HomeMy WebLinkAbout05.29.12
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Tuesday, May 29, 2012
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee has been cancelled.
City Council and Town Board meeting convenes at 7:15 pm
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Braithwaite
(II) Evanston Town Board Meeting
(III) Mayor Public Announcements and Proclamations
(IV) City Manager Public Announcements
Certificate of Achievement for Excellence in Financial Reporting for the City’s
FY2011 Comprehensive Annual Financial Report (CAFR) from the
Government Finance Officers Association (GFOA)
(V) Communications: City Clerk
(VI) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
(VII) Consent Agenda: Alderman Rainey
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City Council Agenda May 29, 2012 Page 2 of 6
5/24/2012 3:40 PM
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Burrus
Planning & Development - Alderman Holmes
Human Services - Alderman Tendam
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(X) Executive Session
(XI) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of April 16, 2012
(M2 Approval of Minutes of the Regular City Council Meeting of May 14, 2012
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 05/06/12 $2,502,402.48
(A2) City of Evanston Bills FY2012 through 05/30/12 $3,730,944.71
(A3.1) Approval of Tennis Contract Extension with E-Town Tennis, Inc.
Staff recommends that City Council authorize the City Manager to execute an
agreement with E Town Tennis, Inc. (320 S. Butterfield Road, Libertyville, IL)
extending the Tennis Program contract through November 30, 2012. Funding is
provided by Account 3110.62505. All expenses for the program are covered by
participation fees.
For Action
(A3.2) Approval of Contract for Comprehensive Non-Union Compensation Study
with Evergreen Solutions, LLC
Staff recommends that City Council authorize the City Manager to execute a
contract with Evergreen Solutions, LLC (2852 Remington Green Circle,
Tallahassee, FL) to conduct a comprehensive compensation study for all non-
union positions within the City of Evanston. The all-inclusive cost for their service
is $28,000. Funding will be provided by the Division of Human Resources,
Service Agreements Account 1929.62509, with a budget of $38,500.
For Action
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City Council Agenda May 29, 2012 Page 3 of 6
5/24/2012 3:40 PM
(A3.3) Approval of Contract Extension for Third Party Administration of General
Liability and Worker’s Compensation Claims
Staff recommends that City Council authorize the City Manager to execute a one-
year extension for the purchase of claims administration services from Cannon
Cochran Management Services Inc. (CCMSI) for automobile liability, general
liability, and worker’s compensation at an estimated cost of $97,375 for the
contract year March 1, 2012 through February 28, 2013. Funding is provided by
the FY2012 Insurance Fund Account 7800.62266, with a budget of $145,000.
For Action
(A3.4) Approval of Contract Award to Therm Flo Inc. for the Fire Stations #1 and
#2 Mechanical Systems Improvement Project (Bid 12-115)
Staff recommends that City Council authorize the City Manager to execute a
contract with Therm Flo Inc. (251 Holbrook Drive, Wheeling, IL) in the total
amount of $285,875 for Fire Stations #1 and #2 Mechanical Systems
Improvement Project. Funding will be provided by FY2012 CIP Account 415822
with $150,000 budgeted and Account 415823 with $210,000 budgeted.
For Action
(A3.5) Approval of Northwest Municipal Conference 2012-13 Dues Payment
Staff recommends that City Council authorize payment of 2012-13 dues to the
Northwest Municipal Conference in the amount of $24,784. The City has been a
member of the Northwest Municipal Conference since 1978.
For Action
(A3.6) Approval of Renewal of Library Reference Database License with
Gale/Cengage Learning
Staff recommends that City Council authorize the City Manager to renew the
annual sole source software license with Gale/Cengage Learning (27500 Drake
Road, Farmington Hills, MI) for Library reference database services in the
amount of $21,000 for the eleven month period ending April 30, 2013. Funding is
provided by the Library Adult Services – Internet Solution Providers Account
4806.62341.
For Action
(A4) Resolution 37-R-12 Authorizing the City of Evanston to Enter Into An
Agreement with the Cook County Assessor’s Office for Access to a
Geographic Information System
Staff recommends that the City Council authorize the City Manager to sign an
agreement with the Cook County Assessor’s Office for access to GIS
(Geographic Information System) data.
For Action
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City Council Agenda May 29, 2012 Page 4 of 6
5/24/2012 3:40 PM
(A5) Resolution 41-R-12 Authorizing Lease Agreements with the United States
Postal Service (USPS) for Vehicle Parking
The Transportation/Parking Committee and staff recommend that the City
Council approve Resolution 41-R-12 authorizing the City Manager to enter into
lease agreements with the US Postal Service for the parking of Postal Service
Vehicles in Lot 25 (1612-1616 Maple Avenue) and the Maple Avenue Self Park
(1800 Maple Avenue).
For Action
(A6) Ordinance 50-O-12 Amending Title 10, Motor Vehicles and Traffic, Chapter
11, Prohibited Parking to Add Lincoln Street, South Side, Sheridan Road
East to Campus Drive
The Transportation/Parking Committee and staff recommend that the City
Council approve Ordinance 50-O-12 amending Title 10, Motor Vehicles and
Traffic, Chapter 11, Traffic Schedules, Section 8, Prohibited Parking at All Times,
Schedule VIII(A) of the Evanston City Code, to add Lincoln Street, South Side,
Sheridan Road east to Campus Drive.
For Introduction
(A7) Ordinance 51-O-12 Amending Title 10, Motor Vehicles and Traffic, Chapter
11, Prohibited Parking During Certain Hours on Davis Street
The Transportation/Parking Committee and staff recommend that the City
Council approve Ordinance 51-O-12 amending Title 10, Motor Vehicles and
Traffic, Chapter 11, Traffic Schedules, Section 9, Prohibited Parking during
certain hours on Davis Street.
For Introduction
(A8) Ordinance 45-O-12, Authorizing the Sale of Surplus Property
Staff recommends the City Council approve Ordinance 45-O-12 authorizing the
City Manager to publicly offer for sale various vehicles and equipment owned by
the City through public auction. The vehicles and equipment are either presently
out of service or will be, and are assigned to various divisions/departments within
the City of Evanston.
For Introduction
(A9) Ordinance 54-O-12 Authorizing the Lease Agreement with the League of
Women Voters of Evanston
Staff recommends City Council approval of Ordinance 54-O-12 authorizing the
City Manager to negotiate and execute the lease agreement with the League of
Women Voters of Evanston for lease of Room 1030 in the Civic Center.
For Introduction
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City Council Agenda May 29, 2012 Page 5 of 6
5/24/2012 3:40 PM
(A10) Ordinance 59-O-12, Increasing the Number of Class S Liquor Licenses to
Permit Issuance to Ward Eight, LLC
` The Local Liquor Commissioner recommends adoption of Ordinance 59-O-12,
which increases the number of Class S liquor licenses from 0 to 1 to permit
issuance to Ward Eight, LLC, 629 Howard Street.
For Introduction
(A11) Ordinance 55-O-12 Approving a Tax Increment Redevelopment Plan and
Redevelopment Project for the Dempster/Dodge Redevelopment Area
Staff recommends City Council adoption of Ordinance 55-O-12. Suspension of
the Rules is requested to allow Introduction and Action on May 29, 2012 to
implement the TIF under the 2010 assessed values.
For Introduction and Action
(A12) Ordinance 56-O-12 Designating the Dempster/Dodge Redevelopment
Project Area (“TIF District”) of the City of Evanston a Redevelopment
Project Area Pursuant to the Tax Increment Allocation Redevelopment Act
Staff recommends City Council adoption of Ordinance 56-O-12. Suspension of
the Rules is requested to allow Introduction and Action on May 29, 2012 to
implement the TIF under the 2010 assessed values.
For Introduction and Action
(A13) Ordinance 57-O-12 Adopting Tax Increment Allocation Financing for the
Dempster/Dodge Redevelopment Project Area
Staff recommends City Council adoption of Ordinance 57-O-12. Suspension of
the Rules is requested to allow Introduction and Action on May 29, 2012 to
implement the TIF under the 2010 assessed values.
For Introduction and Action
(A14) Ordinance 49-O-12, Increasing the Number of Class C Liquor Licenses to
Permit Issuance to NSB Ventures LLC, d/b/a The Alcove
The Local Liquor Commissioner recommends adoption of Ordinance 49-O-12,
which increases the number of Class C liquor licenses from 28 to 29 to permit
issuance to NSB Ventures LLC, d/b/a The Alcove, 512 Main Street. This
Ordinance was introduced at the May 14, 2012 City Council meeting.
For Action
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City Council Agenda May 29, 2012 Page 6 of 6
5/24/2012 3:40 PM
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 48-O-12 Granting Major Zoning Relief for Front Yard Parking and
a Rear Yard Setback at 2627 Lincolnwood Drive
City staff recommends the adoption of Ordinance 48-O-12 granting major zoning
relief to rebuild an attached garage as livable space, establish one open parking
space in the front yard, and construct a two story addition with a rear yard setback
of 14.7’ where 30’ is required at 2627 Lincolnwood Drive. This ordinance was
introduced at the May 14, 2012 City Council meeting.
For Action
MEETINGS SCHEDULED THROUGH JUNE 2012
Upcoming Aldermanic Committee Meetings:
Monday, June 4 6 pm Rules Committee
Monday, June 4 7:30 pm Human Services Committee
Tuesday, June 11 5:45 pm APW, P&D, City Council
Wednesday, June 13 7:00 pm Northwestern University/City Committee
Monday, June 18 7:00 pm City Council
Tuesday, June 19 7:30 pm Housing & Community Development Act Ctte
Wednesday, June 20 6:00 pm M/W/EBE Advisory Committee
Thursday, June 21 6:00 pm Housing Commission
Monday, June 25 5:45 pm APW, P&D, City Council
Wednesday, June 27 6:00 pm Transportation/Parking Committee
Wednesday, June 27 7:30 pm Economic Development Committee
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
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TOWNSHIP BOARD MEETING
City Council Chamber
Morton Civic Center
2100 Ridge Ave., Evanston, IL
Tuesday, May 29, 2012
7:15 pm
ORDER OF BUSINESS
1. Call to Order – Town Clerk, Rodney Greene
2. Citizen Comment
3. FY 2012 – 2013 Budget
4. Next Steps
A. Discussion on Organizational Issues Following the Referendum
B. Consideration of Adopting New Rules for Town Board
5. Adjourn
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For Evanston Town Board meeting of May 29, 2012 Agenda Item #3
Ordinance 1T-O-12: Proposed Town Budget for Year Ending March 31, 2013
For Introduction
To: Honorable Mayor and Members of the City Council
Human Services Committee
From: Evonda Thomas, Health Department Director
Subject: Ordinance 1T-O-12 Proposed Budget and Appropriation Ordinance for
Town Purposes, for the Year Ending March 31, 2013
Date: May 8, 2012
Recommended Action:
Township of Evanston Supervisor/Treasurer recommends the City Council/Trustees to
approve the Town of the City of Evanston budget for the year ending March 31, 2013.
Funding Source:
Town Fund $ 366,053.00
General Assistance Fund $1,279,353.00
Summary:
The total anticipated operating budget for FY2012-2013 for the Township of Evanston is
$1,645,406.00. This includes $1,279,353.00 from the General Assistance Fund and
$366,053.00 from the Town fund. The total amount being levied is $1,122,306.00.
Legislative History:
Ordinance 1T-O-12 was considered and approved 5-0 at the May 7, 2012 Human
Services Committee Meeting.
Attachments:
Ordinance1T-O-12
Budget and Narrative
Memorandum
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05/03/12
1T-O-12
AN ORDINANCE
Proposed Budget and Appropriations Ordinance
For Town Purposes, For Year Ending
March 31, 2013
WHEREAS, a tentative Budget and Appropriations Ordinance for the
Town of the City of Evanston, Cook County, Illinois, was prepared and filed in the Office of
the Town Clerk; and
WHEREAS, a public hearing was held on the Budget and Appropriation
Ordinance;
WHEREAS, all persons desiring to be heard on the matter of the budget
were heard, and the Budget was submitted to the Board of Trustees of the Town of the City
of Evanston, Cook County, Illinois.
BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE
TOWN OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the following Budget for the fiscal year commencing
April 1, 2012 and ending March 31, 2013, attached as exhibit A be and is hereby approved and adopted.
SECTION 2: That there is hereby appropriated for use of this Town
for said fiscal year, the following:
FROM THE TOWN FUND, A TOTAL OF $235,753.00
FROM THE GENERAL ASSISTANCE FUND A
TOTAL OF $886,553.00
TOTAL APPROPRIATIONS (1) $1,122,306.00
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SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: This Ordinance shall be in full force and effect from and after its
passage, approval, and publication in the manner provided by law.
Introduced: ____________________________, 2012 Approved:
Adopted: ______________________________, 2012 _______________________, 2012
______________________________
Patricia A, Vance, Supervisor
Attest: Approved as to form:
________________________________________ ________________________________
Town Clerk Town Trustees Attorney
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EXHIBIT A
TOWN OF THE CITY OF EVANSTON
PROPOSED ANNUAL BUDGET
FISCAL YEAR 2012-2013
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Town of the City of Evanston
Proposed Annual Budget
Fiscal Year 2012-2013
pvance@townofevanston.com
(847) 475-4481
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ELECTED OFFICIALS
Patricia A. Vance Supervisor
Bonnie Wilson Assessor
TRUSTEES
Judy Fiske First Ward
Peter Braithwaite Second Ward
Melissa A. Wynne Third Ward
Donald N. Wilson Fourth Ward
Delores A. Holmes Fifth Ward
Mark Tendam Sixth Ward
Jane Grover Seventh Ward
Ann Rainey Eighth Ward
Coleen Burrus Ninth Ward
______________________
Rosemary Jean-Paul, Executive Director, Township General Assistance Office
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Town of the City of Evanston
FY201 2-2013 Budget
Table of Contents
Budget Message 4-6
Budget Executive Summary 7-9
General Assistance Budget Narrative 10-13
Assessor’s Office Budget Narrative 14-15
Supervisor’s Office Budget Narrative 16-17
General Assistance Caseload 18-19
Proposed Ordinance Cover Sheet 20
The Proposed Budget Cover Sheet 21
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May 3. 2012
Dear Trustees of the Town of the City of Evanston,
As Township Supervisor and Treasurer of all funds received for the Town of the City of
Evanston, I am pleased to submit the proposed 2012-2013 Budget for your review and
approval.
The FY2012-2013 Budget maintains the Township’s mission in regard to the functions of
the Township Assessor’s office, Supervisor’s office and Township General Assistance
Program. This budget maintains a high quality service delivery level for general
assistance and emergency assistance clients.
The FY2012-2013 Budget for the General Assistance Program is $1,279,353.00 The
budget includes $886,553.00 in anticipated property tax revenue; $300.00 in projected
interest; $7,500.00 in projected SSI reimbursements and $385,000.00 from the General
Assistance Fund Balance.
The projected end of the year fund balance from 2012 is $1,497,659.00. The proposed
tax levy is decreased by $100,000. The fund balance should maintain at least 6 months
operating reserve. The township is governed under tax caps and not home rule as the
City of Evanston. The reliance on the fund balance needed for operations and
maintaining no increase (or reduction) in the tax levy can be maintained in 2013 and
going forward if cost-savings measures being examined (relocation to Lorraine H.
Morton Civic Center – rent, utilities, IT services, etc) are realized.
The FY2012-2013 Budget for the Town of Evanston fund is $366,053.00. The Budget
includes: $235,753.00 in anticipated property tax revenue; $50,000.00 in replacement tax;
$300 interest income and $80,000.00 from the Town Fund Balance.
The projected end of the year fund balance from 2012 is $327,133.00. The proposed tax
levy is decreased by $40,000.00. The fund balance should maintain at least 6 months
operating reserve.
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The following are the highlights of the proposed budget:
1. Real Estate Property Tax
The budget proposes a decrease in the property tax levy for the General
Assistance Fund and Town Fund.
2. Client Payments
The budget proposes $548,525.00 in this line item. The 2012-2013 proposed
estimates an average of 100 clients per month. The current caseload is at 98
clients. The maximum grant amount is being increased from $400.00 per month to
$500.00. The grant is allocated as $200 for rent directly paid to the
landlord/owner and $300 in personal expenses being June 1, 2012 an issued in
installments of $150 on the 1st and 16th of each month. This is still below the
current SSI rate of $698.00 per month. The clients have not received an increase
in three years. The General Assistance funds does allow for this increase while
also reducing the tax levy. The amount for the 50/50 Program remains budgeted at
$3,000.00. The program will assist with 50% of the starting wage up to a
maximum of $1,500.00 for clients that are hired by an employer. This
employment may be on a trial basis. The amount also includes $94,125.00 in
purchase of service contracts. This covers the Mental-Health board approved
allocation to PEER Services, Inc. The services of this agency are utilized by the
clients of the General Assistance Office.
3. Wages
The budget proposes no increase in salaries.
4. General Assistance Administrative Overhead
The budget proposes an increase in the overall budget of the general assistance
office to cover the cost of needed computers for 5 staff person in order to
effectively use the new VisualGA.net system.
5. Work Opportunity Program (WOP)
The budget proposes a slight decrease of $500.00.
6. Medical Payment Systems
The proposed budget proposes an increase in the line items or medical based on
the usage of the services in 2011-2012.
7. Emergency Assistance Services
The proposed budget increases the overall EAS budget. The maximum amount a
client can receive during a year for utilities is being increased from $750 to
$1,000. The maximum for one month delinquent rental or mortgage assistance is
being increased from $1200 to $1500.
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8. Assessor’s Office
The Assessor’s proposed budget includes an increase due to payment of Medical
and Life Insurance for staff. Familial status of staff changed from single to
family.
9. Supervisor’s Office
The proposed budget has a proposed decrease of $13,785 from the 2011-2012
approved budget. This decrease is mainly due to anticipated accounting services
contracted out to private vendor being performed in an Intergovernmental
agreement with the City of Evanston.
10. Community Action
The proposed budget allocates $45,650.00 to be used for community action
program initiatives. $650.00 is earmarked for Veteran services related to the
purchase of the flags for the graves of veterans. $30,000.00 is proposed to support
the Mayor’s Summer Youth Employment Program, $10,000.00 for the City of
Evanston Back To School Event to support purchase of school supplies and $5000
for West End Market.
11. Community Purchased Services
The budget proposes $86,600 from the Town Fund to support Community
Purchased Services in an agreement with the City of Evanston and Mental Health
Board for the period of April 1, 2012- March 2013. $80,000 is proposed to be
issued during the last quarter of the Town fiscal year (January 2013-March 31,
2013)
12. Legal Fees
The legal fees are budgeted as a separate line item. $5,000 is projected in this line
item for expenditures related to Township legal issues. The Township does not
have a legal counsel.
The budget presented in this document is balanced.
I am available to answer any questions related to the Supervisor’s Office and General
Assistance Office proposed budget. The Assessor is available to answer any questions
related to the Assessor’s proposed budget.
__________________________________
Patricia A. Vance
Township Supervisor/Treasurer
Town of the City of Evanston
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Township of Evanston, 2012-2013 Budget
Executive Summary
I. Introduction
The Town of the City of Evanston has coterminous boundaries with the City of Evanston.
Township government is one of the oldest forms of government in Illinois. Briefly
summarized, townships are responsible for three mandatory functions: a general
assistance program to qualifying residents, maintaining township road district highways
and bridges, and appraising property value in all counties other than Cook. Townships
also have a variety of statutory responsibilities which are somewhat lesser known, but
equally important. For example, they may provide senior services and youth programs.
Townships have been given various powers, which they may exercise depending upon
the local needs of their constituencies and the activism of the township officials. Each
township has the corporate capacity to exercise the powers granted to it, or necessary
implied, and no others. A Township may exercise only those powers conferred upon it
by statute. This limitation is called, “Dillon’s Rule” and affects all Illinois governments
except home rule municipalities and counties.
There are two elected officials for the Township of Evanston: The Township Supervisor
and the Township Assessor. Both positions are considered part-time. The Assessor has a
staff and office. The Township Supervisor supervises the general assistance office and is
the Treasurer for all funds received for the Township. Because of the coterminous nature
of the township and city, the Aldermen also serve in a dual capacity as Trustees for the
Township.
The statutes do not allow the city to administer the general assistance program.
II. Budget Summary
The total anticipated operating budget for FY2012-2013 for the Township of Evanston is
$1,645,406.00. This includes $1,279,353.00 from the General Assistance Fund and
$366,053.00 from the Town fund. The total amount being levied is $1,122,306.00.
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III. Fiscal Constraints
Tax caps affect the township. Therefore, the amount of revenue received is the
Consumer Price Index or 5% (whichever is less). The Township has been able to
maintain a fund balance over the last three years that will allow the Township to use part
of its fund balance to support its activities, particularly the General Assistance Fund.
Therefore, no increase in the tax amounts for the Town or General Assistance Fund is
proposed. In fact, based on the anticipated fund balance, it is being proposed that the
levy be reduced $100,000 for the General Assistance Fund and $40,000 for the Town
Fund.
The law requires that all eligible General Assistance clients are serviced. A lack of funds
cannot be exercised to deny General Assistance. Since the only major source of funding
is property taxes, the Township General Assistance Fund must maintain a sufficient cash
fund balance.
IV. Funds
The township’s operating funds come from property taxes. The property taxes are
allocated to two funds: Town General Fund and General Assistance Fund. The total
property tax rate is about $.05 per $100.00 of equalized assessed value (approximately
.01 cents for the Town Fund and .04 cents for the General Assistance Fund. The tax
revenue is scheduled to be received twice a year. Each fund is a separate accounting
entity with a self-balancing set of accounts. The law allows for the transfer of funds from
the Town General Fund to the General Assistance fund, but does not allow the transfer of
funds from the General Assistance Fund to the Town General Fund.
The FY2012-2013 levied property tax revenue for the entire Township of Evanston is
projected to be $1,122,306.00. This represents $886,553.00 in projected tax revenue
from the General Assistance Fund and $235,743.00 in projected tax revenue from the
Town Fund.
V. Other Funds
In addition to the property taxes, the FY2012-2013 budget proposes the use of funds from
the following sources:
Interest- Interest earned on the interest bearing accounts
where the Township funds are deposited. This is
very limited amount due to low interests rates being
paid and delays in the receipt of tax income.
SSI Reimbursement- The Township General Assistance Office, according
to the law, can be reimbursed GA benefit funds that
were expended on a person found to be eligible for
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SSI (with the exception of the costs related to
medical expenses).
Replacement Taxes: Replacement taxes are revenues collected by the
state of Illinois and paid to local governments to
replace money that was lost by local governments
when their powers to impose personal property
taxes on corporations, partnerships, and other
business entities were taken away.
Fund Balance Revenue Revenue restricted for use by each fund. General
Assistance Fund balance is restricted to allowable
General Assistance purposes.
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THE GENERAL ASSISTANCE
PROGRAM BUDGET
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THE GENERAL ASSISTANCE PROGRAM
The administration of a program of General Assistance to persons in need is the major
function performed by the Township of Evanston. The Illinois statues (60 ILCS 1/70-60)
gives the sole authority in the area of General Assistance to the Supervisor. The statue
also gives the Supervisor the authority to operate an emergency assistance component
with the use of General Assistance funds.
The Township General Assistance Program is a financial aid program designed to meet
basic maintenance requirements for a livelihood compatible with health and well-being,
plus any necessary medical treatment, care and supplies required because of illness or
disability for which they is no other source to receive. The assistance is provided on a
monthly payment basis to or on behalf of eligible assistance units by the General
Assistance Office.
The client assistance level is set by the Supervisor per the statues. The budget for 2012-
2013 proposes a maximum of 100 clients per month. The maximum monthly grant rate is
not to exceed $500.00. This includes a maximum of $200.00 for rental assistance paid
directly to the property owner/designated agent and $300.00 in cash disbursements
($150.00 on the 1st and 16th of each month).
The General Assistance fund also has an allocation of $54,500.00 to assist eligible non-
GA recipients with the payment of utilities- water, electric and heating (gas, propane,
oil), delinquent mortgage and condo assessments in an emergency situation.
The 2012-2013 line item of $3,000.00 to be used to support a 50/50 Program aimed at
assisting with the placement of clients with “severe barriers” and training in a specialized
skill. It would assist with 50% of the starting wage up to a maximum of $1500.00 for
clients that are hired by an employer. This employment subsidy may be used for trial
employment.
In order to administer the General Assistance Program in Evanston Township, the
Supervisor has determined that the following staff is needed:
Executive Director
EAS/Case Manager
EAS Administrative Assistant
Confidential Accounts/Human Resources Manager
Case Coordinator/WOP Counselor
Office Manager
Part-time EAS Assistant
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The staff is responsible for the administration of the General Assistance and Emergency
Assistance Program. The General Assistance Office Staff also handles the financials
related to client and bill payments of the Supervisor’s and Assessor’s Office.
WORK OPPORTUNITY PROGRAM
As part of General Assistance, townships are required to establish a community work
program. There are two options to the program: job training and workfare. Clients who
are not on GA because of medical inability to work must participate in either a direct
worksite placement are be involved in “job club”. The clients in job club are required to
attend a two-hour session on Mondays, Wednesdays and Fridays. Those in job club are
viewed as more “job ready”. Some clients who have minimum skills and are in need of
“on-the job training” are placed on worksites to enhance their work skills. There are
others who cannot reasonably be expected to obtain a job. In the workfare program, they
participate in tasks that are designed to benefit the community.
PARTNERSHIP AND CONTRACTUAL SERVICES
The General Assistance Office establishes working arrangements with the Evanston One
Stop and other not for profit organizations to better assist clients with counseling,
employment and training opportunities. A Community Purchase of Service Agreement in
conjunction with the City of Evanston Mental Health Board with PEER Services is
maintained during the 2012-2013 fiscal year.
Many of the clients are also in need of remedial education. Oakton Community has been
a continued partner in this endeavor.
MEDICAL PAYMENT SYSTEMS:
The General Assistance guidelines require the provision of “necessary” medical services
as defined by the Illinois Department of Public Aid. If there are no other sources to
provide the necessary services then the Township is responsible for making payment.
The township reimburses the provider at the Public Aid rate. Currently the township also
provides for some services that IDHS does not provide. The Township also has the
responsibility to assist with needed medical supplies for the “necessary” medical
treatment.
In addition, the monitoring of the provision of medical services is closely examined with
ways of cutting costs. Ensuring that clients receive quality services is a constant priority.
The Township General Assistance Office has opted to participate in a catastrophic
insurance program to eliminate possible financial hardship related to the payment of
medical bills.
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EMERGENCY ASSISTANCE PROGRAM:
Emergency Assistance Services are provided to non-eligible General Assistance clients
who meet the established criteria for the services. The services include payment of
delinquent rent, mortgage and assessments, utility payments and emergency food
vouchers.
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ASSESSOR’S BUDGET
THE ASSESSOR’S OFFICE
The Evanston Township Assessor’s office works as an adjunct to the Cook County Assessor, whose
stated mission is “to serve the public professionally and responsibly by establishing fair and
accurate assessments, seeking equitable tax policies and communicating this information simply and
understandably.”
Specifically, the mission is to serve Evanston Township taxpayers by assisting them in securing exemptions,
preparing and filing assessment appeals, correcting property description errors, researching all available
information pertinent to their properties.
Our goal is to educate taxpayers about all aspects of Cook County’s unique property tax system and its
procedures. Illinois state laws mandate that each of Cook County’s 30 suburban Township Assessors
maintain up-to-date records of all sales transfers, building permits, and other changes and factors that
could affect the Market Valuation of each property.
The City of Evanston issues building permits to build, renovate or improve properties. Our office records
the specifics of the permits and forwards them to the Cook County Assessor.
The City of Evanston also issues Sales Transfer Declarations which indicate the sales prices of properties.
The originals are first sent to the Cook County Recorder of Deeds and then are returned to the Evanston
Township Assessor for inclusion in the computer database and files in the local office.
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SUPERVISOR’S OFFICE/
COMMUNITY ACTION
PROGRAMS
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THE TOWNSHIP SUPERVISOR’S OFFICE
The Supervisor is the chief executive officer of the Township. The Supervisor serves as
supervisor of General Assistance. The Supervisor has numerous financial reporting
responsibilities, and is also the treasurer of all Township funds. The Supervisor receives
and pays out all moneys raised in the Township. The Supervisor must keep a just and
true account of the receipts and expenditures of all moneys that come into the
Supervisor’s possession by virtue of the office.
The budget for the Supervisor’s office comes from the Town Fund. The Supervisor’s
budget includes two major line items: An accountant and auditor. Also, all of the
Township membership dues, educational conferences, meetings and salary for the
Supervisor are included in this budget.
Neither the Supervisor’s Office nor the Township employs any staff. The staff
supervised by the Supervisor is employed by the General Assistance Program and funded
from the General Assistance Fund.
The Supervisor also currently oversees the direction of the community action activities
funded by the Township as well as the Community Purchase of Services Agreements in
an agreement with the City of Evanston. The Township budget has a proposed amount
of $45,650.00 for community action initiative and $86,600.00 for Community Purchase
of Service Agreements from local not-for profit organizations.
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THE ORDINANCE
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TOWNSHIP OF EVANSTON
GA FUND
CASELOAD PROJECTIONS/
CLIENT PAYMENTS
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19
TOWNSHIP OF EVANSTON
BUDGET FY2012-2013 GA FUND
Caseload Projections
Budget
Account # Descriptions FY2012-2013
Case Projection #100
Monthly Maximum Grant Allowable : $500.00
Projected (Rent) $160,000.00
Projected (Personal) $327, 000.00
Client Other Needs $ 400.00
50/50 Program $ 3,000.00
Client Contractual Services $ 94,125.00
Total Client Payments $584,525.00
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THE ORDINANCE
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THE TOWN OF THE CITY OF
EVANSTON BUDGET
2012-2013
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Evanston Township General Assistance Office Fiscal Year EndingGeneral Assistance Fund - Revenue & Expenditures 03/31/20134/1/20113/31/2012BudgetProposedDescriptionEstimated Actual 2011-2012Variance2012-2013==================================================================================================================Previous Tax Year Levy1,049,407.00$ 986,553.00$ 62,854.00$ 886,553.00$ Interest613.00$ 1,500.00$ (887.00)$ 300.00$ SSI Reimbursement5,400.00$ 15,000.00$ (9,600.00)$ 7,500.00$ Other/Miscellaneous43.00$ -$ 43.00$ -$ Transfer from GA Fund Balance24,153.00$ 192,105.00$ (167,952.00)$ 385,000.00$ ================================================================================ Total Revenue1,079,616.00$ 1,195,158.00$ (115,542.00)$ 1,279,353.00$ ================================================================================GA Client Expenditures430,327.00$ 546,041.00$ 115,714.00$ 584,525.00$ GA Payroll270,986.00$ 270,657.00$ (329.00)$ 271,064.00$ GA Administrative Expenses269,796.00$ 276,210.00$ 6,414.00$ 282,565.00$ GA WOP Expenditures7,887.00$ 9,000.00$ 1,113.00$ 8,500.00$ GA Medical Expenditures65,416.00$ 54,750.00$ (10,666.00)$ 76,600.00$ GA Emergency Assistance Services35,204.00$ 38,500.00$ 3,296.00$ 54,500.00$ ================================================================================ Total Expenditures1,079,616.00$ 1,195,158.00$ 115,542.00$ 1,277,754.00$ ================================================================================ Net Income (Loss)-$ -$ -$ 1,599.00$ ================================================================================Page 1 of 1533 of 447
CLIENT EXPENSES Evanston Township General Assistance Office Fiscal Year EndingGeneral Assistance Fund - Revenue & Expenditures 03/31/20124/1/20113/31/2012BudgetProposedDescriptionEstimated Actual 2011-2012Variance2012-2013==================================================================================================================Rent Expense145,816.00$ 200,000.00$ 54,184.00$ 160,000.00$ Personal Expense201,407.00$ 240,000.00$ 38,593.00$ 327,000.00$ Other Needs313.00$ 250.00$ (63.00)$ 400.00$ 50/50 Program-$ 3,000.00$ 3,000.00$ 3,000.00$ Client Contractual Services82,791.00$ 102,791.00$ 20,000.00$ 94,125.00$ ================================================================================ Total Expenditures430,327.00$ 546,041.00$ 115,714.00$ 584,525.00$ ================================================================================Page 2 of 1534 of 447
GA PAYROLL Evanston Township General Assistance Office Fiscal Year EndingGeneral Assistance Fund - Revenue & Expenditures 03/3/120134/1/20113/31/2012BudgetProposedDescriptionEstimated Actual 2011-2012Variance2012-2013==================================================================================================================Executive Director72,284.00$ 72,284.00$ -$ 72,284.00$ Office Manager43,600.00$ 43,600.00$ -$ 43,600.00$ EAS Manager/Case Worker33,500.00$ 33,500.00$ -$ 33,500.00$ EAS Administrative Assistant14,309.00$ 13,902.00$ (407.00)$ 14,309.00$ Case Coordinator/WOP Counselor48,253.00$ 48,331.00$ 78.00$ 48,331.00$ Confidential Accounts/Personnel Manager59,040.00$ 59,040.00$ -$ 59,040.00$ ================================================================================ Total Expenditures270,986.00$ 270,657.00$ (329.00)$ 271,064.00$ ================================================================================Page 3 of 1535 of 447
GA ADMINISTRATIVE COSTS Evanston Township General Assistance Office Fiscal Year EndingGeneral Assistance Fund - Revenue & Expenditures 03/31/20124/1/20113/31/2012BudgetProposedDescriptionEstimated Actual 2011-2012Variance2012-2013==================================================================================================================Unemployment Tax State3,837.00$ 4,000.00$ 163.00$ 4,000.00$ FICA20,607.00$ 19,000.00$ 1,607.00$ 20,607.00$ IMRF21,136.00$ 20,000.00$ (1,136.00)$ 21,136.00$ Medical & Life Insurance78,161.00$ 65,000.00$ (13,161.00)$ 78,161.00$ General Insurance7,432.00$ 7,000.00$ (432.00)$ 7,500.00$ Supplies12,681.00$ 14,000.00$ 1,319.00$ 10,000.00$ Postage2,053.00$ 1,500.00$ (553.00)$ 2,200.00$ Printing & Duplicating1,338.00$ 2,000.00$ 662.00$ 1,500.00$ Contract Services19,970.00$ 30,000.00$ 10,030.00$ 20,000.00$ Payroll Processing2,093.00$ 2,500.00$ 407.00$ 2,200.00$ Membership/Dues/Subs.1,301.00$ 600.00$ (701.00)$ 1,301.00$ Advertising-$ 2,000.00$ 2,000.00$ -$ Data Processing8,398.00$ 10,000.00$ 1,602.00$ 5,000.00$ Training-$ 2,500.00$ 2,500.00$ 1,000.00$ Seminars & Conferences2,779.00$ 2,500.00$ (279.00)$ 2,500.00$ Staff Travel & Mileage819.00$ 1,500.00$ 681.00$ 1,000.00$ Page 4 of 1536 of 447
GA ADMINISTRATIVE COSTS Evanston Township General Assistance Office Fiscal Year EndingGeneral Assistance Fund - Revenue & Expenditures 03/31/20134/1/20113/31/2012BudgetProposedDescriptionEstimated Actual 2011-2012Variance2012-2013==================================================================================================================Phone8,214.00$ 10,500.00$ 2,286.00$ 9,000.00$ Utilities9,174.00$ 11,000.00$ 1,826.00$ 10,000.00$ Equipment Purchase1,364.00$ 2,000.00$ 636.00$ 17,500.00$ Rent64,809.00$ 64,810.00$ 1.00$ 64,810.00$ Storage Rental2,270.00$ 2,200.00$ (70.00)$ 1,250.00$ Contingency-$ 500.00$ 500.00$ 500.00$ Bank Fees1,359.00$ 1,100.00$ (259.00)$ 1,400.00$ Total Expenditures269,796.00$ 276,210.00$ 6,414.00$ 282,565.00$ ================================================================================ Page 5 of 1537 of 447
WOP PROGRAM Evanston Township General Assistance Office Fiscal Year EndingGeneral Assistance Fund - Revenue & Expenditures 03/31/20134/1/20113/31/2012BudgetProposedDescriptionEstimated Actual 2011-2012Variance2012-2013==================================================================================================================Client Uniforms/Shoes-$ 500.00$ 500.00$ 250.00$ Client Other Needs113.00$ 500.00$ 387.00$ 250.00$ Client Transportation5,710.00$ 6,000.00$ 290.00$ 6,000.00$ Equipment Purchase2,064.00$ 2,000.00$ (64.00)$ 2,000.00$ Total Expenditures7,887.00$ 9,000.00$ 1,113.00$ 8,500.00$ ================================================================================Page 6 of 1538 of 447
CLIENT MEDICAL Evanston Township General Assistance Office Fiscal Year EndingGeneral Assistance Fund - Revenue & Expenditures 03/31/20134/1/20113/31/2012BudgetProposedDescriptionEstimated Actual 2011-2012Variance2012-2013==================================================================================================================Hospital Inpatient238.00$ 10,000.00$ 9,762.00$ 5,000.00$ Hospital Outpatient319.00$ 4,000.00$ 3,681.00$ 1,000.00$ All Other Physicians1,266.00$ 3,000.00$ 1,734.00$ 1,500.00$ Drugs43,587.00$ 15,000.00$ (28,587.00)$ 45,000.00$ Other Medical4,376.00$ 10,000.00$ 5,624.00$ 5,000.00$ Glasses/Eye Exam/Treatment822.00$ 1,000.00$ 178.00$ 1,000.00$ Emergency Room Physician333.00$ 250.00$ (83.00)$ 400.00$ Psych Outpat/Mental Assessment7,843.00$ 3,500.00$ (4,343.00)$ 10,000.00$ Transport/Ambulatory Services-$ 500.00$ 500.00$ 500.00$ Catastrophic Insurance3,175.00$ 3,500.00$ 325.00$ 3,200.00$ X-Rays3,457.00$ 4,000.00$ 543.00$ 4,000.00$ Total Expenditures65,416.00$ 54,750.00$ (10,666.00)$ 76,600.00$ ================================================================================ Page 7 of 1539 of 447
EAS SERVICES Evanston Township General Assistance Office Fiscal Year EndingGeneral Assistance Fund - Revenue & Expenditures 03/31/20124/1/20113/31/2012BudgetProposedDescriptionEstimated Actual 2011-2012Variance2012-2013==================================================================================================================Housing Assistance27,784.00$ 30,000.00$ 2,216.00$ 40,000.00$ Food Assistance1,179.00$ 2,500.00$ 1,321.00$ 2,500.00$ Utilities6,241.00$ 6,000.00$ (241.00)$ 12,000.00$ Total Expenditures35,204.00$ 38,500.00$ 3,296.00$ 54,500.00$ ================================================================================Page 8 of 1540 of 447
Evanston Township Fiscal Year EndingTown Fund - Revenue & Expenditures 03/31/20134/1/20113/31/2012BudgetProposedDescriptionEstimated Actual 2011-2012Variance2012-2013==================================================================================================================Property Tax Levy310,000.00$ 275,753.00$ 34,247.00$ 235,753.00$ Replacement Property Tax44,191.00$ 50,000.00$ (5,809.00)$ 50,000.00$ Transfer from Town Fund Balance-$ 20,000.00$ (20,000.00)$ 80,000.00$ Interest115.00$ -$ 115.00$ 300.00$ ================================================================================ Total Revenue354,306.00$ 345,753.00$ 8,553.00$ 366,053.00$ ================================================================================Assessor's Office153,296.00$ 152,539.00$ (757.00)$ 166,953.00$ Legal Fees2,075.00$ 5,000.00$ 2,925.00$ 5,000.00$ Supervisor73,153.00$ 85,519.00$ 12,366.00$ 61,734.00$ Community Purchased Services60,000.00$ 60,000.00$ -$ 86,600.00$ Community Action Programs41,653.00$ 42,650.00$ 997.00$ 45,650.00$ Total Expenditures330,177.00$ 345,708.00$ 15,531.00$ 365,937.00$ Net Income (Loss)24,129.00$ 45.00$ 24,084.00$ 116.00$ ================================================================================Page 9 of 1541 of 447
ASSESSOR'S OFFICE Evanston Township Fiscal Year EndingTown Fund - Revenue & Expenditures 03/31/20134/1/20113/31/2012 BudgetProposedDescriptionEstimated Actual 2011-2012Variance2012-2013==================================================================================================================Assessor8,000.00$ 8,000.00$ -$ 8,000.00$ Deputy Assessor50,050.00$ 53,000.00$ 2,950.00$ 53,000.00$ Assessor's Assistant32,703.00$ 33,000.00$ 297.00$ 33,000.00$ Unemployment Tax-State2,569.00$ 3,000.00$ 431.00$ 3,000.00$ FICA/Medicare Tax Expense7,056.00$ 5,300.00$ (1,756.00)$ 7,056.00$ IMRF6,049.00$ 1,000.00$ (5,049.00)$ 6,049.00$ Medical & Life Insurance8,483.00$ 6,400.00$ (2,083.00)$ 18,469.00$ Supplies2,194.00$ 3,000.00$ 806.00$ 3,000.00$ Postage324.00$ 500.00$ 176.00$ 500.00$ Printing and Duplicating653.00$ 1,500.00$ 847.00$ 1,000.00$ Sid Well Maps-$ 400.00$ 400.00$ 400.00$ Contract Service 6,146.00$ 6,500.00$ 354.00$ 4,000.00$ Payroll Processing1,859.00$ 1,510.00$ (349.00)$ 1,900.00$ Dues & Subscriptions633.00$ 500.00$ (133.00)$ 650.00$ Page 10 of 1542 of 447
ASSESSOR'S OFFICE Evanston Township General Assistance Office Fiscal Year EndingTown Fund - Revenue & Expenditures 03/31/20134/1/20113/31/2012 BudgetProposedDescriptionEstimated Actual 2011-2012Variance2012-2013==================================================================================================================Travel/Education1,677.00$ 2,000.00$ 323.00$ 2,000.00$ Phone1,903.00$ 2,500.00$ 597.00$ 2,000.00$ Utilities2,767.00$ 3,500.00$ 733.00$ 3,000.00$ Equipment Maintenance1,930.00$ 3,000.00$ 1,070.00$ 2,000.00$ Equipment Purchase1,496.00$ 1,000.00$ (496.00)$ 1,000.00$ Rent16,679.00$ 16,679.00$ -$ 16,679.00$ Contingency125.00$ 250.00$ 125.00$ 250.00$ Total Expenditures153,296.00$ 152,539.00$ (757.00)$ 166,953.00$ ================================================================================Page 11 of 1543 of 447
SUPERVISOR'S OFFICE Evanston Township Fiscal Year EndingTown Fund - Revenue & Expenditures 03/31/20134/1/20113/31/2012 BudgetProposedDescriptionEstimated Actual 2011-2012Variance2012-2013==================================================================================================================Supervisor Salary13,400.00$ 13,400.00$ -$ 13,400.00$ FICA/Medicare1,025.00$ 1,165.00$ 140.00$ 1,100.00$ IMRF1,052.00$ 376.00$ (676.00)$ 1,052.00$ Legal166.00$ 1,500.00$ 1,334.00$ 500.00$ Auditing Services20,000.00$ 22,250.00$ 2,250.00$ 20,000.00$ Accounting Services29,784.00$ 31,278.00$ 1,494.00$ 14,982.00$ Dues & Subscriptions5,374.00$ 5,500.00$ 126.00$ 5,500.00$ Travel/Conference2,197.00$ 4,000.00$ 1,803.00$ 2,500.00$ Equipment Purchase-$ 2,000.00$ 2,000.00$ 2,000.00$ Contractual Services-$ 4,000.00$ 4,000.00$ -$ BankingFees155.00$ 50.00$ (105.00)$ 200.00$ Contingency-$ -$ -$ 500.00$ Total Expenditures73,153.00$ 85,519.00$ 12,366.00$ 61,734.00$ ================================================================================Page 12 of 1544 of 447
Evanston TownshipCOMMUNITY PURCHASED SERVICES Fiscal Year Ending 03/31/2013Town Fund - Revenue & Expenditures4/1/20113/31/2012BudgetProposedEstimated Actual 2011-2012Variance2012-2013Description==================================================================================================================Childcare Network of Evanston15,000.00$ 5,000.00$ (10,000.00)$ 10,000.00$ Legal Assistance Foundation-$ 5,000.00$ 5,000.00$ -$ Family Focus5,000.00$ 5,000.00$ -$ 10,000.00$ YOU5,000.00$ 5,000.00$ -$ 10,000.00$ James Moran Center5,000.00$ 5,000.00$ -$ 10,000.00$ Housing Options5,000.00$ 5,000.00$ -$ 10,000.00$ Shore Community Services5,000.00$ 5,000.00$ 10,000.00$ Evanston Northshore YWCA-$ -$ -$ 6,600.00$ Child Care Center of Evanston-$ 5,000.00$ 5,000.00$ -$ Connections For The Homeless5,000.00$ 5,000.00$ -$ 10,000.00$ Infant Welfare Soceity5,000.00$ 5,000.00$ -$ 10,000.00$ North Shore Senior Services5,000.00$ 5,000.00$ -$ 10,000.00$ Metropolitan Family Services5,000.00$ 5,000.00$ -$ 10,000.00$ Total Expenditures60,000.00$ -$ 86,600.00$ Page 13 of 1545 of 447
Evanston TownshipCOMMUNITY PURCHASED SERVICES Fiscal Year Ending 03/31/2013Town Fund - Revenue & Expenditures4/1/20113/31/2012BudgetProposedEstimated Actual 2011-2012Variance2012-2013DescriptionCommunity Action Programs11,020.00$ 12,000.00$ 980.00$ 15,000.00$ Veteran Services633.00$ 650.00$ 17.00$ 650.00$ Summer Youth Program30,000.00$ 30,000.00$ -$ 30,000.00$ ================================================================================ Total Expenditures41,653.00$ 42,650.00$ 997.00$ 45,650.00$ ================================================================================GeneralTown Fund - Revenue & Expenditures 4/1/20113/31/2012BudgetProposedEstimated Actual 2011-2012Variance2012-2013Description2,075.00$ 5,000.00$ 2,925.00$ 10,000.00$ Legal Services Total Expenditures2,075.00$ 5,000.00$ 2,925.00$ 10,000.00$ ================================================================================Page 14 of 1546 of 447
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For Evanston Town Board meeting of May 29, 2012 Agenda Item #4A
Operational Next Steps
For Action
To: Honorable Mayor and Members of the Town Board
From: Wally Bobkiewicz, City Manager
Subject: Township of Evanston – Operational Next Steps
Date: May 22, 2012
Recommended Action:
Staff recommends that the Town Board consider operational next steps for the
Township of Evanston and provide direction to staff, as appropriate.
Summary:
On March 20, 2012, the electors of Evanston Township considered a non binding
measure asking: “Should the Evanston Township Board continue to pursue the issue of
dissolving Evanston Township?” The measure was approved with 67% of voters
agreeing with the measure.
Staff is requesting that the Town Board provide direction on next steps in the dissolution
or operational change for Evanston Township. I believe there are several approaches
(or combinations thereof) the Town Board may take in this matter.
1. Continue to Petition the Illinois General Assembly to Pass Legislation Allowing
Evanston Township to Hold Binding Election on Township Dissolution: In
February, 2012, State Senator Jeff Schoenberg introduced Senate Bill 2874
which would have allowed for binding election on Evanston Township dissolution
and made other changes to law allowing the City of Evanston to assume to
functions of Evanston Township. This bill was never heard in the State Senate
and did not move forward.
Staff could request that a member of the Evanston General Assembly delegation
re-introduce this legislation during the remainder of the current General
Assembly or introduce a new bill in January, 2013.
2. Draft an Intergovernmental Agreement between the City of Evanston and the
Township of Evanston for the Provision of Township Services: Staff could be
directed to develop an agreement between the Township and the City for the
Memorandum
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Page 2 of 2
provision of Township services. This could include the General Assistance
program as well as property assessment services. The Township would no
longer have any appointed staff and all services would be provided as
determined by the City. This approach would allow for maximum savings in
regard to all overhead costs. In addition to the Township Board such an
Intergovernmental Agreement would likely also need to be approved by the
Township Supervisor pursuant to Illinois Township Law.
3. Continue Informal Intergovernmental Cooperation Between the City of Evanston
and the Township of Evanston: City staff, the Township Supervisor and the
Township Assessor continue to discuss ways for the City and Township to work
together to allow the Township to save money on administrative expenses. This
includes costs for information technology, accounting, storage and other like
expenses. City and Township officials have also begun preliminary discussions
on the relocation of the Township to the Civic Center at the conclusion of the
Township’s lease on its current offices in Fall, 2013. These informal discussions
have not included any changes or reduction to staffing of the Township. The
Town Board could direct staff generally or specifically to continue these
discussions.
4. Do Nothing: The Town Board could decline to direct staff to any further action on
this matter.
City staff is recommending that the Town Board consider this matter this evening and
provide direction as appropriate.
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For Evanston Town Board meeting of May 29, 2012 Agenda Item 4B
Rules for Town Board of Evanston Township
For Action
To: Honorable Mayor and Members of the City Council
From: W. Grant Farrar, Corporation Counsel
Subject: Proposed Rules of the City Council when sitting as the Town Board of
Evanston Township
Date: May 29, 2012
Recommended Action:
Staff submits for consideration proposed rules for the City Council when sitting as the
Town Board of Evanston Township.
Funding Source:
n/a
Summary:
In an effort to provide clarification on the procedural aspects when the Council sits as
the Town Board in a Town Board meeting, staff prepared the following suggested rules
of procedure. Town Clerk Greene reviewed the proposed Rules.
In summary, the Rules provide that the Mayor moderates all Town Board meetings, that
the City Manager has the right to participate in the meetings, and that calendaring of
regular Town Board meetings is provided for.
Legislative History:
n/a
Alternatives:
n/a
-------------------------------------------------------------------------------------
Attachment:
Proposed Rules
Memorandum
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Rules and Organization
of the City Council of the
City of Evanston when
Presiding as the Town Board
of Evanston Township
May 29, 2012
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Rules and Organization of the Evanston City Council sitting as the Evanston Town Board
~1~
TABLE OF CONTENTS
page
1. ADOPTION AND INCORPORATION OF CITY COUNCIL
RULES VIA REFERENCE
2
2. AGENDA: ORDER AT TOWN BOARD MEETINGS 2
3. CITIZEN PARTICIPATION 3
4. ROLE OF HUMAN SERVICES COMMITTEE 3
5. GENERAL PROVISIONS 3
6. MAYOR 3
7. MEETINGS OF TOWN BOARD 4
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Rules and Organization of the Evanston City Council sitting as the Evanston Town Board
~2~
1. ADOPTION AND INCORPORATION OF CITY COUNCIL RULES VIA
REFERENCE
1.1 The Rules of the City of Council of the City of Evanston (“City Council
Rules”), as amended from time to time, are hereby adopted as the Rules of the
Town Board of Evanston Township (“Town Board Rules”). Said Rules are
incorporated via reference as if fully set forth herein. To the extent said Rules are
inconsistent with any Rule set forth herein, the Town Board Rules shall govern.
2. AGENDA: ORDER AT TOWN BOARD MEETINGS
2.1 The Aldermen and Mayor of the Evanston City Council are the Trustees of
the Town of the City of Evanston, and all matters relating to Township affairs
may be considered and acted upon by the City Council acting as the Town Board
of Trustees. The first order of business at each meeting of the Evanston Town
Board (the “Board”) shall be the calling of the roll of Township Trustees by the
Town Clerk, who shall mark the absentees and announce whether a quorum is
present; the Town Board shall then be called to order by the Mayor. The Mayor
shall preside over all meetings of the Town Board. The Board shall proceed to the
business before it, which shall normally be conducted in the following order. The
Mayor or the Board may vary the order of business:
A. Mayor and City Manager Public Announcements.
B. Communications addressed to the Board.
C. Citizen Comment.
D. Report of Human Services Committee.
E. Consent Agenda and approval of the minutes of the preceding
meeting.
F. Executive Session.
2.2 All matters relating to priority of business shall be decided by the Mayor
without debate.
2.3 The Mayor shall preserve order and decorum and shall decide all questions
of order.
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Rules and Organization of the Evanston City Council sitting as the Evanston Town Board
~3~
2.4 In the case of disturbance or disorderly conduct the Mayor shall have the
power: (1) to remove the offenders; (2) to clear the Council Chamber of all
spectators; or (3) to suspend or adjourn the meeting.
2.5 The City Manager shall be permitted to act as a special liaison between the
City and the Board, and shall answer questions and provide information to the
Mayor and Board upon request. The City Manager shall attend all Town Board
meetings with the right to participate in discussion.
3. CITIZEN PARTICIPATION
3.1 The Board, as part of the agenda, shall, at the commencement of each
regular Board meeting, provide a period for Citizen Comment. Interested persons
shall sign their name, address and the agenda item or other topic to be addressed
on a designated citizen participation sheet. A speaker may address the Board for
no more than three minutes. The maximum time period for citizen participation is
twenty minutes. If there are more than 15 speakers, the Mayor will allocate time
among the speakers to ensure that citizen comment does not exceed twenty (20)
minutes. The business of the Board shall commence no later than twenty (20)
minutes after the beginning of Citizen Comment.
3.2 Persons who sign up to speak on an agenda item marked for decision at
this meeting may be given priority and should indicate an agenda item or subject
to be addressed.
3.3 A person invited to address the Board as specified herein, when accorded
the floor, shall limit comments to include items within the jurisdiction of the Board
as determined by the Mayor and be governed by these rules to the extent
applicable. Citizen comment shall not be, and is not intended to, take the place of
comments elicited from Township Electors at the Annual Town Meeting.
3.4 During periods of citizen participation, comments from Township Trustees
shall be limited to requests for information, referrals to the appropriate committee,
or to the City Manager for response.
4. ROLE OF HUMAN SERVICES COMMITTEE
4.1 Open Meetings. All regular and special meetings of the Human Services
Committees shall be open to the public and to the press, except when meeting in
closed session as authorized by the statutes of the State of Illinois.
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~4~
4.2 Human Services Committee (five (5) Aldermen/Township Trustees). The
duties of this committee shall include matters relating to the Township and will sit
as the standing committee for the Township when dealing with all matters related
to the Township. The Human Services Committee shall meet on the first Monday
of each month.
5. GENERAL PROVISIONS
5.1 The powers of the Town Board shall be purely legislative.
5.2 The Town Board shall review and approve for payment all expenses and
liabilities of the Township.
6. MAYOR
6.1 The Mayor is the presiding officer at all meetings of the Town Board.
6.2 The Mayor may exercise the same voting and veto powers as the presiding
officer of the Town Board, such powers which are set forth in the Evanston City
Code, sections 1‐6‐3 and 1‐6‐4.
6.3 An Acting Mayor or Mayor pro tem shall not be accorded the voting
privilege of Mayor; however nothing in this section may deprive an Acting Mayor
or Mayor pro tem of the voting privilege of Township Trustee.
6.4 The Mayor shall at all times have access to any and all records, documents,
and information relative to any and all functions of the Township as allowed by
law.
7. MEETINGS OF THE TOWN BOARD
7.1 All meetings of the Board shall be open to the public and the press, with
the exception of closed sessions as specified in the Open Meetings Act, 5 ILCS
120/2. The Town Board pursuant to 60 ILCS 1/80‐10 may meet on such dates and
at such times as approved by the Town Board at the beginning of the calendar
year. Such meetings shall convene upon proper public notice in accordance with
the Open Meetings Act. Upon request of the Mayor or of any 2 Township
Trustees, the Town Clerk shall call a Special Town Board meeting at the time
55 of 447
Rules and Organization of the Evanston City Council sitting as the Evanston Town Board
~5~
requested and shall furnish to the Township Trustees at least 48 hours’ notice of
the meeting.
For purposes of this Rule, if discussion is had during an open meeting of the
City Council regarding the need for a Special Town Board meeting, and it is
announced by the City Council that a special meeting of the Town Board is
required, that agreement to convene the meeting shall dispense with the
requirement that a call be prepared. Any such meeting shall comply with the
agenda and notice requirements set forth in the Open Meetings Act.
7.2 A quorum of the Town Board shall be six (6) members of the Town Board
including the Mayor, acting Mayor or Mayor pro tem, currently holding office.
7.3 The Rules of the Town Board herein shall not be construed to conflict with
the statutory requirements of the Annual Town Meeting of Evanston Township.
56 of 447
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Tuesday, April 16, 2012
Roll Call: Alderman Tendam Alderman Braithwaite
Alderman Grover Alderman Wynne
Alderman Rainey Alderman Wilson
Alderman Burrus Alderman Holmes
Alderman Fiske
Presiding: Mayor Elizabeth B. Tisdahl
The Mayor called the Regular Meeting of the City Council to order after a Roll Call was
accomplished and the quorum was established at 7:06 PM.
Mayor Proclamations and Public Announcements:
Mayor Tisdahl announced and proclaimed that April 15-21, 2012 would be National
Volunteer Week. She then asked all of the volunteers who were present to come forward
as she and the volunteers stood for a photo shot with the framed proclamation.
City Manager Public Announcements:
Mr. Bobkiewicz announced that Earth Day is upon us and called on Catherine Hurley to
give an update of the upcoming activities. She stated this Sunday will be the 42nd Annual
celebration of Earth Day in the United States. The City’s Official Earth Day will be this
Saturday at the Ecology Center, with a cleanup from 9-noon and then followed by various
activities. The ETHS jazz band will be supplying music for the day. At 1:30 the two
Households that won the contest will be announced and presented with one year free
electricity. Also April is cans for cash month as well as a list of other activities on the
City’s website for your viewing pleasure. She then introduced Ms. Debra Poneman, of the
Environmental Hall of Fame, who will share information about another award.
Ms. Poneman stated the mission of the Environmental Hall of Fame is to empower,
encourage, and reward individuals and communities for their efforts in supplying
environmental sustainability. She presented framed certificates to Mayor Tisdahl and
Allen Ruben, the founder of the Environmental Hall of Fame. She also mentioned a quilt
that will be traveling all over the world and that Evanston will have its own quilt soon.
Mayor Tisdahl then invited Ricky Recycle to come forward, and she mentioned the
Mayor’s Summer Youth Employment Program interviews start this Saturday at 8 am.
City Clerk had no communications:
Citizen Comments:
Carl Bova, 1322 Rosalie Street stated he agreed whole-heartedly with the staff for the
approval by the City Council to direct the moving forward with the new salt dome. His
reasons for supporting are: (1) It’s economical, (2) The chosen location is already proven 57 of 447
MINUTES April 16, 2012
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and costs the City nothing, (3) The need has been well established, and (4) There were
many various locations considered.
Donna Spicuzza, 229 Wesley spoke of her concerns for the item SP2 the Yellow Line.
She stated she could agree with the recommendation as it appears now, even though the
report was very informative. She believes the construction of the new Yellow Line station
would be at a great expense and an inconvenience to houses in the area and traffic.
Mike Vasilko, 2728 Reese Ave. commented on the hands free cell phones and stated
the Ordinance is no more distracting than other things people do in their cars, and he
passed out a newspaper article addressing the use of hands free phones.
Padma Rao, 2246 Sherman Avenue spoke again her concerns for the Kendall Project,
Dissolution of the Township, accusations against the 8th ward Alderman and the attacks
on her and her mother from the Council. She also talked about the City’s Legal Counsel
Incompetence as well as her mentioning the issues with VEOLIA and the Keg.
B.K. Rao, 2246 Sherman Avenue repeated many points of the previous speaker (her
daughter). She also spoke of the Council’s duties and priorities towards the taxpayers.`
Special Order of Business
(SP1) Homelessness Task Force Report
The Mayor’s Task Force on Homelessness and staff recommend City Council to
Accept “Heading Home: Working to End Homelessness, A Five-Year Plan for the
City of Evanston”
For Action
After the Chairperson’s presentation of the report Alderman Grover motioned to accept
the report and it was seconded by a number of Aldermen. A Unanimous voice vote was
received and the report was accepted.
(SP2) CTA Yellow Line Infill Station Engineering Feasibility Study
Staff recommends City Council’s acceptance of the findings of the CTA Yellow Line infill
station engineering feasibility study.
For Action
Alderman Rainey motioned to accept the Feasibility Study that was presented that also
acknowledged the assistance of Mr. Rajeev Dahal, and Mr. Tom Twigg (Senior Traffic
Engineers)
(SP3) Updated Report on the Construction of a New Replacement Salt Dome and
Storage Facility
Staff requests City Council approval to proceed with the design and construction
of the salt dome/salt brine system to be located at the Municipal Service Center.
Funding for the new salt dome, salt brine, and storage facility will be provided by
CIP Account 416088 which has $460,000 budgeted for 2012.
For Action
Alderman Rainey motioned to accept the proposal of staff’s recommendation for the
replacement of the Salt Dome and it was seconded. With a Voice Vote it was unanimous
and so the recommendation was accepted.
A motion to adjourn the meeting was made by Alderman Tendam and it was seconded
as well. A Voice Vote was taken with a unanimous result and the meeting ended at 9:05
PM.
Submitted by, Hon. Rodney Greene/City Clerk of Evanston
58 of 447
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, May 14, 2012
Roll Call: Alderman Burrus Alderman Holmes
Alderman Fiske Alderman Tendam
Alderman Braithwaite Alderman Grover
Alderman Wynne Alderman Rainey
Alderman Wilson
Presiding: Mayor Elizabeth B. Tisdahl
After the Roll Call and a quorum was evident Mayor Tisdahl called the meeting of the
Public Hearing of the proposed redevelopment plan from the Community & Economic
Development Department by Mr. Paul Zalmezak, Economic Development Coordinator
along with Mr. Kane McKenna of McKenna and Associates concerning the “Dempster
Dodge Tax Increment Financing District” meeting to order. After reading the reason for
the Public Hearing Mayor Tisdahl called upon Mr. Bob Richlekey of Kane McKenna to
give clarification of the public notices that were distributed. Mr. Richlekey reported that
residents that were 750 feet from the proposed project were notified and all pertinent
notices and documentation were properly submitted and the City was in conformity. The
Mayor then asked the chairman of the Joint Review Board, Alderman Mark Tendam to
present his report of the board. Alderman Tendam stated the time, date and place of the
meeting of the board as well as the members present. He stated a recommendation of
the plan was approved unanimously by the board members. Mayor Tisdahl then asked
the City Clerk if there were any written comments submitted to the Clerk’s Office to be
presented at this meeting, and the answer was there were none. Mr. Paul Zalmezak
was asked to come forward to give a power-point over view of the TIF proposal. He
pointed out some reason why have a TIF district and why now.
Jeff Smith, 2724 Harrison spoke concerning the various businesses that came and went
on this property and then stated he was opposed to the one ownership of the property.
He also stated he believes that TIF’s are not great development tools and they have been
overused in some areas including Evanston and he disagrees with the possible short
term visualization of the property. Mr. Smith pointed out a variety of problems that he see
with this proposal and the TIF will not solve the problems and he suggests the Council
look at more possible tools.
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Mayor Tisdahl announced that the Public Meeting was now completed and asked for a
motion to close the Public Hearing. A motion was made to close and it was seconded,
with a unanimous voice vote the meeting ended.
Mayor Public Announcements and Proclamations:
Mayor Tisdahl announced the following proclamations: “National Preservation Month –
May 2012”, “Older Americans’ Month – May 2012”, and “National Police Week – May 13
through May 19, 2012”. Mayor Tisdahl also announced the passing of John Myer former
6th ward Alderman for twelve years in the 60’s and 70’s, he was the founder of Rotary
Club of Evanston Light House.
City Manager Public Announcements
Mr. Bobkiewicz announced the Economic Development Summit this Friday morning at
8:30 and on Saturday between 8 pm and 10 pm the City is hosting a Green Ball at the
Ecology Center, with food, drinks live auctions and, live entertainment.
Communications: City Clerk
The Clerk had no communications to report.
Citizen Comment
Agenda Items
Jeff Smith, 2724 Harrison spoke of his support of the Resolution 40-R-12.
Elliott Zascin, 715 Asbury stated his support of the Rules Committee’s for formulating
the Resolution 40-R-12 to overturn the decision of the Supreme Court.
Darnel Johnson, 2424 Dempster stated he and his wife are in support of the
Dempster/Dodge project, and that they will do everything in their power to make the
project a success.
Non-Agenda items
Padma Rao, 2246 Sherman stated her concerns of the bills list showing $1,500
payment to Attorney Kasper for representing the Township but paid nothing to Attorney
Pellini who had represented the Townships for over 20 years. She also spoke of her
attempt to opt out of the Electric Aggregation proposal (keep in mind the contract had
not been created at that time). She began speaking of the Ethics Committee’s decision
of clearing first ward Alderman Fisk of any unethical acts, which she and her Lawyer
disagrees with. Mayor Tisdahl stated the matter had been closed and she could not
discuss it any longer. Ms. Rao stated the issue was still before the committee and being
discussed, and so she could continue her mentioning it. The Mayor finally turned the
mike off to the podium and after much debate back and forth the Mayor called for the
Consent Agenda to be read instead of reading Alderman Rainey called for a recess that
was also seconded and the Council went into recess for 10 minutes. Upon returning
from the recess the debate between Ms. Padma Rao and the Mayor continued, it was
the suggested to allow Ms. Rao one minute to complete her comments, which she did.
B.K. Rao, 2246 Sherman spoke on freedom of speech and how the mike was cut off
during her comments. This occurred because the Mayor did not want to hear the truth.
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Items not approved on Consent Agenda:
(A3.3)Approval of Contract with Alpha Paintworks, Inc. for 2012 Fire Hydrant
Painting (Bid 12-127)
Staff recommends that City Council authorize the City Manager to execute a contract for
the 2012 Fire Hydrant Painting to Alpha Paintworks, Inc. (6316 N. Cicero Avenue,
Chicago, IL) in the amount of $24,140. Funding will be provided by the Water Fund,
Account 7115.62230, which has a budget of $51,500.
For Action
(A7)Ordinance 40-O-12 Increasing One-Day Liquor License Fees
Staff recommends approval of Ordinance 40-O-12 amending fees for one-day liquor
licenses. Approval of the proposed ordinance would increase fees for all one-day liquor
license classifications by 50%. This ordinance will implement revenue enhancement fee
increases which were included in the City’s approved FY2012 Budget. This ordinance
was introduced at the April 23, 2012 City Council meeting.
For Action
(P3)Ordinance 48-O-12 Granting Major Zoning Relief for Front Yard Parking and
a Rear Yard Setback at 2627 Lincolnwood Drive
City staff recommends the adoption of Ordinance 48-O-12 granting major zoning relief to
rebuild an attached garage as livable space, establish one open parking space in the
front yard, and construct a two story addition with a rear yard setback of 14.7’ where 30’
is required at 2627 Lincolnwood Drive.
For Introduction
(P4)Ordinance 39-O-12 Amending Portions of the Zoning Ordinance Related to
Home Occupations
Staff recommends City Council approval of Ordinance 39-O-12 as revised. Proposed
Ordinance 39-O-12 amends the Zoning Ordinance to reflect the recommendations of
the Plan Commission based on a referral of a previous draft of this proposed Ordinance
by the P&D Committee during its February 13, 2012 meeting.
For Introduction
(P5)Ordinance 38-O-12 Amending Various Portions of the City Code Relating to
Bed & Breakfast Establishments
The Plan Commission recommends amending the Zoning Ordinance to modify the
regulations concerning bed and breakfast establishments. The Commission and its
Zoning Committee considered the recommended changes proposed in Ordinance 38-O-
12 during several meetings. This ordinance was held in Committee on April 23, 2012.
For Introduction
(H3)Approval of Harley Clarke Mansion “Request for Interest”
Staff recommends authorization for the City Manager to issue a “Request for Interest”
for the purchase or lease of the Harley Clarke Mansion, 2603 Sheridan Road.
For Action
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(O1)Resolution 43-R-12 Authorizing the City Manager to Negotiate and Execute
a Loan for the Improvements to Real Property Located at 2424 Dempster
The Economic Development Committee and staff recommend City Council approval of
Resolution 43-R-12 authorizing the City Manager to execute a loan agreement of up to
$200,000 from the Economic Development Fund to Chicago’s Home of Chicken and
Waffles for the adaptive reuse of the building located at 2424 Dempster in Evanston.
For Action
(O2)Resolution 40-R-12: City of Evanston’s Support of a Constitutional
Amendment to Effectively Overturn the U.S. Supreme Court’s Conclusion
in “Citizens United v. FEC” Relating to Constitutional Rights for Corporate
Entities
The Rules Committee recommends City Council consideration of Resolution 40-R-12.
For Action
CONSENT AGENDA
(M1)Approval of Minutes of the Regular City Council Meeting of April 23, 2012
(M2)Approval of Minutes of the Special City Council Meeting of April 30, 2012
(M3)Approval of Minutes of the Special City Council Meeting of May 7, 2012
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1)City of Evanston Payroll through 04/22/12 $2,498,099.71
(A2)City of Evanston Bills FY2012 through 05/15/12 $4,650,484.85
Credit Card Activity through March 31, 2012 $ 125,968.23
(A3.1)Approval of Contract Renewal for CADS Software License and Service
Agreement with SunGard Public Sector
Staff recommends that the City Council authorize the City Manager to renew the annual
sole source software license and service agreement with SunGard Public Sector (1000
Business Center Drive, Lake Mary, FL) for the Police Department’s CADS (Computer
Aided Dispatch System) software in the amount of $70,304.25. Funding will be provided
by the Emergency Telephone System account 5150.62509 with a budget of $75,000.00.
For Action
(A3.2)Approval of Contract with Golf Mill Ford Inc. for Ford Parts (Bid 12-118)
Staff recommends that City Council authorize the City Manager to execute a one (1)
year contract for the purchase of Ford OEM parts in the amount of $49,400 with Golf
Mill Ford Inc. (9401 N. Milwaukee Avenue, Niles, IL). Funding will be provided by the FY
2012 Major Maintenance, Material to Maintain Autos Account, 7710.65060 in the
amount of $49,400.
For Action
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(A3.4)Approval of Contract with Chicagoland Paving for the Church Street
Improvement Project and Dodge Avenue and Lake Street Streetscape
Project (Bid 12-130)
Staff recommends that City Council authorize the City Manager to execute a contract for
the Church Street Improvement Project and Dodge Avenue and Lake Street
Streetscape Contract to Chicagoland Paving (225 Telser Road, Lake Zurich, IL) in the
amount of $899,900. Funding will be provided from West Evanston TIF Funds, which
has a budgeted amount of $860,000. Staff requests approval of an additional $40,000 of
TIF Funds for this project.
For Action
(A3.5)Approval of Contract with HBRA Architects, Inc. for Downtown Evanston
Performing Arts District Study (RFP 12-125)
Staff recommends that City Council authorize the City Manager to execute a contract
with HBRA Architects, Inc. (372 West Ontario Street, Chicago, IL) in the amount of
$100,000 to conduct a detailed planning and architectural study of potential locations for
performing arts venues in Downtown Evanston (RFP 12-125). Funding will be provided
by a $50,000 National Endowment for the Arts Our Town Grant and $25,000 from the
Washington National Tax Increment Financing (TIF) District and $25,000 from the
Evanston Economic Development Fund.
For Action
(A4.1)Approval of Change Order No. 1 for 2012 Cured-In-Place-Pipe Lining
Contract with American Pipe Liners, Inc. (Bid 12-101)
Staff recommends that the City Council authorize the City Manager to execute Change
Order Number 1, in the not-to-exceed amount of $37,623, to the agreement with
American Pipe Liners, Inc. for the 2012 Cured-In-Place Pipe Lining Contract A (Bid 12-
101). Funding will be provided from the Sewer Fund, Account 7420.65515, which has
an allocation of $428,000 for sewer improvements on streets being resurfaced.
For Action
(A4.2)Approval of Change Order No. 2 with Camp Dresser and McKee, Inc. for
Engineering Services on the 1964 Filter Addition Rehabilitation Project
(RFP 10-103)
Staff recommends that the City Council authorize the City Manager to execute Change
Order Number 2, in the not-to-exceed amount of $15,300, to the agreement with Camp
Dresser and McKee, Inc. (CDM) to provide engineering services for the 1964 Filter
Addition Rehabilitation project. This will increase the agreement amount from $316,752
to $332,052. This project is funded from the Water Fund, Account 733048.
For Action
(A5)Resolution 36-R-12 Authorizing the Renewal of the Lease of the Computer
Lab in Main Library to Workforce Board of Northern Cook County
Staff recommends City Council approval of Resolution 36-R-12 authorizing the City
Manager to negotiate and sign the lease agreement by and between the City of
Evanston and Workforce Board of Northern Cook County, a non-profit corporation, for
the lease of a computer lab in the Main Library. The lease will be for a one-year term
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MINUTES May 14, 2012
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(May 15, 2012 through May 14, 2013) at a rental rate of $17,760 per year (a 2%
increase).
For Action
(A6)Ordinance 49-O-12, Increasing the Number of Class C Liquor Licenses to
Permit Issuance to NSB Ventures LLC, d/b/a The Alcove
The Local Liquor Commissioner recommends adoption of Ordinance 49-O-12, which
amends Subsection 3-5-6-(C) of the Evanston City Code of 1979, as amended, to
increase the number of Class C liquor licenses from 28 to 29 to permit issuance to NSB
Ventures LLC, d/b/a The Alcove, 512 Main Street.
For Introduction
(A8)Ordinance 46-O-12 Increasing Minimum Penalties for General Non-Parking
Ordinance Violations
Staff recommends approval of Ordinance 46-O-12 amending minimum fines for general
C-Ticket / Administrative Adjudication violations (non-parking ordinance violations).
Approval of the proposed ordinance would increase the minimum penalty for general C-
Ticket / Administrative Adjudication fines by $10. This ordinance will implement revenue
enhancement fee increases which were included in the City’s approved FY2012 Budget.
This ordinance was introduced at the April 23, 2012 City Council meeting.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1)Resolution 42-R-12 Authorizing the City Manager to Execute an
Assignment of a Real Estate Contract for the Purchase of Real Property at
1600 Foster Avenue, Evanston
Staff recommends approval of Resolution 42-R-12 authorizing the City Manager to
execute an assignment of a real estate contract for the purchase of 1600 Foster Avenue,
Evanston for $1,500,000. Funding will be provided by the City’s $18.15 million
Neighborhood Stabilization Program 2 Grant. The acquisition of the property at 1600
Foster (“Bishop Freeman Property”) is recommended to implement the first phase of
Emerson Square, a new mixed-income housing development.
For Action
(P2)Approval of a One Year Extension for Planned Development at 1915-1919
Grey Avenue
Staff recommends that the City Council approve a one year extension of the adopted
Planned Development for the construction of a four unit building by Brinshore
Development, to be located on the currently vacant parcel at 1915-1919 Grey Avenue.
For Action
(P6)Ordinance 36-O-12 Granting a Major Variation and Special Use Permits for
a Planned Development and Drive-Through Facility Located at 635 Chicago
Avenue (“Walgreens”)
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Plan Commission and City staff recommend the adoption of Ordinance 36-O-12,
granting planned development approval, a special use permit for the proposed drive
thru (replacing the existing drive thru) and approval of a major variation for the proposed
new Walgreens at 635 Chicago Avenue. Zoning Board of Appeals recommends
approval of the special use for the drive thru and recommends denial of the major
variation. This ordinance was introduced at the April 23, 2012 City Council meeting.
For Action
(P7)Ordinance 42-O-12 Granting a Special Use for a Commercial Indoor
Recreation Facility at 2125 Ashland Avenue
Zoning Board of Appeals and City staff recommend the adoption of Ordinance 42-O-12
granting a special use permit for the operation of a Commercial Indoor Recreation
Facility at 2125 Ashland Avenue. The applicant has complied with all zoning
requirements and meets all of the standards of a special use for this District. CrossFit e-
Town will only offer personal strength and conditioning in individual or small group
classes. This ordinance was introduced at the April 23, 2012 City Council meeting.
For Action
HUMAN SERVICES
(H1)Approval of Township of Evanston April 2012 Payroll and Bills
Township of Evanston Supervisor recommends that City Council approve the Township
of Evanston bills, payroll, and medical payments for the month of April 2012 in the
amount of $118,278.54. Funding is provided by the Township budget.
For Action
(H2)Approval of Emergency Solutions Grant Program (ESG) – Substantial
Amendments to the 2011 and 2012 Annual Action Plans of the 2012-2014
Consolidated Plan
The Human Services Committee and staff recommend City Council approval of the
substantial amendments to the 2011 and 2012 Action Plans, including the funding
allocations to individual agencies. The 2011 substantial amendment must be submitted
to HUD on May 15, 2012.
For Action
(APP1)For Appointment to:
Housing and Community Development Act Committee Jeannie Sanke
Alderman Rainey motioned for the Consent Agenda to be approved, and it was
seconded with a 9-0 Roll Call vote.
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MINUTES May 14, 2012
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Items for discussion
(A3.3)Approval of Contract with Alpha Paintworks, Inc. for 2012 Fire Hydrant
Painting (Bid 12-127)
Staff recommends that City Council authorize the City Manager to execute a contract for
the 2012 Fire Hydrant Painting to Alpha Paintworks, Inc. (6316 N. Cicero Avenue,
Chicago, IL) in the amount of $24,140. Funding will be provided by the Water Fund,
Account 7115.62230, which has a budget of $51,500.
For Action
Alderman Burrus motioned for approval and acknowledged Alderman Grover to speak.
Alderman Grover stated she explored other options than purple and suggested to keep
the color the same. Alderman Tendam suggested the area around the University to be
painted purple and not throughout the City. Alderman Fiske suggested to keep them red
do to the many business who also have colors connected with their businesses. The
final decision was to approve the motion as is. A Roll Call vote was rendered with a 9-0
vote to approve and the motion was passed.
(A7)Ordinance 40-O-12 Increasing One-Day Liquor License Fees
Staff recommends approval of Ordinance 40-O-12 amending fees for one-day liquor
licenses. Approval of the proposed ordinance would increase fees for all one-day liquor
license classifications by 50%. This ordinance will implement revenue enhancement fee
increases which were included in the City’s approved FY2012 Budget. This ordinance
was introduced at the April 23, 2012 City Council meeting.
For Action
Alderman Burrus motioned for approval and it was seconded. Alderman Grover stated
she would not support the Ordinance. Alderman Rainey suggested since it is such a
small amount of she would support the action. A Roll Call vote was taken with a 5-4 result
and the motion passed. (Aldermen Holmes, Tendam, Burrus, Grover voted nay).
(P3)Ordinance 48-O-12 Granting Major Zoning Relief for Front Yard Parking and
a Rear Yard Setback at 2627 Lincolnwood Drive
City staff recommends the adoption of Ordinance 48-O-12 granting major zoning relief to
rebuild an attached garage as livable space, establish one open parking space in the
front yard, and construct a two story addition with a rear yard setback of 14.7’ where 30’
is required at 2627 Lincolnwood Drive.
For Introduction
Alderman Holmes motioned to suspend the rules and it was seconded. Alderman Fisk
wanted to know why the rules were being suspended. A voice vote was taken which was
not unanimous so the motion to suspend the rules failed. The motion stood as being
introduced only.
(P4)Ordinance 39-O-12 Amending Portions of the Zoning Ordinance Related to
Home Occupations
Staff recommends City Council approval of Ordinance 39-O-12 as revised. Proposed
Ordinance 39-O-12 amends the Zoning Ordinance to reflect the recommendations of
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MINUTES May 14, 2012
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the Plan Commission based on a referral of a previous draft of this proposed Ordinance
by the P&D Committee during its February 13, 2012 meeting.
For Introduction
Alderman Holmes stated the committee recommended to the staff to find best ways to
license other commercial businesses.
(P5)Ordinance 38-O-12 Amending Various Portions of the City Code Relating to
Bed & Breakfast Establishments
The Plan Commission recommends amending the Zoning Ordinance to modify the
regulations concerning bed and breakfast establishments. The Commission and its
Zoning Committee considered the recommended changes proposed in Ordinance 38-O-
12 during several meetings. This ordinance was held in Committee on April 23, 2012.
For Introduction
Alderman Holmes stated the item was taken off and sent back to committee, due to
several options that were presented.
(H3)Approval of Harley Clarke Mansion “Request for Interest”
Staff recommends authorization for the City Manager to issue a “Request for Interest”
for the purchase or lease of the Harley Clarke Mansion, 2603 Sheridan Road.
For Action
Alderman Tendam motioned for approval and it was seconded. Mayor Tisdahl stated
the reason for her removing this item from the Consent Agenda was to provide two
options (1) The City would own the underlying land, selling the building only or (2)
The City sell the building and the land beneath the building. Four of the Aldermen
voiced their agreement to offer multiple options. Alderman Tendam then amended the
motion to include options for the sell and it was seconded, and with a unanimous voice
vote the motion passed with amendments.
(O1)Resolution 43-R-12 Authorizing the City Manager to Negotiate and Execute
a Loan for the Improvements to Real Property Located at 2424 Dempster
The Economic Development Committee and staff recommend City Council approval of
Resolution 43-R-12 authorizing the City Manager to execute a loan agreement of up to
$200,000 from the Economic Development Fund to Chicago’s Home of Chicken and
Waffles for the adaptive reuse of the building located at 2424 Dempster in Evanston.
For Action
Alderman Grover motioned for approval with a second. A Roll Call vote was taken and
the result was 8-1 for approval and the motion passed. Alderman Wilson voted nay.
(O2)Resolution 40-R-12: City of Evanston’s Support of a Constitutional
Amendment to Effectively Overturn the U.S. Supreme Court’s Conclusion
in “Citizens United v. FEC” Relating to Constitutional Rights for Corporate
Entities
The Rules Committee recommends City Council consideration of Resolution 40-R-12.
For Action
Alderman Grover motioned for approval with a second. She stated she had some
amendments which were: (1) Replace the word “artificial” with “business”, (2) Delete
the 4th where as clause, (3) Section 1 of the Resolution deleting the words “to establish
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the rights that are protected by the US Constitution belong to natural persons only and
do not extend to corporations or other artificial entities”, (4) Section 2 the word
“proposed” replaced by the word “sponsored”. A unanimous voice vote was
achieved and the motion passed.
Call of the Wards
Ward 9, Alderman Burrus congratulated the awardees of the Kiwanian’s project, and
mentioned they will be honored at 7 am tomorrow at ETHS.
Ward 1, Alderman Fiske wanted to renew her reference to the Human Services to
amend the public placement of street signs.
Ward 2, Alderman Braithwaite wanted to thank Council for their support of the
Dempster/Dodge project, as well as staff. He also stated Wednesday at 8:30, he and
Alderman Grover will be hosting a Financial Summit at the Civic Center
Ward 3, Alderman Wynne Thanked everyone who came to the 3rd ward meeting despite
the hail storm. She also invited everyone to the YEA festival at Dempster and Chicago
Ave.
Ward 4, Alderman Wilson had no report.
Ward 5, Alderman Holmes announced the regular 5th ward meeting this Thursday 7 pm
at Fleetwood/Jourdain. She also stated there would be a safe summer prayer vigil will
occur at Springfield Baptist Church at 10 am Saturday, 19th.
Ward 6, Alderman Tendam had no report.
Ward 7, Alderman Grover had no report.
Ward 8, Alderman Rainey congratulated all the amazing Police Officers who were
awarded last Thursday night for all the things they do, and Tracy Williams was honored
as the Officer of the Year.
Alderman Wilson motioned to convene into Executive Session to discuss Litigation,
Bargaining, Personnel, and Minutes and it was seconded. A unanimous voice vote was
received and the Open Meeting of the Council ended at 10:55 p.m.
Submitted by,
Hon. Rodney Greene, City Clerk
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ADMINISTRATION & PUBLIC WORKS COMMITTEE
Tuesday, May 29, 2012
5:45 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN BURRUS, CHAIR
II. APPROVAL OF MINUTES OF REGULAR MEETING OF May 14, 2012
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 05/06/12 $2,502,402.48
(A2) City of Evanston Bills FY2012 through 05/30/12 $3,730,944.71
(A3.1) Approval of Tennis Contract Extension with E-Town Tennis, Inc.
Staff recommends that City Council authorize the City Manager to execute an
agreement with E Town Tennis, Inc. (320 S. Butterfield Road, Libertyville, IL)
extending the Tennis Program contract through November 30, 2012. Funding is
provided by Account 3110.62505. All expenses for the program are covered by
participation fees.
For Action
(A3.2) Approval of Contract for Comprehensive Non-Union Compensation Study
with Evergreen Solutions, LLC
Staff recommends that City Council authorize the City Manager to execute a
contract with Evergreen Solutions, LLC (2852 Remington Green Circle,
Tallahassee, FL) to conduct a comprehensive compensation study for all non-
union positions within the City of Evanston. The all-inclusive cost for their service
is $28,000. Funding will be provided by the Division of Human Resources,
Service Agreements Account 1929.62509, with a budget of $38,500.
For Action
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(A3.3) Approval of Contract Extension for Third Party Administration of General
Liability and Worker’s Compensation Claims
Staff recommends that City Council authorize the City Manager to execute a one-
year extension for the purchase of claims administration services from Cannon
Cochran Management Services Inc. (CCMSI) for automobile liability, general
liability, and worker’s compensation at an estimated cost of $97,375 for the
contract year March 1, 2012 through February 28, 2013. Funding is provided by
the FY2012 Insurance Fund Account 7800.62266, with a budget of $145,000.
For Action
(A3.4) Approval of Contract Award to Therm Flo Inc. for the Fire Stations #1 and
#2 Mechanical Systems Improvement Project (Bid 12-115)
Staff recommends that City Council authorize the City Manager to execute a
contract with Therm Flo Inc. (251 Holbrook Drive, Wheeling, IL) in the total
amount of $285,875 for Fire Stations #1 and #2 Mechanical Systems
Improvement Project. Funding will be provided by FY2012 CIP Account 415822
with $150,000 budgeted and Account 415823 with $210,000 budgeted.
For Action
(A3.5) Approval of Northwest Municipal Conference 2012-13 Dues Payment
Staff recommends that City Council authorize payment of 2012-13 dues to the
Northwest Municipal Conference in the amount of $24,784. The City has been a
member of the Northwest Municipal Conference since 1978.
For Action
(A3.6) Approval of Renewal of Library Reference Database License with
Gale/Cengage Learning
Staff recommends that City Council authorize the City Manager to renew the
annual sole source software license with Gale/Cengage Learning (27500 Drake
Road, Farmington Hills, MI) for Library reference database services in the
amount of $21,000 for the eleven month period ending April 30, 2013. Funding is
provided by the Library Adult Services – Internet Solution Providers Account
4806.62341.
For Action
(A4) Resolution 37-R-12 Authorizing the City of Evanston to Enter Into An
Agreement with the Cook County Assessor’s Office for Access to a
Geographic Information System
Staff recommends that the City Council authorize the City Manager to sign an
agreement with the Cook County Assessor’s Office for access to GIS
(Geographic Information System) data.
For Action
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Rev. 5/24/2012 5:34:54 PM
(A5) Resolution 41-R-12 Authorizing Lease Agreements with the United States
Postal Service (USPS) for Vehicle Parking
The Transportation/Parking Committee and staff recommend that the City
Council approve Resolution 41-R-12 authorizing the City Manager to enter into
lease agreements with the US Postal Service for the parking of Postal Service
Vehicles in Lot 25 (1612-1616 Maple Avenue) and the Maple Avenue Self Park
(1800 Maple Avenue).
For Action
(A6) Ordinance 50-O-12 Amending Title 10, Motor Vehicles and Traffic, Chapter
11, Prohibited Parking to Add Lincoln Street, South Side, Sheridan Road
East to Campus Drive
The Transportation/Parking Committee and staff recommend that the City
Council approve Ordinance 50-O-12 amending Title 10, Motor Vehicles and
Traffic, Chapter 11, Traffic Schedules, Section 8, Prohibited Parking at All Times,
Schedule VIII(A) of the Evanston City Code, to add Lincoln Street, South Side,
Sheridan Road east to Campus Drive.
For Introduction
(A7) Ordinance 51-O-12 Amending Title 10, Motor Vehicles and Traffic, Chapter
11, Prohibited Parking During Certain Hours on Davis Street
The Transportation/Parking Committee and staff recommend that the City
Council approve Ordinance 51-O-12 amending Title 10, Motor Vehicles and
Traffic, Chapter 11, Traffic Schedules, Section 9, Prohibited Parking during
certain hours on Davis Street.
For Introduction
(A8) Ordinance 45-O-12, Authorizing the Sale of Surplus Property
Staff recommends the City Council approve Ordinance 45-O-12 authorizing the
City Manager to publicly offer for sale various vehicles and equipment owned by
the City through public auction. The vehicles and equipment are either presently
out of service or will be, and are assigned to various divisions/departments within
the City of Evanston.
For Introduction
(A9) Ordinance 54-O-12 Authorizing the Lease Agreement with the League of
Women Voters of Evanston
Staff recommends City Council approval of Ordinance 54-O-12 authorizing the
City Manager to negotiate and execute the lease agreement with the League of
Women Voters of Evanston for lease of Room 1030 in the Civic Center.
For Introduction
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(A10) Ordinance 59-O-12, Increasing the Number of Class S Liquor Licenses to
Permit Issuance to Ward Eight, LLC
` The Local Liquor Commissioner recommends adoption of Ordinance 59-O-12,
which increases the number of Class S liquor licenses from 0 to 1 to permit
issuance to Ward Eight, LLC, 629 Howard Street.
For Introduction
(A11) Ordinance 55-O-12 Approving a Tax Increment Redevelopment Plan and
Redevelopment Project for the Dempster/Dodge Redevelopment Area
Staff recommends City Council adoption of Ordinance 55-O-12. Suspension of
the Rules is requested to allow Introduction and Action on May 29, 2012 to
implement the TIF under the 2010 assessed values.
For Introduction and Action
(A12) Ordinance 56-O-12 Designating the Dempster/Dodge Redevelopment
Project Area (“TIF District”) of the City of Evanston a Redevelopment
Project Area Pursuant to the Tax Increment Allocation Redevelopment Act
Staff recommends City Council adoption of Ordinance 56-O-12. Suspension of
the Rules is requested to allow Introduction and Action on May 29, 2012 to
implement the TIF under the 2010 assessed values.
For Introduction and Action
(A13) Ordinance 57-O-12 Adopting Tax Increment Allocation Financing for the
Dempster/Dodge Redevelopment Project Area
Staff recommends City Council adoption of Ordinance 57-O-12. Suspension of
the Rules is requested to allow Introduction and Action on May 29, 2012 to
implement the TIF under the 2010 assessed values.
For Introduction and Action
IV. ITEMS FOR DISCUSSION
(APW1) Discussion of Revision to the City's Banner Policy
V. COMMUNICATIONS
VI. ADJOURNMENT
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Administration and Public Works
.
MEETING MINUTES
Administration & Public Works
Monday, May 14, 2012
5:45P.M.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
Members Present: Ald. Braithwaite, Ald. Burrus, Ald. Grover, Ald. Holmes, Ald. Rainey
Members Absent:
Staff Present: Lara Biggs, Wally Bobkiewicz, Brandon Dieter, Chief Eddington,
Grant Farrar, Sarah Flax, Louis Gergits, Steve Griffin, Paul
Gottschalk, Jewell Jackson, Lonnie Jeschke, Marty Lyons, Dennis
Marino, Joe McRae, Jeff Murphy, Sat Nagar, David Stoneback,
Rickey Voss
Others Present:
Presiding Member: Alderman Burrus
I. DECLARATION OF A QUORUM: ALDERMAN BURRUS, CHAIR
With a quorum present, Chair Burrus called the meeting to order at 5:45 p.m.
II. APPROVAL OF MINUTES OF REGULAR MEETING OF April 23, 2012
A voice vote was taken and the minutes were unanimously approved.
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 04/22/12 $2,498,099.71
A voice vote was taken and the Payroll through 04/22/12 was unanimously
approved.
(A2) City of Evanston Bills FY2012 through 05/15/12 $4,650,484.85
Credit Card Activity through 03/31/12 $ 125,968.23
Ald. Rainey commented on the results of the online ad for homebuyers that noted
that of the 110 who indicated they had heard of the program through the internet,
the two homebuyers on record had not seen the ad. Sarah Flax (Planner
Community Development) said there are three additional contracts pending. She
did not know if they had heard of the program on the internet. Ald. Rainey asked
if the City is tracking this information and S. Flax said that they are.
A voice vote was taken and the bills list through 05/15/12 and the credit card
activity through 03/31/12 was unanimously approved.
(A3.1) Approval of Contract Renewal for CADS Software License and Service
Agreement with SunGard Public Sector
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Administration and Public Works
Staff recommends that the City Council authorize the City Manager to
renew the annual sole source software license and service agreement with
SunGard Public Sector (1000 Business Center Drive, Lake Mary, FL) for the
Police Department’s CADS (Computer Aided Dispatch System) software in
the amount of $70,304.25. Funding will be provided by the Emergency
Telephone System account 5150.62509 with a Budget of $75,000.00.
Ald. Rainey noted that in her experience, items like this need to be commented
upon. If you read all the information supplied, you will understand the service
provided offers more information so maintenance is good.
A voice vote was taken and A3.1 was unanimously approved.
(A3.2) Approval of Contract with Golf Mill Ford Inc. for Ford Parts (Bid 12-118)
Staff recommends that City Council authorize the City Manager to execute
a one (1) year contract for the purchase of Ford OEM parts in the amount of
$49,400 with Golf Mill Ford Inc. (9401 N. Milwaukee Avenue, Niles, IL).
Funding will be provided by the FY 2012 Major Maintenance, Material to
Maintain Autos Account, 7710.65060 in the amount of $49,400.
A voice vote was taken and A3.2 was unanimously approved.
(A3.3) Approval of Contract with Alpha Paintworks, Inc. for 2012 Fire Hydrant
Painting (Bid 12-127)
Staff recommends that City Council authorize the City Manager to execute
a contract for the 2012 Fire Hydrant Painting to Alpha Paintworks, Inc.
(6316 N. Cicero Avenue, Chicago, IL) in the amount of $24,140. Funding will
be provided by the Water Fund, Account 7115.62230, which has a budget of
$51,500.
Ald. Grover mentioned that she has been in contact with David Stoneback
(Director of Utilities) to expand on the Paint Evanston Purple program. This may
be an opportunity she continued to expand the program. Preliminary talks with
Northwestern’s Athletic Department indicate they may help defray the cost. Of
course the question is, which color purple. She thought this would be fun. D.
Stoneback stated that there is no specific reason not to use the color purple.
Hydrants are color coded to indicate the size water main involved. Currently
reflective paint is used for identification. Ald. Grover suggested that this be
pursued since NU had shown an interest in helping with the cost. Ald Rainey
asked how the City could pass this. Ald. Grover noted that the new hydrants are
red. The older ones that will be sandblasted can be repainted in purple. Ald.
Rainey asked how much a new hydrant would cost. Lara Biggs (Assistant
Superintendent of Water & Sewers) said that the cost per hydrant is around
$2,000. Hydrants are ordered as needed. Suppliers will vary the color for us.
But, their purple will not match our purple which will not match Northwestern’s.
A voice vote was taken and A3.3 was unanimously approved.
(A3.4) Approval of Contract with Chicagoland Paving for the Church Street
Improvement Project and Dodge Avenue and Lake Street Streetscape
Project (Bid 12-130)
Staff recommends that City Council authorize the City Manager to execute
a contract for the Church Street Improvement Project and Dodge Avenue
and Lake Street Streetscape Contract to Chicagoland Paving (225 Telser
Road, Lake Zurich, IL) in the amount of $899,900. Funding will be provided
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Administration and Public Works
from West Evanston TIF Funds, which has a budgeted amount of $860,000.
Staff requests approval of an additional $40,000 TIF Funds for this project.
Ald. Grover asked if there were plans to improve the lighting on the stretch west
of Mason Park by the viaduct, even if not part of this project. There is need to
improve the area and to provide lighting. Sat Nagar (Senior Engineer) stated
that only two lights will be installed east of Dodge Avenue under this program.
A voice vote was taken and A3.4 was unanimously approved.
(A3.5) Approval of Contract with HBRA Architects, Inc. for Downtown Evanston
Performing Arts District Study (RFP 12-125)
Staff recommends that City Council authorize the City Manager to execute
a contract with HBRA Architects, Inc. (372 West Ontario Street, Chicago, IL)
in the amount of $100,000 to conduct a detailed planning and architectural
study of potential locations for performing arts venues in Downtown
Evanston (RFP 12-125). Funding will be provided by a $50,000 National
Endowment for the Arts Our Town Grant and $25,000 from the Washington
National Tax Increment Financing (TIF) District and $25,000 from the
Evanston Economic Development Fund.
A voice vote was taken and A3.5 was unanimously approved.
(A4.1) Approval of Change Order No. 1 for 2012 Cured-In-Place-Pipe Lining
Contract with American Pipe Liners, Inc. (Bid 12-101)
Staff recommends that the City Council authorize the City Manager to
execute Change Order Number 1, in the not-to-exceed amount of $37,623,
to the agreement with American Pipe Liners, Inc. for the 2012 Cured-In-
Place Pipe Lining Contract A (Bid 12-101). Funding will be provided from
the Sewer Fund, Account 7420.65515, which has an allocation of $428,000
for sewer improvements on streets being resurfaced.
Ald. Rainey asked if the address is correct for the Emerson Street work. D.
Stoneback said it should be the 100 block. This work will happen before the
street is resurfaced. The residents will be notified. Ald. Rainey noted that there
is a major neighborhood event on July 30 that she hopes will not be interfered
with. D. Stoneback said it will not be.
A voice vote was taken and A4.1 was unanimously approved.
(A4.2) Approval of Change Order No. 2 with Camp Dresser and McKee, Inc. for
Engineering Services on the 1964 Filter Addition Rehabilitation Project
(RFP 10-103)
Staff recommends that the City Council authorize the City Manager to
execute Change Order Number 2, in the not-to-exceed amount of $15,300,
to the agreement with Camp Dresser and McKee, Inc. (CDM) to provide
engineering services for the 1964 Filter Addition Rehabilitation project.
This will increase the agreement amount from $316,752 to $332,052. This
project is funded from the Water Fund, Account 733048.
A voice vote was taken and A4.2 was unanimously approved.
(A5) Resolution 36-R-12 Authorizing the Renewal of the Lease of the Computer
Lab in Main Library to Workforce Board of Northern Cook County
Staff recommends City Council approval of Resolution 36-R-12 authorizing
the City Manager to negotiate and sign the lease agreement by and
between the City of Evanston and Workforce Board of Northern Cook
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Administration and Public Works
County, a non-profit corporation, for the lease of a computer lab in the Main
Library. The lease will be for a one-year term (May 15, 2012 through May 14,
2013) at a rental rate of $17,760 per year (a 2% increase).
A voice vote was taken and A5 was unanimously approved.
(A6) Ordinance 49-O-12, Increasing the Number of Class C Liquor Licenses to
Permit Issuance to NSB Ventures LLC, d/b/a The Alcove
The Local Liquor Commissioner recommends adoption of Ordinance 49-O-
12, which amends Subsection 3-5-6-(C) of the Evanston City Code of 1979,
as amended, to increase the number of Class C liquor licenses from 28 to
29 to permit issuance to NSB Ventures LLC, d/b/a The Alcove, 512 Main
Street.
A voice vote was taken and A6 was unanimously approved.
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
Ald. Grover moved and Ald. Braithwaite seconded that the meeting be adjourned.
Chair Burrus adjourned the meeting at 6:05 p.m.
Respectfully Submitted,
Phillip Baugher
Administrative Assistant, Administrative Services
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To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Marty Lyons, Assistant City Manager/Chief Financial Officer
Richard Perry, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: May 24, 2012
Recommended Action: Staff recommends approval of the City of Evanston Payroll and
Bills List.
Summary:
Payroll – April 23, 2012 through May 6, 2012 $2,502,402.48
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – May 30, 2012 $3,730,944.71
General Fund Amount – Bills list $ 247,499.43
General Fund Amount – Supplemental list $ 5,232.00
General Fund Total: $ 252,731.43
Attachments: Bills Lists
For City Council meeting of May 29, 2012 Item A1/A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
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CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/30/12PERIOD ENDING
00100 GENERAL ACCOUNT
100 GENERAL FUND
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
100.21680 CHICAGO TRANSIT AUTHORITY 901 *CHICAGO CARD PLUS PAYMENT 1,156.00
100.41060 NATIONAL AWARD SERVICES INC PLASTIC PLATES 40.00
100.21650 NATIONAL GUARDIAN LIFE INSURAN MONTHLY INSURANCE PREMIUM 378.27
1,574.27
1300 CITY COUNCIL
1300.62285 AARYNN/ALLYSSA TRUCKING COURIER COUNCIL SERVICE 87.48
1300.62360 CHICAGO METROPOLITAN AGENCY FO MEMBERSHIP DUES 712.93
800.41
1400 CITY CLERK
1400.62280 FEDERAL EXPRESS CORP.SHIPPING 22.52
1400.62457 MUNICODE ANNUAL CODE/INTERNET FEE 400.00
422.52
1505 CITY MANAGER
1505.62295 BOBKIEWICZ, WALTER REIMB. IML SPRINGFIELD IL 47.78
1505.62295 BOBKIEWICZ, WALTER REIMB. INNOVATION CONFERENCE 1,223.41
1505.62506 NORTHWESTERN UNIVERSITY WORK- FEDERAL WORK STUDY PROGRAM 886.89
1505.62295 EVANSTON CHAMBER OF COMMERCE LEGISLATIVE BREAKFAST 30.00
1505.62295 EVANSTON CHAMBER OF COMMERCE LEGISLATIVE BREAKFAST 30.00
1505.62295 EVANSTON CHAMBER OF COMMERCE LEGISLATIVE BREAKFAST 30.00
1505.64540 AT & T MOBILITY WIRELESS SERVICE 136.01
2,384.09
1510 PUBLIC INFORMATION
1510.62205 EVANSTON ROUND TABLE LLC A DAY IN THE LIFE-AD 151.00
1510.62506 NORTHWESTERN UNIVERSITY WORK- FEDERAL WORK STUDY PROGRAM 279.00
1510.62210 PRINTING MARKETING CREATIVE PAINT EVANSTON PURPLE POSTER 60.00
490.00
1525 MISC. BUSINESS OPERATIONS
1525.68205 B.H. SUHR & COMPANY, INC.EVANSTON ARTS CENTER 1,800.00
1,800.00
1705 LEGAL ADMINISTRATION
1705.52570 PREMIER TITLE COMPANY COMPLIANCE TKT REFUND 250.00
1705.65010 WEST GROUP PAYMENT CTR INFORMATION CHARGES 754.54
1705.65010 WEST GROUP PAYMENT CTR INFORMATION CHARGES 71.00
1705.65095 OFFICE DEPOT OFFICE SUPPLIES 85.83
1705.65095 OFFICE DEPOT OFFICE SUPPLIES 5.37
1705.62345 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 61.56
1,228.30
1905 ADM.SERVICES- GENERAL SUPPORT
1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,125.00
1905.62360 ILLINOIS CITY/COUNTY MANAGEMEN MEMBERSHIP DUES 197.00
1905.62185 MWM CONSULTING GROUP, INC ACTUARIAL REPORT 5,500.00
1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,125.00
7,947.00
1910 FINANCE DIVISION - REVENUE
*Advanced Payment
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CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/30/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1910.64541 AZAVAR TECHNOLOGIES CONTINGENCY PAYMENTS 939.12
1910.65095 OFFICE DEPOT OFFICE SUPPLIES REVENUE DEPT 70.69
1910.51600 EMSERMANN, KURT REFUND PERMIT 24.00
1910.62431 GARDA CL GREAT LAKES, INC.ARMORED CAR SERVICES 28.91
1910.51600 PATEL, MINESH REFUND PERMIT 40.00
1910.62431 GARDA CL GREAT LAKES, INC.ARMORED CAR SERVICES 2,104.71
1910.65095 OFFICE DEPOT OFFICE SUPPLIES REVENUE 35.39
1910.65095 OFFICE DEPOT OFFICE SUPPLIES REVENUE 81.73
1910.62315 PITNEY BOWES METERING SUPPLIES 131.61
1910.65095 SECURE PRODUCTS CORPORATION SECURITY SUPPLIES 445.79
3,901.95
1920 FINANCE DIVISION - ACCOUNTING
1920.65095 OFFICE DEPOT OFFICE SUPPLIES ACCOUNTING 66.48
1920.62280 FEDERAL EXPRESS CORP.SHIPPING 29.81
1920.65095 OFFICE DEPOT OFFICE SUPPLIES ACCOUNTING 47.90
144.19
1929 HUMAN RESOURCE DIVISION
1929.62160 TRANS UNION CORP MONTHLY FEE 45.00
1929.62160 F.L. HUNTER & ASSOCIATES RECRUITMENT TESTING-POLICE 1,920.00
1929.62160 LASER ASSOC., STEPHEN A.RECRUITMENT TESTING-POLICE 4,900.00
1929.62274 TRANS UNION CORP RECRUITMENT 267.69
7,132.69
1932 INFORMATION TECHNOLOGY DIVI.
1932.64540 VERIZON WIRELESS (25505)WIRELESS SERVICES 1,216.32
1932.62380 US Bank COPIER LEASE AGREEMENT 1,641.52
1932.62175 IRON MOUNTAIN OSDP SERVICE AGREEMENT 513.96
1932.65615 ILLINOIS DEPARTMENT OF CENTRAL COMMUNICATION CHARGES 1,925.00
1932.62380 CHICAGO OFFICE TECHNOLOGY GROU COPIER SERVICE AGREEMENT 1,572.80
1932.65615 COMCAST CABLE CABLE SERVICES 204.95
1932.65615 COMCAST CABLE CABLE SERVICES 91.53
1932.65615 COMCAST CABLE CABLE SERVICES 151.33
1932.64505 AT & T COMMUNICATION CHARGES 368.71
1932.64505 AT & T COMMUNICATION CHARGES 42.29
1932.62340 ORACLE AMERICA, INC.ANNUAL CONTRACT RENEWALS 3,217.98
1932.62340 ORACLE AMERICA, INC.ANNUAL CONTRACT RENEWALS 47.39
1932.65555 DELL COMPUTER CORP.DELL LAPTOPS XPS 14Z 3,486.54
1932.65615 COMCAST CABLE *INTERNET SERVICE 442.90
1932.62340 CITRIX ONLINE ONLINE CHARGES 19.45
1932.62506 NORTHWESTERN UNIVERSITY WORK- FEDERAL WORK STUDY PROGRAM 127.50
1932.64505 CALL ONE COMMUNICATION CHARGES 6,720.39
21,790.56
1941 PARKING ENFORCEMENT & TICKETS
1941.64540 NEXTEL WIRELESS SERVICES 701.86
1941.65625 NORTH SHORE TOWING PARKING BOOT 630.00
1941.64005 COMED ELECTRICITY 70.49
1941.52505 GOLLER, MARY CLAIRE REFUND-DUP PAYMNT TICKET 30.00
1941.65095 OFFICE DEPOT OFFICE SUPPLIES PEO & TICKETS 56.82
1941.62451 CUI, JUN TOW REFUND 185.00
*Advanced Payment
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CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/30/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1,674.17
2101 COMMUNITY DEVELOPMENT ADMIN
2101.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 BU 2101 200.00
2101.64540 NEXTEL WIRELESS SERVICES 60.92
2101.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 BU 2101 45.66
2101.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 BU 2101 20.01
326.59
2105 PLANNING & ZONING
2105.62210 ALLEGRA PRINT & IMAGING ZONING/PLANNING ENVELOPES 534.00
2105.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 52.84
2105.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 6.28
2105.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 6.90
600.02
2115 HOUSING CODE COMPLIANCE
2115.62280 FEDERAL EXPRESS CORP.SHIPPING 41.72
2115.62190 GARRISON, LARRY DEBRIS REMOVALS 925.00
2115.64540 NEXTEL WIRELESS SERVICES 327.76
2115.62345 CHICAGO TITLE INSURANCE CASE 12-0750 1824 EMERSON 140.00
1,434.48
2120 HOUSING REHABILITATION
2120.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 8.87
2120.64540 NEXTEL WIRELESS SERVICES 106.53
2120.65095 OFFICE DEPOT OFFICE SUPPLIES FY12 100.00
2120.65095 OFFICE DEPOT OFFICE SUPPLIES FY12 100.00
315.40
2121 EECBGRANT-RESI.WEATHER.PROGRAM
2121.55253 MIDWEST ENERGY AUDITS, INC.WEATHER 012-11 629-31 HOWARD 150.00
2121.55253 PHOENIX CONSTRUCTION COMPANY O WEATHER 012-11 629 HOWARD 1,500.00
2121.55253 TEAM INSTALLERS, INC.WEATHER 012-11 629 HOWARD 2,200.00
3,850.00
2126 BUILDING INSPECTION SERVICES
2126.52080 HANSON ROOFING INC REFUND PERMIT 88.00
2126.52090 PERMA SEAL REFUND PERMIT 105.00
2126.62145 MOSHE CALAMARO & ASSOC STRUCTURAL SERV. 816 CLARK 635.00
2126.64540 NEXTEL WIRELESS SERVICES 108.50
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 4,672.00
2126.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 BU 2126 127.93
2126.65095 OFFICE DEPOT OFFICE SUPPLIES FY12 BU 2126 55.19
5,791.62
2205 POLICE ADMINISTRATION
2205.64005 COMED MONTHLY CHARGES 115.09
2205.65040 LEMOI HARDWARE WALL PLATE 1.35
2205.65085 OFFICE CONCEPTS PEDESTAL DESK 2,397.47
2205.68205 NATIONAL AWARD SERVICES INC PLATE ENGRAVING 10.00
2205.62375 MICROSYSTEMS INC.MICROFILM STORAGE 377.10
2205.65040 LEMOI HARDWARE PAPER 12.99
2205.65040 LEMOI HARDWARE DUSTPAN 4.35
*Advanced Payment
380 of 447
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/30/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2205.65040 LEMOI HARDWARE NYLON ROPE 16.35
2205.65040 LEMOI HARDWARE KEY 1.99
2205.65040 LEMOI HARDWARE TOOLS 19.30
2205.65040 LEMOI HARDWARE CARPET SHAMPOO 11.81
2205.65040 LAPORT INC JANITORIAL SUPPLIES 36.59
2205.62490 ILLINOIS STATE TOLL HIGHWAY A TOLLS 356.08
2205.65040 GRAINGER, INC., W.W.WIRING 587.25
2205.65085 EVANSTON IMPRINTABLES,INC.AUGUSTA JACKETS 378.48
2205.65125 EVANSTON FUNERAL & CREMATION REMOVALS-APRIL 1,180.00
2205.62360 PUBLIC ENGINES, INC. DBA CRIME TIP SOFT ONLINE WEBTIPS 1,788.00
2205.64005 COMED MONTHLY CHARGES 117.36
2205.64015 NICOR 0632 MONTHLY CHARGES 68.14
2205.68205 NATIONAL AWARD SERVICES INC PLAQUES 80.00
7,559.70
2210 PATROL OPERATIONS
2210.65020 VCG UNIFORM HALO VEST 800.00
2210.65020 VCG UNIFORM HALO VEST 795.00
2210.65020 VCG UNIFORM NATO EXPENSES 11,462.70
13,057.70
2240 POLICE RECORDS
2240.65095 OFFICE DEPOT FY 2012 OFFICE SUPPLIES 114.00
114.00
2245 COMMUNICATIONS
2245.64540 NEXTEL WIRELESS SERVICES 1,949.01
1,949.01
2250 SERVICE DESK
2250.62425 AT & T MOBILITY MAINT. CONTROL PROGRAM 124.00
2250.65040 LAPORT INC JANITORIAL SUPPLIES 1,175.44
2250.62425 COLLEY ELEVATOR CO.ELEVATOR INSPECTION 168.00
1,467.44
2251 311 CENTER
2251.64505 AT & T 8100 *311 OPERATIONS 398.12
2251.64505 DELL COMPUTER CORP.DELL LAPTOP E6420 1,254.96
2251.64505 AT & T MOBILITY WIRELESS SERVICE 56.32
1,709.40
2260 OFFICE OF ADMINISTRATION
2260.62295 SPELLS, LOYCE MEALS CRISIS INTERVENTION TEAM 60.00
2260.62295 EVANSTON ATHLETIC CLUB FITNESS 514.60
2260.62295 FISCHER, BECKIE MEALS VICTIM ASSISTANCE 140.00
2260.62295 SOPHIER, SCOTT MEALS CRISIS INTERVENTION TEAM 60.00
2260.62295 NIEMAN, JEREMY N COLD CASE SEMINAR 43.80
2260.64565 COMCAST CABLE CABLE SERVICE 14.72
833.12
2265 NEIGHBORHOOD ENFORCEMENT TEAM
2265.65125 PRO-TECH SALES PROTECH MEDIC POUCH - BLACK 412.50
2265.65125 PRO-TECH SALES SHIPPING 20.00
432.50
*Advanced Payment
481 of 447
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/30/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2270 TRAFFIC BUREAU
2270.65085 MUNICIPAL ELECTRONICS INC CORD REPAIR RADAR GUN 119.00
119.00
2280 ANIMAL CONTROL
2280.62225 ANDERSON PEST CONTROL PEST MANAGEMENT 50.25
2280.65125 HILLS PET NUTRITION PET FOOD 366.41
2280.64015 NICOR 0632 MONTHLY CHARGES 57.88
474.54
2305 FIRE MGT & SUPPORT
2305.65125 AIR ONE EQUIPMENT SMALL TOOLS 297.00
2305.65020 EVANSTON IMPRINTABLES,INC.UNIFORM ISSUE 822.00
2305.64540 NEXTEL WIRELESS SERVICES 449.02
2305.62360 NORTHEASTERN ILLINOIS PUBLIC S 2012 MEMBERSHIP IN NIPSTA FOR 25,042.00
26,610.02
2310 FIRE PREVENTION
2310.53715 KIRKPATRICK, HELEN P.DISCONTINUED ALARM SERV.30.00
30.00
2315 FIRE SUPPRESSION
2315.65040 LAPORT INC JANITORIAL SUPPLIES 292.70
2315.62295 ST. FRANCIS EMS SYSTEM DEPARTMENT TRAINING 4,549.00
2315.62295 NORTHEASTERN ILLINOIS PUBLIC S FIREFIGHTING TRAINING 600.00
2315.65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 322.33
2315.65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 379.33
2315.65040 LAPORT INC JANITORIAL SUPPLIES 41.41
2315.65040 LAPORT INC JANITORIAL SUPPLIES 49.59
2315.62295 NORTHEASTERN ILLINOIS PUBLIC S TRAINING 80.00
6,314.36
2435 FOOD AND ENVIRONMENTAL HEALTH
2435.52061 TOMATO MOUNTAIN FARM FARMERS MARKET REFUND FEES 150.00
2435.52061 TERESA'S FRUIT AND HERBS FARMERS MARKET REFUND FEES 100.00
2435.64540 NEXTEL WIRELESS SERVICES 161.74
2435.62477 NEXTEL WIRELESS SERVICES 51.91
2435.52061 SEEDLING FARMERS MARKET REFUND FEES 100.00
2435.62477 VERIZON WIRELESS (25505)WIRELESS SERVICES 57.88
2435.52061 BRUNKOW CHEESE CREDIT FARMERS MARKET FEES 175.00
2435.52061 RIVER VALLEY RANCH FARMERS MARKET REFUND FEES 225.00
1,021.53
2440 VITAL RECORDS
2440.53220 IL DEPT OF PUBLIC HEALTH DEATH CERTIFICATES-APRIL 2012 786.00
786.00
2455 COMM.HEALTH PROG.ADMINSTRATION
2455.62371 QUARTET COPIES PRINTING 44.00
2455.62371 FEDERAL EXPRESS CORP.SHIPPING 59.79
2455.64540 NEXTEL WIRELESS SERVICES 51.91
155.70
2605 DIRECTOR OF PUBLIC WORKS
2605.64540 NEXTEL WIRELESS SERVICES 59.91
*Advanced Payment
582 of 447
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/30/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2605.65095 OFFICE DEPOT FY2012 OFFICE SUPPLIES 38.07
97.98
2610 MUNICIPAL SERVICE CENTER
2610.62415 FLUORECYCLE, INC.HAZARDOUS WASTE DISPOSAL 1,265.52
2610.62225 TOTAL BUILDING SERVICES JANITORIAL SVCS SERVICE CENTER 1,485.00
2610.62440 OVERHEAD, INC.FY2012 OVERHEAD DOOR MAINT.387.90
2610.62440 OVERHEAD, INC.FY2012 OVERHEAD DOOR MAINT.548.69
2610.65020 CINTAS AFSCME UNIFORMS 109.88
2610.65020 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 57.39
2610.62225 SMITHEREEN PEST MANAGEMENT SER RODENT CONTROL 93.00
2610.64005 COMED MONTHLY CHARGES 126.17
2610.62440 OVERHEAD, INC.FY2012 OVERHEAD DOOR MAINT.697.83
4,771.38
2640 TRAF. SIG. & ST. LIGHT. MAINT
2640.64006 COMED MONTHLY CHARGES 197.65
2640.64006 COMED MONTHLY CHARGES 11,381.18
2640.64007 COMED MONTHLY CHARGES 40.97
2640.64007 COMED MONTHLY CHARGES 44.81
2640.64007 COMED MONTHLY CHARGES 5,744.40
2640.64006 COMED MONTHLY CHARGES 216.38
17,625.39
2665 STREETS AND SANITATION ADMINIS
2665.64540 NEXTEL WIRELESS SERVICES 2,789.15
2,789.15
2670 STREET AND ALLEY MAINTENANCE
2670.62415 KLF TRUCKING EXTEND PO 13383 DEBRIS HAULING 3,220.00
2670.61060 NORTHEASTERN ILLINOIS UNIVERSI WORK STUDY PROGRAM MARCH 2012 300.00
2670.61060 NORTHEASTERN ILLINOIS UNIVERSI WORK STUDY PROGRAM APRIL 2012 400.00
2670.62295 APWA CHICAGO METRO CHAPTER *APWA SNOW PLOW/LOADER ROADEO 90.00
2670.62295 APWA CHICAGO METRO CHAPTER *APWA SNOW PLOW/LOADER ROADEO 120.00
4,130.00
2675 STREET CLEANING
2675.61060 NORTHEASTERN ILLINOIS UNIVERSI WORK STUDY PROGRAM MARCH 2012 400.00
2675.61060 NORTHEASTERN ILLINOIS UNIVERSI WORK STUDY PROGRAM APRIL 2012 375.00
775.00
2840 MAINTENANCE
2840.62225 TOTAL BUILDING SERVICES JANITORIAL SVCS MAIN LIBRARY 6,855.00
6,855.00
2845 ADMINISTRATION
2845.56140 ILLINOIS DEPT OF REVENUE *SALES TAX- APRIL 2012 1,229.00
1,229.00
3005 REC. MGMT. & GENERAL SUPPORT
3005.64540 NEXTEL WIRELESS SERVICES 57.57
57.57
3010 REC. BUS. & FISCAL MGMT
3010.65095 OFFICE DEPOT OFFICE SUPPLIES 15.13
*Advanced Payment
683 of 447
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/30/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3010.65095 OFFICE DEPOT OFFICE SUPPLIES 161.30
176.43
3015 COMMUNICATION & MARKETING SRVS
3015.62506 NORTHWESTERN UNIVERSITY WORK- FEDERAL WORK STUDY PROGRAM 253.00
253.00
3020 RECREATION GENERAL SUPPORT
3020.64540 NEXTEL WIRELESS SERVICES 57.57
57.57
3025 PARK UTILITIES
3025.64015 NICOR 0632 MONTHLY CHARGES 141.95
3025.64015 NICOR 0632 MONTHLY CHARGES 37.63
3025.64015 NICOR 0632 MONTHLY CHARGES 2.78
3025.64015 NICOR 0632 MONTHLY CHARGES 52.89
3025.64015 NICOR 0632 MONTHLY CHARGES 76.33
3025.64015 NICOR 0632 MONTHLY CHARGES 84.20
3025.64005 COMED MONTHLY CHARGES 47.64
3025.64005 COMED MONTHLY CHARGES 344.68
3025.64005 COMED MONTHLY CHARGES 37.64
3025.64005 COMED MONTHLY CHARGES 73.82
3025.64005 COMED MONTHLY CHARGES 28.94
3025.64005 COMED MONTHLY CHARGES 87.28
3025.64005 COMED MONTHLY CHARGES 16.75
3025.64005 COMED MONTHLY CHARGES 206.60
3025.64005 COMED MONTHLY CHARGES 90.51
3025.64005 COMED MONTHLY CHARGES 144.35
3025.64005 COMED MONTHLY CHARGES 65.95
3025.64005 COMED MONTHLY CHARGES 25.61
3025.64005 COMED MONTHLY CHARGES 465.36
3025.64005 COMED MONTHLY CHARGES 51.74
3025.64005 COMED MONTHLY CHARGES 43.74
3025.64005 COMED MONTHLY CHARGES 26.92
3025.64005 COMED MONTHLY CHARGES 291.09
3025.64005 COMED MONTHLY CHARGES 22.75
3025.64005 COMED MONTHLY CHARGES 58.02
3025.64005 COMED MONTHLY CHARGES 1,083.70
3025.64005 COMED MONTHLY CHARGES 44.27
3025.64005 COMED MONTHLY CHARGES 155.98
3025.64005 COMED MONTHLY CHARGES 114.04
3025.64005 COMED MONTHLY CHARGES 47.68
3025.64005 COMED MONTHLY CHARGES 38.73
3025.64005 COMED MONTHLY CHARGES 27.97
3025.64005 COMED MONTHLY CHARGES 22.58
3025.64015 NICOR 0632 MONTHLY CHARGES 59.29
3025.64015 NICOR 0632 MONTHLY CHARGES 82.98
4,202.39
3030 CROWN COMMUNITY CENTER
3030.62505 COUSSENS, DARCY YOUTH DANCE INSTRUCTOR 240.00
3030.62505 VAN DER KARR, MICHELLE A.ADULT DANCE INSTRUCTOR 260.00
*Advanced Payment
784 of 447
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/30/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3030.62375 JEAN'S GREENS, INC.PLANT SERVICE APRIL 2012 50.00
550.00
3035 CHANDLER COMMUNITY CENTER
3035.64540 NEXTEL WIRELESS SERVICES 27.21
3035.62495 ANDERSON PEST CONTROL PEST CONTROL 28.36
3035.62505 CHESS WIZARDS INC INSTRUCTION OF CHESS CAMPS 2,571.80
2,627.37
3040 FLEETWOOD JOURDAIN COM CT
3040.65110 CONTRACT FURNITURE SERVICES IN INSTALL/MOVE FURNITURE ECOLOGY 925.00
3040.64540 NEXTEL WIRELESS SERVICES 35.21
3040.65025 CATHOLIC CHARITIES OF CHICAGO CATERING SERVICE MEAL 622.50
3040.65025 CATHOLIC CHARITIES OF CHICAGO CATERING SERVICE MEAL 747.00
3040.65095 ILLINOIS PAPER COMPANY COPIER PAPER 166.50
3040.65040 LAPORT INC JANITORIAL SUPPLIES 104.64
3040.62511 COMCAST CABLE CABLE SERVICES 47.82
3040.65095 OFFICE DEPOT OFFICE SUPPLIES 72.21
3040.62511 WRIGHT, TONY BALLON ENTERTNMNT CHILD DAY 187.50
2,908.38
3045 FLEETWOOD/JOURDAIN THEATR
3045.62511 EVANS, BRIAN D.VIDEOGRAPHER FJT PSA 100.00
3045.62511 SHANKS, STEPHANIE PRODUCE, EDIT FJT PSA 200.00
3045.62511 TERRY, WALTER PRODUCE FJT PSA 125.00
3045.62505 GAUL, TANIA RICHARD CREATIVE WRITING INSTRUCTION 250.00
3045.62505 MUSE OF FIRE THEATRE COMPANY INSTRUCT SHAKESPEARE THEATER 300.00
975.00
3050 RECREATION OUTREACH PROGRAM
3050.62511 WRIGHT, TONY BALLON ENTERTNMNT CHILD DAY 187.50
187.50
3055 LEVY CENTER
3055.62505 TAJ BELLY DANCE INSTRUCTION 900.00
3055.62505 COMPUTER TRAINING & SUPPORT SE COMPUTER INSTRUCTION 225.00
3055.65040 EDWARD DON & COMPANY DISHWASHER SOAP 80.47
3055.64540 NEXTEL WIRELESS SERVICES 27.21
3055.65025 CATHOLIC CHARITIES OF CHICAGO CATERING SERVICE MEAL 2,282.50
3055.65040 LAPORT INC JANITORIAL SUPPLIES 266.64
3055.56045 ILLINOIS DEPT OF REVENUE *SALES TAX- APRIL 2012 55.00
3055.65050 EVANSTON GLASS & MIRROR WINDOW REPLACEMENT 822.00
3055.65050 CITY OF EVANSTON - PETTY CASH PCR - GLASS BROKEN FRAME 4.90
3055.65110 CITY OF EVANSTON - PETTY CASH PCR - ECT SUPPLIES AND STAMPS 95.07
3055.65025 CITY OF EVANSTON - PETTY CASH PCR - ECT REFRESHMENTS 9.96
3055.62511 CITY OF EVANSTON - PETTY CASH AGING WELL CONFERENCE 143.90
3055.65110 LURVEY LANDSCAPE SUPPLY ANNUALS 23.90
3055.62511 CLOWNING AROUND ENTERTAINMENT PRIVATE BDAY PARTY ENTERTAINMT 184.00
3055.65110 SCHWARTZ PIANO SERVICE PIANO SERVICES 275.00
3055.62505 COMPUTER TRAINING & SUPPORT SE COMPUTER CLASS INSTRUCTION 240.00
3055.62505 BARON, ENID INSTRUCT MEMOIR CLASS 280.00
3055.62511 PERCOLATOR FILMS NFP FILM RENTAL AGING WELL CONF 150.00
3055.62210 ALLEGRA PRINT & IMAGING LEVY CENTER CARDS 268.00
*Advanced Payment
885 of 447
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/30/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3055.62511 CLOWNING AROUND ENTERTAINMENT PRIVATE PARTY ENTERTAINMENT 259.00
6,592.55
3080 BEACHES
3080.64540 NEXTEL WIRELESS SERVICES 78.09
3080.64015 NICOR 0632 MONTHLY CHARGES 99.45
3080.65020 FITNESS WEAR, INC.LIFEGUARD CLOTHING 2012 1,692.51
1,870.05
3085 RECREATION FACILITY MAINT
3085.65110 CONSERV FS ATHLETIC FIELD PAINT ORANGE 535.50
3085.65110 CONSERV FS TURFACE QUICK DRY 270.00
3085.62295 ILLINOIS DEPARTMENT OF AGRICUL PESTICIDE LICENSE RENEWAL 20.00
3085.64540 NEXTEL WIRELESS SERVICES 59.54
3085.65055 LURVEY LANDSCAPE SUPPLY PLANTS 57.50
942.54
3095 CROWN ICE RINK
3095.64540 NEXTEL WIRELESS SERVICES 81.63
3095.65110 STO-COTE PRODUCTS ICE RINK REPAIRS 6,805.95
3095.65110 STO-COTE PRODUCTS ICE RINK REPAIRS 5,376.75
3095.62245 BECKER ARENA PRODUCTS ICERINK REPLACEMENT BOARD PART 660.24
3095.62495 ANDERSON PEST CONTROL PEST CONTROL 75.00
3095.62245 JORSON & CARLSON BLADE SHARPENING 65.73
3095.62245 JORSON & CARLSON BLADE SHARPENING 65.73
3095.65040 LAPORT INC JANITORIAL SUPPLIES 55.54
3095.62508 PFEIFFER, SHAWN ADULT BROOMBALL REFEREE 420.00
3095.62508 BABICZ, GEORGE S.ADULT BROOMBALL SCOREKEEPER 100.00
3095.62508 KANTOR, GARY ADULT BROOMBALL REFEREE 420.00
3095.62375 JEAN'S GREENS, INC.PLANT SERVICE APRIL 2012 50.00
3095.62245 BECKER ARENA PRODUCTS ICE MACHINE MAINT 600.00
14,776.57
3105 AQUATIC CAMP
3105.65110 FITNESS WEAR, INC.LIFEGUARD CLOTHING 2012 855.00
855.00
3130 SPECIAL RECREATION
3130.62490 MCGAW YMCA USE OF YMCA POOL 2,275.00
3130.65025 CITY OF EVANSTON - PETTY CASH YOUTH SERVICES PETTY CASH 227.29
3130.64540 NEXTEL WIRELESS SERVICES 90.35
2,592.64
3140 BUS PROGRAM
3140.64540 NEXTEL WIRELESS SERVICES 27.21
27.21
3150 PARK SERVICE UNIT
3150.64540 NEXTEL WIRELESS SERVICES 54.42
54.42
3205 COMMUNITY RELATIONS
3205.62210 MUMM PRINT SHOP PRCS BUSINESS CARDS 2 BOXES 48.00
3205.62205 ALLEGRA PRINT & IMAGING FARMERS MARKET BANNERS 267.00
315.00
*Advanced Payment
986 of 447
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/30/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3210 COMMISSION ON AGING
3210.62295 CITY OF EVANSTON - PETTY CASH PCR - PARKING OMB TRAINING 36.00
36.00
3505 PARKS & FORESTRY GENERAL SUP
3505.64540 NEXTEL WIRELESS SERVICES 603.43
3505.65010 FEDERAL EXPRESS CORP.SHIPPING 58.65
662.08
3510 HORTICULTURAL MAINTENANCE
3510.62199 WHITE & ASSOC , HOWARD L CONTOURED BENCH 3,752.00
3510.65005 WEEKS WHOLESALE ROSE GROWER ROSES 990.35
3510.65005 THELEN MATERIALS, LLC JAMES PARK SAND TORP 1,091.13
3510.62195 SKOKIE PARK DISTRICT SOCCER/DOG PARK MAINT.7,258.87
3510.65070 REINDERS, INC.POSITIVE CABLE 80.87
3510.65070 REINDERS, INC.MOWER BLADES 124.20
3510.65055 OZINGA CHICAGO RMC, INC.TORPEDO SAND 50.00
3510.62295 ILLINOIS DEPARTMENT OF AGRICUL PESTICIDE LICENSE RENEWAL 95.00
3510.65055 LURVEY LANDSCAPE SUPPLY TRACK/TRAIL MIX 228.00
3510.65005 LURVEY LANDSCAPE SUPPLY TRACK/TRAIL MIX 215.00
3510.65005 LURVEY LANDSCAPE SUPPLY NOAH'S PLAYGROUND PLANTINGS 82.50
3510.62199 KELVIN COMPANY LLC AND R & W C CONCRETE BENCH PAD 1,975.00
3510.62199 EVANSTON SIGNS & GRAPHICS, INC CHILDREN PLAYING SIGNS 210.00
3510.65015 MEYER LABORATORY GRAFFITI REMOVAL CHEMICAL 401.55
3510.62195 LANDSCAPE CONCEPTS MANAGEMENT, 2012 LANDSCAPE MAINTENANCE 532.00
3510.65085 ARLINGTON POWER EQUIPMENT TRIMMER HEAD 269.84
3510.65070 ARLINGTON POWER EQUIPMENT AIR FILTER/PARTS 166.28
3510.62195 LANDSCAPE CONCEPTS MANAGEMENT, 2012 LANDSCAPE MAINTENANCE 518.00
3510.65050 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 49.37
3510.65015 MEYER LABORATORY VANDALISM REMOVER 296.91
18,386.87
3520 DUTCH ELM DISEASE CONTROL
3520.62385 THELEN MATERIALS, LLC BIKE TRAIL MIX 516.04
516.04
3605 ECOLOGY CENTER
3605.64015 NICOR 0632 MONTHLY CHARGES 160.54
3605.64005 COMED MONTHLY CHARGES 31.62
3605.62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICE 56.75
3605.56045 ILLINOIS DEPT OF REVENUE *SALES TAX- APRIL 2012 48.00
3605.65050 ALARM DETECTION SYSTEMS, INC. SECURITY SYSTEM 497.64
794.55
3610 ECO-QUEST DAY CAMP
3610.62507 NORTHWEST PASSAGE 2 OVERNIGHT SUMMER CAMP 14,145.00
14,145.00
3710 NOYES CULTURAL ARTS CTR
3710.64540 NEXTEL WIRELESS SERVICES 27.21
3710.62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICE 33.25
3710.65040 LAPORT INC JANITORIAL SUPPLIES 188.44
248.90
*Advanced Payment
1087 of 447
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/30/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3720 CULTURAL ARTS PROGRAMS
3720.62210 SERAPH DIGITAL, INC.POSTCARD PRINTING 250.00
3720.62205 CHICAGO'S NORTH SHORE CONVENTI ADVERTISEMENT 500.00
750.00
3805 FACILITIES ADMINISTRATION
3805.64005 COMED MONTHLY CHARGES 216.47
3805.64005 COMED MONTHLY CHARGES 84.69
3805.64540 NEXTEL WIRELESS SERVICES 78.13
379.29
3806 CIVIC CENTER SERVICES
3806.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 71.96
3806.62225 ANDERSON PEST CONTROL PEST CONTROL 422.00
3806.64005 COMED MONTHLY CHARGES 1,990.39
3806.62225 TOTAL BUILDING SERVICES JANITORIAL SVCS CIVIC CENTER 4,330.00
3806.62225 SCHNEIDER ELECTRIC BUILDINGS SERVICE AGREEMENT 2012 1,932.00
3806.62225 DUSTCATCHERS, INC.ONE (1) YEAR SERVICE 189.00
3806.65040 MARK VEND COMPANY VENDING SUPPLIES 432.18
3806.64015 NICOR 0632 MONTHLY CHARGES 137.05
3806.64540 NEXTEL WIRELESS SERVICES 107.74
3806.62225 DUSTCATCHERS, INC.ONE (1) YEAR SERVICE 20.00
3806.64005 COMED MONTHLY CHARGES 91.54
9,723.86
3807 CONSTRUCTION AND REPAIRS
3807.64540 NEXTEL WIRELESS SERVICES 859.49
859.49
251,038.45
00185 LIBRARY FUND
4805 LIBRARY YOUTH SERVICES
4805.65641 BAKER & TAYLOR JUV AV 52.48
4805.65630 BAKER & TAYLOR JUV BOOKS 19.45
4805.65641 BAKER & TAYLOR JUV AV 80.66
4805.65641 BAKER & TAYLOR JUV AV 19.40
4805.65641 BAKER & TAYLOR ADULT/JUV AV 108.79
4805.65641 BAKER & TAYLOR JUV AV 308.55
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 89.29
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 11.18
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 23.96
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 5.59
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 225.94
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 50.89
4805.62506 NORTHWESTERN UNIVERSITY WORK- WORK-STUDY STUDENTS 163.69
4805.65641 MIDWEST TAPE JUV AV 698.64
4805.65641 MIDWEST TAPE JUV AV 346.94
4805.65641 MIDWEST TAPE JUV AV 42.36
4805.65641 MIDWEST TAPE JUV AV 63.96
4805.65641 MIDWEST TAPE JUV AV 31.98
4805.65641 MIDWEST TAPE JUV AV 31.98
4805.65641 MIDWEST TAPE JUV AV 15.98
*Advanced Payment
1188 of 447
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/30/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
4805.65641 MIDWEST TAPE JUV AV 22.38
4805.65641 MIDWEST TAPE JUV AV 72.75
4805.65641 MIDWEST TAPE JUV AV 31.98
4805.65641 MIDWEST TAPE JUV AV 40.99
4805.65630 BAKER & TAYLOR JUV PRINT 437.32
4805.65630 BAKER & TAYLOR JUV PRINT 223.15
4805.65630 BAKER & TAYLOR JUV PRINT 330.81
4805.65630 BAKER & TAYLOR JUV PRINT 1,561.25
4805.65630 BAKER & TAYLOR JUV PRINT 1,954.33
4805.65630 BAKER & TAYLOR ADULT/JUV PRINT 11.30
4805.65630 BAKER & TAYLOR JUV PRINT 76.32
4805.65641 BAKER & TAYLOR JUV AV 88.16
7,242.45
4806 LIBRARY ADULT SERVICES
4806.65630 BAKER & TAYLOR ADULT PRINT 2,003.44
4806.65630 BAKER & TAYLOR ADULT PRINT 591.86
4806.65630 BAKER & TAYLOR ADULT PRINT 8.77
4806.65641 BAKER & TAYLOR ADULT AV 49.23
4806.65641 BAKER & TAYLOR ADULT AV 15.73
4806.65641 BAKER & TAYLOR ADULT AV 165.21
4806.65641 BAKER & TAYLOR ADULT AV 164.89
4806.65641 BAKER & TAYLOR ADULT AV 145.38
4806.65641 BAKER & TAYLOR ADULT AV 29.11
4806.65641 BAKER & TAYLOR ADULT AV 46.27
4806.65641 BAKER & TAYLOR ADULT AV 87.02
4806.65641 BAKER & TAYLOR ADULT AV 40.37
4806.65641 BAKER & TAYLOR ADULT AV 20.54
4806.65641 BAKER & TAYLOR ADULT AV 14.23
4806.65641 BAKER & TAYLOR ADULT/JUV AV 16.47
4806.65641 BAKER & TAYLOR ADULT AV 201.90
4806.65641 BAKER & TAYLOR ADULT AV 64.46
4806.65641 BAKER & TAYLOR ADULT AV 300.47
4806.65641 BLACKSTONE AUDIO BOOKS INC.ADULT AV 41.21
4806.65630 BRODART COMPANY ADULT PRINT 1,124.54
4806.65630 BRODART COMPANY ADULT PRINT 18.52
4806.65630 BRODART COMPANY ADULT PRINT 20.40
4806.62340 GALE GROUP ONLINE RESOURCES 1,142.68
4806.65630 MARQUIS WHO'S WHO ADULT PRINT 358.50
4806.62506 NORTHWESTERN UNIVERSITY WORK- WORK-STUDY STUDENTS 128.25
4806.65641 MIDWEST TAPE ADULT AV 40.99
4806.65641 MIDWEST TAPE ADULT AV 154.96
4806.65641 RANDOM HOUSE INC ADULT AV 20.00
4806.65641 RECORDED BOOKS INC.ADULT AV 33.00
4806.65630 BAKER & TAYLOR ADULT PRINT 1,552.48
4806.65630 BAKER & TAYLOR ADULT PRINT 1,752.64
4806.65630 BAKER & TAYLOR ADULT PRINT 718.38
4806.65630 BAKER & TAYLOR ADULT PRINT 1,693.51
4806.65630 BAKER & TAYLOR ADULT PRINT 965.16
4806.65630 BAKER & TAYLOR ADULT PRINT 955.00
*Advanced Payment
1289 of 447
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/30/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
4806.65630 BAKER & TAYLOR ADULT PRINT 1,832.51
4806.65630 BAKER & TAYLOR ADULT PRINT 1,332.12
4806.65630 BAKER & TAYLOR ADULT PRINT 673.62
4806.65630 BAKER & TAYLOR ADULT PRINT 499.30
4806.65630 BAKER & TAYLOR ADULT PRINT 46.36
4806.65630 BAKER & TAYLOR ADULT PRINT 118.63
4806.65630 BAKER & TAYLOR ADULT PRINT 102.44
4806.65630 BAKER & TAYLOR ADULT/JUV PRINT 132.32
4806.65630 BAKER & TAYLOR ADULT PRINT 22.31
4806.65630 BAKER & TAYLOR ADULT PRINT 76.43
4806.65630 BAKER & TAYLOR ADULT PRINT 137.05
4806.65630 BAKER & TAYLOR ADULT PRINT 576.96
4806.65630 BAKER & TAYLOR ADULT PRINT 667.78
20,903.40
4820 LIBRARY CIRCULATION
4820.62506 NORTHWESTERN UNIVERSITY WORK- WORK-STUDY STUDENTS 677.26
4820.52610 UNIQUE MANAGEMENT SERVICES COLLECTION CHARGES 241.65
918.91
4835 LIBRARY TECHNICAL SERVICES
4835.62341 COOPERATIVE COMPUTER SERVICES SERV. AGREEMENT 2012 4,350.98
4835.62340 COOPERATIVE COMPUTER SERVICES LIBRARY COMPUTER SERVICE 801.35
5,152.33
4840 LIBRARY MAINTENANCE
4840.62225 CINTAS #769 MAT SERVICE 64.19
4840.62225 CONQUEST PEST SOLUTIONS BUILDING MAINTENANCE SERVICES 115.00
4840.62245 ALARM DETECTION SYSTEMS, INC. ALARM CHARGES 496.26
4840.62225 CONQUEST PEST SOLUTIONS BUILDING MAINTENANCE SERVICES 480.00
4840.65040 LAPORT INC JANITORIAL SUPPLIES 616.43
1,771.88
4845 LIBRARY ADMINISTRATION
4845.65095 OFFICE DEPOT OFFICE SUPPLIES 251.55
4845.65095 OFFICE DEPOT OFFICE SUPPLIES 7.29
4845.65095 OFFICE DEPOT OFFICE SUPPLIES 4.49
4845.65095 ILLINOIS PAPER COMPANY COPY PAPER 8.5X11 WHITE 1,344.00
4845.62210 THE PRINTED WORD, INC.PRINTING 43.00
4845.65095 OFFICE DEPOT OFFICE SUPPLIES 30.06
4845.64540 NEXTEL WIRELESS SERVICES 27.21
1,707.60
37,696.57
00190 HPRP GRANT FUND
4901 HPRP GRANTS
4901.63159 CONNECTIONS FOR THE HOMELESS HPRP SUPPORT SERV.4,218.98
4,218.98
4,218.98
00195 NEIGHBOR.STABILIZATION PROGRAM
5006 PROGRAM DELIVERY
5006.62205 EVANSTON NOW LLC LIVE EVANSTON LEADERBOARD 750.00
*Advanced Payment
1390 of 447
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/30/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
5006.62205 EVANSTON ROUND TABLE LLC LIVE EVANSTON AD 279.00
5006.62205 EVANSTON ROUND TABLE LLC LIVE EVANSTON WEBLINK 150.00
5006.62205 EVANSTON ROUND TABLE LLC LIVE EVANSTON AD APRIL 334.00
5006.62205 CHICAGO TRIBUNE CAMPAIGN #2287581 ONLINE 960.00
5006.62205 AMERICAN MARKETING SERVICES, I NSP2 PROGRAM ADS 606.83
3,079.83
3,079.83
00205 EMERGENCY TELEPHONE SYSTEM
5150 EMERGENCY TELEPHONE SYSTM
5150.65085 MOTOROLA SOLUTIONS, INC.PORTABLE PRGR. CABLE 71.25
5150.64505 AT & T 8100 WIRELESS SERVICE 475.28
5150.62509 IRON MOUNTAIN OSDP OFF-SITE DATA 287.56
5150.62509 IRON MOUNTAIN OSDP MAINT. AGGREMENT 289.46
5150.64505 AT & T COMMUNICATION CHARGES 6,143.01
5150.64540 NEXTEL WIRELESS SERVICES 1,517.21
5150.64540 VERIZON WIRELESS (25505)WIRELESS SERVICES 2,774.75
11,558.52
11,558.52
00210 SPECIAL SERVICE DIST #4
5160 SPECIAL SERVICE DIST #4
5160.62517 EVMARK OPERATING FUNDS-2ND QRT 99,500.00
99,500.00
99,500.00
00215 CDBG FUND
5203 HANDYMAN
5203.63095 CEDA/EVANSTON NEIGHBORS AT WOR HANDYMAN PROGRAM REIMBURSEMENT 1,897.14
1,897.14
5205 TARGETED CODE ENFORCEMENT
5205.62770 TGF ENTERPRISES, INC.CASE 09-0081 1409 DARROW 75.00
5205.62770 ABG SERVICES, INC.CASE #09-0451 2021 DODGE 220.00
5205.62770 ABG SERVICES, INC.BOARD UP 816 CLARK 160.00
5205.62770 TGF ENTERPRISES, INC.CASE 09-0339 1800 GREENLEAF 87.00
5205.62770 TGF ENTERPRISES, INC.CASE 08-0821 1615 MCDANIEL 350.00
5205.62770 TGF ENTERPRISES, INC.CASE 08-0876 623-27 HOWARD 75.00
5205.62770 TGF ENTERPRISES, INC.CASE 08-0008 913-15 FORESTRY 75.00
5205.62770 TGF ENTERPRISES, INC.CASE 09-0188 2004 LAKE STREET 50.00
1,092.00
5220 CDBG ADMINISTRATION
5220.62205 EVANSTON ROUND TABLE LLC PUBLIC SERV. ANNOUNCEMENT 242.00
242.00
5240 PUBLIC SERVICES
5240.62970 CONNECTIONS FOR THE HOMELESS ENTRY POINT PAYMENT 1,500.00
5240.62955 EVANSTON NORTHSHORE YWCA, DOME DOMESTIC VIOLENCE SERV.12,500.00
5240.62945 YOUTH JOB CENTER OF EVANSTON YOUTH EMPLOYMENT 17,500.00
5240.62935 JAMES B. MORAN CENTER FOR YOUT LEGAL/SOCIAL WORK 16,500.00
5240.63120 MEALS AT HOME FOOD PROG/SENIORS/DISABLED 6,500.00
*Advanced Payment
1491 of 447
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/30/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
5240.62980 NORTH SHORE SENIOR CENTER MONTHLY CHARGES 9,000.00
5240.62985 INTERFAITH HOUSING CENTER OF N HOMESHARING PROGRAM 6,500.00
5240.62960 INTERFAITH ACTION OF EVANSTON JOB COUNSELOR/ HOMELESS 1,000.00
71,000.00
74,231.14
00220 CD LOAN FUND
5280 SINGLE FAM REHAB PROGRAM
5280.65535 ELECTRICAL ENTERPRISES, INC.CASE SF 958.09 1034 FLORENCE 1,925.00
5280.62190 EQUIFAX CREDIT TAX SUMMARY 5.32
5280.62190 EMERSON LLC, JACKSON TAX SUMMARY 21.05
1,951.37
5285 MULTI FAM REHAB PROGRAM
5285.65535 STAT ANALYSIS CORPORATION CASE MF 095-12 629-31 HOWARD 40.00
5285.65535 STAT ANALYSIS CORPORATION CASE MF 095-12 629-31 HOWARD 40.00
5285.65535 PHOENIX CONSTRUCTION COMPANY O *631 HOWARD REPAIRS 19,600.00
5285.65535 VALUE REMODELING CASE MF 095-12 629 HOWARD 1,100.00
5285.65535 DESIGN COMFORT HVAC, INC CASE MF 095-12 629 HOWARD 5,500.00
26,280.00
28,231.37
00225 ECONOMIC DEVELOPMENT FUND
5300 ECON. DEVELOPMENT FUND
5300.62280 FEDERAL EXPRESS CORP.SHIPPING 66.41
5300.62509 EVMARK LANDSCAPING AGREEMENT-2ND 11,030.88
5300.62659 EVMARK 2012 CONTRIBUTION 9,625.00
5300.62490 EVANSTON CHAMBER OF COMMERCE 92ND ANNUAL MEETING/AWARDS 600.00
5300.62136 KANE, MCKENNA AND ASSOCIATES, RFP 12-39 CONSULTING SERVICES 175.00
5300.62136 KANE, MCKENNA AND ASSOCIATES, RFP 12-39 CONSULTING SERVICES 12.50
5300.62136 KANE, MCKENNA AND ASSOCIATES, RFP 12-39 CONSULTING SERVICES 2,475.00
5300.62136 KANE, MCKENNA AND ASSOCIATES, RFP 12-39 CONSULTING SERVICES 4,325.00
28,309.79
28,309.79
00300 WASHINGTON NATL TIF DEBT SERV
5470 WASHINGTON NAT'L TIF DS
5470.62605 EVMARK 2012 CONTRIBUTION 9,625.00
5470.62605 EVMARK LANDSCAPING AGREEMENT-2ND 11,030.87
20,655.87
20,655.87
00320 DEBT SERVICE FUND
5707 2007 BONDS
5707.62350 WELLS FARGO BANK GO SERIES 2007 250.00
250.00
5708 2008C BONDS
5708.62350 WELLS FARGO BANK GO SERIES 2008C 250.00
250.00
5709 2008D BONDS
5709.62350 WELLS FARGO BANK GO SERIES 2008B 250.00
*Advanced Payment
1592 of 447
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/30/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
250.00
5710 2008A (REFINAN. 2000) GO BONDS
5710.62350 WELLS FARGO BANK GO SERIES 2008A 250.00
250.00
1,000.00
00335 WEST EVANSTON
5870 WEST EVANSTON TIF
5870.62605 ENVIRONMENTAL CONSULTING GROUP SITE INVEST.1801-05 CHURCH 4,485.00
5870.62605 MAROUS & COMPANY SUMMARY APPRAISAL REPORT 1,350.00
5,835.00
5,835.00
00415 CAPITAL IMPROVEMENTS FUND
415175 CIVIC CTR RENOVATIONS
415175.65050 CHICAGO AREA BUILDING SPECIALT *CREDIT GLACIER CEILING TILES 198.72-
415175.65050 CHICAGO AREA BUILDING SPECIALT CREDIT GLACIER TILES 518.40-
415175.65050 CHICAGO AREA BUILDING SPECIALT CEILING TILE 469.44-
415175.65050 CHICAGO AREA BUILDING SPECIALT CEILING TILE 3,810.24
415175.65050 CHICAGO AREA BUILDING SPECIALT CEILING TILES 1,280.64
415175.65050 CHICAGO AREA BUILDING SPECIALT CREDIT GLACIER TILES 198.72-
415175.65050 CHICAGO AREA BUILDING SPECIALT CEILING TILE 1.28-
415175.65050 CHICAGO AREA BUILDING SPECIALT CEILING TILE 2,822.40
415175.65510 RIDDIFORD ROOFING COMPANY ROOF REPAIR 2100 RIDGE 966.00
415175.62145 MOSHE CALAMARO & ASSOC STRUCTURAL SERV. 2100 RIDGE 445.00
415175.65050 CHICAGO AREA BUILDING SPECIALT *CREDIT GLACIER CEILING TILES 394.24-
415175.65050 CHICAGO AREA BUILDING SPECIALT *CREDIT GLACIER CEILING TILES 518.40-
415175.65050 CHICAGO AREA BUILDING SPECIALT *WHITE CEILING TILES 303.75
415175.65050 CHICAGO AREA BUILDING SPECIALT *GLACIER CEILING TILES 2,634.24
415175.65050 CHICAGO AREA BUILDING SPECIALT *GLACIER/WHITE CEILING TILES 3,646.74
415175.65050 BULLOCK, LOGAN & ASSOCIATES, I LMCC COOLING TOWER REPLACEMENT 8,658.00
415175.65050 BULLOCK, LOGAN & ASSOCIATES, I LMCC COOLING TOWER REPLACEMENT 806.44-
415175.65050 CHICAGO AREA BUILDING SPECIALT *GLACIER CEILING TILES 3,028.48
24,489.85
415176 CIVIC CTR PRK LOT LIGHTING IMP
415176.62145 KLAUCENS & ASSOCIATES, INC.CIVIC CENTER PARKING LOT 3,375.00
3,375.00
415224 SERV. CTR PARKING DECK REPAIRS
415224.62140 WALKER INC., CARL REPAIR OF EVANSTON MUNICIPAL 2,658.82
2,658.82
415227 SERV. CTR- LOCKER ROOM RENOVAT
415227.62135 BEHLES & BEHLES SERVICE CTR LOCKER ROOM 4,488.00
4,488.00
415414 LAKEFRONT-LAGOON AREA IMPROV
415414.62145 B.H. SUHR & COMPANY, INC.LAGOON SURVEY UPDATE 6,000.00
6,000.00
415568 CROWN CTR IMPR.-MINOR PROJECTS
415568.65050 CALMAC MANUFACTURING CORPORATI ALUMA-ZORB CEILING CURTAIN,1,432.48
*Advanced Payment
1693 of 447
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/30/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1,432.48
415606 LEVY CENTER CAMERA PROJECTS
415606.65555 CURRENT TECHNOLOGIES CORP *LEVY CAMERA PROJECT 10,793.32
415606.65555 CURRENT TECHNOLOGIES CORP *LEVY CAMERA PROJECT 99.68
415606.62340 CURRENT TECHNOLOGIES CORP *LEVY CAMERA PROJECT 305.12
415606.62340 CURRENT TECHNOLOGIES CORP *LEVY CAMERA PROJECT 99.88
415606.65555 CURRENT TECHNOLOGIES CORP *LEVY CAMERA PROJECT 65.31-
415606.65555 CURRENT TECHNOLOGIES CORP *LEVY CAMERA PROJECT 716.31
11,949.00
415854 ALLEY PAVING - CITY SHARE
415854.65515 COOK COUNTY RECORDER OF DEEDS RECORDS FEES 162.00
162.00
415898 Church St Rehab-Dodge-Ashland
415898.65515 CHICAGO TRIBUNE ADVERTISEMENT CHURCH STREET 792.00
792.00
416021 POL./FIRE HQ EJECTOR PUMP REPL
416021.65510 METROPOLITAN INDUSTRIES INC. REPLACEMENT PUMP 9,988.00
9,988.00
416209 CTA YELLOW LINE FEASIBILITY ST
416209.65515 PARSONS BRINCKERHOFF (FKA PB A CTA YELLOW LINE STATION ENGIN.22,355.65
22,355.65
87,690.80
00505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
7005.65515 RMS BUSINESS SYSTEMS AUTOMATIC LICENSE PLATE 10,500.00
7005.65095 OFFICE DEPOT OFFICE SUPPLIES PARK SYS MGMT 25.10
7005.53406 GORETSKY, LENA REFUND-OVERPYMNT PARKING 9.75
7005.65515 RMS BUSINESS SYSTEMS AUTOMATIC LICENSE PLATE 108,462.18
7005.64540 NEXTEL WIRELESS SERVICES 305.07
7005.53406 RUTLEDGE, JILL REFUND OVERPYMNT PARKING 1.30
7005.53406 KREBS, TOM REFUND-OVERPYMNT PARKING 9.45
7005.53450 EMSERMANN, KURT REFUND PERMIT 76.00
7005.53410 PATEL, MINESH REFUND PERMIT 120.00
7005.62431 GARDA CL GREAT LAKES, INC.ARMORED CAR SERVICES 2,722.40
7005.62431 GARDA CL GREAT LAKES, INC.ARMORED CAR SERVICES 1,270.50
123,501.75
7015 PARKING LOTS & METERS
7015.65070 GRAINGER, INC., W.W.METER SHOP-METER BATTERIES 642.60
7015.62230 GRAINGER, INC., W.W.GENERAL LIGHTING LAMPS-LOT 60 412.20
7015.53500 COOK COUNTY COLLECTOR *PARKING TAX-APRIL 2012 240.00
7015.65070 IPS GROUP, INC.MONTHLY CHARGES 412.80
7015.64005 COMED ELECTRICITY 213.82
7015.64005 COMED ELECTRICITY 303.99
2,225.41
7025 CHURCH STREET GARAGE
7025.62400 CENTRAL PARKING SYSTEM OF ILLI OPERATING/MANAGEMENT FEES 23,918.61
*Advanced Payment
1794 of 447
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/30/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7025.53515 MURPHY, JEROME ACCESS CARD REFUND 25.00
7025.53515 HUPY, REX ACCESS CARD REFUND 25.00
7025.65050 SIMPLEX GRINNELL MAINTENANCE REPAIR 450.00
7025.64505 CALL ONE COMMUNICATION CHARGES 971.33
7025.53500 COOK COUNTY COLLECTOR *PARKING TAX-APRIL 2012 2,232.00
7025.62509 REVCON TECHNOLOGIES, INC.SERVICE CONTRACT MAINTENANCE 2,650.00
7025.53515 ZANEUSKY, ANDREW ACCESS CARD REFUND 25.00
7025.53515 WALLACE, ROBERT W.ACCESS CARD REFUND 25.00
7025.53515 STRUNK, STEVE ACCESS CARD REFUND 25.00
30,346.94
7036 SHERMAN GARAGE
7036.53515 MERTOGUL, AYHAN ACCESS CARD REFUND 25.00
7036.53515 HAIR ART ACCESS CARD REFUND 25.00
7036.62245 SIMPLEX GRINNELL ANNUAL INVOICE-CONTRACT 7,525.00
7036.53515 VACHA, GARY ACCESS CARD REFUND 25.00
7036.53515 WAGNER, NATHAN ACCESS CARD REFUND 25.00
7036.53515 VON HUSEN, EILEEN ACCESS CARD REFUND 25.00
7036.62660 INLAND AMERICAN RETAIL MANAGEM MAINTENANCE 7,016.41
7036.53515 GOODMAN, JONATHON ACCESS CARD REFUND 25.00
7036.53515 GOLD, ASHLEY ACCESS CARD REFUND 25.00
7036.62509 REVCON TECHNOLOGIES, INC.SERVICE CONTRACT MAINTENANCE 7,510.00
7036.53515 FINE, CAROL ACCESS CARD REFUND 25.00
7036.53515 MAAGUO, NICOLE ACCESS CARD REFUND 25.00
7036.53500 COOK COUNTY COLLECTOR *PARKING TAX-APRIL 2012 3,909.25
7036.53515 GODFREY, HANNA ACCESS CARD REFUND 25.00
7036.64505 AT & T COMMUNICATION CHARGES 103.26
7036.53515 BUKOFZER, TERRI ACCESS CARD REFUND 25.00
7036.53515 BERGMAN, DANIEL ACCESS CARD REFUND 25.00
7036.64505 CALL ONE COMMUNICATION CHARGES 1,842.78
7036.53515 WARD, REBEKEH ACCESS CARD REFUND 25.00
7036.62400 CENTRAL PARKING SYSTEM OF ILLI OPERATING/MANAGEMENT FEES 54,131.47
7036.53515 VALLABHANENI, VENKATA ACCESS CARD REFUND 25.00
7036.53515 MARTINEZ, RODRIGO ACCESS CARD REFUND 25.00
7036.53515 LANE, MATT ACCESS CARD REFUND 25.00
7036.53515 LAGORY, DENNIS ACCESS CARD REFUND 25.00
7036.53515 KOEFFLER, CHLOE ACCESS CARD REFUND 25.00
7036.53515 KODZIENE, VILMA ACCESS CARD REFUND 25.00
7036.53515 KNIGHT, MATT ACCESS CARD REFUND 25.00
7036.53515 KIM, HEYJIN ACCESS CARD REFUND 25.00
7036.53515 JACOBS, JOHN ACCESS CARD REFUND 25.00
7036.53515 MILLER, TRACY ACCESS CARD REFUND 25.00
82,613.17
7037 MAPLE GARAGE
7037.62400 CENTRAL PARKING SYSTEM OF ILLI OPERATING/MANAGEMENT FEES 47,837.30
7037.64015 NICOR 0632 NATURAL GAS 82.26
7037.53515 1840 OAK, LLC ACCESS CARD REFUND 25.00
7037.53515 ABHALTER, MATT ACCESS CARD REFUND 25.00
7037.53515 BEERS, CLAIRE ACCESS CARD REFUND 25.00
7037.53515 BRIDGES, JONATHAN ACCESS CARD REFUND 25.00
*Advanced Payment
1895 of 447
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/30/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7037.53515 CETINKAYA, VOLKAN ACCESS CARD REFUND 25.00
7037.53515 COTTRELL, LENNIE ACCESS CARD REFUND 25.00
7037.53500 EBENEZER A.M.E. CHURCH REFUND DAILY COUPONS 264.00
7037.53515 GAMBOA, NICOLE ACCESS CARD REFUND 25.00
7037.53515 ROEDER, VIRGINIA ACCESS CARD REFUND 25.00
7037.53515 TAMS, BRUCE ACCESS CARD REFUND 25.00
7037.53515 YAMADA-HORGEN, SAYO ACCESS CARD REFUND 25.00
7037.62509 REVCON TECHNOLOGIES, INC.SERVICE CONTRACT MAINTENANCE 5,036.00
7037.53500 COOK COUNTY COLLECTOR *PARKING TAX-APRIL 2012 2,385.50
7037.53500 COOK COUNTY COLLECTOR *PARKING TAX-APRIL 2012 440.00
7037.64505 CALL ONE COMMUNICATION CHARGES 1,299.78
7037.53515 MULLEY, DOUGLAS ACCESS CARD REFUND 25.00
7037.53515 SCHWARTING, BRIAN ACCESS CARD REFUND 25.00
7037.53515 MILLER, JENNIFER ACCESS CARD REFUND 25.00
7037.53515 LI, CHENG ACCESS CARD REFUND 25.00
57,694.84
296,382.11
00510 WATER FUND
510 WATER FUND
510.22700 PONEMAN, FREDERICK & DEBORAH REFUND-OVERPYMNT WATER BILL 1,461.44
510.22700 WEST, JILL WATER REFUND 57.53
1,518.97
7100 WATER GENERAL SUPPORT
7100.64540 NEXTEL WIRELESS SERVICES 206.63
7100.56140 ILLINOIS DEPT OF REVENUE *SALES TAX- APRIL 2012 138.00
7100.62420 METROPOLITAN WATER RECLAMATION *ANNUAL EASEMENT AGREEMENT 7,078.90
7100.62295 JANES, JAMES CLASS A TEST PREP. CLASS 152.51
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 115.22
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 111.06
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 119.38
7100.64505 FEDERAL EXPRESS CORP.SHIPPING 336.04
7100.65095 OFFICE DEPOT OFFICE SUPPLIES FOR FY 2012 108.84
7100.62295 AMERICAN PUBLIC WORKS ASN MEMBERSHIP 90.00
8,456.58
7105 PUMPING
7105.64540 NEXTEL WIRELESS SERVICES 163.26
7105.64005 COMED MONTHLY CHARGES 60.16
7105.64505 CALL ONE COMMUNICATION CHARGES 149.81
7105.64015 NICOR 0632 MONTHLY CHARGES 31.33
404.56
7110 FILTRATION
7110.64540 NEXTEL WIRELESS SERVICES 163.26
7110.65015 ALEXANDER CHEMICAL CORPORATION LIQUID CHLORINE - TON CONTAINE 3,396.00
7110.65070 MOTION INDUSTRIES INC. SHIPPING COST 25.83
7110.65070 MOTION INDUSTRIES INC.COOPER CARTRIDGE,BEARING,SEALS 1,486.92
7110.65070 MOTION INDUSTRIES INC.COOPER TRIPLE LABYRINTH SEAL .03-
7110.65070 MOTION INDUSTRIES INC.COOPER TRIPLE LABYRINTH SEAL 523.23
7110.65070 MOTION INDUSTRIES INC.COOPER TRIPLE LABYRINTH SEAL 14.04
*Advanced Payment
1996 of 447
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/30/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7110.65070 MOTION INDUSTRIES INC.COOPER TRIPLE LABYRINTH SEAL 225.40
7110.62465 UNDERWRITERS LABORATORIES INC. 2012 LABORATORY TESTING 215.00
7110.62465 UNDERWRITERS LABORATORIES INC. 2012 LABORATORY TESTING 10.00
6,059.65
7115 DISTRIBUTION
7115.65055 HD SUPPLY WATERWORKS 2" (K) SOFT COPPER TUBING 1,447.20-
7115.65055 HD SUPPLY WATERWORKS 1-1/2" (K) SOFT COPPER TUBING 1,003.20
7115.65051 OZINGA CHICAGO RMC, INC.FY2012 CONCRETE PURCHASE 1,102.00
7115.64540 NEXTEL WIRELESS SERVICES 373.98
7115.65055 HD SUPPLY WATERWORKS 2" (K) SOFT COPPER TUBING 4,341.60
7115.65051 HEALY ASPHALT FY2012 HOT MIX ASPHALT 531.44
7115.65051 HEALY ASPHALT FY2012 HOT MIX ASPHALT 627.64
7115.65051 HEALY ASPHALT FY2012 HOT MIX ASPHALT 410.28
7115.65051 HEALY ASPHALT FY2012 HOT MIX ASPHALT 476.68
7115.65051 HEALY ASPHALT FY2012 HOT MIX ASPHALT 354.12
7115.65051 HEALY ASPHALT FY2012 HOT MIX ASPHALT 265.20
7115.65051 GALLAGHER MATERIALS CORPORATIO FY2012 UPM COLD PATCH PURCHASE 4,693.38
7115.65051 GALLAGHER MATERIALS CORPORATIO FY2012 UPM COLD PATCH PURCHASE 4,822.20
7115.65055 HD SUPPLY WATERWORKS 1" (K) SOFT COPPER TUBING 2,862.00
20,416.52
7120 WATER METER MAINTENANCE
7120.64540 NEXTEL WIRELESS SERVICES 86.13
86.13
7125 OTHER OPERATIONS
7125.62180 CHICAGO TRIBUNE LEGAL AD FOR RFP TRANSMISSION 484.00
7125.62455 ON TRACK FULFILLMENT INC.RPZ POSTCARDS 110.00
594.00
37,536.41
00513 WATER-DEPR, IMPROV & EXTENSION
733078 SCADA SYSTEM IMPROVEMENTS
733078.62145 CDM SMITH, INC.EVANSTON WATER UTILITY 13,547.57
13,547.57
733113 PUMP. STATON SWITCHGEAR REPAIR
733113.62145 CDM SMITH, INC.ENGINEERING SERVICES 1,255.15
1,255.15
14,802.72
00515 SEWER FUND
7400 SEWER MAINTENANCE
7400.65051 OZINGA CHICAGO RMC, INC.FY2012 CONCRETE PURCHASE 726.00
7400.62460 THIRD MILLENNIUM ASSOC REGULAR, PAST DUE & SHUT OFF 339.28
7400.64540 NEXTEL WIRELESS SERVICES 233.43
7400.62415 KLF TRUCKING EXTEND PO 13383 DEBRIS HAULING 2,199.00
7400.65051 OZINGA CHICAGO RMC, INC.FY2012 CONCRETE PURCHASE 1,860.00
5,357.71
7420 SEWER IMPROVEMENTS
7420.62461 AMERICAN PIPE LINERS, INC.2012 CIPP SEWER REHAB 149,260.50
*Advanced Payment
2097 of 447
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/30/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
149,260.50
154,618.21
00520 SOLID WASTE FUND
7685 REFUSE COLLECT & DISPOSAL
7685.56155 ILLINOIS DEPT OF REVENUE *SALES TAX- APRIL 2012 720.00
7685.62405 WELLS FARGO BANK- SWANCC SWANCC OPERATIONS & MAINT.72,951.12
7685.68310 WELLS FARGO BANK- SWANCC SWANCC CAPITAL COSTS 5,232.15
7685.62390 LAKESHORE WASTE SERVICES, LLC FY2012 CONDO REFUSE COLLECTION 31,416.67
7685.62415 GROOT RECYCLING & WASTE SERVIC FY2012 RESIDENTIAL REFUSE 216,925.00
327,244.94
7690 RESIDENTIAL RECYCLING COL
7690.64005 COMED MONTHLY CHARGES 305.96
305.96
7695 YARD WASTE COLLECTION
7695.62415 GROOT RECYCLING & WASTE SERVIC FY2012 YARD WASTE COLLECTION 65,886.00
65,886.00
393,436.90
00600 FLEET SERVICES
7705 GENERAL SUPPORT
7705.64540 NEXTEL WIRELESS SERVICES 108.29
7705.64505 CALL ONE COMMUNICATION CHARGES 266.22
374.51
7710 MAJOR MAINTENANCE
7710.65060 MIDWEST TIME RECORDER MAINTENANCE CONTRACT 105.00
7710.65060 MONROE TRUCK EQUIPMENT ROLL OFF WHEELS 687.00
7710.65060 NORTH SUBURBAN AUTO SUPPLY CRANKCASE VENT ELBOW 11.12
7710.65060 ORLANDO AUTO TOP SEAT CUSHION REBUILD 150.00
7710.65060 P & G KEENE ELECTRICAL ALTERNATOR 165.00
7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIR 300.72
7710.65065 POMP'S TIRE SERVICE, INC.2 TIRE REPAIRS 83.00
7710.65065 POMP'S TIRE SERVICE, INC.NEW TIRE 272.05
7710.65060 R.N.O.W., INC.RETURN FILTER ELEMENT 554.55
7710.62355 CINTAS #22 WEEKLY UNIFORM SERVICE 136.02
7710.62355 CINTAS #22 WEEKLY UNIFORM SERVICE 113.52
7710.62355 CINTAS #769 WEEKLY MAT SERVICE 152.90
7710.62355 CINTAS #769 WEEKLY MAT SERVICE 152.90
7710.62355 CINTAS #769 WEEKLY MAT SERVICE 152.90
7710.62355 CINTAS #769 WEEKLY MAT SERVICE 152.90
7710.65035 COUNTRY GAS CO.CYLNDER RENTAL 29.95
7710.65060 CUMBERLAND SERVICENTER LATCH DOOR 192.80
7710.65060 CUMMINS NORTHERN IL., INC OUTSIDE REPAIR #716 2,030.94
7710.65060 CUMMINS NORTHERN IL., INC VALVE 55.00-
7710.65060 CUMMINS NORTHERN IL., INC VALVE RETURN 370.46-
7710.65060 DOUGLAS TRUCK PARTS JACK AIR/HYDROLICS 526.00
7710.65060 DUECO, INC.VALVE RETURN 64.09-
7710.65060 DUECO, INC.ANNUAL INSPECTION 4,029.63
7710.65085 A - 1 EQUIPMENT AIR CONDITIONING RECOVERY 524.79
*Advanced Payment
2198 of 447
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/30/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 EVANSTON AUTO GLASS OUTSIDE REPAIR #502 395.00
7710.65060 EVANSTON CAR WASH & DETAIL CEN 4 WASHES 39.96
7710.65060 EVANSTON AUTO GLASS OUTSIDE REPAIR #63 45.00
7710.65060 FACTORY MOTOR PARTS FILTER ASSYM.17.32
7710.65060 FACTORY MOTOR PARTS BRAKE PARTS 216.74
7710.65060 FACTORY MOTOR PARTS ROTOR ASSYM.49.98
7710.65060 FLINK COMPANY OIL ADAPTER SEALS 87.36
7710.65060 FOSTER COACH SALES, INC.AIR SUSPENSION SWITCH 126.15
7710.65060 FOSTER COACH SALES, INC.EXTERIOR PADDLE LATCHES 202.58
7710.65060 FREEWAY FORD TRUCK SALES HEADLIGHT SWITCH 134.37
7710.65060 FREEWAY FORD TRUCK SALES PEDAL ASSYM.55.62
7710.65060 FREEWAY FORD TRUCK SALES BRAKE TUBE 115.66
7710.65060 FREEWAY FORD TRUCK SALES FUEL INJECTION SEAL 18.67
7710.65060 GRAINGER, INC., W.W.PRESSURE GAUGE FILLED 25.16
7710.65060 GRAINGER, INC., W.W.EXTINGUISHER 219.28
7710.65060 GRAINGER, INC., W.W.TORCH/BRAZING 135.64
7710.65060 GRAINGER, INC., W.W.SAW BLADE 36.00
7710.65060 GRAINGER, INC., W.W.CARTRIDGE FILTER 18.70
7710.65060 GRAINGER, INC., W.W.FIRE EXTINGUISHER SIGN 30.64
7710.65060 GROVER WELDING COMPANY OUTSIDE REPAIR #667 891.70
7710.65060 GROVER WELDING COMPANY OUTSIDE REPAIR #636 297.30
7710.65060 GROVER WELDING COMPANY OUTSIDE REPAIR #636 575.00
7710.65060 GROVER WELDING COMPANY OUTSIDE REPAIR #719 245.26
7710.65060 GROVER WELDING COMPANY OUTSIDE REPAIR #638 425.00
7710.65060 GROVER WELDING COMPANY OUTSIDE REPAIR #626 425.00
7710.65060 GROVER WELDING COMPANY OUTSIDE REPAIR #618 425.00
7710.65060 HASTINGS AIR-ENERGY CONTROL STACK ADAPTER 817.87
7710.65060 HAVEY COMMUNICATIONS INC.LAP TOP MOUNT/AMBULANCE 186.10
7710.65060 ICEMANN ARENA SERVICES OUTSIDE REPAIR #426 312.55
7710.65060 INLAND POWER GROUP TRANSMISSION CHECK 182.70
7710.65060 INTERSTATE BATTERY OF NORTHERN BATTERY 80.99
7710.65060 INTERSTATE BATTERY OF NORTHERN BATTERY 67.50
7710.65060 INTERSTATE BATTERY OF NORTHERN 3 BATTERIES 293.85
7710.65060 INTERSTATE BATTERY OF NORTHERN 6 BATTERIES 592.10
7710.65060 INTERSTATE BATTERY OF NORTHERN BATTERY 84.95
7710.65035 KELLER HEARTT CO, INC.OIL BULK-400 GALLONS 2,520.00
7710.65035 KUSSMAUL ELECTRONICS CO.OUTSIDE REPAIR 261.16
7710.65060 LAWSON PRODUCTS, INC.BRASS TANK VALVE 13.30
7710.65060 LAWSON PRODUCTS, INC.STEEL SPRING PIN 9.93
7710.65060 LAWSON PRODUCTS, INC.TOOLS/CONVERSION KITS 248.74
7710.65060 LAWSON PRODUCTS, INC.HARDWARE 506.81
7710.65060 LAWSON PRODUCTS, INC.AEROSOL ANTI-RUST 157.20
7710.65060 LEACH ENTERPRISES, INC.ROTOR/BRAKE JOB #327 956.09
7710.65060 LEMOI HARDWARE HEAT RESISTANT ALLUMINUM 15.32
7710.65060 LEMOI HARDWARE COUPLE DWV 2.86
7710.65060 MCCANN INDUSTRIES, INC.TUBE-O RING 138.18
7710.65060 HYDRAULIC SHOP C/O MCKENNA AUT OUTSIDE REPAIR #21 213.00
7710.65060 MCMASTER CARR BRASS POP-SAFETY VALVE 52.26
7710.65060 MIDAS AUTO SERVICE EXPERTS CAR EXHAUST #330 160.00
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 286.81
*Advanced Payment
2299 of 447
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/30/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 7.11
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 10.20
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 5.34
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 60.75
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 13.80
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 16.12
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 13.54
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 44.65
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 41.62
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 8.36
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 2.52
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 2.36
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 51.65
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 110.60
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 64.02
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 94.88
7710.65060 WIRFS INDUSTRIES INC.FIRE EQUIPMENT ANNUAL INSPECTI 1,656.45
7710.65035 WORLD FUEL SERVICES, INC./TEXO FUEL PURCHASES 29,057.25
7710.65035 WORLD FUEL SERVICES, INC./TEXO FUEL PURCHASES 29,401.71
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 93.92
7710.65015 1ST AYD CORP.HEAVY DUTY ULTRA WIPERS 497.90
7710.65060 AETNA TRUCK PARTS, INC.6 FILTERS 165.27
7710.65060 AETNA TRUCK PARTS, INC.10 SIDE MIRROR 69.50
7710.65060 BILL'S AUTO & TRUCK REPAIR WHEELCHAIR LIFT REPAIR 128.88
7710.65060 CARQUEST EVANSTON ALTERNATOR RETURN 51.00-
7710.65060 CARQUEST EVANSTON PULLEY RETURN 15.98-
7710.65060 CARQUEST EVANSTON CREDIT QUICK DISCONNECT 33.59-
7710.65060 CARQUEST EVANSTON SHAFT/RADIATOR RETURN 318.24-
7710.65060 CARQUEST EVANSTON STARTER RETURN 289.39-
7710.65060 CARQUEST EVANSTON RETURN MINIATURE LAMP 56.01-
7710.65015 CHEMSEARCH DURA-GARD AEROSOL 159.00
7710.65060 CHICAGO INTERNATIONAL TRUCKS, OIL/COOLANT INSPECTION 1,819.37
7710.65060 CHICAGO INTERNATIONAL TRUCKS, HEIGHT VALVE 154.70
7710.65060 CHICAGO INTERNATIONAL TRUCKS, FUEL FILTER 30.74
7710.65060 CHICAGO INTERNATIONAL TRUCKS, FUEL FILTER 17.81
7710.65060 CHICAGO INTERNATIONAL TRUCKS, FUEL FILTER 18.55
7710.65060 CHICAGO INTERNATIONAL TRUCKS, 2 MUD GUARDS 128.36
7710.65060 CHICAGO INTERNATIONAL TRUCKS, FILTERS 46.28
7710.65060 CHICAGO INTERNATIONAL TRUCKS, RADIO 168.74
7710.65060 CHICAGO INTERNATIONAL TRUCKS, CLAMP/FUEL 9.67
7710.65060 CHICAGO INTERNATIONAL TRUCKS, KEY 23.09
7710.65060 CHICAGO INTERNATIONAL TRUCKS, EXHAUST PARTS 165.43
7710.65060 CHICAGO INTERNATIONAL TRUCKS, CLAMP/FUEL 22.34
7710.65060 CHICAGO INTERNATIONAL TRUCKS, MOTOR/FUEL 325.64
7710.65060 CHICAGO INTERNATIONAL TRUCKS, BRACKET RETURN 221.23-
7710.65060 CHICAGO INTERNATIONAL TRUCKS, CORE RETURN 31.92-
7710.65060 GOLF MILL FORD PURCHASE OF OEM FORD PARTS 163.65
7710.65060 GOLF MILL FORD PURCHASE OF OEM FORD PARTS 75.59
7710.65060 GOLF MILL FORD PURCHASE OF OEM FORD PARTS 27.43
7710.65060 GOLF MILL FORD PURCHASE OF OEM FORD PARTS 98.27
*Advanced Payment
23100 of 447
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/30/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 GOLF MILL FORD PURCHASE OF OEM FORD PARTS 271.99
7710.65060 GOLF MILL FORD PURCHASE OF OEM FORD PARTS 31.76
7710.65060 GOLF MILL FORD PURCHASE OF OEM FORD PARTS 27.78
7710.65060 GOLF MILL FORD PURCHASE OF OEM FORD PARTS 27.78
7710.65060 GOLF MILL FORD PURCHASE OF OEM FORD PARTS 295.38
7710.65060 GOLF MILL FORD PURCHASE OF OEM FORD PARTS 72.33
7710.65060 GOLF MILL FORD PURCHASE OF OEM FORD PARTS 558.68
7710.65060 CHICAGO INTERNATIONAL TRUCKS, 11 FILTERS 145.76
7710.65060 CHICAGO PARTS & SOUND, LLC EXHAUST/EMISSION 81.76
7710.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 168.54
7710.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 28.75
7710.62355 CINTAS #22 WEEKLY UNIFORM SERVICE 113.52
7710.62355 CINTAS #22 WEEKLY UNIFORM SERVICE 113.52
7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO ALIGN FRONT SUSPENSION 187.00
7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO OUTSIDE REPAIR #737 826.53
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 104.00
7710.65060 SPEX HAND WASH - 1235 DODGE SUCTION LINE FILTER 129.25
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 140.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 142.50
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 116.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 138.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 141.50
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 407.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 140.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 124.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 139.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 132.00
7710.65060 SPRING ALIGN OUTSIDE REPAIR #926 1,263.27
7710.65060 R.N.O.W., INC.SUCTION LINE FILTER 406.79
7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO OUTSIDE REPAIR 991.53
7710.65060 EVANSTON AUTO GLASS WINDSHEILD #54 195.00
7710.65060 MCCANN INDUSTRIES, INC.OUTSIDE REPAIR #936 613.03
7710.65060 STANDARD EQUIPMENT COMPANY CAN LIFT ASSYM.2,995.00
7710.65060 STANDARD EQUIPMENT COMPANY PIVOT GUIDE WHEEL 2,011.23
7710.65060 STANDARD EQUIPMENT COMPANY VALVE, MANUAL TIPPER 773.36
7710.65060 SUBURBAN ACCENTS, INC.CITY OF EVANSTON LOGOS 2,116.30
7710.65060 SUBURBAN ACCENTS, INC.REFLECTIVE BLUE #956 40.50
7710.65060 SUNNYSIDE PARTS WAREHOUSE CREDIT-HOSE/VENT 45.27-
7710.65060 SUNNYSIDE PARTS WAREHOUSE HARDWARE SUPPLIES 54.89
7710.65060 SUNNYSIDE PARTS WAREHOUSE RADIATOR COOLER LINE 116.90
7710.65060 SUNNYSIDE PARTS WAREHOUSE RADIATOR 313.87
7710.65060 SUNNYSIDE PARTS WAREHOUSE PULLEY 80.33
7710.65060 SUNNYSIDE PARTS WAREHOUSE DOOR LATCH 75.60
7710.65060 TERMINAL SUPPLY CO.PACKARD CONNECTORS 46.60
7710.65060 TERMINAL SUPPLY CO.ELECTRICAL 166.78
7710.65060 TERMINAL SUPPLY CO.TERMINALS 206.19
7710.65060 TRI-STATE HYDRAULICS INC PERMCO GEAR PUMP 1,003.90
7710.65035 WARREN'S SHELL SERVICE MOTORCYCLE FUEL SALES 587.65
7710.65065 WENTWORTH TIRE SERVICE 4 NEW TIRES 478.64
7710.65065 WENTWORTH TIRE SERVICE 4 NEW TIRES 540.24
*Advanced Payment
24101 of 447
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/30/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65065 WENTWORTH TIRE SERVICE 4 NEW TIRES 453.00
7710.65065 WENTWORTH TIRE SERVICE 16 NEW PURSUIT TIRES 1,563.00
7710.65065 WENTWORTH TIRE SERVICE TIRE MOUNTING #163 140.50
7710.65065 WENTWORTH TIRE SERVICE 4 NEW TIRES 464.76
7710.65060 WEST SIDE TRACTOR OUTSIDE REPAIR #568 54.16
7710.65060 WEST SIDE TRACTOR HOSE ASSYM.49.59
7710.65060 WEST SIDE TRACTOR FENDER 979.85
7710.65060 WEST SIDE TRACTOR YELLOW PAINT 29.64
7710.65060 WEST SIDE TRACTOR AIR FILTER 119.69
7710.65060 WEST SIDE TRACTOR BELT 83.57
7710.65060 WEST SIDE TRACTOR HYDROLIC CYL LOCK 812.69
7710.65060 WEST SIDE TRACTOR CREDIT-AIR FILTER 110.98-
7710.65060 WEST SIDE TRACTOR DOOR HANDLE 35.19
7710.65060 WHOLESALE DIRECT INC LED LAMP KIT 106.25
7710.65060 WHOLESALE DIRECT INC DOME LIGHT 65.67
7710.65060 WHOLESALE DIRECT INC 5 DOME LIGHTS 305.76
7710.65060 WHOLESALE DIRECT INC CHAIN BINDERS 288.00
7710.65060 WHOLESALE DIRECT INC 20 WIPER BLADES 87.76
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 15.15
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 140.20
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 13.00
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 607.10
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 20.32
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 40.64
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 57.46
113,762.83
7720 CAPITAL OUTLAY
7720.65550 STANDARD EQUIPMENT COMPANY 10" VACTOR TRUCK PURCHASE 334,837.00
7720.62375 UNITED RENTALS ROLLER RENTAL 2,827.24
337,664.24
451,801.58
00605 INSURANCE FUND
7800 RISK MANAGEMENT
7800.66044 STATE TREASURER, ILLINOIS WORK RATE ADJUSTMENT FUND 314.41
314.41
7801 EMPLOYEE BENEFITS
7801.57230 DOTSON, GEORGE E REFUND-OVERPYMNT HEALTH INS 1,959.45
1,959.45
2,273.86
00700 FIREFIGHTERS PENSION FUND
8000 FIREFIGHTERS' PENSION
8000.61755 NORTHERN TRUST COMPANY *INVESTMENT FEES 3,576.16
8000.61755 BURKE BURNS & PINELLI, LTD.*LEGAL FEES 3,057.66
6,633.82
6,633.82
2,010,531.93TOTAL
*Advanced Payment
25102 of 447
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
Supplemental Bills List Attachment
General
3205.62695 Best Taxi Taxi Cab Coupons payment 5,094.00
3206.62695 American Charge Taxi Cab Coupons payment 138.00
5,232.00
Insurance
Various Various Casualty Loss 14,115.06
Various Various Worker's Comp 26,622.41
Various Various Casualty Loss 280.05
Various Various Worker's Comp 7,990.58
49,008.10
NSP2
Various Brinshore Development LLC NSP2 Real Estate Activities 583,495.04
583,495.04
Sewer
7605.68305 IEPA Loan Disbursement Sewer Imp 307,636.02
7623.68305 IEPA Loan Disbursement Sewer Imp 291,948.30
7622.68305 IEPA Loan Disbursement Sewer Imp 165,695.83
7525.68305 IEPA Loan Disbursement Sewer Imp 317,397.49
1,082,677.64
1,720,412.78
Grand Total 3,730,944.71
Prepared by Date
Approved by Date
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05/30/2012
*Advanced Payment
26103 of 447
For City Council meeting of May 29, 2012 Item A3.1
Business of the City by Motion: Tennis Contract Extension
For Action
To: Honorable Mayor and Members of the City Council Administration
Members of the Administration and Public Works Committee
From: Douglas J. Gaynor, Director of Parks, Recreation & Community Services
Subject: Tennis Contract Extension with E-Town Tennis, Inc.
Date: May 29, 2012
Recommended Action
Staff recommends that the City Council authorize the City Manager to execute an
agreement with E Town Tennis, Inc. (320 S. Butterfield Road, Libertyville, IL) extending
the Tennis Program contract with the City of Evanston through November 30, 2012.
Funding Source:
Funding for the program is provided by account 3110.62505. All expenses for the
program are covered by participation fees. Compensation for the vendor is based on the
following percentages of revenue collected:
PROGRAM
PERCENTAGE OF
REVENUE TO VENDOR
PERCENTAGE OF
REVENUE TO CITY
Outdoor Summer Youth
Camps
75%
25%
Indoor Youth and Adult
Classes and Leagues
60%
40%
Outdoor Youth and Adult
Private and Semi-Private
Lessons
90%
10%
Outdoor Youth and Adult
Classes and Leagues
75%
25%
Indoor Youth and Adult Private
and Semi-Private Lessons
75%
25%
Memorandum
104 of 447
The current contract with E town Tennis, Inc. will expire as of May 31, 2012, based on
the programming schedule. Staff estimates an additional $65,000 of instruction
expenses to E-Town Tennis through November 30, 2012. The FY2012 budgeted tennis
revenue is $119,900 and expense is $113,636. All expenses for the program are
covered by participation fees and program expenses are within budget.
Summary
E-town Tennis, Inc. was awarded a five year contract to provide instructional services
for the Recreation Division’s youth and adult tennis program offerings, which they have
done excellent work. Staff is requesting an extension to their existing contract in order
for them to finish the summer program offerings and allow time to prepare an updated
Request for Proposal for tennis. E-Town Tennis is organized and coordinated by Ken
Herrmann, a well established tennis instructor and program coordinator. The majority of
their instructors are Evanstonians including current members of Evanston community
organizations such as Evanston Community Tennis Association. E-Town is responsible
for providing administration to the tennis programs, staffing, training, curriculum and
equipment. Recreation staff is responsible for handling registration, promoting the tennis
program, coordinating tennis court sites throughout the City, including use of James
Park, Robert Crown Park, Leahy Park and Lovelace Park as well as Evanston Township
High School Field House.
In 2011, there were almost 800 participants in the City of Evanston program. Gross
revenues for the program were over $104,000. The City has achieved net revenues of
approximately $10,500 for the 2011 fiscal year.
Attachments:
E-Town Tennis, Inc. Professional Services Agreement
105 of 447
1
CITY OF EVANSTON
PROFESSIONAL SERVICES AGREEMENT
The parties referenced herein desire to enter into an agreement for professional
services for
Tennis Program for the City of Evanston
THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this
29 day of May, 2012, between the City of Evanston, an Illinois municipal corporation
with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred
to as the “City”), and E-Town Tennis, Inc., with offices located at 320 S. Butterfield Rd.
Libertyville, IL 60048, (hereinafter referred to as the “Consultant”). Compensation for all
basic Services (“the Services”) provided by the Consultant pursuant to the terms of this
Agreement shall not exceed $65,000.
I. COMMENCEMENT DATE
Consultant shall commence the Services on June 1, 2012 or no later than three
(3) DAYS AFTER City executes and delivers this Agreement to Consultant.
II. COMPLETION DATE
Consultant shall complete the Services by December 31, 2012. If this
Agreement provides for renewals after an initial term, no renewal shall begin until
agreed to in writing by both parties prior to the completion date of this
Agreement.
III. PAYMENTS
City shall pay Consultant those fees as provided here: Payment shall be made
upon the completion of each task for a project, as set forth in Exhibit A – Project
Milestones and Deliverables. Any expenses in addition to those set forth here
must be specifically approved by the City in writing in advance.
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IV. DESCRIPTION OF SERVICES
Consultant shall perform the services (the “Services”) set forth here: Services are
those as defined in Exhibit A, the City’s Request for Proposal/Qualifications No. #
07-09
V. GENERAL PROVISIONS
A. Services. Consultant shall perform the Services in a professional and
workmanlike manner. All Services performed and documentation (regardless of
format) provided by Consultant shall be in accordance with the standards of
reasonable care and skill of the profession, free from errors or omissions,
ambiguities, coordination problems, and other defects. Consultant shall take into
account any and all applicable plans and/or specifications furnished by City, or by
others at City’s direction or request, to Consultant during the term of this
Agreement. All materials, buildings, structures, or equipment designed or
selected by Consultant shall be workable and fit for the intended use thereof, and
will comply with all applicable governmental requirements. Consultant shall
require its employees to observe the working hours, rules, security regulations
and holiday schedules of City while working and to perform its Services in a
manner which does not unreasonably interfere with the City’s business and
operations, or the business and operations of other tenants and occupants in the
City which may be affected by the work relative to this Agreement. Consultant
shall take all necessary precautions to assure the safety of its employees who
are engaged in the performance of the Services, all equipment and supplies used
in connection therewith, and all property of City or other parties that may be
affected in connection therewith. If requested by City, Consultant shall promptly
replace any employee or agent performing the Services if, in the opinion of the
City, the performance of the employee or agent is unsatisfactory.
Consultant is responsible for conforming its final work product to generally
accepted professional standards for all work performed pursuant to this
Agreement. Consultant is an independent Consultant and is solely responsible
for all taxes, withholdings, and other statutory or contractual obligations of any
sort, including but not limited to, Worker’s Compensation Insurance. Nothing in
this Agreement accords any third-party beneficiary rights whatsoever to any non-
party to this Agreement that any non-party may seek to enforce. Consultant
acknowledges and agrees that should Consultant or its subconsultants provide
false information, or fail to be or remain in compliance with this Agreement, the
City may void this Agreement. The Consultant warrants and states that it has
read the Contract Documents, and agrees to be bound thereby, including all
performance guarantees as respects Consultant’s work and all indemnity and
insurance requirements.
The Consultant shall obtain prior approval from the City prior to
subcontracting with any entity or person to perform any of the work required
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under this Agreement. If the Consultant subcontracts any of the services to be
performed under this Agreement, the subconsultant agreement shall provide that
the services to be performed under any such agreement shall not be sublet, sold,
transferred, assigned or otherwise disposed of to another entity or person without
the City’s prior written consent. The Consultant shall be responsible for the
accuracy and quality of any subconsultant’s work.
All subconsultant agreements shall include verbatim or by reference the
provisions in this Agreement binding upon Consultant as to all Services provided
by this Agreement, such that it is binding upon each and every subconsultant that
does work or provides Services under this Agreement.
The Consultant shall cooperate fully with the City, other City contractors,
other municipalities and local government officials, public utility companies, and
others, as may be directed by the City. This shall include attendance at meetings,
discussions and hearings as requested by the City. This cooperation shall extend
to any investigation, hearings or meetings convened or instituted by OSHA
relative to this Project, as necessary. Consultant shall cooperate with the City in
scheduling and performing its Work to avoid conflict, delay in or interference with
the work of others, if any, at the Project.
Except as otherwise provided herein, the nature and scope of Services
specified in this Agreement may only be modified by a writing approved by both
parties. This Agreement may be modified or amended from time to time
provided, however, that no such amendment or modification shall be effective
unless reduced to writing and duly authorized and signed by the authorized
representatives of the parties.
B. Representation and Warranties. Consultant represents and warrants
that: (1) Consultant possesses and will keep in force all required licenses to
perform the Services, (2) the employees of Consultant performing the Services
are fully qualified, licensed as required, and skilled to perform the Services.
C. Termination. City may, at any time, with or without cause, terminate this
Agreement upon seven (7) days written notice to Consultant. If the City
terminates this agreement, the City will make payment to Consultant for Services
performed prior to termination. Payments made by the City pursuant to this
Agreement are subject to sufficient appropriations made by the City of Evanston
City Council. In the event of termination resulting from non-appropriation or
insufficient appropriation by the City Council, the City’s obligations hereunder
shall cease and there shall be no penalty or further payment required. In the
event of an emergency or threat to the life, safety or welfare of the citizens of the
City, the City shall have the right terminate this Agreement without prior written
notice. Within thirty (30) days of termination of this Agreement, the Consultant
shall turn over to the City any documents, drafts, and materials, including but not
limited to, outstanding work product, data, studies, test results, source
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documents, AutoCad Version 2007, PDF, ArtView, Word, Excel spreadsheets,
technical specifications and calculations, and any other such items specifically
identified by the City related to the Services herein.
D. Independent Consultant. Consultant’s status shall be that of an
independent Consultant and not that of a servant, agent, or employee of City.
Consultant shall not hold Consultant out, nor claim to be acting, as a servant,
agent or employee of City. Consultant is not authorized to, and shall not, make
or undertake any agreement, understanding, waiver or representation on behalf
of City. Consultant shall at its own expense comply with all applicable workers
compensation, unemployment insurance, employer’s liability, tax withholding,
minimum wage and hour, and other federal, state, county and municipal laws,
ordinances, rules, regulations and orders. Consultant agrees to abide by the
Occupational Safety & Health Act of 1970 (OSHA), and as the same may be
amended from time to time, applicable state and municipal safety and health
laws and all regulations pursuant thereto.
E. Conflict of Interest. Consultant represents and warrants that no prior or
present services provided by Consultant to third parties conflict with the interests
of City in respect to the Services being provided hereunder except as shall have
been expressly disclosed in writing by Consultant to City and consented to in
writing to City.
F. Ownership of Documents and Other Materials. All originals, duplicates
and negatives of all plans, drawings, reports, photographs, charts, programs,
models, specimens, specifications, AutoCad Version 2007, Excel spreadsheets,
PDF, and other documents or materials required to be furnished by Consultant
hereunder, including drafts and reproduction copies thereof, shall be and remain
the exclusive property of City, and City shall have the unlimited right to publish
and use all or any part of the same without payment of any additional royalty,
charge, or other compensation to Consultant. Upon the termination of this
Agreement, or upon request of City, during any stage of the Services, Consultant
shall promptly deliver all such materials to City. Consultant shall not publish,
transfer, license or, except in connection with carrying out obligations under this
Agreement, use or reuse all or any part of such reports and other documents,
including working pages, without the prior written approval of City, provided,
however, that Consultant may retain copies of the same for Consultant’s own
general reference.
G. Payment. Invoices for payment shall be submitted by Consultant to City
at the address set forth above, together with reasonable supporting
documentation, City may require such additional supporting documentation as
City reasonably deems necessary or desirable. Payment shall be made in
accordance with the Illinois Local Government Prompt Payment Act, after City’s
receipt of an invoice and all such supporting documentation.
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H. Right to Audit. Consultant shall for a period of three years following
performance of the Services, keep and make available for the inspection,
examination and audit by City or City’s authorized employees, agents or
representatives, at all reasonable time, all records respecting the services and
expenses incurred by Consultant, including without limitation, all book, accounts,
memoranda, receipts, ledgers, canceled checks, and any other documents
indicating, documenting, verifying or substantiating the cost and appropriateness
of any and all expenses. If any invoice submitted by Consultant is found to have
been overstated, Consultant shall provide City an immediate refund of the
overpayment together with interest at the highest rate permitted by applicable
law, and shall reimburse all of City’s expenses for and in connection with the
audit respecting such invoice.
I. Indemnity. Consultant shall defend, indemnify and hold harmless the
City and its officers, elected and appointed officials, agents, and employees from
any and all liability, losses, or damages as a result of claims, demands, suits,
actions, or proceedings of any kind or nature, including but not limited to costs,
and fees, including attorney’s fees, judgments or settlements, resulting from or
arising out of any negligent or willful act or omission on the part of the Consultant
or Consultant’s subcontractors, employees, agents or subcontractors during the
performance of this Agreement. Such indemnification shall not be limited by
reason of the enumeration of any insurance coverage herein provided. This
provision shall survive completion, expiration, or termination of this Agreement.
Nothing contained herein shall be construed as prohibiting the City, or its
officers, agents, or employees, from defending through the selection and use of
their own agents, attorneys, and experts, any claims, actions or suits brought
against them. The Consultant shall be liable for the costs, fees, and expenses
incurred in the defense of any such claims, actions, or suits. Nothing herein shall
be construed as a limitation or waiver of defenses available to the City and
employees and agents, including but not limited to the Illinois Local
Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-
101 et seq.
At the City Corporation Counsel’s option, Consultant must defend all suits
brought upon all such Losses and must pay all costs and expenses incidental to
them, but the City has the right, at its option, to participate, at its own cost, in the
defense of any suit, without relieving Consultant of any of its obligations under
this Agreement. Any settlement of any claim or suit related to this Agreement by
Consultant must be made only with the prior written consent of the City
Corporation Counsel, if the settlement requires any action on the part of the City.
To the extent permissible by law, Consultant waives any limits to the
amount of its obligations to indemnify, defend, or contribute to any sums due
under any Losses, including any claim by any employee of Consultant that may
be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or
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any other related law or judicial decision, including but not limited to, Kotecki v.
Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not
waive any limitations it may have on its liability under the Illinois Workers
Compensation Act, the Illinois Pension Code or any other statute.
Consultant shall be responsible for any losses and costs to repair or
remedy work performed under this Agreement resulting from or arising out of any
act or omission, neglect, or misconduct in the performance of its Work or its
subConsultants’ work. Acceptance of the work by the City will not relieve the
Consultant of the responsibility for subsequent correction of any such error,
omissions and/or negligent acts or of its liability for loss or damage resulting
therefrom. All provisions of this Section shall survive completion, expiration, or
termination of this Agreement.
J. Insurance. Consultant shall carry and maintain at its own cost with such
companies as are reasonably acceptable to City all necessary liability insurance
(which shall include as a minimum the requirements set forth below) during the
term of this Agreement, for damages caused or contributed to by Consultant, and
insuring Consultant against claims which may arise out of or result from
Consultant’s performance or failure to perform the Services hereunder: (1)
worker’s compensation in statutory limits and employer’s liability insurance in the
amount of at least $500,000, (2) comprehensive general liability coverage, and
designating City as additional insured for not less than $3,000,000 combined
single limit for bodily injury, death and property damage, per occurrence, (3)
comprehensive automobile liability insurance covering owned, non-owned and
leased vehicles for not less than $1,000,000 combined single limit for bodily
injury, death or property damage, per occurrence, and (4) errors and omissions
or professional liability insurance respecting any insurable professional services
hereunder in the amount of at least $1,000,000. Consultant shall give to the City
certificates of insurance for all Services done pursuant to this Agreement before
Consultant performs any Services, and, if requested by City, certified copies of
the policies of insurance evidencing the coverage and amounts set forth in this
Section. The City may also require Consultant to provide copies of the Additional
Insured Endorsement to said policy(ies) which name the City as an Additional
Insured for all of Consultant’s Services and work under this Agreement. Any
limitations or modification on the certificate of insurance issued to the City in
compliance with this Section that conflict with the provisions of this Section shall
have no force and effect. Consultant’s certificate of insurance shall contain a
provision that the coverage afforded under the policy(s) will not be canceled or
reduced without thirty (30) days prior written notice (hand delivered or registered
mail) to City. Consultant understands that the acceptance of certificates, policies
and any other documents by the City in no way releases the Consultant and its
subcontractors from the requirements set forth herein. Consultant expressly
agrees to waive its rights, benefits and entitlements under the “Other Insurance”
clause of its commercial general liability insurance policy as respects the City. In
the event Consultant fails to purchase or procure insurance as required above,
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the parties expressly agree that Consultant shall be in default under this
Agreement, and that the City may recover all losses, attorney’s fees and costs
expended in pursuing a remedy or reimbursement, at law or in equity, against
Consultant.
Consultant acknowledges and agrees that if it fails to comply with all
requirements of this Section, that the City may void this Agreement.
K. Confidentiality. In connection with this Agreement, City may provide
Consultant with information to enable Consultant to render the Services
hereunder, or Consultant may develop confidential information for City.
Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat, as
secret and confidential all such information whether or not identified by City as
confidential, (ii) not to disclose any such information or make available any
reports, recommendations and /or conclusions which Consultant may make for
City to any person, firm or corporation or use the same in any manner
whatsoever without first obtaining City’s written approval, and (iii) not to disclose
to City any information obtained by Consultant on a confidential basis from any
third party unless Consultant shall have first received written permission from
such third party to disclose such information.
Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2),
records in the possession of others whom the City has contracted with to perform
a governmental function are covered by the Act and subject to disclosure within
limited statutory timeframes (five (5) working days with a possible five (5) working
day extension). Upon notification from the City that it has received a Freedom of
Information Act request that calls for records within the Consultant’s control, the
Consultant shall promptly provide all requested records to the City so that the
City may comply with the request within the required timeframe. The City and the
Consultant shall cooperate to determine what records are subject to such a
request and whether or not any exemptions to the disclosure of such records, or
part thereof, is applicable. Consultant shall indemnify and defend the City from
and against all claims arising from the City’s exceptions to disclosing certain
records which Consultant may designate as proprietary or confidential.
Compliance by the City with an opinion or a directive from the Illinois Public
Access Counselor or the Attorney General under FOIA, or with a decision or
order of Court with jurisdiction over the City, shall not be a violation of this
Section.
L. Use of City’s Name or Picture of Property. Consultant shall not in the
course of performance of this Agreement or thereafter use or permit the use of
City’s name nor the name of any affiliate of City, nor any picture of or reference
to its Services in any advertising, promotional or other materials prepared by or
on behalf of Consultant, nor disclose or transmit the same to any other party.
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M. No Assignments or Subcontracts. Consultant shall not assign or
subcontract all or any part or its rights or obligations hereunder without City’s
express prior written approval. Any attempt to do so without the City’s prior
consent shall, at City’s option, be null and void and of no force or effect
whatsoever. Consultant shall not employ, contract with, or use the services of
any other architect, interior designer, engineer, consultant, special contractor, or
other third party in connection with the performance of the Services without the
prior written consent of City.
N. Compliance with Applicable Statues, Ordinances and Regulations. In
performing the Services, Consultant shall comply with all applicable federal,
state, county, and municipal statues, ordinances and regulations, at Consultant’s
sole cost and expense, except to the extent expressly provided to the contrary
herein. Whenever the City deems it reasonably necessary for security reasons,
the City may conduct at its own expense, criminal and driver history background
checks of Consultant’s officers, employees, subcontractors, or agents.
Consultant shall immediately reassign any such individual who in the opinion of
the City does not pass the background check.
O. Liens and Encumbrances. Consultant, for itself, and on behalf of all
subcontractors, suppliers, materialmen and others claiming by, through or under
Consultant, hereby waives and releases any and all statutory or common law
mechanics’ materialmens’ or other such lien claims, or rights to place a lien upon
City property or any improvements thereon in connection with any Services
performed under or in connection with this Agreement. Consultant further
agrees, as and to the extent of payment made hereunder, to execute a sworn
affidavit respecting the payment and lien releases of all subcontractors, suppliers
and materialmen, and a release of lien respecting the Services at such time or
times and in such form as may be reasonably requested by City. Consultant
shall protect City from all liens for labor performed, material supplied or used by
Consultant and/or any other person in connection with the Services undertaken
by consultant hereunder, and shall not at any time suffer or permit any lien or
attachment or encumbrance to be imposed by any subConsultant, supplier or
materialmen, or other person, firm or corporation, upon City property or any
improvements thereon, by reason or any claim or demand against Consultant or
otherwise in connection with the Services.
P. Notices. Every notice or other communication to be given by either party
to the other with respect to this Agreement, shall be in writing and shall not be
effective for any purpose unless the same shall be served personally or by
United States certified or registered mail, postage prepaid, addressed if to City as
follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201,
Attention: Purchasing Division and to Consultant at the address first above set
forth, or at such other address or addresses as City or Consultant may from time
to time designate by notice given as above provided.
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Q. Attorney’s Fees. In the event that the City commences any action, suit,
or other proceeding to remedy, prevent, or obtain relief from a breach of this
Agreement by Consultant, or arising out of a breach of this Agreement by
Consultant, the City shall recover from the Consultant as part of the judgment
against Consultant, its attorneys’ fees and costs incurred in each and every such
action, suit, or other proceeding.
R. Waiver. Any failure or delay by City to enforce the provisions of this
Agreement shall in no way constitute a waiver by City of any contractual right
hereunder, unless such waiver is in writing and signed by City.
S. Severability. In the event that any provision of this Agreement should be
held void, or unenforceable, the remaining portions hereof shall remain in full
force and effect.
T. Choice of Law. The rights and duties arising under this Agreement shall
be governed by the laws of the State of Illinois. Venue for any action arising out
or due to this Agreement shall be in Cook County, Illinois. The City shall not
enter into binding arbitration to resolve any dispute under this Agreement. The
City does not waive tort immunity by entering into this Agreement.
U. Time. Consultant agrees all time limits provided in this Agreement and
any Addenda or Exhibits hereto are of essence to this Agreement. Consultant
shall continue to perform its obligations while any dispute concerning the
Agreement is being resolved, unless otherwise directed by the City.
V. Survival. Except as expressly provided to the contrary herein, all
provisions of this Agreement shall survive all performances hereunder including
the termination of the Consultant.
VI. EQUAL EMPLOYMENT OPPORTUNITY
In the event of the Consultant’s noncompliance with any provision of Section 1-
12-5 of the Evanston City Code, the Illinois Human Rights Act or any other
applicable law, the Consultant may be declared nonresponsible and therefore
ineligible for future contracts or subcontracts with the City, and the contract may
be cancelled or voided in whole or in part, and such other sanctions or penalties
may be imposed or remedies invoked as provided by statute or regulation.
During the performance of the contract, the Consultant agrees as follows:
A. That it will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, sexual orientation, marital
status, national origin or ancestry, or age or physical or mental disabilities that do
not impair ability to work, and further that it will examine all job classifications to
determine if minority persons or women are underutilized and will take
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appropriate affirmative action to rectify any such underutilization. Consultant
shall comply with all requirements of City of Evanston Code Section 1-12-5.
B. That, in all solicitations or advertisements for employees placed by it on its
behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, sexual orientation, marital
status, national origin, ancestry, or disability.
VII. SEXUAL HARASSMENT POLICY
The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2-
105 et. seq.), that it has a written sexual harassment policy that includes, at a
minimum, the following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under State law;
C. A description of sexual harassment utilizing examples;
D. The Consultant’s internal complaint process including penalties;
E. Legal recourse, investigation and complaint process available through the
Illinois Department of Human Rights and the Human Rights Commission, and
directions on how to contact both; and
F. Protection against retaliation as provided to the Department of Human Rights.
VIII. CONSULTANT CERTIFICATIONS
A. Consultant acknowledges and agrees that should Consultant or its
subconsultant provide false information, or fail to be or remain in compliance with
the Agreement, the City may void this Agreement.
B. Consultant certifies that it and its employees will comply with applicable
provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation
Act, the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and
applicable rules in performance under this Agreement.
C. If Consultant, or any officer, director, partner, or other managerial agent of
Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of
2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953,
Consultant certifies at least five years have passed since the date of the
conviction.
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D. Consultant certifies that it has not been convicted of the offense of bid
rigging or bid rotating or any similar offense of any State in the U.S., nor made
any admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33
E-3, E-4).
E. In accordance with the Steel Products Procurement Act, Consultant
certifies steel products used or supplied in the performance of a contract for
public works shall be manufactured or produced in the U.S. unless the City
grants an exemption.
F. Consultant certifies that it is properly formed and existing legal entity, and
as applicable, has obtained an assumed name certificate from the appropriate
authority, or has registered to conduct business in Illinois and is in good standing
with the Illinois Secretary of State.
G. If more favorable terms are granted by Consultant to any similar
governmental entity in any state in a contemporaneous agreement let under the
same or similar financial terms and circumstances for comparable supplies or
services, the more favorable terms shall be applicable under this Agreement.
H. Consultant certifies that it is not delinquent in the payment of any fees,
fines, damages, or debts to the City of Evanston.
IX. INTEGRATION
This Agreement, together with Exhibits A, B, C, and D sets forth all the
covenants, conditions and promises between the parties with regard to the
subject matter set forth herein. There are no covenants, promises, agreements,
conditions or understandings between the parties, either oral or written, other
than those contained in this Agreement. This Agreement has been negotiated
and entered into by each party with the opportunity to consult with its counsel
regarding the terms therein. No portion of the Agreement shall be construed
against a party due to the fact that one party drafted that particular portion as the
rule of contra proferentem shall not apply.
In the event of any inconsistency between this Agreement, and any Exhibits, this
Agreement shall control over the Exhibits. In no event shall any proposal or
contract form submitted by Consultant be part of this Agreement unless agreed
to in a writing signed by both parties and attached and referred to herein as an
Addendum, and in such event, only the portions of such proposal or contract
form consistent with this Agreement and Exhibits hereto shall be part hereof.
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IN WITNESS WHEREOF, the parties hereto have each approved and executed this
Agreement on the day, month and year first above written.
E-Town Tennis, Inc. CITY OF EVANSTON
20 S. Butterfield Rd. 2100 RIDGE AVENUE
Libertyville, IL 60048 EVANSTON, IL 60201
By ________________________ By:________________________
Its: ________________________ Its: _______________________
FEIN Number: _______________ Date: _____________________
Date: _______________________
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EXHIBIT A – Project Milestones and Deliverables
This EXHIBIT A to that certain Consulting Agreement dated _______ between the City
of Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201(“City”) and E Town Tennis,
Inc. (“Consultant”) sets forth the Commencement and Completion Date, Services, Fees,
and Reimbursable Expenses as follows:
COMMENCEMENT DATE: June 1, 2012
I. COMPLETION DATE: November 30, 2012
II. FEES:
PROGRAM REVENUE ALLOCATION SCHEDULE
Consultant must submit proposed revenue percentage. Please complete the
Revenue Allocation Schedule below. The City’s minimum requirements are listed
below.
PROGRAM
PERCENTAGE
OF REVENUE
TO
CONSULTANT
PERCENTAGE
OF REVENUE
TO CITY
CITY REQUIRED MINIMUM
PERCENTAGES OF REVENUE
Outdoor Youth and
Adult Classes and
Leagues
25%
Outdoor Summer Youth
Camps
25%
Indoor Youth and Adult
Classes and Leagues
40%
Outdoor Youth and
Adult Private and Semi-
Private Lessons
10%
Indoor Youth and Adult
Private and Semi-
Private Lessons
25%
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IV. SERVICES/SCOPE OF WORK:
The scope for the Tennis Program for the City of Evanston includes the following
components:
1. Administration of the City of Evanston Tennis Program
A. Program
• Youth and Adult Classes
• Youth and Adult Private and Semi-Private Lessons
• Youth Camps
B. Staffing. The consultant will provide instruction for the City’s tennis program.
Consultant will be responsible for: selecting, training, supervising, and paying
the instructors. All staff in direct physical contact with program participants
will wear City-issued name tags during program. City reserves the right to
prohibit specific instructors from working City of Evanston programs.
C. Curriculum
• Consultant will develop curriculum for the City's tennis program.
• Consultant may recommend new programs with the consent of the City.
• City reserves the right to cancel programs that had low or no enrollment in
previous sessions.
D. Facilities, Storage, Equipment and Rain Provisions
• The outdoor programs will be conducted at City tennis courts provided at
no cost to Consultant by City. The indoor programs will be conducted at a
facility in Evanston and provided by the City at no cost to the consultant.
• City shall provide, at no cost to Consultant, storage consisting of Knack
storage boxes (Leahy, Lovelace, Robert Crown and James Parks) for the
storage of tennis balls, teaching aids, roll dries and any additional equipment
needed to conduct the program.
• Consultant is responsible for providing tennis balls, ball hoppers, teaching
aids and roll dries at Consultant's expense.
• Any programs cancelled due to inclement weather shall be made up
unless otherwise advertised (with consent of the City). Consultant will update
rain information hotline as soon as a decision about cancellation or play has
been made. Consultant will respond to inclement weather inquiries from the
City within 30 minutes and notify the participants of the make-up date by the
next class session. City will provide, at no cost to Consultant, the rain hotline.
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E. Program Promotion and Evaluation
• The City of Evanston will be responsible for promoting the tennis program.
The City’s brochures shall include a description of the program sessions, the
session dates, fees for each session, and registration information.
• Consultant shall provide complete program offering requests for each of
the City's brochures as requested by the City.
• Consultant shall hold one open house per season (winter, spring, summer
and fall) on a weekend for at least 2 hours, at no cost to the City, to promote
the tennis program. The City shall provide the facilities for the open house at
no cost to the Consultant. The Consultant shall assume costs and
responsibility for promoting the open house.
• The City of Evanston will produce seasonal usage calendars that will be
posted at the City's tennis courts.
• Consultant shall distribute and collect City program evaluation forms at the
end of each session. Consultant will submit all evaluations to City Staff for
data compilation. Consultant will receive one copy of data summary.
F. Safety
• Consultant will provide, at Consultant's expense, one working cell phone
on location at every program for the entire length of the program.
• Consultant will have at least one person currently certified in CPR and
basic first aid on location at every program for the entire length of the
program.
• Consultant will provide first aid supplies including ice packs, band-aids,
CPR shields, rubber gloves and a wound cleaning agent on location at every
program for the entire length of the program, at Consultant's expense.
• Should Consultant need to use first aid or CPR on any participant,
Consultant will complete a participant accident form, provided by the City, and
return it to the City within 24 hours of incident.
• For all programs, Consultant will keep on location a completed participant
information/emergency form and medication authorization form (if necessary)
for EVERY participant. City will provide blank forms to Consultant for on-site
registrants. At end of program, Consultant will remit all such forms to City.
• Consultant will make sure that all program participants under age 18 have
been picked-up by a parent or responsible adult or that participant has
parental permission to leave without said adult before Consultant will leave
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program. All fees collected under City’s Child Pick-Up Policy will be paid to
Consultant.
• Consultant's programs will comply with all minimum health and safety
requirements of other similar City recreation programs.
• Consultant’s staff will carry staff ID tags (provided by City) at all times
while instructing participants or performing City related work in Evanston.
• Consultant’s staff will be subject to the same employment eligibility
requirements as other City recreation division employees.
2. Registration
A. Fees. The City shall set the fees for the tennis program.
B. Initial Registration. The City will be responsible for administering the initial
registration of participants for the tennis program. Before the first day of each
session, the City shall provide Consultant with a list of the names, addresses,
telephone numbers and fees paid of all who have registered for that session.
The Consultant will be responsible for reporting unpaid participants to the
City. Consultant shall inform the participant that failure to pay will exclude
that participant from play during the next class meeting. Consultant will
receive payment only for fees collected and shown on City's official accounts
receivable class list.
C. Low Enrollment. Should low enrollment for programs occur, the Consultant
will contact past participants to solicit enrollment. At least five days before the
beginning program date, the Consultant will be responsible for contacting
registrants for programs with insufficient attendance or altered class
times/locations. The Consultant will offer these registrants the following
options:
1) Full refund
2) Transfer into another tennis program
3) Transfer into another Evanston Recreation Division class (if space is
available in the new class requested).
The Consultant will then inform the City of any changes. The city requires a
1:6 ratio of instructors to students. A higher ratio may be acceptable to the
City if Consultant can justify the higher ratio.
D. Pro-Rating. Consultant may grant participants permission to pro-rate
programs and will notify City with the details.
E. Class Refunds. The City will be responsible for reimbursing the participant,
should they request a refund. The City will process refunds using the
Evanston Recreation Division refund policy. If Consultant has already been
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paid for refunded participant, Consultant will be responsible for reimbursing
the City.
F. Fee Assistance. The City may provide full or partial fee assistance for
tennis programs. The assistance shall be provided according to the criteria
developed and applied by the City. There will be no scholarships for private
lessons. Consultant will make the normal percentage of the full resident rate
for participants receiving fee assistance.
G. Reimbursement
• The City shall pay Consultant a percentage of all fees earned in
connection with the tennis program. The allocation of program revenues shall
be in accordance with formulas contractually agreed upon by both parties.
• Consultant will provide a typed invoice to the City requesting payment.
This will be submitted in accordance with the Consultant invoice submittal
deadlines; schedule will be provided by City. If the invoice needs adjustment
or explanation, Consultant will work with the City to adjust or explain the
invoice. Once the invoice is agreed upon by both parties, it shall be
submitted for processing and be paid by the City billing procedure, or earlier if
possible. Consultant will receive payment only for fees collected by the City
as shown on City class lists. Consultant is responsible for submitting to the
City all cash, checks and other payments received by Consultant from
registrants.
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For City Council meeting of May 29, 2012 Item A3.2
Business of the City by Motion: Non-Union Compensation Study
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Cheryl Chukwu, Human Resources Division Manager
Marty Lyons, Assistant City Manager / CFO
Subject: Purchase of Services – Comprehensive Non-Union Compensation Study
Evergreen Solutions, LLC - $28,000 all inclusive
Date: May 23, 2012
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract
with Evergreen Solutions, LLC (2852 Remington Green Circle, Suite 101, Tallahassee,
Florida) to conduct a comprehensive compensation study for all non-union positions
within the City of Evanston. The all-inclusive cost for their service is $28,000.
Evergreen has agreed to sign our standard professional services agreement.
Funding Source:
This study was proposed in the 2012 budget. Funding will be provided by the Division of
Human Resources Account 1929.62509 - Service Agreements, budgeted at $38,500.
Summary:
This study will help define our new normal and establish an updated non-union pay
system that is fair and competitive, both internal and externally. Remaining competitive
will be critical in the next five years as the economy continues to recover. Although it
was anticipated that a large number of baby-boomers would be leaving the workforce in
2011 as they became Medicare eligibility, due to the troubled economic environment,
many boomers retained their employment. As soon as the economy begins to show the
necessary signs of recovery, boomers will start to drop off the employment roles.
Recruitment for highly qualified replacements will be very competitive. With all the
recent national media focus on municipal pensions, and organizational downsizing, a
significant portion of the smaller new talent pool is not looking at public service as a
viable option.
We currently have approximately 125 non-union job titles with 200 employees filling
those positions. These positions include directors, managers, supervisors, and non-
union technical staff. Since January of 2008, 93 people have vacated non-union
Memorandum
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positions via ERI, resignations, retirements, terminations, and position eliminations.
Forty-one non-union employees have joined the organization since 1/1/08, and 9
employees have been promoted into non-union positions. Few of the vacated positions
were refilled as they previously existed; most were modified within the context of major
departmental reorganizations. In short, the City is not the same organization it was 8
years ago.
A Request for Proposals to conduct a study was issued in January 2012. Six proposals
were received by the February deadline. A committee of five people reviewed all 6
proposals in March and then interviewed the top two candidates in April. Following is a
summary of the scores and costs for each of the proposals.
RFP Number 12-106 Score
sheet
Consultants
Qualificatio
ns Expertise
Organization
and
Complete-
ness of
Proposal Price
Willingnes
s to
Contract
Agreement
M/W/EBE
Participatio
n Total
Total Points Available 25 15 10 30 10 10 100
Public Sector Personnel
Consultants 20 8 7 13 ($45,000) 10 1 60
Fox Lawson & Associates 25 13 7 3 ($63,500) 10 3 62
Evergreen Solutions, LLC 22 12 9 30 ($28,000) 10 3 86
Management Advisory Group 21 10 6 21 ($34,985) 10 3 70
The Waters Consulting Group 22 12 9 15 ($36,000) 10 1 69
Springsted Inc. 11 6 6 25 ($31,995) 0 0 48
Evergreen Solutions, while being the most affordable, also has the most comprehensive
program which includes the desired level of involvement of staff, supervisors,
management and City Council. A proposed workplan, which will take 3-4 months to
complete, is attached. As a part of the scope of services, Evergreen will provide the City
with an updated compensation plan, an online program to evaluate and classify future
positions, and training of HR staff to maintain the new system going forward.
Legislative History:
This study was part of the approved 2012 Budget proposal.
Attachment:
Evergreen Workplan
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For City Council meeting of May 29, 2012 Item A3.3
Business of the City by Motion: Third Party Claims Administration Contract
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin S. Lyons, Assistant City Manager
W. Grant Farrar, Corporation Counsel
Robert R. Gustafson, Safety & Worker’s Compensation Manager
Subject: Contract Extension for Third Party Administration of General Liability and
Worker’s Compensation Claims
Date: April 27, 2012
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a one-year
extension for the purchase of claims administration services from Cannon Cochran
Management Services Inc. (CCMSI) for automobile liability, general liability, and
worker’s compensation at an estimated cost of $97,375 for the contract year March 1,
2012 through February 28, 2013.
Source of Funding:
Funding is provided by the FY2012 Insurance Fund Account 7800.62266 with a budget
of $145,000.
Summary
Staff has been very satisfied with the services provided by CCMSI to date. The
utilization of the services provided by CCMSI has allowed City of Evanston staff to focus
on long-range planning for injury prevention training and risk management issues,
resulting in a reduction in general liability and worker’s compensation claims, ultimately
resulting in a reduction in the annual fee from an estimated $145,000 to $97,375
Services provided by CCMSI for the City of Evanston include: handling of Worker’s
Compensation, General Liability and Automobile Liability claims. The scope of these
services for these claims includes, but is not limited to, managing and administering all
claims; paying claims invoices in a timely manner; monitoring, investigating, overseeing
and adjusting all actual and alleged claims; recommending reserves for unpaid reported
claims and unpaid claims expenses; settling and closing claims in a timely manner so
as to reduce potential liability for the City of Evanston; subrogation services for claims
involving third-party interests.
Memorandum
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Prior to the end of this extension staff will solicit RFP’s to ensure continuity of services
at a competitive price.
Attachments:
Service Agreement with Cannon Cochran Management Services Inc.
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TPA CCMSI Service Agreement 1-year extension 3-1-12 thru 2-28-13 with new prices
SERVICE AGREEMENT BETWEEN
CITY OF EVANSTON AND
CANNON COCHRAN MANAGEMENT SERVICES, INC.
THIS SERVICE AGREEMENT is made and entered into this 1st day of March 2012, by and
between CITY OF EVANSTON (the “Client”), a self-insured entity, and Cannon Cochran Management
Services, Inc. (“CCMSI”), a Delaware corporation. It is agreed between the parties hereto as follows:
A. APPOINTMENT OF CCMSI. The Client hereby appoints CCMSI, and CCMSI hereby agrees to
serve, as Third Party Administrator (“Administrator”) of the Client’s self-insurance program created
and existing under the State of Illinois (“State”) Self-Insurance Regulations. This program will include
claims for workers compensation, general liability and auto liability.
B. FUNCTIONS OF CCMSI. During the term of this Agreement, the regular functions of CCMSI as the
Client’s Administrator shall include the following:
1. Claim Administration.
(a) Claim Management and Administration. In compliance with its Best Practices, CCMSI will
manage and administer all claims of the Client that occur during the period of this
Agreement. CCMSI will also assume responsibility for limited number of claims that
occurred prior to this agreement. All claim payments shall be made with Client funds.
CCMSI will act on behalf of Client in handling, monitoring, investigating, overseeing and
adjusting all such actual and alleged claims.
(b) Claim Settlement. CCMSI will settle claims of the Client with Client funds in accordance
with reasonable limits and guidelines established with the Client.
(c) Claim Reserves. CCMSI will recommend reserves for unpaid reported claims and unpaid
claim expenses.
(d) Allocated Claim Expenses. CCMSI will pay all Allocated Claim Expenses with Client Funds.
Allocated Claim Expenses are charges for services provided in connection with specific
claims by persons or firms which are eligible claim expenses under the Client’s program.
Notwithstanding the foregoing, Allocated Claim Expenses will include all expenses incurred
in connection with the investigation, adjustment, settlement or defense of Client claims,
even if such expenses are incurred by CCMSI. Allocated Claim Expenses will include, but
not be limited to, charges for:
1) Independent medical examinations of claimants;
2) Managed care expenses, which include the services provided by comp mc™, CCMSI’s
proprietary managed care program. Examples of managed care expenses includes
but is not limited to state fee schedule, PPO net works, utilization review, nurse case
management, medical bill audits and medical bill review;
3) Fraud detection expenses, such as surveillance, which include the services provided
by FIRE, CCMSI’s proprietary Special Investigation Unit (SIU), and other related
expenses associated with the detection, reporting and prosecution of fraudulent claims,
including legal fees;
4) Attorneys, experts and special process servers;
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5) Court costs, fees, interest and expenses;
6) Depositions, court reporters and recorded statements;
7) Independent adjusters and appraisers;
8) Index bureau and OFAC (Office of Foreign Assets Control) charges;
9) Electronic Data Interchanges, EDI, charges if required by State law;
10) CCMSI personnel, at their customary rate or charge, but only with respect to claims
outside the State and only if such customary rate is communicated to the Client prior to
incurring such cost;
11) Actual reasonable expenses incurred by CCMSI employees outside the State for
meals, travel, and lodging in conjunction with claim management;
12) Police, weather and fire report charges that are related to claims being administered
under Client’s program;
13) Charges associated with accident reconstruction, cause and origin investigations, etc.;
14) Charges for medical records, personnel documents, and other documents necessary
for adjudication of claims under Client’s program;
15) Charges associated with Medicare Set-Aside Allocations; and
16) Other expenses normally recognized as ALAE by industry standards.
(e) Subrogation. CCMSI will monitor claims for subrogation
(f) Provision of Reports. CCMSI agrees to provide reports to the Client as specified in the
Schedule of Reports attached hereto as Exhibit A.
2. Risk Management Services. CCMSI will provide the Client with additional Risk Management
Services not contemplated in the Agreement upon mutual agreement of the parties. The
Schedule of additional Risk Management Services to be provided is attached hereto as Exhibit
B.
3. Loss Control Services. CCMSI will provide the Client loss control services upon mutual
agreement of the parties. The Client shall remain fully responsible for the implementation and
operation of its own safety programs and for the detection and elimination of any unsafe
conditions or practices. The Schedule of Loss Control Services to be provided is attached hereto
as Exhibit C.
4. Managed Care Services. CCMSI will provide the Client with managed care services (comp
mc™) upon mutual agreement of the parties. The Schedule of Managed Care Services to be
provided is attached hereto as Exhibit D.
C. CLIENT RESPONSIBILITIES. Client agrees to:
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1. Report all claims, incidents, reports or correspondence relating to potential claims in a timely
manner.
2. Reasonably cooperate in the disposition of all claims.
3. Provide adequate funds to pay all claims and expenses in a timely manner.
4. Respond to reasonable information requests in a timely manner.
5. Provide a complete copy of current excess or other insurance policies, including endorsements
and audits, applicable to Client’s self-insurance program and claims being handled by CCMSI.
6. Promptly pay CCMSI’s fees.
D. OPERATING EXPENSES. The Client agrees to be responsible for and pay all of its own operating
expenses other than service obligations of CCMSI. Such operating expenses shall include but not be
limited to charges for the following:
1. All costs associated with Client meeting its State security and licensing requirements;
2. Certified Public Accountants
3. Attorneys, other than provided for in Section B.1. (d) 3) and B.1. (d) 4) of this Agreement;
4. Outside consultants, actuarial services or studies and State audits;
5. Independent payroll audits;
6. Allocated Claims Expenses incurred pursuant to Section B. 1. (d) of this Agreement;
7. All applicable regulatory fees and taxes;
8. Educational and/or promotional material, industry-specific loss control material, customized forms
and/or stationery, supplies and extraordinary postage, such as bulk mailing, express mail or
messenger service.
9. National Council on Compensation Insurance, NCCI, charges;
10. Excess and other insurance premiums;
11. Costs associated with the development, record keeping and filing of fraud statistics and plans, but
only if required by any State or regulatory authority having jurisdiction over Client;
12. Other operating costs as normally incurred by the Client.
E. BOOKS AND RECORDS.
1. (a) CCMSI shall maintain all claim information relating specifically to the Client which is necessary
to the performance of CCMSI’s obligations under this Agreement (the “Records”). The records
shall remain at all times the sole property of the Client.
(b) The Records shall not include any manuals, forms, files and reports, documents, customer
lists, rights to solicit renewals, computer records and tapes, financial and strategic data, or
information which documents CCMSI’s processes, procedures and methods, or which CCMSI
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employs to administer programs other than the Client. The items specified in this Paragraph
E. 1. (b) shall at all times be and remain the sole and exclusive property of CCMSI, and the
Client shall not have any ownership, interest, right to duplicate or right to utilize these items
except for the above documentation or information that relates soley to Client’s Program.
2. During the term of this Agreement, CCMSI shall provide the Client with copies of the Records, if
so requested by the Client. Any reasonable costs of reproduction of the Records shall be borne
by the Client. In the event this Agreement is terminated or non-renewed, Client Records will be
turned over to the Client or to a successor administrator designated by the Client.
3. CCMSI shall make the Records available for inspection by any duly authorized representative of
the Client, or any governmental or regulatory authority having jurisdiction over CCMSI or the
Client.
F. NON-SOLICITATION OF EMPLOYEES. During the term of the Agreement and for two (2) years
thereafter, the Client and CCMSI mutually agree not to recruit, solicit or hire any employee of the
other without written permission.
G. OTHER INSURANCE. If CCMSI places any specific or aggregate excess insurance, reinsurance, or
other insurance product associated with this Agreement, then customary commissions and fees will
be retained by CCMSI.
H. TERM AND TERMINATION.
1. Term of Agreement. The first term of this Agreement shall be for one (1) years beginning on
March 1, 2012 and terminating on February 28, 2013. Unless the Agreement is terminated as set
forth in paragraph H. 2., it will automatically renew for successive 1-year terms. At least ninety
(90) days prior to the expiration of each term of this Agreement, the parties shall enter into good-
faith negotiations regarding any proposed change in Agreement terms or fees. If there are no
changes requested by either party, then the Agreement will automatically renew under the same
terms and fee arrangement as the prior term.
2. Termination of Agreement. This Agreement may be terminated:
(a) By mutual agreement of the parties hereto;
(b) Upon expiration of the current term of this Agreement if either party has given the other at
least ninety (90) days written notice of its intention to terminate as set forth in paragraph H.
1.;
(c) Upon dissolution of the Client’s self-insurance program whether voluntary or due to cessation
of Client’s authority to self-insure;
(d) Upon dissolution of the Client’s self-insurance program due to Client insolvency or
bankruptcy;
(e) Upon ninety (90) days written notice by either party if the other party is in material breach of
any term, covenant or condition contained herein; provided, however, that as a condition
precedent to termination under this Section H. 2. (e), the terminating party shall give written
notice to the other party, who shall have sixty (60) days from the date of such notice to cure
or correct the grounds for termination. If the grounds of termination are not corrected or
cured during the sixty (60) day period, this Agreement may be terminated on the termination
date specified in the notice, but not prior to the expiration of the ninety (90) day period
described herein.
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3. Services Following Termination of Agreement. Should this Agreement be terminated or non-
renewed for any reason, CCMSI Will upon the Client’s request:
(a) Provide for continued administration of the open claim files;
(b) Cooperate with any successor administrator in the orderly transfer of all functions, including
providing a runoff listing of open claim files if desired by the Client and any other records
reasonable and necessary for a successor administrator; and
(c) Provide an electronic transfer of data if such is feasible, with the cost of providing such borne
by the Client. The electronic transfer of data will be subject to a flat fee of $2,500.
I. SERVICE FEE PAYMENTS. The Client shall pay to CCMSI a service fee as outlined in the Fee and
Payment Schedule attached hereto as Exhibit E.
J. ARBITRATION. If an irreconcilable difference of opinion or claim should arise between the Client and
CCMSI as the interpreters of any matter relating to this Agreement, such matter will be submitted to
mediation or arbitration as the sole remedy available to both parties. Any such mediation or
arbitration will take place in the City of Chicago, IL and will be conducted in accordance with the then-
current rules of the American Arbitration Association.
K. RELATIONSHIP OF PARTIES. With respect to the services provided by CCMSI in this Agreement,
CCMSI is considered an independent contractor. Nothing in this Agreement shall be construed to
create a relationship of employer/employee, partners or joint ventures between the Client and CCMSI.
This Agreement is non-exclusive, and CCMSI shall have the right to perform services on behalf of
other individuals, firms, corporations and entities.
L. INDEMNIFICATION.
1. Indemnification by Client. The Client agrees that it will indemnify and hold harmless CCMSI and
CCMSI’s directors, officers, employees, agents, shareholders, subsidiaries and other affiliates
from and against any and all claims, losses, liability, costs, damages and reasonable attorney’s
fees incurred by CCMSI as a result of breach of this Agreement by the Client, or misconduct, error
or omissions by the Client, or by any of the Client’s trustees, directors, officers, employees,
agents, shareholders, subsidiaries, or other affiliates in connection with the performance of this
Agreement.
2. Indemnification by CCMSI. CCMSI agrees that it will indemnify and hold harmless the Client and
the Client’s trustees, directors, officers, employees, agents, shareholders, subsidiaries, members,
or other affiliates from and against any and all claims, losses, liability, costs, damages and
reasonable attorney’s fees incurred by the Client as the result of breach of this Agreement by
CCMSI or misconduct, error or omissions by CCMSI, or by any of CCMSI’s directors, officers,
employees, agents, shareholders, subsidiaries or other affiliates in connection with the
performance of this Agreement.
M. CHANGE IN CIRCUMSTANCES. In the event the adoption of any statute, rule or regulation
materially changes the nature of the relationship between the parties hereto or the legal or economic
premises upon which this Agreement is based, the parties hereto shall undertake good faith
negotiations to amend the terms of this Agreement to account for such changes in a reasonable
manner.
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N. MISCELLANEOUS.
1. Governing Law. This Agreement shall be governed by and construed in accordance with the
internal laws of the State of ILLINOIS without regard to principles of conflicts of law.
2. Timing of Services. CCMSI may exercise its own reasonable judgment, within the parameters set
forth herein and in compliance with State regulations, as to the time and manner in which it
performs the services required hereunder. Additionally, CCMSI will be held to a standard of like
administrators performing like services for customers such as Client.
3. Successors in Interest. This Agreement shall be binding upon, and inure to the benefit of, the
successors in interest and permitted assigns of the parties hereto.
4. Severability. The invalidity or unenforceability of any particular provision of this Agreement shall
not affect the other provisions hereof, and this Agreement shall be construed in all respects as if
the invalid or unenforceable provision had been revised to the minimum extent necessary to make
it valid and fully enforceable under applicable law.
5. Paragraph Headings. All paragraph headings in this Agreement are for reference purposes only
and shall not affect in any way the meaning or interpretation of this Agreement.
6. Waiver. The failure of any party to enforce any provisions of this Agreement shall not constitute a
waiver by such party of any provision. A past waiver of a provision by either party shall not
constitute a course of conduct or a waiver in the future with respect to that same provision.
7. Notice Provision. All notices, requests and other communications required under this Agreement
shall be in writing and delivered by hand or mailed, registered or certified, return receipt
requested, postage paid, or sent via a nationally recognized overnight courier to the other party at
the following address:
Client: City of Evanston, IL
2500 Ridge Ave
Evanston, IL 60201-2798
Attn: Jewell Jackson
CCMSI: Cannon Cochran Management Services, Inc.
2 E. Main St.
Danville, IL 61832
Attn: Chief Operating Officer
8. File Destruction Policy. CCMSI will maintain all closed files on behalf of Client for a period of
seven (7) years after the month of closure, or for as long as necessary to protect the applicable
statute of limitations, whichever is longer. It is the sole responsibility of Client to advise CCMSI if
files are not to be destroyed per this policy.
9. Insurance. CCMSI will purchase and maintain insurance coverages for its performance of the
services contemplated in this Agreement. Minimum policy limits are as follows:
Workers Compensation – Statutory
Professional - $5,000,000
General Liability - $1,000,000 / $2,000,000
Umbrella - $5,000,000
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10. Entire Agreement/Amendment. This Agreement sets forth the full and final understanding of the
parties hereto with respect to the matters described herein, and supersedes any and all prior
agreements and understandings between them, whether written or oral. This Agreement may be
amended only by written document executed by the Client and CCMSI.
Executed this ____ day of ________________, 200__.
CANNON COCHRAN MANAGEMENT SERVICES, INC.
By:___________________________________________
Rodney J. Golden
Its: Chief Operating Officer/Executive Vice President
CITY OF EVANSTON
By:___________________________________________
Its:___________________________________________
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EXHIBIT A
SCHEDULE OF REPORTS
1. A detailed listing of all claims broken down by location, policy year and line of coverage.
(MONTHLY)
2. A summary of all claims broken down by location, policy year and line of coverage. (MONTHLY)
3. A check register listing all checks issued during a reporting period. (MONTHLY)
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EXHIBIT B
SCHEDULE OF RISK MANAGEMENT SERVICES
No services to be provided
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EXHIBIT C
SCHEDULE OF LOSS CONTROL SERVICES
No services to be provided
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EXHIBIT D
SCHEDULE OF comp mc ™ SERVICES AND FEES
The fees to be paid to comp mc™ for Managed Care Services provided by CCMSI are as follows:
Provider Bill Re-pricing
Service Fee
Fee schedule re-pricing $9.00 per bill
Usual and Customary re-pricing $9.00 per bill
PPO Re-pricing
PPO re-pricing is billed at 30% of savings
Pharmacy Network Services
Pharmacy Network services are priced at 33% of savings.
The above Managed Care Services are contingent on the provision that all medical bills are being routed
for review through CCMSI’s Managed Care Program, comp mc™.
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EXHIBIT E
FEE AND PAYMENT SCHEDULE
RENEWAL PROPOSAL FOR
CITY OF EVANSTON
Life of this Agreement: March 1, 2012 – February 29, 2013
Services: Fees:
Claims Administration (minimum) $85,000*
CCMSI will manage all workers’ compensation claims for the life of contract for fee as follows:
Newly Reported claims only
Type of Claim
Life of Contract (1) (2)
Workers’ Compensation - Indemnity
Workers’ Compensation-Medical Only
$875 per Claim
$149 per Claim
General Liability BI
General Liability PD
Auto Liability BI
Auto Liability PD
Professional Liability/EO
Property Damage
SUBRO
$641 per Claim
$429 per Claim
$641 per Claim
$429per Claim
$1108 per Claim
$429 per claim
$360 per Claim
Incident Reports
$35
**In-house claims reported for SCHIP
Reporting only. CCMSI will only input
claim and capture payments
$150 per claim
Internet Claims Reporting
Included in account management fee
800# Reporting (Optional)
$25 per Claim
*Note: Claims will be analyzed by the number of claims as well as the type of claim on an on-
going basis and priced on a per claim fee as outlined above.
Any additional charges over the $85,000 minimum claim fee will be billed at the expiration of the
policy term.
The flat rate unit prices includes:
• Prompt and courteous customer service
• Timely investigation and determination of compensability in accordance with CCMSI
Best Practices
• Strict adherence to state workers compensation statutes and regulations, attendance at
hearings, as required.
• Preparation for and compliance with and response to regulatory audits
• Timely payment of all legitimate claims
• Fraud detection and prevention
• Litigation Management
(1) These prices do not include those costs typically identified and expense as allocated loss
expenses. Please see the attached roster that details those typical allocated loss
expense items. (ex. Field investigation & adjusting ) SEE BELOW
(2) Claim charges are quoted on a per claim, not per occurrence basis
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**Note: For liability claims being managed "in-house" by City of Evanston CCMSI will charge
$150.00 per claim to:
I. Input the claim and capture any payments made by City of Evanston as a "paid w/o check" for
administrative purposes only. The following will apply:
1. Evanston must provide CCMSI copies of bills/payments made on each claim.
2. City of Evanston understands that CCMSI will not provide any claims
management, investigation or oversight of these "in-house" claims.
3. CCMSI will take over claims management of a claim at any time at the
request of City of Evanston for the applicable per claim charge as outlined in the current
Service Agreement.
II. CCMSI will transmit payment information as required to CMS. In the event of a "hit", City of
Evanston will be responsible for providing CCMSI with the information required by CMS to meet
their mandatory reporting requirements.
Take-Over Claims As Outlined
Takeover Claims
Our Life of Contract pricing for taking on the open inventory of claim files from current TPA would be priced as
follows. Run off claim totals will be at the end of each contract year, and additional years will be billed on the
actual number of claims remaining open.
Type of Claim Each subsequent Year
All Except Med Only $125 per Claim per Year
Medical Only 0
Annual Administration $10,000
Annual Account Management Fee includes:
• Designated National Account Manager
• Preparation and participation in Semi-Annual claims reviews
• Risk Management Information System (iCE) cost to include: 3 User IDs; Internet access
to your adjusters claim files; the ability to email your adjuster and Account Manager;
access to our library of template risk management reports together with initial training
and ongoing support
• Maintenance of the loss fund account
• Monthly loss runs and loss fund activities reports
• Filing of all required state forms including state mandated assessments
• Reporting to excess/fronting carrier
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City of Evanston - SERVICE AGREEMENT
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Managed Care Services See Detail
Field Case Management
CCMSI does not offer proprietary field case management, utilization review or vocational
rehabilitation services. These services would be provided by various third party providers
agreed to and approved by the client at competitive price and the cost of these services would
be captured as an allocated loss expense to the referral file.
Provider Bill Re-pricing
Service Fee
Fee schedule re-pricing $9.00 per bill
Usual and Customary re-pricing $9.00 per bill
PPO Re-pricing
PPO re-pricing is billed at 30% of savings
Pharmacy Network Services
Pharmacy Network services are priced at 33% of savings.
MMSEA Section 111 Reporting $25 / Per Hit
CCMSI in conjunction with our reporting agent will comply with MMSEA Section 111 Reporting on
behalf of City of Evanston for a charge of $25.00 per “hit”.
• All injury claims will be submitted to CMS for Medicare eligibility
• CCMSI along with our reporting agent will report all claims meeting the reporting
guidelines as set forth by CMS.
SCHIP/MMSEA Compliance
Background
The Centers for Medicare and Medicaid Services ("CMS") is responsible for the
oversight of the Medicare Program, including the Medicare Secondary Payor
program ("MSP"). MSP refers to situations where another entity, such as Client,
is required to pay for medical services prior to any payment being made by
Medicare. Section 111 of the Medicare, Medicaid and SCHIP Extension Act of
2007 (MMSEA) contains certain mandatory reporting requirements for entities
that provide benefits under workers compensation and other liability insurance
plans. Certain data elements must be reported to CMS' Coordination of
Benefits Contractor in a specified form and manner as defined by CMS so that
CMS may determine when CMS, or another entity such as Client, has liability for
payment of medical services.
Relationship of Parties
CCMSI and Client have entered into a business agreement whereby CCMSI
provides claim management services to Client, including but not limited to,
assisting Client in its compliance with the Medicare, Medicaid and SCHIP
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City of Evanston - SERVICE AGREEMENT
Page 15 of 19
Extension Act (MMSEA), and
CCMSI has entered into an Agreement with Gould & Lamb, LLC (G&L), whereby
G&L will act as the Reporting Agent (RA) for Client, if so designated by Client,
pursuant to the MMSEA and provide other applicable Medicare Set‐Aside
compliance services.
Registration
The Client shall register as an MSP Responsible Reporting Entity ("RRE"). As
part of the registration, Client shall name CCMSI as its Account Manager, and
name Gould & Lamb LLC, as its Reporting Agent (RA). If Client has a RA other
than Gould & Lamb LLC, then Client shall advise CCMSI as to the appropriate
identity of its Reporting Agent. The RA selected by Client shall be responsible
for submitting mandatory reports to CMS on behalf of Client.
Responsibilities of Parties
1. Responsibilities of Client.
(a) Client must register as a Responsible Reporting Entity (RRE).
(b) Client must name CCMSI as Account Manager.
(c) Client must name Gould & Lamb as Reporting Agent (RA), or designate
another vendor as its RA.
(d) Client must cooperate with CCMSI and timely report all claim
information subject to MMSEA reporting.
(e) Client must authorize CCMSI to utilize G&L as its exclusive vendor for
MSA and CSA services.
2. Responsibilities of CCMSI.
(a) CCMSI must electronically submit all necessary data to comply with
MMSEA reporting to G&L.
(b) CCMSI must update their systems to transmit all current information
requested by G&L in a timely manner and enable G&L to comply with all
current and future CMS reporting requirements.
(c) CCMSI shall not be responsible for fines, penalties or damages of any
nature which might occur as the result of receiving incorrect information from
Client, or untimely filings resulting from delays of Client in providing the
information required by CMS.
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City of Evanston - SERVICE AGREEMENT
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3. Responsibilities of Gould & Lamb, LLC (if selected as Client's 'RA')
(a) Upon receipt of all fields of information requested by G&L from CCMSI
via electronic transfer, G&L shall determine if the claimant is Medicare eligible
by performing a Medicare Query Function ("MQF").
(b) G&L will, when determining that a claimant is Medicare beneficiary,
electronically file with CMS all initial information which may be required by
MMSEA compliance and any ongoing required reports.
(c) G&L must submit the Mandatory Insurance Reporting (MIR) files in a
timely and accurate manner.
(d) G&L must update their systems to transmit and comply with all required
CMS directives and in the format mandated by CMS.
(e) G&L will not be responsible for fines, penalties or damages of any
nature which might occur as the result of the filing of incorrect information
provided by CCMSI or Client, or untimely filings resulting from delays of Client
or CCMSI in providing the information required by G&L to perform timely
MMSEA reporting services.
Indemnification
As protection for CCMSI and Client against fines or penalties levied against
Client by CMS for MMSEA data non‐compliance, the contract between CCMSI
and G&L contains the following indemnification provision under Section 5.1.
"Gould & Lamb, LLC shall indemnify and hold Client and each of their affiliates
and assigns (collectively, the "Indemnified Parties") harmless from and against
any claim, damage, fine, loss and expense, arising in connection with, or as a
result of, any error, omission, or negligent performance of its obligations
hereunder, which indemnity shall include all reasonable costs of litigation and
attorneys' fees incurred by the Indemnified Party. Without in any way limiting
the indemnity set forth in this Agreement, all work performed by Gould & Lamb
shall be done in a good and professional manner. The provisions of this
paragraph shall survive the expiration or termination of this Agreement.
G&L shall not indemnify Client, nor be responsible for any losses, damages or
fines incurred by Client as a result of errors, omissions, inaction, or incorrect
information of the Client or any errors on the part of CMS or other government
agency."
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City of Evanston - SERVICE AGREEMENT
Page 17 of 19
SPECIAL REPORTS $125/Hour
CCMSI will provide special reports, (reports not currently programmed or written) for a fee of $125
per hour for system programming time. CCMSI will provide an estimate of charges before any
work will be done.
Loss Control Services – Optional N/A
Ala Carte Services
• Ergonomic Assessments
• Development of Hazard Specific Programs
• Training and Education of Employees and Management Staff
• Blood borne Pathogens
• CTS
• Diffusing a Combative Resident
• Ergonomics
• Fire Safety
• Hazard Communication
• Personal Protective Equipment (PPE)
• Respiratory Protection
• Save Your Back
• Tuberculosis
• Workplace Violence
• OSHA Compliance
• Safety Audit
• Program Development and Implementation
• Incentive Plan Development
*These services can be billed at an hourly rate of $125 per hour or we can put together a
customized Loss Control Package for a flat fee that includes a combination of any of the Ala Carte
Services listed above. Service hours include preparation time, travel time, field time and follow-up
time.
GRAND TOTAL
$95,000
Fee & Payment Schedule
The quarterly installments will be due on the first day of March, June, September and December of 2012.
Any additional charges over the minimum fee will be billed at the end of the contract year.
Allocated Loss Expense are those costs that can be directly assigned to the settlement of a particular claim
other than the investigation conducted by the adjuster.
These costs are absorbed by client and are in addition to the flat rate per claim unit price quote by CCMSI.
The following rosters are categorical representations of those more typical expenses. This list is comprehensive but
not exhaustive.
Managed Care Services
• Telephonic Nurse Case Management
• On-site Nurse Case Management
• Vocational Rehabilitation Specialist
• Provider Bill repricing
• PPO reductions
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City of Evanston - SERVICE AGREEMENT
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• Independent Medical Exams
Legal Services
• Defense counsel including depositions
• Subpoenas
• Subject Matter Experts (expert testimonies)
• Paralegal costs
• Court reporting
• Document copying
• Videotaping
• The costs for a petitioner to travel to a specialist for an Independent Medical Examination or a surgery.
Outside Investigation
• On-site claims investigation including the cost to secure statements, canvass for witnesses, photographs
and diagrams together with the associated travel and expense costs
• Automobile appraisals (1st and 3rd party)
• Property appraisals (1st and 3rd party)
• Surveillance
• Private investigators/fraud investigation
• Engineers
• Courier service
• Travel agreed to and previously authorized by the client with respect claims audits
• “Skip” tracing services
Public Records
• Index Bureau Reporting
• Police reports
• Fire reports
• Coroner’s reports
• Medical records
Executed this ____ day of ________________, 200__.
CANNON COCHRAN MANAGEMENT SERVICES, INC.
By:___________________________________________
Rodney J. Golden
Its: Chief Operating Officer/Executive Vice President
CITY OF EVANSTON
By:___________________________________________
Its:___________________________________________
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City of Evanston - SERVICE AGREEMENT
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For City Council meeting of May 29, 2012 Item A3.4
Business of the City by Motion: Fires Stations’ Mechanical Systems Improvement
For Action
To: Honorable Mayor and Members of the City Council and
Administration and Public Works Committee
From: Douglas J. Gaynor, Director of Parks, Recreation & Community Services
Paul D’Agostino, Superintendent of Parks, Forestry & Facilities
Stefanie Levine, Assistant Superintendent of Parks, Forestry & Facilities
Subject: Contract Award Recommendation for the Fire Stations #1 and #2
Mechanical Systems Improvement Project, Bid #12-115
Date: May 29, 2012
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract
with Therm Flo Inc. (251 Holbrook Drive, Wheeling, IL) in the total amount of $285,875
for Fire Stations #1 and #2 Mechanical Systems Improvement Project.
Funding Sources:
FY 2012 CIP #415822: $150,000
FY 2012 CIP #415823 $210,000
Total Funding: $360,000
Summary:
Fire Station 1 was originally built in 1998 and is staffed by three 24 hour shifts of one
shift chief, one captain, and four firefighters/paramedics. Due to value engineering
efforts, the existing mechanical systems installed when the building was first built were
of residential grade. Currently these systems have exceeded their useful life expectancy
and require replacement before failure.
Fire Station 2 was originally built in 1954 and is staffed by three 24 hour shifts of two
captains and six firefighters/paramedics. The existing heating boilers were installed as
part of a 1994 building remodel and have reached their useful life expectancy. The
building’s chimney was lined in 1998 and during recent maintenance operations was
found to be cracked in half. As a result, significant damage to the masonry chimney has
occurred, threatening the chimney’s structural integrity and requiring corrective action.
As a result of the above described conditions, plans have been prepared by a
Memorandum
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consultant engineering firm to replace the deteriorated mechanical systems at these two
facilities. Bids to perform this work were opened and publicly read on May 8, 2012. A
total of two bids were received as follows:
Contractor Address Base Bid
Therm Flo, Inc. 251 Holbrook Drive, Wheeling, Illinois
60090 $285,875
R.J. Olmen Company 3200 West Lake Avenue, Glenview,
Illinois 60026 $427,717
Staff recommends award of this project to Therm Flo, Inc. for the lump sum amount of
$285,875. Therm Flo has requested and received approval for a partial waiver of the
City’s M/W/EBE goals (please see attached memorandum for additional information).
Staff has reviewed references provided for this contractor with favorable results. One
reference from a private commercial contractor indicated that Therm Flo recently
completed work for them on a hospice facility as well as a large data center both of
which involved extensive piping. This reference described Therm Flo as a highly skilled
contractor who performed their work competently. A second reference from a private
commercial company indicated Therm Flo has provided several installations / pipefitting
projects for them of various scales. This reference highly recommends Therm Flo and
routinely contracts with them for service work as well.
A breakdown of project expenditures is as follows:
Item Amount
Funding accounts 415822 and 415823 $360,000
* Expenditures/encumbrances to date -$20,039
Recommended bid award -$285,875
Balance Remaining $54,086
* Expenditures/encumbrances to date include engineering services and legal
advertisements.
Work on this project is scheduled to begin in June 2012. The current substantial
completion deadline is September 7, 2012.
-------------------------------------------------------------------------------------
Attachments:
MWEBE Memo
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Bid No. 12-115,Fire Station 1 & 2 Mechanical System Improvements, M/W/EBE Subcontracting Participation Partial
Waiver
To: Stefanie Levine, Assistant Superintendent of Parks, Forestry &
Facilities
From: Joseph McRae, Deputy City Manager
Subject: Bid # 12-115, Fire Stations #1 and #2 Mechanical Systems
Improvement Project
Date: May 23, 2012
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City has established a 25% M/W/EBE
subcontracting participation goal for general contractors.
With regard to Bid# 12-115 for mechanical system improvements at Fire
Stations 1 & 2, in the base bid amount of $285,875, the primary contractor Therm
Flo, Inc. has subcontracted the following:
• 19% to Evanston Based Enterprise (EBE) Able Distributors located at
2423 Main Street, Evanston IL for HVAC equipment
• 2% to Garlo Mechanical Insulation located at 2315 Gardner Road,
Broadview IL for insulation.
Therm Flo, Inc. has requested a waiver for the remaining 4% MWEBE
participation goal. A 4% MWEBE waiver is granted. Therm Flo, Inc. will receive
credit for 21% M/W/EBE participation.
Cc: Marty Lyons, Assistant City Manager/CFO
Jewell Jackson, Manager of Purchasing & Contracts
Memorandum
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Page 1 of 1
For City Council meeting of May 29, 2012 Item A3.5
Business of the City by Motion: Northwest Municipal Conference 2012-13 Dues
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Matt Swentkofske, Intergovernmental Affairs Coordinator
Subject: Northwest Municipal Conference 2012-13 Dues
Date: May 29, 2012
Recommended Action:
Staff recommends that City Council authorize payment of 2012-13 dues to the
Northwest Municipal Conference in the amount of $24,784. The City has been a
member of the Northwest Municipal Conference since 1978.
Funding Source:
Funding is provided by the City Council Membership Dues Account 1300.62360.
Summary:
The Northwest Municipal Conference (NWMC) has been working to strengthen
communities and enhance intergovernmental relationships in the north and northwest
suburbs of Chicago. As one of the premier regional councils of government, the
Northwest Municipal Conference represents over 1.3 million citizens residing in our 41
municipalities and 1 township. Its membership area covers over 300 square miles in
Cook, DuPage, Kane, Lake and McHenry counties. The Northwest Municipal
Conference serves the needs of local governments through a variety of policy initiatives,
programs and services that combine the resources of individual members to address
regional issues.
The Conference works on a variety of issues bettering local governments including:
• Protection of Local Government Distributive Fund (LGDF) revenues as the first
step to guaranteeing fiscal stability.
• Promote the restoration and protection of Personal Property Replacement Tax
(PPRT) funds.
• Support ending sales tax diversions ensuring the fair distribution of revenues.
• Further reform public safety pensions and require of a supermajority of legislators
to approve future pension benefit enhancements.
Memorandum
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For City Council meeting of May 29, 2012 Item A3.6
Business of the City by Motion: Renewal of Library Database Software License
with Gale/Cengage
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Karen Danczak Lyons, Library Director
Subject: Renewal of Library Reference Database License with Gale/Cengage
Learning
Date: May 22, 2012
Recommended Action:
Staff recommends City Council authorize the City Manager to renew the annual sole
source software license with Gale/Cengage Learning (27500 Drake Road, Farmington
Hills, MI) for Library reference database services (Gateway) in the amount of $21,000
for the eleven month period ending April 30, 2013.
Funding Source:
Funding is provided by the Library Adult Services – Internet Solution Providers account
4806.62341.
Summary:
Gale’s Gateway database provides Library patrons and staff on-line access to:
1) General OneFile, which includes access to 8,000 full text magazine and journals,
and citations or abstracts to an additional 5,000 titles. Over 6,000 searches were
made in the past twelve months.
2) Three electronic collections:
a) Books & Authors, a reader’s advisory tool, containing reviews of over 146,000
fiction and non-fiction books, and allowing the reader to answer the question,
“What do I read next,” based on their particular interests.
b) Chilton’s Library, containing repair, maintenance and specification tables
providing critical data on thousands of domestic and imported models of cars and
light trucks from 1940 onward. This will allow staff to eliminate the print versions
of many of our Chilton’s car repair manuals, freeing up much needed space in
our circulating collection.
Memorandum
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Budget\City Council Agenda Items\5-14-12 Workforce Board lease.doc
Gottschalk
c) PriceIt, an identification, research and pricing tool for collectors of antiques.
PriceIt uses data gathered from a number of antique pricing guides and dynamic
websites, including eBay, to help the user determine the value of an item he or
she owns. This, too, may help us to eliminate some of our print resources,
freeing up more space on our shelves, both in the circulating and the reference
collections.
Additionally, the Gateway highlights four collections, Culinary, Home Improvement,
Gardening and Tourism, which consist mainly of subsets of General One File, above,
but also include 24 eBook titles relevant to these categories. These are eBook titles we
do not currently own. The subsets themselves exist mainly to make searching a
particular hobby easier for the patron.
Legislative History:
N/A
-------------------------------------------------------------------------------------
Attachments:
N/A
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1
Todd, Kate
Subject:FW: Gale/Cengage memo to Council
From: Carlson, Angela M [mailto:angela.carlson@cengage.com]
Sent: Thursday, April 26, 2012 3:56 PM
To: Lanigan, Kathleen
Subject: Quote for Board: Hobbies Gateway
“HOME, HOBBIES AND COLLECTIBLES GATEWAY”
Easy-to-use resources and interactive tools that make home, hobbies and collectibles information
discoverable
*Promo Code: HHEGTWY
• YES! I want to subscribe to the Home, Hobbies and Collectibles Gateway for a period of 11 months
beginning 06/01/2012 – 04/30/2013. My customizable Home, Hobbies and Collectibles Gateway will
consist of the following Gale resources as indicated below:
_X_ Books and Authors
_X_ Chilton’s Reference
_X_ PriceIt
_X_ Culinary Collection
_X_ Home Improvement Collection
_X_ Gardening, Landscape & Horticulture Collection
_X_ Tourism, Hospitality & Leisure Collection
_X_ GVRL – 24 eBook titles
_X_ Gen One File with Gen Ref Gold Access
Home, Hobbies and Collectibles Gateway Subscription Price: $21,000
(replaces 5/1/2012 $19,801.35 Gen Ref Gold Subscription; account will be credited 11 months or $18,151.24 to apply to new 11-
month sub of Gateway beginning 6/1/2012.)
Payment Terms: Net 30 days
Bill To: Kathleen Lanigan
Evanston Public Library
1703 Orrington Avenue
Evanston, IL 60201
www.epl.org
JDE#: 156929
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2
Contact: Kathleen Lanigan
847‐448‐8642
KLanigan@cityofevanston.org
Ship To: Same as Bill To.
________________________________________________ __________________________
Signature Date
Angela M. Carlson
Account Executive – Public Libraries, Illinois
Gale | Cengage Learning
27500 Drake Road, Farmington Hills, MI 48331‐3535
(o) 800‐877‐4253 X2286 (c) 815‐207‐0036
angela.carlson@cengage.com | www.cengage.com/gale
Here to help:
Customer Care Consultant: Sarah Withers sarah.withers@cengage.com | 800.877.4253 x 8138
Technical Support: gale.technicalsupport@cengage.com | 800.877.4253 x 6000/option 4
Customer Service (Billing/Invoices): gale.customerservice@cengage.com | 800.877.4253 x 5001/option3
156 of 447
For City Council meeting of May 29, 2012 Item A4
Resolution 37-R-12: Agreement for GIS System with Cook County Assessor
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Marty Lyons, Assistant City Manager/Chief Financial Officer
Jennifer Spaulding, Interim Information Technology Manager
Mark Varner, GIS Analyst
Subject: Resolution 37-R-12 Authorizing the City of Evanston to Enter Into An
Agreement with the Cook County Assessor’s Office for Access to a
Geographic Information System
Date: May 16, 2012
Recommended Action:
Staff recommends that the City Council authorize the City Manager to sign an
agreement with the Cook County Assessor’s Office for access to GIS (Geographic
Information System) data.
Summary:
Information Technology receives an annual update of the Cook County Assessor’s
database along with other GIS data such as parcels, digital photographs of properties,
and aerial photography. This data is used to augment the City’s GIS database and
shows up in many of the web mapping applications as well as internal enterprise
systems. The Assessor requires a resolution along with the signed agreement.
-------------------------------------------------------------------------------------
Attachments:
Resolution 37-R-12
Memorandum
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4/26/12
37-R-12
A RESOLUTION
Authorizing the City of Evanston to Enter Into An
Agreement with the Cook County Assessor’s Office for Access to a
Geographic Information System
WHEREAS, the City of Evanston (“City”) has actively utilized a
Geographic Information System (“GIS”) since 1995; and
WHEREAS, access to GIS information facilitates efficient operation of City
services, thereby helping to provide improved customer service to City residents; and
WHEREAS, the Cook County Assessor’s Office has a GIS database it will
make available to the City at no charge; and
WHEREAS, the City and Cook County Assessor’s Office have negotiated
an Intergovernmental Agreement attached hereto as Exhibit A and incorporated herein
by reference.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The City Manager is hereby authorized to sign, and the City
Clerk hereby authorized to attest, the Intergovernmental Agreement (“Agreement”)
between the City and the Cook County Assessor’s Office, attached hereto as Exhibit A
and incorporated herein by reference.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the Agreement as he may determine to be in the
best interests of the City.
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37-R-12
~2~
SECTION 3: This Resolution 37-R-12 shall be in full force and effect from
and after its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2012
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37-R-12
~3~
EXHIBIT A
Intergovernmental Agreement Between the City
and the Cook County Assessor’s Office
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AGREEMENT
FOR ACCESS TO GEOGRAPHIC INFORMATION SYSTEM
This AGREEMENT is entered into as of the ____ day of ____________, 20____, by and between
_________________________________________ (“Agency”) and the Cook County Assessor’s Office
(the “CCAO”).
WITNESSETH:
WHEREAS, the CCAO has developed a Geographic Information System (the “GIS”) consisting of
cadastral data, planimetric data, assessment data, property images, digital orthophotography (aerial
photos) and other data (collectively, such images, photos and data, “Assessor Data”);
WHEREAS, portions of the GIS, and the related data dictionary, are copyrighted materials of the
CCAO and/or Cook County of the State of Illinois (“Cook County”);
WHEREAS, some of the Assessor Data in the GIS is only available to the public and to commercial
users for a fee, as permitted by law;
WHEREAS, Agency has requested access to and license to use the GIS for use in performing its
official functions (as set forth below);
WHEREAS, the CCAO in the spirit of cooperation desires to make the GIS available, efficiently and
without charge, to Agency for use in performing its official functions; and
WHEREAS, Agency acknowledges and agrees that access to the GIS and/or Assessor Data is
conditioned upon the agreement that access is provided as set forth in this Agreement solely for use in
performing the official functions of the Agency, and that any other use, alteration, sale, dissemination,
lease or transfer of the GIS and/or Assessor Data by Agency, or by any employee or agent of same,
without written consent of the CCAO is strictly prohibited, and shall be deemed to warrant immediate
termination of this Agreement, as well as entitle the CCAO to pursue any other remedies to which it is
entitled.
NOW, THEREFORE, in consideration of the mutual promises and covenants and the terms and
conditions hereinafter set forth, and other good and valuable consideration, the receipt and sufficiency
of which is hereby acknowledged, the parties hereto agree as follows:
SECTION 1. INCORPORATION OF RECITALS.
The foregoing recitals are incorporated into and made a part of this Agreement as if fully set forth
herein.
SECTION 2. STATEMENT OF OFFICIAL PURPOSES; RESTRICTIONS ON USE.
For purposes of this Agreement, Agency represents and warrants as its official purpose for access to the
GIS and Assessor Data as stated in Exhibit A and incorporated herein. Agency agrees that access to the
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2
GIS and/or Assessor Data is conditioned upon and provided as set forth in this Agreement solely for its
use in performing its official purposes (as described in Exhibit A). Any other use of the GIS or
Assessor Data, without express written consent of the CCAO, is strictly prohibited, including the
display, sale, transfer, lease, dissemination or lease of the GIS or Assessor Data in any location or
manner in its current form, derivative or altered form, or otherwise. Any such prohibited use shall be
deemed to be a breach which warrants immediate termination of this Agreement. This Section shall
survive the termination of this Agreement.
SECTION 3. INFORMATION PROVIDED.
The CCAO agrees to provide Agency access to the GIS and Assessor Data only upon the conditions
and based upon the representations and warranties set forth in this Agreement. In order to obtain
specific Assessor Data, Agency must request Assessor Data by filing the attached exhibits with the
Department of Automation of the CCAO (each such request, an “Information Request”). Each
Information Request is subject to approval of the CCAO.
SECTION 4. LIMITED LICENSE TO USE.
Subject to the provisions of this Agreement, the CCAO hereby grants to Agency a non-exclusive, non-
transferable license to use the Assessor Data only as specifically provided for in this Agreement.
Agency acknowledges that the title, copyright and all other rights to the GIS and Assessor Data remain
with the CCAO and/or Cook County. Neither Agency nor any other authorized user shall have any
right, title or interest in the GIS or Assessor Data except as expressly described herein. The CCAO
reserves the right to withdraw from the GIS and/or Assessor Data any item or part of an item for which
it no longer retains ownership rights or which it has reasonable grounds to believe infringes copyright or
is unlawful or otherwise objectionable.
SECTION 5. TERM AND EXTENSION.
This Agreement is for one year, effective from the date of execution. It will be extended annually for
terms of one year each, unless, at least 30 days prior to the expiration of any term, either party notifies
the other in writing of its intent not to renew the Agreement.
SECTION 6. DISCLAIMER OF WARRANTIES.
The GIS and the Assessor Data is provided “as is” without any warranty or representation whatsoever,
including any representation as to accuracy, timeliness, completeness, infringement of rights of privacy,
copyright or trademark rights or disclosure of confidential information. All burdens, including any
burden for determining accuracy, completeness, timeliness, merchantability and fitness for or the
appropriateness for use, rests solely on Agency and/or the requester. The CCAO and Cook County
make no warranties, express or implied, as to the use of the GIS. There are no implied warranties of
merchantability or fitness for a particular purpose. There is no warranty to update any of the
information provided hereunder. THE CCAO AND COOK COUNTY EXPRESSLY DISCLAIMS
ANY AND ALL REPRESENTATIONS OR WARRANTIES (EXPRESS OR IMPLIED, ORAL OR
WRITTEN) RELATING TO THE GIS AND/OR ASSESSOR DATA, INCLUDING BUT NOT
LIMITED TO ANY AND ALL IMPLIED WARRANTIES OF QUALITY, PERFORMANCE,
ACCURACY, COMPLETENESS, MERCHANTABILITY OR FITNESS FOR A PARTICULAR
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3
PURPOSE. Agency acknowledges and accepts the limitations of the GIS and the Assessor Data,
including the fact that the GIS and Assessor Data are dynamic and are in a constant state of
maintenance, correction and update.
SECTION 7. LIMITATION OF LIABILITY.
AGENCY EXPRESSLY AGREES THAT NO MEMBER, OFFICIAL, EMPLOYEE,
REPRESENTATIVE OR AGENT OF THE CCAO OR COOK COUNTY, OR THEIR RESPECTIVE
SUCCESSORS, HEIRS OR ASSIGNS, SHALL BE LIABLE, WHETHER INDIVIDUALLY OR
PERSONALLY OR OTHERWISE, TO AGENCY OR ANY OTHER PERSON OR ENTITY, OR
THEIR RESPECTIVE SUCCESSORS, HEIRS OR ASSIGNS, FOR ANY LOSS OR CLAIM,
INCLUDING BUT NOT LIMITED TO ANY SPECIAL, INDIRECT, INCIDENTAL, EXEMPLARY
OR CONSEQUENTIAL DAMAGES OR LOSS OF GOODWILL DATA OR IN THE EVENT OF
ANY DEFAULT OR BREACH BY THE CCAO UNDER THIS AGREEMENT OR ANY
INACCURACY OF THE GIS OR ASSESSOR DATA, IN ANY WAY ARISING FROM OR
RELATING TO THIS AGREEMENT OR RESULTING FROM THE USE OR INABILITY TO USE
THE GIS AND/OR ANY ASSESSOR DATA.
SECTION 8. AGENCY INDEMNIFICATION.
Agency agrees to hold harmless and indemnify the CCAO and Cook County, its commissioners,
officers, agents, employees, representatives and affiliates, and their respective heirs, successors and
assigns, from and against, and defend, at its own expense (including reasonable attorneys’, accountants’
and consultants’ fees), any suit, claim, action or proceeding brought by any third party against the
CCAO, Cook County or any commissioner, officer, agent, employee, representative or affiliate of the
CCAO or Cook County arising out of or incident to the performance or nonperformance of this
Agreement by CCAO, Cook County, Agency or any other entity. To the extent that the CCAO or Cook
County incurs administrative expenses including attorneys’ fees during Agency’s defense of any claim,
Agency shall reimburse the CCAO or Cook County, as appropriate, for all such expenses. The
provisions of this Section shall survive the termination of this Agreement.
SECTION 9. APPLICABLE LAW.
This Agreement shall be interpreted and construed in accordance with, and governed by, the laws of the
State of Illinois, excluding any such laws that might direct the application of the laws of another
jurisdiction. Venue shall be in a court of competent jurisdiction located within the County of Cook,
Illinois. The CCAO and Agency each acknowledge the existence of state and other applicable law
defining the duties and responsibilities of each party regarding real estate taxation and other
governmental functions. No part of this Agreement has the effect of or is intended to impact any
applicable legal duty of either party under existing law, especially the Illinois Property Tax Code, 35
ILCS 200/1 et seq. Both parties remain responsible under applicable law for performing all stated
duties and responsibilities.
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4
SECTION 10. CONFIDENTIALITY.
Agency acknowledges and agrees that information regarding this Agreement, and portions of the GIS
and Assessor Data and other information disclosed hereunder, is confidential and shall not be disclosed,
directly, indirectly or by implication, or be used by Agency in any way, whether during the term of this
Agreement or any time thereafter, except solely in accordance with the official purposes set forth above.
All such Assessor Data and the GIS shall be treated in confidential manner, except as otherwise
expressly stated in a written document.
SECTION 11. MISCELLANEOUS.
(a) This Agreement constitutes the entire agreement between the parties and supersedes all prior
agreements, understandings, negotiations and discussions, whether oral or written, in relation to
the matters dealt with herein. There are no representations, warranties, collateral agreements or
conditions to this Agreement, except as expressly stated in this Agreement.
(b) The section headings are for reference and information purposes only, and shall not affect in any
way the meaning or interpretation of this Agreement. References to singular shall include the
plural and to plural shall include the singular. References to a person shall include a corporate
or government body. Words such as “including” and similar expressions shall not be read as
words of limitation.
* * * * * * * *
IN WITNESS WHEREOF, the parties have executed this Agreement by their respective authorized
representatives as of the date first written above.
COOK COUNTY
ASSESSOR’S OFFICE
______________________________ ______________________________
Signature:
Chief Deputy Assessor ______________________________
Cook County Assessor’s Office Print Name
Title: _________________________
Agency Name: __________________
______________________________
Telephone Number:
164 of 447
5
Exhibit A: Statement of Official Purpose
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6
Exhibit B: Assessment Data
__________________________________ (“Agency”) hereby requests access to assessment data in
accordance with the Agreement, dated _______________, between Agency and the Cook County
Assessor’s Office (the “CCAO”).
The CCAO has developed a file of assessment data, which is maintained on the Cook County
Mainframe. The CCAO will make the file of assessment data available to Agency, subject to the terms
and restrictions and limitations as set forth in the Agreement. A data dictionary is available upon
request.
Agency requests assessment data based on the following geographic area (select area by completing one
of the blanks below):
¨ Tax Codes: _________________________________
_________________________________
_________________________________
¨ Municipality: _________________________________
_________________________________
¨ Permanent Index Number range: Attach additional sheet if necessary
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
¨ Township: _________________________________
Requested by
Name: ____________________________________
Signature: ______________________________
Date: ____________________________________
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Exhibit C: Property Images
__________________________________ (“Agency”) hereby requests access to property images in
accordance with the Agreement, dated _______________, between Agency and the Cook County
Assessor’s Office (the “CCAO”).
The CCAO has developed a computerized database of property images. The CCAO will make this
computerized database of property images available to Agency in JPEG format, subject to the terms and
restrictions and limitations as set forth in the Agreement. In addition to the property images, the CCAO
will provide a file containing Permanent Index Number(s), property image capture date, and a list of
Permanent Index Number(s) that have no property image assigned. A data dictionary is available upon
request.
Agency requests assessment data based on the following geographic area (select area by completing one
of the blanks below):
¨ Permanent Index Number range: Attach additional sheet if necessary
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
¨ Municipality: _________________________________
¨ Year 1998 Photos
¨ Year 2007 Photos
Requested by
Name: ____________________________________
Signature: ______________________________
Date: ____________________________________
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8
Exhibit D: Digital Orthophotography (Aerial Photos)
__________________________________ (“Agency”) hereby requests access to digital
orthophotography (aerial photos) in accordance with the Agreement, dated _______________,
between Agency and the Cook County Assessor’s Office (the “CCAO”).
The CCAO has developed a computerized database of digital orthophotography (aerial photos). The
computerized database of digital orthophotography for Cook County contains 4,486 tiles. The CCAO
will make the computerized database of digital orthophotography available to Agency, subject to the
terms and restrictions and limitations as set forth in the Agreement. The digital orthophotgraphy will be
provided in .tif or .sid format. In addition to the digital orthophotography, the CCAO will provide a
shapefile containing an index of all the tiles for Cook County. Metadata is available upon request.
Agency requests assessment data based on the following geographic area (select area by completing one
of the blanks below):
¨ Municipality: _________________________________
¨ Township: _________________________________
¨ Year 1998 Photos
¨ Year 2003 Photos
Requested by
Name: ____________________________________
Signature: ______________________________
Date: ____________________________________
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9
Exhibit E: Planimetric data
__________________________________ (“Agency”) hereby requests access to planimetric data in
accordance with the Agreement, dated _______________, between Agency and the Cook County
Assessor’s Office (the “CCAO”).
The CCAO has developed a computerized database of geographic information system (GIS). This
computerized database consists of both planimetric data and cadastral data. The CCAO will make the
computerized database of planimetric data available to Agency, subject to the terms and restrictions and
limitations as set forth in the Agreement. The planimetric data is maintained using ESRI’s ArcGIS
software and is in a geodatabase format specific to ESRI’s product line. Metadata is available upon
request.
Agency requests assessment data based on the following geographic area (select area by completing one
of the blanks below):
¨ Permanent Index Number range: Attach additional sheet if necessary
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
¨ Municipality: _________________________________
¨ Township: _________________________________
Requested by
Name: ____________________________________
Signature: ______________________________
Date: ____________________________________
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10
Exhibit F: Cadastral data
__________________________________ (“Agency”) hereby requests access to cadastral data in
accordance with the Agreement, dated _______________, between Agency and the Cook County
Assessor’s Office (the “CCAO”).
The CCAO has developed a computerized database of geographic information system (GIS). This
computerized database consists of both planimetric data and cadastral data. The CCAO will make the
computerized database of cadastral data available to Agency, subject to the terms and restrictions and
limitations as set forth in the Agency Agreement. The cadastral data is maintained using ESRI’s
ArcGIS software and is in a geodatabase format specific to ESRI’s product line. Metadata is available
upon request.
Agency requests assessment data based on the following geographic area (select area by completing one
of the blanks below):
¨ Permanent Index Number range: Attach additional sheet if necessary
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
¨ Municipality: _________________________________
¨ Township: _________________________________
Requested by
Name: ____________________________________
Signature: ______________________________
Date: ____________________________________
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11
Exhibit G: Digital Terrain data
__________________________________ (“Agency”) hereby requests access to digital terrain data
in accordance with the Agreement, dated _______________, between Agency and the Cook County
Assessor’s Office (the “CCAO”).
The CCAO has developed a computerized database of geographic information system (GIS). This
computerized database includes digital terrain data. The CCAO will make the computerized database of
digital terrain data available to Agency, subject to the terms and restrictions and limitations as set forth
in the Agency Agreement.
Agency requests assessment data based on the following geographic area (select area by completing one
of the blanks below):
¨ Municipality: _________________________________
¨ Township: _________________________________
Requested by
Name: ____________________________________
Signature: ______________________________
Date: ____________________________________
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12
Exhibit H: Lidar data
__________________________________ (“Agency”) hereby requests access to lidar data in
accordance with the Agreement, dated _______________, between Agency and the Cook County
Assessor’s Office (the “CCAO”).
The CCAO has developed a computerized database of geographic information system (GIS). This
computerized database includes lidar data. The CCAO will make the computerized database of digital
terrain data available to Agency, subject to the terms and restrictions and limitations as set forth in the
Agency Agreement.
Agency requests assessment data based on the following geographic area (select area by completing one
of the blanks below):
¨ Municipality: _________________________________
¨ Township: _________________________________
Requested by
Name: ____________________________________
Signature: ______________________________
Date: ____________________________________
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13
Exhibit I: Oblique Aerial Imagery
__________________________________ (“Agency”) hereby requests access to oblique aerial
imagery in accordance with the Agreement, dated _______________, between Agency and the Cook
County Assessor’s Office (the “CCAO”).
The CCAO has developed a computerized database of geographic information system (GIS). This
computerized database includes Oblique Aerial Imagery data. The CCAO will make the computerized
database of Oblique Aerial Imagery data available to Agency, subject to the terms and restrictions and
limitations as set forth in the Agency Agreement.
Agency requests assessment data based on the following geographic area (select area by completing one
of the blanks below):
¨ Municipality: _________________________________
¨ Township: _________________________________
Requested by
Name: ____________________________________
Signature: ______________________________
Date: ____________________________________
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For City Council Meeting of May 29, 2012 Item A5
Resolution 41-R-12: United States Postal Service Parking Lease
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Martin Lyons, Director of Administrative Services/CFO
Rickey A. Voss, Parking/Revenue Manager
Subject: Resolution 41-R-12 Authorizing Lease Agreements with the United States
Postal Service (USPS) for Vehicle Parking
Date: May 22, 2012
Recommended Action:
The Transportation/Parking Committee and staff recommend that the City Council
approve Resolution 41-R-12 authorizing the City Manager to enter into lease
agreements with the US Postal Service (USPS) (Real Estate Division, Great Lakes FSO
62 Stratford Drive, Bloomingdale, IL), for the parking of Postal Service Vehicles in Lot
25, 1612-1616 Maple Avenue and the Maple Avenue Self Park, 1800 Maple Avenue.
Projected total revenue for the period from 11/1/2012 – 10/31/2014 is $155,040 and for
the period of 11/1/2014 – 10/31/2016 is $163,200.
Funding Source:
N/A
Summary:
In 2007 the City entered into a five (5) year lease with the US Postal Service to park 44
USPS vehicles in the 1800 Maple Avenue Parking Garage. In 2008 the City entered into
a four (4) year with the US Postal Service to park 24 USPS vehicles in City parking Lot
#25 located at 1612 – 1616 Maple Avenue. These leases expire on October 31, 2012
and the USPS Real Estate Division has agreed to enter into new four (4) year leases
(November 1, 2012 – October 31, 2016) with a total revenue projection of $318,240
distributed as follows.
Memorandum
174 of 447
Revenue Source:
Maple Parking Garage Lot 25: 1612-1616 Maple
Parking Account 7037.53510 Parking Account 7005.53385
11/1/2012 to 10/31/2013 $50,160 11/1/2012 to 10/31/2013 $27,360
11/1/2013 to 10/31/2014 $50,160 11/1/2013 to 10/31/2014 $27,360
11/1/2014 to 10/31/2015 $52,800 11/1/2014 to 10/31/2015 $28,800
11/1/2015 to 10/31/2016 $52,800 11/1/2015 to 10/31/2016 $28,800
Total $205,920 $112,320
Attachment:
Resolution 41-R-12
175 of 447
5/3/2012
41-R-12
A RESOLUTION
Authorizing the City Manager to Enter Into Lease Agreements with
the United States Postal Service for Parking in the City Parking
Garage, 1800 Maple Avenue, and City Parking Lot 25,
1612-1616 Maple Avenue
WHEREAS, the City of Evanston (“City”) owns a parking garage at the
location commonly known as 1800 Maple Avenue in Evanston, Illinois, and a parking lot
at the location commonly known as 1612 – 1616 Maple Avenue; and
WHEREAS, the City currently leases 44 parking spaces in said parking
garage and 24 parking spaces in said parking lot to the United States Postal Service
(“USPS”). Said leases will expire October 31, 2012; and
WHEREAS, the USPS wishes to continue leasing said parking spaces
through October 31, 2016; and
WHEREAS, the City Council of the City of Evanston has determined that the
best interests of the City would be served by the continued leasing of said parking to, and
executing of leases with, the USPS; and
WHEREAS, pursuant to the Evanston City Code of 1979, as amended,
Subsection 1-17-4-1, the City Council may authorize by resolution leases of parking,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS THAT:
SECTION 1: The City Manager is hereby authorized and directed to sign,
and the City Clerk hereby authorized and directed to attest on behalf of the City, a lease
176 of 447
41-R-12
~2~
between the City and the USPS for parking in the City Parking Garage, 1800 Maple
Avenue, attached hereto as Exhibit A and incorporated herein by reference.
SECTION 2: The City Manager is hereby authorized and directed to sign,
and the City Clerk hereby authorized and directed to attest on behalf of the City, a lease
between the City and the USPS for parking in City Parking Lot 25, 1612 – 1616 Maple
Avenue, attached hereto as Exhibit B and incorporated herein by reference.
SECTION 3: The City Manager is hereby authorized and directed to
negotiate any additional terms and conditions of said leases as he may determine to be
in the best interests of the City.
SECTION 4: This Resolution shall be in full force and effect from and
after its adoption.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2012
177 of 447
41-R-12
~3~
EXHIBIT A
USPS Lease Agreement for parking in the
City Parking Garage – 1800 Maple Avenue
178 of 447
Lease
EVANSTON - CITY PARKING GARAGE (162622-003)
1800 Maple Street, EVANSTON, IL 60201-9998
179 of 447
Lease
LEASE (Feb. 2003)
Facility Name/Location
In consideration of the mutual promises set forth and for other good and valuable consideration, the sufficiency of which
is hereby acknowledged, the parties covenant and agree as follows:
1. The Landlord hereby leases to the Postal Service and the Postal Service leases from the Landlord the following
premises, hereinafter legally described in paragraph 7, in accordance with the terms and conditions described herein
and contained in the ‘General Conditions to U.S. Postal Service Lease,’ attached hereto and made a part hereof.
Net Interior Floor Space
Total Site Area:
2. TO HAVE AND TO HOLD the said premises with their appurtenances for the following term:
Rent checks shall be payable to:
FIXED TERM: The term becomes effective November 01, 2012 with an expiration date of October 31, 2016, for a total
of 4 Years.
Upon which is a multi-tenant, steel frame building and which property contains areas, spaces, improvements, and
appurtenances as follows:
13,200
CITY OF EVANSTON
CITY MANAGER
2100 RIDGE AVE
EVANSTON, IL 60201-2790
13,200.00
This Lease made and entered into by and between CITY OF EVANSTON hereinafter called the Landlord, and the
United States Postal Service, hereinafter called the Postal Service:
February 2004
3. RENTAL: The Postal Service will pay the Landlord an annual rent of: See Addendum.
Lease: J00000399394
Gross Rentable SF of Building 30,000
USPS occupies 47.52% - 44 parking spaces in a self parking garage
County: CookEVANSTON - CITY PARKING GARAGE (162622-003)
1800 Maple Street, EVANSTON, IL 60201-9998
SQ. FEETAREA
1180 of 447
Lease
4.
5. OTHER PROVISIONS: The following additional provisions, modifications, riders, layouts, and/or forms were agreed
upon prior to execution and made a part hereof:
6. TERMINATION:
7. LEGAL DESCRIPTION:
None, except as specified elsewhere in this Lease.
RENEWAL OPTIONS: None
2
Maple Avenue Parking Garage located at 1800 Maple Avenue, Evanston Illinois.
February 2004
Utilities Services & Equipment Rider, Maintenance Rider - Landlord Responsibility, Mortgagee's Agreement.
See Attached Addendum.
181 of 447
Addendum
Facility Name/Location
3. RENTAL: The Postal Service will pay the Landlord an annual rental of:
$50,160.00 beginning November 01, 2012 and ending October 31, 2014
$52,800.00 beginning November 01, 2014 and ending October 31, 2016
payable in equal installments at the end of each calendar month. Rent for a part of a month will be
prorated.
1. Landlord may, at its option, relocate the Postal Service's parking spaces to a different area within
the premises by providing a ten (10) day written notice to the Postal Service. Newly assigned spaces
shall be in the covered parking areas, and the number of spaces dedicated exclusively for Postal Service use
shall remain at or greater than 44.
2. Paragraph 6 of the General Conditions concerning subleasing has been deleted in its entirety.
3. Paragraph 4 of the Utilities, Services & Equipment Rider has been amended to read: Landlord
is responsible for replacement of light bulbs.
4. The Lease may be terminated by either party any time after 10-31-14 by providing written notice to the
other party at least 180 days prior to the effective date of the proposed termination.
County: Cook
February 2004
3
Lease: J00000399394
EVANSTON - CITY PARKING GARAGE (162622-003)
1800 Maple Street, EVANSTON, IL 60201-9998
182 of 447
Lease
EXECUTED BY LANDLORD this ________ day of _______________________, ______.
GOVERNMENTAL ENTITY
By executing this Lease, Landlord certifies that Landlord is not a USPS employee or contract employee (or an immediate family member of either), or
a business organization substantially owned or controlled by a USPS employee or contract employee (or an immediate family member of either).
Name of Governmental Entity: _____________________________________________________________
_____________________________________ _____________________________________
_____________________________________ _____________________________________
Landlord’s Address: ____________________________________________________________________________________
____________________________________________________________________________________________________
Landlord’s Telephone Number(s): ___________________________ __________________________________
E-mail Address: ________________________________________________________________________________
Federal Tax Identification No.:______________________________________
_________________________________________ _________________________________________
Witness Witness
a. Where the Landlord is a governmental entity or other municipal entity, the Lease must be accompanied by documentary evidence affirming the
authority of the signatory(ies) to execute the Lease to bind the governmental entity or municipal entity for which he (or they) purports to act.
b. Any notice to Landlord provided under this Lease or under any law or regulation must be in writing and submitted to Landlord at the address
specified above, or at an address that Landlord has otherwise appropriately directed in writing. Any notice to the Postal Service provided under
this Lease or under any law or regulation must be in writing and submitted to “Contracting Officer, U.S. Postal Service” at the address specified
below, or at an address that the Postal Service has otherwise directed in writing.
ACCEPTANCE BY THE POSTAL SERVICE
Date: _______________
__________________________________ ____________________________________
Contracting Officer Signature of Contracting Officer
_______________________________________________________________________________
Address of Contracting Officer
LEASE (June 2003)
CITY MANAGER 2100 RIDGE AVE
Great Lakes FSO 62 STRATFORD DRIVE, BLOOMINGDALE, IL 60117-7000
Name & Title: Wally Bobkiewicz, City Manager Name & Title:
Name & Title:Name & Title:
Bryant J Schroeder
CITY OF EVANSTON
XX-XXX5870
4
EVANSTON, IL 60201-2790
183 of 447
General Conditions to USPS Lease
gencond2 Oct 2006 GC-1
1. CHOICE OF LAW
This Lease shall be governed by federal law.
2. RECORDING
Not Required
3. MORTGAGEE'S AGREEMENT
If there is now or will be a mortgage on the property which is or will be recorded prior to the recording of the Lease, the Landlord must notify the
contracting officer of the facts concerning such mortgage and, unless in his sole discretion the contracting officer waives the requirement, the Landlord
must furnish a Mortgagee's Agreement, which will consent to this Lease and shall provide that, in the event of foreclosure, mortgagee, successors,
and assigns shall cause such foreclosures to be subject to the Lease.
4. ASSIGNMENTS
a. The terms and provisions of this Lease and the conditions herein are binding on the Landlord and the Postal Service, and all heirs, executors,
administrators, successors, and assigns.
b. If this contract provides for payments aggregating $10,000 or more, claims for monies due or to become due from the Postal Service under it may
be assigned to a bank, trust company, or other financing institution, including any federal lending agency, and may thereafter be further assigned and
reassigned to any such institution. Any assignment or reassignment must cover all amounts payable and must not be made to more than one party,
except that assignment or reassignment may be made to one party as agent or trustee for two or more parties participating in financing this contract.
No assignment or reassignment will be recognized as valid and binding upon the Postal Service unless a written notice of the assignment or
reassignment, together with a true copy of the instrument of assignment, is filed with:
1. the contracting officer; and
2. the surety or sureties upon any bond.
c. Assignment of this contract or any interest in this contract other than in accordance with the provisions of this clause will be grounds for termination
of the contract for default at the option of the Postal Service.
d. Nothing contained herein shall be construed so as to prohibit transfer of owner ship of the demised premises, provided that:
1. such transfer is subject to this Lease agreement; and
2. both the original Landlord and the successor Landlord execute the standard Certificate of Transfer of Title to Leased Property and Lease
Assignment and Assumption form to be provided by the USPS Contracting Officer; and in the case of new leased space projects, the lease may only
be assigned or ownership of the property transferred following commencement of the fixed term, unless prior written consent is obtained from the
Postal Service.
5. APPLICABLE CODES AND ORDINANCES
The Landlord, as part of the rental consideration, agrees to comply with all codes and ordinances applicable to the ownership and operation of the
building in which the rented space is situated and to obtain all necessary permits and related items at no cost to the Postal Service. When the Postal
Service or one of its contractors (other than the Landlord) is performing work at the premises, the Postal Service will be responsible f or obtaining all
necessary and applicable permits, related items, and associated costs.
6. SUBLEASE
The Postal Service may sublet all or any part of the premises or assign this lease but shall not be relieved from any obligation under this lease by
reason of any subletting or assignment.
7. RESTORATION AND ALTERATIONS
a. Upon written notification by Landlord within 30 days of the expiration or termination of this Lease, the Postal Service shall restore the premises to a
“broom clean” and usable condition, excepting the following: reasonable and ordinary wear and tear; and damages by the elements or by
circumstances over which the Postal Service has no control. If Landlord provides the above notice, the Postal Service and Landlord shall negotiate
and reach agreement on necessary items of restoration and the reasonable cost for restoration; the Postal Service shall pay Landlord this agreed-
upon amount and shall have no further restoration duties under this Lease.
b. The Postal Service shall have the right to make alterations, attach fixtures and erect additions, structures or signs in or upon the premises hereby
leased (provided such alterations, additions, structures, or signs shall not be detrimental to or inconsistent with the rights granted to other tenants on
the property or in the building in which said premises are located); which fixtures, additions or structures so placed in, upon or attached to the said
premises shall be and remain the property of the Postal Service and may be removed or otherwise disposed of by the Postal Service.
184 of 447
General Conditions to USPS Lease
gencond2 Oct 2006 GC-2
8. CLAIMS AND DISPUTES
a. This contract is subject to the Contract Disputes Act of 1978 (41 U.S.C. 601-613) ("the Act").
b. Except as provided in the Act, all disputes arising under or relating to this contract must be resolved under this clause.
c. "Claim," as used in this clause, means a written demand or written assertion by one of the contracting parties seeking, as a matter of right, the
payment of money in a sum certain, the adjustment or interpretation of contract terms, or other relief arising under or relating to this contract.
However, a written demand or written assertion by the Landlord seeking the payment of money exceeding $100,000 is not a claim under the Act until
certified as required by subparagraph d below. A voucher, invoice, or other routine request for payment that is not in dispute when submitted is not a
claim under the Act. The submission may be converted to a claim under the Act by complying with the submission and certification requireme nts of
this clause, if it is disputed either as to liability or amount or is not acted upon in a reasonable time.
d. A claim by the Landlord must be made in writing and submitted to the contracting officer for a written decision. A claim by the Postal Service
against the Landlord is subject to a written decision by the contracting officer. For Landlord claims exceeding $100,000, the Landlord must submit
with the claim the following certification:
“I certify that the claim is made in good faith, that the supporting data are accurate and complete to the best of my knowledge and belief, that
the amount requested accurately reflects the contract adjustment for which the Landlord believes the Postal Service is liable, and that I am
duly authorized to certify the claim on behalf of the Landlord.”
The certification may be executed by any person duly authorized to bind the Landlord with respect to the claim.
e. For Landlord claims of $100,000 or less, the contracting officer must, if requested in writing by the Landlord, render a decision within 60 days of the
request. For Landlord-certified claims over $100,000, the contracting officer must, within 60 days, decide the claim or notify the Landlord of the date
by which the decision will be made.
f. The contracting officer's decision is final unless the Landlord appeals or files a suit as provided in the Act.
g. When a claim is submitted by or against a Landlord, the parties by mutual consent may agree to use an alternative dispute resolution (ADR)
process to assist in resolving the claim. A certification as described in subparagraph d of this clause must be provided for any claim, regardless of
dollar amount, before ADR is used.
h. The Postal Service will pay interest on the amount found due and unpaid from:
1. the date the contracting officer receives the claim (properly certified if required); or
2. the date payment otherwise would be due, if that date is later, until the date of payment.
i. Simple interest on claims will be paid at a rate determined in accordance with the Act.
j. The Landlord must proceed diligently with performance of this contract, pending final resolution of any request for relief, claim, appeal, or action
arising under the contract, and comply with any decision of the contracting officer.
9. HAZARDOUS/TOXIC CONDITIONS CLAUSE
"Asbestos containing building material" (ACBM) means any material containing more than 1% asbestos as determined by using the method specified
in 40 CFR Part 763, Subpart E, Appendix E. "Friable asbestos material" means any ACBM that when dry, can be crumbled, pulverized, or reduced to
powder by hand pressure.
The Landlord must identify and disclose, to the best of its knowledge, the presence, location and quantity of all ACBM or presumed asbestos
containing material (PACM) which includes all thermal system insulation, sprayed on and troweled on surfacing materials, and asphalt and vinyl
flooring material unless such material has been tested and identified as non-ACBM. The Landlord agrees to disclos e, to the best of its knowledge,
any information concerning the presence of lead-based paint, radon above 4 pCi/L, and lead piping or solder in drinking water systems in the building,
to the Postal Service.
Sites cannot have any contaminated soil or wate r above applicable federal, state or local action levels or undisclosed underground storage tanks.
Unless due to the act or negligence of the Postal Service, if contaminated soil, water, underground storage tanks or piping or friable asbestos material
or any other hazardous/toxic materials or substances as defined by applicable Local, State or Federal law are subsequently identified on the
premises, the Landlord agrees to remove such materials or substances upon notification by the Postal Service at Landlord's sole cost and expense in
accordance with EPA and/or State guidelines; prior to accomplishing this task, Landlord must seek written approval by the USPS Contracting Officer
of the contractor and scope of work, such approval not to be unreasonably withheld. If ACBM is subsequently found in the building which reasonably
should have been determined, identified, or known to the Landlord, the Landlord agrees to conduct, at Landlord’s sole expense, an asbestos survey
pursuant to the standards of the Asbestos Hazard Emergency Response Act (AHERA), establish an Operations and Maintenance (O&M) plan for
asbestos management, and provide the survey report and plan to the Postal Service. If the Landlord fails to remove any friable asbestos or
hazardous/toxic materials or substances, or fails to complete an AHERA asbestos survey and O&M plan, the Postal Service has the right to
accomplish the work and deduct the cost plus administrative costs, from future rent payments or recover these costs from Landlord by other means,
or may, at its sole option, cancel this Lease. In addition, the Postal Service may proportionally abate the rent for any period the premises, or any part
thereof, are determined by the Postal Service to have been rendered unavailable to it by reason of such condition.
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gencond2 Oct 2006 GC-3
The Landlord hereby indemnifies and holds harmless the Postal Service and its officers, agents, representatives, and employees from all claims, loss,
damage, actions, causes of action, expense, fees and/or liability resulting from, brought for, or on account of any violation of this clause.
The remainder of this clause applies if this Lease is for premises not previously occupied by the Postal Service.
By execution of this Lease the Landlord certifies:
a. that, to the best of its knowledge, the property and improvements are free of all contamination from petroleum products or any hazardous/toxic or
unhealthy materials or substances, including friable asbestos materials, as defined by applicable State or Federal law;
b. that, to the best of its knowledge, there are no undisclosed underground storage tanks or associated piping, ACBM, radon, lead-based paint, or
lead piping or solder in drinking water systems, on the property; and
c. it has not received, nor is it aware of, any notification or other communication from any governmental or regulatory entity concerning any
environmental condition, or violation or potential violation of any local, state, or federal environmental statute or regulation, existing at or adjacent to
the property.
10. FACILITIES NONDISCRIMINATION
a. By executing this Lease, the Landlord certifies that it does not and will not maintain or provide for its employees any segregated facilities at any of
its establishments, and that it does not and will not permit its employees to perform services at any location under its control where segregated
facilities are maintained.
b. The Landlord will insert this clause in all contracts or purchase orders under this Lease unless exempted by Secretary of Labor rules, regulations,
or orders issued under Executive Order 11246.
11. CLAUSES REQUIRED TO IMPLEMENT POLICIES, STATUTES, OR EXECUTIVE ORDERS
The following clauses are incorporated in this Lease by reference. The text of incorporated terms may be found in the Pos tal Service’s Supplying
Principles and Practices, accessible at www.usps.com/publications .
Clause 1-5, Gratuities or Gifts (Ma rch 2006)
Clause 1-6, Contingent Fees (Ma rch 2006)
Clause 9-3, Davis -Bacon Act (Ma rch 2006)1
Clause 9-7, Equal Opportunity (Ma rch 2006)2
Clause 9-13, Affirmative Action for Handicapped Workers (Ma rch 2006)3
Clause 9-14, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era (Ma rch 2006)4
Clause B-25, Advertising of Contract Awards (March 2006)
Note: For purposes of applying the above standard clauses to this Lease, the terms “supplier,” “contractor,” and “lessor” are synonymous with
“Landlord,” and the term “contract” is synonymous with “Lease.”
1 For premises with net interior space in excess of 6,500 SF and involving construction work over $2,000.
2 For leases aggregating payments of $10,000 or more. 3 For leases aggregating payments of $10,000 or more. 4 For leases aggregating payments of $25,000 or more.
186 of 447
Maintenance Rider
Landlord Responsibility
Landlordmain1 06/2005.
1. The Landlord shall, except as otherwise specified herein and except for damage resulting from the act or negligence
of Postal Service agents or employees, maintain the demised premises, including the building and any and all
equipment, fixtures, systems, and appurtenances, whether severable or non-severable, furnished by the Landlord
under this Lease, in good repair and tenantable condition, during the continuance of the Lease. Landlord’s duties
include repair and replacement as necessary.
Notwithstanding the above, the Postal Service will be responsible for regular cleaning of gutters and downspouts
connected to the outer edge (i.e., the eaves area) of the roof; Landlord will be responsible for regular cleaning of
any other gutters, downspouts, troughs, scuppers, roof drains, etc.
For the purpose of so maintaining said premises and property, the Landlord may, at reasonable times, and upon
reasonable notice to the facility manager, enter and inspect the same and make any necessary repairs thereto.
2. Landlord is responsible for inspection, prevention and eradication of termites and any other wood-eating insects and
for repairs of any damage resulting therefrom during the continuance of the Lease.
3. Landlord shall paint all interior and exterior previously painted surfaces as follows: no later than six (6) months
following the start of the lease, and at least once every five (5) years during the continuance of the lease unless
required more often because of damage from fire or other casualty, or unless the time period is specifically modified
in writing by the Contracting Officer. Landlord is required to apply only one coat of paint. USPS will be responsible
for cost of additional coats of paint, including application costs. USPS will be responsible for movi ng furniture and
equipment away from walls as required.
4. Any heating system furnished by Landlord must be properly sized for the facility, must be in good working order,
and must be maintained and, if necessary, replaced by Landlord to ensure proper operation during the continuance
of the Lease and in accordance with this Maintenance Rider; such system must be capable of providing a uniform
temperature of at least 65 degrees Fahrenheit (65°F.) in all enclosed portions of the demised premises (excluding
the rear vestibule) at all times. Regardless of whether Landlord is required by the Lease to provide fuel for a
heating system, any investigative or remediation cost associated with a release of fuel from the system, including
any fuel tank, shall be the res ponsibility of the Landlord, unless the release is caused by the act or negligence of the
Postal Service or its agents. The Postal Service shall be responsible for regular replacement of filters.
Boilers (heating and hot water supply) and unfired pressure vessels provided by the Landlord as part of the leased
premises shall be maintained and, if necessary, replaced by the Landlord in accordance with ASME Boiler and
Pressure Vessel Code, Sections IV, VI, and VIII; National Fire Prevention Association (NFPA )-70, National Electric
Code; and/or ASME Safety Code No. CSD-1, Controls and Safety Devises for Automatically Fired Boilers; ASME
A18.1, Safety Standard for Platform Lifts and Chairlifts; NFPA-54, National Fuel Gas Code; and NFPA-31, Oil
Burning Equipment Code, as applicable, or as required by local ordinances. Current safety certificates issued by an
organization recognized by the National Board of Boiler and Pressure Vessel Inspectors or a federal, state or
municipal authority which has adopted the American National Standard Institute/American Society of Mechanical
Engineers (ASME) Boiler and Vessel Code, must be provided by the Landlord for boilers and unfired pressure
vessels. In the event local jurisdictions do not require periodic inspection of such equipment, the Postal Service
shall have the right to conduct inspections in accordance with the aforesaid codes, and may issue safety
certificates, as appropriate.
5. Any elevators, escalators and dumbwaiters provided by the Landlord as part of the leased premises shall be
maintained, and, if necessary, replaced by the Landlord during the continuance of the Lease in accordance with
ASME A17.1, Safety Code for Elevators, Escalators, Dumbwaiters, and Moving Walks; ASME A17.2, Elevator
Inspectors Manual; ASME A17.3 Safety Code for Existing Elevators and Escalators; ASME A17.4, Emergency
Evacuation Procedures for Elevators; and ASME A17.5, Elevator and Escalator Electrical Equipment. Landlord
must ensure that current safety certificates for elevators, dumbwaiters and escalators are issued by an organization
authorized to inspect in accordance with the ANSI/ASME Code for Elevators, Dumbwaiters and Escalators or
appropriate federal, state or municipal authority. In the event local jurisdictions do not require periodic inspection of
such equipment, the Postal Service shall have the right to conduct inspections in accordance with the aforesaid
codes, and may issue safety certificates, as appropriate.
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6. Any air-conditioning equipment furnished by Landlord must be properly sized for the facility, must be in good
working order, and must be maintained and, if necessary, replaced by Landlord to ensure proper operation during
the continuance of the Lease and in accordance with this Maintenance Rider; air-conditioning must be capable of
providing a uniform temperature of no greater than 78 degrees Fahrenheit (78°F.) in all enclosed portions of the
demised premises at all times. Landlord shall be responsible for servicing of the air-conditioning equipment during
the continuance of the Lease, including, refrigerant as required for proper operation of the equipment. The Postal
Service shall be responsible for regular replacement of filters.
7. Any electrical/power system furnished by Landlord must be properly sized for the facility, must be in good working
order, and must be maintained and, if necessary, replaced by Landlord to ensure proper operation during the
continuance of the Lease and in accordance with this Maintenance Rider.
8. Any wiring, including, but not limited to, wiring for the Electronic Security and Surveillance Equipment (ESS), Closed
Circuit Television (CCTV), Very Small Aperture Terminal (VSAT), Criminal Investigation System (CIS), Intrusion
Detection System (IDS), etc., installed by the Landlord shall be maintained, and if necessary, replaced by the
Landlord during the continuance of the Lease. However, the Landlord shall not attempt any maintenance of, or
repair of, or interfere with, the actual security, telephone, or telecommunications equipment, such as cameras,
consoles, monitors, satellite dishes, telephone handsets, and Point -of -Service (POS) equipment.
9. Whether public or private water or sewer systems are provided, said systems are to be maintained and replaced by
the Landlord during the continuance of the Lease, including any inspections that may be required.
10. If the demised premises or any portion thereof are damaged or destroyed by fire or other casualty, Acts of God, of a
public enemy, riot or insurrection, vandalism, or are otherwise determined by the Postal Service to be unfit for use
and occupancy, or whenever there is a need for maintenance, repair, or replacement which is the Landlord's
obligation under this Maintenance Rider, the Postal Service will require the Landlord to rebuild or repair the
premises as necessary to restore them to tenantable condition to the satisfaction of the Postal Service. The Postal
Service will, except in emergencies, provide the Landlord with written notice stating a reasonable time period for
completion of all necessary repairs. (A copy of any such notice shall be sent to the Landlord's mortgagee and any
assignee of monies due or to become due under this Lease whose names and addresses have been furnished to
the Postal Service by the Landlord. Failure to give such written notice to the Landlord or to the mortgagee or
assignee shall not affect the Postal Service's rights to recover expended costs under this provision, provided that
the costs expended by the Postal Service are reasonable in amount.) The Postal Service, acting through the
Contracting Officer, may proportionately abate the rent for any period the premises, or any part thereof, are
determined by the Postal Service to have been rendered untenantable, or unfit for use and occupancy, by reason of
such condition.
If the Landlord (or the mortgagee or assignee, on behalf of the Landlord) fails to prosecute the work with such
diligence as will ensure its completion within the time specified in the notice (or any extension thereof as may be
granted at the sole discretion of the Postal Service), or fails to complete the work within said time, the Postal
Service shall have the right to perform the work (by contract or otherwise), and withhold the cost plus any
administrative cost and/or interest, from rental payments due or to become due under this Lease. Alternatively, the
Contracting Officer may, if the demised premises are determined to be untenantable or unfit for use or occupancy,
with reasonable discretion, cancel this Lease in its entirety, without liability.
The remedies provided in this section are non-exclusive and are in addition to any remedies available to the Postal
Service under applicable law.
11. The Landlord must:
a. comply with applicable Occupational Safety and Health Standards, title 29 Code of Federal Regulations
(CFR) (including but not limited to Parts 1910 and 1926), promulgated pursuant to the authority of the
Occupational Safety and Health Act of 1970 (OSHA); and
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Maintenance Rider
Landlord Responsibility
Landlordmain1 06/2005.
b. comply with any other applicable federal, state, or local regulation governing workplace safety to the extent
they are not in conflict with a; and
c. take all other proper precautions to protect the health and safety of:
(1) any laborer or mechanic employed by the Landlord in performance of this agreement; and
(2) Postal Service employees; and
(3) the public.
The Landlord must include this clause in all subcontracts hereunder and require its inclusion in all subcontracts of a
lower tier. The term “Landlord” as used in this clause in any subcontract must be deemed to refer to the
subcontractor.
189 of 447
Utilities, Services, & Equipment Rider
U-1
Facility Name/Location
1. HEAT
2. AIR CONDITIONING
3. ELECTRICITY
4. LIGHT
County: CookEVANSTON - CITY PARKING GARAGE (162622-003)
1800 Maple Street, EVANSTON, IL 60201-9998
February 2004
Not Applicable
Landlord must furnish an electrical system in good working order, in accordance with the Maintenance Rider,
and pay for all recurring electric bills, during the continuance of the Lease.
Landlord must provide light fixtures in good working order, in accordance with the Maintenance Rider, during
the continuance of the lease. Landlord is not responsible for replacement of light bulbs.
Not Applicable
Lease: J00000399394
190 of 447
Utilities, Services, & Equipment Rider
U-2
5. WATER
6. SEWER
7. TRASH
8. SNOW
Not Applicable
Not Applicable
February 2004
The Landlord agrees to furnish and pay for the timely removal of snow and ice from the roof and the
sidewalks, driveway, parking and maneuvering areas, and any other areas providing access to the postal
facility for use by postal employees, contractors, or the public (including, but not limited to, stairs, handicap
access ramps, carrier ramps, etc.) during the continuance of the Lease.
The Landlord agrees to furnish and pay for all trash removal for the demised premises during the continuance
of the Lease.
191 of 447
Mortgagee’s Agreement
(To be executed and attached to lease)
Facility Name/Location
The undersigned, Holder(s) of a mortgage (or similar encumbrance, such as a Deed of Trust), in the sum of
_____________________on the property situated at: _________________________________________________
____________________________________________________________________________________________
hereby consent(s) to the leasing of said property to the U.S. Postal Service and agree(s) for itself, its successors,
executors, administrators, and assigns that in the event it should become necessary to:
a) foreclose said mortgage or similar encumbrance, the Mortgagee will cause the sale of said premises to be made
subject to said lease; or,
b) take any other action terminating the mortgage or transferring title, the Mortgagee will cause such action to be
made subject to said lease.
MORTGAGEE
______________________________________________
Name of Mortgage Company
______________________________________ By:______________________________________________
Witness Signature of Mortgagee’s Officer
Its:______________________________________________
Title of Mortgagee’s Officer
_________________________________________________________
Street Address
_________________________________________________________
City, State and ZIP+4
Subscribed and Sworn to before me, a notary public, in and for _________________________ County, State of
____________________________ this ______________day of __________________________, _______.
____________________________________________________________
Notary Public
My commission expires _____________________________________
February 2004 M-1
County: CookEVANSTON - CITY PARKING GARAGE (162622-003)
1800 Maple Street, EVANSTON, IL 60201-9998 Lease: J00000399394
February 2004 192 of 447
41-R-12
~4~
EXHIBIT B
USPS Lease Agreement for parking in
City Parking Lot 25 – 1612-1616 Maple Avenue
193 of 447
Ground Lease
EVANSTON - SEDAN PARKING (162622-004)
1612-1616 Maple Avenue, EVANSTON, IL 60201-9998
194 of 447
Ground Lease
Facility Name/Location
In consideration of the mutual promises set forth and for other good and valuable consideration, the sufficiency of which
is hereby acknowledged, the parties covenant and agree as follows:
1. The Landlord hereby leases to the Postal Service and the Postal Service leases from the Landlord the following
premises, hereinafter legally described in paragraph 7, in accordance with the terms and conditions described herein
and contained in the ‘General Conditions to USPS Ground Lease,’ attached hereto and made a part hereof:
Total Site Area:
Rent checks shall be payable to:
3. TO HAVE AND TO HOLD the said premises with their appurtenances for the following term:
February 2004
2. RENTAL: The Postal Service will pay the Landlord an annual rent of: See Addendum.
Lease: J00000399441
FIXED TERM: The term becomes effective November 01, 2012 with an expiration date of October 31, 2016, for a total
of 4 Years.
24 Parking Spaces located in City Parking Lot #25
7,280.00 Sq. Ft.
County: CookEVANSTON - SEDAN PARKING (162622-004)
1612-1616 Maple Avenue, EVANSTON, IL 60201-9998
This Lease made and entered into by and between CITY OF EVANSTON hereinafter called the Landlord, and the
United States Postal Service, hereinafter called the Postal Service:
1
CITY OF EVANSTON
ATTN: RICKEY A VOSS
PKG MGR, DIV OF TRANS, PUBLIC WORKS
2100 RIDGE AVE
EVANSTON, IL 60201-2798
195 of 447
Ground Lease
4.
5. TERMINATION:
6. OTHER PROVISIONS: The following additional provisions, modifications, riders, layouts, and/or forms were agreed
upon prior to execution and made a part hereof:
7. LEGAL DESCRIPTION:
February 2004
None, except as specified elsewhere in this Lease.
RENEWAL OPTIONS: None
2
1. Paragraph 6 of the General Conditions concerning subleasing has been deleted in its entirety.
2. Postal Service shall have exclusive rights to the lot and City agrees to maintain asphalt surface.
3. Postal Service agrees to provide cleaning, trash and snow removal within the fenced area.
4. The Lease may be terminated by either party any time after 10-31-14 by providing written notice to the other party
at least 180 days prior to the effective date of the proposed termination.
A portion of the City of Evanston City Parking Lot #2 legally described as: The eastern most 102 feet of Lots 7, 8,
and 9, in the resubdivision of Lots 11 and 12 in Block 67, Section 18, Township 41 North, Range 14, East of the
Third Principal Meridian, City of Evanston, Cook County, Illinois.
196 of 447
Addendum
Facility Name/Location
February 2004
3
Lease: J00000399441
2. RENTAL: The Postal Service will pay the Landlord an annual rental of:
$27,360.00 beginning November 01, 2012 and ending October 31, 2014
$28,800.00 beginning November 01, 2014 and ending October 31, 2016
payable in equal installments at the end of each calendar month. Rent for a part of a month will be
prorated.
EVANSTON - SEDAN PARKING (162622-004)
1612-1616 Maple Avenue, EVANSTON, IL 60201-9998
County: Cook
197 of 447
Ground Lease
EXECUTED BY LANDLORD this ________ day of _______________________, ______.
GOVERNMENTAL ENTITY
By executing this Lease, Landlord certifies that Landlord is not a USPS employee or contract employee (or an immediate family member of either), or
a business organization substantially owned or controlled by a USPS employee or contract employee (or an immediate family member of either).
Name of Governmental Entity: _____________________________________________________________
__________________________________ _____________________________________
__________________________________ _____________________________________
Landlord’s Address: ____________________________________________________________________________________
____________________________________________________________________________________
Landlord’s Telephone Number(s): ___________________________ __________________________________
Federal Tax Identification No.:______________________________________
_________________________________________ _________________________________________
Witness Witness
a. Where the Landlord is a governmental entity or other municipal entity, the Lease must be accompanied by documentary evidence affirming the
authority of the signatory(ies) to execute the Lease to bind the governmental entity or municipal entity for which he (or they) purports to act.
b. Any notice to Landlord provided under this Lease or under any law or regulation must be in writing and submitted to Landlord at the address
specified above, or at an address that Landlord has otherwise appropriately directed in writing. Any notice to the Postal Service provided under
this Lease or under any law or regulation must be in writing and submitted to “Contracting Officer, U.S. Postal Service” at the address specified
below, or at an address that the Postal Service has otherwise directed in writing.
ACCEPTANCE BY THE POSTAL SERVICE
Date: _______________
__________________________________ ____________________________________
Contracting Officer Signature of Contracting Officer
_______________________________________________________________________________
Address of Contracting Officer
Signature Page Grdlease Gvt. Entity (April 2009)
Bryant J Schroeder
2100 RIDGE AVE
Great Lakes FSO 62 STRATFORD DRIVE, BLOOMINGDALE, IL 60117-7000
(847) 448 - 8118
Name & Title:
Name & Title:
Name & Title:
Name & Title:
(847) 866 - 2922
Wally Bobkiewicz, City Manager
XX-XXX5870
4
EVANSTON, IL 60201-2716
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General Conditions to USPS Ground Lease
groundgc (Oct 2009) GC-1
1. CHOICE OF LAW
This Lease shall be governed by federal law.
2. RECORDING
Not Required
3. MORTGAGEE'S AGREEMENT
If there is now or will be a mortgage on the property which is or will be recorded prior to the recording of the Lease, the Landlord must notify the
contracting officer of the facts concerning such mortgage and, unless in his sole discretion the contracting officer waives the requirement, the Landlord
must furnish a Mortgagee's Agreement, which will consent to this Lease and shall provide that, in the event of foreclosure, mortgagee, successors,
and assigns shall cause such foreclosures to be subject to the Lease.
4. ASSIGNMENTS
a. The terms and provisions of this Lease and the conditions herein are binding on the Landlord and the Postal Service, and all heirs, executors,
administrators, successors, and assigns.
b. If this contract provides for payments aggregating $10,000 or more, claims for monies due or to become due from the Postal Service under it may
be assigned to a bank, trust company, or other financing institution, including any federal lending agency, and may thereafter be further assigned and
reassigned to any such institution. Any assignment or reassignment must cover all amounts payable and must not be made to more than one party,
except that assignment or reassignment may be made to one party as agent or trustee for two or more parties participating in financing this contract.
No assignment or reassignment will be recognized as valid and binding upon the Postal Service unless a written notice of the assignment or
reassignment, together with a true copy of the instrument of assignment, is filed with:
1. the contracting officer; and
2. the surety or sureties upon any bond.
c. Assignment of this contract or any interest in this contract other than in accordance with the provisions of this clause will be grounds for termination
of the contract for default at the option of the Postal Service.
d. Nothing contained herein shall be construed so as to prohibit transfer of ownership of the demised premises, provided that:
1. such transfer is subject to this Lease agreement;
2. both the original Landlord and the successor Landlord execute the standard Certificate of Transfer of Title to Leased Property and Lease
Assignment and Assumption form to be provided by the USPS Contracting Officer.
5. APPLICABLE CODES AND ORDINANCES
The Landlord, as part of the rental consideration, agrees to comply with all codes and ordinances applicable to the ownership and operation of the
parcel on which the premises are situated and to obtain all necessary permits and related items at no cost to the Postal Service. When the Postal
Service or one of its contractors (other than the Landlord) is performing work at the premises, the Postal Service will be responsible for obtaining all
necessary and applicable permits, related items, and associated costs.
6. SUBLEASE
The Postal Service may sublet all or any part of the premises or assign this lease but shall not be relieved from any obligation under this lease by
reason of any subletting or assignment.
7. ALTERATIONS
The Postal Service shall have the right to make alterations, attach fixtures and erect additions, structures or signs in or upon the premises hereby
leased (provided such alterations, additions, structures, or signs shall not be detrimental to or inconsistent with the rights granted to other tenants on
the property on which said premises are located); which fixtures, additions or structures so placed in, upon or attached to the said premises shall be
and remain the property of the Postal Service and may be removed or otherwise disposed of by the Postal Service.
8. CLAIMS AND DISPUTES
a. This contract is subject to the Contract Disputes Act of 1978 (41 U.S.C. 601-613) ("the Act").
b. Except as provided in the Act, all disputes arising under or relating to this contract must be resolved under this clause.
c. "Claim," as used in this clause, means a written demand or written assertion by one of the contracting parties seeking, as a matter of right, the
payment of money in a sum certain, the adjustment or interpretation of contract terms, or other relief arising under or relating to this contract.
However, a written demand or written assertion by the Landlord seeking the payment of money exceeding $100,000 is not a claim under the Act until
certified as required by subparagraph d below. A voucher, invoice, or other routine request for payment that is not in dispute when submitted is not a
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General Conditions to USPS Ground Lease
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claim under the Act. The submission may be converted to a claim under the Act by complying with the submission and certification requirements of
this clause, if it is disputed either as to liability or amount or is not acted upon in a reasonable time.
d. A claim by the Landlord must be made in writing and submitted to the contracting officer for a written decision. A claim by the Postal Service
against the Landlord is subject to a written decision by the contracting officer. For Landlord claims exceeding $100,000, the Landlord must submit
with the claim the following certification:
“I certify that the claim is made in good faith, that the supporting data are accurate and complete to the best of my knowledge and belief, that
the amount requested accurately reflects the contract adjustment for which the Landlord believes the Postal Service is liable, and that I am
duly authorized to certify the claim on behalf of the Landlord.”
The certification may be executed by any person duly authorized to bind the Landlord with respect to the claim.
e. For Landlord claims of $100,000 or less, the contracting officer must, if requested in writing by the Landlord, render a decision within 60 days of the
request. For Landlord-certified claims over $100,000, the contracting officer must, within 60 days, decide the claim or notify the Landlord of the date
by which the decision will be made.
f. The contracting officer's decision is final unless the Landlord appeals or files a suit as provided in the Act.
g. When a claim is submitted by or against a Landlord, the parties by mutual consent may agree to use an alternative dispute resolution (ADR)
process to assist in resolving the claim. A certification as described in subparagraph d of this clause must be provided for any claim, regardless of
dollar amount, before ADR is used.
h. The Postal Service will pay interest on the amount found due and unpaid from:
1. the date the contracting officer receives the claim (properly certified if required); or
2. the date payment otherwise would be due, if that date is later, until the date of payment.
i. Simple interest on claims will be paid at a rate determined in accordance with the Act.
j. The Landlord must proceed diligently with performance of this contract, pending final resolution of any request for relief, claim, appeal, or action
arising under the contract, and comply with any decision of the contracting officer.
9. HAZARDOUS/TOXIC CONDITIONS CLAUSE
"Asbestos containing building material" (ACBM) means any material containing more than 1% asbestos as determined by using the method specified
in 40 CFR Part 763, Subpart E, Appendix E. "Friable asbestos material" means any ACBM that when dry, can be crumbled, pulverized, or reduced to
powder by hand pressure.
The Landlord must identify and disclose the presence, location and quantity of all ACBM or presumed asbestos containing material (PACM) which
includes all thermal system insulation, sprayed on and troweled on surfacing materials, and asphalt and vinyl flooring material unless such material
has been tested and identified as non-ACBM. The Landlord agrees to disclose any information concerning the presence of lead-based paint, radon
above 4 pCi/L, and lead piping or solder in drinking water systems in the building, to the Postal Service.
Sites cannot have any contaminated soil or water above applicable federal, state or local action levels or undisclosed underground storage tanks.
Unless due to the act or negligence of the Postal Service, if contaminated soil, water, underground storage tanks or piping or friable asbestos material
or any other hazardous/toxic materials or substances as defined by applicable Local, State or Federal law are subsequently identified on the
premises, the Landlord agrees to remove such materials or substances upon notification by the U. S. Postal Service at Landlord's sole cost and
expense in accordance with EPA and/or State guidelines. If ACBM is subsequently found which reasonably should have been determined, identified,
or known to the Landlord, the Landlord agrees to conduct, at Landlord’s sole expense, an asbestos survey pursuant to the standards of the Asbestos
Hazard Emergency Response Act (AHERA), establish an Operations and Maintenance (O&M) plan for asbestos management, and provide the survey
report and plan to the Postal Service. If the Landlord fails to remove any friable asbestos or hazardous/toxic materials or substances, or fails to
complete an AHERA asbestos survey and O&M plan, the Postal Service has the right to accomplish the work and deduct the cost plus administrative
costs, from future rent payments or recover these costs from Landlord by other means, or may, at its sole option, cancel this Lease. In addition, the
Postal Service may proportionally abate the rent for any period the premises, or any part thereof, are determined by the Postal Service to have been
rendered unavailable to it by reason of such condition.
The Landlord hereby indemnifies and holds harmless the Postal Service and its officers, agents, representatives, and employees from all claims, loss,
damage, actions, causes of action, expense, fees and/or liability resulting from, brought for, or on account of any violation of this clause.
The remainder of this clause applies if this Lease is for premises not previously occupied by the Postal Service.
By execution of this Lease the Landlord certifies:
a. the property and improvements are free of all contamination from petroleum products or any hazardous/toxic or unhealthy materials or
substances, including friable asbestos materials, as defined by applicable State or Federal law;
200 of 447
General Conditions to USPS Ground Lease
groundgc (Oct 2009) GC-3
b. there are no undisclosed underground storage tanks or associated piping, ACBM, radon, lead-based paint, or lead piping or solder in drinking
water systems, on the property; and
c. it has not received, nor is it aware of, any notification or other communication from any governmental or regulatory entity concerning any
environmental condition, or violation or potential violation of any local, state, or federal environmental statute or regulation, existing at or adjacent to
the property.
10. FACILITIES NONDISCRIMINATION
a. By executing this Lease, the Landlord certifies that it does not and will not maintain or provide for its employees any segregated facilities at any of
its establishments, and that it does not and will not permit its employees to perform services at any location under its control where segregated
facilities are maintained.
b. The Landlord will insert this clause in all contracts or purchase orders under this Lease unless exempted by Secretary of Labor rules, regulations,
or orders issued under Executive Order 11246.
11. CLAUSES REQUIRED TO IMPLEMENT POLICIES, STATUTES, OR EXECUTIVE ORDERS
The following clauses are incorporated in this Lease by reference. The text of incorporated terms may be found in the Postal Service’s Supplying
Principles and Practices, accessible at www.usps.com/publications.
Clause 1-1, Privacy Protection (July 2007)
Clause 1-5, Gratuities or Gifts (March 2006)
Clause 1-6, Contingent Fees (March 2006)
Clause 4-2, Contract Terms and Conditions Required to Implement Policies, Statues or Executive Orders (July 2009)
Clause 9-3, Davis-Bacon Act (March 2006)1
Clause 9-7, Equal Opportunity (March 2006)2
Clause 9-13, Affirmative Action for Handicapped Workers (March 2006)3
Clause 9-14, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era (March 2006)4
Clause B-25, Advertising of Contract Awards (March 2006)
Note: For purposes of applying the above standard clauses to this Lease, the terms “supplier,” “contractor,” and “lessor” are synonymous with
“Landlord,” and the term “contract” is synonymous with “Lease.”
1 For premises with net interior space in excess of 6,500 SF and involving construction work over $2,000.
2 For leases aggregating payments of $10,000 or more.
3 For leases aggregating payments of $10,000 or more.
4 For leases aggregating payments of $25,000 or more.
201 of 447
For City Council Meeting of May 29, 2012 Item A6
Ordinance 50-O-12: Prohibiting Parking on Lincoln Street
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Martin Lyons, Assistant City Manager/CFO
Rickey A. Voss, Parking/Revenue Manager
Subject: Ordinance 50-O-12 Amending Title 10, Motor Vehicles and Traffic,
Chapter 11, Traffic Schedules, Section 8, Prohibited Parking at All Times,
Schedule VIII(A) of the Evanston City Code
Date: May 22, 2012
Recommended Action:
The Transportation/Parking Committee and staff recommend that the City Council
approve Ordinance 50-O-12 amending Title 10, Motor Vehicles and Traffic, Chapter 11,
Traffic Schedules, Section 8, Prohibited Parking at All Times, Schedule VIII(A) of the
Evanston City Code, to add Lincoln Street, South Side, Sheridan Road east to Campus
Drive.
Summary:
During the recent renovations of the City Water Facility, the south side of the 500 block
of Lincoln Street, from Sheridan Road east to Campus Drive, was temporarily signed to
prohibit parking to accommodate truck traffic in support of the construction project.
David Stoneback, Director of Utilities, suggested that the prohibition become permanent
thereby increasing security measures in and around the Water Facility. Mr. Stoneback
has communicated with representatives of Northwestern University and there is no
objection on the permanent removal of on street parking.
Attachment:
Ordinance 50-O-12
Memorandum
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5/3/2012
50-O-12
AN ORDINANCE
Amending City Code Section 10-11-8-(A), Schedule VIII(A), “Parking
Prohibited at All Times,” to Prohibit Parking on the South Side of
Lincoln Street from Sheridan Road to Campus Drive
WHEREAS, the Illinois Municipal Code, 65 ILCS 5/11-80-2, authorizes the
corporate authorities of the City of Evanston to regulate the use of streets and other
municipal property; and
WHEREAS, the Illinois Vehicle Code, 625 ILCS 5/11-208(a)1, permits
local authorities to regulate the standing or parking of vehicles with respect to streets
and highways; and
WHEREAS, the City regulates street parking through various traffic
schedules of City Code Title 10, Chapter 11; and
WHEREAS, the City Council finds it to be in the best interests of the City
and its residents to prohibit parking along a certain portion of Lincoln Street near the
City’s water facility,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS THAT:
SECTION 1: Section 10-11-8-(A), Schedule VIII(A), “Parking Prohibited
at All Times,” of the Evanston City Code of 1979, as amended, is hereby further
amended by adding the following:
Lincoln Street South Side, Sheridan Road east to Campus Drive
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50-O-12
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SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4: If any provision of this Ordinance 50-O-12 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance 50-O-12 that
can be given effect without the invalid application or provision, and each invalid
application of this Ordinance 50-O-12 is severable.
SECTION 5: This Ordinance 50-O-12 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2012
Adopted: ___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
204 of 447
For City Council Meeting of May 29, 2012 Item A7
Ordinance 51-O-12: Prohibiting Parking During Certain Hours on Davis Street
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Martin Lyons, Assistant City Manager/CFO
Rickey A. Voss, Parking/Revenue Manager
Subject: Ordinance 51-O-12 Amending Title 10, Motor Vehicles and Traffic,
Chapter 11, Traffic Schedules, Section 9, Prohibited Parking During
Certain Hours, Schedule IX-(NN), and adding Schedule IX-(OO) of the
Evanston City Code
Date: May 22, 2012
Recommended Action:
The Transportation/Parking Committee and staff recommend that the City Council
approve Ordinance 51-O-12 amending Title 10, Motor Vehicles and Traffic, Chapter 11,
Traffic Schedules, Section 9, Prohibited Parking During Certain Hours, Schedule IX-
(NN), of the Evanston City Code, to delete Davis Street, Both Sides, Oak Avenue to
Hinman Avenue and add Davis Street, Both Sides, Hinman Avenue to Chicago Avenue
and Davis Street, Both Sides, Sherman Avenue to Oak Avenue. In addition add
Schedule IX-(OO), Davis Street, Both Sides, Chicago Avenue to Sherman Avenue,
Three o'clock (3:00) A.M. to Five o'clock (5:00) A.M. daily, no exceptions.
Summary:
In October 2011, staff was contacted by Alderman Wilson on parking issues
surrounding the opening of the Tru Fit Gym, 610 Davis Street. Clients of the gym were
finding it difficult to park on Davis Street in order to visit the gym prior to 6 a.m. Parking
is currently prohibited from 3 a.m. – 6 a.m. and it was recommended that the prohibition
be amended to 3 a.m. – 5 a.m.
On February 6, 2012, staff met with Suzette Robinson, Director of Public Works, to
discuss if the suggested change would have an adverse impact on street sweeping
efforts in the 600 block of Davis. Ms. Robinson agreed to the time change. Ms.
Robinson added that in order to insure that special clean-ups, such as snow after a
declared emergency has ended, going forward we consider limiting such changes as
the time window for these additional clean-ups are restricted to the hours of 3 a.m.–
6 a.m. and 3 a.m. – 5 a.m. and may have an affect on operations.
On March 28, 2012, the Transportation/Parking Committee recommended approval of
the time change.
Memorandum
205 of 447
Currently there are two (2) other such areas in the core downtown area 1600 Sherman
Avenue (LA Fitness) and 1700 Benson Avenue (Evanston Athletic Club).
Attachment:
Ordinance 51-O-12
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5/3/2012
51-O-12
AN ORDINANCE
Amending Certain Portions of City Code Section 10-11-9, Schedule IX,
Parking “Prohibited at Certain Times,” Regarding Prohibited Parking
on Davis Street
WHEREAS, the Illinois Municipal Code, 65 ILCS 5/11-80-2, authorizes the
corporate authorities of the City of Evanston to regulate the use of streets and other
municipal property; and
WHEREAS, the Illinois Vehicle Code, 625 ILCS 5/11-208(a)1, permits
local authorities to regulate the standing or parking of vehicles with respect to streets
and highways; and
WHEREAS, the City regulates street parking through various traffic
schedules of City Code Title 10, Chapter 11; and
WHEREAS, the City Council finds it to be in the best interests of the City
and its residents to amend the times when parking is prohibited along certain portions of
Davis Street,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS THAT:
SECTION 1: Section 10-11-9, Schedule IX (NN), of the Evanston City
Code of 1979, as amended, prohibiting parking “Three o’clock (3:00) A.M. to six
o’clock (6:00) A.M. daily, no exceptions,” is hereby further amended by deleting the
following:
Davis Street Both Sides Oak Avenue to Hinman Avenue
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51-O-12
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SECTION 2: Section 10-11-9, Schedule IX (NN), of the Evanston City
Code of 1979, as amended, prohibiting parking “Three o’clock (3:00) A.M. to six
o’clock (6:00) A.M. daily, no exceptions,” is hereby further amended by adding the
following:
Davis Street Both Sides Oak Avenue to Sherman Avenue
Davis Street Both Sides Chicago Avenue to Hinman Avenue
SECTION 3: Section 10-11-9, Schedule IX, of the Evanston City Code of
1979, as amended, prohibiting parking at certain times, is hereby further amended by
adding the following Subsection:
(OO) “Three o’clock (3:00) A.M.
to five o’clock (5:00) A.M.
daily, no exceptions.
Davis Street Both Sides Chicago Avenue to
Sherman Avenue
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 6: If any provision of this Ordinance 51-O-12 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance 51-O-12 that
can be given effect without the invalid application or provision, and each invalid
application of this Ordinance 51-O-12 is severable.
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51-O-12
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SECTION 7: This Ordinance 51-O-12 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2012
Adopted: ___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
209 of 447
For City Council Meeting of May 29, 2012 Item A8
Ordinance 45-O-12: Authorizing the Sale of Surplus Fleet Vehicles
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Lonnie Jeschke, Manager Fleet Services
Subject: Ordinance 45-O-12, Authorizing the Sale of Surplus Property
Date: April 10, 2011
Recommended Action:
Staff recommends the City Council approve Ordinance 45-O-12 authorizing the City
Manager to publicly offer for sale various vehicles and equipment owned by the City
through public auction. The vehicles and equipment are either presently out of service
or will be, and are assigned to various divisions/departments within the City of
Evanston.
Funding Source:
N/A
Summary:
The Fleet Services Division typically participates in two to three vehicle and equipment
auctions per year in the Northern Illinois area. The auctions are provided on behalf of
Obenauf Auctioneers Service, 118 North Orchard, Round Lake, Illinois 60073.
This request authorizes the Fleet Division of Public Works to sell the vehicles and
equipment listed in the table below through Obenauf Auction Services Live Auction on
Saturday, June 19, 2012 at the Lake County Fairgrounds located at 1060 E. Peterson
Road in Grayslake, Illinois 60030, or any subsequent Obenauf online internet auction to
the highest bidder. All proceeds from the auction will be credited to account number
7705.56065, “Sale of Surplus Property.”
Memorandum
210 of 447
Page 2 of 2
SURPLUS FLEET VEHICLES/EQUIPMENT
Cost
Center
#
Department
Vehicle
#
Vehicle
Make
Vehicle
Model
Year
V.I.N. # Overall
Condition Status
7710 Start All
Jump Starter
000 Fountain
Industries
4055 01 Serial # 71495 Poor Out of
Service
2210 E.P.D.
Operations
58 Ford
Crown
Vic
2009 2FAHP71V79X145719 Totaled Out of
Service
3807 Facilities
Management
262 Ford
Escape
2009 1FMCU02789KB77873 Totaled Out of
Service
7400 Sewer Maint. 914 Ford F-
550
2001 1FDAF57F21ED79089 Poor Being
Replaced
7400
Sewer Maint.
926
Large
Dump
Truck
1995
1FDZY82E2SVA19898
Very Poor
Being
Replaced
7115 Water Dist.
953
Comb.
Backhoe-
Loader
2005 TO310SG944239 Poor
To be
Retired &
Not
Replaced
1932
BPAT
400
Chevy
Astro
Van
1996
1GNDM19W0TB121601
Very Poor
To be
Retired &
Not
Replaced
2115
C.D.
Inspections
813
Ford
Ranger
1999
1FTYR14X1XPB57236
Poor
To be
Retired &
Not
Replaced
Legislative History:
N/A
Attachments:
Ordinance 45-O-11: Authorizing the Sale of Surplus Fleet Vehicles Owned by the City of
Evanston (Obenauf Auction Service Municipal Equipment Auction)
211 of 447
4/11/2012
45-O-12
AN ORDINANCE
Authorizing the Sale of Surplus Fleet Vehicles
Owned by the City of Evanston
(Obenauf Auction Service Municipal Equipment Auction)
WHEREAS, the City Council of the City of Evanston has determined that it
is no longer necessary, practical, or economical for the best interest of the City to retain
ownership of certain surplus fleet vehicles that have an aggregate value in excess of one
thousand, five hundred dollars ($1,500.00) and are described in Exhibit A, which is
attached hereto and incorporated herein by reference; and
WHEREAS, the City Council has determined that it is in the best interest of
the City of Evanston to sell said surplus fleet vehicles to the highest bidder,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: Pursuant to Subsection 1-17-3-(B) of the Evanston City
Code of 1979, as amended, the City Council hereby authorizes and directs the City
Manager to sell the aforementioned surplus fleet vehicles, upon terms and conditions he
deems reasonable, necessary, and in the best interests of the City, to the highest bidder
at the Obenauf Auction Service Municipal Vehicles & Equipment Auction to be held on
June 19, 2012 at the Lake County Fairgrounds Facility located at 1060 E. Peterson Road
in Grayslake, Illinois, 60030, or at any subsequent Obenauf online auction.
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45-O-12
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SECTION 3: Upon payment of the price indicated by the Obenauf
Auction Service, the City Manager is hereby authorized to convey evidence of
ownership of aforesaid surplus personal fleet vehicles to the Obenauf Auction Service.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 6: This ordinance shall be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
213 of 447
45-O-12
~3~
EXHIBIT A
Surplus Fleet Vehicles/Equipment
Cost
Center
#
Division Vehicle
#
Vehicle
Make
Vehicle
Model
Year
V.I.N. Overall
Condition Status
7710 Start-All
JumpStarter
000 Fountain
Industries
4055 01 Serial # 71495 Poor Out of
Service
2210 EPD 58 Ford Crown
Vic
2009 2FAHP71V79X145719 Totaled Out of
Service
3807 Facilities 262 Ford Escape 2009 1FMCU02789KB77873 Totaled Out of
Service
7400 Utilities 914 Ford F-550 2001 1FDAF57F21ED79089 Poor Being
Replaced
7400 Utilities 926 Large Dump
Truck
1995 1FDZY82E2SVA19898 Very Poor Being
Replaced
7115 Utilities
953
Combo
Backhoe-
Loader
2005 TO310SG944239 Poor
To be
Retired &
Not
Replaced
1932 BPAT 400 Chevy Astro
Van
1996 1GNDM19W0TB121601 Very Poor To be
Retired &
Not
Replaced
2115 C&ED
Inspections
813 Ford Ranger 1999 1FTYR14X1XPB57236 Poor To be
Retired &
Not
Replaced
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For City Council meeting of May 29, 2012 Item A9
Ordinance 54.O-12: Lease Agreement with League of Women Voters
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Douglas J. Gaynor, Director, Parks, Recreation and Community Services
Paul D’Agostino, Superintendent, Parks/Forestry
Subject: Ordinance 54-O-12 Authorizing the Lease Agreement with the League of
Women Voters of Evanston
Date: May 15, 2012
Recommended Action:
Staff recommends City Council approval of Ordinance 54-O-12 authorizing the City
Manager to negotiate and execute the lease agreement with the League of Women
Voters of Evanston for lease of Room 1030 in the Civic Center.
Funding Source:
N / A
Summary:
The current lease with the League of Women Voters of Evanston, for the office space
on the first floor of the Lorraine H. Morton Civic Center, will expire on May 31, 2012.
This leased space is utilized for the business activities of the League. The attached
Ordinance is for a new three-year lease from June 1, 2012 to May 31, 2015 with an
annual rent increase of 2% each of the three years. The current monthly rent paid by
the LWV is $214. This renewal will increase the rent to $218 per month for the first year,
$222 for the second year, and $226 for the third year. The City will receive a total of
$7992 in rent for the space.
Alternatives:
N / A
Attachments:
Ordinance 54-O-12
Proposed Lease Agreement
Memorandum
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5/3/2012
54-O-12
AN ORDINANCE
Authorizing the Lease of Certain Room Space on the First Floor of the
Lorraine H. Morton Civic Center (Room 1030) to the League of Women
Voters of Evanston from June 1, 2012 through May 31, 2015
WHEREAS, the City of Evanston (the “City) owns certain real property
legally described as follows:
PARCEL 1
Lot 1 (except the South 33 feet) thereof in Academy’s Subdivision of a part
of Lot 19 in the Assessors Division of Section 7, Township 41 North,
Range 14, east of the Third Principal Meridian, according to the plat of
said Subdivision recorded June 2, 1897, in Book 72 of plats, page 36 as
Document 2546204.
PARCEL 2
Lots 1 to 18 (except the South 33 feet of said Lots 2 and 18) in Academy's
Subdivision of part of Lot 19 in the Assessor's Division of fractional
Section 7, Township 41 North, Range 14, East of the Third Principal
Meridian, according to the plat of said subdivision recorded June 29, 1900,
in book 78 of plats, page 48 as Document 2980315.
PARCEL 3
All of the North and South 20 foot vacated alley lying West of and
adjoining Lot 1 in Academy's subdivision aforesaid also all of the East and
West 16.9 foot vacated alley lying between Lots 9 and 10 in Academy’s
Subdivision aforesaid all in Cook County, Illinois,
commonly known as 2100 Ridge Avenue, Evanston, Illinois; and
WHEREAS, said real estate is improved with a five-story building known
as the Lorraine H. Morton Civic Center (the “Civic Center”); and
WHEREAS, the League of Women Voters of Evanston (the “League”)
currently leases from the City certain first floor room space, commonly known as room
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54-O-12
1030, in the Civic Center, and the League desires to continue leasing said room space;
and
WHEREAS, the City Council has determined that it is in the best interests
of the City to negotiate and execute a three (3)-year lease agreement for said room
space with the League,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: Pursuant to Subsection 1-17-4-1 of the Evanston City Code
of 1979, as amended (the “City Code”), the City Manager is hereby authorized and
directed to negotiate and execute, and the City Clerk is hereby authorized and directed
to attest, on behalf of the City, the lease agreement, by and between the City, as lessor,
and the League, as lessee, for the first-floor room space in the Civic Center, in
accordance with the rental schedule and terms provided in the lease agreement. The
lease agreement shall be in substantial conformity with the Lease attached hereto as
Exhibit “A” and incorporated herein by reference.
SECTION 3: The City Manager is hereby authorized and directed to
negotiate any additional terms and conditions on the Lease of aforesaid room space as
may be determined to be in the best interests of the City.
SECTION 4: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 5: If any provision of this Ordinance or application thereof to
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54-O-12
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this Ordinance is severable.
SECTION 6: The findings and recitals herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 7: This Ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Ayes: ______________
Nays: ______________
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
_________________________, 2012
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
218 of 447
54-O-12
EXHIBIT A
Lease between the City of Evanston and the League of Women Voters
for the Lorraine H. Morton Civic Center, Room 1030,
from June 1, 2012 through May 31, 2015
219 of 447
54-O-12
LEASE BETWEEN THE CITY OF EVANSTON AND THE LEAGUE OF
WOMEN VOTERS FOR THE LORRAINE H. MORTON CIVIC CENTER,
ROOM 1030 FROM JUNE 1, 2012 THROUGH MAY 31, 2015
T E R M O F L E A S E
DATE OF LEASE:
BEGINNING ENDING ANNUAL RENT
June 1, 2012 May 31, 2015 $218.00/month in Year 1 running
June 1, 2012 – May 31, 2013
$222.00/month in Year 2 running
June 1, 2013 – May 31, 2014
$226.00/month in Year 3 running
June 1, 2014 – May 31, 2015
DEMISED PREMISES:
Room 1030
2100 Ridge Avenue
Evanston, Illinois 60201
PURPOSE: Utilization of vacant office space in the Lorraine H. Morton Civic Center by
the League of Women Voters of Evanston for conduct of official business.
LESSEE: League of Women Voters of Evanston
2100 Ridge Avenue
Evanston, Illinois 60201
LESSOR: City of Evanston
2100 Ridge Avenue
Evanston, Illinois 60201
IN CONSIDERATION of the agreements herein stated, LESSOR hereby leases
to LESSEE Room 1030 of the Lorraine H. Morton Civic Center consisting of one
hundred three (103) square feet, to be used for the business activities of the LESSEE
subject to the conditions stated herein.
1. The LESSEE shall pay or cause to be paid the rent above stated to the
LESSOR, said rent to be due and payable one month in advance, by the first calendar
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54-O-12
day of each month. Said rent shall be paid at the office of the LESSOR, Facilities
Management Department, Room 1450, 2100 Ridge Avenue, Evanston, Illinois 60201.
2. This is a lease renewal. Lessee knows the condition of said demised
premises, acknowledges the same to be in good order and repair, and acknowledges
that no representations as to the condition and repair thereof have been made by the
LESSOR or its agent at any time that are not expressed herein or herein endorsed.
3. LESSOR will at all reasonable hours during each day and evening, from
October 1st to May 31st, during the term, when required by the season, furnish at its
own expense heat for the heating apparatus in the demised premises, except when
prevented by accidents and unavoidable delays, provided, however, that the LESSOR
shall not be held liable in damages on account of any personal injury or loss occasioned
by the failure of the heating apparatus to heat the premises sufficiently, by any leakage
or breakage of the pipes, by any defect in the electric wiring, elevator apparatus and
service thereof, or by reason of any other defect, latent or patent, in, around, or about
the said building. LESSOR will air-condition the premises between June 1st and
September 30th.
4. LESSOR will cause the halls, corridors and other parts of the building
adjacent to the demised premises to be lighted, cleaned and generally cared for,
accidents and unavoidable delays excepted.
5. LESSEE shall comply with such rules and regulations as may later be
required of it by LESSOR for the necessary, proper, and orderly care of the Lorraine H.
Morton Civic Center building in which the demised premises are located.
6. LESSEE shall neither sublet the demised premises or any part thereof,
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54-O-12
assign, nor otherwise transfer this Lease nor permit by any act or default any transfer of
LESSEE'S interest by operation of law, nor offer the demised premises or any part
thereof for lease or sublease, nor permit the use thereof for any purpose other than as
above mentioned, without in each case the prior written consent of LESSOR.
7. No modifications, alterations, additions, installations, or renovations
including decorating shall be undertaken by the LESSEE without first obtaining the
written permission from the LESSOR. The cost of all alterations and additions, etc. to
said demised premises shall be borne by the LESSEE and all such alterations and
additions shall remain for the benefit of the LESSOR. In the event uniform window
treatment is required by LESSOR, LESSOR shall supply and install materials at
LESSOR'S expense.
8. LESSEE shall return the demised premises to LESSOR at the termination
of the lease with glass of like kind and quality in the several doors and windows thereof,
entire and unbroken, shall not allow any waste or misuse, and will not neglect the water
or light fixtures on the demised premises; LESSEE shall compensate other tenants of
the building for damage caused by Lessee’s misuse, waste or neglect.
9. At the termination of the Lease, by lapse of time or otherwise, LESSEE
agrees to yield up immediate and peaceable possession to LESSOR, and failing so to
do, to pay as liquidated damages, for the whole time such possession is withheld, the
sum of two hundred and no/100 dollars ($200.00) per day, and it shall be lawful for the
LESSOR or his legal representative at any time thereafter, without notice, to re-enter
the demised premises or any part thereof, and to expel, remove and put out the
LESSEE or any person or persons occupying the said premises, using such force as
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may be necessary so to do, and to repossess and enjoy the premises again as before
this Lease, without prejudice to any remedies which might otherwise be used for arrears
of rent or breach of covenants; or in case the said premises shall be abandoned,
deserted, or vacated, and remain unoccupied five (5) days consecutively, the LESSEE
hereby authorizes and requests the LESSOR as LESSEE'S agent to re-enter the
premises and remove all articles found therein, regardless of ownership, place them in
some regular storage warehouse or other suitable storage place for no more than forty-
five (45) days, at the cost and expense of LESSEE, and proceed to re-rent the said
premises at the LESSOR'S option and discretion and apply all money so received after
paying the expenses of such removal toward the rent accruing under this Lease. This
request shall not in any way be construed as requiring any compliance therewith on the
part of the LESSOR. If the LESSEE shall fail to pay the rent at the times, place and in
the manner above provided, and the same shall remain unpaid five (5) business days
after the day whereon the same should be paid, the LESSOR by reason thereof shall be
authorized to declare the term ended, and the LESSEE hereby agrees that the
LESSOR, his agents or assigns may begin suit for possession or rent.
10. In the event of re-entry and removal of the articles found on the premises
and personally owned by LESSEE or others as herein provided, the LESSEE hereby
authorizes and requests the LESSOR to sell the same at public or private sale within
fifteen (15) days notice, and the proceeds thereof, after paying the expenses of
removal, storage and sale to apply towards the rent reserved herein, rendering the
overplus, if any, to LESSEE upon demand.
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11. At the termination of this Lease by lapse of time or otherwise, Lessee shall
leave the demised premises in broom clean condition and shall turn over any and all
keys to the City Manager. Lessee shall pay Lessor for any damages to the leased
premises beyond normal wear and tear and shall do so within thirty (30) days of
invoicing therefor by the City.
12. In the event that the LESSOR, his successors, attorneys or assigns shall
desire to regain the possession of the demised premises herein described for any
reason, LESSOR shall have the option of so doing upon giving the LESSEE sixty (60)
days notice of LESSOR'S election to exercise such option.
13. Only those signs, posters and bulletins expressly permitted by LESSOR
shall be allowed in and around the building containing the demised premises. This
condition shall include, but not be limited to, signage, posters, or announcements
relating to any election, candidates for public office, or other matters of public interest.
14. The LESSOR will at its cost supply electric lighting, cleaning and general
maintenance of the demised premises and adjoining stairwells and access corridors.
The cleaning of said premises shall be conducted on the same schedule and in the
same scope and manner as with other City offices, during hours which will not
unreasonably interfere with the conduct of business.
15. Access to the building and the demised premises during periods other
than regular business hours, by the LESSEE, his agents or employees shall be allowed
only to the demised premises and the corridors and stairwells required for access
thereto, and only to those persons who have been designated in writing by the LESSEE
and approved by the LESSOR.
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16. All applicable laws, and ordinances, and City policies concerning political
activities and electioneering shall be observed by the LESSEE in and around the
demised premises.
17. The provisions of the Municipal Code of the City of Evanston concerning
the consumption and use of alcoholic beverages are hereby incorporated by reference
and made a part of this lease.
18. The LESSEE agrees that there shall be no unrefrigerated food stored on
the leased premises, and that no refrigerator of a capacity greater than six (6) cubic
feet, or stoves or other appliances for the preservation or preparation of food, other than
a coffee pot or device for warming water for beverage preparation, shall be installed or
otherwise maintained on the premises.
19. LESSEE shall, during the entire term hereof, keep in full force and effect a
Comprehensive General liability policy in the amount of one million and no/100 dollars
($1,000,000.00) with respect to the leased premises, with provisions acceptable to
Lessor, and the activities of LESSEE in the leased premises. LESSEE shall furnish
copies of a Certificate of Insurance with the LESSOR/OWNER named as an additional
insured with an insurance company acceptable to the LESSOR. The LESSEE shall
furnish, where requested, a certified copy of the policy(s) to the LESSOR. The policy(s)
shall provide, in the event the insurance should be changed or cancelled, such change
or cancellation shall not be effective until thirty (30) days after the LESSOR has
received written notice from the insurance company(s). An insurance company having
less than an A- Policyholder’s Rating by the Alfred M. Best Company will not be
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considered acceptable. LESSEE shall also insure the following indemnity provisions,
and such agreement shall be clearly recited in the body of the Certificate of Insurance:
LESSEE hereby agrees to indemnify, protect and save LESSOR safe and
harmless against all claims, actions, or causes of action resulting from
loss, damage, or injury to any person or persons or property caused by,
connected with, or resulting from LESSEE’s operations on the leased
premises or any activities by LESSEE’s agents, servants, employees, or
invitees thereon.
In the event of any conflict between the language of the insurance policy(s) and
the above-recited indemnity provisions, the indemnity provision shall govern. If
requested by the LESSOR, the LESSEE at its own expense, cost, and risk shall defend
and pay all costs, including attorney's fees, of any and all suits or other legal
proceedings that may be brought or instituted against the LESSOR, or any such claim
or demand, and pay and satisfy any judgment that may be rendered against them in any
such suit or legal proceeding or the amount of any compromise or settlement that may
result therefrom. Notwithstanding any of the foregoing, LESSEE has no obligation to
defend or indemnify LESSOR in or for any claim or action against LESSOR alleging
negligence or gross negligence.
20. The Lease is executed in Evanston, Illinois. The laws of Illinois shall be
applicable in the event of a dispute between Lessor and Lessee. Venue shall be in
Cook County, Illinois. The parties waive trial by jury.
21. Notices given or required under this Lease shall be sent to the City in care
of the Facilities Management Department and to the League of Women Voters. A
mailed notice must be sent by first class mail, return receipt requested and is effective
five (5) days after deposit in the U.S. Mail. Notice given by personal delivery is effective
upon delivery.
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22. The persons whose names are subscribed below on behalf of the Lessor
and Lessee represent and warrant that they are properly authorized to execute this
Lease on behalf of their respective parties.
WITNESS the hands and seals of the parties hereto, as of the date of this Lease
stated above.
LESSOR:
LESSEE:
City of Evanston League of Women Voters of Evanston
By: ____________________________
By: _______________________________
Wally Bobkiewicz, City Manager _______________________________
ATTEST:
Typed Name
_______________________________
By: ____________________________
Title
Rodney Greene, City Clerk
Date: _____________________, 2012
Date: ________________________, 2012
Approved as to form:
W. Grant Farrar, Corporation Counsel
E N D O F D O C U M E N T
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For City Council meeting of May 29, 2012 Item A10
Ordinance 59-O-12: Class S Liquor License for Ward Eight
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Wendy McCambridge, Administrative Adjudication Manager
Subject: Ordinance 59-O-12, Increasing the Number of Class S Liquor Licenses to
Permit Issuance to Ward Eight, LLC
Date: May 17, 2012
Recommended Action:
The Local Liquor Commissioner recommends adoption of Ordinance 59-O-12.
Funding Source:
N/A
Summary:
Ordinance 59-O-12 amends Subsection 3-5-6-(S) of the Evanston City Code of 1979,
as amended, to increase the number of Class S liquor licenses from 0 to 1 to permit
issuance to Ward Eight, LLC, 629 Howard Street.
Ward Eight, LLC member Anne Carlson completed the application for a Class S liquor
license and provided proof of Surety Bond and Liquor Liability Insurance. Ms. Carlson
has provided proof of successful BASSETT training for her and Ward Eight, LLC
member Cody Modeer, and background checks of Ms. Carlson and Mr. Modeer
revealed no criminal record. The City has received payment of the annual Class S
liquor license application fee.
Legislative History:
On May 16, 2012, the Liquor Control Review Board met and voted to recommend an
increase in the number of Class S liquor licenses to permit issuance to Ward Eight,
LLC.
Attachments:
Ordinance 59-O-12
Minutes of May 16, 2012 meeting of the Liquor Control Review Board
Memorandum
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5/17/2012
59-O-12
AN ORDINANCE
Amending City Code Section 3-5-6-(S)
to Increase the Number of Class S Liquor Licenses
from Zero to One
(Ward Eight LLC, 629 Howard Street)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Subsection 3-5-6-(S) of the Evanston City Code of 1979, as
amended, is hereby further amended by increasing the number of Class S liquor
licenses from zero (0) to one (1), to read as follows:
(S) CLASS S licenses, which shall authorize the retail sale in combination
restaurant/package stores of alcoholic liquor in the restaurant area and
alcoholic liquor in the package store area. Sales of alcoholic liquor in the
restaurant area of the licensed premises shall be for consumption on the
premises where sold. No class S license may be granted to or retained by
an establishment in which the facilities for food preparation and service
are not primarily those of a "restaurant", as defined in Section 3-5-1 of this
Chapter. It shall be unlawful for any person licensed hereunder to sell
"alcoholic liquor" at a "bar", as defined in Section 3-5-1 of this Chapter,
except to persons attending a reception or party not open to the public.
Alcoholic liquor may be sold in restaurants holding class S licenses only
during the period when their patrons are offered a complete meal. Class S
licenses authorize retail sales of alcoholic liquor in original packages to
persons of at least twenty-one (21) years of age in the retail package store
area of the licensed premises, for consumption off the premises. Each
class S license shall be subject to the following conditions:
1. The class S licensee must sell alcoholic liquor in the restaurant
area and alcoholic liquor in original packages in the package store
area in accordance with the class S license provisions and
restrictions. The class S license requires the licensee to operate
both the restaurant and retail package areas.
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2. The sale of alcoholic liquor in its original package shall be confined
to an area which is separated by a full enclosure or full partition
with a controlled access to and from the restaurant area. The retail
package area shall be accessed only through the restaurant.
3. It shall be unlawful for a class S licensee to sell a single container
of wine unless the container is greater than sixteen (16) fluid
ounces or 0.473 liters.
4. It shall be unlawful for a class S licensee to sell a single container
of beer unless the volume of the container is greater than forty (40)
ounces or 1.18 liters.
5. It shall be unlawful for a class S licensee to sell a single container
of alcoholic liquor, except wine and beer which are regulated by
Subsections (S)3 and (S)4 of this section, unless the container is
greater than sixteen (16) fluid ounces or 0.473 liters.
6. Items purchased in the retail package area in original packages are
not to be consumed in the restaurant area.
7. It shall be unlawful for a class S licensee to consummate the sale of
alcoholic liquor in original packages except solely within the area
set forth in Subsection 2., above, and with a cash register
designated as for the sale of such alcoholic liquor, which cash
register is operated by a person of at least twenty-one (21) years of
age.
8. Class S licensees shall sell alcoholic liquor in the restaurant area
only during the hours set forth in Section 3-5-9 of this Chapter.
9. The sale of alcoholic liquor at retail pursuant to the class S license
may begin after eight o'clock (8:00) a.m., Monday through Sunday.
Alcoholic liquor shall not be sold after the hour of twelve midnight
on any day.
10. Class S license fees are as follows:
The annual single-payment fee for initial issuance or renewal of
such license shall be .....$7,500.00
The total fee required hereunder for renewal applicants electing to
make semiannual payments, payable pursuant to the provisions
of Section 3-5-7 of this Chapter, shall be ..... 7,875.00
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No more than zero (0) one (1) such licenses shall be in force at any one
(1) time.
SECTION 2: This Ordinance 59-O-12 shall be in full force and effect from
and after its passage, approval, and publication in the manner provided by law.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this Ordinance 59-O-12 or application
thereof to any person or circumstance is ruled unconstitutional or otherwise invalid,
such invalidity shall not affect other provisions or applications of this Ordinance that can
be given effect without the invalid application or provision, and each invalid provision or
invalid application of this Ordinance is severable.
SECTION 5: The findings and recitals herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2012
Adopted: ___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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FINAL
Page 1 of 1
Liquor Control Board
MEETING MINUTES
Liquor Control Board
Wednesday, May 16, 2012
1:00 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750
Members Present: Marion Macbeth, Richard Peach, Byron Wilson and Elizabeth
Tisdahl
Members Absent: Patrick Hughes
Staff Present: W. Grant Farrar, Johanna Nyden and Wendy McCambridge
Others Present: Anne Carlson (Ward Eight), Cody Modeer (Ward Eight), Bob
Seidenberg (Evanston Review)
Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor
Call to Order
The Local Liquor Control Commissioner Tisdahl called the meeting to order at 1:32 p.m.
All attendees introduced themselves and roles related to the meeting.
NEW BUSINESS
Ward Eight
Ward Eight, LLC dba Ward Eight, 629 Howard Street, Evanston, IL 60202 owners Anne
Carlson and Cody Modeer were present.
Ms. Carlson and Mr. Modeer explained the basic business plan to open a small café
and retail establishment. Small plates and bar food will be available to complement the
craft beer, wine and alcohol served. Purchase of the alcohol at retail will be available.
The retail offerings will be limited and stored behind the bar.
The Local Liquor Control Commissioner asked the members if there were any concerns
over Ms. Carlson and Mr. Modeer’s request. No concerns were voiced. The board
recommends issuing a Class S Liquor License to be introduced at the City Council
meeting on May 29, 2012.
ADJOURNMENT
The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth
Tisdahl/Mayor at 1:38 p.m., May 16, 2012.
Respectfully Submitted,
Wendy McCambridge
Administrative Adjudication/Liquor Licensing Manager, Legal Department
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To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: Steve Griffin, Director Community and Economic Development
Nancy Radzevich, Economic Development Division Manager
Paul Zalmezak, Economic Development Coordinator
Subject: Dempster Dodge TIF District Designation
Date: May 22, 2012
Recommended Action:
Staff recommend City Council adoption of the following ordinances to designate the
proposed Dempster Dodge TIF District as outlined in the state statute 65 ILCS 5/11-
74.4 – Tax Increment Allocation Redevelopment Act. Suspension of the Rules is
requested to allow Introduction and Action on May 29, 2012 to implement the TIF under
the 2010 assessed values.
(A11) Ordinance 55-O-12 Approving a Tax Increment Redevelopment Plan and
Redevelopment Project for the Dempster/Dodge Redevelopment area (“TIF Plan”)
(A12) Ordinance 56-O-12 Designating the Dempster/Dodge Redevelopment Project
Area of the City of Evanston a Redevelopment Project Area Pursuant to the Tax
Increment Allocation Redevelopment Act (“TIF District”)
(A13) Ordinance 57-O-12 Adopting Tax Increment Allocation Financing for the
Dempster/Dodge Redevelopment Project Area
Background
As summarized in the attached Redevelopment Plan, the City has two fundamental
goals in pursuing the designation of the Dempster/Dodge TIF District. The first is to
promote redevelopment of the area to improve occupancy levels at Evanston Plaza
(one of the largest retail establishments in Evanston) in coordination with a new owner.
The second goal is to further the City’s overall economic development program and
thereby diversify and expand its tax base. The designation of a TIF district is now under
consideration to help facilitate the attraction of quality businesses to reoccupy the
vacant spaces in the near term. Longer term, the TIF could be used to leverage a more
significant redevelopment of the site subject to market conditions and community
planning processes.
Memorandum
For City Council meeting of May 29, 2012 Items A11 to A13
Ordinances Designating the Proposed Dempster Dodge TIF District
For Introduction and Action
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The proposed Dempster/Dodge TIF District area is composed of a single parcel,
shopping center located at the southwest corner of the intersection of Dempster Street
and Dodge Avenue. (See Attachment “A”) Evanston Plaza was initially developed in
1987 on the site of a former metal plating industrial site. At first, the shopping center
experienced some success with anchors that included Frank’s Nursery & Crafts,
Fretters, and Phar-Mor. All three of these companies eventually went out of business,
resulting in the closing of their operations at Evanston Plaza. As anchor tenants left the
center, small store tenancy struggled as well.
Joseph Freed & Associates (“Freed”) bought the center in 1998 for $5.9 million. Freed’s
redevelopment included the renovation of a portion of a former Office Depot store and
the entirety of a former Toys“R”Us store into a 57,950 square foot Dominick’s grocery
store. Other improvements to the property included installation of additional
landscaping, improving the lighting, resurfacing of the parking lot, and adding new pylon
signs. Freed also incurred significant environmental remediation costs in the southwest
corner of the parking lot to address existing soil contamination issues.
An additional 19,211 square foot “out” building was built on the northeast corner of the
site in 2002. By October 2009, however, Bank of America declared Freed in default on
its loan for the shopping center, and the property was placed in the care of a court-
appointed receiver. In December 2010, TJX, the parent company of AJ Wright
announced that it would be closing local stores, including its Evanston Plaza location,
by mid-February of 2011 – contributing to the continuing increased vacancy rate at this
site. In December 2011, the shopping center was purchased by Bonnie Management
and WHI Real Estate Partners LLC for $8.1 million.
Despite its location at the busy intersection of Dodge and Dempster, this shopping
center has faced chronic vacancies over the last decade. The parcel is of strategic
importance to the City of Evanston, and particularly the west side community in terms of
retail sales tax, jobs, neighborhood convenience, and quality of life.
With the recent acquisition of the property by Bonnie Management, there is a committed
private sector partner in place to foster the revitalization of this shopping center. The
designation of a TIF district is now under consideration to help facilitate the attraction of
quality businesses to reoccupy the vacant spaces in the near term. Longer term, the
TIF could be used to leverage a more significant redevelopment of the site subject to
market conditions and community planning processes.
Summary
Overview of Public Hearing
The City of Evanston convened a public hearing for the proposed Dempster/Dodge TIF
District on May 14, 2012. The public hearing was designed to allow for public comment
on the draft City of Evanston TIF Redevelopment Plan Dempster/Dodge TIF District, on
file with the City Clerk. (See plan attached to Ordinance 55-0-12)
After opening of the public hearing by the Mayor, the City’s TIF consultants, Kane
McKenna Associates (KMA) explained the summary of public notices and conformance
with the TIF Act requirements for the public hearing. This was followed by a report by
Alderman Tendam, the Chairman of Joint Review Board, on their April 12, 2012 public
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hearing and subsequent recommendation. (See Attachment “B”). The City Clerk
reported that no written comments were received.
Following these brief reports, KMA and City staff provided a more detailed overview of
the draft Dempster/Dodge TIF Plan. The City Council asked several questions –
specifically seeking additional information on the eligibility findings and asking for
examples of any similar TIF Districts that: 1) include a single parcel/owner and 2)
support revitalization of an existing use versus redevelopment activities associated with
a change of use. Members of the City Council also expressed disappointment that the
TIF report was not necessarily a “plan” for catalyzing development on the west side, but
instead was more of “tool” for redevelopment. The follow section and attached report
from KMA provide responses to these specific questions and concerns.
Prior to the close of the hearing, the Mayor called for public comments; only one person
signed up to speak, an Evanston resident who expressed his opposition to the Plan and
TIF District.
Supplemental Information from Public Hearing
As mentioned above, the City Council requested KMA and staff:
• Provide more specific information about the eligibility findings (e.g. deleterious
layout, inadequate utilities) for the proposed TIF designation;
• Identify other examples of single parcel/owner TIF Districts, which support
revitalization of an existing use versus redevelopment activities associated with
a change of use. and
• Provide more explanation as to why the TIF Plan lacks an action plan for
catalyzing development on the west side.
In response to these questions, KMA has provided a supplemental memorandum that
responds to the questions/concerns raised at the public hearing (Attachment “C”). Staff
has summarized their response and provided some additional information as follows:
Summary of TIF Factors and Redevelopment Area
As required by the TIF Act, five eligibility factors are needed to qualify the area as
“blighted.” KMA determined that six factors are present at the Dempster/Dodge site: 1)
lagging EAV; 2) Excessive Vacancies; 3) Obsolescence; 4) Deleterious land use/layout;
5) Environmental Remediation; and 6) Inadequate Utilities. KMA’s attached response
summarizes the TIF statute language, and the data supporting the findings. Data was
obtained from city staff, engineers, Cook County Assessor, and current owners.
The City Council requested specific information about the inadequate utilities findings.
According to Dave Stonebeck, Director of Utilities, the 700 feet of 36-inch diameter brick
sewer on Dodge Avenue from Dempster to Crain is over 100 years old and therefore
constituted as antiquated under the TIF statute.
The conditions resulting in the Obsolescence and Deleterious land use / layout factors
are not as easily quantifiable with data, but are based on professional experience and
field work. It is evident that the shopping center as a whole is of a size that puts it in an
“in between” category. It serves as a neighborhood shopping center, but has the
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square footage of a larger community shopping center. Given the current retail trends,
particularly with larger regional and national retailers, this factor puts the center at a
disadvantage when corporate site selectors evaluate locations – this is one factor that
contributes to both its market obsolescence and its deleterious layout.
According to the International Council of Shopping Centers (Attachment “D”), a
neighborhood shopping center is typically a straight-line strip, anchored by a
supermarket supported by stores offering health related products, pharmaceuticals,
snacks, and personal services. This type of center is in the range of 30,000 to 150,000
sq ft. A community shopping center on the other hand is typically L shaped, in the
range of 100,000 to 350,000 sq ft, and has two or more anchors. The community
shopping center has a three to six mile trade area, while a neighborhood center draws
from up to three miles.
The trade area is relevant because a number of new shopping centers have opened
and/or expanded since the Evanston Plaza shopping center opened in 1987. For
example, both the Howard Hartrey shopping center and Main Street Commons opened,
Old Orchard has expanded and remodeled and Downtown Evanston has become a
significant retail and restaurant draw. Lincolnwood Town Center was also remodeled
during this timeframe. These shopping centers are all well within the Dempster/Dodge
trade area.
Evanston Plaza also has a number of larger spaces (i.e. “big box” / “medium box”) that
are harder to lease in this competitive trade area. The trend nationally is a shrinking
overall store footprint, partially driven by the growth of internet-based retailing. The
tenants also need modernized/updated upgraded utilities.
The modified L shape of the shopping center provides poor sightlines from Dempster
and Dodge to the storefronts in the southwest corner of the property. These represents
the obsolescence, but is also reflects the deleterious nature of the layout. Other
deleterious aspects are also present. The construction of the 19,000 sq. ft. outlot
building further impedes the views to the retailers in the southwest corner of the site.
Due to the site layout, ingress and egress for loading along the west and south of the
property is difficult in a tight space – trucks need to perform a tight “S” turn to unload
goods to the businesses at the southwest corner. Further, the trucks leaving the
shopping center, to head south on Dodge, are also forced to navigate through a narrow
area at the southern perimeter of the site. Finally, specifically related to ingress/egress,
it is difficult for both patrons to execute a left turn from the parking lot onto Dempster
and trucks leaving the shopping center from the alley , westbound, while avoiding
pedestrians and patrons of the shopping center.
Sample Single Parcel/Single User TIF Districts
KMA conducted research in response to the City Council’s questions about the
perceived unusual nature of a proposed TIF District established for a single parcel,
which does not immediately anticipate change of use. Attached is a table summarizing
Kane McKenna’s findings. (Attached “E”)
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As demonstrated by these examples, it is not uncommon in the Chicago area to utilize
TIF to in the way proposed for Dempster Dodge. In all cases, as is required by the state
statute, the TIF districts were created based on the “but for” test. If not for the creation
of the TIF districts, the revitalization of the properties would not occur.
The Dempster Dodge TIF district is proposed for the same reason. Without the use of
the TIF financing, the revitalization of the center with the types of tenants that will
maximize the property value, taxes, and/or job creation will not occur. Pressure from
competing shopping centers within Evanston Plaza’s trade area – which are modern
and/or currently have a more secure complementary retail base – will continually result
in high vacancies in this shopping center or, perhaps re-tenanting of the spaces with
non-retail or low-level uses. This will not create the retail/service mix demanded by
area residents, nor will it drive increased property or sales tax revenues.
TIF Plan vs. Comprehensive/Neighborhood Plans
In response to the City Council’s concerns about the lack of specificity in the plan, it is
important to point out that TIF is an economic development tool and not a plan in and of
itself. The TIF Redevelopment Plan is technical in nature based on specific state
statute requirements and, as such, is designed to serve as a general guideline,
providing the City flexibility in the redevelopment process over the life of the TIF (23
years). TIF Redevelopment Plans are designed to be a framework plan because there
are too many unknown factors – market conditions, change in property ownership,
changing interest rates/banking priorities, etc. – that can impact redevelopment
opportunities, challenges, and priorities over the 23 year timeframe. The format of the
TIF plan is guided by specific technical requirements identified in the State of Illinois TIF
statute and doesn’t necessarily reflect the style of plans decision makers and/or
members of the public are accustomed to.
However, staff recognizes the importance of supplementing the TIF Plan and resulting
TIF financing proposals with: 1) Area or corridor studies specific to Dempster/Dodge
Plaza and/or Dodge Street corridor; 2) Linkages to the City’s Comprehensive Plan; 3)
Conformance with zoning and/or other City codes (signage, landscaping, etc.); 4)
Community input; and 5) Redevelopment agreements with the property owner that
balance the developer’s proposed redevelopment plans with the City’s goals and
priorities. TIF financing can leverage the efforts identified in these plans.
The futures of Evanston Plaza and the surrounding area are inextricably linked.
Revitalization of the shopping center can only happen if there is congruent revitalization
of the adjacent business area. Therefore, the revitalization efforts for Evanston Plaza
should include the surrounding area – particularly the areas within the West Evanston
TIF. In order to fully leverage this economic development tool, it must be used
comprehensively, across the entire business area.
Legislative History:
April 12, 2012 and the Joint Review Board unanimously approved an advisory, non-
binding recommendation to the City Council to adopt a resolution designating the
Dempster Dodge Redevelopment Plan and Redevelopment Project. The City Council
fulfilled the obligations of the TIF Act by convening a public hearing on May 14, 2012.
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Attachments:
Attachment A - Proposed Dempster/Dodge TIF District Map
Attachment B - Resolution & Recommendation of the Joint Review Board
Attachment C - Kane McKenna response to City Council / Public Hearing Questions
Attachment D - ICSC Shopping Center Definitions
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Proposed Dempster/Dodge TIF Boundary
DISCLAIMER: This map and data are provided as-in without warranties of any kind.
See www.cityofevanston.org/mapdisclaimers.html for more information
Scale 1:3,422
Made with Evanston's GIS
Printed: May 7, 2012 6:31:52 PM261 of 447
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150 North Wacker Drive T 312.444.1702
Suite 1600 F 312.444.9052
Chicago, Illinois 60606
MEMO
TO: Nancy Radzevich
FROM: Kane, McKenna and Associates, Inc.
RE: Dempster/Dodge TIF Clarification Points
DATE: May 22, 2012
I. Summary of TIF Factors and Redevelopment Area
Finding TIF Act Language Data to Support Finding Remarks
Lagging EAV TIF EAV must lag City-
wide EAV or CPI 3 of 5
years
Cook County Assessor
Data.
EAV lags relative to City in
four of five years and the
factor is present.
Excessive
Vacancies
Buildings that are
unoccupied or under-
utilized; adverse influence
due to frequency, extent or
duration
Owner data on vacancy by
square feet; site survey by
KMA staff confirming
vacancy.
48% vacancy rate is high
relative to normal 10-20%
benchmark for retail
vacancies in Chicago area.
Duration of vacancies
unusually long (e.g. Frank’s
Nursery).
Obsolescence Condition or “process” of
falling into disuse
Vacancy and lagging EAV
data above support finding,
as well as owner
representations as to
obsolescence and Kane,
McKenna review.
The properties reflect disuse
due in part to outdated
design, market conditions,
and tenant requirements.
Said requirements include
upgraded electric and
potential IT service.
Deleterious land
use or layout
Incompatible land-use
relationships or layouts
Data usually based on
review of existing
uses/historical pattern of
development versus modern
uses/new construction.
Example: existing outlot
building poorly sited and
impinges on visibility of
other retail stores.
Narrow loading in rear and
original layout (storefront
depths, storefront visibility,
and sq. ft. unfavorable due in
part to outlot location).
Would not be built this way
if built today. Also, new
tenant types now seek scaled
down building space with
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150 North Wacker Drive T 312.444.1702
Suite 1600 F 312.444.9052
Chicago, Illinois 60606
enhanced electric utilities.**
Finding TIF Act Language Data to Support Finding Remarks
Environmental
remediation
Area has incurred
remediation costs per the
TIF Act requirements.
Prior owner incurred costs
for environmentally
“engineered barrier”;
Illinois IEPA letter on file
pertaining to No Further
Remediation (NFR letter).
The need to leave the
engineered barrier in place is
an impediment to potential
reuse of the western portion
of the area if building
footprint must be altered (or
in locations where the
footprint may need to be
modified).
Inadequate utilities Utilities of insufficient
capacity or obsolete or
deteriorated or antiquated
and refers to offsite
conditions.
City Director or Utilities
finds that major north/
south sewer in the public
right of way is “over 100
years old and is
inadequate”; this line serves
the shopping center.
Modern materials such as
ductile iron are now used
instead of older, obsolete
materials such as cast iron or
brick (e.g., north/south sewer
on Dodge).
**Trend in retail toward smaller footprint / scaled down layout and space requirements
It is also important to note that although the TIF property is “stand alone,” it is adjacent to and contiguous
with the West Evanston TIF District. Portions of the West Evanston TIF and the Evanston Plaza will
most likely share similar redevelopment goals and objectives in relation to the community (retail and
service use improvements, job creation, and infrastructure coordination) and surrounding uses along
Dempster. The size of the shopping center (200,000+ s.f.) and its prominent location at the intersection
do call attention to its importance in the City’s economy and to the community.
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150 North Wacker Drive T 312.444.1702
Suite 1600 F 312.444.9052
Chicago, Illinois 60606
II. Sample Single Project/Single Parcel TIF Districts
TIF District Summary
Arlington Heights TIF 5 Encourage redevelopment of two (2) existing shopping centers at
Rand Road and Palatine Road.
Aurora Bell/Gale TIF No. 4 Replace outmoded single industrial use with multi use
redevelopment.
Berwyn Cermak Plaza TIF Redevelopment of existing shopping center Obsolete stores
replaced with new retailers including “urban” Meijer’s store.
Blue Island TIF No. 6 Vacant Jewel grocery store to be redeveloped for smaller grocery
use and adjacent retail use.
Bolingbrook TIF No. 2 Existing residential uses redeveloped/rehabbed
Dolton TIF No. 2 Redevelopment of former Ames anchored shopping center.
Forest Park Roosevelt/Hannah TIF Remodeled existing mall and addition of Walmart store
Franklin Park Grand Mannheim TIF Obsolete retail shopping center demolished and redeveloped as
new retail
Glendale Heights TIF Rehab of 270,000 s.f. Concorde Green Shopping Center
Hoffman Estates Golf Road/Higgins Road TIF Included two (2) retail shopping centers – redevelopment goals
included retaining retail uses.
Lisle 2600 Warrenville Road TIF Office use – Vacant Alcatel Lucent facility occupied and rehabbed
by Navistar as world headquarters.
Markham Canterbury TIF Redevelopment of existing shopping center
Matteson-Lincoln Mall TIF Redevelopment of regional shopping mall (also includes separate
TIF for Sears anchor use) – retain retail uses
Oak Forest TIF No. 4 Redevelopment of vacant commercial/retail (auto dealer) with
retail and/or mixed use (maintain commercial uses along 159th
Street).
Palos Heights Harlem Avenue and 127th Street
TIF
Redevelop existing Jewel grocery store with new upgraded store
and outlots.
Rolling Meadows TIF No. 1 Retail Shopping Center (former Woolco and ancillary retail use)
reoccupied by Dominick’s.
Romeoville TIF No. 4 Replace existing retail/commercial use (gas station with
environmental) with Walgreens retail use.
Round Lake Beach Meadow Green TIF No. 3 Existing residential condos redeveloped/ rehabbed
Sauk Village TIF No. 1 Neighborhood shopping center – redevelopment regarding anchor
use
Sauk Village TIF No. 4 Existing strip center retained and redeveloped
Skokie Science & Technology TIF reuse of former Pfizer/Searle labs offices to research park/lab and
office space.
Waukegan Belvidere Mall TIF District (now
terminated)
encourage redevelopment of existing shopping center.
West Chicago Route 64/Route 59 TIF District
No. 2
includes shopping center formerly occupied by K-Mart and
Dominick’s store.
Yorkville US Route 34 and Route 47 TIF goal to encourage retail development of vacant shopping center
(demolished) with new retail uses (also included Business District
overlay
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150 North Wacker Drive T 312.444.1702
Suite 1600 F 312.444.9052
Chicago, Illinois 60606
III. Dempster/Dodge TIF Review - Summary Response to City Council Questions
1. TIF Plan and City Plans for Redevelopment
In response to questions relating to the specificity of the TIF plan and proposed
redevelopment uses, it is important to note that:
a) The TIF plan could be in place over a maximum term of 23 years (with a final collection in
the 24th year);
b) Substantive amendments to the plan require procedural steps that are equivalent to steps
involved in designating the TIF (Joint Review Board (JRB) meeting, public hearing, all legal
notices, etc.);
c) The TIF plan does not replace or supersede normal City planning and entitlement processes,
rather the TIF plan serves primarily as financing tool to assist in redevelopment. The TIF Act
sets forth certain parameters/provisions that must be in the TIF plan, but the City has the
ability to tailor the plan to local needs.
As a result, the TIF plan as drafted serves primarily as an “envelope” or “umbrella” in order to allow
the City flexibility in the redevelopment process, which is expected to take place over time, including
potential changing market conditions and interest rates. The City could supplement the TIF plan with
the following processes and inputs:
a) Area or corridor studies specific to the Dempster/Dodge or West Evanston market area;
b) Linkages to the City’s Comprehensive Plan;
c) Conformance with zoning and/or other City codes (signage, landscaping, etc.);
d) Establishment of a TIF Policy (or economic development policy) that establishes a City wide
decision framework for the provision of TIF based (or other) incentives to private developers
and property owners;
e) Review of the developer’s proposed plan redevelopment including any City input relating to
provisions for City TIF assistance; and
f) Community input.
The TIF budget and uses set forth in the plan are only general guidelines. The actual
utilization of TIF monies is dependent upon the review by the City Council of specific items
to be funded and the approval of a redevelopment agreement(s) regarding redevelopment that
are consistent inputs described above.
As a result, the actual implementation “plan” for redevelopment is dependent on a number of
inputs and would be expected to evolve over the next several months.
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Copright ã1999 Internatinal Council of Shopping Centers . All Rights reserved. Protected under Universal Copyright Convention and international copyright
conventions. This publication may not be reproduced in whole or in part in any form without written permission from the International Council of Shopping Centers.
Printed in the U.S.A.
ICSC SHOPPING CENTER DEFINITIONS
Basic Configurations and Types
The term “shopping center” has been evolving since the early 1950s. Given the
maturity of the industry, numerous types of centers currently exist that go beyond
the standard definitions. Industry nomenclature originally offered four basic
terms: neighborhood, community, regional, and superregional centers.
However, as the industry has grown and changed, more types of centers have
evolved and these four classifications are no longer adequate. The International
Council of Shopping Centers has defined eight principal shopping center types,
shown in the accompanying table.
The definitions, and in particular the table that accompanies the text, are meant
to be guidelines for understanding major differences between the basic types of
shopping centers. Several of the categories shown in the table, such as size,
number of anchors, and trade area, should be interpreted as "typical" for each
center type. They are not meant to encompass the operating characteristics of
every center. As a general rule, the main determinants in classifying a center
are its merchandise orientation (types of goods/services sold) and its size.
It is not always possible to precisely classify every center. A hybrid center may
combine elements from two or more basic classifications, or a center's concept
may be sufficiently unusual as to preclude it from fitting into one of the eight
generalized definitions presented here.
There are other types of centers that are not separately defined here but
nonetheless are a part of the industry. Some can be considered subsegments of
one of the larger, defined groups, perhaps created to satisfy a particular niche
market. One example would be the convenience center, among the smallest of
centers, whose tenants provide a narrow mix of goods and personal services to
a very limited trade area. A typical anchor would be a convenience store like 7-
Eleven or other mini-mart. At the other end of the size spectrum are super off-
price malls that consist of a large variety of value-oriented retailers, including
factory outlet stores, department store close-out outlets, and category killers in
an enclosed megamall (up to 2 million square feet) complex. Other smaller
subsegments of the industry include vertical, downtown, off-price, home
improvement, and car care centers. The trend toward differentiation and
segmentation will continue to add new terminology as the industry matures.
SHOPPING CENTER: A group of retail and other commercial establishments
that is planned, developed, owned and managed as a single property. On-site
parking is provided. The center's size and orientation are generally determined
by the market characteristics of the trade area served by the center. The two
main configurations of shopping centers are malls and open-air strip centers.
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Copright ã1999 Internatinal Council of Shopping Centers . All Rights reserved. Protected under Universal Copyright Convention and international copyright
conventions. This publication may not be reproduced in whole or in part in any form without written permission from the International Council of Shopping Centers.
Printed in the U.S.A.
BASIC CONFIGURATIONS
Mall: Malls typically are enclosed, with a climate-controlled walkway between
two facing strips of stores. The term represents the most common design mode
for regional and superregional centers and has become an informal term for
these types of centers.
Strip center: A strip center is an attached row of stores or service outlets
managed as a coherent retail entity, with on-site parking usually located in front
of the stores. Open canopies may connect the storefronts, but a strip center
does not have enclosed walkways linking the stores. A strip center may be
configured in a straight line, or have an "L" or "U" shape.
SHOPPING CENTER TYPES
Neighborhood Center: This center is designed to provide convenience
shopping for the day-to-day needs of consumers in the immediate neighborhood.
According to ICSC's SCORE publication, roughly half of these centers are
anchored by a supermarket, while about a third have a drugstore anchor. These
anchors are supported by stores offering pharmaceuticals and health-related
products, sundries, snacks and personal services. A neighborhood center is
usually configured as a straight-line strip with no enclosed walkway or mall area,
although a canopy may connect the storefronts.
Community Center: A community center typically offers a wider range of
apparel and other soft goods than the neighborhood center does. Among the
more common anchors are supermarkets, super drugstores, and discount
department stores. Community center tenants sometimes contain off-price
retailers selling such items as apparel, home improvement/furnishings, toys,
electronics or sporting goods. The center is usually configured as a strip, in a
straight line, or “L” or “U” shape. Of the eight center types, community centers
encompass the widest range of formats. For example, certain centers that are
anchored by a large discount department store refer to themselves as discount
centers. Others with a high percentage of square footage allocated to off-price
retailers can be termed off-price centers.
Regional Center: This center type provides general merchandise (a large
percentage of which is apparel) and services in full depth and variety. Its main
attractions are its anchors: traditional, mass merchant, or discount department
stores or fashion specialty stores. A typical regional center is usually enclosed
with an inward orientation of the stores connected by a common walkway and
parking surrounds the outside perimeter.
269 of 447
Copright ã1999 Internatinal Council of Shopping Centers . All Rights reserved. Protected under Universal Copyright Convention and international copyright
conventions. This publication may not be reproduced in whole or in part in any form without written permission from the International Council of Shopping Centers.
Printed in the U.S.A.
Superregional Center: Similar to a regional center, but because of its larger
size, a superregional center has more anchors, a deeper selection of
merchandise, and draws from a larger population base. As with regional
centers, the typical configuration is as an enclosed mall, frequently with
multilevels.
Fashion/Specialty Center: A center composed mainly of upscale apparel
shops, boutiques and craft shops carrying selected fashion or unique
merchandise of high quality and price. These centers need not be anchored,
although sometimes restaurants or entertainment can provide the draw of
anchors. The physical design of the center is very sophisticated, emphasizing a
rich decor and high quality landscaping. These centers usually are found in
trade areas having high income levels.
Power Center: A center dominated by several large anchors, including discount
department stores, off-price stores, warehouse clubs, or "category killers," i.e.,
stores that offer tremendous selection in a particular merchandise category at
low prices. The center typically consists of several freestanding (unconnected)
anchors and only a minimum amount of small specialty tenants.
Theme/Festival Center: These centers typically employ a unifying theme that is
carried out by the individual shops in their architectural design and, to an extent,
in their merchandise. The biggest appeal of these centers is to tourists; they can
be anchored by restaurants and entertainment facilities. These centers,
generally located in urban areas, tend to be adapted from older, sometimes
historic, buildings, and can be part of mixed use projects.
Outlet Center: Usually located in rural or occasionally in tourist locations, outlet
centers consist mostly of manufacturers' outlet stores selling their own brands at
a discount. These centers are typically not anchored. A strip configuration is
most common, although some are enclosed malls, and others can be arranged
in a "village" cluster.
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Copright ã1999 Internatinal Council of Shopping Centers . All Rights reserved. Protected under Universal Copyright Convention and international copyright
conventions. This publication may not be reproduced in whole or in part in any form without written permission from the International Council of Shopping Centers.
Printed in the U.S.A.
TYPICAL ANCHOR(S)
TYPE CONCEPT SQ. FT.
(Inc. Anchors) ACREAGE NUMBER TYPE ANCHOR
RATIO*
PRIMARY
TRADE AREA**
NEIGHBORHOOD
CENTER
Convenience 30,000 - 150,000 3 - 15 1 or more Supermarket 30 - 50% 3 miles
COMMUNITY CENTER General Merchandise;
Convenience 100,000 - 350,000 10 - 40 2 or more
Discount dept. store;
super-market; drug; home
improvement; large
specialty/discount apparel
40 - 60% 3 - 6 miles
REGIONAL CENTER
General Merchandise;
Fashion (Mall, typically
enclosed)
400,000 - 800,000 40 - 100 2 or more
Full-line dept. store; jr.
dept. store; mass
merchant; disc. dept. store;
fashion apparel
50 - 70% 5 - 15 miles
SUPERREGIONAL
CENTER
Similar to Regional
Center but has more
variety and assortment
800,000+ 60 - 120 3 or more
Full-line dept. store; jr.
dept. store; mass
merchant; fashion apparel
50 - 70% 5 - 25 miles
FASHION/SPECIALTY
CENTER
Higher end, fashion
oriented 80,000 - 250,000 5 - 25 N/A Fashion N/A 5 - 15 miles
POWER CENTER
Category-dominant
anchors; few small
tenants
250,000 - 600,000 25 - 80 3 or more
Category killer; home im-
provement; disc. dept.
store; warehouse club; off-
price
75 - 90% 5 - 10 miles
THEME/FESTIVAL
CENTER
Leisure; tourist-oriented;
retail and service 80,000 - 250,000 5 - 20 N/A Restaurants; entertainment N/A N/A
OUTLET CENTER
Manufacturers' outlet
stores 50,000 - 400,000 10 - 50 N/A Manufacturers' outlet
stores N/A 25 - 75 miles
* The share of a center's total square footage that is attributable to its anchors
**The area from which 60 - 80% of the center's sales originate ICSC Shopping Center Definitions is published by
International Council of Shopping Centers
1221 Avenue of the Americas
New York, New York 10020-1099
Phone: 646-728-3671
Fax: 212-589-5555
http://www.icsc.org
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To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Steve Griffin, Director Community and Economic Development
Nancy Radzevich, Economic Development Division Manager
Paul Zalmezak, Economic Development Coordinator
Subject: Dempster Dodge TIF District Designation
Date: May 22, 2012
Recommended Action:
Staff recommends City Council adoption of the following ordinance to designate the
proposed Dempster Dodge TIF District as outlined in the state statute 65 ILCS 5/11-
74.4 – Tax Increment Allocation Redevelopment Act. Suspension of the Rules is
requested to allow Introduction and Action on May 29, 2012 to implement the TIF under
the 2010 assessed values.
(A11) Ordinance 55-O-12 Approving a Tax Increment Redevelopment Plan and
Redevelopment Project for the Dempster/Dodge Redevelopment area (“TIF Plan”)
Memorandum
For City Council meeting of May 29, 2012 Item A11
Ordinance 55-O-12 Approving the Proposed Dempster Dodge TIF Plan
For Introduction and Action
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5/16/2012
55-O-12
AN ORDINANCE
Approving a Tax Increment Redevelopment Plan
and Redevelopment Project for the
Dempster/Dodge Redevelopment Project Area
WHEREAS, it is desirable and in the best interest of the citizens of the
City of Evanston, Cook County, Illinois (the "City"), for the City to implement tax
increment allocation financing pursuant to the Tax Increment Allocation Redevelopment
Act, Division 74.4 of Article 11 of the Illinois Municipal Code, as amended (the "Act"), for
a proposed redevelopment and redevelopment project (the "Plan and Project") within
the municipal boundaries of the City within a proposed redevelopment project area (the
"Area") described in Section 1(a) of this Ordinance, which Area constitutes in the
aggregate more than one and one-half acres; and
WHEREAS, pursuant to Section 11-74.4-5 of the Act, the Mayor and City
Council of the City (the "Corporate Authorities") called a public hearing relative to the
Plan and Project and the designation of the Area as a redevelopment project area under
the Act for May 14, 2012; and
WHEREAS, due notice with respect to such hearing was given pursuant
to Section 11-74.4-5 of the Act, said notice being given to taxing districts and to the
Department of Commerce and Economic Opportunity of the State of Illinois by certified
mail on March 27, 2012, by publication on April 19, 2012, and April 26, 2012, and by
certified mail to taxpayers within the Area on April 23, 2012; and
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55-O-12
-2-
WHEREAS, the City has heretofore convened a joint review board as
required by and in all respects in compliance with the provisions of the Act; and
WHEREAS, the Corporate Authorities have reviewed the information
concerning such factors presented at the public hearing and have reviewed other
studies and are generally informed of the conditions in the proposed Area that could
cause the Area to be a "blighted area" as defined in the Act; and
WHEREAS, the Corporate Authorities have reviewed the conditions
pertaining to lack of private investment in the proposed Area to determine whether
private development would take place in the proposed Area as a whole without the
adoption of the proposed Plan; and
WHEREAS, the Corporate Authorities have reviewed the conditions
pertaining to real property in the proposed Area to determine whether contiguous
parcels of real property and improvements thereon in the proposed Area would be
substantially benefited by the proposed Project improvements; and
WHEREAS, the Corporate Authorities have reviewed the proposed Plan
and Project and also the existing comprehensive plan for development of the City as a
whole to determine whether the proposed Plan and Project conform to the
comprehensive plan of the City,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The Corporate Authorities hereby make the following
findings:
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55-O-12
-3-
a. The Area is legally described in Exhibit A attached hereto and incorporated
herein as if set out in full by this reference. The general street location for the Area is
described in Exhibit B attached hereto and incorporated herein as if set out in full by this
reference. The map of the Area is depicted on Exhibit C attached hereto and
incorporated herein as if set out in full by this reference.
b. There exist conditions that cause the Area to be subject to designation as a
redevelopment project area under the Act and to be classified as a conservation area as
defined in Section 11-74.4-3(b) of the Act.
c. The proposed Area on the whole has not been subject to growth and
development through investment by private enterprise and would not be reasonably
anticipated to be developed without the adoption of the Plan.
d. The Plan and Project conform to the comprehensive plan for the development of
the City as a whole, as reflected in the City’s zoning map.
e. As set forth in the Plan it is anticipated that all obligations incurred to finance
redevelopment project costs, if any, as defined in the Plan shall be retired within twenty-
three (23) years after the Area is designated.
f. The parcels of real property in the proposed Area are contiguous, and only those
contiguous parcels of real property and improvements thereon that will be substantially
benefited by the proposed Project improvements are included in the proposed Area.
SECTION 2: The Plan and Project, which were the subject matter of the
public hearing held on May 14, 2012, are hereby adopted and approved. A copy of the
Plan and Project is set forth in Exhibit D attached hereto and incorporated herein as if
set out in full by this reference.
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55-O-12
-4-
SECTION 3: If any section, paragraph, or provision of this Ordinance shall
be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of
such section, paragraph, or provision shall not affect any of the remaining provisions of
this Ordinance.
SECTION 4: All ordinances, resolutions, motions, or orders in conflict
herewith shall be, and the same hereby are, repealed to the extent of such conflict, and
this Ordinance shall be in full force and effect immediately upon its passage by the
Corporate Authorities and approval as provided by law.
SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Ayes: ______________
Nays: ______________
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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A-1
EXHIBIT A
Legal Description of Redevelopment Project Area
THAT PART OF THE NORTH HALF OF SECTION 24, TOWNSHIP 41 NORTH, RANGE 13
EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS, DESCRIBED AS
FOLLOWS:
BEGINNING AT THE NORTHWEST CORNER OF LOT 1 IN BANBURY THIRD
CONSOLIDATION, BEING A PLAT IN THAT PART OF THE NORTHWEST QUARTER OF
SAID SECTION 24, ACCORDING TO THE PLAT THEREOF RECORDED MARCH 27, 1987
AS DOCUMENT NO. 87162463; THENCE SOUTHWESTERLY, WESTERLY,
SOUTHWESTERLY, SOUTHEASTERLY AND SOUTHWESTERLY ALONG THE
NORTHWESTERLY LINE OF SAID LOT 1 TO A POINT THAT IS 241.64 FEET
NORTHWESTERLY OF THE MOST SOUTHWESTERLY CORNER OF SAID LOT 1 AS
MEASURED ALONG SAID NORTHWESTERLY LINE; THENCE SOUTHEASTERLY AT A
RIGHT ANGLE TO SAID NORTHWESTERLY LINE 5.00 FEET; THENCE SOUTHWESTERLY
ALONG A LINE 5.00 FEET SOUTHEASTERLY OF AND PARALLEL TO SAID
NORTHWESTERLY LINE TO A POINT ON THE NORTH RIGHT-OF-WAY LINE OF
GREENLEAF STREET; THENCE EASTERLY ALONG SAID NORTH RIGHT-OF-WAY LINE
OF GREENLEAF STREET TO THE SOUTHWEST CORNER OF LOT 1 IN ARENS
CONTROLS, INC. CONSOLIDATION, BEING A PART OF THE NORTHWEST QUARTER OF
SAID SECTION 24, ACCORDING TO THE PLAT THEREOF RECORDED MAY 20, 1992 AS
DOCUMENT NO. 92349794; THENCE NORTHEASTERLY ALONG THE WESTERLY LINE OF
SAID LOT 1 IN ARENS CONTROLS, INC. CONSOLIDATION TO THE NORTHWEST
CORNER OF SAID LOT 1; THENCE EASTERLY ALONG THE NORTH LINE OF SAID LOT 1
TO A POINT OF CURVE; THENCE SOUTHEASTERLY ALONG SAID CURVE HAVING A
RADIUS OF 40.00 FEET, AN ARC LENGTH OF 64.45 FEET TO A POINT OF TANGENCY ON
THE EAST LINE OF SAID LOT 1; THENCE SOUTHERLY ALONG SAID EAST LINE TO A
CORNER POINT FOR LOT 1 IN SAID BANBURY THIRD CONSOLIDATION; THENCE
EASTERLY ALONG THE SOUTH LINE OF SAID LOT 1 IN BANBURY THIRD
CONSOLIDATION TO A POINT ON THE WEST RIGHT-OF-WAY LINE OF BROWN AVENUE;
THENCE NORTHERLY ALONG SAID WEST RIGHT-OF-WAY LINE OF BROWN AVENUE TO
A POINT ON THE SOUTH LINE OF SAID LOT 1 IN BANBURY THIRD CONSOLIDATION;
THENCE EASTERLY ALONG SAID SOUTH LINE OF LOT 1 AND THE EASTERLY
EXTENSION THEREOF TO THE EAST RIGHT-OF-WAY LINE OF DODGE AVENUE;
THENCE NORTHERLY ALONG SAID EAST RIGHT-OF-WAY LINE TO THE NORTHWEST
CORNER OF LOT 1 IN KEAT’S RESUBDIVISION, BEING A SUBDIVISION IN THE
NORTHEAST QUARTER OF SAID SECTION 24, ACCORDING TO THE PLAT THEREOF
RECORDED SEPTEMBER 28, 1989 AS DOCUMENT NO. 89458950; THENCE WESTERLY
ALONG THE WESTERLY EXTENSION OF THE NORTH LINE OF SAID LOT 1 TO A POINT
OF INTERSECTION WITH THE WEST RIGHT-OF-WAY LINE OF SAID DODGE AVENUE;
THENCE NORTHERLY ALONG SAID WEST RIGHT-OF-WAY LINE TO A POINT OF
INTERSECTION WITH THE SOUTH RIGHT-OF-WAY LINE OF DEMPSTER STREET;
THENCE WESTERLY, NORTHERLY AND WESTERLY ALONG SAID SOUTH RIGHT-OFWAY
LINE TO THE POINT OF BEGINNING.
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B-1
EXHIBIT B
GENERAL STREET LOCATION
The proposed Redevelopment Project Area consists primarily of retail/commercial
parcels southwest of the intersection of Dempster Street and Dodge Avenue.
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C-1
EXHIBIT C
MAP OF REDEVELOPMENT PROJECT AREA
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PROJECT NO.CALC.
DRAWING NO.
DWN.
CHKD.
SCALE:
DATE:
SHEET OF
9575 West Higgins Road
(847) 823-0500
Suite 600, Rosemont, Illinois 60018
ENGINEERING, LTD.IN
PREPARED FOR
1 1
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CITY OF EVANSTON, ILLINOIS
CITY OF EVANSTON
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SCALE IN FEET
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AJK
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02-24-2012
TIF120101B
S:\EVANSTON\120101\SURVEY\TIF120101B.SUR QUARTER OF SECTION 24-41-13EAST LINE OF THE NORTHWESTQUARTER OF SECTION 24-41-13WEST LINE OF THE NORTHEASTQUARTER OF SECTION 13-41-13
SOUTH LINE OF THE SOUTHWEST
WEST EVANSTONEXSITING TIF #6QUARTER OF SECTION 24-41-13
NORTH LINE OF THE NORTHWEST
DEMPSTER / DODGE TIF
DEMPSTER / DODGE TIF
POINT OF BEGINNING
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D-1
EXHIBIT D
REDEVELOPMENT PLAN AND PROJECT
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CITY OF EVANSTON
TIF REDEVELOPMENT PLAN
DEMPSTER/DODGE TIF DISTRICT
“Redevelopment plan" means the comprehensive program of the
municipality for development or redevelopment intended by the
payment of redevelopment project costs to reduce or eliminate
those conditions the existence of which qualified the
redevelopment project area as a "blighted area" or "conservation
area" or combination thereof or "industrial park conservation
area," and thereby to enhance the tax bases of the taxing districts
which extend into the redevelopment project area as set forth in
the Tax Increment Allocation Redevelopment Act, 65 ILCS 5/11-
74.4-3, et. seq., as amended.
Prepared by the City of Evanston, Illinois
in conjunction with
Kane, McKenna and Associates, Inc.
April 2012
DRAFT
As of April 10, 2012
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TABLE OF CONTENTS
I. INTRODUCTION ................................................................................... 1
II. RPA LEGAL DESCRIPTION.................................................................. 6
III. RPA GOALS AND OBJECTIVES............................................................ 7
IV. EVIDENCE OF THE LACK OF DEVELOPMENT AND GROWTH;
FISCAL IMPACT ON TAXING DISTRICTS ........................................... 11
Evidence of the Lack of Development / Growth Within the RPA ..................... 11
Assessment of Fiscal Impact on Affected Taxing Districts ................................ 11
V. TIF QUALIFICATION FACTORS PRESENT IN THE RPA ..................... 12
VI. REDEVELOPMENT PROJECT ............................................................. 13
Redevelopment Plan and Project Objectives ..................................................... 13
Redevelopment Activities .................................................................................. 14
General Land Use Plan ...................................................................................... 15
Additional Design and Control Standards ......................................................... 16
Eligible Redevelopment Project Costs ............................................................... 16
Projected Redevelopment Project Costs ........................................................... 20
Sources of Funds to Pay Redevelopment Project Costs .................................... 22
Nature and Term of Obligations to be Issued ................................................... 22
Most Recent Equalized Assessed Valuation (EAV) for the RPA ....................... 23
Anticipated Equalized Assessed Valuation (EAV) for the RPA ........................ 23
VII. DESCRIPTION & SCHEDULING OF REDEVELOPMENT PROJECT.... 24
Redevelopment Project ..................................................................................... 24
Commitment to Fair Employment Practices / Affirmative Action....................25
Completion of Redevelopment Project and Retirement of Obligations to
Finance Redevelopment Costs .......................................................................... 26
VIII. PROVISIONS FOR AMENDING THE TIF PLAN AND PROJECT .......... 27
APPENDIX 1: Legal Description of Project Area
APPENDIX 2: Boundary Map of Proposed RPA
APPENDIX 3: Existing Land Use Map of RPA
APPENDIX 4: Future Land Use Map of RPA
APPENDIX 5: TIF Qualification Report
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Page 1
I. INTRODUCTION
The City of Evanston (the “City”) is an established community located in northern
Cook County, Illinois along the shores of Lake Michigan. In this report, the City
proposes a Tax Increment Financing Redevelopment Plan (the “Redevelopment
Plan” or “Plan”) to assist a strategically important area in overcoming a number
of redevelopment barriers. The City is pursuing the TIF designation as part of its
overall strategy to promote the revitalization and increased occupancy of a key
retail property located at the southwest corner of Dempster and Dodge Avenue.
Kane, McKenna and Associates, Inc. (“KMA”) has been retained by the City of
Evanston to conduct an analysis of the potential qualification and designation of
the area as a Tax Increment Financing (“TIF”) District, and to assist the City in
drafting this TIF Redevelopment Plan.
The City has two fundamental goals in pursuing the potential TIF District. The
first is to promote redevelopment of the area to improve occupancy levels at one
of the largest retail establishments in Evanston (Evanston Plaza), in coordination
with a new owner that may pursue investments for the site. The second goal is to
further the City’s overall economic development program and thereby diversify
its tax base. As noted in various City reports (including the annual budget, 2006
Strategic Plan and 2000 Comprehensive General Plan), a general City priority is
to implement a range of economic development efforts. For example, in the
City’s most recently adopted budget, the City has “targeted business district
revitalization efforts throughout the City, including the redevelopment potential
of Evanston Plaza.”
TIF Plan Requirements. The City is preparing this Plan as required by the
Tax Increment Allocation Redevelopment Act, (the “Act”) 65 ILCS 5/11-74.4-3,
et. seq., as amended. To establish a TIF district (also known as a Redevelopment
Project Area (“RPA”)), Illinois municipalities must adopt several documents,
including a TIF Redevelopment Plan and Eligibility Report.
The Act enables Illinois municipalities to establish TIF districts, either to
eliminate the presence of blight or to prevent its onset. The Act finds that
municipal TIF authority serves a public interest in order to: “promote and
protect the health, safety, morals, and welfare of the public, that blighted
conditions need to be eradicated and conservation measures instituted, and that
redevelopment of such areas be undertaken; that to remove and alleviate adverse
conditions it is necessary to encourage private investment and restore and
enhance the tax base of the taxing districts in such areas by the development or
redevelopment of project areas” (65 ILCS 5/11-74.4-2(b)).
By definition, a TIF “Redevelopment Plan" means the comprehensive program of
the municipality for development or redevelopment intended by the payment of
redevelopment project costs to reduce or eliminate those conditions the existence
of which qualify the redevelopment project area as a "blighted area,"
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"conservation area" (or combination thereof), or "industrial park conservation
area," and thereby to enhance the tax bases of the taxing districts which extend
into the redevelopment project area as set forth in the Tax Increment Allocation
Redevelopment Act.
Community Background. The City of Evanston is one of the oldest
communities in the State of Illinois, incorporated in 1863 during the Civil War.
After a long period of growth during the late 19th and early 20th century,
population stabilized around its current level in the post-war era. As of the 2010
Census, City population is 74,486.
The City has a number of important assets that make it desirable location for
residents and that fosters a competitive environment for businesses. First, the
City has one of the most highly educated workforces in Illinois. 66% of the adult
population (over age 25) has obtained either a bachelor’s degree or an advanced
degree (master’s degree or other advanced degree). Secondly, the City possesses
a variety of transportation assets, including proximity to the Interstate Highway
System, state highways, a Metra train line, and a CTA (“El”) train line.
Additionally, biking as a commuter option is also expanding, as the CTA and the
RTA increasingly accommodate bicyclists who make connections to downtown
Chicago and suburban destinations.
Third, the City has a long tradition of professional city management, which
ensures efficient, effective, and responsive service delivery to residents and
businesses. Under the current management team, the City has identified
economic development as a priority for service delivery and may expand efforts
in this area.
The Proposed TIF District. The proposed RPA consists of one tax parcel and
is situated at the southwest corner of Dempster and Dodge Avenue. The primary
use for the site is the Dempster Plaza, which is an older retail shopping center
comprising three buildings: a large traditional grocer (as well as connected stores
that are vacant); a series of in-line retail spaces mostly occupied by smaller
retailers; and a group of stores in an outlot building.
The area faces a number of long-standing redevelopment challenges: the
structures in the area are underutilized, the site may require infrastructure
improvements, and end users face the general risk of obsolescence. Regarding
obsolescence, the anchor tenant is a traditional grocer (Dominick’s), which
operates in a highly competitive retail sector undergoing transformation as
traditional grocers face challenges from discount grocers, independent grocers,
“high-end” grocers and even atypical competitors such as national drugstores
chains (now expanding their selection of food items to include perishable
groceries). Remaining retail spaces may require reconfiguration and upgrades in
order to be competitive in the marketplace, and to assist in overcoming
obsolescence. Overall, the proposed TIF District generally suffers from a variety
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of economic development impediments as identified in the TIF Act and as
documented in the TIF Qualification Report (Section V).
Despite the challenges, the proposed Dempster/Dodge TIF has a number of
important advantages that can be potentially leveraged via TIF establishment:
An anchor tenant within the proposed TIF District;
A TIF District at the junction of two arterial roads, which generates the
vehicular traffic necessary to support commercial and retail uses; and
New ownership that intends to coordinate with the City on making
improvements to the site.
Additionally, the area as mentioned would benefit from professional municipal
management and the City’s increasing priority on economic development.
On balance, the Dempster/Dodge TIF area has the potential for redevelopment of
certain underutilized properties. As such, the City has identified a number of
objectives for redevelopment, with tax increment financing acting as a tool to
achieve them. Please refer to Section III of this report for additional information
about the goals, objectives and activities to support redevelopment.
The RPA would be suitable for new development if there is coordination of uses
and redevelopment activity by the City. Through this TIF Redevelopment Plan
and as part of its comprehensive economic development planning, the City
intends to attract and encourage commercial and retail/mixed uses to locate,
upgrade, expand and/or modernize their facilities within Evanston. Through the
establishment of the RPA, the City would implement a program to redevelop key
areas within the new TIF District and in so doing, it would stabilize the area,
extend benefits to the community, and assist affected taxing districts over the
long run.
Rationale for Redevelopment Plan. The City recognizes the need for a
strategy to revitalize properties and promote development within the boundaries
of the RPA. The needed private investment would only be possible if a TIF
district is adopted pursuant to the terms of the Act. Incremental property tax
revenue generated by the project will play a decisive role in encouraging private
development. Site conditions and diverse ownership that has discouraged
intensive private investment in the past will be eliminated. Ultimately, the
implementation of the Plan will benefit both the City and surrounding taxing
districts, by virtue of the expected expansion of the tax base.
The City has determined that the area as a whole would not be developed in a
coordinated manner unless the adoption of the TIF Redevelopment Plan occurs.
The City, with the assistance of KMA, has therefore commissioned this Plan to
use tax increment financing in order to address local needs and to meet
redevelopment goals and objectives.
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The adoption of this Plan makes possible the implementation of a comprehensive
program for the economic redevelopment of the area. By means of public
investment and land assembly, the RPA will become a more viable area that will
attract private investment. The public investment and land assembly will lay the
foundation for the redevelopment of the area with private capital. This in turn
will set the stage for future retail, commercial and mixed use opportunities
surrounding the area.
The designation of the area as an RPA will allow the City to pursue the following
beneficial strategies:
Providing infrastructure that supports subsequent redevelopment plans
for the RPA;
Improvements to the site in preparation for redevelopment (“site prep”)
and improvements to the structures in order to accommodate new
tenants;
Entering into redevelopment agreements in order to redevelop property
and/or to induce new development to locate within the RPA;
Establishing a pattern of land-use activities that will increase efficiency
and economic inter-relationships, especially as such uses complement
adjacent current and/or future commercial opportunities and City
redevelopment projects within the RPA and/or surrounding area; and
Enhancing area appearance through improvements to landscape,
streetscape and signage.
Through this Plan, the City will direct the coordination and assembly of the assets
and investments of the private sector and establish a unified, cooperative public-
private redevelopment effort. Several benefits are expected to accrue to the area:
entry of new businesses; new employment opportunities; and physical and
aesthetic improvements. Ultimately, the implementation of the Plan will benefit
(a) the City, (b) the taxing districts serving the RPA, (c) residents and property
owners adjacent to the RPA, and (d) existing and new businesses within the RPA.
City Findings. The City, through legislative actions as required by the Act,
finds:
That the RPA as a whole has not been subject to growth and development
through investment by private enterprise;
That in order to promote and protect the health, safety, and welfare of the
public, certain conditions that have adversely affected redevelopment within
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the RPA need to be addressed, and that redevelopment of such areas must be
undertaken;
To alleviate the adverse conditions, it is necessary to encourage private
investment and enhance the tax base of the taxing districts in such areas by
the development or redevelopment of certain areas;
That public/private partnerships are determined to be necessary in order to
achieve development goals;
That without the development focus and resources provided for under the Act
and as set forth in this Plan, growth and redevelopment would not reasonably
be expected to be achieved;
That the use of incremental tax revenues derived from the tax rates of various
taxing districts in the RPA for the payment of redevelopment project costs is
of benefit to the taxing districts, because the taxing districts would not derive
the benefits of an increased assessment base without addressing the
coordination of redevelopment; and
That the TIF Redevelopment Plan conforms to the Evanston Comprehensive
Plan, as detailed in Section III of this report.
Additionally, the City finds that it is useful, desirable, and necessary for the City
to assemble land into parcels of sufficient size to encourage development
consistent with current standards.
It is further found, and certified by the City, in connection to the statutory
process required for the adoption of this Plan, that (a) the that the RPA does not
contain over seventy-five (75) inhabited residential units and (b) projected
redevelopment of the RPA will not result in the displacement of ten (10)
inhabited residential units or more. Therefore, this Plan does not include a
Housing Impact Study.
The redevelopment activities that will take place within the RPA will produce
benefits that are reasonably distributed throughout the RPA. Redevelopment of
the RPA area is tenable only if a portion of the improvements and other costs are
funded by TIF.
Pursuant to the Act, the RPA includes only those contiguous parcels of real
property and improvements thereon substantially benefited by the
redevelopment project. Also pursuant to the Act, the area in the aggregate is
more than 1½ acres. A boundary map of the RPA is included in Appendix 2 of
this Plan.
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II. RPA LEGAL DESCRIPTION
The Redevelopment Project Area legal description is attached in Appendix 1.
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III. RPA GOALS AND OBJECTIVES
The City has established a number of economic development goals, objectives,
and strategies which would determine the types of activities to be undertaken
within the proposed Dempster/Dodge TIF District. These efforts would conform
to and promote the achievement of land use objectives in the City’s
Comprehensive Plan.
Exhibit 1
Relationship of Land Use and Economic Development Plans
As indicated in the exhibit above, the City’s primary planning document is the
Comprehensive Plan which describes the overall vision for the City and is the
foundation for City initiatives such as the proposed Dempster/Dodge TIF
District. This overarching planning document determines future land uses and
influences all other City planning efforts such as the TIF planning process.
General Economic Development Goals of the City. Establishment of the
proposed Dempster/Dodge TIF supports the following City-wide objectives
RPA
Objectives,
Strategies and
Measures
General Economic
Development Goals
City Comprehensive Plan Goals
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established in the Comprehensive Plan that would directly determine future
economic development activities and influence the parameters of future
redevelopment projects. Exhibit 2 identifies certain Comprehensive Plan goals
that pertain to the proposed Dempster/Dodge TIF.
Exhibit 2
Components of Comprehensive Plan Applicable to Dempster/Dodge TIF
Comprehensive Plan
Objectives
Policies/Actions
Promote the growth and
redevelopment of business,
commercial, and industrial areas
Encourage the location of new or
expanding businesses in existing
commercial and mixed-use locations that
would benefit from redevelopment,
including the Evanston Plaza
Retain and attract businesses in
order to strengthen Evanston's
economic base
Support a cooperative marketing effort
[with external entities] to attract new
businesses to vacant storefronts and
commercial spaces
Recognize and support the strong
role neighborhood business
districts play in Evanston's
economy and its identity
Protect and enhance the traditional
character of neighborhood business
districts; carefully examine proposed
design changes using the Zoning and Sign
Ordinances, and site plan and appearance
review
Develop strategies where feasible for
addressing parking and circulation
concerns of merchants and surrounding
residents
Support and encourage efforts at
employment assistance and
linkages
Promote and support job readiness and
training programs as well as small business
start-up assistance programs
Invest in annual maintenance of
Evanston’s water and sewer
systems
Complete the ongoing sewer improvement
strategy, stressing preventive maintenance
as an ongoing policy for the future
Source: City of Evanston Comprehensive General Plan, 2000
TIF designation would allow the City to pursue the following objectives within the
RPA:
o Reduce or eliminate blight or other negative factors present within the area;
o Coordinate redevelopment activities within the RPA in order to provide a
positive marketplace signal to private investors;
o Accomplish redevelopment over a reasonable time period;
o Create an attractive overall appearance for the area; and
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o Further the goals and objectives of the Comprehensive Plan.
Ultimately, the implementation of the Redevelopment Plan would contribute to
the economic development of the area and provide new employment
opportunities for City residents.
The RPA-specific objectives would be fulfilled by the execution of certain
strategies, including but not limited to the following:
o Facilitating the preparation of improved and vacant sites, by assisting any
private developer(s) to assemble suitable sites for modern development
needs;
o Coordinating site preparation and rehabilitation of structures to provide
additional land for new development, as appropriate;
o Fostering the replacement, repair, and/or improvement of infrastructure,
including (as needed) sidewalks, streets, curbs, gutters and underground
water and sanitary systems to facilitate the construction of new development
within the RPA;
o Facilitating the provision of adequate on- and off-street parking within the
RPA; and/or
o Coordinating development in tandem with any transportation system
upgrades to make the area more accessible.
To track success in meeting RPA-specific objectives and strategies, the City may
wish to consider establishing certain performance measures that would help the
City monitor the projects to be undertaken within the proposed RPA. The
Government Finance Officers Association recommends that municipalities
adopting TIF districts evaluate actual against projected performance (e.g., using
metrics such as job creation or tax revenue generation). Exhibit 3 below
identifies the types of performance measures the City may consider to track the
performance of projects within the RPA. (Section VI of this report discusses the
types of projects that the City may pursue within the RPA, with the caveat that
specific projects at this point are only conceptual in nature.)
Exhibit 3
Examples of TIF Performance Measures
Measure Examples
Input Public investment ($)
Private investment ($)
Acres of land assembled for TIF
Bond proceeds
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Output/Workload Jobs created or retained
Number of streetscaping fixtures installed
Commercial space created (square feet)
Efficiency Leverage ratio (private investment / public investment)
Cost per square foot of commercial space
Public subsidies per job created/retained
Effectiveness % change in assessed value (AV) in TIF versus AV in rest
of City
% change in AV within TIF before and after TIF creation
Municipal sales taxes before and after TIF creation
Risk Debt coverage ratio
Credit ratings of anchor tenants
Tenant diversification (e.g., percent of total TIF EAV
attributable to top 10 tenants in commercial
development)
Source: An Elected Official’s Guide to Tax Increment Financing,
Government Finance Officers Association, 2005.
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IV. EVIDENCE OF THE LACK OF DEVELOPMENT AND
GROWTH; FISCAL IMPACT ON TAXING DISTRICTS
Evidence of the Lack of Development and Growth within the RPA. As
documented in Appendix 5 of this Plan, the RPA has suffered from the lack of
development and would qualify as a Conservation Area (for the improved sub-
area) and as a blighted area (for the vacant sub-area). In recent years, the area
has not benefited from sustained private investment and/or development,
instead suffering economic decline. Absent intervention by the City, properties
within the RPA would not be likely to gain in value.
The proposed RPA exhibits various conditions which, if not addressed by the
City, would eventually result in blight. Those conditions include structures and
public improvements reflecting obsolescence as well as other deficiencies. These
various conditions discourage private sector investment in business enterprises.
Assessment of Fiscal Impact on Affected Taxing Districts. It is not
anticipated that the implementation of this Plan will have a negative financial
impact on the affected taxing districts. Instead, action taken by the City to
stabilize and cause growth of its tax base through the implementation of this Plan
will have a positive impact on the affected taxing districts by arresting the
potential decline or lag in property values, as measured by assessed valuations
(AV). In short, the establishment of a TIF district would protect other taxing
districts from the potential downside risk of falling AV.
Should the City achieve success in attracting private investment which results in
the need for documented increased services from any taxing districts, the City
will consider the declaration of “surplus funds,” as defined under the Act and
pursuant to any executed intergovernmental agreement. Such funds which are
neither expended nor obligated for TIF-related purposes can be used to assist
affected taxing districts in paying the costs for increased services.
Any surplus Special Tax Allocation Funds (to the extent any surplus exists) will
be shared in proportion to the various tax rates imposed by the taxing districts,
including the City. Any such sharing would be undertaken after all TIF-eligible
costs – either expended or incurred as an obligation by the City – have been duly
accounted for through administration of the Special Tax Allocation Fund to be
established by the City as provided by the Act.
An exception to the tax-sharing provision relates to the City’s utilization of TIF
funding to mitigate the impact of residential redevelopment upon school
districts. In such cases, the City will provide funds to offset the costs incurred by
the eligible school districts in the manner prescribed by 65 ILCS Section 5/11-
74.4.3(q)(7.5) of the Act. It should be noted that new residential uses are not
expected as part of future redevelopment activities. (Refer to Section VI of this
Report, which describes allowable TIF project costs.)
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V. TIF QUALIFICATION FACTORS PRESENT IN
THE RPA
Findings. The RPA was studied to determine its qualifications under the Tax
Increment Allocation Redevelopment Act. It was determined that the area as a
whole qualifies as a TIF district under the Act. Refer to the TIF Qualification
Report, attached as Appendix 5 in this Plan.
Eligibility Survey. Representatives of KMA and City staff evaluated the RPA
from late 2011 to the date of the publication of this Plan. Analysis was aided by
certain reports obtained from the City, reports from City engineering consultants,
on-site due diligence, and other sources. In KMA’s evaluation, only information
was recorded which would help assess the eligibility of the proposed area as a TIF
District.
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VI. REDEVELOPMENT PROJECT
Redevelopment Plan and Project Objectives. As indicated in Section III of
this Report, the City has established a planning process which guides economic
development and land use activities throughout the City. Consistent with the
established planning process, the City proposes to achieve economic development
goals and objectives through the redevelopment of the Dempster/Dodge TIF,
pursuit of projects within the RPA, and the promotion of private investment via
public financing techniques (including but not limited to tax increment
financing).
The project-specific objectives envisioned for the Dempster/Dodge TIF are as
follows:
1) Implementing a plan that provides for the attraction of users and tenants
to redevelop underutilized land and buildings that are available within the
RPA.
2) Constructing public improvements which may include (if necessary):
Street and sidewalk improvements (including new street construction
and widening of current streets; any street widening would conform
with City standards for context-sensitive design);
Utility improvements (including, but not limited to, water, stormwater
management, and sanitary sewer projects consisting of construction
and rehabilitation);
Signalization, traffic control and lighting;
Off-street parking and public parking facilities; and
Landscaping, streetscaping, and beautification.
3) Entering into Redevelopment Agreements with developers for qualified
redevelopment projects, including (but not limited to) the provision of an
interest rate subsidy as allowed under the Act.
4) Providing for site preparation, clearance, environmental remediation, and
demolition, including grading and excavation (any demolition activities
would conform to City criteria for allowing demolition) as needed.
5) Providing for the rehabilitation of structures in order to improve the
occupancy and appearance of the property within the RPA.
6) Exploration and review of job training programs in coordination with any
City, federal, state, and county programs.
7) Entering into agreements for the development and/or construction of
public facilities and infrastructure.
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Redevelopment Activities. Pursuant to the project objectives cited above, the
City will implement a coordinated program of actions. These include, but are not
limited to, land acquisition, land disposition, site preparation, clearance,
demolition, provision of public infrastructure and related public improvements,
construction of new public facilities, and rehabilitation of structures, if necessary.
Such activities conform to the provision of the TIF Act that define the scope of
permissible redevelopment activities.
Site Preparation, Clearance, Relocation and Demolition
Property within the RPA may be improved through the use of site clearance,
excavation, environmental remediation or demolition prior to redevelopment.
The land may also be graded and cleared prior to redevelopment. Relocation may
also be required under the TIF Act; the City would conform to the provisions of
the Act.
Land Assembly and Disposition
Certain properties or interests in properties in the RPA may be acquired by
purchase or the exercise of eminent domain. Properties owned by or acquired by
the City may be assembled and reconfigured into appropriate redevelopment
sites. If necessary, the City would facilitate private acquisition through
reimbursement of acquisition and related costs as well as through the write-down
of its acquisition costs. Such land may be held or disposed of by the City on terms
appropriate for public or private development, including the acquisition of land
needed for construction of public improvements.
Public Improvements
The City may, but is not required to, provide public improvements in the RPA to
enhance the immediate area and support the Plan. Appropriate public
improvements may include, but are not limited to:
Improvements and/or construction of public utilities including extension
of water mains as well as sanitary and storm sewer systems, roadways, and
traffic-related improvements;
Parking facilities; and
Beautification, identification markers, landscaping, lighting, and signage
of public right-of-ways.
Rehabilitation/Taxing District Capital Costs
The City may provide for the rehabilitation of certain structures within the RPA
in order to provide for the redevelopment of the area and conform to City code
provisions. Improvements may include exterior and facade-related work as well
as interior-related work.
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The City may construct or provide for the construction and reimbursement for
new facilities to be owned or used by units of local government. The City does
not expect that locally designated landmarks or properties listed on or eligible for
listing on the National Register of Historic Places (or properties significantly
contributing to districts listed on the National Register of Historic Places) will be
demolished or modified in connection with the Plan.
Interest Rate Write-Down
The City may enter into agreements with for-profit or non-profit
owners/developers whereby a portion of the interest cost for construction,
renovation or rehabilitation projects are paid out of the Special Tax Allocation
fund of the RPA, in accordance with the Act.
Job Training
The City may assist facilities and enterprises located within the RPA in obtaining
job training assistance. Job training and retraining programs currently available
from or through other governments include, but are not limited to:
Federal programs;
State of Illinois programs;
Applicable local vocational educational programs, including
community college sponsored programs; and
Other federal, state, county or non-profit programs that are
currently available or will be developed and initiated over time.
School District Costs
The City may provide for payment of school district costs as provided for in the
Act relating to residential components assisted through TIF funding.
General Land Use Plan. As noted in Section I of this report, the proposed
RPA currently contains primarily retail uses.
Existing land uses are shown in Appendix 3 attached hereto and made a part of
this Plan. Appendix 4 designates future land uses in the Redevelopment Project
Area and includes retail, commercial, and mixed uses. Future land uses will
conform to the Zoning Ordinance and the Comprehensive Plan as either may be
amended from time to time.
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Additional Design and Control Standards. The appropriate design
standards (including any Planned Unit Developments) as set forth in the City’s
Zoning Ordinance and/or Comprehensive Plan shall apply to the RPA.
Eligible Redevelopment Project Costs. Under the TIF statute,
redevelopment project costs mean and include the sum total of all reasonable or
necessary costs incurred or estimated to be incurred as well as any such costs
incidental to the Plan. (Private investments, which supplement “Redevelopment
Project Costs,” are expected to substantially exceed such redevelopment project
costs.) Eligible costs permitted by the Act and pertaining to this Plan include:
(1) Professional Service Costs – Costs of studies, surveys, development of
plans, and specifications, implementation and administration of the
redevelopment plan including but not limited to staff and professional
service costs for architectural, engineering, legal, financial, planning or
other services, provided however that no charges for professional services
may be based on a percentage of the tax increment collected; except that
on and after November 1, 1999 (the effective date of Public Act 91-478), no
contracts for professional services, excluding architectural and
engineering services, may be entered into if the terms of the contract
extend beyond a period of 3 years. After consultation with the
municipality, each tax increment consultant or advisor to a municipality
that plans to designate or has designated a redevelopment project area
shall inform the municipality in writing of any contracts that the
consultant or advisor has entered into with entities or individuals that
have received, or are receiving, payments financed by tax increment
revenues produced by the redevelopment project area with respect to
which the consultant or advisor has performed, or will be performing,
service for the municipality. This requirement shall be satisfied by the
consultant or advisor before the commencement of services for the
municipality and thereafter whenever any other contracts with those
individuals or entities are executed by the consultant or advisor;
The cost of marketing sites within the redevelopment project area to
prospective businesses, developers, and investors;
Annual administrative costs shall not include general overhead or
administrative costs of the municipality that would still have been
incurred by the municipality if the municipality had not designated a
redevelopment project area or approved a redevelopment plan;
In addition, redevelopment project costs shall not include lobbying
expenses;
(2) Property Assembly Costs – Costs including but not limited to acquisition
of land and other property (real or personal) or rights or interests therein,
demolition of buildings, site preparation, site improvements that serve as
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an engineered barrier addressing ground level or below ground
environmental contamination, including, but not limited to parking lots
and other concrete or asphalt barriers, and the clearing and grading of
land;
(3) Improvements to Public or Private Buildings – Costs of rehabilitation,
reconstruction, repair, or remodeling of existing public or private
buildings, fixtures, and leasehold improvements; and the cost of replacing
an existing public building if pursuant to the implementation of a
redevelopment project the existing public building is to be demolished to
use the site for private investment or devoted to a different use requiring
private investment;
(4) Public Works – Costs of the construction of public works or
improvements, except that on and after November 1, 1999, redevelopment
project costs shall not include the cost of constructing a new municipal
public building principally used to provide offices, storage space, or
conference facilities or vehicle storage, maintenance, or repair for
administrative, public safety, or public works personnel and that is not
intended to replace an existing public building as provided under
paragraph (3) of subsection (q) of Section 11-74.4-3 unless either (i) the
construction of the new municipal building implements a redevelopment
project that was included in a redevelopment plan that was adopted by the
municipality prior to November 1, 1999 or (ii) the municipality makes a
reasonable determination in the redevelopment plan, supported by
information that provides the basis for that determination, that the new
municipal building is required to meet an increase in the need for public
safety purposes anticipated to result from the implementation of the
redevelopment plan;
(5) Job Training – Costs of job training and retraining projects, including the
cost of "welfare to work" programs implemented by businesses located
within the redevelopment project area;
(6) Financing Costs – Costs including but not limited to all necessary and
incidental expenses related to the issuance of obligations and which may
include payment of interest on any obligations issued hereunder including
(a) interest accruing during the estimated period of construction of any
redevelopment project for which such obligations are issued and for a
period not exceeding 36 months thereafter and (b) reasonable reserves
related thereto;
(7) Capital Costs – To the extent the municipality by written agreement
accepts and approves the same, all or a portion of a taxing district's capital
costs resulting from the redevelopment project necessarily incurred or to
be incurred within a taxing district in furtherance of the objectives of the
redevelopment plan and project;
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(8) School-Related Costs – For redevelopment project areas designated (or
redevelopment project areas amended to add or increase the number of
tax-increment-financing assisted housing units) on or after November 1,
1999, an elementary, secondary, or unit school district's increased costs
attributable to assisted housing units located within the redevelopment
project area for which the developer or redeveloper receives financial
assistance through an agreement with the municipality or because the
municipality incurs the cost of necessary infrastructure improvements
within the boundaries of the assisted housing sites necessary for the
completion of that housing as authorized by the Act, and which costs shall
be paid by the municipality from the Special Tax Allocation Fund when the
tax increment revenue is received as a result of the assisted housing units
and shall be calculated annually;1
(9) Relocation Costs – To the extent that a municipality determines that
relocation costs shall be paid or is required to make payment of relocation
costs by federal or State law or in order to satisfy subparagraph (7) of
subsection (n) of the Act;
(10) Payment in lieu of taxes;
(11) Other Job Training – Costs of job training, retraining, advanced
vocational education or career education, including but not limited to
courses in occupational, semi-technical or technical fields leading directly
1 The calculation is as follows: (A) for foundation districts, excluding any school district in a municipality with a population
in excess of 1,000,000, by multiplying the district's increase in attendance resulting from the net increase in new students
enrolled in that school district who reside in housing units within the redevelopment project area that have received
financial assistance through an agreement with the municipality or because the municipality incurs the cost of necessary
infrastructure improvements within the boundaries of the housing sites necessary for the completion of that housing as
authorized by the Act since the designation of the redevelopment project area by the most recently available per capita
tuition cost as defined in Section 10-20.12a of the School Code less any increase in general State aid as defined in Section
18-8.05 of the School Code attributable to these added new students subject to the following annual limitations: (i) for
unit school districts with a district average 1995-96 Per Capita Tuition Charge of less than $5,900, no more than 25% of
the total amount of property tax increment revenue produced by those housing units that have received tax increment
finance assistance under the Act; (ii) for elementary school districts with a district average 1995-96 Per Capita Tuition
Charge of less than $5,900, no more than 17% of the total amount of property tax increment revenue produced by those
housing units that have received tax increment finance assistance under the Act; and (iii) for secondary school districts
with a district average 1995-96 Per Capita Tuition Charge of less than $5,900, no more than 8% of the total amount of
property tax increment revenue produced by those housing units that have received tax increment finance assistance
under the Act. (B) For alternate method districts, flat grant districts, and foundation districts with a district average 1995-
96 Per Capita Tuition Charge equal to or more than $5,900, excluding any school district with a population in excess of
1,000,000, by multiplying the district's increase in attendance resulting from the net increase in new students enrolled in
that school district who reside in housing units within the redevelopment project area that have received financial
assistance through an agreement with the municipality or because the municipality incurs the cost of necessary
infrastructure improvements within the boundaries of the housing sites necessary for the completion of that housing as
authorized by the Act since the designation of the redevelopment project area by the most recently available per capita
tuition cost as defined in Section 10-20.12a of the School Code less any increase in general state aid as defined in Section
18-8.05 of the School Code attributable to these added new students subject to the following annual limitations: (i) for
unit school districts, no more than 40% of the total amount of property tax increment revenue produced by those housing
units that have received tax increment finance assistance under the Act; (ii) for elementary school districts, no more than
27% of the total amount of property tax increment revenue produced by those housing units that have received tax
increment finance assistance under the Act; and (iii) for secondary school districts, no more than 13% of the total amount
of property tax increment revenue produced by those housing units that have received tax increment finance assistance
under the Act. (C) For any school district in a municipality with a population in excess of 1,000,000, additional provisions
apply.
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to employment, incurred by one or more taxing districts, provided that
such costs (i) are related to the establishment and maintenance of
additional job training, advanced vocational education or career education
programs for persons employed or to be employed by employers located in
a redevelopment project area; and (ii) when incurred by a taxing district or
taxing districts other than the municipality, are set forth in a written
agreement by or among the municipality and the taxing district or taxing
districts, which agreement describes the program to be undertaken,
including but not limited to the number of employees to be trained, a
description of the training and services to be provided, the number and
type of positions available or to be available, itemized costs of the program
and sources of funds to pay for the same, and the term of the agreement.
Such costs include, specifically, the payment by community college
districts of costs pursuant to Sections 3-37, 3-38, 3-40 and 3-40.1 of the
Public Community College Act and by school districts of costs pursuant to
Sections 10-22.20a and 10-23.3a of The School Code;
(12) Developer Interest Cost – Interest cost incurred by a redeveloper related
to the construction, renovation or rehabilitation of a redevelopment
project provided that:
(A) Such costs are to be paid directly from the special tax allocation
fund established pursuant to the Act;
(B) Such payments in any one year may not exceed 30% of the annual
interest costs incurred by the redeveloper with regard to the redevelopment
project during that year;
(C) If there are not sufficient funds available in the special tax
allocation fund to make the payment then the amounts so due shall accrue and
be payable when sufficient funds are available in the special tax allocation
fund;
(D) The total of such interest payments paid pursuant to the Act may
not exceed 30% of the total (i) cost paid or incurred by the redeveloper for the
redevelopment project plus (ii) redevelopment project costs excluding any
property assembly costs and any relocation costs incurred by a municipality
pursuant to the Act;
(E) The cost limits set forth in subparagraphs (B) and (D) of paragraph
shall be modified for the financing of rehabilitated or new housing units for
low-income households and very low-income households, as defined in
Section 3 of the Illinois Affordable Housing Act. The percentage of 75% shall
be substituted for 30% in subparagraphs (B) and (D);
(F) Instead of the eligible costs provided by subparagraphs (B) and (D),
as modified by this subparagraph, and notwithstanding any other provisions of
the Act to the contrary, the municipality may pay from tax increment revenues
up to 50% of the cost of construction of new housing units to be occupied by
low-income households and very low-income households as defined in Section
3 of the Illinois Affordable Housing Act. The cost of construction of those units
may be derived from the proceeds of bonds issued by the municipality under
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the Act or other constitutional or statutory authority or from other sources of
municipal revenue that may be reimbursed from tax increment revenues or the
proceeds of bonds issued to finance the construction of that housing. The
eligible costs provided under this subparagraph (F) shall be an eligible cost for
the construction, renovation, and rehabilitation of all low and very low-income
housing units, as defined in Section 3 of the Illinois Affordable Housing Act,
within the redevelopment project area. If the low and very low-income units
are part of a residential redevelopment project that includes units not
affordable to low and very low-income households, only the low and very low-
income units shall be eligible for benefits under subparagraph (F).2
The TIF Act prohibits certain costs. Unless explicitly stated herein the cost of
construction of new privately-owned buildings shall not be an eligible
redevelopment project cost. In addition, the statute prohibits costs related to
retail development that results in the closing of nearby facilities of the same
retailers. Specifically, none of the redevelopment project costs enumerated in the
Act shall be eligible redevelopment project costs if those costs would provide
direct financial support to a retail entity initiating operations in the
redevelopment project area while terminating operations at another Illinois
location within 10 miles of the redevelopment project area but outside the
boundaries of the redevelopment project area municipality.3
Projected Redevelopment Project Costs. Estimated project costs are
shown in Exhibit 4 below. Adjustments to estimated line-item costs below are
expected and may be made without amendment to the Redevelopment Plan.
Each individual project cost will be reevaluated in light of the projected private
development and resulting tax revenues as it is considered for public financing
under the provisions of the Act.
Further, the projected cost of an individual line-item as set forth below is not
intended to place a limit on the described line-item expenditure. Adjustments
may be made in line-items, either increasing or decreasing line-item costs for
redevelopment. The specific items listed below are not intended to preclude
payment of other eligible redevelopment project costs in connection with the
2 The standards for maintaining the occupancy by low-income households and very low-income households, as defined in
Section 3 of the Illinois Affordable Housing Act, of those units constructed with eligible costs made available under the
provisions of this subparagraph (F) of paragraph (11) shall be established by guidelines adopted by the municipality. The
responsibility for annually documenting the initial occupancy of the units by low-income households and very low-income
households, as defined in Section 3 of the Illinois Affordable Housing Act, shall be that of the then current owner of the
property. For ownership units, the guidelines will provide, at a minimum, for a reasonable recapture of funds, or other
appropriate methods designed to preserve the original affordability of the ownership units. For rental units, the guidelines
will provide, at a minimum, for the affordability of rent to low and very low-income households. As units become
available, they shall be rented to income-eligible tenants. The municipality may modify these guidelines from time to time;
the guidelines, however, shall be in effect for as long as tax increment revenue is being used to pay for costs associated
with the units or for the retirement of bonds issued to finance the units or for the life of the redevelopment project area,
whichever is later.
3 Termination means a closing of a retail operation that is directly related to the opening of the same operation or like
retail entity owned or operated by more than 50% of the original ownership in a redevelopment project area, but it does
not mean closing an operation for reasons beyond the control of the retail entity, as documented by the retail entity,
subject to a reasonable finding by the municipality that the current location contained inadequate space, had become
economically obsolete, or was no longer a viable location for the retailer or serviceman.
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redevelopment of the RPA, provided the total amount of payment for eligible
redevelopment project costs (the “Total Estimated TIF Budget” in Exhibit 4) shall
not exceed the amount set forth below, as adjusted pursuant to the Act.
Exhibit 4
RPA Project Cost Estimates
Program Actions/Improvements
Estimated
Costs
Land Acquisition, Assembly, and Relocation $500,000
Site Preparation, Including Environmental Remediation,
Demolition, and Site Grading
$4,000,000
Utility Improvements (Including Water, Storm, Sanitary Sewer,
Service of Public Facilities, and Road Improvements)
$3,000,000
Rehabilitation of Existing Structures; Taxing District Capital
Improvements
$4,750,000
Public Facilities (including Parking Facilities and Streetscaping) $4,000,000
Interest Costs Pursuant to the Act $1,250,000
Professional Service Costs (Including Planning, Legal, Engineering,
Administrative, Annual Reporting, and Marketing)
$1,250,000
Job Training $1,000,000
Statutory School District Payments $250,000
TOTAL ESTIMATED TIF BUDGET $20,000,000
Notes:
(1) All project cost estimates are in 2012 dollars. Costs may be adjusted for inflation per the TIF Act.
(2) In addition to the costs identified in the exhibit above, any bonds issued to finance a phase of the Project may include
an amount sufficient to pay (a) customary and reasonable charges associated with the issuance of such obligations, (b)
interest on such bonds, and (c) capitalized interest and reasonably required reserves.
(3) Adjustments to the estimated line-item costs above are expected. Adjustments may be made in line-items within the
total, either increasing or decreasing line-items costs for redevelopment. Each individual project cost will be reevaluated
in light of the projected private development and resulting tax revenues as it is considered for public financing under the
provisions of the Act. The individual line-items set forth above are not intended to place an individual limit on the
described expenditures – provided that the total amount of payments for eligible redevelopment project costs shall not
exceed the “total estimated TIF budget” listed above.
As explained in the following sub-section, incremental property tax revenues
from any contiguous RPA may used to pay eligible costs for the Dempster/Dodge
TIF.
Sources of Funds to Pay Redevelopment Project Costs. Funds necessary
to pay for public improvements and other project costs eligible under the Act are
to be derived principally from incremental property tax revenues, proceeds from
municipal obligations to be retired primarily with such revenues, and interest
earned on resources available but not immediately needed for the Plan. In
addition, pursuant to the TIF Act and this Plan, the City may utilize net
incremental property tax revenues received from other contiguous RPAs to pay
eligible redevelopment project costs or obligations issued to pay such costs in
contiguous project areas. This would include contiguous TIFs that the City may
establish in the future. (Conversely, incremental revenues from the
Dempster/Dodge TIF may be allocated to any contiguous TIF Districts.)
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Redevelopment project costs as identified in Exhibit 4 specifically authorize those
eligible costs set forth in the Act and do not address the preponderance of the
costs to redevelop the area. The majority of development costs will be privately
financed. TIF or other public sources are to be used, subject to approval by the
City Council, only to leverage and commit private redevelopment activity.
The incremental tax revenues which will be used to pay debt service on the
municipal obligations (if any) and to directly pay redevelopment project costs
shall be the incremental increase in property taxes. The property tax increment
would be attributable to the increase in the equalized assessed value of each
taxable lot, block, tract or parcel of real property in the RPA – over and above the
initial equalized assessed value of each such lot, block, tract or parcel in the RPA
in the 2010 tax year for the RPA.
Among the other sources of funds which may be used to pay for redevelopment
project costs and debt service on municipal obligations issued to finance project
costs are the following: certain local sales or utility taxes, special service area
taxes, the proceeds of property sales, certain land lease payments, certain Motor
Fuel Tax revenues, certain state and federal grants or loans, certain investment
income, and such other sources of funds and revenues as the City may from time
to time deem appropriate.
Nature and Term of Obligations to Be Issued. The City may issue
obligations secured by the Special Tax Allocation Fund established for the
Redevelopment Project Area pursuant to the Act or such other funds as are
available to the City by virtue of its power pursuant to the Illinois State
Constitution.
Any and all obligations issued by the Village pursuant to this Plan and the Act
shall be retired not more than twenty-three (23) years after the date of adoption
of the ordinance approving the RPA, or as such a later time permitted pursuant to
the Act and to the extent such obligations are reliant upon the collection of
incremental property tax revenues from the completion of the twenty-third year
of the TIF, with taxes collected in the twenty-fourth year. However, the final
maturity date of any obligations issued pursuant to the Act may not be later than
twenty (20) years from their respective date of issuance.
One or more series of obligations may be issued from time to time in order to
implement this Plan. The total principal and interest payable in any year on all
obligations shall not exceed the amount available in that year or projected to be
available in that year. The total principal and interest may be payable from tax
increment revenues (including tax increment revenues from current or future
contiguous TIF Districts) and from bond sinking funds, capitalized interest, debt
service reserve funds, and all other sources of funds as may be provided by
ordinance.
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Certain revenues may be declared as surplus funds if not required for: principal
and interest payments, required reserves, bond sinking funds, redevelopment
project costs, early retirement of outstanding securities, or facilitating the
economical issuance of additional bonds necessary to accomplish the
Redevelopment Plan. Such surplus funds shall then become available for
distribution annually to taxing districts overlapping the RPA in the manner
provided by the Act.
Securities may be issued on either a taxable or tax-exempt basis, as general
obligation or revenue bonds. Further, the securities may be offered on such
terms as the City may determine, with or without the following features:
capitalized interest; deferred principal retirement; interest rate limits (except as
limited by law); and redemption provisions. Additionally, such securities may be
issued with either fixed rate or floating interest rates.
Most Recent Equalized Assessed Valuation for the RPA. The most
recent equalized assessed valuation for the RPA is based on the 2010 EAV, and is
estimated to be approximately $10,816,879. It is anticipated the estimated base
EAV for establishment of the RPA will be the 2010 EAV. (The 2010 EAV estimate
herein is to be updated when the State of Illinois equalizer is published and
values are certified.)
Anticipated Equalized Assessed Valuation for the RPA. Upon
completion of the anticipated private development of the RPA over a twenty-
three (23) year period, it is estimated that the EAV of the property within the
RPA would increase to approximately $30,000,000 to $35,000,000 depending
upon market conditions and the scope of the redevelopment projects.
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VII. DESCRIPTION AND SCHEDULING OF
REDEVELOPMENT PROJECT
Redevelopment Project. The City will implement a strategy with full
consideration given to the availability of both public and private funding. It is
anticipated that a phased redevelopment will be undertaken.
The Redevelopment Project will begin as soon as the private entities have
obtained financing approvals for appropriate projects and such uses conform to
City zoning and planning requirements, or if the City undertakes redevelopment
activities pursuant to this Plan. Depending upon the scope of the development as
well as the actual uses, the following activities may be undertaken by the City:
Land Assembly and Relocation: Certain properties in the RPA may be
acquired and assembled into an appropriate redevelopment site, with
relocation costs undertaken as provided by the Act. If necessary, the City
would facilitate private acquisition through reimbursement or write-down of
related costs, including without limitation the acquisition of land needed for
construction of public improvements.
Demolition and Site Preparation: The existing improvements located within
the RPA may have to be reconfigured or prepared to accommodate new uses
or expansion plans. Demolition of certain parcels may be necessary for future
projects. Additionally, the redevelopment plan contemplates site preparation,
or other requirements including environmental remediation necessary to
prepare the site for desired redevelopment projects.
Rehabilitation: The City may assist in the rehabilitation of buildings or site
improvements located within the RPA.
Landscaping/Buffering/Streetscaping: The City may fund certain
landscaping projects, which serve to beautify public properties or rights-of-
way and provide buffering between land uses.
Water, Sanitary Sewer, Storm Sewer and Other Utility Improvements:
Certain utilities may be extended or re-routed to serve or accommodate the
new development. Upgrading of existing utilities may be undertaken. The
City may also undertake the provision of necessary detention or retention
ponds.
Roadway/Street/Parking Improvements: The City may widen and/or vacate
existing roads. Certain secondary streets/roads may be extended or
constructed. Related curb, gutter, and paving improvements could also be
constructed as needed. Parking facilities may be constructed that would be
available to the public. Utility services may also be provided or relocated in
order to accommodate redevelopment activities.
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Traffic Control/Signalization: Traffic control or signalization improvements
that improve access to the RPA and enhance its redevelopment may be
constructed.
Public Safety-Related Infrastructure: Certain public safety improvements
including, but not limited to, public signage, public facilities, and streetlights
may be constructed or implemented.
School District Costs: The payment of such costs may be provided pursuant
to the requirements of the TIF Act.
Interest Costs Coverage: The City may fund certain interest costs incurred by
a developer for construction, renovation or rehabilitation of a redevelopment
project. Such funding would be paid for out of annual tax increment revenue
generated from the RPA as allowed under the Act.
Professional Services: The City may fund necessary planning, legal,
engineering, administrative and financing costs during project
implementation. The City may reimburse itself from annual tax increment
revenue if available.
Commitment to Fair Employment Practices and Affirmative Action.
As part of any Redevelopment Agreement entered into by the City and any
private developers, both parties will agree to establish and implement an
honorable, progressive, and goal-oriented affirmative action program that serves
appropriate sectors of the City. The program will conform to the most recent City
policies and plans.
With respect to the public/private development’s internal operations, both
entities will pursue employment practices which provide equal opportunity to all
people regardless of sex, color, race, creed, or sexual orientation. Neither party
will discriminate against any employee or applicant because of sex, marital
status, national origin, age, sexual orientation, or the presence of physical
handicaps. These nondiscriminatory practices will apply to all areas of
employment, including: hiring, upgrading and promotions, terminations,
compensation, benefit programs, and education opportunities.
All those involved with employment activities will be responsible for
conformance to this policy and compliance with applicable state and federal
regulations.
The City and private developers will adopt a policy of equal employment
opportunity and will include or require the inclusion of this statement in all
contracts and subcontracts at any level. Additionally, any public/private entities
will seek to ensure and maintain a working environment free of harassment,
intimidation, and coercion at all sites, and in all facilities at which all employees
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are assigned to work. It shall be specifically ensured that all on-site supervisory
personnel are aware of and carry out the obligation to maintain such a working
environment, with specific attention to minority and/or female individuals.
Finally, the entities will utilize affirmative action to ensure that business
opportunities are provided and that job applicants are employed and treated in a
nondiscriminatory manner. Underlying this policy is the recognition by the
entities that successful affirmative action programs are important to the
continued growth and vitality of the community.
Completion of Redevelopment Project and Retirement of Obligations
to Finance Redevelopment Costs. This Redevelopment Project and
retirement of all obligations to finance redevelopment costs will be completed
within twenty-three (23) years after the adoption of an ordinance designating the
Redevelopment Project Area. The actual date for such completion and retirement
of obligations shall not be later than December 31 of the year in which the
payment to the municipal treasurer pursuant to the Act is to be made with
respect to ad valorem taxes levied in the twenty-third calendar year after the
ordinance approving the RPA is adopted.
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VIII. PROVISIONS FOR AMENDING THE TIF PLAN
AND PROJECT
This Plan may be amended pursuant to the provisions of the Act.
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APPENDIX 1
Legal Description of Project Area
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LEGAL DESCRIPTION (DEMPSTER/DODGE TIF):
THAT PART OF THE NORTH HALF OF SECTION 24, TOWNSHIP 41 NORTH, RANGE 13
EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS, DESCRIBED AS
FOLLOWS:
BEGINNING AT THE NORTHWEST CORNER OF LOT 1 IN BANBURY THIRD
CONSOLIDATION, BEING A PLAT IN THAT PART OF THE NORTHWEST QUARTER OF
SAID SECTION 24, ACCORDING TO THE PLAT THEREOF RECORDED MARCH 27, 1987
AS DOCUMENT NO. 87162463; THENCE SOUTHWESTERLY, WESTERLY,
SOUTHWESTERLY, SOUTHEASTERLY AND SOUTHWESTERLY ALONG THE
NORTHWESTERLY LINE OF SAID LOT 1 TO A POINT THAT IS 241.64 FEET
NORTHWESTERLY OF THE MOST SOUTHWESTERLY CORNER OF SAID LOT 1 AS
MEASURED ALONG SAID NORTHWESTERLY LINE; THENCE SOUTHEASTERLY AT A
RIGHT ANGLE TO SAID NORTHWESTERLY LINE 5.00 FEET; THENCE SOUTHWESTERLY
ALONG A LINE 5.00 FEET SOUTHEASTERLY OF AND PARALLEL TO SAID
NORTHWESTERLY LINE TO A POINT ON THE NORTH RIGHT-OF-WAY LINE OF
GREENLEAF STREET; THENCE EASTERLY ALONG SAID NORTH RIGHT-OF-WAY LINE
OF GREENLEAF STREET TO THE SOUTHWEST CORNER OF LOT 1 IN ARENS
CONTROLS, INC. CONSOLIDATION, BEING A PART OF THE NORTHWEST QUARTER OF
SAID SECTION 24, ACCORDING TO THE PLAT THEREOF RECORDED MAY 20, 1992 AS
DOCUMENT NO. 92349794; THENCE NORTHEASTERLY ALONG THE WESTERLY LINE OF
SAID LOT 1 IN ARENS CONTROLS, INC. CONSOLIDATION TO THE NORTHWEST
CORNER OF SAID LOT 1; THENCE EASTERLY ALONG THE NORTH LINE OF SAID LOT 1
TO A POINT OF CURVE; THENCE SOUTHEASTERLY ALONG SAID CURVE HAVING A
RADIUS OF 40.00 FEET, AN ARC LENGTH OF 64.45 FEET TO A POINT OF TANGENCY ON
THE EAST LINE OF SAID LOT 1; THENCE SOUTHERLY ALONG SAID EAST LINE TO A
CORNER POINT FOR LOT 1 IN SAID BANBURY THIRD CONSOLIDATION; THENCE
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EASTERLY ALONG THE SOUTH LINE OF SAID LOT 1 IN BANBURY THIRD
CONSOLIDATION TO A POINT ON THE WEST RIGHT-OF-WAY LINE OF BROWN AVENUE;
THENCE NORTHERLY ALONG SAID WEST RIGHT-OF-WAY LINE OF BROWN AVENUE TO
A POINT ON THE SOUTH LINE OF SAID LOT 1 IN BANBURY THIRD CONSOLIDATION;
THENCE EASTERLY ALONG SAID SOUTH LINE OF LOT 1 AND THE EASTERLY
EXTENSION THEREOF TO THE EAST RIGHT-OF-WAY LINE OF DODGE AVENUE;
THENCE NORTHERLY ALONG SAID EAST RIGHT-OF-WAY LINE TO THE NORTHWEST
CORNER OF LOT 1 IN KEAT’S RESUBDIVISION, BEING A SUBDIVISION IN THE
NORTHEAST QUARTER OF SAID SECTION 24, ACCORDING TO THE PLAT THEREOF
RECORDED SEPTEMBER 28, 1989 AS DOCUMENT NO. 89458950; THENCE WESTERLY
ALONG THE WESTERLY EXTENSION OF THE NORTH LINE OF SAID LOT 1 TO A POINT
OF INTERSECTION WITH THE WEST RIGHT-OF-WAY LINE OF SAID DODGE AVENUE;
THENCE NORTHERLY ALONG SAID WEST RIGHT-OF-WAY LINE TO A POINT OF
INTERSECTION WITH THE SOUTH RIGHT-OF-WAY LINE OF DEMPSTER STREET;
THENCE WESTERLY, NORTHERLY AND WESTERLY ALONG SAID SOUTH RIGHT-OF-
WAY LINE TO THE POINT OF BEGINNING.
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APPENDIX 2
Boundary Map of RPA
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APPENDIX 3
Existing Land Use Map of RPA
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PROJECT NO.CALC.
DRAWING NO.
DWN.
CHKD.
SCALE:
DATE:
SHEET OF
9575 West Higgins Road
(847) 823-0500
Suite 600, Rosemont, Illinois 60018
ENGINEERING, LTD.IN
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APPENDIX 4
Future Land Use Map of RPA
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9575 West Higgins Road
(847) 823-0500
Suite 600, Rosemont, Illinois 60018
ENGINEERING, LTD.IN
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CITY OF EVANSTON
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SCALE IN FEET
0 150
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KJR
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WEST EVANSTONEXSITING TIF #6QUARTER OF SECTION 24-41-13
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DEMPSTER / DODGE TIF
POINT OF BEGINNING
FUTURE LAND USE MAP
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APPENDIX 5
TIF Qualification Report
Prepared by Kane, McKenna and Associates
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CITY OF EVANSTON, ILLINOIS
PRELIMINARY TIF QUALIFICATION REPORT
PROPOSED DEMPSTER/DODGE
REDEVELOPMENT PROJECT AREA
A preliminary analysis to assess the likelihood that all or a portion of an
area located in the City of Evanston would qualify as a blighted-improved
area as defined in the Tax Increment Allocation Redevelopment Act, 65
ILCS 5/11-74.4-3, et seq., as amended.
Prepared for: City of Evanston, Illinois
Prepared Jointly by: Kane, McKenna and Associates, Inc.
and
The City of Evanston
April 2012
DRAFT
As of April 10, 2012
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PROPOSED DEMPSTER/DODGE REDEVELOPMENT PROJECT AREA
TIF QUALIFICATION ASSESSMENT
TABLE OF CONTENTS
SECTION TITLE PAGE
Executive Summary i
I. Background 1
II. Qualification Criteria 2
III. Evaluation Methodology 5
IV. Qualification Findings for Proposed RPA 6
V. Summary of Findings; Overall Assessment 10
of Qualification
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EXECUTIVE SUMMARY
Kane, McKenna and Associates, Inc. (KMA) has been retained by the City of Evanston,
Illinois (the “City”) to conduct an analysis of the potential qualification and designation
of certain property located in the City, to be addressed herein as the proposed
Redevelopment Project Area (the “RPA” or “TIF District”).
The City is pursuing the RPA designation as part of its strategy to promote the
revitalization of the property and thereby assist the City in achieving its public policy
goal of promoting economic redevelopment. By undertaking the designation, the City
will help strengthen the RPA as a significant contributor to the City’s overall economic
base.
Based upon the preliminary analysis completed to date, KMA has reached the following
conclusions regarding the potential qualification of the RPA as a TIF District:
1) The proposed TIF District meets the criteria for a “blighted area” with
improvements, as the term is defined under the TIF Act – Overall, the parcels within
the proposed TIF District either have declined, or are in danger of declining, toward a
blighted condition. This condition prevents, or threatens to prevent, the healthy
economic and physical development of properties in a manner that the community
deems essential to its overall economic health.
2) Current conditions impede redevelopment – The conditions found within the
proposed TIF District present a barrier to the area’s successful redevelopment. Without
the use of City planning and economic development resources to mitigate such
conditions, potential redevelopment activities are not likely to be economically feasible.
3) Viable redevelopment sites could produce incremental revenue – Within the
proposed TIF District, there are parcels which potentially could be redeveloped or
rehabilitated and thereby produce incremental property tax revenue or additional sales
tax revenue. Such revenue, used in combination with other City resources for
redevelopment incentives or public improvements, would likely stimulate private
investment and job creation in these sites and ultimately throughout the TIF District.
4) Pursuit of TIF designation is recommended – To mitigate the existing conditions
(thereby promoting the improved physical condition of the proposed RPA) and to
leverage the City’s investment and redevelopment efforts, KMA recommends that the
City pursue the formal TIF designation process for the RPA.
Because the City will not pursue the redevelopment of residential parcels that could
potentially dislocate 10 or more residential units within the proposed TIF district, the
City will not conduct a housing impact study pursuant to the TIF Act.
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I. BACKGROUND
In the context of planning for the proposed Redevelopment Project Area, the City has
initiated a study of the area to determine whether it would potentially qualify as a TIF
District. Kane, McKenna and Associates, Inc. agreed to undertake the study of the
proposed RPA or TIF District on the City’s behalf.
Current Land Use. The proposed RPA is a compact area situated at the southwest
corner of Dempster Road and Dodge Avenue. The Dempster/Dodge intersection is a
key commercial node in Evanston, and though currently underutilized, it has a number
of assets that could be leveraged as part of its future redevelopment.
Overall, the area faces a number of redevelopment impediments as described in Section
IV of this report. Obsolescence and excessive vacancies are the principal impediments
that reduce the competitiveness of the area.
General Redevelopment Objectives. The redevelopment of the proposed RPA is
consistent with the City’s overarching land use objectives, which are contained in the
Comprehensive Plan, zoning ordinance and other land use planning elements. In the
Comprehensive Plan adopted in 2000, the City has articulated a number of economic
development objectives which would be supported by the City’s adoption of the
proposed RPA as a TIF District. For example, a goal is to promote “growth and
redevelopment of businesses, commercial, and industrial areas” including the
Dempster/Dodge area. It further states that the City of Evanston “has an interest in the
success of this important intersection and should support redevelopment plans that will
enhance the commercial area.”
Given the gap between the City’s goals for the area versus the current conditions
described in this report, the City has determined that the redevelopment of the proposed
RPA would be highly beneficial to the community. With a redevelopment strategy in
place, the economic base of the RPA would be stabilized and increased – thereby
benefiting the community as a whole. Without such a redevelopment strategy, the
adverse conditions identified in this report would likely worsen.
General Scope and Methodology. KMA performed its analysis by conducting a
series of meetings and discussions with City staff, starting in September 2011 and
continuing periodically up to the date of this report. The purpose of the meetings was to
gather data related to the qualification criteria for properties included in the study area.
These meetings were complemented by a series of field surveys for the entire area to
evaluate the condition of the proposed RPA, on a parcel-by-parcel basis. The field
surveys and data collected have been utilized to test the likelihood that the proposed
RPA would qualify for TIF designation.
The qualification factors discussed in this report would qualify the proposed RPA as a
blighted-improved area, as the term is defined pursuant to the TIF Act.
For additional information about KMA’s data collection and evaluation methods, refer
to Section III of this report.
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II. QUALIFICATION CRITERIA
With the assistance of City staff, Kane, McKenna and Associates, Inc. assessed the
proposed RPA to determine the likelihood that qualifying factors listed in the Act would
be present. The relevant provisions of the Act are cited below.
The Act sets out specific procedures which must be adhered to in designating a
redevelopment project area (RPA). By definition, a “redevelopment project area” is:
“An area designated by the municipality, which is not less in the aggregate than
1½ acres and in respect to which the municipality has made a finding that there
exist conditions which cause the area to be classified as a blighted area or a
Conservation Area, or a combination of both blighted areas and Conservation
Areas.”
Under the Act, “blighted-improved area” means any improved or vacant area within the
boundaries of a redevelopment project area located within the territorial limits of the
municipality where certain conditions are met, as identified below.
TIF Qualification Factors for a Blighted-Improved Area. In accordance with
the TIF Act, KMA performed an assessment to determine if the proposed RPA qualified
as a blighted-improved area. The following factors were examined to determine TIF
qualification:
If a blighted-improved area, industrial, commercial and residential buildings or
improvements are detrimental to the public safety, health or welfare because of a
combination of five (5) or more of the following factors, each of which is (i) present, with
that presence documented to a meaningful extent so that a municipality may reasonably
find that the factor is clearly present within the intent of the Act and (ii) reasonably
distributed throughout the improved part of the redevelopment project area:
(A) Dilapidation. An advanced state of disrepair or neglect of necessary
repairs to the primary structural components of building or improvements in
such a combination that a documented building condition analysis determines
that major repair is required or the defects are so serious and so extensive that
the buildings must be removed.
(B) Obsolescence. The condition or process of falling into disuse. Structures
become ill-suited for the original use.
(C) Deterioration. With respect to buildings, defects include but are not
limited to, major defects in the secondary building components such as doors,
windows, porches, gutters, downspouts, and fascia. With respect to surface
improvements, that the condition of roadways, alleys, curbs, gutters, sidewalks,
off-street parking and surface storage areas evidence deterioration, including, but
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limited to, surface cracking, crumbling, potholes, depressions, loose paving
material and weeds protruding through paved surfaces.
(D) Presence of Structures Below Minimum Code Standards. All structures
that do not meet the standards of zoning, subdivision, building, fire and other
governmental codes applicable to property, but not including housing and
property maintenance codes.
(E) Illegal Use of Individual Structures. The use of structures in violation of
applicable federal, State, or local laws, exclusive of those applicable to the
presence of structures below minimum code standards.
(F) Excessive Vacancies. The presence of buildings that are unoccupied or
under-utilized and that represent an adverse influence on the area because of the
frequency, extent or duration of the vacancies.
(G) Lack of Ventilation, Light, or Sanitary Facilities. The absence of adequate
ventilation for light or air circulation in spaces or rooms without windows, or that
require the removal of dust, odor, gas, smoke or other noxious airborne
materials. Inadequate natural light and ventilation means the absence of
skylights or windows for interior spaces or rooms and improper window sizes and
amounts by room area to window area ratios. Inadequate sanitary facilities refers
to the absence or inadequacy of garbage storage and enclosure, bathroom
facilities, hot water and kitchens and structural inadequacies preventing ingress
and egress to and from all rooms and units within a building.
(H) Inadequate Utilities. Underground and overhead utilities such as storm
sewers and storm drainage, sanitary sewers, water lines and gas, telephone and
electrical services that are shown to be inadequate. Inadequate utilities are those
that are: (i) of insufficient capacity to serve the uses in the redevelopment project
area; (ii) deteriorated, antiquated, and obsolete or in disrepair; or (iii) lacking
within the redevelopment project area.
(I) Excessive Land Coverage and Overcrowding of Structures and Community
Facilities. The over-intensive use of property and the crowding of buildings and
accessory facilities onto a site. Examples of problem conditions warranting the
designation of an area as exhibiting excessive land coverage are: (i) the presence
of buildings either improperly situated on parcels or located on parcels of
inadequate size and shape in relation to present-day standards of development
for health and safety and (ii) the presence of multiple buildings on a single parcel.
For there to be a finding of excessive land coverage, these parcels must exhibit
one or more of the following conditions: insufficient provision for light and air
within or around buildings, increased threat of spread of fire due to the close
proximity of buildings, lack of adequate or proper access to a public right-of-way,
lack of reasonably required off-street parking or inadequate provision for loading
service.
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(J) Deleterious Land-Use or Layout. The existence of incompatible land-use
relationships, buildings occupied by inappropriate mixed-uses, or uses
considered to be noxious, offensive or unsuitable for the surrounding area.
(K) Environmental Clean-Up. The proposed redevelopment project area has
incurred Illinois Environmental Protection Agency or United States
Environmental Protection Agency remediation costs for (or a study conducted by
an independent consultant recognized as having expertise in environmental
remediation has determined a need for) the clean-up of hazardous waste,
hazardous substances or underground storage tanks required by State or federal
law. Any such remediation costs would constitute a material impediment to the
development or redevelopment of the redevelopment project area.
(L) Lack of Community Planning. The proposed redevelopment project area was
developed prior to or without the benefit or guidance of a community plan. This
means that the development occurred prior to the adoption by the municipality of
a comprehensive or other community plan or that the plan was not followed at
the time of the area’s development. This factor must be documented by evidence
of adverse or incompatible land-use relationships, inadequate street layout,
improper subdivision, parcels of inadequate shape and size to meet
contemporary development standards or other evidence demonstrating an
absence of effective community planning.
(M) “Stagnant” EAV. The total equalized assessed value (EAV) of the proposed
redevelopment project area has declined for three (3) of the last five (5) calendar
years, or is increasing at an annual rate that is less than the balance of the
municipality for three (3) of the last five (5) calendar years, or is increasing at an
annual rate that is less than the Consumer Price Index for All Urban Consumers
published by the United States Department of Labor or successor agency for
three (3) of the last five (5) calendar years. The finding is based on the last 5
years for which information is available.
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III. EVALUATION METHODOLOGY
In evaluating the proposed RPA’s potential qualification as a TIF District, the following
methodology was utilized:
1) Site surveys of the RPA were undertaken by representatives from Kane, McKenna
and Associates, Inc., supplemented with photographic analysis of the sites. Site
surveys were completed for each parcel of land within the proposed RPA.
2) KMA conducted evaluations of exterior structures and associated site
improvements, noting such conditions as overcrowding and obsolescence.
Additionally, KMA reviewed the following data: 2005-2010 tax information from
Cook County, Sidwell parcel tax maps, historical aerial photos, site data, local
history (including discussions with City staff), and an evaluation of area-wide
factors that have affected the area's development (e.g., obsolescence, deleterious
land-use and layout, etc.).
3) Existing structures and site conditions were initially surveyed only in the context
of checking, to the best and most reasonable extent available, TIF Act factors
applicable to specific structures and site conditions of the parcels.
4) The RPA was examined to assess the applicability of the different factors required
for qualification as a TIF district. Examination was made by reviewing the
information and determining how each measured when evaluated against the
relevant factors. The RPA was evaluated to determine the applicability of the
thirteen (13) different factors, as defined under the Act, which would qualify the
area as a TIF district.
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IV. QUALIFICATION FINDINGS FOR PROPOSED RPA
Based upon KMA’s preliminary evaluation of parcels in the proposed RPA and analysis
of each of the eligibility factors summarized in Section II, the following factors are
presented to support qualification of the proposed RPA as a blighted-improved area
under the TIF Act. These factors are summarized in the table below.
Exhibit 2
Summary of TIF-Qualifying Factors
Maximum
Possible
Factors
per
Statute
Minimum
Factors
Needed to
Qualify per
Statute
Qualifying Factors
Present in Proposed RPA
13 5 6
Lagging EAV
Excessive Vacancies
Obsolescence
Deleterious Layout
Inadequate Utilities
Environmental Remediation
Findings for RPA. The proposed RPA meets the qualifications for a blighted-
improved area under the statutory criteria set forth in the TIF Act. KMA reviewed the
criteria needed to qualify the area as a blighted-improved area, determining that 6
factors were likely to be present:
1. Lagging or Declining EAV. The EAV of the TIF District has grown at a rate slower
than the City-wide EAV for 4 of the last 5 years (refer to chart below). Additionally, TIF
District EAV has lagged the Consumer Price Index for 4 of the past 5 years. Therefore, a
finding of lagging EAV is made pursuant to the TIF Act.
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Exhibit 3
EAV Trends for Proposed TIF District
2010 2009 2008 2007* 2006 2005
Total EAV for
TIF District
10,816,879 10,712,129 14,148,341 13,508,513 13,346,272 13,493,788
EAV Change
(%)
1.0% -24.3%
4.7% 1.2% -1.1%
City-wide EAV
(Excluding TIF)
3,031,067,208 3,295,277,240 2,924,249,551 2,758,831,516 2,232,546,474 2,229,259,234
City EAV Change
(%) -8.0%
12.7% 6.0% 23.6% 0.1%
CPI
1.6%
-0.4%
3.8%
2.8% 3.2%
Notes:
(1) Figures in bold for those years in which City EAV exceeded growth rate of EAV within proposed TIF District.
(2) Reassessment years asterisked.
Source: Cook County and U.S. Bureau of Labor Statistics
2. Excessive Vacancies. The TIF Act states that this finding is characterized by the
presence of unoccupied or underutilized buildings that represent an adverse influence
on the area. The proposed Dempster/Dodge TIF District has numerous vacant or
partially vacant structures, including partial vacancies for 3 structures having the
following addresses/users:
Dempster/Dodge Plaza – Building 1
Former A.J. Wright retailer
1112 Dodge
1118 Dodge
1122 Dodge
1908E Dempster
Dempster/Dodge Plaza – Building 2
Former Frank’s Nursery
Former Dollar Store
1938 Dempster
Former EZ Laundry
1958 Dodge
1960 Dodge
Dempster/Dodge Plaza – Building 3 (Outlot)
1152 Dodge
1168 Dodge
1900A Dempster
According to the current property owner, only 52% of the plaza is leased as of January
2012. Moreover, the remaining unused space is not caused by transitional vacancies or
turnover, but instead are relatively long-term vacancies of approximately one year or
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longer. Because of (a) the reduced economic activity associated with vacancies, (b) the
size of the facility (over 200,000 square feet of built space), and (c) the prominent
location along two major local roads, the vacant structures represent an adverse
influence on the overall TIF District.
3. Obsolescence. The Act states that obsolescence is the condition or process of falling
into disuse or structures that have become ill-suited for their original use. Overall, the
RPA exhibits both functional and economic obsolescence.
Economic obsolescence is manifested by the lagging EAV first and foremost. As
mentioned, the EAV has lagged the City EAV growth rate for 4 of the past 5 years.
Moreover, the most current EAV figures (tax year 2010) are still below the 2005 levels
and have not rebounded.
The numerous store vacancies observed among the 3 Dempster/Dodge Plaza buildings
reflect both economic obsolescence and (in functional terms) a literal “disuse” of
structures. Additionally, the larger vacant spaces are obsolete and would need to be
adapted for smaller end users (requiring the space to be reconfigured for a smaller
layout, changed loading bays, etc.).
4. Deleterious Layout. As noted in Section II, a municipality can make a finding of
deleterious layout or land use when there exists either (a) incompatible land-use
relationships, (b) buildings occupied by inappropriate mixed-uses or uses considered to
be noxious, or (c) uses offensive or unsuitable for the surrounding area. Most of the
problems in the area reflect incompatible land use relationships. The area reflects
piece-meal, uncoordinated development, in which competing land uses abut each other
-- e.g., commercial uses are situated next to residential uses within the TIF District, and
residential uses outside the TIF District abut commercial uses within the TIF District.
KMA observed the following indicators of deleterious land-use/layout:
Minimal buffering between a residential and non-residential uses - In particular, the
commercial structures along Dodge Avenue are situated directly against residences,
with minimal or no buffering.
Ingress and egress are problematic – It is difficult for cars to exit leaving the Dodge
Avenue structures and then turning south (into traffic). The ingress/egress
problems are exacerbated by the fact that the traffic volume is heavy along Dodge
Avenue, in comparison to other north/south streets in the neighborhood.
Loading and unloading – The southern side of the Dempster/Dodge Plaza facility
has a narrow approach for the larger trucks serving the Dominick’s food store.
5. Inadequate Utilities. The Act states that overhead or underground utilities that are
deteriorated, antiquated, obsolete or in disrepair are considered inadequate. Also, those
utilities that lack the capacity to meet future development demands are considered
inadequate. Utilities would include: storm sewers, storm drainage, sanitary sewers,
water lines and gas, telephone and electrical services.
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Based on the City’s Director of Utilities analysis from December 2011, the existing public
utilities in the area are antiquated and obsolete, and certain components reflect
deterioration/disrepair. In particular, aged water mains and combined sewers
demonstrate obsolescence and require repair. The City Engineer’s analysis
demonstrates the following conditions:
- The combined sewer system is generally inadequate, due to age (over 100 years
old) and use of obsolete materials;
- Materials such as brick, cast iron, and clay tile are obsolete, because modern
materials such as PVC pipe, ductile iron and reinforced concrete are now the
industry standard; and
- Water and sanitary sewer for certain components need replacement, including
sewer along Dodge Avenue extending from Dempster to Crain.
According the Director of Utilities, the modern materials are more durable and would be
less likely to fail.
6. Environmental Remediation. As indicated in Section III, a qualifying factor under
the TIF Act relates to environmental remediation if the area has (a) incurred
Illinois/U.S. Environmental Protection Agency remediation costs, or (b) a study has
determined a need for environmental clean-up. The area has previously incurred said
costs, with a “No Further Remediation” letter indicating the absorption of said costs.
Moreover, the efforts to address the environmental problems have resulted in an
“engineered barrier” to prevent the migration of contaminants. While necessary to
protect the environment and complete the clean-up project, the need to leave the
engineered barrier in place has limited the marketability of the parcels within the
proposed TIF District and reduced the re-use potential of the site – thereby creating an
impediment to the redevelopment of the project area.
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V. SUMMARY OF FINDINGS; GENERAL ASSESSMENT OF
QUALIFICATION
The following is a summary of relevant qualification findings as it relates to the City
potentially designating the proposed RPA as a TIF District.
The area is contiguous and is greater than 1½ acres in size;
The proposed RPA meets the criteria for a blighted-improved area TIF District, if
the City pursues this course of action. The qualifying factors found in the
proposed RPA are present to a meaningful extent and are evenly distributed
throughout the proposed RPA. A more detailed analysis of the qualification
findings is outlined in Section IV of this report;
All property in the area would substantially benefit by the proposed
redevelopment project improvements;
The sound growth of taxing districts applicable to the area, including the City, has
been impaired by the factors found present in the area; and
The area would not be subject to redevelopment without the investment of public
funds, including property tax increments.
In the judgment of KMA, these preliminary findings support the case for the City to
initiate a formal process to consider the proposed RPA as a TIF District.
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55-O-12
Alderman ______________ moved and Alderman ________________ seconded
the motion that said ordinance as presented and read by the City Clerk be adopted.
After a full discussion thereof including a public recital of the nature of the matter
being considered and such other information as would inform the public of the nature of
the business being conducted, the Mayor directed that the roll be called for a vote upon
the motion to adopt said ordinance as read.
Upon the roll being called, the following Aldermen voted AYE: ______________
______________________________________________________________________
______________________________________________________________________
The following Aldermen voted NAY: ___________________________________
______________________________________________________________________
Whereupon the Mayor declared the motion carried and said ordinance adopted,
approved and signed the same in open meeting and directed the City Clerk to record
the same in full in the records of the Mayor and City Council of the City of Evanston,
Cook County, Illinois, which was done.
Other business not pertinent to the adoption of said ordinance was duly
transacted at the meeting.
Upon motion duly made, seconded and carried, the meeting was adjourned.
City Clerk
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55-O-12
STATE OF ILLINOIS )
) SS
COUNTY OF COOK )
CERTIFICATION OF ORDINANCE AND MINUTES
I, the undersigned, do hereby certify that I am the duly qualified and acting City
Clerk of the City of Evanston, Cook County, Illinois (the “City”), and that as such official I
am the keeper of the records and files of the Mayor and City Council of the City (the
“Corporate Authorities”).
I do further certify that the foregoing is a full, true and complete transcript of that
portion of the minutes of the meeting of the Corporate Authorities held on the ___ day of
_______, 2012, insofar as same relates to the adoption of an ordinance entitled:
Approving a Tax Increment Redevelopment Plan and Redevelopment
Project for the Dempster/Dodge Redevelopment Project Area.
a true, correct and complete copy of which said ordinance as adopted at said meeting
appears in the foregoing transcript of the minutes of said meeting.
I do further certify that the deliberations of the Corporate Authorities on the
adoption of said ordinance were conducted openly, that the vote on the adoption of said
ordinance was taken openly, that said meeting was held at a specified time and place
convenient to the public, that notice of said meeting was duly given to all of the news
media requesting such notice; that an agenda for said meeting was posted at the
location where said meeting was held and at the principal office of the Corporate
Authorities at least 48 hours in advance of the holding of said meeting; that said agenda
described or made specific reference to said ordinance; that said meeting was called
and held in strict compliance with the provisions of the Open Meetings Act of the State
of Illinois, as amended, and the Illinois Municipal Code, as amended, and that the
Corporate Authorities have complied with all of the provisions of said Act and said Code
and with all of the procedural rules of the Corporate Authorities.
IN WITNESS WHEREOF, I hereunto affix my official signature and the seal of the
City, this ___day of ______, 2012.
________________________________
City Clerk
(Seal)
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To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Steve Griffin, Director Community and Economic Development
Nancy Radzevich, Economic Development Division Manager
Paul Zalmezak, Economic Development Coordinator
Subject: Dempster Dodge TIF District Designation
Date: May 22, 2012
Recommended Action:
Staff recommends City Council adoption of the following ordinance to designate the
proposed Dempster Dodge TIF District as outlined in the state statute 65 ILCS 5/11-
74.4 – Tax Increment Allocation Redevelopment Act. Suspension of the Rules is
requested to allow Introduction and Action on May 29, 2012 to implement the TIF under
the 2010 assessed values.
(A12) Ordinance 56-O-12 Designating the Dempster/Dodge Redevelopment Project
Area of the City of Evanston a Redevelopment Project Area Pursuant to the Tax
Increment Allocation Redevelopment Act (“TIF District”)
Memorandum
For City Council meeting of May 29, 2012 Item A12
Ordinance 56-O-12 Designating the Proposed Dempster Dodge TIF District
For Introduction and Action
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5/16/2012
56-O-12
AN ORDINANCE
Designating the Dempster/Dodge Redevelopment Project Area
of the City of Evanston a Redevelopment Project Area
Pursuant to the Tax Increment Allocation Redevelopment Act
WHEREAS, it is desirable and in the best interest of the citizens of the
City of Evanston, Cook County, Illinois (the “City”), for the City to implement tax
increment allocation financing pursuant to the Tax Increment Allocation Redevelopment
Act, Division 74.4 of Article 11 of the Illinois Municipal Code, as amended (the “Act”), for
a proposed redevelopment plan and redevelopment project (the “Plan and Project”)
within the municipal boundaries of the City and within a proposed redevelopment project
area (the “Area”) described in Section 1 of this Ordinance; and
WHEREAS, the Corporate Authorities have heretofore by ordinance
approved the Plan and Project, which Plan and Project were identified in such
ordinance and were the subject, along with the Area designation hereinafter made, of a
public hearing held on May 14, 2012, and it is now necessary and desirable to
designate the Area as a redevelopment project area pursuant to the Act,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The Area, as legally described in Exhibit A attached hereto
and incorporated herein as if set out in full by this reference, is hereby designated as a
redevelopment project area pursuant to Section 11-74.4-4 of the Act. The general
street location for the Area is described in Exhibit B attached hereto and incorporated
337 of 447
56-O-12
-2-
herein as if set out in full by this reference. The map of the Area is depicted on Exhibit
C attached hereto and incorporated herein as if set out in full by this reference.
SECTION 2: If any section, paragraph, or provision of this Ordinance shall
be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of
such section, paragraph, or provision shall not affect any of the remaining provisions of
this Ordinance.
SECTION 3: All ordinances, resolutions, motions, or orders in conflict
herewith shall be, and the same hereby are, repealed to the extent of such conflict, and
this Ordinance shall be in full force and effect immediately upon its passage by the
Corporate Authorities and approval as provided by law.
SECTION 4: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Ayes: ______________
Nays: ______________
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
338 of 447
A-1
EXHIBIT A
Legal Description of Redevelopment Project Area
THAT PART OF THE NORTH HALF OF SECTION 24, TOWNSHIP 41 NORTH, RANGE 13
EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS, DESCRIBED AS
FOLLOWS:
BEGINNING AT THE NORTHWEST CORNER OF LOT 1 IN BANBURY THIRD
CONSOLIDATION, BEING A PLAT IN THAT PART OF THE NORTHWEST QUARTER OF
SAID SECTION 24, ACCORDING TO THE PLAT THEREOF RECORDED MARCH 27, 1987
AS DOCUMENT NO. 87162463; THENCE SOUTHWESTERLY, WESTERLY,
SOUTHWESTERLY, SOUTHEASTERLY AND SOUTHWESTERLY ALONG THE
NORTHWESTERLY LINE OF SAID LOT 1 TO A POINT THAT IS 241.64 FEET
NORTHWESTERLY OF THE MOST SOUTHWESTERLY CORNER OF SAID LOT 1 AS
MEASURED ALONG SAID NORTHWESTERLY LINE; THENCE SOUTHEASTERLY AT A
RIGHT ANGLE TO SAID NORTHWESTERLY LINE 5.00 FEET; THENCE SOUTHWESTERLY
ALONG A LINE 5.00 FEET SOUTHEASTERLY OF AND PARALLEL TO SAID
NORTHWESTERLY LINE TO A POINT ON THE NORTH RIGHT-OF-WAY LINE OF
GREENLEAF STREET; THENCE EASTERLY ALONG SAID NORTH RIGHT-OF-WAY LINE
OF GREENLEAF STREET TO THE SOUTHWEST CORNER OF LOT 1 IN ARENS
CONTROLS, INC. CONSOLIDATION, BEING A PART OF THE NORTHWEST QUARTER OF
SAID SECTION 24, ACCORDING TO THE PLAT THEREOF RECORDED MAY 20, 1992 AS
DOCUMENT NO. 92349794; THENCE NORTHEASTERLY ALONG THE WESTERLY LINE OF
SAID LOT 1 IN ARENS CONTROLS, INC. CONSOLIDATION TO THE NORTHWEST
CORNER OF SAID LOT 1; THENCE EASTERLY ALONG THE NORTH LINE OF SAID LOT 1
TO A POINT OF CURVE; THENCE SOUTHEASTERLY ALONG SAID CURVE HAVING A
RADIUS OF 40.00 FEET, AN ARC LENGTH OF 64.45 FEET TO A POINT OF TANGENCY ON
THE EAST LINE OF SAID LOT 1; THENCE SOUTHERLY ALONG SAID EAST LINE TO A
CORNER POINT FOR LOT 1 IN SAID BANBURY THIRD CONSOLIDATION; THENCE
EASTERLY ALONG THE SOUTH LINE OF SAID LOT 1 IN BANBURY THIRD
CONSOLIDATION TO A POINT ON THE WEST RIGHT-OF-WAY LINE OF BROWN AVENUE;
THENCE NORTHERLY ALONG SAID WEST RIGHT-OF-WAY LINE OF BROWN AVENUE TO
A POINT ON THE SOUTH LINE OF SAID LOT 1 IN BANBURY THIRD CONSOLIDATION;
THENCE EASTERLY ALONG SAID SOUTH LINE OF LOT 1 AND THE EASTERLY
EXTENSION THEREOF TO THE EAST RIGHT-OF-WAY LINE OF DODGE AVENUE;
THENCE NORTHERLY ALONG SAID EAST RIGHT-OF-WAY LINE TO THE NORTHWEST
CORNER OF LOT 1 IN KEAT’S RESUBDIVISION, BEING A SUBDIVISION IN THE
NORTHEAST QUARTER OF SAID SECTION 24, ACCORDING TO THE PLAT THEREOF
RECORDED SEPTEMBER 28, 1989 AS DOCUMENT NO. 89458950; THENCE WESTERLY
ALONG THE WESTERLY EXTENSION OF THE NORTH LINE OF SAID LOT 1 TO A POINT
OF INTERSECTION WITH THE WEST RIGHT-OF-WAY LINE OF SAID DODGE AVENUE;
THENCE NORTHERLY ALONG SAID WEST RIGHT-OF-WAY LINE TO A POINT OF
INTERSECTION WITH THE SOUTH RIGHT-OF-WAY LINE OF DEMPSTER STREET;
THENCE WESTERLY, NORTHERLY AND WESTERLY ALONG SAID SOUTH RIGHT-OFWAY
LINE TO THE POINT OF BEGINNING.
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B-1
EXHIBIT B
GENERAL STREET LOCATION
The proposed Redevelopment Project Area consists primarily of retail/commercial
parcels southwest of the intersection of Dempster Street and Dodge Avenue.
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C-1
EXHIBIT C
MAP OF REDEVELOPMENT PROJECT AREA
341 of 447
PROJECT NO.CALC.
DRAWING NO.
DWN.
CHKD.
SCALE:
DATE:
SHEET OF
9575 West Higgins Road
(847) 823-0500
Suite 600, Rosemont, Illinois 60018
ENGINEERING, LTD.IN
PREPARED FOR
1 1
1"=150’
120101
CITY OF EVANSTON, ILLINOIS
CITY OF EVANSTON
17.9 AC.|
SCALE IN FEET
0 150
AJK
KJR
JRM
02-24-2012
TIF120101B
S:\EVANSTON\120101\SURVEY\TIF120101B.SUR QUARTER OF SECTION 24-41-13EAST LINE OF THE NORTHWESTQUARTER OF SECTION 24-41-13WEST LINE OF THE NORTHEASTQUARTER OF SECTION 13-41-13
SOUTH LINE OF THE SOUTHWEST
WEST EVANSTONEXSITING TIF #6QUARTER OF SECTION 24-41-13
NORTH LINE OF THE NORTHWEST
DEMPSTER / DODGE TIF
DEMPSTER / DODGE TIF
POINT OF BEGINNING
342 of 447
56-O-12
Alderman ______________ moved and Alderman ________________ seconded
the motion that said ordinance as presented and read by the City Clerk be adopted.
After a full discussion thereof including a public recital of the nature of the matter
being considered and such other information as would inform the public of the nature of
the business being conducted, the Mayor directed that the roll be called for a vote upon
the motion to adopt said ordinance as read.
Upon the roll being called, the following Aldermen voted AYE: ______________
______________________________________________________________________
______________________________________________________________________
The following Aldermen voted NAY: ___________________________________
______________________________________________________________________
Whereupon the Mayor declared the motion carried and said ordinance adopted,
approved and signed the same in open meeting and directed the City Clerk to record
the same in full in the records of the Mayor and City Council of the City of Evanston,
Cook County, Illinois, which was done.
Other business not pertinent to the adoption of said ordinance was duly
transacted at the meeting.
Upon motion duly made, seconded and carried, the meeting was adjourned.
City Clerk
343 of 447
56-O-12
STATE OF ILLINOIS )
) SS
COUNTY OF COOK )
CERTIFICATION OF ORDINANCE AND MINUTES
I, the undersigned, do hereby certify that I am the duly qualified and acting City
Clerk of the City of Evanston, Cook County, Illinois (the “City”), and that as such official I
am the keeper of the records and files of the Mayor and City Council of the City (the
“Corporate Authorities”).
I do further certify that the foregoing is a full, true and complete transcript of that
portion of the minutes of the meeting of the Corporate Authorities held on the ___ day of
_______, 2012, insofar as same relates to the adoption of an ordinance entitled:
Designating the Dempster/Dodge Redevelopment Project Area of the City
of Evanston a Redevelopment Project Area Pursuant to the Tax Increment
Allocation Redevelopment Act.
a true, correct and complete copy of which said ordinance as adopted at said meeting
appears in the foregoing transcript of the minutes of said meeting.
I do further certify that the deliberations of the Corporate Authorities on the
adoption of said ordinance were conducted openly, that the vote on the adoption of said
ordinance was taken openly, that said meeting was held at a specified time and place
convenient to the public, that notice of said meeting was duly given to all of the news
media requesting such notice; that an agenda for said meeting was posted at the
location where said meeting was held and at the principal office of the Corporate
Authorities at least 48 hours in advance of the holding of said meeting; that said agenda
described or made specific reference to said ordinance; that said meeting was called
and held in strict compliance with the provisions of the Open Meetings Act of the State
of Illinois, as amended, and the Illinois Municipal Code, as amended, and that the
Corporate Authorities have complied with all of the provisions of said Act and said Code
and with all of the procedural rules of the Corporate Authorities.
IN WITNESS WHEREOF, I hereunto affix my official signature and the seal of the
City, this ___day of ______, 2012.
________________________________
City Clerk
(Seal)
344 of 447
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Steve Griffin, Director Community and Economic Development
Nancy Radzevich, Economic Development Division Manager
Paul Zalmezak, Economic Development Coordinator
Subject: Dempster Dodge TIF District Designation
Date: May 22, 2012
Recommended Action:
Staff recommends City Council adoption of the following ordinance to designate the
proposed Dempster Dodge TIF District as outlined in the state statute 65 ILCS 5/11-
74.4 – Tax Increment Allocation Redevelopment Act. Suspension of the Rules is
requested to allow Introduction and Action on May 29, 2012 to implement the TIF under
the 2010 assessed values.
(A13) Ordinance 57-O-12 Adopting Tax Increment Allocation Financing for the
Dempster/Dodge Redevelopment Project Area
Memorandum
For City Council meeting of May 29, 2012 Item A13
Ordinance 57-O-12 Adopting Tax Increment Financing for Dempster Dodge TIF
Project
For Introduction and Action
345 of 447
5/16/2012
57-O-12
AN ORDINANCE
Adopting Tax Increment Financing for the
Dempster/Dodge Redevelopment Project Area
WHEREAS, it is desirable and in the best interest of the citizens of the
City of Evanston, Cook County, Illinois (the "City"), for the City to implement tax
increment allocation financing pursuant to the Tax Increment Allocation Redevelopment
Act, Division 74.4 of Article 11 of the Illinois Municipal Code, as amended (the "Act");
and
WHEREAS, the City has heretofore approved a redevelopment plan and
project (the "Plan and Project") as required by the Act by passage of an ordinance and
has heretofore designated a redevelopment project area (the "Area") as required by the
Act by the passage of an ordinance and has otherwise complied with all other
conditions precedent required by the Act,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Tax increment allocation financing is hereby adopted to pay
redevelopment project costs as defined in the Act and as set forth in the Plan and
Project within the Area as legally described in Exhibit A attached hereto and
incorporated herein as if set out in full by this reference. The general street location for
the Area is described in Exhibit B attached hereto and incorporated herein as if set out
in full by this reference. The map of the Area is depicted in Exhibit C attached hereto
and incorporated herein as if set out in full by this reference.
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57-O-12
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SECTION 2: Pursuant to the Act, the ad valorem taxes, if any, arising
from the levies upon taxable real property in the Area by taxing districts and tax rates
determined in the manner provided in Section 11-74.4-9(c) of the Act each year after
the effective date of this Ordinance until the Project costs and obligations issued in
respect thereto have been paid shall be divided as follows:
a. That portion of taxes levied upon each taxable lot, block, tract, or parcel of real
property that is attributable to the lower of the current equalized assessed value or the
initial equalized assessed value of each such taxable lot, block, tract, or parcel of real
property in the Area shall be allocated to and when collected shall be paid by the county
collector to the respective affected taxing districts in the manner required by law in the
absence of the adoption of tax increment allocation financing.
b. That portion, if any, of such taxes that is attributable to the increase in the current
equalized assessed valuation of each lot, block, tract, or parcel of real property in the
Area shall be allocated to and when collected shall be paid to the municipal treasurer,
who shall deposit said taxes into a special fund, hereby created, and designated the
"Dempster/Dodge Redevelopment Project Area Special Tax Allocation Fund" of the City
and such taxes shall be used for the purpose of paying Project costs and obligations
incurred in the payment thereof.
SECTION 3: If any section, paragraph, or provision of this Ordinance shall
be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of
such section, paragraph, or provision shall not affect any of the remaining provisions of
this Ordinance.
347 of 447
57-O-12
-3-
SECTION 4: All ordinances, resolutions, motions, or orders in conflict
herewith shall be, and the same hereby are, repealed to the extent of such conflict, and
this Ordinance shall be in full force and effect immediately upon its passage by the
Corporate Authorities and approval as provided by law.
SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Ayes: ______________
Nays: ______________
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
348 of 447
A-1
EXHIBIT A
Legal Description of Redevelopment Project Area
THAT PART OF THE NORTH HALF OF SECTION 24, TOWNSHIP 41 NORTH, RANGE 13
EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS, DESCRIBED AS
FOLLOWS:
BEGINNING AT THE NORTHWEST CORNER OF LOT 1 IN BANBURY THIRD
CONSOLIDATION, BEING A PLAT IN THAT PART OF THE NORTHWEST QUARTER OF
SAID SECTION 24, ACCORDING TO THE PLAT THEREOF RECORDED MARCH 27, 1987
AS DOCUMENT NO. 87162463; THENCE SOUTHWESTERLY, WESTERLY,
SOUTHWESTERLY, SOUTHEASTERLY AND SOUTHWESTERLY ALONG THE
NORTHWESTERLY LINE OF SAID LOT 1 TO A POINT THAT IS 241.64 FEET
NORTHWESTERLY OF THE MOST SOUTHWESTERLY CORNER OF SAID LOT 1 AS
MEASURED ALONG SAID NORTHWESTERLY LINE; THENCE SOUTHEASTERLY AT A
RIGHT ANGLE TO SAID NORTHWESTERLY LINE 5.00 FEET; THENCE SOUTHWESTERLY
ALONG A LINE 5.00 FEET SOUTHEASTERLY OF AND PARALLEL TO SAID
NORTHWESTERLY LINE TO A POINT ON THE NORTH RIGHT-OF-WAY LINE OF
GREENLEAF STREET; THENCE EASTERLY ALONG SAID NORTH RIGHT-OF-WAY LINE
OF GREENLEAF STREET TO THE SOUTHWEST CORNER OF LOT 1 IN ARENS
CONTROLS, INC. CONSOLIDATION, BEING A PART OF THE NORTHWEST QUARTER OF
SAID SECTION 24, ACCORDING TO THE PLAT THEREOF RECORDED MAY 20, 1992 AS
DOCUMENT NO. 92349794; THENCE NORTHEASTERLY ALONG THE WESTERLY LINE OF
SAID LOT 1 IN ARENS CONTROLS, INC. CONSOLIDATION TO THE NORTHWEST
CORNER OF SAID LOT 1; THENCE EASTERLY ALONG THE NORTH LINE OF SAID LOT 1
TO A POINT OF CURVE; THENCE SOUTHEASTERLY ALONG SAID CURVE HAVING A
RADIUS OF 40.00 FEET, AN ARC LENGTH OF 64.45 FEET TO A POINT OF TANGENCY ON
THE EAST LINE OF SAID LOT 1; THENCE SOUTHERLY ALONG SAID EAST LINE TO A
CORNER POINT FOR LOT 1 IN SAID BANBURY THIRD CONSOLIDATION; THENCE
EASTERLY ALONG THE SOUTH LINE OF SAID LOT 1 IN BANBURY THIRD
CONSOLIDATION TO A POINT ON THE WEST RIGHT-OF-WAY LINE OF BROWN AVENUE;
THENCE NORTHERLY ALONG SAID WEST RIGHT-OF-WAY LINE OF BROWN AVENUE TO
A POINT ON THE SOUTH LINE OF SAID LOT 1 IN BANBURY THIRD CONSOLIDATION;
THENCE EASTERLY ALONG SAID SOUTH LINE OF LOT 1 AND THE EASTERLY
EXTENSION THEREOF TO THE EAST RIGHT-OF-WAY LINE OF DODGE AVENUE;
THENCE NORTHERLY ALONG SAID EAST RIGHT-OF-WAY LINE TO THE NORTHWEST
CORNER OF LOT 1 IN KEAT’S RESUBDIVISION, BEING A SUBDIVISION IN THE
NORTHEAST QUARTER OF SAID SECTION 24, ACCORDING TO THE PLAT THEREOF
RECORDED SEPTEMBER 28, 1989 AS DOCUMENT NO. 89458950; THENCE WESTERLY
ALONG THE WESTERLY EXTENSION OF THE NORTH LINE OF SAID LOT 1 TO A POINT
OF INTERSECTION WITH THE WEST RIGHT-OF-WAY LINE OF SAID DODGE AVENUE;
THENCE NORTHERLY ALONG SAID WEST RIGHT-OF-WAY LINE TO A POINT OF
INTERSECTION WITH THE SOUTH RIGHT-OF-WAY LINE OF DEMPSTER STREET;
THENCE WESTERLY, NORTHERLY AND WESTERLY ALONG SAID SOUTH RIGHT-OFWAY
LINE TO THE POINT OF BEGINNING.
349 of 447
B-1
EXHIBIT B
GENERAL STREET LOCATION
The proposed Redevelopment Project Area consists primarily of retail/commercial
parcels southwest of the intersection of Dempster Street and Dodge Avenue.
350 of 447
C-1
EXHIBIT C
MAP OF REDEVELOPMENT PROJECT AREA
351 of 447
PROJECT NO.CALC.
DRAWING NO.
DWN.
CHKD.
SCALE:
DATE:
SHEET OF
9575 West Higgins Road
(847) 823-0500
Suite 600, Rosemont, Illinois 60018
ENGINEERING, LTD.IN
PREPARED FOR
1 1
1"=150’
120101
CITY OF EVANSTON, ILLINOIS
CITY OF EVANSTON
17.9 AC.|
SCALE IN FEET
0 150
AJK
KJR
JRM
02-24-2012
TIF120101B
S:\EVANSTON\120101\SURVEY\TIF120101B.SUR QUARTER OF SECTION 24-41-13EAST LINE OF THE NORTHWESTQUARTER OF SECTION 24-41-13WEST LINE OF THE NORTHEASTQUARTER OF SECTION 13-41-13
SOUTH LINE OF THE SOUTHWEST
WEST EVANSTONEXSITING TIF #6QUARTER OF SECTION 24-41-13
NORTH LINE OF THE NORTHWEST
DEMPSTER / DODGE TIF
DEMPSTER / DODGE TIF
POINT OF BEGINNING
352 of 447
57-O-12
Alderman ______________ moved and Alderman ________________ seconded
the motion that said ordinance as presented and read by the City Clerk be adopted.
After a full discussion thereof including a public recital of the nature of the matter
being considered and such other information as would inform the public of the nature of
the business being conducted, the Mayor directed that the roll be called for a vote upon
the motion to adopt said ordinance as read.
Upon the roll being called, the following Aldermen voted AYE: ______________
______________________________________________________________________
______________________________________________________________________
The following Aldermen voted NAY: ___________________________________
______________________________________________________________________
Whereupon the Mayor declared the motion carried and said ordinance adopted,
approved and signed the same in open meeting and directed the City Clerk to record
the same in full in the records of the Mayor and City Council of the City of Evanston,
Cook County, Illinois, which was done.
Other business not pertinent to the adoption of said ordinance was duly
transacted at the meeting.
Upon motion duly made, seconded and carried, the meeting was adjourned.
City Clerk
353 of 447
57-O-12
STATE OF ILLINOIS )
) SS
COUNTY OF COOK )
CERTIFICATION OF ORDINANCE AND MINUTES
I, the undersigned, do hereby certify that I am the duly qualified and acting City
Clerk of the City of Evanston, Cook County, Illinois (the “City”), and that as such official I
am the keeper of the records and files of the Mayor and City Council of the City (the
“Corporate Authorities”).
I do further certify that the foregoing is a full, true and complete transcript of that
portion of the minutes of the meeting of the Corporate Authorities held on the ___ day of
_______, 2012, insofar as same relates to the adoption of an ordinance entitled:
Adopting Tax Increment Allocation Financing for the Dempster/Dodge
Redevelopment Project Area.
a true, correct and complete copy of which said ordinance as adopted at said meeting
appears in the foregoing transcript of the minutes of said meeting.
I do further certify that the deliberations of the Corporate Authorities on the
adoption of said ordinance were conducted openly, that the vote on the adoption of said
ordinance was taken openly, that said meeting was held at a specified time and place
convenient to the public, that notice of said meeting was duly given to all of the news
media requesting such notice; that an agenda for said meeting was posted at the
location where said meeting was held and at the principal office of the Corporate
Authorities at least 48 hours in advance of the holding of said meeting; that said agenda
described or made specific reference to said ordinance; that said meeting was called
and held in strict compliance with the provisions of the Open Meetings Act of the State
of Illinois, as amended, and the Illinois Municipal Code, as amended, and that the
Corporate Authorities have complied with all of the provisions of said Act and said Code
and with all of the procedural rules of the Corporate Authorities.
IN WITNESS WHEREOF, I hereunto affix my official signature and the seal of the
City, this ___day of ______, 2012.
________________________________
City Clerk
(Seal)
354 of 447
For City Council meeting of May 29, 2012 Item A14
Ordinance 49-O-12: Increase Class C Liquor Licenses for Issuance to The Alcove
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Wendy McCambridge, Administrative Adjudication Manager
Subject: Ordinance 49-O-12, Increasing the Number of Class C Liquor Licenses to
permit issuance to NSB Ventures LLC, d/b/a The Alcove
Date: May 14, 2012
Recommended Action:
The Local Liquor Commissioner recommends adoption of Ordinance 49-O-12. This
Ordinance was introduced at the May 14, 2012 City Council meeting.
Funding Source:
N/A
Summary:
Ordinance 49-O-12 amends Subsection 3-5-6-(C) of the Evanston City Code of 1979,
as amended, to increase the number of Class C liquor licenses from 28 to 29 to permit
issuance to NSB Ventures LLC, d/b/a The Alcove, 512 Main Street.
NSB Ventures LLC sole member Scott J. Bradley completed the application for a
Class C liquor license and provided proof of Surety Bond and Liquor Liability Insurance.
Mr. Bradley has provided proof of successful BASSETT training, and a background
check of Mr. Bradley revealed no criminal record. The City has received payment of the
annual Class C liquor license application fee.
Legislative History:
On April 5, 2012, the Liquor Control Review Board met and voted to recommend an
increase in the number of Class C liquor licenses to permit issuance to NSB Ventures
LLC.
Attachments:
Ordinance 49-O-12
Minutes of April 5, 2012 meeting of the Liquor Control Review Board
Memorandum
355 of 447
4/30/2012
49-O-12
AN ORDINANCE
Amending City Code Subsection 3-5-6-(C)
to Increase the Number of Class C Liquor Licenses
from Twenty-Eight to Twenty-Nine
(NSB Ventures LLC, d/b/a The Alcove, 512 Main Street)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 3-5-6-(C) of the Evanston City Code of 1979, as
amended, is hereby further amended by increasing the number of Class C liquor
licenses from twenty-eight (28) to twenty-nine (29), to read as follows:
(C) CLASS C licenses, which shall authorize the retail sale in restaurants only of
alcoholic liquor for consumption on the premises where sold. No such license
may be granted to or retained by an establishment in which the facilities for food
preparation and service are not primarily those of a “restaurant”, as defined in
Section 3-5-1 of this Chapter. It shall be unlawful for any person licensed
hereunder to sell "alcoholic liquor" at a "bar", as defined in Section 3-5-1 of this
Chapter, except to persons attending a reception or party not open to the public.
Alcoholic liquor may be sold in restaurants holding class C licenses only during
the period when their patrons are offered a complete meal. The applicants for the
renewal of such licenses may elect to pay the amount required herein
semiannually or annually. Such election shall be made at the time of application.
The annual single-payment fee for initial issuance or renewal of such license
shall be . . . . . . . . . . . . $2,800.00
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable pursuant to the provisions of Section 3-5-7 of this
Chapter, shall be . . . . . . . . . . . . . . $2,940.00
No more than twenty-eight (28) twenty-nine (29) such licenses shall be in force at
any one time.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
356 of 447
49-O-12
~2~
SECTION 3: If any provision of this Ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid application of this
Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
_________________________, 2012
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
357 of 447
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To: Honorable Mayor Elizabeth Tisdahl
Local Liquor Control Board
From: Wendy McCambridge, Liquor Licensing Manager
Subject: Background Check Summary for The Alcove
Date: March 30, 2012
A background investigation was conducted for liquor license applicant NSB Ventures
dba The Alcove. Reference checks were also conducted and are attached to each
Shareholder and/or Sitemanager Background Form.
The names of the shareholder(s) submitted to the Illinois State Police and FBI are as
follows:
- Scott Bradley
Fingerprint results from the Illinois State Police and FBI revealed no
criminal record.
-
-
Memorandum
374 of 447
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FINAL
Page 1 of 3
Liquor Control Board
MEETING MINUTES
Liquor Control Board
Thursday, April 5, 2012
11:00 a.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750
Members Present: Marion Macbeth, Byron Wilson and Elizabeth Tisdahl
Members Absent: Richard Peach and Patrick Hughes
Staff Present: W. Grant Farrar and Wendy McCambridge
Others Present: Ron Cope (The Mather), David Kane (The Mather), Scott Bradley (The
Alcove), Prakash Mohanty (7-Eleven), Mike Drop (7-Eleven), Ted Mavrakis (World of
Beer), Ted Pirpiris (World of Beer), Jing Jie Shen (resident), Mary Gavin (Evanston
Roundtable), Jonathan Bullington (TribLocal Evanston)
Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor
Call to Order
The Local Liquor Control Commissioner Tisdahl called the meeting to order at 11:02
a.m. All attendees introduced themselves and roles related to the meeting.
NEW BUSINESS
The Mather
Ron Cope, attorney for The Mather, and David Kane, Vice President for Senior Living at
The Mather, were present as representatives for The Mather. The Mather would like to
install and use a wine dispensing machine at The Mather located at 425 Davis Street,
Evanston, IL 60201 and inquired whether the use of the machine fell within the license
guidelines for a Class U liquor license.
The representatives passed out written information regarding the machine and
presented information regarding the machine capabilities and general operations. The
machine would be used by the residents (seniors) which would be issued by
management at The Mather and would be restricted to meal times. The machine would
be programmable to be able to limit by individual card holder consumption and time
frame. The Mayor requested that the sales be further limited to two (2) drinks during the
time lunch and dinner will be served, between 12:00 P.M. until 6:00 P.M. The Mather
representatives agreed. The Local Liquor Commissioner stated the use of the machine
would not be contrary to the current liquor class definition. Mr. Farrar, Corporation
Counsel for the City of Evanston, agreed. No ordinance amendment is required.
The Alcove
NSB Ventures, LLC dba The Alcove, 512 Main Street, Evanston, IL 60202 owner, Scott
Bradley was present.
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FINAL
Page 2 of 3
Liquor Control Board
Mr. Bradley explained his basic business plan to open a small café at the location. He
is requesting the issuance of a Class C liquor license. The café will have ten (10) seats
inside with the hope of some outside seating. Initially the café will be open for dinner
and eventually will branch out into serving lunch.
The Local Liquor Control Commissioner asked the members if there were any concerns
over Mr. Bradley’s request. No concerns were voiced. The board recommends issuing
a Class C Liquor License to be introduced at the City Council meeting on May 14, 2012.
7-Eleven #33888
Jayharipath, Inc. dba 7-Eleven #33888, 817 Emerson Street, Evanston, IL 60201
franchise owner, Prakash Mohanty and Field Consultant, Mike Drop was present.
Mr. Drop expressed his desire to obtain a liquor license to sell beer and wine in the 7-
Eleven. The application is based on the request of the customers of the convenience
store. The Board was concerned checking the IDs of customers purchasing alcohol to
prevent sale to underage persons. The cash registers require entry of the DOB in order
to complete the sale. 7-Eleven has a program to check all franchises monthly regarding
the sale of tobacco and/or alcohol to minors. The program is administered by an
outside vendor.
Mr. Farrar informed the Board that a new liquor class would need to be created. The
managers/owners at 7-Eleven would have to attend BASSETT and submit proof of the
certification. Mr. Farrar asked about the amount of floor area and stated that more
information would be needed in order to draft the new liquor license class. The
Commissioner informed the representatives of the need for the Evanston Police
Department to meet with them to go over the placement of the alcohol within the store
to deter theft of alcohol from the location. Mr. Drop indicated the intended placement of
the alcoholic products would be the coolers at the rear of the store, farthest from the
entrance of the store. Mr. Mohanty expressed sales would likely end at 10:00 p.m. A
City Council date is pending the draft and approval of a new liquor license class and
approved plan of placement of the alcohol for retail sale within the establishment. The
application is approved pending the draft of the new license class and approved plan by
the Evanston Police Department.
Liquor License Class B2- Tavern
Mr. Farrar introduced the draft of a new liquor class, B2, for a Tavern. The
Commissioner explained that the ordinance was drafted as a request of the
Administration and Public Works Committee of the City Council and not by the request
of the Liquor Control Review Board.
The Commissioner addressed Mr. Mavrakis, present on behalf of Evanston Pub, Inc
doing business as World of Beer, 1601 Sherman Avenue, Evanston, IL 60201. She
asked him to consider building a kitchen at the location thus changing the business
model presented at a previous meeting which would enable the establishment to fit one
of the existing liquor classes. Mr. Mavrakis expressed this was different than the
business model World of Beers had offered to him earlier. The Commissioner stated
she had researched World of Beers and had found that there was consideration to
include a kitchen at some locations where food service would be available. She asked
Mr. Mavrakis to request that the location in Evanston would be a test case.
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FINAL
Page 3 of 3
Liquor Control Board
The Commissioner was not in favor of endorsing the B2 Liquor Class to be presented to
City Council. Mr. Mavrakis asked what all his options would be regarding opening
World of Beers. The options provided were to: 1) install an operational kitchen and offer
food service to meet an existing liquor license class, 2) come back to the Liquor Control
Board after community meetings with local hotel and restaurants and the downtown
resident associations. If after the meetings the Board is in favor of the new liquor class,
the ordinance would be introduced to City Council. 3) if after the community meetings
the Liquor Control Board does not recommend the new liquor class, the City Council
may still overrule and adopt the new liquor class B2-Tavern.
The board asked Mr. Mavrakis to report his findings regarding a request by him to World
of Beer corporate to install a kitchen and offer food service. If the request is not met
favorably, a meeting date in the future will be set to allow for time for community
meetings to be conducted on the topic of a Tavern, B2 liquor license class to be
introduced to City Council at a future date to be determined.
ADJOURNMENT
The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth
Tisdahl/Mayor at 11:45 a.m., April 5, 2012.
Respectfully Submitted,
Wendy McCambridge
Administrative Adjudication/Liquor Licensing Manager, Legal Department
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For City Council meeting of May 29, 2012 Item P1
Ordinance 48-O-12: Major Zoning Relief for Front Yard Parking and a Rear Yard
Setback at 2627 Lincolnwood Drive
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director, Community and Economic Development Department
Dennis Marino, Manager, Planning and Zoning Division
Melissa Klotz, Zoning Planner, Planning and Zoning Division
Subject: Ordinance 48-O-12 Granting Major Zoning Relief for Front Yard Parking and
a Rear Yard Setback at 2627 Lincolnwood Drive
Date: May 14, 2012
Recommended Action
City staff recommends the adoption of Ordinance 48-O-12 granting major zoning relief to
rebuild an attached garage as livable space, establish one open parking space in the front
yard, and construct a two story addition with a rear yard setback of 14.7’ where 30’ is
required at 2627 Lincolnwood Drive. The Zoning Board of Appeals’ findings yielded a
positive recommendation of the relief for the rear yard setback, but made no
recommendation regarding the relief to establish one open parking space in the front yard
due to a tied vote of 3-3 regarding the parking variance. This ordinance was introduced at
the May 14, 2012 City Council meeting.
Summary
This property is located on the corner of Lincolnwood Drive and Hartzell Street. The
property currently has a one-car attached garage, which at 11’ wide, is too small to park a
vehicle in and open the vehicle doors to exit. The applicant would like to remove the
existing garage and build a two-story addition utilizing the 220 square foot garage
footprint as well as an additional 44 square foot area directly behind the existing garage in
the rear yard setback, which will match up with the existing nonconforming setback of the
rest of the house. The new construction will feature a mudroom, family room, and
relocated powder room on the first floor, and an additional bedroom and bathroom on the
second floor to make the residence more practical for a family of five. The required
parking space that is currently located in the garage will be relocated to the existing
driveway in the front yard off of Lincolnwood Drive.
Memorandum
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With the proposed addition, the existing driveway will remain, and lead directly to the
residence rather than the garage, ending at a large bay window. Required open parking
is only allowed in rear yards, and is specifically prohibited in front yards, as noted in
Zoning Code Sections 6-8-2-8-A-4, 6-4-6-3-B-18, and 6-16-2-1-C-1. The property at
2627 Lincolnwood Drive is a unique case because of the small lot size and corner lot
designation. The only other possible area for a conforming open parking space on the
property is in the rear yard, which would require a new curb cut off of Hartzell Street, the
relocation of a street light, removal of a large tree, and re-grading of the slope
surrounding the curb cut. Such parking space would not suffice for a vehicle of today’s
size as there is only a width of 14.7’ between the back of the house and the rear property
line, which is not enough space to open the vehicle doors and exit the vehicle. Some
residential properties throughout Evanston park vehicles in driveways on a regular basis,
but those driveways have required parking spaces that are located within garages or in
the rear of the yard. Typical driveway parking is considered “temporary parking” by the
Zoning Ordinance, and is not allowed as required parking unless a variance is granted.
Due to the small size of the existing garage and the hardship of relocating the required
parking to an unpractical location in the rear yard off of Hartzell Street, it appears that the
best alternative is major zoning relief to allow parking in the front yard. As the property
currently stands, any average size vehicle must park in the existing driveway, just as the
applicant proposes with the variance.
Neighborhood Benefit
This use should not cause any type of negative cumulative effect on the surrounding
neighborhood. This area is zoned R1 and is comprised mostly of single family
residences. The applicant has obtained support from many neighbors, who feel the
option of a relocated driveway with open parking off of Hartzell Street would be
detrimental to the neighborhood since a large tree would be removed to make room
for the new driveway.
Comprehensive Plan
Some objectives of the Evanston Comprehensive Plan that apply to the
proposed zoning relief include:
• Maintain the appealing character of Evanston’s neighborhoods while
guiding their change.
• Recognize the effect of housing on the quality of neighborhoods.
The proposed zoning relief would allow for a more practical use of the small
building envelope the property comprises, while maintaining the appropriate
character of the neighborhood.
Legislative History
April 17, 2012: The ZBA recommended the City Council approve the rear yard variance,
but made no recommendation via a tied 3-3 vote regarding the parking variance. At
the time, City staff had recommended denial of the parking variance, but in light of the
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difficulties presented regarding the creation and use of a parking space off of Hartzell
Street, City staff now recommends approval of both variances.
Attachments
Proposed Ordinance 48-O-12
April 17, 2012 ZBA Draft Meeting Minutes
ZBA Findings
Staff memo to the ZBA
ZBA Application Packet
Supplemental ZBA Information
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5/2/2012
48-O-12
AN ORDINANCE
Granting Major Variations Related to Front-Yard Parking
and Rear-Yard Setbacks at 2627 Lincolnwood Drive
in the R1 Single-Family Residential District
WHEREAS, Dawn and Nikolai Larbalestier (the “Applicants”), owners of
the property commonly known as 2627 Lincolnwood Drive (the “Subject Property”),
located within the R1 Single-Family Residential District (“R1 District”) and legally
described in Exhibit A, attached hereto and incorporated herein by reference, submitted
an application seeking approval of Major Variations pursuant to Subsections 6-8-2-8-
(A)-1, 6-8-2-8-(A)-4, 6-4-6-3-(B)-18, and 6-16-2-1-(C)-1 of Title 6 of the Evanston City
Code of 1979, as amended (“the Zoning Ordinance”); and
WHEREAS, the Applicants request Major Variations to the applicable
rear-yard setback requirement and prohibitions on front-yard parking, in order to alter
the existing single-family dwelling on the Subject Property by constructing a two (2)-
story addition in the rear yard, converting the attached garage to habitable space, and
establishing one (1) open parking space in the front yard; and
WHEREAS, on April 17, 2012, the Zoning Board of Appeals (“ZBA”) held
a public hearing, pursuant to proper notice, in case no. 12ZMJV-0020, to consider the
application, received testimony, and made written records and findings whether the
application met the standards for Major Variations set forth in Subsection 6-3-8-12-(E)
of the Zoning Ordinance; and
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48-O-12
~2~
WHEREAS, the ZBA recommended the City Council deny the application
for Major Variations to allow front-yard parking and issued no recommendation
regarding the application for a Major Variation to the applicable rear-yard setback
requirement; and
WHEREAS, at its meeting of May 14, 2012, the Planning and
Development Committee of the City Council (the “P&D Committee”) considered the
ZBA’s findings and recommendations, rejected those regarding the proposed front-yard
parking, and recommended City Council approve all the requested Major Variations; and
WHEREAS, at its meetings of May 14, 2012 and May 29, 2012, the City
Council considered and adopted the recommendations of the P&D Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby adopts the ZBA and P&D
Committee’s records, findings, and recommendations, and hereby approves, pursuant
to Subsection 6-3-8-10-(D) of the Zoning Ordinance, the Major Variations on the Subject
Property applied for in case no. 12ZMJV-0020.
SECTION 3: The Major Variations approved hereby are:
(A) To permit open, off-street parking in the front yard of the Subject Property.
Subsections 6-8-2-8-(A)-1 and 6-16-2-1-(C)-1 of the Zoning Ordinance prohibit
such parking.
(B) To permit one (1) open off-street parking space approximately forty-five feet (45’)
from the rear lot line of the Subject Property. Subsection 6-4-6-3-(B)-18 of the
Zoning Ordinance requires open, off-street parking to be within thirty feet (30’) of
the rear lot line.
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48-O-12
~3~
(C) To permit a rear-yard setback of fourteen and seven-tenths feet (14.7’).
Subsection 6-8-2-8-(A)-4 of the Zoning Ordinance requires a rear-yard setback of
thirty feet (30’) for residential structures in the R1 District.
SECTION 4: Pursuant to Subsection 6-3-8-14 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Major Variations granted
by the terms of this ordinance, violation of any of which shall constitute grounds for
revocation thereof, pursuant to Subsection 6-3-10-6 of the Zoning Ordinance:
(A) Compliance with Requirements: The Applicants shall develop and use the
Subject Property in substantial compliance with all applicable legislation, with the
testimony and representations of the Applicants to the ZBA, the P&D Committee,
and the City Council, and the approved plans and documents on file in this case.
(B) Recordation: The Applicants shall, at their cost, record a certified copy of this
ordinance, including all Exhibits attached hereto, with the Cook County Recorder
of Deeds, and provide proof of such recordation to the City, before the City may
issue any construction permits pursuant to the Major Variations authorized by the
terms of this ordinance.
SECTION 5: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicants” shall be read as “Applicants’ agents, assigns,
and successors in interest.”
SECTION 6: Except as otherwise provided for in this ordinance, all
applicable regulations of the Zoning Ordinance and the entire City Code shall apply to
the Subject Property and remain in full force and effect with respect to the use and
development of the same.
SECTION 7: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 8: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
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48-O-12
~4~
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 9: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 10: The findings and recitals herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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48-O-12
~5~
EXHIBIT A
LEGAL DESCRIPTION
THE WEST ½ OF LOT 11 IN WESTERLAWN, A SUBDIVISION OF LOTS 9, 10, 11 AND 12 IN
COUNTY CLERK’S DIVISION OF THE SOUTHEAST FRACTIONAL ¼ OF SECTION 33, TOWNSHIP 42
NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT
THEREOF RECORDED DECEMBER 17, 1915 IN BOOK 140 OF PLATS, PAGE 37 AS DOCUMENT
5772065, IN COOK COUNTY, ILLINOIS.
PIN: 05-33-429-001-0000
COMMONLY KNOWN AS: 2627 Lincolnwood Drive, Evanston, Illinois.
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DRAFT NOT APPROVED
MEETING MINUTES
ZONING BOARD OF APPEALS
Tuesday, April 17, 2012
7:30 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
2627 Lincolnwood Drive ZBA 12ZMJV-0020
Bruce Rogers, architect for Dawn & Nikolai Larbalestier, property owners, applies for
major zoning relief to construct a two story addition in the rear yard, convert an attached
garage to livable space, and establish one open parking space in the front yard. The
applicant requests a rear yard setback of 14.7’ where 30’ is required (Zoning Code
Section 6-8-2-8-A-4), and to establish one open parking space in the front yard (Zoning
Code Sections 6-4-6-3-B-18, 6-8-2-8-A-1, 6-16-2-1-C-1). The Zoning Board of Appeals
makes a recommendation to City Council, the final determining body.
Supplemental information was passed out to the Zoning Board members that included
emails from adjacent property owners in support of the proposal, a map showing the
relative location of the supporters, and a packet from the applicant.
Ms. Klotz clarified Lincolnwood Drive is considered the front yard and Hartzell Street is
considered the street side yard.
Mr. Larbalestier explained the proposal and addressed the Standards regarding the
parking variance, as noted in the applicant’s supplemental packet.
Ms. Berns asked the property owner if he considered leaving the garage as is and just
adding a second story above it to keep the garage parking, and Mr. Larbalestier replied
that it was considered, but there is a need for added living space on the first floor as
well. He also added that constructing a new driveway off of Hartzell Street would add
more concrete on the property, and the car doors would not be able to open in that
location due to the 14.7’ width of the rear yard.
Bruce Rogers added that the option of creating a half story on the residence for added
living space was not practical because the entire roof would have to be lifted.
Brian Farrel, 2622 Lincolnwood Drive, explained that as a neighbor to the west, he would
like to see the existing owners remain and continue to improve the property. Jason
Ross, 2621 Lincolnwood Drive, noted that the proposal will not impact anyone and he
would like the owners to remain in the neighborhood as well. Liza Kirkpatrick, 2904
Hartzell Street, explained that she has no issue with the proposal, and she understands
the situation because she has a similar garage that does not fit a vehicle. Ms.
Kirkpatrick added that many homes in that area have small garages that force
residences to park in driveways.
The Zoning Board then entered into deliberation:
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DRAFT NOT APPROVED
Mr. Gingold noted that squaring off the house in the back corner is the minimal change
necessary to create more livable space and had no problem with that portion of the
proposal.
Ms. Wineberg stated there would be a greater negative impact by adding a garage in the
rear yard off of Hartzell Street, and the proposal makes sense because the homeowners
do not currently utilize the garage for parking anyway. Mr. Matt Rogers explained that
once the garage is removed, there will be a driveway that does not lead to a garage – it
will lead to living space. The driveway will then become a parking pad, not a driveway.
Mr. Gingold added that the driveway is effectively being used as a parking pad anyway,
and that the variance will not change the character of the neighborhood in any way since
other properties have the same issue.
Chairman Summers added that the City does not want front yard parking spaces,
however this is clearly a unique property. Ms. McLennan added that she does not
usually want front yard parking, but this case is unique because we do not want to add a
driveway on Hartzell Street and cut down a tree, and the need for a family room for
family of five is understandable. It seems to be a reasonable request for the footprint of
the building, but turning the driveway into a front yard parking space is an issue.
The Standards were then discussed for the rear yard setback:
1) Yes
2) Yes
3) Yes
4) Yes
5) Yes
6) Yes
7) Yes
The Standards were then discussed for the front yard parking variance:
1) Yes
2) Yes – Mr. Gingold, Ms. McLennan, Ms. Wineberg
No – Chairman Summers, Mr. Matt Rogers, Ms. Berns
3) Yes – all ZBA members except Chairman Summers
4) Yes – Mr. Gingold, Ms. McLennan, Ms. Wineberg
No – Chairman Summers, Mr. Matt Rogers, Ms. Berns
5) Yes
6) Yes – Mr. Gingold, Ms. McLennan, Ms. Wineberg
No – Chairman Summers, Mr. Matt Rogers, Ms. Berns
7) Yes – Mr. Gingold, Ms. McLennan, Ms. Wineberg
No – Chairman Summers, Mr. Matt Rogers, Ms. Berns
A motion was approved 6-0 to recommend approval of the rear yard setback variance.
A motion was made to recommend approval of the front yard parking variance. The
Zoning Board voted 3-3 for the parking variance, so the variance will move forward to
City Council with no recommendation from the Zoning Board.
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FF II NN DD II NN GG SS
FOR STANDARDS OF
VV AA RR II AA TT II OO NN SS
In the case of
after conducting a public hearing on April 17, 2012, the Zoning Board of Appeals makes
the following findings of fact, based upon the standards for special uses specified in
Section 6-3-8-12 of the City Code:
Standard Finding
(A) The requested variation will not have a
substantial adverse impact on the use,
enjoyment or property values of adjoining
properties;
__x___Met _____Not Met
6-0
(B) The requested variation is in keeping with
the intent of the zoning ordinance;
______Met _____Not Met
3-3
(C) The alleged hardship or practical difficulty is
peculiar to the property;
__x___Met _____Not Met
5-1
(D) The property owner would suffer a particular
hardship or practical difficulty as
distinguished from a mere inconvenience if
the strict letter of the regulations were to be
carried out;
______Met _____Not Met
3-3
(E) The purpose of the variation is not based
exclusively upon a desire to extract
additional income from the property;
__x___Met _____Not Met
6-0
Case Number: 12ZMJV-0020
Address or
Location:
2627 Lincolnwood Drive
Applicant: Bruce Rogers, architect for Dawn & Nikolai Larbalestier
Proposed
Zoning Relief:
Establish one open parking space in the front yard
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(F) The alleged difficulty or hardship has not
been created by any person having an
interest in the property;
______Met _____Not Met
3-3
(G) The requested variation is limited to the
minimum change necessary to alleviate the
particular hardship or practical difficulty
which affects the property;
______Met _____Not Met
3-3
and, based upon these findings, and upon a vote of
__3__ in favor & __3__ against
recommends to the City Council
____ approval
____ denial
__________________________________________ Date: _____________
Lori Summers
Zoning Board of Appeals Chairman
Attending: Vote:
Aye No
__x__ Lori Summers ____ _x__
__x__ Mary Beth Berns ____ _x__
__x__ Beth McLennan _x__ ____
__x__ Matt Rodgers ____ _x__
_____ Andrew Gallimore ____ ____
__x__ Scott Gingold _x__ ____
__x__ Clara Wineberg _x__ ____
391 of 447
FF II NN DD II NN GG SS
FOR STANDARDS OF
VV AA RR II AA TT II OO NN SS
In the case of
after conducting a public hearing on April 17, 2012, the Zoning Board of Appeals makes
the following findings of fact, based upon the standards for special uses specified in
Section 6-3-8-12 of the City Code:
Standard Finding
(A) The requested variation will not have a
substantial adverse impact on the use,
enjoyment or property values of adjoining
properties;
__x___Met _____Not Met
6-0
(B) The requested variation is in keeping with
the intent of the zoning ordinance;
__x___Met _____Not Met
6-0
(C) The alleged hardship or practical difficulty is
peculiar to the property;
__x___Met _____Not Met
6-0
(D) The property owner would suffer a particular
hardship or practical difficulty as
distinguished from a mere inconvenience if
the strict letter of the regulations were to be
carried out;
__x___Met _____Not Met
6-0
(E) The purpose of the variation is not based
exclusively upon a desire to extract
additional income from the property;
__x___Met _____Not Met
6-0
Case Number: 12ZMJV-0020
Address or
Location:
2627 Lincolnwood Drive
Applicant: Bruce Rogers, architect for Dawn & Nikolai Larbalestier
Proposed
Zoning Relief:
Rear yard setback of 14.7’ where 30’ is required
392 of 447
(F) The alleged difficulty or hardship has not
been created by any person having an
interest in the property;
__x___Met _____Not Met
6-0
(G) The requested variation is limited to the
minimum change necessary to alleviate the
particular hardship or practical difficulty
which affects the property;
__x___Met _____Not Met
6-0
and, based upon these findings, and upon a vote of
__6__ in favor & __0__ against
recommends to the City Council
__x__ approval
____ denial.
__________________________________________ Date: _____________
Lori Summers
Zoning Board of Appeals Chairman
Attending: Vote:
Aye No
__x__ Lori Summers _x__ ___
__x__ Mary Beth Berns _x__ ___
__x__ Beth McLennan _x__ ___
__x__ Matt Rodgers _x__ ___
_____ Andrew Gallimore ___ ___
__x__ Scott Gingold _x__ ___
__x__ Clara Wineberg _x__ ___
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