HomeMy WebLinkAbout06.27.11
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, June 27, 2011
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee meets at 7:15 p.m.
City Council meeting will convene immediately after P&D.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Braithwaite
(II) Mayor Proclamations and Public Announcements
Parks and Recreation Month -- July 2011
(III) City Manager Public Announcements and Presentations
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen comment is intended to foster dialogue in a respectful and civil manner.
Citizen comments are requested to be made with these guidelines in mind.
(VI) Consent Agenda: Alderman Rainey
(VII) Report of the Standing Committees
Administration & Public Works - Alderman Holmes
Planning & Development - Alderman Wilson
Human Services - Alderman Tendam
City Council Agenda June 27, 2011 Page 2 of 8
6/23/2011 3:35 PM
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Township Budget Public Hearing of June 13, 2011
(M2) Approval of Minutes of the Regular City Council Meeting of June 13, 2011
(M3) Approval of Minutes of the Regular City Council Meeting of June 20, 2011
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 06/19/11 $2,609,353.04
(A2) City of Evanston Bills FY2011 through 06/28/11 $3,736,962.89
(A3.1) Approval of Renewal of CADS (Computer Aided Dispatch System) Software
License and Service Agreement with SunGard Public Sector
Staff recommends continuation of the annual sole source software license and
service agreement with SunGard Public Sector (1000 Business Center Drive,
Lake Mary, FL) for the Police Department’s CADS (Computer Aided Dispatch
System) software. Staff recommends that the City Council authorize the City
Manager to renew this sole source annual service agreement in the amount of
$58,515, which is a 0% increase in cost over last year. Funding is provided in the
Emergency Telephone System budget account 5150.62509 Service
Agreements/Contracts (Budget Amount: $61,500).
For Action
(A3.2) Approval of Maintenance Plan Agreement for Sherman Plaza beginning
August 23, 2011 through August 22, 2012
Staff recommends City Council approval to authorize the City Manager to
continue a maintenance agreement for Sherman Plaza that was established in
2006. This maintenance agreement is between the City, the Residents of
Sherman Plaza Condominium Association, and the retail owner (currently MB
Evanston Sherman, LLC). The 3-party agreement covers the period of August
23, 2011 through August 22, 2012. Funding provided by the Parking Fund, Acct
7036.62660 in a not-to-exceed maximum of $115,000.
For Action
City Council Agenda June 27, 2011 Page 3 of 8
6/23/2011 3:35 PM
(A3.3) Approval of Contract Award to Ozinga Ready Mix Concrete, Inc. for
Concrete (Bid 12-33)
Staff recommends City Council approval of a contract for the purchase of 400
cubic yards of concrete at a cost of $101.00 per cubic yard, 250 cubic yards of
high early strength concrete at $121.00 per cubic yard, and 50 cubic yards of
flowable fill at $89.00 per cubic yard to Ozinga Ready Mix Concrete, Inc. (2222
South Lumber Street, Chicago, IL) for a total of $75,100. Funding for this
purchase will be from: the FY2011 General Fund Street and Alley Account,
2670.65055 in the amount of $30,000; the Water Fund Account 7115-65051 in
the amount of $8,000; and the Sewer Fund Account 7400-65051 in the amount of
$8,000. The remaining $29,100 will be paid from the FY2012 General Fund
Street and Alley Account 2670.65055.
For Action
(A3.4) Approval of Contract Award to Arrow Road Construction for Modified Hot
Mix Asphalt (Bid 12-34)
Staff recommends City Council approval of a contract for the purchase of 500
tons of modified hot mix surface at a cost of $50.50 per ton and 300 tons of
modified hot mix binder at a cost of $42.50 per ton to Arrow Road Construction
dba Healy Asphalt (3401 South Busse Road, Mount Prospect, IL) for FY2011 for
a total cost of $38,000. Funding for this purchase will be from: the General Fund,
Street and Alley Maintenance account 2670.65055 in the amount $30,000; the
Water Fund account 7715-65051 in the amount of $4,000; and the Sewer Fund
account 7400-65051 in the amount of $4,000. The accounts have $110,000,
$22,991 and $22,991 respectively budgeted for FY 2011.
For Action
(A3.5) Approval of Renewal of Printing Contract with Ripon Printers for
Recreation & Arts Activities Guide and “Highlights” Newsletter (Bid 10-48)
The Parks, Recreation and Community Services Department recommends that
the City Council authorize the City Manager to execute the option to renew the
contract to print the City’s combined Recreation & Arts Activities Guide and
“Highlights” newsletter publication with Ripon Printers (656 S. Douglas St.,
Ripon, Wisconsin) for a third year in the amount of $54,900. Ripon Printers
submitted the lowest-priced responsible and responsive bid (Bid 10-48). The
original bid requested prices for an optional second and third year. City Council
renewed the contract last July for a second year. Although Ripon Printers’ bid did
not include a price increase for the optional years, the company has agreed to
honor their price.
For Action
City Council Agenda June 27, 2011 Page 4 of 8
6/23/2011 3:35 PM
(A3.6) Approval of Contract Award Recommendation to Bulley & Andrews, LLC
for the 2011 Comprehensive Parking Garage Repair Project (Bid 12-17)
Staff recommends approval of Option 2 the base bid plus alternates 1 through 6
for the 2011 Comprehensive Parking Garage Repair Project to Bulley &
Andrews, LLC (1755 W. Armitage Avenue, Chicago, IL) in the total amount of
$2,539,934. Funding will be provided by: FY2011 Capital Improvement Program
Account #416138 in amount of $1,809,621; Washington National TIF in the
amount of $473,715; and the Parking Fund in the amount of $306,598.
For Action
(A4) Approval of Risk Based Farmers’ Market Inspection Fees
Staff recommends that City Council approve Risk Based Fees at the Farmers
Markets (all sites) to address current economic concerns. The three (3)
recommended fees are: Risk 1, $225 (High risk - food sold requires extensive
handling); Risk 2, $150 (Medium - food sold requires minimal handling); and Risk
3, $75 (Low - food sold is prepackaged).
For Action
(A5) Approval of 2012 and 2013 Vehicle Sticker Selection and Renewal
Timeframe
Staff recommends that City Council select one (1) design to be highlighted on the
2012 City of Evanston Vehicle Sticker. Candidates for consideration are The
Cradle, The Evanston Day Nursery, Mather LifeWays, Evanston Community
Foundation, and the Chessman Club of the North Shore. For 2013, staff
recommends design of a sticker by City staff to coincide with the Evanston 150th
Celebration. Staff also recommends the City Council change the sticker renewal
deadline to mid-December to coincide with the new calendar year fiscal year.
This year, the recommended deadline would be December 16, 2011.
For Action
(A6) Resolution 40-R-11, Authorizing the City Manager to Negotiate a Contract
for the Purchase of Real Property Located at 623 – 627½ Howard Street,
Evanston, Illinois
Staff recommends the approval of Resolution 40-R-11 authorizing the City
Manager to negotiate and execute a contract for the purchase of real property
located at 623-627½ Howard Street in Evanston, Illinois for an amount not to
exceed $475,000. Funding provided for this acquisition is through a loan to the
Howard-Ridge Tax Increment Financing District (TIF) from the Economic
Development Fund.
For Action
(A7) Ordinance 58-O-11, Amending City Code Section 1-6-2 to Authorize the
Mayor to Solemnize Marriages and Solemnize and Certify Civil Unions
Staff recommends approval of Ordinance 58-O-11, which amends City Code
Section 1-6-2 regarding the Mayor’s powers and duties. The Mayor will request
suspension of the Rules so that the Ordinance may be adopted. Request
suspension of the rules for Introduction and Action on June 27, 2011.
For Introduction and Action
City Council Agenda June 27, 2011 Page 5 of 8
6/23/2011 3:35 PM
(A8) Ordinance 59-O-11: Approval of General Obligation Bond Issue
Staff recommends approval of Ordinance 59-O-11 for the issuance of not-to-
exceed amount of $19,300,000 in 20-year tax-exempt General Obligation (G.O.)
bonds. As has been done previously, the City uses a parameters ordinance that
provides a not to exceed limit for the bonds set at $19.3 million. The proposed
$19,300,000 debt issuance is comprised of G.O. bonds to be issued for the
FY2011 Capital Improvements Program ($9,120,000), the Sewer Fund
($8,000,000) and refinancing of a portion of the Series 2003B bonds
($2,120,000).
For Introduction
(A9) Ordinance 60-O-11 Approving and Authorizing Revenue Bonds and Related
Matters Thereto (Roycemore Conduit Financing)
Staff recommends approval of Ordinance 60-O-11 authorizing Revenue Bonds
and related matters regarding Roycemore School conduit financing. Roycemore
School has requested the City act as the conduit financing authority for their debt
issuance. The City will not incur a liability to repay this debt in the event of a
default by Roycemore. This debt will not appear in the City’s financial balance
sheet, but will appear as a note in our financial statements.
For Introduction
(A10) Ordinance 42-O-11, Decreasing the Number of Class H Liquor Licenses
Due to a Change in Ownership of Evanston 1st Liquors
The Local Liquor Commissioner recommends adoption of Ordinance 42-O-11,
which amends Section 3-5-6-(H) of the City Code to decrease the number of
Class H liquor licenses from 2 to 1 due to a change in ownership of Evanston 1st
Liquors, 1019 Davis Street.
For Introduction
(A11) Ordinance 43-O-11, Increasing the Number of Class H Liquor Licenses to
Permit Issuance to Evanston 1st Liquors
The Local Liquor Commissioner recommends adoption of Ordinance 43-O-11,
which amends Section 3-5-6-(H) of the City Code to increase the number of
Class H liquor licenses from 1 to 2 to permit issuance to Vishna Evanston
Liquor, Inc., new owner of “Evanston 1st Liquors,” 1019 Davis Street.
For Introduction
(A12) Ordinance 44-O-11: Decreasing the Number of Class D Liquor Licenses
Due to a Change in Ownership of Royin Sushi Bar
The Local Liquor Commissioner recommends adoption of Ordinance 44-O-11,
decreasing the number of Class D liquor licenses from 24 to 23 due to a change
in ownership of Royin Sushi Bar, 1930 Central Street. This ordinance was
introduced at the June 13, 2011 City Council meeting.
For Action
City Council Agenda June 27, 2011 Page 6 of 8
6/23/2011 3:35 PM
(A13) Ordinance 45-O-11: Increasing the Number of Class D Liquor Licenses to
Permit Issuance to Royin Sushi Bar
The Local Liquor Commissioner recommends adoption of Ordinance 45-O-11,
increasing the number of Class D liquor licenses from 23 to 24 to permit
issuance to Red Maki, Inc., new owner of Royin Sushi Bar, 1930 Central Street.
This ordinance was introduced at the June 13, 2011 City Council meeting.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 48-O-11, Provisionally Adopting, Enacting and Re-enacting
Titles 4 and 5 of the Evanston City Code
Staff submits for review and consideration adoption of Ordinance 48-O-11
provisionally amending the following Titles to the Evanston City Code: Title 4,
Building Regulations; Title 5, Housing Regulations.
Please note: Due to length, proposed Ordinance 48-O-11 with blackline revisions
to Titles 4 and 5 will be posted to the City Council Agenda & Minutes Webpage
with the Council agenda packet as a separate document.
For Introduction
(P2) Ordinance 55-0-11 Amending Subsection 2-9-8-C of the City Code to
Require Mailed Notice of Certain Meetings of the Preservation Commission.
This proposed Ordinance requires notice to neighbors within 250 feet of certain
applications for Certificates of Appropriateness. Additional information regarding
estimates for staff costs has been provided. This ordinance was introduced at the
June 13, 2011 City Council meeting.
For Action
HUMAN SERVICES COMMITTEE
(H1) Ordinance 1T-O-11 Proposed Budget and Appropriation Ordinance for
Town Purposes, for the Year Ending March 31, 2012
Township of Evanston Supervisor/Treasurer recommends that City Council/
Township Trustees approve the Town of the City of Evanston budget for the
fiscal year commencing April 1, 2011 and ending March 31, 2012 with Town
Fund total of $275,753 and general assistance fund total of $986,553. Total
appropriations are $1,262,306. This ordinance was introduced at the June 13,
2011 City Council meeting.
For Action
City Council Agenda June 27, 2011 Page 7 of 8
6/23/2011 3:35 PM
APPOINTMENTS
(AP1) For Appointment to:
Arts Council Anne Berkeley
Arts Council Katherine Trusdell
Board of Ethics Latrice Mason
Citizens Police Advisory Committee Edward Tivador
Human Relations Commission Dori Mendoza
Library Board Benjamin Schapiro
Mental Health Board Karen Ruetzel
Playground and Recreation Board Daniel Stein
Sign Review and Appeals Board David Drane
Zoning Board of Appeals Clara Wineberg
Mayor’s Task Force on Homelessness Debbie Bretag
Mayor’s Task Force on Homelessness Poala Flores
Mayor’s Task Force on Homelessness Bill Kolen
Mayor’s Task Force on Homelessness Janice Lindquist
Mayor’s Task Force on Homelessness Joe Liss
Mayor’s Task Force on Homelessness Rev. Velda Love
Mayor’s Task Force on Homelessness Janet Winslow
City Council Agenda June 27, 2011 Page 8 of 8
6/23/2011 3:35 PM
MEETINGS SCHEDULED THROUGH JULY 2011
Upcoming Aldermanic Committee Meetings:
Wednesday, July 6 6 pm Rules Committee Meeting
Wednesday, July 6 7:30 pm Human Services Committee Meeting
Monday, July 11 5:45 pm Administration and Public Works Committee
Monday, July 11 7:15 pm Planning & Development/City Council Meeting
Wednesday, July 13 6 pm M/W/EBE Advisory Committee
Monday, July 18 7 pm City Council Meeting (No standing
Committees)
Tuesday, July 19 7:30 pm Housing & Community Dev Act Committee
Thursday, July 21 7 pm Housing Commission
Monday, July 25 5:45 pm Administration and Public Works Committee
Monday, July 25 7:15 pm Planning & Development/City Council Meeting
Wednesday, July 27 6 pm Transportation/Parking Committee
Wednesday, July 27 7:30 pm Economic Development Committee
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