HomeMy WebLinkAbout06.13.11
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, June 13, 2011
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee meets at 7:15 p.m.
City Council meeting will convene immediately after P&D.
ORDER OF BUSINESS
(I) Public Hearing: Evanston Township FY2012 Budget
(II) Roll Call – Begin with Alderman Fiske
(III) Mayor Proclamations and Public Announcements
(IV) City Manager Public Announcements and Presentations
(V) Communications: City Clerk
(VI) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen comment is intended to foster dialogue in a respectful and civil manner.
Citizen comments are requested to be made with these guidelines in mind.
(VII) Consent Agenda: Alderman Rainey
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Holmes
Planning & Development - Alderman Wilson
Human Services - Alderman Tendam
City Council Agenda June 13, 2011 Page 2 of 9
6/9/2011 9:17 AM
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(X) Executive Session
(XI) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Special City Council Meeting of May 16, 2011
(M2) Approval of Minutes of the Regular City Council Meeting of May 23, 2011
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 5/22/11 $2,606,603.29
City of Evanston Payroll through 6/5/11 $2,479,646.97
(A2) City of Evanston Bills FY2011 through 6/14/11 $2,294,906.30
Credit Card Activity for period ending April 30, 2011 $ 86,012.24
(A3.1) Approval of Contract Award for 2011 Construction Debris Hauling and
Disposal (Bid 12-29)
Staff recommends City Council approval of a contract for construction debris
hauling and disposal to KLF Trucking (2300 W. 167th Street, Markham, IL) in the
amount of $144,767.50. Funding for this work will be from the Water Fund,
Sewer Fund and General Fund. In FY2011, funding is allocated in the amount of
$126,650.00. The remainder of the contract funding will occur in FY2012.
For Action
(A3.2) Approval of Vehicle and Equipment Purchases
Staff recommends City Council approval to purchase 7 replacement
vehicles/equipment for various divisions and departments from Currie Motors
(9423 W. Lincoln Hwy., Frankfort, IL) in the amount of $446,693.56 for two (2)
Ford 3/4Ton pick-up trucks with plows and five (5) Ford 1-Ton Dump trucks with
plows. Funding will be provided by Fleet Services Capital Outlay Budget for
Automotive Equipment (7720.65550) which has an approved budget for FY2011
of $1,900,000 of which $500,000 was allocated for this replacement equipment.
For Action
City Council Agenda June 13, 2011 Page 3 of 9
6/9/2011 9:17 AM
(A3.3)Approval of a Vacuum Truck Vehicle Replacement Purchase
The Fleet Services Division of the Public Works Department and the Utilities
Department staff recommends City Council approval to purchase one (1)
replacement Vacuum Truck vehicle for the Sewer Division of the Utilities
Department from Standard Equipment Company (2033 W. Walnut Street,
Chicago, IL) listed in the amount of $399,837, less a trade-in allowance of
$65,000 for a net cost of $334,837. Funding will be provided by Fleet Services
Capital Outlay Budget for Automotive Equipment (7720.65550) of which
$350,000 was allocated for this replacement equipment.
For Action
(A3.4)Approval of Purchase of Arbotect Fungicide
Staff recommends approval of the sole source purchase of 111 gallons of
Arbotect fungicide at $377.23 per gallon for a total purchase amount of
$41,872.53. Funding will be provided by FY2011 General Fund account
#3535.62496 with a total allocation of $291,400.
For Action
(A4) Approval of Contract between the City of Evanston and the Evanston
Police Sergeants Association (Fraternal Order of Police – FOP)
Staff recommends approval of the Agreement between the City of Evanston and
the Evanston Police Sergeants Association for a successor collective bargaining
agreement commencing March 1, 2011 through December 31, 2012. Funds
associated with the settlement of the agreement are contained in the FY11 City
budget, within the Police Department business units.
For Action
(A5) Resolution 31-R-11: Adoption of the City of Evanston Identity Protection
Policy
Staff recommends City Council approval of Resolution 31-R-11 Identity
Protection Policy to safeguard social security numbers collected, maintained, and
used by the City of Evanston against any unauthorized access and use.
For Action
(A6) Resolution 35-R-11: Designation of Illinois Municipal Retirement Fund
(IMRF) Authorized Agent
Staff recommends approval of Resolution 35-R-11, which changes the IMRF
Authorized Agent from Joellen C. Earl, Director of Administrative Services to
Cheryl Chukwu, Human Resources Manager. The City’s Human Resources
Director has traditionally been designated as the Authorized Agent. It is more
efficient and appropriate that the designation remain within the Human
Resources Division.
For Action
City Council Agenda June 13, 2011 Page 4 of 9
6/9/2011 9:17 AM
(A7) Ordinance 35-O-11: Amending Noise Restrictions for Construction and
Commercial Leaf Blowers on Holidays
Staff recommends consideration of Ordinance 35-O-11, which clarifies the
existing subsections on noise prohibitions for construction activities and
commercial operators of leaf blowers to extend the prohibitions specified to all
day on Sundays and all City, State of Illinois and federal holidays. This ordinance
is presented at the request of a resident.
For Introduction
(A8) Ordinance 40-O-11: Enacting a New Subsection 3-5-6-(AA) of the City
Code, “Class AA” Liquor Licenses
Local Liquor Commissioner recommends that the City Council suspend its rules
and introduce and adopt Ordinance 40-O-11, which permits licensees to operate
café-bar-delicatessen-wine shop hybrids. Licensees would be permitted to sell
wine and beer. The cafés may not operate as Type 2 Restaurants. Suspension
of the Rules requested to permit Introduction and Action on June 13, 2011.
For Introduction and Action
(A9) Ordinance 41-O-11: Increasing the Number of Class AA Liquor Licenses to
Permit Issuance to Central Street Café
Local Liquor Commissioner recommends that the City Council suspend its rules
and introduce and adopt Ordinance 41-O-11, increasing the number of Class AA
liquor licenses from 0 to 1 to permit issuance to Chardonnay Wine Bar Corp.,
d/b/a “Central Street Café,” located at 2800 Central Street. Suspension of the
Rules requested to permit Introduction and Action on June 13, 2011.
For Introduction and Action
(A10) Ordinance 44-O-11: Decreasing the Number of Class D Liquor Licenses
Due to a Change in Ownership of Royin Sushi Bar
The Local Liquor Commissioner recommends adoption of Ordinance 44-O-11,
decreasing the number of Class D liquor licenses from 24 to 23 due to a change
in ownership of Royin Sushi Bar, 1930 Central Street.
For Introduction
(A11) Ordinance 45-O-11: Increasing the Number of Class D Liquor Licenses to
Permit Issuance to Royin Sushi Bar
The Local Liquor Commissioner recommends adoption of Ordinance 45-O-11,
increasing the number of Class D liquor licenses from 23 to 24 to permit
issuance to Red Maki, Inc., new owner of Royin Sushi Bar, 1930 Central Street.
For Introduction
City Council Agenda June 13, 2011 Page 5 of 9
6/9/2011 9:17 AM
(A12) Ordinance 28-O-11 Authorizing the City to Borrow Funds from the Illinois
Environmental Protection Agency Water Pollution Control Loan Program
Staff recommends approval of Ordinance 28-O-11 authorizing the City to borrow
funds from the Illinois Environmental Protection Agency Water Pollution Control
Loan Program. Loan funds will be used for the construction of the Large
Diameter Sewer Rehabilitation Phase I project. This ordinance authorizes the
City to borrow up to $4,000,000. The debt service will be paid from the Sewer
Fund. Staff has attached a revised long-term funding analysis that includes this
loan and the debt service for repayment. This ordinance was introduced at the
May 23, 2011, City Council meeting.
For Action
(A13) Ordinance 47-O-11: Provisionally Adopting, Enacting and Re-enacting
Titles 1, 2, and 11 of the Evanston City Code
Staff submits for review and consideration adoption of Ordinance 47-O-11
provisionally amending the following Titles to the Evanston City Code: 1) Title 1,
General Administration; 2) Title 2, Boards and Commissions; and 3) Title 11,
Administrative Adjudication. This ordinance was introduced at the May 23, 2011,
City Council meeting.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Consideration of a Request for a Two Year Time Extension for an Approved
Planned Development for 318-20 Dempster that Expires on June 30, 2011.
Staff recommends approval of the two year extension request. The project
involves the renovation of the former livery stable behind the existing landmark
double house located on the property. The planned development was adopted on
March 24, 2008.
For Action
(P2) Consideration of a Requested Time Extension of Planned Development
Approved by Ordinance 93-O-03 for Property at 1710 Orrington Avenue and
1717-1725 Sherman Avenue
Staff recommends the approval of a two year extension to the approved site
development allowances granted in the planned development for the Orrington
Hotel (1710 Orrington Ave.) and the Orrington garage (1717-25 Sherman Ave.).
The applicant has requested a five year extension. The previous extension,
approved on March 24, 2008, expires on October 11, 2011. The remaining scope
of work for the project is the construction of thirty residential units in three floors
above the existing parking garage at 1717-25 Sherman, owned and used by the
Hotel.
For Action
City Council Agenda June 13, 2011 Page 6 of 9
6/13/2011 4:23 PM
(P3) Consideration of a Request for a Two Year Extension of a Special Use for
the Establishment of a Dormitory Located at 1620 Central Street (National
Louis University PACE Program Dormitory
Staff recommends approval of the requested two year extension. The project
and special use are consistent with the Comprehensive Plan and the Central
Street Zoning Overlay. The adopted special use expires on July 11, 2011.
For Action
(P4) Ordinance 55-0-11 Amending Subsection 2-9-8-C of the City Code to
Require Mailed Notice of Certain Meetings of the Preservation Commission.
This proposed Ordinance requires notice to neighbors within 250 feet of certain
applications for Certificates of Appropriateness. Staff recommends introduction.
For Introduction
(P5) Ordinance 46-O-11, Granting a Special Use Permit For The Planned
Development Proposed at 1915-1919 Grey Avenue
Plan Commission and City staff recommend the adoption of Ordinance 46-O-11,
granting a special use permit for the planned development proposed at 1915-
1919 Grey Avenue. This proposed development will stimulate neighborhood
revitalization and provide 6 units of affordable housing, four units of new
construction and two rehabilitated units as part of Neighborhood Stabilization
Program 2 (NSP2). The applicant requests to exceed development allowances to
build a 4 unit multi-family structure on the property and to allow the new
residential building to stand 9’ 4 ½” from the existing residential structure. This
ordinance was introduced at the May 23, 2011, City Council meeting. This
development allowance requires a 2/3 approving vote from the City Council.
For Action
(P6) Ordinance 53-O-11: Amending Various Portions of the Green Building
Ordinance
Staff recommends passage of Ordinance 53-O-11, amending various portions of
the Green Building Ordinance, Title 5, Chapter 24 of the City of Evanston Code
of 1979. This amendment provides for an appendix to address Evanston
Sustainable Building Measures for New Construction which is part of an option
for compliance with the City’s goal of green building design for buildings ten
thousand square feet (10,000 sq. ft.) to twenty thousand square feet (20,000 sq.
ft.) This ordinance was introduced at the May 23, 2011, City Council meeting.
For Action
HUMAN SERVICES COMMITTEE
(H1) Approval of Township of Evanston May 2011 Bills
Township of Evanston Supervisor recommends City Council approval of the
Township of Evanston bills, payroll, and medical payments for the month of May
2011 in the amount of $130,601.26.
For Action
City Council Agenda June 13, 2011 Page 7 of 9
6/9/2011 9:17 AM
(H2) Resolution 2T-R-11: Township Identity Protection
Human Services Committee recommends approval of Resolution 2T-R-11,
Township Identity Protection Policy, which establishes mechanisms for the
Township to minimize identity theft concerns by limiting access to social security
numbers.
For Action
(H3) Ordinance 1T-O-11 Proposed Budget and Appropriation Ordinance for
Town Purposes, for the Year Ending March 31, 2012
Township of Evanston Supervisor/Treasurer recommends that City Council/
Township Trustees approve the Town of the City of Evanston budget for the
fiscal year commencing April 1, 2011 and ending March 31, 2012 with Town
Fund total of $275,753 and General Assistance Fund total of $986,553. Total
appropriations are $1,262,306.
For Introduction
(H4) Resolution 36-R-11: Supporting the Proposal of the Evanston Parks
Coalition to Conduct a Visioning Process for the Design and
Redevelopment of Grey Park
The Playground and Recreation Board recommends approval of Resolution 36-
R-11 supporting the proposal of the Evanston Parks Coalition to conduct a
visioning process for the design and redevelopment of Grey Park located at
Ridge Ave. and Main St.
For Action
(H5) Resolution 37-R-11: Expressing Legislative Findings Regarding the Status
of the City’s Sublease with the Evanston Wilmette Golf Course Association
for the Frank Govern Memorial Golf Course
Human Services Committee recommends consideration of Resolution 37-R-11
regarding the City’s sublease with the Evanston Wilmette Golf Course
Association for the Frank Govern Memorial Golf Course. The resolution is
presented with minor revisions per instructions of the Human Services
Committee on June 6, 2011.
For Action
City Council Agenda June 13, 2011 Page 8 of 9
6/9/2011 9:17 AM
OTHER COMMITTEES
(O1) Ordinance 36-O-11, Amending Evanston City Code, 1-5-3(A)
Rules Committee recommends adoption of Agenda Item (O1) Resolution 34-R-
11 and Agenda Item (O2) Ordinance 36-O-11. Title, 1, Chapter 5, Section 3(A) of
the Evanston City Code and City Council Rule 16.5 currently state that the City
Council meetings shall be held semi monthly or twice a month, respectively. On
May 2, 2011, the Rules Committee met and considered an amendment to the
Evanston City Code and City Council Rule noted above. The Rules Committee
recommends that the City Council meetings be held three times a month. This
ordinance was introduced at the May 23, 2011, City Council meeting.
For Action
(O2) Approval for Financial Assistance for Marketing Support for
Redevelopment of the Southeast Corner Main Street and Chicago Avenue
The Economic Development Committee and staff recommend to City Council
approval of financial assistance in the amount of $20,000 for OMS Evanston LLC
(“OMS”), the development team seeking to develop the southeast corner of Main
Street and Chicago Avenue. The financial assistance will be for the purpose of
funding marketing activities related to the development of the site as a mixed-use
office and retail development. Funding will be provided by the Economic
Development Fund’s Business Attraction and Expansion budget (# 5300.62660).
(O3) Approval for Assistance from the Façade Improvement Program for Bossell
Imports (1905 Church Street Street)
The Economic Development Committee and staff recommend approval for
financial assistance for façade improvements for Bosell Imports located at 1905
Church Street on a 50/50 cost-sharing basis not to exceed $1,400. Funding will
be provided by the Economic Development Fund’s Business District
Improvement Fund (# 5300.65522).
(O4) Approval for Assistance from the Façade Improvement Program for 2800
Central Street
The Economic Development Committee and staff recommend approval for
financial assistance for façade improvements for Central Street Café located at
2800 Central Street on a 50/50 cost-sharing basis not to exceed $9,400. This
recommendation is conditional upon work commencing and being completed
after the execution of a Program Agreement between the applicant and the City.
Work begun prior to the execution of a Program Agreement will be ineligible to
receive funding through the Façade Improvement Program. Funding will be
provided by the Economic Development Fund’s Business District Improvement
Fund (# 5300.65522).
City Council Agenda June 13, 2011 Page 9 of 9
6/9/2011 9:17 AM
APPOINTMENTS
(AP1) For Reappointment to:
Zoning Board of Appeals Mathew J. Rodgers
MEETINGS SCHEDULED THROUGH JUNE 2011
Upcoming Aldermanic Committee Meetings:
Wednesday, June 15 7 pm Northwestern University/City Committee
Monday, June 20 7 pm City Council Meeting
Tuesday, June 21 7:30 pm Housing & Community Dev Act Committee
Wednesday, June 22 6 pm Transportation/Parking Committee
Wednesday, June 22 7:30 pm Economic Development Committee
Monday, June 27 5:45 pm Administration and Public Works Committee
Monday, June 27 7:15 pm Planning & Development/City Council Meeting
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