HomeMy WebLinkAbout05.21.12
CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
2100 RIDGE AVENUE, EVANSTON 60201
COUNCIL CHAMBERS
Monday, May 21, 2012
7:00 p.m.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Fiske
(II) Mayor Public Announcements and Proclamations
Public Works Week – May 20-26, 2012
Recognition for Employees with 25 years or More of Service
(III) City Manager Presentations and Announcements
Presentation by Constellation Energy Regarding Electricity Aggregation
Implementation
(IV) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen comment is intended to foster dialogue in a respectful and civil manner.
Citizen comments are requested to be made with these guidelines in mind.
(V) Special Orders of Business
(VI) Adjournment
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City Council Agenda May 21, 2012 Page 2 of 3
5/18/2012 2:27 PM
SPECIAL ORDERS OF BUSINESS
(SP1) City Council Goal “Visual and Performing Arts”
Staff recommends the City Council receive an oral status report on the
implementation of the City Council’s goal “Visual and Performing Arts.”
For Discussion
(SP2) City Council Goal “Efficiency and Effectiveness of Services”
Staff recommends City Council review proposed Citywide Performance
Measures and receive report on City Council Goal “Efficiency and Effectiveness
of Services.”
For Discussion
(SP3) Update Regarding FY2012 City Council Goals
Staff recommends the City Council receive an oral status report on the
implementation of the City Council’s FY 2012 goals.
For Discussion
(SP4) First Quarter Financial Report for FY2012
Staff recommends that City Council accept and place the First Quarter Financial
Report for FY 2012 on file.
For Action
(SP5) FY 2011 Capital Improvement Plan Year End Report
Staff recommends the City Council accept and place the Fiscal Year 2011
Capital Improvement Plan Year-End Report on file.
For Action
(SP6) Resolution 44-R-12 Amending the FY2012 City of Evanston Budget
Staff recommends approval of Resolution 44-R-12 – Authorization to amend the
FY 2012 Budget. The proposed amendment would increase the FY 2012 Budget
Appropriation by $7,393,000, from $250,096,993 to $257,489,993.
For Action
(SP7) Resolution 45-R-12 Approving the Amended FY 2012 Capital Improvement
Program
Staff recommends approval of Resolution 45-R-12 amending the FY 2012
Capital Improvement Program (CIP). The proposed resolution would increase
the FY 2012 CIP by $3,243,000 from $36,783,358 to $40,026,358.
For Action
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City Council Agenda May 21, 2012 Page 3 of 3
5/18/2012 2:27 PM
MEETINGS SCHEDULED THROUGH MAY 2012
Upcoming Aldermanic Committee Meetings
Wednesday, May 23 6:00 PM Transportation/Parking
Wednesday, May 23 7:00 PM Economic Development
Thursday, May 24 5:30 PM Emergency Telephone Board
Tuesday, May 29 5:45 PM A&PW, Township and City Council
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
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For City Council meeting of May 21, 2012 Item SP1
Council Goal: “Visual and Performing Arts”
For Discussion
To: Honorable Mayor and Members of the City Council
From: Wally Bobkiewicz, City Manager
Subject: City Council Goal – “Visual and Performing Arts”
Date: May 18, 2012
Recommended Action:
Staff recommends the City Council receive an oral status report on the implementation
of the City Council’s goal “Visual and Performing Arts.”
Summary:
Staff will make a presentation on efforts going on community-wide in the area of visual
and performing arts.
Staff will also discuss a proposed plan to develop a citywide arts plan.
Memorandum
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Page 1 of 2
For City Council meeting of May 21, 2012 Item SP2
Council Goal: “Efficiency and Effectiveness of Services”
For Discussion
To: Honorable Mayor and Members of the City Council
From: Godwin Chen, ICMA Fellow
Subject: City Council Goal “Efficiency and Effectiveness of Services”
Date: May 18, 2012
Recommended Action:
Staff recommends City Council review proposed Citywide Performance Measures and
receive report on City Council Goal “Efficiency and Effectiveness of Services.”
Summary:
In pursuing the City Council’s goal of improving the “Efficiency and Effectiveness of
Services,” staff has compiled the attached list of Citywide Performance Measures
(CPM). As part of this process, Departments were asked to identify performance
measures for benchmarking City operations and service provision to the public. These
performance measures aim to capture all major operational activities of the organization
and yield meaningful and actionable information which can be utilized by the City
Council, managerial staff, residents and other community stakeholders.
Where possible, the Citywide Performance Measures were created utilizing the
guidance of standardized measures established by the International City / County
Managers Association (ICMA). However, the City of Evanston also provides services
which are relatively unique in comparison with other communities. To address this
issue, the performance measures developed by the Health and Utilities Departments
utilized industry standards and federal and state reporting requirements. A staff team
reviewed the proposed performance measures submitted by each Department and
compiled the CPM list, which has been provided as an attachment to this report.
As mentioned above, the overarching goal of the CPM process is to improve the
“Efficiency and Effectiveness of Services” by consolidating all major Citywide
performance measures into a single report. The implementation of the CPM Report will
provide the City Council and public with a simplified tool for quickly and easily assessing
the effectiveness of City service provision. With City Council approval, the CPM will be
collected and compiled on a semi-annual basis, and reports will be provided during the
mid-year and year-end City Council meetings. In addition, the CPM Report will be
published on the City website to address the City’s ongoing transparency efforts.
Memorandum
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Page 2 of 2
Attachments
Citywide Performance Measures (CPM)
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CITY OF EVANSTON
FY 2012 COMPREHENSIVE PERFORMANCE MEASURES
#Department Objective Performance Measure Calculation Guidance
1 City Manager's Office Sustainability - Reduce Energy Usage Total energy savings Citywide during a specific period of time
calculated in terms of kWh and Therms.
2 City Manager's Office Sustainability Annual grant funding secured.
Total value of grants and support received
for sustainability projects calculated in
terms of annual dollar value.
3 City Manager's Office Citizen Engagement Percentage of 311 requests completed within established
service level agreement.
4 City Manager's Office Citizen Engagement Number of administrative services assumed by 311.
5 City Manager's Office Citizen Engagement Change in number of subscribers to City communication
channels annually.
6 City Manager's Office Intergovernmental Affairs Federal, State and Regional dollars given/savings to City of
Evanston projects in a given year (grants included).
7 City Manager's Office Event and Activities Number of citizen engagement events and/or activities.
8 Law Ordinance Prosecution Ordinance cases prosecuted during a specified period of time
(animal, aggressive panhandling, curfew, disorderly conduct).
9 Law Traffic Prosecution Traffic prosecution cases during a specific period of time.
10 Law Ordinances and resolutions Ordinances and resolutions written and/or reviewed during a
specific period of time.
11 Law Loss minimization/Risk Management Cases tried to verdict.
Result of same, won at summary judgment
or dismissal stage, or litigation that resulted
in no adverse impact to the City.
12 Law Administrative adjudication Number of administrative adjudication cases tried per year
(including appeals).
13 Administrative Services Purchasing Calendar days from requisition to purchase order (formal and
informal bids).
Average number of days from requisition to
purchase order during a specific period of
time.
14 Administrative Services Human Resources Calendar days from requisition to hire/recruitment for internal
and external hires.
Average number of days from requisition to
hire/recruitment during a specific period of
time.
15 Administrative Services Telephone System and Network
Problem Resolution/Repair
Percentage of telephone system and network problems
corrected within 48 hours during a specific period of time.
16 Administrative Services Finance / Accounting Total number of financial reporting documents published
and/or certified during a specific period of time.
17 Administrative Services Parking Number of parking tickets issued and parking-related revenue
generated during a specific period of time.
Page 1 of 47 of 84
CITY OF EVANSTON
FY 2012 COMPREHENSIVE PERFORMANCE MEASURES
#Department Objective Performance Measure Calculation Guidance
18 Community & Economic Dev.Property Maintenance Compliance Total inspections performed per 1,000 population.
Total Property Maintenance Compliance
Inspections per 1,000 of City population
(Evanston population = 74,486 per 2010
Census)
19 Community & Economic Dev.Plan Reviews Average number of days to review Single Family & Accessory
Structures and Commercial & Accessory Structures.
20 Community & Economic Dev.New Businesses No. of announced economic development projects with no. of
new jobs and expected private investment.
This measure requires three numbers: No.
of announced projects per year, No. of jobs
projected with each announcement and it
private investment (capital).
21 Community & Economic Dev.Affordable Housing Production/Rehab Number of housing units (owner and rental) improved per
$100,000 of grant funding.
22 Community & Economic Dev.Zoning Reviews Average number of days to review Zoning Analysis Application.
23 Police Crime Rates Benchmark of crime level against that of other communities.
24 Police Calls for Service Number of police calls per 1,000 residential population
compared with the percentage of dispatched police calls.
25 Police Peacekeeping and Domestic Quarrels Number of domestic quarrels, referrals to Victim Services and
follow-on services provided.
26 Police Crimes Solved Percentage of UCR (Uniform Crime Reports) Part I Crimes
Cleared.
Part I Crimes as defined by FBI's Uniform
Crime Reports
27 Police Response Time Response time in minutes to Top Priority Calls.Locally defined "Top Priority Calls."
28 Police Seizure Data Benchmark of quantity of illicit drugs and firearms seized
against that of other communities.
29 Police FTE to Population Sworn and civilian FTE's per 1,000.
30 Fire Response Time
Percentage of emergency fire calls with a response time of five
minutes and under from dispatch to arrival on scene,
compared with square miles served per fire Suppression
Station, and compared with population density.
This measure requires four numbers:
"Percent of calls with response time of five
minutes or less," "Total square miles of the
City," "Number of fire stations" and
"Population served"
31 Fire Fire Incidents Fire Incidents confined to room of origin.
32 Fire Injuries Number of on the Job (OJI) related injuries per 100 members
that resulted in time lost from duty in a 1 year period.
33 Fire Vehicle Accidents Job related vehicle crashes, deemed preventable, per 100
members in a 1 year period.
Page 2 of 48 of 84
CITY OF EVANSTON
FY 2012 COMPREHENSIVE PERFORMANCE MEASURES
#Department Objective Performance Measure Calculation Guidance
34 Fire FTE to Population Sworn and civilian FTE's per 1,000 population.
35 Fire EMS Response Time Emergency responses (in seconds).CAD Dispatch Time to Arrival on Scene
36 Fire Turnout Time for emergency and non-emergency alarms.Time from Dispatch to the time of Enroute
to Scene.
37 Health Communicable Disease
Epidemiological Investigations Number of investigations and complaints.
This measure requires total number of
investigations, total number of lab reports,
and total number of investigations initiated
following lab reports
38 Health Educational Outreach Number of individuals reached by educational activities per
1,000 population.
39 Health Health Inspections Number of restaurant, temporary food and farmer's market
inspections (cont'd in comment).
40 Health Dental Care Number of visits to dental clinic for preventative and restorative
care.
41 Health Vital Records Number of birth and death certificates issued.
42 Public Works Waste Diversion Total waste diversion rate.
43 Public Works Road Rehabilitation Road Rehabilitation Expenditures per paved lane mile.
44 Public Works Timely Capital Improvements Percentage of capital improvement projects on time and under
budget.
45 Public Works Resident Satisfaction Survey of residents impacted by all Public Works projects.
46 Public Works Time to complete maintenance and
minor repairs
Percent of minor vehicle repairs completed within 2 days and
percent of preventative maintenance completed within 30 days
of due date.
47 Public Works Cost of maintenance and minor repairs Average maintenance and repair cost per vehicle.
48 Public Works Snow Removal Snow and ice control expenditures per capita compared with
inches of snowfall.
This measure requires two numbers:
"Snow and ice control expenditures per
capita" and "inches of snowfall"
49 Public Works Timely waste and recycling collection Percent of residential and commercial waste and recycling
picked up on schedule.
50 Public Works Residential Street Sweeping Street-sweeping expenditures per linear mile swept.
51 Parks, Rec. and Comm. Serv.Youth Employment Percentage of applicants for youth employment and vocational
training opportunities who received such opportunities.
This measure requires two numbers:
Percentage of applicants for youth
employment and vocational training
52 Parks, Rec. and Comm. Serv.Facilities Management Total number and response time of completing in-house work
orders.
53 Parks, Rec. and Comm. Serv.Forestry Response Total number and response time of completing Forestry
Division requests.
Page 3 of 49 of 84
CITY OF EVANSTON
FY 2012 COMPREHENSIVE PERFORMANCE MEASURES
#Department Objective Performance Measure Calculation Guidance
54 Parks, Rec. and Comm. Serv.Recreation User Activity Evaluate total program participation and recreation services by
age and Ward.
55 Parks, Rec. and Comm. Serv.Youth Engagement Evaluate employee and employer satisfaction with youth
employment programs.
56 Parks, Rec. and Comm. Serv.Park Attendance Attendance at PR&CS special events and park permits
57 Parks, Rec. and Comm. Serv.Park User Experience User survey of facility conditions, safety and cleanliness.
58 Library Customer Satisfaction Percentage of citizens who rated library service as satisfactory.
59 Library Customer Service Percentage of library users who rated the helpfulness and the
general attitude of library staff as satisfactory.
60 Library Collection Percentage of library users who rated the availability of library
materials as satisfactory.
61 Library Circulation Number of items circulated per resident.
62 Library Purchasing Costs Number of dollars spent for materials acquisition per resident.
63 Utilities Reliable Distribution Number of customers experiencing disruption.
64 Utilities Water Complaints Number of customer complaints for water's technical quality.
65 Utilities Sewer Complaints Number of customer complaints for sewers' technical quality
(seepage, backups, overflows, etc.).
66 Utilities Employee Health and Safety Benchmark days lost from work due to illness or injury again.
67 Utilities Regulatory Compliance Number of EPA regulatory violations.
68 Utilities Water Main Failure Rate Number of known breaks/leaks per mile of water main.
69 Utilities Water Sales Millions of gallons of water sold to outside communities.
Page 4 of 410 of 84
For City Council meeting of May 21, 2012 Item SP3
Presentation: FY2012 City Council Goals
For Discussion
To: Honorable Mayor and Members of the City Council
From: Wally Bobkiewicz, City Manager
Subject: Update – FY 2012 City Council Goals
Date: May 18, 2012
Recommended Action:
Staff recommends the City Council receive an oral status report on the implementation
of the City Council’s FY 2012 goals.
Summary:
This evening’s City Council meeting will discuss in detail the City Council’s goals
pertaining to the arts and efficiency and effectiveness of services.
Staff will provide an update on the status of the other City Council goals.
Memorandum
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7For the City Council Meeting of September 20, 2010
2nd Quarter Financial Report
For City Council meeting of May 21, 2012 Item SP4
First Quarter Financial Report for Fiscal Year 2012
For Acceptance and Placement on File
To: Honorable Mayor and Members of the City Council
From: Marty Lyons, Assistant City Manager/Chief Financial Officer
Louis Gergits, Finance Division Manager
CC: Wally Bobkiewicz, City Manager
Subject: First Quarter Financial Report for Fiscal Year 2012
Date: May 15, 2012
Recommended Action:
Staff recommends that City Council accept and place the First Quarter Financial Report
for FY 2012 on file.
Summary:
The City ended the first quarter of the 2012 fiscal year in stable financial condition. The
City’s financial performance is the result of revenues remaining relatively consistent with
budget targets and expenditures being held below budgeted levels.
March represents the third month of the City of Evanston’s 2012 fiscal year. As a result,
it is too early to draw any meaningful conclusions or projections relative to the City’s
financial performance in FY12. In addition, the City shifted to a calendar fiscal year in
FY 2012. As a result, the First Quarter Financial Report for 2012 will not necessarily be
comparable to first quarter reports from prior years. Staff will continue to monitor City
revenues and expenditures/expenses throughout FY12 and will provide regular updates
to the City Council.
Attached are summaries of the City’s funds for the first quarter of FY 2012. In reviewing
these reports, please note the following:
• A majority of the revenues are recorded at the time they are actually received
(permits, property taxes, fees, etc.), however, some revenues are recorded at the
time of notification of the revenue being earned by the City (sales, income,
telecommunications taxes, etc).
• State revenue sources are delayed by one to three months based on the revenue
Memorandum
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source in question.
• While some revenues are received on a monthly basis, other revenues are
received less uniformly throughout the year. An example is property taxes, which
are billed bi-annually and then distributed by the County as payments are
received. This disbursal method contrasts with other revenue sources such as
sales taxes, which are collected by the State and distributed on a monthly basis.
• Operating expenses, including payroll, are reported at the time they are incurred
during the year. At year-end, the City often receives invoices after the close of
the year, for services used or items purchased during the year. These expenses
are recorded into the previous year for which they were incurred.
• Operating expenses are incurred on a uniform basis for items such as payroll,
utilities, fuel, etc., and on an as needed basis for supplies, equipment and
specific outsourced services.
General Fund Revenues:
General Fund revenues through the March 31, 2012 were $22,880,530 or 27.7% of
budget, or slightly above the 25% budget target. The first quarter performance of major
General Fund revenue sources is summarized below:
• Through March 31, 2012 property tax revenue was $6,560,873 or 53.4% of
budget.
• State income tax was recorded in the amount of $1,508,416 through March 31,
2012, achieving 25.8% of the budget target for this revenue item. State income
tax is typically received in arrears by one or two months.
• Regular sales tax revenue in FY 2012 was $2,057,930 or 22.4% of budget.
Home rule sales tax revenue in FY 2012 was $1,308,485 or 21.8% of budget.
• Real estate transfer tax through March 31, 2012 totaled $404,201 achieving
23.4% of the budget target for this item. This includes large property sales.
• Through March 31, 2012, licenses, permits, and fees were approximately 23.1%
of budget. Permit revenue was $623,344 or 16.9% of budget. In comparison,
license revenue is $742,908 or 20.4% of target budget.
General Fund Expenditures:
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Through March 31, 2012, General Fund expenditures were $18,283,456 or 22.1% of
budget for FY 2012. It is important to note, for the General Fund, many expenditures /
disbursements are not made evenly throughout the year. For example:
• Seasonal employee wages in Parks, Recreation and Community Services are
typically charged during the summer months.
• Police Department assigns additional patrol details during the summer months.
• While the previous winter was relatively mild, certain overtime wages in Public
Works for services such as snow/ice removal may occur during the months of
November and December.
Due to the uneven disbursements of many General Fund expenditures, it will be difficult
to project FY 2012 expenditure totals until additional monthly financial data is available.
Staff will continue to monitor expenditures throughout the year and will provide regular
reports to the City Council and public.
Enterprise Funds:
Revenues and expenses for the Parking, Water, Sewer and Solid Waste Funds were all
below the 25% budget target. Similar to the General Fund, many enterprise fund
revenues and expenses / disbursements do not occur evenly throughout the fiscal year.
In addition, Water and Sewer Fund revenues are typically lowest during the winter
months. As a result, it is difficult to project whether the enterprise funds will perform
close to budgeted levels at this time. Staff will continue to monitor and report on the
performance of City enterprise fund revenues and expenditures throughout FY 2012.
Legislative History:
N/A
Attachments
March 31, 2012 Monthly Financial Report
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RevenuesBudgetActual% of BudgetBudgetActual% of BudgetBudgetActual% of BudgetBudgetActual% of BudgetBudgetActual% of BudgetProperty Tax12,296,386$ 6,560,873$ 53.4%-$ -$ -$ -$ -$ -$ -$ -$ Sales Tax15,206,475 3,366,415 22.1%- - - - - - - - State Income Tax5,853,839 1,508,416 25.8%- - - - - - - - Utility Tax8,672,006 2,150,567 24.8%- - - - - - - - Real Estate Transfer Tax1,725,000 404,201 23.4%- - - - - - - - Liquor Tax2,070,063 574,164 27.7%- - - - - - - - Other Taxes5,860,547 1,219,739 20.8%- - - - - - - - Licenses, Permits, Fees8,652,861 1,997,507 23.1%- - - - - - - - Charges for Services7,853,023 1,770,977 22.6% 6,171,637 1,580,030 25.6% 12,905,000 3,088,341 23.9% 12,908,000 3,100,921 24.0% 3,624,033 718,490 19.8%Intergovernmental Revenues669,897 163,935 24.5%- - 262,500 262,500 100.0%- - 140,000 3,067 2.2%Interfund Transfers7,890,068 1,919,389 24.3% 3,876,726 969,182 25.0%- - - - 1,245,967 311,492 25.0%Other Non-Tax Revenue5,950,622 1,244,347 20.9% 2,034,004 - 0.0% 5,600,557 106,302 1.9% 9,092,236 1,124 0.0%- - Total Revenues82,700,787$ 22,880,530$ 27.7% 12,082,367$ 2,549,212$ 21.1% 18,768,057$ 3,457,143$ 18.4% 22,000,236$3,102,045$ 14.1% 5,010,000$ 1,033,049$ 20.6%ExpendituresLegislative616,033$ 140,473$ 22.8%-$ -$ -$ -$ -$ -$ -$ -$ City Administration1,856,258 330,801 17.8%- - - - - - - - Law Department999,107 218,092 21.8%- - - - - - - - Administrative Services Department 8,643,197 1,914,149 22.1%- - - - - - - - Community and Econ. Development 3,148,339 706,099 22.4%- - - - - - - - Police Department24,752,938 5,811,436 23.5%- - - - - - - - Fire & Life Safety Services13,314,621 3,144,785 23.6%- - - - - - - - Health Department2,413,969 519,304 21.5%- - - - - - - - Public Works- Operating9,559,460 2,205,774 23.1% 11,731,140 1,364,754 11.6% 12,664,258 2,983,280 23.6% 16,690,143 2,756,953 16.5% 5,187,861 725,232 14.0%Public Works- Capital Outlay- - 0.0% 3,520,000 - 0.0% 7,999,500 645,302 8.1% 4,771,000 3,995 0.1%- - Parks, Recreation & Comm. Services 17,392,621 3,292,543 18.9%- - - - - - - - Total Expenditures82,696,543$ 18,283,456$ 22.1% 15,251,140$ 1,364,754$ 8.9% 20,663,758$ 3,628,582$ 17.6% 21,461,143$2,760,948$ 12.9% 5,187,861$ 725,232$ 14.0%As of March 31, 2012City of Evanston Report of Budget-to-Actual Revenues and ExpendituresParking FundWater FundSolid Waste FundSewer FundGeneral Fund(Target is 25% of FY 2012 Budget)15 of 84
FY 2011 FY 2011 FY 2012 FY 2012
Budget Unaudited Budget YTD
Adopted Actual Adopted Actual
Tax - Property 16,516,200$16,009,204$12,296,386$6,560,873$
Tax - State Use 677,877 852,743 1,091,215 243,000
Tax - Sales Tax - Basic 7,300,000 7,403,517 9,209,455 2,057,930
Tax - Sales Tax - Home Rule 4,552,968 4,749,481 5,997,020 1,308,485
Tax - Auto Rental 29,155 34,004 36,445 9,761
Tax - Athletic Contest 550,000 154,227 700,000 -
Tax - State Income 4,635,565 4,855,460 5,853,839 1,508,416
Tax - Fire Insurance 90,000 ---
Tax - Electric Utility 2,196,333 2,338,827 3,069,806 760,296
Tax - Natural Gas Utility 1,385,130 848,770 1,583,000 351,137
Tax - Natural Gas Use - Home Rule 709,044 528,650 869,000 244,134
Tax - Cigarette 295,284 304,827 485,000 90,000
Tax - Evanston Motor Fuel 550,378 481,751 761,587 154,682
Tax - Liquor 1,623,754 1,804,356 2,070,063 574,164
Tax - Parking 1,800,000 1,942,347 2,160,000 577,208
Tax - Personal Property Replacement 441,166 372,894 626,300 145,088
Tax - Real Estate Transfer 1,500,000 1,989,587 1,725,000 404,201
Tax - Telecommunications 2,691,834 2,628,397 3,150,200 795,000
License Fees - Vehicles 1,799,820 2,056,523 2,598,341 530,311
License Fees - Other 814,720 901,090 1,045,382 212,597
Permit Fees - Building 2,500,000 1,836,284 2,500,000 269,403
Permit Fees - Other 1,086,400 1,142,758 1,184,788 353,941
Other Fees 1,092,617 847,241 1,324,350 631,255
Fines and Forfeiture Revenue 3,806,864 3,230,763 4,721,639 880,283
Charges for Services Revenue 6,048,402 6,444,195 7,853,023 1,770,977
Intergovernmental Revenue 802,239 891,639 669,897 163,935
Other Revenue 1,575,183 1,966,283 1,216,983 362,762
Interfund Transfers In (Other Funds)6,790,549 6,557,462 7,890,068 1,919,389
Interest Income 12,000 2,072 12,000 1,302
Total Revenue 73,873,482 73,175,352 82,700,787 22,880,530
Legislative 523,131 514,586 616,033 140,473
City Administration 1,675,952 1,329,524 1,856,258 330,801
Law Department 828,120 816,863 999,107 218,092
Administrative Services Department 8,206,488 6,684,499 8,643,197 1,914,149
Community and Economic Development 2,824,205 2,677,868 3,148,339 706,099
Police Department 20,263,642 20,631,944 24,752,938 5,811,436
Fire & Life Safety Services Department 11,192,783 11,120,092 13,314,621 3,144,785
Health Department 2,135,313 1,989,997 2,413,969 519,304
Public Works Department 6,862,268 6,576,242 9,559,460 2,205,774
Library (Note 1)3,708,359 3,650,508 - -
Parks, Recreation & Community Services 15,653,221 15,407,209 17,392,621 3,292,543
Total Expenditures 73,873,482 71,399,332 82,696,543 18,283,456
Net Surplus (Deficit)-$ 1,776,020$ 4,244$ 4,597,074$
Beginning Unrestricted Fund Balance (Note 2)20,008,876 15,284,896
Change in Property Tax Receivables for
Change in Fiscal Year (Note 3)(6,500,000)
Ending Unreserved/Undesignated Fund Balance 15,284,896$ 19,881,970$
Note 1: The Library is budgeted as a separate fund in FY 2012.
Note 2: Unrestricted fund balance includes amounts designated for compensated absences and IMRF.
City of Evanston
General Fund
As of March 31, 2012
Note 3: March and April 2011 property tax payments are credited to the prior year as a result of the conversion to a
calendar fiscal year.16 of 84
FY 2011 FY 2011 FY 2012 FY 2012
Budget Unaudited Budget YTD
Adopted Actual Adopted Actual
Revenue By Source
Library Fines & Fees -$-$ 150,000$ 38,024$
Library Material Replacement - - 12,500 2,890
Copy Machine Charges - - 20,000 4,892
Meeting Room Fees -- 10,000 1,110
Non-resident Cards -- 2,460 492
North Branch Rental Income -- 47,325 16,885
State Per Capita Grant -- 75,900 76,385
Personal Property Repl. Tax -- 50,200 -
Video Rentals -- 28,000 9,606
Allocation - Property Taxes - - 4,253,214 2,652,949
Total Revenues -- 4,649,599 2,803,233
Expenditures
Youth Services -- 800,390 176,785
Adult Services -- 1,579,231 332,061
Circulation -- 589,769 140,304
North Branch -- 203,336 44,562
Technical Services -- 473,306 100,969
Maintenance -- 491,375 93,602
Administration --512,192 98,869
Total Expenditures -- 4,649,599 987,152
Net Surplus (Deficit)--- 1,816,081$
Beginning Fund Balance - -
Ending Fund Balance -$1,816,081$
Note: The Library is budgeted as a separate fund in FY 2012. In prior fiscal years, the
Library was a department in the General Fund.
City of Evanston
Library Fund (Note)
As of March 31, 2012
17 of 84
FY 2011 FY 2011 FY 2012 FY 2012
Budget Unaudited Budget YTD
Adopted Actual Adopted Actual
Grant Proceeds 288,460$195,943$80,000$42,840$
Total Revenue 288,460 195,943 80,000 42,840
HPRP Administration 27,000 10,841 - -
Program Activities 261,460 185,102 80,000 42,840
Total Expenditures 288,460 195,943 80,000 42,840
Net Surplus (Deficit)-$ -$ -$ -$
Beginning Unreserved Fund Balance - -
Ending Unreserved Fund Balance -$ -$
City of Evanston
Homelessness Prevention & Rapid Re-Housing Program
As of March 31, 2012
18 of 84
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Unaudited Budget YTD
Budget Actual Adopted Actual
Grant Proceeds 6,887,345$4,688,070$5,699,363$1,008,233$
Program Income 1,500,000 - 1,750,000 -
Total Revenue 8,387,345 4,688,070 7,449,363 1,008,233
Development Activities 7,985,000 4,364,094 6,771,363 926,503
Administration 124,345 164,902 338,749 53,513
Transfer to Debt Service - - 3,616 904
Transfer to Insurance - - 15,635 4,179
Transfer to General Fund 278,000 156,813 320,000 30,825
Total Expenditures 8,387,345 4,685,809 7,449,363 1,015,924
Net Surplus (Deficit)-$ 2,261$ -$ (7,691)$
Beginning Unreserved Fund Balance - 2,261
Ending Unreserved Fund Balance 2,261$ (5,430)$
City of Evanston
Neighborhood Stabilization Fund
As of March 31, 2012
19 of 84
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
State Allotment 1,900,000$1,876,906$1,900,000$464,191$
Investment Earnings 2,000 615 2,000 210
Miscellaneous Income - - - -
Total Revenue 1,902,000 1,877,521 1,902,000 464,401
Sheridan Rd./ Isabella St. Project
(JT with Wilmette)- - -
Street Resurfacing (2009)- - -
Street Resurfacing (2010)- - -
Street Resurfacing (2011)1,200,000 980,941 1,400,000 726
Transfer to General Fund - Staff Engineering 110,606 110,606 132,727 33,182
Transfer to General Fund - Street Maintenance 586,886 586,886 704,263 176,066
Total Expenditures 1,897,492 1,678,433 2,236,990 209,974
Net Surplus (Deficit)4,508$ 199,088$ (334,990)$ 254,428$
Beginning Unreserved Fund Balance 682,090 881,178
Ending Unreserved Fund Balance 881,178$ 1,135,606$
City of Evanston
Motor Fuel Fund
As of March 31, 2012
20 of 84
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Landline Surcharge Revenue 525,000$ 479,969$ 617,400$ 160,678$
Wireless Surcharge Revenue 340,000 370,891 416,160 90,000
Interest Income 750 296 1,000 174
Miscellaneous Revenue - - - -
Total Revenue 865,750 851,156 1,034,560 250,852
Operating Expense 778,737 688,503 847,415 139,230
Transfer to General Fund 125,868 125,868 125,950 31,487
Transfer to Insurance Fund 95,095 23,717
Transfer to Debt Service Fund 10,385 2,596
Capital Replacement 229,353 121,649 188,000 -
Total Expenditures 1,133,958 936,020 1,266,845 197,030
Net Surplus (Deficit)(268,208)$ (84,864)$ (232,285)$ 53,822$
Beginning Unreserved Fund Balance 1,394,832 1,309,968
Ending Unreserved Fund Balance 1,309,968$ 1,363,790$
City of Evanston
E911 Fund
As of March 31, 2012
21 of 84
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Property Tax Revenue 378,000$ 377,392$ 398,000$ 207,234$
Investment Income - 31 - 4
Total Revenues 378,000 377,423 398,000 207,238
Professional Fees (Evmark)378,000 388,000 398,000 99,500
Total Expenditures 378,000 388,000 398,000 99,500
Net Surplus (Deficit)-$ (10,577)$ -$ 107,738$
Beginning Unreserved Fund Balance 112,325 101,748
Ending Unreserved Fund Balance 101,748$ 209,486$
City of Evanston
Special Service Area #4 Fund
As of March 31, 2012
22 of 84
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Intergovernmental/Entitlement 2,095,180$ 1,478,686$ 1,490,500$ $ 408,484
Funds Reallocated from Prior Years 25,000 65,693 -
Program Income 20,000 15,302 140,000 1,841
Miscellaneous - - - -
Total Revenues 2,140,180 1,493,988 1,696,193 410,325
CDBG Administration/Planning 308,367 229,186 232,382 44,197
Development Activities 1,016,894 744,787 432,000 26,139
Capital Projects - - 255,000 -
Transfers to General Fund 772,000 646,267 776,811 193,044
Total Expenditures 2,097,261 1,620,240 1,696,193 263,380
Net Surplus (Deficit)42,919$ (126,252)$ -$ 146,945$
Beginning Unreserved Fund Balance 422,799 296,547
Ending Unreserved Fund Balance 296,547$ 443,492$
City of Evanston
CDBG Fund
As of March 31, 2012
23 of 84
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Intergovernmental Revenue -$ 158,988$ -$ 12,023$
Program Income 9,000 4,800 9,000 52,650
Interest Income - 268 - 35
Total Revenues 9,000 164,056 9,000 64,708
Program Expenses 20,000 194,225 20,000 22,617
Transfer to CDBG - - - -
Development Activities - - - -
Total Expenditures 20,000 194,225 20,000 22,617
Net Surplus (Deficit)(11,000)$ (30,169)$ (11,000)$ 42,091$
Beginning Unreserved Fund Balance 2,004,722 1,974,553
Ending Unreserved Fund Balance 1,974,553$ 2,016,644$
City of Evanston
CDBG Loan Fund
As of March 31, 2012
24 of 84
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Hotel Tax 1,350,000$ 1,201,088$ 1,600,000$ 210,000$
Amusement Tax 300,000 214,156 300,000 46,483
Howard-Ridge Loan Repayment - - 48,500 -
Investment Income 8,000 179 8,000 105
Total Revenues 1,658,000 1,415,423 1,956,500 256,588
Economic Development Activities 1,640,247 1,479,759 1,802,825 247,066
Capital Projects - - 50,000 -
Tax Rebate Agreement - - - -
Transfer to Debt Service - - 12,752 3,188
Transfer to Insurance - - 75,334 18,833
Transfers to General Fund 377,256 377,256 452,707 113,177
Total Expenditures 2,017,503 1,857,015 2,393,618 382,264
Net Surplus (Deficit)(359,503)$ (441,592)$ (437,118)$ (125,676)$
Beginning Unreserved Fund Balance 2,423,201 1,981,609
Ending Unreserved Fund Balance 1,981,609$ 1,855,933$
City of Evanston
Economic Development Fund
As of March 31, 2012
25 of 84
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Taxes 20,000$ 20,000$ 20,000$ -$
Transfers From Other Funds - - - -
Interest Income - - - -
Total Revenues 20,000 20,000 20,000 -
Program Expenses 50,000 - 50,000 -
Transfers to Other Funds - - - -
Total Expenditures 50,000 - 50,000 -
Net Surplus (Deficit)(30,000)$ 20,000$ (30,000)$ -$
Beginning Unreserved Fund Balance 89,915 109,915
Ending Unreserved Fund Balance 109,915$ 109,915$
City of Evanston
Neighborhood Improvement Fund
As of March 31, 2012
26 of 84
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Intergovernmental /Entitlement 560,000$ 57,860$ 500,000$ 139,978$
Program Income 10,000 22,820 10,000 6,846
Total Revenues 570,000 80,680 510,000 146,824
Home Administration/Planning 56,000 4,789 - -
CHDO Operating 28,000 - - -
Development Activities 429,600 40,422 604,000 43,953
Transfers to General Fund 56,400 40,650 59,958 12,195
Total Expenditures 570,000 85,861 663,958 56,148
Net Surplus (Deficit)-$ (5,181)$ (153,958)$ 90,676$
Beginning Unreserved Fund Balance 2,636,531 2,631,350
Ending Unreserved Fund Balance 2,631,350$ 2,722,026$
City of Evanston
Home Fund
As of March 31, 2012
27 of 84
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Demolition Taxes 8,330 10,000 - -
Developer Contributions - 2,000 125,000 -
Rehab Repayments 20,000 7,500 - 2,083
Interest Income 1,000$ 166$ 125$ 138$
Miscellaneous - - - -
Total Revenues 29,330 19,666 125,125 2,221
Housing - Land 41,650 - - -
Housing - Buildings - - - -
Down Payment Assistance 166,600 27,165 166,600 6,250
Transfers to General Fund 19,992 19,992 23,990 5,998
Miscellaneous 39,984 - 40,000 -
Total Expenditures 268,226 47,157 230,590 12,248
Net Surplus (Deficit)(238,896)$ (27,491)$ (105,465)$ (10,027)$
Beginning Unreserved Fund Balance 2,299,153 2,271,662
Ending Unreserved Fund Balance 2,271,662$ 2,261,635$
City of Evanston
Affordable Housing Fund
As of March 31, 2012
28 of 84
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Net Property Tax Increment 4,800,000$ 5,168,428$ 5,073,000$ 2,697,573$
Interest Income 25,000 6,709 25,000 3,525
Total Revenue 4,825,000 5,175,137 5,098,000 2,701,098
Series 1997 Principal
(refunded by 1999 & 2008D)325,000 325,000 405,000 -
Series 1997 Interest
(refunded by 1999 and 2008D)128,200 118,200 100,650 -
Contributions to Other Agencies - - 800,000 -
Economic Development Projects 500,000 30,000
Capital Improvements 773,715 113,213 1,936,000 -
Contractual Services 125,000 - 35,000 -
Transfer to Parking Fund (Sherman)3,419,636 3,419,636 3,876,726 969,182
Transfer to General Fund 325,000 325,000 325,000 81,250
Total Expenditures 5,096,551 4,301,049 7,978,376 1,080,432
Net Surplus (Deficit) (271,551)$ 874,088$ (2,880,376)$ 1,620,666$
Beginning Unreserved Fund Balance 9,162,676 10,036,764
Ending Unreserved Fund Balance 10,036,764$ 11,657,430$
City of Evanston
Washington National TIF Fund
As of March 31, 2012
29 of 84
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Net Property Taxes 428,756$ 426,899$ 428,756$ 229,590$
Interest Income 100 37 - 5
Total Revenue 428,856 426,936 428,756 229,595
Series 2002C Bonds Principal 340,000 - 325,000 325,000
Series 2002C Bonds Interest 88,756 53,853 98,232 53,853
General Management Support - - - -
Total Expenditures 428,756 53,853 423,232 378,853
Net Surplus (Deficit)100$ 373,083$ 5,524$ (149,258)$
Beginning Unreserved Fund Balance 238,422 611,505
Ending Unreserved Fund Balance 611,505$ 462,247$
City of Evanston
Special Service Area #5
As of March 31, 2012
30 of 84
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Net Property Tax Increment 1,300,000$1,212,637$1,073,000$644,221$
Interest Income 5,000 1,825 5,000 3,073
Total Revenue 1,305,000 1,214,462 1,078,000 647,294
1994 & 1996 Bonds Principal (refunded by
1999 and 2008D bonds)570,000 570,000 605,000 -
1994 & 1996 Bonds Interest (refunded by
1999 and 2008D bonds)141,804 141,057 109,603 -
Other Expenses 460,000 1,200 - -
Operating Transfer to General Fund 141,600 141,600 141,600 35,400
Total Expenditures 1,313,404 853,857 856,203 35,400
Net Surplus (Deficit)(8,404)$ 360,605$ 221,797$ 611,894$
Beginning Unreserved Fund Balance 5,211,765 5,572,370
Ending Unreserved Fund Balance 5,572,370$ 6,184,264$
City of Evanston
SW II TIF (Howard Hartrey)
As of March 31, 2012
31 of 84
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Net Property Tax Increment 656,000$ 451,421$ 470,000$ 255,091$
Interest Income 500 31 500 5
Total Revenue 656,500 451,452 470,500 255,096
Economic Development Activities 700,000 700,000 - -
Capital Improvement Projects - - 580,000 -
Operating Transfer to General Fund 24,100 24,100 28,920 7,230
Total Expenditures 724,100 724,100 608,920 7,230
Net Surplus (Deficit)(67,600)$ (272,648)$ (138,420)$ 247,866$
Beginning Unreserved Fund Balance 397,497 124,849
Ending Unreserved Fund Balance 124,849$ 372,715$
City of Evanston
Southwest TIF
As of March 31, 2012
32 of 84
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Net Property Tax- Current 10,806,574$10,405,238$11,863,898$5,645,520$
Bond Proceeds/Premium/ Discounts - 2,143,285 --
Transfer from Other Funds - IMRF 871,528 727,560 755,846 188,962
Interest Income 1,000 1,626 1,500 252
Transfer from Special Assessment Fund 317,660 285,894 317,660 79,415
Total Revenue 11,996,762 13,563,603 12,938,904 5,914,149
Series 2002 C- Principal -- 660,000 675,000
Series 2002 C- Interest 117,400 63,547 96,044 63,546
Series 2003 B- Principal - 2,780,000 --
Series 2003 B- Interest 46,623 59,832 --
Series 2004- Principal 735,000 815,000 760,000 -
Series 2004- Interest 533,250 558,450 506,250 -
Series 2004 B- Principal 1,210,000 1,535,000 1,630,000 -
Series 2004 B- Interest 145,494 253,200 195,640 -
Series 2005- Principal 525,000 545,000 730,000 -
Series 2005- Interest 721,500 740,800 700,500 -
Series 2006- Principal 75,000 125,000 80,000 -
Series 2006- Interest 454,620 467,220 451,582 -
Series 2006 B Bonds- Principal 302,063 302,063 35,000 -
Series 2006 B Bonds- Interest -- 604,126 302,063
Series 2007 - Principal 1,115,000 1,150,000 1,150,000 -
Series 2007 - Interest 626,520 663,239 598,958 -
Series 2008A - Principal 195,000 195,000 195,000 -
Series 2008A - Interest 138,162 138,162 132,313 -
Series 2008C - Principal 343,800 361,800 351,440 -
Series 2008C - Interest 398,044 418,884 387,730 -
Series 2008D - Principal 520,000 520,000 425,000 -
Series 2008D - Interest 47,874 47,874 93,554 -
Series 2010 A - Principal DSF 240,000 240,000 300,000 -
Series 2010 A - Interest DSF 190,138 190,137 185,337 -
Series 2010 B - Principal DSF 695,000 580,533 613,946 -
Series 2010 B - Interest DSF 176,528 147,453 141,648 -
Series 2011 A - Principal DSF -- 1,081,678 -
Series 2011 A - Interest DSF -- 630,961 -
Series 2004- Principal SAF 80,000 - 85,000 -
Series 2004- Interest SAF 25,200 - 19,600 -
Series 2005- Principal SAF 20,000 - 20,000 -
Series 2005- Interest SAF 19,300 - 18,500 -
Series 2006- Principal SAF 50,000 - 50,000 -
Series 2006- Interest SAF 12,600 - 10,576 -
Series 2007 - Principal SAF 35,000 - 35,000 -
Series 2007 - Interest SAF 36,720 - 35,320 -
Series 2008C - Principal SAF 18,000 - 18,400 -
Series 2008C - Interest SAF 20,840 - 20,300 -
General Management and Support 5,000 - 5,000 -
Bond Issuance Costs 75,000 86,535 60,000 -
Fiscal Agent Fees 8,000 10,152 8,000 -
Total Expenditures 9,957,676 12,994,881 13,122,403 1,040,609
Net Surplus (Deficit)2,039,086$ 568,722$ (183,499)$ 4,873,540$
Beginning Unreserved Fund Balance (325,466)243,256
Ending Unreserved Fund Balance 243,256$ 5,116,796$
City of Evanston
Debt Service Fund
As of March 31, 2012
33 of 84
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Net Property Taxes 689,000$659,271$862,000$328,654$
Interest Income 400 100 400 39
Miscellaneous - 17,618 - -
Total Revenue 689,400 676,989 862,400 328,693
General Management Support - 25,412 --
Economic Dev. Projects 300,000 -
Capital Improvements 430,000 3,502
Developer Agreement Payments 668,836 -
Repayments to Econ. Dev. Fund 48,500 -
Transfers to General Fund 120,400 120,400 120,400 30,100
Total Expenditures 120,400 145,812 1,567,736 33,602
Net Surplus (Deficit)569,000$ 531,177$ (705,336)$ 295,091$
Beginning Unreserved Fund Balance 751,950 1,283,127
Ending Unreserved Fund Balance 1,283,127$ 1,578,218$
City of Evanston
Howard Ridge TIF
As of March 31, 2012
34 of 84
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Net Property Taxes 580,000$491,966$605,000$254,462$
Bond Proceeds -- 2,270,000 -
Interest Income 1,000 2,285 1,000 200
Total Revenue 581,000 494,251 2,876,000 254,662
General Management Support ----
Economic Development Projects -- 1,200,000 -
Other Charges -- 490,000 9,125
Transfers to General Fund 50,000 50,000 60,000 15,000
Capital Projects 490,000 63,875 2,270,000 -
Total Expenditures 540,000 113,875 4,020,000 24,125
Net Surplus (Deficit)41,000$ 380,376$ (1,144,000)$ 230,537$
Beginning Unreserved Fund Balance 1,254,443 1,634,819
Ending Unreserved Fund Balance 1,634,819$ 1,865,356$
City of Evanston
West Evanston TIF
As of March 31, 2012
35 of 84
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Bond Proceeds 5,078,500$5,177,539$6,280,213$-$
Grants 4,231,473 213,333 3,048,000 173,109
Private Contributions 575,000 - 1,301,200 -
Miscellaneous 149,000 73,547 --
Interest Income - 17,546 - 3,598
Total Revenue 10,033,973 5,481,965 10,629,413 176,707
Administration 95,680 102,964 - 7,355
Capital Outlay (includes
prior year rollovers)13,014,138 7,559,955 12,242,358 382,542
Interfund Transfers Out 300,000 300,000 475,000 118,750
Total Expenditures 13,409,818 7,962,919 12,717,358 508,647
Net Surplus (Deficit)(3,375,845)$ (2,480,954)$ (2,087,945)$ (331,940)$
Beginning Unreserved Fund Balance 5,905,344 3,424,390
Ending Unreserved Fund Balance 3,424,390$ 3,092,450$
City of Evanston
Capital Improvement Fund
As of March 31, 2012
36 of 84
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Special Assessments Collected 550,000$ 231,589$ 300,000$ 77,451$
Bond Proceeds - - -
Investment Income 25,000 7,687 10,000 1,440
Total Revenue 575,000 239,276 310,000 78,891
Transfer to Debt Service Fund 317,659 285,894 317,660 79,415
Capital Outlay 1,575,000 740,120 1,155,000 -
Total Expenditures 1,892,659 1,026,014 1,472,660 79,415
Net Surplus (Deficit)(1,317,659)$ (786,738)$ (1,162,660)$ (524)$
Beginning Unreserved Fund Balance 3,759,955 2,973,217
Ending Unreserved Fund Balance 2,973,217$ 2,972,693$
City of Evanston
Special Assessment Fund
As of March 31, 2012
37 of 84
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Parking Lots & Meters Operations 2,349,060$2,405,392$2,870,000$724,354$
Church Street Garage Operations 583,333 540,431 767,092 136,527
Maple Avenue Garage Operations 1,138,711 899,397 1,151,800 320,012
Sherman Avenue Garage Operations 1,331,134 1,162,451 1,356,275 395,372
Washington National TIF Interfund Transfers-In 2,820,455 3,419,636 3,876,726 969,182
Interest Income 34,900 7,432 15,070 3,665
Miscellaneous Revenue -- 11,400 100
Reserve for Future Repairs (Contra Depreciation) 2,044,000 - 2,034,004 -
Total Revenue 10,301,593 8,434,739 12,082,367 2,549,212
7005 - Parking System Administration 743,677 517,187 655,747 183,954
7015 - Parking Lots and Meters 799,498 737,568 1,584,510 186,710
7025 - Church Street Self Park 674,084 353,469 608,255 135,225
7030 - Church Street Debt Payments 133,030 169,336 173,126 -
7036 - Sherman Avenue Garage 5,324,706 4,254,606 5,772,432 318,254
7037 - Maple Avenue Garage 1,680,189 732,703 1,736,960 286,641
Transfer to Insurance Fund -- 503,877 79,912
Transfer to General Fund -- 644,242 161,060
Transfer to Fleet -- 21,991 5,498
Transfer to Equipment Replacement -- 30,000 7,500
7039 - Parking Debt - 22,950 --
7050- Interfund Transfers Out 803,242 803,241 --
Capital Outlay -- 120,000 -
Capital Improvements 3,242,598 - 3,400,000 -
Total Expenditures 13,401,024 7,591,060 15,251,140 1,364,754
Net Surplus (Deficit)(3,099,431)$ 843,679$ (3,168,773)$ 1,184,458$
Further Operating Expense Breakdown:
7015 Parking Meter Activities 762,846 737,568 1,547,858 186,710
7015 Parking Meter Depreciation 36,652 - 36,652 -
SUBTOTAL 799,498 737,568 1,584,510 186,710
7025- Church Garage Activities 494,156 353,469 428,327 135,225
7025- Church Garage Depreciation 179,928 - 179,928 -
SUBTOTAL 674,084 353,469 608,255 135,225
7036 Sherman Garage Activities 1,199,756 1,004,606 1,194,182 318,254
7036 Debt Service Payments 3,250,300 3,250,000 3,703,600 -
7036 Reserve (Depreciation)874,650 - 874,650 -
SUBTOTAL 5,324,706 4,254,606 5,772,432 318,254
7037 Maple Garage Activities 1,013,991 732,703 1,070,762 286,641
7037 Debt Service Payments ----
7037 Reserve (Depreciation)666,198 - 666,198 -
SUBTOTAL 1,680,189 732,703 1,736,960 286,641
Beginning Unreserved Fund Balance 22,046,297 22,889,976
Ending Unreserved Fund Balance 22,889,976$ 24,074,434$
City of Evanston
Parking Fund
As of March 31, 2012
38 of 84
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Evanston 4,647,499$ 4,674,981$ 5,600,000$ 1,361,563$
Skokie 2,286,500 2,508,333 2,800,000 667,128
Northwest Commission 3,570,300 3,710,581 4,414,000 1,059,650
Cross Connection Control Fees 80,000 91,000 -
Investment Earnings 9,996 6,569 2,500 2,630
Debt Proceeds 3,340,000 4,019,889 4,800,000 -
Debt Proceeds (zero interest)----
Fees and Merchandise Sales 35,000 42,261 35,000 30,232
Fees and Outside Work 66,640 189,164 80,000 66,651
Grants 350,000 116,121 262,500 262,500
Insurance Reimbursements -- 420,000 -
Phosphate Sales 49,980 43,655 60,000 6,789
Property Sales and Rentals 193,388 157,329 203,057 -
Misc Revenue - 573,132 - -
Total Revenue 14,629,303 16,042,015 18,768,057 3,457,143
General Support 681,872 571,077 832,838 169,386
Pumping 2,270,869 1,922,009 2,368,467 409,308
Filtration 2,138,628 1,965,689 2,563,022 465,773
Distribution 1,260,167 972,405 1,464,106 215,715
Meter Maintenance 320,115 262,028 313,840 85,438
Other Operating Expenses 219,791 133,341 285,530 81,790
Debt Service 82,542 166,386 944,157 599,672
Debt Service - IEPA Loan 3382 -- 67,506 -
Capital Outlay 115,500 56,883 162,500 11,846
Capital Improvements 7,670,000 5,146,698 7,837,000 633,456
Depreciation ----
Interfund Transfers Out - General
Fund 2,737,748 2,737,748 3,356,300 839,075
Interfund Transfers Out -
Insurance Fund 390,410 390,410 468,492 117,123
Total Expense 17,887,642 14,324,674 20,663,758 3,628,582
Net Surplus (Deficit)(3,258,339)$1,717,341$(1,895,701)$(171,439)$
Beginning Unreserved Fund Balance 6,133,887 7,851,228
Ending Unreserved Fund Balance 7,851,228$ 7,679,789$
City of Evanston
Water Fund
As of March 31, 2012
39 of 84
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Operations 10,931,000$11,217,554$12,908,000$3,100,921$
Debt Proceeds 8,687,475 8,797,105 5,000,000 -
Debt Proceeds - 2012 IEPA Loan -- 4,000,000 -
Investment Earnings 3,332 2,094 1,000 1,124
Miscellaneous 89,586 131,312 91,236 -
Total Revenue 19,711,393 20,148,065 22,000,236 3,102,045
Sewer Operations 1,673,727 1,552,272 1,869,650 339,377
Other Operating Expenses 21,000 21,000 48,100 2,100
Interfund Transfers Out - General Fund 446,657 446,658 142,200 35,550
Interfund Transfers Out - Insurance Fund -- 269,988 67,497
Capital Outlay 12,000 10,830 18,000 3,995
Capital Improvement Account 687,475 523,619 4,753,000 -
Depreciation ----
Debt Service 14,215,356 13,737,377 14,242,990 2,312,429
Debt Service - ERI - - 117,215 -
Total Expenses 17,056,215 16,291,756 21,461,143 2,760,948
Net Surplus (Deficit)2,655,178$ 3,856,309$ 539,093$ 341,098$
Beginning Unreserved Fund Balance (889,063)2,967,246
Ending Unreserved Fund Balance 2,967,246$ 3,308,344$
City of Evanston
Sewer Fund
As of March 31, 2012
40 of 84
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Property Tax Transfer from General Fund -$ -$ 1,245,967$311,492$
Solid Waste Franchise Fees 141,610 148,773 175,000 -
SWANCC Recycling Incentive 124,950 283,870 140,000 3,067
Recycling Service Charge 1,826,269 1,875,044 2,954,033 689,864
Sanitation Service Charge Penalty 16,660 34,887 30,000 6,591
Special Pickup Fees 100,000 57,815 100,000 9,053
State Recycling Grant 45,000 139,774 --
Trash Cart Sales 15,000 39,058 15,000 4,324
Yard Waste Fees 680,000 241,790 350,000 8,658
Total Revenue 2,949,489 2,821,011 5,010,000 1,033,049
Refuse Collection & Disposal 1,975,110 2,839,845 3,077,218 467,860
Residential Recycling Collection 960,841 694,831 1,360,393 257,372
Yard Waste Collection 1,031,334 678,395 750,250 -
Total Expense 3,967,285 4,213,071 5,187,861 725,232
Net Surplus (Deficit)(1,017,796)$ (1,392,060)$ (177,861)$ 307,817
Beginning Unreserved Fund Balance -(1,392,060)
Ending Unreserved Fund Balance (1,392,060)$ (1,084,243)
City of Evanston
Solid Waste
As of March 31, 2012
41 of 84
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
General Fund 2,877,885$2,877,887$2,457,356$614,339$
Library Fund -- 2,381 595
Parking Fund 24,740 24,740 21,992 5,498
Water Fund 162,518 162,518 122,751 30,688
Sewer Fund 254,482 254,482 177,729 44,432
Solid Waste Fund 396,000 396,000 298,071 74,518
Sale of Surplus Property 350,000 85,109 75,000 43,533
Damage to City Property 24,798 - 24,789 -
Miscellaneous Revenue - 302,718 20,000 11,540
Interest Income 4,165 272 4,165 160
Total Revenues 4,094,588 4,103,726 3,204,234 825,303
General Support 236,857 207,442 284,571 50,685
Major Maintenance 2,934,771 2,683,338 3,211,873 554,216
Transfer to Equipment Repl. Fund -- 2,222,069 555,517
Capital Outlay 1,933,320 1,030,272 - -
Total Expenditures 5,104,948 3,921,052 5,718,513 1,160,418
Net Surplus (Deficit)(1,010,360)$ 182,674$ (2,514,279)$ (335,115)$
Beginning Unreserved Fund Balance 2,393,958 2,576,632
Ending Unreserved Fund Balance 2,576,632$ 2,241,517$
City of Evanston
Fleet Fund
As of March 31, 2012
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FY 2011 FY 2011 FY 2012 FY 2012
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
General Fund -$-$ 1,242,590$310,648$
Library Fund -- 1,700 425
Parking Fund -- 30,000 7,500
Water Fund -- 72,275 -
Sewer Fund -- 127,650 -
Solid Waste Fund -- 177,131 44,283
Sale of Surplus Property -- 210,217 -
Transfer from Fleet Fund - - 2,222,069 555,517
Total Revenues - - 4,083,632 918,373
Capital Outlay -- 2,400,000 -
Capital Leases - - 50,000 -
Total Expenditures - - 2,450,000 -
Net Surplus (Deficit)-$ -$ 1,633,632$ 918,373$
Beginning Unreserved Fund Balance --
Ending Unreserved Fund Balance -$ 918,373$
City of Evanston
Equipment Replacement Fund
As of March 31, 2012
43 of 84
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
General Admin Contribution- General 105,624 98,582$121,207$30,302$
General Admin Contribution- E911 775 775 930 233
General Admin Contribution- CDBG 775 775 930 233
General Admin Contribution- E.D. 775 775 930 233
General Admin Contribution- Parking 14,193 14,193 17,032 4,258
General Admin Contribution- Water Fund 20,793 20,793 24,962 6,241
General Admin Contribution- Sewer Fund 11,992 11,992 14,385 3,596
Liability/Property Contribution- General 792,266 739,448 909,150 227,288
Liability/Property Contribution- E911 5,810 5,810 6,972 1,743
Liability/Property Contribution- CDBG 5,810 5,810 6,972 1,743
Liability/Property Contribution- E.D.5,810 5,810 6,972 1,743
Liability/Property Contribution- Parking 106,442 106,442 127,731 31,933
Liability/Property Contribution- Water Fund 155,945 155,945 187,209 46,802
Liability/Property Contribution- Sewer Fund 89,942 89,942 107,887 26,972
Workers' Comp Contribution- General 1,084,816 1,013,938 1,244,860 311,215
Workers' Comp Contribution- Library Fund -- 5,898 1,475
Workers' Comp Contribution- E911 7,955 7,955 9,546 2,387
Workers' Comp Contribution- CDBG 7,955 7,955 9,546 2,387
Workers' Comp Contribution- E.D. 7,955 7,955 9,546 2,387
Workers' Comp Contribution- Parking 145,738 145,738 174,886 43,721
Workers' Comp Contribution- Water Fund 213,516 213,516 256,322 64,081
Workers' Comp Contribution- Sewer Fund 123,146 123,146 147,716 36,929
Subrogation Proceeds 83,300 77,876 83,300 21,119
Investment Income 41,650 313 41,650 180
Workers Comp & Liability - Subtotal 3,032,983 2,855,484 3,516,536 869,201
Health Insurance Chargebacks- General 8,124,110 7,961,902 7,602,935 1,900,734
Health Insurance Chargebacks - Library -- 308,920 77,230
Health Insurance Chargebacks - NSP2 5,463 5,463 15,635 3,909
Health Insurance Chargebacks- E911 74,836 74,836 77,647 19,412
Health Insurance Chargebacks- CDBG 19,137 19,137 10,780 2,695
Health Insurance Chargebacks- E.D. Fund 36,576 36,575 57,886 14,471
Health Insurance Chargebacks- Parking 89,573 89,573 184,229 46,057
Health Insurance Chargebacks- Water 523,267 537,497 561,211 140,303
Health Insurance Chargebacks- Sewer 142,501 142,501 140,199 35,050
Health Insurance Chargebacks - Solid Waste 145,937 145,944 158,577 39,644
Health Insurance Chargebacks- Fleet 184,760 184,761 196,271 49,068
Retiree Health Insurance Contributions 1,695,988 1,415,378 1,903,503 399,697
Employee Health Insurance Contributions 1,200,000 1,145,551 1,209,056 48,665
One Time IPBC Distribution --200,000 -
Health & Life insurance - Subtotal 12,242,148 11,759,118 12,626,849 2,776,935
Total Revenues 15,275,131 14,614,602 16,143,385 3,646,136
City of Evanston
Insurance Fund
As of March 31, 2012
44 of 84
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
City of Evanston
Insurance Fund
As of March 31, 2012
General Administration & Support 251,843 250,248 354,104 78,783
Liability/Property Insurance Premiums 391,510 372,834 470,000 412,433
Liability Legal Fees 175,000 494,715 350,000 45,332
Liability Settlement Payments 300,000 250,290 400,000 4,840
Workers' Comp Insurance Premiums 120,000 81,437 114,400 101,700
Workers' Comp Legal Fees 71,000 56,692 60,000 20,820
Workers' Comp Medical Payments 900,000 781,652 850,000 165,626
Workers' Comp Settlement Payments 833,000 652,848 700,000 248,596
Workers' Comp TPA Pymts (non specific)108,750 113,375 145,000 24,167
Workers' Comp TTD Pymts (non sworn)249,000 85,822 140,000 6,209
Workers' Comp & Liability - Subtotal 3,400,103 3,139,913 3,583,504 1,108,506
General Administration & Support -- 98,878 6,598
Health Insurance Premiums 11,138,960 10,673,050 13,005,609 3,235,401
Health Insurance Opt Out Payments 64,974 58,080 78,000 11,375
Health & Life Insurance - Subtotal 11,203,934 10,731,130 13,182,487 3,253,374
Total Expenditures 14,604,037 13,871,043 16,765,991 4,361,880
Net Surplus (Deficit)671,094$743,559$(622,605)$ (715,744)$
Beginning Unreserved Fund Balance (4,937,497)(4,193,938)
Ending Unreserved Fund Balance (4,193,938)$(4,909,682)$
45 of 84
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Property Taxes 6,913,759$ 5,932,983$ 6,119,393$ 3,218,932$
Personal Property Repl Tax 235,000 158,694 282,000 53,444
Interest on Investment 625,000 672,222 600,000 1,042
Participant Contributions 750,000 742,223 900,000 212,154
Unrealized Gain - (111,673) - 134
Total Revenue 8,523,759 7,394,449 7,901,393 3,485,706
Administrative Expenses 170,000 223,144 154,000 24,023
Legal Fees - - 50,000 -
Retiree Pensions 3,500,000 3,794,696 4,700,000 1,178,749
Widows' Pensions 750,000 866,915 1,070,000 275,307
Disability Pensions 720,000 885,842 1,060,000 312,736
QUILDRO 18,000 61,399 75,000 19,659
Reserve for Future Payments - - - -
Total Expenditures 5,158,000 5,831,996 7,109,000 1,810,474
NetSurplus (Deficit)3,365,759$ 1,562,453$792,393$1,675,232$
Beg Net Assets held in Trust 54,358,822 55,921,275 55,921,275
End Net Assets held in Trust 55,921,275$ 56,713,668$ 57,596,507$
City of Evanston
Fire Pension Fund
As of March 31, 2012
46 of 84
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Property Taxes 8,561,091$ 7,279,970$ 8,196,751$ 3,945,788$
Personal Property Repl Tax 270,833 185,055 325,000 61,747
Interest Income 1,420,000 1,611,444 1,600,000 176
Participant Contributions 1,153,600 1,149,735 1,385,000 311,482
Miscellaneous 8,088 - 50
Unrealized Gain / (Loss) - 10,947 - (31,172)
Total Revenue 11,405,524 10,245,239 11,506,751 4,288,071
Administrative Expenses 155,000 193,035 186,000 27,266
Retiree Pensions 5,750,000 5,802,426 7,250,000 1,785,905
Widow Pensions 512,500 675,909 818,000 214,941
Disability Pensions 437,500 571,045 625,000 162,414
Separation Refunds - 128,188 - -
QUILDRO 12,000 11,889 12,000 3,567
Reserve for Future Payments - - - -
Total Expenditures 6,867,000 7,382,492 8,891,000 2,194,093
NetSurplus (Deficit)4,538,524$ 2,862,747$2,615,751$2,093,978$
Beg Net Assets held in Trust 72,465,514 75,328,261 75,328,261
End Net Assets held in Trust 75,328,261$ 77,944,012$ 77,422,239$
City of Evanston
Police Pension Fund
As of March 31, 2012
47 of 84
January February March AprilMay JuneJuly August September October November DecemberFY 2012 Unreserved Fund Balance14,685,117$16,337,797$19,881,970$FY 2011 Unreserved Fund Balance15,876,431$13,696,626$15,222,768$FY 2012 Cash Balance8,894,526$8,902,327$13,603,167$FY 2011 Cash Balance10,098,061$10,059,185$8,500,193$ $- $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000City of Evanston General FundComparison of Fund and Cash BalancesFiscal Year 2012 vs Fiscal Year 2011FY 2012 Unreserved Fund BalanceFY 2011 Unreserved Fund BalanceFY 2012 Cash BalanceFY 2011 Cash Balance48 of 84
Page 1 of 2
For City Council meeting of May 21, 2012 Item SP5
Fiscal Year 2011 Capital Improvement Plan – Year-End Report
For Acceptance and Placement on File
To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Louis Gergits, Finance Division Manager
Brandon Dieter, Senior Management Analyst
Subject: FY 2011 Capital Improvement Plan – Year-End Report
Date: May 15, 2012
Recommended Action:
Staff recommends the City Council accept and place the Fiscal Year 2011 Capital
Improvement Plan Year-End Report on file.
Funding Source:
N/A
Summary:
The approved FY 2011 budget for capital projects was $32,437,959. Through
December 31, 2011, a total of $18,492,522 or 57% of budget was expended on capital
projects. A summary of FY 2011 capital expenditures by fund is provided in the table
below:
Fund
2011 CIP
Budget
2011 Year-End
CIP Expenses
Percent
Spent
MFT Fund Funding 1,200,000$ 680,941$ 56.7%
E911 Fund Funding 229,353$ 242,206$ 105.6%
CDBG Fund Funding 480,000$ 377,382$ 78.6%
Economic Development Funding 80,000$ -$ 0.0%
Washington National TIF Fund Funding 773,715$ -$ 0.0%
Southwest TIF Fund Funding 700,000$ 700,000$ 100.0%
West Evanston TIF Fund Funding 490,000$ 63,875$ 13.0%
CIP Fund Funding 13,409,818$ 5,667,688$ 42.3%
SA Fund Funding 1,575,000$ 1,057,780$ 67.2%
Parking Fund Funding 3,242,598$ 2,297,720$ 70.9%
Water Fund Funding 7,670,000$ 5,373,943$ 70.1%
Sewer Fund Funding 687,475$ 523,619$ 76.2%
Fleet Fund Funding 1,900,000$ 1,507,398$ 79.3%
TOTAL 32,437,959$ 18,492,552$ 57.0%
Memorandum
49 of 84
Page 2 of 2
As part of the FY 2012 Budget process, staff recommended the carryover of funds for
2011 capital projects into Fiscal Year 2012. As a result, approximately $6.8M of funding
for capital projects was carried over and has been re-budgeted as part of the FY 2012
Capital Improvement Program.
As the table above indicates, the FY 2011 budget for capital projects in the CIP Fund
was $13.4M. As of December 31, 2011, approximately $5.7M was spent on capital
projects in the CIP Fund. Capital expenses in the CIP Fund were significantly below
budget due to approximately $4M of anticipated grants for CIP Fund capital projects
which were not awarded to the City. As a result, associated expenditures for grant-
funded projects in the CIP Fund were not incurred in FY 2011.
The complete FY 2011 Capital Improvement Plan Year-End Report has been provided
as an attachment to this memorandum. Included in the attached report are the
expenses for individual 2011 capital projects through December 31, 2011. The status of
individual capital projects as of December 31, 2011 has also been included in the
attached report.
Legislative History:
The City Council approved the amended FY 2011 Capital Improvement Plan in the
amount of $32,437,959 on July 25, 2011.
-------------------------------------------------------------------------------------
Attachments:
FY 2011 Capital Improvement Plan Year End Report
50 of 84
12345678910111213141516171819202122232425262728293031323334353637383940414243444546ACDFGKLNOUCity of EvanstonCapital Improvement Plan - Year-End ReportSorted by Fund & Funding SourceFiscal Year 2011Unspent Funding Carry Fund Approved 12/31/2011Project FY12 Carryover Description Department Source OverResponsibleFY11 YTD Expenses BudgetRequestProject StatusFUND SUMMARY MFT Fund Funding N/A N/A 1,200,000 680,941 519,059 - E911 Fund Funding N/A N/A 229,353 242,206 (12,853) - CDBG Fund Funding N/A N/A 480,000 377,382 102,618 - Economic Development Funding N/A N/A 80,000 - 80,000 50,000 TIF Funds Funding N/A N/A 1,963,715 763,875 1,199,840 81,000 CIP Fund - General Obligation (GO) Debt N/A N/A 5,078,500 2,504,366 2,574,134 1,396,787 CIP Fund - Fund Reserves N/A N/A 3,375,845 2,244,746 1,497,389 1,316,158 CIP Fund - Grants N/A N/A 4,196,473 875,103 3,321,370 1,474,000 CIP Fund - Loan N/A N/A 149,000 42,023 106,977 - CIP Fund - IDNR Grant Funding N/A N/A 35,000 1,450 33,550 - CIP Fund - Private Donations N/A N/A 575,000 - 575,000 575,000 SA Fund Funding N/A N/A 1,575,000 1,057,780 517,220 - Parking Fund Funding N/A N/A 3,242,598 2,297,720 944,878 740,000 Water Fund Funding N/A N/A 7,320,000 4,893,289 2,426,711 852,000 Water Fund - Grants N/A N/A 350,000 330,844 19,156 350,000 Water Fund - Insurance N/A N/A - 149,810 - - Sewer Fund Funding N/A N/A 687,475 523,619 163,856 - Fleet Fund Funding N/A N/A 1,900,000 1,507,398 392,602 - TOTAL 32,437,959 18,492,552 14,461,507 6,834,945 EXPENDITURE DETAILStreet Resurfacing - MFTPublic Works MFT Revenues MFT 1,200,000 680,941 519,059 - Completed SUBTOTAL 1,200,000 680,941 519,059 - AS400 RedundancyPoliceE911 RevenueE911 45,000 69,145 (24,145) - CompletedUPS (Uninterruptible Power Supply) ReplacementPoliceE911 RevenueE911 35,000 35,000 - - CompletedRadio System NarrowbandingPoliceE911 RevenueE911 20,000 20,000 - - CompletedComputer / Radio ReplacementPoliceE911 RevenueE911 40,000 40,000 - - Completed911 Center Flooring (New Funding - FY11)PRCSE911 RevenueE911 3,968 3,968 - - Completed911 Center flooring (Carryover)PRCSE911 Revenue YesE911 8,570 7,140 1,430 - CompletedPhone room A/C unit replacementPRCSE911 Revenue YesE911 1,882 1,400 482 - CompletedPolice 911 Center HVAC ReplacementPRCSE911 Revenue YesE911 74,933 65,553 9,380 - CompletedSUBTOTAL 229,353 242,206 (12,853) - Page 1 of 851 of 84
123456789ACDFGKLNOUCity of EvanstonCapital Improvement Plan - Year-End ReportSorted by Fund & Funding SourceFiscal Year 2011Unspent Funding Carry Fund Approved 12/31/2011Project FY12 Carryover Description Department Source OverResponsibleFY11 YTD Expenses BudgetRequestProject Status47484950515253545556575859606162636465666768697071727374ADA RampsPublic Works Grant CDBGCDBG 50,000 45,000 5,000 - CompletedAlley PavingPublic Works Grant CDBGCDBG 150,000 8,501 141,499 - CompletedBlock Curb & Sidewalk ReplacementPublic Works Grant CDBGCDBG 100,000 159,048 (59,048) - CompletedBrummel Richmond Park RenovationsPRCSGrant CDBG Yes CDBG 50,000 50,000 - - CompletedFleetwood-Jourdain Center Arts & Crafts Room RenovationsPRCSGrant CDBGCDBG 30,000 - 30,000 - CompletedSNAP LightingPublic Works Grant CDBGCDBG 50,000 39,941 10,059 - CompletedTwiggs Park RenovationsPRCSGrant CDBGCDBG 50,000 74,892 (24,892) - CompletedSUBTOTAL 480,000 377,382 102,618 - 1817 Church RehabilitationCEDEcon. Develop.ED 30,000 - 30,000 - Property sale contemplated so project was not performed.Grandmother ParkPRCSEcon. Develop.ED 50,000 - 50,000 50,000 Project on hold pending receipt of private donations.SUBTOTAL 80,000 - 80,000 50,000 Sherman Avenue Public ArtPRCS TIF Increment Yes Wash TIF 85,000 - 85,000 81,000 Public Art Selection Committee has selected a project and will be making a recommendation to the Human Services Committee in April.2011 Comprehensive Parking Garage Repair ProjectPRCS TIF Increment Wash TIF 473,715 - 473,715 - All work is complete but final payments to consultant and contractor pending.Neighborhood Traffic Calming and Ped/Bike AccomPublic Works TIF Increment Wash TIF 10,000 - 10,000 - Downtown Brick Replacement ProgramPublic Works TIF Increment Wash TIF 205,000 - 205,000 - CompletedSUBTOTAL 773,715 - 773,715 81,000 TIF Assistance for Ward ManufacturingCommunity Dev. TIF IncrementSouthwest TIF 700,000 700,000 - - CompletedSUBTOTAL 700,000 700,000 - - Page 2 of 852 of 84
123456789ACDFGKLNOUCity of EvanstonCapital Improvement Plan - Year-End ReportSorted by Fund & Funding SourceFiscal Year 2011Unspent Funding Carry Fund Approved 12/31/2011Project FY12 Carryover Description Department Source OverResponsibleFY11 YTD Expenses BudgetRequestProject Status757677787980818283848586878889909192939495969798West Evanston Planning Community Dev. TIF Increment Yes West Evanston TIF 200,000 - 200,000 - DeferredDemo costsCommunity Dev. TIF Increment Yes West Evanston TIF 60,000 - 60,000 - DeferredMisc capital project costsCommunity Dev. TIF Increment Yes West Evanston TIF 230,000 63,875 166,125 - In processSUBTOTAL 490,000 63,875 426,125 - ContingencyAdmin Serv 2011 GO Debt CIP 350,000 - 350,000 - N/AAccela Software PurchaseIT 2011 GO Debt CIP 245,000 243,764 1,236 - CompletedLibrary Entrance Door RenovationPRCS 2011 GO Debt CIP 10,000 10,000 - - CompletedEcology Center HVAC ImprovementsPRCS 2011 GO Debt CIP 15,000 10,294 4,706 - CompletedBrummel Richmond Park RenovationsPRCS 2011 GO Debt CIP 20,000 - 20,000 - CompletedCrown Center Improvements - Minor ProjectsPRCS 2011 GO Debt CIP 20,000 4,500 15,500 6,000 Studio rink painting complete. Reflective ceiling materials ordered with install expected in mid-February. Rink refrigeration equipment received with installation expected in February.James Park Pavement RepairsPRCS 2011 GO Debt CIP 20,000 57,211 (37,211) - CompletedCrown Center Electrical Panel ReplacementsPRCS 2011 GO Debt CIP 30,000 7,890 22,110 - CompletedJames Park Irrigation System ImprovementsPRCS 2011 GO Debt CIP 80,000 80,000 - - CompletedService Center Fleet Service Make-Up Air UnitPRCS 2011 GO Debt CIP 85,000 86,458 (1,458) - All work is complete but final payment to contractor is pending.Service Center BAS ReplacementPRCS 2011 GO Debt CIP 100,000 97,000 3,000 - CompletedEcology Center GreenhousePRCS 2011 GO Debt CIP 125,000 - 125,000 125,000 Project is on hold pending direction from the CMO.Library Chiller ReplacementPRCS 2011 GO Debt CIP 275,000 256,092 18,908 - CompletedEmerson/Green Bay Pedestrian Safety ImprovementPublic Works 2011 GO Debt CIP 100,000 10,289 89,711 - CompletedChicago Ave. Signals CMAQ Construction/CBBEL (CE & Const.)Public Works 2011 GO Debt CIP 260,000 - 260,000 75,000 Complete - IDOT final reimbursement invoice yet to be receivedSheridan/Isabella (JTW/ Wilmette)Public Works 2011 GO Debt CIP 270,000 - 270,000 270,000 Completed - Awaiting Bill from IDOTSheridan Rd Resurface-Burnham to Chicago (CE, Const.)-IDOT Public Works 2011 GO Debt CIP 400,000 274,516 125,484 150,000 CompletedTraffic Signal Upgrades - Sheridan Road - (DE, CE & Const.) Public Works 2011 GO Debt CIP 476,000 - 476,000 411,000 Deferred to 2012Page 3 of 853 of 84
123456789ACDFGKLNOUCity of EvanstonCapital Improvement Plan - Year-End ReportSorted by Fund & Funding SourceFiscal Year 2011Unspent Funding Carry Fund Approved 12/31/2011Project FY12 Carryover Description Department Source OverResponsibleFY11 YTD Expenses BudgetRequestProject Status99100101102103104105106107108109110111112113114115116City Works - Sign InventoryPublic Works 2011 GO Debt CIP 100,000 46,594 53,406 55,000 Project expected to be completed by end of Spring 2012Chicago Avenue Streetscape - Reimbursement to IDOTPublic Works 2011 GO Debt CIP 250,000 - 250,000 250,000 Deferred to 2012Fire Station 1 Mechanical UpgradePRCS 2011 GO Debt CIP 20,000 627 19,373 5,000 Project is currently being designed. Construction funding has been provided in 2012 CIP.Fire #2 Boiler/Chimney & Apparatus Floor Heating ReplacementPRCS 2011 GO Debt CIP 20,000 - 20,000 - Project is currently being designed. Construction funding has been provided in 2012 CIP.Service Center Renovations - Locker Room RenovationPublic Works 2011 GO Debt CIP 37,500 29,436 8,064 7,500 Project is under construction. Construction funding provided in 2012 CIP.Civic Center RenovationPRCS 2011 GO Debt CIP 450,000 264,768 185,232 42,287 All work is complete except Fire Pump replacement which is currently under construction and scheduled for completion in April.Service Center Parking Deck RepairsPublic Works 2011 GO Debt CIP 50,000 27,160 22,840 - In processCIP Street Resurfacing - Watermain Projects IPublic Works 2011 GO Debt CIP 1,270,000 997,767 272,233 - CompletedSUBTOTAL 5,078,500 2,504,366 2,574,134 1,396,787 Services to General FundAdmin Serv 2010 GO DebtCIP 300,000 300,000 - - CompletedWest Evanston Planning Community Dev. 2010 GO Debt YesCIP 50,000 - 50,000 - In processPolice Investigations Furniture ReplacementPolice 2010 GO Debt YesCIP - 201 - - Evanston Digital Camera SystemPolice 2010 GO Debt YesCIP - 136,625 - - 311 Center - CIP ExpensesPRCS2011 GO Debt YesCIP 28,000 6,730 21,270 - CompletedAnimal Shelter RenovationPRCS2010 GO Debt YesCIP 98,102 - 98,102 98,102 Project was delayed due to City's consideration to develop property. Project now delayed due to scope coordination issues with new sports complex group who plan to develop the Recycling Center.Brummel Richmond Park RenovationsPRCS2010 GO Debt YesCIP 278,259 213,767 64,492 - CompletedPage 4 of 854 of 84
123456789ACDFGKLNOUCity of EvanstonCapital Improvement Plan - Year-End ReportSorted by Fund & Funding SourceFiscal Year 2011Unspent Funding Carry Fund Approved 12/31/2011Project FY12 Carryover Description Department Source OverResponsibleFY11 YTD Expenses BudgetRequestProject Status117118119120121122123124125126127128129130131132133134135136137138139140141142143144145146147Civic Center RoofPRCS2010 GO Debt YesCIP 105,392 108,412 (3,020) - CompletedCrown Center ImprovementsPRCS2010 GO Debt YesCIP 19,467 19,995 (528) - CompletedCrown Center Partnership StudyPRCS2010 GO Debt YesCIP 141,445 67,329 74,116 73,070 Proposals were received on 2/23/12Crown Tennis Courts & LightingPRCS20?? GO Debt YesCIP 53,346 - 53,346 - CompletedLakefront Master Plan ImplementationPRCS2010 GO Debt YesCIP 700,000 2,909 697,091 621,238 All work is complete but IDOT invoicing and final payments to consultant are pending.Library Chiller ReplacementPRCS2010 GO Debt YesCIP 6,600 6,600 - - CompletedPolice Firing RangePRCS2010 GO Debt YesCIP 422,220 249,976 172,244 - All work is complete but final payments to consultant and contractor are pending.Twiggs Park RenovationsPRCS2010 GO Debt YesCIP 218,748 - 218,748 218,748 All work is complete but final payments to IDOT pendingEvanston Art Center Flat Roof RepairPRCS 2010 GO Debt YesCIP - 19,960 - - EECBG - Interior LightsPRCS 2010 GO Debt YesCIP - 6,310 - - Fleetwood Jourdain Auto Door Operation RepairPRCS 2010 GO Debt YesCIP - 4,734 - - Uninterruptable Power Supply ReplacementPRCS 2010 GO Debt YesCIP - 316 - - Roof Repair - Fire Stations 1 & 2PRCS 2010 GO Debt YesCIP - 6,691 - - Foster ParkPRCS 2010 GO Debt YesCIP - 400 - - 1817 Church StreetPRCS 2010 GO Debt YesCIP - 2,450 - - Bridge Rehab ProgramPublic Works 2010 GO Debt YesCIP 90,000 133,771 (43,771) - Phase II Engineering has not startedChicago Ave Signals CMAQ Constrct/CBBEL (CE & Const) Public Works2010 GO Debt YesCIP 40,000 - 40,000 - CompletedCity Works Upgrade for PW Field PersonnelPublic Works 2010 GO Debt YesCIP 37,746 36,441 1,305 - CompletedCTA Yellow Line Infill Station StudyPublic Works 2010 GO Debt YesCIP 55,000 240,631 (185,631) 55,000 Final report being preparedDowntown Brick RepairPublic Works 2010 GO Debt YesCIP 50,000 284,718 (234,718) - CompletedLake Street LAPP - IDOT PaymentPublic Works 2010 GO Debt YesCIP 471,520 55,285 416,235 250,000 CompletedTraffic Signal Upgrades Sheridan RoadPublic Works 2010 GO Debt YesCIP 210,000 151,892 58,108 - Awaiting final invoiceEECBG - Street Light UpgradePublic Works 2010 GO Debt YesCIP - 188,603 - - SUBTOTAL 3,375,845 2,244,746 1,497,389 1,316,158 Lakefront Master Plan ImplementationPRCSGrant YesCIP 877,473 - 877,473 - CompletedBridge Rehab Program (IDOT Reimbursement)Public WorksGrantCIP 200,000 - 200,000 - Deferred Chicago Ave. StreetscapePublic Works Grant CIP 800,000 - 800,000 800,000 Deferred to 2012CTA Yellow Line Infill Station StudyPublic Works Grant YesCIP 220,000 - 220,000 - DeferredEmergency Repair Program - Emerson & IsabellaPublic WorksGrantCIP 1,025,000 875,103 149,897 - CompletedPage 5 of 855 of 84
123456789ACDFGKLNOUCity of EvanstonCapital Improvement Plan - Year-End ReportSorted by Fund & Funding SourceFiscal Year 2011Unspent Funding Carry Fund Approved 12/31/2011Project FY12 Carryover Description Department Source OverResponsibleFY11 YTD Expenses BudgetRequestProject Status148149150151152153154155156157158159160161162163164165166167168169170171172173174175176177Sheridan Road - Burnham Place to Chicago Avenue (IDOT Reimb)Public WorksGrantCIP 400,000 - 400,000 - In processTraffic Signal Upgrades - Sheridan / ChicagoPublic WorksGrant YesCIP 674,000 - 674,000 674,000 Deferred to 2012SUBTOTAL 4,196,473 875,103 3,321,370 1,474,000 Infrastructure- servers network and systemsITLoan YesCIP 149,000 42,023 106,977 - CompletedSUBTOTAL 149,000 42,023 106,977 - Grandmother ParkPRCSIDNR GrantCIP 35,000 1,450 33,550 - Grant not awardedSUBTOTAL 35,000 1,450 33,550 - Animal Shelter RenovationPRCS Private Donation YesCIP 450,000 - 450,000 450,000 Project was delayed due to City's consideration to develop property. Project now delayed due to scope coordination issues with new sports complex group who plan to develop the Recycling Center.Grandmother ParkPRCS Private Donation CIP 125,000 - 125,000 125,000 Donations not received yet.SUBTOTAL 575,000 - 575,000 575,000 50/50 SidewalkPublic Works SA Reserves Special Assessment 200,000 72,406 127,594 - CompletedAlley MaintenancePublic Works SA Reserves Special Assessment 125,000 - 125,000 - CompletedAlley Paving City SharePublic Works SA Reserves Special Assessment 350,000 351,290 (1,290) - CompletedAlley Paving City Share - CDBG MatchPublic Works SA Reserves Special Assessment 150,000 111,149 38,851 - CompletedAlley Paving Private SharePublic Works SA Reserves Special Assessment 250,000 200,000 50,000 - CompletedBlock Curb & Sidewalk ReplacementPublic Works SA Reserves Special Assessment 200,000 - 200,000 - CompletedStreetlight Upgrade Program-luminaire ReplacementPublic Works SA Reserves Special Assessment 100,000 100,000 - - In processStreetlight Upgrade Program-Power Center ReplacementPublic Works SA Reserves Special Assessment 100,000 148,631 (48,631) - In processStriping, Lighting and Signal MaintenancePublic Works SA Reserves Special Assessment 100,000 74,304 25,696 - In processSUBTOTAL 1,575,000 1,057,780 517,220 - Page 6 of 856 of 84
123456789ACDFGKLNOUCity of EvanstonCapital Improvement Plan - Year-End ReportSorted by Fund & Funding SourceFiscal Year 2011Unspent Funding Carry Fund Approved 12/31/2011Project FY12 Carryover Description Department Source OverResponsibleFY11 YTD Expenses BudgetRequestProject Status1781791801811821831841851861871881891901911921931941951961971981992002012022032042052062011 Comprehensive Parking Garage Repair ProjectPRCS Parking Parking 2,406,598 2,206,340 200,258 - All work is complete but final payments to consultant and contractor pending.Parking Lot 60 Membrane InstallationPRCS Parking Parking 96,000 91,380 4,620 - CompletedService Center Parking Deck RepairsPublic Works Parking Parking 50,000 - 50,000 50,000 In processParking Lot 4 ImprovementsPublic Works Parking Parking 540,000 - 540,000 540,000 Deferred to 2012Maple Garage Store Front ImprovementPublic Works Parking Parking 150,000 - 150,000 150,000 Deferred to 2012SUBTOTAL 3,242,598 2,297,720 944,878 740,000 Tuckpointing Utilities 2011 Water Bonds Yes Water 220,000 - 220,000 - Project was deferred to pay for switchgear replacement costs not covered by insuranceSecurity Improvements Utilities 2011 Water BondsWater 50,000 17,054 32,946 - CompletedZebra Mussel System RepairUtilities 2011 Water BondsWater 150,000 - 150,000 90,000 CompletedWater Main InstallationUtilities 2011 Water BondsWater 2,890,000 2,162,633 727,367 - CompletedAsbestos RemovalUtilities 2011 Water BondsWater 50,000 37,949 12,051 - CompletedFilter and Filter Roof RehabUtilitiesWater Yes Water 2,900,000 2,243,879 656,121 - Anticipated completion date is 6/30/12Scada System ImprovementsUtilitiesWater Yes Water 950,000 341,774 608,226 640,000 Anticipated completion date is 12/31/12Switchgear RepairUtilitiesWaterWater - 90,000 (90,000) 12,000 6/30/12 anticipated completion dateHigh Lift Window ReplacementUtilitiesWaterWater 110,000 - 110,000 110,000 Deferred to 2012SUBTOTAL 7,320,000 4,893,289 2,426,711 852,000 Scada System ImprovementsUtilities Water Grant Yes Water 350,000 330,844 19,156 350,000 Anticipated completion date is 12/31/12SUBTOTAL 350,000 330,844 19,156 350,000 Switchgear RepairUtilities Water - Insurance NoWater- 149,810 - - 6/30/12 anticipated completion dateSUBTOTAL- 149,810 - - Emergency Sewer WorkUtilities 2011 Sewer BondsSewer 62,475 - 62,475 - There were no emergency sewer repairs in FY2011Page 7 of 857 of 84
123456789ACDFGKLNOUCity of EvanstonCapital Improvement Plan - Year-End ReportSorted by Fund & Funding SourceFiscal Year 2011Unspent Funding Carry Fund Approved 12/31/2011Project FY12 Carryover Description Department Source OverResponsibleFY11 YTD Expenses BudgetRequestProject Status207208209210211212213214215216217Sewer LiningUtilities 2012 Sewer BondsSewer 250,000 250,000 - - CompletedSewer Repairs on Street ImprovementsUtilities 2011 Sewer BondsSewer 375,000 273,619 101,381 - CompletedSUBTOTAL 687,475 523,619 163,856 - Fleet Capital ReplacementsPublic Works / Fleet Fleet RevenuesFleet 1,900,000 1,507,398 392,602 - CompletedSUBTOTAL 1,900,000 1,507,398 392,602 - TOTAL EXPENDITURES 32,437,959 18,492,552 14,461,507 6,834,945 Page 8 of 858 of 84
Page 1 of 3
For City Council meeting of May 21, 2012 Item SP6
Resolution 44-R-12: Amending the FY 2012 Budget
For Action
To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Subject: Resolution 44-R-12 Amending the FY 2012 Budget
Date: May 10, 2012
Recommended Action:
Staff recommends approval of Resolution 44-R-12 – Authorization to amend the FY
2012 Budget. The proposed amendment would increase the FY 2012 Budget
Appropriation by $7,393,000, from $250,096,993 to $257,489,993.
Funding Source:
The funding adjustments associated with the proposed FY 2012 Budget Amendment
are summarized in the table below:
Fund Amount
General Fund (Reserves) $ 1,750,000
Southwest II (Howard-Hartrey) TIF Fund (Reserves) 2,800,000
Howard-Ridge TIF Fund (G.O. Bonds) 470,000
Capital Improvement Fund (Transfer from General Fund) 1,273,000
Equipment Replacement Fund (Reserves & Transfers) 1,100,000
Total Appropriation Amendment Requested: $ 7,393,000
Summary:
Staff recommends approval of Resolution 44-R-12 – Authorization to amend the FY
2012 Budget. The proposed amendment would increase the FY 2012 Budget
Appropriation by $7,393,000, from $250,096,993 to $257,489,993. An explanation of
the proposed FY 2012 Budget Amendment is provided below:
• General Fund – The proposed FY 2012 Budget Amendment would increase
General Fund expenditures by $1,750,000. The General Fund transfer is
proposed for $1,250,000 to the Capital Improvement Fund (CIF) and the
remaining $500,000 to the Equipment Replacement Fund.
Memorandum
59 of 84
Page 2 of 3
• Southwest II (Howard-Hartrey) TIF Fund – The proposed FY 2012 Budget
Amendment would increase the Southwest II (Howard-Hartrey) TIF Fund
expenditures by $2,800,000. $1.3M of this amendment provides for the surplus
distribution from Howard-Hartrey to all taxing bodies. The surplus distribution
resolution will be provided to the City Council at the May 29, 2012 meeting.
In addition, as part of public infrastructure improvements for the Howard-Hartrey
TIF Fund (Southwest II TIF), the following projects, totaling $1.5M are proposed:
o Installation of sidewalk and pedestrian lighting along access drive parallel
to Hartrey from Howard Street North to Target - $350,000
o Installation of a new bus shelter at Howard Street and Access Drive
(Hartrey) including bump out - $250,000
o Streetscape improvement along Hartrey from Howard Street to the Dead
end on east side of wall including the gateway into James park - $550,000
o Howard Street and Jewel Osco Driveway reconfiguration, bump out and
bus shelter - $350,000
• Howard-Ridge TIF Fund – The proposed FY 2012 Budget Amendment would
increase the Howard-Ridge TIF Fund expenditures by $470,000 for capital
projects. The adopted FY 2012 CIP included $430,000 for economic
development projects in the Howard-Ridge TIF. The proposed amendment
would replace this item with the project “CIP Improvements on City Owned
Buildings” in the amount of $900,000.
• Capital Improvement Fund – On March 19, 2012, the City Council approved
additional modifications to the 2012 Street Resurfacing and Street Light Power
Center projects. These modifications totaled $1.25M and will be funded through
a transfer from the General Fund to the Capital Improvements Fund. A summary
of the projects included in this modification is provided below:
Funding
Description Source Fund Amount
Asbury Avenue (Central to Chancellor)General Fund Transfer CIP 60,000$
Bennett Avenue (Simpson to Payne)General Fund Transfer CIP 71,000$
Brummel Street (Ridge to Elmwood)General Fund Transfer CIP 70,000$
Dewey Avenue (Kirk to Oakton)General Fund Transfer CIP 82,000$
Elmwood Avenue (Lee to Crain)General Fund Transfer CIP 193,000$
Hartrey Avenue (Lincoln to Central)General Fund Transfer CIP 120,000$
Isabella Street (Highland to Central)General Fund Transfer CIP 70,000$
Jenks Street (Eastwood - Dead End East) General Fund Transfer CIP 30,000$
Milburn Street (Ridge to Orrington, Dead End) General Fund Transfer CIP 180,000$
Pitner Avenue (Lee to Greenleaf)General Fund Transfer CIP 124,000$
Street Light Power Center Reserves General Fund Transfer CIP 250,000$
TOTAL 1,250,000$
In addition to the modifications listed above, staff proposes two new projects for
inclusion in the amended FY 2012 CIP. The first item is the Noyes Roof project
60 of 84
Page 3 of 3
totaling $120,000 to be funded by Capital Improvement Fund grants. The
second item is the installation of seven public streetlights in the right-of-way
parallel to the new AMLI development. The total proposed budget for this item
is $40,000, which will be added to the Chicago Avenue Streetscape Project.
Finally, several Capital Improvement Fund project budget adjustments are
proposed to reflect favorable bid pricing, project revisions and additional funding
sources. A complete list of the proposed Capital Improvement Fund
modifications has been provided as an attachment to this report.
• Equipment Replacement Fund – The proposed FY 2012 Budget Amendment
would increase expenditures for the Equipment Replacement Fund by
$1,100,000 for additional vehicle purchases. This item will be partially funded by
the surplus transfer of $500,000 from the General Fund and from Equipment
Replacement Fund reserves.
No new revenues are proposed or needed to fund this amendment.
Legislative History:
N/A
-------------------------------------------------------------------------------------
Attachments:
Resolution 44-R-12 – Budget Amendment
General Fund Budget Summary
Howard-Hartrey (Southwest II) TIF Fund Summary
Howard-Ridge TIF Fund Summary
Capital Improvement Fund Summary
Equipment Replacement Fund Summary
Proposed FY 2012 Capital Improvement Plan Amendment
61 of 84
05/14/2012
44-R-12
A RESOLUTION
Authorizing the City of Evanston City Manager to Increase the
Total Fiscal Year 2012 Appropriation
$7,393,000.00, to a New Total of $257,489,993.00
WHEREAS, a total appropriation amendment for seven million,
three hundred ninety-three thousand dollars ($7,393,000.00) is required due to
the following items:
a) General Fund $ 1,750,000.00
b) Southwest II (Howard-Hartrey) TIF Fund 2,800,000.00
c)
d)
e)
Howard-Ridge TIF Fund
Capital Improvement Fund
Equipment Replacement Fund
470,000.00
1,273,000.00
1,100,000.00
Total Appropriation Amendment Requested: $ 7,393,000.00
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are hereby found as fact
and made a part hereof.
SECTION 2: That the Council authorize the Fiscal Year 2012
appropriation be increased from two hundred and fifty million, ninety-six
thousand, nine-hundred and ninety-three dollars ($250,096,993.00) to two
hundred fifty-seven million, four hundred and eighty-nine thousand, nine-hundred
62 of 84
44-R-12
~2~
and ninety-three dollars ($257,489,993.00), as summarized in the document
attached hereto and incorporated herein as Exhibit A.
SECTION 3: That approval of this resolution shall authorize the
City Manager to expend and/or encumber up to two hundred fifty-seven million,
four hundred and eighty-nine thousand, nine-hundred and ninety-three dollars
($257,489,993.00) for Fiscal Year 2012 for all Funds.
SECTION 4: That this Resolution shall be in full force and effect
from and after the date of its passage and approval in the manner
provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2012
63 of 84
44-R-12
~3~
City of Evanston- Fiscal Year 2012 - Amended Budget Summary
Fund Name Fund #
2012 Amended
Budget
General 100 84,446,543$
Homelessness Prev. & Rapid Re-Housing Program 190 80,000
Neighborhood Stabilization Program 195 7,449,363
Motor Fuel 200 2,236,990
Emergency Telephone 205 1,266,845
Special Service Area # 4 210 398,000
CDBG 215 1,696,193
CDBG Loan 220 20,000
Economic Development 225 2,393,618
Neighborhood Improvement 235 50,000
HOME 240 663,958
Affordable Housing Fund 250 230,590
Library Fund 260 4,649,599
Washington National TIF 300 7,978,376
Special Service Area # 5 305 423,232
Southwest II TIF (Howard-Hartrey)310 3,656,203
Southwest TIF 315 608,920
Debt Service (G.O. Bonds)320 13,122,403
Howard-Ridge TIF 330 2,037,736
West Evanston TIF 335 4,020,000
Capital Improvement 415 13,990,358
Special Assessment 420 1,472,660
Parking 505 15,251,140
Water 510 20,663,758
Sewer 515 21,461,143
Solid Waste 520 5,187,861
Fleet 600 5,718,513
Equipment Replacement 601 3,550,000
Insurance 605 16,765,991
Fire Pension 700 7,109,000
Police Pension 705 8,891,000
Total All Funds 257,489,993$
City of Evanston
Budget Summary of All Funds
Fiscal Year 2012
64 of 84
Proposed
2010-2011 2011 2011 Budget-to-Budget 2012 Budget 2012 Budget 2012 Budget
Actual Budget*Estimate*Increase
(Decrease)Proposed Adjustments Amendment
Operating Revenue
Property Tax 16,159,345$ 16,516,200$ 16,546,460$ $ 33,400 16,549,600$ (4,253,214)$ 12,296,386$
Other Taxes 37,870,903 31,028,488 30,938,488 8,255,979 39,284,467 103,463$ 39,387,930
Licenses/Permits/Fees 8,667,275 7,293,557 7,465,902 1,304,454 8,598,011 54,850$ 8,652,861
Fines and Forfeitures 4,002,700 3,806,864 3,340,670 372,280 4,179,144 542,495$ 4,721,639
Charges for Services 9,702,647 6,048,402 6,348,672 934,449 6,982,851 870,172$ 7,853,023
Intergovernmental Revenue 1,152,632 802,239 748,239 (106,442)695,797 (25,900)$ 669,897
Other Revenue 3,236,875 1,478,601 1,620,434 (777,618)700,983 516,000$ 1,216,983
Interest Income 11,454 12,000 12,000 - 12,000 -$ 12,000
Transfers In (Other Funds)7,608,746 6,790,549 6,774,060 1,099,519 7,890,068 -$ 7,890,068
Library Revenues 113,102 96,582 112,850 23,703 120,285 (120,285)$ -
Total Revenue 88,525,679 73,873,482 73,907,775 11,139,724 85,013,206 (2,312,419) 82,700,787
Operating Expense
Legislative 589,865 523,131 563,323 104,033 627,164 (11,131) 616,033
City Administration 1,921,782 1,675,952 1,321,106 145,930 1,821,882 34,376 1,856,258
Law Department 960,007 828,120 760,793 177,152 1,005,272 (6,165) 999,107
Administrative Services 9,266,548 8,206,488 7,994,305 593,419 8,799,907 (156,710) 8,643,197
Community & Economic Development 3,904,597 2,824,205 2,696,632 580,759 3,404,964 (256,625) 3,148,339
Police Department 22,439,417 20,263,642 20,151,111 4,930,931 25,194,573 (441,635) 24,752,938
Fire & Life Safety Services 12,819,555 11,192,783 11,226,020 2,329,904 13,522,687 (208,066) 13,314,621
Health Department 2,079,737 2,135,313 2,040,321 213,191 2,348,504 65,465 2,413,969
Public Works Department 12,618,306 6,862,268 6,726,621 1,689,616 8,551,884 1,007,576 9,559,460
Public Library 4,214,554 3,708,359 3,662,448 801,240 4,509,599 (4,509,599) -
Parks/Recreation and Comm. Services 16,157,573 15,653,221 15,822,574 1,996,343 17,649,564 (256,943) 17,392,621
Total Expenditures 86,971,941 73,873,482 72,965,254 13,562,518 87,436,000 (4,739,457) 82,696,543
-
Net Surplus (Deficit)1,553,738$ -$ 942,521$ (2,422,794)$ (2,422,794)$ 2,427,038$ 4,244$
Beginning Fund Balance 14,581,963 15,524,484 15,524,484
Transfer to Capital Improvement Fund (Proposed)(1,250,000)
Transfer to Equipment Replacement Fund (Proposed)(500,000)
Ending Fund Balance 15,524,484 13,101,690 13,778,728
City of Evanston
General Fund Summary (Fund #100)
65 of 84
Howard-Hartrey TIF (Southwest II) Debt Service Fund Summary (Fund #310)
Financial Summary
2011 2011 2012
2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Revenue By Source
Net Property Tax Increment 883,463 1,300,000 1,073,000 1,073,000
Interest Income 1,549 5,000 5,000 5,000
Total Revenue 885,012 1,305,000 1,078,000 1,078,000
Expenditures
1994 & 1996 Bonds (refunded by 1999 and then
2008D bonds) Principal 535,000 570,000 570,000 605,000
1994 & 1996 Bonds (refunded by 1999 and then
2008 D bonds) Interest 170,483 141,804 141,804 109,603
Other Expenses 785 460,000 - -
Capital Projects - - - 1,500,000
Surplus Distribution to General Fund - - - 1,300,000
Operating Transfer to General Fund 141,600 141,600 141,600 141,600
Total Expenditures 847,868 1,313,404 853,404 3,656,203
Net Surplus (Deficit)37,144 (8,404) 224,596 (2,578,203)
Beginning Fund Balance 5,174,621 5,211,765 5,436,361
Ending Fund Balance 5,211,765 5,436,361 2,858,158
Description of Major Activities
City of Evanston
The City Council adopted the Southwest II Tax Increment Finance (TIF) District – also called the Howard-
Hartrey TIF – on April 27, 1992. The TIF District consists of a 23-acre site located at 2201 West Howard
Street in the southwest corner of the City. The development consists of a shopping center with several
large stores. The total project cost is estimated to be $39,266,932, of which the City provided $7,390,000
in land acquisition and public improvement costs.
This Fund is responsible for the payment of principal and interest on any outstanding debt service
associated with this TIF. The debt service payment schedule extends through FY2014.
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Financial Summary
2011 2011 2012
2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Revenue By Source
Net Property Taxes 248,025 689,000 666,700 862,000
Interest Income 239 400 400 400
Miscellaneous 1,126 - - -
Total Revenue 249,390 689,400 667,100 862,400
Expenditures
General Management Support 495,246 - - -
Economic Development Projects - - - 300,000
Capital Improvements - - - 900,000
Developer Agreement Payments - - - 668,836
Repayment to Ec Dev Fund - - - 48,500
Property Acquisitions - - -
Transfer Out- General Fund 120,396 120,400 120,400 120,400
Total Expenditures 615,642 120,400 120,400 2,037,736
Net Surplus (Deficit)(366,252) 569,000 546,700 (1,175,336)
Beginning Fund Balance 1,118,202 751,950 1,298,650
Ending Fund Balance 751,950 1,298,650 123,314
Description of Major Activities
Projects anticipated for 2012 include:
1. Improvements to City-owned commercial building(s) to allow for active re-use of street-level spaces.
2. The possibility of initial reimbursement of TIF increment to the owners of 415 Howard Street, per
the Redevelopment Agreement.
City of Evanston
Howard-Ridge TIF (Fund #330)
The City Council adopted the Howard-Ridge Tax Increment Financing (TIF) District on January 26,
2004. The TIF District is generally bounded on the north by various parcels that front Howard Street
and Chicago Avenue, on the east by the City of Evanston's boundaries and the Chicago Transit
Authority (CTA) Red Line, on the south by City boundaries and on the west by Ridge Avenue. The TIF
District contains mixed residential uses, retail/commercial properties and institutional uses.
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Financial Summary
2011 2011 2012
2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Revenue By Source
Bond Proceeds 6,572,922 5,078,500 5,177,539 3,900,000
Grants 1,957,587 4,231,473 3,800,000 3,168,000
Private Contributions - 575,000 - 1,301,200
General Fund Allocation - - - 1,250,000
Miscellaneous - 149,000 149,000 -
Interest Income 49,068 - - -
Total Revenue 8,579,577$ 10,033,973$ 9,126,539$ 9,619,200$
Expenditures
Administration - 95,680 102,964 -
Capital Outlay 7,816,007 13,014,138 7,788,631 13,515,358
Interfund Transfers Out 300,000 300,000 300,000 475,000
Total Expenditures 8,116,007$ 13,409,818$ 8,088,631$ 13,990,358$
Net Surplus (Deficit)463,570$ (3,375,845)$ 1,037,908$ (4,371,158)$
Beginning Fund Balance 5,441,774 5,905,344 6,943,252
Ending Fund Balance 5,905,344 6,943,252 2,572,094
Description of Major Activities
City of Evanston
Capital Improvement Fund (Fund #415)
This Fund accounts for all capital outlay expenditures not included in another Fund as outlined in the
detailed Capital Improvement Plan.
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Financial Summary
2011 2011 2012
2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Revenues
General Fund - - - 1,742,590
Library Fund - - - 1,700
Parking Fund - - - 30,000
Water Fund - - - 72,275
Sewer Fund - - - 127,650
Solid Waste Fund - - - 177,131
Sale of Surplus Property - - - 210,217
Damage to City Property - - - -
Miscellaneous Revenue - - -
Intergovernmental Grants - - -
Transfer from Fleet Fund 2,222,069
Transfers for Capital Improvements - - -
Interest Income - - - -
Total Revenues - - - 4,583,632
Expenditures
7780 - Capital Outlay - - - 3,500,000
7780 - Capital Leases 50,000
7780 - Depreciation - - - -
Total Expenditures - - - 3,550,000
Net Surplus (Deficit)- - - 1,033,632
Beginning Fund Balance - - -
Ending Fund Balance - - 1,033,632
Description of Major Activities
City Of Evanston
Equipment Replacement Fund Summary (Fund #601)
This fund accounts for all vehicle purchases not included in another fund as outlined in the Equipment
Replacement Plan. The Equipment Replacement Fund was created as part of the FY 2012 Budget.
Equipment Replacement funds were previously part of the Fleet Services Fund.
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City of EvanstonCapital Improvement Plan as Amended on 5/21/12Sorted by Fund & Funding SourceFiscal Year 2012 ProjectFundingFund Fund # Carryover Adopted Amended Description HeadDepartmentSourceResponsibleResponsibleY/N FY12 FY 12REVENUES (by Funding Source) MFT Fund Funding N/A N/A N/A N/A N/A 1,400,000 1,400,000 CDBG Fund FundingN/AN/AN/AN/A N/A255,000 255,000 Economic Development Funds FundingN/AN/AN/AN/A N/A50,000 50,000 Washington National TIF Fund FundingN/AN/AN/AN/A N/A1,936,000 1,936,000 Howard-Hartrey TIF Fund FundingN/AN/AN/AN/A N/A- 1,500,000 Southwest TIF Fund FundingN/AN/AN/AN/A N/A580,000 580,000 Howard-Ridge TIF Fund FundingN/AN/AN/AN/A N/A430,000 900,000 West Evanston TIF Fund FundingN/AN/AN/AN/A N/A2,270,000 2,270,000 CIP Fund - General Obligation (GO) DebtN/AN/AN/AN/A N/A5,180,213 5,043,213 CIP Fund - Fund ReservesN/AN/AN/AN/A N/A3,187,945 4,477,945 CIP Fund - GrantsN/AN/AN/AN/A N/A2,073,000 2,193,000 CIP Fund - IDNR Grant FundingN/AN/AN/AN/A N/A975,000 975,000 CIP Fund - Private DonationsN/AN/AN/AN/A N/A1,301,200 1,301,200 SA Fund FundingN/AN/AN/AN/A N/A1,155,000 1,155,000 Parking Fund FundingN/AN/AN/AN/A N/A3,400,000 3,400,000 Water Fund FundingN/AN/AN/AN/A N/A7,067,000 7,067,000 Water Fund Grants FundingN/AN/AN/AN/A N/A350,000 350,000 Water Fund Insurance FundingN/AN/AN/AN/A N/A420,000 420,000 Sewer Fund FundingN/AN/AN/AN/A N/A753,000 753,000 Sewer Fund IEPA FundingN/AN/AN/AN/A N/A4,000,000 4,000,000 TOTAL REVENUE36,783,358 40,026,358 EXPENDITURESStreet Resurfacing - MFTRobinson Public Works MFTMFT200No1,400,000 1,400,000 SUBTOTAL1,400,000 1,400,000 Fireman's Park RenovationsGaynor PRCS Grant CDBGCDBG215No35,000 35,000 Alley PavingRobinson Public Works Grant CDBGCDBG215 Yes190,000 190,000 SNAP LightingRobinson Public Works Grant CDBGCDBG215No30,000 30,000 SUBTOTAL255,000 255,000 Grandmother ParkGaynor PRCS Economic Dev.Economic Dev.225 Yes50,000 50,000 SUBTOTAL50,000 50,000 Comprehensive Sign PackageGriffin CED TIF IncrementWashington TIF300No125,000 125,000 Sherman Avenue Public ArtGaynor PRCS TIF IncrementWashington TIF300 Yes81,000 81,000 Church Street Brick Sidewalk Replacement - Benson to Chicago (TIF) Robinson Public Works TIF IncrementWashington TIF300No460,000 460,000 Church Street Resurfacing - Benson to Chicago (TIF)Robinson Public Works TIF IncrementWashington TIF300No360,000 360,000 Davis Street Brick Sidewalk Replacement - Chicago to Orrington (TIF) Robinson Public Works TIF IncrementWashington TIF300No230,000 - Page 1 of 570 of 84
City of EvanstonCapital Improvement Plan as Amended on 5/21/12Sorted by Fund & Funding SourceFiscal Year 2012 ProjectFundingFund Fund # Carryover Adopted Amended Description HeadDepartmentSourceResponsibleResponsibleY/N FY12 FY 12Viaduct Improvements on DavisRobinson Public Works TIF IncrementWashington TIF300No500,000 - Economic Development ProjectsRobinson Public Works TIF IncrementWashington TIF300No- 230,000 Orrington Avenue (Davis to Church)Robinson Public Works TIF IncrementWashington TIF300No- 440,000 Pedestrian LightingRobinson Public Works TIF IncrementWashington TIF300No- 60,000 Davis Street Sewer (If No IEPA Loan)Stoneback Utilities TIF IncrementWashington TIFNo180,000 180,000 SUBTOTAL1,936,000 1,936,000 Access Drive Sidewalk & Pedestrian Lighting Installation Robinson Public Works TIF Increment Howard-Hartrey TIF310No- 350,000 New Bus Shelter at Howard Street Including Bump OutRobinson Public Works TIF Increment Howard-Hartrey TIF310No- 250,000 Hartrey Streetscape Improvement from Howard to Dead EndRobinson Public Works TIF Increment Howard-Hartrey TIF310No- 550,000 Howard Street & Jewel Osco Driveway ReconfigurationRobinson Public Works TIF Increment Howard-Hartrey TIF310No- 350,000 SUBTOTAL- 1,500,000 Cleveland Street (extended) Sewer Rehabilitation (Channel to Pitner) Stoneback Utilities TIF IncrementSouthwest TIF315No580,000 580,000 SUBTOTAL580,000 580,000 CIP Improvements to City Owned BuildingsRobinson Public Works TIF Increment Howard-Ridge TIF330No430,000 900,000 SUBTOTAL430,000 900,000 West Evanston Planning Griffin CED TIF Increment West Evanston TIF335No200,000 200,000 Comprehensive Sign PackageGriffin CED TIF Increment West Evanston TIF335No125,000 125,000 Emerson Square InfrastructureGriffin CED TIF Increment West Evanston TIF335No1,000,000 1,000,000 Church / Dodge Intersection Brick Sidewalk ReplacementRobinson Public Works TIF Increment West Evanston TIF335No200,000 200,000 Dodge Ave - Lake Street Intersection Street ScapeRobinson Public Works TIF Increment West Evanston TIFNo300,000 300,000 Church Street Rehab - Dodge to Ashland Robinson Public Works TIF Increment West Evanston TIF335No360,000 360,000 Dempster Traffic Signal CMAQ ImprovementsRobinson Public Works TIF Increment West Evanston TIF335No10,000 10,000 Greenleaf Street Water Main Replacement - Grey to DodgeRobinson Public Works TIF Increment West Evanston TIF335No75,000 75,000 SUBTOTAL2,270,000 2,270,000 Service Center Parking Deck Structural and Waterproofing Repairs Gaynor PRCSGO Debt Capital Improvement Fund 415 No700,000 700,000 Lakefront - Lagoon Area ImprovementsGaynor PRCSGO Debt Capital Improvement Fund 415No50,000 50,000 Fire Station #2 Boiler/Chimney & Apparatus Floor Heating RplcGaynor PRCSGO Debt Capital Improvement Fund 415No210,000 210,000 Police Fire Roof ReplacementGaynor PRCSGO Debt Capital Improvement Fund 415No400,000 400,000 Fire Station #1 Mechanical UpgradeGaynor PRCSGO Debt Capital Improvement Fund 415No150,000 150,000 Civic Center RenovationsGaynor PRCSGO Debt Capital Improvement Fund 415No487,713 487,713 Civic Center Parking Lot Lighting ImprovementsGaynor PRCSGO Debt Capital Improvement Fund 415No350,000 320,000 Police / Fire HQ Ejector Pump ReplacementGaynor PRCSGO Debt Capital Improvement Fund 415No- 30,000 Davis Street Brick Sidewalk Replacement - Hinman to OrringtonRobinson Public Works GO Debt Capital Improvement Fund 415No230,000 - CIP Street Resurfacing - Watermain Projects IRobinson Public Works GO Debt Capital Improvement Fund 415No900,000 470,000 Central Street SidewalkRobinson Public Works GO Debt Capital Improvement Fund 415No- 250,000 Church St Protected Bike Path (Ashland to Ridge/Chicago to Sheridan) Robinson Public Works GO Debt Capital Improvement Fund 415No- 130,000 Elmwood Avenue (Oakton to South Blvd)Robinson Public Works GO Debt Capital Improvement Fund 415No- 64,000 Oak Avenue (Dempster to Dead End South)Robinson Public Works GO Debt Capital Improvement Fund 415No- 79,000 Page 2 of 571 of 84
City of EvanstonCapital Improvement Plan as Amended on 5/21/12Sorted by Fund & Funding SourceFiscal Year 2012 ProjectFundingFund Fund # Carryover Adopted Amended Description HeadDepartmentSourceResponsibleResponsibleY/N FY12 FY 12Bridge Street Bridge (HBP)Robinson Public Works GO Debt Capital Improvement Fund 415No50,000 50,000 Chicago Avenue StreetscapeRobinson Public Works GO Debt Capital Improvement Fund 415 Yes100,000 100,000 Church Street Brick Sidewalk Replacement - Ridge to ChicagoRobinson Public Works GO Debt Capital Improvement Fund 415No240,000 240,000 Church Street Rehab - Ridge to ChicagoRobinson Public Works GO Debt Capital Improvement Fund 415No160,000 160,000 Citywide Pavement EvaluationRobinson Public Works GO Debt Capital Improvement Fund 415No200,000 200,000 New Salt DomeRobinson Public Works GO Debt Capital Improvement Fund 415No460,000 460,000 Service Center Locker Room RenovationsRobinson Public Works GO Debt Capital Improvement Fund 415No392,500 392,500 City Works Sign, Signal and Street Light Inventory and UpgradeRobinson Public Works GO Debt Capital Improvement Fund 415 Yes100,000 100,000 SUBTOTAL5,180,213 5,043,213 Services to General FundLyons Admin Serv CIP Fund Reserves Capital Improvement Fund 414No475,000 475,000 Fire Station #1 Mechanical UpgradeGaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes5,000 5,000 Crown Center Minor ProjectsGaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes6,000 6,000 Animal Shelter RenovationsGaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes98,102 98,102 Ecology Center GreenhouseGaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes125,000 125,000 Crown Center Partnership StudyGaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes73,070 73,070 Twiggs Park RenovationsGaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes218,748 218,748 Civic Center RenovationsGaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes42,287 42,287 Lakefront - Master Plan Implementation - IDOT ReimbursementGaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes621,238 621,238 Service Center Locker Room RenovationsGaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes7,500 7,500 CTA Yellow Line Infill Station Feasibility StudyRobinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes55,000 55,000 City Works Sign, Signal and Street Light Inventory and UpgradeRobinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes55,000 55,000 Chicago Avenue StreetscapeRobinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes250,000 290,000 Asbury Avenue (Central to Chancellor)Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes- 60,000 Bennett Avenue (Simpson to Payne)Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes- 71,000 Brummel Street (Ridge to Elmwood)Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes- 70,000 Dewey Avenue (Kirk to Oakton)Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes- 82,000 Elmwood Avenue (Lee to Crain)Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes- 193,000 Hartrey Avenue (Lincoln to Central)Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes- 120,000 Isabella Street (Highland to Central)Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes- 70,000 Jenks Street (Eastwood - Dead End East)Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes- 30,000 Milburn Street (Ridge to Orrington, Dead End)Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes- 180,000 Pitner Avenue (Lee to Greenleaf)Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes- 124,000 Street Light Power Center ReservesRobinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes- 250,000 Chicago Ave Signal CMAQ Construction - Reimburse to IDOTRobinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes75,000 75,000 Isabella/Sheridan Rehabilitation Project (Wilmette Reimbursement) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes270,000 270,000 Sheridan Road Resurfacing - Burnham to Chicago (IDOT Reimb) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes150,000 150,000 Lake Street LAPP ProjectRobinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes250,000 250,000 Traffic Signal Upgrades - Sheridan Road Chicago to CentralRobinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes411,000 411,000 3,187,945 4,477,945 Noyes Roof ProjectGaynor PRCSGrant Capital Improvement Fund 415No- 120,000 Bridge Rehab Program - Lincoln Street (HBP)Robinson Public Works Grant Capital Improvement Fund 415No240,000 240,000 Bridge Street Bridge (HBP)Robinson Public Works Grant Capital Improvement Fund 415No200,000 200,000 Chicago Avenue StreetscapeRobinson Public Works Grant Capital Improvement Fund 415 Yes800,000 800,000 Dempster Traffic Signal CMAQ ImprovementsRobinson Public Works Grant Capital Improvement Fund 415No24,000 24,000 Page 3 of 572 of 84
City of EvanstonCapital Improvement Plan as Amended on 5/21/12Sorted by Fund & Funding SourceFiscal Year 2012 ProjectFundingFund Fund # Carryover Adopted Amended Description HeadDepartmentSourceResponsibleResponsibleY/N FY12 FY 12Traffic Signal Upgrades - Sheridan Road (Carryover)RobinsonPublic Works Grant Capital Improvement Fund 415 Yes674,000 674,000 Traffic Signal Upgrades - Sheridan Road (New Money)Robinson Public Works Grant Capital Improvement Fund 415No135,000 135,000 SUBTOTAL2,073,000 2,193,000 Ecology Center GreenhouseGaynor PRCS IDNR Grant Capital Improvement Fund 415No375,000 375,000 Ladd Arboretum Bike Path RenovationsGaynor PRCS IDNR Grant Capital Improvement Fund 415No200,000 200,000 Lakefront - Lagoon Area ImprovementsGaynor PRCS IDNR Grant Capital Improvement Fund 415No400,000 400,000 SUBTOTAL975,000 975,000 Animal Shelter RenovationsGaynor PRCS Private Donation Capital Improvement Fund 415 Yes450,000 450,000 Currey Park RenovationsGaynor PRCS Private Donation Capital Improvement Fund 415No200,000 200,000 Grey Park RenovationsGaynor PRCS Private Donation Capital Improvement Fund 415No26,200 26,200 Grandmother ParkGaynor PRCS Private Donation Capital Improvement Fund 415 Yes125,000 125,000 Lakefront - Lagoon Area ImprovementsGaynor PRCS Private Donation Capital Improvement Fund 415No500,000 500,000 SUBTOTAL1,301,200 1,301,200 Alley MaintenanceRobinson Public Works SA Reserves Special Assessment420No125,000 125,000 Alley Paving City ShareRobinson Public Works SA Reserves Special Assessment420No670,000 670,000 Alley Paving Private ShareRobinson Public Works SA Reserves Special Assessment420No360,000 360,000 SUBTOTAL1,155,000 1,155,000 Citywide Parking Meter UpgradesLyons Admin Serv ParkingParking505No1,400,000 1,400,000 Resurfacing of City Owned Surface LotsLyons Admin Serv ParkingParking505No210,000 210,000 Comprehensive Signage ProgramLyons Admin Serv ParkingParking505No250,000 250,000 Parking Garages - Capital MaintenanceGaynor PRCSParkingParking505No800,000 800,000 Service Center Parking Deck RepairsRobinson Public Works ParkingParking505 Yes50,000 50,000 Maple Garage Store Front Improvement Robinson Public Works ParkingParking505 Yes150,000 150,000 Parking Lot 4 ImprovementsRobinson Public Works ParkingParking505 Yes540,000 540,000 SUBTOTAL3,400,000 3,400,000 Filter and Filter Roof RehabStoneback Utilities Water RevenuesWater510No995,000 995,000 Security Improvements Stoneback Utilities Water RevenuesWater510No50,000 50,000 Zebra Mussel System RepairStoneback Utilities Water RevenuesWater510 Yes90,000 90,000 SCADA System ImprovementsStoneback Utilities Water RevenuesWater510 Yes1,340,000 1,340,000 Water Main InstallationStoneback Utilities Water RevenuesWater510No3,100,000 3,100,000 Asbestos RemovalStoneback Utilities Water RevenuesWater510No50,000 50,000 Standpipe PaintingStoneback Utilities Water RevenuesWater510No1,120,000 1,120,000 Master Meter ReplacementStoneback Utilities Water RevenuesWater510No50,000 50,000 Roof ReplacementsStoneback Utilities Water RevenuesWater510No150,000 150,000 Switchgear RepairStoneback Utilities Water RevenuesWater510 Yes12,000 12,000 High Lift Window ReplacementStoneback Utilities Water RevenuesWater510 Yes110,000 110,000 SUBTOTAL7,067,000 7,067,000 Page 4 of 573 of 84
City of EvanstonCapital Improvement Plan as Amended on 5/21/12Sorted by Fund & Funding SourceFiscal Year 2012 ProjectFundingFund Fund # Carryover Adopted Amended Description HeadDepartmentSourceResponsibleResponsibleY/N FY12 FY 12Water Utility SCADA System UpgradesStoneback Utilities Water GrantsWater510 Yes350,000 350,000 SUBTOTAL350,000 350,000 Switchgear Repair Stoneback Utilities Water - Insurance Water510No420,000 420,000 SUBTOTAL420,000 420,000 Emergency Sewer WorkStoneback Utilities Sewer RevenuesSewer515No75,000 75,000 Sewer LiningStoneback Utilities Sewer RevenuesSewer515No250,000 250,000 Sewer Repairs on Street ImprovementsStoneback Utilities Sewer RevenuesSewer515No428,000 428,000 SUBTOTAL753,000 753,000 Large Diameter Sewer Rehabilitation - Phase 1Stoneback Utilities IEPA LoanSewer515No4,000,000 4,000,000 SUBTOTAL4,000,000 4,000,000 TOTAL EXPENDITURES 36,783,358 40,026,358 Page 5 of 574 of 84
Page 1 of 3
For City Council meeting of May 21, 2012 Item SP7
Resolution 45-R-12: Amending FY 2012 Capital Improvement Program
For Action
To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Subject: Resolution 45-R-12 Approving the Amended FY 2012 Capital
Improvement Program
Date: May 15, 2012
Recommended Action:
Staff recommends approval of Resolution 45-R-12 amending the FY 2012 Capital
Improvement Program (CIP). The proposed resolution would increase the FY 2012 CIP
by $3,243,000 from $36,783,358 to $40,026,358.
Funding Source:
Funding will be provided by the respective fund listed below. A complete list of capital
projects proposed as part of the 2012 CIP amendment has been provided as an
attachment to this report.
Fund
FY 2012
Adopted
FY 2012
Amended Change
Washington National TIF Fund 1,936,000 1,936,000 -
Howard-Hartrey TIF - 1,500,000 1,500,000
Howard-Ridge TIF 430,000 900,000 470,000
Capital Improvement Fund 12,717,358 13,990,358 1,273,000
TOTAL 13,147,358 14,890,358 3,243,000
Summary:
On November 28, 2011, the City Council approved the FY 2012 Capital Improvement
Program (CIP), totaling $36,783,358. Staff proposes amending the FY 2012 Capital
Improvement Plan to reflect favorable bid pricing, project revisions and additional
funding sources which have occurred since the CIP was adopted. A summary of the
major CIP revisions included in the proposed resolution is provided below:
• Washington National TIF Fund – On February 27, 2012, the City Council
approved modifications to the FY 2012 Street Resurfacing and Brick Sidewalk
Replacement projects. As part of this item, the budgeted amounts of $230,000
for the Davis Street Sidewalk (Hinman to Orrington) and $500,000 for the
Memorandum
75 of 84
Page 2 of 3
Viaduct Improvements on Davis Street were deferred until 2013. The Orrington
Avenue (Davis to Church) project, totaling $440,000, was approved as a
replacement for the deferred projects. Additionally, the proposed FY 2012 CIP
amendment includes the addition of $60,000 for the Pedestrian Lighting project.
The remaining $230,000 budgeted for capital projects in the Washington
National TIF Fund are proposed for economic development projects.
• Howard-Hartrey TIF Fund – As part of public infrastructure improvements for the
Howard-Hartrey TIF Fund (Southwest II TIF), the following projects, totaling
$1.5M are proposed:
o Installation of sidewalk and pedestrian lighting along access drive parallel
to Hartrey from Howard Street North to Target - $350,000
o Installation of a new bus shelter at Howard Street and Access Drive
(Hartrey) including bump out - $250,000
o Streetscape improvement along Hartrey from Howard Street to the Dead
end on east side of wall including the gateway into James park - $550,000
o Howard Street and Jewel Osco Driveway reconfiguration, bump out and
bus shelter - $350,000
• Howard-Ridge TIF Fund – As part of the FY 2012 CIP amendment, staff
proposes revising the capital projects to be completed with funding from the
Howard-Ridge TIF. The adopted FY 2012 CIP included $430,000 for economic
development projects in the Howard-Ridge TIF. The proposed amendment
would replace this item with the project “CIP Improvements on City Owned
Buildings” in the amount of $900,000.
• Capital Improvement Fund – On March 19, 2012, the City Council approved
additional modifications to the 2012 Street Resurfacing and Street Light Power
Center projects. These modifications totaled $1.25M and will be funded through
a transfer from the General Fund to the Capital Improvements Fund. A
summary of the projects included in this modification is provided below:
Funding
Description Source Fund Amount
Asbury Avenue (Central to Chancellor) General Fund Transfer CIP 60,000$
Bennett Avenue (Simpson to Payne) General Fund Transfer CIP 71,000$
Brummel Street (Ridge to Elmwood) General Fund Transfer CIP 70,000$
Dewey Avenue (Kirk to Oakton) General Fund Transfer CIP 82,000$
Elmwood Avenue (Lee to Crain) General Fund Transfer CIP 193,000$
Hartrey Avenue (Lincoln to Central) General Fund Transfer CIP 120,000$
Isabella Street (Highland to Central) General Fund Transfer CIP 70,000$
Jenks Street (Eastwood - Dead End East) General Fund Transfer CIP 30,000$
Milburn Street (Ridge to Orrington, Dead End) General Fund Transfer CIP 180,000$
Pitner Avenue (Lee to Greenleaf) General Fund Transfer CIP 124,000$
Street Light Power Center Reserves General Fund Transfer CIP 250,000$
TOTAL 1,250,000$
In addition to the modifications listed above, staff proposes two additional
projects for inclusion in the amended FY 2012 CIP. The first item is the Noyes
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Page 3 of 3
Roof project totaling $120,000 to be funded by Capital Improvement Fund
grants. The second item is the installation of seven public streetlights in the
right-of-way parallel to the new AMLI development. The total proposed budget
for this item is $40,000, which will be added to the Chicago Avenue Streetscape
Project.
Finally, several Capital Improvement Fund project budget adjustments are
proposed to reflect favorable bid pricing, project revisions and additional funding
sources. A complete list of the proposed Capital Improvement Fund
modifications has been provided as an attachment to this report.
Legislative History:
On November 28, 2011, the City Council approved the FY 2012 Capital Improvements
Program (CIP), totaling $36,783,358. The proposed resolution would increase the FY
2012 CIP by $3,243,000 from $36,783,358 to $40,026,358.
-------------------------------------------------------------------------------------
Attachments:
Resolution 45-R-12 – Amended Capital Improvements Program
FY 2012 Adopted CIP / FY 2012 Amended CIP Comparison
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05/15/2012
45-R-12
A RESOLUTION
Amending the 2012 Fiscal Year Capital Improvements Program
WHEREAS, the City Manager has submitted the Amended Fiscal
Year (“FY”) 2012 Capital Improvements Program; and
WHEREAS, the City Council has reviewed the FY2012 project list
of the Amended FY2012 Capital Improvements Program in the amount of forty
million, twenty-six thousand, three hundred and fifty-eight dollars ($40,026,358);
and
WHEREAS, the Summary of the Amended FY2012 Capital
Improvements Plan is attached and incorporated herein by reference,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are hereby found as
fact and incorporated herein by reference.
SECTION 2: That the City of Evanston’s FY2012 Capital
Improvements Program is hereby adopted, and the City Manager is directed to
implement the Amended FY2012 Capital Improvements Program in the amount
of forty million, twenty-six thousand, three hundred and fifty-eight dollars
($40,026,358).
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45-R-12
~2~
SECTION 3: That this Resolution shall be in full force and effect
from and after the date of its passage and approval in the manner
provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2012
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City of EvanstonCapital Improvement Plan as Amended on 5/21/12Sorted by Fund & Funding SourceFiscal Year 2012* Proposed Amendments have been Shaded Below ProjectFundingFund Fund # Carryover Adopted Amended Description HeadDepartmentSourceResponsibleResponsibleY/N FY12 FY 12REVENUES (by Funding Source) MFT Fund Funding N/A N/A N/A N/A N/A 1,400,000 1,400,000 CDBG Fund FundingN/AN/AN/AN/A N/A255,000 255,000 Economic Development Funds FundingN/AN/AN/AN/A N/A50,000 50,000 Washington National TIF Fund FundingN/AN/AN/AN/A N/A1,936,000 1,936,000 Howard-Hartrey TIF Fund FundingN/AN/AN/AN/A N/A- 1,500,000 Southwest TIF Fund FundingN/AN/AN/AN/A N/A580,000 580,000 Howard-Ridge TIF Fund FundingN/AN/AN/AN/A N/A430,000 900,000 West Evanston TIF Fund FundingN/AN/AN/AN/A N/A2,270,000 2,270,000 CIP Fund - General Obligation (GO) DebtN/AN/AN/AN/A N/A5,180,213 5,043,213 CIP Fund - Fund ReservesN/AN/AN/AN/A N/A3,187,945 4,477,945 CIP Fund - GrantsN/AN/AN/AN/A N/A2,073,000 2,193,000 CIP Fund - IDNR Grant FundingN/AN/AN/AN/A N/A975,000 975,000 CIP Fund - Private DonationsN/AN/AN/AN/A N/A1,301,200 1,301,200 SA Fund FundingN/AN/AN/AN/A N/A1,155,000 1,155,000 Parking Fund FundingN/AN/AN/AN/A N/A3,400,000 3,400,000 Water Fund FundingN/AN/AN/AN/A N/A7,067,000 7,067,000 Water Fund Grants FundingN/AN/AN/AN/A N/A350,000 350,000 Water Fund Insurance FundingN/AN/AN/AN/A N/A420,000 420,000 Sewer Fund FundingN/AN/AN/AN/A N/A753,000 753,000 Sewer Fund IEPA FundingN/AN/AN/AN/A N/A4,000,000 4,000,000 TOTAL REVENUE36,783,358 40,026,358 EXPENDITURESStreet Resurfacing - MFTRobinson Public Works MFTMFT200No1,400,000 1,400,000 SUBTOTAL1,400,000 1,400,000 Fireman's Park RenovationsGaynor PRCS Grant CDBGCDBG215No35,000 35,000 Alley PavingRobinson Public Works Grant CDBGCDBG215 Yes190,000 190,000 SNAP LightingRobinson Public Works Grant CDBGCDBG215No30,000 30,000 SUBTOTAL255,000 255,000 Grandmother ParkGaynor PRCS Economic Dev.Economic Dev.225 Yes50,000 50,000 SUBTOTAL50,000 50,000 Comprehensive Sign PackageGriffin CED TIF IncrementWashington TIF300No125,000 125,000 Sherman Avenue Public ArtGaynor PRCS TIF IncrementWashington TIF300 Yes81,000 81,000 Church Street Brick Sidewalk Replacement - Benson to Chicago (TIF) Robinson Public Works TIF IncrementWashington TIF300No460,000 460,000 Church Street Resurfacing - Benson to Chicago (TIF)Robinson Public Works TIF IncrementWashington TIF300No360,000 360,000 Davis Street Brick Sidewalk Replacement - Chicago to Orrington (TIF) Robinson Public Works TIF IncrementWashington TIF300No230,000 - Page 1 of 580 of 84
City of EvanstonCapital Improvement Plan as Amended on 5/21/12Sorted by Fund & Funding SourceFiscal Year 2012* Proposed Amendments have been Shaded Below ProjectFundingFund Fund # Carryover Adopted Amended Description HeadDepartmentSourceResponsibleResponsibleY/N FY12 FY 12Viaduct Improvements on DavisRobinson Public Works TIF IncrementWashington TIF300No500,000 - Economic Development ProjectsRobinson Public Works TIF IncrementWashington TIF300No- 230,000 Orrington Avenue (Davis to Church)Robinson Public Works TIF IncrementWashington TIF300No- 440,000 Pedestrian LightingRobinson Public Works TIF IncrementWashington TIF300No- 60,000 Davis Street Sewer (If No IEPA Loan)Stoneback Utilities TIF IncrementWashington TIFNo180,000 180,000 SUBTOTAL1,936,000 1,936,000 Access Drive Sidewalk & Pedestrian Lighting Installation Robinson Public Works TIF Increment Howard-Hartrey TIF310No- 350,000 New Bus Shelter at Howard Street Including Bump OutRobinson Public Works TIF Increment Howard-Hartrey TIF310No- 250,000 Hartrey Streetscape Improvement from Howard to Dead EndRobinson Public Works TIF Increment Howard-Hartrey TIF310No- 550,000 Howard Street & Jewel Osco Driveway ReconfigurationRobinson Public Works TIF Increment Howard-Hartrey TIF310No- 350,000 SUBTOTAL- 1,500,000 Cleveland Street (extended) Sewer Rehabilitation (Channel to Pitner) Stoneback Utilities TIF IncrementSouthwest TIF315No580,000 580,000 SUBTOTAL580,000 580,000 CIP Improvements to City Owned BuildingsGriffin CED TIF Increment Howard-Ridge TIF330No430,000 900,000 SUBTOTAL430,000 900,000 West Evanston Planning Griffin CED TIF Increment West Evanston TIF335No200,000 200,000 Comprehensive Sign PackageGriffin CED TIF Increment West Evanston TIF335No125,000 125,000 Emerson Square InfrastructureGriffin CED TIF Increment West Evanston TIF335No1,000,000 1,000,000 Church / Dodge Intersection Brick Sidewalk ReplacementRobinson Public Works TIF Increment West Evanston TIF335No200,000 200,000 Dodge Ave - Lake Street Intersection Street ScapeRobinson Public Works TIF Increment West Evanston TIFNo300,000 300,000 Church Street Rehab - Dodge to Ashland Robinson Public Works TIF Increment West Evanston TIF335No360,000 360,000 Dempster Traffic Signal CMAQ ImprovementsRobinson Public Works TIF Increment West Evanston TIF335No10,000 10,000 Greenleaf Street Water Main Replacement - Grey to DodgeRobinson Public Works TIF Increment West Evanston TIF335No75,000 75,000 SUBTOTAL2,270,000 2,270,000 Service Center Parking Deck Structural and Waterproofing Repairs Gaynor PRCSGO Debt Capital Improvement Fund 415 No700,000 700,000 Lakefront - Lagoon Area ImprovementsGaynor PRCSGO Debt Capital Improvement Fund 415No50,000 50,000 Fire Station #2 Boiler/Chimney & Apparatus Floor Heating RplcGaynor PRCSGO Debt Capital Improvement Fund 415No210,000 210,000 Police Fire Roof ReplacementGaynor PRCSGO Debt Capital Improvement Fund 415No400,000 400,000 Fire Station #1 Mechanical UpgradeGaynor PRCSGO Debt Capital Improvement Fund 415No150,000 150,000 Service Center Locker Room RenovationsGaynor PRCSGO Debt Capital Improvement Fund 415No392,500 392,500 Civic Center RenovationsGaynor PRCSGO Debt Capital Improvement Fund 415No487,713 487,713 Civic Center Parking Lot Lighting ImprovementsGaynor PRCSGO Debt Capital Improvement Fund 415No350,000 320,000 Police / Fire HQ Ejector Pump ReplacementGaynor PRCSGO Debt Capital Improvement Fund 415No- 30,000 Davis Street Brick Sidewalk Replacement - Hinman to OrringtonRobinson Public Works GO Debt Capital Improvement Fund 415No230,000 - CIP Street Resurfacing - Watermain Projects IRobinson Public Works GO Debt Capital Improvement Fund 415No900,000 470,000 Central Street SidewalkRobinson Public Works GO Debt Capital Improvement Fund 415No- 250,000 Church St Protected Bike Path (Ashland to Ridge/Chicago to Sheridan) Robinson Public Works GO Debt Capital Improvement Fund 415No- 130,000 Elmwood Avenue (Oakton to South Blvd)Robinson Public Works GO Debt Capital Improvement Fund 415No- 64,000 Page 2 of 581 of 84
City of EvanstonCapital Improvement Plan as Amended on 5/21/12Sorted by Fund & Funding SourceFiscal Year 2012* Proposed Amendments have been Shaded Below ProjectFundingFund Fund # Carryover Adopted Amended Description HeadDepartmentSourceResponsibleResponsibleY/N FY12 FY 12Oak Avenue (Dempster to Dead End South)Robinson Public Works GO Debt Capital Improvement Fund 415No- 79,000 Bridge Street Bridge (HBP)Robinson Public Works GO Debt Capital Improvement Fund 415No50,000 50,000 Chicago Avenue StreetscapeRobinson Public Works GO Debt Capital Improvement Fund 415 Yes100,000 100,000 Church Street Brick Sidewalk Replacement - Ridge to ChicagoRobinson Public Works GO Debt Capital Improvement Fund 415No240,000 240,000 Church Street Rehab - Ridge to ChicagoRobinson Public Works GO Debt Capital Improvement Fund 415No160,000 160,000 Citywide Pavement EvaluationRobinson Public Works GO Debt Capital Improvement Fund 415No200,000 200,000 New Salt DomeRobinson Public Works GO Debt Capital Improvement Fund 415No460,000 460,000 City Works Sign, Signal and Street Light Inventory and UpgradeRobinson Public Works GO Debt Capital Improvement Fund 415 Yes100,000 100,000 SUBTOTAL5,180,213 5,043,213 Services to General FundLyons Admin Serv CIP Fund Reserves Capital Improvement Fund 414No475,000 475,000 Fire Station #1 Mechanical UpgradeGaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes5,000 5,000 Crown Center Minor ProjectsGaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes6,000 6,000 Animal Shelter RenovationsGaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes98,102 98,102 Ecology Center GreenhouseGaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes125,000 125,000 Crown Center Partnership StudyGaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes73,070 73,070 Twiggs Park RenovationsGaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes218,748 218,748 Civic Center RenovationsGaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes42,287 42,287 Lakefront - Master Plan Implementation - IDOT ReimbursementGaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes621,238 621,238 Service Center Locker Room RenovationsGaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes7,500 7,500 CTA Yellow Line Infill Station Feasibility StudyRobinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes55,000 55,000 City Works Sign, Signal and Street Light Inventory and UpgradeRobinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes55,000 55,000 Chicago Avenue StreetscapeRobinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes250,000 290,000 Asbury Avenue (Central to Chancellor)Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes- 60,000 Bennett Avenue (Simpson to Payne)Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes- 71,000 Brummel Street (Ridge to Elmwood)Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes- 70,000 Dewey Avenue (Kirk to Oakton)Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes- 82,000 Elmwood Avenue (Lee to Crain)Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes- 193,000 Hartrey Avenue (Lincoln to Central)Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes- 120,000 Isabella Street (Highland to Central)Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes- 70,000 Jenks Street (Eastwood - Dead End East)Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes- 30,000 Milburn Street (Ridge to Orrington, Dead End)Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes- 180,000 Pitner Avenue (Lee to Greenleaf)Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes- 124,000 Street Light Power Center ReservesRobinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes- 250,000 Chicago Ave Signal CMAQ Construction - Reimburse to IDOTRobinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes75,000 75,000 Isabella/Sheridan Rehabilitation Project (Wilmette Reimbursement) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes270,000 270,000 Sheridan Road Resurfacing - Burnham to Chicago (IDOT Reimb) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes150,000 150,000 Lake Street LAPP ProjectRobinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes250,000 250,000 Traffic Signal Upgrades - Sheridan Road Chicago to CentralRobinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes411,000 411,000 3,187,945 4,477,945 Noyes Roof ProjectGaynor PRCSGrant Capital Improvement Fund 415No- 120,000 Bridge Rehab Program - Lincoln Street (HBP)Robinson Public Works Grant Capital Improvement Fund 415No240,000 240,000 Bridge Street Bridge (HBP)Robinson Public Works Grant Capital Improvement Fund 415No200,000 200,000 Chicago Avenue StreetscapeRobinson Public Works Grant Capital Improvement Fund 415 Yes800,000 800,000 Dempster Traffic Signal CMAQ ImprovementsRobinson Public Works Grant Capital Improvement Fund 415No24,000 24,000 Page 3 of 582 of 84
City of EvanstonCapital Improvement Plan as Amended on 5/21/12Sorted by Fund & Funding SourceFiscal Year 2012* Proposed Amendments have been Shaded Below ProjectFundingFund Fund # Carryover Adopted Amended Description HeadDepartmentSourceResponsibleResponsibleY/N FY12 FY 12Traffic Signal Upgrades - Sheridan Road (Carryover)RobinsonPublic Works Grant Capital Improvement Fund 415 Yes674,000 674,000 Traffic Signal Upgrades - Sheridan Road (New Money)Robinson Public Works Grant Capital Improvement Fund 415No135,000 135,000 SUBTOTAL2,073,000 2,193,000 Ecology Center GreenhouseGaynor PRCS IDNR Grant Capital Improvement Fund 415No375,000 375,000 Ladd Arboretum Bike Path RenovationsGaynor PRCS IDNR Grant Capital Improvement Fund 415No200,000 200,000 Lakefront - Lagoon Area ImprovementsGaynor PRCS IDNR Grant Capital Improvement Fund 415No400,000 400,000 SUBTOTAL975,000 975,000 Animal Shelter RenovationsGaynor PRCS Private Donation Capital Improvement Fund 415 Yes450,000 450,000 Currey Park RenovationsGaynor PRCS Private Donation Capital Improvement Fund 415No200,000 200,000 Grey Park RenovationsGaynor PRCS Private Donation Capital Improvement Fund 415No26,200 26,200 Grandmother ParkGaynor PRCS Private Donation Capital Improvement Fund 415 Yes125,000 125,000 Lakefront - Lagoon Area ImprovementsGaynor PRCS Private Donation Capital Improvement Fund 415No500,000 500,000 SUBTOTAL1,301,200 1,301,200 Alley MaintenanceRobinson Public Works SA Reserves Special Assessment420No125,000 125,000 Alley Paving City ShareRobinson Public Works SA Reserves Special Assessment420No670,000 670,000 Alley Paving Private ShareRobinson Public Works SA Reserves Special Assessment420No360,000 360,000 SUBTOTAL1,155,000 1,155,000 Maple Garage Store Front Improvement Griffin CED ParkingParking505 Yes150,000 150,000 Citywide Parking Meter UpgradesLyons Admin Serv ParkingParking505No1,400,000 1,400,000 Resurfacing of City Owned Surface LotsLyons Admin Serv ParkingParking505No210,000 210,000 Comprehensive Signage ProgramLyons Admin Serv ParkingParking505No250,000 250,000 Parking Garages - Capital MaintenanceGaynor PRCSParkingParking505No800,000 800,000 Service Center Parking Deck RepairsRobinson Public Works ParkingParking505 Yes50,000 50,000 Parking Lot 4 ImprovementsRobinson Public Works ParkingParking505 Yes540,000 540,000 SUBTOTAL3,400,000 3,400,000 Filter and Filter Roof RehabStoneback Utilities Water RevenuesWater510No995,000 995,000 Security Improvements Stoneback Utilities Water RevenuesWater510No50,000 50,000 Zebra Mussel System RepairStoneback Utilities Water RevenuesWater510 Yes90,000 90,000 SCADA System ImprovementsStoneback Utilities Water RevenuesWater510 Yes1,340,000 1,340,000 Water Main InstallationStoneback Utilities Water RevenuesWater510No3,100,000 3,100,000 Asbestos RemovalStoneback Utilities Water RevenuesWater510No50,000 50,000 Standpipe PaintingStoneback Utilities Water RevenuesWater510No1,120,000 1,120,000 Master Meter ReplacementStoneback Utilities Water RevenuesWater510No50,000 50,000 Roof ReplacementsStoneback Utilities Water RevenuesWater510No150,000 150,000 Switchgear RepairStoneback Utilities Water RevenuesWater510 Yes12,000 12,000 High Lift Window ReplacementStoneback Utilities Water RevenuesWater510 Yes110,000 110,000 SUBTOTAL7,067,000 7,067,000 Page 4 of 583 of 84
City of EvanstonCapital Improvement Plan as Amended on 5/21/12Sorted by Fund & Funding SourceFiscal Year 2012* Proposed Amendments have been Shaded Below ProjectFundingFund Fund # Carryover Adopted Amended Description HeadDepartmentSourceResponsibleResponsibleY/N FY12 FY 12Water Utility SCADA System UpgradesStoneback Utilities Water GrantsWater510 Yes350,000 350,000 SUBTOTAL350,000 350,000 Switchgear Repair Stoneback Utilities Water - Insurance Water510No420,000 420,000 SUBTOTAL420,000 420,000 Emergency Sewer WorkStoneback Utilities Sewer RevenuesSewer515No75,000 75,000 Sewer LiningStoneback Utilities Sewer RevenuesSewer515No250,000 250,000 Sewer Repairs on Street ImprovementsStoneback Utilities Sewer RevenuesSewer515No428,000 428,000 SUBTOTAL753,000 753,000 Large Diameter Sewer Rehabilitation - Phase 1Stoneback Utilities IEPA LoanSewer515No4,000,000 4,000,000 SUBTOTAL4,000,000 4,000,000 TOTAL EXPENDITURES 36,783,358 40,026,358 Page 5 of 584 of 84