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HomeMy WebLinkAbout09.26.11 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, September 26, 2011 Administration & Public Works (A&PW) Committee meets at 5:45 p.m. Planning & Development (P&D) Committee meets at 7:15 p.m. City Council meeting will convene immediately after P&D. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Burrus (II) Mayor Public Announcements (III) City Manager Public Announcements (IV) Communications: City Clerk (V) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (VI) Recess for Township Meeting (VII) Reconvene as City Council (VIII) Consent Agenda: Alderman Rainey City Council Agenda September 26, 2011 Page 2 of 8 9/22/2011 6:01 PM (IX) Report of the Standing Committees Administration & Public Works - Alderman Holmes Planning & Development - Alderman Wilson Human Services - Alderman Fiske (X) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (XI) Executive Session (XII) Adjournment TOWNSHIP OF EVANSTON MEETING (T1) Township of Evanston Budget and Organizational Structure Staff recommends approval of Ordinance 2T-O-11, Proposed Budget and Appropriation Ordinance for Town Purposes for Second Half of Fiscal Year 2011/12 Ending March 31, 2012. This item was introduced at the September 19, 2011 Township Meeting. For Action SPECIAL ORDER OF BUSINESS (SP1) City Council FY2012 Budget and Capital Projects Update Staff recommends that City Council accept and place on file the FY2012 Budget and Capital Project Update. At the September 26, 2011 Council meeting staff will present a FY2012 update, which will include a recap of our current 2012 deficit projection and a summary of anticipated Capital Projects for the coming year. For Discussion CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of September 12, 2011 (M2) Approval of Minutes of the Regular City Council Meeting of September 19, 2011 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 09/11/11 $2,595,718.06 (A2) City of Evanston Bills FY2011 through 09/27/11 $4,125,553.02 City Council Agenda September 26, 2011 Page 3 of 8 9/22/2011 6:01 PM (A3) Approval of Sole Source Purchase of Davit Arm Street Light Replacement Fixtures from American Induction Technologies Staff recommends that the City Council authorize the City Manager to execute a sole source contract with American Induction Technologies (AITI) (1620 S. Sunkist St. Anaheim, CA) in the the amount of $128,000 to purchase 200 replacement street light fixtures for the following areas: West Evanston TIF District; Church Street from McDaniel Avenue to Darrow Avenue; and Chicago Avenue from Howard Street to Sheridan Road. Funding will be provided by the Capital Improvement Fund (CIP) “Streetlight Upgrade Program – Luminaire Replacement” (415868) in the amount of $80,640, by the Economic Development Fund (5300.65522) in the amount of $10,240, and by the West Evanston TIF Fund (5870.62605) in the amount of $37,120. For Action (A4) Approval of Change Order #1 to the 2011 50/50 Sidewalk & Curb Replacement Program (Bid 12-25) Staff recommends that the City Council authorize the City Manager to approve Change Order #1 to the 2011 50/50 Sidewalk & Curb Replacement Contract (Bid 12-25) to the lowest responsive and responsible bidder, Schroeder & Schroeder Inc. (7307 Central Park Avenue, Skokie, IL) in the amount of $32,750. The change order will allow an additional forty two home owners to participate in this year’s Program. Funding will be from the Special Assessment Fund with a total budget of $200,000 (6365.65515) and the Resident’s Share. For Action (A5) Accept and Place on File the FY2010-11 Audited Annual Financial Report Staff recommends that the City Council accept and place on file the City of Evanston FY2010-11 Audited Annual Financial Report. The full report is available at: http://www.cityofevanston.org/transparency/budget-financial-reports/. This item was held in Committee on September 12, 2011. For Action (A6.1) Resolution 55-R-11 to Accept Grant Awards for the Maximum Award Amount of $42,528.50 from Age Options in Order to Award a Contract to Help Fund a Senior Meal Congregate Program at the Levy Senior Center and Fleetwood-Jourdain Community Center Staff recommends City Council approval of Resolution 55-R-11 authorizing the City Manager to sign notification of grant awards to fund and operate a congregate senior meal program at the Levy Senior Center and Fleetwood- Jourdain Community Center. See agenda item A6.2 below. For Action City Council Agenda September 26, 2011 Page 4 of 8 9/22/2011 6:01 PM (A6.2) Approval of Contract Award to Catholic Charities Lunch-n-More for Senior Meal Food Programs Staff recommends City Council approval of the contract between the City of Evanston and Catholic Charities Lunch-n-More to provide a senior meal congregate program at the Levy Senior Center and Fleetwood-Jourdain Community Center for a period of October 1, 2011 through September 30, 2012 in the not-to-exceed amount of $4.15 per lunch meal. The program will be reimbursed through a grant from Age Options, with estimated City funding of $13,000. See agenda item A6.1 above. For Action (A7) Approval of Rotary International “Race to the Finish” Special Event Staff recommends approval of the request from Rotary International to hold the ”Race to the Finish” on November 6, 2011 from 6 a.m. to 1 p.m. at the lakefront. This request was submitted in August and not on the calendar of special events approved in March 2011. It is a policy of the City to limit the number of special events at the lakefront to 12 events. The Special Events Committee has reviewed this request and is submitting it for consideration understanding that it will exceed the limit for the number of special events held at the lakefront by one. For Action (A8) THIS ITEM HAS BEEN WITHDRAWN FROM THE AGENDA (A9) Resolution 56-R-11, Authorizing a Construction Funding Agreement with IDOT for the Chicago Avenue Streetscape Project (South Boulevard to Main Street) Staff recommends approval of the proposed Resolution 56-R-11 authorizing the City Manager to sign the construction funding agreement with the Illinois Department of Transportation (IDOT) for the Chicago Avenue Streetscape Project (South Boulevard to Main Street). Funding will be provided by a Federal Illinois Transportation Enhancement Program (ITEP) Grant in the amount of $800,460, and CIP funding of $201,141 from the Chicago Avenue Streetscape account (415895). For Action (A10) THIS ITEM HAS BEEN WITHDRAWN FROM THE AGENDA (A11) Resolution 53-R-11, Authorizing the City Manager to Execute License Agreement for the Installation of Solar Canopies and Electric Vehicle Charging Stations Staff recommends City Council approve Resolution 53-R-11 authorizing the City Manager to execute a license agreement for the installation of solar canopies and electric vehicle charging stations at two City parking lots. For Action City Council Agenda September 26, 2011 Page 5 of 8 9/22/2011 6:01 PM (A12) Ordinance 69-O-11, Authorizing the Sale of Surplus Fleet Vehicles Owned by the City of Evanston through Obenauf Auction Service Municipal Equipment Auction Staff recommends that the City Council authorize the City Manager to publicly offer for sale through public auction various vehicles and equipment owned by the city based on Ordinance 69-O-11. The vehicles and equipment are presently out of service or will be in the next few weeks and were assigned to various divisions/departments within the City of Evanston. This ordinance was introduced at the September 12, 2011 City Council meeting. For Action (A13) Ordinance 65-O-11, Amending Subsection 3-5-6-(O) of the City Code to Increase the Number of Class O liquor licenses from 2 to 3 to Permit Issuance to ALDI, Inc., 2211 Oakton Street Local Liquor Commissioner recommends City Council adoption of Ordinance 65- O-11. ALDI, Inc. has paid the annual Class O liquor license application fee and provided proof of Surety Bond and Liquor Liability Insurance. At the July 13 Liquor Control Review Board meeting, the Commissioner and the Board Members voiced concern over applicant’s plan for placement of the beer and wine for sale. Section 2 of Ordinance 65-O-11 conditions ALDI’s license on compliance with recommendations from Evanston Police Chief Eddington regarding placement. This ordinance was introduced at the September 12, 2011 City Council meeting. For Action (A14) Ordinance 72-O-11, Amending Subsection 3-5-6-(D) of the City Code to Decrease the Number of Class D Liquor Licenses from 24 to 23 Due to a Change in License Class for Peter Mills Productions, Inc., d/b/a “Chef’s Station,” 915 Davis Street The Local Liquor Commissioner recommends adoption of Ordinance 72-O-11, which decreases the Number of Class D Liquor Licenses due to a change in license class for Chef’s Station. This ordinance was introduced at the September 12, 2011 City Council meeting. For Action (A15) Ordinance 73-O-11, Amending Subsection 3-5-6-(C) of the City Code to Increase the Number of Class C Liquor Licenses from 25 to 26 Due to a Change in License Class for Peter Mills Productions, Inc., d/b/a “Chef’s Station,” 915 Davis Street. The Local Liquor Commissioner recommends adoption of Ordinance 73-O-11. On August 11, 2011, the Liquor Control Review Board met and voted to recommend an increase in the number of Class C liquor licenses due to a change in license class for Chef’s Station. This ordinance was introduced at the September 12, 2011 City Council meeting. For Action City Council Agenda September 26, 2011 Page 6 of 8 9/22/2011 6:01 PM (A16) Ordinance 74-O-11, Amending Subsection 3-5-6-(K) of the City Code to Increase the Number of Class K Liquor Licenses from 1 to 2 to Permit Issuance to Sodexo America, LLC, 1501 Central Street Local Liquor Commissioner recommends City Council adoption of Ordinance 74- O-11, which Increases the Number of Class K Liquor Licenses to permit issuance to Sodexo America. Sodexo has paid the annual Class K liquor license application fee and provided proof of Surety Bond and Liquor Liability Insurance. This ordinance was introduced at the September 12, 2011 City Council meeting. For Action (A17) Ordinance 76-O-11, Amending Section 10-11-16 of the City Code to Update Designated Truck Routes Staff recommends the consideration of proposed ordinance 76-O-11 by which the City Council would amend Section 10-11-16 to update the designated truck routes within the City. Funding for any necessary sign updates would be provided through the General Fund budget, 2670.65115, traffic control supplies. This ordinance was introduced at the September 12, 2011 City Council meeting. For Action (A18) Ordinance 37-O-11, Amending the City Code to Establish a City Wide 8,000 Pound Weight Limit on City Streets Staff recommends the consideration of Ordinance 37-O-11 by which the City Council would amend Section 10-1-3, 10-1-9-2, and delete 10-11-13, Schedule XIII to establish a City-wide eight thousand (8,000) pound weight limit on City streets unless otherwise designated. The City-wide 8,000 pound limit will not apply to streets under the jurisdiction of the Illinois Department of Transportation (IDOT), City designated truck routes or prohibited truck routes. This ordinance was introduced at the September 12, 2011 City Council meeting. For Action (A19) Ordinance 50-O-11, Provisionally Adopting, Enacting and Re-enacting Titles 3 and 7 of the Evanston City Code Staff submits for review and consideration adoption of Ordinance 50-O-11 provisionally amending the following Titles to the Evanston City Code: Title 3, Business Regulations; and Title 7, Public Ways. This ordinance was introduced at the September 12, 2011 City Council meeting. Please note: Due to length, proposed Ordinance 50-O-11 with blackline revisions to Titles 3 and 7 are included on the City Council Agenda & Minutes Webpage with the Council agenda packet as a separate document. For Action City Council Agenda September 26, 2011 Page 7 of 8 9/22/2011 6:01 PM PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 80-O-11 Amending the Approved Planned Development for 1700- 1722 Central Street (7-O-07) The Site Plan and Appearance Review Committee and staff recommend approval of Ordinance 80-O-11 amending the approved planned development (7- O-07) for 1700-1722 Central Street. The Site Plan and Appearance Committee recommendation was based on a proposal of 78 units. The unit count has been requested to increase from the approved 51 units to 80 units. The on-site parking has been proposed to decrease from 100 spaces in the approved PD to 81 spaces, including one space for a car-sharing vehicle. For Introduction (P3) Ordinance 75-O-11, Granting a Special Use for a Type 2 Restaurant at 1701 Sherman Avenue in the D2 Downtown Retail Core Zoning District Staff and the Zoning Board of Appeals (ZBA) recommend the adoption of ordinance 75-O-11, granting a special use permit for the operation of a type 2 restaurant at 1701 Sherman Avenue. Warren Johnson Architects Inc., on behalf of Pret A Manger contract lessee, applied for a special use permit to operate a type 2 restaurant, “Pret a Manger.” This ordinance was introduced at the September 12, 2011 City Council meeting. For Action HUMAN SERVICES COMMITTEE (H1) Ordinance 52-O-11, Amending Certain Provisions of Title 9, Chapter 4 of the Evanston City Code, “Dogs, Cats, Animals and Fowl” The Human Services Committee recommends adoption of Ordinance 52-O-11, as submitted by Alderman Burrus and amended by the Committee. Ordinance 52-O-11 amends the regulations within the City Code for dangerous dogs as provided in Section 9-4-17. This ordinance was approved at the August 1, 2011 Human Services Committee. For Action City Council Agenda September 26, 2011 Page 8 of 8 9/22/2011 6:01 PM APPOINTMENTS (APP1)For Appointment to: Library Board Sandra Smith Zoning Board of Appeals Andrew Gallimore Zoning Board of Appeals New Chair Lori Summers MEETINGS SCHEDULED THROUGH OCTOBER 18, 2011 Upcoming Aldermanic Committee Meetings: Tuesday, September 27 7 PM Housing & Community Dev Act Committee Monday, October 3 6 pm Rules Committee Monday, October 3 7:30 pm Human Services Committee Monday, October 10 5:45 pm Administration & Public Works Committee Monday, October 10 7:15 pm Planning & Development Committee/City Council Wednesday, October 12 6 pm M/W/EBE Committee Monday, October 17 7 pm City Council Tuesday, October 18 7:30 pm Housing & Community Dev Act Committee -------------------------------------------------------------------------------------------------------------------------------------------- Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The city is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.