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HomeMy WebLinkAbout10.24.11 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, October 24, 2011 Administration & Public Works (A&PW) Committee meets at 5:45 p.m. Planning & Development (P&D) Committee meets at 7:15 p.m. City Council meeting will convene immediately after P&D. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Wynne (II) Mayor Public Announcements Veterans Day Remembrance Ceremony, November 11, 2011 (III) City Manager Public Announcements Donation of Roller Skates to Parks, Recreation and Community Services Department from Samuel McKinley, Jr. of Best Taxi (IV) Communications: City Clerk (V) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (VI) Recess for Evanston Township meeting (VII) Reconvene as Evanston City Council (VIII) Special Orders of Business City Council Agenda October 24, 2011 Page 2 of 7 10/20/2011 10:59 AM (IX) Consent Agenda: Alderman Rainey (X) Report of the Standing Committees Administration & Public Works - Alderman Burrus Planning & Development - Alderman Holmes Human Services - Alderman Fiske (XI) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (XII) Executive Session (XIII) Adjournment TOWNSHIP MEETING (T1) Discussion of Township of Evanston Organization Options Staff recommends the Township Board to direct Corporation Counsel to draft ballot language for a referendum on dissolution of Evanston Township for placement on March 20, 2012 General Election ballot and work with members of Evanston General Assembly Delegation to draft state legislation pertaining to the dissolution of Evanston Township and assumption of General Aid administration by the City by amending the Illinois Township Code and the Public Aid Code. For Action SPECIAL ORDERS OF BUSINESS (SP1) Disposable Bag Presentation Environment Board will present an update on options regarding disposable bags for City Council to review. For Discussion (SP2) TIGER III Grant Application: Church Street from Lawler Avenue (Skokie) to Chicago Avenue (Evanston) and Dodge Avenue from Dempster Street to Lyons Street Staff recommends authorization for the City Manager to apply for a TIGER III Discretionary Grant to fund the construction of the West Evanston Plan on Church Street (NS Channel to Chicago) and Dodge Avenue (Dempster to Lyons). The total cost of funding this project is estimated to be $16,300,000 of which $11,720,000 would be funded with TIGER III Grant funds. The remaining $4,580,000 would be funded by the City of Evanston and the State of Illinois. For Action City Council Agenda October 24, 2011 Page 3 of 7 10/20/2011 10:59 AM CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of October 10, 2011 (M2) Approval of Minutes of the Regular City Council Meeting of October 17, 2011 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 10/09/11 $2,507,443.79 (A2) City of Evanston Bills FY2011 through 10/25/11 $2,513,040.72 (A3.1) Approval of Contract Award to Broadway Electric, Inc. for the 5kV Motor Control Center Replacement at the Water Utility (Bid 12-59) Staff recommends that City Council authorize the City Manager to execute a contract for the 5kV Motor Control Center Replacement (Bid 12-59) in the amount of $394,745 (Base Bid amount of $390,295 and $4,450 for Alternate 1) with Broadway Electric, Inc. (831 Oakton Street, Elk Grove, IL). Funding will be provided by the Water Fund Account 733113.65515. Replacement of this equipment is necessitated due to fire damage and was therefore not budgeted. It is anticipated that the base bid amount of $390,295 will be reimbursed by insurance. The remaining $4,450 for Alternate 1 will be funded by excess funds budgeted for capital projects that were deferred. For Action (A3.2) Approval of 2011 CIPP Sewer Rehabilitation Contract B Award to American Pipe Liners, Inc. (Bid 12-60) Staff recommends that City Council authorize the City Manager to execute a contract for Cured-In-Place Pipe Lining Contract B (Bid 12-60) with American Pipe Liners, Inc. (P.O. Box 28, Highland Park, IL) in the amount of $161,698.50. Funding for this work will be from the Sewer Fund Account 7420.65515 which has an allocation of $375,000 for sewer improvements on streets being resurfaced. For Action (A3.3) Approval of Sole Source Contract Award for 5th Ward Pilot Area Luminaire Replacement Project to Elcast Lighting Staff recommends that City Council authorize the purchase of 77 Elcast Induction Lighting Units in the amount of $32,637.22 from Elcast Lighting (815 S Kay Avenue, Addison, IL). Elcast is the sole distributor/fabricator of the standard City of Evanston Tallmadge street light luminaires. Funding will be provided by the remaining balance ($19,000) in the Streetlight Upgrade Project (415868), and from a 50% equipment donation of $16,319 from Northwestern University. For Action City Council Agenda October 24, 2011 Page 4 of 7 10/20/2011 10:59 AM (A3.4) Approval of Contract Award to Clauss Brothers, Inc. for the 2011 James Park Renovations Project (Bid 12-62) Staff recommends that City Council authorize the City Manager to execute a contract with Clauss Brothers, Inc. (360 West Schaumburg Road, Streamwood, IL) for the 2011 James Park Renovation Project in the total amount of $45,500. Funding will be provided by FY2011 Capital Improvement Plan (CIP) Account 415410 in the amount of $7,369, and the remaining $38,131 from the 2011 CIP Contingency account. For Action (A4) 2012 Water Main Replacement & Street Resurfacing Program Staff recommends City Council approval of the proposed list of projects to be included in the 2012 Water Main Replacement and Street Resurfacing Program, subject to final approval of the FY2012 Capital Improvements Plan (CIP). In addition, staff recommends the development of a new 5-Year Street Improvement Plan (FY2013-FY2017) to be completed in 2012. For Action (A5) March 1, 2011 Police and Firefighter Pension Actuarial Report Staff recommends that City Council review and approve the March 1, 2011 Actuarial Valuation for usage in the 2011 Tax Levy for Police and Firefighter funding purposes. The recommended Actuarial Required Contribution (ARC) as determined by this study is $6,401,393 for the Firefighters’ Pension Fund, and $8,521,751 for the Police Pension Fund. For Action (A6) City of Evanston’s Commonwealth Edison (ComEd) Franchise Agreement and Other Issues Associated with Electric Power Reliability Staff recommends that the City Council: 1) receive this report; 2) refer to the City’s Utility Commission the issue of Municipal Electric Aggregation to study any potential benefit aggregation could have for Evanston residents and businesses and report back to the City Council no later than February 29, 2012; and 3) request that the City work with the Northwest Municipal Conference on state legislation dealing with ComEd during the General Assembly’s Fall Veto Session. For Action (A7) Ordinance 79-O-11, Amending Class AC Liquor Licenses, Authorizing Limited Alcohol Consumption in Viewing Auditoriums Local Liquor Commissioner recommends City Council adoption of Ordinance 79- O-11, which amends the Class AC liquor license to allow patrons to purchase alcohol in the theater café and take their alcoholic beverages inside arts cinema viewing auditoriums during motion pictures rated PG-13 or R, and special events. For Introduction City Council Agenda October 24, 2011 Page 5 of 7 10/20/2011 10:59 AM (A8) Ordinance 82-O-11, Decreasing the Number of Class C Liquor Licenses Due to a Change in Ownership of Jacky’s on Prairie The Local Liquor Commissioner recommends introduction, suspension of the rules, and adoption of Ordinance 82-O-11 to decrease the number of Class C liquor licenses from 26 to 25 due to a change in ownership for Jacky’s on Prairie, 2545 Prairie Street. Request suspension of the Rules for Introduction and Action on October 24, 2011. For Introduction and Action (A9) Ordinance 83-O-11, Increasing the Number of Class C Liquor Licenses to Permit Issuance to Silva Winston, LLC, new owner of Jacky’s on Prairie The Local Liquor Commissioner recommends introduction, suspension of the rules, and adoption of Ordinance 83-O-11 to increase the number of Class C liquor licenses from 25 to 26 to permit issuance to Silva Winston, LLC, new owner of Jacky’s on Prairie, 2545 Prairie Street. Request suspension of the Rules for Introduction and Action on October 24, 2011. For Introduction and Action (A10) Ordinance 84-O-11, Increasing the Number of Class B Liquor Licenses to Permit Issuance to Taco Diablo, 1029 Davis Street The Local Liquor Commissioner recommends passage of Ordinance 84-O-11 to increase the number of Class B liquor licenses from 16 to 17 to permit issuance to Taco Diablo, LLC, d/b/a “Taco Diablo,” 1029 Davis Street. For Introduction (A11) Ordinance 87-O-11, Authorizing a Cable Franchise System between the City of Evanston and Comcast of Illinois IV, Inc., for a Period of Seven (7) Years Staff submits for consideration Ordinance 87-O-11 which would renew Comcast’s non-exclusive cable system franchise with the City for a period of 7 years. Suspension of the Rules is requested to enable Introduction and Action by City Council on October 24. 2011. For Introduction and Action (A12) Ordinance 85-O-11, Amending Title 10, Regarding Residents Parking Only Districts, Adding District S: Eight o’clock (8:00) A.M. to Six o’clock (6:00) P.M. Monday through Saturday for 2500 Block of Hurd Avenue Staff and the Transportation/Parking Committee recommend approval of Ordinance 85-O-11 amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 11: Schedule XVIII; Residents Parking Only Districts, of the Evanston City Code, Adding (Q). District S: eight o’clock (8:00) A.M. to six o’clock (6:00) P.M. Monday through Saturday for 2500 block of Hurd Avenue. This ordinance was introduced at the October 10, 2011 City Council meeting. For Action City Council Agenda October 24, 2011 Page 6 of 7 10/20/2011 10:59 AM (A13) Ordinance 86-O-11 Amending Title 10, Regarding Limited Parking Residential Exemption District ‘A’, Adding Lincoln Street, South Side, from Orrington Avenue to Sherman Avenue Staff and the Transportation/Parking Committee recommend approval of Ordinance 86-O-11 amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 10: Schedule X (F) 6; Limited Parking, of the Evanston City Code, to include in Residential Exemption District ‘A’, Lincoln Street, South Side, from Orrington Avenue to Sherman Avenue. This ordinance was introduced at the October 10, 2011 City Council meeting. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 90-O-11, Amending Certain Portions of Title 4, Chapter 12 of the Evanston City Code, Sign Regulations The Sign Review and Appeals Board and staff recommend approval of Ordinance 90-O-11 that amends the Sign Regulations to improve administration. The Sign Regulations were created in 1987 and amended in 2003. For Introduction (P2) Ordinance 89-O-11, Granting Major Variances for the Construction of a Multifamily Dwelling Located at 2500 Green Bay Road in the R5 General Residential District The Zoning Board of Appeals (ZBA), Site Plan and Review Committee and staff recommend the adoption of Ordinance 89-O-11 that grants zoning relief at 2500 Green Bay Road to allow the construction of 12 residential units where the zoning code allows a maximum of nine units, and to permit 15 on-site parking spaces where the zoning code requires 18 off-street parking spaces. For Introduction (P3) Ordinance 88-O-11, Regarding an Application for a Special Use for a Bed and Breakfast at 300 Church Street in the R1 Single-Family Zoning District On September 12, 2011, the City Council in a 7-2 vote rejected the recommendation of the Zoning Board of appeals to deny a special use for a proposed bed and breakfast at 300 Church Street. Staff was directed to prepare an ordinance for consideration by the Planning & Development Committee and City Council at a future meeting date. Proposed ordinance 88-O-11 has been prepared in response to this request. For Introduction City Council Agenda October 24, 2011 Page 7 of 7 10/20/2011 10:59 AM MEETINGS SCHEDULED THROUGH NOVEMBER 16, 2011 Upcoming Aldermanic Committee Meetings: Wednesday, October 26 6 pm Parking/Transportation Committee Wednesday, October 26 7:30 pm Economic Development Committee Saturday, October 29 9 am Special City Council Budget Workshop Monday, November 7 6 pm Rules Committee Monday, November 7 7:30 pm Human Services Committee Wednesday, November 9 6 pm M/W/EBE Advisory Committee Monday, November 14 5:45 pm Administration & Public Works Committee Monday, November 14 7:15 pm Planning & Development Committee/City Council meeting Tuesday, November 15 7:30 pm Housing & Community Dev Act Committee Wednesday, November 16 6 pm Transportation/Parking Committee Wednesday, November 16 7:00 pm Tentative: City Council Budget meeting Wednesday, November 16 7:30 pm Economic Development Committee -------------------------------------------------------------------------------------------------------------------------------------------- Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The city is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.