HomeMy WebLinkAbout09.12.11
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, September 12, 2011
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee meets at 7:15 p.m.
City Council meeting will convene immediately after P&D.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Grover
(II) Mayor Public Announcements and Proclamations
National Preparedness Month
(III) City Manager Public Announcements
Recognition of Joellen Earl’s Service as Director of Administrative Services
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen comment is intended to foster dialogue in a respectful and civil manner.
Citizen comments are requested to be made with these guidelines in mind.
(VI) Consent Agenda: Alderman Rainey
(VII) Report of the Standing Committees
Administration & Public Works - Alderman Holmes
Planning & Development - Alderman Wilson
Human Services - Alderman Fiske
City Council Agenda September 12, 2011 Page 2 of 10
9/8/2011 3:56 PM
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Special City Council Meeting of August 1, 2011
(M2) Approval of Minutes of the Regular City Council Meeting of August 8, 2011
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 08/14/11 $2,745,227.46
City of Evanston Payroll through 08/28/11 $2,590,693.33
(A2) City of Evanston Bills FY2011 through 09/13/11 $4,575,116.80
Credit Card Activity for Period Ending July 31, 2011 $ 101,491.79
(A3.1) Approval of Contract Award to DEM Services, Inc. for the Evanston Water
Utility Asbestos Abatement Phase 2 (Bid 12-55)
Staff recommends that City Council authorize the City Manager to execute a
contract for Asbestos Abatement Phase 2 at the Water Utility (Bid 12-55) with
DEM Services, Inc. (1765 Cortland Court, Suite A, Addison, IL) in the amount of
$27,530.20. Funding for this work will be from the Water Fund, Account
733095.65515. This Capital Improvement account has a budget of $50,000
specifically allocated for the engineering and abatement associated with this
project.
For Action
(A3.2) Approval of Contract Award to Mechanical Concepts of Illinois, Inc. for
Service Center Air Unit Project (Bid 12-12)
Staff recommends that the City Council authorize the City Manager to execute a
contract for the Service Center Fleet Services Make Up Air Unit Replacement
Project (Bid 12-12) to Mechanical Concepts of Illinois, Inc. (333 S. O’Hare Drive,
Romeoville, IL) in the total amount of $102,350. Funding will be provided by FY
2011 Capital Improvement Plan Account #416427 in the amount of $85,000 and
from General Fund Account 2610.62446 in the amount of $17,350.
For Action
City Council Agenda September 12, 2011 Page 3 of 10
9/8/2011 3:56 PM
(A3.3) Approval of Contract Award to Office Concepts for a Three Year Office
Furniture Supplier Contract (RFP 12-31)
Staff recommends that the City Council authorize the City Manager to execute an
office furniture supplier contract with Office Concepts (965 W. Chicago Avenue,
Chicago, IL) in response to RFP 12-31. The contract will be valid for three years
beginning January 1, 2012. Funding will be provided by individual departments
as budgeted annually for furniture replacements.
For Action
(A3.4) Approval of Contract Award to Utility Dynamics Corporation for SNAP
Lighting Project (Bid 12-53)
Staff recommends that the City Council authorize the City Manager to execute a
contract in response to Bid 12-53 to award the Darrow Avenue (Simpson Street
to North Dead End) Safer Neighborhood Area Project (SNAP) Lighting Contract
to the lowest responsive and responsible bidder, Utility Dynamics Corporation
(23 Commerce Dr., Oswego, IL) in the amount of $52,839.75. Funding for this
work will be from Community Development Block Grant Fund (CDBG)
(5170.62780) in the amount $50,807 and Traffic Operations Fund (2640.65515)
in the amount of $2,032.75.
For Action
(A3.5) Approval of Contract Award to D’Land Construction for 2011 Block Curb,
Sidewalk & ADA Curb Ramp (Bid 12-54)
Staff recommends that the City Council authorize the City Manager to execute a
contract in response to Bid 12-54 to award the 2011 Block Curb, Sidewalk & ADA
Curb Ramp Program to the lowest responsive and responsible bidder, D’Land
Construction (600 S. County Line Road, Bensenville, IL) in the amount of
$361,976.40. Funding for this work will be from CDBG Fund (5170.62780 &
5170.63030) in the amount of $220,000 and Special Assessment Reserve Fund
(6365.65515) in the amount of $141,976.40.
For Action
(A3.6) Approval of Contract Award for Economic Development Consulting
Services to Kane McKenna and Associates, Inc. (RFP 12-39)
Staff and the Economic Development Committee recommends City Council
authorize the City Manager to execute a contract in response to RFP 12-39 for
consulting services pertaining to economic development activities to Kane
McKenna and Associates, Inc. with Special Consultant: Michio Murakishi (150
North Wacker Drive, Chicago, IL) for an amount not to exceed $80,000. Funding
will be provided by the Economic Development Fund-Other Consulting Services -
Account 5300.62185.
For Action
City Council Agenda September 12, 2011 Page 4 of 10
9/8/2011 3:56 PM
(A4) Accept and Place on File the FY2010-11 Audited Annual Financial Report
Staff recommends that the City Council accept and place on file the City of
Evanston FY2010-11 Audited Annual Financial Report. The full report is available
at: http://www.cityofevanston.org/transparency/budget-financial-reports/.
For Action
(A5) Resolution 50-R-11, Authorizing the Lease of Space within the City’s Service
Center to Evanston Community Media Center
Staff recommends that City Council approve Resolution 50-R-11 authorizing the
City Manager to lease space within the City’s Service Center to Evanston
Community Media Center (ECMC) from October 1, 2011 to September 30, 2014.
Due to budget constraints, (including reductions in the allocation received from
the City) ECMC has been looking for a more affordable location to house its PEG
channel operations.
For Action
(A6) Resolution 52-R-11, Appointing a Director and Alternate Director to the Solid
Waste Agency of Northern Cook County Board of Directors
Staff recommends City Council consideration of Resolution 52-R-11, which
appoints Mayor Tisdahl to serve as Director of the Solid Waste Agency of
Northern Cook County, with City Manager Bobkiewicz as Alternate Director, with
terms to expire April 30, 2013, or until a successor is appointed.
For Action
(A7) Ordinance 69-O-11, Authorizing the Sale of Surplus Fleet Vehicles Owned
by the City of Evanston through Obenauf Auction Service Municipal
Equipment Auction
Staff recommends that the City Council authorize the City Manager to publicly
offer for sale through public auction various vehicles and equipment owned by
the city based on Ordinance 69-O-11. The vehicles and equipment are presently
out of service or will be in the next few weeks and were assigned to various
divisions/departments within the City of Evanston.
For Introduction
City Council Agenda September 12, 2011 Page 5 of 10
9/8/2011 3:56 PM
(A8) Ordinance 65-O-11, Amending Subsection 3-5-6-(O) of the City Code to
Increase the Number of Class O liquor licenses from 2 to 3 to Permit
Issuance to ALDI, Inc., 2211 Oakton Street
Local Liquor Commissioner recommends City Council adoption of Ordinance 65-
O-11. ALDI, Inc. has paid the annual Class O liquor license application fee and
provided proof of Surety Bond and Liquor Liability Insurance. At the July 13
Liquor Control Review Board meeting, the Commissioner and the Board
Members voiced concern over applicant’s plan for placement of the beer and
wine for sale. Section 2 of Ordinance 65-O-11 conditions ALDI’s license on
compliance with recommendations from Evanston Police Chief Eddington
regarding placement.
For Introduction
(A9) Ordinance 72-O-11 Amending Subsection 3-5-6-(D) of the City Code to
Decrease the Number of Class D Liquor Licenses from 24 to 23 Due to a
Change in License Class for Peter Mills Productions, Inc., d/b/a “Chef’s
Station,” 915 Davis Street
The Local Liquor Commissioner recommends adoption of Ordinance 72-O-11,
which decreases the Number of Class D Liquor Licenses due to a change in
license class for Chef’s Station.
For Introduction
(A10) Ordinance 73-O-11Amending Subsection 3-5-6-(C) of the City Code to
Increase the Number of Class C Liquor Licenses from 25 to 26 Due to a
Change in License Class for Peter Mills Productions, Inc., d/b/a “Chef’s
Station,” 915 Davis Street.
The Local Liquor Commissioner recommends adoption of Ordinance 73-O-11.
On August 11, 2011, the Liquor Control Review Board met and voted to
recommend an increase in the number of Class C liquor licenses due to a
change in license class for Chef’s Station.
For Introduction
(A11) Ordinance 74-O-11Amending Subsection 3-5-6-(K) of the City Code to
Increase the Number of Class K Liquor Licenses from 1 to 2 to Permit
Issuance to Sodexo America, LLC, 1501 Central Street
Local Liquor Commissioner recommends City Council adoption of Ordinance 74-
O-11, which Increases the Number of Class K Liquor Licenses to permit
issuance to Sodexo America. Sodexo has paid the annual Class K liquor license
application fee and provided proof of Surety Bond and Liquor Liability Insurance.
For Introduction
City Council Agenda September 12, 2011 Page 6 of 10
9/8/2011 3:56 PM
(A12) Ordinance 76-O-11, Amending Section 10-11-16 of the City Code to Update
Designated Truck Routes
Staff recommends the consideration of proposed ordinance 76-O-11 by which
the City Council would amend Section 10-11-16 to update the designated truck
routes within the City. Funding for any necessary sign updates would be provided
through the General Fund budget, 2670.65115, traffic control supplies.
For Introduction
(A13) Ordinance 37-O-11, Amending the City Code to Establish a City Wide 8,000
Pound Weight Limit on City Streets
Staff recommends the consideration of Ordinance 37-O-11 by which the City
Council would amend Section 10-1-3, 10-1-9-2, and delete 10-11-13, Schedule
XIII to establish a City-wide eight thousand (8,000) pound weight limit on City
streets unless otherwise designated. The City-wide 8,000 pound limit will not
apply to streets under the jurisdiction of the Illinois Department of Transportation
(IDOT), City designated truck routes or prohibited truck routes.
For Introduction
(A14) Ordinance 50-O-11, Provisionally Adopting, Enacting and Re-enacting Titles
3 and 7 of the Evanston City Code
Staff submits for review and consideration adoption of Ordinance 50-O-11
provisionally amending the following Titles to the Evanston City Code: Title 3,
Business Regulations; and Title 7, Public Ways.
Please note: Due to length, proposed Ordinance 50-O-11 with blackline revisions
to Titles 3 and 7 are included on the City Council Agenda & Minutes Webpage
with the Council agenda packet as a separate document.
For Introduction
(A15) Ordinance 64-O-11, Amending City Code Subsection 3-5-6-(V), Class V
Liquor Licenses, to Permit Sale of Alcohol Other than Beer and Wine
Local Liquor Commissioner recommends City Council adoption of Ordinance 64-
O-11. On July 13, 2011, the Liquor Control Review Board convened a hearing to
consider amending the Class V liquor license to permit licensees to sell liquors
other than beer and wine. Consideration arose from a request by the only Class
V licensee, D&D Finer Foods. This ordinance was introduced at the August 8,
2011 meeting.
For Action
City Council Agenda September 12, 2011 Page 7 of 10
9/8/2011 3:56 PM
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 75-O11, Granting a Special Use for a Type 2 Restaurant at 1701
Sherman Avenue in the D2 Downtown Retail Core Zoning District
Staff and the Zoning Board of Appeals (ZBA) recommend the adoption of
ordinance 75-O-11, granting a special use permit for the operation of a type 2
restaurant at 1701 Sherman Avenue. Warren Johnson Architects Inc., on behalf
of Pret A Manger contract lessee, applied for a special use permit to operate a
type 2 restaurant, “Pret a Manger.”
For Introduction
(P2) Ordinance 77-O-11, Proposed Amendment to the Existing Approved
Planned Development at 1100 Clark Street/1719 Ridge Avenue
Staff and the Site Plan & Appearance Review Committee recommend approval
of the proposed amendment, Ordinance 77-O-11, to the existing approved
planned development for 1100 Clark Street/1719 Ridge (Ordinance 5-O-04 as
amended by Ordinance 125-O-05). Focus Development has proposed
constructing a 175 unit rental development on the vacant lot that is part of the
approved planned development commonly known as the Sienna Development.
Suspension of the Rules is requested for Introduction and Action at September
12, 2011 City Council meeting.
For Introduction and Action
(P3) Application for a Special Use for a Bed and Breakfast at 300 Church Street
in the R1 Single-Family Zoning District
The Zoning Board of Appeals recommends that the City Council deny the
application for a special use permit to operate a Bed and Breakfast at 300
Church Street. The Site Plan and Appearance Review Committee and Staff
declined to make a positive recommendation due to practical concerns about
parking. A draft ordinance will be provided at a future meeting if the Planning
and Development Committee and City Council disagree with the ZBA’s
recommendation to deny.
For Action
(P4) Ordinance 67-O-11, Amending Various Portions of the Zoning Ordinance
Relating to the Creation of “Domestic Animal Daycare Center” and
“Kennel” Uses
Plan Commission and staff recommend approval of the proposed Ordinance 67-
O-11 to establish “Domestic Animal Daycare Center” and “Kennel” uses within
the City and as allowable special uses in the following zoning districts: Business-
B1, B2, B3, and B1a; Commercial-C1, C1a, and C2; Mixed Use-MXE and MUE;
and Industrial- I1, I2, and I3. The Animal Hospital definition does not fit proposals
where the primary purpose is the daily sheltering of animals. This ordinance was
introduced at the August 8, 2011 City Council meeting.
For Action
City Council Agenda September 12, 2011 Page 8 of 10
9/8/2011 3:56 PM
HUMAN SERVICES COMMITTEE
(H1) Approval of August 2011 Township of Evanston Payroll and Bills
Township of Evanston Supervisor recommends that City Council approve the
Township of Evanston bills, payroll, and medical payments for the month of
August 2011 in the amount of $106,485.15.
For Action
(H2) Approval of Contract with Miriam Pollack & Associates for Interim Library
Director Services / Donna Dziedzic
It is recommended that the City Council authorize the City Manager to execute
an agreement with Miriam Pollack & Associates for Interim Library Director
Services with Donna Dziedzic for the period of September 6, 2011 through
February 29, 2012 for an amount not to exceed $67,500 for the initial term of
contract. The contract would allow for a three month extension of services. This
contract will be funded by existing budgeted salary and benefits for Library
Director. This agenda item was approved at the September 7, 2011 Human
Services Committee meeting.
For Action
(H3) Approval of Township of Evanston Coast2Coast Rx Card Program
Township of Evanston Supervisor recommends the City Council to approve the
Township distributing the Coast2Coast Rx Card. This agenda item was approved
at the September 7, 2011 Human Services Committee meeting.
For Action
(H4) Ordinance 52-O-11, Amending Certain Provisions of Title 9, Chapter 4 of
the Evanston City Code, “Dogs, Cats, Animals and Fowl”
The Human Services Committee recommends adoption of Ordinance 52-O-11,
as submitted by Alderman Burrus and amended by the Committee. Ordinance
52-O-11 amends the regulations within the City Code for dangerous dogs as
provided in Section 9-4-17. This ordinance was approved at the August 1, 2011
Human Services Committee.
For Introduction
City Council Agenda September 12, 2011 Page 9 of 10
9/8/2011 3:56 PM
(H5) Ordinance 49-O-11 Provisionally Adopting, Enacting and Re-Enacting New
and Amended Code Provisions to Titles 8, 9, 10
Staff submits for review and consideration adoption of Ordinance 49-O-11
provisionally amending Titles 8, 9, 10 to the Evanston City Code. At the August
1, 2011, meeting of the Human Services Committee, the Committee noted the
length and complexity of the Code sections amended in this installment of the
Code modernization project and recommended a careful and comprehensive
review of the proposed changes by the full Council before passage. This
ordinance was introduced at the August 8, 2011 City Council meeting.
Please note: Due to length, proposed Ordinance 49-O-11 with blackline revisions
to Titles 8, 9 and 10 are included on the City Council Agenda & Minutes
Webpage with the Council agenda packet as a separate document.
For Action
ECONOMIC DEVELOPMENT COMMITTEE
(O1) Approval of Amendments to Ward Manufacturing Company Agreement
Staff and the Economic Development Committee support a recommendation to
City Council to authorize the City Manager to amend the agreement for financial
assistance between the City of Evanston and Ward Manufacturing Company
(“Ward”). The amendment will revise the conditions for payment of assistance
based on the construction phasing adopted by Ward. The funding source for this
project was identified previously as the Southwest Tax Increment Financing (TIF)
District (Account: 5540.62665).
For Action
APPOINTMENTS
(APP1)For Appointment to:
Library Board Michael M. Tannen
Mayor’s Youth Task Force Sharon Weeks
(APP2)For Reappointment to:
Ladd Arboretum Committee James LaRochelle
City Council Agenda September 12, 2011 Page 10 of
10
9/8/2011 3:56 PM
MEETINGS SCHEDULED THROUGH SEPTEMBER 2011
Upcoming Aldermanic Committee Meetings:
Tuesday, September 13 7 pm Housing & Community Dev Act Committee
Wednesday, September 14 6 pm MWEBE Advisory Committee
Wednesday, September 14 7 pm Northwestern University/City Committee
Thursday, September 15 7 pm Housing Commission
Saturday, September 17 9 am Citizen Budget Session (NOT a Council mtg)
Monday, September 19 7 pm Special Township and City Council Meeting
Tuesday, September 20 7 pm Housing & Community Dev Act Committee
Wednesday, September 21 6 pm Transportation/Parking Committee
Wednesday, September 21 7:30 pm Economic Development Committee
Thursday, September 22 5:30 pm Emergency Telephone System Board
Thursday, September 22 7 pm Citizen Budget Session (NOT a Council mtg)
Monday, September 26 5:45 pm Administration & Public Works Committee
Monday, September 26 7:15 pm Planning & Development/City Council
Tuesday, September 27 7 pm Housing & Community Dev Act Committee
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Information is available about Evanston City Council meetings at:
http://www.cityofevanston.org/government/agendas-minutes/agendas-minutes---city-council/index.php.
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accommodation if possible.