HomeMy WebLinkAbout02.14.11
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, February 14, 2011
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee meets at 7:15 p.m.
City Council meeting will convene immediately after P&D.
ORDER OF BUSINESS
(I) Roll Call – Alderman Jean-Baptiste
(II) Mayor Public Announcements
(III) City Manager Public Announcements and Presentations
Illinois Department of Transportation “Saved by the Belt Awards”
Volunteer Website Launch
Women Out Walking (WOW) Kickoff – March 19 at ETHS
Presentation Regarding Senior Services
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen comment is intended to foster dialogue in a respectful and civil manner.
Citizen comments are requested to be made with these guidelines in mind.
(VI) Consent Agenda: Alderman Rainey
(VII) Report of the Standing Committees
Administration & Public Works - Alderman Holmes
Planning & Development Alderman Jean-Baptiste
Human Services - Alderman Grover
(VIII) Call of the Wards
City Council Agenda February 14, 2011 Page 2 of 7
2/9/2011 4:15 PM
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of January 24, 2010
(M2) Approval of Minutes of the Special City Council Meeting of January 31, 2010
ADMINISTRATION & PUBLIC WORKS
(A1) City of Evanston Payroll through 1/30/11 $2,270,129.52
(A2) City of Evanston Bills through 2/15/11 $3,987,810.05
City of Evanston Credit Card Bills through 12/31/10 $ 73,145.63
(A3.1) Approval of 1-Year Contract Extension for Inspections and Repairs for
Heavy Fire Apparatus Vehicles (RFP 10-78)
Staff recommends City Council approval of a one year contract extension to
Wirfs Industries (4201 West Main Street, Mc Henry, IL) in the amount of
$163,000 for the coming year to provide required annual inspections and repairs
for heavy fire apparatus vehicles (RFP 10-78). Funding for this service is
provided by account 7710.65060, “Material to Maintain Autos” which has a
budget of $910,000. These estimated expenditures in the amount of $163,000
represent 17.9% of this budget.
For Action
(A3.2) Approval of Purchase of Insurance/Renewals– Property, Excess Liability &
Excess Worker’s Compensation for Fiscal Year 2011
Recommend approval to purchase the outlined insurance policies. The policies
will renew all insurance coverages for the City for Fiscal Year 2011. Quoted
premium totals are $441,581, which is $69,929 less than budgeted for FY2011.
For Action
City Council Agenda February 14, 2011 Page 3 of 7
2/9/2011 4:15 PM
(A3.3) Approval of Agreement for Wholesale Water Sales Engineering Services
(RFP 11-41)
Staff recommends City Council approval of an agreement to provide engineering
services associated with wholesale water sales (RFP 11-41) to Camp Dresser &
McKee (CDM) Inc. (125 South Wacker Drive, Suite 600, Chicago, IL) in the not-
to-exceed amount of $56,094. Funding will be provided from the Water Fund,
Account 7125.62180. This account has an annual allocation of $50,000 for these
services. This contract is awarded for one year and can be renewed in one year
extensions at the City’s discretion.
For Action
(A3.4) Approval of Contract for Supply of Aluminum Sulfate (Bid 11-47)
Staff recommends City Council approval to award a contract for the purchase of
aluminum sulfate (Bid No. 11-47) to USALCO (1120 Middle River Road,
Baltimore, MD) in the amount of $179,103.60. Funding for this work will be from
the Water Fund, Account 7110. This account has a budget of $420,665 allocated
for the purchase of chemicals utilized in the water treatment process.
For Action
(A3.5) Approval of Contract Award for the 1964 Filter Addition Rehabilitation
Project (Bid 11-39)
Staff recommends City Council approval to award a contract for the 1964 Filter
Addition Rehabilitation Project (Bid No. 11-39) to Keno and Sons Construction
Company (33 North Waukegan Road, Suite 204, Lake Bluff, IL) in the amount of
$3,433,285. Funding for this work will be from the Water Fund, Account 733048.
This account has a budget allocation of $4,100,000 ($2,900,000 in FY 2011 and
$1,200,000 in FY 2012).
For Action
(A3.6) Approval of Pre-qualification of Contractors for Cured-In-Place Pipe
Rehabilitation of Sewers Mains (RFQ 11-40)
Staff recommends approval of American Pipe Liners, Inc. (310 W. Grand Lake
Blvd, West Chicago, IL), Insituform Technologies, USA, Inc. (17988 Edison Ave.,
Chesterfield, MO), Kenny Construction Company (2215 Sanders Rd.,
Northbrook, IL), Michels Corporation (817 W. Main St., Brownsville, WI), SAK
Construction, LLC. (102 N. Cool Springs Rd., O’Fallon MO), Utility Service
Authority, LLC, (6001 Schooner Dr., Belleville, MI), and Visu-Sewer, Inc. (W230
N4855 Betker Drive, Pewaukee, WI), as pre-qualified contractors to perform
Cured-In-Place Pipe (CIPP) rehabilitation in the City’s sewer system for a three-
year period (2011, 2012 and 2013).
For Action
City Council Agenda February 14, 2011 Page 4 of 7
2/9/2011 4:15 PM
(A3.7) Approval of Contract for Comprehensive Parking Garage Repair Project
Staff recommends award of the 2011 Comprehensive Parking Garage Repair
Project to Wiss, Janney, Elstner Associates, Inc. (330 Pfingsten Road,
Northbrook, IL) at a total cost of $202,350. Funding provided by FY2011 Capital
Improvement Program (CIP) budget of $2,100,000 (CIP #416138 established by
the Parking Fund and allocated for these repairs)
For Action
(A4) Resolution 8-R-11 Authorizing the Lease of 2022 Central Street, Evanston
to Patio, Inc. d/b/a Perennials
Staff recommends City Council approval of Resolution 8-R-11 authorizing the
lease between the City of Evanston and Patio, Inc. doing business as Perennials
for the storefront at 2022 Central Street, Evanston adjacent to the North Branch
of the Evanston Public Library for the period from March 1, 2011 through
February 28, 2014. The monthly rental rates will be: $2,900 for the term from
March 1, 2011 through February 29, 2012; $3,000 from March 1, 2012 through
February 28, 2013; and $3,100 from March 1, 2013 through February 28, 2014.
For Action
(A5) Resolution 10-R-11 Approving the General Obligation Debt Funded Capital
Improvements Program
The City Council approved the Capital Improvements Program on 11-22-10, with
the exception of the General Obligation Debt funded projects. Staff presented a
summary of these projects at the City Council Meeting on 01-10-11, at which
time the City Council requested additional information and directed the City
Manager to reduce the proposal by approximately $1,000,000. Resolution 10-R-
11 contains the recommendation of the City Manager, which reduces the General
Obligation Debt funding request by approximately $1,000,000.
For Action
(A6) Resolution 11-R-11 Authorizing an Increase to the FY2011 City of Evanston
Budget to a New Total of $198,928,176
Resolution 11-R-11 amending the 2011 Budget accompanies the request to fund
the final portion of the Capital Improvements Program through General
Obligation Bonds. It also increases the Economic Development Fund Budget by
$250,000, and includes an increase for Special Service Area #4 of $17,918
which was included in the tax levy adopted on December 13, 2010. Resolution
11-R-11 increases the City’s FY2011 budget by $5,346,418, from $193,581,758
to $198,928,176.
For Action
City Council Agenda February 14, 2011 Page 5 of 7
2/9/2011 4:15 PM
(A7) Approval of “Letter of Intent” to the Temperature Equipment Corporation
for Main Library Cooling Chiller Replacement Project
Staff recommends approval to issue a letter of intent to the Temperature
Equipment Corporation (TEC) (17725 Volbrecht Rd., Lansing, IL) for the Main
Library Chiller Replacement Project as proposed in the current 2010-2011
Capital Improvement Program. In order to proceed with this project, staff
requires approval to issue a letter of intent to TEC to build Carrier HVAC Chiller
equipment required for the project. The equipment purchase price of $149,198
will be incorporated into the project’s general construction contract scheduled for
bidding this month. Funding is provided by 2010-2011 CIP account #415950 for
$30,000 and the 2011 CIP account #415950 of $275,000.
For Action
(A8) Ordinance 14-O-11, Increasing the Number of Class P Liquor Licenses to
permit issuance to Few Spirits
The Local Liquor Commissioner recommends passage of Ordinance 14-O-11,
amending Section 3-5-6-(P) of the City Code to increase the number of Class P
liquor licenses from 0 to 1 to permit issuance to Few Spirits, LLC, d/b/a “Few
Spirits,” 918 Chicago Avenue.
For Introduction
PLANNING & DEVELOPMENT COMMITTEE
(P1) Approval of Plat of Re-Subdivision for 2408 Orrington Avenue, Former Site
of Kendall College
Staff recommends approval of the proposed plat of re-subdivision of the former
site of Kendall College – the block bounded by Orrington Avenue, Colfax Street,
Sherman Avenue, and Lincoln Street and also referred to as 2408 Orrington
Avenue – into nineteen single-family lots as shown in the plat dated November 3,
2010, to City Council for approval. This item was held in Committee on January
24, 2011.
For Action
(P2) Ordinance 11-O-11, accepting the Dedication of Public Alleys as a Product
of Approval of a Plat of Subdivision for 2408 Orrington, the Former Site of
Kendall College
Staff recommends approval conditional upon the developer committing to
construct the proposed alleys as indicated in the attached Public Alley
Construction Agreement, to be recorded with the Plat. The developer also
commits to construct other proposed public infrastructure and protect trees as
proposed. The cost of constructing alleys for the proposed subdivision is a
developer responsibility. Ordinance 11-O-11 accepts the dedication of public
alleys included in the proposed plat of subdivision for 2408 Orrington. If the plat
is approved on February 14, 2011 then Ordinance 11-O11 should be introduced.
This item was held in Committee on January 24, 2011.
For Introduction
City Council Agenda February 14, 2011 Page 6 of 7
2/9/2011 4:15 PM
(P3) Approval of Plat of Subdivision for 12 Milburn Park
Staff recommends approval of a subdivision of two lots of record, one zoning lot
held in common ownership, to comply with the zoning ordinance. Site Plan and
Appearance Review Committee approved subdivision, noting that any egress to
Lot 2 would need to come from Milburn Park and not Sheridan Road.
For Action
(P4) Ordinance 16-O-11, Extending the Date by 90 Days that a Building Permit
Must Be Obtained for 1200 Davis Street (Roycemore School)
Staff recommends approval of Ordinance 16-O-11, an amendment to Ordinance
17-O-09, to allow for an additional 90 days for Roycemore School to obtain a
building permit for 1200 Davis Street,. The new deadline will be June 1, 2011
instead of March 1, 2011.
For Introduction
(P5) Ordinance 17-O-11 Codifying and Amending Ordinance 14-O-09 “Green
Building Ordinance”
Staff recommends passage of Ordinance 17-O-11, Codifying and Amending
Ordinance 14-O-09, as Amended by Ordinance 124-O-09. This amendment
provides for an alternate compliance with the City’s goal of Leadership in Energy
and Environmental Design (LEED) Silver certification on buildings/construction
falling under this regulation.
For Introduction
(P6) Ordinance 07-O-11 Granting a Special Use for a Type 2 Restaurant at 824
Clark Street in the D2 Downtown Retail Core Zoning District
Staff and the Zoning Board of Appeals recommend the adoption of ordinance 7-
O-11, granting a special use permit for the operation of a type 2 restaurant at 824
Clark Street. ZBA recommends allowing the proposed business to operate until,
2 AM on Friday and Saturday nights, while staff recommends that the store
operate until midnight on Friday and Saturday nights, due to nearby residential
development, with deliveries allowed until 1 AM. Ordinance 7-O-11 was
introduced at the January 24, 2011 City Council meeting.
For Action
HUMAN SERVICES
(H1) Approval of Township of Evanston January 2011 Bills
Township of Evanston Supervisor recommends City Council approval of the
Township of Evanston bills, payroll, and medical payments for the month of
January 2011 in the amount of $76,308.98.
For Action
City Council Agenda February 14, 2011 Page 7 of 7
2/9/2011 4:15 PM
OTHER COMMITTEES
(O1) Resolution 9-R-11, Amending Certain Paragraphs of City Council Rule 2.1
Rules Committee recommends approval of Resolution 9-R-11, which amends the
City Council Rules for Order of Business at Council meetings by reversing the
order of Paragraphs C and D. Upon passage of this resolution, Paragraph C will
read: Citizen Comment and Paragraph D will read: Special Order of Business.
Thus, Special Order of Business will follow Citizen Comment.
For Action
APPOINTMENTS
For Appointment to:
Arts Council Aaron Adams
Arts Council James Janssen
Commission on Aging Ampy Basa
Commission on Aging Pauline Dembicki
Mental Health Board John Barfield
Public Art Committee Judith S. Cohen
Utilities Commission Nick Fracasso
Utilities Commission Marcella Landis
MEETINGS SCHEDULED THROUGH FEBRUARY 2011
Upcoming Aldermanic Committee Meetings:
Tuesday, February 15 7:30 pm Housing & Community Dev Act Committee
Thursday, February 17 5:30 pm City-School Committee
Wednesday, Feb 23 6 pm Transportation/Parking Committee
Wednesday, Feb 23 7:30 pm Economic Development Committee
Monday, February 28 5:45 pm Administration & Public Works Committee
Monday, February 28 7:15 pm Planning and Development/City Council