HomeMy WebLinkAbout01.24.11
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, January 24, 2011
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee meets at 7:15 p.m.
City Council meeting will convene immediately after P&D.
ORDER OF BUSINESS
(I) Roll Call – Alderman Fiske
(II) Mayor Public Announcements
(III) City Manager Public Announcements and Presentations
Evanston Police Department Promotions: Commander and Deputy Chief
Presentation on the Water Quality Laboratory at the Evanston Water
Treatment Facility
(IV) Communications: City Clerk
(V) Special Order of Business
(VI) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen comment is intended to foster dialogue in a respectful and civil manner.
Citizen comments are requested to be made with these guidelines in mind.
(VII) Consent Agenda: Alderman Rainey
City Council Agenda January 24, 2011 Page 2 of 7
1/20/2011 1:11 PM
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Holmes
Planning & Development Alderman Jean-Baptiste
Human Services - Alderman Grover
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(X) Executive Session
(XI) Adjournment
SPECIAL ORDER OF BUSINESS
(SP1) Report on RFP to Design, Build, Finance and Operate an Ice Rink and
Community Center within Crown Park
Staff recommends Council confirmation of the intended next steps and draft
project schedule outlining the anticipated timeline going forward.
For Action
(SP2) Discussion of Oakton Street Property Uses (2200 and 2300 blocks)
With the potential development of the parcel on the south side of the 2400 block
of Oakton Street, staff is recommending that the City Council discuss the future
uses of City facilities on the south side of the adjacent 2300 and 2200 blocks of
Oakton Street.
For Discussion
(SP3) 3rd Quarter Financial Report for Fiscal Year 2010-11 and FY10-11 Year End
Estimate
Staff recommends City Council accept and place the 3rd Quarter Financial
Report, including the fiscal year-end estimate, on file.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of January 10, 2010
ADMINISTRATION & PUBLIC WORKS
(A1) City of Evanston Payroll through 1/16/11 $2,558,341.75
(A2) City of Evanston Bills through 1/25/11 $1,112,337.12
City Council Agenda January 24, 2011 Page 3 of 7
1/20/2011 1:11 PM
(A3.1) Approval of 1-Year Contract Extension for RFP 10-70, Auto Body &
Collision Repair Services
Staff recommends City Council approval of a one year contract extension to RFP
10-70, Auto Body & Collision Services and Repairs to Sigler’s Auto Body (7445
Channel Road, Skokie, IL) in the amount of $56,000.00 from 01/28/11 through
12/31/11 to provide products, services and repairs for both emergency and non-
emergency vehicles. Funding is provided by account 7710.65060, “Material to
Maintain Autos,” with a budget of $910,000.00. These estimated expenditures in
the amount of $56,000.00 represent 6.1% of this budget.
For Action
(A3.2) Approval of 1-Year Contract Extension for RFP 10-76, Emergency Lighting
& Aftermarket Equipment
Staff recommends City Council approval of a one year contract extension to RFP
10-76, Installation, Removal, and Repair of Law Enforcement and Emergency
Fire Response Vehicles and Equipment to Havey Communications (P.O. Box
448, Lake Forest, IL) in the amount of $62,000.00 from 01/28/11 through
12/31/11 for lighting, sirens, communications, computer systems and various
aftermarket products. Funding is provided by account 7710.65060, “Material to
Maintain Autos,” with a budget of $910,000.00. These estimated expenditures in
the amount of $62,000.00 represent 6.8% of this budget.
For Action
(A3.3) Approval of 1-Year Renewal of Elevator Service Agreement with
ThyssenKrupp Elevator Corp. for the Sherman Plaza Self Park
Staff recommends renewal of the service and maintenance agreement with
ThyssenKrupp Elevator Corporation (2305 Enterprise Drive, Westchester, IL) for
the elevators at the Sherman Plaza parking garage for a 1-year term at a cost of
$35,427.60. The proposed 1-year service agreement is effective January 1, 2011
to December 31, 2011. This agreement provides for less than a 3% annual
increase from last year’s fee. Funding is provided by the 2011 Parking Fund
account #7036.62425 with a budget of $40,000.
For Action
(A3.4) Approval of Renewal of Elevator Service Agreement with OTIS Elevator
Corp. for the Civic Center, Service Center, Maple Ave. and Church Street
Self Parks
Staff recommends renewal of the service and maintenance agreement with OTIS
Elevator Corporation (949 Oak Creek Drive in Lombard, IL) for the elevators at
the Service and Civic Centers, and Maple Avenue and Church Street parking
garages for a 1-year term at a cost of $65,435.15. The proposed 1-year service
agreement is effective January 1, 2011 to December 31, 2011. The agreement
provides for a 3% annual increase from last year’s fee. Funding is provided by
various budget sources.
For Action
City Council Agenda January 24, 2011 Page 4 of 7
1/20/2011 1:11 PM
(A3.5) Approval of Extending the Term of Current Auditors, Baker Tilly Virchow
Krause, LLP For 1 Year
Staff recommends extending the term of our current Auditors, Baker Tilly Virchow
Krause, LLP by one year. The Auditors have agreed to perform the FY 2010-11
audit for $79,500, which is the same fee as FY 2009-2010 audit. Funding of
$100,000 is budgeted in General Fund, BU 1920 for FY 2011
For Action
(A4) Approval of Change Order No. 3 and Change Order No. 4 to the 2009 Water
Main, Sewer and Street Improvements Contract (Bid No. 10-40)
Staff recommends approval of Change Order No. 3 and Change Order No. 4 to
the 2009 Water Main, Sewer and Street Improvements contract (Bid No. 10-40)
with Trine Construction Corporation (27W364 North Avenue, West Chicago, IL).
The total amount of both change orders is a decrease to the contract amount of
$203,861.72 from $1,823,502.40 to $1,619,640.68. Funding for Change Order
No. 3 and Change Order No. 4 will be provided by the Water Fund, Account
733110.65515 and the Capital Projects Fund, Account 415857.65515.
For Action
(A5) Resolution 5-R-11 by Which The City Council Would Authorize the Use Of
Motor Fuel Tax Funds for Roadway Construction and Related Engineering
Services
The Evanston Department of Public Works recommends City Council approval of
Resolution 5-R-11 authorizing the use of Motor Fuel Tax Funds (MFT) in the
amount of $1,000,000 for the 2011 MFT Street Resurfacing Project and
$110,606 for design and construction engineering services by City Staff. Total
MFT funding authorization request is $1,110,606.00. This project will be funded
through the Motor Fuel Tax Fund. (FUND # 200).
For Action
(A6) Ordinance 12-O-11, Decreasing the Number of Class B Liquor Licenses
Due to a Change in Ownership of Pete Miller Steak House
The Local Liquor Commissioner recommends passage of Ordinance 12-O-11,
amending Section 3-5-6-(B) of the City Code to decrease the number of Class B
liquor licenses from 16 to 15 due to a change in ownership of Pete Miller Steak
House, 1572 Sherman Avenue.
For Introduction
(A7) Ordinance 13-O-11, Increasing the Number of Class B Liquor Licenses to
Permit Issuance to Pete Miller Steak House
The Local Liquor Commissioner recommends passage of Ordinance 13-O-11,
amending Section 3-5-6-(B) of the City Code to increase the number of Class B
liquor licenses from 15 to 16 to permit issuance to Pete Miller Evanston, LLC,
owner of “Pete Miller Steak House,” 1572 Sherman Avenue.
For Introduction
City Council Agenda January 24, 2011 Page 5 of 7
1/20/2011 1:11 PM
(A8) Ordinance 1-O-11, Amending City Code Section 7-15-1 to Amend the
Membership of the Board of Local Improvements
Illinois law (65 ILCS 5/9-2-7) establishes the membership of each board of local
improvements (“BLI”) in cities having a population of 50,000 or more and less
than 500,000. Section 7-15-1 of the City Code establishes the membership of
the City’s BLI. Ordinance 1-O-11 will ensure the City Code complies with the
statute and uses the current job titles of the board members. This ordinance was
introduced at the January 10, 2011, City Council meeting.
For Action
(A9) Ordinance 3-O-11 Amending Various Sections of Title 8, “Mobile Food
Vehicle Vendors”, Chapter 26 of the City Code
The Law Department submits for consideration ordinance 3-O-11 amending Title
8, Chapter 26, of the City Code. The proposed amendments reflect a pro-rated
fee for licenses granted after July 1 of any calendar year, retroactive to
September 13, 2010, which is the date the original ordinance was approved by
City Council. The amendments also authorize the City Manager or his/her
designee to enter food trucks at a reasonable time to ensure compliance with the
Code. Finally, the amendment clarifies that vendors need not obtain temporary
food establishment permits for private events unless the vendor changes its
menu for the private event. This ordinance was introduced at the January 10,
2011, City Council meeting, with suggested revisions.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) HOME Funding Request From Housing Opportunity Development
Corporation (HODC) For 131 Callan Avenue
The Housing Commission and staff recommend approval of the application for
HOME funding from Housing Opportunity Development Corporation (HODC) for
the rehabilitation of 4, 1-bedroom units at 131 Callan Avenue with a not to
exceed amount of $520,000. HOME funds will be structured as a $229,500 loan
with a balloon payment at the end of the 20 year term and a HOME grant of
$290,500. The loan portion of the HOME funding will be used for the refinance of
the current mortgage on the property. The grant portion will be used for the
rehabilitation costs.
For Action
City Council Agenda January 24, 2011 Page 6 of 7
1/20/2011 1:11 PM
(P2) Approval of Plat of Subdivision for 2408 Orrington Avenue, former site of
Kendall College
Staff recommends approval of the proposed plat of subdivision of the former site
of Kendall College – the block bounded by Orrington Avenue, Colfax Street,
Sherman Avenue, and Lincoln Street and also referred to as 2408 Orrington
Avenue – into nineteen single-family lots as shown in the plat dated November 3,
2010, to City Council for approval.
For Action
(P3) Ordinance 11-O-11, accepting the Dedication of Public Alleys as a Product
of Approval of a Plat of Subdivision for 2408 Orrington, the Former site of
Kendall College
Staff recommends approval. The cost of constructing alleys for the proposed
subdivision is a developer responsibility. Ordinance 11-O-11 accepts the
dedication of public alleys included in the proposed plat of subdivision for 2408
Orrington. If the plat is approved on January 24, 2011 then Ordinance 11-O11
should be introduced.
For Introduction
(P4) Ordinance 07-O-11 Granting a Special Use for a Type 2 Restaurant at 824
Clark Street in the D2 Downtown Retail Core Zoning District
Staff and the Zoning Board of Appeals recommend the adoption of ordinance 7-
O-11, granting a special use permit for the operation of a type 2 restaurant at 824
Clark Street. ZBA recommends allowing the proposed business to operate until,
2 AM on Friday and Saturday nights, while staff recommends that the store
operate until midnight on Friday and Saturday nights, due to nearby residential
development, with deliveries allowed until 1 AM.
For Introduction
(P5) Ordinance 6-O-11 Granting a Special Use for a Dwelling - Multiple-Family at
1932 Maple Avenue in the B1 Business District
Staff recommends denial of the proposed Special Use Permit to protect the
integrity and potential revitalization of the commercial area centered at Maple
Avenue and Foster Street. Approval of the special use application would remove
the possibility of commercial space occupying current commercial storefronts and
lessen the critical mass of commercial space in the business district. The ZBA,
by a 4-2 vote, recommended approval of the application. The Site Plan and
Appearance Review Committee also recommended approval of the project.
For Introduction
City Council Agenda January 24, 2011 Page 7 of 7
1/20/2011 1:11 PM
HUMAN SERVICES
(H1) Ordinance 5-O-11 Amending Title 7, “Public Ways” Chapter 8, “Trees and
Shrubs” to Add Section 8, “Tree Preservation
Forestry staff recommends review of the Tree Preservation Ordinance 5-O-11 as
approved by the Human Services Committee on December 6, 2010. The
proposed ordinance has been revised since the last Human Services Committee
meeting to reflect that all staff responsibilities are now listed as “City Manager or
his/her designee” rather than individual staff position titles. There are additional
concerns from other Departments which still need to be resolved, therefore staff
recommends that the Ordinance be referred back to the Human Services
Committee for additional discussion.
For Introduction
OTHER COMMITTEES
(O1) Ordinance 2-O-11, Eliminating the Board of Examiners of Stationary
Engineers, Boiler or Water Tenders
Title 4, Chapter 3 of the City Code establishes the Board of Examiners of
Stationary Engineers, Boiler or Water Tenders to license said professionals. The
Board has been inactive and unstaffed for years, and the Council has not
amended the cited Code provisions since adopting the 1957 City Code. The
Rules Committee recommends eliminating the Board. This ordinance was
introduced at the January 10, 2011, City Council meeting.
For Action
MEETINGS SCHEDULED THROUGH FEBRUARY 17, 2011
Upcoming Aldermanic Committee Meetings:
Wednesday, January 26 6 pm Transportation/Parking Committee
Wednesday, January 26 7:30 pm Economic Development Committee
Thursday, January 27 5:30 pm Emergency Telephone System Board
Monday, January 31 7 pm Special City Council Meeting: 311
Monday, February 7 6 pm Rules Committee
Monday, February 7 7 pm Human Services Committee
Monday, February 14 5:45 pm Administration & Public Works Committee
Monday, February 14 7:15 pm Planning & Development Committee
City Council
Tuesday, February 15 7:30 pm Housing & Community Dev Act Committee
Thursday, February 17 5:30 pm City-School Committee