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01.23.12
CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, January 23, 2012 Administration & Public Works (A&PW) Committee meets at 5:45 p.m. Planning & Development (P&D) Committee meets at 7:15 p.m. City Council meeting convenes immediately after the conclusion of the P&D Committee meeting ORDER OF BUSINESS (1) Roll Call — Begin with Alderman Burrus (11) Mayor Public Announcements (III) City Manager Public Announcements and Presentations Recognition of Paul Schneider, City Engineer (IV) Communications: City Clerk (V) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (VI) Special Order of Business: 2010 Census and Ward Populations (VII) Consent Agenda: Alderman Rainey (Vill) Report of the Standing Committees Administration & Public Works - Alderman Burrus Planning & Development - Alderman Holmes Human Services - Alderman Grover 1 City Council Agenda January 23, 2012 Page 2 of 7 (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)) (X) Executive Session (XI) Adjournment SPECIAL ORDER OF BUSINESS (SP1) 2010 Census Data and Ward Populations At the January 23, 2012 City Council meeting a presentation will be made providing updated census populations for each ward and the timeframes necessary should the City Council wish to pursue redistricting. Staff requests that members of the City Council consider the data presented and provide direction. For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of January 9, 2012 ADMINISTRATION & PUBLIC WORKS COMMITTEE (Al) City of Evanston Payroll through 01/01/12 $2,436,199.97 (A2) City of Evanston Bills FY2011 through 1/24/12 $2,283,860.79 City of Evanston Bills FY2012 through 1/25/12 $ 863,940.68 (A3.1) Approval of Contract Award to Manusos General Contractinq, Inc. for the Service Center Locker Room Renovation Proiect, Bid 12-57 Staff recommends approval of the base bid plus alternate 1 for the Service Center Locker Room Renovation Project to Manusos General Contracting, Inc. (91 Christopher Way, Fox Lake, IL) in the total amount of $311,630. Funding will be provided by FY 2012 CIP Carryover of $7,500 from Account 415229 and from FY 2012 CIP Account 415229 with a budgeted amount of $392,500. For Action 1/18/2012 5:54 PM 2 City Council Agenda January 23, 2012 Page 3 of 7 (A3.2) Approval of Contract Award to G.A. Johnson & Son for the Service Center Parkinq Deck Repair Proiect, Bid 12-65 Staff recommends approval of the base bid plus alternates 1 and 3 for the Service Center Parking Deck Repair Project to G.A. Johnson & Son (828 Foster Street, Evanston, IL) in the total amount of $554,880. Funding will be provided by FY 2012 CIP Account 415224 with a budget allocation of $700,000. For Action (A3.3) Approval of Renewal of Elevator Service Aqreement with OTIS Elevator Corp. for the Civic Center, Service Center, Maple Ave. and Church Street Self Parks Staff recommends renewal of the service and maintenance agreement with OTIS Elevator Corporation (949 Oak Creek Drive, Lombard, IL) for the elevators at the Service and Civic Centers, and Maple Avenue and Church Street parking garages for a 1-year term at a cost of $67,398.12, which is a 3% increase from last year. The proposed 1-year service agreement is effective January 1, 2012 to December 31, 2012. Funding is provided by accounts for the various facilities. For Action (A3.4) Approval of Renewal of Elevator Service Aqreement with ThvssenKrupp Elevator Corp. for the Sherman Plaza Self Park Staff recommends a one-year renewal of the service and maintenance agreement with ThyssenKrupp Elevator Corporation (355 Eisenhower Lane South, Lombard, IL) for the elevators at the Sherman Plaza parking garage at a cost of $36,844.80, which is a 4% increase from last year's fee. The proposed 1- year service agreement is effective January 1, 2012 to December 31, 2012. Funding is provided by the 2012 Parking Fund Account #7036.62425 For Action (A3.5) Approval of Renewal of Annual Azteca Citvworks Maintenance and Support Aqreement Staff recommends approval to renew the annual sole source maintenance and support agreement for the term February 21, 2012 through February 21, 2013 with Azteca Systems Inc. (11075 South State Street, Sandy, UT) for Cityworks work order and service request management software in the amount of $22,405. Funding is provided by specified accounts in Utilities Department, 311 and Information Technology Divisions. For Action 1/18/2012 5:54 PM 3 City Council Agenda January 23, 2012 Page 4 of 7 (A3.6) Approval of Renewal of Annual Accela (PAL) Maintenance and Support Agreement Staff recommends approval to renew the annual sole source maintenance and support agreement for the term March 15, 2012 through March 14, 2013 with Accela Inc. (2633 Camino Ramon, San Ramon, CA) for the City's Accela automation software system (PAL), in the amount of $130,951.34. Funding is provided by the Computer Licensing and Support operating account in the Information Technology Division, Account 1932.62340 with a 2012 budget of $131,000. For Action (A3.7) Approval of Renewal of Annual Oracle (EnterpriseOne) Maintenance and Support Aqreement Staff recommends approval to renew the annual sole source maintenance and support agreement for the term March 1, 2012 through February 28, 2013 with the Oracle Corporation (20 Davis Drive, Belmont, CA) for the City's J.D. Edwards EnterpriseOne software in the amount of $145,024.00. Funding is provided by the Computer Licensing and Support operating account in the Information Technology Division, Account 1932.62340 with a 2012 budget of $145,000. For Action (A3.8) Approval of Single Source Street Sweeper Repairs Staff recommends pre -approval of repair expenses associated with a bi-annual inspection, overhaul, and required maintenance of Street Sweeper #661 in an amount not to exceed $30,000 from Standard Equipment Company (2033 W. Walnut Street, Chicago, IL). Standard is the authorized service provider for Elgin Pelican products. Funding will be provided from the FY 2012 Budget, Fleet Services "Material to Maintain Autos" Account 7710.65060. For Action (A3.9) Approval of Contract Award for 2012 Fuel Purchases Staff recommends approval for the first seven (7) months of FY 2012 fuel purchases in the amount of $555,000 from World Fuel Services Incorporated, (3340 South Harlem Avenue, Riverside, IL). Funding will be provided from the Fleet Services Major Maintenance Budget for Automotive Equipment Account 7710.65035. For Action (A3.10)Approval of Publication Aqreement with Municode for "The Evanston Citv Code. 2012" Staff recommends that the City Council authorize the City Manager to negotiate and execute an Agreement with Municode (PO Box 2235, Tallahassee, FL 32316), in the amount of $30,560, plus tax & shipping, for the publication of the 2012 City Code. Funding will be provided by General Legal Services, Account 1705.62130. For Action 1/18/2012 5:54 PM 4 City Council Agenda January 23, 2012 Page 5 of 7 (A4) Resolution 2-R-12 Regardinq a Letter of Understanding between the Citv of Evanston and the Citv Lit Theater, 727-729 Howard Street Staff recommends that the City Council adopt Resolution 2-R-12, authorizing the City Manager to negotiate and execute a Letter of Understanding between the City of Evanston and City Lit Theater for the consideration of a lease -to -own agreement at City -owned property at 727-729 Howard Street. For Action (A5) Ordinance 1-0-12 Amending the Citv Code to Establish a Three-Wav Stop at Church Street and Judson Avenue Staff recommends the adoption of proposed ordinance 1-0-12 by which the City Council would amend Section 10-11-5 (C), Schedule V (C) of the City Code to establish a Three -Way Stop at Church Street and Judson Avenue. For Introduction (A6) Ordinance 113-0-11, Amendinq Portions of Title 10, Chapter 11, "Traffic Schedules," Relatinq to Speed Limits on Oakton Street The 9th ward Alderman has requested the proposed ordinance 113-0-11 by which the City Council would amend Section 10-11-2, Schedule 2 to establish a 20 mph speed limit on Oakton Street between Dodge Avenue and Ridge Avenue. This Ordinance was held in Committee on December 12, 2011, and introduced at the City Council meeting on January 9, 2012. For Action (A7) Ordinance 3-0-12, Amendinq Section 7-2-6 of the Citv Code to Enact Requlations for Movinq Vehicles and Storaqe Containers on Public Ways Staff recommends adoption of proposed Ordinance 3-0-12 by which the City Council would amend section 7-2-6, "Occupation of Public Ways for Business Purposes" to "Occupation of Public Ways for Special Purposes," and which establishes the process to reserve parking space in the right of way to load and unload moving vans and containers. This ordinance was introduced at the January 9, 2012 City Council meeting. For Action (A8) Ordinance 4-0-12, Amendinq Portions of Title 10-12-2 to "Violation of the Illinois Vehicle Code" Relatinq to Seat Belt Use Staff recommends adoption of Ordinance 4-0-12 amending Evanston City Code Title 10-12-2 making it a municipal violation for drivers and passengers to not use safety belts by making it unlawful for any person to violate 625 ILCS 5/12-603.1 of the Illinois Vehicle Code. This ordinance was introduced at the January 9, 2012 City Council meeting. For Action 1/18/2012 5:54 PM 5 City Council Agenda January 23, 2012 Page 6 of 7 (A9) Ordinance 8-0-12, Adopting "The Evanston Citv Code, 2012" Staff recommends passage of Ordinance 8-0-12 adopting The Evanston City Code, 2012. This ordinance was introduced at the January 9, 2012 City Council meeting. Exhibit A includes the 2011 provisionally approved amendments and revisions to the Evanston City Code, which can be found at: http://www. citvofevanston. orp/government/city-code/ For Action (A10) Ordinance 9-0-12, Amendinq Liquor License Classes H, N & 0, Clarifvinq the Prohibition on Sellinq Single Containers of Beer Less than 40 Ounces in Volume Local Liquor Commissioner recommends City Council adoption of Ordinance 9-0- 12, which prohibits licensees from bundling, taping, packaging together, or otherwise manipulating single containers of beer of less than 40 ounces for resale as a set. This ordinance was introduced with suggested amendments at the January 9, 2012 City Council meeting. For Action (A11) Ordinance 10-0-12, Amendinq Class S Liquor License Local Liquor Commissioner recommends City Council adoption of Ordinance 10- 0-12, which permits the sale of wine, beer, and alcoholic liquor in the package store area of a combination restaurant/package store licensee. This ordinance was introduced at the January 9, 2012 City Council meeting. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 6-0-12, Granting a Special Use for a Child Davcare Center at 1629 Orrinqton Avenue Staff recommends approval of Ordinance 6-0-12 as proposed to be amended, granting a special use permit for the operation of a Child Daycare Center at 1629 Orrington Avenue. The proposed amended Ordinance 6-0-12 reflects P&D Committee direction to address two aspects of the application for special use by Bright Horizons Childcare Centers LLC. This ordinance was introduced at the January 9, 2012 City Council meeting, and will be considered again at the Planning & Development Committee meeting January 23, 2012. For Action HUMAN SERVICES COMMITTEE (11-111) Ordinance 81-0-11, Amendinq Title 9, Chapter 4, "Dogs, Cats, Animals and Fowl" to add a new Section, "Responsible Pet Ownership" The Human Services Committee recommends adoption of Ordinance 81-0-11, as amended, which includes a new section, "Responsible Pet Ownership" to address residents who repeatedly violate City ordinances regulating domestic animals. This ordinance was introduced at the January 9, 2012 City Council meeting. For Action 1/18/2012 5:54 PM 6 City Council Agenda January 23, 2012 Page 7 of 7 APPOINTMENTS (APP1)For Appointment to: Environment Board Landlord Licensing Committee Landlord Licensing Committee Landlord Licensing Committee Landlord Licensing Committee Landlord Licensing Committee Landlord Licensing Committee Landlord Licensing Committee Landlord Licensing Committee Landlord Licensing Committee (APP2)Reappointment to: Jacob Croegaert Paul Arntson Albert Bowen Richard Buchanan Dana Carroll Jane Evans Barbara Janes Steven Monacelli Patricia Phillips Lisa Pildes Civil Service Commission Housing & Community Development Act Committee Preservation Commission Library Board Preservation Commission John Paul Schmidt Michele Lacy Anne McGuire Diane Allen Kris Hartzell MEETINGS SCHEDULED THROUGH JANUARY 2012 Upcoming Aldermanic Committee Meetings: Tuesday, January 24 7 pm Human Relations Commission Wednesday, January 25 6 pm Transportation/Parking Committee Wednesday, January 25 7:30 pm Economic Development Committee Thursday, January 26 5:30 pm Emergency Telephone System Board Monday, January 30 7 pm Informational Meeting Re: Ballot Initiatives Information is available about Evanston City Council meetings at: www.citvofevanston.ora/citvcouncil. Questions can be directed to the City Manager's Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager's Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 1/18/2012 5:54 PM 7 For City Council meeting of January 23, 2012 Item SP1 Special Order of Business: 2010 Census Data and Ward Populations For Action `1� Memorandum UV c�ry or anston- To: Honorable Mayor and Members of the City Council From: Steve Griffin, Director of Community & Economic Development Subject: Presentation of 2010 Census Data and Ward Populations Date: January 18, 2012 Recommended Action: At the January 23, 2012 City Council meeting a presentation will be made providing updated census populations for each ward and the timeframes necessary should the City Council wish to pursue redistricting. Staff requests that members of the City Council consider the data presented and provide direction. Page 1 of 1 8 MINUTES CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, January 9, 2012 Roll Call: Alderman Burrus Alderman Wilson Alderman Fiske Alderman Holmes Alderman Braithwaite Alderman Tendam Alderman Wynne Alderman Grover Absent: Alderman Rainey Presiding: Mayor Elizabeth B. Tisdahl The regular meeting of the City Council was declared open by the Mayor at 8:10 p.m. Mayor Public Announcements and Proclamations Mayor Tisdahl declared January 9, 2012 as NorthShore University Health System Day in the City of Evanston in recognition and thanks for their Donation to Evanston Farmers' Market for LINK Card Program and healthy foods for the Evanston link card holders. Mr. Mark Schroder and others who were present came forward to receive the framed Proclamation. City Manager Public Announcements Mr. Bobkiewicz asked Mr. Jim Maiworm, Superintendent of Streets and Sanitation to report on the trash collection for the Martin Luther King Day of Observance. He stated there would not be any trash collection on Monday, January 16, 2012 and that trash will be collected one day latter, and now through January 23, 2012 crews will be picking up holiday trees. Mr. Bobkiewicz also announced the King Celebrations which will be held at Fleetwood- Jourdain Center this Saturday, January 14, 2012 at noon with music and dance speakers, including Alderman Holmes, Pastor Cherry and former Mayor Lorraine H. Morton. Communications: City Clerk Mr. Greene stated he had two announcements to make the first was the letter from Cook County Clerk, David Orr which stated the completion of the redistricting of the boundaries in Evanston. The following changes were announced: • Ward Lost Precincts 1 2 NJ January 9, 2012 2 1 3 2 4 3 5 1 6 2 7 1 8 2 9 0 He also stated he has no vote where it concerns matters of the Council and has to abide by the necessary needs of the Council. Phone callers were asking how to get the referendum from the March 20th ballot. He presented two ways: (1) Vote Yes or NO, or (2) Submit a letter asking for the referendum to be stricken from the ballot to be sent to Cook County Clerk's Office, as revealed by Ms. Colleen Gleason of the Clerk's Office. Citizen Comment Junad Rizki, addressed the City's intent to increase the debt limit. He stated the over spending is a misrepresentation of the City's practices. He alluded that the budgetary problems that have been stated to be solved is not true and it is just a shell game all around. Kevin O'Connor, 1227 '/2 Isabella spoke of his concerns for item A4 and the raising of the City's tax -supported general obligation debt limit. The EAV ratio is irrelevant because it is a relative number and has no paper value. He declared that the City of Evanston is beyond bankrupt because of these financial numbers and suggest the City to file for bankruptcy very soon. Jeff Hill, World Market Maple Street spoke of his concerns for item A10. He stated they do not refrigerate any of their alcoholic beverages and are very conscientious of sales for immediate consumption and the building of your own six-pack. Mary Baker, 139 Ridge Ave. spoke of her concerns for the dissolution of the Township. She stated her follow-up efforts on the Resolution and said she never knew anything about the issue. She stated the procedure was not done in the proper form and if you don't isn't that breaking the law. Betty Ester, 2031 Church Street stated there were no community meetings concerning the Township. She stated there is no training or expertise for anyone attempting to perform the duties of the Township officials and why should we vote yes to get rid of them, when they have always have a balanced budget. Bennice Wilson, Township Assessor stated her concern of the memo submitted to the Council that neither she nor Patricia Vance received concerning the discussions of the Township and the addition to the agenda tonight. She wanted to be included with all discussions as well as including Ms. Vance so they can present their input as to what they provide for the residents. Non -Agenda items: Padma Rao, 2246 Sherman stated her concerns for the vote to kill over a two dozen trees and the proposed alley for the Kendall project. She also referred to the muting of her microphone statements of the previous meeting of the Council. She asked that the Council protect the trees at Kendall and if not she will see them next time. 2 10 January 9, 2012 B.K. Rao, 2246 Sherman stated her concerns of the Kendall property proposal and the lack of the Council to act properly on her and her daughter's concerns, as well as the attacks on her daughter from some members of the Council. She suggested since this is a new year the Council should think clearly and act correctly, and there will be a reckoning at the poles. Priscilla Giles, 1829 Ashland Ave. announced the death of one of the active persons to get the turn -about restored at Fleetwood-Jourdain is now one voice less, and the removal of the turn -about makes it difficult for those with canes, wheelchairs, and disabilities to get into the building. She stated it appears that Evanston has forgotten the poor, elderly, disabled and the low-income and the dissolution of the Township will add to the unemployment in Evanston. Special Orders of Business: Salt Dome Discussion & Outreach for March 20, 2012 Ballot Initiatives was introduced by the City Manager, Mr. Bobkiewicz as he stated that staff is suggesting two community meetings to discuss strategies concerning the dissolution of the Township to educate the community: the proposed meeting dates are: • January 30th Lorraine H. Morton Civic Center (7:00 p.m.) • February 23rd at Robert Crown Community Center from 7:00-8:00 p.m. • March 8th at Fleetwood-Jourdain same time (7:00-8:00 p.m.) Items not approved on the Consent Aqenda: (A4)Resolution 1-R-12, Amendinq the Citv of Evanston Budqet Policv Staff recommends approval of Resolution 1-R-12 amending the City's Budget Policy. The proposed resolution would increase the City's tax -supported general obligation (GO) debt limit from $90,000,000 to $120,000,000. The tax -supported debt to Equalized Assessed Value (EAV) ratio in 2004-05 was 5.21 %, compared to the proposed new debt limit ratio of 3.63% using the 2010-11 EAV. For Action (A5)Ordinance 113-0-11, Amendinq Portions of Title 10, Chapter 11, "Traffic Schedules," Relatinq to Speed Limits on Oakton Street The 9th ward Alderman has requested the proposed ordinance 113-0-11 by which the City Council would amend Section 10-11-2, Schedule 2 to establish a 20 mph speed limit on Oakton Street between Dodge Avenue and Ridge Avenue. This Ordinance was held in Committee on December 12, 2011. For Introduction (A10)Ordinance 9-0-12, Amendinq Liquor License Classes H, N & 0, Clarifvinq the Prohibition on Sellinq Sinqle Containers of Beer Less than 40 Ounces in Volume Local Liquor Commissioner recommends City Council adoption of Ordinance 9-0-12, which prohibits licensees from bundling, taping, packaging together, or otherwise manipulating single containers of beer for resale as a set. For Introduction CONSENT AGENDA (M1) Approval of Revised Minutes of the Regular City Council Meeting of November 3 11 January 9, 2012 28, 2011 (M2) Approval of Minutes of the Regular City Council Meeting of December 12, 2011 ADMINISTRATION & PUBLIC WORKS COMMITTEE (Al)City of Evanston Payroll through 12/04/11 $2,488,703.24 City of Evanston Payroll through 12/18/11 $2,483,492.13 (A2)City of Evanston Bills FY2011 through 1/10/12 $6,779,309.55 City of Evanston Bills FY2012 through 1/10/12 $ 42,948.59 Credit Card Activity — Period End November 30, 2011 $ 88,663.55 (A3.1)Approval of Renewal of Building Automation Service Aqreement with Schneider Electric for 2012 Staff recommends approval of the service agreement with Schneider Electric, formerly ITG Solutions, (17475 Palmer Blvd, Homewood, IL) in the amount of $23,184 for FY 2012 to cover hardware, software and service visits at eight City facilities. Funding provided by the Facilities Management account 3806.62225. For Action (A3.2)Approval of Amendment 3 to the Agreement with Twin Eagle Resources Management, LLC for the Purchase of Natural Gas for 16 City Owned Buildinqs Staff recommends that the City Council authorize the City Manager to negotiate and execute Amendment 3 to the Agreement with Twin Eagle Resource Management, LLC (5120 Woodway, Suite 10010, Houston, TX) for the purchase of natural gas for 16 City owned buildings. The amended term of the agreement shall be effective September 1, 2013 through August 31, 2014. For Action (A6)Ordinance 2-0-12. Authorizinq the Sale of Evanston Police Department K9 Program Doq Recommend adoption of Ordinance 2-0-12 to authorize the sale of a K-9 Program dog with the Evanston Police Department to Officer Schienbein. Chief Eddington recommends that the ordinance be introduced and adopted on January 9, 2011 due to the nature of the transaction. Suspension of Rules is requested for Introduction and Action on January 9, 2012. For Introduction and Action (A7)Ordinance 3-0-12, Amendinq Section 7-2-6 of the Citv Code to Enact Requlations for Movinq Vehicles and Storaqe Containers on Public Ways Staff recommends adoption of proposed Ordinance 3-0-12 by which the City Council would amend section 7-2-6, "Occupation of Public Ways for Business Purposes" to "Occupation of Public Ways for Special Purposes," and which establishes the process to reserve parking space in the right of way to load and unload moving vans and containers. For Introduction 4 12 January 9, 2012 (A8)Ordinance 4-0-12, Amendinq Portions of Title 10-12-2 to "Violation of the Illinois Vehicle Code" Relatinq to Seat Belt Use Staff recommends adoption of Ordinance 4-0-12 amending Evanston City Code Title 10-12-2 making it a municipal violation for drivers and passengers to not use safety belts by making it unlawful for any person to violate 625 ILCS 5/12-603.1 of the Illinois Vehicle Code. For Introduction (A9)Ordinance 8-0-12, Adoptinq "The Evanston Citv Code, 2012" Staff recommends passage of Ordinance 8-0-12 adopting The Evanston City Code, 2012. Exhibit A includes the 2011 provisionally approved amendments and revisions to the Evanston City Code, which can be found at: http://www. citvofevanston. orcilciovernment/city-code/ For Introduction (Al1)Ordinance 10-0-12, Amendinq Class S Liquor License Local Liquor Commissioner recommends City Council adoption of Ordinance 10-0-12, which permits the sale of wine, beer, and alcoholic liquor in the package store area of a combination restaurant/package store licensee. For Introduction (Al2.1)Approval to Reimburse the Department of Housing and Urban Development (HUD) for Fair Market Value of Propertv Located at 1817 Church Street Staff recommends that the City Council authorize the City Manager to reimburse HUD $220,000 from the West Evanston TIF for the Community Development Block Grant (CDBG) investment in 1817 Church Street per HUD regulations. This agenda item was held in Committee on December 12, 2011. For Action (Al2.2)Resolution 64-R-11, Authorizing the Citv Manager to Execute a TIF Construction Loan Aqreement for the Renovation of 1817 Church Street Staff requests adoption of Resolution 64-R-11, which authorizes the City Manager to lend $200,000 from the West Evanston Tax Increment Finance District fund to the Evanston North Shore Contractors Cooperative, LLC. for the renovation of the 1817 Church Street property. This Resolution was held in Committee on December 12, 2011. For Action (Al2.3)0rdinance 106-0-11, Authorizing the Citv Manager to Negotiate the Sale of 1817 Church Street Staff requests adoption of Ordinance 106-0-11, which authorizes the City Manager to negotiate the sale of City -owned real property located at 1817 Church Street in Evanston, Illinois. This ordinance was introduced at the November 28, 2011 City Council meeting and held at the December 12, 2011 City Council meeting. This ordinance requires a 213 majority for approval. For Action 5 13 January 9, 2012 (Al2.4)0rdinance 107-0-11, Authorizinq the Citv Manager to Execute the Sale of 1817 Church Street Staff requests adoption of Ordinance 107-0-11, which authorizes the City Manager to execute a real estate contract for the sale of City -owned real property located at 1817 Church Street in Evanston, Illinois to Evanston North Shore Contractors Cooperative, LLC. This ordinance was introduced at the November 28, 2011 City Council meeting and held at the December 12, 2011 City Council meeting. This ordinance requires a 213 majority for approval. For Action (All3)Ordinance 104-0-11, Authorizina the Sale of Surplus Fleet Vehicles Staff recommends City Council adoption of Ordinance 104-0-11 authorizing the City Manager to sell various vehicles and equipment owned by the City through public auction. This Ordinance was introduced at the City Council meeting on December 12, 2011. For Action (A14)0rdinance 114-0-11, Amendinq Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 12: Schedule XII; Parkinq Meter Zones Staff recommends approval of Ordinance 114-0-11 amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 12: Schedule XI I; Parking Meter Zones. These changes will impact all meter zones including 20 minute, 30 minute, 2 hour, 3 hour, 4 hour, 12 hour and 15 hour zones. It is recommended that the amendment take effect on February 1, 2012. This Ordinance was introduced at the City Council meeting on December 12, 2011. For Action (All5)Ordinance 115-0-11, Amendinq Title 10, Schedule XVII, of the Evanston Citv Code, "Parkinq Violation Penalties," Section 10-11-17, Increasinq the Penaltv for Various Fines Staff recommends approval of Ordinance 115-0-11 amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 17: Schedule XVI I; Parking Violation Fines. It is recommended that the changes in the initial fines take effect on April 1, 2012. This Ordinance was introduced at the City Council meeting on December 12, 2011. For Action (Al6)Ordinance 117-0-11, Amendinq Various Sections of Chapter 11 of Title 9 of the Evanston Citv Code Requlatinq False Alarm Svstems Staff recommends City Council approval of Ordinance 117-0-11 which would increase City of Evanston Police and Fire -related false alarm fees. This increase was included as a revenue enhancement item for the FY 2012 Budget and will take effect February 1, 2012. This Ordinance was introduced at the City Council meeting on December 12, 2011. For Action 6 14 January 9, 2012 PLANNING & DEVELOPMENT COMMITTEE (P1)Ordinance 6-0-12, Grantinq a Special Use for a Child Davcare Center at 1629 Orrington Avenue Zoning Board of Appeals and City staff recommend the adoption of Ordinance 6-0-12 granting a special use permit for the operation of a Child Daycare Center by Bright Horizons Family Solutions at 1629 Orrington Avenue. For Introduction (P2)Ordinance 7-0-12, Amendinq Ordinance 77-0-11 1100 Clark Street/1719 Ridge Avenue Planned Development Focus Development has requested an amendment to the Planned Development approved by Ordinance 77-0-11 to allow for an extension of completion time from October 1, 2013 to October 1, 2014. Suspension of Rules is requested for Introduction and Action on January 9, 2012. For Introduction and Action HUMAN SERVICES COMMITTEE (111)Aoproval of Township of Evanston December 2011 Bills Township Supervisor recommends approval of Township of Evanston expenditures for the month of December 2011 totaling $121,946.26. For Action (H2)Ordinance 81-0-11, Amendinq Title 9, Chapter 4, "Doas, Cats, Animals and Fowl" to add a new Section, "Responsible Pet Ownership" The Human Services Committee recommends adoption of Ordinance 81-0-11, as amended, which includes a new section, "Responsible Pet Ownership" to address residents who repeatedly violate City ordinances regulating domestic animals. For Introduction ECONOMIC DEVELOPMENT COMMITTEE (01)Approval of the Chicaao-Dempster Merchants Association's Application for the Evanston Great Merchants Grant Proqram Staff and the Economic Development Committee recommend City Council approval of a Great Merchant Grant in the amount of $9,000 to the Chicago -Dempster Merchants Association for Fiscal Year 2012 projects. For Action 15 January 9, 2012 (02)Approval of the Dr. Hill Business Association's Application for the Evanston Great Merchants Grant Proqram Staff and the Economic Development Committee recommend City Council approval of a Great Merchant Grant in the amount of $9,000 to the Dr. Hill Business Association for Fiscal Year 2012 projects. For Action (03)Approval of the Evanston West Villaqe Business Association's Application for the Evanston Great Merchants Grant Proqram Staff and the Economic Development Committee recommend City Council approval of a Great Merchant Grant in the amount of $9,000 to the Evanston West Village Business Association (EWVBA) for Fiscal Year 2012 projects. For Action (04)Approval of the Howard Street Businsess Association's Application for the Evanston Great Merchants Grant Proqram Staff and the Economic Development Committee recommend City Council approval of a Great Merchant Grant in the amount of $7,000 to the Howard Street Business Association (HSBA) for Fiscal Year 2012 projects. For Action (05)Approval of the Main Street Merchants Association's Application for the Evanston Great Merchants Grant Proqram Staff and the Economic Development Committee recommend City Council approval of a Great Merchant Grant in the amount of $7,300 to the Main Street Merchants Association (MSMA) for Fiscal Year 2012 projects. For Action APPOINTMENTS (APP1)For Reappointment to: Utilities Commission David Grumman Alderman Wynne motioned for approval of the Consent Agenda and it was seconded. A Roll Call vote was taken and the results were 8-0 and the Consent Agenda was approved. Items for discussion: (A4)Resolution 1-R-12, Amendinq the Citv of Evanston Budqet Policv Staff recommends approval of Resolution 1-R-12 amending the City's Budget Policy. The proposed resolution would increase the City's tax -supported general obligation (GO) debt limit from $90,000,000 to $120,000,000. The tax -supported debt to Equalized Assessed Value (EAV) ratio in 2004-05 was 5.21 %, compared to the proposed new debt limit ratio of 3.63% using the 2010-11 EAV. For Action Alderman Burrus motioned for approval and it was seconded by Alderman Wynne. A 8 16 January 9, 2012 Roll Call vote was taken with a 6-2 result and the motion passed. Aldermen Burrus and Wilson voted nay. (A5)Ordinance 113-0-11, Amending Portions of Title 10, Chapter 11, "Traffic Schedules," Relatinq to Speed Limits on Oakton Street The 9th ward Alderman has requested the proposed ordinance 113-0-11 by which the City Council would amend Section 10-11-2, Schedule 2 to establish a 20 mph speed limit on Oakton Street between Dodge Avenue and Ridge Avenue. This Ordinance was held in Committee on December 12, 2011. For Introduction Alderman Burrus stated this was for introduction. No vote was taken. (A6)Ordinance 2-0-12, Authorizinq the Sale of Evanston Police Department K9 Proqram Doq Recommend adoption of Ordinance 2-0-12 to authorize the sale of a K-9 Program dog with the Evanston Police Department to Officer Schienbein. Chief Eddington recommends that the ordinance be introduced and adopted on January 9, 2011 due to the nature of the transaction. Suspension of Rules is requested for Introduction and Action on January 9, 2012. For Introduction and Action Alderman Burrus motioned to have the rules suspended and it was seconded. A Roll Call vote was taken with a 8-0 approval. She then motioned for approval of the passage of the Ordinance with a second from Alderman Wynne. A Roll Call vote was taken with a 8-0 result and the motion passed. (A10)Ordinance 9-0-12, Amendinq Liquor License Classes H, N & 0, Clarifvinq the Prohibition on Sellinq Single Containers of Beer Less than 40 Ounces in Volume Local Liquor Commissioner recommends City Council adoption of Ordinance 9-0-12, which prohibits licensees from bundling, taping, packaging together, or otherwise manipulating single containers of beer for resale as a set. For Introduction Alderman Burrus motioned for the introduction only of the Ordinance. Call of the Wards: Ward 9: Alderman Burrus stated the next 9th ward meeting would be February 29th at 7 p.m. at the Levy Center. Ward 1: Alderman Fiske thanked the Police Chief for hosting the tour of the Police Station and the firing range. She also made a referral to the Human Services Committee to extend the hours for the Lake Front bathrooms. Ward 2: Alderman Braithwaite stated this Thursday would be a meeting at 6:30 with himself and Chief Eddington for the Penny Park Neighbors, and the next ward meeting will be February 9th at 7:00. 9 17 January 9, 2012 Ward 3: Alderman Wynne had no report. Ward 4: Alderman Wilson had no report. Ward 5: Alderman Holmes invited all who can attend two ribbon cutting ceremonies in the 5th ward on Friday, January 6th at noon. The two new businesses are the Ruby G's Soul Food Kitchen at 1823 Simpson (at noon) and then 1723 Simpson for the Grand opening and ribbon cutting for the Fresh Foods Market at 12:30. She also announced her 5th ward meeting on January 19th 7:00 at Fleetwood-Jourdain. Ward 6: Alderman Tendam had no report. Ward 7: Alderman Grover referred to the Human Services Committee to prepare an ordinance to ban all electronic device usage while driving to include all drivers in Evanston. Alderman Wilson motioned to convene into Executive Session to discuss Minutes, Litigation, and Real Estate. It was seconded and a Roll Call was taken and the result was 8-0. The meeting was adjourned to convene into the Aldermanic Library for the Closed Session on the Council at 9:42 p.m. Submitted by, Hon. Rodney Greene, City Clerk to 18 Page 1 of 4 City nC EVariston- ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, January 23, 2012 5:45 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN BURRUS, CHAIR II. APPROVAL OF MINUTES OF REGULAR MEETING OF January 9, 2012 III. ITEMS FOR CONSIDERATION (Al) City of Evanston Payroll through 01 /01 /12 $2,436,199.97 (A2) City of Evanston Bills FY2011 through 1/24/12 $2,283,860.79 City of Evanston Bills FY2012 through 1/25/12 $ 863,940.68 (A3.1) Approval of Contract Award to Manusos General Contractinq, Inc. for the Service Center Locker Room Renovation Proiect, Bid 12-57 Staff recommends approval of the base bid plus alternate 1 for the Service Center Locker Room Renovation Project to Manusos General Contracting, Inc. (91 Christopher Way, Fox Lake, IL) in the total amount of $311,630. Funding will be provided by FY 2012 CIP Carryover of $7,500 from Account 415229 and from FY 2012 CIP Account 415229 with a budgeted amount of $392,500. For Action (A3.2) Approval of Contract Award to G.A. Johnson & Son for the Service Center Parkinq Deck Repair Proiect, Bid 12-65 Staff recommends approval of the base bid plus alternates 1 and 3 for the Service Center Parking Deck Repair Project to G.A. Johnson & Son (828 Foster Street, Evanston, IL) in the total amount of $554,880. Funding will be provided by FY 2012 CIP Account 415224 with a budget allocation of $700,000. For Action Rev. 111812012 5: 51: 56 PM 19 Page 2 of 4 (A3.3) Approval of Renewal of Elevator Service Aqreement with OTIS Elevator Corp. for the Civic Center, Service Center, Maple Ave. and Church Street Self Parks Staff recommends renewal of the service and maintenance agreement with OTIS Elevator Corporation (949 Oak Creek Drive, Lombard, IL) for the elevators at the Service and Civic Centers, and Maple Avenue and Church Street parking garages for a 1-year term at a cost of $67,398.12, which is a 3% increase from last year. The proposed 1-year service agreement is effective January 1, 2012 to December 31, 2012. Funding is provided by accounts for the various facilities. For Action (A3.4) Approval of Renewal of Elevator Service Aqreement with ThvssenKrupp Elevator Corp. for the Sherman Plaza Self Park Staff recommends a one-year renewal of the service and maintenance agreement with ThyssenKrupp Elevator Corporation (355 Eisenhower Lane South, Lombard, IL) for the elevators at the Sherman Plaza parking garage at a cost of $36,844.80, which is a 4% increase from last year's fee. The proposed 1- year service agreement is effective January 1, 2012 to December 31, 2012. Funding is provided by the 2012 Parking Fund Account #7036.62425 For Action (A3.5) Approval of Renewal of Annual Azteca Citvworks Maintenance and Support Aqreement Staff recommends approval to renew the annual sole source maintenance and support agreement for the term February 21, 2012 through February 21, 2013 with Azteca Systems Inc. (11075 South State Street, Sandy, UT) for Cityworks work order and service request management software in the amount of $22,405. Funding is provided by specified accounts in Utilities Department, 311 and Information Technology Divisions. For Action (A3.6) Approval of Renewal of Annual Accela (PAL) Maintenance and Support Aqreement Staff recommends approval to renew the annual sole source maintenance and support agreement for the term March 15, 2012 through March 14, 2013 with Accela Inc. (2633 Camino Ramon, San Ramon, CA) for the City's Accela automation software system (PAL), in the amount of $130,951.34. Funding is provided by the Computer Licensing and Support operating account in the Information Technology Division, Account 1932.62340 with a 2012 budget of $131,000. For Action Rev. 111812012 5: 51: 56 PM 20 Page 3 of 4 (A3.7) Approval of Renewal of Annual Oracle (EnterpriseOne) Maintenance and Support Aqreement Staff recommends approval to renew the annual sole source maintenance and support agreement for the term March 1, 2012 through February 28, 2013 with the Oracle Corporation (20 Davis Drive, Belmont, CA) for the City's J.D. Edwards EnterpriseOne software in the amount of $145,024.00. Funding is provided by the Computer Licensing and Support operating account in the Information Technology Division, Account 1932.62340 with a 2012 budget of $145,000. For Action (A3.8) Approval of Sinqle Source Street Sweeper Repairs Staff recommends pre -approval of repair expenses associated with a bi-annual inspection, overhaul, and required maintenance of Street Sweeper #661 in an amount not to exceed $30,000 from Standard Equipment Company (2033 W. Walnut Street, Chicago, IL). Standard is the authorized service provider for Elgin Pelican products. Funding will be provided from the FY 2012 Budget, Fleet Services "Material to Maintain Autos" Account 7710.65060. For Action (A3.9) Approval of Contract Award for 2012 Fuel Purchases Staff recommends approval for the first seven (7) months of FY 2012 fuel purchases in the amount of $555,000 from World Fuel Services Incorporated, (3340 South Harlem Avenue, Riverside, IL). Funding will be provided from the Fleet Services Major Maintenance Budget for Automotive Equipment Account 7710.65035. For Action (A3.10)Approval of Publication Aqreement with Municode for "The Evanston Citv Code, 2012" Staff recommends that the City Council authorize the City Manager to negotiate and execute an Agreement with Municode (PO Box 2235, Tallahassee, FL 32316), in the amount of $30,560, plus tax & shipping, for the publication of the 2012 City Code. Funding will be provided by General Legal Services, Account 1705.62130. For Action (A4) Resolution 2-R-12 Regarding a Letter of Understandinq between the Citv of Evanston and the Citv Lit Theater, 727-729 Howard Street Staff recommends that the City Council adopt Resolution 2-R-12, authorizing the City Manager to negotiate and execute a Letter of Understanding between the City of Evanston and City Lit Theater for the consideration of a lease -to -own agreement at City -owned property at 727-729 Howard Street. For Action Rev. 111812012 5: 51: 56 PM 21 Page 4 of 4 (A5) Ordinance 1-0-12 Amendinq the Citv Code to Establish a Three-Wav Stop at Church Street and Judson Avenue Staff recommends the adoption of proposed ordinance 1-0-12 by which the City Council would amend Section 10-11-5 (C), Schedule V (C) of the City Code to establish a Three -Way Stop at Church Street and Judson Avenue. For Introduction IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT Rev. 111812012 5: 51: 56 PM 22 6 � bl MEETING MINUTES ciryof Administration & Public Works Evanston Monday, January 09, 2011 5:45 P.M. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston Council Chambers Members Present: Ald. Braithwaite, Ald. Burrus, Ald. Grover, Ald. Holmes Members Absent: Ald. Rainey Staff Present: Wally Bobkiewicz, Godwin Chen, Paul D'Agostino, Rajeev Dahal, Robert Dorneker, Chief Eddington, Grant Farrar, Sarah Flax, Doug Gaynor, Steve Griffin, Lonnie Jeschke, Chief Klaiber, Martin Lyons, Dennis Marino, Joseph McRae, Nancy Radzevich, Paul Schneider, Dave Stoneback, Suzette Robinson, Paul Zalmezak Others Present: Pat Bernard — 2115 Keeney Street Betty Ester — 2031 Church Street Evanston North Shore Contractors Cooperative (ENSCC) Jeff Hill — 651 Woods Creek — Cost Plus: World Market Cheryl Muno — 1729 Oakton Street Robert Muno — 1729 Oakton Street Diane Novak - Dewey Avenue Marion Sagan — 828 Oakton Street Melissa Thompson — 1805 Oakton Street Presiding Member: Colleen Burrus I. DECLARATION OF QUORUM With a quorum present, Chairman Burrus called the meeting to order at 5:50 P.M. II. APPROVAL OF MINUTES OF REGULAR MEETING of December 12, 2011. It was moved by Ald. Grover and seconded by Ald. Holmes that the minutes of the December 12, 2011 meeting be approved. A voice vote was taken and the minutes were unanimously approved. (Al) City of Evanston Payroll through City of Evanston Payroll through 12/04/11 $2,488,703.24 12/18/11 $2,483,492.13 23 Page 1 of 8 Administration and Public Works It was moved by Ald. Grover and seconded by Ald. Holmes that the payroll be approved. A voice vote was taken and the City of Evanston payroll through 12/04/11 and through 12/18/11 was unanimously approved. (A2) City of Evanston Bills FY2011 through 01/10/12 $6,779,309.55 City of Evanston Bills FY2012 through 01/10/12 $ 42,948.59 Credit Card Activity — Period End November 30, 2011 $ 88,663.55 It was moved by Ald. Grover and seconded by Ald. Holmes that the bills lists and credit card activity be approved. A voice vote was taken and the City of Evanston bills list for FY2011 through 01/10/12 and the bills list for FY2012 through 01/10/12 and the credit card activity through 11/30/11 were unanimously approved. (A3.1) Approval of Renewal of Building Automation Service Agreement with Schneider Electric for 2012 Staff recommends approval of the service agreement with Schneider Electric, formerly ITG Solutions, (17475 Palmer Blvd, Homewood, IL) in the amount of $23,184 for FY 2012 to cover hardware, software and service visits at eight City facilities. Funding provided by the Facilities Management account 3806.62225. It was moved by Ald. Grover and seconded by Ald. Holmes that A3.1 be approved. A voice vote was taken and A3.1 was unanimously approved. (A3.2) Approval of Amendment 3 to the Agreement with Twin Eagle Resources Management, LLC for the Purchase of Natural Gas for 16 City Owned Buildings Staff recommends that the City Council authorize the City Manager to negotiate and execute Amendment 3 to the Agreement with Twin Eagle Resource Management, LLC (5120 Woodway, Suite 10010, Houston, TX) for the purchase of natural gas for 16 City owned buildings. The amended term of the agreement shall be effective September 1, 2013 through August 31, 2014. It was moved by Ald. Holmes and seconded by Ald. Grover that A3.2 be approved. A voice vote was taken and A3.2 was unanimously approved. (A4) Resolution 1-R-12, Amending the Citv of Evanston Budget Policii Staff recommends approval of Resolution 1-R-12 amending the City's Budget Policy. The proposed resolution would increase the City's tax - supported general obligation (GO) debt limit from $90,000,000 to $120,000,000. The tax -supported debt to Equalized Assessed Value (EAV) ratio in 2004-05 was 5.21 %, compared to the proposed new debt limit ratio of 3.63% using the 2010-11 EAV. Ald. Grover acknowledged that the trend of the COE debt obligation is downward but also notes that here the city is expanding it. Ald. Burrus asked how the 120M figure was selected when the maximum need shown is only 110M. Martin Lyons (Assistant City Manager) referred to the chart on page 119, Property Tax Supported Debt Summary. The maximum sum by 2014 is just under 113M. The 120M figure is proposed to cover unforeseen and needed increases. This figure can be changed at a later time. Ald. Grover suggested that revisiting is as easy Page 2 of 8 24 Administration and Public Works tonight as it will be in the future. M. Lyons agreed that that is true stating that this item has been on the agenda for a few months and it needs to be approved so the City does not go outside the limit that is currently published. Ald. Burrus noted that the documents helped to understand the past twenty-five years but the totals have gone higher. The level is uncomfortably high. Consequently, she stated, I am not comfortable with a request that is ten million higher. I believe we are living beyond our means. I cannot vote for this. Ald. Holmes thought that other municipalities do not really compare with the City of Evanston so the charts are not as helpful as they are meant to be. Ald. Burrus referring to "best practices" for municipalities asked what is BP for debt ratio. The City could have transferred funds but instead, as usual, borrowed. Ald. Grover asked if there was a history of the City's ERA ration for the last ten years to which M. Lyons said that he could get those figures for her. He noted that they are in the CAFR. Recognizing the concerns, M. Lyons said that he needed to get this item moved forward, even at 110M it is a positive action. It will also give the City a better AAA rating. 110M may limit the 2012 improvement plan but I recommend some adjustment in recognition of the past few years. Ald. Burrus said that she appreciated his presentation. She understands that he does not make the decision but needs for items to keep moving. Ald. Grover motioned the item to be amended to read ".....increase the debt limit from $90,000,000 to $113,000,000...." Ald. Holmes seconded the motion. A voice vote was taken and A4 as amended was approved 2 to 1. Ald. Burrus voted no. (A5) Ordinance 113-0-11, Amending Portions of Title 10, Chapter 11, "Traffic Schedules," Relatinq to Speed Limits on Oakton Street The 9th ward Alderman has requested the proposed ordinance 113-0-11 by which the City Council would amend Section 10-11-2, Schedule 2 to establish a 20 mph speed limit on Oakton Street between Dodge Avenue and Ridge Avenue. This Ordinance was held in Committee on December 12, 2011. • Marion Sagan — 828 Oakton Street said that she has lived here for five years. When she drives at the speed limit on Oakton, she is harassed by other drivers that feel she is going to slow. Cracks on one wall of her property had been repaired and now several months later the cracks are back. She also stated that since she has moved in, the traffic has increased. She noted that you can feel vibrations in her floors. • Robert Muno — 1729 Oakton Street opened stating that he is in favor of A5. The residents have been told this is an engineering problem but many can attest to the fact that this, trucks, vibrations and potholes, has been going on for five years and some relief is needed. There has been property loss. There is a real fear for student safety. He said that he hoped the committee would consider this appeal. He knows that some neighbors feel that there has been some effort made by the City but he feels a fundamental disconnect exists about what the residents needs are. Page 3 of 8 25 Administration and Public Works • Pat Bernard — 2115 Keeney Street pointed out that when she drives down Oakton, she notices people cannot cross the street. She suggested a stop sign would be helpful. • Cheryl Muno — 1729 Oakton Street thanked Public Works for the installation of two radar speed signs. She has seen a lot of break lights since there installation. They are a help. However, they do not cover the whole street. She continued that it has been five years since residents started complaining about speeding trucks and vibrations and street deterioration. She suggested that narrowing Oakton and allowing parking only on one side might be a solution. She affirmed that the residents cannot wait another five years to get Oakton repaved. Speed is also a problem for those who do not have an alley to get to their garages. Drivers get impatient when you slow down to pull in to your driveway or do not want to stop so you can pull out. If there is no speed change then more stop signs need to be installed. More consideration needs to be given to the residents, not the motorists. • Diane Novak - Dewey Avenue said that she has sat on her porch and watched people try to cross at Dodge and Oakton. It is not easy she declared. The speed limit signs do not seem to be slowing down the cars to much. Bump outs actually help. She closed saying that she would appreciate traffic slowing down, as it will cut the noise level. • Melissa Thompson — 1805 Oakton Street said that though a new resident, she understands the issues. She is very dismayed that Oakton is a speedway. On Tuesdays and Thursdays from 11 pm to 1 am, what she asked are all the trucks carrying. She was concerned about the use of tax dollars and would suggest sooner than later is best. Ald. Burrus asked Suzette Robinson (Director Public Works) what the latest is on this situation. S. Robinson responded that answers to the questions posed at the last meeting went out in the Friday packet. She reiterated that one of the mitigation measures was the rehabilitation of Oakton for a total of 1.7M. This street is not programmed for 2012 but will be included in the coming five-year plan. All streets will be listed and the list presented to Council. Included will be streets that Public Works sees as priorities. Another area being addressed is bump -outs. The problem is that they collect trash the street sweeper cannot move correctly and snow accumulates. 35K has been requested from IDOT but a decision has not been made. A radar speed display was installed. If the speed is shown to be above the 20 MPH during school, an additional sign goes on saying "slow down." Ald. Burrus asked if these signs can be moved and if so could one be moved closed to Dodge. It is known she stated that traffic becomes immune if the signs are in place for to long. S. Robinson told her that signs are kept in place for one month and then moved. She then drew their attention to the speed date in her handout. There traffic volume is approximately 15,000 both in the morning and in the evening. The three-year accident average history was also included in the memo. As to the trucks that get an exemption from the ordinance, they have been talked to concerning speed. Staff is attempting to gain information on exactly where these trucks are coming from and where they are going. Ald. Burrus thought it strange that Evanston Lumber had priority over the residents in how their trucks were allowed through the City. Even with the new ordinance in place, I have not seen much change in truck traffic. Ald. Grover thought the data was interesting. She asked what conclusions S. Robinson and staff came Page 4 of 8 26 Administration and Public Works to. It seems that most cars drive at the speed limit and there are few accidents. Rajeev Dahal (Traffic Engineer) said that he has not broken down the accident data. More accidents occur at intersections. There does not seem to be a high incident rate for mid -block accidents. Ald. Holmes mentioned that Oakton and other main entries to the City should be permanently posted for 20MPH. Ald. Burrus responded that Oakton is a unique entry to the City. One side is almost completely a child use area. There are some house she noted, but it is mostly schools and parks. Ald. Grover mentioned that west Central is similar. It too is a truck route. Bike lanes were added to cause friction. Ald. Burrus stated that if the City can fix Central it can change Oakton. Traffic calming changes have not worked so I have to ask for the mph change. There is also the Viola problem that money is being thrown at. The residents in my ward are being affected. Ald. Grover pointed out that they are all our residents referring to all the Aldermen. Ald. Holmes stated that she had a problem with the 20mph plan but she recognizes all the work done by Public Works. Ald. Grover said that she would recommend more bump -outs. Wally Bobkiewicz (City Manager) said speaking for S. Robinson and Chief Eddington he is aware that the Aldermen are not happy with the progress to date. If the lower speed is voted in, good. If it is not, they will continue to work on this situation. We all are looking at everything that is suggested. Speed bumps, police presence, radar signs, all are being addressed. Ald. Burrus is correct, it has been a long time this problem had been looked at and we still need to find a good mix. Ald. Holmes asked if the committee needs to vote on moving up the resurfacing of Oakton to which Ald. Burrus said that soon the five-year plan will be presented for all resurfacing. It was moved by Ald. Grover and seconded by Ald. Braithwaite that A5 be approved. A voice vote was taken and a split vote was recorded, 2 for and 2 against. The item will go to full Council. (A6) Ordinance 2-0-12, Authorizina the Sale of Evanston Police Department K9 Proqram Doq Recommend adoption of Ordinance 2-0-12 to authorize the sale of a K-9 Program dog with the Evanston Police Department to Officer Schienbein. Chief Eddington recommends that the ordinance be introduced and adopted on January 9, 2011 due to the nature of the transaction. Suspension of Rules is requested for Introduction and Action on January 9, 2012. Chief Eddington (Police Department) mentioned that K9 Jack has served for nine years. He now has an infection in his hips and has no stamina. He must be retired. His handler wishes to acquire him as his pet and to care for him. It was moved by Ald. Grover and seconded by Ald. Holmes that A6 be approved. A voice vote was taken and A6 was unanimously approved. (A7) Ordinance 3-0-12, Amendinq Section 7-2-6 of the Citv Code to Enact Requlations for Movinq Vehicles and Storaqe Containers on Public Ways Staff recommends adoption of proposed Ordinance 3-0-12 by which the City Council would amend section 7-2-6, "Occupation of Public Ways for Business Purposes" to "Occupation of Public Ways for Special Purposes," and which establishes the process to reserve parking space in the right of way to load and unload moving vans and containers. Page 5 of 8 27 Administration and Public Works Ald. Grover noted that the proposed amendment does not mention a fee and asked if it is in the ordinance. Paul Schneider (City Engineer) stated that currently there is no fee. A fee was established in the past budget session. Ald. Grover asked if it should not be in the ordinance. W. Bobkiewicz said that as part of the budget, this ordinance is being amended and Ald. Grover again said that this ordinance does not mention a fee. W. Bobkiewicz replied that there will be second step in the process that will include the fee. It was moved by Ald. Holmes and seconded by Ald. Grover that A7 be approved. A voice vote was taken and A7 was unanimously approved. (A8) Ordinance 4-0-12, Amendinq Portions of Title 10-12-2 to "Violation of the Illinois Vehicle Code" Relatinq to Seat Belt Use Staff recommends adoption of Ordinance 4-0-12 amending Evanston City Code Title 10-12-2 making it a municipal violation for drivers and passengers to not use safety belts by making it unlawful for any person to violate 625 ILCS 5/12-603.1 of the Illinois Vehicle Code. It was moved by Ald. Holmes and seconded by Ald. Grover that A8 be approved. A voice vote was taken and A8 was unanimously approved. (A9) Ordinance 8-0-12. Adopting "The Evanston Citv Code, 2012" Staff recommends passage of Ordinance 8-0-12 adopting The Evanston City Code, 2012. Exhibit A includes the 2011 provisionally approved amendments and revisions to the Evanston City Code, which can be found at: http://www. citvofevanston. orp/po vemmenticity-code/ It was moved by Ald. Holmes and seconded by Ald. Grover that A9 be approved. A voice vote was taken and A9 was unanimously approved. (A10) Ordinance 9-0-12, Amendinq Liquor License Classes H, N & 0, Clarifvinq the Prohibition on Sellinq Single Containers of Beer Less than 40 Ounces in Volume Local Liquor Commissioner recommends City Council adoption of Ordinance 9-0-12, which prohibits licensees from bundling, taping, packaging together, or otherwise manipulating single containers of beer for resale as a set. Jeff Hill — Manager Cost Plus: World Market noted that his store offers their customers the ability to create their own six-pack of beer. There is no smaller assortment. It was moved by Ald. Grover and seconded by Ald. Braithwaite that A10 be approved. A voice vote was taken and Al was unanimously approved. (A11) Ordinance 10-0-12, Amendinq Class S Liquor License Local Liquor Commissioner recommends City Council adoption of Ordinance 10-0-12, which permits the sale of wine, beer, and alcoholic liquor in the package store area of a combination restaurant/package store licensee. It was moved by Ald. Holmes and seconded by Ald. Braithwaite that A11 be approved. A voice vote was taken and Al was unanimously approved. Page 6 of 8 28 Administration and Public Works (Al2.1)Approval to Reimburse the Department of Housina and Urban Development (HUD) for Fair Market Value of Propertv Located at 1817 Church Street Staff recommends that the City Council authorize the City Manager to reimburse HUD $220,000 from the West Evanston TIF for the Community Development Block Grant (CDBG) investment in 1817 Church Street per HUD regulations. This agenda item was held in Committee on December 12, 2011. Betty Ester — 2031 Church Street, speaking to both Al2.1 and Al2.2, noted that when the building was returned to the City, the Council promised that there would be a committee meeting (beyond the Fifth Ward) to discuss what would happen to the building. The City wants to use 220K of the taxpayers' money to the buyers to fix up the building. She said she is sorry that the community did not take part in this decision and she wondered where the City Manager got authorization to negotiate. How can items Al2.1 and Al2.2 be voted on without the sale being authorized. You cannot vote tonight since there is no contract and no negotiation were held Sarah Flax (Planner Community Development) declared that the Housing and Community Development Act Committee has wrestled with the question of what to do with this building. The committee met in the community, with museums and gave public tours of the building to get ideas of how to use the space. Tim Rozinski, a local realtor, said a museum function would entail too big of a restructuring of the building. Therefore, they were open to new possibilities. Nancy Radzevich ( Economic Development Division Manager) noted that this went to CDBG on April 26, on May 17, it came back and on June 21, they asked staff to work with Legal to see how to make it happen. The construction loan is to be paid back. HUD guidelines appraised the property at $200,000. Staff is looking at performance guidelines. Ald. Holmes noted Ms. Ester was promised a committee meeting but to be very clear, it was not her ward that did not hold the meeting. We have been trying to find groups to move in that would be acceptable to HUD. It is hard to do. Ald. Grover expressed that this property is a critical part of Evanston and needs to be put to use. HUD has a myriad of regulations. Thank you staff, she added, for doing all the work. Ald. Burrus agreed, there had been a lot of work by staff, the Council and the Evanston North Shore Contractors Cooperative (ENSCC). Ald. Holmes said she will be watching to see that it goes as planned and as hoped for. It was moved by Ald. Holmes and seconded by Ald. Braithwaite that Al2.1 be approved. A voice vote was taken and Al2.1 was unanimously approved. (Al2.2)Resolution 64-R-11. Authorizina the Citv Manaaer to Execute a TIF Construction Loan Aareement for the Renovation of 1817 Church Street Staff requests adoption of Resolution 64-R-11, which authorizes the City Manager to lend $200,000 from the West Evanston Tax Increment Finance District fund to the Evanston North Shore Contractors Cooperative, LLC. for the renovation of the 1817 Church Street property. This Resolution was held in Committee on December 12, 2011. It was moved by Ald. Grover and seconded by Ald. Braithwaite that Al2.2 be approved. A voice vote was taken and Al2.2 was unanimously approved. Page 7 of 8 29 Administration and Public Works IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT Ald. Grover motioned and Ald. Holmes seconded for adjourned. Chair Burrus adjourned the meeting at 7:10 p.m. Respectfully Submitted, Phillip Baugher Administrative Assistant, Administrative Services Page 8 of 8 30 Administration and Public Works For City Council meeting of January 23, 2012 Item A1/A2 Business of the City by Motion: City Payroll and Bills For Action city of Memorandum Evanston - To: Honorable Mayor and Members of the City Council Members of the Administration and Public Works Committee From: Marty Lyons, Assistant City Manager Richard Perry, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: January 19, 2012 Recommended Action: Staff recommends approval of the city of Evanston Payroll and Bills List. Summarv: Payroll — December 19, 2011 through January 1, 2012 $2,436,199.97 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List — January 24, 2012 FY: 2011 $2,283,860.79 General Fund Amount — Bills list $367,637.92 General Fund Amount — Supplemental list $ 0.00 General Fund Total: $367,637.92 FY:2012 $ 863,940.68 General Fund Amount — Bills list $ 58,098.61 General Fund Amount — Supplemental list $ 0.00 General Fund Total: $ 58,098.61 TOTAL BILLS LIST AMOUNT $3,147,801.47 Attachments: Bills Lists 31 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 01/24/12 00100 GENERAL ACCOUNT 100 GENERAL FUND ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION 100.22725 VERIZON WIRELESS (25505) WIRELESS SERVICE 100.13040 ILLINOIS PAPER COMPANY CIVIC CENTER PAPER ORDER 1300 CITY COUNCIL 1300.62285 AARYNN/ALLYSSA TRUCKING COURIER SERV. COUNCIL MAIL 1300.62285 AARYNN/ALLYSSA TRUCKING COURIER SERV. COUNCIL MAIL 1505 CITY MANAGER 1505.64540 AT & T MOBILITY WIRELESS SERV. CITY MANAGER 1510 PUBLIC INFORMATION 1510.62205 THE WBEZ ALLIANCE, INC. RADIO ADS NUTCRACKER 1525 MISC. BUSINESS OPERATIONS 1525.68205 WOODS DECORATING PAINTING OF BATHROOMS AND 1705 LEGAL ADMINISTRATION 1705.62345 CLERK OF THE CIRCUIT COURT APPEARANCE FEE 241 CALLAN 1705.62345 FEDERAL EXPRESS CORP. SHIPPING 1705.65010 WEST PUBLISHING CORP. INFORMATION CHARGES 1705.62130 PROPERTY INSIGHT SEARCH SERVICES DEC. 2011 1705.65095 OFFICE DEPOT OFFICE SUPPLIES 1705.65095 OFFICE DEPOT OFFICE SUPPLIES 1705.65095 OFFICE DEPOT OFFICE SUPPLIES 1705.65095 OFFICE DEPOT OFFICE SUPPLIES 1705.65095 OFFICE DEPOT OFFICE SUPPLIES 1705.65095 OFFICE DEPOT OFFICE SUPPLIES 1910 FINANCE DIVISION - REVENUE 1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 1910.64541 AZAVAR TECHNOLOGIES AUDIT OF COMED 1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 1925 FINANCE DIVISION - PURCHASING 1925.65095 OFFICE DEPOT BLANKET ORDER FY 2011 1925.65095 OFFICE DEPOT BLANKET ORDER FY 2011 1925.62360 NIGP MEMBERSHIP 1925.65095 OFFICE DEPOT BLANKET ORDER FY 2011 32 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 01/24/12 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 1929 HUMAN RESOURCE DIVISION 1929.65095 EDMARK VISUAL ID DATACARD RIBBON 99.61 1929.65125 SAM'S CLUB DIRECT ICE 6.36 1929.65125 SAM'S CLUB DIRECT FOOD 72.04 1929.65095 OFFICE DEPOT OFFICE SUPPLY 2011 BLANKET 32.97 1929.65095 OFFICE DEPOT OFFICE SUPPLY 2011 BLANKET 29.98 1929.65095 OFFICE DEPOT OFFICE SUPPLY 2011 BLANKET 9.37 1929.62512 THE SINGER GROUP Recruitment 4,660.66 1929.62274 TRANS UNION CORP BACKGROUND CHECK 61.92 1929.62160 CLS BACKGROUND INVESTIGATIONS DATABASE SEARCH 98.70 1929.62270 NORTH SHORE UNIVERSITY HEALTH OMEGA RANDOM CONSORTIUM 6,888.00 1929.62270 NORTH SHORE UNIVERSITY HEALTH PREPLACEMENT EXAMS OCT-DEC'11 9,181.00 1929.62270 NORTH SHORE UNIVERSITY HEALTH OMEGA RANDOM CONSORTIUM 63.00 1929.62270 NORTH SHORE UNIVERSITY HEALTH OMEGA RANDOM CONSORTIUM 6,825.00 28,028.61 1932 INFORMATION TECHNOLOGY DIVI. 1932.62340 SUNGARD PUBLIC SECTOR, INC. PROJECT MANAGEMENT 2,560.00 1932.62340 SUNGARD PUBLIC SECTOR, INC. FIELD ARREST REPORTING 32,500.00 1932.64505 CALL ONE COMMUNICATION CHARGES 8,326.38 1932.64540 VERIZON WIRELESS (25505) WIRELESS SERVICE 1,282.07 1932.62250 US Bank COPIER LEASE AGREEMENT 1,641.52 1932.65555 DELL COMPUTER CORP. DELL OPTIPLEX 990 PC 1,216.56 1932.62250 SMS SYSTEMS MAINTENANCE SERVIC COMPUTER HARDWARE MAINT. 1,157.00 1932.62250 SMS SYSTEMS MAINTENANCE SERVIC COMPUTER HARDWARE MAINT.-11/11 1,157.00 1932.64505 AT & T 8100 COMMUNICATIONS CHARGES 43.55 1932.65095 OUTSOURCE TECHNOLOGIES, LLC PRINTER SERVICE 180.00 1932.65095 OUTSOURCE TECHNOLOGIES, LLC PRINTER SERVICES 195.00 1932.64505 CALL ONE COMMUNICATION CHARGES-NOV 2011 8,484.19 1932.65615 IRON MOUNTAIN OSDP MAINT. AGREEMENT 536.48 1932.65615 ILLINOIS DEPARTMENT OF CENTRAL COMMUNICATIONS CHARGES 1,925.00 1932.62340 CURRENT TECHNOLOGIES CORPORATI PRODUCT MAINT. AGREEMENT 90.42 1932.65615 COMCAST CABLE CABLE CHARGES 59.79 1932.65615 COMCAST CABLE CABLE CHARGES 71.65 1932.64505 AT & T COMMUNICATIONS CHARGES 17.04 61,443.65 1941 PARKING ENFORCEMENT & TICKETS 1941.64540 NEXTEL WIRELESS SERVICE DEC. 2011 701.90 1941.62451 NORTH SHORE TOWING 90 BOOTS NOV/DEC 2011 6,750.00 7,451.90 2101 COMMUNITY DEVELOPMENT ADMIN 2101.64540 NEXTEL WIRELESS SERVICE DEC. 2011 50.95 50.95 2105 PLANNING & ZONING 2105.65095 OFFICE DEPOT ADDTL FY 2011 361.12 2105.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 113.72 2105.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 40.82 2105.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 40.82 2105.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 11.66 33 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 01/24/12 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2105.62210 MUMM PRINT SHOP 1 BOX BUSINESS CARDS MELISSA 19.00 587.14 2115 HOUSING CODE COMPLIANCE 2115.62210 MUMM PRINT SHOP 1 BOX BUSINESS CARDS SCOTT 19.00 2115.62190 GARRISON, LARRY DEBRIS REMOVALS 950.00 2115.65085 HSI FIRE & SAFETY GROUP SMOKE DETECTOR TESTING 208.08 2115.65085 INVENTORY TRADING COMPANY INC THREE SEASON COATS-7 120.42 2115.64540 NEXTEL WIRELESS SERVICE DEC. 2011 347.95 2115.62190 TECHNOLOGY AGAINST GRAFFITI GRAFFITI REMOVALS 646.00 2,291.45 2120 HOUSING REHABILITATION 2120.64540 NEXTEL WIRELESS SERVICE DEC. 2011 104.25 2120.65085 INVENTORY TRADING COMPANY INC THREE SEASON COATS-7 80.29 184.54 2121 EECBGRANT-RESI.WEATHER.PROGRAM 2121.55253 TEAM INSTALLERS, INC. WEATHER 011-11 131-133 CALLAN 9,568.68 2121.55253 PHOENIX CONSTRUCTION COMPANY O CASE SF1 014-11 330 ASBURY 1,000.00 10,568.68 2126 BUILDING INSPECTION SERVICES 2126.65095 OFFICE DEPOT BLANKET PO FY 2011 11.69 2126.65095 OFFICE DEPOT BLANKET PO FY 2011 20.01 2126.65095 OFFICE DEPOT BLANKET PO FY 2011 13.17 2126.65095 OFFICE DEPOT BLANKET PO FY 2011 13.53 2126.65095 OFFICE DEPOT BLANKET PO FY 2011 22.77 2126.65095 OFFICE DEPOT BLANKET PO FY 2011 27.72 2126.62425 CHICAGO TITLE INSURANCE TAX/OWNERSHIP SEARCHES 140.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 4,736.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 200.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 100.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 160.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 160.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00 2126.65095 OFFICE DEPOT BLANKET PO FY 2011 65.39 2126.65095 OFFICE DEPOT BLANKET PO FY 2011 43.36 2126.52110 IMAGES BY KAMINSKI AND MOON REFUND DUPL. ROOF PERMIT 45.00 2126.52080 IMAGES BY KAMINSKI AND MOON REFUND DUPL. ROOF PERMIT 160.00 2126.52120 WILLIAMS, WAYNE REFUND HVAC PERMIT 145.00 2126.62210 ALLEGRA PRINT & IMAGING ENVELOPES 400.00 2126.65095 OFFICE DEPOT CREDIT -CALENDAR 18.84- 2126.64540 NEXTEL WIRELESS SERVICE DEC. 2011 110.26 2126.65085 INVENTORY TRADING COMPANY INC THREE SEASON COATS-7 80.29 2126.52090 DRF TOTAL PROPERTY SOLUTIONS REFUND PLMB. PERMIT 70.00 2126.53666 IMAGES BY KAMINSKI AND MOON REFUND DUPL. ROOF PERMIT 25.00 2126.65095 OFFICE DEPOT BLANKET PO FY 2011 12.55 6,902.90 2205 POLICE ADMINISTRATION 2205.64005 COMED MONTHLY CHARGES 115.69 M R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 01/24/12 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION 2205.65040 LAPORT INC JANITORIAL SUPPLIES 2205.65040 LEMOI HARDWARE PLUG-IN OIL REFILLS 2205.64005 COMED MONTHLY CHARGES 2205.65040 LEMOI HARDWARE JANITORIAL SUPPLIES 2205.65085 NATIONAL AWARD SERVICES INC PLATE 2205.65085 PROVANTAGE CORPORATION ANTENNA 2205.65125 EVANSTON FUNERAL & CREMATION REMOVALS -DEC. 2011 2205.64015 NICOR 0632 MONTHLY CHARGES 2205.64015 NICOR 0632 MONTHLY CHARGES 2205.62375 NORTHERN ILLINOIS POLICE ALARM LANGUAGE LINE NOV. 2011 2210 PATROL OPERATIONS 2210.65020 O'HERRON CO INC. OF TASER X26 #26014 BLACK 2210.65020 O'HERRON CO INC. OF TASER 21 FT SILVER 2210.65020 O'HERRON CO INC. OF TASER CAM WITH AUDIO #26750 2215 CRIMINAL INVESTIGATION 2215.65020 J. G. UNIFORMS, INC TACTICAL VEST 2225 SOCIAL SERVICES BUREAU 2225.65125 DELL COMPUTER CORP. DELL OPTIPLEX 580 PC 2240 POLICE RECORDS 2240.65095 OFFICE DEPOT FY 2011 OFFICE SUPPLIES 2240.65095 OFFICE DEPOT FY 2011 OFFICE SUPPLIES 2240.65095 OFFICE DEPOT FY 2011 OFFICE SUPPLIES 2240.65095 OFFICE DEPOT FY 2011 OFFICE SUPPLIES 2245 COMMUNICATIONS 2245.64540 AT & T MOBILITY WIRELESS SERVICE - P.S.T. 2245.64540 NEXTEL WIRELESS SERVICE DEC. 2011 2250 SERVICE DESK 2250.65125 COLLEY ELEVATOR CO. ELEVATOR REPAIR 2250.62425 COLLEY ELEVATOR CO. ELEVATOR TESTS/INSPECTIONS 2251 311 CENTER 2251.64505 WEBQA, INC. WEB SERVICE SUBSCRIPTION 2255 OFFICE -PROFESSIONAL STANDARDS 2255.61055 NET TRANSCRIPTS, INC. TRANSCRIPTS 2255.61055 NET TRANSCRIPTS, INC. TRANSCRIPTS 2255.61055 NET TRANSCRIPTS, INC. TRANSCRIPTS 2260 OFFICE OF ADMINISTRATION 2260.65015 KIESLER POLICE SUPPLY. INC. AMMUNITION 35 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 01/24/12 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION 2260.62295 EVANSTON ATHLETIC CLUB FITNESS 2260.65015 KIESLER POLICE SUPPLY, INC. AMMUNITION 2270 TRAFFIC BUREAU 2270.65085 ILMO PRODUCTS COMPANY 2280 ANIMAL CONTROL 2280.65025 PETSMART 2280.65025 HILLS PET NUTRITION 2305 FIRE MGT & SUPPORT 2305.64540 NEXTEL 2305.65125 LEMOI HARDWARE 2305.65125 LEMOI HARDWARE 2305.62270 HEALTH ENDEAVORS, S.C. 2305.62270 HEALTH ENDEAVORS, S.C. 2305.65070 FOX VALLEY FIRE & SAFETY 2305.65020 AIR ONE EQUIPMENT 2305.65095 OFFICE DEPOT 2305.65095 OFFICE DEPOT 2305.65095 OFFICE DEPOT 2305.65095 OFFICE DEPOT 2305.64015 NICOR 0632 2305.65125 LEMOI HARDWARE 2305.64015 NICOR 0632 2305.64015 NICOR 0632 2305.64015 NICOR 0632 2310 FIRE PREVENTION 2310.62210 GENERATION COPY INC 2315 FIRE SUPPRESSION 2315.62509 PRAXAIR DISTIBUTION INC 2315.62509 PRAXAIR DISTIBUTION INC 2315.62523 PAUL CONWAY SHIELDS 2315.62295 NORTHEASTERN ILLINOIS PUBLIC S 2315.65075 MOORE MEDICAL 2315.65040 CARROT TOP INDUSTRIES INC 2315.65105 AIR ONE EQUIPMENT 2315.62295 NORTHEASTERN ILLINOIS PUBLIC S 2315.65040 LAPORT INC 2315.65040 LAPORT INC 2320 EMERGENCY PREPAREDNESS 2320.62245 BRANIFF COMMUNICTIONS INC 2407 HEALTH SERVICES ADMIN INTOX SUPPLIES KITTY LITTER ANIMAL SHELTER FOOD WIRELESS SERVICE DEC. 2011 SMALL TOOLS SMALL TOOLS ANNUAL MEDICAL EVALUATIONS FLU VACCINATIONS ANSUL SERVICE TURNOUT ISSUE-11 OPEN PO FOR OFFICE SUPPLIES OPEN PO FOR OFFICE SUPPLIES OPEN PO FOR OFFICE SUPPLIES OPEN PO FOR OFFICE SUPPLIES MONTHLY CHARGES REPAIR PARTS MONTHLY CHARGES MONTHLY CHARGES MONTHLY CHARGES BUSINESS CARDS EMS OXYGEN MEDICAL OXYGEN TOOL REPAIR FIREFIGHTER TRAINING SEAL TAGS U.S. FLAGS REPAIR PARTS FIREFIGHTER TRAINING JANITORIAL SUPPLIES JANITORIAL SUPPLIES AIR RAID SIREN MAINT. 36 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 01/24/12 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2407.65125 SAM'S CLUB DIRECT FOOD 81.78 2407.65125 SAM'S CLUB DIRECT POINSETTIAS 74.90 2407.65125 SAM'S CLUB DIRECT FOOD 43.41 2407.65125 EVANSTON IMPRINTABLES,INC. JACKETS -CLOTHING 82.11 2407.65095 OFFICE DEPOT OFFICE DEPOT 26.93 2407.65125 SAM'S CLUB DIRECT FOOD 24.40 333.53 2425 DENTAL SERVICES 2425.62521 PATTERSON DENTAL SUPPLY, INC. DENTAL SUPPLIES 177.50 2425.65075 PATTERSON DENTAL SUPPLY, INC. DENTAL SUPPLIES 8.25 2425.65075 A & B ORTHODONTIC LAB, INC. DENTAL SUPPLIES 60.00 2425.65095 OFFICE DEPOT OFFICE SUPPLIES 43.14 2425.65095 OFFICE DEPOT OFFICE SUPPLIES 15.56 304.45 2435 FOOD AND ENVIRONMENTAL HEALTH 2435.65095 OFFICE DEPOT OFFICE SUPPLIES 2.00 2435.65095 OFFICE DEPOT OFFICE SUPPLIES 20.04 2435.62477 NEXTEL WIRELESS SERVICE DEC. 2011 110.89 2435.65075 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 27.00 2435.65095 OFFICE DEPOT OFFICE SUPPLIES 82.97 2435.65095 OFFICE DEPOT OFFICE SUPPLIES 54.56 2435.65095 OFFICE DEPOT OFFICE SUPPLIES 15.26 2435.64540 NEXTEL WIRELESS SERVICE DEC. 2011 136.66 449.38 2455 COMMMEALTH PROG.ADMINSTRATION 2455.64540 NEXTEL WIRELESS SERVICE DEC. 2011 51.94 2455.65095 OFFICE DEPOT OFFICE SUPPLIES 37.47 89.41 2605 DIRECTOR OF PUBLIC WORKS 2605.64540 NEXTEL WIRELESS SERVICE DEC. 2011 57.60 57.60 2610 MUNICIPAL SERVICE CENTER 2610.65020 UNIFORMS TO YOU AFSCME SPRING UNIFORMS 2011 205.05 2610.65020 SILK SCREEN EXPRESS, INC. AFSCME FALL 2011 UNIFORM 1,195.00 2610.65020 SILK SCREEN EXPRESS, INC. AFSCME FALL 2011 UNIFORM 121.00 2610.65020 SILK SCREEN EXPRESS, INC. AFSCME FALL 2011 UNIFORM 366.00 2610.65020 SILK SCREEN EXPRESS, INC. AFSCME FALL 2011 UNIFORM 592.00 2610.65020 SILK SCREEN EXPRESS, INC. AFSCME FALL 2011 UNIFORM 117.00 2610.65020 SILK SCREEN EXPRESS, INC. AFSCME FALL 2011 UNIFORM 1,648.00 2610.65020 SILK SCREEN EXPRESS, INC. AFSCME FALL 2011 UNIFORM 3,328.00 2610.65020 SILK SCREEN EXPRESS, INC. AFSCME FALL 2011 UNIFORM 1,667.00 2610.65020 SILK SCREEN EXPRESS, INC. AFSCME FALL 2011 UNIFORM 4,441.50 2610.65020 SILK SCREEN EXPRESS, INC. AFSCME FALL 2011 UNIFORM 250.00 2610.65020 UNIFORMS TO YOU AFSCME SPRING UNIFORMS 2011 41.57 2610.65020 UNIFORMS TO YOU AFSCME SPRING UNIFORMS 2011 82.50 2610.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 76.60 2610.64005 COMED MONTHLY CHARGES 25.85 2610.62415 SHRED ALL RECYCLING SYSTEMS IN TIRE RECYCLING 469.14 37 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 01/24/12 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION 2610.65020 UNIFORMS TO YOU AFSCME SPRING UNIFORMS 2011 2610.62415 SHRED ALL RECYCLING SYSTEMS IN ENVIRONMENTAL FEE REFUND 2610.65020 SILK SCREEN EXPRESS, INC. AFSCME FALL 2011 UNIFORM 2610.65040 LAPORT INC JANITORIAL SUPPLIES 2610.65020 UNIFORMS TO YOU CREDIT -COVERALLS RETURN 2610.65020 SILK SCREEN EXPRESS, INC. AFSCME FALL 2011 UNIFORM 2610.62446 CONTROLLED SYSTEMS CORP HEATING SYSTEM PIPE R REPAIR 2610.65020 SILK SCREEN EXPRESS, INC. AFSCME FALL 2011 UNIFORM 2610.65020 SILK SCREEN EXPRESS, INC. AFSCME FALL 2011 UNIFORM 2625 ENGINEERING 2625.62280 FEDERAL EXPRESS CORP. SHIPPING 2625.65105 MASTER GRAPHICS WIDE FORMAT COPIER 2625.64545 MASTER GRAPHICS WIDE FORMAT COPIER 2625.62280 FEDERAL EXPRESS CORP. SHIPPING 2630 TRAFFIC ENGINEERING 2630.52126 LOVERDE CONSTRUCTION CO INC REIMB. CITY FEE -IITROW-0461 2640 TRAF. SIG. & ST. LIGHT. MAINT 2640.64008 EXELON ENERGY COMPANY MONTHLY CHARGES 2665 STREETS AND SANITATION ADMINIS 2665.64540 NEXTEL WIRELESS SERVICE DEC. 2011 2670 STREET AND ALLEY MAINTENANCE 2670.65055 HEALY ASPHALT COLD PATCH. APPRV. BY COUNCIL 2670.65085 MASTER GRAPHICS WIDE FORMAT COPIER FOR 2670.62509 OEC BUSINESS INTERIORS, INC. OFFICE FURNITURE FOR PW DIR. 2670.61060 NORTHEASTERN ILLINOIS UNIVERSI COOPERATIVE WORK STUDY PROGRAM 2670.65055 OZINGA CHICAGO RMC, INC. CONCRETE/FLOWABLE FILL 2011 2690 RESIDENTIAL RECYCLING COL 2690.64015 NICOR 0632 MONTHLY CHARGES 2805 YOUTH SERVICES 2805.65641 MIDWEST TAPE JUV. AV 2805.65641 MIDWEST TAPE JUV. AV 2805.65641 MIDWEST TAPE JUV. AV 2805.65641 MIDWEST TAPE JUV. AV 2805.65630 BOOK WHOLESALERS INC. JV PRINT 2805.65641 MIDWEST TAPE CREDIT JUV AV 2805.65641 MIDWEST TAPE CREDIT JUV AV 2805.65641 MIDWEST TAPE JUV. AV 2805.65641 MIDWEST TAPE JUV. AV 2805.65641 MIDWEST TAPE JUV. AV 2805.65641 MIDWEST TAPE JUV. AV il R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 01/24/12 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2805.65641 MIDWEST TAPE JUV. AV 281.38 2805.65641 MIDWEST TAPE JUV. AV 15.98 2805.65641 MIDWEST TAPE JUV. AV 19.17 2805.65630 BAKER & TAYLOR JUV. PRINT 584.63 2805.65630 BAKER & TAYLOR JUV. PRINT 485.23 2805.65630 BAKER & TAYLOR JUV. PRINT 660.86 2805.65630 BAKER & TAYLOR JUV. PRINT 217.30 2805.65630 BAKER & TAYLOR ADULT PRINT 364.46 2805.65630 BAKER & TAYLOR JUV. PRINT 508.00 2805.65630 BOOK WHOLESALERS INC. JUV. PRINT 47.17 2805.65630 BOOK WHOLESALERS INC. JUV. PRINT 4.29 2805.65630 BOOK WHOLESALERS INC. JUV. PRINT 112.07 2805.65630 BOOK WHOLESALERS INC. JUV. PRINT 376.85 2805.65630 BOOK WHOLESALERS INC. JUV. PRINT 9.08 2805.65630 BOOK WHOLESALERS INC. JUV. PRINT 91.57 2805.65630 BOOK WHOLESALERS INC. JUV. PRINT 61.01 2805.65641 BAKER & TAYLOR ADULT/JUV AV 11.01 2805.65641 BAKER & TAYLOR JUV AV CREDIT 58.78- 2805.65641 BAKER & TAYLOR JUV AV CREDIT 117.56- 2805.65641 BAKER & TAYLOR ADULT/JUV AV 11.02 2805.65641 BAKER & TAYLOR ADULT/JUV AV 159.38 2805.65630 BAKER & TAYLOR JUV. PRINT/AV 18.35 2805.65641 BAKER & TAYLOR JUV. PRINT/AV 12.46 2805.65641 BAKER & TAYLOR JUV. AV 30.38 4,449.25 2806 ADULT SERVICES 2806.65641 MIDWEST TAPE ADULT AV 15.19 2806.65630 BAKER & TAYLOR YA PRINT 166.33 2806.65641 MIDWEST TAPE ADULT AV (YA) 27.98 2806.65641 MIDWEST TAPE ADULT AV 361.83 2806.65630 BAKER & TAYLOR ADULT PRINT 627.76 2806.65630 BAKER & TAYLOR YA PRINT 10.12 2806.65641 BAKER & TAYLOR ADULT AV 16.88 2806.65641 BAKER & TAYLOR ADULT/JUV AV 367.08 2806.65641 THE TEACHING CO., DBA THE GREA ADULT AV 709.65 2806.65641 BAKER & TAYLOR ADULT AV 202.16 2806.65641 BAKER & TAYLOR ADULT AV (YA) 16.88 2806.65641 BAKER & TAYLOR ADULT/JUV AV 41.12 2806.65641 RECORDED BOOKS INC. ADULT AV 13.90 2806.65641 RECORDED BOOKS INC. ADULT AV 82.20 2806.65641 RECORDED BOOKS INC. ADULT AV 33.00 2806.65641 MIDWEST TAPE ADULT AV 29.59 2806.65641 MIDWEST TAPE ADULT AV 22.99 2806.65641 MIDWEST TAPE ADULT AV 11.99 2806.65641 MIDWEST TAPE ADULT AV 15.99 2806.65630 BAKER & TAYLOR ADULT PRINT 116.69 2806.65630 BAKER & TAYLOR ADULT PRINT 674.77 2806.65630 BAKER & TAYLOR ADULT PRINT 600.24 2806.65630 BAKER & TAYLOR ADULT PRINT 78.33 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 01/24/12 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION 2806.65630 BAKER & TAYLOR ADULT PRINT 2806.65630 BAKER & TAYLOR ADULT PRINT 2806.65630 BRODART COMPANY ADULT PRINT 2806.65630 BRODART COMPANY ADULT PRINT 2806.65630 BRODART COMPANY ADULT PRINT 2806.65630 BRODART COMPANY ADULT PRINT 2806.65630 BRODART COMPANY ADULT PRINT 2806.65630 BRODART COMPANY ADULT PRINT 2806.65630 BRODART COMPANY ADULT PRINT 2806.65630 BRODART COMPANY ADULT PRINT 2806.65630 BRODART COMPANY ADULT PRINT 2806.65630 BRODART COMPANY ADULT PRINT 2806.65630 BRODART COMPANY ADULT PRINT 2806.65641 AUDIO GO ADULT AV 2806.65641 BAKER & TAYLOR ADULT/JUV AV 2806.65641 BAKER & TAYLOR ADULT AV 2806.65630 BAKER & TAYLOR ADULT PRINT CREDIT 2806.65641 BAKER & TAYLOR ADULT AV 2806.65641 BAKER & TAYLOR ADULT AV 2835 TECHNICAL SERVICES 2835.65100 BUDGET LIBRARY SUPPLIES LIBRARY SUPPLIES 2835.62340 DELL COMPUTER CORP. DELL OPTIPLEX 580 PCS (22) 2835.62340 PROQUEST INFO & LEARNING COMPA HNP CHICAGO DEFENDER PERPETUAL 2845 ADMINISTRATION 2845.61010 MIRIAM POLLACK AND ASSOCIATES CONSULTING EXPENSES -DEC 2011 2845.64540 NEXTEL WIRELESS SERVICE DEC. 2011 2845.56140 ILLINOIS DEPT OF REVENUE *SALES TAX - DEC. 2011 2845.65095 OFFICE DEPOT FY2011 P.O. BLANKET ORDER 2845.61010 HEALTH ENDEAVORS, S.C. HOUSING LIBRARY DIRECTOR 2845.61010 HILTON ORRINGTON/EVANSTON HOUSING LIBRARY DIRECTOR 3005 REC. MGMT. & GENERAL SUPPORT 3005.65125 SAM'S CLUB DIRECT 3005.64540 NEXTEL 3010 REC. BUS. & FISCAL MGMT 3010.62705 PLUG & PAY TECHNOLOGIES 3010.65095 OFFICE DEPOT 3015 COMMUNICATION & MARKETING SRVS 3015.65010 PIONEER PRESS 3020 RECREATION GENERAL SUPPORT 3020.64540 NEXTEL SUPPLIES WIRELESS SERVICE DEC. 2011 CREDIT FEES 2011 OFFICE SUPPLIES SUBSCRIPTION WIRELESS SERVICE DEC. 2011 all R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 01/24/12 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3025 PARK UTILITIES 3025.64005 COMED MONTHLY CHARGES 939.05 3025.64005 COMED MONTHLY CHARGES 79.19 3025.64005 COMED MONTHLY CHARGES 110.11 3025.64005 COMED MONTHLY CHARGES 167.90 3025.64005 COMED MONTHLY CHARGES 35.66 3025.64005 COMED MONTHLY CHARGES 37.58 3025.64005 COMED MONTHLY CHARGES 250.62 3025.64005 COMED MONTHLY CHARGES 315.52 3025.64005 COMED MONTHLY CHARGES 52.45 3025.64005 COMED MONTHLY CHARGES 24.21 3025.64005 COMED MONTHLY CHARGES 49.72 3025.64015 NICOR 0632 MONTHLY CHARGES 126.77 3025.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 332.10 3025.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 1,331.94 3,852.82 3030 CROWN COMMUNITY CENTER 3030.65110 SAM'S CLUB DIRECT PRE-SCHOOL SUPPLIES 76.64 3030.65110 SAM'S CLUB DIRECT PRE-SCHOOL SUPPLIES 76.86 3030.65025 SAM'S CLUB DIRECT PRE-SCHOOL SNACK 270.03 3030.65025 SAM'S CLUB DIRECT MILK 12.45 3030.65110 SAM'S CLUB DIRECT PARTY SUPPLIES 20.44 3030.65025 SAM'S CLUB DIRECT PARTY SUPPLIES 64.31 3030.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 2,946.66 3030.62505 LOCKETT, LAMAR BALLROOM DANCE INSTR. 150.00 3030.62505 REJNOWSKA, MALGORZATA ADULT DANCE INSTR. 60.00 3030.62505 FIEBIG, ESTHER YOUTH DANCE INSTR. 300.00 3030.62505 KANTOR, GARY CLASS INSTR. - MAGIC CLASS 126.00 3030.65025 SAM'S CLUB DIRECT PRE-SCHOOL SUPPLIES 44.20 3030.65025 SAM'S CLUB DIRECT MILK 14.94 3030.62505 VAN DER KARR, MICHELLE A. SWING DANCE INSTR. 120.00 3030.65110 SAM'S CLUB DIRECT SNACKS 40.92 3030.65025 SAM'S CLUB DIRECT MILK 14.54 3030.65110 SAM'S CLUB DIRECT SNACKS 35.94 3030.65025 SAM'S CLUB DIRECT SNACKS 94.24 4,468.17 3035 CHANDLER COMMUNITY CENTER 3035.62507 CLASSIC BOWL CAMP FIELD TRIP 26.25 3035.62507 CLASSIC BOWL CAMP FIELD TRIP 45.00 3035.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 36.08 3035.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 9.30 3035.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 66.60 3035.62507 PUTTING EDGE FIELD TRIP WINTER BREAK CAMP 120.00 3035.64015 NICOR 0632 MONTHLY CHARGES 180.71 3035.64540 NEXTEL WIRELESS SERVICE DEC. 2011 27.25 3035.65095 ILLINOIS PAPER COMPANY 2011 BLANKET PO OFFICE PAPER 85.70 3035.65095 ILLINOIS PAPER COMPANY 2011 BLANKET PO OFFICE PAPER 85.70 3035.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 1,128.22 1,810.81 41 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 01/24/12 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3040 FLEETWOOD JOURDAIN COM CT 3040.62507 POSITIVE CONNECTIONS, INC. FIELD TRIP BRUNSWICK ZONE 924.38 3040.64540 NEXTEL WIRELESS SERVICE DEC. 2011 35.25 3040.65025 CATHOLIC CHARITIES OF CHICAGO CATERING SERVICE FJCC FOR 788.50 3040.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 21.51 3040.62225 STA-KLEEN INC. 11-12 BLANKET PO CLEANING 33.00 3040.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 2,159.93 3,962.57 3055 LEVY CENTER 3055.64015 NICOR 0632 MONTHLY CHARGES 318.63 3055.65025 SAM'S CLUB DIRECT PROGRAM SUPPLIES 196.46 3055.65095 SAM'S CLUB DIRECT PROGRAM SUPPLIES 6.34 3055.65110 SAM'S CLUB DIRECT PROGRAM SUPPLIES 14.88 3055.62509 UNITED STATES FIRE PROTECTION INSPECTIONS 250.00 3055.62245 UNITED STATES FIRE PROTECTION INSPECTIONS 100.00 3055.62295 FERRARO, CHRISTINA REIMB. PETTY CASH 49.00 3055.62507 FERRARO, CHRISTINA REIMB. PETTY CASH 37.97 3055.65025 FERRARO, CHRISTINA REIMB. PETTY CASH 27.92 3055.65050 FERRARO, CHRISTINA REIMB. PETTY CASH 11.56 3055.65110 FERRARO, CHRISTINA REIMB. PETTY CASH 186.15 3055.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 81.05 3055.62505 ADBRIDON CORP. 4 WEEKS-SPANISH CLASS INSTR. 259.00 3055.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 3,479.73 3055.56045 ILLINOIS DEPT OF REVENUE *SALES TAX - DEC. 2011 82.00 3055.62210 ALLEGRA PRINT & IMAGING 2011 BLANKET PO PRINTING 558.00 3055.64540 NEXTEL WIRELESS SERVICE DEC. 2011 27.25 5,685.94 3080 BEACHES 3080.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 106.46 3080.64540 NEXTEL WIRELESS SERVICE DEC. 2011 78.21 184.67 3085 RECREATION FACILITY MAINT 3085.64540 NEXTEL WIRELESS SERVICE DEC. 2011 59.63 3085.65110 LAPORT INC 2011 BLANKET PO JANITORIAL 328.55 388.18 3095 CROWN ICE RINK 3095.64540 NEXTEL WIRELESS SERVICE DEC. 2011 81.75 3095.65110 LAPORT INC 2011 BLANKET PO JANITORIAL 368.25 3095.65110 LAPORT INC 2011 BLANKET PO JANITORIAL 322.24 3095.62508 LEVI, MATTHEW REFEREE/BROOMBALL 360.00 3095.62508 KNUTSON, KRISTOFER R. REFEREE/BROOMBALL 600.00 3095.62508 KNUTSON, KRISTOFER R. REFEREE/BROOMBALL 180.00 3095.62245 JORSON & CARLSON BLADE SHARPENING 35.49 3095.62245 JORSON & CARLSON BLADE SHARPENING 34.74 3095.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 8,839.98 3095.62508 BABICZ, STEFAN SCOREKEEP/BROOMBALL 60.00 3095.62508 BABICZ, STEFAN SCOREKEEP/BROOMBALL 250.00 3095.65110 SCS PRODUCTIONS LIGHTING AND HEADSETS FOR 5,175.00 42 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 01/24/12 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION 3095.62505 LACROSSE AMERICA, INC. INSTRUCTION LACROSSE CAMPS 3095.65110 SAM'S CLUB DIRECT CAST PARTY 3095.62508 PFEIFFER, SHAWN REFEREE/BROOMBALL 3095.62508 PFEIFFER, SHAWN REFEREE/BROOMBALL 3100 SPORTS LEAGUES 3100.61050 WYNN, ROLANDO L REIMB. IMRF 3110 TENNIS 3110.62505 E-TOWN TENNIS 2011 BLANKET PO FOR TENNIS 3130 SPECIAL RECREATION 3130.62507 SAM'S CLUB DIRECT SNACKS 3130.65025 SAM'S CLUB DIRECT SUPPLIES 3130.65025 SAM'S CLUB DIRECT HOLIDAY PROGRAM 3130.64540 NEXTEL WIRELESS SERVICE DEC. 2011 3140 BUS PROGRAM 3140.64540 NEXTEL WIRELESS SERVICE DEC. 2011 3150 PARK SERVICE UNIT 3150.64540 NEXTEL WIRELESS SERVICE DEC. 2011 3210 COMMISSION ON AGING 3210.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 3210.62295 FERRARO, CHRISTINA REIMB. PETTY CASH 3210.65025 FERRARO, CHRISTINA REIMB. PETTY CASH 3215 YOUTH ENGAGEMENT DIVISION 3215.64540 NEXTEL WIRELESS SERVICE DEC. 2011 3505 PARKS & FORESTRY GENERAL SUP 3505.64540 NEXTEL WIRELESS SERVICE DEC. 2011 3510 HORTICULTURAL MAINTENANCE 3510.65625 ALEXANDER EQUIPMENT CO. CHAINSAW / PARTS 3510.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 3510.65005 W S DARLEY & CO HYDRANT ADJ. WRENCH 3520 DUTCH ELM DISEASE CONTROL 3520.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 3530 PRIVATE ELM TREE INSURANCE 3530.62385 AUTUMN TREE CARE EXPERTS, INC. GENERAL TREE CARE 3530.56134 HANRAHAN. THOMAS REBATE PRIVATE ELM INSURANCE 43 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 01/24/12 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION 3605 ECOLOGY CENTER 3605.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 3605.64015 NICOR 0632 MONTHLY CHARGES 3710 NOYES CULTURAL ARTS CTR 3710.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 3710.64540 NEXTEL WIRELESS SERVICE DEC. 2011 3710.62295 THEIS, ALEXANDER REIMB. CUSTODIAN TRAVEL 3723 NCAP - ARTS CAMP 3723.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 3724 WINTER ARTS CAMP 3724.65110 CORY, JEFF REIMB. PETTY CASH 3727 NCAP - ETHNIC FESTIVAL 3727.62210 ALLEGRA PRINT & IMAGING EAF BROCHURES 3729 NCAP - LAKESHORE FESTIVAL 3729.62205 CHICAGO TRIBUNE LAF WEB ADERTISING 3729.62210 FEDEX KINKO'S - CAS FLYER/BROCHURES 3733 NCAP - STARLIGHT CONCERTS 3733.62210 EVANSTON SIGNS & GRAPHICS, INC STARLIGHT CONCERT SERIES SIGNS 3805 FACILITIES ADMINISTRATION 3805.64540 NEXTEL WIRELESS SERVICE DEC. 2011 3805.64005 COMED MONTHLY CHARGES 3806 CIVIC CENTER SERVICES 3806.64005 COMED MONTHLY CHARGES 3806.65040 MARK VEND COMPANY VENDING SUPPLIES 3806.64015 NICOR 0632 MONTHLY CHARGES 3806.64015 NICOR 0632 MONTHLY CHARGES 3806.64540 NEXTEL WIRELESS SERVICE DEC. 2011 3806.62225 DUSTCATCHERS, INC. FLOOR MATS FOR 3806.62225 DUSTCATCHERS, INC. FLOOR MATS FOR 3807 CONSTRUCTION AND REPAIRS 3807.62225 DOOR SYSTEMS, INC. DOOR MAINTENANCE 3807.64540 NEXTEL WIRELESS SERVICE DEC. 2011 3807.62225 DOOR SYSTEMS, INC. DOOR MAINTENANCE 3807.65050 EURO ARCHITECTURAL PRODUCTS, I REMOVE BROKEN GLASS UNIT 3807.62225 DOOR SYSTEMS, INC. DOOR MAINTENANCE ii R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 01/24/12 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 00195 NEIGHBOR.STABILIZATION PROGRAM 5006 PROGRAM DELIVERY 5006.62205 EVANSTON ROUND TABLE LLC LIVE EVANSTON! AD 279.00 279.00 779.00 00205 EMERGENCY TELEPHONE SYSTEM 5150 EMERGENCY TELEPHONE SYSTM 5150.62509 PATTEN INDUSTRIES ADVANTAGE GOLD SERVICE 698.00 5150.62509 PATTEN INDUSTRIES ANNUAL LOAD BANK TEST 540.00 5150.65625 CHICAGO COMMUNICATIONS, LLC. NARROWBAND 2 SYSTEMS: POLICE 3,680.00 5150.64540 VERIZON WIRELESS (25505) WIRELESS SERVICE 2,794.55 5150.65625 DELL COMPUTER CORP. DELL PRECISION COMPUTERS 12,744.50 5150.64540 NEXTEL WIRELESS SERVICE DEC. 2011 1,429.34 21,886.39 21,886.39 00215 CDBG FUND 5203 HANDYMAN 5203.63095 M.C. GLASS & MIRROR LLC TEMPERED STORM WINDOW 57.26 5203.63095 M.C. GLASS & MIRROR LLC WINDOW REPAIRS 198.77 5203.63095 CEDA/ NEIGHBORS AT WORK BLANKET PO REIMBURSE CEDA 952.00 1,208.03 5220 CDBG ADMINISTRATION 5220.65095 OFFICE DEPOT CREDIT -TAPE 22.77- 22.77- 1,185.26 00220 CD LOAN FUND 5280 SINGLE FAM REHAB PROGRAM 5280.65535 ZYDAN CONSTRUCTION, INC. CASE SF1 10-11 1029 DARROW 2,900.00 5280.65535 VALUE REMODELING CASE SF2 0012-10 1501 MCDANIEL 300.00 5280.65535 VALUE REMODELING CASE SF 1 017-11 1930 GREY 10,100.00 5280.65535 VAZQUEZ, RAUL J. CASE SF 010-11 1029 DARROW 900.00 5280.65535 VAZQUEZ, RAUL J. CASE SF 010-11 1029 DARROW 8,500.00 5280.65535 PHOENIX CONSTRUCTION COMPANY O CASE SF1 014-11 330 ASBURY 3,580.00 26,280.00 26,280.00 00225 ECONOMIC DEVELOPMENT FUND 5300 ECON. DEVELOPMENT FUND 5300.65095 OFFICE DEPOT BLANKET PO FY 2011 ECON DEVEL 36.18 5300.65522 RENAISSANCE REALTY AND CONSTRU BUSINESS DISTRICT IMPROVEMENTS 1,262.00 5300.65522 LANDSCAPE CONCEPTS MANAGEMENT, WINTER COLOR 540.00 5300.65522 STRATOSPHERE NETWORKS BUSINESS DISTRICT IMPROVEMENTS 7,001.28 5300.62280 FEDERAL EXPRESS CORP. SHIPPING -BUILDING MTG PACKETS 262.09 5300.65522 RENAISSANCE REALTY AND CONSTRU BUSINESS DISTRICT IMPROVEMENTS 1,337.50 5300.65095 OFFICE DEPOT BLANKET PO FY 2011 ECON DEVEL 31.53 5300.62210 MUMM PRINT SHOP 1 BOX BUSINESS CARDS FOR JIM 19.00 W J R5504003B ACCOUNT NUMBER 5300.65625 5300.65522 5300.65522 5300.62490 CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 01/24/12 SUPPLIER NAME DESCRIPTION CENTRAL RUG & CARPET CO. Install carpet per quote dated MAIN STREET MERCHANTS BUSINESS DISTRICT IMPROVEMENTS CHICAGO-DEMPSTER MERCHANTS ASS BUSINESS DISTRICT IMPROVEMENTS ALLEGRA PRINT & IMAGING NAME BADGES - 6 00330 HOWARD RIDGE TIF 5860 HOWARD RIDGE TIF 5860.65511 VALUE REMODELING 5860.65511 NICOR 0632 00415 CAPITAL IMPROVEMENTS FUND 415410 JAMES PARK PAVEMENT REPAIRS 415410.65653 HALLORAN & YAUCH, INC. 415410.65653 CLAUSS BROTHERS, INC. 415411 JAMES PK IRRIGATION SYS IMPROV 415411.62145 GRUMMAN/BUTKUS ASSOCIATES 415411.65653 HALLORAN & YAUCH, INC. 415412 GRANDMOTHER PARK 415412.62145 B.H. SUHR & COMPANY, INC. 415553 CROWN CENTER SYSTEMS REPR 415553.65050 CENTRAL RUG & CARPET CO. 415568 CROWN CTR IMPR.-MINOR PROJECTS 415568.65050 WOODS DECORATING 415885 BRIDGE REHAB PROGRAM 415885.65515 ALFRED BENESCH & COMPANY 415885.65515 ALFRED BENESCH & COMPANY 415885.65515 ALFRED BENESCH & COMPANY 416028 TRAFFIC SIGNAL& ST.LIGHT MAINT 416028.65515 LIGHTING SOLUTIONS OF IL. 416127 LAKEFRONT MASTER PLAN 416127.62280 FEDERAL EXPRESS CORP. 416138 2011 PARKING REPAIR PROJECTS 416138.65515 WISS, JANNEY, ELSTNER ASSOCIAT 416209 CTA YELLOW LINE FEASIBILITY ST WINDOW INSTALL 629 631 HOWARD MONTHLY CHARGES JAMES PARK IRRIGATION BID #12-62 JAMES PARK JAMES PARK IRRIGATION JAMES PARK IRRIGATION GRANDMOTHER PARK REMOVE & REPLACE FLOORING PAINTING OF STUDIO AT THE BRIDGE STREET BRIDGE PROJECT BRIDGE STREET BRIDGE PROJECT BRIDGE STREET BRIDGE PROJECT PEDESTRIAN STREET LIGHT SHIPPING COMPREHENSIVE GARAGE REPAIR ii R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 01/24/12 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 416209.65515 PB AMERICAS, INC. CTA YELLOW LINE STATION ENGIN. 42,418.78 42,418.78 416393 CITY WORKS UPGRADE PW FIELS 416393.65555 AZTECA SYSTEMS, INC. CITYWORKS 16,450.00 416393.65555 AZTECA SYSTEMS, INC. CITYWORKS 12,341.00 28,791.00 230,276.18 00505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 7005.64540 NEXTEL WIRELESS SERVICE DEC. 2011 305.46 305.46 7015 PARKING LOTS & METERS 7015.65050 GRAINGER, INC., W.W. BATTERIES 642.60 7015.68205 IPS GROUP, INC. MONTHLY MANAGEMENT FEES -DEC 371.10 7015.53500 COOK COUNTY COLLECTOR *PARKING TAX -DEC. 2011 240.00 1,253.70 7025 CHURCH STREET GARAGE 7025.53515 SCHNURA, DANIEL J. ACCESS CARD DEPOSIT 25.00 7025.62400 CENTRAL PARKING SYSTEM OF ILLI OPERATING/MNG FEES DEC 2011 23,918.61 7025.62400 CENTRAL PARKING SYSTEM OF ILLI OPERATING/MNG FEES OCT 2011 23,918.61 7025.64505 CALL ONE COMMUNICATION CHARGES 944.25 7025.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 3,603.06 7025.53515 GUZMAN, JOSE ACCESS CARD REFUND 25.00 7025.53515 HUERTA, NICK ACCESS CARD REFUND 25.00 7025.53500 COOK COUNTY COLLECTOR *PARKING TAX -DEC. 2011 1,644.00 7025.64505 CALL ONE COMMUNICATION CHARGES-NOV 2011 943.44 7025.62400 CENTRAL PARKING SYSTEM OF ILLI OPERATING/MNG FEES NOV 2011 23,918.61 78,965.58 7036 SHERMAN GARAGE 7036.64505 CALL ONE COMMUNICATION CHARGES-NOV 2011 1,785.88 7036.62400 CENTRAL PARKING SYSTEM OF ILLI OPERATING/MNG FEES DEC 2011 54,131.57 7036.62400 CENTRAL PARKING SYSTEM OF ILLI OPERATING/MNG FEES NOV 2011 54,131.57 7036.62400 CENTRAL PARKING SYSTEM OF ILLI OPERATING/MNG FEES OCT 2011 54,131.57 7036.62400 REVCON TECHNOLOGIES, INC. TRANSPONDERS 833.00 7036.53500 COOK COUNTY COLLECTOR *PARKING TAX -DEC. 2011 3,127.25 7036.64505 CALL ONE COMMUNICATION CHARGES 1,802.04 7036.53515 EILERS, STEVE ACCESS CARD REFUND 25.00 7036.53515 CUDAHY, JANET ACCESS CARD REFUND 25.00 7036.53515 DEMARIO, ANTHONY ACCESS CARD REFUND 25.00 7036.53515 LEMKE, CHRISTINE ACCESS CARD REFUND 25.00 7036.53515 DERMATOLOGY FOUNDATION ACCESS CARD REFUND 25.00 7036.53515 DEWITT, LAUREN ACCESS CARD REFUND 25.00 7036.62660 INLAND AMERICAN RETAIL MANAGEM ICE MELT 266.00 7036.53515 GADODIA, GAURAV ACCESS CARD REFUND 25.00 7036.53515 MCCARTHY, MARK ACCESS CARD REFUND 25.00 7036.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 13,424.51 183,833.39 47 R5504003B CITY OF EVANSTON, IL BILLS LIST ACCOUNT NUMBER 7037 MAPLE GARAGE 7037.64505 7037.62400 7037.62400 7037.64015 7037.64505 7037.64005 7037.62400 7037.53500 00510 WATER FUND 7100 7100.56145 7100.53575 7100.53575 7100.64540 7100.65095 7100.65095 7100.62245 7100.65095 7100.65095 7100.62210 7100.62210 7105 7105.64505 7105.64015 7105.64540 7105.65070 7105.64005 7105.64505 7110 7110.64540 7110.65070 7110.65030 7110.65070 7110.65070 7110.65015 7110.65015 7110.65015 7110.65015 7110.65015 7110.62465 7110.62465 7110.65015 7110.65015 PERIOD ENDING 01/24/12 SUPPLIER NAME CALL ONE CENTRAL PARKING SYSTEM OF ILLI CENTRAL PARKING SYSTEM OF ILLI NICOR 0632 CALL ONE EXELON ENERGY COMPANY CENTRAL PARKING SYSTEM OF ILLI COOK COUNTY COLLECTOR WATER GENERAL SUPPORT HOME DEPOT 35565 FEDERAL EXPRESS CORP FEDERAL EXPRESS CORP NEXTEL OFFICE DEPOT OFFICE DEPOT HULSINGER ELECTRIC OFFICE DEPOT OFFICE DEPOT FEDEX KINKO'S - CAS FEDEX KINKO'S - CAS PUMPING FILTRATION CALL ONE NICOR 0632 NEXTEL PATTEN INDUSTRIES EXELON ENERGY COMPANY CALL ONE NEXTEL BAY INSULATION OF ILLINOIS INC PRISTINE WATER SOLUTIONS, INC. SMITH ECOLOGICAL SYSTEMS CO. SMITH ECOLOGICAL SYSTEMS CO. U.S. ALUMINATE U.S. ALUMINATE U.S. ALUMINATE U.S. ALUMINATE U.S. ALUMINATE UNDERWRITERS LABORATORIES INC. UNDERWRITERS LABORATORIES INC. ALEXANDER CHEMICAL CORPORATION JCI JONES CHEMICALS INC DESCRIPTION COMMUNICATION CHARGES OPERATING/MNG FEES DEC 2011 OPERATING/MNG FEES NOV 2011 MONTHLY CHARGES COMMUNICATION CHARGES-NOV 2011 MONTHLY CHARGES OPERATING/MNG FEES OCT 2011 *PARKING TAX -DEC. 2011 REFUND FIRE HYDRANT DEPOSIT SHIPPING SHIPPING WIRELESS SERVICE DEC. 2011 OFFICE SUPPLIES FOR FY 2011 OFFICE SUPPLIES FOR FY 2011 REPAIR & MAINTENANCE OF 54" OFFICE SUPPLIES FOR FY 2011 OFFICE SUPPLIES FOR FY 2011 ADMINISTRATION PRINTING ADMINISTRATION PRINTING COMMUNICATION CHARGES-NOV 2011 MONTHLY CHARGES WIRELESS SERVICE DEC. 2011 OR 5861 Turbo Charger MONTHLY CHARGES COMMUNICATION CHARGES WIRELESS SERVICE DEC. 2011 FIBERGLASS PIPE INSULATION & BLENDED ORTHO-POLYPHOSPHATE WALLACE & TIERNAN CHLORINE WALLACE & TIERNAN CHLORINE ALUMINA TRIHYDRATE (PER SPEC) ALUMINA TRIHYDRATE (PER SPEC) ALUMINA TRIHYDRATE (PER SPEC) ALUMINA TRIHYDRATE (PER SPEC) ALUMINA TRIHYDRATE (PER SPEC) 2011 Laboratory Testing 2011 Laboratory Testing HYDROFLUORSILIC ACID LIQUID CHLORINE -TON CONTAINER AMOUNT 1,246.60 47,837.20 47,837.20 81.25 1,200.67 6,888.43 47,837.20 2,162.25 155,090.80 419,448.93 700.74 126.55 129.28 206.80 69.29 8.43 4,675.00 42.90 117.24 444.59 425.76 6,946.58 131.74 80.78 163.50 2,709.80 58,869.76 127.44 62,083.02 163.50 2,060.27 10, 012.59 11, 967.03 9.00 4,519.94 4,524.00 4,493.57 4,532.12 4,532.12 92.00 10.00 15,501.55 2,940.00 I � • R5504003B ACCOUNT NUMBER 7115 DISTRIBUTION 7115.64540 SUPPLIER NAME NEXTEL 7120 WATER METER MAINTENANCE 7120.64540 NEXTEL 7120.65070 BADGER METER, INC. CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 01/24/12 DESCRIPTION WIRELESS SERVICE DEC. 2011 WIRELESS SERVICE DEC. 2011 WATER METER & METER READING 7130 WATER CAPITAL OUTLAY 7130.65702 UNDERGROUND PIPE & VALVE COMPA ROMAC 36" COUPLING STYLE 400 7130.65702 ACTIVE ELECTRICAL SUPPLY ELECTRICAL SUPPLIES PER 7130.65702 ACTIVE ELECTRICAL SUPPLY ELECTRICAL SUPPLIES PER 7130.65702 MID -STATES ENGINEERING & SALES 10 GPM FILTER CART 00513 WATER -DI 733067 733067.65515 733067.65515 733067.65515 733067.65515 733067.65515 :PR, IMPROV & EXTENSION SECURITY IMPROVEMENTS - WATER JOHNSON PIPE & SUPPLY CO. DELL COMPUTER CORP. DELL COMPUTER CORP. SECURITY EQUIPMENT SUPPLY, INC SECURITY EQUIPMENT SUPPLY, INC 733078 SCADA SYSTEM IMPROVEMENTS 733078.62145 CAMP DRESSER & MCKEE INC. 733078.62145 CAMP DRESSER & MCKEE INC. 733113 PUMP. STATON SWITCHGEAR REPAIR 733113.62145 CAMP DRESSER & MCKEE INC. 00515 SEWER FUND 7400 SEWER MAINTENANCE 7400.64540 NEXTEL 7400.62460 THIRD MILLENNIUM ASSOC 7400.65055 VOLLMAR CLAY PRODUCTS CO. 7400.65055 VOLLMAR CLAY PRODUCTS CO. 7400.65055 VOLLMAR CLAY PRODUCTS CO. 7400.65055 VOLLMAR CLAY PRODUCTS CO. 7400.65055 VOLLMAR CLAY PRODUCTS CO. 7400.65055 VOLLMAR CLAY PRODUCTS CO. 7400.65055 VOLLMAR CLAY PRODUCTS CO. 7400.65055 VOLLMAR CLAY PRODUCTS CO. 7400.65055 VOLLMAR CLAY PRODUCTS CO. 7400.65055 VOLLMAR CLAY PRODUCTS CO. 7400.65055 VOLLMAR CLAY PRODUCTS CO. Items per Quote #142809-00 7 DELL OPTIPLEX 990 COMPUTERS 7 DELL OPTIPLEX 990 COMPUTERS FIRE ALARM SYSTEM FIRE ALARM SYSTEM EVANSTON WATER UTILITY EVANSTON WATER UTILITY ENGINEERING SERVICES FOR WIRELESS SERVICE DEC. 2011 REGULAR, PAST DUE & SHUT OFF 48" T&G FLAT TOP 48" T&G FLAT TOP 48"X24" T&G PRE -CAST BARREL 48"X24" T&G PRE -CAST BARREL 36"X24" T&G PRE -CAST BARREL 36"X24" T&G PRE -CAST BARREL 48" T&G FLAT TOP 36"X24" T&G PRE -CAST BARREL 36" T&G FLAT TOP 48"X24" T&G PRE -CAST BARREL 48"X24" T&G PRE -CAST BARREL AMOUNT 65,357.69 374.50 374.50 86.25 2,331.72 2,417.97 1,426.00 723.82 90.30 3,213.00 5,453.12 142,632.88 4,281.59 88.74 7,952.04 41.60 4,689.57 17,053.54 805.51 4,589.78 5,395.29 3,021.19 3,021.19 25,470.02 233.75 217.24 900.00 300.00 744.00 440.00 384.00 384.00 300.00 1,152.00 1,200.00 440.00 744.00 R5504003B ACCOUNT NUMBER 7400.62461 7400.62415 SUPPLIER NAME C.T.R. SYSTEMS KLF TRUCKING 7420 SEWER IMPROVEMENTS 7420.65515 AMERICAN PIPE LINERS. INC. CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 01/24/12 DESCRIPTION CALLAN AVENUE SEWER CLEANING 2011 DEBRIS HAULING & DISPOSAL 2011 CIPP SEWER REHAB 00520 SOLID WASTE FUND 7685 REFUSE COLLECT & DISPOSAL 7685.68310 WELLS FARGO BANK- SWANCC SWANCC CAPITAL COSTS 7685.62415 GROOT RECYCLING & WASTE SERVIC RESIDENTIAL REFUSE -MARCH 7685.62405 WELLS FARGO BANK- SWANCC SWANCC OPERATIONS & MAINT. 7685.56155 ILLINOIS DEPT OF REVENUE 'SALES TAX - DEC. 2011 00600 FLEET SERVICES 7705 GENERAL SUPPORT 7705.64540 NEXTEL 7705.64505 CALL ONE 7705.65095 OFFICE DEPOT 7705.65095 OFFICE DEPOT 7705.65095 OFFICE DEPOT 7705.64505 CALL ONE 7710 MAJOR MAINTENANCE 7710.65060 GOLF MILL FORD 7710.65060 GOLF MILL FORD 7710.65060 GOLF MILL FORD 7710.65060 GRAINGER, INC., W.W. 7710.65060 GROVER WELDING COMPANY 7710.65060 GOLF MILL FORD 7710.65060 INTERSTATE BATTERY OF NORTHERN 7710.65060 INTERSTATE BATTERY OF NORTHERN 7710.65060 INTERSTATE BATTERY OF NORTHERN 7710.65060 LAWSON PRODUCTS, INC. 7710.65060 MCCANN INDUSTRIES, INC. 7710.65060 MIDAS AUTO SERVICE EXPERTS 7710.65060 NORTH SHORE TOWING 7710.65060 NORTH SHORE TOWING 7710.65060 P & G KEENE ELECTRICAL 7710.65065 POMP'S TIRE SERVICE, INC. 7710.65065 POMP'S TIRE SERVICE, INC. 7710.65065 POMP'S TIRE SERVICE, INC. 7710.65065 POMP'S TIRE SERVICE, INC. 7710.65065 POMP'S TIRE SERVICE, INC. 7710.65065 SHRED ALL RECYCLING SYSTEMS IN 7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO WIRELESS SERVICE DEC. 2011 COMMUNICATION CHARGES-NOV 2011 OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES COMMUNICATION CHARGES ASSORT. GASGETS ASSY. GASKET PARTS RETURN CREDIT ROOF MAGNETS WELD REPAIR LANDING GEAR WELD REPAIR #658 VEHICLE BATTERIES VEHICLE BATTERIES-8 BATTERIES BRASS FITTING OUTSIDE GLASS REPAIRS OUTSIDE EXHAUST REPAIR TIRE CHANGE TIRE CHANGE ALTERNATOR NEW & REPAIRED TIRES TIRE REPAIR TIRE REPAIR TIRE REPAIR TIRES TIRE RECYCLING OUTSIDE REPAIR AMOUNT 9,000.00 2,701.50 19,140.49 7,859.60 7,859.60 27,000.09 3,965.20 59,566.00 46,351.37 27.00 109,909.57 109,909.57 108.45 241.02 23.54 27.62 5.85 241.02 647.50 137.13 11.04 139.96- 154.83 225.00 327.99 394.00 770.20 394.00 8.70 3,994.25 160.00 50.00 50.00 168.00 443.50 427.50 544.39 917.10 322.68 240.24 4,158.50 50 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 01/24/12 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO OUTSIDE REPAIR 3,959.25 7710.65060 STANDARD EQUIPMENT COMPANY SLEEVE BEARING -NYLON 38.88 7710.65060 STANDARD EQUIPMENT COMPANY 2 HANDLE ASSEMBLIES 283.11 7710.65060 SUNNYSIDE PARTS WAREHOUSE THROTTLE BODY 223.30 7710.65060 SUNNYSIDE PARTS WAREHOUSE DOOR HANDLE 63.85 7710.65065 WENTWORTH TIRE SERVICE TIRE SERVICE CALL 237.50 7710.65065 WENTWORTH TIRE SERVICE 2 NEW TIRES 567.86 7710.65065 WENTWORTH TIRE SERVICE TIRE REPAIR 99.00 7710.65060 WHOLESALE DIRECT INC 12 SEALED BEAMS 52.77 7710.65060 WHOLESALE DIRECT INC MARKER LIGHT 24.39 7710.65060 WHOLESALE DIRECT INC WIPER BLADES 46.41 7710.65060 WHOLESALE DIRECT INC 3 PINS & CONNECTION KIT 39.52 7710.65060 WHOLESALE DIRECT INC END CAP LENS 105.45 7710.65060 WHOLESALE DIRECT INC STROBE POWER SUPPLY CREDIT 176.40- 7710.65060 CARQUEST EVANSTON BRAKE PADS 380.43 7710.65035 WORLD FUEL SERVICES, INC./TEXO BIODIESEL 24,693.26 7710.65035 WORLD FUEL SERVICES, INC./TEXO UNLEADED NL GASOHOL 25,011.39 7710.65060 ZEIGLER CHEVROLET-SCHAUMBURG L TRANSMISSION 179.23 7710.65065 POMP'S TIRE SERVICE, INC. TIRE REPAIR-1 202.02 7710.65060 JENNINGS CHEVROLET PARTS 39.96 7710.65060 MONROE TRUCK EQUIPMENT SPINNER BULBS 103.60 7710.65060 PERR TRUCK & TRAILER BODY OUTSIDE REPAIR 5,029.61 7710.65015 1ST AYD CORP. SHOP CHEMICALS 641.88 7710.65085 KOWALEWSKI, JASON TOOL ALLOWANCE 550.00 7710.65085 LARRY, LUCAS K TOOL ALLOWANCE 550.00 7710.65060 A & A TRANSMISSION CORP. OUTSIDE REPAIR 484.55 7710.65060 A & A TRANSMISSION CORP. TIRE REPAIRS 80.00 7710.65060 AETNA TRUCK PARTS, INC. ASSORTED FILTERS 263.70 7710.65060 AETNA TRUCK PARTS, INC. AIR BRAKE FILTER 129.21 7710.65060 AETNA TRUCK PARTS, INC. BULB/SWITCH 147.50 7710.65060 BUCK BROTHERS, INC. OUTSIDE REPAIR 2,345.25 7710.65060 BUCK BROTHERS, INC. SQUEEGY/BOTTOM OF BLADE 488.75 7710.65060 BUCK BROTHERS, INC. HYGARD OIL/SEAL 131.36 7710.65060 CARQUEST EVANSTON BRAKE ROTOR RETURN 73.82- 7710.65060 CARQUEST EVANSTON AIR DRYER/CORE RETURN 114.00- 7710.65060 CARQUEST EVANSTON CORE RETURN 90.00- 7710.65060 CARQUEST EVANSTON BRAKE CABLE RETURN 47.49- 7710.65060 CARQUEST EVANSTON PAINT REMOVER 19.70 7710.65060 CARQUEST EVANSTON HEAD LIGHT 15.38 7710.65060 CARQUEST EVANSTON PARTS 16.53 7710.65060 CARQUEST EVANSTON RUBBERIZED UNDERCOAT 7.34 7710.65060 CARQUEST EVANSTON HD VOLT GAUGE 26.39 7710.65060 CARQUEST EVANSTON BAND CLAMP 10.86 7710.65060 CARQUEST EVANSTON TRUCK BED EQUIP. 600.95 7710.65060 CARQUEST EVANSTON STARTER 129.79 7710.65060 CARQUEST EVANSTON ASSORT. FUEL CONNECTORS 38.25 7710.65060 CARQUEST EVANSTON WIPER BLADE 8.20 7710.65060 CARQUEST EVANSTON HEAD LIGHT 15.38 7710.65060 CARQUEST EVANSTON CABIN AIR FILTERS 59.22 7710.65060 CARQUEST EVANSTON VELCRO STRIPS 8.24 51 R5504003B ACCOUNT NUMBER 7710.65060 7710.65060 7710.65060 7710.65060 7710.65060 7710.65060 7710.62355 7710.62355 7710.65090 7710.62355 7710.62355 7710.65035 7710.65035 7710.65035 7710.65060 7710.65060 7710.65060 7710.65060 7710.65060 7710.65060 7710.65060 7710.65060 7710.65060 7710.65060 7710.65060 7710.65060 7710.65060 7710.65060 7710.65060 7710.65060 7720 CAPITAL OUTLAY 7720.65550 CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 01/24/12 SUPPLIER NAME CARQUEST EVANSTON CARQUEST EVANSTON CERTIFIED LABORATORIES CHICAGO INTERNATIONAL TRUCKS, CHICAGO INTERNATIONAL TRUCKS, CHICAGO INTERNATIONAL TRUCKS, CINTAS #22 CINTAS #22 CINTAS FIRST AID & SUPPLY CINTAS #769 CINTAS #769 CITY WELDING SALES & SERVICE I CITY WELDING SALES & SERVICE I COUNTRY GAS CO. CUMMINS N POWER, LLC. CUMMINS N POWER, LLC. CUMMINS N POWER, LLC. CUMMINS N POWER, LLC. FREEWAY FORD TRUCK SALES CUMMINS N POWER, LLC. CUMMINS N POWER, LLC. CUMMINS N POWER, LLC. CUMMINS N POWER, LLC. GLOBAL EMERGENCY PRODUCTS, INC GLOBAL EMERGENCY PRODUCTS, INC GOLF MILL FORD GOLF MILL FORD GOLF MILL FORD GOLF MILL FORD GOLF MILL FORD CURRIE MOTORS 00605 INSURANCE FUND 7800 RISK MANAGEMENT 7800.66051 GALLAGHER BENEFIT SERVICES, IN 790152 LASALVIA CASE 790152.62130 AARYNN/ALLYSSA TRUCKING 00705 POLICE PENSION FUND 8100 POLICEMEN'S PENSION 8100.61755 GREAT LAKES ADVISORS, INC 8100.61755 SCHOOLMASTER, TIMOTHY DESCRIPTION AMOUNT BULBS 16.00 STARTER 185.79 GLUE ENHANCER 96.74 OUTSIDE ENGINE REPAIR 887.74 BLOWER RESISTOR 342.30 SEAT CONTROL VALVE 28.10 UNIFORM CLEANING 114.50 UNIFORM CLEANING 114.50 FIRST AID SUPPLIES 149.56 WEEKLY MAT SERVICE 141.49 WEEKLY MAT SERVICE 141.49 PROPANE 175.30 PROPANE 121.30 PROPANE 29.95 VALVE RETURN 44.00- VALVE RETURN 250.58- TUBE, VENT 25.48 OUTSIDE REPAIR 1,337.70 OUTSIDE REPAIR 1,603.03 HEATER CONTROL ASSYM. 15.66 SWITCH 83.42 HEAD LAMP 273.42 TIE ROD & SHOCKS 379.21 SIREN BRAKE 95.76 SCREEN DOME CREDIT 76.99- HOSE 252.64 SIDE BOARDS 692.89 COMBINATION SWITCH 101.50 SQUAD KEYS 251.52 SENSOR 174.71 88,866.73 7-VEHICLE REPLACEMENT PURCHASE 443,838.40 443,838.40 533,352.63 Dependent Eligibility Audit 9,500.00 9,500.00 COURIER SERVICE 19.82 19.82 9,519.82 *4TH QRT FIXED INCOME MANG. 6,118.93 *IMN SUPERBOWL OF INDEXING 275.54 52 R5504003B CITY OF EVANSTON, IL BILLS LIST ACCOUNT NUMBER 8100.61755 8100.61755 PERIOD ENDING 01/24/12 SUPPLIER NAME SCHOOLMASTER, TIMOTHY OTTOSEN BRITZ KELLY COOPER AND DESCRIPTION *ILR PUBLIC FUND BOARDS FORUM *LEGAL SERVICES AMOUNT 347.17 5,543.72 12,285.36 12,285.36 53 ACCOUNT NUMBER CITY OF EVANSTON BILLS LIST PERIOD ENDING 01/24/2012 SUPPLIER NAME DESCRIPTION Supplemental Bills List Attachment Sewer 7550.68305 IEPA 7535.68305 IEPA 7540.68305 IEPA Prepared by Approved by Loan Disbursement Sewer Imp Loan Disbursement Sewer Imp Loan Disbursement Sewer Imp Date Date AMOUNT 129,962.47 50,007.81 150,776.12 330,746.40 330,746.40 Grand Total 2,283,860.79 54 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 01/25/12 00100 GENERAL ACCOUNT 100 GENERAL FUND ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION 100.21650 NATIONAL GUARDIAN LIFE INSURAN INSURANCE PREMIUM JAN 2012 100.21640 GUARDIAN EMPLOYEE DENTAL PREMIUM JAN 12 100.21639 EYE MED VISION CARE EMPL VISION COVERAGE JAN 2012 100.21640 METLIFE SMALL BUSINESS CENTER EMPLOYEE DENTAL PREM JAN 2012 1510 PUBLIC INFORMATION 1510.62665 EVANSTON COMMUNITY MEDIA CENTE OPERATIONAL EXP. JAN. 2012 1910 FINANCE DIVISION - REVENUE 1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 1932 INFORMATION TECHNOLOGY DIVI. 1932.62250 PRESSTEK, INC. SERVICE CONTRACT 2012 1932.62340 INTERNET CONTENT MANAGEMENT (I WEBSENSE ANNUAL RENEWAL 1940 MISC. EXPENDITURES / BENEFITS 1940.61510 EAP CONSULTANTS, INC. EMPLOYEE SERVICES-JAN 2012 2250 SERVICE DESK 2250.62425 COLLEY ELEVATOR CO. ELEVATOR INSPECTIONS-JAN 2012 2260 OFFICE OF ADMINISTRATION 2260.62295 CEPIEL, DAVID MEAL REIMB. - LEAD HOMICIDE 2260.62295 SOSA, ANTHONY MEAL REIMB. - RAPID DEPLOYMENT 2260.62295 CURTIN III, THOMAS G MEALS- USE OF FORCE INSTR. 2260.62295 OSTAP, ANNA MEALS- MEDICAL PREPAREDNESS 2260.62295 WOZNIAK, PATRICK L MEALS- MEDICAL PREPAREDNESS 2260.62295 WRIGHT, JODY MEALS -MNG. INVESTIGATIVE UNIT 2260.62295 WILSON, TOSHA L MEAL REIMB. - LEAD HOMICIDE 2260.62295 WIEDLIN, BARBARA J MEALS -MNG. INVESTIGATIVE UNIT 2260.62295 WHITEHEAD, ROBERT R MEAL REIMB. - KRAV MAGA COURSE 2260.62295 SOPHIER, SCOTT MEAL REIMB. - TRAFFIC CRASH 2260.62295 ROBINSON, CHARLOTTE A. MEAL REIMB. - LEAD HOMICIDE 2260.62295 NIZIOLEK, REBECCA S. MEAL REIMB. - RAPID DEPLOYMENT 2260.62295 LEVY, GIL J MEAL REIMB. - RAPID DEPLOYMENT 2260.62295 KUBIAK, MARCIN MEAL REIMB. - LEAD HOMICIDE 2260.62295 HARTLEY, ARETHA MEAL REIMB. - INTERNAL AFFAIRS 2407 HEALTH SERVICES ADMIN 2407.62360 ILLINOIS PUBLIC HEALTH ASSOCIA IPHA ANNUAL MEMBERSHIP 2012 2435 FOOD AND ENVIRONMENTAL HEALTH 2435.62360 ILLINOIS ENVIRONMENTAL HEALTH MEMBERSHIP DUES 2012 - 4 55 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 01/25/12 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION 2435.62360 ILLINOIS ENVIRONMENTAL HEALTH MEMBERSHIP DUES 2012 - 4 2435.62360 ILLINOIS ENVIRONMENTAL HEALTH MEMBERSHIP DUES 2012 - 4 2435.62360 ILLINOIS ENVIRONMENTAL HEALTH MEMBERSHIP DUES 2012 - 4 2640 TRAF. SIG. & ST. LIGHT. MAINT 2640.65070 ELCAST LIGHTING STREETLIGHT FIXTURE REPAIRS 3055 LEVY CENTER 3055.65110 DRAMATISTS PLAY SERVICE ECT ROYALTIES FOR SPRG 2012 3095 CROWN ICE RINK 3095.62360 SESAC MUSIC LICENSE FEES 3710 NOYES CULTURAL ARTS CTR 3710.62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICE 00190 HPRP GRANT FUND 4901 HPRP GRANTS 4901.63156 CONNECTIONS FOR THE HOMELESS HPRP 2012 DRAW DOWN REQUEST 4901.63158 CONNECTIONS FOR THE HOMELESS HPRP 2012 DRAW DOWN REQUEST 4901.63159 CONNECTIONS FOR THE HOMELESS HPRP 2012 DRAW DOWN REQUEST 4901.63160 CONNECTIONS FOR THE HOMELESS HPRP 2012 DRAW DOWN REQUEST 00225 ECONOMIC DEVELOPMENT FUND 5300 ECON. DEVELOPMENT FUND 5300.62660 EVANSTON INVENTURE MEMBERSHIP DUES 00505 PARKING SYSTEM FUND 7025 CHURCH STREET GARAGE 7025.62509 REVCON TECHNOLOGIES, INC. 7036 SHERMAN GARAGE 7036.62509 REVCON TECHNOLOGIES, INC. 7037 MAPLE GARAGE 7037.62509 REVCON TECHNOLOGIES, INC. 00600 FLEET SERVICES 7710 MAJOR MAINTENANCE 7710.65060 VERMEER MIDWEST REVCON MAINTENACE AGREEMENT REVCON MAINTENANCE AGREEMEN REVCON MAINTENANCE AGREEMENT CONTROLLER 56 R5504003B CITY OF EVANSTON, IL BILLS LIST ACCOUNT NUMBER 7710.65060 7710.65065 7710.65060 7710.65060 7710.62240 7710.65060 7710.65060 7710.65060 7710.65060 7710.65060 7710.65060 7710.65060 7710.65060 7710.65060 7710.65060 7710.65060 7710.65060 7710.65060 7710.62355 7710.62355 7710.65035 7710.65060 7710.65060 7710.65065 7710.65065 7710.65060 7710.65060 7710.65060 7710.65060 7710.65060 7710.65060 7710.65060 7710.65060 7710.65060 7710.65060 7710.65065 7710.65060 00605 INSURANCE FUND PERIOD ENDING 01/25/12 SUPPLIER NAME VERMEER MIDWEST WENTWORTH TIRE SERVICE WEST SIDE TRACTOR WHOLESALE DIRECT INC ZEIGLER CHEVROLET-SCHAUM BURG L ZEIGLER CHEVROLET-SCHAUM BURG L A & A TRANSMISSION CORP. A & A TRANSMISSION CORP. AIM DISTRIBUTION CARQUEST EVANSTON CARQUEST EVANSTON CARQUEST EVANSTON CARQUEST EVANSTON CARQUEST EVANSTON CARQUEST EVANSTON CARQUEST EVANSTON CHICAGO INTERNATIONAL TRUCKS, CHICAGO INTERNATIONAL TRUCKS, CINTAS #22 CINTAS #769 CITY WELDING SALES & SERVICE I CUMBERLAND SERVICENTER CUMMINS N POWER, LLC. DUXLER TIRE & CAR CENTER CUMMINS N POWER, LLC. EVANSTON CAR WASH & DETAIL CEN GOLF MILL FORD GOLF MILL FORD GOLF MILL FORD GOLF MILL FORD GOLF MILL FORD GRAINGER, INC., W.W. INTERSTATE BATTERY OF NORTHERN LEACH ENTERPRISES, INC. LEMOI HARDWARE POMP'S TIRE SERVICE, INC. SIGLER'S AUTOMOTIVE & BODY SHO 7801 EMPLOYEE BENEFITS 7801.57230 NEY, NEAL J DESCRIPTION AMOUNT VALVE DIRECTIONAL CONTROL 459.03 4 NEW TIRES 595.00 2 RELAYS 56.68 25 WIPER BLADES 147.15 TPM READERS 724.88 REPLACE KEY/TRANSMITER 381.92 WIPER MOTOR 1,292.53 WINDSHIELD REPLACEMENT 175.00 NITRILE GLOVES 99.99 HYDROL. FITTING 76.09 PARTS RETURN CREDIT 171.00- FUEL FILTERS 108.41 ALTERNATOR 235.39 STARTER RETURN 64.00- 10 BULBS 10.40 TRIPLE SOCKET 22.86 RADIO 198.93 RADIO HARNESS 27.29 MAT SERVICE 109.98 MAT SERVICE 152.90 PROPANE, LIQUIFIED 117.80 BRAKE VALVE 257.77 PUMP, WATER 217.25 WHEEL BALANCE 40.00 WHEEL BALANCE 40.00 2 WASHES 17.98 SHIELD 11.76 CORE/ALTERNATOR 262.82 REAR CALIPER 112.98 CORE RETURN 60.00- CORE RETURN 75.00- 5 - EXTINGUISHERS 152.28 6 - BATTERIES 589.90 AIR DRYER SPIN 306.56 NUTS/BOLTS 3.00 3 RECAP TIRES 530.04 BUMPER ASSY./TRIM 2,135.36 10,000.67 10,000.67 REIMBURSEMENT-JAN INS PREMIEUM 145.49 145.49 145.49 57 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01/25/2012 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION Supplemental Bills List Attachment Insurance Various Various Worker's Comp Various Various Casualty Loss Various Various Worker's Comp Various Various Casualty Loss NSP2 5027.62516 5020.62486 Various Prepared by Approved by Chicago Title & Trust Affinity Title Service Brinshore Development LLC NSP2 Real Estate Sale NSP2 Acquisition -Real Estate Close NSP2 Real Estate Activities Date Date Grand Total AMOUNT 20,383.14 16,088.62 241,661.89 15,003.73 293,137.38 28,800.00 106,566.27 310,445.66 445,811.93 738,949.31 863,940.68 �111111161 For City Council meeting of January 23, 2012 Item A3.1 Business of the City by Motion: Service Center Locker Room Renovation For Action city ter Memorandum Evanston - To: Honorable Mayor, Members of the City Council Members of the Administration and Public Works Committee From: Douglas J. Gaynor, Director of Parks, Recreation & Community Services Paul D'Agostino, Superintendent of Parks, Forestry & Facilities Stefanie Levine, Assistant Superintendent of Parks, Forestry & Facilities Subject: Contract Award Recommendation for the Service Center Locker Room Renovation Project, Bid #12-57 Date: January 23, 2012 Recommended Action: Staff recommends approval of the base bid plus alternate 1 for the Service Center Locker Room Renovation Project to Manusos General Contracting, Inc. (Manusos) located at 91 Christopher Way, Fox Lake, Illinois 60020 in the total amount of $311,630. Funding Sources: FY 2012 CIP Carryover #415229: $ 7,500 FY 2012 CIP #415229: $392,500 Total $400,000 Summarv: Constructed in 1980 the 135,000 square foot Evanston Service Center consists of four interrelated building wings (A through D) and serves as the heart of City operations. Building "B" serves as the main operations center and contains offices, storage space, trade shops, the data center, cafeteria space and locker/washrooms. The existing locker and washroom facility serve approximately 100 male and 15 female employees on a daily basis. The vast majority of these employees work in field operations and require regular use of clean and well designed lockers and shower facilities to provide a suitable working environment. After 31 years of continuous service, the existing locker and washrooms are in need of renovation. In addition to the need to address ADA and code compliance issues, the facility is worn from heavy use and requires the replacement of a variety of finishes and fixtures. Overall, the locker and washroom areas are poorly designed as they are essentially open to public viewing from an adjacent corridor, creating a variety of privacy issues. Additionally, the locker 59 room area does not provide adequate accommodation for dealing with wet or soiled clothing material which is often in need of storage or cleaning on site. In order to address these items the City hired consultants Behles & Behles to prepare remodeling documents for public bidding and construction. Bid documents for the project were publicly released on December 1, 2011. Bids to perform this work were opened and publicly read on January 10, 2012. A total of six bids were received as follows: Contractor Manusos General Contracting, Inc. Boller Construction Company, Inc. Best Quality Builder of Illinois, Inc. Central Lakes Construction Co. Inc. Prinmar Corporation GA Johnson & Son Address Base Bid Alternate Alternate 1 2 91 Christopher Way, Fox Lake, IL $308,380 $3,250 $(7,515) 3045 Washington Street, Waukegan, IL $324,000 $2,600 $(7,500) 733 N. Westmore, Villa Park, IL $385,000 $3,600 $(5,000) 749 Pinecrest Drive, Prospect Heights, IL $389,881 $5,500 $(13,000) 8601 W. Bryn Mawr Ave, Suite 110, Chicago, IL $391,371 $3,100 $(6,400) 828 Foster Street, Evanston, IL $399,580 $5,000 $(3,800) In order to provide greater bidding flexibility, two alternate items were requested as follows: Alternate 1: Install new shower valves and trim at the existing shower enclosures to remain. In order to help reduce costs, the base bid requires the reuse of existing shower valves and trim in portions of the facility. Providing new valves and trim will ensure better operation with new versus salvaged equipment. As this item is within the available budget, staff recommends acceptance of this alternate. Alternate 2: Install fluorescent light fixtures in lieu of base bid LED light fixtures. The base bid includes the installation of high efficiency LED lighting. This alternate, which requires the use of fluorescent lighting in place of LED lighting, was provided in order to help reduce costs. However, as installation of the LED lighting is within the project budget and will help reduce long-term energy use, staff does not recommend acceptance of this alternate. Staff recommends award of the base bid plus alternate 1 for the lump sum amount of $311,630 to Manusos. Manusos is in compliance with the City's M/W/EBE goals (please see attached memorandum for additional information). Staff has contacted Manusos' reference with favorable results. One reference from a municipality indicated that Manusos' work quality was outstanding and that they hire this contractor regularly. A second reference from a park district indicated that Manusos provided such excellent service the company is at the top of the park district's list for future work. L. 1 A breakdown of project expenditures is as follows: Item Amount CIP Account #415229 $400,000 Recommended bid award-$311,630 Current encumbrances-$13,929 Balance Remaining $74,441 Work on this project is scheduled to begin in February 2012. The current substantial completion deadline is May 11, 2012. Attachments: MWEBE Memo 61 city of Memorandum Evanston - To: Stefanie Levine, Assistant Superintendent, Parks, Recreation and Community Services From: Joseph McRae, Interim Assistant City Manager Subject: Bid No. 12-57, Service Center Locker Room Project, M/W/EBE Compliance Approval, Manusos General Contracting, Inc. Date: January 13, 2012 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City's goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. However, woman -owned business enterprises (WBE) performing as general contractors such as Manusos General Contracting, Inc. meet all phases of compliance, i.e., initial, interim and final. Manusos General Contracting, Inc.'s total base bid is $308,380.00 and will receive 100% credit. Name of M/W/EBE Scope of Contract % MBE WBE EBE Work Amount Manusos General Primary $308,380.00 100% X Contracting, Inc. Contractor 91 Christopher Way, Fox Lake, IL 60020 Total M/W/EBE $308,380.00 100% Cc: Jewell Jackson, Purchasing & Contracts Manager Bid No 12-57, Service Center Locker Room Project, M/W/EBE Compliance Approval, Manusos General, Inc., 1-13-11 62 For City Council meeting of January 23, 2012 Item A3.2 Business of the City by Motion: Service Center Parking Deck Repair Project For Action city ter Memorandum Evanston - To: Honorable Mayor, Members of the City Council Members of the Administration and Public Works Committee From: Douglas J. Gaynor, Director of Parks, Recreation & Community Services Paul D'Agostino, Superintendent of Parks, Forestry & Facilities Stefanie Levine, Assistant Superintendent of Parks, Forestry & Facilities Subject: Contract Award Recommendation for the Service Center Parking Deck Repair Project, Bid #12-65 Date: January 23, 2012 Recommended Action: Staff recommends approval of the base bid plus alternates 1 and 3 for the Service Center Parking Deck Repair Project to G.A. Johnson & Son located at 828 Foster Street, Evanston, Illinois 60201 in the total amount of $554,880. Funding Sources: FY 2012 CIP #415224: $700,000 Summarv: Constructed in 1980 the 135,000 square foot Evanston Service Center consists of four interrelated building wings (A through D) and serves as the heart of City operations. Building "D" is comprised of a series of high bays which serve as the main storage facility for the City's fleet of Public Works, Parks and Forestry vehicles. Building "D" also serves as a single story parking structure for personal vehicles. The building's roof structure is comprised of concrete columns, pre -cast inverted beams and pre -cast double "T" slabs with a non-structural topping slab. Over the past ten years, leaking along the joints has been observed. In recent years the leaking has become more extensive resulting in visually observable deterioration in the double "T" precast decking and electrical and mechanical equipment below these areas. In October of 2007, gross structural failure was observed at one location as a result of significant spalling of a double "T" slab which required emergency shoring and repairs. In order to prevent further deterioration of this structure the City hired consultants Carl Walker, Inc in summer 2011 to prepare structural and waterproofing repair documents for public bidding and construction in spring 2012. 63 Bid documents for the project were publicly released on December 1, 2011. Bids to perform this work were opened and publicly read on January 10, 2012. A total of eight bids were received as follows: Contractor Address Base Bid Alternate Alternate Alternate Total Bid 1 2 3 GA Johnson 828 Foster Street, & Son Evanston IL $399,880 $120,000 $39,000 $35,000 $554,880 J. Gill & 236 E. 161st Place, Suite Company A, South Holland IL $414,466 $139,998 $59,100 $39,125 $593,589 JLJ 2748 S. 21 st Ave, Contracting Broadview, IL $438,330 $202,180 $69,100 $77,140 $717,650 Golf PO Box 686, Hammond, Construction IN $439,500 $152,500 $50,000 $60,000 $652,000 Takao Nagai Concrete 1755 W. Armitage Restoration Avenue, Chicago, IL $474,180 $114,130 $61,235 $23,250 $611,560 Rausch Construction 2717 South 13th Avenue, Company Broadview, IL $519,000 $108,000 $36,000 $45,000 $672,000 Truesdell Corporation 1310 W. 23rd Street, of Wisconsin Tempe AZ $548,548 $162,000 $45,000 $112,000 $822,548 Kovilic Construction 3721 N. Carnation Street, Co. Franklin Park, IL $567,586 $375,000 $100,500 $75,000 $1,017,586 In order to provide greater bidding flexibility, three alternate items were requested as follows: Alternate 1: Install new traffic coating over the entire parking deck surface. Providing this coating system will help to ensure that areas beneath the deck remain waterproof for the duration of the coating product's five year warrantee. Additionally, the coating system will help prolong the life of the concrete deck itself, shielding it from salt and weather damage. As this item is within the project budget and will result in a substantially more effective weather protection system, staff recommends acceptance of this alternate. Please note that our consultant also recommends acceptance of this alternate as they believe it will provide the best protection against water penetration for this building going forward. Alternate 2: Install traffic coating over designated areas of the parking deck surface. This alternate was developed in an effort to provide the option to restrict traffic coating installation to more severely deteriorated areas of the deck only in the event that a full coating system proved to be too expensive. As coating of the full deck is within budget and recommended by our consultant as described above, staff does not recommend acceptance of this alternate. Alternate 3: Remove the existing non -operational hydronic heating system. This alternate includes the removal of an expansive heating system that was original to the building's construction but taken out of service in 1999 when more modern heating/ventilation was installed. The obsolete heating system has not been removed to date due to budget constraints. At this time staff recommends acceptance of this alternate as removal of the system will eliminate a wide variety of obsolete components, clean up the structure overall and allow for better staff use of the facility. Staff recommends award of the base bid plus alternates 1 and 3 for the lump sum amount of $554,880. G.A. Johnson is in compliance with the City's M/W/EBE goals (please see attached memorandum for additional information). Additionally, the City has worked with this contractor on numerous past projects with favorable results including the Civic Center Roof Replacement, Civic Center Main Entry Steps, Clark Street Beach House and Sherman Plaza Gap Closure projects. A breakdown of project expenditures is as follows: Item Amount CIP Account #415224 $700,000 Recommended bid award-$554,880 Current encumbrances-$15,600 Balance Remaining $129,520 Work on this project is scheduled to begin in spring 2012. The current substantial completion deadline is July 20, 2012. Attachments: MWEBE Memo W City of Memorandum Evanston - To: Stefanie Levine, Assistant Superintendent, Parks, Recreation and Community Services From: Joseph McRae, Interim Assistant City Manager Subject: Bid No. 12-65, Service Center Parking Deck Repair Project, M/W/EBE Compliance Approval, G.A. Johnson & Son Date: January 13, 2012 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City's goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. However, business located within Evanston performing as general contractors such as G.A. Johnson & Son meet all phases of compliance, i.e., initial, interim and final. G.A. Johnson & Son's total base bid is $399,880.00 and will receive 100% credit. Name of M/W/EBE G.A. Johnson & Son 828 Foster Street Evanston, IL 60201 Total M/W/EBE Scope of Work Contract % MBE WBE EBE Amount Primary $399,880.00 100% X Contractor $399,880.00 100% Cc: Jewell Jackson, Purchasing & Contracts Manager Bid No 12-65, Service Center Parking Deck Repair Project, M/W/EBE Compliance Approval, G.A. Johnson & Son, 1-13- 12 66 For City Council meeting of January 23, 2012 Item A3.3 Business of the City by Motion: Service Agreement with Otis Elevator Corp For Action City of Memorandum Evanston - To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Douglas Gaynor, Director, Parks/Recreation & Community Services Paul D'Agostino, Superintendent, Parks/Forestry & Facilities Management Subject: Renewal of Elevator Service Agreement with OTIS Elevator Corp. for the Civic Center, Service Center, Maple Ave. and Church Street Self Parks Date: January 10, 2012 Recommended Action: Staff recommends renewal of the service and maintenance agreement with OTIS Elevator Corporation (949 Oak Creek Drive, Lombard, Illinois) for the elevators at the Service and Civic Centers, and Maple Avenue and Church Street parking garages for a 1-year term at a cost of $67,398.12. The proposed 1-year service agreement is effective January 1, 2012 to December 31, 2012. This agreement provides for a 3% annual increase from last year's fee. Funding Source: The table below lists the various funding sources used to pay for the maintenance of these elevators. Elevator Maintenance Civic Center (2 elevators) $14,712.90 Service Center (1 freight elevator) $7,305.30 Maple Avenue Garage (5 elevators) $29,684.94 Church Street Garage (3 elevators) $15,694.98 $67,398.12 Account Budget Facilities Mgmt. $15,000 3806.62245 Public Works 2610.62425 $4,165 2610.62245 $3,140.30 Parking Fund (Maple) $35,700 7037.62425 Parking Fund (Church) $16,500 7025.62425 Page 1 of 2 67 Summarv: OTIS Elevator Corporation has been providing very good elevator maintenance service to the City for many years. They have been successfully maintaining and servicing the elevators located at the Service and Civic Centers and Maple Ave. and Church Street Self Parks under various length contracts and extensions since 2005. Annual maintenance and service agreements for elevators are standard practice for municipal facilities. The Facilities Management (FM) Division administers this elevator service agreement for all of the above locations. City staff will be developing a comprehensive Request for Proposals later this year for the maintenance of all elevators and lifts in all City buildings. The intent of this RFP will be to assure us of the best pricing for this work, as well as to bring all of the contracts into the same timeline of starting and ending dates coordinated with the fiscal year budget. In the interim, staff recommends this sole source contract be extended through the end of 2012 due to both their successful past performance and their knowledge of these elevators, most of which were installed by this company. Legislative Historv: None Attachments: Copy of proposed one-year contract addendum Page 2 of 2 68 r �h DATE: January 6, 2012 TO: City of Evanston 2100 Ridge Avenue Evanston, IL 60201 EQUIPMENT LOCATION: Evanston Civic Center Evanston Public Works Church Street Parking Maple Avenue Parking Evanston, IL 60201 CONTRACT NUMBER: Contract: CY 8210 FROM: Otis Elevator Company 949 Oak Creek Drive Lombard, IL 60148 Tina Hickman Account Manager P: (630) 461-1061 F: (860) 998-3932 CONTRACT DATE: 11/17/2001 We propose the following modification to the Contract referred to above, to take effect as of: January 1, 2012 Machine numbers 608535-608539, 404887-404889, D40037, D40329, D40387will be resigned under the existing contract for an additional year. All terms and special provisions noted on contract# CY 8210 are applicable to this addendum. Below is a breakdown of the 2012 pricini: Location Church Street Parking Maple Avenue Parking Evanston Civic Center Evanston Public Works Total Monthly Price Annual $1,307.92 $15,694.98 $2,473.75 $29,684.94 $1,226.08 $14,712.90 $608.78 $7,305.30 $5,616.51 $67,398.12 This proposal, when accepted by you below and approved by our authorized representative, will become binding as an addendum and modification to the Contract. All other terms, conditions and obligations in the Contract referred to are to remain in full force and effect. This quotation is valid for ninety (90) days from the proposal date. OTIS ELEVATOR COMPANY, 1995 All Rights Reserved impact Form MNT-ADD (02/05) Contract# Contract: CY 821 OPage 1 We Accepted in Duplicate CUSTOMER Approved by Authorized Representative Date: Signed: X Print Name: Title: E-mail: Name of Company: ❑ Principal, Owner or Authorized Representative of Principal or Owner ❑ Agent (Name of Principal or Owner) Submitted by: Tina Hickman OTIS ELEVATOR COMPANY Approved by Authorized Representative Date: Signed: Print Name: Richard Jandora Title: General Manager OTIS ELEVATOR COMPANY, 1995 All Rights Reserved Impact Form MNT-ADD (12/01) Contract# Contract: CY 821 OPage 2 70 For City Council meeting of January 23, 2012 Item A3.4 Business of the City by Motion: Elevator Service Agreement with Thyssenkrupp For Action City of Memorandum Evanston - To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Douglas Gaynor, Director, Parks/Recreation & Community Services Paul D'Agostino, Superintendent, Parks/Forestry & Facilities Management Subject: Renewal of Elevator Service Agreement with ThyssenKrupp Elevator Corp. for the Sherman Plaza Self Park Date: January 10, 2012 Recommended Action: Staff recommends a one-year renewal of the service and maintenance agreement with ThyssenKrupp Elevator Corporation (355 Eisenhower Lane South, Lombard, Illinois) for the elevators at the Sherman Plaza parking garage at a cost of $36,844.80. The proposed 1-year service agreement is effective January 1, 2012 to December 31, 2012. This agreement provides for a 4% annual increase from last year's fee. Fundinq Source: 2012 Parking Fund account #7036.62425: $42,000 Summarv: ThyssenKrupp Elevator Corporation has been providing very good elevator maintenance service to the Sherman Plaza elevators since taking over in mid-2007 for a non -performing elevator maintenance company. They have been successfully maintaining and servicing these elevators since 2007. Annual maintenance and service agreements for elevators are standard practice for municipal facilities. The Facilities Management (FM) Division administers this elevator service agreement in cooperation with the Parking Division for this location. City staff will be developing a comprehensive Request for Proposals later this year for the maintenance of all elevators and lifts in all City buildings. The intent of this RFP will be to assure us of the best pricing for this work, as well as to bring all of the contracts into the same timeline of starting and ending dates coordinated with the fiscal year budget. In the interim, staff recommends this sole source contract be extended through the end of 2012 due to the fact that all of these units were originally installed by Page 1 of 2 71 ThyssenKrupp, and because of their successful past performance in maintaining these elevators over the past 5 years. Leqislative History: None Alternatives: Operate the elevators without a service agreement. This would expose the Parking Fund to potential high costs of service in the event that one or more of the six elevators broke down. Attachments: Copy of proposed one-year contract Page 2 of 2 72 TK-45-4211 Purchaser: City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Hereinafter referred to as "Purchaser", "you', and "your" Location: Sherman Plaza 821 Davis Street Evanston, IL 60201 By: ThyssenKrupp Elevator Corporation 355 Eisenhower Lane South Lombard, IL 60148 Telephone: (708)372-4849 Fax: (866)228.6054 E-Mail: john,gill Ca)thyssenkrupp,com Internet: www.thyssenkruppelevator.com Hereinafter referred to as "ThyssenKrupp Elevator Corporation", "ThyssenKrupp Elevator', "we", "us" and 'bur". GOLD MAINTENANCE AGREEMENT ThyssenKrupp Elevator agrees to maintain Purchaser's elevator equipment described below in accordance with this agreement, We will endeavor to provide a comprehensive maintenance program designed to protect your investment and maximize the performance, safety, and life span of the elevator equipment to be maintained. Equipment To Be Maintained Building Name Unit Quantity Manufacturer Type of Unit Application of Unit Unit ID or Serial # Sherman Plaza 1 ThyssenKrupp Geared Traction Passenger CU5674 Sherman Plaza 1 ThyssenKrupp Geared Traction Passenger Cu5675 Sherman Plaza 1 ThyssenKrupp Geared Traction Passenger CU5676 Sherman Plaza 1 ThyssenKrupp Geared Traction Passenger CU5677 Sherman Plaza 1 ThyssenKrupp Geared Traction Passenger CU5678 Sherman Plaza 1 ThyssenKrupp Geared Traction Passenger CU5679 ThyssenKrupp Elevator Americas Business Unit 73 Preventative Maintenance Proaram We will service your equipment described in this agreement on a regularly scheduled basis. These service visits will be performed during normal business working days and hours, which are defined as Monday through Friday, 8:00 AM to 4:30 PM (except scheduled holidays). All work performed before or after normal business working days and hours shall be considered "Overtime". ThyssenKrupp Elevator will perform the following services: • Examine your elevator equipment for optimum operation. Our examination, lubrication and adjustment will cover the following components of your elevator system: o Control and landing positioning systems o Signal fixtures o Machines, drives, motors, governors, sheaves, and wire ropes o Power units, pumps, valves, and jacks o Car and hoistway door operating devices and door protection equipment o Loadweighers, car frames and platforms, and counterweights o Safety mechanisms • Lubricate equipment for smooth and efficient performance • Adjust elevator parts and components to maximize performance and safe operation Full Coverage Parts Repair and Replacement ThyssenKrupp Elevator will provide full coverage parts repair and/or replacement for all components worn due to normal wear, unless specifically excluded in the "Items Not Covered" or "Other Conditions" provisions herein. We maintain a comprehensive parts inventory to support our field operations, All replacement parts used in your equipment will be new or refurbished to meet the quality standards of ThyssenKrupp Elevator. Most specialized parts are available within 24 hours, seven days a week. We will relamp all signals as required (during regularly scheduled visits). Maintenance Control Proaram ThyssenKrupp Elevator performs service in accordance with our written Maintenance Control Program. This program meets or exceeds any and all requirements of ASME A 17.1-2007 Code, Section 8.6. The Maintenance Control Program includes ThyssenKrupp Elevator's Maintenance Tasks & Records documentation which shall be used to record all work performed on the equipment and is provided with each controller. We do not perform any tests unless such tests are specifically listed as included elsewhere in this agreement. Qualitv Assurance To help increase elevator performance and decrease downtime, our technicians utilize the latest industry methods and technology available to us for your specific brand of elevator. They will be equipped with our tools, documentation and knowledge to troubleshoot your unique system, as well as access to a comprehensive parts replacement inventory system. Behind our technicians is a team devoted to elevator excellence. Technicians are supported around the clock by a team of engineers and field support experts. Our North American technical support facilities continuously research advancements in the industry and in your equipment. Also, our internal quality control program ensures optimum and reliable operation of your elevator equipment. To assure that quality standards are being maintained, we may conduct periodic field quality audit surveys. Your dedicated ThyssenKrupp Elevator representative will be available to discuss your elevator needs with you in all aspects of service and modernization. In addition, you may receive recommendations for upgrades that will also provide you with budget options designed to enhance the appearance, performance and safety of or meet Code requirements for your equipment over time. Service Reauests durina Normal Workina Days and Hours Service requests are defined as any request for dispatch of our technician to the location of the equipment covered in this agreement from one or more of the following: you or your representative, the building or building's representative, emergency personnel, passengers through the elevator's communication device and/or from VISTA Remote Monitoring through the elevator's communication line. Service requests include minor adjustments and response to emergency entrapments that can be accomplished in two hours or less (excluding travel time) and do not include regularly scheduled maintenance visits. We will respond to service requests during normal business working days and hours, as defined above, at no additional charge. Overtime Service Reauests On all overtime service requests, you will be responsible for all labor costs including travel time, travel expenses, and time spent on the job. Such costs will be invoiced at our standard overtime billing rates, Overtime service requests are performed before or after normal business working days and hours. ❑ VIEW® (Check box if included) VIEW is ThyssenKrupp Elevator's customer oriented, online service activity reporting system, VIEW allows building owners and managers to monitor our maintenance and service call activity. VIEW can be accessed via the Internet any time, day or night. You can "VIEW' service tickets associated with a single elevator serviced under this agreement, for all the elevators at the location serviced under this agreement, or across an entire portfolio of elevator equipment that is serviced by ThyssenKrupp Elevator. Elevator Maintenance Agreement TK GA 05/10 TK-45.4211 Page 2 of 5 74 ❑ VISTA@ (Check box if included) VISTA Remote Monitoring is ThyssenKrupp Elevator's exclusive service for monitoring the status and performance of your elevator(s). VISTA monitors compatible equipment 24 hours per day, 7 days per week, and 365 days per year. Constantly monitoring performance data on your equipment provides ThyssenKrupp Elevator the ability to respond to operational irregularities quickly and more efficiently. With VISTA, we can often dispatch a service technician to your location before any interruption in elevator service occurs. Service visits based on VISTA data will be made during normal business hours on normal business days. ❑ SoundNet® (Check box if included) SoundNet is ThyssenKrupp Elevator's 24-hour telephone monitoring and emergency call service. Our representatives are trained to handle elevator calls and they can assess the situation and quickly dispatch a technician when necessary. If needed, they can stay on the line to reassure a stranded passenger that help is on the way. SoundNet maintains digital recordings and computerized records of the time, date, and location of calls received and action taken for the benefit of passengers and building owners. ® Periodic Safetv Testing (Check box if included) ThyssenKrupp Elevator will test your equipment in accordance with those annual periodic testing requirements as outlined in the American National Safety Code for Elevators and Escalators, ANSI A 17.1, which are in effect at the time this agreement is executed. In the event that the state, city or local governing authority in which the equipment is located has adopted different requirements, ThyssenKrupp Elevator will test your equipment in accordance with those annual periodic testing requirements in effect at the time this agreement is executed. You agree to pay for any costs of the inspector and/or inspection fees. Special considerations regarding Periodic Safety Testing are set forth below. Product Information. You agree to provide ThyssenKrupp Elevator with current wiring diagrams that reflect all changes, parts catalogs, and maintenance instructions for the equipment covered by this agreement (exception: we will supply all of the above for new ThyssenKrupp elevators at no additional cost). You agree to authorize us to produce single copies of any programmable device(s) used in the equipment for the purpose of archival back-up of the software embodied therein. These items will remain your property. Safe . You agree to instruct or warn passengers in the proper use of the equipment and to keep the equipment under continued surveillance by competent personnel to detect irregularities between elevator examinations. You agree to immediately report any condition that may indicate the need for correction before the next regular examination. You agree to immediately shut down the equipment upon manifestation of any irregularities in either the operation or the appearance of the equipment, to immediately notify us, and to keep the equipment shut down until the completion of any repairs, You agree to give us immediate verbal notice and written notice within ten (10) days after any occurrence or accident in or about the elevator. You agree to provide our personnel with a safe place to work. You agree to provide a suitable machine room, including secured doors, waterproofing, lighting, ventilation, and appropriate air temperature control to maintain that room at a temperature between 501 and 90°F. You also agree to maintain the elevator Pit in a dry condition at all times. Should water or other liquids become present, you will contract with others for removal and the proper handling of such liquids. We reserve the right to discontinue work in the building whenever, in our sole opinion, our personnel do not have a safe place to work. You also agree that if ThyssenKrupp Elevator's inspection of a piece of equipment serviced under this agreement reveals an operational problem which, in ThyssenKrupp Elevators sole judgment, jeopardizes the safety of the riding public, ThyssenKrupp Elevator may shut down the equipment until such time as the operational problem is resolved. In that event, ThyssenKrupp Elevator will Immediately advise you in writing of such action, the reason for such action, and whether any proposed solution is covered by the terms of this agreement. Other. You agree not to permit others to make alterations, additions, adjustments, or repairs or replace any component or part of the equipment during the term of this agreement. You agree to accept our judgment as to the means and methods employed by us for any corrective work under this agreement. Since ThyssenKrupp Elevator's top priority is the satisfaction of its customers, if you should have any concern(s) with the means and methods used to maintain or repair the equipment covered under this agreement, you agree to provide us with written notice of that concern and give us thirty (30) days to respond either in writing or commence action to appropriately resolve it. In the event of the sale, lease or other transfer of the ownership or management of the premises in which the elevator(s) or equipment described herein are located, you agree to see that such transferee is made aware of this agreement and agrees to assume and/or be bound by the conditions hereof for the balance of the unexpired term of this agreement. Should the transferee fail to assume this agreement, you shall remain liable for all unpaid amounts, including those owed for the balance of the current unexpired term of this agreement. In consideration of ThyssenKrupp Elevator performing the services herein specified, you expressly agree to indemnify, defend, save harmless, discharge, release and forever acquit ThyssenKrupp Elevator Corporation, our employees, officers, agents, affiliates, and subsidiaries from and against any and all claims, demands, suits, and proceedings brought against ThyssenKrupp Elevator, our employees, officers, agents, affiliates and subsidiaries for loss, property damage (including damage to the equipment which is the subject matter of this agreement), personal injury or death that are alleged to have been caused by the Purchaser or any others in connection with the presence, use, misuse, maintenance, installation, removal, manufacture, design, operation or condition of the equipment covered by this agreement, or the associated areas surrounding such equipment. Your duty to indemnify does not apply to the extent that the loss, property damage (including damage to the equipment which is the subject matter of this agreement), personal injury or death is determined to be caused by or resulting from the negligence of ThyssenKrupp Elevator and/or our employees. You recognize that your obligation to ThyssenKrupp Elevator under this clause includes payment of all attorney's fees, court costs, judgments, settlements, interest and any other expenses of litigation arising out of such claims or lawsuits. Insurance. You expressly agree to name ThyssenKrupp Elevator Corporation along with its officers, agents, affiliates and subsidiaries as additional insureds in your liability and any excess (umbrella) liability insurance policy(ies), Such insurance must insure ThyssenKrupp Elevator Corporation, along with Its officers, agents, affiliates and subsidiaries for those claims and/or losses referenced in the above paragraph, and for claims and/or or losses arising from the sole negligence or responsibility of ThyssenKrupp Elevator Corporation and/or its officers, agents, affiliates and subsidiaries. Such insurance must specify that its coverage is primary and non-contributory. You hereby waive the right of subrogation. Elevator Maintenance Agreement TK GA 05/10 TK-45-4211 Page 3 of 5 75 Items Not Covered. We do not cover cosmetic, construction, or ancillary components of the elevator system, including the finishing, repairing, or replacement of the cab enclosure, ceiling frames, panels, and/or fixtures, hoistway door panels, door frames, swing door hinges and closing devices, sills, car flooring, floor covering, lighting fixtures, ceiling light bulbs and tubes, main line power switches, breaker(s), feeders to controller, below ground or unexposed hydraulic elevator system, including but not limited to, jack cylinder, piston, PVC or other protective material; below ground or unexposed piping, alignment of elevator guide rails, smoke and fire sensors, fire service reports, all communication and entertainment devices, security systems not installed by us, batteries for emergency lighting and emergency lowering, air conditioners, heaters, ventilation fans, pit pumps and all other items as set forth and excluded in this agreement. Other Conditions. With the passage of time, equipment technology and designs will change. If any part or component of your equipment covered under this agreement cannot, in our sole opinion, be safely repaired and is no longer stocked and readily available from either the original equipment manufacturer or an aftermarket source, that part or component shall be considered obsolete. You will be responsible for all charges associated with replacing that obsolete part or component as well as all charges required to ensure that the remainder of the equipment is functionally compatible with that replacement part or component, In addition, we will not be required to make any changes or recommendations in the existing design or function of the unit(s) nor will we be obligated to install new attachments or parts upon the equipment as recommended or directed by insurance companies, governmental agencies or authorities, or any other third party. Moreover, we shall not be obligated to service, renew, replace and/or repair the equipment due to any one or more of the following: anyone's abuse, misuse and/or vandalism of the equipment; anyone's negligence in connection with the use or operation of the equipment; any loss of power, power fluctuations, power failure, or power surges that in any way affect the operation of the equipment; fire, smoke, explosions, water, storms, wind, lightening, acts of civil or military authorities, strikes, lockouts, other labor disputes, theft, not, civil commotion, war, malicious mischief, acts of God, or any other reason or cause beyond our control that affects the use or operation of the equipment. You expressly agree to release and discharge us and our employees for any and all claims and/or losses (including personal injury, death and property damagge, specifically including damage to the property which is the subject matter of this agreement) associated therewith or caused thereby. ThyssenKrupp Elevator shall also automatically receive an extension of time commensurate with any delay in performance caused by or related to the aforementioned and you expressly agree to release and discharge ThyssenKrupp Elevator from any and all claims for consequential, special or indirect damages arising out of the performance of this agreement. In no event shall ThyssenKrupp Elevator's liability for damages arising out of this agreement exceed the remaining unpaid installments of the current, unexpired term of this agreement. Should your system require any of the safety tests on the commencement date of this agreement, ThyssenKrupp Elevator assumes no responsibility for the day-to-day operation of the governor or safeties on traction elevators, or the hydraulic system on hydraulic elevators under the terms of this agreement until the test has been completed and the equipment passed. Should the respective system fail any of those tests, it shall be your sole responsibility to make necessary repairs and place the equipment in a condition that we deem acceptable for further coverage under the terms of this agreement. We shall not be liable for any damage to the building structure or the elevator resulting from the performance of any safety tests we perform at any time under this agreement. If during the initial firefighter's service test, that feature is found to be inoperable, you shall be responsible for all costs associated with necessary repair(s) to bring the elevator(s) into compliance with the applicable elevator codes in your local jurisdiction, In the event a third party is retained to enforce, construe or defend any of the terms and conditions of this agreement or to collect any monies due hereunder, either with or without litigation, the prevailing party shall be entitled to recover all costs and reasonable attorney's fees. You hereby waive trial by jury, You agree that this agreement shall be construed and enforced in accordance with the laws of the state where the equipment is located, You consent to jurisdiction of the courts, both state and Federal, of the state in which the equipment is located as to all matters and disputes arising out of this agreement, In the event any portion of this agreement is deemed invalid or unenforceable by a court of law, public policy or statute, such finding shall not affect the validity or enforceability of any other portion of this agreement. Our rights under this agreement shall be cumulative and our failure to exercise any rights given hereunder shall not operate to forfeit or waive any of said rights and any extension, indulgence or change by us in the method, mode or manner of payment or any of its other rights shall not be construed as a waiver of any of its rights under this agreement. Price. The price for the services as stated in this agreement shall be Three Thousand Seventy and 40/100 dollars ($ 3,070.40) per month, excluding taxes, payable quarterly in advance, Term. This agreement is effective for one (1) year startingJanuary 01, 2012 and is non -cancelable. To ensure continuous service, this agreement will be automatically renewed for successive one (1}year periods, unless either party timely serves written notice upon the other party of Its intention to cancel at least ninety (90) days but not more than 120 days before the end of the initial one (1) year year period, or at least ninety (90) days but not more than 120 days before the end of any subsequent one (1) year renewal period, Notice shall be sent by certified mail, return receipt requested to the address set forth on page 1 of this agreement. Time is of the essence. Annual Price Adiustments. Since our costs to provide you with the service set forth in this agreement may increase, we reserve the right to adjust the price of -our service under this agreement accordingly. In the event this occurs, we will adjust your monthly price based on the percentage change in the average rate paid to elevator examiners. This rate paid to elevator examiners consists of the hourly rate paid to examiners plus fringe benefits and union welfare granted in place of or in addition to the hourly rate. Fringe benefits include pensions, vacations, paid holidays, group insurance, sickness and accident insurance, and hospital insurance. We also reserve the right to make additional adjustment to the price of our service under this agreement and/or enact surcharges as needed to account for increased fuel prices when such increases exceed the Consumer Price Index (CPi) current rate, We also reserve the exclusive right to make additional adjustment to the price of our service under this agreement in the event that the equipment covered by this agreement is modified from its present state. Early Payment Discount. You may elect to pay in advance for twelve (12) months of service described in this agreement, Such a pre- payment entitles you to a 3% discount from the annual price in effect at the time of payment. Elevator Maintenance Agreement TK GA 05/10 TK•45-4211 Page 4 of 5 Erg Overdue Invoices. A service charge of 1'/2% per month, or the highest legal rate, whichever is more, shall apply to all overdue accounts you have with ThyssenKrupp Elevator that are in any way related to your equipment described in this agreement. If you do not pay any sum due to ThyssenKrupp Elevator related to your equipment described in this agreement, regardless of whether it is billed pursuant to this agreement or any other with us, within sixty (60) days from the billing date, we may also choose to do one or more of the following: 1) suspend all service until all amounts due have been paid In full, and/or 2) declare all sums for the unexpired term of this agreement due immediately as liquidated damages and terminate our obligations under this agreement. If ThyssenKrupp Elevator elects to suspend service, we shall not be responsible for personal injury, death, damage to property (including damage to the equipment that is the subject matter of this agreement) or losses of any other type or kind that is in any way related the ThyssenKrupp Elevator's suspension of service. Upon resumption of service, you will be responsible for payment to ThyssenKrupp Elevator for all costs we incur that result from our suspension of service and to remedy any damage caused to your equipment during that time. Time is of the essence. AgF�9t1pce. Your acceptance of this agreement and its approval by an authorized manager of ThyssenKrupp Elevator will constitute excrruslve y and entirely the agreement for the services herein described. All other prior representations or agreements, whether written or verbal, will be deemed to be merged herein and no other changes in or additions to this agreement will be recognized unless made in writing and properly executed by both parties. Should your acceptance be in the form of a purchase order or other similar document, the provisions of this agreement will govern, even in the event of a conflict. This proposal is hereby accepted in its entirety and shall constitute the entire agreement as contemplated by you and us. This proposal is submitted for acceptance within one -hundred twenty (120) days from the Date Submitted by the ThyssenKrupp Elevator representative indicated below. No agent or employee shall have the authority to waive or modify any of the terms of this agreement without the prior written approval of an authorized ThyssenKrupp Elevator manager. 4 Thy se Kr Elev or rporation: City of Evanston ThyssenKrupp Elevator Corporation Approval: By: By: By: (Sign ure f hyssenKrupp Elevator Representative) (Signature of Authorized Individual) (Signature of Authorized Individual) John S. Gill (Print or Type Name) (Print or Type Name) Sr. Account Manaaer (708)372-4849 (Print or Type Title) (Print or Type Title) December 22, 2011 (Date Submitted) (Date of Approval) (Date of Approval) Special Considerations Submission of Proposed Agreement when Original Aqreement in Full Force and Effect In the event that Purchaser and ThyssenKrupp Elevator are parties to an existing elevator maintenance agreement at the time this proposed agreement is submitted for consideration, the existing agreement will remain in full force and effect until such time as this proposed agreement is accepted and fully executed in writing by both parties. Upon full acceptance by both parties, this proposed agreement shall supersede all prior agreements. Elevator Maintenance Agreement TK GA 05/10 TK-45-4211 Page 5 of 5 77 For City Council meeting of January 23, 2012 Item A3.5 Business of the City by Motion: Azteca Cityworks Maintenance & Support Agreement For Action 46 city of Memorandum Evanston - To: Honorable Mayor and Members of the City Council Members of the Administration and Public Works Committee From: Marty Lyons, Interim Administrative Services Director Bruce Slown, IT Division Manager Jennifer Spaulding, IT Applications and Development Manager Subject: Renewal of annual Azteca Cityworks Maintenance and Support Agreement Date: January 10, 2012 Recommended Action: Approval to renew the annual sole source maintenance and support agreement for the term February 21, 2012 through February 21, 2013 with Azteca Systems Inc. (11075 South State Street, Sandy UT) for Cityworks work order and service request management software in the amount of $22,405. Fundinq Source: Utilities Department: Account 7125.62340 $10,500 Account 7410.62340 $ 2,100 311 Division: Account 2251.64505 $ 3,295 Information Technology Division: Account 1932.62340 $ 6,510 Summarv: Annual maintenance and support agreements are standard in the technology industry and are typically assessed by software companies to continuously improve software applications as well as to fund support centers with skilled employees for customers in order to resolve problems as quickly as possible. The City, as a customer with an active maintenance and support agreement, has access to all available fixes, updates, upgrades and enhancements to the software as well as access to online and telephone customer support. a�• This is a sole source request because the only option for continual comprehensive maintenance and support of the Cityworks application is Azteca Systems Inc., as the developer and distributor of the software. There are no independent third -party businesses that provide support for this product. Historv: Azteca Cityworks (Cityworks) is a GIS-centric asset and infrastructure management system that has been used by the Utilities Department since 2002. Cityworks consists of two main components — a work order system that tracks costs associated with over 100 Water and Sewer work activities and a service request system that tracks nearly 50 types of customer calls. In October 2010, to support the 311 project, the City of Evanston contracted with Azteca for the purchase of a standard Cityworks application program interface (API) to automate the creation of service requests from 311 to Cityworks and eliminate duplicate entry into multiple systems. Annual support and maintenance for the API is currently $3,295. City Council approved the expansion of Cityworks for the Public Works department at the December 13, 2010 meeting. This increased licensing by 12 users thus increasing the annual support fee from $16,305 to $22,405. A team comprised of Public Works and Information Technology staff began implementing Cityworks for Public Works in fall 2010. Phase I focused on Streets and Sanitation and included configuration of 33 work orders and 22 service requests as well as training for staff to enter work orders and service requests and perform system administrator functions. The implementation included a major upgrade to the City's GIS as well as a move to the server version of Cityworks for Public Works. Streets and Sanitation began using Cityworks to track work orders in late October 2011. They will begin using Cityworks to resolve service requests from 311 when the API configuration is finished in January of 2012. Phase I will be completed in January 2012. Phase II will incorporate both a comprehensive sign and street light inventory into GIS and work order configuration within Cityworks. The number and types of work orders and service requests to be added to the system are currently in the planning stages. Phase II is slated for go -live in late 2012. Utilities will also be migrating to the server version of Cityworks by the end of 2012. Alternatives: Currently, there are no practical alternatives to this renewal. Attachments: Azteca Service Contract: "Cityworks Renewal Azteca Amendment 4" 79 Azteca Systems, Inc. �� Phone: (801) 523-2751 11075 South State St,.,..: „.:.,: FAX (801) 523-3734 Suite 24 Email: azteca@cityworks.com Sandy, Utah http://www.cityworks.com 84070 AMENDMENT #4 CITYWORKS ® SOFTWARE LICENSE AGREEMENT Contract No. C123104 By accepting this order both parties agree to amend the Master Software License Agreement Contract No. C123104 between the City of Evanston, IL (Licensee) and Azteca Systems, Inc. dated 08/21/O1 which is incorporated herein by reference, to include the below -named software licenses, which are hereby licensed under the same terms and conditions. 5. Licensing: Price quote JS1030201001 —Items 1.1,1.2 & 1.3 5.1 Description of License: Citvworks Server AMS —12 Lotins Initial mo 20. Data Confidentiality Statement: For any client data and / or confidential information (data) provided to Azteca Systems, we will take reasonable measures to assure that the data is not inappropriately accessed or distributed to any third -party. Data provided to Azteca Systems by the client will be loaded onto Azteca Systems servers or employee computers for the purpose of testing Cityworks software, database structure, or database values, and related ESRI software to resolve database or software performance issues, software enhancements and software defects ("bugs"). At no time will the data be distributed to individuals or organizations who are not Azteca Systems employees without first receiving written approval from the client. If requested by the client, and once the testing has been completed, Azteca Systems will delete all data provided by the client. Initial W IN WITNESS WHEREOF, the parties hereto have executed this Agreement to be effective, valid, and binding upon the parties as of the date below as executed by their duly authorized representatives. Accepted and Agreed: Citv of Evanston. IL (Licensee) By: 11 `� Authorize 0 (-ure Azteca Svstems. Inc. (Azteca), 4Au By:nature g Printed Name: l/�� L)/ X�644 WI C Z Printed Name: Brian L. Haslam Title: t1 ! TY R11A ,4 (a -t Date: 4)- /.23 / j4 0/1) Witness By: Approved as to form: ay. 94o'-V�� W. Grant Farrar Corporation Counsel Title: President Date: i )--/ D-7�> /)-0/ o By: I t z • Azteca Systems, Inc. Ph. (801) 523-2751 11075 South State St. FAX (SOI) 523-3734 Suite 24 ��.a, �� Email: azteca@cityworks.com Sandy, Utah Web: http://www.cityworks.com 84070 AMENDMENT #4 CITYWORKS ® UPDATE & SUPPORT AGREPMENT Contract No. C123104 By accepting this order both parties agree to amend the Master Update & Support Agreement Contract No. C123104 between the City of Evanston, IL, (Licensee) and Azteca Systems, Inc. dated 08/21/01, which is incorporated herein by reference, to include the above update and support agreement. Azteca Systems and the User have entered into an amended update and support agreement witl. respect to use of Cityworkso software; and User also desires to amend the software Update & Suppor: services from Azteca Systems with respect to such Software. 9. IDENTIFICATION AND AMOUNTS 9.2 User Agreement: Between Azteca Systems and the User dated: (a) Effective Date of Amendment: 171 23 1 In .tial fW (b) Fee for Existing Update & Support period: $16.305.00 In itial (c) Fee for adding Server AMS —12 logins: Price quote JS1030201001— Item 2.1 6$,100.00 Initial (d) Renewal Fee for successive Update & Support periods: 522.405.00 h dtial 9.3 (a) Description of Covered Software: Citvworks Server AMS —12 LoLyins, initial LON 10. DATA CONFIDENTIALITY STATEMENT: For any client data and / or confidential information (data) provided to Azteca Systems, we will take reasonable measures to assure that the data is not inappropriately ac,:essed or distributed to any third - party. Data provided to Azteca Systems by the client will be loaded onto Azteca Systems servers or employee computers for the purpose of testing Cityworks software, database structure, or database values, and related ESRI software to resolve database or software performance issues, software enhancements and software defects ("bugs"). At no time will the d ita be distributed to individuals or organizations who are not Azteca Systems employees without first teceiving written approval from the client. If requested by the client, and once the testing has been ©mpleted, Azteca Systems will delete all data provided by the client. Initial IN WITNESS WHEREOF, the parties hereto have executed thi, Agreement to be effective, valid, and binding upon the parties as of the date below as executed by their duly authorized representatives. Accepted and Agreed: Citv of Evanston, IL Azteca Systems, :nc. (Licensee) (Aztec z � BY: �horizedgna re Au orized Signature t Printed Name: /�,I&C / Zd,6 ele- U// CZ Printed Name: Brian L. Haslam Title: 01 Tyr A/%, -!A 4,6i"L Title: President I Date: Su)- / aJ 1 —,2 C1 fit✓ D; Witness By: Approved as to form'. AG�06t-� W. Grant Farrar Corporation Counsel fe3 + Axteca Systems, Inc. 11075 South State Street, Suite 24 ar Price Quotation Sandy, UT 84070 -°- Corporate Main 801-523-2751 Corporate Fax 801-523-3734 For: Bruce Slown Quote No: 751030201001 Organization: Evanston, IL By: Stroessner Department: Public Works Date: 11/30/2010 Phone: 847.448.8019 Email: bslown@cityofevanston.org Phone: 920.254.1112 lfetila Soft �tYtrnPitc rr Cyst 1.1 Cityworks Desktop - Named/Fixed seat 1 10th thru 20th license 4 2,995 11,980 1.2 Cityworks Desktop - Named/Fixed seat 121 st thru 100th license 8 1,995 15,960 1.3 Cityworks Discount- 15% 1 (4,191) (4,191) #tei per_ Hr Kq- . F 3.1 Installation, configuration, training and other Cityworks-related 1 40,980 40,980 deployment services. Azteca Quote Q8224. Implementation Services sub -total: $40,980 Total All Software, Support & Services: Notes: Quote is valid through December 31, 2010. $70,829 This Price Quotation may illustrate a series of cost comparisons for Cityworks and associated add -on products. Pricing quoted herein is good for 90-days from date of quote. CONFIDENTIAL AND PROPRIETARY Page 1 of 2 ,O Azteca Systems, Inc. Price Quotation Cityworks AZTECA SYSTEMS QUOTATION TERMS AND CONDITIONS Azteca Systems, Inc. 11075 South State Street, Suite 24, Sandy UT 84070 • 801-523-2751 -fax 801-523-3734 All quotations are valid for ninety -days (90) unless otherwise stated on the quotation form above. These prices and terms are valid only for items purchased for use and delivery within the Unites States. All pricing for services are a firm fixed price and include travel costs. Tasks invoiced upon completion. Cityworks is commercial -off -the -shelf software that can be tailored to the workflow of an organization. Cityworks Desktop, Cityworks Anywhere and Cityworks Server are designed as an "extension" to various ESRI GIS software and are available in "Standalone" configuration. C!tyworks does not include ArcGIS, ArcMap, ArcView, ArcEditor, Arclnfo, ArcIMS, ArcGIS Engine, ArcGIS Server, AreSDE or other ESRI products. ESRI licenses will be from the customer's existing stock. If additional licenses are required, the customer will purchase these directly from ESRI. The procurement, installation and administration of the RDBMS utilized in conjunction with Cityworks will be the responsibility of the customer. Currently, Cityworks supports Oracle and SOL Server. Specific requirements for on -site Cityworks training are the responsibility of the Customer. All hardware, software, and networking equipment used in conjunction with C!tyworks are the responsibility of the Customer to purchase and maintain. The networking of client machines to the Cityworks database and GIS file servers are the responsibility of the Customer. This quotation information is proprietary and may not be copied or release other than for the express purpose of the current system selection and purchase. This information may not be given to outside parties or used for any other purpose without written consent from Azteca Systems, Inc. To expedite your order, please reference the quotation number on your purchase order. Order Process The order process is initiated when Azteca Systems receives an original Purchase Order or some form of advance payment. Several additional documents will be required including, Software License Agreement, Tax Exemption Certification and Cityworks Site Profile to complete your order. The need for these documents may vary by the type of software ordered or generally accepted industry practices. Please consult your Account Representative for assistance. If delivery must be expedited, please notify your Account Representative. IMPORTANT! Collectively, these documents contain the authorization and information necessary to ship the proper version of the software and on the correct media. Please return them promptly to avoid unnecessary delays in shipping and incompatible media. Please return all documents by mail or express delivery, or as otherwise directed. Software Licensing All Azteca Systems software offered in this quotation are commercial off -the -shelf (COTS) software developed at private expense and subject to Azteca Systems commercial license terms and conditions. Azteca Systems software is subject to Azteca Systems Software License Agreement A fully executed copy of the Software License Agreement is required before delivery and installation. Delivery FOB Sandy, UT 84070, USA. Allow thirty -days (30) from Azteca System's receipt of the Purchase Order, signed Software License Agreement and other documents, as required. Standard delivery method is through Azteca's customer support web portal. Other delivery service is available for an additional fee (e.g., overnight delivery). Payment Terms Net thirty (30) -days. Taxes Prices quoted do not include applicable sales or use taxes unless so stated. In preparing your budget and/or Purchase Order, please allow for applicable sales and use taxes, as necessary. Azteca Systems reserves the right to collect sales and use tax assessed by states as required by law. Azteca Systems will add applicable state sales tax to the invoice unless proof with the order is shown that your organization is tax exempt or pays state tax directly, eopyriptt ©Azteca systems, Inc. 2010. CityNorks, "ityworks Desktop, Cityworks Anywhere, Cilyworks Server. CitkyWorks'Nirelcss, cityworks.com; tSckywoms.corn, AAcca, azteca.com. @azteca.00m, are trademarks or registered trademarks of Azteca Systems, Inc. The names of actual companies and produ= montioned herein may be the uadernarks of their respects owners. CONFIDENTIAL AND PROPRIETARY Page 2 of 2 ("�a Azteca Systems, Inc. rV Scope of Work 11075 South State Street Suite 24 Sandy, UT 84070 801-523-2751 For: Bruce Slown Quote#: Q8224 Organization: City of Evanston, iL By: Mastakas Purpose: Implementation of Azteca's Cityworks Server AMS (Jumpstart) Date: 11/30/2010 I Item IDescriptlon I Qty I Unit Price I Cost Azteca Systems Inc will provide the services to implement Cityworks Server AMS for the City of Evanston's-Public Works Department. The City's existing Water deployment will also he upgraded to Server AMS-This effort will be comprised of the following: 1 Onsite installation of Cityworks Desktop/Server AMS Database (I day)*: An onsite meeting 1.00 1,875.00 1,875.00 will be held to install the Cityworks Desktop & Server software plus the database in the organizations environment. Asample database will be used to facilitate the meetings in task 2. In advance of this meeting, the organization will have prepared the hardware with the requisite 3rd party software as described on the hardware specifications page on mycityworks.com. The plan for formatting and processing the GiS layers for use in Cityworks will be reviewed, and a configuration guide that outlines the workflow data needed to configure Cityworks will be provided. ["NOTE: This task to be combined with Task 2.j 2 On -Site Workflow Review Meeting (2 days): An on -site kickoff meeting will be held to collect 2.00 1,875.00 3,750.00 all the Information about PWs workflows that will be Input into Cityworks. Configuration to include up to a total of 50 work order and service request types, and 5 custom inspection types - for one domain with up to 5 security groups. Configuration also Includes employee, material, equipment lists and basic print templates. Cityworks provides an intuitive and robust ad -hoc reporting engine, and preconfigured reports are available on mycltyworks.com. Should the organization desire customized reports, a separate quote will be provided. With suppartfrom Aztecs, the organization shall configure/provide the MXD map document that will be used in conjunction with Cityworks. 3 Initial Cityworks AMS Configuration for PW (14 days at Azteca's offices): Azteco will 14.00 1,225.00 17,15C.00 configure the Cityworks database with the work order, service request and custom inspection types collected in the Workflow meeting. This task will take place at Azteca's offices and it will be performed an the City's current production Cityworks database used by Water. PW's configuration will be added into a second Cityworks domain. 4 Preparation of Water's existing configuration for Server AMS (5 days at Azteca's offices): 5.00 1,225.00 6,125.00 Azteca will prepare the Water department's configuration to support Server AMS. This effort will involve basic print templates, email templates (if applicable), attatchments, and the MXD map document that will be used in conjunction with Cityworks. No new work order or request types will be configured. 5 Remote Review of PW's AMS Configuration: Azteca will provide a review of PW's 1.00 1,225.00 1,225.00 configuration remotely. If the organization desires changes they can be made an the spot however, tf the effort to make additional changes exceeds the time for allocated for this task, hours from task 8 will be used. 6 On -site Admin User Training (2 days): Azteca will supply 1 trainer to conduct Designer and 2.00 1,875,00 3,750.09 Server AMS Admin Training to the organization's PW and Water Administrators. The organization will need to identify who will be trained. The organization will provide the training facility Including computers and a high -resolution computer screen projector. Class size to be no more than 6students plus the Instructor. Additional students not allowed. 7 On -site "traln-the-trainer" AMS Training (3 days): Azteca will supply 1 trainer to conduct 3.00 1,875.00 5,625.00 "train -the -trainer" style training to the organization's PW and Water subject-motter-experts. The organization will need to identily, who will be trained. The organization will provide the training facility including computers and a high -resolution computer screen projector. Coming Into training, the users will need to posses basicfunctional knowledge of Personal Computers. Class size to be no more than 6students plus the instructor. Additional students not allowed. 8 Up tog ad -hoc remote hours: Provided during or after the Implementation as needed to 8.00 185.00 1,480.00 answer any questions or to supplysupport on technical implementation matters. i TOTAL[ n/a I n/a 1 40,980.001 Assumptions: 1. Prim to the commencement of this effort, the City will have upgraded Its current Cityworks Desktop installation (in Water) to version 2010 and will have had it in production for no less than two months. 2. As part ofthe Cityworks Desktop upgrade, the City will have upgraded its oracle environment to 11g. 3. As part of the Cityworks Desktop upgrade, the City will have upgraded Its ESRI environment to match Cityworks 2010's specs on mycityworks.com. (version 9.3.1 slat for SDE, ArEGIS Server, Ar[GIS Desktop) 4. In preparation for this.aort the City will have a squired/deployed the advocated hardware operating system to host Cityworks Server AMS(specs available on mycityworks.cum) S. During this effort Water will continue to run Cityworks Desktop. PW's configuration will be performed an the production database directly. The City will facilitate this by providing VPN access. Notes. L This I rm-fired price -quote is valid for 60days. 2. Price-quotelndudes travel expenses where applicable, 3. The City shall provide all 3rd party software required for this implementation. 4. The City shall provide all hardware needed to support this Implementation. S. Installation, configuration, deployment and management of all 3rd party software and hardware associated with this effort is the responsibility of the City S. Tasks are Invoiced upon completion. Payment of invoices Is expected In full no later than 30 days past the date of the Invoice. For City Council meeting of January 23, 2012 Item A3.6 Business of the City by Motion: Accela Maintenance & Support Agreement For Action 6. . b-.. Memorandum (:,t% A Evanston - To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Marty Lyons, Interim Administrative Services Director Bruce Slown, IT Division Manager Jennifer Spaulding, IT Applications and Development Manager Subject: Renewal of annual Accela (PAL) Maintenance and Support Agreement Date: January 10, 2012 Recommended Action: Approval to renew the annual sole source maintenance and support agreement for the term March 15, 2012 through March 14, 2013 with the Accela Inc. (2633 Camino Ramon, San Ramon, California) for the City's Accela Automation software system (PAL), in the amount of $130,951.34. Funding Source: Funding is provided from the Computer Licensing and Support operating account in the Information Technology Division. Account: 1932.62340 — 2012 Budget $131,000. Summarv: Annual maintenance and support agreements are standard in the technology industry and are typically assessed by software companies to continuously improve software applications as well as to fund support centers with skilled employees for customers in order to resolve problems as quickly as possible. The City, as a customer with an active maintenance and support agreement, has access to all available fixes, updates, upgrades and enhancements to the software as well as access to online and telephone customer support. The City placed 20 requests for support in 2011. In addition to support requests, the City routinely applies system updates to fix system program bugs as well as to download software updates/patches. Accela releases software updates and enhancements at least quarterly. The City must periodically upgrade in order to take advantage of new software functionality and must remain current, within a few releases, to continue use of Accela's customer support. CL • Accela Automation facilitates the capture of data related to permits and licenses, as well as tracking of activities related to permits and licenses across multiple departments. Building and Health Inspectors in the field record results in real-time. Staff is able to get a comprehensive view of activity related to a specific property and can flag properties or generate alerts based on outstanding violations and stop -work orders or GIS information for land -use restrictions. This is a sole source request because the only option for continual comprehensive maintenance and support of the PAL application is Accela Inc. as it is the developer and distributor of the software. There are no other independent third -party businesses that maintain Accela software. Historv: City Council approved the purchase, implementation, and maintenance of the Accela Automation permit tracking software February 12, 2007. The project cost of $1,535,052 was financed through Accela Financial Services and payments were spread over five years. Pre -paid maintenance for those five years for $580,633 was included. The term for the Accela Maintenance was contracted for ten years. Years six (6) through ten (10) of this maintenance contract are to be paid annually with a 6% cap on the year -over - year maintenance increase. $123,539 was the basis for computing the year six (6) maintenance payment. Years six (6) through ten (10) maintenance payments are estimated and capped as follows: Year 6 $130,951.34 Year 7 $138,808.42 Year 8 $147,136.93 Year 9 $155,965.14 Year 10 $165,323.05 Accela Automation went live in April of 2008. Staff from Building, Health, Fire, Public Works and IT worked to implement approximately 60 record types, mainly for the Building and Health departments. Along with configuration of record types, there were also numerous scripts and reports developed related to those record types. Building and Health inspectors were given laptops to conduct inspections real-time in the field. Due to significant staff reductions and turnover, installation of all modules proceeded more slowly in 2009 and 2010. In an effort to make full use of the software and to resolve many issues with how processes flow across departments, a new project team has been assembled with support from IT and senior CED staff. Staff from IT has been trained and is in the process of taking over many of the system administration duties. Staff from each department will continue to support the project at the department level. Plans for future optimization and utilization of the system include a comprehensive review of workflow processes, rework of existing configuration to accommodate those processes and completion of configuration of new record types for items that are currently being tracked manually or in other systems, such as elevator licenses and property standards functions. Staff will also upgrade to a new field inspection module (Accela Mobile Office) and will implement Citizen Access, which will allow customers online access to permit and license applications and renewals, inspection scheduling and online review of permit or inspection statuses. Licensing and support for both Mobile Office and Citizen Access are covered under this maintenance agreement (i.e. there will be no new licensing or support costs incurred as a result of implementing them). Staff anticipates that the configuration re -work, Mobile Office upgrade and the initial phase of Citizen Access implementation will be complete by the end of 2012. Configuration of new permits and licenses will happen as staff time permits and as department policies and City ordinances dictate. Alternatives: Currently, there are no practical alternatives to this renewal. Attachments: Accela Service Contract — "Original 10 year Accela Maintenance Agreement" MAINTENANCE AGREEMENT 1, Parties ACCELA Accela, Inc. 2633 Camino Ramon, Suite 120 Bishop Ranch 3 San Ramon, California 94583 Attention: Colin Samuels T: 925.659.3297 F: 925, 659.3291 e-Mail: csamuels@accela.com CUSTOMER City of Evanston, an Illinois Municipal Corporation 2100 Ridge Avenue Evanston, Illinois Attention: James Wolinski T:847-448-8022 F:847-448-8020 e-Mail: jwolinski@cityofevanston.org This Maintenance Agreement ("MA") is intended for the exclusive benefit of the Parties; nothing herein will be construed to create any benefits, rights, or responsibilities in any other parties. 2. Term and Termination 2.1 Term This MA is effective as of the date of Customer's signature and will continue for a period of ten (10) years. Customer may renew its maintenance coverage for additional annual terms by paying to Accela the then -current fees for such terms when these are due. Should Customer fail to renew its maintenance coverage or pay the applicable fees, Accela reserves the right to withhold all support. If Customer resumes maintenance coverage after one or more periods without such coverage, Customer will pay an amount equivalent to one hundred ten percent (110%) of all maintenance fees attributable to the period(s) without coverage, as such fees are calculated based upon pricing in effect at the time of resumption of maintenance coverage. 2.2 Termination for Convenience Customer, at its sole discretion, may terminate this MA for any reason and at any time upon thirty (30) days written notice to Accela. 2.3 Termination for Cause Either party may terminate if the other party materially breaches this MA and, after receiving a written notice describing the circumstances of the default, fails to correct the breach within forty-five (45) calendar days. 2.4 Termination for Non -Availability Funds Notwithstanding any other provisions of this MA, if funds anticipated for the continued fulfillment of this contract are at any time not forthcoming, or insufficient, either through failure of the City of Evanston to appropriate funds or the discontinuance or material alteration of the contact under which funds were provided, then the Customer shall have the right to terminate this contract without penalty by giving not less than thirty (30) days written notice documenting the lack of funding. 2.5 Effect of Termination Upon any termination or expiration of this MA, all rights granted to Customer are cancelled and revert to Accela. Termination of this MA, or any portion of it, shall not limit either party from pursuing remedies available to it, including injunctive relief. 3. Scooe of Maintenance 3.1 Maintenance Services 3.1.1 Televhone Sugport Accela will provide Customer with a telephone number to contact the Customer Resource Center (CRC), Accela's live technical support facility, which is available Maintenance Agreement (MA), Version 4.2d (Revised for the City of Evanston, IL) Page 1 of 8 90 -..a-...--1 C....i..-.. :_-I..J:.--. L...l .. ..i --------:1_ t:. :1._J a- 3.2.2 Leoacv Releases Accela will provide maintenance support for the current major release of each of its maintained software applications and for any major release issued during the current calendar year or the preceding calendar year. All other releases are deemed to be "Legacy Releases." After a grace period of one (1) calendar year, Accela will respond to maintenance requests concerning Legacy Releases only using currently -available information. Services requiring additional research, engineering -level support, or coding or programming by Accela will not be provided pursuant to this MA, but may be separately available at rates and on terms which may vary from those described herein. 3.3 Warranty Accela will commence and complete the maintenance obligations described in this MA in a good and workmanlike manner, consistent with highest professional standards of care expected of Acceia's industry, to ensure that the operation of the maintained software products does not materially differ from documented specifications. Accela may make repeated efforts within a reasonable time period to resolve maintenance requests. When a maintenance request cannot be resolved, Customer's exclusive remedy will be damages in an amount equal to the total of maintenance fees paid to Accela; where this MA has a multi -year term, such amount will be equal to the total of the maintenance fees paid to Accela by Customer or Customer's agent for the defective or non -conforming software products for the twenty-four (24) calendar months immediately preceding Customers maintenance request. 3.4 Compensation 3.4.1 Maintenance Fees In exchange for the Maintenance Services described hereinabove, Customer or Customer's agent will pay to Accela the amounts indicated in Exhibit A. 3.4.2 Payment Terms In accordance with Illinois Compiled Statutes Local Government Prompt Payment Act, Customer agrees to approve or disapprove a bill from Accela for goods or services received from Accela within thirty (30) days after the receipt of such bill or within thirty (30) days after the date on which the good or services were received, whichever is later. Any bill approved for payment shall be paid within thirty (30) days after the date of such approval. If payment is not made within such thirty (30) day period, an interest penalty of one percent (1%) of any amount approved and unpaid shall be added for each month or fraction thereof after the expiration of such thirty (30) day period, until final payment is made. 3.4.3 Taxes Amounts are quoted in United States dollars and do not Include applicable taxes, if any. Customer is a tax-exempt organization. 1) Federal Excise Tax does not apply to materials purchased by the Accela by virtue of Exemption Certificate No. A-208762. Illinois Retailers' Occupation Tax, Use Tax, and Municipal Retailers' Occupation Tax d❑ not apply to materials or services purchased by Customer by virtue of its tax exempt status. 2) Customer is exempt from Illinois Sales Tax by virtue of Exemption Identification number E9998-1750-04. 3) Customer's federal tax identification number is 36-6005870. If required, Customer shall provide Accela with a properly executed Certificate of Exemption for all foreign, Federal, State, and local taxes and fees (if any). 4. Confidentiality 4.1 Definitions "Disclosing Party" and "Recipient' refer respectively to the party which discloses information and the party to which information is disclosed in a given exchange. Either Accela or Customer may be deemed Disclosing Party or Recipient depending on the circumstances of a particular communication or transfer of information. "Confidential Information" means all disclosed information relating in whole or in part to non-public data, proprietary data compilations, computer source codes, compiled or object codes, scripted programming statements, byte codes, or data codes, entity -relation or workflow Maintenance Agreement (MA), Version 4.2d (Revised for the City of Evanston, IQ Page 3 of 8 91 diagrams, financial records or information, client records or information, organizational or personnel information, business plans, or works -in -progress, even where such works, when completed, would not necessarily comprise Confidential Information. The foregoing listing is not intended by the Parties to be comprehensive, and any information which Disclosing Party marks or otherwise designates as "Confidential" or "Proprietary" will be deemed and treated as Confidential Information. Information which qualifies as "Confidential Information" may be presented to Recipient in oral, written, graphic, and/or machine-readable formats. Regardless of presentation format, such information will be deemed and treated as Confidential Information. Notwithstanding, the following specific classes of information are not "Confidential Information" within the meaning of this Section: a) information which is in Recipient's possession prior to disclosure by Disclosing Party; b) information which is available to Recipient from a third party without violation of this MA or Disclosing Party's intellectual property rights; c7 information disclosed pursuant to Subsection 4.4 below; d) information which is in the public domain at the time of disclosure by Disclosing Party, or which enters the public domain from a source other than Recipient after disclosure by Disclosing Party; e) information which is subpoenaed by governmental orjudicial authority; and f) information subject to disclosure pursuant to a state's public records laws, including the Illinois Freedom of Information Act. 4.2 Confidentiality Tenn The obligations described in this Section commence on the Effective Date and will continue until two (2) years following any termination or expiration of this MA ("Confidentiality Term"), 4.3 Confidentiality Obliqations During the Confidentiality Term, Recipient will protect the confidentiality of Confidential Information using the same degree of care that it uses to protect its own information of similar importance, but will in any case use no less than a reasonable degree of care to protect Confidential Information. Recipient will not directly or indirectly disclose Confidential Information or any part thereof to any third party without Disclosing Party's advance express written authorization to do so. Recipient may disclose Confidential Information only to its employees or agents under its control and direction in the normal course of its business and only on a need -to -know basis. In responding to a request for Confidential Information, Recipient will cooperate with Disclosing Party, in a timely fashion and in a manner not inconsistent with applicable laws, to protect the Confidential Information to the fullest extent possible. 4.4 Publicity_ During the term of this MA, including the term of any amendment hereto, Accela may publicly disclose Its ongoing business relationship with Customer. Such disclosures may Indicate Customer's Identity and the Accela product(s) and services provided or contracted to be provided to Customer, but Accela agrees not to refer to the contract award in commercial advertising in such a manner as to state or imply that Accela or its services are endorsed or preferred by the Customer. News releases pertaining to the project shall not be issued without prior written approval from the Customer. Accela acknowledges that Customer is a public entity and may be required to disclose the contents of this MA as a result of a Public Records Request. Customer may disclose the contents of this MA in response to any such request that follows the statutory requirements and procedures governing such request. Customer shall provide Accela prompt notice of any such request. 5. Other Terms and Conditions 5.1 Customer Obliqations As required, Customer will provide Accela with reasonable access to Customer's facilities, data systems, and other resources. If security restrictions impair such access, Customer and Accela will develop a mutually agreed upon workaround that satisfies Accela's need to access Maintenance Agreement (MA), Version 4.2d {Revised for the City of Evanston, IQ Page 4 of 8 92 Customer's facilities, data systems, and other resources. In the event that a workaround is not available, Customer acknowledges that some maintenance services hereunder may not be provided to Customer. 5.2 Proorietary Riohts The remedial methods, software updates, and product information provided to Customer pursuant to this MA are protected under the laws of the United States and the individual states and by international treaty provisions. Accela retains full ownership in such items and grants to Customer a limited, nonexclusive, nontransferable license to use the items, subject to the terms and conditions of this MA and other agreements between Accela and Customer. 5.3 Limitation of Liability Accela provides no warranty whatsoever for any third -party hardware or software products. Third -party applications which utilize or rely upon the Application Services may be adversely affected by remedial or other actions performed pursuant to this MA; Accela bears no liability for and has no obligation to remedy such effects. Except as set forth herein, Accela provides all Maintenance Services "as is" without express or Implied warranty of any kind regarding the character, function, capabilities, or appropriateness of such services or deliverables. To the extent not offset by Its insurance coverage and to the maximum extent permitted by applicable laws, in no event will Accela's cumulative liability for any general, incidental, special, compensatory, or punitive damages whatsoever suffered by Customer resulting from any dispute arising under this MA exceed the fees paid to Accela by Customer during the twelve (12) calendar months immediately preceding the circumstances which give rise to such claim(s) of liability, even if Accela or its agents have been advised of the possibility of such damages. 5.4 Indemnification Notwithstanding the Limitation of Liability stated in section 5.3, Accela shall defend, indemnify and hold Customer harmless from and against any loss, cost, damage, liability or expense (including reasonable legal fees) suffered or incurred by the Customer in connection with any claims, suits, or damages arising out of physical property damage or bodily injury caused by the negligence or misconduct of Accela or its employees or agents while the terms and conditions of this MA remain enforceable. 5.5 Insurance Coverage At all times during the term of this MA, Accela will maintain insurance coverage at its sole cost and expense as specified below, and will provide certificates of insurance to Customer in the standard form provided by the insurance carrier prior to the commencement of any services. Accela shall add Customer as an additional insured party on all insurance certificates. Insurance coverage shall at a minimum consist of: 5.5.1 Workers Compensation and Employers Liability: Workers Compensation prescribed by applicable law covering all employees who are to provide a service under this SA and Employers Liability coverage with limits of not less than $500,000 each accident or illness. 5.5.2 Commercial General Liability (Primary and Umbrella). Commercial General Liability Insurance or equivalent with limits of not less than S2,000,000_per occurrence, for bodily Injury, personal injury, and property damage liability. Coverage's shall include the fallowing: All premises and operations, products/completed operations, separation of insured's, defense, and contractual liability. The City of Evanston is to be named as an additional insured on a primary, non-contributory basis for any liability arising directly from the work. 5.5.3 Automobile Liability (Primary and Umbrella): When any motor vehicles (owned, non - owned and hired) are used in connection with work to be performed, Accela shall provide Automobile Liability Insurance with limits of not less than $1,000,000 per occurrence for bodily injury and property damage. Maintenance Agreement (MA), Version 4.2d (Revised for the City of Evanston, IL) Page 5 of 8 93 5.5.4 Professional Liability: When any professional consultants perform work in connection with this SA, Professional Liability insurance covering acts, errors, or omissions shall be maintained with limits of not less than $2,000,000. Coverage shall include contractual liability. When policies are renewed or replaced, the policy retroactive date must coincide with, or precede, start of worts on the SA. A claims -made policy which is not renewed or replaced must have an extended reporting period of two (2) years. 5.6 Force Maieure If either party is delayed in its performance of any obligation under this MA due to causes or effects beyond its control, the affected party shall give timely notice to the other party and will act in good faith to resume performance as soon as practicable. 5.7 Dispute Resolution This MA is governed by the laws of the State of Illinois. Any controversy or claim arising out of or relating to this MA, or the breach thereof, will be settled by arbitration administered by the American Arbitration Association under its Commercial Arbitration Rules, including the Emergency Interim Relief Procedures, and judgment on the award rendered by the arbitrator may be entered in any court having jurisdiction thereof. The place of arbitration will be Cook County, Illinois. Either party may apply to the arbitrator for injunctive relief until the arbitration award is rendered or the controversy is otherwise resolved. Either party also may, without waiving any remedy under this MA, seek from any court having jurisdiction any interim or provisional relief that is necessary to protect the rights or property of that party, pending the arbitrators determination of the merits of the controversy, Each party will initially bear its own expenses and an equal share of the costs of the arbitration, but the prevailing party may be awarded its expenses, reasonable attorneys' fees, and costs. The failure of either party to object to a breach of this MA will not prevent that party from thereafter objecting to that breach or any other breach of this MA. 5.8 Assignment Except as provided in this Paragraph, this MA, and any rights and obligations under this MA, may not be assigned by either party and any attempted assignment shall be void. Accela may assign this MA in the event of the sale of all or substantially all of its assets or equity; however, such assignment shall not diminish or adversely affect the rights or benefits of the Customer as provided in this MA. 5.9 Survival The following provisions will survive the termination or expiration of this MA: Section 2.1, as to Customer's obligation to pay any fees associated with a lapse in maintenance coverage upon resumption of such coverage; Section 3.3, as to limitation of remedy; Section 3.4 and all subsections thereof, as to Customer's obligation to pay any fees accrued or due at the time of termination or expiration; Section 4 and all subsections thereof; and Section 5 and all subsections thereof with the exceptions of Subsections 5.1 and 5.4. 5.10 Notice Procedure: All notices, requests, demands and other communications which are required or permitted to be given under this MA shall be in writing and shall be deemed to have been duly given upon delivery, if delivered personally, or on the fifth (5th) day after mailing if sent by registered or certified mail, return receipt requested, first-class postage prepaid, as set forth below. Faxed communications are a convenience to the parties, and not a substitute for personal or mailed delivery. Maintenance Agreement (MA), Version 4.2d (Revised for the City of Evanston, IL) Page 6 of 8 P a, if the City, to: with a copy to: City of Evanston 2100 Ridge Avenue Evanston, Illinois 60201 Law Department City of Evanston 2100 Ridge Avenue Evanston, ilfinols 60201 Fax (847) 448-8093 Phone (847) 366-2937 b. iFAccela: Accela, Inc. 2633 Camino Ramon, Suite 120 Bishop Ranch 3 San Ramon, California 94583 Attention: General Counsel Indeoendent Contractors: The parties hereto are Independent contractors and neither party nor its employees, directors, agents, or consultants shall hold itself out to be or allow itself to be considered as an agent or employee of the other party. 5.12 Aflemate Terms Disclaimed The parties expressly disclaim any alternate terms and conditions accompanying drafts and/or purchase orders issued by Customer. 5.13 Severability and Amendment If any particular provision of this MA is determined to be invalid or unenforceable, that determination wiIf not affect the other provisions of this MA, which will be construed in all respects as d the invalid or unenforceable provision Were omitted. No extension, modification, or amendment of this MA wilt be effective unless ft is described In writing and signed by the Parties. ACCELA CUSTPia R By: BY: tsrgnah�re] ts��� Gf 0/ou,v /w. s�f' 3uCarroll (Prht Nam) (Print Name) it3. ArCC•T its City Manager frtuay: (7te) Dated: 1-_ 2 -V7- Rated: March 1, 2007 ( bnih, Day, Yearyi. (Wnth, Day, Yeary Rhibrit Frollow& END OF DOCUMENT Maintenance Agreement (11+tA); Version 4,2d (Revised for the City or Evanston, Il j Page 7 of 8 EXHIBIT A Table 'I - Accela Software # of User- Used for Annual 3roductr Licenses Corn,-r-,'_:ng Maintenance Software & User (Enterprise Maiintenanc,:, of Licensing Maintenance license) Agency Hosted Accela Automation Land $309,865 135 $55,776 Management f Accela Automation $129,955 45 $23,392 Licensing Accela Citizen Access $33,695 _ 75,000 $6,065 Accela GIS $87,865 135 $15,816 Accela Wireless $124,950 50 $22,491 Maintenance Cost' $123,539 Five Year Maintenance $580,633 Cost'., 1. All software licenses associated with this maintenance agreement are enterprise licenses. The user counts are only used for the purposes of computing the cost of maintenance. 2. The first five (5) years of maintenance are pre -paid as a part of the Government Capital financing contract. The capital cost on the first five (5) years of prepaid maintenance is $580,633, which is the difference of $123,539 multiplied by 5 years minus a $37,062 discount on the first year of maintenance. 3. Pursuant to 2.4 above and subject to financing availability, Customer or Customer's agent will pay to Accela the sum of $580,633.00 within five (5) business days after execution of this Agreement by Customer 4. Years six (6) through ten (10) of this maintenance contract are paid annually with a 6% cap on the year -over -year maintenance increase and $123,539 as the basis for computing the year six (6) maintenance payment. Years six (6) through ten (10) maintenance payments are estimated and capped as follows: Year 6 $130,951.34 Year 7 $138,808,42 Year 8 $147,136.93 f Year 9 $155,965.14 Year 10 $165,323.05 Maintenance Agreement (MA), Version 4.2d (Revised for the City of Evanston, IL) Page 8 of 8 For City Council meeting of January 23, 2012 Item A3.7 Business of the City by Motion: Oracle Maintenance & Support Agreement For Action city �,{ Memorandum Evanston, To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Marty Lyons, Interim Administrative Services Director Bruce Slown, IT Manager Jennifer Spaulding, IT Applications and Development Manager Subject: Renewal of annual Oracle (EnterpriseOne) Maintenance and Support Agreement Date: January 5, 2012 Recommended Action: Approval to renew the annual sole source maintenance and support agreement for the term March 1, 2012 through February 28, 2013 with the Oracle Corporation (20 Davis Drive, Belmont, California) for the City's EnterpriseOne software in the amount of $145,024.00. Payments to Oracle Corporation are made quarterly in four equal payments of $36,256. This is a $4,224 (3%) increase over the prior year. Staff was able to negotiate a zero increase for the 2011/2012 renewal over the previous year. Unfortunately, Oracle will not accommodate a request to waive the increase for 2012/2013 since the previous waiver was granted as a one-time offering. Funding Source: Funding is provided for in the Computer Licensing and Support operating account in the Information Technology Division. Account: 1932.62340 — 2012 Budget $145,000. Summary: Annual maintenance and support agreements are standard in the technology industry and are typically assessed by software companies to continuously improve software applications as well as to fund support centers with skilled employees for customers in order to resolve problems as quickly as possible. The City, as a customer with an active maintenance and support agreement, has access to all available fixes, updates, upgrades and enhancements to the software as well as access to online and telephone customer support. City staff placed 31 requests for support last year. In addition to support requests, the City routinely applies system updates to fix system program bugs as well as download Oracle software updates/patches for Federal and State regulatory changes, primarily related to the payroll module. Annual maintenance also includes critical year-end updates specific to Payroll and Accounts Payable wage reporting (W2 and 1099). This is a sole source request because the only option for continual comprehensive maintenance and support of the EnterpriseOne application is the Oracle Corporation as the developer and distributor of the software. There are independent third -party businesses that provide support for Oracle software through their own customized programming and fixes. If the City were to go this direction, it would be extremely difficult and costly to return to Oracle for support if necessary due to any customized programming incorporated into the EnterpriseOne application by the third party. The City would also lose the ability to apply future enhancements or upgrade to a newer version in the future and would likely incur additional penalties and charges in order to return to Oracle support. Historv: The City's current Enterprise system, Oracle J.D. Edwards EnterpriseOne, was implemented in 2003. The City is on a very old version of the product and Oracle has announced that support of that version ends December 31, 2013. Oracle will no longer release updates, including federal reporting year-end updates, for our version as of the announced end date. City Administrative and Information Technology staff have updated this system with minimal changes to keep it functional since the original installation. These updates involve changes to the system to reflect required payroll and other modifications, but do not include technology upgrades that would make the system more functional. By today's standards, creating reports and modifying processes is cumbersome and requires the usage of IT staff for the running of most specialty reports. Annual maintenance is high compared to other products with comparable or better functionality. It would be a significant cost savings to replace EnterpriseOne with a smaller system that is more easily managed and that carries lower support and maintenance costs. An internal team of staff from Administrative Services, including HR, Payroll, Finance and IT, issued an RFP in June of 2010 for a system to replace EnterpriseOne for Financials, Human Resources and Payroll. Five vendors responded to the RFP. Extensive evaluation by this internal team confirmed that at least two systems could meet the City's needs for Financial, Accounting, and Human Resources, which would result in reduced annual maintenance costs. Unfortunately, the capital outlay for system acquisition would require a lease/purchase arrangement, which mitigated the initial savings for system replacement. Given our budget and capital resource constraints the City has not proceeded with a recommendation to the City Council. Because our current system will no longer be supported and because there is the tv e potential for substantial long term savings and productivity improvements, the City will again review new software in 2012. Alternatives: Currently, there are no practical alternatives to this renewal. City staff has investigated the possibility of a third -party provider for support. Third -party support providers advertise as much as 50% savings over Oracle's annual support but come with a sizeable amount of risk. Staff has determined this is not a viable long-term solution. The software code that comprises EnterpriseOne is proprietary to Oracle. Any third -party modifications to the software to repair problems would not be supported by Oracle, thus eliminating access to any software upgrades or updates released by Oracle and making it difficult and costly to return to Oracle for support in the future if necessary. If Evanston decides to replace the current financial system, use of third -party support could be feasible during the transition, but only in that circumstance. Attachments: Oracle Service Contract — "Contract Renewal Oracle Jan 23 P-JD-M02368-000--82" tW CDRACL(10 2-Nov-11 Bruce Slown City of Evanston 2100 RIDGE AVENUE EVANSTON I L 60201 United States Dear Bruce Slown, The technical support services and benefits provided under service contract number P-JD-M02368-000--82 will expire, or have expired, on 29-Feb-12. Please find attached an ordering document for the renewal of this service contract. If applicable, the attached ordering document may also include incremental technical support services newly acquired. To ensure that there is no interruption to the technical support services and benefits provided under service contract number P-JD-M02368-000--82, please order the technical support services on this ordering document by issuing a form of payment acceptable to Oracle in accordance with the attached Order Processing Details section on or before 31-Jan-12. If further information is required, please contact me at the e-mail address or telephone number provided below. Regards, Ryan Pike Oracle Support Services E-mail: ryan.pike@oracle.com Tel.: (719) 757-3300 Fax: (719) 757-4256 Page 1 of 7 RL_Specified_Agreement_v030109 100 Service Contract Number: P-JD-M02368-000--82 CDRACL Ordering Document Service Contract #: P-JD-M02368-000--82 Renewal Contact: Ryan Pike Offer Expires: 29-Feb-12 Payment Terms: NET 30 DAYS from date Telephone: (719) 757-3300 of invoice Fax: (719) 757-4256 Billing Terms: Quarterly in Arrears E-mail: ryan.pike@oracle.com CUSTOMER: City of Evanston QUOTE TO BILL TO Account Contact: Bruce Slown Account Contact Accounts Payable Account Name: City of Evanston Account Name: City of Evanston Address: 2100 RIDGE AVENUE Address: 2100 RIDGE AVENUE EVANSTON IL 60201 United States Telephone: 847 866-2921 Telephone: EVANSTON IL 60201 United States Fax: Fax: E-mail: bslown@cityofevanston.o E-mail: rg Oracle may provide certain information and notices about technical support via e-mail. Accordingly, please verify and update the Quote To and Bill To information above to ensure that such communications and notices are received from Oracle. If changes are required, please e-mail or fax the updated information to Ryan Pike at ryan.pike@oracle.com or (719) 757-4256. Please also include service contract number P-JD-M02368-000--82 on such reply. Page 2 of 7 Service Contract Number: P-JD-M02368-000--82 RL_Specified_Agreement_v030109 101 Service Details Service Level: Software Update License & Support Product Description cSl # Qty Crystal Enterprise/BusinessObjects 14488925 1 Enterprise for PeopleSoft Additional Concurrent Access License Crystal Reports for PeopleSoft 14488925 1 Additional Named Users JD Edwards EnterpriseOne HCM 14488924 1 Foundation JD Edwards EnterpriseOne 14488924 1 Procurement and Subcontract Management JD Edwards EnterpriseOne 14488924 1 Accounts Receivable JD Edwards EnterpriseOne Fixed 14488924 1 Asset Accounting JD Edwards EnterpriseOne General 14488924 1 Ledger JD Edwards EnterpriseOne 14488924 1 Foundation - Order Processing JD Edwards EnterpriseOne 14488924 1 Foundation - Work Order JD Edwards EnterpriseOne Capital 14488924 1 Asset Management JD Edwards EnterpriseOne 14488924 1 Accounts Payable JD Edwards EnterpriseOne Us 14488924 1 Payroll JD Edwards EnterpriseOne Project 14488924 1 Costing JD Edwards EnterpriseOne 14488924 1 Technology Foundation JD Edwards EnterpriseOne 14488924 1 Foundation - Address Book JD Edwards EnterpriseOne Human 14488924 1 Resources Management JD Edwards EnterpriseOne Contract 14488924 1 and Service Billing End Date: 28-Feb-13 License License Stan. Date Final Price Metric Level / Type 1-Mar-12 0.00 1-Mar-12 0.00 1-Mar-12 225.36 1-Mar-12 1,634.74 1-Mar-12 3,503.05 1-Mar-12 3,503.05 1-Mar-12 5,254.57 1-Mar-12 105.08 1-Mar-12 105.08 1-Mar-12 9,248.07 1-Mar-12 3,503.05 1-Mar-12 40,419.38 1-Mar-12 751.99 1-Mar-12 32,695.16 1-Mar-12 1,367.36 1-Mar-12 40,419.38 1-Mar-12 2,288.67 Subtotal: USD 145,024.00 Total Amount: USD 145,024.00 plus applicable tax Notes: Page 3 of 7 Service Contract Number: P-JD-M02368-000--82 RL_Specified_Agreement_030109 102 If any of the fields listed above are blank, the program licenses were acquired under a separate license model in which such field(s) does not apply. 2. If a change to the Service Details provided above is required, please contact Ryan Pike at (719) 757-3300 or at ryan.pike@oracle.com and an updated ordering document will be provided to you in accordance with Oracle's technical support policies. Page 4 of 7 RL_Specified_Agreement_v030109 103 Service Contract Number: P-JD-M02368-000--82 GENERALTERMS "You" and "your" refers to the Customer provided above. In the event that the Customer and the Quote To Account Name provided above are not the same, City of Evanston acknowledges that Customer has authorized City of Evanston to execute this ordering document on Customer's behalf and to bind Customer to the terms described herein. City of Evanston agrees that the ordered services shall be used solely by the Customer and shall advise Customer of the terms of this ordering document as well as information and notices about technical support that Oracle provides to City of Evanston during the term of service. The technical support services acquired under this ordering document are governed by the terms and conditions of the Acquired PSFT Agreement. However, any use of the programs, which includes by definition the updates and other materials provided or made available by Oracle under technical support, is subject to the rights granted for the programs set forth in the order in which the programs were acquired. Technical support is provided under Oracle's technical support policies in effect at the time the services are provided. The technical support policies are subject to change at Oracle's discretion; however, Oracle will not materially reduce the level of services provided for supported programs during the period for which fees for technical support have been paid. You should review the technical support policies prior to entering into this ordering document. The current version of the technical support policies, including Oracle's reinstatement policy, may be accessed at httD://www.oracle.com/us/sUDDort/policies/index.html. Customers who allow technical support to lapse and later wish to reactivate it will be subject to Oracle's reinstatement policy in effect at the time of reinstatement. Applicable reinstatement fees may apply in addition to the annual technical support fees. Page 5 of 7 Service Contract Number: P-JD-M02368-000--82 RL_specified_Agreement_v030109 104 Order Processing Details Your order is subject to Oracle's acceptance. An order consists of the following: (i) this ordering document, which incorporates by reference the Acquired PSFT Agreement, and (ii) a form of payment acceptable to Oracle. Oracle normally accepts orders after receipt of a purchase order, check or credit card issued in accordance with the Purchase Order, Check, Credit Card Confirmation section below. If Oracle accepts your order, the service start date is the effective date of such order and also serves as the commencement date of the technical support services. Please note that if the pre-tax value of this ordering document is USD2,000 or less, the technical support services on this ordering document must be paid either by credit card or electronic upload of a PO to the Online site. Once ordered, technical support for the support period defined above is non -cancelable and the related fees are non-refundable. An invoice will only be issued upon receipt of a form of payment acceptable to Oracle. Regardless of the form of payment, Oracle's invoice includes applicable sales tax, GST, or VAT (collectively referred to as "tax" ). If City of Evanston is a tax exempt organization, a copy of City of Evanston's tax exemption certificate must be submitted with City of Evanston's purchase order, check, credit card or other acceptable form of payment. PURCHASE ORDER. CHECK. CREDIT CARD CONFIRMATION Purchase Order If the technical support services on this ordering document will be ordered and paid under a purchase order, the purchase order must include the following information: - Service Contract #: P-JD-M02368-000--82 - Term of Service: 1-Mar-12 to 28-Feb-13 - Final Total: USD 145,024.00 (excluding applicable tax) - Local Tax, if applicable - Agreement: Acquired PSFT Agreement In issuing a purchase order, City of Evanston agrees that the terms of this ordering document and the terms of Acquired PSFT Agreement supersede the terms in the purchase order or any other non -Oracle document, and no terms included in any such purchase order or other non -Oracle document shall apply to the technical support services ordered. Please e-mail or fax the purchase order to Oracle per the Remittance Details provided below. Check If the technical support services on this ordering document will be ordered and paid by check, the check must include the following information: - Service Contract #: P-JD-M02368-000--82 - Term of Service: 1-Mar-12 to 28-Feb-13 - Final Total: USD 145,024.00 (excluding applicable tax) - Local Tax, if applicable - Agreement: Acquired PSFT Agreement In issuing a check, City of Evanston agrees that only the terms of this ordering document and the terms of Acquired PSFT Agreement shall apply to the technical support services ordered. No terms attached or submitted with the check shall apply. Please mail check payments per the Remittance Details provided below. Page 6 of 7 RL_Specified_Agreement_v030109 105 Service Contract Number: P-JD-M02368-000--82 Credit Card Confirmation If the technical support services on this ordering document will be ordered and paid under a credit card, please complete the section below and return it to Oracle per the Remittance Details provided below. Please note that Oracle is unable to process credit card transactions of USD100,000 or greater. Service Contract #: P-JD-M02368-000--82 Term of Service: 1-Mar-12 to 28-Feb-13 Final Total: USD 145,024.00 (excluding applicable tax) Agreement: Acquired PSFT Agreement Credit Card Number Expiration Date Billing Address (associated with Credit Card) City, State, and Zip (associated with Credit Card) Authorized Signature Name The credit card must be valid for the entire Term of Service above. In issuing this credit card confirmation, City of Evanston agrees that only the terms of this ordering document and the terms of Acquired PSFT Agreement shall apply to the technical support services ordered. No terms attached or submitted with the credit card confirmation shall apply. REMITTANCE DETAILS Purchase orders or credit card details for the technical support services ordered hereto should be sent to: Attn: Ryan Pike Oracle Support Services Fax: (719) 757-4256 E-mail: ryan.pike@oracle.com Checks for the technical support services ordered hereto should be sent to: AK, AZ, CA, HI, ID, NV, OR, UT, WA: Oracle America, Inc. PO Box 44471 San Francisco, CA 94144-4471 All other States: Oracle America, Inc. PO Box 71028 Chicago, IL 60694-1028 Page 7 of 7 RL_Specified_Agreement_v030109 106 Service Contract Number: P-JD-M02368-000--82 For City Council meeting of January 23, 2012 Business of the City by Motion: Single Source Street Sweeper Repair For Action Memorandum Evanston, To: Honorable Mayor and Members of City Council Members of the Administration and Public Works Committee From: Suzette Robinson, Director of Public Works Lonnie Jeschke, Manager, Fleet Services Subject: Single Source Street Sweeper Repair Date: January 2, 2012 Recommended Action: Item A3.8 Staff recommends pre -approval of repair expenses associated with a bi-annual inspection, overhaul, and required maintenance of Street Sweeper # 661 in an amount not to exceed $30,000.00 from Standard Equipment Company (Standard) (2033 W. Walnut Street, Chicago, Illinois, 60612). Standard is the authorized single -source service provider for our geographic location for Elgin Pelican products. Standard has provided an estimate not to exceed $30,000.00 (see attachment). Funding Source: Funding for this service will be provided from the FY 2012 Budget, Fleet Services "Material to Maintain Autos" (7710.65060). This not -to -exceed expense totals 3.1 % of the budgeted dollars ($950,000.00) for this type of service within this budget account. Summarv: It has been the historical practice of Fleet Services to send two Street Sweepers out for inspection and repairs each year for bi-annual inspection and repairs prior to the beginning of the upcoming street sweeping season. This year, based on review and internal inspection by Fleet personnel, we are only recommending one unit (# 661) be sent out, while the second (# 667) and third unit (# 668) will be serviced by in-house Fleet personnel. This idea was developed based on the initial in-house inspections and as a means of reducing ongoing operational expenses. In 2011, sweeper # 667 incurred costs of $23,302.28 for this type of inspection and service by Standard Equipment. Since the City of Evanston must compete with the City of Chicago and other surrounding municipalities operating Elgin Pelican Sweepers in order to obtain Standard Equipment Company appointment times and dates, it is imperative that we approve this not -to -exceed commitment and take this unit to Standard Equipment as soon as 107 possible so that it will be ready and available for service for the beginning of the street sweeping season on or around April 1, 2012. Attachments Estimate from Standard Equipment Company X:\City Council Meetings\Agendas, Council\Council Agenda'12\1-23-12\APW\A3.8 Street Sweeper\Sweeper Memo - 1-2- 12.doc 108 * ESTIMATE/EXP 30 DAYS CITY OF EVANSTON 2020 ASBURY AVENUE EVANSTON IL 60201 )01 EL PELICAN -P• P=4521-D �U.i.i WNST WALNUT STREET CHICAGO, IL 60612 '.312/829-1919 FAX 31.2/829--6142 INTERNET: http://www.standardequipment.com E-MAIL: 'sales@standardequipment.com A32884 28201 12/27/1110:28 1 CITY OF EVANSTON FLEET DEPARTMENT 2020 ASBURY AVENUE EVANSTON IL 60201 847/328--2100 661 :: '2,302,010 Telephone 847/328-2100 ATTN: LONNIE JESCHKE " 12/26/11 PER YOUR REQUEST STANDARD EQUIPMENT IS PLEASED TO PRESENT THE FOLLOWING ESTIMATE FOR THE REPAIRS TO YOUR ELGIN PELICAN PLEASE NOTE THAT THIS IS AN ESTIMSTE.QNLY AND'AS SUCH IS SUBJECT -TO CHANGE DUE TO MORE OR LESS PARTS -AND LABOR NEEDED ONCE WE TAKE UNIT APART TO DO THE REPAIRS LISTED. 1.MAIN BROOM: NECESSARY TO REPLACE WORN AND BROKEN COMPONANTS. MAIN BROOM ARMS, BEARINGS, SHAFTS, CAM FOLLOWERS, BROKEN SNUBBING. SPRINGS, SHOCKS, ARM PIVOTS AND NECESSARY HARDWARE TO BRING UNIT BACK TO GOOD WORKING ORDER. SET TO FACTORY SPEC AND.. CHECK FOR PROPER OPERATION. CONVEYOR: REMOVE CONVEYOR BELT, CLEAN OUT CONVEYOR AREA FOR ACCESS TO REPAIRS. REPLACE LOWER ROLLER, ROROLLER BEARINGS, SCRAPER, SIDE DEFLECTORS, LOWER RUBBER DEFLECTORS, TOW BARS, TOW BAR BRACKETS, INSTALL NEW CONVEYOR BELT WITH SPLICE KIT. RUN UNIT, TRAIN BELT, AND ADJUST TO FACTORY SPEC. CHECK FOR PROPER OPERATION. SIDE BROOM: REMOVE WORN COMPONANTS FROM BOTH SIDE BROOMS, PINS, BUSHINGS T,RNSION SPRINGS,.FORWARD AND AFT TENSION.SPRINGS. ADJUST. FACTORY SPEC, RUN AND TEST FOR PROPER OPERATION. MAIN DRIVE: CONTINUED WC 2U33 WEST WALNUT STREET CHICAGO, IL 60612 312/829-1919 FAX 312/829--6142 INTERNET: http://wWw.standardequipment.co E-MAIL: sales Gs tandardequipment.com haw EQUIPMENT: COMPANY A32884 28201 12/27/1110:28, 2 ESTIMATE/EXP 30 DAYS CITY OF EVANSTON CITY OF EVANSTON 2020 ASBURY AVENUE FLEET DEPARTMENT EVANSTON IL 60201 2020 ASBURY AVENUE EVANSTON IL- 60201 847/328-2100 101 EL PELICAN P P-4521-D 661 2,302 '01 0 12/26/11 BRAKE PEDAL SIEZED, NECESSARY TO R&I ;PEDAL ASSY'. TO FREE.UP. REINSTALL AND CHECK OPERATION. MAKE'NECESSARY.�ADJU.STMENTS AND RECHECK OPERATION. GUIDE WHEEL:' REMOVE BOTH GUIDE WHEELS FOR REPLACEMENT.OF.ALL WHEEL BEARINGS, BEARING CONES AND SEALS. ADJUST WHEEL BEARINGS TO SPECS. REPLACE WORN STEERING PIBVOTS, CHECK.FOR PROPER', OPERATION. GREASE AS NECESSARY. P.M. SERVICE: PERFORM PM SERVICE ON ENGINE. REPLACE ENGINE OIL, OIL FILTER AIR FILTERS, CAB AIR FILTER, FUEL FILTER. CHECK ENGINE FOR PROPER OPERATION, THERE IS EVIDENCE OF ENGINE OIL. -LEAKS, IT IS NECESSARY TO POWER WASH THE AREA TO LOCATE AND REPAIR THE LEAKS AND RECHECK. MISC.: CHECK ALL LIGHTS, REPAIR AND REPLACE AS NECESSSARY, REPAIR ANY CAB DAMAGE, REPAIR ANY BROKEN OR CRACKED GLASS, REPAIR ANY BODY DAMAGE TO HOPPER, PARTS $17,562.18 LABOR $11890.00 TOTAL $29452.18 NON --TAXABLE MUNICIPAL N/C E9998-1750--04 110 For City Council meeting of January 23, 2011 Business of the City by Motion: 2012 Fuel Purchases For Action Memorandum - City of anston- To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Suzette Robinson, Director of Public Works Lonnie Jeschke, Manager Fleet Services Subject: 2012 Fuel Purchases Date: January 3, 2012 - .1 iT%COI_TRI i�i Item A3.9 Staff recommends approval for the first seven (7) months of Fiscal Year 2012 fuel purchases in the amount of $555,000.00 from World Fuel Services Incorporated, located at 3340 South Harlem Avenue, Riverside, Illinois 60546. World Fuels is the Northwest Municipal Conference Bid winner for all grades and types of fuels that are utilized by city vehicles assigned to various departments. Fundinq Source: Funding is provided from the Fleet Services Major Maintenance Budget for Automotive Equipment (7710.65035) for Fiscal Year 2012. The budget has an approved amount of $1,020,000.00 of which $950,000.00 has been allocated for these types of fuel purchases for the fiscal year. However, staff is only requesting approval for a seven - month (7) fuel purchase forecast since the Northwest Municipal Conference Bid Award expires at the end of June in calendar year 2012. This $555,000.00 approval request is 58.4% of the budgeted amount for these purchases that occurs throughout the fiscal year. Staff will come back to Council in July of 2012 for approval for the rest of Fiscal Year 2012 once the Northwest Municipal Conference completes their bid process and identifies and awards the new bid winner. Summarv: The Fleet Services Division of the Public Works Department has been purchasing fuels through the Northwest Municipal Conference Bid System for many years and has found the pricing structure to be very advantageous and in the best interest of the City of Evanston. From time to time staff conducts a comparative analysis of other known fuel vendors' pricing to ensure we are getting a cost -competitive price. During the week of January 2, 2012, staff conducted this type of telephonic survey and received the following results: 111 Vendor Name World Fuels Inc. Bell Fuels Petroliance Fuels Avalon Petroleum Palatine Oil Co. Parent Petroleum 87 Octane Price/Gal. (8,000 gallon delivery) $2.942 $3.058 $3.072 $3.073 $3.087 $3.107 Vendor Name World Fuels Inc. Parent Petroleum Palatine Oil Co. Avalon Petroleum Bell Fuels Petroliance B-20 Bio-Diesel Price/Gal. (7,000 gallon delivery) $3.111 $3.226 $3.256 $3.299 $3.361 $3.428 There are no Evanston -based businesses that can provide these type of bulk deliveries of various types of fuel. Therefore, staff recommends and requests City Council approval for Fleet Services to continue to purchase bulk fuel deliveries through this conference bid award for the next seven (7) months. 112 For City Council meeting of January 23, 2012 Item A3.10 Business of the City by Motion: Approval of City Code Republication Agreement For Action Memorandum — City of anston- To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, Corporation Counsel Subject: Republication Agreement with Municode for the 2012 Evanston City Code Date: January 11, 2012 Recommended Action: Staff recommends that the City Council authorize the City Manager to negotiate and execute an agreement with Municode (PO Box 2235, Tallahassee, FL 32316), in the amount of $30,560, plus tax & shipping, for the publication of the 2012 City Code. Fundinq Source: General Legal Services, 1705.62130 Summarv: In order to update and revise the City Code, which was last codified in 1979 and not comprehensively revised since at least 1957, the Law Department worked with all City departments to perform a detailed evaluation and review. While the proposed revisions are broad and comprehensive, certain sections of the Code, such as Title 6, Zoning, and Title 3, Chapter 5, Liquor Licensing, fall outside of the parameters of the proposed revisions, as those revisions will be heavily substantive or require separate hearings. By performing this review in house rather than outsourcing to Municode, City's current codifier, under contract per City Clerk Greene, the City has saved over $10,000. Upon approval, Municode will incorporate ordinance changes adopted over the course of 2011, check and update internal cross references and citations to state and federal law, codify, and ultimately publish the Evanston City Code, 2012. Legislative History: The City Council provisionally approved the proposed amendments to the Code pursuant to Ordinances 47-0-11, 48-0-11, 49-0-11, and 50-0-11, adopted, respectively, on June 13, July 11, September 12, and September 26, 2011. Ordinance 8-0-12, which formally adopts the changes proposed in said ordinances, was introduced on January 9, 2012, and is set for adoption on January 23, 2012. Upon completion, the City will have a new and indexed Code suited to the 21st Century. Alternatives: 113 72F ------------------------------------------------------------------------------------- Attachments: November 22, 2011 e-mail from Municode re: options & savings (City pursues Option 2) Professional Services Quote & proposed Agreement from Municode "Republication Process Approach" summary from Municode 2 114 Good afternoon! We have reviewed the City's changes and have outlined options; processes and pricing below for the City's consideration. Even though the City completed the internal legal review, Municode has to implement those changes into the Code and reprint the entire volume. By the City completing the legal review internally, you have saved the City approximately $10,000. OPTION ONE - Based on the City's internal review, to update the Code through our supplement service, the pages will be charged at $19 per page, plus tabular matter at $10 each, we estimate the following: Estimated 1902 pages at $19 per page = $36,138.00 276 tabular matter at $10 each = $2,760.00 Estimated total = $38,898, plus tax and shipping for 35 copies If proceeding with the above option, we will invoice for the actual number of pages and tabular matter; shipping charges and applicable sales taxes will be added to the invoice. Also, please note that the Supplement estimate is an approximation. It is virtually impossible to determine the number of pages the changes will generate until they are editorially prepared and formatted and it is particularly difficult to ascertain the extent of the indexing that will be required. OPTION TWO - Due to the amount of pages changed, we have provided an option to republish the Code in its entirety. The base cost of $27,800 will include the new and amended Code provisions as outlined in Ordinance Nos.: 47-0-11; 48-0-11; 49-0-11 and 50-0-11; removal of supplement numbers; updating of preliminary pages; change of page style; new page numbers; new index; providing proofs for review prior to printing; printing 35 copies of the new Code volume with divider tabs; and reposting the updated Code online. The republication option does not include the tabular matter, so that will be an additional cost of approximately $2,760.00 added to the project. The republication approach comes to $16.09 per page, based on 1900 10-point type pages and tabular matter, as compared to the supplement option, which equals $20.46 per page, as noted above. By republishing the Code, the City can change the font and type size of the volume and upon completion of the project, the City will have a brand new, updated Code volume. If you have any questions, or desire additional information, please feel free to contact our Regional Sales Representative, James Bonneville, in Apple Valley, Minnesota (651-262-6262), or Steffanie Rasmussen or me in Tallahassee, Florida. Sincerely, Alicia M. Bywaters Sales & Marketing Representative 800-262-2633 ext. 1254 1 fax 850-575-8852 Municipal Code Corporation I MCClnnovations I Facebook I Twitter 115 PROFESSIONAL, SERVICES QUOTATION SHEET CITY OF E'VANSTON, ILLINOIS REPUBLISHING THE C©DE. Base cost includes • Implementing the New°and Amended Code Provisions as outlined in Ordinance & Memorandum No. 47-0-11; 48-0-11; 49-0-11; 50-0-11; Removal -of supplement numbers; • Updating of preliminary pages (title page, officials' page, and preface); • Change of page style (e.g, font, typographic arrangement); • New page, nuM bers; • New Index; • Printing 35 coples'With divider tabs' • Posting the Code on the Internet2 • Base number of pages, as established in the table below Estimated Sa es based on argo format and font size I Page Format Pont Size gat�,....,.1`2pt.'�;:�.) ngle:Col,urrin _. :. 19ot 2147 2375 I Base cost does not include: $27,800 • Reorganizing, renumbering or legally reviewing Code content • Adding ordinances to the Code not listed under Base Costa • Pages1n excess of the base, per page $18 • Graphics & Tabulars matter, per graphic or table $1.0 3-past expandable binders, $54 each $ Please indicate desired color: L ).Semi-Bridht Black, ] Maroon, I ] Brittany Blue, [ ] Deep Green • Additional divider tabs, $25 per set $ • Freight • Sales Tax, if applicable Elections to be made applying to the Republication: • Please check one option for State Law Reference Footnotes: € Updating State Law Reference Footnotes (internal citations not changed) $1,900 e Removing State Law Reference Footnotes (internal citations not changed) € Leaving State Law Reference Footnotes as they are in the Code (internal citations remain the same) • Font - New Century Schoolbook will be used as the font unless otherwise indicated, Other choices include Helvetica, Times New Roman, Avant -Gard Demi, Courier, Palatino, Helvetica Narrow, Century Gothic and Arial-MT • Font Size -11 point is recommended and will be used, unless 10 or 12 point is specified. Paymen'tfor Reformatting:. • Execution of Agreement • Submission of Proofs • Upon delivery $10, 640 $8,000 Balance ' MCC" uses only acid -free paper. 2 Existing order New ordinances may be added, huf Wit be charged at'$24 per page affected. This fee applies even if base page allowance is not exceeded. An, estimate will be provided upon request, ' includes printing all copies. Additional feeif graphic includes color. Tabular matter is defined as .tables, Algebra formulae, or other materials'that require special programs or extra editorial time to modify and prepare for inclusion in an update. 116 SUPPLEMENT QUOTATION SHEET Sup p lem ent: Service Base Page Rate Page Format Base Page Rate Single Column $19 per page Base page rate above includes e Acknowledgement of Material Data conversion, as necessary • Editorial Work Proofreading * Indexing • Schedule as selected: by Client' • i.tpdati.np tlectroni.c v'ersionse (CDs and Internet) • Printing 3.5 copies Additional Services that may apply to Supplement Service • Code on Internet,. per gear • Graphics" & Tabular' matter, per graphic or table • Electronic set up fee, one time'$ • Electronic delivery handling fee, per delivery14 • New Ordinances on the Web (NOW), per ordinance • OrdLink's, per ordinance • Freight, prebilled • State Sales Tax Payment:.for Supplements and Additional Services Invoices will be submitted upon shipment of project(s). $550" $10 $150 $75 $25 . $50 Actual freight. If applicable All prices quoted in this section may be increased no more frequently than annually in accordance with the Producer Price Index -- Internet Publishing and web search portals (NAICS 619130) as reported by US Department of Labor — Bureau of Labor Statistics. ' Schedule for Supplements can be weekly, biweekly, monthly, bi-monthly, quarterly, tri-annual, semi-annual, annual or upon authorization. Electronic Updates can occur more frequently than printed supplements. d We do not charge a per page rate for updating CDs or the Internet, however a handling fee is charged. B MCC uses only acid -free paper. 10 'Currently invoiced each May. Rate will increase to MCC's published rate, currently $550. ". Includes printing all copies. Additional fee of $15 per page if graphic Includes color. 12 Tabular matter is defined as tables, Aigebra-formulae, or -other materials1hat require special programs or extra editorial time to modify and prepare for inclusion in .an update. '3 Set up fee is for initial creation. of the electronic deliverable, including the Code as a HTML, PDF, RTF,. XML and integrated with a..search engine. 14 "delivery" is defined. as making: updated electronic data available to the Client ors CD-ROM, FTP. Fee applies whenever u�pdated.content is delivered, via.one.of,the above -defined products. If'OrdLlnk is selected the NOWIserviee is nqi nnecessary, 117 This proposal shali be valid for a period of ninety (90) days from the date appearing below unless signed and authorized by MCC and the Client. Term of Agreement. This Agreement shall begin upon execution of this Agreement and end three years after the publication date of the new Code. Thereafter, the Supplement Service shall be automatically renewed from year to year provided that each party may cancel or change this agreement with,sixty (60) days written notice. Submitted by: MUNICIPAL CODE CORPORATION! MCC Officer: v,G-,' - I `•,' Title: ro& Vt i r-q U Witness: A-._...,,....__ Date:, t I Accepted by: CITY OF EVANSTON, ILLINOIS By: Title: Witness: Date: WEBSITE SERVICES Customization Site Custorriixation — MCC can customize the look and feel of your Code on monicode.eom to more closely match your web site. This is accomplished by posting a banner image (provided by the client) over the top portion of our site. $250 set up. No annual charge, unless Client changes their banner. '© httF'x/litirzry.rauniccdhcorrddc.aspz?chentlo-ldb3I&sutelD=5&sfhlenam' I ��' Cam:c.'(h'�':j �'-�} - Feal,Eack• tAUNIC"Oi �E'L7pItARK +�RELP, O �� ��... _. - ... �..__...,. BUY�AUBIaCriTlols �. _ Oceanside A 4alcktoCA •Tale YhunlCedeS w4aTOo <!F saarvh 413wry ,•C'] Rtleuns" ,,Q..Ord. livAN sam PrtM Emall "rWE,i1e. i THE TY OF QCEANS)OE€ ., �.. - .... . ........ . . . . .. ::....,.....__.... - . _ ... _ _ ,(;Oceanside; Cprffa fa•Code of tlrdinant;".: i1E CObEDceansSde,CA , OP THE CISY OF 300 North Coast l-lighvray f [ oCEANSIOE,,CALIFORNIA Occanside,CA92054 (760)435.3066 customized : i Cod€riedthrough ww croceansdeca.us I „ Banner i Ords'nalseeNo<10.pF20901-7.adoptedpacsmbar22.201A. (SupP. No. 71 i The ksti" below includesall legislation tamived by Municipal Codesoxe the W update (priplad of eleMankj to tN ti,, CraPtar 3.a-NnBUI�:HCE5... ...i Code o€brdinanees. This legislation has been enacted. W has nM yet been codified. rrar�w'w_><Ist�nrzr 1 i Linking .cat Cross Reference Hyperlinking, — Cross references within the .Code will be linked to their respective destination ,article, Chapter, of Section. This feature is offered to you as part of your annual Internet fee. t,( Static linking to your Code— Each level of the code has a static link that will enable your users to easily create "Hot Links" to any section of the code. Simply click.the permalink icon to the right of each heading, level and paste the URL into the destination of your choice. This feature is offered to you as part of your annual Internet fee. Municode.Corrt 4 Back to Virpinia raunicodes ... . J BUY PUBUCATION M WHIC-00EU13AM (DRELP Cross Reference Link t-, ........ ..„ ....„ • • -Alexandria, Utrd[nta - Code of Ordinances CrTY of ALEXFr0Vk V(KGINTA AJPPLEif WKSr(M,rA6LE PART 1 -The ['rq Ghmer CHARTER CM11? ktATt!•F FABLE TITLE 1 - Gendrat ProMloae THE 2. C4rmrnr Cwenrmml TITLE 3. Fmer4v, TmMa aartpiwt ramere '.TrrLE4-PLbrftW f ...TITLE 6 •TransDo.Aa'>Crr trAP.1' rcamMM Sat TrrLE 6 - POrkO. RBrreJlgn and 4utSl Atinitr , TITLE 7 - Ptm ho and Oemekpmenl • -,1rrLE 6 - Balkt'rrp Coda AeJnCaligia THE S - ticroshV and AegukrFon j,�t7LE 1D- Arooxwfik)ca and Tmti. ,CHAPTER t-GGnerG.l.^rptislgns CHAPTER a- M:6; Rt9W&:iM ;6CHANTER3. Or+mWn of VaNdes Hilo Search Hlitory b Results Ord.Oenk Save r Print fSw Email Sec.'10 3-5 • Driving on pta Teets. Pr Wrienovarslosare erect$d:pwsuan s2cFonVfT-2.29cfthm rode, €nalcatganTfstreet arpxithereo:asa ptay street, no petson shall dnve a vahtele upon any sock street cr por4an tWoorexcept diners ofvehkles hirong busnessiorwhose msidencesarewrthlnthe closed area,arid thiananysucltdmOt¢hadpxarct Iho'preat&st00l1dr drnnnq upon such street or portion thereof. (Code 150. see. 22-62) Sec.10-3-6 - Driving within barriaaled area External HyperLink Icon siaewasxs. Cmty 3rn hstpytsaarA an area ora streec barricaded pursuant to serllan Pry vehlcfe. Including bicycles, mopeds and motorcycles• upon any sidewalk except vft T9 a�taafy`f{osstsjj'ihasidewalk at atemporary or permanent driveway, As used In this section. Vdewa!K'Means —7 any public sidowak or pedeslflali walkway, park, square or plaza in the citlr and arry trWe sidewaN or padeMnan walkway, park; square or plaza In the city to W*h the general pubtie is regulady a (fir ace ass by easement, tnvllalion or Ilcense. (Cade 1863, Sac, 22.55. Ord, No. 28$S. 17J1pr63. Sec. 3; Ond No. 4410. W Id)5. Sec t) ;i 119 Posting Ordinances {' New Ordinances on the Web (NOW). MCC can post newly enacted ordinances on the web between supplements.. so that anyone viewing your Code will find the most current legislation. The NOW ordinances are not be edited into the C. they are posted as a PDF in their original form. A list of NOW ordinances is presented in the opening page of the Code in a table to include ordinance title, adoption date and description. This table also contains a link directly to the ordinance for viewing. Once NOW ordinances are included in a supplement or electronic update to the Code, they will be removed from the web. No setup fee is required. Muocit'.ccam 4 Back to MIchlgan rrulUCnneS � Hide TOC �A" StJoseph. Mlchlpoh-Code00rdinanCt^, CODE 0FORDINANCES fa•lr �i (,` '�' ®. ;Feedback.° Search lhatory M Reaultt El Old. Bah% Sara 4B Print 1.�4. Email OME*FaRMUANCES { city Of pwtTl•CItARrSR ST. JOSEPH, MICHIGAN prt%tl strRl-, '', ;` codlrea,thaa��h NOW ordinance a1�Bawarr�,:o, CIiAPCER IE.-ciEh=RALPo.tixrls OrdinanCe of January 10, 20% Table {RepsifltisatlOnj Cril.PTER III- PLAN PP Co:mIuml, % ,. CHAPTER n%• REe3157Ra'llart. raontn. The llsbng below includes all legislaL—,,....,,..,..,,,,......�.,.....,,.,•�., CHAPTER V. -RECALL Code of Ozdlnances. Tfm logisiation has an enavled, bUt hat; not a can ;_CHA PrkR 1.. IMITIaTNE appkcabla, i 501so linked'6 the pnnlnn of tl e _, CHAP'TER OPaNA2Y„ E6 . , CR PTERl9EI . f-1 AMN ,HIMS: CHAPTER DL - f ENERAL FINANCE, ., ,, Cttat?'TER X.• 6QNW 0,4— of O,�R- x9 An orem oy tok 3elApterb ,-, GHM� AtX#-, ASSESShlRITCF TAXE,�`'. os�s•xoit eI25,+20tt qi� an3 uomrvhKlas' „C WtPT�R XIL - SPECIAL ASSC5SMFN St. Joseph, W 7DI3 Broad Street St, Joseph. M1,49985 (265)993Z541 wpm See. 29.26, • &d « M, to the where -; CHAPTERYu.- TREETSAi10510FO: Oup,ix32•vaecusrorthlm �OHAITIF.FtXPJ .'C6NpE13NATIgx NJi- : w"�c��n:� kfxsFzoit vrkse9 rarlt.o _.cltcPrE���,..1,u5`.Etxar;eaas ,' , ;,, CRAPTMXV1 rTErJPORARY PRCM, This Cade at o rdlnancas ondfar any 41hat'documents that appear on Oils the may not relioct tt,e moi4 rsssrent kolslamn 46DpItd '„1,11+!Pr�t7i\S: .iriii�iPR-=%aT11)h'S by the Municipality, (0 alydLlnk. OrdLink, links a NOW ordinance to the section being amended. 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Note I �CAapir.T7-ClVlwi?t5A.5TFR5ANP s�c..5t7.�,mrnonstow.�ua...— _ =i s.te.y,h_ highlighted TOC t -i -COURT, ,chapter$ Chapt"9-ELECTE4NS & section being t �Ctlaplerl0- FIRE PRE,1PssrTloNar Sea.B-14.-Harhoring:angerott amended E Chapter 11 - FLOODPLAIN RtANAGI It is illegal to hattsor or thn tt1 emusChapter 12- HUI CAN RIGHTS animal"or to ovin such an Sal 8nd allow R rarr>ettPArnrnaroorevwrtnme'Y.'tTyartebanon. ;i u Chap* 13.. f4UISANCES -,Chapler14- OFFENSES AND ICISC (ord.Na3Y76,gi,.Y- ,��I „Chapter IS. PARKSAAID RE CREW Sea 5- S. - angerou5 animals prt7hkbited. i Chapter 16- PEDDLERS. 9pLt M Amended by Clydir, ce No: A804 I w, Chapter 17- PLA4NI1,I13 AND DMIE Chapter 18. POLICE (a) Upon Il)e Written complaint of any person that a person owtz, or IS keeping or harborin0, } I 120 Printing, Saving and Emailing tt Email (from the Web) — Chapters, Articles or individual Sections may be selected for emailing. 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This service is included in your annual Code on the Internet fee. .Y.•N.M.-.-wMuniclode.Coril._.._^..»...-~...-.-..-. - �.`..~ BuYPOOMAntlit WTauNICOP15LIBRARY 0HFLP 4Back to.FlonflaMunicodes HIaeTOC (T Seurchicifory I_] Rrsuan al Ord, Bark ja save $ Print tB ema)} rd€nances p1eV1� ��� s + YWL THE URBAN CORE ZONE consists'of the heart or Downtown Ventura, which has the �t in»Line tables, ,• , . SAFE TMIghost development Intensities In the City and the greatest variety of uses, and 4 � 7Erti sE;[q important civfc buildings. The Downtown is the City's histo€ic and cultural heart, graphics $ ; Ni eu1tCIH, and the Code is intended to encourage the area to also become richly mixed use, photos REODEF with specialty retnit, offices, and residential in mixed use buildings, and a wide robs: raecwr variety of quality restaurants. Buildings are generally simpler and boxier in their _ 'rdrms.Tabres s massing than in other parts of the City, predominantly mixed In use, between 2 and ✓..n.-.. 6 stories In scale, attached to one another, and set close to street frontages, IGi M:la Streckudpes are intended to Include wide Sidewalks with steady street tree PAGE COS fEAsIOHTAECE I� antinas set in the pavement. ZOkINC USE DYa-r-'i.'CT hlkf•'-1 ,�: HE:?aHr Asti? 5Uttc D:STR?CrAr?�5 SPECIAL vSE CiSMOT ► APS PRESERVA171 015-Me T 10,P8 COAST.'4F-°•ONE AREA I "S SPPEGtat SIGN DS?R:•CT MAPS \.Ouma3• IriSne'Images. InwWr. ter TW4 0.0N SUBPART NK - UG KA!iISEN'MueFT SPE •,� Sll6PA4T 241,f. • hIIDTVIJ s W RPIDD".+S @UBPART 20.v.. • mCTcsiI R&NUECORI L_ Vokmm a • FaMe Baesd PC,FS-%IVNIM ana 1 Ml!-,IG, 4 - Siondords ana Tables ,'J Atiltle 3-5pecinc 40 7enrs AdJCW d • SUtK' MErrW Regvlmwra Aj*k3-Th mVF?at% \VIrwnc s • Fixed Tale I es6m TWo HeoUer.7 - DEVE 40MAUX OF CON 11, T2, T3 and 76 are shown aDave for rererance. and are rxt apal:ad to fna hbdlszrn Come( area by this Welopment code. 122 c,c Mobile Friendly Site — The Municode.com Online Library offers a mobile friendly version of your Code, This is a frameless version that is accessible from your mobile device and is formatted fora better viewing experience on today's modern Smartphone's. 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Easily view your maps, graphs and charts by simplyenlarging the. item, Support !kI Phone Support Sam (Eastern) — 5pm (Pacific) i,' Web Support —24 hours a day 123 gaying Whafare" G'Gp S I " "I am always and'oonAnually Imppma d., MM Aprflftadhii ,--�W-n "Amazed of the quality of the seamkp , p I public notice and amass of new Barbara Van Ch *Md I 61 think the V V ;a;: TvOry6ne,et busing "MCC?B Coda tart i0*Lot sty of "-.Was .4y st the job ones a g VIUSed 0 11P 0, M PIAV,40 s, V., If &Si�dalwe hai ra1 for.6 11- isfiWidul- W-1. Wth MCC. Mc ow in N Bay about Mur i I Code NS very COtandrft, 4h h4dualsibMun' -�M - [crp a 4t BndOX0r-,-,ChQit "Yiur'0 4RPJOYS WOJ "ice always found evem diriae Is itit" taken 19 i i T ll Vain We the switch to untcarea an A County, VA AUOMGrSC tn years we've Pn right on the 6r. of ng bodies, the web. I have nc e good work IrIONG, NC art members i Wd.'svn*es'that W`jq';' m'c'elVed: Muntr-fpal Code Corperafle dwotv accurate. We "y happy with the ft*at, i*b *&b. Wew6&id.'recWzim6nd'ih6i'n fo anyone., Mlka C urerJ(WW,,IN *,Vme saver Pre 04"e township kept ordinance book Mce, ofmaN.ng updates fora n,661n&I,*. Nov we simply refer i,,'fo purchase our brdihances and irs hassle free." iiiihip Clarity :'Chaff teroTowaship ,otTees, MI VCode; the companyls always friendly end easy to work with."' idmIbtwfIvS-SaCMtM,ri IrvInX TX Occ to be oxftmely hWpful, Menft and vury peflan t A w. Its been it pkasum wcWdng kWih MunIcIpal Code. FI,,Sf8ftrd:CountyAtfoma)eW Offlc% VA 124 125 0 M u0 � Municipal Code Corporation • P.O. Box 2235Tallahassee, FL 323116 info@municode.com • 800.262.2633 fax 850.575.8852 • www.municode.com REPUBLICAITON PROJECT APPROACH We have included below our specific approach for the republication project, as well as our approach for supplementing the Code once it has been republished. Republication Our specific approach for implementing the legal review completed by the City and republishing the Code will be as follows: • Receive the electronic version of the ordinances/material via email ords(@municode.com). • The Project will be given a job ticket to reflect all requirements per the City's specifications. • The Code will be given a "job number" and assigned to the City's legal editorial team. This team is led by an attorney and consists of an editor, proofreader and indexer. • The primary editor will review the Code (including new ordinances not yet published) for consistency and format. • Editor will "mark" copy, e.g., indentation, bold, italics, updates history notes and other tables, and embeds generic coding. Upon completion a "spell check" will be performed. • Samples of the possible page layouts will be provided to the City for discussion. • Code will be scanned for obvious inconsistencies and errors. • A copy of the proposed, republished Code, along with editorial questions and comments, will be sent to the City. • Upon return of the proposed copy, the City's comments will be incorporated and the job will be formally proofread. • Once errors are corrected the job will be released to indexing. • The indexer will read the entire document to understand its composition and structure and then create a new index. • Upon completion of the index, a print -ready copy will be sent to the City for approval by the City. • Once approved, Municode would then print the Code for the City Departments and fulfill any pending subscriber orders. • Municode would also fulfill any electronic orders for the City or subscribers. • Municode would post the Code on the Internet site. Municode would like to outline additional information in detail of our services for the republication project. Material Included. All legislation of a general and permanent nature, passed in final form by the City, as of the cutoff date established by the Municode editor, will be included in the new Code. Municode prefers the material in an editable electronic form, and will rely upon the electronic media during the republication process when furnished electronically, unless otherwise instructed. However, materials are not required to be furnished in electronic form and can be provided via fax or printed copy. All material received by Municode will be acknowledged via e-mail or the postal service. Research of minutes can be provided as agreed upon by the City and Municode. Omitted Ordinances. Legislation not of a general and permanent nature will be omitted from the Code unless otherwise instructed by Municode or the City. Examples of such legislation include: Appropriations; Franchises; Bonds; Vacating Streets and Other Public Properties; Sales of Surplus Assets and Properties; Tax Levies; Special Elections; Contracts and Agreements; Rezoning; Personnel Regulations; Annexations and Disannexations; Tax Anticipated Notes and Issuances of Similar Debt Instruments; Appointments of Named Individuals to Positions within a Governmental Body; Comprehensive Master Plans, Traffic Schedules, and Fee Schedules (however, Fee Schedules can be provided for an additional fee — quotation upon request). 126 Editorial Work. The editorial work on the Code will include the following: • Incorporate Ordinances. The ordinances of the City enacted subsequent to the latest ordinance included in the existing Code will be incorporated into the codification in their appropriate places. The amended or repealed provisions will be removed and the new provisions inserted. • Repaginating the Code. Municode will re -process the existing pages into new pages with new page numbers. The supplement numbers are removed and all pages are redone to remove blank and short pages within the chapters. • Review Pages and Numbering. Municode will review the pages and numbering to advise the City of any inconsistency within the Code. The City will approve all changes made to the republished Code. • Page Format. Municode's page format is designed for consistency and readability. The page size will be 8 '/2 x 11 inches, single column. We provide two different page headers, chapter and Code name, to allow better navigation within the Code. We also provide ears to designate the section the page contains. Our page numbering allows for growth within the volume, as does our reserved chapter options. Page format can be consistent with the current page format or it can be modified as needed. The editor will discuss options prior to proofs. • Type and Font. Various fonts and type sizes are available for text. Municode will publish the Code in Arial font in twelve -point type, unless otherwise specified. Additional samples can be provided. Notice of such font change must be given prior to the completion of the editorial work so that the impact upon cost can be determined and discussed. We recommend a ten -point type size to reduce the size of the volume. The ten - point size is legible and also provides for minimizing the volume size. We also offer eleven -point size. • Graphics. Graphics and other material that require special methods of reproductions or modification will be charged as set out on the Quotation Sheet. We ask the City to forward an electronic file of the graphics included in the Code and/or a clean printed copy. • History Notes. History notes from the existing Code will be maintained in the new Code. Municode will also add a note for each section added or amended during the project and future supplementation. The note will indicate the source from which the section is derived. History notes are placed at the end of the section being amended. • Title Analysis. Each title of the new Code will be preceded by a detailed analysis listing the chapters and sections contained therein. Index. A comprehensive, legal and factual general index for the entire Code will be prepared. All sections are indexed under major subjects with appropriate section citations. Columnar citations are used to enhance the ease of reference. Tables. The following Tables will be prepared for the new Code: • Table of Contents. This Table will list the chapter, articles or divisions of the Code, with appropriate page numbers. • Additional Tables. Should the Code contain any additional tables, Municode will update and maintain them. • Comparative Table. If feasible, Municode will prepare a Comparative Table, listing the ordinances included in the Code, in chronological sequence and setting out the location of such ordinances in the Code. A table will also be prepared setting out all sections of the prior Code included in the new Code. Proofs. After the editorial work has been completed, Municode will submit one set of proofs to the City for review. The City may make word changes on the proofs without charge. However, the City will be charged for changes or deletions constituting more than one page of type. It shall be the duty of the City to return the proofs, with the changes indicated thereon, within forty-five (45) days from the date of their receipt. If proofs are not returned within forty-five (45) days and no notice to the contrary is received by Municode, it will be assumed that no charges are to be made. Municode will then proceed to print the Code and no changes shall thereafter be allowed. 1 '" Should the City request to review the proofs beyond forty-five (45) days but fails to return them within five (5) months, the contract balance shall become due and payable. Upon mutual agreement regarding time and compensation, Municode shall update the proofs with subsequent enactments before delivery of the printed Code. Municode guarantees typographical correctness. Errors attributable to Municode will be corrected throughout the term of the contract without charge to the City. Municode's liability for all services shall extend only to the correcting of such errors in the Code or future supplements, not to any acts or occurrences as a result of such errors and only so long as the contract is in effect. Amendatory Ordinances. Municode can add additional amendatory ordinances to the proofs, if desired. A discounted per page rate will apply to each changed or added page due to the ordinances included. Delivery of Code. • Printing. The number of copies selected by the City will be printed on acid -free paper in the chosen format and delivered to the City. Color printing is available at an additional charge. Schedule of Performance for Republication. The following time schedule provides for completion of the Code within four (4) to six (6) months, excluding time required for review of the proofs and any delays occasioned by the City. Time Frame Municode's Responsibilities Immediately Acknowledges receipt of contract & material Immediately MCC sends listing of all ordinances received Within 3-4 months Submission of proofs to City Immediately Municode acknowledges return of proofs and begins to incorporate revisions Within 1-2 months Delivery of completed Codes to City City Responsibility. The City agrees to: Citv's Responsibilities Send Municode contract City reviews listing of ordinances to confirm all material has been received City to review and return proofs within 45 days, with any changes indicated thereon City available to answer questions • Amendatory Legislation. The City shall immediately forward all adopted legislation (including amendments, the Charter, Special Acts and other pertinent rules and regulations having the effect of law) to be codified on a continual basis. Submission should be timely and can be sent in electronic, fax or printed form. • Review. The City shall review, modify and/or approve the proposed Table of Contents and organization of the Code, page format, font type and size, approve number of copies to be printed, binder colors and choice of electronic format. • Submission of data. The City shall provide data, graphics and tables of the highest reproducible quality, preferably in their original, electronic format. Provide a black and white line art seal or logo for the binders, if desired. • Proofs. The City will review and return the proofs within 45 days of receipt. Changes to the text should be marked directly on the proofs. Please note delaying the return of proofs can delay the project due to the amount of additional legislation passed subsequent to submission of proofs. Changes not discussed at conference, deletions and additions to the proofs may result in a proof update fee. Should the City fail to return proofs within five (5) months, the balance of the contract shall become due and payable. Additional copies of proofs can be provided upon request. Supplement Service Once the Code has been republished, Municode's focus for Supplementation is to meet and exceed the needs and expectations of our clients. Working hand in hand with you and your staff, Municode will create whatever supplementation schedule will best serve you and your citizens. For example, we are poised to handle monthly or even weekly supplements, should the City desire. In addition, we are able to provide a number of media types and deliverables that best suits your needs. Supplementation. Our specific approach for supplementing the Code once the republication and recodification project is complete would be as follows: • Receive material (please send your ordinances electronically to: ordsna.municode.com). • Record and acknowledge receipt of material (also via email). We will send you a detailed ordinance disposition list for your records in 24 hours or less. • Your personal Editor will review ordinances for conflicts with other code sections and determine the proper placement of ordinances in the code. If questions arise, your Editor will contact the City by email, phone, or fax. • Your Editor will electronically edit the copy for consistency, e.g., indentation, bold, italics; update history notes and other tables, and embed "gen codes" in the text. Gen (as in generic) coding allows for easy conversion to XYVision (Municode's composition system), or popular word processing programs. Upon completion, a "spell check" will be performed as well. o Should you so choose, our editorial staff can also create embedded hyperlinks in your online Ordinance History Notes. These hyperlinks will allow you and your users to click on your History Notes and link directly to a PDF copy of the enacting legislation. o On an annual basis, your Editorial team will also add a specially created State Law Reference Table to your code of ordinances. This State Law Reference Table will be fully hyperlinked, thus enabling your users to go straight from your online code of ordinances to a myriad of State Law References particular to your state. • After editing and generic coding, the job will be moved to your individual Proofreader who will read the job and compare it against the original ordinance(s) received from the City. • Typographical discrepancies will be resolved at this stage. Your Editor and Proofreader will check behind one another and work together until they both agree that your supplement is ready for publication. • The job will be released by your Editorial team and sent to our Indexing department. Our Indexer will read the new material and update the index as appropriate. The Indexer will then send the job back to the Editorial team for "final clearing" to press. • A copy of the master database will be processed and posted to the web within 48 hours of clearing the job to press. Our unique database to web software allows us to display your online code with hyperlinks at the title, section and chapter level, thus making your code easier to use for both you and your citizens. Copying your supplement to CD-ROM or downloading from the web via FTP download will occur following final clearing. This typically occurs in 48 hours or less. • Should you designate, your supplement will be sent to our onsite print shop. With a full suite of eco-friendly Oce printers, we have the printing capacity to send you your supplement pages in 48 hours or less. � rt-� For City Council meeting of January 23, 2012 Item A4 Business of the City by Motion: 727-729 Howard City Lit Theater Project For Action Memorandum — City of anston- To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Steve Griffin, Director of Community & Economic Development Nancy Radzevich, Economic Development Manager Johanna Nyden, Economic Development Coordinator Subject: Resolution 2-R-12 Regarding Authorization for the City Manager to Negotiate and Execute a Letter of Understanding between the City of Evanston and the City Lit Theater Date: January 17, 2012 Recommended Action: Staff recommends that the City Council adopt Resolution 2-R-12, authorizing the City Manager to negotiate and execute a Letter of Understanding between the City of Evanston and City Lit Theater for the consideration of a lease -to -own agreement at City - owned property at 727-729 Howard Street. Funding Source: Costs of improvements to 727-729 Howard Street will be determined as part of work contemplated by Letter of Understanding. Source of City funding for agreed upon improvements will be Howard/Ridge TIF or other sources to be determined by City Council at a future date. Summarv: In February 2011, the City purchased two properties on Howard Street within the Howard/Ridge Tax Increment Financing District for the purposes of redevelopment and revitalization of this commercial district. Of these two properties, one (727-729 Howard Street) was identified as a potential location for a small performing arts venue. Over the course of 2011, Economic Development Staff and Alderman Ann Rainey worked with several theater companies and volunteer architects and engineers to explore the feasibility of transforming 727-729 Howard Street into a performing arts venue. In late 2011, City Lit Theater, a theater company dedicated to the performance of literary works, indicated that they sought to move from their current location in Chicago's Edgewater neighborhood to Howard Street in Evanston. To this end, City Lit Theater provided the City with a letter outlining their interest and a proposal to locate at this property. This letter is attached to this memorandum. 130 In its proposal, City Lit Theater proposes to relocate to 727-729 Howard Street and seeks to work with the City to come to an agreement on terms and conditions of a lease -to -own agreement. At the Evanston location, they propose to offer a variety of programming not limited to Theater but that will also include films, cabaret performances, and other itinerate theater productions. In coming to this location, City Lit Theater seeks participation by the City of Evanston participation in a number of ways, chiefly being the rehabilitation of the space to include higher ceiling heights to accommodate lighting grids and other Theater equipment. In their proposal, City Lit Theater also seeks additional build -out support from the City in the form of electrical work, bathroom installation, and a working HVAC system. At this time no work has been undertaken to specifically identify the costs associated with City Lit's occupancy at this property. Some work has been completed to understand the total cost to increase the ceiling height, however, no cost estimates for the electrical, bathroom installation or HVAC work has been completed. A Letter of Understanding between the City of Evanston and City Lit Theater would be a precursor to the negotiation and execution of a lease. The execution of the Letter of Understanding would permit both the City of Evanston and City Lit Theater to work together to determine the total costs associated with transforming 727-729 Howard Street into a performing arts venue suitable for City Lit Theaters use. If the Letter of Understanding is executed, staff will work with City Lit Theater to negotiate and return to City Council to authorize the City Manager to enter into a definitive agreement to locate to Howard Street within 90 days of the execution of the Letter of Understanding. This work will include determination of costs associated with this space as well as terms and conditions for a lease -to -own agreement. Attachments: -Resolution 2-R-12 -Draft Letter of Understanding between City Lit and the City of Evanston -Proposal from City Lit Page 2 of 2 131 1/17/2012 2-R-12 A RESOLUTION Authorizing the City Manager to Execute a Letter of Understanding for the Lease of 727-729 Howard Street, Evanston, Illinois WHEREAS, the City of Evanston owns certain commercial real property commonly known as 727-729 Howard Street, Evanston, Illinois 60202 (the "Subject Property"); WHEREAS, the Subject Property is improved with a commercial building to which City Lit Theatre Company, an Illinois not -for -profit corporation ("City Lit") seeks to lease from the City of Evanston with an option to purchase after three years primarily as a venue for literature performance theatre productions; WHEREAS, the City Council of the City of Evanston has determined that the best interests of the City of Evanston would be served by executing a letter of understanding with the prospective tenant for the Subject Property. Any such undertaking to execute a definitive agreement is subject to further City Council review and approval; NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to execute the attached letter of understanding and to negotiate all necessary terms for a lease agreement with an option to purchase the Subject Property, as 132 2-R-12 he may determine to be in the best interests of the City, and that may be in a form acceptable to the Corporation Counsel. SECTION 2: That this Resolution 2-R-12 shall be in full force and effect from and after its passage and approval in the manner provided by law. Attest: Rodney Greene, City Clerk Adopted: , 2012 Elizabeth B. Tisdahl, Mayor 133 2-R-12 EXHIBIT A LETTER OF UNDERSTANDING - 727 - 729 HOWARD STREET, EVANSTON 134 Law Department 2100 Ridge Avenue Evanston, IL 60201 T: 847.866.2937 F: 847.448.8093 City of Evanston - January 17, 2012 City Lit Theatre Attn: Terry McCabe and Brian Pastor 1020 West Bryn Mawr Chicago, IL 60660 RE: Letter of Understanding — 727-729 Howard Street, Evanston, Illinois Dear Mr. McCabe and Mr. Pastor: We are pleased to submit this Letter of Understanding (the "Letter"), which sets forth certain nonbinding understandings and certain binding agreements between The City of Evanston, an Illinois municipal corporation ("Evanston") and the City Lit Theatre Company, an Illinois not -for -profit corporation ("City Lit"). Evanston and City Lit shall be collectively referred to as the "Parties". The Parties seek to enter into this Letter with respect to a commercial lease and grant agreement (the "Project") for the commercial property commonly known as 727-729 Howard, Evanston, Illinois (the "Property"). PART ONE — NONBINDING PROVISIONS The following numbered paragraphs of this Letter (collectively, the "Nonbinding Provisions") reflect the Parties mutual understanding of the matters described in them, but each party acknowledges that the Nonbinding Provisions are not intended to create or constitute any legally binding obligation between Evanston and City Lit shall not have any liability to any other party with respect to the Nonbinding Provisions until a definitive agreement (defined below) is prepared, authorized, executed and delivered by and between the Parties. 1. Execution of Definitive Agreement. City Lit and the Evanston will negotiate in good faith to enter into a definitive agreement (the "Definitive Agreement") setting forth in more detail the terms and conditions governing the details of the Project, consistent with the nonbinding and binding provisions of this Letter. If Evanston and City Lit are unable to negotiate and prepare a mutually acceptable Definitive Agreement within 90 calendar days following the Effective Date (or by such later date as is mutually agreed upon by Evanston and City Lit), either Evanston or City Lit may terminate this Letter by giving written notice to the other party. In the event of such notice, none of Evanston, City Lit or their respective directors, officers, 135 January 17, 2012 Page 2 attorneys, employees, shareholders, representatives or advisors will have any further obligations or liability under this Letter, except as provided in Part Two, Paragraphs 1-2. Evanston staff and the City Council will be further reviewing the Project following the execution of this Letter. 2. Representations, Warranties, Conditions and Covenants. The Definitive Agreement will contain such representations, warranties, conditions and other terms and conditions as are customary or appropriate for a transaction of this kind. 3. No Material Change. Evanston's obligation to engage in the relocation assistance program pursuant to the Definitive Agreement will be conditioned upon Evanston's determination that there has been no material adverse change in the conditions and basic terms set forth in this Letter and of City Lit. PART TWO — BINDING PROVISIONS Upon execution by City Lit of this Letter or counterparts thereof, the following numbered paragraphs of this Letter (collectively, the "Binding Provisions") will constitute the legally binding and enforceable agreement by and between City Lit and the Evanston, but still subject to final approval by the Evanston Council. 1. Permitted Use. City Lit Theatre Company will be relocating its operations and theater company to the City of Evanston. City Lit performs stage adaptations of literary material at the Property. The Parties also anticipate that the Property will also be used for the viewing of classic films, cabaret performances, and rehearsal space. 2. Lease with Option to Purchase. The Parties anticipate that the Definitive Agreement will be structured as a three-year commercial lease agreement with an option to purchase the Property. The monthly rent will be $1,800.00. The rental payments will be deposited into an account with Evanston, to be used as a future security deposit if City Lit exercises its option to purchase the Property. In the event that City Lit does not exercise its option, the rental payments will be kept by Evanston and Evanston will be freely able to market the Property. City Lit will be responsible for the payment of all utilities and real estate property taxes for the Property. The purchase price for the Property is $325,000.00, subject to City Council approval and City Lit only purchasing the Property. Evanston would also record a restrictive covenant against the Property indicating that if City Lit were to sell the Property within 10 years of purchase, the build out improvements would be paid back to the City. The amount of the refund would be based on a decelerating scale and "burned off' as the 10th year of the restrictive covenant approaches. 3. Improvements. The Parties anticipate major renovations to the Property and the cost of the improvements to be split is anticipated as follows: 2 136 January 17, 2012 Page 3 a) Evanston paid improvements: raising the roof of the structure a half -story; b) City Lit paid improvements: (i) installation of a stage, audience risers and seats, dimmers and other lighting equipment; (ii) lay floor treatments; (iii) installation of two sound systems for the performance space and the lobby; (iv) paint the premises; and (v) installation of outdoor signage; and c) Further improvements will be determined based on the site plan for the Property and the parties will work cooperatively to determine the party to bear the responsibility and costs for said construction. 4. Expenses and Fees. Upon signing this Letter, each party agrees to pay its own expenses incident to the due diligence process, negotiations, and preparation of the Definitive Agreement. In the event, however, City Lit decides not to purchase the Property from the Seller, for any reason, the terms of this Letter are null and void. In the event City Lit and Evanston, after exhausting good faith efforts to enter into a Definitive Agreement and fail to do so, the each party to bear its own expenses. 5. Brokerage Fees. The Parties acknowledge and agree that there will be no brokerage commission and that the transaction was an arm's length transaction. 6. Multiple Counterparts. For the convenience of the parties hereto, this Letter may be executed in multiple counterparts, each of which will be deemed an original, and all counterparts hereof so executed by the parties hereto, whether or not such counterpart will bear the execution of each of the parties hereto, will be deemed to be, and will be construed as, one and the same. A telecopy or facsimile transmission of a signed counterpart of this Letter shall be sufficient to bind the party or parties whose signature(s) appear thereon. 7. Effective Date, Terms. This Letter will be effective only if (i) it is executed by City Lit and (ii) a fully executed copy of this Letter is returned to The Evanston on or before 5:00 p.m. CST on Friday January 27, 2012. The Binding Provisions of this Letter shall remain in full force and effect thereafter until the earlier of (i) the execution and delivery of the Definitive Agreement or (ii) the termination of this Letter. 3 137 January 17, 2012 Page 4 IN WITNESS WHEREOF, the Parties have caused this Letter of Understanding to be executed the day and year first above written. CITY LIT THEATRE COMPANY An Illinois not -for -profit corporation No Print Name: Its: CITY OF EVANSTON, an Illinois municipal corporation in Wally Bobkiewicz Its: Evanston Manager Ann Rainey, Alderman Eighth Ward CITY LIT City of Evanston 2100 Ridge Avenue LITERATE THEATER Evanston IL 60201 Terry McCabe, Artistic Director December 15, 2011 Brian Pastor, Managing Director 1020 West Bryn Mawr Avenue Dear Alderman Rainey, Chicago, Illinois 60660 City Lit Theater hereby makes a preliminary proposal to www.citylit.org occupy and purchase as its permanent home the building at info@citylit.org 727-729 Howard Street. 773/293-3682 This letter spells out the details of our proposal, and explores 2011-2012 questions we have concerning the possibility of City Lit moving to Howard Street. Alice's Adventures Under Ground Each section of our proposal rests on assumptions spelled out By Christopher Hampton in that section. Should any of these assumptions need to be Directed by Terry McCabe reassessed, the proposal itself would need to be adjusted. September 2-October 9 The Legend of I. The Renovation of the Building Sleepy Hollow Here in particular, the devil is in the details. By Washington Irving Adapted by Stephen F. Murray and Brian Pastor First, as to the number of seats: our current space seats 97. October 14-October 30 As we expect long-term growth in our audience base as a We Have Always result of moving to a more visible location, it would be difficult to justify doing so if the new space's capacity were Lived in the Castle to be essentially the same as, or less than, the old one's. We By Shirley Jackson understand that there is a scenario under which the Howard Adapted and directed by Paul Edwards Street space would be expected to seat about 120 people; we February 24-April I hope that this scenario is practical enough in other ways to Opus 1861 be the one adopted. Devised by Elizabeth Margolius and Terry McCabe As for the question of whether the building will be converted April 13-May 13 into merely a taller one-story building, or into a two-story State Street building, we realize the determining factor will be finances. By Philip Lazebnik and Kingsley Day That said, this proposal assumes the two-story option will be Directed by Sheldon Patinkin viable. If it is not, it is difficult to see how City Lit fits even May 25-June 24 its current operations into the building, to say nothing of the growth that we hope the move to Evanston would engender for City Lit. Civil War Project Blog: citylitcivilwar. blogspot. com 139 City Lit currently occupies space in the Edgewater Presbyterian Church totaling 5086 square feet. Of this, 4106 square feet is rented: the theatre itself, an office, a single dressing room, a lavatory including shower stalls for actors, and a combination rehearsal/storage room. The remaining 980 square feet are common areas of the church building to which we and/or our audience have access but for which City Lit pays no rent: the building's hallway as our lobby and concessions area, public restrooms for audience members, the church's unused balcony as an additional storage area, and the church office for use on performance nights as our box office. (The church building is large, and the common areas are larger than our needs require: the hallways are thousands of square feet whereas our lobby needs are a fraction of that, there are four public restrooms whereas two would be plenty for us, and so on. The 980 square feet figure is a conservative estimate of how much of the common areas we use.) We are told the Howard Street space measures a little over 4000 square feet, so if it remains one-story City Lit would be a tight fit. If we are reading the drawings correctly, it is also so that there is currently no space for offices, rehearsal space or storage. Were the building to have two floors, these problems could presumably all be solved. Alternately, if the building were to remain one story, we could continue to rent office, rehearsal and storage space here in Edgewater Presbyterian Church at a cost of approximately $15,600 per year. This cost would have to be factored into our calculations as to the feasibility of moving to Evanston. As for the buildout itself, we assume that a vanilla box theatre space includes a cement floor, plain ready -to -paint walls constructed as in architect's plans, working electrical outlets and lights (including 220-volt power for stage lighting dimmers), bathrooms installed as shown on architect's plans (including working plumbing), finished ceiling, working HVAC, and stage lighting grid installed. City Lit would then be responsible for installing a stage, audience risers and seats, floor treatments, dimmers and other lighting equipment, sound systems for the performance space and the lobby, paint and other wall treatments; as well as for outdoor signage. If the above assumptions are correct, we are confident in our ability to complete a buildout from the vanilla box that consisted of something like the following: SEATING: As it happens, during summer 2011 we acquired 130 new theatre seats for our current space, so we would simply bring them along. Transporting and installing them would presumably cost about the same as it did this summer. STAGE, AUDIENCE RISERS: Building audience risers and installing the stage call for nothing more than carpentry, and we have a network of carpenters who have worked for us regularly on productions. 140 LIGHTING EQUIPMENT: Though we would certainly bring our current dimmers and other lighting equipment along, we would also use the opportunity to upgrade, as some of our equipment is starting to age. SOUND SYSTEMS: Similarly, we would certainly bring our current sound system along, but it needs some upgrading; plus, we'll need a second (smaller) system for the lobby area. FLOOR TREATMENTS: Hardwood flooring can be had for about $4.00 per square foot, laminate flooring for about $2.00 per square foot, and carpeting for somewhere in that same range, depending on preferences. The price estimate below assumes 6000 square feet to be covered at the midrange of $3 per foot. . (This estimate could be significantly reduced by covering the cement floor in only the public areas of the building.) LOBBY FURNITURE AND WALL DECORATIONS: All new. OUTDOOR SIGNAGE: Using the architect's exterior drawings posted on the Polarity Theatre website as a guide, outdoor signage would consist of a permanent sign and four vertical banners. The drawings have no dimensions marked, but the banners might be roughly two feet by fifteen feet. Printed vinyl banners of that size and type can be had for $140 apiece; the drawings show four banners., so that's $560. A permanent outdoor City Lit sign could run anywhere from $500 to $3500; let's go with the midpoint, $2000. It is difficult to get a quoted estimate for professional installation of the sign and banners without having a specific and actual job to offer, so for now let's say installation of the four banners would cost $500, plus another $500 for installing the sign. There are two other items, to be explained in Section II, we would include in City Lit's buildout costs: FILM SERIES EQUIPMENT, and a PIANO. Here is a rough estimate of prices for the above: Seating Transportation and Installation $1,500 Stage and Audience Risers (Materials and Labor) 3,000 Lighting Equipment Upgrade 5,000 Sound Systems, theatre and lobby 2,500 Floor Treatments 18,000 Lobby Furniture and Decorations (including paint) 4,000 Outdoor Sign and Banners (including installation) 3,560 Film Series Equipment 4,000 Piano 2,000 These figures total $43,560. As this is a very preliminary number, let us add 50% of that as a cushion, and it comes to $65, 340. This is not a small amount of money for a theatre City Lit's size, but it is within the scope of what a theatre our size could raise in a focused capital campaign of a year or less in duration. 141 A successful capital campaigns is generally preceded by a feasibility study conducted for the not -for -profit organization by an outside consultant. We would apply for funding for the study to the Arts Work Fund for Organizational Development, a program that has funded a consultancy for us in the past. We are confident they would fund our request. Neither the study nor the campaign could begin until City Lit was officially chosen as the partner in the project, as no one will contribute actual money to a hypothetical project. This makes it possible that some of the money for the project may be needed before the capital campaign will have been concluded. We have begun a conversation with IFF (formerly Illinois Facilities Fund), a not -for -profit lender which makes below -market loans to not -for -profit organizations for capital projects and equipment, to see whether City Lit would qualify to become a client of theirs should we need a bridge loan to finish the buildout while our capital campaign is in process. If a relationship with IFF does not work out, of course, there may be other sources for a bridge loan if it is needed. II. The Operations The main assumption here is that it would be more expensive for us to operate on Howard Street than in our current situation on Bryn Mawr Avenue. We pay $1917 monthly rent to the Edgewater Presbyterian Church. This includes utilities. We estimate, based on talking to people at other theatres roughly our size, that our electricity, heat and water bills on Howard Street might total as much as $1300 per month. As will be explained in Section V, this proposal posits initial rent -to -buy payments to the City of Evanston of $1800 per month, which would bring our monthly cost of rent and utilities to $3100. This is approximately $1200 per month more than we pay now. Accordingly, our operations would expand on Howard. Key to making the space viable for us is our plan to have it open for business seven days a week. Currently, in our second -floor church space with no street presence, City Lit performs only three or four days a week; this is typical for a theatre our size and it works fine for us. Having our own storefront building, however, would both require and enable us to do more things. (a) High quality digital movie projectors have come down in price so much that a pair of projectors, a projection screen tailor-made to fill the width of the Howard Street stage space, and a movie -theatre -style popcorn maker could all be acquired for less than $4000, an amount we have included in City Lit's capital campaign figure in Section I. As well, film rental rates for a not -for -profit group with 100 or so seats are quite affordable, frequently simply 50% of the box office take. We would institute a City Lit film series on Monday through Wednesday evenings, showing well-known classic and art films for $6 a ticket. We think such a series would fill a niche, especially for the neighborhoods immediately around the space, as there is no other movie theatre in the four miles between the Cinemark Century complex in downtown Evanston and the 400 Theatre on Sheridan Road in Rogers Park. At both those theatres, tickets are more expensive than we would be charging. And neither of them typically shows classic films. The film series could operate approximately 45 weeks of the year, skipping only the 142 weeks that the theatre productions in the space would need weekday evening tech rehearsals prior to opening. We enclose a breakdown of projected expenses for the series that shows a very low breakeven point, and three different income projections based on different levels of attendance. An average of fewer than 20 customers per night would not only pay for the film series, but would cover half of the estimated $1200 difference between what we pay for occupancy on Bryn Mawr and what we would pay for occupancy (including utilities) on Howard. (b) We understand that the space would be granted a beer and wine license for lobby concessions. This would provide a new income stream for us, and we would dedicate beer and wine income to making up the other half of the difference. We would also keep the concessions bar open after the show on Friday and Saturdays for a couple hours and likewise put that income toward the difference. We enclose annual projections of income from both intermission sales and post -show sales. We have been asked to discuss in this proposal whether we would select different kinds of plays on Howard Street. We would certainly not do so, in the sense of altering our mission statement. We are in our fourth decade of producing what we call literate theatre, by which we mean primarily but not exclusively world premiere stage adaptations of literary material, and we have built an audience who wishes to see us continue to do so. There is another sense, however, in which the shows we would do on Howard Street would be different from those we do now. Any theatre space helps shape the work that can be done in it, in that its physical characteristics make some things impossible and other things inevitable. To cite a trivial example, our current space has a very low ceiling, which makes it impossible for us to produce any show that requires the illusion of great height onstage. This is not a major handicap, but it is certainly no asset. On the other hand, our space's intimacy —the seating area wraps around the front of the action, and the farthest row of seats from the stage is only 22 feet away —almost automatically establishes a relationship with the audience that makes possible shows of real psychological nuance. This is a great asset. Certainly the Howard Street space will be intimately scaled; it will also have its own unique characteristics that will make their own unique demands. Just as it is important to the whole Howard Street development project that the theatre venue stand out, it is important that the shows themselves be conceived and produced to take maximum advantage of the space's nature. This will make the shows pop, which will help the location do so as well. III. Marketing The critical assumption here is that moving a theatre to a new location presents a significant marketing problem. Do what we may, there will inevitably be part of our audience that ends up not coming along with us. In the long run, we believe the move to Evanston would introduce our work to more people than we would lose by moving. The problem is that we would lose current customers overnight, whereas we would gain new ones only over a longer period of time. 143 Our audience comes from widely dispersed places. The easiest to track are the subscribers: we have some in Glencoe, Cicero, Western Springs, Valparaiso, Glen Ellyn and other far-flung towns. Most live in Chicago, from as far north as Rogers Park to as far south as 110th Street. Those who live either north or west of our current location may actually find Howard Street easier to reach. On the other hand, those who live south of us (and/or who find our location one block away from a Lake Shore Drive exit to be an important convenience) may decide that the extra distance is not worth it. Likewise, we have regular customers who live so close to us that they walk here when they come. These too may decide not to follow us rather than travel the extra distance. The marketing response to this problem has two aspects, holding on to old customers and attracting new ones. Each aspect has both free and to -be -paid -for components. Most of City Lit's audiences who drive long distances to get here have been coming to see our shows for over a decade, some for as long as fifteen years. We do not think that many of them would make a casual decision to stop after all this time. They also tend to be among the company's core group of supporters who would recognize the value of the move and be supportive for that reason. With all this in mind, we believe that personal outreach from the staff to these long-standing audiences (who have helped build City Lit as much as we have) would go a long way toward keeping the majority of them involved with us. (More prosaically, the fact that parking will be easier at the Howard Street space will be a selling point.) Nonetheless, more will need to be done. Our subscription drive could offer one -time -only financial incentives to those who come with us to Howard Street. Perhaps there might be an extra discount that year for subscribers who live more than 20 miles away. If it seems wiser to make an offer that can apply equally to all subscribers, we might reprise one we made once years ago: for each subscription someone renews, we throw in one free new (non -renewal) subscription for the first season on Howard. One way or another, we would offer an incentive to get people who already know us over the hump of deciding to come to a new location. Once they see a season of shows there, it will either seem worthwhile to them to continue coming with no extra incentive, or it will not. Attracting new audiences would require a greater variety of initiatives. Simply making our presence known in the new neighborhood is a task to be addressed, as is introducing our work to people who may not be familiar with it, as is actual promoting of ticket sales. One thing we would like to see happen would be to make our lobby available for use as a polling place every Election Day: voters in the precinct would learn where we are. The official opening of the space is itself a marketing opportunity. We would be in favor of a formal ribbon -cutting ceremony onstage immediately before the first opening night performance, with speeches by you and Mayor Tisdahl and with a lot of press sitting in the audience. This would generate a round of feature stories, above and beyond reviews for the show, in the Evanston papers and online media. 144 The Pioneer Press and other Evanston news outlets primarily only review theatre produced within Evanston. As a result, they have not usually covered City Lit, a fact we can turn to our advantage. Were we to become an Evanston theatre company, we could expect to be able to use our new -kid -in -town status to leverage further coverage about the company's history and plans for our new home. All of the above should help to announce to Evanston that we have moved in. The next step would be to induce people to come to Howard Street to check us out. We would first target those who can walk over from the residential neighborhood immediately north of the theatre as far north as Oakton Street, as well as from the new condo development just east of Chicago Avenue, and from the Rogers Park neighborhood south of Howard. We could do a mailing or other neighborhood -based promotions letting them know that an award -winning theatre is now right in their neighborhood, and offering heavily discounted tickets to shows during our first season as their neighbors. A partnership with the new restaurant on the next block would be especially helpful for this, as it would provide natural opportunities for cross -promotions benefitting both businesses. Moving beyond the immediate neighborhood, we would make blocks of discounted tickets available through major Evanston employers such as the hospitals, school districts, Rotary International, and so on. The same cross -promotional opportunities with the restaurant and other neighborhood partners would exist here as well. These essentially free promotional activities would serve to publicize our move to Howard Street and to make it easy for people in and around Evanston to decide to come try us out, but free activities by themselves will not be sufficient. Our paid advertising would have to expand. Right now the mainstays of our advertising are the Tribune, the Reader and TimeOut Chicago. It is unlikely that we would cut any of those out, but we would also need to be in the mix of Evanston arts groups advertising locally. A good bet to add would be Pioneer Press; through its parent company, the Sun -Times Media Group, our ads would run not just in the Evanston Review, but also in the other Pioneer Press suburban papers across the North Shore. Other Evanston media outlets, like the Round Table, TribLocal and the Evanston Now website, would be investigated. IV. The Public Benefit An estimate of City Lit's current economic impact on its neighborhood is enclosed with this proposal. Its conclusions are that the total annual impact of expenditures by City Lit plus those of its audience (not counting the cost of the theatre ticket itself) when attending a production comes to at least $329,000, and possibly as high as roughly $370,000. Over $160,000 of this amount is paid to community residents. The FTE jobs supported by these total expenditures are estimated at between 8.9 and 10. City Lit's presence on Howard Street would provide an impact beyond economic. We believe we could offer Oakton School a useful in -school educational program similar to the Real Live Literature partnership we have developed with Woodson Elementary on Chicago's South Side. There, our teaching artists work closely with the faculty to develop 145 a specific project rooted in the curriculum and tailored to the needs of the class. Once a specific book has been selected, City Lit's teaching artists come into the classroom itself and work directly with the students over a period of weeks to help them develop their own adaptation of the material and stage their own performance of it for their peers in other classes. The work involved in preparing to perform a piece of literature provides a means of studying the literature that provides clear benefits to the student. It encourages repeated re -reading of the material, even memorization of sections of it, and promotes a deeper understanding of the author's point of view. Research shows that this approach promotes an improved cognitive understanding of material, and that the collaborative process of rehearsing facilitates group interaction and builds problem -solving skills. We would approach the faculty at Oakton to explore the possibility of bringing our Real Live Literature program to classrooms there. It would be a more literature -based program than the excellent Artist -in -Residence workshops Oakton currently does with the dance - oriented Striding Lion performance group, and we hope we would be able to offer a learning experience that would be complementary to that one. City Lit's co-sponsorship of The Viola Project would continue after our move, thereby bringing it to Evanston with us. We provide free workshop and performance space, and access to office facilities, for their work with adolescent girls in Shakespeare performance workshops. The Viola Project offers one -day workshops for girls 8 to 18 years old during the school year, on assorted Saturdays or Monday holidays, plus three weeks of summer workshops. Each workshop concludes with a public performance for family and friends, bringing additional people to the neighborhood on an ongoing basis. Workshop enrollment generally averages about ten girls, with need -based scholarships readily available. The Viola Project already draws some of its students from Evanston (and in fact does occasional in -school workshops at Pope John XXIII School on Washington Street), so coming to Howard Street with City Lit would be a natural fit. V. The Purchase We assume the following: The renovation of the building into a theatre will be paid for with funds specially raised for that purpose, mostly by the City of Evanston but also by City Lit. The purpose of the Howard Street theatre building project is to enable a theatre company to contribute significantly to the redevelopment of the street and the ward, not to put the City into the real estate business; therefore, the price of purchasing the building would be $325,000, the same price the City paid for it before the renovation (if press reports are accurate). With this in mind, City Lit proposes a lease -to -buy agreement along the following terms: City Lit would sign a three-year lease on the building with the City, at a monthly rent of $1800. The full amount of this rent, 100%, would count toward accumulating a down payment on the building. At the end of the three-year lease, these payments would total $65,000. This amount is 20% of the building's price and would upon accumulation constitute a down payment. City Lit would then obtain a mortgage on the remaining $260,000 of the purchase price, and buy the building from the City of Evanston. We look forward to continuing our conversations with you. Best regards, Terry McCabe Artistic Director Brian Pastor Managing Director 147 For City Council meeting of January 23, 2011 Item A5 Ordinance 1-0-12: Three -Way Stop at Church Street and Judson Avenue For Introduction 6. . b` Memorandum (:,t% A Evanston - To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Paul Schneider, City Engineer Rajeev Dahal, Senior Traffic Engineer Subject: Ordinance 1-0-12 Amending the City Code to Establish a Three -Way Stop at Church Street and Judson Avenue Date: December 21, 2011 Recommended Action: Staff recommends the adoption of the proposed ordinance 1-0-12 by which the City Council would amend Section 10-11-5 (C), Schedule V (C) of the City Code to establish a Three -Way Stop at Church Street and Judson Avenue. Fundinq Source: Funding would be through the general fund budget 2670.65115, Traffic Control Supplies, which has a budgeted amount of $40,000. Summarv: Traffic Engineering has received a petition and conducted an engineering review of the intersection. The petition is supported by 59% of the residential properties adjacent to Church and Judson and 94% of the multi -family properties at the corner of Church and Hinman. Despite the postings of "Cross Traffic Does Not Stop" signs, the residents have expressed concern for pedestrian safety. The recently installed traffic signal at Church and Sheridan should draw more pedestrian crossings through this intersection. Judson at Clark to the north has been reconfigured and eastbound Clark is stop - controlled at Judson. Judson and Davis to the south is also all -way stop -controlled. Two right angle vehicle collisions have occurred within the last three years. Lakefront recreational facilities, the central business district, and Northwestern University generate pedestrian traffic in the area. Given the details provided above, the number of pedestrian crossings that occur to access the lakefront, and staff preference for pedestrians to cross Sheridan at Church (new signal) instead of Davis, we recommend the approval of the subject ordinance. Attachment: Ordinance 1-0-12 11/16/2011 11/21/2011 1-0-12 AN ORDINANCE Amending Section 10-11-5(C), Schedule V(C) of the Evanston City Code, "Three -Way Stops" (Three -Way Stop at Church Street and Judson Avenue) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That Section 10-11-5(C), Schedule V(C), "Three -Way Stops," of the Evanston City Code, 1979, as amended, is hereby further amended by adding the following: N. & S. & E. traffic at Church Street and Judson Avenue SECTION 2: That the findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: That this Ordinance 1-0-12 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 5: That if any provision of this Ordinance 1-0-12 or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance 1-0-12 that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this Ordinance 1-0-12 is severable. 1-0-12 Introduced: , 2012 Approved: Adopted: 2012 Elizabeth B. Tisdahl, Mayor Attest: Approved as to form: Rodney Greene W. Grant Farrar City Clerk Corporation Counsel -2- , 2012 150 For City Council meeting of January 23, 2012 Item A6 Ordinance 113-0-11: Amending Title 10, Relating to Speed Limits on Oakton Street For Action a. . b- Memorandum — City of anston- To: Honorable Mayor and Members of the City Council Members of the Administration and Public Works Committee From: Suzette Robinson, Director of Public Works Richard Eddington, Chief of Police Paul Schneider, City Engineer Rajeev Dahal, Senior Traffic Engineer Subject: Ordinance 113-0-11, Establishing a 20 MPH Speed Limit on Oakton Street Dodge Avenue to Ridge Avenue Date: December 1, 2011 The 9th ward Alderman has requested the proposed Ordinance 113-0-11 by which the City Council would amend Section 10-11-2, Schedule 2 to establish a 20 mph speed limit on Oakton Street between Dodge Avenue and Ridge Avenue. This Ordinance was held in Committee on December 12, 2011, and was introduced at the City Council meeting on January 9, 2012. Fundinq Source: The purchase of ten speed limit signs in the amount of $400 to be funded from the streets traffic control supplies account 2670-65115 which has $40,000 budgeted for FY 2012. Summarv: The speed limit on Oakton Street from the western City limit to Callan Avenue is currently 30 mph except along posted school zones. Three schools; Dawes, Chute, and Oakton are located in this stretch of Oakton Street. The speed limit was originally posted as "School Speed Limit 20 MPH On School Days When Children are Present" within one block of each school. The City Council in its September 12, 2011 meeting approved extending this 20MPH school zone to cover the entire stretch from Dodge Avenue to Ridge Avenue. The 9t" ward Alderman would like the City Council to approve Ordinance 113-0-11 which would establish a permanent 20MPH speed limit between Dodge Avenue and Ridge Avenue. 151 Both the Public Works and Police Department are committed to ensuring pedestrian safety and the appropriate flow of vehicular transit throughout the City. Achieving the "right" balance between these two goals can be challenging. As a result we propose the following alternatives to permanently changing the speed limit. • Installing lighted speed display monitors at least six times per year that will visually alert drivers when they are exceeding the speed limit. • Expanding the duties of the soon to be assigned 9t" Ward problem solving officer to include monitoring speeders and violators of the truck limits. • Establishing target enforcement zones several times per year. • Ensuring the resurfacing of Oakton is included in the new five year resurfacing plan. We are recommending that City Council consider implementing the above measures allowing time for Public Works to conduct additional traffic studies to determine if the measures are working. These traffic studies will also provide key data needed for engineering justification for the reduction of the speed limit along a major thoroughfare. Actions Public Works staff have previously taken on Oakton: • Established City-wide 8000 lb ordinance which includes Oakton east of Dodge. • Installed the City-wide 8000 lb weight limit restriction signs at major entrances to the City. • Purchase order for radar speed display expected delivery in mid January 2012. • Removed the 30 mph speed signs in between the School Speed Limit 20 mph zone to extend the school speed limit zone from Dodge to Ridge. • Minor area surface removal and replacement east of Barton. • Submitted application to IDOT for funding to construct sidewalk bump -out in front of Chute School at Wesley as part of the Safe Routes to School program. • Installed State Law Stop of Pedestrians in Crosswalk signs at Grey, Wesley and Barton. • Installed Truck Route signs directing trucks to use Dodge with End Truck Route sign east of Dodge. • Installed sidewalk bump -outs at Grey with high visibility crosswalk markings. • Constructed sidewalk on the south side of Oakton west of Dodge. • Constructed a short right turn lane on eastbound Oakton at Dodge to improve the flow of traffic. • Installed pedestrian crossing signals at the Home Depot traffic signal. • Resurfaced Oakton from the Home Depot driveway intersection to Dodge. • Minor area surface removal and replacement between Asbury and Dodge. Attachment Ordinance 113-0-11 152 12/1 /2011 113-0-11 AN ORDINANCE Amending Portions of Title 10, Chapter 11, "Traffic Schedules," Relating to Speed Limits on Oakton Street WHEREAS, the Illinois Vehicle Code, 625 ILCS 5/11-604, authorizes municipalities to declare, by ordinance, reasonable and safe absolute maximum speed limits along any part or zone of its highways and/or streets; and WHEREAS, Title 10 of the Evanston City Code of 1979, as amended ("City Code"), sets forth speed limits for certain highways and streets in the City of Evanston; and WHEREAS, the City hereby finds it to be in the best interests of the safety and welfare of persons traversing Oakton Street to amend the speed limits along certain portions of Oakton Street, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 10-11-1, Schedule I, "Speed Limit Increased," of the City Code is hereby further amended to read as follows: SCHEDULE I: SPEED LIMIT INCREASED Name Of Street Asbury Avenue — City limits to Green Bay Road Burnham Place — Forest Avenue to Sheridan Road Central Street — Crawford Avenue to McDaniel Avenue Chicago Avenue — Howard Street to Dempster Street Church Street — City limits to Ridge Avenue Crawford Avenue — City limits south to City limits north Dempster Street — City limits to Elmwood Avenue Maximum Speed Limit 30 mph 30 mph 30 mph 30 mph 30 mph 30 mph 30 mph 153 113-0-11 Dodge Avenue — City limits to Simpson Street 30 mph Elgin Road/Simpson Street (Golf Road) — 35 mph City limits to McCormick Boulevard Emerson Street — City limits to Green Bay Road 30 mph Green Bay Road — City limits to Emerson 30 mph Howard Street — City limits west to City limits east 30 mph Main Street — City limits to Ridge Avenue 30 mph McCormick Boulevard — Emerson Street to Green Bay Road 35 mph Oakton Street — City limits to Dodge Avenue 30 mph Oakton Street — City limits Ridqe Avenue to Callan Avenue 30 mph Ridge Avenue — City limits south to City limits north 30 mph Sheridan Road — City limits south to City limits north 30 mph SECTION 2: Section 10-11-2, Schedule II, "Speed Limit Decreased," of the City Code is hereby further amended to include the following: Oakton Street — Dodge Avenue to Ridqe Avenue 20 mph SECTION 3: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: This Ordinance 113-0-11 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: If any provision of this Ordinance 113-0-11 or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance 113-0-11 that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this Ordinance 113-0-11 is severable. --2-- 154 113-0-11 Introduced: , 2012 Approved: Adopted: , 2012 , 2012 Elizabeth B. Tisdahl, Mayor Attest: Approved as to form: Rodney Greene, City Clerk W. Grant Farrar, Corporation Counsel -3- 155 For City Council meeting of January 23, 2012 Item A7 Ordinance 3-0-12: Moving Vehicle Parking and Storage Containers on Public Ways For Action Memorandum — City of anston- To: Honorable Mayor and Members of the City Council Members of the Administration and Public Works Committee From: Suzette Robinson, Director of Public Works Paul Schneider, City Engineer Rajeev Dahal, Senior Traffic Engineer Subject: Moving Van Parking Operations and Storage Containers on Public Ways Date: December 21, 2011 Recommended Action: Staff recommends adoption of proposed Ordinance 3-0-12 by which the City Council would amend section 7-2-6, "Occupation of Public Ways for Business Purposes" to "Occupation of Public Ways for Special Purposes." Section 7-2-6 would be further amended by adding Subsection (G) Moving Vehicle Parking and Storage Containers on Public Ways, which establishes the process to reserve parking space in the right of way to load and unload moving vans and containers. This ordinance will go into effect April 1, 2012. This ordinance was introduced at the January 9, 2012 City Council meeting. Fundinq Source: Not Applicable Summarv: The purpose of this subsection is to permit the restriction of parking in the right of way, thereby reserving space for the loading and unloading of moving vans and containers without obstructing traffic flow. The parking space reservation can only be made in public spaces that currently allow regular parking and will be designated by the use of a no parking sign. Upon the completion of the move, the no parking signs will be removed. Customers wishing to reserve parking spaces in the public way in front of the property that they are moving into or out of shall complete an application form provided by the Director of Public Works and submit it no less than ten (10) business days prior to the move. The applicant must specify the address and location, date of the move, length of the moving vehicle, and contact information. The no parking signs, supplied by the City, will require installation at least 48 hours prior to the date of the intended move. Permits shall be valid only for the move -in or move -out dates specified in the application. The fee will be one hundred dollars ($100) per parking reservation location. 156 The adoption of this ordinance is expected to generate approximately $50,000 in additional revenue for Fiscal Year 2012. Attachment: Copy of Ordinance 3-0-12 157 12/20/2011 3-0-12 AN ORDINANCE Amending Section 7-2-6 of the City Code to Enact Regulations for Moving Vehicles and Storage Containers on Public Ways NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 7-2-6 of the Evanston City Code of 1979, as amended ("City Code"), is hereby amended to: "Occupation of Public Ways for Special Purposes". SECTION 2: Section 7-2-6 of the City Code is hereby further amended to add by the enactment of a new Subsection (G), to read as follows: (G) Moving Vehicle Parking and Storage Containers on Public Ways: 1. Purpose: The purpose of this Subsection is to allow public parking spaces and/or other public right-of-way spaces to be reserved for loading and unloading of moving vehicles and storage containers without obstructing traffic flow. 2. Permits and Fees: Persons must submit an application and the requisite fee to the Director of Public Works or his/her designee in order to reserve public parking spaces and/or other public right-of-way spaces for moving vans and storage containers. Any such application shall include the following information: applicant's property address; date of the move; length of the moving vehicle; and contact information for the applicant. Any such application shall be submitted no less than ten (10) business days prior to the move. Any such permit shall be valid only for the move -in or move -out date(s) specified in the application. 3. Use of Parking Spaces: Any space(s) occupied by a permit issued pursuant to this Subsection may only be used for loading and unloading purposes. Upon the completion of the move, the applicant shall remove any signs reserving said space(s). 4. Revocation of Permit; Public Safety: Any moving vehicle or storage container and/or its/their use shall not pose a public safety threat and shall comply with traffic laws and local ordinances. If, in the sole determination of the Director of 3-0-12 Public Works or his/her designee, a moving vehicle or storage container poses or would pose a public safety threat, he/she may refuse to grant such a permit, amend said permit or revoke said permit. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: , 2012 Approved: Adopted: , 2012 , 2012 Elizabeth B. Tisdahl, Mayor Attest: Approved as to form: Rodney Greene, City Clerk W. Grant Farrar, Corporation Counsel -2- 159 For City Council meeting of January 23, 2012 Ordinance 4-0-12: Requiring Use of Automobile Safety Belts For Action Memorandum — City of anston- To: Honorable Mayor and Members of the City Council Members of the Administration and Public Works Committee From: W. Grant Farrar, Corporation Counsel Item A8 Subject: Ordinance 4-0-12, Amending 10-12-2 to Adopt Illinois Vehicle Code Provision Requiring Vehicle Drivers and Passengers to Use Safety Belts Date: December 15, 2011 Recommended Action: Staff recommends adoption of Ordinance 4-0-12 amending Evanston City Code 10-12-2 making it a municipal violation for drivers and passengers to not use safety belts. This ordinance was introduced at the January 9, 2012 City Council meeting. Funding Source: n/a Summarv: Ordinance 4-0-12 amends Evanston City Code ("Code") 10-12-2 by making it unlawful for any person to violate 625 ILCS 5/12-603.1 of the Illinois Vehicle Code. Pursuant to 625 ILCS 5/12-603.1, drivers and passengers in vehicles are required to use seat safety belts, subject to limited exceptions. While 625 ILCS 5/12-603 is part of the Code, that provision prohibits sale and operation of vehicles not equipped with safety belts, but does not itself require the use of safety belts. Police officers have issued ordinance tickets under 10-12-2(5/12-603) to drivers for failure to wear a safety belt, but those tickets are dismissible at Administrative Adjudication because 5/12-603 does not require drivers and passengers to use safety belts. By adopting Ordinance 4-0-12, and thereby codifying 5/12-603.1 as part of the Code, drivers and passengers who fail to wear safety belts will violate Code §10-12-2, and ordinance tickets issued under 10-12-2(5/12-603.1) for failure to use a safety belt will not be subject to automatic dismissal at Administrative Adjudication. Attachment: 101 T 11IT,roit=-go] 5N 160 12/12/2011 4-0-12 AN ORDINANCE Amending Portions of Title 10, Chapter 12, Section 2, "Violation of the Illinois Vehicle Code," Relating to Seat Belt Use WHEREAS, the Illinois Vehicle Code, 625 ILCS 5/11-208.3, authorizes municipal administrative adjudication of vehicle compliance violations, defined as the violation of a regulation governing the condition or use of equipment on a vehicle; and WHEREAS, seat safety belts are part of the equipment on a motor vehicle pursuant to 625 ILCS 6/12-101 et seq.; and WHEREAS, the Illinois Vehicle Code, 625 ILCS 5/12-603.1, governs the use of seat safety belts by requiring each driver and passenger of a motor vehicle to wear a properly adjusted and fastened seat safety belt with limited exceptions; and WHEREAS, Title 10, Chapter 12, Section 2, of the Evanston City Code of 1979, as amended ("City Code"), adopts certain provisions of the Illinois Vehicle Code regarding the condition or use of equipment on a vehicle; and WHEREAS, the violation of any provision in Title 10, Chapter 12, Section 2, of the City Code constitutes a vehicle compliance violation; and WHEREAS, the City of Evanston now adopts 625 ILCS 5/12-603.1 of the Illinois Vehicle Code pertaining to the use of seat safety belts, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 10-12-2, "Violation of the Illinois Vehicle Code" of the City Code is hereby further amended to read as follows: 161 4-0-12 10-12-2: - VIOLATION OF THE ILLINOIS VEHICLE CODE: It shall be unlawful for any person to violate the following sections of the Illinois Vehicle Code, 625 1110nems r^d Etc�utes ILCS 5/1-100 et seq.: Section Description 5/3-401 No valid registration 5/3-413(a) No front/rear license plate 5/3-413(b) Improper display license plates/sticker and tinted/obstructed covers 5/3-413(f) Display of expired registration 5/3-701 Operation of vehicles without evidence of registration 5/3-702 Operation of vehicle when registration is revoked, canceled or suspended 5/11-1404 Special equipment for persons riding motorcycles 5/11-1405 Required equipment on motorcycles 5/11-1406 Obstruction of driver's view of driving mechanism 5/11-1407 Opening and closing vehicle doors 5/12-101 Operating a motor vehicle which is in an unsafe condition or improperly equipped 5/12-201 When lighted lamps are required 5/12-202 Clearance, identification and side marker lamps 5/12-204 Lamp or flag on projecting load 5/12-205 Lamps on other vehicles and equipment 5/12-208 Signal lamps and signal devices 5/12-210 Use of headlamps 5/12-211 Number of driving lamps required or permitted 5/12-301 Brakes 5/12-401 Restrictions as to tire equipment 5/12-405 Operating condition of pneumatic tires 5/12-502 Mirrors required 5/12-503 Windshields must be unobstructed and equipped with wipers 5/12-601 Horns and warning devices 5/12-602 Prevention of noise with mufflers 5/12-603 Use of safety "o'+s- Seat safetv belts 5/12-603.1 Driver and passenger required to use safetv belts 5/12-604.1 Television receivers visible to driver prohibited 5/12-607 Modification of vehicle suspension system restricted 5/12-608 Required bumpers 5/12-610 Use of headset receivers by driver restricted 5/12-610.5 Tinted registration plate covers 5/12-611 Sound amplification systems 25/4 and Child passenger protection act 25/4(a) SECTION 2: The findings and recitals contained herein are declared to be -2- 162 4-0-12 prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This Ordinance 4-0-12 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 5: If any provision of this Ordinance 4-0-12 or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance 4-0-12 that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this Ordinance 4-0-12 is severable. Introduced: .2012 Approved: Adopted: , 2012 12012 Elizabeth B. Tisdahl, Mayor Attest: Approved as to form: Rodney Greene, City Clerk W. Grant Farrar, Corporation Counsel —3- 163 For City Council meeting of January 23, 2012 Ordinance 8-0-12: Adopting the Evanston City Code 2012 For Action a. . b-. Memorandum — City of anston- To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, Corporation Counsel Subject: Ordinance 8-0-12, Adopting the Evanston City Code, 2012 Date: January 3, 2012 Item A9 Recommended Action: Staff submits for review and consideration Ordinance 8-0-12, adopting the Evanston City Code, 2012. The City Council provisionally approved the amendments contained therein pursuant to Ordinances 47-0-11, 48-0-11, 49-0-11, and 50-0-11, adopted, respectively, on June 13, July 11, September 12, and September 26, 2011. Ordinance 8-0-12 was introduced at the January 9, 2012 City Council meeting. Fundinq Source: N/A Summary: The current City Code was last codified in 1979, and in our work on this project we learned that the 1979 codification was primarily technical in nature. Thus, the Code has been amended and revised on a piecemeal basis for decades, going all the way back to 1957. To that end, the Law Department worked with all City departments to perform a detailed evaluation and review. While the proposed revisions are broad and comprehensive, certain sections of the Code, such as Title 6, Zoning, and Title 3, Chapter 5, Liquor Licensing, fall outside of the parameters of the proposed revisions, as those revisions will be heavily substantive or require separate hearings. By performing this review in house rather than outsourcing to our codifier, Municode, the City has saved over $8,000. Upon approval, Municode will incorporate ordinance changes adopted over the course of 2011, check and update internal cross references and citations to state and federal law, codify, and ultimately publish the Evanston City Code, 2012. Modernizing the Code included removing gender bias by using both masculine and feminine pronouns. Repetitious and sometimes contradictory language was simplified by re -wording and eliminating select provisions. Other stylistic and wording changes were made to clarify text. Many amendments reflect changes in the names of departments and position titles. Re -numbering certain Chapters and Sections became 164 necessary where we removed references to deleted/repealed Code provisions. Substantive changes were incorporated at the request of the operational departments responsible for enforcing the affected Code provisions. Attachments: Ordinance 8-0-12 Please note that due to length, Exhibit A with Proposed Amended City Code Titles is posted separately at: httr)://www.citvofevanston.ora/government/citv-code/ 2 165 12/23/2011 8-0-12 AN ORDINANCE Adopting "The Evanston City Code, 2012" WHEREAS, the City of Evanston, Cook County, Illinois, (the "City") is a home rule unit of government under the Illinois Constitution of 1970; and WHEREAS, Article VII, Section 6a of the Illinois Constitution of 1970 confers certain powers upon home rule units, among which are the powers to regulate for the protection of the public health, safety, and welfare; and WHEREAS, in 1979, the City adopted a municipal code ("City Code") for the purposes of carrying into effect and discharging all powers and duties conferred by law upon the City, its officers, and employees, and to promote the public health, safety, and welfare of its residents; and WHEREAS, the City Council hereby finds and determines that the current City Code needs to be significantly amended and updated to satisfy its purposes; and WHEREAS, the City Council hereby finds and determines that the purposes of the City Code will be accomplished by adopting the 2011 amendments and revisions to said Code, which are attached hereto as Exhibit A and incorporated herein by reference, and were provisionally adopted pursuant to Ordinances 47-0-11, 48-0- 11, 49-0-11, and 50-0-11, which the City Council adopted, respectively, on June 13, 2011, July 11, 2011, September 12, 2011, and September 26, 2011; and NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: •e 8-0-12 SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Council hereby adopts "The Evanston City Code, 2012", to read as set forth in Exhibit A, with the following exceptions: Title 6, which shall remain unchanged from the current City Code; ordinances adopted during 2011 that would amend or otherwise revise any of the contents of Exhibit A; and any references or citations contained in Exhibit A, which shall be updated in the course of the republication process. SECTION 3: All general ordinances or parts of general ordinances in conflict with the provisions of said Evanston City Code, 2012, except those specifically saved from repeal or otherwise accepted by the terms of said Evanston City Code, 2012, as set forth therein, are hereby repealed. SECTION 4: This Ordinance 8-0-12 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 5: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. -2- 167 Introduced: , 2012 Approved: Adopted: , 2012 12012 Elizabeth B. Tisdahl, Mayor Attest: Approved as to form: Rodney Greene, City Clerk W. Grant Farrar, Corporation Counsel 8-0-12 EXHIBIT A Amended City Code Titles 1-5, 7-11 as Provisionally Adopted Pursuant to Ordinances 47-0-11, 48-0-11, 49-0-11, and 50-0-11 EXHIBIT A Amended City Code Titles 1-5, 7-11 Please note that due to length, Exhibit A with Proposed Amended City Code Titles is posted separately at: httiD://www. citvofevanston.orci/assets/Ord i nance%208-0-12%2OCity%2OCode%202012ce. r)df 170 For City Council meeting of January 23, 2012 Item A10 Ordinance 9-0-12: Amending Liquor Licenses H, N and O Regarding Sale of Single Containers of Beer For Action City of Memorandum Evanston - To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, Corporation Counsel Wendy McCambridge, Administrative Adjudication Manager Subject: Updated: Approval of Ordinance 9-0-12, Amending Liquor License Classes H, N & 0, Clarifying the Prohibition on Selling Single Containers of Beer Less than 40 Ounces in Volume Date: January 13, 2012 Recommended Action: Local Liquor Commissioner recommends City Council adoption of Ordinance 9-0-12. This ordinance was introduced with suggested amendments at the January 9, 2012 City Council meeting. Fundinq Source: n/a Summary: Class H, N and O liquor licensees are prohibited from selling single containers of beer "unless the volume of the container is greater than forty (40) ounces or 1.18 liters." Ordinance 9-0-12 amends liquor license Classes H, N and 0 to further clarify that it is unlawful for licensees to package or configure single containers of beer so as to avoid the ban. Specifically, licensees may not bundle, tape, package together, or otherwise manipulate single containers of beer. At the November 28, 2011 Liquor Control Review Board ("Board") meeting, a representative from Class O licensee Whole Foods Market sought clarification of the restriction on sales of single containers of beer. Specifically, the representative inquired whether the restriction permits licensees to sell single containers of beer, with individual volumes less than 40 ounces, repackaged into sets of containers with total volume exceeding 40 ounces. This question was raised, in part, out of the representative's concern that retailers may have been taping individual beer bottles together and selling them, or selling single beer bottles of volumes less than 40 fluid ounces. Notably, during a secret shopper investigation in July 2011, the shopper was unable to purchase a single bottle of beer under 40 ounces at the retail locations the shopper visited. 171 During the November 28, 2011 meeting, the Board determined that it is the intent of the single container restriction to prevent sales of alcohol outside the packaging provided by the producer, aside for specific exceptions for wine and liquor. The Board instructed Corporation Counsel to draft amendments to match the intent of the restriction. Accordingly, the first two sentences of the amendments in Ordinance 9-0-12 clarify that Class H, N and O licensees are prohibited from taping or manipulating single containers of beer for sale as a set. Ordinance 9-0-12 was introduced at the January 9, 2012 Administration and Public Works Committee meeting and at the full City Council meeting. At the City Council meeting, a representative from World Market commented that Ordinance 9-0-12 could be construed as prohibiting the sale of customer created six packs, or "mix -and -match" six packs, containing various brands of beer selected by the customer, and requested that the City Council continue to permit sales of such six packs. During discussion of Ordinance 9-0-12, Alderman Grover inquired whether the amendments could be drafted to continue to allow the sale of customer created six packs. Mayor Tisdahl then clarified that the Liquor Board did not intend to prohibit the sale of six packs, including customer created six packs, when it requested the amendment at the November 28 meeting. Accordingly, Corporation Counsel agreed to add language to Ordinance 9-0- 12 to make clear that the amendments do not prohibit the sale of six packs, including customer created six packs. The third sentence of the amendments in Ordinance 9-0- 12 thus clarifies that the subsection is not to be construed as prohibiting the sale of six packs, including customer created six packs. All told, the amendments in Ordinance 9- 0-12 are intended to prohibit the act of taping together or manipulating individual containers of beer so as to avoid the ban on sales of single containers with volumes less than 40 ounces, while continuing to permit the sale of all six packs. Attachment: Ordinance 9-0-12 Minutes of the November 28, 2011 meeting of the Liquor Control Review Board 172 1/11/12 12/14/2011 9-0-12 AN ORDINANCE Amending City Code Sections 3-5-6-(H), 3-5-6-(N) and 3-5-6-(0) to Clarify the Prohibition on Sales of Single Containers of Beer Less than 40 Ounces in Volume WHEREAS, Title 3, Chapter 5, Section 6 of the Evanston City Code of 1979, as amended ("City Code"), contains liquor license classifications and fees, and includes regulations pertaining to the sale of liquor by licensees; and WHEREAS, pursuant to City Code Section 3-5-2, the Mayor of the City of Evanston, as the Local Liquor Control Commissioner ("Commissioner"), is charged with administration of the City's Liquor Control Regulations contained in City Code Title 3, Chapter 5; and WHEREAS, pursuant to 3-5-6-(H)-1 of the City Code, "It shall be unlawful for a Class H licensee to sell a single container of beer unless the volume of the container is equal to or greater than forty (40) fluid ounces or 1.18 liters;" and WHEREAS, pursuant to 3-5-6-(N)-1 of the City Code, "It shall be unlawful for a Class N licensee to sell a single container of beer unless the volume of the container is greater than forty (40) ounces or 1.18 liters;" and WHEREAS, pursuant to 3-5-6-(0)-1 of the City Code, "It shall be unlawful for a Class O licensee to sell a single container of beer unless the volume of the container is greater than forty (40) ounces or 1.18 liters;" and WHEREAS, the Liquor Control Review Board (the "Board") convened a meeting, pursuant to notice, on November 28, 2011 at the Evanston Civic Center; and 173 9-0-12 WHEREAS, at the November 28, 2011 meeting, certain licensees sought clarification from the Board and Commissioner regarding the licensees' ability to sell at retail re -packaged single bottles of beer; and WHEREAS, pursuant to a review of the licensees' inquiry and consideration of Title 3, Chapter 5, Section 6, during the aforementioned November 28, 2011 meeting, the Commissioner and the Board determined that City Code Subsections 3-5-6(H)-1, 3-5-6-(N)-1 and 3-5-6-(0)-1 are intended to prevent the sale of single containers of alcoholic liquor, including those that have been re -packaged at retail in any fashion different than packaged by the producer of the alcoholic liquor, with the exception for certain allowances outlined in 3-5-6-(H), 3-5-6-(N) and 3-5-6-(0) regarding the sale of wine or non -beer liquor in individual bottles of specific volumes, NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 3-5-6-(H) of the City Code is hereby further amended to read as follows: (H) CLASS H licenses, which shall authorize in the retail package store area the retail sale in package stores of alcoholic liquor in original packages to persons of at least twenty-one (21) years of age for consumption off the premises. The applicant for a class H license shall pay a first year license fee of twenty-five thousand dollars ($25,000.00). Thereafter, the annual fee for a class H license shall be four thousand one hundred dollars ($4,100.00). Each class H license shall be subject to the following conditions: 1. It shall be unlawful for a class H licensee to sell a single container of beer unless the volume of the container is equal to or greater than forty (40) fluid ounces or 1.18 liters. It shall be unlawful for a licensee to bundle, tape, package, or otherwise manipulate single containers of beer for sale as a set. Anv such manipulation of packaginq shall be a violation of this subsection. Nothinq in this subsection shall be construed as prohibitinq the sale of packages containing six single containers of beer, includinq such packages consistinq of various single containers of beer chosen by the consumer. 2. It shall be unlawful for a class H licensee to sell a single container of wine --2-- 174 9-0-12 unless the container is greater than sixteen (16) fluid ounces or 0.473 liter. 3. It shall be unlawful for a class H licensee to sell a single container of alcoholic liquor, except beer and wine which are regulated by Subsections (H)1. and (H)2. of this Section, unless the container is greater than sixteen (16) fluid ounces or 0.473 liter. 4. The sale of alcoholic liquor at retail pursuant to the class H license may begin after 8:00 a.m., Monday through Sunday. Alcoholic liquor shall not be sold after the hour of 12:00 midnight on any day. The total number of class H licenses in force at any one (1) time shall not exceed two (2). SECTION 2: Section 3-5-6-(N) of the City Code is hereby further amended to read as follows: (N) CLASS N licenses, which shall authorize the retail sale of alcoholic liquor in grocery stores, combination stores as defined in Section 3-5-1 of this Chapter, and wholesale clubs requiring membership in original packages to persons of at least twenty-one (21) years of age for consumption off the premises. The applicant for such license shall pay an initial fee of thirty-five thousand dollars ($35,000.00) and thereafter an annual fee of eleven thousand five hundred dollars ($11,500.00). 1. It shall be unlawful for a class N licensee to sell a single container of beer unless the volume of the container is greater than forty (40) ounces or 1.18 liters. It shall be unlawful for a licensee to bundle, tape, package, or otherwise manipulate sinqle containers of beer for sale as a set. Anv such manipulation of packaging shall be a violation of this subsection. Nothinq in this subsection shall be construed as prohibiting the sale of packages containing six single containers of beer, including such packages consisting of various single containers of beer chosen by the consumer. 2. It shall be unlawful for a class N licensee to sell a single container of wine unless the container is greater than sixteen (16) fluid ounces or 0.473 liters. 3. It shall be unlawful for a class N licensee to sell a single container of alcoholic liquor, except beer and wine which are regulated by Subsections (N)1. and (N)2. of this section, unless the container is greater than sixteen (16) fluid ounces or 0.473 liters. 4. The sale of alcoholic liquor at retail pursuant to the class N license may begin after 8:00 a.m., Monday through Sunday. Alcoholic liquor shall not be sold after the hour of 12:00 midnight on any day. 5. No such license may be granted to an establishment that is located within five hundred (500) feet of a licensee holding a class N liquor license. —3- 175 9-0-12 6. A class N licensee shall provide a minimum of twelve thousand (12,000) square feet of production, preparation, and display area in which products are prepared and are for sale. The total number of class N licenses in effect at any one time shall not exceed six (6). SECTION 3: Section 3-5-6-(0) of the City Code is hereby further amended to read as follows: (0) CLASS O licenses, which shall authorize the retail sale of beer and wine in grocery stores and combination stores as defined in Section 3-5-1 of this Chapter, and in original packages to persons of at least twenty-one (21) years of age for consumption off the premises. The applicant for such license shall pay an initial fee of twenty thousand dollars ($20,000.00) and thereafter an annual fee of four thousand one hundred dollars ($4,100.00). 1. It shall be unlawful for a class O licensee to sell a single container of beer unless the volume of the container is greater than forty (40) ounces or 1.18 liters. It shall be unlawful for a licensee to bundle, tape, package, or otherwise manipulate single containers of beer for sale as a set. Any such manipulation of packaginq shall be a violation of this subsection. Nothinq in this subsection shall be construed as prohibitinq the sale of packages containing six single containers of beer, including such packages consisting of various single containers of beer chosen by the consumer. 2. It shall be unlawful for a class O licensee to sell a single container of wine unless the container is greater than sixteen (16) fluid ounces or 0.473 liters. 3. The sale of alcoholic liquor at retail pursuant to the class O license may begin after 8:00 a.m., Monday through Sunday. Alcoholic liquor shall not be sold after the hour of 12:00 midnight on any day. 4. A class O licensee shall provide a minimum of twelve thousand (12,000) square feet of production, preparation, and display area in which products are prepared and are for sale. The total number of class O licenses in effect at any one (1) time shall not exceed two (2). SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: If any provision of this Ordinance 9-0-12 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be 176 9-0-12 given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 6: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 7: This Ordinance 9-0-12 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: 2012 Approved: Adopted: 2012 2012 Attest: Elizabeth B. Tisdahl, Mayor Approved as to form: Rodney Greene, City Clerk W. Grant Farrar, Corporation Counsel --5-- 177 MEETING MINUTES FINAL City of Liquor Control Board Evanston" Monday, November 28, 2011 2:00 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750 Members Present: Richard Peach, Byron Wilson and Elizabeth Tisdahl Members Absent: Patrick Hughes and Marion Macbeth Staff Present: W. Grant Farrar, Wendy McCambridge and Johanna Nyden Others Present: Anne Carlson, Alderman Ann Rainey, Manuel Galvan (Vantage Point, representing Whole Foods Market), Pierre Largent (Evanston 1st Liquors), Amid Patel (Evanston 1st Liquors), Kaitlyn Laabs (Medill News Service) Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor Call to Order The Local Liquor Control Commissioner Tisdahl called the meeting to order at 2:04 p.m. All attendees introduced themselves and his/her role as it related to the meeting. NEW BUSINESS Liquor Class "S: Definition Alderman Rainey was present to support the business plan of a potential applicant for a liquor license for a wine and cocktail bar/retail outlet to be located on Howard Street in Evanston. The prospective owner, Anne Carlson, was present to discuss her business plan to open a restaurant serving small plates and cheese in conjunction with a small retail space to sell wine, beer and liquor. The focus of the business will be onsite consumption of alcohol with a small retail inventory. The alcohol offerings featured for onsite consumption and retail will be small craft products that are often difficult to find and have a small distribution. Local Liquor Control Commissioner asked Mr. Farrar if the business model closely matches any existing ordinances already established for the City of Evanston. Mr. Farrar stated that with some minor changes, the Class "S" license could be modified to suit the purposes and needs for this business venture. Per Ms. Carlson, the major modification being requested is to allow for the sale of alcoholic liquor in addition to the already approved wine and beer. The Local Liquor Control Commissioner asked the members if there were any concerns over Ms. Carlson's request. No concerns were voiced. The board recommends an amendment to the City Ordinance 3-5-6 be made to the Class "S" license and introduced to City Council to reflect the business plans presented by Ms. Carlson. Clarification of sales permitted by Class O liquor license Page 1 of 2 178 Liquor Control Board FINAL Mr. Farrar introduced the topic regarding the sale of single containers by Class O liquor license holders. Mr. Farrar requested the Whole Foods representative begin the discussion with his concerns for the board. Clarification was being sought regarding the ability to sell at retail the re -packaging of single bottles with a volume of less than 40 fluid ounces each as a set totaling a volume of at least 40 fluid ounces. After much discussion the board clarified that no sale can be made of alcohol outside the original packaging by the liquor producer aside from the allowances made in the ordinance regarding the sale for wine or liquor in individual bottles of specific volumes. Mr. Farrar will create amendments as needed to clarify the wording of the ordinance to match the intent of the law by the Evanston Local Liquor Control Board. College Town Summit 2011 Summary by Ms. McCambridge of the topics covered at the College Town Summit 2011. Topics presented that the liquor board would like to investigate further include: keg registration ordinance and "host" ordinance. Other topics were presented, however, either did not apply to the powers of the liquor board or the board was not interested in pursuing. Ms. McCambridge was asked by the board to present additional information regarding adopting a keg registration program and examples of ordinances adopted by other municipalities regarding enforcement and penalties for hosting an underage drinking event at the next liquor control board meeting (date to be determined). ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor at 2:30 p.m., November 28, 2011. Respectfully Submitted, Wendy McCambridge Administrative Adjudication/Liquor Licensing Manager, Legal Department Page 2 of 2 179 Liquor Control Board For City Council meeting of January 23, 2012 Ordinance 10-0-12: Amending Class S Liquor License For Action cityof-� Memorandum Evanston - To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, Corporation Counsel Wendy McCambridge, Administrative Adjudication Manager Subject: Approval of Ordinance 10-0-12, Amending Class S Liquor License Date: December 27, 2011 Item A11 Local Liquor Commissioner recommends City Council adoption of Ordinance 10-0-12. This ordinance was introduced at the January 9, 2012 City Council meeting. Summary: Ordinance 10-0-12 amends the Class S liquor license to permit the sale of wine, beer, and alcoholic liquor in the package store area of a combination restaurant/package store. Currently, Class S permits the sale of wine only in the package store area. At present, there are no Class S licenses in force. At the November 28, 2011 Liquor Control Review Board ("Board") meeting, Board members were presented with the business plan of a potential Class S applicant. The prospective business owner, Anne Carlson, plans to open a restaurant serving small plates and cheese in conjunction with a small retail area selling craft wine, beer and liquor. The business will be located on Howard Street in Evanston. Ms. Carlson requested that the Class S definition be amended to permit the sale of wine, beer, and liquor at retail. The Board did not object to Ms. Carlson's request, and recommended an amendment to the Class S license that reflects the business plan presented by Ms. Carlson. If the City Council adopts this ordinance, it is contemplated that Ms. Carlson will follow up and submit a license application for a Class S license. Accordingly, Ordinance 10-0-12 amends Class S by permitting the retail sale of beer, wine, and liquor pursuant to volume restrictions, and repeals restrictions on the retail area's floor space and on the sale of wine in bottles with "twist -off" tops and the requirement that wine sold in the retail area be listed on the restaurant's menu. Attachment: 101 T IT,tPrNTR--a1150 5K Please see previous Agenda Item A10 for the Minutes of the November 28, 2011 meeting of the Liquor Control Review Board • 12/27/2011 10-0-12 AN ORDINANCE Amending City Code Section 3-5-6-(S), "Classification & License Fees" NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Subsection 3-5-6-(S) of the Evanston City Code of 1979, as amended, is hereby further amended to read as follows: (S) CLASS S licenses, which shall authorize the retail sale in combination restaurant/package stores of alcoholic liquor in the restaurant area and wine-epiy alcoholic liquor in the package store area. Sales of alcoholic liquor in the restaurant area of the licensed premises shall be for consumption on the premises where sold. No class S license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a "restaurant", as defined in Section 3-5-1 of this Chapter. It shall be unlawful for any person licensed hereunder to sell "alcoholic liquor" at a "bar", as defined in Section 3-5-1 of this Chapter, except to persons attending a reception or party not open to the public. Alcoholic liquor may be sold in restaurants holding class S licenses only during the period when their patrons are offered a complete meal. Class S licenses authorize retail sales of wine opAy alcoholic liquor in original packages to persons of at least twenty-one (21) years of age in the retail package store area of the licensed premises, for consumption off the premises. Each class S license shall be subject to the following conditions: The class S licensee must sell alcoholic liquor in the restaurant area and wine alcoholic liquor in original packages in the package store area in accordance with the class S license provisions and restrictions. The class S license requires the licensee to operate both the restaurant and retail package areas. 2. The sale of wine alcoholic liquor in its original package shall be confined to an area which is separated by a full enclosure or full partition with a controlled access to and from the restaurant area. The retail package area shall be accessed only through the restaurant. 181 10-0-12 3: The I pvskage-a ca rhall OGGUPY ne me o than ten (10) per,.on+ r,f the total flnnr mono o bathroom and kitGhon sp 3.4 It shall be unlawful for a class S licensee to sell a single container of wine unless the container is greater than sixteen (16) fluid ounces or 0.473 liters. 4. It shall be unlawful for a class S licensee to sell a single container of beer unless the volume of the container is greater than forty (40) ounces or 1.18 liters. 5. It shall be unlawful for a class S licensee to sell a single container of alcoholic liquor, except wine and beer which are regulated by Subsections (S)3 and (S)4 of this section, unless the container is greater than sixteen 06) fluid ounces or 0.473 liters. Ghall be URlaA4uI feF a • • • c-ork. The sale Gf GUGh wine on Gentainers with twist .•• io • ••• 6. Items purchased in the retail package area in original packages are not to be consumed in the restaurant area. 7. It shall be unlawful for a class S licensee to consummate the sale of wife alcoholic liquor in original packages except solely within the area set forth in Subsection 2., above., and with a cash register designated as for the sale of such w+ne alcoholic liquor, which cash register is operated by a person of at least twenty-one (21) years of age. 8. Class S licensees shall sell alcoholic liquor in the restaurant area only during the hours set forth in Section 3-5-9 of this Chapter. 9. The sale of alcoholic liquor at retail pursuant to the class S license may begin after eight o'clock (8:00) a.m., Monday through Sunday. Alcoholic liquor shall not be sold after the hour of twelve midnight on any day. —2- 182 10-0-12 10. Class S license fees are as follows: The annual single -payment fee for initial issuance or renewal of such license shall be .....$7,500.00 The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-5-7 of this Chapter, shall be ..... 7,875.00 No more than zero (0) such licenses shall be in force at any one (1) time. SECTION 2: This Ordinance 10-0-12 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this Ordinance 10-0-12 or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this Ordinance is severable. SECTION 5: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: , 2012 Approved: Adopted: , 2012 , 2012 Elizabeth B. Tisdahl, Mayor --3-- 10-0-12 Attest: Approved as to form: Rodney Greene, City Clerk W. Grant Farrar, Corporation Counsel • Cit7 cif Evanston PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, January 23, 2012 7:15 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston City Council Chambers AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN HOLMES, CHAIR II. APPROVAL OF REGULAR MEETING MINUTES OF January 9, 2012 III. ITEMS FOR CONSIDERATION (131) Ordinance 6-0-12, Grantinq a Special Use for a Child Davcare Center at 1629 Orrinaton Avenue Staff recommends approval of Ordinance 6-0-12 as proposed to be amended, granting a special use permit for the operation of a Child Daycare Center at 1629 Orrington Avenue. The proposed amended Ordinance 6-0-12 reflects P&D Committee direction to address two aspects of the application for special use by Bright Horizons Childcare Centers LLC. This ordinance was introduced at the January 9, 2012 City Council meeting, and will be considered again at the Planning & Development Committee meeting January 23, 2012. For Action IV. ITEMS FOR DISCUSSION (PD1) Discussion of Draft Ordinance XX-0-12, Amendinq Various Portions of the Zoning Ordinance to Expand the List of Prohibited Home Based Businesses Staff recommends that the Planning & Development Committee refer the enclosed draft Ordinance to the Plan Commission for consideration and recommendation back to the Planning & Development Committee as a text amendment to the Zoning Ordinance. V. COMMUNICATIONS VI. ADJOURNMENT 185 DRAFT - NOT APPROVED Planning & Development Committee Meeting Minutes of January 9, 2012 City Council Chambers — 7:15 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: J. Fiske, D. Holmes, D. Wilson, M. Wynne MEMBERS ABSENT: A. Rainey STAFF PRESENT: W. Bobkiewicz, G. Chen, G. Farrar, S. Griffin, D. Marino, B. Newman, N. Radzevich PRESIDING OFFICIAL: Ald. Holmes I. DECLARATION OF QUORUM A quorum being present, Chair Holmes called the meeting to order at 7:20 p.m. II. APPROVAL OF THE NOVEMBER 28, 2011 MEETING MINUTES Aid. Fiske moved approval of the minutes, seconded by Aid. Wynne. The minutes of the November 28, 2011 meeting were approved unanimously 4-0. III. ITEMS FOR CONSIDERATION (131) Ordinance 6-0-12, Grantinq a Special Use for a Child Davcare Center at 1629 Orrington Avenue Zoning Board of Appeals and City staff recommend the adoption of Ordinance 6-0-12 granting a special use permit for the operation of a Child Daycare Center by Bright Horizons Family Solutions (Bright Horizons) at 1629 Orrington Avenue. For Introduction Aid. Wilson moved to introduce Ordinance 6-0-12, seconded by Aid. Wynne. Ms. Debbie Brown of Bright Horizons gave a PowerPoint presentation about the proposed for -profit child daycare center: • Propose to serve approximately 308 children, ages infant to 5 years • Hours: Monday through Friday, 7a.m. to 6:30p.m.; closed federal holidays • On -site kitchen • 38 jobs to be created including childcare and administrative staff, with full benefits • Renovating 26,000 sq. ft. with a $5 million upgrade • The City's green initiative is to be considered in the upgrade •e Planning & Development Committee Meeting Minutes of 1-9-12 Page 2 of 5 • Replacing mechanicals and elevator and double entry door • Extending elevator to rooftop • Preserving space on Orrington for retail • Have applied for signage which conforms to regulations • Main floor proposed for infants with ground floor outdoor play area for infants and toddlers • Rooftop play area for ages 4 and 5 to be built around existing HVAC system and have a child's restroom on roof • Propose to begin construction in April and open by September, 2012 • Maintaining dock for delivery service and retail tenants • Maintaining existing landscaping • Accessibility through alley to surface parking lot • Parking: 14 dedicated spots in surface lot and 26 underground spaces • WageWorks program to be implemented to encourage employees to take public transportation • Ages of children will be distributed in the 23 classrooms, according to demand, with 98 ground floor spaces for infants, 78 spaces for 2-3 year olds on the 2nd floor and the 3rd floor for 4 to 5 year olds • The first 60 spaces will be dedicated to the University and the rest will be first come, first served Ms. Brown said Bright Horizons has been in touch with the hospital and the YMCA. In response to Committee members' inquiries, Ms. Brown said the Bright Horizons center on Central Street in Evanston serves 86 children and that 15-20% are subsidized. They intend to offer subsidized services at the Orrington location, though she said the non -profits may want to keep the subsidized customers. Chair Holmes thanked Ms. Brown and called the public who wished to speak to the podium: Junad Rizki, Evanston resident, said he supports the special use since the building has been vacant for approximately 10 years and surrounding businesses have suffered, but noted that a child could fall through the rail on the ramp to the underground parking lot. He suggested that the Committee consider as a condition of the special use, that Bright Horizons be required to fix the railings. Regarding the issue of non -profits keeping the subsidized customers, Mr. Rizki added that residents want good service and they should be competing to improve service. Sheryl Katz, Executive Director of the Evanston Day Nursery at 1835 Grant Street, Evanston, said there is a need for infant care. She asked the Committee to consider the scale of the project and whether a child would feel overwhelmed in a large space, adding that some elementary schools are smaller than this project. She said the National Association for the Education of Young Children advocates that the proper ratio of space per child is an important factor and noted that the City has a law limiting how many unrelated people may rent an apartment. 187 Planning & Development Committee Meeting Minutes of 1-9-12 Page 3 of 5 Sonia Coster, Vice President and Branch Executive Director of the YMCA said she has not heard from Bright Horizons, as stated by Ms. Brown. She said she is happy when someone wants to enter the field of child care as the YMCA has had a waiting list for the last 6 years. She said there is an extensive demand for infant to 2 year old childcare. She asked the Committee to consider that there is an over -supply of care for children 4-5 years of age. She said she is concerned that people who have been serving the community for over 125 years will go out of business because of this very large organization. She urged the City to look at the real needs of Evanston. Ms. Brown "sincerely apologized" for her misunderstanding that the YMCA had been contacted. She said the information came to her through the University and she assumed it had been so. Ald. Wynne asked Mr. Griffin which standards the Committee can apply in evaluating a special use, which she said she does not believe include limiting a program because of competition with existing businesses. Mr. Griffin confirmed that competition is not one of the factors to be considered for a special use, and that the proposal meets all of the special use standards, which he stated: • It is one of the listed special uses listed in its zoning district • Complies with the Comprehensive General Plan and the Zoning Ordinance • Does not cause a negative cumulative effect combined with existing special uses • Does not interfere with or diminish property value • Is adequately served by public facilities • Does not cause undue traffic congestion • Preserves historical and architectural resources • Preserves natural and environmental resources • Complies with all other applicable regulations Mr. Griffin added that staff believes the business will round out the downtown and attract office workers to the downtown, and that staff recommends approval. At Chair Holmes' inquiry, Ms. Brown said that the Bright Horizons center on Central Street is NAEYC (National Association for the Education of Young Children) accredited and that 80% of Bright Horizons centers are NAEYC accredited. Martha Arnstein of 1023 Simpson said there is a need for high quality childcare and that all the non-profit centers in Evanston are NAEYC-accredited — an optional accreditation and the highest quality standard, though she said she does not believe the Bright Horizons on Central Street is NAEYC-accredited. She said there are 2 non- profit childcare centers close to downtown: the Total Child on Church and Hinman and the YMCA on Grove and Maple. She said Bright Horizons would be a wonderful asset to the community and she is not against it, but she is concerned about the competition for 3-5 year old spots as there are already 130 extra slots in the community. Regarding the subsidized families, she said the non -profits charge the families the difference between the required fee and the subsidy, but Bright Horizons charges over • •l Planning & Development Committee Meeting Minutes of 1-9-12 Page 4 of 5 the required fee. She asked that Bright Horizons consider scholarships for the difference for the subsidized families. Ald. Fiske said she believes this is a good use and asked Grant Farrar, Corporate Counsel whether this special use could run with this operator. Mr. Farrar informed the Committee that it is an appropriate condition that may be imposed. Ald. Fiske, concerned that the property could become non -tax producing, moved that the following conditions be applied to the special use: • That the retail on Orrington is retained • That it remains for -profit • That the special use run with the operator, not the land Ms. Brown responded that Bright Horizons is entering a 15 year lease with renewal available and if something changed or if they wanted to add a level of service, they might want to partner with another group which may be a not -for -profit, which has occurred in other facilities. Wally Bobkiewicz, City Manager, said if the Committee is supportive of Ald. Fiske's suggestion, staff would work out the appropriate language with the applicant. Chair Holmes replied that the Committee is supportive of the special use applying to Bright Horizons. Mr. Griffin assured the Committee that the retail space would remain on Orrington per the proposed Ordinance. Aid. Wilson moved to introduce Ordinance 6-0-12 to City Council and discuss the amendment at the next City Council meeting after staff has re -worded the Ordinance, seconded by Aid. Wynne. The Committee voted unanimously 4-0 to recommend introduction of Ordinance 6-0-12. (P2) Ordinance 7-0-12, Amendinq Ordinance 77-0-11 1100 Clark Street/1719 Ridge Avenue Planned Development Focus Development has requested an amendment to the Planned Development approved by Ordinance 77-0-11 to allow for an extension of completion time from October 1, 2013 to October 1, 2014. Suspension of Rules is requested for Introduction and Action on January 9, 2012. For Introduction and Action Aid. Wilson moved to introduce Ordinance 7-0-12 and suspend the rules, seconded by Aid. Wynne. Ald. Fiske asked for an explanation of why the extension is being requested, for the public. Gregg Graines of DLA Piper, representing the developer, explained that the developer has applied for a building permit but will acquire the property later in the month. • Planning & Development Committee Meeting Minutes of 1-9-12 Page 5 of 5 Depending upon the weather, construction may not be finished until 2013, so they may need an extra 30-90 days to complete the project. The Committee voted unanimously 4-0 to recommend introduction and suspension of the rules for Ordinance 7-0-12. IV. ITEMS FOR DISCUSSION There were no items for discussion. V. COMMUNICATIONS There were no communications. VI. ADJOURNMENT The meeting was adjourned at 8:00 p.m. Respectfully submitted, Bobbie Newman 190 For City Council meeting of January 23, 2012 Item 131 Ordinance 6-0-12: Application for a Special Use for a Child Daycare Center at 1629 Orrington Avenue For Action C11V of Memorandum Evariston- To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Steve Griffin, Director of Community and Economic Development Dept. Dennis Marino, Manager, Planning and Zoning Division Subject: Proposed amended Ordinance 6-0-12 Granting a Special Use for a Child Daycare Center at 1629 Orrington Avenue Date: January 11, 2012 Recommended Action Staff recommends approval of Ordinance 6-0-12 as proposed to be amended. Summary Enclosed is a proposed amended Ordinance 6-0-12 reflecting P&D Committee direction to address two aspects of the application for special use by Bright Horizons Childcare Centers LLC. Section 3-E of the proposed amended Ordinance addresses the operator - restricted concerns that the Ordinance relate to the applicant only (Bright Horizons) and not the subject property. The proposed language for Section 3F of the Ordinance: Real Estate Taxes, obligates Bright Horizons to make annual payments in lieu of taxes, at the current rate of property taxes to the City, School District 202 and School District 65 as long as it occupies and operates the subject property. Bright Horizons is a for -profit company subject to real estate taxes currently and is not anticipated to change. Leqislative History January 3, 2012: ZBA recommended approval to City Council with conditions January 9, 2012: Ordinance 6-0-12 was introduced by City Council by a unanimous vote Attachments Proposed amended Ordinance 6-0-12 Proposed Ordinance 6-0-12, introduced at City Council January 9, 2012 January 3, 2012 ZBA Draft Meeting Minutes ZBA Findings Staff memo to the ZBA ZBA Application Packet 191 1 /9/2012 1 /3/2012 6-0-12 AN ORDINANCE Granting a Special Use Permit for a Child Daycare Center Located at 1629 Orrington Avenue in the D3 Downtown Core Development Zoning District WHEREAS, the Zoning Board of Appeals ("ZBA") met on January 3, 2012, pursuant to proper notice, to consider case no. 11 ZMJV-0080, an application filed by Bright Horizons GhildGare Children's Centers, LLC (the "Applicant"), contract lessee of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 1629 Orrington Avenue (the "Subject Property") and located in the D3 Downtown Core Development Zoning District ("D3 District"), for a Special Use Permit to establish, pursuant to Section 6-4-2 and Subsection 6-11-4-3 of Title 6 of the Evanston City Code, 1979, as amended ("the Zoning Ordinance"), a Child Daycare Center on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended that City Council grant the application with conditions; and WHEREAS, at its meeting of January 9, 2012, the Planning and Development Committee of the City Council ("P&D Committee") considered the ZBA's record and findings and recommended the City Council accept the ZBA's recommendation and approve the application in case no. 11 ZMJV-0080; and 192 6-0-12 WHEREAS, at its meetings of January 9, 2012 and January 23, 2012, the City Council considered, amended, and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, as amended, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: a part hereof. SECTION 1: The foregoing recitals are found as fact and made SECTION 2: The City Council hereby approves the Special Use Permit for a Child Daycare Center on the Subject Property as applied for in case no. 11ZMJV- SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the grant of a Special Use Permit, violation of any of which shall constitute grounds for revocation thereof pursuant to Subsection 6-3-10-6 of the Zoning Ordinance: (A) Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant's testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. (B) Hours of Operation: The Applicant shall not operate the Special Use authorized by this ordinance between midnight and 6.00 a.m. on any day. (C) Employee Parking: The Applicant shall maintain a lease for no fewer twenty-six (26) off-street parking spaces on the Subject Property for its employees. (D) Passenger Loading/Unloading: No fewer than twenty (20) off-street parking spaces on the Subject Property shall be restricted to twenty (20)-minute parking between the hours of 7:00 and 9:30 a.m. and 3:30 and 6:30 p.m. on any day the Applicant operates the Special Use authorized by this ordinance. -2- 193 6-0-12 Operator Restricted: Pursuant to Subsection 6-3-5-15-(C) of the Zoning. Ordinance, the Special Use Permit granted by the terms of this ordinance, shall relate to the Applicant only, not the Subiect Propertv. Real Estate Taxes: In the event that Applicant becomes exempt from the pavment of real estate taxes, it shall make annual pavments in lieu of taxes, at the then -current rate applied to that portion of the Subiect Propertv it occupies, to the Citv of Evanston, Evanston/Skokie Community Consolidated School District 65, and Evanston Township High School District 202, for a period of thirtv (30) years or for as lonq as it operates the Special Use authorized by this ordinance, whichever ends first. - �I— U. I a 1 /' and G, GG orc in inter SECTION 6 4: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 6 5: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 7 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 6 7: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. -3- 194 6-0-12 SECTION 9 8: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: , 2012 Approved: Adopted: , 2012 12012 Elizabeth B. Tisdahl, Mayor Attest: Approved as to form: Rodney Greene, City Clerk W. Grant Farrar, Corporation Counsel —4- 195 6-0-12 STREET ADDRESS' CITY; COUNTY: PERMANENT INDEX NUMBERS Parcel I. EXHIBIT A Legal Description ] 603 and 1629 ORRINGTON AVENUE 1~ VANSTON COOK 11-18-306-005-0000 1 1-18-3 06-007-0000 11-18-3 M-032-00D00 ]]-18-306-035-0000 11-18-306-036-0000 11-18-30-034-0000 lots 6 and 7 in Block 19 in Evanston in Section 19, 'Township 41 North, Range 14 East of the Third Principal Meridian in Cook County, Illinois, and Lot 1 in the subdivision of Lots S and 9 in Black 19 in Evanston in Scholl 18, Township 41 North, Range 14 East of the Third Nnc-1pal Meridian in Cook County, Illinois, together with all of the 16 foot vacated alley lying northerly of and adjoining said Lot 1. Parcel2: Lots ?_ 3, 4 and 5 in the subdivision of Lots 8 and 9 in Block 19 in Evanston, together with all Or the 16 foot vacated alley lying northerly oFand adjoining said Lots 2. 3, 4 and 5, in Section 18, Township 41 North, Range 14 East ofthe `Phird Principal Meridian in Cook County, Illinois And Also: Lot 4 and Tot 5 in Block 19 in Evanston in Section 18, 'Township 41 North, I�ange 14 Fast of the Third Principal Meridian in Cook County, Illinois, except that part of said I As 4 and 5 in Block 19 included in the fallowing parcel: That part of Leas 4 and 5 taken as a single tract, in Bloch 19, in Evanston, in Section 19, Township 41 North, Range 14 Hast of the Third Principal Meridian in Cook County, Illinois, described as follows- Commencing at the Northwest corner of said Lot 4; thence South on the West line of said tract, 100.56 feet to the North face and its extension ofa brick wall; thence East along the North face and its extension of said brick wall, 210.44 feet to the East line of said Lots 4 and 5; thence North on the East line of said tract, 100.10 feet to the Northeast comer ofI.ot 4; thence West on the North line ofsaid Lot 4, 210.42 feet to the place of beginning said tract to have a lower limit of 19.66 feet, City of Evanston Datum, which lies within an undisturbed concrete slab, used as a floor for said tract and used as a ceiling for an underground parking garage. —5- 196 6-0-12 Parcel3. That part of" Lots 4 and 5, taken as a single tract, in Block 19, in Evanston, in Section 18, Township 41 North, Mange 14 East of the Third Principal Meridian in Cook County, Illinois, dcseribcd as follows' Commencinu at the Northwest corner of said Lot 4; thence South on the Wrest line of said tract, I�O0.56 feet to the North face and its extension of a brick wal l; thence East along the North face and its extension of said brick wall, 210.44 feet to the Fast line of said Lots 4 and 5; thence North on the East line of said tract, 100.10 feet to the Northeast corner of Lot 4; thence 'Vest on the North line of said Lot 4, 210.42 feet to the place of beginning, said tract to have a lower limit of 19.66 feet, City of Evanston Datum, which lies within an undisturbed Concrete slab, used as a floor for said tract and used as a ceiling for an underground parking garage. —6- 197 PROPOSED ORDINANCE 6-0-12 1 /3/2012 6-0-12 AN ORDINANCE Granting a Special Use Permit for a Child Daycare Center Located at 1629 Orrington Avenue in the D3 Downtown Core Development Zoning District WHEREAS, the Zoning Board of Appeals ("ZBA") met on January 3, 2012, pursuant to proper notice, to consider case no. 11 ZMJV-0080, an application filed by Bright Horizons Childcare Centers, LLC (the "Applicant"), contract lessee of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 1629 Orrington Avenue (the "Subject Property") and located in the D3 Downtown Core Development Zoning District ("D3 District"), for a Special Use Permit to establish, pursuant to Section 6-4-2 and Subsection 6-11-4-3 of Title 6 of the Evanston City Code, 1979, as amended ("the Zoning Ordinance"), a Child Daycare Center on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended that City Council grant the application with conditions; and WHEREAS, at its meeting of January 9, 2012, the Planning and Development Committee of the City Council ("P&D Committee") considered the ZBA's record and findings and recommended the City Council accept the ZBA's recommendation and approve the application in case no. 11 ZMJV-0080; and • •J 6-0-12 WHEREAS, at its meetings of January 9, 2012 and January 23, 2012, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: a part hereof. SECTION 1: The foregoing recitals are found as fact and made SECTION 2: The City Council hereby approves the Special Use Permit for a Child Daycare Center on the Subject Property as applied for in case no. 11ZMJV- SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the grant of a Special Use Permit, violation of any of which shall constitute grounds for revocation thereof pursuant to Subsection 6-3-10-6 of the Zoning Ordinance: (A) Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant's testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. (B) Hours of Operation: The Applicant shall not operate the Special Use authorized by this ordinance between midnight and 6.00 a.m. on any day. (C) Employee Parking: The Applicant shall maintain a lease for no fewer twenty-six (26) off-street parking spaces on the Subject Property for its employees. (D) Passenger Loading/Unloading: No fewer than twenty (20) off-street parking spaces on the Subject Property shall be restricted to twenty (20)-minute parking between the hours of 7:00 and 9:30 a.m. and 3:30 and 6:30 p.m. on any day the Applicant operates the Special Use authorized by this ordinance. -2- 200 6-0-12 SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, "Applicant" shall be read as "Applicant's agents, assigns, and successors in interest." SECTION 5: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 6: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 7: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 9: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. -3- 201 6-0-12 Introduced: , 2012 Approved: Adopted: , 2012 12012 Elizabeth B. Tisdahl, Mayor Attest: Approved as to form: Rodney Greene, City Clerk W. Grant Farrar, Corporation Counsel -4- 202 6-0-12 STREET ADDRESS' CITY; COUNTY: PERMANENT INDEX NUMBERS Parcel I. EXHIBIT A Legal Description ] 603 and 1629 ORRINGTON AVENUE 1~ VANSTON COOK 11-18-306-005-0000 1 1-18-3 06-007-0000 11-18-3 M-032-00D00 ]]-18-306-035-0000 11-18-306-036-0000 11-18-30-034-0000 lots 6 and 7 in Block 19 in Evanston in Section 19, 'Township 41 North, Range 14 East of the Third Principal Meridian in Cook County, Illinois, and Lot 1 in the subdivision of Lots S and 9 in Black 19 in Evanston in Scholl 18, Township 41 North, Range 14 East of the Third Nnc-1pal Meridian in Cook County, Illinois, together with all of the 16 foot vacated alley lying northerly of and adjoining said Lot 1. Parcel2: Lots ?_ 3, 4 and 5 in the subdivision of Lots 8 and 9 in Block 19 in Evanston, together with all Or the 16 foot vacated alley lying northerly oFand adjoining said Lots 2. 3, 4 and 5, in Section 18, Township 41 North, Range 14 East ofthe `Phird Principal Meridian in Cook County, Illinois And Also: Lot 4 and Tot 5 in Block 19 in Evanston in Section 18, 'Township 41 North, I�ange 14 Fast of the Third Principal Meridian in Cook County, Illinois, except that part of said I As 4 and 5 in Block 19 included in the fallowing parcel: That part of Leas 4 and 5 taken as a single tract, in Bloch 19, in Evanston, in Section 19, Township 41 North, Range 14 Hast of the Third Principal Meridian in Cook County, Illinois, described as follows- Commencing at the Northwest corner of said Lot 4; thence South on the West line of said tract, 100.56 feet to the North face and its extension ofa brick wall; thence East along the North face and its extension of said brick wall, 210.44 feet to the East line of said Lots 4 and 5; thence North on the East line of said tract, 100.10 feet to the Northeast comer ofI.ot 4; thence West on the North line ofsaid Lot 4, 210.42 feet to the place of beginning said tract to have a lower limit of 19.66 feet, City of Evanston Datum, which lies within an undisturbed concrete slab, used as a floor for said tract and used as a ceiling for an underground parking garage. —5- 203 6-0-12 Parcel3. That part of" Lots 4 and 5, taken as a single tract, in Block 19, in Evanston, in Section 18, Township 41 North, Mange 14 East of the Third Principal Meridian in Cook County, Illinois, dcseribcd as follows' Commencinu at the Northwest corner of said Lot 4; thence South on the Wrest line of said tract, I�O0.56 feet to the North face and its extension of a brick wal l; thence East along the North face and its extension of said brick wall, 210.44 feet to the Fast line of said Lots 4 and 5; thence North on the East line of said tract, 100.10 feet to the Northeast corner of Lot 4; thence 'Vest on the North line of said Lot 4, 210.42 feet to the place of beginning, said tract to have a lower limit of 19.66 feet, City of Evanston Datum, which lies within an undisturbed Concrete slab, used as a floor for said tract and used as a ceiling for an underground parking garage. —6- 204 JAN UARY 3, 2012 ZBA DRAFT MINUTES 205 DRAFT NOT APPROVED MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, January 3, 2012 7:30 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Mary Beth Berns, Matt Rodgers, Lori Summers, Clara Wineberg Member Absent: Beth McLennan, Scott Gingold, Andrew Gallimore Staff Present: Melissa Klotz, Zoning Planner; Martin Travis, Zoning Officer; Craig Sklenar, General Planner Presiding Member: Lori Summers 1629 Orrington Avenue 11ZMJV-0080 Steven Geller, lessee from LR 1603 Orrington LLC, for a special use permit at 1629 Orrington Avenue to operate a Day Care Center -Child. 1629 Orrington Avenue is located in the D3 Downtown Core Zoning District, which requires a special use permit for any Day Care Center -Child to operate. The Zoning Board of Appeals makes a recommendation to the City Council, who is the final determining body. Craig Sklenar, General Planner, entered 2 letters of support into the record, and then gave a general overview of the site location, which has been vacant for some time. He also gave an overview of Bright Horizons, the business associated with the case. Debbie Brown, Vice President of Regional Development of Bright Horizons, then displayed a presentation that described the program plan, site plan, and overview, as shown in the ZBA packet materials. Ms. Brown explained in detail how the proposal meets each of the Standards requirements. Chairman Summers asked Ms. Brown how deliveries will be handled at the site, and Ms. Brown replied that there should not be large deliveries consisting of multiple pallets, so deliveries should not be of concern. Ms. Brown then explained that parking spaces will be marked for 20 minute loading and unloading to ease congestion during drop off/pick up times. Cass Wolfe, 325 Dewey, entered documentation from the IFF into testimony, and discussed Standard 3. Ms. Wolfe explained that the IFF has found that there is an oversupply of day care centers for 3-5 year olds, so the proposed child care center will hurt existing nonprofit day care centers by taking away their clientele. Ms. Berns asked why there are waiting lists at many day care centers in Evanston if there is an oversupply, and Ms. Wolfe replied that families often put their names on multiple lists when they are first choosing a day care center so that they have multiple options when IV DRAFT NOT APPROVED spaces become available. Ms. Wolfe also noted that usually the day care centers with waiting lists are considered the highest quality centers and have the highest demand. If larger for -profit day care centers open, the smaller nonprofit day care centers will not stay filled to capacity and will end up closing. Ms. Wolfe explained that she is not opposed to Bright Horizons, but would like it noted in the record that there is not a substantial need for day care centers that serve 3-5 year olds as Bright Horizons depicted in testimony. Martha Arntson, 1023 Simpson, noted that nonprofit day care centers reserve spaces for low income families using state subsidies. If the nonprofit day care centers close, the subsidized families will not have usable day care facilities. Ms. Brown explained that the Bright Horizons facility cannot limit which age groups the day care center is open to, because families look for day care centers that can grow with their children and accommodate them for multiple years. Ms. Brown also noted that typically Bright Horizons reserves 15-20% of its spaces for low income families, and hopes to do the same at the proposed location. The Zoning Board then entered into deliberation: Ms. Wineberg stated that, from an economic development standpoint this is an exciting proposal. Ms. Wineberg thought this development would help revitalize this vacant area of downtown. Chairman Summers then reviewed the Standards: • Standard 1 — yes because Day Care Center -Child is listed as a special use in the Zoning Ordinance. • Standard 2 — yes because the Comprehensive Plan promotes a mix of uses in the downtown area, especially uses that will further promote other businesses in the area. Mr. Rodgers also noted that the site will maintain 2 retail spaces near the street frontage that will be able to thrive past 5pm. • Standard 3 — yes because this use, with its location, will entertain a different market than other child care facilities cater to. For example, Skokie is right next door and has a shortage of child care facilities by approximately 50% of its demand, so Skokie residents who work in Evanston will be able to utilize Bright Horizons. • Standard 4 — this property has attempted redevelopment multiple times yet remains vacant and this is a great opportunity for redevelopment, so yes. • Standard 5 — yes because access to the site is primarily run off of the alley, and is connected to underground parking. • Standard 6 — a traffic report regarding a similar space was reviewed by City staff and found acceptable, so yes. • Standard 7 — yes because it preserves the building and open space. • Standard 8 — yes because the existing planter spaces will be preserved, and other planters will be placed on the roof top. • Standard 9 — yes, it appears at this time that all other ordinances will be met. The Zoning Board then discussed limiting the hours of operation and agreed upon 6am — midnight since that is the regulation often given to restaurants. The board also decided Bright Horizons must maintain a lease agreement for parking as discussed in testimony. A motion was approved for the special use 4 — 0 with the following conditions: 1) Hours of operation are limited to 6am — 12am midnight. 2) Bright Horizons must maintain a lease agreement for parking as discussed in testimony 207 ZBA FINDINGS F I N D I N G S FOR STANDARDS OF c"}°f PECI�AL USE P�ERMIT"'S Evanston In the case of Case Number: 11ZMJV-0080 Address or 1629 Ornngton Street Location: Applicant: Steven Geller, Bright Horizons Childcare Centers, LLC Proposed Child Daycare Center Special Use: After conducting a public hearing on January 3, 2012, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearing, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard (A) It is one of the special uses specifically listed in the zoning ordinance; (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; (D) It does not interfere with or diminish the value of property in the neighborhood; (E) It can be adequately served by public facilities and services (F) It does not cause undue traffic congestion; Findinq _Met Not Met Li—O Vote �C Met Not Met ,4 o Vote Met Not Met L4 ro Vote l� Met Not Met Ll- D Vote Met Not Met H -a Vote )C Met Not Met L4—v Vote K111C (G) It preserves significant historical and architectural resources; (H) It preserves significant natural and environmental features; and (1) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. and, based upon these findings, and upon a vote L{ in favor & 0 against Recommends to the City Council )0 Met Not Met L4-o Vote )C Met Not Met 4-0 Vote )C Met Not Met 1-4 _o Vote approval without conditions _ approval with conditions specifically: k400c5 o� o rr-a:h o,\ dh u& lae ,F- f 2,wm m,dnl 4l paCVL/\5 denial of the proposed special use. Lori Summers Zoning Board of Appeals Chair Attending. Vote: Mary Beth Berns Clara Wineberg Scott Gingold Beth McLennan Matt Rodgers Lori Summers Andrew Gallimore Aye No Date: 210 STAFF MEMO TO THE ZBA 211 cuv d Memorandum Evariston- To: Members of the Zoning Board of Appeals From: Dennis Marino, Manager, Zoning and Planning Division Craig Sklenar, General Planner Subject: 1629 Orrington Avenue Special Use, 11 ZMJV-0080, ZBA Determining Body Date: December 29, 2011 Notice- Published in the December 15, 2011 Evanston Review: Steven Geller, lessee from LR 1603 Orrington LLC, for a Special Use Permit at 1629 Orrington Avenue to operate a Day Care Center -Child. 1629 Orrington Avenue is located in the D3 Downtown Core Zoning District which requires a special use permit for any Day Care Center -Child to operate. The Zoning Board of Appeals makes a recommendation to the City Council, the final determining body for this case. Recommendation City staff suggests a positive recommendation from the Zoning Board of Appeals for the Council approval of the Special Use for a Childcare Center at 1629 Orrington Avenue. The Applicant has complied with all zoning requirements, and meets all of the standards of a special use for this District. Site/Proposal Background Bright Horizons Family Solutions was founded in 1986. Their operations include 650 centers in the US, Puerto Rico, UK, Ireland and Canada. Bright Horizons has 37 centers in Illinois, including one in Evanston at 1000 Central Street. They have over 700 employer -sponsored child care and early education programs. For the location at 1629 Orrington, Bright Horizons has partnered with Evanston Hospital and Northwestern University to provide childcare services currently not being provided for at both institutions. For example, the facility at 1000 Central Street has a waiting list of over 200 children. The facility in Evanston at 1629 Orrington will be similar in format and style that Bright Horizons has completed in multiple locations across the country and in Illinois. 212 1629 Orrington Avenue Located midblock on Orrington Avenue between Davis and Church Streets, Bright Horizons proposes to improve 25,167 square feet of a two story building located at 1629 Orrington Avenue. This structure previously held a Walgreens and the Borders Book Store and has been vacant for many years. Their proposal is to improve the ground floor and second floor, while retaining to retail outlets along Orrington Avenue. The proposal also includes a 7,500 square foot rooftop outdoor play area and a 2,250 square foot ground level play area. The facility is designed to accommodate 308 children, which will be supervised by 52 staff and teachers. The hours of operation will be 6:30AM to 6:OOPM. Loading and unloading will be in the parking lot that is between the main office building and the two story retail building on Orrington. 14 of the 21 parking spaces will be signed and noted for 20 minute loading during peak periods of 7:OOAM to 9:30AM and 3:30PM to 6:30PM. Six additional parking spaces have been secured in the underground parking structure for this purpose as well. The Applicant has secured 26 parking spaces in the underground parking structure for staff and has a WageWorks Program to entice staff to use public transportation. Ordinances Identified for Requested Variance Relief: 6-11-4-3: D3 Downtown Core Development District 6-11-4-3: SPECIAL USES: The following uses may be allowed in the D3 District, subject to the provisions set forth in section 6-3-5 of this title: Daycare center — Child (subject to the general requirements of section 6- 4-2 of this title) 213 (Among other uses listed) Special Use Standards: For the ZBA to recommend that City Council grant a special use, the ZBA must find that the proposed special use: a) is one of the listed special uses for the zoning district in which the property lies; b) complies with the purposes and policies of the Comprehensive General Plan and the Zoning Ordinance; c) does not cause a negative cumulative effect in combination with existing special uses or as a category of land use; d) does not interfere with or diminish the value of property in the neighborhood; e) is adequately served by public facilities and services; f) does not cause undue traffic congestion; g) preserves significant historical and architectural resources; h) preserves significant natural and environmental resources; and i) complies with all other applicable regulations. Attachments Special Use Application — Submitted October 25, 2011 Zoning Analysis City of Evanston Public Works Department Memo Bright Horizons Transportation Assessment SPAARC Meeting Minutes November 9, 2011 SPAARC Meeting Minutes November 30, 2011 Bright Horizons ZBA Presentation Materials and Concept Drawings 214 ZBA APPLICATION PACKET 215 &V_L� SPECIAL USE ' APPLICATION Cary nr EvanstOr CASE : S 00,g/ 1. PROPERTY -------------------------------------------------- zoning office use only � � 3 f � , 1 ' -----------,_---------- ----------------------- Address 1 Co 9M 4ev_i,Aca-roij Permanent Identification Number(s): PIN 1: m-m-1 L I I I -I I I I-1 I I I I PIN 2:m-m-I (Note: An accurate plat of survey for all properties that are subject to this application must be submitted with the application. 2. APPLICANT Name: E vz Ll L d..E rz Organization:ij Address: % a.� -4,,/6 City, State, Zip: N, \ iV7-E Jz-t o"-; LA i P-AV-\ , p�'� "`12 Phone: Work: S-130 Home: Cell/Other: Fax: Work: ccn Home: Please circle the primary E-mail: r -i means of contact. What is the relationship of the applicant to the property owner? ❑ same ❑ builder/contractor ❑ contract purchaser potential lessee ❑ architect ❑ attorney ❑ lessee ❑ real estate agent ❑ officer of board of directors R"bther: _TJ%r_ci-cis- u Prz,Ec-'c> us-rr-irc- to i_J 3. PROPERTY OWNER (Required if different than applicant: All property owners must be listed and must sign below) l,� l� 3 LLB Name(s) or Organization: �p Address: I , �-l'1 �Qv �V� 1_U d-99 l VCa71k 9 0 0 City, State, Zip: LA 5 aV ``�'- 5 l e 4 C) 00 q o1 Phone: Work: z.3c �l Home, 303r 501 b °- 4 533 Cell/Other: Fax: Work: g�v U - 14 3 -1(3 " Home: Please circle the' primary E-mail: Mf'�,a�@ IOu�e.L'i�1`{Qri3PS. G7vvl means of contact: "By signing below, I give my permission for the Applicant named above to act as my agent in all matters concerning this application. I understand that the Applicant will be the primary contact for information and decisions during the processing of this application, and I may not be contacted directly by the City of Evanston. I understand as well that I may change the Applicant for this application at any time by contacting the Zoning Off' in writing." Property Owners Signature(s)-- REQUIRED Date p Y O 4. SIGNATURE' "I certify that all of the above information and all statements, information and exhibits that I am submitting. in conjunction with this application are true and accurate to the best of my knowledge." Applicant Signature - REQUIRED Date C ^a • 5. REQUIRED DOCUMENTS AND MATERIALS The following are required to be submitted with this application: (This) Completed and Signed Application Form Plat of Survey Date of Survey: Project Site Plan Date of Drawings: [� Plan or Graphic Drawings of Proposal (If needed, see notes) ❑ Non -Compliant Zoning Analysis ❑ Proof of Ownership Document Submitted: [] Application Fee Amount $ Transcript Deposit Fee Notes: Incomplete applications will not be accepted. Although some of these materials may be on file with another City application, individual City applications must be complete with their own required documents. Plat of Survev (1) One copy of plat of survey, drawn to scale, that accurately reflects current conditions. Site Plan (1) One copy of site plan or floor plans, drawn to scale, showing all dimensions. Plan or Graphic Drawinqs of Proposal A Special Use application requires graphic representations for any elevated proposal-- garages, home additions, roofed porches, etc. Applications for a/c units, driveways, concrete walks do not need graphic drawings; their proposed .locations on the submitted site plan will suffice. Proof of Ownership Accepted documents for Proof of Ownership include: a deed, mortgage, contract to purchase, closing documents (price may be blacked out on submitted documents). • Taic bill will not be accepted as Proof of Ownership. Non -Compliant Zoninq Analvsis This document informed you that the proposed change of use is non -compliant with the Zoning Code and requires a variance. Application Fee & Transcript Deposit The application fee depends on your zoning district (see zoning fees). Acceptable forms of payment are: Cash, Check, or Credit Card. The $150 transcript deposit is applied to the cost of a court reporter. The City hires a court reporter to transcribe the Zoning Board of Appeals hearing- as specified in the Zoning Board of Appeals' Rules of Procedures. Applicants are responsible for the cost of the hearing transcript at a rate of $7.50 per page. (The $150 deposit is applied to that fee; final fees may result in a refund or additional charges). The final fee directly covers the cost of the court reporter. 2Pq� 2 of 6 6. PROPOSED PROJECT A. Briefly describe the proposed Special Use: �I c—C>G►4gL ,c A..)-r6 'L t / Tw O —'I' L,a`%�q +zv �.l u h S . o J--I G v.�J �W � �"L� �' ,�v--� r� 4 � E u � �rz.►a � C e a� s pPc 6 w � 11 11ous� '30 G u, �.d 5 2 -T'6c.+y-- 1 -V�> G�`•' o `Tc� C." a U �,,,� APPLICANT QUESTIONS a) Is the requested special use one of the special uses specifically listed in the Zoning Ordinance? What section of the Zoning Ordinance lists your proposed use as an allowed special use in the zoning district in which the subject property lies? (See Zoning Analysis Review Sheet) -r'16 5 . b) Will the requested special use interfere with or diminish the value of property in the neighborhood? Will it cause a negative cumulative effect on the neighborhood? aE ��F w�L(_ blot iv �cn � I ---,-�- orz— �/',®!.- ►-i E ,d�., ►� i,u , �.L � vT V AVM A 1�1C � P'r'l V �. � f' a~E �-`T r, � ► T�1 � 0 E i VL c) Will the requested special use be adequately served by public facilities and services? +l �� -T-'"E US w►1_c_ E .d �i`1 ACE l .�f S� 1��1G b 3`f . I�-CaP�LIL �iJC.►L�T,ES t. 2T8of 6 d) Will the requested special use cause undue traffic congestion? ►SE w k L-4(_ 1AO./( L1 i � m taL 1 t-n rg-'e-_T e) Will the requested special use preserve significant historical and architectural resources? f) Will the requested special use preserve significant natural and environmental features? /A g) Will the requested special use comply with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation? ��S we VJ\L- L C.C,Mi�`1f �..) �rt� AL-L /�aP`�c�r�l� �C•�ULA ilUi1S, City of Evanston DISCLOSURE STATEMENT G of Evanst0 (This form is required for all Major Variances and Special Use Applications) The Evanston City Code, Title 1, Chapter 18, requires any persons or entities who request the City Council to grant zoning amendments, variations, or special uses, including planned developments, to make the following disclosures of information. The applicant is responsible for keeping the disclosure information current until the City Council has taken action on the application. For all hearings, this information is used to avoid conflicts of interest on the part of decision -makers. 1. if applicant is an agent or designee, list the name, address, phone, fax, and any other contact information of the proposed user of the land for which this application for zoning relief is made: Does not apply. 2. If a person or organization owns or controls the proposed land user, list the name, address, phone, fax, and any other contact information of person or entity having constructive control of the proposed land user. Same as number above, or indicated below. (An example of this situation is if the land user is a division or subsidiary of another person or organization.) ��/V7�' i�qL 1 \D 0's 0 V-Y►� A`^d 1 1 11'1 �ca,n ��ZIJv� In 31 2 S, jFN-dW rr L`i� C 1-Yc� S-k C� v D <4 250 G_ Lo s Ct ��_Ltv PJ1A- Ot CO 4-1 &Yt'r v\ w vvcl Vl VlnkP-P I I A't'_ +N e ..,�1 O' (vi.0i1 I I CA4-V�1. iM�va� E. ��7 (,\ 5-7l- Lf22_e i q_yle_ � 3. List the name, address, phone, fax, and any other contact information of person or entity holding title to the subject property. Same as number _ - above, or indicated below. 4. List the name, address, phone, fax, and any other contact information of person or entity having constructive control of the subject property. Same as number Z above, or indicated below. Page 5 of 6 220 - ' ZONING ANALYSIS Eva APPLICATION Evanston I am applying for a zoning review of. ❑ a construction project of less than 10,000 sq ft ❑ a construction project of 10,000 sq ft or more ["a change of use I ----------------------------------------------------- zoning office use only I I I , I , r---------------------------------------------------- I a 1 - 1�O � , Case Number: ❑ a proposed subdivision ❑ an existing improved property as is (no construction) ❑ I am also requesting a "rebuild letter" 1:PROPERTYK Address I Co 2''L O rtTz-i ❑ Residential 2-iron-Residential ❑ Mixed Narrative Summary of Project / Proposed Use(s), or Existing Use: f7(7-—acy i S?+%Ge To /a G�J�C. bGLxZE Gii; r131Z�(L u% / -f�-�� p«°f�ars3L)UbS� 0"6 .04-t -r- 6 rz,�G �v� aLs GrLpr��. � � Act ��11 1 .►sue €3 Guy c. �1z�C1 SZ �rpF /-r fiC u� azs : -�C�� \aou 2s aG o rG 2.'0-rf, -,o wii l _F5E Coy' 30 r� -,-% -t'o CP' I G o 2:`APPLICANT- ` ' Name:'--'MV,5-" e�=o LG-tz— Address: Zc t) T+aL-caTc A vg Phone:Worl< \rI--73-5a1-6�Home: Fax: Work: Home: Organization .3ea�1�� City, State, Zip: rl- Q, `79.5 - Co ei 1. Cell/Other:c,n-(`» Please'c�iole the pnmary ` `- means'��ofcontact What is the relationship of the applicant to the property owner? ❑ same ❑ builder/contractor ❑ architect ❑ real estate agent ❑ attorney P Ilessee ❑ other: 3: PROPERTY OWNER (if different than applicant) w Name: L V- )bO't� 02YL.► �tG, ,z�LL +-�� Address: l t l'7 Cj esLA ' ►G6IJ- c TsL.Kv f-3TV '51t4xD City, State, Zip: L,--s 00cl ela s : CYJ Cl dol- l Phone: '27o3 -%- Z '--Y-)a Email: v-% F+ar3� b" e \ow��c_rr�e?�1Sd5S • GOrn Pagel 221 4.- REQUIRED _DOCUMENT$AND MATERIALS You must submit the following: ❑ (This) Completed Application Form ❑ Two (2) Copies of Plat of Survey Date of Survey: ❑ Two (2) Sets of Building Plans* Date of Drawings: ❑ Application Fee Amount $ *For requests involving parking, loading or traffic: ❑ One (1) Additional Set of Building Plans (3 total) Notes: (Check # (If applicable) Plats of survey must be drawn to scale and must accurately and completely reflect the current conditions of the property. • Building plans must be drawn to scale and must include interior floor plans and exterior elevations. • Application Fees may be paid by cash, check, or credit card. 45 PROP:,ER,TY'INFORMATION „ r EXISTING Number of r k Dwelling units k - i i�, e., wr �:, ti � _ _`�� b '•-I Lam_ r s��;« to Sx•i' � �. ,/ -....y:,'pu?ryn ".nT'+'h.kYlrb., r�.."- Enclosedlpark ng spaces�t Offrsl#e parking spaces,* '� �: Loading tiertfts,(tndidate open or enclosed) Employees y Ms 6 BUILDINGLOT;COVERAGE (applicable fo residential and_tfanOlonal"campus districts on EXISTING Principalstructure footprint4 �,f t M Area of a front porch underta -roof ^�`�"� ��� Unench fe roofed structures (poeha carport, etc)., . „. •a . Detached garage fbotprint� i� A M-00wA�j --Shed' ,, �4•" ,. -`- M. Coach' house ,TOTAL BUILDING LOT�COVERAGE � ` `" R (14, staff will compute porch exemption where.apphcaple) Paget PROPOSED 1 PROPOSED 222 7. IMPERVIOUS>SURFACEJAREA-Qm ,� �_a p��t`nof,urider;a roof: asphalt; grave, EXISTING Garage Aprons gat 4, Rl R'Aw ,k R: Stairs/Landings4 pfs6z>� IM +Building Lot,Covera me, y " TOTAL IMPERVIOUS SURFACE AREA , Y{ 5i ., V cg. - (includes total building lot coverage plus the sub total of,the hard surfaced areas,listed.,above) 8:;SETBACKS EXISTING Front yard , * � 0 Interior sidet�ai ,' Rear aid H Vri kkv 9.:=BUILDING HEIGHT,., 1�<„ In EXISTING IStructure's hi/�hest omt (�a�apet, ,chimney, air handlm_ units;etc� IFrom rage to the high point of flat roofedatf structure},r IFrom gradeto mid`�pltch of hjghest gabled'or' hipped roof If ithere is a'/z story, what sthe floes r area of the %story having a vertical clearance of at ,least 7'/: feet?ter 'ui�s IIf there �s a'/Zstory; what is the floorarea offl 'storyAimmediately.beneath'.thi story?' concrete pavingi_andpervious Paver areas) I` PROPOSED PROPOSED PROPOSED `��3 10-GROSS FLOOR AREA not �e9wred forPro�ierties located'in res dential or transitional campus districts) xAN EXSTINGi r I PROPOSED T `o �v `o C C C �. v 0 0f C N a1 * C >, .`O-. V O Gl N O .0 C C _ i O C N V 15 N Mm 0 w Y '6 2 (0.2 10 INII {�0 01 O t N Y 'O d C � N iV d a N L to N d R O 7 l0 N v U W y IM iV O NO W lu O 3 3 lO d R y U N N 0 N O N to 2 Baserneni tst floor • 5"' floor= _ Total ***GROSS FLOOR AREA: The sum of areas of all floors of a building measured from the exterior walls or from the center line of walls separating 2 buildings. The "gross floor area" of a building shall also include but not be limited to: basements, interior balconies and mezzanines, enclosed porches, attic space finished or unfinished, having minimum 5-foot floor to rafters height. The following areas shall be excluded from the calculation of "gross floor area": elevator shafts, stairwells, space used solely for heating, cooling, mechanical, electrical and mechanical penthouses, refuse rooms and uses accessory to the building. Space devoted to required off-street parking or loading for the building shall not be included in "floor area." 11; SIGinformation ATURE - exhibits that I am I certify that all of the above information and all statements, and submitting in conjunction with this application are true and accurate to the best of my knowledge. Print Name AA ISi nature pp 9 Date Please refer to the Zoning Ordinance or the City Code which are available, in their entirety, online at htti)://www.citvofevanston.orq and follow the Citv Code link at the top of the page. To find out which zoning district a property is located in, click the Resident link on the City's home page, then click on About My Place from the drop -down menu. Enter the house number in the field provided and select the street from the drop -down menu. Press the "Get Info" button. This will either take you directly to the information for property OR, if the property contains more than one tax parcel, the screen will instruct Click to Use for the various constituent tax parcels. Department of Community Deve lipme'nt �7Zoning Dffrce 2100 Ridge Avenue, Room 370D Evanston, Illinois fi0201 O 847-866 293D . +8 849�=448 8126 qin _ 67 zoning9dtyofevanston.org ©www.cityofevansfon.nrg/zoning X WORMS\2009 Zoning Application Forms\Zoning Analysis\Zoning Analysis Application 3-9-2009.doc 2Z4 LAb Evan ion To: From: Subject: Date: Discussion Memorandum Steve Griffin, Director of Community Development Paul Schneider, City Engineer Rajeev Dahal, Senior Traffic Engineer Bright Horizons Daycare Facility — Transportation Assessment December 2, 2011 With regard to trip generation, the Evanston Division of Transportation has reviewed the Bright Horizons Daycare Facility — Transportation Assessment and are in agreement with the methodology of the assessment. The estimates are based on studies conducted at a similar facility in Redmond, WA., factored to account for Evanston's urban modal splits. We concur with the findings for both the trip generation and the modal split utilized in the assessment. \\coefsl\users\pschneider\My Documents\Bright Horizons Trans Assessment.doc 225 Transportation Engineering NorthWest Memorandum DATE: November 4, 2011 TO: Steven Geller Bright Horizons FROM: Chris Forster, P.E. Transportation Engineering Northwest, LLC RE: Bright Horizons Daycare Facility — Evanston Transportation Assessment — Parking Demand & Trip Generation TENW Project No. 4544 This memorandum summarizes the transportation assessment conducted for the proposed Bright Horizons Evanston Daycare Facility project located at 1629 Orrington Avenue, Evanston, IL. Our assessment includes estimates of peak period parking demand and trip generation. Project Description Based on information provided by Bright Horizons, we understand the project will include occupancy of an existing 2 story building located on the east side of Orrington Avenue between Davis Street and Church Street. The proposed daycare facility would include up to 308 children and 58 employees. Vehicular access to the center would be provided to a surface parking lot via an alley running between Davis and Church Streets, and to an underground parking garage via ingress/egress ramps on Orrington Avenue. Initial plans include the leasing of 20 parking stalls for parent drop-off/pick-up (14 parking stalls in the adjacent surface parking lot plus 6 stalls in the parking garage), and 26 stalls in the parking garage for employee parking (grand total of 46 parking stalls). Background TENW assisted Bright Horizons with the entitlement of a new Bright Horizons daycare facility in Redmond, Washington (3000 block of 1481h Ave NE). The Bright Horizons Redmond Center facility opened in late 2009. Through the entitlement process and subsequent monitoring studies, TENW has conducted observations and counts of both vehicular parking demand and trip generation over the last two years. Recent employee surveys and parking counts were conducted in October 2011 at the Redmond location, which currently has 245 children enrolled and 65 employees. It is important to note that the Redmond location is in a suburban setting where a vast majority of employees arrive in single -occupant vehicles, and all parents have been observed to drive to the center. In contrast to Evanston, Redmond has relatively limited access to transit (busses), and there is no mass transit (commuter rail, subway etc). With the exception of mode -split, the operations of the Redmond facility are expected to be similar to the proposed Evanston facility based on our discussions with Bright Horizons. Therefore, the methodology used in this assessment generally applies the parking and trip rates observed at the Redmond facility, and factors them to account for Evanston's more urban mode splits. Transportation Engineering/Operations ♦ Impact Studies ♦ Design Services ♦ Transportation Planning/Forecasting 816 61 Street South ♦ Kirkland, WA 98033 ♦ Office (206)498-5897 ♦ Fax (425) 889-TENW(8369) 226 Transportation Engineering NorthWest, LLC Page 2 Parking Demand Parking demand estimates were based on our studies conducted in Redmond, WA and adjusted for the vehicular mode splits expected in Evanston. Peak period parking demand rates were derived from Redmond data for both employees and parents. These rates are measured in parked vehicles per employee and parked vehicles per child, respectively. Both AM (8:00-9:30 AM) and PM (5:00-6:00 PM) peak periods were observed, which were the peak times for parent drop-offs and pick-ups. Based on the Redmond data, the AM peak parking rates were 0.91 vehicles per employee (for employee parking), and 0.07 vehicles per child (for parent drop-off parking). The PM peak parking rates were 0.62 vehicles per employee (for employee parking), and 0.13 vehicles per child (for parent pick-up parking). Based on our discussions with Bright Horizons, the Evanston site is in a relatively urban location with good access to transit and commuter rail. To account for more urban mode splits in Evanston, the Redmond parking data was factored by the percentage of employees and parents expected to drive to the Evanston facility. Bright Horizons expects a vehicular mode split of 40% for employees (60% arrive via transit/walk modes), and 70% for parents (30% arrive via transit/walk modes). Table 1 summarizes the resulting AM and PM peak parking demand estimates for the Bright Horizons Evanston project. More detailed calculations are included in Attachment A. Table 1 Parking Demand Summary — Bright Horizons Evanston Peak Demand Parking Supply Surplus (+) or AM PEAK PERIOD (vehicles) (stalls) Shortfall (-) Employee Parking 21 26 +5 Parent Parking 15 20 +5 AM Peak Total = 36 46 +10 Peak Demand Parking Supply Surplus (+) or PM PEAK PERIOD (vehicles) (stalls) Shortfall (-) Employee Parking 14 26 +12 Parent Parking 28 20 -8 PM Peak Total = 42 46 +4 As shown in Table 1, the proposed parking supply is expected to be adequate to support the peak parking demands during the AM and PM peak periods. During the AM period there is expected to be a surplus of both employee and parent parking stalls. During the PM peak period there is expected to be a shortfall of parent pick-up stalls, but the expected surplus of employee parking should accommodate the spillover of parent parking demand. Our observations at the Redmond facility indicate that when drop- off/pick-up parking spaces are fully occupied, parents will typically use the empty Transportation Engineering/Operations ♦ Impact Studies ♦ Design Services ♦ Transportation Planning/Forecasting 816 61 Street South ♦ Kirkland, WA 98033 ♦ Office (206)498-5897 ♦ Fax (425) 889-TENW(8369) 227 Transportation Engineering NorthWest, LLC Page 3 employee parking spaces. This is an efficient use of parking spaces, as it is expected that not all employees are present at the peak times of parent drop-offs and pick-ups. Trip Generation Similar to the parking demand estimates, weekday PM peak hour trip generation estimates were based on our studies conducted in Redmond, WA and adjusted for the vehicular mode splits expected in Evanston. Weekday PM peak hour trip generation rates were derived from Redmond data for both employees and parents. These rates are measured in trips per employee and trips per child, respectively. The PM peak hour is defined consistent with the Institute of Transportation Engineers (ITE) definition, which is the highest hour between 4:00 and 6:00 p.m. This is the time period during which the adjacent street traffic is assumed to be at its peak. Based on the Redmond data, the weekday PM peak hour trip generation rates were 0.25 trips per employee (employee trips only, 0% entering/100% exiting), and 0.67 trips per child (parent pick-up trips only, 53% entering/47% exiting). The Redmond trip generation data was factored by the Evanston mode splits as discussed previously under parking demand. Table 2 summarizes the resulting weekday PM peak hour trip generation estimate for the Bright Horizons Evanston project. More detailed calculations are included in Attachment B. Table 2 PM Peak Hour Trip Generation — Bright Horizons Evanston Trip Type Total Trips Trips Entering Trips Exiting Employee Trips 6 0 6 Parent Pick -Up Trips 144 76 68 Total = 150 76 74 As shown in Table 2, the proposed Bright Horizons Evanston facility is estimated to generate 150 weekday vehicular PM peak hour trips (76 entering, 74 exiting). A majority of these trips are parents picking up children, and would be split between the adjacent surface parking lot and the parking garage depending on where the parents prefer to pick-up their children. With these trips divided between the two separate parking locations, we would expect an average of less than 1 vehicle entering and 1 vehicle exiting per minute at each location during the PM peak hour. It should be noted that the trip generation estimates shown above do not account for credit for trips from previous entitlements (prior uses in the same building). Therefore, some or all of these trips may not be "new" trips to the transportation system. If you have any questions, please feel free to contact me at (206) 498-5897 or forster(c-)tenw.com. attachments Transportation Engineering/Operations ♦ Impact Studies ♦ Design Services ♦ Transportation Planning/Forecasting 816 61 Street South ♦ Kirkland, WA 98033 ♦ Office (206)498-5897 ♦ Fax (425) 889-TENW(8369) Transportation Engineering NorthWest ATTACHMENT A Parking Demand Calculations Transportation Engineering/Operations ♦ Impact Studies ♦ Design Services ♦ Transportation Planning/Forecasting 816 6" Street South ♦ Kirkland, WA 98033 ♦ Office (206) 498-5897 ♦ Fax (425) 889-TENW(8369) 229 Bright Horizons - Evanston AM Peak Period Parking Demand Future Redmond, WA Estimated Evanston Mode Peak Demand Evanston - Employees/ Raw Peak Parking Redmond Peak Split Factor Adjusted for Proposed User Enrollment' Demand Rate Parking Demand (% Vehicle)3 Evanston Supply5 Employees 58 0.91 53 40% 21 26 Children 308 0.07 22 70% 15 20 Total Estimated Peak Parking Demand = 75 36 46 Bright Horizons - Evanston PM Peak Period Parking Demand Future Redmond, WA Estimated Evanston Mode Peak Demand Evanston - Employees/ Raw Peak Parking Redmond Peak Split Factor Adjusted for Proposed User Enrollment' Demand Rate Parking Demand (% Vehicle)3 Evanston Supply5 Employees 58 0.62 36 40% 14 26 Children 308 0.13 40 70% 28 20 Total Estimated Peak Parking Demand = 76 42 46 Surplus (+) or Shortfall (-) +5 +5 +10 Surplus (+) or Shortfall (-) +12 -8 +4 Notes: ' Employment/enrollment provided by Bright Horizons 2 Redmond peak demand rates based on parking demand study conducted in October 2011 at Redmond, WA Bright Horizons Facility (245 children, 65 staff) 3 Evanston mode split factor based on the % of employees expected to require parking, and % of parents expected to drive for pick up/drop off as provided by Bright Horizons. Redmond data is based on 100% single occupant vehicles (SOV) for employees, and 100% parents drive for pick-up/drop-off 4 Peak demand for Evanston based on [Redmond Demand x Mode Split Factor] 5 Parking supply at Evanston provided by Bright Horizons. Assumed 14 spaces in surface parking lot plus 6 in garage = 20 spaces for pick up/drop off. Assumes 26 spaces in garage for employees Bright Horizons Evanston TENW Project No. 4544 TENW 11/3/2011 Bright Horizons Evanston Parking and Trip Gen 230 Transportation Engineering NorthWest ATTACHMENT B Trip Generation Calculations Transportation Engineering/Operations ♦ Impact Studies ♦ Design Services ♦ Transportation Planning/Forecasting 816 6" Street South ♦ Kirkland, WA 98033 ♦ Office (206) 498-5897 ♦ Fax (425) 889-TENW(8369) 231 Bright Horizons - Evanston PM Peak Hour Trip Generation PM Peak Trip Generation Adjusted for Evanston Estimated Future Redmond, WA Redmond PM Evanston Mode Employees/ Raw PM Peak Trip Peak Trip Split Factor Total Vehicle User Enrollment' Generation RateS2 Generation (% Vehicle)3 Trips In Out Employees 58 0.25 15 40% 6 0 6 Children 308 0.67 206 70% 144 76 68 Total Estimated Peak Hour Trips = 221 150 76 74 Notes: ' Employment/enrollment provided by Bright Horizons 2 Redmond trip rates based on studies conducted at Redmond, WA Bright Horizons facility 3 Evanston mode split factor based on the % of employees expected to require parking, and % of parents expected to drive for pick up/drop off as provided by Bright Horizons. Redmond data is based on 100% single occupant vehicles (SOV) for employees, and 100% parents drive for pick-up/drop-off 4 PM Peak Hour trip generation is [Redmond Trip Gen x Mode Split Factor] and is the highest hour between 4-6 P.M. as defined by the Institute of Transportation Engineers (ITE) Bright Horizons Evanston TENW Project No. 4544 TENW 11/3/2011 Bright Horizons Evanston Parking and Trip Gen 232 APPROVED SITE PLAN AND APPEARANCE REVIEW COMMITTEE (SPAARC) MEETING NOTES NOVEMBER 9, 2011 Attendees: Members Present: P. D'Agostino, R. Dahal, I. Eckersberg, W. Hallen, D. Marino, J. Nelson, C. Ruiz, P. Schneider, M. Travis Staff Present: S. Flax, E. Golden, S. Guderley, B. Newman, J. Saul, C. Sklenar, Presiding Member: W. Hallen A quorum being present, Chair Hallen called the meeting to order at 2:31 p.m. Proiects Reviewed: 1) 1600 Foster Street (Emerson Square) Concept Proposal to construct (3) 6-unit, (1) 5-unit multifamily buildings and 9 single family attached townhomes APPLICATION PRESENTED BY: Todd Lieberman Brinshore Development Steve Rezabek Pappageorge Hames Partners GENERAL DISCUSSION: Mr. Rezabek presented photos of the current condition of the site and plans and renderings for the proposal. The following was discussed: • Propose: o To construct (3) 6-unit, (1) 5-unit multifamily buildings and 9 single family attached townhomes on the 2.34 acre site 0 32 units total with 23 facing foster in 6-flat style buildings (with one unit as an office) o To extend Ashland Ave., forming a new street 0 2 types of townhomes on new street o Cul de sac at end of new street with proper radius for emergency vehicles o Parking behind the buildings o A public park dedicated to the City • Developer has met with staff and modified plans per their feedback • The majority of the current site has been leveled • Materials: o Masonry and brick facing all streets, transitioning to lap side materials in rear and between buildings o LEED ND Level • The townhomes architecture will be in keeping with the neighborhood, including double hung windows, gable roofs, and entry porches; some will have the traditional rowhouse style • All townhomes will have 3 bedrooms SPAARC Meeting Notes — November 9, 2011 233 Page 1 of 4 • The site plan is in substantial compliance with the West Evanston Master Plan, which was approved in 2007, based on 3 years of planning • Mr. Marino commented that the development will be a catalyst for development of the surrounding area • Chair Hallen commented that the design is appropriate for the site Action: No vote is taken on concepts. 2) 1629 Orrington Avenue Concept Application for a special use to establish a child daycare center, "Bright Horizons" APPLICATION PRESENTED BY: Steven Geller Representing Bright Horizons Debbie Brown " Dawn Ellis " GENERAL DISCUSSION: Ms. Brown presented plans for the proposed child daycare center. The following was discussed: • Bright Horizons: o Has 650 centers in the United Stated and 100 in the UK and Ireland, including 37 in Illinois with 34 in the greater Chicago area o Partners with clients to provide child daycare o Has 20% of their centers are onsite, community based, as is the proposed center on Orrington o Has grown 20% per year since inception o Has 20 centers around Chicago • Propose a capacity of 308 children at the Orrington Center, ages 6 weeks to 6 years • Classrooms are divided by age • Full and part time care is offered • Large infant and toddler capacity, which is in high demand • Provide meal service; have a full kitchen • Currently, Northwestern University will be sponsoring 60 spaces • Currently, there are 84 children at the 1000 Central location, across the street from North Shore University Health System • Intend to add 58 new full and part time jobs with the Orrington location; Bright Horizons provides full benefit packages to their employees and was voted "Employer of Choice" 12 times • Parking: Bright Horizons is working with the owner of the 1629 Orrington building to give exclusive use of 14 of 21 spots in the parking lot during peak hours allowing 20 minute parking, plus 6 in the underground lot to the childcare center plus 26 parking spots for staff; Bright Horizons encourages employees to use public transportation through the Wage Works program • The Public Works Dept. has reviewed the traffic study and approved it • Bright Horizons has had a transportation assessment done analyzing parking demand and trip generation using data from a similar city in Seattle where there is a Microsoft site and a community college along a major artery SPAARC Meeting Notes — November 9, 2011 234 Page 2 of 4 • Propose: 0 2 doors on south wall to accommodate traffic o Awning over the door o The entire 2nd floor of the building is to be devoted to 2 year olds, preschool children, and the kitchen o A rooftop playground for 2 year olds and preschool children, using 7,000 of the 17,000 sq. ft. roof deck; to be fenced. o A new elevator and stairs to roof o A bathroom, storage and mechanical penthouse on the roof to serve the playground o Brightly colored synthetic turf, shade structures and wind breaks proposed for rooftop playground • Chair Hallen advised Ms. Brown that the building has a Uniform Business Center Signage Plan (UBCSP), to which the childcare center would have to comply. Action: No vote is taken on concepts. 3) 1715 Chicago Avenue Rec. to Sign Review Board Application for variation from sign regulations for wall signs APPLICATION PRESENTED BY: Walter Hallen Staff Liaison to Sign Board GENERAL DISCUSSION: Mr. Hallen presented pictures of the proposed wall signs for a rental building in a residential district. The following was discussed: • Applicant has requested variation for a large sign that was not approved • Applicant needs to let the public know it is a rental building and not a dormitory or condo building • 2 signs are to be at the corner of the building on Church and Chicago • 1 or 2 Signs are to be at the corner of the building on Clark & Chicago • The signs say "Evanston Place Apartments" • Sign dimensions: 4' X 18' and 4' X 12.5' Action: The Committee voted unanimously to recommend approval of the variation. 4) 725 Clark Rec. to Sign Review Board Application for variation from sign regulations for blade sign APPLICATION PRESENTED BY: Walter Hallen Staff Liaison to Sign Board GENERAL DISCUSSION: Mr. Hallen presented pictures of the proposed blade sign for a Subway Restaurant. The following was discussed: • Applicant has requested the blade sign because no pedestrians can easily see the wall sign and applicant needs to let the public know where the restaurant is located • Sign dimensions: 20" X 48" SPAARC Meeting Notes — November 9, 2011 235 Page 3 of 4 • An amendment to the sign regulations to allow blade signs of 24" X 36" is to be introduced at the Planning & Development (P&D) Committee meeting of November 14, 2011 Action: The Committee voted unanimously to recommend approval of the variation on the condition that it complies with the dimensions adopted by City Council in the ordinance amending the sign regulations. Other Business: The Committee voted 4-1 with 1 abstaining to approve the November 2, 2011 meeting notes. There being no other business, the meeting adjourned at 3:25 p.m. The next SPAARC meeting will take place on Wednesday, November 16, 2011 unless otherwise notified. Respectfully submitted, Bobbie Newman SPAARC Meeting Notes — November 9, 2011 236 Page 4 of 4 -'ropoJ � 1�J.r�.'�`� �'r»J l�' r�'=� r �' �r� r v -fI �-i),-t0 Ja3jj FAMILY SOLUTA[ H,4 Judy Oliva Robert Ewald Division Vice President, Operations Project Manager, Construction Consulting Service Phone: 630-724-8313 Phone: 815-263-3350 Email: ,oliva(W-brighthorizons.com Email: .csrewaId(a)_cs.com Dawn Ellis-Ferzacca Steve Geller Regional Manager, Operations Director of Design & Preconstruction Phone: 847-229-9441 Phone: 617-673-8730 Email: del Iis(a-)-brighthorizons.com Email: sgeller(a-brighthorizons.com Debbie Brown Patricia Schlauder Vice President, Regional Development General Manager, Orrington Plaza Phone: 425-576-5333 Phone: 847-733-7200 Email: dbrown(D-brighthorizons.com Email: )atricia.schlauder(aD-cbre.com 238 Introductions Company Profile Program Plan Staffing Plan Access and Parking Plan Design Slides Ground Floor Layout 2nd Floor Layout Roof Top Layout Concept Ideas for Play Areas More concept Ideas for Play Areas Conceptual Rendering Proposed Signage Building Sign Awning Detail/Sign Front Door Sign Parking Signs Alm AV4-- 1 'A !r � 239 ■ Partner of choice 25 years of operation 650 centers U.S., Puerto Rico, UK, Ireland, and Canada 37 in Illinois; 34 in the greater Chicago area 700 client -partners 82 of the 100 Best Companies for Working Mothers" identified in 2011 Financially strong and viable organization Commitment to partnering with communities where we live and work ■ Depth of Resources in the Chicago Area • Chicago Regional Office / Administrative Support Locally -based leadership team: Division Vice President, Regional Managers, Senior CS Director Recruiter, Parent Marketing Coordinator, and Human Resources Staff the �, ldxuou Fril�rSaWteahei� � r � r.� cw F+4v didren, fames, end e+epbyas �sfs � � M ieF wrylat we at no 10 PrWAqr*W am% en PM1a %win Na &V3 won aNbr and P*W Sow 6ok &NO *Vq:* raY.r�,re.�.S41.M4.fr�f WA rwaea.w dls.wsre�ssrd n.adb. r v a dam-, w.. A rddl"VP—** nr: rr, d*liiuw 6* do A asks l Owum a 16 Im lft%M PA(0` andrthp InAve wMok-A liri lit liorizais 1-11 IQ, V1.0.,. 9 ®�r ,tea J K 240 Capacity and Services Full and part-time schedules offered; phased enrollment process Infant/toddler care expanded given demand/shortages in the community Limited number of state funded spaces offered based on availability School -age care may be offered during school breaks if demand dictates Ancillary programs offered - art, music and movement classes Full service kitchen and meal service Hours of Operation Monday - Friday 7:00 a.m. to 6:30 p.m. Infants 48 1:4 6 rooms of Age 6 weeks — 12 months 8 children Closed on federal Toddlers 5 rooms of holidays I Age 1 — 2 years 50 1:5 10 children Twos 70 1:7 5 rooms of Employer Partnerships Age 2 — 3 years 14 children University - priority Preschool 80 1:10 4 rooms of access to 60 spaces Age 3 — 4 years 20 children Hospital — 200 children Jr. K / Kindergarten 60 1:10 3 rooms of Age 4 — 5 years 20 children wait listed at existing center I Total 308 Children / 23 Classrooms 241 New Job Opportunities 58 new positions Full and part-time work schedules Full benefits package offered Employer of Choice 12 times - FORTUNE's "100 Best Companies to Work For" Diversityinc. "25 Noteworthy Companies" 1EST COMPANIES Center Director 1.00 Assistant Director 1.00 Program Coordinators 2.00 Administrative Assistant 1.00 Cooks 2.00 Lead Teachers 13.00 Teachers 28.00 Assistant Teachers 10.00 Total Staff FTEs 58.00 242 Parent Drop off and Pick-up Various access points via the alley from Church and Davis Street and via the garage off Orrington Street 20 dedicated parking stalls provided for our use 14 in the surface lot adjacent our entrance 6 in the parking garage Exclusive use during peak periods 7:00 to 9:30 a.m. & 3:30 to 6:30 p.m. 20 minute restriction to expedite turns/avoid abuse Storage for baby baskets/strollers for commuters Staff Parking 26 stalls reserved in the garage Offer WageWorks Program to incent staff Lu use public transportation 243 Infant/toddler age children located on ground level Designated drop-off parking spaces shown in surface lot adjacent the entrance a�C Program Plan - Ground Floor 1634 DrFingran Arcnuc. Eranscan, IL r% -} ]C M} W FT %I , T=Y e B fi 5 _ 4_CAding LUL Infant i 3 -A 13 Toddler & �Nm- 1 11 F Support ad 10 T� Fr ry -c=1A 2.643 SF n r� RelV 9 �o IL�J 2,552 SF I I tr . c lth9N ORRINGTON AVEI+FLE NL-w stroed walkway o� studloMlA - Mlchael LlndstromAssoclatesA chltec" 39Hi rd 5r i 1 9—All—W5 U2g5 {(,lid dNi-f551 244 .&,di..kL Twos and Preschool age children located on 2nd level Also kitchen and support spaces Pr'CSCh40i, KivIien & PFVVA ti PI*n . 59*Wd Flgpr ' IiM Eras. kIL Q i4 41) e4Fi ODD —B-mvl•rd— I CH1l9E0 / i �pee4p� o 0 o A13.1 Ryleil F � 5,575 5F . PLANTER JI � oRRIN TON AVENUE � New udped walkway 245 saW [[MLA - Michael Lkndatram ALssadatesArehKeets 39FWw45U-W I kMlAM"& I {517PfMUSI w1r.eem Elevator and stair access to be extended to the roof top Children's toilet and storage incorporated into elevator structure New StairTower New Stair Tower & with Elevator — New Toilet & Storage Twos Playground CHASE O K. M Retail F a 5,575 SCn {> Continuous .ry O U Preschool ° °! p Edge Barrier Playground ❑ PLANTER is Q e 0 01 �_4 n_� I ORRINGTON AVENUE � New striped walkway Program Plan - Roof 1629 Orrington Avenue - Evanston, IL 0 20 40 80 F studioMLA -Michael Lindstrom Associates Architects 391Har 6Street I Broaklme,MA02445 1 (617)608-I551 1 =40'-0" 246 viww. dio 1la Infant/toddler area located on ground level Twos/Preschool areas located on roof top Ail&r A d P L, S{rv., urr, frur uik d PI.r.Un'g Tro.rpl- N WA. + i rarw,s�.rr r r -d FN�+Sor Twwr w4h 4ew,or Cr:.rnr,,,ar. ram. 9ur„sr Nrv+Ta4t � icc+a�r PWAF" _ Y'f�n77otlslr 4 Porting €-1, } - D�k+ire. Pragrtim . Rnof 1624-Era W.. IL s.rrry a.rri. seudia MLA - Michael Li ndstrom AssaeiatesArehiteets 3VF�,,rdi�.e I " .' Fl4OL1+ls I {a1TF ao&I561 247 "' Many color choices available for play equipment and kite structures Synthetic grass used for safety surfacing and greenery F I ML Additional Photos 1629 Orrington Avenue - Evanston, IL studioMLA- Michael Lindstrom Associates Architects 39Harvard Street I Brookline,MA02445 I (617)60&ISSI vrww—dbrnh rn 'orj,�,%-e77�)nderkjptual Prop.4d.--V-ed &g�jage Fir �.- f• . 1*4 T /m .0p l r- 1 "STING ELEVATION F.W: Mar -'0 EMI 12w , J" . 44LIV M PMSOGRI1ED �P4�P"rF I miao P1M159b6 � lEr Bright Horizons*.:::: Early Education & Preschool FCO LU rags - rCO-U-18 S Ea a* -+-w 1%93",R r/"nmcurvwAmmktFaws-awTaLL ME V1EW AN RW;Nl N4H MUM AM %T 1WEM P141kaW HMfrWy!s.rrwr*` MwditH rrfCmPNilxN*An4 251 oPop.umm UAL RWT4KU kv DEEP MULE IMIR Wi'H OME: UN' 40-u ELSE W HP KPMEk M-L - AME12wm IM Nam Wfm MUM AhWrt IPWIM $U 1,-r J!W" 0 71=0) 611 RAC MM04TION DETAIL VAU.1Y -V-4, 4133 11't0K 6RI4L CnL}rhC�ra Pa ,bux, �i41L- 21 6'iGa']SGG 1N{ IsDwFmC VIEW UALE NOT T4 WA [ it is� Er�e•:� 12 I. ESOT ivi PROPOSED REMODELED REN DEF 16 1 T-r tf w aummillLIpisp• /.m•rr4Kscnrrm 82Mj MIN! t4th tkYfy:9 RON IUUMLNAT.E0 AW14NG W -GRAPHICS. w .1A'-IW ..nn,n.ry�m tlf11 Ea W UM 1# 252 Csz -IRIS MMLW I I 44� lJkhL+k Q r NOJXVA3 -I3 �i 4 Q3 dQ l d 5 � I 1 I i, r 6 A Bfight Horizons - DROP -OFF/ PICK4UP 7' 4 1 Lm, m, r WFrl I U k TuEjE PlJM H 20 MINUTES N061111'M-l? 8.ul ONLY x:, 7:30 AM - 9:30 AM 3:30 PM - 6.,30 PM P6011m; tapk lmlu Ir nro n Lnujm:. rawMum in mi vinlrirn 4 rid Lt Z oil wrilto "WaAm jEEEZ0uA UiAflP� % > LAYf)LJ-r L'IUL 3- '-V m 2t3-H] WAW RED IM Ht RMIKk M,L - MEI MnA lq� ILLR M mr IPWrCWA 0M.$"t4WM 2044 1 CMRMff: CIA h4 W fF X US HUL W& - 2EM MM RiECULATORY SIGN mCUS-OV 21 M PARKING ;X*�E, IV - i & ma-m CAME BEM= Kc pwm" on -w*1 mm 25-4-- Infant /Toddler Playground w w w w Infant, Toddler & Support u - U I 0 o 0 0 Retail A Retail B 2,648 SF 2,552 SF LT-- Q �y Mal ❑� � ❑ ❑ ❑ ❑ ❑ ❑ ❑ —Cj� Parking Lot CHASE 1 (21 _ Spacecs) ❑ ❑ ❑ T AIM ❑ 0 I❑ PLANTER ❑ L ❑ ❑ ❑ 0 0 LO ❑ ❑ i� IL�llllllllllllllG I00( ►�' Retail F 5,575 SF 6ARAGE F1,4MP GARAGE RAIVIF' ORRINGTON AVENUE New striped walkway Program Plan - Ground Floor 1629 Orrington Avenue - Evanston, IL 0 20 40 80 FT studioMLA - Michael Lindstrom Associates Architects - 39 Harvard Street I Brookline, MA 02445 1 (617) 608-1551 1 " = 40'-0" www.studiomla.com 255 w w w Preschool, Kitchen & Support OE \"' (:D ®r--1 n®r.-i Program Plan - Second Floor 1629 Orrington Avenue - Evanston, IL 0 20 40 80 FT 1 " = 40'-0" � c Parking Lot (21 Spacecs) iuuuuuuuu�i i .�- ° 00( o ❑❑ ❑❑ ❑❑❑ ❑ ❑ a a I❑ PLANTER ❑ ❑ ❑ ❑ 0 0 6ARAGE F�.4MP GA�RAAGGE\ RAIVIF' do ORRINGTON AVENUE New striped walkway r, Retail F 5,575 SF 0 0 0 0 studioMLA - Michael Lindstrom Associates Architects 39 Harvard Street I Brookline, MA 02445 1 (617) 608-1551 256 w ww.studiomla.com H W 44 New Stair Tower Continuous Edge Barrier \,,, (D(Dr--i Program Plan - Roof 1629 Orrington Avenue - Evanston, IL 0 20 40 80 FT ED I " = 40'-0" n n U Twos Playground --------------- Preschool Playground New Stair Tower & with Elevator N ew To i l et & Storage o ❑ ❑ ❑ ❑ ° ❑ ❑ ❑ CHASE I i ❑ ❑ ❑ ❑ AIM ❑ ❑ 0 I❑ PLANTER ❑ ❑ ❑ ❑ 0 0 LO ❑ ❑ 6ARAGE R.4MP GA�RAAGGE\ RAIVIF' \ 1 �0) ° o IO ° ORRINGTON AVENUE New striped walkway I r, I1 111111111111111G 1 S 00 Retail F 5,575 SF 0 0 0 0 studioMLA - Michael Lindstrom Associates Architects 39 Harvard Street I Brookline, MA 02445 1 (617) 608-1551 www.studiomla.com 257 Canopies & Play Structures Program - Roof 1629 Orrington Avenue - Evanston, IL Fencing & Planting Triangular Pergola Reading Circle Decks & Curbs Hillside Tunnel Playhouse Safety Barriers studioMLA - Michael Lindstrom Associates Architects 39 Harvard Street I Brookline, MA 02445 1 (617) 608-1551 www.studiomla.com 258 OFUGS W _Ar _ _�aar norms . own ORUL5 1 - 1 r P44*1m"Pmlrr -y � .. �1 r , r o ❑ ❑ ❑ o Conceptual Floor Plan - First Floor 1629 Orrington Avenue - Evanston, IL C ?"% "'--1 J u uLI -1 n n F1 7717 LJ L-1n nF ll i DW O 0 I 7 INFgNT (B) INFgNT (B) 261 TOD (10) TODn1 co (10) �i cce INFANT (B) LiTODni ce (10) LJ C O TODni cv 0I ) LJ A CI studioMLA - Michael Lindstrom Associates Architects 7P7 39 Harvard Street I Brookline, MA 02445 1 (617) 608-1551 www.studiomla.com KINDE5U20) KINDER 20) El rr --- Conceptual Floor Plan - Second Floor 1629 Orrington Avenue - Evanston, IL LN PRESItft (20) 11 PRE SM (20) Lim "I ,g _0 LI CONFERENCE PR04RAM ROOn TORS PRE SM (w) dF FQ ------ L11 E STROLLER A�T A.SISTW Iffly E D KNN Lj -MEL GENERA T Lh mom studioMLA - Michael Lindstrom Associates Architects 39 Harvard Street I Brookline, MA 02445 1 (6 17) 608-155 1 www.studiomla.com 262 V S 1 LaVO3 ` Vit x -FeLi Llh-FAvlf p laygrOVrial ' q, � I Ow Imo ~� Mon ti Infant and Toddler Playgrounds Bright Horizons Evanston, IL 263 Nov 4, 2011 For Planning &Development Committee meeting of January 23, 2012 Item PD1 Ordinance XX-0-12 Amending Portion of the Zoning Ordinance Expanding the List of Prohibited Home Based Businesses For Discussion city of Memorandum Evanston - To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Steve Griffin, Director of Community and Economic Development Dept. Dennis Marino, Manager, Planning and Zoning Division Melissa Klotz, Zoning Planner Subject: Discussion of Draft Ordinance XX-0-12, amending various portions of the Zoning Ordinance to expand the list of prohibited home based businesses Date: January 18, 2012 Recommended Action Staff recommends that the Planning & Development Committee refer the enclosed draft Ordinance to the Plan Commission for consideration and recommendation back to the Planning & Development Committee as a text amendment to the Zoning Ordinance. The Plan Commission reference should include a deadline for a Plan Commission action that would enable the Planning & Development Committee to consider this Ordinance for its meeting on February 27, 2012. In addition to the referral of the draft Ordinance to the Plan Commission that would increase the number of prohibited home based businesses that are incompatible with residential neighborhoods, staff recommends that the City establish a voluntary registry for all home based businesses at no cost to the home based business. All home based businesses would be encouraged to join the registry thereby providing the City an inventory of home based businesses of all types, not just the major home based businesses requiring a permit. This registry could be published on the City's website. Summary Multiple discussions have occurred in 2011 meetings of the Planning & Development Committee and the Zoning Committee of the Plan Commission concerning the need to address the negative impacts of some home based businesses. These discussions also highlighted the importance of home based businesses as a form of economic development, especially in difficult economic times, provided they are compatible with residential neighborhoods. 264 The types of businesses identified previously as not being compatible with residential neighborhoods based on specific incidents were: landscaping businesses, swimming pool cleaning and supply businesses and commercial rug cleaning & repairing businesses. The draft ordinance enclosed lists these businesses as prohibited home based businesses in certain circumstances. Commercial rug/carpet cleaning businesses would be prohibited when the rugs and/or carpets are cleaned and repaired on the premises of the home occupation. Swimming pool cleaning/supply and/or landscaping or construction businesses would be prohibited when equipment, supplies and/or other materials are stored on the premises of the home occupation. The voluntary registry that staff recommended previously in this memorandum for all home based businesses would provide a method of creating an inventory for home based businesses in the City, including those home based businesses that do not require a permit. This can also be a method for communication with home based businesses including making these businesses aware of economic opportunities. It will also help communication about other services as well as informing businesses of the existing City regulations and requirements for home based businesses. Staff research has not identified an existing Illinois municipality that takes this approach on a voluntary basis, but there are a few examples of voluntary registry efforts by government nationally. One example is in Virginia where home based child care services in the home serving five or fewer children can register with the Virginia Department of Social Services even though home based entities of this type are not required to secure a state license. Staff has also conducted additional research among peer group Big Ten University cities recently to determine their approach to regulation and encouragement of home based businesses. Iowa City's regulatory approach is similar to Evanston. It requires a permit for certain home businesses that are more likely to impact neighbors, but does not require a permit for smaller home based businesses. Madison, Wisconsin; Lansing, Michigan; Bloomington, Indiana; and Ann Arbor, Michigan do not require licenses or registration of home based businesses. Urbana, Illinois does require licensing. As stated in previous reports to the Planning and Development Committee, five of the seven nearby Chicago area communities surveyed (Glenview, Park Ridge, Oak Park, Niles and Arlington Heights) require the licensing or registration of home based businesses while two do not require a license or registration (Skokie and Highland Park). Home based businesses licensed by the state preempt the ability of municipalities to also license these businesses, but such businesses are not exempt from local government zoning requirements. Examples of state licensed businesses are realtors, mortgage bankers, doctors and day care centers. Park Ridge and Arlington Heights list home based businesses on their websites generated through their permit requirements. 265 Comparison of Other Communities Municipality Glenview Park Ridge Oak Park Niles Arlington Heights Skokie Highland Park Bloomington, IN (Big 10) Iowa City, IA (Big 10) Urbana, IL (Big 10) Ann Arbor, MI (Big 10) Madison, WI (Big 10) Lansing, MI (Big 10) License/Registration Fee Listed Required? Online? Y $35 (annual) no Y $20 yes Y $25 no Y $35 no Y $0 yes N -- -- N -- -- N -- -- Y (certain home occupations only) $0 no Y $0/$50 no N -- -- N -- -- N -- The packets submitted for the July 11, 2011 and June 13, 2011 P&D Committee meetings have been enclosed as well as the approved minutes of each meeting. Background Chapter 5 of the Zoning Ordinance regulates allowable home based businesses in Evanston. Examples of allowed home based businesses are attorneys, therapists, telephone sales and dressmaking, among others. Chapter 5 also lists occupations prohibited from being legal home based businesses. These prohibited occupations include animal hospitals, barbershops, medical or dental clinics, and welding shops, among others. The City further categorizes allowable home based businesses as Major Home Occupations or Minor Home Occupations. A Major Home Occupation (MHO) allows a home based business to use a higher percentage of their home for an allowable business than a Minor Home Occupation, 25% to 15%. A MHO also allows a higher number of on -site employees (2 non-residents compared to none), and a higher number of on -site client visits (12 over a 24 hour period compared to 6), among other differences. Due to differences in the intensity of Major and Minor Home Occupation uses, the City issues Major Home Occupation businesses a permit. For a Major Home Occupation permit, the City charges an eligible business a one-time $25 fee. For an eligible Minor Home Occupation business, the business may operate without a Certificate of Zoning Compliance and the City does not assess a fee. The lack of a need for a permit corresponds to the historical low impact of minor home occupation to surrounding residents. Attachments Draft Ordinance XX-0-12 July 11, 2011 P&D Committee meeting packet and approved minutes June 13, 2011 P&D Committee meeting packet & approved minutes •e xx-O-12 AN ORDINANCE Amending Various Portions of the Zoning Ordinance Related to Home Occupations WHEREAS, on , 2012, the Plan pursuant to proper notice, regarding case no. 12P i to the text of Title 6 of the Evanston City 940 Ordinance"), to clarify restrictions on WHEREAS, the Plan..; findings pursuant to Subsecti amendment met the standard approval thereof; a NOT, T am, City Co and adopted the i 11 /30/2011 held a public hearing, consider amendments ded (the "Zoning testimony and made written inance that the proposed d recommended City Council 2012, the Planning and Development idered and adopted the findings and ission in case no. 12PLND-0 and recommended at its meeting of , 2012, the City Council considered rds and recommendations of the Plan Commission and Planning and Development Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. 267 xx-O-12 SECTION 2: Section 6-5-1 of the Zoning Ordinance is hereby amended to read as follows: 6-5-2: DEFINITIONS: A home occupation is an accessory use of a dwelling unit that is: (A) Used for gainful employment that involves the provisipn assembly, processing or sale of goods and/or services; and (B) Incidental and secondary to the residential use of the, structure and does not change the essential residential character.of the d�rvelliirtg n,it; but (C) Excludes uses that provide shelter of the family residing in the dwellirt of this Ordinance. Garages or carports, whether attached or d occupation other than for the storage:6f an at SECTION 3: Sectio read as follows: 6-5-7: PROHIBITEDq-�OME OUPA' Jh", to persons Vito,'are not members s defined in Chapter 18, "Definitions", §".cf,-= shall not be used for anv home d7f bsed for such home occupation. rind ance is hereby amended to Certain uses fly thei Ina r ;of tnvestr 9pCor the impacts related to their operation have ron�den a o raced E � fib p �� t�c;y�fc�rxce commenced, to either expand beyond the scope of activit perrfrrttfd hdrrtecupations, and thereby impair the integrity of the residttalydistncf �r��hich k� sare located or exert a negative influence on the "i residerifral,161) ighbor '. to whrc they are located. For this reason, the following uses, regardlesiOlbfheir corn lance with the standards in Sections 6-5-4, 6-5-5 and/or 6-5-6, are prohiupations: RNWYWRR A An re a£r'uf motorized vehicles such as repair or painting of autos, trucks, () Y p trailers, boats;` and lawn equipment. (B) Animal hospitals, kennels, stables or bird keeping facilities. (C) Barber shops or beauty parlors. (D) Clubs, including fraternities and sororities. (E) Funeral chapels or homes. (F) Medical or dental clinics. • :, xx-O-12 (G) Restaurants. (H) Warehousing. (1) Welding or machine shops. u Commercial ruq/carpet clean inq/repair businesses when the ruqs and/or carpets are cleaned and/or repaired on the premises of the home occupation. (K , Swimminq pool cleaninq/supply. construction, andlor :landscapinq businesses when equipment, supplies, and/or other materials ar'6.stored on the aremises of the home occupation. (J L) Other uses similar to those listed in tfai:3Sectl'on 6- as determined by the Zoning Administrator pursuant to the p�pyistons of Section 6-5 =9, "Administrative Interpretations". SECTION 4: All ordinances ors Pais of3ordnances in conflict herewith are hereby repealed. SECTION 5: If any person or circu shall not affect without the --invalid appli, The prima facie or'djli.; lce or application thereof to eld un�sti#uftional `or otherwise invalid, such invalidity or apolic, t ons of this Title that can be given effect n, and each invalid provision or invalid e. ings and recitals contained herein are declared to be law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 7: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. -3- 269 xx-O-12 Introduced: Adopted: Attest: Rodney Greene, City Clerk 12012 , 2012 Approved: , 2012 -4- 270 For Planning & Development Committee meeting of July 11, 2011 Item PD1 Home Based Business Regulations For Discussion City of EN7anston To: From Subject: Memorandum Honorable Mayor and Members of the City Council Members of the Planning and Development Committee Steve Griffin, Director of Community & Economic Development Dennis Marino, Manager, Planning & Zoning Division Discussion of Potential Amendments to the Zoning Ordinance Regarding Home Based Business Regulations Date: June 29, 2011 Background During the June 13th Planning and Development Committee meeting, the Committee requested that staff generate additional information and discuss the regulation of home based businesses with the Chamber of Commerce and City staff engaged with enforcement issues related to home based businesses. The Committee requested that staff report on its additional work during the July 11th Meeting. Materials from the June 13th packet are again enclosed as attachments. Many home based businesses operate without creating any problems for the neighborhood in which they are located. Many are self employed individuals who operate from a phone, desk and computer using less than 5% of their dwellings and provide professional consulting services and meet with clients outside the home. They often do not have any special vehicles, materials, supplies, on site employees or clients calling at the residence. However, there are certain types of home based businesses that have caused problems some of which, such as auto mechanics, are not legally allowed to be home based businesses in Evanston. Landscaping businesses and rug cleaning businesses are two of the other types of businesses that have generated complaints and enforcement action. A recent press release (enclosed) from the U.S. Department of Commerce reported that approximately half (51.6%) of businesses nationwide responding to a recent Commerce Department survey for the 2007 Survey of Business Owners stated that the business was based in the home. This includes 58.2% of women owned businesses and 56% of minority owned businesses responding to the Commerce Department survey. The data do not appear to be isolated for Evanston, but staff continues to check with the Commerce Department to see if this is obtainable. Page 234 of 392 271 Page 2 June 29, 2011 Staff has met with the Director of the Chamber of Commerce. The Chamber encourages the creation of legal home based businesses, but expressed an understanding of the need for appropriate regulations. Staff will participate in a discussion later this month with the Chamber Committee on home based businesses. We have also reviewed other cities' home based business regulations and discussed among relevant City staff past experiences with home based businesses (J. Murphy, M. Travis, S. O'Sullivan, D. Argumedo, S. Griffin, N. Radzevich) with an emphasis on the limited number of home based businesses that have been problematic. Staff has also discussed with Alderman Holmes key concerns in her ward. Potential Recommendations The following possible recommendations could be considered. (1) Establish a registry for home based businesses. This could include businesses that are currently considered minor home occupations (using less than 15% of the dwelling unit), in the existing regulations or it could be restricted to minor home occupations that use more than 5% or 10% of their dwelling unit for business purposes, thereby eliminating the need for self employed consultants who use less space and have no external impact to be included in a registry. This can be done on line or by paper form. There could be no charge for registering nor would a permit be required unless the business was a major home occupation under the existing ordinance. (2) Maintain current standards and requirements within the Zoning Ordinance for minor home occupations and major home occupations with the exceptions listed in #3. (3) Amend the Zoning Ordinance to address existing problems in the following manner: (a) Amend the Zoning Ordinance to state clearly that home based businesses may not be established or operated in garages. The current ordinance permits home based businesses in dwelling units only and therefore not garages, but there should be a clearer statement of prohibition. (b) Expand the prohibited list of home based businesses to include the following business types where there have been complaints and neighborhood impact problems: (1) commercial rug cleaning where carpets are brought to a home to be cleaned or repaired and (2) construction and landscaping businesses where equipment, supplies, trucks or other materials are present on site. The Committee may want to consider other additions to this list. Recommended Action Staff recommends that this discussion be continued until the September 12th P&D Committee Meeting to allow more time for interaction with the Chamber of Commerce's home based business committee Page 235 of 392 272 Newsroom: Business Ownership: Half of U.S. Respondent Businesses Were Home -Based... Page 1 of 2 Newsroom You am hem: Census.aov, Newsroom, Releases) Business 0-hip) Half of U.S. Respondent Businesses Were Home -eased, Majority Selffnansed, Census Bureau Reports FOR IMMEDIATE RELEASE: TUESDAY, JUNE 14, 2011 Release Information Half of U.S. Respondent Businesses Were Home -Based, Majority Self -Financed, CB" "° Contact Robert Bernstein Census Bureau Reports Public3-3onalionOffice 301-76-3030/3762 (fax) More than half (51.6 percent) of all businesses that responded to the 2007 Survey of Business Press k8 Owners (SBO) were operated primarily from someone's home in 2007, according to new data from the U.S. Census Bureau released today. Only 6.9 percent of these home -based businesses had $250,000 Subscribe for Updates or more in receipts, while 57.1 percent of home -based businesses brought in less than $25,000. About 23.8 percent of employer respondent businesses and 62.9 percent of nonemployer respondent BY RSS: What's this? businesses were home -based. Business Ownership 'Most businesses are started by people who dig into their own pockets for at least some of their start -up capital,' said Census Bureau Deputy Director Thomas Mesenbourg. 'This is true for both firms with employees and those without them. Furthermore, more than one in five (20.8 percent) of respondent businesses used no start-up capital at all.' The Census Bureau is releasing two data sets from the 2007 Survey of Business Owners: Characteristics of Businesses: 2007 and Characteristics of Business Owners: 2007. The data sets include national -level statistics on owner's age, education level, veteran status and primary function in the business; family -owned and home -based business status; types of customers and workers; and sources of financing for start-up, expansion or capital improvements. All findings are for respondent firms only. 'Roughly three in 10 (30.6 percent) of the respondent firms that required start-up capital launched their business with less than $5,000. Of the firms that needed start-up capital, 17.5 percent of employer firms needed less than $5,000; for nonemployer firms, the figure was 35.8 percent. At the other end of the spectrum, 1 5 percent of the firms needing start-up capital required $1 million or more for this purpose. Other highlights from the reports include: Characteristics of Businesses • In 2007, more than half of women -owned businesses (58.2 percent) and equally men- and women -owned businesses (58.1 percent) were home -based; for businesses owned by men, the figure was 49.1 percent • Most nonminority-owned (54.4 percent) and equally minority- and nonminority-owned fines (56.0 percent) were home -based, while 46.5 percent of minority -owned fines were home -based. Most veteran -owned (55.4 percent), nonveleran-owned (52.9 percent), and equally veteran- and nonveteran-owned (55.9 percent) businesses were home -based. • One in 10 businesses (10.4 percent) was started or acquired by owners who used a credit card to finance the start- up or acquisition of their business. A similar percentage (10.7 percent) financed their start-up or acquisition with a business loan from a bank or financial institution. • Most firms (72.7 percent) reported that sales to individuals accounted for at least 10 percent of their total sales; 1.9 percent of firms reported that sales to the federal government accounted for at least 10 percent of their total sales; 5.2 percent reported that sales to state and local governments accounted for at least 10 percent of total sales; and finally 35.3 percent reported that sales to other businesses and organizations accounted for at least 10 percent of their total sales. Among firms with payroll any time during 2007, 75.4 percent had full-time paid employees and 58.0 percent had part- time paid employees. In addition, 5.3 percent of employer firms used paid day laborers; 7.3 percent used staff from a temporary help service; 1.3 percent used leased employees; and 36.1 percent used contractors, subcontractors, independent contractors or outside consultants. • About 2.1 percent of all firms operated as a franchised business. • E-commerce sales were reported by only 6.6 percent of firms., • For 7.9 percent of all firms, exports made up at least some of the sales. • About 28.2 percent of firms classifiable by gender, ethnicity, race, and veteran status were family -owned. These family -owned firms accounted for 42.0 percent of classifiable firms' receipts. Characteristics of Business Owners - About half (50.5 percent) of owners of firms reported that their business was their primary source of income. This was true of 68.6 percent of owners with employees and 42.8 percent of those without them. http://www.census.gov/newsroom/releassesla�clu?essgussiinesss-ownership/cb 11-110.html 6/28/2011 273 Newsroom: Business Ownership: Half of U.S. Respondent Businesses Were Home -Based... Page 2 of 2 • More than three in four owners (77.1 percent) reported that they founded their business, while 15.8 percent of owners reported that they purchased their business. Another 7.3 percent of owners reported they acquired their business through an inheritance, transfer of ownership or as a gift. • More than six in 10 (60.5 percent) owners reported that their primary function was providing services andfor producing goods; 46.9 percent said their primary role was managing day-to-day operations of their business; and 39.8 percent reported financial control as their primary role. • About 62.9 percent of owners reported working 40 or more hours per week in their business; the same was true for 34.3 percent of owners of nonemployer firms. • Business owners were well-educated: 50.8 percent of owners of respondent firms had a college degree. • About 36.5 percent of owners were 55 or older, with another 29.6 percent between the ages of 45 and 54. On the other hand, 31.7 percent of owners of firms were between the ages of 25 and 44 and only 22 percent were younger than 25. About 7.9 percent of veteran owners reported they were service -disabled. • About 13.6 percent of the owners were foreign -born. Among selected ownership groups, 55.9 percent of Hispanic owners (who can be of any race) were foreign-bom, as were 82.3 percent of Asian owners, and 74.9 percent of owners reporting some other race, such as Brazilian, Cape Verdean, Sudanese, or multiracial. The data were collected from more than 2.3 million firms that were asked to report information about the characteristics of up to four individuals with the largest share of ownership (respondent firms); additional owners were not surveyed regarding characteristics. Detail may not add to total because of rounding or because a Hispanic firm may be of any race. Moreover, owners had the option of selecting more than one race and are included in all races they selected. -X- The Survey of Business Owners Is conducted every five years as part of the economic census. The 2007 survey collected data from a sample of more than 2.3 million businesses. Data collected In a sample survey are subject to sampling variability, as well as nonsampling errors. Sources of nonsampling errors Include errors of response, nonreporting and coverage. More details concerning the SBO survey design, methodology and data limitations can be found at htto:lf www.census.00vlecon/sbo/m ethodolonv_htm I. Source: U.S. Census Bureau I Public Information Once i P100census_oov I Last Revised: June 23, 2011 http://www.census.gov/newsroom/releases c ?3� �f e3sss ownership/611-110.htm1 6/28/2011 274 APPROVED Planning & Development Committee Meeting Minutes of July 11, 2011 City Council Chambers — 7:15 p.m. Lorraine H. Morton Civic Center ALDERMEN PRESENT: J. Fiske, D. Holmes, A. Rainey, D. Wilson, M. Wynne STAFF PRESENT: G. Farrar, S. Griffin, D. Marino, B. Newman PRESIDING OFFICIAL: Ald. Wilson I. DECLARATION OF QUORUM A quorum being present, Chair Wilson called the meeting to order at 7:15 p.m. II. APPROVAL OF THE JUNE 27, 2011 MEETING MINUTES Aid. Rainey moved approval, seconded by Aid. Wynne. The minutes of the June 27, 2011 meeting were approved unanimously 5-0. III. ITEMS FOR CONSIDERATION There were no items for consideration. IV. ITEMS FOR DISCUSSION (PD1) Discussion of Potential Amendments to the Zonina Ordinance Reaardina Home Based Business Reaulations Dennis Marino, Manager of the Planning & Zoning Division of the Community and Economic Development Department, reported that staff has met with the new Director of the Chamber of Commerce to discuss home -based businesses. In addition, a meeting will occur between the Chamber's Home Based Business Committee and City staff to discuss current regulations and potential revised regulations. He asked that the Committee continue the discussion until the August 12t", P&D meeting, after the meeting has taken place. Mr. Marino reported that staff has researched other communities in the area, but wish to research Big 10 communities similar to Evanston. He reported that the US Dept. of Commerce has data revealing that a high percentage of home businesses use less than 5% of their residence and do not have customers who visit their homes. The discussion will place a greater effort on finding solutions for the problematic businesses which cause disturbance to neighbors, such as auto mechanics in garages off alleys of residential areas and multiple landscaping trucks regularly parked/stored on residential streets. 275 Planning & Development Committee Meeting Minutes of 7-11-11 Page 2 of 2 Chair Wilson thanked Mr. Marino. Aid. Holmes expressed appreciation for his course of action. Aid. Holmes moved to continue the discussion until the September 12, 2011 meeting, seconded by Aid. Fiske. The Committee voted unanimously 5-0 to continue the discussion to the September 12, 2011 meeting. V. COMMUNICATIONS There were no communications. VI. ADJOURNMENT The meeting was adjourned at 7:21 p.m. Respectfully submitted, Bobbie Newman 276 APPROVED Planning & Development Committee Meeting Minutes of June 13, 2011 City Council Chambers — 7:15 p.m. Lorraine H. Morton Civic Center ALDERMEN PRESENT: J. Fiske, D. Holmes, A. Rainey, D. Wilson, M. Wynne STAFF PRESENT: D. Argumedo, G. Farrar, S. Griffin, D. Marino, B. Newman, C. Ruiz PRESIDING OFFICIAL: Aid. Wilson I. DECLARATION OF QUORUM A quorum being present, Chair Wilson called the meeting to order at 7:22 p.m. II. APPROVAL OF THE MAY 23, 2011 MEETING MINUTES Aid. Wynne moved approval, seconded by Aid. Fiske. The minutes of the May 23, 2011 meeting were approved unanimously 5-0. III. ITEMS FOR CONSIDERATION Chair Wilson called the public who wished to speak to the podium: Ms. Betty Ester of 2031 Church Street, Evanston, regarding Item PD1, a discussion of permits for minor home occupations, requested the subject be discussed publicly before action is taken. She noted that there are several different types of home occupations, and there should be an open meeting at which the specific types of businesses to be addressed are defined. Aid. Rainey assured Ms. Ester that this item is only in the discussion stage. Chair Wilson added that the discussion would be referred to the Plan Commission for a discussion, at which the public would be invited to share their comments. Ms. Joyce Childress of 1813 Leland, Evanston, commented that home based businesses are a good thing but she said there are also some in her neighborhood that have caused problems such as the one she believes is an income tax service that has 3-5 additional cars parked on her block from January 1st through June 1st every year. She explained that her block has alternate side parking and it is especially difficult to find parking during snow plow season. Also, she shovels her spot and her walk and the customers park where she has shoveled. She also said the car wash business owners not only block the alley, but ask residents not to use the alley when they are conducting their business. (P1) Consideration of a Reauest for a Two Year Time Extension for an Approved Planned Development for 318-20 Dempster that Expires on June 30, 2011 277 Planning & Development Committee Meeting Minutes of 6-13-11 Page 2 of 4 Staff recommends approval of the two year extension request. The project involves the renovation of the former livery stable behind the existing landmark double house located on the property. The planned development was adopted on March 24, 2008. For Action Aid. Rainey moved approval, seconded by Aid. Wynne. Attorney Steve Engleman of Engleman and Smith was present to answer questions. The Committee voted unanimously 5-0 to recommend approval of the two year extension. (P2) Consideration of a Requested Time Extension of Planned Development Approved by Ordinance 93-0-03 for Prooertv at 1710 Orrinaton Avenue and 1717- 1725 Sherman Avenue Staff recommends the approval of a two year extension to the approved site development allowances granted in the planned development for the Orrington Hotel (1710 Orrington Ave.) and the Orrington garage (1717-25 Sherman Ave.). The applicant has requested a five year extension. The previous extension, approved on March 24, 2008, expires on October 11, 2011. The remaining scope of work for the project is the construction of thirty residential units in three floors above the existing parking garage at 1717-25 Sherman, owned and used by the Hotel. For Action Aid. Fiske moved approval, seconded by Aid. Rainey. Attorney Gregg Graines of DLA Piper was present to answer questions. Aid. Rainey expressed concern that the developer requested a 5 year extension and that staff was only recommending a two year extension. She suggested granting a 3 year extension. Aid. Holmes noted that they had already been granted extensions and asked for clarification. Mr. Graines explained that it is a multi -phase project and the second extension for 3 years was requested in 2008. Aid. Rainey emphasized that the City embraces the developer's project and their business and should express support for it. Aid. Rainey moved to grant the project a three year extension, seconded by Aid. Holmes. The Committee voted unanimously 5-0 to recommend approval of a three year extension. (P3) Consideration of a Reauest for a Two Year Extension of a Special Use for the Establishment of a Dormitory Located at 1620 Central Street (National Louis Universitv PACE Program Dormitory Staff recommends approval of the requested two year extension. The project and special use are consistent with the Comprehensive Plan and the Central Street Zoning Overlay. The adopted special use expires on July 11, 2011. For Action C7� ' Planning & Development Committee Meeting Minutes of 6-13-11 Page 3 of 4 Aid. Wynne moved approval, seconded by Aid. Holmes. Attorney John Lawler was present to answer questions. The Committee voted unanimously 5-0 to recommend approval of the 2 year extension. (P4) Ordinance 55-0-11 Amendina Subsection 2-9-8-C of the Citv Code to Reauire Mailed Notice of Certain Meetinas of the Preservation Commission This proposed Ordinance requires notice to neighbors within 250 feet of certain applications for Certificates of Appropriateness. Staff recommends introduction. For Introduction Aid. Wynne moved approval, seconded by Aid. Fiske. Aid. Wynne explained that she requested the amendment because there had been an addition to a home that was within zoning regulations and notice to neighbors was not required. The city had strongly suggested, as they do, for the owner to notify the neighbors. The addition had a significant impact one of the neighbors. Aid. Wynne said she feels the need to require notice so that in a case such as this the community would have been aware of the impact and not have been surprised and could have perhaps expressed their feelings about it. Aid. Rainey suggested that with the City's staff stretched as tightly as it is currently, it should be the responsibility of the property owner to notice the neighbors and prove to the City that they have done so. She believes the actual cost including labor to the City is more than the fee of $25-$40 and suggested raising the fee. Chair Wilson agreed that the current fee does not cover the labor. Steve Griffin, Director of the Community & Economic Development Department agreed to find out the actual cost of doing the mailing/notice and will report back to the Committee. He said even when the owner is responsible for the notice the City usually has to spend time checking up because someone says they did not receive notice. The Committee discussed the process and the cost. The Committee voted unanimously 5-0 to introduce the amendment to City Council. IV. ITEMS FOR DISCUSSION (PD1) Discussion of Draft Ordinance Amendina Various Portions of the Zoninq Ordinance to Require Permits for Minor Home Occupations Aid. Holmes noted that this is the second time the issue of home occupations has been brought to the Committee and that it is a major problem in her ward. She said aside from the businesses mentioned by Ms. Childress earlier, she has seen other businesses such as rug cleaning services in garages that interfere with traffic, make noise, and cause people to complain to the police, which taxes the Police Department. She said it is simply good 279 Planning & Development Committee Meeting Minutes of 6-13-11 Page 4 of 4 stewardship for the City to know what businesses exist within. She is not concerned about a fee as much as a registry. She asked the Committee for their support. Ald. Fiske thanked Ald. Holmes for making her aware of these types of problems and pointed out that there are many people with other types of home businesses who are trying to survive in this economy, which often expand and become successful Evanston businesses. She asked whether car washes out of garages were legal. Dennis Marino, Manager of the Planning & Zoning Division cited the regulations that had been included in the meeting packet materials listing the prohibited home based occupations which include businesses which operate out of garages. Ald. Rainey noted that there are businesses on Howard Street that are operating and have not obtained business licenses, adding that the City does not have sufficient staff to enforce the business license laws and she believes this is the root of the problem. Ald. Holmes suggested a fee for a business license to cover the cost of a staff person to do the job of enforcement. Ald Rainey agreed adding that it could be beneficial to the businesses to be registered with the City. Chair Wilson agreed that the City does not have the resources to enforce the home occupation ordinance or a registration ordinance, adding that he does not believe that businesses operating illegally will register. The Committee discussed whether there are ways of framing the law that would make it sound positive rather than negative, to whom the law would be addressed, and for what reasons. Ald. Rainey suggested a meeting of the Chamber of Commerce's division of home based businesses and the Economic Development Committee rather than the Plan Commission, to discuss the issue and perhaps develop some ground rules to prevent problems. Ald. Rainey requested a report from City staff on the problems reported to the City related to home businesses. The Committee voted unanimously 5-0 to return to the discussion at the July 11tn meeting. V. COMMUNICATIONS There were no communications. VI. ADJOURNMENT The meeting was adjourned at 7:59 p.m. Respectfully submitted, Bobbie Newman • For Planning & Development Committee meeting of June 13, 2011 Item PD1 Ordinance xx-O-11: Amending Various Portions of the Zoning Ordinance to Require Permits for Minor Home Occupations For Discussion Only --- Memorandum city Of Evaston* To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Steve Griffin, Director, Community and Economic Development Department Dennis Marino, Manager, Planning & Zoning Division Dominick Argumedo, Zoning Planner Subject: Discussion of Draft Ordinance xx-O-11 Amending Various Portions of the Zoning Ordinance to Require Permits for Minor Home Occupations for Consideration Date: June 1, 2011 Recommended Action Refer draft ordinance to Plan Commission for consideration. If adopted, the draft ordinance would require all home based businesses to obtain a permit from the City. Backaround Chapter 5 of the Zoning Ordinance regulates allowable home based businesses in Evanston. Examples of allowed home based businesses are attorneys, therapists, telephone sales, dressmaking, among others. Chapter 5 also lists occupations prohibited from being legal home based businesses. These prohibited occupations include animal hospitals, barbershops, medical or dental clinics, and welding shops among others. The City further categorizes allowable home based businesses as Major Home Occupations or Minor Home Occupations. A Major Home Occupation (MHO) allows a home based business to use a higher percentage of their home for an allowable business than a Minor Home Occupation, 25% to 15%. A MHO also allows a higher number of on -site employees (2 non-residents compared to none), and higher number of on -site client visits (12 over a 24 hour period compared to 6), among other differences. Due to differences in the intensity of Major and Minor Home Occupation uses, the City issues Major Home Occupation businesses a permit. For a Major Home Occupation permit, the City charges an eligible business a one-time $25 fee. For an eligible Minor Home Occupation business, the business may operate without a Certificate of Zoning Compliance and the City does not assess a fee. The lack of a need for a permit corresponds to the historical low impact of minor home occupation to surrounding residents. The draft ordinance proposes the elimination of the minor/major home 360 281 occupation differentiation and that all eligible home based businesses register with the City and be assessed a fee. This proposal change would benefit the City as follows: • It would allow the City to have a record of all home based businesses; • It would assist zoning compliance; o Staff would have an exact location of all home based businesses; o Staff could document that it conveyed, and the applicant accepted, conditions for operation. • Many Minor Home Occupation operators desire a record from the City that states they operate legally. • A one-time $25 fee would not be detrimental to the establishment of a home based business. Of the eight neighboring communities that staff contacted, five issued a license or register a home based business with four of those communities charging a subsequent fee. Only Glenview charges an annual fee. The proposal would continue to keep Evanston home based business regulations consistent with the neighboring communities. Skokie and Highland Park do not require a license or registration for a home based business. Neighboring Communities Home Based Business Registration and Fee Recuirements Place Home Occupation License/Registration Fee Allowed Required? Glenview Y Y $35 (Annual) Park Ridge Y Y $20 Oak Park Y Y $25 Niles Y Y $35 Arlington Heights Y Y None Skokie Y N -- Highland Park Y N -- Winnetka N -- -- Leaislative History In December of 2010, staff brought the concern of Home Occupation permits to the Zoning Committee of the Plan Commission. Aside from landscape businesses and pool cleaning businesses, staff has not received substantial complaints pertaining to home based businesses. Staff has received one complaint about excessive parking potentially due to a home based business. As staff felt the main concern pertained to enforcement, staff proposed making all home based businesses apply for Home Occupation Permits. The Zoning Committee did not provide support for amending the Home Occupation Regulations to require all home based businesses to ascertain a permit. The Committee requested staff do further research if any other adjustments to the regulations would improve enforcement. Staff investigates each complaint received. Staff continues to research potential adjustments to the home occupation section. Attachments Draft Ordinance xx-O-11 Chapter 5: Home Occupation 361 282 5/18/2011 xx-O-11 AN ORDINANCE Amending Various Portions of the Zoning Ordinance to Require Permits for Minor Home Occupations WHEREAS, on , 2011, the Plan Con held a public hearing, pursuant to proper notice, regarding case no 11 PAL O= AL ba, consider amendments to the text of Title 6 of the Evanston City 00 . ' # 1979, Waffle ded (the "Zoning Ordinance"), to require permits for minor horn ccupabns; and WHEREAS, the Plan,,Commisved testimony and made written findings pursuant to Section U� '7 = e Z6ftMrdinance that the proposed amendment met the standards for U1 ame�1s, a°nd recommended City Council approval thereof; a W HEERA a a p s e#atea otW 2011 the Planning and Development Committee ate �Auncionsidered and adopted the findings and recdationission in case no. 11PLND-0 and recommended City Co and WHEREASe at its meeting of 2011, the City Council considered and adopted the records and recommendations of the Plan Commission and Planning and Development Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the foregoing recitals are found as fact and incorporated herein by reference. 362 283 xx-O-11 SECTION 2: That Section 6-5-3 of the Zoning Ordinance is hereby amended to read as follows- 6-5-3: CLASSIFICATION OF HOME OCCUPATIONS: A home occupation established, pursuant to this Chapter, shall be classified as either a minor home occupation or a major home occupation in accordance with Sections 6-5-5 and 6-5-6, by the Zoning Administrator pursuant to Secon 6-3-9, "Administrative Interpretations". Home occupations shall be subject tgrth'%drequirements set forth in Sections 6-5-5 and 6-5-6 as applicable, in addition to t u� e�gene�al requirements for home occupations contained in Section 6-5-4. No erso °shf�e_stablish a home p p 1 � a}e occupation without first obtaining from the Zoning AdMi6strator a n}aj� home occupation permit pursuant to Section 6-5-840&���t SECTION 3: That Secti amended to read as follows: 6-5-5: MINOR HOME OCCUPA A use shall be classified as a m eGGUP hy permit gumant to conditions set forth in-Ae-i of theJ Zoning 'O,ritiance is hereby =-and allowed wit#o�,t s h3me ded, in addition to the general is conditions are met: (A) The total ed JFB(ft homey upatio n shall not exceed fifteen percent (15%) or fou�ed� '4}$sc�arefe t (whichever is less) of the habitable floor X.eawof e�dwe'III%q ur it:4 ar (B) Tir&Ws eabf prodgs?ff display shelves or racks shall be prohibited. (C) Noon�e,_otheraiha"h-,, a resident of the dwelling unit shall be employed on the O n, pre rnl;�„ekIn conhec ion with the operation of the home occupation. (D) No more thathl`ee (3) clients shall, at one time, avail themselves to a product and/or servildg1provided by a home occupation nor shall more than six (6) clients avail themselves to a product and/or service during a twenty four (24) hour period. (E) Deliveries of bulk material other than by mail, local courier, or inter -city courier pertaining to the home occupation shall not occur more than once a week and shall be limited to the hours between eight o'clock (8.00) A.M. and five o'clock (5:00) P.M. Monday through Friday. Further, traffic circulation shall not be restricted or disturbed as a result of a delivery to a home occupation. (F) Permitted minor home occupations shall include but shall not be limited to the following: —2- 363 284 (1) (2) (3) (4) (5) (6) (7) (8) xx-O-11 Attorney, CPA, salesman, architect/landscape architect, interior designer, graphic artist, word processor and consultant. Artist studios, provided no retail business is conducted on the premises. Word processing and typing services. Therapists, social workers, human service pra„onals. Mail order businesses, for receipt of m Telephone sales. Teaching, instructing, tutoringr-3 Other uses similar to those lis the Zoning Administrator purl "Administrative Inter pr ta`taons." SECTION 4: That amended to read as fouimw . 6-5-8: PERMIT P1{iCEDUI�N The followingproce"ww�1a (A) a. (B) (C) ction 6-5-5'as determined by provisions of Section 6-3-9, ning Ordinance is hereby occupations: ie occupation permit shall be made to the Zoning ided by the Administrator and shall be accompanied the City Council. Mt the niajer home occupation permit application is complete, fstrator shall make a decision and notify the applicant in writing calendar days. All maoF home occupation permits shall be valid for a period of five (5) years from the initial date of approval. (D) Violation of the specific requirements set forth in Section 6-5-6 or the general requirements set forth in Section 6-5-4 shall be deemed as a violation of this Ordinance and shall constitute grounds for revocation of the major home occupation permit by the Zoning Administrator pursuant to Section 6-3-10-6, "Revocation of Certificate of Zoning Compliance." —3- 364 285 SECTION 5: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 6: That if any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such 4. invalidity shall not affect other provisions or applications oft, Title that can be given effect without the invalid application or provision, anlid provision or invalid Ji Al application of this ordinance is severable. SECTION 7: That this ordipaMe Mall be in full rce and effect from and after its passage, approval and publicatronAh'-t^he�� finer provided by law. Introduced - Adopted: Attest: , 2011 Elizabeth B. Tisdahl, Mayor Approved as to form - Rodney QG ' e� City C e W. Grant Farrar, City Attorney —4- 365 286 6-5-1 r CHAPTER5 HOME OCCUPATIONS SECTION: 6-5-1: Purpose and Intent 6-5-2: Definition 6-5-3: Classification of Home Occupations 6-5-4: General Requirements and Performance Criteria 6-5-5: Minor Home Occupations 6-5-6: Major Home Occupations 6-5-7: Prohibited Home Occupations 6-5-8: Permit Procedures 6-5-2 6-5-1: PURPOSE AND INTENT: The purpose of this Chapter 5, "Home Occupations", is to permit the establishment of home occupations that are compatible with the residential districts in which they are located. 6-5-2: DEFINITION: A home occupation is an accessory use of a dwelling unit that is: (A) Used for gainful employment that involves the provision, assembly, processing or sale of goods and/or services; and (B) Incidental and secondary to the residential use of the structure and does not change the essential residential character of the dwelling unit; but (C) Excludes uses that provide shelter or lodging to persons who are not members of the family residing in the dwelling unit as defined in Chapter 18, "Definitions", of this Ordinance. 7-93 T6p83 366 287 6-5-3 6-5-4 6-5-3: CLASSIFICATION OF HOME OCCUPATIONS: A home occupation established, pursuant to this Chapter, shall be classified as either a minor home occupation or a major home occupation in accordance with Sections 6-5-5 and 6-5-6, by the Zoning Administrator pursuant to Section 6-3-9, "Administrative Interpretations". Home occupations shall be subject to the requirements set forth in Sections 6-5-5 and 6-5-6 as applicable, in addition to the general requirements for home occupations contained in Section 6-5-4. No person shall establish a major home occupation without first obtaining from the Zoning Administrator a major home occupation permit pursuant to Section 6-5-8. 6-5-4: GENERAL REQUIREMENTS AND PERFORMANCE CRITERIA: All home occupations shall comply with the following standards: (A) The operator of every home occupation shall reside in the dwelling unit in which the home occupation operates. (For the purposes of this Section 6-5-4, a coach house shall be considered part of a principal dwelling unit.) (B) The home occupation use shall be conducted entirely within a completely enclosed structure. (C) The home occupation shall not interfere with the delivery of utilities or other services to the area. (D) The home occupation shall not generate any noise, vibrations, smoke, dust, odor, heat, glare or electrical interference with radio or television transmission in the area that would exceed that which is - normally produced by a dwelling unit in a zoning district used solely for residential purposes. (E) No toxic, explosive, flammable, radioactive or other restricted or hazardous material shall be used, sold or stored on the site. (F) There shall be no alteration of the residential appearance of the premises, including the creation of a separate or exclusive business entrance(s) or use of, signage or other advertising or display to identify the business. (G) No clients/pupils shall be permitted between the hours of nine o'clock (9:00) P.M. and seven o'clock (7:00) A.M. 7-93 T6p84 KM 6-5-4 6-5-5 (H) No outdoor display or storage of materials, goods, supplies or equipment shall be allowed. (I) The home occupation shall, at all times, comply with all other applicable laws and ordinances. (J) The home occupation shall not cause a significant increase in the amount of traffic or parking on the particular residential street. (K) Garages or carports, whether attached or detached, shall. not be used for . the home occupation other than for the storage of an automobile used for such home occupation. 6-5-5: MINOR HOME OCCUPATIONS: A use shall be classified as a minor home occupation and allowed without a home occupation permit provided, in addition to the general conditions set forth in Section 6-5-4, the following specific conditions are met: (A) The total area used for the home occupation shall not exceed fifteen percent (15%) or four hundred (400) square feet (whichever is less) of the habitable floor area of the dwelling unit. (B) The direct sale of products off display shelves or racks shall be prohibited. (C) No one other than a resident of the dwelling unit shall be employed on the premises in connection with the operation of the home occupation. (D) No more than three (3) clients shall, at one time, avail themselves to a product and/or service provided by a home occupation nor shall more than six (6) clients avail themselves to a product and/or service during a twenty four (24) hour period. (E) Deliveries of bulk material other than by mail, local courier, or inter -city courier pertaining to the home occupation shall not occur more than once a week and shall be limited to the hours between eight o'clock (8:00) • A.M. and five o'clock (5:00) P.M. Monday through Friday. Further, traffic circulation shall not be restricted or disturbed as a result of a delivery to a home occupation. (F) Permitted minor home occupations shall include but shall not be limited to the following: 7-s3 T6p85 6-5-5 (1) Attorney, CPA, salesman, architect/landscape architect, interior designer, graphic artist, word processor and consultant. (2) Artist studios, provided no retail business is conducted on the premises- (3) Word processing and typing services. (4) Therapists, social workers, human service professionals. (5) Mail order businesses, for receipt of mail order only- (6) Telephone sales. (7) Teaching, instructing, tutoring, or counseling. (8) Other uses similar to those listed in this Section 6-5-5 as determined by the Zoning Administrator pursuant to the provisions of Section 6-3-9, "Administrative Interpretations"_ 6-5-6: MAJOR HOME OCCUPATIONS: A use shall be classified as a major home occupation, and allowed by permit pursuant to Section 6-5-8 provided, in addition to the general conditions set forth in Section 6-5-4, the following specific conditions are met: (A) The total area needed for the, home occupation shall not exceed twenty five percent (25%) of the habitable floor area of the dwelling. (B) The number of persons who are employed on the premises in connection with the home occupation, but who are nonresidents of the dwelling, shall not exceed two (2). (C) No more than six (6) clients shall, at one time, avail themselves to a product and/or service provided by a home occupation nor shall more than twelve (12) clients avail themselves- to a product and/or service during a twenty four (24) hour period. (D) Deliveries of bulk material other than by mail, local courier, or inter -city courier pertaining to the home occupation shall not exceed three (3) per week, and shall be limited to the hours between eight o'clock (8:00) A.M_ and five o'clock (5:00) P.M., Monday through Friday. Further, traffic circulation shall not be restricted or disturbed as a result of a delivery to a home occupation. 7-93 T6p86 369 290 6-5-6 6-5-7 (E) A home occupation permit issued to one person shall not be transferable to any other person and, the permit shall not be valid at any address other than the one appearing on the permit. (F) Permitted major home occupations shall include but are not limited to the following: (1) Teaching, instructing, tutoring or counseling. (2) Photo developing. (3) Upholstering. (4) Dressmaking and alterations. (5) Woodworking. (6) Jewelry making. i (7) Wordprocessing and typing. (8) Caterers, provided no mechanical or electrical equipment shall be employed other than that customarily used for household purposes. (9) Repair services, provided no retail business is conducted on the premises. (10) Mail order businesses and telephone sales. (11) Other uses similar to those listed in this Section 6-5-6 as determined by the Zoning Administrator pursuant to the provisions of Section 6-3-9, "Administrative Interpretations". 6-5-7: PROHIBITED HOME OCCUPATIONS: Certain uses by their nature of investment or the impacts related to their operation have a pronounced tendency, once commenced, to either expand beyond the scope of activity permitted for home occupations, and thereby impair the integrity of the residential district in which they are located or exert a negative influence on the residential neighborhood in which they are located. For this reason, the following uses, regardless of their compliance with the standards in Sections 6-5-4, 6-5-5 and/or 6-5-6 are prohibited as home occupations: 7-93 T6p87 370 291 6-5-7 6-5-8 (A) Any repair of motorized vehicles such as repair or painting of autos, trucks, trailers, boats, and lawn equipment. (B) Animal hospitals, kennels, stables or bird keeping facilities. (C) Barber shops or beauty parlors. (D) Clubs, including fraternities and sororities. (E) Funeral chapels or homes. (F) Medical or dental clinics. (G) Restaurants. (H) Warehousing. (1) Welding or machine shops. (J) Other uses similar to those listed in this Section 6-5-7 as determined by the Zoning Administrator pursuant to the provisions of Section 6-3-9, "Administrative Interpretations". 6-5-8: PERMIT PROCEDURES: The following procedures will apply - to major home occupations: (A) Application for a major home occupation permit shall be made to the Zoning Administrator on a form provided by the Administrator and shall be accompanied by a filing fee established by the City Council. (B) After determining that the major home occupation permit application is complete, the Zoning Administrator shall make a decision and notify the applicant in writing within fifteen (15) calendar days. (C) All major home occupation permits shall be valid for a period of five (5) years from the initial date of approval. (D) Violation of the specific requirements set forth in Section 6-5-6 or the general requirements set forth in Section 6-5-4 shall be deemed as a violation of this Ordinance and shall constitute grounds for revocation of the major home occupation permit by the Zoning Administrator pursuant to Section 6-3-10-6, "Revocation of Certificate of Zoning Compliance". 7-93 T6p88 371 292 For City Council Meeting of January 23, 2012 Ordinance 81-0-11: Responsible Pet Ownership For Action Memorandum — City of anston- To: Honorable Mayor and Members of the City Council Item H1 From: W. Grant Farrar, Corporation Counsel Subject: An Ordinance Amending Title 9, Chapter 4, "Dogs, Cats, Animals and Fowl" to add a new Section, "Responsible Pet Ownership" Date: November 8, 2011 Recommended Action: The Human Services Committee recommends adoption of Ordinance 81-0-11, as amended. This ordinance was introduced at the January 9, 2012 City Council meeting. Funding Source: N/A Summary: Ordinance 81-0-11 amends Title 9, Chapter 4, "Dogs, Cats, Animals and Fowl" to add a new Section, "Responsible Pet Ownership" to address residents who repeatedly violate City ordinances regulating domestic animals. Subsection "A" defines a problem pet - owner. Subsection "B" sets forth the hearing process for designating a person as a problem pet -owner. Subsection "C" addresses the due -process requirement of notice, which will be in accordance with the notice requirements already established in the Administrative Adjudication chapter of the City Code. The subsection adds two additional notice requirements, which are: (1) the citation must detail the names, descriptions, and license numbers of the animals; and (2) a summary of the consequences of a problem pet -owner designation. Subsection "D" allows for pre - hearing confinement of all of the owner's animals. Lastly, Subsection "E" addresses the ramifications of the designation as a "problem pet owner"; namely a two-year bar on pet ownership by the problem pet -owner within the City. Attachments: Ordinance 81-0-11 293 11/8/11 10/14/2011 9/28/2011 81-0-11 AN ORDINANCE Amending Title 9, Chapter 4 of the Evanston Municipal Code entitled "Dogs, Cats, Animals and Fowl" to promote Responsible Pet Ownership WHEREAS, the City of Evanston has the authority to adopt ordinances which pertain to issues of health, safety, and welfare of its citizens; and WHEREAS, to City seeks to encourage pet owners within the City to be mindful and adhere to the restrictions relating to pets set forth within the City of Evanston Code of 1979, as amended, (the "City Code"); and WHEREAS, the City determines that it is in the best interests of its citizens to address pet owners that repeatedly do not follow and abide by the City Code; NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The foregoing recitals are incorporated herein as findings of the corporate authorities of the City of Evanston. SECTION 2: Title 9, Chapter 4 of the Evanston City Code of 1979, as amended, is hereby further amended to add the following section: 9-4-21: PAR Responsible Pet Owners: (A) Problem pet ownership. For purposes of this Chapter, a problem pet owner is a person who has been determined by an Administrative Adjudication hearing officer or the circuit court to have committed: (1) three or more separate and unrelated violations of Sections 9-4-14 (Cruelty to Animals), 9-4-16 (Wild, Vicious Animals) or 9-4-17 (Dangerous Dogs) of this Chapter, in one 36 month period; or (2) two or more separate and unrelated violations of Sections 9-4-14 (Cruelty to Animals), 9-4-16 (Wild, Vicious 294 81-0-11 Animals) or 9-4-17 (Dangerous Dogs) of this Chapter at any time after having a dog owned by him or her designated as a Dangerous or Vicious Dog. (B) Designation of problem pet owner: A person shall be designated as a problem pet owner when an Administrative Adjudication hearing officer or the circuit court, at the request of the Police Department, has conducted an evidentiary hearing, heard and considered evidence pertaining to past violations of this Chapter by the person, and entered an order determining that the person has committed the violations described in 9-4-21(A) and designating the person as a Problem Pet Owner. (C) Notice of Hearing: A person whom the Police Department requests be designated as a Problem Pet Owner shall be provided with written notice of a hearing before the with the Administrative Adjudication Hearing Division or the circuit court, in conformance with the procedures and the citation guidelines established in Section 11-1-12, "Procedure", of this Code. In addition to the notice requirements set forth in Section 11- 1-12, the notice shall also set forth both (1) the names, descriptions, and license numbers of any animals owned by or licensed to the person; and (2) a summary of the impact of designation as a problem pet owner, as set forth in this Section. (D) Pre -Hearing confinement of animals: Upon service of notice pursuant to this Section, all of the animals owned by the person whom the Police Department seeks to be declared to be a problem pet owner may be impounded if the Chief of Police or his or her designee determines that impoundment is in the interests of public safety or the health and welfare of the animal(s). Upon such a determination, the Chief of Police or his or her designee may require that all of the animals be held in an animal shelter or a secure veterinary hospital until a hearing is held. If all of the animals are not impounded prior to the hearing, the Owner shall comply with any and all requirements imposed by the Chief of Police or his or her designee for the confinement and care of the animals pending the hearing. Any failure to comply with any such requirement is a violation of this Section, and each day of non-compliance will constitute a separate violation. (E) Bar on licensing or owning animals: If, after conducting a hearing, the Administrative Adjudication hearing. officer or the court determines that a person should be declared a problem pet owner, all animal licenses held by that person will be immediately revoked, and it shall be unlawful for that person to license or own any animal in the City for a period of 24 months from the date of the entry of that determination. Further, upon the determination by the hearing officer Chief of P or the court that a person is a problem pet owner, the problem pet owner must immediately surrender all animals in his or her possession to the Chief of Police or his or her designee. SECTION 3: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: That this Ordinance 81-0-11 shall be in full force and effect --2-- 295 81-0-11 from and after its passage, approval, and publication in the manner provided by law. SECTION 5: That the findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: , 2012 Approved: Adopted: 12012 2012 Elizabeth B. Tisdahl, Mayor Attest: Approved as to form: Rodney Greene, City Clerk W. Grant Farrar, Corporation Counsel --3--