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11.26.12
CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, November 26, 2012 Administration & Public Works (A&PW) Committee meets at 5:45 p.m. Planning & Development (P&D) Committee meets at 7:15 pm City Council meeting convenes immediately after the conclusion of the P&D Committee meeting ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Burrus (II) Mayor Public Announcements and Proclamations Recognition of Long Term Care Administrators Charlotte Kohn and Dennis Tossi Red and White Day November 26, 2012 (III) City Manager Public Announcements Public Technology Institute Engaged Community Award Solixir Beverage Company Announcement (IV) Communications: City Clerk (V) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (VI) Consent Agenda: Alderman Rainey 1 of 411 City Council Agenda November 26, 2012 Page 2 of 7 11/21/2012 3:11 PM (VII) Report of the Standing Committees Administration & Public Works - Alderman Grover Planning & Development - Alderman Fiske Human Services - Alderman Holmes (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment CONSENT AGENDA (M1) Approval of Minutes of the Special City Council Meeting of October 29, 2012 (M2) Approval of Minutes of the Special City Council Meeting of November 10, 2012 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 11/04/12 $2,658,036.06 (A2) City of Evanston Bills FY2012 11/27/12 $4,419,784.60 (A3.1) Approval of Contract with G.A. Johnson & Son for the 2012 Washroom Renovation Project at the Lorraine H. Morton Civic Center (Bid 12-137) Staff recommends that City Council authorize the City Manager to execute a contract for the 2012 Washroom Renovation Project at the Lorraine H. Morton Civic Center with G.A. Johnson & Son (828 Foster Street, Evanston, IL) in the amount of $284,880. Funding is provided by FY 2012 and 2013 Capital Improvement Project (CIP) Account 415175 with a total budget of $675,000. For Action (A3.2) Approval of Single Source Purchase of Hardware and Installation Services from Dell, Inc. Staff recommends City Council approval of the purchase of server and storage hardware, licensing and related installation services from Dell, Inc. (One Dell Way, Round Rock, TX) in the amount of $138,149.96. Funding is provided by account 1932.65555 – IT Personal Computer Equipment: $69,996.45 from the FY2012 budget allocation of $210,000, and $68,153.51 from the FY2013 budget allocation of $285,000. For Action 2 of 411 City Council Agenda November 26, 2012 Page 3 of 7 11/21/2012 3:11 PM (A3.3) Approval of Contracts for Water Treatment Chemicals (Bid 12-172) Staff recommends that City Council authorize the City Manager to execute contracts to the following vendors to supply water treatment chemicals: 1) USALCO (1120 Middle River Road, Baltimore, MD) in the amount of $192,330.40 to supply aluminum sulfate (alum); 2) Alexander Chemical Corp (1901 Butterfield Road, Downers Grove, IL) in the amount of $40,714 to supply chlorine; 3) Alexander Chemical Corp in the amount of $161,700 to supply HFS acid (fluoride); 4) BASF Corporation (2371 Wilroy Road, Suffolk, VA) in the amount of $30,400 to supply polymer; and 5) Pristine Water Solutions (1570 Lakeside Drive, Waukegan, IL) in the amount of $107,070 to supply blended phosphate. The total of these purchases is $532,214.40, which is provided by accounts 7110.65015, 7110.65030 and 7110.53591 with a total FY2013 budget of $670,000. For Action (A3.4) Approval of Sole Source Purchase of Salt Brine Machine from EJ Equipment Staff recommends City Council approval of a sole source purchase of a Cargill Model ABS-2 Automated Brine Maker from EJ Equipment (P.O. Box 665, Manteno, IL) not to exceed the amount of $88,000. Funding is provided by the Capital Improvement Plan New Salt Dome Construction Account (416088.655150) with a budget of $460,000. For Action (A3.5) Approval of 2012 Final Vehicle Purchases from Currie Motors and Russo’s Power Equipment Staff recommends City Council approval for the purchase of five (5) vehicles/units for various departments in the amount of $121,444.50 as follows: Currie Motors (9423 W. Lincoln Highway, Frankfort, IL) in the amount of $97,908.00 and Russo’s Power Equipment Incorporated (9525 W. Irving Park Road, Schiller Park, IL) in the amount of $23,536.50. Funding is provided by the Equipment Replacement Fund (7780.65550) in the amount of $127,058.50. For Action (A3.6) Approval of Contract with First Bank and Trust of Evanston for Banking Services (RFP 12-142) Staff recommends that City Council authorize the City Manager to execute a four-year contract for commercial banking services with First Bank and Trust of Evanston. Commercial services include City payroll, accounts payable and cash management functions. For Action 3 of 411 City Council Agenda November 26, 2012 Page 4 of 7 11/21/2012 3:11 PM (A4) Approval of Change Order No. 1 for Evanston Water Utility Supervisory Control And Data Acquisition (SCADA) System Upgrades (RFP 11-42) Staff recommends that the City Council authorize the City Manager to execute Change Order No. 1, granting a time extension of 121 calendar days, to the agreement with Allan Integrated Control Systems, Inc. (2021 Beulah Avenue, East Troy, WI), for the Evanston Water Utility SCADA System Upgrades (RFP 11-42). No additional funding will be required for Change Order No. 1. For Action (A5) Resolution 73-R-12; Approving Release of Certain Closed Session Minutes It is recommended that the City Council adopt Resolution 73-R-12 releasing the closed session meeting minutes listed on Exhibit A and finding that a need still exists for confidentiality as to the minutes on Exhibit B. For Action (A6) Resolution 81-R-12 Authorizing the City Manager to Execute a License Amendment with SprintCom, Inc. for Wireless Service Improvements at Fleetwood-Jourdain Center Staff recommends that the City Council adopt resolution 81-R-12 amending the license agreement with SprintCom, Inc for the installation of additional underground connections to the existing monopole at the Fleetwood-Jourdain Center. No City of Evanston funding is required for the installation of this equipment. For Action (A7) Resolution 82-R-12 Authorizing Permit Agreements to Establish a Construction Yard for the Large Diameter Sewer Rehabilitation Project Staff recommends adoption of Resolution 82-R-12 authorizing the City Manager to execute agreements with the Metropolitan Water Reclamation District of Greater Chicago and the Skokie Park District to establish a construction yard on property owned by the MWRDGC and leased to the Skokie Park District in conjunction with Bid 12-153, Cleveland and Davis Streets Large Diameter Sewer Rehabilitation Project. There are no fees associated with the proposed permit agreements. For Action (A8) Ordinance 106-O-12, Amending Title 10, Motor Vehicles and Traffic, Chapter 6, Illegally Parked or Abandoned Autos Staff recommends that the City Council approve Ordinance 106-O-12 amending Title 10, Motor Vehicles and Traffic, Chapter 6, Illegally Parked or Abandoned Autos, adding subsection 10-6-14: Fire Lanes. Under the proposed amendment, by contract the City will be empowered to enter onto private property to enforce fire lane violations. For Introduction 4 of 411 City Council Agenda November 26, 2012 Page 5 of 7 11/21/2012 3:11 PM (A9) Approval of Downtown Evanston FY2013 Request for Budget Contribution Share The Economic Development Committee and staff support a recommendation to the City Council for approval of the Fiscal Year 2013 budget for Downtown Evanston. Funding is provided by: 1) $370,000 from the Special Service Area # 4 (SSA #4) for downtown operations and maintenance; 2) $113,000 from the Economic Development Fund for supplemental marketing and economic development activities; and 3) $88,247 split equally between the Washington National TIF and Economic Development fund for additional maintenance contract reimbursements for a total budget allocation of $571,247. For Action (A10) Resolution 83-R-12 Adopting the FY 2013 Budget of the City of Evanston Staff recommends approval of Resolution 83-R-12 adopting the FY 2013 Budget of the City of Evanston in the amount of $247,359,877. For Action (A11) Ordinance 127-O-12, Amending the Evanston City Code Title 7, Chapter 12, City Waterworks System “Charges, Rates, Fees and Penalties” Staff recommends City Council adoption of Ordinance 127-O-12 Amending the Evanston City Code, Title 7, Chapter 12, Relating to the City Waterworks System “Charges, Rates, Fees, and Penalties.” Staff is recommending a three percent (3%) water rate increase. For Introduction PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 138-O-12, Granting a Special Use for an Automobile Service Station and a Variance for 19’ Accessory Structure Canopy Height at 2400 Main St. Zoning Board of Appeals and City staff recommend adoption of Ordinance 138-O- 12 granting a special use permit for the operation of an Automobile Service Station and a variance for 19’ accessory structure canopy he ight at 2400 Main Street. For Introduction 5 of 411 City Council Agenda November 26, 2012 Page 6 of 7 11/21/2012 3:11 PM HUMAN SERVICES (H1) Ordinance 117-O-12, Amending the Evanston City Code to Make Certain Changes to the Evanston Public Library Board’s Authority Human Services Committee and staff recommend consideration and approval of Ordinance 117-O-12. This ordinance was approved by the Human Services Committee on November 5, 2012, and introduced at the City Council meeting on November 12, 2012. For Action (H2) Ordinance 111-O-12, Establishing the Americans with Disabilities Act Advisory Board Human Services Committee and staff recommend approval of Ordinance 111-O- 12 establishing the Americans with Disabilities Act Advisory Board to assist the City of Evanston with prioritizing ADA issues and infrastructure improvements. This ordinance was approved by the Human Services Committee on November 5, 2012, and introduced at the City Council meeting on November 12, 2012. For Action APPOINTMENTS (APP1)For Appointment to: Arts Council Jose Aleman Arts Council Fran Joy Arts Council Rina Gitlin Civil Service Commission Dina Berne Civil Service Commission Lynn Richmond Environment Board Stephanie Brown Environment Board Tom Clark Commission on Aging Marcia Achenbach Commission on Aging Yolanda Bender Commission on Aging Bonnie Lockhart Housing & Homelessness Committee Jeremy Spitzer Mental Health Board Carolyn Bell Mental Health Board Azhar Harris For Action 6 of 411 City Council Agenda November 26, 2012 Page 7 of 7 11/21/2012 3:11 PM MEETINGS SCHEDULED THROUGH DECEMBER 2012 Upcoming Aldermanic Committee Meetings: Wed, Nov 28 6:00 PM Transportation/Parking Committee Wed, Nov 28 7:30 PM Economic Development Committee Mon, Dec 3 6 pm Rules Committee Mon, Dec 3 7:30 pm Human Services Committee Mon, Dec 10 5:45 pm A&PW, P&D, City Council Meeting Wed, Dec 12 7 pm Northwestern University-City Committee Tues, Dec 18 7:30 pm Housing & Comm Dev Act Committee Wed, Dec 19 6 pm Transportation/Parking Committee Wed, Dec 19 6 pm M/W/EBE Committee Wed, Dec 19 7:30 pm Economic Development Committee Thurs, Dec 20 7 pm Housing & Homelessness Commission Order and agenda items are subject to change. Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 7 of 411 1 CITY OF EVANSTON, ILLINOIS SPECIAL CITY COUNCIL MEETING BUDGET PRESENTATION Monday, October 29, 2012 7:00 pm Council Chambers Lorraine H. Morton Civic Center 2100 Ridge Avenue Evanston, IL Present: Alderman Grover Alderman Wilson Alderman Rainey Alderman Wynne Alderman Burrus Alderman Holmes Alderman Fiske Alderman Tendam Alderman Braithwaite Presiding: Mayor Elizabeth B. Tisdahl Mayor Tisdahl called the Special City Council Meeting to order at 7:09 pm after a R0ll Call had confirmed a quorum was present. Special Order of Business: Fiscal Year 2013 Budget Presentation (No Formal City Council Action will be taken regarding the Budget) Before the Mayor could proceed with the special order of business of presenting the proposed 2013 Budget, a point of order was raised by an Evanston citizen, Ms. Padma Rao She stated the meeting was in violation of the Open Meeting Act 2.06 (g) by not allowing citizens to comment at the meeting. Mayor Tisdahl stated that the Council had agreed to not have 8 of 411 2 public comments some time ago when introducing the budget for the Council’s first purview. The Mayor called upon Mr. Bobkiewicz to present the proposed 2013 Budget. Mr. Bobkiewicz had a power-point presentation of the budget for the Council to discuss his proposed budget, as well as allowing Mr. Lyons to talk on other various aspects of the budget. The full presentation can be retrieved from the City’s website. With no other questions asked, City Manager stated he would come back on November 10th with follow-up questions, and will ask the Health Board to attend if they can. A motion to adjourn into Executive Session was made by Alderman Wilson and it was seconded. A unanimous voice vote was obtained and the meeting ended at 8:37 pm. Submitted by, Hon. Rodney Greene, City Clerk 9 of 411 CITY COUNCIL NOVEMBER 10, 2012 ROLL CALL – PRESENT: Alderman Rainey Alderman Wilson Alderman Burrus Alderman Holmes Alderman Braithwaite Alderman Tendam Alderman Wynne A quorum was present. ABSENT: Alderman Grover Alderman Fiske PRESIDING: Mayor Elizabeth B. Tisdahl A SPECIAL MEETING of the City Council was called to order by Mayor Tisdahl Saturday, November 10, 2012 at 9:08 a.m. in the Council Chamber for the purpose of conducting a Public Hearing on the FY 2013 Proposed Budget for the City of Evanston and a Public Hearing: Truth in Taxation Hearing for the 2012 Property Tax Levy for the City of Evanston and the Township of Evanston. Alderman Fiske arrived at 9:10 a.m. Citizen Comment Dick Lanyon, chairman of the Evanston Utilities Commission, addressed the Council about the proposed FY2013 Capital Improvement Program for the water and sewer fund. He reported that the Commission encourages Council to continue investing in the renewal of the water and sewer infrastructure and increase water rates in July 2013 by 3% to provide needed funding. Padma Rao and B.K. Rao, both expressed their opinions that the City needs to respect taxpayer’s constitutional rights; the City needs to stop wasting money using tax dollars to feast on pizza before meetings and the City needs to get competent legal advice. In addition, they feel that the Council and Mayor discriminate against those of color; and the City needs to protect the trees at Kendall. As there were no other speakers, Mayor Tisdahl closed the public hearing portion of the meeting. City Manager Comments: None City Clerk Comments: None 10 of 411 Mayor Tisdahl called on City Manager Bobkiewicz to begin discussions of the FY2013 Proposed Budget. The first item to be presented was an update on the final list of city-wide performance measures and he called upon Godwin Chen to give his report. Mr. Chen then reviewed the background of the measures first brought to Council in May. His report included what we are trying to accomplish, goals that have been established, changes that were made since the performance measures were last presented and finally, next steps to be taken. A few questions were addressed. Mr. Bobkiewicz ended the report by saying that the performance measures will now be included in the budget annually and the annual report. It will also allow us to share Evanston data to compare it with other communities. Mr. Bobkiewicz then spent a few minutes on several responses to questions that came up at the last budget meeting with regard to certain items on the budget. However, the following items had changes made to the proposed budget. The first item was with regard to the proposed Crisis Intervention Coordinator. Mr. Bobkiewicz reported that he has heard from two other organizations who believe they can be of assistance to us so his recommendation is for Council to reallocate the $85,000 for the position from the budget to the City Manager’s Operational Reserve Fund. The Mental Health Board and Health Department staff would return to Council in January with an alternate proposal. Alderman Rainey moved to approve the recommendation to set aside the $85,000. It was seconded. Roll call approved the motion 8-0. The next item concerned the installation of four (4) security cameras along with the technology needed to signal the police department near Evanston Township High School. The cost would be $60,000 – $61,000. Alderman Rainey moved to accept the staff report regarding expenditures and locations to install cameras in the Church & Dodge area and if the money is available this year, we should complete the project this year and if funds are not available, the funds are to be included in FY2013. Motion was seconded. Roll call approved the motion 8-0. The third item concerned additional lighting around ETHS. Discussions are currently on- going with Public Works and ETHS staff for locations. The recommendation is to continue to move forward and come back to Council in early January if additional resources are needed. Alderman Holmes moved to accept the City Manager’s recommendation. It was seconded. Roll call passed the motion 8-0. The last item was regarding sidewalk maintenance and the use of asphalt patches. After some discussion, Mr. Bobkiewicz suggested that staff come back to Council in December or January with a specific plan offering different options. Mayor Tisdahl reported that the Illinois Municipal League is having some internal problems and she feels that while it is important to have an Illinois Municipal League, she 11 of 411 suggests we keep the membership funds in the budget but hold off sending it until they can resolve the problems. Alderman Rainey moved to accept her recommendation. It was seconded and all were in favor. Being no other questions regarding the budget, City Manager Bobkiewicz proposed Council introduce the ordinances regarding the tax levies and cancel the meetings scheduled for Tuesday, November 13 and November 19. Council would then adopt the budget at their November 26 meeting and adopt the levy ordinances at their December 10 meeting. Alderman Rainey proceeded to introduce the following ordinances as Consent Agenda. Ordinance 133-O-12: City of Evanston 2012 Tax Levy Staff requests consideration of Tax Levy Ordinance 133-O-12, which levies the annual property tax for General Fund Operations, Illinois Municipal Retirement Fund, and Police and Fire Pension funds. For Introduction Ordinance 134-O-12: 2012 Special Service Area #4 Tax Levy Staff requests consideration of Tax Levy Ordinance 134-O-12, which levies the annual property tax for Special Service Area #4. For Introduction Ordinance 135-O-12: 2012 Evanston Public Library Tax Levy Staff requests consideration of Tax Levy Ordinance 135-O-12 which levies the annual property tax for the Evanston Public Library. For Introduction Ordinance 2T-O-12: 2012 Evanston Township Tax Levy Staff requests consideration of Tax Levy Ordinance 2T-O-12 which levies the annual property tax for the Town of Evanston. For Introduction Motion was made and seconded to approve. Roll call passed agenda 8-0. Motion was made and seconded to adjourn. All were in favor. The meeting adjourned at 10:00 a.m. Respectfully submitted by Elaine Autwell, Deputy City Clerk. 12 of 411 Page 1 of 4 Rev. 11/21/2012 3:10:16 PM ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, November 26 2012 5:45 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN GROVER, CHAIR II. APPROVAL OF MINUTES OF REGULAR MEETING OF November 12, 2012 III. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through 11/04/12 $2,658,036.06 (A2) City of Evanston Bills FY2012 11/27/12 $4,419,784.60 (A3.1) Approval of Contract with G.A. Johnson & Son for the 2012 Washroom Renovation Project at the Lorraine H. Morton Civic Center (Bid 12-137) Staff recommends that City Council authorize the City Manager to execute a contract for the 2012 Washroom Renovation Project at the Lorraine H. Morton Civic Center with G.A. Johnson & Son (828 Foster Street, Evanston, IL) in the amount of $284,880. Funding is provided by FY 2012 and 2013 Capital Improvement Project (CIP) Account 415175 with a total budget of $675,000. For Action (A3.2) Approval of Single Source Purchase of Hardware and Installation Services from Dell, Inc. Staff recommends City Council approval of the purchase of server and storage hardware, licensing and related installation services from Dell, Inc. (One Dell Way, Round Rock, TX) in the amount of $138,149.96. Funding is provided by account 1932.65555 – IT Personal Computer Equipment: $69,996.45 from the FY2012 budget allocation of $210,000, and $68,153.51 from the FY2013 budget allocation of $285,000. For Action 13 of 411 Page 2 of 4 Rev. 11/21/2012 3:10:16 PM (A3.3) Approval of Contracts for Water Treatment Chemicals (Bid 12-172) Staff recommends that City Council authorize the City Manager to execute contracts to the following vendors to supply water treatment chemicals: 1) USALCO (1120 Middle River Road, Baltimore, MD) in the amount of $192,330.40 to supply aluminum sulfate (alum); 2) Alexander Chemical Corp (1901 Butterfield Road, Downers Grove, IL) in the amount of $40,714 to supply chlorine; 3) Alexander Chemical Corp in the amount of $161,700 to supply HFS acid (fluoride); 4) BASF Corporation (2371 Wilroy Road, Suffolk, VA) in the amount of $30,400 to supply polymer; and 5) Pristine Water Solutions (1570 Lakeside Drive, Waukegan, IL) in the amount of $107,070 to supply blended phosphate. The total of these purchases is $532,214.40, which is provided by accounts 7110.65015, 7110.65030 and 7110.53591 with a total FY2013 budget of $670,000. For Action (A3.4) Approval of Sole Source Purchase of Salt Brine Machine from EJ Equipment Staff recommends City Council approval of a sole source purchase of a Cargill Model ABS-2 Automated Brine Maker from EJ Equipment (P.O. Box 665, Manteno, IL) not to exceed the amount of $88,000. Funding is provided by the Capital Improvement Plan New Salt Dome Construction Account (416088.655150) with a budget of $460,000. For Action (A3.5) Approval of 2012 Final Vehicle Purchases from Currie Motors and Russo’s Power Equipment Staff recommends City Council approval for the purchase of five (5) vehicles/units for various departments in the amount of $121,444.50 as follows: Currie Motors (9423 W. Lincoln Highway, Frankfort, IL) in the amount of $97,908.00 and Russo’s Power Equipment Incorporated (9525 W. Irving Park Road, Schiller Park, IL) in the amount of $23,536.50. Funding is provided by the Equipment Replacement Fund (7780.65550) in the amount of $127,058.50. For Action (A3.6) Approval of Contract with First Bank and Trust of Evanston for Banking Services (RFP 12-142) Staff recommends that City Council authorize the City Manager to execute a four-year contract for commercial banking services with First Bank and Trust of Evanston. Commercial services include City payroll, accounts payable and cash management functions. For Action 14 of 411 Page 3 of 4 Rev. 11/21/2012 3:10:16 PM (A4) Approval of Change Order No. 1 for Evanston Water Utility Supervisory Control And Data Acquisition (SCADA) System Upgrades (RFP 11-42) Staff recommends that the City Council authorize the City Manager to execute Change Order No. 1, granting a time extension of 121 calendar days, to the agreement with Allan Integrated Control Systems, Inc. (2021 Beulah Avenue, East Troy, WI), for the Evanston Water Utility SCADA System Upgrades (RFP 11-42). No additional funding will be required for Change Order No. 1. For Action (A5) Resolution 73-R-12; Approving Release of Certain Closed Session Minutes It is recommended that the City Council adopt Resolution 73-R-12 releasing the closed session meeting minutes listed on Exhibit A and finding that a need still exists for confidentiality as to the minutes on Exhibit B. For Action (A6) Resolution 81-R-12 Authorizing the City Manager to Execute a License Amendment with SprintCom, Inc. for Wireless Service Improvements at Fleetwood-Jourdain Center Staff recommends that the City Council adopt resolution 81-R-12 amending the license agreement with SprintCom, Inc for the installation of additional underground connections to the existing monopole at the Fleetwood-Jourdain Center. No City of Evanston funding is required for the installation of this equipment. For Action (A7) Resolution 82-R-12 Authorizing Permit Agreements to Establish a Construction Yard for the Large Diameter Sewer Rehabilitation Project Staff recommends adoption of Resolution 82-R-12 authorizing the City Manager to execute agreements with the Metropolitan Water Reclamation District of Greater Chicago and the Skokie Park District to establish a construction yard on property owned by the MWRDGC and leased to the Skokie Park District in conjunction with Bid 12-153, Cleveland and Davis Streets Large Diameter Sewer Rehabilitation Project. There are no fees associated with the proposed permit agreements. For Action (A8) Ordinance 106-O-12, Amending Title 10, Motor Vehicles and Traffic, Chapter 6, Illegally Parked or Abandoned Autos Staff recommends that the City Council approve Ordinance 106-O-12 amending Title 10, Motor Vehicles and Traffic, Chapter 6, Illegally Parked or Abandoned Autos, adding subsection 10-6-14: Fire Lanes. Under the proposed amendment, by contract the City will be empowered to enter onto private property to enforce fire lane violations. For Introduction 15 of 411 Page 4 of 4 Rev. 11/21/2012 3:10:16 PM (A9) Approval of Downtown Evanston FY2013 Request for Budget Contribution Share The Economic Development Committee and staff support a recommendation to the City Council for approval of the Fiscal Year 2013 budget for Downtown Evanston. Funding is provided by: 1) $370,000 from the Special Service Area # 4 (SSA #4) for downtown operations and maintenance; 2) $113,000 from the Economic Development Fund for supplemental marketing and economic development activities; and 3) $88,247 split equally between the Washington National TIF and Economic Development fund for additional maintenance contract reimbursements for a total budget allocation of $571,247. For Action (A10) Resolution 83-R-12 Adopting the FY 2013 Budget of the City of Evanston Staff recommends approval of Resolution 83-R-12 adopting the FY 2013 Budget of the City of Evanston in the amount of $247,359,877. For Action (A11) Ordinance 127-O-12, Amending the Evanston City Code Title 7, Chapter 12, City Waterworks System “Charges, Rates, Fees and Penalties” Staff recommends City Council adoption of Ordinance 127-O-12 Amending the Evanston City Code, Title 7, Chapter 12, Relating to the City Waterworks System “Charges, Rates, Fees, and Penalties.” Staff is recommending a three percent (3%) water rate increase. For Introduction V. ITEMS FOR DISCUSSION VI. COMMUNICATIONS VII. ADJOURNMENT 16 of 411 Page 1 of 4 Administration and Public Works . MEETING MINUTES Administration & Public Works Monday, November 12, 2012 5:45P.M. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston Council Chambers Members Present: Ald. Braithwaite, Ald. Burrus, Ald. Grover, Ald. Holmes, Ald. Rainey Members Absent: Staff Present: Paul D’Agostino, Wally Bobkiewicz, Godwin Chen, Rajeev Dahal, Doug Gaynor, Louis Gergits, Paul Gottschalk, Jewell Jackson, Deputy Chief Jamraz, Lonnie Jeschke, Fire Chief Klaiber, Martin Lyons, Jim Maiworm, Sat Nagar, Johanna Nyden, Suzette Robinson, Jennifer Spaulding, Dave Stoneback, Rickey Voss Others Present: Presiding Member: Alderman Grover ______________________________________________________________________ I. DECLARATION OF A QUORUM: ALDERMAN GROVER, CHAIR With a quorum present, Chair Grover called the meeting to order at 5:49 p.m. II. SEVENTH ANNUAL PAINT EVANSTON PLOWS CONTEST AWARDS III. APPROVAL OF MINUTES OF REGULAR MEETING OF October 22, 2012 IV. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through 10/21/12 $2,600,475.68 (A2) City of Evanston Bills FY2012 11/13/12 $5,689,801.77 Credit Card Activity through 09/30/12 $ 116,292.41 A voice vote was taken and the payroll through 10/21/12, bills through 11/13/12 and credit card activity through 09/30/12 were unanimously approved, (A3.1) Approval of Contract with Wiss, Janney, Elstner Associates, Inc. for Professional Consulting Services for the 2013 Sherman Plaza Façade Repairs (RFP 12-163) Staff recommends that City Council authorize the City Manager to execute a contract for the 2013 Sherman Plaza Façade Repairs with Wiss, Janney, Elstner Associates, Inc. (330 Pfingsten Road, Northbrook, IL) at a total cost of $42,400. Funding is provided by the FY2012 Capital Improvement Program Project #416138 with a budget of $800,000. Ald. Rainey asked about the condition of the facade of the building and where the monies were coming from, Parking Fund or CIP. She wanted to know who engineered the façade of the building. What is the age of the building and other such dates that are relevant. Martin Lyons (Assistant City Manager/ Treasurer) 17 of 411 Page 2 of 4 Administration and Public Works said that the work was done in 2006. He has met with our Legal Department and they do not see any success by activating the warranty. He noted that Doug Gaynor and Paul D’Agostino where present and could answer specific questions. Paul D’Agostino (Parks/Forrest & Facilities Management Supervisor) related that the inspection report received in June 2012 was from an inspection in March. It was not as bad as expected. Scaffolding was put up in case a piece fell off and hit a resident. The repairs are not considered that expensive. Ald. Rainey asked for an explanation of what happened. What was the root problem. P. D’Agostino said that some of the caps used to attach the pre-cast panels to the façade were not holding. Ald. Rainey asked who was responsible and P. D’Agostino noted that at this point in time, most of the city employees and construction crew are no longer working. Ald. Rainey said that she did not want names she wants to know what caused this need for repairs. She wanted to know who the contractor was. She finished by saying that she moves that this item be put on hold until answers are received. It was moved and seconded to hold this item until further information was received by the end of the meeting. (A3.2) Approval of Contracts with Smith Maintenance Company and Total Building Services for Janitorial Services at Lorraine H. Morton Civic Center, Evanston Service Center, Main Library, Police Headquarters, and Police Outpost (RFP 12-171) Staff recommends City Council authorize the City Manager to execute contracts for Janitorial Services with Smith Maintenance Company (205 W. Randolph Street, Suite 925, Chicago, IL) in the annual amount of $114,384.17 for services at the Civic Center, Service Center, Police Headquarters, Fire Headquarters and Police Outpost, and with Total Building Services (340 Bennett Road, Elk Grove Village, IL) in the annual amount of $85,920 for services at the Main Library. Funding is provided by each facility’s approved operating budget. Ald. Rainey asked who does the Civic Center maintenance and is it for the total building. Doug Gaynor (Director Parks, Recreation and Community Services Department) said it is. Ald. Rainey asked for an explanation of why the City is not staying with the current firm. She said the building always looks good when she comes here. D. Gaynor said this RFP provided the opportunity for the contract to be split between companies. This information was shared with all local and private schools. The building managers had input into the final selection, recommending a new service or asking to keep the current firm. Ald. Rainey asked who was displeased with the work done in the Civic Center. D. Gaynor replied that the change was a combination of service and cost used to review the bids. A voice vote was taken and A3.2 was unanimously approved. (A3.3) Approval of Contract Extension with Third Millennium Associates, Inc. for City Vehicle Sticker and Pet License Print, Mail and Fulfillment Services Staff recommends City Council authorize the City Manager to sign a contract extension for City Vehicle Sticker and Pet License print, mail and fulfillment services with Third Millennium Associates, Inc. (4200 Cantera Drive, Suite 105, Warrenville, IL) in the amount of $48,042.54. Funding is provided by Finance Division Account 1910.65045. 18 of 411 Page 3 of 4 Administration and Public Works Ald. Burrus pointed out that last year it was decided that 2012 would be the last year vehicle stickers would be used. Why, she asked, is there one for 2013. Rickey Voss (Revenue/Parking Manager) said they are planning to move forward with no stickers in 2014. A voice vote was taken and A3.3 was unanimously approved. (A3.4) Approval of Contracts for Snow Towing Operations Staff recommends approval of award of contract(s) for Snow Towing Services in an amount not to exceed $75,000, which is the estimated total for the 2012-2013 snow season. Funding is provided by General Fund Account 2680.62451, Towing and Booting Contracts. A voice vote was taken and A3.4 was unanimously approved. (A3.5) Approval of Contract with Municipal Code Corporation MCCInnovations for Document Management Software, Installation and Maintenance Services (RFP 12-111) Staff recommends City Council authorize the City Manager to execute a contract for the installation of document management software with Municipal Code Corporation MCCInnovations (1700 Capital Circle SW, Tallahassee, FL) in the amount of $83,122.50. Funding is provided by the Federal Cook County Fiscal Year 2009 Justice Assistance Stimulus Grant/Cook County Funding for Technology Improvement in the amount of $69,405, and $13,717.50 from Account 1932.62320 Computer License and Support. Ald. Rainey stated that this is one of the most important purchases the City has ever made. Ald. Grover thanked the staff for bringing this forward. A voice vote was taken and A3.5 was unanimously approved. (A4) Resolution 78-R-12 Authorizing the City Manager to Execute a Single Source Professional Design Build Service Agreement with Electrical Resource Management, Inc. for Sherman Plaza Parking Garage Lighting Improvements Staff recommends that City Council approve Resolution 78-R-12 authorizing the City Manager to execute a single source professional design build service agreement to complete lighting improvements at the Sherman Plaza Parking Garage with Electrical Resource Management, Inc. (703 Childs Street, Wheaton, IL) in the amount of $451,665. Funding will be initially provided by Parking Fund Account 700506.65515, and reimbursed by the Illinois Department of Commerce and Economic Opportunity. Ald. Rainey thought she had read that this is dependant on reimbursements. Catherine Hurley (Sustainable Programs Coordinator) answered that the proposed project is eligible for total funding. However, we will not start construction until we know about the status of the reimbursement. She added, that if no funding happens, the project will pay for itself in five years . A voice vote was taken and A4 was unanimously approved. (A5) Resolution 79-R-12 Authorizing the City Manager to Execute the Right-of- Way Lease Agreement with VFJ Enterprises, Inc. d/b/a Chicago’s Home of Chicken and Waffles Staff recommends that City Council adopt Resolution 79-R-12 authorizing the City Manager to execute a right-of-way lease agreement with VFJ 19 of 411 Page 4 of 4 Administration and Public Works Enterprises, Inc, d/b/a Chicago’s Home of Chicken and Waffles (2424 Dempster Street, Evanston, IL). The lease is for an initial term of five (5) years for 39 parking spaces and the drive aisle on McDaniel Avenue in the public right-of-way for $11,070 annually. Ald. Braithwaite recommended that Section 3 of the resolution be reworded to state that the resolution will be made effective six months after the restaurant opens. Ald. Rainey asked do you mean there would be no parking. Ald. Braithwaite said he is only recommending that the payment be held from six months after the restaurant opens. M. Lyons said that this is a City Manager item to sign. A date can be added or the City Manager can negotiate a date. Wally Bobkiewicz (City Manager) reiterated that the resolution for parking space and the drive aisle will go into effect but the payment will be due six months after the restaurant opens. Issuing of a Certificate of Occupancy will be the bench mark. The amendment was moved and seconded, to change the resolution to indicate that the payment will commence six months after the issuance of a Certificate of Occupancy. A voice vote was taken and A5 was unanimously approved as amended. (A6) Resolution 80-R-12, Authorizing the Service Center Apartment Lease Agreement Staff recommends that Council approve Resolution 80-R-12 authorizing the City Manager to sign a lease for the one bedroom apartment on the second floor of the Service Center, 2020 Asbury Avenue, with Mr. Homayoon Pirooz from November 26, 2012 through November 26, 2013. A voice vote was taken and A6 was unanimously approved. V. ITEMS FOR DISCUSSION VI. COMMUNICATIONS The information requested for item A3.1 was not ready at this time. It would be presented later tonight at the full City Council meeting. VII. ADJOURNMENT Ald. Burrus moved and Ald. Braithwaite seconded that the meeting be adjourned. It was unanimously approved at 6:22 p.m. Respectfully Submitted, Phillip Baugher Administrative Assistant, Administrative Services 20 of 411 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Richard Perry, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: November 21, 2012 Recommended Action: Staff recommends approval of the City of Evanston Payroll and Bills List. Summary: Payroll – October 22, 2012 through November 4, 2012 $2,658,036.06 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – November 27, 2012 $4,419,784.60 General Fund Amount – Bills list $442,967.03 General Fund Amount – Supplemental list $ 0.00 General Fund Total: $442,967.03 Attachments: Bills Lists For City Council meeting of November 26, 2012 Item A1/A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum 21 of 411 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/27/12PERIOD ENDING 00100 GENERAL ACCOUNT 100 GENERAL FUND ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 100.22777 ILLINOIS DEPT OF REVENUE *SALES TAX - OCTOBER 2012 136.00 100.21680 CHICAGO TRANSIT AUTHORITY 901 *CHICAGO CARD PLUS 1,157.00 1,293.00 1300 CITY COUNCIL 1300.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 104.98 104.98 1400 CITY CLERK 1400.62280 FEDERAL EXPRESS CORP.SHIPPING 21.28 21.28 1505 CITY MANAGER 1505.68205 EVANSTON COMMUNITY FOUNDATION EVANSTON ROADMAP FOR THE ARTS 15,000.00 1505.65095 OFFICE DEPOT OFFICE SUPPLIES CMO 2012 5.18 1505.65095 OFFICE DEPOT OFFICE SUPPLIES CMO 2012 9.99 1505.65095 OFFICE DEPOT OFFICE SUPPLIES CMO 2012 16.99 1505.65095 OFFICE DEPOT OFFICE SUPPLIES CMO 2012 15.06 1505.65095 OFFICE DEPOT TAPE DISPENSER RETURN 16.99- 1505.62210 QUARTET COPIES UNITED WAY LETTERS 85.00 1505.62295 BOBKIEWICZ, WALTER REIMB. ALLIANCE FOR INNOVATION 638.72 15,753.95 1510 PUBLIC INFORMATION 1510.62490 SOSA, EVA *HISPANIC HERITAGE PERF.100.00 1510.62205 CHICAGO TRIBUNE JALISCO WEEK EVENT 550.00 1510.62506 NORTHWESTERN UNIVERSITY FEDERAL WORK STUDY PROGRAM 617.98 1510.62665 EVANSTON COMMUNITY MEDIA CNTR ECMC GRANTS SEPT-OCT 16,666.66 1510.62205 EVANSTON ROUND TABLE LLC CITY BUDGET FULL PAGE AD 1,980.00 19,914.64 1525 MISC. BUSINESS OPERATIONS 1525.68205 SUBURBAN ACCENTS, INC.150 YEAR VEHICLE LOGO 5,148.60 1525.68205 SUBURBAN ACCENTS, INC.150 YEAR VEHICLE LOGO 3,334.80 1525.68205 SOCIALMENTUM LLC DBA MINDMIXER MINDMIXER PROJECT 5,000.00 13,483.40 1705 LEGAL ADMINISTRATION 1705.62345 FEDERAL EXPRESS CORP.SHIPPING 40.01 1705.61010 ROBERT HALF INTERNATIONAL LEGAL STAFF 1,785.65 1705.61010 ROBERT HALF INTERNATIONAL LEGAL STAFF 908.80 1705.62345 CLERK OF THE CIRCUIT COURT *FILING FEE-2047 ASBURY 116.00 1705.61010 ROBERT HALF INTERNATIONAL LEGAL STAFF 1,167.95 1705.62509 ALLEGRA PRINT & IMAGING BUSINESS CARDS 35.00 1705.65095 OFFICE DEPOT OFFICE SUPPLIES 241.00 1705.62509 ALLEGRA PRINT & IMAGING BUSINESS CARDS 4.00 4,298.41 1905 ADM.SERVICES- GENERAL SUPPORT 1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,200.00 1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,200.00 22 of 411 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/27/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2,400.00 1910 FINANCE DIVISION - REVENUE 1910.65095 OFFICE DEPOT OFFICE SUPPLIES REVENUE 30.51 1910.65045 THIRD MILLENNIUM ASSOC SERVER FEE- ONLINE SYSTEM 600.00 1910.65095 OFFICE DEPOT OFFICE SUPPLIES REVENUE 215.48 1910.65045 THIRD MILLENNIUM ASSOC VEHICLE COUNTER FORM 1,528.44 1910.65045 THIRD MILLENNIUM ASSOC VEHICLE STICKER SOFTWARE 3,362.36 1910.51620 HILTON, CHERYLETTE RETT REFUND 495.00 1910.52010 QUICK, BROTHELLA REFUND-OVERPYMNT STICKER 75.00 1910.64541 AZAVAR TECHNOLOGIES CONTINGENCY PAYMENTS 991.03 1910.65045 THIRD MILLENNIUM ASSOC ANNUAL LOCKBOX SET UP 650.00 1910.51620 BRAUN, GREGORY A RETT REFUND 1,015.00 1910.62449 DUNCAN PARKING TECHNOLOGIES PARKING CITATIONS 29,223.72 1910.62431 GARDA CL GREAT LAKES, INC.ARMORED CAR SERVICES-OCT 2012 2,205.61 1910.52010 SENN, MARY S REFUND-OVERPYMNT STICKER 37.50 1910.52010 HONDA LEASE TRUST/CUSTOMER SERV. REFUND-OVERPYMNT PARKIN TICKET 55.00 1910.52010 FARRAR, MARILYN K.REFUND-OVERPYMNT STICKER 37.50 1910.52010 CORRIGAN, SYLVIA M.REFUND-OVERPYMNT STICKER 37.50 1910.65045 THIRD MILLENNIUM ASSOC MONTHLY FEE-IN SEASON SERVER 450.00 1910.65045 THIRD MILLENNIUM ASSOC ANNUAL MAINT-ONLINE SYSTEM 495.00 41,504.65 1920 FINANCE DIVISION - ACCOUNTING 1920.62110 BAKER TILLY VIRCHOW KRAUSE, LL 2011 SINGLE AUDIT 5,000.00 1920.65095 GERGITS, LOUIS W PRE-BID MEETING REIMB.72.28 1920.62280 FEDERAL EXPRESS CORP.SHIPPING 29.68 5,101.96 1925 FINANCE DIVISION - PURCHASING 1925.65095 OFFICE DEPOT OFFICE SUPPLIES PURCHASING 61.63 61.63 1929 HUMAN RESOURCE DIVISION 1929.62274 TRANS UNION CORP RECRUITMENT 45.00 1929.62509 EVERGREEN SOLUTIONS LLC COMPENSATION STUDY 7,000.00 1929.65095 OFFICE DEPOT OFFICE DEPOT SUPPLIES 81.22 7,126.22 1932 INFORMATION TECHNOLOGY DIVI. 1932.62341 OFFICE CONCEPTS SUPPLY & INSTALL FURNITURE 3,860.56 1932.62380 US BANK COPIER LEASE AGREEMENT 1,641.52 1932.62506 NORTHWESTERN UNIVERSITY WORK- FEDERAL WORK STUDY PROGRAM 1,057.01 1932.62506 NORTHWESTERN UNIVERSITY WORK- FEDERAL WORK STUDY PROGRAM 469.50 1932.62250 SMS SYSTEMS MAINTENANCE SERVIC HARDWARE MAINT. SERVICE 87.50 1932.65615 ILLINOIS DEPARTMENT OF CENTRAL COMMUNICATION SERVICES 1,925.00 1932.62340 COOK COUNTY RECORDER OF DEEDS REAL ESTATE TRANSFER LIST 100.00 1932.65615 COMCAST CABLE COMMUNICATION SERVICES 188.15 1932.62340 BOTTOMLINE TECHNOLOGIES, INC. 1 YEAR SUPPORT RENEWAL 5,880.11 1932.65095 OFFICE DEPOT OFFICE SUPPLIES IT 513.42 1932.65095 OFFICE DEPOT OFFICE SUPPLIES IT 563.28 1932.65095 OFFICE DEPOT OFFICE SUPPLIES IT 1,693.27 1932.65095 OFFICE DEPOT OFFICE SUPPLIES IT 92.39 23 of 411 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/27/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 18,071.71 1941 PARKING ENFORCEMENT & TICKETS 1941.64540 NEXTEL WIRELESS SERVICE 704.11 1941.62451 NORTH SHORE TOWING BOOT & TOWING CONTRACT 13,350.00 1941.52505 ZOUZANI, MAUREEN REFUND-DUP PAYMNT TICKET 10.00 1941.52505 MOUSHI, DONA D.REFUND-DUP PAYMNT TICKET 15.00 1941.64005 COMED MONTHLY INVOICE 71.96 14,151.07 2101 COMMUNITY DEVELOPMENT ADMIN 2101.65095 OFFICE DEPOT OFFICE SUPPLIES FY12 54.34 2101.64540 NEXTEL WIRELESS SERVICE 60.93 115.27 2105 PLANNING & ZONING 2105.65085 RIGHT WAY SIGNS PUBLIC NOTICE SIGNS 180.00 2105.65095 OFFICE DEPOT CREDIT ORGANIZER 6.75- 2105.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 55.20 228.45 2115 HOUSING CODE COMPLIANCE 2115.62295 ILLINOIS ASSOCIATION OF CODE QUARTERLY TRAINING/MEETING 140.00 2115.62190 GARRISON, LARRY DOOR REPAIRS 250.00 2115.64540 NEXTEL WIRELESS SERVICE 321.17 711.17 2120 HOUSING REHABILITATION 2120.64540 NEXTEL WIRELESS SERVICE 101.86 2120.62295 ILLINOIS ASSOCIATION OF CODE QUARTERLY TRAINING/MEETING 105.00 206.86 2126 BUILDING INSPECTION SERVICES 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 150.00 2126.64540 NEXTEL WIRELESS SERVICE 106.22 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00 2126.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 4.77 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 4,736.00 2126.65085 RIGHT WAY SIGNS PUBLIC NOTICE SIGNS 300.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 25.00 5,401.99 2128 EMERGENCY SOLUTIONS GRANT 2128.67110 CONNECTIONS FOR THE HOMELESS ESG AUG. - SEPT. 2012 17,073.68 2128.67111 EVANSTON NORTHSHORE YWCA ESG SHELTER GRANT-FINAL 2012 932.78 18,006.46 2205 POLICE ADMINISTRATION 2205.62225 NATIONWIDE JANITORIAL CORP.JANITORIAL SERVICES - POLICE 3,496.27 2205.64005 COMED MONTHLY CHARGES 113.45 2205.68205 NATIONAL AWARD SERVICES INC WALNUT FRAMED PLAQUE 165.00 2205.68205 NATIONAL AWARD SERVICES INC BRASS PLAQUES 55.00 2205.62225 NATIONWIDE JANITORIAL CORP.JANITORIAL SERVICES - POLICE 441.53 2205.62360 I-PAC MEMBERSHIPS 125.00 2205.62360 SECRETARY OF STATE 111 NOTARY APPLICATION 10.00 24 of 411 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/27/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2205.62360 NOTARY PUBLIC ASSOC OF IL NOTARY APPLICATION 49.00 2205.62360 NORTHERN ILLINOIS POLICE ALARM LANGUAGE LINE 7.50 2205.64005 COMED MONTHLY CHARGES 113.45 4,576.20 2210 PATROL OPERATIONS 2210.65020 VCG UNIFORM INITIAL UNIFORM PURCHASE 178.35 2210.65020 VCG UNIFORM BODY ARMOR 800.00 2210.65020 VCG UNIFORM BODY ARMOR 50.00- 2210.65020 VCG UNIFORM INITIAL UNIFORM PURCHASE 114.80 2210.65020 VCG UNIFORM BALLISTIC VEST PURCHASE 800.00 2210.65020 VCG UNIFORM BALLISTIC VEST PURCHASE 50.00- 2210.65020 ARTISTIC ENGRAVING SGT 6 POINT STAR #AH7685 21.43 2210.65020 ARTISTIC ENGRAVING SGT 6 POINT STAR #AH7685 66.32 2210.65020 VCG UNIFORM UNIFORM 145.05 2210.65020 VCG UNIFORM BODY ARMOR 3.10- 2210.65020 VCG UNIFORM BODY ARMOR 800.00 2210.65020 VCG UNIFORM INITIAL UNIFORM PURCHASE 377.40 2210.65020 ARTISTIC ENGRAVING DEPUTY CHIEF 5 PT STAR 97.60 2210.65020 ARTISTIC ENGRAVING DEPUTY CHIEF 5 PT STAR 8.40 2210.65020 ARTISTIC ENGRAVING #152 W/SAFETY CATCH & PIN DAP 63.28 2210.65020 ARTISTIC ENGRAVING #152 W/SAFETY CATCH & PIN DAP 5.97 2210.65020 ARTISTIC ENGRAVING COMMANDER 5 POINT STAR 97.60 2210.65020 ARTISTIC ENGRAVING COMMANDER 5 POINT STAR 30.00 2210.65020 VCG UNIFORM RAIN JACKET 83.95 2210.65020 J. G. UNIFORMS, INC BODY ARMOR 810.00 4,397.05 2215 CRIMINAL INVESTIGATION 2215.65105 CRICKET COMMUNICATION SERVICES 69.50 2215.65105 AT & T MOBILITY WIRELESS SERVICE 40.00 2215.65105 AT & T MOBILITY WIRELESS SERVICE 80.00 2215.65105 YAHOO!CASE ASSISTANT 40.00 2215.62370 CITY OF EVANSTON - PETTY CASH *INVESTIGATIONS PETTY CASH 500.00 2215.65105 JP MORGAN CHASE BANK GRAND JURY SUBPOENAS 47.09 2215.65105 JP MORGAN CHASE BANK GRAND JURY SUBPOENAS 28.07 2215.65105 JP MORGAN CHASE BANK GRAND JURY SUBPOENAS 58.52 863.18 2240 POLICE RECORDS 2240.65095 OFFICE DEPOT FY 2012 OFFICE SUPPLIES 49.90 2240.65095 ILLINOIS PAPER COMPANY COPIER PAPER 100.00 2240.65095 MSF GRAPHICS, INC.PRINTING OF POLICE DEPT 578.00 2240.65095 OFFICE DEPOT FY 2012 OFFICE SUPPLIES 26.09 2240.65095 ILLINOIS PAPER COMPANY COPIER PAPER 734.50 2240.65095 OFFICE DEPOT FY 2012 OFFICE SUPPLIES 22.14 2240.65095 OFFICE DEPOT FY 2012 OFFICE SUPPLIES 137.94 2240.65095 OFFICE DEPOT FY 2012 OFFICE SUPPLIES 31.79 2240.65095 OFFICE DEPOT FY 2012 OFFICE SUPPLIES 215.41 2240.65095 ILLINOIS PAPER COMPANY COPIER PAPER 569.50 2240.65095 MSF GRAPHICS, INC.THANK YOU POST CARDS 221.30 2240.65095 OFFICE DEPOT FY 2012 OFFICE SUPPLIES 11.98 25 of 411 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/27/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2,698.55 2245 COMMUNICATIONS 2245.64540 NEXTEL WIRELESS SERVICE 1,954.89 1,954.89 2250 SERVICE DESK 2250.62425 COLLEY ELEVATOR CO.ELEVATOR INSPECTIONS 176.00 2250.62425 COLLEY ELEVATOR CO.SMOKE DETECTORS TESTING 179.00 2250.65040 LEMOI HARDWARE STANLEY TAPE 19.99 2250.65040 LEMOI HARDWARE TAPE/PAINTING SUPPLIES 31.77 2250.65040 LEMOI HARDWARE PAINT 17.99 2250.65040 LEMOI HARDWARE PAINT 37.98 2250.65040 LEMOI HARDWARE DOOR STOP/KICK 11.97 2250.65040 LEMOI HARDWARE SUPPLIES 12.83 2250.65040 GRAINGER, INC., W.W.LAMPS/BULBS 254.12 741.65 2251 311 CENTER 2251.64505 AT & T MOBILITY WIRELESS SERVICE 8.78 2251.64505 AGENT 511 ANNUAL SMS CHAT SERVICES 2,000.00 2,008.78 2255 OFFICE-PROFESSIONAL STANDARDS 2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 75.60 75.60 2270 TRAFFIC BUREAU 2270.65125 NORTH SHORE TOWING TOW & HOOK 40.00 2270.65125 NORTH SHORE TOWING TOW & HOOK 30.00 2270.65125 NORTH SHORE TOWING TOW & HOOK 40.00 2270.65125 NORTH SHORE TOWING CLEAN UP DEBRIS 10.00 2270.65085 SETCOM CORP.WINDSCREEN RING 42.70 2270.65085 INTOXIMETERS INC.MOUTH PIECE/PRINTER RIBBON 137.45 300.15 2280 ANIMAL CONTROL 2280.65125 PETSMART PET FOOD 59.92 2280.64015 NICOR 0632 MONTHLY CHARGES 310.30 2280.65085 ALARM DETECTION SYSTEMS, INC. QUARTERLY CHARGES NOV-JAN 169.41 2280.62225 ANDERSON PEST CONTROL PEST CONTROL 52.76 592.39 2305 FIRE MGT & SUPPORT 2305.65020 UNIFORMITY, INC.UNIFORMS 159.75 2305.65020 UNIFORMITY, INC.UNIFORMS 61.95 2305.65020 UNIFORMITY, INC.UNIFORMS 14.95 2305.65020 UNIFORMITY, INC.UNIFORMS 467.65 2305.65020 UNIFORMITY, INC.UNIFORMS 14.95 2305.65020 UNIFORMITY, INC.UNIFORMS 41.80 2305.65020 UNIFORMITY, INC.UNIFORMS 182.60 2305.65020 UNIFORMITY, INC.UNIFORMS 299.95 2305.65020 UNIFORMITY, INC.UNIFORMS 394.10 2305.65020 UNIFORMITY, INC.UNIFORMS 12.95 26 of 411 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/27/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2305.65020 UNIFORMITY, INC.UNIFORMS 12.95 2305.65020 UNIFORMITY, INC.UNIFORMS 71.90 2305.65020 UNIFORMITY, INC.UNIFORMS 107.65 2305.65020 UNIFORMITY, INC.UNIFORMS 115.85 2305.65020 UNIFORMITY, INC.UNIFORMS 159.70 2305.65020 UNIFORMITY, INC.UNIFORMS 18.95 2305.65020 UNIFORMITY, INC.UNIFORMS 699.75 2305.65020 UNIFORMITY, INC.UNIFORMS 66.95 2305.65020 UNIFORMITY, INC.UNIFORMS 231.35 2305.65020 UNIFORMITY, INC.UNIFORMS 140.75 2305.65020 UNIFORMITY, INC.UNIFORMS 143.50 2305.65020 UNIFORMITY, INC.UNIFORMS 63.95 2305.65020 UNIFORMITY, INC.UNIFORMS 43.95 2305.65020 UNIFORMITY, INC.UNIFORMS 74.90 2305.65020 UNIFORMITY, INC.UNIFORMS 118.50 2305.65020 UNIFORMITY, INC.UNIFORMS 43.95 2305.65020 UNIFORMITY, INC.UNIFORMS 153.50 2305.65020 UNIFORMITY, INC.UNIFORMS 137.40 2305.65020 UNIFORMITY, INC.UNIFORMS 7.95 2305.65020 UNIFORMITY, INC.UNIFORMS 423.85 2305.65020 UNIFORMITY, INC.UNIFORMS 241.15 2305.65020 UNIFORMITY, INC.UNIFORMS 56.95 2305.65020 UNIFORMITY, INC.UNIFORMS 71.90 2305.65020 UNIFORMITY, INC.UNIFORMS 95.95 2305.65020 UNIFORMITY, INC.UNIFORMS 161.75 2305.65020 UNIFORMITY, INC.UNIFORMS 111.35 2305.65020 UNIFORMITY, INC.UNIFORMS 47.85 2305.62315 FEDERAL EXPRESS CORP.SHIPPING 153.65 2305.62518 FOX VALLEY FIRE & SAFETY ANSUL SERVICE 89.50 2305.64015 NICOR 0632 MONTHLY CHARGES 136.13 2305.64540 NEXTEL WIRELESS SERVICE 460.65 2305.65020 AIR ONE EQUIPMENT PPE SUSPENDERS 250.00 2305.65020 AIR ONE EQUIPMENT NEW HIRE PPE 2,120.00 2305.65020 AIR ONE EQUIPMENT PPE PARTS 37.50 8,522.23 2310 FIRE PREVENTION 2310.65010 MINUTEMAN PRESS PUBLIC EDUCATION MATERIALS 50.00 50.00 2315 FIRE SUPPRESSION 2315.65085 LEMOI HARDWARE REPAIR PARTS 99.99 2315.62295 ROMEOVILLE FIRE ACADEMY FIREFIGHTING TRAINING 30.00 2315.65625 FISHER SCIENTIFIC REMOTE GAUGE 977.70 2315.65625 FISHER SCIENTIFIC VIBRALERT TUBE 203.76 2315.65625 FISHER SCIENTIFIC TEMPLE STRAP 377.80 2315.65625 FISHER SCIENTIFIC LOWER STRAP 377.80 2315.65625 FISHER SCIENTIFIC QUICK CHARGE MALE COUPLING 1,503.36 2315.65625 FISHER SCIENTIFIC SERVICE KIT PASS 449.06 2315.65625 FISHER SCIENTIFIC EZFLO PURGE BODY BEARING 12.78 2315.65015 PRAXAIR DISTIBUTION INC EMS OXYGEN 327.97 27 of 411 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/27/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2315.65625 FISHER SCIENTIFIC AV3000 SURESEAL MEDIUM 100.00 2315.65625 FISHER SCIENTIFIC AV3000 SURESEAL LARGE 1,700.56 2315.65625 FISHER SCIENTIFIC AV3000 SURESEAL LARGE 61.61 2315.65625 FISHER SCIENTIFIC AV3000 SURESEAL SMALL 850.28 2315.65625 W S DARLEY & CO FIRE HOSE 771.00 2315.65040 LAPORT INC JANITORIAL SUPPLIES 276.16 2315.65625 FISHER SCIENTIFIC AV3000 SURESEAL MEDIUM 2,125.70 2315.53675 ANDRES MEDICAL BILLING AMBULANCE CHARGES 5,108.10 2315.65625 FISHER SCIENTIFIC 4.5 RELIEF VALVE 253.80 2315.65625 FISHER SCIENTIFIC 4.5 RELIEF VALVE 23.25 2315.65625 FISHER SCIENTIFIC GLOW IN DARK REMOTE GAUGE 1,216.20 16,846.88 2407 HEALTH SERVICES ADMIN 2407.65125 EVANSTON IMPRINTABLES,INC.SPORT SHIRTS-CLOTHING 301.97 301.97 2435 FOOD AND ENVIRONMENTAL HEALTH 2435.62477 ALLEGRA PRINT & IMAGING BUSINESS CARDS 9.00 2435.62477 ALLEGRA PRINT & IMAGING BUSINESS CARDS 30.00 2435.62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS 19.00 2435.62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS 30.00 2435.52055 EVANSTON NURSING AND REHAB CNTR. REFUND - DUPLICATE PAYMENT 4,020.00 2435.64540 NEXTEL WIRELESS SERVICE 216.89 4,324.89 2440 VITAL RECORDS 2440.53220 IL DEPT OF PUBLIC HEALTH DEATH CERTIFICATES 2,076.00 2,076.00 2460 COMMUNITY PURCHASED SERVICES 2460.67125 INFANT WELFARE SOCIETY OF EVAN 4TH QUARTER SERV. AGREEMENT 17,000.00 2460.67050 JAMES B. MORAN CENTER FOR YOUTH 4TH QUARTER SERV. AGREEMENT 5,878.00 2460.67065 HOUSING OPTIONS 4TH QUARTER SERV. AGREEMENT 6,450.00 2460.67140 NORTH SHORE SENIOR CENTER 4TH QUARTER SERV. AGREEMENT 7,625.00 2460.67110 CONNECTIONS FOR THE HOMELESS 4TH QUARTER SERV. AGREEMENT 4,286.75 2460.67030 FAMILY FOCUS/EVANSTON 4TH QUARTER SERV. AGREEMENT 6,068.00 2460.67010 CHILDCARE NETWORK 4TH QUARTER SERV. AGREEMENT 25,875.00 2460.67045 Y.O.U.4TH QUARTER SERV. AGREEMENT 21,250.00 2460.67145 METROPOLITAN FAMILY SERVICES 4TH QUARTER SERV. AGREEMENT 14,096.50 2460.67070 SHORE COMMUNITY SERVICES 4TH QUARTER SERV. AGREEMENT 6,391.25 114,920.50 2605 DIRECTOR OF PUBLIC WORKS 2605.64540 NEXTEL WIRELESS SERVICE 57.58 57.58 2610 MUNICIPAL SERVICE CENTER 2610.65095 LEMOI HARDWARE MULTI-PURPOSE LINE 14.86 2610.62225 TOTAL BUILDING SERVICES JANITORIAL SVCS SERVICE CENTER 1,485.00 2610.62440 OVERHEAD, INC.FY2012 OVERHEAD DOOR MAINT.5,500.00 2610.62440 OVERHEAD, INC.FY2012 OVERHEAD DOOR MAINT.170.00 2610.62225 SMITHEREEN PEST MANAGEMENT SER RODENT CONTROL 93.00 7,262.86 28 of 411 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/27/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2625 ENGINEERING 2625.64545 POSITIONING SOLUTIONS CO.PURCH TOTAL STATION SURVEY 4,000.00 2625.62280 FEDERAL EXPRESS CORP.SHIPPING 37.68 2625.62210 ALLEGRA PRINT & IMAGING BRIAN FRANK BUSINESS CARDS 20.00 2625.62210 ALLEGRA PRINT & IMAGING BRIAN FRANK BUSINESS CARDS 19.00 4,076.68 2630 TRAFFIC ENGINEERING 2630.62210 PRF GRAPHICS 2013 RES PARKING PERMITS 335.27 335.27 2640 TRAF. SIG. & ST. LIGHT. MAINT 2640.65070 ELCAST LIGHTING STREETLIGHT FIXTURE REPAIRS 1,360.00 2640.64006 ANDRUS, LOIS ALLEY LIGHT REIMBURSEMENT 86.19 1,446.19 2665 STREETS AND SANITATION ADMINIS 2665.64540 NEXTEL WIRELESS SERVICE 2,797.22 2,797.22 2670 STREET AND ALLEY MAINTENANCE 2670.62415 KLF TRUCKING DEBRIS REMOVAL 4,675.00 2670.65085 POSITIONING SOLUTIONS CO.PURCH TOTAL STATION SURVEY INT 8,035.25 2670.65055 HEALY ASPHALT FY2012 HOT MIX ASPHALT 625.56 2670.65055 OZINGA CHICAGO RMC, INC.FY2012 CONCRETE PURCHASE 624.00 2670.65055 OZINGA CHICAGO RMC, INC.FY2012 CONCRETE PURCHASE 984.00 2670.65055 OZINGA CHICAGO RMC, INC.FY2012 CONCRETE PURCHASE 798.00 2670.65055 OZINGA CHICAGO RMC, INC.FY2012 CONCRETE PURCHASE 1,109.00 2670.65055 OZINGA CHICAGO RMC, INC.FY2012 CONCRETE PURCHASE 981.00 2670.65055 OZINGA CHICAGO RMC, INC.FY2012 CONCRETE PURCHASE 1,076.00 2670.65055 OZINGA CHICAGO RMC, INC.FY2012 CONCRETE PURCHASE 879.00 2670.62415 KLF TRUCKING DEBRIS HAULING 275.00 20,061.81 2680 SNOW AND ICE CONTROL 2680.62451 ULRIC RECOVERY, INC.TOWING RETAINER FEE 90.00 2680.62451 AUTO RECOVERY AND TOWING DIVIS TOWING RETAINER FEE 90.00 2680.62451 WWF TOWING C/O JIMMY WILLIAMS TOWING RETAINER FEE 90.00 2680.62451 PONCH TOWING C/O FRANCISCO DEJ TOWING RETAINER FEE 90.00 2680.62451 T-BONE TOWING TOWING RETAINER FEE 90.00 2680.62451 EMERGENCY ROAD SERVICE, INC. TOWING RETAINER FEE 90.00 2680.62451 G & J TOWING TOWING RETAINER FEE 90.00 2680.62451 FREEDOM TOWING, INC.TOWING RETAINER FEE 180.00 2680.62451 LOUIE'S TOWING C/O JOSE L. NEG TOWING RETAINER FEE 90.00 2680.62451 MOBILE TRANSPORT LLC TOWING RETAINER FEE 270.00 2680.62451 MONARCA TOWING SERVICE, INC. TOWING RETAINER FEE 90.00 2680.62451 NORTH SHORE TOWING TOWING RETAINER FEE 90.00 2680.62451 ALPHA CARRIER EXPERTS, INC.TOWING RETAINER FEE 270.00 2680.62451 ATLAS TOWING TOWING RETAINER FEE 90.00 2680.62451 AUTO CARRIER EXPRESS, INC. DBA TOWING RETAINER FEE 270.00 2680.62451 VIC'S TOWING, INC.TOWING RETAINER FEE 90.00 2,070.00 3005 REC. MGMT. & GENERAL SUPPORT 29 of 411 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/27/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3005.64540 NEXTEL WIRELESS SERVICE 57.58 3005.62295 OTT, ROGER W REIMB. PLAYGROUND INSPECTION 249.75 307.33 3010 REC. BUS. & FISCAL MGMT 3010.62705 PLUG & PAY TECHNOLOGIES ONLINE MERCHANT ACCT FEES 30.00 30.00 3015 COMMUNICATION & MARKETING SRVS 3015.62506 NORTHWESTERN UNIVERSITY WORK- FEDERAL WORK STUDY PROGRAM 617.97 617.97 3020 RECREATION GENERAL SUPPORT 3020.65125 COMCAST CABLE COMMMUNICATION CHARGES 20.14 3020.64540 NEXTEL WIRELESS SERVICE 57.58 77.72 3025 PARK UTILITIES 3025.64015 NICOR 0632 MONTHLY CHARGES 26.22 3025.64005 COMED MONTHLY CHARGES 133.31 3025.64005 COMED MONTHLY CHARGES 29.38 188.91 3030 CROWN COMMUNITY CENTER 3030.62507 POSITIVE CONNECTIONS, INC.AFTER SCHOOL FT BUS 282.75 3030.65040 LAPORT INC JANITORIAL SUPPLIES 81.00 3030.65040 LAPORT INC JANITORIAL SUPPLIES 602.94 966.69 3035 CHANDLER COMMUNITY CENTER 3035.62507 CITY OF EVANSTON - PETTY CASH PETTY CASH REIMBURSEMENT 254.91 3035.62495 ANDERSON PEST CONTROL MONTHLY PEST MANAGEMENT SERVIC 31.20 3035.62505 SPORTS ENDEAVORS, INC VOLLEYBALL PROGRAM 1,610.00 3035.64540 NEXTEL WIRELESS SERVICE 40.50 3035.65040 LAPORT INC JANITORIAL SUPPLIES 11.25 1,947.86 3040 FLEETWOOD JOURDAIN COM CT 3040.65040 LAPORT INC 2012 JANITORIAL SUPPLIES 30.00 3040.65040 LAPORT INC JANITORIAL SUPPLIES 11.76 3040.62225 HENRICHSEN FIRE & SAFETY FIRE SUPPRESSION EQUIPMENT 124.00 3040.65110 BAUM SIGN, INC.REPAIR OF SIGN 555.00 3040.64540 NEXTEL WIRELESS SERVICE 64.11 3040.62495 ANDERSON PEST CONTROL PEST MANAGEMENT MATERIALS 45.94 3040.65040 LAPORT INC JANITORIAL SUPPLIES 96.44 3040.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICES 41.00 3040.65110 CINTAS #769 MAT SERVICE 139.10 1,107.35 3045 FLEETWOOD/JOURDAIN THEATR 3045.62210 EVANSTON SIGNS & GRAPHICS, INC MENS DAY BANNER ADVERTISEMENTS 660.00 3045.62505 EVANSTON COMMUNITY MEDIA CENTE SUMMER ARTS CAMP 320.00 3045.65095 ILLINOIS PAPER COMPANY COPIER PAPER 84.10 1,064.10 30 of 411 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/27/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3050 RECREATION OUTREACH PROGRAM 3050.65095 ILLINOIS PAPER COMPANY COPIER PAPER 92.50 92.50 3055 LEVY CENTER SENIOR SERVICES 3055.65070 TEE JAY SERVICE COMPANY EXT. HANDICAP PRESS JAMB SWITC 100.00 3055.61062 ST. MORITZ SECURITY SERVICES, PRIVATE RENTAL SECURITY 975.00 3055.65110 CHEMCRAFT INDUSTRIES, INC.NO TOUCH CLEANING SYSTEM 4.00 3055.65110 CHEMCRAFT INDUSTRIES, INC.NO TOUCH CLEANING SYSTEM 3,125.00 3055.62505 CONNELLY'S ACADEMY TAE KWON DO PROGRAM 2012 2,260.20 3055.62505 CONNELLY'S ACADEMY TAE KWON DO PROGRAM 2012 3,391.20 3055.65040 CHEMCRAFT INDUSTRIES, INC.VAC CHEMICALS 210.80 3055.65095 ILLINOIS PAPER COMPANY COPIER PAPER 75.70 3055.65095 ILLINOIS PAPER COMPANY COPIER PAPER 1.30 3055.62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS - K HAWK 143.00 3055.62505 JANKIEWICZ, MALGORZATA 9 WK BEADING CLASS INSTRUCT 400.00 3055.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICES 44.94 3055.62509 TEE JAY SERVICE COMPANY ADA DOOR OPERATOR 328.00 3055.56045 ILLINOIS DEPT OF REVENUE *SALES TAX - OCTOBER 2012 9.00 3055.65040 LAPORT INC JANITORIAL SUPPLY LEVY 2012 916.12 3055.65040 LAPORT INC JANITORIAL SUPPLY LEVY 2012 94.58 3055.64540 NEXTEL WIRELESS SERVICE 27.24 3055.61062 ST. MORITZ SECURITY SERVICES, PRIVATE RENTAL SECURITY 468.00 12,574.08 3080 BEACHES 3080.64540 NEXTEL WIRELESS SERVICE 78.18 78.18 3085 RECREATION FACILITY MAINT 3085.64540 NEXTEL WIRELESS SERVICE 59.61 59.61 3095 CROWN ICE RINK 3095.62245 JORSON & CARLSON BLADE SHARPENING 35.49 3095.62508 LEVI, MATTHEW ADULT BROOMBALL REF 10/28 90.00 3095.62508 PFEIFFER, SHAWN ADULT BROOMBALL REF 9/30-10/21 630.00 3095.65080 COCA-COLA ENTERPRISES LAKESHOR VENDING RESALE 376.60 3095.64540 NEXTEL WIRELESS SERVICE 101.61 3095.62508 PFEIFFER, SHAWN ADULT BROOMBALL REF 10/28-11/4 360.00 3095.62508 LAPPING, RENEE ADULT BROOMBALL SCOREKEEPER 120.00 3095.62508 LEVI, MATTHEW ADULT BROOMBALL REF 9/30-10/21 330.00 3095.62508 KNUTSON, KRISTOFER R.REFADULT BROOMBALL 9/30-10/21 510.00 3095.62508 KNUTSON, KRISTOFER R.ADULT BROOMBALL REF 10/28-11/4 270.00 2,823.70 3100 SPORTS LEAGUES 3100.62508 ZIMMERMAN, JAY ADULT SOFTBALL UMPIRE 1,275.00 3100.62508 WAGNER, DAVID ADULT SOFTBALL UMPIRE 170.00 3100.62508 VIDAS, KIRK ADULT SOFTBALL UMPIRE 102.00 3100.62508 SCHWARTZ, MORRIS ADULT SOFTBALL UMPIRE 408.00 3100.62508 LEVY, ALAN ADULT SOFTBALL UMPIRE 34.00 3100.62508 HOFFMAN, DRUE ADULT SOFTBALL UMPIRE 34.00 31 of 411 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/27/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3100.62508 EKERMAN, IRV ADULT SOFTBALL UMPIRE 136.00 3100.62508 FRANKLIN, STEVE ADULT SOFTBALL UMPIRE 374.00 3100.62508 GIBSON, TIMOTHY ADULT SOFTBALL UMPIRE 68.00 3100.62508 KAVONIUS-DONADO, PENNY ADULT SOFTBALL UMPIRE 102.00 3100.62508 HORGAN, WILLIAM P.ADULT SOFTBALL UMPIRE 102.00 3100.62508 CHRIST, DONALD J ADULT SOFTBALL UMPIRE 146.00 3100.62508 MANISCALCO, ANTHONY ADULT SOFTBALL UMPIRE 238.00 3,189.00 3130 SPECIAL RECREATION 3130.64540 NEXTEL WIRELESS SERVICE 62.39 62.39 3140 BUS PROGRAM 3140.64540 NEXTEL WIRELESS SERVICE 27.24 27.24 3150 PARK SERVICE UNIT 3150.64540 NEXTEL WIRELESS SERVICE 54.48 54.48 3205 COMMUNITY RELATIONS 3205.62490 K & K FARM'S REIMBURSE LINK 10/20-10/27 276.00 3205.62490 SHEEKAR DELIGHTS REIMBURSE LINK 6/2-10/27 35.00 3205.62490 HEIKE'S TREATS LLC REIMBURSE LINK 10/20 5.00 3205.62490 FOODIE BITES INC REIMBURSE LINK 10/20-10/27 8.00 3205.62490 J.W. MORLOCK AND GIRLS REIMBURSE LINK 10/20-11/3 115.00 3205.62490 NICHOLS FARM & ORCHARD REIMBURSE LINK 10/20-11/3 163.00 3205.62490 TERESA'S FRUIT AND HERBS REIMBURSE LINK 10/20-11/3 212.00 3205.62490 HENRY'S FARM REIMBURSE LINK 10/20-11/3 996.00 3205.62490 FROSTY PRODUCTION REIMBURSE LINK 10/27-11/3 160.00 3205.62490 ELKO'S PRODUCE AND GREENHOUSE REIMBURSE LINK 10/20-11/3 119.00 3205.62490 DEFLOURED LLC REIMBURSE LINK 11/3 50.00 3205.62490 K.V. STOVER AND SON REIMBURSE LINK 10/20-11/3 540.00 3205.62490 C AND D MEATS REIMBURSE LINK 10/20-11/3 159.00 3205.62490 MARILYN'S BAKERY REIMBURSE LINK 10/6-11/3 54.00 3205.62490 LAKE BREEZE ORGANICS REIMBURSE LINK 10/20-11/3 235.00 3205.62490 TRADERS POINT CREAMERY REIMBURSE LINK 10/27-11/3 57.00 3205.62513 EVANSTON IMPRINTABLES,INC.TSHIRTS - COMMUNITY PICNIC 1,008.15 3205.62490 PASTA PUTTANA REIMBURSE LINK 6/23 10.00 3205.62490 DENNY'S ACRES REIMBURSE LINK 9/29-11/3 49.00 3205.62490 BENNISONS BAKERIES REIMBURSE LINK 9/29-11/3 61.00 3205.62490 CRUST & CRUMB REIMBURSE LINK 10/27 10.00 3205.62490 GREAT HARVEST BREAD CO.REIMBURSE LINK 10/20 11/3 81.00 3205.62490 GAST, ED REIMBURSE LINK 10/27-11/3 264.00 3205.62490 SEEDLING REIMBURSE LINK 10/20-11/3 149.00 3205.62490 KINNIKINNICK FARM REIMBURSE LINK 10/20-11/3 223.00 3205.62490 SWEETY PIES BAKERY CAKERY CAFE REIMBURSE LINK 10/20-11/3 113.00 3205.62490 RIVER VALLEY RANCH REIMBURSE LINK 10/20-11/3 146.00 3205.62490 D & H FARMS REIMBURSE LINK 10/20-11/3 107.00 3205.62490 TOMATO MOUNTAIN FARM REIMBURSE LINK 10/20-11/3 70.00 3205.62490 GREEN ACRES REIMBURSE LINK 10/27-11/3 126.00 32 of 411 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/27/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3205.62490 OLD TOWN OIL REIMBURSE LINK 10/20-11/3 183.00 3205.62490 ZELDENRUST FARM REIMBURSE LINK 10/20-11/3 201.00 3205.62490 GENEVA LAKES PRODUCE REIMBURSE LINK 10/20-11/3 111.00 3205.62490 NOFFKE FAMILY FARM REIMBURSE LINK 10/20-11/3 75.00 3205.62490 SMITS FARMS REIMBURSE LINK 10/20-11/3 42.00 3205.62490 DONGVILLO FARM REIMBURSE LINK 10/20-11/3 285.00 3205.62490 BRUNKOW CHEESE REIMBURSE LINK 10/20-11/3 120.00 3205.62490 HEARTLAND MEATS REIMBURSE LINK 10/13-11/3 432.00 3205.62490 LYON'S FARM REIMBURSE LINK 10/20-11/3 88.00 3205.62490 M AND D FARMS REIMBURSE LINK 10/20-10/27 63.00 3205.62490 FIRST, JON REIMBURSE LINK 10/20 24.00 3205.62490 NEW TRADITIONS FARM REIMBURSE LINK 10/20-10/27 12.00 3205.62490 ORGANIC PASTURES REIMBURSE LINK 10/20 13.00 3205.62513 OFFICE DEPOT OFFICE SUPPLIES-PICNIC 2,663.98 3205.62513 OFFICE DEPOT OFFICE SUPPLIES-PICNIC 20.44 9,934.57 3210 COMMISSION ON AGING 3210.62360 ILLINOIS ASSOCIATION OF LONG T MEMBERSHIP LTC OMBUDSMAN PROG 60.00 60.00 3505 PARKS & FORESTRY GENERAL SUP 3505.64540 NEXTEL WIRELESS SERVICE 610.58 610.58 3510 HORTICULTURAL MAINTENANCE 3510.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 59.91 3510.62195 CHRISTY WEBBER & COMPANY 2012 LANDSCAPE MAINTENANCE 1,533.30 3510.62199 UNILOCK CHICAGO, INC.ENGRAVED PAVERS 30.00 3510.65090 CLEAN CITY INNOVATIONS, LLC GRAFFITI REMOVER 373.50 3510.65070 RUSSO POWER EQUIPMENT FRONT WHEEL 70.81 3510.65625 RUSSO POWER EQUIPMENT BACKPACK BLOWER 790.00 3510.62195 LANDSCAPE CONCEPTS MANAGEMENT, 2012 LANDSCAPE MAINTENANCE 518.00 3510.62195 LANDSCAPE CONCEPTS MANAGEMENT, 2012 LANDSCAPE MAINTENANCE 532.00 3510.65005 CONSERV FS SNOW FENCE FOR PARKS 1,114.50 3510.65625 RUSSO POWER EQUIPMENT LINE TRIMMER 256.00 3510.65015 MEYER LABORATORY PENECOTE 89.72 3510.62195 NATURE'S PERSPECTIVE LANDSCAPI 2012 LANDSCAPE MAINTENANCE .60 3510.62195 NATURE'S PERSPECTIVE LANDSCAPI 2012 LANDSCAPE MAINTENANCE 2,099.10 3510.62199 NATIONAL AWARD SERVICES INC PLASTIC PLATE 20.00 7,487.44 3520 DUTCH ELM DISEASE CONTROL 3520.62385 JOHNSON TREE EXPERTS TREE REMOVALS 325.00 325.00 3530 PRIVATE ELM TREE INSURANCE 3530.62385 SUNRISE TREE SERVICE INC TREE REMOVALS 1,525.00 1,525.00 3605 ECOLOGY CENTER 3605.62490 ST. MORITZ SECURITY SERVICES, GRN LVNG FEST SECURITY 468.00 3605.65040 LAPORT INC JANITORIAL SUPPLIES 77.68 33 of 411 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/27/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3605.65040 LAPORT INC JANITORIAL SUPPLIES 47.78 3605.56045 ILLINOIS DEPT OF REVENUE *SALES TAX - OCTOBER 2012 27.00 620.46 3610 ECO-QUEST DAY CAMP 3610.64540 NEXTEL WIRELESS SERVICE 13.26 13.26 3700 ARTS COUNCIL 3700.62506 NORTHWESTERN UNIVERSITY WORK- WORK STUDY STUDENTS 374.46 374.46 3710 NOYES CULTURAL ARTS CTR 3710.65095 OFFICE DEPOT OFFICE SUPPLIES 74.18 3710.65095 OFFICE DEPOT OFFICE SUPPLIES 14.03 3710.62425 LIFTOMATIC ELEVATOR, INC ELEVATOR MAINTENANCE 150.00 3710.64540 NEXTEL WIRELESS SERVICE 73.65 311.86 3720 CULTURAL ARTS PROGRAMS 3720.62490 MUSICAL OFFERING THE BACKSTAGE EVANSTON REV SHARE 601.49 3720.62490 PIVEN THEATRE WORKSHOP BACKSTAGE EVANSTON REV SHARE 788.44 3720.62490 THEATRE ZARKO BACKSTAGE EVANSTON REV SHARE 703.47 3720.65110 OCKWELL, ELIZABETH PRINT MAYORS AWARD EXCELLENCE 500.00 3720.62490 NORTHWESTERN UNIVERSITY BACKSTAGE EVANSTON REV SHARE 1,281.31 3720.62490 NORTH SHORE CHORAL BACKSTAGE EVANSTON REV SHARE 652.48 3720.62490 MUSIC INSTITUTE OF CHICAGO BACKSTAGE EVANSTON REV SHARE 17.00 3720.62490 EVANSTON SYMPHONY ORCHESTRA BACKSTAGE EVANSTON REV SHARE 788.44 3720.62490 EVANSTON FESTIVAL THEATRE DBA BACKSTAGE EVANSTON REV SHARE 720.46 3720.62490 THE SAVOYAIRES BACKSTAGE EVANSTON REV SHARE 754.45 3720.62490 NEXT THEATRE COMPANY BACKSTAGE EVANSTON REV SHARE 839.43 3720.62490 LIGHT OPERA WORKS BACKSTAGE EVANSTON REV SHARE 1,457.92 3720.62490 EVANSTON DANCE ENSEMBLE BACKSTAGE EVANSTON REV SHARE 839.43 3720.62490 ACTOR'S GYMNASIUM BACKSTAGE EVANSTON REV SHARE 805.44 3720.62506 NORTHWESTERN UNIVERSITY WORK- WORK STUDY STUDENTS 4,000.00 3720.62490 RENOVO STRING ORCHESTRA BACKSTAGE EVANSTON REV SHARE 737.46 15,487.22 3805 FACILITIES ADMINISTRATION 3805.64540 NEXTEL WIRELESS SERVICE 78.17 3805.64015 NICOR 0632 MONTHLY CHARGES 85.88 3805.64005 COMED MONTHLY CHARGES 103.74 267.79 3806 CIVIC CENTER SERVICES 3806.62225 TOTAL BUILDING SERVICES JANITORIAL SVCS CIVIC CENTER 4,330.00 3806.65040 MARK VEND COMPANY VENDING SUPPLIES 206.22 3806.62225 SCHNEIDER ELECTRIC BUILDINGS A 2012 SERVICE AGREEMENT 1,932.00 3806.64005 COMED MONTHLY CHARGES 3,029.15 3806.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 92.30 3806.62225 ANDERSON PEST CONTROL PEST CONTROL 464.20 3806.62225 ANDERSON PEST CONTROL CREDIT 45.06- 3806.62225 DUSTCATCHERS, INC.ONE (1) YEAR SERVICE 189.00 34 of 411 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/27/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3806.64015 NICOR 0632 MONTHLY CHARGES 103.83 3806.64015 NICOR 0632 MONTHLY CHARGES 129.22 3806.64540 NEXTEL WIRELESS SERVICE 107.88 10,538.74 3807 CONSTRUCTION AND REPAIRS 3807.65050 LEMOI HARDWARE SUPPLIES 15.32 3807.64540 NEXTEL WIRELESS SERVICE 855.60 870.92 445,012.03 00185 LIBRARY FUND 4805 LIBRARY YOUTH SERVICES 4805.65641 BAKER & TAYLOR JUV AV 9.54 4805.65641 MIDWEST TAPE JUV AV 137.94 4805.65630 BAKER & TAYLOR JUV PRINT 93.74 4805.65630 BAKER & TAYLOR JUV PRINT 408.16 4805.65641 BARNES & NOBLE JUV AV 26.99 4805.65630 BOOK WHOLESALERS INC.JUV PRINT 59.17 4805.65641 RANDOM HOUSE INC JUV AV 40.00 4805.65641 RANDOM HOUSE INC JUV AV 155.25 4805.65641 RECORDED BOOKS INC.JUV AV 13.90 4805.65641 BAKER & TAYLOR ADULT/JUV AV 68.34 4805.65641 BAKER & TAYLOR JUV AV 154.25 4805.65641 BAKER & TAYLOR ADULT/JUV AV 44.08 4805.65630 BAKER & TAYLOR JUV PRINT 33.61 4805.65630 BAKER & TAYLOR JUV PRINT 363.60 4805.65630 BAKER & TAYLOR JUV PRINT 901.74 4805.65630 BAKER & TAYLOR JUV PRINT 214.78 4805.65630 BAKER & TAYLOR JUV PRINT 35.11 4805.65630 BAKER & TAYLOR JUV PRINT 78.78 4805.65630 BOOK WHOLESALERS INC.JUV PRINT 28.03 4805.65630 BOOK WHOLESALERS INC.JUV PRINT 43.00 4805.65641 MIDWEST TAPE JUV AV 20.78 4805.65630 BAKER & TAYLOR JUV PRINT 968.45 3,899.24 4806 LIBRARY ADULT SERVICES 4806.65641 AUDIO GO ADULT AV 6.28 4806.65641 AUDIO GO ADULT AV 79.92 4806.65641 AUDIO GO ADULT AV 539.79 4806.65630 BAKER & TAYLOR ADULT PRINT 1,757.47 4806.65630 BAKER & TAYLOR ADULT PRINT 856.53 4806.65630 BAKER & TAYLOR ADULT PRINT 474.67 4806.65630 BAKER & TAYLOR ADULT PRINT 1,762.04 4806.65641 BAKER & TAYLOR ADULT AV 22.01 4806.65641 BAKER & TAYLOR ADULT AV 33.06 4806.65641 BAKER & TAYLOR ADULT AV 58.76 4806.65641 BAKER & TAYLOR ADULT AV 22.01 4806.65641 AUDIO EDITIONS ADULT AV 8.00 4806.65630 BAKER & TAYLOR ADULT PRINT 1,968.95 35 of 411 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/27/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 4806.65630 BAKER & TAYLOR ADULT PRINT 33.37 4806.65630 BAKER & TAYLOR ADULT PRINT 501.44 4806.65630 BAKER & TAYLOR ADULT PRINT 132.01 4806.65641 BAKER & TAYLOR ADULT AV 165.21 4806.65641 BAKER & TAYLOR ADULT AV 25.46 4806.65641 BAKER & TAYLOR ADULT AV 44.08 4806.65641 BAKER & TAYLOR ADULT AV 51.33 4806.65641 BAKER & TAYLOR ADULT AV 80.77 4806.65641 BAKER & TAYLOR ADULT AV 22.01 4806.65641 BAKER & TAYLOR ADULT AV 22.01 4806.65641 BAKER & TAYLOR ADULT AV 18.34 4806.65641 BAKER & TAYLOR ADULT AV 29.36 4806.65641 BAKER & TAYLOR ADULT AV 36.71 4806.65641 BAKER & TAYLOR ADULT AV 22.01 4806.65641 BAKER & TAYLOR ADULT AV 29.36 4806.65641 BAKER & TAYLOR ADULT AV 22.01 4806.65641 BAKER & TAYLOR ADULT AV 22.01 4806.65641 BAKER & TAYLOR ADULT AV 22.01 4806.65641 BAKER & TAYLOR ADULT AV 14.66 4806.65641 BAKER & TAYLOR ADULT AV 29.36 4806.65641 BAKER & TAYLOR ADULT AV 14.66 4806.65641 BAKER & TAYLOR ADULT AV 14.66 4806.65641 BAKER & TAYLOR ADULT AV 22.01 4806.65641 BAKER & TAYLOR ADULT AV 29.36 4806.65641 BAKER & TAYLOR ADULT AV 18.34 4806.65641 BAKER & TAYLOR ADULT AV 18.34 4806.65641 BAKER & TAYLOR ADULT AV 18.34 4806.65641 BAKER & TAYLOR ADULT AV 29.36 4806.65641 BAKER & TAYLOR ADULT AV 51.41 4806.65641 BAKER & TAYLOR ADULT AV 29.36 4806.65641 BAKER & TAYLOR ADULT AV 14.66 4806.65641 BAKER & TAYLOR ADULT AV 29.36 4806.65641 BAKER & TAYLOR ADULT AV 22.04 4806.65641 BAKER & TAYLOR ADULT AV 29.39 4806.65641 BAKER & TAYLOR ADULT AV 14.69 4806.65641 BAKER & TAYLOR ADULT AV 29.36 4806.65641 BAKER & TAYLOR ADULT AV 29.36 4806.65641 BAKER & TAYLOR ADULT AV 22.01 4806.65641 BAKER & TAYLOR ADULT AV 29.36 4806.65641 BAKER & TAYLOR ADULT AV 22.01 4806.65641 BAKER & TAYLOR ADULT AV 22.01 4806.65641 MIDWEST TAPE ADULT AV 35.97 4806.65641 MIDWEST TAPE ADULT AV 13.99 4806.65641 MIDWEST TAPE ADULT AV 9.99 4806.65641 MIDWEST TAPE ADULT AV 16.79 4806.65641 MIDWEST TAPE ADULT AV 9.99 4806.65641 RANDOM HOUSE INC ADULT AV 29.99 4806.62341 RECORD INFORMATION SERVICES, I INTERNENT SOLUTIONS PROVIDERS 733.00 4806.65641 RECORDED BOOKS INC.ADULT AV 6.95 4806.65641 BAKER & TAYLOR 14.66 36 of 411 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/27/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 4806.65641 BAKER & TAYLOR ADULT AV 44.18 4806.65641 BAKER & TAYLOR ADULT AV 20.57 4806.65641 BAKER & TAYLOR ADULT AV 14.69 4806.65641 BAKER & TAYLOR ADULT AV 36.74 4806.65641 BAKER & TAYLOR ADULT AV 25.71 4806.65641 BAKER & TAYLOR ADULT AV 21.30 4806.65641 BAKER & TAYLOR ADULT/JUV AV 111.67 4806.65641 BAKER & TAYLOR ADULT/JUV AV 102.81 4806.65630 BAKER & TAYLOR ADULT PRINT 283.50 4806.65630 BAKER & TAYLOR ADULT PRINT 180.65 4806.65630 BAKER & TAYLOR ADULT PRINT 260.79 4806.65630 BAKER & TAYLOR ADULT PRINT 1,429.11 4806.65630 BAKER & TAYLOR ADULT PRINT 1,598.83 4806.65630 BAKER & TAYLOR ADULT PRINT 23.36 4806.65630 BAKER & TAYLOR ADULT PRINT 15.06 4806.65630 BAKER & TAYLOR ADULT PRINT 696.00 4806.65630 BAKER & TAYLOR ADULT PRINT 1,727.91 4806.65630 BAKER & TAYLOR ADULT PRINT 1,679.31 4806.65630 BAKER & TAYLOR ADULT PRINT 1,685.15 4806.65630 BAKER & TAYLOR ADULT PRINT 1,251.35 4806.65630 BERNAN ASSOCIATES ADULT PRINT 74.00 4806.65630 BERNAN ASSOCIATES ADULT PRINT 171.20 4806.65630 SAGE PUBLICATIONS INC ADULT PRINT 201.41 21,949.73 4820 LIBRARY CIRCULATION 4820.52610 UNIQUE MANAGEMENT SERVICES COLLECTION CHARGES 223.75 4820.65100 DIRECT PAPER SUPPLY 3 1/8? x 3?, 230 THERMAL PAPER 554.00 777.75 4835 LIBRARY TECHNICAL SERVICES 4835.65100 GENERAL BINDING CORP.OFFICE SUPPLIES 246.04 4835.62341 COOPERATIVE COMPUTER SERVICES INTERNET SERVICE PROVIDERS 11,797.48 4835.62341 COOPERATIVE COMPUTER SERVICES INTERNET SERVICE PROVIDERS 714.66 12,758.18 4840 LIBRARY MAINTENANCE 4840.65040 LAPORT INC JANITORIAL SUPPLIES 756.68 4840.62225 TOTAL BUILDING SERVICES JANITORIAL SVCS MAIN LIBRARY 6,855.00 4840.62225 ALARM DETECTION SYSTEMS, INC. BUILDING MAINTENANCE SERVICES 496.26 4840.62225 CINTAS #769 MAT SERVICE 64.19 4840.62235 CONQUEST PEST SOLUTIONS OFFICE EQUIPMENT SERVICES 115.00 4840.62245 AMERICAN MESSAGING PAGER 5.30 8,292.43 4845 LIBRARY ADMINISTRATION 4845.62295 DANCZAK LYONS, KAREN REIMB. IL LIBRARY ASSOC. CONF.740.25 4845.65095 OFFICE DEPOT OFFICE SUPPLIES 146.57 4845.65095 ILLINOIS PAPER COMPANY 8.5x11 PREMIUM HIGH TECH WHITE 1,344.00 4845.64540 NEXTEL WIRELESS SERVICE 27.24 4845.62210 THE PRINTED WORD, INC.PRINTING 44.00 4845.56140 ILLINOIS DEPT OF REVENUE *SALES TAX - OCTOBER 2012 115.00 37 of 411 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/27/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 4845.65095 OFFICE DEPOT OFFICE SUPPLIES 267.18 2,684.24 50,361.57 00200 MOTOR FUEL TAX FUND 5098 2012 ADD.MFT STREET RESURFACNG 5098.65515 A LAMP CONCRETE CONTRACTORS ADDL MFT STREET RESURFACING 205,962.72 205,962.72 205,962.72 00205 EMERGENCY TELEPHONE SYSTEM 5150 EMERGENCY TELEPHONE SYSTM 5150.64505 AT & T 8100 COMMUNICATION SERVICES 475.49 5150.62509 SIMPLEX GRINNELL SERVICE AGREEMENT 1,413.00 5150.62360 SUNGARD PUBLIC SECTOR MEMBERSHIPS 195.00 5150.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 2,774.73 5150.62360 NENA PUBLIC SECTOR 130.00 5150.64540 NEXTEL WIRELESS SERVICE 1,530.75 5150.62360 APCO INTERNATIONAL MEMBERSHIPS 276.00 6,794.97 6,794.97 00215 CDBG FUND 5170 PUBLIC IMPROVEMENTS 5170.62840 ACURA, INC.2012 ALLEY PAVING PROGRAM 9,883.08 5170.62840 ACURA, INC.2012 ALLEY PAVING PROGRAM 54,017.72 63,900.80 5203 HANDYMAN 5203.63095 CEDA, INC.HANDYMAN PROGRAM 1,677.15 1,677.15 5205 TARGETED CODE ENFORCEMENT 5205.62770 TEPIC LANDSCAPING, INC.CASE 11-1570 2037 BROWN 120.00 5205.62770 TEPIC LANDSCAPING, INC.CASE 09-0339 1800 GREENLEAF 90.00 5205.62770 TEPIC LANDSCAPING, INC.CASE 12-0750 1824 EMERSON 80.00 290.00 5220 CDBG ADMINISTRATION 5220.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 BU 5220 39.96 39.96 5275 PUBLIC FACILITIES 5275.62955 EVANSTON NORTHSHORE YWCA DOM. VIOLENCE SHELTER REPAIRS 30,000.00 30,000.00 95,907.91 00220 CD LOAN FUND 5280 CD LOAN 5280.62190 COOK COUNTY RECORDER OF DEEDS RECORDINGS 1,000.00 1,000.00 1,000.00 00225 ECONOMIC DEVELOPMENT FUND 38 of 411 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/27/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 5300 ECON. DEVELOPMENT FUND 5300.62185 KANE, MCKENNA AND ASSOCIATES, EVANSTON ATR '11 550.00 5300.65625 OFFICE CONCEPTS SUPPLY & INSTALL FURNITURE 1,911.56 5300.62185 KANE, MCKENNA AND ASSOCIATES, EVANSTON 2011 - TASK #5 1,750.00 5300.62185 KANE, MCKENNA AND ASSOCIATES, EVANSTON 2011 - TASK 1B C M 3,665.74 5300.65522 HECKY'S *FACADE IMPROVEMENTS 2,400.00 5300.62295 ZALMEZAK, PAUL A MARKETING/ATTRACTION COURSE 238.73 5300.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 24.76 5300.65625 OFFICE CONCEPTS SUPPLY & INSTALL FURNITURE PER 4,570.35 5300.62185 KANE, MCKENNA AND ASSOCIATES, EVANSTON 2011 - TASK #2 2,784.45 5300.65522 DIAL-A-MAID BUSINESS DISTRICT IMPROVEMENTS 94.00 5300.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 26.12 5300.62185 KANE, MCKENNA AND ASSOCIATES, EVANSTON 2011 - TASK #4 9,400.00 27,415.71 27,415.71 00310 HOWARD-HARTREY TIF DEBT SERV 5500 HOWARD-HARTREY TIF DEBT SRVCE 5500.51015 COOK COUNTY COLLECTOR REFUNDS 18,068.32 18,068.32 18,068.32 00330 HOWARD RIDGE TIF 5860 HOWARD RIDGE TIF 5860.51015 COOK COUNTY COLLECTOR REFUNDS 9,791.21 5860.65515 WARD EIGHT WINE BAR *CONSTRUCTION REHAB 32,522.39 42,313.60 42,313.60 00335 WEST EVANSTON 5870 WEST EVANSTON TIF 5870.51015 COOK COUNTY COLLECTOR REFUNDS 166,250.74 166,250.74 166,250.74 00415 CAPITAL IMPROVEMENTS FUND 415175 CIVIC CTR RENOVATIONS 415175.65653 WAUKEGAN ROOFING COMPANY, INC. CIVIC CENTER - FLAT ROOF 3,500.00 3,500.00 415176 CIVIC CTR PRK LOT LIGHTING IMP 415176.65653 JASCO ELECTRIC CORPORATION CIVIC CENTER PARKING LOT 44,401.50 44,401.50 415739 POLICE FIRE ROOF REPLACEMENT 415739.65510 MCGUIRE IGLESKI & ASSOCIATES PROVIDE PROFESSIONAL SERVICES 840.00 415739.65510 MCGUIRE IGLESKI & ASSOCIATES PROVIDE PROFESSIONAL SERVICES 2,934.00 3,774.00 415857 STREET RESURFACING 415857.65515 GREAT LAKES SOIL & ENVIRONMENT FY2012 MATERIALS TESING 6,729.00 415857.65515 LANDMARK CONTRACTORS, INC.2012 CHURCH ST PROJECT 208,910.30 215,639.30 39 of 411 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/27/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 415871 TRAFFIC SIGNAL UPGRADES 415871.65515 STANLEY CONSULTANTS INC.SHERIDAN RD SIGNAL MODERIZATIO 15,849.73 15,849.73 415885 BRIDGE REHAB PROGRAM 415885.65515 ALFRED BENESCH & COMPANY BRIDGE STREET BRIDGE PROJECT 10,192.37 415885.65515 ALFRED BENESCH & COMPANY BRIDGE STREET BRIDGE PROJECT 1,817.14 12,009.51 415921 CITY PAVEMENT EVALUATION 415921.65515 INFRASTRUCTURE MANAGEMENT SERV PAVEMENT CONDITION EVALUATION 12,541.20 415921.65515 INFRASTRUCTURE MANAGEMENT SERV PAVEMENT CONDITION EVALUATION 2,500.00 415921.65515 INFRASTRUCTURE MANAGEMENT SERV PAVEMENT CONDITION EVALUATION 21,513.80 36,555.00 415931 ELMWOOD AVE ( LEE TO CRAIN ) 415931.65515 CHICAGOLAND PAVING CONTRACTORS 2012 ADDL STREET RESURFACING 68,774.67 68,774.67 415937 PEDESTRAN SAFETY SIGNS & PVMT 415937.65515 ARTS & LETTERS LTD.LETTERS FOR SIGN FABRICATION 345.00 415937.65515 ARTS & LETTERS LTD.RED FLAG CROSSING SIGNS 560.00 905.00 416112 CHICAGO AVE. STREETSCAPE - DE 416112.65515 GREAT LAKES SOIL & ENVIRONMENT FY2012 MATERIALS TESTING 3,504.00 3,504.00 404,912.71 00420 SPEC ASSESS CAP PROJECT FUND 6365 SPECIAL ASSESSMENT 6365.65515 ACURA, INC.2012 ALLEY PAVING PROGRAM 51,567.25 6365.65515 GREAT LAKES SOIL & ENVIRONMENT FY2012 MATERIALS TESING 6,174.25 6365.65515 ACURA, INC.2012 ALLEY PAVING PROGRAM 29,440.91 87,182.41 87,182.41 00505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 7005.68205 COOK COUNTY COLLECTOR REFUNDS 28,914.97 7005.62431 GARDA CL GREAT LAKES, INC.ARMORED CAR SERVICES-OCT 2012 1,270.50 7005.65045 PRF GRAPHICS 2013 PARKING LOT PERMITS 1,315.00 7005.62431 GARDA CL GREAT LAKES, INC.ARMORED CAR SERVICES-OCT 2012 2,604.32 7005.64540 NEXTEL WIRELESS SERVICE 290.66 34,395.45 7015 PARKING LOTS & METERS 7015.64005 COMED MONTHLY INVOICE 232.19 7015.53510 COOK COUNTY DEPARTMENT OF REVE *PARKING TAX OCTOBER 2012 240.00 7015.65070 IPS GROUP, INC.MONTHLY INVOICE-IPS METER 453.70 7015.64005 COMED MONTHLY INVOICE 304.71 1,230.60 7025 CHURCH STREET GARAGE 7025.53515 MORSE, MEREDITH ACCESS CARD REFUND 25.00 40 of 411 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/27/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7025.53515 NAMKUNG, JAIME ACCESS CARD REFUND 25.00 7025.53515 TYNER, E.J.ACCESS CARD REFUND 25.00 7025.53515 TUPY, ROBERT ACCESS CARD REFUND 25.00 7025.53515 MAZIN, GEORGIA ACCESS CARD REFUND 25.00 7025.53515 GORETA, LINDA ACCESS CARD REFUND 25.00 7025.53515 FANG, JENNY ACCESS CARD REFUND 25.00 7025.53515 CURRAN, KATHLEEN ACCESS CARD REFUND 25.00 7025.53515 CROSSGROVE, DAVID ACCESS CARD REFUND 25.00 7025.53515 AUGUSTO, DAIJA BRANTE ACCESS CARD REFUND 25.00 7025.68205 E-Z KLEEN MAINTENANCE WINDOW CLEANING 355.00 7025.68205 E-Z KLEEN MAINTENANCE WINDOW WASHING-CHURCH ST GARAG 355.00 7025.53500 COOK COUNTY DEPARTMENT OF REV. *PARKING TAX OCTOBER 2012 2,793.50 7025.65050 DATAPARK USA, INC.DRIVING LANE LOOP REPAIR 350.00 4,103.50 7036 SHERMAN GARAGE 7036.62425 THYSSENKRUPP ELEVATOR ELEVATOR MAINTENANCE/REPAIRS 1,484.01 7036.62225 SERVON GROUP SHERMAN PLAZA PARKING GARAGE 3,540.00 7036.62660 INLAND AMERICAN RETAIL MANAGEM MAINTENANCE FOR COMMON AREA 7,016.41 7036.53500 COOK COUNTY DEPARTMENT OF REV. *PARKING TAX OCTOBER 2012 4,094.75 7036.53515 ANDERSON, JONAH ACCESS CARD REFUND 25.00 7036.53515 BARAJAS, SYLVIA ACCESS CARD REFUND 25.00 7036.53515 BEST, WILLIAM ACCESS CARD REFUND 25.00 7036.53515 COMPERUOLLE, TOM ACCESS CARD REFUND 25.00 7036.53515 RANDOLPH, NINAH ACCESS CARD REFUND 25.00 7036.53515 ROUDABUSH, SUSAN ACCESS CARD REFUND 25.00 7036.53515 SANSAK, BENJAMA ACCESS CARD REFUND 25.00 7036.53515 SMITH, ARCHER ACCESS CARD REFUND 25.00 7036.53515 STREITMATTER, LISA ACCESS CARD REFUND 25.00 7036.53515 VANRENGEN, DANIELLE ACCESS CARD REFUND 25.00 16,385.17 7037 MAPLE GARAGE 7037.53500 COOK COUNTY DEPARTMENT OF REVE *PARKING TAX OCTOBER 2012 3,223.25 7037.53515 XIA, NING ACCESS CARD REFUND 25.00 7037.53515 HARLANDER, JAIME ACCESS CARD REFUND 25.00 7037.53515 BRUFFEY, JENNIFER ACCESS CARD REFUND 25.00 7037.53515 AMBROZE, KIRSTEN ACCESS CARD REFUND 25.00 7037.62425 OTIS ELEVATOR COMPANY RESET ELEVATORS AFTER OUTAGE 192.70 7037.64015 NICOR ENERGY, L.L.C.MONTHLY INVOICE 83.44 7037.53510 COOK COUNTY DEPARTMENT OF REVE *PARKING TAX OCTOBER 2012 440.00 4,039.39 700506 SHERMAN GARGAE REPAIRS 700506.65515 SIMPLEX GRINNELL ALARM INSTALLATION AND SERVICE 10,273.50 700506.65515 JASCO ELECTRIC CORPORATION SHERMAN PLAZA LIGHT PROJECT.45,648.00 55,921.50 700511 COMPREHSV SIGN PACKAGE 700511.65515 URBAN WORK, LTD COMPREHENSIVE SIGN DESIGN 10,200.00 10,200.00 126,275.61 41 of 411 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/27/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 00510 WATER FUND 7100 WATER GENERAL SUPPORT 7100.65095 OFFICE DEPOT OFFICE SUPPLIES FOR FY 2012 255.55 7100.56140 ILLINOIS DEPT OF REVENUE *SALES TAX - OCTOBER 2012 3,133.00 7100.53575 FEDERAL EXPRESS CORP.SHIPPING 93.40 7100.53575 FEDERAL EXPRESS CORP.SHIPPING 93.40 7100.64540 NEXTEL WIRELESS SERVICE 208.37 3,783.72 7105 PUMPING 7105.62245 GIRARD CHEMICAL CO.BOILER WATER TREATMENT FOR 1,450.00 7105.64540 NEXTEL WIRELESS SERVICE 163.44 1,613.44 7110 FILTRATION 7110.64540 NEXTEL WIRELESS SERVICE 165.45 7110.62465 UNDERWRITERS LABORATORIES INC. 2012 LABORATORY TESTING 169.00 7110.65015 PENCCO, INC 300 TONS - HYDROFLUORSILIC 14,083.48 7110.62465 UNDERWRITERS LABORATORIES INC. 2012 LABORATORY TESTING 40.00 7110.62465 UNDERWRITERS LABORATORIES INC. 2012 LABORATORY TESTING 1,160.00 15,617.93 7115 DISTRIBUTION 7115.65055 WCT PRODUCTS TRAFFIC CONE 18" WITH 6"268.40 7115.62415 KLF TRUCKING 2012 DEBRIS HAULING & DISPOSAL 3,300.00 7115.64540 NEXTEL WIRELESS SERVICE 374.37 7115.65055 WCT PRODUCTS TRAFFIC CONE 28" WITH 4" & 6"997.50 7115.65055 WCT PRODUCTS YELLOW BARRICADE LIGHT 1,068.00 6,008.27 7120 WATER METER MAINTENANCE 7120.64540 NEXTEL WIRELESS SERVICE 86.22 7120.65070 BADGER METER, INC.2012 WATER METER PURCHASE 1,399.00 1,485.22 7125 OTHER OPERATIONS 7125.65080 HD SUPPLY WATERWORKS 6" MJ VALVE W/MEGA ACCESSORIES 1,737.00 7125.65080 HD SUPPLY WATERWORKS 4" MJ VALVE W/MEGA ACCESSORIES 3,185.00 7125.65080 HD SUPPLY WATERWORKS 8" MJ VALVE W/MEGA ACCESSORIES 1,824.00 7125.65080 HD SUPPLY WATERWORKS RUBBER VALVE BOX ADAPTOR 310.00 7125.65080 HD SUPPLY WATERWORKS VALVE BOX BOTTOM SECTION 610.00 7125.65080 HD SUPPLY WATERWORKS VALVE BOX TOP SECTION 646.50 7125.65080 HD SUPPLY WATERWORKS VALVE BOX LIDS 112.00 8,424.50 36,933.08 00513 WATER-DEPR, IMPROV & EXTENSION 733078 SCADA SYSTEM IMPROVEMENTS 733078.65515 ALLAN INTEGRATED CONTROL SYSTE SCADA SYSTEM UPGRADES 43,600.00 43,600.00 733086 2008 WATER MAIN INSTALLATION 733086.65515 GLENBROOK EXCAVATING & CONCRETE CENTRAL STREET 265,692.96 42 of 411 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/27/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 733086.65515 GLENBROOK EXCAVATING & CONCRET 2012 WATER MAIN REPLACEMENT 287,548.90 733086.65515 GLENBROOK EXCAVATING & CONCRET 2012 WATER MAIN REPLACEMENT 91.01 733086.65515 GLENBROOK EXCAVATING & CONCRET 2012 WATER MAIN REPLACEMENT 260,908.99 814,241.86 733108 ROOF-WATER TREATMENT FACILITY 733108.62140 MCGUIRE IGLESKI & ASSOCIATES ARCH SVS DOOR/ROOF REPLACEMENT 600.00 600.00 858,441.86 00515 SEWER FUND 7400 SEWER MAINTENANCE 7400.65055 WCT PRODUCTS FREIGHT CHARGES 740.00 7400.65055 WCT PRODUCTS BARRICADE TYPE 1, PLYWOOD WITH 1,843.50 7400.62415 KLF TRUCKING DEBRIS HAULING & DISPOSAL 2,430.00 7400.62461 REDZONE ROBOTICS, INC.ROBOTIC SEWER INSPECTION PILOT 9,900.00 7400.64540 NEXTEL WIRELESS SERVICE 233.67 15,147.17 15,147.17 00520 SOLID WASTE FUND 7685 REFUSE COLLECT & DISPOSAL 7685.56155 ILLINOIS DEPT OF REVENUE *SALES TAX - OCTOBER 2012 198.00 7685.68310 WELLS FARGO BANK- SWANCC SWANCC CAPITAL COSTS 5,232.15 7685.62405 WELLS FARGO BANK- SWANCC SWANCC OPERATIONS & MAINT.72,951.12 7685.62390 LAKESHORE WASTE SERVICES, LLC FY2012 CONDO REFUSE COLLECTION 31,416.67 7685.65625 H.H.H. INCORPORATED PURCHASE YARD WASTE STICKERS 4,260.00 114,057.94 7695 YARD WASTE COLLECTION 7695.62415 GROOT RECYCLING & WASTE SERVIC FY2012 YARD WASTE COLLECTION 65,886.00 7695.62415 GLENVIEW TRANSFER STATION REFUSE RECYCLING DISPOSAL 90.53 65,976.53 180,034.47 00600 FLEET SERVICES 7705 GENERAL SUPPORT 7705.64540 NEXTEL WIRELESS SERVICE 108.42 7705.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 10.66 119.08 7710 MAJOR MAINTENANCE 7710.65060 GOLF MILL FORD BRAKE JOB #814 348.10 7710.65060 GOLF MILL FORD INSULATOR #814 30.64 7710.65060 GOLF MILL FORD WHEEL ASSYM.265.86 7710.65060 GOLF MILL FORD WIPER MOTOR #22 154.71 7710.65060 GOLF MILL FORD TRANS REPAIR #43 3,013.53 7710.65060 GOLF MILL FORD OUTSIDE REPAIR #58 96.00 7710.65060 GOLF MILL FORD OUTSIDE REPAIR #49 96.00 7710.65060 GOLF MILL FORD NEW KEYS #107 248.00 7710.65060 INTERSTATE BATTERY OF NORTHERN VEHICLE & EQUIPMENT BATTERY 429.28 7710.65060 INTERSTATE BATTERY OF NORTHERN VEHICLE & EQUIPMENT BATTERY 30.58 43 of 411 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/27/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.65060 INTERSTATE BATTERY OF NORTHERN VEHICLE & EQUIPMENT BATTERY 192.80 7710.65060 INTERSTATE BATTERY OF NORTHERN 8 BATTERIES 1,087.60 7710.65035 PALATINE OIL COMPANY, INC 7008 GALS. DIESEL 24,853.17 7710.65035 PALATINE OIL COMPANY, INC FUEL PURCHASES 25,347.61 7710.65035 PALATINE OIL COMPANY, INC FUEL PURCHASES 23,467.75 7710.65065 WENTWORTH TIRE SERVICE NEW TIRE PURCHASE 625.64 7710.65065 WENTWORTH TIRE SERVICE NEW TIRE PURCHASE 125.00 7710.65065 WENTWORTH TIRE SERVICE NEW TIRE PURCHASE 844.18 7710.65065 WENTWORTH TIRE SERVICE NEW TIRE PURCHASE 1,217.39 7710.65065 WENTWORTH TIRE SERVICE NEW TIRE PURCHASE 1,410.22 7710.65065 WENTWORTH TIRE SERVICE NEW TIRE PURCHASE 149.50 7710.65065 WENTWORTH TIRE SERVICE 14 NEW TIRES 3,873.46 7710.65060 WIRFS INDUSTRIES INC.FIRE EQUIPMENT ANNUAL INSPECTION 8,696.10 7710.65060 WIRFS INDUSTRIES INC.FIRE EQUIPMENT ANNUAL INSPECTION 2,721.62 7710.65060 A & A TRANSMISSION CORP.OUTSIDE REPAIR #2001 608.20 7710.65060 A & A TRANSMISSION CORP.OUTSIDE REPAIR #2001 U.C.373.18 7710.65060 AETNA TRUCK PARTS, INC.FILTERS & IGN. SWITCH 136.77 7710.65060 AETNA TRUCK PARTS, INC.FILTERS & HOSE 223.32 7710.65060 AETNA TRUCK PARTS, INC.LED BEACON 76.54 7710.65060 ALLTECH AUTO INC.OUTSIDE BODY REPAIR #60 767.20 7710.65060 SUNNYSIDE PARTS WAREHOUSE RETURNED PARTS 228.49- 7710.65060 BILL'S AUTO & TRUCK REPAIR WHEEL CHAIR LIFT REPAIR 645.52 7710.65060 CARQUEST EVANSTON BRAKE ROTOR RETURN 74.08- 7710.65060 CARQUEST EVANSTON HALOGEN SEALED BEAM RETURN 22.36- 7710.65035 PALM PETROLEUM, LLC HEAVY DUTY ANTIFREEZE 715.00 7710.65035 PALM PETROLEUM, LLC RV-50 ANTIFREEZE 233.75 7710.65065 POMP'S TIRE SERVICE, INC.RECAP TIRES 659.69 7710.65065 POMP'S TIRE SERVICE, INC.TIRES 791.36 7710.65060 REGIONAL TRUCK EQUIPMENT CO. I TOOL BOX #916 262.50 7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO #24 BODY REPAIR 2,355.70 7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO BRINKS TRUCK REPAIR 3,736.00 7710.65060 SPEX HAND WASH - 1235 DODGE 15 CAR WASHES 132.00 7710.65060 SPEX HAND WASH - 1235 DODGE 15 CAR WASHES 140.00 7710.65060 SPEX HAND WASH - 1235 DODGE 15 CAR WASHES 178.00 7710.65060 SPEX HAND WASH - 1235 DODGE 15 CAR WASHES 140.00 7710.65060 SPRING ALIGN CENTER BOLTS 20.00 7710.65060 STANDARD EQUIPMENT COMPANY OUTSIDE REPAIR #661 1,038.76 7710.65060 STANDARD EQUIPMENT COMPANY VALVE, MANUAL TIPPER 1,569.97 7710.65060 STANDARD EQUIPMENT COMPANY 2 TORQUE ARMS 386.60 7710.65060 STANDARD EQUIPMENT COMPANY DRIVE CHAIN #661 37.36 7710.65060 STANDARD EQUIPMENT COMPANY OUTSIDE REPAIR #667 666.00 7710.65060 STANDARD EQUIPMENT COMPANY ASSYM. HYDROLIC TUBE 114.01 7710.65060 SUNNYSIDE PARTS WAREHOUSE BRAKE PARTS 162.72 7710.65060 SUNNYSIDE PARTS WAREHOUSE FRONT PADS 105.56 7710.65060 TERMINAL SUPPLY CO.SHRINK TUBING 246.52 7710.65060 TERMINAL SUPPLY CO.CIRCUIT BREAKERS 242.58 7710.65060 WANCO INC.BATTERY HOLD DOWNS #157 119.50 7710.65060 WANCO INC.BATTERY HOLD DOWNS 104.00 7710.65060 WEST SIDE TRACTOR OUTSIDE REPAIR #680 5,148.23 7710.65060 WEST SIDE TRACTOR OUTSIDE REPAIR #659 656.09 44 of 411 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/27/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.65060 WEST SIDE TRACTOR OUTSIDE REPAIR #650 2,418.07 7710.65060 WEST SIDE TRACTOR LATCH #681 58.93 7710.65060 WEST SIDE TRACTOR CORE RETURN 200.00- 7710.65060 WEST SIDE TRACTOR 2 FLASHERS 132.63 7710.65060 WHOLESALE DIRECT INC LED LIGHTS (FIRE)227.68 7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTS & SIRENS 8,211.90 7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTS & SIRENS 7,483.10 7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTS & SIRENS 1,604.80 7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTS & SIRENS 473.00 7710.65060 CARQUEST EVANSTON HEADLAMP RING 24.06 7710.65060 CARQUEST EVANSTON AIR FILTERS 11.30 7710.65060 CARQUEST EVANSTON AIR FILTERS 69.60 7710.65060 CARQUEST EVANSTON TRANS FILTER 36.72 7710.65060 CARQUEST EVANSTON HI-POP OIL FILTERS 37.40 7710.65060 CARQUEST EVANSTON HI-POP OIL FILTERS 11.82 7710.65060 CARQUEST EVANSTON AIR FILTERS 9.10 7710.65060 CARQUEST EVANSTON AIR FILTERS 321.42 7710.65060 CARQUEST EVANSTON GASOLINE INJECTION CLEANER 12.49 7710.65060 CARQUEST EVANSTON HI-POP OIL FILTERS 21.08 7710.65060 CARQUEST EVANSTON AIR BRAKE TUBING 13.00 7710.65060 CARQUEST EVANSTON SPLIT LOOM 12.00 7710.65060 CARQUEST EVANSTON BRAKE HARDWARE KIT 6.65 7710.65060 CARQUEST EVANSTON CARB. CLEANER 40.68 7710.65060 CARQUEST EVANSTON OIL FILTERS 60.24 7710.65060 FULL THROTTLE MARINE, INC.WATERCRAFT MAINTENENCE & REPAI 891.28 7710.65060 FULL THROTTLE MARINE, INC.WATERCRAFT MAINTENENCE & REPAI 5,563.39 7710.65045 ILLINOIS SECRETARY OF STATE *TITLE TRANSFER POLICE VEHICLE 105.00 7710.65060 GOLF MILL FORD AXEL 311.84 7710.65060 GOLF MILL FORD P/S WINDOW SWITCH #86 101.66 7710.65060 GOLF MILL FORD BLOWER ROTOR #504 131.84 7710.65060 GOLF MILL FORD INSULATORS 195.44 7710.65060 GOLF MILL FORD REAR AXEL REPAIR #67 281.00 7710.65060 GOLF MILL FORD AIRBAG LIGHTS 43.72 7710.65060 GOLF MILL FORD SEATBELT EXTENDER .12 7710.65060 GOLF MILL FORD BRAKE LIGHT SWITCH #40 17.56 7710.65060 GOLF MILL FORD STEERING BUSHING #23 6.28 7710.65060 GOLF MILL FORD CABLE ASSYM.59.25 7710.65060 CARQUEST EVANSTON AIR FILTER RETURNS 48.96- 7710.65060 CATCHING FLUIDPOWER INC.FILTER ELEMENT 123.43 7710.65060 CATCHING FLUIDPOWER INC.HYDROLIC HOSE 233.22 7710.65060 CHICAGO INTERNATIONAL TRUCKS, OUTSIDE REPAIR #954 4,960.73 7710.65060 CHICAGO INTERNATIONAL TRUCKS, OUTSIDE REPAIR #449 4,409.18 7710.65060 CHICAGO INTERNATIONAL TRUCKS, OUTSIDE REPAIR #954 911.68 7710.65060 CHICAGO INTERNATIONAL TRUCKS, BRAKE CALIPERS #317 1,321.34 7710.65060 CHICAGO INTERNATIONAL TRUCKS, BRAKE JOB #317 561.99 7710.65060 CHICAGO INTERNATIONAL TRUCKS, FUEL TANK #717 1,352.20 7710.65060 CHICAGO INTERNATIONAL TRUCKS, FUEL TANK GAUGE #717 138.88 7710.65060 CHICAGO INTERNATIONAL TRUCKS, NUTS #317 80.96 7710.65060 CHICAGO INTERNATIONAL TRUCKS, RUBBER BRAKE LINE 184.26 7710.65060 CHICAGO INTERNATIONAL TRUCKS, AIR BAG SPRING #317 446.18 45 of 411 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/27/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.65060 CHICAGO INTERNATIONAL TRUCKS, BRAKE PADS #717 259.11 7710.65060 CHICAGO INTERNATIONAL TRUCKS, AIR BAG SPRING 269.42 7710.65060 CHICAGO INTERNATIONAL TRUCKS, ROTOR #717 282.77 7710.65060 CHICAGO INTERNATIONAL TRUCKS, DISC PADS RETURN 202.90- 7710.62340 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 173.56 7710.62355 CINTAS #22 WEEKLY UNIFORM SERVICE 120.25 7710.62355 CINTAS #22 WEEKLY UNIFORM SERVICE 120.25 7710.62355 CINTAS #22 WEEKLY UNIFORM SERVICE 120.25 7710.62355 CINTAS #769 WEEKLY MAT SERVICE 152.90 7710.62355 CINTAS #769 WEEKLY MAT SERVICE 152.90 7710.62355 CINTAS #769 WEEKLY MAT SERVICE 152.90 7710.65035 CITY WELDING SALES & SERVICE WELDING GAS CYLINDERS 81.48 7710.65060 CUMBERLAND SERVICENTER SENSOR COOLANT 48.84 7710.65060 CUMBERLAND SERVICENTER FUEL TANK SENSOR 392.12 7710.65060 CUMBERLAND SERVICENTER REBUILD/REPAIR CAN LIFT 1,336.49 7710.65060 CUMBERLAND SERVICENTER FUEL TANK #716 1,503.04 7710.65060 CUMBERLAND SERVICENTER FUEL TANK 1,503.04 7710.65060 CURRIE MOTORS 7 FLOOR MATS/CARGO NETS 1,999.61 7710.65060 DOUGLAS TRUCK PARTS SPOTLIGHT 102.41 7710.62245 DOUGLAS TRUCK PARTS FLOOR JACK REPAIR 1,017.00 7710.65060 DUECO, INC.LATCH ROTARY 41.11 7710.65060 DOUGLAS TRUCK PARTS LATCH ASSYM.16.65 7710.65060 DUECO, INC.LATCH T-HANDLE 60.89 7710.65060 EVANSTON CAR WASH & DETAIL CEN 6 CAR WASHES 52.00 7710.65060 FASTENAL COMPANY BOLTS 142.99 7710.65060 FLINK COMPANY RUBBER DEFLECTOR FOR PLOW 373.72 7710.65060 FREEWAY FORD TRUCK SALES FUEL TANK STRAPS #583 308.93 7710.65060 GOLF MILL FORD CORE RETURN 35.00- 7710.65060 GRAINGER, INC., W.W.BALL VALVE 18.42 7710.65060 GRAINGER, INC., W.W.WORK LIGHT BULBS 72.36 7710.65060 GROVER WELDING COMPANY PIVOT BAR REPAIR #542 165.00 7710.65060 GROVER WELDING COMPANY WELDING REPAIR #575 2,974.69 7710.65060 INLAND POWER GROUP FILTER KIT 52.67 7710.65035 INLAND POWER GROUP BULK TRANS. FLUID 1,690.00 7710.65060 INTERSTATE BATTERY OF NORTHERN BATTERY CORE CREDIT 240.00- 7710.65060 INTERSTATE BATTERY OF NORTHERN CORE RETURN 40.00- 7710.65060 INTERSTATE BATTERY OF NORTHERN CORE RETURN 80.00- 7710.65060 K M INTERNATIONAL 2 THERMOPILS #630 182.71 7710.65060 LEACH ENTERPRISES, INC.TAPER ROLLER BRUSH 34.88 7710.65060 LEACH ENTERPRISES, INC.BRAKE PADS #317 89.01 7710.65060 LEACH ENTERPRISES, INC.AIR DRYER PART 138.26 7710.65060 LEACH ENTERPRISES, INC.3 AIR GOVENORS 36.00 7710.62240 METRO TANK AND PUMP COMPANY FUEL PUMP REPAIR 1,069.00 7710.65060 MONROE TRUCK EQUIPMENT FLOW METER 399.15 7710.65060 NORTH SHORE TOWING TOW & HOOK CREDIT 75.00- 7710.65060 NORTH SHORE TOWING #43 TOW 95.50 7710.65060 NORTH SUBURBAN AUTO SUPPLY WIPER ARM #928 26.89 7710.65060 NORTH SUBURBAN AUTO SUPPLY CORROSION PREVENTATIVE 66.21 7710.65060 P & G KEENE ELECTRICAL REBUILT ALTERNATOR 180.00 7710.65060 P & G KEENE ELECTRICAL STARTER #945 205.00 46 of 411 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/27/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.65060 P & G KEENE ELECTRICAL STARTER #589 215.00 183,096.06 183,215.14 00601 EQUIPMENT REPLACEMENT FUND 7780 VEHICLE REPLACEMENTS 7780.62375 UNITED RENTALS ROLLER RENTAL 2,588.60 2,588.60 2,588.60 00605 INSURANCE FUND 7801 EMPLOYEE BENEFITS 7801.57230 KISS, ROSEMARY REFUND-OVERPYMNT INSURANCE 505.84 505.84 505.84 00700 FIREFIGHTERS PENSION FUND 8000 FIREFIGHTERS' PENSION 8000.61755 ILLINOIS PUBLIC PENSION FUND A *MEMBERSHIP FEES 775.00 8000.61755 NORTHWESTERN MEMORIAL PHYSICIA *CHART REVIEW 817.50 8000.61755 BURKE BURNS & PINELLI, LTD.*LEGAL FEES 8,147.67 8000.61755 NORTHERN TRUST COMPANY *INVESTMENT FEE 3,638.88 13,379.05 13,379.05 2,967,703.51TOTAL 47 of 411 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT Supplemental Bills List Attachment Insurance Various Various Worker's Comp 24,603.25 Various Various Casualty Loss 8,615.50 Various Various Worker's Comp 5,207.41 Various Various Casualty Loss 964.24 39,390.40 NSP2 5086.62486 Chicago Title and Trust Acquisition 739 N Dobson 44,000.00 44,000.00 Parking 7005.65507 Chicago Title and Trust Purchase of 1229 Chicago Avenue 1,000.00 1,000.00 Sewer 7580.68305 IEPA Loan Disbursement Sewer Imp 66,000.24 7618.68305 IEPA Loan Disbursement Sewer Imp 219,012.81 7605.68305 IEPA Loan Disbursement Sewer Imp 307,636.02 7622.68305 IEPA Loan Disbursement Sewer Imp 165,695.83 7623.68305 IEPA Loan Disbursement Sewer Imp 291,948.30 7525.68305 IEPA Loan Disbursement Sewer Imp 317,397.49 1,367,690.69 1,452,081.09 Grand Total 4,419,784.60 Prepared by Date Approved by Date CITY OF EVANSTON BILLS LIST PERIOD ENDING 11/27/2012 48 of 411 For City Council meeting of November 26, 2012 Item A3.1 Business of the City by Motion: Civic Center Washroom Renovation Project For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Douglas J. Gaynor, Director, Parks, Recreation & Community Services Paul D’Agostino, Superintendent Parks/Forestry & Facilities Stefanie Levine, Assistant Superintendent Parks/Forestry & Facilities Subject: Contract Award Recommendation to G.A. Johnson & Son for the 2012 Washroom Renovation Project at the Lorraine H. Morton Civic Center, Bid #12-137 Date: November 26, 2012 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract for the 2012 Washroom Renovation Project at the Lorraine H. Morton Civic Center with G.A. Johnson & Son located at 828 Foster Street, Evanston, Illinois 60201, in the amount of $ 284,880.00. Funding Source: FY 2012 CIP Account No. 415175: $530,000 FY 2013 CIP Account No. 415175 (pending): $145,000 Total: $675,000 Summary: The men’s washrooms at the LHMCC are not accessible to the disabled as they are constructed on raised floors. Additionally, no publicly available women’s washroom exists on the building’s first floor. As a result these washrooms do not meet minimum standards of the Americans with Disabilities Act (ADA). As washroom renovation requires the expertise of architectural and multiple engineering disciplines, the City hired Behles + Behles, a consulting firm, to help correct this deficiency in spring 2012. Due to funding limitations, the project was broken out into two phases. Design documents to renovate the fourth and third floor men’s washrooms (phase 1) were prepared by Behles + Behles in summer/fall 2012. Design work to renovate the second and first floor men’s and women’s washrooms (phase 2) will be performed in the future as funding permits. Memorandum 49 of 411 On October 18, 2012 the City issued bid documents for the phase 1 project and on November 13, 2012 the City received ten (10) bids. Bid results were as follows: After bids were opened and publicly read, the apparent low bidder, ATP Enterprises Group Inc. (ATP), contacted staff. ATP indicated they had made significant errors in their pricing and subsequently requested to be withdrawn from consideration for award (see attached letter from ATP). Based on the clear gap in pricing between ATP and all other bidders and the anticipated complications award to an underpriced contractor would create, staff supports this request and does not recommend award to ATP. G.A. Johnson & Son, an Evanston Based Business (EBE), has provided a bid within 5% of Chicagoland Building Contractor’s (second apparent low bidder) bid. Based on the City’s local preference policy, staff therefore recommends approval of this project to G.A. Johnson & Son for the lump sum amount of $284,880.00. G.A. Johnson & Son has successfully performed numerous construction projects for the City of Evanston over the past five years. G.A. Johnson & Son is in compliance with the City’s M/W/EBE goals (please see attached memorandum for additional information). A breakdown of CIP account 415175 is as follows: Account Summary CIP Account. No. 415175 (FY 2012 and FY 2013) $675,000.00 Encumbrances / expenditures to date* -$306,914.86 Recommended bid award -$284,880.00 Balance Remaining $83,205.14 Contractor Base Bid ATP Enterprises Group, Inc., 400 Central Avenue, Suite 250, Northfield, Illinois 60093 $198,925.00 Chicagoland Building Contractors Inc., 3N232 Rohlwing Road, Addison, Illinois 60101 $272,000.00 Best Construction Inc., 1730 Wallace Ave., Unit A -200, St. Charles, Illinois 60174 $277,000.00 G. A. Johnson & Son, 828 Foster Street, Evanston, Illinois 60201 $284,880.00 Manusos General Contracting, Inc., 91 Christopher Way, Fox Lake, Illinois 60020 $311,311.00 Camosy Construction, 43451 N. US Hwy 41, Zion, Illinois 60099 $315,000.00 D. Kersey Construction Co., 4130 Timberlane Drive, Northbrook, Illinois 60062 $318,426.00 Central Lakes Construction Co., Inc., 749 Pinecrest Drive, Prospect Heights, Illinois 60070 $321,326.00 Outlook Design & Construction, Inc., 47 W. Polk Street, #205, Chicago, Illinois 60605 $325,390.00 Tyler Lane Construction, Inc., 4200 W. Victoria St., Chicago, 60646 $377,915.00 50 of 411 * Encumbrances/expenditures to date include fire pump replacement, ceiling tile/lighting replacements, phase 1 washroom design, HVAC repairs and a variety of small improvement projects and furniture purchases throughout the building. Pending construction contingencies, the remaining balance will be used to perform phase 2 design services for the washroom renovation project as well as make ongoing building repairs. Construction of this project is scheduled to begin in December 2012. The current substantial completion deadline is April 15, 2013. ------------------------------------------------------------------------------------- Attachments: ATP Letter M/W/EBE Memo 51 of 411 52 of 411 Bid No. 12-137, 2012 Washroom Renovation Project at the Lorraine H. Morton Civic Center, M/W/EBE Compliance Approval, G. A. Johnson & Son, 11-20-12 To: Douglas Gaynor, Director Parks, Recreation & Community Services Paul D’Agostino, Superintendent Parks/Forestry & Facilities Stephanie Levine, Assistant Superintendent Parks/Forestry & Facilities From: Joseph McRae, Deputy City Manager Subject: Bid No. 12-137, 2012 Washroom Renovation Project at the Lorraine H. Morton Civic Center Date: November 20, 2012 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to Bid No. 12-137, 2012 Washroom Renovation Project at the Lorraine H. Morton Civic Center, G. A. Johnson & Son, an Evanston Based Enterprise, is found to be in compliance with the goal. G. A. Johnson & Son’s total base bid is $284,880.00. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE G. A Johnson & Son, 828 Foster Street, Evanston, IL 60201 Renovations $284, 880.00 100% X Total M/W/EBE $284,880.00 100% Cc: Martin Lyons, Assistant City Manager/CFO Jewell Jackson, Purchasing & Contracts Manager Memorandum 53 of 411 Page 1 of 3 For City Council meeting of November 26, 2012 Item A3.2 Business of the City by Motion: Purchase of Server and IT Storage Hardware For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Marty Lyons, Administrative Services Director Jose Calderon, Information Technology Division Manager Subject: Purchase of Single Source Hardware and Installation Services from Dell, Inc. Date: November 26, 2012 Recommended Action: Staff recommends City Council approve the purchase of server and storage hardware, licensing and related installation services from Dell, Inc., One Dell Way, Round Rock, TX, in the amount of $138,149.96 to consolidate the City’s existing server infrastructure to a more modern and sustainable virtual server solution. This is a single source purchase to maintain continuity and compatibility with the City’s current network and technology infrastructure. Funding Source: Funding is provided in account 1932.65555 – IT Personal Computer Equipment. Fiscal Year (FY) 2012 has a budget of $210,000. Cost in FY 2012 will be $69,996.45. Remaining balance will be incurred in FY 2013. FY 2013 has a total budget of $285,000. Cost in FY 2013 will be $68,153.51. Summary: Because of the tight budget conditions of the past four years, existing server infrastructure has not been replaced at recommended “best practice” intervals to ensure system longevity. The City currently has 32 physical servers, 80% of which are more than five years old, and 60 virtual servers that rely on Virtual Iron as their virtualization management software. Virtual Iron was purchased by Oracle in 2009 and has an uncertain future. Oracle has announced that the software will not be updated or developed beyond its current state and has suspended sales to new customers. The proposed purchase includes three servers with VMware licensing, one 43 TB (terabyte) storage array, two 10GB (gigabyte) network switches and related installation services to support an updated virtual server system that will allow for consolidation of Memorandum 54 of 411 Page 2 of 3 the City’s current server infrastructure in a more modern and sustainable virtual environment. The storage component replaces an existing SAN (storage area network) that is five years old, is no longer covered under manufacturer support and has reached the end of its useful life. The new system will run on the VMware platform. VMware is the market leader in virtualization software. Server virtualization allows for more than one server to operate on the same piece of hardware, reducing the number of physical servers that need to be purchased and maintained. Server virtualization uses a software application (VMware) to divide one physical server into multiple isolated virtual environments. Under the proposed solution, three physical servers would have the capacity to virtually run the 32 physical servers and 60 virtual servers that the City currently maintains. IT plans to migrate or retire all 60 existing virtual servers and to migrate at least 10 of the existing physical servers to the new virtual environment. A virtual platform also allows for a seamless transition to a more cloud-based infrastructure model in the future. The new solution is modular and allows for better managed replacement of components over time. Individual components can be added or changed out to replace old parts or to expand capacity over time. Staff time is maximized by reducing the number of machines that need routine updates and maintenance, reducing the number of physical components that can fail and then need replacing, and reducing the number of support contracts that need to be managed and renewed every year. This environment allows for the ability to migrate active systems from one device to another without having to shut them down, reducing system downtime. Running fewer physical servers also significantly reduces energy requirements by lowering the amount of electricity required to power devices and potentially decreasing space requirements and cooling needs in the City’s data center. The purchase includes the following components and their costs (quotations are attached): Item Cost Storage – One 43 TB EqualLogic PS6510X storage array 56,153.51 Servers and VMware licensing – Three PowerEdge R720 Servers with vSphere and VMware ESXi; One vCenter management license. 46,164.33 Switches – Two Force10 network switches 23,832.12 Installation Services – Five days* 12,000.00 Total Cost $138,149.96 *Installation is a not to exceed amount for all hardware listed. The proposed new infrastructure is critical to the ongoing support of large enterprise/ city-wide applications such as document management and financial/HR management. With the anticipated implementation of a new financial and HR system, it is critical that that we provide an environment capable of supporting these types of large applications in a reliable manner. The current financial/HR system’s hardware is 10 years old and no longer supported by the manufacturer. The new proposed infrastructure would easily 55 of 411 Page 3 of 3 accommodate a new finance/HR software solution which will be brought to Council on December 10, 2012. As the new document management system that was approved at the November 12, 2012 Council meeting is expanded to other departments, storage needs will increase dramatically. Staff anticipates that this new infrastructure is scalable enough to support the City’s server infrastructure needs for the next 5 to 7 years. This purchase will be a single source with Dell, Inc. to maintain continuity and compatibility with current network and technology infrastructure as well as to leverage the City’s existing relationship with Dell’s service and support. Dell is a recognized global leader in hardware and support. The Western States Contracting Alliance (WSCA) provides pricing via a “Lead State” cooperative solicitation model. The above pricing is at or below WSCA-negotiated rates. Alternatives: Continue to purchase physical servers on an as-needed basis and/or slowly move to a virtual environment through piecemeal purchases and migrations. This is costly and does not take advantage of volume discounting that is leveraged by one large purchase. It is also difficult and time consuming for staff to continue to maintain a disparate infrastructure. This could result in more service interruptions to various City operations that run on this infrastructure. ------------------------------------------------------------------------------------- Attachments: Quotes from Dell MWEBE Memo/Waiver 56 of 411 Quote Summary QUOTATION Quote #:636967509 Customer #: 004715079 Contract #: 45ABZ CustomerAgreement #: 090701.02 Quote Date: 11/14/2012 Date: 11/14/2012 Customer Name:CITY OF EVANSTON Thanks for choosing Dell! Your quote is detailed below; please review the quote for product and informational accuracy. If you find errors or desire certain changes please contact your sales professional as soon as possible. Sales Professional Information SALES REP: STEVE TOMICH PHONE: 1800 - 2743355 Email Address: Steve_Tomich@Dell.com Phone Ext: 82918 GROUP: 1 QUANTITY: 1 SYSTEM PRICE: $56,153.51 GROUP TOTAL: $56,153.51 Base Unit Dell EqualLogic PS6510X, 10Gbe, High Performance, High density, 10K SAS Drives (224-7571) 1 43.2TB capacity, 10K SAS, 48x 900GB, Dual Controller (342-4826) 1 EqualLogic array may not be returned (468-8817) 1 Synchronous and Point-in-Time Replication (468-7110) 1 Snaps/Clones with integration for MS SQL, Exchange, Hyper V and VMware (468-7155) 1 SAN HQ multi group monitoring software (468-7156) 1 ProSupport : 7x24 HW / SW Tech Support and Assistance , 3 Year (907-5212) 1 MISSION CRITICAL PACKAGE: Enhanced Services, 3 Year (907-5238) 1 EqualLogic Advanced Software Warranty and Service,7x24 Access,3 Year (908- 8539) 1 Dell Hardware Limited Warranty Initial Year (968-4781) 1 Dell Hardware Limited Warranty Extended Year (968-4782) 1 Mission Critical Package: 4-Hour 7x24 On-Site Service with Emergency Dispatch, Initial Year (968-4815) 1 Mission Critical Package: 4-Hour 7x24 On-Site Service with Emergency Dispatch, 2 Year Extended (968-4818) 1 Dell ProSupport. For tech support, visit http://support.dell.com/ProSupport or call 1-800-945-3355 (989-3439) 1 Remote Implementation of a Dell Equallogic Array (961-3859) 1 Proactive Maintenance Service Declined (926-2979) 1 EqualLogic Reference Architecture,S4810,PS6510,up to 3 arrays (995-7189) 1 On-Site Installation Declined (900-9997) 1 SOFTWARE & ACCESSORIES GROUP TOTAL: $0.00 Product Quantity Unit Price Total Dell Education Services - No EqualLogic Training Requested - visit www. Learndell.com (994-3849) 1 $0.00 $0.00 file:///C|/Users/jcalderon/Desktop/quotes/Quote_636967509.html (1 of 2) [11/19/2012 10:47:48 AM] 57 of 411 Quote Summary *Total Purchase Price: $56,153.51 Product Subtotal: $56,153.51 Tax:$0.00 Shipping & Handling:$0.00 State Environmental Fee:$0.00 Shipping Method:LTL 5 DAY OR LESS (* Amount denoted in $) Statement of Conditions The information in this document is believed to be accurate. However, Dell assumes no responsibility for inaccuracies, errors, or omissions, and shall not be liable for direct, indirect, special, incidental, or consequential damages resulting from any such error or omission. Dell is not responsible for pricing or other errors, and reserves the right to cancel orders arising from such errors. Dell may make changes to this proposal including changes or updates to the products and services described, including pricing, without notice or obligation. This proposal is not intended to create a contractual relationship. Unless expressly agreed otherwise in a writing signed by the parties, all orders by CITY OF EVANSTON for Dell products and services shall be subject to Dell's Terms and Conditions of Sale-Direct, which can be found atwww.dell.com/terms, and which incorporate Dell's U.S. Return Policy, at www.dell.com/returnpolicy#total . Please read those terms carefully and in their entirety, and note in particular that Dell EqualLogic and EqualLogic-branded products, Dell|EMC and EMC-branded products, PowerVault ML6000 tape libraries, non-Dell-branded enterprise products, enterprise software, and customized hardware or software products may not be returned at any time. Orders also shall be subject to the terms of any applicable service contract(s), which can be found at www.dell.com/servicecontracts. All information supplied to CITY OF EVANSTON for the purpose of this proposal is to be considered confidential information belonging to Dell. About Dell Dell Inc. (NASDAQ: DELL) listens to customers and delivers innovative technology and services they trust and value. Uniquely enabled by its direct business model, Dell is a leading global systems and services company and No. 34 on the Fortune 500. For more information, visit www.dell.com. Privacy Policy Dell respects your privacy. Across our business, around the world, Dell will collect, store, and use customer information only to support and enhance our relationship with your organization, for example, to process your purchase, provide service and support, and share product, service, and company news and offerings with you. Dell does not sell your personal information. For a complete statement of our Global Privacy Policy, please visit dell.com/privacy. file:///C|/Users/jcalderon/Desktop/quotes/Quote_636967509.html (2 of 2) [11/19/2012 10:47:48 AM] 58 of 411 Quote Summary QUOTATION Quote #:636967502 Customer #: 004715079 Contract #: 45ABZ CustomerAgreement #: 090701.02 Quote Date: 11/14/2012 Date: 11/14/2012 Customer Name:CITY OF EVANSTON Thanks for choosing Dell! Your quote is detailed below; please review the quote for product and informational accuracy. If you find errors or desire certain changes please contact your sales professional as soon as possible. Sales Professional Information SALES REP: STEVE TOMICH PHONE: 1800 - 2743355 Email Address: Steve_Tomich@Dell.com Phone Ext: 82918 GROUP: 1 QUANTITY: 2 SYSTEM PRICE: $13,720.25 GROUP TOTAL: $27,440.50 Base Unit PowerEdge R720 (225-2133) 1 Mission Critical Package: 4-Hour 7x24 On-Site Service with Emergency Dispatch, 2 Year Extended (936-4573) 1 ProSupport: 7x24 HW / SW Tech Support and Assistance, 3 Year (936-4613) 1 Dell Hardware Limited Warranty Plus On Site Service Extended Year (939-2678) 1 Dell Hardware Limited Warranty Plus On Site Service Initial Year (939-2768) 1 Mission Critical Package: 4-Hour 7x24 On-Site Service with Emergency Dispatch, Initial Year (988-9221) 1 Dell ProSupport. For tech support, visit http://support.dell.com/ProSupport or call 1-800-945-3355 (989-3439) 1 MISSION CRITICAL PACKAGE: Enhanced Services, 3 Year (996-8019) 1 On-Site Installation Declined (900-9997) 1 PowerEdge R720 Shipping (331-4437) 1 Risers with up to 6, x8 PCIe Slots + 1, x16 PCIe Slot (331-4440) 1 Broadcom 57810 Dual Port 10Gb Direct Attach/SFP+ Low Profile Network Adapter (430-4422) 1 SFP+, Short Range, Optical Tranceiver, LC Connector, 10Gb and 1Gb compatible (330-8723) 1 SFP+, Short Range, Optical Tranceiver, LC Connector, 10Gb and 1Gb compatible (330-8723) 1 Broadcom 57810 Dual Port 10Gb Direct Attach/SFP+ Network Adapter (430- 4421) 1 VFlash, 8GB SD Card for iDRAC Enterprise (342-1413) 1 iDRAC7 Enterprise (421-5339) 1 Broadcom 5720 QP 1Gb Network Daughter Card (430-4418) 1 3.5" Chassis with up to 8 Hard Drives (342-3587) 1 Bezel (318-1375) 1 Performance BIOS Setting (330-3492) 1 Diskless Configuration (No RAID, No Controller) (331-4378) 1 Embedded SATA (341-3933) 1 Intel Xeon E5-2660 2.20GHz, 20M Cache, 8.0GT/s QPI, Turbo, 8C, 95W, Max Mem 1600MHz (317-9593) 1 Heat Sink for PowerEdge R720 and R720xd (331-4508) 1 file:///C|/Users/jcalderon/Desktop/quotes/Quote_636967502.html (1 of 4) [11/19/2012 10:47:11 AM] 59 of 411 Quote Summary DIMM Blanks for Systems with 2 Processors (317-8688) 1 Intel Xeon E5-2660 2.20GHz, 20M Cache, 8.0GT/s QPI, Turbo, 8C, 95W (317- 9607) 1 Heat Sink for PowerEdge R720 and R720xd (331-4508) 1 16GB RDIMM, 1600 MT/s, Standard Volt, Dual Rank, x4 Data Width (317-9640) 16 1600 MHz RDIMMS (331-4424) 1 Performance Optimized (331-4428) 1 No Hard Drive (341-9160) 1 Electronic System Documentation and OpenManage DVD Kit for R720 and R720xd (331-5914) 1 DVD ROM, SATA, INTERNAL (313-9092) 1 ReadyRails Sliding Rails With Cable Management Arm (331-4433) 1 Dual, Hot-plug, Redundant Power Supply (1+1), 750W (331-4605) 1 Power Cord, NEMA 5-15P to C13, 15 amp, wall plug, 10 feet / 3 meter (310- 8509) 2 Internal Dual SD Module (331-4441) 1 2GB SD Card For RIPS (342-1627) 1 2GB SD Card For RIPS (342-1627) 1 Enable Redundant SD Cards (468-4612) 1 No OS, No Utility Partition (421-2869) 1 No Media Required (421-5736) 1 vSphere Standard v5.x Lic 2CPU/64GB vRAM, Emb Image,1Y Sub w/Dwngrd Rights (421-7684) 1 VMware ESXi v5.0U1 Embedded Image on Flash Media (421-8624) 1 GROUP: 2 QUANTITY: 1 SYSTEM PRICE: $18,723.83 GROUP TOTAL: $18,723.83 Base Unit PowerEdge R720 (225-2133) 1 Mission Critical Package: 4-Hour 7x24 On-Site Service with Emergency Dispatch, 2 Year Extended (936-4573) 1 ProSupport: 7x24 HW / SW Tech Support and Assistance, 3 Year (936-4613) 1 Dell Hardware Limited Warranty Plus On Site Service Extended Year (939-2678) 1 Dell Hardware Limited Warranty Plus On Site Service Initial Year (939-2768) 1 Mission Critical Package: 4-Hour 7x24 On-Site Service with Emergency Dispatch, Initial Year (988-9221) 1 Dell ProSupport. For tech support, visit http://support.dell.com/ProSupport or call 1-800-945-3355 (989-3439) 1 MISSION CRITICAL PACKAGE: Enhanced Services, 3 Year (996-8019) 1 On-Site Installation Declined (900-9997) 1 PowerEdge R720 Shipping (331-4437) 1 Risers with up to 6, x8 PCIe Slots + 1, x16 PCIe Slot (331-4440) 1 Broadcom 57810 Dual Port 10Gb Direct Attach/SFP+ Low Profile Network Adapter (430-4422) 1 SFP+, Short Range, Optical Tranceiver, LC Connector, 10Gb and 1Gb compatible (330-8723) 1 SFP+, Short Range, Optical Tranceiver, LC Connector, 10Gb and 1Gb compatible (330-8723) 1 Broadcom 57810 Dual Port 10Gb Direct Attach/SFP+ Network Adapter (430- 4421) 1 VFlash, 8GB SD Card for iDRAC Enterprise (342-1413) 1 iDRAC7 Enterprise (421-5339) 1 Broadcom 5720 QP 1Gb Network Daughter Card (430-4418) 1 3.5" Chassis with up to 8 Hard Drives (342-3587) 1 Bezel (318-1375) 1 Performance BIOS Setting (330-3492) 1 Diskless Configuration (No RAID, No Controller) (331-4378) 1 file:///C|/Users/jcalderon/Desktop/quotes/Quote_636967502.html (2 of 4) [11/19/2012 10:47:11 AM] 60 of 411 Quote Summary Embedded SATA (341-3933) 1 Intel Xeon E5-2660 2.20GHz, 20M Cache, 8.0GT/s QPI, Turbo, 8C, 95W, Max Mem 1600MHz (317-9593) 1 Heat Sink for PowerEdge R720 and R720xd (331-4508) 1 DIMM Blanks for Systems with 2 Processors (317-8688) 1 Intel Xeon E5-2660 2.20GHz, 20M Cache, 8.0GT/s QPI, Turbo, 8C, 95W (317- 9607) 1 Heat Sink for PowerEdge R720 and R720xd (331-4508) 1 16GB RDIMM, 1600 MT/s, Standard Volt, Dual Rank, x4 Data Width (317-9640) 16 1600 MHz RDIMMS (331-4424) 1 Performance Optimized (331-4428) 1 No Hard Drive (341-9160) 1 Electronic System Documentation and OpenManage DVD Kit for R720 and R720xd (331-5914) 1 DVD ROM, SATA, INTERNAL (313-9092) 1 ReadyRails Sliding Rails With Cable Management Arm (331-4433) 1 Dual, Hot-plug, Redundant Power Supply (1+1), 750W (331-4605) 1 Power Cord, NEMA 5-15P to C13, 15 amp, wall plug, 10 feet / 3 meter (310- 8509) 2 Internal Dual SD Module (331-4441) 1 2GB SD Card For RIPS (342-1627) 1 2GB SD Card For RIPS (342-1627) 1 Enable Redundant SD Cards (468-4612) 1 No OS, No Utility Partition (421-2869) 1 No Media Required (421-5736) 1 vSphere Standard v5.x Lic 2CPU/64GB vRAM, Emb Image,1Y Sub w/Dwngrd Rights (421-7684) 1 VMware ESXi v5.0U1 Embedded Image on Flash Media (421-8624) 1 VMware vCenter Standard v5.x License, 1yr Subscription w/Dwngrd Rights, NFI (421-7712) 1 Dell Management Plug-in for VMware vCenter 3 Server Ltd, 3Yr Subscription (421-8314) 1 *Total Purchase Price: $46,164.33 Product Subtotal: $46,164.33 Tax:$0.00 Shipping & Handling:$0.00 State Environmental Fee:$0.00 Shipping Method:LTL 5 DAY OR LESS (* Amount denoted in $) file:///C|/Users/jcalderon/Desktop/quotes/Quote_636967502.html (3 of 4) [11/19/2012 10:47:11 AM] 61 of 411 Quote Summary Statement of Conditions The information in this document is believed to be accurate. However, Dell assumes no responsibility for inaccuracies, errors, or omissions, and shall not be liable for direct, indirect, special, incidental, or consequential damages resulting from any such error or omission. Dell is not responsible for pricing or other errors, and reserves the right to cancel orders arising from such errors. Dell may make changes to this proposal including changes or updates to the products and services described, including pricing, without notice or obligation. This proposal is not intended to create a contractual relationship. Unless expressly agreed otherwise in a writing signed by the parties, all orders by CITY OF EVANSTON for Dell products and services shall be subject to Dell's Terms and Conditions of Sale-Direct, which can be found atwww.dell.com/terms, and which incorporate Dell's U.S. Return Policy, at www.dell.com/returnpolicy#total . Please read those terms carefully and in their entirety, and note in particular that Dell EqualLogic and EqualLogic-branded products, Dell|EMC and EMC-branded products, PowerVault ML6000 tape libraries, non-Dell-branded enterprise products, enterprise software, and customized hardware or software products may not be returned at any time. Orders also shall be subject to the terms of any applicable service contract(s), which can be found at www.dell.com/servicecontracts. All information supplied to CITY OF EVANSTON for the purpose of this proposal is to be considered confidential information belonging to Dell. About Dell Dell Inc. (NASDAQ: DELL) listens to customers and delivers innovative technology and services they trust and value. Uniquely enabled by its direct business model, Dell is a leading global systems and services company and No. 34 on the Fortune 500. For more information, visit www.dell.com. Privacy Policy Dell respects your privacy. Across our business, around the world, Dell will collect, store, and use customer information only to support and enhance our relationship with your organization, for example, to process your purchase, provide service and support, and share product, service, and company news and offerings with you. Dell does not sell your personal information. For a complete statement of our Global Privacy Policy, please visit dell.com/privacy. file:///C|/Users/jcalderon/Desktop/quotes/Quote_636967502.html (4 of 4) [11/19/2012 10:47:11 AM] 62 of 411 Quote Summary QUOTATION Quote #:636967261 Customer #: 004715079 Contract #: 45ABZ CustomerAgreement #: 090701.02 Quote Date: 11/14/2012 Date: 11/14/2012 Customer Name:CITY OF EVANSTON Thanks for choosing Dell! Your quote is detailed below; please review the quote for product and informational accuracy. If you find errors or desire certain changes please contact your sales professional as soon as possible. Sales Professional Information SALES REP: STEVE TOMICH PHONE: 1800 - 2743355 Email Address: Steve_Tomich@Dell.com Phone Ext: 82918 GROUP: 1 QUANTITY: 2 SYSTEM PRICE: $11,916.06 GROUP TOTAL: $23,832.12 Base Unit Force10,S4810P, 48 x 10GbE SFP+, 4 x QSFP 40GbE, 1 x AC PSU, 2 x Fans, PSU to IO Panel Airflow (Rev) (225-2479) 1 Force10, User Documentation for S4810, DAO/BCC (331-6279) 1 ProSupport: 4-Hour 7x24 On-site Service After Problem Diagnosis, Initial Year (931-3876) 1 SW Support,Force10 Software ,3 Years (935-0103) 1 ProSupport: 4-Hour 7x24 On-site Service After Problem Diagnosis, 2 Year Extended (935-0133) 1 ProSupport: 7x24 HW / SW Tech Support and Assistance, 3 Years (935-0143) 1 Dell ProSupport. For tech support, visit http://support.dell.com/ProSupport or call 1-800-945-3355 (989-3439) 1 Dell Hardware Limited Warranty Initial Year (996-2670) 1 Dell Hardware Limited Warranty Extended Year(s) (996-2760) 1 On-Site Installation Declined (900-9997) 1 Force10, S4810, AC Power Supply, PSU to IO Panel Airflow (331-5105) 1 Dell Networking, Cable, SFP+ to SFP+, 10GbE, Copper Twinax Direct Attach Cable, 2 Meters (331-5258) 4 Dell Networking, Cable, QSFP+ to QSFP+, 40GbE Passive Copper Direct Attach Cable, 1 Meter (331-5254) 1 Force10, Power Cord, 125V, 15A, 10 Feet, NEMA 5-15/C13, S-Series (331- 5996) 1 Force10, Software, iSCSI-Optimized Configuration, S4810 (331-9460) 1 Force10, Rear Rack Mounting Bracket, 4 Post, S4810 (331-5393) 1 *Total Purchase Price: $23,832.12 Product Subtotal: $23,832.12 Tax:$0.00 Shipping & Handling:$0.00 State Environmental Fee:$0.00 Shipping Method:LTL 5 DAY OR LESS file:///C|/Users/jcalderon/Desktop/quotes/Quote_636967261.html (1 of 2) [11/19/2012 10:46:33 AM] 63 of 411 Quote Summary (* Amount denoted in $) Statement of Conditions The information in this document is believed to be accurate. However, Dell assumes no responsibility for inaccuracies, errors, or omissions, and shall not be liable for direct, indirect, special, incidental, or consequential damages resulting from any such error or omission. Dell is not responsible for pricing or other errors, and reserves the right to cancel orders arising from such errors. Dell may make changes to this proposal including changes or updates to the products and services described, including pricing, without notice or obligation. This proposal is not intended to create a contractual relationship. Unless expressly agreed otherwise in a writing signed by the parties, all orders by CITY OF EVANSTON for Dell products and services shall be subject to Dell's Terms and Conditions of Sale-Direct, which can be found atwww.dell.com/terms, and which incorporate Dell's U.S. Return Policy, at www.dell.com/returnpolicy#total . Please read those terms carefully and in their entirety, and note in particular that Dell EqualLogic and EqualLogic-branded products, Dell|EMC and EMC-branded products, PowerVault ML6000 tape libraries, non-Dell-branded enterprise products, enterprise software, and customized hardware or software products may not be returned at any time. Orders also shall be subject to the terms of any applicable service contract(s), which can be found at www.dell.com/servicecontracts. All information supplied to CITY OF EVANSTON for the purpose of this proposal is to be considered confidential information belonging to Dell. About Dell Dell Inc. (NASDAQ: DELL) listens to customers and delivers innovative technology and services they trust and value. Uniquely enabled by its direct business model, Dell is a leading global systems and services company and No. 34 on the Fortune 500. For more information, visit www.dell.com. Privacy Policy Dell respects your privacy. Across our business, around the world, Dell will collect, store, and use customer information only to support and enhance our relationship with your organization, for example, to process your purchase, provide service and support, and share product, service, and company news and offerings with you. Dell does not sell your personal information. For a complete statement of our Global Privacy Policy, please visit dell.com/privacy. file:///C|/Users/jcalderon/Desktop/quotes/Quote_636967261.html (2 of 2) [11/19/2012 10:46:33 AM] 64 of 411 Purchase of Hardware and Installation Services, M/W/EBE Waiver, Dell, Inc., 11-20-12 To: Marty Lyons, Administrative Services Director Jose Calderon, Information Technology Division Manager From: Joseph McRae, Deputy City Manager Subject: Purchase of Hardware and Installation Services Date: November 20, 2012 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However, the purchase of hardware and installation services precludes subcontracting opportunities. Therefore MWEBE participation is waived. Cc: Martin Lyons, Assistant City Manager/CFO Jewell Jackson, Manager of Purchasing & Contracts Memorandum 65 of 411 For City Council meeting of November 26, 2012 Item A3.3 Business of the City by Motion: Water Treatment Chemical Contracts For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Director of Utilities Kevin Lookis, Water Production Superintendent Subject: Approval of Contracts for Water Treatment Chemicals for Purchase in FY 2013 (Bid 12-172) Date: November 15, 2013 Recommended Action: Staff recommends that City Council authorize the City Manager to execute contracts to the following five vendors to supply water treatment chemicals in response to Bid 12- 172: 1) USALCO (1120 Middle River Road, Baltimore, MD 21220) in the amount of $192,330.40 to supply aluminum sulfate (alum), 2) Alexander Chemical Corp (1901 Butterfield Road, Downers Grove, IL) in the amount of $40,714 to supply chlorine, 3) Alexander Chemical Corp (1901 Butterfield Road, Downers Grove, IL) in the amount of $161,700 to supply HFS acid (fluoride), 4) BASF Corporation (2371 Wilroy Road, Suffolk, VA) in the amount of $30,400 to supply polymer, and 5) Pristine Water Solutions (1570 Lakeside Drive, Waukegan, IL) in the amount of $107,070 to supply blended phosphate. The total of these proposed purchases is $532,214.40. Funding Source: Funding for the purchase of alum, chlorine, fluoride and polymer is in account 7110.65015, which has a budget allocation of $505,000.00 for FY2013. Blended phosphate is purchased from account 7110.65030, which has a FY2013 budget allocation of $99,000 and is augmented by revenues paid by the Northwest Water Commission for their phosphate use in account 7110.53591 in the amount of $66,000. Background: Bid specifications 12-172 were prepared for the purchase of water treatment chemicals needed during FY2013. The bid for water treatment chemicals was advertised on October 4, 2012 in the Evanston Review and on Demandstar. Bids were opened and publicly read on October 30, 2012. The bid specifications provide for a one year contract with selected vendors and the provision for 2 one-year contract extensions at the City’s discretion. Memorandum 66 of 411 Five different chemicals are primarily used in the Evanston water treatment process. Chlorine is used as a disinfectant, alum and polymer are used as coagulants, fluoride is added to help prevent tooth decay, and a blended phosphate is added to coat the interior of pipes to prevent lead and copper from leaching into the water. Summary: Staff has reviewed the chemical bids received on October 30, 2012. Attached is a tabulation of the bid responses. Staff recommends acceptance of all of the apparent low bids as responsive and responsible for alum, chlorine, fluoride, polymer and blended phosphate and award of the contracts as indicated. CHEMICAL: Alum Below is a summary of the bid results obtained on October 30, 2012 from bid 12-172 for supplying alum during FY 2013. Vendor Unit Price per ton USALCO $447.28 General Chemical LLC $521.00 CHEMICAL: Chlorine Below is a summary of the bid results obtained on October 30, 2012 from bid 12-172 for supplying chlorine during FY 2013. Please note that chlorine is supplied in both ton cylinders (in a price per ton) and in 150 pound cylinders (in a price per cylinder). Vendor Unit Price per ton (ton cylinder) Unit Price per 150# cylinder Alexander Chemical $365.00 $94.00 JCI Jones Chemical $421.00 $90.00 CHEMICAL: Fluoride Below is a summary of the bid results obtained on October 30, 2012 from bid 12-172 for supplying HFS acid (fluoride) during FY 2013. Vendor Unit Price per ton Alexander Chemical $539.00 Pencco, Inc $614.95 67 of 411 CHEMICAL: Polymer Below is a summary of the bid results obtained on October 30, 2012 from bid 12-172 for supplying polymer during FY 2013. Vendor Unit Price per ton BASF Corporation $760.00 Polydyne $900.00 CHEMICAL: Blended phosphate Below is a summary of the bid results obtained on October 30, 2012 from bid 12-172 for supplying blended phosphate during FY 2013. Vendor Unit Price per gallon Pristine Water Solutions $4.98 Carus $5.1072 Account 7110.65015 provides funding for the purchase of water treatment chemicals except for the blended phosphate. This account has a budget allocation of $505,000 in FY 2013. The contracts to supply alum, chlorine, HFS acid and polymer will utilize $425,144.40 of this budget allocation as indicated below. Chemical Unit Price Est. Quantity Total Cost Alum $447.28 430 tons $192.330.40 Chlorine (1-ton cyl) $365.00 110 tons $ 40,150.00 Chlorine (150# cyl) $ 94.00 6 cylinders $ 564.00 HFS acid $539.00 300 tons $161,700.00 Polymer $760.00 40 tons $ 30,400.00 TOTAL $425,144.40 Since a portion of the cost for blended phosphate is reimbursed by the Northwest Water Commission, a separate account was established for purchasing this product (7110.65030). Account 7110.65030 has a FY 2013 budget allocation of $99,000 and the revenue account from the Northwest Water Commission will provide $66,000. Chemical Unit Price Est. Quantity Total Cost Blended Phosphate $4.98 21,500 gallons $107,070.00 The cost for water treatment chemicals has stabilized for the last two bidding cycles. This year costs decreased with the exception of Alum which remained the same as 68 of 411 2012. This is the first time in four years that the cost of one or more of the chemicals was less than the previous year. The FY2013 chemical budget remained at the same level as last year as well. A table summarizing the last 5 years of costs and the percent change from FY2012 to FY2013 is shown below. % Change 2009 2010 2011 2012 2013 FY 2012 to 2013 Alum ($/ton) $440.50 $400.10 $416.52 $447.28 $447.28 0.00% Chlorine ($/ton) $367.50 $367.50 $367.50 $424.50 $365.00 -16.30% Chlorine ($/150#) $50.00 $50.00 $50.00 $95.00 $94.00 -1.06% Fluoride ($/ton) $635.00 $685.00 $685.00 $596.00 $539.00 -10.58% Polymer ($/ton) $660.00 $700.00 $700.00 $870.00 $760.00 -14.47% Phosphate ($/gallon) $6.71 $4.83 $4.83 $5.15 $4.98 -3.41% There are no sub-contracting abilities related to the purchase and use of alum. A waiver letter for M/W/EBE participation is attached. Attachments Bid Tabulation 12-172 M/W/EBE Waiver 69 of 411 70 of 411 71 of 411 For City Council meeting of November 26, 2012 Item A3.4 Business of the City by Motion: Purchase of Salt Brine Maker For Action To: Honorable Mayor and Member of the City Council Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Jim Maiworm, Superintendent of Streets and Sanitation Subject: Purchase of a Sole Source Salt Brine Maker Date: November 20, 2012 Recommended Action: Staff recommends City Council approval of a sole source purchase of a Cargill Model ABS-2 Automated Brine Maker from EJ Equipment (P.O. box 665 Manteno, Illinois, 60950) not to exceed the amount of $88,000. Funding Source: Funding for this purchase will be from the CIP New Salt Dome Construction (416088.65515), which is budgeted for $460,000. Summary: For the past five years, the Department of Public Works has been researching and evaluating methods to improve the operational efficiency and environmental effects of winter de-icing operations. Streets and Sanitation staff have been experimenting with various liquid de-icing and anti-icing chemicals such as geo-melt, salt brine and ice bite. Geo-melt is a natural agricultural bi-products (beet juice) that the city has been manually mixing into rock salt to improve its effectiveness at lower temperatures. In recent years, the city has used salt brine for limited anti-icing on bridge decks and hills to evaluate its effectiveness. The City acquired salt brine from Winnetka Public Works in exchange for the use of one of our garbage trucks during their bulk collections. Expanding the use of salt brine citywide in Evanston makes the Winnetka acquisition and logistics impractical. In addition, staff visited surrounding communities observing their best practices, attended various snow and ice control workshops and conferred with several vendors. Based on all of this pre-work, the Public Works Department is confident that Evanston’s use of liquid de-icing and anti-icing materials will assist the Department in enhancing Memorandum 72 of 411 X:\City Council Meetings\Agendas, Council\Council Agenda '12\11-26-12\APW\A3.4 Brine Machine\brine maker memo.doc snow and ice mitigation efforts and reducing the amount of rock salt used by at least 15 to 25%. Staff is recommending that Evanston, like many of its neighboring communities, create its own blend of liquid de-icers and anti-icers instead of purchasing ready-made products from suppliers. When evaluating cost comparisons, staff found that off-the-street purchases would cost the city $1.95 per gallon as opposed to the $.75 per gallon it would cost to develop an in-house blend using salt supply already owned by the City. By creating its own mixture, the City will have the benefit of creating the “right” blend tailored to each storm’s characteristics. For example, a straight salt brine blend is most effective when applied for anti-icing when the pavement temperature is above freezing, but if it is below freezing, then a blend of salt brine, geo-melt and calcium chloride would be more effective. During the course of the department’s research and evaluation, a number of different types of blending and brine manufacturing equipment were examined. One of the methods of evaluation used was to visit municipal agencies that were using the blending methodology, examine their equipment and interview staff as to the success of their operation. One consistent theme that was discovered was that all agencies interviewed preferred an automatic blending system over a manual blending system. Although an automatic system was more costly, research found it created a situation in which numerous employees/operators can be trained quickly and effectively as the equipment preformed the complicated process of monitoring the correct percentages of liquid added. In a manual application, the blending process is manually-activated and monitored, which opens the possibility of error in the process. Several communities interviewed shared stories of how after investing hundreds of thousands of dollars their systems have failed or are inoperable because the “one” employee that had a proficient skill set to operate the equipment retired or quit and no other employees were able to make the system work. Armed with the idea that automatic systems would provide the most beneficial and consistent product, Public Works staff focused on finding and evaluating only automatic brine making and blending equipment. Staff found that only Cargill model ABS-2 Automated Brine Maker met the criteria of having the following features, which are proprietary and critical to the operation: 1) A programmable logic controller –Monitors the blending of materials automatically to create a quality product. 2) Automatically recommends the appropriate blend based on the current environmental factors. 3) Accurately tracks data such as production volume, water, salt and agricultural additives (this is critical in managing cost). 4) Has LAN access, which will connect the brine maker to City computers (allows the capability to monitor and operate the system remotely). 73 of 411 X:\City Council Meetings\Agendas, Council\Council Agenda '12\11-26-12\APW\A3.4 Brine Machine\brine maker memo.doc 5) An established company that has a track record of customer service and support – This model of brine maker has been around for 8 years and has an established distributor support network. Staff visited several locations (Beloit, Wisconsin, Highland Park, McHenry County) that currently use this model of salt brine maker and the overwhelming response was very positive. Staff is therefore recommending a sole source purchase of a Cargill Model ABS-2 Automated Brine Maker. 74 of 411 For the City Council Meeting of May 10, 2010 Item # For City Council Meeting of November 26, 2012 Item A3.5 Business of the City by Motion: Five (5) Replacement Vehicle/Unit Purchases For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Suzette Robinson, Director of Public Works Lonnie Jeschke, CPFP, Manager Fleet Services Subject: 2012 Final Vehicle Purchase Date: November 5, 2012 Recommended Action: Staff recommends City Council approval for the purchase of five (5) vehicles/units for various departments in the amount of $121,444.50 as follows: Currie Motors, 9423 W. Lincoln Highway, Frankfort, Illinois 60423 in the amount of $97,908.00 and Russo’s Power Equipment Incorporated, 9525 W. Irving Park Road, Schiller Park, Illinois 60176 in the amount of $23,536.50. Funding Source: Funding will be from the Equipment Replacement Fund (7780.65550) in the amount of $127,058.50. Summary: The details of the vehicles/units to be replaced are listed below: Division Unit # Description Model Year Condition Original Purchase Price L.T.D. Repair $$’s P.W. Engineering 162 Chevy Blazer 1998 Very Poor $20,392 $17,788 P.W. Engineering 208 Ford Windstar 1998 Very Poor $19,691 $18,431 P.W. Streets 619 Ford F-350 2001 Very Poor $55,453 $115,411 C. D. Inspections 814 Ford Ranger 2000 Poor $12,766 $10,026 Memorandum 75 of 411 2 The recommended unit purchases are as follows: Division Unit # Replacement Description Model Year Purchase Price Type of Bid Vendor P.W. Engineering 162 Ford Escape 2013 $24,477 NWMC Bid Currie Motors P.W. Engineering 208 Ford Escape 2013 $24,477 NWMC Bid Currie Motors P.W. Streets 619 Ford Escape 2013 $24,477 NWMC Bid Currie Motors C. D. Inspections 814 Ford Escape 2013 $24,477 NWMC Bid Currie Motors P.W. Streets 666 Kubota RTV Sidewalk Tractor W/plow & spreader 2012 $23,536.50 NJPA Russo’s Power Equip. The vehicles listed for replacement support daily operations of Public Works and Community Development. The replacement of these four (4) vehicles is crucial for safe, reliable, and cost effective operations on a daily basis for each of these business units. The four (4) Ford Escapes will be equipped with 4-cylinder engines versus the existing 6-cylinder engines, which are in three of the vehicles to be replaced (#’s 162, 208 & 814). Based on a review of business operations in the Streets Division, the one-ton Ford F-350, an 8-cylinder diesel, (# 619) will be replaced with a Ford Escape for an estimated reduction in expenses for this replacement unit in the amount of $25,000.00. Since the Ford Ranger and Windstar are no longer manufactured, the Ford Escape’s are being recommended which is about $4,000.00 less than Chevy Blazers. Therefore, a savings in replacement purchase price of $4,000.00 per unit or $12,000.00 on these three units. A review of the existing units operating performance in terms of miles/gallon driven based on Computerized Fleet Analysis (CFA) data and E.P.A. Estimates are as follows: Existing Vehicle Miles/Gallon Driven Proposed Vehicle Est. Miles/Gallon Driven E.P.A. Chevy Blazer # 162 12.08 Ford Escape # 162 22 City Ford Windstar # 208 11.88 Ford Escape # 208 22 City Ford F-350 # 619 11.12 Ford Escape # 619 22 City Ford Ranger # 814 8.98 Ford Escape # 814 22 City 76 of 411 3 In 2012, the Ford Escape was considered to be a Certified Green Vehicle by the U.S. E.P.A. based on the miles per gallon driven and reduced emissions It is anticipated that this will also hold true when the E.P.A. publishes their 2013 listing. The fifth vehicle on the list is an additional piece required for snow operations. The unit will be primarily used to clean sidewalks, parking lots, and other tight spaces. The Kubota unit is equipped with a 3-cylinder engine that is rated at 24.8 H.P. unit, which can be fueled by bio-diesel fuel that will result in reduced pollutants. The Northwest Municipal Conference Suburban Purchasing Cooperative Competitive Bid (SPC) winner, which is Currie Motors, will be utilized for the purchase of the Ford Escapes and the National Joint Purchasing Alliance Bid will be utilized for the Kubota tractor purchase. Russo’s Power Equipment is the local distributor in our geographical location for this piece of equipment. Attachments Specifications for 5 Vehicle/Equipment purchases. 77 of 411 78 of 411 79 of 411 80 of 411 2012 Final Vehicle Purchase, M/W/EBE Waiver, Currie Motors and Russo’s Power Equipment Incorporated, 11-20-12 To: Suzette Robinson, Director of Public Works Lonnie Jeschke, CPFP, Manager of Fleet Services From: Joseph McRae, Deputy City Manager Subject: 2012 Final Vehicle Purchase Date: November 20, 2012 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However the purchase of 5 replacement vehicles precludes subcontracting opportunities. Therefore MWEBE participation is waived. Cc: Martin Lyons, Assistant City Manager/CFO Jewell Jackson, Manager of Purchasing & Contracts Memorandum 81 of 411 For City Council meeting of November 26, 2012 Item A3.6 Business of the City by Motion: Banking Services Contract For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Hitesh Desai, Accounting Manager Subject: Banking Services Contract (RFP 12-142) Date: November 26, 2012 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a four-year contract for commercial banking services with First Bank and Trust of Evanston. Commercial services include City payroll, accounts payable and cash management functions. This will not affect the existing interest bearing accounts with other institutions, and the City may also continue to invest at JP Morgan Chase Bank. Funding Source: The City plans to continue utilizing a “compensating balance” method for banking services. By utilizing this method, fees and charges are offset against an earnings credit allowance. As such, banking service fees are “netted” against investment income accounts in City operating accounts in the General Fund, Water Fund, Parking Fund, etc. Summary: The City of Evanston has been using the services of J.P. Morgan Chase and First Bank and Trust as primary banks for over ten years. The City last initiated a Request for Proposal (RFP) process for banking services in 2008. However, due to the unstable economic environment and resultant bank failures, the City did not make any changes to its banking services at that time. Since the economy has gradually stabilized, staff has proceeded with exploring the market for the most efficient and cost-effective option for the delivery of banking services. Staff initiated a RFP process earlier this year to identify Evanston-based banks possessing the capacity and expertise necessary to provide depository and other banking services for the City of Evanston. Additionally, staff sought a local banking option which complied with the Illinois Public Funds Investment Act (30 ILCS 235/) as well as other State and Federal regulations while providing the services to the Memorandum 82 of 411 City in the most efficient, effective and economic manner. Below is a list of the banks which responded to the City’s Request for Proposal for banking services: First Bank and Trust J.P. Morgan Chase BMO Harris Bank North Shore Community Bank PNC Bank Bank of America A staff team composed of the Assistant City Manager, Finance Division Manager, Accounting Manager, and Purchasing Manager reviewed and analyzed the banking services RFP responses using a variety of criteria including the following: Qualifications and Expertise Type and Scope of Services Provided Price Organization and Completeness of Proposal Willingness to Execute the COE Standard Agreement Social Responsibility Based on the initial evaluation of the criteria listed above, Bank of America and PNC Banks were ruled out. Bank of America was determined to be unresponsive to the depository services portion of the RFP, as the Bank of America response addressed only the merchant banking portion of the RFP. PNC Bank was ruled out as they proposed overall higher fees for banking and depository services in comparison to the other respondents. The remaining four banks were invited to participate in in-person interviews with the banking services review team. Following the interview process, North Shore Community Bank was eliminated based on their inability to collateralize more than $10M in deposits and their comparatively higher Federal Deposit Insurance Corporation (FDIC) fees. By collateralization, the banks typically provide U.S. Government securities to pledge any deposits not insured by FDIC. All of the three remaining banks are qualified to administer the commercial banking operations for the City. Staff has developed a comparative analysis of the monthly earning credit rate and major fees associated with the remaining three banking services RFP respondents: J.P. Morgan Chase, First Bank and Trust, and BMO Harris Bank. A summary of this analysis is provided immediately below. Given the situation of having three qualified banks, staff believes it is a good practice to move the City’s banking services from JP Morgan Chase (the City’s bank for more 83 of 411 than 10 years) as a way to review all current accounts and practices from a new perspective. JP Morgan Chase also did not have the best fee/earnings credit results and is therefore not recommended. The table below provides a summary of the fee and earnings credit analysis of the three remaining banks. Based on this review, BMO Harris provides the best net service costs when total fees are deducted from the proposed earnings credit rate, which is more than twice as high as any other responding bank. BMO Harris is only willing to guarantee this high earnings credit rate for one year. Because of this, staff has projected what City net fees would be in a second year, if BMO Harris paid the average earnings credit rate. Using this analysis, BMO Harris changes from being the best response on a fee basis ($107,756 higher than First Bank and Trust) to being the worst response ($118,006 lower than First Bank and Trust). In the event that the “introductory rate” from BMO Harris drops below 0.5%, a rate that is 25% higher than First Bank and Trust, and 100% higher than JP Morgan Chase, the net cost for BMO Harris will be greater than First Bank and Trust. The detailed table comparing the respondents has been provided as an attachment to this report. Based on the comparative analysis of the three remaining banking services RFP respondents, staff proposes a four-year contract with First Bank and Trust. This proposal is based on the City’s desire to enter into a long -term relationship with stable fees and pricing with an institution that has a strong local presence and can provide professional services to the City. Staff believes that First Bank and Trust can meet these requirements. This decision is extremely difficult because all of the interviewed banks are active in the community, sponsoring a variety of not-for-profit agencies located in and around the community. These agencies provide services to Evanston residents in the areas of arts and culture, education, economic development and affordable housing. Evanston is fortunate to have such committed institutions supporting the total residential and business community. Attachments Banking Services Comparison Table 84 of 411 CITY OF EVANSTON BANKING RFP 2012 DESCRIPTION CHASE FIRST BANK BMO HARRIS Proposed Rates Proposed Rates Proposed Rates Earnings: Earning Credit allowance 4,836$ 6,964$ 19,345$ on Eligible Balance ECR Rate .250 ECR Rate .400 ECR Rate 1.000 Total Credit 4,836$ 6,964$ 19,345$ Cost: Average Investible Balance -$ -$ 2,600$ FDIC FEES no fees no fees 13 BASIS POINTS LOCK BOX FEES - Monthly 350$ 500$ 200$ PER ACCOUNT / PER MONTH $175/per month/Acct $250/per month/Acct $100/per month/Acct LOCK BOX FEES - Monthly 175$ 200$ 100$ PER ACCOUNT / PER MONTH $175/per month/Acct $200/per month/Acct $100/per month/Acct LOCK BOX - Per transaction cost Wholesale 1,520$ 1,010$ 1,129$ Per transaction $0.700 $0.465 $0.520 Retail 1,850$ 1,484$ 2,114$ Per transaction $0.455 $0.365 $0.520 PER ACCOUNT FEES Account Maintenance fees 160$ 320$ 224$ Per Account/Per Month $5 $10 $7 Online Services 270$ 60$ 384$ Per Account/Per Month $150 + 10 per Acct/Mo.$60/per month-$12 NO. OF DEPOSITS 281$ 155$ 562$ Per Deposit fee $1.0000 $0.550 $2 PER CHECK DEPOSIT FEES 201$ 450$ 262$ $0.0535 $0.120 $0.070 PAID CHECK FEES PER ITEM 139$ 161$ 75$ fees per check paid $0.13 $0.15 $0.07 ACH FEES PER ITEM Credits Originated 94$ 226$ 75$ per item fees $0.05 $0.12 $0.04 ACH MAINTENANCE FEES $210.00 Per Account/Per Month ( 15 Accounts)$14 Credit received 50$ 121$ 151$ $0.05 $0.12 $0.15 Estimated total of major cost items 5,090$ 4,685$ 8,087$ Net ( ECR- Estimated major Cost)(254)$ 2,279$ 11,258$ 85 of 411 For City Council meeting of November 26, 2012 Item A4 Business of the City by Motion: Change Order for SCADA System Upgrade For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Utilities Director Lara Biggs, Superintendent – Construction & Field Services Subject: Approval of Change Order No. 1 for Evanston Water Utility Supervisory Control And Data Acquisition (SCADA) System Upgrades (RFP 11-42) Date: November 8, 2012 Recommended Action: Staff recommends that the City Council authorize the City Manager to execute Change Order No. 1, granting a time extension of 121 calendar days, to the agreement with Allan Integrated Control Systems, Inc. (2021 Beulah Avenue, East Troy, WI), for the Evanston Water Utility SCADA System Upgrades (RFP 11-42). Funding Source: No additional funding will be required for Change Order No. 1. Funding for the overall project is from two sources: a $350,000 grant from the Illinois Department of Commerce and Economic Opportunity (DCEO) and $1,299,642 from the Water Fund Account 733078. Background Information: The Supervisory Control And Data Acquisition (SCADA) system is used to monitor and control water treatment plant operations as well as to collect critical data required for reporting the Illinois Environmental Protection Agency. Originally installed in 1982, th e existing system was upgraded in 1993, but it has become difficult to maintain since replacement parts are no longer available. In May 2011, the City Council approved an agreement with Allan Integrated Control Systems (Allan ICS) for the final design, installation and integration of the new computer control equipment. Summary: Since the beginning of the contract, Allan ICS has worked with staff to develop the programming and system architecture of the new system. During the summer of 2012, Allan ICS completed the programming and equipment installation of the portion of the Memorandum 86 of 411 new system that controls chemical feed. Currently, the contractor is completing the installation of the systems that control the filtration process. This is expected to be complete by early December. They have also begun installation on the portion of the system controlling the pumping station. The remaining work is the connection of the remote water storage sites to the new system, which is scheduled to take place in December 2012. In early 2013, the contractor will complete additional system testing, staff training and other project closeout items. The original contract set the Date for Final Completion at December 30, 2012. However, during installation the contractor has discovered several wiring conditions that were unknown prior to beginning the installation. This has caused delays in their schedule. Proposed Change Order No. 1 is for a time extension of 121 calendar days to accommodate the time required for installation. This will change the contract completion date from December 30, 2012 to April 30, 2013. There will be no increase in cost associated with this contract extension. A summary of the project funding is as follows: Original Agreement Amount (approved by City Council on May 9, 2011) $ 1,649,642.00 Change Order No. 1 – Time Extension (under consideration) $ 0.00 Revised Agreement Amount $ 1,649,642.00 Proposed Total Time Extension 121 days Attachments: Proposed Change Order No. 1 87 of 411 88 of 411 For City Council meeting of November 26, 2012 Item A5 Resolution 73-R-12: Approving Release of Closed Session Minutes For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, Corporation Counsel Subject: Resolution 73-R-12; Approving Release of Certain Closed Session Minutes Date: November 19, 2012 Recommended Action: It is recommended that the City Council adopt Resolution 73-R-12 releasing the closed session meeting minutes listed on Exhibit A and finding that a need still exists for confidentiality as to the minutes on Exhibit B. The City is furthering its efforts to provide access to information and openness in government through the appropriate release of closed session minutes of the City Council. Summary: The Open Meetings Act, 5 ILCS 120/1, et seq., provides for specific exceptions to the general requirement of the Act that all meetings of public bodies be open, all actions of public bodies be taken openly, and all deliberations of public bodies be conducted openly (5 ILCS 120/1). Section 2.06 of the Open Meetings Act requires the City Council to meet semi-annually to determine whether the need for confidentiality still exists as to closed session minutes. The schedule of closed session minutes on Exhibit A, in whole or in part, no longer necessitates confidential treatment and should be made available for public inspection and review. The schedule of closed session minutes on Exhibit B still requires confidentiality for a variety of reasons provided for within the Open Meetings Act exceptions, 5 ILCS 120/2, including matters of personnel, real estate acquisitions and/or sale negotiations, pending litigation matters, and other applicable exceptions. Attachments: Resolution 73-R-12 Memorandum 89 of 411 11/19/2012 73-R-12 A RESOLUTION TO RELEASE CITY COUNCIL CLOSED SESSION MINUTES WHEREAS, the City Council has met from time to time in executive session for purposes authorized by the Illinois Open Meetings Act (5 ILCS 120/1 et seq); and WHEREAS, the Open Meetings Act requires a semi-annual review by the public body of all closed session minutes (5 ILCS 120/2.06(c)); and WHEREAS, pursuant to the requirements of the Illinois Open Meetings Act, (5 ILCS 120/2.06(c)), the City Council met to review minutes of all closed session meetings and make a determination and report in open session that (1) the need for confidentiality still exists as to all or part of those minutes; or (2) that the minutes or portions thereof no longer require confidentiality and should be made available for public inspection; and WHEREAS, the City Council has determined that the schedule of minutes of closed session meetings attached hereto as Exhibit “A” no longer require confidential treatment, in whole or in part and the City Council has found that portions of the minutes to be released should be redacted for confidential treatment; and WHEREAS, the City Council has determined that the schedule of minutes of closed session meetings attached hereto as Exhibit “B” still require confidential treatment and will not be made available for public inspection at this time, pursuant to Section 2.06 of the Open Meetings Act, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: 90 of 411 73-R-12 - 2 - SECTION 1: That the foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The executive session minutes from those meetings set forth on Exhibit A attached hereto are hereby released. SECTION 3: The City Clerk is hereby authorized and directed to make said minutes available for posting on the City of Evanston’s website, for inspection and copying in accordance with the standing procedures of the Clerk’s office. SECTION 4: That this Resolution 73-R-12 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2012 91 of 411 73-R-12 - 3 - EXHIBIT A SCHEDULE OF CLOSED SESSION MINUTES TO BE RELEASED Date Release in whole or in part 2012 4/23/12 Partial 2011 1/24/11 Partial 2/14/11 Partial 6/6/11 Partial 9/26/11 Partial 2010 1/11/10 Whole 3/22/10 Partial 6/14/10 Partial 9/20/10 Partial 10/11/10 Partial 10/25/10 Partial 12/13/10 Whole 2009 3/23/09 Whole 4/14/09 Partial 4/27/09 Whole 6/8/09 Partial 11/9/09 Partial 11/23/09 Whole 12/14/09 Partial 2008 5/27/08 Whole 6/23/08 Whole 7/14/08 Partial 12/8/08 Whole 2007 1/22/07 Whole 1/27/07 Whole 2006 5/23/06 Whole 92 of 411 73-R-12 - 4 - EXHIBIT B SCHEDULE OF CLOSED SESSION MINUTES NOT ELIGIBLE FOR RELEASE DUE TO A NEED FOR CONFIDENTIALITY AS OF NOVEMBER 26, 2012: Date Date of Original Approval to Hold Hold in whole or in part 2012 1/9/12 6/11/12 HOLD 1/23/12 6/11/12 HOLD 2/6/12 6/11/12 HOLD 2/13/12 6/11/12 HOLD 2/27/12 6/11/12 HOLD 3/5/12 11/26/12 HOLD 3/19/12 11/26/12 HOLD 4/2/12 11/26/12 HOLD 4/23/12 11/26/12 HOLD in part 5/14/12 11/26/12 HOLD 5/29/12 11/26/12 HOLD 6/4/12 11/26/12 HOLD 6/11/12 11/26/12 HOLD 6/25/12 11/26/12 HOLD 7/23/12 11/26/12 HOLD 8/13/12 11/26/12 HOLD 9/18/12 11/26/12 HOLD 2011 1/11/11 10/10/11 HOLD 1/24/11 10/10/11 HOLD in part 2/14/11 10/10/11 HOLD in part 2/28/11 10/10/11 HOLD 3/22/11 6/11/12 HOLD in part 3/28/11 6/11/12 HOLD in part 4/12/11 10/10/11 HOLD 4/25/11 10/10/11 HOLD 5/9/11 6/11/12 HOLD in part 5/16/11 10/10/11 HOLD 6/6/11 10/10/11 HOLD in part 6/27/11 10/10/11 HOLD 7/6/11 6/11/12 HOLD 7/18/11 6/11/12 HOLD 7/25/11 6/11/12 HOLD 8/1/11 6/11/12 HOLD 9/7/11 6/11/12 HOLD 93 of 411 73-R-12 - 5 - 9/26/11 6/11/12 HOLD in part 10/17/11 6/11/12 HOLD 11/7/11 6/11/12 HOLD 11/14/11 6/11/12 HOLD 11/15/11 6/11/12 HOLD in part 11/28/11 6/11/12 HOLD 12/12/11 6/11/12 HOLD 2010 1/25/10 3/28/11 HOLD 2/8/10 3/28/11 HOLD 2/22/10 3/28/11 HOLD in part 3/8/10 3/28/11 HOLD 3/22/10 3/28/11 HOLD in part 4/12/10 3/28/11 HOLD 5/10/10 3/28/11 HOLD 5/24/10 3/28/11 HOLD 6/14/10 3/28/11 HOLD in part 7/12/10 3/28/11 HOLD in part 7/26/10 3/28/11 HOLD 8/9/10 3/28/11 HOLD 9/13/10 3/28/11 HOLD 9/20/10 3/28/11 HOLD in part 10/11/10 6/11/12 HOLD in part 10/25/10 3/28/11 HOLD in part 11/15/10 6/11/12 HOLD in part 2009 1/12/09 3/28/11 HOLD in part 4/14/09 3/28/11 HOLD in part 4/20/09 3/28/11 HOLD 5/4/09 3/28/11 HOLD in part 5/15/09 3/28/11 HOLD 5/16/09 3/28/11 HOLD 5/26/09 3/28/11 HOLD 6/5/09 3/28/11 HOLD 6/8/09 6/11/12 HOLD in part 6/22/09 3/28/11 HOLD in part 7/13/09 3/28/11 HOLD in part 9/14/09 6/11/12 HOLD in part 9/21/09 3/28/11 HOLD 11/9/09 3/28/11 HOLD in part 12/14/09 3/28/11 HOLD in part 94 of 411 73-R-12 - 6 - 2008 1/28/08 3/28/11 HOLD 4/8/08 3/28/11 HOLD in part 5/5/08 3/28/11 HOLD 5/7/08 3/28/11 HOLD 5/12/08 3/28/11 HOLD 5/19/08 3/28/11 HOLD 6/9/08 6/11/12 HOLD in part 7/7/08 3/28/11 HOLD in part 7/14/08 3/28/11 HOLD in part 9/8/08 3/28/11 HOLD 10/27/08 3/28/11 HOLD in part 2007 1/6/07 3/28/11 HOLD in part 2/26/07 3/28/11 HOLD 5/7/07 3/28/11 HOLD 5/21/07 3/28/11 HOLD 5/29/07 3/28/11 HOLD in part 6/25/07 3/28/11 HOLD in part 9/24/07 3/28/11 HOLD in part 2006 5/6/06 10/10/11 HOLD in part 5/8/06 10/10/11 HOLD in part 9/11/06 10/10/11 HOLD in part 10/9/06 10/10/11 HOLD in part 2005 8/15/05 10/10/11 HOLD in part 2004 6/28/04 10/10/11 HOLD in part 7/12/04 10/10/11 HOLD in part 95 of 411 For City Council meeting of November 26, 2012 Item A6 Resolution 81-R-12: License with SprintCom for Service at Fleetwood-Jourdain For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Douglas J. Gaynor, Director of Parks, Recreation & Community Services Paul D’Agostino, Superintendent, Parks/Forestry & Facilities Management Subject: Resolution 81-R-12 Authorizing the City Manager to Execute a License Amendment with SprintCom, Inc. for Wireless Service Improvements at Fleetwood-Jourdain Center Date: November 20, 2012 Recommended Action: Staff recommends that the City Council adopt resolution 81-R-12 amending the license agreement with SprintCom, Inc for the installation of additional underground connections to the existing monopole at the Fleetwood-Jourdain Center. Funding Source No City of Evanston funding is required for the installation of this equipment. SprintCom Inc. will pay a one-time fee of two thousand dollars ($2,000) for the granting of this license amendment. Summary: The proposed SprintCom, Inc. license amendment consists of the installation of additional underground cables running from an existing above ground connection box located on the south side of the Fleetwood-Jourdain Center to the existing monopole on the north side of the Fleetwood-Jourdain Center. The installation of the underground cables will not adversely affect any existing features of the park, and will be situated to have the least impact on users of the Park. SprintCom Inc. will pay a one-time fee of two thousand dollars ($2,000) for the granting of this license amendment. Work on this project is scheduled to begin in early 2013. Attachments: Resolution 81-R-12 1998 License Agreement SprintCom 2nd License Amendment Installation Map Memorandum 96 of 411 11/19/2012 81-R-12 A RESOLUTION Amending the License Agreement with SprintCom, Inc. for Mobile Telephone Facilities at the Fleetwood-Jourdain Center WHEREAS, the City of Evanston licenses certain real property at 1655 Foster Street to SprintCom, Inc. (“Sprint”) pursuant to a License Agreement attached hereto as Exhibit A and incorporated herein by reference; and WHEREAS, pursuant to the terms of said License Agreement, Sprint installed and now operates and maintains mobile telephone facilities, including a monopole and underground connections at the Fleetwood-Jourdain Center; and WHEREAS, Sprint wishes to install additional underground connections to the monopole beyond those originally permitted by the License Agreement; and WHEREAS, Section 23(a) of the License Agreement, states that any amendments to thereto “must be in writing and executed by both parties,” NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and made a part hereof. SECTION 2: The City Manager is hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest on behalf of the City, the Second License Agreement Amendment attached hereto as Exhibit B and incorporated herein by reference. 97 of 411 81-R-12 ~ 2 ~ SECTION 3: The City Manager is hereby authorized and directed to negotiate any additional conditions of the License Agreement Amendment as he may determine to be in the best interests of the City. SECTION 4: This resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2012 98 of 411 81-R-12 ~ 3 ~ EXHIBIT A License Agreement Between the City and SprintCom, Inc. 99 of 411 100 of 411 101 of 411 102 of 411 103 of 411 104 of 411 105 of 411 106 of 411 107 of 411 108 of 411 109 of 411 110 of 411 111 of 411 112 of 411 113 of 411 114 of 411 115 of 411 81-R-12 ~ 4 ~ EXHIBIT B Second License Agreement Amendment 116 of 411 SECOND LICENSE AGREEMENT AMENDMENT THIS SECOND LICENSE AGREEMENT AMENDMENT entered into this ___ day of ________________, 2012, by and between the City of Evanston, an Illinois municipal corporation (“LICENSOR”), and SprintCom, Inc., a Kansas corporation (“LICENSEE”) (collectively, the “PARTIES”). WHEREAS, Licensee is Licensee and Licensor is Licensor pursuant to a certain License Agreement originally between the Parties dated October 13, 1998 regarding Licensee’s installation and maintenance of mobile communication equipment on certain real property located at Foster Park, site of Licensor’s Fleetwood-Jourdain Center (the “PREMISES”); and WHEREAS, Paragraph 23(a) of said License Agreement allows the Parties to jointly approve amendments thereto in writing; and WHEREAS, the Parties wish to amend the License Agreement to allow Licensee to install additional underground connections to the monopole already erected pursuant to the License Agreement, NOW, THEREFORE, for good and valuable consideration the receipt and sufficiency of which are hereby acknowledged, the Parties hereby agree as follows: 1. Licensor consents to Licensee’s installation of additional underground connections on the Premises as set forth in Exhibit 1, attached hereto and incorporated herein by reference. 2. In return for Licensor’s consent to this License Agreement Amendment, Licensee shall to Licensor pay a one-time fee of two thousand dollars ($2,000.00) no later than sixty (60) days after the effective date of this License Agreement Amendment. 3. Licensor’s consent to this License Agreement Amendment shall not authorize Licensee to develop, construct, and/or install said additional underground connections. This License Agreement Amendment shall merely authorize Licensee to prepare and file applications for such permits or approvals as may be required by any and all applicable laws, rules, and regulations, including, but not limited to, Licensor-issued building permits. 4. All other terms and conditions of the License Agreement shall remain in full force and effect. 5. All notices or demands required or permitted to be given or served pursuant to this License Agreement Amendment shall be deemed to have been given or served only if in writing forwarded by (a) hand delivery, (b) certified mail, postage prepaid, or (c) overnight courier, and addressed as follows: 117 of 411 2 To Licensor: City of Evanston With a copy to: City of Evanston 2100 Ridge Avenue 2100 Ridge Avenue Evanston, IL 60201 Evanston, IL 60201 ATTN: Director, PRCS ATTN: Corporation Counsel To Licensee: Sprint/Nextel Property Services 6391 Sprint Parkway Mailstop KSOPHT0101-Z2650 Overland Park, KS 66251-2650 ATTN: Sprint/Nextel Property Tax Department IN WITNESS WHEREOF, the Parties have caused this License Agreement Assignment to be duly executed as of the last date written below. City of Evanston By: _______________________________ Name: Wally Bobkiewicz Title: City Manager Date: _______________________________ SprintCom, Inc. By: _______________________________ Name: Title: Date: _______________________________ 118 of 411 3 EXHIBIT 1 Underground Installation Map 119 of 411 120 of 411 For City Council meeting of November 26, 2012 Item A7 Resolution 82-R-12 Authorizing City Manager to Execute Permit Agreements For Approval To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Director of Utilities Subject: Resolution 82-R-12 Authorizing City Manager to Execute Permit Agreements to establish a Construction Yard during the Large Diameter Sewer Rehabilitation Project (Bid 12-153) Date: November 14, 2012 Recommended Action: Staff recommends adoption of Resolution 82-R-12 authorizing the City Manager to execute agreements with the Metropolitan Water Reclamation District of Greater Chicago and the Skokie Park District to establish a construction yard on the property owned by the MWRDGC and leased to the Skokie Park District in conjunction with Bid 12-153, Cleveland and Davis Streets Large Diameter Sewer Rehabilitation Project. Funding Source: This Large Diameter Sewer Rehabilitation project is budgeted for construction in 2013 with funding from the Southwest and Washington National TIF Funds. There are no fees associated with the proposed permit agreements. Background: This project includes the rehabilitation of 530 feet of 48-inch diameter combined sewer on Davis Street between Benson and Orrington, and 890 feet of 57-inch and 60-inch diameter combined sewer on the Cleveland Street right-of-way extension between Pitner Avenue and Channelside Park (located along the North Shore Channel) using the CIPP lining process. These are critical interceptor sewers that are over 100 years old and are exhibiting considerable deterioration. The combined sewer along the Cleveland Street right-of-way extension runs beneath private property. This necessitated coordination with several outside partners to facilitate the sewer rehab work: 1. Metropolitan Water Reclamation District of Greater Chicago (MWRDGC): A Land Use Permit is required for use of a portion of Channelside Park as a construction yard during sewer lining operations (this property is located in the Village of Skokie and maintained by the Skokie Park District, but it is owned by MWRDGC). Memorandum 121 of 411 2. Skokie Park District: A Work Permit is required for use of a portion of Channelside Park as a construction yard, as this area is maintained by the Park District and they have utilities and other assets in this area that may be disturbed during construction. Analysis: Execution of these permits will allow the contractor awarded this project to establish a construction yard on the property owned by the MWRDGC and leased to the Skokie Park District. Use of this site for the construction yard will minimize the impact of the project to the nearby residents and businesses. Attachments: Proposed Resolution 82-R-12 122 of 411 11/8/2012 82-R-12 A RESOLUTION Authorizing the City Manager to Sign a Permit with the Metropolitan Water Reclamation District and a Permit with the Skokie Park District for a Sewer Lining Project NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The City Manager is hereby authorized to sign, and the City Clerk hereby authorized and directed to attest, on behalf of the City of Evanston, a Metropolitan Water Reclamation District Permit, attached hereto as Exhibit A and incorporated herein by reference and a Skokie Park District Permit, attached hereto as Exhibit B for a sewer lining project (the “Permits”). SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional conditions of the Permits as may be determined to be in the best interests of the City. SECTION 3: This Resolution 82-R-12 shall be in full force and effect from and after its passage and approval in the manner provided by law. ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Adopted: ________________, 2012 123 of 411 82-R-12 ~2~ EXHIBIT A Metropolitan Water Reclamation District Permit 124 of 411 125 of 411 126 of 411 127 of 411 128 of 411 129 of 411 130 of 411 131 of 411 132 of 411 133 of 411 134 of 411 135 of 411 136 of 411 137 of 411 138 of 411 139 of 411 140 of 411 141 of 411 142 of 411 143 of 411 144 of 411 145 of 411 82-R-12 ~3~ EXHIBIT B Skokie Park District Channelside Park Permit 146 of 411 1 Memo To:David Stonebeck, City of Evanston, Director of Utilities From:Michael R. Rea, Assist. Supt. of Parks CC: John Ohrlund, Executive Director, Skokie Park District Date:8/28/2012 Re: Permit #0212-002 Channelside Park Thank you for taking the time to meet with John Ohrlund and myself on Friday June 22nd.As requested we have reviewed the proposed construction yard as well as a site review and have the following concerns which will need to be addressed prior to granting construction access: Pre-Construction Meeting:Before any work commences along your sanitary sewer easement inside Channelside Park, we would request a preconstruction meeting with your agency and your contractor. We will want to review the layout of the proposed construction yard as it relates to our irrigation system as well as the soccer complex and more importantly the proposed schedule or duration of this project. Tree protection:All tree root zones shall be protected from any and all additional damage such as soil compaction by equipment or physical damage to the tree trunks by construction equipment. In addition No construction debris or materials will be allowed to be placed over the root zones of any tree on park property. Any tree(s) damaged or removed as result of this project will be replaced at the contractor’s expense and only after approval by the Park District. Construction Fence:A construction fence of approximately 75’ x 200’ will be erected and maintained around the proposed construction yard throughout the project; special care will be taken to avoid damaging the existing trees and irrigation system during its installation. If trees need to be pruned back the contractor will call the Park District for approval prior any pruning activity. Contact Steve Ames, Landscape Supervisor, he can be reached at 847-674-1500 X 2804. Access shall not be restricted to the north gates of Pooch Park. The contractor will make every effort to keep an access path open at all times for all park patrons. Contractor shall also install and maintain warning signs “Warning, Danger, Keep Out, No Trespassing” or similar every 50’ (fifty) along the construction fence facing the park side. Fence Protection/Replacement:The existing fence along the east walk shall be protected or replaced by the contractor with equal grade fencing or better upon the completion of the project if damaged. A PDF copy of our minimum fencing standard/specification is attached for your review and use should it be necessary to repair or replace the fence. Turf Restoration Requirements:Attached is a PDF with our specific turf restoration standards which must be followed, staff will need to approve all products as well as inspect each step in the restoration process. Please pay special attention to the time requirements which are crucial for a successful stand of turf grass. If sod is to be used the timing will be very critical for a spring restoration as soccer starts its season in Mid-March. 147 of 411 z Page 2 Utilities/Infrastructure:Should any utility be uncovered or damaged during the construction, it must be brought to the Park District’s attention immediately. If damaged it must be repaired at the contractor’s expense. Insurance Requirements:Attached are the insurance requirements as required by our Risk Management agency P.D.R.M.A. The Skokie Park District must be named as additional insured for the entire duration of this project.No work will be allowed to commence on District property without the coverage as specified in place. Storage/Moving/Construction:No construction activity will be allowed on or from Park District Property (other than the proposed construction yard) including but not limit to; demolition, excavation, forming, concrete delivery and pouring, material delivery/handling, storage, erecting, utility work, vehicle or equipment driving, parking or storage.See the Ordinance section below regarding work on or near District Property. Skokie Park District Ordinance Page 37, Section E. Structures and Work on District Property. 1. Work Permit Required No person shall conduct or direct any of the following activity without first obtaining a work permit from the Director: a) make an opening in park property, pavement, side or cross walk or dig a hole, ditch, or drain in or remove any sod, stone, earth or gravel from any public way or other public place; b) use any portion of District Property including sidewalks and parkways during the construction, reconstruction, alteration, wrecking, or tearing down any building or structure or for the storage or delivery of building materials and equipment; c) place, any shaft, cable, pipe, main, conduit, wire, or other transmitting or conducting device over, on or under the surface of park property or public place; d) construct, build, establish, or maintain any driveway over, across or upon District Property; e) remove any manhole cover, handhold cover, or catch basin/ inlet cover on any public way or other District property for any purpose including inspecting or maintaining any underground work or utility; on any public way or District property for the purpose of inspecting and maintaining any underground work or utility; f) use space under any sidewalk or parkway in such a manner as to affect or interfere with any sewer or pipe or any other work lawfully in District Property; g) construct, maintain, or use any canopy upon a District Property; h) build, rebuild, remove, or repair any sidewalk, walk from sidewalk to curb, carriage walk, or concrete any lawn space; i) use District roadways during the construction, reconstruction, alteration, wrecking, or tearing down of any building or structure(s); j) use of any ladder, scaffolding or other similar devices upon or over District Property for the purposes of maintaining or repairing any private building or structure, or for hanging signs or changing the lettering on private signs; or 148 of 411 149 of 411 Skokie Park District Turf Restoration Top Soil and Fertilization Requirements Top Soil 6” of clean pulverized top soil shall be respreads uniformly over the re-graded areas following all construction activities. Fertilizer Application Prior to Seeding 10-18-18 with 30% Nutralene Nitrogen 10% Phosphoric Acid 18% Potash 18% Fertilizer blend shall be broad cast over the area prepared for restoration and tilled into the top 3” of soil at a rate of 5.5 lbs. per 1,000 square feet. or 240 lbs. / acre prior to seeding. Fertilizer Application after Seeding 25-0-10 Nitrogen 25% Phosphoric Acid 00% Potash 10% Sulfur 10% Common Area Seed Blend Portion by Weight Name of Grass Purity Percent Germination 80% Blended Blue Grass 90% 80% (Midnight, Columbia NuGlade, Rugby II, or Bluemoon) Use at least 4 20% Perennial Rye (Roadrunner 98% 80% Manhattan III, Charger II 150 of 411 And Catalina 10%) Seed blend shall be applied at a rate of Not Less Than 5.0 lbs. per 1,000 square feet area or 220 lbs. /acre. Seeding shall take place between the following dates only: March 1st through June 15th OR August 15th through November 1st unless otherwise directed by the Park District. Seed bed will be covered with Hydro Mulch at a rate of NOT Less than 1500 lbs. / acre with a tacifier at a minimum rate of 15 gallons per acre. All areas restored shall be maintained for a minimum of 60 days in order to establish a uniform stand of turf at the expense of the contractor. 151 of 411 152 of 411 153 of 411 154 of 411 155 of 411 156 of 411 157 of 411 158 of 411 159 of 411 160 of 411 INSURANCE REQUIREMENTS CONSTRUCTION PROJECTS - LARGE IN SCOPE AND USING GENERAL CONTRACTOR Contractor shall obtain insurance of the types and in the amounts listed below. A. Commercial General and Umbrella Liability Insurance Contractor shall maintain commercial general liability (CGL) and, if necessary, commercial umbrella insurance with a limit of not less that $5,000,000 each occurrence. If such CGL insurance contains a general aggregate limit, it shall apply separately to this project/location. CGL insurance shall be written on Insurance Services Office (ISO) occurrence form CG 00 01 10 93, or a substitute form providing equivalent coverage, and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract). Owner shall be included as an insured under the CGL, using ISO additional insured endorsement CG 20 10 or a substitute providing equivalent coverage, and under the commercial umbrella, if any. This insurance shall apply as primary insurance with respect to any other insurance or self-insurance afforded to Owner. Any insurance or self-insurance maintained by the Owner shall be excess of the Contractor’s insurance and shall not contribute with it. There shall be no endorsement or modification of the CGL limiting the scope of coverage for liability arising from pollution, explosion, collapse, or underground property damage. B. Continuing Completed Operations Liability Insurance Contractor shall maintain commercial general liability (CGL) and, if necessary, commercial umbrella liability insurance with a limit of not less than $5,000,000 each occurrence for at least three years following substantial completion of the work. Continuing CGL insurance shall be written on ISO occurrence form CG 00 01 10 93, or substitute form providing equivalent coverage, and shall, at minimum, cover liability arising from products- completed operations and liability assumed under an insured contract. Continuing CGL insurance shall have a products-completed operations aggregate of at least two times its each occurrence limit. Continuing commercial umbrella coverage, if any, shall include liability coverage for damage to the insured’s completed work equivalent to that provided under ISO form CG 00 01. C. Business Auto and Umbrella Liability Insurance Contractor shall maintain business auto liability and, if necessary, commercial umbrella liability insurance with a limit of not less than $2,000,000 each accident. Such insurance shall cover liability arising out of any auto including owned, hired and non-owned autos. 161 of 411 Business auto insurance shall be written on Insurance Services Office (ISO) form CA 00 01, CA 00 05, CA 00 12, CA 00 20, or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage equivalent to that provided in the 1990 and later editions of CA 00 01. D. Workers’ Compensation Insurance Contractor shall maintain workers’ compensation as required by statute and employers liability insurance. The commercial umbrella and/or employer’s liability limits shall not be less than $1,000,000 each accident for bodily injury by accident or $1,000,000 each employee for bodily injury by disease. If Owner has not been included as an insured under the CGL using ISO additional insured endorsement CG 20 10 under the Commercial General and Umbrella Liability Insurance required in this Contract, the Contractor waives all rights against Owner and its officers, officials, employees, volunteers and agents for recovery of damages arising out of or incident to the Contractor’s work. E. General Insurance Provisions 1. Evidence of Insurance Prior to beginning work, Contractor shall furnish Owner with a certificate(s) of insurance and applicable policy endorsement(s), executed by a duly authorized representative of each insurer, showing compliance with the insurance requirements set forth above. All certificates shall provide for 30 days’ written notice to Owner prior to the cancellation or material change of any insurance referred to therein. Written notice to Owner shall be by certified mail, return receipt requested. Failure of Owner to demand such certificate, endorsement or other evidence of full compliance with these insurance requirements or failure of Owner to identify a deficiency from evidence that is provided shall not be construed as a waiver of Contractor’s obligation to maintain such insurance. Owner shall have the right, but not the obligation, of prohibiting Contractor or any subcontractor from entering the project site until such certificates or other evidence that insurance has been placed in complete compliance with these requirements is received and approved by Owner. Failure to maintain the required insurance may result in termination of this Contract at Owner’s option. With respect to insurance maintained after final payment in compliance with a requirement above, an additional certificate(s) evidencing such coverage shall be promptly provided to Owner whenever requested. Contractor shall provide certified copies of all insurance policies required above within 10 days of Owner’s written request for said copies. 162 of 411 2. Acceptability of Insurers For insurance companies which obtain a rating from A.M. Best, that rating should be no less than A VII using the most recent edition of the A.M. Best’s Key Rating Guide. If the Best’s rating is less than A VII or a Best’s rating is not obtained, the Owner has the right to reject insurance written by an insurer it deems unacceptable. 3. Cross-Liability Coverage If Contractor’s liability policies do not contain the standard ISO separation of insureds provision, or a substantially similar clause, they shall be endorsed to provide cross-liability coverage. 4. Deductibles and Self-Insured Retentions Any deductibles or self-insured retentions must be declared to the Owner. At the option of the Owner, the Contractor may be asked to eliminate such deductibles or self-insured retentions as respects the Owner, its officers, officials, employees, volunteers and agents or required to procure a bond guaranteeing payment of losses and other related costs including but not limited to investigations, claim administration and defense expenses. 5. Subcontractors Contractor shall cause each subcontractor employed by Contractor to purchase and maintain insurance of the type specified above. When requested by the Owner, Contractor shall furnish copies of certificates of insurance evidencing coverage for each subcontractor. F. Indemnification To the fullest extent permitted by law, the Contractor shall indemnify and hold harmless the Owner and the Architect and their officers, officials, employees, volunteers and agents from and against all claims, damages, losses and expenses, including but not limited to legal fees (attorneys’ and paralegals’ fees and court costs), arising out of or resulting from the performance of the Contractor’s work, provided that any such claim, damage, loss or expense (i) is attributable to bodily injury, sickness, disease or death, or injury to or destruction of tangible property, other than the work itself, including the loss of use resulting there from and (ii) is caused in whole or in part by any wrongful or negligent act or omission of the Contractor, any Subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, except to the extent it is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this Paragraph. Contractor shall similarly protect, indemnify and hold and save harmless the Owner, its officers, officials, employees, volunteers and agents against and from any and all claims, costs, causes, actions and expenses including but not limited to legal fees, incurred by reason of Contractor’s breach of any of its obligations under, or Contractor’s default of, any provision of the Contract. F:\LRNFax\INSURANCE REQUIREMENTS\292 Construction Large Using General Contractor.doc 163 of 411 For City Council Meeting of November 26, 2012 Item A8 Ordinance 106-O-12: Illegally Parked Autos in Fire Lanes For Introduction To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Martin Lyons, Assistant City Manager/CFO Rickey A. Voss, Parking/Revenue Manager Subject: Ordinance 106-O-12, Amending Title 10, Motor Vehicles and Traffic, Chapter 6, Illegally Parked or Abandoned Autos Date: October 30, 2012 Recommended Action: Staff recommends that the City Council adopt Ordinance 106-O-12 amending Title 10, Motor Vehicles and Traffic, Chapter 6, Illegally Parked or Abandoned Autos, adding subsection 10-6-14: Fire Lanes. Summary: In May 2012, staff was asked to research the possibility of the City of Evanston in partnership with private property owners, specifically shopping malls, to enter in a contractual agreement to enter private property for the purpose of enforcing fire lane violations. Under Chapter 625 of the Illinois Compiled Statues, specifically 625 ILCS 5/11-209(a), corporate authorities of any municipality may, by contract, empower the municipality to regulate the parking of automobiles and the traffic of a parking area. Under the proposed amendment to Title 10, Chapter 6, by contract the City will be empowered to enter onto private property to enforce fire lane violations. The owner of said property will be responsible for the appropriate signage and that all said contract shall not exceed a period of 20 years, and shall be recorded in the Office of the Cook County Recorder of Deeds. The agreement shall become effective and enforceable three days after it is recorded. The fine shall be $55 and a late penalty of $50. This proposal was scheduled for presentation and discussion at the Transportation and Parking Committee on October 24th. However, due to a lack of quorum, a formal recommendation from the Committee is not available. --------------------------------------------------------------------- Attached: Ordinance 106-O-12 Memorandum 164 of 411 10/19/2012 106-O-12 AN ORDINANCE Amending Title 10, Chapter 6 of the City Code, “Illegally Parked or Abandoned Vehicles” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Title 10, Chapter 6 of the Evanston City Code of 1979, as amended (“City Code”), is hereby further amended to add a subsection and read as follows: 10-6-14: FIRE LANES (A) Definition of Fire Lane: Fire lane means travel lanes for firefighting equipment upon which there shall be no standing or parking of any motor vehicle at any time so that firefighting equipment can move freely thereon and gain access to buildings, structures, fire hydrants, wall hydrants, or fire department connections supplying automatic sprinkler or standpipe systems. (B) Prohibitions: No person shall stand or park a motor vehicle within any area designated a fire lane, and such violations shall be subject to the penalties provided in this section. (C) Designation of Fire lanes: 1. By written agreement between the city and any school board, hospital, church, condominium complex unit owners’ association, commercial and industrial facility, shopping center or apartment complex owner, which controls a parking area located within the city limits, empowering the city designate and enforce fire lanes on such parking area, including city enforcement of the maintenance of the designated fire lanes. Such agreement shall be approved and executed by the City Manager or his/her designee, shall not exceed a period of 20 years, and shall be recorded in the Office of the Cook County Recorder of Deeds. The agreement shall become effective and enforceable three days after it is recorded. 2. By the City Council, pursuant to the recommendation of the City Manager or his/her designee, and by ordinance, resolution or written agreement, on any private or semi-private roads, streets, driveways, trails, parkways, parking areas or other roadways open to or used by vehicular traffic where 165 of 411 106-O-12 ~2~ the City Council has, pursuant to a condition in a planned development zoning classification, special use permit or variation or pursuant to a condition in an annexation agreement required the designation of fire lanes. (D) Methods of Posting Fire Lanes: Fire lanes shall be posted in accordance with the Illinois Department of Transportation Manual on Uniform Control Devices. Additionally, at the discretion of the City Manager or his/her designee, curbing within a designated fire lane may be painted yellow. (E) Penalty: Any person violating the provisions contained in this section, 10-6-14, shall be punished by a fine of $55 and a late penalty of $50. Each day that such a violation occurs shall be a separate and new offense. (F) Tow Zone: The City Manager or his/her designee, pursuant to the passage of an ordinance designating a fire lane, or pursuant to the recording of a written agreement empowering the City to designate and enforce fire lanes, may have such a lane posted as a tow zone. Any motor vehicle within such tow zone shall be subject to removal by a towing service, and the owner will be responsible for all towing costs. (G) Maintenance: Owners of property on which fire lanes are designated are responsible for providing required pavement markings and for obtaining appropriate signage at owner’s expense, in accordance with city standards, to give the public reasonable notice of the location of the fire lane, the parking and standing prohibitions, and that fines may be imposed by the City against violators. (H) Citations: City fire inspectors, City police officers, parking enforcement officers, and/or building code officials are hereby authorized to issue citations for violations of the parking and standing prohibitions and for maintenance violations, as provided for in this section. (I) Severability: That if any provision of this Chapter or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Chapter that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this Chapter is severable. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. 166 of 411 106-O-12 ~3~ SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2012 Adopted:___________________, 2012 Approved: __________________________, 2012 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 167 of 411 For City Council meeting of November 26, 2012 Item A9 Business of the City by Motion: Downtown Evanston FY2013 Funding Request For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Steve Griffin, Director, Community & Economic Development Dept. Subject: Downtown Evanston FY2013 Request for Budget Contribution Share Date: November 14, 2012 Recommended Action: The Economic Development Committee and staff support a recommendation to the City Council for approval of the Fiscal Year 2013 budget for Downtown Evanston as follows: $370,000 from the Special Service Area # 4 (SSA #4) for downtown operations and maintenance $113,000 from the Economic Development Fund for supplemental marketing and economic development activities $88,247 equally split equally between the Washington National TIF and Economic Development fund for additional maintenance contract reimbursements The total allocation for FY2013 is $571,247. Discussion: Funding for Downtown Evanston comes from three sources: Special Service Area #4 (SSA #4): This line item, $398,000 in the 2012 Budget, is the proceeds from the self-imposed-tax paid by commercial property owners within the SSA’s legally defined geography. The property owners within the SSA have agreed to increase this amount this next calendar year by $10,000. These proceeds are collected by the City of Evanston. Downtown Evanston invoices the City of Evanston’s Finance Department quarterly for these proceeds. Unfortunately, based on the preliminary 2012 tax assessor’s calculation for this district, the maximum tax that will be produced from th e 0.1464 limiting rate is $370,000. Downtown Evanston is requesting that the City levy an amount of $408,000, however the actual proposed budget shows funding at $370,000. By authorizing the higher levy, we will take advantage of all of the available tax dollars up to the district’s limiting rate. During the year, if tax revenues come in at an amount greater than $370,000, the City can adjust the quarterly contribution from the Economic Development Fund below Memorandum 168 of 411 the $113,000 shown in Downtown Evanston’s budget request. This method will allow Downtown Evanston to receive some combination of taxes and contributions will equal $483,000.(See attached chart explaining reimbursements) City of Evanston Contribution: As described in Ordinance 67-O-07, the City may make a contribution to Downtown Evanston from one of four funds—the Washington National TIF Special Tax Allocation Fund, the Downtown II TIF Special Tax Allocation Fund, the Economic Development Fund, and any appropriate City Council approved funding source. The contribution itself is also described in the ordinance. The amounts are limited to a maximum of $138,000. The projected amount for FY2013 is recommended to be $113,000. As with SSA #4 payments, the expectation is that these contributions will be invoiced quarterly. As is noted above the contribution amount may need to be adjusted downward based on the final levy collection for 2013 under the limiting rate of 0.1464. Maintenance Contract Reimbursements: The maintenance contract with the downtown maintenance contractors (currently Landscape Concepts Management) is approved annually by Evanston’s City Council. The contract is between Downtown Evanston and the contractor. Certain services provided through the Downtown Evanston contract are services performed at the City’s request. These reimbursements are for these services. A side agreement, expressing these services, between Downtown Evanston and the City is then signed by the City Manager after Council approval. Legislative History: This matter was before the Economic Development Committee for their consideration at its October 24, 2012 meeting and was unanimously recommended for approval. Attachments: Fiscal Year 2013 Downtown Evanston budget request dated October 11, 2012 169 of 411 To: Wally Bobkiewicz, City Manager, City of Evanston Martin Lyons, Asst. City Manager, City of Evanston Suzette Robinson, Director of Public Works, City of Evanston Steve Griffin, Director of Community & Economic Dev. Economic Development Committee (EDC), Evanston City Council From: Carolyn Dellutri, Evmark dba Downtown Evanston Re: Calendar year 2013 Proposed Budget Date: October 11, 2012 Attached is Downtown Evanston’s revised budget submission including funding from the Special Service Area #4 (SSA). Downtown Evanston looks forward to working with City staff and the City Council’s Economic Development Committee in formulating a final budget that reflects the ongoing and emerging needs of Evanston’s downtown. This budget proposal consists of three parts: 1) this cover memo 2) the proposed budget in an Excel spreadsheet format 3) a document explicitly defining budget line item definitions Finally, three sets of attachments are included. The first (exhibit A) includes a description and examples of Downtown Evanston’s current marketing programs and business development initiatives. The second (exhibit B) is more financial in character. It includes Downtown Evanston’s CY2011 audited financial statements (10 Months), and the CY2012 internal Year-To-Date Actual vs. Budget financial statement for January 1, 2012 thru September 30, 2012. The third (exhibit C) is a copy of the funding agreement between Downtown Evanston and the City of Evanston for landscaping and maintenance services for the central business district, which requires the City Manager’s signature upon approval of this budget document. Included in exhibit C is an Excel spreadsheet identifying the quarterly reimbursement amounts that will be invoiced to the city. The approach to budget preparation is pragmatic. This proposed budget seeks balance among the occasionally conflicting needs of downtown’s many stakeholders—property owners, retail/restaurant businesses, and office tenants, among others. Downtown Evanston’s mission is to market and manage downtown Evanston. Downtown Evanston’s annual budget, as proposed, reflects the organization’s mission-specific activities— marketing of the downtown district to consumers and investors, and management of downtown’s environment, including maintenance. Marketing services have consistently been provided to what is generally perceived as ‘downtown Evanston,” without regard to legal SSA boundaries. The document defining each line item briefly explains the components, history, and plan for income and expense categories. Some definitions have been combined for greater clarity. Income has been projected based upon the proposed SSA levy and generally assumes other income categories remain near CY2012 (12 month) levels. Any distinctions are noted. Most marketing expense line items have been projected using past 170 of 411 expense levels with the addition of new or expanded programs. Marketing efforts will be enhanced, and new programs are being planned. New marketing efforts will be quantified during CY2013 for efficacy. Ongoing programs will continue to be evaluated and altered for improvement. Downtown Evanston’s two major management-related items include; the downtown maintenance contract ends as of December 31, 2014. Holiday décor has been purchased over the past 8 years and this year includes storage, upkeep, installation and removal along with additional funds for additional decor. Downtown Evanston’s downtown management work includes one additional function, representing much less expense than the contractual obligations. Downtown Evanston works in partnership with the City of Evanston and other Evanston entities to foster downtown’s economic development. This work will continue and is incorporated in this budget. The Executive Director will be responsible for overall management functions and for Downtown Evanston’s external outreach, including downtown business recruitment work with property owners and brokers, and meetings with the downtown business community in tandem with City staff. The Marketing and Events Coordinator will be responsible for marketing programs and events, their development and efficacy, and for outreach to downtown’s ground floor business community. The 2011 SSA #4 tax levy, used in the 2012 Budget was $398,000. This year Downtown Evanston is requesting a 2.6% increase to the SSA #4 tax levy, making the 2012 requested levy amount $408,000 (payable in 2013). However, since the SSA #4 tax levy is capped at a rate of .1464 by ordinance, based on the most recent assessed value data, the limiting rate in the SSA #4 will produce a levy of $370,000. By authorizing the higher levy, we will take advantage of all of the available tax dollars up to our limiting rate. During the year, if tax revenues come in at an amount greater than $370,000, the City can adjust the quarterly contribution from the Economic Development Fund below the $113,000 shown in our budget request. This method will allow Downtown Evanston to receive some combination of taxes and contributions will equal $483,000. Downtown Evanston’s request for City funding to cover the gap between the budgeted expenditure request and the expected levy amount will, therefore, include a proposed $113,000 City Contribution. The tax levy proposal to generate the $408,000 will be submitted to the City Council on November 12, 2011 for approval. Downtown Evanston, both Board and staff, welcome the opportunity for questions and comments. Downtown Evanston’s Executive Committee approved this proposed budget for submission to the City at its October 11, 2012 meeting. Once this proposed budget has been vetted through EDC, the Downtown Evanston Board of Directors will approve the revised budget at their November 13, 2012 meeting at Bravo, 1701 Maple Ave, which will be the 2nd public meeting of the year per our agreement with the City of Evanston. 171 of 411 The Downtown Evanston Board and Staff always keep in the forefront the five overarching goals identified in our goal setting conducted March 5, 2010. The full report can be viewed at http://www.downtownevanston.org/images/stories/evmark/Final_Goal_Setting_Report.p df 172 of 411 1 Downtown Evanston CY2013 Proposed Budget Budget Line Item Definitions The following definitions are intended to aid City staff and the City Council in understanding the approach to this budget as a full-time operation. Income and expense line items are described for background purposes. Income Line Items Special Service Area #4 (SSA #4): This line item, $398,000 in the 2012 Budget, is the proceeds from the self-imposed-tax paid by commercial property owners within the SSA’s legally defined geography. The property owners agreed to increase this amount this next calendar year (2013) by $10,000. These proceeds are collected by the City of Evanston. Downtown Evanston invoices the City of Evanston’s Finance Department quarterly for these proceeds. Unfortunately, based on the preliminary 2012 tax assessor’s calculation for this district, the maximum tax that will be produced from the .1464 limiting rate is $370,000. We are requesting that the City levy an amount of $408,000, however our budget shows funding at $370,000. By authorizing the higher levy, we will take advantage of all of the available tax dollars up to our limiting rate. During the year, if tax revenues come in at an amount greater than $370,000, the City can adjust the quarterly contribution from the Economic Development Fund below the $113,000 shown in our budget request. This method will allow Downtown Evanston to receive some combination of taxes and contributions which will equal $483,000.(See attached chart explaining reimbursements) City of Evanston Contribution: As described in Ordinance #67-O-07, the City may make a contribution to Downtown Evanston from one of four funds—the Washington National TIF Special Tax Allocation Fund, the Downtown II TIF Special Tax Allocation Fund, the Economic Development Fund, and any appropriate City Council approved funding source. The contribution itself is also described in the ordinance. The amounts are limited to a maximum of $138,000. The projected amount for CY2013 is recommended to be $113,000. As with SSA #4 payments, the expectation is that these contributions will be invoiced quarterly. As is noted above the contribution amount may need to be adjusted downward based on the final levy collection for 2013 under the limiting rate of .1464. Maintenance Contract Reimbursements: The maintenance contract with the downtown maintenance contractors (currently Landscape Concepts Management) is approved annually by Evanston’s City Council. The contract is between Downtown Evanston and the contractor. Certain services provided through the Downtown Evanston contract are services performed at the City’s request. These reimbursements are for these services. A side agreement, expressing these services, between Downtown Evanston and the City is then signed by the City Manager after Council approval. Contributions: This projection represents an agreed upon contribution by Northwestern University as owner of 1800 Sherman Avenue. Northwestern has agreed to this 173 of 411 2 contribution. As with the other key revenue categories, the plan is to invoice quarterly for these proceeds. Marketing Program Reimbursements: Several Downtown Evanston marketing programs are conducted jointly with downtown business owners. Participating businesses partially pay for these initiatives. These programs include street banners, cooperative advertising, and radio advertising on WBEZ and WBBM-AM. Sponsorship income from the It’s Thursday dance series is also included in this category. Interest Income: Downtown Evanston maintains an insured money market account, in addition to its operating checking account, with First Bank & Trust. Some interest income is received annually from deposits to this account prior to any transfer to the checking account. Expense Line Items Expenses are divided into five general categories—Marketing, Maintenance, Holiday Decorations, Payroll, and Administrative. Maintenance, Holiday Decorations, Payroll, and Administrative are considered part of Downtown Evanston’s management function. These categories were separated for reviewer clarity. Marketing: The Marketing budget comprises multiple expense categories. For this year’s budget, Downtown Evanston plans to reduce current print advertising activities. The goal is to achieve balance among image enhancement activities, special events, retail and dining promotions, and public relations. The first three expenses categories are designated shopping, dining, and commercial real estate. These three categories represent ‘channels’ of downtown activities associated with certain downtown consumers and investors. Each includes ongoing and new image related advertising and promotion through various media. Shopping and dining are self- explanatory. The budget allocations for these two categories reflect the numbers of restaurants and retailers within the downtown district. The commercial real estate budget represents work with downtown’s commercial real estate brokers to enable a strong downtown market for upper story tenants. Downtown Evanston’s ongoing campaign to enhance downtown’s image as an office location remains an important priority. The expenses allocated to these three categories include: The annual registrations and printing expense for two International Council of Shopping Centers meetings in Chicago. These two events attract retailers and site locators seeking locations throughout the Midwest. The second session features presentations by retailers providing site specifics. City staff and Downtown Evanston staff attend both events. Advertising expenses for each “channel” by type. Other attachments to this budget describe how Downtown Evanston reaches target customers in its target 174 of 411 3 geography to promote shopping and dining/entertainment. Briefly, Downtown Evanston advertises in local and regional newspapers, on radio, and increasingly, through electronic media. Variations in expense for the commercial real estate category. The commercial real estate dollar budget differs from the other two sectors. Reaching those decision makers through advertising and outreach to the office broker community requires a different approach. There are local and regional channels for ongoing image development. Most are trade publications, print and electronic. Downtown Evanston continues its membership with Loopnet which is a tool to identify potential retail tenants to locate in Evanston. The Loopnet program can be shared with City of Evanston staff as the City has also negotiated a shared agreement with Costar and Retail Lease Trac, the City and Downtown Evanston. Downtown marketing includes events. Certain events, unless retail promotions, do not ‘ring registers.’ They provide visibility for the broader downtown offering. These line items include event specific expenses only. The ‘It’s Thursday’ dance series is the largest, including expenses for bookings and performers for that six-week series. Super Summer Sale expense is for a small amount of direct expense specific to that retail promotion. Most marketing expense for Super Summer Sale is also included in shopping expense. Smaller line items recognize event specific expense for Big Bite Night and for the Holiday Bash and Tree Lighting. The two categories, described as Spring and Fall Event, represents planned direct expense for two events the Girl Whirl Weekend and a new fall event. The downtown directory category remains the same as last year with only one printing during the year. This map brochure, currently lists all of downtown’s ground level merchants. Current distribution is now 85,000 annually. The Gift Card expense line item includes printing of cards, folders, and passport coupon books. This line item also includes all the fees associated with the gift card program which has recently increased due to online sales and increase of sales. Of the remaining Marketing expense, two are noteworthy. Downtown Evanston with its fairly new and improved website is requiring its own server to host the site. The cost of monthly hosting has increased from $100 a month to $275. Downtown street pole banners are being renewed and will require maintenance and upgrades. The final Marketing expense for $1,000 will include small dollars not elsewhere categorized. Management expense includes four categories—maintenance, holiday decor, payroll, and administrative. The key expense within management is for the downtown maintenance contracts. The primary downtown maintenance contract, currently with Landscape Concepts Management, is currently through CY 2014 and with the new contract includes the 22 street planters. Within maintenance, there are additional funds included in this line item 175 of 411 4 for plant materials and event maintenance such as Big Bite Nite and Holiday Bash. This represents costs to purchase any materials excluded from the larger maintenance contract. Another management-related item that continues is holiday decor. Downtown Evanston has an agreement with Temple Display to continue these services. The current product was inspected and it was determined new product will be needed in CY 2013. In 2004 Evmark purchased 105 snowflakes & 112 wreaths, in 2008 an additional 24 wreaths were purchased, in 2009 we purchased 10 more wreaths and LED Lights for the Tree and in 2011 (last fiscal year) we purchased an additional 20 wreaths. The total inventory is 105 snowflakes and 166 wreaths. Each year we must purchase new bows for the wreaths. In FY 2009, Downtown Evanston approved the purchase of LED lights for the Holiday Tree at Fountain Square. These lights use less power, and will also be removed from the tree after the season and stored for re-use each year. This product is under warranty for 5 years. Payroll will represent the largest expense category within management. Full-time salaries for an Executive Director and a Marketing Director are at $132,978 for both positions. These amounts were obtained from comparable downtown programs in the Chicago area, including Oak Park and Elmhurst, and relevant examples in similar communities. These are demanding positions necessitating experienced staff requiring appropriate compensation and benefits. Medical benefits for full-time staff will be available from the City of Evanston. This arrangement is typical among similar downtown organizations. The estimate shown applies the single rate for the City’s PPO & HMO on an annual basis less a 30% employee contribution for these benefits. Also included in this line item is a 3% cost of living increase from CY 2013 and also a 3% match for retirement plan. Two categories of part-time Downtown Evanston staff exist. Two part-time staff positions include an accountant/bookkeeper and an assistant. The first position obviously manages the accounting system and works in tandem with the Executive Director and Downtown Evanston’s accounting firm and Treasurer on financial matters. The second position, the assistant, maintains the business and property owner databases and website information. The accountant/bookkeeper works approximately 2-3 hours per week and the assistant works 15 hours per week. There is a slight increase in this category to fund additional staff during peak seasons of higher walk in traffic and also an increase in online gift card sales. Downtown Evanston also employs a mentally challenged, Evanston resident as a part-time maintenance worker. She came to Downtown Evanston through the now-defunct Natural Ties organization and sweeps the sidewalks for 2 hours each day, depending upon the weather. Again, no change is anticipated in this employment situation. Administrative expense includes the day-to-day cost of operating the Downtown Evanston office. The office space requirement and most expenses will be unchanged. A few adjustments have been made to reflect past history in this expense category. 176 of 411 Evmark Comparison Income FY 2011 FY 2011 Calendar year 2011 Calendar Year 2012 Calendar Year 2013 (12 Mnth)Budget (10 Mnth)Budget (12 Mnth)Budget (12 Mnth)Budget Special Service Area #4 378,000$ 388,000$ 398,000$ 370,000$ City of Evanston Contribution 82,000$ 72,000$ 77,000$ 113,000$ Maintenance Contract Reimbursements 102,678$ 90,309$ 88,247$ 88,247$ Contributions-NU 20,000$ 20,000$ 20,000$ 20,000$ Special Service Area #5 Reimbursements -$ Marketing Program Reimbursements 26,000$ 30,000$ 30,000$ 30,500$ Interest Income 500$ 250$ 250$ 250$ Total Income 609,178$ 600,559$ 613,497$ 621,997$ Expenses Marketing Marketing-Shopping 33,500$ 33,500$ 30,000$ 31,000$ Marketing-Dining 26,500$ 26,500$ 25,500$ 26,500$ Marketing-Commercial/Real Estate 14,000$ 14,000$ 12,000$ 12,000$ Marketing-Events It's Thursday Series 12,000$ 14,000$ 10,000$ 10,000$ Super Summer Sale 5,000$ 7,000$ 5,000$ 5,000$ Big Bite Night 500$ 3,500$ 1,500$ 2,000$ Holiday Tree Lighting 2,000$ 2,000$ 1,000$ 2,000$ General Event Expense 5,000$ 5,000$ 5,000$ 5,000$ Fall Event 15,000$ 15,000$ 5,000$ Spring Event 8,000$ 7,000$ 6,000$ Total Events 24,500$ 54,500$ 44,500$ 35,000$ Directory and Collateral Materials Printing 33,500$ 36,500$ 16,000$ 16,000$ Graphic Design 5,000$ 5,000$ 4,000$ 3,000$ Gift Card Expense 15,000$ 15,000$ Website 5,000$ 5,000$ 2,000$ 1,500$ Street Banners 2,000$ 2,000$ 2,000$ 2,000$ Other Marketing Expense 1,000$ 1,000$ 1,000$ 1,000$ Total 46,500$ 49,500$ 40,000$ 38,500$ Marketing Total 145,000$ 178,000$ 152,000$ 143,000$ Maintenance Contract 168,672$ 161,986$ 195,784$ 195,784$ Equipment 2,500$ 4,000$ Materials 1,000$ Planters 16,350$ Improvements 9,900$ Maintenance Total 198,422$ 165,986$ 195,784$ 195,784$ Holiday Décor 30,000$ 34,000$ 25,000$ 31,000$ Holiday Décor Total 30,000$ 34,000$ 25,000$ 31,000$ 177 of 411 Payroll/Benefits/Taxes/Fees Full-Time Staff Salaries 136,200$ 116,905$ 130,800$ 132,978$ Full-Time Staff Benefits 19,250$ 16,750$ 18,250$ 20,250$ Hourly/ contract staff 22,500$ 30,000$ 30,000$ 33,000$ Maintenance Worker 2,000$ 2,000$ 2,000$ 2,000$ Employer Taxes 13,000$ 13,000$ 13,000$ 14,000$ Payroll Processing Fees 1,500$ 1,500$ 1,500$ 1,600$ Payroll/Benefits/Taxes/Fees Total 194,450$ 180,155$ 195,550$ 203,828$ Administrative Rent 13,500$ 9,000$ 11,000$ 11,000$ Telephone 5,000$ 5,000$ 5,000$ 5,000$ Internet/DSL/Website Hosting 500$ 1,200$ 1,200$ 3,800$ Accounting 6,600$ 7,000$ 8,000$ 8,000$ Board Meetings 400$ 500$ 500$ 500$ Postage 500$ 1,200$ 1,100$ 1,100$ Insurance 6,300$ 6,800$ 6,800$ 7,000$ Business/Professional Development 2,000$ 2,000$ 2,000$ 3,000$ Dues and Subscriptions 1,500$ 1,500$ 1,500$ 1,500$ Licenses and Fees 400$ 750$ 750$ 500$ Computer equip & professional Services 1,500$ 3,500$ 3,500$ 3,500$ Supplies 2,000$ 2,500$ 2,500$ 2,250$ Miscellaneous 1,000$ 1,000$ 1,000$ 1,000$ Administrative Total 41,200$ 41,950$ 44,850$ 48,150$ Total Expense 609,072$ 600,091$ 613,184$ 621,732$ Net Income 106$ 468$ 313$ 265$ 178 of 411 Exhibit C FINAL Calendar Year 2013 Billed in JanuaryBilled in April Billed in July Billed in October SSA#4 tax from Commercial Property Owners 370,000.00$ 92,500.00$ 92,500.00$ 92,500.00$ 92,500.00$ City of Evanston Contribution from one of three funds stated 113,000.00$ 28,250.00$ 28,250.00$ 28,250.00$ 28,250.00$ Maintenance Reimbursements*88,247.00$ 22,061.75$ 22,061.75$ 22,061.75$ 22,061.75$ City Portion of Maintenance Contract Reimbursements Landscape Maint. Metra ROW CTA Station Farmer's Market Fountain Square Fenced area NW corner Church & Maple Recycling Total City Portion of Reimbursements=$16,556 Total Landscape Concepts/Plant Materials $10,000/contingency $15,000 195,784.00$ minus Total City Portion from above 16,556.00$ Total minus the city portion 179,228.00$ Evmark 60%107,537.00$ City Portion is 40% of 179,228.00 0.40$ 40%71,691.00$ plus City portion maintenance contract reimbursements 16,556.00$ *Total City Portion of Landscape Concepts Contract 88,247.00$ 179 of 411 2012 Actual-Budget YTD YTD YTD Annual Evmark Financials thru September Actual Budget Variance 2012 Budget Income Contribution 15,000.00$ 15,000.00$ -$ 20,000.00$ City of Evanston Contributions 57,750.00$ 57,750.00$ -$ 77,000.00$ SSA 4 298,500.00$ 298,500.00$ -$ 398,000.00$ Marketing Program Rembursement 16,290.49$ 18,500.00$ 2,209.51$ 27,500.00$ Maintenance Contract Reimbursem 66,185.25$ 66,183.00$ (2.25)$ 88,247.00$ Interest Income 53.05$ 175.00$ 121.95$ 250.00$ Card Activation Fees 929.75$ 800.00$ (129.75)$ 2,500.00$ Total Income 454,708.54$ 456,908.00$ 2,199.46$ 613,497.00$ Expenses Marketing Expenses Total 6010 Marketing Shopping 22,054.76$ 22,500.00$ 445.24$ 30,000.00$ Total 6020 Marketing Dining 19,661.21$ 19,125.00$ (536.21)$ 25,500.00$ Total 6030 Marketing Commercial/RE 6,292.43$ 8,400.00$ 2,107.57$ 12,000.00$ Total 6040 Marketing Events 30,038.97$ 41,500.00$ 11,461.03$ 44,500.00$ Directory & Collateral Material Graphic Design -$ 4,000.00$ 4,000.00$ 4,000.00$ Printing 2,282.45$ 16,000.00$ 13,717.55$ 16,000.00$ Gift Card Expense 6,672.69$ 12,000.00$ 5,327.31$ 15,000.00$ Website 598.85$ 1,400.00$ 801.15$ 2,000.00$ Street Banners 946.15$ 2,000.00$ 1,053.85$ 2,000.00$ Other Marketing Expense 535.43$ 700.00$ 164.57$ 1,000.00$ Total 6000 Marketing Expenses 89,082.94$ 127,625.00$ 38,542.06$ 152,000.00$ Maintenance Expenses Materials -$ -$ -$ -$ Contract 124,049.97$ 147,034.00$ 22,984.03$ 195,784.00$ Total 6100 Maintenance Expense 124,049.97$ 147,034.00$ 22,984.03$ 195,784.00$ Total 6500 Holiday Decorations Lease -$ -$ -$ 25,000.00$ Administrative Accounting 8,000.00$ 8,000.00$ -$ 8,000.00$ Internet/DSL 967.73$ 900.00$ (67.73)$ 1,200.00$ Telephone 3,457.08$ 3,800.00$ 342.92$ 5,000.00$ Rent 6,872.18$ 8,300.00$ 1,427.82$ 11,000.00$ Office Supplies 1,209.92$ 1,750.00$ 540.08$ 2,500.00$ Miscellaneous 1,155.21$ 750.00$ (405.21)$ 1,000.00$ Professional Services 745.00$ 2,600.00$ 1,855.00$ 3,500.00$ Licenses & fees 310.00$ 750.00$ 440.00$ 750.00$ Dues & Subscriptions 1,175.95$ 1,125.00$ (50.95)$ 1,500.00$ Business/Professional Development 775.00$ 1,500.00$ 725.00$ 2,000.00$ Insurance 1,429.00$ 4,760.00$ 3,331.00$ 6,800.00$ Postage 571.97$ 800.00$ 228.03$ 1,100.00$ Board Meeting 288.93$ 400.00$ 111.07$ 500.00$ Total 7100 Admin 26,957.97$ 35,435.00$ 8,477.03$ 44,850.00$ Total 7200 Payroll 137,805.05$ 146,625.00$ 8,819.95$ 195,550.00$ Total Expense 377,895.93$ 456,719.00$ 78,823.07$ 613,184.00$ Net Income 76,812.61$ 189.00$ 76,623.61$ 313.00$ 180 of 411 1 Exhibit A Downtown Evanston Marketing and Business Development Initiatives Background Information for CY2013 Proposed Budget Downtown Evanston's logo and brand identity continues to serve as the foundation for the design and development of all our marketing materials. The Downtown Evanston Gift Card which publicly launched December 1, 2010 has served as a valuable marketing tool that keeps shopping dollars within the downtown business community. The cards are for sale at the Downtown Evanston office as well as First Bank and Trust at Church and Benson and NEW this year now available at www.downtownevanston.org New in 2012, the Downtown Evanston staff and Evanston Community Foundation leadership Evanston class collaborated on a new partnership with local PTA organizations in a pilot program to benefit local schools. Three schools participated in the pilot program selling gift cards as a fundraising tool and the participating PTA organizations received 5% of sales to benefit their PTA organization. We continue to promote a companion “passport” booklet with value added offerings which accompanies each gift card sold. Downtown Evanston staff continues to work with Live Locally (formerly Sweetperk) to promote and build on the Passport to Downtown Evanston App for the iPhone and android. This electronic form of communication allows businesses to update offers and send push notifications to those consumers who have selected a business as a “favorite.” To date over 9,701 people have downloaded the app with over 5,801 redemptions at 104 participating businesses. Gift Card Sales 2010 (Nov/Dec) 2011 CY 2011 (Nov/Dec) 2012 CY (YTD 10/9/2012) Since Inception Cards Sold $29,655 $50,672 $28,431 $37,155 $117,432 Redeemed in district $5,090.51 $33,579.70 $7,766.33 $36,174.58 $74,844.79 Mobile App Oct 2011 Oct 2012 Downloads 2,690 9,701 Redemptions 939 5,801 Favorites 1,384 6,846 Businesses 88 104 The Downtown Evanston website www.Downtownevanston.org had 70,242 absolute unique visitors from September 1, 2011 – October 1, 2012 – this equates to approximately 5,403 visitors per month. This figure is nearly double that of last year (39,370 absolute unique visitors, average of 3,028 per month - from September 1, 2010 – October 1, 2011). Our top 5 most popular page views consistently included the first-floor Business Directory, Real Estate Directory, Events Page, Dining Page, and Shopping Page. Top keyword search phrases for our site included: Downtown Evanston, Evanston restaurants, Evanston il restaurants, Evanston downtown, Evanston apartments; and seasonally: Evanston Thursday Dance. Our continued goal with 181 of 411 2 www.downtownevanston.org is to greatly increase our number of unique visitors and become the go-to source for everything that's happening in downtown Evanston. www.downtownevanston.org 09/01/2010 - 10/01/2011 09/01/2011 - 10/01/2012 Visits 51,920 90,156 Unique Visits 39,370 70,242 Pageviews 224,125 328,851 Pages per visit 4.32 3.65 Avg time on site 00:03:08 00:02:34 New Visits 74.98% 77.86% Our target geographic reach is Evanston, the north side of Chicago and North Shore consumers. Chicago’s North Shore Convention and Visitors Bureau (CVB) execute contracts with the Chicago Tribune and Time Out Chicago advertising on Downtown Evanston’s behalf. This allows Downtown Evanston to take advantage of their contract ad rates. Media purchases in real estate or retail trade publications and select print outlets are purchased when discounted pricing is available for individual ads. Radio ads are currently operating in a co-op capacity with expenses shared by participating downtown Evanston businesses. We utilize a combination of print and electronic media in outlets including: Evanston RoundTable, Evanston Now, Make it Better, Pioneer Press, Chicago Magazine, the Daily Northwestern, Time Out Chicago; Transportation media with CTA, Pace and Metra; and radio ads with WBEZ public radio (91.5 FM). Downtown Evanston organized five special events this year – The “Girl Whirl Weekend,” the “It’s Thursday! Let’s Dance!” series, The Evanston Sidewalk Sale+Artwalk, Big Bite Night, and currently working on the Downtown Evanston Holiday Bash & Tree Lighting. The plan is to continue to study the effectiveness of these events and tweak as needed. In its 3rd year Downtown Evanston continued as a sponsor for BackStage Evanston, created by the Arts and Business Committee a subcommittee of the Evanston Arts Council. New this year, The Super Sidewalk Sale was rebranded and renamed to The Evanston Sidewalk Sale+Artwalk. This was a joint retail promotion by Downtown Evanston and the Chicago/Dempster Merchants Association. New graphics were created and the Artwalk component was a new addition to downtown. Local artists set up alongside brick and mortar retailers to display and sell their artwork and add a completely new element to the event. Another new element was the addition of the Downtown Evanston Stage in Fountain Square. Events at the stage included classes presented by lululemon athletica, a cooking demonstration by Whole Foods Market and performances by local musicians and groups from the Music Institute of Chicago and Northwestern’s Imagine U Family Program. Downtown Evanston’s most visible marketing effort is the downtown directory, published annually. The directory includes a detailed location map and over 300 listings including business category, address, phone number and web site for each downtown ground floor business. A parking guide is a feature of the directory with complementing parking boards in the garages, directory racks are also placed in the parking garages. 182 of 411 3 These directories are provided to major users, such as Northwestern University, the five downtown Evanston hotels, and the Chicago Office of Tourism. They are also available in downtown businesses, downtown parking garages as well as the downtown Evanston visitor information center located at 820 Davis Street, suite 151. These directories are also distributed by The Evanston Chamber of Commerce, the CVB, at local commuter transit and rail stations (including the Ogilvie Transportation Center in Chicago), and by request. We receive frequent requests from wedding parties, academic conferences and other organizations that hold events in downtown Evanston. With the Downtown Evanston office conveniently located on the ground level, we experience quite a bit of foot traffic. Month after month Downtown Evanston tracks the foot traffic of consumers/visitors who walk through the doors of the Downtown Evanston office looking for information on local businesses and current events. This is another distribution channel for the directory and currently our main source of gift card sales. Downtown Evanston Visitors Jan. Feb. Mar. Apr. May. Jun. Jul. Aug. Sept. Oct. Nov. Dec. 2011 - - - - - - 48 160 116 110 93 246 2012 66 93 95 116 149 205 182 168 145 - - - Downtown Evanston continues to manage a database which is used to update the directory information, business contact information, and the Downtown Evanston website. Updates are typically done weekly. Downtown Evanston’s website has a search function that allows visitors to locate and browse downtown businesses and their websites. The downtown directory is also available from the Downtown Evanston website in PDF format. In addition, updating email addresses for the downtown businesses is part of Downtown Evanston's ongoing database management. This information aids Downtown Evanston in communicating to the downtown business community through blast emails. Downtown Evanston has enjoyed great success with building the database for its e-newsletter program targeting consumers. While it has always been our mission to market to consumers, emphasis has been placed this year on the creation of a consumer database via collection of emails at events. A key goal in the development of both the website and the consumer E- newsletter is to create exciting and user-friendly content that drives consumer traffic, and offers visitors and residents timely and enticing information on events and all that the downtown has to offer. This year we have increased email recipients from 3,800 to nearly 4,800 recipients. Downtown Evanston currently utilizes the social media outlets Facebook and Twitter to promote downtown Evanston. Downtown businesses are encouraged to send us their information on events, specials and accolades that we in turn post via social media and/or our consumer e-blast. We have created a YouTube account to increase our social media reach. Our Facebook interaction has risen from 1,762 fans in September 2010 to 3,110 in October 2012. Facebook Downtown Evanston conducts ongoing public relations activities to promote downtown to consumers and investors in print, radio and online. Using an extensive list of media contacts, Downtown Evanston regularly submits stories to local and regional publications. Some stories have resulted in national exposure. In addition, Downtown Evanston offers the same services to downtown businesses, new and existing. 183 of 411 4 A few other programs of note: Partner programs. Downtown Evanston continues to support programs that bring people downtown. This includes the CVB’s VIP Program for visitors. 2,000 downtown Evanston directories were inserted in the Daily Northwestern targeting incoming freshman (mailed to their homes in August, 2012). Downtown Evanston partnered with the Technology Innovation Center to help market and promote the Evanston Mini Maker Faire in August. Downtown databases. The ground floor tenant database, used for the downtown directory, serves multiple functions for communications and marketing. To serve Downtown Evanston’s commercial property owner stakeholders, a database including information about all downtown commercial properties is under development. Downtown Evanston partnered with the Evanston Public Library to participate in the Northwestern University Parent and New Student Orientation in September. Through this opportunity Downtown Evanston staff was able to sell gift cards on-site, promote the addition of the online component of the gift card and promote downtown businesses. Downtown Evanston continues to partner with and promote the CMS Expo. Through this partnership, we are able to promote downtown businesses directly to all expo attendees. Samples of Downtown Evanston’s recent marketing programs are attached to provide an overview of what’s been accomplished. We are working on refining downtown’s marketing message to reflect the brand identity, the gift card and the Passport to Downtown Evanston App in order to present a recognizable and impactful campaign. By promoting these items we will be able to measure increased spending in Downtown Evanston each month and year. The marketing goal is to diversify efforts to include a balance of print (where it is still viable), online media, transportation media (CTA and Metra) and to explore new media, such as increased radio and social media outlets. Business Development Per the implementation agreement with the City of Evanston, Economic Development has been a large focus of our work since the renewal of the SSA #4. With the addition of the new branding package to our program we have developed marketing materials that are used to assist with the recruitment of new businesses. Three major items include the addition of the commercial property listing to our website http://www.downtownevanston.org/doing-business- here/available-commercial-space. This listing can be viewed 24/7 by those looking to locate in Downtown Evanston. When our office receives a call from a potential tenant the first thing we do is refer them to our website pointing out the appropriate property owner/broker to contact. Next we keep a log of the date the initial call came in and continue to monitor to see if there has been any activity. We also refer those potential tenants to contact the Economic Development Division to discuss the process of locating a business in Evanston. The second addition is if a property owner/broker wishes to list their available space on our website. They can fill out the form at this link and it will generate an email to Downtown Evanston staff to approve. http://www.downtownevanston.org/doing-business-here/available- commercial-space/commercial-property-submission/addnew. We have found that the real estate community finds this very effective. 184 of 411 5 The third addition is if someone is looking to locate their business in downtown Evanston and wants additional information. They can fill out the form at this link http://www.downtownevanston.org/doing-business-here/available-commercial-space/real-estate- space-request and it will generate an email to Downtown Evanston staff to call them. This gives us an idea of what they are looking for before we call them back. Downtown Evanston staff continues to conduct daily visits to the first floor retail/restaurant community. This assists with keeping the inventory current and also if a tenant is looking to expand into a larger space. Staff utilizes Loopnet and Costar to track vacant space and also makes weekly calls to the broker community. Each year downtown Evanston organizes and books the booth for the upcoming International Council of Shopping Centers deal-making show in Chicago. The booth is under the name of City of Evanston/Downtown Evanston. City of Evanston Economic Development staff and Downtown Evanston staff coordinate a strategy of working the show. It is very beneficial for the real estate community to be able to visit both organizations in one visit. Attached is the downtown Evanston recruitment brochure as well as the most current available commercial retail/restaurant space listing that was handed out at ICSC this past month. The most current data can always be found on our website and please note not all property owners wish to have their property listed on our site. Downtown Evanston assists with the coordination of ribbon cuttings in the downtown district. Recently Mayor Tisdahl officiated the opening of Bright Horizons at 1629 Orrington and is scheduled to celebrate the opening of Avail & Co. and Talia Boutique. Listed below is the open and closed report since March 2011. 185 of 411 6 Downtown Evanston Arts Initiative Downtown Evanston staff continues to work with City staff on current NEA grant project. In the meantime, Downtown Evanston staff continues to work on new arts initiatives for the downtown district such as the Sidewalk + Artwalk, Back Stage Evanston, Art Under Glass and the upcoming Holiday Bash which includes arts and entertainment groups for the Music Institute of Chicago, Northwestern Dance Marathon and Theatre and Interpretation Center as well as Evanston Township High School musical groups. We have enhanced our partnership with local Evanston based theatre groups by cross promoting theatre with Downtown Dining. All non- profit theatre groups are able to submit their performance schedules onto the www.downtownevanston.org web calendar and are included in blast emails to consumers. 186 of 411 187 of 411 DOWNTOWN EVANSTON DIRECTORY188 of 411 GIFT CARD & MOBILE APPDowntown Evanston continues to promote the gift card and app programs. The website to purchase gift cards online just went live last month!189 of 411 PARTNERSHIPSDowntown Evanston sponsored ads for the Farmers Market and the Fountain Square Arts Festival and sponsored events like Back Stage Evanston and the Technology Innovation Center’s Mini Maker Faire. Downtown Evanston also helped to promote events like the Evanston Burger War and the Talking Pictures Film Festival.190 of 411 DOWNTOWN EVANSTON EVENTSDowntown Evanston continues to run 5 annual events, this year’s Big Bite Night had 33 participating restaurants and saw over 2,200 students in attendance!191 of 411 DOWNTOWN EVANSTON EVENTSDowntown Evanston saw a huge success from this year’s Girl Whirl Weekend and even launched an event in partnership with the Associated Student Government and STITCH Magazine on Northwestern’sCampus: Fashion Night. Downtown Evanston is also revamping the Tree Lighting. This year’s holiday event has been rebranded the ‘Downtown Evanston Holiday Bash & Tree Lighting’. Attendees will enjoy seasonal treats, special offers and events throughout downtown. In addition to the Tree Lighting, there will be live performances throughout downtown from musical, dance and performing groups.192 of 411 ONLINE BANNER ADSOnline banner ads that link to www.downtownevanston.org193 of 411 RIBBON CUTTINGSDelbe’s Corner, 1100 Davis StreetCreperie Saint- Germain, 1512 Sherman AvenueBright Horizons,1629 Orrington Avenue194 of 411 STREET POLE BANNER DESIGNS195 of 411 Urban sophistication meets suburban relaxation DOWNTOWNEVANSTON.ORG 196 of 411 evanston is a great place to locate your business! A solid infrastructure, including an exceptional public transportation system, a diverse community, and a commitment to economic development are just some of many reasons why businesses continue to succeed in Evanston. Bordering Chicago on the shores of Lake Michigan, the city of Evanston is a vibrant community and home to historic mansions, tree-lined bicycle paths, beautiful parks, world-renowned Northwestern University, rotary International World Headquarters and the Technology Innovation Center. Evanston is the first city north of Chicago, with the downtown reflecting all of its best attributes: social and economic diversity, unique urban amenities and location just steps from the lakefront. Downtown Evanston is the commercial center for Chicago’s North Shore, with one-of-a-kind shops, diverse entertainment, incredible restaurants, offices and condominiums. The area has experienced unprecedented development and redevelopment within the last decade. New developments have included residential and retail components, resulting in the construction of nearly 1,200 new condominium units since 2000. In addition, the downtown remains an office center, employing over 10,000 people. Businesses are provided support by Downtown Evanston, which manages and markets the downtown district of Evanston. In addition, the Evanston Chamber of Commerce provides leadership and services for its more than 700 members who represent the thriving economy of Evanston. Evanston is easily accessible by both Chicago’s elevated train system and the commuter rail system (Metra) and offers convenient parking throughout the district. Evanston is also just 30 minutes from O’Hare International Airport. To lean more about the exciting opportunities in Downtown Evanston contact: e vanston Facts ■ Borders Chicago on North ■ Population 74,748 ■ 14,428 people within .5 miles of city center ■ Average HH income $99,576 ■ Total retail Expenditure $1,441,514,768 ■ Dining Capital of the North Shore with 90 downtown restaurants ■ Home to Northwestern University, purchasing more than $13.5 million of goods and services per year ■ Over 10,000 downtown employees ■ Named best small city in Illinois for a start up business by BusinessWeek, April 2009 Education Northwestern University ■ 8,489 undergraduates and 6,841 graduate or special students enrolled in 2011 ■ 7,200 faculty and staff members Medical Facilities ■ Evanston Hospital ■ St. Francis Hospital ■ Numerous local medical and dental offices Parks & Recreation ■ 80 parks and 4 community centers ■ 5 public beaches ■ 18-hole golf course ■ Lakefront offers swimming, sailing, kayaking, picnicking, cycling, etc. Parking ■ 3 City lots are available with 5 additional lots within the downtown ■ Free 1-hour or 4-hours with a movie, free on Sundays Deck Location Spaces ■ Sherman Ave. 1,550 ■ Maple Ave. 1,400 ■ Church St. 600 On-Street Parking Spaces ■ Diagonal 300 ■ Parallel 1700 Culture & Entertainment Evanston boasts one of the largest and most diverse arts communities in the state in addition to over 90 restaurants in the downtown area. Among the multitude of galleries, museums, organizations and live theaters: ■ 18-screen Century Theatre ■ Actor’s Gymnasium ■ Fleetwood-Jourdain Theatre ■ Light Opera Works ■ Mudlark Theatre Company ■ Music Institute of Chicago ■ Next Theatre Company ■ Piccolo Theatre ■ Pick-Staiger Concert Hall ■ Piven Theater ■ SPACE ■ Theatre and Interpretation Centerquality oF liFeDowntown Evanston, Illinois Carolyn Dellutri Executive Director of Downtown Evanston www.downtownevanston.org 847-570-4724 cdellutri@downtownevanston.org Economic Development Department www.cityofevanston.org 847-448-8100 197 of 411 Demographics transportation Located just north of Chicago on the shores of Lake Michigan, Evanston offers convenient access to and from Chicago and O’Hare International Airport. I NTE rSTATES ■ I-94 accessible AvE rAG E DAI Ly TrAFFIC COUNT (ADT) 2012 DOWNTOWN EvANSTON INTErSECTIONS (ADT)* ■ Emerson Street and Maple Avenue 12,800 ■ Sheridan road and Davis Street 22,500 ■ Church Street and Chicago Avenue 13,400 ■ Chicago Avenue and Clark Street 8,300 ■ ridge Avenue and Emerson Street 12,000 DISTANCE TO AIrPOrT ■ O’Hare International Airport, Chicago, IL: 19 miles ■ Midway Airport, Chicago, IL: 30 miles PUBLIC TrANSPOrTATION ■ rail ■ Metra Union Pacific North Line stops at Davis St. ■ Chicago Transit Authority (CTA) rapid transit “L” stops at Davis St. ■ Bus–CTA and Pace suburban buses serve the downtown * Average Daily Traffic (ADT) identified represents highest measurement on local segment of roadway. * Sources: Illinois Department of Transportation, City of Evanston. ©2012 by Applied Geographic Solutions, Inc. ViCinity OF DOwntOwn EVan StOn City of Evanston 0.5 Miles 1 Mile 3 Miles 5 Minutes 10 Minutes 15 Minutes Basic Variables Population 74,748 14,428 32,312 168,820 32,805 96,299 248,479 Households 30,174 5,913 12,312 66,604 13,047 38,390 97,462 Average Household Size 2.48 2.44 2.62 2.53 2.51 2.51 2.55 Population Density 9,554.80 18,320.70 10,257.30 5,954.50 12,824.90 9,359.10 8,887.00 Total Population Median Age 34.1 26.3 27.7 36.3 28.1 34.6 36.6 Educational attainment % Associates Degree 3.3% 3.2% 3.6% 4.8% 3.5% 4.2% 4.8% % Bachelor’s Degree 29.6% 28.5% 26.2% 29.2% 27.5% 28.7% 29.1% % Graduate Degree 38.8% 46.5% 44.9% 28.9% 45.2% 33.5% 25.8% % Bachelor’s Degree or Greater 68.4% 75.0% 71.1% 58.1% 72.7% 62.2% 54.9% Household income Average Household Income $99,576 $75,681 $87,889 $91,877 $87,860 $92,995 $91,657 Median Household Income $63,924 $48,057 $53,623 $59,256 $54,336 $58,381 $57,738 Household income with incomes $75,000+ Income $75,000+44.5% 35.4% 38.4% 40.5% 38.6% 40.9% 38.7% Income $ 75,000 - $99,999 11.6% 11.0% 9.4% 11.4% 9.6% 11.3% 11.0% Income $100,000 - $124,999 9.1% 5.3% 6.9% 8.4% 7.3% 8.4% 7.8% Income $125,000 - $149,999 6.0% 5.0% 5.1% 5.5% 5.1% 5.3% 5.4% Income $150,000 +17.8% 14.1% 17.0% 15.2% 16.6% 15.9% 14.5% Business Summary Total Employees 42,225 17,748 26,443 68,000 25,865 47,504 104,737 Total Establishments 3,709 1,295 2,099 6,640 2,104 4,274 10,038 DOWNTOWN EvANSTON CONSUMEr ExPENDITUrE SUMMAry total Retail Expenditure rACE AND ETHN ICITy ViCinity OF DOwntOwn EVan StOn City of Evanston 0.5 Miles 1 Mile 3 Miles 5 Minutes 10 Minutes 15 Minutes $1,441,514,768 $236,752,621 $537,468,324 $2,975,038,305 $569,800,620 $1,734,290,550 $4,339,107,763 City OF EVanStOn Asian Black White Other Multi-race Hispanic Ethnicity Not of Hispanic Ethnicity 9.1%17.7% 65.4%3.5%4.0%13.3% 86.7% national retailers in Downtown evanston 198 of 411 about us Downtown Evanston (formerly Evmark), created in 1987, provides marketing and management services to the downtown Evanston, Illinois district and is a 501(c)(6) non-profit corporation. The district that Downtown Evanston is responsible for is the Special Service Area (SSA4), Illinois’ equivalent of a Business Improvement District (BID). Established in 1987, Downtown Evanston is governed by a Board of Directors and works in partnership with the city of Evanston. Physical maintenance is a key responsibility, including supervision of sidewalk cleaning, trash collection, litter removal, landscaping maintenance and seasonal plantings. During the holiday season, Downtown Evanston provides festive decorations on downtown streetlights. The Downtown Evanston staff regularly works with City officials, commission members and citizen groups regarding strategic issues affecting the area. Examples include updating the downtown master plan, streetscape updates and economic development. In addition, Downtown Evanston coordinates and markets annual events; “It’s Thursday, Let’s Dance”, a six-week, free, summer dance series; the Super Summer Sidewalk Sale; the Downtown Open House & Tree Lighting and the Girl Whirl Weekend. In partnership with Northwestern University, Downtown Evanston has created the popular “Big Bite Night” where 2,000 NU students are treated to free samples from downtown restaurants. Downtown Evanston also sponsors several signature events including the Fountain Square Arts Festival, the Maker Faire and the Talking Pictures Film Festival. Launched in 2010, the Gift Card Program helps to keep funds within the district, increase revenue, enhance promotional opportunities and encourage return visits for retail, restaurants and service businesses. Our Passport to Downtown Evanston App (available for iphones and Androids) offers discounts and specials to a growing list of over 100 participating businesses. And in 2012, gift cards became available for purchase online at www.downtownevanstongiftcard.com Since its creation, Downtown Evanston has worked closely with the City of Evanston, downtown property owners, local real estate professionals and other stakeholders to ensure a healthy mix of retail uses. To recruit and retain over 300 ground floor businesses and the many office tenants in downtown’s successful mix, current vacancies are available at www.downtownevanston.org/doing- business-here/available-commercial-space. notable quotes “ Evanston, rich in diversity, is indeed the jewel of the North Shore much to the delight of our visitors and residents with its busy and inviting city sidewalks full of exciting shops, cafes, restaurants and a world class arts community; anyone would be happy to call Evanston home.” Elizabeth Tisdahl Mayor of Evanston “ From the classic and traditional to the artistic and unique, Evanston is a dynamic community that truly has something for every taste and stage of life. The Downtown area is bursting with activity, opportunity and a whole lot of retail therapy!” Elaine Kemna-Irish Director of Chamber Operations Evanston Chamber of Commerce Carolyn Dellutri, CTP, CMSM Executive Director of Downtown Evanston 820 Davis St. Suite 151 Evanston, IL 60201 Phone: 847-570-4724 Fax: 847-570-4738 www.downtownevanston.org cdellutri@downtownevanston.org 10/12 getting here ■ By CAr The red highlighted streets show the easiest routes from north, south and west. ■ By METrA The Union Pacific North Line makes stops at the Davis Street station in Downtown Evanston. ■ By CTA E LEvATED TrAIN (THE “L”) The Purple line stops at the Davis Street Station. The CTA elevated trains can also be accessed by the Skokie Swift (yellow line).199 of 411 200 of 411 201 of 411 202 of 411 203 of 411 204 of 411 205 of 411 206 of 411 207 of 411 208 of 411 209 of 411 Exhibit C FUNDING AGREEMENT BETWEEN EVMARK dba DOWNTOWN EVANSTON AND THE CITY OF EVANSTON LANDSCAPING AND MAINTENANCE SERVICES - CENTRAL BUSINESS DISTRICT This Agreement for the provision of landscape maintenance services necessary to the City of Evanston in the central business district, made this day of January, 2013, by and between and City of Evanston (City), located at 2100 Ridge Avenue, Evanston, Illinois 60201 and EVMARK dba Downtown Evanston, located at 820 Davis Street, Suite 151, Evanston, IL 60201 (Corporation). The City of Evanston (City) and EVMARK dba Downtown Evanston, an Illinois not-for-profit corporation (Corporation), agree as set forth in this Funding Agreement for landscaping and maintenance within Special Service Area #4, the downtown rail stations and the Farmers Market. The initial term of this Agreement shall be for a 12-month period effective January 1, 2013 thru December 31, 2013. Thereafter, this Agreement may be renewed annually by written agreement of the City and the Corporation for additional terms of not more than one year each. Corporation shall perform the Services described in the attached Exhibit A and shall perform the Services in a good and workmanlike manner. All Services performed and documentation (regardless of format) provided by Corporation shall be in accordance with the highest professional standards, free from errors or omissions, ambiguities, coordination problems, and other defects in the documentation. Corporation shall take into account any and all applicable plans and/or specifications furnished by City or by others at City’s direction or request, to Corporation during the term of this Agreement. Corporation shall cause its employees to observe the working hours, rules, security regulations and holiday schedules of City while working and to perform their respective duties in a manner which does not unreasonably interfere with the City’s business and operations, or the business and operations of the tenants and occupants of the City. Corporation shall take all necessary precautions to assure the safety of its employees who are engaged in the performance of the Services, all equipment and supplies used in connection therewith, and all property of City or other parties that may be affected in connection therewith. If so requested by the City, Corporation shall promptly replace any employee or agent performing the Landscape and Maintenance Services if, in the opinion of the City, such performance is unsatisfactory. Corporation will not discriminate, directly or indirectly, on the grounds of race, color, religion, sex, age or national origin in its employment practices under this Agreement. The Corporation agrees to comply with all provisions of the City of Evanston’s Fair Employment Practices Ordinance. The Corporation further agrees that it will make a good faith effort to assure that qualified minority business enterprises are solicited to assist in the provision of the landscape maintenance services listed below. City shall pay Corporation a total of $88,247 for the provisions listed in the attachment; $22,061.75 will be paid upon the signing of this Agreement in January, 2013. The remaining balance will be paid in the three equal installments of $22,061.75 each on May 1, August 1, and November 1. Corporation will invoice the City one month prior to the due date. Corporation shall indemnify, protect, and save harmless the City of Evanston, its agents, officials and employees against all injuries, deaths, loss damages, claims, patents, suits, judgments, costs, and expenses which may in any way accrue against the City in consequence of the granting of this Agreement or which may in any way result therefrom, whether or not it shall be alleged or determined that the act was caused through the negligent act or omission of the Corporation or its employees, and Corporation shall, at its own expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising therefrom or incurred in connection therewith: and, if any judgments shall be rendered against the City in any such act, Corporation shall, at its own expense satisfy and discharge same. 210 of 411 Corporation shall at all times during the Term, and any extension or continuation of this Agreement, at its sole cost and expense, obtain and maintain the following insurance which shall name City of Evanston as additional insured. Insurance required under this Article shall be with companies rated A+15 or better in Bests’s Insurance Guide. Corporation shall deliver to City, prior to comme ncement of any Services hereunder, copies of policies of such insurance or certificates evidencing the existence of amounts of same with loss payable clauses satisfactory to City. No policy shall be cancelable or subject to reduction of coverage except after thirty (30) days prior written notice to City. Corporation shall furnish two (2) copies of certificates, with the City named as an additional insured, showing the following minimum coverage with an insurance company acceptable to the City. Insurance must be on an occurrence basis and define a per location aggregate. The City’s Director of Safety and Risk Management must approve deductible limits, if any. TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE Thirty day notice of cancellation required on all certificates Commercial General Liability including Bodily Injury and Consequent Death Per person, each occurrence $1,000,000 Property Damage Aggregate, each occurrence $1,000,000 Professional Liability Comprehensive Form Premises-Operations Products/Completed Operations Contractual Insurance with an endorsement on the face of the certificate that it includes the “indemnity” paragraphs of the specifications Broad Dorm Property Damage-construction projects only Independent Consultants Personal Injury Automobile Liability; owned, non-owned or rented $1,000,000 Workmen’s compensation and occupational diseases As required by applicable laws Employers Liability $500,000 In the event of accidents, injuries, or unusual events, whether or not any injury occurred, Corporation shall promptly furnish the City with (1) copy of all reports of such incidents within twenty-four (24) hours weekdays (Monday through Thursday) and up to seventy two (72) hours weekends (Friday and Saturday), after the accident or as soon thereafter as such reports are available. City may, with cause and upon fifteen (15) business days written notice, terminate this Agreement, provided that the City has given written notice to EVMARK dba Downtown Evanston stating said cause for considering termination, and given them 15 business days to cure the problems. The following services described in Exhibit A shall be performed by either Corporation or its designated representative in the central business district. 211 of 411 This Agreement constitutes the entire agreement between the parties and supersedes all previous written or oral agreements, if any, relative to the subject matter hereof. This Agreement specifies those services above and beyond those listed in the Implementation Agreement for Evanston Special Service Area #4. IN WITNESS WHEREOF, the parties hereto have each approved and executed this Agreement on the day, month, and year first above written. CORPORATION: CITY: EVMARK dba Downtown Evanston CITY OF EVANSTON 820 Davis Street, Suite 151 2100 Ridge Avenue Evanston, Illinois 60201 Evanston, Illinois 60201 By: By: Carolyn L. Dellutri Wally Bobkiewicz Executive Director City Manager Attest: Attest: 212 of 411 December 06, 2011 Contract No. - 12613 2013 CONTRACT PROPOSAL DOWNTOWN EVANSTON This is an agreement between Landscape Concepts Management, 3200 S. Kolin Ave., Chicago, IL 60623, and Downtown Evanston ("Client"), Attn: Carolyn Dellutri, 820 Davis Street Suite 151, Evanston, IL 60201. Pre-emergent crabgrass control product, with a premium grade fertilizer applying nitrogen at a rate of 1 lb. per 1,000 square feet of turf. TURF CARE ROUND 1 Broadleaf weed control product, with a premium grade fertilizer applying nitrogen at a rate of 1 lb. per 1,000 square feet of turf. TURF CARE ROUND 2 Broadleaf weed control product, with a premium grade fertilizer applying nitrogen at a rate of 1 lb. per 1,000 square feet of turf. TURF CARE ROUND 3 Spring clean up operations will be completed as soon as seasonal conditions permit and will be completed no later than May 15th. The following items will be included as part of spring clean up: Rake all turf areas as required. Hand rake, blow, or otherwise remove leaves and winter debris from all planting beds and landscaped areas. Sweep/blow clean all drives, walks, sidewalks, patio areas and steps of landscape debris. All debris to be removed off site. Surrounding natural and wild areas will not be used for disposal. CLEANUP SPRING All deciduous and evergreen shrubs below 6 feet shall be properly pruned one (1) time each growing season at the proper time, dependent upon the plant species and variety. Pruning will achieve removing of broken or otherwise injured wood and pruning to eliminate branches that touch structures, while keeping in mind the plants natural form and symmetry to the existing material. Deciduous plant material shall be properly pruned after flowering where applicable. Pruning efforts will be directed toward control of terminal growth, removal of crossover branching, and overall control of height. Evergreen and deciduous hedges shall be trimmed two (2) times per season during the months of June and August. Any areas chosen to be maintained by property owners are to be clearly marked with red flags. (Flags are available from Landscape Concepts Management) Dormant pruning or other pruning operations will be performed only upon approval from management at a predetermined cost. SHRUB TRIMMING SPRING Page 1 of 7Landscape Concepts Management • 3200 S. Kolin Ave. • Chicago IL 60623 213 of 411 December 06, 2011DOWNTOWN EVANSTONContract No. - 12613 April/May Edge beds, cultivate beds, apply pre-emergent weed control, manual weed removal. May - October Cultivate beds, apply post-emergent, non-selective weed control, manual weed removal. October Edge beds, cultivate beds, manual weed removal. LCM will not be liable for damages done to improperly buried cables, wires, gas lines, irrigation lines, etc. These items should be buried a minimum of 6” below grade or to code where applicable. BED MAINTENANCE All turf will be aerated in the Fall to permit better penetration of moisture, nutrients, and to relieve compaction. All cores will be left on the turf to help breakdown the thatch layer. CORE AERATION All mowing operations will be in a neat and orderly manner. Equipment shall be moved onto and off of turf area so as to minimize track marks and not detract from the finished turf. All turf areas will be mowed evenly, as required, to keep an overall height of 2.5 - 3 inches. This operation will be weekly, unless conditions dictate otherwise. All maintenance equipment shall be kept in tune and adjusted at all times. All maintenance equipment will be operated in a manner that will prevent property damage or personal injury. Landscape Concepts Management will be responsible for damage caused by improper use of equipment. All turf adjoining hard surfaces, cultivated beds, or other obstructions will be maintained through edging and trimming. Turf next to building foundations, posts, and fences shall be trimmed the same height as the adjoining turf. This will be completed whenever turf is mowed. All clippings and debris generated from mowing and edging will be cleared from all sidewalks, streets, and site entrances prior to completion of daily operations. Landscape Concepts Management fully intends to mulch grass clippings, wherever possible. Additional or excessive clippings shall be removed off site only upon approval from a managing agent at a pre-approved cost. To mutually protect the contractor and the client from potential damage during performance of contracted services, the following shall apply: For areas where turf abuts posts, decks, buildings, air conditioner units and similar situations, the contractor will submit a proposal to create a landscape buffer (i.e. mulch or planting bed). These proposed landscape improvements will greatly reduce the potential for damage to equipment and structures during regular performance of contracted services. Proposals not approved will release contractor from liability for damages to those areas. MOW, BLOW & TRIM Page 2 of 7Landscape Concepts Management • 3200 S. Kolin Ave. • Chicago IL 60623 214 of 411 December 06, 2011DOWNTOWN EVANSTONContract No. - 12613 All deciduous and evergreen shrubs below 6 feet shall be properly pruned one (1) time each growing season at the proper time, dependent upon the plant species and variety. Pruning will achieve. removing broken or otherwise injured wood and pruning to eliminate branches that touch structures, keeping in mind the plants natural form and symmetry to the existing material. Deciduous plant material shall be properly pruned after flowering where applicable. Pruning efforts will be directed toward control of terminal growth, removal of crossover branching, and overall control of height. Evergreen and deciduous hedges shall be trimmed two (2) times per season during the months of June and August. Any areas chosen to be maintained by property owners are to be clearly marked with red flags. (Flags are available from Landscape Concepts Management) Dormant pruning or other pruning operations will be performed only upon approval from management at a predetermined cost. SHRUB TRIMMING SUMMER Farmers Market Policing Grounds will include clean-up of the Farmer's Market to remove misallanious accumulated debris, branches, leaves etc. Policing grounds will be completed by the maintenance crew on Saturdays from May through the first week in November. POLICE GROUNDS Pre-emergent and post emergent weed control in shrub beds will be applied one (1) time each season. Selective herbicides will be applied at the manufacturer’s recommended rate along with the fertilizer application. PRE EMERGENT Tilling or manipulation of the soil, done primarily to eliminate weeds. CULTIVATING Non-selective post emergence weed control for ornamental beds and tree rings, as well as for cracks and crevices in paved surfaces. ROUND UP Fall clean up operations will be completed as part of the last week’s services as noted in this proposal’s period of coverage. This is generally between October 31st and November 30th, weather permitting. Rake and collect all leaves and miscellaneous debris around site. Clean all walks and parking areas of landscape debris. Remove all debris off site. CLEANUP FALL CTA/ Rail Right of Way Maintain the prairie areas along the CTA/Rail Right of Way after spring cleanup. This includes puning, rogue weed removal, biweekly policing, leaf removal, cut down all herbacious material in the fall, and install summer flowers in four cutout sections. DEBRIS CLEAN UP AND REMOVAL Page 3 of 7Landscape Concepts Management • 3200 S. Kolin Ave. • Chicago IL 60623 215 of 411 December 06, 2011DOWNTOWN EVANSTONContract No. - 12613 Trash Receptacles/Debris Disposal Trash receptacles will be emptied twice daily in the morning and late afternoon on each Saturday and Sunday, with a third pickup nightly from May1 through September 30.Trash receptacles are to be emptied daily on the remaining three days.Trash receptacles are to be washed monthly from April to October. All trash will be transported and disposed of in City of Evanston dumpsters. LCM will supply and use plastic liners in all trash receptacles. MISC SERVICE Managing Compacted Soils Growing lush, traffic-stopping landscapes in the Midwest’s clay dominated soils is a challenge. While clay soils retain nutrients and moisture better than sandy soils, they frequently are waterlogged and prone to compaction. Soil compaction is the single biggest obstacle to overcome in the landscape. Plants grow and bloom to their potential when they develop deep strong roots. Compacted soils impede root growth causing shallow weak roots. Plants are unable to withstand seasonal extremes and thus, struggle to survive. Soil compaction is caused by the repeated pounding actions of natural rainfall, irrigation, repeated soil cultivation, and planting. The tiny clay particles press tightly together forming plates, reducing or eliminating pores. Many large pores are needed for the development of strong root systems, which enables plants to tolerate drought and windy weather. It is never too late to improve the soil structure of planting beds. Landscape Concepts Management uses a rehabilitative soil conditioner composed of gypsum to buffer salts, composted pine fines to create large soil pores, mycorrhizal for root development, humus and fertilizer to boost nutrient levels. Soil conditioner can be incorporated into existing beds during seasonal flower rotations, applied as a top dressing on existing landscapes, or added as an amendment to new planting beds. Much like tree and turf care, periodic soil conditioning is an essential component of an effective landscape management program. SOIL CONDITIONER Install spring specialty plants in the 18 large downtown planters. SPRING COLOR Install summer specialty plants in the 18 large downtown planters.Install soil conditioner in the annual beds and 8,000 flatted flowers.Fertilize the flower beds as needed and keep them weed free. SUMMER COLOR Install fall specialty plants in the 18 large downtown planters. FALL COLOR Install 14,000 spring flowering tulips in the annual beds. Varieties and colors to be determined by Downtown Evanston. BULBS Install specialty winter plant material in the 18 large downtown planters. WINTER COLOR MONTHLY CLEANING Page 4 of 7Landscape Concepts Management • 3200 S. Kolin Ave. • Chicago IL 60623 216 of 411 December 06, 2011DOWNTOWN EVANSTONContract No. - 12613 Davis Street Metra Station Maintain the Davis Street Metra station bi-weekly.Police the area for debris and weeds.Prune the shrubs twice yearly. Provide a spring and fall cleanup. Fountain Square Maintain the Fountain Square bi-weekly.Police the area for debris and weeds.Prune the shrubs twice yearly. Provide a spring and fall cleanup. CUSTODIAL SERVICE Recycling Containers Empty the recycling containers once a week year round. The recyling material will be deposited in a separate recycling dumpster near the trash dumpsters behind the Evanston Public Library. GARBAGE PICK-UP AND DISPOSAL Fenced area at the Northwest Corner of Church and Maple Maintain the fenced area at the northwest corner of Church and Maple bi-weekly.Police the area for debris and weeds.Prune the shrubs twice yearly. Provide a spring and fall cleanup. HARD SURFACE CLEANUP Sidewalk Maintenance and Beautification Sidewalk sweeping and debris collection will be done weekly. Powerwashing of all sidewalks and gutters will be done once in Spring. Handbills will be removed weekly. Weeds will be removed from the sidewalks and tree grates as needed. POWER WASHING Provide water for the summer annuals in the beds and the spring, summer, and fall rotations in the 18 large downtown planters. TRUCK WATERING 2013 CONTRACT SUMMARY TOTAL COSTSERVICE COSTMONTHLY BILLING SCHEDULE BILLING SCHEDULE $14,232.00$14,232.00 JANUARY 2013 $14,232.00$14,232.00 FEBRUARY 2013 Page 5 of 7Landscape Concepts Management • 3200 S. Kolin Ave. • Chicago IL 60623 217 of 411 December 06, 2011DOWNTOWN EVANSTONContract No. - 12613 $14,232.00$14,232.00 MARCH 2013 $14,232.00$14,232.00 APRIL 2013 $14,232.00$14,232.00 MAY 2013 $14,232.00$14,232.00 JUNE 2013 $14,232.00$14,232.00 JULY 2013 $14,232.00$14,232.00 AUGUST 2013 $14,232.00$14,232.00 SEPTEMBER 2013 $14,232.00$14,232.00 OCTOBER 2013 $14,232.00$14,232.00 NOVEMBER 2013 $14,232.00$14,232.00 DECEMBER 2013 $170,784.00$170,784.00TOTAL: By Thomas P Houlihan 002286 By General: All services to be performed by trained, properly supervised personnel in accordance with accepted horticultural practices. Materials shall be applied at manufacturers recommended rates. The environmental impact of alternate products shall determine which is used. Sufficient personnel and equipment shall be provided to complete all operations in a timely fashion. Clean up (policing) of entire site to remove miscellaneous accumulated debris, branches, leaves, etc. Policing of the grounds will be part of every visit by a maintenance crew. Certificates of insurance will be provided upon request. We carry Worker’s Compensation and Occupational Disease Insurance, General Liability Insurance and Auto Liability Insurance. All water shall be provided by the owner with adequate silcox and/or hydrants provided. LCM will assume the responsibility for contacting the local utility location services for underground line locations. We cannot, however, be held responsible for any sub-surface lines which are not normally located and may not be buried to specification (at least 6”). These would include, but are not limited to, invisible dog fences, cable TV, security lines, irrigation or lighting systems, gas barbecue lines, and pool equipment lines. Payment Schedule: Invoices shall be submitted by LCM identifying each service performed and any additional authorized expenses on a monthly basis, and terms shall be net fifteen (15) days. Billing periods will be monthly, at the beginning of each month in which the service is performed. Balances unpaid after thirty (30) days from date of invoice are subject to a late payment charge of 1.5% per month. Customer shall pay LCM’s reasonable attorneys fees, expenses and costs incurred in collection of any outstanding invoices or enforcing any of the provisions of this Agreement, regardless of whether a legal action is initiated. Jurisdiction for any issue litigated under this contract shall be in Lake County, Illinois. Initials__________ Thirty Day Cancellation: The contract may be terminated by either party, with or without cause, upon thirty (30) days prior written notice to the other party. Acceptance: Acceptance of this contract constitutes a full review and approval of the attached specification sheets by the site ownership or its designated agent. Disclaimer: LCM will not be responsible for delays due to circumstance beyond our control. This includes strikes, labor disputes, fire, changes ordered in the work, unavoidable casualties, or acts of God. This proposal supersedes any previous proposals. Unless specifically agreed to by Downtown Evanston, the terms, including prices, contained in this proposal are subject to renegotiation after two (2) weeks from the submitted date of proposal. After 14-days, you must contact LCM. If acceptable, please initial the payment schedule, and sign below. Page 6 of 7Landscape Concepts Management • 3200 S. Kolin Ave. • Chicago IL 60623 218 of 411 December 06, 2011DOWNTOWN EVANSTONContract No. - 12613 Date December 06, 2011 Date LANDSCAPE CONCEPTS MANAGEMENT Page 7 of 7Landscape Concepts Management • 3200 S. Kolin Ave. • Chicago IL 60623 219 of 411 220 of 411 221 of 411 222 of 411 223 of 411 224 of 411 225 of 411 226 of 411 227 of 411 228 of 411 229 of 411 230 of 411 231 of 411 232 of 411 233 of 411 234 of 411 For City Council meeting of November 26, 2012 Item A10 Resolution 83-R-12: FY 2013 Budget of the City of Evanston For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Wally Bobkiewicz, City Manager Martin Lyons, Assistant City Manager/Treasurer Subject: Resolution 83-R-12: FY 2013 Budget of the City of Evanston Date: November 26, 2012 Recommended Action: Staff recommends approval of Resolution 83-R-12 adopting the FY 2013 Budget of the City of Evanston in the amount of $247,359,877. Summary: Staff recommends approval of the FY 2013 Budget of the City of Evanston, in the amount of $247,359,877. The annual budget is a policy document which sets the financial course for the City and defines the service priorities provided to the community. It is the culmination of months of effort by the City staff and public to balance available resources with the actual and desired services required by Evanston residents, businesses and visitors. The FY 2013 Proposed Budget document was published on October 12, 2012. After publishing the document, a series of meetings involving the City Council and public were held to facilitate a community dialogue and to discuss possible changes to balance the FY 2013 budget. A summary of the changes to the Proposed Budget which are recommended for inclusion in the FY 2013 Adopted Budget is provided below. General Fund: The FY 2013 Proposed Budget for the General Fund included revenues totaling $84,138,051 and expenditures totaling $85,079,401, resulting in a deficit of $941,350. In an effort to address the General Fund deficit, staff submitted a series of recommended revenue enhancements and expenditure reductions for City Council consideration. Additionally, staff proposed several “Below the Line” adjustments to be considered during City Council deliberations relative to the General Fund budget. The Memorandum 235 of 411 City Council reviewed the initial budget-balancing proposals submitted by staff and requested the following adjustments be included in the FY 2013 Adopted Budget: Removed the proposed Crisis Intervention Coordinator and reallocated the $85,000 for the position to the City Manager’s Operational reserve account. The Mental Health Board working with Health Department staff will return to the City Council with an alternate proposal for crisis intervention services in January. Authorized installation of four security cameras near Evanston Township High School (ETHS) and data connections necessary to send signal to the Police Department for $60,622.12. Staff anticipates approximately $36,000 of the security camera costs will be paid using available FY 2012 funds. The remaining $25,000 for the security camera purchase and installation will be added to the General Fund budget for FY 2013. Directed staff to return to City Council in January, 2013 with a funding plan for additional lighting around ETHS. Directed staff to return to City Council in December or January with specifics of new program to curtail use of asphalt patches on sidewalks, offering different options to residents through the City’s 50/50 sidewalk program. A complete list of adjustments to the General Fund budget has been provided as an attachment to this report. After accounting for the ETHS security camera purchase detailed above, the total FY 2013 General Fund adjustments will result in budgeted revenues of $84,523,051 and expenditures of $84,520,422 which will produce a budgeted surplus of $2,629. Economic Development Fund Staff is proposing the elimination of the vacant Development Officer position in the Economic Development Fund. In addition, staff proposes allocating 25% of the salary costs for the Community and Economic Development Director from the General Fund to the Economic Development Fund. The proposed changes will reduce expenditures in the Economic Development Fund by $45,528, from $2,413,131 to $2,367,603. Water Fund The Water Fund revenue projection for FY 2013 includes a 3% water rate increase to be implemented on July 1, 2013. The ordinance associated with this item will be presented to the City Council for consideration under a separate cover memorandum. Revenues associated with the proposed 3% water rate increase will be used to manage the amount of bonds sold to finance Water Fund capital improvements. In addition, the proposed FY 2013 Capital Improvement Plan (CIP) includes a total of $1.44M for the 48” Intake Improvements and Zebra Mussel Control project. Of this amount, $1.37M is to be funded from a loan from an Illinois Environmental Protection Agency (IEPA) loan, and the remaining $70,000 is to be funded by the Water Fund. Utilities Department staff has confirmed the $70,000 to be funded by the Water Fund 236 of 411 will not be necessary in FY 2013. As a result, staff proposes reducing FY 2013 expenditures for the Water Fund by $70,000, from $20,681,479 to $20,611,479. The proposal would also reduce the FY 2013 CIP by $70,000 from $36,015,972 to $35,945,972. Fleet Maintenance Fund As part of the FY 2013 Budget, staff proposes increasing the General Fund transfer to the Fleet Maintenance Fund by $50,000. The proposed change will increase Fleet Maintenance Fund revenue from $3,116,078 to $3,166,078 and will reduce the budgeted deficit in the fund to $342,987. Attachments: Resolution 83-R-12 FY 2013 General Fund Budget Reduction Worksheet 237 of 411 11/26/2012 83-R-12 A RESOLUTION Approving the 2013 Fiscal Year Budget of the City of Evanston WHEREAS, 65 ILCS 5/8-2-9.1 et seq. and Title 1, Chapter 8 of the City Code, 2012, as amended, require the City Manager to submit to the City Council a proposed budget for the ensuing fiscal year that presents a complete revenues and expenditures plan for each fund; and WHEREAS, in accordance with legal requirements, the City Manager submitted the proposed budget for the 2013 fiscal year to the City Council for its review and the required hearings on said budget were conducted and properly noticed to the public thereto; and WHEREAS, the City Council has reviewed the proposed budget, with a total expenditure amount of $247,359,877 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The foregoing recitals hereby found as fact and incorporated herein by reference. SECTION 2: That the City Council hereby adopts the City of Evanston’s 2013 fiscal year budget, with a total expenditure amount of $247,359,877, summarized in the document attached hereto as Exhibit A and 238 of 411 83-R-12 ~2~ incorporated herein by reference, and hereby directs the City Manager to implement said budget. SECTION 3: This Resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2012 239 of 411 83-R-12 ~3~ EXHIBIT A City of Evanston- Fiscal Year 2013 Adopted Budget Summary Fund Name Fund # 2013 Adopted Budget General 100 84,520,422$ Library Fund 185 5,080,920 Homelessness Prev. & Rapid Re-Housing Program 190 - Neighborhood Stabilization Program 195 4,011,917 Motor Fuel 200 2,233,000 Emergency Telephone 205 1,197,280 Special Service Area # 4 210 370,000 CDBG 215 1,925,100 CDBG Loan 220 20,000 Economic Development 225 2,367,603 Neighborhood Improvement 235 50,000 HOME 240 797,400 Affordable Housing Fund 250 297,790 Washington National TIF 300 8,746,726 Special Service Area # 5 305 418,816 Southwest II TIF 310 3,765,011 Southwest TIF 315 609,500 Debt Service (G.O. Bonds)320 13,824,528 Howard-Ridge TIF 330 1,578,900 West Evanston TIF 335 3,635,000 Dempster-Dodge TIF 340 650,000 Capital Improvement 415 11,269,172 Special Assessment 420 817,660 Parking 505 14,423,983 Water 510 20,611,479 Sewer 515 18,443,588 Solid Waste 520 5,264,222 Fleet 600 3,509,065 Equipment Replacement 601 2,450,000 Insurance 605 17,424,026 Fire Pension 700 7,560,000 Police Pension 705 9,486,769 Total All Funds 247,359,877$ 240 of 411 FY 2013 FY 2013 INITIAL FINAL GENERAL FUND - RECOMMENDED REVENUES ADJUSTMENTS ADJUSTMENTS GENERAL FUND BUDGET ADJUSTMENTS - REVENUES Citywide Enhance Collections 200,000 200,000 Net Impact of 2002C Bond Refunding (Levy Deferral)185,000 185,000 (Assumes $500,000 increase to Police / Fire Pension Funding) (Assumes abatement of $685,000 in debt service payments due to 2012 bond refunding) SUBTOTAL REVENUE ADJUSTMENTS 385,000$ 385,000$ FY 2013 FY 2013 INITIAL FINAL GENERAL FUND - RECOMMENDED REDUCTIONS ADJUSTMENTS ADJUSTMENTS CITY-WIDE BUDGET ADJUSTMENTS - EXPENDITURES Department Reduction Detail General Fund Restructuring of Cell Phone Stipends 30,000 30,000 Reduction of Printer, Copier, and Toner Expenses 37,000 37,000 Increase transfer to Fleet Fund (50,000) (50,000) Utilize Vacancy Savings 325,000 325,000 Subtotal General Fund 342,000$ 342,000$ City Manager's Office Addition of M/W/EBE Contract Compliance Officer (30,000) (30,000) Allocation to City Manager's Reserve Account for Crisis Intervention Services - (85,000) Reduction in ECTV agreement by $50,000 50,000 50,000 Subtotal City Manager's Office 20,000$ (65,000)$ Administrative Services Administrative Services Personnel Reduction (IS Trainer)112,000 112,000 Increase for IT Mobile Computing Initiative (46,000) (46,000) Increase to IT Equipment for Installation of Security Cameras at ETHS - (25,000) Retain Contractual Collection Coordinator Services (60,000) (60,000) Subtotal Administrative Services 6,000$ (19,000)$ Community and Economic Development Community and Economic Development Staffing Reduction (Planner)98,000 98,000 Community and Economic Development Staffing Reduction (Insp/Cust Service Supervisor)108,000 108,000 25% Allocation of CED Director Salary to Economic Development Fund 47,864 47,864 Subtotal Community and Economic Development 253,864$ 253,864$ FY 2013 BUDGET REDUCTION WORKSHEET CITY OF EVANSTON 241 of 411 FY 2013 BUDGET REDUCTION WORKSHEET CITY OF EVANSTON FY 2013 FY 2013 INITIAL FINAL GENERAL FUND - RECOMMENDED REDUCTIONS ADJUSTMENTS ADJUSTMENTS Police 311 Part-time Reductions - 2 part-time positions 42,630 42,630 Reduce Police Department payout budget 50,000 50,000 Subtotal Police 92,630$ 92,630$ Fire Subtotal Fire -$ -$ Health Addition of Crisis Intervention Coordinator (10 Months starting 3/1/13)(85,000) - Subtotal Health (85,000)$ -$ Parks, Recreation and Community Services Additional PT Custodians at Levy Center (15,966) (15,966) Additional PT Facility Supervisors at Levy Center (24,828) (24,828) Additional PT Office Assistant at Levy Center (4,721) (4,721) Subtotal Parks, Recreation and Community Services (45,515)$ (45,515)$ Public Works Subtotal Public Works -$ -$ TOTAL REVENUE ADJUSTMENTS (General Fund)385,000$ 385,000$ TOTAL EXPENDITURE REDUCTIONS (General Fund)583,979$ 558,979$ TOTAL PROPOSED REVENUES (General Fund)84,138,051$ 84,138,051$ TOTAL PROPOSED EXPENDITURES (General Fund)85,079,401$ 85,079,401$ TOTAL PROJECTED DEFICIT (General Fund)941,350$ 941,350$ TOTAL DEFICIT REDUCTION (General Fund)968,979$ 943,979$ NET BALANCE (General Fund)27,629$ 2,629$ 242 of 411 FY 2013 BUDGET REDUCTION WORKSHEET CITY OF EVANSTON FY 2013 FY 2013 INITIAL FINAL OTHER FUNDS - RECOMMENDED REVENUES ADJUSTMENTS ADJUSTMENTS Fleet Maintenance Increase General Fund Transfer to Fleet Maintenance Fund 50,000 50,000 Subtotal Fleet Maintenance 50,000$ 50,000$ Fire Pension Increase Funding to Police and Fire Pension Funds by $500,000 (Fire Pension Portion)215,175 215,175 Subtotal Fire Pension 215,175$ 215,175$ Police Pension Increase Funding to Police and Fire Pension Funds by $500,000 (Police Pension Portion)284,825 284,825 Subtotal Police Pension 284,825$ 284,825$ SUBTOTAL REVENUE ADJUSTMENTS (Other Funds)550,000$ 550,000$ FY 2013 FY 2013 INITIAL FINAL OTHER FUNDS - RECOMMENDED REDUCTIONS ADJUSTMENTS ADJUSTMENTS Economic Development City Manager's Office - Community Outreach Adjustments 93,392 93,392 25% Allocation of CED Director Salary to Economic Development Fund (47,864) (47,864) Subtotal Economic Development 45,528$ 45,528$ Water Fund 48" Intake Improvements and Zebra Mussel Control Project Solely from IEPA Loan - 70,000 Subtotal Water -$ 70,000$ TOTAL EXPENSE REDUCTIONS (Other Funds)45,528$ 115,528$ 243 of 411 For Council Meeting of November 26, 2012 Item A11 Ordinance 127-O-12: Waterworks System Rate Increase For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Director of Utilities Kristin Rehg, Management Analyst – Utilities Subject: Ordinance 127-O-12 Amending the Evanston City Code Title 7, Chapter 12, Relating to the City Waterworks System Date: November 26, 2012 Recommended Action: Staff recommends City Council approval of Ordinance 127-O-12 Amending the Evanston City Code, Title 7, Chapter 12, Relating to the City Waterworks System. Summary: Staff is recommending a three percent (3%) water rate increase. The existing water rate is billed as a minimum charge for the first 5 units based on water meter size, and a quantity charge for every unit in excess of the first 5 units in the bi-monthly billing period (1 unit = 100 cubic feet or 748 gallons of water). Effective July 1, 2013, both the minimum charge and the quantity charge are proposed to be raised by three percent. For the 5/8-inch and the 3/4-inch meter sizes (the meter sizes most commonly used in single family homes) the minimum charge for the first 5 units consumed in the bi-monthly billing period will increase from $6.24 to $6.43. The quantity charge for usage in excess of the first 5 units will increase from $1.75 per unit to $1.80 per unit. The fee table for the proposed water rates is shown as Exhibit 1. A copy of draft ordinance 127-O-12 is attached for reference. Background: On September 27, 2010, City Council approved a 10% rate increase to the water rate, effective January 1, 2011. At that time, staff also recommended a 5% water rate increase in 2012 and a 3% increase in 2013. City Council indicated their approval, but the additional rate increases were not included in the ordinance adopted at that time. The Council later approved the 5% water rate increase effective January 1, 2012. The final 3% water rate increase is needed to manage the amount of bonds sold to finance proposed capital improvement projects, though it will be possible to delay the rate increase from the originally proposed January 1, 2013 implementation date to July 1, Memorandum 244 of 411 2013. This is due to the fact that the 2012 revenues were higher than anticipated, due to the increased usage during the summer drought. Impact to Typical User There are approximately 14,400 water accounts in the City. The vast majority (74%) are single-family residential customers, most of whom have either a 5/8-inch or a 3/4-inch water meter. For these accounts, the minimum charge for the first 5 units consumed in the bi-monthly billing period will increase from $6.24 to $6.43. On an annual basis, the minimum charge will increase by $1.14, from $37.44 to $38.58. The average single family home consumes 115 billing units a year (approx. 86,000 gallons). Within that year, 30 billing units are included in the minimum use meter charge leaving a total of 85 billing units that will be billed at the increased quantity charge of $1.80 per unit. As a result, the average single family annual quantity charge will increase by $4.25 from $148.75 to $153.00. In summary, the average single family home that uses 115 billing units a year is currently paying $186.19 in water bills annually. With the proposed 3% water rate increase their annual water bill will increase by $5.39 to $191.58. A comparison of Evanston water bills to those of nearby communities is shown in Exhibit 2. Water Fund Projection The Water Fund Financial Projection is attached as Exhibit 3. Documents and presentations previously provided regarding the Water Fund and proposed rates are available on the City website at: http://www.cityofevanston.org/utilities/plans-reports/. As this projection indicates, the fund balance is drawn down somewhat but is projected to end 2013 within 2% of the target level ($3.5 million) based on the proposed water rate increase. Comparison to Other Communities Both the City of Chicago and the DuPage Water Commission (DWC) last year announced a multi-year water rate increase program as indicated in the table below. Accordingly, most of the communities who purchase water from Chicago or DWC have enacted water rate increases of the same or greater magnitude since 2011. These communities will likely need to continue raising their water rates annually to keep pace with Chicago/DWC water rate increases. Year Evanston Chicago DWC Equivalent Rate per 1,000 gal. Percent Increase Rate per 1,000 gal. Percent Increase Rate per 1,000 gal Percent Increase 2011 $2.23 10% $2.01 $2.30 2012 $2.34 05% $2.51 25% $2.99 30% 2013 $2.41 03% $2.89 15% $3.59 20% 2014 n/a $3.32 15% $4.23 18% 2015 n/a $3.82 15% $4.95 17% 245 of 411 Attachments Exhibit 1 – Proposed 2013 Water Rates and Minimum Charge Structure Exhibit 2 – Water Bills in Nearby Communities Exhibit 3 – Water Fund Projection Ordinance 127-O-12 246 of 411 EXHIBIT 1 PROPOSED 2013 WATER RATES AND MINIMUM CHARGE STRUCTURE BI-MONTHLY MINIMUM CHARGE BASED ON WATER METER SIZE* Meter Size Minimum Charges Effective 1/1/2012 Minimum Charges Proposed 7/1/2013 5/8” & 3/4" $006.24 $006.43 1” $012.47 $012.84 1 1/2" $023.33 $024.03 2” $036.73 $037.83 3” $064.68 $066.62 4” $103.61 $106.72 6” $182.72 $188.20 8” $309.31 $318.59 *The minimum charges include the first 5 units (500 cubic feet) of water consumed per bi-monthly billing period. QUANTITY CHARGE FOR USAGE IN EXCESS OF 5 UNITS* Quantity Charge Effective 1/1/2012 Quantity Charge Proposed 7/1/2013 $1.75 per unit $1.80 per unit *1 unit = 100 cubic feet of water consumption. As of July 1, 2013, customers would be charged $1.80 per unit of usage in excess of the minimum in each bi-monthly billing period. 247 of 411 EXHIBIT 2 WATER BILLS IN NEARBY COMMUNITIES Community Annual Water Bill* Water Supplier Evanston (current) $186.54 Self-supplied Evanston (proposed) $192.14 Self-supplied Chicago $216.20 Self-supplied Buffalo Grove $229.80 Evanston/NWWC Wilmette $286.35 Self-supplied Palatine $294.44 Evanston/NWWC Northbrook $350.75 Self-supplied Skokie $356.62 Evanston Lincolnshire $372.60 Highland Park Arlington Heights $396.90 Evanston/NWWC Wheeling $434.70 Evanston/NWWC Deerfield $435.85 Highland Park Glenview $438.20 Wilmette Des Plaines $468.63 Chicago Oak Park $496.80 Chicago Park Ridge $514.79 Chicago Niles $520.95 Chicago Lincolnwood $557.20 Chicago Schaumburg $563.00 NSMJAWA Morton Grove $667.00 Chicago Average (current) $409.84 *Assumes annual usage of 86,000 gallons and 3/4-inch or smaller water meter (minimum charges vary by meter size in some communities including Evanston). 248 of 411 EXHIBIT 3 WATER FUND FINANCIAL PROJECTION 2012 Budget 2012 Estimate 2013 Budget Revenues Evanston $05,600,000 $06,100,000 $05,684,000 Wholesale Customers $07,214,000 $07,688,000 $07,373,000 Other Operating Revenue $01,154,057 $00,824,506 $00,502,300 Bond Proceeds $04,800,000 $04,400,000 $02,000,000 IEPA Loan Proceeds - - $01,370,000 Total Revenues $18,768,057 $19,012,506 $16,929,300 Expenses Operating Expense $07,827,803 $08,125,062 $08,171,448 Capital Outlay $00,162,500 $00,076,300 $00,248,500 Capital Improvements – Water Main $03,100,000 $03,500,000 $03,100,000 Capital Improvements – Water Plant $04,737,000 $03,607,062 $04,335,000 Debt Service – Water Bonds $00,944,157 $00,944,157 $00,864,233 Debt Service – IEPA Loan $00,067,506 $00,067,506 $00,067,506 Transfer Out – General Fund $03,356,300 $03,356,300 $03,356,300 Transfer Out – Insurance Fund $00,468,492 $00,468,492 $00,468,492 Total Expenses $20,663,758 $20,144,879 $20,611,479 Beginning Unrestricted Fund Balance $8,246,988 $8,246,988 $7,114,615 Net Surplus (Deficit) ($1,895,701) ($1,132,373) ($3,682,179) Ending Unrestricted Fund Balance $6,351,287 $7,114,615 $3,432,436 249 of 411 10/15/2012 127-O-12 AN ORDINANCE Amending City Code Section 7-12-17, City Waterworks System “Charges, Rates, Fees and Penalties” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 7-12-17 of the City Code is hereby amended to read as follows, to include a three percent (3%) rate increase effective July 1, 2013: 7-12-17: CHARGES, RATES, FEES AND PENALTIES: The fees and penalties for the waterworks system shall be paid according to the following table. Fees and penalties not covered by this table shall be as described in Section 1-4-1 of this Code. Waterworks System Charges, Rates, Fees and Penalties Construction Water Fee (prior to meter installation) Section 7-12-3(B) $100.00/ diametric inch/ month Connection Fee Initial Connections: inch displacement ¾ inch displacement 1 inch displacement 1 ½ inch displacement 2 inch displacement, compound, or turbine 3 inch displacement 3 inch compound 3 inch turbine 4 inch displacement or compound 4 inch turbine 6 inch displacement or compound 6 inch turbine 8 inch compound 8 inch turbine $930.00 $1,331.00 $2,261.00 $4,393.00 $7,024.00 $13,310.00 $14,197.00 $15,923.00 $22,615.00 $27,280.00 $43,936.00 $54,483.00 $70,988.00 $80,081.00 250 of 411 127-O-12 ~2~ Upgrade Connections: The fee for upgrading to a larger connection shall equal the difference between the costs of the new, larger connection and the original connection. The fees collected for Initial Connections and Upgrade Connections shall be placed in a special account earmarked for the purpose of funding capital investment in new waterworks facilities. Replacement Connections: Services, 2” and smaller Services, greater than 2” Section 7-12-3(D) $100.00 $100.00/ diametric inch Water Meter Installation Permit Fee Section 7-12-6-2(B) $50.00 Water Meter Transfer Fee Section 7-12-6-2(B)2 $50.00 Meter Charges & Water Rates Bi-monthly meter charge - The minimum service charge includes the first five hundred cubic feet (500 cu.ft.) of water consumed during the two (2)-month period for which the minimum service charge is assessed. Any fractional part of the calendar year less than two (2) months shall be prorated and the proper minimum service charge collected. Quantity rate charged for all water used during the period for which the minimum service charge is assessed, in excess of the first five hundred cubic feet (500 cu.ft.) of water that is included in the minimum service charge. Section 7-12-7-1 Size Charge 5/8” and ¾” $6.24 $6.43 1” $12.47 $12.84 1 ½” $23.33 $24.03 2” $36.73 $37.83 3” $64.68 $66.62 4” $103.61 $106.72 6” $182.72 $188.20 8” $309.31 $318.59 $1.75 $1.80/ 100 cubic feet Water Turn On Fee During business hours Outside of business hours Section 7-12-7-3 $25.00 $75.00 Fire Service Semi-Annual Charge Section 7-12-8 $20.00/ diametric inch/ 6 months Air Conditioning Device Annual Demand Charge (unless equipped with water conservation device) Section 7-12-9-2(C) $20.00/ ton capacity over 5 tons Unauthorized Water Turn On Penalty Services, 2” and smaller Services, greater than 2” Section 7-12-12 Time and materials for repairs plus: $100.00 $500.00 Shut-Off for Property Vacancy Fee Section 7-12-13 $50.00 Lawn Sprinkling Restriction Violation Penalty Section 7-12-14-2(C) $25.00 - $500.00 per day of violation 251 of 411 127-O-12 ~3~ Penalty For Tampering With City Waterworks System Section 7-12-15(A) $500.00 plus the estimated cost of water Penalty for Obstruction of Roundway, Service Box or Water Meter Section 7-12-15(B) $50.00 Cross Connection Control Device Installation Permit Fee Subsection 7-12-16-4 $40.00/ device Annual Cross Connection Control Fee Subsection 7-12-16-6 $35.00/ device SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This ordinance shall be in full force and effect on July 1, 2013, after its passage, approval and publication in the manner provided by law. Introduced: _________________, 2012 Adopted: ___________________, 2012 Approved: __________________________, 2012 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 252 of 411 PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, November 26, 2012 7:15 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston City Council Chambers AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN FISKE, CHAIR II. APPROVAL OF REGULAR MEETING MINUTES OF November 12, 2012 III. ITEMS FOR CONSIDERATION (P1) Ordinance 138-O-12, Granting a Special Use for an Automobile Service Station and a Variance for 19’ Accessory Structure Canopy Height at 2400 Main St. Zoning Board of Appeals and City staff recommend adoption of Ordinance 138-O-12 granting a special use permit for the operation of an Automobile Service Station and a variance for 19’ accessory structure canopy height at 2400 Main Street. For Introduction IV. ITEMS FOR DISCUSSION (PD1) Proposed Amendments to Planned Developments for 1881 Oak and 1890 Maple Staff requests discussion and direction from the Planning and Development Committee regarding the request by Robert King, property owner, concerning the appropriate procedure for consideration of a proposed amendment(s) to the approved planned developments for 1881 Oak and 1890 Maple. For Discussion (PD2) Regulation of Vacation Rentals Staff requests discussion and direction from the Planning and Development Committee regarding regulation of vacation rentals. For Discussion V. COMMUNICATIONS VI. ADJOURNMENT 253 of 411 Planning & Development Committee Meeting Minutes of November 12, 2012 City Council Chambers – 7:15 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: J. Fiske, D. Holmes, A. Rainey, D. Wilson MEMBERS ABSENT: M. Wynne STAFF PRESENT: G. Chen, K. Cox, S. Griffin, D. Marino, B. Newman, S. Robinson PRESIDING OFFICIAL: Ald. Fiske I. DECLARATION OF QUORUM A quorum being present, Chair Fiske called the meeting to order at 7:17 p.m. II. APPROVAL OF THE OCTOBER 22, 2012 MEETING MINUTES Ald. Holmes moved approval of the minutes, seconded by Ald. Rainey. The minutes of the October 22, 2012 meeting were approved unanimously 4-0. III. ITEMS FOR CONSIDERATION (P1) Approval of a First-time Application for a Sidewalk Café (SWC) for Pret A Manger (1701 Sherman Ave.) The Site Plan and Appearance Review Committee (SPAARC) and City staff recommend consideration for approval of a first-time application for a sidewalk café (SWC) permit for Pret A Manger, a Type 2 Restaurant located at 1701 Sherman Ave. For Action Ald. Holmes moved approval, seconded by Ald. Wilson. Chair Fiske called Dennis Marino, Manager of the Planning & Zoning Division, to the podium. Mr. Marino explained that staff recommends that only the Sherman side of the sidewalk café be approved because of issues with the Church Street side. John Panzer, owner’s representative, asked to speak. Mr. Panzer explained that he had recently received notice that there is a dimensional discrepancy since the Public Works Department had moved a tree and curb as part of the newly completed streetscape on Church Street. He said he would remove 1 table and chair seating from the Church Street side but would like to have the Sherman Avenue side approved first, as advised by staff, and work through the issue on Church Street later. DRAFT – NOT APPROVED 254 of 411 Planning & Development Committee Meeting Minutes of 11-12-12 Page 2 of 3 Ald. Rainey explained that it is advisable to get both sides of the sidewalk café approved at once stressing that they probably would not be seating people outside in November so it is not necessary to get the Sherman Avenue side approved immediately. Ald. Holmes agreed with Ald. Rainey. Suzette Robinson, Director of Public Works, explained that the application for the sidewalk café was submitted before the Church Street streetscape was completed and that a bike shelter is planned for the area. She said she wants to be sure the widened sidewalk space is not filled in with a sidewalk café. The Committee discussed the process of doing the sidewalk café on 2 streets separately and decided it would be better for the applicant to amend the application after resolving the issue with Public Works. Mr. Valentini agreed to work with Public Works to resolve the issue and then submit an amended application that includes both Sherman Ave. and Church St. in the sidewalk café. Ald. Rainey moved to hold the issue until the Church Street Plan can be reviewed with staff, seconded by Ald. Wilson. The Committee voted unanimously 4-0 to approve. (P2) Ordinance 95-O-12, Amending the Special Use for a Sheltered/Skilled Care Home at 2520 Gross Point Road in the C2 Zoning District (Alden Estates) Staff recommends the adoption of proposed Ordinance 95-O-12 that was requested by Alden Estates to permit greater flexibility in the management of the 99 beds within their facility. For Introduction Mr. Marino explained that Ordinance 95-O-12 is an amendment to the existing space use, dropping the distinction of skilled care and sheltered care beds and allowing Alden Estates to change the configuration of the 99 beds. Secondly, the proposed amendment to the special use reduces the set aside for Evanston Medicaid beds from 8 to 5. He introduced Steve Friedland, attorney representing Alden Estates. Mr. Friedland of Applegate & Thorne-Thompson, explained that Alden Estates opened in 1990. In 1996, Alden Estates was authorized by the Illinois Health Facility Planning Board to provide 42 skilled beds and 57 sheltered beds. In 2009, they were able to utilize 10 more skilled beds, and the authorization was changed from 42 to 47 skilled beds. They would like to get authorization for as many skilled beds as possible, since under Evanston’s zoning law they may have 99 beds. Regarding the request to reduce the number of Medicaid beds from 8 to 5, he explained that the percentage of Evanston Medicaid patients was sometimes more and sometimes less than the 8 beds set aside for Evanston Medicaid patients and they would like to change that number to 5. He said at other facilities they do not have the same requirements as in Evanston. Ald. Rainey said she is not concerned about request for the number of skilled or sheltered beds but she is concerned about the request to set aside less beds for Evanston residents on Medicaid, given the aging and indigent population of Evanston. 255 of 411 Planning & Development Committee Meeting Minutes of 11-12-12 Page 3 of 3 She asked that the applicant provide more information about the numbers supporting this part of their request and requested that they meet with the Commission on Aging. Ald. Holmes said she had the same question. Randy Schullo of Alden Estates said she would meet with the Commission on Aging before the December 10, 2012 City Council meeting and report on their opinion. She said she had discussed the reasons for the changes with Ald. Tendam. She said there had been 26 total Medicaid patients over the last 2 years. She explained that Alden purchased the facility in 1995. She said there are 300 skilled beds needed in this area and Alden would like to be better able to accommodate this need. Ald. Rainey moved to introduce Ordinance 95-O-12 with a request for more information from the Commission on Aging regarding the request to reduce the number of Medicaid beds, seconded by Ald. Wilson. The Committee voted unanimously 4-0 to introduce Ordinance 95-O-12 with a request for information and a review by the Commission on Aging regarding the request to reduce the number of Medicaid beds. IV. ITEMS FOR DISCUSSION There were no items for discussion. V. COMMUNICATIONS There were no communications. VI. ADJOURNMENT The meeting was adjourned at 7:35 p.m. Respectfully submitted, Bobbie Newman 256 of 411 For City Council meeting of November 26, 2012 Item P1 Ordinance 138-O-12: Special Use for an Automobile Service Station and a Variance for 19’ Accessory Structure Canopy Height. For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Steve Griffin, Director, Community and Economic Development Department Dennis Marino, Manager, Planning and Zoning Division Melissa Klotz, Zoning Planner, Planning and Zoning Division Subject: Ordinance 138-O-12, Granting a Special Use for an Automobile Service Station and a Variance for 19’ Accessory Structure Canopy Height Date: November 14, 2012 Recommended Action Zoning Board of Appeals and City staff recommend the adoption of Ordinance 138-O-12 granting a special use permit for the operation of an Automobile Service Station and a variance for 19’ accessory structure canopy height at 2400 Main Street. The applicant has complied with all zoning requirements and meets all of the standards of a special use and variance for the C1 District. The Zoning Board of Appeals found this as well in its findings for a positive recommendation. Summary The applicant proposes to build an Automobile Service Station (Food 4 Less gas station) with a canopy and an accessory kiosk in the vacant out-lot in the northeast corner of the Main Street Marketplace Shopping Center. The proposed site is near the entrance to the shopping center, next to the existing Fifth Third Bank. The site is located in the C1 Commercial District, which requires a special use for Automobile Service Stations. The applicant is requesting a variance to allow a 19’ canopy height where a maximum 14.5’ is allowed for flat roofs because of the approximate two foot grade change on the property, and the necessary clearance needed for fuel trucks entering and leaving the premises. The site will also feature a kiosk, which is a small building less than 250 square feet and 11’ in height, that will feature public restrooms accessible from the outside, and a cashier area that does not have interior accessibility to the public. One employee will man the kiosk from 5am to midnight to provide cashier services (which is one hour before the Food 4 Less grocery store opens until the same midnight closing time). Minimal products will be for sale in the kiosk, including candy and lottery tickets. Outdoor dispensers/coolers will hold bagged ice, milk, and automobile fluids. The applicant proposes to continue the sale of gasoline after the kiosk closes, which requires approval by the State of Illinois. Memorandum 257 of 411 The proposal will reconfigure the 22 existing parking spaces that are on the site, as well as add three more. The Zoning Ordinance parking requirements for Automobile Service Stations are based upon the gross floor area of the indoor sales area, of which there is none for the proposed use. The submitted traffic study shows an incremental increase of traffic volume during peak hours. In comparing the existing traffic conditions to the anticipated future conditions with the gas station in operation, all traffic conditions remain the same, except at the west access drive on a Saturday, where the level of service will decrease from the existing C level to a D level. The traffic study recommends the removal of two on-street parking spaces on the north side of Main Street across from the east access drive so that westbound traffic can maneuver around any vehicles that are waiting to turn left into the gas station site. The applicant anticipates a large amount of the customers utilizing the gas station will be those who are already en route to the Food 4 Less grocery store or other retail stores on the site, so traffic should not increase as much as it would at a stand alone gas station. Neighborhood Benefit This use should not cause any type of negative cumulative effect on the surrounding neighborhood. The proposed location is an out-lot of an existing commercial center. There is one existing gas station at the other end of the center over 1,000’ away, that is exclusively for Sam’s Club customers. The closest residential properties are over 225’ away, and are buffered by Main Street and existing commercial businesses. The proposed gas station should positively impact the neighborhood since residences will be able to take advantage of one-stop shopping in the commercial center for retail and gas. Also, the proposed gas station will allow residences the option of convenient gas purchases in Evanston rather than crossing the border into Skokie. Comprehensive Plan The Evanston Comprehensive General Plan encourages new development along existing commercial corridors that can add to the property tax base, sales tax revenue, and convenience for neighborhoods. The Comprehensive Plan specifically includes: Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. Objective: Retain and attract businesses in order to strengthen Evanston’s economic base. Objective: Recognize and support the strong role neighborhood business districts play in Evanston’s economy and its identity. A special use and variance for the proposed gas station will promote the existing commercial area and benefit the nearby residential area and community as a whole. Legislative History October 16, 2012: The ZBA heard the case for the proposed Automobile Service Station and 19’ canopy height variance. The ZBA continued to the case to November 13, 2012 at the request of an individual from a nearby business who requested more time to formulate 258 of 411 his concerns in a letter to the applicant, and for a grading plan that verified the hardship required for the requested variance. November 13, 2012: The applicant addressed the concerns of the individual and the grading plan established the variance hardship. The ZBA recommended the City Council approve the application for a special use permit. Attachments Proposed Ordinance 138-O-12 November 13, 2012 ZBA Draft Meeting Minutes October 16, 2012 ZBA Meeting Minutes ZBA Findings Staff memo update to the ZBA ZBA Application Packet – November 13, 2012 Staff memo to the ZBA ZBA Application Packet – October 16, 2012 Memorandum Regarding Traffic Impact 259 of 411 11/14/2012 138-O-12 AN ORDINANCE Granting a Special Use Permit and Major Variation for an Automobile Service Station and Accessory Structure Located at 2400 Main Street in the C1 Commercial Zoning District (“Food 4 Less Gas Station”) WHEREAS, the Zoning Board of Appeals (“ZBA”) met on October 16 and November 13, 2012, pursuant to proper notice, to consider case no. 12ZMJV-0068, an application filed by Ralph’s Grocery Company, d/b/a “Food 4 Less Midwest”, lessee of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 2400 Main Street (the “Subject Property”) and located in the C1 Commercial Zoning District, for a Special Use Permit and Major Variation to establish, pursuant to Subsections 6-10-2-3 and 6-3-8-3-(D)-2 of Title 6 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”), an Automobile Service Station and accessory structure on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit and Major Variation met the standards set forth in Subsections 6-3-5-10 and 6-3-8-12-(E) of the Zoning Ordinance and recommended City Council approval of said application; and WHEREAS, at its meeting of November 26, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approve the application in case no. 12ZMJV-0068; and 260 of 411 138-O-12 ~2~ WHEREAS, at its meetings of November 26 and December 10, 2012, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for an Automobile Service Station on the Subject Property as applied for in case no. 12ZMJV-0068. SECTION 3: The City Council hereby grants a Major Variation to permit construction, on the Subject Property, of a flat roof canopy not to exceed nineteen feet (19’) in height measured from the lowest grade point beneath the canopy to the highest point of the canopy; Subsection 6-4-6-2-(G) of the Zoning Ordinance establishes a maximum height of fourteen feet, six inches (14’6”) for accessory structures. SECTION 4: Pursuant to Subsections 6-3-5-12 and 6-3-8-14 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit and Major Variation, violation of any of which shall constitute grounds for penalties or revocation thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. 261 of 411 138-O-12 ~3~ B. Recordation: Before it may make use of the Special Use Permit and/or Major Variation authorized by this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 7: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced:_________________, 2012 Adopted:___________________, 2012 Approved: __________________________, 2012 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 262 of 411 138-O-12 ~4~ EXHIBIT A LEGAL DESCRIPTION LOT 1 IN EVANSTON MAIN STREET COMMONS RE-SUBDIVISION, BEING A RE-SUBDIVISION OF LOT 2 AND PART OF LOT 3 IN MAIN STREET COMMONS SUBDIVISION, AND A RE-SUBDIVISION OF PART OF LOT 2 IN GENERAL DYNAMICS - EVANSTON INDUSTRIAL PARK, ALL IN THE SOUTHWEST ¼ OF SECTION 24, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS, ACCORDING TO THE PLAT OF SUBDIVISION RECORDED SEPTEMBER 24, 2005 AS DOCUMENT 0532539031. COMMONLY KNOWN AS: 2400 Main Street, Evanston, Illinois. 263 of 411 DRAFT NOT APPROVED Page 1 of 4 Zoning Board of Appeals MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, November 13, 2012 7:30 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Mary Beth Berns, Andrew Gallimore, Matt Rodgers, Scott Gingold, Clara Wineberg, Lori Summers, Beth McLennan Members Absent: Staff Present: Melissa Klotz Presiding Member: Lori Summers Declaration of Quorum With a quorum present, Chairman Summers called the meeting to order at 7:32pm. Approval of Minutes The minutes from the October 16, 2012 Zoning Board of Appeals meeting were motioned for approval by Mr. Rodgers and seconded by Ms. McLennan. The motion was approved 7-0. Old Business 2500 Gross Point Road ZBA 12ZMJV-0066 A. Maurice King, lessee, applies for a special use for a Type 2 Restaurant – McDonalds at 2500 Gross Point Road. B. Maurice King, lessee, applies for a special use for a Drive-Through Facility at 2500 Gross Point Road. 2500 Gross Point Road is located in the C2 Commercial District, which requires a special use permit for a Type 2 Restaurant, and a special use permit for a Drive-Through Facility to operate (Zoning Code Section 6-10-4-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. The applicant withdrew the application on November 9, 2012. 2400 Main Street ZBA 12ZMJV-0068 A. Natalie Mouw, project manager, applies for a special use for an Automobile Service Station. B. Natalie Mouw, project manager, applies for major zoning relief to allow an accessory structure height of 19’ for a flat-roof canopy. 2400 Main Street is located in the C1 Commercial District, which requires a special use permit for an Automobile Service Station to operate (Zoning Code Section 6-10-2-3), and major zoning relief for an accessory structure height of 19’ for a flat-roof canopy where a maximum accessory structure height of 14.5’ for flat roofs is allowed (Zoning Code Section 6-4-6-2-G). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the submitted documents into the record. The applicant’s team explained the submitted documents and the response to the concerned citizen’s letter: 264 of 411 DRAFT NOT APPROVED Page 2 of 4 Zoning Board of Appeals • The visibility of the fuel center is low impact because the canopy height is lower than the adjacent buildings and you can see under/through the canopy – shown in rendering. • The environmental concerns are minimal because the proposal includes a state of the art system that exceeds the state and federal regulations. • The traffic patterns will be the same as any other truck that delivers to nearby businesses. • Proposed to remove two street parking spaces to help the flow of traffic maneuver around vehicles heading west that are waiting to turn in where there is no turn lane. • Grading plan shows why the canopy height variance is necessary, and the canopy height is measured from the lowest grade point under the canopy to the top of the canopy. • Tanks are fiberglass, rust-proof, with peagravel surrounding. Steven Schostok, who submitted a letter of concerns to the applicant on November 2, 2012, stated that he would like the Board to vote to protect the existing businesses in the area, and that the proposed gas station would be detrimental to those businesses. Allen Goldberg of Fara Commercial Brokerage at 1740 Ridge Avenue, stated that the proposed location does not seem like a good location for a gas station. There is a bad left turn in with traffic issues, and there is no shortage of gas stations in the area. Mr. Goldberg felt a gas station would lower the adjacent businesses marketability due to the future environmental concerns. Dan Blyer, who has owned buildings across the street from the proposed site for over 25 years, felt that the gas station would benefit the city. The gas station would not adversely affect property values, and may even make adjacent property values rise. He also noted that the proposed gas station encourages the City Council goal of promoting economic development. Ms. Klotz explained the adjacent zoning districts and the proximity of residential properties. Ms. Wineberg asked if a market study was done, and the applicant responded that an assessment was done that showed a market demand for a gas station at that site. The demand is there because the gas station will serve existing Food 4 Less customers who are already at the premises who can then take advantage of discounted gas. The nearest gas station is at Sam’s Club and only serves Sam’s Club customers. The Food 4 Less gas station will likely take some customers away from other gas stations. The Zoning Board members then entered into deliberations: Mr. Gingold noted that not all of the special use Standards could be met, because of the impact on adjacent property values, and the traffic impact. The traffic study was not credible because it did not consider any traffic that will be brought in from the customer base that currently utilizes the gas station two blocks west of the site. Ms. Wineberg added that the proposed gas station would negatively impact the neighboring area since gas stations have a negative curb appeal. Mr. Rodgers noted that any business would bring in more traffic, and that the proposed gas station would not necessarily bring in more traffic than any other use. Ms. McLennan felt that the traffic study submitted by the applicant was credible. Main Street is already a busy street, and the gas station may add a bit more traffic, but not substantially more. Ms. Wineberg noted her concern is the neighborhood, which would benefit more from a different type of business at the proposed site. 265 of 411 DRAFT NOT APPROVED Page 3 of 4 Zoning Board of Appeals Ms. McLennan added that there is a real need for a gas station on the southwest side of Evanston so that citizens have the option to buy gas without going all the way to Skokie. Mr. Gallimore added that he frequents that shopping center and would find it convenient if there were a gas station there. Mr. Gingold reiterated that Main Street is already a very congested street, and any incremental increase in traffic will be a big problem. Ms. McLennan stated that all major corridors in Evanston are terribly congested during rush hours. Main Street is already congested, and it will remain relatively the same if a gas station is there. The Standards for special use were then addressed: 1) Yes 2) Yes 3) Yes; Mr. Gingold and Ms. Wineberg – No 4) Yes; Mr. Gingold and Ms. Wineberg – No Mr. Rodgers noted that there were no residents showed up in opposition to the proposal. 5) Yes 6) Yes; Mr. Gingold and Ms. Wineberg – No 7) Yes 8) Yes 9) Yes Mr. Rodgers noted that City Council should look into the traffic flow of that area, as well as other commercial areas to ensure the City provides infrastructure that can support the surrounding zoning. Mr. Gingold noted the applicant should have the traffic study updated to address the incoming traffic from Skokie as those customers utilize the Food 4 Less gas station instead. The Standards for the variance were then addressed: 1) Yes; Mr. Gingold and Ms. Wineberg – No 2) Yes 3) Yes Mr. Rodgers noted that when the grade change is taken into account, the canopy height is the same as the Sam’s Club gas station. 4) Yes 5) Yes 6) Yes 7) Yes Mr. Rogers motioned to provide a favorable recommendation for the special use and variance, noting that the measurement of canopy height should be taken from the lowest grade point under the canopy to the top of the canopy. Mr. Gallimore seconded the motion. Mr. Rogers amended his motion to add that City Council should consider reexamining the traffic study and any additionally provided traffic information. Mr. Gallimore seconded the amended motion. The motion was approved 5-2, with Mr. Gingold and Ms. Wineberg voting to oppose. 266 of 411 DRAFT NOT APPROVED Page 4 of 4 Zoning Board of Appeals The meeting was adjourned at 9:00pm. This meeting was recorded by audio and is available at the Community and Economic Development Department, 2100 Ridge Avenue, Evanston. Respectfully Submitted, Melissa Klotz Zoning Planner, Community and Economic Development Department 267 of 411 APPROVED Page 1 of 3 Zoning Board of Appeals MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, October 16, 2012 7:30 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Mary Beth Berns, Andrew Gallimore, Matt Rodgers, Scott Gingold, Clara Wineberg, Lori Summers, Beth McLennan Members Absent: Staff Present: Melissa Klotz Presiding Member: Lori Summers Declaration of Quorum With a quorum present, Chairman Summers called the meeting to order at 7:35pm. Approval of Minutes The minutes from the October 2, 2012 Zoning Board of Appeals meeting were motioned for approval with one correction by Mr. Rodgers and seconded by Mr. Gingold. The motion was approved 5-0 with Ms. Summers and Ms. McLennan abstaining. New Business 2500 Gross Point Road ZBA 12ZMJV-0066 A. Maurice King, lessee, applies for a special use for a Type 2 Restaurant – McDonalds at 2500 Gross Point Road. B. Maurice King, lessee, applies for a special use for a Drive-Through Facility at 2500 Gross Point Road. 2500 Gross Point Road is located in the C2 Commercial District, which requires a special use permit for a Type 2 Restaurant, and a special use permit for a Drive-Through Facility to operate (Zoning Code Section 6-10-4-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz noted that the applicant submitted a revised site plan on October 10, 2012 that must be reviewed by the Site Plan and Appearance Review Committee prior to discussion at the ZBA hearing, and asked that the case be continued to November 13, 2012. A motion was made by Mr. Rodgers to continue the case to November 13, 2012, and seconded by Ms. Berns. The motion was approved unanimously. 2400 Main Street ZBA 12ZMJV-0068 A. Natalie Mouw, project manager, applies for a special use for an Automobile Service Station. B. Natalie Mouw, project manager, applies for major zoning relief to allow an accessory structure height of 19’ for a flat-roof canopy. 2400 Main Street is located in the C1 Commercial District, which requires a special use permit for an Automobile Service Station to operate (Zoning Code Section 6-10-2-3), and major zoning relief for an accessory structure height of 19’ for a flat-roof canopy where a maximum accessory structure height of 14.5’ for flat roofs is allowed (Zoning Code Section 6-4-6-2-G). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. 268 of 411 APPROVED Page 2 of 3 Zoning Board of Appeals The applicant submitted an updated Traffic Study to the ZBA members. Mr. Gallimore noted that he knows applicant Steve Engelman, but it would not affect his views on the case. The applicant’s team explained the proposal in a presentation: • The owner is Ralph’s, the same owner as Food 4 Less • The building will cost around $1 million. • There will be 2 double wall underground storage tanks. • The landowner will be indemnified for the underground storage tanks. • A Phase 1 Environmental Study has been completed and is clean. • The existing Marketplace building is approximately 20’ tall with a higher aesthetic face. The proposed canopy will be 19’ in height. • The canopy height is due to the grade change. Semi-trucks need a 13.5’ clearance, and the canopy clearance at the smallest point is proposed to be 14’. • The only semi-trucks utilizing the site will be the refueling trucks. • The tank setbacks are at about 25’, and meet the state regulations. Mr. Gingold asked if the traffic study took into account if the gas station would take away customers from other gas stations in the area and how that might affect the traffic, and Dave Miller, Traffic Analyst for proposed application, said that has never been an issue in any gas station traffic study, so no it was not taken into account for this study. Mr. Gingold noted that the proposed location is fairly close to the gas station at Main and McCormick, and that this portion of Main Street is frustrating at certain times, so any incremental traffic would be a burden. Mr. Miller explained that McCormick Boulevard was taken into account in the study. Chairman Summers asked what the customary clearance height of bridges are, and the applicant responded that interstate clearance is 13.5’ but noted that the Sam’s Club gas station received a variance for an 18.5’ canopy height. The Food 4 Less canopy needs to be 19’ because of the topography of the site. Steve Schostok, who was present on behalf of a nearby business, asked how far the distance is between the Sam’s Club gas station and the proposed Food 4 Less gas station? Mr. Engelman responded that he did not have the exact distance, but there would not be a negative cumulative effect because the two gas stations are buffered by commercial and industrial on all sides. Mr. Schostok stated the proposed gas station will have a dramatic economic impact on the area and will impact visibility for customers at the shopping center. Mr. Schostok then requested a continuance Ms. Berns asked Mr. Schostok if he would have the same objection if the proposal was for a solid building that prohibits more of the view rather than a gas station, and Mr. Schostok responded that he could not answer that question without seeing a specific drawing or proposal. He also noted that he questions the increased amount of traffic that will be coming and going at the location. Mr. Rodgers motioned for a continuance to the November 13, 2012 ZBA hearing, which was seconded by Ms. McLennan. The motion was approved 4-3, with nay votes by Mr. Gingold, Mr. Gallimore, and Ms. Berns. Chairman Summers asked Mr. Schostok to submit any questions he has to the applicant by October 30, 2012 so that the applicant has submit his answers to the City prior to the November 269 of 411 APPROVED Page 3 of 3 Zoning Board of Appeals 13, 2012 ZBA hearing. Chairman Summers also requested the applicant provide existing and proposed topographic surveys, as well as a street view of the gas station with the existing buildings in the background. The meeting was adjourned at 9:00pm. This meeting was recorded by audio and is available at the Community and Economic Development Department, 2100 Ridge Avenue, Evanston. Respectfully Submitted, Melissa Klotz Zoning Planner, Community and Economic Development Department 270 of 411 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting public hearings on October 16, 2012, and November 13, 2012, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio- visual recording of the hearing, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 7-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 7-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 7-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 5-2 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 7-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 5-2 Case Number: 12ZMJV-0068 Address or Location: 2400 Main Street Applicant: Natalie Mouw, Food 4 Less Proposed Special Use: Automobile Service Station 271 of 411 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 7-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 7-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 7-0 and, based upon these findings, and upon a vote __5__ in favor & __2__ against Recommends to the City Council __x__ approval without conditions _____ approval with conditions specifically: _____ denial of the proposed special use. __________________________________________ Date: _____________ Lori Summers Zoning Board of Appeals Chair Attending: Vote: Aye No ___X___ Mary Beth Berns __X__ ____ ___X___ Clara Wineberg _____ _X__ ___X___ Scott Gingold _____ _X__ ___X___ Beth McLennan __X__ ____ ___X___ Matt Rodgers __X__ ____ ___X___ Lori Summers __X__ ____ ___X___ Andrew Gallimore __X__ ____ 272 of 411 FF II NN DD II NN GG SS FOR STANDARDS OF VV AA RR II AA TT II OO NN SS In the case of after conducting public hearings on October 16, 2012, and November 13, 2012, the Zoning Board of Appeals makes the following findings of fact, based upon the standards for major variations specified in Section 6-3-8-12 of the City Code: Standard Finding (A) The requested variation will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties; __x___Met _____Not Met 5-2 (B) The requested variation is in keeping with the intent of the zoning ordinance; ___x___Met _____Not Met 7-0 (C) The alleged hardship or practical difficulty is peculiar to the property; __x___Met _____Not Met 7-0 (D) The property owner would suffer a particular hardship or practical difficulty as distinguished from a mere inconvenience if the strict letter of the regulations were to be carried out; __x___Met _____Not Met 7-0 (E) The purpose of the variation is not based exclusively upon a desire to extract additional income from the property; __x___Met _____Not Met 7-0 Case Number: 12ZMJV-0068 Address or Location: 2400 Main Street Applicant: Natalie Mouw, Food 4 Less Proposed Zoning Relief: 19’ flat-roof canopy (accessory structure) for an Automobile Service Station 273 of 411 (F) The alleged difficulty or hardship has not been created by any person having an interest in the property; ______Met _____Not Met 7-0 (G) The requested variation is limited to the minimum change necessary to alleviate the particular hardship or practical difficulty which affects the property; ______Met _____Not Met 7-0 and, based upon these findings, and upon a vote of __5__ in favor & __2__ against recommends to the City Council __x__ approval _____ denial __________________________________________ Date: _____________ Lori Summers Zoning Board of Appeals Chairman Attending: Vote: Aye No __x__ Lori Summers _x__ ____ __x__ Mary Beth Berns _x__ ____ __x__ Beth McLennan _x__ ____ __x__ Matt Rodgers _x__ ____ __x__ Andrew Gallimore _x__ ____ __x__ Scott Gingold ____ _x__ __x__ Clara Wineberg ____ _x__ 274 of 411 275 of 411 276 of 411 277 of 411 278 of 411 279 of 411 280 of 411 281 of 411 282 of 411 283 of 411 284 of 411 285 of 411 286 of 411 287 of 411 288 of 411 289 of 411 290 of 411 291 of 411 292 of 411 293 of 411 294 of 411 295 of 411 296 of 411 297 of 411 298 of 411 299 of 411 300 of 411 301 of 411 302 of 411 303 of 411 304 of 411 305 of 411 306 of 411 307 of 411 308 of 411 309 of 411 310 of 411 311 of 411 312 of 411 313 of 411 314 of 411 315 of 411 316 of 411 317 of 411 318 of 411 319 of 411 320 of 411 321 of 411 322 of 411 323 of 411 324 of 411 325 of 411 326 of 411 327 of 411 328 of 411 329 of 411 330 of 411 331 of 411 332 of 411 333 of 411 334 of 411 335 of 411 336 of 411 337 of 411 338 of 411 339 of 411 340 of 411 341 of 411 www.cityofevanston.org DISCLAIMER: This map and data are provided as-in without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information Scale 1:1,736 Made with Evanston's GIS Printed: Oct 11, 2012 2:43:58 PM342 of 411 www.cityofevanston.org DISCLAIMER: This map and data are provided as-in without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information Scale 1:3,580 Made with Evanston's GIS Printed: Oct 11, 2012 2:41:51 PM343 of 411 344 of 411 345 of 411 346 of 411 347 of 411 348 of 411 349 of 411 350 of 411 351 of 411 352 of 411 353 of 411 354 of 411 355 of 411 356 of 411 357 of 411 358 of 411 359 of 411 360 of 411 361 of 411 362 of 411 363 of 411 364 of 411 365 of 411 366 of 411 367 of 411 368 of 411 369 of 411 370 of 411 371 of 411 372 of 411 Chicago • Los Angeles • Newark • New York • Tampa • Washington D.C. 3100 W Higgins Road, Suite 100 | Hoffman Estates, IL 60169 | T 630.213.1000 | F 630.213.3227 505 N LaSalle, Suite 300 | Chicago, IL 60654 | T 773.305.0800 | F 630.213.3227 Memorandum It is my understanding that there was a question regarding the traffic study and the impact of traffic that might be diverted from the BP station to the west to the proposed Food 4 Less station and the potential increase in traffic on Main Street. I have been involved in over 125 traffic studies for fuel stations over the last 25 years. Many of these stations were proposed at intersections that already had one or more stations. There was never a question as to whether traffic would be diverted from one station to another. It is similar to McDonald’s and Burger King located next to each other or Home Depot and Lowe’s stores located across from each other. People tend to use the store or station that they are familiar with. The other issue relates to the traffic generation and potential increase in traffic on Main Street. The traffic study did assume additional traffic on Main Street due to the proposed Food 4 Less station. This number would have included all potential new traffic to the site. The number we used is most likely conservatively high. Studies have shown that 70-75% of the traffic that uses a fuel station is already on the main road and is part of an existing trip. Fuel stations are not normally considered a destination site but are typically a stop as part of another trip. In summary, based upon my experience with fuel stations, I believe that the proposed Food 4 Less fuel station is not going to divert traffic from the BP station nor add additional traffic on Main Street over and above what was indicated in the traffic report. If you have additional questions, please feel free to contact me. To: Natalie Mouw and David Koppenhafer From: David B. Miller, P.E. Date: 11/20/12 Re: Response to Traffic Question at Hearing 373 of 411 For City Council meeting of November 26, 2012 Item PD1 Proposed Amendments to Planned Developments for 1881 Oak and 1890 Maple For Discussion To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Steve Griffin, Director, Community and Economic Development Department Dennis Marino, Manager, Planning and Zoning Division Subject: Proposed Amendments to Planned Developments for 1881 Oak and 1890 Maple Date: November 16, 2012 Recommendation Staff requests discussion and direction from the Planning and Development Committee regarding the request by Robert King, property owner, concerning the appropriate procedure for consideration of a proposed amendment(s) to the approved planned developments for 1881 Oak and 1890 Maple. The two options to consider are: (1) Consideration of the proposed amendment(s) by the Planning and Development Committee which is a recommending body to City Council or (2) Referral of the proposed amendment(s) to the Plan Commission which would consider the amendment(s) and then make a recommendation to the Planning and Development Committee that would then make a recommendation to City Council for final action. Enclosed is a memorandum from the Law Department that provides useful context and precedent for considering this request. Summary Robert King is the property owner of 1881 Oak (80-O-06) and 1890 Maple (30-O-09). Each property is the subject of an approved planned development adopted by two Ordinances in 2006 and 2009 respectively. The proposed developments governed by the two planned developments have not yet commenced construction. The respective planned development Ordinances expire on July 12, 2013 (1881 Oak) and October 1, 2013 (1890 Maple) unless a building permit is obtained and construction commences. Mr. King, with his new partner, Steven Fifield of Fifield Companies, proposes that the Planning and Development Committee consider amending the planned developments to allow construction of a revised development that has substantial similarities to the approved planned developments, but is connected by a common parking structure with multiple levels of parking and an amenity floor. The revised proposed development would stretch across the lot line of the respective subject properties of the two planned Memorandum 374 of 411 developments. In addition, the proposed revisions would increase modestly the number of residential units for the two combined planned developments from 342 to 368 units. See Appendix A of the attachments in this memorandum for a table from the owner’s architect indicating characteristics of the original planned development for each site and the characteristics of the revised combined development. The number of parking spaces in the combined planned developments would decrease significantly from 541 parking spaces to 371 parking spaces, a ratio of approximately 1 space per dwelling unit. This is not dissimilar from the reduction in off street parking for 1700 Central Street and 1719 Ridge (Focus Development) based on amendments in September 2011. It is also the standard for downtown parking ratios within the adopted Downtown Plan. Thirdly, the amount of retail space in the combined planned developments would decrease in the combined planned developments from 21,070 feet of retail to 4,000 square feet. Most of this reduction is in the 1890 Maple planned development that included a proposed grocery store on the ground floor of the proposed development that was also the subject of an adopted redevelopment agreement that would be negated by the revised proposal. The applicant contends that the City has approved amendments to other planned developments on multiple occasions at the Planning and Development Committee and the City Council level for similar changes including the number of units, the number of parking spaces and the amount of retail square footage. These amendment cases did not involve the Plan Commission because the projects did not change substantially from the initial planned developments heard by the Plan Commission. Cases cited include 1700 Central Street, 1719 Ridge (Focus/Sienna) and 1890 Maple. The difference between this proposed amendment(s) for 1881 Oak and 1890 Maple and the referenced amended planned developments for other revised projects is that the other projects were each amendments to a single planned development governing a distinct subject property while this request involves two separate planned developments, each governing an abutting but distinct subject property. The current revised proposal is fundamentally consistent with the residential aspects of each of the two adopted planned developments for 1890 Maple and 1881 Oak regarding the location of two residential towers on each subject property now to be connected by a common parking structure. Mr. King has indicated that the revised proposal will be lower in maximum height, reduced from 185 feet to 164.5 feet. The primary difference between the adopted planned development and the revised proposal is that the parking structure will cross the lot line of the two properties, but like the original Planned Developments, will provide parking for each of the residential elements to be located on each property. The original Planned Developments had separate parking structures for each Planned Development exclusively on its respective subject property. The proposed parking structure will also include an amenities floor that will serve both residential elements. This will include an exercise area, a swimming pool, a business center and other related uses. The 1881 Oak Planned Development Ordinance required the developer to contribute $165,000 to the Mayor’s Special Hou sing Fund and a $35,000 contribution to City of Evanston Youth Job Training Programs. These funds were paid by the applicant in 375 of 411 December 2008. The 1890 Maple Planned Development Ordinance requires the developer to contribute $150,000 towards signal modernization within the Emerson corridor to improve traffic circulation. 1881 Oak is a vacant parcel. 1890 Maple is the site of a three story office building constructed in 1989 containing 40,251 square feet of office space with wet lab space ability. The building has been vacant since the Planned Development for the subject property was approved in 2009. The office building was constructed by Charles Shaw Company as part of the Northwestern University Evanston Research Park Master Plan, a joint venture between Northwestern University and the City of Evanston. Fifield Companies is a Chicago based development company with substantial new development experience including residential and office development. The developers represent that the estimated total cost of construction of the revised project is $106 million projected to generate $1.2 million annually in real estate taxes at project stabilization. Enclosed are materials submitted by Mr. King and his associates regarding the revised proposal. Mr. King will be present during the November 26, 2012 P&D meeting and his team will present the revised project. Legislative History 1890 Maple’s planned development was approved on April 7, 2009 for a mixed use development containing 177 dwelling units, 294 parking spaces, 19,700 square feet of retail and maximum height of 158 feet. 1881 Oak’s planned development was approved on June 16, 2006 for the construction of a multi-family residential development with 165 dwelling units, 247 parking spaces, 1,370 square feet of retail and a maximum height of 185 feet. Attachments Memo from the City’s Law Department Appendix A Outline of Structure for Amendments Project Description Site and Floor Plans Summary Table 376 of 411 - 1 - To: Honorable Mayor and Members of the City Council Planning & Development Committee From: W. Grant Farrar, Corporation Counsel Ken Cox, Assistant City Attorney Subject: Procedure in re:1881 Oak and 1890 Maple Planned Developments Date: November 19, 2012 Executive Summary We write regarding Alderman Fiske’s question as to whether the proposal to consolidate the already-approved planned developments at 1881 Oak Street and 1890 Maple Avenue (the “Subject Properties”) must be referred to the Plan Commission. The City Council issued Special Use Permits for Planned Developments on the Subject Properties pursuant to Ordinances and 80-O-06 and 45-O-07 (as revised by 90-O-08 and 30-O-09). Each was for a mixed use mid-rise building with accessory parking. Bob King, owner of the Subject Properties, and his business partner, Steven Fifield, propose developing the adjacent parcels pursuant to one development plan. The project would be built in two phases. In summary, Phase 1 straddles the property line and consists of a 4-story base with 3 levels of parking topped by an “amenity floor” of common areas, with an apartment tower on the east (1890 Maple). Phase 2 would consist of apartments built above the west side of the 4-story base (1881 Oak). The proposed consolidation amounts to Major Adjustments to the development plan. The relevant portion of the Zoning Ordinance states that Plan Commission should review the proposed changes to the approved development plans. However, the proposed consolidation requires amendments to Council-adopted legislation that must inevitably return to City Council for approval or denial. Therefore, the Council and its P&D Committee may, in the alternative, elect to retain jurisdiction over the proposal without returning it to Plan Commission first. Relevant Zoning Ordinance Text Subsection 6-3-6-12 of the Zoning Ordinance, “Adjustments to Development Plan,” sets forth the codified process for amending Planned Developments. While somewhat lengthy, it must be read in its entirety to be fully understood. Memorandum 377 of 411 - 2 - (A) New Application Required for Amendments: Except for Minor and Major Adjustments authorized pursuant to Subsections 6-3-6-12-(B) and 6-3-6-12-(C), no amendment shall be made in the construction, development or use of a Planned Development without a new application under the provisions of this ordinance. The date of completion of a Planned Development, for which an amendment has been proposed, may be extended by the City Council for good cause. (B) Minor Adjustments: During build-out of the Planned Development, the Zoning Administrator may authorize, following review and recommendation of the Site Plan and Appearance Review Committee, Minor Adjustments to the approved development plan, when such adjustments appear necessary in light of technical or engineering considerations. Such Minor Adjustments shall be limited to the following: 1. Altering the location of any one structure or group of structures by not more than one-fourth (¼) of the distance shown on the approved development plan between such structure or structures, and any other structure or any vehicular circulation element or any boundary of the site, whichever is less. 2. Altering the location of any circulation element by not more than one- fourth (¼) of the distance shown on the approved development plan between such circulation element and any structure, whichever is less. 3. Altering the siting of any open space by not more than twenty percent (20%). 4. Altering any final grade by not more than twenty percent (20%) of the originally planned grade. 5. Altering the location or type of landscaping elements by not more than twenty percent (20%). 6. Altering the location or type of utility equipment. Such Minor Adjustments shall be consistent with the intent and purpose of the Ordinance and the development plan as approved pursuant to this Section 6-3- 6, and shall be the minimum necessary to overcome the particular difficulty and shall not be approved if such adjustments would result in a violation of any standard or requirement of this Ordinance. For properties located in a designated historic district or incorporating identified historic structures, no such adjustment shall be granted for any critical structure, feature or element identified in the approved development plan as historically contributing without the prior consent of the Preservation Commission. 378 of 411 - 3 - (C) Major Adjustments: Any adjustment to the approved development plan not authorized by Subsection (B) of this Section, shall be considered to be a Major Adjustment. The Plan Commission following notice to all property owners whose properties are located within a one thousand foot (1,000') radius of the property boundary of the Planned Development, may approve an application for a Major Adjustment to the development plan not requiring a modification of written conditions of approval or recorded easements upon finding that any changes in the plan as approved will be in substantial conformity with such development plan. If the Commission determines that a Major Adjustment is not in substantial conformity with the final development plan as approved, then the Commission shall review the request in accordance with the procedures set forth in Section 6-3-6-8 of this Chapter Past City Practice As explained below, the Plan Commission is not the final authority regarding Major Adjustments. Therefore, it has been City practice for years to go directly to public meetings before P&D and Council. The City followed this procedure when considering the following 8 ordinances: • 24-O-07, which amended 114-O-06 (2424 Oakton) • 62-O-08, which amended 50-O-67 and 57-O-05 (1603 Orrington) • 90-O-08, which amended 45-O-07 (1890 Maple) • 7-O-09, which amended 85-O-06 (Kendall College) • 30-O-09, which amended 45-O-07 and 90-O-08 (1890 Maple) • 77-O-11, which amended 5-O-04 and 125-O-05 (1719 Ridge) • 80-O-11, which amended 7-O-07 (1700 Central Street) • 119-O-12, which amended 36-O-12 (Walgreens) One option for future Council consideration may be to approve a text amendment to make the Code explicitly mirror past practice. Analysis On first impression, Subsection (C) indicates that review of the proposed consolidation of the King planned developments - or any amendment to an approved development plan - should go to Plan Commission for review. However, a closer reading of the text yields that Plan Commission may do more than review such a plan. Plan Commission ostensibly has the power to approve, without action of P&D or Council, a Major Adjustment that does not require “modification of written conditions of approval” and that it finds is in “substantial conformity” with the approved development plan. If the Major Adjustment requires modification of written conditions of approval, or Plan Commission does not find the request to be in substantial conformity with the approved development plan, it holds a hearing “in accordance with the procedures set forth in Section 6-3-6-8,” at the end of which it makes a recommendation to P&D and Council for their ultimate determination (City Code § 6-3-6-8-(D)). 379 of 411 - 4 - However, if an applicant proposes a change to its development plan during a P&D or Council meeting that would constitute a Major Adjustment if proposed after Council approved the Planned Development, there is no requirement to return to Plan Commission that corresponds to that set forth in Subsection (C). It is uncertain why a difference in timing, but not substance, mandates a change in procedure that likely adds months to the review process. Practically speaking, every conceivable application of Subsection (C) involves “modification of written conditions of approval” in the original Planned Development ordinance. Any request for a Major Adjustment to a development plan would, by definition, not be in “substantial conformity” with said development plan. Consequently, Plan Commission has no final authority to approve Major Adjustments. That power is within the continuing and final jurisdiction of the City Council. Conclusion Subsection 6-3-6-12-(C) of the Zoning Ordinance states that Plan Commission should review the proposed Major Adjustments to the development plans for 1881 Oak and 1890 Maple. Yet, it also establishes that Plan Commission does not have final authority over Major Adjustments, as that power resides with the City Council. Consequently, the Council may follow the City’s past practice and consider the proposed consolidation without sending it to Plan Commission first. This substantially complies with the provisions of the Zoning Ordinance related to Major Adjustments to Planned Developments. 380 of 411 381 of 411 APPENDIX A 1. 1881 Oak 2. 1890 Maple combined SITE AREA TOTAL 32,065 37,283 69,348 6/1/2006 (existing PD) 4/1/2009 (existing PD) 4/1/2009 (existing PD) DWELLING UNITS 165 177 342 PARKING SPACES 247 294 541 PARKING RATIO 1.50 1.66 1.58 RETAIL AREA 1,370 19,700 21,070 FLOOR AREA 261,650 183,805 445,455 BASE FLOOR AREA RATIO 8.16 4.93 6.42 HEIGHT 185' 158' N/A 9/1/2012 (proposed PD) 9/1/2012 (proposed PD) 9/1/2012 (proposed PD) DWELLING UNITS 187 181 368 PARKING SPACES 187 182 371 PARKING RATIO 1.00 1.01 1.01 RETAIL AREA 0 4,000 4,000 FLOOR AREA 169,105 194,090 363,195 BASE FLOOR AREA RATIO 5.27 5.21 5.24 HEIGHT 164.56 145.24 N/A EAST\52271569.2 A-1 382 of 411 OUTLINE OF STRUCTURE FOR AMENDMENTS TO 1881 OAK/1890 MAPLE PLANNED DEVELOPMENTS Executive Summary: The properties at 1881 Oak and 1890 Maple are each governed by a Planned Development ordinance approved by the City Council. The current project is proposed to be implemented in two phases/buildings, consistent with the concept of two buildings embodied in the approved PD ordinances. In order to implement the current proposal, each of these ordinances will need to be amended by the City Council. The primary relief requested is to increase the number of dwelling units and to reduce the number of parking spaces. In addition, the retail square footage is proposed to be reduced. The specifics of this relief are outlined in detail below. In addition to these matters, the current proposal results in significant reductions in floor area and height from the approved plan. The matters to be considered for the proposed ordinance amendments can be considered at a public hearing to be conducted by the Planning and Development Committee of the City Council without further consideration by the Plan Commission. The proposed changes and procedures are entirely consistent with prior precedent of the City Council in recent projects. As outlined below, the City Council has (1) assumed public hearing jurisdiction of PD changes through its P and D Committee rather than through the Plan Commission; (2) has authorized greater increases in the total approved number of dwelling units in planned developments; and (3) has authorized similar decreases in the total approved number of parking spaces in planned developments. The actions necessary to approve the proposed plan for the 1881 and 1890 properties are entirely consistent with the City Council’s recent practice. Detailed Analysis: 1. On June 16, 2006, the City Council approved Ordinance 80-O-06 (the "1881 Ordinance"), which provided for, among other things, the following: (a) a mixed use retail and multi-family residential development containing 165 dwelling units, 247 parking spaces (resulting in a ratio of approximately 1.5:1), 1370 square feet of retail; a maximum defined height of 185 feet, a floor area ratio of 8.16, and a side yard along Emerson of 3 feet; (b) site development allowances to (i) increase the maximum height from 85 feet to 185 feet and (ii) increase the maximum FAR from 5.18 (and beyond 7.18) to 8.16; the balance of the development was found to conform with the requirements of the underlying Research Park zoning district; EAST\52271569.2 383 of 411 (c) a contribution of $165,000 to the Mayor's Special Housing Fund and a contribution of $35,000 to City of Evanston youth job training programs, all of which was paid by the Applicant in December 2008. (d) a commencement date of July 12, 2013 (with completion within one year as stated in City ordinance). 2. On April 7, 2009, the City Council approved Ordinance 30-O-09 (the "1890 Ordinance"), which ordinance amended City Ordinances 45-O-07 and 90-O-08, and which provided for, among other things, the following: (a) a mixed use retail and multi-family residential development containing 177 dwelling units, 294 parking spaces (resulting in a ratio of approximately 1.66:1), 19,700 square feet of retail (anticipated to be occupied by a grocery store); a maximum defined height of 158 feet, and a floor area ratio of 4.93; (b) a site development allowance to increase the maximum height from 85 feet to 158 feet; the balance of the development was found to conform with the requirements of the underlying Research Park zoning district; (c) a contribution of $150,000 towards the cost of signal modernization within the Emerson corridor to improve traffic circulation; (d) a commencement date of October 1, 2013 and a completion date of October 1, 2014. 3. As a result of general issues in the economy and the depressed housing market in Evanston and generally, as well as difficulty in attracting a grocery store to site which is the subject of the 1890 Ordinance, none of said factors being attributable to the Applicant or the City, the projects which are the subjects of the 1881 Ordinance and the 1890 Ordinance have yet to be constructed. 4. The properties which are the subject of the 1881 Ordinance and the 1890 Ordinance collectively contain approximately 69,348 square feet and are contiguous to each other and constitute the entirety of the property along Emerson between Maple and Oak. Taken together, the total combined/blended approvals for such area includes 342 dwelling units and 541 parking spaces (resulting in a ratio of approximately 1.6:1); 21,070 feet of retail; a total FAR of approximately 6.4; and, taking the most restrictive permitted measured height as between the two Ordinances, a maximum defined height of 158 feet. 5. A joint venture of Steven Fifield and Robert C. King is seeking to develop the subject properties as a rental apartment and neighborhood retail project, provided that the City Council, after a public hearing to be held before the City Council Planning and Development Committee (only), approves the following modifications to the 1881 Ordinance and the 1890 Ordinance: (NOTE: A detailed breakdown of the described relief is attached on Appendix A): (a) Approval of amendments to the 1881 Ordinance and the 1890 Ordinance which allow for the development of each of the projects; (b) An increase in the total maximum number of dwelling units from 342 (being the combined maximum number of dwelling units pursuant to the 1881 Ordinance EAST\52271569.2 2 384 of 411 and the 1890 Ordinance taken together) to 368 dwelling units (it being acknowledged that such maximum number of dwelling units is permitted within the underlying RP zoning district); (c) A reduction of the minimum number of parking spaces from 541 (being the combined minimum number of parking spaces required within the subject area) to 371, resulting in a ratio of just over 1.0:1; (d) A reduction in the total square footage of retail from 21,070 square feet to just under 4,000 square feet, with no additional parking provided for such retail. (e) A reduction in the total FAR from 6.42 to 5.24 (both as measured over the entire square footage of the subject area) resulting in a net decrease of over 80,000 square feet; (f) A reduction in maximum defined height from 158 feet to 146 feet at 1890 and from 185 feet to 165 feet at 1881. (g) Approval of specific site plans and elevations to be attached to the amending ordinance(s). (h) Revised commencement and completion dates as follows: for 1890 and the entire garage structure, commence in Spring 2013 and complete by end of 2014; for 1881, commence in mid 2014 and complete by end of 2015. (i) Development of the project in accordance with the City's sustainability ordinance, 4-25-3(B). (j) Ratification and acknowledgement of the affordability and job training payments totaling $200,000 previously made by the developer (R.C. King) under the 1881 Ordinance and of traffic improvement payments to be made under the 1890 Ordinance, with no further payments of similar type. (k) Any other bulk relief will be identified in connection with a revised zoning analysis. 6. The actions proposed to amend the 1881 Ordinance and the 1890 Ordinance are entirely consistent with recent City Council practice and precedent and City ordinances: (a) Procedure - The City Council (in most cases after a public hearing, but held before the City Council’s P and D Committee rather than the Plan Commission) has considered major amendments to several PD ordinances, including for 1717 Ridge (Sienna), 1700-1722 Central and previously even for 1890 Maple. (b) Increased Dwelling Units – the proposed increase in the number of dwelling units is 26, from 342 to 368, representing just over a 7% increase. For 1717 Ridge, the City Council authorized an increase of 30 dwelling units from 256 to 286, representing an almost 12% increase. For 1700-1722, the City Council authorized an increase of 29 dwelling units from 51 to 80, representing more than a 50% increase. (Note: there is no maximum number of dwelling units in the RP District). EAST\52271569.2 3 385 of 411 (c) Reduction in Parking – the proposed reduction in total residential parking spaces reduces the parking ratio to just over 1.0:1. For 1717 Ridge the residential parking ratio was established at approximately 1.25:1 and for 1700-1722 Central the residential parking ratio was established at 1.0:1. This ratio is also consistent with the recommendations of the City’s Downtown Plan. (d) Reduction in Retail – the inclusion of retail in the approved 1881 Ordinance and the 1890 Ordinance was discretionary with the developer and changed several times based on market conditions and prospects. The original amount of retail at 1890 was reduced by the City Council from over 40,000 square feet to approximately 15,500 square feet and then increased again to 19,700 square feet. (e) Combination of Structural Components – although the developer intends to construct two buildings as was conceived in the original PDs, there will be a combined parking garage and combined elements. At 1717 Ridge, the original approvals contemplated four completely separate phases/buildings; the City Council authorized the combination of Phases III and IV into a single phase/building. At 1717 Ridge, a single PD was involved; in this case, there are two PDs. The requested relief can be accomplished either as a single amendment to both PDs or as separate amendments to each of the PDs, with appropriate relief within each PD separately as may be required. EAST\52271569.2 4 386 of 411 The Apartments at Carroll Place Project Description As of September 27, 2012 The Project – The Apartments (“Apartments”) at Carroll Place is a proposed 2 tower mixed-use, luxury rental development located at 1890 Maple and 1881 Oak Street in downtown Evanston IL. The development will be constructed on 2 sites – one of which is improved with a vacant 4-story office building with the other adjacent site being vacant land. The combined parcel, which is the largest undeveloped land parcel in downtown Evanston, comprises 69,348 s.f. of land area. The Apartments is situated in the Church / Maple Street and Greenbay Road commercial shopping districts and is within walking distance to restaurants, cinemas, the Northwestern University campus and mass transit systems. The principal north/south thoroughfares are Maple Street, Greenbay Road and Ridge Avenue. The principal east/west streets are Emerson, University and Church Streets. The zoning for the entire land area is governed by two Planned Developments (“PDs”) which collectively allow for the construction of a total 342 luxury units. The proposed amended plan calls for a modest increase in the unit count to 368. A description of the required zoning relief to implement this project is attached. Each apartment will feature stainless steel appliances, hard surface counter tops, 42” cabinetry, hardwood flooring, individual HVAC systems, baths with whirlpool or soaking tubs, balconies, in- unit laundry connections, pre-wired internet access and other luxury appointments. Planned building amenities will include a 24-hour doorman, a fitness center with a year round exercise pool and yoga studio, sun / garden roof decks, a bike room / resident storage areas and other upscale amenities. The Apartments will be served by a 393-car indoor garage. Projected rents will range between $1,250 - $3,700 for studios, 1, 2 and 3 bedroom apartments and townhomes. These are market rent levels that should appeal to a wide cross section of potential new Evanston residents. The proposed plan allows for 4,340 s.f. of divisible ground floor commercial space. Construction Schedule / Traffic Impact – Construction is projected to commence for both the east tower (1890 Maple) and the entire garage in early Q2 2013. Construction of the second or west tower (1881 Oak Street) or will commence in 2014. Though the existing PD for the west tower permits the construction of an 18-story building, the developers plan to voluntarily decrease the height of this building to 16-stories. Moreover, the total FAR of the new buildings will be approximately 17%+ less than the existing, currently approved FARs (new combined FAR of 5.32 vs. existing combined FAR of 6.42). In short, the Apartments will be a new smaller more energy efficient development. The traffic impact from the Apartments will be substantially less than the currently entitled development. This lessened impact stems principally from the elimination of the curb cut and garage entry on Emerson Street; fewer garaged cars and less retail space in the development; a material change in the new buildings’ traffic patterns (i.e., all traffic will now emanate exclusively from an Oak Street entrance); and the Apartment’s location near existing robust mass transit alternatives (CTA, METRA). An updated analysis from KLOA, the project’s traffic engineers is in progress. New Taxes / Job Impacts – The estimated total cost of the Apartments is $106 million. Based on current Cook County practices and assumed State equalization factors, attorneys for the developers EAST\52271223.2 387 of 411 project new annual real estate taxes of $1.2 million at project stabilization. Sales taxes from retail uses of the 4,340 s.f. of Maple Street retail space should be in excess of $125,000 per annum. Further, discretionary spending by the 400+ new residents of Carroll Place will easily total $4.0 million per annum to local grocery stores, restaurants and other nearby businesses. Finally, the proposed development will create approximately 200 new construction jobs during its 18 – 20 month construction period with 10 – 15 permanent jobs, excluding the new jobs created in the proposed retail space. The Developer – Steven Fifield and Robert C. King have formed a joint venture as co-developers to construct and to operate this new development. Mr. Fifield is a well known Chicago and West Coast developer of high-rise office and residential projects on a national basis. Mr. Fifield’s most recent apartment development – K 2 Chicago – is the 5th tower in his planned K-Station multi-tower development on Kinzie Street in downtown Chicago (see www.fifieldcompanies.com). Mr. King has been a metropolitan Chicago real estate developer since 1981. His company – Carroll Properties – and its affiliates have developed affordable rental housing, condominium conversions, townhouse and commercial real estate projects well in excess of $100 million (see www.carrollprop.com). The King / Fifield venture will retain the existing professionals previously associated with this project. These professionals include: David Reifman, as zoning counsel; Pat Fitzgerald and Associates, as project architects; and Eric Russell, as traffic engineer from KOLA Associates. EAST\52271223.2 2 388 of 411 389 of 411 390 of 411 391 of 411 392 of 411 393 of 411 394 of 411 395 of 411 East Building GROSS FAR (TOTAL) (TOTAL) PARKING COMMON RETAIL RESIDENT UNITS PARKING FLOOR AVG AREA AREA AREA AREA AREA AREA STU 1BR JR 1BR 2BR 3BR TH TOTAL HEIGHT AREA (SF) (SF) (SF) (SF) (SF) (SF) (#) (#) (#) (#) (#) (#) (#) (#) (FT) (SF) 14,090 14,090 1,715 12,375 3 3 6 3 1 16 9.66 773 14,090 14,090 1,715 12,375 3 3 6 3 1 16 9.66 773 14,090 14,090 1,715 12,375 3 3 6 3 1 16 9.66 773 14,090 14,090 1,715 12,375 3 3 6 3 1 16 9.66 773 14,090 14,090 1,715 12,375 3 3 6 3 1 16 9.66 773 14,090 14,090 1,715 12,375 3 3 6 3 1 16 9.66 773 14,090 14,090 1,715 12,375 3 3 6 3 1 16 9.66 773 14,090 14,090 1,715 12,375 3 3 6 3 1 16 9.66 773 14,090 14,090 1,715 12,375 3 3 6 3 1 16 9.66 773 14,090 14,090 1,715 12,375 3 3 6 3 1 16 9.66 773 14,970 14,970 4,745 10,225 3 3 6 1 1 14 9.66 730 52,970 6,255 46,715 4,890 1,365 159 14.66 53,955 7,705 46,250 3,225 4,480 151 9.66 46,760 24,260 22,500 15,780 4,000 4,480 7 7 61 14.66 309,555 194,090 115,465 45,790 4,000 144,300 33 33 66 31 11 7 181 371 145.24 18% 18% 36% 17% 6% 4% 100% West Building GROSS FAR (TOTAL) (TOTAL) PARKING COMMON RETAIL RESIDENT UNITS PARKING FLOOR AVG AREA AREA AREA AREA AREA AREA STU 1BR JR 1BR 2BR 3BR TOTAL HEIGHT AREA (SF) (SF) (SF) (SF) (SF) (SF) (#)(#) (FT) (SF) 12,180 12,180 1,525 10,655 2 2 8 2 14 9.66 761 12,180 12,180 1,525 10,655 2 2 8 2 14 9.66 761 12,180 12,180 1,525 10,655 2 2 8 2 14 9.66 761 12,180 12,180 1,525 10,655 2 2 8 2 14 9.66 761 12,180 12,180 1,525 10,655 2 2 8 2 14 9.66 761 12,180 12,180 1,525 10,655 2 2 8 2 14 9.66 761 12,180 12,180 1,525 10,655 2 2 8 2 14 9.66 761 12,180 12,180 1,525 10,655 2 2 8 2 14 9.66 761 12,180 12,180 1,525 10,655 2 2 8 2 14 9.66 761 12,180 12,180 1,525 10,655 2 2 8 2 14 9.66 761 12,180 12,180 1,525 10,655 2 2 8 2 14 9.66 761 12,180 12,180 1,525 10,655 2 2 8 2 14 9.66 761 15,720 15,720 5,255 10,465 2 3 7 2 14 9.66 748 975 975 14.66 3,200 3,200 9.66 3,050 3,050 5 5 14.66 161,880 169,105 23,555 145,550 26 27 103 26 0 5 187 0 164.56 14% 14% 55% 14% 0% 3% 471,435 363,195 115,465 69,345 4,000 289,850 59 60 169 57 11 12 368 371 n/a 788 NET AREAS COUNTS STATISTICS NET AREAS COUNTS STATISTICS 396 of 411 1. 1881 Oak 2. 1890 Maple combined SITE AREA TOTAL 32,065 37,283 69,348 6/1/2006 (existing PD) 4/1/2009 (existing PD) 4/1/2009 (existing PD) DWELLING UNITS 165 177 342 PARKING SPACES 247 294 541 PARKING RATIO 1.50 1.66 1.58 RETAIL AREA 1,370 19,700 21,070 FLOOR AREA 261,650 183,805 445,455 BASE FLOOR AREA RATIO 8.16 4.93 6.42 HEIGHT 185'158'N/A 9/1/2012 (proposed PD) 9/1/2012 (proposed PD) 9/1/2012 (proposed PD) DWELLING UNITS 187 181 368 PARKING SPACES 187 182 371 PARKING RATIO 1.00 1.01 1.01 RETAIL AREA 0 4,000 4,000 FLOOR AREA 169,105 194,090 363,195 BASE FLOOR AREA RATIO 5.27 5.21 5.24 HEIGHT 164.56 145.24 N/A 397 of 411 For City Council meeting of November 26, 2012 Item PD2 Regulation of Vacation Rentals For Discussion To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Steve Griffin, Director, Community and Economic Development Department Subject: Regulation of Vacation Rentals Date: November 20, 2012 Recommendation Staff requests discussion and direction from the Planning and Development Committee regarding the regulation of vacation rentals. Attachments Memo from City’s Law Department Memorandum 398 of 411 - 1 - To: Honorable Mayor and Members of the City Council Planning & Development Committee From: W. Grant Farrar, Corporation Counsel Ken Cox, Assistant City Attorney Subject: Regulation of Vacation Rentals Date: November 19, 2012 Executive Summary We write in response to the Planning & Development Committee’s queries whether the City may ban or otherwise regulate Vacation Rentals, and what the differences are between them and Boarding Houses, Rooming Houses, B&B Establishments, and Home Occupations. A homeowner creates a Vacation Rental when he/she leaves home, be it a single-family dwelling or unit in a two-family or multi-family dwelling, and rents out his/her entire dwelling unit to a short-term tenant. In summary, the City may ban Vacation Rentals outright, or license and regulate them, as it does the other uses. Vacation Rentals differ from the other named uses in many regards, including meal service, the presence of Rooming Units, whether the operator resides therein while guests/tenants are present, and whether they may operate in single-family, two-family, and/or multi-family dwellings. City’s Power to Ban or Otherwise Regulate Vacation Rentals The City’s power to ban or otherwise regulate Vacation Rentals is best summarized by the recitals routinely included in ordinances amending the City’s Zoning Ordinance: WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt ordinances and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and Memorandum 399 of 411 - 2 - WHEREAS, it is a well-established proposition under applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1, et seq.) grants each municipality the power to establish zoning regulations; and WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 2012, as amended, (“the Zoning Ordinance”); Furthermore, the Illinois Supreme Court has stated that an ordinance is “presumed to be valid, and the… challenging party must establish by clear and convincing evidence that the ordinance, as applied, is arbitrary and unreasonable and bears no substantial relation to the public health, safety or welfare” (Tomasek v. City of Des Plaines (1976), 64 Ill.2d 172, 179-80). Given the broad home rule power, the City has banned certain uses (e.g., firearm dealers, tattoo parlors) and regulates many others through the Zoning Ordinance. The City also regulates many of those same uses in other portions of the City Code. In the case of residential uses, there are entire Chapters of Title 5 dedicated to such regulations: Chapter 8 requires registration of rental dwelling units; Chapter 3 establishes the Residential Landlord and Tenant Ordinance; Chapter 2 sets forth licensing provisions for Lodging Establishments, a blanket category that includes Boarding Houses, Rooming Houses, and other uses that offer similar accommodations. Ordinance 108-O-12 proposed adding Vacation Rentals to that category. Differences Between Vacation Rentals and Other Uses Vacation Rentals differ from the Boarding House, Rooming House, and Bed & Breakfast Establishment (“B&B”) uses as defined in City Code § 6-18-3, excerpted below (we include the definition of “Lodging Room/Rooming Unit” because it is incorporated into the definition of “Rooming House”): BOARDING HOUSE: A building or portion thereof where lodging and meals are provided to five (5) or more persons who are not members of the operator's family, and by prearrangement for definite periods of time and for compensation, whether direct or indirect. ROOMING HOUSE: A building or portion thereof containing lodging rooms that accommodate more than three (3) persons who are not members of the keeper's family, and where lodging, excluding food service, is provided for compensation, whether direct or indirect. BED & BREAKFAST ESTABLISHMENT: An owner-occupied single-family or two-family dwelling where short-term lodging and morning meals are provided for compensation. 400 of 411 - 3 - LODGING ROOM (ROOMING UNIT): A room or group of rooms forming a single habitable unit that is not physically a part of a dwelling unit or, though physically a part of a dwelling unit, is used or intended for use by a person or persons other than members of the family occupying said Dwelling Unit, and that is used or intended to be used as sleeping and living quarters, but without facilities for cooking, eating, food storage or food preparation. The following table demonstrates the differences between Vacation Rentals and the aforementioned uses. A blank indicates that the definition is silent on the matter. Use Meal Service Rooming Units Required Permissible In Single-Family Permissible In Two-Family Permissible In Multi-Family Operator- Occupied Vacation Rental x x Boarding House Rooming House x Bed & Breakfast x x City Code § 6-18-3 defines a Home Occupation as an “accessory use of a dwelling unit that is used for a gainful activity involving the provision, assembly, processing or sale of goods and/or services that is incidental and secondary to the use of a dwelling unit, but excluding the provision of shelter or lodging” (emphasis added). Given that Vacation Rentals, by definition, include the provision of shelter or lodging, they are not Home Occupations. Conclusion The City may exercise its home rule authority to ban or otherwise regulate Vacation Rentals. Staff requests direction from the Council regarding either prohibiting Vacation Rentals or regulating them. 401 of 411 For City Council meeting of November 26, 2012 Item H1 Ordinance 117-O-12: Changes to the Evanston Public Library Board Authority For Action To: Honorable Mayor and Members of the City Council Human Services Committee From: Karen Danczak Lyons, Library Director Subject: Ordinance 117-O-12, Amending the Evanston City Code to Make Certain Changes to the City of Evanston Public Library Board’s Authority Date: November 5, 2012 Recommended Action: Consideration and approval of Ordinance 117-O-12. This ordinance was approved by the Human Services Committee on November 5, 2012. This ordinance was introduced at the November 12, 2012 City Council meeting. Funding Source: N/A Summary: 117-O-12 is an ordinance that provides the Library Director, under direction of the Library Board the authority to hire, fix compensation and remove employees from the library staff. This ordinance grants the Library Board with the authority to enter into contracts for library services. The authorities granted mirror those stipulated in Illinois Library Laws. Legislative History: A companion ordinance transferring authority to hire the Library Director to the Evanston Public Library Board was approved earlier this year. Attachments: Ordinance 117-O-12 Memorandum 402 of 411 10/1/2012 117-O-12 AN ORDINANCE Amending the Evanston City Code to Make Certain Changes to the City of Evanston Public Library Board’s Authority WHEREAS, the City of Evanston, Cook County, Illinois, (the “City”) is a home rule unit of government under the Illinois Constitution of 1970; and WHEREAS, the City considered, in consultation and cooperation with the Evanston Public Library Board, certain amendments to the Evanston City Code of 2012, as amended (“City Code”), to conform certain Code provisions to the Act; and WHEREAS, the Evanston Public Library Board concurs in finding that the code amendments set forth below are appropriate, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Title 7, Chapter 14 of the City Code is hereby further amended by the enactment of a new Section 6 thereof, to read as follows: 7-14-6: EMPLOYEES; CONTRACTS: The Library Director shall have the authority to hire employees for the Library, fix their compensation, and to remove such employees, subject to the approval of the Library Board. The Library Board shall have the authority to contract with any public or private corporation or entity for the purpose of providing or receiving library service. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. 403 of 411 117-O-12 ~2~ SECTION 4: If any provision of this Ordinance 117-O-12 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2012 Adopted:___________________, 2012 Approved: _________________________, 2012 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 404 of 411 For City Council Meeting of November 26, 2012 Item H2 Ordinance 111-O-12: Establishing the Americans with Disabilities Act Advisory Board For Action To: Honorable Mayor and Members of the City Council Members of the Human Services Committee From: Douglas J. Gaynor, Director, Parks, Recreation & Community Services Myra Gorman CTRS, Senior Program Coordinator Subject: Ordinance 111-O-12 Establishing the Americans with Disabilities Act Advisory Board Date: November 13, 2012 Recommended Action: Staff recommends approval of Ordinance 111-O-12 Establishing an Americans with Disabilities Act Advisory Board to assist the City of Evanston with prioritizing ADA issues and infrastructure improvements. This ordinance was introduced at the November 12, 2012 City Council meeting. Funding Source: No City funding is necessary. Summary: On September 24, 2012 City Council adopted the ADA Self-Evaluation and Transition Plan Update for Fiscal Year 2012 and approved the recommendation to create an ADA Advisory Board to assist the City of Evanston with prioritizing ADA issues and infrastructure improvements. The creation of a City of Evanston ADA Advisory Board was recommended in order to bring individuals from across the community, representing various disciplines and interests, together to aid the City in its ongoing commitment to make the City and its programs, services, and activities accessible to all individuals, including individuals with disabilities. The ADA Advisory Board will provide input and recommendations to the City regarding ADA issues and compliance, and will assist with the production of future ADA Self-Evaluation and Transition Plan Updates. The recommended composition of the ADA Advisory Board is as follows: Commission on Aging representative Human Relations Commission representative Memorandum 405 of 411 Plan Commission representative Parks and Recreation Board representative Library Board representative Four at large members who shall be appointed by the mayor with the approval of the City Council Staff Liaison The Board will meet twice yearly to: 1) review, prioritize and advise on ADA projects and 2) to evaluate on projects that have been completed. Every three years the group will have an opportunity to participate in the development of the self-evaluation and the transition plan update. Legislative History: The proposed Ordinance was approved by the Human Services Committee on November 5, 2012 and introduced to the full City Council on November 12, 2012. Attachments: Ordinance 111-O-12 Establishing the Americans with Disabilities Act Advisory Board 406 of 411 9/12/2012 111-O-12 AN ORDINANCE Establishing the Americans with Disabilities Act Advisory Board WHEREAS, the City of Evanston (“City”) Department of Parks, Recreation and Community Services (“the Department”) prepared the Americans with Disabilities Act (“ADA”) Self-Evaluation and Transition Plan Update for Fiscal Year 2012 (“the Evaluation and Plan”); and WHEREAS, in preparing the Evaluation and Plan, the Department gathered information from various other City departments relating to accessibility, and programs and services available to people with disabilities; and WHEREAS, one of the purposes of the Evaluation and Plan is to affirm the City’s ongoing commitment to the development and maintenance of programs, services, policies and facilities that are accessible to, and inclusive of, all citizens, including citizens with disabilities; and WHEREAS, the Evaluation and Plan were presented to the Human Services Committee of the City Council on September 5, 2012; and WHEREAS, in addition to recommending adoption of the Evaluation and Plan, City staff recommended creation of an advisory board to bring individuals from across the community, representing various disciplines and interests, together to aid the City in its ongoing commitment to accessibility and inclusion, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: 407 of 411 111-O-12 ~2~ SECTION 1: Title 2 of the Evanston City Code of 2012, as amended (the “City Code”), is hereby further amended by enacting a new Chapter 12 thereof, to read as follows: CHAPTER 12 – ADA ADVISORY BOARD 2-12-1: ESTABLISHMENT: There is hereby established the Americans with Disabilities Act (“ADA”) Advisory Board, hereafter called the ADA Advisory Board. Said Board shall consist of nine (9) members appointed by the Mayor with the advice and consent of the City Council, provided that four (4) members shall be appointed from the community at large, and one (1) member or representative from each of the following five (5) commissions or boards shall be appointed: Commission on Aging; Human Relations Commission; Plan Commission; Parks and Recreation Board; and Library Board. In making such appointments, the Mayor shall consider knowledge and familiarity with needs and issues concerning people with disabilities, practical experience in Evanston and elsewhere serving or assisting people with disabilities, practical experience in dealing with the sources of assistance for and resources available to people with disabilities, and knowledge and familiarity with the ADA and similar laws and regulations. Associate members may be added to the Board as necessary. 2-12-2: PURPOSE: It is hereby found and declared by the City Council that in order to protect and promote the public health, safety, and welfare of all citizens, it is necessary to provide for an organizational structure to aid and advise the City in pursuing its ongoing commitment to make the City and its programs, services, and activities accessible to all individuals, including individuals with disabilities. It is further found that to pursue and achieve that commitment, there should be an advisory board so that citizens and groups can bring forth, discuss, and offer recommendations regarding accessibility and ADA-related issues, and assist the City with the production of ADA Self-Evaluation and Transition Plan Updates. 2-12-3: ORGANIZATION: The Board shall select from its membership a Chair and Vice Chair on an annual basis. Such selection shall occur at the first meeting of the calendar year. Persons so selected shall serve for terms of one (1) year and may be reelected. The Board shall adopt rules for the conduct of its meetings and keep written minutes. All Board meetings shall be held in accord with the Illinois Open Meetings Act (5 ILCS 120/1 et seq., as amended) and all records kept in accord with the Illinois Freedom of Information Act (5 ILCS 140/1 et seq., as amended). The Board shall meet twice a year and at the call of the Chair and at such other times as may be provided by its rules. Five (5) members shall constitute a quorum. No meetings shall be conducted and no actions shall be taken 408 of 411 111-O-12 ~3~ without a quorum present, except as provided in Section 4 of this Chapter. The Board shall have the right to establish Subcommittees and provide for their operation. The members of the Board shall serve without compensation. 2-12-4: SUBCOMMITTEES: The Board may establish such Subcommittees as are necessary for the effective operation, to meet in accordance with the adopted rules and regulations. 2-12-5: POWERS AND DUTIES: In carrying out its responsibilities and in meeting the purposes of this Chapter, the Board shall set priorities related to issues affecting citizens with disabilities. The Board shall have the following specific powers and duties: (A) To be concerned with all matters of accessibility in the City; (B) To provide input and recommendations to the City regarding issues of accessibility and ADA compliance; (C) To assist the City in the production of ADA Self-Evaluation and Transition Plan Updates; (D) To comment, through the appropriate City Council standing committee, on issues of accessibility and issues of ADA-related programs, services, or compliance before the City Council; (E) To communicate with, and act as a resource to, other communities or agencies regarding ADA-related programs, services, or compliance; (F) To receive citizen input on accessibility issues; (H) To make appropriate recommendations to advance accessibility and inclusion in the City; and (I) To receive information regarding City services and programs for citizens with disabilities and accessibility and inclusion efforts undertaken by the City, and to make recommendations or suggestions for changes in direction. 2-12-6: STAFF: The Board shall, on a regular basis, advise the City Manager of its needs for staff assistance, and it shall be the responsibility of the City Manager to provide such assistance to the Commission in accordance with budget approval. 409 of 411 111-O-12 ~4~ 2-12-7: PERIODIC REVIEW OF ACCOMPLISHMENTS: The Board shall prepare an action report and present said report to the City Council through the Human Services Committee at the time of the biennial review. These action reports shall contain: (A) Accomplishments of the Board; (B) Future goals of the Board including any change in functions or goals of the Board; (C) Proposed programs of the Board for the following twelve (12)-month period; and (D) Staff needs. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2012 Adopted:___________________, 2012 Approved: __________________________, 2012 _______________________________ Elizabeth B. Tisdahl, Mayor 410 of 411 111-O-12 ~5~ Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 411 of 411