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HomeMy WebLinkAbout07.11.11 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, July 11, 2011 Administration & Public Works (A&PW) Committee meets at 5:45 p.m. Planning & Development (P&D) Committee meets at 7:15 p.m. City Council meeting will convene immediately after P&D. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Wynne (II) Mayor Public Announcements (III) City Manager Public Announcements and Presentations Recognition of Evanston Public Library Director Mary Johns (IV) Communications: City Clerk (V) Public Hearing: Hearing on the Issuance by the City of Revenue Bonds, Series 2011 Roycemore School (Agenda Item A9) (VI) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (VII) Special Order of Business: Exploration of Alternate Property Uses /Alternate Provision of Services: Chandler-Newberger Community Center, Noyes Cultural Arts Center and Harley Clarke Mansion (Evanston Arts Center) (VIII) Consent Agenda: Alderman Rainey City Council Agenda July 11, 2011 Page 2 of 8 7/7/2011 3:22 PM (IX) Report of the Standing Committees Administration & Public Works - Alderman Holmes Planning & Development - Alderman Wilson Human Services - Alderman Tendam (X) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (XI) Executive Session (XII) Adjournment SPECIAL ORDER OF BUSINESS (SP1) Consideration of Exploration of Alternate Property Uses /Alternate Provision of Services: Chandler-Newberger Community Center, Noyes Cultural Arts Center and Harley Clarke Mansion (Evanston Arts Center) It is recommended that the City Council consider exploration of alternate uses / alternate provision of services for three City owned facilities: Chandler- Newberger Community Center, Noyes Cultural Arts Center and Harley Clarke Mansion (Evanston Arts Center). If the City Council believes it is in the City’s best interests to explore these options, provide direction to staff on next steps. For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of June 27, 2011 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 07/03/11 $2,684,653.53 (A2) City of Evanston Bills FY2011 through 07/12/11 $2,606,592.55 Credit Card Activity for the period ending May 31, 2011 $ 100,028.78 (A3.1) Approval of Contract Award for 2011 50/50 Sidewalk & Curb Replacement Program (Bid 12-25) Staff recommends City Council approval of a contract in response to Bid 12-25 to award the FY2011 50/50 Sidewalk & Curb Replacement Program to the lowest responsive and responsible bidder, Schroeder & Schroeder Inc. (7307 Central Park Avenue, Skokie, IL) in the amount of $185,250. Funding for this work will be from Special Assessment Fund $200,000 (6365.65515) and private funds. Based on previous years we estimate the home owners share to be $80,000. For Action City Council Agenda July 11, 2011 Page 3 of 8 7/7/2011 3:22 PM (A3.2) Approval of Contract award for 2011 Alley Paving Project (Bid 12-32) Staff recommends City Council approval of a contract in response to Bid 12-32 to award the 2011 Alley Paving Project to the lowest responsible and responsive bidder, A. Lamp Concrete Contractor (800 W. Irving Park Road, Schaumburg, IL) in the amount of $391,365. Funding for this work will be from the Special Assessment Fund $232,332.50 (6365.65515) and Home Owner’s Share $159,032.50. For Action (A3.3) Approval of Renewal of Police Radio Service Agreement with Motorola Staff from the Police Department recommends authorizing the City Manager to renew the annual sole source service agreement with Motorola, Inc. (1309 East Algonquin Road, Schaumburg, IL). The agreement is effective from July 1, 2011 through June 30, 2012. The annual cost is $29,758.20. Funding will be provided by the Emergency Telephone System budget account 5150.62509 Service Agreements/Contracts (Budget Amount: $40,100). For Action (A3.4) Approval of Animal Truck Vehicle Purchase from Wilmette Staff recommends City Council approval of the purchase of a 2007 Ford F-250 Animal Control vehicle from the Village of Wilmette at a cost of $19,700. Evanston City Council approval will be forwarded to the Wilmette Village Board for their approval and subsequent sale. Funds will be provided from account 7700.65550 in the Fleet Services Fund. For Action (A4) Approval of 2012 Vehicle Sticker Compilation Design Staff recommends that the City Council approve the compilation design to be highlighted on the 2012 City of Evanston Vehicle Sticker. Non-profit organization logos to be featured on the 2012 City Sticker design are The Cradle, The Evanston Day Nursery, Mather LifeWays, Evanston Community Foundation and the Chessman Club of the North Shore. A compilation design of the 2012 City Sticker featuring five (5) local non-profit organization logos was agreed to at the June 27, 2011 City Council Meeting. For Action (A5) Resolution 41-R-11: Boiler Room Apartment Lease Renewal Staff recommends City Council approval of Resolution 41-R-11, authorizing the City Manager to execute a lease between the City of Evanston and Norma and Nolan Robinson for the apartment located at 1223 Simpson Street for the period August 1, 2011 through July 31, 2012. The rent will remain at $1300.00 per month due on the first day of each month. The current lease expires July 31, 2011. For Action City Council Agenda July 11, 2011 Page 4 of 8 7/7/2011 3:22 PM (A6) Resolution 42-R-11: Accepting Planning Staff Assistance Services Delivered by the Chicago Metropolitan Agency for Planning Staff recommends City Council approval of Resolution 42-R-11 to accept Planning Staff Assistance Services delivered by the Chicago Metropolitan Agency for Planning (CMAP). Resolution 42-R-11 authorizes the City Manager to negotiate and execute the Memorandum of Understanding including scope of services with CMAP to develop a water efficiency program for the City of Evanston. For Action (A7.1) Resolution 43-R-11: Abating Taxes Levied for the Year 2010 Heretofore Levied to Pay Principal and Interest on Not to Exceed $8,893,960 General Obligation Bonds, Series 2010A Staff recommends City Council review and adoption of Resolution 43-R-11, which will abate (decrease) the amount of the 2010 property tax levy needed to retire the outstanding general obligation debt by $55,979. For Action (A7.2) Resolution 44-R-11: Abating Taxes Levied for the Year 2010 Heretofore Levied to Pay Principal and Interest on Not to Exceed $9,166,678 General Obligation Bonds, Series 2010B Staff recommends City Council review and adoption of Resolution 44-R-11, which will abate (decrease) the amount of the 2010 property tax levy needed to retire the outstanding general obligation debt by $51,978. For Action (A8) Ordinance 59-O-11: Approval of General Obligation Bond Issue Staff recommends approval of Ordinance 59-O-11 for the issuance of not-to- exceed amount of $19,300,000 in 20-year tax-exempt General Obligation (G.O.) bonds. As has been done previously, the City uses a parameters ordinance that provides a not to exceed limit for the bonds set at $19.3 million. The proposed $19,300,000 debt issuance is comprised of G.O. bonds to be issued for the FY2011 Capital Improvements Program ($9,120,000), the Sewer Fund ($8,000,000) and refinancing of a portion of the Series 2003B bonds ($2,120,000). This item was introduced at the June 27th City Council meeting. For Action (A9) Ordinance 60-O-11 Approving and Authorizing Revenue Bonds and Related Matters Thereto (Roycemore Conduit Financing) Staff recommends approval of Ordinance 60-O-11 authorizing Revenue Bonds and related matters regarding Roycemore School conduit financing. Roycemore School has requested the City act as the conduit financing authority for their debt issuance. The City will not incur a liability to repay this debt in the event of a default by Roycemore. This debt will not appear in the City’s financial balance sheet, but will appear as a note in our financial statements. This ordinance was introduced at the June 27, 2011 City Council meeting. For Action City Council Agenda July 11, 2011 Page 5 of 8 7/7/2011 3:22 PM (A10) Ordinance 42-O-11, Decreasing the Number of Class H Liquor Licenses Due to a Change in Ownership of Evanston 1st Liquors The Local Liquor Commissioner recommends adoption of Ordinance 42-O-11, which amends Section 3-5-6-(H) of the City Code to decrease the number of Class H liquor licenses from 2 to 1 due to a change in ownership of Evanston 1st Liquors, 1019 Davis Street. This ordinance was introduced at the June 27, 2011 City Council meeting. For Action (A11) Ordinance 43-O-11, Increasing the Number of Class H Liquor Licenses to Permit Issuance to Evanston 1st Liquors The Local Liquor Commissioner recommends adoption of Ordinance 43-O-11, which amends Section 3-5-6-(H) of the City Code to increase the number of Class H liquor licenses from 1 to 2 to permit issuance to Vishna Evanston Liquor, Inc., new owner of “Evanston 1st Liquors,” 1019 Davis Street. This ordinance was introduced at the June 27, 2011 City Council meeting. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 48-O-11, Provisionally Adopting, Enacting and Re-enacting Titles 4 and 5 of the Evanston City Code Staff submits for review and consideration adoption of Ordinance 48-O-11 provisionally amending the following Titles to the Evanston City Code: Title 4, Building Regulations; Title 5, Housing Regulations. This ordinance was introduced at the June 27, 2011 City Council meeting. Please note: Due to length, proposed Ordinance 48-O-11 with blackline revisions to Titles 4 and 5 will be posted to the City Council Agenda & Minutes Webpage with the Council agenda packet as a separate document. For Action HUMAN SERVICES COMMITTEE (H1) Approval of Township of Evanston June 2011 Bills Township of Evanston Supervisor/Treasurer recommends that City Council/ Township Trustees approve Township of Evanston bills, payroll, and medical payments for the month of June 2011 in the amount of $95,143.70. For Action City Council Agenda July 11, 2011 Page 6 of 8 7/7/2011 3:22 PM ECONOMIC DEVELOPMENT COMMITTEE Note: For the next 6 agenda items (O1) to (O6), funding will be provided as follows. Funding will be provided by the Economic Development Fund’s Business District Improvement Fund (Account: 5300.65522). The FY2011 Budget allocated $175,000 to this account; to date $71,630 has been expended. An additional $42,895 from this account has been approved by City Council for Façade Improvement Program projects during this year. (O1) Approval for Assistance from the Evanston Great Merchants Grant Program to the Central Street Business Association The Economic Development Committee and staff recommend approval for a Great Merchants Grant of $5,000 to the Central Street Business Association (CSBA) for projects proposed in the attached application. This recommendation is conditional upon submittal of three bids by CSBA for the proposed projects. For Action (O2) Approval for Assistance from the Evanston Great Merchants Grant Program to the Chicago-Dempster Business Association The Economic Development Committee and staff recommend approval for a Great Merchants Grant of $5,000 to the Chicago-Dempster Merchant Association (CDMA) for the project proposed in the attached application. This recommendation is conditional upon submittal of three bids by CDMA for the brochure development and lighting installation. For Action (O3) Approval for Assistance from the Evanston Great Merchants Grant Program to the Dr. Hill Business Association The Economic Development Committee and staff recommend approval for a Great Merchants Grant of $5,000 to the Dr. Hill Business Association for the projects proposed in the attached application. This recommendation is conditional upon submittal of three bids by Dr. Hill Business Association for the marketing and stationery projects. For Action (O4) Approval for Assistance from the Evanston Great Merchants Grant Program to the Main Street Merchants Association The Economic Development Committee and staff recommend approval for a Great Merchants Grant of $5,000 to the Main Street Merchants Association (MSMA) for the project proposed in the attached application. The submitted application and supporting documentation, including the required bids, are complete. For Action City Council Agenda July 11, 2011 Page 7 of 8 7/7/2011 3:22 PM (O5) Approval for Assistance from the Evanston Great Merchants Grant Program to the Evanston WestEnd Business Association For Action The Economic Development Committee and staff recommend approval for a Great Merchants Grant of $5,000 to the Evanston WestEnd Business Association (EWEBA) for the project proposed in the attached application. Staff has found the submitted application to be complete per the requirements of the program. For Action (O6) Approval for Assistance from the Façade Improvement Program for Hecky’s Barbecue, 1902 Green Bay Road The Economic Development Committee and staff recommend approval for financial assistance for façade improvements for Hecky’s Barbecue, located at 1902 Green Bay Road on a 50/50 cost-sharing basis not to exceed $11,500. This recommendation is conditional upon agreement by the property owner to the proposed façade improvements. For Action (O7) Approval for Assistance to Gordon Food Service for Redevelopment of 2424 Oakton Street The Economic Development Committee recommends that the City of Evanston share in the remediation and extraordinary site preparation costs for the redevelopment of 2424 Oakton Street. The Economic Development Committee recommends to City Council that the financial assistance to Gordon Food Service be in an amount equal to one-third (1/3) of the total site remediation and extraordinary site preparation costs, not to exceed $100,000. Funding will be provided from the Economic Development Fund’s Business Attraction/Expansion Fund (Account 5300.62660), with a FY2011 budget allocation of $500,000. To date $76,850 has been allocated for various projects. For Action (O8) Approval for Assistance from the Economic Development Fund Towards Permit Fees for Chicago Transit Authority (CTA) Viaduct Project Staff supports a recommendation to City Council from the Economic Development Committee for utilization of up to $66,000 from the Economic Development Fund for costs associated with construction permit fees for the Chicago Transit Authority’s (CTA) project replacing the viaducts on Grove, Dempster and Greenleaf Streets. As this project has a preset budget limit from the CTA, utilization of Economic Development Fund for permitting fees could allow for additional work to be completed on the project. The funding for this assistance is recommended to come from the Economic Development Fund’s Business Attraction/Expansion budget (Account 5300.62660). For Action City Council Agenda July 11, 2011 Page 8 of 8 7/7/2011 3:22 PM APPOINTMENTS (AP1) For appointment to: Transportation/Parking Committee Daniel Brown MEETINGS SCHEDULED THROUGH JULY 2011 Upcoming Aldermanic Committee Meetings: Wednesday, July 13 6 pm M/W/EBE Advisory Committee Monday, July 18 7 pm City Council Meeting (No standing Committees) Tuesday, July 19 7:30 pm Housing & Community Dev Act Committee Thursday, July 21 7 pm Housing Commission Monday, July 25 5:45 pm Administration and Public Works Committee Monday, July 25 7:15 pm Planning & Development/City Council Meeting Wednesday, July 27 6 pm Transportation/Parking Committee Wednesday, July 27 7:30 pm Economic Development Committee -------------------------------------------------------------------------------------------------------------------------------------------- Information is available about Evanston City Council meetings at: http://www.cityofevanston.org/government/agendas-minutes/agendas-minutes---city-council/index.php. Questions can be directed to the City Manager’s Office at 847-866-2936. The city is committed to ensuring accessibility for all citizens; If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.