HomeMy WebLinkAbout01.23.12
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, January 23, 2012
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee meets at 7:15 p.m.
City Council meeting convenes immediately after the conclusion of
the P&D Committee meeting
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Burrus
(II) Mayor Public Announcements
(III) City Manager Public Announcements and Presentations
Recognition of Paul Schneider, City Engineer
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
(VI) Special Order of Business: 2010 Census and Ward Populations
(VII) Consent Agenda: Alderman Rainey
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Burrus
Planning & Development - Alderman Holmes
Human Services - Alderman Grover
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City Council Agenda January 23, 2012 Page 2 of 7
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(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(X) Executive Session
(XI) Adjournment
SPECIAL ORDER OF BUSINESS
(SP1) 2010 Census Data and Ward Populations
At the January 23, 2012 City Council meeting a presentation will be made
providing updated census populations for each ward and the timeframes
necessary should the City Council wish to pursue redistricting. Staff requests
that members of the City Council consider the data presented and provide
direction.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of January 9, 2012
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 01/01/12 $2,436,199.97
(A2) City of Evanston Bills FY2011 through 1/24/12 $2,283,860.79
City of Evanston Bills FY2012 through 1/25/12 $ 863,940.68
(A3.1) Approval of Contract Award to Manusos General Contracting, Inc. for the
Service Center Locker Room Renovation Project, Bid 12-57
Staff recommends approval of the base bid plus alternate 1 for the Service
Center Locker Room Renovation Project to Manusos General Contracting, Inc.
(91 Christopher Way, Fox Lake, IL) in the total amount of $311,630. Funding will
be provided by FY 2012 CIP Carryover of $7,500 from Account 415229 and from
FY 2012 CIP Account 415229 with a budgeted amount of $392,500.
For Action
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(A3.2) Approval of Contract Award to G.A. Johnson & Son for the Service Center
Parking Deck Repair Project, Bid 12-65
Staff recommends approval of the base bid plus alternates 1 and 3 for the
Service Center Parking Deck Repair Project to G.A. Johnson & Son (828 Foster
Street, Evanston, IL) in the total amount of $554,880. Funding will be provided by
FY 2012 CIP Account 415224 with a budget allocation of $700,000.
For Action
(A3.3) Approval of Renewal of Elevator Service Agreement with OTIS Elevator
Corp. for the Civic Center, Service Center, Maple Ave. and Church Street
Self Parks
Staff recommends renewal of the service and maintenance agreement with OTIS
Elevator Corporation (949 Oak Creek Drive, Lombard, IL) for the elevators at the
Service and Civic Centers, and Maple Avenue and Church Street parking
garages for a 1-year term at a cost of $67,398.12, which is a 3% increase from
last year. The proposed 1-year service agreement is effective January 1, 2012 to
December 31, 2012. Funding is provided by accounts for the various facilities.
For Action
(A3.4) Approval of Renewal of Elevator Service Agreement with ThyssenKrupp
Elevator Corp. for the Sherman Plaza Self Park
Staff recommends a one-year renewal of the service and maintenance
agreement with ThyssenKrupp Elevator Corporation (355 Eisenhower Lane
South, Lombard, IL) for the elevators at the Sherman Plaza parking garage at a
cost of $36,844.80, which is a 4% increase from last year’s fee. The proposed 1-
year service agreement is effective January 1, 2012 to December 31, 2012.
Funding is provided by the 2012 Parking Fund Account #7036.62425
For Action
(A3.5) Approval of Renewal of Annual Azteca Cityworks Maintenance and Support
Agreement
Staff recommends approval to renew the annual sole source maintenance and
support agreement for the term February 21, 2012 through February 21, 2013
with Azteca Systems Inc. (11075 South State Street, Sandy, UT) for Cityworks
work order and service request management software in the amount of $22,405.
Funding is provided by specified accounts in Utilities Department, 311 and
Information Technology Divisions.
For Action
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City Council Agenda January 23, 2012 Page 4 of 7
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(A3.6) Approval of Renewal of Annual Accela (PAL) Maintenance and Support
Agreement
Staff recommends approval to renew the annual sole source maintenance and
support agreement for the term March 15, 2012 through March 14, 2013 with
Accela Inc. (2633 Camino Ramon, San Ramon, CA) for the City's Accela
automation software system (PAL), in the amount of $130,951.34. Funding is
provided by the Computer Licensing and Support operating account in the
Information Technology Division, Account 1932.62340 with a 2012 budget of
$131,000.
For Action
(A3.7) Approval of Renewal of Annual Oracle (EnterpriseOne) Maintenance and
Support Agreement
Staff recommends approval to renew the annual sole source maintenance and
support agreement for the term March 1, 2012 through February 28, 2013 with
the Oracle Corporation (20 Davis Drive, Belmont, CA) for the City's J.D. Edwards
EnterpriseOne software in the amount of $145,024.00. Funding is provided by
the Computer Licensing and Support operating account in the Information
Technology Division, Account 1932.62340 with a 2012 budget of $145,000.
For Action
(A3.8) Approval of Single Source Street Sweeper Repairs
Staff recommends pre-approval of repair expenses associated with a bi-annual
inspection, overhaul, and required maintenance of Street Sweeper #661 in an
amount not to exceed $30,000 from Standard Equipment Company (2033 W.
Walnut Street, Chicago, IL). Standard is the authorized service provider for Elgin
Pelican products. Funding will be provided from the FY 2012 Budget, Fleet
Services “Material to Maintain Autos” Account 7710.65060.
For Action
(A3.9) Approval of Contract Award for 2012 Fuel Purchases
Staff recommends approval for the first seven (7) months of FY 2012 fuel
purchases in the amount of $555,000 from World Fuel Services Incorporated,
(3340 South Harlem Avenue, Riverside, IL). Funding will be provided from the
Fleet Services Major Maintenance Budget for Automotive Equipment Account
7710.65035.
For Action
(A3.10)Approval of Publication Agreement with Municode for “The Evanston City
Code, 2012”
Staff recommends that the City Council authorize the City Manager to negotiate
and execute an Agreement with Municode (PO Box 2235, Tallahassee, FL
32316), in the amount of $30,560, plus tax & shipping, for the publication of the
2012 City Code. Funding will be provided by General Legal Services, Account
1705.62130.
For Action
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City Council Agenda January 23, 2012 Page 5 of 7
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(A4) Resolution 2-R-12 Regarding a Letter of Understanding between the City of
Evanston and the City Lit Theater, 727-729 Howard Street
Staff recommends that the City Council adopt Resolution 2-R-12, authorizing the
City Manager to negotiate and execute a Letter of Understanding between the
City of Evanston and City Lit Theater for the consideration of a lease-to-own
agreement at City-owned property at 727-729 Howard Street.
For Action
(A5) Ordinance 1-O-12 Amending the City Code to Establish a Three-Way Stop
at Church Street and Judson Avenue
Staff recommends the adoption of proposed ordinance 1-O-12 by which the City
Council would amend Section 10-11-5 (C), Schedule V (C) of the City Code to
establish a Three-Way Stop at Church Street and Judson Avenue.
For Introduction
(A6) Ordinance 113-O-11, Amending Portions of Title 10, Chapter 11, “Traffic
Schedules,” Relating to Speed Limits on Oakton Street
The 9th ward Alderman has requested the proposed ordinance 113-O-11 by
which the City Council would amend Section 10-11-2, Schedule 2 to establish a
20 mph speed limit on Oakton Street between Dodge Avenue and Ridge Avenue.
This Ordinance was held in Committee on December 12, 2011, and introduced at
the City Council meeting on January 9, 2012.
For Action
(A7) Ordinance 3-O-12, Amending Section 7-2-6 of the City Code to Enact
Regulations for Moving Vehicles and Storage Containers on Public Ways
Staff recommends adoption of proposed Ordinance 3-O-12 by which the City
Council would amend section 7-2-6, “Occupation of Public Ways for Business
Purposes” to “Occupation of Public Ways for Special Purposes,” and which
establishes the process to reserve parking space in the right of way to load and
unload moving vans and containers. This ordinance was introduced at the January
9, 2012 City Council meeting.
For Action
(A8) Ordinance 4-O-12, Amending Portions of Title 10-12-2 to “Violation of the
Illinois Vehicle Code” Relating to Seat Belt Use
Staff recommends adoption of Ordinance 4-O-12 amending Evanston City Code
Title 10-12-2 making it a municipal violation for drivers and passengers to not use
safety belts by making it unlawful for any person to violate 625 ILCS 5/12-603.1 of
the Illinois Vehicle Code. This ordinance was introduced at the January 9, 2012
City Council meeting.
For Action
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City Council Agenda January 23, 2012 Page 6 of 7
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(A9) Ordinance 8-O-12, Adopting “The Evanston City Code, 2012”
Staff recommends passage of Ordinance 8-O-12 adopting The Evanston City
Code, 2012. This ordinance was introduced at the January 9, 2012 City Council
meeting. Exhibit A includes the 2011 provisionally approved amendments and
revisions to the Evanston City Code, which can be found at:
http://www.cityofevanston.org/government/city-code/
For Action
(A10) Ordinance 9-O-12, Amending Liquor License Classes H, N & O, Clarifying
the Prohibition on Selling Single Containers of Beer Less than 40 Ounces
in Volume
Local Liquor Commissioner recommends City Council adoption of Ordinance 9-O-
12, which prohibits licensees from bundling, taping, packaging together, or
otherwise manipulating single containers of beer of less than 40 ounces for resale
as a set. This ordinance was introduced with suggested amendments at the
January 9, 2012 City Council meeting.
For Action
(A11) Ordinance 10-O-12, Amending Class S Liquor License
Local Liquor Commissioner recommends City Council adoption of Ordinance 10-
O-12, which permits the sale of wine, beer, and alcoholic liquor in the package
store area of a combination restaurant/package store licensee. This ordinance was
introduced at the January 9, 2012 City Council meeting.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 6-O-12, Granting a Special Use for a Child Daycare Center at
1629 Orrington Avenue
Staff recommends approval of Ordinance 6-O-12 as proposed to be amended,
granting a special use permit for the operation of a Child Daycare Center at 1629
Orrington Avenue. The proposed amended Ordinance 6-O-12 reflects P&D
Committee direction to address two aspects of the application for special use by
Bright Horizons Childcare Centers LLC. This ordinance was introduced at the
January 9, 2012 City Council meeting, and will be considered again at the
Planning & Development Committee meeting January 23, 2012.
For Action
HUMAN SERVICES COMMITTEE
(H1) Ordinance 81-O-11, Amending Title 9, Chapter 4, “Dogs, Cats, Animals and
Fowl” to add a new Section, “Responsible Pet Ownership”
The Human Services Committee recommends adoption of Ordinance 81-O-11, as
amended, which includes a new section, “Responsible Pet Ownership” to address
residents who repeatedly violate City ordinances regulating domestic animals. This
ordinance was introduced at the January 9, 2012 City Council meeting.
For Action
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City Council Agenda January 23, 2012 Page 7 of 7
1/18/2012 5:54 PM
APPOINTMENTS
(APP1)For Appointment to:
Environment Board Jacob Croegaert
Landlord Licensing Committee Paul Arntson
Landlord Licensing Committee Albert Bowen
Landlord Licensing Committee Richard Buchanan
Landlord Licensing Committee Dana Carroll
Landlord Licensing Committee Jane Evans
Landlord Licensing Committee Barbara Janes
Landlord Licensing Committee Steven Monacelli
Landlord Licensing Committee Patricia Phillips
Landlord Licensing Committee Lisa Pildes
(APP2)Reappointment to:
Civil Service Commission John Paul Schmidt
Housing & Community Development Act Committee Michele Lacy
Preservation Commission Anne McGuire
Library Board Diane Allen
Preservation Commission Kris Hartzell
MEETINGS SCHEDULED THROUGH JANUARY 2012
Upcoming Aldermanic Committee Meetings:
Tuesday, January 24 7 pm Human Relations Commission
Wednesday, January 25 6 pm Transportation/Parking Committee
Wednesday, January 25 7:30 pm Economic Development Committee
Thursday, January 26 5:30 pm Emergency Telephone System Board
Monday, January 30 7 pm Informational Meeting Re: Ballot Initiatives
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Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
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Page 1 of 1
For City Council meeting of January 23, 2012 Item SP1
Special Order of Business: 2010 Census Data and Ward Populations
For Action
To: Honorable Mayor and Members of the City Council
From: Steve Griffin, Director of Community & Economic Development
Subject: Presentation of 2010 Census Data and Ward Populations
Date: January 18, 2012
Recommended Action:
At the January 23, 2012 City Council meeting a presentation will be made providing
updated census populations for each ward and the timeframes necessary should the
City Council wish to pursue redistricting. Staff requests that members of the City
Council consider the data presented and provide direction.
Memorandum
8
MINUTES
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, January 9, 2012
Roll Call: Alderman Burrus Alderman Wilson
Alderman Fiske Alderman Holmes
Alderman Braithwaite Alderman Tendam
Alderman Wynne Alderman Grover
Absent: Alderman Rainey
Presiding: Mayor Elizabeth B. Tisdahl
The regular meeting of the City Council was declared open by the Mayor at 8:10 p.m.
Mayor Public Announcements and Proclamations
Mayor Tisdahl declared January 9, 2012 as NorthShore University Health System Day in
the City of Evanston in recognition and thanks for their Donation to Evanston Farmers’
Market for LINK Card Program and healthy foods for the Evanston link card holders. Mr.
Mark Schroder and others who were present came forward to receive the framed
Proclamation.
City Manager Public Announcements
Mr. Bobkiewicz asked Mr. Jim Maiworm, Superintendent of Streets and Sanitation to
report on the trash collection for the Martin Luther King Day of Observance. He stated
there would not be any trash collection on Monday, January 16, 2012 and that trash will
be collected one day latter, and now through January 23, 2012 crews will be picking up
holiday trees.
Mr. Bobkiewicz also announced the King Celebrations which will be held at Fleetwood-
Jourdain Center this Saturday, January 14, 2012 at noon with music and dance
speakers, including Alderman Holmes, Pastor Cherry and former Mayor Lorraine H.
Morton.
Communications: City Clerk
Mr. Greene stated he had two announcements to make the first was the letter from Cook
County Clerk, David Orr which stated the completion of the redistricting of the boundaries
in Evanston. The following changes were announced:
• Ward Lost Precincts
1 2
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January 9, 2012
2
2 1
3 2
4 3
5 1
6 2
7 1
8 2
9 0
He also stated he has no vote where it concerns matters of the Council and has to abide
by the necessary needs of the Council. Phone callers were asking how to get the
referendum from the March 20th ballot. He presented two ways: (1) Vote Yes or NO, or
(2) Submit a letter asking for the referendum to be stricken from the ballot to be sent to
Cook County Clerk’s Office, as revealed by Ms. Colleen Gleason of the Clerk’s Office.
Citizen Comment
Junad Rizki, addressed the City’s intent to increase the debt limit. He stated the over
spending is a misrepresentation of the City’s practices. He alluded that the budgetary
problems that have been stated to be solved is not true and it is just a shell game all
around.
Kevin O’Connor, 1227 ½ Isabella spoke of his concerns for item A4 and the raising of
the City’s tax-supported general obligation debt limit. The EAV ratio is irrelevant because
it is a relative number and has no paper value. He declared that the City of Evanston is
beyond bankrupt because of these financial numbers and suggest the City to file for
bankruptcy very soon.
Jeff Hill, World Market Maple Street spoke of his concerns for item A10. He stated they
do not refrigerate any of their alcoholic beverages and are very conscientious of sales for
immediate consumption and the building of your own six-pack.
Mary Baker, 139 Ridge Ave. spoke of her concerns for the dissolution of the Township.
She stated her follow-up efforts on the Resolution and said she never knew anything
about the issue. She stated the procedure was not done in the proper form and if you
don’t isn’t that breaking the law.
Betty Ester, 2031 Church Street stated there were no community meetings concerning
the Township. She stated there is no training or expertise for anyone attempting to
perform the duties of the Township officials and why should we vote yes to get rid of
them, when they have always have a balanced budget.
Bennice Wilson, Township Assessor stated her concern of the memo submitted to the
Council that neither she nor Patricia Vance received concerning the discussions of the
Township and the addition to the agenda tonight. She wanted to be included with all
discussions as well as including Ms. Vance so they can present their input as to what
they provide for the residents.
Non-Agenda items:
Padma Rao, 2246 Sherman stated her concerns for the vote to kill over a two dozen
trees and the proposed alley for the Kendall project. She also referred to the muting of
her microphone statements of the previous meeting of the Council. She asked that the
Council protect the trees at Kendall and if not she will see them next time.
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January 9, 2012
3
B.K. Rao, 2246 Sherman stated her concerns of the Kendall property proposal and the
lack of the Council to act properly on her and her daughter’s concerns, as well as the
attacks on her daughter from some members of the Council. She suggested since this is
a new year the Council should think clearly and act correctly, and there will be a
reckoning at the poles.
Priscilla Giles, 1829 Ashland Ave. announced the death of one of the active persons to
get the turn-about restored at Fleetwood-Jourdain is now one voice less, and the removal
of the turn-about makes it difficult for those with canes, wheelchairs, and disabilities to
get into the building. She stated it appears that Evanston has forgotten the poor, elderly,
disabled and the low-income and the dissolution of the Township will add to the
unemployment in Evanston.
Special Orders of Business: Salt Dome Discussion & Outreach for March 20, 2012
Ballot Initiatives was introduced by the City Manager, Mr. Bobkiewicz as he stated that
staff is suggesting two community meetings to discuss strategies concerning the
dissolution of the Township to educate the community: the proposed meeting dates are:
• January 30th Lorraine H. Morton Civic Center (7:00 p.m.)
• February 23rd at Robert Crown Community Center from 7:00-8:00 p.m.
• March 8th at Fleetwood-Jourdain same time (7:00-8:00 p.m.)
Items not approved on the Consent Agenda:
(A4)Resolution 1-R-12, Amending the City of Evanston Budget Policy
Staff recommends approval of Resolution 1-R-12 amending the City’s Budget Policy.
The proposed resolution would increase the City’s tax-supported general obligation
(GO) debt limit from $90,000,000 to $120,000,000. The tax-supported debt to
Equalized Assessed Value (EAV) ratio in 2004-05 was 5.21%, compared to the
proposed new debt limit ratio of 3.63% using the 2010-11 EAV.
For Action
(A5)Ordinance 113-O-11, Amending Portions of Title 10, Chapter 11, “Traffic
Schedules,” Relating to Speed Limits on Oakton Street
The 9th ward Alderman has requested the proposed ordinance 113-O-11 by which the
City Council would amend Section 10-11-2, Schedule 2 to establish a 20 mph speed
limit on Oakton Street between Dodge Avenue and Ridge Avenue. This Ordinance was
held in Committee on December 12, 2011.
For Introduction
(A10)Ordinance 9-O-12, Amending Liquor License Classes H, N & O, Clarifying the
Prohibition on Selling Single Containers of Beer Less than 40 Ounces in Volume
Local Liquor Commissioner recommends City Council adoption of Ordinance 9-O-12,
which prohibits licensees from bundling, taping, packaging together, or otherwise
manipulating single containers of beer for resale as a set.
For Introduction
CONSENT AGENDA
(M1) Approval of Revised Minutes of the Regular City Council Meeting of November
11
January 9, 2012
4
28, 2011
(M2) Approval of Minutes of the Regular City Council Meeting of December 12, 2011
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1)City of Evanston Payroll through 12/04/11 $2,488,703.24
City of Evanston Payroll through 12/18/11 $2,483,492.13
(A2)City of Evanston Bills FY2011 through 1/10/12 $6,779,309.55
City of Evanston Bills FY2012 through 1/10/12 $ 42,948.59
Credit Card Activity – Period End November 30, 2011 $ 88,663.55
(A3.1)Approval of Renewal of Building Automation Service Agreement with
Schneider Electric for 2012
Staff recommends approval of the service agreement with Schneider Electric, formerly
ITG Solutions, (17475 Palmer Blvd, Homewood, IL) in the amount of $23,184 for FY
2012 to cover hardware, software and service visits at eight City facilities. Funding
provided by the Facilities Management account 3806.62225.
For Action
(A3.2)Approval of Amendment 3 to the Agreement with Twin Eagle Resources
Management, LLC for the Purchase of Natural Gas for 16 City Owned Buildings
Staff recommends that the City Council authorize the City Manager to negotiate and
execute Amendment 3 to the Agreement with Twin Eagle Resource Management, LLC
(5120 Woodway, Suite 10010, Houston, TX) for the purchase of natural gas for 16 City
owned buildings. The amended term of the agreement shall be effective September 1,
2013 through August 31, 2014.
For Action
(A6)Ordinance 2-O-12, Authorizing the Sale of Evanston Police Department K9
Program Dog
Recommend adoption of Ordinance 2-O-12 to authorize the sale of a K-9 Program dog
with the Evanston Police Department to Officer Schienbein. Chief Eddington
recommends that the ordinance be introduced and adopted on January 9, 2011 due to
the nature of the transaction. Suspension of Rules is requested for Introduction and
Action on January 9, 2012.
For Introduction and Action
(A7)Ordinance 3-O-12, Amending Section 7-2-6 of the City Code to Enact
Regulations for Moving Vehicles and Storage Containers on Public Ways
Staff recommends adoption of proposed Ordinance 3-O-12 by which the City Council
would amend section 7-2-6, “Occupation of Public Ways for Business Purposes” to
“Occupation of Public Ways for Special Purposes,” and which establishes the process to
reserve parking space in the right of way to load and unload moving vans and containers.
For Introduction
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January 9, 2012
5
(A8)Ordinance 4-O-12, Amending Portions of Title 10-12-2 to “Violation of the
Illinois Vehicle Code” Relating to Seat Belt Use
Staff recommends adoption of Ordinance 4-O-12 amending Evanston City Code Title
10-12-2 making it a municipal violation for drivers and passengers to not use safety
belts by making it unlawful for any person to violate 625 ILCS 5/12-603.1 of the Illinois
Vehicle Code.
For Introduction
(A9)Ordinance 8-O-12, Adopting “The Evanston City Code, 2012”
Staff recommends passage of Ordinance 8-O-12 adopting The Evanston City Code,
2012. Exhibit A includes the 2011 provisionally approved amendments and revisions to
the Evanston City Code, which can be found at:
http://www.cityofevanston.org/government/city-code/
For Introduction
(A11)Ordinance 10-O-12, Amending Class S Liquor License
Local Liquor Commissioner recommends City Council adoption of Ordinance 10-O-12,
which permits the sale of wine, beer, and alcoholic liquor in the package store area of a
combination restaurant/package store licensee.
For Introduction
(A12.1)Approval to Reimburse the Department of Housing and Urban
Development (HUD) for Fair Market Value of Property Located at 1817 Church
Street
Staff recommends that the City Council authorize the City Manager to reimburse HUD
$220,000 from the West Evanston TIF for the Community Development Block Grant
(CDBG) investment in 1817 Church Street per HUD regulations. This agenda item was
held in Committee on December 12, 2011.
For Action
(A12.2)Resolution 64-R-11, Authorizing the City Manager to Execute a TIF
Construction Loan Agreement for the Renovation of 1817 Church Street
Staff requests adoption of Resolution 64-R-11, which authorizes the City Manager to
lend $200,000 from the West Evanston Tax Increment Finance District fund to the
Evanston North Shore Contractors Cooperative, LLC. for the renovation of the 1817
Church Street property. This Resolution was held in Committee on December 12, 2011.
For Action
(A12.3)Ordinance 106-O-11, Authorizing the City Manager to Negotiate the Sale
of 1817 Church Street
Staff requests adoption of Ordinance 106-O-11, which authorizes the City Manager to
negotiate the sale of City-owned real property located at 1817 Church Street in
Evanston, Illinois. This ordinance was introduced at the November 28, 2011 City
Council meeting and held at the December 12, 2011 City Council meeting. This
ordinance requires a 2/3 majority for approval.
For Action
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January 9, 2012
6
(A12.4)Ordinance 107-O-11, Authorizing the City Manager to Execute the Sale of
1817 Church Street
Staff requests adoption of Ordinance 107-O-11, which authorizes the City Manager to
execute a real estate contract for the sale of City-owned real property located at 1817
Church Street in Evanston, Illinois to Evanston North Shore Contractors Cooperative,
LLC. This ordinance was introduced at the November 28, 2011 City Council meeting
and held at the December 12, 2011 City Council meeting. This ordinance requires a 2/3
majority for approval.
For Action
(A13)Ordinance 104-O-11, Authorizing the Sale of Surplus Fleet Vehicles
Staff recommends City Council adoption of Ordinance 104-O-11 authorizing the City
Manager to sell various vehicles and equipment owned by the City through public
auction. This Ordinance was introduced at the City Council meeting on December 12,
2011.
For Action
(A14)Ordinance 114-O-11, Amending Title 10, Motor Vehicles and Traffic, Chapter
11, Traffic Schedules, Section 12: Schedule XII; Parking Meter Zones
Staff recommends approval of Ordinance 114-O-11 amending Title 10, Motor Vehicles
and Traffic, Chapter 11, Traffic Schedules, Section 12: Schedule XII; Parking Meter
Zones. These changes will impact all meter zones including 20 minute, 30 minute, 2
hour, 3 hour, 4 hour, 12 hour and 15 hour zones. It is recommended that the amendment
take effect on February 1, 2012. This Ordinance was introduced at the City Council
meeting on December 12, 2011.
For Action
(A15)Ordinance 115-O-11, Amending Title 10, Schedule XVII, of the Evanston City
Code, “Parking Violation Penalties,” Section 10-11-17, Increasing the Penalty for
Various Fines
Staff recommends approval of Ordinance 115-O-11 amending Title 10, Motor Vehicles
and Traffic, Chapter 11, Traffic Schedules, Section 17: Schedule XVII; Parking Violation
Fines. It is recommended that the changes in the initial fines take effect on April 1,
2012. This Ordinance was introduced at the City Council meeting on December 12,
2011.
For Action
(A16)Ordinance 117-O-11, Amending Various Sections of Chapter 11 of Title 9 of
the Evanston City Code Regulating False Alarm Systems
Staff recommends City Council approval of Ordinance 117-O-11 which would increase
City of Evanston Police and Fire-related false alarm fees. This increase was included as
a revenue enhancement item for the FY 2012 Budget and will take effect February 1,
2012. This Ordinance was introduced at the City Council meeting on December 12, 2011.
For Action
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January 9, 2012
7
PLANNING & DEVELOPMENT COMMITTEE
(P1)Ordinance 6-O-12, Granting a Special Use for a Child Daycare Center at 1629
Orrington Avenue
Zoning Board of Appeals and City staff recommend the adoption of Ordinance 6-O-12
granting a special use permit for the operation of a Child Daycare Center by Bright
Horizons Family Solutions at 1629 Orrington Avenue.
For Introduction
(P2)Ordinance 7-O-12, Amending Ordinance 77-O-11 1100 Clark Street/1719 Ridge
Avenue Planned Development
Focus Development has requested an amendment to the Planned Development
approved by Ordinance 77-O-11 to allow for an extension of completion time from
October 1, 2013 to October 1, 2014. Suspension of Rules is requested for Introduction
and Action on January 9, 2012.
For Introduction and Action
HUMAN SERVICES COMMITTEE
(H1)Approval of Township of Evanston December 2011 Bills
Township Supervisor recommends approval of Township of Evanston expenditures for
the month of December 2011 totaling $121,946.26.
For Action
(H2)Ordinance 81-O-11, Amending Title 9, Chapter 4, “Dogs, Cats, Animals and
Fowl” to add a new Section, “Responsible Pet Ownership”
The Human Services Committee recommends adoption of Ordinance 81-O-11, as
amended, which includes a new section, “Responsible Pet Ownership” to address
residents who repeatedly violate City ordinances regulating domestic animals.
For Introduction
ECONOMIC DEVELOPMENT COMMITTEE
(O1)Approval of the Chicago-Dempster Merchants Association’s Application for
the Evanston Great Merchants Grant Program
Staff and the Economic Development Committee recommend City Council approval of a
Great Merchant Grant in the amount of $9,000 to the Chicago-Dempster Merchants
Association for Fiscal Year 2012 projects.
For Action
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January 9, 2012
8
(O2)Approval of the Dr. Hill Business Association’s Application for the Evanston
Great Merchants Grant Program
Staff and the Economic Development Committee recommend City Council approval of a
Great Merchant Grant in the amount of $9,000 to the Dr. Hill Business Association for
Fiscal Year 2012 projects.
For Action
(O3)Approval of the Evanston West Village Business Association’s Application
for the Evanston Great Merchants Grant Program
Staff and the Economic Development Committee recommend City Council approval of a
Great Merchant Grant in the amount of $9,000 to the Evanston West Village Business
Association (EWVBA) for Fiscal Year 2012 projects.
For Action
(O4)Approval of the Howard Street Businsess Association’s Application for the
Evanston Great Merchants Grant Program
Staff and the Economic Development Committee recommend City Council approval of a
Great Merchant Grant in the amount of $7,000 to the Howard Street Business
Association (HSBA) for Fiscal Year 2012 projects.
For Action
(O5)Approval of the Main Street Merchants Association’s Application for the
Evanston Great Merchants Grant Program
Staff and the Economic Development Committee recommend City Council approval of a
Great Merchant Grant in the amount of $7,300 to the Main Street Merchants
Association (MSMA) for Fiscal Year 2012 projects.
For Action
APPOINTMENTS
(APP1)For Reappointment to:
Utilities Commission David Grumman
Alderman Wynne motioned for approval of the Consent Agenda and it was seconded. A
Roll Call vote was taken and the results were 8-0 and the Consent Agenda was
approved.
Items for discussion:
(A4)Resolution 1-R-12, Amending the City of Evanston Budget Policy
Staff recommends approval of Resolution 1-R-12 amending the City’s Budget Policy.
The proposed resolution would increase the City’s tax-supported general obligation
(GO) debt limit from $90,000,000 to $120,000,000. The tax-supported debt to
Equalized Assessed Value (EAV) ratio in 2004-05 was 5.21%, compared to the
proposed new debt limit ratio of 3.63% using the 2010-11 EAV.
For Action
Alderman Burrus motioned for approval and it was seconded by Alderman Wynne. A
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January 9, 2012
9
Roll Call vote was taken with a 6-2 result and the motion passed. Aldermen Burrus and
Wilson voted nay.
(A5)Ordinance 113-O-11, Amending Portions of Title 10, Chapter 11, “Traffic
Schedules,” Relating to Speed Limits on Oakton Street
The 9th ward Alderman has requested the proposed ordinance 113-O-11 by which the
City Council would amend Section 10-11-2, Schedule 2 to establish a 20 mph speed
limit on Oakton Street between Dodge Avenue and Ridge Avenue. This Ordinance was
held in Committee on December 12, 2011.
For Introduction
Alderman Burrus stated this was for introduction. No vote was taken.
(A6)Ordinance 2-O-12, Authorizing the Sale of Evanston Police Department K9
Program Dog
Recommend adoption of Ordinance 2-O-12 to authorize the sale of a K-9 Program dog
with the Evanston Police Department to Officer Schienbein. Chief Eddington
recommends that the ordinance be introduced and adopted on January 9, 2011 due to
the nature of the transaction. Suspension of Rules is requested for Introduction and
Action on January 9, 2012.
For Introduction and Action
Alderman Burrus motioned to have the rules suspended and it was seconded. A Roll
Call vote was taken with a 8-0 approval. She then motioned for approval of the passage
of the Ordinance with a second from Alderman Wynne. A Roll Call vote was taken with
a 8-0 result and the motion passed.
(A10)Ordinance 9-O-12, Amending Liquor License Classes H, N & O, Clarifying the
Prohibition on Selling Single Containers of Beer Less than 40 Ounces in Volume
Local Liquor Commissioner recommends City Council adoption of Ordinance 9-O-12,
which prohibits licensees from bundling, taping, packaging together, or otherwise
manipulating single containers of beer for resale as a set.
For Introduction
Alderman Burrus motioned for the introduction only of the Ordinance.
Call of the Wards:
Ward 9: Alderman Burrus stated the next 9th ward meeting would be February 29th at 7
p.m. at the Levy Center.
Ward 1: Alderman Fiske thanked the Police Chief for hosting the tour of the Police
Station and the firing range. She also made a referral to the Human Services Committee
to extend the hours for the Lake Front bathrooms.
Ward 2: Alderman Braithwaite stated this Thursday would be a meeting at 6:30 with
himself and Chief Eddington for the Penny Park Neighbors, and the next ward meeting
will be February 9th at 7:00.
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January 9, 2012
10
Ward 3: Alderman Wynne had no report.
Ward 4: Alderman Wilson had no report.
Ward 5: Alderman Holmes invited all who can attend two ribbon cutting ceremonies in
the 5th ward on Friday, January 6th at noon. The two new businesses are the Ruby G’s
Soul Food Kitchen at 1823 Simpson (at noon) and then 1723 Simpson for the Grand
opening and ribbon cutting for the Fresh Foods Market at 12:30. She also announced her
5th ward meeting on January 19th 7:00 at Fleetwood-Jourdain.
Ward 6: Alderman Tendam had no report.
Ward 7: Alderman Grover referred to the Human Services Committee to prepare an
ordinance to ban all electronic device usage while driving to include all drivers in
Evanston.
Alderman Wilson motioned to convene into Executive Session to discuss Minutes,
Litigation, and Real Estate. It was seconded and a Roll Call was taken and the result was
8-0. The meeting was adjourned to convene into the Aldermanic Library for the Closed
Session on the Council at 9:42 p.m.
Submitted by,
Hon. Rodney Greene, City Clerk
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ADMINISTRATION & PUBLIC WORKS COMMITTEE
Monday, January 23, 2012
5:45 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN BURRUS, CHAIR
II. APPROVAL OF MINUTES OF REGULAR MEETING OF January 9, 2012
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 01/01/12 $2,436,199.97
(A2) City of Evanston Bills FY2011 through 1/24/12 $2,283,860.79
City of Evanston Bills FY2012 through 1/25/12 $ 863,940.68
(A3.1) Approval of Contract Award to Manusos General Contracting, Inc. for the
Service Center Locker Room Renovation Project, Bid 12-57
Staff recommends approval of the base bid plus alternate 1 for the Service
Center Locker Room Renovation Project to Manusos General Contracting, Inc.
(91 Christopher Way, Fox Lake, IL) in the total amount of $311,630. Funding will
be provided by FY 2012 CIP Carryover of $7,500 from Account 415229 and from
FY 2012 CIP Account 415229 with a budgeted amount of $392,500.
For Action
(A3.2) Approval of Contract Award to G.A. Johnson & Son for the Service Center
Parking Deck Repair Project, Bid 12-65
Staff recommends approval of the base bid plus alternates 1 and 3 for the
Service Center Parking Deck Repair Project to G.A. Johnson & Son (828 Foster
Street, Evanston, IL) in the total amount of $554,880. Funding will be provided by
FY 2012 CIP Account 415224 with a budget allocation of $700,000.
For Action
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(A3.3) Approval of Renewal of Elevator Service Agreement with OTIS Elevator
Corp. for the Civic Center, Service Center, Maple Ave. and Church Street
Self Parks
Staff recommends renewal of the service and maintenance agreement with OTIS
Elevator Corporation (949 Oak Creek Drive, Lombard, IL) for the elevators at the
Service and Civic Centers, and Maple Avenue and Church Street parking
garages for a 1-year term at a cost of $67,398.12, which is a 3% increase from
last year. The proposed 1-year service agreement is effective January 1, 2012 to
December 31, 2012. Funding is provided by accounts for the various facilities.
For Action
(A3.4) Approval of Renewal of Elevator Service Agreement with ThyssenKrupp
Elevator Corp. for the Sherman Plaza Self Park
Staff recommends a one-year renewal of the service and maintenance
agreement with ThyssenKrupp Elevator Corporation (355 Eisenhower Lane
South, Lombard, IL) for the elevators at the Sherman Plaza parking garage at a
cost of $36,844.80, which is a 4% increase from last year’s fee. The proposed 1-
year service agreement is effective January 1, 2012 to December 31, 2012.
Funding is provided by the 2012 Parking Fund Account #7036.62425
For Action
(A3.5) Approval of Renewal of Annual Azteca Cityworks Maintenance and Support
Agreement
Staff recommends approval to renew the annual sole source maintenance and
support agreement for the term February 21, 2012 through February 21, 2013
with Azteca Systems Inc. (11075 South State Street, Sandy, UT) for Cityworks
work order and service request management software in the amount of $22,405.
Funding is provided by specified accounts in Utilities Department, 311 and
Information Technology Divisions.
For Action
(A3.6) Approval of Renewal of Annual Accela (PAL) Maintenance and Support
Agreement
Staff recommends approval to renew the annual sole source maintenance and
support agreement for the term March 15, 2012 through March 14, 2013 with
Accela Inc. (2633 Camino Ramon, San Ramon, CA) for the City's Accela
automation software system (PAL), in the amount of $130,951.34. Funding is
provided by the Computer Licensing and Support operating account in the
Information Technology Division, Account 1932.62340 with a 2012 budget of
$131,000.
For Action
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(A3.7) Approval of Renewal of Annual Oracle (EnterpriseOne) Maintenance and
Support Agreement
Staff recommends approval to renew the annual sole source maintenance and
support agreement for the term March 1, 2012 through February 28, 2013 with
the Oracle Corporation (20 Davis Drive, Belmont, CA) for the City's J.D. Edwards
EnterpriseOne software in the amount of $145,024.00. Funding is provided by
the Computer Licensing and Support operating account in the Information
Technology Division, Account 1932.62340 with a 2012 budget of $145,000.
For Action
(A3.8) Approval of Single Source Street Sweeper Repairs
Staff recommends pre-approval of repair expenses associated with a bi-annual
inspection, overhaul, and required maintenance of Street Sweeper #661 in an
amount not to exceed $30,000 from Standard Equipment Company (2033 W.
Walnut Street, Chicago, IL). Standard is the authorized service provider for Elgin
Pelican products. Funding will be provided from the FY 2012 Budget, Fleet
Services “Material to Maintain Autos” Account 7710.65060.
For Action
(A3.9) Approval of Contract Award for 2012 Fuel Purchases
Staff recommends approval for the first seven (7) months of FY 2012 fuel
purchases in the amount of $555,000 from World Fuel Services Incorporated,
(3340 South Harlem Avenue, Riverside, IL). Funding will be provided from the
Fleet Services Major Maintenance Budget for Automotive Equipment Account
7710.65035.
For Action
(A3.10)Approval of Publication Agreement with Municode for “The Evanston City
Code, 2012”
Staff recommends that the City Council authorize the City Manager to negotiate
and execute an Agreement with Municode (PO Box 2235, Tallahassee, FL
32316), in the amount of $30,560, plus tax & shipping, for the publication of the
2012 City Code. Funding will be provided by General Legal Services, Account
1705.62130.
For Action
(A4) Resolution 2-R-12 Regarding a Letter of Understanding between the City of
Evanston and the City Lit Theater, 727-729 Howard Street
Staff recommends that the City Council adopt Resolution 2-R-12, authorizing the
City Manager to negotiate and execute a Letter of Understanding between the
City of Evanston and City Lit Theater for the consideration of a lease-to-own
agreement at City-owned property at 727-729 Howard Street.
For Action
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(A5) Ordinance 1-O-12 Amending the City Code to Establish a Three-Way Stop
at Church Street and Judson Avenue
Staff recommends the adoption of proposed ordinance 1-O-12 by which the City
Council would amend Section 10-11-5 (C), Schedule V (C) of the City Code to
establish a Three-Way Stop at Church Street and Judson Avenue.
For Introduction
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
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Administration and Public Works
MEETING MINUTES
Administration & Public Works
Monday, January 09, 2011
5:45 P. M.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
Members Present: Ald. Braithwaite, Ald. Burrus, Ald. Grover, Ald. Holmes
Members Absent: Ald. Rainey
Staff Present: Wally Bobkiewicz, Godwin Chen, Paul D’Agostino, Rajeev Dahal,
Robert Dorneker, Chief Eddington, Grant Farrar, Sarah Flax, Doug
Gaynor, Steve Griffin, Lonnie Jeschke, Chief Klaiber, Martin Lyons,
Dennis Marino, Joseph McRae, Nancy Radzevich, Paul Schneider,
Dave Stoneback, Suzette Robinson, Paul Zalmezak
Others Present: Pat Bernard – 2115 Keeney Street
Betty Ester – 2031 Church Street
Evanston North Shore Contractors Cooperative (ENSCC)
Jeff Hill – 651 Woods Creek – Cost Plus: World Market
Cheryl Muno – 1729 Oakton Street
Robert Muno – 1729 Oakton Street
Diane Novak - Dewey Avenue
Marion Sagan – 828 Oakton Street
Melissa Thompson – 1805 Oakton Street
Presiding Member: Colleen Burrus
I. DECLARATION OF QUORUM
With a quorum present, Chairman Burrus called the meeting to order at 5:50 P.M.
II. APPROVAL OF MINUTES OF REGULAR MEETING of December 12, 2011.
It was moved by Ald. Grover and seconded by Ald. Holmes that the minutes of the
December 12, 2011 meeting be approved. A voice vote was taken and the minutes
were unanimously approved.
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 12/04/11 $2,488,703.24
City of Evanston Payroll through 12/18/11 $2,483,492.13
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It was moved by Ald. Grover and seconded by Ald. Holmes that the payroll be
approved. A voice vote was taken and the City of Evanston payroll through
12/04/11 and through 12/18/11 was unanimously approved.
(A2) City of Evanston Bills FY2011 through 01/10/12 $6,779,309.55
City of Evanston Bills FY2012 through 01/10/12 $ 42,948.59
Credit Card Activity – Period End November 30, 2011 $ 88,663.55
It was moved by Ald. Grover and seconded by Ald. Holmes that the bills lists and
credit card activity be approved. A voice vote was taken and the City of
Evanston bills list for FY2011 through 01/10/12 and the bills list for FY2012
through 01/10/12 and the credit card activity through 11/30/11 were unanimously
approved.
(A3.1) Approval of Renewal of Building Automation Service Agreement with
Schneider Electric for 2012
Staff recommends approval of the service agreement with Schneider
Electric, formerly ITG Solutions, (17475 Palmer Blvd, Homewood, IL) in the
amount of $23,184 for FY 2012 to cover hardware, software and service
visits at eight City facilities. Funding provided by the Facilities
Management account 3806.62225.
It was moved by Ald. Grover and seconded by Ald. Holmes that A3.1 be
approved. A voice vote was taken and A3.1 was unanimously approved.
(A3.2) Approval of Amendment 3 to the Agreement with Twin Eagle Resources
Management, LLC for the Purchase of Natural Gas for 16 City Owned
Buildings
Staff recommends that the City Council authorize the City Manager to
negotiate and execute Amendment 3 to the Agreement with Twin Eagle
Resource Management, LLC (5120 Woodway, Suite 10010, Houston, TX) for
the purchase of natural gas for 16 City owned buildings. The amended
term of the agreement shall be effective September 1, 2013 through August
31, 2014.
It was moved by Ald. Holmes and seconded by Ald. Grover that A3.2 be
approved. A voice vote was taken and A3.2 was unanimously approved.
(A4) Resolution 1-R-12, Amending the City of Evanston Budget Policy
Staff recommends approval of Resolution 1-R-12 amending the City’s
Budget Policy. The proposed resolution would increase the City’s tax-
supported general obligation (GO) debt limit from $90,000,000 to
$120,000,000. The tax-supported debt to Equalized Assessed Value (EAV)
ratio in 2004-05 was 5.21%, compared to the proposed new debt limit ratio
of 3.63% using the 2010-11 EAV.
Ald. Grover acknowledged that the trend of the COE debt obligation is downward
but also notes that here the city is expanding it. Ald. Burrus asked how the 120M
figure was selected when the maximum need shown is only 110M. Martin Lyons
(Assistant City Manager) referred to the chart on page 119, Property Tax
Supported Debt Summary. The maximum sum by 2014 is just under 113M. The
120M figure is proposed to cover unforeseen and needed increases. This figure
can be changed at a later time. Ald. Grover suggested that revisiting is as easy
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Administration and Public Works
tonight as it will be in the future. M. Lyons agreed that that is true stating that this
item has been on the agenda for a few months and it needs to be approved so
the City does not go outside the limit that is currently published. Ald. Burrus
noted that the documents helped to understand the past twenty-five years but the
totals have gone higher. The level is uncomfortably high. Consequently, she
stated, I am not comfortable with a request that is ten million higher. I believe we
are living beyond our means. I cannot vote for this. Ald. Holmes thought that
other municipalities do not really compare with the City of Evanston so the charts
are not as helpful as they are meant to be. Ald. Burrus referring to “best
practices” for municipalities asked what is BP for debt ratio. The City could have
transferred funds but instead, as usual, borrowed. Ald. Grover asked if there was
a history of the City’s ERA ration for the last ten years to which M. Lyons said
that he could get those figures for her. He noted that they are in the CAFR.
Recognizing the concerns, M. Lyons said that he needed to get this item moved
forward, even at 110M it is a positive action. It will also give the City a better
AAA rating. 110M may limit the 2012 improvement plan but I recommend some
adjustment in recognition of the past few years. Ald. Burrus said that she
appreciated his presentation. She understands that he does not make the
decision but needs for items to keep moving.
Ald. Grover motioned the item to be amended to read “…..increase the debt limit
from $90,000,000 to $113,000,000….” Ald. Holmes seconded the motion. A
voice vote was taken and A4 as amended was approved 2 to 1. Ald. Burrus
voted no.
(A5) Ordinance 113-O-11, Amending Portions of Title 10, Chapter 11, “Traffic
Schedules,” Relating to Speed Limits on Oakton Street
The 9th ward Alderman has requested the proposed ordinance 113-O-11 by
which the City Council would amend Section 10-11-2, Schedule 2 to
establish a 20 mph speed limit on Oakton Street between Dodge Avenue
and Ridge Avenue. This Ordinance was held in Committee on December 12,
2011.
• Marion Sagan – 828 Oakton Street said that she has lived here for five years.
When she drives at the speed limit on Oakton, she is harassed by other drivers
that feel she is going to slow. Cracks on one wall of her property had been
repaired and now several months later the cracks are back. She also stated that
since she has moved in, the traffic has increased. She noted that you can feel
vibrations in her floors.
• Robert Muno – 1729 Oakton Street opened stating that he is in favor of A5. The
residents have been told this is an engineering problem but many can attest to
the fact that this, trucks, vibrations and potholes, has been going on for five years
and some relief is needed. There has been property loss. There is a real fear for
student safety. He said that he hoped the committee would consider this appeal.
He knows that some neighbors feel that there has been some effort made by the
City but he feels a fundamental disconnect exists about what the residents needs
are.
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• Pat Bernard – 2115 Keeney Street pointed out that when she drives down
Oakton, she notices people cannot cross the street. She suggested a stop sign
would be helpful.
• Cheryl Muno – 1729 Oakton Street thanked Public Works for the installation of two
radar speed signs. She has seen a lot of break lights since there installation.
They are a help. However, they do not cover the whole street. She continued that
it has been five years since residents started complaining about speeding trucks
and vibrations and street deterioration. She suggested that narrowing Oakton and
allowing parking only on one side might be a solution. She affirmed that the
residents cannot wait another five years to get Oakton repaved. Speed is also a
problem for those who do not have an alley to get to their garages. Drivers get
impatient when you slow down to pull in to your driveway or do not want to stop so
you can pull out. If there is no speed change then more stop signs need to be
installed. More consideration needs to be given to the residents, not the motorists.
• Diane Novak - Dewey Avenue said that she has sat on her porch and watched
people try to cross at Dodge and Oakton. It is not easy she declared. The speed
limit signs do not seem to be slowing down the cars to much. Bump outs actually
help. She closed saying that she would appreciate traffic slowing down, as it will
cut the noise level.
• Melissa Thompson – 1805 Oakton Street said that though a new resident, she
understands the issues. She is very dismayed that Oakton is a speedway. On
Tuesdays and Thursdays from 11 pm to 1 am, what she asked are all the trucks
carrying. She was concerned about the use of tax dollars and would suggest
sooner than later is best.
Ald. Burrus asked Suzette Robinson (Director Public Works) what the latest is on
this situation. S. Robinson responded that answers to the questions posed at the
last meeting went out in the Friday packet. She reiterated that one of the
mitigation measures was the rehabilitation of Oakton for a total of 1.7M. This
street is not programmed for 2012 but will be included in the coming five-year plan.
All streets will be listed and the list presented to Council. Included will be streets
that Public Works sees as priorities. Another area being addressed is bump-outs.
The problem is that they collect trash the street sweeper cannot move correctly
and snow accumulates. 35K has been requested from IDOT but a decision has
not been made. A radar speed display was installed. If the speed is shown to be
above the 20 MPH during school, an additional sign goes on saying “slow down.”
Ald. Burrus asked if these signs can be moved and if so could one be moved
closed to Dodge. It is known she stated that traffic becomes immune if the signs
are in place for to long. S. Robinson told her that signs are kept in place for one
month and then moved. She then drew their attention to the speed date in her
handout. There traffic volume is approximately 15,000 both in the morning and in
the evening. The three-year accident average history was also included in the
memo. As to the trucks that get an exemption from the ordinance, they have been
talked to concerning speed. Staff is attempting to gain information on exactly
where these trucks are coming from and where they are going. Ald. Burrus
thought it strange that Evanston Lumber had priority over the residents in how
their trucks were allowed through the City. Even with the new ordinance in
place, I have not seen much change in truck traffic. Ald. Grover thought the
data was interesting. She asked what conclusions S. Robinson and staff came
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Administration and Public Works
to. It seems that most cars drive at the speed limit and there are few accidents.
Rajeev Dahal (Traffic Engineer) said that he has not broken down the accident
data. More accidents occur at intersections. There does not seem to be a high
incident rate for mid-block accidents. Ald. Holmes mentioned that Oakton and
other main entries to the City should be permanently posted for 20MPH. Ald.
Burrus responded that Oakton is a unique entry to the City. One side is almost
completely a child use area. There are some house she noted, but it is mostly
schools and parks. Ald. Grover mentioned that west Central is similar. It too is a
truck route. Bike lanes were added to cause friction. Ald. Burrus stated that if the
City can fix Central it can change Oakton. Traffic calming changes have not
worked so I have to ask for the mph change. There is also the Viola problem that
money is being thrown at. The residents in my ward are being affected. Ald.
Grover pointed out that they are all our residents referring to all the Aldermen.
Ald. Holmes stated that she had a problem with the 20mph plan but she
recognizes all the work done by Public Works. Ald. Grover said that she would
recommend more bump-outs. Wally Bobkiewicz (City Manager) said speaking
for S. Robinson and Chief Eddington he is aware that the Aldermen are not happy
with the progress to date. If the lower speed is voted in, good. If it is not, they will
continue to work on this situation. We all are looking at everything that is
suggested. Speed bumps, police presence, radar signs, all are being addressed.
Ald. Burrus is correct, it has been a long time this problem had been looked at and
we still need to find a good mix. Ald. Holmes asked if the committee needs to
vote on moving up the resurfacing of Oakton to which Ald. Burrus said that soon
the five-year plan will be presented for all resurfacing.
It was moved by Ald. Grover and seconded by Ald. Braithwaite that A5 be
approved. A voice vote was taken and a split vote was recorded, 2 for and 2
against. The item will go to full Council.
(A6) Ordinance 2-O-12, Authorizing the Sale of Evanston Police Department K9
Program Dog
Recommend adoption of Ordinance 2-O-12 to authorize the sale of a K-9
Program dog with the Evanston Police Department to Officer Schienbein.
Chief Eddington recommends that the ordinance be introduced and
adopted on January 9, 2011 due to the nature of the transaction.
Suspension of Rules is requested for Introduction and Action on January 9,
2012.
Chief Eddington (Police Department) mentioned that K9 Jack has served for
nine years. He now has an infection in his hips and has no stamina. He must be
retired. His handler wishes to acquire him as his pet and to care for him.
It was moved by Ald. Grover and seconded by Ald. Holmes that A6 be approved.
A voice vote was taken and A6 was unanimously approved.
(A7) Ordinance 3-O-12, Amending Section 7-2-6 of the City Code to Enact
Regulations for Moving Vehicles and Storage Containers on Public Ways
Staff recommends adoption of proposed Ordinance 3-O-12 by which the City
Council would amend section 7-2-6, “Occupation of Public Ways for
Business Purposes” to “Occupation of Public Ways for Special Purposes,”
and which establishes the process to reserve parking space in the right of
way to load and unload moving vans and containers.
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Ald. Grover noted that the proposed amendment does not mention a fee and
asked if it is in the ordinance. Paul Schneider (City Engineer) stated that
currently there is no fee. A fee was established in the past budget session. Ald.
Grover asked if it should not be in the ordinance. W. Bobkiewicz said that as part
of the budget, this ordinance is being amended and Ald. Grover again said that
this ordinance does not mention a fee. W. Bobkiewicz replied that there will be
second step in the process that will include the fee.
It was moved by Ald. Holmes and seconded by Ald. Grover that A7 be approved.
A voice vote was taken and A7 was unanimously approved.
(A8) Ordinance 4-O-12, Amending Portions of Title 10-12-2 to “Violation of the
Illinois Vehicle Code” Relating to Seat Belt Use
Staff recommends adoption of Ordinance 4-O-12 amending Evanston City
Code Title 10-12-2 making it a municipal violation for drivers and
passengers to not use safety belts by making it unlawful for any person to
violate 625 ILCS 5/12-603.1 of the Illinois Vehicle Code.
It was moved by Ald. Holmes and seconded by Ald. Grover that A8 be approved.
A voice vote was taken and A8 was unanimously approved.
(A9) Ordinance 8-O-12, Adopting “The Evanston City Code, 2012”
Staff recommends passage of Ordinance 8-O-12 adopting The Evanston City
Code, 2012. Exhibit A includes the 2011 provisionally approved amendments
and revisions to the Evanston City Code, which can be found at:
http://www.cityofevanston.org/government/city-code/
It was moved by Ald. Holmes and seconded by Ald. Grover that A9 be approved.
A voice vote was taken and A9 was unanimously approved.
(A10) Ordinance 9-O-12, Amending Liquor License Classes H, N & O, Clarifying
the Prohibition on Selling Single Containers of Beer Less than 40 Ounces
in Volume
Local Liquor Commissioner recommends City Council adoption of
Ordinance 9-O-12, which prohibits licensees from bundling, taping,
packaging together, or otherwise manipulating single containers of beer for
resale as a set.
Jeff Hill – Manager Cost Plus: World Market noted that his store offers their
customers the ability to create their own six-pack of beer. There is no smaller
assortment.
It was moved by Ald. Grover and seconded by Ald. Braithwaite that A10 be
approved. A voice vote was taken and A10 was unanimously approved.
(A11) Ordinance 10-O-12, Amending Class S Liquor License
Local Liquor Commissioner recommends City Council adoption of
Ordinance 10-O-12, which permits the sale of wine, beer, and alcoholic
liquor in the package store area of a combination restaurant/package store
licensee.
It was moved by Ald. Holmes and seconded by Ald. Braithwaite that A11 be
approved. A voice vote was taken and A11 was unanimously approved.
28
Page 7 of 8
Administration and Public Works
(A12.1)Approval to Reimburse the Department of Housing and Urban
Development (HUD) for Fair Market Value of Property Located at 1817
Church Street
Staff recommends that the City Council authorize the City Manager to
reimburse HUD $220,000 from the West Evanston TIF for the Community
Development Block Grant (CDBG) investment in 1817 Church Street per
HUD regulations. This agenda item was held in Committee on December 12,
2011.
Betty Ester – 2031 Church Street, speaking to both A12.1 and A12.2, noted that
when the building was returned to the City, the Council promised that there would
be a committee meeting (beyond the Fifth Ward) to discuss what would happen
to the building. The City wants to use 220K of the taxpayers’ money to the
buyers to fix up the building. She said she is sorry that the community did not
take part in this decision and she wondered where the City Manager got
authorization to negotiate. How can items A12.1 and A12.2 be voted on without
the sale being authorized. You cannot vote tonight since there is no contract and
no negotiation were held Sarah Flax (Planner Community Development)
declared that the Housing and Community Development Act Committee has
wrestled with the question of what to do with this building. The committee met in
the community, with museums and gave public tours of the building to get ideas
of how to use the space. Tim Rozinski, a local realtor, said a museum function
would entail too big of a restructuring of the building. Therefore, they were open
to new possibilities. Nancy Radzevich ( Economic Development Division
Manager) noted that this went to CDBG on April 26, on May 17, it came back and
on June 21, they asked staff to work with Legal to see how to make it happen.
The construction loan is to be paid back. HUD guidelines appraised the property
at $200,000. Staff is looking at performance guidelines. Ald. Holmes noted Ms.
Ester was promised a committee meeting but to be very clear, it was not her
ward that did not hold the meeting. We have been trying to find groups to move
in that would be acceptable to HUD. It is hard to do. Ald. Grover expressed that
this property is a critical part of Evanston and needs to be put to use. HUD has a
myriad of regulations. Thank you staff, she added, for doing all the work. Ald.
Burrus agreed, there had been a lot of work by staff, the Council and the
Evanston North Shore Contractors Cooperative (ENSCC). Ald. Holmes said she
will be watching to see that it goes as planned and as hoped for.
It was moved by Ald. Holmes and seconded by Ald. Braithwaite that A12.1 be
approved. A voice vote was taken and A12.1 was unanimously approved.
(A12.2)Resolution 64-R-11, Authorizing the City Manager to Execute a TIF
Construction Loan Agreement for the Renovation of 1817 Church Street
Staff requests adoption of Resolution 64-R-11, which authorizes the City
Manager to lend $200,000 from the West Evanston Tax Increment Finance
District fund to the Evanston North Shore Contractors Cooperative, LLC.
for the renovation of the 1817 Church Street property. This Resolution was
held in Committee on December 12, 2011.
It was moved by Ald. Grover and seconded by Ald. Braithwaite that A12.2 be
approved. A voice vote was taken and A12.2 was unanimously approved.
29
Page 8 of 8
Administration and Public Works
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
Ald. Grover motioned and Ald. Holmes seconded for adjourned. Chair Burrus
adjourned the meeting at 7:10 p.m.
Respectfully Submitted,
Phillip Baugher
Administrative Assistant, Administrative Services
30
To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: Marty Lyons, Assistant City Manager
Richard Perry, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: January 19, 2012
Recommended Action: Staff recommends approval of the city of Evanston Payroll and
Bills List.
Summary:
Payroll – December 19, 2011 through January 1, 2012 $2,436,199.97
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – January 24, 2012
FY: 2011 $2,283,860.79
General Fund Amount – Bills list $367,637.92
General Fund Amount – Supplemental list $ 0.00
General Fund Total: $367,637.92
FY: 2012 $ 863,940.68
General Fund Amount – Bills list $ 58,098.61
General Fund Amount – Supplemental list $ 0.00
General Fund Total: $ 58,098.61
TOTAL BILLS LIST AMOUNT $3,147,801.47
Attachments: Bills Lists
For City Council meeting of January 23, 2012 Item A1/A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
31
CITY OF EVANSTON, ILR5504003B
BILLS LIST
01/24/12PERIOD ENDING
00100 GENERAL ACCOUNT
100 GENERAL FUND
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
100.22725 VERIZON WIRELESS (25505)WIRELESS SERVICE 636.07
100.13040 ILLINOIS PAPER COMPANY CIVIC CENTER PAPER ORDER 2,955.00
3,591.07
1300 CITY COUNCIL
1300.62285 AARYNN/ALLYSSA TRUCKING COURIER SERV. COUNCIL MAIL 104.98
1300.62285 AARYNN/ALLYSSA TRUCKING COURIER SERV. COUNCIL MAIL 110.81
215.79
1505 CITY MANAGER
1505.64540 AT & T MOBILITY WIRELESS SERV. CITY MANAGER 134.54
134.54
1510 PUBLIC INFORMATION
1510.62205 THE WBEZ ALLIANCE, INC. RADIO ADS NUTCRACKER 1,565.00
1,565.00
1525 MISC. BUSINESS OPERATIONS
1525.68205 WOODS DECORATING PAINTING OF BATHROOMS AND 6,325.00
6,325.00
1705 LEGAL ADMINISTRATION
1705.62345 CLERK OF THE CIRCUIT COURT APPEARANCE FEE 241 CALLAN 146.00
1705.62345 FEDERAL EXPRESS CORP.SHIPPING 60.25
1705.65010 WEST PUBLISHING CORP.INFORMATION CHARGES 746.54
1705.62130 PROPERTY INSIGHT SEARCH SERVICES DEC. 2011 305.00
1705.65095 OFFICE DEPOT OFFICE SUPPLIES 275.87
1705.65095 OFFICE DEPOT OFFICE SUPPLIES 201.64
1705.65095 OFFICE DEPOT OFFICE SUPPLIES 9.10
1705.65095 OFFICE DEPOT OFFICE SUPPLIES 9.10
1705.65095 OFFICE DEPOT OFFICE SUPPLIES 39.99
1705.65095 OFFICE DEPOT OFFICE SUPPLIES 5.49
1,798.98
1910 FINANCE DIVISION - REVENUE
1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 153.98
1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 41.82
1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 7.82
1910.64541 AZAVAR TECHNOLOGIES AUDIT OF COMED 939.12
1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 68.94
1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 116.28
1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 7.31
1,335.27
1925 FINANCE DIVISION - PURCHASING
1925.65095 OFFICE DEPOT BLANKET ORDER FY 2011 30.66
1925.65095 OFFICE DEPOT BLANKET ORDER FY 2011 14.25
1925.62360 NIGP MEMBERSHIP 330.00
1925.65095 OFFICE DEPOT BLANKET ORDER FY 2011 8.14
383.05
32
CITY OF EVANSTON, ILR5504003B
BILLS LIST
01/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1929 HUMAN RESOURCE DIVISION
1929.65095 EDMARK VISUAL ID DATACARD RIBBON 99.61
1929.65125 SAM'S CLUB DIRECT ICE 6.36
1929.65125 SAM'S CLUB DIRECT FOOD 72.04
1929.65095 OFFICE DEPOT OFFICE SUPPLY 2011 BLANKET 32.97
1929.65095 OFFICE DEPOT OFFICE SUPPLY 2011 BLANKET 29.98
1929.65095 OFFICE DEPOT OFFICE SUPPLY 2011 BLANKET 9.37
1929.62512 THE SINGER GROUP Recruitment 4,660.66
1929.62274 TRANS UNION CORP BACKGROUND CHECK 61.92
1929.62160 CLS BACKGROUND INVESTIGATIONS DATABASE SEARCH 98.70
1929.62270 NORTH SHORE UNIVERSITY HEALTH OMEGA RANDOM CONSORTIUM 6,888.00
1929.62270 NORTH SHORE UNIVERSITY HEALTH PREPLACEMENT EXAMS OCT-DEC '11 9,181.00
1929.62270 NORTH SHORE UNIVERSITY HEALTH OMEGA RANDOM CONSORTIUM 63.00
1929.62270 NORTH SHORE UNIVERSITY HEALTH OMEGA RANDOM CONSORTIUM 6,825.00
28,028.61
1932 INFORMATION TECHNOLOGY DIVI.
1932.62340 SUNGARD PUBLIC SECTOR, INC.PROJECT MANAGEMENT 2,560.00
1932.62340 SUNGARD PUBLIC SECTOR, INC.FIELD ARREST REPORTING 32,500.00
1932.64505 CALL ONE COMMUNICATION CHARGES 8,326.38
1932.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 1,282.07
1932.62250 US Bank COPIER LEASE AGREEMENT 1,641.52
1932.65555 DELL COMPUTER CORP.DELL OPTIPLEX 990 PC 1,216.56
1932.62250 SMS SYSTEMS MAINTENANCE SERVIC COMPUTER HARDWARE MAINT.1,157.00
1932.62250 SMS SYSTEMS MAINTENANCE SERVIC COMPUTER HARDWARE MAINT.-11/11 1,157.00
1932.64505 AT & T 8100 COMMUNICATIONS CHARGES 43.55
1932.65095 OUTSOURCE TECHNOLOGIES, LLC PRINTER SERVICE 180.00
1932.65095 OUTSOURCE TECHNOLOGIES, LLC PRINTER SERVICES 195.00
1932.64505 CALL ONE COMMUNICATION CHARGES-NOV 2011 8,484.19
1932.65615 IRON MOUNTAIN OSDP MAINT. AGREEMENT 536.48
1932.65615 ILLINOIS DEPARTMENT OF CENTRAL COMMUNICATIONS CHARGES 1,925.00
1932.62340 CURRENT TECHNOLOGIES CORPORATI PRODUCT MAINT. AGREEMENT 90.42
1932.65615 COMCAST CABLE CABLE CHARGES 59.79
1932.65615 COMCAST CABLE CABLE CHARGES 71.65
1932.64505 AT & T COMMUNICATIONS CHARGES 17.04
61,443.65
1941 PARKING ENFORCEMENT & TICKETS
1941.64540 NEXTEL WIRELESS SERVICE DEC. 2011 701.90
1941.62451 NORTH SHORE TOWING 90 BOOTS NOV/DEC 2011 6,750.00
7,451.90
2101 COMMUNITY DEVELOPMENT ADMIN
2101.64540 NEXTEL WIRELESS SERVICE DEC. 2011 50.95
50.95
2105 PLANNING & ZONING
2105.65095 OFFICE DEPOT ADDTL FY 2011 361.12
2105.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 113.72
2105.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 40.82
2105.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 40.82
2105.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 11.66
33
CITY OF EVANSTON, ILR5504003B
BILLS LIST
01/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2105.62210 MUMM PRINT SHOP 1 BOX BUSINESS CARDS MELISSA 19.00
587.14
2115 HOUSING CODE COMPLIANCE
2115.62210 MUMM PRINT SHOP 1 BOX BUSINESS CARDS SCOTT 19.00
2115.62190 GARRISON, LARRY DEBRIS REMOVALS 950.00
2115.65085 HSI FIRE & SAFETY GROUP SMOKE DETECTOR TESTING 208.08
2115.65085 INVENTORY TRADING COMPANY INC THREE SEASON COATS-7 120.42
2115.64540 NEXTEL WIRELESS SERVICE DEC. 2011 347.95
2115.62190 TECHNOLOGY AGAINST GRAFFITI GRAFFITI REMOVALS 646.00
2,291.45
2120 HOUSING REHABILITATION
2120.64540 NEXTEL WIRELESS SERVICE DEC. 2011 104.25
2120.65085 INVENTORY TRADING COMPANY INC THREE SEASON COATS-7 80.29
184.54
2121 EECBGRANT-RESI.WEATHER.PROGRAM
2121.55253 TEAM INSTALLERS, INC.WEATHER 011-11 131-133 CALLAN 9,568.68
2121.55253 PHOENIX CONSTRUCTION COMPANY O CASE SF1 014-11 330 ASBURY 1,000.00
10,568.68
2126 BUILDING INSPECTION SERVICES
2126.65095 OFFICE DEPOT BLANKET PO FY 2011 11.69
2126.65095 OFFICE DEPOT BLANKET PO FY 2011 20.01
2126.65095 OFFICE DEPOT BLANKET PO FY 2011 13.17
2126.65095 OFFICE DEPOT BLANKET PO FY 2011 13.53
2126.65095 OFFICE DEPOT BLANKET PO FY 2011 22.77
2126.65095 OFFICE DEPOT BLANKET PO FY 2011 27.72
2126.62425 CHICAGO TITLE INSURANCE TAX/OWNERSHIP SEARCHES 140.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 4,736.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 200.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 100.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 160.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 160.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00
2126.65095 OFFICE DEPOT BLANKET PO FY 2011 65.39
2126.65095 OFFICE DEPOT BLANKET PO FY 2011 43.36
2126.52110 IMAGES BY KAMINSKI AND MOON REFUND DUPL. ROOF PERMIT 45.00
2126.52080 IMAGES BY KAMINSKI AND MOON REFUND DUPL. ROOF PERMIT 160.00
2126.52120 WILLIAMS, WAYNE REFUND HVAC PERMIT 145.00
2126.62210 ALLEGRA PRINT & IMAGING ENVELOPES 400.00
2126.65095 OFFICE DEPOT CREDIT-CALENDAR 18.84-
2126.64540 NEXTEL WIRELESS SERVICE DEC. 2011 110.26
2126.65085 INVENTORY TRADING COMPANY INC THREE SEASON COATS-7 80.29
2126.52090 DRF TOTAL PROPERTY SOLUTIONS REFUND PLMB. PERMIT 70.00
2126.53666 IMAGES BY KAMINSKI AND MOON REFUND DUPL. ROOF PERMIT 25.00
2126.65095 OFFICE DEPOT BLANKET PO FY 2011 12.55
6,902.90
2205 POLICE ADMINISTRATION
2205.64005 COMED MONTHLY CHARGES 115.69
34
CITY OF EVANSTON, ILR5504003B
BILLS LIST
01/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2205.65040 LAPORT INC JANITORIAL SUPPLIES 507.38
2205.65040 LEMOI HARDWARE PLUG-IN OIL REFILLS 17.96
2205.64005 COMED MONTHLY CHARGES 1,095.19
2205.65040 LEMOI HARDWARE JANITORIAL SUPPLIES 38.09
2205.65085 NATIONAL AWARD SERVICES INC PLATE 20.00
2205.65085 PROVANTAGE CORPORATION ANTENNA 80.92
2205.65125 EVANSTON FUNERAL & CREMATION REMOVALS-DEC. 2011 275.00
2205.64015 NICOR 0632 MONTHLY CHARGES 278.18
2205.64015 NICOR 0632 MONTHLY CHARGES 830.01
2205.62375 NORTHERN ILLINOIS POLICE ALARM LANGUAGE LINE NOV. 2011 31.20
3,289.62
2210 PATROL OPERATIONS
2210.65020 O'HERRON CO INC. OF TASER X26 #26014 BLACK 12,959.20
2210.65020 O'HERRON CO INC. OF TASER 21 FT SILVER 1,257.00
2210.65020 O'HERRON CO INC. OF TASER CAM WITH AUDIO #26750 6,591.20
20,807.40
2215 CRIMINAL INVESTIGATION
2215.65020 J. G. UNIFORMS, INC TACTICAL VEST 42.00
42.00
2225 SOCIAL SERVICES BUREAU
2225.65125 DELL COMPUTER CORP.DELL OPTIPLEX 580 PC 991.04
991.04
2240 POLICE RECORDS
2240.65095 OFFICE DEPOT FY 2011 OFFICE SUPPLIES 24.12
2240.65095 OFFICE DEPOT FY 2011 OFFICE SUPPLIES 42.24
2240.65095 OFFICE DEPOT FY 2011 OFFICE SUPPLIES 307.19
2240.65095 OFFICE DEPOT FY 2011 OFFICE SUPPLIES 483.03
856.58
2245 COMMUNICATIONS
2245.64540 AT & T MOBILITY WIRELESS SERVICE - P.S.T.27.29
2245.64540 NEXTEL WIRELESS SERVICE DEC. 2011 1,859.84
1,887.13
2250 SERVICE DESK
2250.65125 COLLEY ELEVATOR CO.ELEVATOR REPAIR 175.00
2250.62425 COLLEY ELEVATOR CO.ELEVATOR TESTS/INSPECTIONS 500.00
675.00
2251 311 CENTER
2251.64505 WEBQA, INC.WEB SERVICE SUBSCRIPTION 14,920.00
14,920.00
2255 OFFICE-PROFESSIONAL STANDARDS
2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 510.40
2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 84.00
2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 39.90
634.30
2260 OFFICE OF ADMINISTRATION
2260.65015 KIESLER POLICE SUPPLY, INC.AMMUNITION 4,025.35
35
CITY OF EVANSTON, ILR5504003B
BILLS LIST
01/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2260.62295 EVANSTON ATHLETIC CLUB FITNESS 922.50
2260.65015 KIESLER POLICE SUPPLY, INC.AMMUNITION 2,119.74
7,067.59
2270 TRAFFIC BUREAU
2270.65085 ILMO PRODUCTS COMPANY INTOX SUPPLIES 169.00
169.00
2280 ANIMAL CONTROL
2280.65025 PETSMART KITTY LITTER 62.91
2280.65025 HILLS PET NUTRITION ANIMAL SHELTER FOOD 410.42
473.33
2305 FIRE MGT & SUPPORT
2305.64540 NEXTEL WIRELESS SERVICE DEC. 2011 459.57
2305.65125 LEMOI HARDWARE SMALL TOOLS 1.82
2305.65125 LEMOI HARDWARE SMALL TOOLS 7.26
2305.62270 HEALTH ENDEAVORS, S.C.ANNUAL MEDICAL EVALUATIONS 460.00
2305.62270 HEALTH ENDEAVORS, S.C.FLU VACCINATIONS 720.00
2305.65070 FOX VALLEY FIRE & SAFETY ANSUL SERVICE 84.50
2305.65020 AIR ONE EQUIPMENT TURNOUT ISSUE-11 303.00
2305.65095 OFFICE DEPOT OPEN PO FOR OFFICE SUPPLIES 52.29
2305.65095 OFFICE DEPOT OPEN PO FOR OFFICE SUPPLIES 28.76
2305.65095 OFFICE DEPOT OPEN PO FOR OFFICE SUPPLIES 229.33
2305.65095 OFFICE DEPOT OPEN PO FOR OFFICE SUPPLIES 121.44
2305.64015 NICOR 0632 MONTHLY CHARGES 278.17
2305.65125 LEMOI HARDWARE REPAIR PARTS 36.34
2305.64015 NICOR 0632 MONTHLY CHARGES 237.55
2305.64015 NICOR 0632 MONTHLY CHARGES 186.86
2305.64015 NICOR 0632 MONTHLY CHARGES 323.86
3,530.75
2310 FIRE PREVENTION
2310.62210 GENERATION COPY INC BUSINESS CARDS 55.00
55.00
2315 FIRE SUPPRESSION
2315.62509 PRAXAIR DISTIBUTION INC EMS OXYGEN 306.57
2315.62509 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 378.83
2315.62523 PAUL CONWAY SHIELDS TOOL REPAIR 84.50
2315.62295 NORTHEASTERN ILLINOIS PUBLIC S FIREFIGHTER TRAINING 150.00
2315.65075 MOORE MEDICAL SEAL TAGS 26.03
2315.65040 CARROT TOP INDUSTRIES INC U.S. FLAGS 152.62
2315.65105 AIR ONE EQUIPMENT REPAIR PARTS 135.00
2315.62295 NORTHEASTERN ILLINOIS PUBLIC S FIREFIGHTER TRAINING 430.00
2315.65040 LAPORT INC JANITORIAL SUPPLIES 360.81
2315.65040 LAPORT INC JANITORIAL SUPPLIES 501.80
2,526.16
2320 EMERGENCY PREPAREDNESS
2320.62245 BRANIFF COMMUNICTIONS INC AIR RAID SIREN MAINT.1,480.70
1,480.70
2407 HEALTH SERVICES ADMIN
36
CITY OF EVANSTON, ILR5504003B
BILLS LIST
01/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2407.65125 SAM'S CLUB DIRECT FOOD 81.78
2407.65125 SAM'S CLUB DIRECT POINSETTIAS 74.90
2407.65125 SAM'S CLUB DIRECT FOOD 43.41
2407.65125 EVANSTON IMPRINTABLES,INC.JACKETS-CLOTHING 82.11
2407.65095 OFFICE DEPOT OFFICE DEPOT 26.93
2407.65125 SAM'S CLUB DIRECT FOOD 24.40
333.53
2425 DENTAL SERVICES
2425.62521 PATTERSON DENTAL SUPPLY, INC. DENTAL SUPPLIES 177.50
2425.65075 PATTERSON DENTAL SUPPLY, INC. DENTAL SUPPLIES 8.25
2425.65075 A & B ORTHODONTIC LAB, INC.DENTAL SUPPLIES 60.00
2425.65095 OFFICE DEPOT OFFICE SUPPLIES 43.14
2425.65095 OFFICE DEPOT OFFICE SUPPLIES 15.56
304.45
2435 FOOD AND ENVIRONMENTAL HEALTH
2435.65095 OFFICE DEPOT OFFICE SUPPLIES 2.00
2435.65095 OFFICE DEPOT OFFICE SUPPLIES 20.04
2435.62477 NEXTEL WIRELESS SERVICE DEC. 2011 110.89
2435.65075 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 27.00
2435.65095 OFFICE DEPOT OFFICE SUPPLIES 82.97
2435.65095 OFFICE DEPOT OFFICE SUPPLIES 54.56
2435.65095 OFFICE DEPOT OFFICE SUPPLIES 15.26
2435.64540 NEXTEL WIRELESS SERVICE DEC. 2011 136.66
449.38
2455 COMM.HEALTH PROG.ADMINSTRATION
2455.64540 NEXTEL WIRELESS SERVICE DEC. 2011 51.94
2455.65095 OFFICE DEPOT OFFICE SUPPLIES 37.47
89.41
2605 DIRECTOR OF PUBLIC WORKS
2605.64540 NEXTEL WIRELESS SERVICE DEC. 2011 57.60
57.60
2610 MUNICIPAL SERVICE CENTER
2610.65020 UNIFORMS TO YOU AFSCME SPRING UNIFORMS 2011 205.05
2610.65020 SILK SCREEN EXPRESS, INC.AFSCME FALL 2011 UNIFORM 1,195.00
2610.65020 SILK SCREEN EXPRESS, INC.AFSCME FALL 2011 UNIFORM 121.00
2610.65020 SILK SCREEN EXPRESS, INC.AFSCME FALL 2011 UNIFORM 366.00
2610.65020 SILK SCREEN EXPRESS, INC.AFSCME FALL 2011 UNIFORM 592.00
2610.65020 SILK SCREEN EXPRESS, INC.AFSCME FALL 2011 UNIFORM 117.00
2610.65020 SILK SCREEN EXPRESS, INC.AFSCME FALL 2011 UNIFORM 1,648.00
2610.65020 SILK SCREEN EXPRESS, INC.AFSCME FALL 2011 UNIFORM 3,328.00
2610.65020 SILK SCREEN EXPRESS, INC.AFSCME FALL 2011 UNIFORM 1,667.00
2610.65020 SILK SCREEN EXPRESS, INC.AFSCME FALL 2011 UNIFORM 4,441.50
2610.65020 SILK SCREEN EXPRESS, INC.AFSCME FALL 2011 UNIFORM 250.00
2610.65020 UNIFORMS TO YOU AFSCME SPRING UNIFORMS 2011 41.57
2610.65020 UNIFORMS TO YOU AFSCME SPRING UNIFORMS 2011 82.50
2610.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 76.60
2610.64005 COMED MONTHLY CHARGES 25.85
2610.62415 SHRED ALL RECYCLING SYSTEMS IN TIRE RECYCLING 469.14
37
CITY OF EVANSTON, ILR5504003B
BILLS LIST
01/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2610.65020 UNIFORMS TO YOU AFSCME SPRING UNIFORMS 2011 31.96
2610.62415 SHRED ALL RECYCLING SYSTEMS IN ENVIRONMENTAL FEE REFUND 307.93-
2610.65020 SILK SCREEN EXPRESS, INC.AFSCME FALL 2011 UNIFORM 1,431.00
2610.65040 LAPORT INC JANITORIAL SUPPLIES 144.17
2610.65020 UNIFORMS TO YOU CREDIT-COVERALLS RETURN 80.75-
2610.65020 SILK SCREEN EXPRESS, INC.AFSCME FALL 2011 UNIFORM 100.00
2610.62446 CONTROLLED SYSTEMS CORP HEATING SYSTEM PIPE R REPAIR 894.74
2610.65020 SILK SCREEN EXPRESS, INC.AFSCME FALL 2011 UNIFORM 510.00
2610.65020 SILK SCREEN EXPRESS, INC.AFSCME FALL 2011 UNIFORM 2,751.00
20,100.40
2625 ENGINEERING
2625.62280 FEDERAL EXPRESS CORP.SHIPPING 20.46
2625.65105 MASTER GRAPHICS WIDE FORMAT COPIER 2,500.00
2625.64545 MASTER GRAPHICS WIDE FORMAT COPIER 5,000.00
2625.62280 FEDERAL EXPRESS CORP.SHIPPING 20.50
7,540.96
2630 TRAFFIC ENGINEERING
2630.52126 LOVERDE CONSTRUCTION CO INC REIMB. CITY FEE -IITROW-0461 720.00
720.00
2640 TRAF. SIG. & ST. LIGHT. MAINT
2640.64008 EXELON ENERGY COMPANY MONTHLY CHARGES 211.10
211.10
2665 STREETS AND SANITATION ADMINIS
2665.64540 NEXTEL WIRELESS SERVICE DEC. 2011 2,793.11
2,793.11
2670 STREET AND ALLEY MAINTENANCE
2670.65055 HEALY ASPHALT COLD PATCH. APPRV. BY COUNCIL 5,791.04
2670.65085 MASTER GRAPHICS WIDE FORMAT COPIER FOR 7,799.00
2670.62509 OEC BUSINESS INTERIORS, INC.OFFICE FURNITURE FOR PW DIR.12,197.16
2670.61060 NORTHEASTERN ILLINOIS UNIVERSI COOPERATIVE WORK STUDY PROGRAM 300.00
2670.65055 OZINGA CHICAGO RMC, INC.CONCRETE/FLOWABLE FILL 2011 778.60
26,865.80
2690 RESIDENTIAL RECYCLING COL
2690.64015 NICOR 0632 MONTHLY CHARGES 156.82
156.82
2805 YOUTH SERVICES
2805.65641 MIDWEST TAPE JUV. AV 44.97
2805.65641 MIDWEST TAPE JUV. AV 161.44
2805.65641 MIDWEST TAPE JUV. AV 180.92
2805.65641 MIDWEST TAPE JUV. AV 24.99
2805.65630 BOOK WHOLESALERS INC.JV PRINT 31.75
2805.65641 MIDWEST TAPE CREDIT JUV AV 29.99-
2805.65641 MIDWEST TAPE CREDIT JUV AV 27.99-
2805.65641 MIDWEST TAPE JUV. AV 9.99
2805.65641 MIDWEST TAPE JUV. AV 39.96
2805.65641 MIDWEST TAPE JUV. AV 72.74
2805.65641 MIDWEST TAPE JUV. AV 35.16
38
CITY OF EVANSTON, ILR5504003B
BILLS LIST
01/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2805.65641 MIDWEST TAPE JUV. AV 281.38
2805.65641 MIDWEST TAPE JUV. AV 15.98
2805.65641 MIDWEST TAPE JUV. AV 19.17
2805.65630 BAKER & TAYLOR JUV. PRINT 584.63
2805.65630 BAKER & TAYLOR JUV. PRINT 485.23
2805.65630 BAKER & TAYLOR JUV. PRINT 660.86
2805.65630 BAKER & TAYLOR JUV. PRINT 217.30
2805.65630 BAKER & TAYLOR ADULT PRINT 364.46
2805.65630 BAKER & TAYLOR JUV. PRINT 508.00
2805.65630 BOOK WHOLESALERS INC.JUV. PRINT 47.17
2805.65630 BOOK WHOLESALERS INC.JUV. PRINT 4.29
2805.65630 BOOK WHOLESALERS INC.JUV. PRINT 112.07
2805.65630 BOOK WHOLESALERS INC.JUV. PRINT 376.85
2805.65630 BOOK WHOLESALERS INC.JUV. PRINT 9.08
2805.65630 BOOK WHOLESALERS INC.JUV. PRINT 91.57
2805.65630 BOOK WHOLESALERS INC.JUV. PRINT 61.01
2805.65641 BAKER & TAYLOR ADULT/JUV AV 11.01
2805.65641 BAKER & TAYLOR JUV AV CREDIT 58.78-
2805.65641 BAKER & TAYLOR JUV AV CREDIT 117.56-
2805.65641 BAKER & TAYLOR ADULT/JUV AV 11.02
2805.65641 BAKER & TAYLOR ADULT/JUV AV 159.38
2805.65630 BAKER & TAYLOR JUV. PRINT/AV 18.35
2805.65641 BAKER & TAYLOR JUV. PRINT/AV 12.46
2805.65641 BAKER & TAYLOR JUV. AV 30.38
4,449.25
2806 ADULT SERVICES
2806.65641 MIDWEST TAPE ADULT AV 15.19
2806.65630 BAKER & TAYLOR YA PRINT 166.33
2806.65641 MIDWEST TAPE ADULT AV (YA)27.98
2806.65641 MIDWEST TAPE ADULT AV 361.83
2806.65630 BAKER & TAYLOR ADULT PRINT 627.76
2806.65630 BAKER & TAYLOR YA PRINT 10.12
2806.65641 BAKER & TAYLOR ADULT AV 16.88
2806.65641 BAKER & TAYLOR ADULT/JUV AV 367.08
2806.65641 THE TEACHING CO., DBA THE GREA ADULT AV 709.65
2806.65641 BAKER & TAYLOR ADULT AV 202.16
2806.65641 BAKER & TAYLOR ADULT AV (YA)16.88
2806.65641 BAKER & TAYLOR ADULT/JUV AV 41.12
2806.65641 RECORDED BOOKS INC.ADULT AV 13.90
2806.65641 RECORDED BOOKS INC.ADULT AV 82.20
2806.65641 RECORDED BOOKS INC.ADULT AV 33.00
2806.65641 MIDWEST TAPE ADULT AV 29.59
2806.65641 MIDWEST TAPE ADULT AV 22.99
2806.65641 MIDWEST TAPE ADULT AV 11.99
2806.65641 MIDWEST TAPE ADULT AV 15.99
2806.65630 BAKER & TAYLOR ADULT PRINT 116.69
2806.65630 BAKER & TAYLOR ADULT PRINT 674.77
2806.65630 BAKER & TAYLOR ADULT PRINT 600.24
2806.65630 BAKER & TAYLOR ADULT PRINT 78.33
39
CITY OF EVANSTON, ILR5504003B
BILLS LIST
01/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2806.65630 BAKER & TAYLOR ADULT PRINT 854.08
2806.65630 BAKER & TAYLOR ADULT PRINT 1,623.51
2806.65630 BRODART COMPANY ADULT PRINT 422.98
2806.65630 BRODART COMPANY ADULT PRINT 40.98
2806.65630 BRODART COMPANY ADULT PRINT 28.10
2806.65630 BRODART COMPANY ADULT PRINT 10.89
2806.65630 BRODART COMPANY ADULT PRINT 21.47
2806.65630 BRODART COMPANY ADULT PRINT 58.80
2806.65630 BRODART COMPANY ADULT PRINT 126.95
2806.65630 BRODART COMPANY ADULT PRINT 98.14
2806.65630 BRODART COMPANY ADULT PRINT 15.70
2806.65630 BRODART COMPANY ADULT PRINT 21.19
2806.65630 BRODART COMPANY ADULT PRINT 140.25
2806.65641 AUDIO GO ADULT AV 79.92
2806.65641 BAKER & TAYLOR ADULT/JUV AV 25.71
2806.65641 BAKER & TAYLOR ADULT AV 20.47
2806.65630 BAKER & TAYLOR ADULT PRINT CREDIT 17.50-
2806.65641 BAKER & TAYLOR ADULT AV 104.34
2806.65641 BAKER & TAYLOR ADULT AV 43.44
7,962.09
2835 TECHNICAL SERVICES
2835.65100 BUDGET LIBRARY SUPPLIES LIBRARY SUPPLIES 149.00
2835.62340 DELL COMPUTER CORP.DELL OPTIPLEX 580 PCS (22)16,886.08
2835.62340 PROQUEST INFO & LEARNING COMPA HNP CHICAGO DEFENDER PERPETUAL 13,486.00
30,521.08
2845 ADMINISTRATION
2845.61010 MIRIAM POLLACK AND ASSOCIATES CONSULTING EXPENSES-DEC 2011 6,056.25
2845.64540 NEXTEL WIRELESS SERVICE DEC. 2011 27.25
2845.56140 ILLINOIS DEPT OF REVENUE *SALES TAX - DEC. 2011 1,230.00
2845.65095 OFFICE DEPOT FY2011 P.O. BLANKET ORDER 158.48
2845.61010 HEALTH ENDEAVORS, S.C.HOUSING LIBRARY DIRECTOR 281.48
2845.61010 HILTON ORRINGTON/EVANSTON HOUSING LIBRARY DIRECTOR 562.96
8,316.42
3005 REC. MGMT. & GENERAL SUPPORT
3005.65125 SAM'S CLUB DIRECT SUPPLIES 37.91
3005.64540 NEXTEL WIRELESS SERVICE DEC. 2011 47.60
85.51
3010 REC. BUS. & FISCAL MGMT
3010.62705 PLUG & PAY TECHNOLOGIES CREDIT FEES 30.00
3010.65095 OFFICE DEPOT 2011 OFFICE SUPPLIES 18.99
48.99
3015 COMMUNICATION & MARKETING SRVS
3015.65010 PIONEER PRESS SUBSCRIPTION 14.00
14.00
3020 RECREATION GENERAL SUPPORT
3020.64540 NEXTEL WIRELESS SERVICE DEC. 2011 47.60
47.60
40
CITY OF EVANSTON, ILR5504003B
BILLS LIST
01/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3025 PARK UTILITIES
3025.64005 COMED MONTHLY CHARGES 939.05
3025.64005 COMED MONTHLY CHARGES 79.19
3025.64005 COMED MONTHLY CHARGES 110.11
3025.64005 COMED MONTHLY CHARGES 167.90
3025.64005 COMED MONTHLY CHARGES 35.66
3025.64005 COMED MONTHLY CHARGES 37.58
3025.64005 COMED MONTHLY CHARGES 250.62
3025.64005 COMED MONTHLY CHARGES 315.52
3025.64005 COMED MONTHLY CHARGES 52.45
3025.64005 COMED MONTHLY CHARGES 24.21
3025.64005 COMED MONTHLY CHARGES 49.72
3025.64015 NICOR 0632 MONTHLY CHARGES 126.77
3025.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 332.10
3025.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 1,331.94
3,852.82
3030 CROWN COMMUNITY CENTER
3030.65110 SAM'S CLUB DIRECT PRE-SCHOOL SUPPLIES 76.64
3030.65110 SAM'S CLUB DIRECT PRE-SCHOOL SUPPLIES 76.86
3030.65025 SAM'S CLUB DIRECT PRE-SCHOOL SNACK 270.03
3030.65025 SAM'S CLUB DIRECT MILK 12.45
3030.65110 SAM'S CLUB DIRECT PARTY SUPPLIES 20.44
3030.65025 SAM'S CLUB DIRECT PARTY SUPPLIES 64.31
3030.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 2,946.66
3030.62505 LOCKETT, LAMAR BALLROOM DANCE INSTR.150.00
3030.62505 REJNOWSKA, MALGORZATA ADULT DANCE INSTR.60.00
3030.62505 FIEBIG, ESTHER YOUTH DANCE INSTR.300.00
3030.62505 KANTOR, GARY CLASS INSTR. - MAGIC CLASS 126.00
3030.65025 SAM'S CLUB DIRECT PRE-SCHOOL SUPPLIES 44.20
3030.65025 SAM'S CLUB DIRECT MILK 14.94
3030.62505 VAN DER KARR, MICHELLE A.SWING DANCE INSTR.120.00
3030.65110 SAM'S CLUB DIRECT SNACKS 40.92
3030.65025 SAM'S CLUB DIRECT MILK 14.54
3030.65110 SAM'S CLUB DIRECT SNACKS 35.94
3030.65025 SAM'S CLUB DIRECT SNACKS 94.24
4,468.17
3035 CHANDLER COMMUNITY CENTER
3035.62507 CLASSIC BOWL CAMP FIELD TRIP 26.25
3035.62507 CLASSIC BOWL CAMP FIELD TRIP 45.00
3035.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 36.08
3035.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 9.30
3035.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 66.60
3035.62507 PUTTING EDGE FIELD TRIP WINTER BREAK CAMP 120.00
3035.64015 NICOR 0632 MONTHLY CHARGES 180.71
3035.64540 NEXTEL WIRELESS SERVICE DEC. 2011 27.25
3035.65095 ILLINOIS PAPER COMPANY 2011 BLANKET PO OFFICE PAPER 85.70
3035.65095 ILLINOIS PAPER COMPANY 2011 BLANKET PO OFFICE PAPER 85.70
3035.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 1,128.22
1,810.81
41
CITY OF EVANSTON, ILR5504003B
BILLS LIST
01/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3040 FLEETWOOD JOURDAIN COM CT
3040.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BRUNSWICK ZONE 924.38
3040.64540 NEXTEL WIRELESS SERVICE DEC. 2011 35.25
3040.65025 CATHOLIC CHARITIES OF CHICAGO CATERING SERVICE FJCC FOR 788.50
3040.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 21.51
3040.62225 STA-KLEEN INC.11-12 BLANKET PO CLEANING 33.00
3040.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 2,159.93
3,962.57
3055 LEVY CENTER
3055.64015 NICOR 0632 MONTHLY CHARGES 318.63
3055.65025 SAM'S CLUB DIRECT PROGRAM SUPPLIES 196.46
3055.65095 SAM'S CLUB DIRECT PROGRAM SUPPLIES 6.34
3055.65110 SAM'S CLUB DIRECT PROGRAM SUPPLIES 14.88
3055.62509 UNITED STATES FIRE PROTECTION INSPECTIONS 250.00
3055.62245 UNITED STATES FIRE PROTECTION INSPECTIONS 100.00
3055.62295 FERRARO, CHRISTINA REIMB. PETTY CASH 49.00
3055.62507 FERRARO, CHRISTINA REIMB. PETTY CASH 37.97
3055.65025 FERRARO, CHRISTINA REIMB. PETTY CASH 27.92
3055.65050 FERRARO, CHRISTINA REIMB. PETTY CASH 11.56
3055.65110 FERRARO, CHRISTINA REIMB. PETTY CASH 186.15
3055.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 81.05
3055.62505 ADBRIDON CORP.4 WEEKS-SPANISH CLASS INSTR.259.00
3055.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 3,479.73
3055.56045 ILLINOIS DEPT OF REVENUE *SALES TAX - DEC. 2011 82.00
3055.62210 ALLEGRA PRINT & IMAGING 2011 BLANKET PO PRINTING 558.00
3055.64540 NEXTEL WIRELESS SERVICE DEC. 2011 27.25
5,685.94
3080 BEACHES
3080.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 106.46
3080.64540 NEXTEL WIRELESS SERVICE DEC. 2011 78.21
184.67
3085 RECREATION FACILITY MAINT
3085.64540 NEXTEL WIRELESS SERVICE DEC. 2011 59.63
3085.65110 LAPORT INC 2011 BLANKET PO JANITORIAL 328.55
388.18
3095 CROWN ICE RINK
3095.64540 NEXTEL WIRELESS SERVICE DEC. 2011 81.75
3095.65110 LAPORT INC 2011 BLANKET PO JANITORIAL 368.25
3095.65110 LAPORT INC 2011 BLANKET PO JANITORIAL 322.24
3095.62508 LEVI, MATTHEW REFEREE/BROOMBALL 360.00
3095.62508 KNUTSON, KRISTOFER R.REFEREE/BROOMBALL 600.00
3095.62508 KNUTSON, KRISTOFER R.REFEREE/BROOMBALL 180.00
3095.62245 JORSON & CARLSON BLADE SHARPENING 35.49
3095.62245 JORSON & CARLSON BLADE SHARPENING 34.74
3095.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 8,839.98
3095.62508 BABICZ, STEFAN SCOREKEEP/BROOMBALL 60.00
3095.62508 BABICZ, STEFAN SCOREKEEP/BROOMBALL 250.00
3095.65110 SCS PRODUCTIONS LIGHTING AND HEADSETS FOR 5,175.00
42
CITY OF EVANSTON, ILR5504003B
BILLS LIST
01/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3095.62505 LACROSSE AMERICA, INC.INSTRUCTION LACROSSE CAMPS 2,660.00
3095.65110 SAM'S CLUB DIRECT CAST PARTY 61.18
3095.62508 PFEIFFER, SHAWN REFEREE/BROOMBALL 540.00
3095.62508 PFEIFFER, SHAWN REFEREE/BROOMBALL 180.00
19,748.63
3100 SPORTS LEAGUES
3100.61050 WYNN, ROLANDO L REIMB. IMRF 3,121.40
3,121.40
3110 TENNIS
3110.62505 E-TOWN TENNIS 2011 BLANKET PO FOR TENNIS 698.40
698.40
3130 SPECIAL RECREATION
3130.62507 SAM'S CLUB DIRECT SNACKS 41.33
3130.65025 SAM'S CLUB DIRECT SUPPLIES 140.95
3130.65025 SAM'S CLUB DIRECT HOLIDAY PROGRAM 43.42
3130.64540 NEXTEL WIRELESS SERVICE DEC. 2011 54.50
280.20
3140 BUS PROGRAM
3140.64540 NEXTEL WIRELESS SERVICE DEC. 2011 27.25
27.25
3150 PARK SERVICE UNIT
3150.64540 NEXTEL WIRELESS SERVICE DEC. 2011 54.50
54.50
3210 COMMISSION ON AGING
3210.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 21.04
3210.62295 FERRARO, CHRISTINA REIMB. PETTY CASH 51.00
3210.65025 FERRARO, CHRISTINA REIMB. PETTY CASH 7.16
79.20
3215 YOUTH ENGAGEMENT DIVISION
3215.64540 NEXTEL WIRELESS SERVICE DEC. 2011 50.74
50.74
3505 PARKS & FORESTRY GENERAL SUP
3505.64540 NEXTEL WIRELESS SERVICE DEC. 2011 594.17
594.17
3510 HORTICULTURAL MAINTENANCE
3510.65625 ALEXANDER EQUIPMENT CO.CHAINSAW / PARTS 382.90
3510.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 92.31
3510.65005 W S DARLEY & CO HYDRANT ADJ. WRENCH 54.32
529.53
3520 DUTCH ELM DISEASE CONTROL
3520.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 18.03
18.03
3530 PRIVATE ELM TREE INSURANCE
3530.62385 AUTUMN TREE CARE EXPERTS, INC. GENERAL TREE CARE 8,400.00
3530.56134 HANRAHAN, THOMAS REBATE PRIVATE ELM INSURANCE 70.00
8,470.00
43
CITY OF EVANSTON, ILR5504003B
BILLS LIST
01/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3605 ECOLOGY CENTER
3605.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 374.16
3605.64015 NICOR 0632 MONTHLY CHARGES 251.22
625.38
3710 NOYES CULTURAL ARTS CTR
3710.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 1,462.17
3710.64540 NEXTEL WIRELESS SERVICE DEC. 2011 27.25
3710.62295 THEIS, ALEXANDER REIMB. CUSTODIAN TRAVEL 334.07
1,823.49
3723 NCAP - ARTS CAMP
3723.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 115.55
115.55
3724 WINTER ARTS CAMP
3724.65110 CORY, JEFF REIMB. PETTY CASH 136.78
136.78
3727 NCAP - ETHNIC FESTIVAL
3727.62210 ALLEGRA PRINT & IMAGING EAF BROCHURES 1,254.00
1,254.00
3729 NCAP - LAKESHORE FESTIVAL
3729.62205 CHICAGO TRIBUNE LAF WEB ADERTISING 250.00
3729.62210 FEDEX KINKO'S - CAS FLYER/BROCHURES 1,025.49
1,275.49
3733 NCAP - STARLIGHT CONCERTS
3733.62210 EVANSTON SIGNS & GRAPHICS, INC STARLIGHT CONCERT SERIES SIGNS 195.00
195.00
3805 FACILITIES ADMINISTRATION
3805.64540 NEXTEL WIRELESS SERVICE DEC. 2011 78.20
3805.64005 COMED MONTHLY CHARGES 359.99
438.19
3806 CIVIC CENTER SERVICES
3806.64005 COMED MONTHLY CHARGES 1,115.46
3806.65040 MARK VEND COMPANY VENDING SUPPLIES 103.84
3806.64015 NICOR 0632 MONTHLY CHARGES 9.81
3806.64015 NICOR 0632 MONTHLY CHARGES 177.69
3806.64540 NEXTEL WIRELESS SERVICE DEC. 2011 107.90
3806.62225 DUSTCATCHERS, INC.FLOOR MATS FOR 209.00
3806.62225 DUSTCATCHERS, INC.FLOOR MATS FOR 209.00
1,932.70
3807 CONSTRUCTION AND REPAIRS
3807.62225 DOOR SYSTEMS, INC.DOOR MAINTENANCE 531.25
3807.64540 NEXTEL WIRELESS SERVICE DEC. 2011 864.35
3807.62225 DOOR SYSTEMS, INC.DOOR MAINTENANCE 443.59
3807.65050 EURO ARCHITECTURAL PRODUCTS, I REMOVE BROKEN GLASS UNIT 1,480.00
3807.62225 DOOR SYSTEMS, INC.DOOR MAINTENANCE 477.32
3,796.51
368,949.92
44
CITY OF EVANSTON, ILR5504003B
BILLS LIST
01/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
00195 NEIGHBOR.STABILIZATION PROGRAM
5006 PROGRAM DELIVERY
5006.62205 EVANSTON ROUND TABLE LLC LIVE EVANSTON! AD 279.00
279.00
779.00
00205 EMERGENCY TELEPHONE SYSTEM
5150 EMERGENCY TELEPHONE SYSTM
5150.62509 PATTEN INDUSTRIES ADVANTAGE GOLD SERVICE 698.00
5150.62509 PATTEN INDUSTRIES ANNUAL LOAD BANK TEST 540.00
5150.65625 CHICAGO COMMUNICATIONS, LLC. NARROWBAND 2 SYSTEMS: POLICE 3,680.00
5150.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 2,794.55
5150.65625 DELL COMPUTER CORP.DELL PRECISION COMPUTERS 12,744.50
5150.64540 NEXTEL WIRELESS SERVICE DEC. 2011 1,429.34
21,886.39
21,886.39
00215 CDBG FUND
5203 HANDYMAN
5203.63095 M.C. GLASS & MIRROR LLC TEMPERED STORM WINDOW 57.26
5203.63095 M.C. GLASS & MIRROR LLC WINDOW REPAIRS 198.77
5203.63095 CEDA/ NEIGHBORS AT WORK BLANKET PO REIMBURSE CEDA 952.00
1,208.03
5220 CDBG ADMINISTRATION
5220.65095 OFFICE DEPOT CREDIT-TAPE 22.77-
22.77-
1,185.26
00220 CD LOAN FUND
5280 SINGLE FAM REHAB PROGRAM
5280.65535 ZYDAN CONSTRUCTION, INC.CASE SF1 10-11 1029 DARROW 2,900.00
5280.65535 VALUE REMODELING CASE SF2 0012-10 1501 MCDANIEL 300.00
5280.65535 VALUE REMODELING CASE SF 1 017-11 1930 GREY 10,100.00
5280.65535 VAZQUEZ, RAUL J.CASE SF 010-11 1029 DARROW 900.00
5280.65535 VAZQUEZ, RAUL J.CASE SF 010-11 1029 DARROW 8,500.00
5280.65535 PHOENIX CONSTRUCTION COMPANY O CASE SF1 014-11 330 ASBURY 3,580.00
26,280.00
26,280.00
00225 ECONOMIC DEVELOPMENT FUND
5300 ECON. DEVELOPMENT FUND
5300.65095 OFFICE DEPOT BLANKET PO FY 2011 ECON DEVEL 36.18
5300.65522 RENAISSANCE REALTY AND CONSTRU BUSINESS DISTRICT IMPROVEMENTS 1,262.00
5300.65522 LANDSCAPE CONCEPTS MANAGEMENT, WINTER COLOR 540.00
5300.65522 STRATOSPHERE NETWORKS BUSINESS DISTRICT IMPROVEMENTS 7,001.28
5300.62280 FEDERAL EXPRESS CORP.SHIPPING-BUILDING MTG PACKETS 262.09
5300.65522 RENAISSANCE REALTY AND CONSTRU BUSINESS DISTRICT IMPROVEMENTS 1,337.50
5300.65095 OFFICE DEPOT BLANKET PO FY 2011 ECON DEVEL 31.53
5300.62210 MUMM PRINT SHOP 1 BOX BUSINESS CARDS FOR JIM 19.00
45
CITY OF EVANSTON, ILR5504003B
BILLS LIST
01/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
5300.65625 CENTRAL RUG & CARPET CO.Install carpet per quote dated 2,729.00
5300.65522 MAIN STREET MERCHANTS BUSINESS DISTRICT IMPROVEMENTS 5,000.00
5300.65522 CHICAGO-DEMPSTER MERCHANTS ASS BUSINESS DISTRICT IMPROVEMENTS 2,205.00
5300.62490 ALLEGRA PRINT & IMAGING NAME BADGES - 6 96.00
20,519.58
20,519.58
00330 HOWARD RIDGE TIF
5860 HOWARD RIDGE TIF
5860.65511 VALUE REMODELING WINDOW INSTALL 629 631 HOWARD 4,000.00
5860.65511 NICOR 0632 MONTHLY CHARGES 118.76
4,118.76
4,118.76
00415 CAPITAL IMPROVEMENTS FUND
415410 JAMES PARK PAVEMENT REPAIRS
415410.65653 HALLORAN & YAUCH, INC.JAMES PARK IRRIGATION 5,777.00
415410.65653 CLAUSS BROTHERS, INC.BID #12-62 JAMES PARK 4,575.90
10,352.90
415411 JAMES PK IRRIGATION SYS IMPROV
415411.62145 GRUMMAN/BUTKUS ASSOCIATES JAMES PARK IRRIGATION 1,960.00
415411.65653 HALLORAN & YAUCH, INC.JAMES PARK IRRIGATION 68,563.00
70,523.00
415412 GRANDMOTHER PARK
415412.62145 B.H. SUHR & COMPANY, INC.GRANDMOTHER PARK 1,450.00
1,450.00
415553 CROWN CENTER SYSTEMS REPR
415553.65050 CENTRAL RUG & CARPET CO.REMOVE & REPLACE FLOORING 8,300.00
8,300.00
415568 CROWN CTR IMPR.-MINOR PROJECTS
415568.65050 WOODS DECORATING PAINTING OF STUDIO AT THE 4,500.00
4,500.00
415885 BRIDGE REHAB PROGRAM
415885.65515 ALFRED BENESCH & COMPANY BRIDGE STREET BRIDGE PROJECT 10,286.75
415885.65515 ALFRED BENESCH & COMPANY BRIDGE STREET BRIDGE PROJECT 796.54
415885.65515 ALFRED BENESCH & COMPANY BRIDGE STREET BRIDGE PROJECT 29,888.99
40,972.28
416028 TRAFFIC SIGNAL& ST.LIGHT MAINT
416028.65515 LIGHTING SOLUTIONS OF IL.PEDESTRIAN STREET LIGHT 6,152.00
6,152.00
416127 LAKEFRONT MASTER PLAN
416127.62280 FEDERAL EXPRESS CORP.SHIPPING 17.67
17.67
416138 2011 PARKING REPAIR PROJECTS
416138.65515 WISS, JANNEY, ELSTNER ASSOCIAT COMPREHENSIVE GARAGE REPAIR 16,798.55
16,798.55
416209 CTA YELLOW LINE FEASIBILITY ST
46
CITY OF EVANSTON, ILR5504003B
BILLS LIST
01/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
416209.65515 PB AMERICAS, INC.CTA YELLOW LINE STATION ENGIN.42,418.78
42,418.78
416393 CITY WORKS UPGRADE PW FIELS
416393.65555 AZTECA SYSTEMS, INC.CITYWORKS 16,450.00
416393.65555 AZTECA SYSTEMS, INC.CITYWORKS 12,341.00
28,791.00
230,276.18
00505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
7005.64540 NEXTEL WIRELESS SERVICE DEC. 2011 305.46
305.46
7015 PARKING LOTS & METERS
7015.65050 GRAINGER, INC., W.W.BATTERIES 642.60
7015.68205 IPS GROUP, INC.MONTHLY MANAGEMENT FEES-DEC 371.10
7015.53500 COOK COUNTY COLLECTOR *PARKING TAX-DEC. 2011 240.00
1,253.70
7025 CHURCH STREET GARAGE
7025.53515 SCHNURA, DANIEL J.ACCESS CARD DEPOSIT 25.00
7025.62400 CENTRAL PARKING SYSTEM OF ILLI OPERATING/MNG FEES DEC 2011 23,918.61
7025.62400 CENTRAL PARKING SYSTEM OF ILLI OPERATING/MNG FEES OCT 2011 23,918.61
7025.64505 CALL ONE COMMUNICATION CHARGES 944.25
7025.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 3,603.06
7025.53515 GUZMAN, JOSE ACCESS CARD REFUND 25.00
7025.53515 HUERTA, NICK ACCESS CARD REFUND 25.00
7025.53500 COOK COUNTY COLLECTOR *PARKING TAX-DEC. 2011 1,644.00
7025.64505 CALL ONE COMMUNICATION CHARGES-NOV 2011 943.44
7025.62400 CENTRAL PARKING SYSTEM OF ILLI OPERATING/MNG FEES NOV 2011 23,918.61
78,965.58
7036 SHERMAN GARAGE
7036.64505 CALL ONE COMMUNICATION CHARGES-NOV 2011 1,785.88
7036.62400 CENTRAL PARKING SYSTEM OF ILLI OPERATING/MNG FEES DEC 2011 54,131.57
7036.62400 CENTRAL PARKING SYSTEM OF ILLI OPERATING/MNG FEES NOV 2011 54,131.57
7036.62400 CENTRAL PARKING SYSTEM OF ILLI OPERATING/MNG FEES OCT 2011 54,131.57
7036.62400 REVCON TECHNOLOGIES, INC.TRANSPONDERS 833.00
7036.53500 COOK COUNTY COLLECTOR *PARKING TAX-DEC. 2011 3,127.25
7036.64505 CALL ONE COMMUNICATION CHARGES 1,802.04
7036.53515 EILERS, STEVE ACCESS CARD REFUND 25.00
7036.53515 CUDAHY, JANET ACCESS CARD REFUND 25.00
7036.53515 DEMARIO, ANTHONY ACCESS CARD REFUND 25.00
7036.53515 LEMKE, CHRISTINE ACCESS CARD REFUND 25.00
7036.53515 DERMATOLOGY FOUNDATION ACCESS CARD REFUND 25.00
7036.53515 DEWITT, LAUREN ACCESS CARD REFUND 25.00
7036.62660 INLAND AMERICAN RETAIL MANAGEM ICE MELT 266.00
7036.53515 GADODIA, GAURAV ACCESS CARD REFUND 25.00
7036.53515 MCCARTHY, MARK ACCESS CARD REFUND 25.00
7036.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 13,424.51
183,833.39
47
CITY OF EVANSTON, ILR5504003B
BILLS LIST
01/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7037 MAPLE GARAGE
7037.64505 CALL ONE COMMUNICATION CHARGES 1,246.60
7037.62400 CENTRAL PARKING SYSTEM OF ILLI OPERATING/MNG FEES DEC 2011 47,837.20
7037.62400 CENTRAL PARKING SYSTEM OF ILLI OPERATING/MNG FEES NOV 2011 47,837.20
7037.64015 NICOR 0632 MONTHLY CHARGES 81.25
7037.64505 CALL ONE COMMUNICATION CHARGES-NOV 2011 1,200.67
7037.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 6,888.43
7037.62400 CENTRAL PARKING SYSTEM OF ILLI OPERATING/MNG FEES OCT 2011 47,837.20
7037.53500 COOK COUNTY COLLECTOR *PARKING TAX-DEC. 2011 2,162.25
155,090.80
419,448.93
00510 WATER FUND
7100 WATER GENERAL SUPPORT
7100.56145 HOME DEPOT 35565 REFUND FIRE HYDRANT DEPOSIT 700.74
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 126.55
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 129.28
7100.64540 NEXTEL WIRELESS SERVICE DEC. 2011 206.80
7100.65095 OFFICE DEPOT OFFICE SUPPLIES FOR FY 2011 69.29
7100.65095 OFFICE DEPOT OFFICE SUPPLIES FOR FY 2011 8.43
7100.62245 HULSINGER ELECTRIC REPAIR & MAINTENANCE OF 54"4,675.00
7100.65095 OFFICE DEPOT OFFICE SUPPLIES FOR FY 2011 42.90
7100.65095 OFFICE DEPOT OFFICE SUPPLIES FOR FY 2011 117.24
7100.62210 FEDEX KINKO'S - CAS ADMINISTRATION PRINTING 444.59
7100.62210 FEDEX KINKO'S - CAS ADMINISTRATION PRINTING 425.76
6,946.58
7105 PUMPING
7105.64505 CALL ONE COMMUNICATION CHARGES-NOV 2011 131.74
7105.64015 NICOR 0632 MONTHLY CHARGES 80.78
7105.64540 NEXTEL WIRELESS SERVICE DEC. 2011 163.50
7105.65070 PATTEN INDUSTRIES OR 5861 Turbo Charger 2,709.80
7105.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 58,869.76
7105.64505 CALL ONE COMMUNICATION CHARGES 127.44
62,083.02
7110 FILTRATION
7110.64540 NEXTEL WIRELESS SERVICE DEC. 2011 163.50
7110.65070 BAY INSULATION OF ILLINOIS INC FIBERGLASS PIPE INSULATION &2,060.27
7110.65030 PRISTINE WATER SOLUTIONS, INC. BLENDED ORTHO-POLYPHOSPHATE 10,012.59
7110.65070 SMITH ECOLOGICAL SYSTEMS CO. WALLACE & TIERNAN CHLORINE 11,967.03
7110.65070 SMITH ECOLOGICAL SYSTEMS CO. WALLACE & TIERNAN CHLORINE 9.00
7110.65015 U.S. ALUMINATE ALUMINA TRIHYDRATE (PER SPEC)4,519.94
7110.65015 U.S. ALUMINATE ALUMINA TRIHYDRATE (PER SPEC)4,524.00
7110.65015 U.S. ALUMINATE ALUMINA TRIHYDRATE (PER SPEC)4,493.57
7110.65015 U.S. ALUMINATE ALUMINA TRIHYDRATE (PER SPEC)4,532.12
7110.65015 U.S. ALUMINATE ALUMINA TRIHYDRATE (PER SPEC)4,532.12
7110.62465 UNDERWRITERS LABORATORIES INC. 2011 Laboratory Testing 92.00
7110.62465 UNDERWRITERS LABORATORIES INC. 2011 Laboratory Testing 10.00
7110.65015 ALEXANDER CHEMICAL CORPORATION HYDROFLUORSILIC ACID 15,501.55
7110.65015 JCI JONES CHEMICALS INC LIQUID CHLORINE -TON CONTAINER 2,940.00
48
CITY OF EVANSTON, ILR5504003B
BILLS LIST
01/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
65,357.69
7115 DISTRIBUTION
7115.64540 NEXTEL WIRELESS SERVICE DEC. 2011 374.50
374.50
7120 WATER METER MAINTENANCE
7120.64540 NEXTEL WIRELESS SERVICE DEC. 2011 86.25
7120.65070 BADGER METER, INC.WATER METER & METER READING 2,331.72
2,417.97
7130 WATER CAPITAL OUTLAY
7130.65702 UNDERGROUND PIPE & VALVE COMPA ROMAC 36" COUPLING STYLE 400 1,426.00
7130.65702 ACTIVE ELECTRICAL SUPPLY ELECTRICAL SUPPLIES PER 723.82
7130.65702 ACTIVE ELECTRICAL SUPPLY ELECTRICAL SUPPLIES PER 90.30
7130.65702 MID-STATES ENGINEERING & SALES 10 GPM FILTER CART 3,213.00
5,453.12
142,632.88
00513 WATER-DEPR, IMPROV & EXTENSION
733067 SECURITY IMPROVEMENTS - WATER
733067.65515 JOHNSON PIPE & SUPPLY CO.Items per Quote #142809-00 4,281.59
733067.65515 DELL COMPUTER CORP.7 DELL OPTIPLEX 990 COMPUTERS 88.74
733067.65515 DELL COMPUTER CORP.7 DELL OPTIPLEX 990 COMPUTERS 7,952.04
733067.65515 SECURITY EQUIPMENT SUPPLY, INC FIRE ALARM SYSTEM 41.60
733067.65515 SECURITY EQUIPMENT SUPPLY, INC FIRE ALARM SYSTEM 4,689.57
17,053.54
733078 SCADA SYSTEM IMPROVEMENTS
733078.62145 CAMP DRESSER & MCKEE INC.EVANSTON WATER UTILITY 805.51
733078.62145 CAMP DRESSER & MCKEE INC.EVANSTON WATER UTILITY 4,589.78
5,395.29
733113 PUMP. STATON SWITCHGEAR REPAIR
733113.62145 CAMP DRESSER & MCKEE INC.ENGINEERING SERVICES FOR 3,021.19
3,021.19
25,470.02
00515 SEWER FUND
7400 SEWER MAINTENANCE
7400.64540 NEXTEL WIRELESS SERVICE DEC. 2011 233.75
7400.62460 THIRD MILLENNIUM ASSOC REGULAR, PAST DUE & SHUT OFF 217.24
7400.65055 VOLLMAR CLAY PRODUCTS CO.48" T&G FLAT TOP 900.00
7400.65055 VOLLMAR CLAY PRODUCTS CO.48" T&G FLAT TOP 300.00
7400.65055 VOLLMAR CLAY PRODUCTS CO.48"X24" T&G PRE-CAST BARREL 744.00
7400.65055 VOLLMAR CLAY PRODUCTS CO.48"X24" T&G PRE-CAST BARREL 440.00
7400.65055 VOLLMAR CLAY PRODUCTS CO.36"X24" T&G PRE-CAST BARREL 384.00
7400.65055 VOLLMAR CLAY PRODUCTS CO.36"X24" T&G PRE-CAST BARREL 384.00
7400.65055 VOLLMAR CLAY PRODUCTS CO.48" T&G FLAT TOP 300.00
7400.65055 VOLLMAR CLAY PRODUCTS CO.36"X24" T&G PRE-CAST BARREL 1,152.00
7400.65055 VOLLMAR CLAY PRODUCTS CO.36" T&G FLAT TOP 1,200.00
7400.65055 VOLLMAR CLAY PRODUCTS CO.48"X24" T&G PRE-CAST BARREL 440.00
7400.65055 VOLLMAR CLAY PRODUCTS CO.48"X24" T&G PRE-CAST BARREL 744.00
49
CITY OF EVANSTON, ILR5504003B
BILLS LIST
01/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7400.62461 C.T.R. SYSTEMS CALLAN AVENUE SEWER CLEANING 9,000.00
7400.62415 KLF TRUCKING 2011 DEBRIS HAULING & DISPOSAL 2,701.50
19,140.49
7420 SEWER IMPROVEMENTS
7420.65515 AMERICAN PIPE LINERS, INC.2011 CIPP SEWER REHAB 7,859.60
7,859.60
27,000.09
00520 SOLID WASTE FUND
7685 REFUSE COLLECT & DISPOSAL
7685.68310 WELLS FARGO BANK- SWANCC SWANCC CAPITAL COSTS 3,965.20
7685.62415 GROOT RECYCLING & WASTE SERVIC RESIDENTIAL REFUSE -MARCH 59,566.00
7685.62405 WELLS FARGO BANK- SWANCC SWANCC OPERATIONS & MAINT.46,351.37
7685.56155 ILLINOIS DEPT OF REVENUE *SALES TAX - DEC. 2011 27.00
109,909.57
109,909.57
00600 FLEET SERVICES
7705 GENERAL SUPPORT
7705.64540 NEXTEL WIRELESS SERVICE DEC. 2011 108.45
7705.64505 CALL ONE COMMUNICATION CHARGES-NOV 2011 241.02
7705.65095 OFFICE DEPOT OFFICE SUPPLIES 23.54
7705.65095 OFFICE DEPOT OFFICE SUPPLIES 27.62
7705.65095 OFFICE DEPOT OFFICE SUPPLIES 5.85
7705.64505 CALL ONE COMMUNICATION CHARGES 241.02
647.50
7710 MAJOR MAINTENANCE
7710.65060 GOLF MILL FORD ASSORT. GASGETS ASSY.137.13
7710.65060 GOLF MILL FORD GASKET 11.04
7710.65060 GOLF MILL FORD PARTS RETURN CREDIT 139.96-
7710.65060 GRAINGER, INC., W.W.ROOF MAGNETS 154.83
7710.65060 GROVER WELDING COMPANY WELD REPAIR LANDING GEAR 225.00
7710.65060 GOLF MILL FORD WELD REPAIR #658 327.99
7710.65060 INTERSTATE BATTERY OF NORTHERN VEHICLE BATTERIES 394.00
7710.65060 INTERSTATE BATTERY OF NORTHERN VEHICLE BATTERIES-8 770.20
7710.65060 INTERSTATE BATTERY OF NORTHERN BATTERIES 394.00
7710.65060 LAWSON PRODUCTS, INC.BRASS FITTING 8.70
7710.65060 MCCANN INDUSTRIES, INC.OUTSIDE GLASS REPAIRS 3,994.25
7710.65060 MIDAS AUTO SERVICE EXPERTS OUTSIDE EXHAUST REPAIR 160.00
7710.65060 NORTH SHORE TOWING TIRE CHANGE 50.00
7710.65060 NORTH SHORE TOWING TIRE CHANGE 50.00
7710.65060 P & G KEENE ELECTRICAL ALTERNATOR 168.00
7710.65065 POMP'S TIRE SERVICE, INC.NEW & REPAIRED TIRES 443.50
7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIR 427.50
7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIR 544.39
7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIR 917.10
7710.65065 POMP'S TIRE SERVICE, INC.TIRES 322.68
7710.65065 SHRED ALL RECYCLING SYSTEMS IN TIRE RECYCLING 240.24
7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO OUTSIDE REPAIR 4,158.50
50
CITY OF EVANSTON, ILR5504003B
BILLS LIST
01/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO OUTSIDE REPAIR 3,959.25
7710.65060 STANDARD EQUIPMENT COMPANY SLEEVE BEARING-NYLON 38.88
7710.65060 STANDARD EQUIPMENT COMPANY 2 HANDLE ASSEMBLIES 283.11
7710.65060 SUNNYSIDE PARTS WAREHOUSE THROTTLE BODY 223.30
7710.65060 SUNNYSIDE PARTS WAREHOUSE DOOR HANDLE 63.85
7710.65065 WENTWORTH TIRE SERVICE TIRE SERVICE CALL 237.50
7710.65065 WENTWORTH TIRE SERVICE 2 NEW TIRES 567.86
7710.65065 WENTWORTH TIRE SERVICE TIRE REPAIR 99.00
7710.65060 WHOLESALE DIRECT INC 12 SEALED BEAMS 52.77
7710.65060 WHOLESALE DIRECT INC MARKER LIGHT 24.39
7710.65060 WHOLESALE DIRECT INC WIPER BLADES 46.41
7710.65060 WHOLESALE DIRECT INC 3 PINS & CONNECTION KIT 39.52
7710.65060 WHOLESALE DIRECT INC END CAP LENS 105.45
7710.65060 WHOLESALE DIRECT INC STROBE POWER SUPPLY CREDIT 176.40-
7710.65060 CARQUEST EVANSTON BRAKE PADS 380.43
7710.65035 WORLD FUEL SERVICES, INC./TEXO BIODIESEL 24,693.26
7710.65035 WORLD FUEL SERVICES, INC./TEXO UNLEADED NL GASOHOL 25,011.39
7710.65060 ZEIGLER CHEVROLET-SCHAUMBURG L TRANSMISSION 179.23
7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIR-1 202.02
7710.65060 JENNINGS CHEVROLET PARTS 39.96
7710.65060 MONROE TRUCK EQUIPMENT SPINNER BULBS 103.60
7710.65060 PERR TRUCK & TRAILER BODY OUTSIDE REPAIR 5,029.61
7710.65015 1ST AYD CORP.SHOP CHEMICALS 641.88
7710.65085 KOWALEWSKI, JASON TOOL ALLOWANCE 550.00
7710.65085 LARRY, LUCAS K TOOL ALLOWANCE 550.00
7710.65060 A & A TRANSMISSION CORP.OUTSIDE REPAIR 484.55
7710.65060 A & A TRANSMISSION CORP.TIRE REPAIRS 80.00
7710.65060 AETNA TRUCK PARTS, INC.ASSORTED FILTERS 263.70
7710.65060 AETNA TRUCK PARTS, INC.AIR BRAKE FILTER 129.21
7710.65060 AETNA TRUCK PARTS, INC.BULB/SWITCH 147.50
7710.65060 BUCK BROTHERS, INC.OUTSIDE REPAIR 2,345.25
7710.65060 BUCK BROTHERS, INC.SQUEEGY/BOTTOM OF BLADE 488.75
7710.65060 BUCK BROTHERS, INC.HYGARD OIL/SEAL 131.36
7710.65060 CARQUEST EVANSTON BRAKE ROTOR RETURN 73.82-
7710.65060 CARQUEST EVANSTON AIR DRYER/CORE RETURN 114.00-
7710.65060 CARQUEST EVANSTON CORE RETURN 90.00-
7710.65060 CARQUEST EVANSTON BRAKE CABLE RETURN 47.49-
7710.65060 CARQUEST EVANSTON PAINT REMOVER 19.70
7710.65060 CARQUEST EVANSTON HEAD LIGHT 15.38
7710.65060 CARQUEST EVANSTON PARTS 16.53
7710.65060 CARQUEST EVANSTON RUBBERIZED UNDERCOAT 7.34
7710.65060 CARQUEST EVANSTON HD VOLT GAUGE 26.39
7710.65060 CARQUEST EVANSTON BAND CLAMP 10.86
7710.65060 CARQUEST EVANSTON TRUCK BED EQUIP.600.95
7710.65060 CARQUEST EVANSTON STARTER 129.79
7710.65060 CARQUEST EVANSTON ASSORT. FUEL CONNECTORS 38.25
7710.65060 CARQUEST EVANSTON WIPER BLADE 8.20
7710.65060 CARQUEST EVANSTON HEAD LIGHT 15.38
7710.65060 CARQUEST EVANSTON CABIN AIR FILTERS 59.22
7710.65060 CARQUEST EVANSTON VELCRO STRIPS 8.24
51
CITY OF EVANSTON, ILR5504003B
BILLS LIST
01/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 CARQUEST EVANSTON BULBS 16.00
7710.65060 CARQUEST EVANSTON STARTER 185.79
7710.65060 CERTIFIED LABORATORIES GLUE ENHANCER 96.74
7710.65060 CHICAGO INTERNATIONAL TRUCKS, OUTSIDE ENGINE REPAIR 887.74
7710.65060 CHICAGO INTERNATIONAL TRUCKS, BLOWER RESISTOR 342.30
7710.65060 CHICAGO INTERNATIONAL TRUCKS, SEAT CONTROL VALVE 28.10
7710.62355 CINTAS #22 UNIFORM CLEANING 114.50
7710.62355 CINTAS #22 UNIFORM CLEANING 114.50
7710.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 149.56
7710.62355 CINTAS #769 WEEKLY MAT SERVICE 141.49
7710.62355 CINTAS #769 WEEKLY MAT SERVICE 141.49
7710.65035 CITY WELDING SALES & SERVICE I PROPANE 175.30
7710.65035 CITY WELDING SALES & SERVICE I PROPANE 121.30
7710.65035 COUNTRY GAS CO.PROPANE 29.95
7710.65060 CUMMINS N POWER, LLC.VALVE RETURN 44.00-
7710.65060 CUMMINS N POWER, LLC.VALVE RETURN 250.58-
7710.65060 CUMMINS N POWER, LLC.TUBE, VENT 25.48
7710.65060 CUMMINS N POWER, LLC.OUTSIDE REPAIR 1,337.70
7710.65060 FREEWAY FORD TRUCK SALES OUTSIDE REPAIR 1,603.03
7710.65060 CUMMINS N POWER, LLC.HEATER CONTROL ASSYM.15.66
7710.65060 CUMMINS N POWER, LLC.SWITCH 83.42
7710.65060 CUMMINS N POWER, LLC.HEAD LAMP 273.42
7710.65060 CUMMINS N POWER, LLC.TIE ROD & SHOCKS 379.21
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC SIREN BRAKE 95.76
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC SCREEN DOME CREDIT 76.99-
7710.65060 GOLF MILL FORD HOSE 252.64
7710.65060 GOLF MILL FORD SIDE BOARDS 692.89
7710.65060 GOLF MILL FORD COMBINATION SWITCH 101.50
7710.65060 GOLF MILL FORD SQUAD KEYS 251.52
7710.65060 GOLF MILL FORD SENSOR 174.71
88,866.73
7720 CAPITAL OUTLAY
7720.65550 CURRIE MOTORS 7-VEHICLE REPLACEMENT PURCHASE 443,838.40
443,838.40
533,352.63
00605 INSURANCE FUND
7800 RISK MANAGEMENT
7800.66051 GALLAGHER BENEFIT SERVICES, IN Dependent Eligibility Audit 9,500.00
9,500.00
790152 LASALVIA CASE
790152.62130 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 19.82
19.82
9,519.82
00705 POLICE PENSION FUND
8100 POLICEMEN'S PENSION
8100.61755 GREAT LAKES ADVISORS, INC *4TH QRT FIXED INCOME MANG.6,118.93
8100.61755 SCHOOLMASTER, TIMOTHY *IMN SUPERBOWL OF INDEXING 275.54
52
CITY OF EVANSTON, ILR5504003B
BILLS LIST
01/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
8100.61755 SCHOOLMASTER, TIMOTHY *ILR PUBLIC FUND BOARDS FORUM 347.17
8100.61755 OTTOSEN BRITZ KELLY COOPER AND *LEGAL SERVICES 5,543.72
12,285.36
12,285.36
53
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
Supplemental Bills List Attachment
Sewer
7550.68305 IEPA Loan Disbursement Sewer Imp 129,962.47
7535.68305 IEPA Loan Disbursement Sewer Imp 50,007.81
7540.68305 IEPA Loan Disbursement Sewer Imp 150,776.12
330,746.40
330,746.40
Grand Total 2,283,860.79
Prepared by Date
Approved by Date
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 01/24/2012
54
CITY OF EVANSTON, ILR5504003B
BILLS LIST
01/25/12PERIOD ENDING
00100 GENERAL ACCOUNT
100 GENERAL FUND
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
100.21650 NATIONAL GUARDIAN LIFE INSURAN INSURANCE PREMIUM JAN 2012 416.59
100.21640 GUARDIAN EMPLOYEE DENTAL PREMIUM JAN 12 12,856.63
100.21639 EYE MED VISION CARE EMPL VISION COVERAGE JAN 2012 2,881.79
100.21640 METLIFE SMALL BUSINESS CENTER EMPLOYEE DENTAL PREM JAN 2012 17,398.84
33,553.85
1510 PUBLIC INFORMATION
1510.62665 EVANSTON COMMUNITY MEDIA CENTE OPERATIONAL EXP. JAN. 2012 8,333.33
8,333.33
1910 FINANCE DIVISION - REVENUE
1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 4.85
1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 19.49
24.34
1932 INFORMATION TECHNOLOGY DIVI.
1932.62250 PRESSTEK, INC.SERVICE CONTRACT 2012 1,344.60
1932.62340 INTERNET CONTENT MANAGEMENT (I WEBSENSE ANNUAL RENEWAL 9,695.00
11,039.60
1940 MISC. EXPENDITURES / BENEFITS
1940.61510 EAP CONSULTANTS, INC.EMPLOYEE SERVICES-JAN 2012 1,027.24
1,027.24
2250 SERVICE DESK
2250.62425 COLLEY ELEVATOR CO.ELEVATOR INSPECTIONS-JAN 2012 168.00
168.00
2260 OFFICE OF ADMINISTRATION
2260.62295 CEPIEL, DAVID MEAL REIMB. - LEAD HOMICIDE 60.00
2260.62295 SOSA, ANTHONY MEAL REIMB. - RAPID DEPLOYMENT 60.00
2260.62295 CURTIN III, THOMAS G MEALS- USE OF FORCE INSTR.36.00
2260.62295 OSTAP, ANNA MEALS- MEDICAL PREPAREDNESS 100.00
2260.62295 WOZNIAK, PATRICK L MEALS- MEDICAL PREPAREDNESS 100.00
2260.62295 WRIGHT, JODY MEALS -MNG. INVESTIGATIVE UNIT 36.00
2260.62295 WILSON, TOSHA L MEAL REIMB. - LEAD HOMICIDE 60.00
2260.62295 WIEDLIN, BARBARA J MEALS -MNG. INVESTIGATIVE UNIT 36.00
2260.62295 WHITEHEAD, ROBERT R MEAL REIMB. - KRAV MAGA COURSE 60.00
2260.62295 SOPHIER, SCOTT MEAL REIMB. - TRAFFIC CRASH 60.00
2260.62295 ROBINSON, CHARLOTTE A.MEAL REIMB. - LEAD HOMICIDE 60.00
2260.62295 NIZIOLEK, REBECCA S.MEAL REIMB. - RAPID DEPLOYMENT 60.00
2260.62295 LEVY, GIL J MEAL REIMB. - RAPID DEPLOYMENT 60.00
2260.62295 KUBIAK, MARCIN MEAL REIMB. - LEAD HOMICIDE 60.00
2260.62295 HARTLEY, ARETHA MEAL REIMB. - INTERNAL AFFAIRS 140.00
988.00
2407 HEALTH SERVICES ADMIN
2407.62360 ILLINOIS PUBLIC HEALTH ASSOCIA IPHA ANNUAL MEMBERSHIP 2012 500.00
500.00
2435 FOOD AND ENVIRONMENTAL HEALTH
2435.62360 ILLINOIS ENVIRONMENTAL HEALTH MEMBERSHIP DUES 2012 - 4 40.00
55
CITY OF EVANSTON, ILR5504003B
BILLS LIST
01/25/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2435.62360 ILLINOIS ENVIRONMENTAL HEALTH MEMBERSHIP DUES 2012 - 4 40.00
2435.62360 ILLINOIS ENVIRONMENTAL HEALTH MEMBERSHIP DUES 2012 - 4 40.00
2435.62360 ILLINOIS ENVIRONMENTAL HEALTH MEMBERSHIP DUES 2012 - 4 40.00
160.00
2640 TRAF. SIG. & ST. LIGHT. MAINT
2640.65070 ELCAST LIGHTING STREETLIGHT FIXTURE REPAIRS 960.00
960.00
3055 LEVY CENTER
3055.65110 DRAMATISTS PLAY SERVICE ECT ROYALTIES FOR SPRG 2012 300.00
300.00
3095 CROWN ICE RINK
3095.62360 SESAC MUSIC LICENSE FEES 1,011.00
1,011.00
3710 NOYES CULTURAL ARTS CTR
3710.62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICE 33.25
33.25
58,098.61
00190 HPRP GRANT FUND
4901 HPRP GRANTS
4901.63156 CONNECTIONS FOR THE HOMELESS HPRP 2012 DRAW DOWN REQUEST 67.38
4901.63158 CONNECTIONS FOR THE HOMELESS HPRP 2012 DRAW DOWN REQUEST 143.46
4901.63159 CONNECTIONS FOR THE HOMELESS HPRP 2012 DRAW DOWN REQUEST 26,945.33
4901.63160 CONNECTIONS FOR THE HOMELESS HPRP 2012 DRAW DOWN REQUEST 12,594.43
39,750.60
39,750.60
00225 ECONOMIC DEVELOPMENT FUND
5300 ECON. DEVELOPMENT FUND
5300.62660 EVANSTON INVENTURE MEMBERSHIP DUES 1,800.00
1,800.00
1,800.00
00505 PARKING SYSTEM FUND
7025 CHURCH STREET GARAGE
7025.62509 REVCON TECHNOLOGIES, INC.REVCON MAINTENACE AGREEMENT 2,650.00
2,650.00
7036 SHERMAN GARAGE
7036.62509 REVCON TECHNOLOGIES, INC.REVCON MAINTENANCE AGREEMEN 7,510.00
7,510.00
7037 MAPLE GARAGE
7037.62509 REVCON TECHNOLOGIES, INC.REVCON MAINTENANCE AGREEMENT 5,036.00
5,036.00
15,196.00
00600 FLEET SERVICES
7710 MAJOR MAINTENANCE
7710.65060 VERMEER MIDWEST CONTROLLER 700.74
56
CITY OF EVANSTON, ILR5504003B
BILLS LIST
01/25/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 VERMEER MIDWEST VALVE DIRECTIONAL CONTROL 459.03
7710.65065 WENTWORTH TIRE SERVICE 4 NEW TIRES 595.00
7710.65060 WEST SIDE TRACTOR 2 RELAYS 56.68
7710.65060 WHOLESALE DIRECT INC 25 WIPER BLADES 147.15
7710.62240 ZEIGLER CHEVROLET-SCHAUMBURG L TPM READERS 724.88
7710.65060 ZEIGLER CHEVROLET-SCHAUMBURG L REPLACE KEY/TRANSMITER 381.92
7710.65060 A & A TRANSMISSION CORP.WIPER MOTOR 1,292.53
7710.65060 A & A TRANSMISSION CORP.WINDSHIELD REPLACEMENT 175.00
7710.65060 AIM DISTRIBUTION NITRILE GLOVES 99.99
7710.65060 CARQUEST EVANSTON HYDROL. FITTING 76.09
7710.65060 CARQUEST EVANSTON PARTS RETURN CREDIT 171.00-
7710.65060 CARQUEST EVANSTON FUEL FILTERS 108.41
7710.65060 CARQUEST EVANSTON ALTERNATOR 235.39
7710.65060 CARQUEST EVANSTON STARTER RETURN 64.00-
7710.65060 CARQUEST EVANSTON 10 BULBS 10.40
7710.65060 CARQUEST EVANSTON TRIPLE SOCKET 22.86
7710.65060 CHICAGO INTERNATIONAL TRUCKS, RADIO 198.93
7710.65060 CHICAGO INTERNATIONAL TRUCKS, RADIO HARNESS 27.29
7710.62355 CINTAS #22 MAT SERVICE 109.98
7710.62355 CINTAS #769 MAT SERVICE 152.90
7710.65035 CITY WELDING SALES & SERVICE I PROPANE, LIQUIFIED 117.80
7710.65060 CUMBERLAND SERVICENTER BRAKE VALVE 257.77
7710.65060 CUMMINS N POWER, LLC.PUMP, WATER 217.25
7710.65065 DUXLER TIRE & CAR CENTER WHEEL BALANCE 40.00
7710.65065 CUMMINS N POWER, LLC.WHEEL BALANCE 40.00
7710.65060 EVANSTON CAR WASH & DETAIL CEN 2 WASHES 17.98
7710.65060 GOLF MILL FORD SHIELD 11.76
7710.65060 GOLF MILL FORD CORE/ALTERNATOR 262.82
7710.65060 GOLF MILL FORD REAR CALIPER 112.98
7710.65060 GOLF MILL FORD CORE RETURN 60.00-
7710.65060 GOLF MILL FORD CORE RETURN 75.00-
7710.65060 GRAINGER, INC., W.W.5 - EXTINGUISHERS 152.28
7710.65060 INTERSTATE BATTERY OF NORTHERN 6 - BATTERIES 589.90
7710.65060 LEACH ENTERPRISES, INC.AIR DRYER SPIN 306.56
7710.65060 LEMOI HARDWARE NUTS/BOLTS 3.00
7710.65065 POMP'S TIRE SERVICE, INC.3 RECAP TIRES 530.04
7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO BUMPER ASSY./TRIM 2,135.36
10,000.67
10,000.67
00605 INSURANCE FUND
7801 EMPLOYEE BENEFITS
7801.57230 NEY, NEAL J REIMBURSEMENT-JAN INS PREMIEUM 145.49
145.49
145.49
57
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
Supplemental Bills List Attachment
Insurance
Various Various Worker's Comp 20,383.14
Various Various Casualty Loss 16,088.62
Various Various Worker's Comp 241,661.89
Various Various Casualty Loss 15,003.73
293,137.38
NSP2
5027.62516 Chicago Title & Trust NSP2 Real Estate Sale 28,800.00
5020.62486 Affinity Title Service NSP2 Acquisition-Real Estate Close 106,566.27
Various Brinshore Development LLC NSP2 Real Estate Activities 310,445.66
445,811.93
738,949.31
Grand Total 863,940.68
Prepared by Date
Approved by Date
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 01/25/2012
58
For City Council meeting of January 23, 2012 Item A3.1
Business of the City by Motion: Service Center Locker Room Renovation
For Action
To: Honorable Mayor, Members of the City Council
Members of the Administration and Public Works Committee
From: Douglas J. Gaynor, Director of Parks, Recreation & Community Services
Paul D’Agostino, Superintendent of Parks, Forestry & Facilities
Stefanie Levine, Assistant Superintendent of Parks, Forestry & Facilities
Subject: Contract Award Recommendation for the Service Center Locker Room
Renovation Project, Bid #12-57
Date: January 23, 2012
Recommended Action:
Staff recommends approval of the base bid plus alternate 1 for the Service Center
Locker Room Renovation Project to Manusos General Contracting, Inc. (Manusos)
located at 91 Christopher Way, Fox Lake, Illinois 60020 in the total amount of $311,630.
Funding Sources:
FY 2012 CIP Carryover #415229: $ 7,500
FY 2012 CIP #415229: $392,500
Total $400,000
Summary:
Constructed in 1980 the 135,000 square foot Evanston Service Center consists of four
interrelated building wings (A through D) and serves as the heart of City operations.
Building “B” serves as the main operations center and contains offices, storage space,
trade shops, the data center, cafeteria space and locker/washrooms.
The existing locker and washroom facility serve approximately 100 male and 15 female
employees on a daily basis. The vast majority of these employees work in field
operations and require regular use of clean and well designed lockers and shower
facilities to provide a suitable working environment. After 31 years of continuous
service, the existing locker and washrooms are in need of renovation. In addition to the
need to address ADA and code compliance issues, the facility is worn from heavy use
and requires the replacement of a variety of finishes and fixtures. Overall, the locker and
washroom areas are poorly designed as they are essentially open to public viewing
from an adjacent corridor, creating a variety of privacy issues. Additionally, the locker
Memorandum
59
room area does not provide adequate accommodation for dealing with wet or soiled
clothing material which is often in need of storage or cleaning on site. In order to
address these items the City hired consultants Behles & Behles to prepare remodeling
documents for public bidding and construction.
Bid documents for the project were publicly released on December 1, 2011. Bids to
perform this work were opened and publicly read on January 10, 2012. A total of six
bids were received as follows:
Contractor Address Base Bid Alternate
1
Alternate
2
Manusos General
Contracting, Inc. 91 Christopher Way, Fox Lake, IL $308,380 $3,250 $(7,515)
Boller Construction
Company, Inc.
3045 Washington Street,
Waukegan, IL $324,000 $2,600 $(7,500)
Best Quality Builder of
Illinois, Inc. 733 N. Westmore, Villa Park, IL $385,000 $3,600 $(5,000)
Central Lakes
Construction Co. Inc.
749 Pinecrest Drive, Prospect
Heights, IL $389,881 $5,500
$(13,000)
Prinmar Corporation
8601 W. Bryn Mawr Ave, Suite 110,
Chicago, IL $391,371 $3,100 $(6,400)
GA Johnson & Son 828 Foster Street, Evanston, IL $399,580 $5,000 $(3,800)
In order to provide greater bidding flexibility, two alternate items were requested as
follows:
Alternate 1: Install new shower valves and trim at the existing shower enclosures to
remain. In order to help reduce costs, the base bid requires the reuse of
existing shower valves and trim in portions of the facility. Providing new
valves and trim will ensure better operation with new versus salvaged
equipment. As this item is within the available budget, staff recommends
acceptance of this alternate.
Alternate 2: Install fluorescent light fixtures in lieu of base bid LED light fixtures. The
base bid includes the installation of high efficiency LED lighting. This
alternate, which requires the use of fluorescent lighting in place of LED
lighting, was provided in order to help reduce costs. However, as
installation of the LED lighting is within the project budget and will help
reduce long-term energy use, staff does not recommend acceptance of
this alternate.
Staff recommends award of the base bid plus alternate 1 for the lump sum amount of
$311,630 to Manusos. Manusos is in compliance with the City’s M/W/EBE goals (please
see attached memorandum for additional information). Staff has contacted Manusos’
reference with favorable results. One reference from a municipality indicated that
Manusos’ work quality was outstanding and that they hire this contractor regularly. A
second reference from a park district indicated that Manusos provided such excellent
service the company is at the top of the park district’s list for future work.
60
A breakdown of project expenditures is as follows:
Item Amount
CIP Account #415229 $400,000
Recommended bid award -$311,630
Current encumbrances -$13,929
Balance Remaining $74,441
Work on this project is scheduled to begin in February 2012. The current substantial
completion deadline is May 11, 2012.
-------------------------------------------------------------------------------------
Attachments:
MWEBE Memo
61
Bid No 12-57, Service Center Locker Room Project, M/W/EBE Compliance Approval, Manusos General, Inc., 1-13-11
To: Stefanie Levine, Assistant Superintendent, Parks, Recreation and
Community Services
From: Joseph McRae, Interim Assistant City Manager
Subject: Bid No. 12-57, Service Center Locker Room Project, M/W/EBE
Compliance Approval, Manusos General Contracting, Inc.
Date: January 13, 2012
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City’s goal is to have general contractors utilize
M/W/EBEs to perform no less than 25% of the awarded contract. However,
woman-owned business enterprises (WBE) performing as general contractors
such as Manusos General Contracting, Inc. meet all phases of compliance, i.e.,
initial, interim and final.
Manusos General Contracting, Inc.’s total base bid is $308,380.00 and will
receive 100% credit.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
Manusos General
Contracting, Inc.
91 Christopher Way,
Fox Lake, IL 60020
Primary
Contractor
$308,380.00 100% X
Total M/W/EBE $308,380.00 100%
Cc: Jewell Jackson, Purchasing & Contracts Manager
Memorandum
62
For City Council meeting of January 23, 2012 Item A3.2
Business of the City by Motion: Service Center Parking Deck Repair Project
For Action
To: Honorable Mayor, Members of the City Council
Members of the Administration and Public Works Committee
From: Douglas J. Gaynor, Director of Parks, Recreation & Community Services
Paul D’Agostino, Superintendent of Parks, Forestry & Facilities
Stefanie Levine, Assistant Superintendent of Parks, Forestry & Facilities
Subject: Contract Award Recommendation for the Service Center Parking Deck
Repair Project, Bid #12-65
Date: January 23, 2012
Recommended Action:
Staff recommends approval of the base bid plus alternates 1 and 3 for the Service
Center Parking Deck Repair Project to G.A. Johnson & Son located at 828 Foster
Street, Evanston, Illinois 60201 in the total amount of $554,880.
Funding Sources:
FY 2012 CIP #415224: $700,000
Summary:
Constructed in 1980 the 135,000 square foot Evanston Service Center consists of four
interrelated building wings (A through D) and serves as the heart of City operations.
Building “D” is comprised of a series of high bays which serve as the main storage
facility for the City’s fleet of Public Works, Parks and Forestry vehicles. Building “D” also
serves as a single story parking structure for personal vehicles. The building’s roof
structure is comprised of concrete columns, pre-cast inverted beams and pre-cast
double “T” slabs with a non-structural topping slab.
Over the past ten years, leaking along the joints has been observed. In recent years the
leaking has become more extensive resulting in visually observable deterioration in the
double “T” precast decking and electrical and mechanical equipment below these areas.
In October of 2007, gross structural failure was observed at one location as a result of
significant spalling of a double “T” slab which required emergency shoring and repairs.
In order to prevent further deterioration of this structure the City hired consultants Carl
Walker, Inc in summer 2011 to prepare structural and waterproofing repair documents
for public bidding and construction in spring 2012.
Memorandum
63
Bid documents for the project were publicly released on December 1, 2011. Bids to
perform this work were opened and publicly read on January 10, 2012. A total of eight
bids were received as follows:
Contractor Address Base Bid Alternate
1
Alternate
2
Alternate
3 Total Bid
GA Johnson
& Son
828 Foster Street,
Evanston IL
$399,880
$120,000 $39,000 $35,000 $554,880
J. Gill &
Company
236 E. 161st Place, Suite
A, South Holland IL
$414,466
$139,998 $59,100 $39,125 $593,589
JLJ
Contracting
2748 S. 21st Ave,
Broadview, IL
$438,330
$202,180 $69,100 $77,140 $717,650
Golf
Construction
PO Box 686, Hammond,
IN
$439,500
$152,500 $50,000 $60,000 $652,000
Takao Nagai
Concrete
Restoration
1755 W. Armitage
Avenue, Chicago, IL
$474,180
$114,130 $61,235 $23,250 $611,560
Rausch
Construction
Company
2717 South 13th Avenue,
Broadview, IL
$519,000
$108,000 $36,000 $45,000 $672,000
Truesdell
Corporation
of Wisconsin
1310 W. 23rd Street,
Tempe AZ
$548,548
$162,000 $45,000
$112,000 $822,548
Kovilic
Construction
Co.
3721 N. Carnation Street,
Franklin Park, IL
$567,586
$375,000
$100,500 $75,000
$1,017,586
In order to provide greater bidding flexibility, three alternate items were requested as
follows:
Alternate 1: Install new traffic coating over the entire parking deck surface. Providing
this coating system will help to ensure that areas beneath the deck remain
waterproof for the duration of the coating product’s five year warrantee.
Additionally, the coating system will help prolong the life of the concrete
deck itself, shielding it from salt and weather damage. As this item is
within the project budget and will result in a substantially more effective
weather protection system, staff recommends acceptance of this alternate.
Please note that our consultant also recommends acceptance of this
alternate as they believe it will provide the best protection against water
penetration for this building going forward.
Alternate 2: Install traffic coating over designated areas of the parking deck surface.
This alternate was developed in an effort to provide the option to restrict
traffic coating installation to more severely deteriorated areas of the deck
only in the event that a full coating system proved to be too expensive. As
coating of the full deck is within budget and recommended by our
consultant as described above, staff does not recommend acceptance of
this alternate.
Alternate 3: Remove the existing non-operational hydronic heating system. This
alternate includes the removal of an expansive heating system that was
original to the building’s construction but taken out of service in 1999 when
64
more modern heating/ventilation was installed. The obsolete heating
system has not been removed to date due to budget constraints. At this
time staff recommends acceptance of this alternate as removal of the
system will eliminate a wide variety of obsolete components, clean up the
structure overall and allow for better staff use of the facility.
Staff recommends award of the base bid plus alternates 1 and 3 for the lump sum
amount of $554,880. G.A. Johnson is in compliance with the City’s M/W/EBE goals
(please see attached memorandum for additional information). Additionally, the City has
worked with this contractor on numerous past projects with favorable results including
the Civic Center Roof Replacement, Civic Center Main Entry Steps, Clark Street Beach
House and Sherman Plaza Gap Closure projects.
A breakdown of project expenditures is as follows:
Item Amount
CIP Account #415224 $700,000
Recommended bid award -$554,880
Current encumbrances -$15,600
Balance Remaining $129,520
Work on this project is scheduled to begin in spring 2012. The current substantial
completion deadline is July 20, 2012.
-------------------------------------------------------------------------------------
Attachments:
MWEBE Memo
65
Bid No 12-65, Service Center Parking Deck Repair Project, M/W/EBE Compliance Approval, G.A. Johnson & Son, 1-13-
12
To: Stefanie Levine, Assistant Superintendent, Parks, Recreation and
Community Services
From: Joseph McRae, Interim Assistant City Manager
Subject: Bid No. 12-65, Service Center Parking Deck Repair Project,
M/W/EBE Compliance Approval, G.A. Johnson & Son
Date: January 13, 2012
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City’s goal is to have general contractors utilize
M/W/EBEs to perform no less than 25% of the awarded contract. However,
business located within Evanston performing as general contractors such as G.A.
Johnson & Son meet all phases of compliance, i.e., initial, interim and final.
G.A. Johnson & Son’s total base bid is $399,880.00 and will receive 100% credit.
Name of
M/W/EBE
Scope of Work Contract
Amount
% MBE WBE EBE
G.A. Johnson &
Son
828 Foster
Street
Evanston, IL
60201
Primary
Contractor
$399,880.00 100% X
Total M/W/EBE $399,880.00 100%
Cc: Jewell Jackson, Purchasing & Contracts Manager
Memorandum
66
Page 1 of 2
For City Council meeting of January 23, 2012 Item A3.3
Business of the City by Motion: Service Agreement with Otis Elevator Corp
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Douglas Gaynor, Director, Parks/Recreation & Community Services
Paul D'Agostino, Superintendent, Parks/Forestry & Facilities Management
Subject: Renewal of Elevator Service Agreement with OTIS Elevator Corp. for the
Civic Center, Service Center, Maple Ave. and Church Street Self Parks
Date: January 10, 2012
Recommended Action:
Staff recommends renewal of the service and maintenance agreement with OTIS
Elevator Corporation (949 Oak Creek Drive, Lombard, Illinois) for the elevators at the
Service and Civic Centers, and Maple Avenue and Church Street parking garages for a
1-year term at a cost of $67,398.12. The proposed 1-year service agreement is effective
January 1, 2012 to December 31, 2012. This agreement provides for a 3% annual
increase from last year’s fee.
Funding Source:
The table below lists the various funding sources used to pay for the maintenance of
these elevators.
Elevator Maintenance Account Budget
Civic Center (2 elevators) $14,712.90
Facilities Mgmt.
3806.62245
$15,000
Service Center (1 freight
elevator) $7,305.30
Public Works
2610.62425
2610.62245
$4,165
$3,140.30
Maple Avenue Garage (5
elevators) $29,684.94
Parking Fund (Maple)
7037.62425
$35,700
Church Street Garage (3
elevators) $15,694.98
Parking Fund (Church)
7025.62425
$16,500
$67,398.12
Memorandum
67
Page 2 of 2
Summary:
OTIS Elevator Corporation has been providing very good elevator maintenance service
to the City for many years. They have been successfully maintaining and servicing the
elevators located at the Service and Civic Centers and Maple Ave. and Church Street
Self Parks under various length contracts and extensions since 2005. Annual
maintenance and service agreements for elevators are standard practice for municipal
facilities. The Facilities Management (FM) Division administers this elevator service
agreement for all of the above locations.
City staff will be developing a comprehensive Request for Proposals later this year for
the maintenance of all elevators and lifts in all City buildings. The intent of this RFP will
be to assure us of the best pricing for this work, as well as to bring all of the contracts
into the same timeline of starting and ending dates coordinated with the fiscal year
budget. In the interim, staff recommends this sole source contract be extended through
the end of 2012 due to both their successful past performance and their knowledge of
these elevators, most of which were installed by this company.
Legislative History:
None
-------------------------------------------------------------------------------------
Attachments:
Copy of proposed one-year contract addendum
68
69
70
Page 1 of 2
For City Council meeting of January 23, 2012 Item A3.4
Business of the City by Motion: Elevator Service Agreement with Thyssenkrupp
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Douglas Gaynor, Director, Parks/Recreation & Community Services
Paul D'Agostino, Superintendent, Parks/Forestry & Facilities Management
Subject: Renewal of Elevator Service Agreement with ThyssenKrupp Elevator
Corp. for the Sherman Plaza Self Park
Date: January 10, 2012
Recommended Action:
Staff recommends a one-year renewal of the service and maintenance agreement with
ThyssenKrupp Elevator Corporation (355 Eisenhower Lane South, Lombard, Illinois) for
the elevators at the Sherman Plaza parking garage at a cost of $36,844.80. The
proposed 1-year service agreement is effective January 1, 2012 to December 31, 2012.
This agreement provides for a 4% annual increase from last year’s fee.
Funding Source:
2012 Parking Fund account #7036.62425: $42,000
Summary:
ThyssenKrupp Elevator Corporation has been providing very good elevator
maintenance service to the Sherman Plaza elevators since taking over in mid-2007 for a
non-performing elevator maintenance company. They have been successfully
maintaining and servicing these elevators since 2007. Annual maintenance and service
agreements for elevators are standard practice for municipal facilities. The Facilities
Management (FM) Division administers this elevator service agreement in cooperation
with the Parking Division for this location.
City staff will be developing a comprehensive Request for Proposals later this year for
the maintenance of all elevators and lifts in all City buildings. The intent of this RFP will
be to assure us of the best pricing for this work, as well as to bring all of the contracts
into the same timeline of starting and ending dates coordinated with the fiscal year
budget. In the interim, staff recommends this sole source contract be extended through
the end of 2012 due to the fact that all of these units were originally installed by
Memorandum
71
Page 2 of 2
ThyssenKrupp, and because of their successful past performance in maintaining these
elevators over the past 5 years.
Legislative History:
None
Alternatives:
Operate the elevators without a service agreement. This would expose the Parking
Fund to potential high costs of service in the event that one or more of the six elevators
broke down.
-------------------------------------------------------------------------------------
Attachments:
Copy of proposed one-year contract
72
73
74
75
76
77
For City Council meeting of January 23, 2012 Item A3.5
Business of the City by Motion: Azteca Cityworks Maintenance & Support Agreement
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: Marty Lyons, Interim Administrative Services Director
Bruce Slown, IT Division Manager
Jennifer Spaulding, IT Applications and Development Manager
Subject: Renewal of annual Azteca Cityworks Maintenance and Support
Agreement
Date: January 10, 2012
Recommended Action:
Approval to renew the annual sole source maintenance and support agreement for the
term February 21, 2012 through February 21, 2013 with Azteca Systems Inc. (11075
South State Street, Sandy UT) for Cityworks work order and service request
management software in the amount of $22,405.
Funding Source:
Utilities Department:
Account 7125.62340 $10,500
Account 7410.62340 $ 2,100
311 Division:
Account 2251.64505 $ 3,295
Information Technology Division:
Account 1932.62340 $ 6,510
Summary:
Annual maintenance and support agreements are standard in the technology industry
and are typically assessed by software companies to continuously improve software
applications as well as to fund support centers with skilled employees for customers in
order to resolve problems as quickly as possible. The City, as a customer with an active
maintenance and support agreement, has access to all available fixes, updates,
upgrades and enhancements to the software as well as access to online and telephone
customer support.
Memorandum
78
This is a sole source request because the only option for continual comprehensive
maintenance and support of the Cityworks application is Azteca Systems Inc., as the
developer and distributor of the software. There are no independent third-party
businesses that provide support for this product.
History:
Azteca Cityworks (Cityworks) is a GIS-centric asset and infrastructure management
system that has been used by the Utilities Department since 2002. Cityworks consists
of two main components – a work order system that tracks costs associated with over
100 Water and Sewer work activities and a service request system that tracks nearly 50
types of customer calls.
In October 2010, to support the 311 project, the City of Evanston contracted with Azteca
for the purchase of a standard Cityworks application program interface (API) to
automate the creation of service requests from 311 to Cityworks and eliminate duplicate
entry into multiple systems. Annual support and maintenance for the API is currently
$3,295.
City Council approved the expansion of Cityworks for the Public Works department at
the December 13, 2010 meeting. This increased licensing by 12 users thus increasing
the annual support fee from $16,305 to $22,405.
A team comprised of Public Works and Information Technology staff began
implementing Cityworks for Public Works in fall 2010. Phase I focused on Streets and
Sanitation and included configuration of 33 work orders and 22 service requests as well
as training for staff to enter work orders and service requests and perform system
administrator functions. The implementation included a major upgrade to the City’s GIS
as well as a move to the server version of Cityworks for Public Works.
Streets and Sanitation began using Cityworks to track work orders in late October 2011.
They will begin using Cityworks to resolve service requests from 311 when the API
configuration is finished in January of 2012. Phase I will be completed in January 2012.
Phase II will incorporate both a comprehensive sign and street light inventory into GIS
and work order configuration within Cityworks. The number and types of work orders
and service requests to be added to the system are currently in the planning stages.
Phase II is slated for go-live in late 2012. Utilities will also be migrating to the server
version of Cityworks by the end of 2012.
Alternatives:
Currently, there are no practical alternatives to this renewal.
Attachments:
Azteca Service Contract: “Cityworks Renewal Azteca Amendment 4”
79
80
81
82
83
84
85
86
For City Council meeting of January 23, 2012 Item A3.6
Business of the City by Motion: Accela Maintenance & Support Agreement
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Marty Lyons, Interim Administrative Services Director
Bruce Slown, IT Division Manager
Jennifer Spaulding, IT Applications and Development Manager
Subject: Renewal of annual Accela (PAL) Maintenance and Support Agreement
Date: January 10, 2012
Recommended Action:
Approval to renew the annual sole source maintenance and support agreement for the
term March 15, 2012 through March 14, 2013 with the Accela Inc. (2633 Camino
Ramon, San Ramon, California) for the City's Accela Automation software system
(PAL), in the amount of $130,951.34.
Funding Source:
Funding is provided from the Computer Licensing and Support operating account in the
Information Technology Division. Account: 1932.62340 – 2012 Budget $131,000.
Summary:
Annual maintenance and support agreements are standard in the technology industry
and are typically assessed by software companies to continuously improve software
applications as well as to fund support centers with skilled employees for customers in
order to resolve problems as quickly as possible. The City, as a customer with an active
maintenance and support agreement, has access to all available fixes, updates,
upgrades and enhancements to the software as well as access to online and telephone
customer support.
The City placed 20 requests for support in 2011. In addition to support requests, the
City routinely applies system updates to fix system program bugs as well as to
download software updates/patches. Accela releases software updates and
enhancements at least quarterly. The City must periodically upgrade in order to take
advantage of new software functionality and must remain current, within a few releases,
to continue use of Accela’s customer support.
Memorandum
87
Accela Automation facilitates the capture of data related to permits and licenses, as well
as tracking of activities related to permits and licenses across multiple departments.
Building and Health Inspectors in the field record results in real-time. Staff is able to get
a comprehensive view of activity related to a specific property and can flag properties or
generate alerts based on outstanding violations and stop-work orders or GIS
information for land-use restrictions.
This is a sole source request because the only option for continual comprehensive
maintenance and support of the PAL application is Accela Inc. as it is the developer and
distributor of the software. There are no other independent third-party businesses that
maintain Accela software.
History:
City Council approved the purchase, implementation, and maintenance of the Accela
Automation permit tracking software February 12, 2007. The project cost of $1,535,052
was financed through Accela Financial Services and payments were spread over five
years. Pre-paid maintenance for those five years for $580,633 was included. The term
for the Accela Maintenance was contracted for ten years. Years six (6) through ten (10)
of this maintenance contract are to be paid annually with a 6% cap on the year-over-
year maintenance increase. $123,539 was the basis for computing the year six (6)
maintenance payment. Years six (6) through ten (10) maintenance payments are
estimated and capped as follows:
Year 6 $130,951.34
Year 7 $138,808.42
Year 8 $147,136.93
Year 9 $155,965.14
Year 10 $165,323.05
Accela Automation went live in April of 2008. Staff from Building, Health, Fire, Public
Works and IT worked to implement approximately 60 record types, mainly for the
Building and Health departments. Along with configuration of record types, there were
also numerous scripts and reports developed related to those record types. Building and
Health inspectors were given laptops to conduct inspections real-time in the field.
Due to significant staff reductions and turnover, installation of all modules proceeded
more slowly in 2009 and 2010. In an effort to make full use of the software and to
resolve many issues with how processes flow across departments, a new project team
has been assembled with support from IT and senior CED staff. Staff from IT has been
trained and is in the process of taking over many of the system administration duties.
Staff from each department will continue to support the project at the department level.
Plans for future optimization and utilization of the system include a comprehensive
review of workflow processes, rework of existing configuration to accommodate those
processes and completion of configuration of new record types for items that are
currently being tracked manually or in other systems, such as elevator licenses and
88
property standards functions. Staff will also upgrade to a new field inspection module
(Accela Mobile Office) and will implement Citizen Access, which will allow customers
online access to permit and license applications and renewals, inspection scheduling
and online review of permit or inspection statuses. Licensing and support for both
Mobile Office and Citizen Access are covered under this maintenance agreement (i.e.
there will be no new licensing or support costs incurred as a result of implementing
them).
Staff anticipates that the configuration re-work, Mobile Office upgrade and the initial
phase of Citizen Access implementation will be complete by the end of 2012.
Configuration of new permits and licenses will happen as staff time permits and as
department policies and City ordinances dictate.
Alternatives:
Currently, there are no practical alternatives to this renewal.
-------------------------------------------------------------------------------------
Attachments:
Accela Service Contract – “Original 10 year Accela Maintenance Agreement”
89
MAINTENANCE AGREEMENT
1. Parties ACCELA
Accela, Inc.
2633 Camino Ramon, Suite 120
Bishop Ranch 3
San Ramon, California 94583
Attention: Colin Samuels
T: 925.659.3297
F: 925.659.3291
e-Mail:csamuels@accela.com
CUSTOMER
City of Evanston, an Illinois Municipal Corporation
2100 Ridge Avenue
Evanston, Illinois
Attention: James Wolinski
T: 847-448-8022
F: 847-448-8020
e-Mail:jwolinski@cityofevanston.org
This Maintenance Agreement ("MAli) is intended for the exclusive benefit of the Parties; nothing herein will be
construed to create any benefits, rights, or responsibilities in any other parties.
2. Term and Termination
2.1 Term This MA is effective as of the date of Customer's signature and will continue for a period of ten
(10) years. Customer may renew its maintenance coverage for additional annual terms by paying to
Accela the then-current fees for such terms when these are due. Should Customer fail to renew its
maintenance coverage or pay the applicable fees, Accela reserves the right to withhold all support. If
Customer resumes maintenance coverage after one or more periods without such coverage, Customer
will pay an amount equivalent to one hundred ten percent (110%) of all maintenance fees attributable to
the period(s) without coverage, as such fees are calculated based upon pricing in effect at the time of
resumption of maintenance coverage.
2.2 Termination for Convenience Customer, at its sole discretion, may terminate this MA for any reason
and at any time upon thirty (30) days written notice to Accela.
2.3 Termination for Cause Either party may terminate if the other party materially breaches this MA and,
after receiving a written notice describing the circumstances of the default, fails to correct the breach
within forty-five (45) calendar days.
2.4 Termination for Non-Availability Funds Notwithstanding any other provisions of this MA, if funds
anticipated for the continued fulfillment of this contract are at any time not forthcoming, or insufficient,
either through failure of the City of Evanston to appropriate funds or the discontinuance or material
alteration of the contact under which funds were provided, then the Customer shall have the right to
terminate this contract without penalty by giving not less than thirty (30) days written notice
documenting the lack of funding.
2.5 Effect of Termination Upon any termination or expiration of this MA, all rights granted to Customer are
cancelled and revert to Accela. Termination of this MA, or any portion of it, shall not limit either party
from pursuing remedies available to it, including injunctive relief.
3. Scope of Maintenance
3.1 Maintenance Services
3.1.1 Telephone Support Accela will provide Customer with a telephone number to contact the
Customer Resource Center (CRC), Accela's live technical support facility, which is available
Maintenance Agreement (MA), Version 4.2d (Revised for the City of Evanston, IL)Page 1 of 8
90
3.2.2 Legacy Releases Accela will provide maintenance support for the current major release of
each of its maintained software applications and for any major release issued during the
current calendar year or the preceding calendar year. All other releases are deemed to be
"Legacy Releases." After a grace period of one (1) calendar year, Accela will respond to
maintenance requests concerning Legacy Releases only using currently-available information.
Services requiring additional research, engineering-level support, or coding or programming by
Accela will not be provided pursuant to this MA, but may be separately available at rates and
on terms which may vary from those described herein.
3.3 Warranty Accela will commence and complete the maintenance obligations described in this MA in a
good and workmanlike manner, consistent with highest professional standards of care expected of
Accela's industry, to ensure that the operation of the maintained software products does not materially
differ from documented specifications. Accela may make repeated efforts within a reasonable time
period to resolve maintenance requests. When a maintenance request cannot be resolved, Customer's
exclusive remedy will be damages in an amount equal to the total of maintenance fees paid to Accela;
where this MA has a multi-year term, such amount will be equal to the total of the maintenance fees
paid to Accela by Customer or Customer's agent for the defective or non-conforming software products
for the twenty-four (24) calendar months immediately preceding Customer's maintenance request.
3.4 Compensation
3.4.1 Maintenance Fees In exchange for the Maintenance Services described hereinabove,
Customer or Customer's agent will pay to Accela the amounts indicated in Exhibit A.
3.4.2 Payment Terms In accordance with Illinois Compiled Statutes Local Government Prompt
Payment Act, Customer agrees to approve or disapprove a bill from Accela for goods or services
received from Accela within thirty (30) days after the receipt of such bill or within thirty (30) days
after the date on which the good or services were received, whichever is later. Any bill approved
for payment shall be paid within thirty (30) days after the date of such approval. If payment is not
made within such thirty (30) day period, an interest penalty of one percent (1%) of any amount
approved and unpaid shall be added for each month or fraction thereof after the expiration of
such thirty (30) day period, until final payment is made.
3.4.3 Taxes Amounts are quoted in United States dollars and do not include applicable taxes, if any.
Customer is a tax-exempt organization. 1) Federal Excise Tax does not apply to materials
purchased by the Accela by virtue of Exemption Certificate No. A-208762. Illinois Retailers'
Occupation Tax, Use Tax, and Municipal Retailers' Occupation Tax do not apply to materials
or services purchased by Customer by virtue of its tax exempt status. 2) Customer is exempt
from Illinois Sales Tax by virtue of Exemption Identification number E9998-1750-04. 3)
Customer's federal tax identification number is 36-6005870. If required, Customer shall
provide Accela with a properly executed Certificate of Exemption for all foreign, Federal, State,
and local taxes and fees (if any).
4. Confidentiality
4.1 Definitions "Disclosing Party" and "Recipient" refer respectively to the party which discloses information
and the party to which information is disclosed in a given exchange. Either Accela or Customer may be
deemed Disclosing Party or Recipient depending on the circumstances of a particular communication or
transfer of information. "Confidential Information" means all disclosed information relating in whole or in
part to non-public data, proprietary data compilations, computer source codes, compiled or object
codes, scripted programming statements, byte codes, or data codes, entity-relation or workflow
Maintenance Agreement (MA), Version 4.2d (Revised for the City of Evanston, IL)Page 3 of 8
91
diagrams, financial records or information, client records or information, organizational or personnel
information, business plans, or works-in-progress, even where such works, when completed, would not
necessarily comprise Confidential Information. The foregoing listing is not intended by the Parties to be
comprehensive, and any information which Disclosing Party marks or otherwise designates as
"Confidential" or "Proprietary" will be deemed and treated as Confidential Information. Information
which qualifies as "Confidential Information" may be presented to Recipient in oral, written, graphic,
and/or machine-readable formats. Regardless of presentation format, such information will be deemed
and treated as Confidential Information. Notwithstanding, the following specific classes of information
are not "Confidential Information" within the meaning of this Section:
a) information which is in Recipient's possession prior to disclosure by Disclosing Party;
b) information which is available to Recipient from a third party without violation of this MA or
Disclosing Party's intellectual property rights;
c) information disclosed pursuant to Subsection 4.4 below;
d) information which is in the public domain at the time of disclosure by Disclosing Party, or which
enters the public domain from a source other than Recipient after disclosure by Disclosing
Party;
e) information which is subpoenaed by governmental or judicial authority; and
D information subject to disclosure pursuant to a state's public records laws, including the Illinois
Freedom of Information Act.
4.2 Confidentiality Term The obligations described in this Section commence on the Effective Date and will
continue until two (2) years following any termination or expiration of this MA ("Confidentiality Term").
4.3 Confidentiality Obligations During the Confidentiality Term, Recipient will protect the confidentiality of
Confidential Information using the same degree of care that it uses to protect its own information of
similar importance, but will in any case use no less than a reasonable degree of care to protect
Confidential Information. Recipient will not directly or indirectly disclose Confidential Information or any
part thereof to any third party without Disclosing Party's advance express written authorization to do so.
Recipient may disclose Confidential Information only to its employees or agents under its control and
direction in the normal course of its business and only on a need-to-know basis. In responding to a
request for Confidential Information, Recipient will cooperate with Disclosing Party, in a timely fashion
and in a manner not inconsistent with applicable laws, to protect the Confidential Information to the
fullest extent possible.
4.4 Publicity During the term of this MA, including the term of any amendment hereto, Accela may publicly
disclose its ongoing business relationship with Customer. Such disclosures may indicate Customer's
identity and the Accela product(s) and services provided or contracted to be provided to Customer, but
Accela agrees not to refer to the contract award in commercial advertising in such a manner as to state
or imply that Accela or its services are endorsed or preferred by the Customer. News releases
pertaining to the project shall not be issued without prior written approval from the Customer. Accela
acknowledges that Customer is a public entity and may be required to disclose the contents of this MA as
a result of a Public Records Request. Customer may disclose the contents of this MA in response to any
such request that follows the statutory requirements and procedures goveming such request. Customer
shall provide Accela prompt notice of any such request.
5. Other Terms and Conditions
5.1 Customer Obligations As required, Customer will provide Accela with reasonable access to Customer's
facilities, data systems, and other resources. If security restrictions impair such access, Customer and
Accela will develop a mutually agreed upon workaround that satisfies Accela's need to access
Maintenance Agreement (MA), Version 4.2d (Revised for the City of Evanston, IL)Page 4 of 8
92
Customer's facilities, data systems, and other resources. In the event that a workaround is not available,
Customer acknowledges that some maintenance services hereunder may not be provided to Customer.
5.2 Proprietary Rights The remedial methods, software updates, and product information provided to
Customer pursuant to this MA are protected under the laws of the United States and the individual
states and by international treaty provisions. Accela retains full ownership in such items and grants to
Customer a limited, nonexclusive, nontransferable license to use the items, subject to the terms and
conditions of this MA and other agreements between Accela and Customer.
5.3 Limitation of Liability Accela provides no warranty whatsoever for any third-party hardware or software
products. Third-party applications which utilize or rely upon the Application Services may be adversely
affected by remedial or other actions performed pursuant to this MA; Accela bears no liability for and
has no obligation to remedy such effects. Except as set forth herein, Accela provides all Maintenance
Services "as is" without express or implied warranty of any kind regarding the character, function,
capabilities, or appropriateness of such services or deliverables. To the extent not offset by its
insurance coverage and to the maximum extent permitted by applicable laws, in no event will Accela's
cumulative liability for any general, incidental, special, compensatory, or punitive damages whatsoever
suffered by Customer resulting from any dispute arising under this MA exceed the fees paid to Accela
by Customer during the twelve (12) calendar months immediately preceding the circumstances which
give rise to such c1aim(s) of liability, even if Accela or its agents have been advised of the possibility of
such damages.
5.4 Indemnification Notwithstanding the Limitation of Liability stated in section 5.3, Accela shall defend,
indemnify and hold Customer harmless from and against any loss, cost, damage, liability or expense
(including reasonable legal fees) suffered or incurred by the Customer in connection with any claims,
suits, or damages arising out of physical property damage or bodily injury caused by the negligence or
misconduct of Accela or its employees or agents while the terms and conditions of this MA remain
enforceable.
5.5 Insurance Coverage At all times during the term of this MA, Accela will maintain insurance coverage at
its sole cost and expense as specified below, and will provide certificates of insurance to Customer in
the standard form provided by the insurance carrier prior to the commencement of any services.
Accela shall add Customer as an additional insured party on all insurance certificates. Insurance
coverage shall at a minimum consist of:
5.5.1 Workers Compensation and Employers Liability: Workers Compensation prescribed by
applicable law covering all employees who are to provide a service under this SA and
Employers Liability coverage with limits of not less than $500,000 each accident or illness.
5.5.2 Commercial General Liability (Primary and Umbrella): Commercial General Liability
Insurance or equivalent with limits of not less than $2,OOO,000_per occurrence, for bodily
injury, personal injury, and property damage liability. Coverage's shall include the
following: All premises and operations, products/completed operations, separation of
insured's, defense, and contractual liability. The City of Evanston is to be named as an
additional insured on a primary, non-contributory basis for any liability arising directly from
the work.
5.5.3 Automobile Liability (Primary and Umbrella): When any motor vehicles (owned, non-
owned and hired) are used in connection with work to be performed, Accela shall provide
Automobile Liability Insurance with limits of not less than $1,000,000 per occurrence for
bodily injury and property damage.
Maintenance Agreement (MA), Version 4.2d (Revised for the City of Evanston, IL)Page 5 of 8
93
5.5.4 Professional Liability: When any professional consultants perform work in connection with
this SA, Professional Liability Insurance covering acts, errors, or omissions shall be
maintained with limits of not less than $2,000,000. Coverage shall include contractual
liability. When policies are renewed or replaced, the policy retroactive date must coincide
with, or precede, start of work on the SA. A claims-made policy which is not renewed or
replaced must have an extended reporting period of two (2) years.
5.6 Force Majeure If either party is delayed in its performance of any obligation under this MA due to
causes or effects beyond its control, the affected party shall give timely notice to the other party and will
act in good faith to resume performance as soon as practicable.
5.7 Dispute Resolution This MA is governed by the laws of the State of Illinois. Any controversy or claim
arising out of or relating to this MA, or the breach thereof, will be settled by arbitration administered by
the American Arbitration Association under its Commercial Arbitration Rules, including the Emergency
Interim Relief Procedures, and judgment on the award rendered by the arbitrator may be entered in any
court having jurisdiction thereof. The place of arbitration will be Cook County, Illinois. Either party may
apply to the arbitrator for injunctive relief until the arbitration award is rendered or the controversy is
otherwise resolved. Either party also may, without waiving any remedy under this MA, seek from any
court having jurisdiction any interim or provisional relief that is necessary to protect the rights or
property of that party, pending the arbitrator's determination of the merits of the controversy. Each
party will initially bear its own expenses and an equal share of the costs of the arbitration, but the
prevailing party may be awarded its expenses, reasonable attorneys' fees, and costs. The failure of
either party to object to a breach of this MA will not prevent that party from thereafter objecting to that
breach or any other breach of this MA.
5.8 Assignment Except as provided in this Paragraph, this MA, and any rights and obligations under this
MA, may not be assigned by either party and any attempted assignment shall be void. Accela may
assign this MA in the event of the sale of all or substantially all of its assets or equity; however, such
assignment shall not diminish or adversely affect the rights or benefits of the Customer as provided in
this MA.
5.9 Survival The following provisions will survive the termination or expiration of this MA: Section 2.1, as to
Customer's obligation to pay any fees associated with a lapse in maintenance coverage upon
resumption of such coverage; Section 3.3, as to limitation of remedy; Section 3.4 and all subsections
thereof, as to Customer's obligation to pay any fees accrued or due at the time of termination or
expiration; Section 4 and all subsections thereof; and Section 5 and all subsections thereof with the
exceptions of Subsections 5.1 and 5.4.
5.10 Notice Procedure: All notices, requests, demands and other communications which are required or
permitted to be given under this MA shall be in writing and shall be deemed to have been duly given
upon delivery, if delivered personally, or on the fifth (5th) day after mailing if sent by registered or
certified mail, return receipt requested, first-class postage prepaid, as set forth below. Faxed
communications are a convenience to the parties, and not a substitute for personal or mailed delivery.
Maintenance Agreement (MA),Version 4.2d (Revised for the City of Evanston, IL)Page 6 of 8
94
a.if the City,to:
with a copy to:
b.if Accela:
City of Evanston
2100 Ridge Avenue
Evanston, Illinois 60201
Law Department
City of Evanston
2100 Ridge Avenue
Evanston, illinois 60201
Fax (847) 448-8093·
Phone (847) 866-2937 .
Aceela, Inc.
2633 Camino Ramon, Suite 120
Bishop Ranch 3
San Ramon, California 94583
Attention: General Counsel
~
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5.11 Independent Contractors: The parties hereto are independent contractors and neither party nor its
employees, directors, agents, or consultants shall hold itself out to be or allow itself to be considered as
an agent or employee of the other party.
5.12 Affemate Terms Disclaimed The parties expressly disclaim any alternate terms and conditions
accompanying drafts and/or purchase orders issued by Customer.'
5.13 Severability and Amendment· If any pE,1rticularprovision of this MA is determined to be invalid or
unenforceable, that determination will not affect the other provisions of this MA, which will be construed
in all respects as if the invalid or unenforceable provision were omitted. No extension, modification, or
amendment of this,MA will be effective unless it is described in writing and signed ·by the Parties.
ACC~LA ;~ _ _j ..
By:~.~0
(srg~ature)
CAlUN .M.sAt<1uGLf
(pont Name)
Its.Ass:r:?DY·~IfR-Lt
(T1IIe)~. '
Dated:'frZ4 Af?:tr 1 ~1·
(Month.Day.Year1~;
EXhibit Follows;
By:
(Slgnatu
Ju 'ra Carroll
(printName)
Its City Manager
(frtle)
D~e~March 1, 2007
(Month;Day,Year)
END OF DOCUMENT
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Maintenance Agreement (MA)i Version 4.2d (Revi~ed fo~the City of Evanston, IL) .Page 7 of 8'
I
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95
EXHIBIT A
Software & User
Licensing Maintenance
Agency Hosted
Accela Automation Land
Mana ement
Accela Automation
Licensin
Accela Citizen Access
Accela GIS
Accela Wireless
Maintenance Cost
Five Year Maintenance
Cose,3
#
$309,865 135
$129,955 45
$33,695 75,000
$87,865 135
$124,950 50
$55,776
$23,392
$6,065
$15,816
$22,491
$123,539
$580,633
1. All software licenses associated with this maintenance agreement are enterprise licenses. The
user counts are only used for the purposes of computing the cost of maintenance.
2. The first five (5) years of maintenance are pre-paid as a part of the Government Capital financing
contract. The capital cost on the first five (5) years of prepaid maintenance is $580,633, which is
the difference of $123,539 multiplied by 5 years minus a $37,062 discount on the first year of
maintenance.
3. Pursuant to 2.4 above and subject to financing availability, Customer or Customer's agent will pay
to Accela the sum of $580,633.00 within five (5) business days after execution of this Agreement
by Customer
4. Years six (6) through ten (10) of this maintenance contract are paid annually with a 6% cap on the
year-over-year maintenance increase and $123,539 as the basis for computing the year six (6)
maintenance payment. Years six (6) through ten (10) maintenance payments are estimated and
capped as follows:
Year 6 $130,951.34
Year 7 $138,808.42
Year 8 $147,136.93
Year 9 $155,965.14
Year 10 $165,323.05
Maintenance Agreement (MA), Version 4.2d (Revised for the City of Evanston, IL)Page 8 of 8
96
For City Council meeting of January 23, 2012 Item A3.7
Business of the City by Motion: Oracle Maintenance & Support Agreement
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Marty Lyons, Interim Administrative Services Director
Bruce Slown, IT Manager
Jennifer Spaulding, IT Applications and Development Manager
Subject: Renewal of annual Oracle (EnterpriseOne) Maintenance and Support
Agreement
Date: January 5, 2012
Recommended Action:
Approval to renew the annual sole source maintenance and support agreement for the
term March 1, 2012 through February 28, 2013 with the Oracle Corporation (20 Davis
Drive, Belmont, California) for the City's EnterpriseOne software in the amount of
$145,024.00. Payments to Oracle Corporation are made quarterly in four equal
payments of $36,256. This is a $4,224 (3%) increase over the prior year. Staff was able
to negotiate a zero increase for the 2011/2012 renewal over the previous year.
Unfortunately, Oracle will not accommodate a request to waive the increase for
2012/2013 since the previous waiver was granted as a one-time offering.
Funding Source:
Funding is provided for in the Computer Licensing and Support operating account in the
Information Technology Division. Account: 1932.62340 – 2012 Budget $145,000.
Summary:
Annual maintenance and support agreements are standard in the technology industry
and are typically assessed by software companies to continuously improve software
applications as well as to fund support centers with skilled employees for customers in
order to resolve problems as quickly as possible. The City, as a customer with an active
maintenance and support agreement, has access to all available fixes, updates,
upgrades and enhancements to the software as well as access to online and telephone
customer support.
Memorandum
97
City staff placed 31 requests for support last year. In addition to support requests, the
City routinely applies system updates to fix system program bugs as well as download
Oracle software updates/patches for Federal and State regulatory changes, primarily
related to the payroll module. Annual maintenance also includes critical year-end
updates specific to Payroll and Accounts Payable wage reporting (W2 and 1099).
This is a sole source request because the only option for continual comprehensive
maintenance and support of the EnterpriseOne application is the Oracle Corporation as
the developer and distributor of the software. There are independent third-party
businesses that provide support for Oracle software through their own customized
programming and fixes. If the City were to go this direction, it would be extremely
difficult and costly to return to Oracle for support if necessary due to any customized
programming incorporated into the EnterpriseOne application by the third party. The
City would also lose the ability to apply future enhancements or upgrade to a newer
version in the future and would likely incur additional penalties and charges in order to
return to Oracle support.
History:
The City’s current Enterprise system, Oracle J.D. Edwards EnterpriseOne, was
implemented in 2003. The City is on a very old version of the product and Oracle has
announced that support of that version ends December 31, 2013. Oracle will no longer
release updates, including federal reporting year-end updates, for our version as of the
announced end date.
City Administrative and Information Technology staff have updated this system with
minimal changes to keep it functional since the original installation. These updates
involve changes to the system to reflect required payroll and other modifications, but do
not include technology upgrades that would make the system more functional. By
today’s standards, creating reports and modifying processes is cumbersome and
requires the usage of IT staff for the running of most specialty reports. Annual
maintenance is high compared to other products with comparable or better functionality.
It would be a significant cost savings to replace EnterpriseOne with a smaller system
that is more easily managed and that carries lower support and maintenance costs.
An internal team of staff from Administrative Services, including HR, Payroll, Finance
and IT, issued an RFP in June of 2010 for a system to replace EnterpriseOne for
Financials, Human Resources and Payroll. Five vendors responded to the RFP.
Extensive evaluation by this internal team confirmed that at least two systems could
meet the City’s needs for Financial, Accounting, and Human Resources, which would
result in reduced annual maintenance costs. Unfortunately, the capital outlay for
system acquisition would require a lease/purchase arrangement, which mitigated the
initial savings for system replacement. Given our budget and capital resource
constraints the City has not proceeded with a recommendation to the City Council.
Because our current system will no longer be supported and because there is the
98
potential for substantial long term savings and productivity improvements, the City will
again review new software in 2012.
Alternatives:
Currently, there are no practical alternatives to this renewal. City staff has investigated
the possibility of a third-party provider for support. Third-party support providers
advertise as much as 50% savings over Oracle’s annual support but come with a
sizeable amount of risk. Staff has determined this is not a viable long-term solution. The
software code that comprises EnterpriseOne is proprietary to Oracle. Any third-party
modifications to the software to repair problems would not be supported by Oracle, thus
eliminating access to any software upgrades or updates released by Oracle and making
it difficult and costly to return to Oracle for support in the future if necessary. If Evanston
decides to replace the current financial system, use of third-party support could be
feasible during the transition, but only in that circumstance.
-------------------------------------------------------------------------------------
Attachments:
Oracle Service Contract – “Contract Renewal Oracle Jan 23 P-JD-M02368-000--82”
.
99
Page 1 of 7 Service Contract Number: P-JD-M02368-000--82
RL_Specified_Agreement_v030109
2-Nov-11
Bruce Slown
City of Evanston
2100 RIDGE AVENUE
EVANSTON
IL 60201
United States
Dear Bruce Slown,
The technical support services and benefits provided under service contract number P-JD-M02368-000--82
will expire, or have expired, on 29-Feb-12. Please find attached an ordering document for the renewal of this
service contract. If applicable, the attached ordering document may also include incremental technical
support services newly acquired.
To ensure that there is no interruption to the technical support services and benefits provided under service
contract number P-JD-M02368-000--82, please order the technical support services on this ordering
document by issuing a form of payment acceptable to Oracle in accordance with the attached Order
Processing Details section on or before 31-Jan-12.
If further information is required, please contact me at the e-mail address or telephone number provided
below.
Regards,
Ryan Pike
Oracle Support Services
E-mail:ryan.pike@oracle.com
Tel.:(719) 757-3300
Fax:(719) 757-4256
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Page 2 of 7 Service Contract Number: P-JD-M02368-000--82
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Ordering Document
Service Contract #:P-JD-M02368-000--82 Renewal Contact:Ryan Pike
Offer Expires:29-Feb-12
Payment Terms:NET 30 DAYS from date
of invoice Telephone:(719) 757-3300
Fax:(719) 757-4256
Billing Terms:Quarterly in Arrears E-mail:ryan.pike@oracle.com
CUSTOMER: City of Evanston
QUOTE TO BILL TO
Account Contact:Bruce Slown Account Contact Accounts Payable
Account Name:City of Evanston Account Name:City of Evanston
Address:2100 RIDGE AVENUE Address:2100 RIDGE AVENUE
EVANSTON EVANSTON
IL 60201 IL 60201
United States United States
Telephone:847 866-2921 Telephone:
Fax: Fax:
E-mail:bslown@cityofevanston.o
rg E-mail:
Oracle may provide certain information and notices about technical support via e-mail. Accordingly, please
verify and update the Quote To and Bill To information above to ensure that such communications and
notices are received from Oracle. If changes are required, please e-mail or fax the updated information to
Ryan Pike at ryan.pike@oracle.com or (719) 757-4256. Please also include service contract number
P-JD-M02368-000--82 on such reply.
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Service Details
Service Level: Software Update License & Support End Date: 28-Feb-13
Product Description CSI #Qty License
Metric
License
Level / Type
Start Date Final Price
Crystal Enterprise/BusinessObjects
Enterprise for PeopleSoft Additional
Concurrent Access License
14488925 1 1-Mar-12 0.00
Crystal Reports for PeopleSoft
Additional Named Users
14488925 1 1-Mar-12 0.00
JD Edwards EnterpriseOne HCM
Foundation
14488924 1 1-Mar-12 225.36
JD Edwards EnterpriseOne
Procurement and Subcontract
Management
14488924 1 1-Mar-12 1,634.74
JD Edwards EnterpriseOne
Accounts Receivable
14488924 1 1-Mar-12 3,503.05
JD Edwards EnterpriseOne Fixed
Asset Accounting
14488924 1 1-Mar-12 3,503.05
JD Edwards EnterpriseOne General
Ledger
14488924 1 1-Mar-12 5,254.57
JD Edwards EnterpriseOne
Foundation - Order Processing
14488924 1 1-Mar-12 105.08
JD Edwards EnterpriseOne
Foundation - Work Order
14488924 1 1-Mar-12 105.08
JD Edwards EnterpriseOne Capital
Asset Management
14488924 1 1-Mar-12 9,248.07
JD Edwards EnterpriseOne
Accounts Payable
14488924 1 1-Mar-12 3,503.05
JD Edwards EnterpriseOne Us
Payroll
14488924 1 1-Mar-12 40,419.38
JD Edwards EnterpriseOne Project
Costing
14488924 1 1-Mar-12 751.99
JD Edwards EnterpriseOne
Technology Foundation
14488924 1 1-Mar-12 32,695.16
JD Edwards EnterpriseOne
Foundation - Address Book
14488924 1 1-Mar-12 1,367.36
JD Edwards EnterpriseOne Human
Resources Management
14488924 1 1-Mar-12 40,419.38
JD Edwards EnterpriseOne Contract
and Service Billing
14488924 1 1-Mar-12 2,288.67
Subtotal: USD 145,024.00
Total Amount: USD 145,024.00
plus applicable tax
Notes:
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1. If any of the fields listed above are blank, the program licenses were acquired under a separate license
model in which such field(s) does not apply.
2. If a change to the Service Details provided above is required, please contact Ryan Pike at (719)
757-3300 or at ryan.pike@oracle.com and an updated ordering document will be provided to you in
accordance with Oracle's technical support policies.
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GENERAL TERMS
"You" and "your" refers to the Customer provided above.
In the event that the Customer and the Quote To Account Name provided above are not the same, City of
Evanston acknowledges that Customer has authorized City of Evanston to execute this ordering document
on Customer's behalf and to bind Customer to the terms described herein. City of Evanston agrees that the
ordered services shall be used solely by the Customer and shall advise Customer of the terms of this
ordering document as well as information and notices about technical support that Oracle provides to City of
Evanston during the term of service.
The technical support services acquired under this ordering document are governed by the terms and
conditions of the Acquired PSFT Agreement. However, any use of the programs, which includes by
definition the updates and other materials provided or made available by Oracle under technical support, is
subject to the rights granted for the programs set forth in the order in which the programs were acquired.
Technical support is provided under Oracle's technical support policies in effect at the time the services are
provided. The technical support policies are subject to change at Oracle's discretion; however, Oracle will
not materially reduce the level of services provided for supported programs during the period for which fees
for technical support have been paid. You should review the technical support policies prior to entering into
this ordering document. The current version of the technical support policies, including Oracle's
reinstatement policy, may be accessed at http://www.oracle.com/us/support/policies/index.html. Customers
who allow technical support to lapse and later wish to reactivate it will be subject to Oracle's reinstatement
policy in effect at the time of reinstatement. Applicable reinstatement fees may apply in addition to the
annual technical support fees.
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Order Processing Details
Your order is subject to Oracle's acceptance. An order consists of the following: (i) this ordering document,
which incorporates by reference the Acquired PSFT Agreement, and (ii) a form of payment acceptable to
Oracle. Oracle normally accepts orders after receipt of a purchase order, check or credit card issued in
accordance with the Purchase Order, Check, Credit Card Confirmation section below. If Oracle accepts your
order, the service start date is the effective date of such order and also serves as the commencement date
of the technical support services.
Please note that if the pre-tax value of this ordering document is USD2,000 or less, the technical support
services on this ordering document must be paid either by credit card or electronic upload of a PO to the
Online site.
Once ordered, technical support for the support period defined above is non-cancelable and the related fees
are non-refundable.
An invoice will only be issued upon receipt of a form of payment acceptable to Oracle. Regardless of the
form of payment, Oracle's invoice includes applicable sales tax, GST, or VAT (collectively referred to as "tax"
). If City of Evanston is a tax exempt organization, a copy of City of Evanston's tax exemption certificate
must be submitted with City of Evanston's purchase order, check, credit card or other acceptable form of
payment.
PURCHASE ORDER,CHECK,CREDIT CARD CONFIRMATION
Purchase Order
If the technical support services on this ordering document will be ordered and paid under a purchase order,
the purchase order must include the following information:
-Service Contract #:P-JD-M02368-000--82
-Term of Service:1-Mar-12 to 28-Feb-13
-Final Total:USD 145,024.00 (excluding applicable tax)
-Local Tax, if applicable
-Agreement:Acquired PSFT Agreement
In issuing a purchase order, City of Evanston agrees that the terms of this ordering document and the terms
of Acquired PSFT Agreement supersede the terms in the purchase order or any other non-Oracle document,
and no terms included in any such purchase order or other non-Oracle document shall apply to the technical
support services ordered.
Please e-mail or fax the purchase order to Oracle per the Remittance Details provided below.
Check
If the technical support services on this ordering document will be ordered and paid by check, the check
must include the following information:
-Service Contract #:P-JD-M02368-000--82
-Term of Service:1-Mar-12 to 28-Feb-13
-Final Total:USD 145,024.00 (excluding applicable tax)
-Local Tax, if applicable
-Agreement:Acquired PSFT Agreement
In issuing a check, City of Evanston agrees that only the terms of this ordering document and the terms of
Acquired PSFT Agreement shall apply to the technical support services ordered. No terms attached or
submitted with the check shall apply.
Please mail check payments per the Remittance Details provided below.
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Credit Card Confirmation
If the technical support services on this ordering document will be ordered and paid under a credit card,
please complete the section below and return it to Oracle per the Remittance Details provided below.
Please note that Oracle is unable to process credit card transactions of USD100,000 or greater.
Service Contract #: P-JD-M02368-000--82
Term of Service: 1-Mar-12 to 28-Feb-13
Final Total:USD 145,024.00 (excluding applicable tax)
Agreement:Acquired PSFT Agreement
__________________________________
Credit Card Number
__________________________________
Expiration Date
__________________________________
Billing Address (associated with Credit Card)
__________________________________
City, State, and Zip (associated with Credit Card)
__________________________________
Authorized Signature
__________________________________
Name
The credit card must be valid for the entire Term of Service above. In issuing this credit card confirmation,
City of Evanston agrees that only the terms of this ordering document and the terms of Acquired PSFT
Agreement shall apply to the technical support services ordered. No terms attached or submitted with the
credit card confirmation shall apply.
REMITTANCE DETAILS
Purchase orders or credit card details for the technical support services ordered hereto should be sent to:
Attn:Ryan Pike
Oracle Support Services
Fax:(719) 757-4256
E-mail:ryan.pike@oracle.com
Checks for the technical support services ordered hereto should be sent to:
AK, AZ, CA, HI, ID, NV, OR, UT, WA:
Oracle America, Inc.
PO Box 44471
San Francisco, CA 94144-4471
All other States:
Oracle America, Inc.
PO Box 71028
Chicago, IL 60694-1028
106
For City Council meeting of January 23, 2012 Item A3.8
Business of the City by Motion: Single Source Street Sweeper Repair
For Action
To: Honorable Mayor and Members of City Council
Members of the Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
Lonnie Jeschke, Manager, Fleet Services
Subject: Single Source Street Sweeper Repair
Date: January 2, 2012
Recommended Action:
Staff recommends pre-approval of repair expenses associated with a bi-annual
inspection, overhaul, and required maintenance of Street Sweeper # 661 in an amount
not to exceed $30,000.00 from Standard Equipment Company (Standard) (2033 W.
Walnut Street, Chicago, Illinois, 60612). Standard is the authorized single-source
service provider for our geographic location for Elgin Pelican products. Standard has
provided an estimate not to exceed $30,000.00 (see attachment).
Funding Source:
Funding for this service will be provided from the FY 2012 Budget, Fleet Services
“Material to Maintain Autos” (7710.65060). This not-to-exceed expense totals 3.1% of
the budgeted dollars ($950,000.00) for this type of service within this budget account.
Summary:
It has been the historical practice of Fleet Services to send two Street Sweepers out for
inspection and repairs each year for bi-annual inspection and repairs prior to the
beginning of the upcoming street sweeping season. This year, based on review and
internal inspection by Fleet personnel, we are only recommending one unit (# 661) be
sent out, while the second (# 667) and third unit (# 668) will be serviced by in-house
Fleet personnel. This idea was developed based on the initial in-house inspections and
as a means of reducing ongoing operational expenses. In 2011, sweeper # 667 incurred
costs of $23,302.28 for this type of inspection and service by Standard Equipment.
Since the City of Evanston must compete with the City of Chicago and other
surrounding municipalities operating Elgin Pelican Sweepers in order to obtain Standard
Equipment Company appointment times and dates, it is imperative that we approve this
not-to-exceed commitment and take this unit to Standard Equipment as soon as
Memorandum
107
X:\City Council Meetings\Agendas, Council\Council Agenda '12\1-23-12\APW\A3.8 Street Sweeper\Sweeper Memo - 1-2-
12.doc
possible so that it will be ready and available for service for the beginning of the street
sweeping season on or around April 1, 2012.
Attachments
Estimate from Standard Equipment Company
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109
110
For the City Council Meeting of May 10, 2010 Item #
For City Council meeting of January 23, 2011 Item A3.9
Business of the City by Motion: 2012 Fuel Purchases
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
Lonnie Jeschke, Manager Fleet Services
Subject: 2012 Fuel Purchases
Date: January 3, 2012
Recommended Action:
Staff recommends approval for the first seven (7) months of Fiscal Year 2012 fuel
purchases in the amount of $555,000.00 from World Fuel Services Incorporated,
located at 3340 South Harlem Avenue, Riverside, Illinois 60546. World Fuels is the
Northwest Municipal Conference Bid winner for all grades and types of fuels that are
utilized by city vehicles assigned to various departments.
Funding Source:
Funding is provided from the Fleet Services Major Maintenance Budget for Automotive
Equipment (7710.65035) for Fiscal Year 2012. The budget has an approved amount of
$1,020,000.00 of which $950,000.00 has been allocated for these types of fuel
purchases for the fiscal year. However, staff is only requesting approval for a seven-
month (7) fuel purchase forecast since the Northwest Municipal Conference Bid Award
expires at the end of June in calendar year 2012. This $555,000.00 approval request is
58.4% of the budgeted amount for these purchases that occurs throughout the fiscal
year. Staff will come back to Council in July of 2012 for approval for the rest of Fiscal
Year 2012 once the Northwest Municipal Conference completes their bid process and
identifies and awards the new bid winner.
Summary:
The Fleet Services Division of the Public Works Department has been purchasing fuels
through the Northwest Municipal Conference Bid System for many years and has found
the pricing structure to be very advantageous and in the best interest of the City of
Evanston. From time to time staff conducts a comparative analysis of other known fuel
vendors’ pricing to ensure we are getting a cost-competitive price. During the week of
January 2, 2012, staff conducted this type of telephonic survey and received the
following results:
Memorandum
111
Vendor Name
87 Octane
Price/Gal. (8,000
gallon delivery)
Vendor Name
B-20 Bio-Diesel
Price/Gal. (7,000
gallon delivery)
World Fuels Inc. $2.942 World Fuels Inc. $3.111
Bell Fuels $3.058 Parent Petroleum $3.226
Petroliance Fuels $3.072 Palatine Oil Co. $3.256
Avalon Petroleum $3.073 Avalon Petroleum $3.299
Palatine Oil Co. $3.087 Bell Fuels $3.361
Parent Petroleum $3.107 Petroliance $3.428
There are no Evanston-based businesses that can provide these type of bulk deliveries
of various types of fuel.
Therefore, staff recommends and requests City Council approval for Fleet Services to
continue to purchase bulk fuel deliveries through this conference bid award for the next
seven (7) months.
112
For City Council meeting of January 23, 2012 Item A3.10
Business of the City by Motion: Approval of City Code Republication Agreement
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Subject: Republication Agreement with Municode for the 2012 Evanston City Code
Date: January 11, 2012
Recommended Action:
Staff recommends that the City Council authorize the City Manager to negotiate and
execute an agreement with Municode (PO Box 2235, Tallahassee, FL 32316), in the
amount of $30,560, plus tax & shipping, for the publication of the 2012 City Code.
Funding Source:
General Legal Services, 1705.62130
Summary:
In order to update and revise the City Code, which was last codified in 1979 and not
comprehensively revised since at least 1957, the Law Department worked with all City
departments to perform a detailed evaluation and review. While the proposed revisions
are broad and comprehensive, certain sections of the Code, such as Title 6, Zoning,
and Title 3, Chapter 5, Liquor Licensing, fall outside of the parameters of the proposed
revisions, as those revisions will be heavily substantive or require separate hearings.
By performing this review in house rather than outsourcing to Municode, City’s current
codifier, under contract per City Clerk Greene, the City has saved over $10,000.
Upon approval, Municode will incorporate ordinance changes adopted over the course
of 2011, check and update internal cross references and citations to state and federal
law, codify, and ultimately publish the Evanston City Code, 2012.
Legislative History:
The City Council provisionally approved the proposed amendments to the Code
pursuant to Ordinances 47-O-11, 48-O-11, 49-O-11, and 50-O-11, adopted,
respectively, on June 13, July 11, September 12, and September 26, 2011. Ordinance
8-O-12, which formally adopts the changes proposed in said ordinances, was
introduced on January 9, 2012, and is set for adoption on January 23, 2012. Upon
completion, the City will have a new and indexed Code suited to the 21st Century.
Alternatives:
Memorandum
113
2
n/a
-------------------------------------------------------------------------------------
Attachments:
November 22, 2011 e-mail from Municode re: options & savings (City pursues Option 2)
Professional Services Quote & proposed Agreement from Municode
“Republication Process Approach” summary from Municode
114
Good afternoon! We have reviewed the City’s changes and have outlined options; processes and pricing
below for the City’s consideration. Even though the City completed the internal legal review, Municode
has to implement those changes into the Code and reprint the entire volume. By the City completing
the legal review internally, you have saved the City approximately $10,000.
OPTION ONE - Based on the City’s internal review, to update the Code through our supplement service,
the pages will be charged at $19 per page, plus tabular matter at $10 each, we estimate the following:
Estimated 1902 pages at $19 per page = $36,138.00
276 tabular matter at $10 each = $2,760.00
Estimated total = $38,898, plus tax and shipping for 35 copies
If proceeding with the above option, we will invoice for the actual number of pages and tabular matter;
shipping charges and applicable sales taxes will be added to the invoice. Also, please note that the
Supplement estimate is an approximation. It is virtually impossible to determine the number of pages
the changes will generate until they are editorially prepared and formatted and it is particularly difficult
to ascertain the extent of the indexing that will be required.
OPTION TWO - Due to the amount of pages changed, we have provided an option to republish the
Code in its entirety.
The base cost of $27,800 will include the new and amended Code provisions as outlined in Ordinance
Nos.: 47-O-11; 48-O-11; 49-O-11 and 50-O-11; removal of supplement numbers; updating of
preliminary pages; change of page style; new page numbers; new index; providing proofs for review
prior to printing; printing 35 copies of the new Code volume with divider tabs; and reposting the
updated Code online. The republication option does not include the tabular matter, so that will be an
additional cost of approximately $2,760.00 added to the project.
The republication approach comes to $16.09 per page, based on 1900 10-point type pages and tabular
matter, as compared to the supplement option, which equals $20.46 per page, as noted above.
By republishing the Code, the City can change the font and type size of the volume and upon completion
of the project, the City will have a brand new, updated Code volume.
If you have any questions, or desire additional information, please feel free to contact our Regional Sales
Representative, James Bonneville, in Apple Valley, Minnesota (651-262-6262), or Steffanie Rasmussen or
me in Tallahassee, Florida.
______________
Sincerely,
Alicia M. Bywaters
Sales & Marketing Representative
800-262-2633 ext. 1254 | fax 850-575-8852
Municipal Code Corporation | MCCInnovations | Facebook | Twitter
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118
119
120
121
122
123
124
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REPUBLICAITON PROJECT APPROACH
We have included below our specific approach for the republication project, as well as our approach for
supplementing the Code once it has been republished.
Republication
Our specific approach for implementing the legal review completed by the City and republishing the Code will be as
follows:
• Receive the electronic version of the ordinances/material via email ords@municode.com).
• The Project will be given a job ticket to reflect all requirements per the City’s specifications.
• The Code will be given a “job number” and assigned to the City’s legal editorial team. This team is led by an
attorney and consists of an editor, proofreader and indexer.
• The primary editor will review the Code (including new ordinances not yet published) for consistency and
format.
• Editor will “mark” copy, e.g., indentation, bold, italics, updates history notes and other tables, and embeds
generic coding. Upon completion a “spell check” will be performed.
• Samples of the possible page layouts will be provided to the City for discussion.
• Code will be scanned for obvious inconsistencies and errors.
• A copy of the proposed, republished Code, along with editorial questions and comments, will be sent to the
City.
• Upon return of the proposed copy, the City’s comments will be incorporated and the job will be formally
proofread.
• Once errors are corrected the job will be released to indexing.
• The indexer will read the entire document to understand its composition and structure and then create a new
index.
• Upon completion of the index, a print-ready copy will be sent to the City for approval by the City.
• Once approved, Municode would then print the Code for the City Departments and fulfill any pending
subscriber orders.
• Municode would also fulfill any electronic orders for the City or subscribers.
• Municode would post the Code on the Internet site.
Municode would like to outline additional information in detail of our services for the republication project.
Material Included. All legislation of a general and permanent nature, passed in final form by the City, as of the
cutoff date established by the Municode editor, will be included in the new Code. Municode prefers the material in
an editable electronic form, and will rely upon the electronic media during the republication process when furnished
electronically, unless otherwise instructed. However, materials are not required to be furnished in electronic form
and can be provided via fax or printed copy. All material received by Municode will be acknowledged via e-mail or
the postal service. Research of minutes can be provided as agreed upon by the City and Municode.
Omitted Ordinances. Legislation not of a general and permanent nature will be omitted from the Code unless
otherwise instructed by Municode or the City. Examples of such legislation include: Appropriations; Franchises;
Bonds; Vacating Streets and Other Public Properties; Sales of Surplus Assets and Properties; Tax Levies; Special
Elections; Contracts and Agreements; Rezoning; Personnel Regulations; Annexations and Disannexations; Tax
Anticipated Notes and Issuances of Similar Debt Instruments; Appointments of Named Individuals to Positions
within a Governmental Body; Comprehensive Master Plans, Traffic Schedules, and Fee Schedules (however, Fee
Schedules can be provided for an additional fee – quotation upon request).
126
Editorial Work. The editorial work on the Code will include the following:
• Incorporate Ordinances. The ordinances of the City enacted subsequent to the latest ordinance included in
the existing Code will be incorporated into the codification in their appropriate places. The amended or
repealed provisions will be removed and the new provisions inserted.
• Repaginating the Code. Municode will re-process the existing pages into new pages with new page
numbers. The supplement numbers are removed and all pages are redone to remove blank and short pages
within the chapters.
• Review Pages and Numbering. Municode will review the pages and numbering to advise the City of any
inconsistency within the Code. The City will approve all changes made to the republished Code.
• Page Format. Municode’s page format is designed for consistency and readability. The page size will be 8
½ x 11 inches, single column. We provide two different page headers, chapter and Code name, to allow
better navigation within the Code. We also provide ears to designate the section the page contains. Our
page numbering allows for growth within the volume, as does our reserved chapter options. Page format can
be consistent with the current page format or it can be modified as needed. The editor will discuss options
prior to proofs.
• Type and Font. Various fonts and type sizes are available for text. Municode will publish the Code in Arial
font in twelve-point type, unless otherwise specified. Additional samples can be provided. Notice of such
font change must be given prior to the completion of the editorial work so that the impact upon cost can be
determined and discussed. We recommend a ten-point type size to reduce the size of the volume. The ten-
point size is legible and also provides for minimizing the volume size. We also offer eleven-point size.
• Graphics. Graphics and other material that require special methods of reproductions or modification will be
charged as set out on the Quotation Sheet. We ask the City to forward an electronic file of the graphics
included in the Code and/or a clean printed copy.
• History Notes. History notes from the existing Code will be maintained in the new Code. Municode will also
add a note for each section added or amended during the project and future supplementation. The note will
indicate the source from which the section is derived. History notes are placed at the end of the section
being amended.
• Title Analysis. Each title of the new Code will be preceded by a detailed analysis listing the chapters and
sections contained therein.
Index. A comprehensive, legal and factual general index for the entire Code will be prepared. All sections are
indexed under major subjects with appropriate section citations. Columnar citations are used to enhance the ease
of reference.
Tables. The following Tables will be prepared for the new Code:
• Table of Contents. This Table will list the chapter, articles or divisions of the Code, with appropriate page
numbers.
• Additional Tables. Should the Code contain any additional tables, Municode will update and maintain them.
• Comparative Table. If feasible, Municode will prepare a Comparative Table, listing the ordinances included in
the Code, in chronological sequence and setting out the location of such ordinances in the Code. A table will
also be prepared setting out all sections of the prior Code included in the new Code.
Proofs. After the editorial work has been completed, Municode will submit one set of proofs to the City for review.
The City may make word changes on the proofs without charge. However, the City will be charged for changes or
deletions constituting more than one page of type.
It shall be the duty of the City to return the proofs, with the changes indicated thereon, within forty-five (45) days
from the date of their receipt. If proofs are not returned within forty-five (45) days and no notice to the contrary is
received by Municode, it will be assumed that no charges are to be made. Municode will then proceed to print the
Code and no changes shall thereafter be allowed.
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Should the City request to review the proofs beyond forty-five (45) days but fails to return them within five (5)
months, the contract balance shall become due and payable. Upon mutual agreement regarding time and
compensation, Municode shall update the proofs with subsequent enactments before delivery of the printed Code.
Municode guarantees typographical correctness. Errors attributable to Municode will be corrected throughout the
term of the contract without charge to the City. Municode’s liability for all services shall extend only to the
correcting of such errors in the Code or future supplements, not to any acts or occurrences as a result of such
errors and only so long as the contract is in effect.
Amendatory Ordinances. Municode can add additional amendatory ordinances to the proofs, if desired. A
discounted per page rate will apply to each changed or added page due to the ordinances included.
Delivery of Code.
• Printing. The number of copies selected by the City will be printed on acid-free paper in the chosen format
and delivered to the City. Color printing is available at an additional charge.
Schedule of Performance for Republication. The following time schedule provides for completion of the Code
within four (4) to six (6) months, excluding time required for review of the proofs and any delays occasioned by the
City.
Time Frame
Municode's Responsibilities
City's Responsibilities
Immediately
Acknowledges receipt of contract &
material
Send Municode contract
Immediately
MCC sends listing of all ordinances
received
City reviews listing of ordinances to
confirm all material has been received
Within 3-4 months
Submission of proofs to City
City to review and return proofs within 45
days, with any changes indicated thereon
Immediately
Municode acknowledges return of
proofs and begins to incorporate
revisions
City available to answer questions
Within 1-2 months
Delivery of completed Codes to City
City Responsibility. The City agrees to:
• Amendatory Legislation. The City shall immediately forward all adopted legislation (including amendments,
the Charter, Special Acts and other pertinent rules and regulations having the effect of law) to be codified on
a continual basis. Submission should be timely and can be sent in electronic, fax or printed form.
• Review. The City shall review, modify and/or approve the proposed Table of Contents and organization of
the Code, page format, font type and size, approve number of copies to be printed, binder colors and choice
of electronic format.
• Submission of data. The City shall provide data, graphics and tables of the highest reproducible quality,
preferably in their original, electronic format. Provide a black and white line art seal or logo for the binders, if
desired.
• Proofs. The City will review and return the proofs within 45 days of receipt. Changes to the text should be
marked directly on the proofs. Please note delaying the return of proofs can delay the project due to the
amount of additional legislation passed subsequent to submission of proofs. Changes not discussed at
conference, deletions and additions to the proofs may result in a proof update fee. Should the City fail to
return proofs within five (5) months, the balance of the contract shall become due and payable. Additional
copies of proofs can be provided upon request.
128
Supplement Service
Once the Code has been republished, Municode’s focus for Supplementation is to meet and exceed the needs and
expectations of our clients. Working hand in hand with you and your staff, Municode will create whatever
supplementation schedule will best serve you and your citizens. For example, we are poised to handle monthly or
even weekly supplements, should the City desire. In addition, we are able to provide a number of media types and
deliverables that best suits your needs.
Supplementation. Our specific approach for supplementing the Code once the republication and recodification
project is complete would be as follows:
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129
For City Council meeting of January 23, 2012 Item A4
Business of the City by Motion: 727-729 Howard City Lit Theater Project
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Steve Griffin, Director of Community & Economic Development
Nancy Radzevich, Economic Development Manager
Johanna Nyden, Economic Development Coordinator
Subject: Resolution 2-R-12 Regarding Authorization for the City Manager to
Negotiate and Execute a Letter of Understanding between the City of
Evanston and the City Lit Theater
Date: January 17, 2012
Recommended Action:
Staff recommends that the City Council adopt Resolution 2-R-12, authorizing the City
Manager to negotiate and execute a Letter of Understanding between the City of
Evanston and City Lit Theater for the consideration of a lease-to-own agreement at City-
owned property at 727-729 Howard Street.
Funding Source:
Costs of improvements to 727-729 Howard Street will be determined as part of work
contemplated by Letter of Understanding. Source of City funding for agreed upon
improvements will be Howard/Ridge TIF or other sources to be determined by City
Council at a future date.
Summary:
In February 2011, the City purchased two properties on Howard Street within the
Howard/Ridge Tax Increment Financing District for the purposes of redevelopment and
revitalization of this commercial district. Of these two properties, one (727-729 Howard
Street) was identified as a potential location for a small performing arts venue. Over the
course of 2011, Economic Development Staff and Alderman Ann Rainey worked with
several theater companies and volunteer architects and engineers to explore the
feasibility of transforming 727-729 Howard Street into a performing arts venue. In late
2011, City Lit Theater, a theater company dedicated to the performance of literary
works, indicated that they sought to move from their current location in Chicago’s
Edgewater neighborhood to Howard Street in Evanston. To this end, City Lit Theater
provided the City with a letter outlining their interest and a proposal to locate at this
property. This letter is attached to this memorandum.
Memorandum
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Page 2 of 2
In its proposal, City Lit Theater proposes to relocate to 727-729 Howard Street and
seeks to work with the City to come to an agreement on terms and conditions of a
lease-to-own agreement. At the Evanston location, they propose to offer a variety of
programming not limited to Theater but that will also include films, cabaret
performances, and other itinerate theater productions. In coming to this location, City
Lit Theater seeks participation by the City of Evanston participation in a number of
ways, chiefly being the rehabilitation of the space to include higher ceiling heights to
accommodate lighting grids and other Theater equipment. In their proposal, City Lit
Theater also seeks additional build-out support from the City in the form of electrical
work, bathroom installation, and a working HVAC system.
At this time no work has been undertaken to specifically identify the costs associated
with City Lit’s occupancy at this property. Some work has been completed to
understand the total cost to increase the ceiling height, however, no cost estimates for
the electrical, bathroom installation or HVAC work has been completed.
A Letter of Understanding between the City of Evanston and City Lit Theater would be a
precursor to the negotiation and execution of a lease. The execution of the Letter of
Understanding would permit both the City of Evanston and City Lit Theater to work
together to determine the total costs associated with transforming 727-729 Howard
Street into a performing arts venue suitable for City Lit Theaters use. If the Letter of
Understanding is executed, staff will work with City Lit Theater to negotiate and return to
City Council to authorize the City Manager to enter into a definitive agreement to locate
to Howard Street within 90 days of the execution of the Letter of Understanding. This
work will include determination of costs associated with this space as well as terms and
conditions for a lease-to-own agreement.
Attachments:
-Resolution 2-R-12
-Draft Letter of Understanding between City Lit and the City of Evanston
-Proposal from City Lit
131
1/17/2012
2-R-12
A RESOLUTION
Authorizing the City Manager to Execute a
Letter of Understanding for the Lease of
727-729 Howard Street, Evanston, Illinois
WHEREAS, the City of Evanston owns certain commercial real
property commonly known as 727-729 Howard Street, Evanston, Illinois 60202
(the “Subject Property”);
WHEREAS, the Subject Property is improved with a commercial
building to which City Lit Theatre Company, an Illinois not-for-profit corporation
(“City Lit”) seeks to lease from the City of Evanston with an option to purchase
after three years primarily as a venue for literature performance theatre
productions;
WHEREAS, the City Council of the City of Evanston has determined
that the best interests of the City of Evanston would be served by executing a letter
of understanding with the prospective tenant for the Subject Property. Any such
undertaking to execute a definitive agreement is subject to further City Council
review and approval;
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The City Manager is hereby authorized and directed
to execute the attached letter of understanding and to negotiate all necessary
terms for a lease agreement with an option to purchase the Subject Property, as
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2-R-12
~ 2 ~
he may determine to be in the best interests of the City, and that may be in a
form acceptable to the Corporation Counsel.
SECTION 2: That this Resolution 2-R-12 shall be in full force and
effect from and after its passage and approval in the manner provided by law.
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Adopted: ________________, 2012
133
2-R-12
~ 3 ~
EXHIBIT A
LETTER OF UNDERSTANDING - 727 – 729 HOWARD STREET, EVANSTON
134
January 17, 2012
City Lit Theatre
Attn: Terry McCabe and Brian Pastor
1020 West Bryn Mawr
Chicago, IL 60660
RE: Letter of Understanding – 727-729 Howard Street, Evanston, Illinois
Dear Mr. McCabe and Mr. Pastor:
We are pleased to submit this Letter of Understanding (the “Letter”), which sets forth
certain nonbinding understandings and certain binding agreements between The
City of Evanston, an Illinois municipal corporation (“Evanston”) and the City Lit
Theatre Company, an Illinois not-for-profit corporation (“City Lit”). Evanston and City
Lit shall be collectively referred to as the “Parties”. The Parties seek to enter into
this Letter with respect to a commercial lease and grant agreement (the “Project”) for
the commercial property commonly known as 727-729 Howard, Evanston, Illinois
(the “Property”).
PART ONE – NONBINDING PROVISIONS
The following numbered paragraphs of this Letter (collectively, the “Nonbinding
Provisions”) reflect the Parties mutual understanding of the matters described in
them, but each party acknowledges that the Nonbinding Provisions are not intended
to create or constitute any legally binding obligation between Evanston and City Lit
shall not have any liability to any other party with respect to the Nonbinding
Provisions until a definitive agreement (defined below) is prepared, authorized,
executed and delivered by and between the Parties.
1. Execution of Definitive Agreement. City Lit and the Evanston will negotiate in
good faith to enter into a definitive agreement (the “Definitive Agreement”) setting
forth in more detail the terms and conditions governing the details of the Project,
consistent with the nonbinding and binding provisions of this Letter. If Evanston and
City Lit are unable to negotiate and prepare a mutually acceptable Definitive
Agreement within 90 calendar days following the Effective Date (or by such later
date as is mutually agreed upon by Evanston and City Lit), either Evanston or City
Lit may terminate this Letter by giving written notice to the other party. In the event
of such notice, none of Evanston, City Lit or their respective directors, officers,
Law Department
2100 Ridge Avenue
Evanston, IL 60201
T: 847.866.2937
F: 847.448.8093
135
January 17, 2012
Page 2
2
attorneys, employees, shareholders, representatives or advisors will have any
further obligations or liability under this Letter, except as provided in Part Two,
Paragraphs 1-2. Evanston staff and the City Council will be further reviewing the
Project following the execution of this Letter.
2. Representations, Warranties, Conditions and Covenants. The Definitive
Agreement will contain such representations, warranties, conditions and other terms
and conditions as are customary or appropriate for a transaction of this kind.
3. No Material Change. Evanston’s obligation to engage in the relocation
assistance program pursuant to the Definitive Agreement will be conditioned upon
Evanston’s determination that there has been no material adverse change in the
conditions and basic terms set forth in this Letter and of City Lit.
PART TWO – BINDING PROVISIONS
Upon execution by City Lit of this Letter or counterparts thereof, the following
numbered paragraphs of this Letter (collectively, the “Binding Provisions”) will
constitute the legally binding and enforceable agreement by and between City Lit
and the Evanston, but still subject to final approval by the Evanston Council.
1. Permitted Use. City Lit Theatre Company will be relocating its operations
and theater company to the City of Evanston. City Lit performs stage adaptations of
literary material at the Property. The Parties also anticipate that the Property will
also be used for the viewing of classic films, cabaret performances, and rehearsal
space.
2. Lease with Option to Purchase. The Parties anticipate that the Definitive
Agreement will be structured as a three-year commercial lease agreement with an
option to purchase the Property. The monthly rent will be $1,800.00. The rental
payments will be deposited into an account with Evanston, to be used as a future
security deposit if City Lit exercises its option to purchase the Property. In the event
that City Lit does not exercise its option, the rental payments will be kept by
Evanston and Evanston will be freely able to market the Property. City Lit will be
responsible for the payment of all utilities and real estate property taxes for the
Property.
The purchase price for the Property is $325,000.00, subject to City Council approval
and City Lit only purchasing the Property. Evanston would also record a restrictive
covenant against the Property indicating that if City Lit were to sell the Property
within 10 years of purchase, the build out improvements would be paid back to the
City. The amount of the refund would be based on a decelerating scale and “burned
off” as the 10th year of the restrictive covenant approaches.
3. Improvements. The Parties anticipate major renovations to the Property
and the cost of the improvements to be split is anticipated as follows:
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January 17, 2012
Page 3
3
a) Evanston paid improvements: raising the roof of the structure a half-story;
b) City Lit paid improvements: (i) installation of a stage, audience risers and seats,
dimmers and other lighting equipment; (ii) lay floor treatments; (iii) installation of two
sound systems for the performance space and the lobby; (iv) paint the premises;
and (v) installation of outdoor signage; and
c) Further improvements will be determined based on the site plan for the Property
and the parties will work cooperatively to determine the party to bear the
responsibility and costs for said construction.
4. Expenses and Fees. Upon signing this Letter, each party agrees to pay its
own expenses incident to the due diligence process, negotiations, and preparation of
the Definitive Agreement. In the event, however, City Lit decides not to purchase
the Property from the Seller, for any reason, the terms of this Letter are null and
void. In the event City Lit and Evanston, after exhausting good faith efforts to enter
into a Definitive Agreement and fail to do so, the each party to bear its own
expenses.
5. Brokerage Fees. The Parties acknowledge and agree that there will be no
brokerage commission and that the transaction was an arm’s length transaction.
6. Multiple Counterparts. For the convenience of the parties hereto, this Letter
may be executed in multiple counterparts, each of which will be deemed an original,
and all counterparts hereof so executed by the parties hereto, whether or not such
counterpart will bear the execution of each of the parties hereto, will be deemed to
be, and will be construed as, one and the same. A telecopy or facsimile
transmission of a signed counterpart of this Letter shall be sufficient to bind the party
or parties whose signature(s) appear thereon.
7. Effective Date, Terms. This Letter will be effective only if (i) it is executed by
City Lit and (ii) a fully executed copy of this Letter is returned to The Evanston on or
before 5:00 p.m. CST on Friday January 27, 2012. The Binding Provisions of this
Letter shall remain in full force and effect thereafter until the earlier of (i) the
execution and delivery of the Definitive Agreement or (ii) the termination of this
Letter.
137
January 17, 2012
Page 4
4
IN WITNESS WHEREOF, the Parties have caused this Letter of
Understanding to be executed the day and year first above written.
CITY LIT THEATRE COMPANY CITY OF EVANSTON,
An Illinois not-for-profit corporation an Illinois municipal corporation
By: By:__________________________
Print Name:_____________________ Wally Bobkiewicz
Its: Its: Evanston Manager
138
Terry McCabe, Artistic Director
Brian Pastor, Managing Director
1020 West Bryn Mawr Avenue
Chicago, Illinois 60660
www.citylit.org
info@citylit.org
773/293-3682
2011-2012
Alice’s Adventures
Under Ground
By Christopher Hampton
Directed by Terry McCabe
September 2-October 9
The Legend of
Sleepy Hollow
By Washington Irving
Adapted by Stephen F. Murray
and Brian Pastor
October 14-October 30
We Have Always
Lived in the Castle
By Shirley Jackson
Adapted and directed
by Paul Edwards
February 24-April 1
Opus 1861
Devised by Elizabeth Margolius
and Terry McCabe
April 13-May 13
State Street
By Philip LaZebnik and Kingsley Day
Directed by Sheldon Patinkin
May 25-June 24
Civil War Project Blog:
citylitcivilwar.blogspot.com
Ann Rainey, Alderman
Eighth Ward
City of Evanston
2100 Ridge Avenue
Evanston IL 60201
December 15, 2011
Dear Alderman Rainey,
City Lit Theater hereby makes a preliminary proposal to
occupy and purchase as its permanent home the building at
727-729 Howard Street.
This letter spells out the details of our proposal, and explores
questions we have concerning the possibility of City Lit
moving to Howard Street.
Each section of our proposal rests on assumptions spelled out
in that section. Should any of these assumptions need to be
reassessed, the proposal itself would need to be adjusted.
I. The Renovation of the Building
Here in particular, the devil is in the details.
First, as to the number of seats: our current space seats 97.
As we expect long-term growth in our audience base as a
result of moving to a more visible location, it would be
difficult to justify doing so if the new space’s capacity were
to be essentially the same as, or less than, the old one’s. We
understand that there is a scenario under which the Howard
Street space would be expected to seat about 120 people; we
hope that this scenario is practical enough in other ways to
be the one adopted.
As for the question of whether the building will be converted
into merely a taller one-story building, or into a two-story
building, we realize the determining factor will be finances.
That said, this proposal assumes the two-story option will be
viable. If it is not, it is difficult to see how City Lit fits even
its current operations into the building, to say nothing of the
growth that we hope the move to Evanston would engender
for City Lit.
139
City Lit currently occupies space in the Edgewater Presbyterian Church totaling 5086
square feet. Of this, 4106 square feet is rented: the theatre itself, an office, a single
dressing room, a lavatory including shower stalls for actors, and a combination
rehearsal/storage room. The remaining 980 square feet are common areas of the church
building to which we and/or our audience have access but for which City Lit pays no rent:
the building’s hallway as our lobby and concessions area, public restrooms for audience
members, the church’s unused balcony as an additional storage area, and the church office
for use on performance nights as our box office.
(The church building is large, and the common areas are larger than our needs require: the
hallways are thousands of square feet whereas our lobby needs are a fraction of that, there
are four public restrooms whereas two would be plenty for us, and so on. The 980 square
feet figure is a conservative estimate of how much of the common areas we use.)
We are told the Howard Street space measures a little over 4000 square feet, so if it
remains one-story City Lit would be a tight fit. If we are reading the drawings correctly, it
is also so that there is currently no space for offices, rehearsal space or storage. Were the
building to have two floors, these problems could presumably all be solved.
Alternately, if the building were to remain one story, we could continue to rent office,
rehearsal and storage space here in Edgewater Presbyterian Church at a cost of
approximately $15,600 per year. This cost would have to be factored into our calculations
as to the feasibility of moving to Evanston.
As for the buildout itself, we assume that a vanilla box theatre space includes a cement
floor, plain ready-to-paint walls constructed as in architect’s plans, working electrical
outlets and lights (including 220-volt power for stage lighting dimmers), bathrooms
installed as shown on architect’s plans (including working plumbing), finished ceiling,
working HVAC, and stage lighting grid installed.
City Lit would then be responsible for installing a stage, audience risers and seats, floor
treatments, dimmers and other lighting equipment, sound systems for the performance
space and the lobby, paint and other wall treatments; as well as for outdoor signage.
If the above assumptions are correct, we are confident in our ability to complete a buildout
from the vanilla box that consisted of something like the following:
SEATING: As it happens, during summer 2011 we acquired 130 new theatre
seats for our current space, so we would simply bring them along. Transporting
and installing them would presumably cost about the same as it did this summer.
STAGE, AUDIENCE RISERS: Building audience risers and installing the stage
call for nothing more than carpentry, and we have a network of carpenters who
have worked for us regularly on productions.
140
LIGHTING EQUIPMENT: Though we would certainly bring our current
dimmers and other lighting equipment along, we would also use the opportunity
to upgrade, as some of our equipment is starting to age.
SOUND SYSTEMS: Similarly, we would certainly bring our current sound
system along, but it needs some upgrading; plus, we’ll need a second (smaller)
system for the lobby area.
FLOOR TREATMENTS: Hardwood flooring can be had for about $4.00 per
square foot, laminate flooring for about $2.00 per square foot, and carpeting for
somewhere in that same range, depending on preferences. The price estimate
below assumes 6000 square feet to be covered at the midrange of $3 per foot. .
(This estimate could be significantly reduced by covering the cement floor in
only the public areas of the building.)
LOBBY FURNITURE AND WALL DECORATIONS: All new.
OUTDOOR SIGNAGE: Using the architect’s exterior drawings posted on the
Polarity Theatre website as a guide, outdoor signage would consist of a
permanent sign and four vertical banners. The drawings have no dimensions
marked, but the banners might be roughly two feet by fifteen feet. Printed vinyl
banners of that size and type can be had for $140 apiece; the drawings show four
banners., so that’s $560. A permanent outdoor City Lit sign could run anywhere
from $500 to $3500; let’s go with the midpoint, $2000. It is difficult to get a
quoted estimate for professional installation of the sign and banners without
having a specific and actual job to offer, so for now let’s say installation of the
four banners would cost $500, plus another $500 for installing the sign.
There are two other items, to be explained in Section II, we would include in
City Lit’s buildout costs: FILM SERIES EQUIPMENT, and a PIANO.
Here is a rough estimate of prices for the above:
Seating Transportation and Installation $1,500
Stage and Audience Risers (Materials and Labor) 3,000
Lighting Equipment Upgrade 5,000
Sound Systems, theatre and lobby 2,500
Floor Treatments 18,000
Lobby Furniture and Decorations (including paint) 4,000
Outdoor Sign and Banners (including installation) 3,560
Film Series Equipment 4,000
Piano 2,000
These figures total $43,560. As this is a very preliminary number, let us add 50% of that
as a cushion, and it comes to $65, 340. This is not a small amount of money for a theatre
City Lit’s size, but it is within the scope of what a theatre our size could raise in a focused
capital campaign of a year or less in duration.
141
A successful capital campaigns is generally preceded by a feasibility study conducted for
the not-for-profit organization by an outside consultant. We would apply for funding for
the study to the Arts Work Fund for Organizational Development, a program that has
funded a consultancy for us in the past. We are confident they would fund our request.
Neither the study nor the campaign could begin until City Lit was officially chosen as the
partner in the project, as no one will contribute actual money to a hypothetical project.
This makes it possible that some of the money for the project may be needed before the
capital campaign will have been concluded. We have begun a conversation with IFF
(formerly Illinois Facilities Fund), a not-for-profit lender which makes below-market
loans to not-for-profit organizations for capital projects and equipment, to see whether
City Lit would qualify to become a client of theirs should we need a bridge loan to finish
the buildout while our capital campaign is in process. If a relationship with IFF does not
work out, of course, there may be other sources for a bridge loan if it is needed.
II. The Operations
The main assumption here is that it would be more expensive for us to operate on Howard
Street than in our current situation on Bryn Mawr Avenue. We pay $1917
monthly rent to the Edgewater Presbyterian Church. This includes utilities. We estimate,
based on talking to people at other theatres roughly our size, that our electricity, heat and
water bills on Howard Street might total as much as $1300 per month. As will be
explained in Section V, this proposal posits initial rent-to-buy payments to the City of
Evanston of $1800 per month, which would bring our monthly cost of rent and utilities to
$3100. This is approximately $1200 per month more than we pay now.
Accordingly, our operations would expand on Howard. Key to making the space viable
for us is our plan to have it open for business seven days a week. Currently, in our
second-floor church space with no street presence, City Lit performs only three or four
days a week; this is typical for a theatre our size and it works fine for us. Having our own
storefront building, however, would both require and enable us to do more things.
(a) High quality digital movie projectors have come down in price so much that a pair of
projectors, a projection screen tailor-made to fill the width of the Howard Street stage
space, and a movie-theatre-style popcorn maker could all be acquired for less than $4000,
an amount we have included in City Lit’s capital campaign figure in Section I. As well,
film rental rates for a not-for-profit group with 100 or so seats are quite affordable,
frequently simply 50% of the box office take. We would institute a City Lit film series on
Monday through Wednesday evenings, showing well-known classic and art films for $6 a
ticket. We think such a series would fill a niche, especially for the neighborhoods
immediately around the space, as there is no other movie theatre in the four miles between
the Cinemark Century complex in downtown Evanston and the 400 Theatre on Sheridan
Road in Rogers Park. At both those theatres, tickets are more expensive than we would be
charging. And neither of them typically shows classic films.
The film series could operate approximately 45 weeks of the year, skipping only the
142
weeks that the theatre productions in the space would need weekday evening tech
rehearsals prior to opening. We enclose a breakdown of projected expenses for the series
that shows a very low breakeven point, and three different income projections based on
different levels of attendance. An average of fewer than 20 customers per night would not
only pay for the film series, but would cover half of the estimated $1200 difference
between what we pay for occupancy on Bryn Mawr and what we would pay for
occupancy (including utilities) on Howard.
(b) We understand that the space would be granted a beer and wine license for lobby
concessions. This would provide a new income stream for us, and we would dedicate beer
and wine income to making up the other half of the difference. We would also keep the
concessions bar open after the show on Friday and Saturdays for a couple hours and
likewise put that income toward the difference. We enclose annual projections of income
from both intermission sales and post-show sales.
We have been asked to discuss in this proposal whether we would select different kinds of
plays on Howard Street. We would certainly not do so, in the sense of altering our
mission statement. We are in our fourth decade of producing what we call literate theatre,
by which we mean primarily but not exclusively world premiere stage adaptations of
literary material, and we have built an audience who wishes to see us continue to do so.
There is another sense, however, in which the shows we would do on Howard Street
would be different from those we do now. Any theatre space helps shape the work that
can be done in it, in that its physical characteristics make some things impossible and
other things inevitable. To cite a trivial example, our current space has a very low ceiling,
which makes it impossible for us to produce any show that requires the illusion of great
height onstage. This is not a major handicap, but it is certainly no asset. On the other
hand, our space’s intimacy—the seating area wraps around the front of the action, and the
farthest row of seats from the stage is only 22 feet away—almost automatically establishes
a relationship with the audience that makes possible shows of real psychological nuance.
This is a great asset. Certainly the Howard Street space will be intimately scaled; it will
also have its own unique characteristics that will make their own unique demands. Just as
it is important to the whole Howard Street development project that the theatre venue
stand out, it is important that the shows themselves be conceived and produced to take
maximum advantage of the space’s nature. This will make the shows pop, which will help
the location do so as well.
III. Marketing
The critical assumption here is that moving a theatre to a new location presents a
significant marketing problem. Do what we may, there will inevitably be part of our
audience that ends up not coming along with us. In the long run, we believe the move to
Evanston would introduce our work to more people than we would lose by moving. The
problem is that we would lose current customers overnight, whereas we would gain new
ones only over a longer period of time.
143
Our audience comes from widely dispersed places. The easiest to track are the
subscribers: we have some in Glencoe, Cicero, Western Springs, Valparaiso, Glen Ellyn
and other far-flung towns. Most live in Chicago, from as far north as Rogers Park to as
far south as 110th Street. Those who live either north or west of our current location may
actually find Howard Street easier to reach. On the other hand, those who live south of us
(and/or who find our location one block away from a Lake Shore Drive exit to be an
important convenience) may decide that the extra distance is not worth it. Likewise, we
have regular customers who live so close to us that they walk here when they come.
These too may decide not to follow us rather than travel the extra distance.
The marketing response to this problem has two aspects, holding on to old customers and
attracting new ones. Each aspect has both free and to-be-paid-for components.
Most of City Lit’s audiences who drive long distances to get here have been coming to see
our shows for over a decade, some for as long as fifteen years. We do not think that many
of them would make a casual decision to stop after all this time. They also tend to be
among the company’s core group of supporters who would recognize the value of the
move and be supportive for that reason. With all this in mind, we believe that personal
outreach from the staff to these long-standing audiences (who have helped build City Lit
as much as we have) would go a long way toward keeping the majority of them involved
with us. (More prosaically, the fact that parking will be easier at the Howard Street space
will be a selling point.)
Nonetheless, more will need to be done. Our subscription drive could offer one-time-only
financial incentives to those who come with us to Howard Street. Perhaps there might be
an extra discount that year for subscribers who live more than 20 miles away. If it seems
wiser to make an offer that can apply equally to all subscribers, we might reprise one we
made once years ago: for each subscription someone renews, we throw in one free new
(non-renewal) subscription for the first season on Howard. One way or another, we would
offer an incentive to get people who already know us over the hump of deciding to come
to a new location. Once they see a season of shows there, it will either seem worthwhile
to them to continue coming with no extra incentive, or it will not.
Attracting new audiences would require a greater variety of initiatives. Simply making
our presence known in the new neighborhood is a task to be addressed, as is introducing
our work to people who may not be familiar with it, as is actual promoting of ticket sales.
One thing we would like to see happen would be to make our lobby available for use as a
polling place every Election Day: voters in the precinct would learn where we are.
The official opening of the space is itself a marketing opportunity. We would be in favor
of a formal ribbon-cutting ceremony onstage immediately before the first opening night
performance, with speeches by you and Mayor Tisdahl and with a lot of press sitting in
the audience. This would generate a round of feature stories, above and beyond reviews
for the show, in the Evanston papers and online media.
144
The Pioneer Press and other Evanston news outlets primarily only review theatre
produced within Evanston. As a result, they have not usually covered City Lit, a fact we
can turn to our advantage. Were we to become an Evanston theatre company, we could
expect to be able to use our new-kid-in-town status to leverage further coverage about the
company’s history and plans for our new home.
All of the above should help to announce to Evanston that we have moved in. The next
step would be to induce people to come to Howard Street to check us out. We would first
target those who can walk over from the residential neighborhood immediately north of
the theatre as far north as Oakton Street, as well as from the new condo development just
east of Chicago Avenue, and from the Rogers Park neighborhood south of Howard. We
could do a mailing or other neighborhood-based promotions letting them know that an
award-winning theatre is now right in their neighborhood, and offering heavily discounted
tickets to shows during our first season as their neighbors. A partnership with the new
restaurant on the next block would be especially helpful for this, as it would provide
natural opportunities for cross-promotions benefitting both businesses.
Moving beyond the immediate neighborhood, we would make blocks of discounted
tickets available through major Evanston employers such as the hospitals, school districts,
Rotary International, and so on. The same cross-promotional opportunities with the
restaurant and other neighborhood partners would exist here as well.
These essentially free promotional activities would serve to publicize our move to Howard
Street and to make it easy for people in and around Evanston to decide to come try us out,
but free activities by themselves will not be sufficient. Our paid advertising would have
to expand. Right now the mainstays of our advertising are the Tribune, the Reader and
TimeOut Chicago. It is unlikely that we would cut any of those out, but we would also
need to be in the mix of Evanston arts groups advertising locally. A good bet to add
would be Pioneer Press; through its parent company, the Sun-Times Media Group, our ads
would run not just in the Evanston Review, but also in the other Pioneer Press suburban
papers across the North Shore. Other Evanston media outlets, like the Round Table,
TribLocal and the Evanston Now website, would be investigated.
IV. The Public Benefit
An estimate of City Lit’s current economic impact on its neighborhood is enclosed with
this proposal. Its conclusions are that the total annual impact of expenditures by City Lit
plus those of its audience (not counting the cost of the theatre ticket itself) when attending
a production comes to at least $329,000, and possibly as high as roughly $370,000. Over
$160,000 of this amount is paid to community residents. The FTE jobs supported by
these total expenditures are estimated at between 8.9 and 10.
City Lit’s presence on Howard Street would provide an impact beyond economic. We
believe we could offer Oakton School a useful in-school educational program similar to
the Real Live Literature partnership we have developed with Woodson Elementary on
Chicago’s South Side. There, our teaching artists work closely with the faculty to develop
145
a specific project rooted in the curriculum and tailored to the needs of the class. Once a
specific book has been selected, City Lit’s teaching artists come into the classroom itself
and work directly with the students over a period of weeks to help them develop their own
adaptation of the material and stage their own performance of it for their peers in other
classes.
The work involved in preparing to perform a piece of literature provides a means of
studying the literature that provides clear benefits to the student. It encourages repeated
re-reading of the material, even memorization of sections of it, and promotes a deeper
understanding of the author’s point of view. Research shows that this approach promotes
an improved cognitive understanding of material, and that the collaborative process of
rehearsing facilitates group interaction and builds problem-solving skills.
We would approach the faculty at Oakton to explore the possibility of bringing our Real
Live Literature program to classrooms there. It would be a more literature-based program
than the excellent Artist-in-Residence workshops Oakton currently does with the dance-
oriented Striding Lion performance group, and we hope we would be able to offer a
learning experience that would be complementary to that one.
City Lit’s co-sponsorship of The Viola Project would continue after our move, thereby
bringing it to Evanston with us. We provide free workshop and performance space, and
access to office facilities, for their work with adolescent girls in Shakespeare performance
workshops. The Viola Project offers one-day workshops for girls 8 to 18 years old during
the school year, on assorted Saturdays or Monday holidays, plus three weeks of summer
workshops. Each workshop concludes with a public performance for family and friends,
bringing additional people to the neighborhood on an ongoing basis. Workshop
enrollment generally averages about ten girls, with need-based scholarships readily
available. The Viola Project already draws some of its students from Evanston (and in
fact does occasional in-school workshops at Pope John XXIII School on Washington
Street), so coming to Howard Street with City Lit would be a natural fit.
V. The Purchase
We assume the following: The renovation of the building into a theatre will be paid for
with funds specially raised for that purpose, mostly by the City of Evanston but also by
City Lit. The purpose of the Howard Street theatre building project is to enable a theatre
company to contribute significantly to the redevelopment of the street and the ward, not to
put the City into the real estate business; therefore, the price of purchasing the building
would be $325,000, the same price the City paid for it before the renovation (if press
reports are accurate).
With this in mind, City Lit proposes a lease-to-buy agreement along the following terms:
146
City Lit would sign a three-year lease on the building with the City, at a monthly rent of
$1800. The full amount of this rent, 100%, would count toward accumulating a down
payment on the building. At the end of the three-year lease, these payments would total
$65,000. This amount is 20% of the building’s price and would upon accumulation
constitute a down payment. City Lit would then obtain a mortgage on the remaining
$260,000 of the purchase price, and buy the building from the City of Evanston.
We look forward to continuing our conversations with you.
Best regards,
Terry McCabe Brian Pastor
Artistic Director Managing Director
147
For City Council meeting of January 23, 2011 Item A5
Ordinance 1-O-12: Three-Way Stop at Church Street and Judson Avenue
For Introduction
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Paul Schneider, City Engineer
Rajeev Dahal, Senior Traffic Engineer
Subject: Ordinance 1-O-12 Amending the City Code to Establish a Three-Way
Stop at Church Street and Judson Avenue
Date: December 21, 2011
Recommended Action:
Staff recommends the adoption of the proposed ordinance 1-O-12 by which the City
Council would amend Section 10-11-5 (C), Schedule V (C) of the City Code to establish
a Three-Way Stop at Church Street and Judson Avenue.
Funding Source:
Funding would be through the general fund budget 2670.65115, Traffic Control
Supplies, which has a budgeted amount of $40,000.
Summary:
Traffic Engineering has received a petition and conducted an engineering review of the
intersection. The petition is supported by 59% of the residential properties adjacent to
Church and Judson and 94% of the multi-family properties at the corner of Church and
Hinman. Despite the postings of “Cross Traffic Does Not Stop” signs, the residents
have expressed concern for pedestrian safety. The recently installed traffic signal at
Church and Sheridan should draw more pedestrian crossings through this intersection.
Judson at Clark to the north has been reconfigured and eastbound Clark is stop-
controlled at Judson. Judson and Davis to the south is also all-way stop-controlled.
Two right angle vehicle collisions have occurred within the last three years. Lakefront
recreational facilities, the central business district, and Northwestern University
generate pedestrian traffic in the area. Given the details provided above, the number of
pedestrian crossings that occur to access the lakefront, and staff preference for
pedestrians to cross Sheridan at Church (new signal) instead of Davis, we recommend
the approval of the subject ordinance.
Attachment:
Ordinance 1-O-12
Memorandum
148
11/16/2011
11/21/2011
1-O-12
AN ORDINANCE
Amending Section 10-11-5(C), Schedule V(C)
of the Evanston City Code, “Three-Way Stops”
(Three-Way Stop at Church Street and Judson Avenue)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Section 10-11-5(C), Schedule V(C), “Three-Way Stops,” of
the Evanston City Code, 1979, as amended, is hereby further amended by adding the
following:
N. & S. & E. traffic at Church Street and Judson Avenue
SECTION 2: That the findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as provided
by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: That all ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4: That this Ordinance 1-O-12 shall be in full force and effect from
and after its passage, approval, and publication in the manner provided by law.
SECTION 5: That if any provision of this Ordinance 1-O-12 or application
thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance 1-O-12 that can
be given effect without the invalid application or provision, and each invalid provision or
invalid application of this Ordinance 1-O-12 is severable.
149
1-O-12
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Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene
City Clerk
Approved as to form:
______________________________
W. Grant Farrar
Corporation Counsel
150
For City Council meeting of January 23, 2012 Item A6
Ordinance 113-O-11: Amending Title 10, Relating to Speed Limits on Oakton Street
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
Richard Eddington, Chief of Police
Paul Schneider, City Engineer
Rajeev Dahal, Senior Traffic Engineer
Subject: Ordinance 113-O-11, Establishing a 20 MPH Speed Limit on Oakton
Street
Dodge Avenue to Ridge Avenue
Date: December 1, 2011
Recommended Action:
The 9th ward Alderman has requested the proposed Ordinance 113-O-11 by which the
City Council would amend Section 10-11-2, Schedule 2 to establish a 20 mph speed
limit on Oakton Street between Dodge Avenue and Ridge Avenue. This Ordinance was
held in Committee on December 12, 2011, and was introduced at the City Council
meeting on January 9, 2012.
Funding Source:
The purchase of ten speed limit signs in the amount of $400 to be funded from the
streets traffic control supplies account 2670-65115 which has $40,000 budgeted for FY
2012.
Summary:
The speed limit on Oakton Street from the western City limit to Callan Avenue is
currently 30 mph except along posted school zones. Three schools; Dawes, Chute, and
Oakton are located in this stretch of Oakton Street. The speed limit was originally
posted as “School Speed Limit 20 MPH On School Days When Children are Present”
within one block of each school. The City Council in its September 12, 2011 meeting
approved extending this 20MPH school zone to cover the entire stretch from Dodge
Avenue to Ridge Avenue. The 9th ward Alderman would like the City Council to approve
Ordinance 113-O-11 which would establish a permanent 20MPH speed limit between
Dodge Avenue and Ridge Avenue.
Memorandum
151
Both the Public Works and Police Department are committed to ensuring pedestrian
safety and the appropriate flow of vehicular transit throughout the City. Achieving the
“right” balance between these two goals can be challenging. As a result we propose the
following alternatives to permanently changing the speed limit.
• Installing lighted speed display monitors at least six times per year that will
visually alert drivers when they are exceeding the speed limit.
• Expanding the duties of the soon to be assigned 9th Ward problem solving officer
to include monitoring speeders and violators of the truck limits.
• Establishing target enforcement zones several times per year.
• Ensuring the resurfacing of Oakton is included in the new five year resurfacing
plan.
We are recommending that City Council consider implementing the above measures
allowing time for Public Works to conduct additional traffic studies to determine if the
measures are working. These traffic studies will also provide key data needed for
engineering justification for the reduction of the speed limit along a major thoroughfare.
Actions Public Works staff have previously taken on Oakton:
• Established City-wide 8000 lb ordinance which includes Oakton east of Dodge.
• Installed the City-wide 8000 lb weight limit restriction signs at major entrances to
the City.
• Purchase order for radar speed display expected delivery in mid January 2012.
• Removed the 30 mph speed signs in between the School Speed Limit 20 mph
zone to extend the school speed limit zone from Dodge to Ridge.
• Minor area surface removal and replacement east of Barton.
• Submitted application to IDOT for funding to construct sidewalk bump-out in front
of Chute School at Wesley as part of the Safe Routes to School program.
• Installed State Law Stop of Pedestrians in Crosswalk signs at Grey, Wesley and
Barton.
• Installed Truck Route signs directing trucks to use Dodge with End Truck Route
sign east of Dodge.
• Installed sidewalk bump-outs at Grey with high visibility crosswalk markings.
• Constructed sidewalk on the south side of Oakton west of Dodge.
• Constructed a short right turn lane on eastbound Oakton at Dodge to improve the
flow of traffic.
• Installed pedestrian crossing signals at the Home Depot traffic signal.
• Resurfaced Oakton from the Home Depot driveway intersection to Dodge.
• Minor area surface removal and replacement between Asbury and Dodge.
Attachment
Ordinance 113-O-11
152
12/1/2011
113-O-11
AN ORDINANCE
Amending Portions of Title 10, Chapter 11, “Traffic Schedules,”
Relating to Speed Limits on Oakton Street
WHEREAS, the Illinois Vehicle Code, 625 ILCS 5/11-604, authorizes
municipalities to declare, by ordinance, reasonable and safe absolute maximum speed
limits along any part or zone of its highways and/or streets; and
WHEREAS, Title 10 of the Evanston City Code of 1979, as amended (“City
Code”), sets forth speed limits for certain highways and streets in the City of Evanston; and
WHEREAS, the City hereby finds it to be in the best interests of the safety
and welfare of persons traversing Oakton Street to amend the speed limits along certain
portions of Oakton Street,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 10-11-1, Schedule I, “Speed Limit Increased,” of the
City Code is hereby further amended to read as follows:
SCHEDULE I: SPEED LIMIT INCREASED
Name Of Street Maximum Speed Limit
Asbury Avenue — City limits to Green Bay Road 30 mph
Burnham Place — Forest Avenue to Sheridan Road 30 mph
Central Street — Crawford Avenue to McDaniel Avenue 30 mph
Chicago Avenue — Howard Street to Dempster Street 30 mph
Church Street — City limits to Ridge Avenue 30 mph
Crawford Avenue — City limits south to City limits north 30 mph
Dempster Street — City limits to Elmwood Avenue 30 mph
153
113-O-11
~2~
Dodge Avenue — City limits to Simpson Street 30 mph
Elgin Road/Simpson Street (Golf Road) —
City limits to McCormick Boulevard
35 mph
Emerson Street — City limits to Green Bay Road 30 mph
Green Bay Road — City limits to Emerson 30 mph
Howard Street — City limits west to City limits east 30 mph
Main Street — City limits to Ridge Avenue 30 mph
McCormick Boulevard — Emerson Street to Green Bay Road 35 mph
Oakton Street — City limits to Dodge Avenue 30 mph
Oakton Street — City limits Ridge Avenue to Callan Avenue 30 mph
Ridge Avenue — City limits south to City limits north 30 mph
Sheridan Road — City limits south to City limits north 30 mph
SECTION 2: Section 10-11-2, Schedule II, “Speed Limit Decreased,” of the
City Code is hereby further amended to include the following:
Oakton Street – Dodge Avenue to Ridge Avenue 20 mph
SECTION 3: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 4: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 5: This Ordinance 113-O-11 shall be in full force and effect from
and after its passage, approval, and publication in the manner provided by law.
SECTION 6: If any provision of this Ordinance 113-O-11 or application
thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance 113-O-11 that
can be given effect without the invalid application or provision, and each invalid provision or
invalid application of this Ordinance 113-O-11 is severable.
154
113-O-11
~3~
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
155
For City Council meeting of January 23, 2012 Item A7
Ordinance 3-O-12: Moving Vehicle Parking and Storage Containers on Public Ways
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
Paul Schneider, City Engineer
Rajeev Dahal, Senior Traffic Engineer
Subject: Moving Van Parking Operations and Storage Containers on Public Ways
Date: December 21, 2011
Recommended Action:
Staff recommends adoption of proposed Ordinance 3-O-12 by which the City Council
would amend section 7-2-6, “Occupation of Public Ways for Business Purposes” to
“Occupation of Public Ways for Special Purposes.” Section 7-2-6 would be further
amended by adding Subsection (G) Moving Vehicle Parking and Storage Containers on
Public Ways, which establishes the process to reserve parking space in the right of way
to load and unload moving vans and containers. This ordinance will go into effect April 1,
2012. This ordinance was introduced at the January 9, 2012 City Council meeting.
Funding Source:
Not Applicable
Summary:
The purpose of this subsection is to permit the restriction of parking in the right of way,
thereby reserving space for the loading and unloading of moving vans and containers
without obstructing traffic flow. The parking space reservation can only be made in
public spaces that currently allow regular parking and will be designated by the use of a
no parking sign. Upon the completion of the move, the no parking signs will be
removed. Customers wishing to reserve parking spaces in the public way in front of the
property that they are moving into or out of shall complete an application form provided
by the Director of Public Works and submit it no less than ten (10) business days prior
to the move. The applicant must specify the address and location, date of the move,
length of the moving vehicle, and contact information. The no parking signs, supplied
by the City, will require installation at least 48 hours prior to the date of the intended
move. Permits shall be valid only for the move-in or move-out dates specified in the
application. The fee will be one hundred dollars ($100) per parking reservation location.
Memorandum
156
The adoption of this ordinance is expected to generate approximately $50,000 in
additional revenue for Fiscal Year 2012.
--------------------------------------------------------------------------------------------------------------------
Attachment: Copy of Ordinance 3-O-12
157
12/20/2011
3-O-12
AN ORDINANCE
Amending Section 7-2-6 of the City Code to Enact Regulations
for Moving Vehicles and Storage Containers on Public Ways
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 7-2-6 of the Evanston City Code of 1979, as
amended (“City Code”), is hereby amended to: “Occupation of Public Ways for Special
Purposes”.
SECTION 2: Section 7-2-6 of the City Code is hereby further amended
to add by the enactment of a new Subsection (G), to read as follows:
(G) Moving Vehicle Parking and Storage Containers on Public Ways:
1. Purpose: The purpose of this Subsection is to allow public parking spaces
and/or other public right-of-way spaces to be reserved for loading and unloading
of moving vehicles and storage containers without obstructing traffic flow.
2. Permits and Fees: Persons must submit an application and the requisite fee to
the Director of Public Works or his/her designee in order to reserve public
parking spaces and/or other public right-of-way spaces for moving vans and
storage containers. Any such application shall include the following information:
applicant’s property address; date of the move; length of the moving vehicle; and
contact information for the applicant. Any such application shall be submitted no
less than ten (10) business days prior to the move. Any such permit shall be
valid only for the move-in or move-out date(s) specified in the application.
3. Use of Parking Spaces: Any space(s) occupied by a permit issued pursuant to
this Subsection may only be used for loading and unloading purposes. Upon the
completion of the move, the applicant shall remove any signs reserving said
space(s).
4. Revocation of Permit; Public Safety: Any moving vehicle or storage container
and/or its/their use shall not pose a public safety threat and shall comply with
traffic laws and local ordinances. If, in the sole determination of the Director of
158
3-O-12
~2~
Public Works or his/her designee, a moving vehicle or storage container poses or
would pose a public safety threat, he/she may refuse to grant such a permit,
amend said permit or revoke said permit.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid application of this ordinance
is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
159
For City Council meeting of January 23, 2012 Item A8
Ordinance 4-O-12: Requiring Use of Automobile Safety Belts
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Subject: Ordinance 4-O-12, Amending 10-12-2 to Adopt Illinois Vehicle Code
Provision Requiring Vehicle Drivers and Passengers to Use Safety Belts
Date: December 15, 2011
Recommended Action:
Staff recommends adoption of Ordinance 4-O-12 amending Evanston City Code 10-12-2
making it a municipal violation for drivers and passengers to not use safety belts. This
ordinance was introduced at the January 9, 2012 City Council meeting.
Funding Source:
n/a
Summary:
Ordinance 4-O-12 amends Evanston City Code (“Code”) 10-12-2 by making it unlawful
for any person to violate 625 ILCS 5/12-603.1 of the Illinois Vehicle Code. Pursuant to
625 ILCS 5/12-603.1, drivers and passengers in vehicles are required to use seat safety
belts, subject to limited exceptions. While 625 ILCS 5/12-603 is part of the Code, that
provision prohibits sale and operation of vehicles not equipped with safety belts, but
does not itself require the use of safety belts.
Police officers have issued ordinance tickets under 10-12-2(5/12-603) to drivers for
failure to wear a safety belt, but those tickets are dismissible at Administrative
Adjudication because 5/12-603 does not require drivers and passengers to use safety
belts. By adopting Ordinance 4-O-12, and thereby codifying 5/12-603.1 as part of the
Code, drivers and passengers who fail to wear safety belts will violate Code §10-12-2,
and ordinance tickets issued under 10-12-2(5/12-603.1) for failure to use a safety belt
will not be subject to automatic dismissal at Administrative Adjudication.
-------------------------------------------------------------------------------------
Attachment:
Ordinance 4-O-12
Memorandum
160
12/12/2011
4444----OOOO----11112222
AN ORDINANCEAN ORDINANCEAN ORDINANCEAN ORDINANCE
Amending Amending Amending Amending Portions of Title 10, Chapter 1Portions of Title 10, Chapter 1Portions of Title 10, Chapter 1Portions of Title 10, Chapter 12222,,,, Section 2, Section 2, Section 2, Section 2, ““““Violation of Violation of Violation of Violation of
the Illinois Vehicle Codethe Illinois Vehicle Codethe Illinois Vehicle Codethe Illinois Vehicle Code,” Relating to ,” Relating to ,” Relating to ,” Relating to Seat Belt UseSeat Belt UseSeat Belt UseSeat Belt Use
WHEREAS, the Illinois Vehicle Code, 625 ILCS 5/11-208.3, authorizes
municipal administrative adjudication of vehicle compliance violations, defined as the
violation of a regulation governing the condition or use of equipment on a vehicle; and
WHEREAS, seat safety belts are part of the equipment on a motor vehicle
pursuant to 625 ILCS 6/12-101 et seq.; and
WHEREAS, the Illinois Vehicle Code, 625 ILCS 5/12-603.1, governs the use
of seat safety belts by requiring each driver and passenger of a motor vehicle to wear a
properly adjusted and fastened seat safety belt with limited exceptions; and
WHEREAS, Title 10, Chapter 12, Section 2, of the Evanston City Code of
1979, as amended (“City Code”), adopts certain provisions of the Illinois Vehicle Code
regarding the condition or use of equipment on a vehicle; and
WHEREAS, the violation of any provision in Title 10, Chapter 12, Section 2,
of the City Code constitutes a vehicle compliance violation; and
WHEREAS, the City of Evanston now adopts 625 ILCS 5/12-603.1 of the
Illinois Vehicle Code pertaining to the use of seat safety belts,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 10-12-2, “Violation of the Illinois Vehicle Code” of the
City Code is hereby further amended to read as follows:
161
4-O-12
~2~
10-12-2: - VIOLATION OF THE ILLINOIS VEHICLE CODE:
It shall be unlawful for any person to violate the following sections of the Illinois Vehicle
Code, 625 Illinois Compiled Statutes ILCS 5/1-100 et seq.:
Section Description
5/3-401 No valid registration
5/3-413(a) No front/rear license plate
5/3-413(b) Improper display license plates/sticker and tinted/obstructed covers
5/3-413(f) Display of expired registration
5/3-701 Operation of vehicles without evidence of registration
5/3-702 Operation of vehicle when registration is revoked, canceled or suspended
5/11-1404 Special equipment for persons riding motorcycles
5/11-1405 Required equipment on motorcycles
5/11-1406 Obstruction of driver's view of driving mechanism
5/11-1407 Opening and closing vehicle doors
5/12-101 Operating a motor vehicle which is in an unsafe condition or improperly
equipped
5/12-201 When lighted lamps are required
5/12-202 Clearance, identification and side marker lamps
5/12-204 Lamp or flag on projecting load
5/12-205 Lamps on other vehicles and equipment
5/12-208 Signal lamps and signal devices
5/12-210 Use of headlamps
5/12-211 Number of driving lamps required or permitted
5/12-301 Brakes
5/12-401 Restrictions as to tire equipment
5/12-405 Operating condition of pneumatic tires
5/12-502 Mirrors required
5/12-503 Windshields must be unobstructed and equipped with wipers
5/12-601 Horns and warning devices
5/12-602 Prevention of noise with mufflers
5/12-603 Use of safety belts Seat safety belts
5/12-603.1 Driver and passenger required to use safety belts
5/12-604.1 Television receivers visible to driver prohibited
5/12-607 Modification of vehicle suspension system restricted
5/12-608 Required bumpers
5/12-610 Use of headset receivers by driver restricted
5/12-610.5 Tinted registration plate covers
5/12-611 Sound amplification systems
25/4 and
25/4(a)
Child passenger protection act
SECTION 2: The findings and recitals contained herein are declared to be
162
4-O-12
~3~
prima facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: This Ordinance 4-O-12 shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
SECTION 5: If any provision of this Ordinance 4-O-12 or application thereof
to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance 4-O-12 that can be given
effect without the invalid application or provision, and each invalid provision or invalid
application of this Ordinance 4-O-12 is severable.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
163
For City Council meeting of January 23, 2012 Item A9
Ordinance 8-O-12: Adopting the Evanston City Code 2012
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Subject: Ordinance 8-O-12, Adopting the Evanston City Code, 2012
Date: January 3, 2012
Recommended Action:
Staff submits for review and consideration Ordinance 8-O-12, adopting the Evanston
City Code, 2012. The City Council provisionally approved the amendments contained
therein pursuant to Ordinances 47-O-11, 48-O-11, 49-O-11, and 50-O-11, adopted,
respectively, on June 13, July 11, September 12, and September 26, 2011. Ordinance
8-O-12 was introduced at the January 9, 2012 City Council meeting.
Funding Source:
N/A
Summary:
The current City Code was last codified in 1979, and in our work on this project we
learned that the 1979 codification was primarily technical in nature. Thus, the Code has
been amended and revised on a piecemeal basis for decades, going all the way back to
1957.
To that end, the Law Department worked with all City departments to perform a detailed
evaluation and review. While the proposed revisions are broad and comprehensive,
certain sections of the Code, such as Title 6, Zoning, and Title 3, Chapter 5, Liquor
Licensing, fall outside of the parameters of the proposed revisions, as those revisions
will be heavily substantive or require separate hearings. By performing this review in
house rather than outsourcing to our codifier, Municode, the City has saved over
$8,000. Upon approval, Municode will incorporate ordinance changes adopted over the
course of 2011, check and update internal cross references and citations to state and
federal law, codify, and ultimately publish the Evanston City Code, 2012.
Modernizing the Code included removing gender bias by using both masculine and
feminine pronouns. Repetitious and sometimes contradictory language was simplified
by re-wording and eliminating select provisions. Other stylistic and wording changes
were made to clarify text. Many amendments reflect changes in the names of
departments and position titles. Re-numbering certain Chapters and Sections became
Memorandum
164
2
necessary where we removed references to deleted/repealed Code provisions.
Substantive changes were incorporated at the request of the operational departments
responsible for enforcing the affected Code provisions.
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Attachments:
Ordinance 8-O-12
Please note that due to length, Exhibit A with Proposed Amended City Code Titles is
posted separately at: http://www.cityofevanston.org/government/city-code/
165
12/23/2011
8-O-12
AN ORDINANCE
Adopting “The Evanston City Code, 2012”
WHEREAS, the City of Evanston, Cook County, Illinois, (the “City”) is a
home rule unit of government under the Illinois Constitution of 1970; and
WHEREAS, Article VII, Section 6a of the Illinois Constitution of 1970
confers certain powers upon home rule units, among which are the powers to regulate for
the protection of the public health, safety, and welfare; and
WHEREAS, in 1979, the City adopted a municipal code (“City Code”) for
the purposes of carrying into effect and discharging all powers and duties conferred by
law upon the City, its officers, and employees, and to promote the public health, safety,
and welfare of its residents; and
WHEREAS, the City Council hereby finds and determines that the current
City Code needs to be significantly amended and updated to satisfy its purposes; and
WHEREAS, the City Council hereby finds and determines that the
purposes of the City Code will be accomplished by adopting the 2011 amendments and
revisions to said Code, which are attached hereto as Exhibit A and incorporated herein
by reference, and were provisionally adopted pursuant to Ordinances 47-O-11, 48-O-
11, 49-O-11, and 50-O-11, which the City Council adopted, respectively, on June 13,
2011, July 11, 2011, September 12, 2011, and September 26, 2011; and
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
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SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Council hereby adopts “The Evanston City Code,
2012”, to read as set forth in Exhibit A, with the following exceptions: Title 6, which shall
remain unchanged from the current City Code; ordinances adopted during 2011 that
would amend or otherwise revise any of the contents of Exhibit A; and any references or
citations contained in Exhibit A, which shall be updated in the course of the
republication process.
SECTION 3: All general ordinances or parts of general ordinances in
conflict with the provisions of said Evanston City Code, 2012, except those specifically
saved from repeal or otherwise accepted by the terms of said Evanston City Code,
2012, as set forth therein, are hereby repealed.
SECTION 4: This Ordinance 8-O-12 shall be in full force and effect from
and after its passage, approval, and publication in the manner provided by law.
SECTION 5: The findings and recitals herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
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Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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8-O-12
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EXHIBIT A
Amended City Code Titles 1-5, 7-11
as Provisionally Adopted Pursuant to
Ordinances 47-O-11, 48-O-11, 49-O-11, and 50-O-11
169
EXHIBIT A
Amended City Code Titles 1-5, 7-11
Please note that due to length, Exhibit A with Proposed Amended City Code
Titles is posted separately at:
http://www.cityofevanston.org/assets/Ordinance%208-O-12%20City%20Code%202012ce.pdf
170
For City Council meeting of January 23, 2012 Item A10
Ordinance 9-O-12: Amending Liquor Licenses H, N and O Regarding Sale of
Single Containers of Beer
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Wendy McCambridge, Administrative Adjudication Manager
Subject: Updated: Approval of Ordinance 9-O-12, Amending Liquor License
Classes H, N & O, Clarifying the Prohibition on Selling Single Containers
of Beer Less than 40 Ounces in Volume
Date: January 13, 2012
Recommended Action:
Local Liquor Commissioner recommends City Council adoption of Ordinance 9-O-12.
This ordinance was introduced with suggested amendments at the January 9, 2012 City
Council meeting.
Funding Source:
n/a
Summary:
Class H, N and O liquor licensees are prohibited from selling single containers of beer
“unless the volume of the container is greater than forty (40) ounces or 1.18 liters.”
Ordinance 9-O-12 amends liquor license Classes H, N and O to further clarify that it is
unlawful for licensees to package or configure single containers of beer so as to avoid
the ban. Specifically, licensees may not bundle, tape, package together, or otherwise
manipulate single containers of beer.
At the November 28, 2011 Liquor Control Review Board (“Board”) meeting, a
representative from Class O licensee Whole Foods Market sought clarification of the
restriction on sales of single containers of beer. Specifically, the representative inquired
whether the restriction permits licensees to sell single containers of beer, with individual
volumes less than 40 ounces, repackaged into sets of containers with total volume
exceeding 40 ounces. This question was raised, in part, out of the representative’s
concern that retailers may have been taping individual beer bottles together and selling
them, or selling single beer bottles of volumes less than 40 fluid ounces. Notably,
during a secret shopper investigation in July 2011, the shopper was unable to purchase
a single bottle of beer under 40 ounces at the retail locations the shopper visited.
Memorandum
171
During the November 28, 2011 meeting, the Board determined that it is the intent of the
single container restriction to prevent sales of alcohol outside the packaging provided by
the producer, aside for specific exceptions for wine and liquor. The Board instructed
Corporation Counsel to draft amendments to match the intent of the restriction.
Accordingly, the first two sentences of the amendments in Ordinance 9-O-12 clarify that
Class H, N and O licensees are prohibited from taping or manipulating single containers
of beer for sale as a set.
Ordinance 9-O-12 was introduced at the January 9, 2012 Administration and Public
Works Committee meeting and at the full City Council meeting. At the City Council
meeting, a representative from World Market commented that Ordinance 9-O-12 could
be construed as prohibiting the sale of customer created six packs, or “mix-and-match”
six packs, containing various brands of beer selected by the customer, and requested
that the City Council continue to permit sales of such six packs. During discussion of
Ordinance 9-O-12, Alderman Grover inquired whether the amendments could be
drafted to continue to allow the sale of customer created six packs. Mayor Tisdahl then
clarified that the Liquor Board did not intend to prohibit the sale of six packs, including
customer created six packs, when it requested the amendment at the November 28
meeting. Accordingly, Corporation Counsel agreed to add language to Ordinance 9-O-
12 to make clear that the amendments do not prohibit the sale of six packs, including
customer created six packs. The third sentence of the amendments in Ordinance 9-O-
12 thus clarifies that the subsection is not to be construed as prohibiting the sale of six
packs, including customer created six packs. All told, the amendments in Ordinance 9-
O-12 are intended to prohibit the act of taping together or manipulating individual
containers of beer so as to avoid the ban on sales of single containers with volumes
less than 40 ounces, while continuing to permit the sale of all six packs.
-------------------------------------------------------------------------------------
Attachment:
Ordinance 9-O-12
Minutes of the November 28, 2011 meeting of the Liquor Control Review Board
172
1/11/12
12/14/2011
9-O-12
AN ORDINANCE
Amending City Code Sections 3-5-6-(H), 3-5-6-(N) and 3-5-6-(O) to
Clarify the Prohibition on Sales of Single Containers of Beer
Less than 40 Ounces in Volume
WHEREAS, Title 3, Chapter 5, Section 6 of the Evanston City Code of
1979, as amended (“City Code”), contains liquor license classifications and fees, and
includes regulations pertaining to the sale of liquor by licensees; and
WHEREAS, pursuant to City Code Section 3-5-2, the Mayor of the City
of Evanston, as the Local Liquor Control Commissioner (“Commissioner”), is charged
with administration of the City’s Liquor Control Regulations contained in City Code
Title 3, Chapter 5; and
WHEREAS, pursuant to 3-5-6-(H)-1 of the City Code, “It shall be
unlawful for a Class H licensee to sell a single container of beer unless the volume of
the container is equal to or greater than forty (40) fluid ounces or 1.18 liters;” and
WHEREAS, pursuant to 3-5-6-(N)-1 of the City Code, “It shall be
unlawful for a Class N licensee to sell a single container of beer unless the volume of
the container is greater than forty (40) ounces or 1.18 liters;” and
WHEREAS, pursuant to 3-5-6-(O)-1 of the City Code, “It shall be
unlawful for a Class O licensee to sell a single container of beer unless the volume of
the container is greater than forty (40) ounces or 1.18 liters;” and
WHEREAS, the Liquor Control Review Board (the “Board”) convened a
meeting, pursuant to notice, on November 28, 2011 at the Evanston Civic Center; and
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WHEREAS, at the November 28, 2011 meeting, certain licensees sought
clarification from the Board and Commissioner regarding the licensees’ ability to sell at
retail re-packaged single bottles of beer; and
WHEREAS, pursuant to a review of the licensees’ inquiry and
consideration of Title 3, Chapter 5, Section 6, during the aforementioned November
28, 2011 meeting, the Commissioner and the Board determined that City Code
Subsections 3-5-6(H)-1, 3-5-6-(N)-1 and 3-5-6-(O)-1 are intended to prevent the sale
of single containers of alcoholic liquor, including those that have been re-packaged at
retail in any fashion different than packaged by the producer of the alcoholic liquor,
with the exception for certain allowances outlined in 3-5-6-(H), 3-5-6-(N) and 3-5-6-(O)
regarding the sale of wine or non-beer liquor in individual bottles of specific volumes,
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 3-5-6-(H) of the City Code is hereby further
amended to read as follows:
(H) CLASS H licenses, which shall authorize in the retail package store area the retail
sale in package stores of alcoholic liquor in original packages to persons of at least
twenty-one (21) years of age for consumption off the premises. The applicant for a class
H license shall pay a first year license fee of twenty-five thousand dollars ($25,000.00).
Thereafter, the annual fee for a class H license shall be four thousand one hundred
dollars ($4,100.00). Each class H license shall be subject to the following conditions:
1. It shall be unlawful for a class H licensee to sell a single container of beer
unless the volume of the container is equal to or greater than forty (40) fluid ounces
or 1.18 liters. It shall be unlawful for a licensee to bundle, tape, package, or
otherwise manipulate single containers of beer for sale as a set. Any such
manipulation of packaging shall be a violation of this subsection. Nothing in this
subsection shall be construed as prohibiting the sale of packages containing six
single containers of beer, including such packages consisting of various single
containers of beer chosen by the consumer.
2. It shall be unlawful for a class H licensee to sell a single container of wine
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~3~
unless the container is greater than sixteen (16) fluid ounces or 0.473 liter.
3. It shall be unlawful for a class H licensee to sell a single container of alcoholic
liquor, except beer and wine which are regulated by Subsections (H)1. and (H)2. of
this Section, unless the container is greater than sixteen (16) fluid ounces or 0.473
liter.
4. The sale of alcoholic liquor at retail pursuant to the class H license may begin
after 8:00 a.m., Monday through Sunday. Alcoholic liquor shall not be sold after the
hour of 12:00 midnight on any day.
The total number of class H licenses in force at any one (1) time shall not exceed two
(2).
SECTION 2: Section 3-5-6-(N) of the City Code is hereby further
amended to read as follows:
(N) CLASS N licenses, which shall authorize the retail sale of alcoholic liquor in grocery
stores, combination stores as defined in Section 3-5-1 of this Chapter, and wholesale
clubs requiring membership in original packages to persons of at least twenty-one (21)
years of age for consumption off the premises. The applicant for such license shall pay
an initial fee of thirty-five thousand dollars ($35,000.00) and thereafter an annual fee of
eleven thousand five hundred dollars ($11,500.00).
1. It shall be unlawful for a class N licensee to sell a single container of beer
unless the volume of the container is greater than forty (40) ounces or 1.18 liters. It
shall be unlawful for a licensee to bundle, tape, package, or otherwise manipulate
single containers of beer for sale as a set. Any such manipulation of packaging
shall be a violation of this subsection. Nothing in this subsection shall be construed
as prohibiting the sale of packages containing six single containers of beer,
including such packages consisting of various single containers of beer chosen by
the consumer.
2. It shall be unlawful for a class N licensee to sell a single container of wine
unless the container is greater than sixteen (16) fluid ounces or 0.473 liters.
3. It shall be unlawful for a class N licensee to sell a single container of alcoholic
liquor, except beer and wine which are regulated by Subsections (N)1. and (N)2. of
this section, unless the container is greater than sixteen (16) fluid ounces or 0.473
liters.
4. The sale of alcoholic liquor at retail pursuant to the class N license may begin
after 8:00 a.m., Monday through Sunday. Alcoholic liquor shall not be sold after the
hour of 12:00 midnight on any day.
5. No such license may be granted to an establishment that is located within five
hundred (500) feet of a licensee holding a class N liquor license.
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6. A class N licensee shall provide a minimum of twelve thousand (12,000)
square feet of production, preparation, and display area in which products are
prepared and are for sale.
The total number of class N licenses in effect at any one time shall not exceed six (6).
SECTION 3: Section 3-5-6-(O) of the City Code is hereby further
amended to read as follows:
(O) CLASS O licenses, which shall authorize the retail sale of beer and wine in grocery
stores and combination stores as defined in Section 3-5-1 of this Chapter, and in
original packages to persons of at least twenty-one (21) years of age for consumption
off the premises. The applicant for such license shall pay an initial fee of twenty
thousand dollars ($20,000.00) and thereafter an annual fee of four thousand one
hundred dollars ($4,100.00).
1. It shall be unlawful for a class O licensee to sell a single container of beer
unless the volume of the container is greater than forty (40) ounces or 1.18 liters. It
shall be unlawful for a licensee to bundle, tape, package, or otherwise manipulate
single containers of beer for sale as a set. Any such manipulation of packaging
shall be a violation of this subsection. Nothing in this subsection shall be construed
as prohibiting the sale of packages containing six single containers of beer,
including such packages consisting of various single containers of beer chosen by
the consumer.
2. It shall be unlawful for a class O licensee to sell a single container of wine
unless the container is greater than sixteen (16) fluid ounces or 0.473 liters.
3. The sale of alcoholic liquor at retail pursuant to the class O license may begin
after 8:00 a.m., Monday through Sunday. Alcoholic liquor shall not be sold after the
hour of 12:00 midnight on any day.
4. A class O licensee shall provide a minimum of twelve thousand (12,000)
square feet of production, preparation, and display area in which products are
prepared and are for sale.
The total number of class O licenses in effect at any one (1) time shall not exceed two
(2).
SECTION 4: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 5: If any provision of this Ordinance 9-O-12 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance that can be
176
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given effect without the invalid application or provision, and each invalid application of
this Ordinance is severable.
SECTION 6: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 7: This Ordinance 9-O-12 shall be in full force and effect from
and after its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2012
Adopted: ___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
177
FINAL
Page 1 of 2
Liquor Control Board
MEETING MINUTES
Liquor Control Board
Monday, November 28, 2011
2:00 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750
Members Present: Richard Peach, Byron Wilson and Elizabeth Tisdahl
Members Absent: Patrick Hughes and Marion Macbeth
Staff Present: W. Grant Farrar, Wendy McCambridge and Johanna Nyden
Others Present: Anne Carlson, Alderman Ann Rainey, Manuel Galvan (Vantage Point,
representing Whole Foods Market), Pierre Largent (Evanston 1st Liquors), Amid Patel
(Evanston 1st Liquors), Kaitlyn Laabs (Medill News Service)
Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor
Call to Order
The Local Liquor Control Commissioner Tisdahl called the meeting to order at 2:04 p.m.
All attendees introduced themselves and his/her role as it related to the meeting.
NEW BUSINESS
Liquor Class “S: Definition
Alderman Rainey was present to support the business plan of a potential applicant for a
liquor license for a wine and cocktail bar/retail outlet to be located on Howard Street in
Evanston. The prospective owner, Anne Carlson, was present to discuss her business
plan to open a restaurant serving small plates and cheese in conjunction with a small
retail space to sell wine, beer and liquor. The focus of the business will be onsite
consumption of alcohol with a small retail inventory. The alcohol offerings featured for
onsite consumption and retail will be small craft products that are often difficult to find
and have a small distribution.
Local Liquor Control Commissioner asked Mr. Farrar if the business model closely
matches any existing ordinances already established for the City of Evanston. Mr.
Farrar stated that with some minor changes, the Class “S” license could be modified to
suit the purposes and needs for this business venture. Per Ms. Carlson, the major
modification being requested is to allow for the sale of alcoholic liquor in addition to the
already approved wine and beer.
The Local Liquor Control Commissioner asked the members if there were any concerns
over Ms. Carlson’s request. No concerns were voiced. The board recommends an
amendment to the City Ordinance 3-5-6 be made to the Class “S” license and
introduced to City Council to reflect the business plans presented by Ms. Carlson.
Clarification of sales permitted by Class O liquor license
178
FINAL
Page 2 of 2
Liquor Control Board
Mr. Farrar introduced the topic regarding the sale of single containers by Class O liquor
license holders. Mr. Farrar requested the Whole Foods representative begin the
discussion with his concerns for the board. Clarification was being sought regarding the
ability to sell at retail the re-packaging of single bottles with a volume of less than 40
fluid ounces each as a set totaling a volume of at least 40 fluid ounces. After much
discussion the board clarified that no sale can be made of alcohol outside the original
packaging by the liquor producer aside from the allowances made in the ordinance
regarding the sale for wine or liquor in individual bottles of specific volumes. Mr. Farrar
will create amendments as needed to clarify the wording of the ordinance to match the
intent of the law by the Evanston Local Liquor Control Board.
College Town Summit 2011
Summary by Ms. McCambridge of the topics covered at the College Town Summit
2011. Topics presented that the liquor board would like to investigate further include:
keg registration ordinance and “host” ordinance. Other topics were presented, however,
either did not apply to the powers of the liquor board or the board was not interested in
pursuing. Ms. McCambridge was asked by the board to present additional information
regarding adopting a keg registration program and examples of ordinances adopted by
other municipalities regarding enforcement and penalties for hosting an underage
drinking event at the next liquor control board meeting (date to be determined).
ADJOURNMENT
The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth
Tisdahl/Mayor at 2:30 p.m., November 28, 2011.
Respectfully Submitted,
Wendy McCambridge
Administrative Adjudication/Liquor Licensing Manager, Legal Department
179
For City Council meeting of January 23, 2012 Item A11
Ordinance 10-O-12: Amending Class S Liquor License
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Wendy McCambridge, Administrative Adjudication Manager
Subject: Approval of Ordinance 10-O-12, Amending Class S Liquor License
Date: December 27, 2011
Recommended Action:
Local Liquor Commissioner recommends City Council adoption of Ordinance 10-O-12.
This ordinance was introduced at the January 9, 2012 City Council meeting.
Summary:
Ordinance 10-O-12 amends the Class S liquor license to permit the sale of wine, beer,
and alcoholic liquor in the package store area of a combination restaurant/package
store. Currently, Class S permits the sale of wine only in the package store area. At
present, there are no Class S licenses in force.
At the November 28, 2011 Liquor Control Review Board (“Board”) meeting, Board
members were presented with the business plan of a potential Class S applicant. The
prospective business owner, Anne Carlson, plans to open a restaurant serving small
plates and cheese in conjunction with a small retail area selling craft wine, beer and
liquor. The business will be located on Howard Street in Evanston. Ms. Carlson
requested that the Class S definition be amended to permit the sale of wine, beer, and
liquor at retail. The Board did not object to Ms. Carlson’s request, and recommended
an amendment to the Class S license that reflects the business plan presented by Ms.
Carlson. If the City Council adopts this ordinance, it is contemplated that Ms. Carlson
will follow up and submit a license application for a Class S license. Accordingly,
Ordinance 10-O-12 amends Class S by permitting the retail sale of beer, wine, and
liquor pursuant to volume restrictions, and repeals restrictions on the retail area’s floor
space and on the sale of wine in bottles with “twist-off” tops and the requirement that
wine sold in the retail area be listed on the restaurant’s menu.
Attachment:
Ordinance 10-O-12
Please see previous Agenda Item A10 for the Minutes of the November 28, 2011
meeting of the Liquor Control Review Board
Memorandum
180
12/27/2011
10-O-12
AN ORDINANCE
Amending City Code Section 3-5-6-(S), “Classification & License Fees”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Subsection 3-5-6-(S) of the Evanston City Code of 1979, as
amended, is hereby further amended to read as follows:
(S) CLASS S licenses, which shall authorize the retail sale in combination
restaurant/package stores of alcoholic liquor in the restaurant area and
wine only alcoholic liquor in the package store area. Sales of alcoholic
liquor in the restaurant area of the licensed premises shall be for
consumption on the premises where sold. No class S license may be
granted to or retained by an establishment in which the facilities for food
preparation and service are not primarily those of a "restaurant", as
defined in Section 3-5-1 of this Chapter. It shall be unlawful for any person
licensed hereunder to sell "alcoholic liquor" at a "bar", as defined in
Section 3-5-1 of this Chapter, except to persons attending a reception or
party not open to the public. Alcoholic liquor may be sold in restaurants
holding class S licenses only during the period when their patrons are
offered a complete meal. Class S licenses authorize retail sales of wine
only alcoholic liquor in original packages to persons of at least twenty-one
(21) years of age in the retail package store area of the licensed premises,
for consumption off the premises. Each class S license shall be subject to
the following conditions:
1. The class S licensee must sell alcoholic liquor in the restaurant
area and wine alcoholic liquor in original packages in the package
store area in accordance with the class S license provisions and
restrictions. The class S license requires the licensee to operate
both the restaurant and retail package areas.
2. The sale of wine alcoholic liquor in its original package shall be
confined to an area which is separated by a full enclosure or full
partition with a controlled access to and from the restaurant area.
The retail package area shall be accessed only through the
restaurant.
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3. The retail package area shall occupy no more than ten (10) percent
of the total floor space (including office, bathroom and kitchen
space).
3.4. It shall be unlawful for a class S licensee to sell a single container
of wine unless the container is greater than sixteen (16) fluid
ounces or 0.473 liters.
4. It shall be unlawful for a class S licensee to sell a single container
of beer unless the volume of the container is greater than forty (40)
ounces or 1.18 liters.
5. It shall be unlawful for a class S licensee to sell a single container
of alcoholic liquor, except wine and beer which are regulated by
Subsections (S)3 and (S)4 of this section, unless the container is
greater than sixteen (16) fluid ounces or 0.473 liters.
5. It shall be unlawful for a class S licensee to sell a single container
of wine in the original package for consumption off the premises
unless the container, as originally packaged, is stoppered with a
cork. The sale of such wine in containers with twist-off tops is
expressly prohibited by a class S licensee.
6. Items purchased in the retail package area in original packages are
not to be consumed in the restaurant area.
7. It shall be unlawful for a class S licensee to consummate the sale of
wine alcoholic liquor in original packages except solely within the
area set forth in Subsection 2., above, and with a cash register
designated as for the sale of such wine alcoholic liquor, which cash
register is operated by a person of at least twenty-one (21) years of
age.
8. Class S licensees shall sell alcoholic liquor in the restaurant area
only during the hours set forth in Section 3-5-9 of this Chapter.
9. The sale of alcoholic liquor at retail pursuant to the class S license
may begin after eight o'clock (8:00) a.m., Monday through Sunday.
Alcoholic liquor shall not be sold after the hour of twelve midnight
on any day.
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10. Every wine offered for retail sale in original packages must be
offered for sale in the restaurant area and listed on the restaurant's
preprinted menu.
10. 11.Class S license fees are as follows:
The annual single-payment fee for initial issuance or renewal of
such license shall be .....$7,500.00
The total fee required hereunder for renewal applicants electing to
make semiannual payments, payable pursuant to the provisions
of Section 3-5-7 of this Chapter, shall be ..... 7,875.00
No more than zero (0) such licenses shall be in force at any one (1) time.
SECTION 2: This Ordinance 10-O-12 shall be in full force and effect from
and after its passage, approval, and publication in the manner provided by law.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this Ordinance 10-O-12 or application
thereof to any person or circumstance is ruled unconstitutional or otherwise invalid,
such invalidity shall not affect other provisions or applications of this Ordinance that can
be given effect without the invalid application or provision, and each invalid provision or
invalid application of this Ordinance is severable.
SECTION 5: The findings and recitals herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2012
Adopted: ___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
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10-O-12
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Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
184
PLANNING & DEVELOPMENT COMMITTEE MEETING
Monday, January 23, 2012
7:15 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
City Council Chambers
AGENDA
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN HOLMES,
CHAIR
II. APPROVAL OF REGULAR MEETING MINUTES OF January 9, 2012
III. ITEMS FOR CONSIDERATION
(P1) Ordinance 6-O-12, Granting a Special Use for a Child Daycare Center at 1629
Orrington Avenue
Staff recommends approval of Ordinance 6-O-12 as proposed to be amended,
granting a special use permit for the operation of a Child Daycare Center at 1629
Orrington Avenue. The proposed amended Ordinance 6-O-12 reflects P&D
Committee direction to address two aspects of the application for special use by
Bright Horizons Childcare Centers LLC. This ordinance was introduced at the
January 9, 2012 City Council meeting, and will be considered again at the Planning &
Development Committee meeting January 23, 2012.
For Action
IV. ITEMS FOR DISCUSSION
(PD1) Discussion of Draft Ordinance XX-O-12, Amending Various Portions of the
Zoning Ordinance to Expand the List of Prohibited Home Based Businesses
Staff recommends that the Planning & Development Committee refer the enclosed
draft Ordinance to the Plan Commission for consideration and recommendation back
to the Planning & Development Committee as a text amendment to the Zoning
Ordinance.
V. COMMUNICATIONS
VI. ADJOURNMENT
185
Planning & Development Committee Meeting
Minutes of January 9, 2012
City Council Chambers – 7:15 p.m.
Lorraine H. Morton Civic Center
MEMBERS PRESENT: J. Fiske, D. Holmes, D. Wilson, M. Wynne
MEMBERS ABSENT: A. Rainey
STAFF PRESENT: W. Bobkiewicz, G. Chen, G. Farrar, S. Griffin, D. Marino,
B. Newman, N. Radzevich
PRESIDING OFFICIAL: Ald. Holmes
I. DECLARATION OF QUORUM
A quorum being present, Chair Holmes called the meeting to order at 7:20 p.m.
II. APPROVAL OF THE NOVEMBER 28, 2011 MEETING MINUTES
Ald. Fiske moved approval of the minutes, seconded by Ald. Wynne.
The minutes of the November 28, 2011 meeting were approved unanimously 4-0.
III. ITEMS FOR CONSIDERATION
(P1) Ordinance 6-O-12, Granting a Special Use for a Child Daycare Center at
1629 Orrington Avenue
Zoning Board of Appeals and City staff recommend the adoption of Ordinance 6-O-12
granting a special use permit for the operation of a Child Daycare Center by Bright
Horizons Family Solutions (Bright Horizons) at 1629 Orrington Avenue.
For Introduction
Ald. Wilson moved to introduce Ordinance 6-O-12, seconded by Ald. Wynne.
Ms. Debbie Brown of Bright Horizons gave a PowerPoint presentation about the
proposed for-profit child daycare center:
• Propose to serve approximately 308 children, ages infant to 5 years
• Hours: Monday through Friday, 7a.m. to 6:30p.m.; closed federal holidays
• On-site kitchen
• 38 jobs to be created including childcare and administrative staff, with full benefits
• Renovating 26,000 sq. ft. with a $5 million upgrade
• The City’s green initiative is to be considered in the upgrade
DRAFT -
NOT APPROVED
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Minutes of 1-9-12
Page 2 of 5
• Replacing mechanicals and elevator and double entry door
• Extending elevator to rooftop
• Preserving space on Orrington for retail
• Have applied for signage which conforms to regulations
• Main floor proposed for infants with ground floor outdoor play area for infants and
toddlers
• Rooftop play area for ages 4 and 5 to be built around existing HVAC system and
have a child’s restroom on roof
• Propose to begin construction in April and open by September, 2012
• Maintaining dock for delivery service and retail tenants
• Maintaining existing landscaping
• Accessibility through alley to surface parking lot
• Parking: 14 dedicated spots in surface lot and 26 underground spaces
• WageWorks program to be implemented to encourage employees to take public
transportation
• Ages of children will be distributed in the 23 classrooms, according to demand,
with 98 ground floor spaces for infants, 78 spaces for 2-3 year olds on the 2nd floor
and the 3rd floor for 4 to 5 year olds
• The first 60 spaces will be dedicated to the University and the rest will be first
come, first served
Ms. Brown said Bright Horizons has been in touch with the hospital and the YMCA.
In response to Committee members’ inquiries, Ms. Brown said the Bright Horizons
center on Central Street in Evanston serves 86 children and that 15-20% are
subsidized. They intend to offer subsidized services at the Orrington location, though
she said the non-profits may want to keep the subsidized customers.
Chair Holmes thanked Ms. Brown and called the public who wished to speak to the
podium:
Junad Rizki, Evanston resident, said he supports the special use since the building
has been vacant for approximately 10 years and surrounding businesses have
suffered, but noted that a child could fall through the rail on the ramp to the
underground parking lot. He suggested that the Committee consider as a condition of
the special use, that Bright Horizons be required to fix the railings. Regarding the
issue of non-profits keeping the subsidized customers, Mr. Rizki added that residents
want good service and they should be competing to improve service.
Sheryl Katz, Executive Director of the Evanston Day Nursery at 1835 Grant Street,
Evanston, said there is a need for infant care. She asked the Committee to consider
the scale of the project and whether a child would feel overwhelmed in a large space,
adding that some elementary schools are smaller than this project. She said the
National Association for the Education of Young Children advocates that the proper
ratio of space per child is an important factor and noted that the City has a law limiting
how many unrelated people may rent an apartment.
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Sonia Coster, Vice President and Branch Executive Director of the YMCA said she
has not heard from Bright Horizons, as stated by Ms. Brown. She said she is happy
when someone wants to enter the field of child care as the YMCA has had a waiting
list for the last 6 years. She said there is an extensive demand for infant to 2 year old
childcare. She asked the Committee to consider that there is an over-supply of care
for children 4-5 years of age. She said she is concerned that people who have been
serving the community for over 125 years will go out of business because of this very
large organization. She urged the City to look at the real needs of Evanston.
Ms. Brown “sincerely apologized” for her misunderstanding that the YMCA had been
contacted. She said the information came to her through the University and she
assumed it had been so.
Ald. Wynne asked Mr. Griffin which standards the Committee can apply in evaluating
a special use, which she said she does not believe include limiting a program because
of competition with existing businesses. Mr. Griffin confirmed that competition is not
one of the factors to be considered for a special use, and that the proposal meets all
of the special use standards, which he stated:
• It is one of the listed special uses listed in its zoning district
• Complies with the Comprehensive General Plan and the Zoning Ordinance
• Does not cause a negative cumulative effect combined with existing special uses
• Does not interfere with or diminish property value
• Is adequately served by public facilities
• Does not cause undue traffic congestion
• Preserves historical and architectural resources
• Preserves natural and environmental resources
• Complies with all other applicable regulations
Mr. Griffin added that staff believes the business will round out the downtown and
attract office workers to the downtown, and that staff recommends approval.
At Chair Holmes’ inquiry, Ms. Brown said that the Bright Horizons center on Central
Street is NAEYC (National Association for the Education of Young Children)
accredited and that 80% of Bright Horizons centers are NAEYC accredited.
Martha Arnstein of 1023 Simpson said there is a need for high quality childcare and
that all the non-profit centers in Evanston are NAEYC-accredited – an optional
accreditation and the highest quality standard, though she said she does not believe
the Bright Horizons on Central Street is NAEYC-accredited. She said there are 2 non-
profit childcare centers close to downtown: the Total Child on Church and Hinman and
the YMCA on Grove and Maple. She said Bright Horizons would be a wonderful asset
to the community and she is not against it, but she is concerned about the competition
for 3-5 year old spots as there are already 130 extra slots in the community.
Regarding the subsidized families, she said the non-profits charge the families the
difference between the required fee and the subsidy, but Bright Horizons charges over
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Planning & Development Committee Meeting
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Page 4 of 5
the required fee. She asked that Bright Horizons consider scholarships for the
difference for the subsidized families.
Ald. Fiske said she believes this is a good use and asked Grant Farrar, Corporate
Counsel whether this special use could run with this operator. Mr. Farrar informed the
Committee that it is an appropriate condition that may be imposed. Ald. Fiske,
concerned that the property could become non-tax producing, moved that the
following conditions be applied to the special use:
• That the retail on Orrington is retained
• That it remains for-profit
• That the special use run with the operator, not the land
Ms. Brown responded that Bright Horizons is entering a 15 year lease with renewal
available and if something changed or if they wanted to add a level of service, they
might want to partner with another group which may be a not-for-profit, which has
occurred in other facilities.
Wally Bobkiewicz, City Manager, said if the Committee is supportive of Ald. Fiske’s
suggestion, staff would work out the appropriate language with the applicant. Chair
Holmes replied that the Committee is supportive of the special use applying to Bright
Horizons. Mr. Griffin assured the Committee that the retail space would remain on
Orrington per the proposed Ordinance.
Ald. Wilson moved to introduce Ordinance 6-O-12 to City Council and discuss
the amendment at the next City Council meeting after staff has re-worded the
Ordinance, seconded by Ald. Wynne.
The Committee voted unanimously 4-0 to recommend introduction of Ordinance
6-O-12.
(P2) Ordinance 7-O-12, Amending Ordinance 77-O-11 1100 Clark Street/1719
Ridge Avenue Planned Development
Focus Development has requested an amendment to the Planned Development
approved by Ordinance 77-O-11 to allow for an extension of completion time from
October 1, 2013 to October 1, 2014. Suspension of Rules is requested for Introduction
and Action on January 9, 2012. For Introduction and Action
Ald. Wilson moved to introduce Ordinance 7-O-12 and suspend the rules,
seconded by Ald. Wynne.
Ald. Fiske asked for an explanation of why the extension is being requested, for the
public.
Gregg Graines of DLA Piper, representing the developer, explained that the developer
has applied for a building permit but will acquire the property later in the month.
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Minutes of 1-9-12
Page 5 of 5
Depending upon the weather, construction may not be finished until 2013, so they
may need an extra 30-90 days to complete the project.
The Committee voted unanimously 4-0 to recommend introduction and
suspension of the rules for Ordinance 7-O-12.
IV. ITEMS FOR DISCUSSION
There were no items for discussion.
V. COMMUNICATIONS
There were no communications.
VI. ADJOURNMENT
The meeting was adjourned at 8:00 p.m.
Respectfully submitted,
Bobbie Newman
190
For City Council meeting of January 23, 2012 Item P1
Ordinance 6-O-12: Application for a Special Use for a Child Daycare Center at 1629
Orrington Avenue
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director of Community and Economic Development Dept.
Dennis Marino, Manager, Planning and Zoning Division
Subject: Proposed amended Ordinance 6-O-12 Granting a Special Use for a Child
Daycare Center at 1629 Orrington Avenue
Date: January 11, 2012
Recommended Action
Staff recommends approval of Ordinance 6-O-12 as proposed to be amended.
Summary
Enclosed is a proposed amended Ordinance 6-O-12 reflecting P&D Committee direction
to address two aspects of the application for special use by Bright Horizons Childcare
Centers LLC. Section 3-E of the proposed amended Ordinance addresses the operator-
restricted concerns that the Ordinance relate to the applicant only (Bright Horizons) and
not the subject property.
The proposed language for Section 3F of the Ordinance: Real Estate Taxes, obligates
Bright Horizons to make annual payments in lieu of taxes, at the current rate of property
taxes to the City, School District 202 and School District 65 as long as it occupies and
operates the subject property. Bright Horizons is a for-profit company subject to real
estate taxes currently and is not anticipated to change.
Legislative History
January 3, 2012: ZBA recommended approval to City Council with conditions
January 9, 2012: Ordinance 6-O-12 was introduced by City Council by a unanimous vote
Attachments
Proposed amended Ordinance 6-O-12
Proposed Ordinance 6-O-12, introduced at City Council January 9, 2012
January 3, 2012 ZBA Draft Meeting Minutes
ZBA Findings
Staff memo to the ZBA
ZBA Application Packet
Memorandum
191
1/9/2012
1/3/2012
6-O-12
AN ORDINANCE
Granting a Special Use Permit for a Child Daycare Center
Located at 1629 Orrington Avenue in the
D3 Downtown Core Development Zoning District
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on January 3, 2012,
pursuant to proper notice, to consider case no. 11ZMJV-0080, an application filed by
Bright Horizons Childcare Children’s Centers, LLC (the “Applicant”), contract lessee of
the property legally described in Exhibit A, attached hereto and incorporated herein by
reference, commonly known as 1629 Orrington Avenue (the “Subject Property”) and
located in the D3 Downtown Core Development Zoning District (“D3 District”), for a
Special Use Permit to establish, pursuant to Section 6-4-2 and Subsection 6-11-4-3 of
Title 6 of the Evanston City Code, 1979, as amended (“the Zoning Ordinance”), a Child
Daycare Center on the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit met
the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and
recommended that City Council grant the application with conditions; and
WHEREAS, at its meeting of January 9, 2012, the Planning and
Development Committee of the City Council (“P&D Committee”) considered the ZBA’s
record and findings and recommended the City Council accept the ZBA’s
recommendation and approve the application in case no. 11ZMJV-0080; and
192
6-O-12
~2~
WHEREAS, at its meetings of January 9, 2012 and January 23, 2012, the
City Council considered, amended, and adopted the respective records, findings, and
recommendations of the ZBA and P&D Committee, as amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and made
a part hereof.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Child Daycare Center on the Subject Property as applied for in case no. 11ZMJV-
0080.
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the grant of a Special Use
Permit, violation of any of which shall constitute grounds for revocation thereof pursuant
to Subsection 6-3-10-6 of the Zoning Ordinance:
(A) Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case.
(B) Hours of Operation: The Applicant shall not operate the Special Use authorized
by this ordinance between midnight and 6:00 a.m. on any day.
(C) Employee Parking: The Applicant shall maintain a lease for no fewer twenty-six
(26) off-street parking spaces on the Subject Property for its employees.
(D) Passenger Loading/Unloading: No fewer than twenty (20) off-street parking
spaces on the Subject Property shall be restricted to twenty (20)-minute parking
between the hours of 7:00 and 9:30 a.m. and 3:30 and 6:30 p.m. on any day the
Applicant operates the Special Use authorized by this ordinance.
193
6-O-12
~3~
(E) Operator Restricted: Pursuant to Subsection 6-3-5-15-(C) of the Zoning
Ordinance, the Special Use Permit granted by the terms of this ordinance, shall
relate to the Applicant only, not the Subject Property.
(F) Real Estate Taxes: In the event that Applicant becomes exempt from the
payment of real estate taxes, it shall make annual payments in lieu of taxes, at
the then-current rate applied to that portion of the Subject Property it occupies, to
the City of Evanston, Evanston/Skokie Community Consolidated School District
65, and Evanston Township High School District 202, for a period of thirty (30)
years or for as long as it operates the Special Use authorized by this ordinance,
whichever ends first.
SECTION 4: W hen necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5 4: Before it may operate the Special Use authorized by the
terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 6 5: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 7 6: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 8 7: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
194
6-O-12
~4~
SECTION 9 8: This ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
195
6-O-12
~5~
EXHIBIT A
Legal Description
196
6-O-12
~6~
197
PROPOSED ORDINANCE 6‐O‐12
198
1/3/2012
6-O-12
AN ORDINANCE
Granting a Special Use Permit for a Child Daycare Center
Located at 1629 Orrington Avenue in the
D3 Downtown Core Development Zoning District
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on January 3, 2012,
pursuant to proper notice, to consider case no. 11ZMJV-0080, an application filed by
Bright Horizons Childcare Centers, LLC (the “Applicant”), contract lessee of the property
legally described in Exhibit A, attached hereto and incorporated herein by reference,
commonly known as 1629 Orrington Avenue (the “Subject Property”) and located in the
D3 Downtown Core Development Zoning District (“D3 District”), for a Special Use Permit
to establish, pursuant to Section 6-4-2 and Subsection 6-11-4-3 of Title 6 of the
Evanston City Code, 1979, as amended (“the Zoning Ordinance”), a Child Daycare
Center on the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit met
the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and
recommended that City Council grant the application with conditions; and
WHEREAS, at its meeting of January 9, 2012, the Planning and
Development Committee of the City Council (“P&D Committee”) considered the ZBA’s
record and findings and recommended the City Council accept the ZBA’s
recommendation and approve the application in case no. 11ZMJV-0080; and
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6-O-12
~2~
WHEREAS, at its meetings of January 9, 2012 and January 23, 2012, the
City Council considered and adopted the respective records, findings, and
recommendations of the ZBA and P&D Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and made
a part hereof.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Child Daycare Center on the Subject Property as applied for in case no. 11ZMJV-
0080.
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the grant of a Special Use
Permit, violation of any of which shall constitute grounds for revocation thereof pursuant
to Subsection 6-3-10-6 of the Zoning Ordinance:
(A) Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case.
(B) Hours of Operation: The Applicant shall not operate the Special Use authorized
by this ordinance between midnight and 6:00 a.m. on any day.
(C) Employee Parking: The Applicant shall maintain a lease for no fewer twenty-six
(26) off-street parking spaces on the Subject Property for its employees.
(D) Passenger Loading/Unloading: No fewer than twenty (20) off-street parking
spaces on the Subject Property shall be restricted to twenty (20)-minute parking
between the hours of 7:00 and 9:30 a.m. and 3:30 and 6:30 p.m. on any day the
Applicant operates the Special Use authorized by this ordinance.
200
6-O-12
~3~
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5: Before it may operate the Special Use authorized by the
terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 6: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 7: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 9: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
201
6-O-12
~4~
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
202
6-O-12
~5~
EXHIBIT A
Legal Description
203
6-O-12
~6~
204
JANUARY 3, 2012 ZBA DRAFT MINUTES
205
DRAFT NOT APPROVED
MEETING MINUTES
ZONING BOARD OF APPEALS
Tuesday, January 3, 2012
7:30 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Mary Beth Berns, Matt Rodgers, Lori Summers, Clara
Wineberg
Member Absent: Beth McLennan, Scott Gingold, Andrew Gallimore
Staff Present: Melissa Klotz, Zoning Planner; Martin Travis, Zoning Officer;
Craig Sklenar, General Planner
Presiding Member: Lori Summers
________________________________________________________________
1629 Orrington Avenue 11ZMJV-0080
Steven Geller, lessee from LR 1603 Orrington LLC, for a special use permit at 1629
Orrington Avenue to operate a Day Care Center-Child. 1629 Orrington Avenue is
located in the D3 Downtown Core Zoning District, which requires a special use permit for
any Day Care Center-Child to operate. The Zoning Board of Appeals makes a
recommendation to the City Council, who is the final determining body.
Craig Sklenar, General Planner, entered 2 letters of support into the record, and then
gave a general overview of the site location, which has been vacant for some time. He
also gave an overview of Bright Horizons, the business associated with the case.
Debbie Brown, Vice President of Regional Development of Bright Horizons, then
displayed a presentation that described the program plan, site plan, and overview, as
shown in the ZBA packet materials. Ms. Brown explained in detail how the proposal
meets each of the Standards requirements.
Chairman Summers asked Ms. Brown how deliveries will be handled at the site, and Ms.
Brown replied that there should not be large deliveries consisting of multiple pallets, so
deliveries should not be of concern. Ms. Brown then explained that parking spaces will
be marked for 20 minute loading and unloading to ease congestion during drop off/pick
up times.
Cass Wolfe, 325 Dewey, entered documentation from the IFF into testimony, and
discussed Standard 3. Ms. Wolfe explained that the IFF has found that there is an
oversupply of day care centers for 3-5 year olds, so the proposed child care center will
hurt existing nonprofit day care centers by taking away their clientele. Ms. Berns asked
why there are waiting lists at many day care centers in Evanston if there is an
oversupply, and Ms. Wolfe replied that families often put their names on multiple lists
when they are first choosing a day care center so that they have multiple options when
206
DRAFT NOT APPROVED
spaces become available. Ms. Wolfe also noted that usually the day care centers with
waiting lists are considered the highest quality centers and have the highest demand. If
larger for-profit day care centers open, the smaller nonprofit day care centers will not
stay filled to capacity and will end up closing. Ms. Wolfe explained that she is not
opposed to Bright Horizons, but would like it noted in the record that there is not a
substantial need for day care centers that serve 3-5 year olds as Bright Horizons
depicted in testimony. Martha Arntson, 1023 Simpson, noted that nonprofit day care
centers reserve spaces for low income families using state subsidies. If the nonprofit
day care centers close, the subsidized families will not have usable day care facilities.
Ms. Brown explained that the Bright Horizons facility cannot limit which age groups the
day care center is open to, because families look for day care centers that can grow with
their children and accommodate them for multiple years. Ms. Brown also noted that
typically Bright Horizons reserves 15-20% of its spaces for low income families, and
hopes to do the same at the proposed location.
The Zoning Board then entered into deliberation:
Ms. Wineberg stated that, from an economic development standpoint this is an exciting
proposal. Ms. Wineberg thought this development would help revitalize this vacant area
of downtown. Chairman Summers then reviewed the Standards:
Standard 1 – yes because Day Care Center-Child is listed as a special use in the
Zoning Ordinance.
Standard 2 – yes because the Comprehensive Plan promotes a mix of uses in
the downtown area, especially uses that will further promote other businesses in
the area. Mr. Rodgers also noted that the site will maintain 2 retail spaces near
the street frontage that will be able to thrive past 5pm.
Standard 3 – yes because this use, with its location, will entertain a different
market than other child care facilities cater to. For example, Skokie is right next
door and has a shortage of child care facilities by approximately 50% of its
demand, so Skokie residents who work in Evanston will be able to utilize Bright
Horizons.
Standard 4 – this property has attempted redevelopment multiple times yet
remains vacant and this is a great opportunity for redevelopment, so yes.
Standard 5 – yes because access to the site is primarily run off of the alley, and
is connected to underground parking.
Standard 6 – a traffic report regarding a similar space was reviewed by City staff
and found acceptable, so yes.
Standard 7 – yes because it preserves the building and open space.
Standard 8 – yes because the existing planter spaces will be preserved, and
other planters will be placed on the roof top.
Standard 9 – yes, it appears at this time that all other ordinances will be met.
The Zoning Board then discussed limiting the hours of operation and agreed upon
6am – midnight since that is the regulation often given to restaurants. The board
also decided Bright Horizons must maintain a lease agreement for parking as
discussed in testimony.
A motion was approved for the special use 4 – 0 with the following conditions:
1) Hours of operation are limited to 6am – 12am midnight.
2) Bright Horizons must maintain a lease agreement for parking as discussed in
testimony
207
ZBA FINDINGS
208
209
210
STAFF MEMO TO THE ZBA
211
To: Members of the Zoning Board of Appeals
From: Dennis Marino, Manager, Zoning and Planning Division
Craig Sklenar, General Planner
Subject: 1629 Orrington Avenue Special Use, 11ZMJV-0080,
ZBA Determining Body
Date: December 29, 2011
Notice- Published in the December 15, 2011 Evanston Review:
Steven Geller, lessee from LR 1603 Orrington LLC, for a Special Use Permit at 1629
Orrington Avenue to operate a Day Care Center-Child. 1629 Orrington Avenue is
located in the D3 Downtown Core Zoning District which requires a special use permit for
any Day Care Center-Child to operate. The Zoning Board of Appeals makes a
recommendation to the City Council, the final determining body for this case.
Recommendation
City staff suggests a positive recommendation from the Zoning Board of Appeals for the
Council approval of the Special Use for a Childcare Center at 1629 Orrington Avenue.
The Applicant has complied with all zoning requirements, and meets all of the standards
of a special use for this District.
Site/Proposal Background
Bright Horizons Family Solutions was founded in 1986. Their operations include 650
centers in the US, Puerto Rico, UK, Ireland and Canada. Bright Horizons has 37
centers in Illinois, including one in Evanston at 1000 Central Street. They have over
700 employer-sponsored child care and early education programs. For the location at
1629 Orrington, Bright Horizons has partnered with Evanston Hospital and
Northwestern University to provide childcare services currently not being provided for at
both institutions. For example, the facility at 1000 Central Street has a waiting list of
over 200 children. The facility in Evanston at 1629 Orrington will be similar in format
and style that Bright Horizons has completed in multiple locations across the country
and in Illinois.
Memorandum
212
1629 Orrington Avenue
Located midblock on Orrington Avenue between Davis and Church Streets, Bright
Horizons proposes to improve 25,167 square feet of a two story building located at 1629
Orrington Avenue. This structure previously held a Walgreens and the Borders Book
Store and has been vacant for many years. Their proposal is to improve the ground
floor and second floor, while retaining to retail outlets along Orrington Avenue. The
proposal also includes a 7,500 square foot rooftop outdoor play area and a 2,250
square foot ground level play area. The facility is designed to accommodate 308
children, which will be supervised by 52 staff and teachers. The hours of operation will
be 6:30AM to 6:00PM. Loading and unloading will be in the parking lot that is between
the main office building and the two story retail building on Orrington. 14 of the 21
parking spaces will be signed and noted for 20 minute loading during peak periods of
7:00AM to 9:30AM and 3:30PM to 6:30PM. Six additional parking spaces have been
secured in the underground parking structure for this purpose as well. The Applicant
has secured 26 parking spaces in the underground parking structure for staff and has a
WageWorks Program to entice staff to use public transportation.
Ordinances Identified for Requested Variance Relief:
6-11-4-3: D3 Downtown Core Development District
6-11-4-3: SPECIAL USES: The following uses may be allowed in the D3
District, subject to the provisions set forth in section 6-3-5 of this title:
Daycare center – Child (subject to the general requirements of section 6-
4-2 of this title)
213
(Among other uses listed)
Special Use Standards:
For the ZBA to recommend that City Council grant a special use, the ZBA must find
that the proposed special use:
a) is one of the listed special uses for the zoning district in which the
property lies;
b) complies with the purposes and policies of the Comprehensive General
Plan and the Zoning Ordinance;
c) does not cause a negative cumulative effect in combination with
existing special uses or as a category of land use;
d) does not interfere with or diminish the value of property in the
neighborhood;
e) is adequately served by public facilities and services;
f) does not cause undue traffic congestion;
g) preserves significant historical and architectural resources;
h) preserves significant natural and environmental resources; and
i) complies with all other applicable regulations.
Attachments
Special Use Application – Submitted October 25, 2011
Zoning Analysis
City of Evanston Public Works Department Memo
Bright Horizons Transportation Assessment
SPAARC Meeting Minutes November 9, 2011
SPAARC Meeting Minutes November 30, 2011
Bright Horizons ZBA Presentation Materials and Concept Drawings
214
ZBA APPLICATION PACKET
215
216
217
218
219
220
221
222
223
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\\coefs1\users\pschneider\My Documents\Bright Horizons Trans Assessment.doc
To: Steve Griffin, Director of Community Development
From: Paul Schneider, City Engineer
Rajeev Dahal, Senior Traffic Engineer
Subject: Bright Horizons Daycare Facility – Transportation Assessment
Date: December 2, 2011
Discussion
With regard to trip generation, the Evanston Division of Transportation has reviewed the
Bright Horizons Daycare Facility – Transportation Assessment and are in agreement
with the methodology of the assessment. The estimates are based on studies
conducted at a similar facility in Redmond, WA., factored to account for Evanston’s
urban modal splits. We concur with the findings for both the trip generation and the
modal split utilized in the assessment.
Memorandum
225
Transportation Engineering/Operations ♦ Impact Studies ♦ Design Services ♦ Transportation Planning/Forecasting
816 6th Street South ♦ Kirkland, WA 98033 ♦ Office (206)498-5897 ♦ Fax (425) 889-TENW(8369)
Transportation Engineering NorthWest Memorandum
DATE: November 4, 2011
TO: Steven Geller
Bright Horizons
FROM: Chris Forster, P.E.
Transportation Engineering Northwest, LLC
RE: Bright Horizons Daycare Facility – Evanston
Transportation Assessment – Parking Demand & Trip Generation
TENW Project No. 4544
This memorandum summarizes the transportation assessment conducted for the
proposed Bright Horizons Evanston Daycare Facility project located at 1629 Orrington
Avenue, Evanston, IL. Our assessment includes estimates of peak period parking
demand and trip generation.
Project Description
Based on information provided by Bright Horizons, we understand the project will include
occupancy of an existing 2 story building located on the east side of Orrington Avenue
between Davis Street and Church Street. The proposed daycare facility would include
up to 308 children and 58 employees. Vehicular access to the center would be provided
to a surface parking lot via an alley running between Davis and Church Streets, and to
an underground parking garage via ingress/egress ramps on Orrington Avenue. Initial
plans include the leasing of 20 parking stalls for parent drop-off/pick-up (14 parking stalls
in the adjacent surface parking lot plus 6 stalls in the parking garage), and 26 stalls in
the parking garage for employee parking (grand total of 46 parking stalls).
Background
TENW assisted Bright Horizons with the entitlement of a new Bright Horizons daycare
facility in Redmond, Washington (3000 block of 148th Ave NE). The Bright Horizons
Redmond Center facility opened in late 2009. Through the entitlement process and
subsequent monitoring studies, TENW has conducted observations and counts of both
vehicular parking demand and trip generation over the last two years.
Recent employee surveys and parking counts were conducted in October 2011 at the
Redmond location, which currently has 245 children enrolled and 65 employees. It is
important to note that the Redmond location is in a suburban setting where a vast
majority of employees arrive in single-occupant vehicles, and all parents have been
observed to drive to the center. In contrast to Evanston, Redmond has relatively limited
access to transit (busses), and there is no mass transit (commuter rail, subway etc).
With the exception of mode-split, the operations of the Redmond facility are expected to
be similar to the proposed Evanston facility based on our discussions with Bright
Horizons. Therefore, the methodology used in this assessment generally applies the
parking and trip rates observed at the Redmond facility, and factors them to account for
Evanston’s more urban mode splits.
226
Transportation Engineering/Operations ♦ Impact Studies ♦ Design Services ♦ Transportation Planning/Forecasting
816 6th Street South ♦ Kirkland, WA 98033 ♦ Office (206)498-5897 ♦ Fax (425) 889-TENW(8369)
Transportation Engineering NorthWest, LLC Page 2
Parking Demand
Parking demand estimates were based on our studies conducted in Redmond, WA and
adjusted for the vehicular mode splits expected in Evanston.
Peak period parking demand rates were derived from Redmond data for both employees
and parents. These rates are measured in parked vehicles per employee and parked
vehicles per child, respectively. Both AM (8:00-9:30 AM) and PM (5:00-6:00 PM) peak
periods were observed, which were the peak times for parent drop-offs and pick-ups.
Based on the Redmond data, the AM peak parking rates were 0.91 vehicles per
employee (for employee parking), and 0.07 vehicles per child (for parent drop-off
parking). The PM peak parking rates were 0.62 vehicles per employee (for employee
parking), and 0.13 vehicles per child (for parent pick-up parking).
Based on our discussions with Bright Horizons, the Evanston site is in a relatively urban
location with good access to transit and commuter rail. To account for more urban mode
splits in Evanston, the Redmond parking data was factored by the percentage of
employees and parents expected to drive to the Evanston facility. Bright Horizons
expects a vehicular mode split of 40% for employees (60% arrive via transit/walk
modes), and 70% for parents (30% arrive via transit/walk modes).
Table 1 summarizes the resulting AM and PM peak parking demand estimates for the
Bright Horizons Evanston project. More detailed calculations are included in
Attachment A.
Table 1
Parking Demand Summary – Bright Horizons Evanston
AM PEAK PERIOD
Peak Demand
(vehicles)
Parking Supply
(stalls)
Surplus (+) or
Shortfall (-)
Employee Parking 21 26 +5
Parent Parking 15 20 +5
AM Peak Total = 36 46 +10
PM PEAK PERIOD
Peak Demand
(vehicles)
Parking Supply
(stalls)
Surplus (+) or
Shortfall (-)
Employee Parking 14 26 +12
Parent Parking 28 20 -8
PM Peak Total = 42 46 +4
As shown in Table 1, the proposed parking supply is expected to be adequate to support
the peak parking demands during the AM and PM peak periods. During the AM period
there is expected to be a surplus of both employee and parent parking stalls. During
the PM peak period there is expected to be a shortfall of parent pick-up stalls, but the
expected surplus of employee parking should accommodate the spillover of parent
parking demand. Our observations at the Redmond facility indicate that when drop-
off/pick-up parking spaces are fully occupied, parents will typically use the empty
227
Transportation Engineering/Operations ♦ Impact Studies ♦ Design Services ♦ Transportation Planning/Forecasting
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Transportation Engineering NorthWest, LLC Page 3
employee parking spaces. This is an efficient use of parking spaces, as it is expected
that not all employees are present at the peak times of parent drop-offs and pick-ups.
Trip Generation
Similar to the parking demand estimates, weekday PM peak hour trip generation
estimates were based on our studies conducted in Redmond, WA and adjusted for the
vehicular mode splits expected in Evanston.
Weekday PM peak hour trip generation rates were derived from Redmond data for both
employees and parents. These rates are measured in trips per employee and trips per
child, respectively. The PM peak hour is defined consistent with the Institute of
Transportation Engineers (ITE) definition, which is the highest hour between 4:00 and
6:00 p.m. This is the time period during which the adjacent street traffic is assumed to
be at its peak. Based on the Redmond data, the weekday PM peak hour trip generation
rates were 0.25 trips per employee (employee trips only, 0% entering/100% exiting), and
0.67 trips per child (parent pick-up trips only, 53% entering/47% exiting). The Redmond
trip generation data was factored by the Evanston mode splits as discussed previously
under parking demand.
Table 2 summarizes the resulting weekday PM peak hour trip generation estimate for
the Bright Horizons Evanston project. More detailed calculations are included in
Attachment B.
Table 2
PM Peak Hour Trip Generation – Bright Horizons Evanston
Trip Type Total Trips Trips Entering Trips Exiting
Employee Trips 6 0 6
Parent Pick-Up Trips 144 76 68
Total = 150 76 74
As shown in Table 2, the proposed Bright Horizons Evanston facility is estimated to
generate 150 weekday vehicular PM peak hour trips (76 entering, 74 exiting). A majority
of these trips are parents picking up children, and would be split between the adjacent
surface parking lot and the parking garage depending on where the parents prefer to
pick-up their children. With these trips divided between the two separate parking
locations, we would expect an average of less than 1 vehicle entering and 1 vehicle
exiting per minute at each location during the PM peak hour.
It should be noted that the trip generation estimates shown above do not account for
credit for trips from previous entitlements (prior uses in the same building). Therefore,
some or all of these trips may not be “new” trips to the transportation system.
If you have any questions, please feel free to contact me at (206) 498-5897 or
forster@tenw.com.
attachments
228
Transportation Engineering/Operations ♦ Impact Studies ♦ Design Services ♦ Transportation Planning/Forecasting
816 6th Street South ♦ Kirkland, WA 98033 ♦ Office (206) 498-5897 ♦ Fax (425) 889-TENW(8369)
Transportation Engineering NorthWest
ATTACHMENT A
Parking Demand Calculations
229
UserFuture Employees/Enrollment1Redmond, WARaw Peak Parking Demand Rate2Estimated Redmond Peak Parking DemandEvanston Mode Split Factor(% Vehicle)3Peak Demand Adjusted for Evanston4Evanston - Proposed Supply5Surplus (+) or Shortfall (-)Employees 58 0.91 5340%2126+5Children3080.072270%1520+5Total Estimated Peak Parking Demand = 753646+10UserFuture Employees/Enrollment1Redmond, WARaw Peak Parking Demand Rate2Estimated Redmond Peak Parking DemandEvanston Mode Split Factor(% Vehicle)3Peak Demand Adjusted for Evanston4Evanston - Proposed Supply5Surplus (+) or Shortfall (-)Employees 58 0.62 3640%1426+12Children3080.134070%2820-8Total Estimated Peak Parking Demand = 764246+4Notes:1 Employment/enrollment provided by Bright Horizons2 Redmond peak demand rates based on parking demand study conducted in October 2011 at Redmond, WA Bright Horizons Facility (245 children, 65 staff)3 Evanston mode split factor based on the % of employees expected to require parking, and % of parents expected to drive for pick up/drop off as provided by Bright Horizons. Redmond data is based on 100% single occupant vehicles (SOV) for employees, and 100% parents drive for pick-up/drop-off4 Peak demand for Evanston based on [Redmond Demand x Mode Split Factor]5 Parking supply at Evanston provided by Bright Horizons. Assumed 14 spaces in surface parking lot plus 6 in garage = 20 spaces for pick up/drop off. Assumes 26 spaces in garage for employeesBright Horizons - EvanstonAM Peak Period Parking DemandBright Horizons - EvanstonPM Peak Period Parking DemandBright Horizons EvanstonTENW Project No. 4544TENW 11/3/2011 Bright Horizons Evanston Parking and Trip Gen230
Transportation Engineering/Operations ♦ Impact Studies ♦ Design Services ♦ Transportation Planning/Forecasting
816 6th Street South ♦ Kirkland, WA 98033 ♦ Office (206) 498-5897 ♦ Fax (425) 889-TENW(8369)
Transportation Engineering NorthWest
ATTACHMENT B
Trip Generation Calculations
231
UserFuture Employees/Enrollment1Redmond, WARaw PM Peak Trip Generation Rates2Estimated Redmond PM Peak Trip GenerationEvanston Mode Split Factor(% Vehicle)3Total Vehicle TripsInOutEmployees580.251540%606Children3080.6720670%1447668Total Estimated Peak Hour Trips = 2211507674Notes:1 Employment/enrollment provided by Bright Horizons2 Redmond trip rates based on studies conducted at Redmond, WA Bright Horizons facility3 Evanston mode split factor based on the % of employees expected to require parking, and % of parents expected to drive for pick up/drop off as provided by Bright Horizons. Redmond data is based on 100% single occupant vehicles (SOV) for employees, and 100% parents drive for pick-up/drop-off4 PM Peak Hour trip generation is [Redmond Trip Gen x Mode Split Factor] and is the highest hour between 4-6 P.M. as defined by the Institute of Transportation Engineers (ITE)Bright Horizons - EvanstonPM Peak Hour Trip GenerationPM Peak Trip Generation Adjusted for Evanston4Bright Horizons EvanstonTENW Project No. 4544TENW 11/3/2011 Bright Horizons Evanston Parking and Trip Gen232
APPROVED
SITE PLAN AND APPEARANCE REVIEW COMMITTEE (SPAARC)
MEETING NOTES
NOVEMBER 9, 2011
Attendees:
Members Present: P. D’Agostino, R. Dahal, I. Eckersberg, W. Hallen, D. Marino,
J. Nelson, C. Ruiz, P. Schneider, M. Travis
Staff Present: S. Flax, E. Golden, S. Guderley, B. Newman, J. Saul, C. Sklenar,
Presiding Member: W. Hallen
A quorum being present, Chair Hallen called the meeting to order at 2:31 p.m.
Projects Reviewed:
1) 1600 Foster Street (Emerson Square) Concept
Proposal to construct (3) 6-unit, (1) 5-unit multifamily buildings and 9 single family attached
townhomes
APPLICATION PRESENTED BY: Todd Lieberman Brinshore Development
Steve Rezabek Pappageorge Hames Partners
GENERAL DISCUSSION:
Mr. Rezabek presented photos of the current condition of the site and plans and renderings for
the proposal. The following was discussed:
• Propose:
o To construct (3) 6-unit, (1) 5-unit multifamily buildings and 9 single family attached
townhomes on the 2.34 acre site
o 32 units total with 23 facing foster in 6-flat style buildings (with one unit as an office)
o To extend Ashland Ave., forming a new street
o 2 types of townhomes on new street
o Cul de sac at end of new street with proper radius for emergency vehicles
o Parking behind the buildings
o A public park dedicated to the City
• Developer has met with staff and modified plans per their feedback
• The majority of the current site has been leveled
• Materials:
o Masonry and brick facing all streets, transitioning to lap side materials in rear and
between buildings
o LEED ND Level
• The townhomes architecture will be in keeping with the neighborhood, including double
hung windows, gable roofs, and entry porches; some will have the traditional rowhouse
style
• All townhomes will have 3 bedrooms
SPAARC Meeting Notes – November 9, 2011 Page 1 of 4 233
• The site plan is in substantial compliance with the West Evanston Master Plan, which was
approved in 2007, based on 3 years of planning
• Mr. Marino commented that the development will be a catalyst for development of the
surrounding area
• Chair Hallen commented that the design is appropriate for the site
Action:
No vote is taken on concepts.
2) 1629 Orrington Avenue Concept
Application for a special use to establish a child daycare center, “Bright Horizons”
APPLICATION PRESENTED BY: Steven Geller Representing Bright Horizons
Debbie Brown “ “ “
Dawn Ellis “ “ ‘
GENERAL DISCUSSION:
Ms. Brown presented plans for the proposed child daycare center. The following was
discussed:
• Bright Horizons:
o Has 650 centers in the United Stated and 100 in the UK and Ireland, including 37 in
Illinois with 34 in the greater Chicago area
o Partners with clients to provide child daycare
o Has 20% of their centers are onsite, community based, as is the proposed center on
Orrington
o Has grown 20% per year since inception
o Has 20 centers around Chicago
• Propose a capacity of 308 children at the Orrington Center, ages 6 weeks to 6 years
• Classrooms are divided by age
• Full and part time care is offered
• Large infant and toddler capacity, which is in high demand
• Provide meal service; have a full kitchen
• Currently, Northwestern University will be sponsoring 60 spaces
• Currently, there are 84 children at the 1000 Central location, across the street from North
Shore University Health System
• Intend to add 58 new full and part time jobs with the Orrington location; Bright Horizons
provides full benefit packages to their employees and was voted “Employer of Choice” 12
times
• Parking: Bright Horizons is working with the owner of the 1629 Orrington building to give
exclusive use of 14 of 21 spots in the parking lot during peak hours allowing 20 minute
parking, plus 6 in the underground lot to the childcare center plus 26 parking spots for staff;
Bright Horizons encourages employees to use public transportation through the Wage
Works program
• The Public Works Dept. has reviewed the traffic study and approved it
• Bright Horizons has had a transportation assessment done analyzing parking demand and
trip generation using data from a similar city in Seattle where there is a Microsoft site and a
community college along a major artery
SPAARC Meeting Notes – November 9, 2011 Page 2 of 4 234
• Propose:
o 2 doors on south wall to accommodate traffic
o Awning over the door
o The entire 2nd floor of the building is to be devoted to 2 year olds, preschool children,
and the kitchen
o A rooftop playground for 2 year olds and preschool children, using 7,000 of the 17,000
sq. ft. roof deck; to be fenced.
o A new elevator and stairs to roof
o A bathroom, storage and mechanical penthouse on the roof to serve the playground
o Brightly colored synthetic turf, shade structures and wind breaks proposed for rooftop
playground
• Chair Hallen advised Ms. Brown that the building has a Uniform Business Center Signage
Plan (UBCSP), to which the childcare center would have to comply.
Action:
No vote is taken on concepts.
3) 1715 Chicago Avenue Rec. to Sign Review Board
Application for variation from sign regulations for wall signs
APPLICATION PRESENTED BY: Walter Hallen Staff Liaison to Sign Board
GENERAL DISCUSSION:
Mr. Hallen presented pictures of the proposed wall signs for a rental building in a residential
district. The following was discussed:
• Applicant has requested variation for a large sign that was not approved
• Applicant needs to let the public know it is a rental building and not a dormitory or condo
building
• 2 signs are to be at the corner of the building on Church and Chicago
• 1 or 2 Signs are to be at the corner of the building on Clark & Chicago
• The signs say “Evanston Place Apartments”
• Sign dimensions: 4’ X 18’ and 4’ X 12.5’
Action:
The Committee voted unanimously to recommend approval of the variation.
4) 725 Clark Rec. to Sign Review Board
Application for variation from sign regulations for blade sign
APPLICATION PRESENTED BY: Walter Hallen Staff Liaison to Sign Board
GENERAL DISCUSSION:
Mr. Hallen presented pictures of the proposed blade sign for a Subway Restaurant. The
following was discussed:
• Applicant has requested the blade sign because no pedestrians can easily see the wall
sign and applicant needs to let the public know where the restaurant is located
• Sign dimensions: 20” X 48”
SPAARC Meeting Notes – November 9, 2011 Page 3 of 4 235
• An amendment to the sign regulations to allow blade signs of 24” X 36” is to be introduced
at the Planning & Development (P&D) Committee meeting of November 14, 2011
Action:
The Committee voted unanimously to recommend approval of the variation on the condition that
it complies with the dimensions adopted by City Council in the ordinance amending the sign
regulations.
Other Business:
The Committee voted 4-1 with 1 abstaining to approve the November 2, 2011 meeting notes.
There being no other business, the meeting adjourned at 3:25 p.m.
The next SPAARC meeting will take place on Wednesday, November 16, 2011 unless
otherwise notified.
Respectfully submitted,
Bobbie Newman
SPAARC Meeting Notes – November 9, 2011 Page 4 of 4 236
0
Proposed New Children’s Center in Evanston
Presented to:
City of Evanston
Site Review and Planning
Committee
November 9, 2011
237
1
Bright Horizons Presentation Team
Robert Ewald
Project Manager, Construction Consulting Service
Phone: 815-263-3350
Email: ccsrewald@cs.com
Steve Geller
Director of Design & Preconstruction
Phone: 617-673-8730
Email: sgeller@brighthorizons.com
Patricia Schlauder
General Manager, Orrington Plaza
Phone: 847-733-7200
Email: patricia.schlauder@cbre.com
Judy Oliva
Division Vice President, Operations
Phone: 630-724-8313
Email: joliva@brighthorizons.com
Dawn Ellis-Ferzacca
Regional Manager, Operations
Phone: 847-229-9441
Email: dellis@brighthorizons.com
Debbie Brown
Vice President, Regional Development
Phone: 425-576-5333
Email: dbrown@brighthorizons.com
238
2
Introductions
Company Profile
Program Plan
Staffing Plan
Access and Parking Plan
Design Slides
•Ground Floor Layout
•2nd Floor Layout
•Roof Top Layout
•Concept Ideas for Play Areas
•More concept Ideas for Play Areas
•Conceptual Rendering
•Proposed Signage
▸Building Sign
▸Awning Detail/Sign
▸Front Door Sign
▸Parking Signs
Agenda
239
3
Partner of choice
•25 years of operation
•650 centers
•U.S., Puerto Rico, UK, Ireland, and Canada
37 in Illinois; 34 in the greater Chicago area
•700 client-partners
•82 of the “100 Best Companies for Working
Mothers” identified in 2011
•Financially strong and viable organization
•Commitment to partnering with communities where
we live and work
Depth of Resources in the Chicago Area
•Chicago Regional Office / Administrative Support
•Locally-based leadership team:
Division Vice President, Regional Managers,
Senior CS Director
Recruiter, Parent Marketing Coordinator, and
Human Resources Staff
Our Company Profile
240
4
Program Plan
Capacity and Services
•Full and part-time schedules offered; phased enrollment process
•Infant/toddler care expanded given demand/shortages in the community
•Limited number of state funded spaces offered based on availability
•School-age care may be offered during school breaks if demand dictates
•Ancillary programs offered - art, music and movement classes
•Full service kitchen and meal service
Hours of Operation
•Monday - Friday
•7:00 a.m. to 6:30 p.m.
•Closed on federal
holidays
Employer Partnerships
•University - priority
access to 60 spaces
•Hospital – 200 children
wait listed at existing
center
Age Group Capacity Staff to
Child Ratios
Number of
Classrooms
Infants
Age 6 weeks – 12 months 48 1:4 6 rooms of
8 children
Toddlers
Age 1 – 2 years 50 1:5 5 rooms of
10 children
Twos
Age 2 – 3 years 70 1:7 5 rooms of
14 children
Preschool
Age 3 – 4 years 80 1:10 4 rooms of
20 children
Jr. K / Kindergarten
Age 4 – 5 years 60 1:10 3 rooms of
20 children
Total 308 Children / 23 Classrooms
241
5
Staffing Plan
New Job Opportunities
•58 new positions
•Full and part-time work schedules
•Full benefits package offered
Employer of Choice
•12 times - FORTUNE’s “100 Best
Companies to Work For”
•DiversityInc. “25 Noteworthy
Companies”
Staff Position(s) Number of
Staff FTEs
Center Director 1.00
Assistant Director 1.00
Program Coordinators 2.00
Administrative Assistant 1.00
Cooks 2.00
Lead Teachers 13.00
Teachers 28.00
Assistant Teachers 10.00
Total Staff FTEs 58.00
242
6
Access and Parking Plan
Parent Drop off and Pick-up
•Various access points via the alley from Church and
Davis Street and via the garage off Orrington Street
•20 dedicated parking stalls provided for our use
•14 in the surface lot adjacent our entrance
•6 in the parking garage
•Exclusive use during peak periods
•7:00 to 9:30 a.m. & 3:30 to 6:30 p.m.
•20 minute restriction to expedite turns/avoid abuse
•Storage for baby baskets/strollers for commuters
Staff Parking
•26 stalls reserved in the garage
• Offer WageWorks Program to incent staff to use
public transportation
243
7
Ground Floor Site Plan
•Infant/toddler age children located on ground level
•Designated drop-off parking spaces shown in surface lot adjacent the entrance
244
8
2nd Floor Site Plan
•Twos and Preschool age children located on 2nd level
•Also kitchen and support spaces
245
9
Roof Top Site Plan
•Elevator and stair access to be extended to the roof top
•Children’s toilet and storage incorporated into elevator structure
246
10
Concept Ideas for Play Areas
•Infant/toddler area located on ground level
•Twos/Preschool areas located on roof top
247
11
More Concept Ideas for Play Areas
•Many color choices available for play equipment and kite structures
•Synthetic grass used for safety surfacing and greenery
248
12
Conceptual Rendering
•Awning, fencing and landscaping to be further detailed in final design
•Kite structures included for shade and wind reduction
249
13
Proposed Signage
250
14
Building Signage
251
15
Awning Sign
252
16
Front Door Sign
253
17
Parking Signs
For Designated Stalls
254
CHURCH STREETRetail E
3,513 SF
Retail D
1,987 SF
Retail C
2,881 SF
Retail A
2,648 SF
Retail B
2,552 SF
Parking Lot
(21
Spacecs)
PLANTER Lobby
ATM
ALLEY
ALLEYDAVIS STREETORRINGTON AVENUE
Retail F
5,575 SF
studioMLA - Michael Lindstrom Associates Architects
39 Harvard Street | Brookline, MA 02445 | (617) 608-1551
www.studiomla.com1" = 40'-0"
02040 80FT
Program Plan - Ground Floor
1629 Orrington Avenue - Evanston, IL
Infant,
Toddler &
Support
Infant / Toddler Playground
New striped walkway
Entry
255
CHURCH STREETRetail E
3,513 SF
Retail D
1,987 SF
Retail C
2,881 SF
Retail A
2,648 SF
Retail B
2,552 SF
Parking Lot
(21
Spacecs)
PLANTER Lobby
ATM
ALLEY
ALLEYDAVIS STREETORRINGTON AVENUE
Retail F
5,575 SF
studioMLA - Michael Lindstrom Associates Architects
39 Harvard Street | Brookline, MA 02445 | (617) 608-1551
www.studiomla.com1" = 40'-0"
02040 80FT
Program Plan - Second Floor
1629 Orrington Avenue - Evanston, IL
Preschool,
Kitchen &
Support
New striped walkway
256
CHURCH STREETRetail E
3,513 SF
Retail D
1,987 SF
Retail C
2,881 SF
Retail A
2,648 SF
Retail B
2,552 SF
Parking Lot
(21
Spacecs)
PLANTER Lobby
ATM
ALLEY
ALLEYDAVIS STREETORRINGTON AVENUE
Retail F
5,575 SF
New striped walkway
studioMLA - Michael Lindstrom Associates Architects
39 Harvard Street | Brookline, MA 02445 | (617) 608-1551
www.studiomla.com1" = 40'-0"
02040 80FT
Program Plan - Roof
1629 Orrington Avenue - Evanston, IL
Preschool
Playground
Twos
Playground
New Stair Tower New Stair Tower & with Elevator
New Toilet & Storage
Continuous
Edge Barrier
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studioMLA - Michael Lindstrom Associates Architects
39 Harvard Street | Brookline, MA 02445 | (617) 608-1551
www.studiomla.com
Program - Roof
1629 Orrington Avenue - Evanston, IL
Triangular Pergola
Reading Circle
Decks & Curbs
Playhouse
Safety Barriers
Canopies & Play Structures Fencing & Planting Hillside Tunnel
New Stair Tower
New Stair Tower & with Elevator
New Toilet & Storage
Continuous Edge Barrier
Preschool Playground
Twos Playground
Infant/Toddler
Playground
258
studioMLA - Michael Lindstrom Associates Architects
39 Harvard Street | Brookline, MA 02445 | (617) 608-1551
www.studiomla.com
Additional Photos
1629 Orrington Avenue - Evanston, IL
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260
DWD72
DMO15
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studioMLA - Michael Lindstrom Associates Architects
39 Harvard Street | Brookline, MA 02445 | (617) 608-1551
www.studiomla.com
Conceptual Floor Plan - First Floor
1629 Orrington Avenue - Evanston, IL
261
D
W
studioMLA - Michael Lindstrom Associates Architects
39 Harvard Street | Brookline, MA 02445 | (617) 608-1551
www.studiomla.com
Conceptual Floor Plan - Second Floor
1629 Orrington Avenue - Evanston, IL
262
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For Planning &Development Committee meeting of January 23, 2012 Item PD1
Ordinance XX-O-12 Amending Portion of the Zoning Ordinance Expanding the List of
Prohibited Home Based Businesses
For Discussion
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director of Community and Economic Development Dept.
Dennis Marino, Manager, Planning and Zoning Division
Melissa Klotz, Zoning Planner
Subject: Discussion of Draft Ordinance XX-O-12, amending various portions of
the Zoning Ordinance to expand the list of prohibited home based
businesses
Date: January 18, 2012
Recommended Action
Staff recommends that the Planning & Development Committee refer the enclosed
draft Ordinance to the Plan Commission for consideration and recommendation back
to the Planning & Development Committee as a text amendment to the Zoning
Ordinance. The Plan Commission reference should include a deadline for a Plan
Commission action that would enable the Planning & Development Committee to
consider this Ordinance for its meeting on February 27, 2012. In addition to the
referral of the draft Ordinance to the Plan Commission that would increase the number
of prohibited home based businesses that are incompatible with residential
neighborhoods, staff recommends that the City establish a voluntary registry for all
home based businesses at no cost to the home based business. All home based
businesses would be encouraged to join the registry thereby providing the City an
inventory of home based businesses of all types, not just the major home based
businesses requiring a permit. This registry could be published on the City’s website.
Summary
Multiple discussions have occurred in 2011 meetings of the Planning & Development
Committee and the Zoning Committee of the Plan Commission concerning the need to
address the negative impacts of some home based businesses. These discussions
also highlighted the importance of home based businesses as a form of economic
development, especially in difficult economic times, provided they are compatible with
residential neighborhoods.
Memorandum
264
The types of businesses identified previously as not being compatible with residential
neighborhoods based on specific incidents were: landscaping businesses, swimming
pool cleaning and supply businesses and commercial rug cleaning & repairing
businesses. The draft ordinance enclosed lists these businesses as prohibited home
based businesses in certain circumstances. Commercial rug/carpet cleaning
businesses would be prohibited when the rugs and/or carpets are cleaned and repaired
on the premises of the home occupation. Swimming pool cleaning/supply and/or
landscaping or construction businesses would be prohibited when equipment, supplies
and/or other materials are stored on the premises of the home occupation.
The voluntary registry that staff recommended previously in this memorandum for all
home based businesses would provide a method of creating an inventory for home
based businesses in the City, including those home based businesses that do not
require a permit. This can also be a method for communication with home based
businesses including making these businesses aware of economic opportunities. It will
also help communication about other services as well as informing businesses of the
existing City regulations and requirements for home based businesses. Staff research
has not identified an existing Illinois municipality that takes this approach on a voluntary
basis, but there are a few examples of voluntary registry efforts by government
nationally. One example is in Virginia where home based child care services in the
home serving five or fewer children can register with the Virginia Department of Social
Services even though home based entities of this type are not required to secure a state
license.
Staff has also conducted additional research among peer group Big Ten University
cities recently to determine their approach to regulation and encouragement of home
based businesses. Iowa City’s regulatory approach is similar to Evanston. It requires a
permit for certain home businesses that are more likely to impact neighbors, but does
not require a permit for smaller home based businesses. Madison, Wisconsin; Lansing,
Michigan; Bloomington, Indiana; and Ann Arbor, Michigan do not require licenses or
registration of home based businesses. Urbana, Illinois does require licensing.
As stated in previous reports to the Planning and Development Committee, five of the
seven nearby Chicago area communities surveyed (Glenview, Park Ridge, Oak Park,
Niles and Arlington Heights) require the licensing or registration of home based
businesses while two do not require a license or registration (Skokie and Highland
Park). Home based businesses licensed by the state preempt the ability of
municipalities to also license these businesses, but such businesses are not exempt
from local government zoning requirements. Examples of state licensed businesses are
realtors, mortgage bankers, doctors and day care centers.
Park Ridge and Arlington Heights list home based businesses on their websites
generated through their permit requirements.
265
Comparison of Other Communities
Municipality License/Registration
Required? Fee Listed
Online?
Glenview Y $35 (annual) no
Park Ridge Y $20 yes
Oak Park Y $25 no
Niles Y $35 no
Arlington Heights Y $0 yes
Skokie N -- --
Highland Park N -- --
Bloomington, IN (Big 10) N -- --
Iowa City, IA (Big 10) Y (certain home occupations only) $0 no
Urbana, IL (Big 10) Y $0/$50 no
Ann Arbor, MI (Big 10) N -- --
Madison, WI (Big 10) N -- --
Lansing, MI (Big 10) N -- --
The packets submitted for the July 11, 2011 and June 13, 2011 P&D Committee
meetings have been enclosed as well as the approved minutes of each meeting.
Background
Chapter 5 of the Zoning Ordinance regulates allowable home based businesses in
Evanston. Examples of allowed home based businesses are attorneys, therapists,
telephone sales and dressmaking, among others. Chapter 5 also lists occupations
prohibited from being legal home based businesses. These prohibited occupations
include animal hospitals, barbershops, medical or dental clinics, and welding shops,
among others. The City further categorizes allowable home based businesses as Major
Home Occupations or Minor Home Occupations. A Major Home Occupation (MHO)
allows a home based business to use a higher percentage of their home for an
allowable business than a Minor Home Occupation, 25% to 15%. A MHO also allows a
higher number of on-site employees (2 non-residents compared to none), and a higher
number of on-site client visits (12 over a 24 hour period compared to 6), among other
differences.
Due to differences in the intensity of Major and Minor Home Occupation uses, the City
issues Major Home Occupation businesses a permit. For a Major Home Occupation
permit, the City charges an eligible business a one-time $25 fee. For an eligible Minor
Home Occupation business, the business may operate without a Certificate of Zoning
Compliance and the City does not assess a fee. The lack of a need for a permit
corresponds to the historical low impact of minor home occupation to surrounding
residents.
Attachments
Draft Ordinance XX-O-12
July 11, 2011 P&D Committee meeting packet and approved minutes
June 13, 2011 P&D Committee meeting packet & approved minutes
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For City Council Meeting of January 23, 2012 Item H1
Ordinance 81-O-11: Responsible Pet Ownership
For Action
To: Honorable Mayor and Members of the City Council
From: W. Grant Farrar, Corporation Counsel
Subject: An Ordinance Amending Title 9, Chapter 4, “Dogs, Cats, Animals and
Fowl” to add a new Section, “Responsible Pet Ownership”
Date: November 8, 2011
Recommended Action:
The Human Services Committee recommends adoption of Ordinance 81-O-11, as
amended. This ordinance was introduced at the January 9, 2012 City Council meeting.
Funding Source:
N/A
Summary:
Ordinance 81-O-11 amends Title 9, Chapter 4, “Dogs, Cats, Animals and Fowl” to add a
new Section, “Responsible Pet Ownership” to address residents who repeatedly violate
City ordinances regulating domestic animals. Subsection “A” defines a problem pet-
owner. Subsection “B” sets forth the hearing process for designating a person as a
problem pet-owner. Subsection “C” addresses the due-process requirement of notice,
which will be in accordance with the notice requirements already established in the
Administrative Adjudication chapter of the City Code. The subsection adds two
additional notice requirements, which are: (1) the citation must detail the names,
descriptions, and license numbers of the animals; and (2) a summary of the
consequences of a problem pet-owner designation. Subsection “D” allows for pre-
hearing confinement of all of the owner’s animals. Lastly, Subsection “E” addresses the
ramifications of the designation as a “problem pet owner”; namely a two-year bar on pet
ownership by the problem pet-owner within the City.
-------------------------------------------------------------------------------------
Attachments:
Ordinance 81-O-11
Memorandum
293
11/8/11
10/14/2011
9/28/2011
81-O-11
AN ORDINANCE
Amending Title 9, Chapter 4 of the Evanston Municipal Code entitled
“Dogs, Cats, Animals and Fowl” to promote Responsible Pet
Ownership
WHEREAS, the City of Evanston has the authority to adopt ordinances
which pertain to issues of health, safety, and welfare of its citizens; and
WHEREAS, to City seeks to encourage pet owners within the City to be
mindful and adhere to the restrictions relating to pets set forth within the City of
Evanston Code of 1979, as amended, (the “City Code”); and
WHEREAS, the City determines that it is in the best interests of its citizens
to address pet owners that repeatedly do not follow and abide by the City Code;
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The foregoing recitals are incorporated herein as findings of
the corporate authorities of the City of Evanston.
SECTION 2: Title 9, Chapter 4 of the Evanston City Code of 1979, as
amended, is hereby further amended to add the following section:
9-4-21: Problem Responsible Pet Ownership:
(A) Problem pet ownership. For purposes of this Chapter, a problem pet owner is a
person who has been determined by an Administrative Adjudication hearing officer or
the circuit court to have committed: (1) three or more separate and unrelated violations
of Sections 9-4-14 (Cruelty to Animals), 9-4-16 (Wild, Vicious Animals) or 9-4-17
(Dangerous Dogs) of this Chapter, in one 36 month period; or (2) two or more separate
and unrelated violations of Sections 9-4-14 (Cruelty to Animals), 9-4-16 (Wild, Vicious
294
81-O-11
~2~
Animals) or 9-4-17 (Dangerous Dogs) of this Chapter at any time after having a dog
owned by him or her designated as a Dangerous or Vicious Dog.
(B) Designation of problem pet owner: A person shall be designated as a problem
pet owner when an Administrative Adjudication hearing officer or the circuit court, at the
request of the Police Department, has conducted an evidentiary hearing, heard and
considered evidence pertaining to past violations of this Chapter by the person, and
entered an order determining that the person has committed the violations described in
9-4-21(A) and designating the person as a Problem Pet Owner.
(C) Notice of Hearing: A person whom the Police Department requests be designated
as a Problem Pet Owner shall be provided with written notice of a hearing before the
with the Administrative Adjudication Hearing Division or the circuit court, in conformance
with the procedures and the citation guidelines established in Section 11-1-12,
“Procedure”, of this Code. In addition to the notice requirements set forth in Section 11-
1-12, the notice shall also set forth both (1) the names, descriptions, and license
numbers of any animals owned by or licensed to the person; and (2) a summary of the
impact of designation as a problem pet owner, as set forth in this Section.
(D) Pre-Hearing confinement of animals: Upon service of notice pursuant to this
Section, all of the animals owned by the person whom the Police Department seeks to
be declared to be a problem pet owner may be impounded if the Chief of Police or his or
her designee determines that impoundment is in the interests of public safety or the
health and welfare of the animal(s). Upon such a determination, the Chief of Police or
his or her designee may require that all of the animals be held in an animal shelter or a
secure veterinary hospital until a hearing is held. If all of the animals are not impounded
prior to the hearing, the Owner shall comply with any and all requirements imposed by
the Chief of Police or his or her designee for the confinement and care of the animals
pending the hearing. Any failure to comply with any such requirement is a violation of
this Section, and each day of non-compliance will constitute a separate violation.
(E) Bar on licensing or owning animals: If, after conducting a hearing, the Administrative
Adjudication hearing officer or the court determines that a person should be declared a
problem pet owner, all animal licenses held by that person will be immediately revoked,
and it shall be unlawful for that person to license or own any animal in the City for a
period of 24 months from the date of the entry of that determination. Further, upon the
determination by the hearing officer Chief of Police or the court that a person is a
problem pet owner, the problem pet owner must immediately surrender all animals in
his or her possession to the Chief of Police or his or her designee.
SECTION 3: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 4: That this Ordinance 81-O-11 shall be in full force and effect
295
81-O-11
~3~
from and after its passage, approval, and publication in the manner provided by law.
SECTION 5: That the findings and recitals herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
_________________________, 2012
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
296