HomeMy WebLinkAbout02.28.11
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, February 28, 2011
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee meets at 7:15 p.m.
City Council meeting will convene immediately after P&D.
ORDER OF BUSINESS
(I) Roll Call – Alderman Wynne
(II) Mayor Public Announcements
(III) City Manager Public Announcements and Presentations
Fire Department Presentation: Annual Report and Insurance Services Office
(ISO) Rating Report
Launch of 311 System
Garbage Cart Distribution Schedule
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen comment is intended to foster dialogue in a respectful and civil manner.
Citizen comments are requested to be made with these guidelines in mind.
(VI) Consent Agenda: Alderman Rainey
(VII) Report of the Standing Committees
Administration & Public Works - Alderman Holmes
Planning & Development Alderman Jean-Baptiste
Human Services - Alderman Grover
City Council Agenda February 28, 2011 Page 2 of 8
2/24/2011 12:58 PM
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Special Order of Business: Commending Alderman Jean-Baptiste
(X) Executive Session
(XI) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of February 14, 2010
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 2/13/11 $2,522,639.35
(A2) City of Evanston Bills through 2/27/11 $2,212,467.23
(A3.1) Approval of Contract Award for Watercraft Maintenance and Repair Services
(Bid 11-51)
Staff recommends approval of the lowest responsive and responsible bid for
Watercraft Maintenance and Repair Services (Bid 11-51) to Full Throttle Marine
Incorporated (45 Baker Road, Lake Bluff, IL) in the amount of $31,860 for the
period of April 15, 2011 through April 14, 2012. Funding provided by the Fleet
Services Fund for Major Maintenance, Material to Maintain Autos 7710.65060 with
a FY2011 budget of $910,000. The allocation for these services within the budget is
$35,000.
For Action
(A3.2) Approval of Single Source Street Sweeper Repair
Staff recommends pre-approval of repair expenses associated with a bi-annual
inspection, overhaul, and required repairs of Street Sweeper # 667 in an amount
not to exceed $24,000 from Standard Equipment Company (2033 W. Walnut
Street, Chicago, IL). Standard is the authorized single source service provider for
our geographic location for Elgin Pelican products. Standard has provided an
estimate of $21,829.37 for this work. Funding for this service will be provided
from the FY2011 Budget, Fleet Services “Material to Maintain Autos”
(7710.65060). This not-to-exceed expense amounts to 2.6% of the $910,000
budgeted for this type of service.
For Action
City Council Agenda February 28, 2011 Page 3 of 8
2/24/2011 12:58 PM
(A3.3) Approval of Recycling Collection Vehicle Purchase
Staff recommends approval for the purchase of a recycling collection vehicle in
the amount of $153,170 from Transchicago Truck Group (776 N. York Road,
Elmhurst, IL) via State Bid Contract #4015598. Funding is provided from the
Fleet Services Capital Outlay Budget for Automotive Equipment (7720.65550) for
the FY2011, of which $190,000 has been allocated for this purchase. Funding
will be provided from two sources. The Fleet Capital Outlay Budget will provide
$98,170 with the remaining $55,000 provided by a grant from the Illinois
Recycling Grants Program, Grant #10-442005 sponsored by the Illinois
Department of Commerce and Economic Opportunity.
For Action
(A3.4) Approval of Contract Award to International Piping Systems, Inc. for the
Main Library Chiller Replacement Project (Bid 11-54)
Staff recommends approval of the Main Library Chiller Replacement Project to
International Piping Systems, Inc. (444 E. State Parkway, Suite 123,
Schaumburg, IL) in the amount of $258,300. Funding Provided by the 2011 CIP
account #415950, with a budget of $281,600.
For Action
(A3.5) Approval of Renewal of Annual Oracle (IRIS) Maintenance and Support
Agreement
Staff recommends approval to renew the annual sole source maintenance and
support agreement for the term March 1, 2011 through February 28, 2012 with
the Oracle Corporation (20 Davis Drive, Belmont, CA) for the City's Integrated
Resource Information System (IRIS) software, in the amount of $140,800.
Payments to Oracle Corporation are made quarterly, in four equal payments of
$35,200. There is no increase from the prior year, which is the second year that
the City has saved $35,179.69 over our 2009 contract. Funding is provided by
the Computer Licensing and Support operating account in the Information
Technology Division. Account: 1555.62340.
For Action
(A3.6) Approval of Contract Award to Clauss Brothers Inc. for the Brummel
Richmond Tot Lot Renovation Project (Bid 11-49)
Staff recommends approval of the Brummel Richmond Tot Lot Renovation
Project to Clauss Brothers Inc. (360 West Schaumburg Road, Streamwood, IL) in
the amount of $234,180. This project will include the complete renovation of the
existing park and playground at Brummel Park, located at the corner of Brummel
and Richmond. Funding provided by FY2011 CIP Account #415347 with a
budget of $295,000 and by FY2011 CDBG Account #5170.6297 with a budget of
$50,000. Total budgeted amount is $345,000.
For Action
City Council Agenda February 28, 2011 Page 4 of 8
2/24/2011 12:58 PM
(A4) Approval of Policy for Sponsorship and Advertising
Staff recommends that the City Council approve guidelines regarding
sponsorship, advertising and strategic supplier relationships for the City of
Evanston. The policy provides guidelines for the solicitation of advertising and
marketing partnerships. The Development Office, under the direction of the City
Manager, will be responsible for the implementation of this policy.
For Action
(A5) Approval of City of Evanston Advertising Pilot Project
Staff recommends that the City Council support the distribution of a Request for
Proposal (RFP) to implement an advertising pilot project on select City assets
within downtown Evanston and along the City’s lakefront. In order to secure
additional external revenue from non-traditional sources staff recommend that
the City Council approve the creation and distribution of an RFP for an
advertising pilot project, which could provide unrestricted revenue to support the
City’s programs and initiatives.
For Action
(A6) Resolution 6-R-11: Authorizing the City Manager to Enter Into Renewals of
Resident Artist Leases for Spaces at the Noyes Cultural Arts Center
Staff recommends approval of Resolution 6-R-11 authorizing the City Manager to
enter into renewals of resident artist leases for the first year of a three-year lease
term. Revenue from rent payments will be posted to account 3710.53565 (Noyes
Center) in the City of Evanston General Fund.
For Action
(A7) Resolution 12-R-11: Authorizing the General Obligation Bond
Reimbursement
Staff recommends approval of Resolution 12-R-11 by which City Council would
authorize that payments relating to FY2011 Capital Improvement Plan (CIP)
project expenditures up to $10.0 million be reimbursed by the subsequent 2011
General Obligation bond issuance. Total project costs to be funded from this
bond issue are equal to $9,693,500.
For Action
(A8) Resolution 15-R-11: Interfund Loan of $4.0 Million from Parking Fund to
Sewer Fund
Staff recommends the short-term interfund loan of $4.0 million from Parking Fund
to Sewer Fund. This short-term loan is a temporary substitute for the General
Obligation (G.O.) bonds approved to be issued in 2010-11 per the October 11,
2010 Sewer System Report (attached). In order to save on debt issuance costs,
the G.O. Bonds to fund Sewer operations will be combined with the total 2011
Capital Improvements G.O. Bond issue scheduled for the spring of 2011.
For Action
City Council Agenda February 28, 2011 Page 5 of 8
2/24/2011 12:58 PM
(A9) Ordinance 08-O-11: Amending City Code Subsection 8-5-3 (D) to Prohibit
Depositing of Yard Waste in Any Street, Alley or Public Place
Staff is recommends introduction of Ordinance 8-O-11 to prohibit yard waste
from being deposited in public places, including streets and alleys, and to
establish a fee schedule for violating the proposed ordinance.
For Introduction
(A10) Ordinance 09-O-11: Amending Title 9, “Public Safety,” Chapter 5, “General
Offenses,” Section 23 “Noises Prohibited” and Other Sections of the City
Code Related to Landscaping Services
Staff recommends City Council introduction of Ordinance 9-O-11 amending City
Code Subsection 9-5-23-(D) “Noises Prohibited” and other Sections of the City
Code related to landscaping services. Staff recommends revising the language of
the ordinance to read “any leaf blower machine,” to include both electric and gas
powered leaf blowers.
For Introduction
(A11) Ordinance 15-O-11: Amending Civil Service Commission Rules
Staff recommends approval of Ordinance 15-0-11 amending the Civil Service
Commission Rules which would grant two (2) preference points to Evanston
residents, charge applicants a reasonable fee for examination, and reduce the
age requirements for applicants from twenty-one (21) to twenty (20) years old.
Suspension of the Rules is requested for Introduction and Action at City Council
meeting on February 28, 2011.
For Introduction and Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Approval of Interfaith Housing Center of the Northern Suburbs Grant
Renewal for $25,000 for Continuation of the Evanston Foreclosure
Prevention Program
Staff in the Community and Economic Development Department recommend
renewal of the grant to the Interfaith Housing Center of the Northern Suburbs of
$25,000 to provide continuation of the Evanston Foreclosure Prevention
Program. The renewed grant will run from Feb. 1, 2011 through Jan. 31, 2012.
The source for funding is the Affordable Housing Fund.
For Action
City Council Agenda February 28, 2011 Page 6 of 8
2/24/2011 12:58 PM
(P2) Approval of Homeless Management Information System Funding (HMIS)
The Housing Commission and staff recommend approval of the renewal for the
federally required Homeless Management Information System (HMIS) grant in
the amount of $11,000.00. The grant period is January 1, 2011 through
December 31, 2011. HMIS is used to track clients of programs that assist the
homeless and prevent homelessness. Connections for the Homeless manages
the HMIS. The source for funding is the Affordable Housing Fund. The City has
provided this matching grant from the Affordable Housing Fund for the last four
years totaling $43,070. The $11,000 grant from the City’s Affordable Housing
Fund leverages significant federal funds for needed services in our community.
For Action
(P3) Ordinance 23-O-11: Removal of Pawnbroker as an Allowable Use in the C1
Commercial District
Plan Commission and staff recommend approval of a zoning text amendment
that would remove Pawnbroker as an allowable use in the C1 Commercial
District, and thus as an allowed use in the City of Evanston.
For Introduction
(P4) Resolution 13-R-11: Approving a Plat of Subdivision for 2408 Orrington
Avenue, Former Site of Kendall College
Staff recommends approval of the proposed plat of subdivision of the former site
of Kendall College – the block bounded by Orrington Avenue, Colfax Street,
Sherman Avenue, and Lincoln Street and also referred to as 2408 Orrington
Avenue – into nineteen single-family lots. This item was held in Committee on
January 24, 2011. This item was held at City Council for consideration at the
February 28, 2011 meeting. An emphasis of the discussion was the preservation
of a large oak tree was to be eliminated as part of the construction of the
proposed alley system. The Department of Public Works has examined
alternative designs to the alley system and has indicated that it is feasible to
create a dead end alley that does not come through to Lincoln Street in order to
preserve the large tree. The approval of the plat is conditional upon the
commitment to construct the alleys and to protect the trees as indicated by the
developer’s plan.
For Action
City Council Agenda February 28, 2011 Page 7 of 8
2/24/2011 12:58 PM
(P5) Ordinance 11-O-11: Accepting the Dedication of Public Alleys as a Product
of Approval of a Plat of Subdivision for 2408 Orrington, the Former Site of
Kendall College
Staff recommends approval of Ordinance 11-O-11, including the enclosed
Alternative Proposed Alley Plan (Exhibit B to 11-O-11), conditional upon the
developer committing to construct the proposed alleys as indicated in the
attached Public Alley Construction Agreement (Exhibit D to 11-O-11), to be
recorded with the Plat of Subdivision and Dedication (Exhibit A to 11-O-11). The
developer also commits to construct other proposed public infrastructure and
protect trees (Exhibit C to 11-O-11, Tree Protection Plan) as proposed. The
Alternative Proposed Alley Plan was developed by the Department of Public
Works and the Department of Community & Economic Development in order to
respond to the desire to preserve the large oak tree near Lincoln Street. This
item was held in Committee on January 24, 2011, and was introduced at the
February 14, 2011 City Council meeting.
For Action
(P6) Ordinance 16-O-11: Extending the Date by 90 Days that a Building Permit
Must Be Obtained for 1200 Davis Street (Roycemore School)
Staff recommends approval of Ordinance 16-O-11, an amendment to Ordinance
17-O-09, to allow for an additional 90 days for Roycemore School to obtain a
building permit for 1200 Davis Street. The new deadline will be June 1, 2011
instead of March 1, 2011. This ordinance was introduced at the February 14,
2011 City Council meeting.
For Action
(P7) Ordinance 17-O-11: Codifying and Amending Ordinance 14-O-09 “Green
Building Ordinance”
Staff recommends passage of Ordinance 17-O-11 (revised), Codifying and
Amending Ordinance 14-O-09, as Amended by Ordinance 124-O-09. This
amendment provides for an alternate compliance with the City’s goal of
Leadership in Energy and Environmental Design (LEED) Silver certification on
buildings/construction falling under this regulation. This item was introduced at
the February 14, 2011 City Council meeting with an amendment proposed to
increase size of property impacted to 20,000 square feet or more. Staff was also
instructed to meet with community members to gain further input.
Recommendations from the community meeting are included in the proposed
ordinance.
For Action
City Council Agenda February 28, 2011 Page 8 of 8
2/24/2011 12:58 PM
APPOINTMENTS
(AP1) For Appointment to:
Environment Board Laurie Zoloth
Housing Commission Reed Heiligman
Housing Commission Omar Khuri
Utilities Commission Richard Lanyon
SPECIAL ORDER OF BUSINESS
(SP1) Resolution 14-R-11: Commending Alderman Lionel Jean-Baptiste
Resolution 14-R-11 commending Alderman Jean-Baptiste for 10 years of
dedicated service as a member of the Evanston City Council from 2001 to 2011.
For Action
MEETINGS SCHEDULED THROUGH MARCH 2011
Upcoming Aldermanic Committee Meetings:
Monday, March 7 6 pm Rules Committee
Monday, March 7 7 pm Human Services Committee
Monday, March 14 5:45 pm Administration & Public Works Committee
Monday, March 14 7:15 pm Planning and Development/City Council
Tuesday, March 15 7:30 pm Housing & Community Dev Act Committee
Thursday, March 17 7 pm Northwestern University-City Committee
Wednesday, March 23 6 pm Transportation/Parking Committee
Wednesday, March 23 7:30 pm Economic Development Committee
Thursday, March 24 5:30 pm Emergency Telephone System Board
Monday, March 28 5:45 pm Administration & Public Works Committee
Monday, March 28 7:15 pm Planning and Development/City Council