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HomeMy WebLinkAbout03.19.12 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, March 19, 2012 Administration & Public Works (A&PW) Committee meets at 5:45 p.m. City Council meets at 7 pm. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Wilson (II) Mayor Public Announcements Recognition of Adrian and Daphne Dortch (III) City Manager Public Announcements Women Out Walking (W.O.W.) Kick-off Announcement Fleetwood Jourdain Art Guild Gallery Announcement (IV) Communications: City Clerk (V) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (VI) Special Orders of Business: (SP1) MOU with Area Municipalities for Study of Future Water Sales (SP2) Economic Development Plan (VII) Consent Agenda: Alderman Rainey City Council Agenda March 19, 2012 Page 2 of 8 3/15/2012 2:02 PM (VIII) Report of the Standing Committees Administration & Public Works - Alderman Burrus Planning & Development - Alderman Holmes Human Services - Alderman Grover (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (X) Executive Session (XI) Adjournment SPECIAL ORDERS OF BUSINESS (SP1) Memorandums of Understanding with Area Municipalities for Study of Future Water Sales Staff recommends that City Council authorize the City Manager to negotiate and execute Memorandums of Understanding (MOU) to begin necessary engineering studies for the potential purchase of water from the City of Evanston with: the Northwest Water Commission, the Northwest Suburban Municipal Joint Action Water Agency, the Village of Niles, the Village of Lincolnwood, the City of Des Plaines and the City of Park Ridge. Each individual agency is committing through the MOU to fund up to $30,000 toward the cost of engineering studies which will be reimbursed to the City. For Action (SP2) Economic Development Plan The Economic Development Committee and staff recommend City Council adoption of the 2012-2014 Economic Development Plan, dated February 17, 2012. For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of February 27, 2012 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 02/26/12 $2,638,074.85 (A2) City of Evanston Bills FY2012 through 03/20/12 $3,941,913.91 Credit Card Activity for period ending January 31, 2012 $ 81,880.63 City Council Agenda March 19, 2012 Page 3 of 8 3/15/2012 2:02 PM (A3.1) Approval of a Contract Award to Gallagher Materials for 2012 Cold Patch Material Purchase Staff recommends that City Council authorize the City Manager to execute a contract in response to Request for Bids through the Municipal Partnering Committee to award the 2012 UPM (Unique Pavement Material) cold patch material purchase to Gallagher Materials (18100 S. Indiana Ave, Thornton, IL) in the not to exceed amount of $50,000. Funding will be provided by the Streets General Fund (2670.65055) in the amount of $30,000, Water Fund (7115.65051) in the amount $10,000, and Sewer Fund (7400.65051) in the amount of $10,000. For Action (A3.2) Approval of a Contract Renewal of Watercraft Maintenance and Repair Services to Full Throttle Marine Incorporated (Bid 11-51) Staff recommends that City Council authorize the renewal of the watercraft maintenance and repair services contract (Bid 11-51) to Full Throttle Marine Inc. (45 Baker Road, Lake Bluff, IL) in a not to exceed amount of $40,000 for the period of April 15, 2012 through April 14, 2013. Funding will be provided by the Fleet Services Fund for Major Maintenance Account 7710.65060 with a FY2012 Budget of $950,000, of which $48,000 is allocated for these services. There is no increase in pricing for this renewal. For Action (A3.3) THIS ITEM HAS BEEN REMOVED FROM THE AGENDA (A3.4) Approval of Purchase of Auto Parts from CARQUEST Staff recommends City Council authorize the City Manager to execute a contract for the purchase of auto parts for three (3) years from CARQUEST (2312 Main Street, Evanston, IL) in the amount of $76,000 annually. Funding will be provided by the Major Maintenance Account 7710.65060 within the Fleet Services Fund, which has a total budget of $950,000 for FY2012 of which $90,000 is allocated for this purchase. For Action (A3.5) Approval of Emergency Rental of Scaffolding for the Sherman Parking Garage from Gilco Scaffolding Company LLC Staff recommends City Council approval for the rental of scaffolding from Gilco Scaffolding Company LLC (515 Jarvis Ave. Des Plaines, IL) for pedestrian safety purposes during the inspection of the Sherman Parking Garage façade. Total estimated costs are $31,672 for installation and removal. Funding will be provided from the Parking Fund which has an $800,000 budget in the 2012 Capital Improvements Program. For Action City Council Agenda March 19, 2012 Page 4 of 8 3/15/2012 2:02 PM (A3.6) Approval of a Contract with American Pipe Liners, Inc. for the 2012 Cured- In-Place Pipe Lining Contract A (Bid 12-101) Staff recommends that City Council authorize the City Manager to execute a contract for the 2012 Cured-In-Place Pipe Lining Contract A with American Pipe Liners, Inc. (P.O. Box 28, Highland Park, IL) in the amount of $362,408. Funding will be provided by the Sewer Fund, Capital Improvement Account 7420.62461 with an allocation of $250,000 for this type of sewer rehabilitation work. The remaining $112,408 will be funded from Account 7420.65515, which has an allocation of $428,000 for sewer improvements on streets being resurfaced. For Action (A3.7) Approval of 1-Year Extension of the Agreement for Wholesale Water Sales Engineering Services with CDM Smith (RFP 11-41) Staff recommends City Council authorize the City Manager to execute a one year extension of the agreement to provide engineering services associated with wholesale water sales (RFP 11-41) to CDM Smith (125 South Wacker Drive, Suite 600, Chicago, IL) in the not-to-exceed amount of $100,000. Funding will be provided from the Water Fund, Account 7125.62180. This account has a FY2012 allocation of $100,000 for these services. For Action (A4) Approval of Estimated Annual User Charge for 2012 with the Metropolitan Water Reclamation District of Greater Chicago for Disposal of Sludge Staff recommends City Council approval of the Estimated Annual User Charge for 2012 with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for disposal of sludge generated as part of the water treatment process in the amount of $304,119.65. Funding will be provided from the Water Fund, Account 7110.62420, with a budget of $458,000. For Action (A5) Approval of Modifications to the 2012 Capital Improvement Program (CIP) for Street Resurfacing and Power Center Projects Staff recommends City Council approval of the modification to the 2012 CIP to resurface additional streets in the amount of $1,000,000, and to replace power centers in the amount of $250,000. Funding will be provided by the General Fund Reserve. For Action (A6) Approval of 2012 Fleet Purchasing Plan and Green Initiative Update Staff recommends City Council approval of the 2012 Fleet Purchasing Plan which includes the 2012 Equipment Replacement Proposal in the amount of $2.4 million, the 2012 Additional Equipment Replacement Proposal in the amount of $1.1 million and the 2013 Equipment Specification and Bid Plan. Funding for this plan will be from the Fleet Fund in the amount of $2.4 million, Fleet Fund Reserve in the amount of $600,000 and the General Fund Reserve in the amount of $500,000. For Action City Council Agenda March 19, 2012 Page 5 of 8 3/15/2012 2:02 PM (A7) Resolution 7-R-12 Authorizing Easement Agreement with Sunesys, LLC for Fiber Optic Cable Staff recommends that the City Council approve Resolution 7-R-12 which authorizes the City Manager to execute a 20-year easement agreement with Sunesys, LLC for the installation of dark fiber optic cable on public property at the alleyway south of Davis and east of Orrington Avenue for a fee of $2,015. For Action (A8) Resolution 13-R-12 Authorizing Easement Agreement with Evanston Venture Partners, L.L.C. Staff recommends that the City Council approve Resolution 13-R-12 which authorizes the City Manager to execute an easement agreement with Evanston Venture Partners, L.L.C. (formerly Focus Development LLC) in the City’s right-of- way adjacent to the property commonly known as 1717 Ridge Avenue for the installation of tie back rods and earth retention materials for a fee of $3,050. For Action (A9) Resolution 21-R-12, Designating Room 2200 in the Lorraine H. Morton Civic Center as the “Fleetwood-Jourdain Art Guild Meeting Room” Staff recommends that the City Council approve Resolution 21-R-12 which designates Room 2200 in the Lorraine H. Morton Civic Center as the “Fleetwood- Jourdain Art Guild Meeting Room”. The room will serve as a gallery and meeting room. For Action (A10) Ordinance 32-O-12 Authorizing the City Manager to Execute an Assignment of Real Estate Contract for the Purchase of Real Property at 1223-1225 Chicago Avenue, Evanston Staff recommends that City Council approve Ordinance 32-O-12, authorizing the City Manager to execute an assignment of a real estate contract for the purchase of real property at 1223-1225 Chicago Avenue, Evanston. The acquisition of the property at 1223-1225 Chicago Avenue is recommended to support the parking needs at the new Trader Joe’s development at 1211 Chicago Avenue. For Introduction (A11) Ordinance 29-O-12 Increasing the Number of Class C Liquor Licenses to Permit Issuance to Sankalp & Shanti LLC, d/b/a Mt. Everest Restaurant The Local Liquor Commissioner recommends adoption of Ordinance 29-O-12 increasing the number of Class C liquor licenses from 27 to 28 to permit issuance to Sankalp & Shanti LLC, d/b/a Mt. Everest Restaurant, 630 Church Street. For Introduction City Council Agenda March 19, 2012 Page 6 of 8 3/15/2012 2:02 PM (A12) Ordinance 30-O-12, Amending Liquor License Class AA to Permit the Sale of Alcoholic Liquor The Local Liquor Commissioner recommends adoption of Ordinance 30-O-12, which amends Subsection 3-5-6-(AA) of the Evanston City Code of 1979, as amended, to permit service of alcoholic liquor for immediate consumption. For Introduction (A13) Ordinance 31-O-12, Amending Liquor License Class AC to Permit Alcohol Consumption in All Viewing Auditoriums The Local Liquor Commissioner recommends adoption of Ordinance 31-O-12, which amends Subsection 3-5-6-(AC) of the Evanston City Code of 1979, as amended, to permit consumption of alcoholic beverages, purchased on-site, in all viewing auditoriums. For Introduction (A14) Ordinance 23-O-12 Increasing the Number of Class B Liquor Licenses to Permit Issuance to Evanston Pub, Inc. The Local Liquor Commissioner recommends adoption of Ordinance 23-O-12 increasing the number of Class B liquor licenses from 16 to 17 to permit issuance to Evanston Pub, Inc., d/b/a World of Beer, 1601 Sherman Avenue. This item was introduced at the February 27, 2012 City Council meeting, and will be considered at the March 19, 2012 Administration & Public Works and City Council meetings. For Action (A15) Ordinance 14-O-12 Decreasing the Number of Class D Liquor Licenses Due to Closure of Donatella Mediterranean Bistro Staff recommends adoption of Ordinance 14-O-12 decreasing the number of Class D liquor licenses from 24 to 23 due to the closure of Donatella Mediterranean Bistro, 1512 Sherman Avenue. This agenda item was introduced at the February 27, 2012 City Council meeting. For Action (A16) Ordinance 15-O-12 Increasing the Number of Class D Liquor Licenses to Permit Issuance to Creperie Saint Germain, Inc. The Local Liquor Commissioner recommends adoption of Ordinance 15-O-12 increasing the number of Class D liquor licenses from 23 to 24 to permit issuance to Creperie Saint Germain, 1512 Sherman Avenue. This agenda item was introduced at the February 27, 2012 City Council meeting. For Action City Council Agenda March 19, 2012 Page 7 of 8 3/15/2012 2:02 PM (A17) Ordinance 16-O-12 Increasing the Number of Class D Liquor Licenses to Permit Issuance to Todoroki, LLC. The Local Liquor Commissioner recommends adoption of Ordinance 16-O-12 increasing the number of Class D liquor licenses from 24 to 25 to permit issuance to Todoroki, 524-526 Davis St. This agenda item was introduced at the February 27, 2012 City Council meeting. For Action (A18) Ordinance 18-O-12 Decreasing the Number of Class B Liquor Licenses Due to Closure of Merle’s Smokehouse Staff recommends adoption of Ordinance 18-O-12 decreasing the number of Class B liquor licenses from 17 to 16 due to the closure of Merle’s Smokehouse, 1727 Benson Avenue. This agenda item was introduced at the February 27, 2012 City Council meeting. For Action (A19) Ordinance 20-O-12 Amending Title 10, Motor Vehicles and Traffic, Chapter 11, to Exempt Residents of Parking District A from the Two-Hour Parking Restriction on Benson Avenue, East Side, University Place to Emerson Street The Transportation/Parking Committee and staff recommend adoption of Ordinance 20-O-12 amending City Code Section 10-11-10, Schedule X-(F)-6; “Residential Exemption Parking District A” to exempt residents of Residential Parking District ‘A’, from the Two-Hour parking restriction on Benson Avenue, East Side, University Place to Emerson Street. This agenda item was introduced at the February 27, 2012 City Council meeting. For Action HUMAN SERVICES COMMITTEE (H1) Approval of February 2012 Township Bills Township of Evanston Supervisor recommends that City Council to approve the Township of Evanston bills, payroll, and medical payments for the month of February 2012 in the amount of $154,333.48. For Action ECONOMIC DEVELOPMENT COMMITTEE (O1) Approval of Recommended Changes to the Façade Improvement Program The Economic Development Committee and staff recommend City Council approval of modifications to the Façade Improvement Program described in the staff memo and in the updated Façade Improvement Program Guidelines and Program Agreement dated February 17, 2012. For Action City Council Agenda March 19, 2012 Page 8 of 8 3/15/2012 2:02 PM APPOINTMENTS (APP1) For Appointment to: M/W/EBE Development Committee Donna Su (APP2) For Reappointment to: Firefighter’s Pension Board Liz Rorke MEETINGS SCHEDULED THROUGH MARCH 2012 Upcoming Aldermanic Committee Meetings: Wednesday, March 21 6 pm M/W/EBE Advisory Committee Monday, March 26 5:45 pm Administration & Public Works Committee Monday, March 26 7:15 pm Planning and Development/City Council Wednesday, March 28 6 pm Transportation/Parking Committee Wednesday, March 28 7:30 pm Economic Development Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.