HomeMy WebLinkAbout03.28.11
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, March 28, 2011
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee meeting is cancelled.
City Council meeting will convene at 7:15 p.m.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Holmes
(II) Mayor Proclamations and Public Announcements
National Fair Housing Month, April 2011
National Public Health Week, April 7-13
Shore Community Services 60th Anniversary, April 9, 2011
Introduction of Dwight Hohl as Fire Division Chief of Life Safety Services
Promotion and Oath of Office for Geoff Block to Fire Division Chief of
Training and Administrative Services
(III) City Manager Public Announcements and Presentations
Presentation by William Geiger of McGaw YMCA
Environmental Hall of Fame Award
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen comment is intended to foster dialogue in a respectful and civil manner.
Citizen comments are requested to be made with these guidelines in mind.
(VI) Special Order of Business: Affordable Housing Update
City Council Agenda March 28, 2011 Page 2 of 7
3/24/2011 8:48 AM
(VII) Consent Agenda: Alderman Rainey
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Holmes
Planning & Development - Alderman Rainey
Human Services - Alderman Grover
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(X) Executive Session
(XI) Adjournment
SPECIAL ORDER OF BUSINESS
(SP1) Affordable Housing Update
Affordable Housing is one of the 13 City Council goal areas. Affordable Housing
is defined as rental and ownership housing that is affordable for households of
modest means and who, based on local housing market conditions, are likely to
spend more than 30% of gross income on housing.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of March 14, 2011
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 3/13/11 $2,462,035.56
(A2) City of Evanston Bills FY2010/11 through 3/29/11 $1,210,791.09
City of Evanston Bills FY2011 through 3/29/11 $ 906,275.92
City Council Agenda March 28, 2011 Page 3 of 7
3/24/2011 8:48 AM
(A3.1) Approval of Contract Award for the Crown Park Phase I and Phase II
Environmental Site Assessment and Preliminary Geotechnical Engineering
Services to Environmental Protection Industries (RFP 11-53)
Staff recommends City Council approval of a contract award for the Crown Park
Phase I and Phase II Environmental Site Assessment and Preliminary
Geotechnical Engineering Services to Environmental Protection Industries (EPI)
(16650 South Canal, South Holland, IL) at a total cost of $7,510. This study is to
determine if potential environmental concerns exist on the property, evaluate
those concerns, and conduct preliminary geotechnical investigations to
determine potential foundation systems for a new Crown Center prior to releasing
an RFP to prequalified vendors. Funding will be provided by Capital Improvement
Program Account #415555, with a budget of $143,000.
For Action
(A3.2) Approval of Contract Award for Crown Market Validation and Financial
Feasibility Study to HVS Convention, Sports & Entertainment Facilities
Consulting (RFP 11-59)
Staff recommends City Council approval of a contract award for the Crown
Market Validation and Financial Feasibility Study to HVS Convention, Sports &
Entertainment Facilities Consulting (205 West Randolph, Suite 1650, Chicago,
IL) at a total cost of $49,500. This study is to validate the market feasibility and
financial strategy of the proposed project prior to releasing an RFP to prequalified
vendors. Funding will be provided by Capital Improvement Program Account
#415555, with a budget of $143,000.
For Action
(A3.3) Approval of 2011 Special Events Calendar
Staff recommends City Council approval of the 2011 calendar of special events,
contingent upon compliance of all requirements as set forth by the Special Event
Policy & Guidelines, with the exception of one new proposed event: Women’s
TK9 Race. The Special Events Committee requires further discussion with the
Women’s TK9 Race event coordinator and will provide a recommendation for this
event at a later date.
For Action
(A3.4) Approval of Three Year Schedule for Public Elm Tree Injection Program
Staff recommends that the City Council approve a three-year schedule for the
Elm Tree Injection Program. At the November 22, 2010 Council meeting
approving the FY2011 budget, staff was directed by Council to include all public
elm trees above 10” diameter, thus adding 840 additional trees. At that time, a
report was requested by Council to outline how the additional trees would be
added to the program.
For Action
City Council Agenda March 28, 2011 Page 4 of 7
3/24/2011 8:48 AM
(A3.5) Approval of Contract award for 2011 MFT Street Resurfacing Program to
Schroeder Asphalt Services (Bid 11-85)
Staff recommends City Council approval of a contract in response to Bid 11-85 to
award the 2011 MFT Street Resurfacing Contract to Schroeder Asphalt Services
(P.O. Box 831, Huntley, IL) in the amount of $693,865.90. Funding for this work
will be from Motor Fuel Tax Funds. The budgeted amount is $1,000,000.
For Action
(A3.6) Approval of Estimated Annual User Charge for 2011 with the Metropolitan
Water Reclamation District of Greater Chicago for Disposal of Sludge
Generated as Part of the Water Treatment Process
Staff recommends City Council approval of the Estimated Annual User Charge
for 2011 with the Metropolitan Water Reclamation District of Greater Chicago
(MWRDGC) for Disposal of Sludge generated as part of the water treatment
process in the amount of $300,958.19. Ten payments of $30,095.82 will be made
beginning March 1 and ending on December 1, 2011. Funding for this work will
be from the Water Fund, Account 7110.62420. This account has a budget of
$387,345 specifically allocated for MWRDGC sludge disposal fees.
For Action
(A3.7) Approval of Purchase of Recycling Containers from Wausau Tile, Inc., (Bid
11-68)
Staff recommends City Council approval of a purchase in response to Bid 11-68
of 350 recycling containers for the business districts and 75 recycling containers
for athletic fields from Wausau Tile, Inc. (Wausau, WI 54402) in the amount of
$89,750. Funding for this work will be from the Energy Efficiency and
Conservation Block Grant which has budgeted $90,000 for this project.
For Action
(A4) Resolution 16-R-11: Authorizing the City Manager to Execute the Easement
Agreement with Sunesys L.L.C. for the Installation of Dark Fiber Optic
Cable
Staff recommends that the City Council adopt Resolution 16-R-11 to grant a
utility easement to Sunesys L.L.C. for the installation of Dark Fiber Optic Cable in
the public right-of-way. The local Sunesys office is located at 18 West 140
Butterfield Road, 15th floor, Oakbrook Terrace, IL, 60181. No City funding is
required for this fiber optic cable installation. Sunesys will be assessed a utility
easement fee of $5 per square foot for 13,800 square feet, for a total fee of
$69,000 to be deposited into Right-of-Way account 2630.52126.
For Action
(A5) Ordinance 19-O-11: Special Assessment #1506 Alley Paving Project – North
of Main Street, East of Grey Avenue
Staff recommends approval of proposed Ordinance 19-O-11 by which City
Council would authorize paving of the alley north of Main Street, east of Grey
Avenue through the Special Assessment Process. Funding for this work will be
50% special assessment funds and 50% by home owners to be collected over a
City Council Agenda March 28, 2011 Page 5 of 7
3/24/2011 8:48 AM
period of ten years. The City’s share ($130,707.35) will be paid by the special
assessment fund 6365.65515. This ordinance was introduced at the March 14,
2011 City Council meeting. This ordinance was introduced at the March 14, 2011
City Council meeting. This ordinance was introduced at the March 14, 2011 City
Council meeting.
For Action
(A6) Ordinance 20-O-11: Special Assessment #1507 Alley Paving Project – North
of Brummel Street, East of Callan Avenue
Staff recommends approval of proposed Ordinance 20-O-11 by which City
Council would authorize paving of the alley north of Brummel Street, east of
Callan Avenue through the Special Assessment Process. The estimated total
special assessment cost of paving the alley is $61,150.10. The City’s share is
$45,862.57 which is 75% of the total cost due to the adjacent CTA property on
the north side of the proposed alley paving project. It has been the City’s practice
to fund the share of public agencies. Funding for this work will be 75% special
assessment funds and 25% by home owners to be collected over a period of ten
years. The City’s share ($45,862.57) will be paid by the special assessment fund
6365.65515. This ordinance was introduced at the March 14, 2011 City Council
meeting.
For Action
(A7) Ordinance 21-O-11: Amending City Code Section 3-5-6-(Y) Class Y Liquor
Licenses, to Regulate Wine Tastings and Permit Sales of Warm Beer
Local Liquor Commissioner recommends City Council adoption of Ordinance 21-
O-11, Amending City Code Section 3-5-6-(Y) Class Y Liquor Licenses, to
Regulate Wine Tastings and Permit Sales of Warm Beer. The proposed
ordinance will permit licensees to charge for wine tastings and to sell warm beer
in no more than 10% of their stores. The proposed amendments conform to state
statute. This ordinance was introduced at the March 14, 2011 City Council
meeting.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Resolution 13-R-11: Approving a Plat of Subdivision for 2408 Orrington
Avenue, Former Site of Kendall College
Resolution 13-R-11 was tabled by the City Council on February 28 and March
14, 2011 to allow more discussions between the property owner’s attorney and
the City. Based on these discussions staff presents the Resolution 13-R-11
dated March 22, 2011, which differs from that which was on the floor at the
March 14, 2011 Council meeting. This alternate resolution represents staff’s best
attempt at further negotiation of the outstanding issues regarding the proposed
subdivision with the developer’s counsel.
For Action
City Council Agenda March 28, 2011 Page 6 of 7
3/24/2011 8:48 AM
(P2) Ordinance 11-O-11: Accepting the Dedication of Public Alleys as a Product
of Approval of a Plat of Subdivision for 2408 Orrington, the Former Site of
Kendall College
As indicated in the memorandum summarizing Resolution 13-R-11, proposed
resubdivision for 2408 Orrington, City staff has discussed the remaining issues
about the Plat of Resubdivision for 2408 Orrington with the owner’s attorney. An
alternative Resolution has been prepared for consideration dated March 22,
2011. If the alternative resolution is approved, then this ordinance needs to be
amended to mirror the revised language in the approved resolution. Staff
recommends approval of Ordinance 11-O-11, including the enclosed Alternative
Proposed Alley Plan (Exhibit B to 11-O-11). This item was held in Committee on
January 24, 2011, and was introduced at the February 14, 2011 City Council
meeting.
For Action
HUMAN SERVICES
(H1) Ordinance 5-O-11 Amending Title 7, “Public Ways” Chapter 8, “Trees and
Shrubs” to Add Section 8, “Tree Preservation
Staff recommends approval of language modifications to the proposed Tree
Preservation Ordinance 5-O-11 as approved by the Human Services Committee
on March 7, 2011. The proposed ordinance has been revised since the January
24, 2011 City Council meeting to reflect concerns from the Public Works,
Community and Economic Development, and Utilities Department Directors. This
ordinance was introduced at the March 14, 2011 City Council meeting.
For Action
OTHER COMMITTEES
(O1) Resolution 22-R-11: Mayor Pro Tem Schedule for Remainder of 78th City
Council
Staff recommends consideration of Resolution 22-R-11 setting forth a proposed
schedule of Mayor Pro Tem appointments for rest of the term of the 78th City of
Evanston City Council.
For Action
City Council Agenda March 28, 2011 Page 7 of 7
3/24/2011 8:48 AM
(O2) Resolution 21-R-11: Approving Release of Certain Closed Session Minutes
Recommend approval of Resolution 21-R-11 approving release of the closed
session meeting minutes listed on Exhibit A and determining that a need still
exists for confidentiality as to the minutes on Exhibit B. Minutes to be released in
whole from 2000 through 2002 will be available on the City’s Transparency Web
pages on Tuesday, March 29, 2011. Minutes to be released from later years will
be made available as soon as possible. Minutes to be released total 108
meetings and are listed below by year.
2000: 20 sets of minutes
2001: 19 sets of minutes
2002: 19 sets of minutes
2007: 19 sets of minutes
2008: 18 sets of minutes
2009: 12 sets of minutes
2010: 1 set of minutes
For Action
APPOINTMENTS
(AP1) For Appointment to:
Library Board Margaret Lurie
(AP2) For Reappointment to:
Sign Review and Appeals Board Susan Felts
MEETINGS SCHEDULED THROUGH APRIL
Upcoming Aldermanic Committee Meetings:
Monday, April 11 6:00 pm Rules Committee
Monday, April 11 7:00 pm Human Services Committee
Tuesday, April 12 5:45 pm Administration & Public Works Committee
Tuesday, April 12 7:15 pm Planning and Development/Town Meeting/City
Council
Thursday, April 14 7 pm NU/City Committee
Monday, April 25 5:45 pm Administration & Public Works Committee
Monday, April 25 7:15 pm Planning and Development/City Council
Tuesday, April 26 7:30 pm Housing & Community Dev. Act Committee
Wednesday, April 27 6 pm Transportation/Parking Committee
Wednesday, April 27 7:30 pm Economic Development Committee