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HomeMy WebLinkAbout03.26.12 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, March 26, 2012 Administration & Public Works (A&PW) Committee meets at 5:45 p.m. Planning & Development (P&D) Committee meets at 7:15 p.m. City Council meeting convenes immediately after the conclusion of the P&D Committee meeting ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Holmes (II) Mayor Public Announcements and Proclamations Girl Scouts of the USA 100th Anniversary, March 2012 Affordable Housing Month, March 2012 National Public Health Week, April 2 – 8 (III) City Manager Public Announcements (IV) Communications: City Clerk (V) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (VI) Consent Agenda: Alderman Rainey (VII) Report of the Standing Committees Administration & Public Works - Alderman Burrus Planning & Development - Alderman Holmes Human Services - Alderman Grover City Council Agenda March 26, 2012 Page 2 of 8 3/22/2012 5:24 PM (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of March 19, 2012 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 03/11/12 $2,502,110.65 (A2) City of Evanston Bills FY2012 through 03/27/12 $1,123,694.48 (A3.1) Approval of Sole Source Purchase of Athletic Field Line Painter Machine Staff recommends approval of the sole source purchase of a new athletic field line painting machine in the amount of $24,953 from Kromer Company, LLC (15020 27th Ave., Plymouth, MN). Funding is budgeted in the Recreation Maintenance Account 3085.65110. This purchase will be 100% reimbursed from the field maintenance fees paid to the City by Affiliated Athletic Organizations. For Action (A3.2) Approval of Lease/Purchase Contract Award to Reinders, Inc., for Two Riding Mowers Staff recommends the City Council authorize the City Manager to execute a lease/purchase agreement for two Toro Groundsmaster riding mowers, from Reinders, Inc., (3816 Carnation Street, Franklin Park, IL) in the amount of $117,235.64, payable in three annual installments of $39,078.55. Funding for this purchase will be provided by the Parks/Forestry Division General Fund line items 3510.65550 in the amount of $38,000, and 3510.65005 in the amount of $10,000. For Action (A3.3) Approval of Contract Award to Behles + Behles for 2012 Parking Garage Roof Project (RFP 12-100) Staff recommends that City Council authorize the City Manager to execute a contract for the 2012 Parking Garage Roof Project to Behles + Behles (818 Church Street, Evanston, IL) at a total cost of $45,950 for the Maple Avenue and Church Street garages. Funding will be provided by the Parking Fund Capital Improvement Program Account 416138 with a budget of $800,000. For Action City Council Agenda March 26, 2012 Page 3 of 8 3/22/2012 5:24 PM (A3.4) Approval of Contract Award to Behles + Behles for Washroom Renovations at Lorraine H. Morton Civic Center (RFP 12-109) Staff recommends that City Council authorize the City Manager to execute a contract for consulting services for the Washroom Renovations Project at the Lorraine H. Morton Civic Center (LHMCC) to Behles + Behles (Behles) (818 Church Street, Evanston, IL) at a total cost of $47,500. Funding will be provided by the 2012 Capital Improvement Program Account 415175 with a total budget of $530,000. For Action (A3.5) Approval of Contract with CTR Systems, Inc., for 2012 CIPP Spot Lining (Bid 12-102) Staff recommends that City Council authorize the City Manager to execute a contract for the 2012 CIPP Spot Line Sewer Rehabilitation (Bid 12-102) to CTR Systems, Inc. (4350 DiPaolo Center #A, Glenview, IL) in the amount of $21,450. Funding for this work will be provided by the Sewer Fund, Account 7400.62461, with a budget of $215,000. For Action (A3.6) Approval of Contract Award for Portable Motorola Radios to SAT Radio Communications, Ltd. Staff from the Police Department recommend City Council approval for the purchase of replacement portable radios from SAT Radio Communications, Ltd. DBA Industrial Communications (1019 East Euclid Ave., San Antonio, TX) for the base bid amount of $45,915.63. Funding will be provided by the Emergency Telephone System Furniture, Fixtures & Equipment Account 5150.65625 with a budget of $40,000.00. $8,425.56 will be provided by Parking Fund account 7005.64540. For Action (A3.7) Approval of Sole Source Street Light Power Center Purchase from Excel Ltd. Inc. Staff recommends City Council approval to purchase 50 street light power centers in the amount of $196,400 from Excel Ltd. Inc. (888 E. Belvidere Road, Unit 405, Grayslake, IL). Excel is the sole distributor/fabricator of the street light power centers upon which the City has standardized. Funding will be provided by the General Fund Reserve in the amount of $196,400 of which $250,000 is earmarked for the purchase and replacement of 50 street light power centers. For Action City Council Agenda March 26, 2012 Page 4 of 8 3/22/2012 5:24 PM (A3.8) Approval of Contract Extension for Concrete (Bid 12-33) Staff recommends City Council approval of a one year contract extension for the purchase of 350 cubic yards of concrete at a cost of $101 per cubic yard, 200 cubic yards of high early strength concrete at a cost of $121 per cubic yard, and 50 cubic yards of flowable fill at a cost of $89 per cubic yard to Ozinga Ready Mix Concrete, Inc. (2222 South Lumber Street, Chicago, IL) for a total of $64,000. Funding will be provided by the FY 2012 General Fund Street and Alley Account, 2670.65055 in the amount of $48,800; the Water Fund Account 7115-65051 in the amount of $7,600; and the Sewer Fund Account 7400-65051 in the amount of $7,600. For Action (A4) Resolution 20-R-12 Authorizing Extension of a License to Comcast, Allowing Maintenance of a Building and Fence in the Public Right-of-Way Adjacent to 2101 Mulford Street and Park Land in James Park Staff recommends City Council approval of Resolution 20-R-12 which authorizes a four month extension of license to Comcast for facilities in James Park, under existing terms and conditions until June 30, 2012. The license currently provides the City $1,200.00 in revenue per month. For Action (A5) Update on Community Choice Electricity Aggregation Referendum, RFP for Indicative Pricing and Qualifications and Next Steps Staff recommends approval to proceed with the implementation of a Community Choice Electricity Aggregation program in Evanston in accordance with Public Act 96-0176 and the proposed approach outlined at the November 29, 2011 City Council meeting and memo dated February 10, 2012. For Action (A6) Approval of 2012 Special Events Calendar Staff recommends City Council approval of the 2012 calendar of special events, with the exception of 5 proposed events, contingent upon compliance of all requirements as set forth by the Special Event Policy & Guidelines. Costs for city services provided for events require a 100% reimbursement from the sponsoring organization or event coordinator. For Action (A7) Ordinance 11-O-12 Amending Title 7, Chapter 15 “Board of Local Improvements” to Enact a New Section for Alley Paving Improvements Staff recommends the adoption of the proposed ordinance 11-O-12 by which the City Council would amend Title 7, Chapter 15 of the City Code to enact a new section for alley paving improvements. Staff presented several cost sharing options to the Administrative and Public Works Committee on March 19, 2012 and the Committee selected the 50-50 funding split for the construction of both alley types. For Introduction City Council Agenda March 26, 2012 Page 5 of 8 3/22/2012 5:24 PM (A8) Ordinance 24-O-12 for the Construction of a Local Improvement Known as Evanston Special Assessment No. 1508 Staff recommends approval of proposed Ordinance 24-O-12 by which City Council would authorize paving of the alley north of Brummel Street, East of Richmond Avenue through the Special Assessment Process. Funding will be provided from special assessment funds and from home owners to be collected over a period of ten years. Funding for the City’s share ($159,368.33) will be provided by the Special Assessment Fund 6365.65515, with a total budget of $670,000. For Introduction (A9) Ordinance 25-O-12 for the Construction of a Local Improvement Known as Evanston Special Assessment No. 1509 Staff recommends approval of the proposed Ordinance 25-O-12 by which City Council would authorize paving of the alley north of Brummel Street, East of Hartrey Avenue through the Special Assessment Process. Funding for this work will be from special assessment funds and from home owners to be collected over a period of ten years. Funding for the City’s share ($181,196.61) will be provided by the Special Assessment Fund 6365.65515, with a total budget of $670,000. For Introduction Adoption of Ordinances to Initiate the Establishment of Dempster/Dodge Tax Increment Financing District Staff recommends adoption of Ordinance 33-O-12 and Ordinance 34-O-12 which authorize the establishment of interested parties registries and will initiate the public hearing process for the designation of the Dempster/Dodge (a/k/a “Evanston Plaza”) Tax Increment Financing (TIF) District. Suspension of the Council Rules is requested to allow Introduction and Action at the March 26, 2012 City Council meeting. (A10) Ordinance 33-O-12 Authorizing the Establishment of Interested Parties Registries and Adopting Rules for Such Registries for Redevelopment Project Areas in the City of Evanston Suspension of the Council Rules is requested. For Introduction and Action (A11) Ordinance 34-O-12 Designating, Proposing Approval of a Redevelopment Plan and Project, Adopting Tax Increment Allocation Financing, Convening a Joint Review Board, and Calling a Public Hearing Regarding the Proposed Dempster / Dodge Redevelopment Area Suspension of the Council Rules is requested. For Introduction and Action City Council Agenda March 26, 2012 Page 6 of 8 3/22/2012 5:24 PM (A12) Ordinance 29-O-12 Increasing the Number of Class C Liquor Licenses to Permit Issuance to Sankalp & Shanti LLC, d/b/a Mt. Everest Restaurant The Local Liquor Commissioner recommends adoption of Ordinance 29-O-12 increasing the number of Class C liquor licenses from 27 to 28 to permit issuance to Sankalp & Shanti LLC, d/b/a Mt. Everest Restaurant, 630 Church Street. For Action (A13) Ordinance 30-O-12, Amending Liquor License Class AA to Permit the Sale of Alcoholic Liquor The Local Liquor Commissioner recommends adoption of Ordinance 30-O-12, which amends Subsection 3-5-6-(AA) of the Evanston City Code of 1979, as amended, to permit service of alcoholic liquor. For Action (A14) Ordinance 31-O-12, Amending Liquor License Class AC to Permit Alcohol Consumption in All Viewing Auditoriums The Local Liquor Commissioner recommends adoption of Ordinance 31-O-12, which amends Subsection 3-5-6-(AC) of the Evanston City Code of 1979, as amended, to permit consumption of alcoholic beverages, purchased on-site, at the Cinemark Century Theater in Evanston. For Action (A15) Ordinance 32-O-12 Authorizing the City Manager to Execute an Assignment of Real Estate Contract for the Purchase of Real Property at 1223-1225 Chicago Avenue, Evanston Staff recommends that City Council approve Ordinance 32-O-12, authorizing the City Manager to execute an assignment of a real estate contract for the purchase of real property at 1223-1225 Chicago Avenue, Evanston. The acquisition of the property at 1223-1225 Chicago Avenue is recommended to support the parking needs at the new Trader Joe’s development at 1211 Chicago Avenue. This item was introduced at the March 19, 2012 City Council meeting. Staff requests that this item be held over until the April 10, 2012 City Council meeting. For Action City Council Agenda March 26, 2012 Page 7 of 8 3/22/2012 5:24 PM PLANNING & DEVELOPMENT COMMITTEE (P1) Resolution 22-R-12 Approving a Plat of Subdivision Yielding Two Lots 1422 Dodge Staff and the Site Plan and Appearance Review Committee (SPAARC) recommend adoption of 22-R-12, which would approve the creation of two legally conforming lots from one, at 1422 Dodge. SPAARC has also approved the site plan improvements (see attached plan) consisting of new landscaping for the areas of the proposed two lots that front Dodge Avenue and Greenwood Street. For Action (P2) Ordinance 35-O-12 Amending the Zoning Ordinance Relating to the Creation of the “Payday Loan or Consumer Loan Establishment” as a Special Use The Plan Commission and City staff recommend the addition of a zoning definition for “payday loans & consumer loan establishments” to distinguish them from other financial institutions, and recommend those businesses only be allowed by special use in the C2 Zoning District with a 1,000 foot buffer between such establishments. It is recommended that the text amendment be introduced and adopted on March 26, 2012. Suspension of the Council Rules is requested to allow Introduction and Action at the March 26, 2012 City Council meeting. For Introduction and Action RULES COMMITTEE (O1) Resolution 19-R-12 Supporting the Northwest Municipal Conference 2012 Legislative Program Rules Committee and staff recommend that the City Council adopt Resolution 19-R-12 in support of the Northwest Municipal Conference’s Legislative Program for 2012 which sets certain state and federal legislative priorities for its member communities. For Action HOUSING & COMMUNITY DEVELOPMENT ACT COMMITTEE (O2) Consolidated Annual Performance and Evaluation Report 2011 The Housing and Community Development Act Committee and staff recommend the adoption of the City’s Consolidated Annual Performance and Evaluation Report (CAPER) for the City’s Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Shelter Grant (ESG) programs for 2011. The CAPER must be submitted to the Chicago Field office of the U.S. Department of Housing and Urban Development by March 31, 2012. For Action City Council Agenda March 26, 2012 Page 8 of 8 3/22/2012 5:24 PM APPOINTMENTS For Appointment to: Arts Council Kurt Condra Arts Council Nan Stein Commission on Aging Dorothy Strong Transportation/Parking Committee Hugh Bartling, Liaison from Environment Board For Reappointment To: Economic Development Committee Raymond Zenkich Environment Board Paige Finnegan MEETINGS SCHEDULED THROUGH APRIL 2012 Upcoming Aldermanic Committee Meetings: Monday, April 2 6 pm Rules Committee Monday, April 2 7:30 pm Human Services Committee Tuesday, April 10 5:45 pm Administration & Public Works Committee Tuesday, April 10 7:15 pm Planning and Development/City Council Wednesday, April 11 6 pm M/W/EBE Advisory Committee Monday, April 16 7 pm City Council: Meeting Tuesday, April 17 7:30 pm Housing & Community Dev Act Committee Thursday, April 19 7 pm Housing Commission Monday, April 23 5:45 pm Administration & Public Works Committee Monday, April 23 7:15 pm Planning and Development/City Council Wednesday, April 25 6 pm Transportation/Parking Committee Wednesday, April 25 7:30 pm Economic Development Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.