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HomeMy WebLinkAbout05.23.11 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, May 23, 2011 Administration & Public Works (A&PW) Committee meets at 5:45 p.m. Planning & Development (P&D) Committee meets at 7:15 p.m. City Council meeting will convene immediately after P&D. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Burrus (II) Mayor Proclamations and Public Announcements (III) City Manager Public Announcements and Presentations Memorial Day Trash Collection Schedule (IV) Communications: City Clerk (V) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (VI) Consent Agenda: Alderman Rainey (VII) Report of the Standing Committees Administration & Public Works - Alderman Holmes Planning & Development - Alderman Wilson Human Services - Alderman Tendam City Council Agenda May 23, 2011 Page 2 of 8 5/18/2011 5:03 PM (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of May 9, 2011 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 5/8/11 $2,488,528.91 (A2) City of Evanston Bills FY2011 through 5/24/11 $2,979,024.98 (A3.1) Approval of Contract Award for the Management and Operation of Three (3) Downtown Parking Facilities to Central Parking System (RFP 11-66) Staff recommends contract award to Central Parking System (CPS) (1 N. LaSalle, Suite 1650, Chicago, IL) to manage and operate the Sherman Plaza, Maple Avenue and Church Street parking facilities. The contract term is for an initial 2-year and 8 month period beginning May 1, 2011 and terminating December 31, 2013 with two optional 1-year renewals, for a not-to-exceed cost of $1,007,099 for the first eight (8) months of the contract, $1,511,299 for year two (2) and $1,545,977 for year three (3). Funding is provided by the Parking Fund. For Action (A3.2) Approval of Contract for Meter Transmission Units Purchase to Water Resources Inc. (Bid 12-24) Staff recommends City Council approval of a two-year contract in response to Bid 12-24 for Meter Transmission Units Purchase to Water Resources Inc. (390 Sadler Avenue, Elgin, IL) in the amount of $58,000. Funding for the contract will be from the Water Fund. In FY 2011, funding is in the amount of $25,100. In FY 2012, funding will be provided in the amount of $32,900. For Action City Council Agenda May 23, 2011 Page 3 of 8 5/18/2011 5:03 PM (A3.3)Approval of a One-month Extension to the City’s Current Electricity Supply Agreement with MidAmerican Energy Company and Approval of an Electricity Supply Agreement for 23 City Owned Facilities based on Bids to Be Received on May 23, 2011 (RFP 12-23) Staff recommends approval of a one-month extension to the City’s current Electricity Supply Agreement with MidAmerican Energy Company (4299 NW Urbandale Drive, Urbandale, IA) and approval of an Electricity Supply Agreement with the low, responsive and responsible proposer to RFP 12-23 to supply electrical energy to twenty-three (23) City owned facilities beginning July 1, 2011. The low responsive and responsible proposer will be determined upon receipt of pricing on the morning on May 23, 2011 which will then be presented to Administration and Public Works Committee that night. For Action (A3.4) Approval of Professional Services Contract to Behles + Behles for Service Center Locker Room Renovation Project (RFP 12-14) Recommend award of design services for the Service Center Locker Room Renovation Project to Behles + Behles (818 Church Street, Evanston, IL) at a total cost of $40,200. Funding is provided by FY 2011 CIP Account #415227 with a total allocation of $37,500 and anticipated FY2012 CIP funding of $2,700. For Action (A3.5) Approval of a Sole Source Purchase for the BAS Upgrade Project at the Evanston Service Center Staff recommends approval of a sole source purchase of Andover brand Building Automation System (BAS) controls from Schneider Electric (17475 Palmer Blvd, Homewood, IL) for the BAS Upgrade Project at the Evanston Service Center in the amount of $97,000. Funding is provided by CIP Account #415228 with a total allocation of $100,000. For Action (A3.6) Approval of Contract Award Recommendation to NES, Inc. for the Abatement and Disposal of Asbestos Containing Material at the Lorraine H. Morton Civic Center (Bid 12-18) Staff recommends approval of the abatement and disposal of asbestos containing material at the Lorraine H. Morton Civic Center to NES, Inc. (19015 Jodi Road., Unit B, Mokena, IL), in the amount of $44,000. Funding is provided by CIP Account # 415175.65510 with a total allocation of $450,000. For Action (A3.7) Approval of Contract with Nels Johnson Tree Experts, Inc. for the 2011 Dutch Elm Disease Control Program (Bid 12-28) Staff recommends approval of a contract in the amount of $697,305 with Nels Johnson Tree Experts, Inc. (NJTE) (912 Pitner Avenue, Evanston, IL) for the 2011 Dutch Elm Disease Control Program. Funding for this contract will come from the General Fund (3535.62496) in the amount of $216,400 and Reserve funds from previous years (100.41332) in the amount of $513,216. For Action City Council Agenda May 23, 2011 Page 4 of 8 5/18/2011 5:03 PM (A3.8) Approval of Contract with Morton Salt for Purchase of Rock Salt (Bid 12-22) Staff recommends City Council approval of a contract for the purchase of up to 7000 tons of rock salt to Morton Salt (123 N. Wacker Drive, Chicago, IL) for a winter season total of $419, 490. Funding for this purchase will be from the Snow and Ice Control Fund, 2680.65015. Funding is to be split between FY 2011 ($200,000) and FY2012 ($219,490). For Action (A3.9) Approval of Annual Harley Davidson Lease Agreement for the Evanston Police Department The staff of the Fleet Services Division of the Public Works Department and Police Department recommend City Council approval for the City Manager to sign a one (1) year lease agreement with Chicago Harley Davidson Inc. (2929 Patriot Boulevard in Glenview, IL) in the amount of $23,940 for the period of June 1, 2011 to June 1, 2012 for seven (7) leased Harley Davidson motorcycles. Funding is provided by Fleet Capital Outlay, Vehicle Lease Charges (7720.62402) with a budgeted amount of $25,000 for this lease expense. For Action (A3.10)Approval of Contract with Carl Walker, Inc. for Design Engineering Services for Emergency Repair of Service Center Parking Deck Staff recommends approval of the contract for Parking Deck Restoration Design Engineering Services to Carl Walker, Inc. (1920 South Highland Avenue, Suite 210, Lombard, IL) to facilitate the emergency repair of the Evanston Municipal Service Center, Building D, parking deck. Funding for this work will come from the CIP Fund “Service Center Parking Deck Repairs” (415224) in the amount of $44,300. The budgeted amount is $50,000. For Action (A3.11)Approval of Single Source Purchase of Library Automation Services from Cooperative Computer Services Staff recommends approval of the single source purchase of library automation services from Cooperative Computer Services (CCS) (3355J N. Arlington Heights Rd., Arlington Heights, IL) in the amount of $82,613.74. This is a 1.7% decrease over last year on an annualized basis. Funding in the amount of $78,053 will be from the Library’s Technical Services Computer Licenses and Support account (2835.62340) and $4,560.74 from the Adult Services Computer Licenses and Support account (2806.62340). The City Council approved an intergovernmental agreement with Cooperative Computer Services for the provision of library automation services in 2005. For Action City Council Agenda May 23, 2011 Page 5 of 8 5/18/2011 5:03 PM (A4) Resolution 32-R-11: Authorizing the City Manager to Execute a Five (5) Year Lease Allowing Continued Use of Parking Lot 38 Located 1016 Grove Street Staff recommends City Council approval of Resolution 32-R-10 authorizing the City Manager to enter a five (5) year lease allowing continued use of City Parking Lot 38 located at 1016 Grove Street. Lease will be with the Young Men’s Christian Association (YMCA) located 1000 Grove Street, Evanston, IL 60201. Funding for the lease will be provided by the Parking Fund, Account 7015.62375. For Action (A5) Resolution 28-R-11: Authorizing Lease of First Floor Civic Center Office Space to the League of Women Voters of Evanston Staff recommends approval of Resolution 28-R-11 which authorizes a new one- year lease for first floor office space with the League of Women Voters of Evanston from June 1, 2011 to May 31, 2012 with a rent increase of 3% from $208.00 per month to $214.00 per month. For Action (A6) Resolution 33-R-11: Authorizing the Open Space Lands Acquisition and Development (OSLAD) Grant Application for the Centennial Park Lagoon Staff recommends approval of Resolution 33-R-11 which authorizes the City Manager to sign the Resolution of Authorization for the Open Space Lands Acquisition and Development (OSLAD) grant application through the Illinois Department of Natural Resources for the Centennial Park Lagoon Renovation Project. The program operates on a reimbursement basis providing up to 50% assistance for approved project costs. A private donor has offered a $500,000 donation in support of this project. The OSLAD grant application will request a maximum grant award of $400,000. A commitment of $100,000 in Capital Improvement Program (CIP) funding through the pending FY 2012 budget will also be required For Action (A7) Ordinance 28-O-11 Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Water Pollution Control Loan Program Staff recommends approval of Ordinance 28-O-11 authorizing the City to borrow funds from the Illinois Environmental Protection Agency Water Pollution Control Loan Program. Loan funds will be used for the construction of the Large Diameter Sewer Rehabilitation Phase I project. This ordinance authorizes the City to borrow up to $4,000,000. The debt service will be paid from the Sewer Fund. Staff has attached a revised long-term funding analysis that includes this loan and the debt service for repayment. For Introduction City Council Agenda May 23, 2011 Page 6 of 8 5/18/2011 5:03 PM (A8) Ordinance 47-O-11: Provisionally Adopting, Enacting and Re-enacting Titles 1, 2, and 11 of the Evanston City Code Staff submits for review and consideration adoption of Ordinance 47-O-11 provisionally amending the following Titles to the Evanston City Code: 1) Title 1, General Administration; 2) Title 2, Boards and Commissions; and 3) Title 11, Administrative Adjudication. For Introduction (A9) Ordinance 32-O-11: Authorizing an Amendment to the Real Estate Sales Contract for Sale of City Owned Property in the 700 Block of Chicago Avenue to Evanston Devco, LLC (AMLI Residential) Staff recommends approval of Ordinance 32-O-11, which includes the reduced sale price of $770,085 for the City property on the 700 block of Chicago Avenue due to current market conditions and the substantial change in property valuation. AMLI anticipates proceeding with construction in 2011 subject to final private financing approval. AMLI has been pursuing plan reviews by multiple City departments in the past 90 days. This Ordinance was introduced at the May 9, 2011 City Council meeting. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 39-O11, Granting a Special Use for a Resale Establishment at 1610 Maple Street in the D3 Downtown Core Development District Staff and the Zoning Board of Appeals (ZBA) recommend the adoption of Ordinance 39-O-11, granting a special use permit for the operation of a Resale Establishment with certain conditions at 1610 Maple Avenue. The proposed business meets all special use standards as identified in the attached ZBA findings letter and complies with the General Plan that designates this area as the Central Business District, as identified in the staff report to the Zoning Board of Appeals. For Introduction (P2) Ordinance 46-O-01, Granting a Special Use Permit For The Planned Development Proposed at 1915-1919 Grey Avenue Plan Commission and City staff recommend the adoption of Ordinance 46-O-01, granting a special use permit for the planned development proposed at 1915- 1919 Grey Avenue. This proposed development will stimulate neighborhood revitalization and provide 6 units of affordable housing, four units of new construction and two rehabilitated units as part of Neighborhood Stabilization Program 2 (NSP2). The applicant requests to exceed development allowances to build a 4 unit multi-family structure on the property and to allow the new residential building to stand 9’ 4 ½” from the existing residential structure. This development allowance requires a 2/3 approving vote from the City Council. For Introduction City Council Agenda May 23, 2011 Page 7 of 8 5/18/2011 5:03 PM (P3) Ordinance 53-O-11: Amending Various Portions of the Green Building Ordinance Staff recommends passage of Ordinance 53-O-11, amending various portions of the Green Building Ordinance, Title 5, Chapter 24 of the City of Evanston Code of 1979. This amendment provides for an appendix to address Evanston Sustainable Building Measures for New Construction which is part of an option for compliance with the City’s goal of green building design for buildings ten thousand square feet (10,000 sq. ft.) to twenty thousand square feet (20,000 sq. ft.) For Introduction HUMAN SERVICES COMMITTEE (H1) Ordinance 34-O-11: Farmers’ Market Ordinance Amendments Staff recommends approval of Ordinance 34-O-11 Amending Chapter 25, “Farmers’ Market,” of Title 3, “Business Regulations,” of the Evanston City Code, Related to the Regulation of Farmers’ Markets. The Human Services Committee reviewed and approved the changes to the ordinance on Monday, May 2, 2011. This ordinance was introduced at the May 9, 2011 City Council meeting at which time information was requested from the Health Department regarding food sanitation guidelines. For Action OTHER COMMITTEES (O1) Resolution 34-R-11, Amending City Council Rule 16.5 Rules Committee recommends adoption of Agenda Item (O1) Resolution 34-R- 11 and Agenda Item (O2) Ordinance 36-O-11. Title, 1, Chapter 5, Section 3(A) of the Evanston City Code and City Council Rule 16.5 currently state that the City Council meetings shall be held semi monthly or twice a month, respectively. On May 2, 2011, the Rules Committee met and considered an amendment to the Evanston City Code and City Council Rule noted above. The Rules Committee recommends that the City Council meetings be held three times a month. For Action (O2) Ordinance 36-O-11, Amending Evanston City Code, 1-5-3(A) Rules Committee recommends adoption of Agenda Item (O1) Resolution 34-R- 11 and Agenda Item (O2) Ordinance 36-O-11. Title, 1, Chapter 5, Section 3(A) of the Evanston City Code and City Council Rule 16.5 currently state that the City Council meetings shall be held semi monthly or twice a month, respectively. On May 2, 2011, the Rules Committee met and considered an amendment to the Evanston City Code and City Council Rule noted above. The Rules Committee recommends that the City Council meetings be held three times a month. For Introduction City Council Agenda May 23, 2011 Page 8 of 8 5/18/2011 5:03 PM (O3) Consolidated Annual Performance and Evaluation Report 2009/10 The Housing and Community Development Act Committee and staff recommend approval of the City’s Consolidated Annual Performance and Evaluation Report (CAPER) regarding the City’s Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Shelter Grant (ESG) programs for 2010/11. The CAPER must be submitted to the Chicago Field office of the U.S. Department of Housing and Urban Development by May 31, 2010. For Action APPONTMENTS Firefighters Pension Board Joe Romano M/W/EBE Development Committee Schona Buranda West Oakton Development Committee Allan Spear MEETINGS SCHEDULED THROUGH MAY 2011 Upcoming Aldermanic Committee Meetings: Tuesday, May 24 7 pm Community Meeting: Disposable Bags Wednesday, May 25 6 pm Transportation/Parking Committee Wednesday, May 25 7:30 pm Economic Development Committee Thursday, May 26 5:30 pm Emergency Telephone System Board -------------------------------------------------------------------------------------------------------------------------------------------- Information is available about Evanston City Council meetings at: http://www.cityofevanston.org/government/agendas-minutes/agendas-minutes---city-council/index.php. Questions can be directed to the City Manager’s Office at 847-866-2936. The city is committed to ensuring accessibility for all citizens; If an accommodation is needed to participate in this meeting, please contact this City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.