HomeMy WebLinkAbout05.14.12
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, May 14, 2012
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee meets at 7:15 p.m.
City Council meeting convenes immediately after the conclusion of
the P&D Committee meeting
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Burrus
(II) Public Hearing: Proposed Dempster Dodge Tax Increment Financing District
(III) Mayor Public Announcements and Proclamations
National Preservation Month – May 2012
Older Americans’ Month – May 2012
National Police Week – May 13 through May 19, 2012
(IV) City Manager Public Announcements
(V) Communications: City Clerk
(VI) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
(VII) Consent Agenda: Alderman Rainey
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City Council Agenda May 14, 2012 Page 2 of 8
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(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Burrus
Planning & Development - Alderman Holmes
Human Services - Alderman Tendam
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(X) Executive Session
(XI) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of April 23, 2012
(M2) Approval of Minutes of the Special City Council Meeting of April 30, 2012
(M3) Approval of Minutes of the Special City Council Meeting of May 7, 2012
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 04/22/12 $2,498,099.71
(A2) City of Evanston Bills FY2012 through 05/15/12 $4,650,484.85
Credit Card Activity through March 31, 2012 $ 125,968.23
(A3.1) Approval of Contract Renewal for CADS Software License and Service
Agreement with SunGard Public Sector
Staff recommends that the City Council authorize the City Manager to renew the
annual sole source software license and service agreement with SunGard Public
Sector (1000 Business Center Drive, Lake Mary, FL) for the Police Department’s
CADS (Computer Aided Dispatch System) software in the amount of $70,304.25.
Funding will be provided by the Emergency Telephone System account
5150.62509 with a budget of $75,000.00.
For Action
(A3.2) Approval of Contract with Golf Mill Ford Inc. for Ford Parts (Bid 12-118)
Staff recommends that City Council authorize the City Manager to execute a one
(1) year contract for the purchase of Ford OEM parts in the amount of $49,400
with Golf Mill Ford Inc. (9401 N. Milwaukee Avenue, Niles, IL). Funding will be
provided by the FY 2012 Major Maintenance, Material to Maintain Autos Account,
7710.65060 in the amount of $49,400.
For Action
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(A3.3) Approval of Contract with Alpha Paintworks, Inc. for 2012 Fire Hydrant
Painting (Bid 12-127)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2012 Fire Hydrant Painting to Alpha Paintworks, Inc. (6316 N.
Cicero Avenue, Chicago, IL) in the amount of $24,140. Funding will be provided
by the Water Fund, Account 7115.62230, which has a budget of $51,500.
For Action
(A3.4) Approval of Contract with Chicagoland Paving for the Church Street
Improvement Project and Dodge Avenue and Lake Street Streetscape
Project (Bid 12-130)
Staff recommends that City Council authorize the City Manager to execute a
contract for the Church Street Improvement Project and Dodge Avenue and Lake
Street Streetscape Contract to Chicagoland Paving (225 Telser Road, Lake
Zurich, IL) in the amount of $899,900. Funding will be provided from West
Evanston TIF Funds, which has a budgeted amount of $860,000. Staff requests
approval of an additional $40,000 of TIF Funds for this project.
For Action
(A3.5) Approval of Contract with HBRA Architects, Inc. for Downtown Evanston
Performing Arts District Study (RFP 12-125)
Staff recommends that City Council authorize the City Manager to execute a
contract with HBRA Architects, Inc. (372 West Ontario Street, Chicago, IL) in the
amount of $100,000 to conduct a detailed planning and architectural study of
potential locations for performing arts venues in Downtown Evanston (RFP 12-
125). Funding will be provided by a $50,000 National Endowment for the Arts
Our Town Grant and $25,000 from the Washington National Tax Increment
Financing (TIF) District and $25,000 from the Evanston Economic Development
Fund.
For Action
(A4.1) Approval of Change Order No. 1 for 2012 Cured-In-Place-Pipe Lining
Contract with American Pipe Liners, Inc. (Bid 12-101)
Staff recommends that the City Council authorize the City Manager to execute
Change Order Number 1, in the not-to-exceed amount of $37,623, to the
agreement with American Pipe Liners, Inc. for the 2012 Cured-In-Place Pipe
Lining Contract A (Bid 12-101). Funding will be provided from the Sewer Fund,
Account 7420.65515, which has an allocation of $428,000 for sewer
improvements on streets being resurfaced.
For Action
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(A4.2) Approval of Change Order No. 2 with Camp Dresser and McKee, Inc. for
Engineering Services on the 1964 Filter Addition Rehabilitation Project
(RFP 10-103)
Staff recommends that the City Council authorize the City Manager to execute
Change Order Number 2, in the not-to-exceed amount of $15,300, to the
agreement with Camp Dresser and McKee, Inc. (CDM) to provide engineering
services for the 1964 Filter Addition Rehabilitation project. This will increase the
agreement amount from $316,752 to $332,052. This project is funded from the
Water Fund, Account 733048.
For Action
(A5) Resolution 36-R-12 Authorizing the Renewal of the Lease of the Computer
Lab in Main Library to Workforce Board of Northern Cook County
Staff recommends City Council approval of Resolution 36-R-12 authorizing the
City Manager to negotiate and sign the lease agreement by and between the City
of Evanston and Workforce Board of Northern Cook County, a non-profit
corporation, for the lease of a computer lab in the Main Library. The lease will be
for a one-year term (May 15, 2012 through May 14, 2013) at a rental rate of
$17,760 per year (a 2% increase).
For Action
(A6) Ordinance 49-O-12, Increasing the Number of Class C Liquor Licenses to
Permit Issuance to NSB Ventures LLC, d/b/a The Alcove
The Local Liquor Commissioner recommends adoption of Ordinance 49-O-12,
which amends Subsection 3-5-6-(C) of the Evanston City Code of 1979, as
amended, to increase the number of Class C liquor licenses from 28 to 29 to
permit issuance to NSB Ventures LLC, d/b/a The Alcove, 512 Main Street.
For Introduction
(A7) Ordinance 40-O-12 Increasing One-Day Liquor License Fees
Staff recommends approval of Ordinance 40-O-12 amending fees for one-day
liquor licenses. Approval of the proposed ordinance would increase fees for all
one-day liquor license classifications by 50%. This ordinance will implement
revenue enhancement fee increases which were included in the City’s approved
FY2012 Budget. This ordinance was introduced at the April 23, 2012 City Council
meeting.
For Action
(A8) Ordinance 46-O-12 Increasing Minimum Penalties for General Non-Parking
Ordinance Violations
Staff recommends approval of Ordinance 46-O-12 amending minimum fines for
general C-Ticket / Administrative Adjudication violations (non-parking ordinance
violations). Approval of the proposed ordinance would increase the minimum
penalty for general C-Ticket / Administrative Adjudication fines by $10. This
ordinance will implement revenue enhancement fee increases which were
included in the City’s approved FY2012 Budget. This ordinance was introduced
at the April 23, 2012 City Council meeting.
For Action
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PLANNING & DEVELOPMENT COMMITTEE
(P1) Resolution 42-R-12 Authorizing the City Manager to Execute an
Assignment of a Real Estate Contract for the Purchase of Real Property at
1600 Foster Avenue, Evanston
Staff recommends approval of Resolution 42-R-12 authorizing the City Manager
to execute an assignment of a real estate contract for the purchase of 1600 Foster
Avenue, Evanston for $1,500,000. Funding will be provided by the City’s $18.15
million Neighborhood Stabilization Program 2 Grant. The acquisition of the
property at 1600 Foster (“Bishop Freeman Property”) is recommended to
implement the first phase of Emerson Square, a new mixed-income housing
development.
For Action
(P2) Approval of a One Year Extension for Planned Development at 1915-1919
Grey Avenue
Staff recommends that the City Council approve a one year extension of the
adopted Planned Development for the construction of a four unit building by
Brinshore Development, to be located on the currently vacant parcel at 1915-
1919 Grey Avenue.
For Action
(P3) Ordinance 48-O-12 Granting Major Zoning Relief for Front Yard Parking and
a Rear Yard Setback at 2627 Lincolnwood Drive
City staff recommends the adoption of Ordinance 48-O-12 granting major zoning
relief to rebuild an attached garage as livable space, establish one open parking
space in the front yard, and construct a two story addition with a rear yard setback
of 14.7’ where 30’ is required at 2627 Lincolnwood Drive.
For Introduction
(P4) Ordinance 39-O-12 Amending Portions of the Zoning Ordinance Related to
Home Occupations
Staff recommends City Council approval of Ordinance 39-O-12 as revised.
Proposed Ordinance 39-O-12 amends the Zoning Ordinance to reflect the
recommendations of the Plan Commission based on a referral of a previous draft
of this proposed Ordinance by the P&D Committee during its February 13, 2012
meeting.
For Introduction
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(P5) Ordinance 38-O-12 Amending Various Portions of the City Code Relating to
Bed & Breakfast Establishments
The Plan Commission recommends amending the Zoning Ordinance to modify
the regulations concerning bed and breakfast establishments. The Commission
and its Zoning Committee considered the recommended changes proposed in
Ordinance 38-O-12 during several meetings. This ordinance was held in
Committee on April 23, 2012.
For Introduction
(P6) Ordinance 36-O-12 Granting a Major Variation and Special Use Permits for
a Planned Development and Drive-Through Facility Located at 635 Chicago
Avenue (“Walgreens”)
Plan Commission and City staff recommend the adoption of Ordinance 36-O-12,
granting planned development approval, a special use permit for the proposed
drive thru (replacing the existing drive thru) and approval of a major variation for
the proposed new Walgreens at 635 Chicago Avenue. Zoning Board of Appeals
recommends approval of the special use for the drive thru and recommends
denial of the major variation. This ordinance was introduced at the April 23, 2012
City Council meeting.
For Action
(P7) Ordinance 42-O-12 Granting a Special Use for a Commercial Indoor
Recreation Facility at 2125 Ashland Avenue
Zoning Board of Appeals and City staff recommend the adoption of Ordinance
42-O-12 granting a special use permit for the operation of a Commercial Indoor
Recreation Facility at 2125 Ashland Avenue. The applicant has complied with all
zoning requirements and meets all of the standards of a special use for this
District. CrossFit e-Town will only offer personal strength and conditioning in
individual or small group classes. This ordinance was introduced at the April 23,
2012 City Council meeting.
For Action
HUMAN SERVICES
(H1) Approval of Township of Evanston April 2012 Payroll and Bills
Township of Evanston Supervisor recommends that City Council approve the
Township of Evanston bills, payroll, and medical payments for the month of April
2012 in the amount of $118,278.54. Funding is provided by the Township budget.
For Action
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(H2) Approval of Emergency Solutions Grant Program (ESG) – Substantial
Amendments to the 2011 and 2012 Annual Action Plans of the 2012-2014
Consolidated Plan
The Human Services Committee and staff recommend City Council approval of
the substantial amendments to the 2011 and 2012 Action Plans, including the
funding allocations to individual agencies. The 2011 substantial amendment must
be submitted to HUD on May 15, 2012.
For Action
(H3) Approval of Harley Clarke Mansion “Request for Interest”
Staff recommends authorization for the City Manager to issue a “Request for
Interest” for the purchase or lease of the Harley Clarke Mansion, 2603 Sheridan
Road.
For Action
ECONOMIC DEVELOPMENT COMMITTEE
(O1) Resolution 43-R-12 Authorizing the City Manager to Negotiate and Execute
a Loan for the Improvements to Real Property Located at 2424 Dempster
The Economic Development Committee and staff recommend City Council
approval of Resolution 43-R-12 authorizing the City Manager to execute a loan
agreement of up to $200,000 from the Economic Development Fund to Chicago’s
Home of Chicken and Waffles for the adaptive reuse of the building located at
2424 Dempster in Evanston.
For Action
RULES COMMITTEE
(O2) Resolution 40-R-12: City of Evanston’s Support of a Constitutional
Amendment to Effectively Overturn the U.S. Supreme Court’s Conclusion
in “Citizens United v. FEC” Relating to Constitutional Rights for Corporate
Entities
The Rules Committee recommends City Council consideration of Resolution 40-
R-12.
For Action
APPOINTMENTS
(APP1)For Appointment to:
Housing and Community Development Act Committee Jeannie Sanke
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MEETINGS SCHEDULED THROUGH MAY 2012
Upcoming Aldermanic Committee Meetings:
Tuesday, May 15 7:30 PM Housing/Comm Dev Act Committee
Wednesday, May 16 6:00 PM MWEBE Advisory Committee
Thursday, May 17 5:30 PM City-School Liaison @ D65
Thursday, May 17 7:00 PM Housing Commission
Monday, May 21 7:00 PM City Council
Wednesday, May 23 6:00 PM Transportation/Parking
Wednesday, May 23 7:00 PM Economic Development
Thursday, May 24 5:30 PM Emergency Telephone Board
Tuesday, May 29 5:45 PM APW, P&D, City Council
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
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To: Honorable Mayor and Members of the City Council
From: Steve Griffin, Director Community and Economic Development
Nancy Radzevich, Economic Development Division Manager
Paul Zalmezak, Economic Development Coordinator
Subject: Dempster Dodge Tax Increment Financing (TIF) District – Public Hearing
Date: April 24, 2012
Background
The City of Evanston is required by state statute (Tax Increment Allocation
Redevelopment Act - 65 ILCS 5/11-74.4.1) to convene a public hearing for the proposed
Dempster/Dodge TIF District prior to consideration of adoption of the ordinances
designating the proposed TIF district. The public hearing is designed to allow for
public comment on the draft TIF plan filed with City Clerk, and attached for your
reference. No action is required of the City Council at this public hearing. The first
opportunity to consider adoption of the TIF designation ordinances will be at the City
Council meeting on May 29, 2012.
The proposed Dempster/Dodge TIF area is composed of a single parcel, owned by
Bonnie Management. Despite its location at the busy intersection of Dodge and
Dempster, this shopping center has faced chronic vacancies over the last decade. The
parcel is of strategic importance to the City of Evanston, and particularly the west side
community in terms of retail sales tax, jobs, neighborhood convenience, and quality of
life.
In the past the City has considered alternative economic development tools, with very
limited success, including sales tax sharing and proactive contacts with potential
retailers for the center. With the recent acquisition of the property by Bonnie
Management, there is a committed private sector partner in place to foster the
revitalization of this shopping center. The designation of a TIF district is now under
consideration to help facilitate more immediate re-tenanting of the vacant spaces, with
quality businesses.
As required by state statue, the Joint Review Board (JRB) met on April 12, 2012 to
review and consider this proposed District. The JRB unanimously approved the non-
binding advisory recommendation to the City Council to designate the Dempster/Dodge
TIF district. In addition to the mandatory order of business (i.e. nominating the
chairperson of the JRB (Alderman Tendam), the public member (Michael Sutton); and
Memorandum
For City Council meeting of May 14, 2012 Item II
Public Hearing for Dempster Dodge Tax Increment Finance District
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Page 2 of 4
the presentation of JRB procedures, the consultants and staff presented the economic
challenges driving the need for the TIF district. These challenges include both the
competitive nature of retail at a local level and the fast pace of change of retail
generally. Several new shopping centers have opened in recent years (Howard/Hartrey,
Main and McDaniel, Oakton and Hartrey) and downtown Evanston is a major center of
retail. Furthermore, national retailers generally prefer proven locations including Old
Orchard and Lincolnwood Town Center – in addition to downtown Evanston. National
retailers are generally reducing their space needs and trying new “bricks and mortar”
concepts as a result of competition from online retailers. Staff suggested that by
creating the TIF, there is potential to boost the performance of Evanston Plaza, and
perhaps ready the site in preparation for future changes in the retail marketplace.
JRB members suggested a dedicated property manager could also help revitalize the
center. Others pointed out that the Dempster/Dodge TIF is a single entity TIF which
isn’t common in Evanston, while the consultants suggested it is not uncommon
regionally.
Finally, the consultant reviewed the next steps in the process which included the public
hearing notices published for the May 14, 2012 public hearing, plans for a short
presentation for the May 14, 2012 public hearing, and the scheduled adoption of the
ordinance (pending City Council review and public comments) on May 29, 2012.
Summary
Kane McKenna and Associates studied the proposed TIF district to determine its
qualifications under the Tax Increment Allocation Redevelopment Act. It was
determined that the area as a whole qualifies as a TIF district under the Act as a
“blighted-improved area.” This is based on the findings that five or more of the thirteen
factors set forth in the TIF act are present in the area, including: 1) obsolescence; 2)
excessive vacancies; 3) inadequate utilities; 4) deleterious layout; 5) environmental
cleanup; and 6) lagging EAV.
Specific examples of these factors include a 52% vacancy rate, economic obsolescence
manifested by declining market values and vacant storefronts, inadequate
ingress/egress and visibility, contamination contained by an engineered barrier, and
combined sewers with outmoded materials prone to breakage. If not for the designation
of a TIF district and the ability to use TIF financing, redevelopment would not occur.
The use of TIF financing could address these factors
The proposed TIF budget is $20 million based on a Base EAV of $10.8 million and a
projected EAV upon redevelopment of approximately $30 million to $35 million. The
proposed budget does not obligate the City to expend that amount, nor obligate the
funds to the current owner. The budget represents the aggregate 23 year budget – not
an annual budget. The budget is summarized in the table that follows:
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Program Actions/Improvements Estimated Costs
Land Acquisition, Assembly, and Relocation $ 500,000
Site Preparation, Including Environmental Remediation,
Demolition, and Site Grading $ 4,000,000
Utility Improvements (Including Water, Storm, Sanitary
Sewer, Service of Public Facilities, and Road Improvements) $ 3,000,000
Rehabilitation of Existing Structures; Taxing District Capital
Improvements $ 4,750,000
Public Facilities (including Parking Facilities and
Streetscaping) $ 4,000,000
Interest Costs Pursuant to the Act $ 1,250,000
Professional Service Costs (Including Planning, Legal,
Engineering, Administrative, Annual Reporting, and
Marketing) $ 1,250,000
Job Training $ 1,000,000
Statutory School and Library District Payments $ 250,000
TOTAL ESTIMATED TIF BUDGET $ 20,000,000
The proposed budget accommodates potential immediate development requirements
but also includes categories that could address the long term future of the property as
market conditions change. Examples include land acquisition, environmental
remediation, planning, and engineering. The overall budget cannot be exceeded, but
the line-items in the budget are flexible. Because of the 23 year outlook, it is
challenging to estimate or predict with precision. Finally, the budget expenditures are
subject to: City approvals; determination of appropriateness of costs; special TIF audit;
and annual JRB review.
The next step in the process is to introduce the TIF ordinance 14 to 90 days after close
of the public hearing. The first opportunity to introduce and adopt the ordinances is at
the City Council meeting May 29, 2012.
Legislative History:
April 12, 2012 and the Joint Review Board unanimously approved an advisory, non-
binding recommendation to the City Council to adopt a resolution designating the
Dempster Dodge Redevelopment Plan and Redevelopment Project.
Attachments:
Public Hearing Agenda
Proposed TIF District Map
Dempster/Dodge Draft TIF Plan
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Order & Agenda Items are subject to change. Information about the BCC Name is available at:
www.cityofevanston.org/government/boards-commissions. Questions can be directed to Paul Zalmezak 847.448.8013
The City of Evanston is committed to making all public meetings accessible to persons with disabilities. Any citizen needing mobility or
communications access assistance should contact the Facilities Management Office at 847-866-2916 (Voice) or 847-448-8064 (TYY).
PUBLIC NOTICE OF A MEETING
Public Hearing
Proposed Dempster/Dodge
Tax Increment Finance District
Monday, May 14, 2012, 7:15 PM
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, City Council Chambers
AGENDA
I. Open Public Hearing
II. Summary of Public Notices and Conformance to TIF Act
III. Report of Joint Review Board
IV. Introduction of Written Comments
V. TIF Overview; Summary of TIF Plan
VI. Public Comments and Discussion
VII. Close of Public Hearing
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Proposed Dempster/Dodge TIF BoundaryDISCLAIMER: This map and data are provided as-in without warranties of any kind.See www.cityofevanston.org/mapdisclaimers.html for more informationScale 1:3,422Made with Evanston's GISPrinted: May 7, 2012 6:31:52 PM13 of 858
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CITY OF EVANSTON
TIF REDEVELOPMENT PLAN
DEMPSTER/DODGE TIF DISTRICT
“Redevelopment plan" means the comprehensive program of the
municipality for development or redevelopment intended by the
payment of redevelopment project costs to reduce or eliminate
those conditions the existence of which qualified the
redevelopment project area as a "blighted area" or "conservation
area" or combination thereof or "industrial park conservation
area," and thereby to enhance the tax bases of the taxing districts
which extend into the redevelopment project area as set forth in
the Tax Increment Allocation Redevelopment Act, 65 ILCS 5/11-
74.4-3, et. seq., as amended.
Prepared by the City of Evanston, Illinois
in conjunction with
Kane, McKenna and Associates, Inc.
April 2012
DRAFT
As of April 10, 2012
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TABLE OF CONTENTS
I. INTRODUCTION ................................................................................... 1
II. RPA LEGAL DESCRIPTION.................................................................. 6
III. RPA GOALS AND OBJECTIVES............................................................ 7
IV. EVIDENCE OF THE LACK OF DEVELOPMENT AND GROWTH;
FISCAL IMPACT ON TAXING DISTRICTS ........................................... 11
Evidence of the Lack of Development / Growth Within the RPA ..................... 11
Assessment of Fiscal Impact on Affected Taxing Districts ................................ 11
V. TIF QUALIFICATION FACTORS PRESENT IN THE RPA ..................... 12
VI. REDEVELOPMENT PROJECT ............................................................. 13
Redevelopment Plan and Project Objectives ..................................................... 13
Redevelopment Activities .................................................................................. 14
General Land Use Plan ...................................................................................... 15
Additional Design and Control Standards ......................................................... 16
Eligible Redevelopment Project Costs ............................................................... 16
Projected Redevelopment Project Costs ........................................................... 20
Sources of Funds to Pay Redevelopment Project Costs .................................... 22
Nature and Term of Obligations to be Issued ................................................... 22
Most Recent Equalized Assessed Valuation (EAV) for the RPA ....................... 23
Anticipated Equalized Assessed Valuation (EAV) for the RPA ........................ 23
VII. DESCRIPTION & SCHEDULING OF REDEVELOPMENT PROJECT.... 24
Redevelopment Project ..................................................................................... 24
Commitment to Fair Employment Practices / Affirmative Action....................25
Completion of Redevelopment Project and Retirement of Obligations to
Finance Redevelopment Costs .......................................................................... 26
VIII. PROVISIONS FOR AMENDING THE TIF PLAN AND PROJECT .......... 27
APPENDIX 1: Legal Description of Project Area
APPENDIX 2: Boundary Map of Proposed RPA
APPENDIX 3: Existing Land Use Map of RPA
APPENDIX 4: Future Land Use Map of RPA
APPENDIX 5: TIF Qualification Report
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Page 1
I. INTRODUCTION
The City of Evanston (the “City”) is an established community located in northern
Cook County, Illinois along the shores of Lake Michigan. In this report, the City
proposes a Tax Increment Financing Redevelopment Plan (the “Redevelopment
Plan” or “Plan”) to assist a strategically important area in overcoming a number
of redevelopment barriers. The City is pursuing the TIF designation as part of its
overall strategy to promote the revitalization and increased occupancy of a key
retail property located at the southwest corner of Dempster and Dodge Avenue.
Kane, McKenna and Associates, Inc. (“KMA”) has been retained by the City of
Evanston to conduct an analysis of the potential qualification and designation of
the area as a Tax Increment Financing (“TIF”) District, and to assist the City in
drafting this TIF Redevelopment Plan.
The City has two fundamental goals in pursuing the potential TIF District. The
first is to promote redevelopment of the area to improve occupancy levels at one
of the largest retail establishments in Evanston (Evanston Plaza), in coordination
with a new owner that may pursue investments for the site. The second goal is to
further the City’s overall economic development program and thereby diversify
its tax base. As noted in various City reports (including the annual budget, 2006
Strategic Plan and 2000 Comprehensive General Plan), a general City priority is
to implement a range of economic development efforts. For example, in the
City’s most recently adopted budget, the City has “targeted business district
revitalization efforts throughout the City, including the redevelopment potential
of Evanston Plaza.”
TIF Plan Requirements. The City is preparing this Plan as required by the
Tax Increment Allocation Redevelopment Act, (the “Act”) 65 ILCS 5/11-74.4-3,
et. seq., as amended. To establish a TIF district (also known as a Redevelopment
Project Area (“RPA”)), Illinois municipalities must adopt several documents,
including a TIF Redevelopment Plan and Eligibility Report.
The Act enables Illinois municipalities to establish TIF districts, either to
eliminate the presence of blight or to prevent its onset. The Act finds that
municipal TIF authority serves a public interest in order to: “promote and
protect the health, safety, morals, and welfare of the public, that blighted
conditions need to be eradicated and conservation measures instituted, and that
redevelopment of such areas be undertaken; that to remove and alleviate adverse
conditions it is necessary to encourage private investment and restore and
enhance the tax base of the taxing districts in such areas by the development or
redevelopment of project areas” (65 ILCS 5/11-74.4-2(b)).
By definition, a TIF “Redevelopment Plan" means the comprehensive program of
the municipality for development or redevelopment intended by the payment of
redevelopment project costs to reduce or eliminate those conditions the existence
of which qualify the redevelopment project area as a "blighted area,"
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Page 2
"conservation area" (or combination thereof), or "industrial park conservation
area," and thereby to enhance the tax bases of the taxing districts which extend
into the redevelopment project area as set forth in the Tax Increment Allocation
Redevelopment Act.
Community Background. The City of Evanston is one of the oldest
communities in the State of Illinois, incorporated in 1863 during the Civil War.
After a long period of growth during the late 19th and early 20th century,
population stabilized around its current level in the post-war era. As of the 2010
Census, City population is 74,486.
The City has a number of important assets that make it desirable location for
residents and that fosters a competitive environment for businesses. First, the
City has one of the most highly educated workforces in Illinois. 66% of the adult
population (over age 25) has obtained either a bachelor’s degree or an advanced
degree (master’s degree or other advanced degree). Secondly, the City possesses
a variety of transportation assets, including proximity to the Interstate Highway
System, state highways, a Metra train line, and a CTA (“El”) train line.
Additionally, biking as a commuter option is also expanding, as the CTA and the
RTA increasingly accommodate bicyclists who make connections to downtown
Chicago and suburban destinations.
Third, the City has a long tradition of professional city management, which
ensures efficient, effective, and responsive service delivery to residents and
businesses. Under the current management team, the City has identified
economic development as a priority for service delivery and may expand efforts
in this area.
The Proposed TIF District. The proposed RPA consists of one tax parcel and
is situated at the southwest corner of Dempster and Dodge Avenue. The primary
use for the site is the Dempster Plaza, which is an older retail shopping center
comprising three buildings: a large traditional grocer (as well as connected stores
that are vacant); a series of in-line retail spaces mostly occupied by smaller
retailers; and a group of stores in an outlot building.
The area faces a number of long-standing redevelopment challenges: the
structures in the area are underutilized, the site may require infrastructure
improvements, and end users face the general risk of obsolescence. Regarding
obsolescence, the anchor tenant is a traditional grocer (Dominick’s), which
operates in a highly competitive retail sector undergoing transformation as
traditional grocers face challenges from discount grocers, independent grocers,
“high-end” grocers and even atypical competitors such as national drugstores
chains (now expanding their selection of food items to include perishable
groceries). Remaining retail spaces may require reconfiguration and upgrades in
order to be competitive in the marketplace, and to assist in overcoming
obsolescence. Overall, the proposed TIF District generally suffers from a variety
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of economic development impediments as identified in the TIF Act and as
documented in the TIF Qualification Report (Section V).
Despite the challenges, the proposed Dempster/Dodge TIF has a number of
important advantages that can be potentially leveraged via TIF establishment:
An anchor tenant within the proposed TIF District;
A TIF District at the junction of two arterial roads, which generates the
vehicular traffic necessary to support commercial and retail uses; and
New ownership that intends to coordinate with the City on making
improvements to the site.
Additionally, the area as mentioned would benefit from professional municipal
management and the City’s increasing priority on economic development.
On balance, the Dempster/Dodge TIF area has the potential for redevelopment of
certain underutilized properties. As such, the City has identified a number of
objectives for redevelopment, with tax increment financing acting as a tool to
achieve them. Please refer to Section III of this report for additional information
about the goals, objectives and activities to support redevelopment.
The RPA would be suitable for new development if there is coordination of uses
and redevelopment activity by the City. Through this TIF Redevelopment Plan
and as part of its comprehensive economic development planning, the City
intends to attract and encourage commercial and retail/mixed uses to locate,
upgrade, expand and/or modernize their facilities within Evanston. Through the
establishment of the RPA, the City would implement a program to redevelop key
areas within the new TIF District and in so doing, it would stabilize the area,
extend benefits to the community, and assist affected taxing districts over the
long run.
Rationale for Redevelopment Plan. The City recognizes the need for a
strategy to revitalize properties and promote development within the boundaries
of the RPA. The needed private investment would only be possible if a TIF
district is adopted pursuant to the terms of the Act. Incremental property tax
revenue generated by the project will play a decisive role in encouraging private
development. Site conditions and diverse ownership that has discouraged
intensive private investment in the past will be eliminated. Ultimately, the
implementation of the Plan will benefit both the City and surrounding taxing
districts, by virtue of the expected expansion of the tax base.
The City has determined that the area as a whole would not be developed in a
coordinated manner unless the adoption of the TIF Redevelopment Plan occurs.
The City, with the assistance of KMA, has therefore commissioned this Plan to
use tax increment financing in order to address local needs and to meet
redevelopment goals and objectives.
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The adoption of this Plan makes possible the implementation of a comprehensive
program for the economic redevelopment of the area. By means of public
investment and land assembly, the RPA will become a more viable area that will
attract private investment. The public investment and land assembly will lay the
foundation for the redevelopment of the area with private capital. This in turn
will set the stage for future retail, commercial and mixed use opportunities
surrounding the area.
The designation of the area as an RPA will allow the City to pursue the following
beneficial strategies:
Providing infrastructure that supports subsequent redevelopment plans
for the RPA;
Improvements to the site in preparation for redevelopment (“site prep”)
and improvements to the structures in order to accommodate new
tenants;
Entering into redevelopment agreements in order to redevelop property
and/or to induce new development to locate within the RPA;
Establishing a pattern of land-use activities that will increase efficiency
and economic inter-relationships, especially as such uses complement
adjacent current and/or future commercial opportunities and City
redevelopment projects within the RPA and/or surrounding area; and
Enhancing area appearance through improvements to landscape,
streetscape and signage.
Through this Plan, the City will direct the coordination and assembly of the assets
and investments of the private sector and establish a unified, cooperative public-
private redevelopment effort. Several benefits are expected to accrue to the area:
entry of new businesses; new employment opportunities; and physical and
aesthetic improvements. Ultimately, the implementation of the Plan will benefit
(a) the City, (b) the taxing districts serving the RPA, (c) residents and property
owners adjacent to the RPA, and (d) existing and new businesses within the RPA.
City Findings. The City, through legislative actions as required by the Act,
finds:
That the RPA as a whole has not been subject to growth and development
through investment by private enterprise;
That in order to promote and protect the health, safety, and welfare of the
public, certain conditions that have adversely affected redevelopment within
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the RPA need to be addressed, and that redevelopment of such areas must be
undertaken;
To alleviate the adverse conditions, it is necessary to encourage private
investment and enhance the tax base of the taxing districts in such areas by
the development or redevelopment of certain areas;
That public/private partnerships are determined to be necessary in order to
achieve development goals;
That without the development focus and resources provided for under the Act
and as set forth in this Plan, growth and redevelopment would not reasonably
be expected to be achieved;
That the use of incremental tax revenues derived from the tax rates of various
taxing districts in the RPA for the payment of redevelopment project costs is
of benefit to the taxing districts, because the taxing districts would not derive
the benefits of an increased assessment base without addressing the
coordination of redevelopment; and
That the TIF Redevelopment Plan conforms to the Evanston Comprehensive
Plan, as detailed in Section III of this report.
Additionally, the City finds that it is useful, desirable, and necessary for the City
to assemble land into parcels of sufficient size to encourage development
consistent with current standards.
It is further found, and certified by the City, in connection to the statutory
process required for the adoption of this Plan, that (a) the that the RPA does not
contain over seventy-five (75) inhabited residential units and (b) projected
redevelopment of the RPA will not result in the displacement of ten (10)
inhabited residential units or more. Therefore, this Plan does not include a
Housing Impact Study.
The redevelopment activities that will take place within the RPA will produce
benefits that are reasonably distributed throughout the RPA. Redevelopment of
the RPA area is tenable only if a portion of the improvements and other costs are
funded by TIF.
Pursuant to the Act, the RPA includes only those contiguous parcels of real
property and improvements thereon substantially benefited by the
redevelopment project. Also pursuant to the Act, the area in the aggregate is
more than 1½ acres. A boundary map of the RPA is included in Appendix 2 of
this Plan.
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II. RPA LEGAL DESCRIPTION
The Redevelopment Project Area legal description is attached in Appendix 1.
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III. RPA GOALS AND OBJECTIVES
The City has established a number of economic development goals, objectives,
and strategies which would determine the types of activities to be undertaken
within the proposed Dempster/Dodge TIF District. These efforts would conform
to and promote the achievement of land use objectives in the City’s
Comprehensive Plan.
Exhibit 1
Relationship of Land Use and Economic Development Plans
As indicated in the exhibit above, the City’s primary planning document is the
Comprehensive Plan which describes the overall vision for the City and is the
foundation for City initiatives such as the proposed Dempster/Dodge TIF
District. This overarching planning document determines future land uses and
influences all other City planning efforts such as the TIF planning process.
General Economic Development Goals of the City. Establishment of the
proposed Dempster/Dodge TIF supports the following City-wide objectives
RPA
Objectives,
Strategies and
Measures
General Economic
Development Goals
City Comprehensive Plan Goals
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established in the Comprehensive Plan that would directly determine future
economic development activities and influence the parameters of future
redevelopment projects. Exhibit 2 identifies certain Comprehensive Plan goals
that pertain to the proposed Dempster/Dodge TIF.
Exhibit 2
Components of Comprehensive Plan Applicable to Dempster/Dodge TIF
Comprehensive Plan
Objectives
Policies/Actions
Promote the growth and
redevelopment of business,
commercial, and industrial areas
Encourage the location of new or
expanding businesses in existing
commercial and mixed-use locations that
would benefit from redevelopment,
including the Evanston Plaza
Retain and attract businesses in
order to strengthen Evanston's
economic base
Support a cooperative marketing effort
[with external entities] to attract new
businesses to vacant storefronts and
commercial spaces
Recognize and support the strong
role neighborhood business
districts play in Evanston's
economy and its identity
Protect and enhance the traditional
character of neighborhood business
districts; carefully examine proposed
design changes using the Zoning and Sign
Ordinances, and site plan and appearance
review
Develop strategies where feasible for
addressing parking and circulation
concerns of merchants and surrounding
residents
Support and encourage efforts at
employment assistance and
linkages
Promote and support job readiness and
training programs as well as small business
start-up assistance programs
Invest in annual maintenance of
Evanston’s water and sewer
systems
Complete the ongoing sewer improvement
strategy, stressing preventive maintenance
as an ongoing policy for the future
Source: City of Evanston Comprehensive General Plan, 2000
TIF designation would allow the City to pursue the following objectives within the
RPA:
o Reduce or eliminate blight or other negative factors present within the area;
o Coordinate redevelopment activities within the RPA in order to provide a
positive marketplace signal to private investors;
o Accomplish redevelopment over a reasonable time period;
o Create an attractive overall appearance for the area; and
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o Further the goals and objectives of the Comprehensive Plan.
Ultimately, the implementation of the Redevelopment Plan would contribute to
the economic development of the area and provide new employment
opportunities for City residents.
The RPA-specific objectives would be fulfilled by the execution of certain
strategies, including but not limited to the following:
o Facilitating the preparation of improved and vacant sites, by assisting any
private developer(s) to assemble suitable sites for modern development
needs;
o Coordinating site preparation and rehabilitation of structures to provide
additional land for new development, as appropriate;
o Fostering the replacement, repair, and/or improvement of infrastructure,
including (as needed) sidewalks, streets, curbs, gutters and underground
water and sanitary systems to facilitate the construction of new development
within the RPA;
o Facilitating the provision of adequate on- and off-street parking within the
RPA; and/or
o Coordinating development in tandem with any transportation system
upgrades to make the area more accessible.
To track success in meeting RPA-specific objectives and strategies, the City may
wish to consider establishing certain performance measures that would help the
City monitor the projects to be undertaken within the proposed RPA. The
Government Finance Officers Association recommends that municipalities
adopting TIF districts evaluate actual against projected performance (e.g., using
metrics such as job creation or tax revenue generation). Exhibit 3 below
identifies the types of performance measures the City may consider to track the
performance of projects within the RPA. (Section VI of this report discusses the
types of projects that the City may pursue within the RPA, with the caveat that
specific projects at this point are only conceptual in nature.)
Exhibit 3
Examples of TIF Performance Measures
Measure Examples
Input Public investment ($)
Private investment ($)
Acres of land assembled for TIF
Bond proceeds
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Output/Workload Jobs created or retained
Number of streetscaping fixtures installed
Commercial space created (square feet)
Efficiency Leverage ratio (private investment / public investment)
Cost per square foot of commercial space
Public subsidies per job created/retained
Effectiveness % change in assessed value (AV) in TIF versus AV in rest
of City
% change in AV within TIF before and after TIF creation
Municipal sales taxes before and after TIF creation
Risk Debt coverage ratio
Credit ratings of anchor tenants
Tenant diversification (e.g., percent of total TIF EAV
attributable to top 10 tenants in commercial
development)
Source: An Elected Official’s Guide to Tax Increment Financing,
Government Finance Officers Association, 2005.
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IV. EVIDENCE OF THE LACK OF DEVELOPMENT AND
GROWTH; FISCAL IMPACT ON TAXING DISTRICTS
Evidence of the Lack of Development and Growth within the RPA. As
documented in Appendix 5 of this Plan, the RPA has suffered from the lack of
development and would qualify as a Conservation Area (for the improved sub-
area) and as a blighted area (for the vacant sub-area). In recent years, the area
has not benefited from sustained private investment and/or development,
instead suffering economic decline. Absent intervention by the City, properties
within the RPA would not be likely to gain in value.
The proposed RPA exhibits various conditions which, if not addressed by the
City, would eventually result in blight. Those conditions include structures and
public improvements reflecting obsolescence as well as other deficiencies. These
various conditions discourage private sector investment in business enterprises.
Assessment of Fiscal Impact on Affected Taxing Districts. It is not
anticipated that the implementation of this Plan will have a negative financial
impact on the affected taxing districts. Instead, action taken by the City to
stabilize and cause growth of its tax base through the implementation of this Plan
will have a positive impact on the affected taxing districts by arresting the
potential decline or lag in property values, as measured by assessed valuations
(AV). In short, the establishment of a TIF district would protect other taxing
districts from the potential downside risk of falling AV.
Should the City achieve success in attracting private investment which results in
the need for documented increased services from any taxing districts, the City
will consider the declaration of “surplus funds,” as defined under the Act and
pursuant to any executed intergovernmental agreement. Such funds which are
neither expended nor obligated for TIF-related purposes can be used to assist
affected taxing districts in paying the costs for increased services.
Any surplus Special Tax Allocation Funds (to the extent any surplus exists) will
be shared in proportion to the various tax rates imposed by the taxing districts,
including the City. Any such sharing would be undertaken after all TIF-eligible
costs – either expended or incurred as an obligation by the City – have been duly
accounted for through administration of the Special Tax Allocation Fund to be
established by the City as provided by the Act.
An exception to the tax-sharing provision relates to the City’s utilization of TIF
funding to mitigate the impact of residential redevelopment upon school
districts. In such cases, the City will provide funds to offset the costs incurred by
the eligible school districts in the manner prescribed by 65 ILCS Section 5/11-
74.4.3(q)(7.5) of the Act. It should be noted that new residential uses are not
expected as part of future redevelopment activities. (Refer to Section VI of this
Report, which describes allowable TIF project costs.)
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V. TIF QUALIFICATION FACTORS PRESENT IN
THE RPA
Findings. The RPA was studied to determine its qualifications under the Tax
Increment Allocation Redevelopment Act. It was determined that the area as a
whole qualifies as a TIF district under the Act. Refer to the TIF Qualification
Report, attached as Appendix 5 in this Plan.
Eligibility Survey. Representatives of KMA and City staff evaluated the RPA
from late 2011 to the date of the publication of this Plan. Analysis was aided by
certain reports obtained from the City, reports from City engineering consultants,
on-site due diligence, and other sources. In KMA’s evaluation, only information
was recorded which would help assess the eligibility of the proposed area as a TIF
District.
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VI. REDEVELOPMENT PROJECT
Redevelopment Plan and Project Objectives. As indicated in Section III of
this Report, the City has established a planning process which guides economic
development and land use activities throughout the City. Consistent with the
established planning process, the City proposes to achieve economic development
goals and objectives through the redevelopment of the Dempster/Dodge TIF,
pursuit of projects within the RPA, and the promotion of private investment via
public financing techniques (including but not limited to tax increment
financing).
The project-specific objectives envisioned for the Dempster/Dodge TIF are as
follows:
1) Implementing a plan that provides for the attraction of users and tenants
to redevelop underutilized land and buildings that are available within the
RPA.
2) Constructing public improvements which may include (if necessary):
Street and sidewalk improvements (including new street construction
and widening of current streets; any street widening would conform
with City standards for context-sensitive design);
Utility improvements (including, but not limited to, water, stormwater
management, and sanitary sewer projects consisting of construction
and rehabilitation);
Signalization, traffic control and lighting;
Off-street parking and public parking facilities; and
Landscaping, streetscaping, and beautification.
3) Entering into Redevelopment Agreements with developers for qualified
redevelopment projects, including (but not limited to) the provision of an
interest rate subsidy as allowed under the Act.
4) Providing for site preparation, clearance, environmental remediation, and
demolition, including grading and excavation (any demolition activities
would conform to City criteria for allowing demolition) as needed.
5) Providing for the rehabilitation of structures in order to improve the
occupancy and appearance of the property within the RPA.
6) Exploration and review of job training programs in coordination with any
City, federal, state, and county programs.
7) Entering into agreements for the development and/or construction of
public facilities and infrastructure.
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Redevelopment Activities. Pursuant to the project objectives cited above, the
City will implement a coordinated program of actions. These include, but are not
limited to, land acquisition, land disposition, site preparation, clearance,
demolition, provision of public infrastructure and related public improvements,
construction of new public facilities, and rehabilitation of structures, if necessary.
Such activities conform to the provision of the TIF Act that define the scope of
permissible redevelopment activities.
Site Preparation, Clearance, Relocation and Demolition
Property within the RPA may be improved through the use of site clearance,
excavation, environmental remediation or demolition prior to redevelopment.
The land may also be graded and cleared prior to redevelopment. Relocation may
also be required under the TIF Act; the City would conform to the provisions of
the Act.
Land Assembly and Disposition
Certain properties or interests in properties in the RPA may be acquired by
purchase or the exercise of eminent domain. Properties owned by or acquired by
the City may be assembled and reconfigured into appropriate redevelopment
sites. If necessary, the City would facilitate private acquisition through
reimbursement of acquisition and related costs as well as through the write-down
of its acquisition costs. Such land may be held or disposed of by the City on terms
appropriate for public or private development, including the acquisition of land
needed for construction of public improvements.
Public Improvements
The City may, but is not required to, provide public improvements in the RPA to
enhance the immediate area and support the Plan. Appropriate public
improvements may include, but are not limited to:
Improvements and/or construction of public utilities including extension
of water mains as well as sanitary and storm sewer systems, roadways, and
traffic-related improvements;
Parking facilities; and
Beautification, identification markers, landscaping, lighting, and signage
of public right-of-ways.
Rehabilitation/Taxing District Capital Costs
The City may provide for the rehabilitation of certain structures within the RPA
in order to provide for the redevelopment of the area and conform to City code
provisions. Improvements may include exterior and facade-related work as well
as interior-related work.
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The City may construct or provide for the construction and reimbursement for
new facilities to be owned or used by units of local government. The City does
not expect that locally designated landmarks or properties listed on or eligible for
listing on the National Register of Historic Places (or properties significantly
contributing to districts listed on the National Register of Historic Places) will be
demolished or modified in connection with the Plan.
Interest Rate Write-Down
The City may enter into agreements with for-profit or non-profit
owners/developers whereby a portion of the interest cost for construction,
renovation or rehabilitation projects are paid out of the Special Tax Allocation
fund of the RPA, in accordance with the Act.
Job Training
The City may assist facilities and enterprises located within the RPA in obtaining
job training assistance. Job training and retraining programs currently available
from or through other governments include, but are not limited to:
Federal programs;
State of Illinois programs;
Applicable local vocational educational programs, including
community college sponsored programs; and
Other federal, state, county or non-profit programs that are
currently available or will be developed and initiated over time.
School District Costs
The City may provide for payment of school district costs as provided for in the
Act relating to residential components assisted through TIF funding.
General Land Use Plan. As noted in Section I of this report, the proposed
RPA currently contains primarily retail uses.
Existing land uses are shown in Appendix 3 attached hereto and made a part of
this Plan. Appendix 4 designates future land uses in the Redevelopment Project
Area and includes retail, commercial, and mixed uses. Future land uses will
conform to the Zoning Ordinance and the Comprehensive Plan as either may be
amended from time to time.
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Additional Design and Control Standards. The appropriate design
standards (including any Planned Unit Developments) as set forth in the City’s
Zoning Ordinance and/or Comprehensive Plan shall apply to the RPA.
Eligible Redevelopment Project Costs. Under the TIF statute,
redevelopment project costs mean and include the sum total of all reasonable or
necessary costs incurred or estimated to be incurred as well as any such costs
incidental to the Plan. (Private investments, which supplement “Redevelopment
Project Costs,” are expected to substantially exceed such redevelopment project
costs.) Eligible costs permitted by the Act and pertaining to this Plan include:
(1) Professional Service Costs – Costs of studies, surveys, development of
plans, and specifications, implementation and administration of the
redevelopment plan including but not limited to staff and professional
service costs for architectural, engineering, legal, financial, planning or
other services, provided however that no charges for professional services
may be based on a percentage of the tax increment collected; except that
on and after November 1, 1999 (the effective date of Public Act 91-478), no
contracts for professional services, excluding architectural and
engineering services, may be entered into if the terms of the contract
extend beyond a period of 3 years. After consultation with the
municipality, each tax increment consultant or advisor to a municipality
that plans to designate or has designated a redevelopment project area
shall inform the municipality in writing of any contracts that the
consultant or advisor has entered into with entities or individuals that
have received, or are receiving, payments financed by tax increment
revenues produced by the redevelopment project area with respect to
which the consultant or advisor has performed, or will be performing,
service for the municipality. This requirement shall be satisfied by the
consultant or advisor before the commencement of services for the
municipality and thereafter whenever any other contracts with those
individuals or entities are executed by the consultant or advisor;
The cost of marketing sites within the redevelopment project area to
prospective businesses, developers, and investors;
Annual administrative costs shall not include general overhead or
administrative costs of the municipality that would still have been
incurred by the municipality if the municipality had not designated a
redevelopment project area or approved a redevelopment plan;
In addition, redevelopment project costs shall not include lobbying
expenses;
(2) Property Assembly Costs – Costs including but not limited to acquisition
of land and other property (real or personal) or rights or interests therein,
demolition of buildings, site preparation, site improvements that serve as
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an engineered barrier addressing ground level or below ground
environmental contamination, including, but not limited to parking lots
and other concrete or asphalt barriers, and the clearing and grading of
land;
(3) Improvements to Public or Private Buildings – Costs of rehabilitation,
reconstruction, repair, or remodeling of existing public or private
buildings, fixtures, and leasehold improvements; and the cost of replacing
an existing public building if pursuant to the implementation of a
redevelopment project the existing public building is to be demolished to
use the site for private investment or devoted to a different use requiring
private investment;
(4) Public Works – Costs of the construction of public works or
improvements, except that on and after November 1, 1999, redevelopment
project costs shall not include the cost of constructing a new municipal
public building principally used to provide offices, storage space, or
conference facilities or vehicle storage, maintenance, or repair for
administrative, public safety, or public works personnel and that is not
intended to replace an existing public building as provided under
paragraph (3) of subsection (q) of Section 11-74.4-3 unless either (i) the
construction of the new municipal building implements a redevelopment
project that was included in a redevelopment plan that was adopted by the
municipality prior to November 1, 1999 or (ii) the municipality makes a
reasonable determination in the redevelopment plan, supported by
information that provides the basis for that determination, that the new
municipal building is required to meet an increase in the need for public
safety purposes anticipated to result from the implementation of the
redevelopment plan;
(5) Job Training – Costs of job training and retraining projects, including the
cost of "welfare to work" programs implemented by businesses located
within the redevelopment project area;
(6) Financing Costs – Costs including but not limited to all necessary and
incidental expenses related to the issuance of obligations and which may
include payment of interest on any obligations issued hereunder including
(a) interest accruing during the estimated period of construction of any
redevelopment project for which such obligations are issued and for a
period not exceeding 36 months thereafter and (b) reasonable reserves
related thereto;
(7) Capital Costs – To the extent the municipality by written agreement
accepts and approves the same, all or a portion of a taxing district's capital
costs resulting from the redevelopment project necessarily incurred or to
be incurred within a taxing district in furtherance of the objectives of the
redevelopment plan and project;
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(8) School-Related Costs – For redevelopment project areas designated (or
redevelopment project areas amended to add or increase the number of
tax-increment-financing assisted housing units) on or after November 1,
1999, an elementary, secondary, or unit school district's increased costs
attributable to assisted housing units located within the redevelopment
project area for which the developer or redeveloper receives financial
assistance through an agreement with the municipality or because the
municipality incurs the cost of necessary infrastructure improvements
within the boundaries of the assisted housing sites necessary for the
completion of that housing as authorized by the Act, and which costs shall
be paid by the municipality from the Special Tax Allocation Fund when the
tax increment revenue is received as a result of the assisted housing units
and shall be calculated annually;1
(9) Relocation Costs – To the extent that a municipality determines that
relocation costs shall be paid or is required to make payment of relocation
costs by federal or State law or in order to satisfy subparagraph (7) of
subsection (n) of the Act;
(10) Payment in lieu of taxes;
(11) Other Job Training – Costs of job training, retraining, advanced
vocational education or career education, including but not limited to
courses in occupational, semi-technical or technical fields leading directly
1 The calculation is as follows: (A) for foundation districts, excluding any school district in a municipality with a population
in excess of 1,000,000, by multiplying the district's increase in attendance resulting from the net increase in new students
enrolled in that school district who reside in housing units within the redevelopment project area that have received
financial assistance through an agreement with the municipality or because the municipality incurs the cost of necessary
infrastructure improvements within the boundaries of the housing sites necessary for the completion of that housing as
authorized by the Act since the designation of the redevelopment project area by the most recently available per capita
tuition cost as defined in Section 10-20.12a of the School Code less any increase in general State aid as defined in Section
18-8.05 of the School Code attributable to these added new students subject to the following annual limitations: (i) for
unit school districts with a district average 1995-96 Per Capita Tuition Charge of less than $5,900, no more than 25% of
the total amount of property tax increment revenue produced by those housing units that have received tax increment
finance assistance under the Act; (ii) for elementary school districts with a district average 1995-96 Per Capita Tuition
Charge of less than $5,900, no more than 17% of the total amount of property tax increment revenue produced by those
housing units that have received tax increment finance assistance under the Act; and (iii) for secondary school districts
with a district average 1995-96 Per Capita Tuition Charge of less than $5,900, no more than 8% of the total amount of
property tax increment revenue produced by those housing units that have received tax increment finance assistance
under the Act. (B) For alternate method districts, flat grant districts, and foundation districts with a district average 1995-
96 Per Capita Tuition Charge equal to or more than $5,900, excluding any school district with a population in excess of
1,000,000, by multiplying the district's increase in attendance resulting from the net increase in new students enrolled in
that school district who reside in housing units within the redevelopment project area that have received financial
assistance through an agreement with the municipality or because the municipality incurs the cost of necessary
infrastructure improvements within the boundaries of the housing sites necessary for the completion of that housing as
authorized by the Act since the designation of the redevelopment project area by the most recently available per capita
tuition cost as defined in Section 10-20.12a of the School Code less any increase in general state aid as defined in Section
18-8.05 of the School Code attributable to these added new students subject to the following annual limitations: (i) for
unit school districts, no more than 40% of the total amount of property tax increment revenue produced by those housing
units that have received tax increment finance assistance under the Act; (ii) for elementary school districts, no more than
27% of the total amount of property tax increment revenue produced by those housing units that have received tax
increment finance assistance under the Act; and (iii) for secondary school districts, no more than 13% of the total amount
of property tax increment revenue produced by those housing units that have received tax increment finance assistance
under the Act. (C) For any school district in a municipality with a population in excess of 1,000,000, additional provisions
apply.
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to employment, incurred by one or more taxing districts, provided that
such costs (i) are related to the establishment and maintenance of
additional job training, advanced vocational education or career education
programs for persons employed or to be employed by employers located in
a redevelopment project area; and (ii) when incurred by a taxing district or
taxing districts other than the municipality, are set forth in a written
agreement by or among the municipality and the taxing district or taxing
districts, which agreement describes the program to be undertaken,
including but not limited to the number of employees to be trained, a
description of the training and services to be provided, the number and
type of positions available or to be available, itemized costs of the program
and sources of funds to pay for the same, and the term of the agreement.
Such costs include, specifically, the payment by community college
districts of costs pursuant to Sections 3-37, 3-38, 3-40 and 3-40.1 of the
Public Community College Act and by school districts of costs pursuant to
Sections 10-22.20a and 10-23.3a of The School Code;
(12) Developer Interest Cost – Interest cost incurred by a redeveloper related
to the construction, renovation or rehabilitation of a redevelopment
project provided that:
(A) Such costs are to be paid directly from the special tax allocation
fund established pursuant to the Act;
(B) Such payments in any one year may not exceed 30% of the annual
interest costs incurred by the redeveloper with regard to the redevelopment
project during that year;
(C) If there are not sufficient funds available in the special tax
allocation fund to make the payment then the amounts so due shall accrue and
be payable when sufficient funds are available in the special tax allocation
fund;
(D) The total of such interest payments paid pursuant to the Act may
not exceed 30% of the total (i) cost paid or incurred by the redeveloper for the
redevelopment project plus (ii) redevelopment project costs excluding any
property assembly costs and any relocation costs incurred by a municipality
pursuant to the Act;
(E) The cost limits set forth in subparagraphs (B) and (D) of paragraph
shall be modified for the financing of rehabilitated or new housing units for
low-income households and very low-income households, as defined in
Section 3 of the Illinois Affordable Housing Act. The percentage of 75% shall
be substituted for 30% in subparagraphs (B) and (D);
(F) Instead of the eligible costs provided by subparagraphs (B) and (D),
as modified by this subparagraph, and notwithstanding any other provisions of
the Act to the contrary, the municipality may pay from tax increment revenues
up to 50% of the cost of construction of new housing units to be occupied by
low-income households and very low-income households as defined in Section
3 of the Illinois Affordable Housing Act. The cost of construction of those units
may be derived from the proceeds of bonds issued by the municipality under
35 of 858
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the Act or other constitutional or statutory authority or from other sources of
municipal revenue that may be reimbursed from tax increment revenues or the
proceeds of bonds issued to finance the construction of that housing. The
eligible costs provided under this subparagraph (F) shall be an eligible cost for
the construction, renovation, and rehabilitation of all low and very low-income
housing units, as defined in Section 3 of the Illinois Affordable Housing Act,
within the redevelopment project area. If the low and very low-income units
are part of a residential redevelopment project that includes units not
affordable to low and very low-income households, only the low and very low-
income units shall be eligible for benefits under subparagraph (F).2
The TIF Act prohibits certain costs. Unless explicitly stated herein the cost of
construction of new privately-owned buildings shall not be an eligible
redevelopment project cost. In addition, the statute prohibits costs related to
retail development that results in the closing of nearby facilities of the same
retailers. Specifically, none of the redevelopment project costs enumerated in the
Act shall be eligible redevelopment project costs if those costs would provide
direct financial support to a retail entity initiating operations in the
redevelopment project area while terminating operations at another Illinois
location within 10 miles of the redevelopment project area but outside the
boundaries of the redevelopment project area municipality.3
Projected Redevelopment Project Costs. Estimated project costs are
shown in Exhibit 4 below. Adjustments to estimated line-item costs below are
expected and may be made without amendment to the Redevelopment Plan.
Each individual project cost will be reevaluated in light of the projected private
development and resulting tax revenues as it is considered for public financing
under the provisions of the Act.
Further, the projected cost of an individual line-item as set forth below is not
intended to place a limit on the described line-item expenditure. Adjustments
may be made in line-items, either increasing or decreasing line-item costs for
redevelopment. The specific items listed below are not intended to preclude
payment of other eligible redevelopment project costs in connection with the
2 The standards for maintaining the occupancy by low-income households and very low-income households, as defined in
Section 3 of the Illinois Affordable Housing Act, of those units constructed with eligible costs made available under the
provisions of this subparagraph (F) of paragraph (11) shall be established by guidelines adopted by the municipality. The
responsibility for annually documenting the initial occupancy of the units by low-income households and very low-income
households, as defined in Section 3 of the Illinois Affordable Housing Act, shall be that of the then current owner of the
property. For ownership units, the guidelines will provide, at a minimum, for a reasonable recapture of funds, or other
appropriate methods designed to preserve the original affordability of the ownership units. For rental units, the guidelines
will provide, at a minimum, for the affordability of rent to low and very low-income households. As units become
available, they shall be rented to income-eligible tenants. The municipality may modify these guidelines from time to time;
the guidelines, however, shall be in effect for as long as tax increment revenue is being used to pay for costs associated
with the units or for the retirement of bonds issued to finance the units or for the life of the redevelopment project area,
whichever is later.
3 Termination means a closing of a retail operation that is directly related to the opening of the same operation or like
retail entity owned or operated by more than 50% of the original ownership in a redevelopment project area, but it does
not mean closing an operation for reasons beyond the control of the retail entity, as documented by the retail entity,
subject to a reasonable finding by the municipality that the current location contained inadequate space, had become
economically obsolete, or was no longer a viable location for the retailer or serviceman.
36 of 858
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redevelopment of the RPA, provided the total amount of payment for eligible
redevelopment project costs (the “Total Estimated TIF Budget” in Exhibit 4) shall
not exceed the amount set forth below, as adjusted pursuant to the Act.
Exhibit 4
RPA Project Cost Estimates
Program Actions/Improvements
Estimated
Costs
Land Acquisition, Assembly, and Relocation $500,000
Site Preparation, Including Environmental Remediation,
Demolition, and Site Grading
$4,000,000
Utility Improvements (Including Water, Storm, Sanitary Sewer,
Service of Public Facilities, and Road Improvements)
$3,000,000
Rehabilitation of Existing Structures; Taxing District Capital
Improvements
$4,750,000
Public Facilities (including Parking Facilities and Streetscaping) $4,000,000
Interest Costs Pursuant to the Act $1,250,000
Professional Service Costs (Including Planning, Legal, Engineering,
Administrative, Annual Reporting, and Marketing)
$1,250,000
Job Training $1,000,000
Statutory School District Payments $250,000
TOTAL ESTIMATED TIF BUDGET $20,000,000
Notes:
(1) All project cost estimates are in 2012 dollars. Costs may be adjusted for inflation per the TIF Act.
(2) In addition to the costs identified in the exhibit above, any bonds issued to finance a phase of the Project may include
an amount sufficient to pay (a) customary and reasonable charges associated with the issuance of such obligations, (b)
interest on such bonds, and (c) capitalized interest and reasonably required reserves.
(3) Adjustments to the estimated line-item costs above are expected. Adjustments may be made in line-items within the
total, either increasing or decreasing line-items costs for redevelopment. Each individual project cost will be reevaluated
in light of the projected private development and resulting tax revenues as it is considered for public financing under the
provisions of the Act. The individual line-items set forth above are not intended to place an individual limit on the
described expenditures – provided that the total amount of payments for eligible redevelopment project costs shall not
exceed the “total estimated TIF budget” listed above.
As explained in the following sub-section, incremental property tax revenues
from any contiguous RPA may used to pay eligible costs for the Dempster/Dodge
TIF.
Sources of Funds to Pay Redevelopment Project Costs. Funds necessary
to pay for public improvements and other project costs eligible under the Act are
to be derived principally from incremental property tax revenues, proceeds from
municipal obligations to be retired primarily with such revenues, and interest
earned on resources available but not immediately needed for the Plan. In
addition, pursuant to the TIF Act and this Plan, the City may utilize net
incremental property tax revenues received from other contiguous RPAs to pay
eligible redevelopment project costs or obligations issued to pay such costs in
contiguous project areas. This would include contiguous TIFs that the City may
establish in the future. (Conversely, incremental revenues from the
Dempster/Dodge TIF may be allocated to any contiguous TIF Districts.)
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Redevelopment project costs as identified in Exhibit 4 specifically authorize those
eligible costs set forth in the Act and do not address the preponderance of the
costs to redevelop the area. The majority of development costs will be privately
financed. TIF or other public sources are to be used, subject to approval by the
City Council, only to leverage and commit private redevelopment activity.
The incremental tax revenues which will be used to pay debt service on the
municipal obligations (if any) and to directly pay redevelopment project costs
shall be the incremental increase in property taxes. The property tax increment
would be attributable to the increase in the equalized assessed value of each
taxable lot, block, tract or parcel of real property in the RPA – over and above the
initial equalized assessed value of each such lot, block, tract or parcel in the RPA
in the 2010 tax year for the RPA.
Among the other sources of funds which may be used to pay for redevelopment
project costs and debt service on municipal obligations issued to finance project
costs are the following: certain local sales or utility taxes, special service area
taxes, the proceeds of property sales, certain land lease payments, certain Motor
Fuel Tax revenues, certain state and federal grants or loans, certain investment
income, and such other sources of funds and revenues as the City may from time
to time deem appropriate.
Nature and Term of Obligations to Be Issued. The City may issue
obligations secured by the Special Tax Allocation Fund established for the
Redevelopment Project Area pursuant to the Act or such other funds as are
available to the City by virtue of its power pursuant to the Illinois State
Constitution.
Any and all obligations issued by the Village pursuant to this Plan and the Act
shall be retired not more than twenty-three (23) years after the date of adoption
of the ordinance approving the RPA, or as such a later time permitted pursuant to
the Act and to the extent such obligations are reliant upon the collection of
incremental property tax revenues from the completion of the twenty-third year
of the TIF, with taxes collected in the twenty-fourth year. However, the final
maturity date of any obligations issued pursuant to the Act may not be later than
twenty (20) years from their respective date of issuance.
One or more series of obligations may be issued from time to time in order to
implement this Plan. The total principal and interest payable in any year on all
obligations shall not exceed the amount available in that year or projected to be
available in that year. The total principal and interest may be payable from tax
increment revenues (including tax increment revenues from current or future
contiguous TIF Districts) and from bond sinking funds, capitalized interest, debt
service reserve funds, and all other sources of funds as may be provided by
ordinance.
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Certain revenues may be declared as surplus funds if not required for: principal
and interest payments, required reserves, bond sinking funds, redevelopment
project costs, early retirement of outstanding securities, or facilitating the
economical issuance of additional bonds necessary to accomplish the
Redevelopment Plan. Such surplus funds shall then become available for
distribution annually to taxing districts overlapping the RPA in the manner
provided by the Act.
Securities may be issued on either a taxable or tax-exempt basis, as general
obligation or revenue bonds. Further, the securities may be offered on such
terms as the City may determine, with or without the following features:
capitalized interest; deferred principal retirement; interest rate limits (except as
limited by law); and redemption provisions. Additionally, such securities may be
issued with either fixed rate or floating interest rates.
Most Recent Equalized Assessed Valuation for the RPA. The most
recent equalized assessed valuation for the RPA is based on the 2010 EAV, and is
estimated to be approximately $10,816,879. It is anticipated the estimated base
EAV for establishment of the RPA will be the 2010 EAV. (The 2010 EAV estimate
herein is to be updated when the State of Illinois equalizer is published and
values are certified.)
Anticipated Equalized Assessed Valuation for the RPA. Upon
completion of the anticipated private development of the RPA over a twenty-
three (23) year period, it is estimated that the EAV of the property within the
RPA would increase to approximately $30,000,000 to $35,000,000 depending
upon market conditions and the scope of the redevelopment projects.
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VII. DESCRIPTION AND SCHEDULING OF
REDEVELOPMENT PROJECT
Redevelopment Project. The City will implement a strategy with full
consideration given to the availability of both public and private funding. It is
anticipated that a phased redevelopment will be undertaken.
The Redevelopment Project will begin as soon as the private entities have
obtained financing approvals for appropriate projects and such uses conform to
City zoning and planning requirements, or if the City undertakes redevelopment
activities pursuant to this Plan. Depending upon the scope of the development as
well as the actual uses, the following activities may be undertaken by the City:
Land Assembly and Relocation: Certain properties in the RPA may be
acquired and assembled into an appropriate redevelopment site, with
relocation costs undertaken as provided by the Act. If necessary, the City
would facilitate private acquisition through reimbursement or write-down of
related costs, including without limitation the acquisition of land needed for
construction of public improvements.
Demolition and Site Preparation: The existing improvements located within
the RPA may have to be reconfigured or prepared to accommodate new uses
or expansion plans. Demolition of certain parcels may be necessary for future
projects. Additionally, the redevelopment plan contemplates site preparation,
or other requirements including environmental remediation necessary to
prepare the site for desired redevelopment projects.
Rehabilitation: The City may assist in the rehabilitation of buildings or site
improvements located within the RPA.
Landscaping/Buffering/Streetscaping: The City may fund certain
landscaping projects, which serve to beautify public properties or rights-of-
way and provide buffering between land uses.
Water, Sanitary Sewer, Storm Sewer and Other Utility Improvements:
Certain utilities may be extended or re-routed to serve or accommodate the
new development. Upgrading of existing utilities may be undertaken. The
City may also undertake the provision of necessary detention or retention
ponds.
Roadway/Street/Parking Improvements: The City may widen and/or vacate
existing roads. Certain secondary streets/roads may be extended or
constructed. Related curb, gutter, and paving improvements could also be
constructed as needed. Parking facilities may be constructed that would be
available to the public. Utility services may also be provided or relocated in
order to accommodate redevelopment activities.
40 of 858
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Traffic Control/Signalization: Traffic control or signalization improvements
that improve access to the RPA and enhance its redevelopment may be
constructed.
Public Safety-Related Infrastructure: Certain public safety improvements
including, but not limited to, public signage, public facilities, and streetlights
may be constructed or implemented.
School District Costs: The payment of such costs may be provided pursuant
to the requirements of the TIF Act.
Interest Costs Coverage: The City may fund certain interest costs incurred by
a developer for construction, renovation or rehabilitation of a redevelopment
project. Such funding would be paid for out of annual tax increment revenue
generated from the RPA as allowed under the Act.
Professional Services: The City may fund necessary planning, legal,
engineering, administrative and financing costs during project
implementation. The City may reimburse itself from annual tax increment
revenue if available.
Commitment to Fair Employment Practices and Affirmative Action.
As part of any Redevelopment Agreement entered into by the City and any
private developers, both parties will agree to establish and implement an
honorable, progressive, and goal-oriented affirmative action program that serves
appropriate sectors of the City. The program will conform to the most recent City
policies and plans.
With respect to the public/private development’s internal operations, both
entities will pursue employment practices which provide equal opportunity to all
people regardless of sex, color, race, creed, or sexual orientation. Neither party
will discriminate against any employee or applicant because of sex, marital
status, national origin, age, sexual orientation, or the presence of physical
handicaps. These nondiscriminatory practices will apply to all areas of
employment, including: hiring, upgrading and promotions, terminations,
compensation, benefit programs, and education opportunities.
All those involved with employment activities will be responsible for
conformance to this policy and compliance with applicable state and federal
regulations.
The City and private developers will adopt a policy of equal employment
opportunity and will include or require the inclusion of this statement in all
contracts and subcontracts at any level. Additionally, any public/private entities
will seek to ensure and maintain a working environment free of harassment,
intimidation, and coercion at all sites, and in all facilities at which all employees
41 of 858
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are assigned to work. It shall be specifically ensured that all on-site supervisory
personnel are aware of and carry out the obligation to maintain such a working
environment, with specific attention to minority and/or female individuals.
Finally, the entities will utilize affirmative action to ensure that business
opportunities are provided and that job applicants are employed and treated in a
nondiscriminatory manner. Underlying this policy is the recognition by the
entities that successful affirmative action programs are important to the
continued growth and vitality of the community.
Completion of Redevelopment Project and Retirement of Obligations
to Finance Redevelopment Costs. This Redevelopment Project and
retirement of all obligations to finance redevelopment costs will be completed
within twenty-three (23) years after the adoption of an ordinance designating the
Redevelopment Project Area. The actual date for such completion and retirement
of obligations shall not be later than December 31 of the year in which the
payment to the municipal treasurer pursuant to the Act is to be made with
respect to ad valorem taxes levied in the twenty-third calendar year after the
ordinance approving the RPA is adopted.
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VIII. PROVISIONS FOR AMENDING THE TIF PLAN
AND PROJECT
This Plan may be amended pursuant to the provisions of the Act.
43 of 858
APPENDIX 1
Legal Description of Project Area
44 of 858
KR/jmc
S:\EVANSTON\120101\Survey\Plots\2012-02-24\Legal Description-DEMPSTER&DODGE TIF.022012.doc
LEGAL DESCRIPTION (DEMPSTER/DODGE TIF):
THAT PART OF THE NORTH HALF OF SECTION 24, TOWNSHIP 41 NORTH, RANGE 13
EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS, DESCRIBED AS
FOLLOWS:
BEGINNING AT THE NORTHWEST CORNER OF LOT 1 IN BANBURY THIRD
CONSOLIDATION, BEING A PLAT IN THAT PART OF THE NORTHWEST QUARTER OF
SAID SECTION 24, ACCORDING TO THE PLAT THEREOF RECORDED MARCH 27, 1987
AS DOCUMENT NO. 87162463; THENCE SOUTHWESTERLY, WESTERLY,
SOUTHWESTERLY, SOUTHEASTERLY AND SOUTHWESTERLY ALONG THE
NORTHWESTERLY LINE OF SAID LOT 1 TO A POINT THAT IS 241.64 FEET
NORTHWESTERLY OF THE MOST SOUTHWESTERLY CORNER OF SAID LOT 1 AS
MEASURED ALONG SAID NORTHWESTERLY LINE; THENCE SOUTHEASTERLY AT A
RIGHT ANGLE TO SAID NORTHWESTERLY LINE 5.00 FEET; THENCE SOUTHWESTERLY
ALONG A LINE 5.00 FEET SOUTHEASTERLY OF AND PARALLEL TO SAID
NORTHWESTERLY LINE TO A POINT ON THE NORTH RIGHT-OF-WAY LINE OF
GREENLEAF STREET; THENCE EASTERLY ALONG SAID NORTH RIGHT-OF-WAY LINE
OF GREENLEAF STREET TO THE SOUTHWEST CORNER OF LOT 1 IN ARENS
CONTROLS, INC. CONSOLIDATION, BEING A PART OF THE NORTHWEST QUARTER OF
SAID SECTION 24, ACCORDING TO THE PLAT THEREOF RECORDED MAY 20, 1992 AS
DOCUMENT NO. 92349794; THENCE NORTHEASTERLY ALONG THE WESTERLY LINE OF
SAID LOT 1 IN ARENS CONTROLS, INC. CONSOLIDATION TO THE NORTHWEST
CORNER OF SAID LOT 1; THENCE EASTERLY ALONG THE NORTH LINE OF SAID LOT 1
TO A POINT OF CURVE; THENCE SOUTHEASTERLY ALONG SAID CURVE HAVING A
RADIUS OF 40.00 FEET, AN ARC LENGTH OF 64.45 FEET TO A POINT OF TANGENCY ON
THE EAST LINE OF SAID LOT 1; THENCE SOUTHERLY ALONG SAID EAST LINE TO A
CORNER POINT FOR LOT 1 IN SAID BANBURY THIRD CONSOLIDATION; THENCE
45 of 858
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EASTERLY ALONG THE SOUTH LINE OF SAID LOT 1 IN BANBURY THIRD
CONSOLIDATION TO A POINT ON THE WEST RIGHT-OF-WAY LINE OF BROWN AVENUE;
THENCE NORTHERLY ALONG SAID WEST RIGHT-OF-WAY LINE OF BROWN AVENUE TO
A POINT ON THE SOUTH LINE OF SAID LOT 1 IN BANBURY THIRD CONSOLIDATION;
THENCE EASTERLY ALONG SAID SOUTH LINE OF LOT 1 AND THE EASTERLY
EXTENSION THEREOF TO THE EAST RIGHT-OF-WAY LINE OF DODGE AVENUE;
THENCE NORTHERLY ALONG SAID EAST RIGHT-OF-WAY LINE TO THE NORTHWEST
CORNER OF LOT 1 IN KEAT’S RESUBDIVISION, BEING A SUBDIVISION IN THE
NORTHEAST QUARTER OF SAID SECTION 24, ACCORDING TO THE PLAT THEREOF
RECORDED SEPTEMBER 28, 1989 AS DOCUMENT NO. 89458950; THENCE WESTERLY
ALONG THE WESTERLY EXTENSION OF THE NORTH LINE OF SAID LOT 1 TO A POINT
OF INTERSECTION WITH THE WEST RIGHT-OF-WAY LINE OF SAID DODGE AVENUE;
THENCE NORTHERLY ALONG SAID WEST RIGHT-OF-WAY LINE TO A POINT OF
INTERSECTION WITH THE SOUTH RIGHT-OF-WAY LINE OF DEMPSTER STREET;
THENCE WESTERLY, NORTHERLY AND WESTERLY ALONG SAID SOUTH RIGHT-OF-
WAY LINE TO THE POINT OF BEGINNING.
46 of 858
APPENDIX 2
Boundary Map of RPA
47 of 858
48 of 858
APPENDIX 3
Existing Land Use Map of RPA
49 of 858
PROJECT NO.CALC.
DRAWING NO.
DWN.
CHKD.
SCALE:
DATE:
SHEET OF
9575 West Higgins Road
(847) 823-0500
Suite 600, Rosemont, Illinois 60018
ENGINEERING, LTD.IN
PREPARED FOR
1 1
1"=150’
120101
CITY OF EVANSTON, ILLINOIS
CITY OF EVANSTON
17.9 AC.|
SCALE IN FEET
0 150
AJK
KJR
JRM
02-24-2012
TIF120101B
S:\EVANSTON\120101\SURVEY\TIF120101B.SUR QUARTER OF SECTION 24-41-13EAST LINE OF THE NORTHWESTQUARTER OF SECTION 24-41-13WEST LINE OF THE NORTHEASTQUARTER OF SECTION 13-41-13
SOUTH LINE OF THE SOUTHWEST
WEST EVANSTONEXSITING TIF #6QUARTER OF SECTION 24-41-13
NORTH LINE OF THE NORTHWEST
DEMPSTER / DODGE TIF
DEMPSTER / DODGE TIF
POINT OF BEGINNING
50 of 858
APPENDIX 4
Future Land Use Map of RPA
51 of 858
PROJECT NO.CALC.
DRAWING NO.
DWN.
CHKD.
SCALE:
DATE:
SHEET OF
9575 West Higgins Road
(847) 823-0500
Suite 600, Rosemont, Illinois 60018
ENGINEERING, LTD.IN
PREPARED FOR
1 1
1"=150’
120101
CITY OF EVANSTON, ILLINOIS
CITY OF EVANSTON
17.9 AC.|
SCALE IN FEET
0 150
AJK
KJR
JRM
02-24-2012
TIF120101B
S:\EVANSTON\120101\SURVEY\TIF120101B.SUR QUARTER OF SECTION 24-41-13EAST LINE OF THE NORTHWESTQUARTER OF SECTION 24-41-13WEST LINE OF THE NORTHEASTQUARTER OF SECTION 13-41-13
SOUTH LINE OF THE SOUTHWEST
WEST EVANSTONEXSITING TIF #6QUARTER OF SECTION 24-41-13
NORTH LINE OF THE NORTHWEST
DEMPSTER / DODGE TIF
DEMPSTER / DODGE TIF
POINT OF BEGINNING
52 of 858
APPENDIX 5
TIF Qualification Report
Prepared by Kane, McKenna and Associates
53 of 858
CITY OF EVANSTON, ILLINOIS
PRELIMINARY TIF QUALIFICATION REPORT
PROPOSED DEMPSTER/DODGE
REDEVELOPMENT PROJECT AREA
A preliminary analysis to assess the likelihood that all or a portion of an
area located in the City of Evanston would qualify as a blighted-improved
area as defined in the Tax Increment Allocation Redevelopment Act, 65
ILCS 5/11-74.4-3, et seq., as amended.
Prepared for: City of Evanston, Illinois
Prepared Jointly by: Kane, McKenna and Associates, Inc.
and
The City of Evanston
April 2012
DRAFT
As of April 10, 2012
54 of 858
PROPOSED DEMPSTER/DODGE REDEVELOPMENT PROJECT AREA
TIF QUALIFICATION ASSESSMENT
TABLE OF CONTENTS
SECTION TITLE PAGE
Executive Summary i
I. Background 1
II. Qualification Criteria 2
III. Evaluation Methodology 5
IV. Qualification Findings for Proposed RPA 6
V. Summary of Findings; Overall Assessment 10
of Qualification
55 of 858
______________________________________________________________________________
i
EXECUTIVE SUMMARY
Kane, McKenna and Associates, Inc. (KMA) has been retained by the City of Evanston,
Illinois (the “City”) to conduct an analysis of the potential qualification and designation
of certain property located in the City, to be addressed herein as the proposed
Redevelopment Project Area (the “RPA” or “TIF District”).
The City is pursuing the RPA designation as part of its strategy to promote the
revitalization of the property and thereby assist the City in achieving its public policy
goal of promoting economic redevelopment. By undertaking the designation, the City
will help strengthen the RPA as a significant contributor to the City’s overall economic
base.
Based upon the preliminary analysis completed to date, KMA has reached the following
conclusions regarding the potential qualification of the RPA as a TIF District:
1) The proposed TIF District meets the criteria for a “blighted area” with
improvements, as the term is defined under the TIF Act – Overall, the parcels within
the proposed TIF District either have declined, or are in danger of declining, toward a
blighted condition. This condition prevents, or threatens to prevent, the healthy
economic and physical development of properties in a manner that the community
deems essential to its overall economic health.
2) Current conditions impede redevelopment – The conditions found within the
proposed TIF District present a barrier to the area’s successful redevelopment. Without
the use of City planning and economic development resources to mitigate such
conditions, potential redevelopment activities are not likely to be economically feasible.
3) Viable redevelopment sites could produce incremental revenue – Within the
proposed TIF District, there are parcels which potentially could be redeveloped or
rehabilitated and thereby produce incremental property tax revenue or additional sales
tax revenue. Such revenue, used in combination with other City resources for
redevelopment incentives or public improvements, would likely stimulate private
investment and job creation in these sites and ultimately throughout the TIF District.
4) Pursuit of TIF designation is recommended – To mitigate the existing conditions
(thereby promoting the improved physical condition of the proposed RPA) and to
leverage the City’s investment and redevelopment efforts, KMA recommends that the
City pursue the formal TIF designation process for the RPA.
Because the City will not pursue the redevelopment of residential parcels that could
potentially dislocate 10 or more residential units within the proposed TIF district, the
City will not conduct a housing impact study pursuant to the TIF Act.
56 of 858
______________________________________________________________________________
1
I. BACKGROUND
In the context of planning for the proposed Redevelopment Project Area, the City has
initiated a study of the area to determine whether it would potentially qualify as a TIF
District. Kane, McKenna and Associates, Inc. agreed to undertake the study of the
proposed RPA or TIF District on the City’s behalf.
Current Land Use. The proposed RPA is a compact area situated at the southwest
corner of Dempster Road and Dodge Avenue. The Dempster/Dodge intersection is a
key commercial node in Evanston, and though currently underutilized, it has a number
of assets that could be leveraged as part of its future redevelopment.
Overall, the area faces a number of redevelopment impediments as described in Section
IV of this report. Obsolescence and excessive vacancies are the principal impediments
that reduce the competitiveness of the area.
General Redevelopment Objectives. The redevelopment of the proposed RPA is
consistent with the City’s overarching land use objectives, which are contained in the
Comprehensive Plan, zoning ordinance and other land use planning elements. In the
Comprehensive Plan adopted in 2000, the City has articulated a number of economic
development objectives which would be supported by the City’s adoption of the
proposed RPA as a TIF District. For example, a goal is to promote “growth and
redevelopment of businesses, commercial, and industrial areas” including the
Dempster/Dodge area. It further states that the City of Evanston “has an interest in the
success of this important intersection and should support redevelopment plans that will
enhance the commercial area.”
Given the gap between the City’s goals for the area versus the current conditions
described in this report, the City has determined that the redevelopment of the proposed
RPA would be highly beneficial to the community. With a redevelopment strategy in
place, the economic base of the RPA would be stabilized and increased – thereby
benefiting the community as a whole. Without such a redevelopment strategy, the
adverse conditions identified in this report would likely worsen.
General Scope and Methodology. KMA performed its analysis by conducting a
series of meetings and discussions with City staff, starting in September 2011 and
continuing periodically up to the date of this report. The purpose of the meetings was to
gather data related to the qualification criteria for properties included in the study area.
These meetings were complemented by a series of field surveys for the entire area to
evaluate the condition of the proposed RPA, on a parcel-by-parcel basis. The field
surveys and data collected have been utilized to test the likelihood that the proposed
RPA would qualify for TIF designation.
The qualification factors discussed in this report would qualify the proposed RPA as a
blighted-improved area, as the term is defined pursuant to the TIF Act.
For additional information about KMA’s data collection and evaluation methods, refer
to Section III of this report.
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II. QUALIFICATION CRITERIA
With the assistance of City staff, Kane, McKenna and Associates, Inc. assessed the
proposed RPA to determine the likelihood that qualifying factors listed in the Act would
be present. The relevant provisions of the Act are cited below.
The Act sets out specific procedures which must be adhered to in designating a
redevelopment project area (RPA). By definition, a “redevelopment project area” is:
“An area designated by the municipality, which is not less in the aggregate than
1½ acres and in respect to which the municipality has made a finding that there
exist conditions which cause the area to be classified as a blighted area or a
Conservation Area, or a combination of both blighted areas and Conservation
Areas.”
Under the Act, “blighted-improved area” means any improved or vacant area within the
boundaries of a redevelopment project area located within the territorial limits of the
municipality where certain conditions are met, as identified below.
TIF Qualification Factors for a Blighted-Improved Area. In accordance with
the TIF Act, KMA performed an assessment to determine if the proposed RPA qualified
as a blighted-improved area. The following factors were examined to determine TIF
qualification:
If a blighted-improved area, industrial, commercial and residential buildings or
improvements are detrimental to the public safety, health or welfare because of a
combination of five (5) or more of the following factors, each of which is (i) present, with
that presence documented to a meaningful extent so that a municipality may reasonably
find that the factor is clearly present within the intent of the Act and (ii) reasonably
distributed throughout the improved part of the redevelopment project area:
(A) Dilapidation. An advanced state of disrepair or neglect of necessary
repairs to the primary structural components of building or improvements in
such a combination that a documented building condition analysis determines
that major repair is required or the defects are so serious and so extensive that
the buildings must be removed.
(B) Obsolescence. The condition or process of falling into disuse. Structures
become ill-suited for the original use.
(C) Deterioration. With respect to buildings, defects include but are not
limited to, major defects in the secondary building components such as doors,
windows, porches, gutters, downspouts, and fascia. With respect to surface
improvements, that the condition of roadways, alleys, curbs, gutters, sidewalks,
off-street parking and surface storage areas evidence deterioration, including, but
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limited to, surface cracking, crumbling, potholes, depressions, loose paving
material and weeds protruding through paved surfaces.
(D) Presence of Structures Below Minimum Code Standards. All structures
that do not meet the standards of zoning, subdivision, building, fire and other
governmental codes applicable to property, but not including housing and
property maintenance codes.
(E) Illegal Use of Individual Structures. The use of structures in violation of
applicable federal, State, or local laws, exclusive of those applicable to the
presence of structures below minimum code standards.
(F) Excessive Vacancies. The presence of buildings that are unoccupied or
under-utilized and that represent an adverse influence on the area because of the
frequency, extent or duration of the vacancies.
(G) Lack of Ventilation, Light, or Sanitary Facilities. The absence of adequate
ventilation for light or air circulation in spaces or rooms without windows, or that
require the removal of dust, odor, gas, smoke or other noxious airborne
materials. Inadequate natural light and ventilation means the absence of
skylights or windows for interior spaces or rooms and improper window sizes and
amounts by room area to window area ratios. Inadequate sanitary facilities refers
to the absence or inadequacy of garbage storage and enclosure, bathroom
facilities, hot water and kitchens and structural inadequacies preventing ingress
and egress to and from all rooms and units within a building.
(H) Inadequate Utilities. Underground and overhead utilities such as storm
sewers and storm drainage, sanitary sewers, water lines and gas, telephone and
electrical services that are shown to be inadequate. Inadequate utilities are those
that are: (i) of insufficient capacity to serve the uses in the redevelopment project
area; (ii) deteriorated, antiquated, and obsolete or in disrepair; or (iii) lacking
within the redevelopment project area.
(I) Excessive Land Coverage and Overcrowding of Structures and Community
Facilities. The over-intensive use of property and the crowding of buildings and
accessory facilities onto a site. Examples of problem conditions warranting the
designation of an area as exhibiting excessive land coverage are: (i) the presence
of buildings either improperly situated on parcels or located on parcels of
inadequate size and shape in relation to present-day standards of development
for health and safety and (ii) the presence of multiple buildings on a single parcel.
For there to be a finding of excessive land coverage, these parcels must exhibit
one or more of the following conditions: insufficient provision for light and air
within or around buildings, increased threat of spread of fire due to the close
proximity of buildings, lack of adequate or proper access to a public right-of-way,
lack of reasonably required off-street parking or inadequate provision for loading
service.
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(J) Deleterious Land-Use or Layout. The existence of incompatible land-use
relationships, buildings occupied by inappropriate mixed-uses, or uses
considered to be noxious, offensive or unsuitable for the surrounding area.
(K) Environmental Clean-Up. The proposed redevelopment project area has
incurred Illinois Environmental Protection Agency or United States
Environmental Protection Agency remediation costs for (or a study conducted by
an independent consultant recognized as having expertise in environmental
remediation has determined a need for) the clean-up of hazardous waste,
hazardous substances or underground storage tanks required by State or federal
law. Any such remediation costs would constitute a material impediment to the
development or redevelopment of the redevelopment project area.
(L) Lack of Community Planning. The proposed redevelopment project area was
developed prior to or without the benefit or guidance of a community plan. This
means that the development occurred prior to the adoption by the municipality of
a comprehensive or other community plan or that the plan was not followed at
the time of the area’s development. This factor must be documented by evidence
of adverse or incompatible land-use relationships, inadequate street layout,
improper subdivision, parcels of inadequate shape and size to meet
contemporary development standards or other evidence demonstrating an
absence of effective community planning.
(M) “Stagnant” EAV. The total equalized assessed value (EAV) of the proposed
redevelopment project area has declined for three (3) of the last five (5) calendar
years, or is increasing at an annual rate that is less than the balance of the
municipality for three (3) of the last five (5) calendar years, or is increasing at an
annual rate that is less than the Consumer Price Index for All Urban Consumers
published by the United States Department of Labor or successor agency for
three (3) of the last five (5) calendar years. The finding is based on the last 5
years for which information is available.
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III. EVALUATION METHODOLOGY
In evaluating the proposed RPA’s potential qualification as a TIF District, the following
methodology was utilized:
1) Site surveys of the RPA were undertaken by representatives from Kane, McKenna
and Associates, Inc., supplemented with photographic analysis of the sites. Site
surveys were completed for each parcel of land within the proposed RPA.
2) KMA conducted evaluations of exterior structures and associated site
improvements, noting such conditions as overcrowding and obsolescence.
Additionally, KMA reviewed the following data: 2005-2010 tax information from
Cook County, Sidwell parcel tax maps, historical aerial photos, site data, local
history (including discussions with City staff), and an evaluation of area-wide
factors that have affected the area's development (e.g., obsolescence, deleterious
land-use and layout, etc.).
3) Existing structures and site conditions were initially surveyed only in the context
of checking, to the best and most reasonable extent available, TIF Act factors
applicable to specific structures and site conditions of the parcels.
4) The RPA was examined to assess the applicability of the different factors required
for qualification as a TIF district. Examination was made by reviewing the
information and determining how each measured when evaluated against the
relevant factors. The RPA was evaluated to determine the applicability of the
thirteen (13) different factors, as defined under the Act, which would qualify the
area as a TIF district.
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IV. QUALIFICATION FINDINGS FOR PROPOSED RPA
Based upon KMA’s preliminary evaluation of parcels in the proposed RPA and analysis
of each of the eligibility factors summarized in Section II, the following factors are
presented to support qualification of the proposed RPA as a blighted-improved area
under the TIF Act. These factors are summarized in the table below.
Exhibit 2
Summary of TIF-Qualifying Factors
Maximum
Possible
Factors
per
Statute
Minimum
Factors
Needed to
Qualify per
Statute
Qualifying Factors
Present in Proposed RPA
13 5 6
Lagging EAV
Excessive Vacancies
Obsolescence
Deleterious Layout
Inadequate Utilities
Environmental Remediation
Findings for RPA. The proposed RPA meets the qualifications for a blighted-
improved area under the statutory criteria set forth in the TIF Act. KMA reviewed the
criteria needed to qualify the area as a blighted-improved area, determining that 6
factors were likely to be present:
1. Lagging or Declining EAV. The EAV of the TIF District has grown at a rate slower
than the City-wide EAV for 4 of the last 5 years (refer to chart below). Additionally, TIF
District EAV has lagged the Consumer Price Index for 4 of the past 5 years. Therefore, a
finding of lagging EAV is made pursuant to the TIF Act.
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Exhibit 3
EAV Trends for Proposed TIF District
2010 2009 2008 2007* 2006 2005
Total EAV for
TIF District
10,816,879 10,712,129 14,148,341 13,508,513 13,346,272 13,493,788
EAV Change
(%)
1.0% -24.3%
4.7% 1.2% -1.1%
City-wide EAV
(Excluding TIF)
3,031,067,208 3,295,277,240 2,924,249,551 2,758,831,516 2,232,546,474 2,229,259,234
City EAV Change
(%) -8.0%
12.7% 6.0% 23.6% 0.1%
CPI
1.6%
-0.4%
3.8%
2.8% 3.2%
Notes:
(1) Figures in bold for those years in which City EAV exceeded growth rate of EAV within proposed TIF District.
(2) Reassessment years asterisked.
Source: Cook County and U.S. Bureau of Labor Statistics
2. Excessive Vacancies. The TIF Act states that this finding is characterized by the
presence of unoccupied or underutilized buildings that represent an adverse influence
on the area. The proposed Dempster/Dodge TIF District has numerous vacant or
partially vacant structures, including partial vacancies for 3 structures having the
following addresses/users:
Dempster/Dodge Plaza – Building 1
Former A.J. Wright retailer
1112 Dodge
1118 Dodge
1122 Dodge
1908E Dempster
Dempster/Dodge Plaza – Building 2
Former Frank’s Nursery
Former Dollar Store
1938 Dempster
Former EZ Laundry
1958 Dodge
1960 Dodge
Dempster/Dodge Plaza – Building 3 (Outlot)
1152 Dodge
1168 Dodge
1900A Dempster
According to the current property owner, only 52% of the plaza is leased as of January
2012. Moreover, the remaining unused space is not caused by transitional vacancies or
turnover, but instead are relatively long-term vacancies of approximately one year or
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longer. Because of (a) the reduced economic activity associated with vacancies, (b) the
size of the facility (over 200,000 square feet of built space), and (c) the prominent
location along two major local roads, the vacant structures represent an adverse
influence on the overall TIF District.
3. Obsolescence. The Act states that obsolescence is the condition or process of falling
into disuse or structures that have become ill-suited for their original use. Overall, the
RPA exhibits both functional and economic obsolescence.
Economic obsolescence is manifested by the lagging EAV first and foremost. As
mentioned, the EAV has lagged the City EAV growth rate for 4 of the past 5 years.
Moreover, the most current EAV figures (tax year 2010) are still below the 2005 levels
and have not rebounded.
The numerous store vacancies observed among the 3 Dempster/Dodge Plaza buildings
reflect both economic obsolescence and (in functional terms) a literal “disuse” of
structures. Additionally, the larger vacant spaces are obsolete and would need to be
adapted for smaller end users (requiring the space to be reconfigured for a smaller
layout, changed loading bays, etc.).
4. Deleterious Layout. As noted in Section II, a municipality can make a finding of
deleterious layout or land use when there exists either (a) incompatible land-use
relationships, (b) buildings occupied by inappropriate mixed-uses or uses considered to
be noxious, or (c) uses offensive or unsuitable for the surrounding area. Most of the
problems in the area reflect incompatible land use relationships. The area reflects
piece-meal, uncoordinated development, in which competing land uses abut each other
-- e.g., commercial uses are situated next to residential uses within the TIF District, and
residential uses outside the TIF District abut commercial uses within the TIF District.
KMA observed the following indicators of deleterious land-use/layout:
Minimal buffering between a residential and non-residential uses - In particular, the
commercial structures along Dodge Avenue are situated directly against residences,
with minimal or no buffering.
Ingress and egress are problematic – It is difficult for cars to exit leaving the Dodge
Avenue structures and then turning south (into traffic). The ingress/egress
problems are exacerbated by the fact that the traffic volume is heavy along Dodge
Avenue, in comparison to other north/south streets in the neighborhood.
Loading and unloading – The southern side of the Dempster/Dodge Plaza facility
has a narrow approach for the larger trucks serving the Dominick’s food store.
5. Inadequate Utilities. The Act states that overhead or underground utilities that are
deteriorated, antiquated, obsolete or in disrepair are considered inadequate. Also, those
utilities that lack the capacity to meet future development demands are considered
inadequate. Utilities would include: storm sewers, storm drainage, sanitary sewers,
water lines and gas, telephone and electrical services.
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Based on the City’s Director of Utilities analysis from December 2011, the existing public
utilities in the area are antiquated and obsolete, and certain components reflect
deterioration/disrepair. In particular, aged water mains and combined sewers
demonstrate obsolescence and require repair. The City Engineer’s analysis
demonstrates the following conditions:
- The combined sewer system is generally inadequate, due to age (over 100 years
old) and use of obsolete materials;
- Materials such as brick, cast iron, and clay tile are obsolete, because modern
materials such as PVC pipe, ductile iron and reinforced concrete are now the
industry standard; and
- Water and sanitary sewer for certain components need replacement, including
sewer along Dodge Avenue extending from Dempster to Crain.
According the Director of Utilities, the modern materials are more durable and would be
less likely to fail.
6. Environmental Remediation. As indicated in Section III, a qualifying factor under
the TIF Act relates to environmental remediation if the area has (a) incurred
Illinois/U.S. Environmental Protection Agency remediation costs, or (b) a study has
determined a need for environmental clean-up. The area has previously incurred said
costs, with a “No Further Remediation” letter indicating the absorption of said costs.
Moreover, the efforts to address the environmental problems have resulted in an
“engineered barrier” to prevent the migration of contaminants. While necessary to
protect the environment and complete the clean-up project, the need to leave the
engineered barrier in place has limited the marketability of the parcels within the
proposed TIF District and reduced the re-use potential of the site – thereby creating an
impediment to the redevelopment of the project area.
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V. SUMMARY OF FINDINGS; GENERAL ASSESSMENT OF
QUALIFICATION
The following is a summary of relevant qualification findings as it relates to the City
potentially designating the proposed RPA as a TIF District.
The area is contiguous and is greater than 1½ acres in size;
The proposed RPA meets the criteria for a blighted-improved area TIF District, if
the City pursues this course of action. The qualifying factors found in the
proposed RPA are present to a meaningful extent and are evenly distributed
throughout the proposed RPA. A more detailed analysis of the qualification
findings is outlined in Section IV of this report;
All property in the area would substantially benefit by the proposed
redevelopment project improvements;
The sound growth of taxing districts applicable to the area, including the City, has
been impaired by the factors found present in the area; and
The area would not be subject to redevelopment without the investment of public
funds, including property tax increments.
In the judgment of KMA, these preliminary findings support the case for the City to
initiate a formal process to consider the proposed RPA as a TIF District.
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CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, April 23, 2012
Roll Call: Alderman Rainey Alderman Wilson
Alderman Fiske Alderman Holmes
Alderman Braithwaite Alderman Tendam
Alderman Wynne Alderman Grover
Absent: Alderman Burrus
Presiding: Mayor Elizabeth B. Tisdahl
The Mayor called the Regular Meeting of the City Council to order after a Roll Call
established a quorum at 8:18 PM.
Mayor Public Announcements and Proclamations
Mayor Tisdahl announced “Drinking Water Week – May 6-12”. She then called upon
Dave Stoneback, Director of Water & Sewer to speak on the Proclamation. Mr.
Stoneback announced the 3rd Grade Art Contest Winners. The theme of the contest
was “Got Water” where the contestants showed how water was important to their lives.
They were honored with the presentation of a plaque, reusable water bottle and 4-pack
of beach tokens for the 2012 season. The winners were Chloe Cohn 3rd grader at
Lincoln School received the Mayor’s Choice, for the Most Votes received went to Mary
Castellini 3rd grader at Martin Luther King Lab.
Mayor Tisdahl then announced the following Proclamations:
“Public Service Week, -- May 6-13”
“Stand Against Racism Day – April 27, 2012”
“Day of the Children/Day of the Books – April 30, 2012”
“Municipal Clerk’s Week – April 29-May 5, 2012”
City Manager Public Announcements
Mr. Bobkiewicz announced the presence of Carolyn Lyons, the new Library Director and
asked the Mayor if she could come and give a few words. Director Lyons stated her
thankfulness for mentioning the Day of Books, because there are many ways to explore
and reach others in acquainting them with the joy of reading.
Mayor Tisdahl mentioned the Mayor’s Summer Youth Employment Day went very well,
with 500 young people before the day was over. She also thanked all who were involved.
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She also read a report from the Ethics Committee exonerating Alderman Fiske from all
accusations and praising her for her work with the developers of the Kendall Project. She
also commented on Alderman Rainey’s defense of Alderman Fiske as well as asking that
all current and future Public Servants would be treated civilly. She also stated because
the Kendall final report has been issued the discussions concerning Kendall is over, and
according to Council Rule 6.4 limits the comments to include comments in the jurisdiction
of the Council as determined by the Mayor. She stated the Kendall and Ethics decision
are not within the Council jurisdiction as well as Alderman Grover’s invitation have have
coffee or Alderman Rainey’s defense of a co will not be addressed at this time and will be
ruled out-of-order by the Mayor.
Communications: City Clerk
The Clerk had no communications.
Citizen Comment
Ms. Betty Ester of 2331 Church spoke on item A7 and the concerns of the people in the
community were as follows:
1) Trader Joe’s (is there a contract)
2) Are rebates being offered to Trader Joe’s
3) How long will those rebates last
4) How long will it take for the City to recoup the cost of making the parking lot if
Trader Joe’s decides not to come to Evanston?
5) Will the residents receive a special parking rate
Mr. Bobkiewicz answered Ms. Ester’s questions since she would not be attending the
May 7th Council Meeting. He stated the following:
1) The 2 million was for the purchase of two pieces of property that will belong to the
City and no one else
2) There is not a contract with Trader Joe’s
3) There will be an agreement between the developer (Terrico) and the City
4) There is no rebates or concessions to Trader Joe’s
5) The property will not be purchased if they do not come
6) Residential parking is still being finalized with the City and the developer
Junad Rizki spoke of the shell game of the water fund monies and the parking fund
monies and the confusion to the taxpayers. He talked about giving too much money to
private entities, and the monies being used are not for the residents but for private
entities.
Robert James talked about the bad conditions of the streets that are hazardous for bike-
riders. He suggests that the streets should be repaired not just adequately but good and
replaced back to the good condition it was before. The City Manager directed Mr. James
to see Mr. Lyons to identify the streets so that he can get back to Mr. James.
Padma Rao stated her comments were approved by her Attorney and if you have a
problem with anything I say to take it up with my Attorney. She began to speak of the two
dozen trees condemned on the Kendall Property. Mayor Tisdahl then interrupted and told
Ms. Rao she was out-of-order, and called upon Ms. DuCree to speak next. Ms. Rao then
questioned the Mayor in denying her of her first amendment rights. As she continued
questioning the Mayor’s decision, the Mayor told her she was breaking the Council’s
rules.
Madeline DuCree spoke on the subject of freedom of speech and as an individual and a
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person she does not take this lightly. She believes in freedom of speech and she urged
all to believe in freedom of speech. The Mayor then asked Alderman Rainey to read the
Consent Agenda. Padma Rao asked if the Mayor was going to let her mother speak or
deny her freedom of speech. Mayor Tisdahl stated her mother could speak if she gave
her the microphone
B.K. Rao. Asked the Mayor was there a press release on the findings the Mayor
presented, she then said she was told the Ethic Committee was a joke because she
appointed them. The Mayor replied the Committee was not a joke and B.K. Rao then
began to read an article from the Daily Northwestern that stated the Council had failed to
live up to their responsibilities to the citizens. Both mother and daughter continued to
shout out their comments. The Mayor called upon Alderman Rainey to read the Consent
Agenda.
Items not approved on Consent Agenda
(A7)Ordinance 32-O-12 Authorizing the City Manager to Execute an Assignment
of Real Estate Contract for the Purchase of Real Property at 1223-1225
Chicago Avenue, Evanston
Staff recommends that City Council approve Ordinance 32-O-12, authorizing the City
Manager to execute an assignment of a real estate contract for the purchase of real
property at 1223-1225 Chicago Avenue, Evanston. The acquisition of the property at
1223-1225 Chicago Avenue is recommended to support the parking needs at the new
Trader Joe’s development at 1211 Chicago Avenue. This item was introduced at the
March 19, 2012 City Council meeting. This item was held over at the March 26, 2012
and the April 10, 2012 City Council meetings. Staff recommends that this item be
continued until a Special City Council meeting on April 30, 2012.
For Action
(P4)Ordinance 38-O-12 Amending Various Portions of the City Code Relating to
Bed & Breakfast Establishments
The Plan Commission recommends amending the Zoning Ordinance to modify the
regulations concerning bed and breakfast establishments. The Commission and its
Zoning Committee considered the recommended changes proposed in Ordinance 38-O-
12 during several meetings.
For Introduction
CONSENT AGENDA
(M1)Approval of Minutes of the Regular City Council Meeting of April 10, 2012
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1)City of Evanston Payroll through 04/08/12 $2,626,600.56
(A2)City of Evanston Bills FY2012 through 04/24/12 $1,675,266.00
(A3.1)Approval of Contract with Municipal Sales, Inc. for 2012 Sewer Root
Treatment (Bid 12-112)
Staff recommends that City Council authorize the City Manager to execute a contract for
the 2012 Sewer Root Treatment to Municipal Sales, Inc. (P.O. Box 4743, Queensbury,
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4
NY) in the amount of $33,706.15. Funding will be provided by the Sewer Fund Account
7400.62461, which has a budget of $215,000.
For Action
(A3.2)Approval of Contract with HD Supply Waterworks for 2012 Fire Hydrants
(Bid 12-114)
Staff recommends that City Council authorize the City Manager to execute a contract for
the purchase of Fire Hydrants with HD Supply Waterworks (29950 Skokie Highway,
Lake Bluff, IL) in the amount of $62,010. Funding will be provided by the Water Fund
Account 7115.65055, which has a budget of $150,000.
For Action
(A3.3)Approval of Contract for Purchase of Trees and Planting Services Through
the Suburban Tree Consortium
Staff recommends that City Council authorize the City Manager to execute a contract for
the purchase of 250 trees and planting services for 100 trees from Suburban Tree
Consortium (STC) in the amount of $61,129. Funding for these purchases is provided
by an Emerald Ash Borer (EAB) Grant for Urban Forest Restoration in the amount of
$16,115, and by the Parks/Forestry Division Account 3525.65005 with a budget of
$80,000.
For Action
(A3.4)Approval of Contract Renewal for the 2012 Summer Food Service Program
with Open Kitchens Inc. (Bid 11-01)
Staff recommends that City Council authorize the City Manager to execute a contract for
renewal of the 2012 Summer Food Service Program agreement with Open Kitchens Inc.
(1161 West 21st Street, Chicago, IL) in the not-to-exceed amount of $2.3869 per lunch,
or an estimated budget total of $86,500. This is a reimbursement program in which the
total amount of reimbursement the City will receive is dependent upon the number of
lunches served.
For Action
(A3.5)Approval of Northeastern Illinois Public Safety Training Academy (NIPSTA)
2012 Membership Dues
Staff recommends approval of payment of the 2012 Fire and Public Works membership
fees in the amount of $25,042 to Northeastern Illinois Public Safety Training Academy
(NIPSTA) (2300 Patriot Blvd, Glenview, IL). Funding for this membership is provided by
Fire Department Account 2305.62360 with a budget of $33,900 for both the Fire and
Public Works Departments.
For Action
(A3.6)Approval of Single Source Renewal of Police Service Agreement with
Motorola
Staff from the Police Department recommends authorizing the City Manager to execute
renewal of the annual single source Service Agreement with Motorola, Inc. (1309 East
Algonquin Road., Schaumburg, IL) for the amount of $57,818.07.
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The Agreement is effective from April 1, 2012 through December 31, 2012. Funding will
be provided by the Emergency Telephone System, Service Agreements & Contracts
Account 5150.62509 with a budget of $76,000.
For Action
(A3.7)Approval of the Purchase of Twenty (20) Replacement Vehicles from Currie
Motors
Staff recommends that City Council authorize the purchase of twenty (20) replacement
vehicles for various departments in the amount of $441,689.54 from Currie Motors
(9423 W. Lincoln Hwy., Frankfort, IL). Funding will be provided by the Equipment
Replacement Fund Account 7780.65550.
For Action
(A3.8)Approval of Contract Award for 2012 Water Main Replacement and Capital
Improvement Fund Street Resurfacing Project to Glenbrook Excavating &
Contracting Inc. (Bid 12-126)
Staff recommends that City Council authorize the City Manager to execute a contract for
2012 Water Main Replacement and Capital Improvement Fund Street Resurfacing
Project with Glenbrook Excavating & Contracting Inc. (20389 Weiland Road, Prairie
View, IL) in the amount of $2,997,045.66. Funding will be provided by the Water Fund
$2,603,528.56 (733086.65515); Sewer Fund $122,970 (7420.65515); and CIP Street
Resurfacing Fund $270,547.10 (415857.65515).
For Action
(A3.9)Approval of Contract Extension for Hot Mix Asphalt (Bid 12-34)
Staff recommends City Council approval of a one-year contract extension for the
purchase of 500 tons of modified hot mix asphalt at a cost of $52.00 per ton and 300
tons of modified hot mix binder at the cost of $44.00 per ton to Arrow Road Construction
dba Healy Asphalt (3401 South Busse Road, Mt. Prospect, IL) for FY 2012 for a cost of
$39,200. Funding will be provided by the FY 2012 General Fund Street and Alley
Account 2670.65055 in the amount of $31,200; the Water Fund Account 7115.65051 in
the amount of $4,000; and the Sewer Fund Account 7400.65051 in the amount of
$4,000.
For Action
(A3.10)Approval of Crack Sealing Contract
Staff recommends City Council approval of a contract extension with the Municipal
Partnering Committee to award the 2012 Crack Sealing Contract to the lowest
responsive and responsible bidder, North Suburban Asphalt Maintenance (8733 West
Madison Drive, Niles, IL) in the amount of $50,000. Funding will be provided by the
General Fund Street Maintenance Account (2670.62509), which has $75,000 budgeted
for FY 2012.
For Action
(A4) Resolution 34-R-12 Authorizing a Contract with Alfred Benesch & Company
for Bridge Street Bridge Project Phase II Design Engineering (RFQ 10-25)
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Staff recommends approval of Resolution 34-R-12 authorizing the City Manager to sign
the Local Agency Agreement with the Illinois Department of Transportation (IDOT) and
a Phase II Design Engineering Services Agreement with Alfred Benesch & Company
(205 North Michigan Avenue, Chicago, IL) for Federal Participation for the Bridge Street
Bridge Phase II Engineering Contract. Funding will be provided by the Capital
Improvements Fund Account 415885 in the amount of $248,805, for which the City will
be reimbursed $199,044 by the IDOT Highway Bridge Program Funds.
For Action
(A5)Ordinance 40-O-12 Increasing One-Day Liquor License Fees
Staff recommends approval of Ordinance 40-O-12 amending fees for one-day liquor
licenses. Approval of the proposed ordinance would increase fees for all one-day liquor
license classifications by 50%. This ordinance will implement revenue enhancement fee
increases which were included in the City’s approved FY2012 Budget
For Introduction
(A6)Ordinance 46-O-12 Increasing Minimum Penalties for General Non-Parking
Ordinance Violations
Staff recommends approval of Ordinance 46-O-12 amending minimum fines for general
C-Ticket / Administrative Adjudication violations (non-parking ordinance violations).
Approval of the proposed ordinance would increase the minimum penalty for general C-
Ticket / Administrative Adjudication fines by $10. This ordinance will implement revenue
enhancement fee increases which were included in the City’s approved FY2012 Budget
For Introduction
PLANNING & DEVELOPMENT COMMITTEE
(P1)Resolution 35-R-12 Reserving $7, 076,170 of the City’s Bond Volume Cap
Allocation for the Year 2012 for Single Family Housing and the
Industrial/Commercial Revenue Bond Program
Staff recommends adoption of Resolution 35-R-12, which reserves the City’s right to
issue $7,076,170 in tax exempt bonds under the bond volume cap allocation. This
Resolution must be adopted by May 1, 2012. By filing the Resolution, the City prevents
the State of Illinois from using Evanston’s bond volume cap throughout Illinois for
eligible purposes.
For Action
(P2)Ordinance 42-O-12 Granting a Special Use for a Commercial Indoor Recreation
Facility at 2125 Ashland Avenue
Zoning Board of Appeals and City staff recommend the adoption of Ordinance 42-O-12
granting a special use permit for the operation of a Commercial Indoor Recreation Facility
at 2125 Ashland Avenue. The applicant has complied with all zoning requirements and
meets all of the standards of a special use for this District. CrossFit e-Town will only offer
personal strength and conditioning in individual or small group classes.
For Introduction
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(P3)Ordinance 36-O-12 Granting a Major Variation and Special Use Permits for
the for a Planned Development and Drive-Through Facility Located at 635
Chicago Avenue (“Walgreens”)
Plan Commission and City staff recommend the adoption of Ordinance 36-O-12,
granting planned development approval, a special use permit for the proposed drive
thru (replacing the existing drive thru) and approval of a major variation for the proposed
new Walgreens at 635 Chicago Avenue. Zoning Board of Appeals recommends
approval of the special use for the drive thru and recommends denial of the major
variation.
For Introduction
HUMAN SERVICES
(H1)Resolution 29-R-12 Accepting the Evanston Environmental Association’s
“The Evanston Ecology Center: A Roadmap to Financial Self-Reliance”
Staff recommends adoption of Resolution 29-R-12 accepting the Evanston
Environmental Association’s “The Evanston Ecology Center: A Roadmap to Financial
Self-Reliance” and committing to its implementation.
For Action
APPOINTMENTS
(APP1)For Reappointment To:
Commission on Aging Wayne Heimbach
Commission on Aging Barbara Roberts
Human Relations Commission Lori Ecker
Plan Commission Richard Shure
Alderman Rainey motioned for approval of the Consent Agenda and it was seconded,
and approved with a 9-0 Roll Call vote.
Items for discussion:
(A7)Ordinance 32-O-12 Authorizing the City Manager to Execute an Assignment
of Real Estate Contract for the Purchase of Real Property at 1223-1225
Chicago Avenue, Evanston
Staff recommends that City Council approve Ordinance 32-O-12, authorizing the City
Manager to execute an assignment of a real estate contract for the purchase of real
property at 1223-1225 Chicago Avenue, Evanston. The acquisition of the property at
1223-1225 Chicago Avenue is recommended to support the parking needs at the new
Trader Joe’s development at 1211 Chicago Avenue. This item was introduced at the
March 19, 2012 City Council meeting. This item was held over at the March 26, 2012
and the April 10, 2012 City Council meetings. Staff recommends that this item be
continued until a Special City Council meeting on April 30, 2012.
For Action
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Alderman Holmes stated this item was taken off the Consent Agenda and will come
back on May 7, 2012 after further consideration.
(P4)Ordinance 38-O-12 Amending Various Portions of the City Code Relating to
Bed & Breakfast Establishments
The Plan Commission recommends amending the Zoning Ordinance to modify the
regulations concerning bed and breakfast establishments. The Commission and its
Zoning Committee considered the recommended changes proposed in Ordinance 38-O-
12 during several meetings.
For Introduction
Alderman Holmes stated this item had been decided by the Committee to hold until the
next Council Meeting.
Call of the Wards:
Ward 8, Alderman Raney stated we are not giving anybody anything free. The building
in question was a dump and had to be renovated. She stated they visited Best Buy on
Howard Street and asked him if the Manager would make a donation to the TIF, and he
donated 4 different appliances on behalf of Best Buy, and he will deliver and install the
appliances.
Ward 1, Alderman Fiske made two references to Human Services: 1) why is the Library
Board not elected? 2) To the Police Department- what can we as a City do to
encourage correct bicycle riding?
Ward 2, Alderman Braithwaite wished Alderman Holmes a belated Happy Birthday and
he gave a good report on the Mayor’s Summer Youth Employment Program over the
weekend. Sunday the 29th he will be meeting with Leadership of Evanston to discuss
visions for the Evanston Plaza.
Ward 3, Alderman Wynne announced a 3rd ward Town-Hall meeting on Thursday, May
3rd at St. Luke’s Episcopal Church on Hinman from 7-8:30 pm. She also commented on
the viaduct construction on the end of June.
Ward 4, Alderman Wilson reminded everyone of the street cleaning that has started,
and bulk trash pickup starts Friday.
Ward 5, Alderman Holmes had no report.
Ward 6, Alderman Tendam announced the 2nd photo day in the life of Evanston this
Saturday, May 5th
Ward 7, Alderman Grover announced this week is TV tune out Week, so do anything
but watch TV. Also the Men’s Big 10 Tennis Tournament here in Evanston, and Friday
Office Depot is having their Grand Reopening from 11-4 pm.
Alderman Wilson motioned to convene into Executive Session to discuss Collective
Bargaining, Real Estate, Litigation, and Minutes. It was seconded and a Voice Vote was
unanimous and the Council Meeting ended at 9:13 PM.
Submitted by,
Hon. Rodney Greene, City Clerk
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SPECIAL CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, April 30, 2012
Roll Call: Alderman Rainey Alderman Wilson
Alderman Burrus Alderman Holmes
Alderman Braithwaite Alderman Tendam
Alderman Wynne Alderman Grover
Alderman Fiske (arrived at 6:15 pm after Roll Call)
Presiding: Mayor Elizabeth B. Tisdahl
The Mayor called the Special Meeting of the City Council to order after a Roll Call
established a quorum at 6:07 PM. Mayor Tisdahl then announced a change in the order
of the agenda. Due to the request of a citizen (Mr. Bova) she decided to allow the
presentation of the Electricity Aggregation to go first and then Citizen Comments, so to
give those who are watching at home an understanding of the process and the questions
that will be asked.
City Manager Public Announcements
Mr. Bobkiewicz announced that Mr. Stoneback, Director of Water & Sewer, and
Catherine Hurley, Sustainable Programs Coordinator.
Mr. Stoneback gave a power-point presentation of the process and the selection of an
Electric Supplier for the City of Evanston. There were three suppliers that were identified:
Constellation, MC Squared, and First Energy. They decided to strike up an agreement
with Constellation for a 12 month period. (The following Memorandum and presentation
by Mr. Stoneback can be observed directly below).
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Alderman Rainey motioned to accept the recommendation of staff to have an agreement
written to allow Constellation to be the Supplier to the City of Evanston for Electricity, and
it was seconded. Mayor Tisdahl accepted the motion but stated we needed discussion
from the public.
Questions and Concerns from the Aldermen:
1) What are the fee citizens are paying who have already gone with another Electric
Co.? Answer: The cities vary, but somewhere around .06 kilowatt hour, people
who have contracted with other distributors will not be included, but will be able to
sign up later at the price the City has under the current conditions
2) What can be done concerning solicitors coming to your house with picture ID’s
stating they work for the City, to reach those citizens who do not have access to a
computer or just not following the happenings in the City
3) Does the contract after the 12 months come up for renewal? Answer: There is no
renewal at the end of 12 months the process would have to begin all over again.
4) Northwest Suburban Electricity has a one year contract with an option to extend
future years will they maintain the same price? Answer: They will have to get
prices every twelve months due to price fluctuations occur day-to-day.
5) Are we offering credits to this company? Answer: No we are not.
6) Do you know of any analysis out there on renewable energy since so many
communities are opting in favor of? Answer: There are many analysis’s out there
and there are more renewable credits than what is being purchased, but they are
subject to change.
7) Is Constellation & COMED owned by Exelon? Answer: Yes they are.
Citizen Comment
Nate Kidnis of 1642 Payne St. was in favor of the Aggregation and wanted the Council
to vote for and then go home and have a good night’s sleep.
Padma Rao 2246 Sherman Ave. stated her attempts to opt out have been hindered by
the City, and she doesn’t want the City to interfere or dictate citizen’s electric contracts.
She is against the Electric Aggregation Contract.
Mr. Bobkiewicz stated there was nothing to opt out of until the Council makes a decision.
On the 14th of May staff will bring to the next Council Meeting time frames and how
residents can proceed to opt out.
Carl Bova 1322 Rosalie St. stated with the contract the residents will save an astounding
7.9 million dollars (savings of $22/month) for the Evanston community as a whole. He
sated it is a great deal for the City and he strongly indorses it. His only concern is the 24
month fees.
Eleanor Revelle 2815 Lakeside Ct. is the Vice-President of Citizens For A Greener
Evanston and she is here to approve the aggregation proposal and the attempt to move
closer to attaining 100% renewable energy. They will be coming back with further steps
of how the City should proceed in reaching 100% renewable energy.
Sue Carlson, 2679 Stewart is representing the Interreligious Sustainability Circle
supporting the 100% option and she read a list of all who signed the letter previously sent
to the Council with additions as seen in the letter dated April 4, 2012 directly below.
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Peter Achans, 1640 Maple Ave. #1508 was in favor of the aggregation and suggests the
Council to approve the proposal.
Alderman Wilson stated we are not buying renewable energy from renewable sources,
but from Constellation which is a subsidiary of Exelon.
Mayor Tisdahl called for a Roll Call vote to approve the proposal after the citizens had
completed their comments, and the vote resulted in a 9-0 approval. So the Electric
Aggregation proposal was approved with a rousing applauds from the audience.
City Manager announced a 6:30 meeting next Monday for a Council Meeting to discuss
Trader Joe’s and the property associated with the location.
Motion was made to adjourn and it was seconded and a unanimous voice vote was
received and the meeting ended at 6:35 PM.
Submitted by,
Hon. Rodney Greene, City Clerk
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DRAFT OF MINUTES MAY 7, 2012
SPECIAL CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
2100 RIDGE AVENUE, EVANSTON 60201
COUNCIL CHAMBERS
Monday, May 7, 2012
6:30 p.m. – 7:30 p.m.
Roll Call: Alderman Burrus Alderman Holmes
Alderman Fiske Alderman Tendam
Alderman Braithwaite Alderman Grover
Alderman Wynne Alderman Rainey
Alderman Wilson
Mayor Tisdahl called the Special Meeting of the City Council to order after Roll Call at
6:41pm after Roll Call was completed.
Citizen Comment
Junad Rizki, 2204 Sheridan, spoke of his concerns of higher water bills to subsidize
private business. He mentioned the over indebtedness the City finds itself in and the
raising of taxes. He stated the residents would like to know how these projects are
being funded as well as their progress.
City Manager Bobkiewicz answered during the years he has been here when budget
Are being considered he always look for efficiencies.
Cease Giddings, 1572 Maple stated she highly approves the proposal to bring Trader
Joe’s to Evanston, and she said she is in great anticipation for its opening day.
Agenda Items for Consideration
(A1)Ordinance 32-O-12 Authorizing the City Manager to Execute an Assignment
of Real Estate Contract for the Purchase of Real Property at 1223-1225 Chicago
Avenue, Evanston
For Action
Ms. Johanna Nyden, Economic Development Coordinator, and Mr. Marty Lyons,
Assistant City Manager, teamed up to give a power point presentation concerning the
properties that were of interest to the City. After their presentation and the questions from
the Aldermen were answered a motion was made to approve Ordinance 32-O-12. A Roll
Call vote was taken and the result was 8-1 to approve. Alderman Wilson voted nay.
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DRAFT OF MINUTES MAY 7, 2012
2
(A2)Resolution 32-R-12 Authorizing the Parking License Agreement with
Gendell/WNBLLC at 1223-1225 Chicago Ave
For Action
It was motioned and seconded to approve the resolution 32-R-12, and with a Roll Call
vote the result was 8-1 (Alderman Wilson voting nay), so the motion passed.
(A3)Ordinance 43-O-12 Authorizing the the City Manager to Purchase Land
Located at 1229 Chicago Ave
Suspension of the Rules is requested.
For Introduction and Action
There was a motion to approve the Ordinance 43-O-12 and it was seconded. A Roll Call
vote was taken with a result of 6-2 and the motion was approved for introduction.
Aldermen Wilson and Rainey voted nay, while Alderman Burrus stated she must recluse
herself. A motion was made to suspend the rules and it was seconded, with a Roll Call
vote of 8-0 the rules were suspended. A motion to accept the Ordinance was seconded
and a Roll Call vote was taken which yielded a 6-2 for acceptance. Aldermen Wilson and
Rainey voted nay, while Alderman Burrus recluses herself.
(A4)Resolution 33-R-12 Authorizing the Parking License Agreement with
Gendell/WNBLLC at 1229 Chicago Ave
For Action
A motion to approve Resolution 33-R-12 was made and seconded. A Roll Call vote was
taken and 7-1 in favor of approving the Resolution. Alderman Wilson voted nay, while
Alderman Burrus recluses herself. The Resolution passed.
A motion for adjournment was made and seconded and a unanimous voice vote was
received. The meeting ended at 7:44 pm.
Submitted by,
Hon. Rodney Greene, City Clerk
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ADMINISTRATION & PUBLIC WORKS COMMITTEE
Monday, May 14, 2012
5:45 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN BURRUS, CHAIR
II. APPROVAL OF MINUTES OF REGULAR MEETING OF April 23, 2012
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 04/22/12 $2,498,099.71
(A2) City of Evanston Bills FY2012 through 05/15/12 $4,650,484.85
Credit Card Activity through March 31, 2012 $ 125,968.23
(A3.1) Approval of Contract Renewal for CADS Software License and Service
Agreement with SunGard Public Sector
Staff recommends that the City Council authorize the City Manager to renew the
annual sole source software license and service agreement with SunGard Public
Sector (1000 Business Center Drive, Lake Mary, FL) for the Police Department’s
CADS (Computer Aided Dispatch System) software in the amount of $70,304.25.
Funding will be provided by the Emergency Telephone System account
5150.62509 with a Budget of $75,000.00.
For Action
(A3.2) Approval of Contract with Golf Mill Ford Inc. for Ford Parts (Bid 12-118)
Staff recommends that City Council authorize the City Manager to execute a one
(1) year contract for the purchase of Ford OEM parts in the amount of $49,400
with Golf Mill Ford Inc. (9401 N. Milwaukee Avenue, Niles, IL). Funding will be
provided by the FY 2012 Major Maintenance, Material to Maintain Autos Account,
7710.65060 in the amount of $49,400.
For Action
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Rev. 5/11/2012 3:37:34 PM
(A3.3) Approval of Contract with Alpha Paintworks, Inc. for 2012 Fire Hydrant
Painting (Bid 12-127)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2012 Fire Hydrant Painting to Alpha Paintworks, Inc. (6316 N.
Cicero Avenue, Chicago, IL) in the amount of $24,140. Funding will be provided
by the Water Fund, Account 7115.62230, which has a budget of $51,500.
For Action
(A3.4) Approval of Contract with Chicagoland Paving for the Church Street
Improvement Project and Dodge Avenue and Lake Street Streetscape
Project (Bid 12-130)
Staff recommends that City Council authorize the City Manager to execute a
contract for the Church Street Improvement Project and Dodge Avenue and Lake
Street Streetscape Contract to Chicagoland Paving (225 Telser Road, Lake
Zurich, IL) in the amount of $899,900. Funding will be provided from West
Evanston TIF Funds, which has a budgeted amount of $860,000. Staff requests
approval of an additional $40,000 TIF Funds for this project.
For Action
(A3.5) Approval of Contract with HBRA Architects, Inc. for Downtown Evanston
Performing Arts District Study (RFP 12-125)
Staff recommends that City Council authorize the City Manager to execute a
contract with HBRA Architects, Inc. (372 West Ontario Street, Chicago, IL) in the
amount of $100,000 to conduct a detailed planning and architectural study of
potential locations for performing arts venues in Downtown Evanston (RFP 12-
125). Funding will be provided by a $50,000 National Endowment for the Arts
Our Town Grant and $25,000 from the Washington National Tax Increment
Financing (TIF) District and $25,000 from the Evanston Economic Development
Fund.
For Action
(A4.1) Approval of Change Order No. 1 for 2012 Cured-In-Place-Pipe Lining
Contract with American Pipe Liners, Inc. (Bid 12-101)
Staff recommends that the City Council authorize the City Manager to execute
Change Order Number 1, in the not-to-exceed amount of $37,623, to the
agreement with American Pipe Liners, Inc. for the 2012 Cured-In-Place Pipe
Lining Contract A (Bid 12-101). Funding will be provided from the Sewer Fund,
Account 7420.65515, which has an allocation of $428,000 for sewer
improvements on streets being resurfaced.
For Action
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Rev. 5/11/2012 3:37:34 PM
(A4.2) Approval of Change Order No. 2 with Camp Dresser and McKee, Inc. for
Engineering Services on the 1964 Filter Addition Rehabilitation Project
(RFP 10-103)
Staff recommends that the City Council authorize the City Manager to execute
Change Order Number 2, in the not-to-exceed amount of $15,300, to the
agreement with Camp Dresser and McKee, Inc. (CDM) to provide engineering
services for the 1964 Filter Addition Rehabilitation project. This will increase the
agreement amount from $316,752 to $332,052. This project is funded from the
Water Fund, Account 733048.
For Action
(A5) Resolution 36-R-12 Authorizing the Renewal of the Lease of the Computer
Lab in Main Library to Workforce Board of Northern Cook County
Staff recommends City Council approval of Resolution 36-R-12 authorizing the
City Manager to negotiate and sign the lease agreement by and between the City
of Evanston and Workforce Board of Northern Cook County, a non-profit
corporation, for the lease of a computer lab in the Main Library. The lease will be
for a one-year term (May 15, 2012 through May 14, 2013) at a rental rate of
$17,760 per year (a 2% increase).
For Action
(A6) Ordinance 49-O-12, Increasing the Number of Class C Liquor Licenses to
Permit Issuance to NSB Ventures LLC, d/b/a The Alcove
The Local Liquor Commissioner recommends adoption of Ordinance 49-O-12,
which amends Subsection 3-5-6-(C) of the Evanston City Code of 1979, as
amended, to increase the number of Class C liquor licenses from 28 to 29 to
permit issuance to NSB Ventures LLC, d/b/a The Alcove, 512 Main Street.
For Introduction
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
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Administration and Public Works
.
MEETING MINUTES
Administration & Public Works
Tuesday, April 23, 2012
5:45P.M.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
Members Present: Ald. Braithwaite, Ald. Grover, Ald. Holmes, Ald. Rainey
Members Absent: Ald. Burrus
Staff Present: Lara Biggs, Wally Bobkiewicz, Godwin Chen, Paul D’Agostino, Bob
Dorneker, Chief Eddington, Grant Farrar, Sarah Flax, Doug
Gaynor, Louis Gergits, Steve Griffin, Jewell Jackson, Lonnie
Jeschke, Chief Klaiber, Stefanie Levine, Marty Lyons, James
Maiworm, Joe McRae, Sat Nagar, Perry Polinski, Suzette
Robinson, David Stoneback,
Others Present:
Presiding Member: Alderman Holmes
I. DECLARATION OF A QUORUM: ALDERMAN HOLMES, CHAIR
With a quorum present, Chair Holmes called the meeting to order at 5:50 p.m.
II. APPROVAL OF MINUTES OF REGULAR MEETING OF April 10, 2012
A voice vote was taken and the minutes were unanimously approved.
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 04/08/12 $2,626,600.56
A voice vote was taken and the Payroll of 04/08/12 was unanimously approved.
(A2) City of Evanston Bills FY 2012 through 04/24/12 $1,675,266.00
A voice vote was taken and the Bills through 04/24/12 were unanimously
approved.
(A3.1) Approval of Contract with Municipal Sales, Inc. for 2012 Sewer Root
Treatment (Bid 12-112)
Staff recommends that City Council authorize the City Manager to execute
a contract for the 2012 Sewer Root Treatment to Municipal Sales, Inc. (P.O.
Box 4743, Queensbury, NY) in the amount of $33,706.15. Funding will be
provided by the Sewer Fund Account 7400.62461, which has a budget of
$215,000.
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Administration and Public Works
Ald. Braithwaite asked for a little more information of how a New York company
came in cheaper than one here in Evanston. Lara Biggs (Assistant
Superintendent Water & Sewers) stated that in this industry, companies have
crews that go around the country to perform the work. This company also won
the bid two years ago.
A voice vote was taken and A3.1 was unanimously approved.
(A3.2) Approval of Contract with HD Supply Waterworks for 2012 Fire Hydrants
(Bid 12-114)
Staff recommends that City Council authorize the City Manager to execute
a contract for the purchase of Fire Hydrants with HD Supply Waterworks
(29950 Skokie Highway, Lake Bluff, IL) in the amount of $62,010. Funding
will be provided by the Water Fund Account 7115.65055, which has a
budget of $150,000.
A voice vote was taken and A3.2 was unanimously approved.
(A3.3) Approval of Contract for Purchase of Trees and Planting Services Through
the Suburban Tree Consortium
Staff recommends that City Council authorize the City Manager to execute
a contract for the purchase of 250 trees and planting services for 100 trees
from Suburban Tree Consortium (STC) in the amount of $61,129. Funding
for these purchases is provided by an Emerald Ash Borer (EAB) Grant for
Urban Forest Restoration in the amount of $16,115, and by the
Parks/Forestry Division Account 3525.65005 with a budget of $80,000.
A voice vote was taken and A3.3 was unanimously approved.
(A3.4) Approval of Contract Renewal for the 2012 Summer Food Service Program
with Open Kitchens Inc. (Bid 11-01)
Staff recommends that City Council authorize the City Manager to execute
a contract for renewal of the 2012 Summer Food Service Program
agreement with Open Kitchens Inc. (1161 West 21st Street, Chicago, IL) in
the not-to-exceed amount of $2.3869 per lunch, or an estimated budget
total of $86,500. This is a reimbursement program in which the total amount
of reimbursement the City will receive is dependent upon the number of
lunches served.
A voice vote was taken and A3.4 was unanimously approved.
(A3.5) Approval of Northeastern Illinois Public Safety Training Academy (NIPSTA)
2012 Membership Dues
Staff recommends approval of payment of the 2012 Fire and Public Works
membership fees in the amount of $25,042 to Northeastern Illinois Public
Safety Training Academy (NIPSTA) (2300 Patriot Blvd, Glenview, IL).
Funding for this membership is provided by Fire Department Account
2305.62360 with a budget of $33,900 for both the Fire and Public Works
Departments.
A voice vote was taken and A3.5 was unanimously approved.
(A3.6) Approval of Single Source Renewal of Police Service Agreement with
Motorola
Staff from the Police Department recommends authorizing the City
Manager to execute renewal of the annual single source Service Agreement
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Administration and Public Works
with Motorola, Inc. (1309 East Algonquin Road., Schaumburg, IL) for the
amount of $57,818.07. The Agreement is effective from April 1, 2012
through December 31, 2012. Funding will be provided by the Emergency
Telephone System, Service Agreements & Contracts Account 5150.62509
with a budget of $76,000.
A voice vote was taken and A3.6 was unanimously approved.
(A3.7) Approval of the Purchase of Twenty (20) Replacement Vehicles from
CURRIE MOTORS
Staff recommends that City Council authorize the purchase of twenty (20)
replacement vehicles for various departments in the amount of $441,689.54
from Currie Motors (9423 W. Lincoln Hwy., Frankfort, IL). Funding will be
provided by the Equipment Replacement Fund Account 7780.65550.
A voice vote was taken and A3.7 was unanimously approved.
(A3.8) Approval of Contract Award for 2012 Water Main Replacement and Capital
Improvement Fund Street Resurfacing Project to Glenbrook Excavating &
Contracting Inc. (Bid 12-126)
Staff recommends that City Council authorize the City Manager to execute
a contract for 2012 Water Main Replacement and Capital Improvement Fund
Street Resurfacing Project with Glenbrook Excavating & Contracting Inc.
(20389 Weiland Road, Prairie View, IL) in the amount of $2,997,045.66.
Funding will be provided by the Water Fund $2,603,528.56 (733086.65515);
Sewer Fund $122,970 (7420.65515); and CIP Street Resurfacing Fund
$270,547.10 (415857.65515).
A voice vote was taken and A3.8 was unanimously approved.
(A3.9) Approval of Contract Extension for Hot Mix Asphalt (Bid 12-34)
Staff recommends City Council approval of a one-year contract extension
for the purchase of 500 tons of modified hot mix asphalt at a cost of $52.00
per ton and 300 tons of modified hot mix binder at the cost of $44.00 per
ton to Arrow Road Construction dba Healy Asphalt (3401 South Busse
Road, Mt. Prospect, IL) for FY 2012 for a cost of $39,200. Funding will be
provided by the FY 2012 General Fund Street and Alley Account 2670.65055
in the amount of $31,200; the Water Fund Account 7115.65051 in the
amount of $4,000; and the Sewer Fund Account 7400.65051 in the amount
of $4,000.
A voice vote was taken and A3.9 was unanimously approved.
(A3.10) Approval of Crack Sealing Contract
Staff recommends City Council approval of a contract extension with the
Municipal Partnering Committee to award the 2012 Crack Sealing Contract
to the lowest responsive and responsible bidder, North Suburban Asphalt
Maintenance (8733 West Madison Drive, Niles, IL) in the amount of $50,000.
Funding will be provided by the General Fund Street Maintenance Account
(2670.62509), which has $75,000 budgeted for FY 2012.
A voice vote was taken and A3.10 was unanimously approved.
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Administration and Public Works
(A4) Resolution 34-R-12 Authorizing a Contract with Alfred Benesch & Company
for Bridge Street Bridge Project Phase II Design Engineering (RFQ 10-25)
Staff recommends approval of Resolution 34-R-12 authorizing the City
Manager to sign the Local Agency Agreement with the Illinois Department
of Transportation (IDOT) and a Phase II Design Engineering Services
Agreement with Alfred Benesch & Company (205 North Michigan Avenue,
Chicago, IL) for Federal Participation for the Bridge Street Bridge Phase II
Engineering Contract. Funding will be provided by the Capital
Improvements Fund Account 415885 in the amount of $248,805, for which
the City will be reimbursed $199,044 by the IDOT Highway Bridge Program
Funds.
A voice vote was taken and A4 was unanimously approved.
(A5) Ordinance 40-O-12 Increasing One-Day Liquor License Fees
Staff recommends approval of Ordinance 40-O-12 amending fees for one-
day liquor licenses. Approval of the proposed ordinance would increase
fees for all one-day liquor license classifications by 50%. This ordinance
will implement revenue enhancement fee increases which were included in
the City’s approved FY2012 Budget
Ald. Grover said that after reviewing this, she thought the 50% raise would put us
out of line with our neighbors and only raise $2850. She stated that she did not
want to keep organizations from applying. She thought fees should stay as they
are. Maybe in a year this could be revisited. Ald. Rainey asked who requested
one day licenses. Grant Farrar (Corporation Counsel/City Attorney) said it is
block parties, community events, schools, etc. Ald. Rainey asked where it is
needed and G. Farrar replied, NU is an area that applies for them. Ald. Rainey
asked that if a caterer does the event, don’t they have a license. She asked for a
list of who has gotten a one day license before. If it is keeping up with costs,
fine, but I would still like to see a list. G. Farrar said he would follow-up with the
information.
A voice vote was taken and A5 was unanimously approved.
(A6) Ordinance 46-O-12 Increasing Minimum Penalties for General Non-Parking
Ordinance Violations
Staff recommends approval of Ordinance 46-O-12 amending minimum fines
for general C-Ticket / Administrative Adjudication violations (non-parking
ordinance violations). Approval of the proposed ordinance would increase
the minimum penalty for general C-Ticket / Administrative Adjudication
fines by $10. This ordinance will implement revenue enhancement fee
increases which were included in the City’s approved FY2012 Budget
Ald. Rainey asked what some of these non-parking tickets are. Marty Lyons
(Administrative Services Director/CFO) replied that page 151 of the packet lists
the top ten offenses getting tickets. Ald. Rainey asked what the collection rate is
and M. Lyons said that off-hand he could not provide an answer. He offered to
quarry the system to compare tickets issued and fees collected. Some tickets
are written and at adjudication, they are repealed. Ald. Rainey asked if the list
can contain the adjudicated tickets. M. Lyons said that it could. Wally
Bobkiewicz (City Manager) stated that this office reports to him and that they
meet regularly. We can make this part of the third Council meeting if you prefer.
Our staff member for collections is in place and a report will come soon. Ald.
Rainey asked what Chicago does. W. Bobkiewicz said it is that same. The State
91 of 858
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Administration and Public Works
figured it out for Chicago and are working out details for the other municipalities.
They sent a revised intergovernmental agreement that Legal is reviewing.
A voice vote was taken and A6 was unanimously approved.
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
Ald. Grover moved and Ald. Rainey seconded that the meeting be adjourned.
Chair Holmes adjourned the meeting at 6:20 p.m.
Respectfully Submitted,
Phillip Baugher
Administrative Assistant, Administrative Services
92 of 858
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Marty Lyons, Assistant City Manager/Chief Financial Officer
Richard Perry, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: May 10, 2012
Recommended Action: Staff recommends approval of the
City of Evanston Payroll and Bills List.
Summary:
Payroll – April 09, 2012 through April 22, 2012 $2,498,099.71
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – May 15, 2012 $4,650,484.85
General Fund Amount – Bills list $572,663.66
General Fund Amount – Supplemental list $ 255.05
General Fund Total: $572,918.71
Credit Card Activity – Period End March 31, 2012 $ 125,968.23
Attachments: Bills Lists, March Credit Card Transactions
For City Council meeting of May 14, 2012 Item A1/A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
93 of 858
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/15/12PERIOD ENDING
00100 GENERAL ACCOUNT
100 GENERAL FUND
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
100.22725 VERIZON WIRELESS (25505)MONTHLY CHARGES 589.26
100.22760 LIGHT OPERA WORKS REIMBURSE SECURITY DEPOSIT 1,010.62
100.22760 LIEBERMAN, SAUL REIMBURSE SECURITY DEPOSIT 139.86
100.22730 BANK OF AMERICA COMMECIAL CARD *PURCHASING CARD-MARCH 2012 125,968.23
100.10260 CITY OF EVANSTON PETTY CASH M. *REPLENISH PETTY CASH FUNDS 400.00
100.21680 RTA/CTA TRANSIT BENEFIT *TRANSIT BENEFIT PROGRAM 1,063.50
100.21640 GUARDIAN DENTAL INS-MONTHLY INVOICE 12,388.80
100.41340 DIRECTOR, ILLINOIS STATE POLIC CASE 12-516 SEIZED FUNDS 3,760.00
100.13040 MSF GRAPHICS, INC.9 X 12 BROWN KRAFT ENVELOPE 235.44
100.13040 MSF GRAPHICS, INC.7 1/2 X 10 1/2 BROWN KRAFT 630.00
100.13040 MSF GRAPHICS, INC.DELIVERY COE CIVIC CENTER 15.00
100.21640 METLIFE SMALL BUSINESS CENTER MONTHLY DENTAL INSURANCE 16,926.15
100.21639 EYE MED VISION CARE MONTHLY VISION INVOICE 2,869.00
100.13040 ILLINOIS PAPER COMPANY COPY PAPER 2012 CIVIC CENTER 1,404.00
170,399.86
1300 CITY COUNCIL
1300.62295 TENDAM, MARK MEALS NLC CONFERENCE 110.70
1300.62210 PRINTING MARKETING CREATIVE 3RD WARD POST CARDS 425.00
1300.62295 BURRUS, COLEEN NLC CONFERENCE REIMB.508.07
1300.62285 AARYNN/ALLYSSA TRUCKING COURIER SERV. COUNCIL MAIL 87.48
1300.62295 GROVER, JANE W.REIMB. NLC CONFERENCE 174.48
1,305.73
1400 CITY CLERK
1400.62315 FEDERAL EXPRESS CORP.SHIPPING 22.23
22.23
1510 PUBLIC INFORMATION
1510.62210 SUPERGURL IMAGES DESIGN LAYOUT 2011 REPORT 1,400.00
1510.62210 QUARTET COPIES CONDO TRAINING SEMINAR 121.25
1510.62210 QUARTET COPIES FLEETWOOD HANDOUTS 88.00
1510.62205 THE WBEZ ALLIANCE, INC.LAKESHORE/ETHINIC ARTISTS CALL 1,370.00
1510.62210 ALLEGRA PRINT & IMAGING PRINT ANNUAL REPORT 765.00
3,744.25
1525 MISC. BUSINESS OPERATIONS
1525.68205 EVANSTON COMMUNITY MEDIA CENTE *JAN-MAY 2012 RENT SUPPORT 39,850.00
39,850.00
1705 LEGAL ADMINISTRATION
1705.65010 SULLIVAN'S LAW DIRECTORY PUBLICATION 151.86
1705.65010 WEST PUBLISHING CORP.LIBRARY UPDATE 168.00
1705.62130 ILLINOIS APPRAISAL SERVICES, I APPRAISAL-1131 SHERMAN 350.00
1705.62130 KASPER, MICHAEL J.LEGAL SERVICES 1,575.00
1705.62345 PACER SERVICE CENTER ELECTRONIC RECORDS 10.32
1705.65095 OFFICE DEPOT OFFICE SUPPLIES 34.77
1705.62509 EX, MITCHELL C.HEARING OFFICER 2,085.00
1705.62345 FEDERAL EXPRESS CORP.SHIPPING 44.46
1705.62509 GREENSPAN, JEFFREY D HEARING OFFICER 1,170.00
94 of 858
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/15/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1705.62509 HANSEN, ANJANA HEARING OFFICER 735.00
1705.52570 HERNANDEZ, ISMAEL COMPLIANCE TICKET REFUND 25.00
1705.62295 ILLINOIS INSTITUTE FOR CONTUIN MEMBERSHIP 299.00
1705.62509 BRUNNER, SUSAN D HEARING OFFICER 4,130.00
10,778.41
1905 ADM.SERVICES- GENERAL SUPPORT
1905.65095 OFFICE DEPOT OFFICE SUPPLIES ADMIN GEN SUPP 22.63
1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,125.00
1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,125.30
2,272.93
1910 FINANCE DIVISION - REVENUE
1910.51620 COOK COUNTY RECORDER OF DEEDS RECORDINGS 5.00
1910.65095 OFFICE DEPOT OFFICE SUPPLIES REVENUE 63.28
1910.51620 COOK COUNTY RECORDER OF DEEDS RECORDINGS 10.00
1910.52010 LAMOTT, VALERIE REFUND VEHICLE STICKERS-MOVED 75.00
1910.52010 JENTEL, PETER REFUND PARKING STICKER 75.00
1910.62449 DUNCAN PARKING TECHNOLOGIES CITATIONS-MARCH 31,899.68
1910.62315 PITNEY BOWES POSTAGE 493.54
1910.62431 GARDA CL GREAT LAKES, INC.ARMORED CAR SERVICES 80.83
1910.51620 COOK COUNTY RECORDER OF DEEDS RECORDINGS 10.00
1910.52010 KAHN, MICHAEL REFUND DUPLICATE STICKER 75.00
32,787.33
1920 FINANCE DIVISION - ACCOUNTING
1920.62110 BAKER TILLY VIRCHOW KRAUSE AUDIT FY 2011 7,880.00
7,880.00
1925 FINANCE DIVISION - PURCHASING
1925.65095 OFFICE DEPOT OFFICE SUPPLIES PURCHASING 7.21
1925.62360 SAM'S CLUB DIRECT PRIMARY/NEW MEMBERSHIP 35.00
42.21
1929 HUMAN RESOURCE DIVISION
1929.62630 I.D.E.S. / ILLINOIS DEPT. OF E UNEMPLOYMENT INSURANCE 70,459.28
1929.65095 EDMARK VISUAL ID OFFICE SUPPLIES 201.63
70,660.91
1932 INFORMATION TECHNOLOGY DIVI.
1932.62380 CHICAGO OFFICE TECHNOLOGY GROU COPIER MAINT. AGREEMENT 2,933.15
1932.62340 ORACLE AMERICA, INC.SOFTWARE SUPPORT/UPDATES 463.26
1932.62250 SMS SYSTEMS MAINTENANCE SERVIC COMPUTER HARDWARE MAINT.1,157.00
1932.65095 TEUTEBERG INC SUPPLIES 1,413.90
1932.65095 TEUTEBERG INC SUPPLIES 4,241.70
1932.64505 CALL ONE *CITY SERVICES PHONE BILL 7,855.56
1932.62295 VERTEX INC., W510248 IRIS TAX PROCESSING ANNUAL 5,880.00
1932.62380 US Bank COPIER LEASE AGREEMENT 1,641.52
1932.65095 OUTSOURCE TECHNOLOGIES, LLC TONER CARTRIDGE 1,249.50
1932.64540 VERIZON WIRELESS (25505)WIRELESS SERV.1,216.32
1932.64505 AT & T 8100 COMMUNICATION CHARGES 42.34
1932.65555 DELL COMPUTER CORP.10 DELL COMPUTERS 8,596.80
1932.64505 AT & T COMMUNICATION CHARGES 368.71
95 of 858
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/15/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1932.64505 CALL ONE COMMUNICATION CHARGES 8,074.12
1932.65095 OUTSOURCE TECHNOLOGIES, LLC TONER CARTRIDGE 839.70
1932.65095 OUTSOURCE TECHNOLOGIES, LLC TONER CARTRIDGE-COLOR 1,144.45
1932.65095 OUTSOURCE TECHNOLOGIES, LLC TONER CARTRIDGE-COLOR/BW 529.80
1932.65095 Vintage Tech Recyclers PICKUP FEE 50.00
47,697.83
1940 MISC. EXPENDITURES / BENEFITS
1940.61510 EAP CONSULTANTS, INC.EMPLOYEE SERVICES 1,027.24
1,027.24
1941 PARKING ENFORCEMENT & TICKETS
1941.62451 NORTH SHORE TOWING BOOTS & TOWING 1,500.00
1941.62451 MESSER, GWENDOLYN TOW REFUND 265.00
1941.65095 OFFICE DEPOT OFFICE SUPPLIES PEO & TICKETS 22.15
1941.65095 OFFICE DEPOT OFFICE SUPPLIES PEO & TICKETS 13.53
1,800.68
2101 COMMUNITY DEVELOPMENT ADMIN
2101.65095 OFFICE DEPOT OFFICE SUPPLIES FY12 BU 2101 37.98
37.98
2105 PLANNING & ZONING
2105.62210 ALLEGRA PRINT & IMAGING #10 WINDOW ENVELOPES SEE 366.00-
2105.62205 CHICAGO TRIBUNE RFP 12-125 EVANSTON PERFORMING 693.00
2105.62280 FEDERAL EXPRESS CORP.SHIPPING 25.48
2105.62360 FORUM NATIONAL TRUST MEMBERSHIP 115.00
2105.62285 AARYNN/ALLYSSA TRUCKING COURIER ZBA PACKETS 40.82
2105.62285 AARYNN/ALLYSSA TRUCKING COURIER COMMISSION PACKETS 75.82
2105.62295 SAUL, JOLENE REGISTRATION NEIGHBORHOOD DEV.100.00
2105.65095 TEUTEBERG INC ZONING STAMP 66.93
2105.62205 PIONEER PRESS ZONING AD 56.00
2105.62205 PIONEER PRESS ZONING AD 40.80
2105.62185 MAROUS & COMPANY SUMMARY APPRAISAL REPORT 1,300.00
2105.62205 PIONEER PRESS ZONING AD 25.60
2105.62210 ALLEGRA PRINT & IMAGING #10 WINDOW ENVELOPES SEE 774.00
2,947.45
2115 HOUSING CODE COMPLIANCE
2115.62345 CHICAGO TITLE INSURANCE TITLE SEARCH 140.00
2115.62190 GARRISON, LARRY DEBRIS REMOVAL 270.00
410.00
2120 HOUSING REHABILITATION
2120.62295 MARRA, SYLVIE I.REIMB ACCELA SOFTWARE CONF.339.57
339.57
2126 BUILDING INSPECTION SERVICES
2126.62210 TEUTEBERG INC CERTIFICATE-ELEVATOR INSP.445.65
2126.62360 INTERNATIONAL ASSOCIATION OF E MEMBERSHIP 200.00
2126.65095 SIDWELL CO., THE COOK COUNTY ATLAS 173.80
819.45
2205 POLICE ADMINISTRATION
2205.64005 COMED MONTHLY CHARGES 115.13
96 of 858
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/15/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2205.64015 NICOR 0632 MONTHLY CHARGES 61.29
2205.64015 NICOR 0632 MONTHLY CHARGES 249.95
2205.65085 A-MIDWEST BOARD-UP INC.PLYWOOD-1728 DARROW 328.50
2205.65085 A-MIDWEST BOARD-UP INC.PLYWOOD-2110 KEENEY 363.50
2205.65085 A-MIDWEST BOARD-UP INC.PLYWOOD-LEVY SENIOR CENTER 391.50
2205.65085 A-MIDWEST BOARD-UP INC.PLYWOOD-729 HOWARD ST 287.50
2205.65085 A-MIDWEST BOARD-UP INC.INSTALL LOCK/HASP-2110 KEENEY 150.00
2205.65085 A-MIDWEST BOARD-UP INC.PLYWOOD-1816 LYONS 268.00
2,215.37
2210 PATROL OPERATIONS
2210.65020 SHORE GALLERIES, INC.STREAMLIGHT LED CHARGER 984.00
2210.65020 J. G. UNIFORMS, INC UNIFORM ISSUES 810.00
2210.65020 J. G. UNIFORMS, INC UNIFORM ISSUES 810.00
2210.65020 J. G. UNIFORMS, INC UNIFORM ISSUES 715.00
2210.65020 J. G. UNIFORMS, INC UNIFORM ISSUES 865.00
2210.65020 VCG UNIFORM NATO EXPENSE 2,853.00
2210.65020 J. G. UNIFORMS, INC UNIFORM ISSUES 940.00
7,977.00
2240 POLICE RECORDS
2240.65095 OFFICE DEPOT FY 2012 OFFICE SUPPLIES 75.15
2240.65095 OFFICE DEPOT FY 2012 OFFICE SUPPLIES 32.44
2240.65095 ILLINOIS PAPER COMPANY COPIER PAPER 172.00
2240.65095 ILLINOIS PAPER COMPANY COPIER PAPER 61.50
2240.53685 ARMSTRONG, BRUCE T.OVER PAYMENT REIMB.10.00
2240.65095 OFFICE DEPOT FY 2012 OFFICE SUPPLIES 14.27
365.36
2245 COMMUNICATIONS
2245.64540 AT & T MOBILITY WIRELESS SERVICE 59.99
59.99
2250 SERVICE DESK
2250.65020 VCG UNIFORM CLOTHING 1,040.40
2250.65040 LAPORT INC JANITORIAL SUPPLIES 591.90
1,632.30
2251 311 CENTER
2251.64505 AT & T MOBILITY WIRELESS SERVICE 10.20
2251.64505 OEC BUSINESS INTERIORS, INC.OFFICE FURNITURE-POLICE 5,222.00
5,232.20
2255 OFFICE-PROFESSIONAL STANDARDS
2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 197.40
2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 42.00
239.40
2260 OFFICE OF ADMINISTRATION
2260.62295 MANFRE, JACK AUTO. PISTOL COURSE INSTR.560.00
2260.62295 ARZUAGA, WILLIAM MEALS ADV. RAPID DEPLOYMENT 36.00
2260.62295 NORTH EAST MULTI-REGIONAL TRAI TRAINING-PROACTIVE RESPONSE 150.00
2260.62295 EVANSTON ATHLETIC CLUB FITNESS 585.90
2260.62295 NORTH EAST MULTI-REGIONAL TRAI TRAINING-SHOOTING SKILLS 75.00
97 of 858
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/15/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1,406.90
2270 TRAFFIC BUREAU
2270.65125 NORTH SHORE TOWING TOW SERVICES 2,815.00
2,815.00
2280 ANIMAL CONTROL
2280.65085 ALARM DETECTION SYSTEMS, INC. BATTERY REPLACEMENTS 256.29
256.29
2305 FIRE MGT & SUPPORT
2305.62315 FEDERAL EXPRESS CORP.SHIPPING 84.49
2305.62360 ILLINOIS FIRE CHIEFS ASSOCIATI PROFESSIONAL MEMBERSHIP 40.00
2305.65095 OFFICE DEPOT OFFICE SUPPLIES 82.29
2305.65095 OFFICE DEPOT OFFICE SUPPLIES 259.72
2305.64015 NICOR 0632 MONTHLY CHARGES 227.42
2305.64015 NICOR 0632 MONTHLY CHARGES 249.94
2305.64015 NICOR 0632 MONTHLY CHARGES 209.99
2305.64015 NICOR 0632 MONTHLY CHARGES 181.02
2305.64015 NICOR 0632 MONTHLY CHARGES 183.95
2305.64015 NICOR 0632 MONTHLY CHARGES 228.75
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 327.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 61.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 412.00
2305.65070 FOX VALLEY FIRE & SAFETY ANSUL SERVICE 89.50
2305.65125 AIR ONE EQUIPMENT EQUIPMENT REPAIR 975.00
2305.65020 AIR ONE EQUIPMENT PROTECTIVE GEAR 228.00
2305.65020 AIR ONE EQUIPMENT PROTECTIVE GEAR 229.00
2305.65020 CHICAGO PROTECTIVE APPAREL INC PROTECTIVE GEAR 146.10
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 112.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 30.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 329.90
4,690.87
2310 FIRE PREVENTION
2310.65095 ILLINOIS PAPER COMPANY COPIER PAPER 416.20
416.20
2315 FIRE SUPPRESSION
2315.65075 PHYSIO-CONTROL, INC.EMS SUPPLIES 230.32
2315.65040 SAM'S CLUB DIRECT JANITORIAL SUPPLIES 46.00
2315.62295 NORTHEASTERN ILLINOIS PUBLIC S FIREFIGHTING TRAINING 395.00
2315.62295 NORTHEASTERN ILLINOIS PUBLIC S EMA TRAINING 100.00
2315.65040 LAPORT INC JANITORIAL SUPPLIES 333.62
2315.53675 ANDRES MEDICAL BILLING AMBULANCE CHARGES-MARCH 2012 6,303.41
2315.62295 ADDISON FIRE PROTECTION DISTRI FIREFIGHTER TRAINING 150.00
2315.62521 PHYSIO-CONTROL, INC.2 YEAR SERVICE AGREEMENT 1,530.00
2315.65625 FISHER SCIENTIFIC PERSONAL PROTECTIVE EQUIP.1,164.61
2315.65090 J & L ENGRAVING PPE TAGS 15.00
2315.62295 SCOTT, BRIAN R REIMB. TRAINING COURSE 685.00
2315.62625 VIDACARE EMS SUPPLIES 763.42
11,716.38
98 of 858
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/15/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2407 HEALTH SERVICES ADMIN
2407.65025 SAM'S CLUB DIRECT FOOD STUFFS 17.74
17.74
2435 FOOD AND ENVIRONMENTAL HEALTH
2435.62477 VERIZON WIRELESS (25505)WIRELESS SERVICE 319.08
319.08
2455 COMM.HEALTH PROG.ADMINSTRATION
2455.62468 COMCAST HOLDINGS CORPORATION D ADVERTISING FEE 7,004.00
2455.62371 WALK4LIFE, INC.PEDOMETERS 2,533.80
2455.62468 TITAN OUTDOOR, LLC CHICAGO RAIL CAR 1,587.60
2455.62468 TITAN OUTDOOR, LLC CHICAGO RAIL CAR 346.75
2455.62468 EVANSTON SIGNS & GRAPHICS, INC PRINTED SIGNS 615.00
12,087.15
2460 COMMUNITY PURCHASED SERVICES
2460.67140 NORTH SHORE SENIOR CENTER 2ND QRT. APRIL-JUNE 2012 7,625.00
2460.67125 INFANT WELFARE SOCIETY OF EVAN 2ND QRT. APRIL-JUNE 2012 17,000.00
2460.67145 METROPOLITAN FAMILY SERVICES 2ND QRT. APRIL-JUNE 2012 14,096.50
2460.67045 YOU, INC.2ND QRT. APRIL-JUNE 2012 21,250.00
2460.67070 SHORE COMMUNITY SERVICES 2ND QRT. APRIL-JUNE 2012 6,391.25
2460.67010 CHILDCARE NETWORK 2ND QRT. APRIL-JUNE 2012 25,875.00
2460.67065 HOUSING OPTIONS 2ND QRT. APRIL-JUNE 2012 6,450.00
2460.67030 FAMILY FOCUS/EVANSTON 2ND QRT. APRIL-JUNE 2012 6,068.00
2460.67050 JAMES B. MORAN CENTER FOR YOUT 2ND QRT. APRIL-JUNE 2012 5,878.00
2460.67110 CONNECTIONS FOR THE HOMELESS 2ND QRT. APRIL-JUNE 2012 4,286.75
114,920.50
2605 DIRECTOR OF PUBLIC WORKS
2605.62360 APWA - ILLINOIS PUBLIC SERVICE MEMBERSHIPS 138.00
2605.62210 ON TRACK FULFILLMENT INC.MAILING NEWSLETTER 652.28
2605.62295 APWA - ILLINOIS PUBLIC SERVICE *SNOW CONFERENCE REGISTRATION 450.00
1,240.28
2610 MUNICIPAL SERVICE CENTER
2610.65020 SILK SCREEN EXPRESS, INC.FY2012 AFSCME WORK T-SHIRT 248.25
2610.65020 SILK SCREEN EXPRESS, INC.FY2012 AFSCME WORK T-SHIRT 341.25
2610.65020 SILK SCREEN EXPRESS, INC.FY2012 AFSCME WORK T-SHIRT 108.75
2610.65020 SILK SCREEN EXPRESS, INC.FY2012 AFSCME UNIFORM PURCHASE 216.00
2610.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 55.93
2610.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 68.29
2610.65020 SILK SCREEN EXPRESS, INC. 2012 UNIFORM PURCHASE 60.00
2610.65020 SILK SCREEN EXPRESS, INC.2012 UNIFORM PURCHASE 134.80
2610.65020 SILK SCREEN EXPRESS, INC.2012 UNIFORM PURCHASE 68.00
2610.62446 O'HARA CONSTRUCTION PROVIDE CONSTRUCTION SERVICES 9,800.00
2610.62446 O'HARA CONSTRUCTION CHANGE ORDER #1 INSTALLATION 857.29
2610.65020 SILK SCREEN EXPRESS, INC.FY2012 AFSCME UNIFORM PURCHASE 843.00
2610.65020 SILK SCREEN EXPRESS, INC.FY2012 AFSCME UNIFORM PURCHASE 2,032.00
2610.65020 SILK SCREEN EXPRESS, INC.FY2012 AFSCME WORK T-SHIRT 1,001.30
2610.65020 SILK SCREEN EXPRESS, INC.FY2012 AFSCME UNIFORM PURCHASE 2,563.20
2610.65020 SILK SCREEN EXPRESS, INC.FY2012 AFSCME WORK T-SHIRT 181.00
2610.65020 SILK SCREEN EXPRESS, INC.FY2012 AFSCME UNIFORM PURCHASE 888.00
99 of 858
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/15/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2610.65040 LAPORT INC FY2012 SERVICE CENTER 518.70
2610.65020 SILK SCREEN EXPRESS, INC.FY2012 AFSCME UNIFORM PURCHASE 116.00
2610.65020 SILK SCREEN EXPRESS, INC.FY2012 AFSCME UNIFORM PURCHASE 296.00
2610.65020 SILK SCREEN EXPRESS, INC.FY2012 AFSCME WORK T-SHIRT 75.00
2610.65020 SILK SCREEN EXPRESS, INC.FY2012 AFSCME UNIFORM PURCHASE 203.25
2610.65020 SILK SCREEN EXPRESS, INC.FY2012 AFSCME WORK T-SHIRT 28.75
2610.65020 SILK SCREEN EXPRESS, INC.FY2012 AFSCME UNIFORM PURCHASE 251.50
2610.65040 LAPORT INC FY2012 SERVICE CENTER 311.34
2610.64015 NICOR 0632 MONTHLY CHARGES 610.98
2610.64015 NICOR 0632 MONTHLY CHARGES 195.56
2610.65020 SILK SCREEN EXPRESS, INC.FY2012 AFSCME WORK T-SHIRT 112.00
2610.65020 SILK SCREEN EXPRESS, INC.FY2012 AFSCME UNIFORM PURCHASE 968.00
2610.65020 SILK SCREEN EXPRESS, INC.FY2012 AFSCME WORK T-SHIRT 340.96
2610.65020 SILK SCREEN EXPRESS, INC.FY2012 AFSCME UNIFORM PURCHASE 2,996.00
2610.65020 SILK SCREEN EXPRESS, INC.FY2012 AFSCME WORK T-SHIRT 645.15
2610.65020 SILK SCREEN EXPRESS, INC.FY2012 AFSCME UNIFORM PURCHASE 447.00
2610.65020 SILK SCREEN EXPRESS, INC.FY2012 AFSCME WORK T-SHIRT 400.75
27,984.00
2625 ENGINEERING
2625.62360 APWA - ILLINOIS PUBLIC SERVICE MEMBERSHIPS 414.00
2625.62280 FEDERAL EXPRESS CORP.SHIPPING 34.01
2625.62280 FEDERAL EXPRESS CORP.SHIPPING 20.91
468.92
2630 TRAFFIC ENGINEERING
2630.62360 APWA - ILLINOIS PUBLIC SERVICE MEMBERSHIPS 276.00
2630.65095 OFFICE DEPOT FY2012 OFFICE SUPPLIES 95.10
2630.52130 JENTEL, PETER REFUND PARKING STICKER 15.00
386.10
2640 TRAF. SIG. & ST. LIGHT. MAINT
2640.64007 COMED MONTHLY CHARGES 44.66
2640.64007 COMED MONTHLY CHARGES 6,525.00
2640.64006 COMED MONTHLY CHARGES 559.61
2640.64006 COMED MONTHLY CHARGES 7.65
2640.64007 COMED MONTHLY CHARGES 6,173.12
2640.64007 COMED MONTHLY CHARGES 40.69
2640.64006 COMED MONTHLY CHARGES 254.10
2640.64006 COMED MONTHLY CHARGES 233.32
2640.64006 COMED MONTHLY CHARGES 16,111.43
2640.64006 COMED MONTHLY CHARGES 12,952.65
42,902.23
2665 STREETS AND SANITATION ADMINIS
2665.62360 APWA - ILLINOIS PUBLIC SERVICE MEMBERSHIPS 966.00
966.00
2670 STREET AND ALLEY MAINTENANCE
2670.65055 EVANSTON LUMBER CONCRETE CONSTRUCTION MATERIAL 104.10
2670.65055 EVANSTON LUMBER CONCRETE CONSTRUCTION MATERIAL 629.82
733.92
100 of 858
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/15/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2690 RESIDENTIAL RECYCLING COL
2690.64015 NICOR 0632 MONTHLY CHARGES 197.18
197.18
2840 MAINTENANCE
2840.64015 NICOR 0632 MONTHLY CHARGES 522.17
522.17
3010 REC. BUS. & FISCAL MGMT
3010.65095 OFFICE DEPOT OFFICE SUPPLIES 15.50
3010.65095 OFFICE DEPOT OFFICE SUPPLIES 53.14
3010.62705 PLUG & PAY TECHNOLOGIES ONLINE MERCHANT ACCT 15.00
3010.65095 OFFICE DEPOT OFFICE SUPPLIES 10.43
94.07
3020 RECREATION GENERAL SUPPORT
3020.65125 VERMONT SYSTEMS INC CARD SCANNER 932.78
932.78
3025 PARK UTILITIES
3025.64005 COMED MONTHLY CHARGES 100.41
3025.62205 EVANSTON SIGNS & GRAPHICS, INC FARMERS MARKET BANNERS/SIGNS 1,032.00
3025.64005 COMED MONTHLY CHARGES 46.77
3025.64005 COMED MONTHLY CHARGES 63.47
3025.64005 COMED MONTHLY CHARGES 22.79
3025.64005 COMED MONTHLY CHARGES 34.95
3025.64005 COMED MONTHLY CHARGES 197.89
3025.64005 COMED MONTHLY CHARGES 252.50
3025.64005 COMED MONTHLY CHARGES 29.42
3025.64005 COMED MONTHLY CHARGES 29.56
3025.64005 COMED MONTHLY CHARGES 27.32
3025.64005 COMED MONTHLY CHARGES 114.04
3025.64005 COMED MONTHLY CHARGES 152.81
3025.64005 COMED MONTHLY CHARGES 32.65
3025.64005 COMED MONTHLY CHARGES 333.35
3025.64005 COMED MONTHLY CHARGES 31.79
3025.64005 COMED MONTHLY CHARGES 70.99
3025.64005 COMED MONTHLY CHARGES 43.22
3025.64005 COMED MONTHLY CHARGES 22.50
3025.64005 COMED MONTHLY CHARGES 26.70
3025.64005 COMED MONTHLY CHARGES 36.39
3025.64005 COMED MONTHLY CHARGES 180.84
3025.64005 COMED MONTHLY CHARGES 16.70
3025.64005 COMED MONTHLY CHARGES 230.90
3025.64005 COMED MONTHLY CHARGES 74.61
3025.64005 COMED MONTHLY CHARGES 51.67
3025.64005 COMED MONTHLY CHARGES 146.24
3025.64005 COMED MONTHLY CHARGES 562.76
3025.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 751.05
3025.64015 NICOR 0632 MONTHLY CHARGES 213.59
3025.64015 NICOR 0632 MONTHLY CHARGES 86.97
3025.64015 NICOR 0632 MONTHLY CHARGES 39.64
101 of 858
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/15/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3025.64015 NICOR 0632 MONTHLY CHARGES 73.52
3025.64015 NICOR 0632 MONTHLY CHARGES 63.59
3025.64015 NICOR 0632 MONTHLY CHARGES 53.01
5,246.61
3030 CROWN COMMUNITY CENTER
3030.65025 SAM'S CLUB DIRECT AFTERSCHOOL MILK 5.34
3030.65110 SAM'S CLUB DIRECT SUPPLIES 61.32
3030.65025 SAM'S CLUB DIRECT CREDIT RETURN .79-
3030.65110 SAM'S CLUB DIRECT FOOD/SNACK SUPPLIES 61.27
3030.65025 SAM'S CLUB DIRECT PRESCHOOL SNACK 90.46
3030.65110 SAM'S CLUB DIRECT CHAIRS/STORAGE UNIT 561.27
3030.62505 COUSSENS, DARCY YOUTH DANCE INSTRUCTOR 120.00
3030.62505 VAN DER KARR, MICHELLE A.ADULT DANCE INSTRUCTOR 120.00
3030.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 2,735.24
3030.65025 SAM'S CLUB DIRECT FOOD STUFFS 53.17
3030.62505 SUCCES, MARX SPRING BREAK SOCCER CAMP 1,065.00
3030.64015 NICOR 0632 MONTHLY CHARGES 111.38
3030.65025 SAM'S CLUB DIRECT FOOD STUFFS 28.82
3030.65025 SAM'S CLUB DIRECT FOOD STUFFS 114.61
3030.65025 SAM'S CLUB DIRECT FOOD/SNACK SUPPLIES 62.82
3030.65110 SAM'S CLUB DIRECT SPRING BREAK CAMP SUPPLIES 31.88
3030.65110 SAM'S CLUB DIRECT SPRING BREAK CAMP SUPPLIES 16.76
3030.65025 SAM'S CLUB DIRECT MILK 7.12
3030.65110 SAM'S CLUB DIRECT SPRING BREAK CAMP SUPPLIES 15.64
3030.65025 SAM'S CLUB DIRECT AFTER SCHOOL SNACK 62.43
3030.65025 SAM'S CLUB DIRECT AFTER SCHOOL SNACK 19.24
3030.65025 SAM'S CLUB DIRECT PRESCHOOL SNACK 157.12
3030.65025 SAM'S CLUB DIRECT SNACKS 52.24
3030.65025 SAM'S CLUB DIRECT MILK 22.80
5,575.14
3035 CHANDLER COMMUNITY CENTER
3035.64015 NICOR 0632 MONTHLY CHARGES 153.35
3035.65095 ILLINOIS PAPER COMPANY OFFICE PAPER 173.00
3035.62507 VERTICAL ENDEAVORS ULTIMATE ADVENTURE CAMP 256.00
3035.62505 NORTHWESTERN UNIVERSITY WORK- WORK STUDY STAFF 3,386.65
3035.65110 WILL ENTERPRISES MARCH MADNESS 2012 TSHIRTS 1,212.61
5,181.61
3040 FLEETWOOD JOURDAIN COM CT
3040.62225 STA-KLEEN INC.CLEANING OF OVEN & COOKING 36.00
3040.65095 OFFICE DEPOT OFFICE SUPPLIES 19.76
3040.65095 OFFICE DEPOT OFFICE SUPPLIES 24.76
3040.65095 OFFICE DEPOT OFFICE SUPPLIES 45.36
3040.65095 OFFICE DEPOT OFFICE SUPPLIES 13.37
3040.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 2,252.01
3040.65040 LAPORT INC JANITORIAL SUPPLIES 99.48
3040.62518 ADT SECURITY SYSTEMS SECURITY SERVICE 1,257.17
3040.65080 COCA-COLA ENTERPRISES LAKESHOR VENDING FOR RESALE 233.38
3040.64015 NICOR 0632 MONTHLY CHARGES 221.15
3040.65025 SAM'S CLUB DIRECT SENIOR FOOD SUPPLIES 3.18
102 of 858
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/15/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3040.65025 SAM'S CLUB DIRECT AFTER SCHOOL SUPPLIES 57.96
3040.62511 JESSE WHITE TUMBLING TEAM ENTRTNMNT CHILDREN'S DAY 5/6 350.00
3040.65040 LAPORT INC JANITORIAL SUPPLIES 28.21
3040.65095 OFFICE DEPOT OFFICE SUPPLIES 190.74
4,832.53
3050 RECREATION OUTREACH PROGRAM
3050.62505 DYKES, ALEX AFTER SCHOOL PROG INSTRUCT 190.00
3050.62511 JESSE WHITE TUMBLING TEAM ENTRTNMNT CHILDREN'S DAY 5/6 350.00
540.00
3055 LEVY CENTER
3055.62245 DIRECT FITNESS SOLUTIONS FITNESS EQUIP REPLACEMENT PART 1,005.00
3055.62518 ADT SECURITY SYSTEMS ALARM ANNUAL SERVICE CHARGE 150.00
3055.65025 SAM'S CLUB DIRECT LUNCH PROGRAM SUPPLIES 46.76
3055.62511 COMCAST CABLE CABLE 37.30
3055.62245 HENRICHSEN FIRE & SAFETY FIRE EXTINGUISHER MAINT 97.05
3055.65095 OFFICE DEPOT OFFICE SUPPLIES 50.04
3055.65095 OFFICE DEPOT OFFICE SUPPLIES 9.99
3055.65040 LAPORT INC JANITORIAL SUPPLIES 1,009.28
3055.65040 LAPORT INC JANITORIAL SUPPLIES 178.00
3055.65040 LAPORT INC JANITORIAL SUPPLIES 41.13
3055.62210 ALLEGRA PRINT & IMAGING BUSINESS ENVELOPES PRINTING 227.00
3055.62495 ANDERSON PEST CONTROL PEST CONTROL SERVICE 42.00
3055.62511 CLOWNING AROUND ENTERTAINMENT PRIVATE PARTY ENTERTAINMENT 234.00
3055.62360 SAM'S CLUB DIRECT NEW MEMBER 15.00
3055.62360 SAM'S CLUB DIRECT PRIMARY/NEW MEMBERSHIP 15.00
3055.65110 SAM'S CLUB DIRECT WALL CLOCK 19.76
3055.65025 SAM'S CLUB DIRECT CHILDREN'S THEATER EVENT 142.07
3055.64015 NICOR 0632 MONTHLY CHARGES 284.01
3055.65040 LAPORT INC JANITORIAL SUPPLIES 103.28
3055.65040 EDWARD DON & COMPANY RINSE COMMERCIAL DISHWASHER 69.39
3055.65095 ILLINOIS PAPER COMPANY COPIER PAPER 220.80
3,996.86
3065 BOAT RAMP-CHURCH ST
3065.65050 ILLINOIS TRUCK & EQUIPMENT 28 DAY RENTAL OF FRONT LOADER 6,700.00
3065.65050 ILLINOIS TRUCK & EQUIPMENT 28 DAY RENTAL EXCAVATOR 11,700.00
18,400.00
3080 BEACHES
3080.64015 NICOR 0632 MONTHLY CHARGES 67.57
67.57
3085 RECREATION FACILITY MAINT
3085.65110 KROMER CO. LLC.LINE CUTTER 1,999.00
3085.65110 JOHN DEERE LANDSCAPES ATHLETIC FIELD MARKING PAINT 1,115.52
3085.65110 BSN SPORTS 300' HOMERUN FENCE PACKAGE 1,839.99
3085.65110 JOHN DEERE LANDSCAPES SNAPSHOT 2.5 TG HERBICIDE 737.58
3085.65110 JOHN DEERE LANDSCAPES 25-0-10 FERTILIZER 4,679.04
3085.65110 KROMER CO. LLC.ULTRA-PRESSURE LINE PAINTER 4,999.00
3085.65110 KROMER CO. LLC.KROMER TRACTOR FIELD COMMANDER 17,455.00
3085.65110 JOHN DEERE LANDSCAPES ATHLETIC FIELD MARKING PAINT 3,815.85
103 of 858
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/15/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3085.65110 KROMER CO. LLC.SHIPPING CHARGES 500.00
37,140.98
3095 CROWN ICE RINK
3095.65040 LAPORT INC JANITORIAL SUPPLIES 22.31
3095.62205 CHICAGO PARENT NEWS MAGAZINE SPRING ICE SHOW AD 684.00
3095.62251 O'HARA CONSTRUCTION REPAIR SKYLIGHT SHAFT L&M 975.00
3095.65040 LAPORT INC JANITORIAL SUPPLIES 10.33
3095.62245 JORSON & CARLSON BLADE SHARPENING 35.49
3095.62245 JORSON & CARLSON BLADE SHARPENING 35.49
3095.62508 PFEIFFER, SHAWN REFEREE ADULT BROOMBALL 270.00
3095.62508 LEVI, MATTHEW REFEREE ADULT BROOMBALL 330.00
3095.62508 KNUTSON, KRISTOFER R.REFEREE ADULT BROOMBALL 510.00
3095.62508 BABICZ, GEORGE S.SCOREKEEPER ADULT BROOMBALL 170.00
3095.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 8,205.71
3095.65040 LAPORT INC JANITORIAL SUPPLIES 33.97
3095.65080 COCA-COLA ENTERPRISES LAKESHOR VENDING RESALE 500.16
3095.64015 NICOR 0632 MONTHLY CHARGES 334.12
3095.62245 MCCAULEY MECHANICAL SERVICE FREEZER REPAIRS 773.10
3095.65040 LAPORT INC JANITORIAL SUPPLIES 698.99
3095.65095 ILLINOIS PAPER COMPANY XEROX PAPER 225.60
13,814.27
3100 SPORTS LEAGUES
3100.65110 SANTO SPORT STORE SOFTBALLS 1,827.45
1,827.45
3130 SPECIAL RECREATION
3130.65025 SAM'S CLUB DIRECT AFTER SCHOOL SNACK 33.38
3130.65025 SAM'S CLUB DIRECT FAMILY CAMP FOOD 107.89
141.27
3205 COMMUNITY RELATIONS
3205.62205 NICKOCORP FARMER'S MARKET POSTERS 68.75
3205.62210 MUMM PRINT SHOP BUSINESS CARDS PROGRAM MANAGER 48.00
116.75
3210 COMMISSION ON AGING
3210.62295 HESTER, JANICE M STIPEND TO BE REIMBURSED BY AO 150.00
150.00
3510 HORTICULTURAL MAINTENANCE
3510.62199 NUTOYS LEISURE PRODUCTS PARK PLAY EQUIPMENT 1,283.00
3510.62199 WHITE, HOWARD L. & ASSOCIATES, COUNTOURED BENCH 1,000.00
3510.65005 JOHN DEERE LANDSCAPES AQUATROL RADIANCE 105.26
2,388.26
3515 PARKWAY TREE MAINTENANCE
3515.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 35.37
35.37
3605 ECOLOGY CENTER
3605.65095 OFFICE DEPOT OFFICE SUPPLIES 74.21
3605.65050 ALARM DETECTION SYSTEMS, INC. ALARM SYSTEM ANNUAL CHARGES 497.64
3605.65025 SAM'S CLUB DIRECT POPCORN OIL 41.84
104 of 858
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/15/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3605.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 361.57
3605.64015 NICOR 0632 MONTHLY CHARGES 154.91
3605.64005 COMED MONTHLY CHARGES 28.66
1,158.83
3700 ARTS COUNCIL
3700.62665 MITCHELL MUSEUM OF AMERICAN IN GRANT PYMT PER CONTRACT 600.00
3700.62665 EVANSTON ESCOLA DE SAMBA GRANT PAYMENT PER CONTRACT 600.00
3700.62665 OPEN STUDIO PROJECT GRANT PAYMENT PER CONTRACT 600.00
3700.62665 ART ENCOUNTER GRANT PAYMENT PER CONTRACT 800.00
3700.62665 MUSE OF FIRE THEATRE COMPANY GRANT PYMT PER CONTRACT 600.00
3700.62665 NEXT THEATRE COMPANY GRANT PYMT PER CONTRACT 600.00
3700.62665 EVANSTON DANCE ENSEMBLE GRANT PYMT PER CONTRACT 600.00
3700.62665 MUSIC INSTITUTE OF CHICAGO GRANT PYMT PER CONTRACT 800.00
3700.62506 NORTHWESTERN UNIVERSITY WORK- WORK STUDY JAN - MARCH 2012 515.65
3700.62665 EVANSTON SYMPHONY ORCHESTRA GRANT PYMT PER CONTRACT 1,000.00
3700.62665 EVANSTON IN SCHOOL MUSIC ASSOC GRANT PYMT PER CONTRACT 800.00
7,515.65
3710 NOYES CULTURAL ARTS CTR
3710.65085 USA MOBILITY WIRELESS, INC.EQPMNT CHARGE PAGER ACCT CLOSE 127.95
3710.64015 NICOR 0632 MONTHLY CHARGES 269.32
3710.65110 OCKWELL, ELIZABETH ARTIST COMMISSION GALLERY SALE 1,827.50
3710.65040 LAPORT INC JANITORIAL SUPPLIES 177.84
3710.62665 EVANSTON ART CENTER GRANT PYMT PER CONTRACT 800.00
3,202.61
3805 FACILITIES ADMINISTRATION
3805.62376 NICOR 0632 MONTHLY CHARGES 124.87
3805.64015 NICOR 0632 MONTHLY CHARGES 147.17
3805.64005 COMED MONTHLY CHARGES 89.89
3805.64005 COMED MONTHLY CHARGES 216.53
578.46
3806 CIVIC CENTER SERVICES
3806.64015 NICOR 0632 MONTHLY CHARGES 360.65
3806.65040 LAPORT INC JANITORIAL SUPPLIES 166.00
3806.64015 NICOR 0632 MONTHLY CHARGES 101.10
627.75
3807 CONSTRUCTION AND REPAIRS
3807.65050 STANLEY SECURITY SOLUTIONS LOCK WORK 472.16
3807.62280 FEDERAL EXPRESS CORP.SHIPPING 21.38
493.54
244502 CHILDHOOD LEAD POISONING GRANT
244502.62190 VALUE REMODELING CASE SF1 010-11 1029 DARROW 600.00
600.00
748,251.85
00185 LIBRARY FUND
4805 LIBRARY YOUTH SERVICES
4805.65630 BAKER & TAYLOR JUV PRINT 408.04
4805.65641 MIDWEST TAPE JUV AV 80.98
105 of 858
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/15/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
4805.65641 BAKER & TAYLOR JUV AV AND ADULT AV 67.52
4805.65641 BAKER & TAYLOR ADULT AV AND JUV AV 22.04
4805.65630 BAKER & TAYLOR JUV PRINT 1,493.53
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 10.19
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 9.59
4805.65630 BOOK WHOLESALERS INC.JUVENILE PRINT 4.29
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 87.36
4805.65630 MARSHALL CAVENDISH CORP.JUV PRINT 177.93
4805.65641 RANDOM HOUSE INC JUV AV 40.00
4805.65630 BAKER & TAYLOR JUV PRINT 1,089.85
4805.65630 BAKER & TAYLOR JUV PRINT 2,023.91
4805.65630 BAKER & TAYLOR JUV PRINT 148.12
4805.65630 BAKER & TAYLOR JUV PRINT 288.48
4805.65630 BAKER & TAYLOR JUV PRINT 361.31
4805.65630 BAKER & TAYLOR JUV PRINT 945.13
4805.65630 BAKER & TAYLOR JUV PRINT 726.35
4805.65630 BAKER & TAYLOR JUV PRINT 8.37
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 22.78
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 6.49
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 9.59
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 313.13
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 10.38
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 16.98
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 125.80
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 36.77
4805.65630 BAKER & TAYLOR JUV PRINT 151.50
8,686.41
4806 LIBRARY ADULT SERVICES
4806.65630 BAKER & TAYLOR ADULT PRINT 318.15
4806.65630 BAKER & TAYLOR ADULT PRINT 967.17
4806.65641 BAKER & TAYLOR JUV AV AND ADULT AV 188.70
4806.65641 BAKER & TAYLOR ADULT AV 25.36
4806.65641 BAKER & TAYLOR ADULT AV 256.35
4806.65641 BAKER & TAYLOR ADULT AV AND JUV AV 132.16
4806.65641 BAKER & TAYLOR ADULT AV 106.48
4806.65630 BAKER & TAYLOR ADULT PRINT 22.77
4806.65630 BAKER & TAYLOR ADULT PRINT 164.82
4806.65630 BAKER & TAYLOR ADULT PRINT 203.76
4806.65630 BAKER & TAYLOR ADULT PRINT 125.31
4806.65630 BAKER & TAYLOR ADULT PRINT 186.84
4806.65630 BAKER & TAYLOR ADULT PRINT 1,798.60
4806.65630 BAKER & TAYLOR ADULT PRINT 266.08
4806.65630 BAKER & TAYLOR ADULT PRINT 1,440.55
4806.65641 BLACKSTONE AUDIO BOOKS INC.ADULT AV 10.00
4806.65641 BLACKSTONE AUDIO BOOKS INC.ADULT AV 171.75
4806.65641 RANDOM HOUSE INC ADULT AV 56.25
4806.65641 RECORDED BOOKS INC.ADULT AV 33.00
4806.65641 RECORDED BOOKS INC.ADULT AV 13.90
4806.65630 BAKER & TAYLOR ADULT PRINT 1,473.62
106 of 858
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/15/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
4806.65630 BAKER & TAYLOR ADULT PRINT 1,448.17
4806.65630 BAKER & TAYLOR ADULT PRINT 1,059.32
4806.65630 BAKER & TAYLOR ADULT PRINT 144.51
4806.65630 BAKER & TAYLOR ADULT PRINT 1,706.61
4806.65630 BAKER & TAYLOR ADULT PRINT 856.39
4806.65630 BAKER & TAYLOR ADULT PRINT 1,772.88
4806.65630 BAKER & TAYLOR ADULT PRINT 68.68
4806.65630 BAKER & TAYLOR ADULT PRINT 918.07
4806.65630 BAKER & TAYLOR ADULT PRINT 323.02
4806.65630 BAKER & TAYLOR ADULT PRINT 120.35
4806.65630 BAKER & TAYLOR ADULT PRINT 22.20
4806.65630 BAKER & TAYLOR ADULT PRINT 256.27
4806.65630 BAKER & TAYLOR ADULT PRINT 118.85
4806.65630 BAKER & TAYLOR ADULT PRINT 370.37
4806.65630 BAKER & TAYLOR ADULT PRINT 123.32
4806.65630 BAKER & TAYLOR ADULT PRINT 574.31
4806.65630 BAKER & TAYLOR ADULT PRINT 241.38
4806.65641 BAKER & TAYLOR ADULT AV 20.57
4806.65641 BAKER & TAYLOR ADULT AV 11.00
4806.65641 BAKER & TAYLOR ADULT AV 14.69
4806.65641 BAKER & TAYLOR ADULT AV 32.32
4806.65641 BAKER & TAYLOR ADULT AV 73.43
4806.65641 BAKER & TAYLOR ADULT AV 136.51
4806.65641 BAKER & TAYLOR ADULT AV 20.29
4806.65641 BAKER & TAYLOR ADULT AV 22.01
4806.65641 BAKER & TAYLOR ADULT AV 20.54
4806.65641 BAKER & TAYLOR ADULT AV 14.68
4806.65641 BAKER & TAYLOR ADULT AV 58.77
4806.65635 CHICAGO TRIBUNE PERIODICALS 390.00
4806.65641 MIDWEST TAPE ADULT AV 150.96
4806.65641 BLACKSTONE AUDIO BOOKS INC.ADULT AV 696.75
19,748.84
4825 LIBRARY NORTH BRANCH
4825.64015 NICOR 0632 MONTHLY CHARGES 59.06
59.06
4835 LIBRARY TECHNICAL SERVICES
4835.65100 HIGHSMITH CO., INC.TECH SERVICES OFFICE SUPPLIES 698.00
4835.62340 COOPERATIVE COMPUTER SERVICES LIBRARY COMPUTER SERVICES 801.35
1,499.35
4840 LIBRARY MAINTENANCE
4840.62225 CINTAS #769 MAT SERVICE 64.19
4840.62245 AMERICAN MESSAGING PAGER 5.30
4840.65040 LAPORT INC JANITORIAL SUPPLIES 740.80
4840.62225 CINTAS #769 JANITORIAL SUPPLIES 64.19
874.48
4845 LIBRARY ADMINISTRATION
4845.65095 OFFICE DEPOT OFFICE SUPPLIES 127.53
4845.62360 ILLINOIS LIBRARY ASSOCIATION MEMBERSHIP DUES 375.00
107 of 858
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/15/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
4845.65095 OFFICE DEPOT OFFICE SUPPLIES 49.40
4845.65095 OFFICE DEPOT OFFICE SUPPLIES 13.98
4845.65095 OFFICE DEPOT OFFICE SUPPLIES 228.06
793.97
31,662.11
00190 HPRP GRANT FUND
4901 HPRP GRANTS
4901.63156 CONNECTIONS FOR THE HOMELESS HOMELESS PREVENTION 1,095.99
4901.63160 CONNECTIONS FOR THE HOMELESS HOMELESS PREVENTION 213.52
4901.63157 CONNECTIONS FOR THE HOMELESS HOMELESS PREVENTION 4,379.52
4901.63158 CONNECTIONS FOR THE HOMELESS HOMELESS PREVENTION 74.31
4901.63159 CONNECTIONS FOR THE HOMELESS HOMELESS PREVENTION 191.56
5,954.90
5,954.90
00195 NEIGHBOR.STABILIZATION PROGRAM
5005 NSP-GENERAL ADMINISTRATION
5005.62295 SAUL, JOLENE PARKING REIMB.20.00
20.00
5006 PROGRAM DELIVERY
5006.62205 EVANSTON ROUND TABLE LLC WEB LINK BANNER 125.00
5006.62205 EVANSTON ROUND TABLE LLC 1/4 PAGE COLOR AD 334.00
5006.62205 CHICAGO TRIBUNE ONLINE CAMPAIGN/LIVE EVANSTON 960.00
1,419.00
1,439.00
00205 EMERGENCY TELEPHONE SYSTEM
5150 EMERGENCY TELEPHONE SYSTM
5150.62509 SUNGARD PUBLIC SECTOR, INC.DIGITAL MAPPING SOFTWARE MAINT 5,504.60
5150.64505 AT & T 8100 COMMUNICATION CHARGES 881.25
5150.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 2,774.73
5150.65625 PIONEER PRESS MOTOROLA PORTABLE RADIO BID 65.60
5150.64505 AT & T COMMUNICATION CHARGES 6,105.46
15,331.64
15,331.64
00215 CDBG FUND
5170 PUBLIC IMPROVEMENTS
5170.63030 D' LAND CONSTRUCTION LLC 2011 BLOCK CURB, SIDEWALK, ADA 7,040.40
7,040.40
5200 HOUSING ASSISTANCE
5200.62905 VALUE REMODELING DOOR REPLACEMENT-1800 MULFORD 1,850.00
1,850.00
8,890.40
00220 CD LOAN FUND
5280 SINGLE FAM REHAB PROGRAM
5280.62190 COOK COUNTY RECORDER OF DEEDS RECORDINGS 974.00
5280.65535 NORTH ELECTRIC, INC., DBA VALE CASE SF 1010-11 1029 DARROW 2,000.00
108 of 858
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/15/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
5280.62190 COOK COUNTY RECORDER OF DEEDS RECORDINGS 604.00
5280.62190 CHICAGO TITLE INSURANCE REHAB LOAN 140.00
3,718.00
5285 MULTI FAM REHAB PROGRAM
5285.65535 STAT ANALYSIS CORPORATION CASE MF 095-12-629-31 HOWARD 20.00
5285.65535 DESIGN COMFORT HVAC, INC CASE MF 095-12 DUCT WORK 6,982.00
5285.65535 PHOENIX CONSTRUCTION COMPANY O CASE MF 095-12-629-31 HOWARD 26,390.00
33,392.00
37,110.00
00225 ECONOMIC DEVELOPMENT FUND
5300 ECON. DEVELOPMENT FUND
5300.65625 DELL COMPUTER CORP.DELL LAPTOP 929.39
5300.65522 WEST END BUSINESS ASSOCIATION BUSINESS DISTRICT IMPROVEMENTS 2,055.00
2,984.39
2,984.39
00240 HOME FUND
5430 HOME FUND
5430.65535 HOUSING OPPORTUNITY DEVELOPMEN DRAW 3-131 CALLAN REHAB 14,276.00
14,276.00
14,276.00
00250 AFFORDABLE HOUSING FUND
5465 AFFORDABLE HOUSING
5465.51631 SPATZ, ANDREW REFUND HOUSING DEMO TAX 10,000.00
10,000.00
10,000.00
00300 WASHINGTON NATL TIF DEBT SERV
5470 WASHINGTON NAT'L TIF DS
5470.65502 GILCO SCAFFOLDING CO SCAFFOLDING FOR SHERMAN 4,368.00
4,368.00
4,368.00
00330 HOWARD RIDGE TIF
5860 HOWARD RIDGE TIF
5860.64015 NICOR 0632 MONTHLY CHARGES 37.12
5860.62706 SKYLINE AT EVANSTON, LLC PROPERTY TAX REFUND-415 HOWARD 238,915.42
5860.64015 NICOR 0632 MONTHLY CHARGES 6.50
5860.64015 NICOR 0632 MONTHLY CHARGES 28.65
5860.64015 NICOR 0632 MONTHLY CHARGES 175.23
5860.64015 NICOR 0632 MONTHLY CHARGES 41.07
239,203.99
239,203.99
00415 CAPITAL IMPROVEMENTS FUND
415175 CIVIC CTR RENOVATIONS
415175.62145 COMED *FIRE PUMP CONNECTION 1,277.86
1,277.86
109 of 858
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/15/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
415721 FIRING RANGE UPGRADE
415721.65050 G.A. JOHNSON AND SON CHANGE ORDER #1 13,256.41
415721.65050 G.A. JOHNSON AND SON CHANGE ORDER #2 ADDTL PIPING 7,986.37
415721.65050 G.A. JOHNSON AND SON CHANGE ORDER #2 ADDTL PIPING 1.22
21,244.00
415822 FIRE STATION #1 MECHAN UPGRADE
415822.62205 CHICAGO TRIBUNE BID #12-115 LEGAL AD 847.00
847.00
415854 ALLEY PAVING - CITY SHARE
415854.65515 COOK COUNTY RECORDER OF DEEDS RECORDINGS 1,560.00
415854.65515 COOK COUNTY RECORDER OF DEEDS RECORDINGS 120.00
1,680.00
416138 2011 PARKING REPAIR PROJECTS
416138.62225 BULLEY & ANDREWS, LLC COMPREHENSIVE PARKING 88.58
416138.62225 BULLEY & ANDREWS, LLC COMPREHENSIVE PARKING 258,411.42
416138.65515 WISS, JANNEY, ELSTNER ASSOCIAT CHANGE ORDER #3 SHERMAN PLAZA 32,981.31
416138.62225 BULLEY & ANDREWS, LLC CHANGE ORDER #1 PERMITS AND 2,130.62
293,611.93
318,660.79
00420 SPEC ASSESS CAP PROJECT FUND
6365 SPECIAL ASSESSMENT
6365.65515 PIONEER PRESS PUBLIC NOTICE 401.60
6365.65515 PIONEER PRESS PUBLIC NOTICE 401.60
803.20
803.20
00505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
7005.52505 SOUTHALL, PEPPI & TOMMY REFUND OVERPAYMENT TICKET 30.00
30.00
7015 PARKING LOTS & METERS
7015.62375 MCGAW YMCA 1ST QRT PARKING METER 5,682.71
7015.62375 CHICAGO TRANSIT AUTHORITY RENTAL 990.00
6,672.71
7025 CHURCH STREET GARAGE
7025.53515 KASTAN, JENNA ACCESS CARD REFUND 25.00
7025.53515 CORNELL, MICHAEL ACCESS CARD REFUND 25.00
7025.53515 JORDAN, EMILY ACCESS CARD REFUND 25.00
7025.53515 ZHANG, DIYA ACCESS CARD REFUND 25.00
7025.64505 CALL ONE COMMUNICATION CHARGES 945.42
7025.64505 CALL ONE *CITY SERVICES PHONE BILL 947.27
7025.53515 SPENCER, EMILY ACCESS CARD REFUND 25.00
7025.53515 RAIMAN, ELIZABETH ACCESS CARD REFUND 25.00
7025.53515 BURNS, MICHAEL ACCESS CARD REFUND 25.00
2,067.69
7036 SHERMAN GARAGE
7036.64505 CALL ONE COMMUNICATION CHARGES 1,812.37
110 of 858
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/15/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7036.53515 ZACHVICH, SANDRA ACCESS CARD REFUND 25.00
7036.53515 LEUNG, RACHEL ACCESS CARD REFUND 25.00
7036.53515 CLARK, MITCH ACCESS CARD REFUND 25.00
7036.53515 SCHIFF, KELLY ACCESS CARD REFUND 25.00
7036.62509 REVCON TECHNOLOGIES, INC.SERVICE CONTRACT MAINTENANCE 929.43
7036.64505 AT & T COMMUNICATION CHARGES 103.35
7036.53515 BRIGGS, JENNIFER ACCESS CARD REFUND 25.00
7036.53515 HAUSER, ANDREW ACCESS CARD REFUND 25.00
7036.53515 GREGOROVA, IVA ACCESS CARD REFUND 25.00
7036.53515 MARRA, MICHAEL ACCESS CARD REFUND 25.00
7036.53515 GLEASON, JENNIFER ACCESS CARD REFUND 25.00
7036.53515 DEJAN, STEPHANIE ACCESS CARD REFUND 25.00
7036.53515 ROH, JAMES ACCESS CARD REFUND 25.00
7036.53515 MUSTAFA, MALIHA A.ACCESS CARD REFUND 25.00
7036.53515 MCCALL, JOANNE ACCESS CARD REFUND 25.00
7036.53515 MCCALL, ASHLEY ACCESS CARD REFUND 25.00
7036.53515 MADDOX, LOREN ACCESS CARD REFUND 25.00
7036.53515 LEE, SAMSON ACCESS CARD REFUND 25.00
7036.53515 LAM, SHAHIN ACCESS CARD REFUND 25.00
7036.53515 GHAFFAR, OMAR ACCESS CARD REFUND 25.00
7036.53515 CHADWICK, RANDALL ACCESS CARD REFUND 25.00
7036.53515 ACKER, LISA ACCESS CARD REFUND 25.00
7036.64505 CALL ONE *CITY SERVICES PHONE BILL 1,809.13
5,154.28
7037 MAPLE GARAGE
7037.53515 FLANNAGAN, JOSEPH ACCESS CARD REFUND 200.00
7037.53515 WANG, BELGIE ACCESS CARD REFUND 25.00
7037.53515 CROCKER JR., PERCY V.ACCESS CARD REFUND 25.00
7037.64505 CALL ONE *CITY SERVICES PHONE BILL 1,243.30
7037.64505 CALL ONE COMMUNICATION CHARGES 1,261.24
7037.53515 NATIONAL GEOGRAPHIC ACCESS CARD REFUND 25.00
7037.53515 ANDERSON, CHRISTINE ACCESS CARD REFUND 25.00
7037.53515 WARD-GIBSON, TINA ACCESS CARD REFUND 25.00
7037.53515 STEFANOVO, ANTONIYA ACCESS CARD REFUND 25.00
7037.53515 KNOX, PEGGIN ACCESS CARD REFUND 25.00
7037.53515 CASTRO, ROSELY ACCESS CARD REFUND 25.00
7037.53515 BERSKI, JOSH O.ACCESS CARD REFUND 25.00
7037.53515 BEAMAN, GLORIA ACCESS CARD REFUND 25.00
2,954.54
16,879.22
00510 WATER FUND
510 WATER FUND
510.22700 YODER, DAVID WATER REFUND 51.84
510.22700 REBECHINI, ALICE WATER REFUND 74.60
510.22700 EMERSON LLC, JACKSON WATER REFUND 135.70
510.22700 ALTI SOURCE SOLUTIONS WATER REFUND 173.45
510.22700 DAMUTZ, EDWARD WATER REFUND 16.16
510.22700 GOLDING, MICHELE WATER REFUND 40.84
492.59
111 of 858
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/15/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7100 WATER GENERAL SUPPORT
7100.62360 APWA - ILLINOIS PUBLIC SERVICE MEMBERSHIPS 276.00
7100.65095 OFFICE DEPOT OFFICE SUPPLIES FOR FY 2012 124.64
7100.65095 OFFICE DEPOT OFFICE SUPPLIES FOR FY 2012 31.73
7100.65095 OFFICE DEPOT OFFICE SUPPLIES FOR FY 2012 15.28
7100.62295 JANES, JAMES REIMB. ERTC CLASS 153.62
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 155.62
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 158.37
915.26
7105 PUMPING
7105.64505 CALL ONE *CITY SERVICES PHONE BILL 149.29
7105.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 73,584.50
7105.64005 COMED MONTHLY CHARGES 60.75
7105.64505 CALL ONE COMMUNICATION CHARGES 150.39
7105.64015 NICOR 0632 MONTHLY CHARGES 945.64
74,890.57
7110 FILTRATION
7110.65030 PRISTINE WATER SOLUTIONS, INC. BLENDED ORTHO-POLYPHOSPHATE 20,213.75
7110.62420 METROPOLITAN WATER RECLAIMATION ANNUAL SLUDGE DISPOSAL 81,566.00
7110.62420 METROPOLITAN WATER RECLAIMATION ANNUAL SLUDGE DISPOSAL 30,411.97
132,191.72
7115 DISTRIBUTION
7115.65055 HD SUPPLY WATERWORKS 24" VALVE BOX EXTENSION #60 230.00
7115.65051 OZINGA CHICAGO RMC, INC.FY2012 CONCRETE PURCHASE 1,350.00
7115.65055 HD SUPPLY WATERWORKS VALVE BOX TOP SECTION 864.00
7115.65055 HD SUPPLY WATERWORKS 5-1/4"X9" VALVE BOX RISER 368.50
7115.65055 HD SUPPLY WATERWORKS VALVE BOX BOTTOM SECTION 542.50
7115.65055 HD SUPPLY WATERWORKS VALVE BOX COVER (WATER)148.50
7115.65055 HD SUPPLY WATERWORKS 18" VALVE BOX EXTENSION #59 201.50
7115.65051 OZINGA CHICAGO RMC, INC.FY2012 CONCRETE PURCHASE 930.00
7115.65051 OZINGA CHICAGO RMC, INC.FY2012 CONCRETE PURCHASE 828.00
7115.65051 OZINGA CHICAGO RMC, INC.FY2012 CONCRETE PURCHASE 1,108.00
7115.65051 OZINGA CHICAGO RMC, INC.FY2012 CONCRETE PURCHASE 1,142.00
7115.65055 MID AMERICAN WATER OF WAUCONDA 6" WB67 HYDRANT EXTENSION 862.23
7115.65055 MID AMERICAN WATER OF WAUCONDA 12" WB67 HYDRANT EXTENSION 676.34
7115.65055 MID AMERICAN WATER OF WAUCONDA 18" WB67 HYDRANT EXTENSION 785.76
7115.65051 OZINGA CHICAGO RMC, INC.FY2012 CONCRETE PURCHASE 930.00
10,967.33
7120 WATER METER MAINTENANCE
7120.65070 BADGER METER, INC.WATER METERS - BID #10-19 1,162.80
7120.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 207.03
7120.65070 BADGER METER, INC.WATER METERS - BID #10-19 1,710.00
7120.65070 BADGER METER, INC.WATER METERS - BID #10-19 6,500.00
9,579.83
7125 OTHER OPERATIONS
7125.62180 PIONEER PRESS LEGAL AD FOR BID - MUNICIPAL 46.40
7125.65080 MID AMERICAN WATER OF WAUCONDA 6" MJ RWG VALVE W/ACCESSORIES 563.00
7125.65080 MID AMERICAN WATER OF WAUCONDA 8"X6" STAINLESS STEEL TAPPING 1,053.00
112 of 858
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/15/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7125.65080 HD SUPPLY WATERWORKS SERVICE BOX WITH 2" THREADS 535.50
7125.65080 HD SUPPLY WATERWORKS SERVICE BOX WITH 2" THREADS 892.50
3,090.40
232,127.70
00513 WATER-DEPR, IMPROV & EXTENSION
733048 FILTER REHAB ( #19-#24)
733048.65515 KENO & SONS, CONSTRUCTION 1964 FILTER ADDITION REHAB 174,225.00
174,225.00
733067 SECURITY IMPROVEMENTS - WATER
733067.65515 MATRIX SYSTEMS, INC. QUOTE# 111212-3885 425.00
733067.65515 MATRIX SYSTEMS, INC. FREIGHT COSTS 26.64
733067.65515 MATRIX SYSTEMS, INC. QUOTE# 111212-3885 8,065.00
8,516.64
733078 SCADA SYSTEM IMPROVEMENTS
733078.65515 ALLAN INTEGRATED CONTROL SYSTE SCADA SYSTEM UPGRADES 120,395.00
120,395.00
733113 PUMP. STATON SWITCHGEAR REPAIR
733113.65515 BROADWAY ELECTRIC, INC.5kV MCC REPLACEMENT 25,312.05
25,312.05
328,448.69
00515 SEWER FUND
7400 SEWER MAINTENANCE
7400.62245 DELL COMPUTER CORP.DELL COMPUTER 881.28
7400.62461 PIONEER PRESS LEGAL AD FOR BID - 2012 CIPP 63.20
944.48
944.48
00520 SOLID WASTE FUND
7685 REFUSE COLLECT & DISPOSAL
7685.62405 WELLS FARGO BANK- SWANCC SWANCC OPERATIONS & MAINT.46,351.37
7685.68310 WELLS FARGO BANK- SWANCC SWANCC CAPITAL COSTS 3,965.20
50,316.57
7690 RESIDENTIAL RECYCLING COL
7690.62415 SOLID WASTE AGENCY NORTHERN CO FY2012 SWANCC RECYCLING 1,501.97
7690.64005 COMED MONTHLY CHARGES 639.45
2,141.42
7695 YARD WASTE COLLECTION
7695.62415 THELEN MATERIALS, LLC LEAF DISPOSAL 2,400.00
2,400.00
54,857.99
00600 FLEET SERVICES
7705 GENERAL SUPPORT
7705.64505 CALL ONE *CITY SERVICES PHONE BILL 241.02
7705.64505 CALL ONE COMMUNICATION CHARGES 241.02
482.04
113 of 858
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/15/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710 MAJOR MAINTENANCE
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 23.08
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 10.68
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 11.54
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 6.36
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 66.29
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 2.68
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 5.25
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 9.00
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 17.14
7710.62360 APWA - ILLINOIS PUBLIC SERVICE MEMBERSHIPS 276.00
7710.65060 WIRFS INDUSTRIES INC.FIRE EQUIPMENT ANNUAL INSPECTI 2,739.84
7710.65035 WORLD FUEL SERVICES, INC./TEXO FUEL PURCHASES 25,286.44
7710.65035 WORLD FUEL SERVICES, INC./TEXO FUEL PURCHASES 29,871.28
7710.65035 WORLD FUEL SERVICES, INC./TEXO FUEL PURCHASES 30,113.74
7710.65060 AETNA TRUCK PARTS, INC.2 BRAKE CHAMBERS 124.27
7710.65060 AETNA TRUCK PARTS, INC.LEVEL VALVE 364.33
7710.65060 CHICAGO INTERNATIONAL TRUCKS, OUTSIDE REPAIR #317 2,188.56
7710.65060 CHICAGO INTERNATIONAL TRUCKS, 4 SLACK ADJUSTERS 276.93
7710.65060 CHICAGO INTERNATIONAL TRUCKS, BRAKE DRUM 163.90
7710.65060 CHICAGO INTERNATIONAL TRUCKS, SLACK ADJUSTER 94.31
7710.65060 CHICAGO INTERNATIONAL TRUCKS, 8 AIR FILTERS 228.05
7710.65060 CHICAGO PARTS & SOUND, LLC FILTER ASSYM.-FUEL 70.80
7710.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 169.09
7710.62355 CINTAS #22 WEEKLY UNIFORM SERV.113.52
7710.62355 CINTAS #769 WEEKLY MAT SERV.152.90
7710.65060 CUMBERLAND SERVICENTER STRAP DOOR CHECK 89.98
7710.65060 CUMBERLAND SERVICENTER 2 WASHER RESERVOIRS 190.48
7710.65060 CUMBERLAND SERVICENTER LATCH DOOR 132.00
7710.65060 CUMMINS N POWER, LLC.VALVE 498.27
7710.65060 DOUGLAS TRUCK PARTS DRAW BAR 68.02
7710.65060 EVANSTON CAR WASH & DETAIL CEN 6 X WASHES 59.94
7710.65060 FREEWAY FORD TRUCK SALES FUEL TRANSFER PUMP 180.81
7710.65060 FREEWAY FORD TRUCK SALES ACCELERATOR PEDAL 50.62
7710.65060 FULL THROTTLE MARINE, INC.OUTSIDE REPAIR #433 6,388.27
7710.65060 GOLF MILL FORD CONVEX MIRROR 39.49
7710.65060 GRAINGER, INC., W.W.GLOVES-CHEMICAL RESISTANT 44.44
7710.65060 INTERSTATE BATTERY OF NORTHERN 2 TRAILER BRAKE BATTERIES 39.90
7710.65060 INTERSTATE BATTERY OF NORTHERN BATTERIES 418.85
7710.65060 LAWSON PRODUCTS, INC.FUSION BOND ADHESIVE/NUTS BOLT 456.86
7710.65060 LEACH ENTERPRISES, INC.8 AIR BRAKE HOSE CONNECTORS 84.40
7710.65060 NORTH SHORE TOWING TOW & HOOK-MEDIUM DUTY 145.00
7710.65060 NORTH SHORE TOWING TOW & HOOK-MEDIUM DUTY 362.50
7710.65060 P & G KEENE ELECTRICAL STARTER 195.00
7710.65065 POMP'S TIRE SERVICE, INC.4 MOUNTED TIRES 146.00
7710.65065 POMP'S TIRE SERVICE, INC.1 RECAP TIRE 177.84
7710.65060 R.N.O.W., INC.FILTER ELEMENT/STRAINER 217.09
7710.65060 R.N.O.W., INC.SUCTION LINE FILTER 162.50
7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO OUTSIDE REPAIR #45 2,658.68
7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO OUTSIDE REPAIR #67 2,134.08
114 of 858
CITY OF EVANSTON, ILR5504003B
BILLS LIST
05/15/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 STANDARD EQUIPMENT COMPANY VALVE, MANUAL TIPPER 449.99
7710.65060 STANDARD EQUIPMENT COMPANY 20 SIDE BROOMS 3,096.38
7710.65060 STANDARD EQUIPMENT COMPANY 11 DIRT SHOES SWEEPERS 603.65
7710.65060 SUNNYSIDE PARTS WAREHOUSE WIRING 27.20
7710.65060 TERMINAL SUPPLY CO.MULTIPLE MINI FUSES 254.52
7710.65060 TERMINAL SUPPLY CO.LOW PROFILE MINI FUSE 18.48
7710.65060 TERMINAL SUPPLY CO.STUD TOP BATTERY NUT 40.03
7710.65060 TERMINAL SUPPLY CO.NUTS/BOLTS 471.89
7710.65065 WENTWORTH TIRE SERVICE 8 NEW TIRES 733.96
7710.65060 WEST SIDE TRACTOR THROTTLE 265.60
7710.65060 WHEELED COACH 2 LATCHES 41.47
7710.65060 WHOLESALE DIRECT INC LAMP HOLER & BRACKET 91.54
7710.65060 WHOLESALE DIRECT INC LED LAMP KIT 56.37
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 88.20
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 18.68
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 23.07
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 18.58
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 8.46
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 8.46
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 4.64
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 11.18
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 23.60
113,682.95
114,164.99
00605 INSURANCE FUND
7801 EMPLOYEE BENEFITS
7801.66054 SENIORS CHOICE MONTHLY PREMIUM MAY 2012 1,649.05
1,649.05
1,649.05
00700 FIREFIGHTERS PENSION FUND
8000 FIREFIGHTERS' PENSION
8000.61755 AMERICAN CENTER FOR SPINE & NE *PHYSICIAN NARRATIVE REPORT 750.00
8000.61755 PERKISER, JASON *MEDICAL EXAM 102.02
852.02
852.02
00705 POLICE PENSION FUND
8100 POLICEMEN'S PENSION
8100.61755 SKBA CAPITAL MANAGEMENT *1ST QTR FIXED INCOME MNG 9,601.42
8100.61755 OTTOSEN BRITZ KELLY COOPER *LEGAL SERVICES 1,795.09
8100.61755 WALL AND ASSOCIATES *1ST QTR ADVISORY FEE 4,273.09
8100.61755 GREAT LAKES ADVISORS, INC *1ST QTR FIXED INCOME MNG 6,196.38
21,865.98
21,865.98
2,210,725.49
115 of 858
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
Supplemental Bills List Attachment
General
1910.62655 Secap Secap Lease Monthly 255.05
255.05
Insurance
Various Various Worker's Comp 10,588.89
Various Various Casualty Loss 901.85
Various Various Casualty Loss 13,731.80
Various Various Worker's Comp 64,485.18
Various Various Worker's Comp 5,407.94
Various IPBC Health Insurance Premium 1,058,801.00
1,153,916.66
NSP2
Various Brinshore Development LLC NSP2 Real Estate Activities 237,846.43
237,846.43
Sewer
7505.68305 IEPA Loan Disbursement Sewer Imp 566,552.99
7500.68305 IEPA Loan Disbursement Sewer Imp 122,672.77
7580.68305 IEPA Loan Disbursement Sewer Imp 66,000.24
7618.68305 IEPA Loan Disbursement Sewer Imp 219,012.81
974,238.81
Various
Various Twin Eagle Natural Gas-March, 2012 39,750.00
39,750.00
Water
7133.68305 IEPA Loan Disbursement Water Imp 33,752.41
33,752.41
2,439,759.36
Grand Total 4,650,484.85
Prepared by Date
Approved by Date
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05/15/2012
116 of 858
ACC.Reports To IntermediateMCH.Merchant Name FIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionADMN SVCS /HUMAN RES - 49925FRED PRYOR CAREERTRACK $ 199.00 03/06/201262295 TRAINING & TRAVELOSHA Compliance WorkshopADMN SVCS /HUMAN RES - 49925COMPLIANCEONLINE $ 429.15 03/26/201262310 HR ONLY - CITY WIDE TRAININGOSHA - CD - Learning the OSHA recordkeeping analysisADMN SVCS /HUMAN RES - 49925ACT WAGE AND HOUR LAW $ 149.00 03/05/201262310 HR ONLY - CITY WIDE TRAININGWebinarADMN SVCS /HUMAN RES - 49925PAPA JOHN'S PIZZA#1012 $ 50.00 03/30/201262310 HR ONLY - CITY WIDE TRAININGIT and HR Healthy Work Environment MeetingADMN SVCS /HUMAN RES - 49925DICE INC $ 495.00 03/08/201262512 RECRUITMENT SERVICESJob Posting - IT Div ManagerADMN SVCS /HUMAN RES - 49925THE RESULTS GROUP $ 419.00 03/21/201262512 RECRUITMENT SERVICESRecruitment- Web Communications SpecialistADMN SVCS /HUMAN RES - 49925BOXWOOD TECH $ 295.00 03/15/201262512 RECRUITMENT SERVICESJob Posting - Civil Engineer IIADMN SVCS /HUMAN RES - 49925JOBTARGET LLC $ 250.00 03/08/201262512 RECRUITMENT SERVICESJob Posting - IT Div ManagerADMN SVCS /HUMAN RES - 49925PAYPAL COMMINDOMED $ 225.00 03/27/201262512 RECRUITMENT SERVICESRecruitment- Web Communications SpecialistADMN SVCS /HUMAN RES - 49925IDEALIST.ORG $ 70.00 03/21/201262512 RECRUITMENT SERVICESRecruitment- Recreation Program Manager EcologyADMN SVCS /HUMAN RES - 49925LUMITY/NPO.NE $ 50.00 03/19/201262512 RECRUITMENT SERVICESRecruitment- Recreation Program Manager EcologyADMN SVCS /HUMAN RES - 49925PRINTABLE PROMOTION $ 77.60 03/19/201265125 OTHER COMMODITIESretirement plaque shippingADMN SVCS/INFO SYS - 49926WUFOO.COM/CHARGE $ 29.95 03/08/201262341 INTERNET SOLUTION PROVIDERSWebsite development toolADMN SVCS/INFO SYS - 49926RIMUHOSTING.COM $ 19.95 03/02/201262341 INTERNET SOLUTION PROVIDERSOffsite payroll backupADMN SVCS/INFO SYS - 49926INTERNATIONAL TRANSACTION $ 0.16 03/02/201262341 INTERNET SOLUTION PROVIDERSOffsite payroll backupADMN SVCS/INFO SYS - 49926ATLASPHONES $ 466.00 03/08/201264540 TELECOMMUNICATIONS - WIRspare i.p. phonesADMN SVCS/INFO SYS - 49926THE SUPPLIES GUYS $ 1,349.05 03/30/201265095 OFFICE SUPPLIEStoner for color printersADMN SVCS/INFO SYS - 49926WWW.ALLHDD.COM $ 254.00 03/14/201265095 OFFICE SUPPLIESsata hard drivesADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 937.17 03/12/201265095 OFFICE SUPPLIEStonerADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 678.54 03/21/201265095 OFFICE SUPPLIEStoner and imaging units for printersADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 538.49 03/16/201265095 OFFICE SUPPLIESdata tapes for backupsADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 528.64 03/27/201265095 OFFICE SUPPLIEStonerADMN SVCS/INFO SYS - 49926PAYPAL VILIS $ 526.00 03/07/201265095 OFFICE SUPPLIESreplacement batteries for serversADMN SVCS/INFO SYS - 49926VISIONEER $ 359.99 03/21/201265095 OFFICE SUPPLIESscanner for interim directorADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 244.84 03/19/201265095 OFFICE SUPPLIEStonerADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 185.70 03/23/201265095 OFFICE SUPPLIEStonerADMN SVCS/INFO SYS - 49926OVR O.CO/OVERSTOCK.COM $ 165.28 03/27/201265095 OFFICE SUPPLIEShard driveADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 71.81 03/23/201265095 OFFICE SUPPLIESwireless miceADMN SVCS/INFO SYS - 49926S A CITGO Q39 $ 30.00 03/14/201265095 OFFICE SUPPLIESfuelADMN SVCS/INFO SYS - 49926CALHOUN EXPRESS IT IT $ 229.46 03/26/201265555 PERSONAL COMPUTER EQHard drives for serversADMN SVCS/INFO SYS - 49926SYX TIGERDIRECTINC $ (20.19)03/07/201265555 PERSONAL COMPUTER EQcredit for taxes chargedADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 549.63 03/29/201265555 PERSONAL COMPUTER EQnetwork management cardsADMN SVCS/PARKIING SVCS - 49930DURAY FLUORESCENT MFG $ 163.00 03/29/201265050 BUILDING MAINTENANCE MATERIALDuray Florescent Fixtures for Sherman PlazaADMN SVCS/PARKIING SVCS - 49930THE HOME DEPOT 1902 $ 39.97 03/29/201265050 BUILDING MAINTENANCE MATERIALReplacement Lamps for Church Street GarageADMN SVCS/PARKIING SVCS - 49930DUNCAN PARKING TECH IN $ 104.55 03/28/201265070 OFFICE/OTHER EQ TO MAINTN MATERIAL24 Plastic Coin Chutes for MetersADMN SVCS/PARKIING SVCS - 49930THE HOME DEPOT 1902 $ 64.17 03/08/201265085 MINOR EQUIP & TOOLSCable ties for meter hoods, lubefor meters and safe keyADMN SVCS/PARKIING SVCS - 49930EVANSTON SIGNS AND GRA $ 150.00 03/12/201268205 PUBLIC WKS CONTINGENCIESConstruction signs for Sherman Plaza Facade Inspection (7-11 and Supercuts)ADMN SVCS/PARKIING SVCS - 49930EVANSTON IMPRINTABLES $ 84.30 03/16/201268205 PUBLIC WKS CONTINGENCIESMeter Hoods CTA Project and JewelCITY COUNCIL ADMIN - 49935OMNI SHOREHAM $ 1,131.28 03/12/201262295 TRAINING & TRAVELHotel Accomodations: Ald. Burrus-Mar. 10-14, 2012-Nat'l League of Cities Conference, Washington, DCCITY COUNCIL ADMIN - 49935OMNI SHOREHAM $ 848.46 03/12/201262295 TRAINING & TRAVELHotel Accomodations: Ald. Grover-Mar. 11-14, 2012 - Nat'l League of Cities Conference, Washington, DCCITY COUNCIL ADMIN - 49935OMNI SHOREHAM $ 848.46 03/12/201262295 TRAINING & TRAVELHotel Accomodations: Ald. Tendam-Mar. 11-14, 2012-Nat'l League of Cities Conference, Washington, DCCITY COUNCIL ADMIN - 49935OMNI SHOREHAM $ 848.46 03/12/201262295 TRAINING & TRAVELHotel Accomodatons: Ald. Wynne-Mar. 11-14, 2012-Nat'l League of Cities Conference, Washington, DCCITY COUNCIL ADMIN - 49935OMNI SHOREHAM $ 848.46 03/12/201262295 TRAINING & TRAVELHotel Acccomodations: Ald. Braithwaite-Mar. 11-14, 2012-Nat'l League of Cities Conference, Washington, DCCITY COUNCIL ADMIN - 49935OMNI SHOREHAM $ (848.46)03/14/201262295 TRAINING & TRAVELReimbursement for Hotel Accomodations for Ald. Braithwaite-NLC Conference, Washington, DC - 3/11-14/12CITY COUNCIL ADMIN - 49935NATIONAL LEAGUE OF CIT $ 50.00 03/08/201262360 MEMBERSHIP DUESMembership Dues for Ald. Braithwaite - NBC-LEO (National League of Cities)CITY COUNCIL ADMIN - 49935EVANSTON CHAMBER OF CO $ 90.00 03/12/201262370 EXPENSE ALLOWANCEReimbursement: Evanston Chamber of Commerce State of the City event-Mar. 2, 2012-Ald. Burrus, Holmes & WynneCITY COUNCIL ADMIN - 49935PANINO'S PIZZERIA OR $ 123.70 03/07/201265025 FOODDinner for 3/5/12 Rules Committee meetingBank of America Credit Card Statement for the Period Ending March 31, 20121 of 15May 8, 2012117 of 858
ACC.Reports To IntermediateMCH.Merchant Name FIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending March 31, 2012CITY MGR'S OFF - 49932GEMINICOMPUTERS.COM $ 1,588.37 03/09/201265095 OFFICE SUPPLIESCITY MGR'S OFF - 49932JIMMY JOHN'S # 137 $ 482.00 03/09/201262295 TRAINING & TRAVEL"Evanston Day in Springfield" Dinner for bus ride homeCITY MGR'S OFF - 49932POTBELLY 039 $ 254.26 03/21/201262295 TRAINING & TRAVELWebinar Alliance for Innovation Leadership Training for 25 staffCITY MGR'S OFF - 49932NOYES CAFE INC $ 181.11 03/02/201262295 TRAINING & TRAVELLuncheon with Evanston's Arts LeadersCITY MGR'S OFF - 49932AMTRAK .CO0798256564252 $ 130.60 03/21/201262295 TRAINING & TRAVELMayor Elizabeth Tisdahl and City Manager Wally Bobkiewicz attend Illinois Municipal Legislation Legislative Day in SpringfieldCITY MGR'S OFF - 49932DUNKIN #306178 Q35 $ 38.96 03/27/201262295 TRAINING & TRAVELDepartment Head / Senior Managment MeetingCITY MGR'S OFF - 49932PANERA BREAD #1190 $ 19.64 03/23/201262295 TRAINING & TRAVELCITY MGR'S OFF - 49932CITY OF EVANSTON-CH $ 3.00 03/08/201262295 TRAINING & TRAVELCITY MGR'S OFF - 49932AMTRAK .CO0528104618269 $ (40.00)03/07/201262295 TRAINING & TRAVELRefund of unused ticket "Evanston Day in Springfield" 19437ECITY MGR'S OFF - 49932AMTRAK .CO0531000520506 $ (40.00)03/07/201262295 TRAINING & TRAVELRefund of unused ticket "Evanston Day in Springfield" 18CD05CITY MGR'S OFF - 49932AMTRAK .CO0440682520885 $ (65.30)03/07/201262295 TRAINING & TRAVELRefund of unused ticket "Evanston Day in Springfield" 29D503CITY MGR'S OFF - 49932DOWNTOWN EVANSTON $ 276.00 03/07/201262295 TRAINING & TRAVELEmployee Appreciation Gift CardsCITY MGR'S OFF - 49932JEWEL #3428 $ 31.32 03/06/201262295 TRAINING & TRAVELEvanston Day Springfield (water and soda for bus trip)CITY MGR'S OFF - 49932Dominicks Stor00011379 $ 21.01 03/27/201262295 TRAINING & TRAVELTraining Senior ManagementCITY MGR'S OFF - 49932HOOTSUITE MEDIA INC. $ 5.99 03/07/201262340 IS SUPPORT FEESSocial media dashboard for monitoring keywords, manage multiple social media sites.CITY MGR'S OFF - 49932GODADDY.COM $ 2.95 03/08/201264545 (IS ONLY) PERSONAL COMP SOFTWARE5 email forwarding accounts - renewal (Jon Madziarczyk)CITY MGR'S OFF - 49932MAILCHIMP $ 8.50 03/16/201265010 BOOKS, PUBLICATIONS, MAPSEmail list serveCITY MGR'S OFF - 49932PANINO'S PIZZERIA OR $ 172.67 03/28/201265025 FOODCity Council MeetingCITY MGR'S OFF - 49932Dominicks Stor00017004 $ 74.95 03/26/201265050 BUILDING MAINTENANCE MATERIALFleetwood Jourdain Room DedicationCITY MGR'S OFF - 49932BLICK ART 800 447 1892 $ 34.94 03/23/201265050 BUILDING MAINTENANCE MATERIALFleetwood Jourdain Room DedicationCITY MGR'S OFF - 49932BLICK ART 800 447 1892 $ 11.12 03/26/201265050 BUILDING MAINTENANCE MATERIALFleetwood Jourdain Room DedicationCITY MGR'S OFF - 49932FEDEXOFFICE 00036053 $ 4.50 03/26/201265050 BUILDING MAINTENANCE MATERIALFleetwood Jourdain Room DedicationCITY MGR'S OFF - 49932OFFICE DEPOT #225 $ 61.53 03/01/201265095 OFFICE SUPPLIESTransportation & Parking Committee Name PlatesCITY OF EVAN.-HEALTH & HUMAN S - 28851WALGREENS #2619 $ 163.56 03/01/201262468 IL TOBACCO FREE COMMUNITIES GRANTTobacco Patches for "Break The Habit" ProgramCITY OF EVAN.-HEALTH & HUMAN S - 28851ASEPTICO INC $ 95.00 03/06/201265075 MEDICAL & LAB SUPPLIESBack Support for Dental ChairCITY OF EVANSTON - 28879GOVERNMENT FINANCE OFF $ 595.00 03/27/201262360 MEMBERSHIP DUESMembership Renewal for CIty, Lyons, Gergits and DesaiCITY OF EVANSTON - 28879ILLINOIS GIS ASOCIATIO $ 50.00 03/06/201262360 MEMBERSHIP DUESAnnual ILGISA dues for VarnerCITY OF EVANSTON - 28879ILLINOIS GIS ASOCIATIO $ 50.00 03/15/201262360 MEMBERSHIP DUESAnnual ILGISA dues for AultCITY OF EVANSTON - 28879IL GOVMT FIN OFF ASSOC $ (20.00)03/08/201262360 MEMBERSHIP DUESCredit for overcharge on membershipCITY OF EVANSTON-PUBLIC WORKS - 28823SWANA $ 273.00 03/12/201262360 MEMBERSHIP DUESSWANA Membership DuesCITY OF EVANSTON-PUBLIC WORKS - 28823AMERICAN PUBLIC WORKS $ 71.00 03/16/201265010 BOOKS, PUBLICATIONS, MAPSPublic Works Week PostersCITY OF EVANSTON-PUBLIC WORKS - 28823AMERICAN PUBLIC WORKS $ 360.00 03/06/201268205 PUBLIC WKS CONTINGENCIESAPWA Award Ceremony/LuncheonCITY OF EVANSTON-PUBLIC WORKS/ - 28857DUNCAN PARKING TECH IN $ 1,371.10 03/15/201265070 OFFICE/OTHER EQ TO MAINTN MATERIAL2 Narrow Gauge Coin Collection Boxes w/lidCITY OF EVANSTON-PUBLIC WORKS/ - 28857MTS SAFETY PRODUCTS IN $ 403.67 03/19/201265090 SAFETY EQUIPMENTRaincoats for Crossing GuardsCITY OF EVANSTON-PUBLIC WORKS/ - 28861GOOGLE SketchUp Pro $ 525.94 03/22/201264545 (IS ONLY) PERSONAL COMP SOFTWAREGoogle Sketch Up SoftwareCITY OF EVANSTON-PUBLIC WORKS/ - 28861THE HOME DEPOT 1902 $ 48.14 03/12/201265085 MINOR EQUIP & TOOLSHome Depot - Engineering ToolsCOMM ECON DEV/ADMIN - 50405AMERICAN 00123056660000 $ 368.60 03/09/201262295 TRAINING & TRAVELAirfare for National Symposium on Arts & Entertainment DistrictsCOMM ECON DEV/ADMIN - 50405PANINO'S PIZZERIA OR $ 25.57 03/26/201262295 TRAINING & TRAVELChamber of Commerce Government Relations Committee Lunch - Steve Griffin & Dick PeachCOMM ECON DEV/ADMIN - 50405CITY OF EVANSTON-CH $ 3.00 03/05/201262295 TRAINING & TRAVELParking for Mayor's State of the City Meeting2 of 15May 8, 2012118 of 858
ACC.Reports To IntermediateMCH.Merchant Name FIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending March 31, 2012COMM ECON DEV/ADMIN - 50405NTHP-MAIN ST CONFERENC $ 95.00 03/09/201262295 TRAINING & TRAVELRegistration for National Symposium on Arts & Entertainment DistrictsCOMM ECON DEV/ADMIN - 50405PAYPAL NATIONALFOR $ 65.00 03/26/201262295 TRAINING & TRAVELNational Forum for Black Public Administrators Chicago Chapter for Shanee WestonCOMM ECON DEV/ADMIN - 50405PARKING METER ZONE 4 $ 7.00 03/12/201262295 TRAINING & TRAVELParking for meeting with City-LitCOMM ECON DEV/ADMIN - 50405CITY OF EVANSTON PAY A $ 2.00 03/08/201262295 TRAINING & TRAVELParking for Ward 1 MeetingCOMM ECON DEV/ADMIN - 50405IEDC ONLINE $ 475.00 03/28/201262360 MEMBERSHIP DUESAnnual Membership Fee to Internat'l Econ Devel Council for J. Nyden and N. Radzevich & Access to Website for all COE StaffCOMM ECON DEV/ADMIN - 50405PAYPAL CHICAGOSNOR $ 30.00 03/07/201262490 OTHER PROGRAM COSTSWomen's Business Luncheon RegistrationCOMM ECON DEV/ADMIN - 50405CHICAGOS HOME OF CHI $ 72.48 03/21/201262660 Business attraction/ExpansionStaff Visit / Dinner to Oak Park Branch of Chicken and Waffles. Restaurant proposed at 2424 DempsterCOMM ECON DEV/ADMIN - 50405COOK COUNTY RECORDER O $ 4.00 03/15/201262660 Business attraction/ExpansionProperty ResearchCOMM ECON DEV/ADMIN - 50405CRAIN'S CHICAGO SUBSCR $ 48.98 03/05/201265010 BOOKS, PUBLICATIONS, MAPSSubscription fee, Crain'sCOMM ECON DEV/BLDG PS - 49933THE HOME DEPOT 1902 $ 219.09 03/02/201262190 HOUSING REHAB SERVICESGrafitti Removal SuppliesCOMM ECON DEV/BLDG PS - 49933ILFLS COM $ 59.95 03/26/201262345 COURT COSTS/LITIGATIONMonthly subscription to the Illinois Foreclosure Listing Service. (Web based)COMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 16.50 03/15/201262345 COURT COSTS/LITIGATIONRECORDING OF MORTGAGES AND LIENS AT COOK COUNTY RECORDER OF DEEDSCOMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 16.50 03/15/201262345 COURT COSTS/LITIGATIONRECORDING OF MORTGAGES AND LIENS AT COOK COUNTY RECORDER OF DEEDSCOMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 14.00 03/12/201262345 COURT COSTS/LITIGATIONRECORDING OF MORTGAGES AND LIENS AT COOK COUNTY RECORDER OF DEEDSCOMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 11.50 03/22/201262345 COURT COSTS/LITIGATIONRECORDING OF MORTGAGES AND LIENS AT COOK COUNTY RECORDER OF DEEDSCOMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 9.00 03/21/201262345 COURT COSTS/LITIGATIONRECORDING OF MORTGAGES AND LIENS AT COOK COUNTY RECORDER OF DEEDSCOMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 4.00 03/02/201262345 COURT COSTS/LITIGATIONCCRD - RECORDING OF MORTGAGES AND LIENS AT COOK COUNTY RECORDER OF DEEDSCOMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 4.00 03/21/201262345 COURT COSTS/LITIGATIONRECORDING OF MORTGAGES AND LIENS AT COOK COUNTY RECORDER OF DEEDSCOMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 4.00 03/21/201262345 COURT COSTS/LITIGATIONRECORDING OF MORTGAGES AND LIENS AT COOK COUNTY RECORDER OF DEEDSCOMM ECON DEV/BLDG PS - 49933INT'L CODE COUNCIL $ 65.50 03/06/201265010 BOOKS, PUBLICATIONS, MAPSICC BooksCOMM ECON DEV/PLNNING - 49934FEDEXOFFICE 00036053 $ 34.45 03/30/201262210 PRINTINGBinding of HUD required CAPER reportCOMM ECON DEV/PLNNING - 49934GRANT PARK S GARAGE $ 28.00 03/16/201262295 TRAINING & TRAVELWorkshop with Chaddicks Institute - Housing/Planned DevelopmentsCOMM ECON DEV/PLNNING - 49934PARKING METER ZONE 4 $ 10.00 03/01/201262295 TRAINING & TRAVELParking for CMAP MeetingCOMM ECON DEV/PLNNING - 49934CITY OF EVANSTON-CH $ 2.00 03/26/201262295 TRAINING & TRAVELMeeting with MetropolisFIRE/ADMINANSTON - 49929EVANSTON IMPRINTABLES $ 571.64 03/12/201222771 EVANSTON POLICE/FIRE FNDTN MOCERT Volunteer clothing - Reimbursed by donation to the EPFFFIRE/ADMINANSTON - 49929JIMMY JOHNS - 44 - MOT $ 65.94 03/09/201262295 TRAINING & TRAVELLunch with Human Resourses,IO Fire HQFIRE/ADMINANSTON - 49929PAYPAL ILLINOISSOC $ 50.00 03/30/201262360 MEMBERSHIP DUESIFSI MembershipFIRE/ADMINANSTON - 49929TSI INC $ 683.50 03/09/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALAnnual recalibration of fit test machineFIRE/ADMINANSTON - 49929THE HOME DEPOT 1913 $ 27.88 03/30/201265085 MINOR EQUIP & TOOLSLumber to rebuild picnic table Fire 1 -MunoFIRE/ADMINANSTON - 49929THE IDEA BANK $ 128.48 03/08/201265095 OFFICE SUPPLIESPublic Education DVD/MaterialsFIRE/ADMINANSTON - 49929THE IDEA BANK $ (19.50)03/13/201265095 OFFICE SUPPLIESCredit Charge-BackFIRE/ADMINANSTON - 49929HOUSE OF RENTAL $ 415.60 03/20/201265125 OTHER COMMODITIESRental of carpet cleaning machine for station cleaningFIRE/ADMINANSTON - 49929FOOD4LESS #0558 $ 36.26 03/30/201265125 OTHER COMMODITIESCaptain Roche promotion partyFIRE/ADMINANSTON - 49929JEWEL #3428 $ 6.99 03/13/201265125 OTHER COMMODITIESCoffee for training HQFIRE/ADMINANSTON - 49929AQUA JET CAR WASH $ 3.23 03/12/201265125 OTHER COMMODITIEScar washFIRE/ADMINANSTON - 49929WAL-MART #1737 $ 18.85 03/19/201265620 OFFICE MACH & EQUIPCERT Trailer Cleaning - Aluminum special use cleanerFIRE/ADMINANSTON - 49929AMEREX CORPORATION $ 1,000.00 03/23/201265625 FURNITURES and FIXTURESSCBA repair toolHEALTH - 49924NACCHO $ 485.00 03/02/201262295 TRAINING & TRAVELNational Association of County and City Health Officials (NACCHO) conference feeHEALTH - 49924ILLINOIS ENVIRONMEN $ 200.00 03/09/201262295 TRAINING & TRAVEL2012 North Chapter Annual Conference (for: Phil, Ike, Christina & Wayne)HEALTH - 49924ANDERSON PEST SOLUTION $ 80.00 03/12/201262295 TRAINING & TRAVELAnnual Public Health Summit (Pest Control Seminar) (for: Christina & Ike)HEALTH - 49924CITY OF EVANSTON-SH $ 2.00 03/01/201262295 TRAINING & TRAVELDowntown Evanston Biz meeting regarding Pest Control/PanhandlingHEALTH - 49924IMAGES ALIVE LTD $ 442.90 03/07/201262476 CRI GRANT EXPENDITURELanyards (for Tabletop Exercise) (A. Han)HEALTH - 49924IMAGES ALIVE LTD $ 416.53 03/07/201262476 CRI GRANT EXPENDITUREFirst Aid Kits (for Tabletop Exercise) (A. Han)HEALTH - 49924LOU MALNATI'S PIZZERIA $ 160.20 03/21/201265025 FOODEHAC/EHIC and Evanston 150 joint meetingLAW/LEGAL - 49927312 CHICAGO ENCORE $ 77.28 03/02/201262345 COURT COSTS/LITIGATIONLunch for Wellman trial3 of 15May 8, 2012119 of 858
ACC.Reports To IntermediateMCH.Merchant Name FIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending March 31, 2012LAW/LEGAL - 4992755 EAST MONROE $ 32.00 03/02/201262345 COURT COSTS/LITIGATIONParking for Wellman trialLAW/LEGAL - 49927PRESIDENTIAL TOWERS GA $ 26.00 03/19/201262345 COURT COSTS/LITIGATIONParking for Wellman trialLAW/LEGAL - 49927IICLE- MOTO $ 1,095.00 03/27/201265010 BOOKS, PUBLICATIONS, MAPSRenewal of IICLE law booksLIBRARY/ADMIN - 49963GOTPRINT COM $ 124.78 03/21/201262210 PRINTINGPRINTINGLIBRARY/ADMIN - 49963POTBELLY 005 $ 328.75 03/26/201262295 TRAINING & TRAVELSTAFF INSERVICE DAY FOODLIBRARY/ADMIN - 49963GIORDANO'S OF EVANSTON $ 129.25 03/29/201262295 TRAINING & TRAVELDONNA'S FAREWELL PIZZA PARTYLIBRARY/ADMIN - 49963BENNISONS BAKERY INC $ 103.82 03/26/201262295 TRAINING & TRAVELDONNA'S FAREWELL CAKELIBRARY/ADMIN - 49963SAMSCLUB #6444 $ 87.89 03/23/201262295 TRAINING & TRAVELSTAFF INSERVICE DAY FOODLIBRARY/ADMIN - 49963BENNISONS BAKERY INC $ 24.00 03/21/201262295 TRAINING & TRAVELSTAFF INSERVICE DAY FOODLIBRARY/ADMIN - 49963BENNISONS BAKERY INC $ 24.00 03/23/201262295 TRAINING & TRAVELSTAFF INSERVICE DAY FOODLIBRARY/ADMIN - 49963USPS 16262202033309188 $ 360.00 03/15/201262315 POSTAGECIRCULATION STAMPSLIBRARY/ADMIN - 49963USPS 16262202033309188 $ 6.50 03/29/201262315 POSTAGEshipment of package from libraryLIBRARY/ADMIN - 49963THE HOME DEPOT 1902 $ 307.97 03/30/201265050 BUILDING MAINTENANCE MATERIALgas chain saw, 1 gallon of chainsaw oilLIBRARY/ADMIN - 49963JACKNOBCORP $ 45.49 03/08/201265050 BUILDING MAINTENANCE MATERIAL2 handicap stall locksLIBRARY/ADMIN - 49963THE HOME DEPOT #8598 $ 33.94 03/16/201265050 BUILDING MAINTENANCE MATERIALpressure washer turbo nozzle, concrete wash solutionLIBRARY/ADMIN - 49963LEMOI ACE HDWE $ 25.45 03/14/201265050 BUILDING MAINTENANCE MATERIAL9 volt batteries and AA batteries for community room micsLIBRARY/ADMIN - 49963JACKNOBCORP $ 18.29 03/02/201265050 BUILDING MAINTENANCE MATERIALstrike/keeper plates for bathroom stall locksLIBRARY/ADMIN - 49963THE HOME DEPOT 1902 $ 8.80 03/23/201265050 BUILDING MAINTENANCE MATERIAL10 forty pound bags of topsoilLIBRARY/ADMIN - 49963ABLE SUPPLY CO $ 269.00 03/15/201265040 JANITORIAL SUPPLIESvacuum cleaner for North BranchLIBRARY/ADMIN - 49963THE HOME DEPOT 1902 $ 16.96 03/05/201265040 JANITORIAL SUPPLIESPlastic screens to cover self check out computersLIBRARY/ADMIN - 49963ACTIVE ELECTRIC SUPPLY $ 256.80 03/23/201265050 BUILDING MAINTENANCE MATERIAL1 case of 4' fluorescent bulbs for children's atriumLIBRARY/ADMIN - 49963PBD ALA-GRAPH EDITIONS $ 109.10 03/22/201265095 OFFICE SUPPLIESAMERICAN LIBRARY ASSOC GRAPHICSLIBRARY/ADMIN - 49963AMAZON MKTPLACE PMTS $ 12.98 03/29/201265095 OFFICE SUPPLIESOFFICE SUPPLIESLIBRARY/ADMIN - 49963AMAZON MKTPLACE PMTS $ 7.27 03/14/201265095 OFFICE SUPPLIESOFFICE SUPPLIESLIBRARY/ADMIN - 49963PAI BANKCARD GROUP $ 245.00 03/21/201265100 LIBRARY SUPPLIESCREDIT CARD MACHINELIBRARY/ADMIN - 49963AZURADISC INC $ 176.20 03/23/201265100 LIBRARY SUPPLIESOFFICE SUPPLIESLIBRARY/ADMIN - 49963PAPA JOHN'S PIZZA#1012 $ 71.67 03/23/201265100 LIBRARY SUPPLIESYOUNG ADULT PROGRAM SUPPLIESLIBRARY/ADMIN - 49963Amazon.com $ 59.90 03/16/201265100 LIBRARY SUPPLIESOFFICE SUPPLIESLIBRARY/ADMIN - 49963BLICK ART 800 447 1892 $ 11.88 03/01/201265100 LIBRARY SUPPLIESOFFICE SUPPLIESPOLICE DEPT/ADMIN - 49966SOUTHWES 5262429900811 $ 435.60 03/26/201241420 RESERVE NARCOTIC ENFORCEMENTT. Sosa Federal TrialPOLICE DEPT/ADMIN - 49966LAKE & GREEN BAY BPQPS $ 64.88 03/27/201241420 RESERVE NARCOTIC ENFORCEMENTUCV LincolnPOLICE DEPT/ADMIN - 49966LAKE & GREEN BAY BPQPS $ 62.38 03/27/201241420 RESERVE NARCOTIC ENFORCEMENTUCV CamryPOLICE DEPT/ADMIN - 49966AMERICAN JAIL ASSN $ 293.00 03/15/201262295 TRAINING & TRAVELS. Pontarelli training conferencePOLICE DEPT/ADMIN - 49966PAYPAL ILLINOISLAW $ 200.00 03/02/201262295 TRAINING & TRAVELILEAS Conference - DrakePOLICE DEPT/ADMIN - 49966ILLINOIS TACTICAL OFFI $ 135.00 03/20/201262295 TRAINING & TRAVELJ. Kohl Mobile Field Force ClassPOLICE DEPT/ADMIN - 49966ILLINOIS TACTICAL OFFI $ 135.00 03/21/201262295 TRAINING & TRAVELP. Wozniak Mobile Field Force ClassPOLICE DEPT/ADMIN - 49966RON SMITH & ASSOCIA $ (600.00)03/26/201262295 TRAINING & TRAVELReimbursement for M. Wasowicz trainingPOLICE DEPT/ADMIN - 49966CHILI'S-EVANSTON $ 80.60 03/22/201262370 EXPENSE ALLOWANCEJCEC MeetingPOLICE DEPT/ADMIN - 49966MCDONALD'S F82 $ 15.67 03/23/201262370 EXPENSE ALLOWANCEJCEC MeetingPOLICE DEPT/ADMIN - 49966SS CLIFLUNASHOP $ 187.82 03/26/201262490 OTHER PROGRAM COSTSNATOPOLICE DEPT/ADMIN - 49966SAMSCLUB #6444 $ 146.98 03/02/201264505 TELECOMMUNICATIONS CARRIER LINE CH311 AnniversaryPOLICE DEPT/ADMIN - 49966SUBWAY 00030205 $ 74.97 03/05/201264505 TELECOMMUNICATIONS CARRIER LINE CH311 AnniversaryPOLICE DEPT/ADMIN - 49966Dominicks Stor00017004 $ 19.99 03/02/201264505 TELECOMMUNICATIONS CARRIER LINE CH311 AnniversaryPOLICE DEPT/ADMIN - 49966PRO-TECH SECURITY SALE $ 505.90 03/21/201265020 CLOTHINGPepper SprayPOLICE DEPT/ADMIN - 49966SAMSCLUB #6444 $ 436.22 03/28/201265025 FOODPrisoner FoodPOLICE DEPT/ADMIN - 49966GOODS OF EVANSTON LLC $ 36.70 03/05/201265085 MINOR EQUIP & TOOLSAward FramesPOLICE DEPT/ADMIN - 49966SURVEILLENT LLC $ 814.48 03/26/201265085 MINOR EQUIPMENT AND TOOLSColor camera for front desk4 of 15May 8, 2012120 of 858
ACC.Reports To IntermediateMCH.Merchant Name FIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending March 31, 2012POLICE DEPT/ADMIN - 49966ABT ELECTRONICS $ 378.00 03/20/201265085 MINOR EQUIPMENT AND TOOLSFreezer for Prisoner FoodPOLICE DEPT/ADMIN - 49966B & H PHOTO-VIDEO-MO/T $ 403.00 03/08/201265095 OFFICE SUPPLIESET SuppliesPOLICE DEPT/ADMIN - 49966KONICA MINOLTA BUSINES $ 206.55 03/26/201265095 OFFICE SUPPLIESToner replacement for micro fichePOLICE DEPT/ADMIN - 49966QUARTET COPIES $ 191.21 03/01/201265095 OFFICE SUPPLIESCPA BookletsPOLICE DEPT/ADMIN - 49966PUBLC SFTY TRNG CONSLT $ 91.09 03/20/201265095 OFFICE SUPPLIES2012 NPSTW PinsPOLICE DEPT/ADMIN - 49966EPCO PAINT STORE 1252 $ 125.91 03/01/201265125 OTHER COMMODITIESPainting supplies for Patrol Sergeant officePOLICE DEPT/ADMIN - 49966PANERA BREAD #645 $ 98.42 03/08/201268205 PUBLIC WKS CONTINGENCIESECPA MeetingPOLICE DEPT/ADMIN - 49966SAMSCLUB #6444 $ 47.32 03/26/201268205 PUBLIC WKS CONTINGENCIEST. Guenther retirement & suppliesPOLICE DEPT/ADMIN - 49966WATER TOWER #2195 $ 10.00 03/14/201268205 PUBLIC WKS CONTINGENCIESParking fee for Consulate General of JapanPRCS/CHAND NEWB CNTR - 49945MEETUP.COM $ 72.00 03/05/201262360 MEMBERSHIP DUESYearly dues for meetup.com--used to advertise Time TogetherPRCS/CHAND NEWB CNTR - 49945NRPA/AMERICA'S BACKYAR $ 65.00 03/28/201262360 MEMBERSHIP DUESsubmitting CEU's for renewal of CPRPPRCS/CHAND NEWB CNTR - 49945VERTICAL ENDEAVORS- $ 100.00 03/16/201262507 FIELD TRIPSDeposit for Summer Camp Field TripPRCS/CHAND NEWB CNTR - 49945TARGET 00009274 $ 35.62 03/29/201265025 FOODSpring candy eggs, candy suckers, small metal pails for preschool parent-tot classPRCS/CHAND NEWB CNTR - 49945TARGET 00009274 $ 21.99 03/30/201265025 FOODCandy metal pails, ribbons for preschool programPRCS/CHAND NEWB CNTR - 49945JO-ANN STORE #2113 $ 32.93 03/02/201265095 OFFICE SUPPLIESholiday decorations for facilityPRCS/COMMUNITY SERVICES - 50406PAYPAL ILLINOISPIO $ 50.00 03/22/201262295 TRAINING & TRAVELTraining for OmbudsmanPRCS/COMMUNITY SERVICES - 50406JEWEL #3487 $ 46.98 03/14/201265025 FOODRefreshments for Take Charge of Your Health Class - Ebenezer Primm Towers - Reimbursed by GrantPRCS/COMMUNITY SERVICES - 50406JEWEL #3487 $ 46.98 03/22/201265025 FOODRefreshments for Take Charge of Your Health Class - Ebenezer Primm Towers - Reimbursed by GrantPRCS/COMMUNITY SERVICES - 50406JEWEL #3487 $ 46.63 03/07/201265025 FOODRefreshments for Take Charge of Your Health Class - Ebenezer Primm Towers - Reimbursed by GrantPRCS/COMMUNITY SERVICES - 50406JEWEL #3487 $ 44.98 03/28/201265025 FOODRefreshments for Take Charge of Your Health Class - Ebenezer Primm Towers - Reimbursed by GrantPRCS/COMMUNITY SERVICES - 50406DD/BR #338026 Q35 $ 18.99 03/05/201265025 FOODCommission on Aging Meeting Refreshments - Fleetwood-Jourdain Community CenterPRCS/COMMUNITY SERVICES - 50406AGING WITH DIGNITY $ 58.13 03/27/201265095 OFFICE SUPPLIESFive Wishes - Power of Attorney Resources for Evanston residentsPRCS/COMMUNITY SERVICES - 50406OFFICE MAX $ 13.29 03/16/201265095 OFFICE SUPPLIESLabels for all long term care facility Ombudsman postersPRCS/ECOLOGY CNTR - 49956PETSMART INC 427 $ 92.93 03/19/201262490 OTHER PROGRAM COSTSanimal maintenance suppliesPRCS/ECOLOGY CNTR - 49956PETSMART INC 427 $ 89.63 03/09/201262490 OTHER PROGRAM COSTSfood for animalsPRCS/ECOLOGY CNTR - 49956PETSMART INC 427 $ 81.50 03/05/201262490 OTHER PROGRAM COSTSanimal maintenance suppliesPRCS/ECOLOGY CNTR - 49956GHANNS CRICKET FARM I $ 70.13 03/13/201262490 OTHER PROGRAM COSTSlive crickets for animalsPRCS/ECOLOGY CNTR - 49956PETSMART INC 427 $ 24.11 03/28/201262490 OTHER PROGRAM COSTSlive food for animalsPRCS/ECOLOGY CNTR - 49956Dominicks Stor00011379 $ 19.28 03/02/201262490 OTHER PROGRAM COSTScritter foodPRCS/ECOLOGY CNTR - 49956Dominicks Stor00011379 $ 13.22 03/21/201262490 OTHER PROGRAM COSTSfresh food for animalsPRCS/ECOLOGY CNTR - 49956LEMOI ACE HDWE $ 30.01 03/28/201265025 FOODbuilding maintenance materialsPRCS/ECOLOGY CNTR - 49956US TOY CO INC 2 $ 162.41 03/30/201265110 REC PROGRAM SUPPLIESPrizes for Arboretum Egg HuntPRCS/ECOLOGY CNTR - 49956ECO-PRODUCTS $ 69.03 03/14/201265110 REC PROGRAM SUPPLIEScompostable bowls and cups for programsPRCS/ECOLOGY CNTR - 49956TOM THUMB HOBBY & CRAF $ 18.18 03/05/201265110 REC PROGRAM SUPPLIESRubber stamps for birthday partiesPRCS/ECOLOGY CNTR - 49956Dominicks Stor00011379 $ 6.98 03/02/201265110 REC PROGRAM SUPPLIESziplock bags for programsPRCS/ECOLOGY CNTR - 49956Dominicks Stor00011379 $ 4.98 03/21/201265110 REC PROGRAM SUPPLIESprogram suppliesPRCS/FAC - 49954SIEMENS INDUSTRY INC I $ 747.00 03/01/201262245 OTHER EQ MAINTHVAC MaintenancePRCS/FAC - 49954NCH CORPORATION $ 644.00 03/01/201265015 CHEMICALSChemicalsPRCS/FAC - 49954NCH CORPORATION $ 486.28 03/01/201265015 CHEMICALSChemicalsPRCS/FAC - 49954NCH CORPORATION $ 185.00 03/01/201265015 CHEMICALSChemicalsPRCS/FAC - 49954SOUTHSIDE CONTROL $ 906.58 03/06/201265050 BUILDING MAINTENANCE MATERIALHVAC MaterialsPRCS/FAC - 49954WW GRAINGER $ 397.86 03/22/201265050 BUILDING MAINTENANCE MATERIALElectrical MaterialsPRCS/FAC - 49954CLARK SECURITY PROD CH $ 367.47 03/08/201265050 BUILDING MAINTENANCE MATERIALCarpentry MaterialsPRCS/FAC - 49954STANDARD PIPE $ 341.91 03/14/201265050 BUILDING MAINTENANCE MATERIALPlumbing MaterialsPRCS/FAC - 49954ANDERSON LOCK CO $ 319.10 03/02/201265050 BUILDING MAINTENANCE MATERIALLocksPRCS/FAC - 49954STANDARD PIPE $ 278.59 03/01/201265050 BUILDING MAINTENANCE MATERIALPlumbing MaterialsPRCS/FAC - 49954STANDARD PIPE $ 262.60 03/13/201265050 BUILDING MAINTENANCE MATERIALPlumbing Materials5 of 15May 8, 2012121 of 858
ACC.Reports To IntermediateMCH.Merchant Name FIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending March 31, 2012PRCS/FAC - 49954STANDARD PIPE $ 235.71 03/09/201265050 BUILDING MAINTENANCE MATERIALPlumbing MaterialsPRCS/FAC - 49954WW GRAINGER $ 223.22 03/30/201265050 BUILDING MAINTENANCE MATERIALHVAC Materials for Civic CenterPRCS/FAC - 49954STANDARD PIPE $ 195.81 03/01/201265050 BUILDING MAINTENANCE MATERIALToilet Parts for Fleetwood - W/O #C118291PRCS/FAC - 49954STANDARD PIPE $ 191.15 03/26/201265050 BUILDING MAINTENANCE MATERIALPlumbing MaterialsPRCS/FAC - 49954STANDARD PIPE $ 174.72 03/13/201265050 BUILDING MAINTENANCE MATERIALPlumbing MaterialsPRCS/FAC - 49954STANDARD PIPE $ 171.15 03/26/201265050 BUILDING MAINTENANCE MATERIALPlumbing MaterialsPRCS/FAC - 49954STANDARD PIPE $ 161.04 03/29/201265050 BUILDING MAINTENANCE MATERIALPlumbing MaterialsPRCS/FAC - 49954STANDARD PIPE $ 144.82 03/08/201265050 BUILDING MAINTENANCE MATERIALPlumbing MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 134.55 03/19/201265050 BUILDING MAINTENANCE MATERIALMasonry MaterialsPRCS/FAC - 49954MARSHALL ELECTRONI $ 134.09 03/07/201265050 BUILDING MAINTENANCE MATERIALWire for Fire #3PRCS/FAC - 49954STANDARD PIPE $ 126.11 03/08/201265050 BUILDING MAINTENANCE MATERIALPlumbing MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 120.77 03/29/201265050 BUILDING MAINTENANCE MATERIALPlumbing MaterialsPRCS/FAC - 49954JOHNSTONE SUPPLY OF NI $ 114.50 03/16/201265050 BUILDING MAINTENANCE MATERIALHVAC MaterialsPRCS/FAC - 49954STANDARD PIPE $ 113.20 03/27/201265050 BUILDING MAINTENANCE MATERIALPlumbing MaterialsPRCS/FAC - 49954STANDARD PIPE $ 112.25 03/26/201265050 BUILDING MAINTENANCE MATERIALPlumbing MaterialsPRCS/FAC - 49954MARSHALL ELECTRONI $ 110.93 03/09/201265050 BUILDING MAINTENANCE MATERIALElectrical Parts for Boiler Rewire @ Fire #3PRCS/FAC - 49954SOUTHSIDE CONTROL $ 110.00 03/15/201265050 BUILDING MAINTENANCE MATERIALHVAC MaterialsPRCS/FAC - 49954STANDARD PIPE $ 108.98 03/30/201265050 BUILDING MAINTENANCE MATERIALPlumbing MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 91.88 03/30/201265050 BUILDING MAINTENANCE MATERIALMasonry MaterialsPRCS/FAC - 49954Amazon.com $ 90.65 03/26/201265050 BUILDING MAINTENANCE MATERIALHVAC Materials for Civic CenterPRCS/FAC - 49954THE HOME DEPOT 1902 $ 87.73 03/22/201265050 BUILDING MAINTENANCE MATERIALHVAC Materials for Civic CenterPRCS/FAC - 49954WW GRAINGER $ 86.52 03/30/201265050 BUILDING MAINTENANCE MATERIALHVAC Materials for Civic CenterPRCS/FAC - 49954MARSHALL ELECTRONI $ 80.36 03/15/201265050 BUILDING MAINTENANCE MATERIALElectrical Stock PartsPRCS/FAC - 49954ACTIVE ELECTRIC SUPPLY $ 75.40 03/12/201265050 BUILDING MAINTENANCE MATERIALElectrical MaterialsPRCS/FAC - 49954WW GRAINGER $ 74.97 03/12/201265050 BUILDING MAINTENANCE MATERIALWire NutsPRCS/FAC - 49954WW GRAINGER $ 69.71 03/29/201265050 BUILDING MAINTENANCE MATERIALElectrical MaterialsPRCS/FAC - 49954ANDERSON LOCK CO $ 66.00 03/19/201265050 BUILDING MAINTENANCE MATERIALLocksPRCS/FAC - 49954THE HOME DEPOT 1902 $ 62.02 03/09/201265050 BUILDING MAINTENANCE MATERIALElectrical MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 61.25 03/29/201265050 BUILDING MAINTENANCE MATERIALCarpentry MaterialsPRCS/FAC - 49954SOUTHSIDE CONTROL $ 56.50 03/20/201265050 BUILDING MAINTENANCE MATERIALHVAC MaterialsPRCS/FAC - 49954SOUTHSIDE CONTROL $ 55.12 03/02/201265050 BUILDING MAINTENANCE MATERIALHVAC Materials6 of 15May 8, 2012122 of 858
ACC.Reports To IntermediateMCH.Merchant Name FIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending March 31, 2012PRCS/FAC - 49954THE HOME DEPOT 1902 $ 49.99 03/23/201265050 BUILDING MAINTENANCE MATERIALMaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 48.94 03/05/201265050 BUILDING MAINTENANCE MATERIALPlywoodPRCS/FAC - 49954THE HOME DEPOT 1902 $ 46.91 03/08/201265050 BUILDING MAINTENANCE MATERIALMasonry MaterialsPRCS/FAC - 49954STANDARD PIPE $ 45.16 03/29/201265050 BUILDING MAINTENANCE MATERIALPlumbing MaterialsPRCS/FAC - 49954WW GRAINGER $ 43.74 03/02/201265050 BUILDING MAINTENANCE MATERIALPatch CordPRCS/FAC - 49954THE HOME DEPOT 1902 $ 43.10 03/29/201265050 BUILDING MAINTENANCE MATERIALPlumbing MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 41.88 03/26/201265050 BUILDING MAINTENANCE MATERIALHVAC MaterialsPRCS/FAC - 49954LEMOI ACE HDWE $ 40.71 03/22/201265050 BUILDING MAINTENANCE MATERIALHVAC Materials for Civic CenterPRCS/FAC - 49954THE HOME DEPOT 1902 $ 35.94 03/28/201265050 BUILDING MAINTENANCE MATERIALElectrical MaterialsPRCS/FAC - 49954STANDARD PIPE $ 32.50 03/01/201265050 BUILDING MAINTENANCE MATERIALToilet Seat for Fleetwood - W/O #C118291PRCS/FAC - 49954THE HOME DEPOT 1902 $ 31.92 03/29/201265050 BUILDING MAINTENANCE MATERIALMasonry MaterialsPRCS/FAC - 49954LEMOI ACE HDWE $ 31.16 03/05/201265050 BUILDING MAINTENANCE MATERIALPVC PipePRCS/FAC - 49954THE HOME DEPOT 1902 $ 30.25 03/22/201265050 BUILDING MAINTENANCE MATERIALPlumbing MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 30.14 03/22/201265050 BUILDING MAINTENANCE MATERIALElectrical MaterialsPRCS/FAC - 49954MARSHALL ELECTRONI $ 29.96 03/29/201265050 BUILDING MAINTENANCE MATERIALElectrical MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 28.76 03/07/201265050 BUILDING MAINTENANCE MATERIALElectrical MaterialsPRCS/FAC - 49954STANDARD PIPE $ 27.52 03/21/201265050 BUILDING MAINTENANCE MATERIALPlumbing MaterialsPRCS/FAC - 49954JOHNSTONE SUPPLY OF NI $ 27.00 03/23/201265050 BUILDING MAINTENANCE MATERIALHVAC MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 24.97 03/23/201265050 BUILDING MAINTENANCE MATERIALCarpentry MaterialsPRCS/FAC - 49954WW GRAINGER $ 23.26 03/13/201265050 BUILDING MAINTENANCE MATERIALHVAC MaterialsPRCS/FAC - 49954JOHNSON LOCKSMITH INC $ 21.90 03/01/201265050 BUILDING MAINTENANCE MATERIALKeys for Community Dev - W/O #C118272PRCS/FAC - 49954JOHNSON LOCKSMITH INC $ 21.90 03/01/201265050 BUILDING MAINTENANCE MATERIALKeys for Community Development - W/O #C118272PRCS/FAC - 49954THE HOME DEPOT 1902 $ 19.97 03/22/201265050 BUILDING MAINTENANCE MATERIALElectrical MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 19.97 03/26/201265050 BUILDING MAINTENANCE MATERIALMasonry MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 19.03 03/26/201265050 BUILDING MAINTENANCE MATERIALMasonry MaterialsPRCS/FAC - 49954ABLE DISTRIBUTORS $ 17.48 03/19/201265050 BUILDING MAINTENANCE MATERIALHVAC MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 16.93 03/30/201265050 BUILDING MAINTENANCE MATERIALCarpentry MaterialsPRCS/FAC - 49954MARSHALL ELECTRONI $ 16.82 03/05/201265050 BUILDING MAINTENANCE MATERIALElectrical Box CoverPRCS/FAC - 49954LEMOI ACE HDWE $ 16.28 03/14/201265050 BUILDING MAINTENANCE MATERIALHVAC MaterialsPRCS/FAC - 49954WW GRAINGER $ 16.12 03/08/201265050 BUILDING MAINTENANCE MATERIALMounting Track for Fire #3PRCS/FAC - 49954LEMOI ACE HDWE $ 14.38 03/05/201265050 BUILDING MAINTENANCE MATERIALWater Filters - W/O #C1183117 of 15May 8, 2012123 of 858
ACC.Reports To IntermediateMCH.Merchant Name FIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending March 31, 2012PRCS/FAC - 49954THE HOME DEPOT 1902 $ 9.97 03/05/201265050 BUILDING MAINTENANCE MATERIALCord ReelPRCS/FAC - 49954AMAZON MKTPLACE PMTS $ 9.95 03/26/201265050 BUILDING MAINTENANCE MATERIALHVAC Materials for Civic CenterPRCS/FAC - 49954LEMOI ACE HDWE $ 8.99 03/29/201265050 BUILDING MAINTENANCE MATERIALPlumbing MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 7.97 03/22/201265050 BUILDING MAINTENANCE MATERIALHVAC MaterialsPRCS/FAC - 49954LEMOI ACE HDWE $ 7.66 03/29/201265050 BUILDING MAINTENANCE MATERIALPlumbing MaterialsPRCS/FAC - 49954LEMOI ACE HDWE $ 7.66 03/12/201265050 BUILDING MAINTENANCE MATERIALHVAC MaterialsPRCS/FAC - 49954LEMOI ACE HDWE $ 6.65 03/16/201265050 BUILDING MAINTENANCE MATERIALElectrical Box for Fleetwood - W/O #C118329PRCS/FAC - 49954WW GRAINGER $ 5.95 03/12/201265050 BUILDING MAINTENANCE MATERIALCable TiesPRCS/FAC - 49954THE HOME DEPOT 1902 $ 5.94 03/09/201265050 BUILDING MAINTENANCE MATERIALElectrical MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 4.97 03/21/201265050 BUILDING MAINTENANCE MATERIALCarpentry MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 3.34 03/15/201265050 BUILDING MAINTENANCE MATERIALHVAC MaterialsPRCS/FAC - 49954SOUTHSIDE CONTROL $ (15.00)03/21/201265050 BUILDING MAINTENANCE MATERIALHVAC Materials ReturnedPRCS/FAC - 49954STANDARD PIPE $ 412.80 03/12/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSPlumbing MaterialsPRCS/FAC - 49954STANDARD PIPE $ 285.06 03/12/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSPlumbing MaterialsPRCS/FAC - 49954Amazon.com $ 105.48 03/26/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSHVAC Materials for Civic CenterPRCS/FAC - 49954THE HOME DEPOT 1902 $ 31.26 03/23/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSPlumbing MaterialsPRCS/FAC - 49954LEMOI ACE HDWE $ 14.36 03/12/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSPlumbing MaterialsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 233.94 03/01/201265085 MINOR EQUIP & TOOLSLadder - W/O #C118286PRCS/FAC - 49954THE HOME DEPOT 1902 $ 94.78 03/01/201265085 MINOR EQUIP & TOOLSTools for ShopPRCS/FAC - 49954WW GRAINGER $ 930.84 03/30/201265515 OTHER IMPROVEMENTSCivic Center LightingPRCS/FAC - 49954WW GRAINGER $ 375.60 03/30/201265515 OTHER IMPROVEMENTSCivic Center LightingPRCS/FAC - 49954WW GRAINGER $ 317.93 03/02/201265515 OTHER IMPROVEMENTSCivic Center MaterialsPRCS/FAC - 49954WW GRAINGER $ 256.38 03/30/201265515 OTHER IMPROVEMENTSCivic Center LightingPRCS/FAC - 49954ROSELLE $ 240.00 03/08/201265515 OTHER IMPROVEMENTSCivic Center MaterialsPRCS/FLEETWOOD JOUR CNTR - 49960EVANSTON SIGNS AND GRA $ 405.00 03/26/201262205 ADVERTISINGSigns for MLK ProgramPRCS/FLEETWOOD JOUR CNTR - 49960CTC CONSTANTCONTACT.CO $ 53.13 03/21/201262205 ADVERTISINGEblast for upcoming programsPRCS/FLEETWOOD JOUR CNTR - 49960AV CHICAGO, INC. $ 583.20 03/12/201262375 RENTALSRental of additional mic for Womens History ProgramPRCS/FLEETWOOD JOUR CNTR - 49960HOUSE OF RENTAL $ 281.25 03/13/201262375 RENTALSRental for Womens History ProgramPRCS/FLEETWOOD JOUR CNTR - 49960HOUSE OF RENTAL $ 140.00 03/27/201262375 RENTALSSupplies for Theatre ProgramPRCS/FLEETWOOD JOUR CNTR - 49960AV CHICAGO, INC. $ (43.20)03/13/201262375 RENTALSCredit for rentalPRCS/FLEETWOOD JOUR CNTR - 49960ANDERSON PEST SOLUTION $ 41.00 03/15/201262495 LICENSED PEST CONTROL SVCSServices for Fleetwood JourdainPRCS/FLEETWOOD JOUR CNTR - 49960ANDERSON PEST SOLUTION $ 33.33 03/15/201262495 LICENSED PEST CONTROL SVCSService for Mason ParkPRCS/FLEETWOOD JOUR CNTR - 49960NOW WE'RE COOKIN', INC $ 360.00 03/23/201262507 FIELD TRIPSSpring break outingPRCS/FLEETWOOD JOUR CNTR - 49960BRUNSWICK ZONE NILES $ 290.74 03/07/201262507 FIELD TRIPSField Trip for Holiday CampPRCS/FLEETWOOD JOUR CNTR - 49960BRUNSWICK ZONE NILES $ 290.73 03/07/201262507 FIELD TRIPSField Trip for Holiday CampPRCS/FLEETWOOD JOUR CNTR - 49960BARNES & NOBLE #2236 $ 49.90 03/19/201265010 BOOKS, PUBLICATIONS, MAPSBooks for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960GORDON FOOD SERVICE IN $ 926.99 03/23/201265025 FOODSupplies for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960GORDON FOOD SERVICE IN $ 862.30 03/02/201265025 FOODSupplies for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960GORDON FOOD SERVICE IN $ 846.45 03/02/201265025 FOODSupplies for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960GORDON FOOD SERVICE IN $ 550.23 03/23/201265025 FOODSupplies for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960GORDON FOOD SERVICE IN $ 500.45 03/02/201265025 FOODSupplies for After School Program8 of 15May 8, 2012124 of 858
ACC.Reports To IntermediateMCH.Merchant Name FIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending March 31, 2012PRCS/FLEETWOOD JOUR CNTR - 49960JEWEL #3487 $ 231.95 03/12/201265025 FOODWomens History LuncheonPRCS/FLEETWOOD JOUR CNTR - 49960JEWEL #3487 $ 231.95 03/12/201265025 FOODWomens History LuncheonPRCS/FLEETWOOD JOUR CNTR - 49960JEWEL #3487 $ 231.94 03/12/201265025 FOODWomens History LuncheonPRCS/FLEETWOOD JOUR CNTR - 49960GFS MKTPLC #1917 $ 122.33 03/12/201265025 FOODSupplies for Womens History ProgramPRCS/FLEETWOOD JOUR CNTR - 49960Dominicks Stor00017004 $ 61.50 03/26/201265025 FOODSupplies for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960Dominicks Stor00017004 $ 60.55 03/13/201265025 FOODSupplies for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960Dominicks Stor00017004 $ 60.35 03/06/201265025 FOODMilk for After SchoolPRCS/FLEETWOOD JOUR CNTR - 49960Dominicks Stor00017004 $ 58.65 03/20/201265025 FOODMilk for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960Dominicks Stor00017004 $ 53.85 03/27/201265025 FOODMilk for After SchoolPRCS/FLEETWOOD JOUR CNTR - 49960Dominicks Stor00017004 $ 49.89 03/06/201265025 FOODSupplies for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960Dominicks Stor00017004 $ 48.93 03/20/201265025 FOODSupplies for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960Dominicks Stor00017004 $ 39.90 03/13/201265025 FOODSupplies for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960Dominicks Stor00017004 $ 29.33 03/15/201265025 FOODSupplies for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960Dominicks Stor00017004 $ 18.79 03/27/201265025 FOODSupplies for After SchoolPRCS/FLEETWOOD JOUR CNTR - 49960Dominicks Stor00017004 $ 18.76 03/07/201265025 FOODSupplies for After SchoolPRCS/FLEETWOOD JOUR CNTR - 49960Dominicks Stor00017004 $ 7.83 03/28/201265025 FOODSupplies for After SchoolPRCS/FLEETWOOD JOUR CNTR - 49960THE HOME DEPOT 1902 $ 111.84 03/21/201265040 JANITORIAL SUPPLIESPainting SuppliesPRCS/FLEETWOOD JOUR CNTR - 49960EPCO PAINT STORE 1252 $ 21.59 03/20/201265040 JANITORIAL SUPPLIESPainting supplies for buildingPRCS/FLEETWOOD JOUR CNTR - 49960ILLINOIS TIME RECORDER $ 56.90 03/29/201265095 OFFICE SUPPLIESTime Cards for tiime clockPRCS/FLEETWOOD JOUR CNTR - 49960EPCO PAINT STORE 1252 $ 733.79 03/26/201265110 REC PROGRAM SUPPLIESSupplies for PaintingPRCS/FLEETWOOD JOUR CNTR - 49960OFFICE CONCEPTS $ 587.00 03/21/201265110 REC PROGRAM SUPPLIESAnnouncemnt board for hallwayPRCS/FLEETWOOD JOUR CNTR - 49960EPCO PAINT STORE 1252 $ 463.25 03/19/201265110 REC PROGRAM SUPPLIESPaint for BuildingPRCS/FLEETWOOD JOUR CNTR - 49960NOW WE'RE COOKIN', INC $ 360.00 03/23/201265110 REC PROGRAM SUPPLIESSpring Break OutingPRCS/FLEETWOOD JOUR CNTR - 49960EPCO PAINT STORE 1252 $ 315.92 03/27/201265110 REC PROGRAM SUPPLIESPaint for Fleetwood - JourdainPRCS/FLEETWOOD JOUR CNTR - 49960EPCO PAINT STORE 1252 $ 295.92 03/21/201265110 REC PROGRAM SUPPLIESPainting Supplies for Fleetwood - JourdainPRCS/FLEETWOOD JOUR CNTR - 49960EPCO PAINT STORE 1252 $ 269.69 03/20/201265110 REC PROGRAM SUPPLIESpaint for Fleetwood - Jourdain tax chargedPRCS/FLEETWOOD JOUR CNTR - 49960STA-KLEEN INC $ 250.00 03/14/201265110 REC PROGRAM SUPPLIESHood, duct and motor cleaningPRCS/FLEETWOOD JOUR CNTR - 49960EPCO PAINT STORE 1252 $ 242.47 03/27/201265110 REC PROGRAM SUPPLIESPaint for BuildingPRCS/FLEETWOOD JOUR CNTR - 49960CINTAS CORP #769 $ 133.15 03/15/201265110 REC PROGRAM SUPPLIESFloor mat servicePRCS/FLEETWOOD JOUR CNTR - 49960CROWN TROPHY 54 $ 87.00 03/30/201265110 REC PROGRAM SUPPLIESTrophies for Coe Pops LeaguePRCS/FLEETWOOD JOUR CNTR - 49960BLICK ART 800 447 1892 $ 61.59 03/12/201265110 REC PROGRAM SUPPLIESPicture Frames and MattingPRCS/FLEETWOOD JOUR CNTR - 49960EPCO PAINT STORE 1252 $ 53.52 03/23/201265110 REC PROGRAM SUPPLIESPainting Supplies for Fleetwood - JourdainPRCS/FLEETWOOD JOUR CNTR - 49960EPCO PAINT STORE 1252 $ 53.52 03/26/201265110 REC PROGRAM SUPPLIESPiant for BuildingPRCS/FLEETWOOD JOUR CNTR - 49960EPCO PAINT STORE 1252 $ 48.99 03/22/201265110 REC PROGRAM SUPPLIESPainting Supplies for Fleetwood - JourdainPRCS/FLEETWOOD JOUR CNTR - 49960TJMAXX #0440 $ 40.43 03/12/201265110 REC PROGRAM SUPPLIESSupplies for Womans Day DecorationsPRCS/FLEETWOOD JOUR CNTR - 49960EPCO PAINT STORE 1252 $ 40.41 03/27/201265110 REC PROGRAM SUPPLIESPaint for Fleetwood - JourdainPRCS/FLEETWOOD JOUR CNTR - 49960STA-KLEEN INC $ 33.00 03/30/201265110 REC PROGRAM SUPPLIESService for BafflesPRCS/FLEETWOOD JOUR CNTR - 49960WALGREENS #1446 $ 28.41 03/12/201265110 REC PROGRAM SUPPLIESSupples for Womens Day ProgramPRCS/FLEETWOOD JOUR CNTR - 49960BATH & BODY WORKS 0052 $ 26.50 03/12/201265110 REC PROGRAM SUPPLIESWomens Day SuppliesPRCS/FLEETWOOD JOUR CNTR - 49960OFFICE DEPOT #510 $ 23.98 03/09/201265110 REC PROGRAM SUPPLIESSupplies for Womans Day LuncheonPRCS/FLEETWOOD JOUR CNTR - 49960THE HOME DEPOT 1902 $ 17.97 03/16/201265110 REC PROGRAM SUPPLIESSupplies to cover Book CasePRCS/FLEETWOOD JOUR CNTR - 49960VOGUE FABRICS $ 16.96 03/20/201265110 REC PROGRAM SUPPLIESSupplies for After School Womens History Month ProjectPRCS/FLEETWOOD JOUR CNTR - 49960WALGREENS #2619 $ 8.99 03/05/201265110 REC PROGRAM SUPPLIESDVD's for productionsPRCS/FLEETWOOD JOUR CNTR - 49960LEMOI ACE HDWE $ 8.38 03/02/201265110 REC PROGRAM SUPPLIESSupplies for bannersPRCS/FLEETWOOD JOUR CNTR - 49960LEMOI ACE HDWE $ 5.98 03/02/201265110 REC PROGRAM SUPPLIESCable ties to secure bannersPRCS/FLEETWOOD JOUR CNTR - 49960EPCO PAINT STORE 1252 $ (4.53)03/26/201265110 REC PROGRAM SUPPLIESCredit for Tax ChargedPRCS/FLEETWOOD JOUR CNTR - 49960EPCO PAINT STORE 1252 $ (23.75)03/20/201265110 REC PROGRAM SUPPLIESCredit for tax chargedPRCS/FORESTRY - 49953WORK AREA PROTECTION $ 517.60 03/28/201265085 MINOR EQUIPMENT AND TOOLS50 - 28" orange safety conesPRCS/FORESTRY - 49953AHLBORN EQUIPMENT INC $ 347.03 03/12/201265085 MINOR EQUIPMENT AND TOOLSChainsaw bars, D tapes,grinding wheelsPRCS/FORESTRY - 49953WORK AREA PROTECTION $ 129.40 03/30/201265085 MINOR EQUIPMENT AND TOOLS50 - 28" Orange safety conesPRCS/LEVY SEN CNTR - 49949AV CHICAGO, INC. $ 240.00 03/19/201262245 OTHER EQ MAINTmicrophones for Evanston Childrens theatrePRCS/LEVY SEN CNTR - 49949DAVIS TRANSPORTATION L $ 100.00 03/05/201262507 FIELD TRIPStransportation for senior trip through Levy CenterPRCS/LEVY SEN CNTR - 49949SUBWAY 00467514 $ 240.73 03/27/201265025 FOODCast party for Evanston Children TheatrePRCS/LEVY SEN CNTR - 49949SUBWAY 00467514 $ 160.00 03/26/201265025 FOODcast party for Evanston Children Theatre spring showPRCS/LEVY SEN CNTR - 49949SARA LEE BAKERY #510 $ 30.56 03/15/201265025 FOODEvanston Children Theatre cast partyPRCS/LEVY SEN CNTR - 49949Dominicks Stor00017004 $ 29.93 03/26/201265025 FOODcast party for Evanston Children Theatre spring showPRCS/LEVY SEN CNTR - 49949JEWEL #3487 $ 23.99 03/26/201265025 FOODcast party for Evanston Children Theatre spring showPRCS/LEVY SEN CNTR - 49949TARGET 00009274 $ 10.56 03/19/201265025 FOODDrinks for cast partyPRCS/LEVY SEN CNTR - 49949WW GRAINGER $ 92.43 03/30/201265040 JANITORIAL SUPPLIESlightbulbs for the Levy CenterPRCS/LEVY SEN CNTR - 49949CITY LIGHTING PRD-STL $ 85.17 03/09/201265040 JANITORIAL SUPPLIESlightbulbs for the levy centerPRCS/LEVY SEN CNTR - 49949THE HOME DEPOT 1902 $ 19.94 03/08/201265040 JANITORIAL SUPPLIESDouble sided tape for Levy CenterPRCS/LEVY SEN CNTR - 49949GEMINICOMPUTERS.COM $ 172.68 03/19/201265095 OFFICE SUPPLIESSupplies for card printer for officePRCS/LEVY SEN CNTR - 49949FOCUSEDTECH $ 701.00 03/20/201265110 REC PROGRAM SUPPLIESProjector for the Levy Center - reimbursed by SHIP grant9 of 15May 8, 2012125 of 858
ACC.Reports To IntermediateMCH.Merchant Name FIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending March 31, 2012PRCS/LEVY SEN CNTR - 49949FIELDS FABRICS ONLINE $ 307.92 03/28/201265110 REC PROGRAM SUPPLIESLevy Center craft class materialsPRCS/LEVY SEN CNTR - 49949OLYMPIA SALES INC $ 259.06 03/22/201265110 REC PROGRAM SUPPLIESLevy Center gift shop cardsPRCS/LEVY SEN CNTR - 49949FOCUSEDTECH $ 227.50 03/16/201265110 REC PROGRAM SUPPLIESprojection screen for Levy Center - reimbursed through SHIP grantPRCS/LEVY SEN CNTR - 49949MARIAN HEATH GREETING $ 193.13 03/16/201265110 REC PROGRAM SUPPLIESLevy Center gift shop cardsPRCS/LEVY SEN CNTR - 49949CERAMIC SUPPLY00 OF 00 $ 145.05 03/07/201265110 REC PROGRAM SUPPLIESsupplies for ceramic classes at Levy CenterPRCS/LEVY SEN CNTR - 49949DELPHI GLASS CORPORATI $ 137.45 03/30/201265110 REC PROGRAM SUPPLIESLevy Center materials for jewelry classesPRCS/LEVY SEN CNTR - 49949DELPHI GLASS CORPORATI $ 133.86 03/05/201265110 REC PROGRAM SUPPLIESsupplies for jewlery making class at the Levy CenterPRCS/LEVY SEN CNTR - 49949THE HOME DEPOT 1902 $ 88.42 03/01/201265110 REC PROGRAM SUPPLIESmaterials for props for Evanston Children TheatrePRCS/LEVY SEN CNTR - 49949TARGET 00009274 $ 74.94 03/26/201265110 REC PROGRAM SUPPLIES2 way radios for custodiansPRCS/LEVY SEN CNTR - 49949VILLAGE DISCOUNT OUTLE $ 65.80 03/08/201265110 REC PROGRAM SUPPLIESEvanston Children Theatre costumesPRCS/LEVY SEN CNTR - 49949LIGHTS FOR ALL OCCASIO $ 59.59 03/05/201265110 REC PROGRAM SUPPLIESlights for Evanston Children Theatre propsPRCS/LEVY SEN CNTR - 49949US TOY CO INC 2 $ 42.83 03/05/201265110 REC PROGRAM SUPPLIESEvanston Children Theatre prop suppliesPRCS/LEVY SEN CNTR - 49949DELPHI GLASS CORPORATI $ 35.56 03/05/201265110 REC PROGRAM SUPPLIESsupplies for jewlery making class at the Levy CenterPRCS/LEVY SEN CNTR - 49949LIGHTS FOR ALL OCCASIO $ 34.61 03/12/201265110 REC PROGRAM SUPPLIESEvanston Children Theatre prop suppliesPRCS/LEVY SEN CNTR - 49949MICHAELS #3849 $ 33.54 03/12/201265110 REC PROGRAM SUPPLIESEvanston Children Theatre prop suppliesPRCS/LEVY SEN CNTR - 49949MUELLER POOLNDARTS.COM $ 33.30 03/09/201265110 REC PROGRAM SUPPLIESpool table chalk for game room at Levy CenterPRCS/LEVY SEN CNTR - 49949BLICK ART 800 447 1892 $ 27.96 03/09/201265110 REC PROGRAM SUPPLIESEvanston Children's theatre suppliesPRCS/LEVY SEN CNTR - 49949TARGET 00009274 $ 25.55 03/16/201265110 REC PROGRAM SUPPLIESCostume supplies for Evanston Children's TheatrePRCS/LEVY SEN CNTR - 49949VOGUE FABRICS $ 23.88 03/07/201265110 REC PROGRAM SUPPLIESMaterial for Evanston Childrens Theatre costumesPRCS/LEVY SEN CNTR - 49949THE HOME DEPOT 1902 $ 20.82 03/05/201265110 REC PROGRAM SUPPLIESEvanston Children Theatre prop suppliesPRCS/LEVY SEN CNTR - 49949BLICK ART 800 447 1892 $ 19.49 03/05/201265110 REC PROGRAM SUPPLIESEvanston Children Theatre prop suppliesPRCS/LEVY SEN CNTR - 49949BLICK ART 800 447 1892 $ 19.37 03/26/201265110 REC PROGRAM SUPPLIESSet building supplies for Evanston Children TheatrePRCS/LEVY SEN CNTR - 49949THE HOME DEPOT 1902 $ 18.97 03/23/201265110 REC PROGRAM SUPPLIESPaint for Evanston Children Theatre setPRCS/LEVY SEN CNTR - 49949JOANN FABRIC #0957 $ 18.25 03/12/201265110 REC PROGRAM SUPPLIESCostume supplies for Evanston Children's theatrePRCS/LEVY SEN CNTR - 49949THE HOME DEPOT 1902 $ 13.86 03/26/201265110 REC PROGRAM SUPPLIESSupplies for Evanston Children TheatrePRCS/LEVY SEN CNTR - 49949THE HOME DEPOT 1902 $ 12.96 03/08/201265110 REC PROGRAM SUPPLIESSupplies for Evanston Children's Theatre setPRCS/LEVY SEN CNTR - 49949SPORTS AUTHORI00006015 $ 12.49 03/05/201265110 REC PROGRAM SUPPLIESHorn for Open Basketball at the Levy CenterPRCS/LEVY SEN CNTR - 49949THE HOME DEPOT 1902 $ 7.22 03/12/201265110 REC PROGRAM SUPPLIESSet building supplies for Evanston Childrens theatrePRCS/LEVY SEN CNTR - 49949TOM THUMB HOBBY & CRAF $ 4.68 03/05/201265110 REC PROGRAM SUPPLIESSewing needlesPRCS/LEVY SEN CNTR - 49949THE HOME DEPOT 1902 $ 3.43 03/15/201265110 REC PROGRAM SUPPLIESSupplies for Evanston Children's theatre setPRCS/NOYES CNTR - 49961USPS 16262202033309188 $ 128.00 03/27/201262315 POSTAGEPostage for Noyes Gallery Exhibit PostcardsPRCS/NOYES CNTR - 49961GOODS OF EVANSTON LLC $ 258.93 03/01/201265110 REC PROGRAM SUPPLIESframing for mayors award for the arts awardsPRCS/NOYES CNTR - 49961IKEA CHICAGO $ 127.80 03/26/201265110 REC PROGRAM SUPPLIESearly childhood program suppliesPRCS/NOYES CNTR - 49961ORIENTAL TRADING CO $ 97.47 03/12/201265110 REC PROGRAM SUPPLIESearly childhood and birthday party program suppliesPRCS/NOYES CNTR - 49961AMAZON MKTPLACE PMTS $ 72.46 03/19/201265110 REC PROGRAM SUPPLIESearly childhood program suppliesPRCS/NOYES CNTR - 49961BENNISONS BAKERY INC $ 36.48 03/02/201265110 REC PROGRAM SUPPLIEShomeschool and pulaski day program suppliesPRCS/NOYES CNTR - 49961Amazon.com $ 35.98 03/16/201265110 REC PROGRAM SUPPLIESearly childhood splash tablePRCS/NOYES CNTR - 49961TOM THUMB HOBBY & CRAF $ 17.64 03/29/201265110 REC PROGRAM SUPPLIESgeneral arts camp suppliesPRCS/NOYES CNTR - 49961AMAZON MKTPLACE PMTS $ 13.95 03/01/201265110 REC PROGRAM SUPPLIEShomeschool program suppliesPRCS/NOYES CNTR - 49961Amazon.com $ 12.80 03/13/201265110 REC PROGRAM SUPPLIEShomeschool and victorian program suppliesPRCS/NOYES CNTR - 49961JEWEL #3487 $ 7.16 03/26/201265110 REC PROGRAM SUPPLIESearly childhood suppliesPRCS/NOYES CNTR - 49961FOOD4LESS #0558 $ 6.21 03/01/201265110 REC PROGRAM SUPPLIESpulaski day program suppliesPRCS/NOYES CNTR - 49961D & D FINER FOODS $ 6.15 03/20/201265110 REC PROGRAM SUPPLIEShomeschool program suppliesPRCS/PARKS FORESTRY - 49965QUARTET COPIES $ 176.80 03/12/201262199 PRK MAINTENANCE & FURNITUR REPLACEBidding Documents for Green Bay Rd. Landscape MaintenancePRCS/PARKS FORESTRY - 49965SOURCEBOOK PUBLISHING $ 199.00 03/09/201262205 ADVERTISINGcall to artists ads for the evanston lakeshore arts festivalPRCS/PARKS FORESTRY - 49965CTC CONSTANTCONTACT.CO $ 50.00 03/08/201262205 ADVERTISINGmonthly fee for email marketing service for cultural arts programsPRCS/PARKS FORESTRY - 49965MUSIC INSTITUT00 OF 00 $ 25.00 03/02/201262295 TRAINING & TRAVELTraining (music & autism)PRCS/PARKS FORESTRY - 49965USPS 16150308029506821 $ 1.30 03/15/201262315 POSTAGEpostage for illinois arts council grant application support materialsPRCS/PARKS FORESTRY - 49965INTL SOC ARBORICULTURE $ 245.00 03/06/201262360 MEMBERSHIP DUESMembership Dues for ISA, SMA, and IAA - D'AgostinoPRCS/PARKS FORESTRY - 49965NRPA/AMERICA'S BACKYAR $ 150.00 03/29/201262360 MEMBERSHIP DUESRenewal fee for NRPA membershipPRCS/PARKS FORESTRY - 49965ARC SERVICES/TRAINING $ 95.00 03/29/201262360 MEMBERSHIP DUESPer person fees for American Red Cross Adult & Child CPR classPRCS/PARKS FORESTRY - 49965ARC SERVICES/TRAINING $ 80.00 03/05/201262360 MEMBERSHIP DUESPer person fees for American Red Cross Babysitter Training classPRCS/PARKS FORESTRY - 49965ARC SERVICES/TRAINING $ 38.00 03/26/201262360 MEMBERSHIP DUESPer person fees for American Red Cross Infant CPR classPRCS/PARKS FORESTRY - 49965OCS SOLUTIONS $ 6.95 03/02/201262490 OTHER PROGRAM COSTSmonthly web hosting fee for evanstonartsbuzz.comPRCS/PARKS FORESTRY - 49965BRUNSWICK ZONE DEERF $ 165.00 03/19/201262507 FIELD TRIPSshoe and lane rental fees for bowling programPRCS/PARKS FORESTRY - 49965BRUNSWICK ZONE DEERF $ 120.00 03/06/201262507 FIELD TRIPSshoe and lane rental fees for bowling program10 of 15May 8, 2012126 of 858
ACC.Reports To IntermediateMCH.Merchant Name FIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending March 31, 2012PRCS/PARKS FORESTRY - 49965BRUNSWICK ZONE DEERF $ 120.00 03/12/201262507 FIELD TRIPSshoe and lane rental fees for bowling programPRCS/PARKS FORESTRY - 49965CELLULAROUTFITTER.COM $ 49.91 03/08/201264540 TELECOMMUNICATIONS - WIRCELL PHONE ACCESSORIESPRCS/PARKS FORESTRY - 49965Dominicks Stor00011379 $ 96.52 03/22/201265025 FOODSnacks for March Madness 3 on 3 Basketball Tournament volunteersPRCS/PARKS FORESTRY - 49965EVANSTON CHAMBER OF CO $ 60.00 03/01/201265025 FOODMayor's award lunch reservations for Evanston Arts Council chair and artist who created Leadership AwardPRCS/PARKS FORESTRY - 49965HILTON HOTEL FOOD/BEV $ 38.78 03/07/201265025 FOODlunch meeting with Sacella Smith/ Youth Job CenterPRCS/PARKS FORESTRY - 49965Dominicks Stor00017004 $ 31.06 03/15/201265025 FOODLunch suppliesPRCS/PARKS FORESTRY - 49965LUCKY PLATTER $ 25.66 03/08/201265025 FOODlunch meeting with Naria Lucia/ Moran CenterPRCS/PARKS FORESTRY - 49965Dominicks Stor00017004 $ 7.33 03/09/201265025 FOODSnack suppliesPRCS/PARKS FORESTRY - 49965CARBONLESS FORMS PRINT $ 535.77 03/15/201265045 LICENSING/REGULATORY SUPPLIES2012 BEACH TOKEN SALES FORMSPRCS/PARKS FORESTRY - 49965REINDERS T&I - KEYED $ 255.18 03/29/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALMower partsPRCS/PARKS FORESTRY - 49965REINDERS T&I - KEYED $ 168.28 03/30/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALMower throttle cablePRCS/PARKS FORESTRY - 49965REINDERS T&I - KEYED $ 156.85 03/19/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALSolenoid valvePRCS/PARKS FORESTRY - 49965REINDERS T&I - KEYED $ 123.33 03/05/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALMower electrical switchPRCS/PARKS FORESTRY - 49965LEMOI ACE HDWE $ 87.23 03/08/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALBolt cutters and misc. nuts, bols, screwsPRCS/PARKS FORESTRY - 49965REINDERS T&I - KEYED $ 60.10 03/14/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALMower seal kitsPRCS/PARKS FORESTRY - 49965H BARBER & SONS INC $ 35.47 03/28/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALAnchor nutsPRCS/PARKS FORESTRY - 49965LEMOI ACE HDWE $ 35.46 03/02/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALDigital MultimeterPRCS/PARKS FORESTRY - 49965WALL'S ENTERPRISES #00 $ 160.42 03/07/201265085 MINOR EQUIP & TOOLSGrinder and ceramic wheelPRCS/PARKS FORESTRY - 49965ORIENTAL TRADING CO $ 247.50 03/19/201265110 REC PROGRAM SUPPLIEScraft supplies for family camp programPRCS/PARKS FORESTRY - 49965HAYNEEDLE INC $ 209.98 03/06/201265110 REC PROGRAM SUPPLIESRocking chairPRCS/PARKS FORESTRY - 49965PETSMART INC 427 $ 131.81 03/09/201265110 REC PROGRAM SUPPLIESClassroom pet supplies.PRCS/PARKS FORESTRY - 49965SCHELDE NORTH AMERICA $ 106.82 03/29/201265110 REC PROGRAM SUPPLIESReplacment sideline markers for volleyball netsPRCS/PARKS FORESTRY - 49965THE HOME DEPOT 1902 $ 89.30 03/01/201265110 REC PROGRAM SUPPLIESCostume room reorganization suppliesPRCS/PARKS FORESTRY - 49965STAYWELL - KRAMES $ 86.31 03/21/201265110 REC PROGRAM SUPPLIESSpanish participant books for American Red Cross classesPRCS/PARKS FORESTRY - 49965TARGET 00009274 $ 80.40 03/05/201265110 REC PROGRAM SUPPLIESToys, lunch suppliesPRCS/PARKS FORESTRY - 49965Amazon.com $ 59.41 03/02/201265110 REC PROGRAM SUPPLIESSongs for spring ice showPRCS/PARKS FORESTRY - 49965OFFICE DEPOT #510 $ 22.32 03/22/201265110 REC PROGRAM SUPPLIESBracket enlargement for March Madness 3 on 3 Basketball TournamentPRCS/PARKS FORESTRY - 49965PETSMART INC 427 $ 11.49 03/30/201265110 REC PROGRAM SUPPLIESClassroom pet suppliesPRCS/PARKS FORESTRY - 49965Amazon Digital Svcs $ 6.44 03/28/201265110 REC PROGRAM SUPPLIESSongs for spring ice showPRCS/RBT CROWN CNTR - 49952THE UPS STORE 1037 $ 22.41 03/01/201262315 POSTAGEPostage for scoreclock repair.PRCS/RBT CROWN CNTR - 49952NICKEL CITY $ 128.00 03/07/201262507 FIELD TRIPSSpring Break Camp Field TripPRCS/RBT CROWN CNTR - 49952PLUM CATERING 00 OF 00 $ 754.22 03/29/201265025 FOODFood for Preschool Lunch Program.PRCS/RBT CROWN CNTR - 49952PLUM CATERING 00 OF 00 $ 386.42 03/29/201265025 FOODFood for Preschool Lunch Program.PRCS/RBT CROWN CNTR - 49952PLUM CATERING 00 OF 00 $ 200.80 03/29/201265025 FOODFood for Preschool Lunch Program.PRCS/RBT CROWN CNTR - 49952THE HOME DEPOT 1902 $ 128.04 03/05/201265050 BUILDING MAINTENANCE MATERIALRack and chain hangers for sewing room.PRCS/RBT CROWN CNTR - 49952THE HOME DEPOT 1902 $ 17.52 03/07/201265050 BUILDING MAINTENANCE MATERIALMaintenance suppliesPRCS/RBT CROWN CNTR - 49952THE HOME DEPOT 1902 $ 8.07 03/29/201265050 BUILDING MAINTENANCE MATERIALMaintenance suppliesPRCS/RBT CROWN CNTR - 49952H-O-H WATER TECH INC. $ 744.00 03/16/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALWater treatment for tower.PRCS/RBT CROWN CNTR - 49952H-O-H WATER TECH INC. $ 680.00 03/02/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALWater treatment for tower.PRCS/RBT CROWN CNTR - 49952MC GLASS AND MIRROR $ 336.48 03/08/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALGlass repair of front door.PRCS/RBT CROWN CNTR - 49952CINTAS CORP #769 $ 145.78 03/14/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALRental of carpeted mats for lobby area.PRCS/RBT CROWN CNTR - 49952OFFICE DEPOT #510 $ 13.47 03/19/201265095 OFFICE SUPPLIESpens and name badges for Flea MarketPRCS/RBT CROWN CNTR - 49952WALGREENS #2619 $ 10.38 03/19/201265095 OFFICE SUPPLIESbaggies and wipes for officePRCS/RBT CROWN CNTR - 49952SCHWARTZHOFF CLEANERS $ 600.00 03/12/201265110 REC PROGRAM SUPPLIESStorage and cleaning of ice show backdrop.11 of 15May 8, 2012127 of 858
ACC.Reports To IntermediateMCH.Merchant Name FIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending March 31, 2012PRCS/RBT CROWN CNTR - 49952WILMETTE BICYCLE & SPO $ 360.00 03/19/201265110 REC PROGRAM SUPPLIESSkate sharpeningPRCS/RBT CROWN CNTR - 49952S&S WORLDWIDE $ 259.12 03/05/201265110 REC PROGRAM SUPPLIESTricycles for preschool programPRCS/RBT CROWN CNTR - 49952NEVCO INC $ 221.74 03/23/201265110 REC PROGRAM SUPPLIESScoreclock repair including parts.PRCS/RBT CROWN CNTR - 49952ECC DSS-Disc Sch Suppl $ 172.13 03/09/201265110 REC PROGRAM SUPPLIESPreschool suppliesPRCS/RBT CROWN CNTR - 49952ECC DSS-Disc Sch Suppl $ 157.41 03/09/201265110 REC PROGRAM SUPPLIESPreschool program supplies.PRCS/RBT CROWN CNTR - 49952ECC DSS-Disc Sch Suppl $ 150.11 03/14/201265110 REC PROGRAM SUPPLIESPreschool program supplies.PRCS/RBT CROWN CNTR - 49952S&S WORLDWIDE $ 149.09 03/12/201265110 REC PROGRAM SUPPLIESTricycles for preschool programPRCS/RBT CROWN CNTR - 49952WILMETTE BICYCLE & SPO $ 145.00 03/19/201265110 REC PROGRAM SUPPLIESSkate sharpeningPRCS/RBT CROWN CNTR - 49952ECC DSS-Disc Sch Suppl $ 137.99 03/09/201265110 REC PROGRAM SUPPLIESPreschool suppliesPRCS/RBT CROWN CNTR - 49952CONSTRUCT PLAYTHNGS.CO $ 135.67 03/27/201265110 REC PROGRAM SUPPLIESArt supplies for After School Program.PRCS/RBT CROWN CNTR - 49952US TOY/CONSTR PLAYTHIN $ 116.08 03/27/201265110 REC PROGRAM SUPPLIESProgram supplies for After School Program and Preschool Programs.PRCS/RBT CROWN CNTR - 49952ECC DSS-Disc Sch Suppl $ 87.34 03/05/201265110 REC PROGRAM SUPPLIESPreschool suppliesPRCS/RBT CROWN CNTR - 49952PETSMART INC 427 $ 79.91 03/15/201265110 REC PROGRAM SUPPLIESClassroom pet supplies.PRCS/RBT CROWN CNTR - 49952RADIOSHACK COR00164988 $ 37.77 03/05/201265110 REC PROGRAM SUPPLIESBNC Cables for scoreclocksPRCS/RBT CROWN CNTR - 49952EVANSTON SIGNS AND GRA $ 15.00 03/26/201265110 REC PROGRAM SUPPLIESChanging of dates on banner.PRCS/RBT CROWN CNTR - 49952THE SAXOPHONE SHOP $ 14.95 03/16/201265110 REC PROGRAM SUPPLIESPiano songbook for preschool programPRCS/RBT CROWN CNTR - 49952DOLRTREE 673 00006734 $ 9.00 03/28/201265110 REC PROGRAM SUPPLIESArt supplies for classroom projects.PRCS/RECREATION - 49946ADVANTAGE SALES & SERV $ 426.66 03/26/201262245 OTHER EQ MAINTMaintenance, replacement parts and repairs to floor scrubbing machinePRCS/RECREATION - 49946ILIPRA 00 OF 00 $ 704.00 03/09/201262295 TRAINING & TRAVELCertified Playground Inspector COurse and Exam - JaminskiPRCS/RECREATION - 49946CONSERV FS INC $ 90.00 03/05/201262295 TRAINING & TRAVELSports Turf Seminar - Jackson, Thum, AeglerPRCS/RECREATION - 49946ILIPRA 00 OF 00 $ 259.00 03/26/201262360 MEMBERSHIP DUESParks and Recreation - Illinois membership associationPRCS/RECREATION - 49946NRPA/AMERICA'S BACKYAR $ 40.00 03/01/201262360 MEMBERSHIP DUESNational Recreation Park Assoc. payment for CPRP trainingPRCS/RECREATION - 49946GODADDY.COM $ 116.43 03/05/201265010 BOOKS, PUBLICATIONS, MAPSNoah's Playground Website RenewalPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 19.97 03/05/201265050 BUILDING MAINTENANCE MATERIALFence cable vinyl ties for beach fencingPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 19.73 03/15/201265050 BUILDING MAINTENANCE MATERIALrope and straight edge toolPRCS/RECREATION - 49946Dominicks Stor00011379 $ 127.95 03/26/201265025 FOODFood-sandwiches, fruit and chips for March Madness Basketball Event on March 24 volunteers-scorekeepersPRCS/RECREATION - 49946GIORDANO'S OF EVANSTON $ 90.30 03/26/201265025 FOODPizza for volunteers at March 23 March Maddness B-Ball TournamentPRCS/RECREATION - 49946EAST BAY SIGN CO INC $ 707.44 03/27/201265045 LICENSING/REGULATORY SUPPLIESDecals/hang tags for boat permitsPRCS/RECREATION - 49946EVANSTON SIGNS AND GRA $ 225.00 03/09/201265045 LICENSING/REGULATORY SUPPLIESparking signs for the Dempster Beach Office parking lotPRCS/RECREATION - 49946AMAZON MKTPLACE PMTS $ 31.99 03/09/201265045 LICENSING/REGULATORY SUPPLIESRed Cross LifeGuard Manual (new 2012)PRCS/RECREATION - 49946HAROLD'S TRUE VALUE HD $ 79.68 03/15/201265050 BUILDING MAINTENANCE MATERIALScrub Brushes for stairway cleaning, indoor-outdoor broom, tape, adhesive gluePRCS/RECREATION - 49946HAROLD'S TRUE VALUE HD $ 31.34 03/26/201265050 BUILDING MAINTENANCE MATERIALLubricants for general repairs-keys-locks, scent air freshenerPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 19.97 03/05/201265050 BUILDING MAINTENANCE MATERIALcable ties for beach fencingPRCS/RECREATION - 49946ALL STAR TENNIS SUPPLY $ 392.70 03/12/201265055 MATERIALS TO MAINTAIN IMPROVEMENTStennis netsPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 24.94 03/08/201265085 MINOR EQUIP & TOOLSwork tools for lakefrontPRCS/RECREATION - 49946LEMOI ACE HDWE $ 5.27 03/27/201265085 MINOR EQUIP & TOOLSsocket for beach cleanerPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 32.97 03/26/201265085 MINOR EQUIPMENT AND TOOLSReplacement tape measure for fieldsPRCS/RECREATION - 49946EVANSTON BLUE PRINT $ 54.00 03/23/201265105 PHOTO/DRAFTING SUPPLIESIDOT Grant Drawing reproductionsPRCS/RECREATION - 49946ELIFEGUARD INC. $ 946.11 03/08/201265110 REC PROGRAM SUPPLIESReplacement Rescue BoardsPRCS/RECREATION - 49946STAYWELL - KRAMES $ 314.31 03/23/201265110 REC PROGRAM SUPPLIESNew Red Cross Lifeguard training material, DVD & ManualPRCS/RECREATION - 49946AMAZON MKTPLACE PMTS $ 63.98 03/15/201265110 REC PROGRAM SUPPLIESRed Cross LifeGuard Manuals (new 2012)PRCS/RECREATION - 49946AMAZON MKTPLACE PMTS $ 63.49 03/09/201265110 REC PROGRAM SUPPLIESRed Cross LifeGuard Instructor Manual (new 2012)PRCS/RECREATION - 49946CHICAGO BATTERY $ 39.95 03/16/201265110 REC PROGRAM SUPPLIESBattery for athletic ball field machinePRCS/RECREATION - 49946ARC SERVICES/TRAINING $ 19.00 03/09/201265110 REC PROGRAM SUPPLIESCPR RecertificationPUBLIC WORKS/ADMIN - 50485CIRCLE K 129 QPS $ 38.40 03/16/201262295 TRAINING & TRAVELSpringfield Electronic Recycling SummitPUBLIC WORKS/ADMIN - 50485AMERICAN PUBLIC WORKS $ 635.00 03/30/201262295 TRAINING & TRAVELSnow Conference Registration12 of 15May 8, 2012128 of 858
ACC.Reports To IntermediateMCH.Merchant Name FIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending March 31, 2012PUBLIC WORKS/FLEET - 49947PURCHASE ADJUSTMENT $ 3,663.84 03/19/201262375 RENTALSVehicle Rentals for EngineeringPUBLIC WORKS/FLEET - 49947IL WEB PLATE RENEWAL $ 20.25 03/07/201265045 LICENSING/REGULATORY SUPPLIESLICENSE PLATE RENEWALPUBLIC WORKS/FLEET - 49947UPS 1Z07F72F0396981775 $ 10.98 03/30/201265045 LICENSING/REGULATORY SUPPLIESLicense Plate RenewalsPUBLIC WORKS/FLEET - 49947IL SECRETARY OF STATE $ 9.65 03/29/201265045 LICENSING/REGULATORY SUPPLIESLicense Plate RenewalsPUBLIC WORKS/FLEET - 49947IPASS AUTOREPLENISH #5 $ 40.00 03/05/201265060 MATERIALS TO MAINTAIN AUTOSI pass Pool carsPUBLIC WORKS/FLEET - 49947UPS 1Z07F72F0399168747 $ 22.41 03/07/201265060 MATERIALS TO MAINTAIN AUTOSRETURN PARTSPUBLIC WORKS/FLEET - 49947CLARTEC CORPORATION $ 21.59 03/28/201265060 MATERIALS TO MAINTAIN AUTOSVehicle PartsPUBLIC WORKS/FLEET - 49947UPS 1Z07F72F0396496764 $ 16.01 03/12/201265060 MATERIALS TO MAINTAIN AUTOSRETURN PART FOR REPAIRPUBLIC WORKS/FLEET - 49947UPS 1Z07F72F0395425752 $ 10.56 03/12/201265060 MATERIALS TO MAINTAIN AUTOSRETURN PART FOR REPAIRPUBLIC WORKS/FLEET - 49947UPS 1Z07F72F0390125059 $ 9.51 03/16/201265060 MATERIALS TO MAINTAIN AUTOSRETURN PARTSPUBLIC WORKS/FLEET - 49947RADIOSHACK COR00164988 $ 7.38 03/26/201265060 MATERIALS TO MAINTAIN AUTOSelectrical partsPUBLIC WORKS/FLEET - 49947CHILI'S-EVANSTON $ 95.03 03/20/201268205 PUBLIC WKS CONTINGENCIESPublic Works Lunch MeetingPUBLIC WORKS/ST&SANITATION - 49962CITY WELDING SALES $ 175.30 03/15/201265015 CHEMICALSPropane Gas (Hot Boxes)PUBLIC WORKS/ST&SANITATION - 49962CITY WELDING SALES $ 121.30 03/05/201265015 CHEMICALSPropane Gas (Hot Boxes)PUBLIC WORKS/ST&SANITATION - 49962CITY WELDING SALES $ 121.30 03/30/201265015 CHEMICALSPropane Gas (Hot Boxes)PUBLIC WORKS/ST&SANITATION - 49962THE HOME DEPOT 1902 $ 53.31 03/01/201265015 CHEMICALSPipe and Fitting (Brine Machine)PUBLIC WORKS/ST&SANITATION - 49962THE HOME DEPOT 1902 $ 291.18 03/30/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSTools (Concrete Crew)PUBLIC WORKS/ST&SANITATION - 49962NOR NORTHERN TOOL $ 195.79 03/26/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSTools & Parts CleanerPUBLIC WORKS/ST&SANITATION - 49962THE HOME DEPOT 1902 $ 76.82 03/14/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSGarbage Bags & Hose ClampsPUBLIC WORKS/ST&SANITATION - 49962EPCO PAINT STORE 1252 $ 4.78 03/27/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSScrapes for Asphalt CrewPUBLIC WORKS/ST&SANITATION - 49962THE HOME DEPOT 1902 $ 133.56 03/19/201265085 MINOR EQUIP & TOOLSTool Business DistrictPUBLIC WORKS/ST&SANITATION - 49962OFFICE MAX $ 27.30 03/09/201265095 OFFICE SUPPLIESComputer SplicerPUBLIC WORKS/ST&SANITATION - 49962OFFICE MAX $ (27.30)03/12/201265095 OFFICE SUPPLIESComputer SplicerPUBLIC WORKS/ST&SANITATION - 49962OFFICE DEPOT #510 $ 15.99 03/09/201265095 OFFICE SUPPLIESComputer SplicerPUBLIC WORKS/ST&SANITATION - 49962WORK AREA PROTECTION $ 647.00 03/28/201265115 TRAFFIC CONTROL SUPPLIESNew Recycled Traffic ConesPUBLIC WORKS/ST&SANITATION - 49962RAMCO CONSTRUCTION SER $ 608.55 03/28/201265115 TRAFFIC CONTROL SUPPLIESDelineators for TrafficPUBLIC WORKS/ST&SANITATION - 49962THE UPS STORE 1037 $ 315.45 03/09/201265115 TRAFFIC CONTROL SUPPLIESTraffic Spike ReturnPUBLIC WORKS/ST&SANITATION - 49962THE HOME DEPOT 1902 $ 155.20 03/05/201265115 TRAFFIC CONTROL SUPPLIESTools (Traffic Trk 158)PUBLIC WORKS/ST&SANITATION - 49962EPCO PAINT STORE 1252 $ 146.24 03/27/201265115 TRAFFIC CONTROL SUPPLIESTips for Paint Sprayer (Traffic)PUBLIC WORKS/ST&SANITATION - 49962THE HOME DEPOT 1902 $ 53.55 03/05/201265115 TRAFFIC CONTROL SUPPLIESTools (Nuts & Bolts)PUBLIC WORKS/TRANS - 49959LEMOI ACE HDWE $ 38.35 03/20/201265050 BUILDING MAINTENANCE MATERIALLag Bolts for in Street Ped SignsPUBLIC WORKS/TRANS - 49959WW GRAINGER $ 1,088.10 03/28/201265070 OFFICE/OTHER EQ TO MAINTN MATERIAL400 W HPS Ballast Kits for Howard St.PUBLIC WORKS/TRANS - 49959WW GRAINGER $ 126.94 03/20/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALPhotocellsPUBLIC WORKS/TRANS - 49959WW GRAINGER $ 103.86 03/20/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALPhotocellsPUBLIC WORKS/TRANS - 49959WW GRAINGER $ 46.16 03/20/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALPhotocellsPUBLIC WORKS/TRANS - 499593MStPau TP34563 CREDIT $ 154.92 03/15/201265085 MINOR EQUIP & TOOLSPlastic Washers for Mounting SignsPUBLIC WORKS/TRANS - 49959VULCAN INC $ 1,268.00 03/12/201265115 TRAFFIC CONTROL SUPPLIESStop Sign Metal BlanksPUBLIC WORKS/TRANS - 49959TAPCO $ 1,263.12 03/28/201265115 TRAFFIC CONTROL SUPPLIESIn-Street "Stop for Peds" SignsPUBLIC WORKS/TRANS - 49959HALL SIGNS, INC. $ 1,070.00 03/13/201265115 TRAFFIC CONTROL SUPPLIESStree Name SIgn Mounting BracketsPUBLIC WORKS/TRANS - 49959TRAFFIC CONTROL & PROT $ 1,061.00 03/19/201265115 TRAFFIC CONTROL SUPPLIESSign FabricationPUBLIC WORKS/TRANS - 49959TRAFFIC CONTROL & PROT $ 800.00 03/27/201265115 TRAFFIC CONTROL SUPPLIES"All Way" Sign PlaquesPUBLIC WORKS/TRANS - 49959TRAFFIC SAFETY STORE $ 246.52 03/02/201265115 TRAFFIC CONTROL SUPPLIES125x5" lag kit (4 per) to bolt speed bumpUTILITIES/ADMIN - 49958CROWNE PLAZA $ 399.84 03/26/201262295 TRAINING & TRAVELHotel for ISAWWA Conference in Springfield March 22-26.UTILITIES/ADMIN - 49958AZTECA SYSTEMS INC $ 998.00 03/28/201262295 TRAINING & TRAVELAzteca Conference in Utah for the Engineering Associate.UTILITIES/ADMIN - 49958SOUTHWES 5262431319802 $ 472.60 03/30/201262295 TRAINING & TRAVELAirplane transportation to the Azteca Conference in Utah for the Engineering Associate.UTILITIES/ADMIN - 49958HOLIDAY INN EXPRESS $ 228.48 03/23/201262295 TRAINING & TRAVELHotel stay in Springfield, IL. for the WaterCon 2012 conference.13 of 15May 8, 2012129 of 858
ACC.Reports To IntermediateMCH.Merchant Name FIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending March 31, 2012UTILITIES/ADMIN - 49958CANYONS RESORT LODGING $ 174.42 03/28/201262295 TRAINING & TRAVELLodgings for Azteca Conference in Utah for the Engineering Associate.UTILITIES/ADMIN - 49958IDPH-PLUMBING PROGRAM $ 102.50 03/12/201262295 TRAINING & TRAVELPlumbing License Renewal for the Plumbing Inspector.UTILITIES/ADMIN - 49958STARTECH.COM $ 36.56 03/08/201264540 TELECOMMUNICATIONS - WIRExtension cables for Utilities Department Charging Station for vehicle laptops.UTILITIES/ADMIN - 49958SSPC $ 75.00 03/05/201265010 BOOKS, PUBLICATIONS, MAPSIndustry publications.UTILITIES/DIST - 49955RADIOSHACK COR00164145 $ 3.19 03/12/201262245 OTHER EQ MAINTFuses for the Correlator.UTILITIES/DIST - 49955HOLIDAY INN EXPRESS $ 228.48 03/22/201262295 TRAINING & TRAVELOvernight stay for WaterCon 2012 conference in Springfield, IL.UTILITIES/DIST - 49955MID AMERCIAN WATER $ 1,429.80 03/02/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSMarking paint and 2" meter flanges.UTILITIES/DIST - 49955MID AMERCIAN WATER $ 1,080.00 03/12/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSHydrant parts.UTILITIES/DIST - 49955MID AMERCIAN WATER $ 286.57 03/19/201265070 OFFICE/OTHER EQ TO MAINTN MATERIAL2" MIP corporation stops for the Pumping Division.UTILITIES/DIST - 49955DETROIT IND MARED IND $ 617.06 03/01/201265085 MINOR EQUIP & TOOLS14" Gas Saw blades.UTILITIES/DIST - 49955TEST GAUGE & BACKFLOW $ 714.54 03/27/201265085 MINOR EQUIPMENT AND TOOLSR.P.Z. Tester Kit.UTILITIES/FILTRATION - 49951AIR ONE EQUIPMENT INC $ 199.34 03/30/201262245 OTHER EQ MAINTSCBA cylinder hydrotesting (6), and cylinder gauge replacement (1).UTILITIES/FILTRATION - 49951MARTIN MACK FIRE $ 180.85 03/16/201262245 OTHER EQ MAINTFire extinguisher annual inspection and maintenance, and replacement of 2 fire extinguishers.UTILITIES/FILTRATION - 49951TEST GAUGE & BACKFLOW $ 107.00 03/23/201262245 OTHER EQ MAINTRPZ tester - calibration and recertification.UTILITIES/FILTRATION - 49951SIUE ERTC $ 580.00 03/27/201262295 TRAINING & TRAVEL4-day Operator Certification Class for the Water Plant Operator.UTILITIES/FILTRATION - 49951GAYLORD OPRYLAND HTL F $ 426.63 03/26/201262295 TRAINING & TRAVELHotel for EPA-WLA Security Summit Nashville, TN.UTILITIES/FILTRATION - 49951Illinois Section AWWA $ 120.00 03/30/201262295 TRAINING & TRAVELISAWWA seminar - High Tech Operator I.UTILITIES/FILTRATION - 49951HOLIDAY INN EXPRESS $ 114.24 03/22/201262295 TRAINING & TRAVELOvernight stay for WaterCon 2012 conference.UTILITIES/FILTRATION - 49951MUSIC CITY TAXI $ 32.00 03/23/201262295 TRAINING & TRAVELTaxi for EPA-WLA Security Summit Nashville, TN.UTILITIES/FILTRATION - 49951AMERICAN 00102671819690 $ 25.00 03/22/201262295 TRAINING & TRAVELBaggage for EPA-WLA Security Summit Nashville, TN.UTILITIES/FILTRATION - 49951AMERICAN 00102673118740 $ 25.00 03/26/201262295 TRAINING & TRAVELBaggage for EPA-WLA Security Summit Nashville, TN.UTILITIES/FILTRATION - 49951NEEC $ 55.00 03/14/201262360 MEMBERSHIP DUESBuiding Operator Certification (BOC) re-certification.UTILITIES/FILTRATION - 49951RUSSO'S HDW & PWR EQUI $ 191.23 03/14/201265005 LANDSCAPE MATERIALSSpark plugs, air and oil filters for mowers, and bump heads for grass trimmers.UTILITIES/FILTRATION - 49951RUSSO'S HDW & PWR EQUI $ 30.10 03/19/201265005 LANDSCAPE MATERIALSEcho trimmer shaft bolts (3).UTILITIES/FILTRATION - 49951RUSSO'S HDW & PWR EQUI $ 17.87 03/16/201265005 LANDSCAPE MATERIALSEcho trimmer spark plugs (4).UTILITIES/FILTRATION - 49951GEXPRO $ 624.68 03/07/201265050 BUILDING MAINTENANCE MATERIALMetal Halide (24) replacement lamps for '63 filters.UTILITIES/FILTRATION - 49951W W GRAINGER 916 $ 269.64 03/22/201265050 BUILDING MAINTENANCE MATERIALBeam clamps (50), conduit bushings, and liquidtite non-metallic conduit (100-ft).UTILITIES/FILTRATION - 49951ACTIVE ELECTRIC SUPPLY $ 216.64 03/14/201265050 BUILDING MAINTENANCE MATERIALHeavy wall conduit 1/2 inch (100-ft), and 2 inch (20-ft).UTILITIES/FILTRATION - 49951W W GRAINGER 916 $ 194.15 03/12/201265050 BUILDING MAINTENANCE MATERIALCord/box connectors for the smoke detectors, and an auto battery charger.UTILITIES/FILTRATION - 49951W W GRAINGER 916 $ 15.13 03/12/201265050 BUILDING MAINTENANCE MATERIALIntercom phone.UTILITIES/FILTRATION - 49951NATL PUMP AND COMPRESS $ 1,216.01 03/01/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALOil filters, air filters, and oil seperators for the air compressors (2).UTILITIES/FILTRATION - 49951W W GRAINGER 916 $ 813.69 03/07/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALPolyurethane sealant, concrete resurfacer, electric plugs, rubber chemical gloves, electric couplings, and valves.UTILITIES/FILTRATION - 49951THE HOME DEPOT 1902 $ 570.24 03/09/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALGFCI whips, copper pipe, electric boxes and covers, Milwaukee Tool batteries, shop vac filters, and screw bits.UTILITIES/FILTRATION - 49951FASTENAL COMPANY01 $ 568.27 03/23/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALStainless nuts, bolts, washers, hole saw, wire wheels, air filters, snips, and welding jacket.UTILITIES/FILTRATION - 49951W W GRAINGER 916 $ 107.76 03/23/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALHVAC pleated filters (12).UTILITIES/FILTRATION - 49951WW GRAINGER $ (79.20)03/16/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALCredit for returned grease guns (2).UTILITIES/FILTRATION - 49951HACH COMPANY $ 341.65 03/16/201265075 MEDICAL & LAB SUPPLIESDW STD for DR4000 Orthophosphate, Reagent for Orthophosphate.UTILITIES/FILTRATION - 49951FISHER SCI CHI $ 58.48 03/22/201265075 MEDICAL & LAB SUPPLIESFluoride STD and Conductivity STD.UTILITIES/FILTRATION - 49951FISHER SCI CHI $ 22.09 03/19/201265075 MEDICAL & LAB SUPPLIESTraceable Timer.UTILITIES/FILTRATION - 49951W W GRAINGER 916 $ 85.86 03/07/201265090 SAFETY EQUIPMENTFace shield (2), and fire extinguisher sign.UTILITIES/PUMPING - 49964HOLIDAY INN EXPRESS $ 228.48 03/23/201262295 TRAINING & TRAVELOvernight stay for WaterCon 2012 conference in Springfield, IL.14 of 15May 8, 2012130 of 858
ACC.Reports To IntermediateMCH.Merchant Name FIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending March 31, 2012UTILITIES/PUMPING - 49964MID-STATES ENGINEERING $ 622.09 03/14/201265035 PETROLEUM PRODUCTSFilters for engine oil.UTILITIES/PUMPING - 49964MID-STATES ENGINEERING $ 563.94 03/19/201265035 PETROLEUM PRODUCTSHousing for antifreeze filters.UTILITIES/PUMPING - 49964MID-STATES ENGINEERING $ 85.68 03/14/201265035 PETROLEUM PRODUCTSFilters for engine antifreeze.UTILITIES/PUMPING - 49964W W GRAINGER 916 $ 1,123.31 03/15/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALSewage pump, and lock out tagout accessories.UTILITIES/PUMPING - 49964W W GRAINGER 916 $ 507.03 03/09/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALHose clamps, and cable ties.UTILITIES/PUMPING - 49964LOWES #01748 $ 478.76 03/21/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALAsbestos Floor covering for Pump Station Second Floor OfficeUTILITIES/PUMPING - 49964GASVODA AND ASSOCIATES $ 473.54 03/08/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALSewage Ejector repair parts.UTILITIES/PUMPING - 49964W W GRAINGER 916 $ 416.62 03/02/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALTubing, and mesh filter wires.UTILITIES/PUMPING - 49964LOWES #01748 $ 319.94 03/30/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALWood for shelves in the Department Director's office, and miscellaneous outdoor hose equipment.UTILITIES/PUMPING - 49964LOWES #01748 $ 308.39 03/07/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALWood for shelves/credenza for the Pump Station second floor office, and miscellaneous supplies.UTILITIES/PUMPING - 49964AUTOMATIONDIRECT COM I $ 302.00 03/01/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALTerminal strips and accessories.UTILITIES/PUMPING - 49964SIUE ERTC $ 290.00 03/27/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALClass B Operator training for the Water Plant Operator.UTILITIES/PUMPING - 49964W W GRAINGER 916 $ 206.02 03/20/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALPipe coupling, and electrical tape.UTILITIES/PUMPING - 49964NYDREE FLOORING LLC $ 186.56 03/16/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALFlooring adhesive.UTILITIES/PUMPING - 49964W W GRAINGER 916 $ 183.38 03/09/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALRepair part for the threading machine.UTILITIES/PUMPING - 49964STEINER ELEC GURNEE $ 179.16 03/09/201265070 OFFICE/OTHER EQ TO MAINTN MATERIAL5 KV splice kits.UTILITIES/PUMPING - 49964W W GRAINGER 916 $ 146.45 03/29/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALFasteners, and float switch.UTILITIES/PUMPING - 49964WESCO - # 7628 $ 109.52 03/05/201265070 OFFICE/OTHER EQ TO MAINTN MATERIAL5 KV connectors for High Lift Pump #2.UTILITIES/PUMPING - 49964WW GRAINGER $ 76.86 03/26/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALCable to repair garage #2 door.UTILITIES/PUMPING - 49964EXPERIAN CREDITREP $ 19.95 03/23/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALFraudulent charge to be refunded on next month's statement.UTILITIES/PUMPING - 49964WW GRAINGER $ (179.45)03/23/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALCredit for duplicate charge.UTILITIES/PUMPING - 49964ENCO $ 19.22 03/16/201265085 MINOR EQUIPMENT AND TOOLSBroach bushing for the High Lift Sewer Pump repairUTILITIES/PUMPING - 49964W W GRAINGER 916 $ 12.81 03/16/201265085 MINOR EQUIPMENT AND TOOLSFeeler gauges.UTILITIES/PUMPING - 49964SECURITY EQUIPMENT SUP $ 723.79 03/05/201265702 WATER GENERAL PLANTWire for fire alarm system upgrade.UTILITIES/PUMPING - 49964SECURITY EQUIPMENT SUP $ 518.18 03/29/201265702 WATER GENERAL PLANTFire alarm system supplies.UTILITIES/PUMPING - 49964SECURITY EQUIPMENT SUP $ 227.27 03/29/201265702 WATER GENERAL PLANTFire alarm system supplies.UTILITIES/PUMPING - 49964SECURITY EQUIPMENT SUP $ 162.02 03/09/201265702 WATER GENERAL PLANTRelay board for the fire alarm.UTILITIES/PUMPING - 49964AUTOMATIONDIRECT COM I $ 115.00 03/02/201265702 WATER GENERAL PLANTJunction boxes for the fire alarm system.UTILITIES/PUMPING - 49964SECURITY EQUIPMENT SUP $ 106.42 03/09/201265702 WATER GENERAL PLANTFire flow switch for the Fire Sprinkler System.UTILITIES/SEWER - 49944ELMERS WATER SPORTS $ 918.80 03/14/201262230 SVC TO MAINTAIN MAINSTraining and gear replacement.UTILITIES/SEWER - 49944OLEARYS CONTRACTOR $ 260.00 03/15/201262245 OTHER EQ MAINTStreet Saw belts.UTILITIES/SEWER - 49944HOLIDAY INN EXPRESS $ 228.48 03/22/201262295 TRAINING & TRAVELHotel accomodations for the WaterCon 2012 conference in Springfield, IL.UTILITIES/SEWER - 49944SPRINGHILL SUITES INDI $ 188.48 03/02/201262295 TRAINING & TRAVELHotel accomdations for the Pumper Cleaner Show in Indianapolis, IN.UTILITIES/SEWER - 49944CIRCLE K 160 QPS $ 47.80 03/22/201262295 TRAINING & TRAVELGas for vehicle #950 to travel to the WaterCon 2012 conference in Springfield, IL.UTILITIES/SEWER - 49944VOLLMAR CLAY PRODUCTS $ 853.00 03/14/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSBricks and blocks.UTILITIES/SEWER - 49944VOLLMAR CLAY PRODUCTS $ 163.50 03/15/201265055 MATERIALS TO MAINTAIN IMPROVEMENTS10" PVC Fitting.UTILITIES/SEWER - 49944MOTION INDUSTRIES IL33 $ 998.97 03/12/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALHoses for vehicle #954.UTILITIES/SEWER - 49944THE HOME DEPOT 1902 $ 286.27 03/19/201265085 MINOR EQUIPMENT AND TOOLSHand tools and supplies.Total $ 125,968.23 15 of 15May 8, 2012131 of 858
For City Council meeting of May 14, 2012 Item A3.1
Business of the City by Motion: Renewal of CADS Software License and Service
Agreement with SunGard Public Sector
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Rich Eddington, Chief of Police
Perry Polinski, Communications Coordinator
Subject: Renewal of CADS Software License and Service Agreement with
SunGard Public Sector
Date: April 24, 2012
Recommended Action:
This memo presents information regarding continuation of the annual sole source
software license and service agreement with SunGard Public Sector (1000 Business
Center Drive, Lake Mary, FL) for the Police Department’s CADS (Computer Aided
Dispatch System) software. Staff recommends that the City Council authorize the City
Manager to renew this sole source annual service agreement in the amount of
$70,304.25.
Funding Source:
Funding is provided by the Emergency Telephone System account 5150.62509
(Service Agreements & Contracts) with a budget of $75,000.00.
Summary:
The fees paid for this service agreement are used to continuously improve SunGard’s
software applications as well as staff their 24/7 Public Safety & Justice applications
support center. Also, as a client of SunGard Public Sector, the Police Department
benefits from the continuous research and development that SunGard is doing to
improve and enhance their software. This is a sole source request because the only
option for comprehensive maintenance and support of the CADS application is SunGard
Public Sector as it is the sole owner and distributor of the software.
The Police Department’s Computer Aided Dispatch System has been in use since May
9, 1994 (at the time, this software license and service agreement was negotiated at a
considerable discount). The Police Department relies on CADS to process numerous
transactions related to real-time tracking and dispatching of public safety resources.
Memorandum
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CADS also assembles information for future use in reporting applications. Below is a
brief description of some of the software applications that this agreement covers:
• QREP is a reporting tool used to extract data and write programs for CAD and
Records databases.
• Mobile Data Browser Client is the base product that drives all of the Public Safety
personnel’s ability to receive and send information to Dispatch and provides
access to LEADS, which allows officers to obtain license plate, driver’s license,
and criminal history information.
• E911 interface automatically enters the name, address, and phone number
(ANI/ALI) of the 9-1-1 caller into CADS.
• Alarm interface provides the interface for the burglar & fire alarm panel.
• CAD-Computer Aided Dispatch is the central system that all of the above
systems connect to. This system provides telecommunicators with all of the data
and information needed to dispatch Public Safety personnel to calls efficiently.
• CRIMES-Police Records Management System is the central data entry system
for all information or reports generated by the Police Department.
• FIRES2000 is the Records Management System equivalent for the Fire
Department.
• LEADS state/NCIC interface provides LEADS access to all police officers on
patrol.
• FIELD INCIDENT REPORTING automates the police reporting process.
The 2011 service agreement with SunGard Public Sector was $58,515 (increased to its
current total amount of $70,304.25 with the implementation in the last year of the Field
Incident Reporting module). This year SunGard is holding the base cost to a 0%
increase. The Agreement is effective from May 1, 2012 through April 30, 2013. SunGard
concessions brought staff beyond the 2011 agreement end date of April 30, 2012.
However the vendor has agreed to continue full support during this period.
Legislative History:
FY12 Emergency Telephone System budget approved at the meeting of September 22,
2011.
Attachments
SunGard Public Sector Invoice
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For City Council meeting of May 14, 2012 Item A3.2
Business of the City by Motion: Contract for Ford Vehicle Parts
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
Lonnie Jeschke, CPFP, Fleet Manager
Subject: Award Contract for Ford Parts (Bid #12-118)
Date: April16, 2011
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a one (1)
year contract for the purchase of Ford OEM parts in the amount of $49,400.00 with Golf
Mill Ford Inc. (9401 N. Milwaukee Avenue, Niles, Illinois 60714).
Funding Source:
Funding is provided by the FY 2012 Major Maintenance, Material to Maintain Autos
Account, 7710.65060, with a budget of $950,000, in the amount of $49,400.00.
Summary:
In April, 2012, staff solicited bids for the purchase of Ford OEM parts. The proposed
contract is for a one (1) year period, with the right to extend the contract for up to three
(3), one year periods. Golf Mill Ford was the successful bidder with the lowest price bid.
Bids were advertised with a due date of April 3, 2012. Bids were received as follows:
Company Name City/State Description Bid Amount
Golf Mill Ford Niles, Illinois OEM Parts $49,400.00
Arlington Heights Ford Arlington Heights, Illinois OEM Parts $54,780.00
Highland Park Ford Highland Park, Illinois OEM Parts $55,200.00
Based on the Bid 12-118 results, staff recommends approval of the award to Golf Mill
Ford as the lowest responsive and responsible bidder to provide Ford OEM parts to the
City. They have been a responsive and responsible vendor for last couple of years.
There is no Evanston based Ford dealership at this time.
Attachment:
MWEBE Memo
Memorandum
137 of 858
Bid No. 12-118, Ford OEM Parts, M/W/EBE Subcontracting Participation Waived
To: Suzette Robinson, Director of Public Works
From: Joseph McRae, Deputy City Manager
Subject: Bid No. 12-118, Contract with Golf Mill Ford Inc. for Ford Parts
Date: May 8, 2012
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City has established a 25% M/W/EBE
subcontracting participation goal for general contractors. Bid No. 12-118 for the
purchase of Ford parts does not afford M/W/EBE subcontracting opportunities.
Therefore, a waiver is granted.
Cc: Marty Lyons, Assistant City Manager/CFO
Jewell Jackson, Manager of Purchasing & Contracts
Memorandum
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For City Council meeting of May 14, 2012 Item A3.3
Business of the City by Motion: 2012 Fire Hydrant Painting Contract
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Utilities Director
Lara Biggs, Superintendent – Construction & Field Services
Subject: Contract for 2012 Fire Hydrant Painting (Bid No. 12-127)
Date: April 30, 2012
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract for
the 2012 Fire Hydrant Painting (Bid No. 12-127) to Alpha Paintworks, Inc. (6316 N.
Cicero Avenue, Chicago, IL) in the amount of $24,140.00.
Funding Source:
Funding is provided by the Water Fund, Account 7115.62230. This operations account
has a budget of $51,500 allocated for water distribution system maintenance and repair
activities.
Background Information:
Painting of fire hydrants is necessary for aesthetics and to extend life by repairing the
protective coating on the metal. The City of Evanston has not had a regular program of
fire hydrant painting since 2005 and 2006, when seasonal employees were used to
paint hydrants. Since then, staff has painted individual hydrants on an as-needed basis.
Because of increasing resident complaints and staff field observations on the condition
of the paint on City fire hydrants, it is now planned to sandblast and paint all City fire
hydrants over the next five years. An attached map indicates the different areas to be
painted over the next 5 years.
Summary:
This contract involves the sandblasting, priming and painting of 284 fire hydrants at
various locations in the City. A location map is attached showing the area to be painted
in 2012. All public fire hydrants older than 5 years in the geographic area indicated will
be painted. Private fire hydrants will not be painted under this contract. The hydrant
painting work is planned to occur June 15 through September 1. This contract is for
one year and has an optional 1-year contract extension.
Memorandum
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Bids for the subject project were opened and publicly read on Tuesday, April 17, 2012.
Two contractors submitted bids for this project.
Contractor Information:
Contractor Address
Alpha Paintworks, Inc. 6316 N. Cicero Avenue, Chicago, IL
Best Quality Builder of IL, Inc. 733 N. Westmore, Villa Park, IL
The submitted bids can not be withdrawn or canceled for a period of sixty (60) calendar
days following the bid opening, or until June 16, 2012. The bids were reviewed by Lara
Biggs, Superintendent – Construction & Field Services. The summary of bids is shown
below.
Summary of Bids:
Contractor Unit Price
No. of
Hydrants
Total Bid
Price
Alpha Paintworks, Inc. $85.00 284 $24,140.00
Best Quality Builder of IL, Inc. $90.14 284 $25,599.76
The references for Alpha Paintworks were checked and found to be favorable. They
have done similar projects successfully for Oak Park, Wheeling and Hanover Park.
Attached is a memorandum from the City Manager’s Office with an analysis of the
M/W/EBE participation requirements for this project.
Attachments:
Proposed Plan for Hydrant Painting
2012 Fire Hydrant Painting Map
M/W/EBE Memorandum
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Bid No. 12-127, Fire Hydrant Painting, M/W/EBE Subcontracting Participation Waived
To: Dave Stoneback, Director of Utilities
From: Joseph McRae, Deputy City Manager
Subject: Bid No. 12-127 Fire Hydrant Painting
Date: May 3, 2012
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City has established a 25% M/W/EBE
subcontracting participation goal for general contractors. Bid No. 12-127 for the
fire hydrant painting contract does not afford M/W/EBE subcontracting
opportunities. Therefore, a waiver is granted.
Cc: Marty Lyons, Assistant City Manager/CFO
Jewell Jackson, Manager of Purchasing & Contracts
Memorandum
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For City Council meeting of May 14, 2012 Item A3.4
Business of the City by Motion: Church Street Improvement Project and
Dodge/Lake Streetscape Improvement Contract
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Sat Nagar, P.E., Senior Engineer, Engineering Division
Subject: Contract Award for Church Street Improvement Project and Dodge
Avenue and Lake Street Streetscape Project (Bid 12-130)
Date: May 4, 2012
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract in
response to Bid 12-130 to award the Church Street Improvement Project and Dodge
Avenue and Lake Street Streetscape Contract to Chicagoland Paving (225 Telser Road,
Lake Zurich, IL 60047) in the amount of $899,900.
Funding Source:
Funding is provided by West Evanston TIF Funds. The budgeted amount is $860,000.
Staff requests approval of an additional $40,000 TIF Funds for this project.
Summary
The existing sidewalks at the intersection of Church Street and Dodge Avenue have
uneven brick pavers. The paver’s walk continues to Dewey Avenue along Church
Street. The original pavers were installed on crushed limestone and sand. These
pavers have heaved, sunk and cracked during the extreme weather conditions causing
numerous trip hazards for pedestrians. This intersection is heavily used by Evanston
Township High School students and pedestrians. It is the City’s responsibility to take
reasonable steps to protect the public from sidewalk defects that create a substantial
risk of harm to those using the sidewalks. The City has been replacing defective brick
sidewalk with concrete at various locations downtown. This has been well received by
the public.
The section on Church Street from Dodge Avenue to Ashland Avenue has deteriorated
and needs to be improved. As part of the street resurfacing project, the existing curb
will be replaced as needed, the pavement base will be stabilized (as needed) and the
street will be paved with a new asphalt surface, including any incidental construction.
Memorandum
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Before street improvements are completed, underground utilities (sewer) will be
upgraded. ADA accessible ramps will also be built at street intersections. As part of
this project, a protected bike lane will be constructed on the south side of Church Street.
The street improvements are completed each year throughout the City with construction
drawings prepared by the Public Works Engineering staff in accordance with Illinois
Department of Transportation (IDOT) standards.
The existing northbound right turn lane at Dodge Avenue and Lake Street is being used
sparsely and is not needed. As part of the project, the additional roadway pavement will
be removed to create a plaza and the streetscape will be implemented to enhance the
aesthetics and improve pedestrian safety. In addition, a decorative brick wall with a pre-
cast concrete cap will be built in the plaza area. The plaza area will be constructed with
porous and regular concrete and a rain garden will be installed to highlight the
sustainable features of this project. A new bus shelter is also being installed at the
intersection of Dodge Avenue and Lake Street.
The bid documents were prepared and sent to several potential bidders. The project
was bid in April and advertised in the Chicago Tribune. The project was also published
in the State Contractors Bulletin and on Demand Star. The bids were opened on May 1,
2012.
Bids were submitted by Chicagoland Paving Contractors, Lake Zurich, Alliance
Contractors Inc., Woodstock, Landmark Contractors, Inc.,(location), Kovillic
Construction Company, Franklin Park and A. Lamp Concrete Contractors, Schaumburg.
The bid results are correct and in order. A copy of the bid tabulation is enclosed for your
review.
CONTRACTOR
BID PRICE
Chicagoland Paving $899,900.00
Alliance Contractors Inc., $933,606.70
Landmark Contractors, Inc. $953,446.92
Kovillic Construction Company $1,071,275.00
A. Lamp Concrete Contractors $1,128,887.00
The first low bid contractor, Chicagoland Paving, is in compliance with the M/W/EBE
goal of the City. They are satisfying their M/W/EBE goal by having RAI Concrete, Inc.
(certified WBE Firm), and ML Group LLC and Work Zone Safety (both certified MBE
Firm) as subcontractors. The total value of the estimated M/W/EBE subcontracted work
is 25.75% of the total contract amount. The M/W/EBE schedule and supporting
documentation has been reviewed and approved by the City Manager’s office, as
indicated in the attached memo.
Chicagoland Paving has worked with the City before on similar street resurfacing
projects and completed work on time and within budget.
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Attachments:
Bid Tab
Location Map
M/W/EBE Memo
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CITY OF EVANSTON
TABULATION OF BIDS FOR
CHURCH STREET IMPROVEMENT
DODGE AVENUE / LAKE STREET STREETSCAPE IMPROVEMENT
PW - STRS - 1210 / PW - ST - 1211
DATE: 05 / 1 / 12 NAME AND ADDRESS OF BIDDERS
TIME: 2:00 P.M.
ATTENDED BY: SN
TOTAL UNIT UNIT UNIT UNIT UNIT UNIT
QUANTITY PRICE PRICE PRICE PRICE PRICE PRICE
1 Temporary Fence Foot 630 $5.00 $3,150.00 $3.00 $1,890.00 $6.50 $4,095.00 $4.50 $2,835.00 $8.00 $5,040.00 $3.00 $1,890.00
2 Tree Trunk Protection Each 32 $50.00 $1,600.00 $75.00 $2,400.00 $120.00 $3,840.00 $100.00 $3,200.00 $150.00 $4,800.00 $50.00 $1,600.00
3 Earth Saw Cuts of Tree Roots (Root Prunning)Foot 650 $5.00 $3,250.00 $4.50 $2,925.00 $5.75 $3,737.50 $8.65 $5,622.50 $10.00 $6,500.00 $3.00 $1,950.00
4 Temporary Sidewalk Ramp Each 20 $2,000.00 $40,000.00 $75.00 $1,500.00 $165.00 $3,300.00 $325.00 $6,500.00 $250.00 $5,000.00 $150.00 $3,000.00
5 Earth Excavation Cu. Yd. 150 $100.00 $15,000.00 $39.00 $5,850.00 $10.00 $1,500.00 $65.00 $9,750.00 $75.00 $11,250.00 $25.00 $3,750.00
6 Preformed Bike Lane Symbols ( Bike and Arrow )Each 20 $300.00 $6,000.00 $370.00 $7,400.00 $485.00 $9,700.00 $333.00 $6,660.00 $100.00 $2,000.00 $400.00 $8,000.00
7 Thermoplastic Pavement Marking Line-4”Foot 4,650 $1.00 $4,650.00 $0.90 $4,185.00 $1.20 $5,580.00 $0.80 $3,720.00 $2.00 $9,300.00 $6.00 $27,900.00
8 Thermoplastic Pavement Marking Line-6”Foot 1,900 $1.50 $2,850.00 $1.40 $2,660.00 $2.00 $3,800.00 $1.25 $2,375.00 $3.00 $5,700.00 $1.50 $2,850.00
9 Thermoplastic Pavement Marking Line-8”Foot 60 $1.75 $105.00 $1.95 $117.00 $2.67 $160.20 $1.75 $105.00 $4.00 $240.00 $4.00 $240.00
10 Thermoplastic Pavement Marking Line-12"Foot 240 $2.00 $480.00 $2.70 $648.00 $4.00 $960.00 $2.40 $576.00 $6.00 $1,440.00 $8.00 $1,920.00
11 Thermoplastic Pavement Marking Line-24"Foot 310 $3.50 $1,085.00 $5.35 $1,658.50 $8.00 $2,480.00 $4.80 $1,488.00 $10.00 $3,100.00 $10.00 $3,100.00
12 Thermoplastic Pavement Marking Line- Letters and Symbols Sq. Ft. 75 $5.00 $375.00 $5.25 $393.75 $4.50 $337.50 $4.70 $352.50 $10.00 $750.00 $12.00 $900.00
13 Delineators, Installed, Complete Each 56 $120.00 $6,720.00 $170.00 $9,520.00 $150.00 $8,400.00 $150.00 $8,400.00 $50.00 $2,800.00 $325.00 $18,200.00
14 Furnishing and Placing Topsoil, 3”Sq.Yd. 1,400 $5.00 $7,000.00 $3.00 $4,200.00 $5.50 $7,700.00 $4.75 $6,650.00 $5.00 $7,000.00 $1.00 $1,400.00
15 Sodding, Salt Tolerant Sq.Yd. 1,400 $10.00 $14,000.00 $7.00 $9,800.00 $6.50 $9,100.00 $5.50 $7,700.00 $6.00 $8,400.00 $5.00 $7,000.00
16 Sub-Base Granular Material, Type B Cu. Yd. 100 $40.00 $4,000.00 $40.00 $4,000.00 $30.00 $3,000.00 $155.00 $15,500.00 $50.00 $5,000.00 $20.00 $2,000.00
17 Porous Aggregate Sub-Base Cu. Yd. 150 $40.00 $6,000.00 $65.00 $9,750.00 $35.00 $5,250.00 $121.00 $18,150.00 $50.00 $7,500.00 $35.00 $5,250.00
18 Aggregate Base Course, Type B, 4”Sq.Yd. 360 $4.00 $1,440.00 $5.50 $1,980.00 $3.50 $1,260.00 $20.56 $7,401.60 $6.00 $2,160.00 $6.00 $2,160.00
19 HES PCC Base Course , 9”Sq.Yd. 110 $90.00 $9,900.00 $100.00 $11,000.00 $55.00 $6,050.00 $75.00 $8,250.00 $72.00 $7,920.00 $90.00 $9,900.00
20 Bituminous Material (Prime Coat)Gal. 565 $2.00 $1,130.00 $3.00 $1,695.00 $3.10 $1,751.50 $3.10 $1,751.50 $5.00 $2,825.00 $2.00 $1,130.00
21 Aggregate (Prime Coat)Ton 12 $25.00 $300.00 $0.01 $0.12 $16.50 $198.00 $16.50 $198.00 $100.00 $1,200.00 $1.00 $12.00
22 Mixture for Cracks, Joints and Flangeways Ton 25 $250.00 $6,250.00 $0.01 $0.25 $235.00 $5,875.00 $235.00 $5,875.00 $150.00 $3,750.00 $50.00 $1,250.00
23 Leveling Binder, (Mach Meth) N70 (IL 9.5mm)Ton 310 $85.00 $26,350.00 $100.00 $31,000.00 $99.50 $30,845.00 $99.50 $30,845.00 $100.00 $31,000.00 $100.00 $31,000.00
24 Hot-Mix Asphalt Surface Course, Mix"D", N50 (IL 9.5mm)Ton 495 $80.00 $39,600.00 $90.00 $44,550.00 $90.00 $44,550.00 $90.00 $44,550.00 $125.00 $61,875.00 $115.00 $56,925.00
25 Incidental Hot-mix Asphalt Surfacing Ton 35 $200.00 $7,000.00 $125.00 $4,375.00 $145.00 $5,075.00 $145.00 $5,075.00 $125.00 $4,375.00 $150.00 $5,250.00
26 Bike Lane Pavement Surface Treatment Sq.Yd. 1,300 $28.00 $36,400.00 $35.50 $46,150.00 $15.30 $19,890.00 $15.30 $19,890.00 $3.00 $3,900.00 $20.00 $26,000.00
27 Warning Signs - Motorists, Installed, Complete Each 10 $250.00 $2,500.00 $275.00 $2,750.00 $245.00 $2,450.00 $245.00 $2,450.00 $150.00 $1,500.00 $500.00 $5,000.00
28 Warning Signs - Cyclists, Installed, Complete Each 10 $250.00 $2,500.00 $255.00 $2,550.00 $230.00 $2,300.00 $230.00 $2,300.00 $150.00 $1,500.00 $500.00 $5,000.00
29 PCC Driveway Pavement, 6”Sq.Yd. 40 $50.00 $2,000.00 $50.00 $2,000.00 $59.40 $2,376.00 $54.00 $2,160.00 $63.00 $2,520.00 $50.00 $2,000.00
30 PCC Sidewalk, 5”Sq.Ft. 20,440 $6.50 $132,860.00 $4.75 $97,090.00 $5.50 $112,420.00 $5.95 $121,618.00 $14.00 $286,160.00 $7.00 $143,080.00
31 Porous and High Albedo Portland Cement Concrete Sidewalk
5"Sq.Ft. 1,900 $20.00 $38,000.00 $6.50 $12,350.00 $8.05 $15,295.00 $15.00 $28,500.00 $8.00 $15,200.00 $25.00 $47,500.00
32 Brick Paver Sidewalk, Rigid Base Sq.Ft. 3,400 $18.00 $61,200.00 $10.00 $34,000.00 $13.40 $45,560.00 $11.55 $39,270.00 $15.00 $51,000.00 $20.00 $68,000.00
33 Hot-Mix Asphalt Surface Removal (Variable Depth)Sq.Yd. 5,620 $6.00 $33,720.00 $3.00 $16,860.00 $4.30 $24,166.00 $4.30 $24,166.00 $9.00 $50,580.00 $4.00 $22,480.00
34 Pavement Removal Sq.Yd. 490 $20.00 $9,800.00 $10.00 $4,900.00 $31.00 $15,190.00 $41.00 $20,090.00 $18.00 $8,820.00 $15.00 $7,350.00
35 Driveway Pavement Removal Sq.Yd. 40 $15.00 $600.00 $15.00 $600.00 $25.00 $1,000.00 $13.50 $540.00 $15.00 $600.00 $15.00 $600.00
36 Curb Removal Foot 660 $5.00 $3,300.00 $5.00 $3,300.00 $17.00 $11,220.00 $15.00 $9,900.00 $6.00 $3,960.00 $5.00 $3,300.00
37 Curb and Gutter Removal Foot 800 $5.00 $4,000.00 $5.00 $4,000.00 $17.00 $13,600.00 $15.00 $12,000.00 $10.00 $8,000.00 $5.00 $4,000.00
38 Sidewalk Removal Sq.Ft. 3,160 $1.50 $4,740.00 $1.50 $4,740.00 $3.50 $11,060.00 $2.25 $7,110.00 $2.00 $6,320.00 $2.00 $6,320.00
39 Class B Patches, Special, 9” (HES)Sq.Yd. 150 $90.00
$13,500.00 $100.00 $15,000.00 $193.00 $28,950.00 $140.00 $21,000.00 $9.00 $1,350.00 $80.00 $12,000.00
40 Fiberglass Fabric Repair System Sq.Yd. 750 $40.00 $30,000.00 $44.25 $33,187.50 $42.00 $31,500.00 $38.20 $28,650.00 $6.00 $4,500.00 $40.00 $30,000.00
41 Inlet, Type A, Type 1 Frame, Open Lid ( 36" Depth)Each 3 $2,000.00 $6,000.00 $1,665.00 $4,995.00 $1,400.00 $4,200.00 $1,700.00 $5,100.00 $2,500.00 $7,500.00 $2,000.00 $6,000.00
42 Storm Sewer, 10", Special, ( DIP / CL 50 )Foot 45 $200.00 $9,000.00 $100.00 $4,500.00 $168.00 $7,560.00 $155.22 $6,984.90 $150.00 $6,750.00 $105.00 $4,725.00
43 Trench Backfill Cu. Yd. 30 $100.00 $3,000.00 $35.50 $1,065.00 $45.00 $1,350.00 $41.00 $1,230.00 $50.00 $1,500.00 $50.00 $1,500.00
44 Catch Basins To Be Removed Each 1 $1,500.00 $1,500.00 $280.00 $280.00 $200.00 $200.00 $400.00 $400.00 $750.00 $750.00 $450.00 $450.00
45 Catch Basins To Be Adjusted Each 4 $350.00 $1,400.00 $335.00 $1,340.00 $150.00 $600.00 $300.00 $1,200.00 $350.00 $1,400.00 $400.00 $1,600.00
46 Manholes To Be Adjusted Each 14 $350.00 $4,900.00 $500.00 $7,000.00 $150.00 $2,100.00 $475.00 $6,650.00 $350.00 $4,900.00 $425.00 $5,950.00
47 Manholes To Be Reconstructed Each 1 $1,500.00 $1,500.00 $1,555.00 $1,555.00 $1,300.00 $1,300.00 $1,154.17 $1,154.17 $1,000.00 $1,000.00 $1,250.00 $1,250.00
48 Valve Boxes To Be Adjusted Each 2 $350.00 $700.00 $310.00 $620.00 $150.00 $300.00 $225.00 $450.00 $100.00 $200.00 $200.00 $400.00
49 Frames and Lids, Type-1, Closed Lid Each 5 $350.00 $1,750.00 $355.00 $1,775.00 $275.00 $1,375.00 $250.00 $1,250.00 $500.00 $2,500.00 $500.00 $2,500.00
50 Comb. Conc. C&G Type B6.12 (AEP-Modified)Foot 1,250 $26.00 $32,500.00 $16.00 $20,000.00 $28.90 $36,125.00 $29.55 $36,937.50 $25.00 $31,250.00 $22.50 $28,125.00
51 Detectable Warnings Sq.Ft. 340 $35.00 $11,900.00 $30.50 $10,370.00 $16.00 $5,440.00 $15.00 $5,100.00 $25.00 $8,500.00 $40.00 $13,600.00
52 Galvanized Steel Conduit in Trench,2-1/2"Foot 600 $10.00 $6,000.00 $15.55 $9,330.00 $13.50 $8,100.00 $13.50 $8,100.00 $20.00 $12,000.00 $13.50 $8,100.00
53 Electric Cable, Unit Duct, 2-1/C, No. 4 AWG, 600 V and 1 -
#8 Bare Ground, 1-1/4" Duct Foot 600 $10.00 $6,000.00 $8.00 $4,800.00 $4.00 $2,400.00 $4.00 $2,400.00 $20.00 $12,000.00 $4.00 $2,400.00
54 Electric Cable, Unit Duct, 2-1/C, No. 6 AWG, 600 V and 1 -
#8 Bare Ground, 1" Duct Foot 300 $10.00 $3,000.00 $8.55 $2,565.00 $3.40 $1,020.00 $3.40 $1,020.00 $25.00 $7,500.00 $3.40 $1,020.00
55 Trench and Backfill Foot 700 $10.00 $7,000.00 $4.00 $2,800.00 $6.00 $4,200.00 $6.00 $4,200.00 $10.00 $7,000.00 $6.00 $4,200.00
56 Lighting Unit, Aluminum Davit Pole, ( 2 piece unit ) 200 Wat
Luminaire, 25' Mounting Height, Complete Each 2 $7,500.00 $15,000.00 $3,285.00 $6,570.00 $4,600.00 $9,200.00 $4,600.00 $9,200.00 $5,000.00 $10,000.00 $4,600.00 $9,200.00
57 Remove and Reset Existing Streetlight, Complete Each 2 $8,000.00 $16,000.00 $1,890.00 $3,780.00 $2,400.00 $4,800.00 $2,400.00 $4,800.00 $1,500.00 $3,000.00 $2,400.00 $4,800.00
58 Remove and Reset Existing Traffic Signal, Complete Each 1 $10,000.00 $10,000.00 $3,330.00 $3,330.00 $3,800.00 $3,800.00 $3,800.00 $3,800.00 $5,000.00 $5,000.00 $3,800.00 $3,800.00
59 Precast Concrete Handhole Each 6 $400.00 $2,400.00 $445.00 $2,670.00 $980.00 $5,880.00 $980.00 $5,880.00 $750.00 $4,500.00 $980.00 $5,880.00
60 Locate Existing Underground Cable L Sum 2 $1,500.00 $3,000.00 $555.00 $1,110.00 $300.00 $600.00 $300.00 $600.00 $300.00 $600.00 $300.00 $600.00
61 Photocell, Complete Each 1 $4,000.00 $4,000.00 $90.00 $90.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00
62 Lighting Unit, Winona LED Step in-wall Luminaire, Model
STEP03-6, Liquidtite Conduit, Installed, Complete Each 25 $750.00 $18,750.00 $1,500.00 $37,500.00 $1,080.00 $27,000.00 $1,080.00 $27,000.00 $1,500.00 $37,500.00 $1,080.00 $27,000.00
63 Brick Wall, Variable Height, Poured in Place Concrete
Foundation, Precast Concrete Capstone, Installed, Complete Foot 200 $200.00 $40,000.00 $325.00 $65,000.00 $468.00 $93,600.00 $325.00 $65,000.00 $400.00 $80,000.00 $650.00 $130,000.00
64 Unit Paver Removal and Disposal Sq.Ft. 13,840 $4.00 $55,360.00 $1.00 $13,840.00 $3.50 $48,440.00 $4.30 $59,512.00 $1.00 $13,840.00 $1.50 $20,760.00
65 Brick Paver Removal and Salvage Sq.Ft. 2,800 $4.00 $11,200.00 $10.00 $28,000.00 $2.00 $5,600.00 $3.80 $10,640.00 $2.00 $5,600.00 $4.00 $11,200.00
66 Tree Grates, Installed, Complete Each 25 $2,000.00 $50,000.00 $1,000.00 $25,000.00 $2,755.00 $68,875.00 $2,667.37 $66,684.25 $1,500.00 $37,500.00 $2,000.00 $50,000.00
67 Tree Frame and Tree Grate Removal Each 25 $500.00 $12,500.00 $75.00 $1,875.00 $50.00 $1,250.00 $160.00 $4,000.00 $500.00 $12,500.00 $250.00 $6,250.00
68 Domestic Water Service Boxes to be Adjusted Each 10 $200.00 $2,000.00 $135.00 $1,350.00 $125.00 $1,250.00 $155.00 $1,550.00 $100.00 $1,000.00 $250.00 $2,500.00
69 Parking Meter Post Removal and Replacement Each 30 $250.00 $7,500.00 $150.00 $4,500.00 $225.00 $6,750.00 $75.00 $2,250.00 $100.00 $3,000.00 $500.00 $15,000.00
70 Remove and Reset Existing Street Signs Each 13 $250.00 $3,250.00 $195.00 $2,535.00 $175.00 $2,275.00 $175.00 $2,275.00 $200.00 $2,600.00 $200.00 $2,600.00
71 Changeable Message Sign Cal Mo 4 $2,000.00 $8,000.00 $1,400.00 $5,600.00 $1,250.00 $5,000.00 $1,250.00 $5,000.00 $1,500.00 $6,000.00 $500.00 $2,000.00
72 Street Sweeping Each 15 $600.00 $9,000.00 $750.00 $11,250.00 $100.00 $1,500.00 $350.00 $5,250.00 $150.00 $2,250.00 $150.00 $2,250.00
73 Supplemental Watering Unit 20 $50.00 $1,000.00 $0.01 $0.20 $150.00 $3,000.00 $1.00 $20.00 $150.00 $3,000.00 $1.00 $20.00
74 Pavement Marking Tape, Type 1 Foot 1,300 $1.50 $1,950.00 $1.50 $1,950.00 $1.25 $1,625.00 $1.20 $1,560.00 $1.00 $1,300.00 $5.00 $6,500.00
75 Construction Layout L Sum 1 $10,000.00 $10,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $3,600.00 $3,600.00 $30,000.00 $30,000.00 $30,000.00 $30,000.00
76 Traffic Control and Protection L Sum 1 $50,000.00 $50,000.00 $162,979.68 $162,979.68 $55,870.00 $55,870.00 $48,975.00 $48,975.00 $60,000.00 $60,000.00 $135,000.00 $135,000.00
$1,010,415.00 $899,900.00 $933,606.70 $953,446.92 $1,037,525.00 $1,128,887.00
$899,900.00 $933,606.70 $953,446.92 $1,071,275.00 $1,128,887.00
TOTAL
ALLIANCE CONTRACTORS, INC.
WOODSTOCK, IL 60098
APPROVED
ENGINEER'S
ESTIMATE
CHICAGOLAND PAVING
TOTAL TOTAL
LAKE ZURICH, IL 60047
225 TELSER ROAD 1166 LAKE AVENUE
TOTAL BID AS READ
AS CORRECTED
ITEM
NUMBER ITEM UNIT
11916 W. MAIN STREET
HUNTLEY, IL 60142
TOTAL
LANDMARK CONTRACTORS, INC.ALAMP CONCRETE CONTRACTORS
1900 WRIGHT BOULEVARD
SCHAUMBURG, IL 60193
TOTAL
KOVILIC CONSTRUCTION CO., INC.
3721 N. CARNATION STREET
FRANKLIN PARK, IL 60131
TOTAL
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NORTH SHORE CHANNELNORTH SHORE CHANNELL A K E
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THAYER ST
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BENNETT AVEBRADLEY PLFOSTER STST
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LYONS ST
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AVEOAKCLARK STASBURY AVECASE ST
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CLINTON PL
LINDEN PL
UNIVERSITY PL
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CLYDE AVEHINMAN
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INGLESIDE PK
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CALVIN CIR LAWNDALE AVETHAYER ST
PARK PL
PITNER AVELAKE STLEMAR AVEDEMPSTER STHARTREY AVEPR
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HARRISONBROADWAY AVECHANCELLOR ST
FOSTER STJACKSON LIVINGSTON
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HARVARD TER
SOUTH BLVDRIDGE CTRIDGE AVESIMPSON STBRYANT AVEOAKTON ST
EMERSON ST
MONTICELLO PL
HINMAN AVEKEENEY ST
GREENLEAF ST
MICHIGAN AVEBURNHAM PLPRINCETONWELLINGTON CTCRAWFORD
LINCOLNWOOD DRBRUMMEL PLMcCORMICK BLVDMcDANIEL AVEMcDANIEL AVESIMPSON ST
OAKTON ST
MADISON PLLAUREL AVEPIONEER RDPAYNE STELM AVESEWARD STBROWN AVELEE ST GREY AVEGREY AVEDOBSON STDODGE AVESEWARD STDEWEY AVEWESLEY AVEWESLEY AVEELINOR PL
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SHERIDAN RDFOREST PLCAMPUS DREDGEMERE CT1200
1800 29002300200019001600400100
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2000 320031002100180013001400800600400Church Street Improvement and Dodge / Lake StreetscapeProjects PW-STRS-1210 & PW-ST-1211
5/3/2012
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
ChurchDodgeLakeStreetscape2012.mxd
City of Evanston Department of Public Works
Street Resurfacing
Streetscape Improvement
Dodge & Lake Intersection Streetscape
Main Road
Local Street
Railroad
Water
City Boundary
0 0.5 10.25
Mile
*
148 of 858
Bid No. 12-130, Church St/Dodge Ave/Lake St Improvement, M/W/EBE Compliance Approval, Chicagoland Paving, 5-8-
12
To: Suzette Robinson, Director of Public Works
From: Joseph McRae, Deputy City Manager
Subject: Bid No. 12-130, Church Street Improvement; Dodge Ave/Lake
Street Streetscape Improvement
Date: May 8, 2012
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City’s goal is to have general contractors utilize
M/W/EBEs to perform no less than 25% of the awarded contract. With regard to
Bid No. 130, Church Street Improvement; Dodge Ave/Lake Street Streetscape
Improvement project, Chicagoland Paving is found to be in initial compliance with
the goal by subcontracting approximately 25% of the contract work to certified
M/W/EBE’s.
Chicagoland Paving’s total base bid is $ 899, 000 and will receive 25.5% credit.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
RAI Concrete
1827 Blackhawk
Drive, West Chicago,
IL 60084
Concrete $143,750.00 16% X
ML Group LLC
1507 East 53rd Street
#807, Chicago IL
60615
Pavement
Marking
$65,276.50 7.25% X
Work Zone Safety
Inc.
Traffic
Control
$19,865.00 2.25% X
Total M/W/EBE $228,891.50 25.5%
Cc: Marty Lyons, Assistant City Manager/CFO
Jewell Jackson, Purchasing & Contracts Manager
Memorandum
149 of 858
For City Council meeting of May 14, 2012 Item A3.5
Contract Award for Downtown Evanston Performing Arts District Study
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Steve Griffin, Community & Economic Development Director
Dennis Marino, Manager, Planning and Zoning
Jewell Jackson, Purchasing Manager, Administrative Services
Craig Sklenar, General Planner, Planning and Zoning
Subject: Contract Award for Downtown Evanston Performing Arts District Study
(RFP 12-125)
Date: May 4, 2012
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract
with HBRA Architects, Inc. (372 West Ontario Street, Chicago, IL 60654) in the amount
of $100,000 to conduct a detailed planning and architectural study of potential locations
for performing arts venues in Downtown Evanston (RFP 12-125).
Funding Source:
Funding for this study is provided by the National Endowment for the Arts Our Town
Grant Awarded to the City of Evanston in September 2011 in the amount of $50,000.
The Grant requires a 50% match which will be provided by the City’s Washington
National Tax Increment Financing (TIF) District in the amount of $25,000 and the
Evanston Economic Development Fund in the amount of $25,000. This grant match
was approved by the City Council on November 28, 2011.
Background
The NEA awarded the City the $50,000 grant, to study the potential for a performing
arts district and new performing arts venues that vary in size, cost and uses in
downtown Evanston. The City issued a Request for Proposal in March of 2012.
Ten responses to the issued Request for Proposals were submitted to the City of
Evanston on March 28, 2012. A review team of Dennis Marino, Jewell Jackson, Craig
Sklenar, Doug Gaynor, Nancy Radzevich, Carolyn Dellutri, Executive Director of
Downtown Evanston; and Anne Berkeley, Co-Chair of the Evanston Arts Council read
and individually scored each response according to a criterion that awards points to
each response based on the following categories:
Memorandum
150 of 858
Page 2 of 3
1. Qualifications and Expertise
2. Price
3. Organization and Completeness of Proposal
4. Ability to Meet Timeline (Completion Date September 15, 2012)
5. Willingness to Execute the City of Evanston’s Standard Agreement
6. M/W/EBE Participation
The review team then convened and compared scoring and evaluation ofwhich firms
they determined to be the most qualified. From the compiled scores, the top three
teams of Westlake Reed Leskosky, HBRA Architects and Ross Barney Architects were
selected for interviews.
Interviews were conducted on April 26 and April 30, 2012. Each team was given 15
minutes to present their proposal and understanding of the project. Following the
presentation the panel asked a series of questions. Each team was asked the same
exact questions to provide a fair and consistent interview process. Following this
question and answer time, the consultant teams were allowed a brief period of
questions asked to the panel.
All three firms are qualified, however HBRA Architects was judged unanimously to be
exceptionally qualified by the interview team. Their expertise in district planning, theater
design around the United States, costing and financial planning for performing arts and
their clear ability to facilitate multiple organizations to reach a consensus on unified
projects provided the quality and expertise that is demanded for this project. HBRA’s
team demonstrated extraordinary expertise and insight on how districts for performing
arts emerge and succeed. They also presented project examples that clearly highlight
their abilities to think creatively while at the same time are grounded in the financial and
operational realities of performing arts groups. The team dynamic of sub-consultants
clearly showed through at the interview. The sub consultants consist of:
Arts Consulting Group (ACG) will provide assessment services during the analysis and
financial feasibility phase of the plan. Their project experience includes providing
financial operating forecasts, public funding counseling and capital campaign strategies
for the Carmel, Indiana Center for the Performing Arts a new $118 million center. ACG
has also consulted on the $135 million Nashville Symphony Orchestra Hall and $180
million Walton Arts Center in Fayetteville, Arkansas. ACG has offices in Chicago, IL.
Schuler Shook will work alongside HBRA as it pertains to evaluating theater needs and
infrastructure requirements for size and scope of each venue. Their design expertise
began in lighting design for theater companies and now includes whole building design
for performing arts groups. Their collaboration with HBRA on the Harris Theater for
Music and Dance, Bloomington Center for the Performing Arts and Lifeline Theater in
Rogers Park have formed a close understanding with the prime consultant. Schuler
Shook has offices in Minneapolis, MN and Chicago, IL.
151 of 858
Page 3 of 3
Construction Cost Systems, Inc. (CCS) will facilitate cost estimation for each proposed
performing arts venue. Their work experience is national and includes projects like the
DuPage Theatre and Arts Center, Old Town School of Folk Music, and numerous fine
arts facilities at universities around the United States. Their work with the consulting
team includes the Bloomington Center for the Performing Arts. CCS is based in
Chicago, IL. CCS is a Minority Owned Business.
The depth of knowledge from each firm represented on this consulting team and their
multiple projects in which they have worked together as a team is evident in the work
they represent and the insight they were able to provide during the interview process.
Legislative history
10/26/11 The City’s Economic Development Committee recommended to City Council
to match the NEA Grant with $25,000 from the Economic Development Fund and
$25,000 from the Washington National TIF. The Committee voted 8-1 in favor of this
recommendation.
11/28/11 City Council approved the NEA Grant match of $50,000 with $25,000 from the
Economic Development Fund and $25,000 from the Washington National TIF.
Attachments
RFP 12-125
Professional Services Agreement between HBRA and the City of Evanston
M/W/EBE Waiver Memorandum
152 of 858
REQUEST FOR PROPOSAL
RFP NUMBER: 12-125
for
Downtown Evanston Performing Arts Study
PROPOSAL DEADLINE: 2:00 P.M., March 28, 2012
Room 4200
Lorraine H. Morton Civic Center,
2100 Ridge Avenue
Evanston, Illinois, 60201
PRE-PROPOSAL MEETING: 11:00 A.M., March 8, 2012
(NON-MANDATORY) Room 2404
Lorraine H. Morton Civic Center,
2100 Ridge Avenue
Evanston, Illinois 60201
SEALED PROPOSALS TO BE RETURNED TO:
CITY OF EVANSTON
PURCHASING DIVISION, ROOM 4200
LORRAINE H. MORTON CIVIC CENTER
2100 RIDGE AVENUE
EVANSTON, ILLINOIS 60201
PHONE (847)866-2935 * FAX (847)448-8128
1153 of 858
2
TABLE OF CONTENTS
Notice to Proposers...................................................................................................3
1.0 Introduction.............................................................................………………..4
2.0 Scope of Services...................................................................………………..5
3.0 Insurance................................................................................………………..8
4.0 Submittal Requirements .........................................................………………..8
5.0 Additional Submittal Requirements……………………………………….………8
6.0 M/W/EBE Goals......................................................................………………..9
7.0 Evaluation Criteria ..................................................................………………..9
8.0 Selection Process...................................................................………………..10
9.0 Proposed Schedule………………………………………………………………...11
10.0 Questions Regarding RFP ......................................................………………..11
11.0 General Terms and Conditions ...............................................………………..11
Price/Costs Form.......................................................................................................16
Exhibit C – Disclosure of Ownership Interests................................................17
Exhibit G – Conflict of Interest Form...............................................................20
Exhibit H – Acknowledgement of Understanding............................................21
Exhibit J – Schedule of Additional M/W/EBE Subcontractors.........................22
Exhibit K – Letter of Intent from M/W/EBE to Perform as a Subcontractor,
Supplier, and/or Consultant and Affirmation of M/W/EBE Status..23
Exhibit L – Affidavit of M/W/EBE Goal Implementation Plan...........................25
Exhibit T – Anti-Collusion Affidavit and Proposers Certification......................27
Exhibit S – M/W/EBE Waiver Requirements...................................................28
Exhibit M – M/W/EBE Participation Waiver Request ......................................30
Exhibit 11 – Construction Contractors Assistance Organizations...................31
Exhibit O – Professional Services Agreement ................................................32
Attachment 1 –
Downtown Evanston Study Area Map
154 of 858
3
CITY OF EVANSTON
NOTICE TO PROPOSERS
Sealed proposals will be received by the City Purchasing Manager in Room 4200, Lorraine H.
Morton Civic Center, 2100 Ridge Avenue, Evanston, Illinois 60201, until 2:00 P.M. local time
on Wednesday, March 28, 2012. Proposals shall cover the following:
Downtown Evanston Performing Arts Study
RFP #12-125
The City is seeking proposals from qualified consultants to conduct a detailed planning and
architectural study of potential locations for performing arts venues in Downtown Evanston.
There will be a Non-mandatory pre-proposal meeting on March 8, 2012, at 11:00 a.m. in
Room 2404 of the Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston, Illinois
60201. All firms intending to submit a proposal for this project are encouraged to attend to
discuss the proposed work and receive answers to questions related to the project.
The City (the City of Evanston) in accordance with the laws of the State of Illinois, hereby
notifies all firms that it will affirmatively ensure that the contract(s) entered into pursuant to this
notice will be awarded to the successful firm without discrimination on the grounds of race,
color, religion, sex, age, sexual orientation marital status, disability, familial status or national
origin. The City if Evanston reserves the right to reject any or all submittals or to accept the
submittal(s) deemed most advantageous to the City.
This project is being funded by a grant received from the National Endowment of for the Arts
(NEA).
The Evanston City Council also reserves the right to award the contract to an Evanston firm if
that firm’s bid is within 5% of the low bid.
Each Proposer shall be required to submit with his/her proposal a Disclosure of Ownership
Interest Statement Form in accordance with Section 1-18-1 et seq. of the City Code. Failure to
submit such information may result in the disqualification of such proposal.
Jewell Jackson
Manager, Purchasing and Contracts
155 of 858
4
CITY OF EVANSTON
Request for Proposal
1.0 INTRODUCTION
The City is seeking proposals from qualified consultants to conduct a detailed
planning and architectural study of potential locations for performing arts venues in
Downtown Evanston.
The City of Evanston has been awarded a $50,000 grant from the National
Endowment for the Arts (NEA)’s Our Town Grant program. This study aims to
continue work recently conducted concerning the viability of performing arts venues
in Downtown Evanston.
Evanston has long been home to cultural arts organizations that have put down
roots in our community and grown. These groups train artists, and are a vital part
of our economy. Locally and nationally renowned arts groups like the Piven
Theatre, Next Theatre, Light Opera Works and the Actors Gymnasium have
expanded from small storefront theatre organizations and have outgrown their
performance and organization space. This has resulted in some of our larger arts
groups relocating from Evanston to Chicago and neighboring suburbs. This is a
concern given the cultural and economic contribution that these organizations
provide to Evanston.
In an effort to stem further potential losses of arts organizations from Evanston, a
study was commissioned to explore the possibility of transforming the Varsity
Theatre, a former movie palace in downtown Evanston, now only partially used, into
a performing arts center. This study was submitted to the steering committee during
the review process of the NEA Our Town Grant and concluded that the Varsity
Theatre and additional sites would be needed to help fulfill the demand that is
increasingly generated by the number of performing arts groups in Evanston.
Utilizing downtown Evanston as a district location for these multiple sites, The City
of Evanston would like to identify and develop plans for sites that will jumpstart the
creation of an arts district and significant presence in downtown.
The City of Evanston wishes to use this opportunity to develop a concise strategic
plan of action to help realize the vision of a performing arts district in the heart of
Evanston. This will be done in a three phase project. The first phase would be to
determine sites in downtown Evanston that are most adaptable to live performance
venues, from existing buildings to vacant parcel, and then to determine the four
sites that are the most desirable to study further. Then the consultant would design
scenarios of development that would house performing arts venues, utilizing the
programming elements identified in the July 2011 report. These concepts will then
lead to a preferred development scenario that will be evaluated and used to
develop a financial plan by the selected consultant. Lastly a detailed action plan
prepared by the selected consultant will help give final direction and guidance so
that this project may move into the next phase of final design and implementation of
the preferred scenario.
The contract term desired is for a period of 6 months.
156 of 858
5
Proposers are encouraged to review previous documents concerning the efforts of
bringing performing and visual arts into the downtown district. These reports are:
The Varsity Theater – An Evaluation of its potential use as a performing arts center
For Evanston
Downtown Evanston 2010 Goal Setting Report
Both documents may be found at:
http://www.downtownevanston.org/doing-business-here/business-resources
Additionally, the Evanston Community Foundation in 2006 conducted a study
concerning the performing arts to identify their needs, concerns and priorities in the
community. This study is available online at:
http://www.cityofevanston.org/planning-zoning/area-planning/
Contact with City personnel in connection with this RFP shall not be made other
than as specified in this RFP Unauthorized contact of any City personnel may be
cause for rejection of a proposal.
Prior to the submittal of a proposal, Proposers are advised to carefully examine
• the contract documents
• project scope and work tasks to be accomplished
• specifications
• insurance requirements and required documentation
Proposers are advised to become thoroughly familiar with all conditions,
instructions and specifications governing this RFP. Proposals shall be made in
accordance with these instructions. Proposals shall be submitted on the forms
provided by the City
The City will not be liable in any way for any costs incurred by respondents in
replying to this Request for Proposal.
2.0 SCOPE OF SERVICES
1. Project Coordination
The selected consultant must coordinate with City staff on all required documentation
to comply with the regulations and reporting practices as outlined by the terms of the
National Endowment for the Arts grant award. All memos, forms and reporting shall
be provided to City staff for submission. City staff will submit all documentation to the
NEA.
Deliverables: All required documentation provided to City staff by the selected
consultant for submission to the National Endowment for the Arts.
2. Site Analysis and Architectural Study
A. Interviews
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6
The Selected Consultant shall conduct interviews with stakeholders interested in
the performing and visual arts and representatives from performing arts groups.
This will be to understand programming needs for each site selected for this
study. Interviews may be conducted either one on one or in focus groups.
Additional stakeholders might be identified as the process evolves and will need
to be interviewed.
Not more than 25 individual stakeholder interviews should occur for this analysis
phase of the project. No more than 5 focus groups should be conducted as well.
The goal of these interviews is to gather programming information about what
performing arts groups need. This includes space for project studios,
administrative needs, loading, audience capacity, etc. Facility assessments of the
current spaces of the performing arts groups in Evanston should be conducted in
conjunction with interviews.
B. Property Analysis
The selected consultant shall conduct an analysis of properties in Downtown
Evanston that might be suitable for performing arts venues. Please refer to
Attachment 1 for a Study Area Map of downtown Evanston that encompasses all
the geographic boundaries needed to be included in the property analysis. This
analysis will be informed by the series of interviews and focus group discussions
conducted in Area A of this scope item. The criteria should include but is not
limited to:
i. Adaptability/Reuse Potential
ii. Currently for sale or lease
iii. Vacant land
The Consultant will then provide a detailed report to City staff concerning this
analysis and their recommendations for the selected sites for study. As part of
your response please provide a proposed selection criteria that might apply to the
project.
Additionally the selected consultant will coordinate with City staff on an inventory
of currently available properties for lease in the downtown study area that might
suit a performing arts organization’s spatial needs.
C. Conceptual Site Planning Study
The selected Consultant shall examine the properties selected for this study (no
more than four) to design multiple concepts for each site, not to exceed three,
ranging in intensity of use and variety in style, but grounded in both the results of
the analysis phase of this project and the demand study provided to the City in the
July 2011 report commissioned by Downtown Evanston and prepared by the
CLUE Group. This can also include space for visual arts and retail as deemed
relevant and feasible to each site.
158 of 858
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Sites selected will be done so through a criterion evaluation conducted both by
the selected consultant and City staff.
The initial concepts for each site will be presented to the stakeholders and City
staff to determine the best possible preferred plan for each site. These preferred
plans will be used to develop financial and action plans for each site. Each site
plan must be detailed enough so that the financial plans and action plans may be
crafted.
Deliverables: Site Analysis information and final concept plans for all four sites including
scaled site plans, elevations, sections and any renderings or documentation that will help
inform the Financial Plan for each preferred concept.
3. Financial Plan
Using the final architectural studies of each selected site, the selected consultant will
then construct a detailed financial plan for acquisition and construction of each
venue. As part of the plan for each venue, a pro forma development budget should
be provided, including identification of the sources and uses including but not limited
to; grants available, TIF, and gap financing that will be needed. The final outcome of
this study will be a detailed cost for construction and marketing, as well as likely
lease rates for the spaces’ uses, based on a cash flow analysis of the project’s
operation.
Deliverables: Final Financial Plan chapter for the preferred concept plans for all four sites.
This includes, but is not limited to, a detailed cost for construction, likely lease rates, a cash
flow analysis and potential operational revenue. This chapter will be integrated into the
Final Plan Document.
4. Action Plan
An Implementation Plan shall be conducted following the delivery of the Architectural
Study and Financial Plan. The plan will compile all of the previous information into a
detailed step-by-step action plan and will identify short- and long-term steps to
accomplish the project.
Deliverables: Final Action Plan chapter for the preferred concept plans for all four sites.
This includes, but is not limited to, step-by-step plans that will identify short- and long-term
actions to accomplish each preferred concept for each site, and the potential funding
sources for construction costs. This chapter will be integrated into the Final Plan Document.
5. Final Plan Document
The Selected Consultant will provide the City with ten (10) copies of a final plan
document.
Deliverables: A Final Plan Document should highlight the process, analysis and results for
each selected site. This would integrate the Architectural Studies, Financial Plan and Action
Plan segments from previous scope of work items.
159 of 858
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3.0 INSURANCE
Consultant shall carry and maintain at its own cost with such companies as are
reasonably acceptable to City all necessary liability insurance (which shall include
as a minimum the requirements set forth below) during the term of this Agreement,
for damages caused or contributed to by Consultant, and insuring Consultant
against claims which may arise out of or result from Consultant’s performance or
failure to perform the Services hereunder.
The consultant must provide an insurance certificate naming the City of Evanston
as an additional insured and will provide a variety of insurances including:
Comprehensive General Liability - $3,000,000 combined single limit for
each occurrence for bodily injury and property damage – designating
the City as Additional Insured
Workers Compensation - Statutory Limits
Automobile Liability - $1,000,000 per occurrence for all claims arising
out of bodily injuries or death and property damages.
errors and omissions or professional liability insurance - $1,000,000
The surety and the insurance company must have not less than an A+ rating from
the Alfred M. Best Co., Inc. and be approved by the City of Evanston.
Consultant’s certificate of insurance shall contain a provision that the coverage
afforded under the policy(s) will not be canceled or reduced without thirty (30) days
prior written notice (hand delivered or registered mail) to City.
4.0 SUBMITTAL REQUIREMENTS
Responses to this Request shall be in one volume. Any firm brochures and/or
information pertaining to the qualifications of the firm and/or team may be
submitted, but must be included in a single volume. Applicant firms must submit six
(6) hardcopies, one (1) unbound original and an electronic copy on a flash drive.
A. Cover Letter
The cover letter will include the following:
• introduction of firm
• signed by an authorized Principal of the firm.
• include the name
• address
• phone number of the firm submitting the proposal
• include the name and signature of an authorized binding official who
is authorized to answer questions regarding the firm’s proposal.
B. Qualifications and Experience of Firm and/or Team
• All respondents shall describe other similar projects (at least 3, but no
more than 5) similar in scope, size or discipline to the required services
described herein, performed or undertaken within the past five years.
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• The respondent must provide references, including name, address and
telephone number of a contact person for each project identified and
described.
• Indicate commencement dates, duration and type of operation.
• A client list of relevant projects similar in scope, size or discipline, in
addition to the 3-5 project samples you have provided.
C. Area/Regional Manager(s)
Clearly identify the professional staff person (s) who would be assigned as your
Area/Regional Manager(s) and provide resumes. The proposal should indicate
the abilities, qualifications and experience of these individuals.
D. Fees
Provide a copy of your fees/prices on the attached price/costs form. Costs
should identify hourly rates, and the staff person that will work on each task (see
page 16).
E. Contract
The City has attached its standard contract in Exhibit O (see page 32 –
Professional Services Agreement). List all exceptions to the contract.
5.0 M/W/EBE GOALS
The City has a goal of 25% of the contract amount for the participation and
utilization of Minority-Owned, Women-Owned, and Evanston-based businesses
(M/W/EBEs) in completing a portion of the services required by the City. All
respondents must submit a statement of the proposed involvement of M/W/EBEs in
completing a portion of the required services. Provide a copy of the certification for
M/W/EBEs that will assist in achieving the M/W/EBE goal with your submittal as
well as the appropriate M/W/EBE forms or Request for Waiver. Any questions
regarding M/W/EBE compliance should be submitted in writing to Jewell Jackson
jjackson@cityofevanston.org with a copy to Joe McCrae, Deputy City Manager,
jmcrae@cityofevanston.org.
6.0 EVALUATION CRITERIA
The City will select the successful firm through an evaluation process based on the
firm meeting the specifications which are outlined in this RFP. A review committee
will review in detail all proposals that are received. During the evaluation process,
the City may require a Proposer’s representative to answer questions with regard to
the proposal and/or make a formal presentation to the review committee. The
review committee will make a recommendation to award the contract based on the
criteria set forth below. This contract will be forwarded to the City Council for final
approval.
The evaluation criteria listed below will be used in the selection of the successful
Proposer.
A. Qualifications and Expertise
B. Price
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C. Organization and Completeness of Proposal
D. Ability to Meet Timeline (Completion Date September 15, 2012
E. Willingness to Execute the City of Evanston’s Standard Agreement
F. M/W/EBE Participation
7.0 SELECTION PROCESS
The City will select a firm on the basis of the responsiveness of the proposal to the
RFP submittal requirements, the evaluation criteria stated above and the
demonstrated willingness to execute an acceptable written contract. The City
reserves the right to reject any or all proposals, and to request written clarification
of proposals and supporting materials from the Proposer.
While it is the intent of the City to award a single firm, the City reserves the right to
award in part or in whole and to select multiple firms and/or individuals, depending
on whichever decision is deemed to be most advantageous to the City.
Responses may be rejected if the firm fails to perform any of the following:
A. Adhere to one or more of the provisions established in this Request for
Proposal.
B. Demonstrate competence, experience, and the ability to provide the services
described in this Request for Proposal.
C. Submit a response on or before the deadline and complete all required forms.
D. To fulfill a request for an oral presentation.
E. To respond to a written request for additional information.
Discussions and/or interviews may be conducted with responsible firms that have
submitted proposals in order to clarify certain elements. All proposals shall be
afforded fair and equal treatment with respect to any opportunity for clarification. In
conducting discussion, there shall be no disclosure of information derived from
proposals submitted by competing firms. The selection shall be done by the City’s
review committee and will be recommended to the City Council for final approval.
If the City is unable to reach any sort of agreement with the selected firm, the City
will discontinue negotiations with the selected firm and begin negotiations with the
firm ranked second and so on until agreement is reached.
The firm to be recommended to the City Council will be the one whose proposal is
determined to be the most advantageous to the City in consideration of price and all
other evaluation factors which are set forth in this Request for Proposal No other
factors or criteria not listed in this RFP shall be used in the evaluation.
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8.0 PROPOSED SCHEDULE
The tentative schedule for this RFP and project process is as follows:
1. RFP issued..................................................... February 28, 2012
2. Non- mandatory Pre-Proposal Conference March 8, 2012
3. Last Day to submit questions......................... March 16, 2012
4. Final Addendum Issued.................................. March, 21, 2012
5. Proposal Submission Due Date ..................... March 28, 2012
6. City Council Award of Contract ...................... April 23, 2012
7. Contract Effective........................................... April 30, 2012
8. Work Completed ........................................... September 15, 2012
9.0 QUESTIONS REGARDING RFP
All questions related to this RFP should be submitted in writing to Jewell Jackson,
Manager, Purchasing and Contracts, at jjackson@cityofevanston.org with a copy
to Dennis Marino, dmarino@cityofevanston.org.
10.0 GENERAL TERMS AND CONDITIONS
A. Confidentiality
In connection with this Agreement, City may provide Consultant with information
to enable Consultant to render the Services hereunder, or Consultant may
develop confidential information for City. Consultant agrees (i) to treat, and to
obligate Consultant’s employees to treat, as secret and confidential all such
information whether or not identified by City as confidential, (ii) not to disclose
any such information or make available any reports, recommendations and /or
conclusions which Consultant may make for City to any person, firm or
corporation or use the same in any manner whatsoever without first obtaining
City’s written approval, and (iii) not to disclose to City any information obtained
by Consultant on a confidential basis from any third party unless Consultant
shall have first received written permission from such third party to disclose
such information.
Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in
the possession of others whom the City has contracted with to perform a
governmental function are covered by the Act and subject to disclosure within
limited statutory timeframes (five (5) working days with a possible five (5)
working day extension). Upon notification from the City that it has received a
Freedom of Information Act request that calls for records within the Consultant’s
control, the Consultant shall promptly provide all requested records to the City
so that the City may comply with the request within the required timeframe. The
City and the Consultant shall cooperate to determine what records are subject
to such a request and whether or not any exemptions to the disclosure of such
records, or part thereof, is applicable.
The Purchasing Manager will endeavor to advise the firm of any request for the
disclosure of the material so marked with “TRADE SECRET”,
“CONFIDENTIAL”, or “PROPRIETARY”, and give the firm or other submitting
party the opportunity to seek a court order to protect such materials from
disclosure. If the requested material was submitted by a party other than the
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firm, then the firm shall be solely responsible for notifying the submitting party of
the request. The City’s sole responsibility is to notify the firm of the request for
disclosure, and the City shall not be liable for any damages resulting out of such
disclosure, whether such disclosure is deemed required by law, by an order of
court or administrative agency, or occurs through inadvertence, mistake,
negligence on the part of the City or its officers, or employees.
B. Withdrawal of Proposal
Proposals may be withdrawn prior to the submittal deadline. Withdrawal may be
attained by written request; however, no offer can be withdrawn within the ninety
(90) day period which occurs after the time is set for closing. Proposers who
withdraw their proposals prior to the designated date and time may still submit
another proposal if done in accordance with the proper time frame.
C. Exceptions to Specifications
Exceptions to these specifications shall be listed and explained on a separate
page titled “Exceptions to Specifications”, which shall be prepared by the
Proposer. This page shall then be attached to these documents and submitted
at the same time as the proposal. Each exception must refer to the page
number and paragraph to which it is relevant. The nature and reasoning of each
exception shall be explained in its entirety. Any exceptions to these
specifications may be cause for rejection of the proposal.
D. Hold Harmless
The contractor agrees to hold harmless the City of Evanston and all of its
agents, servants, and employees against any and all lawsuits, claims, demands,
liabilities, losses, and/or expenses; including court costs and attorneys’ fees on
account of injury to any person, or any death resulting from such injury, or any
damage to property which may have arisen from work specifically related to the
contract and/or project.
E. Addenda
Any and all changes to these documents are valid only if they are included via
written addendum to all respondents. Each respondent should acknowledge
receipt of any addenda by indicating same in their proposal submission. Each
respondent acknowledging receipt of any addenda is responsible for the
contents of the addenda and any changes to the proposal therein. Failure to
acknowledge any addenda may cause the proposal to be rejected. Addenda
information is available over the internet at www.demandstar.com, or by
contacting the office of the Purchasing Manager, 847-866-2935.
F. Term
The contract term is from April 30, 2012 through September 15, 2012. The City
may terminate a contract for either cause or convenience.
G. Non-Appropriation of Funds
The City of Evanston reserves the right to terminate in whole or in part f the
contract in the event that sufficient funds to complete the contract are not
appropriated by The City of Evanston’s City Council.
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H. Property of the City
All discoveries and documents produced as a result of any service or project
undertaken on behalf of the City of Evanston shall become the property of the
City.
I. Payment Terms
The consultant shall submit invoices detailing the services provided, project,
professional staff, and hours. Payment shall be made in accordance with the
Local Government Prompt Payment Act. Please note that failure to provide a
detailed invoice could result in delay of payment and include termination of any
agreement.
J. Disclosures and Potential Conflicts of Interest
The City of Evanston’s Code of Ethics prohibits public officials or employees
from performing or participating in an official act or action with regard to a
transaction in which he has or knows he will thereafter acquire an interest for
profit, without full public disclosure of such interest. This disclosure requirement
extends to the spouse, children and grandchildren, and their spouses, parents
and the parents of a spouse, and brothers and sisters and their spouses.
To ensure full and fair consideration of all proposals, the City of Evanston
requires all Proposers including owners or employees to investigate whether a
potential or actual conflict of interest exists between the Proposer and the City
of Evanston, its officials, and/or employees. If the Proposer discovers a
potential or actual conflict of interest, the Proposer must disclose the conflict of
interest in its proposal, identifying the name of the City of Evanston official or
employee with whom the conflict may exist, the nature of the conflict of interest,
and any other relevant information. The existence of a potential or actual conflict
of interest does NOT, on its own, disqualify the disclosing Proposer from
consideration. Information provided by Proposers in this regard will allow the
City of Evanston to take appropriate measures to ensure the fairness of the
proposal process.
The City requires all Proposers to submit a certification, enclosed with this RFP,
that the Proposer has conducted the appropriate investigation and disclosed all
potential or actual conflicts of interest.
K. Protests
Any actual or prospective Proposer, who is aggrieved in connection with the
solicitation or award of a contract, may protest to the Purchasing Manager. The
protest shall be submitted in writing within ten (10) calendar days after such
aggrieved person knows or should have known of the facts giving rise thereto.
The Proposer shall submit any protests or claims regarding this
solicitation to the office of the Purchasing Manager.
A pre-bid protest must be filed five (5) days before the bid opening or
proposal submittal.
A pre-award protest must be filed no later than ten (10) days after the
bid opening date or proposal deadline.
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A post-award protest must be filed no later than ten (10) days after the
award of the Contract.
All claims by a Proposer against the City relating to a contract shall be
submitted in writing to the Purchasing Manager. The City will only consider
protests that are properly and timely submitted.
All protests or claims must set forth the name and address of the protester, the
contract number, the grounds for the protest or claim, and the course of action
that the protesting party desires the Purchasing Manager to take. Statements
shall be sworn and submitted under penalty of perjury.
L. Authority To Resolve Protests And Contract Claims
Protests: The Purchasing Manager shall have the authority to consider and
resolve a protest of an aggrieved Proposer, actual or prospective, concerning
the solicitation or award of a contract. The City shall issue a written decision
and that decision is final.
Contract Claims: The Purchasing Manager, after consulting with Corporation
Counsel, shall have the authority to resolve contract claims, subject to the
approval of the City Manager or City Council, as applicable, regarding any
settlement that will result in a change order or contract modification.
Each Proposer, by submitting a response to this RFP, expressly recognizes the
limitations on its rights to protest provided in this Section and expressly waives
all other rights and remedies and agrees that the decision on the protest is final
and conclusive. If a Proposer disregards, disputes or does not follow the
exclusive protest remedies provided in this Section, it shall indemnify and hold
the City and its officers, employees, agents and consultants harmless from and
against all liabilities, fees and costs, including legal and consultant fees and
costs, and damages incurred or suffered as a result of such Proposer’s actions.
Each Proposer, by submitting a response to this RFP, shall be deemed to have
irrevocably and unconditionally agreed to this indemnity obligation.
M. Litigation
All Proposers shall describe any prior or pending litigation or investigation, either
civil or criminal, involving a governmental agency or which may affect the
performance of the services to be rendered herein, in which the Firm, any of its
employees, or subcontractors has been involved in within the last three (3)
years.
N. Subcontractors
If any firm submitting a proposal intends on subcontracting out all or any portion
of the engagement, that fact, and the name of the proposed subcontracting
firm(s) must be clearly disclosed in the proposal. Following the award of the
contract, no additional subcontracting will be allowed without the prior written
consent of the City of Evanston.
O. Contact with City Personnel
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All Proposers are prohibited from making any contact with the City Manager,
City Council, or any other official or employee of the City with regard to the
Project, other than in the manner and to the person(s) designated herein. The
Purchasing Manager reserves the right to disqualify any Proposer found to have
contacted City Personnel in any manner with regard to the Project. Additionally,
if it is determined that the contact with City Personnel was in violation of any
provision of 720 ILCS 5/33EE, the matter may be referred to the Cook County
State’s Attorney for review and prosecution.
P. Costs Incurred
The City of Evanston assumes no responsibility or liability for costs incurred by
the Proposer prior to the execution of a contract. This includes costs incurred by
the Proposer as a result of preparing a response to this RFP.
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Total Staff Costs
Total Reimbursable Expenses
Total M/W/EBE Participation
Total Project Cost:
Assigned Staff Firm Name Avg. Hourly Rate Project Hours Proposed
Cost
John Smith Design Consulting, Ltd.$75.00 30 $2,250.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$100.00
Total Proposed Cost ‐ Task 1 $2,350.00
Assigned Staff Firm Name Avg. Hourly Rate Project Hours Proposed
Cost
John Smith Design Consulting, Ltd.$75.00 0 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total Proposed Cost ‐ Task 2 $0.00
Assigned Staff Firm Name Avg. Hourly Rate Project Hours Proposed
Cost
John Smith Design Consulting, Ltd.$75.00 0 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total Proposed Cost ‐ Task 3 $0.00
Assigned Staff Firm Name Avg. Hourly Rate Project Hours Proposed
Cost
John Smith Design Consulting, Ltd.$75.00 0 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$100.00
Total Proposed Cost ‐ Task 4 $100.00
Assigned Staff Firm Name Avg. Hourly Rate Project Hours Proposed
Cost
John Smith Design Consulting, Ltd.$75.00 0 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total Proposed Cost ‐ Task 5 $0.00
Total Reimbursable Expenses (e.g. printing, travel, supplies, etc)
Total Reimbursable Expenses (e.g. printing, travel, supplies, etc)
Task 5: Final Plan Document
Task 3: Financial Plan
Total Reimbursable Expenses (e.g. printing, travel, supplies, etc)
Fee Detail by Task
Total Reimbursable Expenses (e.g. printing, travel, supplies, etc)
$200.00
$2,250.00
Total Reimbursable Expenses (e.g. printing, travel, supplies, etc)
Exhibit A ‐ Fee Schedule
Task 1: Project Coordination
Task 4: Action Plan
Task 2: Site Analysis and Architectural Study
Fee Summary
$2,450.00
$0.00
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DISCLOSURE OF OWNERSHIP INTERESTS
The City of Evanston Code Section 1-18-1 et seq. requires all persons (APPLICANT) seeking
to do business with the City to provide the following information with their proposal. Every
question must be answered. If the question is not applicable, answer with "NA".
APPLICANT NAME: ______________________________________
APPLICANT ADDRESS: ______________________________________
TELEPHONE NUMBER: ______________________________________
FAX NUMBER: ______________________________________
APPLICANT is (Check One)
( ) Corporation
( ) Partnership
( ) Sole Owner
( ) Association
Other ( ) ________________________________________________________
Please answer the following questions on a separate attached sheet if necessary.
SECTION I - CORPORATION
1a. Names and addresses of all Officers and Directors of Corporation.
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
1b. (Answer only if corporation has 33 or more shareholders.)
Names and addresses of all those shareholders owning shares equal to or in excess of
3% of the proportionate ownership interest and the percentage of shareholder interest.
(Note: Corporations which submit S.E.C. form 10K may substitute that statement for the
material required herein.)
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
1c. (Answer only if corporation has fewer than 33 shareholders.)
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Names and addresses of all shareholders and percentage of interest of each herein.
(Note: Corporations which submit S.E.C. form 10K may substitute that statement for the
material requested herein.)
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
SECTION 2 - PARTNERSHIP/ASSOCIATION/JOINT VENTURE
2a. The name, address, and percentage of interest of each partner whose interests therein,
whether limited or general, is equal to or in excess of 3%.
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
2b. Associations: The name and address of all officers, directors, and other members with
3% or greater interest.
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
SECTION 3 - TRUSTS
3a. Trust number and institution.
______________________________________________________________________
3b. Name and address of trustee or estate administrator.
______________________________________________________________________
______________________________________________________________________
3c. Trust or estate beneficiaries: Name, address, and percentage of interest in total entity.
______________________________________________________________________
______________________________________________________________________
SECTION 4 - ALL APPLICANTS - ADDITIONAL DISCLOSURE
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4a. Specify which, if any, interests disclosed in Section 1, 2, or 3 are being held by an agent
or nominee, and give the name and address of principal.
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
4b. If any interest named in Section 1,2, or 3 is being held by a "holding" corporation or
other "holding" entity not an individual, state the names and addresses of all parties
holding more than a 3% interest in that "holding" corporation or entity as required in
1(a), 1(b), 1(c), 2(a), and 2(b).
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
4c. If "constructive control" of any interest named in Sections 1,2, 3, or 4 is held by another
party, give name and address of party with constructive control. ("Constructive control"
refers to control established through voting trusts, proxies, or special terms of venture of
partnership agreements.)
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
I have not withheld disclosure of any interest known to me. Information provided is accurate
and current.
______________________ ______________________________________
Date Signature of Person Preparing Statement
______________________________________
Title
ATTEST: ____________________________
Notary Public
(Notary Seal)
Commission Expires: _____________________
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Exhibit G
CONFLICT OF INTEREST FORM
___________________________________________________, hereby certifies that it has
conducted an investigation into whether an actual or potential conflict of interest exists
between the bidder, its owners and employees and any official or employee of the City of
Evanston.
Proposer further certifies that it has disclosed any such actual or potential conflict of interest
and acknowledges if bidder/Proposer has not disclosed any actual or potential conflict of
interest, the City of Evanston may disqualify the bid/proposal.
______________________________________________________________________
(Name of Bidder/Proposer if the Bidder/Proposer is an Individual)
(Name of Partner if the Bidder/Proposer is a Partnership)
(Name of Officer if the Bidder/Proposer is a Corporation)
The above statements must be subscribed and sworn to before a notary public. Subscribed
and Sworn to this _____ day of ______________, 2012
Notary Public
Failure to complete and return this form may be considered sufficient reason for rejection of
the bid / proposal.
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Exhibit H
ACKNOWLEDGEMENT OF UNDERSTANDING
THE SECTION BELOW MUST BE COMPLETED IN FULL AND SIGNED
The undersigned hereby certifies that they have read and understand the contents of
this solicitation and attached service agreements, and agree to furnish at the prices
shown any or all of the items above, subject to all instructions, conditions, specifications
and attachments hereto. Failure to have read all the provisions of this solicitation shall
not be cause to alter any resulting contract or to accept any request for additional
compensation. By signing this document, the Proposer hereby certifies that they are
not barred from bidding on this contract as a result of bid rigging or bid rotating or any
similar offense (720 ILCS S/33E-3, 33E-4).
Authorized
Signature:
Company
Name:
Typed/Printed
Name:
Date:
Title:
Telephone
Number:
Email:
Fax
Number:
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Exhibit J
Schedule of Additional M/W/EBE Subcontractors
Project Description: ____________________
Specification Number: ____________________
I do hereby certify that:
___________________________________ intends to participate as a Subcontractor
(Name of M/W/EBE Firm)
on the project known as ___________________________________.
(Type of Work)
This firm is a: (Check Only One)
______ Minority Business Enterprise (MBE), a firm that is at least 51%, managed and
controlled by a Minority.
______ Women’s Business Enterprise (WBE), a firm that is at least 51%, managed
and controlled by a Woman.
______ Evanston Business Enterprise (EBE), a firm located in Evanston for a
minimum one year and which performs a “commercially useful function.”
__________________________________
Address of M/W/EBE
__________________________________
Contact Person
__________________________________
Phone No.
$__________________________________
Dollar Amount of Participation
__________________________________%
Percent Amount of Participation
[use additional sheets as necessary and attach to affidavit]
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Exhibit K
Letter of Intent from M/W/EBE to Perform as a Subcontractor, Supplier, and/or
Consultant and Affirmation of M/W/EBE Status
Project Description: ____________________
Specification Number: ____________________
From: _____________________________
(Name of M/W/EBE Firm)
To: ______________________________________ and the City of Evanston:
(Name of Bidder/Proposer/Prime Contractor)
___________________________________ intends to participate as a Subcontractor
(Name of M/W/EBE Firm)
on the project known as ___________________________________.
(Project Description)
This firm is a: (Check Only One)
______ Minority Business Enterprise (MBE), a firm that is at least 51%, managed and
controlled by a Minority.
______ Women’s Business Enterprise (WBE), a firm that is at least 51%, managed
and controlled by a Woman.
______ Evanston Business Enterprise (EBE), a firm located in Evanston for a
minimum one year and which performs a “commercially useful function.”
Copies of all MBE or WBE certifications have been attached.
The undersigned is prepared to provide the following described services or supply the
following described goods in connection with the above named project/contract:
The above described performance is offered for the following price and described terms of
payment:
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The undersigned will enter into a formal written agreement for the above work with you as a
prime contractor, conditioned upon your execution of a written contract with the City of
Evanston, and will do so within (3) three working days of receipt of a signed contract from
the City of Evanston.
Signed: ____________________________________ Date: ____________________
(Signature of Owner, President, authorized agent of M/W/EBE)
___________________________________________________
Name/Title
___________________________________________________
Phone No.
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Exhibit L
Affidavit of M/W/EBE Goal Implementation Plan
Project Description: ____________________
Specification Number: ____________________
I hereby declare and affirm that I am the duly authorized representative of:
_____________________________
(Name of Bidder/Proposer)
and that I have authority to execute this affidavit on behalf of this firm. I have personally
reviewed the material and facts set forth herein describing our proposed plan to achieve the
M/W/EBE goals of this contract. Copies of all MBE or WBE certifications have been
attached. Neither this firm nor its partners, directors and/or officers have a controlling
interest, a conflict of interest, or any authority to control the activities of the scheduled
M/W/EBE firm(s).
I do hereby certify that:
___________________________________ intends to participate as a Subcontractor
(Name of M/W/EBE Firm)
on the project known as ___________________________________.
(Type of Work)
__________________________________
Address of M/W/EBE
__________________________________
Contact Person
__________________________________
Phone No.
$__________________________________
Dollar Amount of Participation
__________________________________%
Percent Amount of Participation
Further, this firm is a: (Check Only One)
______ Minority Business Enterprise (MBE), a firm that is at least 51%, managed and
controlled by a Minority.
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______ Women’s Business Enterprise (WBE), a firm that is at least 51%, managed
and controlled by a Woman.
______ Evanston Business Enterprise (EBE), a firm located in Evanston for a
minimum one year and which performs a “commercially useful function.”
[If more than one Subcontractor is indicated, attach completed schedule for
additional Subcontractors, which is attached to this affidavit]
To the best of my knowledge, information and belief, the facts and representations
contained in this Affidavit and attached schedule(s) are true, and no material facts
have been omitted.
The Bidder/Proposer/Contractor designates the following person as its M/W/EBE Liaison
contact:
Name: ____________________
Phone: ____________________
I do solemnly declare and affirm under penalties of perjury that the contents of the
foregoing document are true and correct, and that I am authorized on behalf of the
Bidder/Proposer/Contractor, to make this Affidavit.
Signed: ____________________________________ Date: ____________________
(Affiant)
State of: ______________________
County (City) of: ___________________
This instrument was acknowledged before me on this _________ day of
________________________, by ___________________________ as President
(or other authorized officer) of ______________________________
(Firm Name) Notary Seal
________________________________________
(Notary Public Signature)
Commission Expires: _____________________________
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Exhibit T
ANTI-COLLUSION AFFIDAVIT AND PROPOSER’S CERTIFICATION
______________________________________, being first duly sworn,
deposes and says that he is ________________________________________
(Partner, Officer, Owner, Etc.)
of ________________________________
(Proposer)
The party making the foregoing proposal or bid, that such bid is genuine and not collusive,
or sham; that said bidder has not colluded, conspired, connived or agreed, directly or
indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has
not in any manner, directly or indirectly, sought by agreement or collusion, or
communication or conference with any person; to fix the bid price element of said bid, or of
that of any other bidder, or to secure any advantage against any other bidder or any person
interested in the proposed contract.
The undersigned certifies that he is not barred from bidding on this contract as a result of a
conviction for the violation of State laws prohibiting bid-rigging or bid-rotating.
(Name of Bidder if the Bidder is an Individual)
(Name of Partner if the Bidder is a Partnership)
(Name of Officer if the Bidder is a Corporation)
The above statements must be subscribed a sworn to before a notary public.
Subscribed and Sworn to this ________ day of _____________________, 2012
__________________________________________
Notary Public
Commission Expires: ________________________
Failure to complete and return this form may be considered sufficient reason for rejection of
the bid.
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Exhibit S
M/W/EBE WAIVER REQUIREMENTS
I. WAIVER REQUIREMENTS
A. Procedure for Waiver. If the Bidder/proposer determines it is unable to meet
the goals outlined herein regarding MBE/WBE/EBE participation, the Bidder
must seek a waiver or modification of the utilization percentage by submitting
an M/W/EBE Participation Waiver Request. The City of Evanston, in its sole
discretion, shall determine whether the request for the reduction or waiver will
be granted.
B. Procedure for Bids. Once the bids have been opened, the lowest responsive
and responsible Bidder, upon request from the City, has 10 calendar days to
submit supporting documentation for the waiver request to the City Manager or
a designee. The Bidder’s failure to provide sufficient documentation to support
the waiver or modification request will cause the bid/proposal to be found non-
responsive by the City and the bid will be rejected.
C. Procedure for Proposers responding to Requests for Proposals (RFPs).
Proposers responding to Requests for Proposals (RFPs) for who have been
identified as a short listed candidate and/or a prospective awardee will be
given 10 calendar days to submit to the City Manager or a designee complete
documentation that adequately addresses the conditions for waiver described
herein.
D. Procedure for Respondents to Request for Information (RFIs) and/or Request
for Qualifications (RFQs). Proposers responding to a Request or who have
been identified as the most responsive and responsible will be given 10
calendar days to submit to the City Manager or a designee complete
documentation that adequately addresses the conditions for waiver described
herein during negotiations.
E. Failure to submit documentation deemed sufficient to support the waiver
request will cause the bid/proposal to be rejected as being non-responsive. In
such cases, the remedies to be taken by the City, in its discretion, may include
but not be limited to, forfeiture of bid deposit, negotiating with the next lowest
Bidder/proposer, or re-advertising the bid/proposal.
F. All Bidders/proposers are strongly encouraged to submit all required
supporting documents at the time of bid opening to expedite the contract
award.
G. For the MBE/WBE/EBE waiver or modification request to receive
consideration, the following information must be submitted within the time
frames noted above:
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1. A narrative describing the Bidder/Proposer’s efforts to secure Minority,
Women and Evanston Business Enterprise Participation prior to bid
opening.
2. A detailed statement of efforts to identify and select portions of work
identified in the bid solicitation for subcontracting to certified M/W/EBE
firms.
3. Names (of owners), addresses, telephone numbers, date and time of
contact and method of contact of qualified Minority, Women and
Evanston owned businesses which were contacted by the contractor.
Copies of letters or any other evidence of mailing or electronic mailing
to such firms shall be submitted.
4. Every waiver and/or reduction request must include written evidence
that the Bidder/proposer contacted at least (3) three of the Assist
Agencies identified in Exhibit 11 to these specifications. Proof of such
notification and contact prior to bid submittal (e.g. certified mail receipt
or facsimile transmittal receipt) will be required to be submitted in order
to be deemed responsive on the date of bid opening. The City reserves
the right to contact the Assist Agency (ies) for verification of notification.
To obtain the complete specifications for the M/W/EBE program please contact Jewell
Jackson, jjackson@cityofevanston.org or 847-866-2935.
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Exhibit M
M/W/EBE PARTICIPATION WAIVER REQUEST
I am of , and have authority to (Title of Affiant) (Name of Firm)
execute this certification on behalf of the firm. I do (Name of Affiant)
hereby certify that this firm seeks to waive all or part of this M/W/EBE partcipation goal
for the following reason(s): (CHECK ALL THAT APPLY. SPECIFIC SUPPORTING
DOCUMENTATION MUST BE ATTACHED.)
1. No M/W/EBEs responded to our invitation to bid. _____
2. An insufficient number of firms responded to our invtation to bid. _____
3. No subcontracting opportunities exist. _____
4. M/W/EBE participation is impracticable. _____
Please provide a written explanation of why M/W/EBE participation is impracticable.
Therefore, we request to waive _____of the 25% utilization goal for a revised goal of _____%.
Signature: Date: (Signature of Affiant)
Corporate Seal (where appropriate)
This instrument was acknowledged before me on this day of , by
as President
(or other authorized officer) of . Notary Seal
(Firm Name)
____ ______
(Notary Public Signature)
Commission Expires:
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Exhibit 11
Construction Contractors' Assistance Organizations
Association of Asian Construction Enterprises
333 N. Ogden Avenue
Chicago, Illinois 60607
312-563-0746
312-666-1785 Fax
Perry Nactachi
Black Contractors United (BCU
400 West 76th Street, Suite 200
Chicago, Illinois 60620
773-483-4000
773-483-4150 Fax
Email: bcunewera@ameritech.net
Florence B. Cox, Executive Director
Chicago Minority Business Development Council
105 West Adams Street
Chicago, Illinois 60603
312-755-8880
312-755-8890 Fax
Shelia Hill, President
Federation of Women Contractors
330 S. Wells, Suite 1110
Chicago, Illinois 60606
312-360-1122
312-360-0239 Fax
Email: fwcchicago@aol.com
Sandra Gidley, Administrator
Hispanic American Construction Industry Association
901 W. Jackson Blvd., Suite 205
Chicago, Illinois 60607
312-666-5910
312-666-5692 Fax
Attn: Paul Cerpa, Executive Director
Email: pcerpa@haciaworks.org
Gilbert Villegas, Associate Director
Email: gvillegas@haciaworks.org
Women's Business Development Center
8 So. Michigan Avenue, Suite 400
Chicago, Illinois 60603-3302
312-853-3477
312-853-0145 Fax
Email: wbdc@wbdc.org
Carol Dougal, Director
183 of 858
Exhibit O
CITY OF EVANSTON
PROFESSIONAL SERVICES AGREEMENT
The parties referenced herein desire to enter into an agreement for professional
services for
[Insert name of the project]
(“the Project”)
THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this ___
day of ________________, 20___, between the City of Evanston, an Illinois municipal
corporation with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter
referred to as the “City”), and [Insert Professional Service Provider’s name here], with
offices located at [Insert address here], (hereinafter referred to as the “Consultant”).
Compensation for all basic Services (“the Services”) provided by the Consultant pursuant to
the terms of this Agreement shall not exceed $[Insert fee here].
I. COMMENCEMENT DATE
Consultant shall commence the Services on ____________ or no
later than three (3) DAYS AFTER City executes and delivers this
Agreement to Consultant.
II. COMPLETION DATE
Consultant shall complete the Services by ____________. If this Agreement
provides for renewals after an initial term, no renewal shall begin until agreed to in
writing by both parties prior to the completion date of this Agreement.
III. PAYMENTS
City shall pay Consultant those fees as provided here: Payment shall be made
upon the completion of each task for a project, as set forth in Exhibit A –
Project Milestones and Deliverables. Any expenses in addition to those set
forth here must be specifically approved by the City in writing in advance.
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IV. DESCRIPTION OF SERVICES
Consultant shall perform the services (the “Services”) set forth here: Services are
those as defined in Exhibit A, the City’s Request for Proposal/Qualifications No. #
(Exhibit B) and Consultant’s Response to the Proposal (Exhibit C). Services may
include, if any, other documented discussions and agreements regarding scope of
work and cost (Exhibit D).
V. GENERAL PROVISIONS
A. Services. Consultant shall perform the Services in a professional and
workmanlike manner. All Services performed and documentation (regardless of
format) provided by Consultant shall be in accordance with the standards of
reasonable care and skill of the profession, free from errors or omissions,
ambiguities, coordination problems, and other defects. Consultant shall take into
account any and all applicable plans and/or specifications furnished by City, or by
others at City’s direction or request, to Consultant during the term of this Agreement.
All materials, buildings, structures, or equipment designed or selected by Consultant
shall be workable and fit for the intended use thereof, and will comply with all
applicable governmental requirements. Consultant shall require its employees to
observe the working hours, rules, security regulations and holiday schedules of City
while working and to perform its Services in a manner which does not unreasonably
interfere with the City’s business and operations, or the business and operations of
other tenants and occupants in the City which may be affected by the work relative to
this Agreement. Consultant shall take all necessary precautions to assure the safety
of its employees who are engaged in the performance of the Services, all equipment
and supplies used in connection therewith, and all property of City or other parties
that may be affected in connection therewith. If requested by City, Consultant shall
promptly replace any employee or agent performing the Services if, in the opinion of
the City, the performance of the employee or agent is unsatisfactory.
Consultant is responsible for conforming its final work product to generally
accepted professional standards for all work performed pursuant to this Agreement.
Consultant is an independent Consultant and is solely responsible for all taxes,
withholdings, and other statutory or contractual obligations of any sort, including but
not limited to, Worker’s Compensation Insurance. Nothing in this Agreement accords
any third-party beneficiary rights whatsoever to any non-party to this Agreement that
any non-party may seek to enforce. Consultant acknowledges and agrees that
should Consultant or its subconsultants provide false information, or fail to be or
remain in compliance with this Agreement, the City may void this Agreement. The
Consultant warrants and states that it has read the Contract Documents, and agrees
to be bound thereby, including all performance guarantees as respects Consultant’s
work and all indemnity and insurance requirements.
The Consultant shall obtain prior approval from the City prior to subcontracting
with any entity or person to perform any of the work required under this Agreement. If
the Consultant subcontracts any of the services to be performed under this
Agreement, the subconsultant agreement shall provide that the services to be
performed under any such agreement shall not be sublet, sold, transferred, assigned
or otherwise disposed of to another entity or person without the City’s prior written
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consent. The Consultant shall be responsible for the accuracy and quality of any
subconsultant’s work.
All subconsultant agreements shall include verbatim or by reference the
provisions in this Agreement binding upon Consultant as to all Services provided by
this Agreement, such that it is binding upon each and every subconsultant that does
work or provides Services under this Agreement.
The Consultant shall cooperate fully with the City, other City contractors, other
municipalities and local government officials, public utility companies, and others, as
may be directed by the City. This shall include attendance at meetings, discussions
and hearings as requested by the City. This cooperation shall extend to any
investigation, hearings or meetings convened or instituted by OSHA relative to this
Project, as necessary. Consultant shall cooperate with the City in scheduling and
performing its Work to avoid conflict, delay in or interference with the work of others,
if any, at the Project.
Except as otherwise provided herein, the nature and scope of Services
specified in this Agreement may only be modified by a writing approved by both
parties. This Agreement may be modified or amended from time to time provided,
however, that no such amendment or modification shall be effective unless reduced
to writing and duly authorized and signed by the authorized representatives of the
parties.
B. Representation and Warranties. Consultant represents and warrants that:
(1) Consultant possesses and will keep in force all required licenses to perform the
Services, (2) the employees of Consultant performing the Services are fully qualified,
licensed as required, and skilled to perform the Services.
C. Termination. City may, at any time, with or without cause, terminate this
Agreement upon seven (7) days written notice to Consultant. If the City terminates
this agreement, the City will make payment to Consultant for Services performed
prior to termination. Payments made by the City pursuant to this Agreement are
subject to sufficient appropriations made by the City of Evanston City Council. In the
event of termination resulting from non-appropriation or insufficient appropriation by
the City Council, the City’s obligations hereunder shall cease and there shall be no
penalty or further payment required. In the event of an emergency or threat to the life,
safety or welfare of the citizens of the City, the City shall have the right terminate this
Agreement without prior written notice. Within thirty (30) days of termination of this
Agreement, the Consultant shall turn over to the City any documents, drafts, and
materials, including but not limited to, outstanding work product, data, studies, test
results, source documents, AutoCad Version 2007, PDF, ArtView, Word, Excel
spreadsheets, technical specifications and calculations, and any other such items
specifically identified by the City related to the Services herein.
D. Independent Consultant. Consultant’s status shall be that of an independent
Consultant and not that of a servant, agent, or employee of City. Consultant shall not
hold Consultant out, nor claim to be acting, as a servant, agent or employee of City.
Consultant is not authorized to, and shall not, make or undertake any agreement,
understanding, waiver or representation on behalf of City. Consultant shall at its own
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expense comply with all applicable workers compensation, unemployment insurance,
employer’s liability, tax withholding, minimum wage and hour, and other federal,
state, county and municipal laws, ordinances, rules, regulations and orders.
Consultant agrees to abide by the Occupational Safety & Health Act of 1970 (OSHA),
and as the same may be amended from time to time, applicable state and municipal
safety and health laws and all regulations pursuant thereto.
E. Conflict of Interest. Consultant represents and warrants that no prior or
present services provided by Consultant to third parties conflict with the interests of
City in respect to the Services being provided hereunder except as shall have been
expressly disclosed in writing by Consultant to City and consented to in writing to
City.
F. Ownership of Documents and Other Materials. All originals, duplicates and
negatives of all plans, drawings, reports, photographs, charts, programs, models,
specimens, specifications, AutoCad Version 2007, Excel spreadsheets, PDF, and
other documents or materials required to be furnished by Consultant hereunder,
including drafts and reproduction copies thereof, shall be and remain the exclusive
property of City, and City shall have the unlimited right to publish and use all or any
part of the same without payment of any additional royalty, charge, or other
compensation to Consultant. Upon the termination of this Agreement, or upon
request of City, during any stage of the Services, Consultant shall promptly deliver all
such materials to City. Consultant shall not publish, transfer, license or, except in
connection with carrying out obligations under this Agreement, use or reuse all or any
part of such reports and other documents, including working pages, without the prior
written approval of City, provided, however, that Consultant may retain copies of the
same for Consultant’s own general reference.
G. Payment. Invoices for payment shall be submitted by Consultant to City at
the address set forth above, together with reasonable supporting documentation, City
may require such additional supporting documentation as City reasonably deems
necessary or desirable. Payment shall be made in accordance with the Illinois Local
Government Prompt Payment Act, after City’s receipt of an invoice and all such
supporting documentation.
H. Right to Audit. Consultant shall for a period of three years following
performance of the Services, keep and make available for the inspection,
examination and audit by City or City’s authorized employees, agents or
representatives, at all reasonable time, all records respecting the services and
expenses incurred by Consultant, including without limitation, all book, accounts,
memoranda, receipts, ledgers, canceled checks, and any other documents indicating,
documenting, verifying or substantiating the cost and appropriateness of any and all
expenses. If any invoice submitted by Consultant is found to have been overstated,
Consultant shall provide City an immediate refund of the overpayment together with
interest at the highest rate permitted by applicable law, and shall reimburse all of
City’s expenses for and in connection with the audit respecting such invoice.
I. Indemnity. Consultant shall defend, indemnify and hold harmless the City
and its officers, elected and appointed officials, agents, and employees from any and
all liability, losses, or damages as a result of claims, demands, suits, actions, or
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36
proceedings of any kind or nature, including but not limited to costs, and fees,
including attorney’s fees, judgments or settlements, resulting from or arising out of
any negligent or willful act or omission on the part of the Consultant or Consultant’s
subcontractors, employees, agents or subcontractors during the performance of this
Agreement. Such indemnification shall not be limited by reason of the enumeration of
any insurance coverage herein provided. This provision shall survive completion,
expiration, or termination of this Agreement.
Nothing contained herein shall be construed as prohibiting the City, or its
officers, agents, or employees, from defending through the selection and use of their
own agents, attorneys, and experts, any claims, actions or suits brought against
them. The Consultant shall be liable for the costs, fees, and expenses incurred in the
defense of any such claims, actions, or suits. Nothing herein shall be construed as a
limitation or waiver of defenses available to the City and employees and agents,
including but not limited to the Illinois Local Governmental and Governmental
Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq.
At the City Corporation Counsel’s option, Consultant must defend all suits
brought upon all such Losses and must pay all costs and expenses incidental to
them, but the City has the right, at its option, to participate, at its own cost, in the
defense of any suit, without relieving Consultant of any of its obligations under this
Agreement. Any settlement of any claim or suit related to this Agreement by
Consultant must be made only with the prior written consent of the City Corporation
Counsel, if the settlement requires any action on the part of the City.
To the extent permissible by law, Consultant waives any limits to the amount
of its obligations to indemnify, defend, or contribute to any sums due under any
Losses, including any claim by any employee of Consultant that may be subject to
the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related
law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding
Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any limitations
it may have on its liability under the Illinois Workers Compensation Act, the Illinois
Pension Code or any other statute.
Consultant shall be responsible for any losses and costs to repair or remedy
work performed under this Agreement resulting from or arising out of any act or
omission, neglect, or misconduct in the performance of its Work or its
subConsultants’ work. Acceptance of the work by the City will not relieve the
Consultant of the responsibility for subsequent correction of any such error,
omissions and/or negligent acts or of its liability for loss or damage resulting
therefrom. All provisions of this Section shall survive completion, expiration, or
termination of this Agreement.
J. Insurance. Consultant shall carry and maintain at its own cost with such
companies as are reasonably acceptable to City all necessary liability insurance
(which shall include as a minimum the requirements set forth below) during the term
of this Agreement, for damages caused or contributed to by Consultant, and insuring
Consultant against claims which may arise out of or result from Consultant’s
performance or failure to perform the Services hereunder: (1) worker’s compensation
in statutory limits and employer’s liability insurance in the amount of at least
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$500,000, (2) comprehensive general liability coverage, and designating City as
additional insured for not less than $3,000,000 combined single limit for bodily injury,
death and property damage, per occurrence, (3) comprehensive automobile liability
insurance covering owned, non-owned and leased vehicles for not less than
$1,000,000 combined single limit for bodily injury, death or property damage, per
occurrence, and (4) errors and omissions or professional liability insurance
respecting any insurable professional services hereunder in the amount of at least
$1,000,000. Consultant shall give to the City certificates of insurance for all Services
done pursuant to this Agreement before Consultant performs any Services, and, if
requested by City, certified copies of the policies of insurance evidencing the
coverage and amounts set forth in this Section. The City may also require
Consultant to provide copies of the Additional Insured Endorsement to said
policy(ies) which name the City as an Additional Insured for all of Consultant’s
Services and work under this Agreement. Any limitations or modification on the
certificate of insurance issued to the City in compliance with this Section that conflict
with the provisions of this Section shall have no force and effect. Consultant’s
certificate of insurance shall contain a provision that the coverage afforded under the
policy(s) will not be canceled or reduced without thirty (30) days prior written notice
(hand delivered or registered mail) to City. Consultant understands that the
acceptance of certificates, policies and any other documents by the City in no way
releases the Consultant and its subcontractors from the requirements set forth
herein. Consultant expressly agrees to waive its rights, benefits and entitlements
under the “Other Insurance” clause of its commercial general liability insurance policy
as respects the City. In the event Consultant fails to purchase or procure insurance
as required above, the parties expressly agree that Consultant shall be in default
under this Agreement, and that the City may recover all losses, attorney’s fees and
costs expended in pursuing a remedy or reimbursement, at law or in equity, against
Consultant.
Consultant acknowledges and agrees that if it fails to comply with all
requirements of this Section, that the City may void this Agreement.
K. Confidentiality. In connection with this Agreement, City may provide
Consultant with information to enable Consultant to render the Services hereunder,
or Consultant may develop confidential information for City. Consultant agrees (i) to
treat, and to obligate Consultant’s employees to treat, as secret and confidential all
such information whether or not identified by City as confidential, (ii) not to disclose
any such information or make available any reports, recommendations and /or
conclusions which Consultant may make for City to any person, firm or corporation or
use the same in any manner whatsoever without first obtaining City’s written
approval, and (iii) not to disclose to City any information obtained by Consultant on a
confidential basis from any third party unless Consultant shall have first received
written permission from such third party to disclose such information.
Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in
the possession of others whom the City has contracted with to perform a
governmental function are covered by the Act and subject to disclosure within limited
statutory timeframes (five (5) working days with a possible five (5) working day
extension). Upon notification from the City that it has received a Freedom of
Information Act request that calls for records within the Consultant’s control, the
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Consultant shall promptly provide all requested records to the City so that the City
may comply with the request within the required timeframe. The City and the
Consultant shall cooperate to determine what records are subject to such a request
and whether or not any exemptions to the disclosure of such records, or part thereof,
is applicable. Vendor shall indemnify and defend the City from and against all claims
arising from the City’s exceptions to disclosing certain records which Vendor may
designate as proprietary or confidential. Compliance by the City with an opinion or a
directive from the Illinois Public Access Counselor or the Attorney General under
FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a
violation of this Section.
L. Use of City’s Name or Picture of Property. Consultant shall not in the
course of performance of this Agreement or thereafter use or permit the use of City’s
name nor the name of any affiliate of City, nor any picture of or reference to its
Services in any advertising, promotional or other materials prepared by or on behalf
of Consultant, nor disclose or transmit the same to any other party.
M. No Assignments or Subcontracts. Consultant shall not assign or
subcontract all or any part or its rights or obligations hereunder without City’s express
prior written approval. Any attempt to do so without the City’s prior consent shall, at
City’s option, be null and void and of no force or effect whatsoever. Consultant shall
not employ, contract with, or use the services of any other architect, interior designer,
engineer, consultant, special contractor, or other third party in connection with the
performance of the Services without the prior written consent of City.
N. Compliance with Applicable Statues, Ordinances and Regulations. In
performing the Services, Consultant shall comply with all applicable federal, state,
county, and municipal statues, ordinances and regulations, at Consultant’s sole cost
and expense, except to the extent expressly provided to the contrary herein.
Whenever the City deems it reasonably necessary for security reasons, the City may
conduct at its own expense, criminal and driver history background checks of
Consultant’s officers, employees, subcontractors, or agents. Consultant shall
immediately reassign any such individual who in the opinion of the City does not pass
the background check.
O. Liens and Encumbrances. Consultant, for itself, and on behalf of all
subcontractors, suppliers, materialmen and others claiming by, through or under
Consultant, hereby waives and releases any and all statutory or common law
mechanics’ materialmens’ or other such lien claims, or rights to place a lien upon City
property or any improvements thereon in connection with any Services performed
under or in connection with this Agreement. Consultant further agrees, as and to the
extent of payment made hereunder, to execute a sworn affidavit respecting the
payment and lien releases of all subcontractors, suppliers and materialmen, and a
release of lien respecting the Services at such time or times and in such form as may
be reasonably requested by City. Consultant shall protect City from all liens for labor
performed, material supplied or used by Consultant and/or any other person in
connection with the Services undertaken by consultant hereunder, and shall not at
any time suffer or permit any lien or attachment or encumbrance to be imposed by
any subConsultant, supplier or materialmen, or other person, firm or corporation,
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upon City property or any improvements thereon, by reason or any claim or demand
against Consultant or otherwise in connection with the Services.
P. Notices. Every notice or other communication to be given by either party to
the other with respect to this Agreement, shall be in writing and shall not be effective
for any purpose unless the same shall be served personally or by United States
certified or registered mail, postage prepaid, addressed if to City as follows: City of
Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, Attention: Purchasing
Division and to Consultant at the address first above set forth, or at such other
address or addresses as City or Consultant may from time to time designate by
notice given as above provided.
Q. Attorney’s Fees. In the event that the City commences any action, suit, or
other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement
by Consultant, or arising out of a breach of this Agreement by Consultant, the City
shall recover from the Consultant as part of the judgment against Consultant, its
attorneys’ fees and costs incurred in each and every such action, suit, or other
proceeding.
R. Waiver. Any failure or delay by City to enforce the provisions of this
Agreement shall in no way constitute a waiver by City of any contractual right
hereunder, unless such waiver is in writing and signed by City.
S. Severability. In the event that any provision of this Agreement should be held
void, or unenforceable, the remaining portions hereof shall remain in full force and
effect.
T. Choice of Law. The rights and duties arising under this Agreement shall be
governed by the laws of the State of Illinois. Venue for any action arising out or due
to this Agreement shall be in Cook County, Illinois. The City shall not enter into
binding arbitration to resolve any dispute under this Agreement. The City does not
waive tort immunity by entering into this Agreement.
U. Time. Consultant agrees all time limits provided in this Agreement and any
Addenda or Exhibits hereto are of essence to this Agreement. Consultant shall
continue to perform its obligations while any dispute concerning the Agreement is
being resolved, unless otherwise directed by the City.
V. Survival. Except as expressly provided to the contrary herein, all provisions
of this Agreement shall survive all performances hereunder including the termination
of the Consultant.
VI. EQUAL EMPLOYMENT OPPORTUNITY
In the event of the Consultant’s noncompliance with any provision of Section 1-12-5
of the Evanston City Code, the Illinois Human Rights Act or any other applicable law,
the Consultant may be declared nonresponsible and therefore ineligible for future
contracts or subcontracts with the City, and the contract may be cancelled or voided
in whole or in part, and such other sanctions or penalties may be imposed or
remedies invoked as provided by statute or regulation.
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During the performance of the contract, the Consultant agrees as follows:
A. That it will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, sexual orientation, marital status, national origin
or ancestry, or age or physical or mental disabilities that do not impair ability to work,
and further that it will examine all job classifications to determine if minority persons
or women are underutilized and will take appropriate affirmative action to rectify any
such underutilization. Consultant shall comply with all requirements of City of
Evanston Code Section 1-12-5.
B. That, in all solicitations or advertisements for employees placed by it on its
behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, sexual orientation, marital status,
national origin, ancestry, or disability.
VII. SEXUAL HARASSMENT POLICY
The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2105
et. seq.), that it has a written sexual harassment policy that includes, at a minimum,
the following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under State law;
C. A description of sexual harassment utilizing examples;
D. The Consultant’s internal complaint process including penalties;
E. Legal recourse, investigation and complaint process available through the
Illinois Department of Human Rights and the Human Rights Commission, and
directions on how to contact both; and
F. Protection against retaliation as provided to the Department of Human Rights.
VIII. CONSULTANT CERTIFICATIONS
A. Consultant acknowledges and agrees that should Consultant or its
subconsultant provide false information, or fail to be or remain in compliance with the
Agreement, the City may void this Agreement.
B. Consultant certifies that it and its employees will comply with applicable
provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act,
the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable
rules in performance under this Agreement.
C. If Consultant, or any officer, director, partner, or other managerial agent of
Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or
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a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant
certifies at least five years have passed since the date of the conviction.
D. Consultant certifies that it has not been convicted of the offense of bid rigging
or bid rotating or any similar offense of any State in the U.S., nor made any
admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E-
4).
E. In accordance with the Steel Products Procurement Act, Consultant certifies
steel products used or supplied in the performance of a contract for public works shall
be manufactured or produced in the U.S. unless the City grants an exemption.
F. Consultant certifies that it is properly formed and existing legal entity, and as
applicable, has obtained an assumed name certificate from the appropriate authority,
or has registered to conduct business in Illinois and is in good standing with the
Illinois Secretary of State.
G. If more favorable terms are granted by Consultant to any similar governmental
entity in any state in a contemporaneous agreement let under the same or similar
financial terms and circumstances for comparable supplies or services, the more
favorable terms shall be applicable under this Agreement.
H. Consultant certifies that it is not delinquent in the payment of any fees, fines,
damages, or debts to the City of Evanston.
IX. INTEGRATION
This Agreement, together with Exhibits A, B, C, and D sets forth all the covenants,
conditions and promises between the parties with regard to the subject matter set
forth herein. There are no covenants, promises, agreements, conditions or
understandings between the parties, either oral or written, other than those contained
in this Agreement. This Agreement has been negotiated and entered into by each
party with the opportunity to consult with its counsel regarding the terms therein. No
portion of the Agreement shall be construed against a party due to the fact that one
party drafted that particular portion as the rule of contra proferentem shall not apply.
In the event of any inconsistency between this Agreement, and any Exhibits, this
Agreement shall control over the Exhibits. In no event shall any proposal or contract
form submitted by Consultant be part of this Agreement unless agreed to in a writing
signed by both parties and attached and referred to herein as an Addendum, and in
such event, only the portions of such proposal or contract form consistent with this
Agreement and Exhibits hereto shall be part hereof.
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IN WITNESS WHEREOF, the parties hereto have each approved and executed this
Agreement on the day, month and year first above written.
CONSULTANT: CITY OF EVANSTON
2100 RIDGE AVENUE
EVANSTON, IL 60201
By ________________________ By:________________________
Its: ________________________ Its: _______________________
FEIN Number: _______________ Date: _____________________
Date: _______________________
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EXHIBIT A – Project Milestones and Deliverables
This EXHIBIT A to that certain Consulting Agreement dated _______ between the City of
Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201(“City”) and _______________
(“Consultant”) sets forth the Commencement and Completion Date, Services, Fees, and
Reimbursable Expenses as follows:
I. COMMENCEMENT DATE: ____________________
II. COMPLETION DATE: ________________________
III. FEES:
IV. SERVICES/SCOPE OF WORK:
As defined in RFP/Q #________ (Exhibit B) and Consultants Response to Proposal
(Exhibit C)
Dated: ______________
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CITY OF EVANSTON
PROFESSIONAL SERVICES AGREEMENT
The parties referenced herein desire to enter into an agreement for professional
services for
Downtown Evanston Performing Arts Study
(“the Project”)
THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this
15th day of May, 2012, between the City of Evanston, an Illinois municipal corporation
with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred
to as the “City”), and HBRA Architects, Inc., with offices located at 372 West Ontario
Street, 2nd Floor, Chicago, Illinois, 60654, (hereinafter referred to as the “Consultant”).
Compensation for all basic Services (“the Services”) provided by the Consultant
pursuant to the terms of this Agreement shall not exceed $100,000.
I. COMMENCEMENT DATE
Consultant shall commence the Services on May 21, 2012 or no later than three
(3) DAYS AFTER City executes and delivers this Agreement to Consultant.
II. COMPLETION DATE
Consultant shall complete the Services by September 15, 2012. If this
Agreement provides for renewals after an initial term, no renewal shall begin until
agreed to in writing by both parties prior to the completion date of this
Agreement.
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III. PAYMENTS
City shall pay Consultant those fees as provided here: Payment shall be made
upon the completion of each task for a project, as set forth in Exhibit A – Project
Milestones and Deliverables. Any expenses in addition to those set forth here
must be specifically approved by the City in writing in advance.
IV. DESCRIPTION OF SERVICES
Consultant shall perform the services (the “Services”) set forth here: Services are
those as defined in Exhibit A, the City’s Request for Proposal No. 12-125
(Exhibit B) and Consultant’s Response to the Proposal (Exhibit C). Services may
include, if any, other documented discussions and agreements regarding scope
of work and cost (Exhibit D).
V. GENERAL PROVISIONS
A. Services. Consultant shall perform the Services in a professional and
workmanlike manner. All Services performed and documentation (regardless of
format) provided by Consultant shall be in accordance with the standards of
reasonable care and skill of the profession, free from errors or omissions,
ambiguities, coordination problems, and other defects. Consultant shall take into
account any and all applicable plans and/or specifications furnished by City, or by
others at City’s direction or request, to Consultant during the term of this
Agreement. All materials, buildings, structures, or equipment designed or
selected by Consultant shall be workable and fit for the intended use thereof, and
will comply with all applicable governmental requirements. Consultant shall
require its employees to observe the working hours, rules, security regulations
and holiday schedules of City while working and to perform its Services in a
manner which does not unreasonably interfere with the City’s business and
operations, or the business and operations of other tenants and occupants in the
City which may be affected by the work relative to this Agreement. Consultant
shall take all necessary precautions to assure the safety of its employees who
are engaged in the performance of the Services, all equipment and supplies used
in connection therewith, and all property of City or other parties that may be
affected in connection therewith. If requested by City, Consultant shall promptly
replace any employee or agent performing the Services if, in the opinion of the
City, the performance of the employee or agent is unsatisfactory.
Consultant is responsible for conforming its final work product to generally
accepted professional standards for all work performed pursuant to this
Agreement. Consultant is an independent Consultant and is solely responsible
for all taxes, withholdings, and other statutory or contractual obligations of any
sort, including but not limited to, Worker’s Compensation Insurance. Nothing in
this Agreement accords any third-party beneficiary rights whatsoever to any non-
party to this Agreement that any non-party may seek to enforce. Consultant
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acknowledges and agrees that should Consultant or its subconsultants provide
false information, or fail to be or remain in compliance with this Agreement, the
City may void this Agreement. The Consultant warrants and states that it has
read the Contract Documents, and agrees to be bound thereby, including all
performance guarantees as respects Consultant’s work and all indemnity and
insurance requirements.
The Consultant shall obtain prior approval from the City prior to
subcontracting with any entity or person to perform any of the work required
under this Agreement. If the Consultant subcontracts any of the services to be
performed under this Agreement, the subconsultant agreement shall provide that
the services to be performed under any such agreement shall not be sublet, sold,
transferred, assigned or otherwise disposed of to another entity or person without
the City’s prior written consent. The Consultant shall be responsible for the
accuracy and quality of any subconsultant’s work.
All subconsultant agreements shall include verbatim or by reference the
provisions in this Agreement binding upon Consultant as to all Services provided
by this Agreement, such that it is binding upon each and every subconsultant that
does work or provides Services under this Agreement.
The Consultant shall cooperate fully with the City, other City contractors,
other municipalities and local government officials, public utility companies, and
others, as may be directed by the City. This shall include attendance at meetings,
discussions and hearings as requested by the City. This cooperation shall extend
to any investigation, hearings or meetings convened or instituted by OSHA
relative to this Project, as necessary. Consultant shall cooperate with the City in
scheduling and performing its Work to avoid conflict, delay in or interference with
the work of others, if any, at the Project.
Except as otherwise provided herein, the nature and scope of Services
specified in this Agreement may only be modified by a writing approved by both
parties. This Agreement may be modified or amended from time to time
provided, however, that no such amendment or modification shall be effective
unless reduced to writing and duly authorized and signed by the authorized
representatives of the parties.
B. Representation and Warranties. Consultant represents and warrants
that: (1) Consultant possesses and will keep in force all required licenses to
perform the Services, (2) the employees of Consultant performing the Services
are fully qualified, licensed as required, and skilled to perform the Services.
C. Termination. City may, at any time, with or without cause, terminate this
Agreement upon seven (7) days written notice to Consultant. If the City
terminates this agreement, the City will make payment to Consultant for Services
performed prior to termination. Payments made by the City pursuant to this
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Agreement are subject to sufficient appropriations made by the City of Evanston
City Council. In the event of termination resulting from non-appropriation or
insufficient appropriation by the City Council, the City’s obligations hereunder
shall cease and there shall be no penalty or further payment required. In the
event of an emergency or threat to the life, safety or welfare of the citizens of the
City, the City shall have the right terminate this Agreement without prior written
notice. Within thirty (30) days of termination of this Agreement, the Consultant
shall turn over to the City any documents, drafts, and materials, including but not
limited to, outstanding work product, data, studies, test results, source
documents, AutoCad Version 2007, PDF, ArtView, Word, Excel spreadsheets,
technical specifications and calculations, and any other such items specifically
identified by the City related to the Services herein.
D. Independent Consultant. Consultant’s status shall be that of an
independent Consultant and not that of a servant, agent, or employee of City.
Consultant shall not hold Consultant out, nor claim to be acting, as a servant,
agent or employee of City. Consultant is not authorized to, and shall not, make
or undertake any agreement, understanding, waiver or representation on behalf
of City. Consultant shall at its own expense comply with all applicable workers
compensation, unemployment insurance, employer’s liability, tax withholding,
minimum wage and hour, and other federal, state, county and municipal laws,
ordinances, rules, regulations and orders. Consultant agrees to abide by the
Occupational Safety & Health Act of 1970 (OSHA), and as the same may be
amended from time to time, applicable state and municipal safety and health
laws and all regulations pursuant thereto.
E. Conflict of Interest. Consultant represents and warrants that no prior or
present services provided by Consultant to third parties conflict with the interests
of City in respect to the Services being provided hereunder except as shall have
been expressly disclosed in writing by Consultant to City and consented to in
writing to City.
F. Ownership of Documents and Other Materials. All originals, duplicates
and negatives of all plans, drawings, reports, photographs, charts, programs,
models, specimens, specifications, AutoCad Version 2007, Excel spreadsheets,
PDF, and other documents or materials required to be furnished by Consultant
hereunder, including drafts and reproduction copies thereof, shall be and remain
the exclusive property of City, and City shall have the unlimited right to publish
and use all or any part of the same without payment of any additional royalty,
charge, or other compensation to Consultant. Upon the termination of this
Agreement, or upon request of City, during any stage of the Services, Consultant
shall promptly deliver all such materials to City. Consultant shall not publish,
transfer, license or, except in connection with carrying out obligations under this
Agreement, use or reuse all or any part of such reports and other documents,
including working pages, without the prior written approval of City, provided,
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however, that Consultant may retain copies of the same for Consultant’s own
general reference.
G. Payment. Invoices for payment shall be submitted by Consultant to City
at the address set forth above, together with reasonable supporting
documentation, City may require such additional supporting documentation as
City reasonably deems necessary or desirable. Payment shall be made in
accordance with the Illinois Local Government Prompt Payment Act, after City’s
receipt of an invoice and all such supporting documentation.
H. Right to Audit. Consultant shall for a period of three years following
performance of the Services, keep and make available for the inspection,
examination and audit by City or City’s authorized employees, agents or
representatives, at all reasonable time, all records respecting the services and
expenses incurred by Consultant, including without limitation, all book, accounts,
memoranda, receipts, ledgers, canceled checks, and any other documents
indicating, documenting, verifying or substantiating the cost and appropriateness
of any and all expenses. If any invoice submitted by Consultant is found to have
been overstated, Consultant shall provide City an immediate refund of the
overpayment together with interest at the highest rate permitted by applicable
law, and shall reimburse all of City’s expenses for and in connection with the
audit respecting such invoice.
I. Indemnity. Consultant shall defend, indemnify and hold harmless the
City and its officers, elected and appointed officials, agents, and employees from
any and all liability, losses, or damages as a result of claims, demands, suits,
actions, or proceedings of any kind or nature, including but not limited to costs,
and fees, including attorney’s fees, judgments or settlements, resulting from or
arising out of any negligent or willful act or omission on the part of the Consultant
or Consultant’s subcontractors, employees, agents or subcontractors during the
performance of this Agreement. Such indemnification shall not be limited by
reason of the enumeration of any insurance coverage herein provided. This
provision shall survive completion, expiration, or termination of this Agreement.
Nothing contained herein shall be construed as prohibiting the City, or its
officers, agents, or employees, from defending through the selection and use of
their own agents, attorneys, and experts, any claims, actions or suits brought
against them. The Consultant shall be liable for the costs, fees, and expenses
incurred in the defense of any such claims, actions, or suits. Nothing herein shall
be construed as a limitation or waiver of defenses available to the City and
employees and agents, including but not limited to the Illinois Local
Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-
101 et seq.
At the City Corporation Counsel’s option, Consultant must defend all suits
brought upon all such Losses and must pay all costs and expenses incidental to
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them, but the City has the right, at its option, to participate, at its own cost, in the
defense of any suit, without relieving Consultant of any of its obligations under
this Agreement. Any settlement of any claim or suit related to this Agreement by
Consultant must be made only with the prior written consent of the City
Corporation Counsel, if the settlement requires any action on the part of the City.
To the extent permissible by law, Consultant waives any limits to the
amount of its obligations to indemnify, defend, or contribute to any sums due
under any Losses, including any claim by any employee of Consultant that may
be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or
any other related law or judicial decision, including but not limited to, Kotecki v.
Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not
waive any limitations it may have on its liability under the Illinois Workers
Compensation Act, the Illinois Pension Code or any other statute.
Consultant shall be responsible for any losses and costs to repair or
remedy work performed under this Agreement resulting from or arising out of any
act or omission, neglect, or misconduct in the performance of its Work or its
subConsultants’ work. Acceptance of the work by the City will not relieve the
Consultant of the responsibility for subsequent correction of any such error,
omissions and/or negligent acts or of its liability for loss or damage resulting
therefrom. All provisions of this Section shall survive completion, expiration, or
termination of this Agreement.
J. Insurance. Consultant shall carry and maintain at its own cost with such
companies as are reasonably acceptable to City all necessary liability insurance
(which shall include as a minimum the requirements set forth below) during the
term of this Agreement, for damages caused or contributed to by Consultant, and
insuring Consultant against claims which may arise out of or result from
Consultant’s performance or failure to perform the Services hereunder: (1)
worker’s compensation in statutory limits and employer’s liability insurance in the
amount of at least $500,000, (2) comprehensive general liability coverage, and
designating City as additional insured for not less than $3,000,000 combined
single limit for bodily injury, death and property damage, per occurrence, (3)
comprehensive automobile liability insurance covering owned, non-owned and
leased vehicles for not less than $1,000,000 combined single limit for bodily
injury, death or property damage, per occurrence, and (4) errors and omissions
or professional liability insurance respecting any insurable professional services
hereunder in the amount of at least $1,000,000. Consultant shall give to the City
certificates of insurance for all Services done pursuant to this Agreement before
Consultant performs any Services, and, if requested by City, certified copies of
the policies of insurance evidencing the coverage and amounts set forth in this
Section. The City may also require Consultant to provide copies of the Additional
Insured Endorsement to said policy(ies) which name the City as an Additional
Insured for all of Consultant’s Services and work under this Agreement. Any
limitations or modification on the certificate of insurance issued to the City in
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compliance with this Section that conflict with the provisions of this Section shall
have no force and effect. Consultant’s certificate of insurance shall contain a
provision that the coverage afforded under the policy(s) will not be canceled or
reduced without thirty (30) days prior written notice (hand delivered or registered
mail) to City. Consultant understands that the acceptance of certificates, policies
and any other documents by the City in no way releases the Consultant and its
subcontractors from the requirements set forth herein. Consultant expressly
agrees to waive its rights, benefits and entitlements under the “Other Insurance”
clause of its commercial general liability insurance policy as respects the City. In
the event Consultant fails to purchase or procure insurance as required above,
the parties expressly agree that Consultant shall be in default under this
Agreement, and that the City may recover all losses, attorney’s fees and costs
expended in pursuing a remedy or reimbursement, at law or in equity, against
Consultant.
Consultant acknowledges and agrees that if it fails to comply with all
requirements of this Section, that the City may void this Agreement.
K. Confidentiality. In connection with this Agreement, City may provide
Consultant with information to enable Consultant to render the Services
hereunder, or Consultant may develop confidential information for City.
Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat, as
secret and confidential all such information whether or not identified by City as
confidential, (ii) not to disclose any such information or make available any
reports, recommendations and /or conclusions which Consultant may make for
City to any person, firm or corporation or use the same in any manner
whatsoever without first obtaining City’s written approval, and (iii) not to disclose
to City any information obtained by Consultant on a confidential basis from any
third party unless Consultant shall have first received written permission from
such third party to disclose such information.
Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2),
records in the possession of others whom the City has contracted with to perform
a governmental function are covered by the Act and subject to disclosure within
limited statutory timeframes (five (5) working days with a possible five (5) working
day extension). Upon notification from the City that it has received a Freedom of
Information Act request that calls for records within the Consultant’s control, the
Consultant shall promptly provide all requested records to the City so that the
City may comply with the request within the required timeframe. The City and the
Consultant shall cooperate to determine what records are subject to such a
request and whether or not any exemptions to the disclosure of such records, or
part thereof, is applicable. Vendor shall indemnify and defend the City from and
against all claims arising from the City’s exceptions to disclosing certain records
which Vendor may designate as proprietary or confidential. Compliance by the
City with an opinion or a directive from the Illinois Public Access Counselor or the
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Attorney General under FOIA, or with a decision or order of Court with jurisdiction
over the City, shall not be a violation of this Section.
L. Use of City’s Name or Picture of Property. Consultant shall not in the
course of performance of this Agreement or thereafter use or permit the use of
City’s name nor the name of any affiliate of City, nor any picture of or reference
to its Services in any advertising, promotional or other materials prepared by or
on behalf of Consultant, nor disclose or transmit the same to any other party.
M. No Assignments or Subcontracts. Consultant shall not assign or
subcontract all or any part or its rights or obligations hereunder without City’s
express prior written approval. Any attempt to do so without the City’s prior
consent shall, at City’s option, be null and void and of no force or effect
whatsoever. Consultant shall not employ, contract with, or use the services of
any other architect, interior designer, engineer, consultant, special contractor, or
other third party in connection with the performance of the Services without the
prior written consent of City.
N. Compliance with Applicable Statues, Ordinances and Regulations. In
performing the Services, Consultant shall comply with all applicable federal,
state, county, and municipal statues, ordinances and regulations, at Consultant’s
sole cost and expense, except to the extent expressly provided to the contrary
herein. Whenever the City deems it reasonably necessary for security reasons,
the City may conduct at its own expense, criminal and driver history background
checks of Consultant’s officers, employees, subcontractors, or agents.
Consultant shall immediately reassign any such individual who in the opinion of
the City does not pass the background check.
O. Liens and Encumbrances. Consultant, for itself, and on behalf of all
subcontractors, suppliers, materialmen and others claiming by, through or under
Consultant, hereby waives and releases any and all statutory or common law
mechanics’ materialmens’ or other such lien claims, or rights to place a lien upon
City property or any improvements thereon in connection with any Services
performed under or in connection with this Agreement. Consultant further
agrees, as and to the extent of payment made hereunder, to execute a sworn
affidavit respecting the payment and lien releases of all subcontractors, suppliers
and materialmen, and a release of lien respecting the Services at such time or
times and in such form as may be reasonably requested by City. Consultant
shall protect City from all liens for labor performed, material supplied or used by
Consultant and/or any other person in connection with the Services undertaken
by consultant hereunder, and shall not at any time suffer or permit any lien or
attachment or encumbrance to be imposed by any subConsultant, supplier or
materialmen, or other person, firm or corporation, upon City property or any
improvements thereon, by reason or any claim or demand against Consultant or
otherwise in connection with the Services.
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P. Notices. Every notice or other communication to be given by either party
to the other with respect to this Agreement, shall be in writing and shall not be
effective for any purpose unless the same shall be served personally or by
United States certified or registered mail, postage prepaid, addressed if to City as
follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201,
Attention: Purchasing Division and to Consultant at the address first above set
forth, or at such other address or addresses as City or Consultant may from time
to time designate by notice given as above provided.
Q. Attorney’s Fees. In the event that the City commences any action, suit,
or other proceeding to remedy, prevent, or obtain relief from a breach of this
Agreement by Consultant, or arising out of a breach of this Agreement by
Consultant, the City shall recover from the Consultant as part of the judgment
against Consultant, its attorneys’ fees and costs incurred in each and every such
action, suit, or other proceeding.
R. Waiver. Any failure or delay by City to enforce the provisions of this
Agreement shall in no way constitute a waiver by City of any contractual right
hereunder, unless such waiver is in writing and signed by City.
S. Severability. In the event that any provision of this Agreement should be
held void, or unenforceable, the remaining portions hereof shall remain in full
force and effect.
T. Choice of Law. The rights and duties arising under this Agreement shall
be governed by the laws of the State of Illinois. Venue for any action arising out
or due to this Agreement shall be in Cook County, Illinois. The City shall not
enter into binding arbitration to resolve any dispute under this Agreement. The
City does not waive tort immunity by entering into this Agreement.
U. Time. Consultant agrees all time limits provided in this Agreement and
any Addenda or Exhibits hereto are of essence to this Agreement. Consultant
shall continue to perform its obligations while any dispute concerning the
Agreement is being resolved, unless otherwise directed by the City.
V. Survival. Except as expressly provided to the contrary herein, all
provisions of this Agreement shall survive all performances hereunder including
the termination of the Consultant.
VI. EQUAL EMPLOYMENT OPPORTUNITY
In the event of the Consultant’s noncompliance with any provision of Section 1-
12-5 of the Evanston City Code, the Illinois Human Rights Act or any other
applicable law, the Consultant may be declared nonresponsible and therefore
ineligible for future contracts or subcontracts with the City, and the contract may
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be cancelled or voided in whole or in part, and such other sanctions or penalties
may be imposed or remedies invoked as provided by statute or regulation.
During the performance of the contract, the Consultant agrees as follows:
A. That it will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, sexual orientation, marital
status, national origin or ancestry, or age or physical or mental disabilities that do
not impair ability to work, and further that it will examine all job classifications to
determine if minority persons or women are underutilized and will take
appropriate affirmative action to rectify any such underutilization. Consultant
shall comply with all requirements of City of Evanston Code Section 1-12-5.
B. That, in all solicitations or advertisements for employees placed by it on its
behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, sexual orientation, marital
status, national origin, ancestry, or disability.
VII. SEXUAL HARASSMENT POLICY
The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2-
105 et. seq.), that it has a written sexual harassment policy that includes, at a
minimum, the following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under State law;
C. A description of sexual harassment utilizing examples;
D. The Consultant’s internal complaint process including penalties;
E. Legal recourse, investigation and complaint process available through the
Illinois Department of Human Rights and the Human Rights Commission, and
directions on how to contact both; and
F. Protection against retaliation as provided to the Department of Human Rights.
VIII. CONSULTANT CERTIFICATIONS
A. Consultant acknowledges and agrees that should Consultant or its
subconsultant provide false information, or fail to be or remain in compliance with
the Agreement, the City may void this Agreement.
B. Consultant certifies that it and its employees will comply with applicable
provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation
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Act, the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and
applicable rules in performance under this Agreement.
C. If Consultant, or any officer, director, partner, or other managerial agent of
Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of
2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953,
Consultant certifies at least five years have passed since the date of the
conviction.
D. Consultant certifies that it has not been convicted of the offense of bid
rigging or bid rotating or any similar offense of any State in the U.S., nor made
any admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33
E-3, E-4).
E. In accordance with the Steel Products Procurement Act, Consultant
certifies steel products used or supplied in the performance of a contract for
public works shall be manufactured or produced in the U.S. unless the City
grants an exemption.
F. Consultant certifies that it is properly formed and existing legal entity, and
as applicable, has obtained an assumed name certificate from the appropriate
authority, or has registered to conduct business in Illinois and is in good standing
with the Illinois Secretary of State.
G. If more favorable terms are granted by Consultant to any similar
governmental entity in any state in a contemporaneous agreement let under the
same or similar financial terms and circumstances for comparable supplies or
services, the more favorable terms shall be applicable under this Agreement.
H. Consultant certifies that it is not delinquent in the payment of any fees,
fines, damages, or debts to the City of Evanston.
IX. INTEGRATION
This Agreement, together with Exhibits A, B, C, and D sets forth all the
covenants, conditions and promises between the parties with regard to the
subject matter set forth herein. There are no covenants, promises, agreements,
conditions or understandings between the parties, either oral or written, other
than those contained in this Agreement. This Agreement has been negotiated
and entered into by each party with the opportunity to consult with its counsel
regarding the terms therein. No portion of the Agreement shall be construed
against a party due to the fact that one party drafted that particular portion as the
rule of contra proferentem shall not apply.
In the event of any inconsistency between this Agreement, and any Exhibits, this
Agreement shall control over the Exhibits. In no event shall any proposal or
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Revised 10/2011 12
contract form submitted by Consultant be part of this Agreement unless agreed
to in a writing signed by both parties and attached and referred to herein as an
Addendum, and in such event, only the portions of such proposal or contract
form consistent with this Agreement and Exhibits hereto shall be part hereof.
IN WITNESS WHEREOF, the parties hereto have each approved and executed this
Agreement on the day, month and year first above written.
HBRA Architects, Inc. CITY OF EVANSTON
372 West Ontario Street, 2nd Floor 2100 RIDGE AVENUE
Chicago, Illinois, 60654 EVANSTON, IL 60201
By ________________________ By:________________________
Its: ________________________ Its: _______________________
FEIN Number: _______________ Date: _____________________
Date: _______________________
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Revised 10/2011 13
EXHIBIT A – Project Milestones and Deliverables
This EXHIBIT A to that certain Consulting Agreement dated _______ between the City
of Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201(“City”) and HBRA
Architects, Inc., 372 West Ontario Street, 2nd Floor, Chicago, Illinois, 60654
(“Consultant”) sets forth the Commencement and Completion Date, Services, Fees, and
Reimbursable Expenses as follows:
I. COMMENCEMENT DATE: May 21,2012
II. COMPLETION DATE: September 15, 2012
III. FEES: $100,000
IV. SERVICES/SCOPE OF WORK:
As defined in RFP #12-125 (Exhibit B) and Consultants Response to Proposal
(Exhibit C) Dated: ______________
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Bid No. 12-125, Downtown Evanston Performing Arts District Study, M/W/EBE Subcontracting Participation Waived
To: Dennis Marino, Manager of Planning and Zoning, CED
From: Joseph McRae, Deputy City Manager
Subject: RFP 12-125, Downtown Evanston Performing Arts District Study
Date: May 8, 2012
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City has established a 25% M/W/EBE
subcontracting participation goal for general contractors.
With regard to RFP 12-125, the prime contractor HBRA Architects contacted
several assistance agencies such as the Association of Asian Construction
Enterprises, the Women’s Business Development Center and the Chicago
Minority Business Development in an attempt to meet the City’s 25% MWEBE
participation goal. However, they were only able to subcontract 5% of the work to
a certified MBE, Constructing Cost Systems, Inc., to perform cost estimating
services. HBRA has requested a waiver for the remaining 20% MWEBE
participation goal. A 20% MWEBE waiver is granted.
Cc: Marty Lyons, Assistant City Manager/CFO
Jewell Jackson, Manager of Purchasing & Contracts
Memorandum
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For City Council meeting of May 14, 2012 Item A4.1
Business of the City by Motion: Change Order No. 1 for CIPP Sewer Lining
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Utilities Director
Lara Biggs, Superintendent – Construction & Field Services
Subject: Approval of Change Order No. 1 for CIPP Sewer Lining (Bid 12-101)
Date: May 4, 2012
Recommended Action:
Staff recommends that the City Council authorize the City Manager to execute Change
Order Number 1, in the not-to-exceed amount of $37,623, to the agreement with
American Pipe Liners, Inc. for the 2012 Cured-In-Place Pipe Lining Contract A (Bid 12-
101). This will increase the agreement amount from $364,393 to $400,031.
Funding Source:
Funding is provided by the Sewer Fund, Account 7420.65515, which has an allocation
of $428,000 for sewer improvements on streets being resurfaced.
Background Information:
City Council approved the original contract on March 19, 2012. It currently includes the
rehabilitation of approximately 5,233 feet of combined sewer main ranging in size from
9-inch diameter to 24-inch diameter at 29 different sites. The lowest responsible bidder
was American Pipe Liners. Work started on this contract in mid-April and is ongoing. A
copy of the original bid tabulation is attached.
Summary:
When American Pipe Liners did their initial inspection prior to beginning the work, they
determined two of the segments (Segment 12 on Lincoln Street and Segment 21 on
Grove Street) had a pipeline diameter change within the segment. This required
custom liners be manufactured for these two sites in order to avoid wrinkling in the final
installation.
In addition, staff is recommending that two additional sewer segments be rehabilitated
as part of this project. These additional sewer segments are located under streets
added to the initial 2012 street resurfacing list. It is important to complete the sewer
rehabilitation prior to the street resurfacing work because equipment used in resurfacing
Memorandum
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can further damage the sewers. American Pipe Liners provided proposals to complete
the additional work as follows:
Segment Location Change
Pipe
Dia. Total Cost
12 Lincoln Street –
700 Block
Custom liner to accommodate
change in pipe diameter
9”/8” $ 835.00
21 Grove Street –
1500 Block
Custom liner to accommodate
change in pipe diameter
24”/21.5” $ 1,150.00
30 Elmwood Ave –
1000 Block
Add new segment – 358 feet 18” $24,862.00
31 Brummel Street –
800 Block
Add new segment – 204 feet 9” $10,776.00
Total $37,623.00
There is a 10 working day time extension associated with this change order to
accommodate the required lead time on ordering the new materials. This will change
the contract completion date from July 15, 2012 to July 29, 2012.
A summary of the project funding is as follows:
Original Agreement Amount
(approved by City Council on March 19, 2012) $ 362,408.00
Change Order No. 1
(under consideration by City Council on May 14, 2012) $ 37,623.00
Proposed Revised Agreement Amount $ 400,031.00
Staff has reviewed the proposal and found it to be in line with new scope of work and
their original bid prices. Therefore, it is recommended to proceed with this work.
Attachments:
CIPP Lining Location Map (including Change Order 1)
2012 CIPP Lining (12-101) Bid Tabulation
Change Order No. 1
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N O R T H S H O R E C H A N N E L
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PITNER AVELAKE STLEMAR AVEDEMPSTER STHARTREY AVEPRAIRIE A
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Project Area
Change Order 1
Main Road
Local Street
Railroad
Water
City Boundary
00.510.25
Mile
1:31,680
1 inch = 0.5 mile
City of Evanston
2012 CIPP Sewer Rehabilitation
5/4/2012
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
2012_CIPPSewerRehab_BWltr.mxd
´
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For City Council meeting of May 14, 2012 Item A4.2
Business of the City by Motion: Change Order No. 2 for Engineering Services on
the 1964 Filter Addition Rehabilitation
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Utilities Director
Kevin Lookis, Water Production Superintendent
Subject: Approval of Change Order No. 2 for Engineering Services
on the 1964 Filter Addition Rehabilitation Project, RFP 10-103
Date: April 25, 2012
Recommended Action:
Staff recommends that the City Council authorize the City Manager to execute Change
Order Number 2, in the not-to-exceed amount of $15,300, to the agreement with Camp
Dresser and McKee, Inc. (CDM) to provide engineering services for the 1964 Filter
Addition Rehabilitation project. This will increase the agreement amount from $316,752
to $332,052.
Funding Source:
Funding for this project is provided by the Water Fund, Account 733048. This multi-year
project has a total budget allocation of $3,895,000 with the final allocation shown in the
FY 2012 Capital Improvement Program in the amount of $995,000.
Summary:
Council approved award of this engineering service agreement on April 26, 2010 in the
amount of $301,352 based on the response provided by CDM to RFP #10-103. On
December 10, 2010, Change Order No. 1 in the amount of $15,400 was approved by
the City Manager increasing the total not-to-exceed agreement amount to $316,752.
Original Agreement Amount
(approved by City Council on April 26, 2010) $ 301,352.00
Change Order No. 1 – Structure Loading Limit Study
(approved by the City Manager on December 10, 2010) $ 15,400.00
Change Order No. 2 – for additional construction
observation based on 475 construction contract duration.
(under consideration by City Council on May 14, 2012)
$ 15,300.00
Proposed Revised Agreement Amount $ 332,052.00
Memorandum
219 of 858
CDM is currently providing resident engineering construction oversight on this project
per the agreement. To date CDM has been paid $266,225 for design, bid services and
construction oversight. Through December 2011, they have expended approximately
72% of their budget allocated for construction observation.
The construction of the project was awarded to Keno & Sons Construction Company in
February 2010. The construction is approximately 85% complete and is on schedule to
meet the completion date of July 3, 2012.
Staff recommends approval of this change order since the duration of the construction
contract that CDM is overseeing is approximately 16 weeks longer in duration than what
was anticipated when they responded to the City’s RFP in April 2010.
When the engineering services agreement with CDM was awarded in April 2010, staff
had estimated the duration of the construction contact at 365 days and CDM’s proposal
was based on this contract duration. After completing the design of the project CDM
recommended a 400 day construction duration based on the scope of work to be
completed. However, during the pre-bid meeting the potential contractors requested
that the construction duration be increased to 475 days to allow for the different
segments of work to be completed based on the need to have only three filters out of
service at any time and all of the filters in service during the summer months. Staff
agreed with this request and the construction contract was bid based on completing the
work in 475 days.
Attachments:
Change Order No. 2
CDM Smith Letter Dated April 10, 2012
Project Funding Summary
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For City Council meeting of May 14, 2012 Item A5
Resolution 36-R-12: Lease of Library Computer Lab to Workforce Board
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Karen Danczak Lyons, Library Director
Subject: Resolution 36-R-12 Authorizing the Renewal of the Lease of the Computer
Lab in Main Library to Workforce Board of Northern Cook County
Date: April 30, 2012
Recommended Action:
Staff recommends City Council approval of Resolution 36-R-12 authorizing the City
Manager to negotiate and sign the lease agreement by and between the City of
Evanston and Workforce Board of Northern Cook County, a non-profit corporation, for
the lease of a computer lab in the Main Library.
The lease will be for a one-year term (May 15, 2012 through May 14, 2013) at a rental
rate of $17,760.00 per year (a 2% increase).
Funding Source:
N/A
Summary:
In 2011, staff from the Evanston Public Library and Workforce Board of Northern Cook
County met with members of Business and Career Services to determine the feasibility
of partnering to offer job search and career services to community members at the
Evanston Public Library. With the closing of the Illinois Department of Employment
Security (IDES) office in Evanston, there was a considerable gap in service to residents
seeking job skills and jobs. These services were previously provided by WorkNet
Illinois and Business and Career Services. The Evanston Public Library provides access
to a number of job related resources for independent research and staff assistance, but
without the in depth assistance that this partnership offers.
The partnership between the Evanston Public Library and Workforce Board of Northern
Cook County allows Business and Career Services to continue offering area residents
job search and career services in our community.
Memorandum
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Page 2 of 2
In justifying the creation of this partnership last year, the following narrative was
provided:
The Evanston Public Library has computer training space than can very effectively be
utilized to provide these services. As partners, we will be able to provide access in the
evenings and the clients will have ready access to the online and print resources of the
library as well. Both partners will be able to enhance their services and complement
each other. This partnership will in effect create a career center easily accessible to
customers and expand the access to services. WorkNet Illinois and the Library already
collaborate to provide workshops for residents. Numerous other agencies in our
community that assist job seekers can also refer customers to the Main Library where
their clients can gain benefit of the combined resources. Establishing the partnership at
the library helps ensure efficient and effective use of space and resources for all.
Challenging times require creative ways to provide and enhance services. This is a
mutually beneficial arrangement that will impact a broader spectrum of our community.
There is a natural alliance as both entities assist people with access to information and
lifelong learning activities to help improve the quality of life for our residents and
community.
As reported by the Illinois WorkNet Center staff during the period of August, 2011
through March, 2012 a total of 3,587 community members have used the services
provided. Services include, but are not limited to:
One-On-One assistance for Career Change/Research
One-On-One assistance for Online Applications
FREE Basic Computer Workshops
Internet access for email
Legislative History:
N/A
Attachments:
Resolution 36-R-12
Exhibit A - Copy of Lease Agreement
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4/25/2012
36-R-12
A RESOLUTION
Authorizing the Lease of the Computer Lab in Main Library
to Workforce Board of Northern Cook County
from May 15, 2012 through May 14, 2013
WHEREAS, the City of Evanston c/o Evanston Public Library owns certain
real property, including the property commonly known as the Main Library at 1703
Orrington Avenue, Evanston, Illinois; and
WHEREAS, the City desires have a computer lab in the Main Library
serve as a site location for services related to career assistance and job training to
community members; and
WHEREAS, the City seeks to lease the computer lab in the Main Library
to the Workforce Board of Northern Cook County, a non-profit organization which
provides career services and job assistance programs to the public; and
WHEREAS, the City Council of the City of Evanston has determined that it
is in the best interests of the City of Evanston community members to lease said
computer lab to, and executing a one-year lease with Workforce Board of Northern
Cook County, for use as a job assistance training facility.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the City Manager is hereby authorized and directed to
sign, and the City Clerk is hereby authorized and directed to attest on behalf of the City
of Evanston, the lease agreement, by and between the City of Evanston c/o Evanston
Public Library, as Lessor and Workforce Board of Northern Cook County, as Lessee, for
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36-R-12
~2~
the computer lab, located within the Main Library, for $17,760.00 (Seventeen Thousand
Seven Hundred Sixty and 00/100 Dollars) per year. The lease agreement shall be in
substantial conformity with the Lease attached hereto as Exhibit “A” and made a part
hereof.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional terms and conditions for the lease agreement for the aforesaid
space as may be determined to be in the best interests of the City and approved as to
form by the Corporation Counsel. The City may agree in the future to assign the lease
agreement to the Evanston Public Library Board of Trustees.
SECTION 3: That this Resolution 36-R-12 shall be in full force and effect
from and after the date of its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2012
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36-R-12
~3~
EXHIBIT A
Lease Agreement by and between the City of Evanston c/o Evanston
Public Library and The Workforce Board of Northern Cook County
for the period from May 15, 2012 to May 14, 2013
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LEASE AGREEMENT
THIS LEASE AGREEMENT (ʺLeaseʺ) is made and entered into as of the 15th day of
May, 2012, by and between CITY OF EVANSTON, an Illinois municipal corporation and a
home rule unit of the State of Illinois, c/o the Evanston Public Library (the ʺLandlordʺ) and
WORKFORCE BOARD OF NORTHERN COOK COUNTY (the ʺTenantʺ) for a certain
commercial office space located at 1703 Orrington Avenue, Room 303, Evanston, Illinois 60201
(the ʺPremisesʺ). The Landlord and Tenant shall be collectively referred to as the “Parties”.
RECITALS
WHEREAS, the Main Library is located at 1703 Orrington Avenue, Evanston, Illinois
and, within the facility there is a 12 – station computer lab training room (the “Training Room”);
WHEREAS, Workforce Board seeks to lease the Training Room from the City for
purposes of operating a workforce development and career services training site;
WHEREAS, the City desires to be a site location for the services that the Workforce
Board provides to the community; and
WHEREAS, the Training Room will provide centralized services regarding career
assistance, including access to technology, serve as recruitment venue, provide job training to
community members, and many other purposes and services not fully described in this Lease.
In consideration of the rents, covenants and conditions hereafter set forth and the
conditions and understandings, the Landlord and Tenant hereby agree as follows:
1. BASIC LEASE PROVISIONS. In addition to the other terms which are elsewhere
defined in this Lease, the following words and phrases, whenever used in this Lease, shall have
the meanings set forth in this Section 1.
(a) Landlord: The City of Evanston
1703 Orrington Avenue
Evanston, Illinois 60201
(b) Tenant: Workforce Board of Northern Cook County
2604 E. Dempster, Suite 305
Park Ridge, IL 60068
(c) Premises: 1703 Orrington Avenue
Room # 303
Evanston, Illinois 60201
(+/‐ 870 sq/ft)
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(d) Commencement Date: May 15, 2012
(e) Lease Term: One Year (May 15, 2012 – May 14, 2013)
(f) Base Rent: $17,760.00 per year; ($1,480.00/per month)
(g) Delivery of Premises: Tenant will lease Space in AS‐IS condition. The Premises
will be furnished by Landlord, if any additional office
equipment or furnishing is needed, it will be at the
expense of the Tenant.
(h) Utilities: Landlord will be responsible for the payment of ALL
utilities and other related expenses, EXCEPT FOR: cell
phone charges and cable television usage (if applicable).
The Tenant is permitted to use the Landlord’s copy
machine and will reimburse the Landlord for said use per
month at the rate of $.10/per page.
(i) Permitted Use: Operation of a workforce development resource center
within the Premises and use as a computer lab for
computer classes for library patrons. The anticipated
services to be provided by Workforce Board in the
Training Room include, but are not limited to the
following: resume writing and critiquing, career
assessment, job identification, interviewing tips and tools,
developing users use of technology in a job search,
enhancing job seekers soft skills for the workplace, host job
search workshops, help develop and provide referrals to
additional services and partners on job assistance issues.
(j) Security Deposit: No Deposit Required.
(k) Hazard Insurance: Landlord to procure fire and hazard insurance on the
Premises.
(l) Tenant Insurance: Tenant to carry commercial liability insurance and insure
all improvements, fixtures, equipment, and personal
property belonging to the Tenant.
(m) Signage: Tenant may install its signage outside of the Premises, at
its own expense, to be agreed upon by the Parties
following the execution of this Lease and approved by
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Landlord.
(n) Landlord’s Personal
Property at Premises: The Parties agree and acknowledge that all equipment and
personal property items of Landlord within the Premises,
shall remain at the Premises upon termination of this
Lease.
2. PREMISES. Landlord does hereby lease and rent to Tenant, and Tenant does hereby
lease, take and rent from Landlord the leased space located at 1703 Orrington Avenue, Room
#303, Evanston, Illinois 60201. The Landlord will cause the halls, corridors, and other parts of
the building adjacent to the Premises to be lighted, cleaned and generally cared for, accidents
and unavoidable delays excepted. Landlord will air‐condition the Premises when required by
outside temperature. Tenant shall comply with such rules and regulations of the Library
Facility at 1703 Orrington Avenue, Evanston, Illinois 60201, for the necessary, proper, and
orderly care of the Library building in which the Premises are located. No modifications,
alterations, additions, installations, or renovations including decorating shall be undertaken by
the Tenant without first obtaining the written permission from the Landlord. The cost of all
alterations and additions, if applicable, shall be borne by the Tenant and shall remain for the
benefit of Landlord. The Premises will be accessible to Tenant employees when the Main
Library facility is open to Evanston Library employees. The Landlord will provide entrance
keys to the Premises, Patrons of the Training Facility will be able to access the Premises for use
during the hours of operation set by the Tenant. The Workforce Board, through its affiliates,
will assign at least 2 full‐time staff members to work in the Training Room. The initial two staff
members will be a Training Room Coordinator and a Career Advisor. The Training Room will
be staffed and open at a minimum of five days a week. The tentative hours of operation
proposed are as follows: Monday, Wednesday and Friday from 10 a.m. to 6 p.m.; and Tuesday
and Thursday from 10 a.m. to 8 p.m.
3. TERM and RENEWAL. The term of this lease agreement (the “Termʺ) shall be for a
period of one (1) year commencing on May 15, 2012 (the “Commencement Date”) and ending
on May 14, 2013 (the ʺExpiration Dateʺ). If the Workforce Board desires to renew the Lease for
another one year term, the Workforce Board shall give the City sixty days written notice of said
intention to elect to exercise said option to renew. The terms of the renewal Lease shall be
negotiated at said time of renewal.
4. RENT. Tenant agrees to pay Landlord or Landlordʹs agent as rental for the Premises,
the monthly installments of Rent due under the terms of this Lease. All monthly installments of
Rent shall be payable in advance on or before the first (1st) day of each successive calendar
month during the Term at the office of the Landlord set forth in Paragraph 1(a). A penalty of
15% on the base rent will be assessed against the Tenant for the payments not received by
Landlord within five (5) days of the payment due date. If Tenant fails to pay any amount due
for more than thirty (30) days, Landlord may accelerate all other amounts due under this Lease
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upon written notice to Tenant and following fourteen (14) day period for Tenant to cure said
default. No delay or failure by Landlord to exercise this or any other right or remedy under this
Lease shall be deemed a waiver of that right or any other term of the Lease.
5. NO LIENS. Tenant shall not permit to be created nor to remain undischarged any lien,
encumbrance or charge to become, a lien or encumbrance or charge upon the Premises. If any
lien or notice of lien on account of an alleged debt of Tenant or any notice of contract by a party
engaged by Tenant or Tenantʹs contractor to work in the Premises shall be filed against the
Premises, Tenant shall, within sixty (60) days after notice of the filing thereof, cause the same to
be discharged of record by payment, deposit or bond. If Tenant shall fail to cause such lien or
notice of lien to be discharged by either paying the amounts claimed to be due or by procuring
the discharge of such lien by deposit or by bonding proceedings, Landlord shall be entitled, if
Landlord so elects, to defend any prosecution of an action for foreclosure of such lien and any
money reasonably paid by Landlord and all reasonable costs and expenses, including attorneysʹ
fees, reasonably incurred by Landlord in connection therewith, together with interest thereon at
shall be paid by Tenant to Landlord within thirty (30) days following Tenantʹs receipt of
Landlordʹs written demand. In the event Tenant diligently contests any such claim of lien,
Tenant agrees to indemnify, defend, and hold harmless Landlord from any and all reasonable
out of pocket costs, liability and damages, including attorneysʹ fees resulting therefrom, and, if
requested, upon demand, Tenant agrees to immediately deposit with Landlord cash or surety
bond in form and with a company reasonably satisfactory to Landlord in an amount equal to
the amount of such contested claim.
6. TENANT INSURANCE OBLIGATIONS. Tenant shall, during the entire term hereof,
keep in full force and effect a Comprehensive General Liability policy in the amount of One
Million and no/100 Dollars ($1,000,000.00) with respect to the Premises, with provisions
acceptable to Landlord, and the activities of Tenant in the Premises. The Tenant shall furnish
copies of a Certificate of Insurance with the Landlord and the Evanston Public Library named
as an additional insured with an insurance company acceptable to the Landlord. The Tenant
shall furnish, when requested, a certified copy of the policy to the Landlord. The policy shall
provide, in the event the insurance should be changed or cancelled, such change or cancellation
shall not be effective until thirty (30) days after the Landlord has received written notice from
the insurance company. An insurance company having less than an A‐ Policyholder’s Rating
by the Alfred M. Best Company will not be considered acceptable. Tenant shall at its own
expense, cost, and risk shall defend and pay all costs, including attorney’s fees, of any and all
suits or other legal proceedings that may be brought or instituted against the Landlord and/or
the Evanston Public Library, or any claim or demand, and pay and satisfy any judgment that
may be rendered against them in any such suit or legal proceeding or the amount of any
compromise or settlement that may result therefrom.
7. WAIVER OF SUBROGATION. The Landlord and Tenant shall not be liable to the
other for any loss or damage caused by water damage or any of the risks that are or could be
covered by a standard all risk hazard insurance policy with an extended coverage endorsement,
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or for any business interruption, and there shall be no subrogated claim by one partyʹs
insurance carrier against the other partyʹs carrier arising out of any such loss.
8. QUIET ENJOYMENT. Landlord hereby covenants and agrees that if Tenant shall
perform all the covenants and agreements on Tenantʹs part to be performed, Tenant shall at all
times during the Term have the quiet enjoyment and possession of the Premises.
9. CERTAIN RIGHTS RESERVED TO LANDLORD. In addition to those rights
identified above, Landlord reserves the following rights:
(a) to decorate, remodel, repair, alter or otherwise prepare the Premises for re‐
occupancy if Tenant should vacate the Premises during or prior to the last ninety (90)
days of the Term or any part thereof;
(b) to retain pass keys to the Premises;
(c) to take any and all measures, including, without limitation, inspections, repairs,
and alterations to all or any part of the Premises, as may be necessary or desirable for the
safety, protection or preservation of the Premises or Landlordʹs Interests or as may be
necessary or desirable in the operation of the commercial portions of the Premises; and
Landlord may enter upon the Premises with reasonable notice to tenant and may exercise any
or all of the foregoing rights hereby reserved without being deemed guilty of an eviction or
disturbance of Tenant’s use or possession and without being liable in any manner to Tenant.
Landlord agrees that it shall not interfere with the Tenantʹs use and occupancy unless Landlord
determines in its reasonable discretion that such interference is necessary.
10. DEFAULT REMEDIES.
(a) Any one of the following events shall be deemed to be an event of default
hereunder by Tenant subject to Tenantʹs right to cure:
(1) Tenant shall fail to pay within five (5) days, any item of Base Rent at the
time and place when and where due;
(2) Tenant shall fail to maintain the insurance coverage as set forth herein;
(3) Tenant shall fail to comply with any term, provision, condition or
covenant of this Lease, other than the payment of Rent, and shall not cure, or
commence the good faith cure of any such failure, within fifteen (15) days after
written notice to the Tenant of such failure; and
(4) Tenant shall make a general assignment the benefit of creditors, or shall
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admit in writing its inability to pay its debts as they become due or shall file a
petition in bankruptcy;
(b) Upon the occurrence of any event of default, Landlord shall have the option to
pursue any one or more of the following remedies subject to the laws of the State of
Illinois and the Tenants right to cure:
(1) Terminate this Lease, in which event Tenant shall immediately surrender
the Premises to Landlord, but if Tenant fails to do so, Landlord may, without
further notice and without prejudice to any other remedy Landlord may have for
possession or arrearages in Rent or damages for breach of contract, enter upon
the Premises and expel or remove Tenant and its effects, without being liable to
prosecution or any claim for damages therefor; and Tenant agrees to Indemnify
Landlord for all loss and damage which Landlord may suffer by reason of such
lease termination, whether through inability to re‐let the Premises, or through
decrease in Rent, or otherwise.
(2) Landlord may recover from Tenant upon demand all of Landlordʹs costs,
charges and expenses, including the fees and costs of counsel, agents and others
retained by Landlord which have been incurred by Landlord in enforcing
Tenantʹs obligations hereunder, subject to Landlord prevailing on its claims.
(c) Pursuit of any of the foregoing remedies shall not preclude pursuit of any other
remedy herein provided or available to Landlord at law or in equity, or constitute a
forfeiture or waiver of any Rent due hereunder or of any damages suffered by Landlord.
11. INDEMNITY. Tenant agrees that Landlord, mayor, Evanston Public Library officials,
officers, agents, attorneys, and employees shall not be liable for any claim of any kind or in any
amount for any injury to or death or persons or damage to property of Tenant or any other
person. Tenant shall indemnify and hold Landlord, mayor, Evanston Public Library officials,
officers, agents, attorneys, and employees harmless from all liability whatsoever, and from all
losses, costs and expenses (including without limitation attorneysʹ fees and expenses) incurred
or suffered as a result of or related to any real or claimed damage or injury related to Tenantʹs
use and occupancy of the Premises. In the event that Tenant is named as a defendant in any
legal proceeding arising from any act or omission of Landlord for any injury or any claimed
damage occurring at the Premises, then Landlord shall indemnify and hold Tenant harmless
from all liability whatsoever, and from all losses, costs and expenses (including without
limitation attorneysʹ fees and expenses) incurred or suffered as a result of or related to any real
or claimed damage or injury provided that a) Landlord is named as a defendant in the legal
proceeding; b) the claim arises from a negligent or gross negligent act or omission of Landlord;
c) Tenant’s own negligent act or omission is not a cause of the claim; and d) the claim is
unrelated to Tenantʹs use and occupancy of the Premises.
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12. LIABILITY FOR ACTS OR NEGLECT. If any damage to the Premises, or any part
thereof, results from any. act or neglect of Tenant or its invitees or other guests, agents,
customers, invitees or other guests of it’s customers, or employees, independent contractors, or
the like, Tenant shall immediately repair the same; provided, however, that Landlord may, at its
option, repair such damage and Tenant shall, upon demand by the Landlord, reimburse the
Landlord forthwith for the total cost of such repairs. All personal property belonging to Tenant
shall be at the sole risk of the Tenant and such other person only and the Landlord shall not be
liable for damage, theft or misappropriation thereof.
13. DESTRUCTION OR DAMAGE. In the event of destruction of or damage to, the
Premises by fire or other casualty, Landlord shall use the proceeds of its insurance to promptly
rebuild and restore the Premises to their condition immediately prior to such destruction or
damage. Landlord shall rebuild and restore the Premises to the condition of the Premises that
existed on the Possession Date. In the event that the proceeds have been applied to
indebtedness secured by any mortgage on the Premises, or are otherwise unavailable or the
proceeds of insurance are not sufficient to pay for the cost of rebuilding or restoration, and
Landlord elects not to make an equivalent amount of funds available to rebuild and restore the
Premises, then Landlord may terminate this Lease and Tenantʹs rights hereunder and Tenant
shall be released of its obligations and this Lease shall cease and terminate as of the date Tenant
receives Landlordʹs written notice of such election.
14. CONDEMNATION. If the whole, or any part of the demised Premises shall be taken
by any public authority under the power of eminent domain, the Lease term shall cease as of
the day of possession shall be taken by such authority if such is of the entire demised Premises
and any rents shall be prorated as of said date. If the entire premises are not taken, but such
taking is more than 20% of the Premises the Tenant shall have the option to terminate this lease.
If the taking is less then 20% and such taking would cost the tenant monies to reconfigure/
restructure the business premises or make it not practical to continue said business, tenant shall
have the option to terminate the lease upon 30 days written notice to Landlord. All
compensation awarded for any taking under the power of eminent domain, whether in whole
or in part of the demised premises shall be the property of the landlord, however, the landlord
shall not be entitled to any award made expressly to the tenant for the taking of the tenantʹs
business value, furniture, fixtures or leasehold improvements (exclusive of the Landlordʹs
contributions).
15. ATTORNEYSʹ FEES AND EXPENSES. Tenant shall pay and discharge all costs,
attorney fees and expenses that shall be made and incurred by the Landlord in enforcing the
agreements of this lease and all the parties to this lease agree that the agreements herein
contained shall be binding upon, apply, and inure to their respective successors and assigns.
16. ENTIRE AGREEMENT AND TIME IS OF THE ESSENCE. This Lease contains the
entire agreement of the parties with respect to the Premises and no representations or
agreements, oral or otherwise, between the parties not embodied herein shall be of any force or
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effect. Time is of the essence of this Lease, and of each term, condition and provision hereof.
17. HOLDING OVER. Upon termination of this Lease, by lapse of time or otherwise,
Tenant shall surrender the Premises (and all keys thereto) in the same condition as at
commencement of the Term, excepting only reasonable wear and tear and loss by insured
casualty. If Tenant remains in possession after expiration of the Term, Tenant agrees to yield up
immediate and peaceable possession to Landlord, and if failing to do so, the Tenant shall pay
the sum of two hundred and no/100 Dollars ($200.00) per day, for the time such possession is
withheld. The Landlord or its legal representative at any time after the expiration of the Term,
without notice, to re‐enter the Premises, and to expel, remove and put the Tenant or any
person(s) occupying the said Premises, and to repossess and enjoy the Premises against as
before this Lease, without prejudice to any remedies which might otherwise be used for arrears
of rent or breach of covenants. The Tenant expressly agrees that the Landlord does NOT have
to bring a forcible entry and detainer action in the Circuit Court of Cook County for possession
rights, if the Tenant is a holdover tenant or defaults on its obligations to pay rent, Paragraph
18. ASSIGNMENT AND SUBLETTING. This Lease shall not be assignable, unless the
Landlord has issued prior written consent.
19. SEVERABILITY. If any term, covenant or condition of this Lease or the application
thereof to any person or circumstance shall be determined to be invalid or unenforceable to any
extent, neither the remainder of this Lease nor the application of such term, covenant or
condition to any other person or circumstance shall be affected thereby, and each term,
covenant or condition of this Lease shall be valid and enforceable to the fullest extent permitted
by law.
20. GOVERNING LAW AND TIME LIMITATION. This Lease shall be construed and
enforced in accordance with the laws of the State of Illinois. All disputes relating to the
interpretation of the provisions of this Lease shall be resolved exclusively by the federal or state
court located in Cook County, Illinois, and the parties hereto hereby submit to the jurisdiction
and venue of the court for such purpose. The parties hereby waive trial by jury.
21. NOTICES. Notices sent to the Landlord, should be mailed to the address set forth in
Paragraph 1(a) of this Lease and notice to the Tenant should be mailed to the address set forth
in Paragraph 1(b) of this Lease. A mailed notice must be sent via certified mail, return receipt
requested and effective three (3) business days after deposit in the U.S. Mail. Notice given by
personal delivery is effective upon delivery.
If to the City:
Evanston Public Library
Attn: Karen Danczak Lyons, Library Director
1703 Orrington Avenue
Evanston, IL 60201
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Fax: 847‐866‐0313
With a copy to:
City of Evanston Law Department
Attn: W. Grant Farrar, Corporation Counsel
2100 Ridge Avenue, Room 4400
Evanston, IL 60201
Fax: 847‐448‐8093
If to Tenant:
Workforce Board of Northern Cook County:
2604 E. Dempster, Suite 305
Park Ridge, IL 60068
Fax: 847‐699‐9155
IN WITNESS WHEREOF, both of said Landlord and Tenant have caused this Lease to
be executed as of the date and year first above written by a duly authorized officer or manager
of each of the respective parties.
THE CITY OF EVANSTON WORKFORCE BOARD OF COOK COUNTY
By: _________________________________ By: _________________________________
Its: City Manager Its: _________________________________
Print Name: Wally Bobkiewicz Print Name: __________________________
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For City Council meeting of May 14, 2012 Item A6
Ordinance 49-O-12: Increase Class C Liquor Licenses for Issuance to The Alcove
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Wendy McCambridge, Administrative Adjudication Manager
Subject: Ordinance 49-O-12, Increasing the Number of Class C Liquor Licenses to
permit issuance to NSB Ventures LLC, d/b/a The Alcove
Date: May 14, 2012
Recommended Action:
The Local Liquor Commissioner recommends adoption of Ordinance 49-O-12.
Funding Source:
N/A
Summary:
Ordinance 49-O-12 amends Subsection 3-5-6-(C) of the Evanston City Code of 1979,
as amended, to increase the number of Class C liquor licenses from 28 to 29 to permit
issuance to NSB Ventures LLC, d/b/a The Alcove, 512 Main Street.
NSB Ventures LLC sole member Scott J. Bradley completed the application for a
Class C liquor license and provided proof of Surety Bond and Liquor Liability Insurance.
Mr. Bradley has provided proof of successful BASSETT training, and a background
check of Mr. Bradley revealed no criminal record. The City has received payment of the
annual Class C liquor license application fee.
Legislative History:
On April 5, 2012, the Liquor Control Review Board met and voted to recommend an
increase in the number of Class C liquor licenses to permit issuance to NSB Ventures
LLC.
Attachments:
Ordinance 49-O-12
Minutes of April 5, 2012 meeting of the Liquor Control Review Board
Memorandum
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4/30/2012
49-O-12
AN ORDINANCE
Amending City Code Subsection 3-5-6-(C)
to Increase the Number of Class C Liquor Licenses
from Twenty-Eight to Twenty-Nine
(NSB Ventures LLC, d/b/a The Alcove, 512 Main Street)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 3-5-6-(C) of the Evanston City Code of 1979, as
amended, is hereby further amended by increasing the number of Class C liquor
licenses from twenty-eight (28) to twenty-nine (29), to read as follows:
(C) CLASS C licenses, which shall authorize the retail sale in restaurants only of
alcoholic liquor for consumption on the premises where sold. No such license
may be granted to or retained by an establishment in which the facilities for food
preparation and service are not primarily those of a “restaurant”, as defined in
Section 3-5-1 of this Chapter. It shall be unlawful for any person licensed
hereunder to sell "alcoholic liquor" at a "bar", as defined in Section 3-5-1 of this
Chapter, except to persons attending a reception or party not open to the public.
Alcoholic liquor may be sold in restaurants holding class C licenses only during
the period when their patrons are offered a complete meal. The applicants for the
renewal of such licenses may elect to pay the amount required herein
semiannually or annually. Such election shall be made at the time of application.
The annual single-payment fee for initial issuance or renewal of such license
shall be . . . . . . . . . . . . $2,800.00
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable pursuant to the provisions of Section 3-5-7 of this
Chapter, shall be . . . . . . . . . . . . . . $2,940.00
No more than twenty-eight (28) twenty-nine (29) such licenses shall be in force at
any one time.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
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49-O-12
~2~
SECTION 3: If any provision of this Ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid application of this
Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
_________________________, 2012
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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To: Honorable Mayor Elizabeth Tisdahl
Local Liquor Control Board
From: Wendy McCambridge, Liquor Licensing Manager
Subject: Background Check Summary for The Alcove
Date: March 30, 2012
A background investigation was conducted for liquor license applicant NSB Ventures
dba The Alcove. Reference checks were also conducted and are attached to each
Shareholder and/or Sitemanager Background Form.
The names of the shareholder(s) submitted to the Illinois State Police and FBI are as
follows:
- Scott Bradley
Fingerprint results from the Illinois State Police and FBI revealed no
criminal record.
-
-
Memorandum
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FINAL
Page 1 of 3
Liquor Control Board
MEETING MINUTES
Liquor Control Board
Thursday, April 5, 2012
11:00 a.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750
Members Present: Marion Macbeth, Byron Wilson and Elizabeth Tisdahl
Members Absent: Richard Peach and Patrick Hughes
Staff Present: W. Grant Farrar and Wendy McCambridge
Others Present: Ron Cope (The Mather), David Kane (The Mather), Scott Bradley (The
Alcove), Prakash Mohanty (7-Eleven), Mike Drop (7-Eleven), Ted Mavrakis (World of
Beer), Ted Pirpiris (World of Beer), Jing Jie Shen (resident), Mary Gavin (Evanston
Roundtable), Jonathan Bullington (TribLocal Evanston)
Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor
Call to Order
The Local Liquor Control Commissioner Tisdahl called the meeting to order at 11:02
a.m. All attendees introduced themselves and roles related to the meeting.
NEW BUSINESS
The Mather
Ron Cope, attorney for The Mather, and David Kane, Vice President for Senior Living at
The Mather, were present as representatives for The Mather. The Mather would like to
install and use a wine dispensing machine at The Mather located at 425 Davis Street,
Evanston, IL 60201 and inquired whether the use of the machine fell within the license
guidelines for a Class U liquor license.
The representatives passed out written information regarding the machine and
presented information regarding the machine capabilities and general operations. The
machine would be used by the residents (seniors) which would be issued by
management at The Mather and would be restricted to meal times. The machine would
be programmable to be able to limit by individual card holder consumption and time
frame. The Mayor requested that the sales be further limited to two (2) drinks during the
time lunch and dinner will be served, between 12:00 P.M. until 6:00 P.M. The Mather
representatives agreed. The Local Liquor Commissioner stated the use of the machine
would not be contrary to the current liquor class definition. Mr. Farrar, Corporation
Counsel for the City of Evanston, agreed. No ordinance amendment is required.
The Alcove
NSB Ventures, LLC dba The Alcove, 512 Main Street, Evanston, IL 60202 owner, Scott
Bradley was present.
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Page 2 of 3
Liquor Control Board
Mr. Bradley explained his basic business plan to open a small café at the location. He
is requesting the issuance of a Class C liquor license. The café will have ten (10) seats
inside with the hope of some outside seating. Initially the café will be open for dinner
and eventually will branch out into serving lunch.
The Local Liquor Control Commissioner asked the members if there were any concerns
over Mr. Bradley’s request. No concerns were voiced. The board recommends issuing
a Class C Liquor License to be introduced at the City Council meeting on May 14, 2012.
7-Eleven #33888
Jayharipath, Inc. dba 7-Eleven #33888, 817 Emerson Street, Evanston, IL 60201
franchise owner, Prakash Mohanty and Field Consultant, Mike Drop was present.
Mr. Drop expressed his desire to obtain a liquor license to sell beer and wine in the 7-
Eleven. The application is based on the request of the customers of the convenience
store. The Board was concerned checking the IDs of customers purchasing alcohol to
prevent sale to underage persons. The cash registers require entry of the DOB in order
to complete the sale. 7-Eleven has a program to check all franchises monthly regarding
the sale of tobacco and/or alcohol to minors. The program is administered by an
outside vendor.
Mr. Farrar informed the Board that a new liquor class would need to be created. The
managers/owners at 7-Eleven would have to attend BASSETT and submit proof of the
certification. Mr. Farrar asked about the amount of floor area and stated that more
information would be needed in order to draft the new liquor license class. The
Commissioner informed the representatives of the need for the Evanston Police
Department to meet with them to go over the placement of the alcohol within the store
to deter theft of alcohol from the location. Mr. Drop indicated the intended placement of
the alcoholic products would be the coolers at the rear of the store, farthest from the
entrance of the store. Mr. Mohanty expressed sales would likely end at 10:00 p.m. A
City Council date is pending the draft and approval of a new liquor license class and
approved plan of placement of the alcohol for retail sale within the establishment. The
application is approved pending the draft of the new license class and approved plan by
the Evanston Police Department.
Liquor License Class B2- Tavern
Mr. Farrar introduced the draft of a new liquor class, B2, for a Tavern. The
Commissioner explained that the ordinance was drafted as a request of the
Administration and Public Works Committee of the City Council and not by the request
of the Liquor Control Review Board.
The Commissioner addressed Mr. Mavrakis, present on behalf of Evanston Pub, Inc
doing business as World of Beer, 1601 Sherman Avenue, Evanston, IL 60201. She
asked him to consider building a kitchen at the location thus changing the business
model presented at a previous meeting which would enable the establishment to fit one
of the existing liquor classes. Mr. Mavrakis expressed this was different than the
business model World of Beers had offered to him earlier. The Commissioner stated
she had researched World of Beers and had found that there was consideration to
include a kitchen at some locations where food service would be available. She asked
Mr. Mavrakis to request that the location in Evanston would be a test case.
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Page 3 of 3
Liquor Control Board
The Commissioner was not in favor of endorsing the B2 Liquor Class to be presented to
City Council. Mr. Mavrakis asked what all his options would be regarding opening
World of Beers. The options provided were to: 1) install an operational kitchen and offer
food service to meet an existing liquor license class, 2) come back to the Liquor Control
Board after community meetings with local hotel and restaurants and the downtown
resident associations. If after the meetings the Board is in favor of the new liquor class,
the ordinance would be introduced to City Council. 3) if after the community meetings
the Liquor Control Board does not recommend the new liquor class, the City Council
may still overrule and adopt the new liquor class B2-Tavern.
The board asked Mr. Mavrakis to report his findings regarding a request by him to World
of Beer corporate to install a kitchen and offer food service. If the request is not met
favorably, a meeting date in the future will be set to allow for time for community
meetings to be conducted on the topic of a Tavern, B2 liquor license class to be
introduced to City Council at a future date to be determined.
ADJOURNMENT
The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth
Tisdahl/Mayor at 11:45 a.m., April 5, 2012.
Respectfully Submitted,
Wendy McCambridge
Administrative Adjudication/Liquor Licensing Manager, Legal Department
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Page 1 of 2
For City Council meeting of May 14, 2012 Item A7
Ordinance 40-O-12: Increase Fee for One-Day Liquor Licenses
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Subject: Increase One-Day Liquor License Fees
Date: April 23, 2012
Recommended Action:
Staff recommends approval of Ordinance 40-O-12 amending fees for one-day liquor
licenses. Approval of the proposed ordinance would increase fees for all one-day liquor
license classifications by 50%. Per the Illinois Municipal Code (65 ILCS 5/1-2-4), the
proposed fine increase will become effective ten days after approval.
Please see attached memo with requested list of One Day Liquor Licenses issued in
2011.
Summary:
During the FY 2012 Budget review process, the City Council approved an increase to
the one-day liquor license fees as a revenue enhancement item to balance the General
Fund. To address this item, staff proposes the attached ordinance increasing all one-
day liquor license fee classifications by 50%. A summary of the proposed one-day
liquor license increases is provided in the table below:
Memorandum
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Page 2 of 2
Permit Permit Description Current Proposed
F Beer and wine to be served with food.$ 100 150$
F1 Liquor to be served with recommendation of food. $ 100 150$
X Beer and wine to be served at City facilities.
$50 for
Residents /
$175 for Non-
Residents
$75 for
Residents /
$265 for Non-
Residents
X1 Liquor to be served at City facilities.
$75 for
Residents /
$225 for Non-
Residents
$115 for
Residents /
$340 for Non-
Residents
Staff projects the proposed 50% increase to one-day liquor license fees would generate
approximately $2,850 in additional revenue for the City on an annual basis. A report
comparing the City’s one-day liquor license fees with those charged in nearby
communities has been provided as an attachment.
-------------------------------------------------------------------------------------
Attachments:
Memo Listing 2011 One Day Liquor Licenses issued.
Ordinance 40-O-12
FY 2012 Budget Reduction Worksheet: Community Fee Comparison
266 of 858
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Wendy McCambridge, Administrative Adjudication Manager
Subject: One Day Liquor License Summary
Date: April 25, 2012
Question:
Provide a summary of one-day liquor license applications made to the City of Evanston
including a breakdown of applicant category.
Response:
The Local Liquor Control Commissioner has the authority to grant liquor licenses for one
day events hosted by Evanston educational, business, fraternal, political, civic, religious,
and not-for profit groups (Class F or F1 license). A one day liquor license can also be
issued to members of the public for private events held at city owned premises (Class X
or X1 license). A one day liquor license permits the applicant to sell and/or serve beer
and wine or full alcoholic liquor at a designated location on a specific date and time.
The rate for a one day liquor license at a non-city owned premise is $100. Rates for
events at a city owned premise is $50/$75 for residents and $175/$225 for non-
residents (the higher rate is for full alcoholic liquor).
One Day Licenses Issued Calendar Year 2011:
City Owned
Premises
Non-City
Owned
Premises Total
Educational 1 2 3
Educational (NU) 0 3 3
Business 0 6 6
Fraternal 0 0 0
Political 0 0 0
Civic Group 11 1 12
Religious 0 2 2
Not-For-Profit 8 14 22
Members of the Public
for Private Events 16 0 16
Total 36 28 64
Memorandum
267 of 858
3/16/2012
40-O-12
AN ORDINANCE
Amending Various Subsections of Title 3, Chapter 5, of the City Code
Regarding Special One Day Liquor Licenses
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS THAT:
SECTION 1: Subsection 3-5-6-(F) of the Evanston City Code of 1979, as
amended, is hereby further amended to read as follows:
(F) SPECIAL-ONE DAY licenses, which shall authorize the sale on the premises
specified of beer and wine only for events conducted by an educational, business,
fraternal, political, civic, religious, or not for profit organization. Such special one-day
licenses shall be issued subject to the following conditions:
1. No more than twelve (12) special one-day licenses shall be issued to any
sales address in any one (1) calendar year.
2. No applicant shall receive more than twelve (12) special one-day licenses
within any one (1) calendar year.
3. Only Evanston entities may receive the special one-day license. "Evanston
entities" are hereby defined to include individuals residing within the City, including
businesses, educational, fraternal, political, civic, religious, and not for profit
organizations with a permanent address located within the City.
4. The license shall authorize the consumption of beer and wine only.
5. The sale of beer and wine shall only take place from 10:00 a.m. to 10:30 p.m.
(Sunday through Thursday), and from 10:00 a.m. to 2:00 a.m. (Friday through
Sunday).
6. The license shall be issued to and valid only for the "sales premises"
described on the application.
7. The application shall contain the following information:
a. The name of applicant, address and telephone number.
b. The "sales premises" for which the license is applicable, a description of
the approximate area of the sales premises, whether or not it is indoors or
outside, and whether the event will be held on public or private property.
268 of 858
40-O-12
~2~
c. Whether or not the event is sponsored by a religious organization.
d. The hours of operation of the event, the sale date, the name of the
property owner, and a written statement of consent from the property owner (if
other than the applicant).
e. The person's name, telephone number and address who is responsible
for conducting the event, and who will be on the premises during the actual
event.
f. A statement that:
If I (we) am (are) granted this special liquor license, I (we) specifically
recognize and agree that the Mayor or the City Council may revoke this
license at any time at the absolute discretion of the Mayor and City Council;
and upon acceptance of this special liquor license, the holder specifically
acknowledges the special privilege of obtaining this type of license and
consents to all requirements, including the requirement of immediate forfeiture
without reason.
g. Signature of applicant.
h. A statement that:
No person under twenty-one (21) years of age will be allowed to purchase or
sell packaged alcoholic liquor at licensed event.
8. A copy of a certificate of liquor liability insurance, naming the City as certificate
holder for the period during which liquor will be sold.
9. The fee for a class F liquor license shall be one hundred dollars ($100.00) one
hundred and fifty dollars ($150.00), and shall be deposited with the application.
10. No special one-day liquor license shall be required for the following:
a. Gratuitous service of alcoholic beverages on streets, alleys, sidewalks,
parkways, public parkways and within public buildings, by neighborhood
organizations to which a block party permit has been issued by the City
Manager.
b. Sale of beer and wine in business districts at licensed special events by
holders of current liquor licenses, at locations immediately adjacent to their
regularly licensed premises.
11. No special one-day liquor licenses shall be issued in the university districts for
sales on property owned by Northwestern University without the written consent of
Northwestern University.
12. Applications for special one-day liquor licenses shall be submitted to the
Liquor Control Commissioner in accordance with the provisions of this Subsection
269 of 858
40-O-12
~3~
(F). The Liquor Control Commissioner shall have the authority to grant or refuse to
grant all special one-day liquor licenses.
13. No special one-day liquor license shall be issued unless the
owner/manager/staff of the establishment at which the event will be held has
received BASSET training within the previous three (3) years and will be on-site for
the duration of the event. Alternatively, the representative of the sponsoring entity
organizing the event must have received BASSET training within the previous three
(3) years and will be on-site for the duration of the event.
SECTION 2: Subsection 3-5-6-(F1) of the Evanston City Code of 1979,
as amended, is hereby further amended to read as follows:
(F1) SPECIAL ONE-DAY licenses, which shall authorize the sale on the premises
specified of alcoholic liquor only for events conducted by an educational, business,
fraternal, political, civic, religious, or not-for-profit organization. Such special one-day
licenses shall be issued subject to the following conditions:
1. No more than twelve (12) special one-day licenses shall be issued to any
sales address in any one (1) calendar year.
2. No applicant shall receive more than twelve (12) special one-day licenses
within any one (1) calendar year.
3. Only Evanston entities may receive the special one-day license. "Evanston
entities" are hereby defined to include individuals residing within the City, including
businesses, educational, fraternal, political, civic, religious, and not-for-profit
organizations with a permanent address located within the City.
4. The sale of alcoholic liquor shall only take place from 10:00 a.m. to 10:30 p.m.,
Sunday through Thursday, and from 10:00 a.m. to 2:00 a.m., Friday through
Sunday.
5. The license shall be issued to and valid only for the "sales premises"
described on the application.
6. The application shall contain the following information:
a. The name of applicant, address and telephone number.
b. The "sales premises" for which the license is applicable, a description of
the approximate area of the sales premises, whether or not it is indoors or
outside, and whether the event will be held on public or private property.
c. Whether or not the event is sponsored by a religious organization.
d. The hours of operation of the event, the sale date, the name of the
property owner, and a written statement of consent from the property owner (if
270 of 858
40-O-12
~4~
other than the applicant).
e. The person's name, telephone number, and address who is responsible
for conducting the event, and who will be on the premises during the actual
event.
f. A statement that:
If I (we) am (are) granted this special liquor license, I (we) specifically
recognize and agree that the Mayor or the City Council may revoke this
license at any time at the absolute discretion of the Mayor and City Council;
and upon acceptance of this special liquor license, the holder specifically
acknowledges the special privilege of obtaining this type of license and
consents to all requirements, including the requirement of immediate forfeiture
without reason.
g. Signature of applicant.
h. A statement that:
No person under twenty-one (21) years of age will be allowed to purchase or
sell alcoholic liquor at licensed event.
7. A copy of a certificate of liquor liability insurance, naming the City as certificate
holder for the period during which liquor will be sold.
8. The fee for a Class F1 liquor license shall be one hundred dollars ($100.00)
one hundred and fifty dollars ($150.00), and shall be deposited with the application.
9. No special one-day liquor license shall be required for the following:
a. Gratuitous service of alcoholic beverages on streets, alleys, sidewalks,
parkways, public parkways and within public buildings, by neighborhood
organizations to which a block party permit has been issued by the City
Manager.
b. Sale of alcoholic liquor in business districts at licensed special events by
holders of current liquor licenses, at locations immediately adjacent to their
licensed premises.
10. No special one-day liquor licenses shall be issued in the university districts for
sales on property owned by Northwestern University without the written consent of
Northwestern University.
11. Applications for special one-day liquor licenses shall be submitted to the
Liquor Control Commissioner in accordance with the provisions of this Subsection
(F1). The Liquor Control Commissioner shall have the authority to grant or refuse to
grant all special one-day licenses. Before issuing any F1 liquor license, the Liquor
Control Commissioner shall notify the Alderman of the Ward wherein the "sales
premises" described on the application is located.
271 of 858
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~5~
12. No one-day liquor license shall be issued unless the owner/manager/staff of
the establishment at which the event will be held has received BASSET training
within the previous three (3) years and will be on-site for the duration of the event.
Alternatively, the representative of the sponsoring entity organizing the event must
have received BASSET training within the previous three (3) years and will be on-
site for the duration of the event.
SECTION 3: Subsection 3-5-6-(X) of the Evanston City Code of 1979, as
amended, is hereby further amended to read as follows:
(X) CLASS X special one-day city owned building liquor licenses, which shall authorize
the service of beer and wine only on the premises of the following facilities: Chandler-
Newberger Center (1028 Central Street), Robert Crown Community Center/Ice Rink
(1701 Main Street), Ecology Center (2024 McCormick Boulevard), Evanston Arts Center
(2603 Sheridan Road), Noyes Cultural Arts Center (927 Noyes Avenue), Levy Senior
Center (300 Dodge Avenue), the Fleet-wood-Jourdain Community Center (1655 Foster
Avenue), and the Evanston Public Library (1703 Orrington Avenue). Such special one-
day licenses shall be issued subject to the following conditions:
1. The license shall authorize the consumption of beer and wine only.
2. The service of beer and wine shall only take place from ten o'clock (10:00)
a.m. to ten thirty o'clock (10:30) p.m. (Sunday through Thursday) and from ten
o'clock (10:00) a.m. to twelve o'clock (12:00) midnight (Friday and Saturday),
provided also that food is made available during those hours.
3. The license shall be issued to and valid only for the "service premises"
described with particularity in the license. A license to use a particular "service
premises" is not a license to use any other portion of the building. Chandler-
Newberger Center, Robert Crown Community Center/Ice Rink, and Fleetwood-
Jourdain Community Center shall be closed to the general public during the hours
of service of beer and wine authorized by a class X liquor license.
4. The application, which shall be submitted no later than twenty-one (21) days
prior to the date of the service date sought, shall contain the following information:
a. The name of applicant, address and phone number.
b. The "service premises" for which the license is applicable, a description of
the approximate area of the service premises.
c. The hours of operation of the event, the service date, the address,
completion of a signed rental agreement, security deposit, and approval of the
director of parks/forestry and recreation department or his/her designee.
d. The name, telephone number and address of the person who is
responsible for conducting the event, and who will be on the premises during
272 of 858
40-O-12
~6~
the actual event. Such person(s) must be at least twenty-one (21) years of
age.
e. A statement that the applicant will provide security for the event, if and as
required by the City.
f. A statement that:
If I (we) am (are) granted this special liquor license, I (we) specifically
recognize and agree that the Mayor or the City Council may revoke this
license at any time at the absolute discretion of the Mayor and City Council;
and upon acceptance of this special liquor license, the holder specifically
acknowledges the special privilege of obtaining this type of license and
consents to all requirements, including the requirement of immediate forfeiture
without reason.
g. Signature of applicant.
5. A copy of a certificate of liquor liability insurance, naming the City as additional
insured in the amount of three million dollars ($3,000,000.00) for the period during
which liquor will be sold.
6. The fee for a class X liquor license shall be fifty dollars ($50.00) seventy-five
dollars ($75.00) for residents and one hundred seventy-five dollars ($175.00) two
hundred and sixty-five dollars ($265.00) for nonresidents, and shall be deposited
with the application.
7. Applications for special one-day class X liquor licenses shall be submitted to
the liquor control commissioner in accordance with the provisions of this
Subsection (X). The liquor control commissioner shall have the authority to grant or
refuse to grant all special one-day liquor licenses.
8. No more than one (1) such license shall be granted per any facility, per day.
SECTION 4: Subsection 3-5-6-(X1) of the Evanston City Code of 1979,
as amended, is hereby further amended to read as follows:
(X1) CLASS X1 special one-day city owned building liquor licenses, which shall
authorize the service of alcoholic liquor only on the premises of the following facilities:
Chandler-Newberger Center (1028 Central Street), Robert Crown Community
Center/Ice Rink (1701 Main Street), Ecology Center (2024 McCormick Boulevard),
Evanston Arts Center (2603 Sheridan Road), Noyes Cultural Arts Center (927 Noyes
Avenue), Levy Senior Center (300 Dodge Avenue), the Fleet-wood-Jourdain
Community Center (1655 Foster Avenue), and the Evanston Public Library (1703
Orrington Avenue). Such special one-day licenses shall be issued subject to the
following conditions:
273 of 858
40-O-12
~7~
1. The license shall authorize the consumption of alcoholic liquor.
2. The service of alcoholic liquor shall only take place from ten o'clock (10:00)
a.m. to ten thirty o'clock (10:30) p.m. (Sunday through Thursday) and from ten
o'clock (10:00) a.m. to twelve o'clock (12:00) midnight (Friday and Saturday),
provided also that food is made available during those hours.
3. The license shall be issued to and valid only for the "service premises"
described with particularity in the license. A license to use a particular "service
premises" is not a license to use any other portion of the building. Chandler-
Newberger Center, Robert Crown Community Center/Ice Rink, and Fleetwood-
Jourdain Community Center shall be closed to the general public during the hours
of service of alcoholic liquor authorized by a class X1 liquor license.
4. The application, which shall be submitted no later than twenty-one (21) days
prior to the date of the service date sought, shall contain the following information:
a. The name of applicant, address and phone number.
b. The "service premises" for which the license is applicable, a description of
the approximate area of the service premises.
c. The hours of operation of the event, the service date, the address,
completion of a signed rental agreement, security deposit, and approval of the
Director of Parks/Forestry and Recreation Department or his/her designee.
d. The name, telephone number and address of the person who is
responsible for conducting the event, and who will be on the premises during
the actual event. Such person(s) must be at least twenty-one (21) years of
age.
e. A statement that the applicant will provide security for the event, if and as
required by the City.
f. A statement that:
If I (we) am (are) granted this special liquor license, I (we) specifically
recognize and agree that the Mayor or the City Council may revoke this
license at any time at the absolute discretion of the Mayor and City Council;
and upon acceptance of this special liquor license, the holder specifically
acknowledges the special privilege of obtaining this type of license and
consents to all requirements, including the requirement of immediate forfeiture
without reason.
g. Signature of applicant.
5. A copy of a certificate of liquor liability insurance, naming the City as additional
insured in the amount of three million dollars ($3,000,000.00) for the period during
which liquor will be sold.
274 of 858
40-O-12
~8~
6. The fee for a class X1 liquor license shall be seventy-five dollars ($75.00) one
hundred and fifteen dollars ($115.00) for residents and two hundred twenty-five
dollars ($225.00) three hundred and forty dollars ($340.00) for nonresidents, and
shall be deposited with the application.
7. Applications for special one-day class X1 liquor licenses shall be submitted to
the liquor control commissioner in accordance with the provisions of this
Subsection (X1). The liquor control commissioner shall have the authority to grant
or refuse to grant all special one-day liquor licenses.
8. No more than one (1) such license shall be granted per any facility, per day.
SECTION 5: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 6: If any provision of this Ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this Ordinance is severable.
SECTION 7: The findings and recitals herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 8: This Ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
_________________________, 2012
______________________________
Elizabeth B. Tisdahl, Mayor
275 of 858
40-O-12
~9~
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
276 of 858
One-Day Liquor License Fee Comparison Skokie Wilmette Arlington Heights Oak Park Current Proposed Permit Fee Permit Fee Permit Fee Permit Fee FBeer and wine to be served with food.100$ 150$ F1Liquor to be served with recommendation of food.100$ 150$ XBeer and wine to be served at City facilities. $50 for Residents$175 for Non-Residents $75 for Residents$265 for Non-Residents X1Liquor to be served at City facilities. $75 for Residents$225 for Non-Residents $115 for Residents$340 for Non-Residents Permit* Available to Evanston entities defined as individuals residing within the City, businesses with a permanent address in the City and educational, fraternal, political, civic, religious and not for profit organizations located within the City. Evanston* $40 license fee for one-day event in which alcohol will be sold. $25 license fee to authorize the retail sale of alcoholic liquors by a civic, fraternal, service, charitable or other not-for-profit organization at a picnic, outing, festival or other similar special occasion. Valid for a 72 hour maximum. $25 daily liqour license fee for non-profits.$65 daily liquor license fee for any other organizations. Special events class E-1 liquor licenses shall authorize the sale of alcoholic liquor for consumption on the premises owned or leased by nonprofit organizations. All special events shall be conducted by a nonprofit organization. A separate permit shall be required for each event. No event shall last longer than one continuous twenty four (24) hour period. The fee for such liquor license shall be fifteen dollars ($15.00) for each special event permit applied for not less than thirty (30) days prior to the related event; and fifty dollars ($50.00) for each special event permit applied for less than thirty (30) days prior to the related event. Permit DescriptionPage 1 of 1277 of 858
For City Council meeting of May 12, 2012 Item A8
Ordinance 46-O-12: Increase Fines for Administrative Adjudication Violations
For Action
To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Subject: Increase Minimum Penalties for General Non-Parking Ordinance
Violations
Date: May 14, 2012
Recommended Action:
Staff recommends approval of Ordinance 46-O-12 amending minimum fines for general
C-Ticket / Administrative Adjudication violations (non-parking ordinance violations).
Approval of the proposed ordinance would increase the minimum penalty for general C-
Ticket / Administrative Adjudication fines by $10. The proposed increase would be
incorporated with the fine revisions included in the 2012 Evanston City Code, which was
approved by the City Council on January 9, 2012. Per the Illinois Municipal Code (65
ILCS 5/1-2-4), the proposed fine increase will become effective ten days after approval.
In response to an inquiry raised at the Administrative and Public Works Committee
Meeting on April 23, 2012, the following table provides the collection rates for the top
ten C-Ticket categories for Fiscal Year 2011.
Violation
Code Violation Description
Total
Ticket
Count
Total
Tickets
Collected
Tickets
Collected
Percentage
Amount
Assessed
Amount
Collected
Amount
Collected
Percentage
9-6-1B(1) CURFEW 125 42 34%5,460$ 1,400$ 26%
PM-307.1 ACCUMULATION OF RUBBISH / GARBAGE 102 59 58%14,050$ 10,477$ 75%
10-9-4(C)NO BICYCLE RIDINGS ON SIDEWALKS 55 38 69%825$ 570$ 69%
PM-302.4 WEEDS AND GRASS 49 22 45%10,275$ 1,925$ 19%
9-4-7(A) RESTRAINT OF ANIMALS 34 13 38%3,325$ 1,175$ 35%
7-10-2(C) PARK HOURS OF OPERATIONS 30 9 30%3,325$ 1,000$ 30%
PM-307.3.4 RUBBISH / GARBAGE 28 19 68%2,350$ 1,825$ 78%
PM-302.8 MOTOR VEHICLES, BOATS, TRAILERS 23 10 43%2,600$ 1,225$ 47%
9-4-3 NO CITY LICENSE - DOG 22 4 18%1,110$ 120$ 11%
9-5-11(B) PUBLIC NUDITY; URINATING OR DEFECATING IN PUBLIC 21 13 62%2,125$ $ 1,300 61%
City of Evanston
Top Ten C-Ticket Violations
Fiscal Year 2011
Summary:
During the FY 2012 Budget review process, the City Council approved C-Ticket /
Administrative Adjudication fee adjustments as a revenue enhancement item to balance
the General Fund. To address this item, staff proposes the attached ordinance
Memorandum
278 of 858
Page 2 of 2
increasing minimum fines for general C-Ticket / Administrative Adjudication violations by
$10. This proposed $10 increase, in conjunction with the fine revisions approved as
part of the 2012 Evanston City Code update, are projected to generate approximately
$59,260 in additional revenue for the City on an annual basis ($29,630 projected for FY
2012).
Currently, the City charges fines for general C-Ticket / Administrative Adjudication non-
parking ordinance violations. A list of the top ten general C-Ticket / Administrative
Adjudication violations in FY 2011 is provided as an attachment to this report. At
present, unless otherwise stated, general ordinance violations are subject to a fine of
$10 to $750. Approval of the proposed ordinance would increase the minimum fine for
general violations by $10. As a result, the new range for general C-Ticket /
Administrative Adjudication fines would be $20 to $750. The maximum fine of $750 for
C-Ticket / Administrative Adjudication violations would not change to remain consistent
with comparable communities. A comparison of the City’s current and proposed
general fine amounts with those assessed in other comparable communities is provided
in the table below:
1
2
3
4
5
6
ADE
Municipality Minimum Maximum
Evanston $10 (Current)
$20 (Proposed)$750
Skokie N/A $750
Wilmette N/A $750
Arlington Heights $5 $750
Oak Park $20 $750
-------------------------------------------------------------------------------------
Attachments:
Ordinance 46-O-12
2012 City Code Update – Fine Projection
Top 10 C-Ticket Violations from FY 2011
279 of 858
04/23/2012
46-O-12
AN ORDINANCE
Amending City Code Subsection 1-4-1-(A) to
Increase the Minimum General Penalty
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Subsection 1-4-1-(A) of the Evanston City Code of 1979, as
amended, is hereby further amended to read as follows:
1-4-1: GENERAL PENALTY:
(A): Whenever any provision of this Code or any ordinance of the City: 1) prohibits an
act or makes or declares an act unlawful or an offense; or 2) requires an act to be
performed or declares the failure to perform an act to be unlawful or an offense, and the
Code is silent with respect to the penalty to be imposed upon a finding of liable, the
penalty shall be a fine of not less than ten dollars ($10.00) twenty dollars ($20.00) but
not more than seven hundred fifty dollars ($750.00) and/or compliance with or
community service orders as specified in Subsection 11-1-9(F) of this Code. Where
applicable, each day a Code provision is found to have been violated shall constitute a
separate offense and when the Code is silent as to penalty, each separate offense
subjects the violator to the penalty provided for in this Subsection
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this Ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid application of this
Ordinance is severable.
280 of 858
46-O-12
~2~
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
_________________________, 2012
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
281 of 858
City of Evanston2012 City Code Update - Fine ProjectionSectionViolation Description Min Max FY10-11 Tickets Issued FY10-11 Amount Assessed Min Max FY12 Ticket Projection FY12 Assessment Projection Projected Increase(12 months)5-1-3 (106.4) Property Maintenance Violation - 1st Penalty75.00 75.00 447 32,250.00 150.00 150.00 447 64,500.00 32,250.00 5-1-3 (106.4) Property Maintenance Violation - 2nd Penalty200.00 200.00 34 13,000.00 400.00 400.00 34 26,000.00 13,000.00 5-1-3 (106.4) Property Maintenance Violation - 3rd Penalty375.00 375.00 24 13,875.00 750.00 750.00 24 27,750.00 13,875.00 9-5-12 c Criminal Damage - Sewers and Drains25.00 25.00 - - 100.00 100.00 - - - 9-5-12 d Criminal Damage - Strining Wires in Trees25.00 25.00 - - 100.00 100.00 - - - 9-5-12 e Criminal Damage - Vegetables, Trees on Premises of Another 25.00 25.00 - - 100.00 100.00 - - - 9-5-12 f Criminal Damage - Signs, Gates, Sidewalks and Fences25.00 25.00 4 265.00 100.00 100.00 4 400.00 135.00 9-5-8-1 a Maintaining Gambling House25.00 500.00 - - 200.00 500.00 - - - 9-5-8-1 b Establishments Declared Public Nuisances50.00 500.00 - - 200.00 500.00 - - - 9-5-8-2 Frequenting Gambling Establishment5.00 100.00 - - 200.00 500.00 - - - 9-5-8-3 Gambling Devices10.00 500.00 - - 200.00 500.00 - - - 9-5-8-4 a Dealing, Playing in Gambling Games100.00 500.00 - - 200.00 500.00 - - - 9-5-8-4 b Playing Games for Money; Betting on Games100.00 500.00 1 200.00 200.00 500.00 1 200.00 - 9-5-8-4 c Betting on Horse Reaces100.00 500.00 - - 200.00 500.00 - - - 9-5-8-5 a Advertising of Bets - General50.00 500.00 - - 200.00 500.00 - - - 9-5-8-5 b Advertising of Bets - Circulation50.00 500.00 - - 200.00 500.00 - - - 9-5-8-6 Lotteries or Policy Games50.00 500.00 - - 200.00 500.00 - - - 9-5-8-7 Police Powers and Duties10.00 500.00 - - 200.00 500.00 - - - 9-5-8-8 Seizure and Destruction of Gambling Devices by Police10.00 500.00 - - 200.00 500.00 - - - 9-5-8-9 Messenger Service Transmitting Wagers Prohibited100.00 300.00 - - 200.00 500.00 - - - 9-5-13 Trespass10.00 750.00 12 1,525.00 100.00 100.00 12 1,525.00 - 9-5-14 Reckless Conduct10.00 750.00 - - 500.00 500.00 - - - 9-5-15 Model Airplanes10.00 750.00 - - 100.00 100.00 - - - 9-5-16 Motor Boats10.00 750.00 - - 100.00 100.00 - - - 9-5-15 Obstructing Views at Intersection10.00 750.00 - - 100.00 100.00 - - - 9-5-18-2 Impersonating Police10.00 750.00 - - 750.00 750.00 - - - 9-5-18-3 Duty to Aid Police10.00 750.00 - - 750.00 750.00 - - - 9-5-18-5 Resisting or Interfering with Police10.00 750.00 - - 750.00 750.00 - - - 9-6-2-3 Vandalism10.00 750.00 - - 750.00 750.00 - - - 9-6-3 Cruelty to Children10.00 750.00 - - 750.00 750.00 - - - 10-11-17 e Parking Spaces Reserved for the Mobility Limited250.00 350.00 - - 350.00 350.00 - - - 3-8-9 Coin Operated Amusement Devices25.00 500.00 - - 200.00 500.00 - - - 3-2-4-8 Hotel / Motel Tax Violation25.00 500.00 - - 250.00 750.00 - - - 4-8-10-7 Violation of the Environmental Code - 1st Violation50.00 50.00 - - 75.00 75.00 - - - 4-8-10-7 Violation of the Environmental Code - 2nd Violation150.00 150.00 - - 200.00 200.00 - - - 4-8-10-7 Violation of the Environmental Code - 3rd Violation300.00 300.00 - - 375.00 375.00 - - - 4-10-21 Violations of the Sign Regulations - 1st Violation50.00 50.00 - - 75.00 75.00 - - - 4-10-21 Violations of the Sign Regulations - 2nd Violation150.00 150.00 - - 200.00 200.00 - - - 4-10-21 Violations of the Sign Regulations - 3rd Violation300.00 300.00 - - 375.00 375.00 - - - 7-2-9-2Buildings, Fences in Streets5.00 500.00 - - 100.00 500.00 - - - 7-3-12 Removal of Obstructions, Encroachments10.00 750.00 - - 100.00 500.00 - - - 7-7-11 Walking on Elevated Tracks10.00 750.00 - - 750.00 750.00 - - - 7-12-9-3 Air Conditioning Equipment, Use of Water10.00 750.00 - - 200.00 750.00 - - - 7-2-5-10 b Lighted Barricades10.00 750.00 - - 750.00 750.00 - - - 7-2-5-11 Contractors Transporting Earth Over Paved Streets10.00 750.00 - - 750.00 750.00 - - - 1-4-1 General Fine Provision10.00 750.00 722 71,260.00 20.00 750.00 722 71,260.00 - TOTAL1,244 132,375 1,244 191,635 59,260 Previous Amount 2012 City Code Amount Page 1 of 1282 of 858
Top 10 General C-Ticket / Administrative Adjudication FinesCity of Evanston - FY 2011Violation CodeViolation DescriptionTotal Ticket Count9-6-1B(1)CURFEW: A minor commits an offense if he remains in any public place or on the premises of any establishment within the city during curfew hours.125PM-307.1ACCUMULATION OF RUBBISH / GARBAGE: All exterior property and premises, and the interior of every structure shall be free from any accumulation of rubbish or garbage.10210-9-4(B)BICYCLE OPERATIONS: Every person operating a bicycle upon the roadway at less than normal speed of traffic shall ride as close as practicable to the right hand curb or edge of the roadway except when passing another vehicle proceeding in the same direction, when preparing for a turn, or when reasonably necessary to avoid conditions that make it unsafe to continue along the right hand curb or edge. 55PM-302.4WEEDS AND GRASS: All premises and exterior property shall be maintained free from weeds or plant growth in excess of eight (8) inches. All noxious weeds shall be prohibited. Weeds shall be defined as all grasses, annual, biennial and perennial plants and499-4-7(A) RESTRAINT OF ANIMALS: All animals except cats shall be kept under restraint.347-10-2(C)PARK HOURS OF OPERATIONS: It shall be unlawful for any person to use, occupy, play in, lounge about or loiter in any park or playground or building or structure therein at times other than those designated as hours of operation herein. (Ord. 38-O-77)30PM-307.3.4RUBBISH / GARBAGE: Additional capacity requirements. Any container or dumpster in which the volume of contents prevents full closure of the cover shall be deemed overloaded. Rubbish or garbage stacked or piled near, on the exterior, or above the sidewalls of the dumpster or container shall evidence an overloaded condition. Overloaded containers or dumpsters shall be remedied immediately by the owner and/or operator, and immediately thereafter supplemented by additional pickups and/or containers of a sufficient amount so as to prevent any recurrence of the overloaded condition. 28PM-302.8MOTOR VEHICLES, BOATS, TRAILERS: No inoperative, unlicensed, and or unregistered, motor vehicle, boat or trailer, shall be parked, kept or stored, on any premises, and no vehicle shall at any time be in a state of major disassembly, disrepair or in the process of being stripped or dismantled. 239-4-3 NO CITY LICENSE - DOG229-5-11(B)PUBLIC NUDITY; URINATING OR DEFECATING IN PUBLIC: It shall be unlawful for any person to urinate or defecate: in or on a public street, alley, sidewalk, yard, park, building, structure, plaza, public or utility right-of-way, or other public place or public view.21Page 1 of 1283 of 858
PLANNING & DEVELOPMENT COMMITTEE MEETING
Monday, May 14, 2012
7:15 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
City Council Chambers
AGENDA
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN HOLMES,
CHAIR
II. APPROVAL OF REGULAR MEETING MINUTES OF April 23, 2012
III. ITEMS FOR CONSIDERATION
(P1) Resolution 42-R-12 Authorizing the City Manager to Execute an Assignment of
a Real Estate Contract for the Purchase of Real Property at 1600 Foster
Avenue, Evanston
Staff recommends approval of Resolution 42-R-12 authorizing the City Manager to
execute an assignment of a real estate contract for the purchase of 1600 Foster
Avenue, Evanston for $1,500,000. Funding will be provided by the City’s $18.15
million Neighborhood Stabilization Program 2 Grant. The acquisition of the property at
1600 Foster (“Bishop Freeman Property”) is recommended to implement the first
phase of Emerson Square, a new mixed-income housing development.
For Action
(P2) Approval of a One Year Extension for Planned Development at 1915-1919 Grey
Avenue
Staff recommends that the City Council approve a one year extension of the adopted
Planned Development for the construction of a four unit building by Brinshore
Development, to be located on the currently vacant parcel at 1915-1919 Grey
Avenue.
For Action
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Planning & Development Committee Meeting Agenda Page 2 of 2
May 14, 2012
(P3) Ordinance 48-O-12 Granting Major Zoning Relief for Front Yard Parking and
a Rear Yard Setback at 2627 Lincolnwood Drive
City staff recommends the adoption of Ordinance 48-O-12 granting major zoning relief
to rebuild an attached garage as livable space, establish one open parking space in
the front yard, and construct a two story addition with a rear yard setback of 14.7’
where 30’ is required at 2627 Lincolnwood Drive.
For Introduction
(P4) Ordinance 39-O-12, Amending Portions of the Zoning Ordinance Related to
Home Occupations
Staff recommends City Council approval of Ordinance 39-O-12 as revised. Proposed
Ordinance 39-O-12 amends the Zoning Ordinance to reflect the recommendations of
the Plan Commission based on a referral of a previous draft of this proposed
Ordinance by the P&D Committee during its February 13, 2012 meeting.
For Introduction
(P5) Ordinance 38-O-12 Amending Various Portions of the City Code Relating to
Bed & Breakfast Establishments
The Plan Commission recommends amending the Zoning Ordinance to modify the
regulations concerning bed and breakfast establishments. The Commission and its
Zoning Committee considered the recommended changes proposed in Ordinance
38-O-12 during several meetings. This ordinance was held in Committee on April 23,
2012.
For Introduction
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
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Planning & Development Committee Meeting
Minutes of April 23, 2012
City Council Chambers – 7:15 p.m.
Lorraine H. Morton Civic Center
MEMBERS PRESENT: J. Fiske, D. Holmes, A. Rainey, D. Wilson, M. Wynne
STAFF PRESENT: G. Chen, G. Farrar, S. Griffin, D. Marino, B. Newman
PRESIDING OFFICIAL: Ald. Holmes
I. DECLARATION OF QUORUM
A quorum being present, Chair Holmes called the meeting to order at 7:15 p.m.
II. APPROVAL OF THE MARCH 26, 2012 MEETING MINUTES
Ald. Wynne moved approval of the minutes, seconded by Ald. Fiske.
The minutes of the March 26, 2012 meeting were approved unanimously 5-0.
III. ITEMS FOR CONSIDERATION
(P1) Resolution 35 -R-12 Reserving $7, 076,170 of the City’s Bond Volume Cap
Allocation for the Year 2012 for Single Family Housing and the
Industrial/Commercial Revenue Bond Program
Staff recommends adoption of Resolution 35-R-12, which reserves the City’s right to
issue $7,076,170 in tax exempt bonds under the bond volume cap allocation. This
Resolution must be adopted by May 1, 2012. By filing the Resolution, the City
prevents the State of Illinois from using Evanston’s bond volume cap throughout
Illinois for eligible purposes.
For Action
Ald. Rainey moved approval, seconded by Ald. Fiske.
Ald. Rainey asked Dennis Marino, Manager of the Planning & Zoning Division, to
explain how the bond volume cap allocation could be used.
Mr. Marino explained that the bond volume cap relates to tax exempt bonds named in
1976 which can be used for industrial and economic development to provide lower
interest rates on mortgages and costs of financing, but since interest rates are very
low at the moment, there is not a great advantage to using them. Reserving the bonds
protects them from being used by the State of Illinois in areas other than Evanston.
Mr. Marino explained that they are revenue bonds which must be repaid. Reserving
them does not mean there is an obligation to use them.
At Ald. Rainey’s further inquiry Mr. Marino explained that the cost of underwriting
these bonds is high to the applicant, so it is worthwhile to use them for projects over
DRAFT -
NOT APPROVED
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Minutes of 4-25-12
Page 2 of 4
$2 million. Determination of creditworthiness of an applicant for the use of such bonds
would be by the bond underwriter and ultimately the buyer of the bond, which would
often be the bank. He added that the last one the City participated in was for Ozinga,
which was dealing with multiple sites.
The Committee voted unanimously 5-0 to recommend approval of Resolution
35-R-12.
(P2) Ordinance 42-O-12 Granting a Special Use for a Commercial Indoor
Recreation Facility at 2125 Ashland Avenue
Zoning Board of Appeals and City staff recommend the adoption of Ordinance 42-O-12
granting a special use permit for the operation of a Commercial Indoor Recreation
Facility at 2125 Ashland Avenue. The applicant has complied with all zoning
requirements and meets all of the standards of a special use for this District. CrossFit e-
Town will only offer personal strength and conditioning in individual or small group
classes.
For Introduction
Ald. Rainey moved approval of Ordinance 42-O-12, seconded by Ald. Fiske.
Ald. Rainey said this is a fabulous use of this property.
Ms. Debbie Sabin, proprietor, was on hand to answer questions.
The Committee voted unanimously 5-0 to recommend approval of Ordinance 42-
O-12.
(P3) Ordinance 36-O-12 Granting a Major Variation and Special Use Permits for
the for a Planned Development and Drive-Through Facility Located at 635
Chicago Avenue (“Walgreens”)
Plan Commission and City staff recommend the adoption of Ordinance 36-O-12,
granting planned development approval, a special use permit for the proposed drive
thru (replacing the existing drive thru) and approval of a major variation for the
proposed new Walgreens at 635 Chicago Avenue. Zoning Board of Appeals
recommends approval of the special use for the drive thru and recommends denial of
the major variation.
For Introduction
Ald. Wynne moved approval of Ordinance 36-O-12, seconded by Ald. Rainey.
Mr. Marino explained that the proposed ordinance is for a planned development
recommended by the Plan Commission and includes the request for relief from the
required rear setback of 10’ for a setback of 0’, adding that all the existing stores in the
shopping center other than Walgreens, have a 0’ setback, so it will match theirs. He
added that if the City Council voted in favor of the Ordinance, it would grant relief from
the required setback.
Ald. Rainey said she is very much in favor of the renovation of the Walgreens and
would like it to occur at other Walgreens in Evanston. Ald. Wynne said she and the
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Minutes of 4-25-12
Page 3 of 4
community are thrilled with the renovation of the Walgreens and the continuation of
the streetscape plan from Kedzie where Amli will be installing streetscape components
also.
Mr. Rick Strusiner, owner of the shopping center on Chicago Avenue, presented the
proposal for the renovation of the Walgreens and the Southpoint Plaza shopping
center that was developed 30 years ago on a former car dealership site. He
presented the idea of renovating the Walgreens to Walgreens, who was willing to
renovate it to their new style which has much more glass than the old style. Mr.
Strusiner added that the other retailers are very excited about the renovation. The
project includes the following elements:
• Demolish existing Walgreens and video store
• Improve façade of small shops between AMLI rental development and Walgreens
• Add new pedestrian walkway and landscaping
• Add paving across the parking lot
• Improve site circulation of vehicle traffic
• Keep the Walgreens drive through, which was granted 30 years ago, but it will no
longer require the drivers to go through the alley
• The pharmacy will dispense out of the mailing store during renovation, to prevent
interruption of prescription service to the community
• Using some Evanston businesses as subcontractors on the project
The Committee voted unanimously 5-0 to recommend approval of Ordinance 36-
O-12.
(P4) Ordinance 38-O-12 Amending Various Portions of the City Code Relating to
Bed & Breakfast Establishments
The Plan Commission recommends amending the Zoning Ordinance to modify the
regulations concerning bed and breakfast establishments. The Commission and its
Zoning Committee considered the recommended changes proposed in Ordinance 38-
O-12 during several meetings.
For Introduction
Ald. Fiske moved approval of Ordinance 38-O-12, seconded by Ald. Wynne.
Chair Holmes called the public who wished to speak to the podium:
David Reynolds of 204 Davis, Evanston, addressed a number of issues with the
Ordinance:
• He endorses the Plan Commission’s recommendation that the special use is
attached to the owner, not the land
• Parking should be required on a 1 space to room basis
• If Bed & Breakfasts (B&B’s) open near one another, it could affect property values
as buyers may choose a home that is not next door to a B&B or between 2 B&B’s
• The cumulative special use provision only provides that the ZBA must consider
each request before it is granted. Mr. Reynolds believes that good residential
zoning should not be that subjective
• Suggested the ordinance provide for a distance of 1,000’ between B&B’s
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Minutes of 4-25-12
Page 4 of 4
• Prefers no special events are allowed, but if events are allowed they should be
limited to one per quarter, not one per month
• Parking should be off-street only
• As a home occupation, clients hours, percentage of home to be used, number of
employees and number of deliveries, should all be regulated
Ald. Rainey wondered how other communities deal with B&B’s.
Ald. Fiske agreed with Mr. Reynolds’ remarks, adding that they reflect hers and Ald.
Wynne’s sentiments. She agreed with Mr. Reynolds that special events will bring
strangers into the community and could have a big impact on the neighbors with
catering trucks, noise and the parking imposition on the residents. She supports
allowing no special events.
Ald. Rainey suggested that “special event” needs to be defined. Chair Holmes agreed
adding that we want people to feel welcomed if they are invited to a special event.
Steve Griffin, Director of the Community and Economic Development Department,
stated that the following need to be clarified:
• Ald. Rainey’s point that the parking requirement is currently 1 space per room
including on street parking; should on street or rented parking be included?
• The number of special events to be allowed and the definition of special events
Ald. Wilson said the distance restriction should preclude B&B’s within a certain
distance
Ald. Wynne suggested as a compromise, that a maximum of 3 special events a year
should be permitted
Ald. Fiske said the outgrowth of the Historical Society‘s renting grounds for various
events caused a disruption because it became so popular.
Ald. Rainey moved to hold in committee, seconded by Ald. Wynne.
The Committee voted unanimously 5-0 to hold the item in Committee.
IV. ITEMS FOR DISCUSSION
There were no items for discussion.
V. COMMUNICATIONS
There were no communications.
VI. ADJOURNMENT
The meeting was adjourned at 8:06 p.m.
Respectfully submitted,
Bobbie Newman
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Page 1 of 4
For City Council meeting of May 14, 2012 Item P1
Resolution 42-R-12: Purchase of Real Property at 1600 Foster
For Action
To: Honorable Mayor and Members of the City Council
Planning & Development Committee
From: Steve Griffin, Director, Community & Economic Development
Dennis Marino, Division Manager, Planning & Zoning
Sarah Flax, Housing & Grants Administrator
Jolene Saul, Housing Development Specialist – NSP2
Subject: Resolution 42-R-12 “Authorizing the City Manager to Execute an
Assignment of a Real Estate Contract for the Purchase of Real Property at
1600 Foster Avenue, Evanston, Illinois”
Date: May 3, 2011
Recommended Action:
Staff recommends approval of Resolution 42-R-12 “Authorizing the City Manager to
Execute an Assignment of a Real Estate Contract for the Purchase of Real Property at
1600 Foster Avenue, Evanston, Illinois.” The acquisition of the property at 1600 Foster
(“Bishop Freeman Property”) is recommended to implement the first phase of Emerson
Square, a new mixed-income housing development. The property will be acquired with
$1.5 million in funds from the City’s $18.15 million Neighborhood Stabilization Program
2 (“NSP2”) grant, awarded by HUD in 2010.
Emerson Square is the second component of the City’s $18.15 million Neighborhood
Stabilization Program 2 (“NSP2”) grant, awarded by HUD. In November 2011, City
Council approved an amendment to the redevelopment agreement (”RDA”) between the
City and Brinshore Development LLC, which is attached, committing a total of $3.085
million of City funds, including NSP2, HOME, TIF and the Affordable Housing Fund
(detail provided below). In that amendment to the RDA, the City also agreed to acquire
the Bishop Freeman property.
Brinshore Development, the City’s partner for the NSP2 project, currently has an option
agreement with Bishop Freeman Limited Partnership, the current owner of the site.
Exercise of the option and execution of the assignment is contingent on the City and
Brinshore obtaining a draft No Further Remediation (NFR) letter from the Illinois
Environmental Protection Agency and Brinshore securing sufficient funds to complete
the scope necessary to obtain the final NFR from the IEPA.
Memorandum
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Funding Source:
The property will be acquired with $1.5 million in NSP2 funds. In November 2011,
Council approved an amendment to the redevelopment agreement (”RDA”) between the
City and Brinshore Development LLC, which is attached, committing a total of $3.085
million of City funds, including NSP2, HOME, TIF and the Affordable Housing Fund. Of
the $3.085 million, $2.085 million is from NSP2; $600,000 from TIF; $300,000 from
HOME; and $100,000 from the Affordable Housing Fund. In addition to acquisition, City
funds will be used for environmental remediation and new construction. Brinshore
Development, LLC, the City’s partner for the NSP2 project, will be responsible for the
development of Emerson Square.
Acquisition of this site by the City will generate approximately $700,000 in equity for the
Emerson Square project in the form of Illinois Affordable Housing Tax Credits (IAHTC).
After the first phase of environmental remediation is complete, the City will convey the
majority of the site to Clearbrook, Inc., a non-profit organization, or an affiliated entity
(“Clearbrook”), thereby generating the IAHTC equity for the project. Clearbrook will
transfer the land to EmSq, LLC, the Illinois limited liability company that will own the
project and in which Brinshore has a majority managing interest. Brinshore is the
developer and ongoing manager of the project. Clearbrook, is a non-profit that develops
innovative opportunities, services and support for people with disabilities.
Summary:
The first phase of Emerson Square is one of two components of the City’s NSP2 $18.15
million grant. The approved project calls for the development of 32 units of mixed-
income housing, a public park and an extension of Ashland Avenue running north-south
through the site. Emerson Square is a transformative project that begins implementation
of the West Evanston Master Plan, connects neighborhoods, improves land use and
brings an unprecedented level of investment to an area that historically lagged other
parts of the City.
Phase One of Emerson Square will provide 32 units of rental housing, 28 of which will
be restricted to households earning no more than 60 percent of area median income
(approximately $45,000 for a four-person household). Four units will be market-rate.
The unit mix comprises four one-bedrooms, 18 two-bedrooms and 10 three-bedrooms.
Rents will range from approximately $300 to $1,000 depending on unit type and income
level. The project addresses City and Consolidated Plan goals of increasing the number
of affordable rental units, particularly larger units for families with children (3 bedrooms,
townhomes). Emerson Square will exceed requirements for accessible and visitable
units, addressing the needs of households with one or more disabled members. Four
units each are planned to be accessible and adaptable.
Project amenities include an on-site management office from which the scattered site
NSP2 rentals will also be managed; a new public park; community gardens for
residents; Energy Star appliances; in-unit washer and dryers; and a community room for
residents.
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Total development costs for Emerson Square are estimated to be $14.9 million,
including environmental remediation. Brinshore has secured almost $12 million in
additional financing for the project, including an allocation of Low Income Housing Tax
Credits (LIHTC) from the Illinois Housing Development Authority (IHDA).
As stated previously, the acquisition of the Bishop Freeman site by the City generates
equity for the project through the Illinois Affordable Housing Tax Credit (“IAHTC”).
IAHTC provides a tax credit of 50 cents on the dollar for the value of a donation made to
a non-profit organization for the purpose of affordable housing development. The tax
credit will be sold to an investor and the proceeds used for development. This is
expected to yield approximately $700,000 in equity for the Emerson Square
development.
The City will acquire the Bishop Freemen site using NSP2 funds and convey the
majority of the site to Clearbrook, Inc., a non-profit organization, or an affiliated entity,
thereby generating the IAHTC equity for the project. Clearbrook will transfer the land to
EmSq, LLC, the Illinois limited liability company that will own the project and in which
Brinshore has a majority managing interest. Brinshore is the developer and ongoing
manager of the project. Clearbrook, is a non-profit that develops innovative
opportunities, services and support for people with disabilities.
Environmental Remediation
Soil tests on the site confirm that there are contaminants on the Bishop Freeman site
and an adjacent parcel. Both properties have been enrolled in the IEPA’s Site
Remediation Program. Following site testing, a remediation plan was submitted to IEPA
in early April to obtain the draft No Further Remediation (“NFR”) letter that would
approve the proposed remediation plan. The issuance of the draft NFR would fulfill
HUD’s environmental review requirements and is a condition of acquisition by the City.
Remediation of the contaminants will occur prior to and in conjunction with construction
of Emerson Square. Remediation provides a community-wide benefit as Fleetwood-
Jourdain Community Center, Gilbert Park, Family Focus and residential properties are
adjacent to or within close proximity of the site.
Timeline
Following remediation of those areas of the site with the highest levels of environmental
contamination, the City will convey the property to Clearbrook to generate tax credit
equity. Council approval will be required for the conveyance of the property to
Clearbrook and ultimately EmSq, LLC at a future date. A project timeline is presented
below.
Action Date
Acquisition June 2012
Demolition & Environmental Remediation
– First Phase
June - July 2012
Conveyance to Clearbrook /EmSq August 2012
Construction & Remainder of Remediation
Project Completion
August 2012 - September 2013
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Attachments
Resolution 42-R-12
Emerson Square Phase One Site Plan
Emerson Square Phase One Rendering
Emerson Square Concept - West Evanston Master Plan
NSP2 Redevelopment Agreements between City of Evanston and Brinshore
Development, LLC
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5/7/2012
42-R-12
A RESOLUTION
Authorizing the City Manager to Execute an Assignment and
Assumption of a Purchase Agreement for the Real Property at
1600 Foster Avenue, Evanston, Illinois 60201
WHEREAS, the City of Evanston seeks to acquire real property located at
1600 Foster Avenue, Evanston, Illinois 60201 and legally described on Exhibit “A”, which is
incorporated herein by reference (the “Subject Property”); and
WHEREAS, the Subject Property is owned by Bishop Freeman Limited
Partnership, an Illinois limited partnership (the “Bishop”); and
WHEREAS, Bishop entered into an real estate option agreement with
Brinshore Development, L.L.C., an Illinois limited liability company on or about April 25,
2012 (the “Option Agreement”); and
WHEREAS, the Option Agreement provides that Brinshore Development,
L.L.C. has the right to exercise an option to purchase the Subject Property and that upon
the exercise of such option, Brinshore Development, L.L.C. and Bishop will execute a
purchase agreement with respect to the Subject Property (the “Purchase Agreement”);
WHEREAS, on September 14, 2010 the City and Brinshore Development,
L.L.C. entered into a redevelopment agreement regarding the Neighborhood Stabilization
Program 2 Grant Number B-09-LN-IL-0026 and subsequently on January 10, 2012, the
parties executed a First Amendment to the Redevelopment Agreement to address the
development of this Subject Property (collectively the “Redevelopment Agreement”);
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42-R-12
~2~
WHEREAS, the acquisition of the Subject Property is necessary to further the
objectives of the Redevelopment Agreement; and
WHEREAS, the City Council of the City of Evanston has determined that City
ownership of the aforesaid Subject Property is necessary, appropriate, required, and in the
best interests of the City of Evanston to facilitate said Redevelopment Agreement; and
WHEREAS, the City Council has determined that the best interests of the City
of Evanston would be served by taking an assignment of the Purchase Agreement of said
Subject Property from Brinshore Development, L.L.C. in the event Brinshore Development,
L.L.C. exercises the option; and
WHEREAS, the City Manager recommends that the City Council hereby
approve the assignment of the Purchase Agreement on terms consistent with the
Assignment and Assumption Agreement, attached hereto as Exhibit “B” and incorporated
herein by reference (hereinafter, the “Assignment”); and
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The City Manager is hereby authorized and directed to sign the
Assignment and Assumption Agreement between the City and Brinshore Development,
L.L.C.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional conditions of said lease as he may be determine to be in the best
interests of the City.
SECTION 3: This resolution shall be in full force and effect from and after its
passage and approval in the manner provided by law.
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42-R-12
~3~
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2012
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42-R-12
~4~
EXHIBIT A
Legal Description
LOT A IN PLAT OF CONSOLIDATION OF LOTS 1 TO 8 IN BLOCK 6 IN MCNEILL’S
ADDITION TO EVANSTON, AND PARTS OF LOTS 12 TO 16 IN BLOCK 4 IN GRANT
AND JACKSON’S ADDITION TO EVANSTON, IN SECTION 13, TOWNSHIP 41 NORTH,
RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS.
Parcel Number: 10-13-209-021-0000
Real Estate Address: 1600 Foster Avenue, Evanston, Illinois 60201
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42-R-12
~5~
EXHIBIT B
Assignment and Assumption Agreement
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EMERSON SQUARE SITE PLAN - PHASE I325 of 858
EMERSON SQUARE PHASE 1 RENDERING 326 of 858
EMERSON SQUARE PHASE 1 CONSISTENT WITH WEST EVANSTON MASTER PLANEMERSON SQUARE PHASE 1327 of 858
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For City Council meeting of May 14, 2012 Item P2
Business of the City by Motion: One Year Extension of Approved Planned
Development for 1915-1919 Grey Avenue
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director, Community and Economic Development
Dennis Marino, Manager, Planning & Zoning
Subject: One Year Extension of Approved Planned Development for 1915-1919
Grey Avenue
Date: May 7, 2012
Recommended Action
Staff recommends that the City Council approve a one year extension of the adopted
Planned Development for the construction of a four unit building by Brinshore
Development, to be located on the currently vacant parcel at 1915-1919 Grey Avenue.
Ordinance 46-O-11 is enclosed, which expires on June 13, 2012. Brinshore requests
an extension of one year until June 13, 2013 in order to secure additional financing for
the development. Brinshore is seeking to leverage additional financing from non-City
sources for the development.
The adopted Planned Development, approved on June 13, 2011, includes a two flat that
is under rehabilitation and a new proposed 4 unit rental building.
Legislative History
Ordinance 46-O-11 was adopted on June 13, 2011
Attachments
Ordinance 46-O-11
Memorandum
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For City Council meeting of May 14, 2012 Item P3
Ordinance 48-O-12: Major Zoning Relief for Front Yard Parking and a Rear Yard
Setback at 2627 Lincolnwood Drive
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director, Community and Economic Development Department
Dennis Marino, Manager, Planning and Zoning Division
Melissa Klotz, Zoning Planner, Planning and Zoning Division
Subject: Ordinance 48-O-12 Granting Major Zoning Relief for Front Yard Parking and
a Rear Yard Setback at 2627 Lincolnwood Drive
Date: May 14, 2012
Recommended Action
City staff recommends the adoption of Ordinance 48-O-12 granting major zoning relief to
rebuild an attached garage as livable space, establish one open parking space in the front
yard, and construct a two story addition with a rear yard setback of 14.7’ where 30’ is
required at 2627 Lincolnwood Drive. The Zoning Board of Appeals’ findings yielded a
positive recommendation of the relief for the rear yard setback, but made no
recommendation regarding the relief to establish one open parking space in the front yard
due to a tied vote of 3-3 regarding the parking variance.
Summary
This property is located on the corner of Lincolnwood Drive and Hartzell Street. The
property currently has a one-car attached garage, which at 11’ wide, is too small to park a
vehicle in and open the vehicle doors to exit. The applicant would like to remove the
existing garage and build a two-story addition utilizing the 220 square foot garage
footprint as well as an additional 44 square foot area directly behind the existing garage in
the rear yard setback, which will match up with the existing nonconforming setback of the
rest of the house. The new construction will feature a mudroom, family room, and
relocated powder room on the first floor, and an additional bedroom and bathroom on the
second floor to make the residence more practical for a family of five. The required
parking space that is currently located in the garage will be relocated to the existing
driveway in the front yard off of Lincolnwood Drive.
With the proposed addition, the existing driveway will remain, and lead directly to the
residence rather than the garage, ending at a large bay window. Required open parking
Memorandum
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is only allowed in rear yards, and is specifically prohibited in front yards, as noted in
Zoning Code Sections 6-8-2-8-A-4, 6-4-6-3-B-18, and 6-16-2-1-C-1. The property at
2627 Lincolnwood Drive is a unique case because of the small lot size and corner lot
designation. The only other possible area for a conforming open parking space on the
property is in the rear yard, which would require a new curb cut off of Hartzell Street, the
relocation of a street light, removal of a large tree, and re-grading of the slope
surrounding the curb cut. Such parking space would not suffice for a vehicle of today’s
size as there is only a width of 14.7’ between the back of the house and the rear property
line, which is not enough space to open the vehicle doors and exit the vehicle. Some
residential properties throughout Evanston park vehicles in driveways on a regular basis,
but those driveways have required parking spaces that are located within garages or in
the rear of the yard. Typical driveway parking is considered “temporary parking” by the
Zoning Ordinance, and is not allowed as required parking unless a variance is granted.
Due to the small size of the existing garage and the hardship of relocating the required
parking to an unpractical location in the rear yard off of Hartzell Street, it appears that the
best alternative is major zoning relief to allow parking in the front yard. As the property
currently stands, any average size vehicle must park in the existing driveway, just as the
applicant proposes with the variance.
Neighborhood Benefit
This use should not cause any type of negative cumulative effect on the surrounding
neighborhood. This area is zoned R1 and is comprised mostly of single family
residences. The applicant has obtained support from many neighbors, who feel the
option of a relocated driveway with open parking off of Hartzell Street would be
detrimental to the neighborhood since a large tree would be removed to make room
for the new driveway.
Comprehensive Plan
Some objectives of the Evanston Comprehensive Plan that apply to the
proposed zoning relief include:
• Maintain the appealing character of Evanston’s neighborhoods while
guiding their change.
• Recognize the effect of housing on the quality of neighborhoods.
The proposed zoning relief would allow for a more practical use of the small
building envelope the property comprises, while maintaining the appropriate
character of the neighborhood.
Legislative History
April 17, 2012: The ZBA recommended the City Council approve the rear yard variance,
but made no recommendation via a tied 3-3 vote regarding the parking variance. At
the time, City staff had recommended denial of the parking variance, but in light of the
difficulties presented regarding the creation and use of a parking space off of Hartzell
Street, City staff now recommends approval of both variances.
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Attachments
Proposed Ordinance 48-O-12
April 17, 2012 ZBA Draft Meeting Minutes
ZBA Findings
Staff memo to the ZBA
ZBA Application Packet
Supplemental ZBA Information
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5/2/2012
48-O-12
AN ORDINANCE
Granting Major Variations Related to Front-Yard Parking
and Rear-Yard Setbacks at 2627 Lincolnwood Drive
in the R1 Single-Family Residential District
WHEREAS, Dawn and Nikolai Larbalestier (the “Applicants”), owners of
the property commonly known as 2627 Lincolnwood Drive (the “Subject Property”),
located within the R1 Single-Family Residential District (“R1 District”) and legally
described in Exhibit A, attached hereto and incorporated herein by reference, submitted
an application seeking approval of Major Variations pursuant to Subsections 6-8-2-8-
(A)-1, 6-8-2-8-(A)-4, 6-4-6-3-(B)-18, and 6-16-2-1-(C)-1 of Title 6 of the Evanston City
Code of 1979, as amended (“the Zoning Ordinance”); and
WHEREAS, the Applicants request Major Variations to the applicable
rear-yard setback requirement and prohibitions on front-yard parking, in order to alter
the existing single-family dwelling on the Subject Property by constructing a two (2)-
story addition in the rear yard, converting the attached garage to habitable space, and
establishing one (1) open parking space in the front yard; and
WHEREAS, on April 17, 2012, the Zoning Board of Appeals (“ZBA”) held
a public hearing, pursuant to proper notice, in case no. 12ZMJV-0020, to consider the
application, received testimony, and made written records and findings whether the
application met the standards for Major Variations set forth in Subsection 6-3-8-12-(E)
of the Zoning Ordinance; and
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48-O-12
~2~
WHEREAS, the ZBA recommended the City Council deny the application
for Major Variations to allow front-yard parking and issued no recommendation
regarding the application for a Major Variation to the applicable rear-yard setback
requirement; and
WHEREAS, at its meeting of May 14, 2012, the Planning and
Development Committee of the City Council (the “P&D Committee”) considered the
ZBA’s findings and recommendations, rejected those regarding the proposed front-yard
parking, and recommended City Council approve all the requested Major Variations; and
WHEREAS, at its meetings of May 14, 2012 and May 29, 2012, the City
Council considered and adopted the recommendations of the P&D Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby adopts the ZBA and P&D
Committee’s records, findings, and recommendations, and hereby approves, pursuant
to Subsection 6-3-8-10-(D) of the Zoning Ordinance, the Major Variations on the Subject
Property applied for in case no. 12ZMJV-0020.
SECTION 3: The Major Variations approved hereby are:
(A) To permit open, off-street parking in the front yard of the Subject Property.
Subsections 6-8-2-8-(A)-1 and 6-16-2-1-(C)-1 of the Zoning Ordinance prohibit
such parking.
(B) To permit one (1) open off-street parking space approximately forty-five feet (45’)
from the rear lot line of the Subject Property. Subsection 6-4-6-3-(B)-18 of the
Zoning Ordinance requires open, off-street parking to be within thirty feet (30’) of
the rear lot line.
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48-O-12
~3~
(C) To permit a rear-yard setback of fourteen and seven-tenths feet (14.7’).
Subsection 6-8-2-8-(A)-4 of the Zoning Ordinance requires a rear-yard setback of
thirty feet (30’) for residential structures in the R1 District.
SECTION 4: Pursuant to Subsection 6-3-8-14 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Major Variations granted
by the terms of this ordinance, violation of any of which shall constitute grounds for
revocation thereof, pursuant to Subsection 6-3-10-6 of the Zoning Ordinance:
(A) Compliance with Requirements: The Applicants shall develop and use the
Subject Property in substantial compliance with all applicable legislation, with the
testimony and representations of the Applicants to the ZBA, the P&D Committee,
and the City Council, and the approved plans and documents on file in this case.
(B) Recordation: The Applicants shall, at their cost, record a certified copy of this
ordinance, including all Exhibits attached hereto, with the Cook County Recorder
of Deeds, and provide proof of such recordation to the City, before the City may
issue any construction permits pursuant to the Major Variations authorized by the
terms of this ordinance.
SECTION 5: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicants” shall be read as “Applicants’ agents, assigns,
and successors in interest.”
SECTION 6: Except as otherwise provided for in this ordinance, all
applicable regulations of the Zoning Ordinance and the entire City Code shall apply to
the Subject Property and remain in full force and effect with respect to the use and
development of the same.
SECTION 7: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 8: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
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48-O-12
~4~
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 9: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 10: The findings and recitals herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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48-O-12
~5~
EXHIBIT A
LEGAL DESCRIPTION
THE WEST ½ OF LOT 11 IN WESTERLAWN, A SUBDIVISION OF LOTS 9, 10, 11 AND 12 IN
COUNTY CLERK’S DIVISION OF THE SOUTHEAST FRACTIONAL ¼ OF SECTION 33, TOWNSHIP 42
NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT
THEREOF RECORDED DECEMBER 17, 1915 IN BOOK 140 OF PLATS, PAGE 37 AS DOCUMENT
5772065, IN COOK COUNTY, ILLINOIS.
PIN: 05-33-429-001-0000
COMMONLY KNOWN AS: 2627 Lincolnwood Drive, Evanston, Illinois.
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DRAFT NOT APPROVED
MEETING MINUTES
ZONING BOARD OF APPEALS
Tuesday, April 17, 2012
7:30 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
2627 Lincolnwood Drive ZBA 12ZMJV-0020
Bruce Rogers, architect for Dawn & Nikolai Larbalestier, property owners, applies for
major zoning relief to construct a two story addition in the rear yard, convert an attached
garage to livable space, and establish one open parking space in the front yard. The
applicant requests a rear yard setback of 14.7’ where 30’ is required (Zoning Code
Section 6-8-2-8-A-4), and to establish one open parking space in the front yard (Zoning
Code Sections 6-4-6-3-B-18, 6-8-2-8-A-1, 6-16-2-1-C-1). The Zoning Board of Appeals
makes a recommendation to City Council, the final determining body.
Supplemental information was passed out to the Zoning Board members that included
emails from adjacent property owners in support of the proposal, a map showing the
relative location of the supporters, and a packet from the applicant.
Ms. Klotz clarified Lincolnwood Drive is considered the front yard and Hartzell Street is
considered the street side yard.
Mr. Larbalestier explained the proposal and addressed the Standards regarding the
parking variance, as noted in the applicant’s supplemental packet.
Ms. Berns asked the property owner if he considered leaving the garage as is and just
adding a second story above it to keep the garage parking, and Mr. Larbalestier replied
that it was considered, but there is a need for added living space on the first floor as
well. He also added that constructing a new driveway off of Hartzell Street would add
more concrete on the property, and the car doors would not be able to open in that
location due to the 14.7’ width of the rear yard.
Bruce Rogers added that the option of creating a half story on the residence for added
living space was not practical because the entire roof would have to be lifted.
Brian Farrel, 2622 Lincolnwood Drive, explained that as a neighbor to the west, he would
like to see the existing owners remain and continue to improve the property. Jason
Ross, 2621 Lincolnwood Drive, noted that the proposal will not impact anyone and he
would like the owners to remain in the neighborhood as well. Liza Kirkpatrick, 2904
Hartzell Street, explained that she has no issue with the proposal, and she understands
the situation because she has a similar garage that does not fit a vehicle. Ms.
Kirkpatrick added that many homes in that area have small garages that force
residences to park in driveways.
The Zoning Board then entered into deliberation:
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DRAFT NOT APPROVED
Mr. Gingold noted that squaring off the house in the back corner is the minimal change
necessary to create more livable space and had no problem with that portion of the
proposal.
Ms. Wineberg stated there would be a greater negative impact by adding a garage in the
rear yard off of Hartzell Street, and the proposal makes sense because the homeowners
do not currently utilize the garage for parking anyway. Mr. Matt Rogers explained that
once the garage is removed, there will be a driveway that does not lead to a garage – it
will lead to living space. The driveway will then become a parking pad, not a driveway.
Mr. Gingold added that the driveway is effectively being used as a parking pad anyway,
and that the variance will not change the character of the neighborhood in any way since
other properties have the same issue.
Chairman Summers added that the City does not want front yard parking spaces,
however this is clearly a unique property. Ms. McLennan added that she does not
usually want front yard parking, but this case is unique because we do not want to add a
driveway on Hartzell Street and cut down a tree, and the need for a family room for
family of five is understandable. It seems to be a reasonable request for the footprint of
the building, but turning the driveway into a front yard parking space is an issue.
The Standards were then discussed for the rear yard setback:
1) Yes
2) Yes
3) Yes
4) Yes
5) Yes
6) Yes
7) Yes
The Standards were then discussed for the front yard parking variance:
1) Yes
2) Yes – Mr. Gingold, Ms. McLennan, Ms. Wineberg
No – Chairman Summers, Mr. Matt Rogers, Ms. Berns
3) Yes – all ZBA members except Chairman Summers
4) Yes – Mr. Gingold, Ms. McLennan, Ms. Wineberg
No – Chairman Summers, Mr. Matt Rogers, Ms. Berns
5) Yes
6) Yes – Mr. Gingold, Ms. McLennan, Ms. Wineberg
No – Chairman Summers, Mr. Matt Rogers, Ms. Berns
7) Yes – Mr. Gingold, Ms. McLennan, Ms. Wineberg
No – Chairman Summers, Mr. Matt Rogers, Ms. Berns
A motion was approved 6-0 to recommend approval of the rear yard setback variance.
A motion was made to recommend approval of the front yard parking variance. The
Zoning Board voted 3-3 for the parking variance, so the variance will move forward to
City Council with no recommendation from the Zoning Board.
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FF II NN DD II NN GG SS
FOR STANDARDS OF
VV AA RR II AA TT II OO NN SS
In the case of
after conducting a public hearing on April 17, 2012, the Zoning Board of Appeals makes
the following findings of fact, based upon the standards for special uses specified in
Section 6-3-8-12 of the City Code:
Standard Finding
(A) The requested variation will not have a
substantial adverse impact on the use,
enjoyment or property values of adjoining
properties;
__x___Met _____Not Met
6-0
(B) The requested variation is in keeping with
the intent of the zoning ordinance;
______Met _____Not Met
3-3
(C) The alleged hardship or practical difficulty is
peculiar to the property;
__x___Met _____Not Met
5-1
(D) The property owner would suffer a particular
hardship or practical difficulty as
distinguished from a mere inconvenience if
the strict letter of the regulations were to be
carried out;
______Met _____Not Met
3-3
(E) The purpose of the variation is not based
exclusively upon a desire to extract
additional income from the property;
__x___Met _____Not Met
6-0
Case Number: 12ZMJV-0020
Address or
Location:
2627 Lincolnwood Drive
Applicant: Bruce Rogers, architect for Dawn & Nikolai Larbalestier
Proposed
Zoning Relief:
Establish one open parking space in the front yard
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(F) The alleged difficulty or hardship has not
been created by any person having an
interest in the property;
______Met _____Not Met
3-3
(G) The requested variation is limited to the
minimum change necessary to alleviate the
particular hardship or practical difficulty
which affects the property;
______Met _____Not Met
3-3
and, based upon these findings, and upon a vote of
__3__ in favor & __3__ against
recommends to the City Council
____ approval
____ denial
__________________________________________ Date: _____________
Lori Summers
Zoning Board of Appeals Chairman
Attending: Vote:
Aye No
__x__ Lori Summers ____ _x__
__x__ Mary Beth Berns ____ _x__
__x__ Beth McLennan _x__ ____
__x__ Matt Rodgers ____ _x__
_____ Andrew Gallimore ____ ____
__x__ Scott Gingold _x__ ____
__x__ Clara Wineberg _x__ ____
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FF II NN DD II NN GG SS
FOR STANDARDS OF
VV AA RR II AA TT II OO NN SS
In the case of
after conducting a public hearing on April 17, 2012, the Zoning Board of Appeals makes
the following findings of fact, based upon the standards for special uses specified in
Section 6-3-8-12 of the City Code:
Standard Finding
(A) The requested variation will not have a
substantial adverse impact on the use,
enjoyment or property values of adjoining
properties;
__x___Met _____Not Met
6-0
(B) The requested variation is in keeping with
the intent of the zoning ordinance;
__x___Met _____Not Met
6-0
(C) The alleged hardship or practical difficulty is
peculiar to the property;
__x___Met _____Not Met
6-0
(D) The property owner would suffer a particular
hardship or practical difficulty as
distinguished from a mere inconvenience if
the strict letter of the regulations were to be
carried out;
__x___Met _____Not Met
6-0
(E) The purpose of the variation is not based
exclusively upon a desire to extract
additional income from the property;
__x___Met _____Not Met
6-0
Case Number: 12ZMJV-0020
Address or
Location:
2627 Lincolnwood Drive
Applicant: Bruce Rogers, architect for Dawn & Nikolai Larbalestier
Proposed
Zoning Relief:
Rear yard setback of 14.7’ where 30’ is required
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(F) The alleged difficulty or hardship has not
been created by any person having an
interest in the property;
__x___Met _____Not Met
6-0
(G) The requested variation is limited to the
minimum change necessary to alleviate the
particular hardship or practical difficulty
which affects the property;
__x___Met _____Not Met
6-0
and, based upon these findings, and upon a vote of
__6__ in favor & __0__ against
recommends to the City Council
__x__ approval
____ denial.
__________________________________________ Date: _____________
Lori Summers
Zoning Board of Appeals Chairman
Attending: Vote:
Aye No
__x__ Lori Summers _x__ ___
__x__ Mary Beth Berns _x__ ___
__x__ Beth McLennan _x__ ___
__x__ Matt Rodgers _x__ ___
_____ Andrew Gallimore ___ ___
__x__ Scott Gingold _x__ ___
__x__ Clara Wineberg _x__ ___
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For City Council meeting of May 14, 2012 Item P4
Ordinance 39-O-12: Amending the Zoning Ordinance Related to Home Occupations
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director, Community and Economic Development Department
Dennis Marino, Manager, Planning and Zoning Division
Melissa Klotz, Zoning Planner
Subject: Proposed Ordinance 39-O-12, Amending Portions of the Zoning
Ordinance Related to Home Occupations
Date: May 2, 2012
Recommended Action
Staff recommends that the Planning & Development Committee (P&D) and City Council
adopt Ordinance 39-O-12 as revised. Staff also recommends consideration of an
amendment to the Ordinance to require that a parking plan be submitted to the Zoning
Administrator for approval by major home occupations that will have employees working
in the home who do not live in the home where the home occupation is occurring. Major
home occupations require a permit, minor home occupations do not.
Summary
Proposed Ordinance 39-O-12 amends the Zoning Ordinance to reflect the
recommendations of the Plan Commission based on a referral of a previous draft of this
proposed Ordinance by the P&D Committee during its February 13, 2012 meeting.
Discussion
The Plan Commission agreed with the previous draft of the proposed ordinance
concerning the list of added prohibited home based occupations and recommended that
garages may be used for any permitted home occupation permitted provided it uses
less than 50% of the garage. Garages are not currently permitted to be used by home
based occupations.
The Plan Commission also supported the prohibition of outdoor display or storage of
materials, goods, supplies or equipment on the premises, except for lawfully parked
vehicles.
Memorandum
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The Plan Commission supported the addition of the following uses to the prohibited list
of home occupations due to the fact that these uses cause negative impacts on
surrounding residential properties.
1) Commercial rug/carpet cleaning/repair businesses when the rugs and/or carpets
are cleaned and /or repaired on the premises.
2) Swimming pool cleaning/supply businesses when chemicals for said business
are stored on the premises.
3) Landscaping businesses when equipment, supplies, and/or other materials for
said businesses are stored on the premises.
Staff recommends the requirement of a parking plan submittal for major occupations
that have employees working in the business because of problems that have occurred
where employees have parked all day on a congested residential street and restricted
use of street parking by local residents. In many cases employee parking would not be
a problem where there is excess parking supply on the street, but the submittal of a
parking plan and staff’s evaluation of the block’s capacity to absorb the added parking
demand will help prevent unintended negative impacts. If the parking capacity is not
adequate to absorb the employee parking, then the applicant will be asked to modify the
plan with off street parking provision before approving the permit for the major home
occupation. This provision was not included in the ordinance because it was not
discussed by the Plan Commission and is now being suggested for consideration by
staff based on Aldermanic input.
Legislative History
Ordinance 39-O-12 was discussed by the Planning & Development Committee on
2/13/12 and referred to the Plan Commission for review and recommendations.
Attachments
Draft Ordinance 39-O-12
February 13, 2012 P&D Committee meeting minutes
July 11, 2011 P&D Committee meeting packet and approved minutes
June 13, 2011 P&D Committee meeting packet & approved minutes
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3/29/2012
39-O-12
AN ORDINANCE
Amending Portions of the Zoning Ordinance
Related to Home Occupations
WHEREAS, on February 21, March 15, and March 21, 2012, the Plan
Commission held a public hearing, pursuant to proper notice, regarding case no.
12PLND-0011, to consider amendments to the text of Title 6 of the Evanston City Code
of 1979, as amended (the “Zoning Ordinance”), specifically regulations for Home
Occupations; and
WHEREAS, the Plan Commission received testimony and made written
findings pursuant to Subsection 6-3-4-5 of the Zoning Ordinance that the proposed
amendment met the standards for text amendments, and recommended City Council
approval thereof; and
WHEREAS, at its meeting of April 23, 2012, the Planning and
Development Committee of the City Council considered and adopted the findings and
recommendation of the Plan Commission in case no. 12PLND-0011 and recommended
City Council approval thereof; and
WHEREAS, at its meetings of April 23 and May 14, 2012, the City Council
considered and adopted the records and recommendations of the Plan Commission and
Planning and Development Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
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39-O-12
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SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: Subsection 6-5-4-(H) of the Zoning Ordinance is hereby
amended to read as follows:
(H) No outdoor display or storage of materials, goods, supplies or equipment shall be
allowed on the premises, except for lawfully parked vehicles.
SECTION 3: Subsection 6-5-4-(K) of the Zoning Ordinance is hereby
amended to read as follows:
(K) Garages or carports, whether attached or detached, shall not may be used for
any Home Occupation other than for the storage of an automobile used for such
home occupation so long as use thereof, related to the Home Occupation, is
subordinate in area, extent, and purpose to the principal, residential use.
SECTION 4: Section 6-5-7 of the Zoning Ordinance is hereby amended to
read as follows:
6-5-7: PROHIBITED HOME OCCUPATIONS:
Certain uses by their nature of investment or the impacts related to their operation have
a pronounced tendency, once commenced, to either expand beyond the scope of
activity permitted for Home Occupations, and thereby impair the integrity of the
residential district in which they are located, or exert a negative influence on the
residential neighborhood in which they are located. For this reason, the following uses,
regardless of their compliance with the standards in Sections 6-5-4, 6-5-5 and/or 6-5-6,
are prohibited as Home Occupations:
(A) Any repair of motorized vehicles such as repair or painting of autos, trucks,
trailers, boats, and lawn equipment.
(B) Animal hospitals, kennels, stables or bird keeping facilities.
(C) Barber shops or beauty parlors.
(D) Clubs, including fraternities and sororities.
(E) Funeral chapels or homes.
(F) Medical or dental clinics.
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(G) Restaurants.
(H) Warehousing.
(I) Welding or machine shops.
(J) Commercial rug/carpet cleaning/repair businesses when the rugs and/or carpets
are cleaned and/or repaired on the premises.
(K) Swimming pool cleaning/supply businesses when chemicals for said businesses
are stored on the premises.
(L) Landscaping businesses when equipment, supplies, and/or other materials for
said businesses are stored on the premises.
(J M) Uses that impair the integrity of the residential neighborhood in which they are
located, exert a negative influence on the residential neighborhood in which they
are located, and/or other uses similar to those listed in this Section 6-5-7 as
determined by the Zoning Administrator pursuant to the provisions of Section 6-
3-9, "Administrative Interpretations".
SECTION 5: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 6: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Title that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 7: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 8: This ordinance shall be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
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39-O-12
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Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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APPROVED
Planning & Development Committee Meeting
Minutes of January 23, 2012
City Council Chambers – 7:15 p.m.
Lorraine H. Morton Civic Center
MEMBERS PRESENT: J. Fiske, D. Holmes, A. Rainey, Wilson, M. Wynne
STAFF PRESENT: G. Chen, G. Farrar, S. Griffin, M. Lyons, D. Marino,
B. Newman, J. Nyden, N. Radzevich, E. Thomas, S. Weston
PRESIDING OFFICIAL: Ald. Holmes
I. DECLARATION OF QUORUM
A quorum being present, Chair Holmes called the meeting to order at 7:17 p.m.
II. APPROVAL OF THE JANUARY 9, 2012 MEETING MINUTES
Ald. Fiske moved approval of the minutes, seconded by Ald. Wynne.
The minutes of the January 9, 2012 meeting were approved unanimously 5-0.
III. ITEMS FOR CONSIDERATION
(P1) Ordinance 6-O-12, Granting a Special Use for a Child Daycare Center at
1629 Orrington Avenue For Action
Staff recommends approval of Ordinance 6-O-12 as proposed to be amended,
granting a special use permit for the operation of a Child Daycare Center at 1629
Orrington Avenue. The proposed amended Ordinance 6-O-12 reflects P&D Committee
direction to address two aspects of the application for special use by Bright Horizons
Childcare Centers LLC. This ordinance was introduced at the January 9, 2012 City
Council meeting, and will be considered again at the Planning & Development
Committee meeting January 23, 2012.
Chair Holmes called the public who wanted to speak to the podium:
Marsha Fincher of 1400 Ashland, owns an in-home daycare center. She said her first
concern is for safety and she is concerned that so many children could be evacuated
from such a large space in a serious emergency. She is also concerned with the
safety of the children when being picked up and dropped off in such a congested area.
She said she is not only concerned with safety but also best practices regarding the
rooftop playground, as children need room to run and grass to play and roll around in
and she believes this play area will not provide such an atmosphere. Ms. Fincher said
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Minutes of 1-23-12
Page 2 of 3
best practice would provide the consistency and familiarity that one caregiver a child
becomes used to seeing, which provides security and confidence and she does not
believe this model will provide that. She estimated that with 13.25 children per each of
the 26 rooms proposed, there would need to be 10 teachers in 2 classrooms to
provide optimal development for each infant or toddler. She stated that many children
in Evanston are behind in their development and education. She asked whether the
City is more concerned with filling budget gaps than the development of the children.
She asked whether the City really needs another day care center.
Chair Holmes thanked Ms. Fincher.
Ald. Wilson moved to recommend Ordinance 6-O-12 as amended for action,
seconded by Ald. Rainey.
The Committee voted unanimously 5-0 to recommend Ordinance 6-O-12 as
amended for action.
IV. ITEMS FOR DISCUSSION
(PD1) Discussion of Draft Ordinance XX-O-12, Amending Various Portions of the
Zoning Ordinance to Expand the List of Prohibited Home Based Businesses
Staff recommends that the Planning & Development Committee refer the enclosed
draft Ordinance to the Plan Commission for consideration and recommendation back
to the Planning & Development Committee as a text amendment to the Zoning
Ordinance.
Ald. Rainey moved to refer Draft Ordinance XX-O-12 to the Plan Commission for
consideration, seconded by Ald. Wynne.
Ald. Rainey said she has a few landscapers in her ward who have trucks and
equipment which they keep in the rear of the homes and she would hate to see them
not allowed to run their businesses out of their homes, which are beautifully
landscaped, and about which no neighbors have complained. Neighbors, in fact,
employ them as their landscapers.
Ald. Wilson agreed that he has a similar concern in that he does not want to harm
those whose businesses do not impose on their neighbors. He added, regarding
Subsection C, which addresses storage, that there are young people who mow lawns
and keep their lawn mowers in their garages. He said the Ordinance needs to be
tailored further.
Chair Holmes said the complaints in her ward are about landscapers who keep trucks
and supplies and other equipment in their garages and whose trucks take up parking
spaces on the block, and that people have a right to peace. She understands that
some are not nuisances but wondered how a law can exclude only some. She said a
computer repair business is different than having soil and bushes stored in garages.
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Minutes of 1-23-12
Page 3 of 3
Ald. Wilson argued that the law should not prevent someone from, for example, fixing
bicycles in his or her garage. He said he would hate to take away someone’s
livelihood that needs to work out of their home.
Steve Griffin, Director of Community and Economic Development, clarified that the
intent of the Ordinance is that the business would not be set up to run completely out
of the garage. He reminded the Committee that landscaping was one of the bigger
concerns. He suggested that the Ordinance be worded to work around incidental use
of the garage as opposed to complete use of the garage.
Ald. Rainey suggested that the Ordinance require landscapers to get a special permit
which requires a specified amount, of signatures, for example 100, from neighbors
stating that they approve of the business. She said she does have one landscaper
who is a nuisance in her ward, but most are not. She agreed with Ald. Wilson about
not wanting to put someone out of business and said home based businesses may be
a result of the economy, to which Chair Holmes replied that this problem has been
going on for 5 years and she does not want to blame the economy.
The Committee voted unanimously 5-0 to refer Draft Ordinance XX-O-12 to the
Plan Commission for consideration and referral back to the Planning &
Development Committee.
V. COMMUNICATIONS
There were no communications.
VI. ADJOURNMENT
The meeting was adjourned at 7:35 p.m.
Respectfully submitted,
Bobbie Newman
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For Planning &Development Committee meeting of January 23, 2012 Item PD1
Ordinance XX-O-12 Amending Portion of the Zoning Ordinance Expanding the List of
Prohibited Home Based Businesses
For Discussion
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director of Community and Economic Development Dept.
Dennis Marino, Manager, Planning and Zoning Division
Melissa Klotz, Zoning Planner
Subject: Discussion of Draft Ordinance XX-O-12, amending various portions of
the Zoning Ordinance to expand the list of prohibited home based
businesses
Date: January 18, 2012
Recommended Action
Staff recommends that the Planning & Development Committee refer the enclosed
draft Ordinance to the Plan Commission for consideration and recommendation back
to the Planning & Development Committee as a text amendment to the Zoning
Ordinance. The Plan Commission reference should include a deadline for a Plan
Commission action that would enable the Planning & Development Committee to
consider this Ordinance for its meeting on February 27, 2012. In addition to the
referral of the draft Ordinance to the Plan Commission that would increase the number
of prohibited home based businesses that are incompatible with residential
neighborhoods, staff recommends that the City establish a voluntary registry for all
home based businesses at no cost to the home based business. All home based
businesses would be encouraged to join the registry thereby providing the City an
inventory of home based businesses of all types, not just the major home based
businesses requiring a permit. This registry could be published on the City’s website.
Summary
Multiple discussions have occurred in 2011 meetings of the Planning & Development
Committee and the Zoning Committee of the Plan Commission concerning the need to
address the negative impacts of some home based businesses. These discussions
also highlighted the importance of home based businesses as a form of economic
development, especially in difficult economic times, provided they are compatible with
residential neighborhoods.
Memorandum
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The types of businesses identified previously as not being compatible with residential
neighborhoods based on specific incidents were: landscaping businesses, swimming
pool cleaning and supply businesses and commercial rug cleaning & repairing
businesses. The draft ordinance enclosed lists these businesses as prohibited home
based businesses in certain circumstances. Commercial rug/carpet cleaning
businesses would be prohibited when the rugs and/or carpets are cleaned and repaired
on the premises of the home occupation. Swimming pool cleaning/supply and/or
landscaping or construction businesses would be prohibited when equipment, supplies
and/or other materials are stored on the premises of the home occupation.
The voluntary registry that staff recommended previously in this memorandum for all
home based businesses would provide a method of creating an inventory for home
based businesses in the City, including those home based businesses that do not
require a permit. This can also be a method for communication with home based
businesses including making these businesses aware of economic opportunities. It will
also help communication about other services as well as informing businesses of the
existing City regulations and requirements for home based businesses. Staff research
has not identified an existing Illinois municipality that takes this approach on a voluntary
basis, but there are a few examples of voluntary registry efforts by government
nationally. One example is in Virginia where home based child care services in the
home serving five or fewer children can register with the Virginia Department of Social
Services even though home based entities of this type are not required to secure a state
license.
Staff has also conducted additional research among peer group Big Ten University
cities recently to determine their approach to regulation and encouragement of home
based businesses. Iowa City’s regulatory approach is similar to Evanston. It requires a
permit for certain home businesses that are more likely to impact neighbors, but does
not require a permit for smaller home based businesses. Madison, Wisconsin; Lansing,
Michigan; Bloomington, Indiana; and Ann Arbor, Michigan do not require licenses or
registration of home based businesses. Urbana, Illinois does require licensing.
As stated in previous reports to the Planning and Development Committee, five of the
seven nearby Chicago area communities surveyed (Glenview, Park Ridge, Oak Park,
Niles and Arlington Heights) require the licensing or registration of home based
businesses while two do not require a license or registration (Skokie and Highland
Park). Home based businesses licensed by the state preempt the ability of
municipalities to also license these businesses, but such businesses are not exempt
from local government zoning requirements. Examples of state licensed businesses are
realtors, mortgage bankers, doctors and day care centers.
Park Ridge and Arlington Heights list home based businesses on their websites
generated through their permit requirements.
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Comparison of Other Communities
Municipality License/Registration
Required? Fee Listed
Online?
Glenview Y $35 (annual) no
Park Ridge Y $20 yes
Oak Park Y $25 no
Niles Y $35 no
Arlington Heights Y $0 yes
Skokie N -- --
Highland Park N -- --
Bloomington, IN (Big 10) N -- --
Iowa City, IA (Big 10) Y (certain home occupations only) $0 no
Urbana, IL (Big 10) Y $0/$50 no
Ann Arbor, MI (Big 10) N -- --
Madison, WI (Big 10) N -- --
Lansing, MI (Big 10) N -- --
The packets submitted for the July 11, 2011 and June 13, 2011 P&D Committee
meetings have been enclosed as well as the approved minutes of each meeting.
Background
Chapter 5 of the Zoning Ordinance regulates allowable home based businesses in
Evanston. Examples of allowed home based businesses are attorneys, therapists,
telephone sales and dressmaking, among others. Chapter 5 also lists occupations
prohibited from being legal home based businesses. These prohibited occupations
include animal hospitals, barbershops, medical or dental clinics, and welding shops,
among others. The City further categorizes allowable home based businesses as Major
Home Occupations or Minor Home Occupations. A Major Home Occupation (MHO)
allows a home based business to use a higher percentage of their home for an
allowable business than a Minor Home Occupation, 25% to 15%. A MHO also allows a
higher number of on-site employees (2 non-residents compared to none), and a higher
number of on-site client visits (12 over a 24 hour period compared to 6), among other
differences.
Due to differences in the intensity of Major and Minor Home Occupation uses, the City
issues Major Home Occupation businesses a permit. For a Major Home Occupation
permit, the City charges an eligible business a one-time $25 fee. For an eligible Minor
Home Occupation business, the business may operate without a Certificate of Zoning
Compliance and the City does not assess a fee. The lack of a need for a permit
corresponds to the historical low impact of minor home occupation to surrounding
residents.
Attachments
Draft Ordinance XX-O-12
July 11, 2011 P&D Committee meeting packet and approved minutes
June 13, 2011 P&D Committee meeting packet & approved minutes
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For City Council meeting of May 14, 2012 Item P5
Ordinance 38-O-12, Amending the Zoning Ordinance Regarding Bed & Breakfast
Establishments
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director, Community and Economic Development
Dennis Marino, Manager, Planning & Zoning
Craig Sklenar, General Planner, Planning and Zoning
Subject: Additional Research for Ordinance 38-O-12, Amending Various Portions
of the City Code Relating to Bed & Breakfast Establishments
Date: May 4, 2012
Summary
During its meeting of April 23, 2012, the Planning and Development Committee
requested the following:
1. Information about other local governments and how they regulate Bed and
Breakfast establishments
2. Definition of special events as intended in the proposed ordinance
3. Examples of distance requirements if adopted in Evanston and what they
represent block by block
Discussion
The P&D Committee inquired about the following topics concerning local regulations of
Bed and Breakfasts:
A. Ownership definitions of a property to be used as a Bed and Breakfast
Establishment
B. Parking Requirements for a Bed and Breakfast
C. Distance requirements between Bed and Breakfast Establishments
Ownership Requirements
Several communities have been contacted to determine how they regulate bed and
breakfast establishments. The municipalities surveyed do reference the type of owner
necessary to establish a Bed and Breakfast in their respective definitions of Bed and
Breakfast. Generally most require the owner of the property to reside on-site and
manage the Bed and Breakfast. The following matrix identifies the city and their
respective definitions used to require ownership for Bed and Breakfast Establishments:
Memorandum
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City Ownership Definition
Urbana, IL Bed and Breakfast Inn: A converted single-family detached dwelling in which
rooms are rented to transient guests on an overnight basis. A dining area that
is open to both guests of the Inn and to the public as a restaurant and retail
sales are permitted activities within a Bed and Breakfast Inn if they are
subordinate to the use of the Inn for lodging. (Ord. No. 9596-57, 11-20-95)
Bed and Breakfast, Owner Occupied: An owner-occupied single-family
dwelling or part thereof where rooms are rented to transient guests on an
overnight basis. A bed and breakfast shall be subordinate to the principal use
as a single-family dwelling.
Champaign, IL “The property shall be owner-occupied and the owner shall be the operator of
the establishment.”
Oak Park, IL “…the owner either resides or which the owner controls while residing
in a residence adjacent thereto…”
Madison, WI “…is the owner’s personal residence, is occupied by the owner at the time of
rental and while renters are on the premises…”
Charlottesville, VA “…operated within a single family residence which is owner occupied and
managed…”
Parking Requirements
Off-street parking is required for every Bed and Breakfast ordinance reviewed for this
research. However where this parking is located varies based on municipality. Below is
a matrix highlighting those differences:
City Parking
Requirement Off-site parking allowance
Urbana, IL
1 space for every living
or sleeping room, plus 2
if owner-occupied
A required parking facility that is otherwise permitted on a lot
other than the lot where the principal use is located must also
comply with the following requirements:
(1) It must be on a lot located in the same zoning district as the
principal use, unless and except to the extent it is permitted on a
lot in a different zoning district in Table VII-A of this Article.
(2) It must be on a lot that is within 600 feet of the lot where the
principal use is located, except that if it is located within the SF1,
Single-Family District, the SF2 Single-Family and Two-Family
District, the IT-SF1 In-Town Single-Family District, or the IT-SF2
In-Town Single-Family and Two-Family District, it must be
located on a lot that is immediately adjacent to the lot where the
principal use is located.
Champaign, IL 1 space for every guest
room
No off-street parking requirement concerning parking on site of
use.
Oak Park, IL
1 space per dwelling
unit plus 1 space per
guest room
Off-street parking spaces for buildings or uses that are permitted
in any residential district shall be located on the same lot as the
building or use served, except that for multiple-family dwellings,
which, upon the effective date of this Zoning Ordinance, are
located in a multiple-family dwelling district, a number of off-
street parking spaces not to exceed the minimum number of
required parking spaces may be developed or enlarged on a
vacant lot not more than 500 feet from the lot served (“off-lot
parking spaces") provided:
(1) Such off-lot parking spaces are located in the same or a less-
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restrictive zoning district;
(2) Such off-lot parking spaces are developed and maintained as
an accessory use to such multiple family dwellings and used
solely in connection therewith.
Madison, WI
1 space per guest room,
plus all off-street parking
provided for owner
vehicles
All parking spaces required by this ordinance shall be located on
the same zoning lot as the use served except that parking
facilities may be located on land other than the zoning lot on
which the building or use served is located, provided:
(1) Such parking facilities are located within one thousand
(1,000) feet walking distance of a main entrance to the use
served and are subject to the provisions of the district within
which such parking is located
Charlottesville,
VA
0.3 Parking spaces per
guest room.
Parking Off Site
Off-site spaces shall be within one thousand four hundred
(1,400) feet of the use or structure served. For the purpose of
this requirement, distance from parking spaces to the use or
structure served shall be measured in a straight line from the
nearest parking space to the use served.
Distance Requirements
Distances between Bed and Breakfasts vary from no regulation to up to 1000’ in
distance between operating establishments
City Distance Requirements
Urbana, IL No Distance Requirements
Champaign, IL No Distance Requirements
Oak Park, IL
No such bed and breakfast shall be located within 500 feet of one another. However, this
spacing requirement may be waived and a special use issued by a 2/3 vote of the Board of
Trustees if the cumulative effect of such uses would not alter the residential character of the
neighbor or have an adverse impact on surrounding properties.
Madison, WI
No establishment shall be within (variable) feet of any other such establishment, measured
lot line to lot line.
Madison determines distance requirements by zoning districts:
R1 = 1000’
R3, R5, R6 = 500’
Charlottesville,
VA No Distance Requirements
Definition of special events as intended in the proposed ordinance
The Planning and Development Committee also requested clarification on the definition
of special events as proposed in Ordinance 38-O-12.
Section 2(J) states of the proposed Ordinance states that no special events may be
held at any Bed and Breakfast Establishment in a Residential District unless the
resident owner-operator(s) first obtain(s) a certificate of Zoning Compliance from the
Zoning Administrator pursuant to Section 6-4-8 of the Zoning Code, as amended.
Section 3 of Ordinance 38-O-12 creates a definition of Special Events in Bed and
Breakfast Establishments as any event in the Bed and Breakfast attended by residents
and guests (occupants of the Bed and Breakfast), and for which the resident owner-
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operator receives compensation. The ordinance restricts these special events for non
residents and non-guests (room occupants) to not more than one event in any calendar
year.
Examples of distance requirements if adopted in Evanston and what they represent
block by block
The attached map shows graphically the implication of four distance requirements: 100’
radius, 250’ radius, 500’ radius and 1000’ radius.
Legislative History
04/23/12 Planning and Development Committee Meeting reviewed and discussed
Ordinance 38-O-12. Discussion was tabled to allow for further information to be
provided to the Committee for consideration.
Attachments
Proposed Ordinance 38-O-12
05/04/12 Map concerning distance requirements for Bed and Breakfasts
4/23/12 Council Transmittal Memo and all B&B related materials
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3/29/2012
38-O-12
AN ORDINANCE
Amending Various Portions of the City Code
Relating to Bed and Breakfast Establishments
WHEREAS, on October 26, November 30, and December 13, 2011, and
January 17, February 15, March 14, and March 21, 2012, the Plan Commission held a
public hearing, pursuant to proper notice, regarding case no. 11PLND-0026 to consider
various amendments to the text of Title 6 of the Evanston City Code of 1979, as
amended (the “Zoning Ordinance”), relating to the “Bed and Breakfast Establishment”
Use; and
WHEREAS, the Plan Commission received testimony and made written
findings pursuant to Section 6-3-4-5 of the Zoning Ordinance that the proposed
amendments met the standards for text amendments, and recommended City Council
approval thereof; and
WHEREAS, at its meeting of April 23, 2012, the Planning and
Development Committee of the City Council considered and adopted the findings and
recommendation of the Plan Commission in case no. 11PLND-0026 and recommended
City Council approval thereof; and
WHEREAS, at its meetings of April 23 and May 14, 2012, the City Council
considered and adopted the records and recommendations of the Plan Commission and
the Planning and Development Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
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SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: Section 6-4-7 of the Zoning Ordinance is hereby amended
to read as follows:
6-4-7: BED AND BREAKFAST ESTABLISHMENTS:
A Bed and Breakfast Establishment is an owner-occupied single-family or two-family
dwelling where short-term lodging and morning meals are provided for compensation.
The following general requirements shall apply to Bed and Breakfast Establishments:
(A) Location: The Bed and Breakfast Establishments shall be located within and
accessory to an owner-occupied single-family or two-family residential structure.
(B) Maximum Bedrooms Allowed: Subject to the Special Use provisions in each
zoning district, up to a maximum of five (5) bedrooms may be provided for
registered guests. No additional bedrooms as living quarters for roomers,
permanent guests, or other boarders shall be permitted in conjunction with the
operation of a Bed and Breakfast Establishment. At least one (1) bedroom shall
be reserved for the resident owner-operator(s).
(C) Maximum Stay: The maximum stay by any one guest shall be four (4)
consecutive weeks.
(D) Cooking Limitations: Morning meals shall be the only meals provided for
registered guests only. No cooking facilities shall be permitted in guest rooms.
No additional cooking facilities may be installed after application for a Special
Use Permit for a Bed and Breakfast Establishment, except when such cooking
facilities are to be installed for religious reasons.
(E) Room Locations: Rooms used for guests shall be part of the primary residential
structure and shall not have been specifically constructed for rental purposes.
(F) Guest Parking: Guest parking may shall be provided either on site, off site
pursuant to a lease that the resident owner-operator(s) shall maintain for as
long as he/she/they operate the Bed and Breakfast Establishment, in the rear
off a public alley, and/or along the curb abutting the lot, but at no time shall
guest parking be permitted in any front or side yard.
(G) Licensing: The resident owner-operator(s) shall obtain a license for the
operation of a Bed and Breakfast Establishment from the City of Evanston
Department of Health and Human Services. The license shall be granted for a
period of one year commencing on the date of issuance. Thereafter, the license
may be renewed for a one year period subject to a review by the City Council,
through its Health and Human Services Committee.
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38-O-12
~3~
(H) Revenue Collection: The resident owner-operator(s) shall comply with all the
revenue collection ordinances of the City.
(I) Signage and Lighting: All signage and special lighting shall comply with the Sign
Ordinance of the City.
(J) Special Events: No special events may be held at any Bed and Breakfast
Establishment in a Residential district unless the resident owner-operator(s) first
obtain(s) a Certificate of Zoning Compliance from the Zoning Administrator
pursuant to Section 6-4-8 of this Code, as amended.
(K) Ownership: Any Bed and Breakfast Establishment shall be operated by an
owner or owners who shall reside therein and maintain it as his/her/their
primary residence. Said resident owner-operator(s) shall:
1. have legal or beneficial title interest in the subject property that exceeds
fifty percent (50%); or
2. if said Bed and Breakfast Establishment is owned by a limited liability
company or other corporate entity, own more than fifty percent (50%) of
said entity.
(L) Special Use Non-transferable: Subsection 6-3-5-15-(C) of the Zoning Ordinance
notwithstanding, any Special Use Permit for a Bed and Breakfast Establishment
shall be deemed to relate to, and be for the benefit of, the resident owner-
operator(s), rather than the use and lot in question, except when otherwise
provided in the ordinance approving such a Special Use Permit.
SECTION 3: Subsection 6-4-8-3-(A) of the Zoning Ordinance is hereby
amended by the enactment of a new Subsection 7 thereof, to read as follows:
7. Special Events in Bed and Breakfast Establishments: Events attended by
persons other than residents and guests, and for which the resident owner-
operator(s) receive(s) compensation, shall be allowed in Bed and Breakfast
Establishments, provided that no more than one (1) such event shall be held in
any calendar month.
SECTION 4: Subsection 6-16-1-2 of the Zoning Ordinance is hereby
amended to read as follows:
6-16-1-2: EXEMPTION FROM OFF-STREET PARKING AND LOADING
REQUIREMENTS FOR EXISTING BUILDINGS AND USES:
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38-O-12
~4~
Changes in the use or intensity of use of a building and/or land area, which do not
include construction of a new building, or building addition (i.e., increase in gross floor
area), shall be exempt from the parking and loading requirements of this Chapter,
except in the following cases:
(A) Changes in a use or intensity of a use regarding medical or dental offices in the
Business, Commercial, Office or Transitional Manufacturing districts.
(B) Changes in use to Religious Institution in the Business, Commercial, or
Downtown districts.
(C) Changes in use to Bed and Breakfast Establishment in any district.
SECTION 5: The portion of Subsection 6-16-3-5, Table 16-B of the
Zoning Ordinance, “Schedule of Minimum Off-Street Parking Requirements,” that
relates to Bed and Breakfast Establishments is hereby amended to read as follows:
Bed and Breakfast
Establishments
1 space per guest room plus 1 space for the resident owner-operator(s).
For the purpose of satisfying this requirement, on street parking along the
curb of the specific property may be counted.
SECTION 6: Section 1, “Definitions,” of Chapter 22, “Bed and Breakfast
Establishments,” of Title 8, “Health and Sanitation,” of the City Code is hereby amended
to read as follows:
8-22-1: DEFINITIONS:
BED AND
BREAKFAST
ESTABLISHMENT:
An owner-operator-occupied, single-family or two-family dwelling providing
accommodations for a charge to the public with no more than five (5) Guest
Rooms for rent, in operation more than ten (10) nights in a twelve (12)
month period. Only the breakfast meal may be provided to registered
guests. The service of food to the public for a charge is otherwise
prohibited. Bed and Breakfast Establishments shall not include motels,
hotels, boarding houses, or food service establishments.
BED AND
BREAKFAST
GUEST:
Person or persons staying in a Bed and Breakfast Guest Room overnight,
but not to exceed four (4) consecutive weeks, and having a permanent
residence at an address other than the address of the Bed and Breakfast
Establishment Guest Room temporarily occupied. A Bed and Breakfast
Guest may not stay overnight in any portion of the dwelling unit Bed and
Breakfast Establishment not designated as a Guest Room.
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38-O-12
~5~
SECTION 7: Section 3, “License Application Requirements,” of Chapter
22, “Bed and Breakfast Establishments,” of Title 8, “Health and Sanitation,” of the City
Code is hereby amended to read as follows:
8-22-3: LICENSE APPLICATION REQUIREMENTS:
(A) Each initial application and renewal application for the license required shall be
written upon forms furnished by the Director of Health and Human Services, shall
be filed with said Director, and shall accurately state the following:
1. The full name and address of the Operator(s) in whose name(s) such
license is to be issued;
2. The full name and address of the owner(s) of the building where such use
is proposed to be carried on;
3. The number of rooms in such building and which of such rooms in the
building are to be occupied as Guest Rooms; and
4. The number of persons Bed and Breakfast Guests proposed to be
accommodated or allowed in each Guest Room; and
5. The type of ownership (e.g., sole proprietorship; LLC) and percentage
thereof held by the Operator(s).
(B) Upon receipt of the application and information required by this Chapter, it shall
be the duty of the Director to submit a copy of the application to each of the
following:
Fire Chief
Director of Community and Economic Development
Public Health Director
Assistant Director of Zoning
Assistant Director of Planning
GUEST ROOM: A sleeping room within a residential dwelling unit Bed and Breakfast
Establishment intended to be used for living and sleeping but not for
cooking purposes, by no more than two (2) transient guests per night for a
continuous period not in excess of four (4) consecutive weeks per guest.
OPERATOR: The owner(s) of the Bed and Breakfast Establishment, or the owner's
agent, who is/are required to reside in the Bed and Breakfast
Establishment, or on contiguous property as set forth in Section 6-4-7 of
this Code, as amended.
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38-O-12
~6~
(C) Each of the above Departments or Divisions and the Health Department shall
cause an inspection to be conducted, and no such license shall be issued or
renewed until the Director has received written approval from each Department
or Division. The written approval from the Assistant Directors of Planning and
Zoning shall document of compliance with all applicable zoning requirements.
SECTION 8: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 9: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 10: This ordinance shall be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
SECTION 11: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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Bed and Breakfast Distance Requirement Example 1
Sample Property
Buffer Ring
Building Footprint
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Park
0 100 200 300 400 500 Feet
BnBSampleDistances1.mxd - 5/8/2012
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.1,000’ 500’250’100’519 of 858
For City Council meeting of April 23, 2012
Ordinance 38-O-12, Amending the Zoning Ordinance Regarding Bed & Breakfast
Establishments
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director, Community and Economic Development
Dennis Marino, Manager, Planning & Zoning
Subject: Ordinance 38-O-12, Amending Various Portions of the City Code Relating
to Bed & Breakfast Establishments
Date: April 11, 2012
Recommended Action
The Plan Commission recommends amending the Zoning Ordinance to modify the
regulations concerning bed and breakfast establishments. The Commission and its
Zoning Committee considered the recommended changes proposed in Ordinance 38-O-
12 during several meetings (minutes follow). The Plan Commission initiated its work on
this subject based on aldermanic references from Alderman Fiske and Alderman
Wynne.
Proposal
The proposed Ordinance includes the following changes in the Zoning Ordinance:
1) One bedroom in the bed and breakfast must be reserved for the resident
owner/operator(s) (Letter B of the Proposed Ordinance 38-O-12).
2) No additional cooking facilities may be installed after application for a special
use, except when such cooking facilities are to be installed for religious reasons
(Letter D of 38-O-12).
3) Guest parking shall be provided on site, off site pursuant to lease, in the rear off
a public alley, and/or along the curb abutting the lot. The standard for parking
shall be one space for each reserved room and one space for the
owner/operator(s) (Letter F of 38-O-12).
4) Special events attended by persons other than residents and guests, for which
the resident owner/operator(s) receive(s) compensation shall be allowed
provided that no more than one such event shall be held in any calendar month.
A Certificate of Zoning Compliance shall be required to hold a special event
(Letter J of 38-O-12).
5) The requirements of ownership of a bed and breakfast and its definition are
proposed to be amended so that any bed and breakfast establishment shall be
Memorandum
520 of 858
Page 2
operated by an owner(s) who shall reside therein and maintain it as his/her/their
primary residence. The owner(s) shall have legal or beneficial title interest in the
subject property that exceeds 50%. If the bed and breakfast is owned by a
corporate entity or LLC, the resident owner/operator shall own more than 50% of
the entity (Letter K of 38-O-12).
6) The special use for a bed and breakfast shall be non-transferable and shall be
deemed to relate to, and be for the benefit of, the resident owner/operator(s)
rather than the use and lot in question, except when otherwise provided in the
ordinance approving such a special use permit (Letter L of 38-O-12).
7) Changes in use to a bed and breakfast establishment in any district would be
required to comply with the parking requirements as stated. The bed and
breakfast use is currently exempt within the Zoning Ordinance from the parking
requirements stated in the Ordinance unless there is construction of a new
building or a building addition as part of the establishment of the bed and
breakfast (Section 4 – 6-16-1-12 of 38-O-12).
The proposed Ordinance also makes modifications to the definitions section and license
application requirements, Title 8 of the City Code “Health and Sanitation,” to make
language consistent with the proposed amendment to the bed and breakfast portion of
the Zoning Ordinance.
Discussion
If the City Council wishes to adopt Ordinance 38-O-12, staff suggests consideration of
two modifications:
1) Staff is uncomfortable with the proposed language that the parking requirement
for bed and breakfasts can be met by “parking along the curb” of a public street
in all cases. It would be prudent to require a study to allow this method to meet
the parking requirements provided that the study demonstrates the ability of the
street to absorb the parking demand generated by a bed and breakfast. In some
cases this will work; in other cases, it may not. Staff recommends the proposed
Ordinance be amended to allow parking requirements to be met in this manner if
there is a study demonstrating capacity to absorb parking that is acceptable to
the City Council.
2) The proposed Ordinance permits bed and breakfasts to have one special event
per month. Staff recommends that special events for non guests and people
other than the owner/operator(s)’ family be more limited in frequency due to
concerns about the potential impact on the surrounding neighborhood of a
potential wedding per month, especially from a parking perspective. One special
event per quarter may be an alternative to consider. Another approach to the
authorization of the frequency of special events is to condition each special use
for a bed and breakfast based on the conditions of the site and the neighborhood
in terms of the capacity to absorb special events.
The minutes of the Plan Commission and the Zoning Committee meetings have been
enclosed along with the Ordinance and related packet materials.
Attachments
Proposed Ordinance 38-O-12
3/21/12, 3/14/12 and 2/15/12 Plan Commission meeting minutes
521 of 858
Page 3
1/17/12, 12/13/11, 11/30/11 Zoning Committee meeting minutes
11/23/11 and 10/24/11 Staff Memos to Zoning Committee
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For City Council meeting of May 14, 2012 Item P6
Ordinance 36-O-12 Granting a Planned Development at 635 Chicago Avenue
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Direct of Community & Economic Development
Dennis Marino, Manager, Planning and Zoning Division
Craig Sklenar, General Planner
Melissa Klotz, Zoning Planner
Subject: Ordinance 36-O-12, Granting a Major Variation and Special Use Permits for the
for a Planned Development and Drive-Through Facility Located at 635 Chicago
Avenue (“Walgreens”)
Date: March 12, 2012
Recommended Action
Plan Commission and City staff recommend the adoption of Ordinance 36-O-12, granting
planned development approval, a special use permit for the proposed drive thru (replacing
the existing drive thru) and approval of a major variation for the proposed new Walgreens of
13,968 sf. at 635 Chicago Avenue. Zoning Board of Appeals recommends approval of the
special use for the drive thru and recommends denial of the major variation. This ordinance
was introduced at the April 23, 2012 City Council meeting.
The redevelopment of the Walgreens site and improvements of the Southpoint Plaza on
Chicago Avenue and Keeney Street will complete the south corridor section of Chicago
Avenue south of Kedzie that has been undergoing a transformation for nearly a decade. This
development completes the revitalization and streetscape enhancement of the Chicago
Avenue Corridor from South Boulevard to Kedzie Avenue. The timing of this planned
development is complimentary to the AMLI development adjacent that will include 214 units
of rental housing, work/live units, ground floor retail and a new streetscape on Chicago
Avenue.
Background
Southpoint Plaza has been owned and operated by the Craig Stevens Development
Corporation since the 1980s. The property was previously granted a special use for a drive-
through for the drug store in 1993. The existing strip retail development will be improved with
a new façade and signage. It has been a very stable center with several tenants and
currently has no vacancies.
Memorandum
544 of 858
The existing Walgreens development utilizes a drive-through along the south side of the
building towards the rear. The existing Walgreens building is situated towards the front of the
property, and blocks ingress/egress between the drive-through area/Walgreens parking and
the parking lot for the commercial development to the north (that is on the same lot). The
ingress/egress that serves the existing drive-through is located approximately 60’ from the
drive-through space. This means there is enough stacking for a total of 4 vehicles (counting
the one at the window). The current City requirement for drive-through stacking is a
minimum of 4 spaces, which means the existing drive-through does meet the requirement,
but it does not exceed it. If the existing drive-through backs up with more than 4 vehicles,
those cars will be waiting on Keeney Street.
The proposed development utilizes a new configuration for the drive-through, with a drive-
through lane that parallels the southern property line of the development. This area provides
stacking for 5 vehicles within the drive-through lane, with an overflow area for another 9
vehicles within the parking lot (rather than on Keeney Street as the current site is designed).
This new configuration will help the traffic flow on the property, as well as increase safety at
the ingress/egress. The site reconfiguration allows for a net gain of 21 new parking spaces
on site and will realign the existing parking in the rear of the property with existing parking in
the front.
The major variation is for a rear yard setback of 0’ that abuts a residential district where 10’ is
required. There is a 20’ alley between the proposed Walgreens and the nearest residential
lots that front on Hinman. The typical rear yard setback that is adjacent to a non-residential
district is 0’, however this property is adjacent to a residential district (separated by an alley),
and therefore a 10’ rear yard setback is required. The existing Walgreens building is located
approximately 45’ from the rear property line, however the commercial building that is directly
north of Walgreens (located on the same lot and approximately 5’ north of the current
Walgreens building) has a 0’ rear yard setback. The proposed development pushes the
Walgreens building to the rear of the property, in line with the 0’ rear yard setback of the
northerly commercial building, and moves the parking lot to the front of the property. This
design improves the functionality of the parking lot, ingress/egress, and drive-through
stacking lane. This design also decreases the adverse impact on the residential area that is
located across the alley (to the east) by eliminating the parking area in the rear.
The Zoning Board of Appeals recommended denial of the variation because it does not meet
all of the standards as required for a variation, but it meets some of the standards. Two
members dissented from the majority opinion. The ZBA’s determination for the
recommendation of denial of the variation is from a 2-3 vote from the ZBA which determined
that the requested variance did not meet three of the seven standards for a major variance.
ZBA members determined the following standards are not met:
1. The proposed variance is in keeping with the intent of the zoning ordinance:
2. The proposed variance has a hardship or practical difficulty that is peculiar to the
property
3. The proposed variance if not approved, the property owner would suffer a particular
hardship or practical difficulty as distinguished from a mere inconvenience.
545 of 858
ZBA members were split with 3 who stated that the standards were met versus 2 who
determined the standards were not met. However board members did not vote identical and
pursuant to the rules of the Zoning Board of Appeals, if a member determines that the
variance request does not meet all standards, they are compelled to vote against, resulting
ultimately to three members voting against a recommendation and 2 voting for a
recommendation.
One challenge for this tight urban site has been to accommodate all the trucks that will
deliver to the Walgreens. All truck deliveries except for two per week can easily be
accommodated in the loading area required by the zoning regulations. However two larger
truck deliveries per week do not fit into the loading area. These two Walgreen corporate
deliveries are proposed to be unloaded in the alley (for not more than 1.5 hours) with
sufficient passage for a vehicle while the truck is being unloaded. A second contingency is to
unload the truck in the loading area with it extending somewhat into the sidewalk portion of
the public right a way for a duration not to exceed 1.5 hours. A third contingency is to unload
the truck on Kenney or in another location on the property’s parking lot. The third contingency
is not desirable from a Walgreen’s perspective because it cannot use its special automatic
unloading device that rapidly increases the speed of the unloading. Locating the truck near
the drive-through will impair it operation.
Given that this is a tight urban site, these are the only options feasible after applicant and
staff analysis especially given the requirements of the new Walgreens Building, the parking
configuration, the drive thru location and its enhancement and the requirements of the
Chicago Avenue Streetscape Plan.
Zoning Ordinance
The C1a Commercial Mixed-Use District governs the subject property at 635 Chicago
Avenue. The properties along Chicago Avenue are zoned C1a, however the properties
abutting the alley are zoned R5 General Residential on Hinman Avenue. 6-10-1-9 Section D-
1 requires any development whose lot area is over 30,000 square feet in size must apply for
a Planned Development. The Applicant’s property is 71,417 square feet in size, requiring a
Planned Development for approval by the City Council.
Ordinances Identified for Requested Relief:
6-10-3-3: C1a Commercial Mixed Use District:
SPECIAL USES: The following uses may be allowed in the C1a district, subject to the
provisions set forth in section 6-3-5, “Special Uses”, of this title: Drive-through facility
(accessory only) (among others)
6-10-3-8-D: C1a Commercial Mixed Use District:
YARD REQUIREMENTS, REAR YARD – Rear yard when abutting residential district or
when separated from a residential district by a public alley: building – 10 feet; parking – 10
feet.
546 of 858
Traffic Impact
There is minimal traffic impact within the neighborhood as the development does not add
significant amounts of traffic to the block when compared to existing versus proposed
conditions.
2000 Comprehensive General Plan
The Comprehensive Plan has specific goals and objects to promote the growth and
redevelopment of business, commercial and industrial areas of Evanston. The
redevelopment and site improvements of the property at 635 Chicago Avenue achieve these
goals by retaining a business that is an asset to neighbors. Community members questions
at a public meeting held in February concerned more about where they might be able to pick
up their prescriptions during the time of construction rather than opposing the project all
together. With the addition of the AMLI project adjacent to the applicant’s property, the
neighborhood will see an entire block revitalized by the end of 2013. Construction of the
streetscape will be coordinated with AMLI’s efforts as well.
Legislative History
March 14, 2012 – Zoning Board of Appeals voted 4-1 to recommend approval of a special
use for a drive-through for the proposed planned development.
March 14, 2012 – Zoning Board of Appeals voted 2-3 against to recommend approval to City
Council of a proposed major variation of 0’ setback from a rear yard setback for the proposed
planned development.
March 14, 2012 – Plan Commission voted 8-0 to recommend approval of the proposed
planned development.
Attachments
Ordinance 36-O-12
03/14/12 Staff Report
03/14/12 Joint Meeting of the Plan Commission & Zoning Board of Appeals Meeting Minutes
635 Chicago Avenue Planned Development Application Binder
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3/29/2012
36-O-12
AN ORDINANCE
Granting a Major Variation and Special Use Permits
for a Planned Development and Drive-Through Facility
Located at 635 Chicago Avenue in the
C1a Commercial Mixed Use Zoning District
(“Walgreens”)
WHEREAS, Craig Stevens Development Corp. (the “Applicant”), owner of
the property located at 635 Chicago Avenue, Evanston, Illinois (the “Subject Property”),
legally described in Exhibit A, which is attached hereto and incorporated herein by
reference, applied, pursuant to the provisions of Title 6 of the Evanston City Code,
1979, as amended, (“the Zoning Ordinance”), specifically Section 6-3-5, “Special Uses”,
Section 6-3-6, “Planned Developments”, Section 6-3-8, “Major Variations,” and
Subsection 6-10-1-9, “Planned Developments” in Commercial Zoning Districts, to permit
the construction and operation of a commercial Planned Development and Drive-
Through Facility, with a Major Variation regarding rear-yard setback requirements,
located at the Subject Property in the C1a Commercial Mixed-Use Zoning District (“C1a
District”); and
WHEREAS, the Applicant sought approval to demolish the existing
commercial structure and drive-through on the Subject Property and replace it with a
new commercial structure with a defined gross floor area of approximately thirteen
thousand, nine hundred sixty-eight square feet (13,968 ft.2), with a drive-through and
eighty-three (83) open, off-street parking spaces; and
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36-O-12
~2~
WHEREAS, on March 14, 2012, pursuant to proper notice, the Plan
Commission and Zoning Board of Appeals (“ZBA”) held a joint public hearing on the
application, case nos. 12PLND-0012, 12ZMJV-0013, and 12ZMJV-0014, heard
testimony and received other evidence, and made written findings; and
WHEREAS, the Plan Commission’s written findings state that the
application meets the standards, set forth in Subsections 6-3-5-10 and 6-10-1-9 of the
Zoning Ordinance, for Special Uses and Planned Developments in the C1a District; and
WHEREAS, the Plan Commission recommended that the City Council
approve the application for a Special Use for a Planned Development; and
WHEREAS, the ZBA’s written findings state that the application for a
Drive-Through Facility meets the standards set forth in Subsection 6-3-5-10 of the
Zoning Ordinance for Special Uses, but not the standards for a Major Variation set forth
in Subsection 6-3-8-12-(E); and
WHEREAS, the ZBA recommended the City Council approve the
application for a Special Use for a Drive-Through Facility but deny the application for a
Major Variation; and
WHEREAS, at its meeting of April 23, 2012, the Planning and Development
(“P&D”) Committee considered the findings and recommendations of the
Plan Commission and ZBA, recommended approval of those of the Plan Commission and
those of the ZBA regarding the Planned Development and Drive-Through Facility,
rejected the findings and recommendations of the ZBA regarding the Major Variation, and
recommended City Council approve the Special Uses and the Major Variation; and
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WHEREAS, at its meetings of April 23, 2012 and May 14, 2012, the City
Council considered and adopted the records and recommendations of the P&D
Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as facts and
incorporated herein by reference.
SECTION 2: Pursuant to the terms and conditions of this ordinance, the
City Council hereby grants the zoning relief applied for in case nos. 12PLND-0012,
12ZMJV-0013, and 12ZMJV-0014, to permit the construction and operation of the
Planned Development, Drive-Through Facility, and Major Variation, described herein,
on the Subject Property.
SECTION 3: The City Council hereby grants a Major Variation to permit a
rear-yard setback of zero feet (0’) on the Subject Property, whereas Subsection 6-10-3-
8-(D) of the Zoning Ordinance requires a rear-yard setback of ten feet (10’) for
structures in the C1a District that abut a Residential District.
SECTION 4: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Special Use Permits
and Major Variation granted hereby, violation of any of which shall constitute grounds
for revocation thereof pursuant to Subsection 6-3-10-6 of the Zoning Ordinance:
(A) Recordation: The Applicant shall record, at its cost, a certified copy of this
ordinance, including all exhibits attached hereto, with the Cook County Recorder
of Deeds, before the City may issue any permits related to the construction
and/or operation of the Special Uses and Major Variation hereby authorized.
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(B) Compliance with Applicable Requirements: The Applicant shall develop and
operate the Special Uses and Major Variation authorized by the terms of this
ordinance in substantial compliance with: the terms of this ordinance; the
Development Plans in Exhibit B, which are attached hereto and incorporated
herein by reference; all applicable legislation; the Applicant’s testimony and
representations to the Plan Commission, ZBA, the P&D Committee, and the City
Council; and the approved plans and documents on file in this case.
(C) Litter Collection Plan: The Applicant shall implement and adhere to a Litter
Collection Plan that requires the policing of an area located within a radius of two
hundred fifty feet (250’) of the Subject Property. The Applicant shall police this
area at least once every three (3) hours during the hours the Special Use is in
operation and shall keep it free of all litter, from any source. For the purpose of
this ordinance, “litter” shall include, but is not limited to: food, food waste, and
beverages; solid waste, including paper, wrappings, containers, cardboard,
napkins, straws, utensils, plates, cans, glass, crockery, cigarette butts, ashes and
similar materials; animal waste and dead animals; yard clippings and leaves; and
all other waste materials which, if thrown or deposited as herein prohibited, may
create a danger to public health, safety, or welfare.
(D) Litter Pick-Up Plan: The Applicant and/or the owner of the Subject Property
shall provide and maintain, on the Subject Property, exterior litter receptacles, in
sufficient number and type, and with collections therefrom of sufficient number
and frequency, in the City’s judgment, to contain, with lids tightly shut, all litter
emanating from operation of the Special Use authorized hereby. Litter shall be
collected no less than three (3) times per week, including collections on Sundays
as necessary, in the City’s judgment, to comply with this condition. All litter
receptacles shall be maintained in a clean condition with tight-fitting lids, and
shall be placed on Code-compliant surfaces. The owner of the Subject Property
shall provide adequate space at the rear of and on the Subject Property to
accommodate the litter receptacles and collections required. Within seven (7)
days of written notice from the City to do so, the Applicant and/or the owner of
the Subject Property shall modify the number of litter receptacles and/or the
number of collections therefrom, as directed by the City.
(E) Employee Parking: When driving to work at the Planned Development
authorized by this ordinance, the Applicant and its employees shall not park in
the parking lot on the Subject Property.
SECTION 5: Except as otherwise provided for in this ordinance, all
applicable regulations of the Zoning Ordinance and the entire City Code shall apply to
the Subject Property and remain in full force and effect with respect to the use and
development of the same.
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SECTION 6: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 7: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 8: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 9: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 10: This ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, City Attorney
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36-O-12
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EXHIBIT A
Legal Description
LOT 1 OF THE SOUTHPORT CONSOLIDATION OF LOTS 11 TO 19, BOTH INCLUSIVE, IN BLOCK 2 IN
KEDZIE AND KEENEY’S ADDITION TO EVANSTON IN THE WEST HALF OF THE SOUTHEAST
QUARTER OF SECTION 19, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL
MERIDIAN, IN COOK COUNTY, ILLINOIS, PER PLAT RECORDED MARCH 07, 1984 AS DOCUMENT
NO. 26996718.
PIN: 11-19-407-028-0000
COMMONLY KNOWN AS: 635 Chicago Avenue, Evanston, Illinois.
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EXHIBIT B
Development Plans
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635 Chicago Avenue Planned Development Staff Memo City of Evanston
To: Chair and Members of the Plan Commission
From: Dennis Marino, Manager, Planning and Zoning Division
Craig Sklenar, General Planner
Melissa Klotz, Zoning Planner
Subject: Craig Stevens Development Planned Development,
635 Chicago Avenue, 12PLND-0012, 12ZMJV-0013, 12ZMJV-0014
Date: March 9, 2012
Staff Recommendation
City staff recommends approval of the proposed Planned Development and requested
Special Use for a drive-through facility for Walgreens at 635 Chicago Avenue. City staff
also recommends approval for major zoning relief for a rear yard setback that abuts a
residential district separated by a public alley of 0’ where 10’ is required. The
redevelopment and site improvements of the Southpoint Plaza on Chicago Avenue and
Keeney Street will complete the south corridor section of Chicago Avenue which has
been undergoing a transformation for nearly a decade. This development completes
the economic development revitalization and streetscape enhancement of the Chicago
Avenue Corridor from South Boulevard to Main Street. The timing of this planned
development is synergistic to the development adjacent; the AMLI project which when
completed will house 214 units of rental housing, ground floor retail and a new
streetscape on Chicago Avenue. The applicant has complied with all zoning
requirements, and meets all of the standards of a Planned Development, a Special Use
and a major variance for this district.
Background
Southpoint Plaza has been owned and operated by the Craig Stevens Development
Corporation since the 1980s. The property was granted a special use for a drive-
through for the drug store in 1993. Walgreens has been a leasee for 25 years and the
renewal of the lease also includes a modernization of the store. This includes the new
construction of a 13,968 square feet store and the addition of 36 parking spaces. The
existing strip retail development will remain on site and enjoys 0% vacancy as of today.
Project Description
The existing Walgreens development utilizes a drive-through along the south side of the
building towards the rear. The existing Walgreens building is situated towards the front
of the property, and blocks ingress/egress between the drive-through area/Walgreens
Memorandum
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635 Chicago Avenue Planned Development Staff Memo City of Evanston
parking and the parking lot for the commercial development to the north (that is on the
same lot). The ingress/egress that serves the existing drive-through is located
approximately 60’ from the drive-through space. This means there is enough stacking
for a total of 4 vehicles (counting the one at the window). The current City requirement
for drive-through stacking is a minimum of 4 spaces, which means the existing drive-
through does meet the requirement, but it does not exceed it. If the existing drive-
through backs up with more than 4 vehicles, those cars will be waiting on Keeney
Street.
The proposed development utilizes a new configuration for the drive-through, with a
drive-through lane that parallels the southern property line of the development. This
area provides stacking for 5 vehicles within the drive-through lane, with an overflow
area for another 9 vehicles within the parking lot (rather than on Keeney Street as the
current site is designed). This new configuration will help the traffic flow on the
property, as well as increase safety at the ingress/egress.
The proposed development is also requesting a 0’ rear yard setback. The typical rear
yard setback that is adjacent to a non-residential district is 0’, however this property is
adjacent to a residential district (separated by an alley), and therefore a 10’ rear yard
setback is required. The existing Walgreens building is located approximately 45’ from
the rear property line, however the commercial building that is directly north of
Walgreens (located on the same lot and approximately 5’ north of the current
Walgreens building) has a 0’ rear yard setback. The proposed development pushes the
Walgreens building to the rear of the property, in line with the 0’ rear yard setback of the
northerly commercial building, and moves the parking lot to the front of the property.
This design improves the functionality of the parking lot, ingress/egress, and drive-
through stacking lane. This design also decreases the adverse impact on the
residential area that is located across the alley (to the east) by eliminating the parking
area in the rear.
Zoning Ordinance
The C1a Commercial Mixed-Use District governs the subject property at 635 Chicago
Avenue. The properties along Chicago Avenue are zoned C1a, however the properties
abutting the alley are zoned R5 General Residential on Hinman Avenue. 6-10-1-9
Section D-1 requires any development whose lot area is over 30,000 square feet in size
must apply for a Planned Development. The Applicant’s property is 71,417 square feet
in size, requiring a Planned Development for approval by the City Council.
Ordinances Identified for Requested Relief:
6-10-3-3: C1a Commercial Mixed Use District
SPECIAL USES: The following uses may be allowed in the C1a district,
subject to the provisions set forth in section 6-3-5, “Special Uses”, of this
title:
Drive-through facility (accessory only)
(among others)
6-10-3-8-D: C1a Commercial Mixed Use District
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635 Chicago Avenue Planned Development Staff Memo City of Evanston
YARD REQUIREMENTS, REAR YARD – Rear yard when abutting
residential district or when separated from a residential district by a public
alley: building – 10 feet; parking – 10 feet.
Traffic Impact
There is minimal traffic impact within the neighborhood as the development does not
add significant amounts of traffic to the block when compared to existing versus
proposed conditions.
2000 Comprehensive General Plan
The Comprehensive Plan has specific goals and objects to promote the growth and
redevelopment of business, commercial and industrial areas of Evanston. The
redevelopment and site improvements of the property at 635 Chicago Avenue achieve
these goals by retaining a business that is an asset to neighbors. Community members
questions at a public meeting held in February concerned more about where they might
be able to pick up their prescriptions during the time of construction rather than
opposing the project all together. With the addition of the AMLI project adjacent to the
applicant’s property, the neighborhood will see an entire block revitalized by the end of
2013. Construction of the streetscape will be coordinate with AMLI’s efforts as well.
An evaluation of the proposal as it relates to Comprehensive Plan goals is as follows:
LEGEND
M = Meets Guideline D = Does Not Meet Guideline NA = Does not Apply
LAND USE
Standard Result
Neighborhood assets should be enhanced while recognizing that each
neighborhood contributes to the overall social and economic quality of
Evanston
M
Evanston’s housing stock should continue to offer buyers and renters a
desirable range of choice in terms of style and price
M
Evanston should maintain a diverse range of business and commercial
areas, all of which will be viable locations for business activity
M
Downtown Evanston should be an attractive, convenient, and
economically vital center of diverse activity.
NA
The growth and evolution of Evanston’s institutions should be
supported so long as the growth does not have an adverse impact
upon the residentially-zoned adjacent neighborhoods
NA
PUBLIC FACILITIES
Standard Result
The City of Evanston’s public buildings should be fully accessible,
modernized buildings that serve civic needs and interests of residents.
NA
City parks and recreation areas should be of the highest quality in
order to meet residents various recreation and leisure interests
NA
Utility systems in Evanston should provide reliable, quality service and M
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635 Chicago Avenue Planned Development Staff Memo City of Evanston
support future development throughout Evanston
CIRCULATION
Standard Result
Evanston’s streets should safely, conveniently, and efficiently link
neighborhoods to the rest of the community and to the metropolitan
area
M
Evanston’s parking system should serve the needs of residents,
commuters, employees, shoppers, and visitors to Evanston’s
neighborhoods and business districts
M
Transportation providers should offer safe, convenient, affordable, and
easily accessible transit alternatives to the automobile
M
The safety and convenience of pedestrians and bicyclists should be a
priority
M
COMMUNITY ENVIRONMENT
Standard Result
Buildings and landscaping should be attractive, interesting and
compatible design
M
The historic heritage of Evanston should continue to be identified and
preserved for the benefit of current and future residents
M
The creation of art and arts activities should be recognized and
promoted as a vital component of the local economy
NA
Locally and regionally, natural resources should be preserved and
public health should be promoted through a clean environment
M
Guidelines for Building Design and Exterior Appearance
New Construction/Additions to Existing Buildings
Mass
Scale and Context
Exterior Building Materials
Roofs
Architectural Features
Security and Exterior Lighting
Loading Docks and Refuse Collection Areas
Utilities, Mechanical Equipment, and Stormwater
n/a Wireless Communication Antennas
Parking Structures
n/a Ground Floor Uses
n/a Retail Services
n/a Sidewalk Cafes
n/a Offices
n/a Signage
X Adaptive Reuse of Buildings— Proposed site will be razed of individual
buildings to allow for development of all proposed uses. It is not known if
any adaptive reuse of existing buildings is possible or desirable.
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635 Chicago Avenue Planned Development Staff Memo City of Evanston
Green/LEED buildings
Guidelines for Site Planning
Landscaping
Requirements for Parking Lots
Circulation
n/a Public Art
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635 Chicago Avenue Planned Development Staff Memo City of Evanston
Special Use Standards:
For the ZBA to recommend that City Council grant a special use, the ZBA must find that
the proposed special use:
a) is one of the listed special uses for the zoning district in which the property
lies;
b) complies with the purposes and policies of the Comprehensive General Plan
and the Zoning Ordinance;
c) does not cause a negative cumulative effect in combination with existing
special uses or as a category of land use;
d) does not interfere with or diminish the value of property in the neighborhood;
e) is adequately served by public facilities and services;
f) does not cause undue traffic congestion;
g) preserves significant historical and architectural resources;
h) preserves significant natural and environmental resources; and
i) complies with all other applicable regulations.
For the ZBA to recommend that City Council grant a variance, the ZBA must find that
the proposed variance:
a) will not have a substantial adverse impact on the use, enjoyment or property
values of adjoining properties;
b) is in keeping with the intent of the zoning ordinance;
c) has a hardship or practical difficulty that is peculiar to the property;
d) property owner would suffer a particular hardship or practical difficulty as
distinguished from a mere inconvenience;
e) is not based exclusively upon a desire to extract additional income from the
property or public benefit to the whole will be derived;
f) does not have a hardship or practical difficulty that was created by any person
having an interest in the property; and
g) is limited to the minimum change necessary to alleviate the particular
hardship or practical difficulty.
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DRAFT NOT APPROVED
Page 1 of 4
Plan Commission Minutes
MEETING MINUTES
JOINT MEETING OF THE
ZONING BOARD OF APPEALS AND
PLAN COMMISSION
Wednesday, March 14, 2012
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, Council Chambers
Plan Commission Members Present: Scott Peters (Chair), Jim Ford, Richard Shure, Seth
Freeman, Kwesi Steele, Barbara Putta, David Galloway, Lenny Asaro,
Stuart Opdycke (Associate)
Plan Commission Members Absent: Patricia Ledesma
ZBA Members Present: Lori Summers, Matthew Rodgers, Andrew Gallimore, Clara
Weinberg, Beth McLennan
ZBA Members Absent: Scott Gingold, Mary Beth Berns
Staff Present: Craig Sklenar, Melissa Klotz, Ken Cox, Dennis Marino
Presiding Member: Scott Peters, Chairman Plan Commission;
Lori Summers, Chairwoman ZBA
1. CALL TO ORDER / DECLARATION OF QUORUM
2. PLANNED DEVELOPMENT 12PLND-0012, 12ZMJV-0013, 12ZMJV-0014
635 CHICAGO AVENUE (WALGREENS)
Craig Stevens Development applies for a planned development project to construct
a Walgreens at 635 Chicago Avenue. Section 6-10-1-9-D-1 of the Zoning Code
states any area of the zoning lot to be improved with new construction that is in
excess of 30,000 square feet must apply for a planned development. 635 Chicago
is located in the C1a Commercial Mixed-Use Zoning District, which requires a
special use permit for a drive-through facility to operate. The applicant requests a
rear yard setback that abuts a residential district separated by a public alley of 0’
where 10’ is required (Zoning Code Section 6-10-3-8-D). The Plan Commission and
ZBA will make a recommendation to City Council, the final determining body.
Rick Strusner, property owner of 635 Chicago presented the proposed planned
development to the joint Plan Commission and Zoning Board of Appeals body. The
Zoning Board of Appeals first considered their two case items concerning the proposed
major variance for rear yard setback and the proposed special use of a drive-through
Chairwoman Summers inquired to the number of parking spaces required for the
proposed project. Melissa Klotz, Zoning Planner, responded that the required spaces
are 76, the applicant has proposed 83. Chairwoman Summers asked how many
deliveries would be provided to Walgreens per week. The applicant responded that
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Page 2 of 4
Plan Commission Minutes
Walgreens delivers once per week with additional small deliveries from vendors multiple
times per week. The smaller deliveries will occur on site and through the main entry.
Chairwoman Summers suggests one row of parking and drive aisle in front and one row
of parking along north side of Walgreens between a new Walgreens and existing retail
strip.
The Applicant contended that this would not fit correctly and that the circulation would
not be improved based on this proposed site plan adjustment.
Board Member Weinberg commented that the Comprehensive Plan recommends
placement of new buildings along street edges to promote pedestrian friendly
developments.
Dennis Marino, Manager Planning and Zoning, responds that this is typically true in B
Districts, but that this existing development is less pedestrian oriented.
Board members wanted to know how trash pickup works on the proposed site.
Applicant responded that Walgreens trash is stored indoors and pick up will occur in the
proposed loading zone. Other businesses’ trash pickup occurs in the alley.
Ms. Summers inquired if Keeney was wide enough to allow deliveries to be backed in.
Mr. Burez, traffic engineer for the Applicant, responded that it is possible, but the
landscaping in the corner of the development would need to be replaced with concrete.
There is the possibility that the truck would still protrude onto Keeney though.
Ms. Summers inquired about the entrance off Keeney near the Chicago/Keeney
intersection.
Mr. Burez commented that the bulk of traffic will enter/exit off of Chicago Avenue.
Public Comment:
Comments from the public included concern about the existing angled parking, the 0’
setback and questions concerning the current trash locations.
Deliberation:
Ms. Summers commented that the existing site plan has a bad layout with the drive-
through and use of Keeney extensively. The current site plan has parking issues as well.
Ms. McLennan commented that she has never seen a drive-through backed up more
than 3 parking spaces, and that she has concerns over the 0’ setback requested.
Motion
Mr. Rodgers motioned for approval of a recommendation to the City Council approval of
a special use for a drive-through for the proposed Walgreens redevelopment,
conditioned that the Applicant pay attention to the Litter Collection plan and have
employees park off site or away from building entrances.
Chairwoman Summers seconded the motion.
Motion passes 4-1 with Chairwoman Summers voting opposed.
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Page 3 of 4
Plan Commission Minutes
Motion:
Mr. Rodgers motioned for approval of a recommendation to the City Council for approval
of a major variance for a 0’ setback from the rear yard lot line with the provisions that no
additional dumpsters may be placed in the alley and that only one large delivery truck
may use the alley for deliveries and may not block alley traffic or the pedestrian crossing
on Keeney during peak hours and all other deliveries must utilize the parking lot.
Board Member Gallimore Weinberg seconded the motion.
Motion is denied 2 in favor, 3 opposed. Members Summers, Weinberg, and McLennan
voted in opposition of this recommendation.
Opposition centered on the standards for a variance. Board members felt that the
proposed variation did not comply with the following standards:
1. The proposed variance is in keeping with the intent of the zoning ordinance:
2. The proposed variance has a hardship or practical difficulty that is peculiar to the
property
3. The proposed variance if not approved, the property owner would suffer a
particular hardship or practical difficulty as distinguished from a mere
inconvenience.
City Council is the final determining body of planned developments and the
recommendations by the Zoning Board of Appeals will inform the Plan Commission
during their deliberations concerning their recommendation to City Council for approval
of the proposed Planned Development.
The ZBA adjourned their portion of the meeting, the Plan Commission then commenced
their deliberations concerning the proposed Planned Development.
The Plan Commission convened to discuss the proposed Planned Development
Application.
The Plan Commission addressed the standards for a Planned Development and found
that the proposed planned development does comply with all standards of a Planned
Development.
Commissioner Asaro motioned to provide a recommendation to the City Council to
approve the proposed planned development at 635 Chicago Avenue.
Commissioner Peters seconded the motion.
Motion passes unanimously.
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DRAFT NOT APPROVED
Page 4 of 4
Plan Commission Minutes
5. ADJOURNMENT
The meeting adjourned at 9:50 P.M., the Plan Commission continued their hearing 10
minutes following the adjournment of this joint meeting.
Respectfully Submitted,
Craig Sklenar, AICP, General Planner
Melissa Klotz, Zoning Planner
Community and Economic Development Department
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For City Council meeting of May 14, 2012 Item P7
Ordinance 42-O-12: Special Use for an Indoor Recreation Facility at 2125 Ashland
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director of Community and Economic Development Dept.
Dennis Marino, Manager, Planning and Zoning Division
Melissa Klotz, Zoning Planner, Planning and Zoning Division
Subject: Ordinance 42-O-12 Granting a Special Use for a Commercial Indoor
Recreation Facility at 2125 Ashland Avenue
Date: April 23, 2012
Recommended Action
Zoning Board of Appeals and City staff recommend the adoption of Ordinance 42-O-12
granting a special use permit for the operation of a Commercial Indoor Recreation Facility
at 2125 Ashland Avenue. The applicant has complied with all zoning requirements and
meets all of the standards of a special use for this District. The Zoning Board of Appeals
found this as well in its findings for a positive recommendation. This ordinance was
introduced at the April 23, 2012 City Council meeting.
Summary
The applicant plans to open CrossFit e-Town at 2125 Ashland Avenue, which will
incorporate free weights, cardio activities, gymnastics, and moving heavy objects in one
hour indoor group training sessions of approximately 20 participants with two coaches.
The proposed site is an existing vacant building in the MXE zoning district. This
establishment will only offer personal strength and conditioning in individual or small
group settings – individuals will not be allowed to exercise at the facility unless they are in
scheduled classes.
CrossFit classes will be back to back in the early to mid morning hours, with one lunch
time class, and multiple evening classes. The gym will only hold morning classes on
Saturdays and Sundays. 2125 Ashland Avenue has an adjacent parking lot that is under
the same ownership, and includes 15 parking spaces for CrossFit that have been
guaranteed by the property owner. Given the nature of CrossFit, it is likely that some
individuals will run or bike to the premises and not fully utilize the 15 parking spaces.
Memorandum
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The applicant believes CrossFit e-Town will provide a needed service to the community,
and anticipates approximately 25 local EMT/police/fire department personnel will utilize
this location once it is fully established.
Neighborhood Benefit
This use should not cause any type of negative cumulative effect on the surrounding
neighborhood. This area is zoned MXE and currently includes a mixture of commercial,
light impact industrial uses, multi-family residential, work/live uses, and single family
residential properties. CrossFit will bring a number of people to the area, which will
benefit other local businesses and increase safety in the vicinity.
Comprehensive Plan
The Evanston Comprehensive General Plan encourages the combination of residential
and neighborhood businesses in areas such as the MXE zoning district. The
Comprehensive Plan specifically includes:
Objective: Recognize the benefits of mixing residential, commercial, and
institutional uses in neighborhoods.
Objective: Promote activities that help strengthen communities and improve
neighborhood quality of life.
The Comprehensive Plan calls for policies and actions to accomplish these
objectives that includes:
Encourage creative adaptive reuse of properties available for
redevelopment using zoning standards.
A special use for the proposed location of CrossFit will promote the mixed use character
of the neighborhood and prove to be a creative adaptive reuse of a currently vacant
building.
Legislative History
March 20, 2012: The ZBA recommended the City Council approve the application for a
special use permit with the following conditions:
1. Employee parking must be in the rear of the property.
2. Hours of operation are limited to 5am – 9pm, seven days a week.
Attachments
Proposed Ordinance 42-O-12
March 20, 2012 ZBA Draft Meeting Minutes
ZBA Findings
Staff memo to the ZBA
ZBA Application Packet
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3/29/2012
42-O-12
AN ORDINANCE
Granting a Special Use Permit for a
Commercial Indoor Recreational Facility
Located at 2125 Ashland Avenue
in the MXE Mixed Use Employment Zoning District
(“Crossfit”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on March 20, 2012,
pursuant to proper notice, to consider case no. 12ZMJV-0017, an application filed by
North Shore Strength and Conditioning, LLC (the “Applicant”), contract lessee of the
property legally described in Exhibit A, attached hereto and incorporated herein by
reference, commonly known as 2125 Ashland Avenue (the “Subject Property”) and
located in the MXE Mixed Use Employment Zoning District (“MXE District”), for a Special
Use Permit to establish, pursuant to Subsection 6-13-4-3 of Title 6 of the Evanston City
Code, 1979, as amended (“the Zoning Ordinance”), a Commercial Indoor Recreational
Facility on the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit met
the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and
recommended that City Council grant the application with conditions; and
WHEREAS, at its meeting of April 23, 2012, the Planning and
Development Committee of the City Council (“P&D Committee”) considered the ZBA’s
record and findings and recommended the City Council accept the ZBA’s
recommendation and approve the application in case no. 12ZMJV-0017; and
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WHEREAS, at its meetings of April 23, 2012 and May 14, 2012, the City
Council considered and adopted the respective records, findings, and recommendations
of the ZBA and P&D Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Commercial Indoor Recreational Facility on the Subject Property as applied for in
case no. 12ZMJV-0017.
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the grant of a Special Use
Permit, violation of any of which shall constitute grounds for revocation thereof pursuant
to Subsection 6-3-10-6 of the Zoning Ordinance:
(A) Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case.
(B) Hours of Operation: The Applicant shall not operate the Special Use authorized
by this ordinance between 9:00 p.m. and 5:00 a.m. on any day.
(C) Parking:
1. Employees: When driving to work at the Special Use authorized by this
ordinance, the Applicant and its employees shall park only in off-street
parking spaces on the Subject Property.
2. Bicycles: The Applicant shall provide secure, on-site bicycle parking for
its customers.
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SECTION 4: Before it may operate the Special Use authorized by the
terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 5: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 8: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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EXHIBIT A
Legal Description
LOT 12 (EXCEPT THE SOUTH 3 FEET THEREOF) AND ALL OF LOTS 13 AND 15 IN BLOCK 11 IN
EVANSTON CENTER ADDITION, IN SECTION 12, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE
THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.
PIN: 10-12-422-017-0000
Commonly Known As: 2121-2125 Ashland Avenue, Evanston, Illinois.
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Zoning Board of Appeals
MEETING MINUTES
ZONING BOARD OF APPEALS
Tuesday, March 20, 2012
7:30 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Mary Beth Berns, Lori Summers, Clara Wineberg, Beth McLennan,
Scott Gingold, Matt Rodgers
Members Absent: Andrew Gallimore
Staff Present: Melissa Klotz, Zoning Planner; Dennis Marino, Manager, Planning
& Zoning Division
Presiding Member: Lori Summers
Declaration of Quorum
With a quorum present, Chairman Summers called the meeting to order at 7:33pm.
Approval of Minutes
The minutes from the March 6, 2012 Zoning Board of Appeals meeting were discussed but were
not approved.
New Business
2125 Ashland Avenue ZBA 12ZMJV-0017
Kevin Teborek, lessee, for a special use permit at 2125 Ashland Avenue to operate a
Commercial Indoor Recreation Facility – fitness establishment (CrossFit). 2125 Ashland
Avenue is located in the MXE – Mixed Use Employment Zoning District, which requires a
special use permit for Commercial Indoor Recreation. The Zoning Board of Appeals makes a
recommendation to the City Council, the final determining body.
Mr. Teborek, Patrick Curtis, and Debbie Sabin presented a slide show presentation that
described the CrossFit concept, as well as the community outreach aspect of CrossFit. This
particular CrossFit will also serve as an ordering/delivery point for local in-season fruits and
vegetables.
Mr. Teborek elaborated on parking in the area, and explained that this location will have 10
dedicated parking spaces in the adjacent parking lot that is held under common ownership, as
well as 5 parking spaces behind the building. There will be two employees, who will park in the
back when they drive to the facility.
Chairman Summers asked for clarification on what other businesses surround the area. Phillip
Holms, property owner of 2125 Ashland Avenue, explained that North Shore Electric is an
electrical contractor company that occupies the other large space on the lot, but has its own
fenced parking area, and West Side Art Gallery occupies the small space, though employees
and clients are rarely at the space. There are a total of three tenants, counting CrossFit. Mr.
Holms noted that there are more than 20 parking spaces available in his adjacent lot, as well as
a nearby public parking lot that holds over 40 parking spaces. CrossFit will not utilize the
loading dock.
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Zoning Board of Appeals
Mr. Teborek elaborated on the hours of operation, and stated that CrossFit would open around
5am, and close shortly after the last class at 8pm, Monday through Friday. Weekend hours
would include 1 or 2 classes each morning, with no afternoon or evening classes.
Stacey Sittler, 2127 Ashland Avenue, opposed the application for a special use because there is
not enough parking in the area. Ms. Sittler explained that the customers to the dog day care
business across the street often double park because there are not enough legal parking
spaces. Also, the Jehovah’s Witness proprietors often park illegally in the area in front of fire
hydrants. The proposed 200 member CrossFit club will make the parking situation
exponentially worse. Ms. Sittler then stated that if CrossFit utilizes the five parking spaces in
their rear yard, the parking space in the rear of 2127 Ashland Avenue will be closed off. Ms.
Berns asked for clarification on the parking situation at 2127 Ashland Avenue, and Ms. Sittler
explained that her parking space would be closed off because she exits her parking space
through the CrossFit spaces.
Mr. Holms noted that no one parks in his parking lot over night, but some tenants are there at
odd hours.
Ms. Sittler added that there is a 4-flat across the street, as well as many other residences in the
area. There is very little off street parking surrounding the residences.
Mr. Curtis noted that class sizes will be limited to approximately 20 participants, and CrossFit is
willing to adjust class schedules to alleviate the neighborhood parking issues. He also noted
that the 5 parking spaces in the rear of the building do not interfere with the alley for other
vehicles to drive by. Mr. Teborek reiterated that CrossFit is willing to work with the
neighborhood to address parking concerns.
The Zoning Board then entered into deliberation and found all nine Standards to be met.
Mr. Rodgers made a motion for approval with the following conditions:
1) Employee parking must be in the rear.
2) The applicant must provide secure bicycle parking and encourage use of the adjacent
parking lot rather than street parking.
3) Hours of operation are limited to 5am – 9pm, 7 days a week.
The motion was approved 6-0.
The meeting was adjourned at 8:40pm.
This meeting was recorded by video and is available for viewing at the Community and
Economic Development Department, 2100 Ridge Avenue, Evanston.
Respectfully Submitted,
Melissa Klotz
Zoning Planner, Community and Economic Development Department
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FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
After conducting a public hearing on March 20, 2012, the Zoning Board of Appeals
makes the following findings of fact, reflected in the audio-visual recording of the
hearing, based upon the standards for special uses specified in Section 6-3-5-10 of the
Zoning Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 6-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 6-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met _____Not Met
Vote 6-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met _____Not Met
Vote 6-0
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 6-0
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 6-0
Case Number: 12ZMJV-0017
Address or
Location:
2125 Ashland Avenue
Applicant: Kevin Teborek, CrossFit e-Town
Proposed
Special Use:
Commercial Indoor Recreation Facility – (fitness establishment)
CrossFit
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(G) It preserves significant historical and
architectural resources; ___X___Met _____Not Met
Vote 6-0
(H) It preserves significant natural and
environmental features; and ___X___Met _____Not Met
Vote 6-0
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 6-0
and, based upon these findings, and upon a vote
___6__ in favor & __0___ against
Recommends to the City Council
_____ approval without conditions
__X___ approval with conditions specifically:
1) Employee parking must be in the rear.
2) The applicant must provide secure bicycle parking and encourage use of the adjacent
parking lot rather than street parking.
3) Hours of operation are limited to 5am – 9pm, 7 days a week.
____ denial of the proposed special use.
__________________________________________ Date: _____________
Lori Summers
Zoning Board of Appeals Chair
Attending: Vote:
Aye No
___X___ Mary Beth Berns __X__ ____
___X___ Clara Wineberg __X__ ____
___X___ Scott Gingold __X__ ____
___X___ Beth McLennan __X__ ____
___X___ Matt Rodgers __X__ ____
___X___ Lori Summers __X__ ____
______ Andrew Gallimore _____ ____
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For City Council meeting of May 14, 2012 Item H1
Business of the City by Motion: Township Payroll and Bills for April 2012
For Action
To: Honorable Mayor and Members of the City Council
Human Services Committee
From: Evonda Thomas Director, Health Department
Subject: Township of Evanston April 2012 Bills
Date: May 8, 2012
Recommended Action:
Township of Evanston Supervisor recommends the City Council to approve the
Township of Evanston bills, payroll, and medical payments for the month of April 2012
in the amount of $118,278.54.
Legislative
Funding Source:
Township budget, see attached bills list.
Summary:
Township of Evanston monthly expenditures totaling $118,278.54 requires Township
Trustees approval.
Attachments:
April 2012 GAAS Client Information Report.pdf
April 2012 Client Medical Report.pdf
April Client EAS Monthly Report.pdf
April 2012 GA Office Depot Bills.pdf
April 2012 Assessor Office Depot Bill.pdf
April 2012 Chase Credit Card Bill.pdf
April 2012 Accounting Report.pdf
Memorandum
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For City Council meeting on May 14, 2012 Item H2
Business of the City by Motion: Emergency Solutions Grant Program (ESG)
For Action
To: Honorable Mayor and Members of the City Council
From: Steve Griffin, Director of Community & Economic Development
Sarah Flax, Housing & Grants Administrator
Mary Ellen Poole, Housing Planner
Subject: Emergency Solutions Grant Program (ESG) – Substantial Amendments to
the 2011 and 2012 Annual Action Plans of the 2012-2014 Consolidated
Plan
Date: May 4, 2012
Recommended Action:
The Human Services Committee and staff recommend approval of the substantial
amendments to the 2011 and 2012 Action Plans, including the funding allocations to
individual agencies, by City Council. The Human Services Committee voted
unanimously to recommend approval of the amendments to City Council at its meeting
on April 2, 2012. The 2011 substantial amendment must be submitted to HUD on May
15, 2012.
A substantial amendment to the 2011 Action Plan is required to release $47,728 in 2011
Emergency Solutions Grant funds; use of these funds is determined by the ESG Interim
Rule that went into effect on January 4, 2012. These funds are in addition to $84,885 in
ESG funds that were released and expended in 2011 under the Emergency Shelter
Grant regulations. Use of the additional funds is modeled on the Homeless Prevention
and Rapid Re-housing Program (HPRP), which ends by June 30, 2012. Funds are to be
used for re-housing, assistance to persons who are homeless to attain stable housing,
and prevention, assistance to persons at high risk of losing their housing. The funds will
be allocated to Connections for the Homeless through a subrecipient agreement to
provide eligible services including case management and rent subsidies to qualifying
households. The attached chart shows the allocation of all 2011 ESG funding.
A substantial amendment to the 2012 Action Plan is required because that plan was
approved by HUD prior to the effective date of the ESG Interim Rule, so no plans for
ESG were included pending direction from HUD. The substantial amendment to the
2012 Action Plan allocates the City’s 2012 ESG funding of $151,839 according to the
ESG Interim Rule and must be submitted to HUD in order to release those funds.
Approximately 47% of funds are allocated to support homeless shelters located in
Memorandum
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Evanston and provide street outreach services to the homeless; 7.5% to ESG
Administration; 41% to re-housing and prevention; and 5% for the Homeless
Management Information System, use of which by ESG subrecipients is now required
by HUD. Allocations to individual agencies mirror 2011 with one exception – Interfaith
Action’s soup kitchens are not eligible for funding under the ESG Interim Rule so will not
be funded in 2012. Those funds will be used for re-housing and prevention activities,
priority categories under the new ESG program regulations. The attached chart shows
allocations by activity and agency for 2012 ESG funding. Pending approval by City
Council, the 2012 substantial amendment to will be submitted to HUD simultaneously
with the 2011 substantial amendment.
Funding Source: Funding consists of the second allocation of 2011 ESG funds and the
entire 2012 ESG entitlement grant from the U.S. Department of Housing & Urban
Development (HUD).
Summary:
The Emergency Shelter Grant (now Emergency Solutions Grant) program funded a
variety of activities to address the needs of people who are homeless or at risk of
homelessness. Eligible activities included conversion, renovation, and rehabilitation of
facilities; operation of facilities; delivery of essential services; and homelessness
prevention. ESG is one of 20 programs established by the Stewart B. McKinney Vento
Homeless Act of 1987 (P.L. 100-77), the Nation's first comprehensive response to
homelessness. The City of Evanston has received ESG funds since 1989.
In 2009, Congress approved the Homeless Emergency Assistance and Rapid Transition
to Housing (HEARTH) Act to better coordinate resources and address the growing
problem of homelessness. Implementation of HEARTH includes changing ESG to a
program model based on the ARRA-funded Homelessness Prevention and Rapid Re-
housing program (HPRP), which ends in June 2012. HUD allocated 2011 ESG funds in
a two-stage process. Evanston’s allocation consists of: (1) $84,885 released in 2011
under the existing Emergency Shelter Grants regulations; and (2) $47,748 to be
released in 2012 following HUD approval of a substantial amendment to the City’s 2011
Action Plan that implements the Interim Rule of the Emergency Solutions Grant.
The new Emergency Solutions Grant regulations direct entitlement communities to use
the second 2011 allocation for prevention and re-housing programs, following the
“housing first” model of the HEARTH Act. The name change from Emergency Shelter
Grant to Emergency Solutions Grant highlights the focus on permanent housing instead
of short-term shelters. Re-housing for people who are homeless is strongly prioritized by
HUD. To facilitate the transition from a shelter-based system to a housing first model,
ESG continues to allow activities from the “old” ESG program, including: conversion,
renovation, and rehabilitation of homeless shelters; operational costs of those shelters;
and street outreach services. Funding for these activities is capped at 60% of the ESG
annual allocation or the percent of funding used for these activities in the 2010 fiscal
year, whichever is greater. ESG funds may also be used for the Homeless Management
and Information Service (HMIS), use of which is now required for all ESG service
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providers (excluding domestic violence shelters) to ensure consistency of data and to
reduce duplication of services among providers.
Through a consultation process with Evanston service providers and the Mayor’s Task
Force on Homelessness, families with children aged 18 or under were identified as the
highest need group. This is consistent with the 2010-2014 Consolidated Plan.
Because the City’s 2012 Annual Action Plan was approved by HUD prior to release of
the new ESG regulations, this triggers the need for a concurrent substantial amendment
to the 2012 Annual Action Plan. In order to efficiently manage the amendment process,
staff has prepared amendments that follow the new regulations for the second allocation
of 2011 ESG funds and the entire 2012 ESG allocation and are consistent with HPRP.
Additional Allocation of 2011 ESG Funds – $47,748 for Re-housing & Prevention
HUD has identified Re-housing as its priority activity in the new Emergency Solutions
Grant program. The City of Evanston recognizes the importance of Re-housing, as well
as the local need for Prevention assistance. Based on HPRP data as of December 31,
2011, 62% of households assisted by HPRP were Prevention and 38% Re-housing.
Based on HPRP data and the federal emphasis on Re-housing, the additional funds will
be evenly divided between Prevention and Re-housing programs. The limited amount of
funds drives the program plan, which prioritized funds for direct assistance because
there are few other resources that fund this need. A small amount is allocated for
supportive services; services will be delivered by existing staff at agencies already
serving the targeted populations. Connections for the Homeless will be the primary
subrecipient for the second allocation of 2011 ESG funds based on their proven
capacity and experience with HPRP and their effective system of managing State of
Illinois Homelessness Prevention funds.
ESG program standards for both Prevention and Rapid Re-housing are based on the
current HPRP model. Estimated spending caps per household are not absolute; each
household’s need will be re-evaluated monthly and support may be extended beyond
three months based on individual circumstances and availability of funding.
• Direct assistance for single adults or couples capped at $3,000 ($750
rent=security deposit and 3 months’ rent OR 2-3 months of arrears and 1-2
months of rent assistance) based on HPRP average subsidies of $2,641 for Re-
housing and $1,958 for Prevention for individuals/couples
• Direct assistance for families with children capped at $5,000 ($1,200
rent=security deposit and 3 months’ rent OR 2-3 months of arrears and 1-2
months of rent assistance) based on HPRP averages of $3,383 for Re-housing
and $3,648 for Prevention for larger households.
2012 ESG Funds – $151,839
2012 ESG funding allocations will closely follow that of 2011. Staff recommends
retaining substantially level funding for the agencies that received the first allocation of
2011 funds to maintain the existing safety net and enable those agencies to seek other
sources of funding for 2013, with the expectation of shifting a greater percentage of
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funds to Prevention and Re-housing in 2013. Connections for the Homeless will be the
primary subrecipient for 2012 Re-housing and Prevention. The attached chart shows
the allocation of all 2012 ESG funding.
Proposed funding by eligible activity:
• $11,387 for Administration (7.5%, maximum spending in this category)
• $7,591 for HMIS/Data (5%) for additional HMIS licenses and staff costs relating
to data capture and reporting
• $132,859 for direct service activities
o $72,345 for Emergency Shelter & Street Outreach (2011 funding levels).
o $60,514 for Prevention and Re-housing
Legislative History:
All programs recommended for funding address goals of the City’s 2010-2014
Consolidated Plan and are consistent with that plan.
Attachments:
2011 and 2012 ESG Budget Summaries
Draft 2011 Substantial Amendment (narrative & budget)
Draft 2012 Substantial Amendment (narrative & budget)
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Eligible Activities City of Evanston Family Promise Interfaith Action - Hospitality Center YWCA Connections for the Homeless Interfaith Action - Soup Kitchens Totals % of Grant Street Outreach-$ -$ 16,345$ 8,300$ 24,645$ 18.6%Emergency Shelter6,000$ 8,300$ 10,000$ 31,700$ 56,000$ 42.2%Homeless Prevention -$ -$ -$ 21,021$ 21,021$ 15.8%Rapid Re-housing21,020$ 21,020$ 15.8%HMIS-$ 0.0%Administrative Costs9,947$ -$ -$ -$ 9,947$ 7.5%Totals:9,947$ 6,000$ 8,300$ 10,000$ 90,086$ 8,300$ 132,633$ 100.0%Eligible Activities City of Evanston Family Promise Interfaith Action - Hospitality Center YWCA Connections for the Homeless Interfaith Action - Soup Kitchens Totals % of Grant Street Outreach-$ -$ 16,345$ -$ 16,345$ 10.8%Emergency Shelter6,000$ 8,300$ 10,000$ 31,700$ 56,000$ 36.9%Homeless Prevention *3,631$ -$ -$ -$ 26,626$ 30,257$ 19.9%Rapid Re-housing*6,657$ 23,600$ 30,257$ 19.9%HMIS2,500$ 5,093$ 7,593$ 5.0%Administrative Costs11,387$ -$ -$ -$ 11,387$ 7.5%Totals:24,175$ 6,000$ 8,300$ 10,000$ 103,364$ -$ 151,839$ 100.0%2011 Emergency Shelter/Emergency Solutions Fund Allocation2012 Emergency Solutions Fund Allocation2011 and 2012 ESG Budget Summaries* Prevention and Re-housing funds shown under the City of Evanston is the budget for service provision and will be allocated to agencies providing case management services when staffing cost estimates have been calculated. A portion of these funds may be retained by the City to cover staff time spent on program supervision.739 of 858
1
Evanston, Illinois
Draft Substantial Amendment to the FY 2011 Consolidated Plan Annual Action Plan
Jurisdiction: Evanston, IL Contact Person: Sarah Flax, Housing and
Grants Administrator
2100 Ridge Ave
Evanston, IL 60201
Telephone: 847-448-8684
Fax: 847-448-8120
Email: sflax@Cityofevanston.org
Jurisdiction Web Address: www.Cityofevanston.org
The City of Evanston is amending the 2011 Consolidated Plan Annual Action Plan to fulfill the
requirements to receive additional 2011 funds under the Interim Rule of the Emergency
Solutions Grant (“ESG”) from the U.S. Department of Housing and Urban Development
(“HUD”). Making application to HUD by May 15, 2012 will result in the City of Evanston
receiving an allocation of $47,748 to be used for eligible activities under the ESG program.
The City of Evanston will use the additional 2011 ESG funding for Re-housing and Prevention
direct assistance and services. Households with children under the age of 18 will be targeted for
assistance. Based on experience with the Homelessness Prevention and Rapid Re-Housing
Program (HPRP), the City expects to spend between $3,000 and $5,000 in direct assistance on
average for short term (up to three months) rental subsidies per household to enable them to
attain or retain permanent, stable housing. To achieve successful outcomes for the greatest
number of households with the limited additional funding available, households that demonstrate
some capacity to maintain housing stability following a short-term subsidy will be targeted for
assistance. Evanston will implement this program through subrecipient agreements with non-
profits that are currently serving Evanston’s homeless and at risk of homelessness populations
and have staff capacity and experience in case management from HPRP, as well as the ability to
connect applicants with mainstream services, per the goals of the HEARTH Act. This will also
leverage other funding already allocated to case management services to fulfill the dollar for
dollar match required by ESG.
1. The SF-424 follows the Substantial Amendment.
2. Summary of Consultation Process (the same consultation process was used for both the
2011 and 2012 amendments):
• January 2011-April 2012: The City consulted with representatives from the business,
religious, non-profit, private, and public sectors through the newly created Mayor’s Task
Force on Homelessness. The group convened the first Friday of every month to develop
Evanston’s Five Year Plan to Address Homelessness, which defines the nature and scope
if the City’s homeless population, provides input regarding their needs and the resources
to address them.
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• On January 18, 2012, the City of Evanston participated in a Homelessness Prevention
Committee meeting held by the Alliance to End Homelessness in Suburban Cook
County, the lead agency for the Cook County Continuum of Care (IL-511), with whom
the Evanston Continuum of Care (IL-505) merged in 2011, and the Homeless
Management Information System that serves the Cook County Continuum, including the
cities of Oak Park and Evanston. The meeting was the initial discussion of the new
Emergency Solutions Program Interim Rule for entitlement communities in Cook County
and non-profit organizations that provide supportive housing, health and social services.
• February 7, 22 and March 7: The entitlement communities and representative
Continuum members convened multiple discussions in February and March regarding
implementation of a coordinated intake system and consistent performance and outcome
measures as required by ESG, integration of the new ESG services into the existing
Continuum network and outreach to other service providers.
The group discussed methods to direct the funds to areas of greatest need in Cook County
and agreed that each entitlement’s ESG allocation would be focused on the priority needs
of its service area. Historic data from the Homeless Management Information System
(HMIS), which includes HPRP, intake data and statistics from the Homelessness
Prevention Call Center, Cook County’s intake and referral system for HPRP, and
consultation with service providers, would be used to prioritize needs, identify resources
and define performance standards.
Discussion included existing and new performance standards, methods and options to
achieve program goals of 1) fewer homeless, 2) fewer repeat incidences of homelessness
and 3) shorter duration of homelessness, using HUD’s performance standards for
Continua of Care under the McKinney-Vento Homeless Assistance Act, as amended by
the HEARTH Act of 2009. The preliminary performance standards developed are
provided in #9 Performance Standards below.
• March 15, 2012: City Staff consulted the Evanston Alliance on Homelessness (EAH) to
ensure that local involvement in the planning process. Staff presented an overview of
needs and proposed funding allocations.
• HMIS Collaboration: The Alliance to End Homelessness in Suburban Cook County
serves as both Continuum lead agency and HMIS lead agency for the Cook County
Continuum of Care (IL-511). The Alliance is incorporated as a 501(c)(3) nonprofit
agency and works in partnership with Oak Park and Evanston to plan and coordinate
homeless programs. The HMIS Committee of the Alliance completes an annual review of
the HMIS Policies and Procedures and recommends their adoption to the Alliance's board
of directors. The most recent update to the HMIS Policies and Procedures was adopted on
Feb. 24, 2012, and reconciles the policies of the Cook County and Evanston Continua
following their merger in 2011. A copy is available online at:
http://www.suburbancook.org/files/HMIS_Policy_Manual_FINAL_Feb_24-20122.pdf
The Alliance receives HUD Supportive Housing Program funding to cover 80% of the
cost of operating the HMIS. Cook County Community Development Block Grant
(CDBG) and some private funding cover the remaining costs.
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3. Summary of Citizen Participation Process. Citizen input on the substantial amendment to the
Consolidated Plan Annual Action Plan for 2011 was sought in a 30-day Public Comment period from
March 30 to April 28, 2012. Notice of the 30-day public comment period and the public hearing on
April 2, 2012 was published in the Evanston Roundtable on March 29, 2012 and sent by e-mail to the
City’s e-newsletter list of over 24,562 individuals, as well as to over 75 individuals and organizations
that have requested to receive information on the City’s CDBG program. Notice of the meeting and its
purpose was also included on the agenda for the April 2, 2012 meeting of the Human Services
Committee, on the City’s online calendar and on the City’s website homepage beginning March 30,
2012.
Evanston continues to expand its efforts to reach non-English speaking residents by publicizing the
availability of accommodations for persons with disabilities and language differences in both English
and Spanish on meeting agendas and public notices. A Spanish language version of the notice of the 30-
day public comment period for the Substantial Amendment to the Action Plan was developed by the
City’s Outreach Specialist and distributed to Spanish-language media and organizations that serve
significant numbers of Hispanics, including the Evanston Coalition for Latino Resources (ECLR).
Summary of comments and views received:
Input received from Betty Ester on the 2011 and 2012 ESG Substantial Amendments at the
public meeting on April 2 and in written form on April 28, 2012 is summarized below. All
comments were accepted and are addressed below. Ms. Ester’s written comments are appended.
1. Ms. Ester noted that the memo to the committee about the ESG Substantial Amendments
referred to “the City’s overnight shelters” although the shelters are run by non-profits.
Response: At the April 2 meeting, staff explained this referred to the location of the
shelters in Evanston. Wording will be changed to “the overnight shelters located in
Evanston” to remove any possible confusion.
2. Ms. Ester noted that she had lobbied for maintaining or extending the HPRP 18-month
maximum period of subsidy for households receiving Prevention or Re-housing
assistance and that a three month subsidy is too short to help many households.
Response: The City acknowledges there are households that need rent subsidies for more
than three months in order to attain stable housing. Based on an analysis of need,
experience with HPRP and the limited amount of ESG funds, there will be households
whose needs cannot be met by ESG. The greatest impact will be achieved by focusing
Prevention and Re-housing activities on households that demonstrate a likelihood of
attaining stability with a short-term subsidy, with support extended based on need and
availability of funds.
3. Ms. Ester questioned the allocation of additional funds for administration and HMIS and
the allocation of HMIS to a single agency.
Response: The increase in funds that may be used for administrative purposes from 5% to
7.5% of the City’s ESG allocation is needed to complete the Substantial Amendments to
the 2011 and 2012 Action Plans, implement new and ongoing program activities and for
reporting and compliance. City staff also helps coordinate services among ESG funded
agencies and others not funded with ESG, including mainstream service providers. HMIS
has not been required for ESG in the past, so funds are allocated for HMIS in 2012
because additional licenses and staff training for subrecipients receiving ESG funds will
be needed. Connections for the Homeless is the local HMIS administrator and is
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responsible for training, data consistency and reporting. In addition, they perform
security checks on any computer from which HMIS is accessed and arrange for the
licenses, regardless of what agency is using the system. Costs for direct services staff to
enter client data into HMIS is not covered in this category. ESG funds will not be paid to
the Alliance to End Homelessness in Suburban Cook County.
4. Ms. Ester questioned where the $8,300 that had been used for soup kitchens in prior years
is reflected in the 2012 budget.
Response: The 2012 Street Outreach budget totals $16,345, which is $8,300 less than the
2011 budget for this category. The budgets for Prevention and Re-housing each have
been increased by approximately $9,237 in 2012 from 2011, reflecting the $8,300 and the
overall increase in ESG funding in 2012.
5. Ms. Ester asked what percentage of the ESG match will be from City Mental Health
Board funds.
Response: The percent is not established at this time. Subrecipients are responsible for
providing match sources according to their agreements when finalized.
6. Ms. Ester noted that affordable rental housing was converted to condos and some are now
back on the rental market, that all parties involved in affordable housing are not included
in the Task Force on Homelessness, and that task force is focused on vocational jobs as a
means of ending homelessness but there is no public transportation to living wage jobs in
the northern west corridor (sic).
Response: The Task Force on Homelessness report was not intended to be a
comprehensive discussion of affordable housing. Living wage jobs are critical to lifting
people out of homelessness and transportation can be a major hurdle to securing and
maintaining employment in areas without public transportation.
4. Match. The ESG match requirement of $47,748 will be met using Mental Health Board funds from
the City’s general revenues, State and private funding, including in-kind contributions, received by the
agencies implementing ESG programs. The City prioritized use of ESG for direct assistance based on
the plan to implement ESG through existing service providers in order to maximize efficiencies and use
their operating budgets for supportive services as the match.
5. Proposed Activities and Overall Budget
a. Proposed Activities: The following activities are proposed for ESG funding:
Activity 1-Adminstration
Priority Need from 2010-
2014 Consolidated Plan
N/A
Activity Description,
including number and types
of persons served
Planning, administration, monitoring and reporting of the ESG
program.
Objective & Outcome
Categories
N/A
Start Date and Completion
Date
Start date will be the date the grant agreement is executed.
Completion will be within 24 months of that date.
ESG funding and other ESG funding - $5,707
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funding Other funding: N/A
Performance Indicators N/A
Projected Accomplishments
in One Year
N/A
Projected Accomplishments
in Grant Period
N/A
Activity 2-Rapid Re-Housing, Tenant Based Rental Assistance
Priority Need from 2010-
2014 Consolidated Plan
Homeless Families:
• Emergency Shelter and Permanent Supportive Housing: High
Priority Need.
• Transitional Housing: Medium Priority Need.
Homeless Individuals:
• Emergency Shelter, Transitional Housing and Permanent
Supportive Housing: High Priority Need.
Activity Description,
including number and types
of persons served
Direct rental assistance including short term rental assistance (up
to 3 months), security deposits, utility deposits, utility payments,
moving cost assistance, and motel or hotel vouchers. Anticipated
average subsidy of $3,000 for individuals and $5,000 for families.
Expect to assist 3-5 households. Assistance will be targeted
towards families with children under 18.
Objective & Outcome
Categories
Decent housing & Affordability
Start Date and Completion
Date
Start date will be the date the grant agreement is executed.
Completion will be within 24 months of that date.
ESG funding and other
funding
ESG funding - $16,400
Other funding: None
Performance Indicators The four preliminary performance indicators developed by the
Suburban Cook County Continuum of Care are:
• Engagement rate: the percent of persons exiting shelter where
the destination is known
• Percent of persons exiting shelter who used 30 shelter-nights
or fewer
• Percent of persons exited to permanent housing
• Follow up contact to determine housing status 6 and 18
months after termination of assistance
Projected Accomplishments
in One Year
3-5 households assisted in July – December 2012.
Projected Accomplishments
in Grant Period
Same as above.
Activity 3-Rapid Re-Housing, Housing Relocation and Stabilization Services
Priority Need from 2010-
2014 Consolidated Plan
Homeless Families:
• Emergency Shelter and Permanent Supportive Housing: High
Priority Need.
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• Transitional Housing: Medium Priority Need.
Homeless Individuals:
• Emergency Shelter, Transitional Housing and Permanent
Supportive Housing: High Priority Need.
Activity Description,
including number and types
of persons served
Housing relocation and stabilization services including case
management, housing search and placement, legal services,
mediation, and credit repair. Expect to assist 3-5 households.
Assistance will be targeted towards families with children under
18.
Objective & Outcome
Categories
Decent housing & Affordability
Start Date and Completion
Date
Start date will be the date the grant agreement is executed.
Completion will be within 24 months of that date.
ESG funding and other
funding
ESG funding - $4,620
Other funding: operating revenues of agencies providing services
Performance Indicators The four preliminary performance indicators developed by the
Suburban Cook County Continuum of Care are:
• Engagement rate: the percent of persons exiting shelter where
the destination is known
• Percent of persons exiting shelter who used 30 shelter-nights
or fewer
• Percent of persons exited to permanent housing
• Follow up contact to determine housing status 6 and 18
months after termination of assistance
Projected Accomplishments
in One Year
3-5 households assisted in July – December 2012.
Projected Accomplishments
in Grant Period
Same as above.
Activity 4-Prevention, Tenant Based Rental Assistance
Priority Need from 2010-
2014 Consolidated Plan
Renters:
• Below 30% AMI, large related household: High priority
• Below 30% AMI, small related household: Medium priority
Owners:
• Below 30% AMI, large related household: High priority
• Below 30% AMI, small related household: Medium priority
Activity Description,
including number and types
of persons served
Direct rental assistance as described in the ESG notice, such as
short term rental assistance (up to 3 months), medium term rental
assistance, security deposits, utility deposits, utility payments,
moving cost assistance, and motel or hotel vouchers.
Recommended subsidy limit of $3,000 for individuals and $5,000
for families. Expect to assist 4-6 households. Assistance will be
targeted to families with children under 18.
Objective & Outcome
Categories
Decent housing & Affordability
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Start Date and Completion
Date
Start date will be the date the grant agreement is executed.
Completion will be within 24 months of that date.
ESG funding and other
funding
ESG funding - $18,500
Other funding: None
Performance Indicators The four preliminary performance indicators developed by the
Suburban Cook County Continuum of Care are:
• Engagement rate: the percent of persons exiting shelter where
the destination is known
• Percent of persons exiting shelter who used 30 shelter-nights
or fewer
• Percent of persons exited to permanent housing
• Follow up contact to determine housing status 6 and 18
months after termination of assistance
Projected Accomplishments
in One Year
4-6 households assisted in July-December 2012
Projected Accomplishments
in Grant Period
Same as above
Activity 5-Prevention, Housing Relocation and Stabilization Services
Priority Need from Action
Plan
Renters:
• Below 30% AMI, large related household: High priority
• Below 30% AMI, small related household: Medium priority
Owners:
• Below 30% AMI, large related household: High priority
• Below 30% AMI, small related household: Medium priority
Activity Description,
including number and types
of persons served
Housing relocation and stabilization services including case
management, housing search and placement, legal services,
mediation, and credit repair. Expect to assist 4-6 households.
Assistance will be targeted to families with children under 18.
Objective & Outcome
Categories
Decent housing & Affordability
Start Date and Completion
Date
Start date is will be when the grant agreement is executed. The
end date will be 24 months after contract execution.
ESG funding and other
funding
ESG funding - $2,520
Other funding: Service provider’s existing operating budgets
Performance Indicators The four preliminary performance indicators developed by the
Suburban Cook County Continuum of Care are:
• Engagement rate: the percent of persons exiting shelter where
the destination is known
• Percent of persons exiting shelter who used 30 shelter-nights
or fewer
• Percent of persons exited to permanent housing
• Follow up contact to determine housing status 6 and 18
months after termination of assistance
Projected Accomplishments 4-6 households assisted in July-December 2012
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in One Year
Projected Accomplishments
in Grant Period
Same as above
b. Funding Priorities
The proposed activities were identified based on community need and in collaboration with
Evanston service providers and the Mayor’s Task Force on Homelessness. The City of Evanston,
while recognizing the importance of Rapid Re-housing, also recognizes a local need for
Prevention assistance. Using HPRP data to date, 62% of households assisted with HPRP funds
were assisted under Prevention activities, while 38% of households were assisted with Rapid Re-
housing activities. Using the HPRP data along with the federal emphasis on Rapid Re-housing,
the limited amount of funds will be evenly divided between Prevention and Rapid Re-housing
programs. This allocation devotes a significantly higher percent of resources to Re-housing those
who are homeless, following HUD priorities, while addressing the need in our community to
prevent additional families from succumbing to homelessness due to the continuing poor
employment environment, severe reductions in State Prevention funding and experience with
HPRP.
Rapid Rehousing: Literally without housing or fleeing domestic violence
• Approximately $21,000 in ESG funds
• Estimated 3-5 households assisted
Direct Tenant based Rental Assistance
78% of Rapid Re-Housing Funds
$16,400
Housing Relocation and Stabilization Services
22% of Rapid Re-Housing funds
$4,620
Prevention: Used for households with incomes below 30%AMI.
• Approximately $21,000 in ESG funds
• Estimated 4-6 households assisted
Direct Tenant based Rental Assistance
88% of Prevention Funds
$18,500
Housing Relocation and Stabilization Services
12% of Prevention funds
$2,520
ANALYSIS OF NEED
According to the 2010 census data, Evanston had a total population of 74,486 individuals.
Approximately 8,491 persons (3.67% of total population) fell under the poverty line in Evanston.
HMIS reports indicate that approximately 1,323 new and current clients (11% of all new and
current clients in the Continuum) in HMIS (served for the period 10/1/10-9/30/10) received
services in Evanston. 454 clients (12.5% of clients in the Continuum) entered in HMIS (for the
period 10/1/10-9/30/10) stated their last permanent address was in Evanston.
The Mayor’s Task Force on Homelessness released its report in April 2012 that details the
approximate numbers of Evanston residents that are at-risk of homelessness or currently
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homeless. That report identifies the following categories of homeless and at risk of becoming
homeless and provides estimates of the number of people by category:
At Risk of Homelessness
Financial Reasons (3,500 – 4,500 individuals)
An analysis done by the Planning Department of the City in the 2010-2014 Consolidated Plan
indicate that about one in four of Evanston renter households are spending more than 30% of
their income on rent. Using Comprehensive Housing Affordability Strategy (CHAS) data,
approximately 44% of renter households under 80% of the area median income (AMI) spend
more than 50% of their income on housing. In addition it is estimated that 500 owner occupied
households are also spending 50% of their income on housing. Another 500 are at-risk due to
domestic violence and consequently facing an uncertain financial future. These people are forced
to make compromises on their spending for health care, food, education, etc.
Social and Personal Reasons (1,000 – 1,500 individuals)
Persons leaving institutional care (prisons/jails, hospitals, and the two intermediate care facilities
in Evanston), dealing with domestic violence, child abuse or elder abuse, or aging out of foster
care confront a future with unstable housing. Formerly homeless persons/families who receive
rental subsidies from our local agencies are also at-risk; if that funding were cut, these persons
might again be homeless.
• Throughout their life, one in four women experience domestic violence
• Foreclosures impact many: 172 households filed for foreclosure in the first half of 2011
• The number of ex-offenders returning to the community is estimated to be 2-5/month,
totaling 24-60/year.
Currently Homeless
Doubled-Up (500 – 700 individuals)
The doubled-up population is households who have lost independent housing and moved in with
family or friends. Because of the negative impacts that such unstable situations have on children,
the federal Department of Education now considers these families homeless and has developed
special programming for their children. For the family moving in, there is always the fear that
they will have to leave. Included in this estimate are youth who leave home, even though their
family is still housed, and typically move in with friends to remain connected to the school or
other institutions.
• District 65 reported 200 children living in doubled up situations
• District 202 is tracking 100 youth living in doubled up situations
• Presumably there are between 100 to 200 parents related to those 300 children
• In the 2011 point-in-time count, 30% of adults interviewed were living temporarily with
other people. Based on a homeless street count of 630, that equates to 189 people living
doubled up
In Shelter or Transitional Housing (250 – 300 individuals)
Evanston has limited accommodations where homeless people can stay for short periods of time.
The YWCA has 32 beds for victims of domestic violence and provides housing for about 200 in
a 12 month period. Family Promise, which provides temporary housing at religious institutions
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for four families at a time, helps approximately 12 families over the course of a year.
Connections for the Homeless operates a 20-bed shelter for single adults that houses
approximately 130 individuals each year. Evanston does not have facilities for unaccompanied
youth or overnight shelters for homeless families.
• Connections sheltered 130 in FY11
• YWCA sheltered 259 in FY11
• Family Promise sheltered 31 in FY11
On the Street (500 – 700 individuals)
The unsheltered homeless are generally episodically homeless, chronically homeless, or youth.
All tend to be individuals - it is rare for a family to live “on the street” but on occasion they may
be found living in a van or car. HUD’s definition of chronically homeless is an individual with
one or more disability who has been living on the street for at least a year or has a long history of
episodic homelessness. Evanston has an absence of street culture for homeless youth, so most go
to Chicago.
• In FY11, Connections worked with 630 individuals living on the streets of Evanston, and
had open cases on 100 others. Most people counted on the street spend their days in
Evanston but sleep in Chicago, ride CTA trains or seek shelter at the airports.
Over the last five years, the numbers of people at-risk of homelessness and who are homeless
have increased due to the financial downturn and the difficulty of finding employment that pays
a living wage. In FY07 (the first year of data in HMIS) Connections for the Homeless had 352
clients in its EntryPoint street outreach program, 250 of whom received case management
services. In FY11, Connections, along with Interfaith Action of Evanston, which operates a drop-
in day shelter, served 626 clients, with 585 receiving case management. Of the people they
worked with in 2011, 240 were categorized as chronically homeless. Of those, about 60%
considered Evanston their home community with others coming from nearby suburbs or
Chicago. Very few were from outside of Illinois.
Unmet needs
The largest unmet housing need in Evanston is for families with children that are currently
doubled up. Although they are considered homeless in the new federal definition, they are not
eligible for ESG Rapid Re-Housing funds. According to data provided by Evanston’s two school
districts, an estimated 500-700 people are living in doubled-up housing situations. This includes
youth who leave home, even though their family is still housed, who typically move in with
friends to remain connected to the school or other institution.
Obstacles to addressing underserved needs in the community
Evanston is a high-cost housing community. Historically, market conditions have presented the greatest
barrier to affordable housing and housing for the homeless. Evanston’s built-up character, with only
scattered sites available for development, along with consistent demand for land, has historically driven
up acquisition prices. High property taxes are often cited as a deterrent to affordable housing, though
City taxes comprise only a small percentage of the tax bill. The bleak employment market and the
shortage of living wage jobs have an impact on addressing the undeserved needs in our community.
Evanston households under 30% AMI are likely to face continued challenges with maintaining housing
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after receiving ESG assistance. Because of these factors, deeper and longer subsidies are likely to be
needed to address some households’ needs.
c. Budget. The budget is detailed in Table 3 that follows the narrative of the Substantial
Amendment.
6. Written Standards for Provision of ESG Assistance.
a. Standard policies and procedures for evaluating individuals’ and families’ eligibility for
assistance under ESG.
Requirements:
• Must be consistent with definitions of homeless and at risk of homelessness
• Must be consistent with record keeping requirements
Proposed Standards:
The City of Evanston is basing its program policies and procedures on those developed for
HPRP, with modifications to address the new HUD definition of homeless and at risk of
homelessness, as well as the regulations in the ESG Interim Rule as outlined below.
Evanston’s ESG Re-housing and Homeless Prevention programs will prioritize families with
children under the age of 18, but may be used to serve both individuals and families.
To receive Rapid Re-Housing assistance:
A. Household must be homeless as defined under categories 1 or 4 of the homeless
definition (see attached)
B. Head(s) of household must be a U.S. citizen or legal resident whose last permanent
residence prior to becoming homeless was an Evanston address at which they resided for
six or more months
C. The household must have undergone at least an initial consultation and eligibility
assessment with a case manager or other authorized representative who is responsible for
determining eligibility and the type and level of assistance needed
D. Based on assessment at intake, household has likelihood of maintaining housing and
becoming self-sustaining following the receipt of short-term assistance
E. Head(s) of household must agree to follow the case management plan developed working
with the case manager
F. Head(s) of household must agree to meet with the designated case manager at least once
a month while receiving assistance, including at least one home visit
G. Head(s) of household must agree to follow up contact at 6-, 12- and 18-month points
following receipt of assistance
To receive Prevention assistance:
A. Household must be at risk of becoming homeless under category 2 and 3 of the homeless
definition or categories 1, 2, or 3 of the at risk of homelessness definition (see attached)
B. Head(s) of household must be a U.S. citizen or legal resident and an Evanston resident
for at least six months prior to requesting assistance
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C. The household must have undergone at least an initial consultation and eligibility
assessment with a case manager or other authorized representative who is responsible for
determining eligibility and the type and level of assistance needed
D. Based on assessment at intake, household has likelihood of maintaining housing and
becoming self-sustaining following the receipt of short-term assistance
E. Head(s) of household must agree to follow the case management plan developed working
with the case manager
F. Head(s) of household must agree to meet with the designated case manager at least once
a month while receiving assistance, including at least one home visit
G. Head(s) of household must agree to follow up contact at 6-, 12- and 18-month points
following receipt of assistance
b. Policies and procedures for coordination among emergency shelter providers, essential service
providers, Homelessness Prevention and Rapid Re-housing assistance providers, other homeless
assistance providers, and mainstream service and housing providers.
Requirements:
• Must promote a strategic, community-wide system to prevent and end homelessness
Proposed Standards:
The City of Evanston will continue to work with the Alliance to End Homelessness in Suburban
Cook County and the Evanston Alliance on Homelessness to develop and maintain standard
policies and procedures and to coordinate provision of services among emergency shelter
providers, essential service providers, homelessness Prevention and raid re-housing assistance
providers, other homeless assistance providers, and mainstream service and housing providers.
In addition, the Mayor’s Task Force on Homelessness recommended that the City realign
responsibilities of the Housing Commission to include Homeless policy initiatives, forming a
new Housing and Homelessness Commission. This Commission would be responsible for
oversight of a community-wide system to prevent and end homelessness that is closely aligned
with its current responsibilities to recommend policies and procedures regarding the
development and preservation of affordable housing.
c. Policies and procedures for determining and prioritizing which eligible families and
individuals will receive Homelessness Prevention assistance and which eligible families and
individuals will receive Rapid Re-Housing assistance.
Requirements:
• Must include targeting policies and procedures for Rapid Re-Housing
• Must include targeting policies and procedures for Homelessness Prevention
• For Homelessness Prevention assistance, must include the risk factors that will be used to
help determine individuals and families who are most in need of ESG homelessness
Prevention assistance to avoid moving into an emergency shelter
• Identify combinations of such characteristics that are typical of families and individuals
living in shelters or on the streets as a guide for targeting and prioritizing Prevention
assistance to those families and individuals who are most in need
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Proposed Standards:
Rapid Re-Housing: Homeless households whose last permanent address was in Evanston and
who resided there for a minimum of six months will be eligible for re-housing and who
demonstrate potential to retain permanent housing following a short-term subsidy. Priority will
be given to households with children 18 years old or younger
Risk factors that are expected to be applicable to Rapid Re-Housing assistance include but are
not limited to:
• Individual who lacks a fixed, regular, and adequate nighttime residence, meaning:
o Has a primary nighttime residence that is public or private place not meant for
human habitation; or
o Is living in a publicly or privately operated shelter designated to provide
temporary living arrangements (including congregate shelters, transitional
housing, and hotels and motels paid for by charitable organizations or by federal ,
state, and local government programs); or
o Is exciting an institution where (s)he has resided for 90 days or less and who
resided in an emergency shelter or place not meant for human habitation
immediately before entering that institution
• Any individual or family who:
o Is fleeing, or is attempting to flee, domestic violence;
o Has no other residence; and
o Lacks the resources or support networks to obtain other permanent housing
Prevention: Households that have potential of remaining stability housed following a short-term
subsidy will be targeted for Prevention. Priority will be given to households with children 18
years old or younger.
Risk factors that are expected to be applicable to Prevention assistance include but are not
limited to:
• Individual or family who will imminently lose their primary nighttime residence,
provided that:
o Residence will be lost within 14 days of the date of application for homeless
assistance;
o No subsequent residence has been identified; and
o The individual or family lacks the resources or support networks needed to obtain
other permanent housing
• Unaccompanied youth under 25 years of years of age, or families with children and
youth, who do not otherwise qualify as homeless under this definition, but who:
o Are defined as homeless under the other listed federal statues;
o Have not had a lease, ownership interest, or occupancy agreement in permanent
housing during the 60 days prior to the homeless assistance application;
o Have experienced persistent instability as measured by two moves or more in the
preceding60 days; and
o Can be expected to continue in such status for an extended period of time due to
special needs or barriers
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• An individual or family who:
o Has an annual income below 30% of median family income for the area; and
o Does not have sufficient resources or support networks immediately available to
prevent them from moving to an emergency shelter or another place defined in
Category 1 of the “homeless” definition; and
o Meets one of the following conditions:
• (A) Has moved because of economic reasons 2 or more times during the
60 days immediately preceding the application for assistance; OR
• (B)Is living in the home of another because of economic hardship; OR
• (C) Has been notified that their right to occupy their current housing or
living situation will be terminated within 21 days after the date of
application for assistance; OR
• (D) Lives in a hotel or motel and the cost is not paid for by charitable
organizations or by Federal, State, or local government programs for low-
income individuals; OR
• (E) Lives in an SRO or efficiency apartment unit in which there reside
more than 2 persons or lives in a larger housing unit in which there reside
more than one and a half persons per room; OR
• (F) Is exiting a publicly funded institution or system of care; OR
• (G) Otherwise lives in housing that has characteristics associated with
instability and an increased risk of homelessness, as identified in the
recipient’s approved Con Plan
• A child or youth who does not qualify as homeless under the homeless definition, but
qualifies as homeless under another Federal statute
• An unaccompanied youth who does not qualify as homeless under the homeless
definition, but qualifies as homeless under section 725(2) of the McKinney-Vento
Homeless Assistance Act, and the parent(s) or guardian(s) or that child or youth if living
with him or her.
d. Standards for determining the share of rent and utilities costs that each program participant
must pay, if any, while receiving Homelessness Prevention or Rapid Re-Housing assistance.
Requirements:
• Must include guidelines for determining program participants’ contribution to rent and
utilities. Guidelines need to consider challenges associated with homelessness, other
resources available or lacking, existing housing and economic conditions in community.
• May be flexible and consider a wide range of options, including providing a fixed amount
of assistance per person or requiring the program participant to pay a percent of income
over the course of the assistance. If it is percent of income, must specify what the
percentage will be and how income will be calculated.
Proposed Standards:
Each household’s case will be reviewed by a case manager to assess its capacity to pay a portion
of rent and/or utilities. A household’s contribution to rent and/or utilities will generally not
exceed 50% of their gross household income using the HUD Part 5 definition. Subsidies may be
deep or shallow based on the unique situation of each applicant; the amount of subsidy will be
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reassessed each month. The guideline for total assistance per household is $5,000 for families
with children and $3,000 for single adults or couples. HPRP data to date demonstrate an average
Rapid Re-housing subsidy of $2,641/person or couple and an average Prevention subsidy of
$1,958/person or couple. The average HPRP Rapid Re-housing subsidy for families was
$3,383/household and $3,648/household subsidy for Prevention.
e. Standards for determining how long a particular program participant will be provided with
rental assistance and whether and how the amount of that assistance will be adjusted over time.
Requirements:
• Must include guidelines for determining the length and amount of assistance a participant
will receive, as well as changes in assistance over time.
• Program participants receiving Rapid Re-Housing assistance must be re-evaluated at least
once every year and program participants receiving homelessness Prevention assistance
are required to be re-evaluated at least once every three months
• No program participant may receive more than 24 months of assistance in a three-year
period.
• Should consider the challenges associated with homelessness in community, other
resources available or lacking, existing housing and economic conditions in community.
In order to maximize the impact of limited resources, Evanston’s program will focus assistance
on households that demonstrate likely capacity to maintain stable housing following short-term
(up to three month) support. All households will be re-evaluated at the end of the three month
period and extension of funding may be considered based on need and the availability of
funding. It is anticipated that assistance will not exceed six months; no client will exceed 24
months of assistance in a three-year period.
f. Standards for determining the type, amount, and duration of housing stabilization and/or
relocation services to provide a program participant, including the limits, if any, on the
homelessness Prevention or Rapid Re-Housing assistance that each program participant may
receive, such as the maximum amount of assistance, maximum number of months the program
participant receives assistance; or the maximum number of times the program participant may
receive assistance.
Requirements:
• Must include standards for determining the housing stabilization and/or relocation
services that will be provided to a participant, including the types of services, amount of
services, and the length of time a participant can receive services.
• Must include any limits that will be imposed above and beyond the Interim Rule’s limits
on the types and amount of assistance that a participant can receive.
• Can be flexible and consider a wide range of options when setting standards of housing
stabilization and relocation standards. For example, could adjust the services over time
based on a set of indicators or require the program participant to contribute a certain
portion of his or her income while receiving assistance. Except for case management, no
program participant may receive more than 24 months of assistance in a 3 year period.
Proposed standards:
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16
Housing relocation and/or relocation services provided to the participant will include basic case
management. Housing search, placement, legal services, mediation, and credit repair may be a
component to case management or referred out to other service providers.
7. Process for Making Sub-awards.
The City of Evanston has identified Connections for the Homeless as the primary subrecipient
for ESG based on their proven capacity and experience with HPRP and their effective system of
managing State of Illinois Homelessness Prevention funds. Connections has a broad range of
experience providing for the homeless and persons at risk of homelessness and offers multiple
services including outreach and case management, housing locator services, transitional and
permanent supportive housing. They also identify financial benefits such as SSI for which clients
may be eligible, and link clients with mainstream providers of services such as employment
counseling and mental health services. Connections is a member of the Evanston Alliance on
Homelessness (EAH), and its Executive Director serves on the board of the Suburban Cook
County Continuum of Care. Connections also manages the Continuum’s Homelessness
Management Information System (HMIS), which will be used for tracking and reporting HPRP
program accomplishments. Other agencies that are part of EAH or Suburban Cook County
Continuum that provide services in Evanston may be qualified through an RFP or RFQ to
provide services such as case management, legal services, housing location and credit repair on a
subrecipient or fee for services basis.
8. Homeless Participation Requirement. The Alliance to End Homelessness in Suburban Cook
County Executive Board and EAH include homeless or formerly homeless individuals as
members of their boards, addressing this requirement.
9. Performance Standards. The following are preliminary performance standards created by the
Continuum of Care to measure the goals of reducing and eliminating homelessness.
• Engagement rate: the percent of persons exiting shelter where the destination is known
• Percent of persons exiting shelter who used 30 shelter-nights or fewer
• Percent exited to permanent housing, for each component type (shelter, HP, RRH)
• Follow up on housing status 6-18 months after HP assistance
10. Certifications. Certifications are attached to this Substantial Amendment.
Attachments: SF-424
Budget Worksheet
Definition of Homeless and At-Risk of Homelessness Worksheet
Certifications
Appendix: Comments from Betty Ester provided in writing on April 28, 2012.
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First Allocation $84,885.00
Second Allocation $47,748.00
Grant Amount $132,633.00
Total
Administration $9,947.00
Second
Allocation
Total Fiscal
Year 2011
Eligible Activities Activity
Amount
Reprogrammed
Amount
Activity
Amount
Activity
Amount
Homeless Assistance $80,645.00 $0.00 $80,645.00
Rehab/Conversion $0.00 $0.00 $0.00
Operations $56,000.00 $0.00 $56,000.00
Essential Services $24,645.00 $0.00 $24,645.00
Homelessness Prevention $0.00 $0.00 $0.00
Administration $4,240.00 $0.00 $4,240.00
Emergency Shelter Grants
Subtotal $84,885.00 $0.00 $84,885.00
Emergency Shelter**$0.00 $0.00
Renovation**$0.00 $0.00
Operation**$0.00 $0.00
Essential Service**$0.00 $0.00
URA Assistance**$0.00 $0.00
Street Outreach ‐ Essential
Services**$0.00 $0.00
HMIS $0.00
Rapid Re‐housing $0.00 $21,020.00 $21,020.00
Housing Relocation and
Stabilization Services $4,620.00
Tenant‐Based Rental
Assistance $16,400.00 $16,400.00
Project‐Based Rental
Assistance $0.00 $0.00
Homelessness Prevention $0.00 $21,021.00 $21,021.00
Housing Relocation and
Stabilization Services $2,520.00 $2,520
Tenant‐Based Rental
Assistance $18,500.00 $18,500
Project‐Based Rental
Assistance $0.00 $0.00
Administration $5,707.00 $5,707.00
Emergency Solutions Grants
Subtotal $0.00 $47,748.00 $47,748.00
Total Grant Amount: $132,633.00
**Allowable only if the amount obligated for homeless assistance activities using funds from the first allocation is less than
the expenditure limit for emergency shelter and street outreach activities (see Section III.B. of this Notice). Emergency Shelter Grants ProgramEmergency Solutions Grants ProgramFY 2011 Detailed Budget Table
FY 2011
Emergency Shelter Grants/Emergency Solutions Grants
Program Allocations
First Allocation
756 of 858
CRITERIA FORDEFINING HOMELESS Category
1
Literally
Homeless
(1) Individual or family who lacks a fixed, regular, and adequate
nighttime residence, meaning:
(i) Has a primary nighttime residence that is a public or
private place not meant for human habitation;
(ii) Is living in a publicly or privately operated shelter
designated to provide temporary living arrangements
(including congregate shelters, transitional housing, and
hotels and motels paid for by charitable organizations or
by federal, state and local government programs); or
(iii) Is exiting an institution where (s)he has resided for 90 days
or less and who resided in an emergency shelter or place
not meant for human habitation immediately before
entering that institution
Category
2
Imminent Risk of
Homelessness
(2) Individual or family who will imminently lose their primary
nighttime residence, provided that:
(i) Residence will be lost within 14 days of the date of
application for homeless assistance;
(ii) No subsequent residence has been identified; and
(iii) The individual or family lacks the resources or support
networks needed to obtain other permanent housing
Homeless under
other Federal
statutes
(3) Unaccompanied youth under 25 years of age, or families with
Category
3
children and youth, who do not otherwise qualify as homeless
under this definition, but who:
(i) Are defined as homeless under the other listed federal
statutes;
(ii) Have not had a lease, ownership interest, or occupancy
agreement in permanent housing during the 60 days prior
to the homeless assistance application;
(iii) Have experienced persistent instability as measured by two
moves or more during in the preceding 60 days; and
(iv) Can be expected to continue in such status for an extended
period of time due to special needs or barriers
Category
4
Fleeing/
Attempting to
Flee DV
(4) Any individual or family who:
(i) Is fleeing, or is attempting to flee, domestic violence;
(ii) Has no other residence; and
(iii) Lacks the resources or support networks to obtain other
permanent housing
757 of 858
under
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docu
individual lack the financial resources
An oral statement by the individual
seeking assistance which must be d
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Written observation by the intake w
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Certification by the individual or head
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2 or mo
Certification by the individual or h
assistance stating that (s)he was li
Written observation by the outrea
Written referral by another housi
Printed record from HMIS or anot
For individuals exiting an institutio
discharge pa
referral from social worker, c
t the instituti
and end dates of the time residing
A court order resulting from an evictio
individual or family that they must leav
leaving a ho
that they lack the financial resources to
tem
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individual lack the financial resources a
An oral statement by the individual o
which states: the
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certifi
Oral statement by the individual or h
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nonprofit or state o
individual or head of household see
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stat
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DEFINITION OF HOMELESS(Recordkeeping requirements)
ss under
ederal
ute
A court order resulting from an eviction
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the financial resources to stay; or
A documented and verified oral statem
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and
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individual lack the financial resources a
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o An oral statement by the individual o
seeking assistance which must be do
certification or a certification by the
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assistance that is documented by a s
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not jeopardized, the oral statement
o Certification by the individual or hea
subsequent residence has been ident
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individual or family lacks the financia
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Domestic
ence
t Risk of
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assistance that (s)he met the criteria of
another federal statutes; and
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employment
rally
eless
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assistance stating that (s)he was liv
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appropriate official at the institutio
and end dates of the time residing
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RECORDKEEPING REQUIREMENTSCategory 1 Literal
Home
ally
lesse
Written observation by the outreac
Written referral by another housing
Certification by the individual or he
assistance stating that (s)he was liv
shelter;
For individuals exiting an institution
evidence above and:
o discharge paperwork or w
o written record of intake w
obtain above evidence and
individual that they exited
ch worker; or
—
g or service provider; or
ad of household seeking
ing on the streets or in
n—one of the forms of
written/oral referral, or
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d certification by
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c
i
n
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p
e
Category 2 Imminent
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t Risk of
ssness n —
-
A court order resulting from an eviction
individual or family that they must leave
For individual and families leaving a hot
that they lack the financial resources to
A documented and verified oral stateme
Certification that no subsequent residen
and
Self-certification or other written docum
individual lack the financial resources an
obtain permanent housing
v
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other Fe
statu
ss under
ederal
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Certification by the nonprofit or state o
the individual or head of household see
criteria of homelessness under another
Certification of no PH in last 60 days; an
Certification by the individual or head o
available supporting documentation, th
more times in the past 60 days; and
Documentation of special needs or 2 or
r local government that
king assistance met the
federal statute; and
nd
f household, and any
at (s)he has moved two or
r more barriers
re
r
o
Category 4 Fleein
Attempt
Flee
ng/
ting to
DVD
-
-
For victim service providers:
o An oral statement by the individual o
seeking assistance which states: they
subsequent residence; and they lack
must be documented by a self-certific
the intake worker.
For non-victim service providers:
o Oral statement by the individual or h
assistance that they are fleeing. This
by a self-certification or by the casew
of the individual or family is not jeopa
statement must be verified; and
o Certification by the individual or head
subsequent residence has been ident
o Self-certification, or other written do
individual or family lacks the financia
networks to obtain other permanent
-
h
-
r head of household
y are fleeing; they have no
resources. Statement
cation or a certification by
ead of household seeking
statement is documented
worker. Where the safety
ardized, the oral
d of household that no
ttified; and
cumentation, that the
l resources and support
housing.
o
d
re
e
c
l
v
o
t
758 of 858
CRITERIA FOR DEFININGAT RISK OF HOMELESSNESSCategory
1
Individuals and
Families
An individual or family who:
(i) Has an annual income below 30% of median family
income for the area; AND
(ii) Does not have sufficient resources or support
networks immediately available to prevent them from
moving to an emergency shelter or another place
defined in Category 1 of the “homeless” definition;
AND
(iii) Meets one of the following conditions:
(A) Has moved because of economic reasons 2 or
more times during the 60 days immediately
preceding the application for assistance; OR
(B)Is living in the home of another because of
economic hardship; OR
(C) Has been notified that their right to occupy their
current housing or living situation will be
terminated within 21 days after the date of
application for assistance; OR
(D) Lives in a hotel or motel and the cost is not paid
for by charitable organizations or by Federal, State,
or local government programs for low-income
individuals; OR
(E) Lives in an SRO or efficiency apartment unit in
which there reside more than 2 persons or lives in a
larger housing unit in which there reside more than
one and a half persons per room; OR
(F) Is exiting a publicly funded institution or system of
care; OR
(G) Otherwise lives in housing that has characteristics
associated with instability and an increased risk of
homelessness, as identified in the recipient’s
approved Con Plan
Category
2
Unaccompanied
Children and
Youth
A child or youth who does not qualify as homeless under
the homeless definition, but qualifies as homeless under
another Federal statute
Category
3
Families with
Children and
Youth
An unaccompanied youth who does not qualify as
homeless under the homeless definition, but qualifies as
homeless under section 725(2) of the McKinney-Vento
Homeless Assistance Act, and the parent(s) or guardian(s)
or that child or youth if living with him or her.
759 of 858
CITIZEN’S COMMENTS ON THE EMERGENCY SOLUTIONS GRANT PROGRAM (ESG) –
SUBSTANTIAL AMENDMENTS TO THE 2011 AND 2012 ANNUAL ACTION PLANS OF THE
2012-2014 CONSOLIDATED PLAN
SUBMITTED
April 28, 2012
The City does not own overnight shelters and that the staff are not in the street doing outreach services to
the homeless. There are overnight shelters for the homeless and women of domestic violent in the City of
Evanston that non-for-profit organizations run. The City does fund these organizations to help them with
the operation of the shelters.
The report says that the $8,300 allocation from the Interfaith Action- Soup Kitchens will go toward the re-
housing and prevention activities. In the chart of the 2012 Emergency solutions Fund Allocation, it is
not clear as to how much of the $8,300 went to re-housing and prevention activities. Since the soup
kitchens is out of the allocation mix, the re-housing and prevention activities would have increase from
receiving half of the $8,300 soup kitchens allocation as stated in the report. The amendments stats that
the allocation for the soup kitchen will be directed to the re-housing and prevention activities. The budget
charts on page 104 don’t reflect the total $8,300 going to the two activities. Where did the balance go?
The Homeless Management Information Systems (HMIS) has been a requirement for agencies that work
with the homeless to collect data about the homeless population and to eliminate duplication of service to
this population. In the past there have been no fund directly allocated for the task that are involved with
the collection of this data by the agencies that work with the homeless. So, why are the other two
agencies that work with the homeless not receiving any dollar in the 2012 ($7,593) budget?
In addition, the agencies that are listed in the amendments have been working with the homeless and
providing shelter and other services to the homeless with no funding to cover the tasks of data collection
for the HMIS. Therefore, why is only one agency receiving funds for the collection of the HMIS data?
How is the data from the other three agencies passed to the Alliance to End Homelessness in Suburban
Cook County for input into the HMIS? Does the HMIS allocation pays for staff or fee to the Alliance to
End Homelessness in Suburban Cook County.
What is the percentage of the match ($151,839) from the Mental Health Board funds from the City’s
general revenues? The City has completed and adopted it 2012 budget. The match fund from Mental
Health Board fund from the City’s general revenues is not given in the report.
During the condominium conversion in Evanston, the number of reasonable and affordable rental unit
was lost. Now those condominium conversion units are on the market as rental units at market rate. The
points explored in the Task Force for the Homeless are not all inclusive of all parties that have been
involved in creating affordable housing. The City and the Task Force is focusing on vocational training
as one effort to help the homeless. No discussion on how the homeless will get to the good job after the
training. The jobs that pay a living wage are located in the northern west corridor. There is no public
transportation service Evanston to those location and the jobs that are coming to Evanston is minimal
wages jobs.
The number of family assisted will always be low because the dollar amount of $3,000 and $5,000 will
help someone for only two or three months. Unless the family income changes in the two to three month
period, they will always be in the one of the homeless category
760 of 858
The City might want to rethink the increase of their administration allocation. Instead of holding back
fund for organizations, that might start working with the homeless divide to the agencies that already
provide service to the homeless.
The agencies work corporative in working for the homeless, but they do not receive resources for some of
their service to the other agency clients.
The above are my comments on the EMERGENCY SOLUTIONS GRANT PROGRAM (ESG) –
SUBSTANTIAL AMENDMENTS TO THE 2011 AND 2012 ANNUAL ACTION PLANS OF THE
2012-2014 CONSOLIDATED PLAN .
Betty Ester
2031 Church Street
Evanston, Illinois 60201
761 of 858
1
Evanston, Illinois
Draft Substantial Amendment to the FY 2012 Consolidated Plan Annual Action Plan
Jurisdiction: Evanston, IL Contact Person: Sarah Flax, Housing and
Grants Administrator
2100 Ridge Ave
Evanston, IL 60201
Telephone: 847-448-8684
Fax: 847-448-8120
Email: sflax@Cityofevanston.org
Jurisdiction Web Address: www.Cityofevanston.org
The City of Evanston is amending the 2012 Consolidated Plan Annual Action Plan to fulfill the
requirements to receive 2012 funds under the Interim Rule of the Emergency Solutions Grant
(“ESG”) from the U.S. Department of Housing and Urban Development (“HUD”). Making
application to HUD will result in the City of Evanston receiving an allocation of $151,839 to be
used for eligible activities under the ESG program.
The City of Evanston will use 2012 ESG funding for Emergency Shelter Operations, Street
Outreach (Essential Services), Rapid Re-housing (Direct Assistance and Services), and
Prevention (Direct Assistance and Services) activities. Households with children under the age of
18 will be targeted for assistance. 2012 ESG funding allocations will closely follow that of 2011,
retaining substantially level funding for agencies that received the first allocation of 2011 funds
to maintain the existing safety net and enable those agencies to seek other sources of funding for
2013 and beyond, while initiating Prevention and Re-housing activities following the Interim
Rule. Staff will meet with each agency that received ESG funding in 2011 to discuss the
programmatic shift to the housing first model with the expectation that funding will shift more
toward Prevention and Re-housing priorities beginning in 2013.
Based on Homeless Prevention and Rapid Re-housing (HPRP) data, the City expects to spend
between $3,000 and $5,000 in direct assistance for short term (up to three months) rental
subsidies per household to enable them to attain or retain permanent, stable housing. In order to
help the maximum number of households with the limited additional funding available,
households that demonstrate some capacity to maintain housing stability following a short-term
subsidy will be targeted for assistance. Evanston will implement this program through
subrecipient agreements with non-profits that are currently serving Evanston’s homeless and at
risk of homelessness populations and have staff capacity and experience in case management
from HPRP, as well as the ability to connect applicants with mainstream services, per the goals
of the HEARTH Act. This will also leverage other funding already allocated to case management
services to fulfill the dollar for dollar match required by ESG.
1. The SF-424 follows the Substantial Amendment.
762 of 858
2
2. Summary of Consultation Process (the same consultation process was used for both the
2011 and 2012 amendments):
• January 2011-April 2012: The City consulted with representatives from the business,
religious, non-profit, private, and public sectors through the newly created Mayor’s Task
Force on Homelessness. The group convened the first Friday of every month to develop
Evanston’s Five Year Plan to Address Homelessness, which defines the nature and scope
if the City’s homeless population, provides input regarding their needs and the resources
to address them.
• On January 18, 2012, the City of Evanston participated in a Homelessness Prevention
Committee meeting held by the Alliance to End Homelessness in Suburban Cook
County, the lead agency for the Cook County Continuum of Care (IL-511), with whom
the Evanston Continuum of Care (IL-505) merged in 2011, and the Homeless
Management Information System that serves the Cook County Continuum, including the
cities of Oak Park and Evanston. The meeting was the initial discussion of the new
Emergency Solutions Program Interim Rule for entitlement communities in Cook County
and non-profit organizations that provide supportive housing, health and social services.
• February 7, 22 and March 7: The entitlement communities and representative
Continuum members convened multiple discussions in February and March regarding
implementation of a coordinated intake system and consistent performance and outcome
measures as required by ESG, integration of the new ESG services into the existing
Continuum network and outreach to other service providers.
The group discussed methods to direct the funds to areas of greatest need in Cook County
and agreed that each entitlement’s ESG allocation would be focused on the priority needs
of its service area. Historic data from the Homeless Management Information System
(HMIS), which includes HPRP, intake data and statistics from the Homelessness
Prevention Call Center, Cook County’s intake and referral system for HPRP, and
consultation with service providers, would be used to prioritize need, identify resources
and define performance standards.
Discussion included existing and new performance standards, methods and options to
achieve program goals of 1) fewer homeless, 2) fewer repeat incidences of homelessness
and 3) shorter duration of homelessness, using HUD’s performance standards for
Continua of Care under the McKinney-Vento Homeless Assistance Act, as amended by
the HEARTH Act of 2009. The preliminary performance standards developed are
provided in #9 Performance Standards below.
• March 15, 2012: City Staff consulted the Evanston Alliance on Homelessness (EAH) to
ensure that local involvement in the planning process. Staff presented an overview of
needs and proposed funding allocations.
• HMIS Collaboration: The Alliance to End Homelessness in Suburban Cook County
serves as both Continuum lead agency and HMIS lead agency for the Cook County
Continuum of Care (IL-511). The Alliance is incorporated as a 501(c)(3) nonprofit
agency and works in partnership with Oak Park and Evanston to plan and coordinate
homeless programs. The HMIS Committee of the Alliance completes an annual review of
the HMIS Policies and Procedures and recommends their adoption to the Alliance's board
of directors. The most recent update to the HMIS Policies and Procedures was adopted on
763 of 858
3
Feb. 24, 2012, and reconciles the policies of the Cook County and Evanston Continua
following their merger in 2011. A copy is available online at:
http://www.suburbancook.org/files/HMIS_Policy_Manual_FINAL_Feb_24-20122.pdf
The Alliance receives HUD Supportive Housing Program funding to cover 80% of the
cost of operating the HMIS. Cook County Community Development Block Grant
(CDBG) and some private funding cover the remaining costs.
3. Summary of Citizen Participation Process. Citizen input on the substantial amendment to the
Consolidated Plan Annual Action Plan for 2012 was sought in a 30-day Public Comment period from
March 30 to April 28, 2012. Notice of the 30-day public comment period and the public hearing on
April 2, 2012 was published in the Evanston Roundtable on March 29, 2012 and sent by e-mail to the
City’s e-newsletter list of over 24,562 individuals, as well as to over 75 individuals and organizations
that have requested to receive information on the City’s CDBG program. Notice of the meeting and its
purpose was also included on the agenda for the April 2, 2012 meeting of the Human Services
Committee, on the City’s online calendar and on the City’s website homepage beginning March 30,
2012.
Evanston continues to expand its efforts to reach non-English speaking residents by publicizing the
availability of accommodations for persons with disabilities and language differences in both English
and Spanish on meeting agendas and public notices. A Spanish language version of the notice of the 30-
day public comment period for the Substantial Amendment to the Action Plan was developed by the
City’s Outreach Specialist and distributed to Spanish-language media and organizations that serve
significant numbers of Hispanics, including the Evanston Coalition for Latino Resources (ECLR).
Summary of comments and views received:
Input received from Betty Ester on the 2011 and 2012 ESG Substantial Amendments at the
public meeting on April 2 and in written form on April 28, 2012 is summarized below. All
comments were accepted and are addressed below. Ms. Ester’s written comments are appended.
1. Ms. Ester noted that the memo to the committee about the ESG Substantial Amendments
referred to “the City’s overnight shelters” although the shelters are run by non-profits.
Response: At the April 2 meeting, staff explained this referred to the location of the
shelters in Evanston. Wording will be changed to “the overnight shelters located in
Evanston” to remove any possible confusion.
2. Ms. Ester noted that she had lobbied for maintaining or extending the HPRP 18-month
maximum period of subsidy for households receiving Prevention or Re-housing
assistance and that a three month subsidy is too short to help many households.
Response: The City acknowledges there are households that need rent subsidies for more
than three months in order to attain stable housing. Based on an analysis of need,
experience with HPRP and the limited amount of ESG funds, there will be households
whose needs cannot be met by ESG. The greatest impact will be achieved by focusing
Prevention and Re-housing activities on households that demonstrate a likelihood of
attaining stability with a short-term subsidy, with support extended based on need and
availability of funds.
3. Ms. Ester questioned the allocation of additional funds for administration and HMIS and
the allocation of HMIS to a single agency.
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Response: The increase in funds that may be used for administrative purposes from 5% to
7.5% of the City’s ESG allocation is needed to complete the Substantial Amendments to
the 2011 and 2012 Action Plans, implement new and ongoing program activities and for
reporting and compliance. City staff also helps coordinate services among ESG funded
agencies and others not funded with ESG, including mainstream service providers. HMIS
has not been required for ESG in the past, so funds are allocated for HMIS in 2012
because additional licenses and staff training for subrecipients receiving ESG funds will
be needed. Connections for the Homeless is the local HMIS administrator and is
responsible for training, data consistency and reporting. In addition, they perform
security checks on any computer from which HMIS is accessed and arrange for the
licenses, regardless of what agency is using the system. Costs for direct services staff to
enter client data into HMIS is not covered in this category. ESG funds will not be paid to
the Alliance to End Homelessness in Suburban Cook County.
4. Ms. Ester questioned where the $8,300 that had been used for soup kitchens in prior years
is reflected in the 2012 budget.
Response: The 2012 Street Outreach budget totals $16,345, which is $8,300 less than the
2011 budget for this category. The budgets for Prevention and Re-housing each have
been increased by approximately $9,237 in 2012 from 2011, reflecting the $8,300 and the
overall increase in ESG funding in 2012.
5. Ms. Ester asked what percentage of the ESG match will be from City Mental Health
Board funds.
Response: The percent is not established at this time. Subrecipients are responsible for
providing match sources according to their agreements when finalized.
6. Ms. Ester noted that affordable rental housing was converted to condos and some are now
back on the rental market, that all parties involved in affordable housing are not included
in the Task Force on Homelessness, and that task force is focused on vocational jobs as a
means of ending homelessness but there is no public transportation to living wage jobs in
the northern west corridor (sic).
Response: The Task Force on Homelessness report was not intended to be a
comprehensive discussion of affordable housing. Living wage jobs are critical to lifting
people out of homelessness and transportation can be a major hurdle to securing and
maintaining employment in areas without public transportation.
4. Match. The ESG match requirement of $151,839 will be met using Mental Health Board funds from
the City’s general revenues, State and private funding, including in-kind contributions, received by the
agencies implementing ESG programs. The City prioritized use of ESG for direct assistance based on
the plan to implement ESG through existing service providers in order to maximize efficiencies and use
their operating budgets for supportive services as the match.
5. Proposed Activities and Overall Budget
a. Proposed Activities: The following activities are proposed for ESG funding:
Activity 1-Adminstration
Priority Need from 2010-
2014 Consolidated Plan
N/A
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Activity Description,
including number and types
of persons served
Planning, administration, monitoring and reporting of the ESG
program.
Objective & Outcome
Categories
N/A
Start Date and Completion
Date
Start date will be the date the grant agreement is executed.
Completion will be within 24 months of that date.
ESG funding and other
funding
ESG funding - $11,387
Other funding: N/A
Performance Indicators N/A
Projected Accomplishments
in One Year
N/A
Projected Accomplishments
in Grant Period
N/A
Activity 2-Emergency Shelter Operations
Priority Need from 2010-
2014 Consolidated Plan
Homeless Families:
• Emergency Shelter and Permanent Supportive Housing: High
Priority Need.
• Transitional Housing: Medium Priority Need.
Homeless Individuals:
• Emergency Shelter, Transitional Housing Permanent
Supportive Housing: High Priority Need.
Activity Description,
including number and types
of persons served
Funds may be used for shelter maintenance, operation, rent,
repairs, security, fuel, equipment, insurance, utilities, food and
furnishings and costs of staff. Expect to assist 550-650 clients.
Assistance will be targeted towards families with children under
18.
Objective & Outcome
Categories
Decent housing & Affordability
Start Date and Completion
Date
Start date will be the date the grant agreement is executed.
Completion will be within 24 months of that date.
ESG funding and other
funding
ESG funding - $56,000
Other funding: Operating revenues of agencies providing shelter
Performance Indicators The four preliminary performance indicators developed by the
Suburban Cook County Continuum of Care are:
• Engagement rate: the percent of persons exiting shelter where
the destination is known
• Percent of persons exiting shelter who used 30 shelter-nights
or fewer
• Percent of persons exited to permanent housing
• Follow up contact to determine housing status 6 and 18
months after termination of assistance
Projected Accomplishments
in One Year
550-650 households assisted
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Projected Accomplishments
in Grant Period
Same as above.
Activity 3-Street Outreach-Essential Services
Priority Need from 2010-
2014 Consolidated Plan
Homeless Families:
• Emergency Shelter and Permanent Supportive Housing: High
Priority Need.
• Transitional Housing: Medium Priority Need.
Homeless Individuals:
• Emergency Shelter, Transitional Housing and
Permanent Supportive Housing: High Priority Need.
Activity Description,
including number and types
of persons served
Funds may be used for services concerned with employment,
health, drug abuse, and education and may include (but are not
limited to):
• Assistance in obtaining permanent housing
• Medical and psychological counseling and supervision
• Employment counseling, job placement and job training
• Nutritional counseling
• Substance abuse treatment and counseling
• Assistance in obtaining other Federal, State and local benefits
such as mental health benefits; employment counseling;
medical assistance; Veteran's benefits; SSI/SSDI, TANF,
General Assistance, LINK/Food Stamps; etc.
• Other services such as child care and transportation
• Salaries of program staff to provide the above services
• Expect to assist 400-600 clients.
• Families with children under 18 will be prioritized for
assistance.
Objective & Outcome
Categories
Decent housing & Affordability
Start Date and Completion
Date
Start date will be the date the grant agreement is executed.
Completion will be within 24 months of that date.
ESG funding and other
funding
ESG funding - $16,345
Other funding: Operating revenues of agencies providing
services
Performance Indicators The four preliminary performance indicators developed by the
Suburban Cook County Continuum of Care are:
• Engagement rate: the percent of persons exiting shelter where
the destination is known
• Percent of persons exiting shelter who used 30 shelter-nights
or fewer
• Percent of persons exited to permanent housing
• Follow up contact to determine housing status 6 and 18
months after termination of assistance
Projected Accomplishments 400-600 households assisted
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in One Year
Projected Accomplishments
in Grant Period
Same as above.
Activity 4-Rapid Re-Housing, Tenant Based Rental Assistance
Priority Need from 2010-
2014 Consolidated Plan
Homeless Families:
• Emergency Shelter and Permanent Supportive Housing: High
Priority Need.
• Transitional Housing: Medium Priority Need.
Homeless Individuals:
• Emergency Shelter,Transitional Housing and Permanent
Supportive Housing: High Priority Need.
Activity Description,
including number and types
of persons served
Direct rental assistance including short term rental assistance (up
to 3 months), security deposits, utility deposits, utility payments,
moving cost assistance, and motel or hotel vouchers. Anticipated
average subsidy of $3,000 for individuals and $5,000 for
families. Expect to assist 4-7 households. Assistance will be
targeted towards families with children under 18.
Objective & Outcome
Categories
Decent housing & Affordability
Start Date and Completion
Date
Start date will be the date the grant agreement is executed.
Completion will be within 24 months of that date.
ESG funding and other
funding
ESG funding - $23,600
Other funding: None
Performance Indicators The four preliminary performance indicators developed by the
Suburban Cook County Continuum of Care are:
• Engagement rate: the percent of persons exiting shelter
where the destination is known
• Percent of persons exiting shelter who used 30 shelter-nights
or fewer
• Percent of persons exited to permanent housing
• Follow up contact to determine housing status 6 and 18
months after termination of assistance
Projected Accomplishments
in One Year
4-7 households assisted
Projected Accomplishments
in Grant Period
Same as above.
Activity 5-Rapid Re-Housing, Housing Relocation and Stabilization Services
Priority Need from 2010-
2014 Consolidated Plan
Homeless Families:
• Emergency Shelter and Permanent Supportive Housing: High
Priority Need.
• Transitional Housing: Medium Priority Need.
Homeless Individuals:
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• Emergency Shelter, Transitional Housing and Permanent
Supportive Housing: High Priority Need.
Activity Description,
including number and types
of persons served
Housing relocation and stabilization services including case
management, housing search and placement, legal services,
mediation, and credit repair. Expect to assist 5-7 households.
Assistance will be targeted towards families with children under
18.
Objective & Outcome
Categories
Decent housing & Affordability
Start Date and Completion
Date
Start date will be the date the grant agreement is executed.
Completion will be within 24 months of that date.
ESG funding and other
funding
ESG funding - $6,656
Other funding: operating revenues of agencies providing services
Performance Indicators The four preliminary performance indicators developed by the
Suburban Cook County Continuum of Care are:
• Engagement rate: the percent of persons exiting shelter where
the destination is known
• Percent of persons exiting shelter who used 30 shelter-nights
or fewer
• Percent of persons exited to permanent housing
• Follow up contact to determine housing status 6 and 18
months after termination of assistance
Projected Accomplishments
in One Year
4-7 households assisted
Projected Accomplishments
in Grant Period
Same as above.
Activity 6-Prevention, Tenant Based Rental Assistance
Priority Need from 2010-
2014 Consolidated Plan
Renters:
• Below 30% AMI, large related household: High priority
• Below 30% AMI, small related household: Medium priority
Owners:
• Below 30% AMI, large related household: High priority
• Below 30% AMI, small related household: Medium priority
Activity Description,
including number and types
of persons served
Direct rental assistance as described in the ESG notice, such as
short term rental assistance (up to 3 months), medium term rental
assistance, security deposits, utility deposits, utility payments,
moving cost assistance, and motel or hotel vouchers.
Recommended subsidy limit of $3,000 for individuals and $5,000
for families. Expect to assist 5-8 households. Assistance will be
targeted to families with children under 18.
Objective & Outcome
Categories
Decent housing & Affordability
Start Date and Completion
Date
Start date will be the date the grant agreement is executed.
Completion will be within 24 months of that date.
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ESG funding and other
funding
ESG funding - $26,626
Other funding: None
Performance Indicators The four preliminary performance indicators developed by the
Suburban Cook County Continuum of Care are:
• Engagement rate: the percent of persons exiting shelter where
the destination is known
• Percent of persons exiting shelter who used 30 shelter-nights
or fewer
• Percent of persons exited to permanent housing
• Follow up contact to determine housing status 6 and 18
months after termination of assistance
Projected Accomplishments
in One Year
5-8 households assisted
Projected Accomplishments
in Grant Period
Same as above
Activity 7-Prevention, Housing Relocation and Stabilization Services
Priority Need from Action
Plan
Renters:
• Below 30% AMI, large related household: High priority
• Below 30% AMI, small related household: Medium priority
Owners:
• Below 30% AMI, large related household: High priority
• Below 30% AMI, small related household: Medium priority
Activity Description,
including number and types
of persons served
Housing relocation and stabilization services including case
management, housing search and placement, legal services,
mediation, and credit repair. Expect to assist 5-8 households.
Assistance will be targeted to families with children under 18.
Objective & Outcome
Categories
Decent housing & Affordability
Start Date and Completion
Date
Start date is will be when the grant agreement is executed. The
end date will be 24 months after contract execution.
ESG funding and other
funding
ESG funding - $3,630
Other funding: Service provider’s existing operating budgets
Performance Indicators The four preliminary performance indicators developed by the
Suburban Cook County Continuum of Care are:
• Engagement rate: the percent of persons exiting shelter where
the destination is known
• Percent of persons exiting shelter who used 30 shelter-nights
or fewer
• Percent of persons exited to permanent housing
• Follow up contact to determine housing status 6 and 18
months after termination of assistance
Projected Accomplishments
in One Year
5-8 households assisted
Projected Accomplishments Same as above
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in in Grant Period
Activity 8-HMIS
Priority Need from 2010-
2014 Consolidated Plan
N/A
Activity Description,
including number and types
of persons served
Required of all ESG service providers (excluding domestic
violence providers), to ensure consistency of data points to reduce
duplication of services among providers.
Objective & Outcome
Categories
N/A
Start Date and Completion
Date
Start date will be the date the grant agreement is executed.
Completion will be within 24 months of that date.
ESG funding and other
funding
ESG funding - $7,591
Other funding: N/A
Performance Indicators N/A
Projected
Accomplishments in One
Year
N/A
Projected
Accomplishments in in
Grant Period
N/A
b. Funding Priorities
As previously mentioned, 2012 funding levels will closely mirror the allocation of 2011 ESG
funds. This will ensure the agencies that previously received ESG funds can maintain the current
level of services while preparing for a larger shift in funding for 2013.
Proposed funding by eligible activity:
• $11,387 Administration (7.5%, maximum spending in this category)
• $7,591 HMIS/Data (5%) to fund additional HMIS licenses and staff costs relating to data
capture and reporting
• $132,859 for remaining activities
o $72,345: 2011 funding levels for Emergency Shelter & Street Outreach
Soup kitchen will be eliminated due to ineligibility under new guidelines.
The $8,300 previously used for the soup kitchens will be moved to re-
housing and prevention program.
o $60,514: Prevention and Re-housing
• 2012 would be a small shift into the new activities allowable in Emergency Solutions
Grant with the expectation that a greater percentage of funds would be moved towards
Prevention and Re-housing activities in 2013.
Emergency Shelter Operational Costs - $56,000
Funds may be used for shelter maintenance, operation, rent, repairs, security, fuel, equipment,
insurance, utilities, food and furnishings and costs of staff.
Family Promise (4-6 families/year) $6,000
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Interfaith Action-Hospitality Center (300-350 clients) $8,300
YWCA (115-140 clients) $10,000
Connections for the Homeless-Hilda’s Place (120-150 clients) $31,700
Street Outreach (formerly Essential Services) - $16,345
Funds may be used for services concerned with employment, health, drug abuse, and education
and may include (but are not limited to):
1. Assistance in obtaining permanent housing
2. Medical and psychological counseling and supervision
3. Employment counseling, job placement and job training
4. Nutritional counseling
5. Substance abuse treatment and counseling
6. Assistance in obtaining other Federal, State and local benefits such as mental health
benefits; employment counseling; medical assistance; Veteran's benefits; SSI/SSDI,
TANF, General Assistance, LINK/Food Stamps; etc.
7. Other services such as child care and transportation
8. Salaries of program staff to provide the above services
Connections for the Homeless-Entry Point (400-600 clients) $16,345
Connections for the Homeless will continue to be the primary subrecipient for 2012 Rapid Re-
housing and Prevention funds.
Rapid Rehousing - $30,257
(4-7 households that are literally on the street or fleeing domestic violence)
Direct Tenant based Rental Assistance $23,600
Housing Relocation and Stabilization Services $6,656
Prevention - $30,257
(5-8 households at high risk of becoming homeless with incomes below 30% AMI)
Direct Tenant based Rental Assistance $26,626
Housing Relocation and Stabilization Services $3,630
ANALYSIS OF NEED
According to the 2010 census data, Evanston had a total population of 74,486 individuals.
Approximately 8,491 persons (3.67% of total population) fell under the poverty line in Evanston.
HMIS reports indicate that approximately 1,323 new and current clients (11% of all new and
current clients in the Continuum) in HMIS (served for the period 10/1/10-9/30/10) received
services in Evanston. 454 clients (12.5% of clients in the Continuum) entered in HMIS (for the
period 10/1/10-9/30/10) stated their last permanent address was in Evanston.
The Mayor’s Task Force on Homelessness released its report in April 2012 that details the
approximate numbers of Evanston residents that are at-risk of homelessness or currently
homeless. That report identifies the following categories of homeless and at risk of becoming
homeless and provides estimates of the number of people by category:
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At Risk of Homelessness
Financial Reasons (3,500 – 4,500 individuals)
An analysis done by the Planning Department of the City in the 2010-2014 Consolidated Plan
indicate that about one in four of Evanston renter households are spending more than 30% of
their income on rent. Using Comprehensive Housing Affordability Strategy (CHAS) data,
approximately 44% of renter households under 80% of the area median income (AMI) spend
more than 50% of their income on housing. In addition it is estimated that 500 owner occupied
households are also spending 50% of their income on housing. Another 500 are at-risk due to
domestic violence and consequently facing an uncertain financial future. These people are forced
to make compromises on their spending for health care, food, education, etc.
Social and Personal Reasons (1,000 – 1,500 individuals)
Persons leaving institutional care (prisons/jails, hospitals, and the two intermediate care facilities
in Evanston), dealing with domestic violence, child abuse or elder abuse, or aging out of foster
care confront a future with unstable housing. Formerly homeless persons/families who receive
rental subsidies from our local agencies are also at-risk; if that funding were cut, these persons
might again be homeless.
• Throughout their life, one in four women experience domestic violence
• Foreclosures impact many: 172 households filed for foreclosure in the first half of 2011
• The number of ex-offenders returning to the community is estimated to be 2-5/month,
totaling 24-60/year.
Currently Homeless
Doubled-Up (500 – 700 individuals)
The doubled-up population is households who have lost independent housing and moved in with
family or friends. Because of the negative impacts that such unstable situations have on children,
the federal Department of Education now considers these families homeless and has developed
special programming for their children. For the family moving in, there is always the fear that
they will have to leave. Included in this estimate are youth who leave home, even though their
family is still housed, and typically move in with friends to remain connected to the school or
other institutions.
• District 65 reported 200 children living in doubled up situations
• District 202 is tracking 100 youth living in doubled up situations
• Presumably there are between 100 to 200 parents related to those 300 children
• In the 2011 point-in-time count, 30% of adults interviewed were living temporarily with
other people. Based on a homeless street count of 630, that equates to 189 people living
doubled up
In Shelter or Transitional Housing (250 – 300 individuals)
Evanston has limited accommodations where homeless people can stay for short periods of time.
The YWCA has 32 beds for victims of domestic violence and provides housing for about 200 in
a 12 month period. Family Promise, which provides temporary housing at religious institutions
for four families at a time, helps approximately 12 families over the course of a year.
Connections for the Homeless operates a 20-bed shelter for single adults that houses
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approximately 130 individuals each year. Evanston does not have facilities for unaccompanied
youth or overnight shelters for homeless families.
• Connections sheltered 130 in FY11
• YWCA sheltered 259 in FY11
• Family Promise sheltered 31 in FY11
On the Street (500 – 700 individuals)
The unsheltered homeless are generally episodically homeless, chronically homeless, or youth.
All tend to be individuals - it is rare for a family to live “on the street” but on occasion they may
be found living in a van or car. HUD’s definition of chronically homeless is an individual with
one or more disability who has been living on the street for at least a year or has a long history of
episodic homelessness. Evanston has an absence of street culture for homeless youth, so most go
to Chicago.
• In FY11, Connections worked with 630 individuals living on the streets of Evanston, and
had open cases on 100 others. Most people counted on the street spend their days in
Evanston but sleep in Chicago, ride CTA trains or seek shelter at the airports.
Over the last five years, the numbers of people at-risk of homelessness and who are homeless
have increased due to the financial downturn and the difficulty of finding employment that pays
a living wage. In FY07 (the first year of data in HMIS) Connections for the Homeless had 352
clients in its EntryPoint street outreach program, 250 of whom received case management
services. In FY11, Connections, along with Interfaith Action of Evanston, which operates a drop-
in day shelter, served 626 clients, with 585 receiving case management. Of the people they
worked with in 2011, 240 were categorized as chronically homeless. Of those, about 60%
considered Evanston their home community with others coming from nearby suburbs or
Chicago. Very few were from outside of Illinois.
Unmet needs
The largest unmet housing need in Evanston is for families with children that are currently
doubled up. Although they are considered homeless in the new federal definition, they are not
eligible for ESG Rapid Re-Housing funds. According to data provided by Evanston’s two school
districts, an estimated 500-700 people are living in doubled-up housing situations. This includes
youth who leave home, even though their family is still housed, who typically move in with
friends to remain connected to the school or other institution.
Obstacles to addressing underserved needs in the community
Evanston is a high-cost housing community. Historically, market conditions have presented the greatest
barrier to affordable housing and housing for the homeless. Evanston’s built-up character, with only
scattered sites available for development, along with consistent demand for land, has historically driven
up acquisition prices. High property taxes are often cited as a deterrent to affordable housing, though
City taxes comprise only a small percentage of the tax bill. The bleak employment market and the
shortage of living wage jobs have an impact on addressing the undeserved needs in our community.
Evanston households under 30% AMI are likely to face continued challenges with maintaining housing
after receiving ESG assistance. Because of these factors, deeper and longer subsidies are likely to be
needed to address some households’ needs.
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c. Budget. The budget is detailed in Table 3 that follows the narrative of the Substantial
Amendment.
6. Written Standards for Provision of ESG Assistance.
a. Standard policies and procedures for evaluating individuals’ and families’ eligibility for
assistance under ESG.
Requirements:
• Must be consistent with definitions of homeless and at risk of homelessness
• Must be consistent with record keeping requirements
Proposed Standards:
The City of Evanston is basing its program policies and procedures on those developed for
HPRP, with modifications to address the new HUD definition of homeless and at risk of
homelessness, as well as the regulations in the ESG Interim Rule as outlined below.
Evanston’s ESG Re-housing and Homeless Prevention programs will prioritize families with
children under the age of 18, but may be used to serve both individuals and families.
To receive Rapid Re-Housing assistance:
A. Household must be homeless as defined under categories 1 or 4 of the homeless
definition (see attached)
B. Head(s) of household must be a U.S. citizen or legal resident whose last permanent
residence prior to becoming homeless was an Evanston address at which they resided for
six or more months
C. The household must have undergone at least an initial consultation and eligibility
assessment with a case manager or other authorized representative who is responsible for
determining eligibility and the type and level of assistance needed
D. Based on assessment at intake, household has likelihood of maintaining housing and
becoming self-sustaining following the receipt of short-term assistance
E. Head(s) of household must agree to follow the case management plan developed working
with the case manager
F. Head(s) of household must agree to meet with the designated case manager at least once
a month while receiving assistance, including at least one home visit
G. Head(s) of household must agree to follow up contact at 6-, 12- and 18-month points
following receipt of assistance
To receive Prevention assistance:
A. Household must be at risk of becoming homeless under category 2 and 3 of the homeless
definition or categories 1, 2, or 3 of the at risk of homelessness definition (see attached)
B. Head(s) of household must be a U.S. citizen or legal resident and an Evanston resident
for at least six months prior to requesting assistance
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C. The household must have undergone at least an initial consultation and eligibility
assessment with a case manager or other authorized representative who is responsible for
determining eligibility and the type and level of assistance needed
D. Based on assessment at intake, household has likelihood of maintaining housing and
becoming self-sustaining following the receipt of short-term assistance
E. Head(s) of household must agree to follow the case management plan developed working
with the case manager
F. Head(s) of household must agree to meet with the designated case manager at least once
a month while receiving assistance, including at least one home visit
G. Head(s) of household must agree to follow up contact at 6-, 12- and 18-month points
following receipt of assistance
b. Policies and procedures for coordination among emergency shelter providers, essential service
providers, Homelessness Prevention and Rapid Re-housing assistance providers, other homeless
assistance providers, and mainstream service and housing providers.
Requirements:
• Must promote a strategic, community-wide system to prevent and end homelessness
Proposed Standards:
The City of Evanston will continue to work with the Alliance to End Homelessness in Suburban
Cook County and the Evanston Alliance on Homelessness to develop and maintain standard
policies and procedures and to coordinate provision of services among emergency shelter
providers, essential service providers, homelessness Prevention and raid re-housing assistance
providers, other homeless assistance providers, and mainstream service and housing providers.
In addition, the Mayor’s Task Force on Homelessness recommended that the City realign
responsibilities of the Housing Commission to include Homeless policy initiatives, forming a
new Housing and Homelessness Commission. This Commission would be responsible for
oversight of a community-wide system to prevent and end homelessness that is closely aligned
with its current responsibilities to recommend policies and procedures regarding the
development and preservation of affordable housing.
c. Policies and procedures for determining and prioritizing which eligible families and
individuals will receive Homelessness Prevention assistance and which eligible families and
individuals will receive Rapid Re-Housing assistance.
Requirements:
• Must include targeting policies and procedures for Rapid Re-Housing
• Must include targeting policies and procedures for Homelessness Prevention
• For Homelessness Prevention assistance, must include the risk factors that will be used to
help determine individuals and families who are most in need of ESG homelessness
Prevention assistance to avoid moving into an emergency shelter
• Identify combinations of such characteristics that are typical of families and individuals
living in shelters or on the streets as a guide for targeting and prioritizing Prevention
assistance to those families and individuals who are most in need
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Proposed Standards:
Rapid Re-Housing: Homeless households whose last permanent address was in Evanston and
who resided there for a minimum of six months will be eligible for re-housing and who
demonstrate potential to retain permanent housing following a short-term subsidy. Priority will
be given to households with children 18 years old or younger
Risk factors that are expected to be applicable to Rapid Re-Housing assistance include but are
not limited to:
• Individual who lacks a fixed, regular, and adequate nighttime residence, meaning:
o Has a primary nighttime residence that is public or private place not meant for
human habitation; or
o Is living in a publicly or privately operated shelter designated to provide
temporary living arrangements (including congregate shelters, transitional
housing, and hotels and motels paid for by charitable organizations or by federal ,
state, and local government programs); or
o Is exciting an institution where (s)he has resided for 90 days or less and who
resided in an emergency shelter or place not meant for human habitation
immediately before entering that institution
• Any individual or family who:
o Is fleeing, or is attempting to flee, domestic violence;
o Has no other residence; and
o Lacks the resources or support networks to obtain other permanent housing
Prevention: Households that have potential of remaining stability housed following a short-term
subsidy will be targeted for Prevention. Priority will be given to households with children 18
years old or younger.
Risk factors that are expected to be applicable to Prevention assistance include but are not
limited to:
• Individual or family who will imminently lose their primary nighttime residence,
provided that:
o Residence will be lost within 14 days of the date of application for homeless
assistance;
o No subsequent residence has been identified; and
o The individual or family lacks the resources or support networks needed to obtain
other permanent housing
• Unaccompanied youth under 25 years of years of age, or families with children and
youth, who do not otherwise qualify as homeless under this definition, but who:
o Are defined as homeless under the other listed federal statues;
o Have not had a lease, ownership interest, or occupancy agreement in permanent
housing during the 60 days prior to the homeless assistance application;
o Have experienced persistent instability as measured by two moves or more in the
preceding 60 days; and
o Can be expected to continue in such status for an extended period of time due to
special needs or barriers
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• An individual or family who:
o Has an annual income below 30% of median family income for the area; and
o Does not have sufficient resources or support networks immediately available to
prevent them from moving to an emergency shelter or another place defined in
Category 1 of the “homeless” definition; and
o Meets one of the following conditions:
• (A) Has moved because of economic reasons 2 or more times during the
60 days immediately preceding the application for assistance; OR
• (B)Is living in the home of another because of economic hardship; OR
• (C) Has been notified that their right to occupy their current housing or
living situation will be terminated within 21 days after the date of
application for assistance; OR
• (D) Lives in a hotel or motel and the cost is not paid for by charitable
organizations or by Federal, State, or local government programs for low-
income individuals; OR
• (E) Lives in an SRO or efficiency apartment unit in which there reside
more than 2 persons or lives in a larger housing unit in which there reside
more than one and a half persons per room; OR
• (F) Is exiting a publicly funded institution or system of care; OR
• (G) Otherwise lives in housing that has characteristics associated with
instability and an increased risk of homelessness, as identified in the
recipient’s approved Con Plan
• A child or youth who does not qualify as homeless under the homeless definition, but
qualifies as homeless under another Federal statute
• An unaccompanied youth who does not qualify as homeless under the homeless
definition, but qualifies as homeless under section 725(2) of the McKinney-Vento
Homeless Assistance Act, and the parent(s) or guardian(s) or that child or youth if living
with him or her.
d. Standards for determining the share of rent and utilities costs that each program participant
must pay, if any, while receiving Homelessness Prevention or Rapid Re-Housing assistance.
Requirements:
• Must include guidelines for determining program participants’ contribution to rent and
utilities. Guidelines need to consider challenges associated with homelessness, other
resources available or lacking, existing housing and economic conditions in community.
• May be flexible and consider a wide range of options, including providing a fixed amount
of assistance per person or requiring the program participant to pay a percent of income
over the course of the assistance. If it is percent of income, must specify what the
percentage will be and how income will be calculated.
Proposed Standards:
Each household’s case will be reviewed by a case manager to assess its capacity to pay a portion
of rent and/or utilities. A household’s contribution to rent and/or utilities will generally not
exceed 50% of their gross household income using the HUD Part 5 definition. Subsidies may be
deep or shallow based on the unique situation of each applicant; the amount of subsidy will be
778 of 858
18
reassessed each month. The guideline for total assistance per household is $5,000 for families
with children and $3,000 for single adults or couples. HPRP data to date demonstrate an average
Rapid Re-housing subsidy of $2,641/person or couple and an average Prevention subsidy of
$1,958/person or couple. The average HPRP Rapid Re-housing subsidy for families was
$3,383/household and $3,648/household subsidy for Prevention.
e. Standards for determining how long a particular program participant will be provided with
rental assistance and whether and how the amount of that assistance will be adjusted over time.
Requirements:
• Must include guidelines for determining the length and amount of assistance a participant
will receive, as well as changes in assistance over time.
• Program participants receiving Rapid Re-Housing assistance must be re-evaluated at least
once every year and program participants receiving homelessness Prevention assistance
are required to be re-evaluated at least once every three months
• No program participant may receive more than 24 months of assistance in a three-year
period.
• Should consider the challenges associated with homelessness in community, other
resources available or lacking, existing housing and economic conditions in community.
In order to maximize the impact of limited resources, Evanston’s program will focus assistance
on households that demonstrate likely capacity to maintain stable housing following short-term
(up to three month) support. All households will be re-evaluated at the end of the three month
period and extension of funding may be considered based on need and the availability of
funding. It is anticipated that assistance will not exceed six months; no client will exceed 24
months of assistance in a three-year period.
f. Standards for determining the type, amount, and duration of housing stabilization and/or
relocation services to provide a program participant, including the limits, if any, on the
homelessness Prevention or Rapid Re-Housing assistance that each program participant may
receive, such as the maximum amount of assistance, maximum number of months the program
participant receives assistance; or the maximum number of times the program participant may
receive assistance.
Requirements:
• Must include standards for determining the housing stabilization and/or relocation
services that will be provided to a participant, including the types of services, amount of
services, and the length of time a participant can receive services.
• Must include any limits that will be imposed above and beyond the Interim Rule’s limits
on the types and amount of assistance that a participant can receive.
• Can be flexible and consider a wide range of options when setting standards of housing
stabilization and relocation standards. For example, could adjust the services over time
based on a set of indicators or require the program participant to contribute a certain
portion of his or her income while receiving assistance. Except for case management, no
program participant may receive more than 24 months of assistance in a 3 year period.
779 of 858
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Proposed standards:
Housing relocation and/or relocation services provided to the participant will include basic case
management. Housing search, placement, legal services, mediation, and credit repair may be a
component to case management or referred out to other service providers.
7. Process for Making Sub-awards.
2012 ESG funding allocations will closely follow that of 2011. Staff recommends retaining
substantially level funding for agencies that received the first allocation of 2011 funds to
maintain the existing safety net and enable those agencies to seek other sources of funding for
2013 and beyond. Staff will meet with each agency that received ESG funding in 2011 to discuss
the programmatic shift to the housing first model with funding focused on Prevention and Re-
housing priorities beginning in 2013.
The City will allocate 2012 funds as outlined below
Emergency Shelter Operational Costs - $56,000
Funds may be used for shelter maintenance, operation, rent, repairs, security, fuel, equipment,
insurance, utilities, food and furnishings and costs of staff.
Family Promise (4-6 families/year) $6,000
Interfaith Action-Hospitality Center (300-350 clients) $8,300
YWCA (115-140 clients) $10,000
Connections for the Homeless-Hilda’s Place (120-150 clients) $31,700
Street Outreach (formerly Essential Services) - $16,345
Funds may be used for services concerned with employment, health, drug abuse, and education
and may include (but are not limited to):
• Assistance in obtaining permanent housing
• Medical and psychological counseling and supervision
• Employment counseling, job placement and job training
• Nutritional counseling
• Substance abuse treatment and counseling
• Assistance in obtaining other Federal, State and local benefits such as mental health benefits;
employment counseling; medical assistance; Veteran's benefits; SSI/SSDI, TANF, General
Assistance, LINK/Food Stamps; etc.
• Other services such as child care and transportation
• Salaries of program staff to provide the above services
Connections for the Homeless-Entry Point (400-600 clients) $16,345
The $8,300 previously awarded to the soup kitchens for essential services will be eliminated due
to ineligibility under the new guidelines and reallocated to re-housing and prevention activities.
The City of Evanston has identified Connections for the Homeless as the primary subrecipient
for ESG based on their proven capacity and experience with HPRP and their effective system of
managing State of Illinois Homelessness Prevention funds. Connections has a broad range of
experience providing for the homeless and persons at risk of homelessness and offers multiple
780 of 858
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services including outreach and case management, housing locator services, transitional and
permanent supportive housing. They also identify financial benefits such as SSI for which clients
may be eligible, and link clients with mainstream providers of services such as employment
counseling and mental health services. Connections is a member of the Evanston Alliance on
Homelessness (EAH), and its Executive Director serves on the board of the Suburban Cook
County Continuum of Care. Connections also manages the Continuum’s Homelessness
Management Information System (HMIS), which will be used for tracking and reporting HPRP
program accomplishments. Other agencies that are part of EAH or Suburban Cook County
Continuum that provide services in Evanston may be qualified through an RFP or RFQ to
provide services such as case management, legal services, housing location and credit repair on a
subrecipient or fee for services basis.
Rapid Rehousing - $30,257
(4-7 households that are literally on the street or fleeing domestic violence)
Direct Tenant based Rental Assistance $23,600
Housing Relocation and Stabilization Services $6,656
Prevention - $30,257
(5-8 households at high risk of becoming homeless with incomes below 30% AMI)
Direct Tenant based Rental Assistance $26,626
Housing Relocation and Stabilization Services $3,630
8. Homeless Participation Requirement. The Alliance to End Homelessness in Suburban
Cook County Executive Board and EAH include homeless or formerly homeless individuals as
members of their boards, addressing this requirement.
9. Performance Standards. The following are preliminary performance standards created by
the Continuum of Care to measure the goals of reducing and eliminating homelessness.
• Engagement rate: the percent of persons exiting shelter where the destination is known
• Percent of persons exiting shelter who used 30 shelter-nights or fewer
• Percent exited to permanent housing, for each component type (shelter, HP, RRH)
• Follow up on housing status 6-18 months after HP assistance
10. Certifications. Certifications are attached to this Substantial Amendment.
Attachments: SF-424
Budget Worksheet
Definition of Homeless and At-Risk of Homelessness Worksheet
Certifications
Appendix: Comments from Betty Ester provided in writing on April 28, 2012.
781 of 858
Grant Amount $151,839.00
Total Administration $11,387.00
Total Fiscal Year
2012
Eligible Activities Activity Amount Percent of
Grant Total Amount
Emergency Shelter $56,000.00 36.88%$56,000.00
Renovation $0.00
Operation $56,000.00
Essential Service $0.00
URA Assistance $0.00
Street Outreach ‐ Essential Services $16,345.00 10.76%$16,345.00
HMIS $7,593.00 5.00%$7,593.00
Rapid Re‐housing $30,257.00 19.93%$30,257.00
Housing Relocation and Stabilization
Services $6,657.00
Tenant‐Based Rental Assistance $23,600.00
Project‐Based Rental Assistance $0.00
Homelessness Prevention $30,257.00 19.93%$30,257.00
Housing Relocation and Stabilization
Services $3,631.00
Tenant‐Based Rental Assistance $26,626.00
Project‐Based Rental Assistance $0.00
Administration $11,387.00 7.50%$11,387.00
$151,839.00
FY 2012 Detailed Budget Table
Emergency Solutions Grants
2012 Emergency Solutions Grants Subtotal2012 Emergency Solutions Grants Program782 of 858
CRITERIA FORDEFINING HOMELESS Category
1
Literally
Homeless
(1) Individual or family who lacks a fixed, regular, and adequate
nighttime residence, meaning:
(i) Has a primary nighttime residence that is a public or
private place not meant for human habitation;
(ii) Is living in a publicly or privately operated shelter
designated to provide temporary living arrangements
(including congregate shelters, transitional housing, and
hotels and motels paid for by charitable organizations or
by federal, state and local government programs); or
(iii) Is exiting an institution where (s)he has resided for 90 days
or less and who resided in an emergency shelter or place
not meant for human habitation immediately before
entering that institution
Category
2
Imminent Risk of
Homelessness
(2) Individual or family who will imminently lose their primary
nighttime residence, provided that:
(i) Residence will be lost within 14 days of the date of
application for homeless assistance;
(ii) No subsequent residence has been identified; and
(iii) The individual or family lacks the resources or support
networks needed to obtain other permanent housing
Homeless under
other Federal
statutes
(3) Unaccompanied youth under 25 years of age, or families with
Category
3
children and youth, who do not otherwise qualify as homeless
under this definition, but who:
(i) Are defined as homeless under the other listed federal
statutes;
(ii) Have not had a lease, ownership interest, or occupancy
agreement in permanent housing during the 60 days prior
to the homeless assistance application;
(iii) Have experienced persistent instability as measured by two
moves or more during in the preceding 60 days; and
(iv) Can be expected to continue in such status for an extended
period of time due to special needs or barriers
Category
4
Fleeing/
Attempting to
Flee DV
(4) Any individual or family who:
(i) Is fleeing, or is attempting to flee, domestic violence;
(ii) Has no other residence; and
(iii) Lacks the resources or support networks to obtain other
permanent housing
783 of 858
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2 or mo
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Written observation by the outrea
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and end dates of the time residing
A court order resulting from an evictio
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DEFINITION OF HOMELESS(Recordkeeping requirements)
ss under
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the financial resources to stay; or
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certification or a certification by the
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RECORDKEEPING REQUIREMENTSCategory 1 Literal
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ally
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Written observation by the outreac
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Certification by the individual or he
assistance stating that (s)he was liv
shelter;
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evidence above and:
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obtain above evidence and
individual that they exited
ch worker; or
—
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Category 2 Imminent
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-
A court order resulting from an eviction
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v
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more times in the past 60 days; and
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r local government that
king assistance met the
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nd
f household, and any
at (s)he has moved two or
r more barriers
re
r
o
Category 4 Fleein
Attempt
Flee
ng/
ting to
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-
-
For victim service providers:
o An oral statement by the individual o
seeking assistance which states: they
subsequent residence; and they lack
must be documented by a self-certific
the intake worker.
For non-victim service providers:
o Oral statement by the individual or h
assistance that they are fleeing. This
by a self-certification or by the casew
of the individual or family is not jeopa
statement must be verified; and
o Certification by the individual or head
subsequent residence has been ident
o Self-certification, or other written do
individual or family lacks the financia
networks to obtain other permanent
-
h
-
r head of household
y are fleeing; they have no
resources. Statement
cation or a certification by
ead of household seeking
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ttified; and
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o
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o
t
784 of 858
CRITERIA FOR DEFININGAT RISK OF HOMELESSNESSCategory
1
Individuals and
Families
An individual or family who:
(i) Has an annual income below 30% of median family
income for the area; AND
(ii) Does not have sufficient resources or support
networks immediately available to prevent them from
moving to an emergency shelter or another place
defined in Category 1 of the “homeless” definition;
AND
(iii) Meets one of the following conditions:
(A) Has moved because of economic reasons 2 or
more times during the 60 days immediately
preceding the application for assistance; OR
(B)Is living in the home of another because of
economic hardship; OR
(C) Has been notified that their right to occupy their
current housing or living situation will be
terminated within 21 days after the date of
application for assistance; OR
(D) Lives in a hotel or motel and the cost is not paid
for by charitable organizations or by Federal, State,
or local government programs for low-income
individuals; OR
(E) Lives in an SRO or efficiency apartment unit in
which there reside more than 2 persons or lives in a
larger housing unit in which there reside more than
one and a half persons per room; OR
(F) Is exiting a publicly funded institution or system of
care; OR
(G) Otherwise lives in housing that has characteristics
associated with instability and an increased risk of
homelessness, as identified in the recipient’s
approved Con Plan
Category
2
Unaccompanied
Children and
Youth
A child or youth who does not qualify as homeless under
the homeless definition, but qualifies as homeless under
another Federal statute
Category
3
Families with
Children and
Youth
An unaccompanied youth who does not qualify as
homeless under the homeless definition, but qualifies as
homeless under section 725(2) of the McKinney-Vento
Homeless Assistance Act, and the parent(s) or guardian(s)
or that child or youth if living with him or her.
785 of 858
CITIZEN’S COMMENTS ON THE EMERGENCY SOLUTIONS GRANT PROGRAM (ESG) –
SUBSTANTIAL AMENDMENTS TO THE 2011 AND 2012 ANNUAL ACTION PLANS OF THE
2012-2014 CONSOLIDATED PLAN
SUBMITTED
April 28, 2012
The City does not own overnight shelters and that the staff are not in the street doing outreach services to
the homeless. There are overnight shelters for the homeless and women of domestic violent in the City of
Evanston that non-for-profit organizations run. The City does fund these organizations to help them with
the operation of the shelters.
The report says that the $8,300 allocation from the Interfaith Action- Soup Kitchens will go toward the re-
housing and prevention activities. In the chart of the 2012 Emergency solutions Fund Allocation, it is
not clear as to how much of the $8,300 went to re-housing and prevention activities. Since the soup
kitchens is out of the allocation mix, the re-housing and prevention activities would have increase from
receiving half of the $8,300 soup kitchens allocation as stated in the report. The amendments stats that
the allocation for the soup kitchen will be directed to the re-housing and prevention activities. The budget
charts on page 104 don’t reflect the total $8,300 going to the two activities. Where did the balance go?
The Homeless Management Information Systems (HMIS) has been a requirement for agencies that work
with the homeless to collect data about the homeless population and to eliminate duplication of service to
this population. In the past there have been no fund directly allocated for the task that are involved with
the collection of this data by the agencies that work with the homeless. So, why are the other two
agencies that work with the homeless not receiving any dollar in the 2012 ($7,593) budget?
In addition, the agencies that are listed in the amendments have been working with the homeless and
providing shelter and other services to the homeless with no funding to cover the tasks of data collection
for the HMIS. Therefore, why is only one agency receiving funds for the collection of the HMIS data?
How is the data from the other three agencies passed to the Alliance to End Homelessness in Suburban
Cook County for input into the HMIS? Does the HMIS allocation pays for staff or fee to the Alliance to
End Homelessness in Suburban Cook County.
What is the percentage of the match ($151,839) from the Mental Health Board funds from the City’s
general revenues? The City has completed and adopted it 2012 budget. The match fund from Mental
Health Board fund from the City’s general revenues is not given in the report.
During the condominium conversion in Evanston, the number of reasonable and affordable rental unit
was lost. Now those condominium conversion units are on the market as rental units at market rate. The
points explored in the Task Force for the Homeless are not all inclusive of all parties that have been
involved in creating affordable housing. The City and the Task Force is focusing on vocational training
as one effort to help the homeless. No discussion on how the homeless will get to the good job after the
training. The jobs that pay a living wage are located in the northern west corridor. There is no public
transportation service Evanston to those location and the jobs that are coming to Evanston is minimal
wages jobs.
The number of family assisted will always be low because the dollar amount of $3,000 and $5,000 will
help someone for only two or three months. Unless the family income changes in the two to three month
period, they will always be in the one of the homeless category
786 of 858
The City might want to rethink the increase of their administration allocation. Instead of holding back
fund for organizations, that might start working with the homeless divide to the agencies that already
provide service to the homeless.
The agencies work corporative in working for the homeless, but they do not receive resources for some of
their service to the other agency clients.
The above are my comments on the EMERGENCY SOLUTIONS GRANT PROGRAM (ESG) –
SUBSTANTIAL AMENDMENTS TO THE 2011 AND 2012 ANNUAL ACTION PLANS OF THE
2012-2014 CONSOLIDATED PLAN .
Betty Ester
2031 Church Street
Evanston, Illinois 60201
787 of 858
For City Council meeting of May 14, 2012 Item H3
Business of the City by Motion: Harley Clarke Mansion RFI
For Action
To: Honorable Mayor and Members of the City Council
Human Services Committee
From: Wally Bobkiewicz, City Manager
Subject: Issuance of “Request for Interest” – Purchase or Lease /
Harley Clarke Mansion, 2603 Sheridan Road
Date: May 10, 2012
Recommended Action:
Staff recommends authorization for the City Manager to issue a “Request for Interest”
for the purchase or lease of the Harley Clarke Mansion, 2603 Sheridan Road.
Summary:
At its February 13, 2012, the City Council authorized the City Manager with a proposed
plan for other uses of the Harley Clarke Mansion.
Based on the recommendations made at the May 7, 2012 Human Services Committee
meeting, staff is recommending a two stage process for the purchase or lease of the
property. First, staff is requesting authorization for issuance of a “Request for Interest”
to interested parties in purchasing or leasing the property. The land on which the
buildings sit would not be available for purchase or lease. After formal responses of
interest are received, then staff would prepare and recommend to the City Council to
issue a “Request for Proposals” to qualified interested parties.
The revised draft “Request for Interest” is attached for review.
Upon City Council approval of the “Request for Interest,” staff would solicit interest in
the property by placing advertisements in local newspapers and placing an
informational sign on the property.
Attachments:
Revised Draft “Request for Interest”
Memorandum
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CITY OF EVANSTON
REQUEST FOR INTEREST
PURCHASE OR LEASE OF HARLEY CLARKE MANSION
2603 SHERIDAN ROAD
EVANSTON, IL 60201
Table of Contents
Section
I. Purpose of the Request For Interest
II. Background
III. Property Description
III-A Identification of Property (Legal Description)
III-B Zoning
III-C Development Vision
IV. Directions for Submission
V. Submission Requirements
VI. Selection Process
VII. Reservation of Rights
VIII. Submission Deadline
IX. Request for Interest Timetable
X. Anticipated Next Steps
XI. Attachments
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Section I: Purpose of the Request For Interest
The City of Evanston is seeking proposals from interested parties for the
purpose of purchasing or leasing the buildings known as the Harley Clarke Mansion
located at 2603 Sheridan Road, Evanston, Illinois. The site contains an approximate
20,275 square foot (including conservatory) 3 story brick structure plus a basement
with a 4,383 square foot coach house (including the greenhouse) with two
apartments and a 3 car garage. (see attached map).
The City of Evanston is not offering the land occupied by these buildings for
sale.
The intent of this Request for Interest is to identify a qualified purchaser or
lessee to renovate and use the existing structures. The selected purchaser or
lessee must have the necessary financial capabilities to complete this project.
Potential respondents are encouraged to submit information about the individual or
organization interested in the property. For this site, the City envisions a number of
potential uses that include but are not limited to residential, office, educational,
institutional, hotel or bed and breakfast site. The objective is to attract a user that
builds upon the inherent strengths of the site while maintaining the historic character
of the surrounding existing uses.
If an interested party is selected to lease the building(s), it is the expectation
of the City that the lessee would enter into a long term lease and would be required
to invest in a substantial renovation of the property as part of the lease agreement.
Section II: Background
The City of Evanston is seeking proposals from interested parties for the
purpose of purchasing or leasing the approximate 37,700 sq. ft. site, known as the
Harley Clarke Mansion located at 2603 Sheridan Road, Evanston, Illinois.
Located in the northeast corner of Evanston, this building was purchased by
the City in 1965 as part of the development of the Lighthouse Landing Park. The
building was purchased from the Sigma Chi National Fraternity which used it as its
headquarters from 1951-1965. Prior to that date, the home was a private residence.
Today the building is the home of the Evanston Arts Center. The City and the Arts
Center Board of Directors are working jointly on relocating the Center to other space
in Evanston. It is anticipated that this relocation will occur during 2013.
Section III: Property Description
Section III-A: Identification of Property (Legal Description)
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LOTS 9, 10 AND 11 OF BLOCK 5 OF BROWN’S LAKE GROVE ADDITION TO EVANSTON,
A SUBDIVISION OF A PART OF LOTS 35 TO 38 IN BAXTER’S SHARE OF THE SOUTH
SECTION OF OUILMETTE RESERVE, ALSO A PART OF LOTS 23 TO 25 IN GEORGE
SMITH’S SUBDIVISION OF THE SOUTH PART OF OUILMETTE RESERVE, IN TOWNSHIP
42 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY,
ILLINOIS.
Section III-B: Zoning
This area is zoned Open Space. The City plans to rezone the parcel to
be compatible with a future use.
Section III- C: Development Vision
a. Create a high quality use such as residential, office, educational,
institutional, hotel or bed and breakfast site.
b. Retain and protect the historic character of the building; and
c. Recognition of existing public space and recreation area to ensure that the
community retains access to recreation opportunities.
Section IV: Directions for Submission
The required submission of the Statement of Interest must be submitted with
one paper submittal and electronically in an Adobe Acrobat file. To be deemed
responsive and eligible for consideration, respondents must submit an original,
clearly marked, containing original signatures in blue ink by the designated time,
without exception.
Proposals sent by overnight delivery service will be considered timely filed if
date stamped at least one (1) day before the date set for receipt of proposals and
time stamped at a time that should have, pursuant to the express policy of the
overnight delivery service used, permitted delivery at the date, time and place set for
receipt of proposals. The burden of proof to establish timely filing of a proposal by
overnight delivery service shall be solely upon the entity or person submitting the
proposal. It is the respondent’s obligation to ensure the required submission arrives
in a timely manner at the specified location. Any proposal, which is not properly
marked, addressed or delivered to the submission place, in the required form, by the
required submission date and time will be ineligible for consideration.
Faxed submissions of the Statement of Interest will not be accepted. Once
received by the City, submissions will not be returned. Formal communication, such
as requests for clarification and/or information concerning this solicitation shall be
submitted in writing to the City Manager’s Office at the address listed. No information
concerning this solicitation or request for clarification will be provided in response to
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telephone calls. All requests for information must be received by 4 PM, Friday June
22, 2012.
On Monday June 4, 2012 at 10 AM, a non-mandatory walk through of the
Harley Clarke Mansion will commence for all interested. Additional information about
the property is being made available to all proposers as an addendum to this packet.
All expenses involved with the preparation and submission of the Request for
Interest to the City of Evanston, or any work performed in connection therewith, shall
be the responsibility of the interested party. No payment will be made by the City of
Evanston for any responses received, nor for any other effort required of or made by
the Developer, in connection with the preparation, submission or follow up to the
Request for Interest.
Section V: Submission Requirements
An official authorized to bind your firm or team to its provisions must sign
responses. Responses must also include: the names, addresses and phone
numbers of all persons authorized to negotiate on behalf the proposer.
Statement of Proposals submissions must include the following information in
the order listed which will serve as the Statement of Interest:
Respondents must submit the following documentation in the order listed,
which will serve as the Statement of Interest.
1. A description of your individual or organization’s approach to the
development of this property, including the usage proposed, overall
benefits to the City of Evanston, identification of key milestones and a
strategy for developing the site. A general description of the individual
or organization and current and past development activities, as
applicable. Provide a conceptual plan for the site.
2. A general description of the individual or organization and current and
past development activities, as applicable.
3. Provide a conceptual plan for the site.
4. Intention to lease or purchase the buildings from the City of Evanston.
5. If proposing the lease, describe commitment to renovate the buildings
and proposed timeframe.
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Section VI: Selection Process
Any individual, team or firm is encouraged to submit proposals; however, the
City of Evanston reserves the right to select those individuals it deems qualified to
submit final bids for the property.
The buildings to be sold or leased shall be subject to the review,
recommendations and/or approval of the City of Evanston.
The city reserves the right to reject any and all proposals and to select the
proposal it deems is in the best interests of the City, even if it is not the highest lease
or purchase price.
Section VII: Reservation of Rights
The City of Evanston reserves and may exercise the right to request one or
more of the interested parties to provide additional material, clarification,
confirmation or modification of any information in the submission, and can
supplement, amend, substitute, cancel, or otherwise modify this Request for Interest
anytime prior to the selection of one or more developers.
Please Note: All property will be sold or leased “AS IS.”
Prospective candidates are hereby notified that the City has not completely
investigated the environmental conditions of the property. The City of Evanston
makes absolutely no warranty or representation regarding the condition of the site
offered within this Request for Interest.
Section VIII: Submission Deadline
To be considered, all Request for Interest must be delivered to and received
by the Office of the Office of the City Manager, City of Evanston, 2100 Ridge
Avenue, Evanston Illinois by 4:00 PM local time Friday, June 15, 2012. The
responsibility of delivering the Request for Information to the City rests entirely with
the person or persons submitting the request.
Request for Interest may be obtained online from the City of Evanston website
at www.cityofevanston.org.
Section IX: Request for Information Timetable
ACTIVITY DATE
Request for Proposals Available for Distribution May 15, 2012
Optional Walk Through of Property June 4, 2012
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Deadline for Submission of Written Questions June 6, 2012
Response to Written Questions June 15, 2012
Deadline for Receipt of Proposals June 22, 2012
Section X: Anticipated Next Steps
The City will review the submitted requests of interest and determine a list of
qualified interested parties. The City will then provide the qualified interested parties
a request for proposal for the purchase of the property no later than August 15,
2012. Proposals will be due approximately 45 days after issuance of request for
proposal. It is anticipated that the City Council will select a qualified
purchaser/lessee for the property in October/November, 2012.
Section XI: Attachments
Vicinity Maps (2)
For further information and/or submission of the Statement of Interest please
contact:
City of Evanston
City Manager’s Office
2100 Ridge Avenue
Evanston, IL 60201
(847) 866-2936
Attention: Wally Bobkiewicz
Harley Clarke Mansion – RFI
For general questions, please contact:
Wally Bobkiewicz
wbobkiewicz@cityofevanston.org
794 of 858
LAWSON PARK / NOAH'S PLAYGROUND
Arts CenterCoach House
Harley ClarkeMansion
Fog HousesLighthouseKeeper's Home
PROPERTY LEASED TOLIGHTHOUSE PARK DISTRICT
CITY OF EVANSTON
CITY OF EVANSTON
CITY OF EVANSTON
LGHT HSE PK DIS EVAN
Clinton Place
Central Street
Milburn ParkSher
i
dan Road0 50 100 Feet
Grosse Point Lighthouse
Tax Parcel
795 of 858
Arts CenterCoach House
Harley ClarkeMansion
Fog HousesLighthouseKeeper's Home
PROPERTY LEASED TOLIGHTHOUSE PARK DISTRICT
CITY OF EVANSTON
CITY OF EVANSTON
LGHT HSE PK DIS EVAN
Central S treet
Milb u rn ParkSheridan Road0 50 100 Feet
Grosse Point Lighthouse
Tax Parcel
796 of 858
Page 1 of 5
To: Honorable Mayor and Members of the City Council
From: Steve Griffin, Director Community and Economic Development
Nancy Radzevich, Economic Development Division Manager
Paul Zalmezak, Economic Development Coordinator
Subject: Resolution 43-R-12 Authorizing the City Manager to Negotiate and
Execute a loan for the Improvements to Real Property Located at 2424
Dempster.
Date: May 3, 2012
Recommended Action:
The Economic Development Committee and staff recommend City Council approve
resolution 43-R-12 authorizing the City Manager to execute a loan agreement of up to
$200,000 from the Economic Development Fund to Chicago’s Home of Chicken and
Waffles for the adaptive reuse of the building located at 2424 Dempster in Evanston.
This agreement shall reflect the terms and conditions outlined in the staff Memorandum,
to Economic Development Committee, dated April 20, 2012.
Funding Source:
Staff recommends utilizing funds for this loan from the Economic Development Fund
Business Attraction and Expansion Account (Account 5300.62660) with a FY2012
budget of . $500,000. A total of $125,500 has been obligated to date. The total funding
assistance from the Economic Development Fund could be reduced by up to $75,000 if
CDBG funding is later approved by City Council.
Background
Rosemary Barnett Malone, Tonya Van Dyke-Johnson and Darnell Johnson currently
own and operate two Chicago’s Home of Chicken & Waffles restaurants – one in
Bronzeville and the other in Oak Park – and are seeking to open their third location in
Evanston. Based on the owners’ experience in Bronzeville and Oak Park, along with the
addition of estimated liquor sales, the Owners’ project that the new Evanston restaurant
will generate approximately $290,000 in sales and liquor tax revenues by the end of
2014. (See attached Income Statement).
The owners recognize Evanston for its “culturally rich diversity,” appreciate the added
market potential available through Northwestern University, and expect that people from
all walks of life will experience the restaurant. They anticipate the Evanston location will
Memorandum
For City Council meeting of May 14, 2012 Item O1
Resolution 43-R-12: Loan for Improvements to Property Located at 2424 Dempster
For Action
797 of 858
Page 2 of 5
be their premier restaurant from both a design and sales revenue perspective and will
serve as an attractive gateway development at one of the primary entry points into the
City, via Dempster Street.
The owners project that they will employ approximately 76 staff, and anticipate that at
least 75% of their workforce will be from Evanston (57+/- Evanstonians). Their goal to
hire as many local workers as possible benefits their own business model and supports
one of the City’s key economic development goals: job creation, particularly for
Evanston residents.
With backing from an investor group, the owners had planned to add five new
restaurants throughout the Chicagoland area. However, the larger scale expansion
plans have been stalled due to the recent dissolution of their investor group.
Recognizing the merits of pursing the Evanston location, the owners made several
failed attempts to obtain financing from a number of banks. Without conventional
financing options, the owners of Chicago’s Home of Chicken & Waffles approached the
City for assistance in launching the Evanston restaurant, which they believe, and their
business plan and revenue projections support, will provide good return on investment
to the City.
Summary
The business owners have estimated that the total project cost, including property
purchase will be $764,500. Of the total $764,500 project cost, the owners are
proposing to invest $362,000 from their own private sources and secured loans, and
approached the City with a request for $402,500 in financial assistance. The owners’
investment includes: an $80,000 deposit on the property, $132,000 in private equity
plus an additional $150,000 loan, in the form of an “advance” from Express Working
Capital. The latter is paid back through 8% fee on every customer credit card
transaction.
To help secure the additional funding for the project, staff facilitated a partnership with
First Bank and Trust (“First Bank”) on the $402,500 financial assistance request. First
Bank agreed to partner with the City by splitting the $402,500 loan roughly 50/50 – they
will lend the owners $202,500 for the purchase of the property if the City will lend
$200,000 toward the build out costs. Based on the terms of the proposed deal, First
Bank and Trust will take the first position on the mortgage, will place a lien on the
business assets, and place a junior mortgage on the Bronzeville property as collateral.
The City will take a junior mortgage position.
As the site is currently a foreclosed property owned by Itasca Bank and Trust, time is of
the essence for the business owners. Itasca Bank and Trust agreed to extend the
owners’ option on the property and keep the property off of the market pending City
Council consideration of the proposal on May 14, 2012. The extension was granted by
Itasca Bank and Trust as a gesture in consideration of the staff’s and First Bank and
Trust’s negotiations with the business owners. If the project is not approved on May 14,
2012, Itasca Bank has advised staff that they will put the property back on the market
and the business owners will lose their deposit on the property ($80,000).
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Page 3 of 5
The total amount of the recommended $200,000 loan from Economic Development
Fund could be reduced through the use of CDBG Funds. As the project meets the
national objective by providing employment for low and moderate income individuals
within the qualifying Neighborhood Revitalization Strategy Area, staff will be
recommending up to $75,000 of the City’s financial assistance be funded through
CDBG. This alternate funding request is expected to be presented to the Housing and
Community Development Act Committee at their next meeting, scheduled for May 15,
2012. If use of CDBG is recommended for approval by the Housing and Community
Development Act Committee staff will submit an updated financing plan to City Council
for consideration at their May 29, 2012 meeting.
Recommendation
Staff recommends the City of Evanston’s loan mirror the terms established by First
Bank and Trust as follows:
• Five year balloon note
• 20 year amortization
• Interest only payments for the first six months of the loan
• 5.75% Interest Rate over the term
The sources and uses for the proposed project at 2424 Dempster Street are
summarized in the table that follows (and in Exhibit D attached):
Chicago's Home of Chicken & Waffles - Sources and Uses
Sources of Funds Total % of Total
City of Evanston - Loan $200,000 26.2%
First Bank and Trust - Loan $202,500 26.5%
Private Equity $212,000 27.7%
Express Working Capital - Loan $150,000 19.6%
Total Sources of Funds $764,500 100.0%
Uses of Funds
Property Acquisition
City of Evanston/First Bank – Mortgage $202,500 26.5%
Private Equity $80,000 10.5%
Property Purchase $282,500 37.0%
Construction
City of Evanston/ First Bank- Buildout $200,000 26.2%
Loan - Express Working Capital $150,000 19.6%
Private Equity - Barnett Malone $132,000 17.3%
Total Construction $482,000 63.0%
Total Uses of Funds $764,500 100.0%
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Page 4 of 5
Staff created the amortization schedule attached to this report as Exhibit A. Based on
the proposed terms of the loan, the following table summarizes the estimated payments
received under the proposed deal structure.
Chicago's Home of Chicken & Waffles Amortization Schedule
Payments to City of Evanston
Total Months 1-6 (Interest Only Payments) $ 5,750
Total Payments - Months 7 through 60 $ 75,825
Estimated balance due at end of 5th Year $ 172,957
Estimated Total Payments Received $ 254,532
“Return on Investment” Analysis
Staff has reviewed the proposal and the expected sales tax generated by the project will
cover the requested loan within 30 months. Exhibit B, “City of Evanston Revenues,”
provides the estimated tax revenues and interest revenues generated by the project.
The table that follows summarizes the revenues for the period of the five-year loan
agreement. In addition to collecting sales and liquor taxes, the City will also collect over
$54,173 in interest payments during the term of the loan. The interest and principal will
be repaid to the Economic Development Fund and will be used for future economic
development efforts while the sales and liquor taxes go to the General Fund. It is likely
the assessed value will increase as well, therefore increasing property tax revenues.
Chicago's Home of Chicken & Waffles City Revenue Projections
Five Year Projection
Sales Tax $335,110
Liquor Tax $336,777
Interest payments from loan $ 54,173
Total Revenues $726,060
Staff supports this public/private partnership and believes the use of Economic
Development Funds will leverage the following benefits for Evanston residents:
1. The owners have committed best efforts to hire at least 75% of his staff from
Evanston – this is part of the owners’ “best practices” and supports the City’s
goal of new jobs;
2. The sales tax revenues generated will exceed the City’s share of the loan
request within the first three years of the five year loan term.
3. The assistance is structured as a loan, therefore the funds will be repaid to the
Economic Development Fund for future redevelopment efforts;
4. The applicant proposes using a number of sources, including private equity, to
complete the project and diversify the risk;
5. The nature of the restaurant will have broad appeal and results in an adaptive
reuse of an underutilized building at a key gateway into Evanston.
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Page 5 of 5
If the City Council supports this project, staff suggests the following conditions:
1. The applicant shall get minimum of three bids for work, of which at least one shall
be an Evanston business. The owner shall make every effort to hire qualified
Evanston based firms for the build-out work and to purchase materials for the
build-out from Evanston-based businesses;
2. Chicago’s Home of Chicken and Waffles includes an acknowledgement in press
releases that the opening of the restaurant was made possible, in part, through
financial assistance from the City of Evanston.
3. Chicago’s Home of Chicken and Waffles shall make best effort to hire 75% or 57
Evanston residents for their total expected 76 new jobs.
4. The construction funding schedule will include one construction draw advance to
initiate the project and up to three additional draws through completion of the
project. Each additional draw would only occur upon successful completion of the
work planned in the prior draw. The final payment shall be contingent upon the
owners seeking and being granted all final occupancy permits and licenses, and
the successful opening of the restaurant. The amount of the initial construction
advance, details of the terms and associated benchmarks for each subsequent
payment shall be negotiated by the City Manager and incorporated into the loan
agreement between the City and business owners.
5. In the event that Chicago’s Home of Chicken and Waffles defaults or ceases to
operate at 2424 Dempster, the City shall maintain the right to control the reuse of
the affixed improvements to extent allowable as second in position on the
mortgage.
6. Total reimbursement to the owners may be less than $200,000 if the final
invoices for work completed is less than original estimate for work.
Legislative History:
Economic Development Committee voted unanimously at the April 25, 2012 meeting to
recommend City Council approve the financial assistance to Chicago’s Home of
Chicken and Waffles
Attachments:
Resolution 43-R-12
Map of Property
Economic Development Committee Memo 4.25.2012
Business plan…
801 of 858
5/7/2012
43-R-12
A RESOLUTION
Authorizing the City Manager to Execute a Loan
for the Improvement of 2424 Dempster Street
(“Chicago’s House of Chicken & Waffles”)
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The City Manager is hereby authorized to execute a loan,
not to exceed two hundred thousand dollars ($200,000.00) between the City and VFJ
Enterprises III, Inc., which shall be secured by a mortgage and promissory note,
attached hereto as Exhibits A and C, respectively, and incorporated herein by
reference.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the mortgage and/or promissory note as he may
determine to be in the best interests of the City.
SECTION 3: This Resolution 43-R-12 shall be in full force and effect from
and after its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2012
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43-R-12
~ 2 ~
EXHIBIT A
Mortgage Between the City and VFJ Enterprises III, Inc.
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Prepared by:
City of Evanston
Law Department
2100 Ridge Avenue
Evanston, IL 60201
Upon recording mail to:
City of Evanston
Law Department
2100 Ridge Avenue
Evanston, IL 60201
[The Above Space For Recorder’s Use Only]
JUNIOR MORTGAGE
THIS MORTGAGE ("Mortgage") is executed and given as of the day of ,
2012, by VFJ Enterprises III, Inc., an Illinois corporation, referred to as “mortgagor,” which in-
cludes mortgagor's heirs, executors, administrators, successors, legal representatives and assigns,
and denotes the singular and/or plural and the masculine and/or feminine and natural and/or artifi-
cial persons whenever and wherever the context requires, to the City of Evanston, having its prin-
cipal offices at 2100 Ridge Avenue, Evanston, Illinois 60201, referred to as “mortgagee.”
For proper consideration, and also in consideration of the sum named in the promissory
note of the same date, mortgagor grants with mortgage covenants to mortgagee, its successors
and assigns, all the tract of land of which mortgagor is now the legal owner, and in actual posses-
sion, located in Cook, Illinois, described as follows:
Legal Description: Attached as Exhibit “A”.
Commonly known as (“Property Address”): 2424 Dempster Street, Evanston, Illinois 60202
PIN: 10-24-100-029-0000
Together with all structures and improvements now and later on the land and the fixtures
attached to the land, together with all tenements, easements, and appurtenances to the property,
and the rents, issues, and profits, all the estate, right, title, interest, and all claims in law and in
equity, of mortgagor in and to the property.
Properties covered in this mortgage are conveyed to mortgagee, free from all rights and
benefits under the Illinois Homestead Exemption Laws, which rights and benefits mortgagor
now releases and waives.
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This mortgage is given to secure: (a) the payment of $200,000.00 (Two Hundred Thousand and
no/100 Dollars), as provided in a promissory note dated , 2012, which note is
incorporated by reference, that note being payable as follows:
(a) The City shall acquire a lien on the Premises and said lien shall be subordinate to the
first mortgage on the Premises. Mortgagor represents and warrants that it is its sole re-
sponsibility to execute such documents that may be necessary to create this lien. Mort-
gagor shall make monthly payments to mortgagee, amortized over twenty (20) years at a
fixed interest rate of five and seventy-five hundredths’ percent (5.75%). The amount due
for each of the first six (6) such payments shall not exceed the interest accrued during the
previous month. Mortgagee shall accept payments for no longer than five (5) years, or
sixty (60) such payments, at which time mortgagor shall re-pay the balance of the loan in
full.
(b) the performance of the other agreements in the note;
(c) any future advances as provided in this mortgage, and to secure the performance of
mortgagor's covenants and agreements.
Provided always, that if mortgagor pays to mortgagee, its successors, legal representa-
tives, or assigns, the amount in the promissory note mentioned above, with all interest due, and
performs, complies with, and abides by each and every stipulation, agreement, condition, and
covenant of the note and mortgage, and pays all taxes that may accrue on the property and all
costs and expenses that mortgagee, its successors or assigns may incur in collecting the note, in
the foreclosure of this mortgage or otherwise, including reasonable attorney's fees, then this
mortgage and the lien created will cease, and a release of the mortgage will be executed by mort-
gagee.
This mortgage is subject and subordinate to the first position mortgage. Borrower ex-
pressly agrees to pay that prior mortgage and to prevent any default under that mortgage. Bor-
rower agrees that if borrower defaults on that senior mortgage, by failing to pay any installment
of principal or interest on that mortgage within ten days after its due date, or to cure any other
default on that mortgage within ten days after receiving notice of a default from the senior
lender, the lender on this mortgage, at lender's option, may either (a) cure the default on the sen-
ior mortgage and add the cost of curing to the principal amount of the note secured by this mort-
gage, or (b) declare this mortgage and the note this mortgage secures due and payable in full.
Borrower agrees to give any notice of default received from the senior lender to the junior lender
immediately on receipt, and to attempt to have the senior lender send notices of default to the
junior lender directly. Borrower may not renew, modify, or extend the senior mortgage without
the lender's consent.
COVENANTS AND REPRESENTATIONS BY MORTGAGOR
Mortgagor covenants and agrees that:
1. Mortgagor will pay the principal and interest and other amounts payable by virtue of
the promissory note and this mortgage, or either, promptly on the days they become due.
805 of 858
3
2. Mortgagor will pay the taxes, assessments, levies, liabilities, obligations, and encum-
brances of every nature on the described property, and if they are not promptly paid, mortgagee,
its successors, legal representatives, or assigns may at any time pay them without waiving or af-
fecting the option to foreclose or any right under this mortgage, and every payment made by the
mortgagee will bear interest from the date of the mortgage at the rate of 5.75% per year.
3. Mortgagor will pay all the costs, charges, and expenses, including attorney's fees, rea-
sonably incurred or paid at any time by mortgagee, its successors, legal representatives or as-
signs, because of failure by mortgagor to perform, comply with, and abide by each and every
stipulation, agreement, condition and covenant of the promissory note and this mortgage, or ei-
ther, and every payment will bear interest from the date of the mortgage at the rate of 5.75% per
year.
4. Mortgagor will keep the buildings now or later on the land insured in an amount equal
to the highest insurable value, both fire and extended coverage, in a company or companies to be
approved by mortgagee, with standard and customary mortgagee loss-payable clause indorsed on
it, making any loss payable to mortgagee, its successors, legal representatives, or assigns; and in
the event mortgagor fails to obtain insurance, then mortgagee may obtain insurance and hold it as
above provided, without waiving or affecting the option to foreclose or any right under this
mortgage, and the mortgagor will repay to the mortgagee on demand all premiums paid by mort-
gagee, with interest at the rate of 5.75% per year from the time of payment by mortgagee; all
premiums paid by mortgagee will be secured by this mortgage and will be collectible in the same
manner as the principal indebtedness; and should the mortgagee because of the insurance receive
any amount of money for damage, that amount may be retained and applied by mortgagee to-
ward payment of the debt secured by the mortgage, or it may be paid over either wholly or in
part to the mortgagor for the repair of the buildings or for the erection of new buildings in their
place, or for any other purpose or purposes satisfactory to the mortgagee; and if the mortgagee
receives and retains insurance money for damage to the buildings, the lien of the mortgage will
be affected only by a reduction by the amount of the insurance money retained by the mortgagee.
5. Mortgagor will not permit or cause the removal, alteration, or demolition, without the
consent of the mortgagee, of any building on the premises; all buildings now or later located on
the premises will be maintained by the mortgagor in good and substantial repair; mortgagor will
not permit, commit, nor cause waste, impairment, or deterioration of the property, or any part of
it, except reasonable wear and tear; and, in the event of the failure of mortgagor to keep the
buildings on the premises and those to be erected on the premises, or improvements, in good re-
pair, mortgagee may make repairs as in its discretion it may deem necessary for the proper pres-
ervation of the buildings and the full amount of each and every payment will be due and payable
thirty (30) days after demand, and will be secured by the lien of this mortgage; and in addition, in
the event of the occurrence of any of the preceding, the mortgagee will be entitled to immedi-
ately restrain the mortgagor by injunction or other appropriate remedy.
6. Mortgagor will perform, comply with, and abide by each of the stipulations, agree-
ments, conditions, and covenants in the promissory note.
806 of 858
4
7. Mortgagee may, at any time pending an action on this mortgage, apply to the court for
the appointment of a receiver, and the court will then appoint a receiver of the premises, includ-
ing all income, profits, issues, and revenues from whatever source derived, each and every one of
which, it is expressly understood, is mortgaged by this document, as if specifically stated and
described. The receiver's appointment will be made as a matter of absolute right to mortgagee,
and without reference to the adequacy or inadequacy of the value of the property mortgaged or to
the solvency or insolvency of mortgagor or the defendants. Rents, profits, income, issues, and
revenues will be applied by the receiver according to the lien of this mortgage and the practice of
the court. In the event of any default on the part of mortgagor, mortgagor agrees to pay to mort-
gagee on demand as a reasonable monthly rental for the premises an amount at least equivalent
to one-twelfth of the aggregate of the twelve (12) monthly installments then payable in the cur-
rent year plus the actual amount of the annual taxes, assessments, water rates, and insurance
premiums for that year not covered by the monthly payments.
8. If any of the sums of money are not promptly paid within thirty (30) days after becom-
ing due, or if each of the stipulations, agreements, conditions, and covenants of the promissory
note and this mortgage, or either, are not fully performed, complied with, and abided by, the ag-
gregate sum mentioned in the promissory note will become due and payable immediately or later
at the option of mortgagee, its successors, legal representatives, or assigns, as fully and com-
pletely as if the aggregate sum were originally stipulated to be paid on that day, despite anything
in the promissory note or this mortgage to the contrary.
9. Mailing a written notice or demand addressed to the owner of record of the mortgaged
premises or to the owner at the last address, actually furnished to mortgagee, or if none, directed
to the owner at the mortgaged premises, and mailed by the United States mail, postage prepaid,
will be sufficient notice and demand in any case arising under this instrument and required by the
provisions of this mortgage or by law.
10. If foreclosure proceedings of any mortgage or lien of any kind superior or inferior to
this mortgage are instituted, mortgagee may at its option, immediately or afterwards, declare this
mortgage and the indebtedness secured due and payable.
11. The mortgagor, within ten days after request of the mortgagee, will furnish to the
mortgagee or to any other person, firm, or corporation as may be designated by the mortgagee, a
duly acknowledged written statement of the amount due on the mortgage and whether any offsets
or defenses exist against the mortgage debt.
12. The whole of the principal amount and interest will become due at the option of the
mortgagee, under any of the following conditions: after default in the payment of any principal
or interest, or any installment, as provided in the note for thirty days; after default in the payment
of any tax, assessment, water charges, sewer service charge, or other governmental or other
charge or rate levied or charge against the mortgage premises, for thirty days after notice and
demand from the mortgagee; after default subsequent to notice and demand from the mortgagee
either in assigning and delivering the insurance policies insuring the building against loss, or in
reimbursing the mortgagee for premiums paid on the insurance, as above provided; or after de-
fault on request of the mortgagee in furnishing a statement of the amount due on the mortgage
807 of 858
5
and whether off-sets or defenses exist against the mortgage debt, as above provided.
13. The mortgagor warrants title to the premises and covenants with the mortgagee that
the mortgagor is the true and lawful owner of the premises and has good right and full power to
grant and mortgage them, and that the premises are free and clear of all encumbrances, except
only restrictions and easements of record, taxes and assessments not yet due or delinquent, and
any other matters as are indicated following the legal description of the premises expressly
stated; and mortgagor further covenants that mortgagor will warrant and defend against all law-
ful claims of all persons except as above provided.
14. In case of a foreclosure sale, the premises, or so much as may be affected by this
mortgage, may be sold in one parcel.
15. The mortgagor assigns to the mortgagee the rents, issues, and profits of the premises
as further security for the payment of the obligations secured by this mortgage, and grants to the
mortgagee the right to enter on the premises for the purpose of collecting the payments, and to
rent the premises or any part of them, and to apply the moneys received from the rental, after
payment of all necessary charges and expenses, to the obligation secured by this mortgage, on
default under any of the covenants, conditions, or agreements contained in this mortgage. The
mortgagor further promises and agrees, in the event of any default, to pay to the mortgagee, or to
any receiver appointed to collect the rents, issues, and profits of the premises, a fair and reason-
able occupational rent for the use and occupation of the premises or of any part that may be in
the possession of the mortgagor; and on default in payment of the rental, to vacate and surrender
possession of the premises, or that portion occupied by the mortgagor, to the mortgagee or the
receiver.
16. In the event any action or proceeding is commenced (except an action to foreclose
this mortgage or to collect the obligation secured by it) in which it becomes necessary to defend
or assert the lien of this mortgage, whether or not the mortgage is made or becomes a party to
such action or proceeding, all expenses of the mortgagee incurred in any action or proceeding to
prosecute or defend the rights and lien created by this mortgage, including reasonable counsel
fees, will be paid by the mortgagor, and if not paid promptly on request, will be added to the debt
secured and become a lien on the mortgaged premises, and will be deemed to be fully secured by
this mortgage and to be prior and paramount to any right, title, or interest, or claim to or on the
premises accruing or attaching subsequent to the lien of this mortgage, and will bear interest at
the rate provided for the obligation secured. This covenant will not govern or affect any action or
proceeding to foreclose this mortgage or to recover or to collect the debt secured by it, which ac-
tion or proceeding will be governed by the provisions of law and rules of court respecting the
recovery of costs, disbursements, and allowances in foreclosure actions.
17. If all or any part of the premises are condemned and taken under the power of emi-
nent domain, or if any award for any change or grade of streets affecting the premises are made,
all damages and awards for the property taken or damaged will be paid to the holder of this
mortgage, to the amount then unpaid on the indebtedness secured, without regard to whether or
not the balance remaining unpaid on the indebtedness may then be due and payable; and the
amount paid will be credited against the indebtedness and, if insufficient to pay the entire
amount, may, at the option of the holder, be applied to the last maturing installments, and the
balance of damages and awards, if any, will be paid to the mortgagor. The holder of this mort-
808 of 858
6
gage is given full power, right, and authority to receive any and all damages and awards.
18. If the mortgagor or any obligor on the secured note: (1) files a voluntary petition in
bankruptcy under the Bankruptcy Code of the United States, or (2) is adjudicated a bankrupt un-
der that act, or (3) is the subject of a petition filed in federal or state court for the appointment of
a trustee or receiver in bankruptcy or insolvency, or (4) makes a general assignment for the bene-
fit of creditors, then and on the occurrence of any of the conditions, at the option of the mort-
gagee, the entire balance of the principal amount secured, together with all accrued interest, will
immediately become due and payable.
19. Mortgagor will comply with all statutes, ordinances, and governmental requirements
affecting the mortgaged premises, and if mortgagor neglects, or refuses to comply and the failure
or refusal continues for a period of thirty days, then, at the option of the mortgagee, the entire
balance of the principal amount secured by this mortgage, together with all accrued interest, will
immediately become due and payable.
[SIGNATURES ON FOLLOWING PAGE]
809 of 858
7
BY SIGNING BELOW, Mortgagor accepts and agrees to the terms and covenants
contained in this Mortgage.
VFJ Enterprises III, Inc., an Illinois corporation
By:
Name:
Title:
Date:
STATE OF ILLINOIS )
) SS.
COUNTY OF COOK )
I, ______________________, a Notary Public in and for the State and County aforesaid,
do hereby certify that before me this day personally appeared
and , known to me to be the same persons whose
name is subscribed to the above and foregoing document, and acknowledged to me that they
executed and delivered the above and foregoing as his free and voluntary act, for the uses and
purposes set forth in said Agreement, including waiver of homestead.
IN WITNESS WHEREOF, I have hereunto set my hand and official seal this ____ day of
_______________, 2012.
_________________________________
Notary Public
810 of 858
8
EXHIBIT “A”
LEGAL DESCRIPTION
The West 57½ Feet of the West 100.00 Feet of Lots 22, 23 and 24 (Except the North 5.00
feet taken for road by document number 0010765352) in Block 3 in Pitner and Sons 3rd Addition
to Evanston, Said Addition Being a Subdivision of the Northwest ¼ of the Northwest ¼ of Sec-
tion 24, Township 41 North, Range East of the Third Principal Meridian, in Cook County, Illi-
nois.
811 of 858
43-R-12
~ 3 ~
EXHIBIT B
Promissory Note Between the City and VFJ Enterprises III, Inc.
812 of 858
1
PROMISSORY NOTE
Lender:
CITY OF EVANSTON
2100 Ridge Avenue
Evanston, IL 60201
Borrower:
VFJ Enterprises III, Inc.
c/o Randy Crumpton
200 S. Michigan Ave. Ste. 1240
Chicago, IL 60604
$200,000.00 (Two Hundred Thousand and no/100 Dollars)
The Borrower, VFJ Enterprises III, Inc., for value received, promises to pay to the order of the
City of Evanston (hereafter, together with any holder hereof, called “City”), having its principal
office located at 2100 Ridge Avenue, Evanston, Illinois 60201, the principal sum of $200,000.00
(Two Hundred Thousand and no/100 Dollars), within five (5) years after the date of this note
(the “Maturity Date”).
In addition to payment of the principal sum to City as provided for above, the Borrower promises
and agrees to pay Lender interest on the amount of principal outstanding from time to time
(computed on the basis of a 360-day year for the actual number of days elapsed) at the fixed rate
of 5.75% percent per annum.
Borrower shall make monthly payments to Lender, amortized over twenty (20) years. The first
such payment shall be due one (1) month after the effective date of this note. The amount due
for each of the first six (6) such payments shall not exceed the interest accrued during the
previous month. Lender shall accept payments for no longer than five (5) years, or sixty (60)
such payments, at which time Borrower shall re-pay the balance of the loan in full.
The indebtedness evidenced by this Note (including all principal and interest) is secured by a
Mortgage dated , 2012, and/or any other related loan agreement and
security instruments applicable to the following real property:
Commonly known as: 2424 Dempster Street, Evanston, Illinois 60202.
Property Identification Number (“PIN”): 10-24-100-029-0000
Borrower may prepay the principal amount outstanding in whole or in part without premium or
penalty of any kind. Any partial prepayment shall be applied against the principal amount
outstanding.
Lender has made the loan described herein to Borrower so that Borrower may use the loan funds
in order to construct, open, and operate, on the above-described property, a restaurant known as
“Chicken & Waffles.”
DEFAULTS AND REMEDIES
813 of 858
2
Failure of the Borrower to pay any amount due hereunder for a period in excess of ten (10) days
after it becomes due and payable under this Note, whether interest, principal, or otherwise on the
Maturity Date, or the occurrence of any other Default (as defined herein or in the Mortgage),
shall constitute an event of default hereunder. At any time during the existence of any Default,
and at the option of the City, the entire unpaid principal balance under this Note, together with
interest accrued thereon and all other sums due from the Borrower hereunder or under the
Mortgage or any of the other security agreements or documents (collectively, the “Loan
Documents”), shall without notice become immediately due and payable.
If any attorney is engaged by the City, including in-house staff (a) to collect the indebtedness
evidenced hereby or due under the Loan Documents, whether or not legal proceedings are
thereafter instituted by the City; (b) to represent City in any bankruptcy, reorganization,
receivership, or other proceedings affecting creditors’ rights and involving a claim under this
Note; (c) to protect the liens of any of the Loan Documents; (d) to represent City in any other
proceedings whatsoever in connection with this Note or any of the Loan Documents or the real
estate described therein; or (e) to represent City in monitoring the loan evidenced by this Note or
any renewal, restructure, amendment, or the like applicable thereto, then the Borrower shall pay
to City all reasonable attorneys’ fees and expenses incurred or determined to be due in
connection therewith, in addition to all other amounts due hereunder. Bank’s remedies under this
Note, the Mortgage, and all of the other Loan Documents shall be cumulative and concurrent and
may be pursued against the Borrower, the real estate described in the Mortgage, and any other
security described in the Loan Documents or any portion or combination of such real estate and
other security, and City may resort to every other right or remedy available at law or in equity
without first exhausting the rights and remedies contained herein, all in the City’s sole discretion.
Failure of the City, for a period of time or on more than one occasion to exercise its option to
accelerate the maturity date shall not constitute a waiver of the right to exercise that option at any
time during the continued existence of the Default or in the event of any subsequent Default.
City shall not by any other omission or act be deemed to waive any of its rights or remedies
hereunder unless such waiver is in writing and signed by the City, and then only to the extent
specifically set forth therein. A waiver in connection with one event shall not be construed as
continuing or as a bar to or waiver of any right or remedy in connection with a subsequent event.
OTHER MATTERS
1. WAIVER. The Borrower agrees to be bound and (a) waive and renounce any and all
redemption and exemption rights and the benefit of all valuation and appraisement privileges
against the indebtedness evidenced hereby or by any extension or renewal hereof; (b) waive
presentment and demand for payment, notices of nonpayment and of dishonor, protest of
dishonor, and notice of protest; (c) waive all notices in connection with the delivery and
acceptance hereof and all other notices in connection with the performance, default, or
enforcement of the payment hereof or hereunder; (d) waive any and all lack of diligence and
delays in the enforcement of the payment hereof; (e) consent to any and all extensions of time,
renewals, waivers, or modifications that may be granted by City with respect to the payment or
other provisions hereof, and to the release of any security at any time given for the payment
hereof, or any part thereof, with or without substitution, and to the release of any person or entity
liable for the payment hereof; and (g) consent to the addition of any and all other makers,
endorsers, guarantors, and other obligors for the payment hereof, and to the acceptance of any
and all other security for the payment hereof, and agree that the addition of any such Obligors or
security shall not affect the liability of any of Obligors for the payment hereof.
814 of 858
3
2. GOVERNING LAW AND TIME LIMITATION. This Note shall be construed and
enforced in accordance with the laws of the State of Illinois. All disputes relating to the
interpretation of the provisions of this Lease shall be resolved exclusively by the federal or state
court located in Cook County, Illinois, and the parties hereto hereby submit to the jurisdiction
and venue of the court for such purpose. The parties hereby waive trial by jury.
3. HEADINGS. The headings of sections and paragraphs in this Note are for convenience
only and shall not be construed in any way to limit or define the content, scope, or intent of the
provisions hereof. As used in this Note, the singular shall include the plural, and masculine,
feminine, and neuter pronouns shall be fully interchangeable, where the context so requires. If
any provision of this Note, or any paragraph, sentence, clause, phrase, or word, or the application
thereof, in any circumstances, is adjudicated to be invalid, the validity of the remainder of this
Note shall be construed as if such invalid part were never included herein. Time is of the essence
of this Note.
4. BINDING OBLIGATION. This Note and all provisions hereof shall be binding on all
persons claiming under or through the Borrower, which shall include the respective beneficiaries,
successors, assigns, legal and personal representatives, executors, administrators, devisees,
legatees, and heirs of the Borrower.
[SIGNATURES ON FOLLOWING PAGE]
815 of 858
4
The Borrower has caused this Note to be executed as of the date first written above.
VFJ Enterprises III, Inc., an Illinois corporation
By
Name:
Title:
Date:
STATE OF ILLINOIS )
) SS.
COUNTY OF COOK )
I, ______________________, a Notary Public in and for the State and County aforesaid,
do hereby certify that before me this day personally appeared , known to me
to be the same person whose name is subscribed to the above and foregoing document, and
acknowledged to me that he/she executed and delivered the above and foregoing as his/her free and
voluntary act, for the uses and purposes set forth in said Agreement.
IN WITNESS WHEREOF, I have hereunto set my hand and official seal this ____ day of
_______________, 2012.
_________________________________
Notary Public
816 of 858
2424 Dempster / Proposed Chicken and Waffles Restaurant
DISCLAIMER: This map and data are provided as-in without warranties of any kind.
See www.cityofevanston.org/mapdisclaimers.html for more information
Scale 1:959
Made with Evanston's GIS
Printed: Mar 14, 2012 11:24:19 AM817 of 858
818 of 858
Page 1 of 7
To: Chair and Members of the Economic Development Committee
From: Nancy Radzevich, Economic Development Manager
Paul Zalmezak, Economic Development Coordinator
Subject: Request for Funding Assistance from Chicago’s Home of Chicken &
Waffles
Date: April 20, 2012
Recommendation:
Staff supports a recommendation from the Economic Development Committee to the
City Council to lend up to $200,000 from the Economic Development Fund to Chicago’s
Home of Chicken and Waffles (CHCW) for the build-out of the building located at 2424
Dempster in Evanston, subject to the business owners filing a request to the Housing
and Community Development Act Committee to fund a portion of this loan through
CDBG funds.
The City’s participation in this project will be leveraging an additional $202,500 in
financing from First Bank and Trust, and the balance of the expected $764,500 project
costs will provided by the business owners.
The total amount of the loan from Economic Development Fund could be reduced
through the use of CDBG Funds. As the project meets the national objective by
providing employment for low and moderate income individuals within the qualifying
Neighborhood Revitalization Strategy Area, staff will be recommending up to $75,000,
of the proposed $200,000 of City financial assistance, be funded through CDBG. This
alternate funding request will be presented to the Housing and Community
Development Act Committee at their next meeting, scheduled for May 15, 2012.
As the site is currently a foreclosed property owned by Itasca Bank and Trust, time is of
the essence for the business owners. Itasca Bank and Trust has agreed to extend their
option on the property and keep the property off of the market pending City Council
consideration of the proposal on May 14, 2012. The extension was granted by Itasca
Bank and Trust as a gesture in consideration of the staff’s and First Bank and Trust’s
current negotiations with the business owners. If the project is not approved on May 14,
2012, Itasca Bank has advised staff that they will put the property back on the market
and the CHCW business owners will lose their deposit on the property ($80,000).
Memorandum
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Page 2 of 7
Given the time sensitive nature of the property acquisition deal, if the Economic
Development Committee recommends approval of this loan, staff will forward this
recommendation to the City Council on May 14, 2012. If use of CDBG is recommended
for approval by the Housing and Community Development Act Committee on May 15,
2012, staff will submit an updated financing plan to City Council for consideration at
their May 29, 2012 meeting.
Based on the owners’ experience in Bronzeville and Oak Park, along with the addition
of a liquor license in Evanston (see income statement attached), the restaurant is
projected to generate approximately $290,000 in sales and liquor tax revenues by the
end of 2014.
Funding Source:
Staff recommends utilizing funds from the Economic Development Fund Business
Attraction and Expansion Account (Account 5300.62660) Economic Development Fund.
The approved 2012 budget allocated $500,000 to this account for business attraction
and expansion activities. A total of $125,500 has been obligated. As summarized in
the recommendation section, the total funding assistance from the Economic
Development Fund could be reduced by up to $75,000 if CDBG funding is later
approved by City Council.
Background
Rosemary Barnett Malone, Tonya Van Dyke-Johnson and Darnell Johnson currently
own and operate two Chicago’s Home of Chicken & Waffles restaurants – one in
Bronzeville and the other in Oak Park – and are seeking to open their third location in
Evanston. The owners recognize Evanston for its “culturally rich diversity,” appreciate
the added market potential available through Northwestern University, and expect that
people from all walks of life will experience the restaurant. They anticipate the
Evanston location will be their premier restaurant from both a design and sales revenue
perspective.
The owners have identified 2424 Dempster Street in Evanston as their preferred
location. The restaurant will serve as a positive addition to a primary entry point into the
City via Dempster Street. At this new restaurant they project that they will employ
approximately 76 staff, with a best effort commitment to hire at least 75% of their
workforce from Evanston (57+/- Evanstonians). Based on the owners’ sales projections,
staff estimates that Chicken and Waffles will generate approximately $126,000 in
restaurant and liquor sales tax revenues for the City of Evanston in its first full year of
operation.
As summarized in the attached business plan, the owner’s of Chicago’s Home of
Chicken & Waffle “will strive to be the premier breakfast, lunch and dinner restaurant in
Evanston and its surrounding areas.” The restaurant serves its namesake dish and
other comfort food dishes in an “upscale atmosphere” and offers a “warm, soulful jazz
environment.” The owners claim there is no place in the Midwest that brings this unique
type of upscale environment. In addition to Evanston, the business owners expect to
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Page 3 of 7
draw from the North Shore, Skokie, Lincolnwood, Niles, Morton Grove, Park Ridge, Des
Plaines and the North Side of Chicago.
Overview of the Project:
Due Diligence
The property is located on the west side of Evanston in the 2nd Ward. The former Napa
Auto service station has been vacant approximately three years. The 4,761 square foot
building sits on an 8,338 square foot parcel. The most recent appraisal, completed
September 23, 2010, values the property at $375,000, or roughly $45/sq ft. The
business owners have an option to purchase the property for $282,500, or
approximately $34/sq ft – which is well-below the appraised value.
As part of their due diligence, the business owners commissioned ETS Environmental &
Associates, LLC to conduct a Preliminary Environmental Screening on September 6,
2011. Based upon the available information contained within the current environmental
database and site observations, the consultants has not identified any immediate on or
off-site potential environmental concerns that would require additional assessment.
Proposed Build-out
As summarized in Exhibit C., “Total Project Costs”, the estimated cost to build out 2424
Dempster is $482,000. The business owners are requesting a construction loan of
$200,000 to leverage an additional $282,000 in private equity ($132,000) and through
Express Working Capital ($150,000). Business partner Rosemary Malone is investing
$132,000 in the build-out, while the $150,000 loan financed through Express Working
Capital will be repaid through their collection of 8% of future daily credit card
transactions until the $150,000 is paid in full.
A conservative approach to analyzing the use of funds in a redevelopment project is to
allocate the assistance to improvements that are affixed to the building, thereby
securing the city’s investment in the real estate. The total estimated cost of the HVAC,
plumbing, framing, fire sprinklers and brick work exceeds the $200,000 City funding
request for build-out loan.
The City’s assistance will be filling a financial gap that conventional / private market
sources are unwilling to fill completely on their own. The project would truly be a public
private partnership with First Bank and Trust and the City’s loan each representing
approximately 26% of the total project cost, and the owners directly contributing a total
of 28%. The remaining 20% would be secured by the owner through the Express
Working Capital program.
Requested Assistance
The Evanston location of Chicago’s Home of Chicken and Waffles was originally
conceived as the lead restaurant of a five restaurant expansion throughout the
Chicagoland area. However, the investor group partnership backing the expansion
dissolved after the business owners had already invested $40,000 on a purchase option
for the 2424 Dempster property, a bank-owned, foreclosure property. With the investor
group dissolving, Itasca Bank and Trust requested that the business owners pledge the
$40,000 deposit, and invest an additional $40,000 in return for an extension of the
821 of 858
Page 4 of 7
closing date. This $80,000 nonrefundable deposit will be applied to the purchase price
at closing.
In the meantime, the business owners have estimated that the total project cost,
including property purchase will be $764,500. Upon dissolution of the investor group,
they made several failed attempts to obtain financing from a number of banks. Without
conventional financing options, Chicago’s Home of Chicken & Waffles is seeking to
launch the Evanston restaurant with assistance from the City of Evanston.
Of the total $764,500 project cost, the owners are proposing to invest $362,000 from
private sources, and are requesting a loan of $402,500. The private financing for the
build-out also includes $132,000 in private equity plus an additional $150,000 loan, in
the form of an “advance” from Express Working Capital. The latter is paid back through
8% fee on every customer credit card transaction.
With staff’s support of the project, contingent upon City Council approval, First Bank and
Trust has agreed to partner with the City by splitting the loan roughly 50/50. First Bank
and Trust will lend $202,500 for the purchase of the property and the City would lend
$200,000 toward the build out costs. First Bank and Trust will take the first position on
the mortgage, will place a lien on the business assets, and place a junior mortgage on
the Bronzeville property as collateral. The City would take a junior mortgage position.
Staff recommends the City of Evanston’s loan mirror the terms established by First
Bank and Trust as follows:
• Five year balloon note
• 20 year amortization
• Interest only payments for the first six months of the loan
• 5.75% Interest Rate over the term
The sources and uses for the proposed CHCW project at 2424 Dempster Street are
summarized in the table that follows (and in Exhibit D attached):
Chicago's Home of Chicken & Waffles - Sources and Uses
Sources of Funds Total % of Total
City of Evanston - Loan $200,000 26.2%
First Bank and Trust - Loan $202,500 26.5%
Private Equity $212,000 27.7%
Express Working Capital - Loan $150,000 19.6%
Total Sources of Funds $764,500 100.0%
Uses of Funds
Property Acquisition
City of Evanston/First Bank – Mortgage $202,500 26.5%
Private Equity $80,000 10.5%
Property Purchase $282,500 37.0%
822 of 858
Page 5 of 7
Construction
City of Evanston/ First Bank- Buildout $200,000 26.2%
Loan - Express Working Capital $150,000 19.6%
Private Equity - Barnett Malone $132,000 17.3%
Total Construction $482,000 63.0%
Total Uses of Funds $764,500 100.0%
Staff created the amortization schedule attached to this report as Exhibit A. Based on
the proposed terms of the loan, the following table summarizes the estimated payments
received under the proposed deal structure.
Chicago's Home of Chicken & Waffles Amortization Schedule
Payments to City of Evanston
Total Months 1-6 (Interest Only Payments) $ 5,750
Total Payments - Months 7 through 60 $ 75,825
Estimated balance due at end of 5th Year $ 172,957
Estimated Total Payments Received $ 254,532
“Return on Investment” Analysis
Staff has reviewed the proposal and the sales tax generated by the project will cover the
requested loan within 30 months. Exhibit B, “City of Evanston Revenues,” provides the
estimated tax revenues and interest revenues generated by the project.
The table that follows summarizes the revenues for the period of the loan agreement. In
addition to collecting sales and liquor taxes, the City will also collect over $54,173 in
interest payments during the term of the loan. The interest and principal will be repaid to
the Economic Development Fund and will be used for future economic development
efforts while the sales and liquor taxes go to the general fund. It is likely the assessed
value will increase as well, therefore increasing property tax revenues.
Chicago's Home of Chicken & Waffles City Revenue Projections
Five Year Projection
Sales Tax $335,110
Liquor Tax $336,777
Interest payments from loan $ 54,173
Total Revenues $726,060
Recommendation
Staff supports a recommendation from the Economic Development Committee to the
City Council to lend up to $200,000 from the Economic Development Fund to Chicago’s
Home of Chicken and Waffles for the build-out of the building located at 2424 Dempster
in Evanston. The total Economic Development Fund contribution could be offset by
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investing up to $75,000 in CDBG pending Housing and Community Development Act
Committee consideration on May 15, 2012 and Council approval on May 29, 2012.
The City’s assistance is filling a financial gap that conventional / private market sources
are unwilling to fill completely on their own. The project would truly be a public private
partnership with First Bank and Trust and the City’s loan each representing
approximately 26% of the total project cost, and the owners directly contributing a total
of 28%. The remaining 20% would be secured by the owner through the Express
Working Capital program.
Staff supports this public/private partnership and believes the use of Economic
Development Funds will leverage the following benefits for Evanston residents:
1. The owners have committed best efforts to hire 57 Evanston residents;
2. The sales tax revenues generated will exceed the City’s share of the loan
request within the first three years of the five year loan term.
3. The assistance is structured as a loan, therefore the funds will be repaid to the
Economic Development Fund for future redevelopment efforts;
4. The applicant proposes using a number of sources, including private equity, to
complete the project and diversify the risk;
5. The nature of the restaurant will have broad appeal and results in an adaptive
reuse of an underutilized building at a key gateway into Evanston.
If the Economic Development Committee supports this project, staff suggests the
following conditions:
1. The applicant shall get minimum of three bids for work, of which at least one shall
be an Evanston business. The owner shall make every effort to hire qualified
Evanston based firms for the build-out work and to make every effort to purchase
materials for the build-out through Evanston-based businesses;
2. Chicago’s Home of Chicken and Waffles includes an acknowledgement in press
releases that the opening of the restaurant was made possible, in part, through
financial assistance from the City of Evanston.
3. Chicago’s Home of Chicken and Waffles shall make best effort to hire 75% or 57
Evanston residents for their total expected 76 new jobs.
4. The construction funding schedule will include one construction draw advance to
initiate the project and up to three additional draws through completion of the
project. Each additional draw would only occur upon successful completion of the
work planned in the prior draw. The final payment shall be contingent upon the
owners seeking and being granted all final occupancy permits, licenses, and
owners opening the restaurant. The amount of the initial construction advance
and details of the terms and associated benchmarks for each subsequent
payment shall be negotiated by the City Manager and incorporated into the loan
agreement between the City and business owners.
5. In the event that Chicago’s Home of Chicken and Waffles defaults or ceases to
operate at 2424 Dempster, the City shall maintain the right to control the reuse of
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the affixed improvements to extent allowable as second in position on the
mortgage.
6. Total reimbursement may be less than $200,000 if the final invoices or work
completed was less than original estimate for work.
Representatives from Chicago’s Own Chicken and Waffles will be present at the
Economic Development Committee meeting and will be prepared to answer any
questions and discuss this project in greater depth.
.
Attachments:
- Map of Property
- VFJ Enterprises III-Evanston Income Statement
- Financial Exhibits
- Project renderings / photographs
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2424 Dempster / Proposed Chicken and Waffles Restaurant
DISCLAIMER: This map and data are provided as-in without warranties of any kind.
See www.cityofevanston.org/mapdisclaimers.html for more information
Scale 1:959
Made with Evanston's GIS
Printed: Mar 14, 2012 11:24:19 AM826 of 858
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Revenue - Restaurant 2012 2013 2014 Total
Gross Sales - Restaurant 728,125$ 3,145,500$ 3,365,685$ 7,239,310$
Cost of Sales - Restaurant (232,031)$ (1,017,687)$ (1,081,791)$ (2,331,510)$
Total Revenue - Restaurant 496,094$ 2,127,813$ 2,283,894$ 4,907,800$
Gross Profit Margin %68%68%68%68%
Revenue - Bar 2012 2013 2014 Total
Gross Sales -Bar 250,000$ 1,075,000$ 1,150,250$ 2,475,250$
Cost of Sales - Bar (80,000)$ (341,900)$ (369,988)$ (791,888)$
Total Revenue - Bar 170,000$ 733,100$ 780,262$ 1,683,362$
Gross Profit Margin %68%68%68%68%
Expenses:
Salary & Wages 286,156$ 1,242,318$ 1,321,414$ 2,849,888$
Utilities - Phone 4,500$ 18,464$ 21,083$ 44,047$
Utilities - Electric, Water, Gas 15,300$ 60,960$ 68,779$ 145,039$
Utilities - Scavenger Services 3,300$ 13,416$ 13,804$ 30,520$
Advertising 30,000$ 130,000$ 148,400$ 308,400$
Entertainment 6,000$ 24,000$ 30,680$ 60,680$
Cleaning Supplies 1,050$ 4,236$ 4,941$ 10,227$
Uniforms 2,700$ 10,992$ 12,272$ 25,964$
License & Fees 7,800$ 31,800$ 33,496$ 73,096$
Insurance (Property & Casualty)4,500$ 18,360$ 18,727$ 41,587$
Vehicle Insurance 600$ 2,448$ 2,497$ 5,545$
Vehicle Maintenance 1,500$ 6,000$ 6,420$ 13,920$
Sales Tax 63,554$ 266,928$ 280,275$ 610,757$
Liquor SalesTax 15,000$ 63,000$ 66,150$ 144,150$
Professional Fees 9,000$ 36,600$ 40,132$ 85,732$
Miscellaneous Expenses 10,500$ 42,720$ 46,374$ 99,594$
Depreciation 3,000$ 12,000$ 12,000$ 27,000$
Interest Expense 4,435$ 15,758$ 12,437$ 32,630$
Total Expenses 468,896$ 1,999,999$ 2,139,881$ 4,608,777$
Net Profit / (Loss)197,198$ 860,913$ 924,274$ 1,982,385$
Profit Margin 20%20%20%20%
***The restaurant revenue is based upon a open date of October 1, 2012 and a Main Dinning area of
100 occupants, Private Room 50 occupants and Patio 20 occupants
VFJ Enterprises III - Evanston
Income Statement
For The Year Ending
December 31st, 2012, 2013, 2014
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Exhibit A. Chicago's Home of Chicken & Waffles - Amortization Schedule
2424 Dempster Street
Loan Amount 200,000$
Interest Rate 5.75
# of Months 240 (20 yr amort)
Monthly Payment ($1,404.17)
Payment # Start Balance Int. for Month Payment End Balance
1 200,000.00 958.33 ‐ 200,000.00
2 200,000.00 958.33 ‐ 200,000.00
3 200,000.00 958.33 ‐ 200,000.00
4 200,000.00 958.33 ‐ 200,000.00
5 200,000.00 958.33 ‐ 200,000.00
6 200,000.00 958.33 ‐ 200,000.00
7 200,000.00 958.33 (1,404.17) 199,554.17
8 199,554.17 956.20 (1,404.17) 199,106.20
9 199,106.20 954.05 (1,404.17) 198,656.08
10 198,656.08 951.89 (1,404.17) 198,203.81
11 198,203.81 949.73 (1,404.17) 197,749.37
12 197,749.37 947.55 (1,404.17) 197,292.75
13 197,292.75 945.36 (1,404.17) 196,833.94
14 196,833.94 943.16 (1,404.17) 196,372.94
15 196,372.94 940.95 (1,404.17) 195,909.72
16 195,909.72 938.73 (1,404.17) 195,444.29
17 195,444.29 936.50 (1,404.17) 194,976.63
18 194,976.63 934.26 (1,404.17) 194,506.72
19 194,506.72 932.01 (1,404.17) 194,034.57
20 194,034.57 929.75 (1,404.17) 193,560.15
21 193,560.15 927.48 (1,404.17) 193,083.46
22 193,083.46 925.19 (1,404.17) 192,604.48
23 192,604.48 922.90 (1,404.17) 192,123.21
24 192,123.21 920.59 (1,404.17) 191,639.64
25 191,639.64 918.27 (1,404.17) 191,153.74
26 191,153.74 915.95 (1,404.17) 190,665.52
27 190,665.52 913.61 (1,404.17) 190,174.96
28 190,174.96 911.26 (1,404.17) 189,682.05
29 189,682.05 908.89 (1,404.17) 189,186.77
30 189,186.77 906.52 (1,404.17) 188,689.13
31 188,689.13 904.14 (1,404.17) 188,189.10
32 188,189.10 901.74 (1,404.17) 187,686.67
33 187,686.67 899.33 (1,404.17) 187,181.83
34 187,181.83 896.91 (1,404.17) 186,674.58
35 186,674.58 894.48 (1,404.17) 186,164.89
36 186,164.89 892.04 (1,404.17) 185,652.77
37 185,652.77 889.59 (1,404.17) 185,138.19
38 185,138.19 887.12 (1,404.17) 184,621.14
39 184,621.14 884.64 (1,404.17) 184,101.62 Interest Only Months 7through 60 Payments829 of 858
40 184,101.62 882.15 (1,404.17) 183,579.60
41 183,579.60 879.65 (1,404.17) 183,055.09
42 183,055.09 877.14 (1,404.17) 182,528.06
43 182,528.06 874.61 (1,404.17) 181,998.51
44 181,998.51 872.08 (1,404.17) 181,466.41
45 181,466.41 869.53 (1,404.17) 180,931.77
46 180,931.77 866.96 (1,404.17) 180,394.57
47 180,394.57 864.39 (1,404.17) 179,854.80
48 179,854.80 861.80 (1,404.17) 179,312.43
49 179,312.43 859.21 (1,404.17) 178,767.47
50 178,767.47 856.59 (1,404.17) 178,219.90
51 178,219.90 853.97 (1,404.17) 177,669.70
52 177,669.70 851.33 (1,404.17) 177,116.87
53 177,116.87 848.68 (1,404.17) 176,561.39
54 176,561.39 846.02 (1,404.17) 176,003.24
55 176,003.24 843.35 (1,404.17) 175,442.43
56 175,442.43 840.66 (1,404.17) 174,878.92
57 174,878.92 837.96 (1,404.17) 174,312.71
58 174,312.71 835.25 (1,404.17) 173,743.80
59 173,743.80 832.52 (1,404.17) 173,172.15
60 173,172.15 829.78 (1,404.17) 172,597.77
61 172,597.77 827.03 (1,404.17) 172,020.63 Balance Due
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Exhibit B. Chicago's Home of Chicken & Waffles Tax Revenue Projections2424 Dempster Street6 mos June -December - 20122013 2014 2015 20166 mos Jan - June - 2017TotalRestaurantGross Sales Restaurant 728,125$ 3,145,500$ 3,365,685$ 3,601,283$ 3,853,373$ 2,061,554$ 16,755,520$ City of Evanston Sales Tax 2%14,563$ 62,910$ 67,314$ 72,026$ 77,067$ 41,231$ 335,110$ BarGross Sales Bar250,000$ 1,075,000$ 1,150,250$ 1,230,768$ 1,316,921$ 704,553$ 5,727,492$ 6% Tax 15,000$ 64,500$ 69,015$ 73,846$ 79,015$ 42,273$ 343,649$ 2% Admin Fee [1](300)$ (1,290)$ (1,380)$ (1,477)$ (1,580)$ (845)$ (6,873)$ Total CoE Bar Sales Tax Revenues 14,700$ 63,210$ 67,635$ 72,369$ 77,435$ 41,428$ 336,777$ Total CoE Sales Tax Revenues 29,263$ 126,120$ 134,948$ 144,395$ 154,502$ 82,659$ 671,887$ Loan Interest Payments 5,750$ 11,357$ 11,032$ 10,689$ 10,325$ 5,020$ 54,173$ Subtotal - Sales Tax & Int Pymts 35,013$ 137,477$ 145,981$ 155,084$ 164,828$ 87,678$ 726,060$ Property Tax RevenuesAssessed value151,599$ (current)Multiplier3.3 Estimate 2.5% increase annuallyEqualized Assessed Value500,277$ 512,784$ 525,603$ 538,743$ 552,212$ 566,017$ City's Property Tax Rate1.364% 1.364% 1.364% 1.364% 1.364% 1.364%Property Tax Revenue3,412$ 6,994$ 7,169$ 7,348$ 7,532$ 3,860$ 36,316$ Estimated Total Revenues to City 38,424$ 144,471$ 153,150$ 162,432$ 172,360$ 91,539$ 762,376$ [1] The restaurant retains fee for administering the collection and submission of the taxExample Loan Repayment PeriodStaff Projection831 of 858
Exhibit C. Chicago's Home of Chicken & Waffles - Total Project Costs
2424 Dempster Street
Real Estate Acquisition 282,500$
Build Out Budget Total
% of Total
Buildout
Affixed to
Property?
Architect 14,500$ 3.0%
Roof 2,000$ 0.4%
Signs 30,000$ 6.2% x
Glass 40,000$ 8.3%
booths/Tables 42,000$ 8.7%
Dave Katz Restaurant Equipment 40,000$ 8.3%
Dave Katz Exhaust 20,000$ 4.1%
Plumbing 50,000$ 10.4% x
Electrical 40,500$ 8.4% x
HVAC 42,000$ 8.7% x
Framing w/materials & demo 40,000$ 8.3% x
Fire Sprinkling System 10,000$ 2.1% x
Fixtures 20,000$ 4.1%
Permits 5,000$ 1.0%
Landscaping 12,000$ 2.5%
Brick work with material 20,000$ 4.1% x
Sound and Video Systems 8,000$ 1.7%
Point of Sale System 20,000$ 4.1%
Bathroom Partitions 5,000$ 1.0%
Outdoor Café Furniture 11,000$ 2.3%
Granite Countertops 10,000$ 2.1%
Total 482,000$ 100.0%
Total Project Costs 764,500$
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Exhibit D. Chicago's Home of Chicken & Waffles - Sources and Uses
2424 Dempster Street
Sources of Funds Total % of Total
City of Evanston ‐ Loan $200,000 26.2%
First Bank and Trust $202,500 26.5%
Private Equity $212,000 27.7%
Express Working Capital ‐ Loan $150,000 19.6%
Total Sources of Funds $764,500 100.0%
Uses of Funds
Property Acquisition
First Bank $202,500 26.5%
Private Equity $80,000 10.5%
Property Acquisition $282,500 37.0%
Buildout
City of Evanston ED Fund $200,000 26.2%
Loan ‐ Express Working Capital $150,000 19.6%
Private Equity ‐ Barnett Malone $132,000 17.3%
Total $482,000 63.0%
Total Uses of Funds $764,500 100.0%
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Chicago’s Home of Chicken & Waffles
Business Plan
Prepare for the City of Evanston
February 28, 2012
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Chicago’s Home of Chicken & Waffles II
543 Madison St.
Oak Park, Il. 60302
708.524.3300
February 27, 2012
Re: 2424 W. Dempster
To the City of Evanston Economic Development Division,
We would like to request your assistance with the purchase and build-out of 2424 W. Dempster for a
restaurant project. The purchase price is $282,500 of which we will be applying a down payment of
$80,000. The balance of the purchase price will be $202,500. The build-out cost of the project will be
approximately $482,000 of which we are asking for your assistance of $200,000 towards the build-out
costs. The total amount requested would be $402,500 between the build-out and the purchase. An
amount of $150,000 of the additional $282,000 for the build-out will come from Express Working Capital
and $132,000 will come from my partner, Rosemary Barnett-Malone.
When the project was first entertained, we had a group of investors. Our plan was to open 5
restaurants throughout the Chicagoland area with 2424 W. Dempster being our lead restaurant project.
Unfortunately, things did not work out as planned with the investors. When we informed the bank from
which we were purchasing the property that things did not work out with our investors; the bank
requested that we pledge our $40,000 deposit as hard money that would not be returned to us, in
return for an extension in our closing date, changing it to February 1, 2012. We agreed to the terms
requested; making several attempts to obtain financing through banks. As you well know, we are living
in times where banks are not lending to many small businesses, therefore, the newly formed rules and
guidelines in bank lending in regard to small businesses have prevented us from being able to obtain
financing. If the city of Evanston agrees to help us purchase this property, we would like to do a lease
option to buy back the property in 5 years with first year terms as interest only, and the balance of the
loan amortized over 30 years, due in 5. We have put together a business plan for your review. If given
the opportunity to obtain the Evanston restaurant, we know with the experience of our first two
restaurant projects, that this will be our premier restaurant and the launching of something that will be
historical. Thank you for your consideration.
Sincerely,
Tonya Van Dyke-Johnson
President/CEO
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Table of Contents
1.0. Executive Summary Page
1.1 Business Mission and Vision 1
1.2 Business Description 1
1.3 Summary of Products 1
1.4 Summary of Market 2
1.5 Summary of Facilities and Operations 2
1.6 Summary of Capital Needed 2
1.7 Summary of Sales and Marketing 2
1.8 Summary of Personnel 2
1.9 Summary of Financial Projections 3
2.0 Our Keys To Success 3
3.0 Business Mission and Needs 3
3.1 Customer Eating Behavior 3
3.2 Target Market 4
4.0 Management Team & Organization Structure 6
5.0 Financial Plan - Evanston 7
5.1 Income Graph 7
5.2 Income Statement 8
5.3 Balance Sheet 9
5.4 Build-out Projection 10
5.5 Staffing Projections 11
Appendix
Evanston Exterior Renderings 12
Evanston Proposed Site Plan 13
Bronzeville Balance Sheet 14
Bronzeville Income Statement 15
Bronzeville Photos 16
Oak Park Balance Sheet 17
Oak Park Income Statement 18
Oak Park Photos 19
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1.0 Executive Summary
1.1 Business Mission and Vision
Chicago’s Home of Chicken & Waffles will strive to be the premier breakfast, lunch and dinner restaurant in
Evanston and its surrounding areas. We want our customers to enjoy the taste of savory chicken & waffles and
other comfort food dishes, while dining in a warm, friendly and soulful jazz environment. Our goal is for our
customers to encounter a totally new experience while dining with us. Customers will enjoy smooth jazz music in
an upscale atmosphere while savoring the best chicken and waffles in Evanston and its surrounding communities.
In today’s climate, we feel that customers need to have the opportunity to relax and be catered to in a calming
atmosphere, regardless of the hour; traditionally a concept that is enjoyed primarily in upscale Las Vegas Hotel
restaurants which serve breakfast, lunch and dinner in elegant settings. The main focus will be to serve quality
food at a value that is affordable for the residents of Evanston and its adjacent communities. All chicken will be
served fresh daily along with waffles and 27 other carefully selected delightful dishes. For our health conscious
consumers, we offer our famous buckwheat waffles, spectacular grilled chicken salad, grilled catfish, salmon and
sautéed vegetables.
1.2 Business Description
Chicago’s Home of Chicken & Waffles is an original, providing an IHOP and Denny’s concept of dining for
breakfast, lunch and dinner. Unlike Denny’s and IHOP, the customer may savor the succulent taste of soul food
in an upscale atmosphere designed for Evanston and its surrounding communities’ lifestyle. The amalgamation
of seasoned fried chicken with sweet maple syrup, or Yen and Yang, will create a craving in the customers’
palates that will keep them coming back and craving more. There is no place in the Midwest that brings this type
of upscale relaxing environment, seven days a week for breakfast, lunch and dinner, from opening to closing,
except Chicago’s Home of Chicken and Waffles.
Our goal is to ensure that our customers have an enjoyable experience, while dining at Chicago’s Home of
Chicken & Waffles. Our theme will be one of “excellence“, the same excellence that is displayed in Evanston’s
richly diverse community. We know our customers desire value for everything that they purchase, and we will not
accept anything below their standard in quality. Most importantly, we want to provide an extraordinarily unique
experience in dining. Customers in Evanston and surrounding communities will love the experience at Chicago’s
Home of Chicken & Waffles.
In today’s highly competitive environment, it is becoming increasingly difficult to distinguish one restaurant
concept from another, but what separates Chicago’s Home of Chicken & Waffles from the rest is our signature
combination of vanilla and cinnamon waffles, with our uniquely blended maple syrup, along with that great tasting
“from Mother’s Kitchen” fried chicken. Chicago’s Home of Chicken & Waffles will enjoy great success in Evanston,
similar to its tremendously successful ventures in Bronzeville and Oak Park. We believe we will experience
significant growth and profitability in Evanston for many years to come.
1.3 Summary of Products
We will strive to serve the best-fried chicken and catfish. Also, our “Soul Food Special” will feature fried chicken
and catfish or chicken with collard greens, sweet potatoes, macaroni and cheese, and cornbread. For dessert,
one can enjoy our waffle-a-la-mode, which is a waffle with ice cream topped with strawberry, apple cinnamon,
chocolate, pineapple, creamy caramel or pecan toppings. Peach cobbler and sweet potato pie will also be
highlights of our dessert menu. These dishes along with other tasty dishes will make Chicago’s Home of Chicken
Waffles one of Chicago’s favorite eateries, and will leave our customers with a lasting and satisfying experience
with a craving for more.
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1.4 Summary of Market
Our market will consist of all ethnic groups. Our primary customers will come from Evanston, surrounding
suburban communities like Skokie, Wilmette, Lincolnwood, Morton Grove, Winnetka, Glenview, Niles, Park Ridge,
Des Plaines and the North side of Chicago. All age groups will savor the moment to experience the outstanding
chicken & waffles at Chicago’s Home of Chicken & Waffles.
1.5 Summary of Facilities and Operations
Chicago’s Home of Chicken & waffles will be located at 2424 Dempster in Evanston, Illinois, in a 5000 square foot
building. The site has more than adequate parking and excellent landscaping potential. The site sits off of a busy
main street and is highly visible for all drivers. An estimated vehicle flow of over 22,000 will pass this location
daily, providing an immediate source of name and brand recognition.
Chicago’s Home of Chicken & Waffles’ building will be newly remodeled with a clean and contemporary setting.
The store will have extra lighting and will be visible from more than 300 yards. The building will be redesigned
with a richly appealing stone and stucco exterior with an equally artisan designed outdoor café that will overlook
nearby Harbert Park. Our customers will surely identify a spirit of excellence as they approach and enter the
restaurant. Restaurant hours will be from 6:00am to 9:00pm (Sun.-Thurs.) 6:00am to 12:00pm (Fri- Sat.)
1.6 Summary of Capital Needed
This plan is prepared to obtain financing for the purchase of the restaurant and build-out. We have provided a
preliminary exterior and interior sketch. The menus are designed and ready for print. Advertising is in line, and
equipment is on stand-by. My husband and his family owned restaurants over 33 years in Brooklyn N.Y. We are
strong believers in owning the property in which our businesses are located. We are purchasing the location in
Evanston for $282,000 with $80,000 down. The build-out is estimated at approximately $480,000.
1.7 Summary of Sales and Marketing
Radio, direct mailing, direct selling and sales discounts will be used to draw customers to the store. A growing
segment of Chicago’s Home of Chicken & Waffles is its thriving catering service business, which will generate
significant sales revenue. We also partnered with Groupon for both locations and were sold out within a few
hours of making the initial offer. Groupon will not only bring local traffic from Chicago and neighboring suburbs but
it also has a national presence for those out of town visitors who travel here for various Northwestern events.
Additionally, Yelp has been a fan favorite and a value-added benefit in marketing our restaurants. We plan to
further increase our presence by more aggressively utilizing social media like Facebook and Twitter to attract
customers to our locations. We know that Evanston is the right fit. We are confident that this venture will generate
huge profit margins in years to come.
1.8 Summary of Personnel
Owners- Tonya Van-Dyke & Rosemary Malone
Operations Manager - Darnell Johnson
Executive Chef - Carol Johnson
Oak Park Manager - Ed Chatman
Oak Park Assistant Manager - Tiffany Johnson
Bronzeville Manager - Harry Wilson
Bronzeville Assistant Manager - Selwyn Johnson
Purchasing Agent - Fred Thomas
We will hire 76 new employees, with 80% of the hires coming from the Evanston community. This will be a great
benefit to the residents of Evanston in this current economic climate.
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1.9 Summary of Financial Projections
Achievable Financial objective for the first five years of operation includes:
Increasing sales by 7% per year
Maintain a cost of goods of 25% by leveraging economies of scale
Maintain employee labor cost of 29% of revenue
Achieving First Year sales of $3,500,000 to $3,900,000, is more than enough to meet loan obligations.
We believe that these very important benchmarks can be achieved by creating an “unforgettable” dining
experience for our customers and having a strong strategy for success. These results will be accomplished by
having an experienced and motivated team of employees with proven track records of success.
2.0 Our Keys to Success
It is our pledge to provide a sustainable level of excellence in all facets of our business, as nothing will be
compromised. Our primary goal is to serve nothing but the highest quality food at unbelievably low prices in a
clean and relaxed environment. We must deliver this pledge 100% without exception.
Controlling costs at all times in all areas will be essential. We will negotiate with our vendors and suppliers to
provide us with the lowest prices. We aim to be the premier customer to our suppliers, distributors and
wholesalers. We will do this without ever compromising the quality and purity of foods we serve to our customers.
With this being our third location, our suppliers have already assured better pricing due to the increased volume in
purchasing.
Customer Service is paramount. Our customers will be treated with ease; they will experience a warm and
inviting atmosphere with quick and efficient service. For those customers that want to lounge, we will not hurry
them out of the restaurant. These goals will be achieved by having a well-trained and motivated staff that will be
trained to be the most friendly, effective and efficient staff in the Northern Suburbs.
3.0 Business Mission and Needs
Many consumers in Evanston and the surrounding communities have become accustomed to eating the same
entrees, at the same fast food restaurants, and dining at the same places they’ve dined at for years without
experiencing the joy of eating breakfast, lunch and dinner in this style of a warm, upscale and jazzy environment.
There is truly a need for a new type of restaurant, one that is exciting and affordable with savory foods. Chicago’s
Home of Chicken & Waffles is just this type of restaurant, offering the customer a brand new taste in food and
atmosphere. This type of comfort food restaurant has never hit the Northern Suburbs.
3.1 Consumers Eating Behavior
Men, women and children alike of all ethnic groups are eating out these days. When a restaurant is affordable
and offers the ambiance that Chicago’s Home and Chicken & Waffles offers, people from all walks of life will
come and experience the great food in the restaurant. Evanston is known for its culturally rich diversity and its
world renown Universities. As the word spreads in the community of the wonderful experience of eating at
Chicago’s Home of Chicken & Waffles, we will experience rapid growth and success.
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Exhibit 1
Primary Market Population Per Capita
Income
Median Family
Income
Average
Family
Size
Estimate
Distance
From Store
Evanston 74,486 38,116$ 104,117$ 3.05 .09 Miles
Skokie 64,874 32,256$ 80,499$ 3.26 1.8 Miles
Wilmette 27,087 67,047$ 152,429$ 3.23 3.3 Miles
Lincolnwood 12,590 38,123$ 96,692$ 3.40 3.6 Miles
Morton grove 23,370 31,389$ 82,456$ 3.20 3.8 Miles
Winnetka 12,187 104,440$ 250,000$ 3.39 5.8 Miles
Glenview 44,692 52,596$ 125,118$ 3.15 6.1 Miles
Niles 29,803 26,481$ 61,222$ 3.09 6.2 Miles
Park Ridge 37,480 41,261$ 99,404$ 3.16 8.8 Miles
Des Plaines 58,364 29,251$ 74,720$ 3.19 9.5 Miles
Total 384,933 460,960$ 1,126,657$
Chicago’s Home and Chicken & Waffles in Evanston has a target market which consists primarily of 10
communities (Exhibit 1), with a total population of 384,933. Per capita income, which measures the spending
power of each person in the target market, is $46,096. This is equivalent to an estimated 17 to 17.4 billion in
spending power of within these communities. With Chicago’s Home and Chicken & Waffles carving a niche
market of 1% it would lead to revenues of 17 million. Most of our customers will come from Evanston,
neighboring suburban communities and the North Side of Chicago. These communities have high population
densities and are close in proximity. We believe that we have a win-win situation for sustaining our customer
base, and a significant driver of increased revenue and profitability. We project earnings to be 4.3 million in our
second year.
Exhibit 2
Primary Market Population % Black % White %Hispanics %Asian %Other
Evanston 100%18%61%9%9%4%
Skokie 100%7%55%9%25%3%
Wilmette 100%1%83%3%11%2%
Lincolnwood 100%1%63%7%27%3%
Morton grove 100%1%62%6%28%2%
Winnetka 100%0%93%2%3%1%
Glenview 100%1%79%6%12%2%
Niles 100%1%72%9%17%2%
Park Ridge 100%0%90%5%4%1%
Des Plaines 100%2%68%17%11%2%
Population Percentages by Race
3.2 Target Market Analysis
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Exhibit 3
Primary Market Population Black White Hispanics Asian Other
Evanston 74,486 13,139 45,551 6,739 6,355 2,702
Skokie 64,784 4,566 35,955 5,728 16,437 2,098
Wilmette 27,087 208 22,471 902 2,909 597
Lincolnwood 12,590 129 7,938 859 3,338 326
Morton grove 23,270 279 14,426 1,504 6,498 563
Winnetka 12,187 31 11,334 271 400 151
Glenview 44,692 431 35,434 2,584 5,535 708
Niles 29,803 388 21,332 2,582 4,950 551
Park Ridge 37,480 168 33,744 1,774 1,373 421
Des Plaines 58,364 936 39,689 10,053 6,613 1,073
Population Breakdown by Race
The overwhelming proven success of Roscoe’s House of Chicken N Waffles in Southern California’s college
district, which includes UCLA and USC, assures us that we will do very well considering our close proximity to
Northwestern University, Loyola University and the surrounding communities looking for that southern comfort
food while relaxing in an upscale jazz infused atmosphere. In addition, our Chicago and Oak Park locations have
great name recognition and branding, hold a dominate market share for this genre and have been highly regarded
by the food media, communities and markets they serve. We believe we have an unbeatable combination. Since
the release of the movie “Rush Hour”, with Jackie Chan and Chris Tucker, this movie has made chicken & waffles
a winning combination and favorite for Asian Americans. This has been proven based on the frequency of Asians
that have dined at the famed Roscoe’s in Los Angeles, Ca. Also Larry King went to Roscoe’s with the famous
rapper Snoop Dog, and featured it on CNN. Also, while appearing on the Snoop Dog reality show, David
Beckham, the most famous soccer player in the world visited Roscoe’s Chicken N Waffles in Los Angeles, Ca and
had a wonderful experience. Recently, President Obama paid a visit to Roscoe’s L.A. as well. Chicago’s Home of
Chicken & Waffles also has a star studded list of celebraties that included Chicago’s Mayor Rahm Emanuel,
Congressman Danny Davis and Bobby Rush. Danny Glover, Celtics basketball star Rajon Rondo, TV and radio
personality Doug Banks, Keshia Coles, Eric Benet and Musiq Soulchild to name a few.
From ages 2 to 92, all people enjoy the wonderful taste of our chicken & waffles. Chicago’s Home of Chicken &
Waffles will be more than just a restaurant, it will be a place to come and relax, and take in the smooth sounds of
jazz, while sipping on sweet tea or your favorite cocktail, and eating the succulent maple syrup and waffles and
tasty fried chicken. We believe we have an unbeatable combination and our goal is to be the premier location
that people will come to enjoy.
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4.0 Management Team & Organizational Chart
Executive Chef Purchasing Agent
Tonya Van-Dyke Rosemary Malone
Co-Owner Co-Owner
President Vice-President
Darnell Johnson
Operations Manager
Carol Johnson Fred Thomas
Ed Chatman Harry Wilson
Oak Park Manager Bronzeville Manager
Manager Manager
Tiffany Johnson Selwyn Johnson
Oak Park Assistant Bronzeville Assistant
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5.0 Financial Plan - Evanston
5.1 Income Graph
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5.2 Income Statement
Revenue - Restaurant 2012 2013 2014 Total
Gross Sales - Restaurant 728,125$ 3,145,500$ 3,365,685$ 7,239,310$
Cost of Sales - Restaurant (182,031)$ (742,687)$ (757,541)$ (1,682,260)$
Total Revenue - Restaurant 546,094$ 2,402,813$ 2,608,144$ 5,557,050$
Gross Profit Margin %75%76%77%77%
Revenue - Bar 2012 2013 2014 Total
Gross Sales -Bar 250,000$ 1,075,000$ 1,150,250$ 2,475,250$
Cost of Sales - Bar (55,000)$ (224,400)$ (228,888)$ (508,288)$
Total Revenue - Bar 195,000$ 850,600$ 921,362$ 1,966,962$
Gross Profit Margin %78%79%80%79%
Expenses:
Salary & Wages 283,656$ 1,157,318$ 1,180,464$ 2,621,438$
Utilities - Phone 3,300$ 13,464$ 13,733$ 30,497$
Utilities - Electric, Water, Gas 12,300$ 48,960$ 49,939$ 111,199$
Utilities - Scavenger Services 2,700$ 11,016$ 11,236$ 24,952$
Rent -$ -$ -$ -$
Entertainment -$ -$ -$ -$
Cleaning Supplies 450$ 1,836$ 1,873$ 4,159$
Uniforms 2,400$ 9,792$ 9,988$ 22,180$
License & Fees 7,500$ 30,600$ 31,212$ 69,312$
Insurance (Property & Casualty)4,500$ 18,360$ 18,727$ 41,587$
Vehicle Insurance 600$ 2,448$ 2,497$ 5,545$
Vehicle Maintenance -$ -$ -$ -$
Security -$ -$ -$ -$
Sales Tax 63,554$ 266,928$ 280,275$ 610,757$
Liquor SalesTax 15,000$ 63,000$ 66,150$ 144,150$
Professional Fees 7,500$ 30,600$ 31,212$ 69,312$
Miscellaneous Expenses 9,000$ 36,720$ 37,454$ 83,174$
Depreciation 3,000$ 12,000$ 12,000$ 27,000$
Interest Expense 4,435$ 15,758$ 12,437$ 32,630$
Total Expenses 419,896$ 1,718,799$ 1,759,197$ 3,897,893$
Net Profit / (Loss)321,198$ 1,534,613$ 1,770,308$ 3,626,119$
VFJ Enterprises III - Evanston
Income Statement
For The Year Ending
December 31st, 2012, 2013, 2014
***The restaurant revenue is based upon a open date of October 1, 2012 and a Main
Dinning area of 100 occupants, Private Room 50 occupants and Patio 20 occupants
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Based on Sales relative to Total Expenses, Chicago’s Home of Chicken & Waffles will experience significant
growth in the first three years of operation while maintaining cost. Cost is expected to increase marginally by
about 3%, but leveling off as this restaurant reaches economies of scales. Chicago’s Home of Chicken & Waffles
objectives for the first three years of operation include:
Increasing sales by 7.5% per year for the first 3 years of operations
Keeping food costs under 35% of the revenue
Keeping employee labor costs less than 1/3 of the revenue
Averaging sales between $3,400,000 to $3,900,000 in the first year
Maintaining tight control on costs and operations by hiring a managing partner
5.2 Balance Sheet
Assets 2012 2013 2014
Cash 361,234$ 1,854,006$ 3,579,153$
Inventory -$ -$
Building 100,000$ 100,000$ 100,000$
Fixed Assets (Buildout)200,000$ 200,000$ 200,000$
Vehicles -$ -$ -$
(Accumulated Depreciation)(3,000)$ (15,000)$ (27,000)$
Total Assets 658,234$ 2,139,006$ 3,852,153$
Liabilities
Bank Loan 287,036$ 233,195$ 176,034$
Accounts Payable -$ -$ -$
Total Liabilities 287,036$ 233,195$ 176,034$
Equity
Withdrawal -$ -$ -$
Owners Equity 50,000$ 50,000$ 50,000$
Retained Earnings -$ 321,198$ 1,855,811$
Retained Earnings-Current 321,198$ 1,534,613$ 1,770,308$
Total Equity 371,198$ 1,905,811$ 3,676,119$
Total Liabilities & Equity 658,234$ 2,139,006$ 3,852,153$
VFJ Enterprises III - Evanston
Balance Sheet
For The Year Ending
December 31st, 2012, 2013, 2014
Based on the Financial Position and Results of Operations, it is clear that Chicago’s Home of Chicken & Waffles
has great potential for a return on investment. It will be in a strong position to pay off the loan, including all
interest accrued as well as the personal loan by the co-owner. Moreover, it is liquid, and will easily be positioned
to expand far beyond three stores. The future for Chicago’s Home of Chicken & Waffles is very bright!
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5.4 Build-Out Projections
Description Amount
Architect 14,500$
General contractor
Roof 2,000$
Signs 30,000$
Glass 40,000$
Booths/tables 42,000$
Dave Katz restaurant equipment 40,000$
Dave Katz exhaust 20,000$
Plumbing 50,000$
Electrical 40,500$
Air Conditioning/heating 42,000$
Framing w/materials and demo 40,000$
Fire sprinkling system 10,000$
Fixtures 20,000$
Permits 5,000$
Landscaping 12,000$
Brick work w/materials 20,000$
Sound system/ flat screens 8,000$
POS system 20,000$
Bathroom partitions 5,000$
Outdoor café furniture 11,000$
Granite countertops 10,000$
482,000$ Grand Total
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5.5 Staffing Projections
Number Position Salary
1 General manager salary 45,000$
1 Assistant manager/Bar manager35,000$
1 Part time assistant manager 18,000$
7 Cashiers Hourly $8.25
6 Expeditors Hourly $5.25 (plus tips)
7 Bussers Hourly $5.00 (plus tips)
4 Hosts/hostesses Hourly $8.25
7 Dishwashers Hourly $8.25
1 Executive corporate kitchen manager250$
1 Executive lead chef 650$
1 Sous chef 500$
13 Chefs Hourly $8.50
18 Servers Hourly $4.95 (plus tips)
8 Bartenders Hourly $4.95 (plus tips)
VFJ Enterprises III - Evanston
Staffing Projections
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Appendix
Evanston Exterior Renderings
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Evanston Proposed Site Plan
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Bronzeville Financials
Assets 2011
Cash 162,566$
Inventory 2,000$
Building & Fixed Assets 275,600$
Vehicles 4,400$
(Accumulated Depreciation)(30,755)$
Total Assets 413,811$
Liabilities
Loan Payable -$
Accounts Payable -$
Total Liabilities -$
Equity
Withdrawal -$
Retained Earnings-Current 353,452$
Retained Earnings 48,870$
Total Equity 402,323$
Total Liabilities & Equity 402,323$
VFJ Enterprises - Bronzeville
Balance Sheet
For The Period Ending
December 31, 2011
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Revenue 2011
Gross Sales 2,335,281$
Cost of Sales (658,767)$
Total Revenue 1,676,514$
Gross Profit Margin %72%
Expenses:
Salary & Wages 811,904$
Utilities - Phone 14,503$
Utilities - Electric, Water, Gas 22,915$
Utilities - Scavenger Services 10,272$
Rent 33,984$
Entertainment 24,874$
Cleaning Supplies 5,633$
Uniforms 7,904$
License & Fees 28,164$
Insurance (Property & Casualty)5,524$
Vehicle Insurance 2,846$
Vehicle Maintenance 1,401$
Security -$
Sales Tax 203,832$
Restaurant Tax 5,320$
Professional Fees 74,836$
Miscellaneous Expenses 58,883$
Depreciation 10,266$
Interest Expense -$
Total Expenses 1,323,062$
Net Profit / (Loss) 353,452$
VFJ Enterprises - Bronzeville
Income Statement
For The Year Ending
December 31, 2011
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Bronzeville Photos
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Oak Park Financials
Assets 2011
Cash 246,916$
Inventory -$
Building 100,000$
Fixed Assets (Buildout)325,000$
Vehicles -$
(Accumulated Depreciation)(15,455)$
Total Assets 656,461$
Liabilities
Private Bank 284,554$
Pan American 34,875$
Ray Levell (Interest only)100,000$
Accounts Payable -$
Total Liabilities 419,429$
Equity
Withdrawal -$
Owners Equity 50,000$
Retained Earnings -$
Retained Earnings-Current 187,033$
Total Equity 237,033$
Total Liabilities & Equity 656,461$
VFJ Enterprises II - Oak Park
Balance Sheet
For The Year Ending
December 31, 2011
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Revenue 2011
Gross Sales 1,719,752$
Cost of Sales (504,587)$
Total Revenue 1,215,165$
Gross Profit Margin %71%
Expenses:
Salary & Wages 707,329$
Utilities - Phone 6,454$
Utilities - Electric, Water, Gas 10,190$
Utilities - Scavenger Services 4,873$
Rent 805$
Entertainment 22,314$
Cleaning Supplies 3,657$
Uniforms 16,046$
License & Fees 22,169$
Insurance (Property & Casualty)9,502$
Vehicle Insurance -$
Vehicle Maintenance -$
Security -$
Sales Tax 124,174$
Restaurant Tax -$
Professional Fees 28,455$
Miscellaneous Expenses 37,060$
Depreciation 15,455$
Interest Expense 19,650$
Total Expenses 1,028,133$
Net Profit / (Loss)187,033$
Taxes 25%-$
Net Profit / (Loss) After Taxes 187,033$
VFJ Enterprises II - Oak Park
Income Statement
For The Year Ending
December 31, 2011
*** The income is based on a seating capacity of 94
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Oak Park Photos
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For City Council meeting of May 14, 2012 Item O2
Resolution 40-R-12: Support of Constitutional Amendment
For Action
To: Honorable Mayor and Members of the City Council
From: Wally Bobkiewicz, City Manager
Subject: Resolution 40-R-12, City of Evanston’s Support of a Constitutional
Amendment to Effectively Overturn the U.S. Supreme Court’s Conclusion
in Citizens United v. FEC Relating to Constitutional Rights for Corporate
Entities
Date: May 9, 2012
Recommended Action:
The Rules Committee recommends City Council consideration of Resolution 40-R-12.
Legislative
Resolution 40-R-12 was considered at the May 7, 2012 Rules Committee.
Memorandum
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