HomeMy WebLinkAbout05.09.11
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, May 9, 2011
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee meets at 7:15 p.m.
City Council meeting will convene immediately after P&D.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Rainey
(II) Mayor Proclamations and Public Announcements
Awards Honoring Rotary International 2010-11 President Ray Klinginsmith
and Retirement of Rotary General Secretary Ed Futa
National Preservation Month -- May 2011
Evanston Police Appreciation Day – May 11, 2011
(III) City Manager Public Announcements and Presentations
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen comment is intended to foster dialogue in a respectful and civil manner.
Citizen comments are requested to be made with these guidelines in mind.
(VI) Consent Agenda: Alderman Rainey
(VII) Report of the Standing Committees
Administration & Public Works - Alderman Holmes
Planning & Development - Alderman Wilson
Human Services - Alderman Tendam
City Council Agenda May 9, 2011 Page 2 of 6
5/4/2011 4:13 PM
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of April 25, 2011
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 4/24/11 $2,467,845.34
(A2) City of Evanston Bills FY2011 through 5/10/11 $2,267,675.59
City of Evanston Credit Card Bills through 3/31/11 $ 119,392.78
(A3.1) Approval of Renewal Agreement with Open Kitchens Inc. for the 2011
Summer Food Service Program (Bid 11-01)
Staff recommends City Council approval of the renewal agreement for the 2011
Summer Food Service Program to Open Kitchens Inc. (1161 West 21st Street,
Chicago, IL) in the not-to-exceed amount of $2.3197 per lunch. $78,000 is
budgeted in business unit 3050 for the cost of the lunches. This is a
reimbursement program in which the total amount of reimbursement the City will
receive is dependent upon the number of lunches served and varies depending
on the levels of participation. The current rate of reimbursement set by the
Federal Government is $3.23 per lunch served.
For Action
(A3.2) Approval of Contract Award Recommendation to J. Gill and Company for
the 2011 Parking Lot 60 Repair Project (Bid 11-64)
Staff recommends approval of the 2011 Parking Lot 60 Repair Project to J. Gill
and Company (236 E. 161st Place, Suite A, South Holland, IL) in the amount of
$76,020. Funding will be provided by Capital Improvement Program Account #
415896 with a budget of $96,000.
For Action
City Council Agenda May 9, 2011 Page 3 of 6
5/4/2011 4:13 PM
(A3.3) Approval of Contract Award Recommendation to G.A. Johnson & Son for
the 2011 Sherman Plaza Garage Gap Repair Project (Bid 12-09)
Staff recommends approval of the 2011 Sherman Plaza Parking Garage Gap
Repair Project to G.A. Johnson & Son (828 Foster Street, Evanston, IL) in the
amount of $76,330. Funding will be provided by Capital Improvement Program
Account # 416138 with a budget of $2,100,000.
For Action
(A3.4) Approval of Contract Award to Arrow Road Construction Company for the
Dodge Avenue Resurfacing Project (Bid 12-16)
Staff recommends City Council approval of a contract award for the Dodge
Avenue Resurfacing Project (Oakton Street to Lee Street) to Arrow Road
Construction Company (3401 S. Busse Road, Mount Prospect, IL) in the amount
of $697,435.65. Funding for this work will be provided by the Motor Fuel Tax
Fund ($300,000; Fund # 200) and the CIP Fund ($397,435.65; Fund # 415857).
For Action
(A3.5) Approval of Contract Agreement for Evanston Water Utility Supervisory
Control and Data Acquisition System (SCADA) Upgrades to Allan
Integrated Control Systems, Inc. (RFP 11-42)
Staff recommends City Council approval of an agreement to provide design-build
services for the Evanston Water Utility’s Supervisory Control and Data
Acquisition System Upgrades (SCADA) to Allan Integrated Control Systems, Inc.
(2021 Beulah Avenue, East Troy, WI) in the not-to-exceed amount of $1,649,642.
Funding will be provided from two sources. The City has applied for a grant from
the Illinois Department of Commerce and Economic Opportunity (IL DCEO) in the
amount of the $350,000. The Water Fund, Account 733078, will provide the
remainder of the funding in the amount of $1,299,642.
For Action
(A4) Resolution 26-R-11 Authorizing the Lease of the Computer Lab in Main
Library to Workforce Board of Northern Cook County
Staff recommends City Council approval of Resolution 26-R-11 authorizing the
lease agreement by and between the City of Evanston and Workforce Board of
Northern Cook County, a non-profit corporation for the lease of a computer lab in
the Main Library. The lease will be for a one-year term (May 15, 2011 through
May 14, 2012) and leased at a rental rate of $17,400/per year.
For Action
(A5) Resolution 30-R-11 Authorizing the Lease of Office Space in Main Library to
Foundation65
Staff recommends City Council approval of Resolution 30-R-11 authorizing the
execution of a lease agreement by and between the City of Evanston and
Foundation65, a non-profit corporation for office space in the Main Library. The
lease will be for a three year term (May 15, 2011 through May 14, 2014) and
leased at a rental rate of $5,000/per year ($416.67/per month).
For Action
City Council Agenda May 9, 2011 Page 4 of 6
5/4/2011 4:13 PM
(A6) Ordinance 32-O-11: Authorizing an Amendment to the Real Estate Sales
Contract for Sale of City Owned Property in the 700 Block of Chicago
Avenue to Evanston Devco, LLC (AMLI Residential)
Staff recommends approval of Ordinance 32-O-11, which includes the reduced
sale price of $770,085 for the City property on the 700 block of Chicago Avenue
due to current market conditions and the substantial change in property
valuation. AMLI anticipates proceeding with construction in 2011 subject to final
private financing approval. AMLI has been pursuing plan reviews by multiple City
departments in the past 90 days.
For Introduction
(A7) Ordinance 27-O-11: Authorizing the Sale of Surplus Fleet Vehicles
Staff recommends City Council authorization that various vehicles and equipment
owned by the city listed below can be publicly offered for sale through public
auction based on Ordinance 27-O-11. The vehicles and equipment are presently
out of service, having been assigned previously to various divisions/departments
within the City of Evanston. The auctions are through Obenauf Auctioneers
Service, 118 North Orchard, Round Lake, Illinois. This ordinance was introduced
at the April 25, 2011, City Council meeting.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Approval of Sidewalk Café for Royin Sushi Bar, 1930 Central St
Health Department staff recommends approval of a first-time application for a
sidewalk café (SWC) permit for Royin Sushi Bar, a Type 1 Restaurant with no
liquor license, located at 1930 Central Street and operated under owner Red
Maki Inc.
For Action
(P2) Approval of Sidewalk Café for Casteel Coffee, 2924 Central St
Health Department staff recommends approval of a first-time application for a
sidewalk café (SWC) permit for Casteel Coffee, a Type 2 Restaurant with no
liquor license, located at 2924 Central Street and operated under owner
Rubiaceous, Inc. The applicant is asking that City Council waive the requirement
that flatware, dishware and beverage containers be reusable.
For Action
(P3) Approval of Sidewalk Café for Other Brother Coffeehouse, 1549 Sherman
Ave
Health Department staff recommends approval of a first-time application for a
sidewalk café (SWC) permit for Other Brother Coffeehouse, a Type 2 Restaurant
with no liquor license, located at 1549 Sherman Avenue and operated under
owner K2 Coffeehouse, Inc. The applicant is asking that City Council waive the
requirement that flatware, dishware and beverage containers be reusable.
For Action
City Council Agenda May 9, 2011 Page 5 of 6
5/4/2011 4:13 PM
(P4) Ordinance 31-O-11: Amending Section 4-13-1 of the City Code, “Approval
of Plats”
Staff recommends approval of amendments to the City Code associated with the
City Council’s approval of subdivision of plats. City Council had requested staff
to investigate revisions to the City Code (1963) to insure that all plat approvals
conform with all applicable ordnances of the City, and to also be assured of the
construction and sequencing of the infrastructure necessary to support the
proposed subdivision. This ordinance was introduced at the April 25, 2011, City
Council meeting.
For Action
HUMAN SERVICES COMMITTEE
(H1) Approval of Township of Evanston April 2011 Bills
Township of Evanston Supervisor recommends City Council approval of the
Township of Evanston bills, payroll, and medical payments for the month of April
2011 in the amount of $104,580.45.
For Action
(H2) Ordinance 34-O-11: Farmers’ Market Ordinance Amendments
Staff recommends approval of Ordinance 34-O-11 Amending Chapter 25,
“Farmers’ Market,” of Title 3, “Business Regulations,” of the Evanston City Code,
Related to the Regulation of Farmers’ Markets. The Human Services Committee
reviewed and approved the changes to the ordinance on Monday, May 2, 2011.
For Action
ECONOMIC DEVELOPMENT COMMITTEE
(O1) Approval of Evanston’s Great Merchants Grant Program
The Economic Development Committee and staff recommend approval of the
revised Neighborhood Business District Improvement Grant Program – renamed
“Evanston’s Great Merchants Grant” for utilization in the annual allocation of
funds for Evanston’s business districts. For the remainder of the 2011 fiscal year,
funding is recommended to come from the Business District Improvement Fund
(Account 5300.65522). In the 2012 Fiscal Year, the proposed funding would be
from the Economic Development Fund.
For Action
City Council Agenda May 9, 2011 Page 6 of 6
5/4/2011 4:13 PM
MEETINGS SCHEDULED THROUGH MAY 2011
Upcoming Aldermanic Committee Meetings:
Wednesday, May 11 6 pm M/W/EBE Advisory Committee
Monday, May 16 7 pm Special City Council (Budget)
Tuesday, May 17 7:30 pm Housing & Community Dev. Act Committee
Thursday, May 19 5:30 pm City-School Committee, at District 65
Monday, May 23 5:45 pm Administration & Public Works Committee
Monday, May 23 7:15 pm Planning and Development/City Council
Wednesday, May 25 6 pm Transportation/Parking Committee
Wednesday, May 25 7:30 pm Economic Development Committee
Thursday, May 26 5:30 pm Emergency Telephone System Board