HomeMy WebLinkAbout03.26.12
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, March 26, 2012
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee meets at 7:15 p.m.
City Council meeting convenes immediately after the conclusion of
the P&D Committee meeting
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Holmes
(II) Mayor Public Announcements and Proclamations
Girl Scouts of the USA 100th Anniversary, March 2012
Affordable Housing Month, March 2012
National Public Health Week, April 2 – 8
(III) City Manager Public Announcements
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
(VI) Consent Agenda: Alderman Rainey
(VII) Report of the Standing Committees
Administration & Public Works - Alderman Burrus
Planning & Development - Alderman Holmes
Human Services - Alderman Grover
Page 1 of 430
City Council Agenda March 26, 2012 Page 2 of 8
3/22/2012 5:24 PM
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of March 19, 2012
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 03/11/12 $2,502,110.65
(A2) City of Evanston Bills FY2012 through 03/27/12 $1,123,694.48
(A3.1) Approval of Sole Source Purchase of Athletic Field Line Painter Machine
Staff recommends approval of the sole source purchase of a new athletic field
line painting machine in the amount of $24,953 from Kromer Company, LLC
(15020 27th Ave., Plymouth, MN). Funding is budgeted in the Recreation
Maintenance Account 3085.65110. This purchase will be 100% reimbursed from
the field maintenance fees paid to the City by Affiliated Athletic Organizations.
For Action
(A3.2) Approval of Lease/Purchase Contract Award to Reinders, Inc., for Two
Riding Mowers
Staff recommends the City Council authorize the City Manager to execute a
lease/purchase agreement for two Toro Groundsmaster riding mowers, from
Reinders, Inc., (3816 Carnation Street, Franklin Park, IL) in the amount of
$117,235.64, payable in three annual installments of $39,078.55. Funding for this
purchase will be provided by the Parks/Forestry Division General Fund line items
3510.65550 in the amount of $38,000, and 3510.65005 in the amount of
$10,000.
For Action
(A3.3) Approval of Contract Award to Behles + Behles for 2012 Parking Garage
Roof Project (RFP 12-100)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2012 Parking Garage Roof Project to Behles + Behles (818
Church Street, Evanston, IL) at a total cost of $45,950 for the Maple Avenue and
Church Street garages. Funding will be provided by the Parking Fund Capital
Improvement Program Account 416138 with a budget of $800,000.
For Action
Page 2 of 430
City Council Agenda March 26, 2012 Page 3 of 8
3/22/2012 5:24 PM
(A3.4) Approval of Contract Award to Behles + Behles for Washroom Renovations
at Lorraine H. Morton Civic Center (RFP 12-109)
Staff recommends that City Council authorize the City Manager to execute a
contract for consulting services for the Washroom Renovations Project at the
Lorraine H. Morton Civic Center (LHMCC) to Behles + Behles (Behles) (818
Church Street, Evanston, IL) at a total cost of $47,500. Funding will be provided
by the 2012 Capital Improvement Program Account 415175 with a total budget of
$530,000.
For Action
(A3.5) Approval of Contract with CTR Systems, Inc., for 2012 CIPP Spot Lining
(Bid 12-102)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2012 CIPP Spot Line Sewer Rehabilitation (Bid 12-102) to CTR
Systems, Inc. (4350 DiPaolo Center #A, Glenview, IL) in the amount of $21,450.
Funding for this work will be provided by the Sewer Fund, Account 7400.62461,
with a budget of $215,000.
For Action
(A3.6) Approval of Contract Award for Portable Motorola Radios to SAT Radio
Communications, Ltd.
Staff from the Police Department recommend City Council approval for the
purchase of replacement portable radios from SAT Radio Communications, Ltd.
DBA Industrial Communications (1019 East Euclid Ave., San Antonio, TX) for the
base bid amount of $45,915.63. Funding will be provided by the Emergency
Telephone System Furniture, Fixtures & Equipment Account 5150.65625 with a
budget of $40,000.00. $8,425.56 will be provided by Parking Fund account
7005.64540.
For Action
(A3.7) Approval of Sole Source Street Light Power Center Purchase from Excel
Ltd. Inc.
Staff recommends City Council approval to purchase 50 street light power
centers in the amount of $196,400 from Excel Ltd. Inc. (888 E. Belvidere Road,
Unit 405, Grayslake, IL). Excel is the sole distributor/fabricator of the street light
power centers upon which the City has standardized. Funding will be provided by
the General Fund Reserve in the amount of $196,400 of which $250,000 is
earmarked for the purchase and replacement of 50 street light power centers.
For Action
Page 3 of 430
City Council Agenda March 26, 2012 Page 4 of 8
3/22/2012 5:24 PM
(A3.8) Approval of Contract Extension for Concrete (Bid 12-33)
Staff recommends City Council approval of a one year contract extension for the
purchase of 350 cubic yards of concrete at a cost of $101 per cubic yard, 200
cubic yards of high early strength concrete at a cost of $121 per cubic yard, and
50 cubic yards of flowable fill at a cost of $89 per cubic yard to Ozinga Ready Mix
Concrete, Inc. (2222 South Lumber Street, Chicago, IL) for a total of $64,000.
Funding will be provided by the FY 2012 General Fund Street and Alley Account,
2670.65055 in the amount of $48,800; the Water Fund Account 7115-65051 in
the amount of $7,600; and the Sewer Fund Account 7400-65051 in the amount of
$7,600.
For Action
(A4) Resolution 20-R-12 Authorizing Extension of a License to Comcast,
Allowing Maintenance of a Building and Fence in the Public Right-of-Way
Adjacent to 2101 Mulford Street and Park Land in James Park
Staff recommends City Council approval of Resolution 20-R-12 which authorizes
a four month extension of license to Comcast for facilities in James Park, under
existing terms and conditions until June 30, 2012. The license currently provides
the City $1,200.00 in revenue per month.
For Action
(A5) Update on Community Choice Electricity Aggregation Referendum, RFP for
Indicative Pricing and Qualifications and Next Steps
Staff recommends approval to proceed with the implementation of a Community
Choice Electricity Aggregation program in Evanston in accordance with Public
Act 96-0176 and the proposed approach outlined at the November 29, 2011 City
Council meeting and memo dated February 10, 2012.
For Action
(A6) Approval of 2012 Special Events Calendar
Staff recommends City Council approval of the 2012 calendar of special events,
with the exception of 5 proposed events, contingent upon compliance of all
requirements as set forth by the Special Event Policy & Guidelines. Costs for city
services provided for events require a 100% reimbursement from the sponsoring
organization or event coordinator.
For Action
(A7) Ordinance 11-O-12 Amending Title 7, Chapter 15 “Board of Local
Improvements” to Enact a New Section for Alley Paving Improvements
Staff recommends the adoption of the proposed ordinance 11-O-12 by which the
City Council would amend Title 7, Chapter 15 of the City Code to enact a new
section for alley paving improvements. Staff presented several cost sharing
options to the Administrative and Public Works Committee on March 19, 2012
and the Committee selected the 50-50 funding split for the construction of both
alley types.
For Introduction
Page 4 of 430
City Council Agenda March 26, 2012 Page 5 of 8
3/22/2012 5:24 PM
(A8) Ordinance 24-O-12 for the Construction of a Local Improvement Known as
Evanston Special Assessment No. 1508
Staff recommends approval of proposed Ordinance 24-O-12 by which City
Council would authorize paving of the alley north of Brummel Street, East of
Richmond Avenue through the Special Assessment Process. Funding will be
provided from special assessment funds and from home owners to be collected
over a period of ten years. Funding for the City’s share ($159,368.33) will be
provided by the Special Assessment Fund 6365.65515, with a total budget of
$670,000.
For Introduction
(A9) Ordinance 25-O-12 for the Construction of a Local Improvement Known as
Evanston Special Assessment No. 1509
Staff recommends approval of the proposed Ordinance 25-O-12 by which City
Council would authorize paving of the alley north of Brummel Street, East of
Hartrey Avenue through the Special Assessment Process. Funding for this work
will be from special assessment funds and from home owners to be collected
over a period of ten years. Funding for the City’s share ($181,196.61) will be
provided by the Special Assessment Fund 6365.65515, with a total budget of
$670,000.
For Introduction
Adoption of Ordinances to Initiate the Establishment of Dempster/Dodge Tax
Increment Financing District
Staff recommends adoption of Ordinance 33-O-12 and Ordinance 34-O-12 which
authorize the establishment of interested parties registries and will initiate the public
hearing process for the designation of the Dempster/Dodge (a/k/a “Evanston Plaza”)
Tax Increment Financing (TIF) District. Suspension of the Council Rules is requested to
allow Introduction and Action at the March 26, 2012 City Council meeting.
(A10) Ordinance 33-O-12 Authorizing the Establishment of Interested Parties
Registries and Adopting Rules for Such Registries for Redevelopment
Project Areas in the City of Evanston
Suspension of the Council Rules is requested.
For Introduction and Action
(A11) Ordinance 34-O-12 Designating, Proposing Approval of a Redevelopment
Plan and Project, Adopting Tax Increment Allocation Financing, Convening
a Joint Review Board, and Calling a Public Hearing Regarding the
Proposed Dempster / Dodge Redevelopment Area
Suspension of the Council Rules is requested.
For Introduction and Action
Page 5 of 430
City Council Agenda March 26, 2012 Page 6 of 8
3/22/2012 5:24 PM
(A12) Ordinance 29-O-12 Increasing the Number of Class C Liquor Licenses to
Permit Issuance to Sankalp & Shanti LLC, d/b/a Mt. Everest Restaurant
The Local Liquor Commissioner recommends adoption of Ordinance 29-O-12
increasing the number of Class C liquor licenses from 27 to 28 to permit
issuance to Sankalp & Shanti LLC, d/b/a Mt. Everest Restaurant, 630 Church
Street.
For Action
(A13) Ordinance 30-O-12, Amending Liquor License Class AA to Permit the Sale
of Alcoholic Liquor
The Local Liquor Commissioner recommends adoption of Ordinance 30-O-12,
which amends Subsection 3-5-6-(AA) of the Evanston City Code of 1979, as
amended, to permit service of alcoholic liquor.
For Action
(A14) Ordinance 31-O-12, Amending Liquor License Class AC to Permit Alcohol
Consumption in All Viewing Auditoriums
The Local Liquor Commissioner recommends adoption of Ordinance 31-O-12,
which amends Subsection 3-5-6-(AC) of the Evanston City Code of 1979, as
amended, to permit consumption of alcoholic beverages, purchased on-site, at
the Cinemark Century Theater in Evanston.
For Action
(A15) Ordinance 32-O-12 Authorizing the City Manager to Execute an Assignment
of Real Estate Contract for the Purchase of Real Property at 1223-1225
Chicago Avenue, Evanston
Staff recommends that City Council approve Ordinance 32-O-12, authorizing the
City Manager to execute an assignment of a real estate contract for the purchase
of real property at 1223-1225 Chicago Avenue, Evanston. The acquisition of the
property at 1223-1225 Chicago Avenue is recommended to support the parking
needs at the new Trader Joe’s development at 1211 Chicago Avenue. This item
was introduced at the March 19, 2012 City Council meeting.
Staff requests that this item be held over until the April 10, 2012 City
Council meeting.
For Action
Page 6 of 430
City Council Agenda March 26, 2012 Page 7 of 8
3/22/2012 5:24 PM
PLANNING & DEVELOPMENT COMMITTEE
(P1) Resolution 22-R-12 Approving a Plat of Subdivision Yielding Two Lots 1422
Dodge
Staff and the Site Plan and Appearance Review Committee (SPAARC)
recommend adoption of 22-R-12, which would approve the creation of two legally
conforming lots from one, at 1422 Dodge. SPAARC has also approved the site
plan improvements (see attached plan) consisting of new landscaping for the
areas of the proposed two lots that front Dodge Avenue and Greenwood Street.
For Action
(P2) Ordinance 35-O-12 Amending the Zoning Ordinance Relating to the Creation
of the “Payday Loan or Consumer Loan Establishment” as a Special Use
The Plan Commission and City staff recommend the addition of a zoning
definition for “payday loans & consumer loan establishments” to distinguish them
from other financial institutions, and recommend those businesses only be
allowed by special use in the C2 Zoning District with a 1,000 foot buffer between
such establishments. It is recommended that the text amendment be introduced
and adopted on March 26, 2012. Suspension of the Council Rules is requested
to allow Introduction and Action at the March 26, 2012 City Council meeting.
For Introduction and Action
RULES COMMITTEE
(O1) Resolution 19-R-12 Supporting the Northwest Municipal Conference 2012
Legislative Program
Rules Committee and staff recommend that the City Council adopt Resolution
19-R-12 in support of the Northwest Municipal Conference’s Legislative Program
for 2012 which sets certain state and federal legislative priorities for its member
communities.
For Action
HOUSING & COMMUNITY DEVELOPMENT ACT COMMITTEE
(O2) Consolidated Annual Performance and Evaluation Report 2011
The Housing and Community Development Act Committee and staff recommend
the adoption of the City’s Consolidated Annual Performance and Evaluation
Report (CAPER) for the City’s Community Development Block Grant (CDBG),
HOME Investment Partnerships (HOME) and Emergency Shelter Grant (ESG)
programs for 2011. The CAPER must be submitted to the Chicago Field office of
the U.S. Department of Housing and Urban Development by March 31, 2012.
For Action
Page 7 of 430
City Council Agenda March 26, 2012 Page 8 of 8
3/22/2012 5:24 PM
APPOINTMENTS
For Appointment to:
Arts Council Kurt Condra
Arts Council Nan Stein
Commission on Aging Dorothy Strong
Transportation/Parking Committee Hugh Bartling, Liaison from
Environment Board
For Reappointment To:
Economic Development Committee Raymond Zenkich
Environment Board Paige Finnegan
MEETINGS SCHEDULED THROUGH APRIL 2012
Upcoming Aldermanic Committee Meetings:
Monday, April 2 6 pm Rules Committee
Monday, April 2 7:30 pm Human Services Committee
Tuesday, April 10 5:45 pm Administration & Public Works Committee
Tuesday, April 10 7:15 pm Planning and Development/City Council
Wednesday, April 11 6 pm M/W/EBE Advisory Committee
Monday, April 16 7 pm City Council: Meeting
Tuesday, April 17 7:30 pm Housing & Community Dev Act Committee
Thursday, April 19 7 pm Housing Commission
Monday, April 23 5:45 pm Administration & Public Works Committee
Monday, April 23 7:15 pm Planning and Development/City Council
Wednesday, April 25 6 pm Transportation/Parking Committee
Wednesday, April 25 7:30 pm Economic Development Committee
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
Page 8 of 430
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, March 19, 2012
Roll Call: Alderman Wilson Alderman Burrus
Alderman Holmes Alderman Fiske
Alderman Tendam Alderman Braithwate
Alderman Grover Alderman Wynne
Alderman Rainey
Mayor Tisdahl called the Regular Meeting of the City Council to order at 8:40 pm after the
Roll Call had been completed.
Mayor Public Announcements
The Mayor read House bill 3884 discusses over head utility damage prevention act
concerning trees and the rules of planting vegetation near utilities, which allows utilities to
cut down any trees they wish.
Citizen Comment
Bonnie Wilson, Township Assessor made a few announcements concerning the senior
exemptions and that they need to file for their exemption to allow it to be applied to their
next installment. The deadline for the freeze and exemption is March 28th, and the
household must be under $55,000.00/year to qualify each year. March 26th is the
deadline for appeals and the Township Assessor’s Office is now open to accommodate
the residents from 8:30 – 5:00 as well as this Saturday from 9:00 am- 1:00 pm.
Kevin O’Connor, 1227 ½ spoke his concerns for the statement on the fliers that were
mailed out saying vote yes for the dissolution referendum and he stated it did not show
any neutrality at all. He spoke also on items A6, A8 (where are the Administrative
policies? He asked), O1, and lastly 1.4 million dollars to be spent on the Trader’s Joe
deal should have an outside investigation of this non-transparent deal.
Mike Vasilko, 2728 Reese Ave spoke against the golf course requesting free water when
the residents have to pay for their water. In his opinion the hands free phone ban is over-
reaching when considering other things that drivers do while operating their vehicles. He
requested the postponement of the vote for the draft Economic Development Plan until at
least one or two community meetings are held, and he circulated an article concerning
Chicago’s EDP to the Council. He is in favor of the 5th ward school referendum.
Page 9 of 430
March 19, 2012
2
Junad Rizki, he spoke against the “Trader’s Joe” on Chicago Ave. and the “Wine &
Cheese Bar” on Howard Street where large sums of taxpayers money is being once
again given away. He stated the taxpayers’ money is not monopoly money of the Council
to spend as they wish. He suggested with the new tree house bill COMED will cut down
any tree they determine interferes with their power lines and the taxpayer will have to
pay.
Sharon Echersall, 2519 Ashland disputed Assessor Wilson’s statement of not being tax
exempt because the office was when she held office. She spoke on item A10 and asked
if an up-to-date appraisal been obtained for that parcel of land located at 1225 Chicago
Ave. She also questioned the Township Bills request not following proper procedure
when being voted on.
Padma Rao, 2246 Sherman spoke of the Kendall Development and the tree destruction
and the proposed alley and the conflicts of interest with this developer as well as with the
Township dissolution referendum. She accused the Council of being blinded by their
greed and arrogance. Alderman Grover was instructed by the Mayor to wait until the
citizen was finished. Ms. Rao then asked the Mayor was she interrupting her or not, and
the Mayor’s answer was she was not. Ms. Rao continued with her statements.
Alderman Grover offered her business card to Ms. Rao and invited her to talk with her
and then commented on the proper decorum and Robert’s Rules of Order when speaking
and the non use of personal attacks after being recognized by the Mayor. Ms. Rao
suggested Alderman Grover to talk to her Attorney.
B.K. Rao, 2246 Sherman asked the Alderman if she was inviting her also and the answer
was yes. She then spoke of the needless traffic from the proposed alley on the Kendall
property and the Township dissolution that will in her opinion hurt the most needy in the
City. She also suggested the Council take lessons from retired Mayor Lorraine H. Morton
in treating everyone as her equal no matter who they were, and for the Council to put
Evanston first in their decisions.
Jeff Smith, 2724 Harrison stated the Council will have the support of the electors if the
Council moves forward in creating a sustainable green policy for Evanston, and if the
referendum passes or not tomorrow.
Tom Fischl, 2519 Ashland Ave. stated his concerns for the $150,000.00 that will be
spent on the Maple Garage. He stated he had sent letters to the Mayor and City Manager
saying for that same amount of funds he could remodel the space and reopen Official
Sports and repay the $150,000.00 back to the taxpayers but his request was denied. The
Mayor recognized the City Manager who stated Mr. Fischl was asked to come and
speak on the February EDC Agenda and he informed the Committee he was not
prepared and was asked to come back to the March 28th meeting where he would be
heard. Mr. Fischl responded that he was never given any response and that staff
informed him it would not go before the committee.
Harriett Sallach, 802 South blvd. spoke of the signage teams in Evanston where photos
of all the signs are meeting Federal standards, and she wanted to know were these new
standards or pre-existing standards, when they took place, what is the gauge of the
medal, if it is holding up, who’s paying for these teams, who’s going to pay for the needed
replacements. Once again the City Manager offered answers before Ms. Robinson,
Director of Public Works was given the opportunity to speak.
Page 10 of 430
March 19, 2012
3
In Recognition of Adrian and Daphne Dortch the Mayor presented them with framed
certificates naming them the VIP’s for the “W.O.W.” kickoff for their appearance on the
“Biggest Losers” Program.
City Manager Public Announcements
Women Out Walking (W.O.W.) Kick-off Announcement was made by Ms. Evonda
Thomas, Director of the Health Department stated the walk will begin March 24th for a 12
week program starting at the ETHS at 8:00 am, $5.00 fee for non-Evanston residents.
Fleetwood Jourdain Art Guild Gallery Announcement was made by Ms. Shanee Weston,
Management Analysis that will open this Saturday, March 24th in room 2200 in the
Lorraine H. Morton Civic Center from 10:30 am-12:00 noon.
Mr. Doug Gaynor, Director of Parks & Recreation introduced Mr. Kevin Brown the new
Youth Program Director. Mr. Gaynor elaborated on Mr. Brown’s accomplishments and
the duties he will be performing within the City.
Communications: City Clerk
Clerk Greene announced that 1,515 early voters crossed the doorways of the Lorraine H.
Morton Civic Center in room 2200. He also urged voters to get out and use their privilege
to vote and if not do not complain when something gets in and you did not cast your vote.
SPECIAL ORDERS OF BUSINESS
(SP1)Memorandums of Understanding with Area Municipalities for Study of
Future Water Sales
Staff recommends that City Council authorize the City Manager to negotiate and
execute Memorandums of Understanding (MOU) to begin necessary engineering
studies for the potential purchase of water from the City of Evanston with: the Northwest
Water Commission, the Northwest Suburban Municipal Joint Action Water Agency, the
Village of Niles, the Village of Lincolnwood, the City of Des Plaines and the City of Park
Ridge. Each individual agency is committing through the MOU to fund up to $30,000
toward the cost of engineering studies which will be reimbursed to the City.
For Action
Mr. Stoneback, Director of Water and Sewer gave a report on the process of selling
Evanston Water to the surrounding communities. Mr. Stoneback urged the Council to
approve the item SP1 to allow potential purchase of water to move ahead. Alderman
Rainey moved to accept the memorandum as presented and the motion passed with a
Roll Call vote of 9-0. City Manager also announced that the City has won the regional
contest and are hoping to win the title of “Best Tasting Drinking Water in All of Illinois”, as
Mr. Stoneback travels to the Illinois Chapter of the American Waterworks Annual
Conference in Springfield, Kevin Lucas will be installed as the President of the Illinois
Chapter.
(SP2)Economic Development Plan
The Economic Development Committee and staff recommend City Council adoption of
the 2012-2014 Economic Development Plan, dated February 17, 2012.
For Action
Page 11 of 430
March 19, 2012
4
Ms. Nancy Radzevich, Division Manager of Economic Development Division Department
gave an update of the vision statement and listed the four components of the vision
statement: (1) Promoting and supporting Citywide entrepreneurial Culture (2) Business
Retention & Expansion, (3) Attraction of new businesses including technology and, (4)
Employment growth and tax base enhancement.
The Mayor called for a voice vote and the vote was unanimous and the plan was
accepted.
Items not approved on Consent Agenda:
(A3.4)Approval of Purchase of Auto Parts from CARQUEST
\Staff recommends City Council authorize the City Manager to execute a contract for the
purchase of auto parts for three (3) years from CARQUEST (2312 Main Street,
Evanston, IL) in the amount of $76,000 annually. Funding will be provided by the Major
Maintenance Account 7710.65060 within the Fleet Services Fund, which has a total
budget of $950,000 for FY2012 of which $90,000 is allocated for this purchase.
For Action
(A6)Approval of 2012 Fleet Purchasing Plan and Green Initiative Update
Staff recommends City Council approval of the 2012 Fleet Purchasing Plan which
includes the 2012 Equipment Replacement Proposal in the amount of $2.4 million, the
2012 Additional Equipment Replacement Proposal in the amount of $1.1 million and the
2013 Equipment Specification and Bid Plan. Funding for this plan will be from the Fleet
Fund in the amount of $2.4 million, Fleet Fund Reserve in the amount of $600,000 and
the General Fund Reserve in the amount of $500,000.
For Action
(A14)Ordinance 23-O-12 Increasing the Number of Class B Liquor Licenses to
Permit Issuance to Evanston Pub, Inc.
The Local Liquor Commissioner recommends adoption of Ordinance 23-O-12
increasing the number of Class B liquor licenses from 16 to 17 to permit issuance to
Evanston Pub, Inc., d/b/a World of Beer, 1601 Sherman Avenue. This item was
introduced at the February 27, 2012 City Council meeting, and will be considered at
the March 19, 2012 Administration & Public Works and City Council meetings.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of February 27, 2012
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 02/26/12 $2,638,074.85
(A2) City of Evanston Bills FY2012 through 03/20/12 $3,941,913.91
Credit Card Activity for period ending January 31, 2012 $ 81,880.63
(A3.1)Approval of a Contract Award to Gallagher Materials for 2012 Cold Patch
Page 12 of 430
March 19, 2012
5
Material Purchase
Staff recommends that City Council authorize the City Manager to execute a contract in
response to Request for Bids through the Municipal Partnering Committee to award the
2012 UPM (Unique Pavement Material) cold patch material purchase to Gallagher
Materials (18100 S. Indiana Ave, Thornton, IL) in the not to exceed amount of $50,000.
Funding will be provided by the Streets General Fund (2670.65055) in the amount of
$30,000, Water Fund (7115.65051) in the amount $10,000, and Sewer Fund
(7400.65051) in the amount of $10,000.
For Action
(A3.2)Approval of a Contract Renewal of Watercraft Maintenance and Repair
Services to Full Throttle Marine Incorporated (Bid 11-51)
Staff recommends that City Council authorize the renewal of the watercraft maintenance
and repair services contract (Bid 11-51) to Full Throttle Marine Inc. (45 Baker Road, Lake
Bluff, IL) in a not to exceed amount of $40,000 for the period of April 15, 2012 through
April 14, 2013. Funding will be provided by the Fleet Services Fund for Major Maintenance
Account 7710.65060 with a FY2012 Budget of $950,000, of which $48,000 is allocated for
these services. There is no increase in pricing for this renewal.
For Action
(A3.3)THIS ITEM HAS BEEN REMOVED FROM THE AGENDA
(A3.5)Approval of Emergency Rental of Scaffolding for the Sherman Parking
Garage from Gilco Scaffolding Company LLC
Staff recommends City Council approval for the rental of scaffolding from Gilco
Scaffolding Company LLC (515 Jarvis Ave. Des Plaines, IL) for pedestrian safety
purposes during the inspection of the Sherman Parking Garage façade. Total estimated
costs are $31,672 for installation and removal. Funding will be provided from the
Parking Fund which has an $800,000 budget in the 2012 Capital Improvements
Program.
For Action
(A3.6)Approval of a Contract with American Pipe Liners, Inc. for the 2012 Cured-
In-Place Pipe Lining Contract A (Bid 12-101)
Staff recommends that City Council authorize the City Manager to execute a contract for
the 2012 Cured-In-Place Pipe Lining Contract A with American Pipe Liners, Inc. (P.O.
Box 28, Highland Park, IL) in the amount of $362,408. Funding will be provided by the
Sewer Fund, Capital Improvement Account 7420.62461 with an allocation of $250,000
for this type of sewer rehabilitation work. The remaining $112,408 will be funded from
Account 7420.65515, which has an allocation of $428,000 for sewer improvements on
streets being resurfaced.
For Action
(A3.7)Approval of 1-Year Extension of the Agreement for Wholesale Water Sales
Engineering Services with CDM Smith (RFP 11-41)
Staff recommends City Council authorize the City Manager to execute a one year
extension of the agreement to provide engineering services associated with wholesale
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6
water sales (RFP 11-41) to CDM Smith (125 South Wacker Drive, Suite 600, Chicago,
IL) in the not-to-exceed amount of $100,000. Funding will be provided from the Water
Fund, Account 7125.62180. This account has a FY2012 allocation of $100,000 for these
services.
For Action
(A4)Approval of Estimated Annual User Charge for 2012 with the Metropolitan
Water Reclamation District of Greater Chicago for Disposal of Sludge
Staff recommends City Council approval of the Estimated Annual User Charge for 2012
with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for
disposal of sludge generated as part of the water treatment process in the amount of
$304,119.65. Funding will be provided from the Water Fund, Account 7110.62420, with
a budget of $458,000.
For Action
(A5)Approval of Modifications to the 2012 Capital Improvement Program (CIP) for
Street Resurfacing and Power Center Projects
Staff recommends City Council approval of the modification to the 2012 CIP to
resurface additional streets in the amount of $1,000,000, and to replace power centers
in the amount of $250,000. Funding will be provided by the General Fund Reserve.
For Action
(A7)Resolution 7-R-12 Authorizing Easement Agreement with Sunesys, LLC for
Fiber Optic Cable
Staff recommends that the City Council approve Resolution 7-R-12 which authorizes the
City Manager to execute a 20-year easement agreement with Sunesys, LLC for the
installation of dark fiber optic cable on public property at the alleyway south of Davis
and east of Orrington Avenue for a fee of $2,015.
For Action
(A8)Resolution 13-R-12 Authorizing Easement Agreement with Evanston Venture
Partners, L.L.C.
Staff recommends that the City Council approve Resolution 13-R-12 which authorizes
the City Manager to execute an easement agreement with Evanston Venture Partners,
L.L.C. (formerly Focus Development LLC) in the City’s right-of-way adjacent to the
property commonly known as 1717 Ridge Avenue for the installation of tie back rods
and earth retention materials for a fee of $3,050.
For Action
(A9)Resolution 21-R-12, Designating Room 2200 in the Lorraine H. Morton Civic
Center as the “Fleetwood-Jourdain Art Guild Meeting Room”
Staff recommends that the City Council approve Resolution 21-R-12 which designates
Room 2200 in the Lorraine H. Morton Civic Center as the “Fleetwood-Jourdain Art Guild
Meeting Room”. The room will serve as a gallery and meeting room.
For Action
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(A10)Ordinance 32-O-12 Authorizing the City Manager to Execute an Assignment
of Real Estate Contract for the Purchase of Real Property at 1223-1225 Chicago
Avenue, Evanston
Staff recommends that City Council approve Ordinance 32-O-12, authorizing the City
Manager to execute an assignment of a real estate contract for the purchase of real
property at 1223-1225 Chicago Avenue, Evanston. The acquisition of the property at
1223-1225 Chicago Avenue is recommended to support the parking needs at the new
Trader Joe’s development at 1211 Chicago Avenue.
For Introduction
(A11)Ordinance 29-O-12 Increasing the Number of Class C Liquor Licenses to
Permit Issuance to Sankalp & Shanti LLC, d/b/a Mt. Everest Restaurant
The Local Liquor Commissioner recommends adoption of Ordinance 29-O-12
increasing the number of Class C liquor licenses from 27 to 28 to permit issuance to
Sankalp & Shanti LLC, d/b/a Mt. Everest Restaurant, 630 Church Street.
For Introduction
(A12)Ordinance 30-O-12, Amending Liquor License Class AA to Permit the Sale of
Alcoholic Liquor
The Local Liquor Commissioner recommends adoption of Ordinance 30-O-12, which
amends Subsection 3-5-6-(AA) of the Evanston City Code of 1979, as amended, to
permit service of alcoholic liquor for immediate consumption.
For Introduction
(A13)Ordinance 31-O-12, Amending Liquor License Class AC to Permit Alcohol
Consumption in All Viewing Auditoriums
The Local Liquor Commissioner recommends adoption of Ordinance 31-O-12, which
amends Subsection 3-5-6-(AC) of the Evanston City Code of 1979, as amended, to
permit consumption of alcoholic beverages, purchased on-site, in all viewing
auditoriums.
For Introduction
(A15)Ordinance 14-O-12 Decreasing the Number of Class D Liquor Licenses Due
to Closure of Donatella Mediterranean Bistro
Staff recommends adoption of Ordinance 14-O-12 decreasing the number of Class D
liquor licenses from 24 to 23 due to the closure of Donatella Mediterranean Bistro,
1512 Sherman Avenue. This agenda item was introduced at the February 27, 2012 City
Council meeting.
For Action
(A16)Ordinance 15-O-12 Increasing the Number of Class D Liquor Licenses to
Permit Issuance to Creperie Saint Germain, Inc.
The Local Liquor Commissioner recommends adoption of Ordinance 15-O-12
increasing the number of Class D liquor licenses from 23 to 24 to permit issuance to
Creperie Saint Germain, 1512 Sherman Avenue. This agenda item was introduced at
the February 27, 2012 City Council meeting.
For Action
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8
(A17)Ordinance 16-O-12 Increasing the Number of Class D Liquor Licenses to
Permit Issuance to Todoroki, LLC.
The Local Liquor Commissioner recommends adoption of Ordinance 16-O-12
increasing the number of Class D liquor licenses from 24 to 25 to permit issuance to
Todoroki, 524-526 Davis St. This agenda item was introduced at the February 27, 2012
City Council meeting.
For Action
(A18)Ordinance 18-O-12 Decreasing the Number of Class B Liquor Licenses Due
to Closure of Merle’s Smokehouse
Staff recommends adoption of Ordinance 18-O-12 decreasing the number of Class B
liquor licenses from 17 to 16 due to the closure of Merle’s Smokehouse, 1727 Benson
Avenue. This agenda item was introduced at the February 27, 2012 City Council
meeting.
For Action
(A19)Ordinance 20-O-12 Amending Title 10, Motor Vehicles and Traffic, Chapter
11, to Exempt Residents of Parking District A from the Two-Hour Parking
Restriction on Benson Avenue, East Side, University Place to Emerson Street
The Transportation/Parking Committee and staff recommend adoption of Ordinance 20-
O-12 amending City Code Section 10-11-10, Schedule X-(F)-6; “Residential Exemption
Parking District A” to exempt residents of Residential Parking District ‘A’, from the Two-
Hour parking restriction on Benson Avenue, East Side, University Place to Emerson
Street. This agenda item was introduced at the February 27, 2012 City Council meeting.
For Action
HUMAN SERVICES COMMITTEE
(H1)Approval of February 2012 Township Bills
Township of Evanston Supervisor recommends that City Council to approve the
Township of Evanston bills, payroll, and medical payments for the month of February
2012 in the amount of $154,333.48.
For Action
ECONOMIC DEVELOPMENT COMMITTEE
(O1)Approval of Recommended Changes to the Façade Improvement Program
The Economic Development Committee and staff recommend City Council approval of
modifications to the Façade Improvement Program described in the staff memo and in
the updated Façade Improvement Program Guidelines and Program Agreement dated
February 17, 2012.
For Action
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March 19, 2012
9
APPOINTMENTS
(APP1) For Appointment to:
M/W/EBE Development Committee Donna Su
(APP2) For Reappointment to:
Firefighter’s Pension Board Liz Rorke
Items for discussion:
(A3.4)Approval of Purchase of Auto Parts from CARQUEST
\Staff recommends City Council authorize the City Manager to execute a contract for the
purchase of auto parts for three (3) years from CARQUEST (2312 Main Street,
Evanston, IL) in the amount of $76,000 annually. Funding will be provided by the Major
Maintenance Account 7710.65060 within the Fleet Services Fund, which has a total
budget of $950,000 for FY2012 of which $90,000 is allocated for this purchase.
For Action
Alderman Burrus motioned for approval and then asked Alderman Rainey to speak on
the item. Alderman Rainey voiced her concern for the committee not giving an
opportunity to a local proprietor not being included in the bid for A3.4. The motion was
then moved and seconded with a Roll Call vote of 8-1 (Alderman Rainey voting nay), the
motion passed.
(A6)Approval of 2012 Fleet Purchasing Plan and Green Initiative Update
Staff recommends City Council approval of the 2012 Fleet Purchasing Plan which
includes the 2012 Equipment Replacement Proposal in the amount of $2.4 million, the
2012 Additional Equipment Replacement Proposal in the amount of $1.1 million and the
2013 Equipment Specification and Bid Plan. Funding for this plan will be from the Fleet
Fund in the amount of $2.4 million, Fleet Fund Reserve in the amount of $600,000 and
the General Fund Reserve in the amount of $500,000.
For Action
Alderman Burrus stated this item was held in committee and will be on the April 10th
agenda.
(A14)Ordinance 23-O-12 Increasing the Number of Class B Liquor Licenses to
Permit Issuance to Evanston Pub, Inc.
The Local Liquor Commissioner recommends adoption of Ordinance 23-O-12
increasing the number of Class B liquor licenses from 16 to 17 to permit issuance to
Evanston Pub, Inc., d/b/a World of Beer, 1601 Sherman Avenue. This item was
introduced at the February 27, 2012 City Council meeting, and will be considered at
the March 19, 2012 Administration & Public Works and City Council meetings.
For Action
Alderman Burrus stated it will be sent back to the Liquor Commission to consider
creating a different kind of licensing. Grant Farrar, City Consul stated direction was
given to him to create a new tavern/bar license. Mayor Tisdahl asked would that be a
straight bar license. Mr. Farrar stated yes that was the direction given to him from the
committee. Alderman Burrus stated they could not approve the issuance of a license
because it did not conform to what they were asking for and could not offer it as it
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March 19, 2012
10
stands.
Call of the Wards:
Ward 4, Alderman Wilson wanted to challenge the low turnout and urged voters to get
out and vote.
Ward 5, Alderman Holmes had no report.
Ward 6, Alderman Tendam had no report.
Ward 7, Alderman Grover she thanked Matt for his organizing an excellent Evanston
Day in Springfield, and the trip to Washington and a report is coming soon. She also
announced the death of a Betty Moore as well as giving a slight historical background.
Ward 8, Alderman Rainey made a reference to the Minority Business Committee for an
explanation of how decisions are made concerning local businesses. She mentioned
the death of a couple by the name of Carter and the unbelievable collection of baseball
cards he possessed.
Ward 9, Alderman Burrus she thanked all who came to her ward meeting, and she
spoke of
Ward 1, Alderman Fiske had no report.
Ward 2, Alderman Braithwaite urged the voters get out and vote.
Ward 3, Alderman Wynne echoed the comments of Aldermen Burrus and Grover’s
statements concerning the two trips.
Alderman Wilson motioned to convene into Executive Session to discuss Real Estate
and Minutes. It was a unanimous voice vote and the meeting was closed at 9:35 pm.
Submitted By,
Hon. Rodney Greene/City Clerk
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ADMINISTRATION & PUBLIC WORKS COMMITTEE
Monday, March 26, 2012
5:45 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN BURRUS, CHAIR
II. APPROVAL OF MINUTES OF REGULAR MEETING OF March 19, 2012
III. ITEMS FOR CONSIDERATION
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 03/11/12 $2,502,110.65
(A2) City of Evanston Bills FY2012 through 03/27/12 $1,123,694.48
(A3.1) Approval of Sole Source Purchase of Athletic Field Line Painter Machine
Staff recommends approval of the sole source purchase of a new athletic field
line painting machine in the amount of $24,953 from Kromer Company, LLC
(15020 27th Ave., Plymouth, MN). Funding is budgeted in the Recreation
Maintenance Account 3085.65110. This purchase will be 100% reimbursed from
the field maintenance fees paid to the City by Affiliated Athletic Organizations.
For Action
(A3.2) Approval of Lease/Purchase Contract Award to Reinders, Inc., for Two
Riding Mowers
Staff recommends the City Council authorize the City Manager to execute a
lease/purchase agreement for two Toro Groundsmaster riding mowers, from
Reinders, Inc., (3816 Carnation Street, Franklin Park, IL) in the amount of
$117,235.64, payable in three annual installments of $39,078.55. Funding for this
purchase will be provided by the Parks/Forestry Division General Fund line items
3510.65550 in the amount of $38,000, and 3510.65005 in the amount of
$10,000.
For Action
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Rev. 3/22/2012 5:15:06 PM
(A3.3) Approval of Contract Award to Behles + Behles for 2012 Parking Garage
Roof Project (RFP 12-100)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2012 Parking Garage Roof Project to Behles + Behles (818
Church Street, Evanston, IL) at a total cost of $45,950 for the Maple Avenue and
Church Street garages. Funding will be provided by the Parking Fund Capital
Improvement Program Account 416138 with a budget of $800,000.
For Action
(A3.4) Approval of Contract Award to Behles + Behles for Washroom Renovations
at Lorraine H. Morton Civic Center (RFP 12-109)
Staff recommends that City Council authorize the City Manager to execute a
contract for consulting services for the Washroom Renovations Project at the
Lorraine H. Morton Civic Center (LHMCC) to Behles + Behles (Behles) (818
Church Street, Evanston, IL) at a total cost of $47,500. Funding will be provided
by the 2012 Capital Improvement Program Account 415175 with a total budget of
$530,000.
For Action
(A3.5) Approval of Contract with CTR Systems, Inc., for 2012 CIPP Spot Lining
(Bid 12-102)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2012 CIPP Spot Line Sewer Rehabilitation (Bid 12-102) to CTR
Systems, Inc. (4350 DiPaolo Center #A, Glenview, IL) in the amount of $21,450.
Funding for this work will be provided by the Sewer Fund, Account 7400.62461,
with a budget of $215,000.
For Action
(A3.6) Approval of Contract Award for Portable Motorola Radios to SAT Radio
Communications, Ltd.
Staff from the Police Department recommend City Council approval for the
purchase of replacement portable radios from SAT Radio Communications, Ltd.
DBA Industrial Communications (1019 East Euclid Ave., San Antonio, TX) for the
base bid amount of $45,915.63. Funding will be provided by the Emergency
Telephone System Furniture, Fixtures & Equipment Account 5150.65625 with a
budget of $40,000.00. $8,425.56 will be provided by Parking Fund account
7005.64540.
For Action
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Rev. 3/22/2012 5:15:06 PM
(A3.7) Approval of Sole Source Street Light Power Center Purchase from Excel
Ltd. Inc.
Staff recommends City Council approval to purchase 50 street light power
centers in the amount of $196,400 from Excel Ltd. Inc. (888 E. Belvidere Road,
Unit 405, Grayslake, IL). Excel is the sole distributor/fabricator of the street light
power centers upon which the City has standardized. Funding will be provided by
the General Fund Reserve in the amount of $196,400 of which $250,000 is
earmarked for the purchase and replacement of 50 street light power centers.
For Action
(A3.8) Approval of Contract Extension for Concrete (Bid 12-33)
Staff recommends City Council approval of a one year contract extension for the
purchase of 350 cubic yards of concrete at a cost of $101 per cubic yard, 200
cubic yards of high early strength concrete at a cost of $121 per cubic yard, and
50 cubic yards of flowable fill at a cost of $89 per cubic yard to Ozinga Ready Mix
Concrete, Inc. (2222 South Lumber Street, Chicago, IL) for a total of $64,000.
Funding will be provided by the FY 2012 General Fund Street and Alley Account,
2670.65055 in the amount of $48,800; the Water Fund Account 7115-65051 in
the amount of $7,600; and the Sewer Fund Account 7400-65051 in the amount of
$7,600.
For Action
(A4) Resolution 20-R-12 Authorizing Extension of a License to Comcast,
Allowing Maintenance of a Building and Fence in the Public Right-of-Way
Adjacent to 2101 Mulford Street and Park Land in James Park
Staff recommends City Council approval of Resolution 20-R-12 which authorizes
a four month extension of license to Comcast for facilities in James Park, under
existing terms and conditions until June 30, 2012. The license currently provides
the City $1,200.00 in revenue per month.
For Action
(A5) Update on Community Choice Electricity Aggregation Referendum, RFP for
Indicative Pricing and Qualifications and Next Steps
Staff recommends approval to proceed with the implementation of a Community
Choice Electricity Aggregation program in Evanston in accordance with Public
Act 96-0176 and the proposed approach outlined at the November 29, 2011 City
Council meeting and memo dated February 10, 2012.
For Action
(A6) Approval of 2012 Special Events Calendar
Staff recommends City Council approval of the 2012 calendar of special events,
with the exception of 5 proposed events, contingent upon compliance of all
requirements as set forth by the Special Event Policy & Guidelines. Costs for city
services provided for events require a 100% reimbursement from the sponsoring
organization or event coordinator.
For Action
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(A7) Ordinance 11-O-12 Amending Title 7, Chapter 15 “Board of Local
Improvements” to Enact a New Section for Alley Paving Improvements
Staff recommends the adoption of the proposed ordinance 11-O-12 by which the
City Council would amend Title 7, Chapter 15 of the City Code to enact a new
section for alley paving improvements. Staff presented several cost sharing
options to the Administrative and Public Works Committee on March 19, 2012
and the Committee selected the 50-50 funding split for the construction of both
alley types.
For Introduction
(A8) Ordinance 24-O-12 for the Construction of a Local Improvement Known as
Evanston Special Assessment No. 1508
Staff recommends approval of proposed Ordinance 24-O-12 by which City
Council would authorize paving of the alley north of Brummel Street, East of
Richmond Avenue through the Special Assessment Process. Funding will be
provided from special assessment funds and from home owners to be collected
over a period of ten years. Funding for the City’s share ($159,368.33) will be
provided by the Special Assessment Fund 6365.65515, with a total budget of
$670,000.
For Introduction
(A9) Ordinance 25-O-12 for the Construction of a Local Improvement Known as
Evanston Special Assessment No. 1509
Staff recommends approval of the proposed Ordinance 25-O-12 by which City
Council would authorize paving of the alley north of Brummel Street, East of
Hartrey Avenue through the Special Assessment Process. Funding for this work
will be from special assessment funds and from home owners to be collected
over a period of ten years. Funding for the City’s share ($181,196.61) will be
provided by the Special Assessment Fund 6365.65515, with a total budget of
$670,000.
For Introduction
Adoption of Ordinances to Initiate the Establishment of Dempster/Dodge Tax
Increment Financing District
Staff recommends adoption of Ordinance 33-O-12 and Ordinance 34-O-12 which
authorize the establishment of interested parties registries and will initiate the public
hearing process for the designation of the Dempster/Dodge (a/k/a “Evanston Plaza”)
Tax Increment Financing (TIF) District. Suspension of the Council Rules is requested to
allow Introduction and Action at the March 26, 2012 City Council meeting.
(A10) Ordinance 33-O-12 Authorizing the Establishment of Interested Parties
Registries and Adopting Rules for Such Registries for Redevelopment
Project Areas in the City of Evanston
Suspension of the Council Rules is requested.
For Introduction and Action
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Rev. 3/22/2012 5:15:06 PM
(A11) Ordinance 34-O-12 Designating, Proposing Approval of a Redevelopment
Plan and Project, Adopting Tax Increment Allocation Financing, Convening
a Joint Review Board, and Calling a Public Hearing Regarding the
Proposed Dempster / Dodge Redevelopment Area
Suspension of the Council Rules is requested.
For Introduction and Action
IV. ITEMS FOR DISCUSSION
(APW1) Streetscape Project Concept Plans
V. COMMUNICATIONS
VI. ADJOURNMENT
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Administration and Public Works
MEETING MINUTES
Administration & Public Works
Monday, March 19, 2012
5:45P.M.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
Members Present: Ald. Braithwaite Ald. Burrus, Ald. Grover, Ald. Holmes, Ald. Rainey
Members Absent:
Staff Present: Lara Biggs, Wally Bobkiewicz, Godwin Chen, Rajeev Dahal, Bob
Dorneker, Chief Eddington, Grant Farrar, Doug Gaynor, Steve
Griffin, Jewell Jackson, Lonnie Jeschke, Martin Lyons, Sat Nagar,
Johanna Nyden, David Stoneback, James Maiworm, Joe McRae,
Suzette Robinson, Paul Zalmezak
Others Present: Carl Bova – 1322 Rosalie Street - Resident
Ted Mavrakis – Evanston Pub, DBA World of Beer
Presiding Member: Colleen Burrus
I. DECLARATION OF A QUORUM: ALDERMAN BURRUS, CHAIR
With a quorum present, Chair Burrus called the meeting to order at 5:45pm
II. APPROVAL OF MINUTES OF REGULAR MEETING OF February 27, 2012
A voice vote was taken and the minutes were unanimously approved.
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 02/26/12 $2,638,074.85
A voice vote was taken and the City Payroll through 02/26/12 was unanimously
approved.
(A2) City of Evanston Bills FY2012 through 03/20/12 $3,941,913.91
Credit Card Activity for period ending 01/31/12 $ 81,880.63
Ald. Rainey asked if this property at 1817 Church Street was ever authorized by
a committee to be an urban garden. Steven Griffin (Director Community and
Economic Development) responded that approximately one and one-half years
ago, some rear properties were authorized by the staff of ECDC to use this extra
space but now it had to be cleared. Ald. Rainey asked where the garden was
moved to and S. Griffin stated that there was no garden, only supplies that were
relocated.
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Administration and Public Works
A voice vote was taken and the City Bills List through 03/20/12 and the Credit
Card Activity through 01/31/12 were unanimously approved
(A3.1) Approval of a Contract Award to Gallagher Materials for 2012 Cold Patch
Material Purchase
Staff recommends that City Council authorize the City Manager to execute
a contract in response to Request for Bids through the Municipal
Partnering Committee to award the 2012 UPM (Unique Pavement Material)
cold patch material purchase to Gallagher Materials (18100 S. Indiana Ave,
Thornton, IL) in the not to exceed amount of $50,000. Funding will be
provided by the Streets General Fund (2670.65055) in the amount of
$30,000, Water Fund (7115.65051) in the amount $10,000, and Sewer Fund
(7400.65051) in the amount of $10,000.
A voice vote was taken and A3.1 was unanimously approved.
(A3.2) Approval of a Contract Renewal of Watercraft Maintenance and Repair
Services to Full Throttle Marine Incorporated (Bid 11-51)
Staff recommends that City Council authorize the renewal of the watercraft
maintenance and repair services contract (Bid 11-51) to Full Throttle Marine
Inc. (45 Baker Road, Lake Bluff, IL) in a not to exceed amount of $40,000 for
the period of April 15, 2012 through April 14, 2013. Funding will be provided
by the Fleet Services Fund for Major Maintenance Account 7710.65060 with a
FY2012 Budget of $950,000, of which $48,000 is allocated for these services.
There is no increase in pricing for this renewal.
A voice vote was taken and A3.2 was unanimously approved.
(A3.3) THIS ITEM HAS BEEN REMOVED FROM THE AGENDA
(A3.4) Approval of Purchase of Auto Parts from CARQUEST
Staff recommends City Council authorize the City Manager to execute a
contract for the purchase of auto parts for three (3) years from CARQUEST
(2312 Main Street, Evanston, IL) in the amount of $76,000 annually. Funding
will be provided by the Major Maintenance Account 7710.65060 within the
Fleet Services Fund, which has a total budget of $950,000 for FY2012 of
which $90,000 is allocated for this purchase.
Ald. Rainey said she asked the City Manager for information and was told the
staff would get it to her. I have not received it. North Shore Auto has been on
Howard for a long time. They attempted to get in on this bid but somehow it did
not happen. CARQUEST is out of Charlotte, NC. What was done Ald. Rainey
asked to secure bids from Evanston businesses, for it looks like nothing was
done? I would like more information. Lonnie Jeschke (Manager Fleet
Operations) noted the timetable in the packet that shows the progress through
the bid stage in 2010 to this date. Originally, four local companies did respond,
North Shore was not one of them. They said that they would not pay a $1000 bid
bond to apply for work in Evanston. CARQUEST is considered to be in
Evanston. They have expanded the types of services and materials available.
They have a fill rate on orders of 95%, which is very high in this business. They
have also replaced some obsolete items at no charge. As a vendor, they have
earned our business. Ald. Rainey was glad, she said, that Mr. Jeschke was so
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Administration and Public Works
happy with this firm. However, they may have a shop here but it is not an
Evanston based company. You did not give the locals a chance. It is a small
contract, the very size an Evanston business could handle. Suzette Robinson
(Director Public Works) noted that in 2009 the City did a substantial amount of
business with North Shore. The City had relationships with several companies
with no bidding required. Ald. Grover asked if the City has used North Shore in
the last two years and S. Robinson responded that only in a limited way, only a
few hundred dollars. Ald. Grover asked if it was a coincidence that CARQUEST
is part of the US Communities group and thus they offer reduced prices. S.
Robinson replied that the discount from US Communities and CARQUEST, is
very beneficial to the City. We also do comparative pricing with other vendors to
make sure we are getting the best price. Wally Bobkiewicz (City Manager) said
that this is a good example of a struggle to use local vendors and a member of a
consortium like US Communities. It made sense to us while trying to keep prices
down. If it does not make sense to the Council, we sill go out and seek bids from
individual vendors. But, we will be looking to get lower prices that are offered by
a consortium. Ald. Rainey said it is a case of people who did not get a fair shake.
This is interesting, because months and months ago I asked when the
CARQUEST contract was up for bid. W. Bobkiewicz noted there is a challenge
in joining a consortium with other municipalities. A comparison was done and
Mr. Jeschke chose this company. We can look at other no bid joint contracts that
save money. But, if you do not want this, we will look at it differently. Ald.
Rainey stated that the City’s business plan includes giving business to Evanston
firms. Ald. Grover said she believed the City needs US Communities with other
companies in it. W. Bobkiewicz noted that Office Depot is an example of a
national chain. If you want under 100K to go to bid, we will. Ald. Grover asked
what the premium the City is willing to pay. M/W/EBE says 5% but some are
going as high as 15% beyond our request. Ald. Holmes asked that when they
did comparison shopping that was such a difference. Ald. Burrus asked how
much it would cost in staff time to do bids. W. Bobkiewicz said a spec would
have to be prepared by staff, Purchasing would have to put in the City
requirements, than solicitation, followed by review and reading. This is an eight
to twelve week process. The balance was in the bid two years ago and the one
local vendor did not want to participate that year. Ald. Rainey asked if the City
did bids for a national bid and W. Bobkiewicz said no, the company has a spec
that we used. Ald. Rainey said she thought it was policy to get pricing from other
places. W. Bobkiewicz stated that the Department thought to move ahead since
the pricing was comparable to previous years. If you wish, you can direct us to
go back to get it vetted by local companies. Ald. Grover asked if the committee
could get a chart of comparison pricing. Ald. Rainey asked if the City could say
to the companies in the north shore to give us their best prices. W. Bobkiewicz
said to do a full bid process, we cannot ask that. Comparative pricing is not
asking for the best deal.
A voice vote was taken and A3.4 was approved 4 -1. Ald. Rainey voted no.
(A3.5) Approval of Emergency Rental of Scaffolding for the Sherman Parking
Garage from Gilco Scaffolding Company LLC
Staff recommends City Council approval for the rental of scaffolding from
Gilco Scaffolding Company LLC (515 Jarvis Ave. Des Plaines, IL) for
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Administration and Public Works
pedestrian safety purposes during the inspection of the Sherman Parking
Garage façade. Total estimated costs are $31,672 for installation and
removal. Funding will be provided from the Parking Fund, which has an
$800,000 budget in the 2012 Capital Improvements Program.
Ald. Rainey asked how much time was needed to get these facts and what the
bidding process was. Marty Lyons (Assistant City Manager/CFO) said the
Sherman Avenue Garage scaffolding was an emergency purchase. He said that
he did not have the back-up documents with him but they could be ready for the
following Council meeting. Ald. Rainey noted that even in an emergency,
someone went out and got three bids. M. Lyons said that the staff time was only
a few hours. Ald. Grover noted that the Gilco bid was only for one month to
which M. Lyons replied that the rental could go for several months. The bid only
asked for a monthly fee.
A voice vote was taken and A3.5 was unanimously approved.
(A3.6) Approval of a Contract with American Pipe Liners, Inc. for the 2012 Cured-
In-Place Pipe Lining Contract A (Bid 12-101)
Staff recommends that City Council authorize the City Manager to execute
a contract for the 2012 Cured-In-Place Pipe Lining Contract A with
American Pipe Liners, Inc. (P.O. Box 28, Highland Park, IL) in the amount of
$362,408. Funding will be provided by the Sewer Fund, Capital
Improvement Account 7420.62461 with an allocation of $250,000 for this
type of sewer rehabilitation work. The remaining $112,408 will be funded
from Account 7420.65515, which has an allocation of $428,000 for sewer
improvements on streets being resurfaced.
A voice vote was taken and A3.6 was unanimously approved.
(A3.7) Approval of 1-Year Extension of the Agreement for Wholesale Water Sales
Engineering Services with CDM Smith (RFP 11-41)
Staff recommends City Council authorize the City Manager to execute a
one year extension of the agreement to provide engineering services
associated with wholesale water sales (RFP 11-41) to CDM Smith (125
South Wacker Drive, Suite 600, Chicago, IL) in the not-to-exceed amount of
$100,000. Funding will be provided from the Water Fund, Account
7125.62180. This account has a FY2012 allocation of $100,000 for these
services.
A voice vote was taken and A3.7 was unanimously approved.
(A4) Approval of Estimated Annual User Charge for 2012 with the Metropolitan
Water Reclamation District of Greater Chicago for Disposal of Sludge
Staff recommends City Council approval of the Estimated Annual User
Charge for 2012 with the Metropolitan Water Reclamation District of Greater
Chicago (MWRDGC) for disposal of sludge generated as part of the water
treatment process in the amount of $304,119.65. Funding will be provided
from the Water Fund, Account 7110.62420, with a budget of $458,000.
Ald. Grover noted that this unexpected expense was a bummer. David
Stoneback (Director of Utilities) stated that some of the cost is from expenses in
2011 and well as some from 2012. Ald. Rainey thought people watching the
proceedings may not know what was being talked about and asked for a brief
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Administration and Public Works
explanation. D. Stoneback noted that last summer there were several severe
storms resulting in the turbidity of the water being very high. When this is
removed, it becomes sludge. The cost of removing this higher than expected
amount of sludge cost twice the budgeted amount. This year’s budgeted amount,
$304,120, has to be increased to cover the unpaid bills from 2011, $489,336.
A voice vote was taken and A4 was unanimously approved.
(A5) Approval of Modifications to the 2012 Capital Improvement Program (CIP)
for Street Resurfacing and Power Center Projects
Staff recommends City Council approval of the modification to the 2012 CIP
to resurface additional streets in the amount of $1,000,000, and to replace
power centers in the amount of $250,000. Funding will be provided by the
General Fund Reserve.
Ald. Burrus noted that after looking at the list of projected additional street
resurfacing projects Oakton was not one of them. After so much discussion
concerning Oakton, she wondered why it was not on this list. S. Robinson said
that many streets had been suggested and Oakton is in better shape then all but
one. Ald. Burrus said that these other streets do not have the amount of traffic or
controversy as Oakton. What is the difference of cars using one street over the
other. I am baffled, she stated, that Oakton wasn’t chosen. W. Bobkiewicz
asked that he be the target. I came to council with one million dollars for
additional resurfacing. I asked Ms. Robinson to conduct a review of pavement
conditions and this list is the results. The measure was, what are the next streets
to work on. Ald. Rainey asked what the rating was that had been given to
Oakton. A. Robinson said it was a rating of three. In order to resurface these
additional streets, to cover the most, it has to be a simple resurfacing. Oakton
will require sub-surface work. Ald. Burrus said that these streets are not the
problem. She asked to see an overall map of the plan to repave. The point of
heavy traffic must be looked to. Ald. Holmes noted that Oakton was put into next
year’s list. Ald. Burrus said yes, but that was before additional dollars were
found. S. Robinson handed out a chart on resurfacing from 2010 to 2012. We
do not just look at the current year but rather at the several preceding years to
ensure that all wards are being served. Ald. Grover said she appreciated the
way Public Works went after the worse streets, not by ward but by City. She
asked though if safety was considered from streets in terrible repair. S. Robinson
said that Highland Avenue (between Thayer and Isabella) is a dirt road. Some
residents do not want it paved, others do. It is a two way street and shouldn’t be.
This extra million was only for resurfacing. Ald. Burrus said only resurfacing, with
no concern to speeding cars or the need to contact the Aldermen seems to be
what happened. Ald. Grover said that she liked the comparison view. S.
Robinson said that they must tell her if there are any streets that need her
attention. Ald. Burrus replied that she did not know how else to bring the needs
of Oakton to her attention than what has gone on before in committee.
A voice vote was taken and A5 was unanimously approved.
(A6) Approval of 2012 Fleet Purchasing Plan and Green Initiative Update
Staff recommends City Council approval of the 2012 Fleet Purchasing Plan,
which includes the 2012 Equipment Replacement Proposal in the amount
of $2.4 million, the 2012 Additional Equipment Replacement Proposal in the
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Administration and Public Works
amount of $1.1 million and the 2013 Equipment Specification and Bid Plan.
Funding for this plan will be from the Fleet Fund in the amount of $2.4
million, Fleet Fund Reserve in the amount of $600,000 and the General
Fund Reserve in the amount of $500,000.
Ald. Rainey, recognizing that the City has a Fleet Fund, asked why it is used to
pay for vehicles that will be charged back to the department that will use them.
W. Bobkiewicz replied that this is another issue he is bringing forward. The City
has not put sufficient money aside to purchase vehicles when they reach the end
of their service life. Ald. Rainey said she would like this item held until they see
the budget for charge backs. Where did we fall short. She said she would like to
know more. Ald. Burrus asked if it can be held until the next meeting. W.
Bobkiewicz said that two meetings will be better. The agenda for 3.26.12 is
getting full. Ald. Rainey said that she wants everyone to understand this fund.
Ald. Holmes asked if green initiative increases the costs. W. Bobkiewicz said
that at first it does. Over time, the costs go down due to saving such as on
gasoline.
A voice vote was taken and A6 will be held in committee until April 10, 2012.
(A7) Resolution 7-R-12 Authorizing Easement Agreement with Sunesys, LLC for
Fiber Optic Cable
Staff recommends that the City Council approve Resolution 7-R-12, which
authorizes the City Manager to execute a 20-year easement agreement with
Sunesys, LLC for the installation of dark fiber optic cable on public
property at the alleyway south of Davis and east of Orrington Avenue for a
fee of $2,015.
Ald. Rainey asked who this cable is for. Sat Nagar (Senior Engineer) said that
this section of cable work is left from the project started last year. It will serve an
office building on Orrington Avenue.
A voice vote was taken and A7 was unanimously approved.
(A8) Resolution 13-R-12 Authorizing Easement Agreement with Evanston
Venture Partners, L.L.C.
Staff recommends that the City Council approve Resolution 13-R-12, which
authorizes the City Manager to execute an easement agreement with
Evanston Venture Partners, L.L.C. (formerly Focus Development LLC) in
the City’s right-of-way adjacent to the property commonly known as 1717
Ridge Avenue for the installation of tie back rods and earth retention
materials for a fee of $3,050.
A voice vote was taken and A8 was unanimously approved.
(A9) Resolution 21-R-12, Designating Room 2200 in the Lorraine H. Morton Civic
Center as the “Fleetwood-Jourdain Art Guild Meeting Room”
Staff recommends that the City Council approve Resolution 21-R-12, which
designates Room 2200 in the Lorraine H. Morton Civic Center as the
“Fleetwood-Jourdain Art Guild Meeting Room”. The room will serve as a
gallery and meeting room.
A voice vote was taken and A9 was unanimously approved.
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Administration and Public Works
(A10) Ordinance 32-O-12 Authorizing the City Manager to Execute an Assignment
of Real Estate Contract for the Purchase of Real Property at 1223-1225
Chicago Avenue, Evanston
Staff recommends that City Council approve Ordinance 32-O-12,
authorizing the City Manager to execute an assignment of a real estate
contract for the purchase of real property at 1223-1225 Chicago Avenue,
Evanston. The acquisition of the property at 1223-1225 Chicago Avenue is
recommended to support the parking needs at the new Trader Joe’s
development at 1211 Chicago Avenue.
Ald. Rainey said she understood that for this project to go forward, Terraco will
manage the lot. Who, she asked will be contracted to do the construction. W.
Bobkiewicz said that the information will be coming back at a later date. Ald.
Rainey asked how long Trader Joe’s lease is for and W. Bobkiewicz responded,
twenty-five years. Ald. Rainey asked him to address the controversy with
Northwestern University. W. Bobkiewicz said that there are three parcels of land
involved. That owned by Blockbuster has been purchased by Terraco. The
middle parcel with a few stores on it is privately owned and the north parcel is
owned by Northwestern. We are involved with the middle parcel and Terraco is
negotiating with Northwestern University. The City will be involved with that
purchase as well. Ald. Rainey asked what the cost was for parcel #3. W.
Bobkiewicz said it is probably less than one million. It will be a continuation of
the new parking lot. There will be no parking lot after the Blockbuster property is
rebuilt. Ald. Burrus added up 1.4M for parcel 2 and 600K for parcel 3 for a total
of 2M. How does the City back out of it, when will we make the money back. W.
Bobkiewicz said sales tax and liquor tax should come in around 400 to 500K a
year. The property, parcel 2, is not to be sold but instead leased to Terraco for
parking. Some parking spaces will become permanent for residents. Ald. Burrus
asked if it was discussed with Trader Joe’s to pay out over time rather than doing
a one-time payout. W. Bobkiewicz said they have been more focused on
purchasing parcel 2 for parking. Ald. Grover asked if the property was being
used for commercial use, would Trader Joe’s pay the property tax. Ald. Burrus
also asked that when we knock down the current buildings in parcel 2, will it be a
loss to property taxes. Johanna Nyden answered that if the vacant commercial
buildings were knocked down now, and made into a parking lot, it would yield
higher taxes. Ald. Rainey asked how Trader Joe’s will pay the taxes and Ald.
Burrus asked if it has been worked out. W. Bobkiewicz said it will be when the
second parcel has been purchased. Ald. Burrus asked that if it is an historic
house on parcel 3, do we have to move it. W. Bobkiewicz replied that Terraco is
responsible for moving and relocating the house.
A voice vote was taken and A10 was approved 4 – 1, Ald. Burrus is opposed.
(A11) Ordinance 29-O-12 Increasing the Number of Class C Liquor Licenses to
Permit Issuance to Sankalp & Shanti LLC, d/b/a Mt. Everest Restaurant
The Local Liquor Commissioner recommends adoption of Ordinance 29-O-
12 increasing the number of Class C liquor licenses from 27 to 28 to permit
issuance to Sankalp & Shanti LLC, d/b/a Mt. Everest Restaurant, 630
Church Street.
A voice vote was taken and A11 was unanimously approved.
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(A12) Ordinance 30-O-12, Amending Liquor License Class AA to Permit the Sale
of Alcoholic Liquor
The Local Liquor Commissioner recommends adoption of Ordinance 30-O-
12, which amends Subsection 3-5-6-(AA) of the Evanston City Code of
1979, as amended, to permit service of alcoholic liquor for immediate
consumption.
Ald. Rainey asked for a clarification of the term “immediate consumption.”
Grant Farrar (Corporation Counsel/City Attorney) stated that this is an
amendment to add alcoholic liquor to the ordinance for tastings at places with a
class AA license. Tastings being the “immediate consumption” of a substance.
A voice vote was taken and A12 was unanimously approved.
(A13) Ordinance 31-O-12, Amending Liquor License Class AC to Permit Alcohol
Consumption in All Viewing Auditoriums
The Local Liquor Commissioner recommends adoption of Ordinance 31-O-
12, which amends Subsection 3-5-6-(AC) of the Evanston City Code of
1979, as amended, to permit consumption of alcoholic beverages,
purchased on-site, in all viewing auditoriums.
Ald Rainey thought this item needs to be clarified to something more specific
than “all viewing auditoriums.” She thought she read somewhere that there had
to be 800 seats involved. G. Farrar said this ordinance is being expanded from
the six arts cinema viewing auditoriums to include the twelve non-arts cinemas
at Century Plaza. Not all auditoriums will be able to apply for this class AC
liquor license.
A voice vote was taken and A13 was unanimously approved.
(A14) Ordinance 23-O-12 Increasing the Number of Class B Liquor Licenses to
Permit Issuance to Evanston Pub, Inc.
The Local Liquor Commissioner recommends adoption of Ordinance 23-O-
12 increasing the number of Class B liquor licenses from 16 to 17 to permit
issuance to Evanston Pub, Inc., d/b/a World of Beer, 1601 Sherman
Avenue. This item was introduced at the February 27, 2012 City Council
meeting, and will be considered at the March 19, 2012 Administration &
Public Works and City Council meetings.
Ald. Rainey said that she thought the committee had requested additional
information. Code “B” is for hotels and restaurants. This is neither a hotel nor a
restaurant. G. Farrar said that since the last A & P W meeting, he had asked
Mr. Mavrakis to provide agreements with operational procedures from
restaurants. The agreements were made with several. However, the way the
liquor code is written, there is a conflict. The definition of a restaurant as
applied to this location is not met. Mr. Mavrakis is here if you have any
questions. It is a policy determination that the Council needs to make. Ald.
Grover asked if the City had a bar license. G. Farrar said there is no such
classification in our City code. If one is to be drafted, I could have a draft copy
by the 4.10.12 meeting for a first reading to be followed two weeks later by the
second reading at the full council. This would create a new license category.
Mr. Mavrakis would need to be helped, as he would have to apply for a whole
new license. Ald. Grover asked if this shouldn’t go through the Liquor
Commission to which G. Farrar relied that it should. It is up to the Mayor to
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Administration and Public Works
schedule it and I am not sure if another item could be added to their next agenda.
Ald. Rainey said it is also important to state where this type of license can exist
within the City boundaries. What locations will be available. G. Farrar said that
that would be part of the analysis when drafting the ordinance. It is relatively
easy. Policy decisions are up to the Council. Ald. Holmes asked if it could be a
special use area. G. Farrar thought no. Legal will draft a bar license and apply it
to this pending application. The Commissioner will look at it and then A & P W
will look at it. It was pointed out that the agreement with Lulu’s mentioned that
they would have food items at WOB during its hours of operations. The Health
Department will need to become involved and sign off on this. This will go
through the end of April. Ald. Burrus, addressing Mr. Mavrakis, said that the
committee cannot legally vote on this but they are looking for alternatives.
A voice vote was taken and A14 was unanimously held in committee.
IV. ITEMS FOR DISCUSSION
(APW1) Pilot Bike Corral at Evanston Athletic Club
Carl Bova, resident, spoke in favor of one or two corrals as long as there is at
least a 50/50 split on costs with the Evanston Athletic Club. Other locations in
the immediate area seem to small. Unless bike corrals are placed at the biker’s
destination, they will not use them and will continue to block sidewalks. S.
Robinson related that the manager of EAC when asked to share the cost for the
seven months remaining in this fiscal year was willing to pay fifty percent or
about $3,500. She concluded saying, I would like to proceed with this project.
Ald. Grover moved to approve this pilot bike corral project on Benson Street. Ald.
Holmes seconded.
A voice vote was taken and APW1 was unanimously approved.
(APW2) 50/50 Alley Paving Ordinance
S. Robinson referred to page two of the memo that shows the comparison of
different costs for different projects. She stated that before her department
develops or revises the current ordinance, they need direction. Ald. Rainey said
that in reviewing these figures she thinks that the likelihood of residents electing
permeable ally paving is very low. She suggested a 50/50 split of costs for both
types of alleys and do it for a year and see what happens. Ald. Grover agreed
with Ald. Rainey that few will select the permeable alley resurfacing. Alley paving
is expensive to both the resident and to the City. However, 50/50 will not
desensitize the program. Ald. Rainey moved to direct the staff to write this as a
50/50 cost split for either style of alley. Ald. Holmes seconded.
A voice vote was taken and APW2 was unanimously approved.
V. COMMUNICATIONS
VI. ADJOURNMENT
Ald. Rainey motioned and Ald. Holmes seconded for adjournment. Chair Burrus
adjourned the meeting at 7:20 p.m.
Page 32 of 430
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Administration and Public Works
Respectfully Submitted,
Phillip Baugher
Administrative Assistant, Administrative Services
Page 33 of 430
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Marty Lyons, Assistant City Manager
Richard Perry, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: March 22, 2012
Recommended Action: Staff recommends approval of the
City of Evanston Payroll and Bills List.
Summary:
Payroll – February 27, 2012 through March 11, 2012 $2,502,110.65
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – March 27, 2012
$1,123,694.48
General Fund Amount – Bills list $125,274.16
General Fund Amount – Supplemental list $ 0.00
General Fund Total: $125,274.16
Attachments: Bills Lists
For City Council meeting of March 26, 2012 Item A1/A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
Page 34 of 430
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/27/12PERIOD ENDING
00100 GENERAL ACCOUNT
100 GENERAL FUND
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
100.10260 PETTY CASH - RON MORELLI *PETTY CASH REIMB. TRAINING 493.62
100.21680 CHICAGO TRANSIT AUTHORITY 901 *RTA/CTA CHICAGO CARD PLUS 1,115.00
100.22777 ILLINOIS DEPT OF REVENUE SALES TAX FEB. 2012 197.00
1,805.62
1300 CITY COUNCIL
1300.62295 BOBKIEWICZ, WALTER EVANSTON DAY TRAVEL REIMB.347.20
1300.62210 PRINTING MARKETING CREATIVE POST CARD PRINTING 1ST WARD 425.00
772.20
1400 CITY CLERK
1400.65010 PIONEER PRESS SUBSCRIPTION 18.00
18.00
1505 CITY MANAGER
1505.62295 BOBKIEWICZ, WALTER EVANSTON DAY TRAVEL REIMB.207.58
1505.65095 MUMM PRINT SHOP BUSINESS CARDS 19.00
1505.62295 SWENTKOFSKE, MATTHEW REIMB. NATIONAL LEAGUE OF CITI 1,643.30
1,869.88
1510 PUBLIC INFORMATION
1510.62210 QUARTET COPIES FLEETWOOD ART GUILD 32.90
1510.62210 QUARTET COPIES POST CARDS CONDO TRAINING 160.00
1510.62210 EVANSTON ROUND TABLE LLC WOMEN OUT WALKING AD 242.00
1510.65095 MUMM PRINT SHOP BUSINESS CARDS 19.00
1510.65095 MUMM PRINT SHOP BUSINESS CARDS 24.00
477.90
1705 LEGAL ADMINISTRATION
1705.65010 THOMSON WEST INFORMATION CHARGES 803.54
803.54
1910 FINANCE DIVISION - REVENUE
1910.52010 LILLYBRIDGE, CAROLYN REIMB. VEHICLE STICKER/PET LIS 150.00
1910.52010 SEID, AMY REFUND DUPLICATE TICKET PAYMNT 25.00
1910.62431 GARDA CL GREAT LAKES, INC.ARMORED CAR SERVICES 81.97
1910.52020 LILLYBRIDGE, CAROLYN REIMB. VEHICLE STICKER/PET LIS 10.00
266.97
1929 HUMAN RESOURCE DIVISION
1929.62160 LASER ASSOC., STEPHEN A.EMPLOYEE TESTING 750.00
1929.65095 OFFICE DEPOT OFFICE DEPOT SUPPLIES 66.58
1929.62512 THE SINGER GROUP Recruitment 14,358.54
15,175.12
1932 INFORMATION TECHNOLOGY DIVI.
1932.62340 AOT PUBLIC SAFETY CORPORATION ANNUAL CRYWOLF RENEWAL 6,113.00
1932.65555 PRINTER SHOWCASE RICOH SP C820DN-T2 3,284.00
1932.64505 AT & T 8100 WIRELESS SERVICE 42.94
1932.65615 COMCAST CABLE COMMUNICATION CHARGES 143.32
1932.65615 COMCAST CABLE COMMUNICATION CHARGES 263.51
1932.62380 CHICAGO OFFICE TECHNOLOGY GROU COPIER MAINT. AGREEMENT 3,178.34
* Advanced Payments 1Page 35 of 430
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/27/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1932.62380 US Bank COPIER LEASE AGREEMENT 1,641.52
1932.62340 ORACLE CORPORATION SALES SOFTWARE LICENSE/SUPPORT 396.61
1932.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 1,216.32
1932.65615 ILLINOIS DEPARTMENT OF CENTRAL COMMUNICATION CHARGES 1,925.00
18,204.56
1941 PARKING ENFORCEMENT & TICKETS
1941.64540 NEXTEL WIRELESS SERVICE 708.39
708.39
2101 COMMUNITY DEVELOPMENT ADMIN
2101.64540 NEXTEL WIRELESS SERVICE 66.28
2101.65095 OFFICE DEPOT OFFICE SUPPLIES FY12 BU 2101 13.65
79.93
2105 PLANNING & ZONING
2105.65095 OFFICE DEPOT OFFICE SUPPLIES FY12 BU 2105 27.22
27.22
2115 HOUSING CODE COMPLIANCE
2115.52046 LITTLE, NANCY REFUND RENTAL REGISTRATION 120.00
2115.52046 MCHOLLAND, JAMES REFUND RENTAL REGISTRATION 90.00
2115.64540 NEXTEL WIRELESS SERVICE 348.70
558.70
2120 HOUSING REHABILITATION
2120.64540 NEXTEL WIRELESS SERVICE 101.90
101.90
2126 BUILDING INSPECTION SERVICES
2126.65095 OFFICE DEPOT OFFICE SUPPLIES FY12 BU 2126 3.09
2126.64540 NEXTEL WIRELESS SERVICE 106.26
109.35
2205 POLICE ADMINISTRATION
2205.64005 COMED MONTHLY CHARGES 115.14
2205.62375 THOMSON WEST INFORMATION CHARGES 103.82
2205.64015 NICOR 0632 MONTHLY CHARGES 127.70
346.66
2245 COMMUNICATIONS
2245.64540 NEXTEL WIRELESS SERVICE 1,854.99
1,854.99
2260 OFFICE OF ADMINISTRATION
2260.62295 RUST, BRIAN MEALS RAPID DEPLOYMENT 36.00
2260.62295 OSTAP, ANNA MEALS RAPID DEPLOYMENT 36.00
2260.62295 OSTAP, ANNA MEALS SUICIDE BOMBING RESPONSE 60.00
2260.62295 LEVY, GIL J MEALS RAPID DEPLOYMENT 36.00
2260.62295 KOHL, JASON M MEALS RAPID DEPLOYMENT 36.00
2260.65015 O'HERRON CO INC. OF AMMO PURCHASE 2,616.00
2260.62295 WOZNIAK, PATRICK L MEALS RAPID DEPLOYMENT 36.00
2260.62295 WOZNIAK, PATRICK L MEALS SUICIDE BOMBING RESPONSE 60.00
2260.62295 FAISON, JEFFREY MEALS OBSERV/SNIPER SCHOOL 60.00
2260.62295 FAISON, JEFFREY MEALS RAPID DEPLOYMENT 36.00
* Advanced Payments 2Page 36 of 430
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/27/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3,012.00
2280 ANIMAL CONTROL
2280.62225 ANDERSON PEST CONTROL PEST CONTROL 50.25
50.25
2285 PROBLEM SOLVING TEAM
2285.62245 PONY SHOP BIKE REPAIRS 399.88
399.88
2305 FIRE MGT & SUPPORT
2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 41.90
2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 178.65
2305.65095 OFFICE DEPOT OPEN P O FOR OFFICE SUPPLIES 134.85
2305.65095 OFFICE DEPOT OPEN P O FOR OFFICE SUPPLIES 273.63
2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 7.90
2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 69.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 80.95
2305.65095 IDENTISYS ID SUPPLIES 357.29
2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 69.95
2305.64015 NICOR 0632 MONTHLY CHARGES 492.19
2305.64540 NEXTEL WIRELESS SERVICE 473.43
2305.65020 ILLINOIS FIRE STORE PPE-GLOVES 249.30
2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 7.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 217.50
2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 380.20
2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 237.60
2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 171.80
2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 107.85
2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 14.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUE 307.50
3,875.34
2315 FIRE SUPPRESSION
2315.62295 METROPOLITAN FIRE CHIEFS CHIEF OFFICER TRAINING 60.00
2315.62295 NORTHEASTERN ILLINOIS PUBLIC S FIREFIGHTING TRAINING 300.00
2315.62522 AIR ONE EQUIPMENT HYDRO TESTS 262.50
2315.62521 EMSAR CHICAGO/MILWAUKEE STRETCHER CERTIFICATION 1,303.99
2315.65075 GRAINGER, INC., W.W.EMS EQUIPMENT 145.35
2,071.84
2425 DENTAL SERVICES
2425.65075 DENTAL CITY DENTAL SUPPLIES 23.98
2425.65075 PATTERSON DENTAL SUPPLY, INC. DENTAL SUPPLIES 65.00
2425.65075 DENTAL CITY DENTAL SUPPLIES 27.99
2425.65075 DENTAL CITY DENTAL SUPPLIES 517.27
634.24
2435 FOOD AND ENVIRONMENTAL HEALTH
2435.64540 NEXTEL WIRELESS SERVICE 224.95
2435.62477 NEXTEL WIRELESS SERVICE 51.94
2435.62210 TEUTEBERG INC PRINTING 170.00
2435.62210 TEUTEBERG INC PRINTING 240.00
* Advanced Payments 3Page 37 of 430
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/27/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2435.62210 TEUTEBERG INC PRINTING- FOOD INSP.FORMS 472.50
1,159.39
2455 COMM.HEALTH PROG.ADMINSTRATION
2455.64540 NEXTEL WIRELESS SERVICE 51.94
51.94
2605 DIRECTOR OF PUBLIC WORKS
2605.64540 NEXTEL WIRELESS SERVICE 57.60
57.60
2610 MUNICIPAL SERVICE CENTER
2610.64015 NICOR 0632 MONTHLY CHARGES 287.18
2610.64005 COMED MONTHLY CHARGES 351.30
2610.65020 SILK SCREEN EXPRESS, INC.FY2012 AFSCME UNIFORM PURCHASE 72.00
2610.65040 LAPORT INC FY2012 SERVICE CENTER 178.00
2610.65085 LEMOI HARDWARE BUG/TAR REMOVER 11.72
2610.64015 NICOR 0632 MONTHLY CHARGES 1,001.64
1,901.84
2625 ENGINEERING
2625.65095 OFFICE DEPOT FY2012 OFFICE SUPPLIES 22.32
22.32
2640 TRAF. SIG. & ST. LIGHT. MAINT
2640.64006 COMED MONTHLY CHARGES 217.42
2640.64008 EXELON ENERGY COMPANY MONTHLY CHARGES 34.44
251.86
2665 STREETS AND SANITATION ADMINIS
2665.64540 NEXTEL WIRELESS SERVICE 2,802.36
2,802.36
2670 STREET AND ALLEY MAINTENANCE
2670.65625 MURRAY & TRETTEL INC.FY2012 STORM WARNING SERVICE 2,750.00
2,750.00
2840 MAINTENANCE
2840.64015 NICOR 0632 MONTHLY CHARGES 753.28
753.28
2845 ADMINISTRATION
2845.56140 ILLINOIS DEPT OF REVENUE SALES TAX FEB. 2012 137.00
137.00
3005 REC. MGMT. & GENERAL SUPPORT
3005.64540 NEXTEL WIRELESS SERVICE 65.27
65.27
3015 COMMUNICATION & MARKETING SRVS
3015.62210 RIPON COMMUNITY PRINTERS REC GUIDE/HIGHLIGHTS 22,317.83
22,317.83
3020 RECREATION GENERAL SUPPORT
3020.64540 NEXTEL WIRELESS SERVICE 65.27
65.27
3025 PARK UTILITIES
* Advanced Payments 4Page 38 of 430
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/27/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3025.64005 COMED MONTHLY CHARGES 51.83
3025.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 1,405.37
3025.64005 COMED MONTHLY CHARGES 39.31
3025.64005 COMED MONTHLY CHARGES 261.61
1,758.12
3030 CROWN COMMUNITY CENTER
3030.64015 NICOR 0632 MONTHLY CHARGES 118.36
118.36
3035 CHANDLER COMMUNITY CENTER
3035.64540 NEXTEL WIRELESS SERVICE 27.25
3035.62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICES 28.36
3035.62245 HENRICHSEN FIRE & SAFETY FIRE EXTINGUISHER REPAIRS 82.20
3035.62490 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 304.50
3035.65040 LAPORT INC 2012 BLANKET PO 12.00
3035.62490 POSITIVE CONNECTIONS, INC.FIELD TRIP BUSES 1,370.26
3035.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 1,130.62
3035.62505 PLAY-WELL TECHNOLOGIES INSTRUCTION OF LEGO CLASSES 4,186.00
7,141.19
3040 FLEETWOOD JOURDAIN COM CT
3040.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 1,952.95
3040.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUSES 7,579.89
3040.64540 NEXTEL WIRELESS SERVICE 35.25
3040.62511 WILSON, GEORGE ROLLER SKATING SERVICES FLTWD 250.00
3040.64015 NICOR 0632 MONTHLY CHARGES 281.53
3040.65110 E. NORMAN SECURITY SYSTEMS, IN REPAIR SEC. SYSTEM PREVIOUS 2,366.91
12,466.53
3055 LEVY CENTER
3055.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 3,118.18
3055.65095 ILLINOIS PAPER COMPANY 2012 BLANKET PO 226.30
3055.65025 CATHOLIC CHARITIES OF CHICAGO CATERING SERVICE MEAL 2,448.50
3055.64540 NEXTEL WIRELESS SERVICE 27.25
3055.56045 ILLINOIS DEPT OF REVENUE SALES TAX FEB. 2012 47.00
3055.62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICES 42.00
5,909.23
3065 BOAT RAMP-CHURCH ST
3065.65045 RYDIN SIGN & DECAL 2012 DOG BEACH PASSES 202.80
202.80
3080 BEACHES
3080.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 74.43
3080.64540 NEXTEL WIRELESS SERVICE 78.21
152.64
3085 RECREATION FACILITY MAINT
3085.64540 NEXTEL WIRELESS SERVICE 59.63
3085.65055 CONSERV FS TURF SOIL TEST 236.10
295.73
3095 CROWN ICE RINK
3095.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUSES 1,740.03
* Advanced Payments 5Page 39 of 430
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/27/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3095.62508 SMOLER, DAVID SCOREKEEPER ADULT BROOMBALL 40.00
3095.62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 75.00
3095.62245 FOX VALLEY FIRE & SAFETY FIRE ALARM REPAIR 329.00
3095.62245 FOX VALLEY FIRE & SAFETY ANNUAL SPRINKLER INSPECTION 392.00
3095.62245 MCCAULEY MECHANICAL SERVICE REPAIR SNOW MELTING PIT 706.72
3095.62245 MCCAULEY MECHANICAL SERVICE REPLACE FLOW SWITCH HEATER 844.68
3095.64015 NICOR 0632 MONTHLY CHARGES 355.06
3095.64540 NEXTEL WIRELESS SERVICE 81.75
4,564.24
3130 SPECIAL RECREATION
3130.64540 NEXTEL WIRELESS SERVICE 54.50
54.50
3140 BUS PROGRAM
3140.64540 NEXTEL WIRELESS SERVICE 27.25
27.25
3150 PARK SERVICE UNIT
3150.64540 NEXTEL WIRELESS SERVICE 54.50
54.50
3505 PARKS & FORESTRY GENERAL SUP
3505.64540 NEXTEL WIRELESS SERVICE 610.50
610.50
3605 ECOLOGY CENTER
3605.62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICES 56.75
3605.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 391.19
447.94
3710 NOYES CULTURAL ARTS CTR
3710.65040 LAPORT INC 2012 BLANKET PO 392.17
3710.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 1,423.09
3710.65095 ILLINOIS PAPER COMPANY 2012 BLANKET PO 328.00
3710.62425 LIFTOMATIC ELEVATOR, INC ELEVATOR REPAIR NOYES 1,450.00
3710.62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICES 33.25
3710.64015 NICOR 0632 MONTHLY CHARGES 415.78
3710.64540 NEXTEL WIRELESS SERVICE 27.25
4,069.54
3720 CULTURAL ARTS PROGRAMS
3720.65095 ILLINOIS PAPER COMPANY 2012 BLANKET PO 210.00
210.00
3805 FACILITIES ADMINISTRATION
3805.64005 COMED MONTHLY CHARGES 359.51
3805.64540 NEXTEL WIRELESS SERVICE 78.20
3805.64005 COMED MONTHLY CHARGES 67.73
505.44
3806 CIVIC CENTER SERVICES
3806.64540 NEXTEL WIRELESS SERVICE 108.20
3806.64015 NICOR 0632 MONTHLY CHARGES 593.40
3806.64015 NICOR 0632 MONTHLY CHARGES 332.69
* Advanced Payments 6Page 40 of 430
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/27/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3806.64005 COMED MONTHLY CHARGES 1,227.14
2,261.43
3807 CONSTRUCTION AND REPAIRS
3807.64540 NEXTEL WIRELESS SERVICE 853.40
853.40
127,263.78
00185 LIBRARY FUND
4845 LIBRARY ADMINISTRATION
4845.64540 NEXTEL WIRELESS SERVICE 27.25
4845.61010 HILTON ORRINGTON/EVANSTON HOUSING INTERIM LIBRARY DIR.270.14
4845.61010 HILTON ORRINGTON/EVANSTON HOUSING INTERIM LIBRARY DIR.270.14
567.53
567.53
00190 HPRP GRANT FUND
4901 HPRP GRANTS
4901.63158 CONNECTIONS FOR THE HOMELESS HPRP SUPPORTIVE SERVICES 57.38
4901.63160 CONNECTIONS FOR THE HOMELESS HPRP SUPPORTIVE SERVICES 104.14
4901.63159 CONNECTIONS FOR THE HOMELESS HPRP SUPPORTIVE SERVICES 67.18
228.70
228.70
00205 EMERGENCY TELEPHONE SYSTEM
5150 EMERGENCY TELEPHONE SYSTM
5150.62509 GROUP 1 SOLUTIONS, INC. REMOTE ACCESS SUPPORT 1YR 4,043.00
5150.64505 AT & T 8100 COMMUNICATION CHARGES 475.28
5150.64540 NEXTEL WIRELESS SERVICE 1,453.62
5,971.90
5,971.90
00215 CDBG FUND
5275 PUBLIC FACILITIES
5275.63055 MCGAW YMCA INSTALL COPLIANT DOORS/ELECT.25,000.00
25,000.00
5276 DISPOSITION
5276.62961 COMED MONTHLY CHARGES 44.91
44.91
25,044.91
00240 HOME FUND
5430 HOME FUND
5430.62295 POOLE, MARY ELLEN REIMB. HOME SUMMIT 78.81
78.81
78.81
00415 CAPITAL IMPROVEMENTS FUND
415412 GRANDMOTHER PARK
415412.62145 CARNOW CONIBEAR & ASSOC., LTD. GRANDMOTHER PARK 1,260.00
1,260.00
* Advanced Payments 7Page 41 of 430
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/27/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
416138 2011 PARKING REPAIR PROJECTS
416138.65515 WISS, JANNEY, ELSTNER ASSOCIAT CHANGE ORDER #1 EMERGENCY 2,246.71
2,246.71
3,506.71
00505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
7005.64540 NEXTEL WIRELESS SERVICE 309.63
7005.62431 GARDA CL GREAT LAKES, INC.ARMORED CAR SERVICES 2,558.40
2,868.03
7015 PARKING LOTS & METERS
7015.53510 COOK COUNTY COLLECTOR *PARKING TAX FEB. 2012 240.00
240.00
7025 CHURCH STREET GARAGE
7025.53500 COOK COUNTY COLLECTOR *PARKING TAX FEB. 2012 1,852.50
7025.53515 PRINTZ, LAUREN ACCESS CARD REFUND 25.00
7025.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 4,816.03
7025.53515 KIM, SANG ACCESS CARD REFUND 25.00
6,718.53
7036 SHERMAN GARAGE
7036.53515 SENNER, PAUL ACCESS CARD REFUND 25.00
7036.53515 SALMONS, NICK ACCESS CARD REFUND 25.00
7036.53515 MULVANEY, ARI ACCEESS CARD REFUND 25.00
7036.53515 GROSSENBACH, MARISSA ACCESS CARD REFUND 50.00
7036.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 16,604.25
7036.53500 COOK COUNTY COLLECTOR *PARKING TAX FEB. 2012 4,017.75
7036.53515 ROSE, CORINNE ACCESS CARD REFUND 25.00
7036.53515 GEZEN, BURAK ACCESS CARD REFUND 25.00
7036.53515 SNODGRASS, JUSTIN ACCESS CARD REFUND 25.00
20,822.00
7037 MAPLE GARAGE
7037.53510 COOK COUNTY COLLECTOR *PARKING TAX FEB. 2012 440.00
7037.53500 COOK COUNTY COLLECTOR *PARKING TAX FEB. 2012 2,238.50
7037.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 8,329.58
7037.53515 GILSON, ERIC ACCESS CARD REFUND 25.00
11,033.08
41,681.64
00510 WATER FUND
510 WATER FUND
510.22700 DOYLE, DAVID L REFUND WATER ACCOUNT 173.64
510.22700 PATTI FURMAN, INC.REFUND WATER ACCOUNT 66.74
510.22700 GRUSD, THELMA REFUND WATER ACCOUNT 47.54
510.22700 HOLBROOK, BENJAMIN C REFUND WATER ACCOUNT 100.37
510.22700 KOWCZ, IREANA REFUND WATER ACCOUNT 89.32
510.22700 LEVINSON, ADAM REFUND WATER ACCOUNT 53.15
510.22700 MGR TITLE SERVICES REFUND WATER ACCOUNT 954.94
510.22700 MGR TITLE SERVICES REFUND WATER ACCOUNT 6,626.10
510.22700 MGR TITLE SERVICES REFUND WATER ACCOUNT 1,361.50
* Advanced Payments 8Page 42 of 430
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/27/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
510.22700 MGR TITLE SERVICES REFUND WATER ACCOUNT 435.85
510.22700 MGR TITLE SERVICES REFUND WATER ACCOUNT 60.15
510.22700 MGR TITLE SERVICES REFUND WATER ACCOUNT 60.15
510.22700 SCHRODT, ARIEL G REFUND WATER ACCOUNT 47.54
510.22700 SCHWARTZ, D REFUND WATER ACCOUNT 109.25
510.22700 WIEGAND, ROBERT REFUND WATER ACCOUNT 62.04
10,248.28
7100 WATER GENERAL SUPPORT
7100.56140 ILLINOIS DEPT OF REVENUE SALES TAX FEB. 2012 181.00
7100.65040 LAPORT INC ADMINISTRATION - JANITORIAL 65.29
7100.64540 NEXTEL WIRELESS SERVICE 206.95
453.24
7105 PUMPING
7105.64015 NICOR 0632 MONTHLY CHARGES 1,008.19
7105.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 58,252.19
7105.64540 NEXTEL WIRELESS SERVICE 163.50
7105.64015 NICOR 0632 MONTHLY CHARGES 83.75
59,507.63
7110 FILTRATION
7110.64540 NEXTEL WIRELESS SERVICE 163.50
163.50
7115 DISTRIBUTION
7115.64540 NEXTEL WIRELESS SERVICE 374.50
374.50
7120 WATER METER MAINTENANCE
7120.64540 NEXTEL WIRELESS SERVICE 86.25
86.25
7125 OTHER OPERATIONS
7125.62460 THIRD MILLENNIUM ASSOC UTILITY BILLS RENDERING 2,036.83
2,036.83
72,870.23
00515 SEWER FUND
7400 SEWER MAINTENANCE
7400.64540 NEXTEL WIRELESS SERVICE 233.75
233.75
233.75
00520 SOLID WASTE FUND
7685 REFUSE COLLECT & DISPOSAL
7685.56155 ILLINOIS DEPT OF REVENUE SALES TAX FEB. 2012 27.00
7685.62415 GROOT RECYCLING & WASTE SERVIC FY2012 RESIDENTIAL REFUSE 111,725.00
111,752.00
111,752.00
00600 FLEET SERVICES
7705 GENERAL SUPPORT
7705.65095 OFFICE DEPOT OFFICE SUPPLIES FLEET SERVICES 56.98
* Advanced Payments 9Page 43 of 430
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/27/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7705.64540 NEXTEL WIRELESS SERVICE 108.60
165.58
7710 MAJOR MAINTENANCE
7710.65060 AETNA TRUCK PARTS, INC.DESICCANT KIT 133.08
7710.65015 BIOTEK CORPORATION BIOSCRUB 252.89
7710.65060 CARQUEST EVANSTON 2 FITTINGS 19.42
7710.65060 CARQUEST EVANSTON 22 ASSORT. LIGHT BULBS 25.20
7710.65060 CARQUEST EVANSTON UNIVERSAL ANTENNA 36.92
7710.65060 CARQUEST EVANSTON STD. MINIATURE LAMP 18.80
7710.65060 CARQUEST EVANSTON WIRE 8.78
7710.65060 CARQUEST EVANSTON PIPE THREAD TAPE 2.10
7710.65060 CARQUEST EVANSTON AIR FILTER 15.18
7710.65060 CARQUEST EVANSTON OIL FILTER 16.74
7710.65060 CHICAGO PARTS & SOUND, LLC BRAKE PADS 186.62
7710.65060 CHICAGO PARTS & SOUND, LLC EXHAUST EMISSION 61.32
7710.62355 CINTAS #22 WEEKLY UNIFORM SERV.139.67
7710.62355 CINTAS #769 WEEKLY MAT SERVICE 152.90
7710.65060 DOUGLAS TRUCK PARTS LENSES & LIGHTS 84.58
7710.65060 EQUIPMENT DEPOT WATER DEPT. REPAIR 71.00
7710.65060 EVANSTON CAR WASH & DETAIL CEN WASHES 39.96
7710.65060 EVANSTON AUTO GLASS RESOLDER REAR DEFROSTER 45.00
7710.65060 FLINK COMPANY CREDIT OIL ADAPTER SEAL 87.36-
7710.65060 FLINK COMPANY COMPLETE CASTER WHEEL ASSY.2,511.48
7710.65060 FOSTER COACH SALES, INC.BULBS 157.90
7710.65060 FOSTER COACH SALES, INC.PADDLE LATCHES 202.92
7710.65060 GEIB INDUSTRIES, INC.HYDROLIC HOSE/ FITTINGS 93.93
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC GAUGE VOLTMETER 64.96
7710.65060 GOLF MILL FORD POWER STEERING PUMP 167.75
7710.65060 GOLF MILL FORD ALTERNATOR 496.82
7710.65060 GOLF MILL FORD P/S COOLER 85.10
7710.65060 GRAINGER, INC., W.W.6 BINS 30.92
7710.65060 GRAINGER, INC., W.W.8 BULBS 48.24
7710.65060 GRAINGER, INC., W.W.WEB SLING 158.86
7710.65060 GROVER WELDING COMPANY OUTSIDE REPAIR 250.00
7710.65060 INLAND POWER GROUP SENSOR 278.12
7710.65060 INTERSTATE BATTERY OF NORTHERN BATTERY 97.95
7710.65060 CARQUEST EVANSTON CREDIT RADIATOR HOSE 9.19-
7710.65065 POMP'S TIRE SERVICE, INC.3 RECAP TIRES 608.76
7710.65065 POMP'S TIRE SERVICE, INC.R4 RECAP TIRES 822.54
7710.65065 POMP'S TIRE SERVICE, INC.CREDIT 1,189.91-
7710.65060 RG SMITH EQUIPMENT COMPANY DUMP BOX 518.15
7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO OUTSIDE REPAIR 884.60
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 140.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 132.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 283.25
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 136.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 140.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 228.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 136.00
* Advanced Payments 10Page 44 of 430
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/27/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 STANDARD EQUIPMENT COMPANY CREDIT FLAT WASHERS/HEX 30.72-
7710.65060 STANDARD EQUIPMENT COMPANY KIT, CLAMP 72.17
7710.65060 SUNNYSIDE PARTS WAREHOUSE BRAKE PADS 102.97
7710.65060 TRI-STATE HYDRAULICS INC HYDRAULIC CYLINDER 1,235.00
7710.65060 VERMEER MIDWEST SWITCH 75.80
7710.65065 WENTWORTH TIRE SERVICE TIRE 257.20
7710.65065 WENTWORTH TIRE SERVICE 2 NEW TRACTOR TIRES 1,824.12
7710.65060 WEST SIDE TRACTOR OUTSIDE REPAIR #680 6,794.93
7710.65060 WEST SIDE TRACTOR HOOD LATCH 26.06
7710.65060 WEST SIDE TRACTOR CREDIT FUEL INJECTION 3,029.29-
7710.65060 WEST SIDE TRACTOR HOOD HOLD DOWN STRAPS 15.10
7710.65060 WEST SIDE TRACTOR OPERATOR'S SEAT 890.09
7710.65060 WEST SIDE TRACTOR EXHAUST MANIFOLD 583.79
7710.65060 WEST SIDE TRACTOR SCRAPER HOLDER 240.92
7710.65060 WEST SIDE TRACTOR HYDRAULIC COUPLERS 216.44
7710.65060 WHOLESALE DIRECT INC MAP LIGHT 175.00
7710.65060 WHOLESALE DIRECT INC DOME LIGHT 65.67
7710.65035 WORLD FUEL SERVICES, INC./TEXO FUEL PURCHASES 28,776.81
46,990.01
47,155.59
00700 FIREFIGHTERS PENSION FUND
8000 FIREFIGHTERS' PENSION
8000.61755 DAUGHERTY, DERON K.*NCPERS CONFERENCE FEES 2,779.41
2,779.41
2,779.41
00705 POLICE PENSION FUND
8100 POLICEMEN'S PENSION
8100.61755 ILLINOIS PUBLIC PENSION FUND A *2012 ANNUAL MEMBERSHIP 775.00
8100.61755 SKBA CAPITAL MANAGEMENT 4TH QRT 2011 FIXED INCOME FEES 9,611.71
8100.61755 GARCIA HAMILTON AND ASSOCIATES *1ST QRT FIXED INCOME FEES 9,354.20
19,740.91
19,740.91
* Advanced Payments 11Page 45 of 430
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
Supplemental Bills List Attachment
Home
Various Brinshore Development LLC NSP2 Real Estate Activities 21,971.36
21,971.36
Insurance
Various Various Worker's Comp 19,086.31
Various Various Casualty Loss 2,484.31
21,570.62
NSP2
Various Brinshore Development LLC NSP2 Real Estate Activities 450,102.72
450,102.72
Sewer
7555.68305 IEPA Loan Disbursement Sewer Imp 171,173.91
171,173.91
664,818.61
Grand Total 1,123,694.48
Prepared by Date
Approved by Date
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 03/27/2012
* Advanced Payments 12Page 46 of 430
For City Council meeting of March 26, 2012 Item A3.1
Business of the City by Motion: Athletic Field Line Painter Purchase
For Action
To: Honorable Mayor, Members of the City Council and Members
of the Administration and Public Works Committee
From: Douglas J. Gaynor, Director of Parks, Recreation & Community Services
Paul D’Agostino, Superintendent, Parks, Forestry & Facilities Mgmt.
Subject: Sole Source Purchase of Athletic Field Line Painter Machine
Date: February 22, 2012
Recommended Action:
Staff recommends approval of the sole source purchase of a new athletic field line
painting machine in the amount of $24,953.00 from Kromer Company, LLC (15020 27th
Ave., Plymouth, MN).
Funding Source:
Funding for this purchase is budgeted in the Recreation Maintenance Account
3085.65110, “Recreation Supplies.” This purchase is being 100% reimbursed from the
field maintenance fees paid to the City by Affiliated Athletic Organizations such as Team
Evanston, Evanston Baseball Softball Association, AYSO and Jr. Wildkits.
Summary:
Parks staff currently uses a self-propelled, walk behind machine to paint field line
markings on the City’s thirty athletic fields. This piece of equipment, which was
purchased for the City by the Affiliated Organizations eight years ago, has worked well
and is more efficient than the prior method of manually pushing a rolling paint machine.
However, with both prior methods, a second employee is required to hand mow the
area of lines at a lower turf height ahead of the employee painting the lines. This
mowing step is done to help avoid removing the painted lines during the general
mowing of the turf. Normally, all soccer fields and baseball outfield lines are scheduled
to be painted weekly throughout the season (April – November), because as the turf
grows, lines fade as the week goes on.
When staff was obtaining quotes to replace the existing self-propelled machine due to
wear, they identified a Kromer Athletic Field Machine. The Kromer field machine comes
with an incorporated line cutter, which trims the turf just prior to the spray nozzles
Memorandum
Page 47 of 430
painting the line. Secondly, this is a riding machine which will allow the operator to move
at a much faster pace, thereby completing the fields in about half the time as the
walking machine.
Several area Park and Recreation agencies have already been using this machine for a
few years and are very impressed with its operational efficiencies and results. Arlington
Heights Park District (AHPD) and Palatine Park District (PPD) staffs stated “this
machine is very reliable, productive and easy to use, and they would purchase the
same machine when it comes time to replace their current unit”. The AHPD paints
approximately the same number of soccer fields that Evanston does, and they can
complete their painting in 2 days using one employee. It currently takes 2 Evanston
employees (1 FT and 1 Seasonal) 3 days to complete the same amount of lining work.
Department staff also visited the Glenview Park District to see their Kromer machine
firsthand, and it is very well built. The staff in Glenview are happy with the results this
machine produces and have added a second machine to handle their newly added
fields. The Kromer Company representative also informed staff that the City should see
a 40-50% reduction in paint usage.
In checking with other Park and Recreation agencies, other companies and vendors,
staff was not able to identify another similar machine that perform both functions of
mowing and painting. This combined function is critical because it eliminates the second
employee now required to mow ahead of the line painting. Staff estimates that this
machine will allow the department to redirect nearly 600 hours of tasks to other
necessary summer responsibilities.
Other equipment manufacturers, such as the Tru-Mark, build machines with a two-step
operation, where the machine first cuts the line and then the operator must go back over
the line a second time to apply the paint.
-------------------------------------------
Attachment:
Kromer – Quote
Page 48 of 430
Page 49 of 430
For City Council meeting of March 26, 2012 Item A3.2
Business of the City by Motion: Lease/Purchase of Two Riding Mowers
For Action
To: Honorable Mayor, Members of the City Council and Members
of the Administration and Public Works Committee
From: Douglas J. Gaynor, Director of Parks, Recreation & Community Services
Paul D’Agostino, Superintendent, Parks, Forestry & Facilities Mgmt.
Subject: Lease/Purchase of Two Riding Mowers
Date: March 14, 2012
Recommended Action:
Staff recommends the City Council authorize the City Manager to execute a
lease/purchase agreement for two Toro Groundsmaster riding mowers, models GM360
(with winter enclosure) and GM5910, from Reinders, Inc., 3816 Carnation Street,
Franklin Park, IL 60131 in the amount of $117,235.64, payable in three annual
installments of $39,078.55. The first payment (plus $250.00 doc fee) will be made upon
delivery of the equipment, and the second and third payments will be due in April of
2013 and 2014.
Funding Source:
Funding for this purchase will be provided by the Parks/Forestry Division General Fund
line items 3510.65550 in the amount of $38,000, and 3510.65005 in the amount of
$10,000.
Summary:
The Parks/Forestry Division currently operates two large (16’ cutting width – model #
580-D) and three medium sized (6’ cutting width – model # 3280-D) riding lawn mowers
which are all manufactured by Toro. Two of these mowers have been in use since 2003,
and they are becoming increasingly difficult to keep operational. These mowers are
used five to six days a week from mid-April through early December to cut grass and
mulch leaves. We employ them in nearly all of the larger and medium sized parks with
open space. Both of these units will be converted for snow removal operations during
the winter months as well. The normal useful life of these mowers, with the heavy usage
by our staff, is seven years, so these units are actually overdue to be replaced.
Memorandum
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While there are other companies that manufacture these types of mowers, staff has
found from experience that Toro’s are the most durable and efficient, and can take the
heavy usage necessary to maintain the turf in our parks. We have used these
exclusively for over 16 years, despite evaluating other manufacturer’s models as
“demonstrators” on a temporary basis many times during the last several years. Toro’s
are also extremely easy to maintain, and operationally, since we have been using these
units for so long, the employees know how to make repairs quickly and efficiently.
Annually, both the State of Illinois and National Intergovernmental Purchasing Alliance
(NIPA) publicly bid vehicles and equipment. Both the 2012 State Contract (#40169), and
the NIPA Contract (#083004) for various models of large Toro lawn mowers were
awarded to Reinders of Sussex, WI through their distribution center in Franklin Park,
Illinois. Reinders is the only distributor of these Toro mowers in Northern Illinois, and
only one of two in the entire state.
Staff met with a representative from Reinders to inspect both of the old units to be
replaced, and they have offered a trade-in value of $3,500 off the purchase of the new
5910 model, and $1,200 for the GM 328, as it is in very poor condition. Staff believes
that the amounts offered for the trade-in is reasonable based on the age of the units and
the usage hours logged. The total purchase price for both new mowers is $112,488.62,
which includes the additional options listed on the attached quotations, as well as the
trade-in of the existing 580-D unit. The City of Evanston will own the equipment once
the lease payments are completed in 2014. As quoted, a three-year lease option
increases the overall price by $4,747.02, which is equivalent to a 4.22% interest charge.
The detailed quote from Reinders is attached for your information.
------------------------------------
Attachment:
Reinders – Quote
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Attn:
Illinois State Contract and NIPA Contract pricing
IL State Contract Number 4016964
Dear John:NIPA Contract Number 083004
Thank you for the opportunity to quote your current equipment needs. Below is the configuration
and pricing you requested. If you have any questions or need additional information please call.
Qty. Model #Ea. Ext. Price
1 31599 81,302.39$ 81,302.39$
1 YT3781 23,495.00$ 23,495.00$
1 31220 12,391.23$ 12,391.23$
1 30509
1 115-0019
1 trade in (1,200.00)$ (1,200.00)$
1 trade in (3,500.00)$ (3,500.00)$
Ea.Ext. Price
City of Evanston
2100 Ridge Avenue
John Jaminski
March 14, 2012Account #359998
Toro Financing Monthly Payments
Electrical Accessory Kit (for Front Frame, QAS)
2003 Toro GM328 mod 30627 3000 hours
Evanston, IL 60201
Groundsmaster 5910
Winter enclosure for GM360 4WD non - cab models
2003 GM580 5270 hours
Front Frame, QAS
Description
GM360 4 WD side discharge
Ea.Ext. Price
0.3474 39,078.55$ 117,235.64$
Sub-Total 112,488.62$
0.00%Tax -$
Total 112,488.62$
All pricing includes freight-in, set-up and delivery to your location.
Rates are valid for 60 days after date of approval. Valid for transactions up to $250,000.
Sincerely,
Steve Schiller, SCPS
Reinders Inc.
Account Executive-Franklin Park, IL
(630) 251-7321
Quote good for
30 Days
Toro Financing Monthly Payments
3 Year Conditional $1 Buy out Muni Annual Payment
Tax not included in lease payment ($250.00 Doc Fee add'l)
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To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: Douglas J. Gaynor, Director Parks, Recreation and Community Services
Paul D’Agostino, Superintendent Parks, Forestry and Facilities
Stefanie Levine, Assistant Superintendent Parks, Forestry & Facilities
Rickey Voss, Parking/Revenue Division Manager, Administrative Services
Subject: Contract Award for 2012 Parking Garage Roof Project (RFP 12-100)
Date: March 26, 2012
Recommendation
Staff recommends that City Council authorize the City Manager to execute a contract for
the 2012 Parking Garage Roof Project to Behles + Behles located at 818 Church Street,
Evanston, Illinois at a total cost of $45,950.00.
Funding Source
Parking Fund Capital Improvement Program Account # 416138 with a budget of
$800,000.
Discussion
In order to maintain the existing garages and to provide better safety measures, repairs
and modifications need to be made to some components of the Church Street Self-Park
located at 525 Church Street and the Maple Avenue Self-Park located at 1800 Maple
Avenue. The following are the items that the City will pursue in this project:
1. Based on the deteriorated roof condition and estimated age, the existing
ballasted roof system on the north and south canopies, the north and south end
garage roofs and the stair tower roofs at the Church Street Garage will be
removed and replaced. New roof systems will be explored and may include
green vegetative roof elements.
2. In order to provide safer serviceability to the roof top mechanical equipment on
both elevator/stair towers at the Maple Avenue Garage, modifications will be
made to allow for safer direct rooftop access.
Memorandum
For City Council meeting of March 26, 2012 Item A3.3
Business of the City by Motion: 2012 Parking Garage Roof Project
For Action
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Due to the project’s technical complexity, the design work must be performed by a
professional consultant team. In order to procure those services, staff issued Request
for Proposal (RFP) #12-100 to hire a professional consultant to provide architectural
and engineering solutions to address these components. On February 21, 2012, the
Purchasing Department received proposals from ten professional consulting firms as
noted below:
Consultant Address
Tyson & Billy Architects, P.C. 4000 Morsay Drive, Rockford, Illinois 61107
Epstein 600 W. Fulton Street, Chicago, Illinois 60661
Halvorson and Partners
Structural Engineers
600 W. Chicago Ave., Suite 650, Chicago, Illinois
60654
Klein and Hoffman, Inc.
150 S. Wacker Drive, Suite 1900, Chicago, Illinois
60606
Building Technologies
Consultants, P.C.
1845 E. Rand Road, Suite L-100, Arlington Heights,
Illinois 60004
Industrial Roofing Services,
Inc.
13000 West Silver Spring Drive, Butler, Wisconsin
53007
Wiss, Janney, Elstner
Associates, Inc. 330 Pfingsten Road, Northbrook, Illinois 60062
Myefski Architects, Inc. 630 Davis Street, 5th Floor, Evanston, Illinois 60201
Behles + Behles 818 Church Street, Evanston, Illinois 60201
Moshe Calamaro &
Associates, Inc. 930 Pitner Avenue, Suite #7, Evanston, Illinois 60202
C.E. Crowley & Associates,
Inc.
495 North Riverside Drive, Suite #207, Gurnee,
Illinois 60031
A committee was developed to review and evaluate the proposals consisting of the
following members: Jewell Jackson/Purchasing, Rickey Voss/Parking/Revenue, Mark
Turenne/Parking/Revenue, Walter Hallen/Building & Inspection Services, Anil
Khatkhate/Parks, Recreation & Community Services and Sean Ciolek/Parks, Recreation
& Community Services. Each committee member individually reviewed the proposals
based on evaluation criteria outlined in the project’s Request for Proposal as stated
below:
1. Qualifications and Expertise (30%): Qualifications and experience of
consultants/personnel assigned to contract, number of similar projects completed
under which services similar in scope, size or discipline to the required services
were performed or undertaken and the manner in which they were completed.
2. Narrative Understanding of Project Goals and Requirements (10%).
3. Price (30%): Proposed fees as outlined in the projects’ fee proposal.
4. Willingness to Execute the City of Evanston’s Standard Agreement (10%):
Willingness to execute a written agreement.
5. Ability to Meet or Exceed Schedule (5%): Ability of the consultant to meet or
exceed the stated schedule requirements.
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6. M/W/EBE Participation (10%): Proposed utilization of M/W/EBEs in completing a
portion of the services required.
7. Organization and Completeness of Proposal (5%): Visual presentation and
thoroughness of consultant’s proposal.
Following individual review of the proposals, the committee met to discuss their findings.
The committees then interviewed the top three candidate firms (Behles + Behles,
Myefski and C.E. Crowley) which the committee agreed were the most qualified based
on their written proposals.
During the interviews, one of the candidate firms, Behles + Behles recommended that
the City streamline its design review and construction schedule to help reduce
professional service fees. In addition to the Base Fee Proposal requested in the RFP,
Behles + Behles included an Alternate Fee Proposal incorporating their
recommendations for the City’s consideration. The Alternate Fee Proposal contained a
recommendation for the City to eliminate the exterior stair option accessing the elevator
towers at the Maple Garage. This recommendation was in part that the construction of
an exterior stair would expose the City to potential liability from 3rd parties tempted to
gain access to the towers and the art installation. After visiting the elevator machine
rooms, Behles + Behles recommended designing access to the roof from inside of the
secured areas of the elevator towers. Eliminating the exterior access design would
thereby reduce design time. Behles + Behles’ Base Fee Proposal was $56,330 and their
Alternate Fee Proposal was $45,950, enabling the City to save $10,380 without
reducing the quality of the design work. After discussion among the committee it was
agreed that the Alternate Fee Proposal and consolidated schedule recommended by
Behles + Behles was reasonable given the scope of work.
After the interviews, the committee met again to discuss the three consultants, score the
short-listed firms and decide which firm to recommend for project award. The committee
recommends that Behles + Behles be awarded this work based on their significant
previous experience with roof projects, demonstrated understanding of the project, level
of expertise, thoughtful and potentially valuable suggestions and recommendations
about the project discussed during the interview and participation in meeting the City’s
M/W/EBE goal. A scoring breakdown of the three interviewed firms is as follows:
Consultant Fee
Proposal
Qualifica
-tions &
Expertise
(30)
Proposal
Organiza
tion &
Comp-
leteness
(5)
Project
Understand-
ing
(10)
Cost
(30)
Contract
Agreement
(10)
Schedule
(5)
Proposed
M/W/EBE
(10)
Total
(100)
Myefski $43,620 25 4 9 24 8 5 10 85
C.E.
Crowley $55,700 28 3 8 21 10 5 10 85
Behles +
Behles $45,950* 28 5 10 23 9 5 10 90
*Behles + Behles’ original fee proposal was $56,330 but was adjusted to $45,950 to
accept the alternate fee proposal.
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The RFP procedure allows staff to evaluate prospective consultants based on their
perceived competence and expertise relative to the proposed project, the innovative
nature of their work, their past record in performing similar work and their ability to work
with staff.
Based on the scoring results the review committee recommends award of the subject
project to Behles + Behles at a total cost of $45,950. Of all RFP respondents, the
committee felt that Behles + Behles demonstrated the highest degree of overall
expertise relative to this project and would provide the required services at the best
overall value to the City. Copies of Behles + Behles’ fee proposal and the project
contract are attached for your reference. Behles + Behles is an Evanston based firm
thus meeting the City’s M/W/EBE participation goal (See attached M/W/EBE memo for
additional information).
A breakdown of proposed funding for this project is as follows:
Item Amount
CIP Funding (#416138) $800,000
Expenses / encumbrances to date* -$237,844
Recommended Award -$45,950
Remaining Balance $516,206
*Expenses / Encumbrances to date include advertising fees for this consulting work and
consulting/contracting fees for the Sherman Plaza Façade Inspection and Sherman
Plaza Light Pole Replacement projects already in progress.
The consultant’s tentative schedule is to design the project in spring 2012, develop
construction documents in summer 2012, bid the project for construction in fall 2012
and provide construction administration in spring 2013. Pending contingencies the
remaining balance of funds noted above will be utilized for the light pole replacement
and façade repairs at Sherman Plaza.
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Attachments:
Copy of contract/agreement
MWEBE Memo
Fee Proposal
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To: Honorable Mayor, Members of the City Council and members of
Administration and Public Works Committee
From: Douglas J. Gaynor, Director of Parks, Recreation & Community Services
Paul D’Agostino, Superintendent of Parks, Forestry & Facilities
Stefanie Levine, Assistant Superintendent of Parks, Forestry & Facilities
Subject: Recommendation for Professional Consulting Services
RFP 12-109 – Washroom Renovations at Lorraine H. Morton Civic Center
Date: March 26, 2012
Recommendation
Staff recommends that City Council authorize the City Manager to execute a contract for
consulting services for the Washroom Renovations Project at the Lorraine H. Morton
Civic Center (LHMCC) to Behles + Behles (Behles) located at 818 Church Street,
Evanston, Illinois at a total cost of $47,500.
Funding Source
FY 2012 CIP Account 415175 with a total budget of $530,000
Discussion
The men’s washrooms at the LHMCC are not accessible to the disabled as they are
constructed on raised floors. Additionally, no publicly available women’s washroom
exists on the building’s first floor. As a result these washrooms do not meet minimum
standards of the Americans with Disabilities Act (ADA). As washroom renovation
requires the expertise of architectural and multiple engineering disciplines, the City
issued a Request for Proposal (RFP) to hire a consulting firm to help correct this
deficiency. The RFP requests professional services to conceptually design new
washrooms on all floors of the building’s south wing, advise the City on which
washrooms to renovate with available funding, prepare construction documents for the
washrooms selected for renovation and provide associated bidding and construction
administration services. On March 6, 2012, the Purchasing Department received
proposals from two architectural firms as noted below:
Memorandum
For City Council meeting of March 2012 Item A3.4
Business of the City by Motion: Civic Center Washroom Renovations
For Action
Page 72 of 430
Consultant Address
Behles + Behles 818 Church Street, Evanston, IL. 60201
Ehlke Lonigro Architects 3424 N. Old Arlington Hts. Rd, Arlington Heights, IL. 60004
A committee was developed to review and evaluate the proposals consisting of the
following members: Jewell Jackson/Purchasing, Rajeev Dahal/Public Works, Mark
Turenne/Parking Systems, Stefanie Levine/PRCS and Anil Khatkhate/PRCS. Each
committee member individually reviewed the proposals based on evaluation criteria
outlined in the project’s Request for Proposal as stated below:
1. Qualifications and Expertise (30%)
2. Project Approach (10%)
3. Price (30%)
4. Organization & Completeness of Proposal (5%)
5. Willingness to execute C.O.E. Standard Agreement (10%)
6. M/W/EBE Participation (10%)
7. Adherence to Schedule (5%)
Following individual review of the proposals, the committee met to discuss their findings
and scores for each consulting team. During the discussion the committee determined
that Behles was the highest ranked consultant. Behles is currently working on the
Service Center Locker Room Renovation project with highly successful results thus far.
The committee therefore recommends that Behles be awarded this work based on their
previous experience with similar projects, demonstrated understanding of the project,
high level of expertise and documented ability to effectively perform. Committee scoring
for the candidate firms was as follows:
Consultant Fee
Proposal
Qual. &
Expertise
(30)
Project
Approach
(10)
Cost
(30)
Proposal
Complete
(5)
Contract
(10)
M/W/EBE
(10)
Schedule
(5)
Total
(100)
Behles $47,500 29 8 29 4 9 10 5 94
Industrial $74,000 25 5 19 2 10 10 5 76
The RFP procedure allows staff to evaluate prospective consultants based on their
perceived competence and expertise relative to the proposed project, the innovative
nature of their work, their past record in performing similar work and their ability to work
with staff.
Based on the scoring results the review committee recommends award of the subject
project to Behles at a total cost of $47,500. Of both RFP respondents, the committee
felt that Behles demonstrated the highest degree of overall expertise relative to this
project and would provide the required services at the best overall value to the City. A
copy of Behles’s fee proposal and contract is attached for your reference. Behles is an
Evanston Business Enterprise (EBE), thus meeting the City’s M/W/EBE participation
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goal (see attached M/W/EBE memo for additional information).
A breakdown of proposed funding for this project is as follows:
Item Amount
* 2012 CIP Fund (#415175) $487,713
* 2012 CIP Fund Reserves (#415175) $42,287
** Expenses / encumbrances to date -$141,809
Recommended Award -$47,500
Remaining Balance $340,691
* In addition to this project, this account is being used to fund a number of renovation
projects at the Civic Center including fire pump replacement, hallway ceiling/lighting
upgrades, heat pump replacements and exterior entry ADA renovations. Staff has
currently budgeted $200,000 of the available funding for washroom construction.
** Expenses / encumbrances to date include costs for the fire pump replacement
project, hallway ceiling / lighting upgrades, topographic survey updates and legal
advertisements.
The remaining balance of funds will be used for construction of this project, currently
planned for fall 2012, as well as completion of the other Civic Center projects noted
above.
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Attachments:
MWEBE Memo
Fee Proposal
Contract Agreement
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For City Council meeting of March 26, 2012 Item A3.5
Business of the City by Motion: 2012 CIPP Sewer Spot Lining
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Utilities Director
Lara Biggs, Superintendent – Construction & Field Services
Subject: Contract for 2012 CIPP Spot Lining (Bid No. 12-102)
Date: March 15, 2012
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract for
the 2012 CIPP Spot Line Sewer Rehabilitation (Bid No. 12-102) to CTR Systems, Inc.
(4350 DiPaolo Center #A, Glenview, IL) in the amount of $21,450.00.
Funding Source:
Funding for this work will be provided by the Sewer Fund, Account 7400.62461. This
sewer operations account has a budget of $215,000 specifically allocated for sewer
maintenance and repair activities.
Summary:
This contract involves the rehabilitation of 8 short segments of combined sewer main in
various locations around the City. The sewer main being rehabilitated totals 57 feet in
length and ranges in size from 8 inches to 15 inches in diameter. A location map
indicating where the work will take place is attached for your reference. The sewer
mains were identified as needing rehabilitation during the closed circuit TV inspection of
sewer mains under or adjacent to streets scheduled for resurfacing during the 2012
construction season. The sewer rehabilitation work is to be completed by May 31,
2012.
Bids for the subject project were opened and publicly read on Tuesday, March 13, 2012.
Two contractors submitted bids for this project.
Contractor Information:
Contractor Address
CTR Systems, Inc. 4350 DiPaolo Center #A, Glenview, IL
Infrastructure Technologies, Inc. 21040 Commerce Blvd, Rogers, MN
Memorandum
Page 90 of 430
The submitted bids can not be withdrawn or canceled for a period of sixty (60) calendar
days following the bid opening, or until May 12, 2012. The bids were reviewed by Lara
Biggs, Superintendent – Construction & Field Services. Attached is a bid tabulation
showing the bids received.
Contractor Bid Price
CTR Systems, Inc. $21,450.00
Infrastructure Technologies, Inc. $30,500.00
CTR Systems, Inc. has successfully completed similar projects for the City of Evanston.
The quality of their work has been good.
Attached is a memorandum from the City Manager’s office waiving the M/W/EBE
participation requirements for this project.
Attachments:
2012 CIPP Spot Lining Location Map
Bid Tabulation for Bid 12-102, 2012 CIPP Spot Line Sewer Rehabilitation
M.W/EBE Memorandum dated March 19, 2012
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800
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2800 3600230020002200130012001100700200400
1600
200
1000 380033001700900900200500
2000
1300
1600
2500
2400 370026002400210019001400100300100700
1400
1500
2200
100
1100
1700
2000 3200310021001800130014008006004007
2
1
4
8
6
53
Project Area
Main Road
Local Street
Railroad
Water
City Boundary
0 0.5 1 1.5 20.25
Miles
1:32,406
1 inch = 0.5 mile
City of Evanston
2012 CIPP Spot Lining
1/24/2012
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
2012_CIPPSewerSpotLining_BWltr.mxd
´
Page 92 of 430
No. Street Basin Up-MH Down-MHLocationPipe Dia. Quantity UnitsCTR SystemsInfrastructure Technologies1 EwingB04 2460 2454 199' to 208' S of MH 2460 10" 9 LF 2,450.00$ 3,785.00$ 2 EwingB04 2454 2450 108' to 121' S of MH 2454 12" 13 LF 3,750.00$ 4,925.00$ 3 ChurchB82 3685-2 3685-1 37' to 41' E of MH 3685-2 12" 4 LF 1,900.00$ 3,125.00$ 4 ChurchB82 3685-1 3670 9' to 13' E of MH 3685-1 12" 4 LF 1,900.00$ 3,125.00$ 5 ChurchB82 3489 3482 48' to 53' E of MH 3489 8" 5 LF 2,350.00$ 3,575.00$ 6 ChurchB82 5110 5105 83' to 92' E of MH 5110 12" 9 LF 3,750.00$ 4,775.00$ 7 Elmwood B81 1700 1600 273' to 282' N of MH 1700 15" 9 LF 3,450.00$ 4,145.00$ 8 Madison B81 8302 8300 199' to 203' W of MH 8302 9" 4 LF 1,900.00$ 3,045.00$ TOTAL BID PRICE21,450.00$ 30,500.00$ City of Evanston, IL2012 CIPP Spot Line Sewer Rehabilitation Contract A (Bid No. 12-102)Bid SummaryPage 93 of 430
Bid No. 12-102, 2012 CIPP Spot Lining, M/W/EBE Subcontracting Participation Waived
To: Dave Stoneback, Director of Utilities
From: Joseph McRae, Deputy City Manager
Subject: Bid No. 12-102, 2012 CIPP Spot Lining
Date: March 19, 2012
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City has established a 25% M/W/EBE
subcontracting participation goal for general contractors. Bid No. 12-102 for spot
lining work on sewer mains does not afford M/W/EBE subcontracting
opportunities. Therefore, a waiver is granted.
Cc: Marty Lyons, Assistant City Manager/CFO
Jewell Jackson, Manager of Purchasing & Contracts
Memorandum
Page 94 of 430
For City Council meeting of March 26, 2012 Item A3.6
Business of the City by Motion: Portable Motorola Radio Purchase
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Rich Eddington, Chief of Police
Perry Polinski, Communications Coordinator
Subject: Motorola Portable Radio Purchase (Bid 12-110)
Date: March 14, 2012
Recommended Action:
Staff from the Police Department recommends authorizing the City Manager to approve
the purchase of replacement portable radios from the low bidder; SAT Radio
Communications, Ltd. DBA Industrial Communications, 1019 East Euclid Ave., San
Antonio, TX 78212, for the base bid amount of $45,915.63.
Funding Source:
Funding will be provided by the Emergency Telephone System Furniture, Fixtures &
Equipment Account 5150.65625 with a budget of $40,000.00. $8,425.56 will be
provided by Parking Fund account 7005.64540.
Summary:
The Emergency Telephone System FY2012 Budget identifies funds for the replacement
of the remaining inventory of legacy Motorola Sabre, Visar, and HT1000 model portable
radios which service the Police Department, Fire & Life Safety Services, and Parking
Systems (12 portable radios plus accessories). These 18+ year old radios have
exceeded their useful life expectancy. However, they are now obsolete. In order to
comply with the FCC mandate that all UHF and Highband VHF (150 - 512 MHz)
equipment operate within 12.5 kHz channels by January 1, 2013, these radios must be
replaced as they are not narrowband capable. Narrowbanding of the entire public safety
radio infrastructure has been completed and this is the final step of a process, which
was begun in 2009.
Prior to construction of the existing 9-1-1 Center in 1994, the City had a conglomerate of
hardware. When a problem arose, it was difficult to pinpoint which vendor was
responsible for the correction. At the time, when the “new” 9-1-1 Center was being
designed, it was decided that Motorola would be the City’s vendor to avoid the
Memorandum
Page 95 of 430
aforementioned “serviceability” issues. Therefore, the radio equipment, consoles, and
portables were all purchased from and installed by Motorola. These older radios will be
replaced with Motorola HT1250 portable radios which staff has found will meet the
departments’ needs. The “HT series” radios are extremely versatile offering such
features as 128-channel capability (facilitating interoperability), LCD display, MDC 1200
signaling (caller ID) and Priority channel (similar to the XTS5000 portable radios that
replaced front-line Patrol Operations’ old Sabre radios several years ago). Additionally,
making frequency modifications as well as narrowbanding to comply with the FCC’s
mandate can easily be achieved by simply reprogramming each radio, a function that is
performed in-house.
Legislative History:
FY2012 Emergency Telephone System budget approved at the meeting of September
22, 2011.
Attachments
Bid Tab
M/W/EBE letter
Page 96 of 430
Page 97 of 430
Bid No. 12-110, Motorola Portable Radio Purchase, M/W/EBE Subcontracting Participation Waived
To: Dave Stoneback, Director of Utilities
From: Joseph McRae, Deputy City Manager
Subject: Bid No. 12-110, Motorola Portable Radio Purchase
Date: March 19, 2012
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City has established a 25% M/W/EBE
subcontracting participation goal for general contractors. Bid No. 12-110 for the
purchase of Motorola portable radios does not afford M/W/EBE subcontracting
opportunities. Therefore, a waiver is granted.
Cc: Marty Lyons, Assistant City Manager/CFO
Jewell Jackson, Manager of Purchasing & Contracts
Memorandum
Page 98 of 430
For City Council meeting of March 26, 2012 Item A3.7
Business of the City by Motion: Street Light Power Center Purchase
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Rajeev Dahal, Senior Traffic Engineer
Tom Twigg, Traffic Operations Manager
Subject: Sole Source Street Light Power Center Purchase
Date: March 20, 2012
Recommended Action:
Staff recommends City Council approval to purchase 50 street light power centers in the
amount of $196,400.00 from Excel Ltd. Inc. (888 E. Belvidere Road, Unit 405,
Grayslake, Illinois, 60030). Excel is the sole distributor/fabricator of street light power
centers on which the City has standardized.
Funding Source:
Funding for this project will come from the General Fund Reserve in the amount of
$196,400 of which $250,000 is earmarked for the purchase and replacement of 50
street light power centers.
Summary:
In 1981 the City began a five year replacement project to replace the City’s entire street
lighting system. The project consisted of replacement of the historical ornamental post
top Tallmadge street lights and replacement of the entire electrical system including all
the power centers. There are currently 109 street light power centers that control the
street lighting throughout the City. The power centers are between 25 and 30 years old
and have resulted in multiple outages. The age of these power centers has made them
difficult to repair. In 2007, in-house Public Works traffic operations personnel, with the
help of Excel Ltd. Inc., began an initial program to start replacing the power centers with
the worst maintenance records. In 2011, City Council approved the purchase of 26
power centers to continue the replacement process. To date, 28 power centers have
been replaced. Staff is requesting approval to purchase an additional 50 power centers
to continue the replacement program. 45 power centers will be replaced by a contractor
and 5 will be set aside as spares to replace as the need arises. Replacement priority
will be based on maintenance records, outages and complaints.
Memorandum
Page 99 of 430
Once the power centers have been received from Excel Ltd., the City will contract with
an outside electrical contractor to expedite the installation of 45 power centers. The
City is placing the order in advance to ensure the proper materials are procured and to
reduce the delivery time for the power centers.
Legislative Action:
City Council approved at its March 19, 2012 meeting an amendment to the 2012 Capital
Improvement Program to fund the acquisition and replacement of 50 power centers.
Attachments:
Excel Ltd. Inc. Quotation
List of Power Center Replacement Locations
Map
Page 100 of 430
888 East Belvidere Road, Unit 405
Grayslake, Illinois 60030
www.excelltdinc.com
Phone: 847.543.9138
Fax: 847.543.9230
QUOTATION
Project :
Location :
Date :
Quote No. :
Pay Item Description QTY. Unit Price Subtotal
Total :
Notes:Terms:JLM2006Page 101 of 430
2012 Proposed Power Center Replacement Locations
Location Ward Street Light Area
1.NS of Church W. of Judson 1 Sheridan (N), Lake (S),
Sheridan (E), Chicago (W)
2.SS Garrett W. of Sheridan 1 Sheridan – Chicago to Lincoln
3.NEC Sherman & Elgin 1/2/5 Elgin/Emerson – Orrington to Ridge
4.NS Dempster E. of Judson 1/3 Lake (N), Hamilton (S),
Lakefront (E), Hinman (W)
5.NS Simpson E. of Sherman 1/5 Noyes (N), Emerson (S),
Sheridan (E), Maple (W)
6.SS Noyes W. of Sherman 1/5 Noyes – Ridge to Sherman
7.ES Dodge S. of Lake 2 Dodge – Dempster to Church
8.SS Dempster W. of Hartrey 2
Dempster – W. Limits to Dodge,
Hartrey – Greenwood to Greenleaf,
Greenwood Hartrey to Dodge
9.WS Dewey S. of Lake 2 Lake – Dodge to Ashland
10.SS Lake E. of Fowler 2 Church (N), Dempster (S),
Dodge (E), McDaniel (W)
11.SS Main W. of Dodge 2/4/9 Main – Pitner to Florence,
Dodge – Main to Monroe
12.SS Lyons E. of Ashland 2/5 Foster (N), Church (S),
Asbury (E), Darrow (W)
13.ES Grey S. of Cleveland 2/9 Main (N), Oakton (S),
Dodge (E), Pitner (W)
14.NS Keeney E. of Forest 3 Kedzie (N), South (S),
Sheridan (E), Hinman (W)
15.SS Hamilton W. of Sheridan 3 Burnham (N), Hamilton (S),
Lakeshore (E), Forest (W)
16.NS Greenleaf E. of Chicago 3 Chicago – Lee to Hamilton
17.SS Greenleaf E. of Forest 3 Hamilton (N), Lee (S),
Lakeshore (E), Hinman (W)
18.SS Dempster E. of Chicago 3/4 Chicago – Hamilton to Greenwood,
Dempster – Hinman to Elmwood
19.ES Hinamn N. of Main 3/4 Main – Hinman to Sherman
20.SS South E. of Chicago 3/8 Chicago – Keeney to Mulford,
South – Chicago to Sheridan
21.SS Grove E. of Oak 4 Davis (N), Lake (S),
Elmwood (E), Ridge (W)
22.NS Lee E. of Maple 4 Greenleaf (N), Main (S),
Sherman (E), Ridge (W)
Page 102 of 430
2012 Proposed Power Center Replacement Locations
23.NS Greenwood E. of Maple 4 Lake (N), Dempster (S),
Sherman (E), Ridge (W)
24.WS Custer S. of Reba 4/9 Custer – Oakton to N. of Main
25.ES Asbury N. of Main 4/9 Asbury – Monroe to Greenleaf,
Main – Ashland to Ridge Ct.
26.SS Foster E. of Dewey 5 Foster – Dodge to Jackson,
Darrow – Foster to Church
27.NS Lyons E. of Lemar 5 Foster (N), Church (S),
Hartrey (E), McDaniel (W)
28.NS Foster E. of Ridge 5 Noyes (N), Emerson (S),
Sherman (E), Ridge (W)
29.NS of Simpson E. of Golf 6 Grant (N), Golf (S),
McDaniel (E), Central Park (W)
30.NS Colfax W. of Lawndale 6 Central (N), Simpson (S),
Central Park (E), Ridgeway (W)
31.ES Gross Point N. Of Thayer 6 Gross Point – Hartzell to N. City limit
32.NS Colfax E. of Prospect 6 Central (N), Hayes (S),
Hastings (E), Crawford (W)
33.NWC Crawford and Thayer 6 Crawford – Gross Point to Old Glenview
34.ES McDaniel N. of Elgin 6/7 McDaniel – Elgin to Colfax,
McCormick – Emerson North 200 ft.
35.SS Livingston W. of Green Bay 7 Green Bay – Isabella to Central
36.WS Hartrey N. of Payne 7 Grant (N), McCormick (S),
Prairie (E), McDaniel (W)
37.WS Ashland S. of Lincoln 7 Central (N), Colfax (S),
Asbury (E), Poplar (W)
38.NS Lincoln W. of Green Bay 7 Green Bay – Central to McCormick
39.SS Central W. of Jackson 7 Central – Broadway to Bryant
40.WS of Brown S. of Lincoln 7 Central (N), Grant (S),
Green Bay (E), Hartrey (W)
41.WS Sherman N. of Mulford 8 Oakton (N), Case (S),
Callan (E), Ridge (W)
42.Hartrey N. of Howard 8 Howard – Hartrey to W. City limit,
Hartrey – Howard to N. of Brummel
43.ES Ridge N. of Howard 8 Howard – W. of Ridge to Chicago,
Ridge – Howard to Mulford
44.WS Elmwood S. of Washington 9 Main (N), Monroe (S),
Custer (E), Ridge (W)
45.ES of Dodge S. of Oakton 8/9 Dodge – Mulford to Cleveland,
Oakton – Hartery to Florence
Page 103 of 430
Page 104 of 430
Page 105 of 430
For City Council meeting of March 26, 2012 Item A3.8
Business of the City by Motion: Contract Extension for Concrete Purchase
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
James Maiworm, Superintendent of Streets and Sanitation
Subject: Contract Extension for Concrete (Bid 12-33)
Date: March 26, 2012
Recommended Action:
Staff recommends City Council approval of a one year contract extension for the
purchase of 350 cubic yards of concrete at a cost of $101.00 per cubic yard, 200 cubic
yards of high early strength concrete at a cost of $121.00 per cubic yard, and 50 cubic
yards of flowable fill at a cost of $89.00 per cubic yard to Ozinga Ready Mix Concrete,
Inc. (2222 South Lumber Street, Chicago, IL) for a total of $64,000.
Funding Source:
Funding will be provided by the FY 2012 General Fund Street and Alley Account,
2670.65055 in the amount of $48,800 ($125,000 budgeted); the Water Fund Account
7115-65051 in the amount of $7,600 ($27,600 budgeted); and the Sewer Fund Account
7400-65051 in the amount of $7,600 ($27,600 budgeted).
Summary:
In May 2011, staff solicited bids for the purchase of concrete. The proposed contract
was for a one-year period with the right to extend the contract for up to four, one-year
periods. This is the first one-year contract extension.
Per the terms of the contract, staff has negotiated with Ozinga RMC, Inc. to establish
the purchase price based on the market conditions and other competitive bid pricing in
the area. Based on market conditions, no price increase will occur this year. Ozinga’s
Evanston plant has been the provider of concrete for Public Works in-house street and
sidewalk maintenance program for over ten years. The contract terms include a
provision in which the City can increase or decrease the quantities of concrete
purchased by 30%.
To ensure that the price quoted by Ozinga was competitive staff solicited quotes from
two additional vendors for 350 cubic yards of basic concrete and received verbal quotes
Memorandum
Page 106 of 430
Page 2 of 2
of $122 per cubic yard and $128 per cubic yard. Therefore staff recommends awarding
a one-year contract extension for concrete to Ozinga.
Page 107 of 430
For City Council meeting of March 26, 2012 Item A4
Resolution 20-R-12: Extension of License to Comcast
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Wally Bobkiewicz, City Manager
Joseph McRae, Deputy City Manager
Subject: Resolution 20-R-12 Authorizing Extension of a License to Comcast,
Allowing Maintenance of a Building and Fence in the Public Right-of-Way
Adjacent to 2101 Mulford Street and Park Land in James Park
Date: March 20, 2012
Recommended Action:
Staff recommends City Council approval of Resolution 20-R-12 which authorizes a four
month extension of license to Comcast for facilities in James Park, under existing terms
and conditions.
Funding Source:
The license currently provides the City $1,200.00 in revenue per month. This amount,
which is the monthly rent paid by Comcast to the City for use of the space, will remain
flat for the duration of the four month extension beginning retroactively on March 1,
2012 and ending on June 30, 2012.
Summary:
The City entered into a license agreement with MediaOne (Comcast now a successor
entity) in 1999 for use of property adjacent to 2101 Mulford Street for equipment
required for the distribution of communication services to customers. This agreement
has been renewed previously, but expired on February 28, 2012.
At the February 27, 2012 City Council meeting, staff provided an update on our efforts
to work with Comcast to implement provisions associated with the newly renewed Cable
Franchise Agreement. Staff was recently able to reach consensus with Comcast on key
provisions of these agreements to relocate the public-education-government (PEG)
“head end” equipment from the Evanston Community Media Center’s (ECMC) current
location on Hartrey to their new facilities in the City of Evanston Service Center by the
end of June 2012, pending any unforeseen circumstances.
Memorandum
Page 108 of 430
Page 2 of 2
During the four month extension, staff anticipates that Comcast will complete the
construction work necessary to relocate the head end equipment to the second floor
data room of the Service Center. This project is essential to the relocation of ECMC as
well. Also, staff will negotiate a long term license agreement pending the successful
completion of the head-end relocation project. Staff anticipates bringing the long term
license agreement to City Council for approval in June or July.
Attachment:
Resolution 20-R-12
Page 109 of 430
3/6/2012
2/22/2012
20-R-12
A RESOLUTION
Authorizing Extension of a License to Comcast,
Allowing Maintenance of a Building and Fence
in the Public Right-of-Way of Mulford Street
and Park Land in James Park
WHEREAS, Comcast (“Licensee”) is the franchised cable operator for the
City of Evanston, and is legally licensed to operate and locate facilities within the City
for the purpose of distributing communication signals to customers; and
WHEREAS, Licensee is required to maintain and upgrade the existing
cable network; and
WHEREAS, maintaining the existing facility located in James Park is
necessary for Licensee to satisfy its responsibilities per the franchise agreement; and
WHEREAS, pursuant to Resolutions 3-R-99 and 19-R-09, attached hereto
as Exhibit A and incorporated herein by reference, the City Council of the City of
Evanston approved and extended, respectively, a license agreement to permit
construction and maintenance of the aforesaid facility; and
WHEREAS, the City Council of the City of Evanston finds and determines
that the best interests of the City and its residents would be served by a short-term
renewal and extension of said license agreement,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and made a
part hereof.
Page 110 of 430
20-R-12
~2~
SECTION 2: The City Manager is hereby authorized to sign, and the City
Clerk hereby authorized and directed to attest, on behalf of the City of Evanston, a three
(3)-month Renewal and Extension of the License Agreement, attached hereto as Exhibit
B and incorporated herein by reference, by and between the City, as Licensor, and
Comcast, as Licensee, providing for maintenance of a building and fence on the public
right-of-way of Mulford Street and park land in James Park, in Evanston, Illinois.
SECTION 3: Pursuant to the Extension, the City, as Licensor, will be paid
by Comcast, as Licensee, one thousand, two hundred dollars ($1,200.00) per month,
with all other terms of the lease to remain the same as previously approved.
SECTION 4: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the Extension as he may determine to be in the
best interests of the City.
SECTION 5: That this Resolution 20-R-12 shall be in full force and effect
from and after the date of its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2012
Page 111 of 430
20-R-12
~3~
EXHIBIT A
Resolution 19-R-09
Page 112 of 430
417/2009
3/17/2009
19-R-09
A RESOLUTION
Authorizing Extension of a License to Comcast,
Allowing Maintenance of a Building and Fence
in the Public Right-of-Way of
Mulford Street and Park Land In .James Park
THAT PART OF THE MULFORD STREET RIGHT OF WAY
(HERETOFORE DEDICATED PER DOCUMENT NUMBER
22285598) TOGETHER WITH THAT PART OF A TRACT OF
LAND LYING NORTH OF THE NORTH LINE OF THE C. N. S.&
M. RAILWAY RIGHT OF WAY AND WEST OF AND ADJACENT
TO THE WEST LINE OF THE EAST 1/2 OF THE NORTHWEST
1/4 OF SECTION 25, TOWNSHIP 41 NORTH, RANGE 13, EAST
OF THE THIRD PRINCIPAL MERIDIAN, (SAID LINE ALSO BEING
THE WEST LINE OF SAID MULFORD STREET RIGHT OF WAY),
MORE PARTICULARLY DESCRIBED AS FOLLOWS:
Page 113 of 430
COMMENCING AT THAT POINT OF INTERSECTION OF THE
WEST LINE OF THE EAST 1/2 OF THE NORTHWEST 1/4 OF
SECTION 25 AND THE NORTH LINE OF SAID RAILWAY RIGHT
OF WAY, (SAID INTERSECTION ALSO BEING THE
SOUTHWEST CORNER OF SAID MULFORD STREET RIGHT OF
WAy); THENCE NORTH 89 DEGREES 56 MINUTES 26
SECONDS EAST, ALONG SAID SOUTH LINE OF MULFORD
STREET, 16.29 FEET; THENCE NORTH 01 DEGREES 06
MINUTES 19 SECONDS WEST, 5.00 FEET TO THE POINT OF
BEGINNING; THENCE CONTINUING NORTH 01 DEGREES 06
MINUTES 19 SECONDS WEST, ALONG THE WEST FACE OF
AN EXISTING CONCRETE WALK, 28.00 FEET TO A POINT ON
THE EXISTING BACK OF CURB; THENCE SOUTH 81 DEGREES
29 MINUTES 22 SECONDS WEST, ALONG SAID EXISTING
BACK OF CURB AND ITS WESTERLY EXTENSION THEREOF,
60.14 FEET; THENCE SOUTH 00 DEGREES 03 MINUTES 34
SECONDS EAST, 19.15 FEET TO A POINT 5.0 FEET NORTH OF
THE NORTH LINE OF SAID C. N. S.&M. RAILWAY RIGHT OF
WAY; THENCE NORTH 89 DEGREES 56 MINUTES 26
SECONDS EAST, ALONG A LINE 5.0 FEET NORTH OF AND
PARALLEL WITH THE NORTH LINE OF SAID RAILWAY RIGHT
OF WAY, 60.00 FEET TO THE POINT OF BEGINNING, ALL IN
COOK COUNTY, ILLINOIS;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
Page 114 of 430
1st year $1,000.00 per month
2nd year $1,100.00 per month
3rd year $1,200.00 per month
J II~' , 2009
Page 115 of 430
License Agreement by and between
the City of Evanston and Comcast
Page 116 of 430
Page 117 of 430
Page 118 of 430
Cenific:.r-e as K"pu of Rccords. Files an4 Seal.
STATEOFILLINOxsl
COUNTY OF COOK]u.
I,MARYE MORRIS, CityC1crkofthe CityofEVlU1Stonin the CountyofCo(,kand ~:tat'e
aforesaid~ and Kc:cpcr 01the Records,Filc:s and Seal of said.City.,do hereby certifY tl)'3 tat.~ :lchGtl
hereto is Cl true and QQt'3;'&r;t c.opy of l'llsolucion 3-R-99, a Resoluc:t.cn auchoriz::.n ~l:no
grane of a l~eetl.se to M_d1.aOne .!.llo~:l.ftg cso'l1Structiou of .a buL1Q:lL'\g and placelltl!:l ~c!!.
fa~ce in the.righ~-of-~ay of Mulford Stl;'ut:.and park laud ~D J~s Park -----7
/'
,/
dl of which sppeu-s from.the ~ords and files in my office.
;,
~IN ~TNESS WHER£OF71 haveh~m ~;C':my luand
:lOG affixed die cDrpap-re sc:d of the City c f EV'2.cm:otl
this 25t~,..ot.",H4r@. •. _19~L
••••.•• ') .•••.-'l'_~ •
I ."I.. .• :.1"ln ICl J.J.~.A
Page 119 of 430
. Jl.J'!-12-20elel 09:06
. ~c:lG:.I&.·'I.ttt9111 ,· •••(lI..,~ ••tfeli.
Authorizing the Grant of a Lif;ense tc)MediaOne
AUowing Construction of a Building
and Plat:;ement of :3 Fence in the Public Right..of.Way
of Mulford Street and Park Land in James Park
WHEREAS. MediaOne ("Licensee")is the franchised cable operator for trl~City
of Evanston and i$l~ally licensed to operate and locate faeilities for the pUrpOSI!l,f
WHEREAS,the proposed facllity in James Park is a mandatory campone1t of:."
THAT PART OF THe MULFORD STREET RIGHT OF WAY (HERETOFClFi E
DEDICATED PER DOCUMENT NUMBER 22285598)TOGETHER.WITH 1HAT
PAR.T OF A TRACT OF LAND LYING NORTH OF THE NORTH LINE OF 1HE
C.N.S &M RAILWAY RIGHT OF WAY AND WEST OF AND ADJACENT T)
THE WEST LINE OF THE.EAST %OF THE NORTH'NEST 1/4 OF SECl'\CIN
25. TOWNSHIP 41 NORTH.RANGE 131 EAST OF THE THIRD PRINCIF'A_
MERIDIANI (SAID LINE ALSO BEING THE WEST LINE OF SAID MULFOHO
STREET RIGHT OF WAY). MORE PARTICULARLY OESCRJBED AS
FOLLOWS:
COMMENCING AT THAT POINT OF INTERSECTION OF THE WEST UN ~ OF
THE EAST ~ OF THE NORTHWEST 114 OF SECTION 25 AND THE NC R TH
LINE OF SAtD RAILWAY RIGHT OF WAY. (SAID iNTERSECTION ALSC)
BI;ING THE SOUTHWEST COR~eR OF SAID MULFORD STREET RIGH'r OF
WAY); THENCE NORTH 69 DEGREES 56 MINUTES 26 secoNDS eA~;i •
1Page 120 of 430
. JIJN-12-2000 09: la6-..,.ac I 1-·''t'I es M.at1~o!;Im"'l"Il
CCl CHICRGO .c:I••••f -",,,,~""e•••.•.._ 1630716223<1 P.I!J~I/12...,.... , ~ """ " 1.___.
ALONG SAID SOUTH LINE OF MUl.FORD STREET, 16.29 FEeT;THEf'olCe
NORTH 01 DEGREeS 06 MINUTES 19 SECONDS WEST, 5.00 FEET TO THE
POINT OF BEGINNING: THENCE CONTINUING NORTH 01 DEGREES 013
MINUTES 19 secoNDS WEST. ALONG THE WEST FACE OF AN EXI~iT NG
CONCRETE WAL.K. 28.00 FEET TO A POINT ON THE exiSTING BACi((IF
CURB: THeNCE SOUTH 61 OEGREESS 29 MINUTES 22 SECONDS WEST,
ALONG SAID EXISTING BACK OF CURB AND ITS WEST5RL V EXTENS ON'
THEREOF, 60.14 FEET; THENCE SOUTH 00 DEGREes '03 MINUTES a4
SECONDS EAST, 19.15 FEET TO A POINT 5.0 FEET NORTH OF THE i~()RTH
UNE OF SAID C.N.S & M RAILWAY RIGHT OF WAY:THENCE NORTH a a
OEGREES 56 MINUTES 26 secoNDS EAST,ALONG A LINE 5.0 Fee,'
NORTH OF AND PARALLEL WJTHTHE NORTH liNe OF SAID RAILWJ~Y
RIGHT OF WAY, 60.00 FEET TO THE POINT OF BEGINNING, ALL IN eCIOK
COUNTY.~LLfNOIS
WHEReAS,the City Council of the City ofEvanstcn finds and determineH t 1at
:II.
the best interests of the City and its residen1s would be served by the granting 0 f cl
license to allow the aforesaid bUilding and fence,
Evanston,Cook County, Illinois:
SECTION 1: That the City Manager is hereby authorized and directed tc si!In,
and the City Cieri<hereby authorized and directed to attest on behalf of the City 01
Evanston, a License Agreement in substantial conformity with that attached hemtl ~as
Exhibit 1 and made a part hereof, between the City,.as Licenser, and MediaOne.
as Licensee, providing for construction of a building and placement of a fence c n the
public right-of-way of Mulford Street and Park Land in James Park,Evanston.IInr ois..
Page 121 of 430
the date of its passage and approval in tha man~Uired tly law.. y~~11 )}Lv!ti::~
,. .Mayor
~~ ,.r-'-tr;"¥~V'.1t6Nw
, i~C'erk
Adopted:j 1tev41-'2-
Page 122 of 430
purpose than that ~pec:ified hereIn, then the City may. a1its option, immediatel:f l evo":~
this License:
1', That the .L.icense is for the exclusive purpose of allowing the ccm;tr uctiCfl
of a building and fence on the public right~of~wayat Mulford street and James Pi!rk,
2. That Licensee agrees to obtain any applicable permits required by the
Evanstorl City Code, to construct, install and maintain said bUilding and fenc:e.
3. That. as a material consideration to the City for entering into this _il:ens,;:
and without which the city would nat enter into same,Licensee agrees to indel""ify
and save and hold harmless the City,its successors and 8S$igrtS.from all Jjabilrt~·lbr
4!
Page 123 of 430
. . J1JN-:-12-20013 09:07
~aci 1r~laS ~anagemen~. eel CHICAGOo-rt -.-0-....0.•.•.••
~ppear. defend ;and pay all charges of attorneys and all costs and other e~per;SI~s
additional insured and will give the City thirty days' notice of cancellation.Lice n:;ee will
;
keep said insurant:: in effect throughout the term of this License.
S. Thatthis license is not assignable or othelWise transferable by l.ie en~me.
The CITY OF EVANSTON expressly reserves the right to revoke this liCE 'nse
upon thirty (30) days' written notice if it is determined in the best interest of the C,ity to
do so. In suet'! event. Licensee shall have no recourse agains1 the city.and. ~:d ireetEld
by the City,Licensee shall prolTl?tly remove the lighting unit and promptly resb)('\~to its
original condition, in compliance with applicable regulations,any city-owned areel
exposed by removal of the lighting unit.
Page 124 of 430
JUN-12-2ee0 09:07
.. r at;;I ~., 'T 1!:I':o 1'<lliel\olt:lHI~" \
IN WITNESS WHEREOF, this License is executed this.2!!2 day of .J:.~rL__,
Page 125 of 430
nJN-12-200~ 09:a7
:' t-a'::l !-I'Tle~ManagE!rnen~
eel CHICAGOe"'''-'''--rg-g"," •••~
---------------------------------'----~r
EXHIBIT "A-·
LICENSE AGREEMeNT
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WITH TliAT PAATOF A mcroF LA..'\tI)I.Y~G NORnI OF1'HENORnl LlNE OF THE CS.S &:M Jt-\ILW.\Y .R1Glt:C fWA'" Al''D'WCS
OF AND ADJACENT TO THE WES1'UNE OF"M EAST I~ OF THE ~ORmWES1'1/4 OF SEmON 25.TO~SHIP 41 Nt ant.RA."'GE lJ.
EAST Of THE THIRD PRINctP'At MERlDlAN.tSAlO lr.Ir'E ALSO BE~G lHE WEST LF.\."EOF SAID Mllt.rORD sms'iIi lCiHT CiF W.o\yt
~ORE PARTICULARLY DESCRSSO AS FOLLOWS ~
COMMEl'tClNG ATTfiE rQrNT OF f.N1'ERSR·TION OF THE WEST UNS ot:Tli! EAST //2 OfTH'E NORnrwEST 1/4C F :;ECTrl)~25 .~"D,irts NOa-ffi UNE OF SAID RAILwAY RlGHTOFWAY.(SAID 1NTERSECI70N ALSO BErNCi nm SOtJ'IHWEST CORlIE:t OF SIJD
Mlt.FOR.D smn lUOJrT OFWAY)~ me1"CE NORTH 89 DEGREES 56 MIN'lJ1ES 26 SECOMtlS EAST.ALONG SA.tO !rO'.iH U~OF
),ftrtFOROSnEE.T.Itl.29 fESTj THENCE NORTH 01 DEGREES 06 MIl\<1i1ES (9 SECONOS WESf.S.OO FEET TO lREiOl ~OF ~EGD;'NINt
THENCE CONTINfJING ~ORTH 01 DEGREES 06 MINUTES 19 SECONDS WEST. ALONG THE WEST FAa OF AN EXl~ Tt tiG CONCRETE
WALK. 2B.00FEEf TO A.POM ON nm &XlS11NGBACK Of CtJRB; TIiENCE SOUTH Bl bEGmS ~MINlIl'ES 11 SHe )SDS W'EST.ALO
SAID EXISTING BACK Or C1Jll.5 ~p ITS WES!ERJ..Y EX!ENSto~1HEREOF.60.14 FEET:1liENC£SOUTH 00 DEGl:El :s 03 }IlNllttS
34 SECONDS EAST.HU S FEEl TO A porm 5.0 FEET NORnI OF TIlE NORTH LINE OF S,&JD C.N.S &:M RAILWAY a'GJ rr Of WAY;
1HENCE NORiH 89 DEGREEES 55 MIN'tTltS 26 SECONDS EAST,ALONG A lINE 5.0 FEET NORTH OF AND PAAAU.:r.wrrn'me NORl1
LINE OF SAID RAlL WAY RIGHT OF WA Y. 60.00 Fttr to THE POt'lT OF BEGINNiNG. AU IN COOK COUNTY.ILIJlI on.
'*ltST UlIIlt Qr M ~'/2.gF 1••£--l
1II~~lWC$T , /-1$oSl:;7l01Ol t$·"'-!,3 r----ltllll11 Ct'WUl1'Ol'C S~~ET qJQfT (I'WiA'"
I
MULFORO STReET
(HERl::tOFo~e:DEDICATED)
~~ UN!': Ol" •••IIJ'Q~O nll£CT ~:lH1 OF"••
lII12l1'r01UtolE or (lJoI.S ••• ••1tAI~_ - --
CfTY O~EVANSTON
ENGfNEERING OIVISJONM;lrcl,q.1 QQQ
Page 126 of 430
20-R-12
~4~
EXHIBIT B
License Extension
Page 127 of 430
LICENSE RENEWAL AND EXTENSION
THIS LICENSE RENEWAL AND EXTENSION entered into this ___ day of ________,
2012, by and between the City of Evanston, Illinois (“Landlord”) and Comcast of Illinois IV,
Inc., successor-in-interest to MediaOne Acquisitions of Northern Illinois, Inc. (“Tenant”).
WHEREAS, Tenant is tenant and Landlord is landlord under a certain License Agreement
originally between MediaOne and the City of Evanston dated March 23, 1999 respecting certain
real property located at 2101 Mulford Street, Evanston, Illinois; and
WHEREAS, the License was extended through February 28, 2012; and
WHEREAS, both parties wish to renew the License and extend the term to May 31 June
30, 2012.
NOW, THEREFORE, for good and valuable consideration the receipt and sufficiency of
which are hereby acknowledged, Landlord and Tenant hereby agree as follows:
1. The License is hereby renewed, retroactively, as of February 29, 2012, and the
Term of the License is hereby extended through and including May 31 June 30,
2012.
2. The monthly rent for the renewal term will be $1,200.00 per month, due on the 1st
day of every month.
3. All notices or demands required or permitted to be given or served pursuant to this
License Amendment shall be deemed to have been given or served only if in
writing forwarded by (a) hand delivery, (b) certified mail, postage prepaid, or (c)
overnight courier, and addressed as follows:
To Landlord: City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
ATTN: City Manager
To Tenant: Comcast of Illinois IV, Inc.
1500 McConnor Parkway
Schaumburg, IL 60173
ATTN: Director of Facilities and Real Estate
With a copy to: Comcast Cable Communications, LLC
One Comcast Center
1701 John F. Kennedy Boulevard
Philadelphia, PA 19103-2838
ATTN: General Counsel
Page 128 of 430
2
4. All other terms and conditions of the License shall remain in full force and effect.
IN WITNESS WHEREOF, the Landlord and Tenant have caused this Amendment to
License to be duly executed as of the date first written above.
City of Evanston
By: _______________________________
Name: Wally Bobkiewicz
Title: City Manager
Comcast of Illinois IV, Inc.
By: _____________________________
Name:
Title:
Page 129 of 430
1
For City Council meeting of March 26, 2012 Item A5
Business of the City by Motion: Electrical Aggregation
For Action
To: Honorable Mayor and Members of the City Council
From: Catherine Hurley, Sustainable Programs Coordinator
Dave Stoneback, Director of Utilities
Subject: Community Choice Electricity Aggregation – Update on Referendum, RFP
for Indicative Pricing and Qualifications and Next Steps
Date: March 21, 2012
Recommended Action:
Staff recommends approval to proceed with the implementation of a Community Choice
Electricity Aggregation program in Evanston in accordance with Public Act 96-0176 and
the proposed approach outlined at the November 29, 2011 City Council meeting and
memo dated February 10, 2012.
Overview:
On Monday, March 20, 2012 the voters of Evanston passed a binding referendum for
Community Choice Electricity Aggregation (CCA) which authorizes the City of Evanston
to negotiate electricity supply on behalf of residential and small commercial retail
customers who have not opted out of such a program. As presented at the November
29, 2011 City Council meeting, the next step to implement a CCA program is to conduct
a competitive process to select an Alternate Retail Electric Supplier (ARES) to provide
electric supply to the eligible customers in Evanston. The competitive process includes
pre-qualifying ARESs who are licensed by the Illinois Commerce Commission and
registered by ComEd to provide electric supply in Illinois based on information obtained
in the Indicative Pricing Proposals and then obtaining Actionable Pricing Proposals from
the pre-qualified ARES.
As discussed in the memo dated February 10, 2012, staff released a request for
indicative pricing and company qualifications for Municipal Aggregation of Electric
Supply for Residential and Small Commercial Retail Customers on Monday, February
13, 2012. The original schedule was modified to allow the City to request firm bids from
the ARES in early April should the referendum pass. This timing allows the City to lock
in an energy supply rate when energy prices are typically at a low point in March and
April and for customers to take advantage of the new supply rate during high summer
electricity usage.
Memorandum
Page 130 of 430
2
Indicative Pricing and Qualification Results:
Four responses to the request for indicative pricing and company qualifications were
received on March 2, 2012 in response to RFP 12-105 as listed below:
Supplier Address
Constellation NewEnergy, Inc. 550 W. Washington Blvd., Suite 300 Chicago, IL
60661
FirstEnergy Solutions 341 White Pond Drive, Akron OH 44320
Integrys Energy Services, Inc. 1716 Lawrence Dr., De Pere WI 54115
MC Squared Energy Services, LLC 10 South Riverside, Suite 1800, Chicago, IL
60606
The following individuals were part of the committee that reviewed the responses and
helped to prepare the recommendations to the City Council:
• Richard Lanyon, Utilities Commission Chair
• Mike Smith, Utilities Commission Member / former Chair
• Joel Freeman, Citizen volunteer and former Utilities Commission Chair
• Jonathan Nieuwsma, Citizen volunteer, Citizens’ for a Greener Evanston
member
• Catherine Hurley, Sustainable Programs Coordinator
• David Stoneback, Director, Utilities Department
• Jewell Jackson, Manager, Purchasing and Contracts
The responses were evaluated based on criteria set forth in the RFP and are
summarized in Exhibit 1. The criteria are consistent with the criteria staff used in the
procurement of electricity supply for 23 City buildings in May of 2011. The criteria and
corresponding point value is provided below:
• Qualifications of the Supplier to conduct a municipal aggregation program based
on references, past experience, financial information and litigation information. –
40 points
• Energy supply rate and power mix. – 10 points
• Willingness of Supplier to execute the proposed Master Agreement to Provide
Services to an Aggregated Group. – 30 points
• Completeness of Proposal. – 10 points
• Proposed aggregation implementation plan. – 5 points
• Quality of customer service procedures and resources – 5 points
A minimum score of 70 points is required to be considered responsive and qualified
under this process. Based on the committee’s evaluation, Constellation NewEnergy,
First Energy, and MC Squared Energy Services were determined to be responsive and
Page 131 of 430
3
qualified. Integrys provided a large quantity of proposed changes and exceptions to our
proposed Master Agreement and were awarded no points for willingness to execute the
proposed Agreement. As a result, they are found not responsive and qualified under
this process and will not be invited to submit actionable prices in the next phase of the
process.
Cost Analysis:
The City requested indicative pricing to supply energy for three different terms (12, 24,
and 36 months) and five different fixed prices: one where the renewable energy
component would be six percent (6%)1, in accordance with Illinois Renewable Energy
Portfolio Standard (IRPS) Illinois Public Act 095-1027, and the four prices based on the
renewable energy component being twenty-five percent (25%), fifty percent (50%),
seventy-five percent (75%) and one hundred percent (100%). Staff requested a large
number of pricing options to understand the incremental cost of various contract terms
and renewable energy options with the goal of narrowing down the number of options
requested for actionable pricing.
Due to the volatile pricing of electricity, which changes hour by hour, suppliers will not
hold purchase prices for more than 24 hours without a considerable risk factor markup.
In addition, the ARESs estimated the energy usage and profile for eligible customers
based on typical ComEd customers and Evanston’s population. As a result, the pricing
provided in these responses are only indicative since the City is not entering into an
agreement based on these prices. Staff also understands that there may be upcoming
changes in the way small commercial retail customers are defined and the pool of
eligible small businesses in Evanston may change between now and when the City
goes out for actionable prices. For these reasons, staff believes that the actionable
pricing the city will receive may be substantially higher and at this point the indicative
prices should be evaluated to understand the variety of term and energy mix options
only.
A summary of the average prices is provided in Tables 1, 2 and 3. Average prices are
presented across all contract terms and energy mix options. In addition, staff has
calculated the average price differential between the contract terms and the energy mix
options.
Table 1 – Summary of Average Prices
Energy Mix
Contract Term
12 month 24 month 36 month
Average Price $ per kWh
IL RPS Compliant (6%) $0.04410 $ 0.04711 $0.05297
25% Renewable Energy $0.04443 $ 0.04750 $0.05340
50% Renewable Energy $0.04481 $ 0.04789 $0.05384
75% Renewable Energy $0.04514 $ 0.04831 $0.05433
100% Renewable Energy $0.04549 $ 0.04870 $0.05477
1 Renewable energy percentage good thru May 31, 2012 at which the percentage will increase to seven percent (7%) according to
the Illinois Renewable Energy Portfolio Standard, Illinois Public Act 095-1027.
Page 132 of 430
4
Note: The current ComEd price to compare is $0.07733 per kWh.
Table 2 – Summary of Average Price Differential: Price Terms
Contract Term Option % Difference
12 to 24 month 7%
12 to 36 month 20%
Table 3 – Summary of Average Price Differential: Energy Mix
Renewable Energy
Option
% Difference from IL RPS
Compliant (7%)
25% 0.80%
50% 1.64%
75% 2.49%
100% 3.31%
All of the proposers provided the lowest indicative fixed price based on the 12-month
term and with the 6% renewable energy component. The average low price is $0.04410
as shown in Table 1.
Recommendations – Contract Term:
The difference in average price between the three contract terms is provided in Table 2.
The review committee recommends that the Council consider awarding a 24-month
term rather than a 12-month term if the increased cost between the 12-month and the
24-month fixed kWh price is less than 10%. The incremental cost for the 24-month fixed
kWh price is 7% above the 12-month price where as the incremental cost for the 36-
month fixed kWh price is 20% greater. The increased difference in the fixed kWh price
for the 36-month term reflects the greater uncertainty in the electricity prices over the
next 36 months. The committee recommends that actionable pricing proposals include
all three pricing options to verify the percent differences are similar when the city goes
to select a supplier.
Recommendations – Energy Mix:
Table 3 provides a summary of the average incremental cost for renewable energy
options above the IRPS requirement, which range from 0.80% to 3.31%. Staff
estimates that a 75% renewable energy option would meet the city’s goal of reducing
greenhouse gas emissions by 13% by the end of 2012 as established in the Evanston
Climate Action Plan. This would be a very cost effective way to meet the City’s
greenhouse gas emissions reduction goal. The committee therefore recommends
selecting a minimum of 75% renewable energy option. In addition, the committee
recommends selecting the 100% renewable energy option if the price difference
between the 75% and 100% renewable energy options is less than $0.001. This
equates to $9 annually or less than $1 per month for the average single family home
with a typical annual use of 9,000 kWh.
Page 133 of 430
5
Table 4 below shows the impact of potential cost savings realized on the supply side of
a customer’s bill by a typical, single family home which uses 9,000 kWh on an annual
basis.
Table 4 – Summary of Average Cost Savings
Price $ per
kWh
Estimated
Annual
Supply Cost
Year 1 Savings
from ComEd
Price
ComEd Supply - Price to Compare $0.07733 $ 696
IL RPS Compliant $0.04410 $ 397 $ 299
75% Renewable Energy $0.04514 $ 406 $ 290
100% Renewable Energy $0.04549 $ 409 $ 287
Next Steps:
The next step in the CCA program is to develop the Plan of Operation and Governance
(Aggregation Plan) which is required by Law and acts as a guiding document for the
City and the ARESs. The Aggregation Plan will include cost savings goals, options for
green energy and contract duration. The law also requires that the City hold at least
two public hearings to solicit input on the Aggregation Plan.
Staff has developed a draft Aggregation Plan and is prepared to hold two public
hearings as required by law. The first will be on Tuesday, April 3rd at 7:00 pm in Room
2200 at the Lorraine H. Morton Civic Center and the second will be on Wednesday,
April 4th at 7:00 pm in the Linden Room at the Levy Center. Input on the Aggregation
Plan will be summarized and a final Aggregation Plan presented to City Council on April
10th for approval via ordinance. Staff plans to issue the RFP for actionable pricing and
the Aggregation Plan to the pre-qualified ARES following the adoption of the
Aggregation plan on April 10th.
At the City Council meeting on April 10th, staff will also present a recommendation to the
City Council authorizing the City Manager to negotiate and execute an agreement with
the prequalified ARES that submits the most favorable pricing based on the
recommendations provided in this memo. This authorization will allow the city to lock in
an electric supply rate on the most favorable day based on the guidelines established
by the Council. A revised schedule of the next steps is provided below.
April 3-4 Public hearings to obtain feedback and refine Plan of Operation
and Governance
April 10 Council Approval of Plan of Operation and Governance
Adopt resolution authorizing City Manager to execute agreement
with selected ARES
April 11 - 20 Seek proposals from pre-qualified ARES and award to lowest
responsive and responsible bidder
April - May Inform residential and small commercial retail customers of their
Page 134 of 430
6
right to opt-out of the aggregation program without penalty
May - June Work with ComEd and ARES to transfer the participating
accounts
July Electric service begins under the newly negotiated rates
Attachments:
Exhibit 1 – Evaluation of RFP 12-105 Responses
Page 135 of 430
FirmQualifications - References 10 ptsQualifications - Past Experience10 ptsQualifications - Financial Info 10 ptsQualifications - Litgation Info 10 ptsRate & Power Mix10 ptsWillingness to Execute Agree 30 ptsCompleteness of Proposal 10 ptsImplementation Plan 5 ptsCustomer Service 5 ptsTotal Score 100 ptsConstellation NewEnergy Inc.104101091594576First Energy Solutions810101061575576Integrys Energy Services, Inc.10810107085563MC Squared Energy Services, LLC1061010103095595EXHIBIT 1Indicative Pricing for Municipal Aggregation of Electic Supply RFP 12-105RFP Evaluation SummaryPage 136 of 430
For City Council meeting of March 26, 2012 Item A6
Business of the City by Motion: 2012 Special Events Calendar
For Action
To: Honorable Mayor and Members of the City Council
From: Douglas J. Gaynor, Director, Parks, Recreation and Community Services
Subject: 2012 Special Events Calendar
Date: March 20, 2012
Recommended Action:
Staff recommends City Council approval of the 2012 calendar of special events,
contingent upon compliance of all requirements as set forth by the Special Event Policy
& Guidelines, with the exception of 5 proposed events:
July 15 Grand Prix Bike Race
August 4 Mini Maker Fair
August 6 Jamaica 50th Independence
October 14 North Shore Crop Hunger Walk
November 22 Evanston Flying Turkey 5K Run/Walk
This year’s calendar of events includes 10 new proposed events; three of which involve
use of the lakefront path for a run or walk and exceed the limited number of 12 events.
These three events were considered to have minimal impact and were approved by the
Human Services Committee to proceed with the special event application process for
consideration.
Funding Source:
Costs for City services provided for events require a 100% reimbursement from the
sponsoring organization or event coordinator. These fees are waived for City events
and City co-sponsored events. Currently the City co-sponsors the Fourth of July
Parade/Fireworks.
Summary:
City Administration appointed a Special Events Committee comprised of staff from each
department to review, evaluate and monitor all special event requests in order to ensure
the coordination and compliance of the conditions and requirements set forth in
approving the events. The committee established a special event permit application
process and procedure that was approved by City Council on June 9, 2003.
Memorandum
Page 137 of 430
Non-lakefront events with over 250 attendees or requiring a street closure are
presented to the Administration and Public Works Committee for recommendation of
approval.
Non-lakefront park events of 250 participants or more; and lakefront events of 100
participants or more, is forwarded to the Human Services Committee for
recommendation of approval.
This year the application process for Human Services Committee approval was delayed
a bit due to discussions at their meetings regarding special event policy criteria for
events on the lakefront. Therefore the 2012 proposed events at the Lakefront and in
City parks are being forwarded to the Administration and Public Works Committee for
consideration of approval.
1) Events Requiring Administration and Public Works Committee Approval
a) Annual events with no changes from prior years
Events held on City sidewalks/streets: Ricky Byrdsong Race, 4th of July Parade,
YEA Festival, Custer’s Last Stand, Fountain Square Arts Festival, Northwestern
Homecoming Parade, Taste of Armenia Street Fair, Family Focus Gospel Fest,
Great Evanston Bicycle Chase (formerly known as Grand Prix Bike Race),
Neighborhood Way of the Cross, Super Summer Sale, Chicago/Dempster
Summer Sale, Central St. Summer Sale, Northwestern Commencement, McGaw
YMCA Triathlon, Cubmobile (formerly known as Soap Box Derby), Peaceable
Cities Walk and Talk, Food Truck Event and Bike the Ridge.
b) New events
• NU’s Big Ten Men’s Tennis Championship, 8am – 7pm, April 26-29
This is a Tennis Championship at NU's Vandy Christie Tennis Center, 2310
Sheridan, where they are requesting to block Dartmouth Place, between
Sheridan and the first alley to allow for tent set up and free access between
tennis courts. Permit approval for installation of a tennis scoreboard is
pending with the City.
• NU’s Run for Walk in memory of Randy Walker, 7am – 11am on Sun, July 29
This event will start and finish at Ryan Field. They are requesting closure of
Jackson, between Lincoln and Central; and Lincoln between Jackson and
Sheridan. Participants will run east on Lincoln onto NU campus; turn around
at the most southern point of the lakefill; and head back to Ryan Field going
west on Lincoln.
2) Events Requiring Human Services Committee Approval
a) Annual events with no changes from prior years
Non-lakefront Park Events: Evanston Garden Fair, Backyard Botanic Plant Sale,
Haitian Picnic, Strut for Strays, Evanston Day Nursery Walk, Green Living
Page 138 of 430
Festival, Starlight Concert Series, Custer Fair, Community Picnic, Holiday Tree
Lighting, Menorah Lighting, Kwanzaa Lighting, Veterans Day and Memorial Day.
Lakefront Park Events (12 events 20 days): Starlight Concert Series, Movies in
the Park, Ethnic Arts Festival, Lakeshore Arts Festival, Rotary International
Picnic, YMCA Campout, Duck Pluck, 4th of July Fireworks, Ricky Byrdsong 5K
Race, Nichols School Walk-a-thon and North Shore Century Bike Ride.
b) New events
Non-Lakefront Park Events:
• Lymphoma Awareness walk, 9:30am – 12pm on Sat, June 23
This is a walk along the McCormick path from Oakton St to the Ecology Center.
This event is pending approval from Skokie for the portion of the walk from
Oakton St. to Emerson St.
• Ride for AIDS Chicago, Saturday, July 14- 15
This bike ride event will be staged at Chandler-Newberger. Participants will ride
north on Ridge Ave, out of Evanston to Wisconsin and back to Chandler. Staff
will work with the event coordinator regarding overnight parking for the
participants.
Lakefront Park Events (3 events 3 days):
• Rotary’s Race to the Finish, 8am – 7pm on Sunday, April 15
This event will start and finish on Northwestern campus. Participants will run
along Sheridan Rd and the lakefront path. Race to the Finish use to be an annual
event but was discontinued several years ago.
• Walk/Run for Education, 8am – 12pm on Sunday, June 3
This event will be staged in Centennial Park. Participants will walk along
Sheridan Rd and the lakefront path and back. The coordinator has been advised
that the route cannot continue past Lee St.
• Evanston ½ Marathon, 7am – 11am on Sunday, July 22
This event will start and finish on Northwestern campus. Participants will walk
along Sheridan Rd and the lakefront path and back. The coordinator has been
advised that the route cannot continue past Lee St.
3) Events on hold for further consideration by the Special Events
Committee
The Special Events Committee requires further discussion with these applicants in
order to determine if the City can accommodate their request and provide them with
a cost estimate for any City services required for their event. Staff will provide a
recommendation for these events at a later date.
• North Shore Crop Hunger Walk, 1pm – 4pm on Sunday, October 14 (new)
The coordinator is proposing a route on several City sidewalks and along the
Page 139 of 430
lakefront. They are also requesting closure of Benson between Church Street
and Clark Street.
• Evanston Flying Turkey 5k Run/Walk, 7am – 12pm on Thursday, November 22
This event is staged in Centennial Park. Participants run on Sheridan Rd,
Northwestern Campus and the lakefront path. This year the coordinator is
requesting closure of Sheridan Rd. from Clark to Lincoln.
• Evanston Mini Maker Fair, Aug 4-5 (new)
This is an all-electric racing event where teams convert children’s toy ride-in cars
for use by adult drivers and race them. The event will take place in NU’s parking
lot at University Place and Oak Ave (lot where the downtown farmers market is
held). They are requesting closure of Oak Ave. between University and Emerson;
and University between East Railroad Ave. and the parking garage street. The
special events committee will work closely with the coordinator as they determine
the scope of the event regarding stages, tents, electricity and other event
logistics.
• Jamaica 50th Independence 10:30am on Monday, August 6 (new)
The Evanston Cricket and Social Club is requesting to hold a festival in James
Park. The application was not received until March 16 and has not been
reviewed by the committee.
4) Event not approved by the Special Events Committee
• Grand Prix Bike Race, Sunday, July 15
We received two applications for a bike race in downtown Evanston. One
application is from a local promoter and one is not. Staff recommends not
moving forward with the application from this non-local promoter.
In addition, the City will have several capital improvement projects taking place this
year in various Evanston locations; some of which may affect proposed events. The
Public Works staff is aware of the 2012 events dates and will try, whenever possible,
to avoid construction on event dates. However this may not be possible in every
case. The special events committee will work closely with the Public Works staff to
update event coordinators on construction project timelines to minimize conflicts as
much as possible and so they can plan accordingly in case their event needs to be
modified.
Staff will be responsible for ensuring that all of the necessary information is
submitted and requirements are met before event coordinators can receive a special
event permit for their event. It is still a policy of the City to limit the number of special
events at the lakefront to 12 events per year.
-------------------------------------------------------------------------------------
Attachments:
Spreadsheet of 2012 special events and other activities taking place in the city
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Spreadsheet of Lakefront events separated for quick reference
Permit applications for the 7 new events recommended for approval
Special Event Permit Policy & Instructions
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For City Council meeting of March 26, 2012 Item A7
Ordinance 11-O-12: Board of Local Improvements Alley Paving Improvements
For Introduction
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Sat Nagar, Senior Engineer
Subject: Ordinance 11-O-12 Amending Title 7, Chapter 15 “Board of Local
Improvements” to Enact a New Section for Alley Paving Improvements
Date: March 20, 2012
Recommended Action:
Staff recommends the adoption of the proposed ordinance 11-O-12 by which the City
Council would amend Title 7, Chapter 15 of the City Code to enact a new section for
alley paving improvements.
Funding Source:
N/A
Summary:
The Board of Local Improvement developed the attached ordinance to incorporate the
alley paving improvement program into the City Code. The current program whereby
residents pay 50% via special assessment and the City pays 50% to pave unimproved
alleys was established by City policy.
The proposed ordinance requires that at least 51% of the owners of property that abuts
any unimproved alley petition the City for the construction of either an impermeable
concrete pavement alley with related storm sewers or a permeable pavement alley. If at
least 51% of the adjacent residents select the construction of a permeable alley the cost
of construction will be at least 20% higher than the construction of the traditional
impermeable alley with sewers. Staff presented several cost sharing options to the
Administration and Public Works Committee on March 19, 2012 and the Committee
selected the 50-50 funding split for the construction of both alley types. The proposed
ordinance 11-O-12 was revised to reflect the Committee’s direction. Staff recommends
approval of proposed ordinance 11-O-12.
Attachment:
Ordinance 11-O-12
Memorandum
Page 199 of 430
3/20/2012
1/23/2012
11-O-12
AN ORDINANCE
Amending Title 7, Chapter 15 “Board of Local Improvements” by
Enacting a New Section for Alley Paving Improvements
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Title 7, Chapter 15 of the Evanston City Code of 1979,
as amended, “Board of Local Improvements”, is hereby further amended by enacting a
new Section 7, "Alley Paving Improvements", to read as follows:
7-15-7: ALLEY PAVING IMPROVEMENTS
(A) Impermeable alley: The owners of at least 51 percent (51%) of the property abutting
any unimproved alley or portion thereof, may petition the City for the construction of an
impermeable concrete pavement and related storm sewer and drainage improvements
for the alley thereon. This type of alley is automatically selected, unless the owners
specifically request the installation of permeable pavement. Such petition shall be filed
with the City Manager or his/her designee. When the Board of Local Improvements
receives a petition to pave an alley within the City, the Board of Local Improvements will
follow the special assessment procedure established in the Illinois Municipal Code, 65
ILCS 5/9-3-1/et seq. for the petition to pave the alley.
If the Impermeable alley paving improvement is confirmed by the Cook County Circuit
Court in accordance with the state statute, the City will pay fifty percent (50%) of the
project cost with the property owners paying the remaining fifty percent (50%) annually
over a 10-year period.
(B) Permeable alley: The owners of at least 51% of the property abutting any
unimproved alley or portion thereof, may opt to petition the City for the construction of
permeable pavement for the alley thereon (“Green Alley”). The Green Alley petition
shall be filed with the City Manager or his/her designee. When the Board of Local
Improvements receives the Green Alley petition to pave an alley within the City, the
Board of Local Improvements will follow the special assessment procedure established
in the Illinois Municipal Code, 65 ILCS 5/9-3-1/et seq. for the petition to pave the alley.
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11-O-12
~2~
If the Green Alley paving improvement is confirmed by the Cook County Circuit Court in
accordance with state statute, the City will pay fifty forty percent (5040%) of the project
cost with the property owners paying the remaining fifty sixty percent (5060%) annually
over a 10-year period.
(C) The assessment cost attributable to each property owner is based on the unit cost
method, unless a more equitable alternative method is appropriate and approved by the
Board of Local Improvements and approved by a majority (at least 51%) of the property
owners abutting the subject alley.
(D) The Board of Local Improvements may initiate alley paving improvement projects
within the City. The acceptance of a petition by the Board of Local Improvements is
also conditioned on the soil conditions of the subject alley.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid application of this
Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
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11-O-12
~3~
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, City Attorney
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For City Council meeting of March 26, 2012 Item A8
Ordinance 24-O-12: Special Assessment No. 1508 for Alley Paving
For Introduction
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Sat Nagar, P.E., Senior Engineer, Engineering Division
Subject: Ordinance 24-O-12 Special Assessment 1508
Alley Paving Project – North of Brummel Street, East of Richmond Avenue
Date: March 16, 2012
Recommended Action:
Staff recommends approval of the proposed Ordinance 24-O-12 by which City Council
would authorize paving of the alley north of Brummel Street, East of Richmond Avenue
through the Special Assessment Process.
Funding Source:
Funding will be provided from special assessment funds and from home owners to be
collected over a period of ten years. Funding for the City’s share ($159,368.33) will be
provided by the special assessment fund 6365.65515, with a total budget of $670,000.
Summary:
The alley paving project was initiated by petition of the adjacent property owners. The
petition contained signatures representing 68.2% of the abutting property owners. The
petition was accepted by the Board of Local Improvements to proceed with design of
the alley project on July 11, 2011. A public hearing was held on March 1, 2012 to
explain the project and receive public comments. The Board of Local Improvements did
receive objection to the alley paving project, however, 75% of the property owners
attending the public hearing were in support of the alley paving project.
The Board of Local Improvements, after weighing the facts, voted to recommend the
continuation of the special assessment process to bring about paving of the alley. The
estimated total special assessment cost of paving the alley is $265,949.10. The City’s
share is $159,368.33, which is more than 50% because of the CTA property.
After the special assessment cost is approved by the court, the engineering staff will
combine the alley projects and let the alley paving projects as one contract, and bring a
recommendation of the construction contract award to the City Council for approval.
Memorandum
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Attachments:
Ordinance
Recommendation
Engineers estimate of cost
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For City Council meeting of March 26, 2012 Item A9
Ordinance 25-O-12: Special Assessment No. 1509 for Alley Paving
For Introduction
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Sat Nagar, P.E., Senior Engineer, Engineering Division
Subject: Special Assessment Ordinance
Alley Paving Project – North of Brummel Street, East of Hartrey Avenue
Date: March 16, 2012
Recommended Action:
Staff recommends approval of the proposed Ordinance 25-O-12 by which City Council
would authorize paving of the alley north of Brummel Street, East of Hartrey Avenue
through the Special Assessment Process.
Funding Source:
Funding for this work will be from special assessment funds and from home owners to
be collected over a period of ten years. The City’s share ($181,196.61) would be paid
by the special assessment fund 6365.65515. Approved City Share of the alley paving
budget is $670,000.
Summary:
The alley paving project was initiated by petition of the adjacent property owners. The
petition contained signatures representing 59.1% of the abutting property owners. The
petition was accepted by the Board of Local Improvements to proceed with design of
the alley project on August 8, 2011. A public hearing was held on March 1, 2012 to
explain the project and receive public comments. The Board of Local Improvements did
receive objection to the alley paving project; however, 100% of the property owners
attending the public hearing were in support of the alley paving project.
The Board of Local Improvements, after weighing the facts, voted to recommend the
continuation of the special assessment process to bring about paving of the alley. The
estimated total special assessment cost of paving the alley is $281,857.66. The City’s
share is $181,196.61, which is more than 50% because of the Brummel Richmond City
Park and the CTA property.
After the special assessment cost is approved by the court, the engineering staff will
combine the alley projects and let the alley paving projects as one contract and bring a
recommendation of the construction contract award to the City Council for approval.
Memorandum
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Attachments:
Ordinance
Recommendation
Engineers estimate of cost
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For City Council meeting of March 26, 2012 Items A10 and A11
Ordinances 33-O-12 and 34-O-12: Dempster/Dodge Tax Increment Financing Dist.
For Introduction and Action
To: Honorable Mayor and Members of the City Council
From: Steve Griffin, Director Community and Economic Development
Nancy Radzevich, Economic Development Division Manager
Paul Zalmezak, Economic Development Coordinator
Subject: Adoption of Ordinances for the Designation of Dempster / Dodge Tax
Increment Financing District
Date: March 16, 2012
Recommendation
Staff recommends adoption of:
1. Ordinance 33-O-12, “Authorizing the Establishment of Interested Parties
Registries and Adopting Rules for Such Registries for Redevelopment Project
Areas in the City of Evanston.”
2. Ordinance 34-O-12, “Designating, Proposing Approval of a Redevelopment
Plan and Project, Adopting Tax Increment Allocation Financing, Convening a
Joint Review Board, and Calling a Public Hearing Regarding the Proposed
Dempster / Dodge Redevelopment Area” and
Adoption of these ordinances will initiate the public hearing process for the designation
of the Dempster/Dodge (a/k/a “Evanston Plaza”) Tax Increment Financing (TIF) District.
Suspension of the Rules is requested for Introduction and Action at City Council
meeting March 26, 2012.
Background
On September 12, 2011, City Council authorized the City Manager to execute a contract
with Kane McKenna and Associates, Inc. (KMA), with Special Consultant: Michio
Murakishi for an amount not to exceed $80,000 in response to Request for Proposal
(RPF) 12-39 for consulting services. The services in the base contract pertain to
economic development activities and incentive programs, specifically for research,
impact studies, financial and market feasibility, and related work for associated with the
eligibility studies for two new TIF districts – one at Dempster/Dodge and one at Chicago
Main. At the February 13, 2012 meeting, City Council authorized an amendment to this
contract for a third TIF eligibility study for a new or amended TIF District generally
covering the Downtown commercial area west of the CTA/Metra viaducts.
Memorandum
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Page 2 of 3
As summarized in the attached Redevelopment Plan, the City has two fundamental
goals in pursuing the designation of the Dempster/Dodge TIF District. The first is to
promote redevelopment of the area to improve occupancy levels at Evanston Plaza
(one of the largest retail establishments in Evanston) in coordination with a new owner
that may pursue investments for the site. The second goal is to further the City’s overall
economic development program and thereby diversify and expand its tax base.
In 2005 and 2007 when the West Evanston TIF was amended, KMA considered the
potential of including Evanston Plaza. At that time, however, the assessed valuation of
the property was high relative to the level of vacancies. As anticipated by KMA, Cook
County reduced the assessed value in tax years 2009 and 2010. Including it at that
time would have been counterproductive as the purpose of TIF is to capture the
increase in assessed value. Since that time, however, the current base value of the
Evanston Plaza parcels is at a level where projected reoccupancy and renovation of the
property, with the renewed efforts of a new property owner, can be expected to
generate tax increment.
KMA is working on the designation of both the Dodge/Dempster and Chicago/Main TIF
districts concurrently. However, it was determined that due to Bonnie Management’s
negotiations with potential tenants, staff and KMA needed to proceed with the
Dempster/Dodge TIF designation immediately, while the proposed Chicago/Main TIF
District study is being completed. Staff expects that designation of Chicago/Main to
move forward within 30 to 45 days. The TIF study on the area west of the viaducts is
scheduled to move forward within 45 to 60 days.
Discussion
In December of 2011, Bonnie Management purchased the property out of foreclosure
from Bank of America. Since acquiring the property Bonnie Management has been
assessing the physical condition of the center to determine the level of investment
needed to attract quality tenants, and has been pursuing several potential tenant leads.
The property has maintained a high level of vacancy in recent years due to the
economic downturn, the bankruptcy of a number of high profile tenants, and the lack of
aggressive marketing by the previous the property owner. Furthermore, the physical
appearance of the property has suffered as a result of the deferred maintenance.
As part of the TIF designation process, KMA first evaluated the site against the state
statute to determine if it meets the criteria for TIF designation. KMA has confirmed that
it does. The next step was the draft of Redevelopment Plan, which defines the
redevelopment objectives. These include:
1. Attraction of tenants to redevelop underutilized buildings;
2. Construction of public improvements such as sidewalks, streets, utility
improvements, and signalization;
3. Entering into redevelopment agreements with the developer;
4. Site preparation;
5. Rehabilitation of structures; and
6. Job training programs.
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Page 3 of 3
Designation of the Dempster / Dodge TIF District will allow the City to invest in the
renovation of the property and to assist Bonnie Management with attracting quality
tenants to the center. If not for the TIF district, the City and property owner have a
limited ability to attract strong, quality retailers, renovate the property to modern
standards, and/or address longer term redevelopment opportunities to help sustain a
more vibrant shopping center.
The adoption of these two ordinances authorize the time and place for the public
hearing concerning the attached draft Dempster / Dodge TIF Plan and Eligibility Report
and authorizes City staff and Kane McKenna and Associates to prepare additional
notices as required by the TIF Act. The timeline for the next steps in designation and
implementation of the Dempster / Dodge TIF District is as follows:
• Upon adoption of the ordinances, the required notices will be sent to residential
properties within 750 feet.
• Per the State Statute, the Joint Review Board (JRB) is required to meet within 14
days of approval. The targeted dated for the JRB meeting is April 12, 2012.
• Within 30 days of their meeting, the JRB will make a recommendation or not to
proceed with the proposed TIF District. The targeted completion date for this
decision is May 12, 2012.
• Upon completion of the recommendation by the JRB, the City will publish, and
Kane McKenna will deliver to all taxpayers of record, a public hearing notice for
the proposed TIF districts. The targeted completion date for the JRB meeting is
May 14, 2012.
• Pending successful recommendations, the City Council will introduce and
adopt the ordinances to adopt the TIF plan, establish the Redevelopment Area,
and to adopt tax increment financing for Dempster/Dodge. The targeted date for
the designation is May 28, 2012.
Legislative History:
The City Council authorized a consulting services contract for Kane McKenna on
September 26, 2011.
Attachments:
Dempster / Dodge TIF District Draft TIF Redevelopment Plan
Ordinance 33-O-12– Interested Parties
Ordinance 34-O-12 – Public Hearing
Page 227 of 430
CITY OF EVANSTON
TIF REDEVELOPMENT PLAN
DEMPSTER/DODGE TIF DISTRICT
“Redevelopment plan" means the comprehensive program of the
municipality for development or redevelopment intended by the
payment of redevelopment project costs to reduce or eliminate
those conditions the existence of which qualified the
redevelopment project area as a "blighted area" or "conservation
area" or combination thereof or "industrial park conservation
area," and thereby to enhance the tax bases of the taxing districts
which extend into the redevelopment project area as set forth in
the Tax Increment Allocation Redevelopment Act, 65 ILCS 5/11-
74.4-3, et. seq., as amended.
Prepared by the City of Evanston, Illinois
in conjunction with
Kane, McKenna and Associates, Inc.
March 2012
DRAFT
As of March 14, 2012
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TABLE OF CONTENTS
I. INTRODUCTION ................................................................................... 1
II. RPA LEGAL DESCRIPTION.................................................................. 6
III. RPA GOALS AND OBJECTIVES............................................................ 7
IV. EVIDENCE OF THE LACK OF DEVELOPMENT AND GROWTH;
FISCAL IMPACT ON TAXING DISTRICTS ........................................... 11
Evidence of the Lack of Development / Growth Within the RPA ..................... 11
Assessment of Fiscal Impact on Affected Taxing Districts ................................ 11
V. TIF QUALIFICATION FACTORS PRESENT IN THE RPA ..................... 12
VI. REDEVELOPMENT PROJECT ............................................................. 13
Redevelopment Plan and Project Objectives ..................................................... 13
Redevelopment Activities .................................................................................. 14
General Land Use Plan ...................................................................................... 15
Additional Design and Control Standards ......................................................... 16
Eligible Redevelopment Project Costs ............................................................... 16
Projected Redevelopment Project Costs ........................................................... 20
Sources of Funds to Pay Redevelopment Project Costs .................................... 22
Nature and Term of Obligations to be Issued ................................................... 22
Most Recent Equalized Assessed Valuation (EAV) for the RPA ....................... 23
Anticipated Equalized Assessed Valuation (EAV) for the RPA ........................ 23
VII. DESCRIPTION & SCHEDULING OF REDEVELOPMENT PROJECT.... 24
Redevelopment Project ..................................................................................... 24
Commitment to Fair Employment Practices / Affirmative Action....................25
Completion of Redevelopment Project and Retirement of Obligations to
Finance Redevelopment Costs .......................................................................... 26
VIII. PROVISIONS FOR AMENDING THE TIF PLAN AND PROJECT .......... 27
APPENDIX 1: Legal Description of Project Area
APPENDIX 2: Boundary Map of Proposed RPA
APPENDIX 3: Existing Land Use Map of RPA
APPENDIX 4: Future Land Use Map of RPA
APPENDIX 5: TIF Qualification Report
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Page 1
I. INTRODUCTION
The City of Evanston (the “City”) is an established community located in northern
Cook County, Illinois along the shores of Lake Michigan. In this report, the City
proposes a Tax Increment Financing Redevelopment Plan (the “Redevelopment
Plan” or “Plan”) to assist a strategically important area in overcoming a number
of redevelopment barriers. The City is pursuing the TIF designation as part of its
overall strategy to promote the revitalization and increased occupancy of a key
retail property located at the southwest corner of Dempster and Dodge Avenue.
Kane, McKenna and Associates, Inc. (“KMA”) has been retained by the City of
Evanston to conduct an analysis of the potential qualification and designation of
the area as a Tax Increment Financing (“TIF”) District, and to assist the City in
drafting this TIF Redevelopment Plan.
The City has two fundamental goals in pursuing the potential TIF District. The
first is to promote redevelopment of the area to improve occupancy levels at one
of the largest retail establishments in Evanston (Evanston Plaza), in coordination
with a new owner that may pursue investments for the site. The second goal is to
further the City’s overall economic development program and thereby diversify
its tax base. As noted in various City reports (including the annual budget, 2006
Strategic Plan and 2000 Comprehensive General Plan), a general City priority is
to implement a range of economic development efforts. For example, in the
City’s most recently adopted budget, the City has “targeted business district
revitalization efforts throughout the City, including the redevelopment potential
of Evanston Plaza.”
TIF Plan Requirements. The City is preparing this Plan as required by the
Tax Increment Allocation Redevelopment Act, (the “Act”) 65 ILCS 5/11-74.4-3,
et. seq., as amended. To establish a TIF district (also known as a Redevelopment
Project Area (“RPA”)), Illinois municipalities must adopt several documents,
including a TIF Redevelopment Plan and Eligibility Report.
The Act enables Illinois municipalities to establish TIF districts, either to
eliminate the presence of blight or to prevent its onset. The Act finds that
municipal TIF authority serves a public interest in order to: “promote and
protect the health, safety, morals, and welfare of the public, that blighted
conditions need to be eradicated and conservation measures instituted, and that
redevelopment of such areas be undertaken; that to remove and alleviate adverse
conditions it is necessary to encourage private investment and restore and
enhance the tax base of the taxing districts in such areas by the development or
redevelopment of project areas” (65 ILCS 5/11-74.4-2(b)).
By definition, a TIF “Redevelopment Plan" means the comprehensive program of
the municipality for development or redevelopment intended by the payment of
redevelopment project costs to reduce or eliminate those conditions the existence
of which qualify the redevelopment project area as a "blighted area,"
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"conservation area" (or combination thereof), or "industrial park conservation
area," and thereby to enhance the tax bases of the taxing districts which extend
into the redevelopment project area as set forth in the Tax Increment Allocation
Redevelopment Act.
Community Background. The City of Evanston is one of the oldest
communities in the State of Illinois, incorporated in 1863 during the Civil War.
After a long period of growth during the late 19th and early 20th century,
population stabilized around its current level in the post-war era. As of the 2010
Census, City population is 74,486.
The City has a number of important assets that make it desirable location for
residents and that fosters a competitive environment for businesses. First, the
City has one of the most highly educated workforces in Illinois. 66% of the adult
population (over age 25) has obtained either a bachelor’s degree or an advanced
degree (master’s degree or other advanced degree). Secondly, the City possesses
a variety of transportation assets, including proximity to the Interstate Highway
System, state highways, a Metra train line, and a CTA (“El”) train line.
Additionally, biking as a commuter option is also expanding, as the CTA and the
RTA increasingly accommodate bicyclists who make connections to downtown
Chicago and suburban destinations.
Third, the City has a long tradition of professional city management, which
ensures efficient, effective, and responsive service delivery to residents and
businesses. Under the current management team, the City has identified
economic development as a priority for service delivery and may expand efforts
in this area.
The Proposed TIF District. The proposed RPA consists of one tax parcel and
is situated at the southwest corner of Dempster and Dodge Avenue. The primary
use for the site is the Dempster Plaza, which is an older retail shopping center
comprising three buildings: a large traditional grocer (as well as connected stores
that are vacant); a series of in-line retail spaces mostly occupied by smaller
retailers; and a group of stores in an outlot building.
The area faces a number of long-standing redevelopment challenges: the
structures in the area are underutilized, the site may require infrastructure
improvements, and end users face the general risk of obsolescence. Regarding
obsolescence, the anchor tenant is a traditional grocer (Dominick’s), which
operates in a highly competitive retail sector undergoing transformation as
traditional grocers face challenges from discount grocers, independent grocers,
“high-end” grocers and even atypical competitors such as national drugstores
chains (now expanding their selection of food items to include perishable
groceries). Remaining retail spaces may require reconfiguration and upgrades in
order to be competitive in the marketplace, and to assist in overcoming
obsolescence. Overall, the proposed TIF District generally suffers from a variety
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of economic development impediments as identified in the TIF Act and as
documented in the TIF Qualification Report (Section V).
Despite the challenges, the proposed Dempster/Dodge TIF has a number of
important advantages that can be potentially leveraged via TIF establishment:
• An anchor tenant within the proposed TIF District;
• A TIF District at the junction of two arterial roads, which generates the
vehicular traffic necessary to support commercial and retail uses; and
• New ownership that intends to coordinate with the City on making
improvements to the site.
Additionally, the area as mentioned would benefit from professional municipal
management and the City’s increasing priority on economic development.
On balance, the Dempster/Dodge TIF area has the potential for redevelopment of
certain underutilized properties. As such, the City has identified a number of
objectives for redevelopment, with tax increment financing acting as a tool to
achieve them. Please refer to Section III of this report for additional information
about the goals, objectives and activities to support redevelopment.
The RPA would be suitable for new development if there is coordination of uses
and redevelopment activity by the City. Through this TIF Redevelopment Plan
and as part of its comprehensive economic development planning, the City
intends to attract and encourage commercial and retail/mixed uses to locate,
upgrade, expand and/or modernize their facilities within Evanston. Through the
establishment of the RPA, the City would implement a program to redevelop key
areas within the new TIF District and in so doing, it would stabilize the area,
extend benefits to the community, and assist affected taxing districts over the
long run.
Rationale for Redevelopment Plan. The City recognizes the need for a
strategy to revitalize properties and promote development within the boundaries
of the RPA. The needed private investment would only be possible if a TIF
district is adopted pursuant to the terms of the Act. Incremental property tax
revenue generated by the project will play a decisive role in encouraging private
development. Site conditions and diverse ownership that has discouraged
intensive private investment in the past will be eliminated. Ultimately, the
implementation of the Plan will benefit both the City and surrounding taxing
districts, by virtue of the expected expansion of the tax base.
The City has determined that the area as a whole would not be developed in a
coordinated manner unless the adoption of the TIF Redevelopment Plan occurs.
The City, with the assistance of KMA, has therefore commissioned this Plan to
use tax increment financing in order to address local needs and to meet
redevelopment goals and objectives.
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The adoption of this Plan makes possible the implementation of a comprehensive
program for the economic redevelopment of the area. By means of public
investment and land assembly, the RPA will become a more viable area that will
attract private investment. The public investment and land assembly will lay the
foundation for the redevelopment of the area with private capital. This in turn
will set the stage for future retail, commercial and mixed use opportunities
surrounding the area.
The designation of the area as an RPA will allow the City to pursue the following
beneficial strategies:
• Providing infrastructure that supports subsequent redevelopment plans
for the RPA;
• Improvements to the site in preparation for redevelopment (“site prep”)
and improvements to the structures in order to accommodate new
tenants;
• Entering into redevelopment agreements in order to redevelop property
and/or to induce new development to locate within the RPA;
• Establishing a pattern of land-use activities that will increase efficiency
and economic inter-relationships, especially as such uses complement
adjacent current and/or future commercial opportunities and City
redevelopment projects within the RPA and/or surrounding area; and
• Enhancing area appearance through improvements to landscape,
streetscape and signage.
Through this Plan, the City will direct the coordination and assembly of the assets
and investments of the private sector and establish a unified, cooperative public-
private redevelopment effort. Several benefits are expected to accrue to the area:
entry of new businesses; new employment opportunities; and physical and
aesthetic improvements. Ultimately, the implementation of the Plan will benefit
(a) the City, (b) the taxing districts serving the RPA, (c) residents and property
owners adjacent to the RPA, and (d) existing and new businesses within the RPA.
City Findings. The City, through legislative actions as required by the Act,
finds:
• That the RPA as a whole has not been subject to growth and development
through investment by private enterprise;
• That in order to promote and protect the health, safety, and welfare of the
public, certain conditions that have adversely affected redevelopment within
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the RPA need to be addressed, and that redevelopment of such areas must be
undertaken;
• To alleviate the adverse conditions, it is necessary to encourage private
investment and enhance the tax base of the taxing districts in such areas by
the development or redevelopment of certain areas;
• That public/private partnerships are determined to be necessary in order to
achieve development goals;
• That without the development focus and resources provided for under the Act
and as set forth in this Plan, growth and redevelopment would not reasonably
be expected to be achieved;
• That the use of incremental tax revenues derived from the tax rates of various
taxing districts in the RPA for the payment of redevelopment project costs is
of benefit to the taxing districts, because the taxing districts would not derive
the benefits of an increased assessment base without addressing the
coordination of redevelopment; and
• That the TIF Redevelopment Plan conforms to the Evanston Comprehensive
Plan, as detailed in Section III of this report.
Additionally, the City finds that it is useful, desirable, and necessary for the City
to assemble land into parcels of sufficient size to encourage development
consistent with current standards.
It is further found, and certified by the City, in connection to the statutory
process required for the adoption of this Plan, that (a) the that the RPA contains
over seventy-five (75) inhabited residential units and (b) projected
redevelopment of the RPA will not result in the displacement of ten (10)
inhabited residential units or more. Therefore, this Plan does not include a
Housing Impact Study.
The redevelopment activities that will take place within the RPA will produce
benefits that are reasonably distributed throughout the RPA. Redevelopment of
the RPA area is tenable only if a portion of the improvements and other costs are
funded by TIF.
Pursuant to the Act, the RPA includes only those contiguous parcels of real
property and improvements thereon substantially benefited by the
redevelopment project. Also pursuant to the Act, the area in the aggregate is
more than 1½ acres. A boundary map of the RPA is included in Appendix 2 of
this Plan.
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II. RPA LEGAL DESCRIPTION
The Redevelopment Project Area legal description is attached in Appendix 1.
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III. RPA GOALS AND OBJECTIVES
The City has established a number of economic development goals, objectives,
and strategies which would determine the types of activities to be undertaken
within the proposed Dempster/Dodge TIF District. These efforts would conform
to and promote the achievement of land use objectives in the City’s
Comprehensive Plan.
Exhibit 1
Relationship of Land Use and Economic Development Plans
As indicated in the exhibit above, the City’s primary planning document is the
Comprehensive Plan which describes the overall vision for the City and is the
foundation for City initiatives such as the proposed Dempster/Dodge TIF
District. This overarching planning document determines future land uses and
influences all other City planning efforts such as the TIF planning process.
General Economic Development Goals of the City. Establishment of the
proposed Dempster/Dodge TIF supports the following City-wide objectives
RPA
Objectives,
Strategies and
Measures
General Economic
Development Goals
City Comprehensive Plan Goals
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established in the Comprehensive Plan that would directly determine future
economic development activities and influence the parameters of future
redevelopment projects. Exhibit 2 identifies certain Comprehensive Plan goals
that pertain to the proposed Dempster/Dodge TIF.
Exhibit 2
Components of Comprehensive Plan Applicable to Dempster/Dodge TIF
Comprehensive Plan
Objectives
Policies/Actions
Promote the growth and
redevelopment of business,
commercial, and industrial areas
• Encourage the location of new or
expanding businesses in existing
commercial and mixed-use locations that
would benefit from redevelopment,
including the Evanston Plaza
Retain and attract businesses in
order to strengthen Evanston's
economic base
• Support a cooperative marketing effort
[with external entities] to attract new
businesses to vacant storefronts and
commercial spaces
Recognize and support the strong
role neighborhood business
districts play in Evanston's
economy and its identity
• Protect and enhance the traditional
character of neighborhood business
districts; carefully examine proposed
design changes using the Zoning and Sign
Ordinances, and site plan and appearance
review
• Develop strategies where feasible for
addressing parking and circulation
concerns of merchants and surrounding
residents
Support and encourage efforts at
employment assistance and
linkages
• Promote and support job readiness and
training programs as well as small business
start-up assistance programs
Invest in annual maintenance of
Evanston’s water and sewer
systems
• Complete the ongoing sewer improvement
strategy, stressing preventive maintenance
as an ongoing policy for the future
Source: City of Evanston Comprehensive General Plan, 2000
TIF designation would allow the City to pursue the following objectives within the
RPA:
o Reduce or eliminate blight or other negative factors present within the area;
o Coordinate redevelopment activities within the RPA in order to provide a
positive marketplace signal to private investors;
o Accomplish redevelopment over a reasonable time period;
o Create an attractive overall appearance for the area; and
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o Further the goals and objectives of the Comprehensive Plan.
Ultimately, the implementation of the Redevelopment Plan would contribute to
the economic development of the area and provide new employment
opportunities for City residents.
The RPA-specific objectives would be fulfilled by the execution of certain
strategies, including but not limited to the following:
o Facilitating the preparation of improved and vacant sites, by assisting any
private developer(s) to assemble suitable sites for modern development
needs;
o Coordinating site preparation and rehabilitation of structures to provide
additional land for new development, as appropriate;
o Fostering the replacement, repair, and/or improvement of infrastructure,
including (as needed) sidewalks, streets, curbs, gutters and underground
water and sanitary systems to facilitate the construction of new development
within the RPA;
o Facilitating the provision of adequate on- and off-street parking within the
RPA; and/or
o Coordinating development in tandem with any transportation system
upgrades to make the area more accessible.
To track success in meeting RPA-specific objectives and strategies, the City may
wish to consider establishing certain performance measures that would help the
City monitor the projects to be undertaken within the proposed RPA. The
Government Finance Officers Association recommends that municipalities
adopting TIF districts evaluate actual against projected performance (e.g., using
metrics such as job creation or tax revenue generation). Exhibit 3 below
identifies the types of performance measures the City may consider to track the
performance of projects within the RPA. (Section VI of this report discusses the
types of projects that the City may pursue within the RPA, with the caveat that
specific projects at this point are only conceptual in nature.)
Exhibit 3
Examples of TIF Performance Measures
Measure Examples
Input • Public investment ($)
• Private investment ($)
• Acres of land assembled for TIF
• Bond proceeds
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Output/Workload • Jobs created or retained
• Number of streetscaping fixtures installed
• Commercial space created (square feet)
Efficiency • Leverage ratio (private investment / public investment)
• Cost per square foot of commercial space
• Public subsidies per job created/retained
Effectiveness • % change in assessed value (AV) in TIF versus AV in rest
of City
• % change in AV within TIF before and after TIF creation
• Municipal sales taxes before and after TIF creation
Risk • Debt coverage ratio
• Credit ratings of anchor tenants
• Tenant diversification (e.g., percent of total TIF EAV
attributable to top 10 tenants in commercial
development)
Source: An Elected Official’s Guide to Tax Increment Financing,
Government Finance Officers Association, 2005.
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IV. EVIDENCE OF THE LACK OF DEVELOPMENT AND
GROWTH; FISCAL IMPACT ON TAXING DISTRICTS
Evidence of the Lack of Development and Growth within the RPA. As
documented in Appendix 5 of this Plan, the RPA has suffered from the lack of
development and would qualify as a Conservation Area (for the improved sub-
area) and as a blighted area (for the vacant sub-area). In recent years, the area
has not benefited from sustained private investment and/or development,
instead suffering economic decline. Absent intervention by the City, properties
within the RPA would not be likely to gain in value.
The proposed RPA exhibits various conditions which, if not addressed by the
City, would eventually result in blight. Those conditions include structures and
public improvements reflecting obsolescence as well as other deficiencies. These
various conditions discourage private sector investment in business enterprises.
Assessment of Fiscal Impact on Affected Taxing Districts. It is not
anticipated that the implementation of this Plan will have a negative financial
impact on the affected taxing districts. Instead, action taken by the City to
stabilize and cause growth of its tax base through the implementation of this Plan
will have a positive impact on the affected taxing districts by arresting the
potential decline or lag in property values, as measured by assessed valuations
(AV). In short, the establishment of a TIF district would protect other taxing
districts from the potential downside risk of falling AV.
Should the City achieve success in attracting private investment which results in
the need for documented increased services from any taxing districts, the City
will consider the declaration of “surplus funds,” as defined under the Act and
pursuant to any executed intergovernmental agreement. Such funds which are
neither expended nor obligated for TIF-related purposes can be used to assist
affected taxing districts in paying the costs for increased services.
Any surplus Special Tax Allocation Funds (to the extent any surplus exists) will
be shared in proportion to the various tax rates imposed by the taxing districts,
including the City. Any such sharing would be undertaken after all TIF-eligible
costs – either expended or incurred as an obligation by the City – have been duly
accounted for through administration of the Special Tax Allocation Fund to be
established by the City as provided by the Act.
An exception to the tax-sharing provision relates to the City’s utilization of TIF
funding to mitigate the impact of residential redevelopment upon school and
library districts. In such cases, the City will provide funds to offset the costs
incurred by the eligible school and the library districts in the manner prescribed
by 65 ILCS Section 5/11-74.4.3(q)(7.5) of the Act. It should be noted that new
residential uses are not expected as part of future redevelopment activities.
(Refer to Section VI of this Report, which describes allowable TIF project costs.)
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V. TIF QUALIFICATION FACTORS PRESENT IN
THE RPA
Findings. The RPA was studied to determine its qualifications under the Tax
Increment Allocation Redevelopment Act. It was determined that the area as a
whole qualifies as a TIF district under the Act. Refer to the TIF Qualification
Report, attached as Appendix 5 in this Plan.
Eligibility Survey. Representatives of KMA and City staff evaluated the RPA
from late 2011 to the date of the publication of this Plan. Analysis was aided by
certain reports obtained from the City, reports from City engineering consultants,
on-site due diligence, and other sources. In KMA’s evaluation, only information
was recorded which would help assess the eligibility of the proposed area as a TIF
District.
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VI. REDEVELOPMENT PROJECT
Redevelopment Plan and Project Objectives. As indicated in Section III of
this Report, the City has established a planning process which guides economic
development and land use activities throughout the City. Consistent with the
established planning process, the City proposes to achieve economic development
goals and objectives through the redevelopment of the Dempster/Dodge TIF,
pursuit of projects within the RPA, and the promotion of private investment via
public financing techniques (including but not limited to tax increment
financing).
The project-specific objectives envisioned for the Dempster/Dodge TIF are as
follows:
1) Implementing a plan that provides for the attraction of users and tenants
to redevelop underutilized land and buildings that are available within the
RPA.
2) Constructing public improvements which may include (if necessary):
• Street and sidewalk improvements (including new street construction
and widening of current streets; any street widening would conform
with City standards for context-sensitive design);
• Utility improvements (including, but not limited to, water, stormwater
management, and sanitary sewer projects consisting of construction
and rehabilitation);
• Signalization, traffic control and lighting;
• Off-street parking and public parking facilities; and
• Landscaping, streetscaping, and beautification.
3) Entering into Redevelopment Agreements with developers for qualified
redevelopment projects, including (but not limited to) the provision of an
interest rate subsidy as allowed under the Act.
4) Providing for site preparation, clearance, environmental remediation, and
demolition, including grading and excavation (any demolition activities
would conform to City criteria for allowing demolition) as needed.
5) Providing for the rehabilitation of structures in order to improve the
occupancy and appearance of the property within the RPA.
6) Exploration and review of job training programs in coordination with any
City, federal, state, and county programs.
7) Entering into agreements for the development and/or construction of
public facilities and infrastructure.
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Redevelopment Activities. Pursuant to the project objectives cited above, the
City will implement a coordinated program of actions. These include, but are not
limited to, land acquisition, land disposition, site preparation, clearance,
demolition, provision of public infrastructure and related public improvements,
construction of new public facilities, and rehabilitation of structures, if necessary.
Such activities conform to the provision of the TIF Act that define the scope of
permissible redevelopment activities.
Site Preparation, Clearance, Relocation and Demolition
Property within the RPA may be improved through the use of site clearance,
excavation, environmental remediation or demolition prior to redevelopment.
The land may also be graded and cleared prior to redevelopment. Relocation may
also be required under the TIF Act; the Village would conform to the provisions
of the Act.
Land Assembly and Disposition
Certain properties or interests in properties in the RPA may be acquired by
purchase or the exercise of eminent domain. Properties owned by or acquired by
the City may be assembled and reconfigured into appropriate redevelopment
sites. If necessary, the City would facilitate private acquisition through
reimbursement of acquisition and related costs as well as through the write-down
of its acquisition costs. Such land may be held or disposed of by the City on terms
appropriate for public or private development, including the acquisition of land
needed for construction of public improvements.
Public Improvements
The City may, but is not required to, provide public improvements in the RPA to
enhance the immediate area and support the Plan. Appropriate public
improvements may include, but are not limited to:
• Improvements and/or construction of public utilities including extension
of water mains as well as sanitary and storm sewer systems, roadways, and
traffic-related improvements;
• Parking facilities; and
• Beautification, identification markers, landscaping, lighting, and signage
of public right-of-ways.
Rehabilitation/Taxing District Capital Costs
The City may provide for the rehabilitation of certain structures within the RPA
in order to provide for the redevelopment of the area and conform to City code
provisions. Improvements may include exterior and facade-related work as well
as interior-related work.
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The City may construct or provide for the construction and reimbursement for
new facilities to be owned or used by units of local government. The City does
not expect that locally designated landmarks or properties listed on or eligible for
listing on the National Register of Historic Places (or properties significantly
contributing to districts listed on the National Register of Historic Places) will be
demolished or modified in connection with the Plan.
Interest Rate Write-Down
The City may enter into agreements with for-profit or non-profit
owners/developers whereby a portion of the interest cost for construction,
renovation or rehabilitation projects are paid out of the Special Tax Allocation
fund of the RPA, in accordance with the Act.
Job Training
The City may assist facilities and enterprises located within the RPA in obtaining
job training assistance. Job training and retraining programs currently available
from or through other governments include, but are not limited to:
• Federal programs;
• State of Illinois programs;
• Applicable local vocational educational programs, including
community college sponsored programs; and
• Other federal, state, county or non-profit programs that are
currently available or will be developed and initiated over time.
School and Library District Costs
The City may provide for payment of school district and library district costs as
provided for in the Act relating to residential components assisted through TIF
funding.
General Land Use Plan. As noted in Section I of this report, the proposed
RPA currently contains primarily retail uses.
Existing land uses are shown in Appendix 3 attached hereto and made a part of
this Plan. Appendix 4 designates future land uses in the Redevelopment Project
Area and includes retail, commercial, and mixed uses. Future land uses will
conform to the Zoning Ordinance and the Comprehensive Plan as either may be
amended from time to time.
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Additional Design and Control Standards. The appropriate design
standards (including any Planned Unit Developments) as set forth in the City’s
Zoning Ordinance and/or Comprehensive Plan shall apply to the RPA.
Eligible Redevelopment Project Costs. Under the TIF statute,
redevelopment project costs mean and include the sum total of all reasonable or
necessary costs incurred or estimated to be incurred as well as any such costs
incidental to the Plan. (Private investments, which supplement “Redevelopment
Project Costs,” are expected to substantially exceed such redevelopment project
costs.) Eligible costs permitted by the Act and pertaining to this Plan include:
(1) Professional Service Costs – Costs of studies, surveys, development of
plans, and specifications, implementation and administration of the
redevelopment plan including but not limited to staff and professional
service costs for architectural, engineering, legal, financial, planning or
other services, provided however that no charges for professional services
may be based on a percentage of the tax increment collected; except that
on and after November 1, 1999 (the effective date of Public Act 91-478), no
contracts for professional services, excluding architectural and
engineering services, may be entered into if the terms of the contract
extend beyond a period of 3 years. After consultation with the
municipality, each tax increment consultant or advisor to a municipality
that plans to designate or has designated a redevelopment project area
shall inform the municipality in writing of any contracts that the
consultant or advisor has entered into with entities or individuals that
have received, or are receiving, payments financed by tax increment
revenues produced by the redevelopment project area with respect to
which the consultant or advisor has performed, or will be performing,
service for the municipality. This requirement shall be satisfied by the
consultant or advisor before the commencement of services for the
municipality and thereafter whenever any other contracts with those
individuals or entities are executed by the consultant or advisor;
The cost of marketing sites within the redevelopment project area to
prospective businesses, developers, and investors;
Annual administrative costs shall not include general overhead or
administrative costs of the municipality that would still have been
incurred by the municipality if the municipality had not designated a
redevelopment project area or approved a redevelopment plan;
In addition, redevelopment project costs shall not include lobbying
expenses;
(2) Property Assembly Costs – Costs including but not limited to acquisition
of land and other property (real or personal) or rights or interests therein,
demolition of buildings, site preparation, site improvements that serve as
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an engineered barrier addressing ground level or below ground
environmental contamination, including, but not limited to parking lots
and other concrete or asphalt barriers, and the clearing and grading of
land;
(3) Improvements to Public or Private Buildings – Costs of rehabilitation,
reconstruction, repair, or remodeling of existing public or private
buildings, fixtures, and leasehold improvements; and the cost of replacing
an existing public building if pursuant to the implementation of a
redevelopment project the existing public building is to be demolished to
use the site for private investment or devoted to a different use requiring
private investment;
(4) Public Works – Costs of the construction of public works or
improvements, except that on and after November 1, 1999, redevelopment
project costs shall not include the cost of constructing a new municipal
public building principally used to provide offices, storage space, or
conference facilities or vehicle storage, maintenance, or repair for
administrative, public safety, or public works personnel and that is not
intended to replace an existing public building as provided under
paragraph (3) of subsection (q) of Section 11-74.4-3 unless either (i) the
construction of the new municipal building implements a redevelopment
project that was included in a redevelopment plan that was adopted by the
municipality prior to November 1, 1999 or (ii) the municipality makes a
reasonable determination in the redevelopment plan, supported by
information that provides the basis for that determination, that the new
municipal building is required to meet an increase in the need for public
safety purposes anticipated to result from the implementation of the
redevelopment plan;
(5) Job Training – Costs of job training and retraining projects, including the
cost of "welfare to work" programs implemented by businesses located
within the redevelopment project area;
(6) Financing Costs – Costs including but not limited to all necessary and
incidental expenses related to the issuance of obligations and which may
include payment of interest on any obligations issued hereunder including
(a) interest accruing during the estimated period of construction of any
redevelopment project for which such obligations are issued and for a
period not exceeding 36 months thereafter and (b) reasonable reserves
related thereto;
(7) Capital Costs – To the extent the municipality by written agreement
accepts and approves the same, all or a portion of a taxing district's capital
costs resulting from the redevelopment project necessarily incurred or to
be incurred within a taxing district in furtherance of the objectives of the
redevelopment plan and project;
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(8) School-Related Costs – For redevelopment project areas designated (or
redevelopment project areas amended to add or increase the number of
tax-increment-financing assisted housing units) on or after November 1,
1999, an elementary, secondary, or unit school district's increased costs
attributable to assisted housing units located within the redevelopment
project area for which the developer or redeveloper receives financial
assistance through an agreement with the municipality or because the
municipality incurs the cost of necessary infrastructure improvements
within the boundaries of the assisted housing sites necessary for the
completion of that housing as authorized by the Act, and which costs shall
be paid by the municipality from the Special Tax Allocation Fund when the
tax increment revenue is received as a result of the assisted housing units
and shall be calculated annually.1 Certain library district costs may also be
paid as provided for in the Act;
(9) Relocation Costs – To the extent that a municipality determines that
relocation costs shall be paid or is required to make payment of relocation
costs by federal or State law or in order to satisfy subparagraph (7) of
subsection (n) of the Act;
(10) Payment in lieu of taxes;
(11) Other Job Training – Costs of job training, retraining, advanced
vocational education or career education, including but not limited to
1 The calculation is as follows: (A) for foundation districts, excluding any school district in a municipality with a population
in excess of 1,000,000, by multiplying the district's increase in attendance resulting from the net increase in new students
enrolled in that school district who reside in housing units within the redevelopment project area that have received
financial assistance through an agreement with the municipality or because the municipality incurs the cost of necessary
infrastructure improvements within the boundaries of the housing sites necessary for the completion of that housing as
authorized by the Act since the designation of the redevelopment project area by the most recently available per capita
tuition cost as defined in Section 10-20.12a of the School Code less any increase in general State aid as defined in Section
18-8.05 of the School Code attributable to these added new students subject to the following annual limitations: (i) for
unit school districts with a district average 1995-96 Per Capita Tuition Charge of less than $5,900, no more than 25% of
the total amount of property tax increment revenue produced by those housing units that have received tax increment
finance assistance under the Act; (ii) for elementary school districts with a district average 1995-96 Per Capita Tuition
Charge of less than $5,900, no more than 17% of the total amount of property tax increment revenue produced by those
housing units that have received tax increment finance assistance under the Act; and (iii) for secondary school districts
with a district average 1995-96 Per Capita Tuition Charge of less than $5,900, no more than 8% of the total amount of
property tax increment revenue produced by those housing units that have received tax increment finance assistance
under the Act. (B) For alternate method districts, flat grant districts, and foundation districts with a district average 1995-
96 Per Capita Tuition Charge equal to or more than $5,900, excluding any school district with a population in excess of
1,000,000, by multiplying the district's increase in attendance resulting from the net increase in new students enrolled in
that school district who reside in housing units within the redevelopment project area that have received financial
assistance through an agreement with the municipality or because the municipality incurs the cost of necessary
infrastructure improvements within the boundaries of the housing sites necessary for the completion of that housing as
authorized by the Act since the designation of the redevelopment project area by the most recently available per capita
tuition cost as defined in Section 10-20.12a of the School Code less any increase in general state aid as defined in Section
18-8.05 of the School Code attributable to these added new students subject to the following annual limitations: (i) for
unit school districts, no more than 40% of the total amount of property tax increment revenue produced by those housing
units that have received tax increment finance assistance under the Act; (ii) for elementary school districts, no more than
27% of the total amount of property tax increment revenue produced by those housing units that have received tax
increment finance assistance under the Act; and (iii) for secondary school districts, no more than 13% of the total amount
of property tax increment revenue produced by those housing units that have received tax increment finance assistance
under the Act. (C) For any school district in a municipality with a population in excess of 1,000,000, additional provisions
apply.
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courses in occupational, semi-technical or technical fields leading directly
to employment, incurred by one or more taxing districts, provided that
such costs (i) are related to the establishment and maintenance of
additional job training, advanced vocational education or career education
programs for persons employed or to be employed by employers located in
a redevelopment project area; and (ii) when incurred by a taxing district or
taxing districts other than the municipality, are set forth in a written
agreement by or among the municipality and the taxing district or taxing
districts, which agreement describes the program to be undertaken,
including but not limited to the number of employees to be trained, a
description of the training and services to be provided, the number and
type of positions available or to be available, itemized costs of the program
and sources of funds to pay for the same, and the term of the agreement.
Such costs include, specifically, the payment by community college
districts of costs pursuant to Sections 3-37, 3-38, 3-40 and 3-40.1 of the
Public Community College Act and by school districts of costs pursuant to
Sections 10-22.20a and 10-23.3a of The School Code;
(12) Developer Interest Cost – Interest cost incurred by a redeveloper related
to the construction, renovation or rehabilitation of a redevelopment
project provided that:
(A) Such costs are to be paid directly from the special tax allocation
fund established pursuant to the Act;
(B) Such payments in any one year may not exceed 30% of the annual
interest costs incurred by the redeveloper with regard to the redevelopment
project during that year;
(C) If there are not sufficient funds available in the special tax
allocation fund to make the payment then the amounts so due shall accrue and
be payable when sufficient funds are available in the special tax allocation
fund;
(D) The total of such interest payments paid pursuant to the Act may
not exceed 30% of the total (i) cost paid or incurred by the redeveloper for the
redevelopment project plus (ii) redevelopment project costs excluding any
property assembly costs and any relocation costs incurred by a municipality
pursuant to the Act;
(E) The cost limits set forth in subparagraphs (B) and (D) of paragraph
shall be modified for the financing of rehabilitated or new housing units for
low-income households and very low-income households, as defined in
Section 3 of the Illinois Affordable Housing Act. The percentage of 75% shall
be substituted for 30% in subparagraphs (B) and (D);
(F) Instead of the eligible costs provided by subparagraphs (B) and (D),
as modified by this subparagraph, and notwithstanding any other provisions of
the Act to the contrary, the municipality may pay from tax increment revenues
up to 50% of the cost of construction of new housing units to be occupied by
low-income households and very low-income households as defined in Section
3 of the Illinois Affordable Housing Act. The cost of construction of those units
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may be derived from the proceeds of bonds issued by the municipality under
the Act or other constitutional or statutory authority or from other sources of
municipal revenue that may be reimbursed from tax increment revenues or the
proceeds of bonds issued to finance the construction of that housing. The
eligible costs provided under this subparagraph (F) shall be an eligible cost for
the construction, renovation, and rehabilitation of all low and very low-income
housing units, as defined in Section 3 of the Illinois Affordable Housing Act,
within the redevelopment project area. If the low and very low-income units
are part of a residential redevelopment project that includes units not
affordable to low and very low-income households, only the low and very low-
income units shall be eligible for benefits under subparagraph (F).2
The TIF Act prohibits certain costs. Unless explicitly stated herein the cost of
construction of new privately-owned buildings shall not be an eligible
redevelopment project cost. In addition, the statute prohibits costs related to
retail development that results in the closing of nearby facilities of the same
retailers. Specifically, none of the redevelopment project costs enumerated in the
Act shall be eligible redevelopment project costs if those costs would provide
direct financial support to a retail entity initiating operations in the
redevelopment project area while terminating operations at another Illinois
location within 10 miles of the redevelopment project area but outside the
boundaries of the redevelopment project area municipality.3
Projected Redevelopment Project Costs. Estimated project costs are
shown in Exhibit 4 below. Adjustments to estimated line-item costs below are
expected and may be made without amendment to the Redevelopment Plan.
Each individual project cost will be reevaluated in light of the projected private
development and resulting tax revenues as it is considered for public financing
under the provisions of the Act.
Further, the projected cost of an individual line-item as set forth below is not
intended to place a limit on the described line-item expenditure. Adjustments
may be made in line-items, either increasing or decreasing line-item costs for
redevelopment. The specific items listed below are not intended to preclude
2 The standards for maintaining the occupancy by low-income households and very low-income households, as defined in
Section 3 of the Illinois Affordable Housing Act, of those units constructed with eligible costs made available under the
provisions of this subparagraph (F) of paragraph (11) shall be established by guidelines adopted by the municipality. The
responsibility for annually documenting the initial occupancy of the units by low-income households and very low-income
households, as defined in Section 3 of the Illinois Affordable Housing Act, shall be that of the then current owner of the
property. For ownership units, the guidelines will provide, at a minimum, for a reasonable recapture of funds, or other
appropriate methods designed to preserve the original affordability of the ownership units. For rental units, the guidelines
will provide, at a minimum, for the affordability of rent to low and very low-income households. As units become
available, they shall be rented to income-eligible tenants. The municipality may modify these guidelines from time to time;
the guidelines, however, shall be in effect for as long as tax increment revenue is being used to pay for costs associated
with the units or for the retirement of bonds issued to finance the units or for the life of the redevelopment project area,
whichever is later.
3 Termination means a closing of a retail operation that is directly related to the opening of the same operation or like
retail entity owned or operated by more than 50% of the original ownership in a redevelopment project area, but it does
not mean closing an operation for reasons beyond the control of the retail entity, as documented by the retail entity,
subject to a reasonable finding by the municipality that the current location contained inadequate space, had become
economically obsolete, or was no longer a viable location for the retailer or serviceman.
Page 249 of 430
Page 21
payment of other eligible redevelopment project costs in connection with the
redevelopment of the RPA, provided the total amount of payment for eligible
redevelopment project costs (the “Total Estimated TIF Budget” in Exhibit 4) shall
not exceed the amount set forth below, as adjusted pursuant to the Act.
Exhibit 4
RPA Project Cost Estimates
Program Actions/Improvements
Estimated
Costs
Land Acquisition, Assembly, and Relocation $500,000
Site Preparation, Including Environmental Remediation, Demolition,
and Site Grading
$4,000,000
Utility Improvements (Including Water, Storm, Sanitary Sewer,
Service of Public Facilities, and Road Improvements)
$3,000,000
Rehabilitation of Existing Structures; Taxing District Capital
Improvements
$4,750,000
Public Facilities (including Parking Facilities and Streetscaping) $4,000,000
Interest Costs Pursuant to the Act $1,250,000
Professional Service Costs (Including Planning, Legal, Engineering,
Administrative, Annual Reporting, and Marketing)
$1,250,000
Job Training $1,000,000
Statutory School and Library District Payments $250,000
TOTAL ESTIMATED TIF BUDGET $20,000,000
Notes:
(1) All project cost estimates are in 2012 dollars. Costs may be adjusted for inflation per the TIF Act.
(2) In addition to the costs identified in the exhibit above, any bonds issued to finance a phase of the Project may include
an amount sufficient to pay (a) customary and reasonable charges associated with the issuance of such obligations, (b)
interest on such bonds, and (c) capitalized interest and reasonably required reserves.
(3) Adjustments to the estimated line-item costs above are expected. Adjustments may be made in line-items within the
total, either increasing or decreasing line-items costs for redevelopment. Each individual project cost will be reevaluated
in light of the projected private development and resulting tax revenues as it is considered for public financing under the
provisions of the Act. The individual line-items set forth above are not intended to place an individual limit on the
described expenditures – provided that the total amount of payments for eligible redevelopment project costs shall not
exceed the “total estimated TIF budget” listed above.
As explained in the following sub-section, incremental property tax revenues
from any contiguous RPA may used to pay eligible costs for the Dempster/Dodge
TIF.
Page 250 of 430
Page 22
Sources of Funds to Pay Redevelopment Project Costs. Funds necessary
to pay for public improvements and other project costs eligible under the Act are
to be derived principally from incremental property tax revenues, proceeds from
municipal obligations to be retired primarily with such revenues, and interest
earned on resources available but not immediately needed for the Plan. In
addition, pursuant to the TIF Act and this Plan, the City may utilize net
incremental property tax revenues received from other contiguous RPAs to pay
eligible redevelopment project costs or obligations issued to pay such costs in
contiguous project areas. This would include contiguous TIFs that the City may
establish in the future. (Conversely, incremental revenues from the
Dempster/Dodge TIF may be allocated to any contiguous TIF Districts.)
Redevelopment project costs as identified in Exhibit 4 specifically authorize those
eligible costs set forth in the Act and do not address the preponderance of the
costs to redevelop the area. The majority of development costs will be privately
financed. TIF or other public sources are to be used, subject to approval by the
City Council, only to leverage and commit private redevelopment activity.
The incremental tax revenues which will be used to pay debt service on the
municipal obligations (if any) and to directly pay redevelopment project costs
shall be the incremental increase in property taxes. The property tax increment
would be attributable to the increase in the equalized assessed value of each
taxable lot, block, tract or parcel of real property in the RPA – over and above the
initial equalized assessed value of each such lot, block, tract or parcel in the RPA
in the 2010 tax year for the RPA.
Among the other sources of funds which may be used to pay for redevelopment
project costs and debt service on municipal obligations issued to finance project
costs are the following: certain local sales or utility taxes, special service area
taxes, the proceeds of property sales, certain land lease payments, certain Motor
Fuel Tax revenues, certain state and federal grants or loans, certain investment
income, and such other sources of funds and revenues as the City may from time
to time deem appropriate.
Nature and Term of Obligations to Be Issued. The City may issue
obligations secured by the Special Tax Allocation Fund established for the
Redevelopment Project Area pursuant to the Act or such other funds as are
available to the City by virtue of its power pursuant to the Illinois State
Constitution.
Any and all obligations issued by the Village pursuant to this Plan and the Act
shall be retired not more than twenty-three (23) years from the date of adoption
of the ordinance approving the RPA, or as such a later time permitted pursuant to
the Act and to the extent such obligations are reliant upon the collection of
incremental property tax revenues from the completion of the twenty-third year
of the TIF, with taxes collected in the twenty-fourth year. However, the final
Page 251 of 430
Page 23
maturity date of any obligations issued pursuant to the Act may not be later than
twenty (20) years from their respective date of issuance.
One or more series of obligations may be issued from time to time in order to
implement this Plan. The total principal and interest payable in any year on all
obligations shall not exceed the amount available in that year or projected to be
available in that year. The total principal and interest may be payable from tax
increment revenues (including tax increment revenues from current or future
contiguous TIF Districts) and from bond sinking funds, capitalized interest, debt
service reserve funds, and all other sources of funds as may be provided by
ordinance.
Certain revenues may be declared as surplus funds if not required for: principal
and interest payments, required reserves, bond sinking funds, redevelopment
project costs, early retirement of outstanding securities, or facilitating the
economical issuance of additional bonds necessary to accomplish the
Redevelopment Plan. Such surplus funds shall then become available for
distribution annually to taxing districts overlapping the RPA in the manner
provided by the Act.
Securities may be issued on either a taxable or tax-exempt basis, as general
obligation or revenue bonds. Further, the securities may be offered on such
terms as the City may determine, with or without the following features:
capitalized interest; deferred principal retirement; interest rate limits (except as
limited by law); and redemption provisions. Additionally, such securities may be
issued with either fixed rate or floating interest rates.
Most Recent Equalized Assessed Valuation for the RPA. The most
recent equalized assessed valuation for the RPA is based on the 2010 EAV, and is
estimated to be approximately $10,816,879. It is anticipated the estimated base
EAV for establishment of the RPA will be the 2010 EAV.
Anticipated Equalized Assessed Valuation for the RPA. Upon
completion of the anticipated private development of the RPA over a twenty-
three (23) year period, it is estimated that the EAV of the property within the
RPA would increase to approximately $30,000,000 to $35,000,000 depending
upon market conditions and the scope of the redevelopment projects.
Page 252 of 430
Page 24
VII. DESCRIPTION AND SCHEDULING OF
REDEVELOPMENT PROJECT
Redevelopment Project. The City will implement a strategy with full
consideration given to the availability of both public and private funding. It is
anticipated that a phased redevelopment will be undertaken.
The Redevelopment Project will begin as soon as the private entities have
obtained financing approvals for appropriate projects and such uses conform to
City zoning and planning requirements, or if the City undertakes redevelopment
activities pursuant to this Plan. Depending upon the scope of the development as
well as the actual uses, the following activities may be undertaken by the City:
Land Assembly and Relocation: Certain properties in the RPA may be
acquired and assembled into an appropriate redevelopment site, with
relocation costs undertaken as provided by the Act. If necessary, the City
would facilitate private acquisition through reimbursement or write-down of
related costs, including without limitation the acquisition of land needed for
construction of public improvements.
Demolition and Site Preparation: The existing improvements located within
the RPA may have to be reconfigured or prepared to accommodate new uses
or expansion plans. Demolition of certain parcels may be necessary for future
projects. Additionally, the redevelopment plan contemplates site preparation,
or other requirements including environmental remediation necessary to
prepare the site for desired redevelopment projects.
Rehabilitation: The City may assist in the rehabilitation of buildings or site
improvements located within the RPA.
Landscaping/Buffering/Streetscaping: The City may fund certain
landscaping projects, which serve to beautify public properties or rights-of-
way and provide buffering between land uses.
Water, Sanitary Sewer, Storm Sewer and Other Utility Improvements:
Certain utilities may be extended or re-routed to serve or accommodate the
new development. Upgrading of existing utilities may be undertaken. The
City may also undertake the provision of necessary detention or retention
ponds.
Roadway/Street/Parking Improvements: The City may widen and/or vacate
existing roads. Certain secondary streets/roads may be extended or
constructed. Related curb, gutter, and paving improvements could also be
constructed as needed. Parking facilities may be constructed that would be
available to the public. Utility services may also be provided or relocated in
order to accommodate redevelopment activities.
Page 253 of 430
Page 25
Traffic Control/Signalization: Traffic control or signalization improvements
that improve access to the RPA and enhance its redevelopment may be
constructed.
Public Safety-Related Infrastructure: Certain public safety improvements
including, but not limited to, public signage, public facilities, and streetlights
may be constructed or implemented.
School District and Library District Costs: The payment of such costs may be
provided pursuant to the requirements of the TIF Act.
Interest Costs Coverage: The City may fund certain interest costs incurred by
a developer for construction, renovation or rehabilitation of a redevelopment
project. Such funding would be paid for out of annual tax increment revenue
generated from the RPA as allowed under the Act.
Professional Services: The City may fund necessary planning, legal,
engineering, administrative and financing costs during project
implementation. The City may reimburse itself from annual tax increment
revenue if available.
Commitment to Fair Employment Practices and Affirmative Action.
As part of any Redevelopment Agreement entered into by the City and any
private developers, both parties will agree to establish and implement an
honorable, progressive, and goal-oriented affirmative action program that serves
appropriate sectors of the City. The program will conform to the most recent City
policies and plans.
With respect to the public/private development’s internal operations, both
entities will pursue employment practices which provide equal opportunity to all
people regardless of sex, color, race, creed, or sexual orientation. Neither party
will discriminate against any employee or applicant because of sex, marital
status, national origin, age, sexual orientation, or the presence of physical
handicaps. These nondiscriminatory practices will apply to all areas of
employment, including: hiring, upgrading and promotions, terminations,
compensation, benefit programs, and education opportunities.
All those involved with employment activities will be responsible for
conformance to this policy and compliance with applicable state and federal
regulations.
The City and private developers will adopt a policy of equal employment
opportunity and will include or require the inclusion of this statement in all
contracts and subcontracts at any level. Additionally, any public/private entities
will seek to ensure and maintain a working environment free of harassment,
intimidation, and coercion at all sites, and in all facilities at which all employees
Page 254 of 430
Page 26
are assigned to work. It shall be specifically ensured that all on-site supervisory
personnel are aware of and carry out the obligation to maintain such a working
environment, with specific attention to minority and/or female individuals.
Finally, the entities will utilize affirmative action to ensure that business
opportunities are provided and that job applicants are employed and treated in a
nondiscriminatory manner. Underlying this policy is the recognition by the
entities that successful affirmative action programs are important to the
continued growth and vitality of the community.
Completion of Redevelopment Project and Retirement of Obligations
to Finance Redevelopment Costs. This Redevelopment Project and
retirement of all obligations to finance redevelopment costs will be completed
within twenty-three (23) years after the adoption of an ordinance designating the
Redevelopment Project Area. The actual date for such completion and retirement
of obligations shall not be later than December 31 of the year in which the
payment to the municipal treasurer pursuant to the Act is to be made with
respect to ad valorem taxes levied in the twenty-third calendar year after the
ordinance approving the RPA is adopted.
Page 255 of 430
Page 27
VIII. PROVISIONS FOR AMENDING THE TIF PLAN
AND PROJECT
This Plan may be amended pursuant to the provisions of the Act.
Page 256 of 430
APPENDIX 1
Legal Description of Project Area
Page 257 of 430
KR/jmc
S:\EVANSTON\120101\Survey\Plots\2012-02-24\Legal Description-DEMPSTER&DODGE TIF.022012.doc
LEGAL DESCRIPTION (DEMPSTER/DODGE TIF):
THAT PART OF THE NORTH HALF OF SECTION 24, TOWNSHIP 41 NORTH, RANGE 13
EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS, DESCRIBED AS
FOLLOWS:
BEGINNING AT THE NORTHWEST CORNER OF LOT 1 IN BANBURY THIRD
CONSOLIDATION, BEING A PLAT IN THAT PART OF THE NORTHWEST QUARTER OF
SAID SECTION 24, ACCORDING TO THE PLAT THEREOF RECORDED MARCH 27, 1987
AS DOCUMENT NO. 87162463; THENCE SOUTHWESTERLY, WESTERLY,
SOUTHWESTERLY, SOUTHEASTERLY AND SOUTHWESTERLY ALONG THE
NORTHWESTERLY LINE OF SAID LOT 1 TO A POINT THAT IS 241.64 FEET
NORTHWESTERLY OF THE MOST SOUTHWESTERLY CORNER OF SAID LOT 1 AS
MEASURED ALONG SAID NORTHWESTERLY LINE; THENCE SOUTHEASTERLY AT A
RIGHT ANGLE TO SAID NORTHWESTERLY LINE 5.00 FEET; THENCE SOUTHWESTERLY
ALONG A LINE 5.00 FEET SOUTHEASTERLY OF AND PARALLEL TO SAID
NORTHWESTERLY LINE TO A POINT ON THE NORTH RIGHT-OF-WAY LINE OF
GREENLEAF STREET; THENCE EASTERLY ALONG SAID NORTH RIGHT-OF-WAY LINE
OF GREENLEAF STREET TO THE SOUTHWEST CORNER OF LOT 1 IN ARENS
CONTROLS, INC. CONSOLIDATION, BEING A PART OF THE NORTHWEST QUARTER OF
SAID SECTION 24, ACCORDING TO THE PLAT THEREOF RECORDED MAY 20, 1992 AS
DOCUMENT NO. 92349794; THENCE NORTHEASTERLY ALONG THE WESTERLY LINE OF
SAID LOT 1 IN ARENS CONTROLS, INC. CONSOLIDATION TO THE NORTHWEST
CORNER OF SAID LOT 1; THENCE EASTERLY ALONG THE NORTH LINE OF SAID LOT 1
TO A POINT OF CURVE; THENCE SOUTHEASTERLY ALONG SAID CURVE HAVING A
RADIUS OF 40.00 FEET, AN ARC LENGTH OF 64.45 FEET TO A POINT OF TANGENCY ON
THE EAST LINE OF SAID LOT 1; THENCE SOUTHERLY ALONG SAID EAST LINE TO A
CORNER POINT FOR LOT 1 IN SAID BANBURY THIRD CONSOLIDATION; THENCE
Page 258 of 430
KR/jmc
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EASTERLY ALONG THE SOUTH LINE OF SAID LOT 1 IN BANBURY THIRD
CONSOLIDATION TO A POINT ON THE WEST RIGHT-OF-WAY LINE OF BROWN AVENUE;
THENCE NORTHERLY ALONG SAID WEST RIGHT-OF-WAY LINE OF BROWN AVENUE TO
A POINT ON THE SOUTH LINE OF SAID LOT 1 IN BANBURY THIRD CONSOLIDATION;
THENCE EASTERLY ALONG SAID SOUTH LINE OF LOT 1 AND THE EASTERLY
EXTENSION THEREOF TO THE EAST RIGHT-OF-WAY LINE OF DODGE AVENUE;
THENCE NORTHERLY ALONG SAID EAST RIGHT-OF-WAY LINE TO THE NORTHWEST
CORNER OF LOT 1 IN KEAT’S RESUBDIVISION, BEING A SUBDIVISION IN THE
NORTHEAST QUARTER OF SAID SECTION 24, ACCORDING TO THE PLAT THEREOF
RECORDED SEPTEMBER 28, 1989 AS DOCUMENT NO. 89458950; THENCE WESTERLY
ALONG THE WESTERLY EXTENSION OF THE NORTH LINE OF SAID LOT 1 TO A POINT
OF INTERSECTION WITH THE WEST RIGHT-OF-WAY LINE OF SAID DODGE AVENUE;
THENCE NORTHERLY ALONG SAID WEST RIGHT-OF-WAY LINE TO A POINT OF
INTERSECTION WITH THE SOUTH RIGHT-OF-WAY LINE OF DEMPSTER STREET;
THENCE WESTERLY, NORTHERLY AND WESTERLY ALONG SAID SOUTH RIGHT-OF-
WAY LINE TO THE POINT OF BEGINNING.
Page 259 of 430
APPENDIX 2
Boundary Map of RPA
Page 260 of 430
PROJECT NO.CALC.
DRAWING NO.
DWN.
CHKD.
SCALE:
DATE:
SHEET OF
9575 West Higgins Road
(847) 823-0500
Suite 600, Rosemont, Illinois 60018
ENGINEERING, LTD.IN
PREPARED FOR
1 1
1"=150’
120101
CITY OF EVANSTON, ILLINOIS
CITY OF EVANSTON
17.9 AC.|
SCALE IN FEET
0 150
AJK
KJR
JRM
02-24-2012
TIF120101B
S:\EVANSTON\120101\SURVEY\TIF120101B.SUR QUARTER OF SECTION 24-41-13EAST LINE OF THE NORTHWESTQUARTER OF SECTION 24-41-13WEST LINE OF THE NORTHEASTQUARTER OF SECTION 13-41-13
SOUTH LINE OF THE SOUTHWEST
WEST EVANSTONEXSITING TIF #6QUARTER OF SECTION 24-41-13
NORTH LINE OF THE NORTHWEST
DEMPSTER / DODGE TIF
DEMPSTER / DODGE TIF
POINT OF BEGINNING
Page 261 of 430
APPENDIX 3
Existing Land Use Map of RPA
Page 262 of 430
PROJECT NO.CALC.
DRAWING NO.
DWN.
CHKD.
SCALE:
DATE:
SHEET OF
9575 West Higgins Road
(847) 823-0500
Suite 600, Rosemont, Illinois 60018
ENGINEERING, LTD.IN
PREPARED FOR
1 1
1"=150’
120101
CITY OF EVANSTON, ILLINOIS
CITY OF EVANSTON
17.9 AC.|
SCALE IN FEET
0 150
AJK
KJR
JRM
02-24-2012
TIF120101B
S:\EVANSTON\120101\SURVEY\TIF120101B.SUR QUARTER OF SECTION 24-41-13EAST LINE OF THE NORTHWESTQUARTER OF SECTION 24-41-13WEST LINE OF THE NORTHEASTQUARTER OF SECTION 13-41-13
SOUTH LINE OF THE SOUTHWEST
WEST EVANSTONEXSITING TIF #6QUARTER OF SECTION 24-41-13
NORTH LINE OF THE NORTHWEST
DEMPSTER / DODGE TIF
DEMPSTER / DODGE TIF
POINT OF BEGINNING
CURRENT LAND USE MAP
Page 263 of 430
APPENDIX 4
Future Land Use Map of RPA
Page 264 of 430
PROJECT NO.CALC.
DRAWING NO.
DWN.
CHKD.
SCALE:
DATE:
SHEET OF
9575 West Higgins Road
(847) 823-0500
Suite 600, Rosemont, Illinois 60018
ENGINEERING, LTD.IN
PREPARED FOR
1 1
1"=150’
120101
CITY OF EVANSTON, ILLINOIS
CITY OF EVANSTON
17.9 AC.|
SCALE IN FEET
0 150
AJK
KJR
JRM
02-24-2012
TIF120101B
S:\EVANSTON\120101\SURVEY\TIF120101B.SUR QUARTER OF SECTION 24-41-13EAST LINE OF THE NORTHWESTQUARTER OF SECTION 24-41-13WEST LINE OF THE NORTHEASTQUARTER OF SECTION 13-41-13
SOUTH LINE OF THE SOUTHWEST
WEST EVANSTONEXSITING TIF #6QUARTER OF SECTION 24-41-13
NORTH LINE OF THE NORTHWEST
DEMPSTER / DODGE TIF
DEMPSTER / DODGE TIF
POINT OF BEGINNING
FUTURE LAND USE MAP
Page 265 of 430
APPENDIX 5
TIF Qualification Report
Prepared by Kane, McKenna and Associates
Page 266 of 430
CITY OF EVANSTON, ILLINOIS
PRELIMINARY TIF QUALIFICATION REPORT
PROPOSED DEMPSTER/DODGE
REDEVELOPMENT PROJECT AREA
A preliminary analysis to assess the likelihood that all or a portion of an
area located in the City of Evanston would qualify as a blighted-improved
area as defined in the Tax Increment Allocation Redevelopment Act, 65
ILCS 5/11-74.4-3, et seq., as amended.
Prepared for: City of Evanston, Illinois
Prepared Jointly by: Kane, McKenna and Associates, Inc.
and
The City of Evanston
March 2012
DRAFT
As of March 14, 2012
Page 267 of 430
PROPOSED DEMPSTER/DODGE REDEVELOPMENT PROJECT AREA
TIF QUALIFICATION ASSESSMENT
TABLE OF CONTENTS
SECTION TITLE PAGE
Executive Summary i
I. Background 1
II. Qualification Criteria 2
III. Evaluation Methodology 5
IV. Qualification Findings for Proposed RPA 6
V. Summary of Findings; Overall Assessment 10
of Qualification
Page 268 of 430
______________________________________________________________________________
i
EXECUTIVE SUMMARY
Kane, McKenna and Associates, Inc. (KMA) has been retained by the City of Evanston,
Illinois (the “City”) to conduct an analysis of the potential qualification and designation
of certain property located in the City, to be addressed herein as the proposed
Redevelopment Project Area (the “RPA” or “TIF District”).
The City is pursuing the RPA designation as part of its strategy to promote the
revitalization of the property and thereby assist the City in achieving its public policy
goal of promoting economic redevelopment. By undertaking the designation, the City
will help strengthen the RPA as a significant contributor to the City’s overall economic
base.
Based upon the preliminary analysis completed to date, KMA has reached the following
conclusions regarding the potential qualification of the RPA as a TIF District:
1) The proposed TIF District meets the criteria for a “blighted area” with
improvements, as the term is defined under the TIF Act – Overall, the parcels within
the proposed TIF District either have declined, or are in danger of declining, toward a
blighted condition. This condition prevents, or threatens to prevent, the healthy
economic and physical development of properties in a manner that the community
deems essential to its overall economic health.
2) Current conditions impede redevelopment – The conditions found within the
proposed TIF District present a barrier to the area’s successful redevelopment. Without
the use of City planning and economic development resources to mitigate such
conditions, potential redevelopment activities are not likely to be economically feasible.
3) Viable redevelopment sites could produce incremental revenue – Within the
proposed TIF District, there are parcels which potentially could be redeveloped or
rehabilitated and thereby produce incremental property tax revenue or additional sales
tax revenue. Such revenue, used in combination with other City resources for
redevelopment incentives or public improvements, would likely stimulate private
investment and job creation in these sites and ultimately throughout the TIF District.
4) Pursuit of TIF designation is recommended – To mitigate the existing conditions
(thereby promoting the improved physical condition of the proposed RPA) and to
leverage the City’s investment and redevelopment efforts, KMA recommends that the
City pursue the formal TIF designation process for the RPA.
Because the City will not pursue the redevelopment of residential parcels that could
potentially dislocate 10 or more residential units within the proposed TIF district, the
City will not conduct a housing impact study pursuant to the TIF Act.
Page 269 of 430
______________________________________________________________________________
1
I. BACKGROUND
In the context of planning for the proposed Redevelopment Project Area, the City has
initiated a study of the area to determine whether it would potentially qualify as a TIF
District. Kane, McKenna and Associates, Inc. agreed to undertake the study of the
proposed RPA or TIF District on the City’s behalf.
Current Land Use. The proposed RPA is a compact area situated at the southwest
corner of Dempster Road and Dodge Avenue. The Dempster/Dodge intersection is a
key commercial node in Evanston, and though currently underutilized, it has a number
of assets that could be leveraged as part of its future redevelopment.
Overall, the area faces a number of redevelopment impediments as described in Section
IV of this report. Obsolescence and excessive vacancies are the principal impediments
that reduce the competitiveness of the area.
General Redevelopment Objectives. The redevelopment of the proposed RPA is
consistent with the City’s overarching land use objectives, which are contained in the
Comprehensive Plan, zoning ordinance and other land use planning elements. In the
Comprehensive Plan adopted in 2000, the City has articulated a number of economic
development objectives which would be supported by the City’s adoption of the
proposed RPA as a TIF District. For example, a goal is to promote “growth and
redevelopment of businesses, commercial, and industrial areas” including the
Dempster/Dodge area. It further states that the City of Evanston “has an interest in the
success of this important intersection and should support redevelopment plans that will
enhance the commercial area.”
Given the gap between the City’s goals for the area versus the current conditions
described in this report, the City has determined that the redevelopment of the proposed
RPA would be highly beneficial to the community. With a redevelopment strategy in
place, the economic base of the RPA would be stabilized and increased – thereby
benefiting the community as a whole. Without such a redevelopment strategy, the
adverse conditions identified in this report would likely worsen.
General Scope and Methodology. KMA performed its analysis by conducting a
series of meetings and discussions with City staff, starting in September 2011 and
continuing periodically up to the date of this report. The purpose of the meetings was to
gather data related to the qualification criteria for properties included in the study area.
These meetings were complemented by a series of field surveys for the entire area to
evaluate the condition of the proposed RPA, on a parcel-by-parcel basis. The field
surveys and data collected have been utilized to test the likelihood that the proposed
RPA would qualify for TIF designation.
The qualification factors discussed in this report would qualify the proposed RPA as a
blighted-improved area, as the term is defined pursuant to the TIF Act.
For additional information about KMA’s data collection and evaluation methods, refer
to Section III of this report.
Page 270 of 430
______________________________________________________________________________
2
II. QUALIFICATION CRITERIA
With the assistance of City staff, Kane, McKenna and Associates, Inc. assessed the
proposed RPA to determine the likelihood that qualifying factors listed in the Act would
be present. The relevant provisions of the Act are cited below.
The Act sets out specific procedures which must be adhered to in designating a
redevelopment project area (RPA). By definition, a “redevelopment project area” is:
“An area designated by the municipality, which is not less in the aggregate than
1½ acres and in respect to which the municipality has made a finding that there
exist conditions which cause the area to be classified as a blighted area or a
Conservation Area, or a combination of both blighted areas and Conservation
Areas.”
Under the Act, “blighted-improved area” means any improved or vacant area within the
boundaries of a redevelopment project area located within the territorial limits of the
municipality where certain conditions are met, as identified below.
TIF Qualification Factors for a Blighted-Improved Area. In accordance with
the TIF Act, KMA performed an assessment to determine if the proposed RPA qualified
as a blighted-improved area. The following factors were examined to determine TIF
qualification:
If a blighted-improved area, industrial, commercial and residential buildings or
improvements are detrimental to the public safety, health or welfare because of a
combination of five (5) or more of the following factors, each of which is (i) present, with
that presence documented to a meaningful extent so that a municipality may reasonably
find that the factor is clearly present within the intent of the Act and (ii) reasonably
distributed throughout the improved part of the redevelopment project area:
(A) Dilapidation. An advanced state of disrepair or neglect of necessary
repairs to the primary structural components of building or improvements in
such a combination that a documented building condition analysis determines
that major repair is required or the defects are so serious and so extensive that
the buildings must be removed.
(B) Obsolescence. The condition or process of falling into disuse. Structures
become ill-suited for the original use.
(C) Deterioration. With respect to buildings, defects include but are not
limited to, major defects in the secondary building components such as doors,
windows, porches, gutters, downspouts, and fascia. With respect to surface
improvements, that the condition of roadways, alleys, curbs, gutters, sidewalks,
off-street parking and surface storage areas evidence deterioration, including, but
Page 271 of 430
______________________________________________________________________________
3
limited to, surface cracking, crumbling, potholes, depressions, loose paving
material and weeds protruding through paved surfaces.
(D) Presence of Structures Below Minimum Code Standards. All structures
that do not meet the standards of zoning, subdivision, building, fire and other
governmental codes applicable to property, but not including housing and
property maintenance codes.
(E) Illegal Use of Individual Structures. The use of structures in violation of
applicable federal, State, or local laws, exclusive of those applicable to the
presence of structures below minimum code standards.
(F) Excessive Vacancies. The presence of buildings that are unoccupied or
under-utilized and that represent an adverse influence on the area because of the
frequency, extent or duration of the vacancies.
(G) Lack of Ventilation, Light, or Sanitary Facilities. The absence of adequate
ventilation for light or air circulation in spaces or rooms without windows, or that
require the removal of dust, odor, gas, smoke or other noxious airborne
materials. Inadequate natural light and ventilation means the absence of
skylights or windows for interior spaces or rooms and improper window sizes and
amounts by room area to window area ratios. Inadequate sanitary facilities refers
to the absence or inadequacy of garbage storage and enclosure, bathroom
facilities, hot water and kitchens and structural inadequacies preventing ingress
and egress to and from all rooms and units within a building.
(H) Inadequate Utilities. Underground and overhead utilities such as storm
sewers and storm drainage, sanitary sewers, water lines and gas, telephone and
electrical services that are shown to be inadequate. Inadequate utilities are those
that are: (i) of insufficient capacity to serve the uses in the redevelopment project
area; (ii) deteriorated, antiquated, and obsolete or in disrepair; or (iii) lacking
within the redevelopment project area.
(I) Excessive Land Coverage and Overcrowding of Structures and Community
Facilities. The over-intensive use of property and the crowding of buildings and
accessory facilities onto a site. Examples of problem conditions warranting the
designation of an area as exhibiting excessive land coverage are: (i) the presence
of buildings either improperly situated on parcels or located on parcels of
inadequate size and shape in relation to present-day standards of development
for health and safety and (ii) the presence of multiple buildings on a single parcel.
For there to be a finding of excessive land coverage, these parcels must exhibit
one or more of the following conditions: insufficient provision for light and air
within or around buildings, increased threat of spread of fire due to the close
proximity of buildings, lack of adequate or proper access to a public right-of-way,
lack of reasonably required off-street parking or inadequate provision for loading
service.
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(J) Deleterious Land-Use or Layout. The existence of incompatible land-use
relationships, buildings occupied by inappropriate mixed-uses, or uses
considered to be noxious, offensive or unsuitable for the surrounding area.
(K) Environmental Clean-Up. The proposed redevelopment project area has
incurred Illinois Environmental Protection Agency or United States
Environmental Protection Agency remediation costs for (or a study conducted by
an independent consultant recognized as having expertise in environmental
remediation has determined a need for) the clean-up of hazardous waste,
hazardous substances or underground storage tanks required by State or federal
law. Any such remediation costs would constitute a material impediment to the
development or redevelopment of the redevelopment project area.
(L) Lack of Community Planning. The proposed redevelopment project area was
developed prior to or without the benefit or guidance of a community plan. This
means that the development occurred prior to the adoption by the municipality of
a comprehensive or other community plan or that the plan was not followed at
the time of the area’s development. This factor must be documented by evidence
of adverse or incompatible land-use relationships, inadequate street layout,
improper subdivision, parcels of inadequate shape and size to meet
contemporary development standards or other evidence demonstrating an
absence of effective community planning.
(M) “Stagnant” EAV. The total equalized assessed value (EAV) of the proposed
redevelopment project area has declined for three (3) of the last five (5) calendar
years, or is increasing at an annual rate that is less than the balance of the
municipality for three (3) of the last five (5) calendar years, or is increasing at an
annual rate that is less than the Consumer Price Index for All Urban Consumers
published by the United States Department of Labor or successor agency for
three (3) of the last five (5) calendar years. The finding is based on the last 5
years for which information is available.
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5
III. EVALUATION METHODOLOGY
In evaluating the proposed RPA’s potential qualification as a TIF District, the following
methodology was utilized:
1) Site surveys of the RPA were undertaken by representatives from Kane, McKenna
and Associates, Inc., supplemented with photographic analysis of the sites. Site
surveys were completed for each parcel of land within the proposed RPA.
2) KMA conducted evaluations of exterior structures and associated site
improvements, noting such conditions as overcrowding and obsolescence.
Additionally, KMA reviewed the following data: 2005-2010 tax information from
Cook County, Sidwell parcel tax maps, historical aerial photos, site data, local
history (including discussions with City staff), and an evaluation of area-wide
factors that have affected the area's development (e.g., obsolescence, deleterious
land-use and layout, etc.).
3) Existing structures and site conditions were initially surveyed only in the context
of checking, to the best and most reasonable extent available, TIF Act factors
applicable to specific structures and site conditions of the parcels.
4) The RPA was examined to assess the applicability of the different factors required
for qualification as a TIF district. Examination was made by reviewing the
information and determining how each measured when evaluated against the
relevant factors. The RPA was evaluated to determine the applicability of the
thirteen (13) different factors, as defined under the Act, which would qualify the
area as a TIF district.
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IV. QUALIFICATION FINDINGS FOR PROPOSED RPA
Based upon KMA’s preliminary evaluation of parcels in the proposed RPA and analysis
of each of the eligibility factors summarized in Section II, the following factors are
presented to support qualification of the proposed RPA as a blighted-improved area
under the TIF Act. These factors are summarized in the table below.
Exhibit 2
Summary of TIF-Qualifying Factors
Maximum
Possible
Factors
per
Statute
Minimum
Factors
Needed to
Qualify per
Statute
Qualifying Factors
Present in Proposed RPA
13 5 6
• Lagging EAV
• Excessive Vacancies
• Obsolescence
• Deleterious Layout
• Inadequate Utilities
• Environmental Remediation
Findings for RPA. The proposed RPA meets the qualifications for a blighted-
improved area under the statutory criteria set forth in the TIF Act. KMA reviewed the
criteria needed to qualify the area as a blighted-improved area, determining that 6
factors were likely to be present:
1. Lagging or Declining EAV. The EAV of the TIF District has grown at a rate slower
than the City-wide EAV for 4 of the last 5 years (refer to chart below). Additionally, TIF
District EAV has lagged the Consumer Price Index for 4 of the past 5 years. Therefore, a
finding of lagging EAV is made pursuant to the TIF Act.
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7
Exhibit 3
EAV Trends for Proposed TIF District
2010 2009 2008 2007* 2006 2005
Total EAV for
TIF District
10,816,879 10,712,129 14,148,341 13,508,513 13,346,272 13,493,788
EAV Change
(%)
1.0% -24.3%
4.7% 1.2% -1.1%
City-wide EAV
(Excluding TIF)
3,031,067,208 3,295,277,240 2,924,249,551 2,758,831,516 2,232,546,474 2,229,259,234
City EAV Change
(%) -8.0%
12.7% 6.0% 23.6% 0.1%
CPI
1.6%
-0.4%
3.8%
2.8% 3.2%
Notes:
(1) Figures in bold for those years in which City EAV exceeded growth rate of EAV within proposed TIF District.
(2) Reassessment years asterisked.
Source: Cook County and U.S. Bureau of Labor Statistics
2. Excessive Vacancies. The TIF Act states that this finding is characterized by the
presence of unoccupied or underutilized buildings that represent an adverse influence
on the area. The proposed Dempster/Dodge TIF District has numerous vacant or
partially vacant structures, including partial vacancies for 3 structures having the
following addresses/users:
Dempster/Dodge Plaza – Building 1
• Former A.J. Wright retailer
• 1112 Dodge
• 1118 Dodge
• 1122 Dodge
• 1908E Dempster
Dempster/Dodge Plaza – Building 2
• Former Frank’s Nursery
• Former Dollar Store
• 1938 Dempster
• Former EZ Laundry
• 1958 Dodge
• 1960 Dodge
Dempster/Dodge Plaza – Building 3 (Outlot)
• 1152 Dodge
• 1168 Dodge
• 1900A Dempster
According to the current property owner, only 52% of the plaza is leased as of January
2012. Moreover, the remaining unused space is not caused by transitional vacancies or
turnover, but instead are relatively long-term vacancies of approximately one year or
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8
longer. Because of (a) the reduced economic activity associated with vacancies, (b) the
size of the facility (over 200,000 square feet of built space), and (c) the prominent
location along two major local roads, the vacant structures represent an adverse
influence on the overall TIF District.
3. Obsolescence. The Act states that obsolescence is the condition or process of falling
into disuse or structures that have become ill-suited for their original use. Overall, the
RPA exhibits both functional and economic obsolescence.
Economic obsolescence is manifested by the lagging EAV first and foremost. As
mentioned, the EAV has lagged the City EAV growth rate for 4 of the past 5 years.
Moreover, the most current EAV figures (tax year 2010) are still below the 2005 levels
and have not rebounded.
The numerous store vacancies observed among the 3 Dempster/Dodge Plaza buildings
reflect both economic obsolescence and (in functional terms) a literal “disuse” of
structures. Additionally, the larger vacant spaces are obsolete and would need to be
adapted for smaller end users (requiring the space to be reconfigured for a smaller
layout, changed loading bays, etc.).
4. Deleterious Layout. As noted in Section II, a municipality can make a finding of
deleterious layout or land use when there exists either (a) incompatible land-use
relationships, (b) buildings occupied by inappropriate mixed-uses or uses considered to
be noxious, or (c) uses offensive or unsuitable for the surrounding area. Most of the
problems in the area reflect incompatible land use relationships. The area reflects
piece-meal, uncoordinated development, in which competing land uses abut each other
-- e.g., commercial uses are situated next to residential uses within the TIF District, and
residential uses outside the TIF District abut commercial uses within the TIF District.
KMA observed the following indicators of deleterious land-use/layout:
• Minimal buffering between a residential and non-residential uses - In particular, the
commercial structures along Dodge Avenue are situated directly against residences,
with minimal or no buffering.
• Ingress and egress are problematic – It is difficult for cars to exit leaving the Dodge
Avenue structures and then turning south (into traffic). The ingress/egress
problems are exacerbated by the fact that the traffic volume is heavy along Dodge
Avenue, in comparison to other north/south streets in the neighborhood.
• Loading and unloading – The southern side of the Dempster/Dodge Plaza facility
has a narrow approach for the larger trucks serving the Dominick’s food store.
5. Inadequate Utilities. The Act states that overhead or underground utilities that are
deteriorated, antiquated, obsolete or in disrepair are considered inadequate. Also, those
utilities that lack the capacity to meet future development demands are considered
inadequate. Utilities would include: storm sewers, storm drainage, sanitary sewers,
water lines and gas, telephone and electrical services.
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9
Based on the City’s Director of Utilities analysis from December 2011, the existing public
utilities in the area are antiquated and obsolete, and certain components reflect
deterioration/disrepair. In particular, aged water mains and combined sewers
demonstrate obsolescence and require repair. The City Engineer’s analysis
demonstrates the following conditions:
- The combined sewer system is generally inadequate, due to age (over 100 years
old) and use of obsolete materials;
- Materials such as brick, cast iron, and clay tile are obsolete, because modern
materials such as PVC pipe, ductile iron and reinforced concrete are now the
industry standard; and
- Water and sanitary sewer for certain components need replacement, including
sewer along Dodge Avenue extending from Dempster to Crain.
According the Director of Utilities, the modern materials are more durable and would be
less likely to fail.
6. Environmental Remediation. As indicated in Section III, a qualifying factor under
the TIF Act relates to environmental remediation if the area has (a) incurred
Illinois/U.S. Environmental Protection Agency remediation costs, or (b) a study has
determined a need for environmental clean-up. The area has previously incurred said
costs, with a “No Further Remediation” letter indicating the absorption of said costs.
Moreover, the efforts to address the environmental problems have resulted in an
“engineered barrier” to prevent the migration of contaminants. While necessary to
protect the environment and complete the clean-up project, the need to leave the
engineered barrier in place has limited the marketability of the parcels within the
proposed TIF District and reduced the re-use potential of the site – thereby creating an
impediment to the redevelopment of the project area.
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10
V. SUMMARY OF FINDINGS; GENERAL ASSESSMENT OF
QUALIFICATION
The following is a summary of relevant qualification findings as it relates to the City
potentially designating the proposed RPA as a TIF District.
• The area is contiguous and is greater than 1½ acres in size;
• The proposed RPA meets the criteria for a blighted-improved area TIF District, if
the City pursues this course of action. The qualifying factors found in the
proposed RPA are present to a meaningful extent and are evenly distributed
throughout the proposed RPA. A more detailed analysis of the qualification
findings is outlined in Section IV of this report;
• All property in the area would substantially benefit by the proposed
redevelopment project improvements;
• The sound growth of taxing districts applicable to the area, including the City, has
been impaired by the factors found present in the area; and
• The area would not be subject to redevelopment without the investment of public
funds, including property tax increments.
In the judgment of KMA, these preliminary findings support the case for the City to
initiate a formal process to consider the proposed RPA as a TIF District.
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3/16/2012
33-O-12
AN ORDINANCE
Authorizing the Establishment of Interested Parties Registries
And Adopting Rules for Such Registries for
Redevelopment Project Areas in the City of Evanston
WHEREAS, the City of Evanston, Cook County, Illinois (the “City”) is
considering the designation of a “redevelopment project area or areas”, as defined in
the Tax Increment Allocation Redevelopment Act, 65 ILCS 5/11-74.4-1, et. seq. (the
“Act”), pursuant to the provisions of the Act; and
WHEREAS, , pursuant to Section 11-74.4-4.2 of the Act, the City is
required to establish certain interested parties’ registries (individually, a “Registry” and
collectively, the “Registries”) and adopt registration rules for such Registries; and
WHEREAS, the City desires to adopt this ordinance in order to comply
with such requirements of the Act,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Clerk or his designee is hereby authorized and
directed to create a Registry in accordance with Section 11-74.4-4.2 of the Act for each
Redevelopment Project Area created or amended under the Act by the City.
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SECTION 3: In accordance with Section 11-74.4-4.2 of the Act, the City
hereby adopts the registration rules attached hereto as Exhibit A and incorporated
herein by reference (the “Rules”) as the Rules for each Registry. The City’s Corporate
Authorities may amend such Rules from time to time as may be necessary or desirable
to comply with and carry out the purposes intended by the Act.
SECTION 4: The City Clerk or his designee is hereby authorized and
directed to cause the publication of the notice that interested persons may register with
the City in order to receive information of the proposed designation of the
redevelopment project area (the “Notice”), said Notice being substantially in the form
attached hereto as Exhibit B and incorporated herein by reference, in a newspaper of
general circulation within the City.
SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid application of this ordinance
is severable.
SECTION 8: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
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Ayes: ______________
Nays: ______________
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
Page 282 of 430
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EXHIBIT A
CITY OF EVANSTON
INTERESTED PARTIES REGISTRY REGISTRATION RULES
A. Definitions. As used in these Registration Rules, the following terms shall have
the definitions set forth below.
“Act” shall mean the Tax Increment Allocation Redevelopment Act, 65 ILCS 5/11-
74.4-1 et seq., as amended from time to time.
“Clerk” shall mean the Clerk of the City.
“Interested Party(ies)” shall mean any individual or organization or entity
registered in a specific Registry who has registered in such Registry and whose
registration has not been terminated in accordance with these Registration
Rules.
“Redevelopment Project Area” shall mean a Redevelopment Project Area that (a)
is intended to qualify as a “Redevelopment Project Area” under the Act and (b) is
subject to the “Interested Parties” Registry requirements of the Act.
“Registration Form” shall mean the form appended to these Registration Rules or
such revised form as may be approved by the City consistent with the
requirements of the Act.
“Registry” or “Registries” shall mean each Interested Parties Registry, and all
such Registries, collectively, established by the City pursuant to Section 11-74.4-
4.2 of the Act for any and all Redevelopment Project Areas in the City.
“City” shall mean City of Evanston, Cook County, Illinois.
B. Establishment of Registry. The City shall establish a separate Interested Parties
Registry for each Redevelopment Project Area, whether existing as of the date of
the adoption of these Rules or hereafter established. The City shall establish a
new Registry whenever it has identified an area for study and possible
designation as a Redevelopment Project Area. In any event, the process of
establishing the new Registry must be completed prior to the deadline for
sending any of the notices required by Section (J) of these Rules or any other
notices required by the Act with respect to the proposed Redevelopment Project
Area.
C. Maintenance of Registry. The Registries shall be maintained by the Clerk or his
or her designee. In the event the City determines that an individual other than
the Clerk should maintain the Registries, the City may transfer the responsibility
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for maintaining the Registries to such other Department provided that the City (i)
gives prior written notice to all Interested Parties not less than thirty (30) days
prior to such transfer and (ii) published notice of such transfer in a newspaper of
general circulation in the City.
D. Registration by Residents. An individual seeking to register as an Interested
Person with respect to a Redevelopment Project Area must complete and submit
a Registration Form to the Clerk.
E. Registration by Organizations. An organization seeking to register as an
Interested Person with respect to a Redevelopment Project Area must complete
and submit a Registration Form to the Clerk.
F. Determination of Eligibility. All individuals and organizations whose Registration
Form and supporting documentation complies with these Registration Rules shall
be registered in the applicable Registry within 10 business days after the Clerk’s
receipt of all such documents. The Clerk shall provide written notice to the
registrant confirming such registration. Upon registration Interested Parties shall
be entitled to receive all notices and documents required to be delivered under
these Rules or as otherwise required under the Act with respect to the applicable
Redevelopment Project Area. If the Clerk determines that a registrant’s
Registration Form and/or supporting documentation is incomplete or does not
comply with these Registration Rules, the Clerk shall give written notice to the
registrant specifying the defect(s) and the registrant shall be entitled to correct
any defects and resubmit a new Registration Form and supporting
documentation.
G. Renewal and Termination. An Interested Person’s registration shall remain
effective for a period of three years. At any time after such three-year period the
Clerk may provide written notice by regular mail to the Interested Person stating
that such registration shall terminate unless the Interested Person renews such
registration with 30 days after the Clerk’s mailing of written notice. To renew
such registration, the Interested Person shall, within such 30 day period,
complete and submit the same Registration Form then required of initial
registrants operations in the City. The registration of all individuals and
organizations whose Registration Form is submitted in a timely manner and
complies with these Regulation Rules shall be renewed for an additional,
consecutive three year period. If the Clerk determines that a registrant’s renewal
Registration Form is incomplete or does not comply with these Registration
Rules, the clerk shall give written notice to the registrant at the address specified
in the renewal Registration Form submitted by such registrant, specifying the
defect(s). The registrant shall be entitled to correct any defects and resubmit a
new Registration Form within 30 days after receipt of the Clerk’s notice. If all
defects are not corrected within 30 days after the Interested Person’s receipt of
the Clerk’s notice, the Interested Person’s registration shall be terminated. Any
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Interested Person whose registration is terminated shall be entitled to register
again as if a first-time registrant.
H. Amendment to Registration. An Interested Party may amend its registration by
giving written notice to the Clerk by certified mail of any of the following: (i)
change in address for notice purposes: (ii) in the case of organizations, a
change in the name of the contact person; and (iii) a termination of registration.
Upon receipt of such notice, the Clerk shall revise the applicable Registry
accordingly.
I. Registries Available for Public Inspection. Each Registry shall be available for
public inspection during normal business hours. The Registry shall include the
name, address and telephone number of each Interested Person and for
organizations, the name and phone number of a designated contact person.
J. Notices to be Sent to Interested Parties. Interested Parties shall be sent the
following notices and any other notices required under the Act with respect to the
applicable Redevelopment Project Area:
(i) pursuant to sub-section 11-74.4-5(a) of the Act, notice of the availability of
a proposed redevelopment plan and eligibility report, including how to
obtain this information; such notice shall be sent by mail within a
reasonable period of time after the adoption of the ordinance or resolution
fixing the public hearing for the proposed redevelopment plan;
(ii) pursuant to sub-section 11-74.4-5(a) of the Act, notice of changes to
proposed redevelopment plans that do not (1) add additional parcels of
property to the proposed Redevelopment Project Area, (2) substantially
affect the general land uses proposed in the redevelopment plan, (3)
substantially change the nature of or extend the life of the redevelopment
project, or (4) increase the number of inhabited residential units to be
displaced from the Redevelopment Project Area, as measured from the
time of creation of the Redevelopment Project Area, to a total of more than
10; such notice shall be sent by mail not later than 10 days following the
City’s adoption by ordinance of such changes.
(iii) Pursuant to Section 11-74.4-5(c) of the Act, notice of amendments to
previously approved redevelopment plans that do not (1) add additional
parcels of property to the redevelopment project area, (2) substantially
affect the general land uses in the redevelopment plan, (3) substantially
change the nature of the redevelopment project, (4) increase the total
estimated redevelopment project costs set out in the redevelopment plan
by more than 5 percent after adjustment for inflation from the date the plan
was adopted, (5) add additional redevelopment project costs to the
itemized list of redevelopment project costs set out in the redevelopment
plan, or (6) increase the number of inhabited residential units to be
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displaced from the redevelopment project area, as measured from the
time of creation of the redevelopment project, to a total of more than 10;
such notice will be sent by mail not later than 10 days following the City’s
adoption by ordinance of such amendment;
(iv) pursuant to sub-section 11-74.4-5(d)(9) of the Act, for redevelopment
plans or projects that would result in the displacement of residents from 10
or more inhabited residential units or that contain 75 or more inhabited
residential units, notice of the availability of the annual report described by
sub-section 74.4-5(d) of the Act, including how to obtain the annual report;
such notice shall be sent by mail within a reasonable period of time after
completion of the certified audit report.
(v) Pursuant to sub-section 11-74.4-6(e) of the Act, notice of the preliminary
public meeting required under the Act for a proposed Redevelopment
Project Area that will result in the displacement of residents from 10 or
more inhabited residential units or which will contain 75 or more inhabited
residential units; such notice shall be sent by certified mail not less than
15 days before the date of such preliminary public meeting.
K. Non-Interference. These Registration Rules shall not be used to prohibit or
otherwise interfere with the ability of eligible organizations and individuals to
register for receipt of information to which they are entitled under the Act.
L. Amendment of Registration Rules. These Registration Rules may be amended
by the City subject to and consistent with the requirements of the Act.
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INTERESTED PARTIES REGISTRATION FORM
Registration for Individuals: If you would like to register on the Interested parties Registry for
one or more Redevelopment Project Areas (TIFs) in the City of Evanston, please complete Part
A, sign and date the form, and submit to the City Clerk at the address indicated below.
Registration for Organization: If you would like to register on the Interested Parties Registry for
one or more Redevelopment Project Areas (TIFs) in the City of Evanston, please complete Part
B, sign and date the form, and submit to the City Clerk at the address indicated below.
PART A: REGISTRATION FOR INDIVIDUALS (Please Print)
Name_______________________________________________________________________
Street Address________________________________________________________________
City________________________ State___________________ Zip Code_______________
Telephone (___) _________________ Fax (___) ___________________
E-Mail Address_______________________________________
Please check the TIF(s) you are interested in below:
( ) Dempster Dodge TIF
( ) Chicago Main TIF
( ) Other TIFs
PART B: REGISTRATION FOR ORGANIZATIONS (Please Print)
Organization Name_____________________________________________________________
Contact Name_________________________________________________________________
Street Address________________________________________________________________
City________________________ State___________________ Zip Code_______________
Telephone (___) _________________ Fax (___) ___________________
E-Mail Address_______________________________________
Please check the TIF(s) you are interested in below:
( ) Dempster Dodge TIF ( ) Chicago Main TIF ( ) Other TIFs
Please return this form to: TIF Interested Parties Registry
City Clerk’s Office
2100 Ridge Avenue
Evanston, Illinois 60201-2796
Signature/Title________________________________________ Date___________________
Page 287 of 430
33-O-12
-9-
EXHIBIT B
NOTICE – CITY OF EVANSTON
TAX INCREMENT FINANCING REDEVELOPMENT PROJECT AREAS
REGISTRATION FOR INTERESTED PARTIES REGISTRY
Pursuant to Section 11-74.4-2 of the Tax Increment Allocation Redevelopment
Act, 65 ILCS 5/11-74.4-1, et seq. (the “Act”), the City of Evanston (the “City”) is required
to establish an interested parties registry (“Registry” or “Registries”) for each
“Redevelopment Project Area” created pursuant to the Act, whether existing as of the
date of this Notice or hereafter established. The City has adopted an ordinance
authorizing the establishment of Registries by the City Clerk (the “Clerk”) and adopting
Registration Rules for such Registries. The purpose of this Notice is to inform
Interested Parties of the Registries and Registration Rules for the Registries and to
invite Interested Parties (as defined below) to register in the Registry for any
Redevelopment Project Area in the City.
Any individual or organization requiring information pertaining to activities within
one or more Redevelopment Project Areas in the City (an “Interested Party”) is entitled
to register in the Registry for any Redevelopment Project Area. Organizations include,
but are not limited to, businesses, business organizations, civic groups, not-for-profit
corporations and community organizations.
An organization seeking to register as an Interested Party with respect to a
Redevelopment Project Area must also complete and submit a Registration Form to the
Clerk.
Interested Parties Registries are being established for the following
Redevelopment Project Areas, which the City is considering designating:
Proposed Dempster Dodge TIF District
Proposed Chicago Main TIF District
Any City TIF Districts
All individuals and organizations whose Registration Forms comply with the
Registration Rules, and are submitted, either in person or by mail, to the office of the
City Clerk, 2100 Ridge Avenue, Evanston, Illinois 60201-2796, will be registered in the
applicable Registry within 10 business days after the Clerk’s receipt of all such
documents. The Clerk will provide written notice to the registrant confirming such
registration. Upon registration, Interested Parties will be entitled to receive all notices
and documents required to be delivered under the Act with respect to the applicable
Redevelopment Project Area. If the Clerk determines that a registrant’s Registration
Form is incomplete or does not comply with the Registration Rules adopted by the City,
the Clerk will give written notice to the registrant specifying the defects. The registrant
will be entitled to correct any defects and resubmit a new Registration Form and
supporting documentation. An Interested Party’s registration will remain effective for a
period of three years. Rules for the renewal or amendment of an Interested Party’s
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registration are included with the Registration Form that may be obtained as described
herein.
Each Registry will be available for public inspection at the office of the Clerk
during normal business hours. The Registry will include the name address and
telephone number of each Interested Person and, or organizations, the name and
phone number of a designated contact person.
Interested Parties will be sent the following notices and any other notices
required under the Act with respect to the applicable Redevelopment Project Area:
(i) pursuant to sub-section 11-74.4-5(a) of the Act, notice of the availability of
a proposed redevelopment plan and eligibility report, including how to
obtain this information; such notice shall be sent by mail within a
reasonable period of time after the adoption of the ordinance fixing the
public hearing for the proposed redevelopment plan;
(ii) pursuant to sub-section 11-74.4-5(a) of the Act, notice of changes to
proposed redevelopment plans that do not (1) add additional parcels of
property to the proposed Redevelopment Project Area, (2) substantially
affect the general land uses proposed in the redevelopment plan, (3)
substantially change the nature of or extend the life of the redevelopment
project, or (4) increase the number of inhabited residential units to be
displaced from the Redevelopment Project Area, as measured from the
time of creation of the Redevelopment Project Area, to a total of more than
10; such notice shall be sent by mail not later than 10 days following the
City’s adoption by ordinance or resolution of such changes.
(iii) Pursuant to Section 11-74.4-5(c) of the Act, notice of amendments to
previously approved redevelopment plans that do not (1) add additional
parcels of property to the redevelopment project area, (2) substantially
affect the general land uses in the redevelopment plan, (3) substantially
change the nature of the redevelopment project, (4) increase the total
estimated redevelopment project costs set out in the redevelopment plan
by more than 5 percent after adjustment for inflation from the date the plan
was adopted, (5) add additional redevelopment project costs to the
itemized list of redevelopment project costs set out in the redevelopment
plan, or (6) increase the number of inhabited residential units to be
displaced from the redevelopment project area, as measured from the
time of creation of the redevelopment project, to a total of more than 10;
such notice will be sent by mail not later than 10 days following the City’s
adoption by ordinance of such amendment;
(iv) pursuant to sub-section 11-74.4-5(d)(9) of the Act, for redevelopment
plans or projects that would result in the displacement of residents from 10
or more inhabited residential units or that contain 75 or more inhabited
Page 289 of 430
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residential units, notice of the availability of the annual report described by
sub-section 74.4-5(d) of the Act, including how to obtain the annual report;
such notice shall be sent by mail within a reasonable period of time after
completion of the certified audit report.
(v) Pursuant to sub-section 11-74.4-6(e) of the Act, notice of the preliminary
public meeting required under the Act for a proposed Redevelopment
Project Area that will result in the displacement of residents from 10 or
more inhabited residential units or which will contain 75 or more inhabited
residential units; such notice shall be sent by certified mail not less than
15 days before the date of such preliminary public meeting.
Registration Forms may be picked upon at the office of the City Clerk, City of
Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201 and may be obtained by
Interested Parties or by their representatives. Registration Forms will not be mailed or
faxed. If you require additional information, please call the office of the City Clerk at
847/448-4311.
Page 290 of 430
3/16/2012
34-O-12
AN ORDINANCE
Designating, Proposing Approval of a Redevelopment Plan and Project,
Adopting Tax Increment Allocation Financing,
Convening a Joint Review Board, and
Calling a Public Hearing Regarding
the Proposed Dempster/Dodge Redevelopment Area
WHEREAS, pursuant to the Tax Increment Allocation Redevelopment Act,
as supplemented and amended (65 ILCS 5/11-74.4-1, et seq., the “TIF Act”), the Mayor
and City Council (the “Corporate Authorities”) of the City of Evanston, Cook County,
Illinois (the “Municipality”), have determined that it is advisable and in the best interests
of the Municipality and certain affected taxing districts that the Municipality designate a
proposed redevelopment project area to be known as Dempster/Dodge Redevelopment
Project Area (the “Redevelopment Project Area”) as further described in Exhibit A,
attached hereto and incorporated herein by reference, approve a proposed
redevelopment plan (the “Redevelopment Plan”) and project (the “Project”) for the
Redevelopment Project Area, and that the Municipality adopt tax increment allocation
financing for the proposed Redevelopment Project Area; and
WHEREAS, pursuant to Section 11-74.4-4.2 of the TIF Act, the
Municipality has created an interested parties registry for activities related to the
proposed Redevelopment Project Area, to adopt reasonable registration rules, and to
prescribe requisite registration forms for residents and organizations active within the
Municipality that seek to be placed on said interested parties registry, and the Corporate
Authorities have determined that the Municipality has created such registry, adopted
Page 291 of 430
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such registration rules and prescribed such requisite registration forms and will give
public notice thereof; and
WHEREAS, the TIF Act requires the Municipality also to convene a joint
review board and conduct a public hearing prior to the adoption of ordinance(s)
approving a redevelopment plan and project, designating a redevelopment project area,
and adopting tax increment allocation financing for the proposed Redevelopment
Project Area, at which hearing any interested person or affected taxing district may file
with the City Clerk written objections to and may be heard orally with respect to the
proposed Redevelopment Plan and Project; and
WHEREAS, the TIF Act further requires that such joint review board
consist of a representative selected by each community college district, local
elementary school district and high school district or each local community unit school
district, park district, library district, township, fire protection district and county that will
have authority to directly levy taxes on the property within the proposed Redevelopment
Project Area at the time that the proposed Redevelopment Project Area is approved, a
representative selected by the Municipality and a public member to consider the subject
matter of the public hearing; and
WHEREAS, the TIF Act further requires that the time and place of such
public hearing be fixed by ordinance or resolution adopted by the Corporate Authorities;
and
WHEREAS, the TIF Act further requires that not less than ten (10) days
prior to adopting such ordinance or resolution fixing the time and place of a public
hearing, the Municipality must make available for public inspection a redevelopment
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plan or a separate report that provides in reasonable detail the basis for the proposed
Redevelopment Project Area’s qualifying as a “redevelopment project area” under the
Act; and
WHEREAS, the firm of Kane, McKenna & Associates, Inc., has conducted
an eligibility survey of the proposed Redevelopment Project Area and has prepared its
report (the “Report”) that said proposed area qualifies as a “redevelopment project area”
as defined in the TIF Act, which survey and findings have been presented to the
Corporate Authorities and are now on file in the official files and records of the
Municipality; and
WHEREAS, the Report has heretofore been on file and available for
public inspection for at least ten (10) days in the offices of the City Clerk as required
under the TIF Act; and
WHEREAS, the TIF Act requires that notice of the public hearing be given
by publication and mailing; and
WHEREAS, the Corporate Authorities have determined that it is advisable
to convene a joint review board and hold a public hearing to consider the approval of
the proposed Plan and Project; and
WHEREAS, the Corporate Authorities have expressly found that the
Redevelopment Plan and Project will not displace residents from ten (10) or more
inhabited residential units,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
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SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: Redevelopment Plan and Project Proposed. The Corporate
Authorities hereby propose approval of the Redevelopment Plan and Project, the
designation of the Redevelopment Project Area and the adoption of tax increment
allocation financing for the Redevelopment Project Area
SECTION 3: Interested Persons Registry Previously Created. The
Corporate Authorities hereby create an interested persons registry (the “Registry”) for
the proposed Redevelopment Project Area. The City Clerk is hereby expressly
authorized and directed to maintain the Registry for the proposed Redevelopment
Project Area.
SECTION 4: Publication of Notice of Availability of Registry Authorized.
Notice of the availability of the Registry, substantially in the form attached hereto as
Exhibit B (the “Registry Notice”), shall be published a newspaper of general circulation
within the Municipality.
SECTION 5: Joint Review Board Convened. A joint review board as set
forth in the TIF Act is hereby convened and the board shall meet, review such
documents and issue such report as set forth in the TIF Act. The first meeting of said
joint review board shall be held at 3:00 P.M. on the 12th day of April, 2012, at the
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston, Illinois. The
Municipality hereby expressly finds and determines that said date is at least fourteen
(14) days but not more than twenty-eight (28) days after the notice to affected taxing
districts hereinafter authorized in Section 8 of this ordinance will be mailed.
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SECTION 6: Time and Place of Public Hearing Fixed. A public hearing
(the “Hearing”) shall be held by the Mayor and City Council of the Municipality at 7:15
o’clock P.M. on the 14th of May, 2012 at the Lorraine H. Morton Civic Center, 2100
Ridge Avenue, Evanston, Illinois, for the purpose of hearing from any interested
persons or affected taxing districts regarding the proposed approval of the
Redevelopment Plan and Project, designation of the Redevelopment Project Area, and
adoption of tax increment allocation financing for the proposed Redevelopment Project
Area.
SECTION 7: Publication of Notice of Hearing and Joint Review Board
Authorized. Notice of the Hearing, substantially in the form attached hereto as Exhibit
C, shall be published at least twice, the first publication to be not more than thirty (30)
nor less than ten (10) days prior to the Hearing, in a newspaper of general circulation
within the taxing districts having property in the proposed Redevelopment Project Area.
SECTION 8: Mailing of Notice of Hearing Authorized. (a) Notice shall be
mailed by certified mail not less than ten (10) days prior to the date set for the Hearing,
addressed to the person or persons in whose name the general taxes for the last
preceding year were paid on each lot, block, tract or parcel of land lying within the
proposed Redevelopment Project Area. In the event taxes for the last preceding year
were not paid, the notice shall also be sent to the persons last listed on the tax rolls
within the preceding three years as the owners of such property. Notice shall also be
given within a reasonable time after the adoption of this ordinance by first class mail to
all residential addresses located outside the proposed Redevelopment Project Area and
within seven hundred fifty feet (750’) of the boundaries of the proposed Redevelopment
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Project Area and to those organizations and residents that have registered with the
Municipality for that information in accordance with the registration guidelines herein
established by the Municipality. Notice shall also be given by certified mail to all taxing
districts of which taxable property is included in the proposed Redevelopment Project
Area and to the Illinois Department of Commerce and Economic Opportunity not less
than forty-five (45) days prior to the Hearing, and such notice (i) shall advise the taxing
bodies represented on the joint review board of the time and place of the first meeting of
the joint review board and (ii) shall also include an invitation to each taxing district and
the Illinois Department of Commerce and Economic Opportunity to submit written
comments prior to the date of the Hearing to the City, to the attention of the City Clerk,
City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, concerning the subject
matter of the Hearing. Each such mailed notice shall include a copy of the Report, the
name of an appropriate person to contact for additional information, and a copy of the
proposed Redevelopment Plan.
SECTION 9: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 10: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid application of this ordinance
is severable.
SECTION 11: This ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
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SECTION 12: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Ayes: ______________
Nays: ______________
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
Page 297 of 430
A-1
EXHIBIT A
LEGAL DESCRIPTION OF REDEVELOPMENT PROJECT AREA
THAT PART OF THE NORTH HALF OF SECTION 24, TOWNSHIP 41 NORTH, RANGE 13
EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS, DESCRIBED AS
FOLLOWS:
BEGINNING AT THE NORTHWEST CORNER OF LOT 1 IN BANBURY THIRD
CONSOLIDATION, BEING A PLAT IN THAT PART OF THE NORTHWEST QUARTER OF
SAID SECTION 24, ACCORDING TO THE PLAT THEREOF RECORDED MARCH 27, 1987
AS DOCUMENT NO. 87162463; THENCE SOUTHWESTERLY, WESTERLY,
SOUTHWESTERLY, SOUTHEASTERLY AND SOUTHWESTERLY ALONG THE
NORTHWESTERLY LINE OF SAID LOT 1 TO A POINT THAT IS 241.64 FEET
NORTHWESTERLY OF THE MOST SOUTHWESTERLY CORNER OF SAID LOT 1 AS
MEASURED ALONG SAID NORTHWESTERLY LINE; THENCE SOUTHEASTERLY AT A
RIGHT ANGLE TO SAID NORTHWESTERLY LINE 5.00 FEET; THENCE SOUTHWESTERLY
ALONG A LINE 5.00 FEET SOUTHEASTERLY OF AND PARALLEL TO SAID
NORTHWESTERLY LINE TO A POINT ON THE NORTH RIGHT-OF-WAY LINE OF
GREENLEAF STREET; THENCE EASTERLY ALONG SAID NORTH RIGHT-OF-WAY LINE
OF GREENLEAF STREET TO THE SOUTHWEST CORNER OF LOT 1 IN ARENS
CONTROLS, INC. CONSOLIDATION, BEING A PART OF THE NORTHWEST QUARTER OF
SAID SECTION 24, ACCORDING TO THE PLAT THEREOF RECORDED MAY 20, 1992 AS
DOCUMENT NO. 92349794; THENCE NORTHEASTERLY ALONG THE WESTERLY LINE OF
SAID LOT 1 IN ARENS CONTROLS, INC. CONSOLIDATION TO THE NORTHWEST
CORNER OF SAID LOT 1; THENCE EASTERLY ALONG THE NORTH LINE OF SAID LOT 1
TO A POINT OF CURVE; THENCE SOUTHEASTERLY ALONG SAID CURVE HAVING A
RADIUS OF 40.00 FEET, AN ARC LENGTH OF 64.45 FEET TO A POINT OF TANGENCY ON
THE EAST LINE OF SAID LOT 1; THENCE SOUTHERLY ALONG SAID EAST LINE TO A
CORNER POINT FOR LOT 1 IN SAID BANBURY THIRD CONSOLIDATION; THENCE
EASTERLY ALONG THE SOUTH LINE OF SAID LOT 1 IN BANBURY THIRD
CONSOLIDATION TO A POINT ON THE WEST RIGHT-OF-WAY LINE OF BROWN AVENUE;
THENCE NORTHERLY ALONG SAID WEST RIGHT-OF-WAY LINE OF BROWN AVENUE TO
A POINT ON THE SOUTH LINE OF SAID LOT 1 IN BANBURY THIRD CONSOLIDATION;
THENCE EASTERLY ALONG SAID SOUTH LINE OF LOT 1 AND THE EASTERLY
EXTENSION THEREOF TO THE EAST RIGHT-OF-WAY LINE OF DODGE AVENUE;
THENCE NORTHERLY ALONG SAID EAST RIGHT-OF-WAY LINE TO THE NORTHWEST
CORNER OF LOT 1 IN KEAT’S RESUBDIVISION, BEING A SUBDIVISION IN THE
NORTHEAST QUARTER OF SAID SECTION 24, ACCORDING TO THE PLAT THEREOF
RECORDED SEPTEMBER 28, 1989 AS DOCUMENT NO. 89458950; THENCE WESTERLY
ALONG THE WESTERLY EXTENSION OF THE NORTH LINE OF SAID LOT 1 TO A POINT
OF INTERSECTION WITH THE WEST RIGHT-OF-WAY LINE OF SAID DODGE AVENUE;
THENCE NORTHERLY ALONG SAID WEST RIGHT-OF-WAY LINE TO A POINT OF
INTERSECTION WITH THE SOUTH RIGHT-OF-WAY LINE OF DEMPSTER STREET;
THENCE WESTERLY, NORTHERLY AND WESTERLY ALONG SAID SOUTH RIGHT-OFWAY
LINE TO THE POINT OF BEGINNING.
Page 298 of 430
B-1
EXHIBIT B
FORM OF NOTICE OF AVAILABILITY OF INTERESTED PARTIES REGISTRY
NOTICE AVAILABILITY OF INTERESTED PARTIES REGISTRY
CITY OF EVANSTON, COOK COUNTY, ILLINOIS
PROPOSED DEMPSTER/DODGE REDEVELOPMENT PROJECT AREA
Notice is hereby given that the Mayor and the City Council of the City of
Evanston, Cook County, Illinois, has created an interested parties registry (the
“Registry”) for the proposed Dempster/Dodge Redevelopment Project Area. The
Registry, together with the rules and regulations heretofore approved by the City for the
Registry (the “Rules and Regulations”), is on file and available for public inspection
during normal business hours at the office of the City Clerk at 2100 Ridge Avenue,
Evanston, Illinois. All interested persons may register with the City on the Registry as
provided in the Rules and Regulations in order to receive information on the designation
of the proposed Redevelopment Project Area or the approval of a proposed
redevelopment plan and project therefor.
/s/
City Clerk
City of Evanston, Cook County,
Illinois
Page 299 of 430
C-1
EXHIBIT C
FORM OF NOTICE OF PUBLIC HEARING
NOTICE OF PUBLIC HEARING
CITY OF EVANSTON, COOK COUNTY, ILLINOIS
PROPOSED DEMPSTER/DODGE REDEVELOPMENT PROJECT AREA
Notice is hereby given that on the 14th day of May, 2012, at 7:15 P.M. at the
Council Chambers, Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston,
Illinois, a public hearing will be held to consider the approval of the proposed
redevelopment plan (the “Redevelopment Plan”) and the designation of that certain
proposed redevelopment project area to be known as the Dempster/Dodge
Redevelopment Project Area (the “Redevelopment Project Area”). The Redevelopment
Project Area consists of the territory legally described as in Exhibit 1 attached and
generally described below:
The proposed Redevelopment Project Area consists primarily of
retail/commercial parcels southwest of the intersection of Dempster Street and Dodge
Avenue.
There will be considered at the hearing approval of the Redevelopment Plan and
Project for and the designation of the proposed Redevelopment Project Area and
adoption of tax increment allocation financing therefor. The proposed Redevelopment
Plan and Project is on file and available for public inspection at the office of the City
Clerk, City Hall, 2100 Ridge Avenue, Evanston, Illinois. Pursuant to the Redevelopment
Plan and Project the City proposes to alleviate conservation area conditions in the
Redevelopment Project Area and to enhance the tax base of the City and the taxing
districts having taxable property within the Redevelopment Project Area by utilizing tax
increment financing to fund various eligible project costs to stimulate private investment
within the Redevelopment Project Area. These eligible project costs may include, but
may not be limited to, studies, surveys, professional fees, property assembly costs,
construction of public improvements and infrastructure, renovation, reconstruction,
rehabilitation and repair of existing buildings, financing, administrative and other
professional costs, all as authorized under the Tax Increment Allocation Redevelopment
Act, as amended.
Page 300 of 430
C-2
The Redevelopment Plan objectives include promoting and protecting the health,
safety, morals and welfare of the public by establishing a public/private partnership,
fostering economic growth, development and training in the City by working within the
guidelines of the business attraction and retention strategies developed by the City,
encouraging private investment while conforming with the City’s comprehensive plan,
restoring and enhancing the City’s tax base, enhancing the value of the proposed
Redevelopment Project Area, improving the environmental quality of the proposed
Redevelopment Project Area and retaining and attracting employment opportunities
within the proposed Redevelopment Project Area. To achieve these objectives, the
Redevelopment Plan proposes to provide assistance by paying or reimbursing costs
related to the acquisition, construction and installation of public facilities, property
assembly, site preparation and improvement, environmental remediation, job training
and other eligible redevelopment project costs, the execution of one or more
redevelopment agreements, and the payment of financing, administrative and other
professional costs.
Prior to the date of the hearing, each taxing district having property in the
Redevelopment Project Area and the Illinois Department of Commerce and Economic
Opportunity may submit written comments to the City, to the attention of the City Clerk,
2100 Ridge Avenue, Evanston, Illinois 60201.
There is hereby convened a joint review board to consider the proposed
Redevelopment Plan and Project for and the designation of the proposed
Redevelopment Project Area and the adoption of tax increment allocation financing
therefor. The joint review board shall consist of a representative selected by each
community college district, local elementary school district and high school district or
each local community unit school district, park district, library district, township, fire
protection district and county that will have the authority to directly levy taxes on the
property within the Redevelopment Project Area at the time that the Redevelopment
Project Area is approved, a representative selected by the City, and a public member.
The first meeting of said joint review board shall be held at 3:00 pm. on the 12th day of
April, 2012, at the Evanston City Hall, 2100 Ridge Avenue, Evanston, Illinois.
At the hearing, all interested persons or affected taxing districts may file written
objections with the City Clerk and may be heard orally with respect to any issues
regarding the approval of the Redevelopment Plan and Project for and the designation
of the Redevelopment Project Area and the adoption of tax increment allocation
financing therefor. The hearing may be adjourned by the Mayor and the City Council of
the City without further notice other than a motion to be entered upon the minutes of the
hearing fixing the time and place of the subsequent hearing.
City Clerk
City of Evanston
Cook County, Illinois
Page 301 of 430
Alderman ______________ moved and Alderman ________________ seconded
the motion that said ordinance as presented and read by the City Clerk be adopted.
After a full discussion thereof including a public recital of the nature of the matter
being considered and such other information as would inform the public of the nature of
the business being conducted, the Mayor directed that the roll be called for a vote upon
the motion to adopt said ordinance as read.
Upon the roll being called, the following Aldermen voted AYE: ______________
_____________________________________________________________________
_____________________________________________________________________
The following Aldermen voted NAY: __________________________________
_____________________________________________________________________
Whereupon the Mayor declared the motion carried and said ordinance adopted,
approved and signed the same in open meeting and directed the City Clerk to record
the same in full in the records of the Mayor and City Council of the City of Evanston,
Cook County, Illinois, which was done.
Other business not pertinent to the adoption of said ordinance was duly
transacted at the meeting.
Upon motion duly made, seconded and carried, the meeting was adjourned.
City Clerk
Page 302 of 430
STATE OF ILLINOIS )
) SS
COUNTY OF COOK )
CERTIFICATION OF ORDINANCE AND MINUTES
I, the undersigned, do hereby certify that I am the duly qualified and acting City
Clerk of the City of Evanston, Cook County, Illinois (the “City”), and that as such official I
am the keeper of the records and files of the Mayor and City Council of the City (the
“Corporate Authorities”).
I do further certify that the foregoing is a full, true and complete transcript of that
portion of the minutes of the meeting of the Corporate Authorities held on the ___ day of
_______, 2012, insofar as same relates to the adoption of an ordinance entitled:
Designating, Proposing Approval of a Redevelopment Plan and Project,
Adopting Tax Increment Allocation Financing, Convening a Joint Review
Board, and Calling a Public Hearing Regarding the Proposed
Dempster/Dodge Redevelopment Area
a true, correct and complete copy of which said ordinance as adopted at said meeting
appears in the foregoing transcript of the minutes of said meeting.
I do further certify that the deliberations of the Corporate Authorities on the
adoption of said ordinance were conducted openly, that the vote on the adoption of said
ordinance was taken openly, that said meeting was held at a specified time and place
convenient to the public, that notice of said meeting was duly given to all of the news
media requesting such notice; that an agenda for said meeting was posted at the
location where said meeting was held and at the principal office of the Corporate
Authorities at least 48 hours in advance of the holding of said meeting; that said agenda
described or made specific reference to said ordinance; that said meeting was called
and held in strict compliance with the provisions of the Open Meetings Act of the State
of Illinois, as amended, and the Illinois Municipal Code, as amended, and that the
Corporate Authorities have complied with all of the provisions of said Act and said Code
and with all of the procedural rules of the Corporate Authorities.
IN W ITNESS W HEREOF, I hereunto affix my official signature and the seal of the
City, this ___day of ______, 2012.
_______________________________
City Clerk
(Seal)
Page 303 of 430
For City Council meeting of March 26, 2012 Item A12
Ordinance 29-O-12: Increase Class C Liquor License for Mr. Everest Restaurant
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Wendy McCambridge, Administrative Adjudication Manager
Subject: Ordinance 29-O-12, Increasing the Number of Class C Liquor Licenses to
permit issuance to Sankalp & Shanti LLC, d/b/a Mt. Everest Restaurant
Date: March 6, 2012
Recommended Action:
The Local Liquor Commissioner recommends adoption of Ordinance 29-O-12.
Funding Source:
N/A
Summary:
Ordinance 29-O-12 amends Subsection 3-5-6-(C) of the Evanston City Code of 1979,
as amended, to increase the number of Class C liquor licenses from 27 to 28 to permit
issuance to Sankalp & Shanti LLC, d/b/a Mt. Everest Restaurant, 630 Church Street.
Mt. Everest Restaurant owner Ramakant Kharel completed the application for a Class
C liquor license and provided proof of Surety Bond and Liquor Liability Insurance. Mr.
Kharel has provided proof of successful BASSETT training, and a criminal background
check of Mr. Kharel is pending. The City has received payment of the annual Class C
liquor license application fee. Sankalp & Shanti currently holds a Class D liquor license.
Legislative History:
On February 16, 2012, the Liquor Control Review Board met and voted to recommend
an increase in the number of Class C liquor licenses to permit issuance to Sankalp &
Shanti LLC.
Attachments:
Ordinance 29-O-12
Application
Minutes of February 16, 2012 meeting of the Liquor Control Review Board
Memorandum
Page 304 of 430
3/1/2012
29-O-12
AN ORDINANCE
Amending City Code Subsection 3-5-6-(C)
to Increase the Number of Class C Liquor Licenses
from Twenty-Seven to Twenty-Eight
(Sankalp & Shanti, LLC d/b/a Mt. Everest Restaurant,
630 Church Street)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 3-5-6-(C) of the Evanston City Code of 1979, as
amended, is hereby further amended by increasing the number of Class C liquor
licenses from twenty-seven (27) to twenty-eight (28), to read as follows:
(C) CLASS C licenses, which shall authorize the retail sale in restaurants only of
alcoholic liquor for consumption on the premises where sold. No such license
may be granted to or retained by an establishment in which the facilities for food
preparation and service are not primarily those of a “restaurant”, as defined in
Section 3-5-1 of this Chapter. It shall be unlawful for any person licensed
hereunder to sell "alcoholic liquor" at a "bar", as defined in Section 3-5-1 of this
Chapter, except to persons attending a reception or party not open to the public.
Alcoholic liquor may be sold in restaurants holding class C licenses only during
the period when their patrons are offered a complete meal. The applicants for the
renewal of such licenses may elect to pay the amount required herein
semiannually or annually. Such election shall be made at the time of application.
The annual single-payment fee for initial issuance or renewal of such license
shall be . . . . . . . . . . . . $2,800.00
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable pursuant to the provisions of Section 3-5-7 of this
Chapter, shall be . . . . . . . . . . . . . . $2,940.00
No more than twenty-seven (27) twenty-eight (28) such licenses shall be in force
at any one time.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
Page 305 of 430
29-O-12
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hereby repealed.
SECTION 3: If any provision of this Ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid application of this
Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
_________________________, 2012
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
Page 306 of 430
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FINAL
Page 1 of 3
Liquor Control Board
MEETING MINUTES
Liquor Control Board
Thursday, February 16, 2012
11:00 a.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750
Members Present: Byron Wilson, Patrick Hughes, and Elizabeth Tisdahl
Members Absent: Marion Macbeth and Richard Peach
Staff Present: Michelle Masoncup and Wendy McCambridge.
Others Present: Mitchell Dulin (Central Street Café), Ramakant Kharel (Mt. Everest
Restaurant), Matt Dunne (Century Theatres)
Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor
Call to Order
The Local Liquor Control Commissioner Tisdahl called the meeting to order at 11:01
a.m. All attendees introduced themselves and roles related to the meeting. Permission
was requested and granted to change the order of the items on the agenda. New
Business would be heard first followed by Old Business.
NEW BUSINESS
Liquor Class “AA” amendment (license holder Central Street Café request)
Chardonnay Wine Bar, Corp doing business as Central Street Cafe, 2800 Central
Street, Evanston, IL 60201 owner, Mitchell Dulin was present.
Local Liquor Control Commissioner asked Mr. Dulin the reason for this meeting. Mr.
Dulin explained that he is interested in expanding the class AA liquor license to allow for
the sale of alcoholic liquor with the service of a meal. Mr. Dulin stated he is asking for
this change based on multiple requests from his patrons.
The Local Liquor Control Commissioner asked the members if there were any concerns
over Mr. Dulin’s request. No concerns were voiced. The board recommends making an
amendment to the class AA liquor license to include the ability to serve alcoholic liquor
to be introduced at the City Council meeting on March 19, 2012.
Mt. Everest Restaurant
Sankalp & Shanti, LLC dba Mt. Everest Restaurant, 630 Church Street, Evanston, IL
owner, Ramakant Kharel was present.
Local Liquor Control Commissioner asked the reason for this meeting. Mr. Kharel
explained that the restaurant currently has a class D liquor license allowing for the sale
of beer and wine with a meal and is requesting to upgrade to a class C liquor license
expanding alcohol service to also include alcoholic liquor. His request is based on
requests by his customers.
Page 330 of 430
FINAL
Page 2 of 3
Liquor Control Board
The Local Liquor Control Commissioner asked the members if there were any concerns
over Mr. Kharel’s request. No concerns were voiced by the board members. The board
recommends issuing a Class C Liquor License to be introduced at the City Council
meeting on March 19, 2012.
Ammendment to Class “AC” Liquor License
Matt Dunne, representative of Century Theatres attended the meeting to request an
expansion of the current ability for patrons to consume alcohol in select auditoriums.
Mr. Dunne expressed the desire to allow of consumption of alcohol in all auditoriums.
Mr. Dunne explained the Theatre would initially use a temporary bar on the 12
auditorium side of the establishment. The Theatre proposed two (2) different sites that
were being considered, one was an alcove across from the usher station and the other
was near the parking validator at the end of the hallway. If the expansion is approved
and proves profitable, the Theatre has a tentative long-term plan to turn the game room
into an additional commissary area that would serve alcohol.
The Local Liquor Control Commissioner introduced a memo from the City of Evanston
Chief of Police regarding his recommendation, if approved, to review on a six (6) month
and twelve (12) month basis for compliance and issues arising from consumption of
alcohol being permissible in all auditoriums. The Liquor Control Board members and
Ms. Masoncup were in agreement of the Chief of Police’s recommendation. Century
Theatres will return before the liquor control board at the six (6) and twelve (12) month
marker to evaluate the progress of the temporary arrangement. The board
recommends the amendment to the Class “AC” Liquor License to be introduced at the
City Council meeting on March 19, 2012.
OLD BUSINESS
Keg Registration
Wendy McCambridge, Liquor Licensing Manager, reported to the Liquor Control Board
at a previous meeting of her attendance at the Illinois Liquor Control Commission’s
sponsored event, College Town Summit in October 2011. As a result of the conference,
Ms. McCambridge had reported to the board regarding changes that should be
investigated to strengthen local liquor codes. One recommendation was to implement a
keg registration program. The board members discussed the idea of the ordinance and
determined that more information is needed in order to proceed such as input/questions
from Northwestern University, current keg retailers and villages/cities who already have
a keg registration program. This topic is tabled for additional information and will be
revisited at a future liquor control board for discussion.
Host Ordinance
The current City of Evanston Code, 3-5-13; - Responsibility of Parents and Others for
Alcohol Consumption by Minors refers to the responsibility of parents, guardians and/or
adult occupant of the consumption and possession of alcohol of persons under the age
of eighteen (18). The recommendation is to change the age to twenty-one (21) to be in
agreement with the state statute. The board was in agreement with the
recommendation. The changes to City of Evanston Code, 3-5-13 will be proposed to
City Council on March 19, 2012.
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FINAL
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Liquor Control Board
ADJOURNMENT
The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth
Tisdahl/Mayor at 10:36 a.m., February 16, 2012.
Respectfully Submitted,
Wendy McCambridge
Administrative Adjudication/Liquor Licensing Manager, Legal Department
Page 332 of 430
For City Council meeting of March 26, 2012 Item A13
Ordinance 30-O-12: Amending Liquor License Class AA
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Wendy McCambridge, Administrative Adjudication Manager
Subject: Ordinance 30-O-12, Amending Liquor License Class AA to Permit the
Sale of Alcoholic Liquor
Date: March 6, 2012
Recommended Action:
The Local Liquor Commissioner recommends adoption of Ordinance 30-O-12.
Summary:
Ordinance 30-O-12 amends Subsection 3-5-6-(AA) of the Evanston City Code of 1979,
as amended, to permit service of alcoholic liquor.
Current Liquor License Class AA permits sale and service of wine and beer that is
incidental and complementary to meal service and the retail sale of fine cheeses, deli
and gourmet food products, and related accessories, and also permits retail sale and
tastings of wine and beer. If adopted, this amendment will permit service of alcoholic
liquor in addition to wine and beer; however, this amendment leaves provisions for
retail sales and tastings unchanged. Presently, Central Street Café is the only Class
AA licensee. Central Street Café owner Mitchell Dulin was present at the February
16, 2012 Liquor Control Review Board meeting and stated that he was seeking the
expansion in response to patron requests for alcoholic liquor service.
Legislative History:
On February 16, 2012, the Liquor Control Review Board met and voted to recommend
amending the Class AA Liquor License to permit service of alcoholic liquor.
Attachments:
Ordinance 30-O-12
See Agenda Item A12 for the Minutes of February 16, 2012 meeting of the Liquor
Control Review Board
Memorandum
Page 333 of 430
3/1/2012
30-O-12
AN ORDINANCE
Amending City Code Subsection 3-5-6-(AA)
to Permit Service of Alcoholic Liquor
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 3-5-6-(AA) of the Evanston City Code of 1979, as
amended, is hereby further amended to read as follows:
(AA) CLASS AA licenses, which shall authorize: (i) the serving of alcoholic liquor, beer
and/or wine that is incidental and complementary to meal service and the retail sale of
fine cheeses, deli and gourmet food products, and related accessories; (ii) the retail sale
of wine, refrigerated beer, and/or unrefrigerated beer, in original packages, for
consumption off the premises; (iii) the tasting of wine and/or beer not exceeding the
limits set forth herein. Each Class AA license shall be issued subject to the following
conditions:
1. Class AA licenses shall authorize the retail sale only of wine, imported beer,
and American craft beer, and of no other alcoholic liquors, for consumption off the
premises.
2. Class AA licenses may be issued only to or retained by establishments in
which the facilities for food preparation and service are those of a "restaurant, type
1", as defined in Section 6-18-3 of this Code.
3. Class AA licenses may be issued only to those businesses for which the
principal merchandise offered for retail sale is wine, imported beer, and American
craft beer, in original packages, for consumption off the premises. Licensees may
also sell wine-, and beer-related accessories, small gourmet food products, and
specialty gift products such as fine food accessories. Not more than twenty (20)
percent of total gross square foot area of the licensed premises may be designated
for the sale of wine, refrigerated beer, and/or unrefrigerated beer. No tobacco
product of any kind shall be sold or offered for sale on the licensed premises.
4. Class AA licenses shall permit the sale and service of alcoholic liquor, wine,
and/or beer to patrons for immediate consumption on the licensed premises, when
such sale is incidental and complementary to the purchase and consumption of
meals. The indoor seating area where alcoholic liquor, wine, and/or beer is served
for such consumption shall be identified on a scale drawing of the licensed
Page 334 of 430
30-O-12
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premises submitted with the application for the class AA license, and is subject to
the review and approval of the Local Liquor Control Commissioner. The retail sale
of bottles of wine to patrons on the premises is permitted provided that the licensee
charges a minimal corkage fee to such patrons.
5. It shall be unlawful for any holder of a class AA license that provides outdoor
restaurant seating in the public right-of-way as a permitted sidewalk cafe;, pursuant
to Subsection 7-2-6(D) this Code, as amended, to serve alcoholic liquor, wine,
and/or beer to any patron seated in the public right-of-way without concurrently
serving a meal to said patron.
6. Class AA licenses shall permit the sale of alcoholic liquor, wine, and/or beer in
a designated bar area. Any such designated bar area shall be subject to the
following limitations and requirements:
a. The bar area shall include a bar and/or seating area.
b. The bar area of the restaurant open to patrons either seated or standing
shall not exceed fifteen (15) percent of the total interior area of restaurant
open to patrons, not including restrooms.
c. The bar area must be identified on a scale drawing of the licensed
premises submitted with the application for the class AA license, and is subject
to the review and approval of the Local Liquor Control Commissioner.
d. No alcoholic liquor, wine, or beer may be offered for sale or served in the
bar area unless the licensee is concurrently offering for sale or serving meals
to patrons dining outside of the bar area.
e. The bar area shall not be located in the public right-of-way, in whole or in
part, regardless of whether the licensee has a sidewalk cafe permit.
7. Class AA licenses shall permit the tasting of samples of those wines and/or
beers permitted to be sold under this classification, on the licensed premises during
authorized hours of business. No charge, cost, fee, or other consideration of any
kind shall be levied for any such tasting. Licensees shall not provide more than
three (3) free samples, each of which shall not exceed one (1) fluid ounce, to any
person in a day. Licensees must have at least one (1) BASSET-certified site
Manager on-premises whenever offering wine and beer for tasting. Licensees must
provide food service when offering wine and/or beer for tasting.
8. The sale of alcoholic liquor, wine, and/or beer shall be limited to the hours of
10:00 a.m. until 9:00 p.m. Monday through Thursday; 10:00 a.m. until 10:00 p.m.
Friday through Saturday; 12:00 noon until 9:00 p.m. on Sunday.
The applicant for the renewal only of such licenses may elect to pay the amount
herein semiannually. Such election shall be made at the time of application.
The annual single payment fee for initial issuance or renewal of such license shall
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be .....$$5,000.00
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable according to the provisions of Section 3-5-7 of this
Chapter, shall be .....$5,160.00
No more than one (1) such licenses shall be in force at any one (1) time.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this Ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid application of this
Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
_________________________, 2012
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
Page 336 of 430
For City Council meeting of March 26, 2012 Item A14
Ordinance 31-O-12: Amending Liquor License Class AC
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Wendy McCambridge, Administrative Adjudication Manager
Subject: Ordinance 31-O-12, Amending Liquor License Class AC to Permit Alcohol
Consumption in All Viewing Auditoriums
Date: March 6, 2012
Recommended Action:
The Local Liquor Commissioner recommends adoption of Ordinance 31-O-12.
Funding Source:
N/A
Summary:
Ordinance 31-O-12 amends Subsection 3-5-6-(AC) of the Evanston City Code of 1979,
as amended, to permit consumption of alcoholic beverages, purchased on-site, at the
Cinemark Century Theatre.
Liquor License Class AC governs the sale and consumption of alcoholic beverages at
the Cinemark Century Theatre in downtown Evanston. Currently, the Class AC
license permits the consumption of alcoholic beverages, purchased in the café area, in
the six arts cinema viewing auditoriums during the showing of PG-13 or R rated
movies or approved special events. If adopted, Ordinance 31-O-12 will permit
consumption of alcoholic beverages, purchased on-site, in any of the 12 non-arts
cinema viewing auditoriums, in addition to the six arts viewing auditoriums, during the
showing of PG-13 or R rated movies or approved special events.
Legislative History:
Cinemark Century Theatre representative Matt Dunne attended the February 16, 2012
Liquor Control Review Board meeting to present the theatre’s request for the Class
AC expansion. Mr. Dunne presented a plan that includes the use of a temporary bar
on the 12 auditorium side of the theatre. During the meeting the Local Liquor Control
Commissioner presented a memorandum from Chief of Police Richard Eddington
recommending temporary approval of Century Theatre’s request, followed by a six-
Memorandum
Page 337 of 430
Page 2 of 2
and 12-month review of any enforcement issues arising out of the proposed
expansion.
During the February 16, 2012 meeting, the Liquor Control Review Board voted to
recommend an amendment to the Class AC Liquor License granting Cinemark Century
Theatre’s request to permit consumption of alcoholic beverages in all viewing
auditoriums. The Liquor Control Review Board further agreed that if the expansion is
adopted, Cinemark Century Theatre shall appear at Liquor Control Review Board
meetings in six months and in 12 months to review any enforcement issues arising out
the proposed expansion.
Class AC was last amended by Ordinance 79-O-11 adopted by the Evanston City
Council on November 28, 2011. That ordinance amended the Class AC Liquor License
to permit alcohol consumption in the arts cinema viewing auditoriums.
Attachments:
Ordinance 31-O-12
Memorandum of February 3, 2012 from Chief of Police to City Manager
Please see Agenda Item A12 for Minutes of February 16, 2012 meeting of the Liquor
Control Review Board
Page 338 of 430
3/7/2012
31-O-12
AN ORDINANCE
Amending City Code Subsection 3-5-6-(AC)
to Permit Consumption of Alcoholic Beverages
in Additional Viewing Auditoriums at the Evanston Century Theatre
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 3-5-6-(AC) of the Evanston City Code of 1979, as
amended, is hereby further amended to read as follows:
(AC) Class AC licenses, which shall authorize the sale, as described herein, of
alcoholic liquor, for consumption on the premises of an arts cinema a cinema,
having a minimum seating capacity of eight hundred (800) and located in the
Core District, while food service is available. Establishments holding Class AC
licenses must have some food service available and at least one (1) BASSET-
certified site manager on the premises when alcoholic liquor is being sold. Each
Class AC license shall be subject to the following conditions:
1. Sale, Possession and Consumption: Sale of alcoholic liquor shall be
restricted to the café and temporary bar area only. Possession and
consumption of alcoholic liquor shall be permitted in the café area and in
the viewing auditoriums pursuant to 3-5-6-(AC)-2.
2. Restrictions on Alcohol in Auditoriums: A class AC licensee may permit
patrons to exit the café and temporary bar area while possessing or
consuming alcoholic liquor if the licensee first verifies that every such
patron:
a. Is at least twenty-one (21) years of age;
b. Is wearing a wristband, issued by a BASSET-certified employee of
the licensee, that indicates the patron is at least twenty-one (21)
years of age;
c. Has in his/her possession no more than one (1) alcoholic beverage
served in an open plastic container of a different color, size and
design than those in which non-alcoholic beverages are served;
Page 339 of 430
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d. Is viewing a motion picture rated PG-13 or R by the Motion Picture
Association of America, or attending a Special Event approved by
the Local Liquor Commissioner pursuant to 3-5-6-(AC)-3.
3. Special Event: Upon approval by the Local Liquor Commissioner of a
request submitted by the licensee for a Special Event to be held at the arts
cinema, the sale and consumption of alcoholic liquor on the premises
during a Special Event shall be permitted pursuant to the terms of 3-5-6-
(AC)-2.
4. Special Event Waiver: For a Special Event, the restrictions of 3-5-6-(AC)-
3 may be waived, in writing, by the Local Liquor Commissioner if he/she
finds that alternative procedures proposed by the licensee will prevent
underage persons from being served alcoholic liquor. Such a waiver may
be granted only after a review of the licensee’s written proposal of
alternate practices. The licensee shall submit any request for a waiver
and the accompanying written proposal at the same time he/she seeks the
Local Liquor Commissioner’s approval for a Special Event under 3-5-6-
(AC)-3. If such a waiver is granted, it shall be effective only for the Special
Event as described in the application and shall cease to have effect at the
conclusion of said Special Event.
5. The sale of alcoholic liquor shall only take place from eleven o’clock
(11:00) a.m. to one o’clock (1:00) a.m. Sunday through Saturday and
while the licensed premises is open for the showing of motion pictures or a
Special Event pursuant to 3-5-6-(AC)-3. Under no circumstances shall
alcoholic liquor be served more than one (1) hour prior to the advertised
showing time of the first motion picture to be screened on any day, or any
Special Event.
6. No licensee shall employ on its premises any person under the age of
twenty-one (21) years to attend bar, or to pour, draw, or mix alcoholic
liquor on said premises.
7. A licensee shall be liable for any alcohol consumption by any person
younger than twenty-one (21) years of age on the licensed premises,
regardless of whether the alcohol was purchased from the licensee.
SECTION 2: The Licensee shall return to the Evanston Liquor Control
Review Board at six (6) month and twelve (12) month interval dates after this Ordinance
is approved. The Licensee shall report to the Evanston Liquor Control Review Board
regarding interim compliance with all terms of this Ordinance, including but not limited to,
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expanded liquor sales to patrons of the additional twelve (12) viewing auditoriums.
Licensee understands and agrees that this Ordinance may be repealed upon good cause
shown.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this Ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid application of this
Ordinance is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This Ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
_________________________, 2012
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
Page 341 of 430
Page 342 of 430
For City Council meeting of March 26, 2012 Item APW1
Streetscape Project Concept Plans
For Discussion:
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Sat Nagar, Senior Engineer
Subject: Streetscape Project Concept Plans
Date: March 20, 2012
Recommended Action:
Staff recommends City Council’s approval of the Streetscape Project Concept Plans
which includes streetscape design, protected bike path (cycle track) design, sidewalk
furniture and pedestrian lighting.
Funding Source:
Funding for the project is provided by the West Evanston TIF in the amount of
$560,000, Washington National TIF in the amount $1,260,000, and the Capital
Improvement Fund in the amount of $530,000.
Summary:
On October 24, 2011, the City Council approved the resurfacing of Church Street and
improving the Church Street Streetscape to include the construction of a bike path. In
addition, on February 27, 2012, the City Council approved a modification to the 2012
CIP which included improvement to the streetscape on the corner of Dodge and Lake
Avenues and the eastside of Orrington Avenue between Church and Davis Streets.
Staff will be presenting a PowerPoint of the concept plan to the Administration and
Public Works Committee for these areas and requesting approval of the streetscape
designs, the bike path design, sidewalk furniture and pedestrian lighting. The
presentation will be distributed to Council in the Friday mailing.
Memorandum
Page 343 of 430
PLANNING & DEVELOPMENT COMMITTEE MEETING
Monday, March 26, 2012
7:15 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
City Council Chambers
AGENDA
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN HOLMES,
CHAIR
II. APPROVAL OF REGULAR MEETING MINUTES OF February 27, 2012
III. ITEMS FOR CONSIDERATION
(P1) Resolution 22-R-12 Approving a Plat of Subdivision Yielding Two Lots at 1422
Dodge
Staff and the Site Plan and Appearance Review Committee (SPAARC) recommend
adoption of 22-R-12, which would approve the creation of two legally conforming lots
from one, at 1422 Dodge. SPAARC has also approved the site plan improvements
(see attached plan) consisting of new landscaping for the areas of the proposed two
lots that front Dodge Avenue and Greenwood Street.
For Action
(P2) Ordinance 35-O-12 Amending the Zoning Ordinance Relating to the Creation of
the “Payday Loan or Consumer Loan Establishment” as a Special Use
The Plan Commission and City staff recommend the addition of a zoning definition
for “payday loans & consumer loan establishments” to distinguish them from other
financial institutions, and recommend those businesses only be allowed by special
use in the C2 Zoning District with a 1,000 foot buffer between such establishments.
It is recommended that the text amendment be introduced and adopted on March 26,
2012. Suspension of the Council Rules is requested to allow Introduction and Action
at the March 26, 2012 City Council meeting.
For Introduction and Action
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
Page 344 of 430
Planning & Development Committee Meeting
Minutes of February 27, 2012
City Council Chambers – 7:15 p.m.
Lorraine H. Morton Civic Center
MEMBERS PRESENT: J. Fiske, D. Holmes, A. Rainey, D. Wilson, M. Wynne
STAFF PRESENT: G. Chen, K. Cox, S. Griffin, M. Lyons, D. Marino, B. Newman
E. Thomas
PRESIDING OFFICIAL: Ald. Holmes
I. DECLARATION OF QUORUM
A quorum being present, Chair Holmes called the meeting to order at 7:36 p.m.
II. APPROVAL OF THE FEBRUARY 13, 2012 MEETING MINUTES
Ald. Fiske moved approval of the minutes, seconded by Ald. Wynne.
The minutes of the February 13, 2012 meeting were approved unanimously 5-0.
III. ITEMS FOR CONSIDERATION
(P1) Resolution 14-R-12 Approving a Plat of Consolidation for Four Lots Located
at 1700-22 Central Street
Staff recommends approval of Resolution 14-R-12, the proposed Plat of Consolidation
of 1700-22 Central Street, which is consistent with the amended Planned
Development for 1700-22 Central Street adopted in September 2012.
For Action
Ald. Rainey moved approval, seconded by Ald. Wynne.
The Committee voted unanimously 5-0 to recommend approval of Resolution
14-R-12.
IV. ITEMS FOR DISCUSSION
There were no items for discussion.
V. COMMUNICATIONS
There were no communications.
VI. ADJOURNMENT
The meeting was adjourned at 7:38 p.m.
Respectfully submitted,
Bobbie Newman
DRAFT -
NOT APPROVED
Page 345 of 430
For City Council meeting of March 26, 2012 Item P1
Resolution 22-R-12: Plat of Subdivision for 1422 Dodge
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director, Community and Economic Development Department
Dennis Marino, Manager, Planning and Zoning Division
Subject: Resolution 22-R-12, Plat of Subdivision for 1422 Dodge
Date: March 16, 2012
Recommended Action
Staff and the Site Plan and Appearance Review Committee (SPAARC) recommend
adoption of 22-R-12, which would approve the creation of two legally conforming lots from
one, at 1422 Dodge. SPAARC has also approved the site plan improvements (see attached
plan) consisting of new landscaping for the areas of the proposed two lots that front Dodge
Avenue and Greenwood Street.
Summary
Adoption of Resolution 22-R-12 would approve a plat of subdivision for 1422 Dodge that
would create two legally conforming lots where there is currently only one lot. The
applicant has agreed to make site improvements (landscaping) in the two locations where
the subject property meets public rights of ways. The proposed plat of subdivision is
attached as an exhibit to Resolution 22-R-12.
The applicant, William Smith, the owner of Smitty’s Auto Repair and the current property
owner, desires to sell the newly created lot to the southwest (Lot B) to KGI Landscaping, a
firm that has leased the site of the proposed southwest lot since 2006. Smitty’s will retain
the northeast lot (Lot A) to continue to operate the auto repair business. Smitty’s was
established in Evanston in 1968 and has been at its current site since 1986.
The site is currently zoned R-4, having been re-zoned to R-4 in 2009 as part of the zoning
ordinance map amendments implementing the West Evanston Master Plan. The site was
previously zoned I-2. Both Smitty’s and the landscaping firm were established on the site
before it was rezoned and are therefore legally non-conforming uses and were conforming
uses under the previous I-2 zoning. The landscaping firm employs 30 employees and
Smitty’s has 5 employees.
Landscaping for the site includes flowering shrubs, ornamental grasses and other
landscaping enhancements. The fence on Greenwood will also be repaired and covered
with vines. The applicants have agreed to maintain the landscaping as well.
Memorandum
Page 346 of 430
Attachments
Resolution 22-R-12
Plat of Subdivision, 1422 Dodge
Zoning Analysis
Site Plan Improvements
Page 347 of 430
3/16/2011
22-R-12
A RESOLUTION
Approving a Plat of Subdivision Yielding Two Lots
Located at 1422 Dodge Avenue
WHEREAS, pursuant to Subsection 4-13-1-(B) of the Evanston City Code
of 1979, as amended (the “City Code”), the City Council may approve of a plat by
means of a resolution; and
WHEREAS, William and Patricia Smith (the “Applicants”) seek approval of
a plat of subdivision of the property commonly known as 1422 Dodge Avenue,
Evanston, Illinois (the “Subject Property”), legally described in the proposed Plat of
Subdivision, which is attached hereto as Exhibit A and incorporated herein by reference;
and
WHEREAS, the City Council hereby finds that the proposed plat complies
with all applicable provisions of the City Code,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: Pursuant to Title 4, Chapter 13 of the City Code, the City
Council hereby approves the proposed Plat of Subdivision.
SECTION 3: The City Manager and/or his designee(s) is/are hereby
authorized and directed to sign, and the City Clerk hereby authorized and directed to
attest, any documents necessary to implement the terms of this resolution.
Page 348 of 430
22-R-12
~2~
SECTION 4: This resolution shall be in full force and effect from and after
the date of its passage and approval in the manner required by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2012
Page 349 of 430
22-R-12
~3~
EXHIBIT A
Plat of Subdivision
Page 350 of 430
Page 351 of 430
Page 352 of 430
Page 353 of 430
Page 354 of 430
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Page 357 of 430
For City Council meeting of March 26, 2012 Item P2
Ordinance 35-O-12 Amending the Zoning Ordinance – Payday Loan Establishments
For Introduction and Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director, Community and Economic Development Department
Dennis Marino, Manager, Planning and Zoning Division
Melissa Klotz, Zoning Planner, Planning and Zoning Division
Subject: Ordinance 35-O-12 Amending the Zoning Ordinance - Payday Loan
Establishments as Special Use in the C2 Zoning District with Minimum
Distance Requirements
Date: March 26, 2012
Recommended Action
The Plan Commission and City staff recommend the addition of a zoning definition for
“payday loans & consumer loan establishments” to distinguish them from other financial
institutions, and recommend those businesses only be allowed by special use in the C2
Zoning District with a 1,000 foot buffer between such establishments. It is recommended
that the text amendment be introduced and adopted on March 26, 2012. Suspension of the
Council Rules is requested.
Summary
The Plan Commission and City staff recommend adoption of proposed Ordinance 35-O-12
to make payday loan stores and related establishments only allowed by special use in the
C2 Zoning District with a distance requirement. A distinction should be made between
currency exchange/payday loan establishments and other financial institutions (such as
banks, mortgage companies, ATMs). Along with the addition of a zoning definition specific
to currency exchange/payday loan establishments, land use regulations should be enacted
to establish proper zoning districts, special use status, and distance limitations for such
uses.
The Plan Commission affirmed the recommendation of City staff to allow “payday loans &
consumer loan establishments” in the C2 Zoning District with a 1,000 foot buffer between
such establishments to avoid the common cluster effect these establishments often
experience. The Plan Commission asked whether such regulation would prohibit instant
tax return refunds from tax preparation businesses, and City staff noted that such tax
preparation establishments do not fit the proposed definition of “payday loan or consumer
Memorandum
Page 358 of 430
loan establishments” and would therefore not be regulated as such. The Plan Commission
also discussed the legal nonconforming status the three existing establishments would take
on following approval of the text amendment, to ensure existing businesses would not be
forced to close.
Currency exchange/payday loan establishments tend to negatively impact neighborhood
revitalization efforts. Often times, these establishments do not meet goals and objectives
of the Evanston Comprehensive General Plan. Specific objectives stated in the
Comprehensive Plan that are not sought by such establishments include:
Goal: Help to enhance the existing assets of neighborhoods while
recognizing that each neighborhood contributes to the overall social
and economic quality of Evanston.
Objective: Maintain the appealing character of Evanston’s neighborhoods while
guiding their change.
Objective: Promote activities that help strengthen communities and improve
neighborhood quality of life.
The Comprehensive Plan calls for these goals to be met through supportive public policy,
including “zoning, building and housing codes, community policing, recreation programs,
and parking and traffic management.” More specifically, the Comprehensive Plan calls to
guide growth, change, and quality of life within neighborhoods by replacing uses that are
“more sensitive to the needs of adjacent residential neighborhoods.” Specific zoning
regulations for currency exchange/payday loan establishments will help neighborhoods
achieve the positive goals and objectives sited in the Comprehensive Plan.
One specific area targeted in the Comprehensive Plan is the Dempster Street Business
District, which is described as having an identity that successfully combines small-town
charm with a unique mix of commercial retail. In order to keep this area successful,
revitalization efforts are needed that promote redevelopment. The specific area including
and surrounding Evanston Plaza, at Dempster Street and Dodge Avenue, is targeted in the
Comprehensive Plan for such revitalization. The current zoning regulation that allows
currency exchange/payday loan establishments in this area (and currently has 2 such
establishments in the vicinity) may hinder revitalization efforts that would attract more
businesses, enhance economic development, and strengthen surrounding residential
neighborhoods.
Proposed Changes
1) Proposed definition that specifically calls out currency exchange/payday loan
establishments as separate uses from typical financial institutions (The intent is not
to limit establishments that operate only as currency exchanges, so the wording of
such has been changed to their true use – consumer loan establishments):
Page 359 of 430
Payday Loan or Consumer Loan Establishment: Any business that
makes or offers a loan transaction where a cash advance, post-dated
check, or other financial instrument, which the parties agree will be held
for a period of time before presentment for payment or deposit, is
accepted as collateral for the loan, or by which a loan transaction is
made or offered in lieu of a title to personal or real property in an
amount not exceeding $25,000, that is not expressly done through a
bank, savings and loan association, or credit union. No Payday Loan or
Consumer Loan Establishment shall be permitted within 1,000 feet,
measured property line to property line, of another such establishment.
2) Allow by special use only in the C2 District and prohibit in all other districts.
The addition of zoning regulations specific to payday loan or consumer loan
establishments that use a combination of the regulatory techniques discussed
– zoning district special use requirements as well as distance regulations -
should be added to the Zoning Code. All existing establishments will be
considered “grandfathered in”, and may remain as legally nonconforming
uses under the new regulations.
Current payday loan/consumer loan establishments in Evanston:
1) 606 Dempster Street (Dempster & Chicago) – YF Advance Inc.
2) 1801 Dempster Street (Dempster & Darrow) – Americash Loans
3) 1828 Dempster Street (Dempster & Dodge) – PLS Loan Store
See Zoning Map with 1,000’ radius surrounding each existing establishment, and details
regarding currently allowed zoning districts and proposed zoning district regulations.
Attachments
Proposed Ordinance 35-O-12
Map of Current Zoning Districts for Payday & Consumer Loan Establishments
Map of Proposed Zoning Districts for Payday & Consumer Loan Establishments
Map of Current Payday & Consumer Loan Establishments’ Locations
3/14/12 Plan Commission Meeting Minutes
2/21/12 ZBA Meeting Minutes
Page 360 of 430
3/8/2012
35-O-12
AN ORDINANCE
Amending Portions of the Zoning Ordinance
Relating to the Creation of the
“Payday Loan or Consumer Loan Establishment” Use
WHEREAS, on March 15, 2012, the Plan Commission held a public
hearing, pursuant to proper notice, regarding case no. 12PLND-0010 to consider
various amendments to the text of Title 6 of the Evanston City Code of 1979, as
amended (the “Zoning Ordinance”), relating to the creation of the Use known as
“Payday Loan or Consumer Loan Establishment;” and
WHEREAS, the Plan Commission received testimony and made written
findings pursuant to Section 6-3-4-5 of the Zoning Ordinance that the proposed
amendments met the standards for text amendments, and recommended City Council
approval thereof; and
WHEREAS, at its meeting of March 26, 2012, the Planning and
Development Committee of the City Council considered and adopted the findings and
recommendation of the Plan Commission in case no. 12PLND-0010 and recommended
City Council approval thereof; and
WHEREAS, at its meetings of March 26 and April 10, 2012, the City
Council considered and adopted the records and recommendations of the Plan
Commission and the Planning and Development Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
Page 361 of 430
35-O-12
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: Section 6-18-3 of the Zoning Ordinance, “Definitions,” is
hereby amended to include the following:
PAYDAY LOAN OR CONSUMER LOAN ESTABLISHMENT: Any business that makes
or offers a loan transaction where a cash advance, post-dated check, or other financial
instrument, which the parties agree will be held for a period of time before presentment
for payment or deposit, is accepted as collateral for the loan, or by which a loan
transaction is made or offered in lieu of a title to personal or real property, in an amount
not exceeding $25,000, that is not expressly done through a bank, savings and loan
association, or credit union. No Payday Loan or Consumer Loan Establishment shall be
permitted within one thousand feet (1,000'), measured property line to property line, of
another such establishment.
SECTION 3: That Subsection 6-10-4-3 of the Zoning Ordinance, “Special
Uses” in the C2 District, is hereby amended to include the following:
Payday Loan or Consumer Loan Establishment
SECTION 4: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 6: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
~2~Page 362 of 430
35-O-12
SECTION 7: This ordinance shall be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
~3~Page 363 of 430
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2000 320031002100180013001400800600400NORTH SHORE CHANNELNORTH SHORE CHANNELL A K E
M I C H I G A NCENTRAL PARK
3000 W
GRANT
2300 N
SIMPSON
2100 N
EMERSON
1900 N
CHURCH
1700 N
MAIN
900 N
OAKTON
500 N
HOWARD
100 N
HOWARD
100 N
McDANIEL
2500 W
ASBURY
1300 W
RIDGE
900-1200 W
CRAWFORD
3400-3600 W
CRAWFORD
3400-3600 W
ASBURY
1300 W RIDGE
900-1200 W
CHICAGO
600 W
DODGE
1900 W
DEMPSTER
1300 N
MAIN
900 N
DEMPSTER
1300 N
SOUTH
500 N
CENTRAL
2600 N
NOYES
2200 N
EMERSON
1900 N
ISABELLA 2800 N ISABELLA 2800 N
Lake Street Ridge AvenueHartrey AvenueDobson StreetMaple AvenueElmwood AvenueHartrey AvenueSimpson Street
South Boulevard
Payne St
Colfax Street
Dempster Street
Lincoln Street
Colfax Street
Park Place
Milburn Street
Harrison Street
Elgin
Road
S
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Judson AvenueGrove Street
Central Street
Payne Street
Hamilton StreetSheridan RoadDewey AvenueForest AvenueDavis Street
Lee St
Lee Street
Isabella Street
McCormick BoulevardGreenwood Street
Church Street
Burnham Pl
Isabella Street
Oakton Street
Colfax St
Lake Street
Emerson Street
P
r
a
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i
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A
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Grant Street
Bennett AveFlorence AvenueMain Street Livingston S tMaple AvenueElgin
Road
Mulford StreetCalvin Cir
H awthorne LnBenson AvenueUniversity Place
Simpson Street Orrington AvenueBrummel Street
Central Street
Eastwood AveJudson AveHillside R d
University PlHurd AvenueJackson AveNoyes StreetBryant AveThayer S tAsbury AvenueOak AvenueHarrison St
Ashland AveDavis Street
Cleveland Street
Simpson Street
Park Place
Harrison Street
Keeney Street
Callan AveSouth BoulevardForestview RdHoward Street Callan AveThayer Street
Jackson AveHartzell Street
Seward StreetGross Point RoadDarrow AvenueWesley AveCrain Street
Wilder Street
G le n v ie w R o a d
Ashland AvenueLincolnwood DrGreenwood Street
Seward Street
Madison Street
Austin StreetBrown AveCleveland Street
Simpson Street
McDaniel AvenueSouth BoulevardDewey AvenueNoyes Street
Dobson Street
Monroe Street
Cleveland Street
C liffo rd St
Po
p
l
a
r Av
e
Madison Street
Seward Street Ashland AvenueMulford Street
Harvard Terrace
Washington Street
Bradley PlPrinceton AvenueSherman AveWellington CtMcDaniel AvenueLyons StreetProspect AvenueAshland AveHarrison Street
Crain St
Noyes Street
Michigan AvenueHartrey AvenueDobson Street Dewey AveSimpson Street
Ingleside Place
Hamlin St
Colfax Pl
Greenleaf St
Monroe StreetProspect AveForest AvenueHinman AvenueCleveland Street
Mulford Street
Colfax St
Pitner AvenuePitner AvenueColfax S t r eet
Wesley AveSherman AveWesley AvenueOrrington AveLee St
Grey AvenueGrey AvenueGrey AvenueCallan AvenueNoyes Street
Rosalie St
Gaffield Pl
Seward StAsbury AveLee Street
Grant Street
Hartzell Street
Greenleaf Street Asbury AveRoslyn Pl
Thayer St
Dobson Street
Crain Street
Garnett Pl
Hartzell Street
Leonard Pl
Greenleaf Street
Otto Ln
Eastwood AvenueClark StreetBennett AvenueCase Pl
Crain Street
Grove Street
Washington StJenks S tre e tBrummel Street
Lee Stre etEwing AvenueForest AvenueGreenwood Street
Brummel StreetReese AvenueGrove Street
Davis Street
Greenleaf St
Lee Street
Austin StreetWesley AvenueAshland AvenueEwing AvenueFoster S tWoodbine AveKedzie Street
Elinor Pl
Oak AveDarrow AvenuePo
pl
a
r Av
e
Lake St
Culver St
Lincolnwood DrHayes St
Payne St
Noyes St
Monticello Pl
Lake St
Clark St
Dempster Street
Clinton Place
Brown AvenueOak AvePark Pl
Central Street
Brown AveGrey AvePark Place
Thayer Street
Hillside LnMilburn St
Mapl
e AveLeon Pl Girard AveM
arth
a LnRidge Ter
Cowper AvenueHastings AvenueCase StreetDarrow AveJudson AveBrown AveGrey AveHinman AvenueMarcy AvenueLawndale AvenueRidgeway AvenueMichigan AvenueJudson AvenueHinman AvenueBrown AvenueDodge AvenueCuster AveHinman AveClyde AveBrown AvenueHartrey AvenueRidge CourtDewey AvenueDewey AvenueBrown AvenueNormandy Pl
Oak AveLibrary Pl
Garrett PlHurd AveHaven St
Pratt CtDartmouth Pl
Laurel AveK n o x CircleThayer St
Lincoln StPrinceton AveBrum mel Place Hinman AvenueRidge AvenueRidge AvenuePitner AvenueHartrey AvenueSher
i
dan RoadSherman AvenueHartrey AvenueSheridan RoadDodge AvenueFlorence AvenueCr
a
wf
o
r
d AvenueChicago AvenueChicago AvenueElm AveLemar AveHartrey AvePo
p
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a
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Sheridan RoadBroadway AvenueCuster AvenueHartrey AveCentral Park AvenueAsbury AvenueMcDaniel AvenueHartrey AveAsbury AvenueEwing AvenueSherman AvenueSherman AvenueWesley AvenueDewey AvenueBarton AvenueOrrington AvenueFlorence AvenueBennett AvenuePioneer RoadPioneer RoadAshland AveWesley AvenueCuster AvenueOak AveFlorence AveBryant AvenueLake Shore BoulevardCampus DriveAshland AveFowler AvenueBarton AvenueJudson AvenueGrey AvenueLeland AvenueProspect AvenueFlorence AveAshland AvenueLawndale AveGrey AvenueMcDaniel AvenueLincolnwood DriveDarrow AvenueForest PlT
e
c
h DriveSheri
dan SqGrey AveAshland AvenueDewey AveWesley AvenueHovland CourtJudson AveMaple AvenueElmwood AvenueSherman AvenueDarrow AvenueBrown AvePitner AlyDarrow AvenueGrey AvenueGreeley AveCalvin Ci
r Girard AvenueSheridan Pl
Current Zoning Districtsfor Payday Loan andConsumer LoanEstablishments
3/9/2012
PaydayLoansCurrentZoning.mxd
This map is provided "as is" without warranties of any kind.
See www.cityofevanston.org/mapdisclaimers.html for more information.
1:24,000
1 inch = 2,000 feet
0 1,000 2,000 3,000
Feet
Current Zoning Districts
B1a - Business
B2 - Business
B3 - Business
C1 - Commercial
C1a - Commercial Mixed-Use
C2 - Commercial
D1 - Downtown Fringe
D2 - Downtown Retail Core
D3 - Downtown Core Development
D4 - Downtown Transition
O1 - Office
RP - Research Park
Main Road
Local Street
Railroad
Water
Page 364 of 430
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2900
900 28002500270025007006005002400
1400
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2300
2600 350026002400180017001500120011001000800600
2500
2600
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2800 3600230020002200130012001100700200400
1600
200
1000 380033001700900900200500
2000
1300
1600
2500
2400 370026002400210019001400100300100700
1400
1500
2200
100
1100
1700
2000 320031002100180013001400800600400NORTH SHORE CHANNELNORTH SHORE CHANNELL A K E
M I C H I G A NCENTRAL PARK
3000 W
GRANT
2300 N
SIMPSON
2100 N
EMERSON
1900 N
CHURCH
1700 N
MAIN
900 N
OAKTON
500 N
HOWARD
100 N
HOWARD
100 N
McDANIEL
2500 W
ASBURY
1300 W
RIDGE
900-1200 W
CRAWFORD
3400-3600 W
CRAWFORD
3400-3600 W
ASBURY
1300 W RIDGE
900-1200 W
CHICAGO
600 W
DODGE
1900 W
DEMPSTER
1300 N
MAIN
900 N
DEMPSTER
1300 N
SOUTH
500 N
CENTRAL
2600 N
NOYES
2200 N
EMERSON
1900 N
ISABELLA 2800 N ISABELLA 2800 N
Lake Street Ridge AvenueHartrey AvenueDobson StreetMaple AvenueElmwood AvenueHartrey AvenueSherman AveSimpson Street
South Boulevard
Payne St
Colfax Street
Dempster Street
Lincoln Street
Colfax Street
Park Place
Milburn Street
Harrison Street
Elgin
Road
S
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a
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Clark StPr
a
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e
n
u
eGr
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y Ro
a
d
Judson AvenueGrove Street
Central Street
Payne Street
Hamilton StreetSheridan RoadDewey AvenueForest AvenueLee St
Lee Street
Isabella Street
McCormick BoulevardGreenwood Street
Church Street
Burnham Pl
Isabella Street
Oakton Street
Colfax St
Lake Street
Emerson Street
P
r
a
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r
i
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A
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Grant Street
Bennett AveFlorence AvenueMain Street Livingston S tMaple AvenueElgin
Road
Mulford StreetCalvin Cir
H awthorne LnBenson AvenueUniversity Place
Simpson Street Orrington AvenueBrummel Street
Central Street
Eastwood AveJudson AveHillside R d
University PlHurd AvenueJackson AveNoyes StreetBryant AveThayer S tAsbury AvenueOak AvenueHarrison St
Ashland AveDavis Street
Cleveland Street
Simpson Street
Park Place
Harrison Street
Keeney Street
Callan AveSouth BoulevardForestview RdHoward Street Callan AveThayer Street
Jackson AveHartzell Street
Seward StreetGross Point RoadDarrow AvenueWesley AveCrain Street
Wilder Street
G le n v ie w R o a d
Ashland AvenueLincolnwood DrGreenwood Street
Seward Street
Madison Street
Austin StreetBrown AveCleveland Street
Simpson Street
McDaniel AvenueSouth BoulevardDewey AvenueNoyes Street
Dobson Street
Monroe Street
Cleveland Street
C liffo rd St
Po
p
l
a
r Av
e
Madison Street
Seward Street Ashland AvenueMulford Street
Harvard Terrace
Washington Street
Bradley PlPrinceton AvenueSherman AveWellington CtMcDaniel AvenueLyons StreetProspect AvenueAshland AveHarrison Street
Crain St
Noyes Street
Michigan AvenueHartrey AvenueDobson Street Dewey AveSimpson Street
Ingleside Place
Hamlin St
Colfax Pl
Greenleaf St
Monroe StreetProspect AveForest AvenueHinman AvenueCleveland Street
Mulford Street
Colfax St
Pitner AvenuePitner AvenueColfax S t r eet
Wesley AveSherman AveWesley AvenueOrrington AveLee St
Grey AvenueGrey AvenueGrey AvenueCallan AvenueNoyes Street
Rosalie St
Gaffield Pl
Seward StAsbury AveLee Street
Grant Street
Hartzell Street
Greenleaf Street Asbury AveRoslyn Pl
Thayer St
Dobson Street
Crain Street
Garnett Pl
Hartzell Street
Leonard Pl
Greenleaf Street
Otto Ln
Eastwood AvenueClark StreetBennett AvenueCase Pl
Crain Street
Washington StJenks S tre e tBrummel Street
Lee Stre etEwing AvenueForest AvenueGreenwood Street
Brummel StreetReese AvenueGrove Street
Davis Street
Greenleaf St
Lee Street
Austin StreetWesley AvenueAshland AvenueEwing AvenueFoster S tWoodbine AveKedzie Street
Elinor Pl
Oak AveDarrow AvenuePo
pl
a
r Av
e
Lake St
Culver St
Lincolnwood DrHayes St
Payne St
Noyes St
Monticello Pl
Lake St
Clark St
Dempster Street
Clinton Place
Brown AvenueOak AvePark Pl
Central Street
Brown AveGrey AvePark Place
Thayer Street
Hillside LnMilburn St
Mapl
e AveLeon Pl Girard AveM
arth
a LnRidge Ter
Cowper AvenueHastings AvenueCase StreetDarrow AveJudson AveBrown AveGrey AveHinman AvenueMarcy AvenueLawndale AvenueRidgeway AvenueMichigan AvenueJudson AvenueHinman AvenueBrown AvenueDodge AvenueCuster AveHinman AveClyde AveBrown AvenueHartrey AvenueRidge CourtDewey AvenueDewey AvenueBrown AvenueNormandy Pl
Oak AveLibrary Pl
Garrett PlHurd AveHaven St
Pratt CtDartmouth Pl
Laurel AveK n o x CircleThayer St
Lincoln StPrinceton AveBrum mel Place Hinman AvenueRidge AvenueRidge AvenuePitner AvenueHartrey AvenueSher
i
dan RoadSherman AvenueHartrey AvenueSheridan RoadDodge AvenueFlorence AvenueCr
a
wf
o
r
d AvenueChicago AvenueChicago AvenueElm AveLemar AveHartrey AvePo
p
l
a
r Av
e
n
u
e
Sheridan RoadBroadway AvenueCuster AvenueHartrey AveCentral Park AvenueAsbury AvenueMcDaniel AvenueHartrey AveAsbury AvenueEwing AvenueSherman AvenueSherman AvenueWesley AvenueDewey AvenueBarton AvenueOrrington AvenueFlorence AvenueBennett AvenuePioneer RoadPioneer RoadAshland AveWesley AvenueCuster AvenueOak AveFlorence AveBryant AvenueLake Shore BoulevardCampus DriveAshland AveFowler AvenueBarton AvenueJudson AvenueGrey AvenueLeland AvenueProspect AvenueFlorence AveAshland AvenueLawndale AveGrey AvenueMcDaniel AvenueLincolnwood DriveDarrow AvenueForest PlT
e
c
h DriveSheri
dan SqGrey AveAshland AvenueDewey AveWesley AvenueHovland CourtJudson AveMaple AvenueElmwood AvenueSherman AvenueDarrow AvenueBrown AvePitner AlyDarrow AvenueGrey AvenueGreeley AveCalvin Ci
r Girard AvenueSheridan Pl
Proposed Zoning Districtsfor Payday Loan andConsumer LoanEstablishments
3/9/2012
PaydayLoansPropZoning.mxd
This map is provided "as is" without warranties of any kind.
See www.cityofevanston.org/mapdisclaimers.html for more information.
1:24,000
1 inch = 2,000 feet
0 1,000 2,000 3,000
Feet
Proposed Zoning Districts
C2 - Commercial
Main Road
Local Street
Railroad
Water
Page 365 of 430
Crown ParkCrown Park
St. FrancisHospital
CalvaryCemetery
JamesPark
LevyCenter
CTA Yellow Line
Skokie Swift CTA Purple LineMetra UP NorthCLEVELAND ST
SOUTH BLVD
GROVE ST
DOBSON ST
MULFORD ST
HULL TER
HARVARD TER
ELMWOOD AVESHERMAN AVECROFT LNASHLAND AVEWESLEY AVECRAIN ST
WESLEY AVEDEWEY AVEDOBSON ST DEWEY AVETHELIN CT
MULFORD STGREY AVEGREY AVEGREY AVEELMWOOD AVEKEENEY ST
SEWARD ST HINMAN AVESOUTH BLVD
HULL TER
CASE PL
CRAIN ST
BRUMMEL ST
BRUMMEL ST
AUSTIN STWESLEY AVEASHLAND AVESEWARD ST
HAMILTON ST
BROWN AVEREBA PLBROWN AVEGREY AVESHERMAN PLCASE STBROWN AVEGREY AVECLYDE AVERIDGE CTDEWEY AVEGREY AVEOAK AVEELMWOOD AVESHERMAN AVESHERMAN AVEDODGE AVEFLORENCE AVECHICAGO AVECHICAGO AVECUSTER AVEASBURY AVESHERMAN AVEOAK AVEWESLEY AVEASHLAND AVEFLORENCE AVEDEWEY AVECALLAN AVEBARTON AVEFLORENCE AVEASHLAND AVEWESLEY AVECALLAN AVEBARTON AVEFLORENCE AVELEE STDARROW AVEDARROW AVEBROWN AVEHINMAN AVELAKE ST
RIDGE AVEMAPLE AVEDEMPSTER ST
KEDZIE ST
LEE ST
GREENWOOD ST
FLORENCE AVEOAKTON ST
MAIN ST
MULFORD ST
KEENEY ST
SEWARD ST
WARREN ST
CLEVELAND ST WESLEY AVEBRUMMEL ST
WASHINGTON ST ASHLAND AVEGREENLEAF STDARROW AVEMADISON ST
MONROE ST
CLEVELAND STDEWEY AVEELMWOOD AVEGREENWOOD ST
KEENEY ST
CALLAN AVESOUTH BLVD
SEWARD ST
CRAIN ST
HOWARD STDARROW AVESEWARD ST
AUSTIN ST
R3
B1
R5
C1
B1
R4
OS
C1
MXE
R2
B1B1
R5R5
OS
R6
R2
R5
C1
R3
C1
R3
R3
R4
B2
B2
OS
B1
OS
OS
OS
MXE
R5
OS
C2
B1
OS
OS
OS
R3
OS
B1
OS
OS
B1
B1
OS
MXE
OS
C2
C2
R5
R4
R4
R4
R4
B2
B2
MUE
R6
R4
R4
R5
R1
R5
C2
R4
R4
OS
R1
B3
B2
C1
D1
D2R3
R5
D4
R5
OS
R3
R5
C1
R6
R4
R5
R6
R2
OS
R2
R1
R3
R1
R3
R2 R2
C1a
R5
R1
OS
I2 R1
R2
R2
R5
R3
PLS Loan Store
1828 Dempster Street
YF Advance Inc.
606 Dempster Street
Titlemax
999 Howard Street
(currently in permit review)
Americash Loans
1801 Dempster Street
3/9/2012PaydayLoansZoning.mxdThis map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.1:8,400
0 500 1,000
Feet
Loan Establishment
1000' buffer around stores
Building Footprint
Tax Parcel
Railroad
Water
Payday Loan & Consumer Loan Establishments
1 inch = 700 feet
Page 366 of 430
DRAFT – NOT APPROVED
Page 1 of 4
Plan Commission Minutes
MEETING MINUTES
PLAN COMMISSION
Wednesday, March 14, 2012
10 minutes following the adjournment of the Joint Meeting of the Plan Commission and
Zoning Board of Appeals (Joint Meeting begins at 7:00 P.M.)
Evanston Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Scott Peters (Chair), Jim Ford, Richard Shure, Seth Freeman, Kwesi
Steele, Barbara Putta, David Galloway, Lenny Asaro Stuart Opdycke (Associate)
Members Absent: Patricia Ledesma
Staff Present: Craig Sklenar, Ken Cox, Melissa Klotz, Dennis Marino
Presiding Member: Scott Peters, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
With a quorum present, Chairman Peters called the meeting to order at 9:20P.M.
2. APPROVAL OF FEBRUARY 08 and FEBRUARY 15, 2012 MEETING MINUTES
Commissioner Ford motioned for approval of the February 08, 2012 meeting minutes
Commissioner Shure Seconded the motion.
A voice vote was taken and the minutes were approved as written.
Commissioner Galloway motioned for approval of the February 15, 2012 meeting
minutes
Commissioner Shure Seconded the motion.
A voice vote was taken and the minutes were approved as written.
3. ZONING TEXT AMENDMENT 11PLND-0081
Amendment of the Zoning Code Section 6-15-14-6 Table 2, to remove “Drive-through facility” from
the list of prohibited uses in Subarea 6 of the Central Street Overlay District.
ZONING MAP AMENDMENT 11PLND-0076
A petition by Edgemark Development LLC, on behalf of JP Morgan Chase Bank, contract
purchaser of the subject property, to amend the Zoning Ordinance by requesting the City Council
to remove two parcels from the R2 Single Family Residential Zone and place them within the B1a
Business zoning district for the purpose of commercial/retail use.
Craig Sklenar, General Planner, informed the applicant, Edgemark Development LLC,
had written a request for a continuance concerning Agenda Item 3. They have
requested a continuance to the April 11, 2012 meeting of the Plan Commission.
Page 367 of 430
DRAFT – NOT APPROVED
Page 2 of 4
Plan Commission Minutes
Commissioner Ford motioned to continue the matter to the April 11, 2012 meeting of the
Plan Commission.
Commissioner Shure Seconded the Motion.
A voice vote was taken and the motion passed unanimously.
4. ZONING TEXT AMENDMENT 11PLND-0026
A consideration to amend portions of 6-4-7 “Bed and Breakfast Establishments” of the
Zoning Ordinance of the Municipal Code, as proposed by the Bed and Breakfast
Subcommittee of the Zoning Committee of the Plan Commission.
Craig Sklenar, General Planner, provided an overview of the proposed zoning text
amendment as it pertains to Bed and Breakfasts in the Zoning Ordinance. The current
text presented represents changes made at the February 15, 2012 meeting of the Plan
Commission.
Alderman Judy Fiske spoke before the Plan Commission. She urged the Plan
Commission to provide a distance requirement of 900’ radius between each individual
Bed and Breakfasts to help prevent clustering of B&B in a particular neighborhood.
David Reynolds, resident at 204 Davis Street reiterated that a distance requirement
would alleviate potential clustering that is showing evidence of potentially happening in
his neighborhood. Mr. Reynolds also recommended that the Plan Commission re-
examine Part K of the proposed ordinance that defines Owner-occupant-operator.
Plan Commissioners deliberated concerning the distance requirements and all
commissioners felt that the City Council who is the determining body for all special uses
will have the discretion to determined whether a special use application before the
Council is in fact negative concerning cumulative effect when considered on a case-by-
case basis.
Commissioner Galloway motioned to not add any distance requirements to the Bed and
Breakfast regulations.
Commissioner Ford Seconded the Motion.
A voice vote was take and the motion passes unanimously.
Commissioner Putta motioned to revise Item K to read as follows:
Any Bed and Breakfast Establishment shall be operated by an owner(s) who resides
therein, as his/her/their primary residence.
Commissioner Ford Seconded the Motion.
A voice vote was taken – the motion passes unanimously.
Commissioner Shure motioned to continue the matter to the March 21, 2012 meeting of
the Plan Commission to begin at 7:00PM.
Page 368 of 430
DRAFT – NOT APPROVED
Page 3 of 4
Plan Commission Minutes
Commissioner Shure Seconded the Motion.
A voice vote was taken – the matter will continue at the March 21, 2012 meeting of the
Plan Commission.
5. ZONING TEXT AMENDMENT 12PLND-0011
Consideration of the proposed zoning text amendment to Home Occupations as defined in
Section 6-5-1 of the Zoning Ordinance.
Commissioner Ford Motioned to continue Agenda Item 5 to the March 21, 2012 Plan
Commission meeting due to a lack of time at the March 14, 2012 meeting.
Commissioner Shure Seconded the Motion.
A voice vote was taken and the motion passes unanimously.
This item will be heard at the March 21, 2012 meeting of the Plan Commission.
6. ZONING TEXT AMENDMENT 12PLND-0010
Consideration of the proposed zoning text amendment to the Zoning Ordinance defining
Payday Loan Establishments and other similar establishments.
Commissioner Peters opened discussion concerning the proposed text amendment
that defined Payday Loan Establishments, and allows such establishments in C2
Commercial Districts only as a special use.
Commissioner Opdycke and Shure asked why we cannot just ban such institutions
outright.
City staff responded that Payday Loan Establishments are not defined currently in
the Zoning Ordinance and currently are defined with lending institutions that are
allowed in multiple zones. Defining the use and allowed zones is required to
ensure constitutionality of restrictions as well.
Commissioner Shure wanted to know if Tax Preparers who offer refunds in advance
of the actual return would be considered a Payday Loan Establishment.
Staff said that since the primary use is of tax preparations and that the refund is an
advance rather than an actual loan that these types of institutions would not be
considered a Payday Loan Establishment.
Commissioner Ford Motioned to recommend to the City Council the proposed text
amendment establishing a definition of Payday Loan Establishments and the
proposed recommendation to allow only in the C2 Commercial Districts as a
Special Use.
Commissioner Galloway Seconded the Motion.
Yea: 5
Ney: 1 (Commissioner Steele opposed the motion)
Page 369 of 430
DRAFT – NOT APPROVED
Page 4 of 4
Plan Commission Minutes
Commissioner Steele would like Council to consider expanding the Special Use in
B1 and B1 Business Districts in Evanston as well.
7. PLAN COMMISSION WORK PLAN
Due to time constraints this agenda item was tabled and will be addressed at the
March 21, 2012 meeting of the Plan Commission.
8. COMMITTEE REPORTS
No Reports
9. ADJOURNMENT
10. ADJOURNMENT
Commissioner Ford motioned for adjournment
Commissioner Galloway Seconded the motion.
Meeting Adjourned at 11:02 PM
The next meeting of the Plan Commission held on Wednesday, March 21, 2012 at 7:00
P.M., Evanston Civic Center, 2100 Ridge Avenue, Council Chambers.
Respectfully Submitted,
Craig D. Sklenar, AICP
General Planner, Community and Economic Development Department
Page 370 of 430
DRAFT – NOT APPROVED
Page 1 of 3
Evanston Zoning Committee of the Plan Commission Minutes
MEETING MINUTES
ZONING COMMITTEE OF THE PLAN COMMISSION
Tuesday February 21, 2012
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, 2403
Members Present: Scott Peters, Richard Shure (Chair), Patricia Ledesma, Jim Ford,
Stuart Opdycke (Assoc.)
Members Absent: Seth Freeman, Lenny Asaro, Kwesi Steele
Staff Present: Craig Sklenar, Ken Cox, Dennis Marino, Melissa Klotz
Presiding Member: Rich Shure, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
With a quorum present, Chairman Shure called the meeting to order at 7:07P.M.
2. OLD BUSINESS
A.) Approval of November 30, 2011 Zoning Committee of the Plan Commission
Meeting Minutes
Associate Commissioner Opdycke motioned for approval of the November 30, 2011
meeting minutes
Commissioner Ledesma Seconded the motion.
A voice vote was taken and the minutes were approved as written.
3. NEW BUSINESS
A.) 12PLND-0011 TEXT AMENDMENT TO THE ZONING ORDINANCE
Consideration of the proposed zoning text amendment to Home Occupations as
defined in Section 6-5-1 of the Zoning Ordinance.
Planning and Zoning Manager Dennis Marino provided a summary of the progress of this
proposed amendment to expand the list of prohibited uses in residential areas. This
would include:
1. Landscapers who have storage on site
2. Rug cleaning businesses
3. Swimming pool cleaning
4. Construction
Previous discussions included a registry of all home based businesses. One or two
aldermen encouraged that but the majority of aldermen on Planning and Development
Committee did not agree with that.
Page 371 of 430
DRAFT – NOT APPROVED
Page 2 of 3
Evanston Zoning Committee of the Plan Commission Minutes
Instead, Aldermen encouraged a volunteer registry that would help promote and inform
the community.
Discussion at the Committee level centered around the distinction of storage on a
property – indoor versus outdoor. Could one store items in a garage and yet still comply
with off-street parking requirements?
The committee determined that garages may be used as Accessory storage for a home
occupation. Accessory uses are defined in the zoning ordinance currently.
Commissioner Ford motions that garages shall not be used for home occupation other
than for accessory storage of materials and supplies
Commissioner Ford also motions to divide proposed item K to only include swimming
pool and cleaning supply
Associate Commissioner Opdycke Seconded the Motion
Motion passes unanimously.
A revised draft of the proposed Text Amendment will be reviewed and considered at the
March 14, 2012 Plan Commission Meeting.
B.) 12PLND-0010 TEXT AMENDMENT TO THE ZONING ORDINANCE
Consideration of the proposed zoning text amendment to the Zoning Ordinance defining
Payday Loan Establishments and other similar establishments.
Melissa Klotz, Zoning Planner, provided a summary of the proposed payday loan
regulations as outlined in the packet memo provided to the Committee.
Commissioner Ford Motioned to refer the topic of Payday Loans with proposed language
to the March 14 Plan Commission. This would include language that establishes payday
loans as a special use and a maximum limit based on Planning and Zoning report of
current operating payday loans and a mapping excise
Associate Commissioner Opdycke Seconded the Motion.
Motion passes unanimously. This agenda item will be considered for recommendation at
the March 14, 2012 meeting of the Plan Commission.
Page 372 of 430
DRAFT – NOT APPROVED
Page 3 of 3
Evanston Zoning Committee of the Plan Commission Minutes
4. ADJOURNMENT
Associate Commissioner Opdycke motions to adjourn
Commissioner Ledesma Seconded the Motion.
Meeting Adjourned at 8:15 PM.
The next meeting of the Zoning Committee of the Plan Commission will be Wednesday,
April 18, 2012 at 7:00 P.M., Evanston Civic Center, 2100 Ridge Avenue, Room 2403.
Respectfully Submitted,
Craig D. Sklenar, AICP
General Planner, Community and Economic Development Department
Page 373 of 430
Page 1 of 2
For City Council meeting of March 26, 2012 Item O1
Resolution 19-R-12: Northwest Municipal Conference 2012 Legislative Program
For Action
To: Honorable Mayor and Members of the City Council
From: Matt Swentkofske, Intergovernmental Affairs Coordinator
Subject: Resolution 19-R-12 Supporting the Northwest Municipal Conference’s
2012 Legislative Program
Date: March 5, 2012
Recommended Action:
Rules Committee and staff recommend that the City Council adopt Resolution 19-R-12
in support of the Northwest Municipal Conference’s (NWMC) Legislative Program for
2012 which sets certain state and federal legislative priorities for its member
communities.
Summary:
The Northwest Municipal Conference’s 2012 Legislative Program outlines the
conference’s federal and state approach to strengthening local communities. The
conference’s efforts are of particular importance as Illinois grapples with the challenges
associated with the continuing economic downturn. As the Council knows, municipalities
are faced with strained budgets, resulting in reduced services, salary freezes, job
reductions, and other widespread cost cutting strategies. The upcoming year provides
Illinois communities with new opportunities for reaching fiscal stabilization, and the
NWMC legislative plan provides recommendations to maximize economic recovery
while protecting member communities. In particular, the NWMC program proposes
recommendations aimed at achieving two primary goals: to ensure the financial stability
of Illinois municipal governments and to contain the escalating costs of labor.
The Legislative Program focuses on the following priorities:
¾ Protection of local revenues as the first step to guaranteeing fiscal stability. The
NWMC specifically aims to preserve the Local Government Distributive Fund
(LGDF), a program through which localities are allotted a portion of state income tax
revenues.
¾ Promote the restoration of Personal Property Replacement Tax (PPRT) funds.
PPRT revenues are collected by the state, and paid to local governments. The state
Memorandum
Page 374 of 430
Page 2 of 2
has recently begun using PPRT funds to pay regional education superintendents’
salaries.
¾ Support ending sales tax diversions ensuring the fair distribution of revenues,
and end the practice whereby companies have struck deals with municipalities
outside of the Regional Transportation Authority’s service area to outsource their
paperwork to small, local offices.
¾ Prioritize municipal liens during foreclosure sales so that municipalities may
recoup costs associated with the upkeep and maintenance of residential buildings
that have fallen into disrepair.
¾ Further reform public safety pensions and require a supermajority of legislators to
approve future pension benefit enhancements.
¾ Reform of the Public Safety Employee Benefits Act to change the definition of a
“catastrophic injury” to match federal law.
¾ Enact reforms aimed at balancing the interest arbitration process and allow
arbitrators to consider economic factors, including the budgetary constraints of a
municipal government, when determining the total compensation packages awarded
through interest arbitration.
Legislative History
Resolution 19-R-12 was approved at the March 5, 2012 Rules Committee
-------------------------------------------------------------------------------------
Attachments:
Resolution 19-R-12
Full Summary of Northwest Municipal Conference Legislative Program
Page 375 of 430
2/20/2012
19-R-12
A RESOLUTION
Supporting the Northwest Municipal Conference
2012 Legislative Program
WHEREAS, the City of Evanston is a member of the Northwest Municipal
Conference (“NWMC”); and
WHEREAS, the NWMC works with its members to develop its annual
legislative program, which serves as a comprehensive platform on legislative issues, in
order to protect and benefit the interests of its member municipalities, residents, and
businesses in our communities and the region; and
WHEREAS, the NWMC 2012 Legislative Program, attached hereto as
Exhibit A and incorporated herein by reference, focuses on issues vital to the City of
Evanston, including protecting local government revenues, online sales tax collection,
and sales tax sourcing rules, as well as addressing labor-related cost drivers, such as
pension reform, preventing abuse of the Public Safety Employees Benefit Act, and
balancing the interest arbitration process; and
WHEREAS, the NWMC will actively pursue these legislative priorities to
the benefit of the City of Evanston and all members of the NWMC,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
Page 376 of 430
19-R-12
~2~
SECTION 2: The City of Evanston hereby expresses its support for the
NWMC 2012 Legislative Program.
SECTION 3: The City of Evanston will actively support the NWMC 2012
Legislative Program both locally and in federal and state capitols.
SECTION 4: A copy of this Resolution shall be forwarded to the NWMC,
to all state and federal legislators representing the City of Evanston, to the Office of the
Governor, and to department directors in the City of Evanston.
SECTION 5: This resolution shall be in full force and effect from and after
the date of its passage and approval in the manner required by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2012
Page 377 of 430
19-R-12
~3~
EXHIBIT A
NWMC 2012 Legislative Program
Page 378 of 430
Northwest Municipal Conference Legislative Program
Ensure the Fiscal Stability of Illinois Communities
Protect Local Government Revenues
Revenues are the lifeblood of stable communities, enabling local governments to
provide for the needs of residents and businesses. Communities that are able to
support these needs are attractive places for economic development. Local
government revenues must not be viewed as an alternative source of revenue for
the state but as the long standing commitment to ensuring healthy and strong
communities upon which to base the state’s economy. We offer four
recommendations vital to protecting local government revenues.
1. Prevent any diversions of the Local Government
Distributive Fund (LGDF)
The LGDF, which was instituted in 1969 in exchange for municipalities not
imposing their own income tax, is a significant source of operating revenue. The
threatened loss of this vital revenue would lead to additional cutbacks in critical
services, including public safety.
¾ We recommend that the LGDF remain intact and local governments
share in any natural increases in income tax revenues. We further
recommend that any reductions in the corporate income tax require an
appropriate adjustment to the LGDF formula to keep local governments
whole.
2. Ensure prompt payment of LGDF to local governments
Although the state income tax increase slightly improved the timeliness of LDGF
payments to local governments, the payment cycle still runs several months in
arrears. This delay places a strain on local government cash flow.
3. Restore the diversion of Personal Property Replacement Tax (PPRT)
funds
Although the amount of PPRT funds diverted to pay for a state obligation
(regional school superintendents) was approximately 1% of the total distributions,
this practice sets a disturbing precedence that must not only be avoided but
reversed. Unless action is taken to completely restore the diverted funds, this
move will long be remembered as the beginning of “death by a thousand cuts”.
4. Promote ability to reduce the cost of local government while avoiding
increased taxpayer burdens
¾ We recommend legislation to require the direct deposit of LGDF to
local governments. We recommend restoring the previous funds in the
FY 2013 budget and protecting this fund from future diversions.
Page 379 of 430
Local government leaders are actively rising to the fiscal challenges we face by
exploring innovative ways to reduce the cost of local government. Several groups
are currently studying various methods to share local services which could
increase service delivery efficiencies and create economies of scale that would
greatly benefit taxpayers. Some of these efforts may require legislative actions to
facilitate these innovations, providing our legislative leaders with the opportunity
to not only protect local government revenues but also reduce expenses.
At the same time we pursue innovation, we strongly oppose any attempts to
irresponsibly place additional burdens on local taxpayers through unfunded
mandates. Oftentimes, the state’s desire to address a situation or provide a
benefit comes at the direct expense of fiscally strapped local governments and
their taxpayers. These stealth tax increases significantly raise the costs of
operating local governments. Unfunded mandates combined with the state
diverting revenues from local governments are a recipe for disaster that must be
avoided at all costs.
¾ We recommend that legislators work with local governments to
facilitate cost saving innovations while avoiding the temptation to pass
unfunded mandates on to the backs of local taxpayers.
Exercise Caution While Addressing Sales Tax Sourcing Issues
Municipal leaders make decisions with long term implications to ensure sufficient
revenues for their communities. One major decision is to dedicate land use within
the municipality for intensive retail development in order to capture sales tax
revenues. Planning for economic development of this nature requires each
community’s leaders to achieve a balance of the infrastructure and public
services investments to support this growth, the revenue streams anticipated
from the expected growth and the requirements to protect nearby residents
impacted by the resulting retail center environment. In short, municipalities that
have attracted significant levels of sales tax generating development have done
so after fully considering the tradeoffs needed to ensure it is the proper fit for that
community. Lower local property and other taxes for residents is often the benefit
that mitigates the external impacts. Two potential legislative actions in 2012
could produce unintended consequences for local government revenues. Both
have the potential to require changes in the sales tax sourcing rules that
determine where the revenues generated from a taxable sale are distributed.
Even a seemingly minor change in the sourcing statutes could have a major
impact upon the fiscal position of those municipalities that have made the long
term decision to pursue retail development.
In Congress, the Marketplace Fairness Act has been introduced to allow states to
enforce and collect local sales and use taxes on transactions conducted online.
Currently, many online retailers utilize the “nexus” argument to avoid collecting
and remitting the same taxes that would be collected on a transaction conducted
in a “bricks and mortar” location. Unlike previous versions of legislation to
Page 380 of 430
authorize the collection of sales taxes from online transactions, the Marketplace
Fairness Act (as introduced) would not require changes to state sales tax
sourcing laws.
In Illinois, several municipalities outside the Regional Transportation Authority’s
(RTA) service area have reached sales tax rebate agreements with companies to
funnel the paperwork from their transactions through small offices to avoid
collection of higher sales tax rates within the Chicago region. This arrangement
allows these companies to charge a lower tax rate, giving them an unfair
competitive advantage, and diverts sales taxes revenues away from the rightful
local government where the actual transaction transpires.
¾ We support legislation to authorize the collection of sales taxes on
all online transactions but our support is conditional as to whether the
legislation will require any changes to sourcing rules.
¾ We support eliminating these sales tax diversions to ensure that
revenues are distributed to the rightful local governments but express
opposition to any legislation that undermines current sales tax sourcing
rules to divert revenues away from the physical location of the
transaction.
Place Municipalities in Primary Position on Liens During Foreclosure Sales
One of the biggest impacts of the recession has been the extraordinary volume
of residential buildings that have foreclosed upon by the lenders. During far too
many cases, these properties become abandoned leaving no one to maintain
them during the foreclosure process. Left untended, these abandoned houses
quickly deteriorate and become a blight upon the surrounding neighborhood,
depressing nearby home values. In order to avoid this result, municipalities step
up to maintain these properties when the lender or former owners fail to do so.
Maintaining these abandoned properties requires the expenditure of municipal
funds to secure the structure, mow grass, remove dangerous trees and turn off
water or provide heat during cold weather to avoid damages from bursting pipes.
These municipal costs are not always reimbursed when the foreclosure sale is
concluded. Currently, municipal liens get in line with other creditors, leaving
taxpayers at risk of not recouping the expenditures if sufficient proceeds are not
generated from the sale.
¾ We recommend legislation to place municipal liens in a primary
position during foreclosure sales.
Address Labor Related Cost Drivers Complete Comprehensive Public
Safety Pension Reforms
Public safety pension reforms adopted in 2010 were a significant first step toward
getting this exponentially growing cost driver under control. Extending the
Page 381 of 430
amortization deadline for funding the pension funds and adjusting the benefits for
newly hired employees has mitigated some of the upward pressure these
pensions placed upon local budgets. However, the work of public safety pension
reform is not complete. The Pension Fairness for Illinois Communities Coalition,
which spearheads this effort, presented a five part platform for comprehensively
addressing the problem. It is time to revisit the three unresolved planks in that
platform to complete this vital work. In addition, the 2010 reforms changed the
actuarial methodology in a manner that may produce unintended consequences.
1. Require a more equitable employee contribution toward the cost of the
pension
Currently, public safety employees contribute approximately one‐third toward the
cost of their pensions while taxpayers contribute the remaining two‐thirds. For the
long term stability of any pension fund, the ratio of employer to employee
contribution to the normal cost of the pension should be one‐to‐one. On top of the
two‐thirds contribution, taxpayers are also responsible for funding any unfunded
liabilities, including those resulting from underperforming investment returns
managed by the individual employee‐controlled pension boards. Legislation in
the form of Senate Bill 512 is under consideration for employees in state pension
funds. Senate Bill 512 provides employees three options: 1) require a higher
employee contribution toward their current pension, 2) maintain their current
contribution level with the pension benefits going forward matching those of
newly hired employees, or 3) allow the employee to opt into a defined
contribution plan.
2. Consolidate existing individual police and fire pension funds into an
IMRF type system
With over 650 individual public safety pension funds, the current system fails to
take advantage of potential economies of scale to produce higher investment
returns with lower operating costs. Currently, the Commission on Government
forecasting and Accountability (COGFA) is charged with producing
recommendations as to how to best consolidate these funds into a better system.
There is a perfect model for multiple employer public pension systems ‐ the
Illinois Municipal Retirement Fund (IMRF).
¾ We recommend expanding Senate Bill 512 to require similar changes
for public safety pensions.
¾ We recommend consolidating the individual public safety pension
funds into a single IMRF type system.
3. Require a supermajority to approve any future pension benefit
enhancements
Setting a higher threshold for adopting future pension benefit enhancements
would make it more difficult to undo the reforms proposed and enacted. Speaker
Page 382 of 430
Madigan has introduced HJRCA 5, which requires a three‐fifths majority for
pension benefit enhancements.
4. Restore the Entry Age Normal Funding Method
A change made to public safety pensions in Public Act 96‐1495 changed the
actuarial method for calculating required pension contributions from the previous
Entry Age Normal (EAN) to a Projected Unit Credit (PUC) method. Although this
change brings public safety pensions in line with the method used for state
pension funds, PUC allows for lower initial contributions than EAN that will result
in much higher pension contributions as governments get closer to the 2041
amortization deadline.
¾ We recommend the passage of HJRCA 5.
¾ We recommend returning public safety pensions to the Entry Age
Normal method.
Prevent Abuse Through PSEBA Reforms
The Public Safety Employee Benefits Act (PSEBA) provides lifetime health
insurance benefits to police and fire personnel (and their families) who suffer a
catastrophic injury on the job. Providing PSEBA insurance benefits to those who
are permanently injured while engaged in actively protecting the public and are
no longer capable of supporting themselves and their family is not the issue we
seek to address. The federal law upon which PSEBA is based defines
catastrophic injury as “consequences of an injury that permanently prevents an
individual from performing any gainful work”. The Illinois version of PSEBA omits
this definition. Illinois courts have equated the award of a duty disability pension
to a catastrophic injury, leaving determination of lifetime healthcare benefits to
the discretion of local pension boards (governed by a majority consisting of
current and former employees). There are numerous existing cases where the
injury suffered, while significant enough to prevent the employee from returning
to active duty as a firefighter or police officer, does not preclude the employee
from obtaining other gainful employment. In fact, the very nature of PSEBA
provides a perverse incentive, especially in cases where the employee is closer
to retirement and facing the reality of paying for future healthcare insurance, to
exploit a relatively minor injury into a condition that prevents the return to active
duty. The cost of allowing these former employees who are otherwise gainfully
employed to collect lifetime healthcare benefits at taxpayer expense is
staggering. A single case often leaves local taxpayers liable for more than a
million dollars in future healthcare insurance costs even while the former
employee begins a second career.
Balance the Interest Arbitration Process
Police and fire employees' salaries and benefits have been escalating at rates
that far exceed those of other municipal employees. While other employees have
agreed to salary freezes and other measures to control costs during the current
Page 383 of 430
economic downturn, the interest arbitration process has made it extremely
difficult to negotiate reasonable contracts for public safety employees that reflect
the community’s ability to afford. It becomes very challenging to manage
municipal staffing when one class of employees is sacrificing to balance the
budget while those in public safety enjoy multi‐year increases in salary and
benefits.
¾ We recommend amending PSEBA to bring the term catastrophic
injury in line with the federal definition.
¾ We also recommend that current PSEBA beneficiaries who are
eligible to enroll in other healthcare coverage to both report this
eligibility and enroll in the alternative coverage.
The current system is out of balance. Arbitrators determining police and fire
contracts routinely review both the union and municipal offers and award salary
and benefits based upon either one or the other with little attempt to reach a
middle ground. Too often this ends up being the union offer with virtually no
regard as to the ability of the taxpayers to afford the final total compensation
package. While the interest arbitration system provides a means to work out
labor management differences while avoiding public safety workers going on
strike, the reality is that the rules are skewed toward the labor side of the
equation. Compounding this imbalance are efforts to include management
decisions such as determining manning levels in the arbitration process. Without
some corrective steps, the interest arbitration process is eroding the ability for
municipal leaders to effectively manage, and consequently afford, their public
safety operations.
¾ We recommend requiring arbitrators to take into account economic
factors such as the budgetary constraints facing local governments
when determining the total compensation packages awarded through
the interest arbitration process.
¾ We further recommend that manning levels and other management
decisions be excluded from the process.
Page 384 of 430
For City Council meeting of March 26, 2012 Item O2
Business of the City by Motion: Consolidated Annual Performance & Evaluation
Report
For Action
To: Honorable Mayor and Members of the City Council
From: Steve Griffin, Director, Community & Economic Development
Dennis Marino, Manager, Planning & Zoning
Sarah Flax, Housing & Grants Administrator
Subject: Consolidated Annual Performance and Evaluation Report (CAPER) on the
City’s Community Development Block Grant (CDBG), HOME Investment
Partnerships (HOME) and Emergency Shelter Grant (ESG) programs for
2011.
Date: March 13, 2012
Recommended Action:
The Housing and Community Development Act Committee and staff recommend
approval of the 2011 Consolidated Annual Performance and Evaluation Report
(CAPER). The CAPER is posted on the City website at:
http://www.cityofevanston.org/news/2012/03/city-seeks-public-comment-on-use-of-
cdbg-home-esg-funds-from-2011/
The CAPER must be submitted to the Chicago Field Office of the U.S. Department of
Housing and Urban Development by March 31, 2011.
Funding Source:
N/A
Summary:
The Consolidated Annual Performance and Evaluation Report (CAPER) reviews how
the City of Evanston used federal entitlement funds provided by the U.S. Department of
Housing and Urban Development (HUD) to implement programs and projects that
addressed community needs successfully during the 2011 program year (March 1, 2011
to December 31, 2011).
Evanston received $2,344,697 in HUD entitlement funds in FY2011: $1,753,386 in
Community Development Block Grant (CDBG), $506,426 in HOME Investment
Partnerships (HOME) and $84,885 in Emergency Shelter Grant (ESG) funds. In
addition, the City had $2,286,031 in CDBG, HOME and ESG funds from prior years and
$197,210 in program income, which provided a combined total of $4,827,938 to assist
Memorandum
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Page 2 of 2
low- and moderate-income residents and address or eliminate blight and deterioration.
The City expended $2,234,391 of those funds in the 2011 program year.
All programs and projects funded in 2011 addressed strategic priorities identified in the
City’s 2010-2014 Consolidated Plan and in the 2011 One Year Action Plan. The City
met HUD requirements for both commitment and expenditure of CDBG, HOME and
ESG funds in 2011.
Background:
2011 is the second year in the 2010-2014 Consolidated Plan and Evanston met or
exceeded most of the housing, infrastructure and public improvement, and social
services goals in that plan. However, needs for affordable housing and social services
continue at a high level, impacted heavily by lack of jobs. In addition, funding cuts by the
State of Illinois in 2012, plus reductions under discussion for 2013, continue to affect
many Evanston service providers. The City used local resources and federal funds from
the American Recovery and Reinvestment Act of 2009, including Homelessness
Prevention and Rapid Re-housing (HPRP) in 2011; those funds are expected to be
exhausted in April 2012.
Public comment period on the CAPER opened on March 9 and closed on March 23,
2012 at 5PM. Any comments received will be summarized in the CAPER prior to its
submission to HUD by March 31, 2012.
Legislative History:
The Housing and Community Development Act Committee conducted a public hearing
on the draft 2011 CAPER on March 13, 2012. The Committee voted to recommend
approval of the CAPER by City Council.
Attachments:
City of Evanston Draft Consolidated Annual Performance and Evaluation Report for
2011 is posted on the City website at
http://www.cityofevanston.org/news/2012/03/city-seeks-public-comment-on-use-of-
cdbg-home-esg-funds-from-2011/
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FY2011
Consolidated Annual
Performance and
Evaluation Report
Draft for Public Comment
March 9, 2012
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City of Evanston
2011 Consolidated Annual Performance and Evaluation Report 1
City of Evanston
2011 Consolidated Annual Performance
and Evaluation Report
GENERAL
I. Executive Summary
This Consolidated Annual Performance and Evaluation Report (CAPER) reviews how the City of Evanston
used federal funding provided by the U. S. Department of Housing and Urban Development (HUD) to
successfully implement programs and projects that address community needs during the 2011 program
year (March 1 to December 31, 2011). The ten‐month fiscal year is the result of the change to the City of
Evanston’s fiscal year, from a March 1 start to a January 1 start. Beginning with fiscal year 2012, the
City’s fiscal year will mirror the calendar year.
Summary of Resources
Evanston received $2,344,697 in HUD federal entitlement funds in the 2011 program year: $1,753,386 in
Community Development Block Grant (CDBG) funds, $506,426 in HOME Investment Partnership (HOME)
funds and $84,885 in Emergency Shelter Grant (ESG) funds. Additional 2011 ESG funds in the amount of
$47,748 will be released in 2012 under the Emergency Solutions Grant Interim Rule; use of these funds
is not addressed in this report. Together with unexpended CDBG and HOME funds from prior years, plus
program income, the City spent a total of $2,234,391 in the 2011 program year to assist low‐ and
moderate‐income residents and address or eliminate conditions that result in blight and deterioration.
Grant Available in 2011 Expended in 2011
CDBG
Prior years' funds $ 998,531
2011 entitlement $ 1,753,386
Entitlement subtotal $ 2,751,917
Program income $ 174,390
Total CDBG $ 2,926,307 $ 1,954,291
HOME
Prior years' funds $ 1,287,500
2011 entitlement $ 506,426
Entitlement subtotal $ 1,793,926
Program income $ 22,820
Total HOME $ 1,816,746 $ 195,215
ESG
Prior years' funds $ ‐
2011 entitlement $ 84,885
Total ESG $ 84,885 $ 84,885
TOTAL FUNDS $ 4,827,938 $ 2,234,391
Distribution of Funds
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City of Evanston
2011 Consolidated Annual Performance and Evaluation Report 2
All programs and projects funded in 2011 were identified as high or medium need in the City’s 2010‐
2014 Consolidated Plan. All funded activities work to improve the quality of life for low and moderate
income individuals, families and households in Evanston and address one or more of the three federal
statutory goals to:
• Provide decent housing
• Provide a suitable living environment
• Expand economic opportunities.
Federal resources were focused in the City’s two Neighborhood Revitalization Strategy Areas that were
approved as part of the 2010‐2014 Consolidated Plan and represent areas of greatest need in our
community. Evanston’s low‐ and moderate‐income residents, as well as its minority residents, are
concentrated in these neighborhoods. In addition, the CDBG Target Area, comprising 24 census block
groups primarily is west and south Evanston, defines the geographic area for some programs that are
qualified on a low/moderate income area benefit, such as CDBG Targeted Code Enforcement and Graffiti
Removal.
Housing programs, which represent over 40% of total entitlement funds expended in 2011, were
concentrated in these geographic areas. However, the amount of entitlement funds invested was
modest in relation to the approximately $9 million in Neighborhood Stabilization Program 2 (NSP2)
funds expended in two census tracts, 8092 and 8102, that are wholly contained within the NRSAs.
HOME‐funded rehabilitation projects, though not limited geographically since each household
benefitting is income qualified, that were undertaken in 2011 were in the NRSAs. An equal number of
CDBG‐funded substantial rehabilitation was completed on units within and outside the NRSAs. CDBG
Targeted Code Enforcement, which constitutes approximately 16% of housing‐related expenditures, is
an essential tool for maintaining decent affordable rental housing and livable neighborhoods in the
CDBG Target Area.
Public Improvements funded with CDBG, including sidewalk and curb replacement and park
improvements were located within the NRSAs with the exception of the Brummel‐Richmond Tot Lot in
southwest Evanston. Because the service area for that small park does not match the census block group
boundaries, the City of Evanston conducted a survey to establish that it qualified for CDBG funding on an
area benefit basis in spring of 2011. In addition, many public services programs are centered in the
CDBG Target Area to be easily accessible to individuals in need of, and eligible for, the services. Eligibility
for most public services activities is established by income‐qualifying participants rather than by limiting
participation to residents of areas whose residents can be presumed income eligible in order to
maximize program reach and efficiencies.
Substantial Amendment to 2011 Action Plan
2011 was a challenging year for implementation of the City of Evanston’s CDBG program as outlined in
the 2011 One Year Action Plan. Evanston’s 2011 grant was $1,753,386, which was 16.3% less than the
2010 grant that was used as the basis for 2011 planning. The City avoided making cuts to many activities
by allocating unspent funds from its 2010 grant. (In 2010, the City’s CDBG grant was $139,614 above the
estimate used for the 2010 Action Plan and the additional funds had not been allocated to specific
projects.) In addition, the City received $57,113 in additional program income in FY2010/11 that could
be allocated to 2011 activities. The Housing & Community Development Act Committee voted to
approve the following revisions to the 2011 Action Plan at its meeting on June 21, 2011. The City
followed its citizen participation plan, including publishing the 30‐day public comment period from June
29 to July 29, 2011 and holding a public hearing at the July 19, 2011 meeting of the Housing &
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City of Evanston
2011 Consolidated Annual Performance and Evaluation Report 3
Community Development Act Committee to hear public comment. The Substantial Amendment was
approved by City Council at its meeting on August 8, 2011. The changes to the Action Plan are outlined
below.
Two changes to the 2011 Action Plan constituted a Substantial Amendment because they eliminated
funding for the following activities in the 2011 fiscal year:
• Church‐Dodge Corridor Reconstruction Project in the amount of $62,500 because capital
improvement funds to be combined with CDBG funds for the Church‐Dodge Corridor Reconstruction
Project would not available in 2011; the project was deferred until required funding could be
secured.
• Reallocation of $100,000 from the Alley Paving program to the Block Curb and Sidewalk Program
because the late receipt of 2011 CDBG funds made it impractical to complete the planned Alley
Paving project in 2011. This enabled the City to complete sidewalk improvements planned for 2011
and 2012 in the City’s west and south NRSAs.
The additional changes made to the allocations in the 2011 Action Plan to comply with the spending
caps were included in the substantial amendment to the Action Plan even though they were under the
dollar amount that triggers such an amendment so that the public received information on the changes
and was offered the opportunity to comment on them:
• Allocations in Administration & Planning category were reduced by $40,513 to comply with the
20% cap. This resulted in CDBG Administration being funded at $348,677 and the M/W/EBE
Program at $2,000. City general revenues General Funds were used to offset the reduction in
CDBG funding for the M/W/EBE Program.
• Allocations to the 15 activities funded in the Public Services category were reduced by
approximately 13% each to comply with the spending cap of $285,075 in this category, which
was calculated by taking 15% of current year CDBG grant plus 15% of prior year program
income.
No comment was received on the Substantial Amendment to the Action Plan.
II. Five Year Plan Assessment of Progress
The City of Evanston obligated its 2011 CDBG and the first release of its 2011 ESG allocations, funding 39
activities with CDBG entitlement, program income and reallocated dollars from projects completed in
prior years; four agencies were funded with ESG. The City committed prior year HOME funds and
program income to six activities in 2011; 2011 HOME funds have not yet been committed to individual
development projects. One of the activities is a Community Housing Development Organization (CHDO)
project. Evanston has exceeded the requirement of spending 15% of HOME funds on CHDO projects
through fiscal year 2011.
CDBG, HOME and ESG activities are categorized by the national objective they address (providing decent
housing, suitable living environment and economic opportunity) and the outcome they achieve
(availability/accessibility, affordability and sustainability). The following table summarizes 2011
expenditures by those objectives and outcomes. Details of each activity, including goals and
accomplishments, are summarized in the program specific sections of the narrative and in Table 3A
(Summary of Specific Objectives and Outcome Performance Measurements) that follows the narrative.
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City of Evanston
2011 Consolidated Annual Performance and Evaluation Report 4
Availability/Accessibility Affordability Sustainability Total
Amount Percent Amount Percent Amount Percent Amount Percent
Decent Housing $443,887 20% $167,052 7% $353,733 16% $964,672 43%
Suitable Living Environment $305,552 14% $19,807 1% $459,465 21% $784,824 35%
Economic Opportunity $91,250 4% $0 0% $0 0% $91,250 4%
Activity Totals: $840,689 38% $186,859 8% $813,199 36% $1,840,746 ‐
Admin & Planning NA NA NA NA NA NA $393,645 18%
CDBG, HOME & ESG $2,234,391 100%
The City expanded its work using CDBG, HOME and ESG to provide affordable housing, services and
other improvements using additional resources, including the CDBG‐R, Homelessness Prevention and
Rapid Re‐housing formula programs and Neighborhood Stabilization Program 2 (NSP2), funded by the
American Recovery and Reinvestment Act of 2009. These resources have also been focused on areas of
highest need, the neighborhoods most impacted by foreclosures in the two census tracts targeted by
NSP2.
Impediments to progress towards meeting goals and objectives
Apart from the changes noted above that were necessitated by reduced funding, most of the activities
planned for 2011 were implemented substantially as proposed, although a number of programs were
reduced in scope due to reduced CDBG and other funding. Three CDBG‐funded activities were not
implemented as planned. Evanston Community Development Corporation (ECDC) began a reassessment
of its organization and programs in the summer of 2011, necessitated by reduced organizational
capacity and the lack of paid staff and did not receive funding for its Micro Enterprise Assistance
program, which had been funded in prior years. The changes also affected ECDC’s status as a
Community Based Development Organization (CBDO) and it was unable to implement the Urban
Gardening component of its employment training program to benefit residents of the City’s west NRSA.
Community & Economic Development department staff continues to meet with ECDC board members
and receive updates on their progress and plans.
The second component of ECDC’s job training program, Deconstruction and Soft‐Stripping training, was
proposed as a partnership with the Evanston ReBuilding Warehouse (ERW), a new non‐profit located in
the west NRSA, and was successfully implemented in 2011. ERW met the requirements to be qualified as
a CBDO and its intensive two‐week classroom and hand‐on training in Deconstruction and Soft‐Stripping
techniques became the first NRSA employment training activity provided by a CBDO, an important
component of the NRSA plan.
The Youth Action Ministry was unable to take high school seniors on its annual College Retreat in July of
2011 because of the late release of CDBG funding and reductions in other sources of funding.
The HOME program goal to develop affordable rental throughout the City continued to be affected by
the soft development environment and the lack of larger parcels that lend themselves to large‐scale
projects attractive to developers with the capacity to secure financing. The City continues to monitor
trends and seek opportunities for new development as well as to consider a tenant based voucher
program that would use the existing stock of rental housing and integrate affordable housing
throughout our community.
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City of Evanston
2011 Consolidated Annual Performance and Evaluation Report 5
Program changes resulting from 2011 experience
In 2011, the City continued and expanded efforts on a wide range of economic development projects to
attract new industries and businesses and support and develop existing businesses. Economic
revitalization will be focused on key corridors including the west side and Howard Street. The City
purchased three commercial properties on Howard Street with TIF funds and, as of this expanded effort,
amended its CDBG‐R plan to reallocate unspent funds to economic development activities, including
loans or grants to attract and establish dining, entertainment and retail businesses, providing needed
goods and services and jobs in the south NRSA.
The City’s Housing Rehab Division noted an increase in the number of homeowners who lack the
resources to make needed repairs and improvements to their homes, but who do not qualify for a CDBG
rehab loan, most often because the loan to value exceeds our program guidelines. Staff plans to
evaluate a grant program to address emergencies, including roofs, furnaces and other life safety needs;
any such program would have additional criteria to limit assistance to households with greatest need. In
addition, staff is exploring new ways to improve the quality of affordable rental housing, such as
forgivable rehab loans for landlords that participate in a TBRA program.
The City plans to continue to concentrate CDBG funds for public improvements on blocks in the NRSA
that have a concentration of NSP2 homes through programs such as Block Curb and Sidewalk, Alley
Paving and SNAP Lighting. Opportunities for block clubs and other neighborhood groups to take action
to improve their communities using small grants from the Neighborhood Initiatives Fund will be
encouraged to complement the City’s NSP2 program and contribute to the revitalization of targeted
areas.
III. Assessment of Annual Progress
Affirmatively Furthering Fair Housing
The City of Evanston’s Fair Housing Ordinance is an important tool for enforcing fair housing choice and
affirms individual rights to fair housing in our community, regardless of race, color, creed, national
origin, sexual orientation or economic and educational levels/groups. Complaints of discrimination made
to the City are directed to the Housing Planner. Cases of alleged housing discrimination are generally
referred to Interfaith Housing Center of the Northern Suburbs, the HUD Fair Housing Advocacy agency
for Chicago’s north suburbs with whom the City has a long‐standing relationship. Interfaith also
mediates landlord‐tenant disputes and works with the City’s Housing Planner and City Building Officials
to educate landlords, tenants, realtors and community members on housing‐related issues.
Summary of impediments to fair housing choice
In recent years, both City of Evanston and Interfaith Housing of the Northern Suburbs staff have
received reports of discriminatory practices:
• Families with children and single parent households report they have been offered less
favorable lease terms than households without children
• Latino tenants report being charged higher rates than non‐Latinos
• College students report being charged higher rates than other renters
• Various groups report being charged higher security deposits than others
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City of Evanston
2011 Consolidated Annual Performance and Evaluation Report 6
In 2011, the City engaged Interfaith Housing Center of the Northern Suburbs to conduct an audit of
rental and for‐sale housing throughout the city. Any signs of discrimination that were found in the rental
testing were only discernible through a direct comparison of both testers’ reports. Regardless of race,
testers were treated courteously and were all able to view apartments in which they voiced interest.
The rental testing did identify steering relating to familial status, as well as differences in fees for
married and non‐married couples, which is illegal. Two of the three ads for rental properties that were
evaluated as part of the test made mention of or were directly geared towards Northwestern students.
This has the potential to dissuade families with children from even calling about a unit for rent. When
testers posing as a student with a family called in relation to an ad for student housing, they were
steered away from the campus area to areas positioned as more family friendly.
While student status is not protected under fair housing laws, familial status is, and a student‐only
preference can violate fair housing laws by actively discouraging families. Interfaith’s research and other
testing over the years have shown that within the immediate area of Northwestern, there is a large
number of 2, 3 and 4 bedroom units that are specifically advertised to students. This is likely because
landlords can charge a higher per room rent, as opposed to rent per unit.
As detailed in the 2010‐2014 Evanston Consolidated Plan, there is a shortage of larger rental housing for
families with children; 2‐3 bedroom units for larger families is a high need and this practice of renting to
students presents an impediment to fair housing.
Based on the for‐sale testing, realtors did not appear to have discriminatory marketing or sales practices
for residential properties. However there was a difference in both the quantity of housing units shown
and the geographic locations shown to Caucasian families versus African American families. Caucasian
families were shown more homes, while African American families were shown homes in geographic
locations not shown to Caucasian families. There were no discriminatory comments or obvious agent
misconduct. Only subtle differential treatment of families of different races was seen.
Overcoming impediments to fair housing choice
The City of Evanston continues to work to educate realtors, apartment owners/managers and people
seeking housing about potential types of discrimination using its Fair Housing brochure and flyers
developed by Interfaith Housing Center of the Northern Suburbs. The Fair Housing brochures have been
updated in 2011 and translated into Spanish.
The City continues to examine potential institutional impediments to fair housing such as zoning to
ensure that the needs of diverse household sizes, lifestages and incomes are addressed. For example:
• Form‐based zoning that includes incentives for affordable housing is being proposed as part of the
City’s Downtown Master Plan
• The West Evanston Master Plan expands the types of dwellings in an area dominated by single‐
family dwellings to include small multi‐family buildings, townhomes and granny flats to help
maintain affordability.
Progress in meeting specific affordable housing objectives
The City made significant progress in creating and maintaining affordable housing. The following chart
shows 2011 accomplishments by tenure and funding source. Goals and accomplishments are shown by
activity in Table 3A.
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City of Evanston
2011 Consolidated Annual Performance and Evaluation Report 7
2011 Annual Housing Goals and Completions
CDBG HOME Total
Goal Completed Goal Completed Goal Completed
Annual Affordable Rental Housing
Acquisition of existing units 0 0 4 10 4 10
Production of new units 0 0 0 0 0 0
Rehabilitation of existing units 16 5 12 0 28 5
Rental Assistance 0 0 0 0 0 0
Total Section 215 Rental Goals 16 5 16 10 32 15
Annual Affordable Owner Housing
Acquisition of existing units 0 0 1 1 1 1
Production of new units 0 0 0 0 0 0
Rehabilitation of existing units 12 5 0 0 12 5
Homebuyer Assistance 0 0 8 0 8 0
Total Section 215 Owner Goals 12 5 9 1 21 6
Annual Affordable Housing Assistance
Homeless 0 0 0 0 0 0
Non‐Homeless 10 0 20 38 30 38
Special Needs 1 2 2 0 3 2
Total Section 215 Affordable Housing 11 2 22 38 33 40
Annual Housing*
Rental Housing 16 5 16 10 32 15
Owner Housing 183 155 8 1 191 156
Total Annual Housing 199 160 24 11 223 171
*Includes units with limited scale rehab improved through CEDA Minor Repairs & Painting, Handyman, Self‐Help Paint, Adaptive
Devices and Neighborhood Security programs.
The City adhered to Section 215 Guidelines of the HOME program for affordable housing in that 100% of
the HOME‐assisted rental and ownership units were occupied by low‐income households with incomes
at or below 80% of Area Median Income.
The table below shows the number of housing units improved by tenure and the income levels of the
households occupying the improved units for HOME, CDBG single‐ and multi‐family rehab, Adaptive
Devices, CEDA Minor Repair & Paint, Handyman and Neighborhood Security programs:
Rental Ownership
Household Income HOME CDBG Total HOME CDBG Total
30% AMI 0 2 2 0 62 62
50% AMI 0 6 6 0 60 60
60% AMI 10 0 10 0 0 0
80% AMI 0 4 4 2 22 24
> 80% AMI 0 2 2 0 0 0
Totals 10 14 24 2 144 146
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City of Evanston
2011 Consolidated Annual Performance and Evaluation Report 8
Efforts to address worst case housing needs and the needs of persons with disabilities
Evanston’s extremely low income population, with incomes under 30% of median, has been served
historically though public housing owned and managed by the Housing Authority of Cook County (HACC)
which also administers the Housing Choice Voucher program that provides rent subsidies to low and
very‐low income households for private market apartments.
HACC manages two senior/disabled buildings with 100 units each in Evanston, Perlman and Walchirk
Apartments. City staff has worked intensively with HACC management, Cook County Commissioner staff
and residents on issues at these apartment buildings. In addition, HACC manages 45 units of scattered
site family housing consisting of 16 two‐bedroom units, 23 three‐bedroom units, and six four‐bedroom
units. There were no losses or additions in 2010 to the subsidized units.
As of February 1, 2012, there are 625 voucher holders residing in Evanston. This marks a second year
uptick in voucher holders in Evanston, from 581 in 2010 and 529 in 2009. The waitlist for Housing Choice
Vouchers remains closed with approximately 10,000 names.
The geographic distribution of voucher holders in Evanston remains consistent, with concentrations in
census tracts 8092 in west Evanston and 8102 in south Evanston, neighborhoods that offer the most
affordable rents. The City continues to work with the Housing Authority and private landlords on
property code and landlord management issues, as well as problem tenant issues.
The City’s Affordable Housing Fund awarded grants to a non‐profit sponsor through the City’s Families in
Transition program for families under 40% AMI without the resources to live self sufficiently. The
program provides rental subsidies of up to 50% of contract rent plus utilities to the sponsor for up to
two years while they work with a very low income family on a plan for self sufficiency. Connections for
the Homeless sponsored two families that had been in their transitional housing program through this
program in 2011. Both families completed the program in 2011 and no new applications have been
submitted. The City is evaluating the FIT program in conjunction with HOME‐funded TBRA..
The City continues to work to provide for non‐homeless persons with special needs. The City’s NSP2
scattered site acquisition and rehab program has completed one fully accessible single‐family rental
home and one fully accessible ground floor apartment. Both are leased to households that have a
disabled member. Additional units accessible units will be developed in the scattered site program
based on the nature of properties acquired. Both accessible and visitable units will be included in the
first phase of the Emerson Square development funded in part with NSP2. Brinshore Development, LLC
has been awarded Low Income Housing Tax Credits to the Illinois Housing Development Authority to
fund a portion of costs not covered by the NSP2 award. The City plans to work with non‐profits that
serve special needs populations throughout that program to identify opportunities to address their
needs.
The City of Evanston used ESG, CDBG and Mental Health funds for emergency and transitional shelter
for homeless individuals and families, or those threatened with homelessness, as well as for case
management services, job counseling and placement/follow‐up assistance for homeless adults. Mental
health and substance abuse services are also provided to stabilize homeless individuals’ lives while they
seek employment and housing. Housing Options, Connections for the Homeless and the McGaw YMCA
provide transitional and permanent supportive housing and services for individuals who would likely
otherwise be homeless. Evanston does not have dedicated housing for persons with HIV/AIDS. Evanston
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City of Evanston
2011 Consolidated Annual Performance and Evaluation Report 9
also has two Institutions for Mental Diseases (IMDs) Albany Care and Greenwood Care, which have 417
and 145 beds, respectively, for persons with mental illness.
In 2011, Mayor Tisdahl convened a Homeless Task Force to develop Evanston’s Plan to End
Homelessness. The Task Force met every month to discuss causes of homelessness and proposed
solutions. The Task Force is expected to present a draft Plan in March of 2012.
Evanston Township provides General Assistance of up to $400 per month for housing and other
necessities, as well as medical needs to very low income single adults who are ineligible for other
programs. In addition, the Township provides Emergency Assistance for rent, utilities, etc. to individuals
and families facing homelessness or dealing with other financial crises. The Township serves
approximately 85 individuals monthly. Social services agencies throughout our community refer clients
to Connections for the Homeless, which administers the State of Illinois prevention program in
Evanston. State funding for homelessness prevention has been reduced sharply from prior years, from
approximately $350,000 annually to approximately $35,000.
The City of Evanston continued to assist homeless individuals and families, as well as those at high risk of
homelessness to gain or maintain housing through the Homelessness Prevention and Rapid Re‐housing
Program (HPRP). In August 2011, four subrecipients concluded their involvement in the program. Two
agencies, Connections for the Homeless and the McGaw YMCA, continued to provide HPRP services. As
of December 31, 2011, HPRP has provided direct assistance, case management and other services to 136
individuals comprising 73 households through the Prevention program, and 82 individuals comprising 64
households through Rapid Re‐housing. HPRP has dramatically expanded Evanston’s ability to provide for
the needs of the homeless and people at high risk of homelessness. By December 31, 2011, over 85% of
funds had been expended and it is anticipated that all funds will be exhausted by the end of April 2012.
Evanston Continuum of Care
Evanston’s Continuum of Care successfully merged with the Suburban Cook Continuum, which is
managed by the Alliance to End Homelessness in Suburban Cook County, in July of 2011. The Evanston
Alliance on Homelessness, which used to manage Evanston’s Continuum of Care, continues to seek
broad participation among community groups and individuals to develop effective solutions to the
problems of homelessness; identify and promote effective housing models, programs, and practices for
Evanston; increase awareness and promote solutions to the issues that lead to and perpetuate
homelessness; foster interagency collaboration and improve efficiencies; expand the community’s
knowledge of resources; and assist in attracting public and private resources to address the needs of the
homeless.
In October 2011, The Alliance to End Homelessness in Suburban Cook County submitted Evanston’s
renewal grants totaling $997,341 in one‐year funding for eleven projects: six permanent supportive
housing, three transitional housing, one supportive services program and HMIS. The following chart
details the awards that were announced on March 2, 2012:
Agency Project Name Amount
Connections for the Homeless Family Housing Evanston $187,847
YWCA Evanston/North Shore Family Housing YWCA $71,526
Housing Options Claire/Ganey House $83,560
Connections for the Homeless Entry Point $112,560
Housing Options Pathways $112,962
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City of Evanston
2011 Consolidated Annual Performance and Evaluation Report 10
Connections for the Homeless Hilda’s Place $117,197
Housing Options Pathways Plus $120,413
Connections for the Homeless Permanent Supportive Housing $106,975
Connections for the Homeless PSH Expansion $22,869
Housing Opportunity Development Corp Claridge Apartments $17,750
Connections for the Homeless HMIS $43,682
Addressing obstacles to meeting undeserved needs
Evanston provided program, operating and capital support for organizations that address the child care,
early education and out‐of‐school time needs of low‐ and moderate‐income families, as well as seniors
and the disabled, using both federal and local funding.
Evanston continues to be affected by mortgage foreclosures. The City supports the foreclosure
prevention efforts of Interfaith Housing Center of the Northern Suburbs, providing funding and space at
the Civic Center for counseling and education.
Fostering and maintaining affordable housing
Evanston’s Affordable Housing Fund expands the City’s capacity to develop, maintain or support
affordable housing for low‐ and moderate‐income households. The local fund also serves households
with incomes up to 100% of AMI who have affordability issues given Evanston’s high home values. The
Affordable Housing Fund is financed through demolition fee payments and payments in lieu of creating
affordable units in developments subject to the City’s Inclusionary Housing Ordinance. The Inclusionary
Housing program was established in 2007, but due to the national collapse of the housing market, no
planned developments have been approved since its passage. That program requires 10% of units in
new, residential, owner‐occupied developments with 25 units or more to be Affordable Dwelling Units
available to households at or below 100% of Area Median Income. One fourth of the Affordable
Dwelling Units must be priced so they are affordable to households under 80% of Area Median Income.
Developers may pay a fee of $40,000 per affordable unit in lieu of providing Affordable Dwelling Units
on site. Any funds collected become part of the Affordable Housing Fund, whose purpose is to develop,
maintain or support affordable housing for low and moderate income households. The Housing
Commission postponed a review of the fee‐in‐lieu and other components of the program due to the lack
of applicable cases that could be evaluated.
The City also uses this fund to support housing‐related services including foreclosure prevention
counseling, reporting and data collection for agencies that receive funding for supportive housing, and a
rental subsidy program for very low income families working to achieve economic stability.
Eliminating barriers to affordable housing
High housing costs and high property taxes present barriers to affordable housing in Evanston. Although
property values have been declining since 2008, purchase prices remain out of reach for households
below median income seeking to enter the ownership market. High acquisition prices of rental
properties contribute to also higher rents that limit the number of rental units affordable to low income
tenants.
The City’s Downpayment Assistance Program, funded by HOME and the Affordable Housing Fund, helps
address the barrier to homeownership for households up 100% of median. Its success is a result of the
substantial amount of financial assistance in combination with the declining home prices that have
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expanded the selection of affordable homes.
High property taxes remain a difficult issue to address or influence. Properties are assessed by the
County, and numerous taxing bodies share in the property tax revenue. Even as property values
declined, homeowners have not seen a corresponding decrease in property assessed valuations and tax
bills. The City continually strives not to increase property taxes, but declining revenues, including state
funding and sales tax revenues, make this a more challenging goal.
Regulatory issues such as building and property standards codes can cause barriers to affordable
housing through increased costs, but these codes are directly linked to health and safety issues which
cannot be compromised. An analysis of zoning regulations to determine whether they create barriers to
affordability might present alternative scenarios. Recently approved neighborhood plans incorporate
Form Based Zoning as an alternative to Euclidean Zoning and development that results from these plans
will be analyzed to study its effect on affordability.
Overcoming gaps in institutional structures and enhancing coordination
Federal CDBG, HOME and ESG funding, and monies from the City’s General Fund and Mental Health
Board are overseen by several City committees, commissions and departments. The City Council, as the
governing body for the City of Evanston, is responsible for all policy decisions and approves all City
funding recommendations, so ultimately all funding for housing and service providers is coordinated
through the City Council.
Citizens had the opportunity to provide input on housing, economic development and public services
needs and policies at regularly scheduled public meetings of the Housing & Community Development
Act Committee, Evanston Housing Commission, Mental Health Board, Human Services Committee,
Economic Development Committee and the Evanston Alliance on Homelessness.
The Housing & Community Development Act (CD) Committee, a special Council committee, made
recommendations to the City Council on the use of CDBG funds. The CD Committee oversaw the
administration of the City’s CDBG program and reviewed the progress of subrecipients and City staff
toward meeting their programmatic goals. The CD Committee held a needs hearing at its May 2011
meeting to get input for the application and funding process for the 2012 year. Staff held a meeting in
June 2011 for anyone interested in applying for CDBG funds in 2012. The Committee’s annual
application review meetings were televised live on the Evanston cable channel and rebroadcast,
providing Evanston residents who were unable to attend those meetings with an opportunity to observe
the CDBG funding process. Information on funding awards was provided to all applicants and shared
with City committees and commissions, as well as all City departments. The Action Plan was posted on
the City website for public comment; copies could also be reviewed at the City’s Planning and Zoning
Division office. The CD Committee conducted a public hearing at its October 2011 meeting for citizen
input on the 2012 Action Plan, which included allocations of the estimated CDBG budget for 2012, prior
to its submittal to the City Council and HUD.
The Council’s Planning and Development Committee oversaw housing policy for the City and
recommended funding for specific housing‐related programs and projects with HOME and the City’s
Affordable Housing Fund. The Human Services Committee made funding recommendations for
Emergency Shelter Grant and the City’s Mental Health Board funding to City Council regarding social
services and other needs supported by those programs.
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The Evanston Housing Commission reviewed HOME funded development proposals and made
recommendations to the City Council’s Planning and Development Committee, for action by the City
Council. All Housing Commission and Planning and Development Committee meetings were open to the
public. Likewise, recommendations for the use of Evanston’s ESG funds by the City Council’s Human
Services Committee were reviewed and approved at a public meeting prior to submission to City Council
for approval.
In January 2011, Mayor Tisdahl convened a Task Force on Homelessness. This Commission was charged
with writing a “Plan to Address Homelessness” to ensure better coordination of services and efforts for
working to end homelessness in Evanston. The Task Force met once a month through the 2011 calendar
year and will present its report to City Council in April 2012.
The City’s Planning division continues to have responsibility for preparing the Consolidated Annual
Performance and Evaluation Report, as well as the Action Plan and the Consolidated Plan. Planning
division staff coordinated interdepartmental discussion about priorities and programs that arose from or
affected the City’s planning process and ensured that federally‐funded programs addressed the City’s
priority needs according to its Consolidated Plan.
Improving public housing and resident initiatives
Public Housing is administered by the Housing Authority of the County of Cook (HACC) which also
administers the Housing Choice Voucher program. Currently the waitlists for both the project based
section eight buildings as well as the Housing Choice Voucher program are closed. The project based
building may open their waitlists in the spring of 2012. In the past, the City staff has worked with HACC
management, Cook County Commissioner staff and residents on issues at the Walchirk and Perlman
apartment buildings, which provide subsidized housing units for seniors and disabled persons. The
Pearlman Apartments underwent several improvements in 2011, including the renovation of two
elevators and the installation of 13 energy efficient refrigerators in 13 units. The Perlman apartments
installed new tile on the first floor and a new emergency generator, and made extensive improvements
to the heating and hot water systems. New security cameras were installed throughout the building.
Finally, a new keyless entry system was installed for the residents at the Perlman.
Both properties benefited from new resident initiatives in 2011, including a new container gardening
project as part of the Green Connections program. This was a joint effort between Family Focus, Cook
County Commissioner Larry Suffredin’s Office, the Housing Authority and the City of Evanston. This
program allows residents to grow their own produce in a way that is accessible to residents of all
physical capabilities and also enhances the appearance of the property and the lifestyles of the
residents. Both building managers have expressed interest in tenant councils, but only the Walchirk
apartments has organized one to date. The Problem Solving division of the City’s Police Department
worked proactively with HACC staff to address tenant issues in scattered site housing and with Housing
Choice voucher holders, developing a process for addressing instances where HACC clients are not
fulfilling their tenant obligations.
Evaluating and reducing lead‐based paint hazards
Over 75% of Evanston’s housing units, approximately 21,456, contain lead‐based paint. This correlates
with the age of Evanston’s housing stock, 95% of which was built before 1970 when lead‐based paint
was still in use. Evanston’s Housing Rehab and HOME programs, along with the Evanston Health
Department, ensure that lead‐based paint hazard reduction regulations are followed and that housing
rehab projects undertaken with federal funds are brought into compliance with federal lead based paint
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2011 Consolidated Annual Performance and Evaluation Report 13
standards. Housing rehab projects with a construction cost over $5,000 require an analysis for the
presence of lead‐based paint. Projects of lesser scope are subject to the EPA’s Renovation, Repair and
Painting (RRP) Rule that went into effect on April 22, 2010. This requires contractor certification and
lead‐safe practices for any work in child‐occupied buildings constructed prior to 1978, including housing,
when more than six square feet of interior or 20 square feet of exterior painted surface is disturbed. RRP
is not limited to federally funded rehabilitation.
City of Evanston Housing Rehab staff is trained to identify and remediate lead hazards and ensures that
lead assessments are completed on properties proposed for CDBG rehab loans prior to loan approval. If
lead‐based paint is found in the work area that would be disturbed by the proposed rehab work, the
cost of lead abatement is included in the rehab loan. For housing units with income‐eligible families with
children in the household, Cook County Lead Remediation Grant funds are used for lead abatement.
Homes occupied by the disabled or solely by the elderly are not assessed. Rehab projects assisted with
HOME and NSP2 funds are also evaluated and lead‐based paint hazards remediated as required.
The City of Evanston’s Health Department is a delegate agency for the Illinois Department of Public
Health and enforces its lead act and codes. The City receives lead test information for children residing
in Evanston and takes appropriate action. Between March 1, 2011 and February 29, 2012, the lead levels
of 1,359 Evanston children were tested. Of the total, 1,348 children had PbB levels from 0‐9; 430 had
confirmatory tests and required no additional action. Two children tested as having PbB levels between
10 and 14; two were confirmed through additional testing and received nursing and case management
services to educate the families about potential sources and lead safe practices. For two cases with a
level between 15 and 19, assessments were performed to determine the source of the contamination
was performed and follow‐up actions taken. Grant funds from the Cook County Lead‐Based Paint Hazard
Control Grant were used for lead hazard mitigation as required. The Health Department has also begun
to provide preventative services to homes with children under 6 years old or that have pregnant
women. If a homeowner requests an inspection to determine the presence of lead, an inspector
licensed by the State of Illinois will take samples of dust and paint in the home and provide education to
the family.
In addition, Health department staff responded to complaints from residents about demolition and
rehab projects to determine if lead was present and to ensure safe practices. Staff also filed affidavits
when windows were replaced in buildings constructed before 1978 to ensure proper lead procedures
and disposal of contaminated materials.
Compliance with program and comprehensive planning requirements
The City of Evanston continually seeks to refine its program management policies and procedures. City
staff monitored all activities funded by CDBG, HOME and ESG programs to ensure that goals were met
and federal funds were spent for contracted activities and eligible expenditures. In addition, Planning
Division staff monitored the amount of funding allocated, committed and expended to assure
compliance with HUD requirements using the City of Evanston’s financial management software (IRIS)
and HUD’s IDIS system.
Agencies that receive CDBG and Mental Health funds have a single reporting process for both programs
that used common measures and assessments. This reduced the resources required for administrative
functions and increased efficiencies among subrecipients and City staff.
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2011 Consolidated Annual Performance and Evaluation Report 14
The City’s Community and Economic Development Director certified that all Evanston‐based activities in
the Suburban Cook County Continuum of Care 2011 application for funding were in compliance with the
2010‐2014 Consolidated Plan. An application for Low Income Housing Tax Credits by Brinshore
Development, LLC, the City’s development partner for NSP2, was also certified as consistent with the
City’s Consolidated Plan.
Efforts to reduce the number of persons living below the poverty line
City efforts to reduce the number of people living in poverty focused on employment and economic
development efforts. Unemployment remains high, particularly among African‐American men. The City
has certified over 150 individuals as Section 3 workers and 56 Section 3 businesses, primarily in the
construction trades, as part of its NSP2 program. That program also has a vicinity hiring preference for
businesses and workers from the census tracts in which NSP2 is being implemented. Of the
approximately $4.4 million awarded for construction activities in 2011, 29 percent went to Section 3
business concerns and 69 percent went to minority‐ or woman‐owned, or Evanston based companies,
Out of a total of 30 new hires for grant‐funded activities including rehabilitation work, 19 workers,
comprising 63 percent of new hires, were Section 3 workers. The rehabilitation work on a housing rehab
project funded by HOME employed a Section 3 contractor and the CDBG‐funded Block Curb and
Sidewalk project hired three Section 3 workers.
In addition, the City’s Local Employment Program Ordinance, which requires contractors on City projects
of $500,000 or more to hire a specified number of Evanston workers, was modified to include projects
with budgets of $250,000 or more, leveraging more jobs for unemployed or under employed Evanston
residents. The City continued to support and expand minority‐, woman‐ and Evanston‐owned businesses
using a minimum 25% participation goal for City contracts and purchases.
Evanston continues to use of TIF funds and sales tax sharing to stimulate economic development and
business expansion to create and retain jobs, and to increase tax revenues.
Leveraging Resources
The City of Evanston’s ambitious community development goals and priorities necessitate the
coordination of public and private resources. Evanston has a history of successful private/public
partnerships and supports and encourages many public and private initiatives to address the needs of
low‐ and moderate‐income residents. Evanston uses its CDBG, HOME and ESG funds to leverage funds
from a broad range of federal, state, local and private sources. Total program/project funding has been
entered in IDIS for CDBG and ESG programs and projects to show leveraging. Funds leveraged with
HOME dollars are entered into IDIS at project completion.
McKinney‐Vento Homeless Assistance Programs
The Alliance to End Homelessness in Suburban Cook County prepares Evanston’s plan and oversees its
implementation. The Continuum’s 2011 application consisted of all renewal projects totaling
$1,151,876.
Housing Choice (Section 8 Rental Housing) Vouchers
Housing Choice Vouchers enabled 625 low‐income households to live in Evanston, which has the third
highest number of Housing Choice voucher holders among Chicago suburbs.
Other Federal Programs
Evanston received an $18.15 million Neighborhood Stabilization Program 2 grant award in February
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City of Evanston
2011 Consolidated Annual Performance and Evaluation Report 15
2010. Working with Brinshore Development. LLC, the City has 86 foreclosed housing units acquired or
under site control toward its goal of addressing the negative impact of foreclosed or abandoned housing
in two census tracts, 8092 in west Evanston and 8102 in south Evanston. Construction is expected to be
underway in summer 2012 on the first phase of Emerson Square, a New Urbanist development in census
tract 8092, comprising 32 units of mixed income housing, that is funded in part with NSP2. Both census
tracts are in the City’s NRSAs, focusing both entitlement and competitive grant resources on areas of
greatest need in our community.
The City continued its Homelessness Prevention and Rapid Re‐housing Program and expects to reach
program close out in April 2012, by which time it expects to have expended $800,401 to help stabilize
housing for individuals and families impacted by job loss and housing foreclosures.
The City layered Energy Efficiency and Conservation Block Grant funds with CDBG for weatherization
work on housing rehab projects managed by the City’s CDBG Housing Rehabilitation program staff.
Funds were provided on a grant basis of up to $8,000 per dwelling unit to maximize energy efficiency
based on results of blower door and infrared tests for energy loss. Three units received Weatherization
funds in tandem with other CDBG‐funded rehabilitation work in 2011.
State of Illinois
The City’s Health department administered a number of state grant programs including the Illinois
Smoke Free Communities grant and the Community on Aging grant. The City also receives grants from
the Illinois Department of Transportation for a wide range of projects, and the Illinois Department of
Human Services for child care for low‐income families and other needs.
Cook County
Lead Hazard Control Program: Evanston received $80,000 from Cook County’s Lead Poisoning
Prevention Program. Funds are used to remediate lead hazards identified in housing units through the
program that tests lead levels in children entering School District 65. Lead grant funds may also be used
in conjunction with CDBG through the City’s Housing Rehabilitation Program for lead remediation in
housing units occupied by families with children under the age of six.
Local Government
The Affordable Housing Fund supported a variety of housing programs and services including Families In
Transition and foreclosure counseling at the Evanston Civic Center by Interfaith Housing Center of the
North Suburbs, which counseled 38 households in 2011. In addition, funds were used to provide part of
the required match for the Continuum of Care’s HMIS. Approximately $47,000 was expended on these
activities in 2011.
Evanston allocated $661,000 through its Mental Health Board to support needed social services in 2011.
Funding came from the City’s General Fund, Evanston Township High School and Evanston Township.
This represents a reduction of approximately 10% in funding for these services from local government in
comparison to previous years due to shrinking City revenues. In addition, the City of Evanston expended
approximately $15 million for a wide range of capital improvements throughout Evanston.
The City of Evanston used Tax Increment Financing (TIF) funds to purchase three properties on Howard
Street in the City’s south Neighborhood Revitalization Strategy Area. The Howard Street commercial
corridor is in census tract 8102, which is targeted by the Neighborhood Stabilization Program 2. The
buildings were in disrepair and had empty storefronts or tenants that did not contribute to the
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2011 Consolidated Annual Performance and Evaluation Report 16
revitalization of Howard Street as a shopping district that serves residents of south Evanston. Disposition
of these properties is being planned and includes use of approximately $130,000 in CDBG‐R funds for
economic development activities.
Evanston Township provides General Assistance for qualifying residents, an important resource for low‐
income Evanston residents. General Assistance funds served approximately 80 people and supported a
broad range of needs including rent, medical expenses, emergency services, and the Access To Care
program for physician services. On December 5, 2011, the Evanston Town Board adopted Resolution 4T‐
R‐11 to include an advisory referendum on the March 20th General Election ballot with a question
asking Evanston residents whether to pursue dissolution of the Township and transfer of township
responsibilities to the City of Evanston. The referendum is advisory, so will serve only to inform elected
officials of public opinion and guide their further discussions and actions relating to the Township.
Evanston’s HOME and ESG funds are matched by other public and private funding. HOME and ESG funds
have a 25% and 100% cumulative match requirement, respectively, both of which have been met or
exceeded. Details of matching funds are provided in the Housing and the Homeless sections of the
narrative, as well as in IDIS reports.
Public Participation and Citizen Comments
The public comment period for the 2011 CAPER opens March 9 and closes March 23, 2012 at 5pm CDT.
The Housing & Community Development Act Committee will hold a public meeting to solicit citizen input
on the 2011 CAPER on March 13, 2012 and to seek input on community needs for the 2013 planning
year. Notice of the public meeting and the 15‐day public comment period, including the opportunity to
provide public comment at the March 13 meeting of the Housing & Community Development Act
Committee, was published in the Evanston Review on March 8, 2012. Notice was also e‐mailed to a list
of over 75 individuals and organizations that have indicated an interest in CDBG, HOME and ESG
programs. The agenda was posted on the City’s website in the City calendar section and on the CDBG
web page, as well as on information boards in the Lorraine H. Morton Civic Center, following open
meeting requirements and City policy.
Copies of the draft of the CAPER were available for review in the Planning division office at the Lorraine
H. Morton Civic Center and posted on the City’s website beginning March 9, 2012, fulfilling the
requirements of identifying the funds available, committed and expended by the Evanston’s three
formula grant programs, as well as the geographic distribution of use of funds.
Citizen Input on the CAPER
Any input on the draft CAPER will be included here following the close of the public comment period.
Self Evaluation
Staff administering the CDBG, HOME and ESG programs worked with subrecipients and City
departments to ensure that HUD funds are spent expeditiously and programmatic objectives are met.
Because of the change in the City’s fiscal year, FY2011 covered a 10‐month period from March 1 through
December 31, 2011 and the date at which its timeliness of CDBG expenditures moved from December to
October. Despite these changes, CDBG continues to meet HUD’s timeliness requirement; the City’s
CDBG draw ratio was 1.04, with an adjusted draw rate of 1.07 when program income was included, on
October 25, 2011, significantly below the 1.5 threshold level. The City also met its timeliness deadlines
for commitment and disbursement of ESG and HOME funds in 2011.
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The City continued to refine its management processes for CDBG, HOME and ESG in 2011 to ensure
compliance with programmatic and federal cross‐cutting requirements. The City was monitored by HUD
for compliance with Davis‐Bacon in July of 2011; monitoring visits were also conducted for HPRP and
NSP2 in August and September of 2011. Staff implemented a rigorous monitoring process of HPRP
subrecipients and improved financial management processes based on findings and concerns from the
monitoring. All findings and concerns have been closed. There were no findings or concerns from the
Davis‐Bacon or NSP2 monitorings.
In response to findings in the HOME monitoring begun in 2009 and closed 2011, the Housing Planner
and Housing & Grants Administrator attended the annual HOME conference and training in May 2011.
The Housing Planner received additional HOME training, including the course in HOME Regulations in
December 2011 and passed the test to become a Certified HOME Specialist and will attend the HOME
Certified Specialist‐Rental Housing training when offered in 2012. The Housing Planner has implemented
new procedures and systems for the HOME program, including a new funding application and project
summary, project monitoring and processes to ensure compliance with affordability periods that meet
all HOME requirements. The Housing Planner helped found a regional roundtable of HOME Participating
Jurisdictions to share best practices and information. This will be particularly valuable in 2012 because of
the proposed changes to the HOME Rule that are expected to go into effect in 2012.
Staff responsible for the administration of CDBG, HOME and ESG found that more subrecipients
struggled to balance resources for program delivery and grant compliance than in prior years. Significant
staff time was needed new programs that received very small grants and to provide technical support to
agencies that experienced significant staff changes. Minimum funding levels or funding fewer programs
is becoming a more important consideration because of reduced funding levels that also reduce the
City’s capacity to administer multiple small grants.
The City plans to assess the multi‐family rehab program’s ability to address needs to maintain and
improve the quality of the City’s stock of affordable rental housing and consider if the current loan
terms offered are a barrier to achieving this objective. The increase in multi‐family projects completed in
2010/11 was not sustained in 2011. This is likely because most of those projects were funded with
grants from the Energy Efficiency and Conservation Block Grant rather than amortized loans from the
revolving loan fund.
Staff continued to work with the Evanston Community Foundation, United Way and other funders to
assess needs and develop collaborations to help deal with issues including increased demand for
services and reduced resources from the State of Illinois and other sources. In addition, City staff
provided support and resources to Evanston agencies by forwarding grant opportunities for which they
may be eligible.
Monitoring
City staff responsible for administering CDBG, HOME and ESG has developed monitoring processes and
procedures, following HUD guidance.
CDBG Monitoring Procedures
A risk analysis was conducted for CDBG subrecipient programs and projects at the start of the fiscal year,
using factors including the type of project, the subrecipient’s previous experience with federal grants
and performance on prior grants. The results were used to identify agencies with the greatest need for
technical assistance and to prioritize higher risk activities for monitoring. Staff provided technical
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2011 Consolidated Annual Performance and Evaluation Report 18
assistance, made site visits and conducted desk monitoring on all CDBG‐funded activities, reviewing
financial and record keeping procedures, methods for determining income eligibility for programs and
services, and project/program outcomes. On‐site monitoring of four subrecipients, three public services
and one public improvement, were conducted in 2011.
Program Reports: Reports are submitted quarterly, semi‐annually or annually for CDBG‐funded
programs, depending on their activity schedule and funding. Reports include the number and
demographics (income, gender, race/ethnicity, etc.) of beneficiaries, progress toward achieving program
goals and financials. Reports were reviewed by the Grants Administrator to ensure that expenditures
charged to the CDBG grant are eligible and to monitor the progress of the agency or City department
toward achieving its goals.
Davis‐Bacon Compliance: A Project Manager was identified for each CDBG‐funded construction project;
that individual had primary responsibility for ensuring that procedures were followed and appropriate
records were kept. Project Managers reviewed certified timesheets for compliance with prevailing wage
rates. The Grants Administrator attended pre‐construction meetings on City projects and provided
technical support to City staff and subrecipients regarding Davis‐Bacon compliance.
CDBG grant payments to subrecipients were disbursed from the City’s General Fund. CDBG funds were
then drawn down in IDIS, usually twice a month following approval of the Bills List, that includes
expenditures of CDBG, HOME, ESG and HPRP funds, by City Council, Funds received from the U. S.
Treasury were deposited in the City’s general fund account.
Documenting income is one of the topics covered in the orientation meeting and supporting materials
provided to subrecipients. Staff also reviews the methods being used to determine income eligibility on
a project‐by‐project basis and recommends ways to improve income documentation and more
accurately reflect very low, low and moderate income levels. Most public services funded by CDBG are
qualified based serving a limited clientele of low‐ and moderate‐income individuals. Because of
tremendous range of incomes in the community, few activities use presumed eligibility even if they
serve groups of people who are generally presumed by HUD to income eligible. For example,
Evanston/Skokie Valley Senior Services collects income information on its clients unless they reside in
subsidized senior housing. As a major service they provide is to assist seniors in accessing benefits for
which they are eligible, documentation is readily available. Child Care facilities are also qualified by
documenting they serve at least 51% low‐ and moderate‐income persons, which is determined by
eligibility for State child care subsidies. Programs that serve older elementary through high school age
youth provide greater challenges for income documentation, as many of the youth sign up for and
attend without the involvement of a parent or guardian. Eligibility for free or reduced cost lunch is used
to document eligibility in some cases.
HOME Monitoring Procedures
HOME funded projects are monitored by the City’s Housing Planner to ensure that funds are being used
for eligible expenses and that other contractual agreements are being met. In addition to any building
inspections required during construction or rehab, inspections are conducted at the completion of each
project, as well as on a 1, 2, or 3 year inspection schedule as required based on the project’s
affordability period. Inspections are conducted in tandem with the City’s inspectors to ensure property
and code compliance as well as to ensure that HOME eligible units are occupied by low/moderate
income families, per HOME program regulations. Of the eight rental buildings with HOME affordability
requirements, five properties were inspected for code compliance inspections.
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2011 Consolidated Annual Performance and Evaluation Report 19
Staff developed and implemented a comprehensive long‐term monitoring process for HOME, with
technical assistance from TDA. Desk Reviews are being conducted annually for all HOME‐assisted rental
and homebuyer projects with affordability requirements in place to determine compliance with the
income and rent limits for HOME assisted rental units. Property owners document household income
and size for each household using tenant‐signed statements that include a clause allowing third party
documentation of income. Source documents will be required every sixth year for projects with
affordability periods of 10 or more years. The eight rental buildings in their compliance periods are
required to undergo an on‐site file and building review in addition to the desk review.
Projects in development are monitored by the Housing Planner for budget changes, payment requests,
marketing and compliance with other project terms. Construction progress is assessed by the City’s
Housing Rehab Specialist prior to any payments, which are approved by the Community and Economic
Development Department Director. Properties purchased with downpayment assistance were inspected
prior to sale for compliance with property standards; any violations identified must be completed within
six months of sale and the property re‐inspected.
ESG Monitoring Procedures
ESG subrecipients submitted detailed reports and source documents for ESG‐funded expenditures,
which were reviewed by City Housing Planner and the Housing and Grants Administrator for accuracy
and compliance with federal requirements. ESG subrecipients are paid on a reimbursement basis
following submission of documentation of eligible expenditures. Payments are made from the City’s
General Fund and then drawn down in IDIS. The City has collected outcome data as in prior years and
will provide additional reports based on direction from HUD since the new HESG set up in IDIS does not
capture outcome data.
NEPA Compliance
Activities were reviewed for compliance with the National Environmental Protection Act (NEPA) and
were determined to be either exempt or categorically excluded; none required a full environmental
review. Alley paving and curb/sidewalk replacement projects were reviewed for environmental
compliance when specific locations were determined. Housing and rehab activities were evaluated for
environmental review as specific project sites were identified. City staff attended additional NEPA
training in 2011 and has worked with Region 5 Environmental Officers to improve and update its
environmental review process to include measures of noise for residential rehab projects and
assessment based on the new coastal boundaries maps that affect properties adjacent to the
Metropolitan Water Reclamation District Canal.
IV. Program Narratives
COMMUNITY DEVELOPMENT BLOCK GRANT
Assessment of Relationship of CDBG Funds to Goals and Objectives
Most FY 2011 CDBG funds provided to Evanston were obligated to programs and activities that address
the City’s priority community development objectives as identified in the 2010‐2014 Consolidated Plan;
City’s 2011 CDBG entitlement grant was $139,614 smaller than estimated in the preparation of the 2011
Action Plan, requiring reductions to 17 activities funded in the Public Services and Administration and
Planning categories, as noted above. Evanston expended all CDBG funds on activities that benefit low‐
and moderate‐income persons, significantly exceeded the required minimum of 70%.
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2011 Consolidated Annual Performance and Evaluation Report 20
Evanston exceeded many of the annual goals outlined in the 2011 Action Plan, including NRSA goals.
Because of the fiscal year change that resulted in FY2011 being a 10‐month period, accomplishments for
some activities may be under the goals that were originally established based on a 12‐month period and
direct comparisons to 2010/11 fiscal year outcomes can be misleading.
The 2010‐2014 Consolidated Plan categorized community development objectives as high, medium or
low priorities. Housing continued to be a high priority and CDBG funds were used for substantial and
minor rehab programs, as well as for the Targeted Code Enforcement program that is critical to
maintaining the quality and safety of rental housing.
The Consolidated Plan identifies a number of public services (legal services, services for battered and
abused spouses, and employment training services) as high priorities because they are essential to
address the growing needs of many low‐ and moderate‐income residents in the current economic
climate. Fifteen public services programs provided by non‐profit agencies and City departments received
funding in 2011 to address these high priority needs.
Public Facilities and Improvements continue to be high priorities. In 2011 Evanston used CDBG funds for
improvements to a neighborhood school and community centers, as well as for infrastructure
improvements tightly focused in the two NRSAs.
The City continued to use CDBG funds to address Economic Development goals, a high priority in the
2010‐14 Consolidated Plan due to lack of jobs. Unfortunately, two programs designed to address these
needs in the City’s west NRSA were not implemented in 2011 due to subrecipient organizational changes
and lack of capacity.
Summary of CDBG Funds Expended in 2011
CDBG funds were used to address priority needs identified in the Consolidated Plan. The following chart
shows CDBG expenditures by funding category.
Funding Category Expended in 2011 % of Total
Public Services $ 276,027. 09 14.12%
NRSA Job Training $ 25,000. 00 1.28%
Housing $ 448,987. 49 22.97%
Code Enforcement $ 364,635. 57 18.66%
Public Improvements $ 467,374. 88 23.92%
Economic Development $ 25,000. 00 1.28%
Disposition $ 3,304. 90 0.17%
CDBG Admin & Planning $ 343,961. 29 17.60%
TOTAL $ 1,954,291. 22 100.00%
Individual activities awarded 2011 CDBG funds and/or implemented in the 2011 program year with
CDBG funds from prior years are shown below.
ORGANIZATION / AGENCY PROGRAM 2011 AWARD EXPENDED IN 2011
Connections for the Homeless Entry Point $ 3,480 $ 3,480.00
Moran Center for Youth Advocacy Legal and social work services $ 32,483 $ 32,483.00
Youth Action Ministry Annual College Retreat $ 8,697 $ ‐
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2011 Consolidated Annual Performance and Evaluation Report 21
Interfaith Action of Evanston Job Counselor for the Homeless $ 1,960 $ 1,960.00
Interfaith Housing Center Homesharing Program $ 12,176 $ 12,176.00
Legal Assistance Foundation Evanston Legal Services $ 7,827 $ 7,827.00
Meals At Home Food Delivery To Seniors & Disabled $ 11,306 $ 11,306.00
North Shore Senior Center Evanston/Skokie Valley Senior Services $ 19,568 $ 19,568.00
Haitian Congress to Fortify Haiti Citizenship Classes for Haitians $ 3,046 $ 3,046.00
Open Studio Project Art & Action For At Risk Youth $ 3,480 $ 3,480.00
Family Focus Teen Program $ 17,394 $ 17,394.00
Youth Job Center Of Evanston Employment Initiative $ 39,290 $ 39,290.00
YWCA‐Evanston/Northshore Domestic Violence Services $ 30,440 $ 30,440.00
City of Evanston Adaptive Equip. for the Disabled $ ‐ $ 213.80
City of Evanston Graffiti Removal $ 33,049 $ 32,484.29
City of Evanston Summer Youth Employment $ 60,879 $ 60,879.00
Public Services Total $ 285,075 $ 276,027.09
Evanston Community Devel. Corp. Urban Gardening Training $ 25,000 $ ‐
Evanston ReBuilding Warehouse Deconstruction Training $ 25,000 $ 25,000.00
NRSA Job Training Total $ 25,000 $ 25,000.00
City of Evanston Single‐ & Multi‐Family Rehab loans $ 38,000 $ 194,298.46
City of Evanston Neighborhood Security Program $ ‐ $ 5,100.40
CEDA/Neighbors at Work Minor Repairs/Painting Program $ 100,000 $ 91,263.86
City of Evanston Housing Rehab Administration $ 196,317 $ 145,973.56
City of Evanston Adaptive Devices for the Disabled $ ‐ $ 225.00
City of Evanston Handyman program $ 14,000 $ 12,126.21
Housing Total $ 348,317 $ 448,987.49
City of Evanston CDBG Target Area Code Enforcement $ 415,356 $ 353,733.37
City of Evanston CDBG Target Code Enforcement $ ‐ $ 10,902.20
Code Enforcement Total $ 415,356 $ 364,635.57
City of Evanston Block Curb/Sidewalk Program – West NRSA $ 142,422 $ 132,187.61
City of Evanston Block Curb/Sidewalk Program – South NRSA $ 32,578 $ 26,860.53
City of Evanston ADA Ramp Program $ 45,000 $ 45,000.00
City of Evanston SNAP‐Lighting for Safety $ 40,000 $ 39,941.62
City of Evanston Alley Special Assessment Assist $ 15,000 $ 8,501.12
City of Evanston Brummel‐Richmond Tot Lot $ ‐ $ 50,000.00
City of Evanston Twiggs Park Improvements $ 74,892 $ 74,892.00
City of Evanston Fleetwood‐Jourdain Art Room Renovation $ 30,000 $ 29,205.00
City of Evanston NRSA Tree Planting $ 12,000 $ 5,416.75
City of Evanston NRSA Tree Planting $ 8,000 $ 1,638.25
Oakton School Beautification Project $ 6,200 $ 6,200.00
West Evanston Strategic Team Neighborhood Welcome Signs $ 4,280 $ ‐
Weissbourd‐Holmes Family Focus Building Improvements $ 46,432 $ 46,432.00
YWCA Evanston‐North Shore Access Ramp $ ‐ $ 1,100.00
McGaw YMCA Residence Door Locks & Handles $ 35,000 $ ‐
Public Improvements Total $ 491,804 $ 467,374.88
City of Evanston Façade Improvement & Bus Assistance Fund $ 55,018 $ ‐
Evanston Community Devel. Corp. Micro Enterprise Assistance $ 35,000 $ ‐
Technology Innovation Center Business Ownership Initiative $ 25,000 $ 25,000.00
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City of Evanston
2011 Consolidated Annual Performance and Evaluation Report 22
Economic Development Total $ 115,018 $ 25,000.00
City of Evanston 1817 Church Street property $ ‐ $ 3,304.90
Disposition Total $ ‐ $ 3,304.90
City of Evanston CDBG Administration & Planning $ 348,677 $ 341,961.29
City of Evanston M/W/EBE Program $ 2,000 $ 2,000.00
Administration/Planning Total $ 350,677 $ 343,961.29
Total 2011 CDBG Expenditures $ 2,031,247 $1,954,291.22
A description of each activity is provided below. Additional detail may be found in Table 3A that follows
the narrative section. NRSA activities and spending are summarized in the NRSA Activity Chart that
follows the CDBG narrative section.
Public Services
Fifteen public service programs were awarded CDBG funds in 2011. One program, Youth Action
Ministry’s College Retreat, was not implemented in 2011 because of the late release of CDBG funds and
reductions in other funding. A brief description of each program or project follows. The Adaptive
equipment program, which was funded in a prior year, also provided services in 2011.
Senior services. Two programs focused on the needs of Evanston seniors received CDBG funding:
• Evanston Skokie Valley Senior Services, an office of the North Shore Senior Center, provided
case management services, including assessing needs and helping them access benefits, to 1,748
low‐income Evanston seniors, many of whom are frail elderly. This program also receives local
funds through the Mental Health Board.
• Meals at Home delivered meals to 96 low‐income Evanston homebound seniors and disabled
residents, including those with special dietary needs including low salt, chopped, pureed and
diabetic, enabling them to remain in their homes.
Youth services that address the needs of low and moderate income residents will receive CDBG funds:
• The Open Studio Project used art therapy, journalism and other creative methods to enable 27
youth to channel strong emotions of anger and frustration into positive, creative outlets in their
Art & Action program.
• The City’s Youth and Young Adult Job Training and Employment program provided summer
employment to youth ages 14‐25, focused on youth who are not college bound or have barriers
to employment. The program employed 153 youth during the summer of 2011 and provided
employment readiness training to younger teens through job shadowing, computer classes,
leadership training and classes in financial literacy.
• Family Focus implemented a new program offering series of after school sessions on
family/community life, leadership development, self expression and community service to at‐
risk teens, primarily African‐American and Hispanic, in west Evanston. The program served 33
unduplicated participants.
The YWCA Evanston/Northshore provided housing, counseling, case management, legal advocacy
and other services to 601 women and children who were victims of domestic abuse. The YWCA also
received funding from the Mental Health Board for its programming.
Connections for the Homeless served 303 homeless adults through Entry Point, its outreach program.
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2011 Consolidated Annual Performance and Evaluation Report 23
CDBG funds were used for a wide range of needs, including for transit passes to enable clients to get to
job interviews and for medical needs..
Homesharing, Interfaith Housing Center of the North Suburb’s innovative program that matches home
seekers with home providers who have a room to rent in their home or apartment, completed 30
matches resulting in 60 beneficiaries. Homesharing provided affordable housing to a low‐income person
while providing supplemental income to a low‐ or moderate‐income homeowner, often a senior living
on a fixed income.
Employment training. Two programs that provide services to the unemployed were implemented in
2011:
• The Youth Job Center of Evanston provided job readiness training, job placement and follow up
services to 506 individuals between the ages for 14‐25.
• Interfaith Action provided job counseling to 85 individuals who were residents of Hilda’s Place or
clients of Entry Point, both of which are programs offered by Connections for the Homeless.
Legal services were supported with CDBG and Mental Health Board funds through:
• The Moran Center for Youth Advocacy provided free legal services in criminal and juvenile law
matters to 294 Evanston residents age 21 and younger.
• The Legal Assistance Foundation of Metropolitan Chicago provided free legal assistance to 354
low income Evanston residents for civil matters including eviction, foreclosure, entitlement
benefits and employment.
Other public services that were funded with CDBG in 2011 are:
• City’s Graffiti Removal program that removes graffiti from public property (traffic signs,
streetlights, etc.) in the CDBG Target Area, benefitting over 24,000 residents of low‐ and
moderate‐income neighborhoods.
• Haitian Congress to Fortify Haiti provided citizenship classes to nine Haitian immigrants seeking
U.S. citizenship.
The Adaptive Equipment program helped three adults with disabling conditions get personal equipment
such as reachers and transfer benches to enable them to continue living independently. This program,
originally funded in 2008, was closed out in 2011 and remaining funds in the amount of $992.78 were
reallocated to the Handyman program.
NRSA Job Training
Evanston Community Development Corporation (ECDC) received an allocation of $50,000 for a two part
Workforce Training and Community Capacity program in the City’s west NRSA in partnership with the
Evanston ReBuilding Warehouse. ECDC had been qualified as a Community Based Development
Organization, which removed this activity from the Public Services spending cap. Due to capacity issues,
ECDC was unable to implement the program as planned. However, one component, the training
program in deconstruction and soft stripping skills for 12 unemployed or underemployed Evanston
residents, was successfully implemented by the Evanston ReBuilding Warehouse as described above. As
a result, this has been shown as a separate activity in the chart above. The second component, the
urban farming training program, was not implemented and the unspent $25,000 may be considered for
this or other uses in 2012 or reallocated in the 2013 planning cycle.
Housing
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City of Evanston
2011 Consolidated Annual Performance and Evaluation Report 24
CDBG funds a number of programs to make decent housing available and affordable to low‐ and
moderate‐income families, and to help low‐ and moderate‐income residents maintain their property. In
2010/11, CDBG funds supported the City’s Housing Rehab Administration program, which administers
the Weatherization Program, the Single‐ and Multi‐Family Rehab programs, as well as the Self‐Help Paint
Program. Low‐ or no‐interest loans for Single‐ and Multi‐Family Rehab projects are funded through the
City’s Revolving Loan fund and enable low‐ and moderate‐income households to improve their
properties to address code violations and other needs, including emergency roof and furnace
replacement, demolition of dilapidated garages and removal of dangerous/diseased trees. In addition,
City staff administered the Neighborhood Security program that provides 50/50 matching grants for
security improvements for income eligible residential properties in the CDBG Target Area. This activity
was funded in a prior year. In 2011, two multi‐family properties one each in the south and west NRSA,
and one single‐family home outside the NRSA in south Evanston were improved through this program.
The following chart shows accomplishments by program and geography:
Non‐
NRSA
South
NRSA
West
NRSA Total
Single‐Family Rehab 2 0 2 4
Multi‐Family Rehab 4 0 2 6
Self‐Help Paint 4 0 4 8
Neighborhood Security Single Family 1 0 0 1
Neighborhood Security Multi‐Family 0 6 8 14
CEDA/Neighbors at Work continued to provide minor home repairs and interior and exterior painting
funded by CDBG grants for income‐eligible single‐family property owners, primarily senior citizens. In
2011, improvements were completed on 15 homes.
The City’s Handyman program made small but important housing improvements that benefitted 114
income‐eligible senior households, primarily elderly women living alone. Work included securing railings,
installing grab bars, repairing or replacing locks on doors and windows, installing weather stripping and
caulking to improve energy efficiency, installing smoke and carbon monoxide detectors and fixing leaky
faucets to save water.
The Adaptive Devices for Accessibility program installed grab bars, hand‐held shower heads, ramps and
other devices in three dwelling units for income‐qualified households with a resident with mobility
impairments, often a senior citizen. To improve efficiencies and reduce duplicative programs, this
program was combined with the Handyman program described above and remaining funds totaling
$6605.06 will be used in 2012.
Targeted Code Enforcement
The City’s Targeted Housing Code Compliance program conducted routine inspections of 2,785 dwelling
units, investigated 1,884 complaints and conducted 7,831 re‐inspections to ensure that rental housing is
decent and safe. CDBG funds were used for code enforcement activities in the CDBG Target Area,
including addressing issues with vacant properties in the CDBG Target Area identified by Property
Inspectors. Work included boarding unsecured premises, removing trash, cutting weeds and grass as
needed. Liens are placed on the properties for these expenses and property owners must repay them.
Repayments are reported as program income.
Public Improvements
Public Facilities and Infrastructure
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City of Evanston
2011 Consolidated Annual Performance and Evaluation Report 25
• Parks and Recreation facilities were identified as a high priority in the City’s Consolidated Plan. In
2011, the City made improvements to the far northeast portion of Twiggs Park in the City’s west
NRSA to install walks, benches and an entrance feature and signage to match the south entrance to
the park. Additional CDBG funds were reallocated to this project by the Housing & Community
Development Act Committee at its meeting on July 19, 2011 from the Façade Improvement &
Business Fund in the amount of $24,892 and $10,000 from the Neighborhood Initiatives Fund,
supplementing the $40,000 originally allocated for the project and enabling it to be completed in
2011.
• The Art Room at the Fleetwood‐Jourdain Community Center in the west NRSA was rehabbed to
install cabinetry and countertops with a sink for handwashing. This room is used primarily for youth
arts and crafts activities by the child care, after school and summer programs.
Infrastructure improvements were identified as a high priority in the Consolidated Plan. As noted above,
the City amended its 2011 Action Plan to reallocated funds from an Alley Paving project to the Block
Curb and Sidewalk program because the alley project could not be completed due to the late release of
CDBG funding. In 2011, CDBG funds were used for the following projects.
• Block Curb and Sidewalk replacement was undertaken on blocks with a concentration of NSP2
homes in both the south and west NRSAs that were identified in a survey conducted by a cross‐
departmental team of Public Works, Forestry and Community & Economic Development staff. In the
west NRSA, work was coordinated with street, water main and sewer improvements funded through
the City capital budget on Grey, Brown and Hovland. Expenditures by NRSA are broken out in the
chart above.
• A total of 35 ADA curb ramps were installed as part of the sidewalk improvements noted above in
the City’s south and west NRSAs and at locations throughout the City to improve access for persons
with disabilities.
• Work on the NRSA Parkway Tree Planting Program in the south and west NRSAs was begun in fall of
2011 following completion of sidewalk and street work. The remaining trees will be planted in spring
2012. This program is concentrated on the same blocks in the NRSAs as the sidewalk and street
improvements discussed above. Locations for new trees were also identified in the survey of these
neighborhoods and expenditures by NRSA are shown in the chart above.
• Additional street lights were installed and the light fixtures in existing fixtures were upgraded in the
2100 block of Darrow Avenue in the City’s west NRSA. This block was designated as a Safer
Neighborhood Area Project (SNAP) neighborhood and additional lighting has been identified as one
of the primary Crime Prevention Through Environmental Design principles to address issues of
chronic crime.
• The Alley Special Assessment Assistance program paid the special assessments for alley paving
improvements for four income‐qualified households to relieve the financial burden of this important
infrastructure improvement.
• Design of the West Evanston Strategic Team neighborhood welcome signs for parkway corners at
select intersections in the West NRSA is on hold until the City’s comprehensive wayfaring signage
program, of which these signs are a part, is finalized; this is anticipated to be in 2012.
• The Weissbourd‐Holmes Family Focus Center used CDBG funds to install energy efficient lighting, a
kitchen exhaust fan, fire doors required by current building code and new boiler pumps.
• The Oakton Elementary School PTA installed attractive new fencing around the raised garden beds
used for its edible garden. Oakton School is located in the City’s south NRSA and its student
population is 65% low and moderate income. In addition, the school grounds provide welcome
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City of Evanston
2011 Consolidated Annual Performance and Evaluation Report 26
green space and playground facilities in one of Evanston’s most densely populated and lowest
income neighborhoods.
• The McGaw YMCA prepared work specifications in preparation for soliciting competitive bids for its
project to replace door locks and handles for entrance doors to rooms in its Single‐Room Occupancy
Residence for very‐low income men. This project will be completed in 2012. The project to install
ADA compliant doors and lower light switches in nine Residence rooms that was funded in 2010 was
completed in 2011 and this project will be closed out once billing is complete.
• The YWCA completed its ADA‐compliant access ramp that was funded in 2010/11; painting of the
structure was delayed until spring of 2011 due to inclement weather in fall 2011.
Economic Development
CDBG funds totaling $35,000 were allocated to the Evanston Community Development Corporation, a
not‐for‐profit neighborhood development whose work is focused in the City’s west NRSA, to provide
technical assistance to LMI micro enterprises and business start‐ups in west Evanston in order to create
jobs and bring needed goods and services to residents of the NRSA. As noted above, this activity was not
undertaken in 2011. Funds allocated may be considered for this or other uses in 2012 or reallocated in
the 2013 planning cycle.
The Technology Innovation Center received CDBG funds for its Evanston Business Ownership Initiative to
provide technical assistance to LMI entrepreneurs and micro enterprises on financing, legal matters
including incorporation, business and financial planning, marketing and other needs. Reporting is
currently being finalized for this activity.
Disposition
CDBG funds used to pay utility costs at 1817 Church Street during the disposition process. In 2011,
following an unsuccessful multi‐year effort to fulfill the goal of establishing a cultural/community center
at this location, the City opened a community discussion of alternate uses. The Evanston North Shore
Contractors Cooperative (ENSCC) proposed to redevelop the property as a small business incubator for
building trades on the upper floors (including expanding the second floor) with a home design
center/showroom on the first floor. The incubator would provide shared secretarial services, copier, etc.
for the businesses, most of which are sole proprietors operating out of their homes, and enable them to
work together on projects, refer customers to others in the group and enable them all to grow. The
Housing & Community Development Act Committee agreed this was the only viable idea brought
forward and voted unanimously to refer the proposal to the City’s Legal and Community & Economic
Development Departments to work out financing and legal issues. City staff discussed this proposal with
HUD and it was agreed that, although such a project could be eligible for CDBG, the complexities of
compliance would be virtually impossible to meet. A more practical approach was for the City to
reimburse its CDBG line of credit for the current fair market value of the property less any portion of the
value attributable to expenditures of non‐CDBG funds for acquisition or improvement. This would
enable the project to move forward without the challenges of meeting a CDBG national objective
through job creation.
Following HUD guidance for this process, the City procured a qualified commercial appraiser to
determine the fair market value of the property; the appraised value is $220,000. Staff developed an
agreement with ENSCC to rehab 1817 Church Street into a Home Service/Building Trades Incubator. The
agreement includes goals for job creation and employment/training opportunities for residents of the
neighborhood that support CDBG and NRSA economic goals. City Council unanimously approved
ordinance 107‐O‐11 that allocates $220,000 from the West Evanston TIF to reimburse the City’s CDBG
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City of Evanston
2011 Consolidated Annual Performance and Evaluation Report 27
line of credit for the fair market value of 1817 Church Street, as well as ordinance 106‐O‐11 that
provides $200,000 to ENSCC from that TIF to the for the rehabilitation of the property. City staff is
working with HUD staff to finalize the procedure for returning the funds to its CDBG program and to
close out this activity.
Administration & Planning
Two City administrative and planning activities were funded by CDBG in 2011:
• CDBG Administration for management and administration of the City’s CDBG program and
planning activities in the NRSAs and CDBG Target Area.
• Minority/Women/Evanston Business Program (M/W/EBE). As noted above, CDBG funding for
this activity was reduced significantly from prior years in the substantial amendment to the
City’s 2011 Action Plan due to reduced funding. Individual project managers will be responsible
for ensuring City goals for M/W/EBE and Section 3 contracting/subcontracting and Section 3.
This process is modeled after the City’s process for ensuring compliance with Davis‐Bacon.
Changes in Program Objectives, Pursuit of Resources and Certification of Consistency with the
Consolidated Plan
There were no changes in Evanston’s program objectives in 2011 from the objectives set forth in the
City’s 2010‐2014 Consolidated Plan, however the City amended its 2011 One Year Action Plan because
its grant was less than the amount used in preparing that Plan and the late availability of funds made it
impractical to implement an alley paving project. . The City pursued all resources it indicated it would in
its 2010‐2014 Consolidated Plan and did not hinder implementation of that Plan by action or willful
inaction. The City of Evanston received a request for certification of consistency with its Consolidated
Plan from the Evanston Continuum of Care; the request was approved.
Funds Not Used for National Objectives
No CDBG funds were used that did not meet one or more national objective of the CDBG program.
Anti‐displacement and Relocation
The Director of Housing Rehab and Property Standards reviews all demolition activities for displacement
and Section 104(d) compliance. No displacement of households, businesses, farms or non‐profit
organizations resulted from CDBG‐assisted projects in 2011.
Low/Mod Job Activities and Low/Mod Limited Clientele Activities
CDBG‐funded economic development activities undertaken in 2011 were not qualified using job creation
or retention. The businesses and entrepreneurs receiving technical assistance the Technology
Innovation Center are being qualified for CDBG assistance as LMI micro‐enterprises or start‐ups, as the
business owners’ incomes were at or below 80% AMI, or because the assisted business provides needed
goods or services to a primarily LMI residential neighborhood.
Program Income Received
2011 program income for CDBG totaled $174,390.49. It consisted of $159,088.49 in payments on
amortized loans or loan payoffs funded from the Revolving Loan Fund. In addition, $15,302 in re‐
payments for the cost of board‐ups and other property‐related expenses were received from property
owners and entered as program income in IDIS.
Prior Period Adjustments
There were no CDBG prior period adjustments in 2011.
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City of Evanston
2011 Consolidated Annual Performance and Evaluation Report 28
Loans and Other Receivables
Revolving Loan Fund Loans made from the Revolving Loan Fund are managed by the Housing Rehab
program staff and the City’s Finance division. All loans are entered into Loan Ledger and tracked
carefully to ensure timely payments. When payments are not received by the due date, reminders are
sent out at regular intervals (30, 60, 90 days). Late payments, generally ranging from 15 to 60 days, have
increased from prior years and several loans are in danger of default. One amortized loan was
restructured as a title transfer loan based on the borrower’s changed economic circumstances. This
strategy will be considered for other amortized loans that may be at risk. The City monitors information
on Evanston properties in foreclosure using the Illinois Foreclosure Listing Service to identify if any title
transfer loans, the bulk of the loan portfolio, are at risk based on defaults on primary mortgages.
The number and type of loans (amortized or title transfer) and the outstanding balances are shown in
the chart below (allowance for doubtful account is not included).
Loan Type #
Balance on
2/28/2011 Loans Closed
Current
Expense
Loans
Transferred Admin Adj
Interest &
Payments in
2011
Balance on
12/31/2011
Amortized 18 $ 425,111 $ 16,250 $ (21,368) $ ‐ $ (20,409) $ 399,584
Title transfer 72 $1,362,839 $ ‐ $ 21,368 $ ‐ $(141,199) $1,243,008
Unprocessed 32 $ 241,121 $ (16,250) $ 185,838 $ ‐ $ ‐ $ 410,709
Total: 122 $2,029,071 $ ‐ $ 185,838 $ ‐ $(161,608) $2,053,301
No activities were undertaken with float funding.
Properties Acquired with CDBG Funds
No properties were acquired with CDBG funds in 2011.
Lump Sum Agreements
No lump sum agreements were made in 2011.
HOME
Assessment of Relationship of HOME Funds to Goals and Objectives
The City of Evanston was successful in using HOME funds to meet the high priority goal of increasing or
maintaining our affordable rental housing stock in 2011. Of the six activities approved and/or
undertaken in 2011, four were for rental housing and two were for homeownership.
HOME Projects in Fiscal Year 2011
# Developer CHDO? Status Project Address Funding Home Units
Ownership
Or Rental
1
Housing
Opportunity
Development
Corporation
Yes
Approved,
Rehab
started
131 Callan $290,500 for
rehabilitation 4 Rental
2 Brinshore and
NSP2 No
Approved,
Rehab
Started
1509 Emerson
Rehab on hold for
assessment of
$250,000 2 out of 3
units Rental
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City of Evanston
2011 Consolidated Annual Performance and Evaluation Report 29
structural issues
3 Brinshore and
NSP2 No
Approved,
Rehab
complete
2223 Emerson $135,010 2 Rental
4 Brinshore and
NSP2 No Approved
2142 Dewey
HOME funds will
be redirected
$356,072
2 Rental
5 Brinshore and
NSP2 No Complete 1710 Dodge $48,918 1 Ownership
6
City of Evanston
Downpayment
Assistance
Program
No 1 HOME
grant Evanston $24,650 1 Ownership
6 Activities 1 CHDO
1. Housing Opportunity Development Corporation (HODC) received approval by City Council on
January 24, 2011 for the rehabilitation of a 4‐unit rental property. HODC finished all weatherization
work in 2011 and has begun the major rehabilitation in 2012. Staff expects completion by early
summer 2012.
2. Brinshore, the NSP2 development partner for the City, was approved for $250,000 in HOME funds to
rehabilitate 3 units at 1509 Emerson. Each unit is 3 beds and 1 bathroom. Two of three units will be
HOME designated units. Rehab was started and then paused to assess structural issues.
3. Brinshore, the NSP2 development partner for the City, was approved for $135,010 in HOME funds to
rehabilitate 2 units at 2223 Emerson. Each unit is 2 beds and 1 bathroom. Both units will be HOME
designated units. Brinshore completed the project in 2011. First tenant moved in at the end of
January 2012.
4. Brinshore, the NSP2 development partner for the City, was approved for $356,072 in HOME funds to
rehabilitate 2 units at 2142 Dewey. Each unit is 3 beds and 1 bathroom. After funds were
committed, City Inspectors determined the building should be demolished. No HOME funds were
spent. HOME funds will be layered in with a different NSP2 property.
5. Brinshore, the NSP2 development partner for the City, was approved for $48,918 in HOME funds to
rehabilitate 1 single family home at 1710 Dodge. The home has 4 bedrooms and 2 bathrooms.
Rehab was completed in 2011 and the home was listed for sale in January 2012.
6. The City’s Downpayment Assistance Program, funded one application in 2011. The household
received $24,650 for down payment on a two bedroom, two bathroom condo.
HOME administration funds of $ 52,240 were disbursed from current and past year program income and
entitlement allocations for administration and monitoring of development projects and rental and
ownership projects funded by HOME that are still in their affordability periods.
HOME Match Report
The City is required to provide a 25% match for HOME funds drawn down between October 1, 2010 and
September 30, 2011. All match obligations must be met by September 30, 2011. The City incurred a
match liability of $31,058. The liability was covered by excess matching funds from previous years.
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City of Evanston
2011 Consolidated Annual Performance and Evaluation Report 30
HOME MBE and WBE Report
The HOME MBE and WBE Report, HUD Form‐4107, which provides information on Minority and Women
Business Enterprises with contracts or subcontracts on HOME‐assisted development projects is included
in the IDIS reports section. The project , 2040 Brown St., that was completed within the reporting
timeline did not use a MBE or WBE contractor or subcontractor. Four projects initiated in 2011 with
anticipated completion in 2012 each have at least one MBE or WBE contractor or subcontractor.
Outreach to Minority and Women Owned Businesses
Developers of HOME assisted projects are encouraged to solicit bids from minority, women‐owned and
Evanston based businesses and to incorporate local job training or apprentice opportunities, if possible.
The City provides a list of qualified minority, woman‐owned, Evanston‐based and Section 3 businesses
to recipients of HOME funding to facilitate this process.
Results of On‐Site Inspections of HOME Assisted Affordable Rental Housing
Eight HOME‐assisted rental projects with 82 units are leased up and operating. All eight projects are
located in the City’s CDBG Target Area and are routinely inspected on a two‐year schedule in addition to
the inspection schedule for HOME requirements.
Location Owner
Assisted/
Total Units Inspection
319 Dempster Housing Opportunity Development Corp. 8/48 March 2011
2014‐2024 Wesley Evanston Housing Coalition 24/24 June 2011
727 Brown SHORE Community Services 2/2 2012
1929 Jackson Housing Opportunity Development Corp. 2/2 2012
2040 Brown Over the Rainbow 33/33 Oct. 2011
707‐13 Seward Reba Place Development Corp. 10/24 2012
1817 Foster Evanston Housing Coalition 2/2 2012
Assessment of Affirmative Marketing and Outreach
HOME funded projects are required to submit a detailed marketing plan in order to ensure that the
project will be affirmatively marketed and that people traditionally not served by the current market are
aware of the project.
Marketing efforts undertaken for the various projects included paid advertisements in the local
newspapers, notices in the City newsletter which is distributed to all Evanston residents, and on the
City’s website, fliers distributed to local churches, community centers and non‐profit organizations,
contacts with local non‐profit service providers, home purchase seminars and open houses.
The City of Evanston does not receive any American Dream Downpayment Initiative (ADDI) funds.
HOPWA
The City of Evanston does not receive HOPWA funding.
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City of Evanston
2011 Consolidated Annual Performance and Evaluation Report 31
Emergency Shelter Grants (ESG)
Assessment of Relationship of ESG Funds to Goals and Objectives
The City of Evanston’s first installment of 2011 Emergency Shelter Grant, totaling $84,885 was obligated
and used for programs and activities that address the City’s priority community development objectives
as identified in the 2010‐2014 Consolidated Plan. All funds were expended to provide emergency or
transitional housing and essential services for homeless individuals and families, or for program
administration.
Connections for the Homeless received $48,045 in ESG funds for the operation of its 20‐bed transitional
shelter, Hilda’s Place, and to provide essential services. In 20111, 124 adults were housed at Hilda’s
Place including the chronically homeless, mentally ill, substance abusers, persons with HIV/AIDS and
other issues. Residents worked with case managers to address issues relating to their homelessness in
order to remain at the shelter for more than three days. Hilda’s Place staff continued to develop linkage
resources focusing on mental health, vocational assistance and housing.
Interfaith Action of Evanston received $16,600 in ESG funds for its drop‐in Hospitality Center, which
served 341 unduplicated clients, and for its network of soup kitchens, which served 200 additional
clients at four sites. The Hospitality Center provided a supportive place for homeless individuals,
including Hilda’s Place residents and clients of Entry Point, Connections for the Homeless’ outreach
program, who need a welcoming place to go during the day. Interfaith’s job counselors work with
residents of Hilda’s Place who are seeking employment to prepare resumes, identify job opportunities
and practice interviewing skills. Other job‐related services offered at the Hospitality Center included
voice mail, fax service, and use of the phone.
The YWCA Evanston/North Shore received $10,000 in ESG funds for its shelter for victims of domestic
violence. The YWCA housed 130 women and children over the course of the year.
The City provided $6,000 in ESG funding to Family Promise, a non‐profit that works with faith‐based
organizations in Chicago’s North Shore suburbs to provide temporary housing and other services to
homeless families. Family Promise has a day shelter in Evanston at which homeless families receive case
management and other services. Family Promise provides transportation to school for school‐age
children, ensuring they continue to attend the school in which they were enrolled prior to becoming
homeless. In 2011, 13 adults and 18 children, 31 total individuals, received services from Family
Promise.
The City of Evanston used $4,240 in ESG funds for staffing costs for program administration, monitoring
and reporting.
Matching Resources
ESG funds were matched with cash or volunteer labor by each agency receiving funding as shown below:
• Connections for the Homeless match requirement was fulfilled/exceeded with $48,045 in multiple
grants from IL Dept. of Human Services, the United Way, the Credit Suisse Foundation, Stanley
McNeil Foundation, Blue Cross Blue Shield of IL grant, VNA Foundation, Circle of Service Grant, and
the Mental health Board grant,
• Interfaith Action of Evanston’s match requirement for the Hospitality Center was fulfilled with
$2,060 in individual cash donations and $6,240 in volunteer labor; each of the four soup kitchens
met their match requirement with $6,214 in volunteer hours and $2,060 in cash donations.
Page 418 of 430
City of Evanston
2011 Consolidated Annual Performance and Evaluation Report 32
• The YWCA Evanston‐North Shore match requirement was fulfilled/exceeded with $10,300 in private
donations from Winnetka Congregational Church and the Evanston Catholic Woman’s Club.
• Family Promise’s match requirement was fulfilled with $66,000 in private donations.
Activity and Beneficiary Data
ESG subrecipients are experienced at capturing and reporting client data, including unduplicated
number of persons served and their gender and race/ethnicity. In addition, clients are categorized by
subpopulations such as chronically homeless, veterans, mentally ill, and other HUD categories.
Connections for the Homeless and Interfaith Action of Evanston enter all client data into Evanston’s
Homeless Management Information Center (HMIS) database. Capturing accurate data on beneficiaries
of the soup kitchens, including an unduplicated count, is challenging. However, Interfaith Action of
Evanston has relationships with a number of the people using the soup kitchens from their Hospitality
Center and Job Counselor programs, which helps minimize inaccuracies in client data.
Homeless Discharge Coordination Policy
The Evanston Alliance on Homelessness works with publicly funded institutions and systems of care to
assist individuals being discharged from foster care, health care, mental health programs and
correctional institutions. The Evanston Alliance on Homelessness has developed policies and protocols
to ensure to the extent possible that persons being released from publically funded institutions or
systems of care are not discharged into homelessness.
Foster Care: The Youth Housing Assistance Program of the Illinois Department of Children and Family
Services (DCFS) provides housing advocacy and cash assistance to young people ages 18 to 21
emancipated from foster care. Up to six months before emancipation, the youth applies to the program
and is assigned a Housing Advocate, who helps find housing, creates a budget, and establishes links to
other services. The program offers cash assistance of up to $800 ($1,200 if parenting, pregnant or
disabled) for security deposits and move‐in expenses, and a rental subsidy up to $100 per month. Being
homeless or at risk of homelessness is one of the program eligibility factors. This formal protocol is
understood and agreed to by the Evanston Alliance on Homelessness, youth service providers, and the
DCFS Local Area Networks (LANs).
Health Care: The Alliance co‐convened the Countywide Discharge Planning Forum and the healthcare
workgroup initiated at this forum identified two major priorities, (A) creating more respite beds for
people leaving hospitals who might otherwise be homeless, and (B) advocating for housing to be added
as an element of discharge planning for JCAHO accreditation. The Alliance has researched the JCAHO
accreditation procedures, which address discharge planning protocols in general, but do not address
housing placement specifically as a part of discharge planning. Alliance members continue to work
locally with hospital representatives to provide improved housing referral information for patients being
discharged. Additionally, the Alliance is exploring State mandates to better identify homeless persons in
the hospital system.
Mental Health: The Illinois Department of Human Services, Division of Mental Health
(DHS/DMH), implements a "Continuity of Care Agreement" between State‐Funded Inpatient Psychiatric
Services (SFIPS) sites and community providers. The agreement cites the best practice not to discharge
into homelessness; that SFIPS sites and provider agencies will work together to find appropriate housing
that the individual is willing to accept; that if it is reasonably anticipated that housing will shortly be in
place, a SFIPS site may delay discharge to prevent homelessness; and if an individual is not housed at
discharge, the clinical record must document the reasons. Illinois DHS/DMH discharges persons to DMH‐
Page 419 of 430
City of Evanston
2011 Consolidated Annual Performance and Evaluation Report 33
funded supportive housing, nursing and intermediate care facilities, board and care, and private
residences. This formal discharge protocol is understood and agreed to by the Evanston Alliance on
Homelessness, mental health providers and local mental health institutions.
Corrections: The Placement Resource Unit (PRU) of the Illinois Department of Corrections provides
caseworkers to identify services needed by the ex‐offender upon community re‐entry, including housing
placement. This formal discharge protocol is understood and agreed to by the Evanston Alliance on
Homelessness, its providers, and local correctional institutions.
Page 420 of 430
NORTH SHORE CHANNELNOR
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CDBG Target Area
Roadways
Main Road
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City Boundary
0 0.5 1 1.5 20.25
Miles
1:31,680
1 inch equals 0.5 mile
CDBG Target Area
Geographic Information
System Division
2/3/2004
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
CDBGLetterBW.mxd
Map based on US Census 2000 Data
Page 421 of 430
NORTH SHORE CHANNELNORTH SHORE CHANNELL A K E
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1300WestEvanston
SoutheastEvanston
NRSA
Main Road
Local Street
Railroad
Water
City Boundary
0 0.5 1 1.5 20.25
Miles
1:31,680
1 inch = 0.5 mile
Neighborhood Revitalization Strategy Areas
9/23/2009
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
NRSAs.mxd
´
Page 422 of 430
Page 423 of 430
2011 Activities in the Neighborhood Revitalization Strategy Areas WEST NRSA Organization Name Program/Project Name Category Source of Funds Goals (One- Year) Outcomes/Completions (Year Two) City of Evanston Single-family Housing Rehab Rehabilitation Revolving Loan Undefined in NRSA plan 2 projects completed City of Evanston Multi-family Housing Rehab Rehabilitation Revolving Loan Undefined in NRSA plan 2 units (1 project) completed City of Evanston CDBG Targeted Housing Code Compliance Code Compliance CDBG Property inspections of 475 rental units annually (Need number broken out by NRSA) City of Evanston ADA Accessible Ramp Program Public Facilities and Improvements CDBG Undefined in NRSA plan 4 ramps installed City of Evanston Block, Curb and Sidewalk Program Public Facilities and Improvements CDBG Undefined in NRSA plan Sidewalks on Brown, Grey and Hovland Aves north of Church St; also on Leland, Hartrey and Dempster City of Evanston Graffiti Removal Program Public Services CDBG Undefined in NRSA plan City of Evanston Self Help Paint Program Rehabilitation Revolving Loan Undefined in NRSA plan 4 units improved City of Evanston Neighborhood Façade Improvement Program Rehabilitation CDBG Support improvements to 3 retail facades (five-year goal) None completed in 2011 City of Evanston SNAP Lighting for Safety Public Facilities and Improvements CDBG Improve lighting in 4 SNAP areas (five-year goal) 1 block (2100 Darrpw) City of Evanston Alley Paving Public Facilities and Improvements CDBG Undefined in NRSA plan None in 2011 Weissbourd-Holmes Family Focus Facility Improvements Public Facilities and Improvements CDBG Undefined in NRSA plan 1 facility improved City of Evanston Neighborhood Stabilization Program 2 Rehabilitation NSP2 Return 10 real-estate-owned units back to productive use (five-year goal) 5 units completed in 2011 City of Evanston Neighborhood Stabilization Program 2 Rehabilitation NSP2 Development 7 housing units for large, 5+ member families (five-year goal) 2 3-bedroom rental units and one 4-bedroom single family unit completed in 2011 SOUTH NRSA Organization Name Program/Project Name Category Source of Funds Goals (One- and Five-Year) Outcomes/Completions (Year one) City of Evanston Multi-family Housing Rehab Rehabilitation Revolving Loan Undefined in NRSA plan No units completed in 2011; a two-flat is currently in progress City of Evanston Target Area Housing Code Compliance Code Compliance CDBG Provide enhanced code enforcement for 450 rental units (one-year goal) (Need number broken out by NRSA) City of Evanston ADA Accessible Ramp Program Public Facilities and Improvements CDBG Undefined in NRSA plan 6 ramps installed City of Evanston Block, Curb and Sidewalk Program Public Facilities and Improvements CDBG Undefined in NRSA plan Sidewalks north of Howard on Custer, Callan and Clyde Aves City of Evanston Graffiti Removal Program Public Facilities and Improvements CDBG Undefined in NRSA plan City of Evanston Howard Street Commercial Corridor Improvement Economic Development CDBG-R/CDBG Attract one or more business to locate on Howard St in City-owned commercial properties Planning is underway with two potential businesses Oakton School PTA Beautification Committee School Grounds Beautification Project Phase 1 Public Facilities and Improvements CDBG Undefined in NRSA plan 1 facility improved City of Evanston Neighborhood Stabilization Program 2 Rehabilitation NSP2 Return 7 real-estate-owned units back to productive use (five-year goal) 5 units completed in 2011; one townhome and two 2-flats Page 424 of 430
TABLE 3A - 2011 ACTIVITIES
Specific Annual Objective
Source of
Funds Year Performance Indicators
Expected
Number Actual Number
Percent
Completed
CDBG 2010 20 28 140%
CDBG 2011 20 15 0%
2012 0%
2013 0%
2014 0%
Multi-Year Goal:40 43 108%
2010
CDBG 2011 0 2
2012
2013
2014
Multi-Year Goal:0 2
CDBG 2010 100 135 135%
CDBG 2011 100 114 114%
CDBG 2012 100 0%
CDBG 2013 100 0%
CDBG 2014 100 0%
Multi-Year Goal:500 249 50%
CDBG 2010 4 31 775%
CDBG 2011 4 8 200%
CDBG 2012 4 0%
CDBG 2013 4 0%
CDBG 2014 4 0%
20 39 195%
Rev Loan 2010 8 3 38%
Rev Loan 2011 8 4 50%
Rev Loan 2012 8 0%
Rev Loan 2013 8 0%
Prog Inc 2014 8 0%
40 7 18%
Rev Loan 2010 8 0 0%
Rev Loan 2011 8 6 75%
Rev Loan 2012 8 0%
Rev Loan 2013 8 0%
Rev Loan 2014 8 0%
Multi-Year Goal:40 6 15%
CDBG 2010 15 0%
CDBG 2011 125 0%
2012 0%
2013 0%
2014 0%
140 0 0%
CDBG 2010 32 36 113%
CDBG 2011 32 30 94%
CDBG 2012 32 0%
CDBG 2013 32 0%
CDBG 2014 32 0%
Multi-Year Goal:160 66 41%
HOME 2010 5 9 180%
HOME 2011 5 2 40%
HOME 2012 5 0%
HOME 2013 5 0%
HOME 2014 5 0%
Multi-Year Goal:25 11 44%
Housing units
modified/improved to
provide access and/or
accommodations for
the disabled LMH
Multi-Year Goal:
DH-1
Single-Family Rehab -- Rehab of
low/moderate income owner occupied
properties. Funded with low- or no-
interest loans from the City's Revolving
Loan Fund
Housing Rehab -- Administration of
housing rehab programs for
low/moderate income households, self-
help paint program, emergency rehab,
garage demo & dangerous tree
removal
DH-1
DH-1
DH-1
Number of housing
units/properties
improved LMH
Multi-Family Rehab -- Rehab of
multi-family rental properties leased
to low/moderate income
households. Funded with low-
interest loans from the City's
Revolving Loan Fund.
DH-2 Homesharing Program -- Matches
homeowners with an extra room
with individuals seeking affordable
housing
DH-1
DH-1 Adaptive Devices – Enable seniors
and persons with special
needs/disabilities to remain in their
current home through the
installation of adaptive devices like
grab bars and ramps
Properties/rooms
improved LMC
HOME Ownership -- Funds for
acquisition, construction or rehab of
owner-occupied affordable homes
Multi-Year Goal:
DH-1 McGaw YMCA Residence door and
door hardware replacement
Housing units
acquired, constructed
or rehabbed LMH
DH-2
Number of people
maintaining or
acquiring affordable
housing LMC
Number of housing
units/properties
improved LMH
CEDA-Neighbors At Work --
Repair/rehab and exterior & interior
painting program
Number of single-
family housing units
improved LMH
Number of housing
units improved LMH
Handyman Program -- Home
repairs that do not require a
licensed tradesperson serving
low/moderate senior homeowners
and renters
Self-Help Paint program
accomplishments shown
here; Rehabs in Single &
Multi Family Rehab are listed
below LMH
Multi-Year Goal:
City of Evanston 2011 Consolidated Annual Performance Evaluation Report 1Page 425 of 430
TABLE 3A - 2011 ACTIVITIES
Specific Annual Objective
Source of
Funds Year Performance Indicators
Expected
Number Actual Number
Percent
Completed
HOME 2010 10 37 370%
HOME 2011 10 10 100%
HOME 2012 10 0%
HOME 2013 10 0%
HOME 2014 10 0%
Multi-Year Goal:50 47 94%
CDBG 2010 3,000 3,750 125%
CDBG 2011 3,000 3,750 125%
CDBG 2012 3,000 0%
CDBG 2013 3,000 0%
CDBG 2014 3,000 0%
Multi-Year Goal:15,000 7,500 50%
CDBG 2010 5 0 0%
CDBG 2011 5 15 300%
2012 5 0%
2013 5 0%
2014 5 0%
Multi-Year Goal:25 15 60%
CDBG 2010 30 23 77%
CDBG 2011 30 35 117%
CDBG 2012 30 0%
CDBG 2013 25 0%
CDBG 2014 25 0%
Multi-Year Goal:140 58 41%
CDBG 2010 1 1 100%
2011 0%
2012 0%
2013 0%
2014 0%
110%
2010
CDBG 2011 0 2
2012
2013
2014
Multi-Year Goal:0 2
CDBG 2010 300 292 97%
CDBG 2011 254 303 0%
2012 0%
2013 0%
2014 0%
Multi-Year Goal:554 595 107%
CDBG 2010 120 189 158%
CDBG 2011 206 294 0%
2012 0%
2013 0%
2014 0%
Multi-Year Goal:326 483 148%
CDBG 2010 450 428 95%
CDBG 2011 350 354 0%
2012 0%
2013 0%
2014 0%
Multi-Year Goal:800 782 98%
SL-1 YWCA Evanston/Northshore
Access Ramp
Multi-Year Goal:
SL-1 Adaptive Equipment for the
Disabled -- personal equipment
that enables children and adults
with disabilities to live as
independently as possible.
Individuals served
LMC
DH-3 Neighborhood Security -- a 50/50 cost
sharing program that funds installation of
exterior lighting, fencing and other security
features to improve safety and security for
residents of the property and neighborhood.
Housing units
improved LMH
Facilities improved
LMC
Housing units
inspected, violations
cited, reinspections
LMA
SL-1
Accessible Ramp Program -- ADA
compliant curb cuts in CDBG
Target Area for disabled access
Target Area Housing Code
Compliance -- Inspection of rental
units, nursing homes, rooming
houses, etc., in the CDBG Target
Area for code violations
SL-1
DH-2
Legal Assistance Foundation of
Chicago -- Free legal assistance for
low/moderate income individuals
and seniors in civil cases
Individuals served
LMC
DH-3
HOME Rentals -- Funds for
acquisition, construction or rehab of
affordable rental housing
Multi-family units
acquired, constructed
or rehabbed LMH
SL-1
Connections for the Homeless --
services for homeless clients of
Entry Point outreach program for
homeless men and women
SL-1 Individuals served
LMC
Facilities improved
LMC
Individuals served
LMC
Moran Center for Youth Advocacy
(formerly Evanston Community
Defender) -- Legal Assistance in
criminal matters and social
services for low/moderate income
youth
City of Evanston 2011 Consolidated Annual Performance Evaluation Report 2Page 426 of 430
TABLE 3A - 2011 ACTIVITIES
Specific Annual Objective
Source of
Funds Year Performance Indicators
Expected
Number Actual Number
Percent
Completed
CDBG 2010 75 71 95%
CDBG 2011 75 96 128%
CDBG 2012 75 0%
CDBG 2013 75 0%
CDBG 2014 75 0%
Multi-Year Goal:375 167 45%
CDBG 2010 1,500 1,822 121%
CDBG 2011 1,500 1,748 117%
CDBG 2012 1,500 0%
CDBG 2013 1,500 0%
CDBG 2014 1,500 0%
Multi-Year Goal:7,500 3,570 48%
CDBG 2010 25 25 100%
CDBG 2011 25 27 0%
2012 0%
2013 0%
2014 0%
Multi-Year Goal:50 52 104%
CDBG 2010 150 146 97%
CDBG 2011 150 153 102%
CDBG 2012 150 0%
CDBG 2013 150 0%
CDBG 2014 150 0%
Multi-Year Goal:750 299 40%
CDBG 2010 450 691 154%
CDBG 2011 450 601 134%
CDBG 2012 450 0%
CDBG 2013 450 0%
CDBG 2014 450 0%
Multi-Year Goal:2,250 1,292 57%
2010 --
CDBG 2011 40 0 0%
2012 --
2013 --
2014 --
Multi-Year Goal:40 0 0%
CDBG 2010 --
CDBG 2011 100 33 33%
CDBG 2012 --
CDBG 2013 --
CDBG 2014 --
Multi-Year Goal:100 33 33%
2010 --
CDBG 2011 12 9 75%
2012 --
2013 --
2014 --
Multi-Year Goal:12 9 75%
ESG 2010 400 855 214%
ESG 2011 400 826 207%
ESG 2012 400 0%
ESG 2013 400 0%
ESG 2014 400 0%
Multi-Year Goal:2,000 1,681 84%
Individuals served
LMC
SL-1
Individuals served
LMC
SL-1 Family Focus Public Services -- After
chool sessions on family/community life,
leadership development, self expression
and community service to at risk African
American and Hispanic teens living in
west Evanston
Individuals served
LMC
SL-1 North Shore Senior Center --
Evanston/Skokie Valley Senior
Services provides case
management for low-income
seniors, helps them assess needs
and access benefits
Individuals served
LMC
SL-1
YWCA Domestic Violence Services
-- Housing, counseling, case
management and legal advocacy
for victims of domestic violence
SL-1 Individuals served
LMC
Meals At Home -- Meals delivered
to home-bound seniors and the
disabled in Evanston
SL-1 Summer Youth and Young Adult
Job Training and Employment
Program -- summer jobs and
employment training for
low/moderate income 14-25 year
olds
Open Studio Project-Art & Action --
after-school program using art and
writing for self expression and
anger management
Individuals served
LMC
SL-1 Emergency Shelter Grant Program --
Programs and services for the
homeless in Evanston provided by
social services agencies including
Connections for the Homeless, YWCA
and Interfaith Action
Individuals served
LMC
SL-1 Haitian Congress -- Citizenship
preparation classes targeting
Haitian immigrant population
Individuals served
LMC
Individuals served
LMC
SL-1 Youth Action Ministry -- Bus trip for
local high school age students
visiting colleges on east coast in
summer of 2011
City of Evanston 2011 Consolidated Annual Performance Evaluation Report 3Page 427 of 430
TABLE 3A - 2011 ACTIVITIES
Specific Annual Objective
Source of
Funds Year Performance Indicators
Expected
Number Actual Number
Percent
Completed
CDBG 2010 20 23 115%
CDBG 2011 20 4 20%
CDBG 2012 20 0%
CDBG 2013 20 0%
CDBG 2014 20 0%
Multi-Year Goal:100 27 27%
CDBG 2010 24,000 27,424 114%
2011 0 --
CDBG 2012
2013
2014 0%
Multi-Year Goal:24,000 27,424 114%
CDBG 2010 4,000 5,352 134%
CDBG 2011 4,000 0%
CDBG 2012 4,000 0%
CDBG 2013 4,000 0%
CDBG 2014 4,000 0%
Multi-Year Goal:20,000 5,352 27%
2010 --
CDBG 2011 4,000 4,951 0%
2012 0%
2013 0%
2014 0%
Multi-Year Goal:4,000 4,951 124%
CDBG 2010 1 0 0%
2011 1 0%
2012 0%
2013 0%
2014 0%
Multi-Year Goal:1 1 100%
CDBG 2010 1,000 1,313 131%
CDBG 2011 1,000 1,290 0%
2012 0%
2013 0%
2014 0%
Multi-Year Goal:2,000 2,603 130%
CDBG 2010 24,000 24,632 103%
CDBG 2011 24,000 24,632 103%
CDBG 2012 24,000 0%
CDBG 2013 24,000 0%
CDBG 2014 24,000 0%
Multi-Year Goal:120,000 49,264 41%
CDBG 2010 1 1 100%
CDBG 2011 1 1 0%
2012 0%
2013 0%
2014 0%
Multi-Year Goal:2 0%
CDBG 2010 400 403 101%
CDBG 2011 400 407 0%
2012 0%
2013 0%
2014 0%
Multi-Year Goal:800 810 101%
Individuals served
LMA
Households assisted
LMH
SL-3
SL-3 Weissbourd-Homes Family Focus
Center -- facilities improvement
project
SL-3
Alley Special Assessment
Assistance -- Program pays the
special assessment for alley
improvements for low/moderate
income households
SL-3
SL-2
Alley Paving -- Improvements to
alleys in the CDBG Target Area
Block Curb & Sidewalk Program --
Replacement of broken sidewalks
and curbs in the CDBG Target
Area
People benefitting from
improved alleys
LMA
SNAP Lighting Project -- new
streetlighting for areas with chronic
crime following CPTED principles;
2011 project is for the 2100 block
of Darrow Avenue
Twiggs Park Improvements --
Improvement of an important
neighborhood amenity in west
Evanston
People benefitting from
improved park LMA
Facilities improved
LMA
SL-3 Brummel-Richmond Tot Lot --
renovation of an important
neighborhood amenity in south
Evanston
Facilities improved,
people benefitting from
improved park LMA
SL-3
SL-3
Area benefit -
individuals served
LMA
Oakton School PTA -- School
Grounds Beautification
People benefitting from
improved playground
LMC
SL-3 Graffiti Removal Program --
Elimination of graffiti from public
property including signs and
streetlights in the CDBG Target
Area
Area benefit -
individuals served
LMA
City of Evanston 2011 Consolidated Annual Performance Evaluation Report 4Page 428 of 430
TABLE 3A - 2011 ACTIVITIES
Specific Annual Objective
Source of
Funds Year Performance Indicators
Expected
Number Actual Number
Percent
Completed
2010
CDBG 2011 6 0%
2012
2013
2014
Multi-Year Goal:6 0 0%
2010
CDBG 2011 1 0%
2012 0%
2013 0%
2014 0%
Multi-Year Goal:1 0%
2010
CDBG 2011 30 0%
2012 0%
2013 0%
2014 0%
Multi-Year Goal:30 0 0%
CDBG 2010 18 0%
CDBG 2011 18 0 0%
2012 0%
2013 0%
2014 0%
Multi-Year Goal:36 0 0%
2010 0%
CDBG 2011 12 0 0%
2012 0%
2013 0%
2014 0%
Multi-Year Goal:12 0 0%
2010 0%
CDBG 2011 12 12 0%
2012 0%
2013 0%
2014 0%
Multi-Year Goal:12 12 100%
CDBG 2010 5 7 0%
CDBG 2011 10 0%
2012 0%
2013 0%
2014 0%
Multi-Year Goal:15 7 47%
CDBG 2010 75 62 83%
CDBG 2011 80 85 0%
2012 0%
2013 0%
2014 0%
Multi-Year Goal:155 147 95%
CDBG 2010 600 605 101%
CDBG 2011 500 506 0%
2012 0%
2013 0%
2014 0%
Multi-Year Goal:1,100 1,111 101%
EO-1 Evanston Community Development
Corporation -- Workforce training for
primarily minorities and for ex-offenders
in urban farming and deconstruction.
Also includes computer training courses
and GED classes.
Individuals served
LMC
Number of trees
planted/landscaped
parkways LMA
Businesses assisted
and jobs
created/retained
LMCMC, LMJ, LMA
EO-1 Evanston Rebuilding Warehouse --
Workforce training for primarily minorities
and for ex-offenders in deconstruction
and soft stripping skills.
Individuals served
LMC
SL-3 Parkway Tree Planting and
Landscaping -- Installation of
parkway trees and landscaping of
parkways.
EO-1 Evanston Community Development
Corporation -- Technical assistance
and counseling to businesses and
micro enterprises
EO-1 Youth Job Center -- employment
training and services for low-
income individuals between 18 and
25 years of age
Individuals served
LMC
Individuals served
LMC
EO-1 Interfaith Action Council -- job
counseling program for residents of
Hilda's Place, transitional housing.
EO-1 Businesses assisted
LMCMC, LMJ, LMA
Technology Innovation Center --
loan counseling for micro
enterprises and entrepreneurs
seeking to start up businesses
Facilities improved
LMA
SL-3 WEST Evanston Strategic Team --
Purchase and erection of welcome
signs and landscaping in parkways
Facilities improved
LMA
SL-3 Fleetwood-Jourdain -- Renovation
of Art Room
City of Evanston 2011 Consolidated Annual Performance Evaluation Report 5Page 429 of 430
TABLE 3A - 2011 ACTIVITIES
Specific Annual Objective
Source of
Funds Year Performance Indicators
Expected
Number Actual Number
Percent
Completed
CDBG 2010 2 2 100%
CDBG 2011 5 0 0%
CDBG 2012 2 0%
CDBG 2013 2 0%
CDBG 2014 2 0%
Multi-Year Goal:13 2 15%
CDBG 2010
CDBG 2011
CDBG 2012
CDBG 2013
CDBG 2014
Multi-Year Goal:
ESG 2010
ESG 2011
ESG 2012
ESG 2013
ESG 2014
Multi-Year Goal:
HOME 2010
HOME 2011
HOME 2012
HOME 2013
HOME 2014
Multi-Year Goal:
HOME 2010
HOME 2011
HOME 2012
HOME 2013
HOME 2014
Multi-Year Goal:
CDBG 2010
CDBG 2011
CDBG 2012
CDBG 2013
CDBG 2014
Multi-Year Goal:
Other
EO-3 Neighborhood Façade & Business
Support Program -- grants for
renovation of business storefronts in
the CDBG Target Area and business
loans for other needs including
equipment, interior buildout, etc.
Retail or commercial
properties in CDBG
Target Area improved
LMA, LMCMC, LMJ
O
EO-3 M/W/EBE Program -- Increase City
contracts with minority, women and
Evanston-based busineses; secure
jobs for low-income residents in City-
sponsored construction projects.
O
ESG Administration --
management and administration of
all ESG programs
Other
HOME CHDO Operating -- 5% of
HOME entitlement funds to support
operating expenses of housing
development activities of certified
CHDOs
Other
O CDBG Administration --
management of the CDBG
program, including planning,
monitoring, reporting and support
to subrecipients, and neighborhood
planning functions
Other
O HOME Administration --
management of all HOME projects
Other
City of Evanston 2011 Consolidated Annual Performance Evaluation Report 6Page 430 of 430