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HomeMy WebLinkAbout02.27.12 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, February 27, 2012 Administration & Public Works (A&PW) Committee meets at 5:45 p.m. Planning & Development (P&D) Committee meets at 7:15 p.m. City Council meeting convenes immediately after the conclusion of the P&D Committee meeting ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Braithwaite (II) Mayor Public Announcements (III) City Manager Public Announcements (IV) Communications: City Clerk (V) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (VI) Consent Agenda: Alderman Rainey (VII) Report of the Standing Committees Administration & Public Works - Alderman Burrus Planning & Development - Alderman Holmes Human Services - Alderman Grover City Council Agenda February 27, 2012 Page 2 of 8 2/23/2012 12:30 PM (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of February 13, 2012 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 02/12/12 $2,516,434.32 (A2) City of Evanston Bills FY2012 through 02/28/12 $1,218,581.97 (A3.1) Approval of Contract Award for Professional Evaluation and Design Services to McGuire Igleski & Associates, Inc. for the Roof Replacement at Police/Fire Headquarters (RFP 12-103) Staff recommends that City Council authorize the City Manager to execute a contract for roofing evaluation and design services with McGuire Igleski & Associates, Inc. (1330 Sherman Avenue, Evanston, IL) for the Roof Replacement Project at the Police/Fire Headquarters at a total cost of $21,531.60. Funding will be provided by FY2012 CIP Account 415739 with a budget allocation of $400,000. For Action (A3.2) Approval of a Contract Extension to G&L Contractors, Inc. for 2012 Granular Materials (Bid 11-57) Staff recommends that City Council authorize the City Manager to execute a 1-year extension to the contract for the purchase of Granular Materials (Bid 11- 57) with G&L Contractors, Inc. (7401 N. St. Louis Avenue, Skokie, IL) in the amount of $35,850, a 0% increase in cost from the previous year. Funding will be provided from the Water Fund (7115.65055) and the Sewer Fund (7400.65055) with total budget allocations of $48,000. For Action City Council Agenda February 27, 2012 Page 3 of 8 2/23/2012 12:30 PM (A3.3) Approval of a Contract Award to G.A. Johnson & Son for 2012 High Lift Pump Station Window Replacement (Bid 12-19) Staff recommends that City Council authorize the City Manager to execute a contract for the 2012 High Lift Pump Station Window Replacement (Bid 12-19) with G.A. Johnson & Son (828 Foster Street, Evanston, IL) in the amount of $56,000. Funding will be provided by the Water Fund (733119.65515), which has a budget of $110,000 for this project. For Action (A3.4) Approval of Contract Award to Stanley Consultants Ltd., for Construction Engineering Services for the Sheridan Road Signal Modernization Project (Chicago to Central) (RFQ 10-91) Staff recommends that the City Council authorize the City Manager to execute a contract with Stanley Consultants Ltd., (8501 West Higgins Road, Suite 730, Chicago, IL 60631), in the amount of $90,933 to provide phase III construction engineering services for the signal modernization project on Sheridan Road from Chicago Avenue to Central Street. Funding for this project will be from the Capital Improvement Fund (415871) in the amount of $90,933. For Action (A3.5) Approval of One (1) Combination Backhoe Loader Purchase for Utilities Department Staff recommends City Council approval to purchase one (1) John Deere Combination Backhoe Loader replacement for the Utilities Department in the amount of $76,957 from Westside Tractor Sales (1560 N. Old Rand Road, Wauconda, IL). Funding will be from the water fund vehicle replacement accounts: $8,800 (7100.62309); $53,979 (7115.62309); $9,496 (7120.62309); and $4,682 from the account for maintaining services (7115.62230). For Action (A3.6) Approval of the Purchase of Two (2) Heavy Duty Work Trucks for the Utilities Department Staff recommends City Council approval to purchase two (2) replacement heavy duty work trucks for the Utilities Department in the total amount of $184,367.08 from Currie Motors (9423 W. Lincoln Hwy., Frankfort, IL) and from Prairie Archway International, Municipal Fleet Sales (401 S. Dirksen Parkway, Springfield, IL). Funding will be from the sewer fund vehicle replacement account (7400.62309) which has an FY 2012 budget allocation of $127,650. In addition, $57,000 will be transferred to this account from the sewer fund maintenance contract account (7400.62461). For Action City Council Agenda February 27, 2012 Page 4 of 8 2/23/2012 12:30 PM (A3.7) Approval of Single Source/Emergency Contract Award to Wiss Janney Elstner Associates for Sherman Plaza Garage Façade Inspection Staff recommends that City Council authorize the City Manager to execute a contract with Wiss Janney Elstner Associates (WJE), the current consultant engineers for the 2011 Comprehensive Parking Garage Repair Project, for a close up visual inspection and hammer sounding of the entire façade of the Sherman Plaza Garage. Contract includes issuance of a report describing the findings and recommendations for future engineering and repair for a not to exceed amount of $60,400. Funding will be provided by the FY2012 Parking Garage CIP Account (416138) with a budget of $800,000. For Action (A3.8) Approval of Auditing Services Contract with Baker Tilly Virchow Krause LLP Staff recommends that City Council authorize the City Manager to execute a four-year contract for auditing services to Baker Tilly Virchow Krause, LLP (1301 W. 22nd Street, Oak Brook, IL) in the amount of $324,550 with a first year cost of $78,800. For Action (A4) Acceptance of Year-End Financial Report for Fiscal Year 2011 Staff recommends that City Council accept and place the Year-End FY 2011 Financial Report on file. For Action (A5) Approval of Modifications to the 2012 Capital Improvement Program Street Resurfacing and Streetscape Projects Staff recommends City Council approval of the revised list of projects funded by the 2012 Capital Improvement Program in the amount of $3,361,000. Staff is recommending changes to the 2012 CIP program as a result of the re-evaluation of the streetscape program. For Action (A6) Resolution 20-R-12 Authorizing Comcast License Extension Staff recommends that the City Council consider Resolution 20-R-12 which authorizes extension of license to Comcast for facilities in James Park. Staff is still in discussions with Comcast on the license and will provide a recommendation on the Resolution at the meeting. For Action (A7) Resolution 15-R-12 Authorizing the City Manager to Negotiate and Execute Residential Lease for 631 Howard Street, Unit 2 Staff recommends that City Council approve Resolution 15-R-12 authorizing the City Manager to negotiate and execute a residential lease with Anne Carlson and Cody Modeer for an apartment located at 629-631 Howard Street. For Action City Council Agenda February 27, 2012 Page 5 of 8 2/23/2012 12:30 PM (A8) Resolution 17-R-12 Authorizing the City Manager to Negotiate a Community Development Block Grant (CDBG) Loan Agreement with Ward Eight, LLC. at 629 Howard Street Staff recommends approval of Resolution 17-R-12 authorizing the City Manager to negotiate a CDBG Loan Agreement with Ward Eight, LLC. This resolution authorizes the City Manager to underwrite, negotiate, and execute a project agreement for a loan of $130,000 to Ward Eight, LLC, a new wine bar/cocktail lounge at 629 Howard Street. Funding will be provided by Community Development Block Grant-Recovery Funds. For Action (A9) Resolution 18-R-12 Authorizing the City Manager to Negotiate a Tax Increment Financing (TIF) Construction Grant Agreement with Ward Eight, LLC for Property Located at 629 Howard Street Staff recommends approval of Resolution 18-R-12, authorizing the City Manager to negotiate a TIF Construction Grant Agreement between the City and Ward Eight, LLC for tenant improvements at the City-owned property located at 629 Howard Street for an amount not to exceed $100,000. Funding will be provided by the Howard Ridge Tax Increment Financing District. For Action (A10) Ordinance 26-O-12 Authorizing the City Manager to Negotiate and Execute a Commercial Lease with Option to Purchase for Property at 629-631 Howard Street Staff recommends approval of Ordinance 26-O-12, authorizing the City Manager to negotiate and execute a Commercial Lease with an Option to Purchase for City-owned property located at 629-631 Howard Street. The proposed lease-to- own agreement is with Ward Eight, LLC, a wine bar/cocktail lounge. For Introduction (A11) Ordinance 11-O-12 Amending Title 7, Chapter 15, “Board of Local Improvements” by Enacting a New Section for Alley Paving Improvements Staff recommends the adoption of the proposed ordinance 11-O-12 by which the City Council would amend Title 7, Chapter 15 of the City Code to enact a new section for alley paving improvements. For Introduction (A12) Ordinance 14-O-12 Decreasing the Number of Class D Liquor Licenses Due to Closure of Donatella Mediterranean Bistro Staff recommends adoption of Ordinance 14-O-12 decreasing the number of Class D liquor licenses from 24 to 23 due to the closure of Donatella Mediterranean Bistro, 1512 Sherman Avenue. For Introduction City Council Agenda February 27, 2012 Page 6 of 8 2/23/2012 12:30 PM (A13) Ordinance 15-O-12 Increasing the Number of Class D Liquor Licenses to Permit Issuance to Creperie Saint Germain, Inc. The Local Liquor Commissioner recommends adoption of Ordinance 15-O-12 increasing the number of Class D liquor licenses from 23 to 24 to permit issuance to Creperie Saint Germain, 1512 Sherman Avenue. For Introduction (A14) Ordinance 16-O-12 Increasing the Number of Class D Liquor Licenses to Permit Issuance to Todoroki, LLC. The Local Liquor Commissioner recommends adoption of Ordinance 16-O-12 increasing the number of Class D liquor licenses from 24 to 25 to permit issuance to Todoroki, 524-526 Davis St., First Floor For Introduction (A15) Ordinance 18-O-12 Decreasing the Number of Class B Liquor Licenses Due to Closure of Merle’s Smokehouse Staff recommends adoption of Ordinance 18-O-12 decreasing the number of Class B liquor licenses from 17 to 16 due to the closure of Merle’s Smokehouse, 1727 Benson Avenue. For Introduction (A16) Ordinance 23-O-12 Increasing the Number of Class B Liquor Licenses to Permit Issuance to Evanston Pub, Inc. The Local Liquor Commissioner recommends adoption of Ordinance 23-O-12 increasing the number of Class B liquor licenses from 16 to 17 to permit issuance to Evanston Pub, Inc., d/b/a World of Beer, 1601 Sherman Avenue. For Introduction (A17) Ordinance 20-O-12 Amending Title 10, Motor Vehicles and Traffic, Chapter 11, to Exempt Residents of Parking District A from the Two-Hour Parking Restriction on Benson Avenue, East Side, University Place to Emerson Street The Transportation/Parking Committee and staff recommend adoption of Ordinance 20-O-12 amending City Code Section 10-11-10, Schedule X-(F)-6; “Residential Exemption Parking District A” to exempt residents of Residential Parking District ‘A’, from the Two-Hour parking restriction on Benson Avenue, East Side, University Place to Emerson Street. For Introduction (A18) Ordinance 21-O-12 Amending the City Code to Allow Two-Way Traffic on Eastwood Avenue from Central Street to the First Alley to the South Staff recommends the adoption of the proposed ordinance 21-O-12 by which the City Council would amend Section 10-11-4 (A), Schedule IV (A) of the City Code to allow two-way traffic on Eastwood Avenue from Central Street to the first alley to the south. The traffic control signs will be funded by the 1700-1772 Central Street development. Request suspension of the Rules for Introduction and Action at City Council meeting on February 27, 2012. For Introduction and Action City Council Agenda February 27, 2012 Page 7 of 8 2/23/2012 12:30 PM (A19) Ordinance 22-O-12 Amending the City Code to Prohibit Parking on the West Side of Eastwood Avenue from Central Street to the First Alley to the South Staff recommends the adoption of the proposed ordinance 22-O-12 by which the City Council would amend Section 10-11-8 (A), Schedule VIII (A) of the City Code to prohibit parking at all times on the west side of Eastwood Avenue from Central Street to the first alley to the south. The installation of No Parking signs will be funded by the 1700-1772 Central Street development. Request suspension of the Rules for Introduction and Action at City Council meeting on February 27, 2012. For Introduction and Action (A20) Ordinance 13-O-12 Amending Class P Liquor License Local Liquor Commissioner recommends City Council adoption of Ordinance 13- O-12, which increases the quantity of alcohol a craft distiller is authorized to manufacture and store to 15,000 gallons per year. The increase is in accordance with Illinois state law which was amended effective August 19, 2011. This ordinance was introduced at the February 13, 2012 City Council meeting. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Resolution 14-R-12 Approving a Plat of Consolidation for Four Lots Located at 1700-22 Central Street Staff recommends approval of Resolution 14-R-12, the proposed Plat of Consolidation of 1700-22 Central Street, which is consistent with the amended Planned Development for 1700-22 Central Street adopted in September 2012. For Action (P2) Ordinance 5-O-12 Granting a Special Use for a Type 2 Restaurant at 914 ½ Noyes Street The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 5-O-12 granting a special use permit for the operation of a Type 2 Restaurant (Ice & a Slice) at 914 ½ Noyes Street. A minor amendment addressing truck deliveries is also recommended for approval. This ordinance was introduced at the February 13, 2012 City Council meeting. For Action (P3) Ordinance 19-O-12 Granting a Special Use for a Child Daycare Center at 829 Foster Street The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 19-O-12 granting a special use permit for the operation of a child daycare center by Unity Nursery School at 829 Foster Street. This ordinance was introduced at the February 13, 2012 City Council meeting. For Action City Council Agenda February 27, 2012 Page 8 of 8 2/23/2012 12:30 PM HUMAN SERVICES COMMITTEE (H1) Approval of Health Department Annual Farmers Market Fees Staff recommends that the City of Evanston adopt a Risk-Based Annual fee for Farmers Markets. The fees will address food vendors operating at several Farmers Markets throughout the year. These fees were considered at the February 6, 2012 Human Services Committee meeting. For Action RULES COMMITTEE (O1) Ordinance 12-O-12 Amending the Evanston City Code to Make Certain Changes to the City of Evanston Public Library Board’s Authority and Budget It is recommended that the City Council consider Ordinance 12-O-12 amending the Evanston City Code to make certain changes to the Evanston Public Library Board’s authority and budget. In addition, it is recommended that the City Council create a joint committee with the Library Board to develop recommendations for changes in further administrative operations of the Library and request the Mayor to appoint two aldermen to the committee. This ordinance was introduced at the February 13, 2012 City Council meeting. For Action MEETINGS SCHEDULED THROUGH MARCH 2012 Upcoming Aldermanic Committee Meetings: Monday, March 5 6 pm Rules Committee Monday, March 5 7:30 pm Human Services Committee Thursday, March 8 7 pm Community Meeting: March 20 Ballot Initiatives Tuesday, March 13 7:30 pm Housing & Community Dev Act Committee Wednesday, March 14 6 pm M/W/EBE Advisory Committee Wednesday, March 14 7 pm Northwestern University-City Committee Monday, March 19 5:45 pm Administration & Public Works Committee Monday, March 19 7 pm City Council: Meeting Monday, March 26 5:45 pm Administration & Public Works Committee Monday, March 26 7:15 pm Planning and Development/City Council Wednesday, March 28 6 pm Transportation/Parking Committee Wednesday, March 28 7:30 pm Economic Development Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.