HomeMy WebLinkAbout03.14.11
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, March 14, 2011
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee meets at 7:15 p.m.
City Council meeting will convene immediately after P&D.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Wilson
(II) Special Order of Business: Resolution 20-R-11 Appointing Peter Braithwaite as
Alderman of the Second Ward
(III) Mayor Public Announcements
Citizens Utility Board (CUB) Energy Saver “Super Savers Award” and
“Big 7 Savers Challenge”
(IV) City Manager Public Announcements and Presentations
Presentation by Mr. and Mrs. Minhaz Lakhani, Owners of Evanston Shell,
to the Evanston Police and Fire Department Foundation
Snow Report Presentation
Smoking Cessation: National Kick Butts Day March 23
(V) Communications: City Clerk
(VI) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen comment is intended to foster dialogue in a respectful and civil manner.
Citizen comments are requested to be made with these guidelines in mind.
(VII) Consent Agenda: Alderman Rainey
City Council Agenda March 14, 2011 Page 2 of 10
3/10/2011 4:29 PM
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Holmes
Planning & Development - Alderman Rainey
Human Services - Alderman Grover
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(X) Executive Session
(XI) Adjournment
SPECIAL ORDER OF BUSINESS
(SP1) Resolution 20-R-11 Appointing Peter Braithwaite as Alderman of the
Second Ward
The Mayor recommends approval of Resolution 20-R-11, appointing Peter
Braithwaite as Alderman of the Second Ward for the remainder of the term of the
78th City Council. Approval of Resolution 20-R-11 will be followed by
administration of Athenian Oath of Citizenship and Oath of Office.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of February 28, 2011
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 2/27/11 $2,548,776.30
(A2) City of Evanston Bills FY2010/11 through 3/15/11 $1,660,716.66
City of Evanston Bills FY2011 through 3/15/11 $ 630,708.70
City of Evanston Credit Card Bills through 1/31/11 $ 54,510.84
(A3.1) Approval of Contract Award to G & L Contractors, Inc. for 2011 Granular
Materials (Bid 11-57)
Staff recommends City Council approval of a contract for the purchase of
granular materials to G & L Contractors, Inc. (7401 N. St. Louis Avenue, Skokie,
IL) in the amount of $35,850. Funding for this work will be from the Water Fund
and Sewer Fund, with a combined total budget of $42,000.
For Action
City Council Agenda March 14, 2011 Page 3 of 10
3/10/2011 4:29 PM
(A3.2) Approval of Contract Award to G.A. Johnson & Son for the Lorraine H.
Morton Civic Center Main Entry Steps Project, (Bid 11-60)
Staff recommends approval of the Lorraine H. Morton Civic Center Main Entry
Steps Project to G.A. Johnson & Son (828 Foster Street, Evanston, IL) in the
amount of $84,330. Funding provided by 2011 Capital Improvement Program
(CIP) Account #41516 with an allocation of $450,000. This account is intended
for a variety of projects at the Lorraine H. Morton Civic Center (LHMCC) including
the main entry staircase, asbestos abatement, fire pump replacement, directory
signage and life/safety improvement plan.
For Action
(A3.3) Approval of Single Source Purchase for Cold Patch Material from Healy
Asphalt Company, LLC
Staff is requesting approval of a single source purchase of cold patch material for
cold weather street maintenance activities from Healy Asphalt Company, LLC
(3401 S. Busse Road, Mount Prospect, IL) in the amount of $50,000. Healy
Asphalt is the only regional supplier of UPM (unique paving materials) high
performance cold patch mix. Funding for this work will be from Streets General
Fund (2670-65055) in the amount of $30,000, Water Fund (7115-65051) in the
amount of $10,000, and Sewer Fund (7400-65051) in the amount of $10,000.
For Action
(A3.4) Approval of Contract Award to North Suburban Asphalt Maintenance for
2011 Crack Sealing Program
Staff recommends City Council approval of a contract in response to Request for
Bids through the Municipal Partnering Committee to award the 2011 Crack
Sealing Contract to the lowest responsive and responsible bidder, North
Suburban Asphalt Maintenance (Park Ridge, IL) in the amount of $50,000.
Funding for this work will be from General Fund Street Maintenance Account
(2670.62509) in the amount $50,000 which has $75,000 budgeted for contract
maintenance for FY 2011.
For Action
(A3.5) Approval of 2011 Congestion Mitigation and Air Quality (CMAQ) Grant
Application for Dempster Street Signal Modernization Project and CTA
Yellow Line In-Fill Station - Phase I Environmental Study
Staff recommends authorization for the City Manager to apply for 2011
Congestion Mitigation and Air Quality (CMAQ) Grants for the Dempster Street
Signal Modernization Project and the CTA Yellow Line In-Fill Station - Phase I
Environmental Study. The estimated cost of the Dempster Street Signal
Modernization Project is $990,000; including CMAQ Grant funding of $790,000
and General Obligation debt of $200,000. The estimated cost of the CTA Yellow
Line In-Fill Station - Phase I Environmental Study is $2,130,000; including CMAQ
Grant funding of $1,704,000 and General Obligation debt of $426,000. Since the
City will not receive approval until late 2011, the above amounts will appear in
the 2012 Budget and Capital Improvements Plan.
For Action
City Council Agenda March 14, 2011 Page 4 of 10
3/10/2011 4:29 PM
(A3.6) Approval of SWANCC Disposal Contract for FY 2011
Staff recommends approval of the 2011 refuse disposal fees to SWANCC (Solid
Waste Agency of Northern Cook County) in the amount of $75,000 for capital
costs, $780,000 for operations and maintenance and $60,000 in recycling
transfer fees. Funding to be provided by the Solid Waste Fund Accounts
7685.68310 (capital), 7685.62405 (operations and maintenance), and
7690.62415 (recycling). These accounts have budgets of $83,300, $899,640,
and $788,018 respectively for FY2011. Under an intergovernmental agreement,
the City is required to make certain payments to SWANCC for capital,
operations, maintenance, and disposal costs for the collection, transportation and
disposal of municipal waste generated within the City of Evanston.
For Action
(A4.1) Approval of Change Order No. 1 for Groot Yard Waste Contract
Staff recommends approval of change order No.1 to the yard waste contract with
Groot Industries, Inc. in the amount of $0.55 per stop per month for the
remainder of 2011, $0.27 per stop per month for 2012, $0.21 per stop per month
for 2013, 0.15 per stop per month for 2014 and $0.32 per stop per month for
2015 until October 31st. The total contract amount was originally approved at
$476,370, but due to higher than anticipated total cart volume is recommended at
a not to exceed $600,000 amount for 2011. Funding is to be provided by the
Solid Waste Fund (7690-62415) which has $788,018 budgeted for FY2011.
For Action
(A4.2) Approval of Change Order No.1 for the Evanston Police Department Firing
Range Project (Bid 11-13)
Staff recommends approval of change order No.1 in the amount of $84,581.41
for the Evanston Police Department Firing Range Project. This change order will
increase the current contract amount from $180,580.00 to $265,161.41. Funding
is to be provided by Capital Improvements Fund Project #415721 with a total
balance of $265,161.41.
For Action
(A5) Resolution 17-R-11 Authorizing the Use of Motor Fuel Tax Funds for
Resurfacing Dodge Avenue from Oakton Street to Lee Street
The Evanston Department of Public Works recommends City Council approval of
Resolution 17-R-11 authorizing the use of Motor Fuel Tax Funds (MFT) in the
amount of $300,000 for the Dodge Avenue Street Resurfacing Project. This
project will be funded through the Motor Fuel Tax Fund ($300,000; Fund# 200)
and the CIP Fund ($665,000; Fund # 415857).
For Action
City Council Agenda March 14, 2011 Page 5 of 10
3/10/2011 4:29 PM
(A6) Resolution 18-R-11 Authorizing the Use of Motor Fuel Tax Funds for
General Maintenance of Streets
Staff recommends approval of Resolution 18-R-11 by which City Council would
authorize the transfer of $586,886 Motor Fuel Tax Funds for general
maintenance of streets by City forces. The fund transfer was approved as part of
2011 budget.
For Action
(A7) Ordinance 19-O-11: Special Assessment #1506 Alley Paving Project – North
of Main Street, East of Grey Avenue
Staff recommends approval of proposed Ordinance 19-O-11 by which City
Council would authorize paving of the alley north of Main Street, east of Grey
Avenue through the Special Assessment Process. Funding for this work will be
50% special assessment funds and 50% by home owners to be collected over a
period of ten years. The City’s share ($130,707.35) will be paid by the special
assessment fund 6365.65515.
For Introduction
(A8) Ordinance 20-O-11: Special Assessment #1507 Alley Paving Project – North
of Brummel Street, East of Callan Avenue
Staff recommends approval of proposed Ordinance 20-O-11 by which City
Council would authorize paving of the alley north of Brummel Street, east of
Callan Avenue through the Special Assessment Process. The estimated total
special assessment cost of paving the alley is $61,150.10. The City’s share is
$45,862.57 which is 75% of the total cost due to the adjacent CTA property on
the north side of the proposed alley paving project. It has been the City’s practice
to fund the share of public agencies. Funding for this work will be 75% special
assessment funds and 25% by home owners to be collected over a period of ten
years. The City’s share ($45,862.57) will be paid by the special assessment fund
6365.65515.
For Introduction
(A9) Ordinance 21-O-11, Amending City Code Section 3-5-6-(Y) Class Y Liquor
Licenses, to Regulate Wine Tastings and Permit Sales of Warm Beer
Local Liquor Commissioner recommends City Council adoption of Ordinance 21-
O-11, Amending City Code Section 3-5-6-(Y) Class Y Liquor Licenses, to
Regulate Wine Tastings and Permit Sales of Warm Beer. The proposed
ordinance will permit licensees to charge for wine tastings and to sell warm beer
in no more than 10% of their stores. The proposed amendments conform to state
statute.
For Introduction
City Council Agenda March 14, 2011 Page 6 of 10
3/10/2011 4:29 PM
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 24-O11 Granting a Special Use for a Type 2 Restaurant at 1608
Emerson Street in the West Evanston Overlay District (oWE)
Staff and the Zoning Board of Appeals recommend the adoption of Ordinance
24-O-11, granting a special use permit for the operation of a type 2 restaurant at
1608 Emerson Street. ZBA recommends establishing a requirement that the
proposed business closes at 10 PM daily consistent with other nearby
businesses.
For Introduction
(P2) Ordinance 23-O-11: Removal of Pawnbroker as an Allowable Use in the C1
Commercial District
Plan Commission and staff recommend approval of a zoning text amendment
that would remove Pawnbroker as an allowable use in the C1 Commercial
District, and thus as an allowed use in the City of Evanston. The ordinance has
been amended consistent with the direction of the Planning and Development
Committee on February 28, 2011. The amended ordinance now reflects the
Planning and Development Committee’s decision to reduce the number of
pawnbroker licenses from 2 to 1.
For Action
(P3) Resolution 13-R-11: Approving a Plat of Subdivision for 2408 Orrington
Avenue, Former Site of Kendall College
Resolution 13-R-11 was tabled by the City Council on February 28, 2011 to allow
more discussions between the property owner’s attorney and the City. Based on
these discussions staff presents the enclosed resolution dated March 2, 2011
which differs from that which was on the floor at the February 28, 2011 Council
meeting. This alternate resolution represents staff’s best attempt at further
negotiation of the outstanding issues regarding the proposed subdivision with the
developer’s counsel. Developer’s counsel indicates that the negotiated language
is acceptable in principle to his client, however, issues regarding the 51” oak tree
in the alley right of way are still present. It is the developer’s responsibility to
articulate to the Council what areas of disagreement with the City remain.
For Action
City Council Agenda March 14, 2011 Page 7 of 10
3/10/2011 4:29 PM
(P4) Ordinance 11-O-11: Accepting the Dedication of Public Alleys as a Product
of Approval of a Plat of Subdivision for 2408 Orrington, the Former Site of
Kendall College
As indicated in the memorandum summarizing Resolution 13-R-11, proposed
resubdivision for 2408 Orrington, City staff has discussed the remaining issues
about the Plat of Resubdivision for 2408 Orrington with the owner’s attorney. An
alternative Resolution has been prepared for consideration dated March 2, 2011.
If the alternative resolution is approved, then this ordinance needs to be
amended to mirror the revised language in the alternative resolution. Staff
recommends approval of Ordinance 11-O-11, including the enclosed Alternative
Proposed Alley Plan (Exhibit B to 11-O-11), conditional upon the developer
committing to construct the proposed alleys as indicated in the attached Public
Alley Construction Agreement (Exhibit D to 11-O-11), to be recorded with the Plat
of Subdivision and Dedication (Exhibit A to 11-O-11). This item was held in
Committee on January 24, 2011, and was introduced at the February 14, 2011
City Council meeting.
For Action
HUMAN SERVICES
(H1) Approval of Township of Evanston February 2011 Bills
Township of Evanston Supervisor recommends City Council approval of the
Township of Evanston bills, payroll, and medical payments for the month of
February 2011 in the amount of $111,696.23.
For Action
(H2) Ordinance 5-O-11 Amending Title 7, “Public Ways” Chapter 8, “Trees and
Shrubs” to Add Section 8, “Tree Preservation
Forestry staff recommends approval of language modifications to the proposed
Tree Preservation Ordinance 5-O-11 as approved by the Human Services
Committee on March 7, 2011. The proposed ordinance has been revised since
the January 24, 2011 City Council meeting to reflect concerns from the Public
Works, Community and Economic Development, and Utilities Department
Directors.
For Introduction
City Council Agenda March 14, 2011 Page 8 of 10
3/10/2011 4:29 PM
OTHER COMMITTEES
(O1) Approval for Assistance from the Façade Improvement Program for
Evanston Festival Theatre, Inc. (600 Main Street)
The Economic Development Committee and staff recommend conditional
approval for financial assistance for façade improvements for Evanston Festival
Theatre, Inc. located at 600 Main Street (PIN: 11-19-500-002-0000) on a 50/50
cost-sharing basis not to exceed $2,250. Approval for this façade improvement
is contingent on the payment of the City of Evanston’s water bill by Union Pacific
Railroad at the property. Funding provided by the Economic Development Fund’s
Business District Improvement Fund (Account: 5300.65522). The FY2011 Budget
allocated $175,000 to this account; to date, no funds have been expended from
this account.
For Action
(O2) Approval for Assistance from the Façade Improvement Program for EGEA
Spa (1521 Sherman Avenue)
The Economic Development Committee and staff recommend approval for
financial assistance for façade improvements for EGEA Spa located at 1521
Sherman Avenue (PIN 11-18-318-016-0000) on a 50/50 cost-sharing basis not to
exceed $5,200. Funding provided by the Economic Development Fund’s
Business District Improvement Fund (Account: 5300.65522). The FY2011 Budget
allocated $175,000 to this account; to date, no funds have been expended from
this account.
For Action
(O3) Approval for Assistance from the Façade Improvement Program for Varsity
LLC (1706-1710 Sherman Avenue)
The Economic Development Committee and staff recommend approval for
financial assistance for façade improvements for Varsity LLC located at 1706-
1710 Sherman Avenue (PIN: 11-18-126-014-0000) on a 50/50 cost-sharing basis
not to exceed $9,500. The Washington-National Tax Increment Financing
District’s (TIF) Contractual Services Account (5470.65515) is the recommended
funding source.
For Action
(O4) Approval for Assistance from the Façade Improvement Program for
Renaissance Realty and Construction (1715 Church Street and 1703-1711
Darrow Avenue)
The Economic Development Committee and staff recommend conditional budget
approval for financial assistance for façade improvements for Renaissance
Realty and Construction located at 1715 Church Street and 1703-1711 Darrow
Avenue (PIN: 10-13-221-019-0000) on a 50/50 cost-sharing basis not to exceed
$16,500, pending the submission to Staff three written estimates of final project
cost. The West Evanston Tax Increment Financing District’s (TIF) Other Charges
Account (5870.62605) is the recommended funding source.
For Action
City Council Agenda March 14, 2011 Page 9 of 10
3/10/2011 4:29 PM
(O5) Approval for Assistance from the Façade Improvement Program for
Stratosphere Networks (1732 Central Street)
The Economic Development Committee and staff recommend approval for
financial assistance for façade improvements for Stratosphere Networks located
at 1732 Central Street (PIN: 10-12-201-004-0000) on a 50/50 cost-sharing basis
not to exceed $8,000. Funding provided by the Economic Development Fund’s
Business District Improvement Fund (Account: 5300.65522). The FY2011 Budget
allocated $175,000 to this account; to date, no funds have been expended from
this account.
For Action
APPOINTMENTS
(AP1) For Appointment to:
Lakefront Committee Ald. Coleen Burrus
Lakefront Committee Ald. Judy Fiske
Lakefront Committee Ald. Jane Grover
Lakefront Committee Ald. Melissa Wynne
Lakefront Committee Percy Berger
Lakefront Committee Marcel Eberle
Lakefront Committee Chris Ernst
Lakefront Committee David Reynolds
West Oakton Development Committee Ald. Ann Rainey
West Oakton Development Committee Ald. Mark Tendam
West Oakton Development Committee Ald. Donald Wilson
West Oakton Development Committee Ryan C. Garton
West Oakton Development Committee Linda Gelb
West Oakton Development Committee Dylan Gephart
West Oakton Development Committee Gayle Lovinger
West Oakton Development Committee Mark Metz
Mayor’s Wind Farm Committee Rachael Bisnett
Mayor’s Wind Farm Committee Thomas Carey
Mayor’s Wind Farm Committee Tom Cushing
Mayor’s Wind Farm Committee Jack Darin
Mayor’s Wind Farm Committee Deanna Dworak
Mayor’s Wind Farm Committee Joel Freeman
Mayor’s Wind Farm Committee Kevin Glynn
Mayor’s Wind Farm Committee Libby Hill
Mayor’s Wind Farm Committee Victoria Hutchen
City Council Agenda March 14, 2011 Page 10 of 10
3/10/2011 4:29 PM
Mayor’s Wind Farm Committee Joe Jaskulski
Mayor’s Wind Farm Committee Nathan Kipnis
Mayor’s Wind Farm Committee Diego Klabjan
Mayor’s Wind Farm Committee Kristin Landry
Mayor’s Wind Farm Committee Richard Lanyon
Mayor’s Wind Farm Committee Tim Patton
Mayor’s Wind Farm Committee Nicolai Schousboe
Mayor’s Wind Farm Committee Tim Schwartz
Mayor’s Wind Farm Committee William E. Siegfriedt
Mayor’s Wind Farm Committee Jeff Smith
Mayor’s Wind Farm Committee William Wagner
Mayor’s Wind Farm Committee Fred Wittenberg
(AP2) For Reappointment to:
Library Board Susan Newman
Plan Commission Seth Freeman
Sign Review and Appeals Board Marnie Kadish
MEETINGS SCHEDULED THROUGH APRIL 11
Upcoming Aldermanic Committee Meetings:
Tuesday, March 22 7 pm Special City Council: Budget Issues
Wednesday, March 23 6 pm Transportation/Parking Committee
Wednesday, March 23 7:30 pm Economic Development Committee
Thursday, March 24 5:30 pm Emergency Telephone System Board
Monday, March 28 5:45 pm Administration & Public Works Committee
Monday, March 28 7:15 pm Planning and Development/City Council
Monday, April 11 6:00 pm Rules Committee
Monday, April 11 7:00 pm Human Services Committee