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HomeMy WebLinkAbout01.23.12 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, January 23, 2012 Administration & Public Works (A&PW) Committee meets at 5:45 p.m. Planning & Development (P&D) Committee meets at 7:15 p.m. City Council meeting convenes immediately after the conclusion of the P&D Committee meeting ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Burrus (II) Mayor Public Announcements (III) City Manager Public Announcements and Presentations Recognition of Paul Schneider, City Engineer (IV) Communications: City Clerk (V) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (VI) Special Order of Business: 2010 Census and Ward Populations (VII) Consent Agenda: Alderman Rainey (VIII) Report of the Standing Committees Administration & Public Works - Alderman Burrus Planning & Development - Alderman Holmes Human Services - Alderman Grover City Council Agenda January 23, 2012 Page 2 of 7 1/18/2012 5:54 PM (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (X) Executive Session (XI) Adjournment SPECIAL ORDER OF BUSINESS (SP1) 2010 Census Data and Ward Populations At the January 23, 2012 City Council meeting a presentation will be made providing updated census populations for each ward and the timeframes necessary should the City Council wish to pursue redistricting. Staff requests that members of the City Council consider the data presented and provide direction. For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of January 9, 2012 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 01/01/12 $2,436,199.97 (A2) City of Evanston Bills FY2011 through 1/24/12 $2,283,860.79 City of Evanston Bills FY2012 through 1/25/12 $ 863,940.68 (A3.1) Approval of Contract Award to Manusos General Contracting, Inc. for the Service Center Locker Room Renovation Project, Bid 12-57 Staff recommends approval of the base bid plus alternate 1 for the Service Center Locker Room Renovation Project to Manusos General Contracting, Inc. (91 Christopher Way, Fox Lake, IL) in the total amount of $311,630. Funding will be provided by FY 2012 CIP Carryover of $7,500 from Account 415229 and from FY 2012 CIP Account 415229 with a budgeted amount of $392,500. For Action City Council Agenda January 23, 2012 Page 3 of 7 1/18/2012 5:54 PM (A3.2) Approval of Contract Award to G.A. Johnson & Son for the Service Center Parking Deck Repair Project, Bid 12-65 Staff recommends approval of the base bid plus alternates 1 and 3 for the Service Center Parking Deck Repair Project to G.A. Johnson & Son (828 Foster Street, Evanston, IL) in the total amount of $554,880. Funding will be provided by FY 2012 CIP Account 415224 with a budget allocation of $700,000. For Action (A3.3) Approval of Renewal of Elevator Service Agreement with OTIS Elevator Corp. for the Civic Center, Service Center, Maple Ave. and Church Street Self Parks Staff recommends renewal of the service and maintenance agreement with OTIS Elevator Corporation (949 Oak Creek Drive, Lombard, IL) for the elevators at the Service and Civic Centers, and Maple Avenue and Church Street parking garages for a 1-year term at a cost of $67,398.12, which is a 3% increase from last year. The proposed 1-year service agreement is effective January 1, 2012 to December 31, 2012. Funding is provided by accounts for the various facilities. For Action (A3.4) Approval of Renewal of Elevator Service Agreement with ThyssenKrupp Elevator Corp. for the Sherman Plaza Self Park Staff recommends a one-year renewal of the service and maintenance agreement with ThyssenKrupp Elevator Corporation (355 Eisenhower Lane South, Lombard, IL) for the elevators at the Sherman Plaza parking garage at a cost of $36,844.80, which is a 4% increase from last year’s fee. The proposed 1- year service agreement is effective January 1, 2012 to December 31, 2012. Funding is provided by the 2012 Parking Fund Account #7036.62425 For Action (A3.5) Approval of Renewal of Annual Azteca Cityworks Maintenance and Support Agreement Staff recommends approval to renew the annual sole source maintenance and support agreement for the term February 21, 2012 through February 21, 2013 with Azteca Systems Inc. (11075 South State Street, Sandy, UT) for Cityworks work order and service request management software in the amount of $22,405. Funding is provided by specified accounts in Utilities Department, 311 and Information Technology Divisions. For Action City Council Agenda January 23, 2012 Page 4 of 7 1/18/2012 5:54 PM (A3.6) Approval of Renewal of Annual Accela (PAL) Maintenance and Support Agreement Staff recommends approval to renew the annual sole source maintenance and support agreement for the term March 15, 2012 through March 14, 2013 with Accela Inc. (2633 Camino Ramon, San Ramon, CA) for the City's Accela automation software system (PAL), in the amount of $130,951.34. Funding is provided by the Computer Licensing and Support operating account in the Information Technology Division, Account 1932.62340 with a 2012 budget of $131,000. For Action (A3.7) Approval of Renewal of Annual Oracle (EnterpriseOne) Maintenance and Support Agreement Staff recommends approval to renew the annual sole source maintenance and support agreement for the term March 1, 2012 through February 28, 2013 with the Oracle Corporation (20 Davis Drive, Belmont, CA) for the City's J.D. Edwards EnterpriseOne software in the amount of $145,024.00. Funding is provided by the Computer Licensing and Support operating account in the Information Technology Division, Account 1932.62340 with a 2012 budget of $145,000. For Action (A3.8) Approval of Single Source Street Sweeper Repairs Staff recommends pre-approval of repair expenses associated with a bi-annual inspection, overhaul, and required maintenance of Street Sweeper #661 in an amount not to exceed $30,000 from Standard Equipment Company (2033 W. Walnut Street, Chicago, IL). Standard is the authorized service provider for Elgin Pelican products. Funding will be provided from the FY 2012 Budget, Fleet Services “Material to Maintain Autos” Account 7710.65060. For Action (A3.9) Approval of Contract Award for 2012 Fuel Purchases Staff recommends approval for the first seven (7) months of FY 2012 fuel purchases in the amount of $555,000 from World Fuel Services Incorporated, (3340 South Harlem Avenue, Riverside, IL). Funding will be provided from the Fleet Services Major Maintenance Budget for Automotive Equipment Account 7710.65035. For Action (A3.10)Approval of Publication Agreement with Municode for “The Evanston City Code, 2012” Staff recommends that the City Council authorize the City Manager to negotiate and execute an Agreement with Municode (PO Box 2235, Tallahassee, FL 32316), in the amount of $30,560, plus tax & shipping, for the publication of the 2012 City Code. Funding will be provided by General Legal Services, Account 1705.62130. For Action City Council Agenda January 23, 2012 Page 5 of 7 1/18/2012 5:54 PM (A4) Resolution 2-R-12 Regarding a Letter of Understanding between the City of Evanston and the City Lit Theater, 727-729 Howard Street Staff recommends that the City Council adopt Resolution 2-R-12, authorizing the City Manager to negotiate and execute a Letter of Understanding between the City of Evanston and City Lit Theater for the consideration of a lease-to-own agreement at City-owned property at 727-729 Howard Street. For Action (A5) Ordinance 1-O-12 Amending the City Code to Establish a Three-Way Stop at Church Street and Judson Avenue Staff recommends the adoption of proposed ordinance 1-O-12 by which the City Council would amend Section 10-11-5 (C), Schedule V (C) of the City Code to establish a Three-Way Stop at Church Street and Judson Avenue. For Introduction (A6) Ordinance 113-O-11, Amending Portions of Title 10, Chapter 11, “Traffic Schedules,” Relating to Speed Limits on Oakton Street The 9th ward Alderman has requested the proposed ordinance 113-O-11 by which the City Council would amend Section 10-11-2, Schedule 2 to establish a 20 mph speed limit on Oakton Street between Dodge Avenue and Ridge Avenue. This Ordinance was held in Committee on December 12, 2011, and introduced at the City Council meeting on January 9, 2012. For Action (A7) Ordinance 3-O-12, Amending Section 7-2-6 of the City Code to Enact Regulations for Moving Vehicles and Storage Containers on Public Ways Staff recommends adoption of proposed Ordinance 3-O-12 by which the City Council would amend section 7-2-6, “Occupation of Public Ways for Business Purposes” to “Occupation of Public Ways for Special Purposes,” and which establishes the process to reserve parking space in the right of way to load and unload moving vans and containers. This ordinance was introduced at the January 9, 2012 City Council meeting. For Action (A8) Ordinance 4-O-12, Amending Portions of Title 10-12-2 to “Violation of the Illinois Vehicle Code” Relating to Seat Belt Use Staff recommends adoption of Ordinance 4-O-12 amending Evanston City Code Title 10-12-2 making it a municipal violation for drivers and passengers to not use safety belts by making it unlawful for any person to violate 625 ILCS 5/12-603.1 of the Illinois Vehicle Code. This ordinance was introduced at the January 9, 2012 City Council meeting. For Action City Council Agenda January 23, 2012 Page 6 of 7 1/18/2012 5:54 PM (A9) Ordinance 8-O-12, Adopting “The Evanston City Code, 2012” Staff recommends passage of Ordinance 8-O-12 adopting The Evanston City Code, 2012. This ordinance was introduced at the January 9, 2012 City Council meeting. Exhibit A includes the 2011 provisionally approved amendments and revisions to the Evanston City Code, which can be found at: http://www.cityofevanston.org/government/city-code/ For Action (A10) Ordinance 9-O-12, Amending Liquor License Classes H, N & O, Clarifying the Prohibition on Selling Single Containers of Beer Less than 40 Ounces in Volume Local Liquor Commissioner recommends City Council adoption of Ordinance 9-O- 12, which prohibits licensees from bundling, taping, packaging together, or otherwise manipulating single containers of beer of less than 40 ounces for resale as a set. This ordinance was introduced with suggested amendments at the January 9, 2012 City Council meeting. For Action (A11) Ordinance 10-O-12, Amending Class S Liquor License Local Liquor Commissioner recommends City Council adoption of Ordinance 10- O-12, which permits the sale of wine, beer, and alcoholic liquor in the package store area of a combination restaurant/package store licensee. This ordinance was introduced at the January 9, 2012 City Council meeting. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 6-O-12, Granting a Special Use for a Child Daycare Center at 1629 Orrington Avenue Staff recommends approval of Ordinance 6-O-12 as proposed to be amended, granting a special use permit for the operation of a Child Daycare Center at 1629 Orrington Avenue. The proposed amended Ordinance 6-O-12 reflects P&D Committee direction to address two aspects of the application for special use by Bright Horizons Childcare Centers LLC. This ordinance was introduced at the January 9, 2012 City Council meeting, and will be considered again at the Planning & Development Committee meeting January 23, 2012. For Action HUMAN SERVICES COMMITTEE (H1) Ordinance 81-O-11, Amending Title 9, Chapter 4, “Dogs, Cats, Animals and Fowl” to add a new Section, “Responsible Pet Ownership” The Human Services Committee recommends adoption of Ordinance 81-O-11, as amended, which includes a new section, “Responsible Pet Ownership” to address residents who repeatedly violate City ordinances regulating domestic animals. This ordinance was introduced at the January 9, 2012 City Council meeting. For Action City Council Agenda January 23, 2012 Page 7 of 7 1/18/2012 5:54 PM APPOINTMENTS (APP1)For Appointment to: Environment Board Jacob Croegaert Landlord Licensing Committee Paul Arntson Landlord Licensing Committee Albert Bowen Landlord Licensing Committee Richard Buchanan Landlord Licensing Committee Dana Carroll Landlord Licensing Committee Jane Evans Landlord Licensing Committee Barbara Janes Landlord Licensing Committee Steven Monacelli Landlord Licensing Committee Patricia Phillips Landlord Licensing Committee Lisa Pildes (APP2)Reappointment to: Civil Service Commission John Paul Schmidt Housing & Community Development Act Committee Michele Lacy Preservation Commission Anne McGuire Library Board Diane Allen Preservation Commission Kris Hartzell MEETINGS SCHEDULED THROUGH JANUARY 2012 Upcoming Aldermanic Committee Meetings: Tuesday, January 24 7 pm Human Relations Commission Wednesday, January 25 6 pm Transportation/Parking Committee Wednesday, January 25 7:30 pm Economic Development Committee Thursday, January 26 5:30 pm Emergency Telephone System Board Monday, January 30 7 pm Informational Meeting Re: Ballot Initiatives -------------------------------------------------------------------------------------------------------------------------------------------- Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.