HomeMy WebLinkAbout04.23.12
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, April 23, 2012
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee meets at 7:15 p.m.
City Council meeting convenes immediately after the conclusion of
the P&D Committee meeting
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Rainey
(II) Mayor Public Announcements and Proclamations
“Drinking Water Week – May 6-12” and Presentation of Art Contest Winners
“Public Service Week, -- May 6-13”
“Stand Against Racism Day – April 27, 2012”
“Day of the Children/Day of the Books – April 30, 2012”
(III) City Manager Public Announcements
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
(VI) Consent Agenda: Alderman Rainey
(VII) Report of the Standing Committees
Administration & Public Works - Alderman Burrus
Planning & Development - Alderman Holmes
Human Services - Alderman Grover
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City Council Agenda April 23, 2012 Page 2 of 7
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(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of April 10, 2012
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 04/08/12 $2,626,600.56
(A2) City of Evanston Bills FY2012 through 04/24/12 $1,675,266.00
(A3.1) Approval of Contract with Municipal Sales, Inc. for 2012 Sewer Root
Treatment (Bid 12-112)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2012 Sewer Root Treatment to Municipal Sales, Inc. (P.O. Box
4743, Queensbury, NY) in the amount of $33,706.15. Funding will be provided by
the Sewer Fund Account 7400.62461, which has a budget of $215,000.
For Action
(A3.2) Approval of Contract with HD Supply Waterworks for 2012 Fire Hydrants
(Bid 12-114)
Staff recommends that City Council authorize the City Manager to execute a
contract for the purchase of Fire Hydrants with HD Supply Waterworks (29950
Skokie Highway, Lake Bluff, IL) in the amount of $62,010. Funding will be
provided by the Water Fund Account 7115.65055, which has a budget of
$150,000.
For Action
(A3.3) Approval of Contract for Purchase of Trees and Planting Services Through
the Suburban Tree Consortium
Staff recommends that City Council authorize the City Manager to execute a
contract for the purchase of 250 trees and planting services for 100 trees from
Suburban Tree Consortium (STC) in the amount of $61,129. Funding for these
purchases is provided by an Emerald Ash Borer (EAB) Grant for Urban Forest
Restoration in the amount of $16,115, and by the Parks/Forestry Division
Account 3525.65005 with a budget of $80,000.
For Action
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(A3.4) Approval of Contract Renewal for the 2012 Summer Food Service Program
with Open Kitchens Inc. (Bid 11-01)
Staff recommends that City Council authorize the City Manager to execute a
contract for renewal of the 2012 Summer Food Service Program agreement with
Open Kitchens Inc. (1161 West 21st Street, Chicago, IL) in the not-to-exceed
amount of $2.3869 per lunch, or an estimated budget total of $86,500. This is a
reimbursement program in which the total amount of reimbursement the City will
receive is dependent upon the number of lunches served.
For Action
(A3.5) Approval of Northeastern Illinois Public Safety Training Academy (NIPSTA)
2012 Membership Dues
Staff recommends approval of payment of the 2012 Fire and Public Works
membership fees in the amount of $25,042 to Northeastern Illinois Public Safety
Training Academy (NIPSTA) (2300 Patriot Blvd, Glenview, IL). Funding for this
membership is provided by Fire Department Account 2305.62360 with a budget
of $33,900 for both the Fire and Public Works Departments.
For Action
(A3.6) Approval of Single Source Renewal of Police Service Agreement with
Motorola
Staff from the Police Department recommends authorizing the City Manager to
execute renewal of the annual single source Service Agreement with Motorola,
Inc. (1309 East Algonquin Road., Schaumburg, IL) for the amount of $57,818.07.
The Agreement is effective from April 1, 2012 through December 31, 2012.
Funding will be provided by the Emergency Telephone System, Service
Agreements & Contracts Account 5150.62509 with a budget of $76,000.
For Action
(A3.7) Approval of the Purchase of Twenty (20) Replacement Vehicles from Currie
Motors
Staff recommends that City Council authorize the purchase of twenty (20)
replacement vehicles for various departments in the amount of $441,689.54 from
Currie Motors (9423 W. Lincoln Hwy., Frankfort, IL). Funding will be provided by
the Equipment Replacement Fund Account 7780.65550.
For Action
(A3.8) Approval of Contract Award for 2012 Water Main Replacement and Capital
Improvement Fund Street Resurfacing Project to Glenbrook Excavating &
Contracting Inc. (Bid 12-126)
Staff recommends that City Council authorize the City Manager to execute a
contract for 2012 Water Main Replacement and Capital Improvement Fund
Street Resurfacing Project with Glenbrook Excavating & Contracting Inc. (20389
Weiland Road, Prairie View, IL) in the amount of $2,997,045.66. Funding will be
provided by the Water Fund $2,603,528.56 (733086.65515); Sewer Fund
$122,970 (7420.65515); and CIP Street Resurfacing Fund $270,547.10
(415857.65515).
For Action
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(A3.9) Approval of Contract Extension for Hot Mix Asphalt (Bid 12-34)
Staff recommends City Council approval of a one-year contract extension for the
purchase of 500 tons of modified hot mix asphalt at a cost of $52.00 per ton and
300 tons of modified hot mix binder at the cost of $44.00 per ton to Arrow Road
Construction dba Healy Asphalt (3401 South Busse Road, Mt. Prospect, IL) for
FY 2012 for a cost of $39,200. Funding will be provided by the FY 2012 General
Fund Street and Alley Account 2670.65055 in the amount of $31,200; the Water
Fund Account 7115.65051 in the amount of $4,000; and the Sewer Fund Account
7400.65051 in the amount of $4,000.
For Action
(A3.10) Approval of Crack Sealing Contract
Staff recommends City Council approval of a contract extension with the
Municipal Partnering Committee to award the 2012 Crack Sealing Contract to the
lowest responsive and responsible bidder, North Suburban Asphalt Maintenance
(8733 West Madison Drive, Niles, IL) in the amount of $50,000. Funding will be
provided by the General Fund Street Maintenance Account (2670.62509), which
has $75,000 budgeted for FY 2012.
For Action
(A4) Resolution 34-R-12 Authorizing a Contract with Alfred Benesch & Company
for Bridge Street Bridge Project Phase II Design Engineering (RFQ 10-25)
Staff recommends approval of Resolution 34-R-12 authorizing the City Manager
to sign the Local Agency Agreement with the Illinois Department of
Transportation (IDOT) and a Phase II Design Engineering Services Agreement
with Alfred Benesch & Company (205 North Michigan Avenue, Chicago, IL) for
Federal Participation for the Bridge Street Bridge Phase II Engineering Contract.
Funding will be provided by the Capital Improvements Fund Account 415885 in
the amount of $248,805, for which the City will be reimbursed $199,044 by the
IDOT Highway Bridge Program Funds.
For Action
(A5) Ordinance 40-O-12 Increasing One-Day Liquor License Fees
Staff recommends approval of Ordinance 40-O-12 amending fees for one-day
liquor licenses. Approval of the proposed ordinance would increase fees for all
one-day liquor license classifications by 50%. This ordinance will implement
revenue enhancement fee increases which were included in the City’s approved
FY2012 Budget
For Introduction
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(A6) Ordinance 46-O-12 Increasing Minimum Penalties for General Non-Parking
Ordinance Violations
Staff recommends approval of Ordinance 46-O-12 amending minimum fines for
general C-Ticket / Administrative Adjudication violations (non-parking ordinance
violations). Approval of the proposed ordinance would increase the minimum
penalty for general C-Ticket / Administrative Adjudication fines by $10. This
ordinance will implement revenue enhancement fee increases which were
included in the City’s approved FY2012 Budget
For Introduction
(A7) Ordinance 32-O-12 Authorizing the City Manager to Execute an Assignment
of Real Estate Contract for the Purchase of Real Property at 1223-1225
Chicago Avenue, Evanston
Staff recommends that City Council approve Ordinance 32-O-12, authorizing the
City Manager to execute an assignment of a real estate contract for the purchase
of real property at 1223-1225 Chicago Avenue, Evanston. The acquisition of the
property at 1223-1225 Chicago Avenue is recommended to support the parking
needs at the new Trader Joe’s development at 1211 Chicago Avenue. This item
was introduced at the March 19, 2012 City Council meeting. This item was held
over at the March 26, 2012 and the April 10, 2012 City Council meetings. Staff
recommends that this item be continued until a Special City Council
meeting on April 30, 2012.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Resolution 35-R-12 Reserving $7, 076,170 of the City’s Bond Volume Cap
Allocation for the Year 2012 for Single Family Housing and the
Industrial/Commercial Revenue Bond Program
Staff recommends adoption of Resolution 35-R-12, which reserves the City’s
right to issue $7,076,170 in tax exempt bonds under the bond volume cap
allocation. This Resolution must be adopted by May 1, 2012. By filing the
Resolution, the City prevents the State of Illinois from using Evanston’s bond
volume cap throughout Illinois for eligible purposes.
For Action
(P2) Ordinance 42-O-12 Granting a Special Use for a Commercial Indoor
Recreation Facility at 2125 Ashland Avenue
Zoning Board of Appeals and City staff recommend the adoption of Ordinance 42-
O-12 granting a special use permit for the operation of a Commercial Indoor
Recreation Facility at 2125 Ashland Avenue. The applicant has complied with all
zoning requirements and meets all of the standards of a special use for this
District. CrossFit e-Town will only offer personal strength and conditioning in
individual or small group classes.
For Introduction
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(P3) Ordinance 36-O-12 Granting a Major Variation and Special Use Permits for
the for a Planned Development and Drive-Through Facility Located at 635
Chicago Avenue (“Walgreens”)
Plan Commission and City staff recommend the adoption of Ordinance 36-O-12,
granting planned development approval, a special use permit for the proposed
drive thru (replacing the existing drive thru) and approval of a major variation for
the proposed new Walgreens at 635 Chicago Avenue. Zoning Board of Appeals
recommends approval of the special use for the drive thru and recommends
denial of the major variation.
For Introduction
(P4) Ordinance 38-O-12 Amending Various Portions of the City Code Relating to
Bed & Breakfast Establishments
The Plan Commission recommends amending the Zoning Ordinance to modify
the regulations concerning bed and breakfast establishments. The Commission
and its Zoning Committee considered the recommended changes proposed in
Ordinance 38-O-12 during several meetings.
For Introduction
HUMAN SERVICES
(H1) Resolution 29-R-12 Accepting the Evanston Environmental Association’s
“The Evanston Ecology Center: A Roadmap to Financial Self-Reliance”
Staff recommends adoption of Resolution 29-R-12 accepting the Evanston
Environmental Association’s “The Evanston Ecology Center: A Roadmap to
Financial Self-Reliance” and committing to its implementation.
For Action
APPOINTMENTS
(APP1)For Reappointment To:
Commission on Aging Wayne Heimbach
Commission on Aging Barbara Roberts
Human Relations Commission Lori Ecker
Plan Commission Richard Shure
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City Council Agenda April 23, 2012 Page 7 of 7
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MEETINGS SCHEDULED THROUGH APRIL 2012
Upcoming Aldermanic Committee Meetings:
Wednesday, April 25 6 pm Transportation/Parking Committee
Wednesday, April 25 7:30 pm Economic Development Committee
Monday, April 30 6:30 pm Special Economic Development Committee
Monday, April 30 6:00 pm Tentative City Council
Monday, April 30 6:30 pm Economic Development Committee
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
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CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Tuesday, April 10, 2012
Roll Call: Alderman Tendam Alderman Braithwaite
Alderman Grover Alderman Wynne
Alderman Rainey Alderman Wilson
Alderman Burrus Alderman Holmes
Alderman Fiske
Presiding: Mayor Elizabeth B. Tisdahl
The Mayor called the Regular Meeting of the City Council to order after a Roll Call was
accomplished and the quorum was established at 9:11 PM.
Mayor Proclamations and Public Announcements
Mayor Tisdahl announced that April 8-14 will be National Library Week and she
mentioned the presence of the new Library Director. She also announced that April 2012
is designated as Youth Employment Month.
City Manager Public Announcements
Mr. Bobkiewicz introduced Ms. Karen Lyons as the new Library Director starting in the
position on next Monday. She stated her excitement of being here and getting
involvement from the citizens, as she witnessed first hand how it is done here in
Evanston.
Communications: City Clerk
Request Approval for One Part-time Employee as a Second Deputy Clerk
Clerk Greene presented his power-point of the trends in the City Clerk’s Office, but before
the presentation could be completed the Aldermen had a few questions they needed
clarification on. Once the answers that were given, Alderman Rainey motioned to accept
the Clerk’s request and it was seconded and with a Roll Call which netted a 9-0 yes for
approval.
Citizen Comment
Kevin O’Connor, 1227 ½ Isabella applauded the Council on awarding funding to the
Clerk to obtain additional help in the Clerk’s Office. He stated the transparency is in the
eye of the beholder. He had questions about the new vehicle purchases as well as the
remediation of the property just east of the Police Station. He considered it a cheep shot
of trying to shut down comments from a citizen who try to establish state status.
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Junad Rizki, 2784 Sheridan spoke on item A3.4 and his concerns about the building not
being ADA accessible. He also spoke against the 2 million dollar fee for the Trader Joe’s
lot, and he ask for the Council to account for where the funds will be coming from.
Ron Fleckman, 613 Church Street spoke on the aggregation plan and stated he is in
support of the decision to go for 100% clean fuel. He complimented the efforts of
Catherine and Dave for their input in bringing this aggregation to light in saving taxpayers
money.
Jeff Smith, 2724 Harrison spoke on the aggregation referendum and the support from
the citizens and the purchase of renewable energy and how he supports the item as well.
Sharon Echersall, 2519 Ashland stated she has season tickets to Northwestern, but she
is concerned about the parking on the golf course and the monies that will be collected.
She wants to know where that money will be going when the golf course can’t even pay
their water bill.
Padma Rao, 2246 Sherman stated the 7th ward Alderman accosted her and her mother
in the hallway after they told her to talk to their Lawyer and not to them. She called the
Council members ignorant Public Officials. She continued to accuse the Council of
conflict of interests in their dealings with the taxpayers as well as mentioning the 8th
wards statements about VEOLIA during the August 8th, 2011 AP&W committee meeting.
BK Rao, 2246 Sherman spoke of her concern and how the Council always attempts to
stop her and her daughter from speaking before the Council. She spoke of the Keg
issues and the decision to proceed with abolishment of the Township.
Madelyn DuCree, 1929 Foster Street wanted some clarification about the Trader’ Joe
and the 2 million dollars that are being spent. She asked about Mr. King who earlier
wanted to bring Trader’s Joe to Evanston and what happened to his deal. Mr. Bobkiewicz
stated that at that time Mr. King was unable to fund the project, and there will be
discussions at the April 23rd meeting of the Council.
Items not approved on Consent Agenda:
(A3.5)Approval of 2012 Fleet Purchasing Plan and Green Initiative Update
Staff recommends City Council approval of the 2012 Fleet Purchasing Plan which
includes the 2012 Equipment Replacement Proposal in the amount of $2.4 million, the
2012 Additional Equipment Replacement Proposal in the amount of $1.1 million and the
2013 Equipment Specification and Bid Plan. This item was held in Committee on March
19, 2012.
For Action
(A7)Ordinance 37-O-12 Authorizing an Electricity Aggregation Program for the
City of Evanston
Staff recommends City Council approval of Ordinance 37-O-12 which authorizes an
electricity aggregation program for the City of Evanston. Suspension of the Rules is
requested for Introduction and Action at City Council meeting on April 10, 2012.
For Introduction and Action
(A9)Ordinance 23-O-12 Increasing the Number of Class B Liquor Licenses to
Permit Issuance to Evanston Pub, Inc.
The Local Liquor Commissioner recommends adoption of Ordinance 23-O-12
increasing the number of Class B liquor licenses from 16 to 17 to permit issuance to
Evanston Pub, Inc., d/b/a World of Beer, 1601 Sherman Avenue. This item was
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introduced at the February 27, 2012 City Council meeting, and was held at the March
19, 2012 Administration & Public Works and City Council meetings.
For Action
(A10)Ordinance 32-O-12 Authorizing the City Manager to Execute an Assignment
of Real Estate Contract for the Purchase of Real Property at 1223-1225 Chicago
Avenue, Evanston
Staff recommends that City Council approve Ordinance 32-O-12, authorizing the City
Manager to execute an assignment of a real estate contract for the purchase of real
property at 1223-1225 Chicago Avenue, Evanston. The acquisition of the property at
1223-1225 Chicago Avenue is recommended to support the parking needs at the new
Trader Joe’s development at 1211 Chicago Avenue. This item was introduced at the
March 19, 2012 City Council meeting. Staff recommends continuing this item until
the April 23, 2012 City Council meeting.
For Action
CONSENT AGENDA
(M1)Approval of Minutes of the Regular City Council Meeting of March 26, 2012
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1)City of Evanston Payroll through 3/25/12 $2,467,405.58
(A2)City of Evanston Bills through 4/11/12 $3,953,332.17
City of Evanston Credit Cards through February 29, 2012 $ 113,427.29
(A3.1)Approval of Single Source Purchase of Surveillance Cameras from Current
Technologies for Installation at the Levy Senior Center
Staff recommends approval of the single source purchase of VoIP
surveillance/monitoring cameras, installation, and configuration for the Levy Senior
Center to Current Technologies (1423 Centre Downers Grove, IL) in the total amount of
$23,898.05. Funding will be provided by the Capital Improvement Program.
For Action
(A3.2)Approval of Contract Award to Christy Webber and Company for Green Bay
Road Landscape Maintenance (Bid 12-124)
Staff recommends that the City Council authorize the City Manager to execute the 2012
Green Bay Road landscape maintenance contract with the low bidder Christy Webber
and Company (2900 W. Ferdinand, Chicago, IL) in the amount of $25,650.65. Funding
is provided in the FY 2012 Budget, Account 3510.62195, which has a total allocation of
$120,000 for landscape maintenance services.
For Action
(A3.3)Approval of Contract Award to Chicagoland Paving for 2012 Motor Fuel Tax
(MFT) Street Resurfacing Program (Bid 12-108)
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Staff recommends that the City Council authorize the City Manager to execute a
contract for the 2012 MFT Street Resurfacing Program with Chicagoland Paving (225
Telser Road, Lake Zurich, IL) in the amount of $1,109,900. Funding will be provided
from the Motor Fuel Tax Funds. The budgeted amount is $1,400,000.
For Action
(A3.4)Approval of Financial Support for ECMC
Staff recommends that City Council authorize the City Manager to provide $39,850 in
financial assistance to Evanston Community Media Center (ECMC) to cover five
months’ rent expenses for the period of January 2012 – May 2012. Funding will be
provided by the City Manager’s Contingency Fund, Account 1525.68205 with a total
budget of $258,200, in an amount not to exceed $39,850. In exchange for rental
assistance, the City will withhold $39,850 in PEG fee revenues annually allocated to
ECMC for City government access purposes.
For Action
(A3.6)Approval of the Purchase of Six (6) Replacement Dump Trucks for Various
Departments from Prairie Archway International Trucks
Staff recommends City Council approval to purchase six (6) replacement dump trucks
for various Departments in the amount of $749,320 from Prairie Archway International
Trucks (401 S. Dirksen Pkwy, Springfield, IL) in the amount of $749,320. Funding will be
provided by the Equipment Replacement Fund, Automotive Equipment Account
601.65550, which has a FY 2012 adopted budget of $2,400,000, of which $760,000 is
allocated for these replacement vehicles.
For Action
(A3.7)Approval of Purchase of Twelve (12) Replacement Vehicles for Various
Departments from Currie Motors
Staff recommends City Council approval to purchase twelve (12) replacement vehicles
for various Departments in the amount of $638,008.68 from Currie Motors (9423 W.
Lincoln Hwy., Frankfort, IL) in the amount of $638,008.68 for these ¾ and 1-ton
vehicles. Funding will be provided by the Equipment Replacement Fund, Automotive
Equipment Account 601.65550, which has a FY 2012 adopted budget of $2,400,000, of
which $650,000 is allocated for these replacement vehicles.
For Action
(A3.8) Approval of Annual Harley Davidson Lease Agreement for the Evanston
Police Department (Bid 12-123)
Staff of the Fleet Services Division of Public Works and of the Evanston Police
Department recommend that City Council authorize the City Manager to execute a one
(1) year lease agreement with Chicago Harley Davidson Inc. (2929 Patriot Boulevard,
Glenview, IL) in the amount of $24,780 for the period of June 1, 2012 to May 31, 2013
for seven (7) leased Harley Davidson motorcycles. Funding will be provided by the
Equipment Replacement Fund, Vehicle Lease Charges Account 601.62402, which has
a budgeted amount of $25,000.
For Action
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(A4)Resolution 10-R-12 Authorizing the City Manager to Execute a Local Agency
Agreement for the Illinois Transportation Enhancement Program Tree
Replacement Project
Staff recommends approval of Resolution 10-R-12 authorizing the City Manager to
execute a Local Agency Agreement with the Illinois Department of Transportation
(IDOT) for the Illinois Transportation Enhancement Program (ITEP) Tree Replacement
Project. Funding will be provided by the Federal ITEP Program ($36,000) and the City’s
Tree Planting Account 3525.65005 in the amount of $9,000, for a total allocation of
$45,000.
For Action
(A5)Resolution 23-R-12 Authorizing the City Manager to Submit an Illinois
Transportation Enhancement Program Application for the Renovation of the Ladd
Arboretum Multiuse Trail
Staff recommends approval of Resolution 23-R-12 authorizing the City Manager to
certify and submit an Illinois Transportation Enhancement Program (ITEP) application
for the renovation of the Ladd Arboretum Multiuse Trail. Funding will be provided by the
ITEP in the amount of $580,000. Additional project funding of $9,000 from the FY 2013
CIP, $13,000 from the FY 2014 CIP, and $123,000 from the FY 2015 CIP will be
provided for a total project allocation of $725,000.
For Action
(A6)Resolution 30-R-11 Authorizing the City Manager to Submit an Illinois
Transportation Enhancement Program Application for Davis Street Protected
Bike Lane and Davis Street Streetscape
Staff recommends approval of Resolution 30-R-12 authorizing the City Manager to
certify and submit an Illinois Transportation Enhancement Program (ITEP) application
for the Davis Street protected bike lane and the Davis Street Streetscape. Funding will
be provided by ITEP in the amount of $776,000 with additional funding of $97,000 from
the FY 2013 CIP and $97,000 from the FY 2014 CIP for a total project allocation of
$970,000.
For Action
(A8)Resolution 24-R-12 Approving a Plan of Operation and Governance for the
Electricity Aggregation Program
Staff recommends City Council approval of Resolution 24-R-12 which approves the
Plan of Operation and Governance for the City of Evanston Electricity Aggregation
Program.
For Action
(A11) Ordinance 11-O-12 Amending Title 7, Chapter 15 “Board of Local
Improvements” to Enact a New Section for Alley Paving Improvements
Staff recommends the adoption of the proposed ordinance 11-O-12 by which the City
Council would amend Title 7, Chapter 15 of the City Code to enact a new section for
alley paving improvements. Staff presented several cost sharing options to the
Administrative and Public Works Committee on March 19, 2012 and the Committee
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selected the 50-50 funding split for the construction of both alley types. This agenda
item was introduced at the March 26, 2012 City Council meeting.
For Action
(A12)Ordinance 24-O-12 for the Construction of a Local Improvement Known as
Evanston Special Assessment No. 1508
Staff recommends approval of proposed Ordinance 24-O-12 by which City Council
would authorize paving of the alley north of Brummel Street, East of Richmond Avenue
through the Special Assessment Process. Funding will be provided from special
assessment funds and from home owners to be collected over a period of ten years.
Funding for the City’s share ($159,368.33) will be provided by the Special Assessment
Fund 6365.65515, with a total budget of $670,000. This agenda item was introduced at
the March 26, 2012 City Council meeting.
For Action
(A13)Ordinance 25-O-12 for the Construction of a Local Improvement Known as
Evanston Special Assessment No. 1509
Staff recommends approval of the proposed Ordinance 25-O-12 by which City Council
would authorize paving of the alley north of Brummel Street, East of Hartrey Avenue
through the Special Assessment Process. Funding for this work will be from special
assessment funds and from home owners to be collected over a period of ten years.
Funding for the City’s share ($181,196.61) will be provided by the Special Assessment
Fund 6365.65515, with a total budget of $670,000. This agenda item was introduced at
the March 26, 2012 City Council meeting.
For Action
HUMAN SERVICES
(H1)Township Payroll and Bills for March 2012
Township of Evanston Supervisor recommends that City Council approve the Township
of Evanston bills, payroll, and medical payments for the month of March 2012 in the
amount of $106,360.72. Funding provided by the Township budget.
For Action
ECONOMIC DEVELOPMENT
(O1)Resolution 31-R-12 Supporting Cook County Class C Incentive for 1459-63
Elmwood
Economic Development Committee recommends City Council pass Resolution 31-R-12
and support the endorsement of the application of Ventura Realty, Ltd., to the Cook
County Assessor for a Class C Status Designation for the environmental remediation of
the property located at 1459-63 Elmwood Avenue, Evanston, Illinois.
For Action
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APPOINTMENTS
(APP1)For Appointment to:
Human Relations Commission Sharon Bowie
Human Relations Commission Salina Greene
Human Relations Commission Stephanie Murray
Ladd Arboretum Committee Barbara DeCoster
Mental Health Board Jessica Wernick
(APP2)For Reappointment to:
Plan Commission Scott Peters
Preservation Commission Garry Shumaker
Preservation Commission Scott Utter
Public Art Committee Jenifer McCartney
Public Art Committee Amanda Wood
Alderman Rainey motioned for approval of the Consent Agenda and it was seconded. A
Roll Call vote was taken with a 9-0 vote for approval, and the motion passed.
Items for discussion:
A3.5)Approval of 2012 Fleet Purchasing Plan and Green Initiative Update
Staff recommends City Council approval of the 2012 Fleet Purchasing Plan which
includes the 2012 Equipment Replacement Proposal in the amount of $2.4 million, the
2012 Additional Equipment Replacement Proposal in the amount of $1.1 million and the
2013 Equipment Specification and Bid Plan. This item was held in Committee on March
19, 2012.
For Action
Alderman Burrus motioned for approval and it was seconded, with a Roll Call vote of 8-1
(Alderman Rainey voted nay) and the motion passed.
(A7)Ordinance 37-O-12 Authorizing an Electricity Aggregation Program for the
City of Evanston
Staff recommends City Council approval of Ordinance 37-O-12 which authorizes an
electricity aggregation program for the City of Evanston. Suspension of the Rules is
requested for Introduction and Action at City Council meeting on April 10, 2012.
For Introduction and Action
Alderman Burrus asked for suspension of the rules, it was seconded with a 9-0
vote to suspend. She motioned for approval of the motion with a second and a
Roll Call vote of 9-0 to approve. The motion passed.
(A9)Ordinance 23-O-12 Increasing the Number of Class B Liquor Licenses to
Permit Issuance to Evanston Pub, Inc.
The Local Liquor Commissioner recommends adoption of Ordinance 23-O-12
increasing the number of Class B liquor licenses from 16 to 17 to permit issuance to
Evanston Pub, Inc., d/b/a World of Beer, 1601 Sherman Avenue. This item was
introduced at the February 27, 2012 City Council meeting, and was held at the March
19, 2012 Administration & Public Works and City Council meetings.
For Action
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MINUTES April 10, 2012
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Alderman Burrus motioned for approval with a second and a Roll Call vote of 9-0 for
approval the motion passed.
(A10)Ordinance 32-O-12 Authorizing the City Manager to Execute an Assignment
of Real Estate Contract for the Purchase of Real Property at 1223-1225 Chicago
Avenue, Evanston
Staff recommends that City Council approve Ordinance 32-O-12, authorizing the City
Manager to execute an assignment of a real estate contract for the purchase of real
property at 1223-1225 Chicago Avenue, Evanston. The acquisition of the property at
1223-1225 Chicago Avenue is recommended to support the parking needs at the new
Trader Joe’s development at 1211 Chicago Avenue. This item was introduced at the
March 19, 2012 City Council meeting. Staff recommends continuing this item until
the April 23, 2012 City Council meeting.
For Action
Alderman Burrus stated this item was pulled from the Consent Agenda and will
be addressed at the April 23, 2012 City Council Meeting.
Call of the Wards:
6th Ward, Alderman Tendam announced the next ward meeting will be Tuesday, April
17th at 7 PM at the Three Crowns Park in the first ward community meeting room.
7th Ward, Alderman Grover had no report.
8th Ward, Alderman Rainey announced the Howard Business meeting Thursday night at
the Howard Street Outpost at 7:30 PM. She also wanted the status of the Kendall
Project, and secondly requested a copy of the tape that shows her tirade against
VEOLIA.
9th Ward, Alderman Burrus announced this Thursday at the 7:45 at the Ridgeville Park
District to discuss Reba Park.
1st Ward, Alderman Fiske announced the contractor for the Kendall Project is moving
forward while facing two contingencies. They are expecting to close this fall and will
abide to their agreement to remove and transport trees and shrubs. She wanted to
welcome the new Library Director, Karen Lyons.
2nd Ward, Alderman Braithwaite announced that this Thursday, April 12th at 7 PM at the
Joseph Field Educational Center he will be hosting a 2nd ward meeting, and will be
discussing the Evanston Plaza TIF and the new Ordinance limiting pay-day-loan stores.
3rd Ward, Alderman Wynne had no report.
4th Ward, Alderman Wilson had no report.
5th Ward, Alderman Holmes announced her 5th ward meeting next Thursday, April 19th
and the youth staff present to talk about plans for the summer, as well as the following
Saturday the 21st will be the Mayor’s Summer Youth Fair at the City.
Alderman Wilson then motioned for the Council to convene into Executive Session to
discuss, Real Estate, Personnel and Minutes, and the meeting ended at 10:16 PM.
Submitted by,
Hon. Rodney Greene/City Clerk of Evanston
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Rev. 4/19/2012 12:15:55 PM
ADMINISTRATION & PUBLIC WORKS COMMITTEE
Tuesday, April 23, 2012
5:45 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN BURRUS, CHAIR
II. APPROVAL OF MINUTES OF REGULAR MEETING OF April 10, 2012
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 04/08/12 $2,626,600.56
(A2) City of Evanston Bills FY2012 through 04/24/12 $1,675,266.00
(A3.1) Approval of Contract with Municipal Sales, Inc. for 2012 Sewer Root
Treatment (Bid 12-112)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2012 Sewer Root Treatment to Municipal Sales, Inc. (P.O. Box
4743, Queensbury, NY) in the amount of $33,706.15. Funding will be provided by
the Sewer Fund Account 7400.62461, which has a budget of $215,000.
For Action
(A3.2) Approval of Contract with HD Supply Waterworks for 2012 Fire Hydrants
(Bid 12-114)
Staff recommends that City Council authorize the City Manager to execute a
contract for the purchase of Fire Hydrants with HD Supply Waterworks (29950
Skokie Highway, Lake Bluff, IL) in the amount of $62,010. Funding will be
provided by the Water Fund Account 7115.65055, which has a budget of
$150,000.
For Action
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Rev. 4/19/2012 12:15:55 PM
(A3.3) Approval of Contract for Purchase of Trees and Planting Services Through
the Suburban Tree Consortium
Staff recommends that City Council authorize the City Manager to execute a
contract for the purchase of 250 trees and planting services for 100 trees from
Suburban Tree Consortium (STC) in the amount of $61,129. Funding for these
purchases is provided by an Emerald Ash Borer (EAB) Grant for Urban Forest
Restoration in the amount of $16,115, and by the Parks/Forestry Division
Account 3525.65005 with a budget of $80,000.
For Action
(A3.4) Approval of Contract Renewal for the 2012 Summer Food Service Program
with Open Kitchens Inc. (Bid 11-01)
Staff recommends that City Council authorize the City Manager to execute a
contract for renewal of the 2012 Summer Food Service Program agreement with
Open Kitchens Inc. (1161 West 21st Street, Chicago, IL) in the not-to-exceed
amount of $2.3869 per lunch, or an estimated budget total of $86,500. This is a
reimbursement program in which the total amount of reimbursement the City will
receive is dependent upon the number of lunches served.
For Action
(A3.5) Approval of Northeastern Illinois Public Safety Training Academy (NIPSTA)
2012 Membership Dues
Staff recommends approval of payment of the 2012 Fire and Public Works
membership fees in the amount of $25,042 to Northeastern Illinois Public Safety
Training Academy (NIPSTA) (2300 Patriot Blvd, Glenview, IL). Funding for this
membership is provided by Fire Department Account 2305.62360 with a budget
of $33,900 for both the Fire and Public Works Departments.
For Action
(A3.6) Approval of Single Source Renewal of Police Service Agreement with
Motorola
Staff from the Police Department recommends authorizing the City Manager to
execute renewal of the annual single source Service Agreement with Motorola,
Inc. (1309 East Algonquin Road., Schaumburg, IL) for the amount of $57,818.07.
The Agreement is effective from April 1, 2012 through December 31, 2012.
Funding will be provided by the Emergency Telephone System, Service
Agreements & Contracts Account 5150.62509 with a budget of $76,000.
For Action
(A3.7) Approval of the Purchase of Twenty (20) Replacement Vehicles from Currie
Motors
Staff recommends that City Council authorize the purchase of twenty (20)
replacement vehicles for various departments in the amount of $441,689.54 from
Currie Motors (9423 W. Lincoln Hwy., Frankfort, IL). Funding will be provided by
the Equipment Replacement Fund Account 7780.65550.
For Action
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Rev. 4/19/2012 12:15:55 PM
(A3.8) Approval of Contract Award for 2012 Water Main Replacement and Capital
Improvement Fund Street Resurfacing Project to Glenbrook Excavating &
Contracting Inc. (Bid 12-126)
Staff recommends that City Council authorize the City Manager to execute a
contract for 2012 Water Main Replacement and Capital Improvement Fund
Street Resurfacing Project with Glenbrook Excavating & Contracting Inc. (20389
Weiland Road, Prairie View, IL) in the amount of $2,997,045.66. Funding will be
provided by the Water Fund $2,603,528.56 (733086.65515); Sewer Fund
$122,970 (7420.65515); and CIP Street Resurfacing Fund $270,547.10
(415857.65515).
For Action
(A3.9) Approval of Contract Extension for Hot Mix Asphalt (Bid 12-34)
Staff recommends City Council approval of a one-year contract extension for the
purchase of 500 tons of modified hot mix asphalt at a cost of $52.00 per ton and
300 tons of modified hot mix binder at the cost of $44.00 per ton to Arrow Road
Construction dba Healy Asphalt (3401 South Busse Road, Mt. Prospect, IL) for
FY 2012 for a cost of $39,200. Funding will be provided by the FY 2012 General
Fund Street and Alley Account 2670.65055 in the amount of $31,200; the Water
Fund Account 7115.65051 in the amount of $4,000; and the Sewer Fund Account
7400.65051 in the amount of $4,000.
For Action
(A3.10) Approval of Crack Sealing Contract
Staff recommends City Council approval of a contract extension with the
Municipal Partnering Committee to award the 2012 Crack Sealing Contract to the
lowest responsive and responsible bidder, North Suburban Asphalt Maintenance
(8733 West Madison Drive, Niles, IL) in the amount of $50,000. Funding will be
provided by the General Fund Street Maintenance Account (2670.62509), which
has $75,000 budgeted for FY 2012.
For Action
(A4) Resolution 34-R-12 Authorizing a Contract with Alfred Benesch & Company
for Bridge Street Bridge Project Phase II Design Engineering (RFQ 10-25)
Staff recommends approval of Resolution 34-R-12 authorizing the City Manager
to sign the Local Agency Agreement with the Illinois Department of
Transportation (IDOT) and a Phase II Design Engineering Services Agreement
with Alfred Benesch & Company (205 North Michigan Avenue, Chicago, IL) for
Federal Participation for the Bridge Street Bridge Phase II Engineering Contract.
Funding will be provided by the Capital Improvements Fund Account 415885 in
the amount of $248,805, for which the City will be reimbursed $199,044 by the
IDOT Highway Bridge Program Funds.
For Action
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(A5) Ordinance 40-O-12 Increasing One-Day Liquor License Fees
Staff recommends approval of Ordinance 40-O-12 amending fees for one-day
liquor licenses. Approval of the proposed ordinance would increase fees for all
one-day liquor license classifications by 50%. This ordinance will implement
revenue enhancement fee increases which were included in the City’s approved
FY2012 Budget
For Introduction
(A6) Ordinance 46-O-12 Increasing Minimum Penalties for General Non-Parking
Ordinance Violations
Staff recommends approval of Ordinance 46-O-12 amending minimum fines for
general C-Ticket / Administrative Adjudication violations (non-parking ordinance
violations). Approval of the proposed ordinance would increase the minimum
penalty for general C-Ticket / Administrative Adjudication fines by $10. This
ordinance will implement revenue enhancement fee increases which were
included in the City’s approved FY2012 Budget
For Introduction
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
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Administration and Public Works
.
MEETING MINUTES
Administration & Public Works
Tuesday, April 10, 2012
5:45P.M.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
Members Present: Ald. Braithwaite Ald. Burrus, Ald. Grover, Ald. Holmes, Ald. Rainey
Members Absent:
Staff Present: Wally Bobkiewicz, Godwin Chen, Paul D’Agostino, Bob Dorneker,
Chief Eddington, Sarah Flax, Doug Gaynor, Louis Gergits, Jewell
Jackson, Lonnie Jeschke, Chief Klaiber, Stefanie Levine, Marty
Lyons, Michelle Masoncup, Joe McRae, Sat Nagar, Bruce Slown,
Jennifer Spaulding, David Stoneback, Suzette Robinson,
Others Present: Steve Bartlebaugh – Executive Director of ECMC
John Nieuwsma – Member Citizens for a Greener Evanston
Presiding Member: Coleen Burrus
I. DECLARATION OF A QUORUM: ALDERMAN BURRUS, CHAIR
With a quorum present, Chair Burrus called the meeting to order at 5:50 p.m.
II. APPROVAL OF MINUTES OF REGULAR MEETING OF March 26, 2012
A voice vote was taken and the minutes were unanimously approved.
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 03/25/12 $2,467,405.58
A voice vote was taken and the Payroll of 03/25/12 was unanimously approved.
(A2) City of Evanston Bills through 04/11/12 $3,953,332.17
City of Evanston Credit Cards through 02/29/12 $ 113,427.29
Ald. Rainey noted that the monies paid for exterior security improvements were
paid to the contractor rather than the condominium. Sarah Flax (Planner
Community Development) said the project started in 2008 and was only
completed in September of 2011. The contractor paid the bill and the City repaid
them. Ald. Rainey continued with the questions of why it took so long. S. Flax
said it was not the fault of the installer. It was a long job. Ald. Rainey said the
City needs to look at the rate of progress. Installing should not take three years.
A voice vote was taken and the Bills through 04/11/12 and Credit Card payments
through 02/29/12 were unanimously approved.
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A3.1) Approval of Single Source Purchase of Surveillance Cameras from Current
Technologies for Installation at the Levy Senior Center
Staff recommends approval of the single source purchase of VoIP
surveillance/monitoring cameras, installation, and configuration for the
Levy Senior Center to Current Technologies (1423 Centre Downers Grove,
IL) in the total amount of $23,898.05. Funding will be provided by the
Capital Improvement Program.
Ald. Rainey reported that this past weekend a rock was thrown through a large
window at the Levy Center. She was told the there was no video of the incident
since the system has not worked since last July. She continued that she wanted
an explanation of this time span when one considers the facility has young and
old present. She asked why they waited to install new equipment. Doug Gaynor
(Director Parks, Recreation & Community Services Department) replied that the
system never had an outside camera. The system started to fail in August. The
City attempted to fix it. By December, it was obvious that a consultant would be
required. The repairs and replacement are going forward now and should be
completed in two weeks. Ald. Rainey suggested that it should have been treated
as an emergency purchase last September.
A voice vote was taken and A3.1 was unanimously approved.
(A3.2) Approval of Contract Award to Christy Webber and Company for Green Bay
Road Landscape Maintenance (Bid 12-124)
Staff recommends that the City Council authorize the City Manager to
execute the 2012 Green Bay Road landscape maintenance contract with the
low bidder Christy Webber and Company (2900 W. Ferdinand, Chicago, IL)
in the amount of $25,650.65. Funding is provided in the FY 2012 Budget,
Account 3510.62195, which has a total allocation of $120,000 for landscape
maintenance services.
Ald. Rainey wondered when a Howard Street contract would be presented. Paul
D’Agostino (Parks, Forest and Facilities Management Supervisor) replied that
the contract for the Howard Street Streetscape has been awarded to the
company hired for the last two years. The contract amount was under 20K so it
did not go to Council.
A voice vote was taken and A3.2 was unanimously approved.
(A3.3) Approval of Contract Award to Chicagoland Paving for 2012 Motor Fuel Tax
(MFT) Street Resurfacing Program (Bid 12-108)
Staff recommends that the City Council authorize the City Manager to
execute a contract for the 2012 MFT Street Resurfacing Program with
Chicagoland Paving (225 Telser Road, Lake Zurich, IL) in the amount of
$1,109,900. Funding will be provided from the Motor Fuel Tax Funds. The
budgeted amount is $1,400,000.
A voice vote was taken and A3.3 was unanimously approved.
(A3.4) Approval of Financial Support for ECMC
Staff recommends that City Council authorize the City Manager to provide
$39,850 in financial assistance to Evanston Community Media Center
(ECMC) to cover five months’ rent expenses for the period of January 2012
– May 2012. Funding will be provided by the City Manager’s Contingency
Fund, Account 1525.68205 with a total budget of $258,200, in an amount not
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Administration and Public Works
to exceed $39,850. In exchange for rental assistance, the City will withhold
$39,850 in PEG fee revenues annually allocated to ECMC for City
government access purposes.
Ald. Rainey asked if anyone had signed up to speak tonight about this. Steve
Bartlebaugh (Executive Director, ECMC) thought the request documentation was
self-explanatory. ECME wants to move. This is a one-time expense.
A voice vote was taken and A3.4 was unanimously approved.
(A3.5) Approval of 2012 Fleet Purchasing Plan and Green Initiative Update
Staff recommends City Council approval of the 2012 Fleet Purchasing Plan,
which includes the 2012 Equipment Replacement Proposal in the amount
of $2.4 million, the 2012 Additional Equipment Replacement Proposal in the
amount of $1.1 million and the 2013 Equipment Specification and Bid Plan.
This item was held in Committee on March 19, 2012.
Marty Lyons (Administrative Services Director/CFO) made a slide presentation
concerning the 2012 Fleet Purchasing Plan. (The full presentation can be seen
on You Tube for 4-10-12.) Ald. Grover noted that the City has reduced fleets
over the years and she wondered how much of it was because of the reduction in
payroll. M. Lyons said that some was but departments now share vehicles. In
addition, some are leased in the summer so as not to be sitting dormant in the
winter months. M. Lyons reiterated, life spans vary. Longer lives cost more.
Useful life vehicles have cost one million over the past twenty years. Ald. Rainey
asked if the capital expendable fund in Fleet is funded by charge backs to which
M. Lyons said “yes.” He states that it is a ten-year program. Since there are 151
vehicles due to replaced, it is recommended the City catch-up. The City is
currently keeping vehicles over ten years. We are spending less on capital and
more on maintenance and repairs. Ald. Rainey asked why in the right sizing of
the Fleet, so many passenger vehicles are justified. M. Lyons said they are used
by inspectors, engineers, administrators and the Police Department. Ald. Rainey
asked if other cities have passenger cars. M. Lyons replied they do. We still are
ahead on the municipal edge if not corporate with this plan. A passenger vehicle
allows us to get to a resident who needs help, in a quick manner. Ald. Rainey
asked what the justification was for passenger cars in Fleet. M. Lyons stated the
some cities have eliminated these vehicles and issued mileage programs. Ald
Rainey stated that it is cheaper than buying cars. Ald. Burrus asked what the
amount of time was that a car sat idle in the parking lot. M. Lyons said that this
will be audited four times a year. Suzette Robinson (Director Public Works)
said that her Department makes periodical underutilization tests. The information
is used to downsize the number of sedans - it is right sizing. Even with this
action there is always a vehicle available and we do pool cars. Ald. Burrus said
that she appreciated this attempt to find ways to correct this problem without
bonding for the money. Ald. Rainey noted that she was disappointed. She said
she could not support this idea of taking money from the General Fund, money
that may be needed. M. Lyons noted that if the City moved forward in 2012 this
matter can be revisited in 2013. Ald. Rainey asked if a report has been prepared
concerning the saving from salt/snow removal this past winter to which S.
Robinson said it should be ready for the next meeting.
A voice vote was taken and A3.5 was approved 4 – 1, Ald. Rainey voting against.
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(A3.6) Approval of the Purchase of Six (6) Replacement Dump Trucks for Various
Departments from Prairie Archway International Trucks
Staff recommends City Council approval to purchase six (6) replacement
dump trucks for various Departments in the amount of $749,320 from
Prairie Archway International Trucks (401 S. Dirksen Pkwy, Springfield, IL)
in the amount of $749,320. Funding will be provided by the Equipment
Replacement Fund, Automotive Equipment Account 601.65550, which has a
FY 2012 adopted budget of $2,400,000, of which $760,000 is allocated for
these replacement vehicles.
A voice vote was taken and A3.6 was unanimously approved.
(A3.7) Approval of Purchase of Twelve (12) Replacement Vehicles for Various
Departments from Currie Motors
Staff recommends City Council approval to purchase twelve (12)
replacement vehicles for various Departments in the amount of $638,008.68
from Currie Motors (9423 W. Lincoln Hwy., Frankfort, IL) in the amount of
$638,008.68 for these ¾ and 1-ton vehicles. Funding will be provided by the
Equipment Replacement Fund, Automotive Equipment Account 601.65550,
which has a FY 2012 adopted budget of $2,400,000, of which $650,000 is
allocated for these replacement vehicles.
A voice vote was taken and A3.7 was unanimously approved.
(A3.8) Approval of Annual Harley Davidson Lease Agreement for the Evanston
Police Department (Bid 12-123)
Staff of the Fleet Services Division of Public Works and of the Evanston
Police Department recommend that City Council authorize the City
Manager to execute a one (1) year lease agreement with Chicago Harley
Davidson Inc. (2929 Patriot Boulevard, Glenview, IL) in the amount of
$24,780 for the period of June 1, 2012 to May 31, 2013 for seven (7) leased
Harley Davidson motorcycles. Funding will be provided by the Equipment
Replacement Fund, Vehicle Lease Charges Account 601.62402, which has a
budgeted amount of $25,000.
A voice vote was taken and A3.8 was unanimously approved.
(A4) Resolution 10-R-12 Authorizing the City Manager to Execute a Local
Agency Agreement for the Illinois Transportation Enhancement Program
Tree Replacement Project
Staff recommends approval of Resolution 10-R-12 authorizing the City
Manager to execute a Local Agency Agreement with the Illinois Department
of Transportation (IDOT) for the Illinois Transportation Enhancement
Program (ITEP) Tree Replacement Project. Funding will be provided by the
Federal ITEP Program ($36,000) and the City’s Tree Planting Account
3525.65005 in the amount of $9,000, for a total allocation of $45,000.
A voice vote was taken and A4 was unanimously approved.
(A5) Resolution 23-R-12 Authorizing the City Manager to Submit an Illinois
Transportation Enhancement Program Application for the Renovation of
the Ladd Arboretum Multiuse Trail
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Staff recommends approval of Resolution 23-R-12 authorizing the City
Manager to certify and submit an Illinois Transportation Enhancement
Program (ITEP) application for the renovation of the Ladd Arboretum
Multiuse Trail. Funding will be provided by the ITEP in the amount of
$580,000. Additional project funding of $9,000 from the FY 2013 CIP,
$13,000 from the FY 2014 CIP, and $123,000 from the FY 2015 CIP will be
provided for a total project allocation of $725,000.
A voice vote was taken and A5 was unanimously approved.
(A6) Resolution 30-R-11 Authorizing the City Manager to Submit an Illinois
Transportation Enhancement Program Application for Davis Street
Protected Bike Lane and Davis Street Streetscape
Staff recommends approval of Resolution 30-R-12 authorizing the City
Manager to certify and submit an Illinois Transportation Enhancement
Program (ITEP) application for the Davis Street protected bike lane and the
Davis Street Streetscape. Funding will be provided by ITEP in the amount
of $776,000 with additional funding of $97,000 from the FY 2013 CIP and
$97,000 from the FY 2014 CIP for a total project allocation of $970,000.
A voice vote was taken and A6 was unanimously approved.
(A7) Ordinance 37-O-12 Authorizing an Electricity Aggregation Program for the
City of Evanston
Staff recommends City Council approval of Ordinance 37-O-12 which
authorizes an electricity aggregation program for the City of Evanston.
Suspension of the Suspension of the Council Rules is requested to allow
for Introduction and Action at City Council meeting on April 10, 2012.
John Nieuwsma, a member of Citizens for a Greener Evanston, advocating for
this 100%. It will bring in more power at lower prices. Thanks go to Dave
Stoneback and Catherine Hurley for the additional work put in to this project, for
the good work. Ald. Grover said it was a good idea to reflect back to John
Nieuwsma and his associates for all their work. Ald. Rainey said that all the
residents who voted for this program should be mentioned.
A voice vote was taken and A7 was unanimously approved.
(A8) Resolution 24-R-12 Approving a Plan of Operation and Governance for the
Electricity Aggregation Program
Staff recommends City Council approval of Resolution 24-R-12 which
approves the Plan of Operation and Governance for the City of Evanston
Electricity Aggregation Program.
Wally Bobkiewicz (City Manager) spoke up saying there have been three
community meetings to discuss the draft Plan of Operation and Governance. D.
Stoneback states that they have identified three suppliers. The definition of what
a small business is has been changed eliminating some from participating. There
will be a ruling on Thursday. COMED has submitted their figures but the tariff will
change those figures. COMED then has ten days to respond. W. Bobkiewicz
noted that there are other communities around us working as a consortium. We
did not elect to join, so you the Council can then make a decision. If we feel the
price is not right, we will hold off until the first meeting in May. Other
communities are going with the minimum State price. We are not recommending
it. Ald. Rainey thought the flexibility ensures the right to get the right price.
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When will we know the price on the tariff she asked. D. Stoneback said that
information should be available next Thursday. Homes that use 9000KWH
annually and small businesses using up to 15000 KWH will be included. With
this reduction in small businesses, the power consumed will be less. Ald. Rainey
said that in the south end of town, companies are going door to door asking to
see the residents COMED and Comcast bills. They have been very aggressive.
One even told a resident that I had sent them. Can the City send out an email
about this situation. W. Bobkiewicz replied that Catherine Hurley is the city’s one
stop shop. Refer residents to her. However, an e-mail can be sent out and
maybe the press will help spread the word. D. Stoneback mentioned that if you
sign up for an alternate supply you will save over COMED (7.3 cents to 6 cents).
However, an aggregate company will save more money over a longer period of
time.
A voice vote was taken and A8 was unanimously approved.
(A9) Ordinance 23-O-12 Increasing the Number of Class B Liquor Licenses to
Permit Issuance to Evanston Pub, Inc.
The Local Liquor Commissioner recommends adoption of Ordinance 23-O-
12 increasing the number of Class B liquor licenses from 16 to 17 to permit
issuance to Evanston Pub, Inc., d/b/a World of Beer, 1601 Sherman
Avenue. This item was introduced at the February 27, 2012 City Council
meeting, and was held at the March 19, 2012 Administration & Public
Works and City Council meetings.
Ald. Grover stated that in the Friday Packet there was a menu for the Evanston
Pub, which will now qualify as a restaurant. W. Bobkiewicz noted the World of
Beer was moving in this direction at other sites. Ald. Rainey said the committee
never disliked the applicant. They proposed a new license be created. We
have never been anti-small business or anti-Ted Mavrakis. The best solution
has now been successfully reached. However, if another applicant comes
along we cannot approve them. She concluded, the City needs to look at
creating another kind of license.
A voice vote was taken and A9 was unanimously approved.
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
Ald. Grover moved and Ald. Braithwaite seconded that the meeting be
adjourned. Chair Burrus adjourned the meeting a 6:53 p.m.
Respectfully Submitted,
Phillip Baugher
Administrative Assistant, Administrative Services
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To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Marty Lyons, Assistant City Manager
Richard Perry, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: April 19, 2012
Recommended Action: Staff recommends approval of the
City of Evanston Payroll and Bills List.
Summary:
Payroll – March 26, 2012 through April 8, 2012 $2,626,600.56
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – April 24, 2012 $1,675,266.00
General Fund Amount – Bills list $331,294.77
General Fund Amount – Supplemental list $ 255.05
General Fund Total: $331,549.82
Attachments: Bills Lists
For City Council meeting of April 23, 2012 Item A1/A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
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CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/24/12PERIOD ENDING
00100 GENERAL ACCOUNT
100 GENERAL FUND
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
100.21680 CHICAGO TRANSIT AUTHORITY 901 *CHICAGO CARD PLUS PAYMENT 1,070.00
100.21650 NATIONAL GUARDIAN LIFE INSURAN LIFE INSURANCE PREMIUM 378.27
100.41420 SHALLOW CREEK KENNELS, INC.CANINE TRAINING CLASS-FINAL 4,250.00
100.10260 CITY OF EVANSTON PETTY CASH M. PETTY CASH REIMB.600.00
100.41420 RUST, BRIAN MEALS BASIC DRUGS COURSE 480.00
100.41420 PACK, ADAM MEALS-BASIC DRUGS COURSE 480.00
7,258.27
1300 CITY COUNCIL
1300.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 81.65
1300.62295 WYNNE, MELISSA A REIMB. NLC CONF.68.66
1300.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 93.91
1300.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 151.63
395.85
1400 CITY CLERK
1400.65095 OFFICE DEPOT OFFICE SUPPLIES FOR 2012 75.20
1400.62280 FEDERAL EXPRESS CORP.SHIPPING 31.68
106.88
1505 CITY MANAGER
1505.62280 FEDERAL EXPRESS CORP.SHIPPING 39.44
1505.64540 AT & T MOBILITY WIRELESS SERVICE 135.28
174.72
1510 PUBLIC INFORMATION
1510.62210 ALLEGRA PRINT & IMAGING ANNUAL REPORT 2011 532.00
532.00
1705 LEGAL ADMINISTRATION
1705.62345 AARYNN/ALLYSSA TRUCKING COURIER SERV.45.64
1705.65095 OFFICE DEPOT OFFICE SUPPLIES 28.43
1705.65095 OFFICE DEPOT OFFICE SUPPLIES 81.32
1705.62130 PROPERTY INSIGHT SPECIAL SEARCH SERV.100.00
1705.65045 SECRETARY OF STATE 2701 PARKING TKT. NOTICES 90.00
1705.65010 THOMSON WEST INFORMATION CHARGES 781.80
1705.62345 FEDERAL EXPRESS CORP.SHIPPING 97.50
1705.52570 CARANDANG, CELESTE COMPLIANCE TKT REFUND 50.00
1,274.69
1905 ADM.SERVICES- GENERAL SUPPORT
1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,125.00
1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,125.00
1905.62280 FEDERAL EXPRESS CORP.SHIPPING 29.16
1905.65095 OFFICE DEPOT OFFICE SUPPLIES ADMIN GEN SUPP 4.13
2,283.29
1910 FINANCE DIVISION - REVENUE
1910.65095 OFFICE DEPOT OFFICE SUPPLIES REVENUE OFFICE 18.65
1910.51620 COOK COUNTY RECORDER OF DEEDS RECORDS 5.00
1910.51620 COOK COUNTY RECORDER OF DEEDS RECORDS 15.00
1
*Advanced Payments
27 of 400
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1910.64541 AZAVAR TECHNOLOGIES UTILITY TAX AUDIT 939.12
1910.65095 OFFICE DEPOT OFFICE SUPPLIES REVENUE OFFICE 62.69
1910.62431 GARDA CL GREAT LAKES, INC.ARMORED CARD SERVICES 1,645.96
1910.62431 GARDA CL GREAT LAKES, INC.ARMOR CAR SERVICES 24.51
2,710.93
1920 FINANCE DIVISION - ACCOUNTING
1920.62280 FEDERAL EXPRESS CORP.SHIPPING 61.13
1920.65095 OFFICE DEPOT OFFICE SUPPLIES ACCOUNTING 23.33
84.46
1925 FINANCE DIVISION - PURCHASING
1925.65095 OFFICE DEPOT OFFICE SUPPLIES PURCHASING 2.68
2.68
1929 HUMAN RESOURCE DIVISION
1929.65095 OFFICE DEPOT OFFICE SUPPLIES 24.54
1929.65095 OFFICE DEPOT OFFICE SUPPLIES 9.82
1929.65095 OFFICE DEPOT OFFICE SUPPLIES 17.21
1929.65095 OFFICE DEPOT OFFICE SUPPLIES 6.44
1929.62274 I/O SOLUTIONS, INC FIRE TESTING PROCESS 10,800.00
1929.65095 OFFICE DEPOT OFFICE SUPPLIES 296.99
1929.62512 BROWN, KEVIN L REIMB. MOVING EXPENSE 500.00
11,655.00
1932 INFORMATION TECHNOLOGY DIVI.
1932.65615 COMCAST CABLE COMMUNICATION CHARGES 167.33
1932.65095 OFFICE DEPOT OFFICE SUPPLIES IT 37.98
1932.65615 COMCAST CABLE COMMUNICATION CHARGES 266.36
1932.65615 ILLINOIS DEPARTMENT OF CENTRAL COMMUNICATION CHARGES 1,925.00
1932.62250 SMS SYSTEMS MAINTENANCE SERVIC MAINTENANCE SERVICE AGREEMENT 1,157.00
1932.65615 COMCAST CABLE COMMUNICATION CHARGES 171.19
1932.62295 GLOBAL KNOWLEDGE VMWARE TRAINING 3,145.50
6,870.36
1940 MISC. EXPENDITURES / BENEFITS
1940.62706 AUTOBARN MOTORS, LTD.SALES TAX REVENUE SHARING 163,785.57
163,785.57
1941 PARKING ENFORCEMENT & TICKETS
1941.64540 NEXTEL WIRELESS SERVICE 703.14
1941.62451 NORTH SHORE TOWING BOOTS & TOWING 1,950.00
1941.64005 COMED ELECTRICITY 76.41
2,729.55
2101 COMMUNITY DEVELOPMENT ADMIN
2101.64540 NEXTEL WIRELESS SERVICE 60.92
2101.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 BU 2101 379.99
440.91
2105 PLANNING & ZONING
2105.62285 AARYNN/ALLYSSA TRUCKING COURIER SERV.-ZBA PACKETS 40.82
2105.62205 PIONEER PRESS ADS ZONING FY2012 22.40
2105.62205 PIONEER PRESS ADS ZONING FY2012 36.80
2105.62285 AARYNN/ALLYSSA TRUCKING COURIER SERV.75.82
2
*Advanced Payments
28 of 400
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2105.65095 OFFICE DEPOT OFFICE SUPPLIES FY12 BU 2105 56.39
2105.65095 OFFICE DEPOT OFFICE SUPPLIES FY12 BU 2105 2.39
2105.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 BU 2105 10.46
2105.65095 OFFICE DEPOT OFFICE SUPPLIES FY12 BU 2105 58.07
2105.62280 FEDERAL EXPRESS CORP.SHIPPING 18.65
321.80
2115 HOUSING CODE COMPLIANCE
2115.64540 NEXTEL WIRELESS SERVICE 313.53
2115.62210 MUMM PRINT SHOP BUSINESS CARDS ANGELIQUE 19.00
332.53
2120 HOUSING REHABILITATION
2120.64540 NEXTEL WIRELESS SERVICE 115.91
115.91
2126 BUILDING INSPECTION SERVICES
2126.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 BU 2126 142.26
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 300.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 4,032.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 75.00
2126.62360 RUDNY, HOWARD REIMB. IL PLUMBERS ASSOC. LSN.100.00
2126.64540 NEXTEL WIRELESS SERVICE 107.30
4,756.56
2205 POLICE ADMINISTRATION
2205.62360 NORTH REGIONAL MAJOR CRIMES TA 2012 ANNUAL ASSESSMENT 3,600.00
2205.65040 GRAINGER, INC., W.W.LAMP 405.00
2205.62225 NATIONWIDE JANITORIAL CORP.JANITORIAL SERVICES - POLICE 53.55
2205.62225 NATIONWIDE JANITORIAL CORP.JANITORIAL SERVICES - POLICE 823.06
2205.62375 PORTER LEE CORPORATION ANNUAL SUPPORT FEE (4/12-3/13)2,300.00
2205.65040 GRAINGER, INC., W.W.LAMP 78.00
2205.62225 NATIONWIDE JANITORIAL CORP.JANITORIAL SERVICES - POLICE 3,496.27
2205.62375 IDENTISYS SERVICE CONTRACT CS-EQ5020 1,499.00
2205.64005 COMED MONTHLY CHARGES 151.36
2205.62490 EDDINGTON, RICHARD REIMB. YOUTH LIQUOR COMPLIANCE 100.00
2205.68205 NATIONAL AWARD SERVICES INC PLAQUES 80.00
2205.65125 EVANSTON FUNERAL & CREMATION MARCH REMOVALS 295.00
2205.65085 EVANSTON IMPRINTABLES,INC.COACHES JACKETS 435.00
2205.68205 NATIONAL AWARD SERVICES INC RETIREMENT PLAQUES 125.00
2205.68205 NATIONAL AWARD SERVICES INC RETIREMENT PLAQUES 125.00
2205.65040 LAPORT INC JANITORIAL SUPPLIES 782.28
14,348.52
2210 PATROL OPERATIONS
2210.65020 CHICAGO BADGE & INSIGNIA SAFETY CATCH REPAIR 12.72
2210.65020 CHICAGO BADGE & INSIGNIA BADGE REPAIR 77.26
89.98
2240 POLICE RECORDS
2240.65095 OFFICE DEPOT FY 2012 OFFICE SUPPLIES 99.00
2240.65095 OFFICE DEPOT FY 2012 OFFICE SUPPLIES 222.28
2240.65095 OFFICE DEPOT FY 2012 OFFICE SUPPLIES 22.95
3
*Advanced Payments
29 of 400
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2240.65125 CHICAGO TRIBUNE LASERFICHE RFP AD PUBLICATION 814.00
2240.65095 ILLINOIS PAPER COMPANY COLOR COPIER PAPER 172.00
1,330.23
2245 COMMUNICATIONS
2245.64540 NEXTEL WIRELESS SERVICE 1,900.27
1,900.27
2250 SERVICE DESK
2250.62425 COLLEY ELEVATOR CO.ELEVATOR INSPECTION 168.00
2250.65020 VCG UNIFORM UNIFORM ISSUES 1,040.40
2250.65125 LAUNDRY WORLD LAUNDRY 168.00
1,376.40
2251 311 CENTER
2251.64505 PONTARELLI, SUSAN MEALS-A.G.C.C. CONF.140.00
2251.64505 AT & T 8100 COMMUNICATION CHARGES 398.12
538.12
2255 OFFICE-PROFESSIONAL STANDARDS
2255.65125 JOHNSON LOCKSMITH, INC.PIN KEY LOCK 7.35
2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 239.40
246.75
2260 OFFICE OF ADMINISTRATION
2260.62295 LEONTIEV, VYCHESLAV MEALS TACTICAL OPERATIONS 60.00
2260.62295 MANFRE, JACK 16 SHOOTER TRAININGS 600.00
2260.62295 MANFRE, JACK 11 OFFICER TRAININGS 600.00
2260.62295 NORTH EAST MULTI-REGIONAL TRAI MEMBERSHIPS 11,250.00
2260.64565 COMCAST CABLE COMMUNICATION CHARGES 14.72
2260.62295 ELLIOT, JAMES M REIMB. ILEAS 2012 CONF.257.00
2260.62295 NORTH EAST MULTI-REGIONAL TRAI HANDGUN SKILLS 300.00
2260.65015 O'HERRON CO INC. OF WINCHESTER 40 S&W 180 GRAIN 2,180.00
2260.62295 NIZIOLEK, REBECCA S.MEALS LEAD HOMICIDE INVESTG.60.00
2260.62295 SCHMIDT, JOHN MEALS LEAD HOMICIDE INVESTG.60.00
15,381.72
2270 TRAFFIC BUREAU
2270.65125 ILMO PRODUCTS COMPANY DISPOSABLE TOWELETTES 74.00
74.00
2275 COMMUNITY STRATEGIC BUREAU
2275.62295 GRIMES, CYNTHIA REIMB. POLICE CHAPLAINS CONF.424.36
2275.62295 ICPC REGION 4 RTS MEMBERSHIP 125.00
2275.62295 GREENE, RODNEY CONFERENCE. POLICE CHAPLAINS 404.58
953.94
2280 ANIMAL CONTROL
2280.65125 ANIMAL 911 WILD RACCOONS EUTHANASIA 100.00
2280.64015 NICOR 0632 MONTHLY CHARGES 89.04
2280.65125 HILLS PET NUTRITION PET FOOD 257.27
2280.62225 ANDERSON PEST CONTROL PEST CONTROL 50.25
496.56
2285 PROBLEM SOLVING TEAM
4
*Advanced Payments
30 of 400
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2285.62245 PONY SHOP BIKE REPAIR 2,253.43
2,253.43
2305 FIRE MGT & SUPPORT
2305.65020 AIR ONE EQUIPMENT FIREFIGHTING BOOTS 219.00
2305.62518 THYSSENKRUPP ELEVATOR ELEVATOR MAINT.540.00
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 11.90
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 66.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 221.30
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 704.60
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 11.90
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 7.90
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 45.90
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 142.55
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 11.90
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 6.90
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 41.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 17.85
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 80.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 34.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 35.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 143.75
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 25.75
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 6.90
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 57.95
2305.65020 UNIFORMITY, INC.UNIFORM ISSUES 69.90
2305.64540 NEXTEL WIRELESS SERVICE 438.98
2,945.68
2315 FIRE SUPPRESSION
2315.65625 WORLDPOINT ECC, INC.CITIZEN CPR SUPPLIES 16.98
2315.62295 FIREFIGHTING SERVICES LLC FIRE OFFICER TRAINING 130.00
2315.65625 VIDACARE EMS SUPPLIES 852.65
2315.65105 FROGGMAN INDUSTRIES DBA FROGGM PPE REPAIR 256.00
2315.62295 MABAS DIVISION III 72 DEPARTMENTAL TRAININGS 3,150.00
2315.65625 RESURRECTION HEALTH CARE CPR CARDS 155.00
2315.62295 MUNO, WILLIAM P FIREFIGHTING TRAINING 80.02
2315.65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 299.22
2315.65625 MUNICIPAL EMERGENCY SERVICES 804721-01 CARBON FIBER 30 MIN 655.00
2315.65085 AIR ONE EQUIPMENT SMALL TOOLS 172.00
2315.65625 ARMSTRONG MEDICAL CITIZEN CPR SUPPLIES 110.00
2315.65625 MUNICIPAL EMERGENCY SERVICES 804721-01CARBON FIBER 30 MIN 1,310.00
2315.65625 FROGGMAN INDUSTRIES DBA FROGGM VIKING PROTECH REAR ENTRY DRY 1,850.00
9,036.87
2425 DENTAL SERVICES
2425.65025 A & B ORTHODONTIC LAB, INC.DENTAL SUPPLIES 114.00
2425.65075 DENOVO DENTAL INC.DENTAL SUPPLIES 153.72
267.72
2435 FOOD AND ENVIRONMENTAL HEALTH
2435.62477 NEXTEL WIRELESS SERVICE 51.91
5
*Advanced Payments
31 of 400
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2435.64540 NEXTEL WIRELESS SERVICE 158.54
2435.65075 AARYNN/ALLYSSA TRUCKING COURIER SERV.27.00
2435.65095 OFFICE DEPOT OFFICE SUPPLIES 23.57
261.02
2440 VITAL RECORDS
2440.65095 OFFICE DEPOT OFFICE SUPPLIES 57.48
2440.65095 MSF GRAPHICS, INC.OFFICE SUPPLIES 3,645.00
2440.53220 IL DEPT OF PUBLIC HEALTH DEATH CERTIFICATES 934.00
4,636.48
2455 COMM.HEALTH PROG.ADMINSTRATION
2455.62371 QUARTET COPIES WOW COPIES 491.29
2455.62490 QUARTET COPIES LET'S MOVE CARDS 88.73
2455.62490 EVANSTON TOWNSHIP HIGH SCHOOL OUTPATIENT PHARMACY HEALTH CNT 578.20
2455.64540 NEXTEL WIRELESS SERVICE 51.91
1,210.13
2605 DIRECTOR OF PUBLIC WORKS
2605.62210 ALLEGRA PRINT & IMAGING IN THE WORKS NEWSLETTERS 6,323.00
2605.64540 NEXTEL WIRELESS SERVICE 57.57
6,380.57
2610 MUNICIPAL SERVICE CENTER
2610.62225 SMITHEREEN PEST MANAGEMENT SER RODENT CONTROL 93.00
2610.64005 COMED MONTHLY CHARGES 167.10
2610.62225 TOTAL BUILDING SERVICES JANITORIAL SVCS SERVICE CENTER 1,485.00
1,745.10
2625 ENGINEERING
2625.62210 MUMM PRINT SHOP BUSINESS CARDS ECKERSBERG 19.00
19.00
2630 TRAFFIC ENGINEERING
2630.62210 PRF GRAPHICS PARKING PERMIT SUPPLIES 1,410.97
1,410.97
2640 TRAF. SIG. & ST. LIGHT. MAINT
2640.64008 EXELON ENERGY COMPANY MONTHLY CHARGES 31.81
31.81
2665 STREETS AND SANITATION ADMINIS
2665.64540 NEXTEL WIRELESS SERVICE 2,793.20
2,793.20
2670 STREET AND ALLEY MAINTENANCE
2670.62415 SHRED ALL RECYCLING SYSTEMS IN TIRE RECYCLING 372.55
372.55
2840 MAINTENANCE
2840.62225 TOTAL BUILDING SERVICES JANITORIAL SVCS MAIN LIBRARY 6,855.00
6,855.00
2845 ADMINISTRATION
2845.56140 ILLINOIS DEPT OF REVENUE *SALES TAX MARCH 2012 171.00
171.00
6
*Advanced Payments
32 of 400
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3005 REC. MGMT. & GENERAL SUPPORT
3005.64540 NEXTEL WIRELESS SERVICE 57.57
3005.62295 SWEENEY, THOMAS REIMBURSE TRAINING COSTS-TCIA 534.50
592.07
3010 REC. BUS. & FISCAL MGMT
3010.62705 PLUG & PAY TECHNOLOGIES ONLINE MERCHANT ACCOUNT FEES 30.00
30.00
3020 RECREATION GENERAL SUPPORT
3020.64540 NEXTEL WIRELESS SERVICE 57.57
3020.65125 GENERATION COPY INC OUTREACH JOB BOOKS - PRINTING 516.50
574.07
3025 PARK UTILITIES
3025.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 419.37
3025.64015 NICOR 0632 MONTHLY CHARGES 51.83
3025.64005 COMED MONTHLY CHARGES 260.29
3025.64005 COMED MONTHLY CHARGES 28.24
3025.64015 NICOR 0632 MONTHLY CHARGES 74.25
833.98
3030 CROWN COMMUNITY CENTER
3030.62375 JEAN'S GREENS, INC.PLANT SERVICE MARCH 2012 50.00
50.00
3035 CHANDLER COMMUNITY CENTER
3035.62505 UNGER, DIANA FENCING INSTRUCTION 2,434.60
3035.65050 PHYSIO-CONTROL, INC.CHANDLER AED REPLACEMENT 173.80
3035.62507 CLASSIC BOWL SPRING BREAK CAMP FIELD TRIP 78.75
3035.62495 ANDERSON PEST CONTROL PEST CONTROL SERVICES 28.36
3035.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 1,174.63
3035.62507 PAR-KING NORTH DEPOSIT SUMMER FT SPORT CAMP 400.00
3035.65095 OFFICE DEPOT OFFICE SUPPLIES 11.52
3035.65095 OFFICE DEPOT OFFICE SUPPLES 64.39
3035.65095 OFFICE DEPOT OFFICE SUPPLIES 8.22
3035.65040 LAPORT INC OFFICE SUPPLIES 305.35
3035.65040 LAPORT INC OFFICE SUPPLIES 52.46
3035.64540 NEXTEL WIRELESS SERVICE 27.21
4,759.29
3040 FLEETWOOD JOURDAIN COM CT
3040.65025 CATHOLIC CHARITIES OF CHICAGO CATERING SERVICE MEAL 622.50
3040.65110 PHYSIO-CONTROL, INC.FLEETWOOD AED REPLACEMENT 173.80
3040.65095 OFFICE DEPOT CREDIT RETURNED RUBBERBANDS 4.54-
3040.64540 NEXTEL WIRELESS SERVICE 37.55
3040.65095 OFFICE DEPOT CREDIT CD-R SPINDLE 11.40-
817.91
3045 FLEETWOOD/JOURDAIN THEATR
3045.62511 MOMENTUM TALENT GROUP ENTERTAINMENT FJ WOMEN DAY 150.00
3045.62490 MOSS, WILLIAM E.COMMUNITY PRESENTATION/INSTRUC 200.00
3045.62490 KAREN WISHART INSTRUCT DRAMA CLUB 200.00
550.00
7
*Advanced Payments
33 of 400
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3055 LEVY CENTER
3055.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 3,756.20
3055.62505 KASPIK, ARLENE M SQUARE DANCE INSTRUCTION 240.00
3055.62505 JANKIEWICZ, MALGORZATA 8 WK BEADING CLASS INSTRUCTION 400.00
3055.62509 TEE JAY SERVICE COMPANY ADA DOOR PREVENT MAINT.322.00
3055.65025 CATHOLIC CHARITIES OF CHICAGO CATERING SERVICE MEAL 2,465.10
3055.62505 CONNELLY'S ACADEMY BLANKET PO TAE KWON DO 4,674.00
3055.62245 PHYSIO-CONTROL, INC.LEVY AED REPLACEMENT 269.45
3055.62505 ADBRIDON CORP.TEACH 3, 8 WK SPANISH CLASSES 1,110.00
3055.62245 MIDWEST SERVICE AND INSTALLATI REPAIRS TO FITNESS EQUIPMENT 214.89
3055.64540 NEXTEL WIRELESS SERVICE 27.21
3055.56045 ILLINOIS DEPT OF REVENUE *SALES TAX MARCH 2012 55.00
3055.62245 INSOLAR WINDOW TREATMENTS INC. REPAIR BLINDS - 5 UNITS 412.50
3055.65110 CHICAGO SPOTLIGHT ECT EQUIPMENT 25.00
3055.65070 CDW GOVERNMENT INC.CARD PRINTER RIBBON 247.50
3055.62245 MIDWEST SERVICE AND INSTALLATI TREADMILL REPAIR 215.00
3055.65095 OFFICE DEPOT OFFICE SUPPLIES 247.49
3055.62245 DIRECT FITNESS SOLUTIONS REPAIR FITNESS EQUIPMENT 1,331.85
16,013.19
3080 BEACHES
3080.64540 NEXTEL WIRELESS SERVICE 78.09
3080.62245 PHYSIO-CONTROL, INC.LAKEFRONT AED REPLACEMENT 869.00
3080.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 79.54
1,026.63
3085 RECREATION FACILITY MAINT
3085.65055 CONSERV FS SNOW FENCE AT DOG BEACH 806.40
3085.64540 NEXTEL WIRELESS SERVICE 59.54
3085.65110 CONSERV FS ATHLETIC FIELD PAINT 375.96
1,241.90
3095 CROWN ICE RINK
3095.64540 NEXTEL WIRELESS SERVICE 81.63
3095.62375 JEAN'S GREENS, INC.PLANT SERVICE MARCH 2012 50.00
3095.65070 PHYSIO-CONTROL, INC.CROWN AED REPLACEMENT 173.80
3095.62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICE 75.00
3095.65040 LAPORT INC JANITORIAL SUPPLIES 773.01
1,153.44
3110 TENNIS
3110.62505 E-TOWN TENNIS ADULT TENNIS INT/ADV INSTRUCT 1,875.60
3110.62505 E-TOWN TENNIS YOUTH TENNIS PROG INSTRUCT 1,184.40
3110.62505 E-TOWN TENNIS PRIVATE TENNIS INSTRUCTION 884.25
3110.62505 E-TOWN TENNIS ADULT TENNIS PROGRAM INSTRUCT 1,066.20
5,010.45
3130 SPECIAL RECREATION
3130.62507 JCYS CAMP HENRY HORNER OVERNIGHT CAMP PROGRAM 1,080.00
3130.64540 NEXTEL WIRELESS SERVICE 54.42
1,134.42
3140 BUS PROGRAM
3140.64540 NEXTEL WIRELESS SERVICE 27.21
8
*Advanced Payments
34 of 400
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
27.21
3150 PARK SERVICE UNIT
3150.64540 NEXTEL WIRELESS SERVICE 54.42
3150.65085 PHYSIO-CONTROL, INC.RANGERS AED REPLACEMENT 173.80
3150.65085 PHYSIO-CONTROL, INC.SHIPPING OF AED'S 65.00
293.22
3505 PARKS & FORESTRY GENERAL SUP
3505.65010 FEDERAL EXPRESS CORP.SHIPPING 32.09
3505.64540 NEXTEL WIRELESS SERVICE 603.43
635.52
3510 HORTICULTURAL MAINTENANCE
3510.62195 LANDSCAPE CONCEPTS MANAGEMENT, 2012 LANDSCAPE MAINTENANCE 532.00
3510.62195 LANDSCAPE CONCEPTS MANAGEMENT, 2012 LANDSCAPE MAINTENANCE 518.00
3510.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 95.39
3510.62195 NATURE'S PERSPECTIVE LANDSCAPI BALL/BURLAP PLANTS 399.00
3510.62195 PIONEER PRESS BID # 12-124 LEGAL ADVERTISEME 73.60
1,617.99
3515 PARKWAY TREE MAINTENANCE
3515.65005 MENONI & MOCOGNI, INC.GRADE SCREENING 334.37
3515.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 31.90
3515.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 56.14
422.41
3605 ECOLOGY CENTER
3605.65085 PHYSIO-CONTROL, INC.ECOLOGY AED REPLACEMENT 173.80
3605.62495 ANDERSON PEST CONTROL PEST CONTROL SERVICES 56.75
3605.56045 ILLINOIS DEPT OF REVENUE *SALES TAX MARCH 2012 32.00
262.55
3700 ARTS COUNCIL
3700.62490 SICKBERT-WHEELER, NANCY MAYOR'S ART AWARD SCULPTURE 175.00
3700.62210 NATIONAL AWARD SERVICES INC AWARD PLAQUES 35.00
210.00
3710 NOYES CULTURAL ARTS CTR
3710.65095 OFFICE DEPOT OFFICE SUPPLIES 7.62
3710.64540 NEXTEL WIRELESS SERVICE 27.21
3710.65075 PHYSIO-CONTROL, INC.NOYES AED REPLACEMENT 173.80
3710.62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICE 33.25
3710.65095 OFFICE DEPOT OFFICE SUPPLIES 52.01
3710.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 1,348.82
1,642.71
3805 FACILITIES ADMINISTRATION
3805.64015 NICOR 0632 MONTHLY CHARGES 217.29
3805.64540 NEXTEL WIRELESS SERVICE 78.13
295.42
3806 CIVIC CENTER SERVICES
3806.62245 PHYSIO-CONTROL, INC.SERVICE CENTER AED REPLACEMENT 347.60
3806.65040 MARK VEND COMPANY VENDING SUPPLIES 206.39
9
*Advanced Payments
35 of 400
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3806.65040 MARK VEND CO. VENDING SUPPLIES 93.96
3806.64540 NEXTEL WIRELESS SERVICE 108.12
3806.62225 DUSTCATCHERS, INC.ONE (1) YEAR SERVICE 209.00
3806.62225 DUSTCATCHERS, INC.ONE (1) YEAR SERVICE 209.00
3806.65040 LAPORT INC JANITORIAL SUPPLIES 1,570.75
3806.65040 LAPORT INC JANITORIAL SUPPLIES 1,165.16
3806.62225 TOTAL BUILDING SERVICES JANITORIAL SVCS CIVIC CENTER 4,330.00
3806.62225 ANDERSON PEST CONTROL PEST CONTROL 422.00
3806.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 70.07
3806.62245 PHYSIO-CONTROL, INC.CIVIC CENTER AED REPLACEMENT 869.00
9,601.05
3807 CONSTRUCTION AND REPAIRS
3807.64540 NEXTEL WIRELESS SERVICE 854.00
3807.65050 LEMOI HARDWARE ELECTRIC TAPE 14.36
868.36
332,622.77
00185 LIBRARY FUND
4805 LIBRARY YOUTH SERVICES
4805.65630 BAKER & TAYLOR JUV PRINT 69.89
4805.65641 RANDOM HOUSE INC JUV AV 40.00
4805.65641 MIDWEST TAPE JUV AV 11.99
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 5.57
4805.65630 BAKER & TAYLOR JUV PRINT 168.98
4805.65630 BAKER & TAYLOR JUV PRINT 10.86
4805.65641 BAKER & TAYLOR ADULT - AV 8.81
4805.65641 BAKER & TAYLOR ADULT/ JUV AV 26.95
343.05
4806 LIBRARY ADULT SERVICES
4806.65630 BRODART COMPANY ADULT PRINT 28.67
4806.65630 BARNES & NOBLE.COM ADULT PRINT 58.97
4806.65630 BRODART COMPANY ADULT PRINT 17.63
4806.65630 BARNES & NOBLE.COM ADULT PRINT 37.83
4806.65630 BAKER & TAYLOR ADULT PRINT 107.65
4806.65641 RANDOM HOUSE INC ADULT AV 56.25
4806.65641 BAKER & TAYLOR ADULT - AV 161.59
4806.65641 BAKER & TAYLOR ADULT AV 245.31
4806.65641 BAKER & TAYLOR ADULT AV 12.46
4806.65641 BAKER & TAYLOR ADULT AV 43.45
4806.65641 RANDOM HOUSE INC ADULT AV 10.00
4806.65630 BAKER & TAYLOR ADULT PRINT 619.03
4806.65630 BAKER & TAYLOR ADULT PRINT 751.89
4806.65630 BAKER & TAYLOR ADULT PRINT 52.44
4806.65630 BAKER & TAYLOR ADULT PRINT 1,716.37
4806.65630 BAKER & TAYLOR ADULT PRINT 230.89
4806.65630 BAKER & TAYLOR ADULT PRINT 1,498.44
4806.65630 BAKER & TAYLOR ADULT PRINT 1,226.23
4806.65641 BAKER & TAYLOR ADULT/ JUV AV 33.24
4806.65630 BAKER & TAYLOR ADULT PRINT 163.52
10
*Advanced Payments
36 of 400
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7,071.86
4820 LIBRARY CIRCULATION
4820.52610 UNIQUE MANAGEMENT SERVICES COLLECTION CHARGES 205.85
205.85
4835 LIBRARY TECHNICAL SERVICES
4835.62341 COOPERATIVE COMPUTER SERVICES INTERNET SERVICE 5,105.72
5,105.72
4840 LIBRARY MAINTENANCE
4840.62225 SIEMENS BLDG TECHNOLOGIES BLDG AUTOMATION SERV. 6,805.00
6,805.00
4845 LIBRARY ADMINISTRATION
4845.61010 MIRIAM POLLACK AND ASSOCIATES CONSULTING EXPENSE 5,793.75
4845.65095 OFFICE DEPOT OFFICE SUPPLIES 4.64
4845.62210 THE PRINTED WORD, INC.PRINTING 124.75
4845.65095 OFFICE DEPOT OFFICE SUPPLIES 84.58
4845.61010 HILTON ORRINGTON/EVANSTON HOUSING LIBRARY DIRECTOR 270.14
4845.64540 NEXTEL WIRELESS SERVICE 27.21
4845.65095 DELL COMPUTER CORP.DELL LAPTOP 1,499.76
7,804.83
27,336.31
00190 HPRP GRANT FUND
4901 HPRP GRANTS
4901.63159 CONNECTIONS FOR THE HOMELESS HPRP SUPPORT 14,935.57
4901.63158 CONNECTIONS FOR THE HOMELESS HPRP SUPPORT 1,187.99
4901.63157 CONNECTIONS FOR THE HOMELESS HPRP SUPPORT 946.70-
4901.63156 CONNECTIONS FOR THE HOMELESS HPRP SUPPORT 1,211.02
4901.63160 CONNECTIONS FOR THE HOMELESS HPRP SUPPORT 5,242.28
21,630.16
21,630.16
00195 NEIGHBOR.STABILIZATION PROGRAM
5005 NSP-GENERAL ADMINISTRATION
5005.62295 SAUL, JOLENE REIMB. IL GOVERNOR'S CONF.100.00
100.00
5006 PROGRAM DELIVERY
5006.62205 AMERICAN MARKETING SERVICES, I AD REIMB.2/9-2/23/2012 913.66
5006.62205 EVANSTON ROUND TABLE LLC ADS FOR LIVE EVANSTON 334.00
1,247.66
1,347.66
00205 EMERGENCY TELEPHONE SYSTEM
5150 EMERGENCY TELEPHONE SYSTM
5150.65085 MOTOROLA SOLUTIONS, INC.MOBILE RADIO PARTS 228.20
5150.65085 MOTOROLA SOLUTIONS, INC.RADIO INTERFACE 199.50
5150.65085 MOTOROLA SOLUTIONS, INC.RADIO PROTECTIVE PARTS 309.83
5150.64540 NEXTEL WIRELESS SERVICE 1,466.29
2,203.82
2,203.82
11
*Advanced Payments
37 of 400
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
00215 CDBG FUND
5203 HANDYMAN
5203.63095 CEDA/ NEIGHBORS AT WORK HANDYMAN PROGRAM 1,449.27
1,449.27
5220 CDBG ADMINISTRATION
5220.62205 PIONEER PRESS ADS FY12 CDBG AD 53,60
53.60
5279 CDBG-R
5279.67102 WARD EIGHT WINE BAR *LIQUOR LICENSE/INSURANCE 29,969.00
5279.67102 WARD EIGHT WINE BAR *LEGAL SERV./EQUIP. EXPENSES 24,666.67
5279.67102 ARCHITECTURE & DESIGN *ARCHITECTURAL SERV 629 HOWARD 1,000.00
55,635.67
57,138.54
00220 CD LOAN FUND
5280 SINGLE FAM REHAB PROGRAM
5280.62190 ANTON, KOCHIS & BOOTHE CASE SF1015-12 1739 GREY 270.00
5280.62190 COOK COUNTY RECORDER OF DEEDS RECORDS 654.00
5280.62190 COOK COUNTY RECORDER OF DEEDS RECORDS 1,026.00
1,950.00
5285 MULTI FAM REHAB PROGRAM
5285.65535 VALUE REMODELING CASE MF 095-12 629-631 HOWARD 5,500.00
5,500.00
7,450.00
00225 ECONOMIC DEVELOPMENT FUND
5300 ECON. DEVELOPMENT FUND
5300.62210 MUMM PRINT SHOP BUSINESS CARDS NANCY RADZEVICH 19.00
5300.62136 KANE, MCKENNA AND ASSOCIATES, AMEND ELIGIBILITY STUDY 12-39 500.00
5300.65522 MAIN STREET MERCHANTS BUSINESS DISTRICT IMPROVEMENTS 3,000.00
5300.62136 KANE, MCKENNA AND ASSOCIATES, AMEND ELIGIBILITY STUDY 12-39 1,800.00
5300.62136 KANE, MCKENNA AND ASSOCIATES, AMEND ELIGIBILITY STUDY 12-39 6,100.00
5300.62136 KANE, MCKENNA AND ASSOCIATES, RFP 12-39 CONSULTING SERVICES 6,443.75
5300.62136 KANE, MCKENNA AND ASSOCIATES, AMEND ELIGIBILITY STUDY 12-39 300.00
5300.65095 OFFICE DEPOT OFFICE SUPPLIES FY12 BU 5300 12.26
18,175.01
18,175.01
00320 DEBT SERVICE FUND
5705 2006 BONDS
5705.62350 WELLS FARGO BANK BONDS SERIES 2006 250.00
250.00
5711 2010 A BONDS
5711.62350 WELLS FARGO BANK GO SERIES 2010A 250.00
250.00
5712 2010 B BONDS
5712.62350 WELLS FARGO BANK GO SERIES 20110B 250.00
250.00
12
*Advanced Payments
38 of 400
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
5728 2004B GO BONDS
5728.62350 WELLS FARGO BANK IL SERIES 2004B 250.00
250.00
5729 2005 BONDS
5729.62350 WELLS FARGO BANK BONDS SERIES 2005 250.00
5729.62350 WELLS FARGO BANK GO SERIES 2004 250.00
500.00
1,500.00
00330 HOWARD RIDGE TIF
5860 HOWARD RIDGE TIF
5860.65511 NORTH SHORE ELECTRIC INC ELECTRIC WORK-627 HOWARD 172.97
5860.65511 NICOR 0632 MONTHLY CHARGES 75.84
5860.65511 NICOR 0632 MONTHLY CHARGES 77.48
5860.65511 NICOR 0632 MONTHLY CHARGES 350.13
5860.65511 NICOR 0632 MONTHLY CHARGES 71.62
5860.65511 NICOR 0632 MONTHLY CHARGES 88.52
5860.65511 NICOR 0632 MONTHLY CHARGES 75.91
5860.65511 NICOR 0632 MONTHLY CHARGES 75.18
987.65
987.65
00335 WEST EVANSTON
5870 WEST EVANSTON TIF
5870.62605 MAROUS & COMPANY APPRAISAL-1801-1805 CHURCH 1,000.00
1,000.00
1,000.00
00415 CAPITAL IMPROVEMENTS FUND
415227 SERV. CTR- LOCKER ROOM RENOVAT
415227.65653 MANUSOS GENERAL CONTRACTING, I SERVICE CTR LOCKER ROOMS 34,446.44
34,446.44
415663 NOYES ROOF PROJECT
415663.65510 CROWLEY & ASSOC, C.E.ROOF EVALUATION/ NOYES 480.00
480.00
415854 ALLEY PAVING - CITY SHARE
415854.65515 COOK COUNTY RECORDER OF DEEDS RECORDS 38.00
415854.65515 COOK COUNTY RECORDER OF DEEDS RECORDS 76.00
114.00
415871 TRAFFIC SIGNAL UPGRADES
415871.65515 STANLEY CONSULTANTS INC. SHERIDAN ROAD SIGNAL 601.48
601.48
415885 BRIDGE REHAB PROGRAM
415885.65515 ALFRED BENESCH & COMPANY BRIDGE STREET BRIDGE PROJECT 2,731.93
415885.65515 ALFRED BENESCH & COMPANY BRIDGE STREET BRIDGE PROJECT 4,085.23
6,817.16
416137 1817 CHURCH STREET
416137.65510 CHICAGO SCAFFOLDING, INC.CANOPY RENTAL 245.00
13
*Advanced Payments
39 of 400
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
245.00
42,704.08
00420 SPEC ASSESS CAP PROJECT FUND
6365 SPECIAL ASSESSMENT
6365.65515 PIONEER PRESS BLANKET PO FOR PUBLIC NOTICE 248.80
6365.65515 PIONEER PRESS BLANKET PO FOR PUBLIC NOTICE 251.20
500.00
6383 SPECIALL ASSESSMENT 1476
6383.56570 ELIACIN, ADELINA REFUND DUPL. WARRANT 15.38
15.38
6399 SPECIAL ASSESSMENT 1485
6399.56570 WOOLFOLK, JESS & RUBY REFUND DUPLICATE PAYMENT 40.00
40.00
555.38
00505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
7005.65045 TEUTEBERG INC SUPPLIES 1,953.11
7005.62431 GARDA CL GREAT LAKES, INC.ARMOR CAR SERVICES 2,637.12
7005.64540 NEXTEL WIRELESS SERVICE 305.83
7005.62431 GARDA CL GREAT LAKES, INC.ARMORED CARD SERVICES 1,270.50
6,166.56
7015 PARKING LOTS & METERS
7015.64005 COMED ELECTRICITY 303.51
7015.65070 IPS GROUP, INC.MANAGEMENT FEES 451.20
7015.64005 COMED ELECTRICITY 213.86
7015.53510 COOK COUNTY COLLECTOR *PARKING TAX MARCH 2012 240.00
7015.62375 UNION PACIFIC RAILROAD LAND LEASE FOR PARKING 11,458.50
12,667.07
7025 CHURCH STREET GARAGE
7025.53515 ODOM, ROBERT ACCESS CARD REFUND 25.00
7025.62509 REVCON TECHNOLOGIES, INC.SERVICE CONTRACT MAINTENANCE 2,650.00
7025.53515 HAGERMAN, PETER ACCESS CARD REFUND 25.00
7025.53500 COOK COUNTY COLLECTOR *PARKING TAX MARCH 2012 2,198.25
7025.53515 MATHER LIFEWAYS ACCESS CARD REFUND 50.00
4,948.25
7036 SHERMAN GARAGE
7036.53515 HERLO, LAURA ACCESS CARD REFUND 25.00
7036.53515 MOSKATEL, TRACEY ACCESS CARD REFUND 25.00
7036.53515 HARDIN, KEVIN ACCESS CARD REFUND 25.00
7036.53515 GESTAUTAS, JAMES ACCESS CARD REFUND 25.00
7036.53515 CANKAR, DEANNA ACCESS CARD REFUND 25.00
7036.53515 ANGEL, JOSEPH ACCESS CARD REFUND 25.00
7036.62425 THYSSENKRUPP ELEVATOR ELEVATOR SERVICE 9,344.04
7036.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 10,621.44
7036.53500 COOK COUNTY COLLECTOR *PARKING TAX MARCH 2012 4,087.00
7036.53515 SCHIFF, MICHAEL ACCEESS CARD REFUND 25.00
14
*Advanced Payments
40 of 400
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7036.53515 BLADE, CONSTANCE ACCESS CARD REFUND 25.00
7036.53515 WHEELER, PATRICIA ACCESS CARD REFUND 25.00
7036.62660 INLAND AMERICAN RETAIL MANAGEM MAINTENANCE-SHERMAN PLAZA 7,016.41
7036.62509 REVCON TECHNOLOGIES, INC.SERVICE CONTRACT MAINTENANCE 7,510.00
7036.53515 RAPHAELSON, PENNI ACCESS CARD REFUND 25.00
7036.53515 WEINSTEIN, MICHAEL ACCESS CARD REFUND 25.00
7036.53515 MATTHIES, JOHN ACCESS CARD REFUND 25.00
38,878.89
7037 MAPLE GARAGE
7037.53515 SEGIL, DEANNA ACCESS CARD REFUND 25.00
7037.53515 SINGH, SID ACCESS CARD REFUND 25.00
7037.62509 REVCON TECHNOLOGIES, INC.SERVICE CONTRACT MAINTENANCE 5,036.00
7037.53500 COOK COUNTY COLLECTOR *PARKING TAX MARCH 2012 2,617.25
7037.53510 COOK COUNTY COLLECTOR *PARKING TAX MARCH 2012 440.00
7037.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 5,748.75
7037.64015 NICOR 0632 UTILITIES-NATURAL GAS 82.41
7037.53515 RAHEJA, RITU ACCESS CARD REFUND 25.00
13,999.41
76,660.18
00510 WATER FUND
510 WATER FUND
510.10220 CITY OF EVANSTON - PETTY CASH PETTY CASH REIMB.229.17
229.17
7100 WATER GENERAL SUPPORT
7100.62210 FEDEX KINKO'S - CAS PRINTING - ADMINISTRATION 95.04
7100.56140 ILLINOIS DEPT OF REVENUE *SALES TAX MARCH 2012 1,918.00
7100.64540 NEXTEL WIRELESS SERVICE 206.82
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 196.97
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 134.52
7100.62315 FEDERAL EXPRESS CORP.SHIPPING 42.38
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 134.64
7100.65095 OFFICE DEPOT OFFICE SUPPLIES FOR FY 2012 191.97
2,920.34
7105 PUMPING
7105.64540 NEXTEL WIRELESS SERVICE 167.95
7105.64005 COMED MONTHLY CHARGES 45.17
7105.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 77,585.32
7105.64015 NICOR 0632 MONTHLY CHARGES 65.27
77,863.71
7110 FILTRATION
7110.62420 METROPOLITAN WATER RECLAIMATIO Annual Sludge Disposal User 81,566.00
7110.65070 MUNTERS CORP CARGOCAIRE #30145-28C 42" SILICA GEL 9,100.00
7110.65070 MUNTERS CORP CARGOCAIRE #30145-28C 42" SILICA GEL 64.87
7110.64540 NEXTEL WIRELESS SERVICE 163.26
7110.65015 PENCCO, INC 300 TONS - HYDROFLUORSILIC 13,380.20
7110.65070 MUNTERS CORP CARGOCAIRE SHIPPING CHARGES 100.00
7110.65070 MUNTERS CORP CARGOCAIRE SHIPPING CHARGES 350.00
15
*Advanced Payments
41 of 400
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7110.65070 MUNTERS CORP CARGOCAIRE #43125-05 42" SEAL KIT 2,120.00
106,844.33
7115 DISTRIBUTION
7115.65055 PIONEER PRESS LEGAL AD FOR BID - 2012 FIRE 51.20
7115.65055 HD SUPPLY WATERWORKS 6"X16" STAINLESS STEEL TAPPING 1,579.00
7115.64540 NEXTEL WIRELESS SERVICE 373.98
7115.62230 PIONEER PRESS LEGAL AD FOR BID - 2012 FIRE 63.20
2,067.38
7120 WATER METER MAINTENANCE
7120.65070 BADGER METER, INC.WATER METERS - BID #10-19 2,174.00
7120.64540 NEXTEL WIRELESS SERVICE 86.13
7120.65070 BADGER METER, INC.WATER METERS - BID #10-19 1,157.70
7120.65070 PIONEER PRESS LEGAL AD FOR BID - 2012 WATER 56.00
7120.62245 M.E. SIMPSON COMPANY INC METER TEST 325.00
7120.62245 M.E. SIMPSON COMPANY INC METER TEST 325.00
7120.62245 M.E. SIMPSON COMPANY INC CREDIT MAG TEST HI/LO 400.00-
7120.62245 M.E. SIMPSON COMPANY INC MAG TEST HI/LO 1,200.00
4,923.83
7125 OTHER OPERATIONS
7125.62455 ON TRACK FULFILLMENT INC.POSTCARD PRINT 175.75
7125.65080 HD SUPPLY WATERWORKS 10" MJ x MJ RWG VALVE WITH 2,546.00
7125.62180 PIONEER PRESS LEGAL ADS - PUBLIC MEETINGS 148.80
2,870.55
197,719.31
00513 WATER-DEPR, IMPROV & EXTENSION
733078 SCADA SYSTEM IMPROVEMENTS
733078.65515 CDW GOVERNMENT INC.MICROSOFT SERVER LICENSES 5,629.03
5,629.03
5,629.03
00515 SEWER FUND
7400 SEWER MAINTENANCE
7400.64540 NEXTEL WIRELESS SERVICE 233.43
7400.62415 KLF TRUCKING EXTEND PO 13383 DEBRIS HAULING 3,740.00
7400.62461 PIONEER PRESS LEGAL AD FOR BID - 2012 ROOT 59.20
4,032.63
4,032.63
00520 SOLID WASTE FUND
7685 REFUSE COLLECT & DISPOSAL
7685.62415 GROOT RECYCLING & WASTE SERVIC FY2012 RESIDENTIAL REFUSE 111,725.00
7685.55253 ALLEGRA PRINT & IMAGING EVANSTON RECYCLING BROCHURE 7,900.00
7685.56155 ILLINOIS DEPT OF REVENUE *SALES TAX MARCH 2012 333.00
7685.62390 LAKESHORE WASTE SERVICES, LLC FY2012 CONDO REFUSE COLLECTION 31,416.67
7685.62405 WELLS FARGO BANK- SWANCC SWANCC OPERATIONS & MAINT.43,943.70
7685.68310 WELLS FARGO BANK- SWANCC SWANCC CAPITAL COSTS 1,914.29
197,232.66
7690 RESIDENTIAL RECYCLING COL
16
*Advanced Payments
42 of 400
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7690.64005 COMED MONTHLY CHARGES 366.83
366.83
7695 YARD WASTE COLLECTION
7695.62415 GROOT RECYCLING & WASTE SERVIC FY2012 YARD WASTE COLLECTION 65,886.00
65,886.00
263,485.49
00600 FLEET SERVICES
7705 GENERAL SUPPORT
7705.62205 PIONEER PRESS ADVERTISING FOR FORD PARTS 56.00
7705.64540 NEXTEL WIRELESS SERVICE 108.48
164.48
7710 MAJOR MAINTENANCE
7710.65060 DOUGLAS TRUCK PARTS HYDRAULIC COUPLER 64.75
7710.65060 DOUGLAS TRUCK PARTS BUD WHEEL SOCKET 76.00
7710.65060 DOUGLAS TRUCK PARTS 50 FT. CABLE 52.23
7710.65060 DOUGLAS TRUCK PARTS RACOR FILTER 227.28
7710.65060 DUECO, INC.VALVE CHECK 76.99
7710.65060 E. J. EQUIPMENT, INC.PILLOW BLOCK BEARING 603.10
7710.65060 EVANSTON AUTO GLASS OUTSIDE REPAIR #68 45.00
7710.65060 FREEWAY FORD TRUCK SALES OUTSIDE REPAIR #536 1,494.24
7710.65060 FREEWAY FORD TRUCK SALES OUTSIDE REPAIR #536 805.20
7710.65060 FREEWAY FORD TRUCK SALES OUTSIDE REPAIR #636 4,070.69
7710.65060 GOLF MILL FORD 2 BLEND DOOR MOTORS 113.66
7710.65060 GOLF MILL FORD FAN MOTOR ASSYM.367.46
7710.65060 GOLF MILL FORD WINDOW SWITCH 72.35
7710.65060 GOLF MILL FORD FAN MOTOR 449.04
7710.65060 GOLF MILL FORD TRANS. SHIFT CABLE 41.44
7710.65060 GOLF MILL FORD BLOWER MOTOR CAGE 28.92
7710.65060 GOLF MILL FORD OUTSIDE REPAIR #50 393.84
7710.65060 GOLF MILL FORD OUTSIDE REPAIR #634 621.04
7710.65060 GOLF MILL FORD OUTSIDE REPAIR #253 100.00
7710.65060 GOLF MILL FORD OUTSIDE REPAIR #42 100.00
7710.65060 GROVER WELDING COMPANY WELD REPAIR #628 260.12
7710.65060 GROVER WELDING COMPANY WELD REPAIR #623 1,025.00
7710.65060 GROVER WELDING COMPANY WELD REPAIR #629 231.75
7710.65060 INTERSTATE BATTERY OF NORTHERN 6 BATTERIES 589.90
7710.65060 LEACH ENTERPRISES, INC.FREIGHT CHARGE 318.47
7710.65060 LEACH ENTERPRISES, INC.BRAKE DRUMS 518.47
7710.65060 LEACH ENTERPRISES, INC.TREADLE ASSYM.181.03
7710.65060 LEACH ENTERPRISES, INC.BRAKE PARTS 214.53
7710.65060 HYDRAULIC SHOP C/O MCKENNA AUT HYDROLIC FITTING 37.00
7710.65060 NORTH SHORE TOWING TIRE CHANGE 50.00
7710.65060 NORTH SHORE TOWING TOW & HOOK-MED. DUTY 145.00
7710.65060 P & G KEENE ELECTRICAL STARTER 195.00
7710.65065 POMP'S TIRE SERVICE, INC.2 TIRE REPAIRS 72.00
7710.65065 POMP'S TIRE SERVICE, INC.TIRE MOUNT 391.86
7710.65065 POMP'S TIRE SERVICE, INC.7 RECAP TIRES 1,025.40
7710.65065 POMP'S TIRE SERVICE, INC.NEW TIRE 351.88
17
*Advanced Payments
43 of 400
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65065 POMP'S TIRE SERVICE, INC.1 RECAP TIRE 182.36
7710.65065 POMP'S TIRE SERVICE, INC.2 RECAP TIRES 333.20
7710.65065 POMP'S TIRE SERVICE, INC.1 NEW TIRE 361.55
7710.65065 POMP'S TIRE SERVICE, INC.5 TIRE RECAPS 864.64
7710.65060 SPRING ALIGN OUTSIDE REPAIR #313 3,633.98
7710.65060 STANDARD EQUIPMENT COMPANY HYDROLIC MOTOR 678.04
7710.65060 STANDARD EQUIPMENT COMPANY DRAIN PLUG 82.06
7710.65060 STANDARD EQUIPMENT COMPANY FILL HOSE 254.56
7710.65060 SUBURBAN ACCENTS, INC.GRAPHICS ON AMBULANCE 2,350.00
7710.65060 SUNNYSIDE PARTS WAREHOUSE STARTER 172.30
7710.65060 SUNNYSIDE PARTS WAREHOUSE SWITCH & PLUG 34.55
7710.65060 TERMINAL SUPPLY CO.COMMUNICATION WIRE 97.58
7710.65060 VERMEER MIDWEST HUB REPAIRS 1,115.65
7710.65060 VERMEER MIDWEST BRAKE MOUNTING 44.93
7710.65065 WENTWORTH TIRE SERVICE 2 NEW TIRES 237.14
7710.65065 WENTWORTH TIRE SERVICE 11 NEW TIRES 986.34
7710.65060 WEST SIDE TRACTOR HOLDER 145.75
7710.65060 WEST SIDE TRACTOR CREDIT HOLDER 224.72-
7710.65060 WEST SIDE TRACTOR ELECTRONIC PARTS 319.37
7710.65060 WHOLESALE DIRECT INC HALOGEN BULB 21.61
7710.65060 WHOLESALE DIRECT INC PIN 73.89
7710.65060 GOLF MILL FORD BLOWER MOTOR CAGE 28.92
7710.65060 GOLF MILL FORD CREDIT SEAL 8.96-
7710.65060 GOLF MILL FORD CORE RETURN 75.00-
7710.65060 GOLF MILL FORD CREDIT RETAINER 23.08-
7710.65060 GOLF MILL FORD CORE RETURN 70.00-
7710.65060 GOLF MILL FORD CORE RETURN 75.00-
7710.65060 GOLF MILL FORD CREDIT TUBE ASSYM.107.28-
7710.65060 GOLF MILL FORD CREDIT WEATHER STRIPPING 68.07-
7710.65060 GOLF MILL FORD CORE RETURN 75.00-
7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTS & SIRENS 91.80
7710.65035 WORLD FUEL SERVICES, INC./TEXO FUEL PURCHASES 33,358.72
7710.65060 A & A TRANSMISSION CORP.OUTSIDE REPAIR 254.00
7710.65060 A & A TRANSMISSION CORP.OUTSIDE REPAIR 724.27
7710.65060 A & A TRANSMISSION CORP.OUTSIDE REPAIR #53 2,043.37
7710.65060 A & A TRANSMISSION CORP.OUTSIDE REPAIR #20 690.50
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 38.56
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 90.16
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 8.62
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 35.64
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 148.07
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 84.92
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 21.23
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 29.38
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 50.94
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 13.59
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 37.72
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 5.28
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 14.76
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 9.75
18
*Advanced Payments
44 of 400
CITY OF EVANSTON, ILR5504003B
BILLS LIST
04/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 33.59
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 13.30
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 190.07
7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDAN, P/U TRUCK 22.05
7710.65060 CARQUEST EVANSTON CREDIT DUST CAPS 6.42-
7710.65060 CHICAGO INTERNATIONAL TRUCKS, HEAD LIGHT HARDWARE 31.44
7710.65060 CHICAGO PARTS & SOUND, LLC COIL ASSYM.172.92
7710.65060 CHICAGO PARTS & SOUND, LLC THERMOSTAT ASSYM.25.56
7710.65060 CHICAGO PARTS & SOUND, LLC BLOWER MOTOR 78.32
7710.62355 CINTAS #22 WEEKLY UNIFORM SERV.113.52
7710.62355 CINTAS #22 WEEKLY UNIFORM SERV.113.52
7710.62355 CINTAS #769 WEEKLY MAT SERV.152.90
7710.62355 CINTAS #769 WEEKLY MAT SERV.152.90
7710.62355 CINTAS #769 WEEKLY MAT SERV.152.90
7710.65035 COUNTRY GAS CO.PROPANE 86.87
7710.65060 COUNTRY GAS CO.CYLND. RENTAL 10.00
7710.65060 CUMBERLAND SERVICENTER VALVE RELAY 99.16
7710.65060 CUMMINS N POWER, LLC.SENSOR, PRESSURE 148.98
66,044.81
66,209.29
00700 FIREFIGHTERS PENSION FUND
8000 FIREFIGHTERS' PENSION
8000.61755 DILLON, PATRICK J *NCPERS CONF. REIMB.3,305.22
3,305.22
3,305.22
1,131,692.53GRAND TOTAL
19
*Advanced Payments
45 of 400
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
Supplemental Bills List Attachment
General
1910.62655 Secap Secap Lease Monthly 255.05
255.05
Insurance
Various Various Worker's Comp 9,178.33
Various Various Casualty Loss 18,846.06
Various Various Worker's Comp 7,096.70
Various Various Casualty Loss 944.95
Various Various Casualty Loss 197.10
36,263.14
NSP2
5019.62486 Chicago Title & Trust NSP2 Acquisition-Real Estate Close 56,609.24
Various Brinshore Development LLC NSP2 Real Estate Activities 249,607.10
306,216.34
Sewer
7575.68305 IEPA Loan Disbursement Sewer Imp 200,838.94
200,838.94
543,573.47
Grand Total 1,675,266.00
Prepared by Date
Approved by Date
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04/24/2012
20
*Advanced Payments
46 of 400
For City Council meeting of April 23, 2012 Item A3.1
Business of the City by Motion: 2012 Sewer Root Treatment
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Utilities Director
Lara Biggs, Superintendent – Construction & Field Services
Subject: Contract for 2012 Root Treatment (Bid No. 12-112)
Date: March 27, 2012
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract for
the 2012 Root Treatment (Bid No. 12-112) to Municipal Sales, Inc. (P.O. Box 4743,
Queensbury, NY) in the amount of $33,706.15.
Funding Source:
Funding will be provided by the Sewer Fund, Account 7400.62461. This sewer
operations account has a budget of $215,000 specifically allocated for sewer
maintenance and repair activities.
Summary:
This contract includes the application of foaming herbicide to approximately 25,000 feet
of storm sewer and combined sewer mains. Sewer mains needing root treatment are
identified through other operations and maintenance activities. Those sewers needing
root treatment are then treated on a 3-year cycle to inhibit root intrusion. A location map
indicating where the work will take place is attached for your reference. The sewer
rehabilitation work is to be completed by June 30, 2012.
Bids for the subject project were opened and publicly read on Tuesday, March 27, 2012.
Three contractors submitted bids for this project.
Contractor Information:
Contractor Address
Duke’s Root Control, Inc. 1020 Hiawatha Blvd. W., Syracuse, NY
Municipal Sales Inc. P.O. Box 4743, Queensbury, NY
National Power Rodding Corporation 2500 W. Arthington Street, Chicago, IL
Memorandum
47 of 400
The submitted bids can not be withdrawn or canceled for a period of sixty (60) calendar
days following the bid opening, or until May 26, 2012. The bids were reviewed by Lara
Biggs, Superintendent – Construction & Field Services. Attached is a bid tabulation
showing the bids received.
Contractor Bid Price
Municipal Sales, Inc. $33,706.16
National Power Rodding Corporation $37,630.45
Duke’s Root Control, Inc. $46,147.43
Municipal Sales successfully completed the City’s last root treatment project in 2010.
Attached is a memorandum from the City Manager’s Office waiving the M/W/EBE
participation requirements for this project.
Attachments:
2012 Root Treatment Location Map
Bid Tabulation for Bid 12-112, 2012 Root Treatment
M/W/EBE Memorandum
48 of 400
N O R T H S H O R E C H A N N E L
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LYONS ST
MADISON STOAK AVEOAKCLARK STASBURY AVECASE ST
FOSTER ST
CLINTON PL
LINDEN PL
UNIVERSITY PL
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CLYDE AVEHINMAN AVEINGLESIDE
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SHERIDAN RDFOREST PLCAMPUS DREDGEMERE CT1200
1800 29002300200019001600400100
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1100
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2000 3200310021001800130014008006004000 0.5 1 1.5 20.25
Miles
The City of Evanston
2012 Root Treatment Contract
2/14/2012
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
RootTreat_2012.mxd
´
Sewers to be Root Treated
Main Road
Local Street
Railroad
Water
City Boundary
1:31,680
1 inch = 0.5 mile
49 of 400
BID SCHEDULECity of Evanston, IL2012 ROOT TREATMENT OF SEWER MAINSBID NO. 12-112BID ITEM DESCRIPTIONUNIT QUANTITYUNIT PRICEEXTENDED PRICEUNIT PRICEEXTENDED PRICEUNIT PRICEEXTENDED PRICE1 Sewer Line Chemical Root Control, 8" dia pipe LF 1,212 $1.15 $1,393.80 $1.28 $1,551.36 $1.29 $1,563.482 Sewer Line Chemical Root Control, 9" dia pipe LF 3,383 $1.15 $3,890.45 $1.28 $4,330.24 $1.29 $4,364.073 Sewer Line Chemical Root Control, 10" dia pipe LF 6,365 $1.15 $7,319.75 $1.28 $8,147.20 $1.50 $9,547.504 Sewer Line Chemical Root Control, 12" dia pipe LF 8,848 $1.15 $10,175.20 $1.39 $12,298.72 $1.76 $15,572.485 Sewer Line Chemical Root Control, 15" dia pipe LF 1,019 $1.25 $1,273.75 $1.63 $1,660.97 $2.10 $2,139.906 Sewer Line Chemical Root Control, 18" dia pipe LF 1,122 $1.50 $1,683.00 $1.94 $2,176.68 $3.00 $3,366.007 Sewer Line Chemical Root Control, 21" dia pipe LF 334 $1.90 $634.60 $2.45 $818.30 $3.00 $1,002.008 Sewer Line Chemical Root Control, 24" dia pipe LF 181 $2.00 $362.00 $4.19 $758.39 $4.00 $724.009 Sewer Line Chemical Root Control, 30" dia pipe LF 285 $3.00 $855.00 $2.69 $766.65 $4.00 $1,140.0010 Sewer Line Chemical Root Control, 33" dia pipe LF 368 $3.20 $1,177.60 $2.69 $989.92 $4.00 $1,472.0011 Sewer Line Chemical Root Control, 36" dia pipe LF 1086 $3.50 $3,801.00 $2.69 $2,921.34 $4.00 $4,344.0012 Sewer Line Chemical Root Control, 48" dia pipe LF 228 $5.00 $1,140.00 $5.31 $1,210.68 $4.00 $912.00Total Bid Price$33,706.15$37,630.45$46,147.432012 Average Cost per Foot 1.38$ (24,431 feet total)2010 Average Cost per Foot 1.25$ (15,558 feet total)Municipal Sales National Power Rodding Duke's Root Control50 of 400
Bid No. 12-112, 2012 CIPP Sewer Root Treatment, M/W/EBE Subcontracting Participation Waived
To: Dave Stoneback, Director of Utilities
From: Joseph McRae, Deputy City Manager
Subject: Bid No. 12-112, Contract for 2012 Sewer Root Treatment
Date: April 13, 2012
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City has established a 25% M/W/EBE
subcontracting participation goal for general contractors. Bid No. 12-112 for the
purchase of services to remove roots from sewer mains does not afford
M/W/EBE subcontracting opportunities. Therefore, a waiver is granted.
Cc: Marty Lyons, Assistant City Manager/CFO
Jewell Jackson, Manager of Purchasing & Contracts
Memorandum
51 of 400
For City Council meeting of April 23, 2012 Item A3.2
Business of the City by Motion: Contract for Fire Hydrants
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Director of Utilities
Lara Biggs, Superintendent – Construction & Field Services
Subject: Contract for 2012 Fire Hydrants (Bid No. 12-114)
Date: April 11, 2011
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract for
2012 Fire Hydrants (Bid No. 12-114) to HD Supply Waterworks (29950 Skokie Highway,
Lake Bluff, IL 60044) in the amount of $62,010 for purchase of fire hydrants.
Funding Source:
Funding will be provided by the Water Fund, Account 7115.65055. This account has a
budget of $150,000 allocated for the purchase of materials to maintain the water
distribution system.
Summary:
This contract is for the purchase of fire hydrants used in the operation and maintenance
of the water distribution system. Materials purchased under this contract will be
installed by City staff in the Distribution Division. Hydrants will be used to replace
damaged and inoperable hydrant and install new hydrants as needed.
The bid for fire hydrants was advertised on March 22, 2012 in the Evanston Review and
on Demandstar. Bids were opened and publicly read on April 10, 2012. Three bids
were received. The contractors submitting bids were as follows:
Supplier Information:
Supplier Address
HD Supply Waterworks 29950 Skokie Highway, Lake Bluff, IL
Mid American Water of Wauconda 1125 N. Old Rand Road, Wauconda, IL
Ziebell Water Service Products 2001 Pratt Blvd, Elk Grove Village, IL
Memorandum
52 of 400
The pricing summary is as follows:
Supplier Bid Price
HD Supply Waterworks $62,010.00
Mid American Water of Wauconda $62,463.70
Ziebell Water Service Products $64,597.20
Staff is recommending award to the apparent low bidder. This represents an average
6.2% price increase over last year’s pricing. A detailed bid tabulation and analysis of the
pricing increase is attached.
The submitted bids can not be withdrawn or canceled for a period of sixty (60) calendar
days following the bid opening, or until June 9, 2012. The bids were reviewed by Lara
Biggs, Superintendent – Construction & Field Services. Attached is a bid tabulation
summary showing the bid results from the suppliers that submitted bids.
HD Supply has supplied fire hydrants to the City in the past. Staff has been satisfied
with their products and services.
Because this contract is for supply of materials only, the M/W/EBE goal was waived. A
memo from the City Manager’s Office is attached.
Attachments:
Bid Tabulation
Pricing Analysis
M/W/EBE Memorandum
53 of 400
Line No.DescriptionQuantity Unit Unit Price Ext Price Unit Price Ext Price Unit Price Ext Price1 Fire Hydrants- 5.5' bury, 5' cover 4 EA $1,950.00 $7,800.00 $1,962.22 $7,848.88 $2,031.60 $8,126.402 Fire Hydrants- 6' bury, 5.5' cover 15 EA $1,990.00 $29,850.00 $2,004.14 $30,062.10 $2,074.00 $31,110.003 Fire Hydrants- 6.5' bury, 6' cover12 EA$2,030.00 $24,360.00 $2,046.06 $24,552.72 $2,113.40 $25,360.80Total $62,010.00 $62,463.70 $64,597.20% IncreaseLine No.DescriptionQuantity Unit Unit Price Ext Price Unit Price Ext Price from 20111 Fire Hydrants- 5.5' bury, 5' cover 4 EA $1,950.00 $7,800.00 $1,828.00 $7,312.00 6.3%2 Fire Hydrants- 6' bury, 5.5' cover 15 EA $1,990.00 $29,850.00 $1,867.00 $28,005.00 6.2%3 Fire Hydrants- 6.5' bury, 6' cover12 EA$2,030.00 $24,360.00 $1,906.00 $22,872.00 6.1%Total $62,010.00 $58,189.006.2%2012 Distribution System Valves and Fire Hydrants Bid 12-114HD Supply (2012)Summary of BidsAnalysis of Pricing IncreaseMid American WaterHD SupplyZiebell2011 Pricing54 of 400
Bid No. 12-114, 2012 Fire Hydrant Purchase, M/W/EBE Subcontracting Participation Waived
To: Dave Stoneback, Director of Utilities
From: Joseph McRae, Deputy City Manager
Subject: Bid No. 12-114, Contract for 2012 Fire Hydrants Purchase
Date: April 13, 2012
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City has established a 25% M/W/EBE
subcontracting participation goal for general contractors. Bid No. 12-114 for the
purchase of fire hydrants and materials does not afford M/W/EBE subcontracting
opportunities. Therefore, a waiver is granted.
Cc: Marty Lyons, Assistant City Manager/CFO
Jewell Jackson, Manager of Purchasing & Contracts
Memorandum
55 of 400
For City Council meeting of April 23, 2012 Item A3.3
Business of the City by Motion: Purchase of Trees and Planting Services
For Action
To: Honorable Mayor, Members of the City Council and Members
of the Administration and Public Works Committee
From: Douglas J. Gaynor, Director of Parks, Recreation & Community Services
Paul D’Agostino, Superintendent, Parks, Forestry & Facilities Mgmt.
Subject: Purchase of Trees and Planting Services
Date: April 11, 2012
Recommended Action:
Staff recommends approval of the purchase of 250 trees and planting services for 100
trees from Suburban Tree Consortium (STC) in the amount of $61,129.
Funding Source:
Funding for these purchases is provided from two sources. The first is an Emerald Ash
borer (EAB) Grant for Urban Forest Restoration in the amount of $16,115. This grant
was awarded on February 24, 2012 through the Metropolitan Mayors Caucus, and is
specifically to be used to replace approximately 100 public ash trees this spring that
have already been removed due to infestation by Emerald Ash Borer. These grant funds
were not budgeted in the current fiscal year, but will be reimbursed once this purchase
is approved, and the trees have been planted. The second source is a general fund line
item in the Parks/Forestry Division budget – 3525.65005. The total budget within this
line item is $80,000 which is used for both the spring and fall planting seasons, and will
be used to pay the balance of this purchase beyond the grant funding.
Summary:
The STC solicits quotes each spring and fall from participating nurseries for the City. In
early January, staff sent a listing of the required trees for parkway planting this spring
season to the STC. The STC then solicited and received bids from member area
nurseries to attempt to procure the trees needed. Using the STC, staff were able to
locate all of the 2.5” diameter tree species in the quantity needed, as well as 30 larger
3.5” diameter trees which specific residents requested and for which they paid an extra
$175.00. Residents were also able to choose the tree species for their parkway from a
list of 5 available options. Nearly 60% of the residents returned the form with their
preferred tree choice.
Memorandum
56 of 400
Once all of the quotes were finalized, the grand total for all 250 STC trees comes to
$51,229, which includes delivery costs for the 150 trees being planted by City crews.
The trees are being supplied by two nurseries - Beaver Creek Nursery, Inc. (6604
Randall Road, Poplar Grove, IL) and Hinsdale Nurseries, Inc. (7200 S. Madison,
Willowbrook, IL).
In addition to the purchase price of the trees, the STC tree planting contractor, Pugsley
& Lahaie, Ltd. (24414 N. Old McHenry Road, Lake Zurich, IL), has specific costs for
planting different size trees, which are agreed to in writing with the STC and all member
municipalities. Staff has set up a preliminary agreement with PLL for them to plant 100
of the 250 trees for a total cost of $9,900.00. Once this agreement is approved, PLL will
pick up their 100 trees directly from the nurseries, deliver them to the individual sites,
and plant them.
Legislative History:
In June of 2001, the City Council passed Ordinance 65-O-01, which authorized the City
of Evanston to join and participate in the Suburban Tree Consortium (STC). The benefit
of this membership is that by merging orders with other municipalities, the City’s buying
power is increased through economies of scale. In addition, Resolution 60-R-02 was
passed in August 2002, which expressed the intent of the City of Evanston to remain a
member of the STC as long as sufficient funding is appropriated. Another advantage of
membership is the ability to pre-order specific tree species for five years into the future.
This allows the nurseries to grow a large percentage of the exact tree species needed in
future years.
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Attachments:
List of tree planting locations by address
Nursery order confirmations
Planting contract cost agreement
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For City Council meeting of April 23, 2012 Item A3.4
Business of the City by Motion: 2012 Summer Food Service Program Contract
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Douglas J. Gaynor, Director of Parks, Recreation and Community Services
Bob Dorneker, Superintendent of Recreation
Subject: Approval of Renewal Agreement for the 2012 Summer Food Service
Program (Bid 11-01)
Date: April 11, 2012
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract for
renewal of the 2012 Summer Food Service Program agreement with Open Kitchens Inc.
(1161 West 21st Street, Chicago, IL) in the not-to-exceed amount of $2.3869 per lunch,
or an estimated budget total of $86,500.
Funding Source:
This is a reimbursement program in which the total amount of reimbursement the City
will receive is solely dependent upon the number of lunches served and varies
depending on the levels of participation. The City’s estimated reimbursement is
calculated using the highest daily participation level stated in our application. Funding
for this program is budgeted in business unit 3050, Recreation Outreach Program.
Overall budgeted expenses for the 2012 program are $110,000, which include staffing
seasonal salaries, social security, medicare, advertising, program supplies, sanitation
fees, health inspections and food costs.
Expense Account 3050.65025 (lunch costs) $86,500
Revenue reimbursed to revenue account 3050.53565 $110,000
Summary:
The City participates in a Summer Food Service Program with the Federal Government
through the Illinois State Board of Education to provide free lunches to all youth ages 1-
18. Currently, the lunch program is scheduled to be held Mondays through Fridays,
June 11 – August 17, 2012, at four sites in Evanston (Robert Crown Center, Fleetwood-
Jourdain Center, Mason Park and James Park). James Park was added as a new site in
2011 and was well attended. Over 5,750 lunches were served at James Park. The
2012 11-day rotating lunch menu is attached. Staff is estimating a daily participation
level of 675 lunches per day and with the continued economic situation, it is likely that
Memorandum
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participation in the program will exceed the estimated levels. Should this occur, it may
be necessary to increase the funding allocation for this program (business unit 3050);
however, the more lunches that are served, the more reimbursement funding the City
will receive to offset the cost of the program. The current rate of reimbursement set by
the Federal government is $3.33 per lunch served.
Summary of Summer Food Service Program 2011
Budgeted expenditures for the three program sites in the City: $122,354.83
Actual reimbursement: $122,354.83
Number of lunches served: 38,813
The 2010 contract was awarded to Open Kitchens, 1161 W 21st Street Chicago, IL
60608. This contract allows for a renewal annually for four additional one year periods
and limits price increases to the measurable index of the Consumer Price Index for All
Urban Consumers. The 2012 rate for lunches can be no higher than $2.3869 to renew
this contract, for which Open Kitchens has submitted a renewal contract reflecting the
$2.3869 per lunch rate. A copy of the renewal document is attached.
Open Kitchens, Inc. supplied the lunches for the program last year without any
problems. Their pricing per lunch is within the budgeted reimbursement amount pre-
determined by the Federal government and our estimate of providing 675 lunches daily
for the program. Amy Bianco, the program contract administrator from the Illinois State
Board of Education has also preliminary reviewed and approved the 2012 renewal from
Open Kitchens Inc. Following the City of Evanston’s approval, the Illinois State Board of
Education, Nutrition Program will consider the contract renewal.
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Attachments:
Lunch Menu
2012 Renewal Agreement
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For City Council meeting of April 23, 2012 Item A3.5
Business of the City by Motion: Annual NIPSTA Membership Dues
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Greg Klaiber, Fire Chief
Suzette Robinson, Director of Public Works
Subject: Northeastern Illinois Public Safety Training Academy (NIPSTA) 2012
Membership Dues
Date: April 4, 2012
Recommended Action:
Staff recommends approval of payment of the 2012 Fire and Public Works membership
fees in the amount of $25,042 to Northeastern Illinois Public Safety Training Academy
(NIPSTA).
Funding Source:
Funding for this membership is provided by Fire Department Account 2305.62360 with a
budget of $33,900 for both the Fire and Public Works Departments.
Summary:
NIPSTA is a regional training facility built in Glenview on the grounds of the old
Glenview Naval Air Station. Its current members consist of 25 local municipalities and 7
non-government agencies (i.e. Oakton Community College, IRMA, Lutheran General
Hospital). The Fire Department and Public Works are requesting to continue Evanston’s
membership with NIPSTA. The City of Evanston became a member in 2006 and has
used many of the training opportunities and services they offer.
For 2012, Evanston’s membership will remain at the same cost as 2011, because the
City has been members for over five consecutive years. NIPSTA provides a variety of
training programs such as:
• Candidate Physical Agility Testing (CPAT)
• Winter Fire Academy
• Snow Plow Driver’s Training
• Fire/Police Driver’s Simulator
Memorandum
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• Public Works Supervisor Training
• Back Injury Prevention
• Crime Scene Forensic Police Training Laboratory
• Major Crime Evidence Examination Area
• Storage for Fire & Police Shared Emergency Units
• Fire, Technical Rescue & HazMat Training Props
• Centralizes National Incident Management System (NIMS) Training for Region
• Regionalization allows for municipalities to share costs for major presentations
As a result of these types of services/activities, the City realizes other tangible and
intangible savings. For example, as a result of having a winter fire academy, the City is
able to process new firefighters in the winter instead of waiting three months for the
spring academy saving the City money in overtime costs. NIPSTA is the only place that
has a concrete driving pad for Snow Plow Driver Training.
A great benefit with NIPSTA has been their physical agility testing center. In past years,
the City has used James Park to hold physical agility testing for new candidates. This
testing process lasted two weeks and cost the City over $20,000 to host. With NIPSTA
having the facilities to host Candidate Physical Agility Testing (CPAT), the cost to the
City continues to drop. The last CPAT testing process cost the City $11,613 for 147
Candidates ($79/person). By hosting this process at NIPSTA, it also reduces City
exposure to work-related injuries as well as injuries to the candidates. Fire used the
CPAT process at NIPSTA again for the 2011 candidate hiring. However, the cost to the
City of Evanston will be zero. The candidates will be required to obtain the certification
at their own expense.
Since NIPSTA is able to host large class sizes, they held many of the mandatory NIMS
Training courses which saved the City travel expenses by hosting the classes in
Glenview. NIMS classes were attended by Fire, Police and Public Work Employees at
no cost to the City. In addition, all the other classes taken by both Fire Department and
Public Works employees are located in Glenview and provide savings in travel costs as
well.
Both the Fire & Police Departments have shared regional resources that are housed at
NIPSTA. NIPSTA is able to accommodate very large vehicles in a heated facility year
round while allowing for 24/7 access for emergency call outs. These vehicles include
the MABAS Division III Communication Vehicle, NIPAS Bear, Command Unit and
Armored Vehicle, Red Cross Emergency Response Unit, NORTAF Vehicles, Urban
Search & Rescue Vehicles (for State & Federal Call-Out) and others.
Public Works has used the programs for driver training, flaggers, construction and
OSHA training, public works supervisory academy training and back safety for Public
Works employees.
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Most of NIPSTA’s financial support is from its membership dues. If it were not for
communities supporting this facility, these type of training opportunities, services and
regional opportunities would not be available locally or at all (i.e. snow plow driver’s
training, technical rescue debris pile, vehicle resources within miles of Evanston).
Staff from the Fire Department and Public Works met to carefully review all options in its
recommendation to continue membership with NIPSTA. Staff feels that the regional
training concept is important to support and the tangible and intangible savings as well
as benefits are significant. Staff recommends that Council approve the continuation of
this membership to NIPSTA. Staff will be available to answer any questions that
Council might have at the Administration and Public Works Committee Meeting on April
23.
Attachment
NIPSTA Invoice
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For City Council meeting of April 23, 2012 Item A3.6
Business of the City by Motion: Renewal of Police Service Agreement with Motorola
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Rich Eddington, Chief of Police
Perry Polinski, Communications Coordinator
Subject: Renewal of Police Service Agreement with Motorola (Single Source)
Date: April 10, 2012
Recommended Action:
Staff from the Police Department recommends authorizing the City Manager to execute
renewal of the annual single source Service Agreement with Motorola, Inc. (1309 East
Algonquin Road., Schaumburg, IL) for the amount of $57,818.07. The Agreement is
effective from April 1, 2012 through December 31, 2012.
Funding Source:
Funding will be provided by the Emergency Telephone System, Service Agreements &
Contracts Account 5150.62509 with a budget of $76,000.
Summary:
Prior to construction of the existing 9-1-1 Center in 1994, Evanston had a conglomerate
of hardware. When a problem arose, it was difficult to pinpoint which vendor was
responsible for the correction. At the time, when the “new” 9-1-1 Center was being
designed, it was decided that Motorola would be the vendor of choice to avoid the
aforementioned “serviceability” issues. Therefore, the radio equipment, consoles, and
portables were all purchased from and installed by Motorola.
The core mission of the E9-1-1 Communications Center is to serve as the community’s
point of access to public safety resources and as a resource to public safety first
responders by providing information, additional resources, and communication links.
The Motorola Service Agreement maintains critical processes that support the mission
of the E9-1-1 Communications Center which includes radio equipment: consoles,
portables, and mobile (in-car) radios.
The 2010-11 Service Agreement with Motorola was $29,758.20. This was considerably
less than previous years due to newly installed equipment (which was part of the recent
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911 Center upgrades) still being under warranty. The cost to renew for 2012 is
$57,818.07, which reflects the new equipment coming off warranty (Effective: April 1st)
as well as a 3% discount. The term of this Service Agreement was adjusted to nine (9)
months to bring it in line with the City’s fiscal (calendar) year. This will result in a three
(3) month credit on the books which will be applied against the first quarterly invoice on
the new Service Agreement. Due to working with the Customer Support Manager to:
a) update our inventory, b) adjust the start/end dates, and c) negotiate a discount; the
paperwork was processed late which brought this agreement past the new 2010-11
Service Agreement end date of March 31, 2012. However, the vendor automatically
extended our Agreement so “service will not be shut off if the renewal is not active by
the end of March.” The Service Agreement and “Service Terms and Conditions” have
been reviewed by the Purchasing Manager and Law Department.
Legislative History:
FY12 Emergency Telephone System budget approved at the meeting of September 22,
2011.
Attachments
Service Agreement
Service Terms and Conditions
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SERVICES AGREEMENT
Attn: National Service Support/4th fl Contract Number: S00001018471
1301 East Algonquin Road Contract Modifier:
(800) 247-2346
Date: 03/14/2012
Company Name:Evanston Police Dept, City Of Required P.O.: No
Attn:PERRY POLINSKI Customer # : 1000195588
Billing Address:2100 Ridge Ave Bill to Tag # : 0002
City, State, Zip:Evanston, IL 60201 Contract Start Date: 04/01/2012
Customer Contact:Perry Polinski Contract End Date: 12/31/2012
Phone:(847) 866-5070 Anniversary Day: Mar 31st
Payment Cycle: QUARTERLY
PO # :
QTY MODEL/OPTION SERVICES DESCRIPTION MONTHLY
EXT
EXTENDED
AMT
***** Recurring Services *****
SVC01SVC1102C DISPATCH SERVICE $164.43 $1,479.87
1 SVC242AC DISPATCH CENTER LOCATION
12 SVC244AA CONVENTIONAL SITE
SVC02SVC0081A MISSION CONTROL $897.45 $8,077.05
1 DISPATCH CENTER LOCATION
SVC02SVC0082A SOFTWARE FIRMWARE SUPPORT $958.72 $8,628.48
1 DISPATCH CENTER LOCATION
SVC01SVC1101C INFRASTRUCTURE REPAIR WITH ADV REPL $764.64 $6,881.76
3 SVC261AA CONVENTIONAL SITE
8 SVC262AA CONVENTIONAL STATION
4 SVC264AA MCC7500-OPERATOR POSITIONS
1 SVC455AE DISPATCH CENTER LOCATION
SVC01SVC1104C TECHNICAL SUPPORT SERVICE $66.53 $598.77
3 SVC139AA CONVENTIONAL SITE
8 SVC140AA CONVENTIONAL STATION
4 SVC142AA MCC7500-OPERATOR POSITIONS
1 SVC455AE DISPATCH CENTER LOCATION
SVC01SVC1220C RADIO REPAIR SERVICE(RSA)$340.20 $3,061.80
108 SVC27AA XTS5000
SVC01SVC1405C NETWORK PREVENTATIVE MAINTENANCE A $192.29 $1,730.61
8 SVC212AA GROUND ACCESSIBLE STATION
4 SVC213AA GROUND ACCESSIBLE OP POSITIONS
9 SVC214AA GROUND ACCESSIBLE RECEIVER
4 SVC850AA SITE PM ACCESS A
SVC01SVC1410C ONSITE INFRASTRUCTURE RESPONSE $1,564.00 $14,076.00
3 SVC218AA CONVENTIONAL SITE
8 SVC219AA CONVENTIONAL STATION
4 SVC220AA MCC7500-OPERATOR POSITIONS
9 SVC221AA RECEIVER SITES
1 SVC986AA DISPATCH CENTER LOCATION
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SVC01SVC1423C LOCAL RADIO SUPPORT SERVICE $267.84 $2,410.56
108 SVC27AB XTS5000
SVC01SVC2007C SP - ONSITE INFRASTRUCTURE RESPONSE $876.90 $7,892.10
6 HP XW4600 WORKSTATION
SVC02SVC0029C SP - INFRASTRUCTURE REPAIR/ADVANCED
REPLACEMENT
$105.45 $949.05
1 PATRIOT ROUTER
SVC02SVC0039A SP-INFRASTRUCTURE SOFTWARE INSTALL $225.78 $2,032.02
1 PLANT PSAP
SPECIAL INSTRUCTIONS - ATTACH
STATEMENT OF WORK FOR PERFORMANCE DESCRIPTIONS
Subtotal - Recurring Services $6,424.23 $57,818.07
Subtotal - One-Time Event
Services $ .00 $ .00
Total $6,424.23 $57,818.07
Taxes --
Grand Total $6,424.23 $57,818.07
THIS SERVICE AMOUNT IS SUBJECT TO STATE AND LOCAL TAXING
JURISDICTIONS WHERE APPLICABLE, TO BE VERIFIED BY MOTOROLA.
Subcontractor(s)City State
MOTOROLA RADIO SUPPORT CENTER ELGIN IL
MOTOROLA SYSTEM SUPPORT CENTER ELGIN IL
MOTOROLA - STARCOM 21 (DO999)SCHAUMBU
RG
IL
MOTOROLA SYSTEM SUPPORT CTR-CALL
CENTER DO066
SCHAUMBU
RG
IL
MOTOROLA SYSTEM
SUPPORT-TECHNICAL SUPPORT DO068
SCHAUMBU
RG
IL
CHICAGO COMMUNICATIONS LLC ELMHURST IL
CHICAGO COMMUNICATIONS LLC ELMHURST IL
CHICAGO COMMUNICATIONS LLC ELMHURST IL
CASSIDIAN COMMUNICATIONS INC TEMECULA CA
CASSIDIAN COMMUNICATIONS INC TEMECULA CA
CHICAGO COMMUNICATIONS LLC ELMHURST IL
I received Statements of Work that describe the services provided on this Agreement. Motorola's Service Terms
and Conditions, a copy of which is attached to this Service Agreement, is incorporated herein by this reference.
AUTHORIZED CUSTOMER SIGNATURE TITLE DATE
CUSTOMER (PRINT NAME)
MOTOROLA REPRESENTATIVE(SIGNATURE)TITLE DATE
PATTY BLOCKER 847-683-9560
MOTOROLA REPRESENTATIVE(PRINT NAME) PHONE
Company Name: Evanston Police Dept, City Of
Contract Number: S00001018471
Contract Modifier:
Contract Start Date: 04/01/2012
Contract End Date: 12/31/2012
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Service Terms and Conditions
Motorola, Inc. (“Motorola”) and the customer named in this Agreement (“Customer”) hereby agree as
follows:
Section 1 APPLICABILITY
These Service Terms and Conditions apply to service contracts whereby Motorola will provide to
Customer either (1) maintenance, support, or other services under a Motorola Service Agreement, or (2)
installation services under a Motorola Installation Agreement.
Section 2 DEFINITIONS AND INTERPRETATION
2.1. “Agreement” means these Service Terms and Conditions; the cover page for the Service
Agreement or the Installation Agreement, as applicable; and any other attachments, all of which are
incorporated herein by this reference. In interpreting this Agreement and resolving any ambiguities, these
Service Terms and Conditions take precedence over any cover page, and the cover page takes
precedence over any attachments, unless the cover page or attachment states otherwise.
2.2. “Equipment” means the equipment that is specified in the attachments or is subsequently added
to this Agreement.
2.3. “Services” means those installation, maintenance, support, training, and other services described
in this Agreement.
Section 3 ACCEPTANCE
Customer accepts these Service Terms and Conditions and agrees to pay the prices set forth in the
Agreement. This Agreement becomes binding only when accepted in writing by Motorola. The term of
this Agreement begins on the “Start Date” indicated in this Agreement.
Section 4 SCOPE OF SERVICES
4.1. Motorola will provide the Services described in this Agreement or in a more detailed statement of
work or other document attached to this Agreement. At Customer’s request, Motorola may also provide
additional services at Motorola’s then-applicable rates for the services.
4.2. If Motorola is providing Services for Equipment, Motorola parts or parts of equal quality will be
used; the Equipment will be serviced at levels set forth in the manufacturer’s product manuals; and
routine service procedures that are prescribed by Motorola will be followed.
4.3. If Customer purchases from Motorola additional equipment that becomes part of the same
system as the initial Equipment, the additional equipment may be added to this Agreement and will be
billed at the applicable rates after the warranty for that additional equipment expires.
4.4. All Equipment must be in good working order on the Start Date or when additional equipment is
added to the Agreement. Upon reasonable request by Motorola, Customer will provide a complete serial
and model number list of the Equipment. Customer must promptly notify Motorola in writing when any
Equipment is lost, damaged, stolen or taken out of service. Customer’s obligation to pay Service fees for
this Equipment will terminate at the end of the month in which Motorola receives the written notice.
4.5. Customer must specifically identify any Equipment that is labeled intrinsically safe for use in
hazardous environments.
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4.6. If Equipment cannot, in Motorola’s reasonable opinion, be properly or economically serviced for
any reason, Motorola may modify the scope of Services related to that Equipment; remove that
Equipment from the Agreement; or increase the price to Service that Equipment.
4.7. Customer must promptly notify Motorola of any Equipment failure. Motorola will respond to
Customer's notification in a manner consistent with the level of Service purchased as indicated in this
Agreement.
Section 5 EXCLUDED SERVICES
5.1. Service excludes the repair or replacement of Equipment that has become defective or damaged
from use in other than the normal, customary, intended, and authorized manner; use not in compliance
with applicable industry standards; excessive wear and tear; or accident, liquids, power surges, neglect,
acts of God or other force majeure events.
5.2. Unless specifically included in this Agreement, Service excludes items that are consumed in the
normal operation of the Equipment, such as batteries or magnetic tapes.; upgrading or reprogramming
Equipment; accessories, belt clips, battery chargers, custom or special products, modified units, or
software; and repair or maintenance of any transmission line, antenna, microwave equipment, tower or
tower lighting, duplexer, combiner, or multicoupler. Motorola has no obligations for any transmission
medium, such as telephone lines, computer networks, the internet or the worldwide web, or for Equipment
malfunction caused by the transmission medium.
Section 6 TIME AND PLACE OF SERVICE
Service will be provided at the location specified in this Agreement. When Motorola performs service at
Customer’s location, Customer will provide Motorola, at no charge, a non-hazardous work environment
with adequate shelter, heat, light, and power and with full and free access to the Equipment. Waivers of
liability from Motorola or its subcontractors will not be imposed as a site access requirement. Customer
will provide all information pertaining to the hardware and software elements of any system with which the
Equipment is interfacing so that Motorola may perform its Services. Unless otherwise stated in this
Agreement, the hours of Service will be 8:30 a.m. to 4:30 p.m., local time, excluding weekends and
holidays. Unless otherwise stated in this Agreement, the price for the Services exclude any charges or
expenses associated with helicopter or other unusual access requirements; if these charges or expenses
are reasonably incurred by Motorola in rendering the Services, Customer agrees to reimburse Motorola
for those charges and expenses.
Section 7 CUSTOMER CONTACT
Customer will provide Motorola with designated points of contact (list of names and phone numbers) that
will be available twenty-four (24) hours per day, seven (7) days per week, and an escalation procedure to
enable Customer’s personnel to maintain contact, as needed, with Motorola.
Section 8 PAYMENT
Unless alternative payment terms are stated in this Agreement, Motorola will invoice Customer in
advance for each payment period. All other charges will be billed monthly, and Customer must pay each
invoice in U.S. dollars within twenty (20) days of the invoice date. Customer will reimburse Motorola for
all property taxes, sales and use taxes, excise taxes, and other taxes or assessments that are levied as a
result of Services rendered under this Agreement (except income, profit, and franchise taxes of Motorola)
by any governmental entity.
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Section 9 WARRANTY
Motorola warrants that its Services under this Agreement will be free of defects in materials and
workmanship for a period of ninety (90) days from the date the performance of the Services are
completed. In the event of a breach of this warranty, Customer’s sole remedy is to require Motorola to re-
perform the non-conforming Service or to refund, on a pro-rata basis, the fees paid for the non-
conforming Service. MOTOROLA DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED,
INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE.
Section 10 DEFAULT/TERMINATION
10.1. If either party defaults in the performance of this Agreement, the other party will give to the non-
performing party a written and detailed notice of the default. The non-performing party will have thirty
(30) days thereafter to provide a written plan to cure the default that is acceptable to the other party and
begin implementing the cure plan immediately after plan approval. If the non-performing party fails to
provide or implement the cure plan, then the injured party, in addition to any other rights available to it
under law, may immediately terminate this Agreement effective upon giving a written notice of termination
to the defaulting party.
10.2. Any termination of this Agreement will not relieve either party of obligations previously incurred
pursuant to this Agreement, including payments which may be due and owing at the time of termination.
All sums owed by Customer to Motorola will become due and payable immediately upon termination of
this Agreement. Upon the effective date of termination, Motorola will have no further obligation to provide
Services.
10.3 Customer may terminate this Agreement (in whole or in part) at any time. To exercise this right,
Customer must provide to Motorola formal written notice at least thirty (30) days in advance of the
effective date of the termination. The notice must explicitly state the effective date of the termination and
whether the contract termination is in whole or in part, and if in part, which part is being terminated. If
Customer exercises this right to terminate for convenience, it will be liable to pay Motorola for: 1) the
portion of the Contract Price attributable to the Equipment and/or Software delivered, and all services
performed, on or before the effective date of the termination; 2) for reasonable proposal or contract
preparation costs and expenses; and 3) costs and expenses that Motorola incurs as a result of the
termination of the Agreement, including but not limited to costs and expenses associated with
cancellation of subcontracts, restocking fees, and removal of installation or test equipment. If the portion
of the Contract Price and/or the recoverable costs and expenses attributable to the termination of the
Agreement are not readily ascertainable, Customer will be liable to pay Motorola for the reasonable value
of such Equipment, Software, services, costs and expenses. Notwithstanding the above, Customer shall
have no right to terminate this Agreement for the purpose of procuring any of the same or substantially
similar Equipment, Software, or services from another vendor, or if Motorola has given Customer a notice
of default and such default has not been cured.
Section 11 LIMITATION OF LIABILITY
Except for personal injury or death, Motorola's total liability, whether for breach of contract, warranty,
negligence, strict liability in tort, or otherwise, will be limited to the direct damages recoverable under law,
but not to exceed the price of twelve (12) months of Service provided under this Agreement. ALTHOUGH
THE PARTIES ACKNOWLEDGE THE POSSIBILITY OF SUCH LOSSES OR DAMAGES, THEY AGREE
THAT MOTOROLA WILL NOT BE LIABLE FOR ANY COMMERCIAL LOSS; INCONVENIENCE; LOSS
OF USE, TIME, DATA, GOOD WILL, REVENUES, PROFITS OR SAVINGS; OR OTHER SPECIAL,
INCIDENTAL, INDIRECT, OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED TO OR ARISING
FROM THIS AGREEMENT OR THE PERFORMANCE OF SERVICES BY MOTOROLA PURSUANT TO
THIS AGREEMENT. No action for contract breach or otherwise relating to the transactions contemplated
by this Agreement may be brought more than one (1) year after the accrual of the cause of action, except
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for money due upon an open account. This limitation of liability will survive the expiration or termination
of this Agreement and applies notwithstanding any contrary provision.
Section 12 EXCLUSIVE TERMS AND CONDITIONS
12.1. This Agreement supersedes all prior and concurrent agreements and understandings between
the parties, whether written or oral, related to the Services, and there are no agreements or
representations concerning the subject matter of this Agreement except for those expressed herein. The
Agreement may not be amended or modified except by a written agreement signed by authorized
representatives of both parties.
12.2. Customer agrees to reference this Agreement on any purchase order issued in furtherance of this
Agreement, however, an omission of the reference to this Agreement will not affect its applicability. In no
event will either party be bound by any terms contained in a Customer purchase order,
acknowledgement, or other writings unless: the purchase order, acknowledgement, or other writing
specifically refers to this Agreement; clearly indicate the intention of both parties to override and modify
this Agreement; and the purchase order, acknowledgement, or other writing is signed by authorized
representatives of both parties.
Section 13 PROPRIETARY INFORMATION; CONFIDENTIALITY; INTELLECTUAL PROPERTY
RIGHTS
13.1. Any information or data in the form of specifications, drawings, reprints, technical information or
otherwise furnished to Customer under this Agreement will remain Motorola’s property, will be deemed
proprietary, will be kept confidential, and will be promptly returned at Motorola's request. Customer may
not disclose, without Motorola's written permission or as required by law, any confidential information or
data to any person, or use confidential information or data for any purpose other than performing its
obligations under this Agreement. The obligations set forth in this Section survive the expiration or
termination of this Agreement.
13.2. Unless otherwise agreed in writing, no commercial, financial or technical information disclosed in
any manner or at any time by Customer to Motorola will be deemed secret or confidential. Motorola will
have no obligation to provide Customer with access to its confidential and proprietary information,
including cost and pricing data.
13.3. This Agreement does not grant directly or by implication, estoppel, or otherwise, any ownership
right or license under any Motorola patent, copyright, trade secret, or other intellectual property, including
any intellectual property created as a result of or related to the Equipment sold or Services performed
under this Agreement.
Section 14 FCC LICENSES AND OTHER AUTHORIZATIONS
Customer is solely responsible for obtaining licenses or other authorizations required by the Federal
Communications Commission or any other federal, state, or local government agency and for complying
with all rules and regulations required by governmental agencies. Neither Motorola nor any of its
employees is an agent or representative of Customer in any governmental matters.
Section 15 COVENANT NOT TO EMPLOY
During the term of this Agreement and continuing for a period of two (2) years thereafter, Customer will
not hire, engage on contract, solicit the employment of, or recommend employment to any third party of
any employee of Motorola or its subcontractors without the prior written authorization of Motorola. This
provision applies only to those employees of Motorola or its subcontractors who are responsible for
rendering services under this Agreement. If this provision is found to be overly broad under applicable
law, it will be modified as necessary to conform to applicable law.
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Section 16 MATERIALS, TOOLS AND EQUIPMENT
All tools, equipment, dies, gauges, models, drawings or other materials paid for or furnished by Motorola
for the purpose of this Agreement will be and remain the sole property of Motorola. Customer will
safeguard all such property while it is in Customer’s custody or control, be liable for any loss or damage
to this property, and return it to Motorola upon request. This property will be held by Customer for
Motorola’s use without charge and may be removed from Customer’s premises by Motorola at any time
without restriction.
Section 17 GENERAL TERMS
17.1. If any court renders any portion of this Agreement unenforceable, the remaining terms will
continue in full force and effect.
17.2. This Agreement and the rights and duties of the parties will be governed and interpreted in
accordance with the laws of the State in which the Services are performed.
17.3. Failure to exercise any right will not operate as a waiver of that right, power, or privilege.
17.4. Neither party is liable for delays or lack of performance resulting from any causes that are beyond
that party’s reasonable control, such as strikes, material shortages, or acts of God.
17.5. Motorola may assign its rights and obligations, and may subcontract any portion of its
performance, under this Agreement.
17.6. THIS AGREEMENT WILL RENEW, FOR AN ADDITIONAL ONE (1) YEAR TERM, ON EVERY
ANNIVERSARY OF THE START DATE UNLESS EITHER THE COVER PAGE SPECIFICALLY STATES
A TERMINATION DATE OR ONE PARTY NOTIFIES THE OTHER IN WRITING OF ITS INTENTION TO
DISCONTINUE THE AGREEMENT NOT LESS THAN THIRTY (30) DAYS OF THAT ANNIVERSARY
DATE. At the anniversary date, Motorola may adjust the price of the Services to reflect its current rates.
17.7. If Motorola provides Services after the termination or expiration of this Agreement, the terms and
conditions in effect at the time of the termination or expiration will apply to those Services and Customer
agrees to pay for those services on a time and materials basis at Motorola’s then effective hourly rates.
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For the City Council Meeting of May 10, 2010 Item #
For City Council Meeting of April 23, 2012 Item A3.7
Business of the City by Motion: Twenty (20) Replacement Vehicle Purchases
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
Lonnie Jeschke, Manager Fleet Services
Subject: Purchase of Twenty (20) Replacement Vehicles for Various Departments
Date: April 6, 2012
Recommended Action:
Staff recommends City Council approval to purchase twenty (20) replacement vehicles
for various Departments in the amount of $441,689.54 from Currie Motors, 9423 W.
Lincoln Hwy., Frankfort, Illinois 60423.
Funding Source:
Funding will be from the Equipment Replacement Fund 7780.65550.
FY2012 Approved Equipment Replacement Fund Budget $2,400,000
Additional Fleet Funding Approved April 10, 2012 $1,100,000
Expenditures Approved April 10, 2012 ($1,387,329)
Expenditure Recommended April 23, 2012 ($ 441,690)
Remaining 2012 Revised Budget $1,670,981
Memorandum
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2
Summary:
The details of the vehicles to be replaced are listed below:
Division
Unit #
Description
Model
Year
Condition
Original
Purchase
Price
L.T.D.
Repair
$$’s
Parking
Enforcement
101 Jeep 1999 Very Poor $25,127 $41,869
Parking
Enforcement
103 Jeep 2003 Poor $26,805 $27,052
Parking
Enforcement
104 Jeep 2003 Very Poor $26,805 $45,306
Parking
Enforcement
107 Jeep 2003 Poor $26,805 $27,793
Parking
Enforcement
109 Jeep 2003 Very Poor $26,805 $25,289
Parking
Enforcement
112 Jeep 2003 Very Poor $26,805 $32,436
Parking
Enforcement
113 Jeep 2003 Poor $26,805 $27,914
Parking
Enforcement
114 Jeep 2003 Very Poor $26,805 $45,244
Parking
Enforcement
115 Jeep 1999 Very Poor $26,126 $33,360
E.P.D. 22 Ford Crown
Vic
2004 Very Poor $23,732 $29,220
E.P.D. 72 Ford Crown
Vic 2004 Poor $23,732 $19,553
E.P.D. 78 Ford Crown
Vic 2004 Poor $23,732 $22,285
E.P.D. 82 Ford Crown
Vic 2006 Poor $23,180 $16,059
E.P.D. 25 Ford Crown
Vic 2004 Very Poor $23,732 $27,303
E.P.D. 64 Ford Crown
Vic 2003 Poor $22,717 $20,292
E.P.D. 71 Ford Crown
Vic 2003 Poor $23,009 $19,553
E.P.D. 86 Ford Crown
Vic 2003 Very Poor $23,009 $25,920
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E.P.D. 50 Ford Crown
Vic 2009 Poor $23,861 $18,956
E.P.D. 51 Ford Crown
Vic 2009 Very Poor $23,861 $27,502
E.P.D. 67 Ford Crown
Vic 2009 Poor $23,861 $20,292
The recommended replacement unit purchases are as follows:
Division Unit
#
Replacement
Description
Model
Year
Purchase
Price
Type of
Bid
Vendor
Parking
Enforcement
101 Ford Escape 2013 $20,673.00 NWMC Currie
Motors
Parking
Enforcement
103 Ford Escape 2013 $20,673.00 NWMC Currie
Motors
Parking
Enforcement
104 Ford Focus 2012 $14,030.14 NWMC Currie
Motors
Parking
Enforcement
107 Ford Focus 2012 $14,030.14 NWMC Currie
Motors
Parking
Enforcement
109 Ford Focus 2012 $14,030.14 NWMC Currie
Motors
Parking
Enforcement
112 Ford Focus 2012 $14,030.14 NWMC Currie
Motors
Parking
Enforcement
113 Ford Focus 2012 $14,030.14 NWMC Currie
Motors
Parking
Enforcement
114 Ford Focus 2012 $14,030.14 NWMC Currie
Motors
Parking
Enforcement
115 Ford Focus 2012 $14,030.14 NWMC Currie
Motors
E.P.D. 22 Ford
Interceptor
2013 $26,967.39 NWMC Currie
Motors
E.P.D. 72 Ford
Interceptor
2013 $26,967.39 NWMC Currie
Motors
E.P.D. 78 Ford
Interceptor
2013 $26,967.39 NWMC Currie
Motors
E.P.D. 82 Ford
Interceptor
2013 $26,967.39 NWMC Currie
Motors
E.P.D. 25 Ford
Interceptor
2013 $26,692.00 NWMC Currie
Motors
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E.P.D. 64 Ford
Interceptor
2013 $26,692.00 NWMC Currie
Motors
E.P.D. 71 Ford
Interceptor
2013 $26,692.00 NWMC Currie
Motors
E.P.D. 86 Ford
Interceptor
2013 $26,692.00 NWMC Currie
Motors
E.P.D. 50 Chevy Tahoe 2012 $30,865.00 NWMC Currie
Motors
E.P.D. 51 Chevy Tahoe 2012 $30,865.00 NWMC Currie
Motors
E.P.D. 67 Chevy Tahoe 2012 $25,765.00 NWMC Currie
Motors
The vehicles listed for replacement support daily Police, Parking Enforcement, Fire and
other Departmental activities. The replacement of these vehicles is crucial for safe,
reliable, and cost effective operations on a daily basis.
The Northwest Municipal Conference Suburban Purchasing Cooperative Competitive
Bid (SPC) will be utilized for the purchase of these twenty (20) replacement vehicles.
There are no Evanston based businesses that can provide these types of vehicles or
equipment that fit the City’s business requirements and needs.
These vehicles meet or exceed the present 2010 EPA Emission Standards. In addition,
all of these units will be fueled with a B-20 bio-diesel blend of fuel. Twelve (12) of these
vehicle replacements in various departments will be 4-cylinder engines versus 6-
cylinder engines and eight (8) of the eleven (11) police replacement vehicles will be 6-
cylinder engines versus 8-cylinder engines so that increased miles per gallon driven
while at the same time decreased emissions can be achieved with resulting cost
reductions in on-going operations for all departmental vehicle replacements. The seven
(7) Ford Focuses are E.P.A. Green Certified Vehicles. Lastly, this purchase will also
allow for the reduction of three (3) units in Parking Enforcement (“City-Wide Right-Sizing
Initiative”) with no impact to services or revenue generation.
Attachments
Specifications for 20 Vehicle purchases.
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For City Council meeting of April 23, 2012 Item A3.8
Business of the City by Motion: 2012 Water Main & CIP Street Resurfacing
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Dave Stoneback, Director of Utilities
Sat Nagar, P.E., Senior Engineer, Engineering Division
Subject: Contract award for 2012 Water Main Replacement and Capital
Improvement Fund Street Resurfacing Project
Date: April 13, 2012
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract for
2012 Water Main Replacement and Capital Improvement Fund Street Resurfacing
Project (Bid 12-126) to Glenbrook Excavating & Contracting Inc. (20389 Weiland Road,
Prairie View, IL 60069) in the amount of $2,997,045.66.
Funding Source:
Funding will be provided by the Water Fund $2,603,528.56 (733086.65515), Sewer
Fund $122,970 (7420.65515) and CIP Street Resurfacing Fund $270,547.10
(415857.65515).
Summary
The two main funding sources for the Street Resurfacing Program are the Motor Fuel
Tax (MFT) fund and the Capital Improvement Program (CIP) fund. The water main
replacement is based on the water main breaks and condition of the water main in the
street. The list of the water mains to be replaced is developed by the Utilities
Department. Sewer funds are used for sewer improvements and water funds are used
for water main replacement and street paving over the utility trench.
The street segments were selected based on the City’s pavement management
program, aldermanic requests, citizen input, and field survey conducted by staff. As
part of the CIP street resurfacing program, deteriorated street segments are improved
with new curb, stabilized base material (as needed) and new asphalt pavement surface.
Accessible ramps are also built at the street intersections. Before street improvements
are completed, underground utilities, water main, and sewers are upgraded. The
Memorandum
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existing water mains on Bradley Place, Isabella Street, McDaniel Avenue, Nathaniel
Place, Pitner Avenue and Prospect Avenue are replaced and half the street is patched
over the water main trench. The existing water mains on Ashland Avenue, Elmwood
Avenue, and Greenleaf Street are replaced and full street width is paved. A location
map showing the water main replacement & street resurfacing project is attached. The
street improvements are completed each year throughout the City with construction
plans prepared by the Engineering staff. The program is administered in accordance
with Illinois Department of Transportation (IDOT) standards. The construction
engineering is also performed in-house by the Engineering staff.
The bid documents were prepared and sent to several potential bidders. The project
was bid in March and advertised in the Chicago Tribune. The project was also
published in the State Contractors Bulletin and on Demand Star. The bids were opened
on April 3, 2012.
Bids were submitted by Glenbrook Excavating & Contracting Inc., Prairie View, A. Lamp
Concrete Contractors, Schaumburg, and Bolder Contractors Inc., Deerfield. The bid
results are correct and in order. A copy of the bid tabulation is enclosed for your review.
CONTRACTOR
BID PRICE
Glenbrook Excavating & Contracting Inc. $2,997,045.66
A. Lamp Concrete Contractors $3,128,009.80
Bolder Contractors $3,690,065.36
The engineer’s estimate for this project is $3,427,103.50. The City’s estimate is based
on previous year’s prices considering price increases to account for inflation.
Competitive bids on this resurfacing project and others in the area are coming in lower
than the engineer’s estimate due in large part to the current economy.
The first low bid contractor, Glenbrook Excavating & Contracting Inc., is in compliance
with the M/W/EBE goal of the City. They are satisfying their M/W/EBE goal by having
Ozinga Chicago RMC, Inc. (Evanston Business), Jalpa Construction Corporation,
Marking Specialists Corporation, Truck King Hauling Contractors, Inc., (certified MBE
Firms), Roughneck Concrete Drilling and Sawing and RA Seaton Contractor Services
(both certified WBE Firms) as subcontractors. The total value of the estimated
M/W/EBE subcontracted work is 31.12% of the total contract amount. The M/W/EBE
schedule and supporting documentation has been reviewed and approved by the City
Manager’s office, as indicated in the attached memo.
Glenbrook Excavating & Contracting Inc. has worked with the City before on similar
projects and completed work on time and within budget.
Attachments:
Bid Tab
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Location Map
M/W/EBE Memo
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DATE: April 3, 2012
TIME: 2:00 P.M.
ATTENDED BY: PC, SN
UNIT UNIT UNIT UNIT
PRICE PRICE PRICE PRICE
1 Temporary Fence Foot 14,642 $2.00 $29,284.00 $1.00 $14,642.00 $0.10 $1,464.20 $1.00 $14,642.00
2 Tree Trunk Protection Each 168 $200.00 $33,600.00 $75.00 $12,600.00 $50.00 $8,400.00 $80.00 $13,440.00
3 Earth Saw Cuts of Tree Roots (Root Prunning)Foot 10,146 $3.50 $35,511.00 $2.00 $20,292.00 $0.10 $1,014.60 $2.00 $20,292.00
4 Thermoplastic Pavement Marking Line-4”Foot 360 $1.00 $360.00 $1.15 $414.00 $3.00 $1,080.00 $1.00 $360.00
5 Thermoplastic Pavement Marking Line-6”Foot 786 $1.50 $1,179.00 $1.75 $1,375.50 $3.50 $2,751.00 $1.20 $943.20
6 Thermoplastic Pavement Marking Line-8”Foot 779 $2.00 $1,558.00 $2.30 $1,791.70 $4.00 $3,116.00 $1.50 $1,168.50
7 Thermoplastic Pavement Marking Line-12"Foot 580 $3.00 $1,740.00 $3.50 $2,030.00 $6.00 $3,480.00 $2.00 $1,160.00
8 Thermoplastic Pavement Marking Line-24”Foot 367 $4.00 $1,468.00 $7.00 $2,569.00 $10.00 $3,670.00 $4.00 $1,468.00
9 Detector Loop Replacement Foot 120 $50.00 $6,000.00 $20.00 $2,400.00 $40.00 $4,800.00 $30.00 $3,600.00
10 Combined Sewers, 10", Special (D.I.P., Cl. 52)Foot 6 $110.00 $660.00 $95.00 $570.00 $150.00 $900.00 $290.00 $1,740.00
11 Storm Sewers, 12", Special (D.I.P., Cl. 52)Foot 3 $100.00 $300.00 $150.00 $450.00 $165.00 $495.00 $350.00 $1,050.00
12 Storm Sewers, 10", Special (D.I.P., Cl. 52)Foot 15 $95.00 $1,425.00 $150.00 $2,250.00 $125.00 $1,875.00 $290.00 $4,350.00
13 Storm Sewers, 8", Special (D.I.P., Cl. 52)Foot 222 $90.00 $19,980.00 $100.00 $22,200.00 $85.00 $18,870.00 $160.00 $35,520.00
14 Earth Excavation Cu.Yd.195 $50.00 $9,750.00 $25.00 $4,875.00 $15.00 $2,925.00 $50.00 $9,750.00
15 Trench Backfill Cu.Yd.4,925 $30.00 $147,750.00 $30.00 $147,750.00 $15.00 $73,875.00 $16.00 $78,800.00
16 Granular Backfill Ton 1,416 $30.00 $42,480.00 $0.01 $14.16 $1.00 $1,416.00 $0.01 $14.16
17 Sub-Base Granular Material, Type B (Temporary Use)Cu.Yd.825 $30.00 $24,750.00 $1.00 $825.00 $1.00 $825.00 $1.00 $825.00
18 Furnishing and Placing Topsoil, 3”Sq.Yd.2,657 $4.00 $10,628.00 $4.00 $10,628.00 $2.00 $5,314.00 $4.00 $10,628.00
19 Sodding, Salt Tolerant Sq.Yd.2,657 $7.00 $18,599.00 $7.50 $19,927.50 $6.00 $15,942.00 $9.00 $23,913.00
20 Aggregate Base Course, Type B, 4”Sq.Yd.175 $4.00 $700.00 $12.00 $2,100.00 $5.00 $875.00 $16.00 $2,800.00
21 Aggregate Base Course, Type B, 6”Sq.Yd.20 $6.00 $120.00 $20.00 $400.00 $7.00 $140.00 $22.00 $440.00
22 HES PCC Base Course Widening, 9”Sq.Yd.50 $55.00 $2,750.00 $52.65 $2,632.50 $50.00 $2,500.00 $80.00 $4,000.00
23 Bituminous Material (Prime Coat)Gal.2,299 $2.00 $4,598.00 $2.70 $6,207.30 $2.00 $4,598.00 $3.00 $6,897.00
24 Aggregate (Prime Coat)Ton 56 $25.00 $1,400.00 $1.00 $56.00 $1.00 $56.00 $50.00 $2,800.00
25 Mixture for Cracks, Joints and Flangeways Ton 12 $350.00 $4,200.00 $100.00 $1,200.00 $50.00 $600.00 $500.00 $6,000.00
26 Leveling Binder, (Mach Meth) N50 (IL 9.5mm)Ton 981 $80.00 $78,480.00 $86.20 $84,562.20 $80.00 $78,480.00 $78.00 $76,518.00
27 Hot-Mix Asphalt Surface Course, Mix"C", N50(IL 9.5mm)Ton 1,605 $82.00 $131,610.00 $83.25 $133,616.25 $88.00 $141,240.00 $90.00 $144,450.00
28 Incidental Hot-Mix Asphalt Surfacing Ton 167 $200.00 $33,400.00 $225.00 $37,575.00 $110.00 $18,370.00 $200.00 $33,400.00
29 PCC Driveway Pavement, 6”Sq.Yd.61 $50.00 $3,050.00 $39.90 $2,433.90 $45.00 $2,745.00 $90.00 $5,490.00
30 PCC Driveway Pavement, 8”Sq.Yd.107 $55.00 $5,885.00 $43.25 $4,627.75 $50.00 $5,350.00 $98.00 $10,486.00
31 PCC Sidewalk, 5”Sq.Ft. 16,955 $4.30 $72,906.50 $5.75 $97,491.25 $4.00 $67,820.00 $6.00 $101,730.00
32 Hot-Mix Asphalt Surface Removal (Variable Depth)Sq.Yd. 18,739 $3.30 $61,838.70 $3.35 $62,775.65 $3.00 $56,217.00 $3.00 $56,217.00
33 Pavement Removal Sq.Yd.27 $17.00 $459.00 $25.00 $675.00 $15.00 $405.00 $20.00 $540.00
34 Driveway Pavement Removal Sq.Yd.252 $15.00 $3,780.00 $15.00 $3,780.00 $15.00 $3,780.00 $20.00 $5,040.00
35 Curb Removal Foot 1,673 $5.00 $8,365.00 $5.00 $8,365.00 $3.00 $5,019.00 $5.00 $8,365.00
36 Combination Curb and Gutter Removal Foot 2,432 $5.00 $12,160.00 $5.00 $12,160.00 $3.00 $7,296.00 $5.00 $12,160.00
37 Sidewalk Removal Sq.Ft. 17,491 $1.30 $22,738.30 $2.00 $34,982.00 $1.00 $17,491.00 $1.50 $26,236.50
38 Class B Patches, Special, 9” (HES)Sq.Yd.305 $85.00 $25,925.00 $77.75 $23,713.75 $50.00 $15,250.00 $90.00 $27,450.00
39 Class D Patches, Special, 9”Sq.Yd.30 $80.00 $2,400.00 $110.00 $3,300.00 $85.00 $2,550.00 $120.00 $3,600.00
40 Fiberglass Fabric Repair System Sq.Yd.2,356 $55.00 $129,580.00 $40.00 $94,240.00 $40.00 $94,240.00 $38.00 $89,528.00
41 Full Depth Patches, Special, 11”Sq.Yd.5,047 $60.00 $302,820.00 $60.00 $302,820.00 $45.00 $227,115.00 $65.00 $328,055.00
42 Water Main, 12" (D.I.P., Cl. 52), Push Joint Foot 832 $120.00 $99,840.00 $165.00 $137,280.00 $100.00 $83,200.00 $170.00 $141,440.00
43 Water Main, 12" (D.I.P., Cl. 52), Directionally Drilled Foot 735 $240.00 $176,400.00 $200.00 $147,000.00 $155.00 $113,925.00 $230.00 $169,050.00
44 Water Main, 10" (D.I.P., Cl. 54), Push Joint Foot 1,043 $130.00 $135,590.00 $145.00 $151,235.00 $115.00 $119,945.00 $170.00 $177,310.00
45 Water Main, 10" (D.I.P., Cl. 52), Push Joint Foot 43 $110.00 $4,730.00 $130.00 $5,590.00 $95.00 $4,085.00 $160.00 $6,880.00
46 Water Main, 8" (D.I.P., Cl. 54), Push Joint Foot 2,640 $120.00 $316,800.00 $115.00 $303,600.00 $95.00 $250,800.00 $160.00 $422,400.00
47 Water Main, 8" (D.I.P., Cl. 52), Push Joint Foot 1,380 $100.00 $138,000.00 $100.00 $138,000.00 $85.00 $117,300.00 $150.00 $207,000.00
48 Water Main, 8" (D.I.P., Cl. 52), Directionally Drilled Foot 507 $200.00 $101,400.00 $155.00 $78,585.00 $145.00 $73,515.00 $200.00 $101,400.00
49 Water Main, 6" (D.I.P., Cl. 54), Push Joint Foot 419 $110.00 $46,090.00 $105.00 $43,995.00 $85.00 $35,615.00 $150.00 $62,850.00
50 Water Main, 6" (D.I.P., Cl. 52), Push Joint Foot 142 $90.00 $12,780.00 $100.00 $14,200.00 $75.00 $10,650.00 $140.00 $19,880.00
51 Water Service Line, 2" Diameter or Less, Short, Complete Each 46 $1,800.00 $82,800.00 $1,500.00 $69,000.00 $2,000.00 $92,000.00 $1,200.00 $55,200.00
52 Water Service Line, 2" Diameter or Less, Long, Complete Each 89 $2,200.00 $195,800.00 $2,000.00 $178,000.00 $2,350.00 $209,150.00 $1,800.00 $160,200.00
53 Water Service Line, 4" Diameter or Greater, WM Pipe, Valves and Valve Boxes, CompleteEach 7 $5,000.00 $35,000.00 $2,800.00 $19,600.00 $4,000.00 $28,000.00 $7,000.00 $49,000.00
54 8" Pressure Tap, 10"x8" Tapping Sleeve, 8" Tapping Valve, Complete Each 2 $6,000.00 $12,000.00 $4,500.00 $9,000.00 $8,500.00 $17,000.00 $8,000.00 $16,000.00
55 Water Valve, 12"Each 3 $3,500.00 $10,500.00 $3,000.00 $9,000.00 $4,500.00 $13,500.00 $5,000.00 $15,000.00
56 Water Valve, 10"Each 6 $3,000.00 $18,000.00 $2,500.00 $15,000.00 $3,500.00 $21,000.00 $4,000.00 $24,000.00
57 Water Valve, 8"Each 16 $2,500.00 $40,000.00 $1,550.00 $24,800.00 $2,350.00 $37,600.00 $2,200.00 $35,200.00
58 Water Valve, 6"Each 6 $2,000.00 $12,000.00 $1,250.00 $7,500.00 $2,000.00 $12,000.00 $1,800.00 $10,800.00
59 Viton or FKM Gaskets, Various Sizes, Complete, As Needed Each 26 $300.00 $7,800.00 $345.00 $8,970.00 $10.00 $260.00 $1,600.00 $41,600.00
60 Fire Hydrant, WM Pipe, Auxiliary Valve and Valve Box, Complete Each 23 $4,000.00 $92,000.00 $3,500.00 $80,500.00 $4,000.00 $92,000.00 $6,500.00 $149,500.00
61 Adjusting Sanitary Sewers, 8" Diameter or Less Each 50 $250.00 $12,500.00 $60.00 $3,000.00 $65.00 $3,250.00 $100.00 $5,000.00
62 High Capacity Inlet, 2'x3', Type M6 Grate (Vane), Curb Back Height (3.50"-9.00"), EJIW 7035Each 2 $2,500.00 $5,000.00 $2,000.00 $4,000.00 $2,000.00 $4,000.00 $2,500.00 $5,000.00
63 Inlets, Type A, Type 1 Frame, Open Lid (36" Depth)Each 4 $1,500.00 $6,000.00 $1,100.00 $4,400.00 $1,325.00 $5,300.00 $2,000.00 $8,000.00
64 Catch Basins, Type A, 4' Diameter, Type 1 Frame, Open Lid Each 5 $3,000.00 $15,000.00 $2,400.00 $12,000.00 $2,150.00 $10,750.00 $3,000.00 $15,000.00
65 Manholes, Type A, 4' Diameter, Type 1 Frame, Closed Lid Each 1 $3,000.00 $3,000.00 $2,000.00 $2,000.00 $2,750.00 $2,750.00 $4,500.00 $4,500.00
66 Valve Vaults, Type A, 5' Diameter, Type 1 Frame, Closed Lid Each 27 $3,000.00 $81,000.00 $2,350.00 $63,450.00 $2,500.00 $67,500.00 $1,800.00 $48,600.00
67 Valve Box, Complete Each 4 $400.00 $1,600.00 $275.00 $1,100.00 $450.00 $1,800.00 $500.00 $2,000.00
68 Catch Basins To Be Adjusted Each 1 $400.00 $400.00 $300.00 $300.00 $350.00 $350.00 $900.00 $900.00
69 Manholes To Be Adjusted Each 4 $425.00 $1,700.00 $300.00 $1,200.00 $400.00 $1,600.00 $400.00 $1,600.00
70 Valve Boxes To Be Adjusted Each 3 $350.00 $1,050.00 $115.00 $345.00 $250.00 $750.00 $400.00 $1,200.00
71 Catch Basins To Be Reconstructed Each 8 $1,250.00 $10,000.00 $1,000.00 $8,000.00 $650.00 $5,200.00 $1,200.00 $9,600.00
72 Manholes To Be Reconstructed Each 14 $1,250.00 $17,500.00 $1,000.00 $14,000.00 $800.00 $11,200.00 $1,200.00 $16,800.00
73 Removing Inlets Each 2 $200.00 $400.00 $250.00 $500.00 $200.00 $400.00 $200.00 $400.00
74 Removing Catch Basins Each 8 $300.00 $2,400.00 $550.00 $4,400.00 $350.00 $2,800.00 $200.00 $1,600.00
75 Removing Valve Vaults Each 20 $300.00 $6,000.00 $500.00 $10,000.00 $300.00 $6,000.00 $400.00 $8,000.00
76 Removing Valve Boxes Each 19 $200.00 $3,800.00 $100.00 $1,900.00 $125.00 $2,375.00 $300.00 $5,700.00
77 Removing Fire Hydrants Each 12 $600.00 $7,200.00 $500.00 $6,000.00 $550.00 $6,600.00 $500.00 $6,000.00
78 Frames and Lids, Type-1, Open Lid Each 19 $350.00 $6,650.00 $325.00 $6,175.00 $425.00 $8,075.00 $200.00 $3,800.00
79 Frames and Lids, Type-1, Closed Lid Each 17 $350.00 $5,950.00 $325.00 $5,525.00 $425.00 $7,225.00 $200.00 $3,400.00
80 Concrete Curb, Type B (AEP-Modified)Foot 1,569 $20.00 $31,380.00 $22.85 $35,851.65 $18.00 $28,242.00 $20.00 $31,380.00
81 Combination Concrete Curb & Gutter, Type B6.12 (AEP-Modified)Foot 1,641 $21.00 $34,461.00 $23.95 $39,301.95 $18.00 $29,538.00 $22.00 $36,102.00
82 Detectable Warnings Sq.Ft.1,367 $35.00 $47,845.00 $28.95 $39,574.65 $30.00 $41,010.00 $21.00 $28,707.00
83 Pavers Removal and Replacement Sq. Ft.70 $15.00 $1,050.00 $20.00 $1,400.00 $25.00 $1,750.00 $35.00 $2,450.00
84 Street Sweeping Each 63 $500.00 $31,500.00 $150.00 $9,450.00 $50.00 $3,150.00 $250.00 $15,750.00
85 Exploration Trench, D < 10 ft.Each 20 $500.00 $10,000.00 $450.00 $9,000.00 $25.00 $500.00 $900.00 $18,000.00
86 Pre and Post Construction Sub-Surface Videotaping Lump Sum 1 $50,000.00 $50,000.00 $64,000.00 $64,000.00 $70,000.00 $70,000.00 $31,000.00 $31,000.00
87 Traffic Control and Protection Lump Sum 1 $160,000.00 $160,000.00 $11,000.00 $11,000.00 $500,000.00 $500,000.00 $314,000.00 $314,000.00
88 Construction Layout Lump Sum 1 $40,000.00 $40,000.00 $11,000.00 $11,000.00 $70,000.00 $70,000.00 $25,000.00 $25,000.00
$3,427,103.50 $2,997,045.66 $3,128,009.80 $3,690,065.36
$2,997,045.66 $3,128,009.80 $3,690,065.36
QUANTITY TOTAL TOTAL
TOTAL BID AS READ
AS CORRECTED
ITEM
NUMBER ITEM UNIT TOTAL
CITY OF EVANSTON
TABULATION OF BIDS FOR
2012 WATER MAIN AND STREET IMPROVEMENT PROJECT, PW-RS-1202
APPROVED
ENGINEER'S
ESTIMATE
NAME AND ADDRESS OF BIDDERS
1350 N. Old Rand Road,
Wauconda, IL., 60084
800 W. Irving Park Road,
Schaumburg, IL 60193
Glenbrook Ex. & Conc., Inc.A. Lamp Concrete Contractors, Inc Bolder Contractors, Inc.
TOTAL
440 Lake Cook Road, Unit 3B
Deerfield, IL 60015
TOTAL
X:\Construction Specifications\Construction Forms\CIP\BID TAB PW-RS-1202102 of 400
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2000 3200310021001800130014008006004002012 Water Main Replacement & Street ResurfacingProject PW-RS-1202
4/11/2012
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
WaterMainResurfacing2012.mxd
City of Evanston Department of Public Works
Water Main Projects
Water Main Improvement with Trench Patching
Water Main Improvement with Resurfacing
Street Resurfacing
Main Road
Local Street
Railroad
Water
City Boundary
0 0.5 10.25
Mile
* Oak Avenue south of Dempster
is street resurfacing only
*
*
103 of 400
Bid No. 126, 2012 Water Main & Street Resurfacing Project, M/W/EBE Compliance Approval, Glenbrook Excavating and
Concrete Inc., 4-13-12
To: Suzette Robinson, Public Works Director
From: Joseph McRae, Deputy City Manager
Subject: Bid No. 126, 2012 Water Main & Street Resurfacing Project
Date: April 13, 2012
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City’s goal is to have general contractors utilize
M/W/EBEs to perform no less than 25% of the awarded contract. With regard to
Bid No. 126, 2012 Water Main and Street Resurfacing project, Glenbrook
Excavating and Concrete, Inc. is found to be in initial compliance with the goal by
subcontracting approximately 31% of the contract work to certified MWEBE’s.
Glenbrook Excavating and Concrete, Inc. total base bid is $ 2,997,045.66 and will
receive 31.1% credit.
Name of M/W/EBE Scope of Work Contract
Amount
% MBE WBE EBE
Marking
Specialists
Corporation
214 Crystal St,
Suite C, Cary, IL
60013
Pavement
Marking/
Striping
$ 8,024.46 0.27 X
Roughneck
Concrete Drilling
and Sawing
8400 Lehigh Ave,
Morton Grove, IL
60053
Concrete
Sawing & Core
Drilling
$ 23,270.00 0.78 X
Diaz Group, LLC
3329 N. Leavitt,
Chicago, IL 60618
Landscape
Services
$ 31,955.00 1.07 X
Jalpa Construction
Corporation
Concrete /Flat
Work
$213,436.00 7.12 X
Memorandum
104 of 400
Bid No. 126, 2012 Water Main & Street Resurfacing Project, M/W/EBE Compliance Approval, Glenbrook Excavating and
Concrete Inc., 4-13-12
4725 S. Knox Ave,
Chicago, IL 60632
Truck King
Hauling
Contractors, Inc.
4722 S.
Spaulding,
Chicago, IL 60632
Material
Hauling
$220,000.00 7.34 X
Ozinga Ready Mix
2500 Oakton,
Evanston, IL
60202
Concrete $ 166,000.00 5.54 X
RA Seaton
Contractor
Services
1467 McKinley,
Belvidere IL 61008
Pipe supply $ 270,000.00 9.01 X
Total M/W/EBE $932,685.46 31.1%
Cc: Marty Lyons, Assistant City Manager/CFO
Jewell Jackson, Purchasing & Contracts Manager
105 of 400
For City Council meeting of April 23, 2012 Item A3.9
Business of the City by Motion: Hot Mix Asphalt Contract Extension
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
James Maiworm, Superintendent of Streets and Sanitation
Subject: Contract Extension for Hot Mix Asphalt (Bid 12-34)
Date: April 23, 2012
Recommended Action:
Staff recommends City Council approval of a one-year contract extension for the
purchase of 500 tons of modified hot mix asphalt at a cost of $52.00 per ton and 300
tons of modified hot mix binder at the cost of $44.00 per ton to Arrow Road Construction
dba Healy Asphalt (3401 South Busse Road, Mt. Prospect, IL) for Fiscal Year 2012 for a
cost of $39,200.
Funding Source:
Funding for this purchase will be from the FY 2012 General Fund Street and Alley
Account (2670.65055) in the amount of $31,200 (110,000 budgeted); The Water Fund
Account (7115.65051) in the amount of $4,000 ($22,991 budgeted); and the Sewer
Fund Account (7400.65051) in the amount of $4,000 ($22,991 budgeted).
Summary:
In May 2011, staff solicited bids for the purchase of modified hot mix asphalt. The
proposed contract was for a one-year period with the right to extend the contract for up
to four, one-year periods. This is the first one-year contract extension.
Per the terms of the contract, staff has negotiated with Healy Asphalt, Inc. to establish
the purchase price based on the market conditions and other competitive bid pricing in
the area. Based on market conditions, a slight price increase of $1.50 per ton will occur
this year. Asphalt is a petroleum based product and the price fluctuates due to the
fluctuating price of crude oil. The contract terms include a provision in which the City
can increase or decrease the quantities of asphalt purchased by 30%.
To ensure that the price quoted by Healy was competitive, staff solicited quotes from
two additional vendors for 500 tons of hot mix asphalt surface and received verbal
Memorandum
106 of 400
Page 2 of 2
quotes of $58.00 per ton and $62.00 per ton. Therefore, staff recommends awarding a
one-year contract extension for asphalt to Healy.
Attachments
June 27, 2011 Hot Mix Contract Award Agenda Item
107 of 400
For City Council meeting of June 27, 2011 Item A3.4
Business of the City by Motion: Contract for Asphalt Purchase
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
Leslie Perez, Business Office Coordinator
Subject: Award Contract for Modified Hot Mix Asphalt (Bid #12-34)
Date: June 16, 2011
Recommended Action:
Staff recommends City Council approval of a contract for the purchase of 500 tons
of modified hot mix surface at a cost of $50.50 per ton and 300 tons of modified hot
mix binder at a cost of $42.50 per ton to Arrow Road Construction dba Healy
Asphalt (3401 South Busse Road, Mount Prospect, IL) for fiscal year 2011 for a
total cost of $38,000.
Funding Source:
Funding for this purchase will be from the General Fund, Street and Alley
Maintenance account 2670.65055 in the amount $30,000, the Water Fund account
7715-65051 in the amount of $4,000, and the Sewer Fund account 7400-65051 in
the amount of $4,000. The accounts have $110,000, $22,991 and $22,991
respectively budgeted for FY 2011.
Summary:
In May 2011, staff solicited bids for the purchase of modified hot mix asphalt. The
proposed contract is for a one (1) year period, with the right to extend the contract
for up to four (4), one year periods. Arrow Road Construction dba Healy Asphalt
was the successful bidder with the lowest price bid. Each subsequent year, staff
will negotiate with Healy Asphalt to establish the purchase price based on the
market conditions and other competitive bid pricing in the area. Asphalt is a
petroleum based product whose price fluctuates with the price of crude oil. Staff
will present to City Council and request approval each year to extend the contract if
favorable to the City.
In previous years staff has purchased hot asphalt products on a single source bid
from Orange Crush, a nearby asphalt plant because the City did not have the
proper equipment to transport asphalt. Staff has since made upgrades to an
Memorandum
Page 92 of 394108 of 400
Page 2 of 2
existing dump truck for $500 and purchased a replacement dump truck that can
transport asphalt at a distance and keep the material hot. These changes will result
in a savings of $12,000 for FY 2011 based on quantities needed and the bid tab
listed below.
The City is using a “greener” mix of modified hot mix asphalt which is a combination
of recycled asphalt (per IDOT specifications) and virgin asphalt. Bids were
solicited, with bids due on June 14, 2011. The bids include the terms that the City
can increase or decrease by 30%, the quantity purchased. The table below
contains the pricing from the three bidders that responded.
Company Name City/State Description Bid Amount
Arrow Road Construction Mount Prospect, IL Modified Surface $50.50 per ton
dba Healy Asphalt Modified Binder $42.50 per ton
Curran Contracting Co. Crystal Lake, IL Modified Surface $52.00 per ton
Modified Binder $49.00 per ton
Orange Crush, LLC Hillside, IL Modified Surface $65.00 per ton
Modified Binder $60.00 per ton
The City paid between $53.00 and $57.00 per ton for modified surface and $52.00
per ton for modified binder. Based on last years pricing and the higher price of
crude oil, staff believe the lowest bidder’s prices are competitive. Staff therefore
recommends approval of the award to Arrow Road Construction dba Healy Asphalt
as the lowest responsive and responsible bidder to provide modified hot mix asphalt
to the City for the fiscal year 2011.
Attachments:
M/W/E/BE letter
Page 93 of 394109 of 400
Bid No. 12-34, Modified Hot Mix Asphalt, M/W/EBE Subcontracting Waiver Approval, Arrow Road Construction, 06-17-11
To: Leslie Perez, Business Office, Public Works
From: Lloyd W. Shepard, Business Development Coordinator, Community
& Economic Development Department
Subject: Bid No. 12-34, Purchase of Modified Hot Mix Asphalt, M/W/EBE
Waiver Approved, Arrow Road Construction
Date: June 17, 2011
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to
perform no less than 25% of the awarded contract. However, this requirement precludes
M/W/EBE subcontracting opportunities. Therefore; Arrow Road Construction is
approved for a 100% waiver of M/W/EBE subcontractor participation.
Arrow Road Construction is the awardee and is listed below.
Name & Address Scope Bid Amount
Arrow Road Construction
3401 S. Busse Road
Mt. Prospect, IL. 60056
Modified Hot Mix Asphalt $57,400.00
Memorandum
Page 94 of 394110 of 400
For City Council meeting of April 23, 2012 Item A3.10
Business of the City by Motion: Crack Sealing Contract Award
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Jim Maiworm, Superintendent of Streets and Sanitation
Subject: Contract Award for 2012 Crack Sealing Program
Date: April 23, 2012
Recommended Action:
Staff recommends City Council approval of a contract extension with the Municipal
Partnering Committee to award the 2012 Crack Sealing Contract to the lowest
responsive and responsible bidder, North Suburban Asphalt Maintenance (8733 West
Madison Drive, Niles, IL 60714) in the amount of $50,000.
Funding Source:
Funding for this work will be provided by the General Fund Street Maintenance Account
(2670.62509) in the amount of $50,000, which has $75,000 budgeted for contract
maintenance for Fiscal Year 2012.
Summary:
Four years ago, the Streets and Sanitation Division implemented a crack sealing
program designed to extend the life of recently resurfaced streets in Evanston. Crack
sealing is performed three to five years after the street is resurfaced. Cracks develop
on the street surface due to the weather conditions and the composite material
pavement section. The concrete base and asphalt surface are two different materials
and each expands differently with the temperature changes. As a result, after a
freeze/thaw cycle, the joints in the concrete base shift and cracks reflect through to the
asphalt surface. The cracks need to be sealed as they develop to prevent moisture and
road salt from seeping into the base, which can lead to potholes and more serious road
failures. The streets to be sealed each year are selected based on available funding,
previous resurfacing year and road condition surveys conducted in the field by Public
Works staff.
As was completed last year, the City has partnered with other north shore and
northwest suburban communities under the municipal partnership initiative spearheaded
by the Village of Glenview to contract for crack sealing. The following communities are
Memorandum
111 of 400
Page 2 of 2
participating in the purchase: Glenview, Morton Grove, Wilmette, Winnetka, Skokie,
Glencoe, Buffalo Grove, Highland Park and Lincolnshire. As a result of the partnership,
the responsive and responsible low bidder, North Suburban Asphalt Maintenance, was
awarded the contract based on a price of $0.918 per pound. The City paid $1.66 per
pound in 2010 and $1.23 per pound in 2009.
Priority locations for crack sealing this year include:
Street From To
Ridge Ave. Howard St. Emerson St.
Central St. Bennett Ave. Marcy Ave.
Chicago Ave. Howard St. Sheridan Rd.
Chicago Ave. Davis St. Sheridan Rd.
Main St. McDaniel Ave. Asbury Ave.
Attachments
M/W/EBE Memo
112 of 400
2012 Crack Sealing Program, M/W/EBE Waiver, North Suburban Asphalt Maintenance, 4-17-12
To: Suzette Robinson, Director of Public Works
From: Joseph McRae, Deputy City Manager
Subject: Municipal Partnering Group Bid for 2012 Crack Sealing Program
Date: April 17, 2012
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City adopted a 25% M/W/EBE participation goal for
the utilization of M/W/EBEs by general contractors. However, for this particular
project the City of Evanston is one of nine municipalities that combined to
contract with North Suburban Asphalt Maintenance, Niles, Illinois to provide
crack sealing service for the year 2012. The subject project’s scope does not
afford M/W/EBE subcontracting opportunities; therefore, the City of Evanston’s
M/W/EBE participation goal of 25% is waived for its portion of the contract with
North Suburban Asphalt Maintenance.
The City of Evanston’s cost for its portion of the contract for 2012 is $50,000.
CC: Marty Lyons, Assistant City Manager/CFO
Jewell Jackson, Purchasing & Contracts Manager
Memorandum
113 of 400
For City Council meeting of April 23, 2012 Item A4
Resolution 34-R-12: Bridge Street Bridge Project Engineering Contract
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Sat Nagar, P.E., Senior Engineer, Engineering Division
Subject: Resolution 34-R-12 Bridge Street Bridge Project –Phase II Design
Engineering Contract Award (RFQ 10-25)
Date: April 12, 2012
Recommended Action:
Staff recommends approval of Resolution 34-R-12 authorizing the City Manager to sign
the Local Agency Agreement with the Illinois Department of Transportation (IDOT) and
a Phase II Design Engineering Services Agreement with Alfred Benesch & Company for
Federal Participation for the Bridge Street Bridge Phase II Engineering Contract.
Funding Source:
Funding for Phase II Engineering with Alfred Benesch & Company (205 North Michigan
Avenue, Suite 2400, Chicago, IL 60601) will be from the Capital Improvements Fund
Account 415885 in the amount of $248,805, which the City will be reimbursed $199,044
(80%) by the Highway Bridge Program Funds through IDOT. The remaining City share
from the Capital Improvement Fund, Account 415885 Bridge Street Bridge Project, will
be $49,761(20%).
Summary
The Bridge Street bridge is under the jurisdiction of the City of Evanston. The City
submitted a request for Highway Bridge Program Funds in 2004 to reconstruct the
Bridge Street Bridge. The Bridge Street bridge has been identified as structurally
deficient on the basis of serious deterioration of the pier walls that are adjacent to the
North Shore Channel. This bridge is located on the City’s bike route system adjacent to
the Ladd Arboretum and Over the Rainbow Association assisted living facility. These
facilities generate significant pedestrian and wheel chair traffic on the bridge. As part of
the proposed bridge rehabilitation project the bridge shall be widened to accommodate
pedestrian, wheel chair and bicycle traffic.
Memorandum
114 of 400
The Evanston Engineering Division issued a Request for Qualifications (10-25) to
provide Phase I and Phase II Design Engineering Services for the Bridge Rehabilitation
Project. A selection team, consisting of Paul Schneider, Sat Nagar, Dave Stoneback
and Jewell Jackson reviewed and ranked the proposals on four factors. Firm
Qualifications/Expertise, Key Staff Qualifications, Proposal Organization, Project
Understanding & Project Approach and Proposed M/W/EBE Participation. After
evaluating the responses and considering the overall presentation, Alfred Benesch &
Company was selected as the most qualified consultant for this project. Alfred Benesch
has completed the Phase I Study and IDOT has approved Phase I Design. Alfred
Benesch has provided quality service and on-time performance within budget to
complete the Phase I Engineering study. For reasons of continuity and familiarity, staff
recommends that Alfred Benesch & Company continue the phase II design engineering
services to prepare the construction plans to rehab the Bridge Street Bridge.
Project Scope and Fee
Staff negotiated the Phase II Design Engineering scope and fee with Alfred Benesch &
Company, which is attached as Exhibit “A” to the Resolution 34-R-12. They are
satisfying their M/W/EBE requirements by having Cooper Civil Engineering an EBE Firm
& Lin Engineering a DBE Firm as sub-consultants. The total value of the estimated
M/W/EBE subcontracted work is 22.5% of the total contract amount. The M/W/EBE
schedule and supporting documentation has been reviewed and approved by the City
Manager’s office, as indicated in the attached memo.
The Phase II Engineering contract has been reviewed and approved by IDOT. With
Council approval of the Phase II Engineering contract, City staff will submit the executed
Local Agency agreement and the Preliminary Engineering Services agreement for IDOT
approval. After receiving the executed agreements, Alfred Benesch & Company may
begin Phase II Design Engineering to prepare the construction plans for Bridge Street
Bridge Replacement.
Legislative History:
The City Council approved award of the Phase I Engineering contract to Alfred Benesch
& Company at the July 26, 2010 Council meeting.
Attachments:
Copy of Resolution 34-R-12 with Local agency Agreement & Preliminary Engineering
Services Agreement
M/W/EBE Memo
Location Map
C: Jewell Jackson, Purchasing & Contracts Manager
115 of 400
4/10/2012
34-R-12
A RESOLUTION
Authorizing the City Manager to Sign a Local Agency Agreement
with the Illinois Department of Transportation and a Preliminary
Engineering Services Agreement with Alfred Benesch & Company
for Federal Participation for Phase II Engineering
for the Bridge Street Bridge Project
WHEREAS, the City of Evanston and Illinois Department of Transportation
(hereinafter “IDOT”), in the interest of safe and efficient movement of bicycle traffic, are
desirous of implementing the rehabilitation and widening of the existing Bridge Street
structure over the North Shore Channel from McCormick Boulevard to Brown Street, said
improvement to be identified as State Section: 08-00251-00-BR, State Job: P-91-398-08,
and Project Number: BRM-9003(008), hereinafter referred to as the “Project”; and
WHEREAS, the City of Evanston adopted Resolution 47-R-10 on July 26,
2010, which authorized the City Manager to sign a local agency agreement with IDOT
and a preliminary engineering services agreement with Aldred Benesh & Company for
federal participation for Phase I Engineering for the Project;
WHEREAS, the State of Illinois and the City of Evanston wish to avail
themselves of federal funds committed to improve this Project; and
WHEREAS, the City is desirous of entering into an Agreement with Alfred
Benesch and Company for Phase II engineering services for the Project and a Local
Agency Agreement with IDOT for the Project; and
116 of 400
34-R-12
~2~
WHEREAS, the City Council of the City of Evanston has determined it is
in the best interests of the City to enter into local agency and preliminary engineering
services agreements with said parties;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the City Manager is hereby authorized to sign and the
City Clerk is hereby authorized to attest to the Local Agency Agreement for Federal
Participation with the Illinois Department of Transportation, attached hereto as Exhibit A
and incorporated herein by reference, and the Preliminary Engineering Services
Agreement for Phase II engineering for Federal Participation with Alfred Benesch and
Company, attached hereto as Exhibit B and incorporated herein by reference.
SECTION 3: That the City Manager is hereby authorized and directed to
negotiate any additional conditions of the Local Agency Agreement and the
Preliminary Engineering Services Agreement as he may determine to be in the best
interests of the City.
SECTION 3: That this Resolution 34-R-12 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2012
117 of 400
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EXHIBIT A
Local Agency Agreement Between the City of Evanston
and the Illinois Department of Transportation
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34-R-12
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EXHIBIT B
Preliminary Engineering Services Agreement Between the
City of Evanston and Alfred Benesch and Company
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2010 street improvement project.mxd 07/21/2009
0 0.5 10.25
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Railroad
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City Boundary
´
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
Bridge Street Improvement Project
Bridge Street Improvement Project(Brown Ave - McCormick Blvd)
City of Evanston Department of Public Works
132 of 400
Resolution 34-R-12 Bridge Street Bridge Phase II Engineering, M/W/EBE Compliance Approval, Alfred Benesch &
Company., 4-17-12
To: Suzette Robinson, Director of the Public Works Department
Sat Nagar, Senior Engineer, Public Works Department
From: Joseph McRae, Deputy City Manager
Subject: Resolution 34-R-12 Bridge Street Bridge Project - Phase II
Engineering
Date: April 17, 2012
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City’s goal is to have general contractors utilize
M/W/EBEs to perform no less than 25% of the awarded contract. This goal was
adjusted to conform to the subcontracting opportunities available for RFPs and
RFQs. The M/W/EBE goal for this project (RFQ 10-25) is 15%, and was set in
June 2010. As such, Alfred Benesch & Company’s (ABC) 22.54% utilization of
DBE and M/W/EBE firms achieves initial compliance with the City’s goal for
Phase II engineering services.
Alfred Benesch & Company’s total base bid is $248,804.61. The D/M/W/EBE
schedules are listed below.
Name of
M/W/EBE
Scope of Work Contract
Amount
% MBE DBE EBE
Cooper Civil
Engineering
Engineering
Services
48,842.80 19.63 X
Lin Engineering Engineering
Services
$7,250.37 2.91 X
Total M/W/EBE $56,093.17 22.54%
Cc: Marty Lyons, Assistant City Manager/CFO
Jewell Jackson, Purchasing & Contracts Manager
Memorandum
133 of 400
Page 1 of 2
For City Council meeting of April 23, 2012 Item A5
Ordinance 40-O-12: Increase Fee for One-Day Liquor Licenses
For Introduction
To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Subject: Increase One-Day Liquor License Fees
Date: April 23, 2012
Recommended Action:
Staff recommends approval of Ordinance 40-O-12 amending fees for one-day liquor
licenses. Approval of the proposed ordinance would increase fees for all one-day liquor
license classifications by 50%. Per the Illinois Municipal Code (65 ILCS 5/1-2-4), the
proposed fine increase will become effective ten days after approval.
Funding Source:
N/A.
Summary:
During the FY 2012 Budget review process, the City Council approved an increase to
the one-day liquor license fees as a revenue enhancement item to balance the General
Fund. To address this item, staff proposes the attached ordinance increasing all one-
day liquor license fee classifications by 50%. A summary of the proposed one-day
liquor license increases is provided in the table below:
Memorandum
134 of 400
Page 2 of 2
Permit Permit Description Current Proposed
F Beer and wine to be served with food.$ 100 150$
F1 Liquor to be served with recommendation of food. $ 100 150$
X Beer and wine to be served at City facilities.
$50 for
Residents /
$175 for Non-
Residents
$75 for
Residents /
$265 for Non-
Residents
X1 Liquor to be served at City facilities.
$75 for
Residents /
$225 for Non-
Residents
$115 for
Residents /
$340 for Non-
Residents
Staff projects the proposed 50% increase to one-day liquor license fees would generate
approximately $2,850 in additional revenue for the City on an annual basis. A report
comparing the City’s one-day liquor license fees with those charged in nearby
communities has been provided as an attachment.
-------------------------------------------------------------------------------------
Attachments:
Ordinance 40-O-12
FY 2012 Budget Reduction Worksheet: Community Fee Comparison
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3/16/2012
40-O-12
AN ORDINANCE
Amending Various Subsections of Title 3, Chapter 5, of the City Code
Regarding Special One Day Liquor Licenses
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS THAT:
SECTION 1: Subsection 3-5-6-(F) of the Evanston City Code of 1979, as
amended, is hereby further amended to read as follows:
(F) SPECIAL-ONE DAY licenses, which shall authorize the sale on the premises
specified of beer and wine only for events conducted by an educational, business,
fraternal, political, civic, religious, or not for profit organization. Such special one-day
licenses shall be issued subject to the following conditions:
1. No more than twelve (12) special one-day licenses shall be issued to any
sales address in any one (1) calendar year.
2. No applicant shall receive more than twelve (12) special one-day licenses
within any one (1) calendar year.
3. Only Evanston entities may receive the special one-day license. "Evanston
entities" are hereby defined to include individuals residing within the City, including
businesses, educational, fraternal, political, civic, religious, and not for profit
organizations with a permanent address located within the City.
4. The license shall authorize the consumption of beer and wine only.
5. The sale of beer and wine shall only take place from 10:00 a.m. to 10:30 p.m.
(Sunday through Thursday), and from 10:00 a.m. to 2:00 a.m. (Friday through
Sunday).
6. The license shall be issued to and valid only for the "sales premises"
described on the application.
7. The application shall contain the following information:
a. The name of applicant, address and telephone number.
b. The "sales premises" for which the license is applicable, a description of
the approximate area of the sales premises, whether or not it is indoors or
outside, and whether the event will be held on public or private property.
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c. Whether or not the event is sponsored by a religious organization.
d. The hours of operation of the event, the sale date, the name of the
property owner, and a written statement of consent from the property owner (if
other than the applicant).
e. The person's name, telephone number and address who is responsible
for conducting the event, and who will be on the premises during the actual
event.
f. A statement that:
If I (we) am (are) granted this special liquor license, I (we) specifically
recognize and agree that the Mayor or the City Council may revoke this
license at any time at the absolute discretion of the Mayor and City Council;
and upon acceptance of this special liquor license, the holder specifically
acknowledges the special privilege of obtaining this type of license and
consents to all requirements, including the requirement of immediate forfeiture
without reason.
g. Signature of applicant.
h. A statement that:
No person under twenty-one (21) years of age will be allowed to purchase or
sell packaged alcoholic liquor at licensed event.
8. A copy of a certificate of liquor liability insurance, naming the City as certificate
holder for the period during which liquor will be sold.
9. The fee for a class F liquor license shall be one hundred dollars ($100.00) one
hundred and fifty dollars ($150.00), and shall be deposited with the application.
10. No special one-day liquor license shall be required for the following:
a. Gratuitous service of alcoholic beverages on streets, alleys, sidewalks,
parkways, public parkways and within public buildings, by neighborhood
organizations to which a block party permit has been issued by the City
Manager.
b. Sale of beer and wine in business districts at licensed special events by
holders of current liquor licenses, at locations immediately adjacent to their
regularly licensed premises.
11. No special one-day liquor licenses shall be issued in the university districts for
sales on property owned by Northwestern University without the written consent of
Northwestern University.
12. Applications for special one-day liquor licenses shall be submitted to the
Liquor Control Commissioner in accordance with the provisions of this Subsection
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(F). The Liquor Control Commissioner shall have the authority to grant or refuse to
grant all special one-day liquor licenses.
13. No special one-day liquor license shall be issued unless the
owner/manager/staff of the establishment at which the event will be held has
received BASSET training within the previous three (3) years and will be on-site for
the duration of the event. Alternatively, the representative of the sponsoring entity
organizing the event must have received BASSET training within the previous three
(3) years and will be on-site for the duration of the event.
SECTION 2: Subsection 3-5-6-(F1) of the Evanston City Code of 1979,
as amended, is hereby further amended to read as follows:
(F1) SPECIAL ONE-DAY licenses, which shall authorize the sale on the premises
specified of alcoholic liquor only for events conducted by an educational, business,
fraternal, political, civic, religious, or not-for-profit organization. Such special one-day
licenses shall be issued subject to the following conditions:
1. No more than twelve (12) special one-day licenses shall be issued to any
sales address in any one (1) calendar year.
2. No applicant shall receive more than twelve (12) special one-day licenses
within any one (1) calendar year.
3. Only Evanston entities may receive the special one-day license. "Evanston
entities" are hereby defined to include individuals residing within the City, including
businesses, educational, fraternal, political, civic, religious, and not-for-profit
organizations with a permanent address located within the City.
4. The sale of alcoholic liquor shall only take place from 10:00 a.m. to 10:30 p.m.,
Sunday through Thursday, and from 10:00 a.m. to 2:00 a.m., Friday through
Sunday.
5. The license shall be issued to and valid only for the "sales premises"
described on the application.
6. The application shall contain the following information:
a. The name of applicant, address and telephone number.
b. The "sales premises" for which the license is applicable, a description of
the approximate area of the sales premises, whether or not it is indoors or
outside, and whether the event will be held on public or private property.
c. Whether or not the event is sponsored by a religious organization.
d. The hours of operation of the event, the sale date, the name of the
property owner, and a written statement of consent from the property owner (if
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other than the applicant).
e. The person's name, telephone number, and address who is responsible
for conducting the event, and who will be on the premises during the actual
event.
f. A statement that:
If I (we) am (are) granted this special liquor license, I (we) specifically
recognize and agree that the Mayor or the City Council may revoke this
license at any time at the absolute discretion of the Mayor and City Council;
and upon acceptance of this special liquor license, the holder specifically
acknowledges the special privilege of obtaining this type of license and
consents to all requirements, including the requirement of immediate forfeiture
without reason.
g. Signature of applicant.
h. A statement that:
No person under twenty-one (21) years of age will be allowed to purchase or
sell alcoholic liquor at licensed event.
7. A copy of a certificate of liquor liability insurance, naming the City as certificate
holder for the period during which liquor will be sold.
8. The fee for a Class F1 liquor license shall be one hundred dollars ($100.00)
one hundred and fifty dollars ($150.00), and shall be deposited with the application.
9. No special one-day liquor license shall be required for the following:
a. Gratuitous service of alcoholic beverages on streets, alleys, sidewalks,
parkways, public parkways and within public buildings, by neighborhood
organizations to which a block party permit has been issued by the City
Manager.
b. Sale of alcoholic liquor in business districts at licensed special events by
holders of current liquor licenses, at locations immediately adjacent to their
licensed premises.
10. No special one-day liquor licenses shall be issued in the university districts for
sales on property owned by Northwestern University without the written consent of
Northwestern University.
11. Applications for special one-day liquor licenses shall be submitted to the
Liquor Control Commissioner in accordance with the provisions of this Subsection
(F1). The Liquor Control Commissioner shall have the authority to grant or refuse to
grant all special one-day licenses. Before issuing any F1 liquor license, the Liquor
Control Commissioner shall notify the Alderman of the Ward wherein the "sales
premises" described on the application is located.
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12. No one-day liquor license shall be issued unless the owner/manager/staff of
the establishment at which the event will be held has received BASSET training
within the previous three (3) years and will be on-site for the duration of the event.
Alternatively, the representative of the sponsoring entity organizing the event must
have received BASSET training within the previous three (3) years and will be on-
site for the duration of the event.
SECTION 3: Subsection 3-5-6-(X) of the Evanston City Code of 1979, as
amended, is hereby further amended to read as follows:
(X) CLASS X special one-day city owned building liquor licenses, which shall authorize
the service of beer and wine only on the premises of the following facilities: Chandler-
Newberger Center (1028 Central Street), Robert Crown Community Center/Ice Rink
(1701 Main Street), Ecology Center (2024 McCormick Boulevard), Evanston Arts Center
(2603 Sheridan Road), Noyes Cultural Arts Center (927 Noyes Avenue), Levy Senior
Center (300 Dodge Avenue), the Fleet-wood-Jourdain Community Center (1655 Foster
Avenue), and the Evanston Public Library (1703 Orrington Avenue). Such special one-
day licenses shall be issued subject to the following conditions:
1. The license shall authorize the consumption of beer and wine only.
2. The service of beer and wine shall only take place from ten o'clock (10:00)
a.m. to ten thirty o'clock (10:30) p.m. (Sunday through Thursday) and from ten
o'clock (10:00) a.m. to twelve o'clock (12:00) midnight (Friday and Saturday),
provided also that food is made available during those hours.
3. The license shall be issued to and valid only for the "service premises"
described with particularity in the license. A license to use a particular "service
premises" is not a license to use any other portion of the building. Chandler-
Newberger Center, Robert Crown Community Center/Ice Rink, and Fleetwood-
Jourdain Community Center shall be closed to the general public during the hours
of service of beer and wine authorized by a class X liquor license.
4. The application, which shall be submitted no later than twenty-one (21) days
prior to the date of the service date sought, shall contain the following information:
a. The name of applicant, address and phone number.
b. The "service premises" for which the license is applicable, a description of
the approximate area of the service premises.
c. The hours of operation of the event, the service date, the address,
completion of a signed rental agreement, security deposit, and approval of the
director of parks/forestry and recreation department or his/her designee.
d. The name, telephone number and address of the person who is
responsible for conducting the event, and who will be on the premises during
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the actual event. Such person(s) must be at least twenty-one (21) years of
age.
e. A statement that the applicant will provide security for the event, if and as
required by the City.
f. A statement that:
If I (we) am (are) granted this special liquor license, I (we) specifically
recognize and agree that the Mayor or the City Council may revoke this
license at any time at the absolute discretion of the Mayor and City Council;
and upon acceptance of this special liquor license, the holder specifically
acknowledges the special privilege of obtaining this type of license and
consents to all requirements, including the requirement of immediate forfeiture
without reason.
g. Signature of applicant.
5. A copy of a certificate of liquor liability insurance, naming the City as additional
insured in the amount of three million dollars ($3,000,000.00) for the period during
which liquor will be sold.
6. The fee for a class X liquor license shall be fifty dollars ($50.00) seventy-five
dollars ($75.00) for residents and one hundred seventy-five dollars ($175.00) two
hundred and sixty-five dollars ($265.00) for nonresidents, and shall be deposited
with the application.
7. Applications for special one-day class X liquor licenses shall be submitted to
the liquor control commissioner in accordance with the provisions of this
Subsection (X). The liquor control commissioner shall have the authority to grant or
refuse to grant all special one-day liquor licenses.
8. No more than one (1) such license shall be granted per any facility, per day.
SECTION 4: Subsection 3-5-6-(X1) of the Evanston City Code of 1979,
as amended, is hereby further amended to read as follows:
(X1) CLASS X1 special one-day city owned building liquor licenses, which shall
authorize the service of alcoholic liquor only on the premises of the following facilities:
Chandler-Newberger Center (1028 Central Street), Robert Crown Community
Center/Ice Rink (1701 Main Street), Ecology Center (2024 McCormick Boulevard),
Evanston Arts Center (2603 Sheridan Road), Noyes Cultural Arts Center (927 Noyes
Avenue), Levy Senior Center (300 Dodge Avenue), the Fleet-wood-Jourdain
Community Center (1655 Foster Avenue), and the Evanston Public Library (1703
Orrington Avenue). Such special one-day licenses shall be issued subject to the
following conditions:
141 of 400
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1. The license shall authorize the consumption of alcoholic liquor.
2. The service of alcoholic liquor shall only take place from ten o'clock (10:00)
a.m. to ten thirty o'clock (10:30) p.m. (Sunday through Thursday) and from ten
o'clock (10:00) a.m. to twelve o'clock (12:00) midnight (Friday and Saturday),
provided also that food is made available during those hours.
3. The license shall be issued to and valid only for the "service premises"
described with particularity in the license. A license to use a particular "service
premises" is not a license to use any other portion of the building. Chandler-
Newberger Center, Robert Crown Community Center/Ice Rink, and Fleetwood-
Jourdain Community Center shall be closed to the general public during the hours
of service of alcoholic liquor authorized by a class X1 liquor license.
4. The application, which shall be submitted no later than twenty-one (21) days
prior to the date of the service date sought, shall contain the following information:
a. The name of applicant, address and phone number.
b. The "service premises" for which the license is applicable, a description of
the approximate area of the service premises.
c. The hours of operation of the event, the service date, the address,
completion of a signed rental agreement, security deposit, and approval of the
Director of Parks/Forestry and Recreation Department or his/her designee.
d. The name, telephone number and address of the person who is
responsible for conducting the event, and who will be on the premises during
the actual event. Such person(s) must be at least twenty-one (21) years of
age.
e. A statement that the applicant will provide security for the event, if and as
required by the City.
f. A statement that:
If I (we) am (are) granted this special liquor license, I (we) specifically
recognize and agree that the Mayor or the City Council may revoke this
license at any time at the absolute discretion of the Mayor and City Council;
and upon acceptance of this special liquor license, the holder specifically
acknowledges the special privilege of obtaining this type of license and
consents to all requirements, including the requirement of immediate forfeiture
without reason.
g. Signature of applicant.
5. A copy of a certificate of liquor liability insurance, naming the City as additional
insured in the amount of three million dollars ($3,000,000.00) for the period during
which liquor will be sold.
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6. The fee for a class X1 liquor license shall be seventy-five dollars ($75.00) one
hundred and fifteen dollars ($115.00) for residents and two hundred twenty-five
dollars ($225.00) three hundred and forty dollars ($340.00) for nonresidents, and
shall be deposited with the application.
7. Applications for special one-day class X1 liquor licenses shall be submitted to
the liquor control commissioner in accordance with the provisions of this
Subsection (X1). The liquor control commissioner shall have the authority to grant
or refuse to grant all special one-day liquor licenses.
8. No more than one (1) such license shall be granted per any facility, per day.
SECTION 5: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 6: If any provision of this Ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this Ordinance is severable.
SECTION 7: The findings and recitals herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 8: This Ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
_________________________, 2012
______________________________
Elizabeth B. Tisdahl, Mayor
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Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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One-Day Liquor License Fee Comparison Skokie Wilmette Arlington Heights Oak Park Current Proposed Permit Fee Permit Fee Permit Fee Permit Fee FBeer and wine to be served with food.100$ 150$ F1Liquor to be served with recommendation of food.100$ 150$ XBeer and wine to be served at City facilities. $50 for Residents$175 for Non-Residents $75 for Residents$265 for Non-Residents X1Liquor to be served at City facilities. $75 for Residents$225 for Non-Residents $115 for Residents$340 for Non-Residents Permit* Available to Evanston entities defined as individuals residing within the City, businesses with a permanent address in the City and educational, fraternal, political, civic, religious and not for profit organizations located within the City. Evanston* $40 license fee for one-day event in which alcohol will be sold. $25 license fee to authorize the retail sale of alcoholic liquors by a civic, fraternal, service, charitable or other not-for-profit organization at a picnic, outing, festival or other similar special occasion. Valid for a 72 hour maximum. $25 daily liqour license fee for non-profits.$65 daily liquor license fee for any other organizations. Special events class E-1 liquor licenses shall authorize the sale of alcoholic liquor for consumption on the premises owned or leased by nonprofit organizations. All special events shall be conducted by a nonprofit organization. A separate permit shall be required for each event. No event shall last longer than one continuous twenty four (24) hour period. The fee for such liquor license shall be fifteen dollars ($15.00) for each special event permit applied for not less than thirty (30) days prior to the related event; and fifty dollars ($50.00) for each special event permit applied for less than thirty (30) days prior to the related event. Permit DescriptionPage 1 of 1145 of 400
Page 1 of 2
For City Council meeting of April 23, 2012 Item A6
Ordinance 46-O-12: Increase Fines for Administrative Adjudication Violations
For Introduction
To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Subject: Ordinance 46-O-12 Increasing Minimum Penalties for General Non-
Parking Ordinance Violations
Date: April 23, 2012
Recommended Action:
Staff recommends approval of Ordinance 46-O-12 amending minimum fines for general
C-Ticket / Administrative Adjudication violations (non-parking ordinance violations).
Approval of the proposed ordinance would increase the minimum penalty for general C-
Ticket / Administrative Adjudication fines by $10. The proposed increase would be
incorporated with the fine revisions included in the 2012 Evanston City Code, which was
approved by the City Council on January 9, 2012. Per the Illinois Municipal Code (65
ILCS 5/1-2-4), the proposed fine increase will become effective ten days after approval.
Funding Source:
N/A.
Summary:
During the FY 2012 Budget review process, the City Council approved C-Ticket /
Administrative Adjudication fee adjustments as a revenue enhancement item to balance
the General Fund. To address this item, staff proposes the attached ordinance
increasing minimum fines for general C-Ticket / Administrative Adjudication violations by
$10. This proposed $10 increase, in conjunction with the fine revisions approved as
part of the 2012 Evanston City Code update, are projected to generate approximately
$59,260 in additional revenue for the City on an annual basis ($29,630 projected for FY
2012).
Currently, the City charges fines for general C-Ticket / Administrative Adjudication non-
parking ordinance violations. A list of the top ten general C-Ticket / Administrative
Adjudication violations in FY 2011 is provided as an attachment to this report. At
present, unless otherwise stated, general ordinance violations are subject to a fine of
$10 to $750. Approval of the proposed ordinance would increase the minimum fine for
general violations by $10. As a result, the new range for general C-Ticket /
Memorandum
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Page 2 of 2
Administrative Adjudication fines would be $20 to $750. The maximum fine of $750 for
C-Ticket / Administrative Adjudication violations would not change to remain consistent
with comparable communities. A comparison of the City’s current and proposed
general fine amounts with those assessed in other comparable communities is provided
in the table below:
1
2
3
4
5
6
ADE
Municipality Minimum Maximum
Evanston $10 (Current)
$20 (Proposed)$750
Skokie N/A $750
Wilmette N/A $750
Arlington Heights $5 $750
Oak Park $20 $750
-------------------------------------------------------------------------------------
Attachments:
Ordinance 46-O-12
2012 City Code Update – Fine Projection
Top 10 C-Ticket Violations from FY 2011
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04/23/2012
46-O-12
AN ORDINANCE
Amending City Code Subsection 1-4-1-(A) to
Increase the Minimum General Penalty
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Subsection 1-4-1-(A) of the Evanston City Code of 1979, as
amended, is hereby further amended to read as follows:
1-4-1: GENERAL PENALTY:
(A): Whenever any provision of this Code or any ordinance of the City: 1) prohibits an
act or makes or declares an act unlawful or an offense; or 2) requires an act to be
performed or declares the failure to perform an act to be unlawful or an offense, and the
Code is silent with respect to the penalty to be imposed upon a finding of liable, the
penalty shall be a fine of not less than ten dollars ($10.00) twenty dollars ($20.00) but
not more than seven hundred fifty dollars ($750.00) and/or compliance with or
community service orders as specified in Subsection 11-1-9(F) of this Code. Where
applicable, each day a Code provision is found to have been violated shall constitute a
separate offense and when the Code is silent as to penalty, each separate offense
subjects the violator to the penalty provided for in this Subsection
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this Ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid application of this
Ordinance is severable.
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SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
_________________________, 2012
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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City of Evanston2012 City Code Update - Fine ProjectionSectionViolation Description Min Max FY10-11 Tickets Issued FY10-11 Amount Assessed Min Max FY12 Ticket Projection FY12 Assessment Projection Projected Increase(12 months)5-1-3 (106.4) Property Maintenance Violation - 1st Penalty75.00 75.00 447 32,250.00 150.00 150.00 447 64,500.00 32,250.00 5-1-3 (106.4) Property Maintenance Violation - 2nd Penalty200.00 200.00 34 13,000.00 400.00 400.00 34 26,000.00 13,000.00 5-1-3 (106.4) Property Maintenance Violation - 3rd Penalty375.00 375.00 24 13,875.00 750.00 750.00 24 27,750.00 13,875.00 9-5-12 c Criminal Damage - Sewers and Drains25.00 25.00 - - 100.00 100.00 - - - 9-5-12 d Criminal Damage - Strining Wires in Trees25.00 25.00 - - 100.00 100.00 - - - 9-5-12 e Criminal Damage - Vegetables, Trees on Premises of Another 25.00 25.00 - - 100.00 100.00 - - - 9-5-12 f Criminal Damage - Signs, Gates, Sidewalks and Fences25.00 25.00 4 265.00 100.00 100.00 4 400.00 135.00 9-5-8-1 a Maintaining Gambling House25.00 500.00 - - 200.00 500.00 - - - 9-5-8-1 b Establishments Declared Public Nuisances50.00 500.00 - - 200.00 500.00 - - - 9-5-8-2 Frequenting Gambling Establishment5.00 100.00 - - 200.00 500.00 - - - 9-5-8-3 Gambling Devices10.00 500.00 - - 200.00 500.00 - - - 9-5-8-4 a Dealing, Playing in Gambling Games100.00 500.00 - - 200.00 500.00 - - - 9-5-8-4 b Playing Games for Money; Betting on Games100.00 500.00 1 200.00 200.00 500.00 1 200.00 - 9-5-8-4 c Betting on Horse Reaces100.00 500.00 - - 200.00 500.00 - - - 9-5-8-5 a Advertising of Bets - General50.00 500.00 - - 200.00 500.00 - - - 9-5-8-5 b Advertising of Bets - Circulation50.00 500.00 - - 200.00 500.00 - - - 9-5-8-6 Lotteries or Policy Games50.00 500.00 - - 200.00 500.00 - - - 9-5-8-7 Police Powers and Duties10.00 500.00 - - 200.00 500.00 - - - 9-5-8-8 Seizure and Destruction of Gambling Devices by Police10.00 500.00 - - 200.00 500.00 - - - 9-5-8-9 Messenger Service Transmitting Wagers Prohibited100.00 300.00 - - 200.00 500.00 - - - 9-5-13 Trespass10.00 750.00 12 1,525.00 100.00 100.00 12 1,525.00 - 9-5-14 Reckless Conduct10.00 750.00 - - 500.00 500.00 - - - 9-5-15 Model Airplanes10.00 750.00 - - 100.00 100.00 - - - 9-5-16 Motor Boats10.00 750.00 - - 100.00 100.00 - - - 9-5-15 Obstructing Views at Intersection10.00 750.00 - - 100.00 100.00 - - - 9-5-18-2 Impersonating Police10.00 750.00 - - 750.00 750.00 - - - 9-5-18-3 Duty to Aid Police10.00 750.00 - - 750.00 750.00 - - - 9-5-18-5 Resisting or Interfering with Police10.00 750.00 - - 750.00 750.00 - - - 9-6-2-3 Vandalism10.00 750.00 - - 750.00 750.00 - - - 9-6-3 Cruelty to Children10.00 750.00 - - 750.00 750.00 - - - 10-11-17 e Parking Spaces Reserved for the Mobility Limited250.00 350.00 - - 350.00 350.00 - - - 3-8-9 Coin Operated Amusement Devices25.00 500.00 - - 200.00 500.00 - - - 3-2-4-8 Hotel / Motel Tax Violation25.00 500.00 - - 250.00 750.00 - - - 4-8-10-7 Violation of the Environmental Code - 1st Violation50.00 50.00 - - 75.00 75.00 - - - 4-8-10-7 Violation of the Environmental Code - 2nd Violation150.00 150.00 - - 200.00 200.00 - - - 4-8-10-7 Violation of the Environmental Code - 3rd Violation300.00 300.00 - - 375.00 375.00 - - - 4-10-21 Violations of the Sign Regulations - 1st Violation50.00 50.00 - - 75.00 75.00 - - - 4-10-21 Violations of the Sign Regulations - 2nd Violation150.00 150.00 - - 200.00 200.00 - - - 4-10-21 Violations of the Sign Regulations - 3rd Violation300.00 300.00 - - 375.00 375.00 - - - 7-2-9-2 Buildings, Fences in Streets5.00 500.00 - - 100.00 500.00 - - - 7-3-12 Removal of Obstructions, Encroachments10.00 750.00 - - 100.00 500.00 - - - 7-7-11 Walking on Elevated Tracks10.00 750.00 - - 750.00 750.00 - - - 7-12-9-3 Air Conditioning Equipment, Use of Water10.00 750.00 - - 200.00 750.00 - - - 7-2-5-10 b Lighted Barricades10.00 750.00 - - 750.00 750.00 - - - 7-2-5-11 Contractors Transporting Earth Over Paved Streets10.00 750.00 - - 750.00 750.00 - - - 1-4-1 General Fine Provision10.00 750.00 722 71,260.00 20.00 750.00 722 71,260.00 - TOTAL1,244 132,375 1,244 191,635 59,260 Previous Amount 2012 City Code Amount Page 1 of 1150 of 400
Top 10 General C-Ticket / Administrative Adjudication FinesCity of Evanston - FY 2011Violation CodeViolation DescriptionTotal Ticket Count9-6-1B(1)CURFEW: A minor commits an offense if he remains in any public place or on the premises of any establishment within the city during curfew hours.125PM-307.1ACCUMULATION OF RUBBISH / GARBAGE: All exterior property and premises, and the interior of every structure shall be free from any accumulation of rubbish or garbage.10210-9-4(B)BICYCLE OPERATIONS: Every person operating a bicycle upon the roadway at less than normal speed of traffic shall ride as close as practicable to the right hand curb or edge of the roadway except when passing another vehicle proceeding in the same direction, when preparing for a turn, or when reasonably necessary to avoid conditions that make it unsafe to continue along the right hand curb or edge. 55PM-302.4WEEDS AND GRASS: All premises and exterior property shall be maintained free from weeds or plant growth in excess of eight (8) inches. All noxious weeds shall be prohibited. Weeds shall be defined as all grasses, annual, biennial and perennial plants and499-4-7(A) RESTRAINT OF ANIMALS: All animals except cats shall be kept under restraint.347-10-2(C)PARK HOURS OF OPERATIONS: It shall be unlawful for any person to use, occupy, play in, lounge about or loiter in any park or playground or building or structure therein at times other than those designated as hours of operation herein. (Ord. 38-O-77)30PM-307.3.4RUBBISH / GARBAGE: Additional capacity requirements. Any container or dumpster in which the volume of contents prevents full closure of the cover shall be deemed overloaded. Rubbish or garbage stacked or piled near, on the exterior, or above the sidewalls of the dumpster or container shall evidence an overloaded condition. Overloaded containers or dumpsters shall be remedied immediately by the owner and/or operator, and immediately thereafter supplemented by additional pickups and/or containers of a sufficient amount so as to prevent any recurrence of the overloaded condition. 28PM-302.8MOTOR VEHICLES, BOATS, TRAILERS: No inoperative, unlicensed, and or unregistered, motor vehicle, boat or trailer, shall be parked, kept or stored, on any premises, and no vehicle shall at any time be in a state of major disassembly, disrepair or in the process of being stripped or dismantled. 239-4-3 NO CITY LICENSE - DOG229-5-11(B)PUBLIC NUDITY; URINATING OR DEFECATING IN PUBLIC: It shall be unlawful for any person to urinate or defecate: in or on a public street, alley, sidewalk, yard, park, building, structure, plaza, public or utility right-of-way, or other public place or public view.21Page 1 of 1151 of 400
PLANNING & DEVELOPMENT COMMITTEE MEETING
Monday, April 23, 2012
7:15 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
City Council Chambers
AGENDA
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN HOLMES,
CHAIR
II. APPROVAL OF REGULAR MEETING MINUTES OF March 26, 2012
III. ITEMS FOR CONSIDERATION
(P1) Resolution 35 -R-12 Reserving $7, 076,170 of the City’s Bond Volume Cap
Allocation for the Year 2012 for Single Family Housing and the
Industrial/Commercial Revenue Bond Program
Staff recommends adoption of Resolution 35-R-12, which reserves the City’s right to
issue $7,076,170 in tax exempt bonds under the bond volume cap allocation. This
Resolution must be adopted by May 1, 2012. By filing the Resolution, the City
prevents the State of Illinois from using Evanston’s bond volume cap throughout
Illinois for eligible purposes.
For Action
(P2) Ordinance 42-O-12 Granting a Special Use for a Commercial Indoor Recreation
Facility at 2125 Ashland Avenue
Zoning Board of Appeals and City staff recommend the adoption of Ordinance 42-O-
12 granting a special use permit for the operation of a Commercial Indoor Recreation
Facility at 2125 Ashland Avenue. The applicant has complied with all zoning
requirements and meets all of the standards of a special use for this District. CrossFit
e-Town will only offer personal strength and conditioning in individual or small group
classes.
For Introduction
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Planning & Development Committee Meeting Agenda Page 2 of 2
April 23, 2012
(P3) Ordinance 36-O-12 Granting a Major Variation and Special Use Permits for the
for a Planned Development and Drive-Through Facility Located at 635 Chicago
Avenue (“Walgreens”)
Plan Commission and City staff recommend the adoption of Ordinance 36-O-12,
granting planned development approval, a special use permit for the proposed drive
thru (replacing the existing drive thru) and approval of a major variation for the
proposed new Walgreens at 635 Chicago Avenue. Zoning Board of Appeals
recommends approval of the special use for the drive thru and recommends denial of
the major variation.
For Introduction
(P4) Ordinance 38-O-12 Amending Various Portions of the City Code Relating to
Bed & Breakfast Establishments
The Plan Commission recommends amending the Zoning Ordinance to modify the
regulations concerning bed and breakfast establishments. The Commission and its
Zoning Committee considered the recommended changes proposed in Ordinance
38-O-12 during several meetings.
For Introduction
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
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Planning & Development Committee Meeting
Minutes of March 26, 2012
City Council Chambers – 7:15 p.m.
Lorraine H. Morton Civic Center
MEMBERS PRESENT: J. Fiske, D. Holmes, A. Rainey, D. Wilson, M. Wynne
STAFF PRESENT: Ald. Braithwaite, G. Chen, G. Farrar, S. Griffin, Ald. Grover, D.
Marino, B. Newman, N. Radzevich
PRESIDING OFFICIAL: Ald. Holmes
I. DECLARATION OF QUORUM
A quorum being present, Chair Holmes called the meeting to order at 7:15 p.m.
II. APPROVAL OF THE FEBRUARY 27, 2012 MEETING MINUTES
Ald. Wilson moved approval of the minutes, seconded by Ald. Rainey.
The minutes of the February 27, 2012 meeting were approved unanimously 4-0
(Ald. Fiske had not yet arrived).
III. ITEMS FOR CONSIDERATION
(P1) Resolution 22-R-12 Approving a Plat of Subdivision Yielding Two Lots at
1422 Dodge
Staff and the Site Plan and Appearance Review Committee (SPAARC) recommend
adoption of 22-R-12, which would approve the creation of two legally conforming lots
from one, at 1422 Dodge. SPAARC has also approved the site plan improvements
(see attached plan) consisting of new landscaping for the areas of the proposed two
lots that front Dodge Avenue and Greenwood Street.
For Action
Ald. Wynne moved approval, seconded by Ald. Wilson.
Ald. Wynne asked about maintenance for part of the site plan at the corner of Dodge
and Greenwood.
Dennis Marino, Manager, Planning & Zoning Division, explained that that portion of
the property is not owned by either Smitty’s or the landscaping company and that staff
intends to approach the owner of that piece of land. He said Smitty’s and the
landscaper have helped reach out to the owner and Ald. Braithwaite is also involved.
He said he expects there will be a discussion in the next 60 days.
Ald. Wynne mentioned that the area behind the chain link fence is not maintained and
that the snow is not shoveled appropriately in the winter, causing high school students
to have to walk in the street.
DRAFT -
NOT APPROVED
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Planning & Development Committee Meeting
Minutes of 3-26-12
Page 2 of 3
Mr. Marino assured Ald. Wynne that the Property Standards Division and the property
owner would be notified.
The Committee voted unanimously 5-0 to recommend approval of Resolution
22-R-12.
(P2) Ordinance 35-O-12 Amending the Zoning Ordinance Relating to the Creation
of the “Payday Loan or Consumer Loan Establishment” as a Special Use
The Plan Commission and City staff recommend the addition of a zoning definition for
“payday loans & consumer loan establishments” to distinguish them from other
financial institutions, and recommend those businesses only be allowed by special use
in the C2 Zoning District with a 1,000 foot buffer between such establishments. It is
recommended that the text amendment be introduced and adopted on March 26,
2012. Suspension of the Council Rules is requested to allow Introduction and Action at
the March 26, 2012 City Council meeting.
For Introduction and Action
Ald. Fiske moved approval of Ordinance 35-O-12, seconded by Ald. Wilson.
Ald. Wynne said this is a terrific idea and wondered how staff had arrived at the 1,000’
buffer for the distance. Mr. Marino explained that any distance can be chosen through
the legislative process and that other cities have the 1,000’ distance requirement.
Ald. Grover said that she and Ald. Braithwaite attended the League of Cities meeting
which focused on predatory lenders. She said there is an effort under way to bring an
alternative financing program through the United Way and local banks and financial
counseling groups. She announced that there will be a “coffee,” staffed by Joe McRae
of the City Manager’s office, with potential partners and banks and other agencies to
discuss this project on April 18th from 8:30 to noon in the Parasol Room in the Civic
Center. She added that these are families who are not banked. She added that the
Plan Commission is addressing the issue well from the zoning perspective.
Ald. Rainey suggested that in some cases, the special uses are adjacent to alleys of
residential neighborhoods and perhaps there should be a minimum distance to
residential zones.
Grant Farrar, Corporation Counsel, said he will treat the suggestion as staff referral
and will work with the Zoning Division to see an overlay of how it will work.
Ald. Rainey warned that these predators are very creative and in some cases take the
title of a person’s car against the loan. She hopes that the wording of the ordinance
will be able to cover these situations. Steve Griffin, Director, Community & Economic
Development Department, responded that he believes that is covered in the
ordinance.
Ald. Wynne agreed with Ald. Rainey’s concern about the proximity to residential
districts.
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Planning & Development Committee Meeting
Minutes of 3-26-12
Page 3 of 3
The Committee voted unanimously 5-0 to recommend approval and suspension
of the rules to vote on Ordinance 35-O-12.
IV. ITEMS FOR DISCUSSION
There were no items for discussion.
V. COMMUNICATIONS
There were no communications.
VI. ADJOURNMENT
The meeting was adjourned at 7:29 p.m.
Respectfully submitted,
Bobbie Newman
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For City Council Meeting of April 23, 2012 Item P1
Resolution 35-R-12: Reserving 2012 Bond Volume Cap
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director, Community and Economic Development Department
Dennis Marino, Manager, Planning & Zoning Division
Subject: Resolution 35-R-12 Reserving 2012 Bond Volume Cap
Date: April 16, 2012
Recommended Action
Staff recommends adoption of Resolution 35-R-12, which reserves the City’s right to
issue $7,076,170 in tax exempt bonds under the bond volume cap allocation. This
Resolution must be adopted by May 1, 2012.
Summary
Bond volume cap can be used by the City for the issuance of industrial revenue bonds
for economic development purposes or it can be used to issue bonds to assist eligible
housing activities. The eligible bonds are tax exempt revenue bonds requiring that any
end user of bond proceeds be able to repay the bonds and be creditworthy. The City
does not incur any financial obligation by issuing these bonds.
The adopted Resolution will be filed with the State of Illinois thereby reserving the City’s
right of issuance of $7,076,170 of bond volume cap.
By filing the Resolution, the City prevents the State of Illinois from using Evanston’s
bond volume cap throughout Illinois for eligible purposes. The City remains eligible to
sell this bond volume cap in 2012 if it is not used for local purposes.
Attachments
Resolution 35-R-12
Memorandum
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4/16/2012
35-R-12
A RESOLUTION
Reserving $7,076,170 of the City’s Bond Volume Cap Allocation
for the Year 2012 for Single-Family Housing and the
Industrial/Commercial Revenue Bond Program
WHEREAS, the City of Evanston, Cook County, Illinois, (the “City”) is a
home rule unit of government under the Illinois Constitution of 1970; and
WHEREAS, there exists within the borders of the City a recognized need
for decent, safe, sanitary, well-constructed and maintained housing which persons of
low and moderate income can afford; and
WHEREAS, there exists the need to aid in financing the cost of economic
development projects in order to relieve conditions of unemployment and to encourage
an increase in commerce and industry within the City, thereby reducing unemployment
and providing for the increased welfare and prosperity of the residents; and
WHEREAS, the United States Government has authorized several states
and their political subdivisions to issue qualified mortgage bonds (“Bonds”) as defined in
Section 143(a) of the Internal Revenue Code of 1986, as amended, (the “Code”); and
WHEREAS, on January 1, 2012, the Office of the Governor of the State
of Illinois issued the State of Illinois Guidelines and Procedures for the Allocation of
Private Activity Bonding Authority in Accordance with the Tax Reform Act of 1986 and
30 ILCS 345, attached hereto as Exhibit A and incorporated herein by reference, in
order to provide below-market interest rate loans to qualifying individuals and/or to
issue mortgage credit certificates (“Certificates”) pursuant to Section 25 of the Code
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35-R-12
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in lieu of Bonds, thereby entitling qualified individuals to a credit against their federal
income tax; and
WHEREAS, the City of Evanston desires to consider establishing and
implementing a 2012 Industrial/Commercial Revenue Bond or Mortgage Revenue Bond
with the allocation of its 2012 Bond Volume Cap as defined in Section 146 of the Code
(the “Volume Cap”) in the approximate amount of seven million, seventy-six thousand,
one hundred seventy dollars ($7,076,170); and
WHEREAS, the City Council of the City of Evanston hereby proclaims the
intent of the City to allocate seven million, seventy-six thousand, one hundred seventy
dollars ($7,076,170) of the City’s Bond Volume Cap for calendar year 2012 to either
Industrial/Commercial Revenue Bonds, Mortgage Revenue Bonds, or other eligible
programs to be approved by City Council,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the City Council hereby finds, determines, and declares
that the purposes of this Resolution are to enable the City to: a) take steps designed to
reduce the cost of financing principal residences located in the City in order to provide
decent, affordable, safe and sanitary housing for persons with qualifying income; and
b) assist in the economic development of the City to relieve unemployment and
encourage an increase in commerce and industry.
SECTION 2: That the City Council hereby authorizes the reservation of
seven million, seventy-six thousand, one hundred seventy dollars ($7,076,170) of the
City’s Bond Volume Cap for calendar year 2012 for either Industrial/Commercial
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35-R-12
~3~
Revenue Bonds, Mortgage Revenue Bonds or other appropriate qualifying and eligible
financing instruments or a combination of each, as approved from time to time by the
City Council.
SECTION 3: That from and after the adoption of this resolution, the
proper officials, agents and employees of the City are hereby authorized, empowered
and directed to do all such acts and things and to execute all such documents as may
be necessary to carry out and comply with the provisions of this resolution, or to
effectuate the purposes hereof.
SECTION 4: That this Resolution 35-R-12 shall be in full force and effect
from and after its adoption.
________________________________
Elizabeth B. Tisdahl, Mayor
Attest:
__________________________________
Rodney Greene, City Clerk
Adopted: _____________________, 2012
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35-R-12
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EXHIBIT A
State of Illinois Guidelines and Procedures
for the Allocation of Private Activity Bonding Authority
in Accordance with the Tax Reform Act of 1986 and 30 ILCS 345
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STATE OF ILLINOIS
GUIDELINES AND PROCEDURES
FOR THE
ALLOCATION OF PRIVATE ACTIVITY BONDING AUTHORITY
IN ACCORDANCE WITH THE TAX REFORM ACT OF 1986
AND 30 ILCS 345
OFFICE OF THE GOVERNOR
Effective January 1, 2012
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TABLE OF CONTENTS
1. Introduction … 3
2. Calendar Year 2012 State Ceiling and Allocations… 4
3. Home Rule… 5
4. Non-Home Rule… 8
5. State Agencies… 11
6. Reallocation Provisions… 13
7. Appendix A - Standard Form of Letters… 14
8. Appendix B - Annual Housing Report… 19
9. Appendix C - Population Estimates… 21
Questions regarding these guidelines and procedures may be directed to the Debt
Management Unit of the Governor’s Office of Management and Budget at (217) 782-
5886.
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INTRODUCTION
The Federal Tax Reform Act of 1986 (the “Code”) as amended, imposes a limit on the aggregate
amount of “tax exempt private activity” bonds (also known as “Volume Cap”) that can be issued
by a state.. While the Code provides an allocation scheme for specific issuing authorities, it also
provides that a state may, by law, provide a different formula for allocating the State ceiling
among the governmental units in the State having authority to issue such bonds. The State of
Illinois (“the State”) has adopted procedures for the allocation of Volume Cap pursuant to the
Illinois Private Activity Bond Allocation Act, 30ILCS 345 (the “Illinois Allocation Act”).
The Governor’s Office is the entity charged with authority to allocate Volume Cap among the
political subdivisions within the State. In the event of conflict between the Code and Illinois
Allocation Act and these “2012 Guidelines and Procedures” (the “Guidelines”), the Code and the
Illinois allocation Act shall control. Any matters not covered by the Code or the Illinois
Allocation Act or the Guidelines shall be decided by the Governor’s Office, and the Governor’s
Office reserves the right to amend the Guidelines at any time.
These Guidelines are provided by the Governor’s Office to assist issuers in understanding how
the allocation formula will be administered. They do not represent a binding legal interpretation
of either the Code or the Illinois Allocation Act. The Governor’s Office will not make a legal
determination of the applicability of the Code to an issuer nor will it determine an issuer’s
compliance under the Code. Issuers should consult their own legal counsel to make these
determinations.
The Guidelines require certain issuers to submit requests to the Governor’s Office for allocations
of Volume cap. In addition, they require issuers within the State to report on reallocations and
their use of Volume Cap.
PLEASE NOTE – ALL REQUESTS AND REPORTING SUBMISSIONS, AS
DESCRIBED HEREIN, MUST BE SUBMITTED IN BOTH (i) HARD AND (ii)
ELECTRONIC FORMATS (ADOBE ACROBAT “PDF”) TO THE FOLLOWING
ADDRESSES:
HARD COPY SUBMISSIONS TO:
Governor’s Office of Management and Budget
Debt Management Unit – Volume Cap Submission
603 Stratton Building
Springfield, IL 62706
ELECTRONIC (PDF) SUBMISSIONS TO:
OMB.VolumeCapRequest2012@illinois.gov
Please indicate the (i) name, (ii) status of your organization (Home Rule, Non-Home Rule or State Agency) and (iii) type of
submission (either a “REPORT” or a “REQUEST”) in the “SUBJECT” line of your submission e-mail. Please include the
following information for a primary and secondary contact person in the body of each electronic submission (email):
Name
Title
Department/Division
Phone Number
Email address
IMPORTANT NOTE – The time and date stamp of the email will be used for the purpose of determining the order in which
the submissions are received unless otherwise noted herein.
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Calendar Year 2012 State Ceiling and Allocations
2012 State Ceiling – Background and Calculation
Section 146 of the Code limits the amount of qualified private activity bond debt that may be
issued in a state during a calendar year (“the State Ceiling”). Section 146(d) of the Code was
amended by H.R. 5662, the “Community Renewal Tax Relief Act of 2000 (the “CRTF Act”),” to
specify that beginning in calendar year 2002 the limit shall be the greater of $75 multiplied by a
state’s population or $225 million. The CRTF Act further specifies that beginning in calendar
year 2003 the volume limit may be adjusted annually for inflation. Pursuant to Revenue
Procedure 2008-66 published by the Internal Revenue Service, the volume limit on qualified
private activity bonds adjusted for inflation for calendar year 2012 is $95 multiplied by the state’s
population.
Section 146(j) of the Code further requires that the calculation of the State Ceiling be based on
the most recent resident population estimate released by the U. S. Bureau of the Census before the
beginning of the calendar year. On December 30, 2011, the Population Division of the U.S.
Census Bureau issued “Table 1: Annual Estimates of the Population for the United States,
Regions, States, and Puerto Rico: April 1, 2000 to July 1, 2010 (NST-EST2010-01)” which
reports Illinois’s estimated population as 12,830,632.
Illinois 2012 State Ceiling is $1,218,910,040.00 ($95 x 12,830,632).
Allocations
Pursuant to the Statute, the table below denotes the initial allocation of the 2012 State Ceiling.
Home Rule Units $759,795,560.00
Non-Home Rule Units 229,557,240.00
State Agencies/Authorities 229,557,240.00
Total $1,218,910,040.00
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HOME RULE UNITS
Allocation
January 1 Benchmark
As described in “2012 State Ceiling – Background and Calculation” above, each Home Rule
community is allocated an amount equal to $95.00 multiplied by its population and Cook County,
as a Home Rule county, is allocated an amount equal to $95.00 multiplied by the population of its
unincorporated area. Based on the most recent US Census estimates the total amount for all
Home-Rule units has been determined to be $759,795,560.00. Appendix C attached identifies the
list of Home Rule units and the population count used by the Governor’s Office for the volume
cap allocation. Special census estimates or other estimates for individual municipalities are not
recognized by the Governor’s Office.
During the period from January 1, 2012 through May 1, 2012 Home Rule units may not apply to
the State for an allocation under the Illinois Allocation Act. Rather, Home Rule units must
determine and monitor their own private activity bond limits as provided in the Illinois Allocation
Act. Please see reporting requirements detailed below in “Home Rule Reporting”.
June 1 Benchmark
Of the total amount available to each Home Rule unit of government with less than 2,000,000
inhabitants, the amount that has not been granted, transferred, or reserved by Home Rule units for
specific projects or purposes as of May 1, 2012, shall be reserved to the Governor’s Office on
June 1, 2012 (the “home Rule Pool”). From the period of June 1 through July 15, 2012, one-half
of the Home rule Pool will be available to all Home Rule units with less than 2,000,000
inhabitants (the remaining half is available for allocation to the State or State Agencies as herein
after described).
The Governor’s Office will accept Home Rule units’ requests for volume cap from the Home
Rule Pool beginning on the first State business day on or after June 1, 2012. Requests will be
accepted, via the methods described on page 3, only on or after 8:30 a.m., June 1, 2012. No
requests can or will be accepted prior to this date and time. On the first date that applications
may be received all applications received between 8:30am and 5pm on such date shall be
deemed equally first in line and the Governor’s Office shall grant cap as it may determine.
If more than one request is received in a day, other than the first day that applications may
be submitted, completed requests will be logged in by the time the electronic submission is
received, and processed on a first-come, first-granted basis.
If a determination is made that there is a sufficient amount of allocation remaining in the Home
Rule Pool upon a request made, an allocation approval letter will be sent to the applicant. The
approval letter will be mailed by first class U.S. Mail to the signator of the application letter
Express mail will be used upon request and at the issuer’s expense. The allocation is valid for a
period of 60 calendar days from the date of the letter or December 27 of the year of the allocation.
This period is set by Illinois Allocation Act and cannot be extended.
July 15 Benchmark
On and after July 15, 2012, the amount of the unused allocation from the Home Rule Pool shall
be available to both Home Rule units of government (with less than 2,000,000 inhabitants) and to
State agencies. Requests submitted prior to July 15 that are not completely fulfilled must be re-
filed after July 15 if cap still is requested.
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The Governor’s Office will accept Home Rule units’ requests for volume cap from the Home
Rule pool beginning on the first State business day on or after July 15, 2012. Requests will be
accepted, via the methods described on page 3, only on or after 8:30 a.m., July 15, 2012. No
requests can or will be accepted prior to this date and time. On the first date that applications
may be received all applications received between 8:30am and 5pm on such date shall be
deemed equally first in line and the Governor’s Office shall grant cap as it may determine.
If more than one request is received in a day, other than the first day that applications may
be submitted, completed requests will be logged in by the time the electronic submission is
received, and processed on a first-come, first-granted basis.
Please Note –
• A completed “Allocation Request Letter” (Appendix A) and a copy of an “Official
action”, as defined in the Statute, must accompany all request submissions (June 1
or July 15). A submission will not be deemed complete unless a copy of Official
action is included in the transmittal.
• No Home Rule unit may be granted more than 10% of the amount of total allocation
initially available for Home Rule units for a single project. Home Rule units may
submit separate requests for multiple projects. Requests must be for specific
projects, not general use. Requests will be processed only for allocation to be used
directly by the requesting Home Rule unit. Joint requests from more than one unit
or requests from one unit for allocation that will also be used by other units of
government will not be considered. Once an allocation is given to a specific unit, the
Governor’s Office will not object if units pool their allocations and join together in a
bond issue as advised by legal counsel.
• The allocation approval letter to Home Rule units of government is valid for a
period of 60 calendar days from the date of the letter or through December 31, 2012,
whichever date comes first. If an issuer’s allocation has expired, it may apply for a
new allocation if allocation is still available. Such application will be processed by
the Governor’s Office in the same manner as any other new application.
• The State, a State agency or Home Rule unit may reallocate all or a portion of its
ORIGINAL allocation to a Home Rule Unit, the State, a State agency or a Non
Home Rule Unit of local government. Home Rule units may reallocate by official
action of their governing body only as to volume cap reserved prior to May 1, 2012.
Home Rule units MAY NOT reallocate any allocation granted by the Governor’s
Office after June 1. Please see “REALLOCATION PROVISIONS” for further
details.
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Home Rule Reporting
Confirmation of Issuance
Pursuant to Section 7 of the Illinois Allocation Act, any Home Rule unit utilizing Volume Cap
(regardless of its source) is required to report, within 10 calendar days of issuance, the following:
(a) Name of the Issuer;
(b) Principal amount of the issue;
(c) Purpose for which the private activity bonds were issued;
(d) The amount, if any, used to refund any prior issue of private activity bond; and
(e) IRS 8038
A form of the “Confirmation of Bond Issuance” letter is provided in Appendix A.
If the amount of bonds issued as stated in the confirmation letter is less than the amount approved
for allocation for that project, the amount of unused allocation shall be added to the remaining
pool allocation available. This “lapsed” volume cap will be offered first to all issuers who have
requested volume cap whose requests were not completely fulfilled, in the order that such
requests were initially filed. If more than one request was initially filed at the same time, the
order of filing will be randomly assigned for purposes of offering lapsed cap. Volume cap is not
considered lapsed unless the issuer or issuer’s representative states in writing that all or a portion
of the cap will not be used.
Mid-Year Reporting
No later than May 10, 2012, each Home Rule unit with less than 2,000,000 inhabitants must
report to the Governor’s Office in writing on volume cap (i) granted, (ii) transferred, or (iii)
reserved by official action of the unit’s governing body prior to May 1, 2012. The form described
in Appendix A is provided for this purpose – “Report of Allocation Granted by Home Rule”.
Once Volume Cap is properly reserved by a Home Rule unit prior to May 1, 2012, the
Governor’s Office will not object to the subsequent transfer or reallocation of such cap, or filing
of a carry-forward of such volume cap, and no notice to the Governor’s Office of any such
subsequent action is required. {Please note, however, that Home Rule units must provide notice
to the Governor’s office, as provided in Section 6 of the Illinois Allocation Act, within fourteen
days of said reallocation.}
Please Note - Copies of “Official Action”, as defined in the Illinois Allocation Act, must
accompany this reporting submission. Submission will not be deemed complete unless a
copy of Official Action is included with the submissions.
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NON-HOME RULE UNITS
Allocation Requests
January 1 Benchmark
The 2012 allocation of Volume Cap available on or after January 1, 2012 to be issued by Non-
Home Rule units of local government is expected to be $229,557,240.00. Non-Home Rule units
are defined as municipalities or counties, other than Home-Rule units. All other forms of
government, such as local water districts or airport authorities, must apply for Volume Cap as a
State Agency.
The Governor’s Office will accept Non-Home Rule units’ requests for Volume Cap from the
Local Government Pool beginning on the first State business day on or after January 1, 2012
(January 2, 2012). Requests will be accepted, via the methods described on page 3, only on or
after 8:30 a.m., January 2, 2012. No requests can or will be accepted prior to this date and time.
On the first date that applications may be received all applications received between 8:30am
and 5pm on such date shall be deemed equally first in line and the Governor’s Office shall
grant cap as it may determine. If more than one request is received in a day, other than the
first day that applications may be submitted, completed requests will be logged in by the
time the electronic submission received, and processed on a first-come, first-granted basis.
If a determination is made that there is a sufficient amount of allocation remaining in the total
available allocation, an allocation approval letter will be sent to the applicant. The approval letter
will be mailed by first class U.S. Mail to the signator of the application letter. Express mail may
be used upon request and at the issuer’s expense.
July 15 Benchmark
Of the total amount allocated to Non-Home Rule units, the amount of remaining allocation as of
July 14, 2012 (the “Non-Home Rule Pool”) shall be reserved to the Governor’s Office on July 15,
2012 to be allocated to the State, State agencies or Non-Home Rule units as described in the
Illinois Allocation Act. Requests submitted prior to July 15 that are not completely fulfilled must
be re-filed on or after July 15 if volume cap is still requested.
The Governor’s Office will accept Non-Home Rule units’ requests for Volume Cap from the
Non-Home Rule Pool beginning on the first State business day on or after July 15, 2012.
Requests will be accepted, via the methods described on page 3, only on or after 8:30 a.m., July
15, 2012. No requests can or will be accepted prior to this date and time. On the first date that
applications may be received all applications received between 8:30am and 5pm on such
date shall be deemed equally first in line and the Governor’s Office shall grant cap as it may
determine. If more than one request is received in a day, other than the first day that
applications may be submitted, completed requests will be logged in by the time the
electronic submission is received, and processed on a first-come, first-granted basis.
Please Note –
• A completed “Allocation Request Letter” (Appendix A) and a copy of an “Official
Action”, as defined in the Illinois Allocation Act, must accompany all request
submissions (January 1 or July 15). A submission will not be deemed complete
unless a copy of Official Action is included in the transmittal.
• No Non-Home Rule unit may be granted more than 10% of the amount of total
allocation initially available to units of local government for a single project. Non-
Home Rule units may submit separate requests for multiple projects. Requests
must be for specific projects, not general use. Non-Home Rule units do not have
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power under statute to transfer or reallocate cap to other Non-Home Rule or Home-
Rule units. Requests may be made only for cap that will be used within the Non-
Home Rule unit's jurisdiction, as evidenced by such documentation or evidence as
the Governor's Office shall request. Letters of intent from lenders shall be deemed
prima facie evidence. Units planning to pool their allocations must certify their
intent to comply with this section in their request letter.
• The allocation approval letter is valid for a period of 60 calendar days from the date
of the letter. This period is set by the Illinois Allocation Act and cannot be extended.
• Pursuant to Section 6 of Illinois Allocation Act, a Non-Home Rule unit IS NOT
AUTHORIZED TO REALLOCATE all or any unused portion of its allocation.
Direct and indirect reallocations by Non-Home Rule Units are strictly prohibited.
This prohibition is discussed more fully in the “Reallocation Provisions” of these
Guidelines.
• The proceeds from bonds utilizing Volume Cap allocated to a Non-Home Rule unit
pursuant to these Guidelines must be used within the jurisdiction of the Non-Home Rule
unit.
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Non-Home Rule Reporting
Confirmation of Issuance
Pursuant to Section 7 of the Illinois Allocation Act, Non-Home Rule units are required to report,
within 10 calendar days of issuance, the following:
(a) Name of the Issuer;
(b) Principal amount of the issue;
(c) Purpose for which the private activity bonds were issued;
(d) The amount, if any, used to refund any prior issue of private activity bond; and
(e) IRS 8038
A form of the “Confirmation of Bond Issuance” letter is provided in Appendix A.
If the amount of bonds issued as stated in the confirmation letter is less than the amount approved
for allocation for that project, the amount of unused allocation shall be added to the remaining
pool allocation available. This “lapsed” volume cap will be offered first to all issuers who have
requested volume cap whose requests were not completely fulfilled, in the order that such
requests were initially filed. If more than one request was initially filed at the same time, the
order of filing will be randomly assigned for purposes of offering lapsed cap. Volume cap is not
considered lapsed unless the issuer or issuer’s representative states in writing that all or a portion
of the cap will not be used.
Annual Reporting of Housing Projects
The Illinois Allocation Act requires Non-Home Rule units to provide an annual report of all
private activity bonds issued for any housing purposes which utilizes volume cap allocated by the
State. Details on the reporting requirement can be located in the Section 7.5 of the Illinois
Allocation Act. A form to aid reporting has been provided in Appendix B to these Guidelines.
Calendar Year 2012 submissions are to be sent via the instructions set forth on page 3 of these
Guidelines by February 1, 2012. An additional copy of this report only must also be submitted to
the Illinois Housing Development Authority (“IHDA”) at the following address:
Illinois Housing Development Authority
Attention: General Counsel
401 North Michigan Avenue
Chicago, IL 60611
Please Note - Excel version of this form is available for download on our webpage
(http://www.state.il.us/budget/) for your convenience.
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STATE AGENCIES
Allocation Requests
For calendar year 2012 there is expected to be $229,557,240.00 for use by State Agencies, (the
“State Agency Pool”), defined as any State agency, commission, board, authority, or body politic
and corporate of the State authorized by law to issue Private Activity Bonds, other than a Non-
Home Rule or Home-Rule unit.
The Governor’s Office may allocate among all State agencies from the State Allocation Pool
available after January 1, 2012 (January 2, 2012). In addition, State agencies may apply
beginning on or after the first State business day after June 1, 2012 for the allocation retained by
the Governor’s Office from the Home-Rule Pool and beginning on or on July 15, 2012 for the
allocation retained, if any, from the Non-Home Rule Pool. Requests submitted prior to June 1
which are not completely fulfilled and requests submitted prior to July 15 which are not
completely fulfilled must be re-filed after July 15 if cap from the Non-Home Rule pool is
requested. Please see “HOME RULE” and “NON-HOME RULE” sections for submission
procedures.
Please Note-
• Requests will be processed only for allocation to be used directly by the requesting
State agency. Requests may be requested and granted on a lump-sum by private
activity bond category or individual project basis as the Governor’s Office may
determine. Joint requests from more than one State agency or units of government
or requests from one State agency for an allocation that will be used by other units
of government will not be considered. Once an allocation is given to a specific State
agency, the Governor’s Office will not object if units pool their allocations and join
together in a bond issue as advised by legal counsel.
• State agencies may submit requests for allocations of any amount. The 10% limit
does not apply to State Agencies
• The Governor’s Office may consult with State agencies prior to submission of their
allocation requests and determine the amount of allocation that shall be requested
and approved. The allocation shall be valid through the end of the calendar year.
• State agencies may reallocate their unused allocation in the manner described in
“REALLOCATION PROVISIONS” with the approval of the Governor’s Office. A
State agency that issues bonds after receiving a reallocation from a Home-Rule unit
or another State agency shall submit the information described in the “Reporting”
section below.
• State agencies also may file a carry-forward of an allocation remaining at the end of
one calendar year to the next under certain circumstances, with the approval of the
Governor’s Office. Issuers should consult their legal counsel with respect to the
applicability of this provision to their circumstances
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State Agency Reporting
Confirmation of Issuance
Pursuant to Section 7 of the Illinois Allocation Act. State Agencies are required to report, within
10 calendar days of issuance, the following:
(a) Name of the Issuer;
(b) Principal amount of the issue;
(c) Purpose for which the private activity bonds were issued;
(d) The amount, if any, used to refund any prior issue of private activity bond; and
(e) IRS 8038
A form of the “Confirmation of Bond Issuance” letter is provided in Appendix A.
If the amount of the bonds issued as stated in the confirmation letter is less than the amount
approved for allocation for that project, the unused allocation amount shall be retained by the
State Agency unless otherwise directed by the Governor’s Office.
Annual Reporting of Housing Projects
Pursuant to the Illinois Allocation Act, State Agencies are required to provide an annual report of
all private activity bonds issued for any housing purposes which utilizes volume cap allocated by
the State. Details on the reporting requirement can be located in Section 7.5 of the Illinois
allocation Act and a form has been provided in Appendix B for submission. Calendar Year 2012
Submissions are to be sent via the instruction set forth on page 3 of these guidelines by February
1, 2012. An additional copy of this report only must also be submitted to the Illinois Housing
Development Authority (“IHDA”) at the following address:
Illinois Housing Development Authority
Attention: General Counsel
401 North Michigan Avenue
Chicago, IL 60611
Please Note - Excel version of this form is available for download on our webpage
(http://www.state.il.us/budget/) for your convenience.
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REALLOCATION PROVISIONS
Reallocations by the State, a State Agency or a Home Rule Unit
The State, any State Agency or Home Rule unit may voluntarily reallocate to any Non-Home
Rule unit of local government, Home-Rule unit, the State or any State agency all or any portion
of its unused allocation. {The State Agency or Home Rule unit reallocating all or a portion of its
unused allocation must provide notice to the Governor’s office within fourteen days of said
reallocation.}
Consistent with the Illinois Allocation Act and these guidelines, entities that issue private activity
bonds on the basis of reallocations must submit to the Governor’s Office written evidence of such
reallocation and a confirmation of bond issuance letter within ten calendar days from the date the
bonds are issued.
Reallocations by a Non-Home Rule Unit Are Prohibited
Non-Home Rule units may not reallocate to any issuer. This prohibition applies to direct
reallocations and to reallocations attempted via an intergovernmental or other agreement.
Allocations made to Non-Home Rule units pursuant to the Illinois Allocation Act and these
Guidelines may not be used in an issuance by another governmental entity on behalf of the Non-
Home Rule unit or as a surrogate for the Non-Home Rule unit via an intergovernmental or other
agreement.
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APPENDIX A
STANDARD FORM OF LETTERS
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(Letterhead of Signator)
ALLOCATION REQUEST LETTER
FROM ALL ISSUERS
(Date)
Office of the Governor
Governor’s Office of Management and Budget
603 Stratton Building
Springfield, Illinois 62706
ATTENTION: Debt Management Unit
RE: Issuer: ________________________________________
Type: (Home-Rule, Non-Home Rule or State agency)
Maximum Principal Amount: _______________________
Bond Description: (project, beneficiary, location, type/category of bonds)
Dear Governor Quinn:
In accordance with the Tax Reform Act of 1986 as passed by 99th Congress 2nd Session
(1986), as amended, and 30 ILCS 345, the (name of issuer) respectfully requests an allocation for
the above-captioned private activity bonds. In preparation for this bond issue to date, all
applicable Federal and State requirements have been complied with. A copy of the inducement
resolution or similar official action for this issue has been attached herewith.
[(The following is required only of Non-Home Rule units which expect to join other units
in a single bond issue as described in the guidelines): I hereby certify that (name of issuer)
intends to comply with requirements set forth in the Governor's Office guidelines and will not
transfer or reallocate any cap received from the Governor's Office to other Non-Home Rule or
Home-Rule units and will use the cap only within our jurisdiction.]
I hereby certify under penalty of perjury, that to the best of my knowledge, the issuance
of the Private Activity Bond was or will not be made in consideration of any bribe, gift, gratuity
or direct or indirect contribution to any political campaign.
Please forward the allocation approval letter to the undersigned [or to: ______________].
Bond counsel for these bonds [is expected to be ______________, who may be reached at [phone
number]] [has not yet been selected].
Sincerely,
(Name of issuer)
______________________________
(Signature of authorized public official)
(Title)
(Phone number)
[Note: The Bond description cannot be materially changed after submission.]
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(Governor’s Letterhead)
BOND ALLOCATION APPROVAL LETTER
(Date)
Allocation Number (our assigned number)
(Name of issuer)
Attention: (Name of Official)
Re: Issuer: ________________________________________________
Type: (Home-Rule, Non-Home Rule or State agency)
Maximum Principal Amount: ______________________________
Bond Description: (project, beneficiary, location, type/category of bonds)
Ladies and Gentlemen:
In accordance with the Tax Reform Act of 1986, as amended, and 30 ILCS 345, the
above-captioned Issuer has requested an allocation for Private Activity Bonds with respect to the
above-captioned bonds. In support of this request, I have been presented with the resolution duly
adopted by the Issuer or similar official action with respect to the above-captioned bonds.
I hereby allocate $________ of the State’s 2012 maximum limit on private activity bonds
to the above-captioned Issuer.
Pursuant to Section 6 of the Illinois Private Activity Bond Allocation Act, this allocation
is only valid if:
(1) the proceeds from the bonds (the “Bonds”) utilizing the bond volume cap are to
originate single family mortgages to finance the purchase of homes located within the
jurisdiction of the unit local government applying for the bond volume cap, or the
costs associated therewith, or, if not so used, applied to redeem the Bonds; and
(2) the unit of local government is the Issuer of the Bonds.
“Issuer” as used herein is the entity named on the Bonds and obligated for the repayment of
the Bonds and does not include an entity for whom bonds have been issued by another party
via an intergovernmental or other agreement.
This allocation is valid through and including __________________. If the above-
captioned bonds have not been issued by said date this allocation automatically expires and is
available for reallocation.
Sincerely,
PAT QUINN
Governor
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(Letterhead of Signator)
CONFIRMATION OF BOND ISSUANCE
TO BE PROVIDED BY ISSUER
(Date) [Within 10 calendar days of issuance]
Allocation Number: (assigned by us in the allocation approval letter)
Office of the Governor
Governor’s Office of Management and Budget
603 Stratton Building
Springfield, Illinois 62706
ATTENTION: Debt Management Unit
Re: Issuer: ____________________________________________
Type: (non Home-Rule, Home-Rule or State agency)
Date of Issuance: ___________________________________
Principal Amount Issued: ____________________________
Bond Description: (project, beneficiary, location, type/category of bonds)
Dear __________:
In accordance with the Tax Reform Act of 1986, as amended, and 30 ILCS 345,
the above-captioned Issuer is giving notice that the above-captioned private activity
bonds have been issued. With regard to the issuance of these bonds, all applicable
federal and state requirements have been complied with. The total allocation provided
for this bond issue in the Allocation Approval Letter dated __________________ was
$_______________. The total principal amount actually issued was
$___________________________ and, therefore, the amount of $_________________
is unused allocation that may be added to the total available allocation.
Sincerely,
(Name of issuer)
______________________________
(Signature of authorized public official)
(Title)
Attachments
[Note: If the bonds were issued on the basis of a voluntary reallocation of unused
allocation or as a result of a carry-forward of allocation from a prior year, this fact
should be so stated in this confirmation letter and a copy of the written evidence
of such reallocation or carry-forward should be attached.]
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(Letterhead of Signator)
REPORT OF ALLOCATION GRANTED
BY HOME-RULE UNITS
(Date) [Due Thursday, May 10, 2012]
Office of the Governor
Governor’s Office of Management and Budget
603 Stratton Building
Springfield, Illinois 62706
ATTENTION: Debt Management Unit
Re: Issuer: (Home-Rule unit)
Total 2012 Volume Cap Allocation: [see list attached to guidelines for
population, multiplied by $95.00]
Volume Cap allocations granted, transferred, or reserved by Issuer resolution
prior to May 1, 2012:
1. Principal Amount of Issue: ________________________
Bond Description: (Type of bond)
(Repeat as necessary identify all specific allocations)
If reallocated to another issuer, state name of issuer:________________________
Copies of allocation resolutions or ordinances are attached. [Note:
Memorandums of agreements with businesses need not be attached.]
Total Allocation Granted or Reallocated $____________________________
Sincerely,
(Name of issuer)
______________________________
(Signature of authorized public official)
(Title)
(Phone number)
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APPENDIX B
ANNUAL HOUSING REPORT
SAMPLE FORM
(Excel version available for download on GOMB website - http://www.state.il.us/budget/)
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Statutory Requirement (30 ILCS 345/7.5)Explanation/Detail Insert Required Information
Bond Issuer Entity Issuing Bonds:
Person Completing Report (Drafter)Name:
Drafter Contact Information Company:
Address:
Address:
City, State, Zip:
Phone:
E-mail Address:
Reporting Period Calendar Year:
Date of Report Date (no less than 45 days
prior to end of Reporting
Period):
Bond Proceeds Used for Projects and
Loans
Percentage of Total
Issuance:
Total Cost of Issuance Amount:
Bond Proceeds Used to Refund Prior
Bonds
Amount:
Unused Proceeds at Time of Report Amount:
Plan for Use of Any Unused Proceeds
For Multifamily Rental Units Only
Total Number of Developments Total:
Total Number of Units Total:
Income Levels for All Units (using Area
Median Income, or "AMI")
No. Units at 30% AMI or
less:
No. Units at 40% AMI:
No. Units at 50% AMI:
No. Units at 60% AMI:
No. Units at 80% AMI:
No. of Other Restricted
Units (% AMI):
No. of Other Restricted
Units (% AMI):
No. of Other Restricted
Units (% AMI):
Unrestricted (Market Rate):
Annual Comprehensive Housing Plan
Priorities (see below for priority key)
For Single Family Units Only
Loans and Households Achieving
Homeownership with Bond Proceeds
Number of Mortgage
Loans:
Number of Households:
Loan Amounts, Actual and Effective
Interest Rates
Annual Comprehensive Housing Plan
Priorities (see below for priority key)
First-time Homebuyers Number:
Homeownership Counseling No. of assisted
homeowners who received
any homeownership
counseling:
Key to Priorities
Any questions on how to complete this form should be directed to Charlotte Flickinger at the Illinois
Housing Development Authority at 312-836-5200 or TTD 312-836-5222.
QUESTIONS?????
Extremely Low Income - No. Units Serving Very Low-Income (less than 30% AMI) Households and
Families
Very Low Income - No. Units Serving Very Low-Income (31 to 50% AMI) Households and Families
Disabled - No. Units Serving People with Disabilities (as defined in the Illinois Comprehensive
Housing Plan, found at www.ihda.org; choose "Housing Policy and Planning" in the left margin)
Homeless - No. Units Serving Homeless People and Families and Those At-Risk of Homelessness
Live Near Work - No. Units Serving Low and Moderate-Income Families and People Unable to Find
Affordable Housing Near Employment or Transportation
Preservation - No. of Units for Low-Income Families and People Living in Existing Affordable Housing
that is in Danger of Becoming Unaffordable
Attach detail showing the number units serving the priority
populations described below, along with documentation
showing efforts to serve Priority Populations, when
available.
Attach detail showing the number units serving the priority
populations described below, along with documentation
showing efforts to serve Priority Populations, when
available.
Attach List of Individual Loan Amounts, detailing the actual
and effective interest rate for each loan.
Bond Issuer Annual Reporting Form
Attach Narrative and Supporting Documentation Showing
Commitments to Utilize Proceeds, including timetable for
use.
Information Required for All Bond Issues
NOTE: The table of current AMI figures
to be used in compiling this information
may be found at
http://www.ihda.org/Downloads.aspx
(search "Income Limits") or by calling
the Illinois Housing Development
Authority at 312-836-5200.
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APPENDIX C
POPULATION ESTIMATES
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Home Rule Unit1 Population2 Home Rule Unit1 Population2
Addison Village 36,942 De Pue Village 1,838
Alsip Village 19,277 Des Plaines City 58,364
Alton City 27,865 Dolton Village 23,153
Arlington Heights Village 75,101 Downers Grove Village 47,833
Aurora City 197,899 Du Quoin City 6,109
Bannockburn Village 1,583 East Dundee Village 2,860
Barrington Hills Village 4,209 East Hazel Crest Village 1,543
Bartlett Village 41,208 East St. Louis City 27,006
Bartonville Village 6,471 Edwardsville City 24,293
Batavia City 26,045 Elgin City 108,188
Bedford Park Village 580 Elk Grove Village Village 33,127
Belleville City 44,478 Elmhurst City 44,121
Bellwood Village 19,071 Elmwood Park Village 24,883
Belvidere City 25,585 Elwood Village 2,279
Benton City 7,087 Evanston City 74,486
Berkeley Village 5,209 Evergreen Park Village 19,852
Berwyn City 56,657 Fairview Heights City 17,078
Bloomingdale Village 22,018 Flora City 5,070
Bloomington City 76,610 Forest View Village 698
Bolingbrook Village 73,366 Freeport City 25,638
Bridgeview Village 16,446 Galesburg City 32,195
Bryant Village 220 Glendale Heights Village 34,208
Buffalo Grove Village 41,496 Glen Ellyn Village 27,450
Burbank City 28,925 Glenview Village 44,692
Burnham Village 4,206 Glenwood Village 8,969
Cahokia Village 15,241 Golf Village 500
Calumet City City 37,042 Granite City City 29,849
Calumet Park Village 7,835 Gurnee Village 31,295
Carbon Cliff Village 2,134 Hanover Park Village 37,973
Carbondale City 25,902 Harvey City 25,282
Carlock Village 552 Harwood Heights Village 8,612
Carol Stream Village 39,711 Hazel Crest Village 14,100
Carpentersville Village 37,691 Herrin City 12,501
Carterville City 5,496 Highland Park City 29,763
Champaign City 81,055 Highwood City 5,405
Channahon Village 12,560 Hillside Village 8,157
Chicago City 2,695,598 Hodgkins Village 1,897
Chicago Heights City 30,276 Hoffman Estates Village 51,895
Chicago Ridge Village 14,305 Homer Glen Village 24,220
Christopher City 2,382 Hopkins Park Village 603
Cicero town 83,891 Inverness Village 7,399
Collinsville City 25,579 Jacksonville City 19,446
Cook County, Unincorporated 104,874 Johnston City City 3,543
Country Club Hills City 16,541 Joliet City 147,433
Countryside City 5,895 Kankakee City 27,537
Crainville Village 1,254 Lake Barrington Village 4,973
Crystal Lake City 40,743 Lake Bluff Village 5,722
Danville City 33,027 Lake Forest City 19,375
Darien City 22,086 Lake in the Hills Village 28,965
Decatur City 76,122 Lansing Village 28,331
Deerfield Village 18,225 LaSalle City 9,609
DeKalb City 43,862 Lincolnshire Village 7,275
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Home Rule Unit1 Population2 Home Rule Unit1 Population2
Lincolnwood Village 12,590 Posen Village 5,987
Manhattan Village 7,051 Prairie Grove Village 1,904
Marion City 17,193 Quincy City 40,633
Mascoutah City 7,483 Rantoul Village 12,941
Maywood Village 24,090 Riverdale Village 13,549
McCook Village 228 Riverwoods Village 3,660
McHenry City 26,992 Robbins Village 5,337
Melrose Park Village 25,411 Rockdale Village 1,976
Mettawa Village 547 Rock Island City 39,018
Midlothian Village 14,819 Rolling Meadows City 24,099
Moline City 43,483 Romeoville Village 39,680
Monee Village 5,148 Rosemont Village 4,202
Monmouth City 9,444 Round Lake Beach Village 28,175
Morton Grove Village 23,270 Sauget Village 159
Mound City City 588 Schaumburg Village 74,227
Mount Prospect Village 54,167 Schiller Park Village 11,793
Mount Vernon City 15,277 Sesser City 1,931
Muddy Village 68 Sherman Village 4,148
Mundelein Village 31,064 Skokie Village 64,784
Murphysboro City 7,970 South Barrington Village 4,565
Naperville City 141,853 South Holland Village 22,030
Naples town 130 Springfield City 116,250
Nauvoo City 1,149 St. Charles City 32,974
New Lenox Village 24,394 Standard Village 220
Niles Village 29,803 Stickney Village 6,786
Normal town 52,497 Stone Park Village 4,946
Norridge Village 14,572 Streamwood Village 39,858
Northbrook Village 33,170 Sycamore City 17,519
North Chicago City 32,574 Thornton Village 2,338
Northfield Village 5,420 Tilton Village 2,724
Northlake City 12,323 Tinley Park Village 56,703
North Utica Village 1,352 Tuscola City 4,480
Oakbrook Terrace City 2,134 University Park Village 7,129
Oak Forest City 27,962 Urbana City 41,250
Oak Lawn Village 56,690 Valmeyer Village 1,263
Oak Park Village 51,878 Vernon Hills Village 25,113
O'Fallon City 28,281 Volo Village 2,929
Old Mill Creek Village 178 Warrenville City 13,140
Onarga Village 1,368 Washington City 15,134
Orland Park Village 56,767 Watseka City 5,255
Oswego Village 30,355 Waukegan City 89,078
Palatine Village 68,557 West Chicago City 27,086
Park City City 7,570 West City Village 661
Park Forest Village 21,975 West Dundee Village 7,331
Park Ridge City 37,480 West Frankfort City 8,182
Pekin City 34,094 Wheaton City 52,894
Peoria City 115,007 Wheeling Village 37,648
Peoria Heights Village 6,156 Williamsville Village 1,476
Peru City 10,295 Wilmette Village 27,087
Phoenix Village 1,964 Winnetka Village 12,187
Plainfield Village 39,581 Woodridge Village 32,971
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For City Council meeting of April 23, 2012 Item P2
Ordinance 42-O-12: Special Use for a Indoor Recreation Facility at 2125 Ashland Ave
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director of Community and Economic Development Dept.
Dennis Marino, Manager, Planning and Zoning Division
Melissa Klotz, Zoning Planner, Planning and Zoning Division
Subject: Ordinance 42-O-12 Granting a Special Use for a Commercial Indoor
Recreation Facility at 2125 Ashland Avenue
Date: April 23, 2012
Recommended Action
Zoning Board of Appeals and City staff recommend the adoption of Ordinance 42-O-12
granting a special use permit for the operation of a Commercial Indoor Recreation Facility
at 2125 Ashland Avenue. The applicant has complied with all zoning requirements and
meets all of the standards of a special use for this District. The Zoning Board of Appeals
found this as well in its findings for a positive recommendation.
Summary
The applicant plans to open CrossFit e-Town at 2125 Ashland Avenue, which will
incorporate free weights, cardio activities, gymnastics, and moving heavy objects in one
hour indoor group training sessions of approximately 20 participants with two coaches.
The proposed site is an existing vacant building in the MXE zoning district. This
establishment will only offer personal strength and conditioning in individual or small
group settings – individuals will not be allowed to exercise at the facility unless they are in
scheduled classes.
CrossFit classes will be back to back in the early to mid morning hours, with one lunch
time class, and multiple evening classes. The gym will only hold morning classes on
Saturdays and Sundays. 2125 Ashland Avenue has an adjacent parking lot that is under
the same ownership, and includes 15 parking spaces for CrossFit that have been
guaranteed by the property owner. Given the nature of CrossFit, it is likely that some
individuals will run or bike to the premises and not fully utilize the 15 parking spaces.
Memorandum
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The applicant believes CrossFit e-Town will provide a needed service to the community,
and anticipates approximately 25 local EMT/police/fire department personnel will utilize
this location once it is fully established.
Neighborhood Benefit
This use should not cause any type of negative cumulative effect on the surrounding
neighborhood. This area is zoned MXE and currently includes a mixture of commercial,
light impact industrial uses, multi-family residential, work/live uses, and single family
residential properties. CrossFit will bring a number of people to the area, which will
benefit other local businesses and increase safety in the vicinity.
Comprehensive Plan
The Evanston Comprehensive General Plan encourages the combination of residential
and neighborhood businesses in areas such as the MXE zoning district. The
Comprehensive Plan specifically includes:
Objective: Recognize the benefits of mixing residential, commercial, and
institutional uses in neighborhoods.
Objective: Promote activities that help strengthen communities and improve
neighborhood quality of life.
The Comprehensive Plan calls for policies and actions to accomplish these
objectives that includes:
Encourage creative adaptive reuse of properties available for
redevelopment using zoning standards.
A special use for the proposed location of CrossFit will promote the mixed use character
of the neighborhood and prove to be a creative adaptive reuse of a currently vacant
building.
Legislative History
March 20, 2012: The ZBA recommended the City Council approve the application for a
special use permit with the following conditions:
1. Employee parking must be in the rear of the property.
2. Hours of operation are limited to 5am – 9pm, seven days a week.
Attachments
Proposed Ordinance 42-O-12
March 20, 2012 ZBA Draft Meeting Minutes
ZBA Findings
Staff memo to the ZBA
ZBA Application Packet
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3/29/2012
42-O-12
AN ORDINANCE
Granting a Special Use Permit for a
Commercial Indoor Recreational Facility
Located at 2125 Ashland Avenue
in the MXE Mixed Use Employment Zoning District
(“Crossfit”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on March 20, 2012,
pursuant to proper notice, to consider case no. 12ZMJV-0017, an application filed by
North Shore Strength and Conditioning, LLC (the “Applicant”), contract lessee of the
property legally described in Exhibit A, attached hereto and incorporated herein by
reference, commonly known as 2125 Ashland Avenue (the “Subject Property”) and
located in the MXE Mixed Use Employment Zoning District (“MXE District”), for a Special
Use Permit to establish, pursuant to Subsection 6-13-4-3 of Title 6 of the Evanston City
Code, 1979, as amended (“the Zoning Ordinance”), a Commercial Indoor Recreational
Facility on the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit met
the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and
recommended that City Council grant the application with conditions; and
WHEREAS, at its meeting of April 23, 2012, the Planning and
Development Committee of the City Council (“P&D Committee”) considered the ZBA’s
record and findings and recommended the City Council accept the ZBA’s
recommendation and approve the application in case no. 12ZMJV-0017; and
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42-O-12
~2~
WHEREAS, at its meetings of April 23, 2012 and May 14, 2012, the City
Council considered and adopted the respective records, findings, and recommendations
of the ZBA and P&D Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Commercial Indoor Recreational Facility on the Subject Property as applied for in
case no. 12ZMJV-0017.
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the grant of a Special Use
Permit, violation of any of which shall constitute grounds for revocation thereof pursuant
to Subsection 6-3-10-6 of the Zoning Ordinance:
(A) Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case.
(B) Hours of Operation: The Applicant shall not operate the Special Use authorized
by this ordinance between 9:00 p.m. and 5:00 a.m. on any day.
(C) Parking:
1. Employees: When driving to work at the Special Use authorized by this
ordinance, the Applicant and its employees shall park only in off-street
parking spaces on the Subject Property.
2. Bicycles: The Applicant shall provide secure, on-site bicycle parking for
its customers.
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42-O-12
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SECTION 4: Before it may operate the Special Use authorized by the
terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 5: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 8: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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42-O-12
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EXHIBIT A
Legal Description
LOT 12 (EXCEPT THE SOUTH 3 FEET THEREOF) AND ALL OF LOTS 13 AND 15 IN BLOCK 11 IN
EVANSTON CENTER ADDITION, IN SECTION 12, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE
THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.
PIN: 10-12-422-017-0000
Commonly Known As: 2121-2125 Ashland Avenue, Evanston, Illinois.
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DRAFT NOT APPROVED
Page 1 of 2
Zoning Board of Appeals
MEETING MINUTES
ZONING BOARD OF APPEALS
Tuesday, March 20, 2012
7:30 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Mary Beth Berns, Lori Summers, Clara Wineberg, Beth McLennan,
Scott Gingold, Matt Rodgers
Members Absent: Andrew Gallimore
Staff Present: Melissa Klotz, Zoning Planner; Dennis Marino, Manager, Planning
& Zoning Division
Presiding Member: Lori Summers
Declaration of Quorum
With a quorum present, Chairman Summers called the meeting to order at 7:33pm.
Approval of Minutes
The minutes from the March 6, 2012 Zoning Board of Appeals meeting were discussed but were
not approved.
New Business
2125 Ashland Avenue ZBA 12ZMJV-0017
Kevin Teborek, lessee, for a special use permit at 2125 Ashland Avenue to operate a
Commercial Indoor Recreation Facility – fitness establishment (CrossFit). 2125 Ashland
Avenue is located in the MXE – Mixed Use Employment Zoning District, which requires a
special use permit for Commercial Indoor Recreation. The Zoning Board of Appeals makes a
recommendation to the City Council, the final determining body.
Mr. Teborek, Patrick Curtis, and Debbie Sabin presented a slide show presentation that
described the CrossFit concept, as well as the community outreach aspect of CrossFit. This
particular CrossFit will also serve as an ordering/delivery point for local in-season fruits and
vegetables.
Mr. Teborek elaborated on parking in the area, and explained that this location will have 10
dedicated parking spaces in the adjacent parking lot that is held under common ownership, as
well as 5 parking spaces behind the building. There will be two employees, who will park in the
back when they drive to the facility.
Chairman Summers asked for clarification on what other businesses surround the area. Phillip
Holms, property owner of 2125 Ashland Avenue, explained that North Shore Electric is an
electrical contractor company that occupies the other large space on the lot, but has its own
fenced parking area, and West Side Art Gallery occupies the small space, though employees
and clients are rarely at the space. There are a total of three tenants, counting CrossFit. Mr.
Holms noted that there are more than 20 parking spaces available in his adjacent lot, as well as
a nearby public parking lot that holds over 40 parking spaces. CrossFit will not utilize the
loading dock.
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DRAFT NOT APPROVED
Page 2 of 2
Zoning Board of Appeals
Mr. Teborek elaborated on the hours of operation, and stated that CrossFit would open around
5am, and close shortly after the last class at 8pm, Monday through Friday. Weekend hours
would include 1 or 2 classes each morning, with no afternoon or evening classes.
Stacey Sittler, 2127 Ashland Avenue, opposed the application for a special use because there is
not enough parking in the area. Ms. Sittler explained that the customers to the dog day care
business across the street often double park because there are not enough legal parking
spaces. Also, the Jehovah’s Witness proprietors often park illegally in the area in front of fire
hydrants. The proposed 200 member CrossFit club will make the parking situation
exponentially worse. Ms. Sittler then stated that if CrossFit utilizes the five parking spaces in
their rear yard, the parking space in the rear of 2127 Ashland Avenue will be closed off. Ms.
Berns asked for clarification on the parking situation at 2127 Ashland Avenue, and Ms. Sittler
explained that her parking space would be closed off because she exits her parking space
through the CrossFit spaces.
Mr. Holms noted that no one parks in his parking lot over night, but some tenants are there at
odd hours.
Ms. Sittler added that there is a 4-flat across the street, as well as many other residences in the
area. There is very little off street parking surrounding the residences.
Mr. Curtis noted that class sizes will be limited to approximately 20 participants, and CrossFit is
willing to adjust class schedules to alleviate the neighborhood parking issues. He also noted
that the 5 parking spaces in the rear of the building do not interfere with the alley for other
vehicles to drive by. Mr. Teborek reiterated that CrossFit is willing to work with the
neighborhood to address parking concerns.
The Zoning Board then entered into deliberation and found all nine Standards to be met.
Mr. Rodgers made a motion for approval with the following conditions:
1) Employee parking must be in the rear.
2) The applicant must provide secure bicycle parking and encourage use of the adjacent
parking lot rather than street parking.
3) Hours of operation are limited to 5am – 9pm, 7 days a week.
The motion was approved 6-0.
The meeting was adjourned at 8:40pm.
This meeting was recorded by video and is available for viewing at the Community and
Economic Development Department, 2100 Ridge Avenue, Evanston.
Respectfully Submitted,
Melissa Klotz
Zoning Planner, Community and Economic Development Department
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FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
After conducting a public hearing on March 20, 2012, the Zoning Board of Appeals
makes the following findings of fact, reflected in the audio-visual recording of the
hearing, based upon the standards for special uses specified in Section 6-3-5-10 of the
Zoning Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 6-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 6-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met _____Not Met
Vote 6-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met _____Not Met
Vote 6-0
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 6-0
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 6-0
Case Number: 12ZMJV-0017
Address or
Location:
2125 Ashland Avenue
Applicant: Kevin Teborek, CrossFit e-Town
Proposed
Special Use:
Commercial Indoor Recreation Facility – (fitness establishment)
CrossFit
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(G) It preserves significant historical and
architectural resources; ___X___Met _____Not Met
Vote 6-0
(H) It preserves significant natural and
environmental features; and ___X___Met _____Not Met
Vote 6-0
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 6-0
and, based upon these findings, and upon a vote
___6__ in favor & __0___ against
Recommends to the City Council
_____ approval without conditions
__X___ approval with conditions specifically:
1) Employee parking must be in the rear.
2) The applicant must provide secure bicycle parking and encourage use of the adjacent
parking lot rather than street parking.
3) Hours of operation are limited to 5am – 9pm, 7 days a week.
____ denial of the proposed special use.
__________________________________________ Date: _____________
Lori Summers
Zoning Board of Appeals Chair
Attending: Vote:
Aye No
___X___ Mary Beth Berns __X__ ____
___X___ Clara Wineberg __X__ ____
___X___ Scott Gingold __X__ ____
___X___ Beth McLennan __X__ ____
___X___ Matt Rodgers __X__ ____
___X___ Lori Summers __X__ ____
______ Andrew Gallimore _____ ____
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For City Council meeting of April 23, 2012 Item P3
Ordinance 36-O-12 Granting a Planned Development at 635 Chicago Avenue
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Direct of Community & Economic Development
Dennis Marino, Manager, Planning and Zoning Division
Craig Sklenar, General Planner
Melissa Klotz, Zoning Planner
Subject: Ordinance 36-O-12, Granting a Major Variation and Special Use Permits for the
for a Planned Development and Drive-Through Facility Located at 635 Chicago
Avenue (“Walgreens”)
Date: March 12, 2012
Recommended Action
Plan Commission and City staff recommend the adoption of Ordinance 36-O-12, granting
planned development approval, a special use permit for the proposed drive thru (replacing
the existing drive thru) and approval of a major variation for the proposed new Walgreens of
13,968 sf. at 635 Chicago Avenue. Zoning Board of Appeals recommends approval of the
special use for the drive thru and recommends denial of the major variation.
The redevelopment of the Walgreens site and improvements of the Southpoint Plaza on
Chicago Avenue and Keeney Street will complete the south corridor section of Chicago
Avenue south of Kedzie that has been undergoing a transformation for nearly a decade. This
development completes the revitalization and streetscape enhancement of the Chicago
Avenue Corridor from South Boulevard to Kedzie Avenue. The timing of this planned
development is complimentary to the AMLI development adjacent that will include 214 units
of rental housing, work/live units, ground floor retail and a new streetscape on Chicago
Avenue.
Background
Southpoint Plaza has been owned and operated by the Craig Stevens Development
Corporation since the 1980s. The property was previously granted a special use for a drive-
through for the drug store in 1993. The existing strip retail development will be improved with
a new façade and signage. It has been a very stable center with several tenants and
currently has no vacancies.
Memorandum
218 of 400
The existing Walgreens development utilizes a drive-through along the south side of the
building towards the rear. The existing Walgreens building is situated towards the front of the
property, and blocks ingress/egress between the drive-through area/Walgreens parking and
the parking lot for the commercial development to the north (that is on the same lot). The
ingress/egress that serves the existing drive-through is located approximately 60’ from the
drive-through space. This means there is enough stacking for a total of 4 vehicles (counting
the one at the window). The current City requirement for drive-through stacking is a
minimum of 4 spaces, which means the existing drive-through does meet the requirement,
but it does not exceed it. If the existing drive-through backs up with more than 4 vehicles,
those cars will be waiting on Keeney Street.
The proposed development utilizes a new configuration for the drive-through, with a drive-
through lane that parallels the southern property line of the development. This area provides
stacking for 5 vehicles within the drive-through lane, with an overflow area for another 9
vehicles within the parking lot (rather than on Keeney Street as the current site is designed).
This new configuration will help the traffic flow on the property, as well as increase safety at
the ingress/egress. The site reconfiguration allows for a net gain of 21 new parking spaces
on site and will realign the existing parking in the rear of the property with existing parking in
the front.
The major variation is for a rear yard setback of 0’ that abuts a residential district where 10’ is
required. There is a 20’ alley between the proposed Walgreens and the nearest residential
lots that front on Hinman. The typical rear yard setback that is adjacent to a non-residential
district is 0’, however this property is adjacent to a residential district (separated by an alley),
and therefore a 10’ rear yard setback is required. The existing Walgreens building is located
approximately 45’ from the rear property line, however the commercial building that is directly
north of Walgreens (located on the same lot and approximately 5’ north of the current
Walgreens building) has a 0’ rear yard setback. The proposed development pushes the
Walgreens building to the rear of the property, in line with the 0’ rear yard setback of the
northerly commercial building, and moves the parking lot to the front of the property. This
design improves the functionality of the parking lot, ingress/egress, and drive-through
stacking lane. This design also decreases the adverse impact on the residential area that is
located across the alley (to the east) by eliminating the parking area in the rear.
The Zoning Board of Appeals recommended denial of the variation because it does not meet
all of the standards as required for a variation, but it meets some of the standards. Two
members dissented from the majority opinion. The ZBA’s determination for the
recommendation of denial of the variation is from a 2-3 vote from the ZBA which determined
that the requested variance did not meet three of the seven standards for a major variance.
ZBA members determined the following standards are not met:
1. The proposed variance is in keeping with the intent of the zoning ordinance:
2. The proposed variance has a hardship or practical difficulty that is peculiar to the
property
3. The proposed variance if not approved, the property owner would suffer a particular
hardship or practical difficulty as distinguished from a mere inconvenience.
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ZBA members were split with 3 who stated that the standards were met versus 2 who
determined the standards were not met. However board members did not vote identical and
pursuant to the rules of the Zoning Board of Appeals, if a member determines that the
variance request does not meet all standards, they are compelled to vote against, resulting
ultimately to three members voting against a recommendation and 2 voting for a
recommendation.
One challenge for this tight urban site has been to accommodate all the trucks that will
deliver to the Walgreens. All truck deliveries except for two per week can easily be
accommodated in the loading area required by the zoning regulations. However two larger
truck deliveries per week do not fit into the loading area. These two Walgreen corporate
deliveries are proposed to be unloaded in the alley (for not more than 1.5 hours) with
sufficient passage for a vehicle while the truck is being unloaded. A second contingency is to
unload the truck in the loading area with it extending somewhat into the sidewalk portion of
the public right a way for a duration not to exceed 1.5 hours. A third contingency is to unload
the truck on Kenney or in another location on the property’s parking lot. The third contingency
is not desirable from a Walgreen’s perspective because it cannot use its special automatic
unloading device that rapidly increases the speed of the unloading. Locating the truck near
the drive-through will impair it operation.
Given that this is a tight urban site, these are the only options feasible after applicant and
staff analysis especially given the requirements of the new Walgreens Building, the parking
configuration, the drive thru location and its enhancement and the requirements of the
Chicago Avenue Streetscape Plan.
Zoning Ordinance
The C1a Commercial Mixed-Use District governs the subject property at 635 Chicago
Avenue. The properties along Chicago Avenue are zoned C1a, however the properties
abutting the alley are zoned R5 General Residential on Hinman Avenue. 6-10-1-9 Section D-
1 requires any development whose lot area is over 30,000 square feet in size must apply for
a Planned Development. The Applicant’s property is 71,417 square feet in size, requiring a
Planned Development for approval by the City Council.
Ordinances Identified for Requested Relief:
6-10-3-3: C1a Commercial Mixed Use District:
SPECIAL USES: The following uses may be allowed in the C1a district, subject to the
provisions set forth in section 6-3-5, “Special Uses”, of this title: Drive-through facility
(accessory only) (among others)
6-10-3-8-D: C1a Commercial Mixed Use District:
YARD REQUIREMENTS, REAR YARD – Rear yard when abutting residential district or
when separated from a residential district by a public alley: building – 10 feet; parking – 10
feet.
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Traffic Impact
There is minimal traffic impact within the neighborhood as the development does not add
significant amounts of traffic to the block when compared to existing versus proposed
conditions.
2000 Comprehensive General Plan
The Comprehensive Plan has specific goals and objects to promote the growth and
redevelopment of business, commercial and industrial areas of Evanston. The
redevelopment and site improvements of the property at 635 Chicago Avenue achieve these
goals by retaining a business that is an asset to neighbors. Community members questions
at a public meeting held in February concerned more about where they might be able to pick
up their prescriptions during the time of construction rather than opposing the project all
together. With the addition of the AMLI project adjacent to the applicant’s property, the
neighborhood will see an entire block revitalized by the end of 2013. Construction of the
streetscape will be coordinated with AMLI’s efforts as well.
Legislative History
March 14, 2012 – Zoning Board of Appeals voted 4-1 to recommend approval of a special
use for a drive-through for the proposed planned development.
March 14, 2012 – Zoning Board of Appeals voted 2-3 against to recommend approval to City
Council of a proposed major variation of 0’ setback from a rear yard setback for the proposed
planned development.
March 14, 2012 – Plan Commission voted 8-0 to recommend approval of the proposed
planned development.
Attachments
Ordinance 36-O-12
03/14/12 Staff Report
03/14/12 Joint Meeting of the Plan Commission & Zoning Board of Appeals Meeting Minutes
635 Chicago Avenue Planned Development Application Binder
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3/29/2012
36-O-12
AN ORDINANCE
Granting a Major Variation and Special Use Permits
for a Planned Development and Drive-Through Facility
Located at 635 Chicago Avenue in the
C1a Commercial Mixed Use Zoning District
(“Walgreens”)
WHEREAS, Craig Stevens Development Corp. (the “Applicant”), owner of
the property located at 635 Chicago Avenue, Evanston, Illinois (the “Subject Property”),
legally described in Exhibit A, which is attached hereto and incorporated herein by
reference, applied, pursuant to the provisions of Title 6 of the Evanston City Code,
1979, as amended, (“the Zoning Ordinance”), specifically Section 6-3-5, “Special Uses”,
Section 6-3-6, “Planned Developments”, Section 6-3-8, “Major Variations,” and
Subsection 6-10-1-9, “Planned Developments” in Commercial Zoning Districts, to permit
the construction and operation of a commercial Planned Development and Drive-
Through Facility, with a Major Variation regarding rear-yard setback requirements,
located at the Subject Property in the C1a Commercial Mixed-Use Zoning District (“C1a
District”); and
WHEREAS, the Applicant sought approval to demolish the existing
commercial structure and drive-through on the Subject Property and replace it with a
new commercial structure with a defined gross floor area of approximately thirteen
thousand, nine hundred sixty-eight square feet (13,968 ft.2), with a drive-through and
eighty-three (83) open, off-street parking spaces; and
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36-O-12
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WHEREAS, on March 14, 2012, pursuant to proper notice, the Plan
Commission and Zoning Board of Appeals (“ZBA”) held a joint public hearing on the
application, case nos. 12PLND-0012, 12ZMJV-0013, and 12ZMJV-0014, heard
testimony and received other evidence, and made written findings; and
WHEREAS, the Plan Commission’s written findings state that the
application meets the standards, set forth in Subsections 6-3-5-10 and 6-10-1-9 of the
Zoning Ordinance, for Special Uses and Planned Developments in the C1a District; and
WHEREAS, the Plan Commission recommended that the City Council
approve the application for a Special Use for a Planned Development; and
WHEREAS, the ZBA’s written findings state that the application for a
Drive-Through Facility meets the standards set forth in Subsection 6-3-5-10 of the
Zoning Ordinance for Special Uses, but not the standards for a Major Variation set forth
in Subsection 6-3-8-12-(E); and
WHEREAS, the ZBA recommended the City Council approve the
application for a Special Use for a Drive-Through Facility but deny the application for a
Major Variation; and
WHEREAS, at its meeting of April 23, 2012, the Planning and Development
(“P&D”) Committee considered the findings and recommendations of the
Plan Commission and ZBA, recommended approval of those of the Plan Commission and
those of the ZBA regarding the Planned Development and Drive-Through Facility,
rejected the findings and recommendations of the ZBA regarding the Major Variation, and
recommended City Council approve the Special Uses and the Major Variation; and
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36-O-12
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WHEREAS, at its meetings of April 23, 2012 and May 14, 2012, the City
Council considered and adopted the records and recommendations of the P&D
Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as facts and
incorporated herein by reference.
SECTION 2: Pursuant to the terms and conditions of this ordinance, the
City Council hereby grants the zoning relief applied for in case nos. 12PLND-0012,
12ZMJV-0013, and 12ZMJV-0014, to permit the construction and operation of the
Planned Development, Drive-Through Facility, and Major Variation, described herein,
on the Subject Property.
SECTION 3: The City Council hereby grants a Major Variation to permit a
rear-yard setback of zero feet (0’) on the Subject Property, whereas Subsection 6-10-3-
8-(D) of the Zoning Ordinance requires a rear-yard setback of ten feet (10’) for
structures in the C1a District that abut a Residential District.
SECTION 4: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Special Use Permits
and Major Variation granted hereby, violation of any of which shall constitute grounds
for revocation thereof pursuant to Subsection 6-3-10-6 of the Zoning Ordinance:
(A) Recordation: The Applicant shall record, at its cost, a certified copy of this
ordinance, including all exhibits attached hereto, with the Cook County Recorder
of Deeds, before the City may issue any permits related to the construction
and/or operation of the Special Uses and Major Variation hereby authorized.
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(B) Compliance with Applicable Requirements: The Applicant shall develop and
operate the Special Uses and Major Variation authorized by the terms of this
ordinance in substantial compliance with: the terms of this ordinance; the
Development Plans in Exhibit B, which are attached hereto and incorporated
herein by reference; all applicable legislation; the Applicant’s testimony and
representations to the Plan Commission, ZBA, the P&D Committee, and the City
Council; and the approved plans and documents on file in this case.
(C) Litter Collection Plan: The Applicant shall implement and adhere to a Litter
Collection Plan that requires the policing of an area located within a radius of two
hundred fifty feet (250’) of the Subject Property. The Applicant shall police this
area at least once every three (3) hours during the hours the Special Use is in
operation and shall keep it free of all litter, from any source. For the purpose of
this ordinance, “litter” shall include, but is not limited to: food, food waste, and
beverages; solid waste, including paper, wrappings, containers, cardboard,
napkins, straws, utensils, plates, cans, glass, crockery, cigarette butts, ashes and
similar materials; animal waste and dead animals; yard clippings and leaves; and
all other waste materials which, if thrown or deposited as herein prohibited, may
create a danger to public health, safety, or welfare.
(D) Litter Pick-Up Plan: The Applicant and/or the owner of the Subject Property
shall provide and maintain, on the Subject Property, exterior litter receptacles, in
sufficient number and type, and with collections therefrom of sufficient number
and frequency, in the City’s judgment, to contain, with lids tightly shut, all litter
emanating from operation of the Special Use authorized hereby. Litter shall be
collected no less than three (3) times per week, including collections on Sundays
as necessary, in the City’s judgment, to comply with this condition. All litter
receptacles shall be maintained in a clean condition with tight-fitting lids, and
shall be placed on Code-compliant surfaces. The owner of the Subject Property
shall provide adequate space at the rear of and on the Subject Property to
accommodate the litter receptacles and collections required. Within seven (7)
days of written notice from the City to do so, the Applicant and/or the owner of
the Subject Property shall modify the number of litter receptacles and/or the
number of collections therefrom, as directed by the City.
(E) Employee Parking: When driving to work at the Planned Development
authorized by this ordinance, the Applicant and its employees shall not park in
the parking lot on the Subject Property.
SECTION 5: Except as otherwise provided for in this ordinance, all
applicable regulations of the Zoning Ordinance and the entire City Code shall apply to
the Subject Property and remain in full force and effect with respect to the use and
development of the same.
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36-O-12
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SECTION 6: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 7: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 8: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 9: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 10: This ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, City Attorney
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36-O-12
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EXHIBIT A
Legal Description
LOT 1 OF THE SOUTHPORT CONSOLIDATION OF LOTS 11 TO 19, BOTH INCLUSIVE, IN BLOCK 2 IN
KEDZIE AND KEENEY’S ADDITION TO EVANSTON IN THE WEST HALF OF THE SOUTHEAST
QUARTER OF SECTION 19, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL
MERIDIAN, IN COOK COUNTY, ILLINOIS, PER PLAT RECORDED MARCH 07, 1984 AS DOCUMENT
NO. 26996718.
PIN: 11-19-407-028-0000
COMMONLY KNOWN AS: 635 Chicago Avenue, Evanston, Illinois.
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36-O-12
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EXHIBIT B
Development Plans
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635 Chicago Avenue Planned Development Staff Memo City of Evanston
To: Chair and Members of the Plan Commission
From: Dennis Marino, Manager, Planning and Zoning Division
Craig Sklenar, General Planner
Melissa Klotz, Zoning Planner
Subject: Craig Stevens Development Planned Development,
635 Chicago Avenue, 12PLND-0012, 12ZMJV-0013, 12ZMJV-0014
Date: March 9, 2012
Staff Recommendation
City staff recommends approval of the proposed Planned Development and requested
Special Use for a drive-through facility for Walgreens at 635 Chicago Avenue. City staff
also recommends approval for major zoning relief for a rear yard setback that abuts a
residential district separated by a public alley of 0’ where 10’ is required. The
redevelopment and site improvements of the Southpoint Plaza on Chicago Avenue and
Keeney Street will complete the south corridor section of Chicago Avenue which has
been undergoing a transformation for nearly a decade. This development completes
the economic development revitalization and streetscape enhancement of the Chicago
Avenue Corridor from South Boulevard to Main Street. The timing of this planned
development is synergistic to the development adjacent; the AMLI project which when
completed will house 214 units of rental housing, ground floor retail and a new
streetscape on Chicago Avenue. The applicant has complied with all zoning
requirements, and meets all of the standards of a Planned Development, a Special Use
and a major variance for this district.
Background
Southpoint Plaza has been owned and operated by the Craig Stevens Development
Corporation since the 1980s. The property was granted a special use for a drive-
through for the drug store in 1993. Walgreens has been a leasee for 25 years and the
renewal of the lease also includes a modernization of the store. This includes the new
construction of a 13,968 square feet store and the addition of 36 parking spaces. The
existing strip retail development will remain on site and enjoys 0% vacancy as of today.
Project Description
The existing Walgreens development utilizes a drive-through along the south side of the
building towards the rear. The existing Walgreens building is situated towards the front
of the property, and blocks ingress/egress between the drive-through area/Walgreens
Memorandum
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635 Chicago Avenue Planned Development Staff Memo City of Evanston
parking and the parking lot for the commercial development to the north (that is on the
same lot). The ingress/egress that serves the existing drive-through is located
approximately 60’ from the drive-through space. This means there is enough stacking
for a total of 4 vehicles (counting the one at the window). The current City requirement
for drive-through stacking is a minimum of 4 spaces, which means the existing drive-
through does meet the requirement, but it does not exceed it. If the existing drive-
through backs up with more than 4 vehicles, those cars will be waiting on Keeney
Street.
The proposed development utilizes a new configuration for the drive-through, with a
drive-through lane that parallels the southern property line of the development. This
area provides stacking for 5 vehicles within the drive-through lane, with an overflow
area for another 9 vehicles within the parking lot (rather than on Keeney Street as the
current site is designed). This new configuration will help the traffic flow on the
property, as well as increase safety at the ingress/egress.
The proposed development is also requesting a 0’ rear yard setback. The typical rear
yard setback that is adjacent to a non-residential district is 0’, however this property is
adjacent to a residential district (separated by an alley), and therefore a 10’ rear yard
setback is required. The existing Walgreens building is located approximately 45’ from
the rear property line, however the commercial building that is directly north of
Walgreens (located on the same lot and approximately 5’ north of the current
Walgreens building) has a 0’ rear yard setback. The proposed development pushes the
Walgreens building to the rear of the property, in line with the 0’ rear yard setback of the
northerly commercial building, and moves the parking lot to the front of the property.
This design improves the functionality of the parking lot, ingress/egress, and drive-
through stacking lane. This design also decreases the adverse impact on the
residential area that is located across the alley (to the east) by eliminating the parking
area in the rear.
Zoning Ordinance
The C1a Commercial Mixed-Use District governs the subject property at 635 Chicago
Avenue. The properties along Chicago Avenue are zoned C1a, however the properties
abutting the alley are zoned R5 General Residential on Hinman Avenue. 6-10-1-9
Section D-1 requires any development whose lot area is over 30,000 square feet in size
must apply for a Planned Development. The Applicant’s property is 71,417 square feet
in size, requiring a Planned Development for approval by the City Council.
Ordinances Identified for Requested Relief:
6-10-3-3: C1a Commercial Mixed Use District
SPECIAL USES: The following uses may be allowed in the C1a district,
subject to the provisions set forth in section 6-3-5, “Special Uses”, of this
title:
Drive-through facility (accessory only)
(among others)
6-10-3-8-D: C1a Commercial Mixed Use District
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635 Chicago Avenue Planned Development Staff Memo City of Evanston
YARD REQUIREMENTS, REAR YARD – Rear yard when abutting
residential district or when separated from a residential district by a public
alley: building – 10 feet; parking – 10 feet.
Traffic Impact
There is minimal traffic impact within the neighborhood as the development does not
add significant amounts of traffic to the block when compared to existing versus
proposed conditions.
2000 Comprehensive General Plan
The Comprehensive Plan has specific goals and objects to promote the growth and
redevelopment of business, commercial and industrial areas of Evanston. The
redevelopment and site improvements of the property at 635 Chicago Avenue achieve
these goals by retaining a business that is an asset to neighbors. Community members
questions at a public meeting held in February concerned more about where they might
be able to pick up their prescriptions during the time of construction rather than
opposing the project all together. With the addition of the AMLI project adjacent to the
applicant’s property, the neighborhood will see an entire block revitalized by the end of
2013. Construction of the streetscape will be coordinate with AMLI’s efforts as well.
An evaluation of the proposal as it relates to Comprehensive Plan goals is as follows:
LEGEND
M = Meets Guideline D = Does Not Meet Guideline NA = Does not Apply
LAND USE
Standard Result
Neighborhood assets should be enhanced while recognizing that each
neighborhood contributes to the overall social and economic quality of
Evanston
M
Evanston’s housing stock should continue to offer buyers and renters a
desirable range of choice in terms of style and price
M
Evanston should maintain a diverse range of business and commercial
areas, all of which will be viable locations for business activity
M
Downtown Evanston should be an attractive, convenient, and
economically vital center of diverse activity.
NA
The growth and evolution of Evanston’s institutions should be
supported so long as the growth does not have an adverse impact
upon the residentially-zoned adjacent neighborhoods
NA
PUBLIC FACILITIES
Standard Result
The City of Evanston’s public buildings should be fully accessible,
modernized buildings that serve civic needs and interests of residents.
NA
City parks and recreation areas should be of the highest quality in
order to meet residents various recreation and leisure interests
NA
Utility systems in Evanston should provide reliable, quality service and M
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635 Chicago Avenue Planned Development Staff Memo City of Evanston
support future development throughout Evanston
CIRCULATION
Standard Result
Evanston’s streets should safely, conveniently, and efficiently link
neighborhoods to the rest of the community and to the metropolitan
area
M
Evanston’s parking system should serve the needs of residents,
commuters, employees, shoppers, and visitors to Evanston’s
neighborhoods and business districts
M
Transportation providers should offer safe, convenient, affordable, and
easily accessible transit alternatives to the automobile
M
The safety and convenience of pedestrians and bicyclists should be a
priority
M
COMMUNITY ENVIRONMENT
Standard Result
Buildings and landscaping should be attractive, interesting and
compatible design
M
The historic heritage of Evanston should continue to be identified and
preserved for the benefit of current and future residents
M
The creation of art and arts activities should be recognized and
promoted as a vital component of the local economy
NA
Locally and regionally, natural resources should be preserved and
public health should be promoted through a clean environment
M
Guidelines for Building Design and Exterior Appearance
New Construction/Additions to Existing Buildings
Mass
Scale and Context
Exterior Building Materials
Roofs
Architectural Features
Security and Exterior Lighting
Loading Docks and Refuse Collection Areas
Utilities, Mechanical Equipment, and Stormwater
n/a Wireless Communication Antennas
Parking Structures
n/a Ground Floor Uses
n/a Retail Services
n/a Sidewalk Cafes
n/a Offices
n/a Signage
X Adaptive Reuse of Buildings— Proposed site will be razed of individual
buildings to allow for development of all proposed uses. It is not known if
any adaptive reuse of existing buildings is possible or desirable.
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635 Chicago Avenue Planned Development Staff Memo City of Evanston
Green/LEED buildings
Guidelines for Site Planning
Landscaping
Requirements for Parking Lots
Circulation
n/a Public Art
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635 Chicago Avenue Planned Development Staff Memo City of Evanston
Special Use Standards:
For the ZBA to recommend that City Council grant a special use, the ZBA must find that
the proposed special use:
a) is one of the listed special uses for the zoning district in which the property
lies;
b) complies with the purposes and policies of the Comprehensive General Plan
and the Zoning Ordinance;
c) does not cause a negative cumulative effect in combination with existing
special uses or as a category of land use;
d) does not interfere with or diminish the value of property in the neighborhood;
e) is adequately served by public facilities and services;
f) does not cause undue traffic congestion;
g) preserves significant historical and architectural resources;
h) preserves significant natural and environmental resources; and
i) complies with all other applicable regulations.
For the ZBA to recommend that City Council grant a variance, the ZBA must find that
the proposed variance:
a) will not have a substantial adverse impact on the use, enjoyment or property
values of adjoining properties;
b) is in keeping with the intent of the zoning ordinance;
c) has a hardship or practical difficulty that is peculiar to the property;
d) property owner would suffer a particular hardship or practical difficulty as
distinguished from a mere inconvenience;
e) is not based exclusively upon a desire to extract additional income from the
property or public benefit to the whole will be derived;
f) does not have a hardship or practical difficulty that was created by any person
having an interest in the property; and
g) is limited to the minimum change necessary to alleviate the particular
hardship or practical difficulty.
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DRAFT NOT APPROVED
Page 1 of 4
Plan Commission Minutes
MEETING MINUTES
JOINT MEETING OF THE
ZONING BOARD OF APPEALS AND
PLAN COMMISSION
Wednesday, March 14, 2012
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, Council Chambers
Plan Commission Members Present: Scott Peters (Chair), Jim Ford, Richard Shure, Seth
Freeman, Kwesi Steele, Barbara Putta, David Galloway, Lenny Asaro,
Stuart Opdycke (Associate)
Plan Commission Members Absent: Patricia Ledesma
ZBA Members Present: Lori Summers, Matthew Rodgers, Andrew Gallimore, Clara
Weinberg, Beth McLennan
ZBA Members Absent: Scott Gingold, Mary Beth Berns
Staff Present: Craig Sklenar, Melissa Klotz, Ken Cox, Dennis Marino
Presiding Member: Scott Peters, Chairman Plan Commission;
Lori Summers, Chairwoman ZBA
1. CALL TO ORDER / DECLARATION OF QUORUM
2. PLANNED DEVELOPMENT 12PLND-0012, 12ZMJV-0013, 12ZMJV-0014
635 CHICAGO AVENUE (WALGREENS)
Craig Stevens Development applies for a planned development project to construct
a Walgreens at 635 Chicago Avenue. Section 6-10-1-9-D-1 of the Zoning Code
states any area of the zoning lot to be improved with new construction that is in
excess of 30,000 square feet must apply for a planned development. 635 Chicago
is located in the C1a Commercial Mixed-Use Zoning District, which requires a
special use permit for a drive-through facility to operate. The applicant requests a
rear yard setback that abuts a residential district separated by a public alley of 0’
where 10’ is required (Zoning Code Section 6-10-3-8-D). The Plan Commission and
ZBA will make a recommendation to City Council, the final determining body.
Rick Strusner, property owner of 635 Chicago presented the proposed planned
development to the joint Plan Commission and Zoning Board of Appeals body. The
Zoning Board of Appeals first considered their two case items concerning the proposed
major variance for rear yard setback and the proposed special use of a drive-through
Chairwoman Summers inquired to the number of parking spaces required for the
proposed project. Melissa Klotz, Zoning Planner, responded that the required spaces
are 76, the applicant has proposed 83. Chairwoman Summers asked how many
deliveries would be provided to Walgreens per week. The applicant responded that
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Plan Commission Minutes
Walgreens delivers once per week with additional small deliveries from vendors multiple
times per week. The smaller deliveries will occur on site and through the main entry.
Chairwoman Summers suggests one row of parking and drive aisle in front and one row
of parking along north side of Walgreens between a new Walgreens and existing retail
strip.
The Applicant contended that this would not fit correctly and that the circulation would
not be improved based on this proposed site plan adjustment.
Board Member Weinberg commented that the Comprehensive Plan recommends
placement of new buildings along street edges to promote pedestrian friendly
developments.
Dennis Marino, Manager Planning and Zoning, responds that this is typically true in B
Districts, but that this existing development is less pedestrian oriented.
Board members wanted to know how trash pickup works on the proposed site.
Applicant responded that Walgreens trash is stored indoors and pick up will occur in the
proposed loading zone. Other businesses’ trash pickup occurs in the alley.
Ms. Summers inquired if Keeney was wide enough to allow deliveries to be backed in.
Mr. Burez, traffic engineer for the Applicant, responded that it is possible, but the
landscaping in the corner of the development would need to be replaced with concrete.
There is the possibility that the truck would still protrude onto Keeney though.
Ms. Summers inquired about the entrance off Keeney near the Chicago/Keeney
intersection.
Mr. Burez commented that the bulk of traffic will enter/exit off of Chicago Avenue.
Public Comment:
Comments from the public included concern about the existing angled parking, the 0’
setback and questions concerning the current trash locations.
Deliberation:
Ms. Summers commented that the existing site plan has a bad layout with the drive-
through and use of Keeney extensively. The current site plan has parking issues as well.
Ms. McLennan commented that she has never seen a drive-through backed up more
than 3 parking spaces, and that she has concerns over the 0’ setback requested.
Motion
Mr. Rodgers motioned for approval of a recommendation to the City Council approval of
a special use for a drive-through for the proposed Walgreens redevelopment,
conditioned that the Applicant pay attention to the Litter Collection plan and have
employees park off site or away from building entrances.
Chairwoman Summers seconded the motion.
Motion passes 4-1 with Chairwoman Summers voting opposed.
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Plan Commission Minutes
Motion:
Mr. Rodgers motioned for approval of a recommendation to the City Council for approval
of a major variance for a 0’ setback from the rear yard lot line with the provisions that no
additional dumpsters may be placed in the alley and that only one large delivery truck
may use the alley for deliveries and may not block alley traffic or the pedestrian crossing
on Keeney during peak hours and all other deliveries must utilize the parking lot.
Board Member Gallimore Weinberg seconded the motion.
Motion is denied 2 in favor, 3 opposed. Members Summers, Weinberg, and McLennan
voted in opposition of this recommendation.
Opposition centered on the standards for a variance. Board members felt that the
proposed variation did not comply with the following standards:
1. The proposed variance is in keeping with the intent of the zoning ordinance:
2. The proposed variance has a hardship or practical difficulty that is peculiar to the
property
3. The proposed variance if not approved, the property owner would suffer a
particular hardship or practical difficulty as distinguished from a mere
inconvenience.
City Council is the final determining body of planned developments and the
recommendations by the Zoning Board of Appeals will inform the Plan Commission
during their deliberations concerning their recommendation to City Council for approval
of the proposed Planned Development.
The ZBA adjourned their portion of the meeting, the Plan Commission then commenced
their deliberations concerning the proposed Planned Development.
The Plan Commission convened to discuss the proposed Planned Development
Application.
The Plan Commission addressed the standards for a Planned Development and found
that the proposed planned development does comply with all standards of a Planned
Development.
Commissioner Asaro motioned to provide a recommendation to the City Council to
approve the proposed planned development at 635 Chicago Avenue.
Commissioner Peters seconded the motion.
Motion passes unanimously.
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Plan Commission Minutes
5. ADJOURNMENT
The meeting adjourned at 9:50 P.M., the Plan Commission continued their hearing 10
minutes following the adjournment of this joint meeting.
Respectfully Submitted,
Craig Sklenar, AICP, General Planner
Melissa Klotz, Zoning Planner
Community and Economic Development Department
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For City Council meeting of April 23, 2012 Item P4
Ordinance 38-O-12, Amending the Zoning Ordinance Regarding Bed & Breakfast
Establishments
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director, Community and Economic Development
Dennis Marino, Manager, Planning & Zoning
Subject: Ordinance 38-O-12, Amending Various Portions of the City Code Relating
to Bed & Breakfast Establishments
Date: April 11, 2012
Recommended Action
The Plan Commission recommends amending the Zoning Ordinance to modify the
regulations concerning bed and breakfast establishments. The Commission and its
Zoning Committee considered the recommended changes proposed in Ordinance 38-O-
12 during several meetings (minutes follow). The Plan Commission initiated its work on
this subject based on aldermanic references from Alderman Fiske and Alderman
Wynne.
Proposal
The proposed Ordinance includes the following changes in the Zoning Ordinance:
1) One bedroom in the bed and breakfast must be reserved for the resident
owner/operator(s) (Letter B of the Proposed Ordinance 38-O-12).
2) No additional cooking facilities may be installed after application for a special
use, except when such cooking facilities are to be installed for religious reasons
(Letter D of 38-O-12).
3) Guest parking shall be provided on site, off site pursuant to lease, in the rear off
a public alley, and/or along the curb abutting the lot. The standard for parking
shall be one space for each reserved room and one space for the
owner/operator(s) (Letter F of 38-O-12).
4) Special events attended by persons other than residents and guests, for which
the resident owner/operator(s) receive(s) compensation shall be allowed
provided that no more than one such event shall be held in any calendar month.
A Certificate of Zoning Compliance shall be required to hold a special event
(Letter J of 38-O-12).
5) The requirements of ownership of a bed and breakfast and its definition are
proposed to be amended so that any bed and breakfast establishment shall be
operated by an owner(s) who shall reside therein and maintain it as his/her/their
primary residence. The owner(s) shall have legal or beneficial title interest in the
Memorandum
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Page 2
subject property that exceeds 50%. If the bed and breakfast is owned by a
corporate entity or LLC, the resident owner/operator shall own more than 50% of
the entity (Letter K of 38-O-12).
6) The special use for a bed and breakfast shall be non-transferable and shall be
deemed to relate to, and be for the benefit of, the resident owner/operator(s)
rather than the use and lot in question, except when otherwise provided in the
ordinance approving such a special use permit (Letter L of 38-O-12).
7) Changes in use to a bed and breakfast establishment in any district would be
required to comply with the parking requirements as stated. The bed and
breakfast use is currently exempt within the Zoning Ordinance from the parking
requirements stated in the Ordinance unless there is construction of a new
building or a building addition as part of the establishment of the bed and
breakfast (Section 4 – 6-16-1-12 of 38-O-12).
The proposed Ordinance also makes modifications to the definitions section and license
application requirements, Title 8 of the City Code “Health and Sanitation,” to make
language consistent with the proposed amendment to the bed and breakfast portion of
the Zoning Ordinance.
Discussion
If the City Council wishes to adopt Ordinance 38-O-12, staff suggests consideration of
two modifications:
1) Staff is uncomfortable with the proposed language that the parking requirement
for bed and breakfasts can be met by “parking along the curb” of a public street
in all cases. It would be prudent to require a study to allow this method to meet
the parking requirements provided that the study demonstrates the ability of the
street to absorb the parking demand generated by a bed and breakfast. In some
cases this will work; in other cases, it may not. Staff recommends the proposed
Ordinance be amended to allow parking requirements to be met in this manner if
there is a study demonstrating capacity to absorb parking that is acceptable to
the City Council.
2) The proposed Ordinance permits bed and breakfasts to have one special event
per month. Staff recommends that special events for non guests and people
other than the owner/operator(s)’ family be more limited in frequency due to
concerns about the potential impact on the surrounding neighborhood of a
potential wedding per month, especially from a parking perspective. One special
event per quarter may be an alternative to consider. Another approach to the
authorization of the frequency of special events is to condition each special use
for a bed and breakfast based on the conditions of the site and the neighborhood
in terms of the capacity to absorb special events.
The minutes of the Plan Commission and the Zoning Committee meetings have been
enclosed along with the Ordinance and related packet materials.
Attachments
Proposed Ordinance 38-O-12
3/21/12, 3/14/12 and 2/15/12 Plan Commission meeting minutes
1/17/12, 12/13/11, 11/30/11 Zoning Committee meeting minutes
11/23/11 and 10/24/11 Staff Memos to Zoning Committee
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3/29/2012
38-O-12
AN ORDINANCE
Amending Various Portions of the City Code
Relating to Bed and Breakfast Establishments
WHEREAS, on October 26, November 30, and December 13, 2011, and
January 17, February 15, March 14, and March 21, 2012, the Plan Commission held a
public hearing, pursuant to proper notice, regarding case no. 11PLND-0026 to consider
various amendments to the text of Title 6 of the Evanston City Code of 1979, as
amended (the “Zoning Ordinance”), relating to the “Bed and Breakfast Establishment”
Use; and
WHEREAS, the Plan Commission received testimony and made written
findings pursuant to Section 6-3-4-5 of the Zoning Ordinance that the proposed
amendments met the standards for text amendments, and recommended City Council
approval thereof; and
WHEREAS, at its meeting of April 23, 2012, the Planning and
Development Committee of the City Council considered and adopted the findings and
recommendation of the Plan Commission in case no. 11PLND-0026 and recommended
City Council approval thereof; and
WHEREAS, at its meetings of April 23 and May 14, 2012, the City Council
considered and adopted the records and recommendations of the Plan Commission and
the Planning and Development Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
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SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: Section 6-4-7 of the Zoning Ordinance is hereby amended
to read as follows:
6-4-7: BED AND BREAKFAST ESTABLISHMENTS:
A Bed and Breakfast Establishment is an owner-occupied single-family or two-family
dwelling where short-term lodging and morning meals are provided for compensation.
The following general requirements shall apply to Bed and Breakfast Establishments:
(A) Location: The Bed and Breakfast Establishments shall be located within and
accessory to an owner-occupied single-family or two-family residential structure.
(B) Maximum Bedrooms Allowed: Subject to the Special Use provisions in each
zoning district, up to a maximum of five (5) bedrooms may be provided for
registered guests. No additional bedrooms as living quarters for roomers,
permanent guests, or other boarders shall be permitted in conjunction with the
operation of a Bed and Breakfast Establishment. At least one (1) bedroom shall
be reserved for the resident owner-operator(s).
(C) Maximum Stay: The maximum stay by any one guest shall be four (4)
consecutive weeks.
(D) Cooking Limitations: Morning meals shall be the only meals provided for
registered guests only. No cooking facilities shall be permitted in guest rooms.
No additional cooking facilities may be installed after application for a Special
Use Permit for a Bed and Breakfast Establishment, except when such cooking
facilities are to be installed for religious reasons.
(E) Room Locations: Rooms used for guests shall be part of the primary residential
structure and shall not have been specifically constructed for rental purposes.
(F) Guest Parking: Guest parking may shall be provided either on site, off site
pursuant to a lease that the resident owner-operator(s) shall maintain for as
long as he/she/they operate the Bed and Breakfast Establishment, in the rear
off a public alley, and/or along the curb abutting the lot, but at no time shall
guest parking be permitted in any front or side yard.
(G) Licensing: The resident owner-operator(s) shall obtain a license for the
operation of a Bed and Breakfast Establishment from the City of Evanston
Department of Health and Human Services. The license shall be granted for a
period of one year commencing on the date of issuance. Thereafter, the license
may be renewed for a one year period subject to a review by the City Council,
through its Health and Human Services Committee.
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(H) Revenue Collection: The resident owner-operator(s) shall comply with all the
revenue collection ordinances of the City.
(I) Signage and Lighting: All signage and special lighting shall comply with the Sign
Ordinance of the City.
(J) Special Events: No special events may be held at any Bed and Breakfast
Establishment in a Residential district unless the resident owner-operator(s) first
obtain(s) a Certificate of Zoning Compliance from the Zoning Administrator
pursuant to Section 6-4-8 of this Code, as amended.
(K) Ownership: Any Bed and Breakfast Establishment shall be operated by an
owner or owners who shall reside therein and maintain it as his/her/their
primary residence. Said resident owner-operator(s) shall:
1. have legal or beneficial title interest in the subject property that exceeds
fifty percent (50%); or
2. if said Bed and Breakfast Establishment is owned by a limited liability
company or other corporate entity, own more than fifty percent (50%) of
said entity.
(L) Special Use Non-transferable: Subsection 6-3-5-15-(C) of the Zoning Ordinance
notwithstanding, any Special Use Permit for a Bed and Breakfast Establishment
shall be deemed to relate to, and be for the benefit of, the resident owner-
operator(s), rather than the use and lot in question, except when otherwise
provided in the ordinance approving such a Special Use Permit.
SECTION 3: Subsection 6-4-8-3-(A) of the Zoning Ordinance is hereby
amended by the enactment of a new Subsection 7 thereof, to read as follows:
7. Special Events in Bed and Breakfast Establishments: Events attended by
persons other than residents and guests, and for which the resident owner-
operator(s) receive(s) compensation, shall be allowed in Bed and Breakfast
Establishments, provided that no more than one (1) such event shall be held in
any calendar month.
SECTION 4: Subsection 6-16-1-2 of the Zoning Ordinance is hereby
amended to read as follows:
6-16-1-2: EXEMPTION FROM OFF-STREET PARKING AND LOADING
REQUIREMENTS FOR EXISTING BUILDINGS AND USES:
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Changes in the use or intensity of use of a building and/or land area, which do not
include construction of a new building, or building addition (i.e., increase in gross floor
area), shall be exempt from the parking and loading requirements of this Chapter,
except in the following cases:
(A) Changes in a use or intensity of a use regarding medical or dental offices in the
Business, Commercial, Office or Transitional Manufacturing districts.
(B) Changes in use to Religious Institution in the Business, Commercial, or
Downtown districts.
(C) Changes in use to Bed and Breakfast Establishment in any district.
SECTION 5: The portion of Subsection 6-16-3-5, Table 16-B of the
Zoning Ordinance, “Schedule of Minimum Off-Street Parking Requirements,” that
relates to Bed and Breakfast Establishments is hereby amended to read as follows:
Bed and Breakfast
Establishments
1 space per guest room plus 1 space for the resident owner-operator(s).
For the purpose of satisfying this requirement, on street parking along the
curb of the specific property may be counted.
SECTION 6: Section 1, “Definitions,” of Chapter 22, “Bed and Breakfast
Establishments,” of Title 8, “Health and Sanitation,” of the City Code is hereby amended
to read as follows:
8-22-1: DEFINITIONS:
BED AND
BREAKFAST
ESTABLISHMENT:
An owner-operator-occupied, single-family or two-family dwelling providing
accommodations for a charge to the public with no more than five (5) Guest
Rooms for rent, in operation more than ten (10) nights in a twelve (12)
month period. Only the breakfast meal may be provided to registered
guests. The service of food to the public for a charge is otherwise
prohibited. Bed and Breakfast Establishments shall not include motels,
hotels, boarding houses, or food service establishments.
BED AND
BREAKFAST
GUEST:
Person or persons staying in a Bed and Breakfast Guest Room overnight,
but not to exceed four (4) consecutive weeks, and having a permanent
residence at an address other than the address of the Bed and Breakfast
Establishment Guest Room temporarily occupied. A Bed and Breakfast
Guest may not stay overnight in any portion of the dwelling unit Bed and
Breakfast Establishment not designated as a Guest Room.
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SECTION 7: Section 3, “License Application Requirements,” of Chapter
22, “Bed and Breakfast Establishments,” of Title 8, “Health and Sanitation,” of the City
Code is hereby amended to read as follows:
8-22-3: LICENSE APPLICATION REQUIREMENTS:
(A) Each initial application and renewal application for the license required shall be
written upon forms furnished by the Director of Health and Human Services, shall
be filed with said Director, and shall accurately state the following:
1. The full name and address of the Operator(s) in whose name(s) such
license is to be issued;
2. The full name and address of the owner(s) of the building where such use
is proposed to be carried on;
3. The number of rooms in such building and which of such rooms in the
building are to be occupied as Guest Rooms; and
4. The number of persons Bed and Breakfast Guests proposed to be
accommodated or allowed in each Guest Room; and
5. The type of ownership (e.g., sole proprietorship; LLC) and percentage
thereof held by the Operator(s).
(B) Upon receipt of the application and information required by this Chapter, it shall
be the duty of the Director to submit a copy of the application to each of the
following:
Fire Chief
Director of Community and Economic Development
Public Health Director
Assistant Director of Zoning
Assistant Director of Planning
GUEST ROOM: A sleeping room within a residential dwelling unit Bed and Breakfast
Establishment intended to be used for living and sleeping but not for
cooking purposes, by no more than two (2) transient guests per night for a
continuous period not in excess of four (4) consecutive weeks per guest.
OPERATOR: The owner(s) of the Bed and Breakfast Establishment, or the owner's
agent, who is/are required to reside in the Bed and Breakfast
Establishment, or on contiguous property as set forth in Section 6-4-7 of
this Code, as amended.
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(C) Each of the above Departments or Divisions and the Health Department shall
cause an inspection to be conducted, and no such license shall be issued or
renewed until the Director has received written approval from each Department
or Division. The written approval from the Assistant Directors of Planning and
Zoning shall document of compliance with all applicable zoning requirements.
SECTION 8: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 9: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 10: This ordinance shall be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
SECTION 11: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of April 23, 2012 H1
Resolution 29-R-12: Ecology Center Roadmap to Financial Self-Reliance
For Action
To: Honorable Mayor and Members of the City Council
Members of the Human Services Committee
From: Wally Bobkiewicz, City Manager
Douglas Gaynor, Director of Parks, Recreation and Community Services
Subject: Resolution 29-R-12 Accepting the Evanston Environmental Association’s
“The Evanston Ecology Center: A Roadmap to Financial Self-Reliance”
Date: April 12, 2012
Recommended Action:
Staff recommends adoption of Resolution 29-R12 accepting the Evanston
Environmental Association’s “The Evanston Ecology Center: A Roadmap to Financial
Self-Reliance” and committing to its implementation.
Summary:
City staff and the Board of Directors of the Evanston Environmental Association have
been working for the past eighteen months on future plans for the continued successful
operation of the Evanston Environmental Association (“EEA”). The EEA has a long
history of programmatic and financial support for the Ecology Center. It is through the
work of the EEA that the Ecology Center has become a vital part of the Evanston
community.
The EEA and City staff have developed a document “The Evanston Ecology Center: A
Roadmap to Financial Self-Reliance” which outlines a plan for programmatic and
financial operation of the Ecology Center.
Resolution 29-R-12 thanks the Board of Directors of the EEA for its past support of the
Ecology Center and for its efforts in developing the roadmap. The Resolution also
formally accepts the plan on the City’s behalf and commits the City to a partnership with
EEA on its implementation.
Legislative History:
The Human Services Committee reviewed and approved Resolution 29-R12 accepting
the Evanston Environmental Association’s “The Evanston Ecology Center: A Roadmap
Memorandum
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to Financial Self-Reliance” and committing to its implementation at their April 2nd
meeting and recommend approval by the City Council.
Attachments:
Resolution 29-R-12
“The Evanston Ecology Center: A Roadmap to Financial Self-Reliance”
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3/29/12
29-R-12
A RESOLUTION
Resolution Accepting the Evanston Environmental Association’s
“The Evanston Ecology Center: A Roadmap to Financial Self-Reliance”
and Committing to its Implementation
WHEREAS, the City of Evanston staff and the Board of Directors of the
Evanston Environmental Association (“EEA”) have been working for the past eighteen
months on future plans for the continued successful operation of the Evanston Ecology
Center; and
WHEREAS, the EEA has a long history of programmatic and financial
support for the Ecology Center. It is through the work of the EEA that the Ecology
Center has become a vital part of the Evanston community; and
WHEREAS, the EEA and City staff have developed a document “The
Evanston Ecology Center: A Roadmap to Financial Self-Reliance” (“Roadmap”) which
outlines a plan for programmatic and financial operation for the Ecology Center.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The City of Evanston thanks the Board of Directors of the
Evanston Environmental Association for its past support of the Ecology Center and for
its efforts in developing the Roadmap.
SECTION 2: The City of Evanston accepts the Roadmap and is
committed to partnership with the EEA on its implementation.
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SECTION 3: The City of Evanston is committed to continued regular
communication with the EEA as the Roadmap is implemented and will notify the EEA as
early as possible if the City is unable to fulfill its obligations as outlined in the Roadmap.
SECTION 4: That this Resolution 29-R-12 shall be in full force and effect
from and after the date of its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2012
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Prepared for the City of Evanston
By the Evanston Environmental Association
03/29/2012
The Evanston Ecology Center
A Roadmap to Financial Self‐Reliance
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Table of Contents
EXECUTIVE SUMMARY ................................................................................................ 1
VISION ............................................................................................................................... 7
PURPOSE ......................................................................................................................... 8
BACKGROUND ............................................................................................................... 8
OPERATING PLAN ....................................................................................................... 12
Objectives................................................................................................................................................ 12
Actions .................................................................................................................................................... 13
Summary ................................................................................................................................................. 17
CAPITAL PLAN ............................................................................................................. 20
Objectives................................................................................................................................................ 20
Actions .................................................................................................................................................... 21
Summary ................................................................................................................................................. 23
CITY OF EVANSTON SUPPORT ............................................................................... 24
RISK ANALYSIS ............................................................................................................ 25
NEXT STEPS .................................................................................................................. 26
APPENDIX A – CTLGROUP’S CAPITAL EXPENDITURE ASSESSMENT
CONCLUSIONS AND RECOMMENDATIONS ........................................................ 27
APPENDIX B – ECOLOGY CENTER GREENHOUSE RENOVATION ............... 28
APPENDIX C – OPERATING DEFICIT AFTER FIRST YEAR OF PLAN ........... 31
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EXECUTIVE SUMMARY
The Evanston Ecology Center was presented as a gift to the City of Evanston in 1974 by a
group of citizens who two years later would organize themselves as the Evanston
Environmental Association (EEA). The Ecology Center was created to serve as a focal point for
environmental education and stewardship in a city with a long history of green activism.
Today, the Ecology Center annually:
• Receives about 25,000 visitors
• Conducts over 100 environmental programs attended by 4,000 people (2,000 being
under the age of 12)
• Offers summer camps that are attended by 800 elementary aged children and staffed by
Evanston Township High School and college students
• Is the site for the Evanston Green Living Festival that is co-presented by the EEA and
the City of Evanston
• Administers the 200+ plot community gardening program
• Is rented out for dozens of parties, fund-raisers and other events
• Is the meeting location of choice in the city for countless environmental and other
community organizations
• Teaches responsibility to children who sign-up to take care of the numerous animals
sheltered at the Ecology Center
• Provides a safe haven for a large number of children who pass by the building walking to
and from school every day
Over its 37 years of existence, the Ecology Center has become an invaluable community
institution that makes a real difference in the quality of life in Evanston.
From its beginnings in 1976, the EEA has served as the Ecology Center’s non-profit partner,
providing fundraising, volunteers, and programming support to ensure the success of this
unique community resource. The Association has raised over $1.2 million for the Center,
provided tens of thousands of volunteer hours, and assisted with countless programs enjoyed
by the residents of Evanston and surrounding communities.
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But the Ecology Center and the EEA cannot rely on past accomplishments and contributions as
both organizations look to the future. The times require us to be directed by a new Goal and a
new Vision. In response to these new conditions, the Board of the EEA has developed what we
believe is an exciting new agenda for the future. Our key operating Goal for the Ecology Center
can be stated quite simply:
The Evanston Ecology Center will become the hub that the entire community
revolves around when it comes to environmental education and sustainability-
focused learning.
But, as the Ecology Center needs to be grounded in a primary goal and objective, it must also
have a foundation, a reason for being, that drives its goals and objectives. In essence, it must
be driven by a Vision. The Board of the EEA has also developed a Vision for the Ecology
Center grounded in an optimism based in its successful history as an education-based
organization, and a pragmatism based on the realities of the world today. Our Vision for the
Ecology Center is:
To provide the highest quality environmental education opportunities
necessary for Evanston to successfully adapt to and thrive in the face
of significant economic, social, and climate change.
This document, from the smallest financial detail to the broadest programming idea, is guided by
and grounded in this new Vision and Goal for the Ecology Center.
Since the Ecology Center first opened, the City has always financially supported it. Recently,
due to the national recession and other budgetary challenges, the City has had to scrutinize
every aspect of its finances to find dollars needed to achieve a balanced budget.
The EEA, knowing the City’s challenges in balancing its budget, has taken action along with City
management and the Ecology Center’s staff to improve the finances of the Ecology Center.
Actions taken collectively by all three parties over the last 3 years have included: offering new
programming, eliminating unsuccessful programs, cutting costs where possible, growing the
Green Living Festival to raise the Center’s visibility, creating new websites for the EEA and
Green Living Festival, sending automated emails and posting web announcements to promote
upcoming Ecology Center programs, and aggressively growing the EEA’s email distribution list.
These combined efforts have resulted in a dramatic drop in the amount needed to keep the
Ecology Center operational. Per City budget documents, the Ecology Center’s operating deficit,
the amount of the Center’s operational expenses not covered by its revenues, has decreased
from $208,300 in fiscal year 2007 to a projected $94,398 in fiscal year 2010–2011. This is a
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55% reduction over the last 3 years in the amount of expenses not covered by the Center’s
revenues.
On March 8, 2011, Wally Bobkiewicz, the Evanston City Manager, requested that the EEA
create a plan to address the continuing annual financial support provided by the City to keep the
Ecology Center operational. The two main options for the plan that were discussed on that day
were: a) eliminate or greatly reduce the amount the City pays to keep the Center operational but
keep all other aspects of the City’s and EEA’s operational involvement with the Center as they
are today and b) transfer a significant amount of the Center’s operational and financial
responsibility to the EEA with the City remaining as an operational partner but with a reduced
role.
The EEA submitted a financial plan on July 1, 2011 in response to City Manager Bobkiewicz’s
request for a plan to address the cost to operate the Ecology Center. A follow-up meeting
attended by City personnel and EEA Board members was then held on August 2, 2011 to
discuss the financial plan. At that meeting, City Manager Bobkiewicz indicated that the City
thought the submitted plan was an excellent plan but lacked one key component – a recognition
of the capital expenses to keep the Ecology Center operational were not addressed in this plan.
The EEA agreed to amend its financial plan to include capital expenditures per a capital
expenditure assessment, identify the EEA’s share of capital expenditures, and re-submit the
amended plan to the City.
The amended version of the Financial Plan was then submitted to the City on November 11,
2011. This new version was broken down into two major components – the Operating Plan and
the Capital Plan. The Operating Plan, which is the plan that was submitted in the first version of
this document, consisted of those elements that are designed to help the Ecology Center
achieve break-even status from an operational perspective. The Capital Plan contained a set of
actions that were selected to help offset the Center’s future capital expenditures.
On December 13, 2011, the EEA Board met with City Manager Bobkiewicz and his
management team at the Ecology Center. At that meeting, City Manager Bobkiewicz requested
that the EEA amend the financial plan again to include content that would lay out the EEA’s
vision for the Ecology Center and how the current renovation plan contemplated for the
greenhouse relates to the financial plan. At a later meeting on February 7, 2012, City Manager
Bobkiewicz agreed that an update on the financial plan’s progress in helping reduce the Ecology
Center’s operating deficit would also be an appropriate addition to the plan (See Appendix C.).
This third version of the Financial Plan is submitted in response to City Manager Bobkiewicz’s
requests that are outlined above.
A summary of the financial plan and its outcomes is provided below organized into three
sections: Operating Plan, Capital Plan, and Roles:
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OPERATING PLAN
• In fiscal years 2011 and 2012, the City will continue to financially support the Ecology
Center as it has in the past by providing the funds needed to pay for the Center’s
operating deficit. Through the execution of the Operating Plan and some staffing
changes planned by the City, the City’s operating deficit in each of these two years is
targeted to be $46,295 and $20,198 respectively.
Operating deficit is defined here as the Center’s revenues minus its operating
expenses as both items are defined in the City’s budget document. There are other
operational costs that are incurred by the City for the operation of the Center that
are not broken out in the City’s budget (accounting, purchasing, property
insurance, etc.). The EEA proposes that these other costs remain the
responsibility of the City going forward, even if the City decides to include any of
them as Ecology Center items in future City budgets. (See “Work in partnership
with the City” in the Objectives section of the Operating Plan.)
• Starting in fiscal year 2013, which begins about 14 months from the publication of this
amended document, it is projected that the Ecology Center will achieve or be very close
to breakeven status from an operational perspective. Breakeven in this case is
defined as the Ecology Center’s revenues being equal to its operating expenses
as both items are defined in the City’s budget document.
• Achieving the annual outcomes described above will require the execution of the actions
documented in the Operating Plan’s Summary section by the EEA with cooperation from
the City. The Operating Plan’s actions are designed primarily to increase Ecology
Center revenues but also to lower the facility’s costs. These actions were carefully
selected based on a set of objectives documented in the Operating Plan’s Objectives
section in this document.
CAPITAL PLAN
• The EEA recently paid for and completed a capital expenditure assessment of the
Ecology Center that estimated the magnitude of future capital expenditures through
2026 and documented the annual financial contributions that will be needed to build an
appropriate capital reserve for funding those future expenditures.
• Starting in or around fiscal year 2014, after the Operating Plan in this document has
been executed and the Ecology Center is breaking even from an operational standpoint,
the EEA will create a new EEA capital reserve fund to accumulate funds for the Ecology
Center. The EEA will make annual contributions into the new fund that represent 50% of
the contributions required to fully fund future Ecology Center capital expenditures as
estimated by the analysis described in the bullet item above. The City of Evanston will
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be responsible for the other 50% of the funds required to address the Center’s capital
expenditures.
• The EEA will release funds to the City from the EEA capital reserve funds as capital
expenditure projects for the Ecology Center are undertaken by the City. The 50%
funding of Ecology Center capital expenditures by the EEA will be provided from 2014
through 2026. Meetings should be convened periodically between the City and the EEA
to assess the effectiveness of the capital expenditure funding, determine if it needs any
adjustments, and discuss what its future should be after 2026.
ROLES
• During the execution of this financial plan, the roles of the City of Evanston, the Ecology
Center staff, and the EEA, will generally remain as they are today.
The City of Evanston will be responsible for staffing and managing the Ecology Center,
receiving all facility revenues, paying all facility costs, and promoting the Center’s
programs.
The Ecology Center staff and its management will be responsible for the programming,
day-to-day operations, and the rentals of the facility.
The EEA will continue to support the Ecology Center with fund raising, volunteers, and
programming support. However, the EEA will also take the lead from now through the
end of fiscal year 2013 in executing the Operating Plan to accelerate the reduction of the
amount the City pays to address the Center’s operating deficit.
After the Operating Plan has been fully implemented in or around 2013, the EEA will
continue to work in partnership with the City to maintain the operational financial gains
achieved by the Center and identify any new actions that can be taken to further improve
the Center’s operational financial situation. However, the EEA believes that it is not the
ongoing role or responsibility of the EEA to help the Ecology Center achieve better than
break-even financial results. It would be a positive development if the Ecology Center
began to generate surpluses on an annual basis, but the EEA believes that its role is
bounded by its commitment to keep and maintain the Ecology Center at a breakeven
level beyond 2013.
The EEA will also work closely with the City during the longer term Capital Plan to make
sure that the Ecology Center’s capital expenditure needs are addressed in a timely
manner that will sustain the Center as the hub of environmental education and activity in
Evanston.
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To successfully execute the proposed financial plan, the EEA will need the City’s commitment in
several areas as defined in the City of Evanston Support section of this document. Successful
plan execution will also require mitigation of the risks as defined in Risk Analysis.
The EEA believes the successful implementation of the proposed financial plan by the EEA and
the City can establish a model for future city partnerships with other non-profits that can be
forged to achieve important results for the community. In the case of the Ecology Center, the
EEA believes that the end result will be a facility that not only continues to exist, but thrives as
an invaluable Evanston resource. The EEA hopes that the City will give careful and serious
consideration to our plan and we look forward to working with the City to achieve the plan’s
targeted results.
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VISION
As we move into the future, the Ecology Center and the EEA are facing new, unknown
conditions that require us to re-consider and re-imagine how to best maintain our fundamental
mission and reasons for being. The realities of a dramatically changing economy, the
diminishing capacity of local government, and pressing global climate impacts are driving
changes to community-based environmental institutions like the Ecology Center and
environmentally-focused non-profits like the EEA.
In response to these conditions, the Board of the EEA developed a broad new Goal and Vision
for the Ecology Center. Our key operating Goal re-imagines the Ecology Center with an
enhanced operating focus and agenda:
The Evanston Ecology Center will become the hub that the entire community
revolves around when it comes to environmental education and sustainability-
focused learning.
What will guide both the Ecology Center and the EEA as we move into the future is a Vision – a
Vision of the Ecology Center as an institution that serves as a model of environmental and
financial sustainability, ecological stewardship, and environmental education driven by
innovation. The Board of the EEA developed a new Vision for the Ecology Center grounded in
an optimism based in its successful history as an education-based organization, and a
pragmatism based on the realities of the world today. Our new Vision for the Ecology Center is:
To provide the highest quality environmental education opportunities
necessary for Evanston to successfully adapt to and thrive in the face
of significant economic, social, and climate change.
With the help of the City, the EEA and the Ecology Center have begun a campaign designed to
enable our community to be ready and able to adapt to and thrive in a future filled with financial
challenges and climate-based impacts. Preparing the community for this future is the driving
force behind all of the various forms of programs, events, and other activities that the Ecology
Center and the EEA are initiating. It is the foundation upon which this Financial Plan rests.
What will the Ecology Center need given this new Goal and Vision? It will need:
• to implement additional programming, enhanced life-long learning opportunities, and
innovative approaches to presenting environmental and climate information.
• all of the elements that comprise the Ecology Center’s physical plant to be in viable
working condition.
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• a fully-functioning, interactive greenhouse, which is critical to fostering the necessary,
primary connection to and respect for the flora and fauna that make up our natural
environment. This connection to the natural environment is critical to developing the
necessary world-view that we live in an inter-connected eco-system, which is necessary
to correctly understand how to slow down and possibly reverse climate change.
• a “great room” that must be readied to accommodate new forms of programming and
new community-based clients (film festivals, business meetings, Districts 65 and 202
teacher workshops, the Sustainability Academy).
Many of these new educational initiatives are outlined in this Financial and Capital Plan. Each
of these initiatives has multiple purposes. However, all of them are focused on improving the
financial and budgetary viability of the Ecology Center. Only through maintaining a financially
secure Ecology Center, supported by a financially stable EEA, will we be able to successfully
meet the challenges facing our community
PURPOSE
The purpose of this document is to present a plan to the City of Evanston that will a) greatly
reduce the operating deficit that will be incurred by the City of Evanston to keep the Evanston
Ecology Center operational in fiscal years 2011 and 2012, b) eliminate the Ecology Center’s
operational deficit altogether starting in fiscal year 2013, and c) help the city offset future capital
expenditures of the Evanston Ecology Center.
The Ecology Center’s operating deficit is defined as the Center’s revenues minus its operating
expenses as both items are defined in the City’s budget document. There are other operational
costs that are incurred by the City for the operation of the Center that are not broken out in the
City’s budget (accounting, purchasing, property insurance, etc.). The EEA proposes that these
costs remain the responsibility of the City going forward even if the City decides to include any
of them as Ecology Center items in future City budgets. (See “Work in partnership with the City”
in the Objectives section of the Operating Plan.)
BACKGROUND
The events and conditions that have led up to the creation of the plan proposed in this
document are described below.
• The Evanston Ecology Center was built in 1974 with funds raised by a group of private
citizens who shortly afterward formed the Evanston Environmental Association (EEA).
Upon its completion, the EEA presented the Ecology Center as a gift to the City of
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Evanston to be operated as a facility dedicated to environmental education and
stewardship in the community.
• Today, the Ecology Center annually:
o Receives about 25,000 visitors
o Conducts over 100 environmental programs attended by 4,000 people (2,000
being under the age of 12)
o Offers summer camps that are attended by 800 elementary aged children and
staffed by Evanston Township High School and college students
o Is the site for the Evanston Green Living Festival that is co-presented by the EEA
and the City of Evanston
o Administers the 200+ plot community gardening program
o Is rented out for dozens of parties, fund-raisers and other events
o Is the meeting location of choice in the city for countless environmental and other
community organizations
o Teaches responsibility to children who sign-up to take care of the numerous
animals sheltered at the Ecology Center
o Provides a safe haven for a large number of children who pass by the building
walking to and from school every day
Over its 37 years of existence, the Ecology Center has become an invaluable community
institution that makes a real difference in the quality of life in Evanston.
• For the past 35 years, the EEA has served as the Ecology Center’s non-profit partner,
providing the Center with fund-raising, volunteers, and programming support. The total
financial support provided by the EEA for the Ecology Center since its inception exceeds
$1.2 million including approximately $850,000 which was raised to build a new addition
that was given by the EEA to the City in 2003. The EEA has also provided tens of
thousands of hours from volunteers, and has provided significant support to new and
ongoing Ecology Center programs. Some of the more significant accomplishments by
the EEA over time have included:
o A demonstration project at the Ecology Center that demonstrated energy
efficiency and alternative energy
o A Land Use Master Plan
o A Lighthouse Improvement Project
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o The construction of the Dr. Margery Carlson Greenhouse
o A Gift to the City of the $850,000 Ecology Center Addition
o The annual Evanston Green Living Festival that is co-presented by the City
o The “Ready, Set, Recycle!” Event that was presented in partnership with the City
• The City of Evanston has always financially supported the operations of the Ecology
Center. In recent years, like many U.S. cities, the City of Evanston has been challenged
to balance its budget. Lower tax revenues caused by the “Great Recession”,
underfunded police and fire pension liabilities, past City budgetary decisions, and the
City’s desire to not raise taxes have all added to the City’s financial difficulties. The City
has had to scrutinize its revenue and expenses like never before, and in doing so, has
concluded that the Ecology Center and other non-essential facilities that do not break
even cannot continue to be financially supported to the extent they have been
historically.
• In the last two years, the City Council gave serious consideration to two separate actions
relative to the Ecology Center: a) closing the Ecology Center to eliminate all or many of
its costs and b) reducing the hours and benefits of the Ecology Center’s full-time clerical
position. Ultimately neither of these actions was enacted by the City Council, in part due
to an aggressive response by the community indicating the amount of strong support
that existed to keep the Ecology Center as a City service.
• The EEA, along with City management and the Ecology Center’s staff, has taken action
to improve the financial state of the Ecology Center. Actions taken collectively by all
three parties have included: offering new programming, eliminating unsuccessful
programs, cutting costs where possible, growing the Green Living Festival to raise the
Center’s visibility, creating new websites for the EEA and Green Living Festival, sending
automated emails and posting web announcements to promote upcoming programs, and
aggressively growing the EEA’s email distribution list.
• During the recent 2011 fiscal year City Council budget deliberations, the EEA highlighted
to the Council that the Ecology Center was making significant strides in its financial
performance. The Center was covering a higher percentage of its expenses than any
other non-essential City facility and additionally had made great progress in reducing the
City’s financial assistance that was needed to pay for the Center’s operating deficit,
cutting it from $208,300 to a projected $94,398 over the last 3 years. The fact that the
Center was making demonstrable progress towards financial self-sufficiency was well
received by the City Council.
• On March 8, 2011, Evanston City Manager Wally Bobkiewicz indicated in a meeting with
the EEA that due to budgetary pressures the City needs to drastically reduce or
eliminate the level of financial support that is needed to operate the Ecology Center. He
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requested that the EEA create a plan that would accomplish just that. Options
discussed at that meeting included:
o Eliminate or greatly reduce the amount the City pays to keep the Center
operational but keep all other aspects of the City’s and EEA’s operational
involvement with the Center as they are today
o Transfer a significant amount of the Center’s operational and financial
responsibility to the EEA with the City remaining as an operational partner but
with a reduced role
• Soon after the March 8 meeting, the EEA, with assistance from the management of the
Parks, Recreation and Community Services department, began work on the plan to
address the City’s costs to operate the Ecology Center.
• The EEA submitted a financial plan on July 1, 2011 in response to City Manager
Bobkiewicz’s request for a plan to address the cost to operate the Ecology Center. A
follow-up meeting attended by City personnel and EEA Board members was then held
on August 2, 2011 to discuss the financial plan. At that meeting, City Manager
Bobkiewicz indicated that the City thought the submitted plan was an excellent plan but
lacked one key component – a recognition that capital expenses to keep the Ecology
Center operational were not addressed in this plan. The EEA agreed to amend its
financial plan to include capital expenditures per a capital expenditure assessment,
identify the EEA’s share of capital expenditures, and re-submit the amended plan to the
City. The amended version of the Financial Plan was then submitted to the City on
November 11, 2011.
• On December 13, 2011, the EEA Board met with City Manager Bobkiewicz and his
management team at the Ecology Center. At that meeting, City Manager Bobkiewicz
requested that the EEA amend the financial plan again to include content that would lay
out the EEA’s vision for the Ecology Center and how the current renovation plan
contemplated for the greenhouse relates to the financial plan. At a later meeting on
February 7, 2012, City Manager Bobkiewicz agreed that an update on the financial
plan’s progress in helping reduce the Ecology Center’s operating deficit would also be
an appropriate addition to the plan. This third version of the Financial Plan is submitted
in response to City Manager Bobkiewicz’s requests that are outlined above.
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OPERATING PLAN
The Operating Plan is a set of actions to be taken by the EEA, the Ecology Center staff and the
City from mid-2011 to the end of 2013 that are designed to achieve financial breakeven status
for the Ecology Center from an operational perspective.
Objectives
To guide the development of the Operating Plan that is presented in this document, the EEA
established a set of objectives that each potential action of the Operating Plan was measured
against. The established objectives are detailed below:
1. Eliminate the Ecology Center’s operating deficit (as defined in the Purpose
section above) starting in fiscal year 2013. This timeframe was established because
the EEA recognizes that the budgetary challenges of the City are serious and therefore
the elimination of the Ecology Center’s operating deficit should be achieved as quickly
as possible.
2. Define projected outcomes that are achievable. The EEA knows that it is important
that the Operating Plan presented in the document be realistic and achievable within the
proposed time frame. Consequently, the EEA has taken a conservative approach in
creating the Operating Plan’s action items and timing of events to ensure that the plan
will succeed in eliminating the Ecology Center’s operating deficit starting in fiscal year
2013.
3. Include actions that will produce sustainable financial results. The EEA feels that it
is very important that the proposed Operating Plan contain actions that will result in
increased revenues and/or reduced costs on an ongoing basis. Actions that would
provide a one-time financial benefit but not contribute to the Ecology Center’s financial
viability year after year were given less consideration than those that would provide
ongoing financial benefit.
4. Work in partnership with the City. The EEA Board discussed its ability to take over all
or a large majority of the operational responsibility for the Ecology Center and concluded
that this would not be feasible in the short and medium term. The EEA does not
currently have the finances, resources, or available hours from its Board member and
membership - it is not structured to take on the day to day operation of the Ecology
Center. Consequently, the EEA believes that the City will need to continue to operate
and manage the Ecology Center, assist in promoting its programs, and continue to pay
for the Center’s overhead costs that are not broken out in the City Budget and for its
share of any needed capital expenditures.
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However, during the execution of the Operating Plan and after the plan’s completion, the
EEA will be taking on a greater role in the Ecology Center’s long term financial
performance and profitability. This increased responsibility will result in a more balanced
partnership between the City and EEA with respect to the operation of the Ecology
Center, reduce the operating deficit, and keep the Center’s doors open to the
community.
5. Create a future for the Ecology Center that allows it to flourish. In creating the
proposed financial plan, the EEA wants to remove the Ecology Center as a City target
for possible closure or resource cuts. But having the Ecology Center just survive is not
enough. The EEA wants to implement operational actions that in the longer term will
produce a thriving and robust Ecology Center that offers the absolute best in
environmental programming to the community.
Actions
Actions to be included in the Operating Plan were identified by first compiling a list of potential
actions that met the Operating Plan Objectives identified in the section above. Then after a
careful assessment of a) the potential actions to be taken, b) the EEA volunteers who would be
available to participate in the plan implementation, c) the plan’s time frame, and d) the
probability of success with each action, the EEA created the following final list of actions to be
included in the proposed plan.
1. Implement New Staffing Plan. In March 2011, the Ecology Center Environmental
Coordinator position was vacated and the City has decided to not re-staff that position in
2011. A temporary position with less compensation was created and staffed instead.
Other staffing adjustments have also been made. These changes will result in a
reduction to the Ecology Center’s personnel costs in fiscal 2011.
In 2012, the City plans to eliminate the temporary position described above and replace
it with a new full-time position at the Ecology Center.
Both of the changes above are detailed in the Summary section of the proposed
Operating Plan and will be executed by the City.
2. Increase Revenues through Organic Growth and Word of Mouth. Historically, in
good and bad economies, the Ecology Center revenues tend to increase every year.
The programs and the Ecology Center both have a great “brand” due to the quality of the
staff and their program offerings, and the result has been a consistent growth in program
attendance and revenues.
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3. Increase Revenues by growing Evanston Boy and Girl Scouts programming. The
Ecology Center Staff has identified Evanston Boy and Girl Scouts as a growing target
group for environmental programming. An effort has been underway for about a year to
increase the Boy and Girl Scouts’ participation in Ecology Center programming and
additional efforts will be made in fiscal year 2011 to increase this programming and its
related revenues.
4. Increase Revenues with Email Blasts. For a year, the EEA has been sending out
regular email blasts to promote increased attendance at Ecology Center programs.
These email blasts consistently generate additional program registrations and phone
calls asking for more information. The EEA and the Ecology Center staff have worked
together to build the EEA’s email list and it now contains hundreds of addresses with
more being added every week. The EEA believes that its regular email blasts using the
rapidly growing list of addresses will continue to be an effective method for increasing
program attendance and revenues.
5. Increase Rentals of Multi-Purpose Room. The rental revenues from the large multi-
purpose room at the Ecology Center have been growing rapidly in the last couple of
years and there is the potential for even more revenue growth.
The Ecology Center staff believes that an additional way to generate more room rental
revenue is to target businesses and organizations that need to meet during
Ecology Center working hours. Such meetings do not require additional supervising
personnel who are paid for their time, like off-hour rentals do, and therefore they are
more profitable. The EEA plans to devise a promotional campaign that targets local
organizations and businesses so that they will consider the Ecology Center as a
potential meeting location. The promotional campaign will be achieved through
automated email, social media, and by networking with other relevant organizations and
potential renters of the room.
Another action that can be taken to grow room rental revenue is to develop a more
sophisticated web strategy to promote the room rental. Such a strategy would include
better Search Engine Optimization (SEO), registration with sites that promote room
rentals, and better web site communications and promotion.
6. Recruit Five Corporate or Private Sponsors. The EEA believes that for the Ecology
Center to achieve long term financial viability, the EEA needs to establish strong
financial partnerships with corporate and private sponsors. In return for providing
ongoing promotion and other benefits to such sponsors, the EEA would receive $5,000
annually from each sponsor. A sponsor benefit package would be developed that would
offer each sponsor items such as the following:
a. Inclusion on a prominent display at the Ecology Center that credits all five
sponsors as being benefactors of the Ecology Center.
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b. Prominent promotion on both the EEA’s web site and the Evanston Green Living
Festival Website.
c. Automatic sponsorship of the Evanston Green Living Festival and all of the
promotional benefits that come with such sponsorship.
d. Inclusion in an annual sponsor email to the EEA’s email distribution list that
promotes each sponsor’s business/organization or a relevant initiative of each
sponsor.
e. Promotion and visibility at the Evanston Green Ball (a new event that the EEA
and City of Evanston plan to hold in the spring of 2012).
f. Promotion and visibility at the EEA’s annual meeting.
g. Ongoing press and social media promotion that highlights the five sponsors as
key patrons of the Ecology Center.
7. Increase EEA Membership. The EEA believes that through an explicit campaign to
attract more members to the EEA, the EEA can add approximately 40 new members to
the association by the end of 2012. The campaign would be done mostly through social
media, automated email, and web promotion.
8. Create and Offer New Field Trip Programming. The EEA and the Ecology Center
staff have recently designed new field trip programming with input from Evanston
teachers. The EEA paid for the design and creation of a brochure that will be used to
promote the new programs. The initial response from the teaching community has been
very positive and in October of 2011 the number of Ecology Center fields trips more than
doubled versus the previous October.
9. Establish the Green Academy. The EEA is partnering with the City of Evanston and
Initiative for Sustainability and Energy at Northwestern (ISEN) to start up a new Green
Academy whose home will be the Evanston Ecology Center. The Green Academy
would be a program dedicated to educating Evanston residents in the key topics of the
Evanston Climate Action Plan so they can lead more sustainable lives and share their
green knowledge and learned best practices throughout the community. An application
was submitted by the City of Evanston, ISEN and the EEA for an EPA grant to provide
start-up funds for the academy, but unfortunately the grant was not awarded to the
EEA/COE/ISEN team. Additional work to secure funds to start the academy is planned
for 2012.
If the Green Academy is successfully funded and established, two sessions are
scheduled to be held in 2013. These sessions could be an additional source of
revenues that could help offset Center costs, but since it is not yet known if funding will
be provided to establish the Academy’s pilot program, no net revenues are included in
the plan’s Summary table for the two sessions.
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10. Offer winter Adult Education Series. This initiative would entail the offering of new
environmental programs for adults in the winter months when there is less programming
and activity at the Ecology Center. The EEA views such programming as a way to
enhance the adult environmental education programming at the Ecology Center and
generate some new revenues. Potential program topics, as identified by a recent EEA
sponsored and managed survey conducted by a Northwestern University student group,
are Organic Gardening, Environmental Films, Renewable Energy, and Green Design
and Remodeling.
11. Perform Energy Audit and Implement Recommended Changes. The Ecology
Center Staff has done a wonderful job over time at looking at many expense areas at the
Center and reducing or eliminating costs. However, it is believed that a professional
energy audit could identify actions and practices that could be employed to reduce the
Center’s ongoing energy expenditures.
12. Hold First Annual Green Ball. The EEA believes that in partnership with the City of
Evanston it can successfully put on an annual Green Ball fund raiser that would increase
the visibility of the Evanston Ecology Center and raise a significant amount of funds to
go towards the operational costs of the Center. Some EEA board members have
access to contacts with event-planning expertise who can help in the planning and
execution of the Ball. The estimates for the net revenues from this event have been
generated by gathering information on similar local fundraising events.
13. Increase Camp Revenues through Promotional Campaign. The Ecology Center
camps have been extraordinarily successful since their inception. In 2011,
approximately 800 children will be participating in these camps. The EEA believes with
a focused promotional campaign designed to reach a larger local audience, both the
Summer Camp attendance and the camp fees themselves could both be increased. The
campaign would be done mostly through social media, automated email, print, and web
promotion. The distribution of lawn signs to interested local residents to promote the
camps is also under consideration.
14. EEA continues $7,000 donation on an ongoing basis. In the 2010-2011 City budget,
there is an entry for an EEA donation of $7,000. Although it is not explicitly documented
in the proposed Operating Plan’s Summary section in this document, the plan assumes
that this $7,000 donation by the EEA will be made in all 3 fiscal years covered by the
plan – 2011, 2012, and 2013.
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17 Summary The table below summarizes the Operating Plan that is being proposed to the City of Evanston to achieve operational financial self‐reliance for the Evanston Ecology Center. The table details the Operating Plan’s proposed actions, time frames, net financial effects, and any relevant notes. NOTE: the proposed plan only shows those actions that will produce incremental changes for a given year. For example, if an action is taken in 2011 that will produce $200 of new revenue in 2011, 2012, and 2013, you will only see the action documented under 2011 and not in the two subsequent years. That is because the starting balance of years 2012 and 2013 will already reflect the $200/yr in additional revenue. # Action Start End Amount Notes 2011 (10 MONTHS) 1 Projected City Operating Deficit for Year ($77,628) Source: 2011 Fiscal Year Adopted COE Budget 2 Implement New Staffing Plan 1-Jan 31-Dec $24,000 Source for Salary Plan Adjustment: B. Dorneker 3 Increase Revenues thru Organic Growth / Word of Mouth 1-Jan 31-Dec $4,000 Based on historical revenue increases 4 Increase Revenues by Growing Boy Scout Programs 1-Jan 31-Dec $500 Based on analysis of recent revenues 5 Increase Revenues with Email Blasts 1-Jan 31-Dec $4,000 Based on activity after email blasts 6 Increase Rentals of Multi-Purpose Room with Campaign for work day rentals, SEO, & Web Strategy 1-Jul 31-Dec $3,000 Based on analysis of room rentals, web stats, and search results 7 Recruit Five Corporate or Private Sponsors 1-Jul 31-Dec$0 Prep work will be done this year to define the new sponsor program. Initial revenues will start next year. 8 Increase EEA Membership 1-Jul 31-Dec$0 Prep work will be done this year to increase membership. Revenues will be generated next year. 9 Create and Offer New Field Trip Programming 1-Sep 31-Dec $833 Based on initial feedback from targeted teacher audience. 10 Offer Winter "Adult" Presentation Series 1-Oct31-Dec$0 Prep work to define new programming will be done this year. Revenues will be generated next year. 386 of 400
18 11 Perform Energy Audit & Implement Recommended Changes 1-Oct 31-Dec($5,000) Only the audit will be done this year. New savings will start next year. 12 Projected City Operating Deficit for Year w/ Plan ($46,295) Operating Deficit to be paid by COE 2012 (12 MONTHS) 1 Projected City Operating Deficit for Year ($66,565) Ending 2010 - 2011 (Last 12 month fiscal year) Operating Deficit + Adjustment for New Staffing Plan + Decrease in Operating Deficit Accomplished in 2011 by Plan Actions + Addt'l costs for programs/rentals/duty reclassification= - $94,398 + $23,000 + $7,333 - $2,500 2 Increase Revenues thru Organic Growth / Word of Mouth 1-Jan 31-Dec $5,000 Based on historical revenue increases 3 Increase Revenues by Growing Boy Scout Programs 1-Jan 31-Dec $500 Based on analysis of recent revenues 4 Increase Revenues with Email Blasts 1-Jan 31-Dec $5,000 Based on activity after email blasts 5 Recruit Five Corporate or Private Sponsors 1-Jan 31-Dec $15,000 3 new sponsors (Annually $5k each) 6 Increase EEA Membership 1-Jan31-Dec $1,000 20 new members x $50 7 Establish Green Academy 1-Jan 31-Dec $1,667 Dependent on funds being secured 8 Offer Winter "Adult" Presentation Series 1-Jan 31-Dec $200 9 Hold First Annual Green Ball 1-Jan 1-May $7,000 Estimate based on other similar events 10 Increase Camp Revs thru Promotional Campaign 1-Jan 1-Jun $5,000 11 Perform Energy Audit & Implement Recommended Changes 1-Jan 31-Dec $6,000 Offsetting $5k from last year + $1k of savings 12 Projected City Operating Deficit for Year w/ Plan ($20,198) Operating Deficit to be paid by COE 2013 (12 MONTHS) 1 Projected City Operating Deficit for Year ($20,198) Same as ending Operating Deficit from prior year 2 Increase Revenues thru Organic Growth / Word of Mouth 1-Jan 31-Dec $5,000 Based on historical revenue increases 3 Increase Revenues with Email Blasts 1-Jan 31-Dec $5,000 Based on activity after email blasts 4 Recruit Five Corporate or Private Sponsors 1-Jan 31-Dec $10,000 2 addt'l sponsors for total of 5 (Annually $5k each) 387 of 400
19 5 Increase EEA Membership 1-Jan31-Dec $1,000 20 new members x $50 6 Projected City Operating Deficit for Year w/ Plan $802 Targeted Surplus 388 of 400
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CAPITAL PLAN
The Capital Plan is a plan that provides an estimation of the Ecology Center’s future capital
expenditures, projects the annual funds that must be set aside to pay for them, and identifies
the actions that the EEA needs to take to generate the funds that it will be contributing towards
the Center’s capital expenditures.
Capital expenditures are defined as expenditures for relatively expensive improvements that
will have a useful life of multiple years. Examples include the relatively large expenditures that
are detailed in the Capital Plan’s Summary section in the following categories: painting, roofing,
heating system, masonry repairs, clerestory, doors, and electrical. Capital expenditures do not
include smaller day-to-day maintenance costs.
Objectives
The EEA established a set of objectives to guide the proposed Capital Plan that is described in
this section. These objectives are documented below:
1. Create a capital plan that will establish realistic expectations for the EEA and City
as to what the long term financial commitment will be to fund the Ecology
Center’s capital expenditures. The EEA commissioned the CTL Group, a Chicago
area architectural and engineering consulting firm, to do a capital expenditure
assessment of the Ecology Center in October of 2011. The assessment delivered by the
CTL Group is the basis for much of the Capital Plan described in this document. By
using a professional firm with expertise in assessing buildings and their future capital
expenditure needs, the EEA feels that it is delivering a Capital Plan that identifies
realistic future capital project needs, timing, and costs. Such a plan will then allow the
EEA and the City to plan and reserve funds for the Ecology Center’s ongoing capital
expenditures and minimize the probability of unexpected future expenditures.
2. Make a significant and sustainable ongoing financial contribution to the long term
capital expenditures of the Ecology Center. The EEA’s mission is to support, through
finances and volunteerism, the Ecology Center and the outstanding programming that it
offers to the local community. Consequently, the EEA is willing to commit itself to
providing 50% of the annual financial contributions required to address the Center’s
future capital expenditures. This makes the EEA an equal financial partner with the City
in addressing the Center’s capital expenditures, and allows the EEA to make a
significant long term contribution to the Ecology Center of a magnitude that it can sustain
on a year-after-year basis.
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3. Begin the EEA’s annual contributions to a capital reserve after the Ecology Center
achieves break-even status to ensure that the EEA is in a financial position to
deliver on the capital reserve funds committed to per this plan. The Evanston
Environmental Association will make a significant contribution to the City in volunteer
time and dollars to successfully complete the Operating Plan in this document by the
end of 2013. Based on a review of its current funds and the financial contributions
committed to in the Operating Plan through 2013, the EEA will not be in a position to
make capital reserve contributions until 2014.
4. Create and manage a capital reserve fund to ensure that the capital expenditure
funds committed to will be available for the capital projects of the Ecology Center
when needed. The EEA will establish a capital reserve fund where it will annually
deposit the funds described in the Capital Plan’s Summary section. As capital projects
are undertaken, the EEA will release the funds to the City that the EEA has committed to
for such projects. The EEA feels that the establishment and management of such a
capital reserve fund by the EEA Board will be the best way to ensure that the EEA
delivers the funds that it has committed to.
Actions
Actions to be included in the Capital Plan were identified by first compiling a list of objectives
(see above) that the EEA wanted to accomplish through the plan, and then using those
objectives to guide the selection of the plan’s actions and timing. The plan’s actions are as
follows:
1. Create a Capital Reserve Account. In or around Q2 of 2013, the EEA will establish a
capital reserve account to which it will start making annual contributions in 2014 to
accumulate funds for future Ecology Center capital expenditures.
2. Identify and Execute those actions that will be required to generate the Capital
Reserve contributions. In or around Q2 of 2013, the EEA will determine a strategy for
generating the funds that will be used to make annual contributions to the capital reserve
fund that has was established in step 1. above. By that time, the Operating Plan
described in this document will be in its final year, and the EEA should know which of the
Operating Plan’s actions have been the most effective and could be used on an ongoing
basis to also fund the capital reserve fund. Once a strategy has been decided upon, the
EEA will create a plan that will identify the steps it will take to annually fund the capital
reserve fund. The EEA will then execute that plan over the Operating Plan’s time period.
3. Make Annual Contributions to the Capital Reserve Fund. The EEA will make annual
contributions to the capital reserve funds in accordance with the amounts and timing that
is documented in the Summary section of the Capital Plan.
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4. Release funds when they are needed for the Capital Projects being undertaken.
As Ecology Center capital projects are undertaken by the City, the EEA will release the
EEA funds that have been set aside for a given project per the Summary section of the
Capital Plan. If there is a totally unexpected capital expenditure, or a significant
deviation in a capital expenditure’s timing or cost per the Summary, a meeting between
the EEA and the City should be convened to determine how to address the
expenditure’s funding and any other relevant issues.
5. Review Effectiveness of Capital Plan. Meetings should be convened periodically
between the City and the EEA to assess the effectiveness of the Capital Plan and the
Ecology Center’s overall capital expenditure funding, determine if any adjustments are
needed, and discuss what the future of the Ecology Center’s capital expenditure funding
should be after 2026.
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23 Summary The table below summarizes the key elements of the Capital Plan: • The Description of each capital expenditure, the Year (2012 – 2026) that it is projected to take place, and its estimated Cost. • The Total amount spent on each capital expenditure. • The contingency amount (15%) that is added to the rest of the expenditures to derive the total expenditures. • The Total of Expenditures over the 2012 to 2026 time period. • The yearly EEA contributions to the EEA Capital Reserve fund that will be made in the 2014 to 2026 time period. Ecology Center Projected Capital Expenditures & Reserve Contributions Total Year 2012 2013 2014 2015201620172018201920202021 20222023202420252026Expenditures DESCRIPTION Painting 8000 7000 15000 Roofing 16000 16000 Heating System 10000 10000 Masonry Repairs 25000 25000 Clerestory 10000 10000 Doors 10000 10000 Electrical 0 Contingency 1290015% EEA Contributions 3804 3804380438043804380438043804 38043804380438043804 ‐ Planned Greenhouse Replacement costs are not included in this evaluation. 98900Tot w/ Contingency ‐ These expenditures were compiled assuming that the COE will continue its ongoing maintenance work at the 13Plan years Ecology Center at its present level. 7608Tot Contrib./yr 3804EEA Contrib./yr 392 of 400
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CITY OF EVANSTON SUPPORT
In order for the Evanston Environmental Association to successfully execute the proposed plan
in partnership with the City of Evanston and the staff of the Ecology Center, the EEA will need
the support of the City as defined by the following items:
1. As long as the EEA is making a mutually acceptable level of progress in executing
the financial plan detailed in this document, the City will refrain from taking any action
or making any announcements regarding cuts to the Ecology Center’s staff,
programming, or finances. This commitment will be extremely important to the
EEA’s ability to secure corporate and private sponsors, and to the Ecology Center’s
ability to attract camp and program registrations. Success in both of these areas is
critical to the proposed financial plan.
2. The city will not require Ecology Center staff to engage in work that is unrelated to
the operation and success of the Center. The proposed financial plan assumes that
the staff will be able to provide their undivided attention towards the plan’s actions
and goals.
3. The City will allow and support the proposed action by the EEA to secure corporate
and private sponsors to financially support the Ecology Center’s operations.
4. The City will take all appropriate actions using its available personnel, finances, and
resources to help the Ecology Center staff and the EEA successfully execute the
financial plan defined in this document. This will include the continuation of all City
promotional activities that have been historically undertaken annually on behalf of the
Ecology Center, its camps, and its programs.
5. If a City project is undertaken to renovate the Ecology Center’s Green House, the
work will be addressed in a manner that will not adversely affect the revenues or
expenses of the Ecology Center. Additionally, the proposed Operation Plan in this
document does not assume any new ongoing costs that would be the result of the
Green House renovation.
6. If a location separate from the Ecology Center that is used by the Center for camps
or other programming is closed by the City or becomes unavailable to the Ecology
Center staff for other reasons, the City will make its best effort to help find a
substitute location.
7. During the time frame of the Capital Plan (2012 – 2026), the City will need to allocate
funds in each year’s City Budget to pay for half of any capital expenditure scheduled
for that budget year.
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RISK ANALYSIS
In creating the proposed financial plan, the EEA has identified some specific risks that could
affect the successful implementation of the proposed plan. These identified risks and their
mitigation are discussed below:
1. Inability to sign up all of the needed ongoing sponsors who will contribute $5,000
annually. In an economy that is slowly improving from a historic recession, there could
be challenges in convincing the needed five sponsors to commit to an ongoing
sponsorship of $5,000 per year. If this turns out to be the case, the EEA believes that a
backup course of action is to solicit more sponsors who will then be asked to contribute
less money each. Also, if other actions of the Operating Plan are producing better
financial results than anticipated, efforts can be redirected to those actions to make up
for less than anticipated sponsorship dollars.
2. A downturn in the economy. The American economy is still in a relatively fragile state
and therefore could be adversely affected by unanticipated world or national economic
events. If the U.S or local economy starts to falter during the implementation of the
proposed Operating Plan, the estimated net revenues published in the proposed plan
could be harder to achieve. However, because the proposed Operating Plan calls for a
rate of financial improvement that is no greater than what was achieved by the Ecology
Center during the “Great Recession” of the last three years, the EEA believes that the
plan is realistic and achievable.
3. The Operating Plan’s net revenue estimates are unrealistic. If the net revenue
estimates provided in the proposed Operating Plan are overly optimistic, then the plan
may be more challenging to achieve than anticipated. To mitigate this risk, the EEA
was conservative in creating the estimates, and only finalized them after reviewing in
detail the Ecology Center’s performance over the last several years.
4. There is unusually inclement weather. The Ecology Center offers outdoor programs
that are counted on to generate revenue. If the weather in a given year is unusually
cold or rainy, the revenues for that year can be adversely affected. Since the proposed
Operating Plan has a three-year time frame, the EEA believes that any stretch of
inclement weather will on average be offset by good weather over the three year period
of the plan.
5. Discontinuation in Mailings of City Program and Camp Guides. There is a concern
that the discontinuation in mailings of City program and camp guides may affect
community participation in the revenue-producing offerings of the Ecology Center. The
effects of the discontinuation of the mailings will need to be monitored and discussed if
they adversely affect the financial performance of the Ecology Center.
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NEXT STEPS
If the City of Evanston is in agreement with all or most of the contents of the proposed financial
plan, the EEA proposes the following next steps to adopt the proposed plan and start its
implementation.
1. Hold any required meetings with representatives of the City, the Ecology Center Staff,
and the EEA to discuss open issues with the proposed plan, resolve those issues, and
update the plan to reflect the agreed upon changes.
2. Have all parties sign-off on a final version of the plan using a memorandum of
agreement.
3. Start the implementation of the plan.
4. Jointly publicize the plan and its key points to the Evanston community. This step is
proposed to provide some assurances to the local community and prospective Ecology
Center sponsors, partners, and program participants that the City, the Ecology Center
and the EEA are working in partnership to address the Ecology Center’s financial
viability and make it a thriving community resource for years to come.
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APPENDIX A – CTLGROUP’S CAPITAL EXPENDITURE ASSESSMENT
CONCLUSIONS AND RECOMMENDATIONS
Conclusions
The Evanston Ecology Center building is in fair to good condition. Based upon our observations we
believe that the following building elements will need repair/replacement in the near future:
Coating the exterior woodwork. This work should be done in 2012 to reduce the ongoing deterioration
of the wood elements on the building. Coating the wood is necessary to prolong the expected life of the
wood trellises, siding, soffit boards, fascia and trim. At the present time, this wood is uncoated and
subject to degradation due to UV exposure and water infiltration. Clear wood finishes can be expected to
last 7 to 10 years and will therefore need to be re-coated at least once in the study period.
Re-roofing. The existing standing seam metal roof is in good condition. It can be expected to last for an
extended period of time with little maintenance provided that the existing drainage system is maintained
and kept clear. The low slope roof system is in fair to good condition. It has been in service for over 8
years, and has an expected useful life of approximately 20 years. It can be expected that with ongoing
maintenance and repair, this roof will need replacement around 2021.
Replace the existing HVAC System. The forced air furnace in the large meeting room was installed in
approximately 2004. It has an expected useful life of around 20 years. It should be anticipated that this
equipment will need to be replaced around 2025. The other two furnaces are currently being replaced
this year. Their replacement costs were not calculated in the evaluation.
Repair Masonry. Masonry cladding is very durable and generally requires little maintenance, however
re-pointing the mortar joints should be contemplated at approximately 50 year intervals. In 2024, the
original structure will be approximately 50 years old.
Repair the Clerestory. The clerestory siding is deteriorated, and its IG units are fogged. The clerestory
should be re-sided, sealed, and the IG units should be replaced. This work should be done as soon as
funds are available.
Exterior Doors. The front entry doors were installed in 2004 with the completion of the addition. They
do not operate satisfactorily; they began to function poorly soon after the end of their original warranty.
They have been a constant maintenance issue for the Facilities Management Department and the
Ecology Center. They are also subject to corrosive attack from the large amount of salt that is spread on
the front entry during the winter. It is likely with to the strong attack from salt combined with the continued
poor operation; these doors will require replacement in the next 10 years.
Recommendations
Based upon our observations listed above, it can be anticipated that the Evanston Ecology Center will
require the repairs listed above in the approximate time frame listed in the Summary section of the Capital
Plan in this document. CTLGroup has prepared architectural budget estimates for the anticipated costs
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of these repairs in current dollars. Cost of inflation has not been assumed. Prudent budgeting would
include a 10-20% contingency for unforeseen items that may occur in addition to the items listed above.
APPENDIX B – ECOLOGY CENTER GREENHOUSE RENOVATION
Greenhouse Background
The Evanston Ecology Center was built in 1974. As part of the original construction effort, a green house
was built on the southwest corner of the building with much of the required labor provided by supporters
of the Ecology Center.
Over the past 38 years, the green house has provided children and adults with a great space to observe
and get hands on experience with a variety of plants and animals. It plays a key role in developing a
child’s primary connection to the natural environment and fundamental world-view that we live in an inter-
connected eco-system – both necessary to correctly understand how to slow down and possibly reverse
climate change.
Over that same 38-year time frame, the greenhouse’s physical condition has deteriorated to the point
where the City of Evanston now believes that it must be renovated very soon or risk becoming unusable
by the public. Current greenhouse problems include: the leaking of water from various roof and window
locations, rodent infestation issues due to holes and openings in the structure, non-compliance with ADA
regulations, rotting materials losing their structural integrity, and the loss of heat (and related dollars)
during cold weather.
Importance of the Greenhouse to the Ecology Center
The Ecology Center greenhouse is a key attraction to children and adults attending programs at the
Center. There are few public greenhouses in Evanston, so having one at the Ecology Center adds to the
facility’s ability to offer one-of-a-kind programming to Evanston residents. Children attending summer
camps and numerous other year-round programs learn about nature through interaction with the plants
and “critters” that live in the greenhouse. Adults often use the greenhouse as part of popular gardening
and nature programs.
The greenhouse is accessible from the Ecology Center’s Children’s Room, the location for most of the
children’s indoor programming. Interior windows allow children in the Children’s Room to view much of
the greenhouse space and also enjoy the natural light that passes through the greenhouse’s exterior
windows. Consequently, the greenhouse is a critical element to the experience of each child participating
in one of the many programs conducted in the Children’s Room.
If the greenhouse is renovated, the myriad problems itemized in the Greenhouse Background section
above will be eliminated thus making the space usable and functional again. Additionally, the “new”
greenhouse will provide a better and safer environment for children’s programming, attract more
gardening enthusiasts to the Ecology Center, and make the Center an even more attractive community
destination for environmental programming and events.
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It the greenhouse is not renovated soon, there will be negative consequences. The greenhouse space
will probably need to be made inaccessible to the public due to the numerous problems listed above.
Parents sending their kids to camps and programs may start to question the safety of the Ecology Center
and consider other programming options for their children. And finally, allowing a key space within the
Ecology Center to deteriorate communicates to the community that this facility is losing its viability as an
important institution within the community.
Greenhouse Renovation not in this Document’s Capital Plan
The renovation of the Evanston Ecology Center greenhouse was not addressed in the Capital Plan
section of this Financial Plan because, for most of the past 12 months, communications coming from the
City of Evanston have indicated that the greenhouse renovation would be funded at amounts of either
$500,000 or $125,000.
The $500,000 funding option was to produce a larger, multi-purpose space that would be part
greenhouse, part expanded children’s programming space. Funding for this option would have consisted
of a $375,000 grant applied for by the City plus a $125,000 allocation in the City’s 2011 Capital Plan.
The $125,000 funding option was to produce a more modest renovation that would rebuild the
greenhouse on approximately the same footprint as the current greenhouse. Funding for this option
would come solely from the $125,000 allocation in the City’s 2011 Capital Plan.
In December of 2011, the City learned that the $375,000 grant critical to the funding of the more
expensive greenhouse renovation project was not to be awarded to the City. Since that time, the City has
been working on a greenhouse renovation plan that could be implemented using the original $125,000
allocation that has now been carried over from fiscal 2011 to the City’s fiscal 2012 budget.
The EEA Board believes that implementing the current greenhouse renovation plan is an absolutely
necessity to sustaining the Ecology Center’s well regarded brand in the Evanston community and strongly
supports that the project be executed as soon as possible. The City of Evanston Department of Parks,
Recreation and Community Services shares this belief in the importance of having a fully operational
greenhouse, as noted in the following section.
City of Evanston Department of Parks, Recreation and Community
Services’ Renovation Program for the Ecology Center Greenhouse
The Evanston Ecology Center Greenhouse currently functions as a natural classroom for public
education, recreational activities, animal and environmental studies. The greenhouse is also used as a
storage space for tools used by gardeners and other seasonal program supplies. The proposed
greenhouse space will create an atmosphere that encourages hands-on exploration in nature with a focus
on plants, gardening, biodiversity and sustainability for participants of all ages.
Due to the poor condition of the existing structure, limited space and ADA accessibility in the greenhouse,
it’s difficult to offer additional and expanded programming to the entire Evanston community. However, if
the space is reconstructed additional classes such as organic, indoor gardening, nutrition and composting
could be offered. These programs would attract children, youth and adults gardeners to the greenhouse
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who have an interest in gardening, soil conservation and other environmental issues. Community
Gardeners could benefit from programs such as a seed exchange and some of the positive social and
physical aspects of a garden. The greenhouse would also provide the protective environment for plant
production that could possibly be sold to gardeners which could be another source of revenues.
Working with District 65 and SAGE (Schools Are Gardening in Evanston) new school programs that
correlate with the science and gardening curriculum can be developed for elementary aged children
including; the needs of plants, local food sources, composting, worms, soil substance, insects in the
garden, plant and animal relationships.
Additionally, partnerships with the ETHS and Northwestern University can be strengthened with student
internships involving plant maintenance, sustainability, local food sources and an introduction to
gardening/green careers. Contemporary adult gardening classes can be offered in cooperation with
Evanston garden Clubs, The Talking Farm and Edible Evanston with topics like composting, soil content,
organic gardening, environmentally beneficial plants, and plants as a food source (herbs, vegetables,
etc.).
With a growing trend in sustainability and organic gardening, a greenhouse is a unique resource for the
Ecology Center. With the reconstruction of the greenhouse space the Center will be able to offer a
variety of new educational programs to a large audience, strengthen partnerships and offer opportunities
throughout the Evanston community.
Finally, it would be ADA compliant and provide new opportunities to those who have been unable to
participate.
The City has appropriated $125,000 in its Capital Improvement Fund to replace the existing greenhouse
structure. City staff has determined that repairing the greenhouse is not feasible due to the structure’s
substantial deterioration, code violations and unknown foundation system. Reconstructing this portion of
the building will provide the Ecology Center with a fully functional and code compliant greenhouse space.
The reconstructed space will restore this important building function to its full potential, meeting both
existing and future programming needs for this vital community facility.
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APPENDIX C – OPERATING DEFICIT AFTER FIRST YEAR OF PLAN
This Financial Plan contained in this document is designed to help reduce the operating deficit of the
Ecology Center to a break‐even level over three fiscal years ‐ 2011, 2012 and 2013.
To assess the Ecology Center’s progress towards financial breakeven at the end of fiscal 2011, the first
fiscal year addressed in the Financial Plan, the following information is provided:
• The City of Evanston originally budgeted for an Ecology Center operating deficit of $77,628 in
fiscal 2011 (a 10‐month fiscal year).
• The EEA believed that through the execution of the 2011 revenue generating and cost cutting
actions contained in this Financial Plan, an operating deficit of $46,295 could be achieved (an
improvement of $31,333 over the City’s budget).
• Now that 2011 has ended, preliminary City data available for fiscal year 2011 indicates that the
actual operating deficit for the Ecology Center was at or around $37,397 (a $40,231
improvement over the City’s 2011 budget and $8,898 better than this Financial Plan’s 2011
target operating deficit).
This 2011 operating deficit data (which is summarized in the table below) indicates that tangible
progress continues to be made towards financial self‐sufficiency for the Ecology Center and that the
actual operating deficit results for fiscal 2011 are slightly ahead of the Financial Plan’s targeted results
for the year.
Operating Deficit Information Amount Variance from COE Budget
2011 Operating Deficit per COE Budget $77,628 $0
2011 Operating Deficit Target per Financial Plan $46,295 + $31,333
2011 Operating Deficit ‐ Actual * $37,397 + $40,231
* Calculated from preliminary fiscal 2011 data
Note 1: The data used to calculate the 2011 Operating Deficit – Actual amount in the table above is not
yet final and consequently the final operating deficit number for the year could ultimately change.
Note 2: The fact that fiscal 2011 is a 10 month fiscal year should be taken into account when comparing
its operating deficit to other 12 month fiscal years.
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