HomeMy WebLinkAbout08.08.11
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, August 8, 2011
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee meets at 7:15 p.m.
City Council meeting will convene immediately after P&D.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Tendam
(II) Mayor Public Announcements and Proclamations
US Army Sergeant Kevin Ramon Dunn Day – August 8, 2011
National Yoga Month – September 2011
(III) City Manager Public Announcements
Community Picnic August 28, 2011
Labor Day Trash Collections
Paint Evanston Purple September 2011
September 11, 2001 Commemoration
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen comment is intended to foster dialogue in a respectful and civil manner.
Citizen comments are requested to be made with these guidelines in mind.
(VI) Special Order of Business: FY2012 Budget Update
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City Council Agenda August 8, 2011 Page 2 of 10
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(VII) Consent Agenda: Alderman Rainey
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Holmes
Planning & Development - Alderman Wilson
Human Services - Alderman Tendam
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(X) Executive Session
(XI) Adjournment
SPECIAL ORDER OF BUSINESS
(SP1) FY2012 Budget Update
It is recommended that the City Council receive an update on the FY2012 budget
preparation process, the review of City of Evanston service change ideas,
services value matrix and provide additional direction to staff as appropriate.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of July 18, 2011
(M2) Approval of Minutes of the Regular City Council Meeting of July 25, 2011
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 07/31/11 $2,750,112.68
(A2) City of Evanston Bills FY2011 through 08/09/11 $3,466,890.45
Credit Card Activity for Period End June 30, 2011 $ 98,049.94
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City Council Agenda August 8, 2011 Page 3 of 10
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(A3.1) Approval of Contract award to Schroeder & Schroeder Inc. for Clark Street
Brick Replacement and Emerson-Green Bay Intersection Improvement
Project (Bid 12-40)
Staff recommends that the City Council authorize the City Manager to execute a
contract in response to Bid 12-40 to award the Clark Street Brick Sidewalk
Replacement and Emerson-Green Bay Intersection Improvement Project to the
lowest responsive and responsible bidder, Schroeder & Schroeder Inc., (7307
Central Park Avenue, Skokie, IL) in the amount of $352,244. Funding will be
provided by The Washington National TIF Fund Project/Account # 416006.65515
(Downtown/Clark) at $255,000 and the Capital Improvements Fund
Project/Account # 415920.65515 (Emerson/Green Bay) at $100,000.
For Action
(A3.2) Approval of Contract Award for Malcolm Pirnie to Update the 2009 Water
Cost of Service Rate and Fee Study
Staff recommends that City Council authorize the City Manager to execute a sole
source contract with Malcolm Pirnie, Inc. (1515 East Woodfield Road Suite 360
Schaumburg, IL) to update the 2009 Water Cost of Service Rate and Fee Study
in the not-to-exceed amount of $22,300. Funding for this work will be from the
Water Fund, Account 7125.62180. This account has a budget allocation of
$81,000 in FY 2011 of which $30,000 was designated for the cost of service
study.
For Action
(A3.3) Approval of Contract Award Recommendation to Restore Masonry L.L.C.
for the Tuck-Pointing and Masonry Restoration Project at the Lorraine H.
Morton Civic Center (LHMCC) (Bid 12-36)
Staff recommends that City Council authorize the City Manager to execute a
contract for the base bid plus alternate 1 for the Tuck-pointing and Masonry
Restoration Project at the LHMCC to Restore Masonry L.L.C. (5721 N. Tripp
Ave., Chicago, IL.) in the total amount of $62,600. Funding for this work will be
from the FY2011 Capital Improvement Program Account #415175 with a total
budget of $450,000.
For Action
(A4) Ordinance 64-O-11, Amending City Code Subsection 3-5-6-(V), Class V
Liquor Licenses, to Permit Sale of Alcohol Other than Beer and Wine
Local Liquor Commissioner recommends City Council adoption of Ordinance 64-
O-11. On July 13, 2011, the Liquor Control Review Board convened a hearing to
consider amending the Class V liquor license to permit licensees to sell liquors
other than beer and wine. Consideration arose from a request by the only Class
V licensee, D&D Finer Foods.
For Introduction
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City Council Agenda August 8, 2011 Page 4 of 10
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(A5) Ordinance 68-O-11, Solid Waste Transfer Station Fee
The Corporation Counsel recommends introduction and adoption of Ordinance
68-O-11, upon suspension of the Rules. This Ordinance repeals Ordinance 82-
O-10, but still imposes the Solid Waste Transfer Station Fee applicable to the
Veolia Transfer Station. This ordinance shall be retroactive to December 17,
2010, which was the effective date of now repealed Ordinance 82-O-10. Staff
requests suspension of the Rules for Introduction and Action on August 8, 2011.
For Introduction and Action
(A6) Authorization for Mayor to Submit Comments to the Illinois EPA Regarding
Veolia Permit Submission
Staff recommends City Council authorization for the Mayor to submit comments
and objections to the Illinois EPA regarding Veolia’s recent permit request
relative to the Veolia Transfer Station. Veolia seeks to modify and expand the
transfer station in ways which violate certain of Evanston’s zoning regulations.
Staff recommends Council approve and authorize the Mayor to submit
comments and objections to Veolia’s request that the Illinois EPA alter the
Evanston transfer station permit.
For Action
(A7) Ordinance 63-O-11 Authorizing the Sale of Surplus Fleet Vehicles Owned
by the City of Evanston
Staff recommends that the City Council authorize the City Manager to publicly
offer for sale through public auction (Obenauf Auction Service) various vehicles
and equipment owned by the City based on Ordinance 63-O-11. The vehicles
and equipment are presently out of service and were assigned to various
divisions/departments within the City of Evanston. This ordinance was introduced
at the July 25, 2011 City Council meeting.
For Action
(A8) Ordinance 62-O-11 Approval of Amendment to Title 4, Chapter 22 of the
City Code Regarding Demolition Taxes
Staff recommends approval of Ordinance 62-O-11 amending Title 4, Chapter 22
of the City Code regarding Demolition Taxes. This ordinance will provide a
waiver process for properties that involve demolition without possible
redevelopment as originally contemplated in the definition of the tax and
properties that recycle demolished materials. This ordinance was introduced at
the July 25, 2011 City Council meeting.
For Action
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City Council Agenda August 8, 2011 Page 5 of 10
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PLANNING & DEVELOPMENT COMMITTEE
(P1) Resolution 47-R-11 Designating the Portion of Emerson Street between
Maple Avenue and Oak Avenue with the Honorary Street Name Sign,
“Emerson Branch YMCA”
Staff and the Citizens’ Advisory Committee on Public Place Names recommend
City Council approval of Resolution 47-R-11. The Citizens’ Advisory Committee
on Public Place Names received a request from Robert Reece and Alderman
Peter Braithwaite to designate the portion of Emerson Street between Maple
Avenue and Oak Avenue with the honorary street name sign, “Emerson Branch
YMCA” in honor of the Emerson Street Branch YMCA. At their July 26, 2011
meeting the Committee recommended approval unanimously. Funds for the
honorary street name sign program is budgeted in the Streets and Sanitation
Division’s materials account #2670.65115.
For Action
(P2) Resolution 48-R-11 Designating the Portion of Chicago Avenue between
Greenleaf Street and Lee Street with the Honorary Street Name Sign,
“Joseph Levy Jr. Way”
Staff and the Citizens’ Advisory Committee on Public Place Names recommend
City Council approval of Resolution 48-R-11. The Citizens’ Advisory Committee
on Public Place Names received a request from Rabbi Steven Stark Lowenstein,
Michael P. Krasney and Alderman Melissa Wynne to designate the portion of
Chicago Avenue between Greenleaf Street and Lee Street with the Honorary
Street Name Sign, “Joseph Levy Jr. Way”. At their August 2, 2011 meeting the
Committee recommended approval unanimously.
For Action
(P3) Resolution 49-R-11 Designating the Portion of Maple Avenue between
Davis Street and Grove Street with the Honorary Street Name Sign, “Jay
Rogosich Way”
Staff and the Citizens’ Advisory Committee on Public Place Names recommend
City Council approval of Resolution 49-R-11. The Citizens’ Advisory Committee
on Public Place Names received a request from Tyrone Fahner and Alderman
Don Wilson to designate the portion of Maple Avenue between Davis Street and
Grove Street with the Honorary Street Name Sign, “Jay Rogosich Way”. At their
July 26, 2011 meeting the Committee recommended approval unanimously.
For Action
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City Council Agenda August 8, 2011 Page 6 of 10
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(P4) Resolution 46-R-11 Approval of Plat of Consolidation for 729 Sheridan
Road
Staff recommends that City Council approve Resolution 46-R-11 a consolidation
of two lots of record into one zoning lot. John Cara and Joan Cherry, property
owners, seek to consolidate two lots of record into one lot of record. A single
family residence exists on the southern lot at 729 Sheridan Road while the lot to
the north is vacant.
For Action
(P5) Ordinance 67-O-11 Amending Various Portions of the Zoning Ordinance
Relating to the Creation of “Domestic Animal Daycare Center” and
“Kennel” Uses
Plan Commission and staff recommend approval of the proposed Ordinance 67-
O-11 to establish “Domestic Animal Daycare Center” and “Kennel” uses within
the City and as allowable special uses in the following zoning districts: Business-
B1, B2, B3, and B1a; Commercial-C1, C1a, and C2; Mixed Use-MXE and MUE;
and Industrial- I1, I2, and I3. At present, the only zoning code definition dealing
with the care of animals is Animal Hospitals. The Animal Hospital definition does
not fit proposals where the primary purpose is the daily sheltering of animals.
For Introduction
(P6) Ordinance 66-O-11 Granting Major Variations Necessary for the
Construction of a Cultural Facility at 1026 Davis Street in the D2 Downtown
Retail Core District
The Zoning Board of Appeals (ZBA) and staff recommend the adoption of
Ordinance 66-O-11, granting major variations necessary for the construction of a
cultural facility at 1026 Davis Street. DS Productions Holding Company LLC
proposes to construct a 45’ high, 520 seat cultural facility at 1026 Davis Street.
For Introduction
(P7) Consideration of Appeal of the Decision of the Sign Review and Appeals
Board Denying the Wall Sign Variation Requested by Office Depot
Office Depot filed a request for an appeal on July 25, 2011 of the decision of the
Sign Review and Appeals Board denying a sign variation for the Office Depot
store at 2722 Green Bay Road. At the August 8, 2011 meeting the Planning and
Development Committee has two options per 4-12-17 (C) 3. of the Sign
Regulations:
Option #1: To decline to hear the appeal.
Option #2: To set a date for a hearing to occur at a subsequent Planning and
Development Committee meeting to consider the appeal.
For Action
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City Council Agenda August 8, 2011 Page 7 of 10
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(P8) Ordinance 61-O-11 Amending Title 5, Chapter 6 of the City Code “Evanston
Housing Commission”
As part of the review process to develop its 2011-2013 Work Plan, the Housing
Commission recommends that proposed Ordinance 61-O-11 be adopted to align
with current responsibilities. The Housing Commission has reviewed and
approved the proposed changes. This ordinance was introduced at the July 25,
2011 City Council meeting.
For Action
HUMAN SERVICES COMMITTEE
(H1) Approval of July 2011 Township of Evanston Payroll and Bills
Township of Evanston Supervisor recommends that City Council approve the
Township of Evanston bills, payroll, and medical payments for the month of July
2011 in the amount of $183,955.43.
For Action
(H2) Homelessness Prevention and Rapid Re-housing (HPRP) Update and
Proposed Reallocation of Funds
Staff recommends approval of reallocations of HPRP funds among participating
agencies. The purpose of this reallocation is to prepare for grant close out that is
anticipated to occur prior to December 2011 and to align funds with current and
proposed new cases/services that are being provided by CEDA, the McGaw
YMCA and Connections for the Homeless. Funding is provided by the
Department of Housing and Urban Development $801,454 Homelessness
Prevention and Rapid Re-housing grant.
For Action
(H3) 2011 Emergency Shelter Grant Recommendation
Staff recommends approval of allocations of 2011 Emergency Shelter Grant
funding totaling $84,885: $80,645 to four social services agencies which provide
housing and services for individuals and families who are homeless or at risk of
homelessness, and $4,240 to the City of Evanston for grant administration.
Funding source is the City’s 2011 Emergency Shelter Grant entitlement
allocation from the U.S. Department of Housing & Urban Development.
For Action
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City Council Agenda August 8, 2011 Page 8 of 10
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(H4) Ordinance 49-O-11 Provisionally Adopting, Enacting and Re-Enacting New
and Amended Code Provisions to Titles 8, 9, 10
Staff submits for review and consideration adoption of Ordinance 49-O-11
provisionally amending Titles 8, 9, 10 to the Evanston City Code. At the August
1, 2011, meeting of the Human Services Committee, the Committee noted the
length and complexity of the Code sections amended in this installment of the
Code modernization project and recommended a careful and comprehensive
review of the proposed changes by the full Council before passage.
For Introduction
OTHER COMMITTEES
(O1) Resolution 45-R-11, Amending the 2011 One Year Action Plan
Recommended by the Housing & Community Development Act Committee
Approval of Resolution 45-R-11, a Substantial Amendment to the City’s 2011
Action Plan and funding reductions in 17 CDBG allocations necessitated by the
City’s 2011 CDBG grant of $1,753,386, is recommended by the Housing &
Community Development Act Committee. The 17 CDBG allocations for which
reductions are recommended are in the categories of Administration and Public
Services, in which spending must be reduced from the 2011 Action Plan to
comply with spending caps in those categories due to the reduction of $341,794
from the estimated CDBG grant used to develop that Plan.
For Action
(O2) Amending Allocation of Funding for Dodge/Dempster Merchants to be
Inclusive of West Village
The Economic Development Committee recommends to City Council the
allocation of balance of the funds awarded to Dodge/Dempster merchants group
in October 2010 by City Council to be shared with all merchants in the area now
known as the “West Village”. The Funding Source will remain the same, the
Economic Development Fund’s Business District Improvement Account
(5300.65522). The remaining balance of the $9,000 will be shared with other
businesses in the “West Village”.
For Action
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City Council Agenda August 8, 2011 Page 9 of 10
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(O3) Approval for Assistance from the Façade Improvement Program for
Oceanique, 505 Main Street
The Economic Development Committee and staff recommend approval of the
revision of scope for the Façade Improvement project for Oceanique located at
505 Main Street. Oceanique is requesting a Façade Improvement reimbursement
in the amount of $10,000. The total expenditures for work performed totaled
$20,022, which is less than the original estimate of $37,500. The Participant’s
completed façade project is within the eligible amount of $10,000. The funding
source originally approved for the project was the Economic Development Fund’s
Business District Improvement Fund (Account 5300.65522).
For Action
(O4) Approval of 2011-12 Funding for Chicago's North Shore Convention and
Visitors Bureau (CNSCVB)
The Economic Development Committee and staff recommend approval of
$65,564.90 in funding for a twelve month period, commencing July 1, 2011
through June 30, 2012, to the Chicago North Shore Convention and Visitors
Bureau (CNSCVB). This is the same amount that has been provided for the past
3 years. Funding will be provided from the Economic Development Fund’s
Economic Development Partnership Account (Account 5300.62659). The
FY2011 budget allocated $229,000 to this account for the city’s economic
development service partners. To date, $56,700 has been allocated from this
account.
For Action
(O5) Ordinance 54-O-11 Amending Portions of Title 7, Chapter 9 of the City Code
Relating to the Playground and Recreation Board
Staff and the Playground and Recreation Board recommend approval of
Ordinance 54-O-11 Amending Portions of Title 7, Chapter 9 of the City Code
Relating to the Playground and Recreation Board to be called hereafter the
“Evanston Park and Recreation Board.” This ordinance was approved by the
Rules Committee at the July 6, 2011 meeting. This ordinance was introduced at
the July 25, 2011 City Council meeting.
For Action
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City Council Agenda August 8, 2011 Page 10 of 10
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APPOINTMENTS
(APP1)For Appointment to:
Ladd Arboretum Committee Kathie Biddle
Library Board Sergio de los Reyes
Preservation Commission Thomas Hagensick
Mayor’s Youth Task Force Vernon Clark
Mayor’s Youth Task Force Rev. Michael Dennis
Mayor’s Youth Task Force Seth Green
Mayor’s Youth Task Force Naria Santa Lucia
Mayor’s Youth Task Force Richard Mosley, Jr.
Mayor’s Youth Task Force Sam Pettineo
Mayor’s Youth Task Force Joey Rodger
Mayor’s Youth Task Force Wendy Weaver
MEETINGS SCHEDULED THROUGH SEPTEMBER 15, 2011
Upcoming Aldermanic Committee Meetings:
Wednesday, August 10 6 pm MWEBE Advisory Committee
Tuesday, August 16 --- CANCELLED: Housing & Community Dev Act
Thursday, August 18 7 pm Housing Commission
Wednesday, August 24 6 pm Transportation/Parking Committee (tentative)
Wednesday, August 24 7:30 pm Economic Development Committee
Thursday, August 25 5:30 pm Emergency Telephone System Board
Wednesday, September 7 6 pm Rules Committee
Wednesday, September 7 7:30 pm Human Services Committee
Thursday, September 8 7 pm Housing & Community Dev Act
Monday, September 12 5:45 pm Administration & Public Works Committee
Monday, September 12 7:15 pm Planning & Development/City Council
Tuesday, September 13 7 pm Housing & Community Dev Act
Wednesday, September 14 6 pm MWEBE Advisory Committee
Wednesday, September 14 7 pm Northwestern University/City Committee
Thursday, September 15 7 pm Housing Commission
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Information is available about Evanston City Council meetings at:
http://www.cityofevanston.org/government/agendas-minutes/agendas-minutes---city-council/index.php.
Questions can be directed to the City Manager’s Office at 847-866-2936. The city is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
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