The URL can be used to link to this page

Home My WebLink About11.12.12 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, November 12, 2012 Administration & Public Works (A&PW) Committee meets at 5:45 p.m. Planning & Development (P&D) Committee meets at 7:15 pm City Council meeting convenes immediately after the conclusion of the P&D Committee meeting ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Grover (II) Public Hearing Chicago Main Tax Increment Financing District (III) Mayor Public Announcements (IV) City Manager Public Announcements Downtown Evanston Holiday Bash Holiday Trash Collections (V) Communications: City Clerk (VI) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (VII) Special Orders of Business (SP1) Robert Crown Update (VIII) Consent Agenda: Alderman Rainey 1 of 635 City Council Agenda November 12, 2012 Page 2 of 8 11/8/2012 3:55 PM (IX) Report of the Standing Committees Administration & Public Works - Alderman Grover Planning & Development - Alderman Fiske Human Services - Alderman Holmes (X) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (XI) Executive Session (XII) Adjournment SPECIAL ORDERS OF BUSINESS (SP1) Selection of Final Project Teams to Negotiate Design, Build, Finance and Operate an Ice Arena and Community Center within Crown Park The Crown Park Community Center Evaluation Committee recommends that the City Council direct the City Manager to initiate negotiations with two prequalified respondents, Crown Park Community Partnership (William Blair) and McCaffery Evanston Recreation LLC (McCaffery Interests), in order to obtain a best and final offer to Design, Build, Finance and Operate an Ice Rink and Community Center within Crown Park. For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of October 22, 2012 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 10/21/12 $2,600,475.68 (A2) City of Evanston Bills FY2012 11/13/12 $5,689,801.77 Credit Card Activity through September 30, 2012 $ 116,292.41 (A3.1) Approval of Contract with Wiss, Janney, Elstner Associates, Inc. for Professional Consulting Services for the 2013 Sherman Plaza Façade Repairs (RFP 12-163) Staff recommends that City Council authorize the City Manager to execute a contract for the 2013 Sherman Plaza Façade Repairs with Wiss, Janney, Elstner Associates, Inc. (330 Pfingsten Road, Northbrook, IL) at a total cost of $42,400. Funding is provided by the FY2012 Capital Improvement Program Project #416138 with a budget of $800,000. For Action 2 of 635 City Council Agenda November 12, 2012 Page 3 of 8 11/8/2012 3:55 PM (A3.2) Approval of Contracts with Smith Maintenance Company and Total Building Services for Janitorial Services at Lorraine H. Morton Civic Center, Evanston Service Center, Main Library, Police Headquarters, and Police Outpost (RFP 12-171) Staff recommends City Council authorize the City Manager to execute contracts for Janitorial Services with Smith Maintenance Company (205 W. Randolph Street, Suite 925, Chicago, IL) in the annual amount of $114,384.17 for services at the Civic Center, Service Center, Police Headquarters, Fire Headquarters and Police Outpost, and with Total Building Services (340 Bennett Road, Elk Grove Village, IL) in the annual amount of $85,920 for services at the Main Library. Funding is provided by each facility’s approved operating budget. For Action (A3.3) Approval of Contract Extension with Third Millennium Associates, Inc. for City Vehicle Sticker and Pet License Print, Mail and Fulfillment Services Staff recommends City Council authorize the City Manager to sign a contract extension for City Vehicle Sticker and Pet License print, mail and fulfillment services with Third Millennium Associates, Inc. (4200 Cantera Drive, Suite 105, Warrenville, IL) in the amount of $48,042.54. Funding is provided by Finance Division Account 1910.65045. For Action (A3.4) Approval of Contracts for Snow Towing Operations Staff recommends approval of award of contract(s) for Snow Towing Services in an amount not to exceed $75,000, which is the estimated total for the 2012-2013 snow season. Funding is provided by General Fund Account 2680.62451, Towing and Booting Contracts. For Action (A3.5) Approval of Contract with Municipal Code Corporation MCCInnovations for Document Management Software, Installation and Maintenance Services (RFP 12-111) Staff recommends City Council authorize the City Manager to execute a contract for the installation of document management software with Municipal Code Corporation MCCInnovations (1700 Capital Circle SW, Tallahassee, FL) in the amount of $83,122.50. Funding is provided by the Federal Cook County Fiscal Year 2009 Justice Assistance Stimulus Grant/Cook County Funding for Technology Improvement in the amount of $69,405, and $13,717.50 from Account 1932.62320 Computer License and Support. For Action 3 of 635 City Council Agenda November 12, 2012 Page 4 of 8 11/8/2012 3:55 PM (A4) Resolution 78-R-12 Authorizing the City Manager to Execute a Single Source Professional Design Build Service Agreement with Electrical Resource Management, Inc. for Sherman Plaza Parking Garage Lighting Improvements Staff recommends that City Council approve Resolution 78-R-12 authorizing the City Manager to execute a single source professional design build service agreement to complete lighting improvements at the Sherman Plaza Parking Garage with Electrical Resource Management, Inc. (703 Childs Street, Wheaton, IL) in the amount of $451,665. Funding will be initially provided by Parking Fund Account 700506.65515, and reimbursed by the Illinois Department of Commerce and Economic Opportunity. For Action (A5) Resolution 79-R-12 Authorizing the City Manager to Execute the Right-of- Way Lease Agreement with VFJ Enterprises, Inc. d/b/a Chicago’s Home of Chicken and Waffles Staff recommends that City Council adopt Resolution 79-R-12 authorizing the City Manager to execute a right-of-way lease agreement with VFJ Enterprises, Inc, d/b/a Chicago’s Home of Chicken and Waffles (2424 Dempster Street, Evanston, IL). The lease is for an initial term of five (5) years for 39 parking spaces and the drive aisle on McDaniel Avenue in the public right-of-way for $11,070 annually. For Action (A6) Resolution 80-R-12, Authorizing the Service Center Apartment Lease Agreement Staff recommends that Council approve Resolution 80-R-12 authorizing the City Manager to sign a lease for the one bedroom apartment on the second floor of the Service Center, 2020 Asbury Avenue, with Mr. Homayoon Pirooz from November 26, 2012 through November 26, 2013. For Action (A7) Ordinance 62-O-12; Amending the City Code and the Civil Service Commission Rules Staff requests consideration of Ordinance 62-O-12, which amends Title 2, Chapter 3 of the City Code to address state law amendments to the Fire Department hiring process, expands the number and role of the commissioners in the hiring process for new police officers and firefighters, and addresses changes in the hiring practices within the Division of Human Resources. This ordinance was introduced at the October 22, 2012 City Council meeting. For Action 4 of 635 City Council Agenda November 12, 2012 Page 5 of 8 11/8/2012 3:55 PM (A8) Ordinance 116-O-12, to Add “Drive” as an Available Street Designation Staff recommends adoption of Ordinance 116-O-12 which amends Section 7-2-3 of the Evanston City Code of 2012, as amended, (the “Code”) to include “drive” as an available street designation. This ordinance was introduced at the October 22, 2012 City Council meeting. For Action (A9) Ordinance 126-O-12, Amending Ordinance 28-O-11 Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Water Pollution Control Loan Program Staff recommends approval of Ordinance 126-O-12 modifying previously adopted Ordinance 28-O-11 that authorized the City to borrow funds from the Illinois Environmental Protection Agency Water Pollution Control Loan Program for the construction of the Large Diameter Sewer Rehabilitation Phase I project. This ordinance was introduced at the October 22, 2012 City Council meeting. For Action (A10) Ordinance 122-O-12; Increasing the Number of Class Y Liquor Licenses Permitting Issuance to Wine Goddess, LLC Staff recommends adoption of Ordinance 122-O-12, which amends Subsection 3-4-6-(Y) of the Evanston City Code of 2012 (“City Code”), as amended, to increase the number of Class Y liquor licenses from two to three to permit issuance to Wine Goddess, LLC, 702 Main Street. This ordinance was introduced at the October 22, 2012 City Council meeting. For Action (A11) Ordinance 128-O-12: Visitors Center Fire Lane Construction Project Agreement and Lease Agreement with Northwestern University Staff requests consideration of Ordinance 128-O-12, authorizing the City Manager to negotiate and execute a Project Agreement and a Lease Agreement with Northwestern University for City-owned property located at the northeast corner of Sheridan Road and Campus Drive. This ordinance was introduced at the October 22, 2012 City Council meeting. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Approval of a First-time Application for a Sidewalk Café (SWC) for Pret A Manger (1701 Sherman Ave.) The Site Plan and Appearance Review Committee (SPAARC) and City staff recommend consideration for approval of a first-time application for a sidewalk café (SWC) permit for Pret A Manger, a Type 2 Restaurant located at 1701 Sherman Ave. For Action 5 of 635 City Council Agenda November 12, 2012 Page 6 of 8 11/8/2012 3:55 PM (P2) Ordinance 95-O-12, Amending the Special Use for a Sheltered/Skilled Care Home at 2520 Gross Point Road in the C2 Zoning District (Alden Estates) Staff recommends the adoption of proposed Ordinance 95-O-12 that was requested by Alden Estates to permit greater flexibility in the management of the 99 beds within their facility. For Introduction (P3) Ordinance 69-O-12 Amending the Zoning Ordinance to Remove the Prohibition on Drive-Through as a Special Use on the Property Located at 2628 Gross Point Road (Chase Bank) Evanston Plan Commission and staff recommend that the City Council approve Ordinance 69-O-12 to amend the Zoning Ordinance of the Central Street Overlay District (oCSC) Subarea 6, to allow consideration of a Chase Bank drive-through as a special use only on the parcel at 2628 Gross Point Road. This ordinance was introduced at the October 22, 2012 City Council meeting. For Action (P4) Ordinance 119-O-12 Amending the Approved Planned Development at 635 Chicago Avenue (Walgreens) City staff recommends the adoption of Ordinance 119-O-12, amending the Planned Development as granted in Ordinance 36-O-12 adopted May 14, 2012 by the Evanston City Council for the development of a new Walgreens at 635 Chicago Avenue. This ordinance was introduced at the October 22, 2012 City Council meeting. For Action (P5) Ordinance 120-O-12, Granting a Special Use for Northwestern University Scoreboards at 2250 Sheridan Road Zoning Board of Appeals, Sign Review and Appeals Board, and City staff recommend the adoption of Ordinance 120-O-12 granting a special use permit for scoreboards at 2250 Sheridan Road. The applicant has complied with all zoning requirements and meets all of the standards of a Special Use for the T2 District. This ordinance was introduced at the October 22, 2012 City Council meeting. For Action (P6) Ordinance 121-O-12, Granting a Special Use for a Type 2 Restaurant at 843 Dodge Avenue (The Famous Burrito) Zoning Board of Appeals and City staff recommend the adoption of Ordinance 121-O-12 granting a special use permit for the operation of a Type 2 Restaurant at 843 Dodge Avenue. The applicant plans to open The Famous Burrito, an owner-operated eat-in and takeout restaurant on the southeast corner of Dodge Avenue and Main Street. This ordinance was introduced at the October 22, 2012 City Council meeting. For Action 6 of 635 City Council Agenda November 12, 2012 Page 7 of 8 11/8/2012 3:55 PM HUMAN SERVICES (H1) Township of Evanston October 2012 Bills Township of Evanston Supervisor recommends that City Council approve the Township of Evanston bills, payroll, and medical payments for the month of October 2012 in the amount of $180,038.92. Funding is provided by the Township budget. For Action (H2) Ordinance 117-O-12, Amending the Evanston City Code to Make Certain Changes to the Evanston Public Library Board’s Authority Human Services Committee and staff recommend consideration and approval of Ordinance 117-O-12. This ordinance was approved by the Human Services Committee on November 5, 2012. For Action (H3) Ordinance 111-O-12, Establishing the Americans with Disabilities Act Advisory Board Human Services Committee and staff recommend approval of Ordinance 111-O- 12 establishing the Americans with Disabilities Act Advisory Board to assist the City of Evanston with prioritizing ADA issues and infrastructure improvements. This ordinance was approved by the Human Services Committee on November 5, 2012. For Introduction HOUSING & COMMUNITY DEVELOPMENT ACT COMMITTEE (O1) Resolution 76-R-12, Reallocating Unspent 2009, 2010 and 2011 CDBG Funds The Housing and Community Development Act Committee and staff recommend approval of Resolution 76-R-12 amending the 2009, 2010 and 2011 Community Development Block Grant (CDBG) programs and authorizing the reallocation of $33,100 in unexpended funds to the City’s 2013 CDBG program. For Action 7 of 635 City Council Agenda November 12, 2012 Page 8 of 8 11/8/2012 3:55 PM (O2) Resolution 75-R-12, Approving the 2013 One Year Action Plan The Housing and Community Development Act Committee and staff recommend adoption of Resolution 75-R-12 approving the One Year Action Plan for FY 2013 and the estimated FY 2013 Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Solutions Grant (ESG) funds totaling $1,908,900. Funding is provided by the City’s estimated CDBG, HOME and ESG entitlement grants; unspent CDBG funds from prior years; CDBG and HOME program income; and required matching funds for HOME and ESG from other public and private sources. Total estimated funding is $2,508,200. For Action MEETINGS SCHEDULED THROUGH NOVEMBER 2012 Upcoming Aldermanic Committee Meetings: Tue, Nov 13 7:00 PM Optional City Council Budget Meeting Thur, Nov 15 CANCELLED Emergency Telephone System Board Thur, Nov 15 7:00 PM Housing Commission Mon, Nov 19 7:00 PM City Council Tue, Nov 20 7:30 PM Housing & Community Development Act Committee Wed, Nov 21 6:00 PM MWEBE Development Committee Mon, Nov 26 5:45 PM A/PW, P&D, City Council Wed, Nov 28 6:00 PM Transportation/Parking Committee Wed, Nov 28 7:30 PM Economic Development Committee Order and agenda items are subject to change. Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 8 of 635 To: Honorable Mayor and Members of the City Council From: Steve Griffin, Director Community and Economic Development Johanna Nyden, Economic Development Coordinator Subject: Main/Chicago TIF District – Public Hearing Date: November 5, 2012 Background The City of Evanston is required by state statute (Tax Increment Allocation Redevelopment Act - 65 ILCS 5/11-74.4.1) to convene a public hearing for the proposed Main/Chicago TIF District prior to consideration of adoption of the ordinances designating the proposed TIF district. The public hearing is designed to allow for public comment on the draft TIF plan filed with City Clerk, and attached for your reference. No action is required of the City Council at this public hearing. The first opportunity to consider adoption of the TIF designation ordinances will be at the City Council meeting on November 26, 2012. As discussed in the attached draft Redevelopment Plan, the creation of a TIF district provides a tool for both the City and the property owners within the district to redevelop and improve key vacant parcels, invest in deteriorating infrastructure, and maintain the overall commercial district in the Main Street and Chicago Avenue area. A significant focus of this TIF district is the redevelopment of the vacant parcel located at the southeast corner of Main Street and Chicago into a mixed-use office building. The designation of the TIF district will provide a tool that the City will be able to utilize in order to ensure that the site is developed to its highest and best use as a mixed-use retail/office building. Over the life of the district, funds will also be available to fund improvements to deteriorating water and sewer infrastructure, enhancements to the CTA and Metra rails and stations, as well as streetscape improvements. As required by state statue, the Joint Review Board met on October 2, 2012 to review and consider this proposed District. The JRB unanimously approved the non-binding advisory recommendation to the City Council to designate the Chicago/Main TIF district. In addition to the mandatory order of business (i.e. nominating the chairperson of the JRB (Alderman Jane Grover), the public member (John Szostek); and the presentation of JRB procedures, the consultants and staff presented the economic challenges driving the need for the TIF district. Highlighted during the discussion was the condition of the infrastructure in the area and the impact it has on supporting existing businesses and encouraging new businesses. Memorandum For City Council meeting of November 12, 2012 Item II Public Hearing for Chicago/Main Tax Increment Finance District 9 of 635 Page 2 of 3 Finally, the consultant reviewed the next steps in the process which included the public hearing notices published for the November 12, 2012 public hearing, and the scheduled consideration and adoption of the ordinance (pending City Council review and public comments) on November 26, 2012 and December 10, 2012 respectively. Summary Kane McKenna and Associates studied the proposed TIF district to determine its qualifications under the Tax Increment Allocation Redevelopment Act. It was determined that the area as a whole qualifies as a TIF district under the Act as a “conservation area.” This is based on the findings that six or more of the thirteen factors set forth in the TIF act are present in the area, including: 1) obsolescence; 2) inadequate utilities; 3) lack of community planning; 4) deleterious layout; 5) lagging EAV and 6) deterioration. Specific examples of these factors include infrastructure that is over 100 years old constructed of obsolete materials (brick and clay tile) that carries an increased risk of failure; challenging and ingress and egress access for vehicles seeking to access various properties in the area; a general lack of community planning, exhibited by overcrowded parcels, a lack of parking and challenging traffic circulation patterns. If not for the designation of a TIF district and the ability to use TIF financing, improvement would likely not occur in a coordinated and comprehensive manner. The use of TIF financing could address these factors The proposed TIF budget is $25 million based on a Base EAV of $11.4 million and a projected EAV upon redevelopment of approximately $30 million to $35 million. The proposed budget does not obligate the City to expend that amount, nor obligate the funds to any particular property owner. The budget represents the aggregate 23 year budget – not an annual budget. The budget is summarized in the table that follows: Program/Improvements Estimated Costs Land Acquisition, Assembly, Relocation $2,500,000 Site Prep, Remediation, Demolition, Site Grading $2,500,000 Utility Improvements $6,000,000 Rehabilitation of Existing Public and Private Structures; Taxing District Capital Improvements $5,500,000 Public Facilities (Inc. Parking and Streetscaping) $4,500,000 Interest Costs Pursuant to the Act $2,000,000 Professional Service Costs $1,000,000 Job Training $500,000 Statutory School District Payments $500,000 TOTAL ESTIMATED TIF BUDGET $25,000,000 10 of 635 Page 3 of 3 The proposed budget accommodates potential immediate development requirements but also includes categories that could address the long term future of the property as market conditions change. Examples include land acquisition, environmental remediation, planning, and engineering. The overall budget cannot be exceeded, but the line-items in the budget are flexible. Because of the 23 year outlook, it is challenging to estimate or predict with precision. Finally, the budget expenditures are subject to: city approvals; determination of appropriateness of costs; special TIF audit; and annual JRB review. Staff is currently working with Alderman Don Wilson, Alderman Melissa Wynne, and Alderman Coleen Burrus to initiate a neighborhood planning process for the Main Street corridor from Ridge Avenue to Hinman Avenue in order to identify the best ways to utilize the TIF district to enhance this key south Evanston neighborhood. To support these planning efforts, staff has compiled a draft plan for implementation of the redevelopment of the area within the TIF District. This document will serve as a guide for implementation of redevelopment plans for the next decade. It outlines key needs for new infrastructure, opportunities for transit connectivity, open space, and development of underutilized or vacant parcels. Similar to the City’s Capital Improvement Plan, this document can routinely be updated to address the changing needs and priorities of this district. The draft plan also includes a preliminary budget that can be amended over time to reflect the changing needs on a monetary basis. The next step in the process is to introduce the TIF ordinance 14 to 90 days after the close of the public hearing. The first opportunity to introduce and adopt the ordinances is at the City Council meeting November 26, 2012. Legislative History: October 2, 2012 and the Joint Review Board unanimously approved an advisory, non- binding recommendation to the City Council to adopt a resolution designating the Chicago/Main Redevelopment Plan and Redevelopment Project. Attachments: Public Hearing Agenda Proposed TIF District Map Chicago/Main Draft TIF Plan TIF Implementation Plan for Chicago/Main Business District 11 of 635 Order & Agenda Items are subject to change. Information about the BCC Name is available at: www.cityofevanston.org/government/boards-commissions. Questions can be directed to Johanna Nyden 847-448-8014 The City of Evanston is committed to making all public meetings accessible to persons with disabilities. Any citizen needing mobility or communications access assistance should contact the Facilities Management Office at 847-866-2916 (Voice) or 847-448-8064 (TYY). PUBLIC NOTICE OF A MEETING Public Hearing Proposed Main/Chicago Tax Increment Finance District Monday, November 12, 2012, 7:15 PM Lorraine H. Morton Civic Center, 2100 Ridge Avenue, City Council Chambers AGENDA I. Open Public Hearing II. Summary of Public Notices and Conformance to TIF Act III. Report of Joint Review Board IV. Introduction of Written Comments V. TIF Overview; Summary of TIF Plan VI. Public Comments and Discussion VII. Close of Public Hearing 12 of 635 Proposed Chicago/Main TIF The City of Evanston Continues North to Dempster Street Continues South to Oakton Street Main StreetMain Street Lee StreetLee Street Greenleaf StreetGreenleaf Street Kedzie StreetKedzie Street Madison StreetMadison Street Monroe StreetMonroe Street Chicago AvenueChicago AvenueHinman AvenueHinman AvenueCuster AvenueCuster AvenueSherman AvenueSherman AvenueElmwood AvenueElmwood AvenueN 13 of 635 14 of 635 15 of 635 16 of 635 17 of 635 18 of 635 19 of 635 20 of 635 21 of 635 22 of 635 23 of 635 24 of 635 25 of 635 26 of 635 27 of 635 28 of 635 29 of 635 30 of 635 31 of 635 32 of 635 33 of 635 34 of 635 35 of 635 36 of 635 37 of 635 38 of 635 39 of 635 40 of 635 41 of 635 42 of 635 43 of 635 44 of 635 45 of 635 46 of 635 47 of 635 48 of 635 49 of 635 50 of 635 51 of 635 52 of 635 53 of 635 54 of 635 55 of 635 56 of 635 57 of 635 58 of 635 59 of 635 60 of 635 61 of 635 62 of 635 63 of 635 64 of 635 65 of 635 66 of 635 67 of 635 68 of 635 69 of 635 70 of 635 71 of 635 72 of 635 DRAFT Redevelopment Implementation Plan for Evanston’s Main Street/Chicago Avenue’s Business District August 2012 73 of 635 Executive Summary: This document serves as a guide to the implementation of the proposed Chicago/Main Tax Increment Financing (TIF) District. This “Redevelopment Implementation Plan” connects the proposed budget to the Chicago/Main TIF to proposed projects within the Chicago/Main Business District. The projects outlined in this document are conceived to be implemented within the first five to ten years of the creation of the district. Over the past twenty years, the City of Evanston has invested heavily in Downtown Evanston and made it a regional destination for the Chicagoland area. In recent years focus has moved to targeted investment in Evanston’s neighborhood business districts. The Chicago/Main TIF District serves as a catalyst to make targeted reinvestment in the business, pedestrian, and transit assets of this area. The Chicago/Main business district is poised to capture new investment and redevelopment activity. Like Downtown Evanston, this area includes both Metra and CTA transit stations. The strong transit connectivity lends itself to support not just retail and residential uses, but also office uses. This plan outlines four major areas of potential new investment through the TIF District. These include: 1) Transit-Oriented Development; 2) Public Infrastructure (roads, sewer, water); 3) Open Space; and 4) Private Development. This document is to serve as a guide for how funds from the Chicago/Main TIF should be spent over the next decade. The proposed budget for the TIF District is $25,000,000 for projects over the course of a 23-year period. The Budget from the Chicago/Main TIF Redevelopment Plan: Program/Improvements Estimated Costs Land Acquisition, Assembly, Relocation $2,500,000 Site Prep, Remediation, Demolition, Site Grading $2,500,000 Utility Improvements $6,000,000 Rehabilitation of Existing Public and Private Structures ; Taxing District Capital Improvements $5,500,000 Public Facilities (Inc. Parking and Streetscaping) $4,500,000 Interest Costs Pursuant to the Act $2,000,000 Professional Service Costs $1,000,000 Job Training $500,000 Statutory School District Payments $500,000 TOTAL ESTIMATED TIF BUDGET $25,000,000 74 of 635 Transit-Oriented Investment Background: This area is one of the most transit-rich parts of Evanston, if not the region. The regional commuter rail line, Metra, has a stop along the Union Pacific North Line, just south of Main Street. This rail line runs from Kenosha, Wisconsin to the downtown Chicago terminus station at Ogilvie Transportation Center. The line includes 26 stations between the two ends of the line. According to estimates provided by the Regional Transportation Authority (RTA), the Union Pacific North Line saw an average of 28,277 boardings (passengers boarding a train bound in either direction) on this line each weekday. The Main Street station saw approximately 869 average weekday boardings, a figure that puts it in the top ten of highest train boardings on this route. The CTA transit station, located at 836 Chicago Avenue, is served by the CTA’s Purple Line. During rush hour travel, the Purple line travels to Chicago’s “Loop” stopping at major downtown and northside destinations. During off-peak hours, the line travels between the Wilmette terminus at Linden to Howard Street. In 2009, the average weekday ridership in both north and south directions was 1,196 passengers per day. In early 2012, the Regional Transportation Authority recognized that the Chicago/Main area possesses a unique asset in transit opportunities and awarded the City of Evanston a grant for planning work associated with a study to identify future station improvements, improved cross platform connectivity, as well a future land use recommendations. Potential TIF Funding Sources Available: Within the proposed TIF Budget, applicable activities associated with Transit-Oriented Investment could be associated with these defined Programs/Improvements: Utility Improvements ($6,000,000) Public Facilities ($4,500,000) Professional Service Costs ($1,000,000) In total, there is approximately up to $11,500,000 available within the TIF budget for activities or projects that could be associated with enhancing the CTA and Metra stations and the environs. It is noteworthy to highlight that other activities identified within this document could also be eligible for these budget items as well. The development of a final budget for this document will ensure that all expenditures and available funds are accounted for. Recommended Action: The study is expected to commence late 2012, early 2013 and will take approximately 9 to 12 months to complete. Following the completion of this study, staff recommends that an implementation schedule be developed for the recommendations and proposed transit improvements. This implementation schedule should include budget, and a clear list of priorities for implementation. Additionally, it should include recommendations for immediate improvements to the area (improved pedestrian amenities, bicycle racks, and signage) as well as identify longer term projects. Subsequent to development of the implementation schedule, this document should be adjusted to include changes and budget. 75 of 635 Public Infrastructure Background: Several infrastructure projects have been identified within the Chicago/Main TIF District that could be incorporated into the annual City Capital Improvement Plan. The available funds from the Chicago/Main TIF District will serve as a funding source for coming fiscal years to pay for these necessary improvements. The sewer and water infrastructure in the vicinity of Chicago Avenue and Main Street is in most cases 100 years of age or older. While the area does not have a history of water main or sewer failures, the age of infrastructure carries an increased risk of failure. Staff estimates that improvements and projects to update the water mains and relief sewers is approximately $2,840,000. An attached memorandum from David Stoneback discusses these projects in further detail. The table below highlights the recommended projects: Potential Sewer/Water Capital Improvement Projects in the Chicago/Main TIF District Project Description Estimated Costs Chicago Avenue Water Main Replacement $670,000 Custer Avenue Water Main Replacement $210,000 Sherman Avenue Water Main Replacement $675,000 Main Street Water Main Replacement $780,000 Washington Street Water Main Replacement $145,000 Custer Avenue Relief Sewer Extension $140,000 Small Diameter Sewer Rehabilitation $220,000 Total $2,840,000 Potential Streetscape/Roadway Capital Improvement Projects in the Chicago/Main TIF District Project Description Estimated Costs Main Street Streetscape $1,680,000 Chicago Avenue Streetscape $260,000 Street Light Improvements $1,500,000 Main Street, Chicago Avenue, Custer Avenue, and Washington Street Resurfacing $1,500,000 Alley Paving Projects $900,000 Total $4,340,000 Potential TIF Funding Sources Available: Within the proposed TIF Budget, applicable activities associated with Public Infrastructure could be associated with these defined Programs/Improvements: Utility Improvements ($6,000,000) Public Facilities ($4,500,000) Professional Service Costs ($1,000,000) In total, there is approximately up to $11,500,000 available within the budget for activities or projects associated with repair and improvement of infrastructure within the district. It is noteworthy to highlight that other activities identified within this document 76 of 635 could also be eligible for these budget items as well. The development of a final budget for this document will ensure that all expenditures and available funds are accounted for. Recommended Action: Incorporate the proposed projects outlined in this section into the City of Evanston’s CIP within five years of designation of the tax increment financing district. 77 of 635 Open Space Background: While the area is a compact and urban environment, there are opportunities throughout the district for open space or public art. A primary example of potential new green and open space is the area along the rail viaducts. Three projects have been identified as potentially being part of larger open space planning and improvements. These include the St. Paul’s Park South Renovation, Jennifer Morris Park Renovation, and the creation of a greenbelt bicycle and pedestrian path between the CTA and Metra viaducts. Within this section are project descriptions and preliminary cost estimates. ST. PAUL’S PARK SOUTH RENOVATION Location: South of Main, North of Kedzie, between the CTA tracks and Chicago Avenue Budget Estimate: $1,500,000 Detailed Project Description Renovate this existing park which serves both area residents as well as CTA and Metra commuters. This park was last renovated in the 1970s and is in a highly deteriorated state. With substantial street frontage along Chicago Avenue the park currently presents a neglected appearance, creating an unwelcome environment to the public. Master planning efforts for this park were completed in 2006 and were intended to extend the character and Chicago Streetscape Plan. Renovations to the property would include a variety of features to help revitalize the area and encourage positive activities and growth. Improvements include: flexible public spaces for both passive activities and cultural event, heritage areas with transportation themed garden spaces, outdoor café seating areas, shade structures and flexible green spaces. JENNIFER MORRIS PARK RENOVATION Location: South of Washington, East of Custer Budget Estimate: $100,000 Detailed Project Description Although technically just outside the proposed district boundary, this existing park serves as a gateway to the district and should be considered a contributing property. The site consists primarily of overgrown landscaping and deteriorated park amenities. Renovations would help to enliven the district’s boundaries and present and welcoming and attractive entry. METRA-CTA ELEVATED BIKE AND PEDESTRIAN GREENBELT Location: South of Dempster, North of Oakton Street, between the Metra and CTA tracks Budget Estimate: $19,500,000 (park related improvements) Detailed Project Description This project would convert the existing unused and underused right-of-way located between the elevated Metra and CTA tracks to a bike/pedestrian greenbelt with trails, sitting areas, plazas and related features. Renovations could be constructed in phases 78 of 635 to help address costs. A portion of these improvements could be paid for through TIF. Some of the more significant features could include: construction of a continuous trail system extending the full length of the district for the exclusive use of bikes and pedestrians providing key connections at business and residential districts; 2) construction of a transit plaza between the concomitant Main Street Metra and CTA stations to help facilitate commuter transit as well as create a unique public space; 3) construction of pedestrian bridges with integrated “bridge gardens” to expand the park system seamlessly over street traffic below; 4) installation of extensive greening and garden spaces along the length of the corridor to create a variety of open space experiences; and 5) relocation of surface parking currently within the corridor to either underground facilities below the new greenbelt or to a separate new off-site facility which could be integrated with another district development project. In total, this project could add as much as 5.5 acres of park land. Potential TIF Funding Sources Available: Within the proposed TIF Budget, applicable activities associated with Open Space could be associated with these defined Programs/Improvements: Utility Improvements ($6,000,000) Public Facilities ($4,500,000) In total, there is approximately up to $10,500,000 available within the budget for activities or projects associated with open space. It is noteworthy to highlight that other activities identified within this document could also be eligible for these budget items as well. The development of a final budget for this document will ensure that all expenditures and available funds are accounted for. Recommended Action: Staff recommends that following the approval of the proposed TIF district and the development of the RTA study, that staff work in coordination with the local Alderman, and businesses to develop an implementation schedule for public open space improvements. Also recommended is coordination with the Public Art Committee to develop a public art program for the district. Art considered could be both permanent and temporary in nature. 79 of 635 Private Development at Main Street & Chicago Avenue Background: Historically, the property located at the southeast corner of Main Street and Chicago Avenue was a two-story retail/office development. It was demolished in 2007 and was slated for development as a mixed-use commercial and residential building. However, after the owner failed to make timely payments on the loan, Cole Taylor Bank filed a foreclosure lawsuit in late 2008. The property was then the subject of a $4.3 million foreclosure lawsuit filing by Cole Taylor Bank. After the foreclosure, Staff closely monitored the various parties and their interest in the acquisition and redevelopment of the property. In December 2010, Cole Taylor Bank sold the property to OMS Evanston LLC (“OMS”) for approximately $1.65 million. Staff has worked with the development team for nearly two years to conceptualize future redevelopment at this site. Initially OMS sought redevelopment of the property as a mixed use retail and residential building. After much review and discussion with local merchants, elected officials, and other stakeholders, it is the collective vision and desire that the property is redeveloped as a mixed-use retail and office development. The close proximity to both the CTA and the Metra Main Street stations make the property highly transit accessible. Additionally, many Main Street merchants have noted that after the removal of the previous vintage office building and the bank/office property at the northwest corner of Main Street and Chicago Avenue, day-time foot traffic into stores has decreased significantly. The proposed office redevelopment ranges from 130,000 to 170,000 square feet and will include retail at the ground floor, public parking on the upper floors, and office space on the top floors. A copy of rendering and site plan is attached to this document. The total cost of the project is estimated to be between $20 and $30 million, depending on the size of the development constructed. The development of this office space could result in approximately 300 new office workers to this neighborhood. Potential TIF Funding Sources Available: Within the proposed TIF Budget, applicable activities associated with Private Development at Main Street and Chicago Avenue could be associated with these defined Programs/Improvements: Land Acquisition, Assembly, and Relocation ($2,500,000) Site Prep, Remediation, Demolition, Site Grading ($2,500,000) Public Facilities (Incl. Parking Facilities and Streetscape) ($4,500,000) Interest Costs ($2,000,000) Professional Development Service Costs ($1,000,000) In total, there is approximately up to $12,500,000 available within the budget for activities or projects associated with open space. It is noteworthy to highlight that other activities identified within this document could also be eligible for these budget items as well. The development of a final budget for this document will ensure that all expenditures and available funds are accounted for. 80 of 635 Recommended Action: Staff recommends that a TIF Funding and Redevelopment Agreement be drafted between the City and OMS-Evanston to determine how the development gap can be funded. This agreement would also articulate the terms and conditions of funding for development. 81 of 635 Private Development throughout District Background: According to the report developed by Kane McKenna and Associates, the properties located within the Main & Chicago TIF District are aging. Based on their assessment, 83 percent of the structures are 35 years or older. While the older buildings offer character for this district, they also come with potentially higher costs for maintenance, operation (greater energy usage), and lower likelihood of being accessible to persons with disabilities. Funds from the TIF district can be utilized in order to preserve these properties and offer opportunities for redevelopment. Rehabilitation of properties within the district is an eligible expense through the TIF district. Potential TIF Funding Sources Available: Within the proposed TIF Budget, applicable activities associated with Private Development throughout District could be associated with these defined Programs/Improvements: Land Acquisition, Assembly, and Relocation ($2,500,000) Rehabilitation of Existing Public and Private Structures ($5,500,000) In total, there is approximately up to $8,000,000 available within the budget for activities or projects associated with open space. It is noteworthy to highlight that other activities identified within this document could also be eligible for these budget items as well. The development of a final budget for this document will ensure that all expenditures and available funds are accounted for. Recommended Action: Allocation of $1,000,000 over the course of the TIF district’s life to spend on property rehabilitation that preserves historic structures, modifies buildings for modern use, and creates a more aesthetically pleasing district. 82 of 635 DRAFT Budget for Redevelopment Implementation Plan Investment Estimated Cost Infrastructure Water/Sewer $2,800,000 Road $4,340,000 Transit-Oriented Development [**Line Items Pending Study**] DRAFT – To Be Determined Open Space St. Paul Park Improvements $1,500,000 Jennifer Morris Park Improvements $100,000 Greenbelt CTA/Metra Improvements $19,500,000 Private Development Main & Chicago Development $9,000,000 - $12,000,000 Building Improvements in District $1,000,000 TOTAL BUDGET DRAFT – To Be Determined 83 of 635 For City Council meeting of November 12, 2012 Item SP1 Business of the City by Motion: Crown Park Request for Proposal For Action To: Honorable Mayor and Members of the City Council From: Crown Park Community Center Evaluation Committee Douglas J. Gaynor, Director, Parks, Recreation & Community Services Robert Dorneker, Assistant Director, Parks, Recreation & Community Services Stefanie Levine, Assistant Superintendent Parks/Forestry & Facilities Subject: Selection of Final Project Teams to Negotiate Design, Build, Finance and Operate an Ice Arena and Community Center within Crown Park Date: October 17, 2012 Recommended Action: The Crown Park Community Center Evaluation Committee recommends that the City Council direct the City Manager to initiate negotiations with two prequalified respondents, Crown Park Community Partnership (William Blair) and McCaffery Evanston Recreation LLC (McCaffery Interests), in order to obtain a best and final offer to Design, Build, Finance and Operate an Ice Rink and Community Center within Crown Park. Summary: On April 1, 2010 the City released a Request for Qualifications (RFQ) to procure the services of a developer to design, build, finance and operate a new ice rink and community center at Crown Park. Eight responses were received on June 29, 2010. The Crown Park Community Center Evaluation Committee, selected by the full City Council and consisting of three Aldermen (Wilson, Burrus, Jean-Baptiste and later Braithwaite), three Parks and Recreation Board members (Mark Metz, Mark Sloane and Marcus Casady) and a variety of City staff was organized to review the proposals. After an extensive review process three proposals from Evanston Sports Partnership LLC (Harbour Contractors), Crown Park Community Partnership (William Blair) and McCaffery Evanston Recreation LLC (McCaffery Interests) were recommended by the Evaluation Committee for prequalification. On January 24, 2011, the City Council approved that recommendation. Per direction at the January 24, 2011 Council meeting, several studies were conducted for the project in advance of an RFP release to the prequalified vendors. In spring 2011 a Phase 1 Environmental Site Assessment (ESA) and a preliminary geotechnical study Memorandum 84 of 635 were completed for the property. The ESA revealed no evidence of recognized environmental conditions on the property and concluded that no further investigation, including a Phase 2 ESA, was deemed warranted at this time. The geotechnical investigation concluded that the existing shallow depth soils on site are not capable of supporting a proposed building of the type contemplated for this project. As a result, the geotechnical report recommends that the proposed structure be supported by belled caissons. In fall 2011 a marketing study was completed for the project. The study concluded that demand exists for a regulation sized ice surface in addition to the one and one-half ice surfaces currently at Crown today. After reviewing study results and a draft Request for Proposal (RFP), the City Council directed staff on October 17, 2011, to release a RFP to the three prequalified vendors for this project. The RFP was released on October 28, 2011 and proposals were received on February 9, 2012. Key team members for each of the respondent teams were as follows: Evanston Sports Partnership LLC (Harbour Contractors) Harbour Contractors (general contractor) Studio GC (lead architect) Oppenheimer (financial services) Indoor Sports Management Group (facility operations) Solomon Cordwell Buenz (architect) The Perman Group (public affairs) Tinsley and Associates (financial consultant) Crown Park Community Partnership (William Blair) William Blair & Company (financing) Club-Sports Consulting Group (operations/facility management) Walsh Construction Company (general contractor) Economou Partnership (lead architect) David Woodhouse Architects (architect) Conservation Design Forum (landscape architect and civil engineer) Globetrotters Engineering Corporation (MEP/FP engineer) McCaffery Evanston Recreation LLC (McCaffery Interests) McCaffery Interests Inc. (developer) Antunovich Associates Inc. (lead architect/engineer) W.E. O’Neil Construction Company (general contractor) Advanced Arenas Inc. (facility operations) RBC Capital Markets Corporation (financial consulting/investments) Following receipt of the proposals the evaluation committee met to review and discuss the responses on June 8, 2012 and September 7, 2012. Additionally, during this period the City solicited the assistance of Bond Council in the review of each respondent’s financial proposal. During committee discussions it was agreed that the proposal 85 of 635 received from Evanston Sports Partnership LLC (Harbour Contractors) was generally considered non-responsive, and therefore is not recommended for further consideration. Responses received from the other two prequalified vendors, Crown Park Community Partnership (William Blair) and McCaffery Evanston Recreation LLC (McCaffery Interests) were deemed partially responsive to design requirements and financial requirements respectively. As a result, the Evaluation Committee recommends Council approval to initiate negotiations with both respondents in an attempt to identify each firm’s best and final offer in order to select and award this project. ------------------------------------------------------------------------------------- Attachments Preliminary Financial Review Memo PFM Group Draft Evaluation Copies of the proposals are available at the following link: http://www.cityofevanston.org/parks-recreation/robert-crown-center/crown-park-responses-to-rfp/index.php McCaffery Evanston Recreation LLC (McCaffery Interests) Crown Park Community Partnership (William Blair) Evanston Sports Partnership LLC (Harbour Contractors) 86 of 635 For City Council meeting of October 8, 2012 Item SP1 Preliminary Financial Review of Crown Center Design Build Project To: Honorable Mayor and Members of the City Council From: Martin Lyons, Assistant City Manager/CFO Subject: Preliminary Financial Review of Crown Center Design Build Operate Proposals Date: October 5, 2012 As noted under separate cover from Parks Recreation and Community Service (PRCS) staff, the Crown Center Design, Build, Finance and Operate project (the Crown Project) has been moving forward since April 1, 2010. Public Private Partnership projects such as the Crown Project have always been extremely complicated, and the financial/banking crisis of 2008 has only made this more so. City staff, along with a variety of consultant support, have continued the process of reviewing proposals. Staff is recommending we continue this process with two proposers (Crown Park Community Partnership and McCaffery Evanston Recreation, LLC) for the reasons listed in the Parks, Recreation and Community Services memo and those listed below and included in the draft recommendation from our financial consultants, PFM Group (consultants on our annual bond issue process). As noted in the attached preliminary review, none of the respondents met all of the requirements of the RFP. Considering the complexity of the RFP, this is not entirely surprising, and the proposals as submitted are extremely valuable in moving the Crown Project along. From a financial perspective the largest concern remains the City’s involvement in the financing of the project. All of the respondents required the City to provide some form of guarantee to the debt needed to finance the project. Based on the City’s current debt load, and the desire for a reduction in total debt outstanding, this will be extremely difficult, as most forms of guarantee, will require the City to list this debt in our own financial statements. This debt issuance could also negatively impact the availability of funds for other basic infrastructure projects funded through debt. Were this debt supported by an enterprise operation such as the Water Fund, with a very stable and reliable source of revenue, this would not be an issue. However, providing a guarantee for an operation such as an ice rink, in which users of the facility can choose to either participate or not, or can choose other venues to obtain services, increases the potential for the guarantee to actually be called upon. Memorandum 87 of 635 Page 2 of 2 The other major financial concern relates to the large disparity between proposal costs. For any capital project, a small spread of pricing from lowest respondent to highest respondent is an indicator of the reliability of the actual pricing/cost of the project. Responses currently vary between $20 million and $55 million. This indicates major variations in scope and actual quality of construction proposed. In requesting that the City Manager be allowed to negotiate further, staff will: 1. Negotiate with both finalists to obtain financing without a City guarantee 2. Negotiate with McCaffery Evanston Recreation, LLC to reduce their total price down to a level equal to the midpoint of our range of costs, with a minimum impact to quality. 3. Negotiate with Crown Park Community Partnership to improve several components of their proposal to be more responsive to the goals of the City without increasing their price above the midpoint of our range of costs. Please note that as it’s been approximately seven months since proposals were first received, staff anticipates that financial proposals may need to be modified as negotiations proceed. 88 of 635 Public Financial Management, Inc. PFM Asset Management LLC PFM Advisors 222 North LaSalle Suite 910 Chicago, IL 60601 312 977-1570 312 977-1575 fax www.pfm.com DRAFT – FOR DISCUSSION PURPOSES ONLY June 14, 2012 Memorandum To: Marty Lyons, Assistant City Manager/Treasurer From: PFM, Inc. Re: Evaluation of Financial Proposal Section of Evanston Ice Rink and Community Center RFP Mr. Lyons: Summary of Approach to Evaluation At the request of the City of Evanston, PFM has reviewed the three (3) responses to the City’s RFP for the Evanston Ice Rink and Community Center submitted by: 1. Crown Park Community Partnership (“CPCP”) 2. Evanston Sports Partnership, LLC (“ESP”) 3. McCaffery Evanston Recreation, LLC (“MER”) Our evaluation was primarily focused on the responsiveness to the Financial Proposal Instructions found in Exhibit B of the RFP. However we did refer to other sections of the responses as deemed necessary in order to fully comprehend the overall responsiveness. We evaluated each of the three respondents in accordance with the evaluation criteria detailed in Section 5.2 of the RFP. Upon our own independent review, we determined if each proposal was in compliance with the evaluation criteria and provide a supporting detailed summary of our review as an attachment to this memo. Summary of Evaluation Upon our review of the Financial Proposals for each of the three proposers, we found that none fulfilled ALL requirements set forth in Section 5.2 of the RFP.  Crown Park Community Partnership supplied all requested information for criteria 1-4, but its financing options required the City to be responsible for any revenue shortfalls.  Evanston Sports Partnership was not responsive to 1, 2-5, but would recommend meetings/work sessions with the City to determine expenses and user fees. Additionally, ESP stated that it believes any financing option without the City as the owner would not be feasible due to real estate taxation and operational risk due to the requirements set forth by the City.  McCaffery Evanston Recreation also was not responsive to 1, 2-5, but stated that financial information would be available on a confidential basis after selection. MER’s financing options required that the City agree to provide appropriate and reasonable guarantees as required to complete the transaction and that after the bond sale the City would have NO right to terminate the agreement. 89 of 635 City of Evanston June 14, 2012 Page 2 DRAFT – FOR DISCUSSION PURPOSES ONLY Summary of Responsiveness to Section 5.2 Evaluation Criteria CPCP ESP MER 1. Financial Condition √ 2. Design/Build Price √ √ √ 3. Operations Exp √ 4. User Fee Structure √ 5. Financing Options Recommendation and Next Steps Since none of the three proposers were fully compliant with the evaluation criteria found in Section 5.2 of the RFP, the City needs to determine how to proceed with this procurement. We have briefly outlined a few options the City could explore in order to meet its goals in formulation of this project. These options could be done in tandem or on their own.  Issue an addendum to the RFP o Change requirements o Request new project proposals from each proposer with further detail on the structure of the preferred transaction  Enter into one-on-one discussions with one or more of the proposers o Revenue and expense projections/guarantees o Clarify responsibilities and requirements of the parties involved (proposer and City) o Determine risks assumed by the parties involved (proposer and City)  Construction costs  Operational (revenue and expense)  Financing  Draft a transaction term sheet detailing responsibilities of each party  Utilize one or more of these steps to determine if a feasible transaction can be crafted in order to meet the goals of the City 90 of 635 City of Evanston June 14, 2012 Page 3 DRAFT – FOR DISCUSSION PURPOSES ONLY ATTACHMENTS: SUMMARY OF REVIEW OF SECTION 5.2 EVALUATION CRITERIA Crown Park Community Partnership 1 Financial Capacity Information YES, PROVIDED Profitability Financial statements provided Capital Structure William Blair - financial Walsh Construction - design build CSGS - center operations Existing Debt As a broker-dealer, Blair does have commitments and contingent liabilities; however, no indication that this will cause a material event for Blair. CSCG (Operator) has mortgage outstanding for real estate owned. Walsh Construction had significant value in uncompleted contracts in 2010. Other Commitments None Newly Formed Entity Team proposes to not establish special entity for this project. Proposer will be a group of industry experts in the fields necessary to design, build, finance, operate and manage the project. Team provides audited financial statements and profitable without any significant changes. Guarantor Letter of Support N/A SEC Filings N/A Credit Ratings N/A Material Changes in Financial Condition None Off Balance Sheet Liabilities None 2 Design/Build Price YES. $20,500,000 3 Operations Expense Form YES. Annual costs escalating from $1.472MM to $2.607MM 4 User Fee Structure YES. Proposer provides detailed user fee structure and sample Leafs Program Guide marketing piece. 5 Option 1 Private financing/construction NO Private operation √ No public money contribution NO Description City signs a lease for improvements on the site Proposer obtains financing (WB) and builder (Walsh). City signs management agreement with operator (CSCG). City is ultimately responsible for lease payments ($1.47MM annually) Option 2 Private financing/construction NO Public operation √ Repayment method √ - GO Debt Description Proposer secures construction financing to be repaid with City TE GO debt. City would have to guaranty GO debt Option 3 Private financing/construction √ Private operation of ice rink √ Public operation of comm ctr √ Repayment method √ 91 of 635 City of Evanston June 14, 2012 Page 4 DRAFT – FOR DISCUSSION PURPOSES ONLY Description Proposal indicates 2 options of financing: (1) City makes one-time purchase upon completion for the community center portion of the project. Proposal provides suggestions for ways payment could be financed. (2) On date certain, City could begin paying portion of lease payment for space on a fixed 30-year payment. Amount of payments would be dependent on size, improvements, etc. Does not segregate costs of Ice Rink vs. Community Center Option 4 Financing and construction √ Operation √ Repayment method √ Description Financed through conventional, City GO fixed-rate debt or GO VRDBs with LOC. Bonds would be constantly callable allowing annual surpluses to be used to pay off bonds early. Repaid by Net Operating Income Bonding Requirements Performance bond will be furnished upon award of the project. Travelers Casualty and Surety Company Notes Private project financing is merely a construction loan that is anticipated to be repaid by the City through a bond issuance. Ability to obtain construction financing would most likely be contingent on City agreement to issue long-term debt for repayment. City is responsible for shortfalls in all options 92 of 635 City of Evanston June 14, 2012 Page 5 DRAFT – FOR DISCUSSION PURPOSES ONLY Evanston Sports Partnership, LLC 1 Financial Capacity Information NO, FAILED TO PROVIDE Profitability Not provided Capital Structure Not provided Existing Debt Not provided Other Commitments Not provided Newly Formed Entity Not provided Guarantor Letter of Support Not provided SEC Filings Not provided Credit Ratings Not provided Material Changes in Financial Condition Not provided Off Balance Sheet Liabilities Not provided 2 Design/Build Price YES. 19,970,000 3 Operations Expense Form NO. Recommend meetings/work sessions. Requirements of union employees and fixed revenue municipal programs requires a programming partnership btw City and management group. Financing w/ outside capital and remaining on real estate tax role would double costs. Project 1.35x d/s coverage. 4 User Fee Structure NO. Recommend meetings/work sessions 5 Option 1 Private financing/construction Stated option is not feasible Private operation Stated option is not feasible No public money contribution Stated option is not feasible Description Not Feasible. Option would create an ownership subject to real estate taxes and if a NFP anticipated such ownership creates negative operational considerations. Option 2 Private financing/construction States option is feasible, but costly Public operation States option is feasible, but costly Repayment method States option is feasible, but costly Description Feasible; however, notes that this is simply a DB approach and would be higher cost of capital. Option 3 Private financing/construction √ Private operation of ice rink √ Public operation of comm ctr √ Repayment method √ Description Recommended, but two concerns with this option: (1) facility subject to significant real estate tax consideration (2) unlikely developer would take design and operation risk. Basis of concern is developer will require a base rental/debt service payment or annual contribution. Rate would be significantly less with the city taking the d/s obligation. Option 4 Financing and construction √ Operation √ 93 of 635 City of Evanston June 14, 2012 Page 6 DRAFT – FOR DISCUSSION PURPOSES ONLY Repayment method √ Description Propose option of City ownership, off balance sheet TE financing by the City, City assumes some rental or debt service obligation, 3rd party in partnership with City management of facility. Proposes different amounts of ice, turf fields and a column free turf areas. Bonding Requirements NOT COMPLIANT Notes States its proposal doesn't meet technical RFP criteria. Though all information is available to be provided if able to move ahead with the City. Proposer concerned over 3 requirements (1) Developer to retain current employees with current compensation and benefits, (2) Developer must establish programming model transferring municipal programs at current rental allocation. (3) Requirement for developer to establish programming on fields giving priority to current programs and local use. Believes that the facility needs to be owned by the City. 94 of 635 City of Evanston June 14, 2012 Page 7 DRAFT – FOR DISCUSSION PURPOSES ONLY McCaffery Evanston Recreation, LLC 1 Financial Capacity Information NO, FAILED TO PROVIDE Profitability To be provided on confidential basis after selection Capital Structure To be formed LLC as an affiliate of McCaffery Interest, Inc. Evanston and MER to form a non-profit entity (63-20) which will enter into a land lease agreement with the City to lease the land and proposed project site. NFP will enter into development, management and other necessary agreements with MER for the project. Existing Debt To be provided on confidential basis after selection Other Commitments To be provided on confidential basis after selection Newly Formed Entity To be formed LLC as an affiliate of McCaffery Interest, Inc. Guarantor Letter of Support Evanston will provide appropriate and reasonable guarantees as required to complete the transactions contemplated. MER will provide a guaranty to complete the construction following the sale of bonds and receipt of proceeds. SEC Filings To be provided on confidential basis after selection Credit Ratings To be provided on confidential basis after selection Material Changes in Financial Condition To be provided on confidential basis after selection Off Balance Sheet Liabilities To be provided on confidential basis after selection 2 Design/Build Price YES. Approx. $54.5MM to $55MM 3 Operations Expense Form NO. Provided once determination of the operator selection/status is determined within the City 4 User Fee Structure NO. Provided once determination of the operator selection/status is determined within the City 5 Option 1 Private financing/construction NO Private operation √ No public money contribution NO Description Master lease agreement or support agreement with the City necessary to facilitate financing. Any support agreement will contain provisions to guarantee revenue shortfalls and lease payments for the term of the lease. Option 2 Private financing/construction NO Public operation √ Repayment method √ Description Doesn't allow for prepayment of bond proceeds during term. NOTE: LOI STATES "EVANSTON AGREES TO PROVIDE APPROPRIATE AND REASONABLE GUARANTEES AS REQUIRED TO COMPLETE THE TRANSACTIONS CONTEMPLATED." Option 3 Private financing/construction NO Private operation of ice rink √ Public operation of comm ctr √ Repayment method √ 95 of 635 City of Evanston June 14, 2012 Page 8 DRAFT – FOR DISCUSSION PURPOSES ONLY Description Doesn't allow for prepayment of bond proceeds during term. NOTE: LOI STATES "EVANSTON AGREES TO PROVIDE APPROPRIATE AND REASONABLE GUARANTEES AS REQUIRED TO COMPLETE THE TRANSACTIONS CONTEMPLATED." Option 4 Financing and construction N/A Operation N/A Repayment method N/A Description Bonding Requirements Bonding will be provided through a combination of a payment and performance bond issued by WEO for the full value of the general construction contract and a letter of credit provided through the project financing for qualified soft costs. The contractor's bond and LOC will be in place prior to the start of construction. CNA Surety/Continental Casualty Company Notes NOTE: LOI states "Evanston agrees to provide appropriate and reasonable guarantees as required to complete the transactions contemplated.” Assumes no real estate or use taxes will be assessed on the project. MER agrees to MANAGE development, design, finance and construction After bond sale, City has NO right to terminate 96 of 635 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, October 22, 2012 Roll Call: Alderman Tendam Alderman Braithwaite Alderman Grover Alderman Wynne Alderman Rainey Alderman Wilson Alderman Burrus Alderman Holmes Alderman Fiske Presiding: Mayor Elizabeth B. Tisdahl The Mayor called the Regular Meeting of the City Council to order at 8:45 pm after a Roll Call confirmed a quorum was established. Mayor Public Announcements and Proclamations Mayor Tisdahl read a proclamation celebrating Tag’s Bakery & Pastry Shop’s 75th Anniversary. Alderman Grover commented on Tag’s delicious products and their service. Tag’s representatives gave a box of their thin cookie delights to Alderman Grover. She also announced the award that City Clerk Greene received as “Rookie of the Year”, through the Municipal Clerks of Illinois. The Mayor also mentioned how the Northwest Municipal Conference is still working on the pension issue, as th ey await Springfield’s decision to act on it. City Manager Public Announcements Ms. Suzette Robinson, Director of Public Works introduced representatives of Active Transportation Alliance, who presented the Mayor with of “Bike Friendly Community Award” from the League of American Bicyclist. New City Website and 311 Features Communications: City Clerk Clerk Greene announced the first day of voting showing a total of 495 early voters, as well as the hours and days to vote. He then also read a response from Ancel Glink Attorneys concerning the type of minutes required of the clerks, as well as a referral to Robert’s Rules of Order. Citizen Comment: 97 of 635 DRAFT MINUTES October 22, 2012 2 These persons spoke on the Agenda item SP1: Daniel Garrison, 1228 Simpson was in support of the Preservation Committee’s findings. Paul Janicki, 1422 Judson not in favor of the ordinance. Jeanne Lindwall, 625 Library Place is not in approval of the proposed ordinance. Jack Weiss, 813 Forest Linda Dawashek, 1318 Judson Gary Shumaker, 832 Michigan is not in approval of the proposed ordinance. Kris Hartzell, 1108 Grant Street is not in approval of the proposed ordinance. Barbara Janes, 802 Colfax is not in approval of the proposed ordinance. Sulanne Farrand, Asbury & Lake These spoke on Agenda item A19: Jeanne Lindwall, 625 Library Place Gary Shumaker, 832 Michigan Kris Hartzell, 1108 Grant Street These persons spoke on Non-Agenda items: Padma Rao, 2246 Sherman Ave. spoke on Racial Profiling, Civil Rights, youth, Kendall. BK Rao, 2246 Sherman Ave. spoke on Civil Rights, Police, Rental License, Kendal issues. Peggy Tarr, 907 Sherman Ave. spoke concerning the noise nuisance ordinance directed at Revolution Spin. SPECIAL ORDERS OF BUSINESS (SP1)Northwestern University Application for Appeal to City Council of Preservation Commission Decision Denying Certificate of Appropriateness for 1841 Sheridan Road – Visitor Center and 435 Car Parking Garage Staff recommends that the City Council accept Northwestern University’s Application for Appeal to Council in regard to the Preservation Commission’s denial of a Certificate of Appropriateness for the construction of a Visitor Center and 435 car parking garage at 1841 Sheridan Road. For Action There was a 6-2 Roll Call vote (Aldermen Fiske and Wynne) with 1 recluse (Alderman Burrus). The application from Northwestern University to appeal the denial was approved. (SP2)50/50 Sidewalk Maintenance Program The Public Works Department will make a presentation on the 50/50 Sidewalk Maintenance Program. The presentation will focus on how temporary maintenance is performed. For Discussion It was decided that this item would come back on Saturday, November 10 th Budget Meeting, and to include the Draft mandatory program, amount of the 50/50 sharing, and types of replacement. Items not approved on Consent Agenda: (A11)Ordinance 62-O-12; Amending the City Code and the Civil Service Commission Rules 98 of 635 DRAFT MINUTES October 22, 2012 3 Staff requests consideration of Ordinance 62-O-12, which amends Title 2, Chapter 3 of the City Code to address state law amendments to the Fire Department hiring process, expands the number and role of the commissioners in the hiring process for new police officers and firefighters, and addresses changes in the hiring practices within the Division of Human Resources. For Introduction (A19)Ordinance 128-O-12: Visitors Center Fire Lane Construction Project Agreement and Lease Agreement with Northwestern University Staff requests consideration of Ordinance 128-O-12, authorizing the City Manager to negotiate and execute a Project Agreement and a Lease Agreement with Northwestern University for City-owned property located at the northeast corner of Sheridan Road and Campus Drive. For Introduction (P1)Ordinance 69-O-11 Amending the Zoning Ordinance to Remove the Prohibition on Drive-Through as a Special Use on the Property Located at 2628 Gross Point Road (Chase Bank) Evanston Plan Commission and staff recommend that the City Council approve Ordinance 69-O-12 to amend the Zoning Ordinance of the Central Street Overlay District (oCSC) Subarea 6, to allow consideration of a Chase Bank drive-through as a special use only on the parcel at 2628 Gross Point Road. For Introduction (P5)Ordinance 72-O-12 Amending the Zoning Ordinance – Residential Building Height, Dormer Size and Location, Half Stories, Accessory Structure Height, and Legal Nonconformities in the R1, R2, R3, R4 and R4a Districts The Plan Commission and City staff recommend adoption of the proposed regulation changes for residential building height, dormer size and location, half stories, accessory structure height, and legal nonconformities in the R1-R4a Districts. This ordinance was introduced at the October 8, 2012 City Council meeting. For Action CONSENT AGENDA (M1)Approval of Minutes of the Regular City Council Meeting of September 24, 2012 (M2)Approval of Minutes of the Special City Council Meeting of October 8, 2012 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1)City of Evanston Payroll through 10/07/12 $2,619,383.11 (A2)City of Evanston Bills FY2012 10/23/12 $2,686,300.59 (A3)Approval of Contract for Insurance Consulting Services with Mesirow Financial Services, Inc. (RFP 12-168) Staff recommends City Council authorization for the City Manager to sign a contract for Insurance Consulting Services with Mesirow Financial Services, Inc., (353 North Clark 99 of 635 DRAFT MINUTES October 22, 2012 4 Street, Chicago, IL) in the total amount of $49,500. Funding is provided in the Insurance Fund Account 7800.62615. For Action (A4)Approval to Provide Free Holiday Parking in the City’s Three Downtown Self-Park Garages and Lot 60 Located at 1234 Chicago Avenue The Transportation/Parking Committee and City staff recommend approval to provide free holiday parking in the City’s three Downtown Self-Park Garages and Lot 60 located at 1234 Chicago Avenue on weekdays between 5 p.m. and 12 midnight and all day on Saturday beginning Thursday, November 22, 2012 through Tuesday, January 1, 2013. For Action (A5)Approval of Chicago Transit Authority Intergovernmental Agreement Staff recommends City Council authorization for the City Manager to sign a three-year intergovernmental agreement between the Chicago Transit Authority (CTA) and Evanston Police Department for uniformed patrols on the CTA purple line and CTA elevated platforms. Funding provided by the CTA is estimated at $200,112 per calendar year with a contract rate of $38 per hour. For Action (A6)Approval of District 202 Rock Salt Agreement for 2012/2013 Staff recommends City Council authorize the City Manager to sign an agreement with Evanston School District 202 for the sale of rock salt in the amount of $66.67 per ton which includes a 10% administration and handling fee for the period November 15, 2012 through April 15, 2013. For Action (A7)Approval of District 65 Rock Salt Agreement for 2012/2013 Staff recommends City Council authorize the City Manager to sign an agreement with Evanston School District 65 for the sale of rock salt in the amount of $66.67 per ton which includes a 10% administration and handling fee for the period November 15, 2012 through April 15, 2013. For Action (A8)Resolution 71-R-12 Authorizing an Intergovernmental Agreement with the Village of Skokie for Use of the Fire Station 17 - Training Facility Staff recommends that Council authorize the City Manager to enter into an Inter- Governmental Agreement (IGA) with the Village of Skokie. The IGA is for the use and maintenance of the Village of Skokie- Fire Station 17 – Training Tower, located at 8157 Central Park in Skokie, Illinois. The initial participation cost to the City of Evanston will be $286,000. Funding will be provided by the Capital Improvement Program Project Number 415829. Funding after the initial capital improvement for annual maintenance costs will be provided by Fire Department account 2305. 62360. For Action (A9)Resolution 72-R-12 Authorizing the Transfer of $704,263 of Motor Fuel Tax Funds for General Maintenance of Streets 100 of 635 DRAFT MINUTES October 22, 2012 5 Staff recommends approval of Resolution 72-R-12 by which City Council would authorize the transfer of $704,263 of Motor Fuel Tax Funds for general maintenanc e of streets by City forces. The fund transfer was approved as part of 2012 budget. For Action (A10)Resolution 74-R-12 Approving Solid Waste Agency of Northern Cook County (SWANCC) as a Listed Entity for Health Insurance Staff recommends approval of Resolution 74-R-12 authorizing the City Manager to execute an intergovernmental agreement with SWANCC for the provision of health insurance as a component unit of the City within the Intergovernmental Personal Benefits Cooperative (IPBC). SWANCC will be responsible for all insurance premium costs and fees and will also receive increases/decreases in plan costs equal to the City’s plan costs each year. For Action (A12)Ordinance 116-O-12, to Add “Drive” as an Available Street Designation Staff recommends adoption of Ordinance 116-O-12 which amends Section 7-2-3 of the Evanston City Code of 2012, as amended, (the “Code”) to include “drive” as an available street designation. For Introduction (A13)Ordinance 126-O-12, Amending Ordinance 28-O-11 Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Water Pollution Control Loan Program Staff recommends approval of Ordinance 126-O-12 modifying previously adopted Ordinance 28-O-11 that authorized the City to borrow funds from the Illinois Environmental Protection Agency Water Pollution Control Loan Program for the construction of the Large Diameter Sewer Rehabilitation Phase I project. This ordinance modifies Ordinance 28-O-11 authorizing the City to borrow up to $4,000,000. The debt service will be paid from the Sewer Fund. For Introduction (A14)Ordinance 113-O-12, Increasing the number of Class B Liquor Licenses Permitting Issuance to 27 Live Staff recommends adoption of Ordinance 113-O-12, which amends Subsection 3-4-6- (B) of the Evanston City Code of 2012 (“City Code”), as amended, to increase the number of Class B liquor licenses from 16 to 17 to permit issuance of a liquor license to 27 Live, LLC, 1012-14 Church Street. For Introduction (A15)Ordinance 118-O-12, Decreasing the Number of Class D Liquor Licenses Due to the Closure of Mecafresh Staff recommends adoption of Ordinance 118-O-12, which amends Subsection 3-4-6- (D) of the Evanston City Code of 2012 (“City Code”), as amended, to decrease the number of Class D liquor licenses from 25 to 24 due to the closure of Mecafresh, 1840 Oak Avenue. For Introduction 101 of 635 DRAFT MINUTES October 22, 2012 6 (A16)Ordinance 122-O-12, Increasing the Number of Class Y Liquor Licenses Permitting Issuance to Wine Goddess, LLC Staff recommends adoption of Ordinance 122-O-12, which amends Subsection 3-4-6- (Y) of the Evanston City Code of 2012 (“City Code”), as amended, to increase the number of Class Y liquor licenses from two to three to permit issuance to Wine Goddess, LLC, 702 Main Street. For Introduction (A17)Ordinance 123-O-12, Increasing the Number of Class B1 Liquor Licenses Permitting Issuance to Cheesie’s Evanston, LLC Staff recommends adoption of Ordinance 123-O-12, which amends Subsection 3-4-6- (B1) of the Evanston City Code of 2012 (“City Code”), as amended, to increase the number of Class B1 liquor licenses from five to six to permit issuance to Cheesie’s Evanston, LLC, d/b/a Cheesie’s Pub & Grub, 622 Davis Street. For Introduction (A18)Ordinance 124-O-12, Increasing the Number of Class B1 Liquor Licenses Permitting Issuance to Clarke’s on Orrington, Inc. (d/b/a JT’s Bar and Grill) Staff recommends adoption of Ordinance 124-O-12, which amends Subsection 3-4-6- (B1) of the Evanston City Code of 2012 (“City Code”), as amended, to increase the number of Class B1 liquor licenses to seven (with adoption of Ordinance 123-O-12) to permit issuance to Clarke’s on Orrington, Inc., d/b/a JT’s Bar and Grill, 1639 Orrington . Suspension of the Rules is requested for Introduction and Action by City Council on October 22. 2012. For Introduction and Action (A20)Ordinance 109-O-12, Amending Title 3, Chapter 4, Section 6 of the City Code to Create a Liquor License Classification for Craft Breweries Ordinance 109-O-12 amends Title 3, Chapter 4, Section 6 of the Evanston City Code of 2012, as amended (“Code”), to create a liquor license classification appli cable to craft beer breweries. If adopted, Class P-1 liquor licensees will be permitted to offer for retail sale their craft beer for consumption onsite or offsite. This ordinance was introduced at the October 8, 2012 City Council meeting. For Action PLANNING & DEVELOPMENT COMMITTEE (P2)Ordinance 119-O-12 Amending the Approved Planned Development at 635 Chicago Avenue (Walgreens) City staff recommends the adoption of Ordinance 1 19-O-12, amending the Planned Development as granted in Ordinance 36-O-12 adopted May 14, 2012 by the Evanston City Council for the development of a new Walgreens at 635 Chicago Avenue. For Introduction (P3)Ordinance 120-O-12, Granting a Special Use for Northwestern University 102 of 635 DRAFT MINUTES October 22, 2012 7 Scoreboards at 2250 Sheridan Road Zoning Board of Appeals, Sign Review and Appeals Board, and City staff recommend the adoption of Ordinance 120-O-12 granting a special use permit for scoreboards at 2250 Sheridan Road. The applicant has complied with all zoning requirements and meets all of the standards of a Special Use for the T2 District. For Introduction (P4)Ordinance 121-O-12, Granting a Special Use for a Type 2 Restaurant at 843 Dodge Avenue (The Famous Burrito) Zoning Board of Appeals and City staff recommend the adoption of Ordinance 121-O-12 granting a special use permit for the operation of a Type 2 Restaurant at 843 Dodge Avenue. The applicant has complied with all zoning requirements and meets all of the standards of a Special Use for the C1 District. The applicant plans to open The Famous Burrito, an owner-operated eat-in and takeout restaurant on the southeast corner of Dodge Avenue and Main Street. For Introduction APPOINTMENTS (APP1)For Appointment To: Arts Council Greg Allen Arts Council Lisa Degliantoni Alderman Rainey motioned for approval of the Consent Agenda, and it was seconded. With a Roll Call vote of 9-0 the Consent Agenda was approved. Items for discussion: (A11)Ordinance 62-O-12; Amending the City Code and the Civil Service Commission Rules Staff requests consideration of Ordinance 62-O-12, which amends Title 2, Chapter 3 of the City Code to address state law amendments to the Fire Department hiring process, expands the number and role of the commissioners in the hiring process for new police officers and firefighters, and addresses changes in the hiring practices within the Division of Human Resources. For Introduction Alderman Grover motioned for approval and it was seconded. There was a unanimous Voice vote and the motion was approved. (A14)Ordinance 113-O-12, Increasing the number of Class B Liquor Licenses Permitting Issuance to 27 Live Staff recommends adoption of Ordinance 113-O-12, which amends Subsection 3-4-6- (B) of the Evanston City Code of 2012 (“City Code”), as amended, to increase the number of Class B liquor licenses from 16 to 17 to permit issuance of a liquor license to 27 Live, LLC, 1012-14 Church Street. For Introduction Alderman Grover motioned for approval and it was seconded. A Roll Call vote was taken with a 9-0 result and the motion was passed. (A15)Ordinance 118-O-12, Decreasing the Number of Class D Liquor Licenses 103 of 635 DRAFT MINUTES October 22, 2012 8 Due to the Closure of Mecafresh Staff recommends adoption of Ordinance 118-O-12, which amends Subsection 3-4-6- (D) of the Evanston City Code of 2012 (“City Code”), as amended, to decrease the number of Class D liquor licenses from 25 to 24 due to the closure of Mecafresh, 1840 Oak Avenue. For Introduction Alderman Grover motioned for approval and it was seconded. A Roll Call vote was taken with a 9-0 result and the motion was passed. (A16)Ordinance 122-O-12, Increasing the Number of Class Y Liquor Licenses Permitting Issuance to Wine Goddess, LLC Staff recommends adoption of Ordinance 122-O-12, which amends Subsection 3-4-6- (Y) of the Evanston City Code of 2012 (“City Code”), as amended, to increase the number of Class Y liquor licenses from two to three to permit issuance to Wine Goddess, LLC, 702 Main Street. For Introduction Alderman Grover motioned for suspension of the rules and it was seconded. A Roll Call vote was taken, but because of one NAY the motion to suspend failed. (A17)Ordinance 123-O-12, Increasing the Number of Class B1 Liquor Licenses Permitting Issuance to Cheesie’s Evanston, LLC Staff recommends adoption of Ordinance 123-O-12, which amends Subsection 3-4-6- (B1) of the Evanston City Code of 2012 (“City Code”), as amended, to increase the number of Class B1 liquor licenses from five to six to permit issuance to Cheesie’s Evanston, LLC, d/b/a Cheesie’s Pub & Grub, 622 Davis Street. For Introduction Alderman Grover motioned for approval and it was seconded. A Roll Call vote was taken with a 9-0 result and the motion was passed. (A18)Ordinance 124-O-12, Increasing the Number of Class B1 Liquor Licenses Permitting Issuance to Clarke’s on Orrington, Inc. (d/b/a JT’s Bar and Grill) Staff recommends adoption of Ordinance 124-O-12, which amends Subsection 3-4-6- (B1) of the Evanston City Code of 2012 (“City Code”), as amended, to increase the number of Class B1 liquor licenses to seven (with adoption of Ordinance 123-O-12) to permit issuance to Clarke’s on Orrington, Inc., d/b/a JT’s Bar and Grill, 1639 Orrington . Suspension of the Rules is requested for Introduction and Action by City Council on October 22. 2012. For Introduction and Action Alderman Grover motioned for suspension of the rules and it was seconded. Roll Call vote was 9-0 and the rules were suspended. Alderman Grover motioned for approval and it was seconded. A Roll Call vote was taken with a 9-0 result and the motion was passed. (A19)Ordinance 128-O-12: Visitors Center Fire Lane Construction Project Agreement and Lease Agreement with Northwestern University Staff requests consideration of Ordinance 128-O-12, authorizing the City Manager to negotiate and execute a Project Agreement and a Lease Agreement with Northwestern University for City-owned property located at the northeast corner of Sheridan Road and Campus Drive. For Introduction 104 of 635 DRAFT MINUTES October 22, 2012 9 Alderman Grover motioned for approval and it was seconded. A Roll Call vote was taken with a 8-0 result and the motion was passed (Alderman Burrus recused herself). (P1)Ordinance 69-O-12 Amending the Zoning Ordinance to Remove the Prohibition on Drive-Through as a Special Use on the Property Located at 2628 Gross Point Road (Chase Bank) Evanston Plan Commission and staff recommend that the City Council approve Ordinance 69-O-12 to amend the Zoning Ordinance of the Central Street Overlay District (oCSC) Subarea 6, to allow consideration of a Chase Bank drive-through as a special use only on the parcel at 2628 Gross Point Road. For Introduction Alderman Fiske motioned for approval and it was seconded, with a Roll Call vote of 8-1 the motion passed (Alderman Fiske voted nay). (P5)Ordinance 72-O-12 Amending the Zoning Ordinance – Residential Building Height, Dormer Size and Location, Half Stories, Accessory Structure Height, and Legal Nonconformities in the R1, R2, R3, R4 and R4a Districts The Plan Commission and City staff recommend adoption of the proposed regulation changes for residential building height, dormer size and location, half stories, accessory structure height, and legal nonconformities in the R1-R4a Districts. This ordinance was introduced at the October 8, 2012 City Council meeting. For Action Alderman Rainey motioned for approval as amended with a second, and a Roll Call vote of 9-0 the motion passed. Call of the Wards: Ward 6, Alderman Tendam announced a 6th ward meeting at 3 Crowns Center on the 1st floor. Ward 7, Alderman Grover had no report. Ward 8, Alderman Rainey offered her condolences to a long time active member of the neighborhood. She also announced a Landlord meeting at the Police Outpost 10/30/12. Ward 9, Alderman Burrus had no report. Ward 1, Alderman Fiske she wanted to have a joint meeting with Alderman Rainey, and she mentioned tire slashing’s in her ward. Ward 2, Alderman Braithwaite had no report. Ward 3, Alderman Wynne had no report. Ward 4, Alderman Wilson had no report. Ward 5, Alderman Holmes had no report. Alderman Wilson motioned for the Council to adjourn to the Executive Session to discuss Litigation, Collective Bargaining, Personnel, and minutes. With a unanimous voice vote the meeting was adjourned at 11:40 pm. Submitted by, Hon. Rodney Greene, City Clerk 105 of 635 Page 1 of 3 Rev. 11/8/2012 3:52:53 PM ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, November 12, 2012 5:45 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN GROVER, CHAIR II. SEVENTH ANNUAL PAINT EVANSTON PLOWS CONTEST AWARDS III. APPROVAL OF MINUTES OF REGULAR MEETING OF October 22, 2012 IV. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through 10/21/12 $2,600,475.68 (A2) City of Evanston Bills FY2012 11/13/12 $5,689,801.77 Credit Card Activity through September 30, 2012 $ 116,292.41 (A3.1) Approval of Contract with Wiss, Janney, Elstner Associates, Inc. for Professional Consulting Services for the 2013 Sherman Plaza Façade Repairs (RFP 12-163) Staff recommends that City Council authorize the City Manager to execute a contract for the 2013 Sherman Plaza Façade Repairs with Wiss, Janney, Elstner Associates, Inc. (330 Pfingsten Road, Northbrook, IL) at a total cost of $42,400. Funding is provided by the FY2012 Capital Improvement Program Project #416138 with a budget of $800,000. For Action 106 of 635 Page 2 of 3 Rev. 11/8/2012 3:52:53 PM (A3.2) Approval of Contracts with Smith Maintenance Company and Total Building Services for Janitorial Services at Lorraine H. Morton Civic Center, Evanston Service Center, Main Library, Police Headquarters, and Police Outpost (RFP 12-171) Staff recommends City Council authorize the City Manager to execute contracts for Janitorial Services with Smith Maintenance Company (205 W. Randolph Street, Suite 925, Chicago, IL) in the annual amount of $114,384.17 for services at the Civic Center, Service Center, Police Headquarters, Fire Headquarters and Police Outpost, and with Total Building Services (340 Bennett Road, Elk Grove Village, IL) in the annual amount of $85,920 for services at the Main Library. Funding is provided by each facility’s approved operating budget. For Action (A3.3) Approval of Contract Extension with Third Millennium Associates, Inc. for City Vehicle Sticker and Pet License Print, Mail and Fulfillment Services Staff recommends City Council authorize the City Manager to sign a contract extension for City Vehicle Sticker and Pet License print, mail and fulfillment services with Third Millennium Associates, Inc. (4200 Cantera Drive, Suite 105, Warrenville, IL) in the amount of $48,042.54. Funding is provided by Finance Division Account 1910.65045. For Action (A3.4) Approval of Contracts for Snow Towing Operations Staff recommends approval of award of contract(s) for Snow Towing Services in an amount not to exceed $75,000, which is the estimated total for the 2012-2013 snow season. Funding is provided by General Fund Account 2680.62451, Towing and Booting Contracts. For Action (A3.5) Approval of Contract with Municipal Code Corporation MCCInnovations for Document Management Software, Installation and Maintenance Services (RFP 12-111) Staff recommends City Council authorize the City Manager to execute a contract for the installation of document management software with Municipal Code Corporation MCCInnovations (1700 Capital Circle SW, Tallahassee, FL) in the amount of $83,122.50. Funding is provided by the Federal Cook County Fiscal Year 2009 Justice Assistance Stimulus Grant/Cook County Funding for Technology Improvement in the amount of $69,405, and $13,717.50 from Account 1932.62320 Computer License and Support. For Action 107 of 635 Page 3 of 3 Rev. 11/8/2012 3:52:53 PM (A4) Resolution 78-R-12 Authorizing the City Manager to Execute a Single Source Professional Design Build Service Agreement with Electrical Resource Management, Inc. for Sherman Plaza Parking Garage Lighting Improvements Staff recommends that City Council approve Resolution 78-R-12 authorizing the City Manager to execute a single source professional design build service agreement to complete lighting improvements at the Sherman Plaza Parking Garage with Electrical Resource Management, Inc. (703 Childs Street, Wheaton, IL) in the amount of $451,665. Funding will be initially provided by Parking Fund Account 700506.65515, and reimbursed by the Illinois Department of Commerce and Economic Opportunity. For Action (A5) Resolution 79-R-12 Authorizing the City Manager to Execute the Right-of- Way Lease Agreement with VFJ Enterprises, Inc. d/b/a Chicago’s Home of Chicken and Waffles Staff recommends that City Council adopt Resolution 79-R-12 authorizing the City Manager to execute a right-of-way lease agreement with VFJ Enterprises, Inc, d/b/a Chicago’s Home of Chicken and Waffles (2424 Dempster Street, Evanston, IL). The lease is for an initial term of five (5) years for 39 parking spaces and the drive aisle on McDaniel Avenue in the public right-of-way for $11,070 annually. For Action (A6) Resolution 80-R-12, Authorizing the Service Center Apartment Lease Agreement Staff recommends that Council approve Resolution 80-R-12 authorizing the City Manager to sign a lease for the one bedroom apartment on the second floor of the Service Center, 2020 Asbury Avenue, with Mr. Homayoon Pirooz from November 26, 2012 through November 26, 2013. For Action V. ITEMS FOR DISCUSSION VI. COMMUNICATIONS VII. ADJOURNMENT 108 of 635 Page 1 of 6 Administration and Public Works . MEETING MINUTES Administration & Public Works Monday, October 22, 2012 5:45P.M. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston Council Chambers Members Present: Ald. Braithwaite, Ald. Burrus, Ald. Grover, Ald. Holmes, Ald. Rainey Members Absent: Staff Present: Paul D’Agostino, Wally Bobkiewicz, Godwin Chen, Cheryl Chukwu, Ken Cox, Bob Dorneker, Doug Gaynor, Stephen Griffin, Robert Gustafson, Jewell Jackson, Deputy Chief Jamraz, Lonnie Jeschke, Fire Chief Klaiber, Martin Lyons, Jim Maiworm, Joe McRae, Sat Nagar, Suzette Robinson, Dave Stoneback, Matt Swentkofske Others Present: Junad Rizki - Resident – 2784 Sheridan Presiding Member: Alderman Grover ______________________________________________________________________ I. DECLARATION OF A QUORUM: ALDERMAN GROVER, CHAIR With a quorum present, Chair Grover called the meeting to order at 5:50 p.m. II. APPROVAL OF MINUTES OF REGULAR MEETING OF October 8, 2012 A voice vote was taken and the minutes of October 8, 2012 were unanimously approved. III. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through 10/07/12 $2,619,383.11 (A2) City of Evanston Bills FY2012 10/23/12 $2,686,300.59 A voice vote was taken and the Payroll through 10/07/12 and the Bills through 10/23/12 were unanimously approved. (A3) Approval of Contract for Insurance Consulting Services with Mesirow Financial Services, Inc. (RFP 12-168) Staff recommends City Council authorization for the City Manager to sign a contract for Insurance Consulting Services with Mesirow Financial Services, Inc., (353 North Clark Street, Chicago, IL) in the total amount of $49,500. Funding is provided in the Insurance Fund Account 7800.62615. A voice vote was taken and A3 was unanimously approved. (A4) Approval to Provide Free Holiday Parking in the City’s Three Downtown Self-Park Garages and Lot 60 Located at 1234 Chicago Avenue The Transportation/Parking Committee and City staff recommend approval to provide free holiday parking in the City’s three Downtown Self-Park 109 of 635 Page 2 of 6 Administration and Public Works Garages and Lot 60 located at 1234 Chicago Avenue on weekdays between 5 p.m. and 12 midnight and all day on Saturday beginning Thursday, November 22, 2012 through Tuesday, January 1, 2013. A voice vote was taken and A4 was unanimously approved. (A5) Approval of Chicago Transit Authority Intergovernmental Agreement Staff recommends City Council authorization for the City Manager to sign a three-year intergovernmental agreement between the Chicago Transit Authority (CTA) and Evanston Police Department for uniformed patrols on the CTA purple line and CTA elevated platforms. Funding provided by the CTA is estimated at $200,112 per calendar year with a contract rate of $38 per hour. A voice vote was taken and A5 was unanimously approved. (A6) Approval of District 202 Rock Salt Agreement for 2012/2013 Staff recommends City Council authorize the City Manager to sign an agreement with Evanston School District 202 for the sale of rock salt in the amount of $66.67 per ton which includes a 10% administration and handling fee for the period November 15, 2012 through April 15, 2013. A voice vote was taken and A6 was unanimously approved. (A7) Approval of District 65 Rock Salt Agreement for 2012/2013 Staff recommends City Council authorize the City Manager to sign an agreement with Evanston School District 65 for the sale of rock salt in the amount of $66.67 per ton which includes a 10% administration and handling fee for the period November 15, 2012 through April 15, 2013. A voice vote was taken and A7 was unanimously approved. (A8) Resolution 71-R-12 Authorizing an Intergovernmental Agreement with the Village of Skokie for Use of the Fire Station 17 - Training Facility Staff recommends that Council authorize the City Manager to enter into an Inter-Governmental Agreement (IGA) with the Village of Skokie. The IGA is for the use and maintenance of the Village of Skokie- Fire Station 17 – Training Tower, located at 8157 Central Park in Skokie, Illinois. The initial participation cost to the City of Evanston will be $286,000. Funding will be provided by the Capital Improvement Program Project Number 415829. Funding after the initial capital improvement for annual maintenance costs will be provided by Fire Department account 2305. 62360. Resident Junad Rizki claimed that this agreement shows that the City does not recognize the relationship to value. He said that this is most unprofessional. He related that he is not opposed to training but these costs are open-ended, fifteen thousand a year for maintenance, thirty to forty thousand a year for the initial cost, he said he has to wonder if the city is going to provide that much training to the officers. Ald. Grover addressing Chief Klaiber, said you and I discussed earlier today how this affects our Insurance Services Office (ISO) rating. Would you please explain how that works and how better training can affect the rating. Chief Klaiber (Fire Chief) noted that the City’s rating improved from level 3 to level 2 in 2010. We cannot go to level 1 he said. The City lost its training tower after the remodeling and the move to the Police Department headquarters. In 2003 Skokie asked if we were willing to help construct a tower to which we said 110 of 635 Page 3 of 6 Administration and Public Works “no.” Then a few years later we started training there. It is felt that we can benefit from a permanent agreement. One week will be for us, a second for Skokie, a third for combined training (we do respond to each others emergencies) and the fourth week for maintenance. We will train throughout the year. Ald. Rainey said that on the surface this looked like a good deal for Skokie. Are you confident Chief Klaiber that the financial arrangement is fair. Chief Klaiber said he was very confident. The tower is now at a point that repairs are needed. The $286,000 is to help get the tower to a usable state. Our fifteen thousand and their match will be for annual maintenance. Ald. Rainey asked why the tower was not maintained over the years. Chief Klaiber said that training is very hard on a structure. Or she wondered, did Skokie build something that was inadequate, or are we just propping them up. Chief Klaiber said that he cannot talk to those points but noted that this agreement provides for oversight of the facility. Martin Lyons (Assistant City manager/Treasurer) said that he had the same concerns as Ald. Rainey as he read the documents. A facility of this type has a higher wear and tear profile than other sites. I can envision repairs being needed in ten years he concluded. Chief Klaiber said it is not currently being used for line fire training. There is however many other types of training that are being conducted. Ald. Rainey said that it sounds like a fabulous opportunity, it sounds like a lot of research was done, it sounds like Mr. Rizki did not have all the information and it sounds like we know what we are doing. Ald. Holmes asked about a comparison between this cost and taking the train out to the Glen for training. Chief Klaiber said that the Police Department and the City belong to Northeastern Illinois Public Safety Training Academy (NIPSTA) for 25 thousand a year. Two times a year we have training at their academy. Large joint operations are conducted. But only one company can go at a time to the academy, and be out of Evanston. In Skokie we can go twelve times a year and can get back to Evanston very quickly in an emergency. Ald. Grover asked what the benefits to the residents would be if the City got a higher ISO rating. Chief Klaiber said that insurance rates would decrease, especially in commercial areas. A voice vote was taken and A8 was unanimously approved. (A9) Resolution 72-R-12 Authorizing the Transfer of $704,263 of Motor Fuel Tax Funds for General Maintenance of Streets Staff recommends approval of Resolution 72-R-12 by which City Council would authorize the transfer of $704,263 of Motor Fuel Tax Funds for general maintenance of streets by City forces. The fund transfer was approved as part of 2012 budget. A voice vote was taken and A9 was unanimously approved. (A10) Resolution 74-R-12 Approving Solid Waste Agency of Northern Cook County (SWANCC) as a Listed Entity for Health Insurance Staff recommends approval of Resolution 74-R-12 authorizing the City Manager to execute an intergovernmental agreement with SWANCC for the provision of health insurance as a component unit of the City within the Intergovernmental Personal Benefits Cooperative (IPBC). SWANCC will be responsible for all insurance premium costs and fees and will also receive increases/decreases in plan costs equal to the City’s plan costs each year. Ald. Rainey said she wonders if this is a case of just being nice or do we get something out of this. M. Lyons stated that they are insured by Blue Cross Blue 111 of 635 Page 4 of 6 Administration and Public Works Shield as a small group, 2 to 150 employees. The City is self insured. They will be expected to pay their premiums and after a year they can join the HMO plan which is shared across all the communities. There is very little risk involved. The point being, they’ll pay their premiums and the way the pool is set up, we have our risk capped. If they have a large claim and it goes above thirty thousand dollars all of IPBC shares in it. This is a regional thing we are doing by trying to control costs at SWANCC. This should over the long haul provide us with lower costs from SWANCC. Ald. Rainey suggested that it would be a good idea to get an analysis of what it is like in the private market for waste disposal. Wally Bobkiewicz (City Manager) said that he is the alternate representative to SWANCC. The full Board is looking at what options are available. Many existing agreements are coming to an end. All committees are looking at their options. Perhaps Mr. Dave Van Vooren, Executive Director of SWANNC should come back to answer questions. The City is very involved in SWANCC. M. Lyons noted that the City has a ninety day out clause at each years end. A voice vote was taken and A10 was unanimously approved. (A11) Ordinance 62-O-12; Amending the City Code and the Civil Service Commission Rules Staff requests consideration of Ordinance 62-O-12, which amends Title 2, Chapter 3 of the City Code to address state law amendments to the Fire Department hiring process, expands the number and role of the commissioners in the hiring process for new police officers and firefighters, and addresses changes in the hiring practices within the Division of Human Resources. A voice vote was taken and A11 was unanimously approved. (A12) Ordinance 116-O-12, to Add “Drive” as an Available Street Designation Staff recommends adoption of Ordinance 116-O-12 which amends Section 7-2-3 of the Evanston City Code of 2012, as amended, (the “Code”) to include “drive” as an available street designation. A voice vote was taken and A12 was unanimously approved. (A13) Ordinance 126-O-12, Amending Ordinance 28-O-11 Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Water Pollution Control Loan Program Staff recommends approval of Ordinance 126-O-12 modifying previously adopted Ordinance 28-O-11 that authorized the City to borrow funds from the Illinois Environmental Protection Agency Water Pollution Control Loan Program for the construction of the Large Diameter Sewer Rehabilitation Phase I project. This ordinance modifies Ordinance 28-O-11 authorizing the City to borrow up to $4,000,000. The debt service will be paid from the Sewer Fund. A voice vote was taken and A13 was unanimously approved. (A14) Ordinance 113-O-12, Increasing the number of Class B Liquor Licenses Permitting Issuance to 27 Live Staff recommends adoption of Ordinance 113-O-12, which amends Subsection 3-4-6-(B) of the Evanston City Code of 2012 (“City Code”), as amended, to increase the number of Class B liquor licenses from 16 to 17 112 of 635 Page 5 of 6 Administration and Public Works to permit issuance of a liquor license to 27 Live, LLC, 1012-14 Church Street. Ald. Grover said she would like to recommend that the Council waive the holding of this ordinance for two weeks. Ald. Rainey said that if the surety bond, Basset training, fingerprint results, etc. are not evident she cannot vote for this. She was assured that all would be available at Council. A voice vote was taken and A14 was unanimously approved. (A15) Ordinance 118-O-12, Decreasing the Number of Class D Liquor Licenses Due to the Closure of Mecafresh Staff recommends adoption of Ordinance 118-O-12, which amends Subsection 3-4-6-(D) of the Evanston City Code of 2012 (“City Code”), as amended, to decrease the number of Class D liquor licenses from 25 to 24 due to the closure of Mecafresh, 1840 Oak Avenue. Ald. Rainey suggested that since this place is already closed, the Council should waive the holding of this ordinance for two weeks. A voice vote was taken and A15 was unanimously approved. (A16) Ordinance 122-O-12, Increasing the Number of Class Y Liquor Licenses Permitting Issuance to Wine Goddess, LLC Staff recommends adoption of Ordinance 122-O-12, which amends Subsection 3-4-6-(Y) of the Evanston City Code of 2012 (“City Code”), as amended, to increase the number of Class Y liquor licenses from two to three to permit issuance to Wine Goddess, LLC, 702 Main Street. A voice vote was taken and A16 was unanimously approved. (A17) Ordinance 123-O-12, Increasing the Number of Class B1 Liquor Licenses Permitting Issuance to Cheesie’s Evanston, LLC Staff recommends adoption of Ordinance 123-O-12, which amends Subsection 3-4-6-(B1) of the Evanston City Code of 2012 (“City Code”), as amended, to increase the number of Class B1 liquor licenses from five to six to permit issuance to Cheesie’s Evanston, LLC, d/b/a Cheesie’s Pub & Grub, 622 Davis Street. A voice vote was taken and A17 was unanimously approved. (A18) Ordinance 124-O-12, Increasing the Number of Class B1 Liquor Licenses Permitting Issuance to Clarke’s on Orrington, Inc. (d/b/a JT’s Bar and Grill) Staff recommends adoption of Ordinance 124-O-12, which amends Subsection 3-4-6-(B1) of the Evanston City Code of 2012 (“City Code”), as amended, to increase the number of Class B1 liquor licenses to seven (with adoption of Ordinance 123-O-12) to permit issuance to Clarke’s on Orrington, Inc., d/b/a JT’s Bar and Grill, 1639 Orrington. Suspension of the Rules is requested for Introduction and Action by City Council on October 22. 2012. Ald. Rainey pointed out that all the information needed is not in the packet. A voice vote was taken and A18 was unanimously approved. (A19) Ordinance 128-O-12: Visitors Center Fire Lane Construction Project Agreement and Lease Agreement with Northwestern University Staff requests consideration of Ordinance 128-O-12, authorizing the City Manager to negotiate and execute a Project Agreement and a Lease Agreement 113 of 635 Page 6 of 6 Administration and Public Works with Northwestern University for City-owned property located at the northeast corner of Sheridan Road and Campus Drive. A voice vote was taken and A19 was unanimously approved. IV. ITEMS FOR DISCUSSION (APW1) Signs on Parkways Suzette Robinson (Director Public Works) began the discussion by saying that the Mayor had requested research to the possible modification of the applicable section of the City Code concerning advertising on public streets and alleys. S. Robinson said she was going to share the findings tonight. City Code Chapter 4 Advertising speaks to the placement of advertising on all public streets or alleys. The traffic engineers and police can remove these signs as a violation of this section. Some residents have voiced concern about the equity in enforcement. The modifications suggested are: 1) Establish signage contracts within the ordinance, i.e., non-profit events, recreational activities, political activities, memorials, commercial services and sales. 2) Exempt certain categories from removal such as non-profit and recreational events. 3) Require that all signage contain date(s) and 4) Establish time limits on displays i.e. two weeks in advance of an event. Ald. Burrus agreed that currently residents just put up signs. Would exempt category types have to come in and say what they are going to do she asked. I envision this with people putting signs everywhere all the time. Ald. Holmes asked what is needed besides a two week maximum. Ald. Burrus said they can put them up for two weeks, then change the location and have them up for two more weeks. Ald. Holmes suggested that as a non-profit, you would want signs everywhere to serve all of the community. Yard sale signs are usually only in the area of the sale. Ald. Burrus noted that Aldermen get invites to many fund raisers. If they were allowed to put signs all over the parkways, there will be a lot of signs. Ald. Grover stated that this is only concerned with city property. Ald. Rainey said she does not think we need to change existing rules. Ald. Grover suggested putting a sticker on the sign saying it violates City policy. Ald. Holmes suggested that a bill be sent for removal charges. S. Robinson thanked them for their input and comments. VI. ADJOURNMENT Ald. Burrus moved and Ald. Holmes seconded that the meeting be adjourned. It was unanimously approved at 6:30. Respectfully Submitted, Phillip Baugher Administrative Assistant, Administrative Services 114 of 635 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Richard Perry, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: November 8, 2012 Recommended Action: Staff recommends approval of the City of Evanston Payroll and Bills List. Summary: Payroll – October 8, 2012 through October 21, 2012 $2,600,475.68 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – November 13, 2012 $5,689,801.77 General Fund Amount – Bills list $327,454.80 General Fund Amount – Supplemental list $ 16,512.00 General Fund Total: $343,966.80 Credit Card Activity – Period End September 30, 2012 $ 116,292.41 Attachments: Bills Lists, September Credit Card Transactions For City Council meeting of November 12, 2012 Item A1/A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum 115 of 635 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/13/12PERIOD ENDING 00100 GENERAL ACCOUNT 100 GENERAL FUND ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 100.41340 STINETTE, GLENDA CASE #12-18011 SEIZED FUNDS 675.00 100.22725 VERIZON WIRELESS (25505)WIRELESS SERVICE 591.38 100.21640 METLIFE SMALL BUSINESS CENTER MONTHLY INVOICE 16,876.84 100.41420 CITY OF EVANSTON - PETTY CASH *NET OPERATING FUNDS 2,500.00 100.21680 RTA/CTA TRANSIT BENEFIT *TRANSIT BENEFIT CARDS 1,099.50 100.22735 TREASURER OF THE STATE OF IL *UNCLAIMED PROPERTY - 06/30/20 3,234.74 100.21640 GUARDIAN MONTHLY INVOICE 12,697.48 100.22760 ARLEN MUSIC CONSULTANTS, INC. NOYES STUDIO SECRTY DPST RFND 917.15 100.22760 ARLEN MUSIC CONSULTANTS, INC. NOYES PARKING REFUND 450.00 100.22760 OCKWELL, ELIZABETH NOYES STUDIO SECRTY DPST RFND 310.01 100.21639 EYE MED VISION CARE MONTHLY INVOICE 2,828.41 100.22730 BANK OF AMERICA COMMERCIAL CARD *PURCHASING CARD - SEPT. 116,292.41 100.22771 EVANSTON FIREFIGHTERS LOCAL 74 BICYCLE HELMETS-SPLIT COSTS 445.00 158,917.92 1505 CITY MANAGER 1505.64540 AT & T MOBILITY *WIRELESS SERVICE 171.92 1505.62295 GETTES, AMANDA REIMB. ICMA CONFERENCE 557.68 1505.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 99.14 1505.62295 BOBKIEWICZ, WALTER *ICMA CONF. REIMB.1,738.04 1505.62295 AFFY TAPPLE *TAFFY APPLES - CITY EMPLOYEES 864.00 1505.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 99.14 1505.62295 CHEN, GODWIN REIMB. 2012 ICMA CONFERENCE 1,104.60 1505.62360 ILLINOIS CITY/COUNTY MANAGEMEN ICMA MEMBERSHIP 1,400.00 1505.65095 OFFICE DEPOT OFFICE SUPPLIES CMO 2012 ADDTL 180.72 1505.65095 OFFICE DEPOT OFFICE SUPPLIES CMO 2012 26.46 6,241.70 1510 PUBLIC INFORMATION 1510.62490 LATIN RHYTHMS ACADEMY OF DANCE *ETHS LATINO FESTIVAL PERFRM.400.00 400.00 1535 SUSTAINABILTY GRANT 1535.65125 HURLEY, CATHERINE *REIMB. GREEN LIVING POSTERS 102.25 102.25 1705 LEGAL ADMINISTRATION 1705.62130 PIONEER PRESS PUBLICATION 35.20 1705.62130 PIONEER PRESS PUBLICATION 34.40 1705.65095 OFFICE DEPOT OFFICE SUPPLIES .69 1705.65095 OFFICE DEPOT OFFICE SUPPLIES 32.66 1705.65095 OFFICE DEPOT OFFICE SUPPLIES 37.67 1705.65095 OFFICE DEPOT OFFICE SUPPLIES 164.82 1705.65095 ALLEGRA PRINT & IMAGING BUSINESS CARDS 4.00 1705.65095 ALLEGRA PRINT & IMAGING BUSINESS CARDS 35.00 1705.62345 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 17.82 1705.61010 ROBERT HALF INTERNATIONAL LEGAL STAFF 1,114.70 1705.61010 ROBERT HALF INTERNATIONAL LEGAL STAFF 1,065.00 1705.62345 PACER SERVICE CENTER ELECTRONIC RECORDS 57.00 *Advanced Payment 1116 of 635 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/13/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 1705.65095 OFFICE DEPOT SUPPLIES RETURN 17.43- 1705.62509 HANSEN, ANJANA HEARING OFFICER 1,530.00 1705.62509 GREENSPAN, JEFFREY D HEARING OFFICER 960.00 1705.62509 EX, MITCHELL C.HEARING OFFICER 1,350.00 1705.62345 COOK COUNTY RECORDER OF DEEDS RECORDINGS 40.00 1705.65010 WOLTERS KLUWER EVIDENCE HANDBOOK 147.42 1705.65010 WEST GROUP PAYMENT CTR INFORMATION CHARGES 1,201.83 1705.62509 BRUNNER, SUSAN D HEARING OFFICER 3,430.00 11,240.78 1905 ADM.SERVICES- GENERAL SUPPORT 1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,200.00 1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,200.00 1905.65095 OFFICE DEPOT OFFICE SUPPLIES ADMIN GEN SUPP 71.08 1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,200.00 1905.65095 OFFICE DEPOT OFFICE SUPPLIES ADMIN GEN SUPP 17.62 3,688.70 1910 FINANCE DIVISION - REVENUE 1910.65045 RYDIN SIGN & DECAL PRINT-STICKERS/VALIDATORS 3,688.00 1910.52010 NOVY, STUART REFUND-OVERPYMNT CITY STICKER 37.50 1910.51620 COOK COUNTY RECORDER OF DEEDS DEED RECORDINGS 10.00 1910.65095 OFFICE DEPOT OFFICE SUPPLIES REVENUE DEPT 4.50 1910.51600 BYAMBAA, BATERDENE PARKING REFUND 30.00 1910.62431 GARDA CL GREAT LAKES, INC.LIBRARY CHARGE-SEPT 2012 30.48 1910.65095 OFFICE DEPOT OFFICE SUPPLIES 91.58 1910.65095 OFFICE DEPOT OFFICE SUPPLIES 128.37 4,020.43 1920 FINANCE DIVISION - ACCOUNTING 1920.65095 OFFICE DEPOT OFFICE SUPPLIES ACCOUNTING 119.67 119.67 1925 FINANCE DIVISION - PURCHASING 1925.62360 SAM'S CLUB DIRECT MEMBERSHIPS 2013-ACCT. 99328 35.00 35.00 1929 HUMAN RESOURCE DIVISION 1929.65125 FEDERAL EXPRESS CORP.SHIPPING CHARGES 45.62 1929.62270 NATIONAL GUARDIAN LIFE INSURAN MONTHLY INVOICE 378.27 1929.62509 CANNON COCHRAN MANAGEMENT SERV DEPARTMENTAL AUDITS 8,000.00 1929.62630 I.D.E.S. / ILLINOIS DEPT. 3RD QTR BENEFITS PAYMENT 39,162.82 1929.62509 EAP CONSULTANTS, INC.MONTHLY INVOICE 1,013.82 1929.62160 LASER ASSOC., STEPHEN A.EMPLOYMENT TESTING-POLICE 2,250.00 1929.62160 F.L. HUNTER & ASSOCIATES EMPLOYMENT TESTING-POLICE 480.00 1929.65095 OFFICE DEPOT OFFICE SUPPLIES 55.05 1929.62509 OFFICE DEPOT OFFICE SUPPLIES-SAFETY 100.78 1929.62509 CINTAS FIRST AID & SUPPLY FIRST AID EQUIPMENT 506.11 1929.62274 TRANS UNION CORP RECRUITMENT-POLICE DEPT 98.34 1929.62509 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 506.11 1929.62295 BAGLEY, SARAH IPELPA CONF. REIMB.211.82 52,808.74 *Advanced Payment 2117 of 635 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/13/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 1932 INFORMATION TECHNOLOGY DIVI. 1932.62175 IRON MOUNTAIN OSDP SERVICE AGREEMENT 781.49 1932.62250 SMS SYSTEMS MAINTENANCE SERVIC COMPUTER HARDWARE MAINT. SERV.809.90 1932.64505 AT & T 8100 COMMUNICATION CHARGES 45.31 1932.62340 ORACLE AMERICA, INC.ANNUAL CONTRACT RENEWALS 477.18 1932.62340 ORACLE CORPORATION SALES FINANCIAL SYS ANNUAL SUPPORT 36,256.01 1932.62340 DERBY TECH, INC.CIPA FILTER MAINT.995.00 1932.62340 CORE BTS INC ANNUAL FOR BARRACUDA 4,003.20 43,368.09 1941 PARKING ENFORCEMENT & TICKETS 1941.62451 BEHESHTI, ELHAM TOW HEARING 200.00 1941.52505 AMERICAN TRAFFIC SOLUTIONS REFUND- OVERPYMNT TICKET 35.00 1941.62451 TENNYSON, KEITH TOW REFUND 185.00 1941.52505 NGUYEN, TRAM REFUND-PAID CITATION TWICE 35.00 1941.62451 KRUMHOLZ, ADAM TOW REFUND 225.00 680.00 2101 COMMUNITY DEVELOPMENT ADMIN 2101.65095 OFFICE DEPOT OFFICE SUPPLIES FY12 BU 2101 13.23 2101.65095 OFFICE DEPOT OFFICE SUPPLIES FY12 BU 2101 30.58 43.81 2105 PLANNING & ZONING 2105.62205 PIONEER PRESS ZONING ADS FY2012 41.60 2105.62285 AARYNN/ALLYSSA TRUCKING ZONING PACKETS 46.66 2105.62205 PIONEER PRESS FY2012 ADS PLANNING 48.00 2105.62205 PIONEER PRESS FY2012 ADS PLANNING 31.20 2105.62285 AARYNN/ALLYSSA TRUCKING ZONING BD. APPEAL PACKETS 52.49 2105.62285 AARYNN/ALLYSSA TRUCKING PRESERVATION PACKETS 75.82 2105.62205 PIONEER PRESS FY2012 ADS PLANNING 33.60 329.37 2115 HOUSING CODE COMPLIANCE 2115.62345 HAAS, VALEREE RENTAL REGISTRATION PROGRAM 370.00 2115.62190 CLEAN CITY INNOVATIONS, LLC GRAFFITI REMOVALS 170.00 540.00 2120 HOUSING REHABILITATION 2120.65095 TEUTEBERG INC REGISTRATION ENVELOPES 357.24 357.24 2126 BUILDING INSPECTION SERVICES 2126.52080 HAUGER, JOHN REIMB. DUPLICATE PERMIT 88.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00 2126.62464 B & F TECHNICAL CODE SERVICES INSPECTIONS 1,020.00 2126.65010 ARAMARK UNIFORM SERVICE TOUGH-LITE JACKET 82.98 2126.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 BU 2126 52.30 2126.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 BU 2126 30.58 2126.62464 LAMBERG, BRIAN K ELECTRICAL INSPECTIONS 175.00 2126.62295 SONN, HYUNGSIG REIMB. SYMPOSIUM 144.38 2126.65095 TEUTEBERG INC LASER INVOICE 474.00 2,147.24 *Advanced Payment 3118 of 635 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/13/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2205 POLICE ADMINISTRATION 2205.64005 COMED MONTHLY CHARGES 120.44 2205.64015 NICOR 0632 MONTHLY CHARGES 179.71 2205.64005 COMED MONTHLY CHARGES 113.66 2205.65085 A-MIDWEST BOARD-UP INC.CASE 12-27365 1818 GREY 333.00 2205.68205 NATIONAL AWARD SERVICES INC WALNUT FRAMED PLAQUES-3 270.00 2205.64015 NICOR 0632 MONTHLY CHARGES 40.73 1,057.54 2210 PATROL OPERATIONS 2210.65015 O'HERRON CO INC. OF AMUNITION 255.00 2210.65020 BROWN, CHELSEA REIMB. BLOOD EXPOSURE/HOLSTER 48.35 2210.65020 VCG UNIFORM INITIAL UNIFORM PURCHASE 363.05 2210.65020 O'HERRON CO INC. OF BALLISTIC VEST 800.00 2210.65020 VCG UNIFORM INITIAL UNIFORM PURCHASE 104.90 2210.65020 VCG UNIFORM INITIAL UNIFORM PURCHASE 1,728.25 2210.65020 VCG UNIFORM INITIAL UNIFORM PURCHASE 327.05 3,626.60 2240 POLICE RECORDS 2240.65095 OFFICE DEPOT FY 2012 OFFICE SUPPLIES 77.64 2240.65095 OFFICE DEPOT FY 2012 OFFICE SUPPLIES 199.99 2240.65095 ALLEGRA PRINT & IMAGING ENVELOPES 589.00 866.63 2250 SERVICE DESK 2250.65085 ILLINOIS ASSOCIATION OF PROPER ACTIVE MEMBERSHIPS 2013 25.00 2250.65020 VCG UNIFORM INITIAL UNIFORM PURCHASE 223.80 2250.65040 LAPORT INC AIR FRESHENER 73.68 322.48 2251 311 CENTER 2251.64505 AT & T MOBILITY WIRELESS SERVICE 55.47 2251.64505 AT & T 8100 *311 SERVICE 398.29 2251.64505 PRATT, PANDORA EXCEL CLASS 99.00 552.76 2255 OFFICE-PROFESSIONAL STANDARDS 2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 373.80 373.80 2260 OFFICE OF ADMINISTRATION 2260.62295 BODY BUILDERS DISCOUNT OUTLET, SPIRIT CE800 COMMON ELLIPTICAL 1,700.00 2260.62295 BODY BUILDERS DISCOUNT OUTLET, DELIVERY FEES 425.00 2260.62295 BODY BUILDERS DISCOUNT OUTLET, SPIRIT CT800 COMM TREADMILL 2,100.00 2260.62295 BODY BUILDERS DISCOUNT OUTLET, 7 FT OLYMPIC POWER BAR LIMITED 149.00 2260.62295 BODY BUILDERS DISCOUNT OUTLET, 100 LB RUBBER DUMBELL 200.00 2260.62295 BODY BUILDERS DISCOUNT OUTLET, 65 LB RUBBER DUMBELL 65.00 2260.62295 BODY BUILDERS DISCOUNT OUTLET, 40 LB RUBBER DUMBELL 40.00 2260.62295 COLLEGE OF LAKE COUNTY EVIDENCE TECH. TRAINING-3 1,650.00 2260.62295 EVANSTON ATHLETIC CLUB FITNESS SEPTEMBER 353.40 2260.62295 BODY BUILDERS DISCOUNT OUTLET, 70 LB RUBBER DUMBELL 140.00 6,822.40 *Advanced Payment 4119 of 635 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/13/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2280 ANIMAL CONTROL 2280.65125 PETSMART FOOD 63.92 2280.65125 PETSMART KTTY LITTER 76.89 140.81 2305 FIRE MGT & SUPPORT 2305.62518 THYSSENKRUPP ELEVATOR ELEVATOR MAINT.569.70 2305.62360 CHICAGO TRIBUNE ADVERTISE REQUEST FOR BIDS 528.00 2305.65040 LAPORT INC JANITORIAL SUPPLIES 185.00 2305.64015 NICOR 0632 MONTHLY CHARGES 194.80 2305.64015 NICOR 0632 MONTHLY CHARGES 26.26 2305.64015 NICOR 0632 MONTHLY CHARGES 141.05 2305.64015 NICOR 0632 MONTHLY CHARGES 190.75 2305.64015 NICOR 0632 MONTHLY CHARGES 179.71 2305.64015 NICOR 0632 MONTHLY CHARGES 147.28 2,162.55 2310 FIRE PREVENTION 2310.65095 ILLINOIS PAPER COMPANY COPY PAPER 434.20 2310.65105 EMSAR CHICAGO/MILWAUKEE STRETCHER MATTRESS 208.00 2310.62295 FIRE INVESTIGATORS STRIKE FORCE FIREFIGHTING TRAINING 30.00 2310.62210 NATIONAL FIRE PROTECTION ASSOC FIRE PREVENTION MATERIALS 649.19 2310.62245 NATIONAL FIRE PROTECTION ASSOC FIRE PREVENTION MATERIALS 205.76 1,527.15 2315 FIRE SUPPRESSION 2315.65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 437.26 2315.62295 INFECTION CONTROL/EMERGING CON EMS TRAINING 250.00 2315.62521 PHYSIO-CONTROL, INC.2 YEAR SERVICE AGREEMENT 1,530.00 2315.53675 ANDRES MEDICAL BILLING AMBULANCE CHARGES SEPT. 2012 3,794.25 2315.65625 BELSON OUTDOORS STATION SUPPLIES 822.00 2315.62295 FIREFIGHTING SERVICES LLC FIREFIGHTING TRAINING 260.00 2315.62295 ILLINOIS BONE AND JOINT INSTIT DEPARTMENT TRAINING 780.00 2315.62295 SAM'S CLUB DIRECT SUPPLIES 59.48 2315.62295 NORTHEASTERN ILLINOIS PUBLIC AERIAL OPERATIONS 800.00 8,732.99 2425 DENTAL SERVICES 2425.65095 SMILEMAKERS DENTAL SUPPLIES 50.99 2425.65095 SMILEMAKERS DENTAL SUPPLIES 38.24 2425.65095 SMILEMAKERS DENTAL SUPPLIES 33.45 2425.65075 A & B ORTHODONTIC LAB, INC.DENTAL SUPPLIES 124.00 2425.65075 PROGRESS PORCELAIN DENTAL LAB DENTAL SUPPLIES 405.00 651.68 2435 FOOD AND ENVIRONMENTAL HEALTH 2435.65095 OFFICE DEPOT OFFICE SUPPLIES 18.92 18.92 2460 COMMUNITY PURCHASED SERVICES 2460.67125 INFANT WELFARE SOCIETY OF EVAN 2ND QRT. MENTAL HEALTH BOARD 10,250.00 10,250.00 2605 DIRECTOR OF PUBLIC WORKS *Advanced Payment 5120 of 635 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/13/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2605.65095 OFFICE DEPOT FY2012 OFFICE SUPPLIES 53.80 53.80 2610 MUNICIPAL SERVICE CENTER 2610.65020 SILK SCREEN EXPRESS, INC.FY2012 AFSCME WORK T-SHIRT 212.25 2610.64015 NICOR 0632 MONTHLY CHARGES 389.28 2610.64015 NICOR 0632 MONTHLY CHARGES 144.55 2610.62225 TOTAL BUILDING SERVICES JANITORIAL SVCS SERVICE CENTER 1,485.00 2610.62225 TOTAL BUILDING SERVICES JANITORIAL SVCS SERVICE CENTER 1,485.00 2610.62415 SHRED ALL RECYCLING SYSTEMS TIRE RECYCLING 146.34 2610.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 49.74 2610.65020 SILK SCREEN EXPRESS, INC.FY2012 AFSCME UNIFORM PURCHASE 1,680.00 2610.65020 SILK SCREEN EXPRESS, INC.FY2012 AFSCME UNIFORM PURCHASE 70.00 2610.65020 SILK SCREEN EXPRESS, INC.FY2012 AFSCME WORK T-SHIRT 50.00 2610.65020 SILK SCREEN EXPRESS, INC.FY2012 AFSCME WORK T-SHIRT 38.75 2610.65020 SILK SCREEN EXPRESS, INC.FY2012 AFSCME UNIFORM PURCHASE 317.00 2610.65020 SILK SCREEN EXPRESS, INC.FY2012 AFSCME UNIFORM PURCHASE 120.00 6,187.91 2625 ENGINEERING 2625.65095 OFFICE DEPOT FY2012 OFFICE SUPPLIES 21.51 21.51 2640 TRAF. SIG. & ST. LIGHT. MAINT 2640.64006 COMED MONTHLY CHARGES 55.28 2640.65070 BROWN TRAFFIC PRODUCTS TRAFFIC SIGNAL HEAD PURCHASE 5,944.00 2640.64006 COMED MONTHLY CHARGES 3,423.06 2640.65070 BROWN TRAFFIC PRODUCTS TECH. SUPPORT-SIGNAL CONTROL 1,000.00 2640.64008 CONSTELLATION MONTHLY CHARGES 30.44 2640.65070 TRAFFIC TECHNICAL SUPPORT TRAFFIC SIGNAL/CONTROL REPAIR 436.00 10,888.78 2665 STREETS AND SANITATION ADMINIS 2665.62360 SAM'S CLUB DIRECT MEMBERSHIPS 2013-ACCT. 99328 15.00 15.00 2670 STREET AND ALLEY MAINTENANCE 2670.65055 OZINGA CHICAGO RMC, INC.FY2012 CONCRETE PURCHASE 1,313.00 2670.65055 HEALY ASPHALT FY2012 HOT MIX ASPHALT 811.80 2670.65055 HEALY ASPHALT FY2012 HOT MIX ASPHALT 241.28 2670.65055 HEALY ASPHALT FY2012 HOT MIX ASPHALT 313.56 2670.65055 OZINGA CHICAGO RMC, INC.FY2012 CONCRETE PURCHASE 891.00 2670.65055 HEALY ASPHALT FY2012 HOT MIX ASPHALT 656.76 2670.65115 HIGHWAY TECHNOLOGIES INC TRAFFIC SIGNS - BIKE THE RIDGE 660.00 2670.65055 HEALY ASPHALT FY2012 HOT MIX ASPHALT 529.36 2670.65055 HEALY ASPHALT FY2012 HOT MIX ASPHALT 268.84 2670.65055 HEALY ASPHALT FY2012 HOT MIX ASPHALT 464.88 2670.65055 OZINGA CHICAGO RMC, INC.FY2012 CONCRETE PURCHASE 971.00 2670.65055 OZINGA CHICAGO RMC, INC.FY2012 CONCRETE PURCHASE 500.00 2670.65055 OZINGA CHICAGO RMC, INC.FY2012 CONCRETE PURCHASE 974.00 2670.65055 OZINGA CHICAGO RMC, INC.FY2012 CONCRETE PURCHASE 1,056.00 9,651.48 *Advanced Payment 6121 of 635 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/13/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3005 REC. MGMT. & GENERAL SUPPORT 3005.62295 NORTHEASTERN ILLINOIS PUBLIC SUPERVISORS ACADEMY 50.00 3005.65125 SAM'S CLUB DIRECT SUPPLIES RETURN 9.00- 3005.65125 SAM'S CLUB DIRECT QUARTERLY TRAINING SUPPLIES 162.17 203.17 3010 REC. BUS. & FISCAL MGMT 3010.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 64.95 3010.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 13.81 78.76 3020 RECREATION GENERAL SUPPORT 3020.65125 COMCAST CABLE COMMUNICATION CHARGES 18.92 18.92 3025 PARK UTILITIES 3025.64005 COMED MONTHLY CHARGES 287.39 3025.64005 COMED MONTHLY CHARGES 17.50 3025.64005 COMED MONTHLY CHARGES 47.95 3025.64005 COMED MONTHLY CHARGES 158.90 3025.64005 COMED MONTHLY CHARGES 506.97 3025.64005 COMED MONTHLY CHARGES 39.07 3025.64005 COMED MONTHLY CHARGES 142.36 3025.64005 COMED MONTHLY CHARGES 35.10 3025.64005 COMED MONTHLY CHARGES 52.58 3025.64005 COMED MONTHLY CHARGES 20.04 3025.64005 COMED MONTHLY CHARGES 238.28 3025.64005 COMED MONTHLY CHARGES 25.10 3025.64005 COMED MONTHLY CHARGES 16.46 3025.64005 COMED MONTHLY CHARGES 26.56 3025.64005 COMED MONTHLY CHARGES 33.92 3025.64005 COMED MONTHLY CHARGES 209.04 3025.64005 COMED MONTHLY CHARGES 86.39 3025.64005 COMED MONTHLY CHARGES 24.62 3025.64005 COMED MONTHLY CHARGES 60.65 3025.64005 COMED MONTHLY CHARGES 72.22 3025.64005 COMED MONTHLY CHARGES 49.27 3025.64005 COMED MONTHLY CHARGES 16.80 3025.64005 COMED MONTHLY CHARGES 15.47 3025.64005 COMED MONTHLY CHARGES 452.76 3025.64005 COMED MONTHLY CHARGES 46.78 3025.64005 CONSTELLATION MONTHLY CHARGES 1,753.61 3025.64015 NICOR 0632 MONTHLY CHARGES 36.53 3025.64015 NICOR 0632 MONTHLY CHARGES 34.59 3025.64015 NICOR 0632 MONTHLY CHARGES 40.73 3025.64015 NICOR 0632 MONTHLY CHARGES 27.35 3025.64015 NICOR 0632 MONTHLY CHARGES 9.46 3025.64015 NICOR 0632 MONTHLY CHARGES 29.58 3025.64015 NICOR 0632 MONTHLY CHARGES 27.35 3025.64015 NICOR 0632 MONTHLY CHARGES 35.41 3025.64015 NICOR 0632 MONTHLY CHARGES 26.50 3025.64005 COMED MONTHLY CHARGES 246.26 *Advanced Payment 7122 of 635 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/13/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3025.64015 NICOR 0632 MONTHLY CHARGES 23.93 3025.64005 COMED MONTHLY CHARGES 47.86 3025.64005 COMED MONTHLY CHARGES 23.85 3025.64005 COMED MONTHLY CHARGES 17.28 5,062.47 3030 CROWN COMMUNITY CENTER 3030.65110 SAM'S CLUB DIRECT PRESCHOOL SUPPLIES 78.73 3030.65025 SAM'S CLUB DIRECT MILK 7.12 3030.65025 SAM'S CLUB DIRECT FOOD 47.80 3030.65110 SAM'S CLUB DIRECT HALLOWEEN SUPPLIES 60.88 3030.65025 SAM'S CLUB DIRECT HALLOWEEN SUPPLIES 41.88 3030.65025 SAM'S CLUB DIRECT AFTERSCHOOL SNACK 168.01 3030.65110 SAM'S CLUB DIRECT AFTERSCHOOL SNACK 19.24 3030.65025 SAM'S CLUB DIRECT AFTERSCHOOL SNACK 181.71 3030.65110 SAM'S CLUB DIRECT PRESCHOOL SUPPLIES 65.64 3030.65025 SAM'S CLUB DIRECT AFTERSCHOOL SNACK 7.12 3030.62505 COUSSENS, DARCY YOUTH DANCE INSTRUCTOR 240.00 3030.62505 VAN DER KARR, MICHELLE A.ADULT DANCE INSTRUCTOR 240.00 3030.62507 POSITIVE CONNECTIONS, INC.AFTER SCHOOL PGRM FIELD TRIP 228.38 3030.62490 POSITIVE CONNECTIONS, INC.CROWN FIELD TRIP BUS 7/13 163.13 3030.62507 POSITIVE CONNECTIONS, INC.SURF TURF FIELD TRIP BUS 7/13 108.75 3030.62507 POSITIVE CONNECTIONS, INC.SURF TURF FIELD TRIP BUS 7/19 174.00 3030.62375 JEAN'S GREENS, INC. PLANT SERVICES 50.00 3030.65040 LAPORT INC JANITORIAL SUPPLIES 300.00 3030.64005 CONSTELLATION MONTHLY CHARGES 2,765.65 3030.64015 NICOR 0632 MONTHLY CHARGES 122.09 3030.65025 SAM'S CLUB DIRECT AFTERSCHOOL SNACK 130.92 3030.65110 SAM'S CLUB DIRECT SNACK SUPPLIES 84.87 3030.65110 SAM'S CLUB DIRECT PRESCHOOL SUPPLIES 156.75 5,442.67 3035 CHANDLER COMMUNITY CENTER 3035.65110 SCHELDE NORTH AMERICA VOLLEYBALL NET 370.00 3035.65095 ILLINOIS PAPER COMPANY OFFICE PAPER 85.70 3035.62505 CHESS WIZARDS INC INSTRUCTION YOUTH CHESS 6,218.80 3035.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 50.60 3035.62518 ALARM DETECTION SYSTEMS, INC. ANNUAL FIRE TEST/REPAIRS 1,088.88 3035.64015 NICOR 0632 MONTHLY CHARGES 132.15 3035.62507 NICKEL CITY MINISPORT CAMP FIELD TRIP 8/17 240.00 3035.62507 POSITIVE CONNECTIONS, INC.SCHOOL DAYOFF FIELD TRIP BUS 271.88 3035.62505 NORTHWESTERN UNIVERSITY WORK- WORK STUDY STAFF 1,900.83 3035.64005 CONSTELLATION MONTHLY CHARGES 1,453.65 3035.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICES 31.20 11,843.69 3040 FLEETWOOD JOURDAIN COM CT 3040.65040 LAPORT INC 2012 JANITORIAL SUPPLIES 222.46 3040.65095 OFFICE DEPOT OFFICE SUPPLIES 8.02 3040.62518 ADT SECURITY SYSTEMS SECURITY SYSTEM 1,257.17 3040.62225 AMERICAN ASSEMBLY INC.REPAIR OF WALL PADDING 100.00 3040.65025 CATHOLIC CHARITIES OF CHICAGO CATERING SERVICES MEAL 664.00 *Advanced Payment 8123 of 635 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/13/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3040.65110 THE FITNESS CONNECTION TREADMILL/ELLIPTICAL PARTS 1,213.00 3040.65080 COCA-COLA ENTERPRISES LAKESHOR VENDING RESALE 241.92 3040.64005 CONSTELLATION MONTHLY CHARGES 2,450.55 3040.65110 COMCAST CABLE COMMUNICATION CHARGES 97.82 3040.64015 NICOR 0632 MONTHLY CHARGES 170.66 6,425.60 3045 FLEETWOOD/JOURDAIN THEATR 3045.62511 ROSEBOROUGH, JACQUELINE GAIL ASSIST DIRECTOR FJT HOME/BSE 200.00 3045.65095 OFFICE DEPOT OFFICE SUPPLIES 17.54 3045.62511 GAUL, TANIA RICHARD PLAYWRITING INSTRUCTOR 300.00 517.54 3050 RECREATION OUTREACH PROGRAM 3050.62210 HOME CITY ICE COMPANY ICE AND ICE CHEST FOR SUMMER 110.00 3050.65040 LAPORT INC 2012 JANITORIAL SUPPLIES 216.80 3050.62210 HOME CITY ICE COMPANY ICE AND ICE CHEST FOR SUMMER 131.00 3050.62210 HOME CITY ICE COMPANY ICE AND ICE CHEST FOR SUMMER 145.00 3050.62511 JABUREK, DENNIS POOL TABLE SERVICE 240.00 3050.65040 LAPORT INC 2012 JANITORIAL SUPPLIES 16.67 859.47 3055 LEVY CENTER SENIOR SERVICES 3055.64005 CONSTELLATION MONTHLY CHARGES 4,698.35 3055.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 72.59 3055.62505 KOLAKOWSKI, DONALD DIRECTOR FALL 2012 ECT 1,125.00 3055.62360 SAM'S CLUB DIRECT MEMBERSHIPS 2013-ACCT. 99328 15.00 3055.65110 SAM'S CLUB DIRECT SUPPLIES 33.52 3055.62505 MARCANTONIO, CHRISTINA ECT - COSTUME DESIGNER 400.00 3055.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 19.98 3055.64015 NICOR 0632 MONTHLY CHARGES 264.20 3055.62505 SMITH, ANYA BLAKEMAN ASSIST DIRECTOR ECT FALL 2012 400.00 3055.62245 DIRECT FITNESS SOLUTIONS MAINTENANCE FITNESS ROOM 510.00 3055.62511 COMCAST CABLE COMMUNICATION CHARGES 76.56 3055.62511 KREATIVE PARTIES PRIVATE PARTY ENTERTAINMENT 225.00 7,840.20 3080 BEACHES 3080.65110 LEMOI HARDWARE FLY PAPER/MISC. SUPPLIES 70.61 3080.64015 NICOR 0632 MONTHLY CHARGES 45.43 3080.64015 NICOR 0632 MONTHLY CHARGES 36.27 3080.64005 CONSTELLATION MONTHLY CHARGES 146.03 298.34 3085 RECREATION FACILITY MAINT 3085.65040 LAPORT INC JANITORIAL SUPPLIES 62.74 3085.65040 LAPORT INC JANITORIAL SUPPLIES 1,024.05 3085.65040 LAPORT INC JANITORIAL SUPPLIES 975.95 3085.65040 LAPORT INC JANITORIAL SUPPLIES LAKEFRONT 489.84 3085.65110 CONSERV FS TURFACE FOR BASEBALL FIELDS 6,166.55 3085.65055 HALLORAN & YAUCH, INC.LOVELACE PK VALVES/GROUND WIRE 231.00 3085.65055 HALLORAN & YAUCH, INC.SYSTEM CHECK/SERV, JAMES PK 835.07 9,785.20 *Advanced Payment 9124 of 635 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/13/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3095 CROWN ICE RINK 3095.62245 MCCAULEY MECHANICAL SERVICE EQUIPMENT CHECK AFTER FAILURE 226.00 3095.62495 ANDERSON PEST CONTROL PEST CONTROL 79.00 3095.62490 POSITIVE CONNECTIONS, INC.CROWN FIELD TRIP BUS 7/17 456.75 3095.62490 POSITIVE CONNECTIONS, INC.CROWN FIELD TRIP BUS 7/16 206.63 3095.62490 POSITIVE CONNECTIONS, INC.CROWN FIELD TRIP BUS 7/13 217.50 3095.62490 POSITIVE CONNECTIONS, INC.CROWN FIELD TRIP BUS 7/13 239.25 3095.62490 POSITIVE CONNECTIONS, INC.CROWN FIELD TRIP BUS 7/12 141.38 3095.62490 POSITIVE CONNECTIONS, INC.CROWN FIELD TRIP BUS 7/12 97.88 3095.62490 POSITIVE CONNECTIONS, INC.CROWN FIELD TRIP BUS 7/11 108.75 3095.62490 POSITIVE CONNECTIONS, INC.CROWN FIELD TRIP BUS 7/11 152.25 3095.62490 POSITIVE CONNECTIONS, INC.CROWN FIELD TRIP BUS 7/11 119.63 3095.62490 POSITIVE CONNECTIONS, INC.CROWN FIELD TRIP BUS 7/10 119.63 3095.62490 POSITIVE CONNECTIONS, INC.CROWN FIELD TRIP BUS 7/6 195.75 3095.62251 ARENA SERVICES & PRODUCTS DASHER BOARD CLEANING 710.00 3095.62490 POSITIVE CONNECTIONS, INC.CROWN FIELD TRIP BUS 7/2 141.38 3095.62490 POSITIVE CONNECTIONS, INC.CROWN FIELD TRIP BUS 7/3 174.00 3095.62490 POSITIVE CONNECTIONS, INC.CROWN FIELD TRIP BUS 7/3 348.00 3095.62490 POSITIVE CONNECTIONS, INC.CROWN FIELD TRIP BUS 7/3 97.88 3095.62490 POSITIVE CONNECTIONS, INC.CROWN FIELD TRIP BUS 7/5 108.75 3095.62490 POSITIVE CONNECTIONS, INC.CROWN FIELD TRIP BUS 7/5 119.63 3095.62375 JEAN'S GREENS, INC. PLANT SERVICES 50.00 3095.65080 COCA-COLA ENTERPRISES LAKESHOR CREDIT VENDING RESALE 43.20- 3095.65040 LAPORT INC JANITORIAL SUPPLIES 5.35 3095.65040 LAPORT INC JANITORIAL SUPPLIES 85.04 3095.65040 LAPORT INC JANITORIAL SUPPLIES 108.41 3095.65040 LAPORT INC JANITORIAL SUPPLIES 91.59 3095.62490 POSITIVE CONNECTIONS, INC.CROWN FIELD TRIP BUS 7/6 108.75 3095.62490 POSITIVE CONNECTIONS, INC.CROWN FIELD TRIP BUS 7/6 239.25 3095.62490 POSITIVE CONNECTIONS, INC.CROWN FIELD TRIP BUS 7/20 369.75 3095.62490 POSITIVE CONNECTIONS, INC.CROWN FIELD TRIP BUS 7/19 108.75 3095.62490 POSITIVE CONNECTIONS, INC.CROWN FIELD TRIP BUS 7/19 119.63 3095.62490 POSITIVE CONNECTIONS, INC.CROWN FIELD TRIP BUS 7/18 119.63 3095.62490 POSITIVE CONNECTIONS, INC.CROWN FIELD TRIP BUS 7/18 97.88 3095.62490 POSITIVE CONNECTIONS, INC.CROWN FIELD TRIP BUS 7/17 108.75 3095.64005 CONSTELLATION MONTHLY CHARGES 8,296.94 3095.65040 LAPORT INC JANITORIAL SUPPLIES 31.64 3095.65040 LAPORT INC JANITORIAL SUPPLIES 231.12 3095.65095 OFFICE DEPOT OFFICE SUPPLIES 66.12 3095.65080 COCA-COLA ENTERPRISES VENDING RESALE 464.04 3095.64015 NICOR 0632 MONTHLY CHARGES 366.27 3095.65080 SAM'S CLUB DIRECT VENDING RESALE 297.92 15,383.67 3100 SPORTS LEAGUES 3100.62508 BRADLEY, PATRICK ADULT SOFTBALL UMPIRE 68.00 68.00 3130 SPECIAL RECREATION 3130.62360 SAM'S CLUB DIRECT MEMBERSHIPS 2013-ACCT. 99328 15.00 3130.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS RENTAL 195.75 *Advanced Payment 10125 of 635 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/13/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 210.75 3155 GOLF 3155.62505 NORTHWESTERN UNIVERSITY WORK- WORK STUDY STAFF 711.73 711.73 3205 COMMUNITY RELATIONS 3205.62490 RIVER VALLEY RANCH LINK REIMBURSEMENT 10/6-10/13 81.00 3205.62490 FOODIE BITES INC LINK REIMBURSEMENT6/26-10/13 69.00 3205.62490 FROSTY PRODUCTION LINK REIMBURSMNT 10/6-13, 7/14 157.00 3205.62490 K & K FARM'S LINK REIMBURSEMENT 8/25-10/13 473.00 3205.62490 KINNIKINNICK FARM LINK REIMBURSEMENT 9/29-10/13 97.00 3205.62490 BRUNKOW CHEESE LINK REIMBURSEMENT 10/6-10/13 44.00 3205.62490 LYON'S FARM LINK REIMBURSEMENT 9/26-10/13 82.00 3205.62490 DEFLOURED LLC LINK REIMBURSEMENT 8/25-10/13 46.00 3205.62490 OLD TOWN OIL LINK REIMBURSEMENT 10/6-10/13 95.00 3205.62490 LAKE BREEZE ORGANICS LINK REIMBURSEMENT 10/6-10/13 31.00 3205.62490 DONGVILLO FARM LINK REIMBURSEMENT 10/6-10/13 51.00 3205.62490 GREAT HARVEST BREAD CO.LINK REIMBURSEMENT 9/26-10/13 68.00 3205.62490 ELKO'S PRODUCE AND GREENHOUSE LINK REIMBURSEMENT 9/29-10/13 112.00 3205.62490 HENRY'S FARM LINK REIMBURSEMENT 10/6-10/13 417.00 3205.62490 GREEN ACRES LINK REIMBURSEMENT 10/6-10/13 184.00 3205.62490 J.W. MORLOCK AND GIRLS LINK REIMBURSEMENT 9/29-10/13 62.00 3205.62490 HEIKE'S TREATS LLC LINK REIMBURSEMENT THRU 10/6 24.00 3205.62513 MARQUEZ, AUBREY COMMUNITY PICNIC ENTERTAINMENT 50.00 3205.62490 NICHOLS FARM & ORCHARD LINK REIMBURSEMENT 10/6-10/13 73.00 3205.62490 SWEETY PIES BAKERY CAKERY CAFE LINK REIMBURSEMENT 8/25-10/13 43.00 3205.62490 ZELDENRUST FARM LINK REIMBURSEMENT 10/6-10/13 130.00 3205.62490 GENEVA LAKES PRODUCE LINK REIMBURSEMENT 10/6 26.00 3205.62490 M AND D FARMS LINK REIMBURSEMENT 10/6-10/13 152.00 3205.62490 CRUST & CRUMB LINK REMBRSMNT 8/11 9/22 10/13 223.00 3205.62490 D & H FARMS LINK REIMBURSEMENT 10/6-10/13 51.00 3205.62490 NOFFKE FAMILY FARM LINK REIMBURSEMENT 9/29-10/13 40.00 3205.62490 TINY GREENS INC LINK REIMBURSEMENT 9/29 19.00 3205.62490 SMITS FARMS LINK REIMBURSEMENT 10/6-13 27.00 3205.62490 SEEDLING LINK REIMBURSEMENT 9/29-10-13 77.00 3205.62490 TERESA'S FRUIT AND HERBS LINK REIMBURSEMENT UP TO 10/6 37.00 3205.62490 FIRST, JON LINK REIMBURSEMENT 5/5,10/6-13 228.00 3205.62490 TRADERS POINT CREAMERY LINK REIMBRSMNT 6/9,9/29,10/13 71.00 3205.62490 NEW TRADITIONS FARM LINK REIMBURSEMENT 9/29-10/13 41.00 3205.62490 C AND D MEATS LINK REIMBURSEMENT THRU 10/13 76.00 3205.62490 HEARTLAND MEATS LINK REIMBURSEMENT THRU 10/13 36.00 3205.62490 K.V. STOVER AND SON LINK REIMBURSEMENT 9/15-10/13 275.00 3,768.00 3210 COMMISSION ON AGING 3210.62210 QUARTET COPIES HEALTH FAIR FLYER PRINTING 180.00 3210.65025 SAM'S CLUB DIRECT HEALTH EVENT SNACKS 41.96 221.96 3510 HORTICULTURAL MAINTENANCE 3510.62195 CHRISTY WEBBER & COMPANY 2012 LANDSCAPE MAINTENANCE 1,767.00 *Advanced Payment 11126 of 635 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/13/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3510.62195 CHRISTY WEBBER & COMPANY 2012 LANDSCAPE MAINTENANCE 1,533.30 3510.62195 CHRISTY WEBBER & COMPANY 2012 LANDSCAPE MAINTENANCE 1,533.30 3510.62195 LANDSCAPE CONCEPTS MANAGEMENT, 2012 LANDSCAPE MAINTENANCE 490.00 3510.62195 LANDSCAPE CONCEPTS MANAGEMENT, 2012 LANDSCAPE MAINTENANCE 28.00 3510.62199 NATURE'S PERSPECTIVE LANDSCAPI CONCRETE PADS & PLAQUE 1,285.00 3510.62195 LANDSCAPE CONCEPTS MANAGEMENT, 2012 LANDSCAPE MAINTENANCE 518.00 3510.62195 LANDSCAPE CONCEPTS MANAGEMENT, 2012 LANDSCAPE MAINTENANCE 532.00 3510.62195 NATURE'S PERSPECTIVE LANDSCAPI 2012 LANDSCAPE MAINTENANCE 232.00 3510.62195 LANDSCAPE CONCEPTS MANAGEMENT, 2012 LANDSCAPE MAINTENANCE 532.00 3510.65005 LURVEY LANDSCAPE SUPPLY INDEPENDENCE PROJECT 156.00 8,606.60 3535 DUTCH ELM INOCULATION PROGRAM 3535.62496 RAINBOW TREECARE PUMP HARDWARE 299.50 299.50 3605 ECOLOGY CENTER 3605.64005 CONSTELLATION MONTHLY CHARGES 369.87 3605.64015 NICOR 0632 MONTHLY CHARGES 16.71 3605.64015 NICOR 0632 MONTHLY CHARGES 51.52 438.10 3710 NOYES CULTURAL ARTS CTR 3710.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 9.40 3710.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 .12 3710.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICES 35.58 3710.64005 CONSTELLATION MONTHLY CHARGES 1,590.31 3710.64015 NICOR 0632 MONTHLY CHARGES 177.32 3710.62225 CHICAGO SPOTLIGHT EQUIPMENT RENTAL 1,474.20 3,286.93 3720 CULTURAL ARTS PROGRAMS 3720.62511 COURTNEY, ROBERT 6/19 STARLIGHT CONCERT 200.00 3720.62511 REDMOND, GUS STARLIGHT CONCERT 6/19 200.00 3720.62210 MINUTEMAN PRESS BACKSTAGE EVANSTON PROGRAM BK 154.80 3720.62210 EVANSTON SIGNS & GRAPHICS, INC BACKSTAGE EVANSTON SIGNS 95.00 3720.62515 SERVICE SANITATION INC TOILETS STARLIGHT, MOVIE 240.00 3720.62515 SERVICE SANITATION INC TOILETS STARLIGHT, MOVIE 145.00 3720.62509 PIVEN THEATRE WORKSHOP MANAGEMENT OF BACKSTAGE 2,000.00 3720.62210 SERAPH DIGITAL, INC.POSTCARDS "NO RELATIONSHIP"65.00 3720.62490 ALT, JANE NOYES GALLERY ART SALE 1,168.75 3720.62205 EVANSTON ROUND TABLE LLC ADVERTISEMENT 442.50 3720.62515 SERVICE SANITATION INC TOILETS STARLIGHT, MOVIE 145.00 3720.62515 SPECIAL EVENT SERVICES GROUP I PERMITS FEES ETHNIC & LAKESHORE 642.75 3720.62515 SPECIAL EVENT SERVICES GROUP I ELECTRICAL SERVICES 2,408.25 3720.62515 SERVICE SANITATION INC TOILETS STARLIGHT, MOVIE 145.00 3720.62210 SIGN A RAMA BACKSTAGE EVANSTON BANNERS 222.00 3720.62360 SAM'S CLUB DIRECT MEMBERSHIPS 2013-ACCT. 99328 15.00 3720.65095 OFFICE DEPOT OFFICE SUPPLIES 1.51 3720.65095 OFFICE DEPOT OFFICE SUPPLIES 3.50 8,294.06 3805 FACILITIES ADMINISTRATION *Advanced Payment 12127 of 635 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/13/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3805.65095 OFFICE DEPOT OFFICE SUPPLIES 45.22 3805.64005 COMED MONTHLY CHARGES 314.02 359.24 3806 CIVIC CENTER SERVICES 3806.62225 TOTAL BUILDING SERVICES JANITORIAL SVCS CIVIC CENTER 4,330.00 3806.62245 SIMPLEX GRINNELL PROVIDE FIRE PREVENTION 4,790.00 3806.65040 LAPORT INC JANITORIAL SUPPLIES 1,272.24 3806.65040 MARK VEND COMPANY VENDING SUPPLIES-ALD. LIBRARY 117.83 3806.65040 MARK VEND COMPANY VENDING SUPPLIES 176.46 3806.62225 TOTAL BUILDING SERVICES JANITORIAL SVCS CIVIC CENTER 4,330.00 3806.64015 NICOR 0632 MONTHLY CHARGES 249.12 15,265.65 454,255.95 00185 LIBRARY FUND 4805 LIBRARY YOUTH SERVICES 4805.65630 BAKER & TAYLOR JUV PRINT 291.11 4805.65641 RANDOM HOUSE INC JUV AV 27.75 4805.65630 BAKER & TAYLOR JUV PRINT 290.70 4805.65630 BAKER & TAYLOR JUV PRINT 1,589.77 4805.65630 BAKER & TAYLOR JUV PRINT 276.30 4805.65630 BAKER & TAYLOR JUV PRINT 914.75 4805.65630 BAKER & TAYLOR JUV PRINT 1,434.48 4805.65641 BAKER & TAYLOR JUV AV 12.70 4805.65641 BAKER & TAYLOR JUV AV 476.03 4805.65630 BAKER & TAYLOR JUV PRINT 204.02 4805.65630 BAKER & TAYLOR JUV PRINT 363.60 4805.65630 BAKER & TAYLOR JUV PRINT 46.52 4805.65630 BAKER & TAYLOR JUV PRINT 537.80 4805.65630 BOOK WHOLESALERS INC.JUV PRINT 78.72 4805.65630 BOOK WHOLESALERS INC.JUV PRINT 20.38 4805.65630 BOOK WHOLESALERS INC.JUV PRINT 12.98 4805.65630 BOOK WHOLESALERS INC.JUV PRINT 59.95 4805.65630 BOOK WHOLESALERS INC.JUV PRINT 17.16 4805.65630 BOOK WHOLESALERS INC.JUV PRINT 9.88 4805.65630 BOOK WHOLESALERS INC.JUV PRINT 9.88 4805.65630 BOOK WHOLESALERS INC.JUV PRINT 22.78 4805.65630 BOOK WHOLESALERS INC.JUV PRINT 43.48 4805.65630 BOOK WHOLESALERS INC.JUV PRINT 4.52 4805.65630 BOOK WHOLESALERS INC.JUV PRINT 4.29 4805.65630 BOOK WHOLESALERS INC.JUV PRINT 4.94 4805.65630 BOOK WHOLESALERS INC.JUV PRINT 19.18 4805.65641 MIDWEST TAPE JUV AV 23.98 4805.65641 MIDWEST TAPE JUV AV 47.98 4805.65641 RANDOM HOUSE INC JUV AV 107.25 4805.65641 RANDOM HOUSE INC JUV AV 45.00 4805.65641 RANDOM HOUSE INC JUV AV 48.75 4805.65630 BAKER & TAYLOR JUV PRINT 23.88 7,070.51 *Advanced Payment 13128 of 635 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/13/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 4806 LIBRARY ADULT SERVICES 4806.62506 NORTHWESTERN UNIVERSITY WORK- WORK-STUDY STUDENTS 488.82 4806.65641 BAKER & TAYLOR ADULT AV 102.87 4806.65641 BAKER & TAYLOR ADULT AV 7.34 4806.65641 BAKER & TAYLOR ADULT AV 7.34 4806.65641 BAKER & TAYLOR ADULT AV 22.04 4806.65641 BAKER & TAYLOR ADULT AV 156.08 4806.65641 BAKER & TAYLOR ADULT AV 74.66 4806.65641 BAKER & TAYLOR ADULT AV 77.14 4806.65630 BAKER & TAYLOR ADULT PRINT 1,262.00 4806.65630 BAKER & TAYLOR ADULT PRINT 282.49 4806.65630 BAKER & TAYLOR ADULT PRINT 157.92 4806.65641 BAKER & TAYLOR ADULT AV 376.43 4806.65641 BAKER & TAYLOR ADULT AV 153.73 4806.65641 BAKER & TAYLOR ADULT AV 36.74 4806.65641 BAKER & TAYLOR ADULT AV 29.39 4806.65641 BAKER & TAYLOR ADULT AV 18.36 4806.65641 BAKER & TAYLOR ADULT AV 47.70 4806.65641 BAKER & TAYLOR ADULT AV 135.88 4806.65630 BAKER & TAYLOR ADULT AV 256.07 4806.65641 BAKER & TAYLOR ADULT AV 1,064.19 4806.65630 BAKER & TAYLOR ADULT PRINT 1,696.32 4806.65630 BAKER & TAYLOR JUV PRINT 347.44 4806.65641 BAKER & TAYLOR ADULT AV 4.39 4806.65641 BAKER & TAYLOR ADULT AV 344.56 4806.65641 BAKER & TAYLOR ADULT AV 44.08 4806.65641 BAKER & TAYLOR ADULT AV 365.05 4806.65641 BAKER & TAYLOR ADULT AV 213.07 4806.65630 BAKER & TAYLOR ADULT PRINT 427.95 4806.65630 BAKER & TAYLOR ADULT PRINT 209.47 4806.65630 BAKER & TAYLOR ADULT PRINT 840.30 4806.65630 BAKER & TAYLOR ADULT PRINT 646.41 4806.65630 BAKER & TAYLOR ADULT PRINT 1,750.34 4806.65630 BAKER & TAYLOR ADULT PRINT 945.32 4806.65630 BAKER & TAYLOR ADULT PRINT 1,848.17 4806.65630 BAKER & TAYLOR ADULT PRINT 1,601.14 4806.65630 BAKER & TAYLOR ADULT PRINT 313.79 4806.65630 BAKER & TAYLOR ADULT PRINT 243.44 4806.65630 BAKER & TAYLOR ADULT PRINT 933.24 4806.65630 BAKER & TAYLOR ADULT PRINT 37.53 4806.65630 BAKER & TAYLOR ADULT PRINT 17.50 4806.65630 BAKER & TAYLOR ADULT PRINT 2,097.54 4806.65630 BARNES & NOBLE ADULT PRINT 11.99 4806.65635 CHICAGO TRIBUNE NEWSPAPER SUBSCRIPTION 325.00 4806.65641 BARNES & NOBLE ADULT AV 23.99 4806.65635 EBSCO INDUSTRIES, INC. PERIODICALS 13,758.89 4806.62341 INFO USA MARKETING, INC.INTERNET SOLUTIONS 12,000.00 4806.62341 GALE GROUP INTERNET SOLUTIONS 4,000.00 4806.65641 BAKER & TAYLOR ADULT AV 29.39 4806.65641 BAKER & TAYLOR ADULT AV 41.84 *Advanced Payment 14129 of 635 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/13/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 4806.65641 BAKER & TAYLOR ADULT AV 225.36 4806.65641 BAKER & TAYLOR ADULT AV 44.09 4806.65641 BAKER & TAYLOR ADULT AV 11.03 4806.65641 BAKER & TAYLOR ADULT AV 11.00 4806.65641 BAKER & TAYLOR ADULT AV 44.09 4806.65641 BAKER & TAYLOR ADULT AV 22.04 4806.65641 BAKER & TAYLOR ADULT AV 36.74 4806.65641 BAKER & TAYLOR ADULT AV 29.39 4806.65641 BAKER & TAYLOR ADULT AV 11.01 4806.65641 BAKER & TAYLOR ADULT AV 11.01 4806.65641 BAKER & TAYLOR ADULT AV 9.53 4806.65641 BAKER & TAYLOR ADULT AV 19.32 4806.65630 BAKER & TAYLOR ADULT PRINT 121.32 4806.65630 BAKER & TAYLOR ADULT PRINT 170.33 4806.65630 BAKER & TAYLOR ADULT PRINT 1,691.51 4806.65630 BAKER & TAYLOR ADULT PRINT 257.50 4806.65630 BAKER & TAYLOR ADULT PRINT 48.28 4806.65630 BAKER & TAYLOR ADULT PRINT 128.22 4806.65630 BAKER & TAYLOR ADULT PRINT 208.77 4806.65630 BAKER & TAYLOR ADULT PRINT 1,813.18 4806.65630 BAKER & TAYLOR ADULT PRINT 1,810.21 4806.65630 BAKER & TAYLOR ADULT PRINT 460.39 4806.65630 BAKER & TAYLOR ADULT PRINT 1,141.97 4806.65630 BAKER & TAYLOR ADULT PRINT 21.00 4806.65630 BAKER & TAYLOR ADULT PRINT 1,014.34 4806.65641 BLACKSTONE AUDIO BOOKS INC.ADULT AV 501.75 4806.65641 MIDWEST TAPE ADULT AV 89.98 4806.65641 MIDWEST TAPE ADULT AV 39.99 4806.65641 RANDOM HOUSE INC ADULT AV 86.25 4806.65641 RANDOM HOUSE INC ADULT AV 63.71 4806.65641 RECORDED BOOKS INC.ADULT AV 231.40 60,250.05 4820 LIBRARY CIRCULATION 4820.62506 NORTHWESTERN UNIVERSITY WORK- WORK-STUDY STUDENTS 337.50 337.50 4825 LIBRARY NEIGHBORHOOD SERVICES 4825.64015 NICOR 0632 MONTHLY CHARGES 33.31 33.31 4835 LIBRARY TECHNICAL SERVICES 4835.62341 COOPERATIVE COMPUTER SERVICES INTERNET SOLUTION PROVIDER 714.66 4835.65100 BLACKBOURN LIBRARY SUPPLIES 111.40 4835.65100 BLACKBOURN LIBRARY SUPPLIES 221.58 4835.62340 TODAY'S BUSINESS SOLUTIONS, IN INTERNET SERVICES PROVIDERS 900.00 1,947.64 4840 LIBRARY MAINTENANCE 4840.62225 TOTAL BUILDING SERVICES JANITORIAL SVCS MAIN LIBRARY 6,855.00 4840.62225 SIEMENS BLDG TECHNOLOGIES MAINT. SERVICE AGREEMENT 6,805.00 4840.62225 CINTAS #769 MAT SERVICE 64.19 *Advanced Payment 15130 of 635 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/13/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 4840.62225 CINTAS #769 MAT SERVICE 64.19 4840.62225 SCHINDLER ELEVATOR CORP BUILDING MAINTENANCE SERVICES 795.00 4840.62225 TOTAL BUILDING SERVICES JANITORIAL SVCS MAIN LIBRARY 6,855.00 4840.64015 NICOR 0632 MONTHLY CHARGES 233.68 21,672.06 91,311.07 00195 NEIGHBOR.STABILIZATION PROGRAM 5005 NSP-GENERAL ADMINISTRATION 5005.62205 CHICAGO TRIBUNE RFP 12-170 FAIR HOUSING 286.00 286.00 5006 PROGRAM DELIVERY 5006.62205 AMERICAN MARKETING SERVICES, I NSP2 PIONEER PRESS ADS 606.82 5006.62205 EVANSTON ROUND TABLE LLC WEB LINK/COLOR AD 434.00 1,040.82 1,326.82 00200 MOTOR FUEL TAX FUND 5099 2012 MFT STREET RESURFACING 5099.65515 GREAT LAKES SOIL & ENVIRONMENT FY2012 MATERIALS TESTING 5,176.00 5,176.00 5,176.00 00205 EMERGENCY TELEPHONE SYSTEM 5150 EMERGENCY TELEPHONE SYSTM 5150.62509 IRON MOUNTAIN OSDP OFF-SITE DATA 344.96 5150.65085 MOTOROLA SOLUTIONS, INC.COMMUNICATION CHARGES 1,494.77 1,839.73 1,839.73 00210 SPECIAL SERVICE DIST #4 5160 SPECIAL SERVICE DIST #4 5160.62517 EVMARK 4TH QRT OPERATING FUNDS 99,500.00 99,500.00 99,500.00 00215 CDBG FUND 5205 TARGETED CODE ENFORCEMENT 5205.62770 TGF ENTERPRISES, INC.CASE #10-1296 2323 LAKE ST.95.00 5205.62770 EQUIFAX CREDIT ACROFILE 27.11 5205.62770 ABG SERVICES, INC.CASE 09-0891 301 ASBURY 340.00 462.11 5220 CDBG ADMINISTRATION 5220.62295 POOLE, MARY ELLEN REIMB. COOK COUNTY CONFERENCE 28.86 5220.62205 CHICAGO TRIBUNE RFP 12-170 FAIR HOUSING 286.00 5220.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 BU 5220 42.99 5220.65095 OFFICE DEPOT OFFICE SUPPLIES FY12 BU 5220 47.79 405.64 5275 PUBLIC FACILITIES 5275.62915 EVANSTON DAY NURSERY PLAYGROUND EQUIPMENT INSTALL 9,754.88 *Advanced Payment 16131 of 635 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/13/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 9,754.88 10,622.63 00220 CD LOAN FUND 5280 CD LOAN 5280.65525 J.C. LICHT AND COMPANY PAINT PROGRAM 400.00 400.00 400.00 00225 ECONOMIC DEVELOPMENT FUND 5300 ECON. DEVELOPMENT FUND 5300.62659 NOW WE'RE COOKIN', INC.PAYMENT #2 GRANT AGREEMENT 4,346.30 5300.62659 EVMARK 2012 ECONOMIC CONTRIBUTION 9,625.00 5300.62205 CHICAGO TRIBUNE RFP 12-179 MAIN STREET TRANSIT 638.00 5300.62509 EVMARK LANDSCAPING MAINT. SERV.11,030.88 5300.62185 HBRA ARCHITECTS INC RFP 12-125 DOWNTOWN EVANSTON 8,047.19 5300.62660 SIGNATURE FOOD SOLUTIONS INC. *2ND CONSTRUCTION LOAN DRAW 37,500.00 5300.62136 KANE, MCKENNA AND ASSOCIATES, RFP 12-39 CONSULTING SERVICES 17,123.94 5300.62185 HBRA ARCHITECTS INC RFP 12-125 DOWNTOWN EVANSTON 10,130.63 98,441.94 98,441.94 00240 HOME FUND 5430 HOME FUND 5430.65535 HOUSING OPPORTUNITY DEVELOPMENT DRAW #11 131 CALLAN REHAB 6,000.00 5430.62295 POOLE, MARY ELLEN HOME SUMMIT REIMB.57.51 6,057.51 6,057.51 00300 WASHINGTON NATL TIF DEBT SERV 5470 WASHINGTON NAT'L TIF DS 5470.62185 HBRA ARCHITECTS INC RFP 12-125 DOWNTOWN EVANSTON 8,047.19 5470.62185 HBRA ARCHITECTS INC RFP 12-125 DOWNTOWN EVANSTON 10,130.62 5470.62605 EVMARK 2012 ECONOMIC CONTRIBUTION 9,625.00 5470.62605 EVMARK LANDSCAPING MAINT. SERV.11,030.87 38,833.68 38,833.68 00320 DEBT SERVICE FUND 5705 2006 BONDS 5705.62350 WELLS FARGO BANK GO SERIES 2006 250.00 250.00 5711 2010 A BONDS 5711.62350 WELLS FARGO BANK GO SERIES 2010A 250.00 250.00 5712 2010 B BONDS 5712.62350 WELLS FARGO BANK GO SERIES 2010B 250.00 250.00 5714 2012A BONDS 5714.62350 FITCH, INC.RATING FEES 2012A 13,000.00 *Advanced Payment 17132 of 635 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/13/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 13,000.00 5728 2004B GO BONDS 5728.62350 WELLS FARGO BANK GO SERIES 2004B 250.00 250.00 5729 2005 BONDS 5729.62350 WELLS FARGO BANK GO SERIES 2004 250.00 5729.62350 WELLS FARGO BANK GO SERIES 2005 250.00 500.00 14,500.00 00330 HOWARD RIDGE TIF 5860 HOWARD RIDGE TIF 5860.65515 WARD EIGHT WINE BAR *CONSTRUCTION WORK REIMB.48,812.31 48,812.31 48,812.31 00415 CAPITAL IMPROVEMENTS FUND 415175 CIVIC CTR RENOVATIONS 415175.65050 DWG, INC.REPLACEMENT HEAT PUMPS FOR LMC 17,527.00 415175.65510 CONTAINER SYSTEM, INC SUPPLY & INSTALL FENCING PER 5,865.00 415175.65510 DOLBY DEVELOPMENT, INC PROVIDE GENERAL CONTRACTING 11,920.50 35,312.50 415176 CIVIC CTR PRK LOT LIGHTING IMP 415176.65653 JASCO ELECTRIC CORPORATION CIVIC CENTER PARKING LOT 59,700.60 59,700.60 415224 SERV. CTR PARKING DECK REPAIRS 415224.62165 GREAT LAKES SOIL & ENVIRONMENT MATERIAL TESTING SYSTEM 1,195.00 1,195.00 415857 STREET RESURFACING 415857.65515 GREAT LAKES SOIL & ENVIRONMENT FY2012 MATERIALS TESTING 4,954.00 415857.65515 LANDMARK CONTRACTORS, INC.2012 CHURCH ST PROJECT 6,813.00 415857.65515 LANDMARK CONTRACTORS, INC. STREETSCAPE 57.05 415857.65515 LANDMARK CONTRACTORS, INC. STREETSCAPE 276,443.00 288,267.05 415868 STREETLIGHT UPGRADE PROGM 415868.65515 LANDMARK CONTRACTORS, INC. POWER CENTER 31,590.00 31,590.00 416103 BLOCK CURB/SIDEWALK REPLACEMEN 416103.65515 CHICAGOLAND PAVING CONTRACTORS 2012 CHURCH ST IMPROVEMENT PRO 142,261.66 416103.65515 LANDMARK CONTRACTORS, INC.2012 CHURCH ST PROJECT 199,484.17 341,745.83 757,810.98 00420 SPEC ASSESS CAP PROJECT FUND 6407 SPECIAL ASSESSMENT 1492 6407.56570 WELLS FARGO BANK REFUND WARRANT 1492 P.I.6.91 6.91 6.91 *Advanced Payment 18133 of 635 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/13/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 00505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 7005.65045 PRF GRAPHICS 2013 PARKING LOT PERMITS 1,107.00 7005.53476 BYAMBAA, BATERDENE PARKING REFUND 95.00 1,202.00 7015 PARKING LOTS & METERS 7015.62375 CHICAGO TRANSIT AUTHORITY MONTHLY RENT-LOT 19 990.00 7015.62375 MCGAW YMCA 3RD QRT. PARKING METER COLLECT 3,595.06 4,585.06 7025 CHURCH STREET GARAGE 7025.64005 CONSTELLATION MONTHLY CHARGES 2,335.01 7025.53515 WALLACE, ROBERT W.ACCESS CARD REFUND 25.00 7025.62509 REVCON TECHNOLOGIES, INC.SERVICE CONTRACT MAINTENANCE 2,650.00 5,010.01 7036 SHERMAN GARAGE 7036.53515 ALAM, KAMRAN ACCESS CARD REFUND 25.00 7036.64005 CONSTELLATION MONTHLY CHARGES 9,692.94 7036.62509 REVCON TECHNOLOGIES, INC.SERVICE CONTRACT MAINTENANCE 7,510.00 7036.62225 E-Z KLEEN MAINTENANCE WINDOW WASHING-SHERMAN PLAZA 1,300.00 7036.53515 TAGGE, LYNNE ACCESS CARD REFUND 25.00 18,552.94 7037 MAPLE GARAGE 7037.65050 GRAINGER, INC., W.W.LAMPS-MAPLE GARAGE 63.00 7037.62509 REVCON TECHNOLOGIES, INC.SERVICE CONTRACT MAINTENANCE 5,036.00 7037.62425 GRAINGER, INC., W.W.ELEVATOR LAMPS-MAPLE GARAGE 5.33 7037.65050 GRAINGER, INC., W.W.BALLAST FOR GARAGE LAMPS 236.70 7037.64005 CONSTELLATION MONTHLY CHARGES 4,726.67 7037.62509 VINTECH SYSTEMS, INC.CAMERA INSTALLATION 880.00 10,947.70 700509 CHURCH STREET GARAGE REPAIRS 700509.65515 BEHLES & BEHLES 2012 PARKING GARAGE ROOF 4,619.08 4,619.08 44,916.79 00510 WATER FUND 510 WATER FUND 510.10220 CITY OF EVANSTON - PETTY CASH PETTY CASH REIMB.205.67 205.67 7100 WATER GENERAL SUPPORT 7100.65095 OFFICE DEPOT OFFICE SUPPLIES FOR FY 2012 1.99 7100.65095 OFFICE DEPOT OFFICE SUPPLIES FOR FY 2012 89.89 7100.62360 AMERICAN PUBLIC WORKS ASN MEMBERSHIPS 80.50 7100.62210 ON TRACK FULFILLMENT INC.PRINTING/PERFORM MAILING 160.00 7100.53575 FEDERAL EXPRESS CORP.SHIPPING 135.59 7100.53575 FEDERAL EXPRESS CORP.SHIPPING 143.88 7100.53575 FEDERAL EXPRESS CORP.SHIPPING 98.56 7100.56145 AMERICAN PIPE LINERS, INC.FIRE HYDRANT DEPOSIT REFUND 2,300.00 *Advanced Payment 19134 of 635 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/13/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3,010.41 7105 PUMPING 7105.64005 CONSTELLATION MONTHLY CHARGES 63,784.40 7105.64015 NICOR 0632 MONTHLY CHARGES 686.14 7105.64005 COMED MONTHLY CHARGES 41.95 64,512.49 7110 FILTRATION 7110.65015 ALEXANDER CHEMICAL CORPORATION LIQUID CHLORINE - TON CONTAINE 3,396.00 7110.62420 METROPOLITAN WATER ANNUAL SLUDGE DISPOSAL CHARGE 51,877.77 7110.62465 UNDERWRITERS LABORATORIES INC. 2012 LABORATORY TESTING 10.00 55,283.77 7120 WATER METER MAINTENANCE 7120.65070 MID AMERICAN WATER OF WAUCONDA 3/4"X1" METER COUPLING-NO LEAD 1,245.00 7120.65070 MID AMERICAN WATER OF WAUCONDA 5/8"X3/4" METER COUPLING 800.00 7120.65070 MID AMERICAN WATER OF WAUCONDA 5/8" RUBBER COUPLING GASKETS 100.00 7120.65070 MID AMERICAN WATER OF WAUCONDA 3/4" RUBBER COUPLING GASKETS 120.00 7120.65070 MID AMERICAN WATER OF WAUCONDA 2" DROP-IN GASKETS #GT-141 61.80 7120.65070 MID AMERICAN WATER OF WAUCONDA 1" RUBBER COUPLING GASKETS 140.00 7120.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 195.75 2,662.55 7125 OTHER OPERATIONS 7125.65080 WATER PRODUCTS CO.10" MJRW GATE VALVE 2,800.00 7125.62315 ON TRACK FULFILLMENT INC.PRINTING/PERFORM MAILING 30.08 2,830.08 7130 WATER CAPITAL OUTLAY 7130.65702 ZIEBELL WATER SERVICE PRODUCTS 12" HENRY PRATT RD SERIES 2,816.25 7130.65702 ZIEBELL WATER SERVICE PRODUCTS 8" HENRY PRATT RD SERIES CHECK 1,033.75 7130.65702 ZIEBELL WATER SERVICE PRODUCTS SHIPPING AND HANDLING 240.00 4,090.00 132,594.97 00513 WATER-DEPR, IMPROV & EXTENSION 733067 SECURITY IMPROVEMENTS - WATER 733067.65515 IP CAMERA WAREHOUSE LLC ESTIMATED FREIGHT 65.00 733067.65515 IP CAMERA WAREHOUSE LLC MX-Q24M-SEC N11-BL NIGHT (BW)12,045.00 12,110.00 733078 SCADA SYSTEM IMPROVEMENTS 733078.65515 ALLAN INTEGRATED CONTROL SYSTE SCADA SYSTEM UPGRADES 53,920.00 53,920.00 66,030.00 00515 SEWER FUND 7400 SEWER MAINTENANCE 7400.62460 THIRD MILLENNIUM ASSOC REGULAR & SHUT OFF 375.48 7400.62415 KLF TRUCKING DEBRIS HAULING & DISPOSAL 2,475.00 2,850.48 7420 SEWER IMPROVEMENTS 7420.65515 AMERICAN PIPE LINERS, INC.2012 CIPP REHAB CONTRACT B 14,269.22 *Advanced Payment 20135 of 635 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/13/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 14,269.22 17,119.70 00520 SOLID WASTE FUND 7690 RESIDENTIAL RECYCLING COL 7690.64005 COMED MONTHLY CHARGES 224.98 7690.64015 NICOR 0632 MONTHLY CHARGES 150.93 375.91 375.91 00600 FLEET SERVICES 7705 GENERAL SUPPORT 7705.62235 GRAINGER, INC., W.W.BUSINESS CARD HOLDER 54.50 7705.65095 OFFICE DEPOT OFFICE SUPPLIES FLEET SERVICES 103.02 7705.65095 OFFICE DEPOT OFFICE SUPPLIES FLEET SERVICES 18.40 175.92 7710 MAJOR MAINTENANCE 7710.65060 DEPENDABLE FIRE EQUIPMENT INC. 2 FIRE EXTINGUISHERS 129.90 7710.65060 DOUGLAS TRUCK PARTS WESTERN CUTTING EDGE PLOW 371.07 7710.65060 DOUGLAS TRUCK PARTS PLOW PARTS 245.72 7710.65060 DOUGLAS TRUCK PARTS PLOW CURB SHOES 1,760.00 7710.65060 DOUGLAS TRUCK PARTS TURN SIGNAL LAMP 61.76 7710.65060 DOUGLAS TRUCK PARTS MUD FLAP PAIR 61.00 7710.65060 DUXLER TIRE & CAR CENTER WHEEL BALANCE #261 48.00 7710.65060 DUXLER TIRE & CAR CENTER BALANCE & ALIGNMENT #97 117.00 7710.65060 EVANSTON CAR WASH & DETAIL CEN 4 CAR WASHES 29.99 7710.65060 FASTENAL COMPANY SPRING PIN 7.37 7710.65060 FASTENAL COMPANY HARDWARE 61.56 7710.65060 FASTENAL COMPANY CLEVIS PIN 26.06 7710.65060 FREEWAY FORD TRUCK SALES AXEL SEALS #624 116.59 7710.65060 FREEWAY FORD TRUCK SALES BRAKE SHOES #624 417.50 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC BRAKE PAD KIT 505.32 7710.65060 GRAINGER, INC., W.W.ELECTRICAL 111.20 7710.65060 GROVER WELDING COMPANY WELD REPAIR #52 836.75 7710.65060 GROVER WELDING COMPANY WELD REPAIR #623 997.40 7710.65060 JENNINGS CHEVROLET BRAKE ROTORS 402.36 7710.65060 LAWSON PRODUCTS, INC.DRILL BITS/HARDWARE 543.83 7710.65060 MONROE TRUCK EQUIPMENT AIR FILTER 17.33 7710.65060 NORTH SHORE TOWING TOW #580 75.00 7710.65060 NORTH SHORE TOWING TOW #722 1,100.00 7710.65060 NORTH SHORE TOWING TOW #954 HEAVY DUTY 1,200.00 7710.65060 NORTH SUBURBAN AUTO SUPPLY PIGTAIL LIGHTING 49.45 7710.65060 NORTH SUBURBAN AUTO SUPPLY BULBS 22.02 7710.65060 NORTH SUBURBAN AUTO SUPPLY STROBE LIGHT 79.95 7710.65060 NORTH SUBURBAN AUTO SUPPLY AXEL SEALS 108.18 7710.65060 NORTH SUBURBAN AUTO SUPPLY LIFT CYLINDER #166 79.40 7710.65060 ORLANDO AUTO TOP REPAIR SEAT #44 345.00 7710.65060 ORLANDO AUTO TOP SEAT REPAIR #60 375.00 7710.65065 POMP'S TIRE SERVICE, INC.4 TIRE MOUNTS 1,156.18 7710.65065 POMP'S TIRE SERVICE, INC.FLAT REPAIR 35.00 *Advanced Payment 21136 of 635 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/13/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIR 50.00 7710.65065 POMP'S TIRE SERVICE, INC.3 RECAPS 566.42 7710.65065 POMP'S TIRE SERVICE, INC.2 RECAPS 357.22 7710.65065 POMP'S TIRE SERVICE, INC.1 TIRE REPAIR 56.50 7710.65065 POMP'S TIRE SERVICE, INC.3 TIRE REPAIRS 114.00 7710.65065 REGIONAL TRUCK EQUIPMENT CO. I TOOL BOX #513 540.55 7710.65060 RG SMITH EQUIPMENT COMPANY POWER UNIT N/S 508.65 7710.65060 SKF LUBRICATION SYSTEMS USA COMPRESSION SLEEVE 9.00 7710.65060 SPRING ALIGN GREASE FITTINGS/PARTS 337.47 7710.65060 STANDARD EQUIPMENT COMPANY MUFFLER CLAMP 69.70 7710.65060 STANDARD EQUIPMENT COMPANY MUFFLER - EXHAUST 379.31 7710.65060 STANDARD EQUIPMENT COMPANY VALVE, MANUAL TIPPER RETURN 1,544.00- 7710.65060 STANDARD EQUIPMENT COMPANY SIDE BROOMS 2,479.60 7710.65060 STANDARD EQUIPMENT COMPANY PIPE & FITTINGS 20.00 7710.65060 STANDARD EQUIPMENT COMPANY MUFFLER CLAMP RETURN 80.63- 7710.65060 STANDARD EQUIPMENT COMPANY STRAP, DOOR CHECK 90.56 7710.65060 STANDARD EQUIPMENT COMPANY WATER PUMP, W/BASE 987.38 7710.65060 TERMINAL SUPPLY CO.HIGH AMP CIRCUIT BREAKER 65.35 7710.65060 TRI-ANGLE FABRICATION & BODY C ELEMENT / OIL FILTER 72.94 7710.65060 TRIANGLE SERVICE, INC.RADIATOR REBUILD #716 1,380.00 7710.65035 WARREN'S SHELL SERVICE MOTORCYCLE FUEL 615.20 7710.65060 WEST SIDE TRACTOR BREAKER PIN 368.40 7710.65060 WEST SIDE TRACTOR VALVE 24.97 7710.65060 WEST SIDE TRACTOR TEMP SENSOR #550 40.81 7710.65060 WHOLESALE DIRECT INC CIRCUIT BOARD 92.86 7710.65060 WHOLESALE DIRECT INC BRAKE PART 111.81 7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTS & SIRENS 437.85 7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTS & SIRENS 8,211.90 7710.65060 NORTH SHORE TOWING REVISED BILLING CREDIT 137.50- 7710.65060 NORTH SHORE TOWING REVISED BILLING CREDIT 150.00- 7710.65060 ADVANCED PROCLEAN, INC.MOBILE POWER WASHING SERVICE 658.00 7710.65060 CARQUEST EVANSTON HYDR. FITTINGS 868.89 7710.65060 CARQUEST EVANSTON HEAD LIGHT BULBS 69.24 7710.65060 CARQUEST EVANSTON SEA FOAM TREATMENT-MOTOR 88.20 7710.65060 CARQUEST EVANSTON MARKER LIGHTS 50.94 7710.65060 CARQUEST EVANSTON HYDR. FITTINGS 41.94 7710.65060 CARQUEST EVANSTON HYDR. FITTINGS 32.72 7710.65060 CARQUEST EVANSTON FAN BELT 22.54 7710.65060 CARQUEST EVANSTON WIRE LOOM 27.50 7710.65060 CARQUEST EVANSTON FLOOR MATS- #761 & 166 38.70 7710.65060 CARQUEST EVANSTON FLASHER 3.48 7710.65060 CARQUEST EVANSTON HYDR. FITTINGS 148.35 7710.65060 CARQUEST EVANSTON 6-WAY TRAILER PLUG 7.99 7710.65060 CARQUEST EVANSTON 6-WAY TRAILER PLUG 23.97 7710.65060 CARQUEST EVANSTON EXTENSION CORD 28.49 7710.65060 CARQUEST EVANSTON HI-POP OIL FILTERS 17.34 7710.65060 CARQUEST EVANSTON OIL FILTERS 8.67 7710.65060 CARQUEST EVANSTON HI-POP OIL FILTERS 8.67 7710.65060 CARQUEST EVANSTON FUEL FILTER 8.84 7710.65060 CARQUEST EVANSTON AIR FILTERS 81.15 *Advanced Payment 22137 of 635 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/13/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.65060 CARQUEST EVANSTON HEATER HOSE 116.00 7710.65060 CARQUEST EVANSTON BRAKE ROTOR 74.08 7710.65060 CARQUEST EVANSTON HEADLIGHT 22.36 7710.65060 CARQUEST EVANSTON BRAKE ROTOR/PARTS 155.52 7710.65060 CARQUEST EVANSTON AIR FILTERS 48.96 7710.65060 GOLF MILL FORD SENSORS 262.84 7710.65060 GOLF MILL FORD OIL FILTER ADPT. GASKET 28.02 7710.65060 GOLF MILL FORD BRAKE 372.70 7710.65060 GOLF MILL FORD RAIN GUARD 49.28 7710.65060 GOLF MILL FORD HUB ASSYM.249.94 7710.65060 GOLF MILL FORD BRAKE ROTOR 163.28 7710.65060 GOLF MILL FORD OUTSIDE REPAIR #51 96.00 7710.65060 INTERSTATE BATTERY BATTERIES 265.32 7710.65060 INTERSTATE BATTERY BATTERIES 331.64 7710.65035 PALATINE OIL COMPANY, INC FUEL PURCHASES 25,252.60 7710.65035 PALATINE OIL COMPANY, INC FUEL PURCHASES 26,766.43 7710.65065 WENTWORTH TIRE SERVICE 6 NEW TIRES 2,210.74 7710.65065 WENTWORTH TIRE SERVICE NEW TIRE PURCHASE 1,869.64 7710.65015 1ST AYD CORP.SOLVENTS & LUBES 1,285.76 7710.65060 AETNA TRUCK PARTS, INC.RUBBER CUTTING EDGE 1,965.00 7710.65060 AETNA TRUCK PARTS, INC.BRAKE CHAMBER 195.89 7710.65060 ALLTECH AUTO INC.OUTSIDE BODY REPAIR #41 1,082.17 7710.65060 BUCK BROTHERS, INC.WIPER MOTOR ASSYM 553.92 7710.65060 BUCK BROTHERS, INC.STEERING SYSTEM REPAIR #604 565.15 7710.65060 BUCK BROTHERS, INC.6 BLADE KITS #603/#604 506.31 7710.65060 CARQUEST EVANSTON ALTERNATOR CORE 51.00- 7710.65035 CERTIFIED LABORATORIES BULK GREASE & OIL 2,546.73 7710.65060 CHICAGO HARLEY-DAVIDSON OIL FILTERS/LUBRICANT 346.30 7710.65060 CHICAGO INTERNATIONAL TRUCKS, WIPER MOTOR & ARM 212.70 7710.65060 CHICAGO INTERNATIONAL TRUCKS, CORE RETURN 167.58- 7710.65060 CHICAGO PARTS & SOUND, LLC BRAKE ROTORS 187.62 7710.62355 CINTAS #22 WEEKLY UNIFORM SERV.120.25 7710.62355 CINTAS #22 WEEKLY UNIFORM SERV.120.25 7710.62355 CINTAS #769 WEEKLY MAT SERV.152.90 7710.65060 CUMBERLAND SERVICENTER WASHER, WINDSHIELD 98.74 7710.65060 CUMMINS N POWER, LLC.OUTSIDE REPAIR #722 3,593.86 101,455.15 101,631.07 00601 EQUIPMENT REPLACEMENT FUND 7780 VEHICLE REPLACEMENTS 7780.65550 PRAIRIE ARCHWAY INTERNATIONAL PURCHASE OF 6 REPLACEMENT DUMP 749,320.00 7780.65550 CURRIE MOTORS 7 - FORD FOCUS 2012 96,211.37 845,531.37 845,531.37 00605 INSURANCE FUND 7800 RISK MANAGEMENT 7800.62266 CANNON COCHRAN MANAGEMENT SERV THIRD PARTY ADMINISTRATION FEE 23,750.00 23,750.00 *Advanced Payment 23138 of 635 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/13/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7801 EMPLOYEE BENEFITS 7801.66054 SENIORS CHOICE MONTHLY INVOICE 1,649.05 1,649.05 790168 MIGUEL AUGUSTIN VS COE 790168.62130 DR. SHAH, AMISH M.*DEPOSITION FEES 600.00 600.00 25,999.05 00700 FIREFIGHTERS PENSION FUND 8000 FIREFIGHTERS' PENSION 8000.61755 NCPERS *NCPERS MEMBERSHIP 225.00 8000.61755 MESIROW FINANCIAL *FIDUCIARY LIABILITY RENEWAL 10,624.00 8000.61755 GRAYSTONE CONSULTING *PERFORMANCE MONTORING FEES 8,173.99 19,022.99 19,022.99 00705 POLICE PENSION FUND 8100 POLICEMEN'S PENSION 8100.61755 SCHELLI REPORTING SERVICE LTD. *COURT REPORTER-HEARING 1,078.00 8100.61755 WALL AND ASSOCIATES *3RD QRT CONSULTING/ADV. FEES 4,370.86 8100.61755 GREAT LAKES ADVISORS, INC *3RD QTR MANAGEMT FEE 6,344.49 8100.61755 GARCIA HAMILTON AND ASSOCIATES *3RD QTR 2012 MANAGEMT FEE 10,219.78 8100.61755 HUTTON, JAMES A *IPPFA CONF. REIMB.643.98 8100.61755 SCHOOLMASTER, TIMOTHY L *BOARD COMM-HEARING EXHIBITS 10.40 8100.61755 GLEW, RYAN *IPPFA MIDWEST PENSION CONF.561.84 8100.61755 SKBA CAPITAL MANAGEMENT *3RD QTR 2012 MANAGEMT FEE 9,997.76 8100.61755 OTTOSEN BRITZ KELLY COOPER AND *LEGAL SERVICES 5,869.03 39,096.14 39,096.14 2,921,213.52TOTAL *Advanced Payment 24139 of 635 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT Supplemental Bills List Attachment General 3205.62695 Best Taxi Taxi Cab Coupons payment 3,216.00 3205.62695 303 Taxi Taxi Cab Coupons payment 1,752.00 3205.62695 Norshore Cab Taxi Cab Coupons payment 11,460.00 3206.62695 American Charge Service Taxi Cab Coupons payment 84.00 16,512.00 Howard Ridge 5860.62706 Skyline at Evanston Property Tax Rebate-415 Howard 301,268.06 301,268.06 Insurance Various Various Casualty Loss 8,354.03 Various Various Worker's Comp 18,328.51 Various Various Casualty Loss 200.00 Various Various Worker's Comp 6,542.61 Various Various Casualty Loss 10,596.02 Various Various Worker's Comp 12,688.92 Various Various Casualty Loss 9,958.70 Various IPBC Health Insrance premium 1,094,883.85 1,161,552.64 NSP2 5085.62486 Attorney's Title Guaranty Acquisition 1920 Brown 76,165.90 Various Brinshore Development LLC NSP2 Real Estate Activities #37 380,696.96 Various Brinshore Development LLC NSP2 Real Estate Activities #38 219,899.79 676,762.65 Sewer 7505.68305 IEPA Loan Disbursement Sewer Imp 566,552.99 566,552.99 Various Various Twin Eagle Natural Gas-September, 2012 12,187.50 12,187.50 Water 7133.68305 IEPA Loan Disbursement Water Imp 33,752.41 33,752.41 2,768,588.25 Grand Total 5,689,801.77 Prepared by Date Approved by Date CITY OF EVANSTON BILLS LIST PERIOD ENDING 11/13/2012 *Advanced Payment 25140 of 635 Bank of America Credit Card Statement for the Period Ending September 30, 2012 ACC.Reports To Intermediate MCH.Merchant Name FIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense Description ADMIN SVCS/INFO SYSTEMS Best Buy 00003137 $ 499.99 9/24/2012 65555 PERSONAL COMPUTER EQ Alderman Braithwaite iPad ADMIN SVCS/INFO SYSTEMS Best Buy 00003137 $ 529.99 9/24/2012 65095 OFFICE SUPPLIES Karlton iPad ADMIN SVCS/INFO SYSTEMS GODADDY.COM $ 52.32 9/20/2012 62341 INTERNET SOLUTION PROVIDERS evanstonedge domain and private registration purchase ADMIN SVCS/INFO SYSTEMS GODADDY.COM $ 19.16 9/7/2012 62341 INTERNET SOLUTION PROVIDERS evanstarts domain and private registration purchase ADMIN SVCS/INFO SYSTEMS PREZI INC $ 59.00 9/17/2012 62340 IS SUPPORT FEES Yearly fee for Prezi Presentation software ADMIN SVCS/INFO SYSTEMS ADOBE SYSTEMS, INC. $ 53.11 9/18/2012 62340 IS SUPPORT FEES Monthly Adobe Creative Cloud subscription ADMIN SVCS/INFO SYSTEMS AMAZON MKTPLACE PMTS $ 39.99 9/27/2012 65630 LIBRARY BOOKS barcode scanner for parking ADMN SVCS /HUMAN RES - 49925 PIZZA HUT 07143894 $ 132.91 9/27/2012 62509 SERVICE AGREEMENTS/CONTRACTS Lunch for OSHA trainees ADMN SVCS /HUMAN RES - 49925 ROCKHURST UNIVERSITY C $ 199.00 9/10/2012 62310 HR ONLY - CITY WIDE TRAINING National Seminars - registration fee for 3 employees to attend Supervisor Training ADMN SVCS /HUMAN RES - 49925 ROCKHURST UNIVERSITY C $ 199.00 9/10/2012 62310 HR ONLY - CITY WIDE TRAINING National Seminars - registration fee for 3 employees to attend Management Training ADMN SVCS /HUMAN RES - 49925 QUARTET COPIES $ 688.00 9/24/2012 62509 SERVICE AGREEMENTS/CONTRACTS OSHA training class materials ADMN SVCS /HUMAN RES - 49925 QUARTET COPIES $ 133.30 9/26/2012 62509 SERVICE AGREEMENTS/CONTRACTS OSHA training class materials ADMN SVCS /HUMAN RES - 49925 OWW ORBITZ.COM $ 89.97 9/27/2012 62295 TRAINING & TRAVEL IPELRA conference lodging 10/22 thru 10/23 ADMN SVCS /HUMAN RES - 49925 POTBELLY 005 $ 125.78 9/21/2012 62512 RECRUITMENT SERVICES Recruitment- Engineering Director ADMN SVCS /HUMAN RES - 49925 EAGLE RIDGE RESORT AND $ 162.30 9/12/2012 62295 TRAINING & TRAVEL IPELRA Conference ADMN SVCS/INFO SYS - 49926 CDW GOVERNMENT $ 359.09 9/7/2012 65555 PERSONAL COMPUTER EQ ADMN SVCS/INFO SYS - 49926 CRUCIAL.COM $ 165.77 9/5/2012 65555 PERSONAL COMPUTER EQ ADMN SVCS/INFO SYS - 49926 ENTERPRISE RENT-A-CAR $ 313.70 9/5/2012 62295 TRAINING & TRAVEL Rental Car ADMN SVCS/PARKIING SVCS - 49930 LYON WORKSPACE PRODUCT $ 476.49 9/27/2012 65060 MATERIALS TO MAINTAIN AUTOS Civic Center attic shelving hardware ADMN SVCS/PARKIING SVCS - 49930 DIVISION 10 SALES $ 548.36 9/5/2012 65050 BUILDING MAINTENANCE MATERIAL Library restroom ADA grab bars ADMN SVCS/PARKIING SVCS - 49930 HANDYCO LLC $ 274.04 9/25/2012 65050 BUILDING MAINTENANCE MATERIAL Fleetwood Locker Room faucet valves ADMN SVCS/PARKIING SVCS - 49930 ALL DAY LIGHTING LLC $ 168.90 9/6/2012 65050 BUILDING MAINTENANCE MATERIAL Levy Center light ballasts ADMN SVCS/PARKIING SVCS - 49930 DIVISION 10 SALES $ 77.92 9/17/2012 65050 BUILDING MAINTENANCE MATERIAL Library restroom ADA grab bars ADMN SVCS/PARKIING SVCS - 49930 TRUXES COMPANY $ 36.05 9/12/2012 65050 BUILDING MAINTENANCE MATERIAL Braille signs for Library ADMN SVCS/PARKIING SVCS - 49930 WALGREENS #2619 $ 9.16 9/17/2012 65015 CHEMICALS Bleach for Fountain Square CITY COUNCIL ADMIN - 49935 PANINO'S PIZZERIA OR $ 123.70 9/7/2012 65025 FOOD Dinner for Sept. 5, 2012 Rules Committee meeting CITY COUNCIL ADMIN - 49935 AMTRAK .CO2631003064789 $ 38.00 9/21/2012 62295 TRAINING & TRAVEL Train ticket for Mayor Tisdahl - NWMC Veto Session, Springfield, IL - 11/27-11/29/2012 CITY COUNCIL ADMIN - 49935 AMTRAK .CO2631127131589 $ 38.00 9/21/2012 62295 TRAINING & TRAVEL Train ticket for Mayor Tisdahl - NWMC Veto Session, Springfield, IL - 12/4-12/6/2012 CITY MGR'S OFF - 49932 HOOTSUITE MEDIA INC. $ 5.99 9/7/2012 62340 IS SUPPORT FEES Social media dashboard for monitoring keyboards, manage multiple social media sites. CITY MGR'S OFF - 49932 Woothemes.com $ 20.00 9/28/2012 62205 ADVERTISING Web Developer Club membership CITY MGR'S OFF - 49932 INTERNATIONAL TRANSACTION $ 0.16 9/28/2012 62205 ADVERTISING Fee associated with Woothemes purchase from London, Great Britain (see transaction above) CITY MGR'S OFF - 49932 DIXIE KITCHEN & BAIT S $ 200.12 9/12/2012 65025 FOOD City Council Food 1 of 21 November 5, 2012 141 of 635 Bank of America Credit Card Statement for the Period Ending September 30, 2012 ACC.Reports To Intermediate MCH.Merchant Name FIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense Description CITY MGR'S OFF - 49932 Dominicks Stor00011379 $ 22.75 9/20/2012 65025 FOOD City Council Food CITY MGR'S OFF - 49932 Dominicks Stor00011379 $ 6.64 9/11/2012 65025 FOOD City Council Food CITY MGR'S OFF - 49932 COMM100 NETWORK CORP $ 29.00 9/17/2012 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 Operations, Live Chat CITY MGR'S OFF - 49932 INTERNATIONAL TRANSACTION $ 0.23 9/17/2012 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 Operations, Live Chat CITY MGR'S OFF - 49932 USAIRWAY 03770950312662 $ 315.60 9/14/2012 62295 TRAINING & TRAVEL ICMA Conference, Amanda Gettes Airfare CITY MGR'S OFF - 49932 ISTOCK INTERNATIONAL $ 229.99 9/25/2012 62205 ADVERTISING Holiday Shopping Advertising Images CITY MGR'S OFF - 49932 CITY OF EVANSTON-SH $ 2.00 9/6/2012 62295 TRAINING & TRAVEL Downtown Evanston Meeting CITY MGR'S OFF - 49932 KOI RESTAURANT AND SUS $ 214.94 9/25/2012 65025 FOOD City Council Meeting CITY MGR'S OFF - 49932 POTBELLY 005 $ 117.00 9/19/2012 65025 FOOD City Council Meeting CITY MGR'S OFF - 49932 SASHIMI SASHIMI $ 38.80 9/24/2012 65025 FOOD City Council Meeting CITY MGR'S OFF - 49932 USAIRWAY 03724849175202 $ 315.60 9/13/2012 62295 TRAINING & TRAVEL ICMA Conference -Travel Expense CITY MGR'S OFF - 49932 POTBELLY 005 $ 68.70 9/12/2012 62295 TRAINING & TRAVEL Latino Outreach Planning CITY MGR'S OFF - 49932 TRAVEL INSURANCE POLIC $ 17.50 9/13/2012 62295 TRAINING & TRAVEL ICMA Conference Airfare Godwin Chen CITY MGR'S OFF - 49932 PBD ICMA PUBLICATIONS $ 63.00 9/5/2012 65010 BOOKS, PUBLICATIONS, MAPS Book for Japanese Consul CITY MGR'S OFF - 49932 PRAIRIE MOON $ 657.20 9/25/2012 62295 TRAINING & TRAVEL Safe Summer Wrap Up Luncheon-Parks/Rec/EPL CITY MGR'S OFF - 49932 ALLIANCE FOR INNOVATIO $ 385.00 9/27/2012 62295 TRAINING & TRAVEL Conference CITY MGR'S OFF - 49932 WOODLANDS $ 149.40 9/28/2012 62295 TRAINING & TRAVEL Conference CITY OF EVAN-CITY CLRK OFF-ADM - 43398 PAYPAL OSHACADEMY $ 176.00 9/10/2012 62295 TRAINING & TRAVEL This was for the online training classes for OSHA preparation in safety awareness. CITY OF EVAN-CITY CLRK OFF-ADM - 43398 ACT UNIVERSITY OF ILLI $ 50.00 9/24/2012 62295 TRAINING & TRAVEL Payment for Sunday class while attending MCI Conference. CITY OF EVANSTON - 28879 WUFOO.COM/CHARGE $ 29.95 9/10/2012 62341 INTERNET SOLUTION PROVIDERS Monthly fee for online forms software. CITY OF EVANSTON - 28879 RIMUHOSTING.COM $ 19.95 9/4/2012 62341 INTERNET SOLUTION PROVIDERS Monthly fee for payroll disaster recovery. CITY OF EVANSTON - 28879 INTERNATIONAL TRANSACTION $ 0.16 9/4/2012 62341 INTERNET SOLUTION PROVIDERS Transaction fee for RimuHosting. CITY OF EVANSTON - 28879 NIU OUTREACH $ 175.00 9/17/2012 62295 TRAINING & TRAVEL Registration for ILGISA Fall Conference for A. Ault CITY OF EVANSTON - 28879 NIU OUTREACH $ 175.00 9/19/2012 62295 TRAINING & TRAVEL Registration for ILGISA Fall Conference for M. Varner CITY OF EVANSTON - 28879 ACCELA, INC. $ (824.00)9/21/2012 62295 TRAINING & TRAVEL Refund for registration for C. Davenport - cancelled conference. CITY OF EVANSTON-PUBLIC WORKS - 28823 GIORDANO'S OF EVANSTON $ 67.38 9/3/2012 68205 PUBLIC WKS CONTINGENCIES staff meeting CITY OF EVANSTON-PUBLIC WORKS - 28823 AMERICAN PUBLIC WORKS $ 25.00 9/14/2012 62295 TRAINING & TRAVEL renewable energy tour CITY OF EVANSTON-PUBLIC WORKS - 28823 MARKET FRESH $ 17.73 9/17/2012 62295 TRAINING & TRAVEL Conference MWMA refreshment CITY OF EVANSTON-PUBLIC WORKS - 28823 MARRIOTT 33764 ANAHEIM $ 786.31 9/3/2012 62295 TRAINING & TRAVEL APWA Congress Accommodations CITY OF EVANSTON-PUBLIC WORKS - 28823 DOUBLE TREE LEXINGTON $ 406.91 9/17/2012 62295 TRAINING & TRAVEL MWMA Conference Accommodations CITY OF EVANSTON-PUBLIC WORKS - 28823 MARRIOTT 33764 ANAHEIM $ 9.16 9/3/2012 62295 TRAINING & TRAVEL APWA Congress Accommodations CITY OF EVANSTON-PUBLIC WORKS - 28823 MARKET FRESH $ 6.10 9/17/2012 62295 TRAINING & TRAVEL MWMA Conference Refreshment CITY OF EVANSTON-PUBLIC WORKS - 28823 KLATCH COFFEE - 2731 $ 5.48 9/3/2012 62295 TRAINING & TRAVEL APWA Congress refreshments 2 of 21 November 5, 2012 142 of 635 Bank of America Credit Card Statement for the Period Ending September 30, 2012 ACC.Reports To Intermediate MCH.Merchant Name FIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense Description CITY OF EVANSTON-PUBLIC WORKS/ - 28861 HERTZ RENT-A-CAR $ 1,243.56 9/21/2012 62375 RENTALS engineering rental car (Hertz) COMM ECON DEV/ADMIN - 50405 EVANSTON CHAMBER OF CO $ 550.00 9/20/2012 62660 Business attraction/Expansion 11 Mash Up Tickets COMM ECON DEV/ADMIN - 50405 ICSC $ 510.00 9/10/2012 62360 MEMBERSHIP DUES 2 Day Registration for Johanna Nyden & Jim Fuerey for ICSC Mtg in Chicago on Dealmaking COMM ECON DEV/ADMIN - 50405 ICSC $ 50.00 9/10/2012 62360 MEMBERSHIP DUES Membership Dues ICSC Jim Furey COMM ECON DEV/ADMIN - 50405 PANINO'S PIZZERIA OR $ 31.67 9/6/2012 62295 TRAINING & TRAVEL Food for Howard St. Business Association Mtg COMM ECON DEV/ADMIN - 50405 TACO DIABLO LLC $ 30.02 9/7/2012 62295 TRAINING & TRAVEL Mtg with Jennifer Kalas regarding ongoing economic development activities and Manufacturing Day COMM ECON DEV/ADMIN - 50405 CITY OF EVANSTON-CH $ 6.00 9/21/2012 62295 TRAINING & TRAVEL Parking for Economic Development Mtg COMM ECON DEV/ADMIN - 50405 CITY OF EVANSTON-CH $ 4.00 9/17/2012 62295 TRAINING & TRAVEL Parking for Economic Development Mtg COMM ECON DEV/ADMIN - 50405 CITY OF EVANSTON-CH $ 3.00 9/28/2012 62295 TRAINING & TRAVEL Parking for Economic Development Mtg COMM ECON DEV/ADMIN - 50405 GROU.PS NETWORK, IN $ 59.85 9/28/2012 62360 MEMBERSHIP DUES Web based discussion site for Economic Development Summit COMM ECON DEV/ADMIN - 50405 ICSC $ 50.00 9/14/2012 62660 Business attraction/Expansion icsc Retail networking / Attraction Navy Pier COMM ECON DEV/ADMIN - 50405 SIUE EMARKET $ 595.00 9/17/2012 62490 OTHER PROGRAM COSTS IEDC course for ED Specialist Meagan Jones COMM ECON DEV/ADMIN - 50405 ICSC $ 255.00 9/14/2012 62360 MEMBERSHIP DUES Membership COMM ECON DEV/ADMIN - 50405 ALPINA MANUFACTURING $ 1,421.42 9/13/2012 65625 FURNITURES and FIXTURES Furnishings/Fixtures for 3rd Floor Community & Econ Devel Dept. COMM ECON DEV/ADMIN - 50405 HILTON GARDEN INN OF C $ 396.27 9/24/2012 62295 TRAINING & TRAVEL Illinois Chapter Amer Planning Assoc Conference Hotel Rm 9/19/12 - 9/21/12 COMM ECON DEV/ADMIN - 50405 PANINO'S PIZZERIA OR $ 50.89 9/10/2012 62295 TRAINING & TRAVEL Economic Development Website Group Meeting COMM ECON DEV/ADMIN - 50405 DIXIE KITCHEN & BAIT S $ 49.33 9/27/2012 62295 TRAINING & TRAVEL Planning & Zoning Re-organization meeting COMM ECON DEV/ADMIN - 50405 BLIND FAITH CAFE $ 30.08 9/17/2012 62295 TRAINING & TRAVEL Meeting regarding Chicago Avenue Economic Development COMM ECON DEV/ADMIN - 50405 BLUESTONE RESTAURANT $ 23.55 9/3/2012 62295 TRAINING & TRAVEL Central Street Merchant Meeting COMM ECON DEV/BLDG PS - 49933 NORTH SHORE UNIFORM $ 118.80 9/24/2012 65085 MINOR EQUIPMENT AND TOOLS Jacket for an inspector COMM ECON DEV/BLDG PS - 49933 INT'L CODE COUNCIL INC $ 60.00 9/5/2012 65010 BOOKS, PUBLICATIONS, MAPS 2012 National Electrical Code Book COMM ECON DEV/BLDG PS - 49933 ILFLS COM $ 59.95 9/25/2012 62345 COURT COSTS/LITIGATION Monthly subscription to the Illinois Foreclosure Listing Service COMM ECON DEV/BLDG PS - 49933 COOK COUNTY RECORDER O $ 16.50 9/25/2012 62345 COURT COSTS/LITIGATION Liens recorded at the Cook County Recorder of Deeds COMM ECON DEV/BLDG PS - 49933 COOK COUNTY RECORDER O $ 6.50 9/26/2012 62345 COURT COSTS/LITIGATION Liens recorded at the Cook County Recorder of Deeds COMM ECON DEV/BLDG PS - 49933 COOK COUNTY RECORDER O $ 4.00 9/20/2012 62345 COURT COSTS/LITIGATION Liens recorded at the Cook County Recorder of Deeds COMM ECON DEV/BLDG PS - 49933 SIUE ERTC $ 495.00 9/13/2012 62295 TRAINING & TRAVEL Training for our Electrical Inspector COMM ECON DEV/BLDG PS - 49933 DESIGN ARTS SEMINAR $ 20.00 9/24/2012 62295 TRAINING & TRAVEL Training for our Structural Inspector- certification maintenance COMM ECON DEV/BLDG PS - 49933 DESIGN ARTS SEMINAR $ 20.00 9/24/2012 62295 TRAINING & TRAVEL Training for our Structural Inspector- certification maintenance COMM ECON DEV/BLDG PS - 49933 DESIGN ARTS SEMINAR $ 20.00 9/24/2012 62295 TRAINING & TRAVEL Training for our Structural Inspector- certification maintenance COMM ECON DEV/BLDG PS - 49933 THE HOME DEPOT 1902 $ 114.88 9/17/2012 62190 HOUSING REHAB SERVICES Graffiti removal supplies FIRE/ADMINANSTON - 49929 WORLDPOINT ECC $ 178.95 9/10/2012 65625 FURNITURES and FIXTURES CPR Books FIRE/ADMINANSTON - 49929 MYTOOLSTORE.COM $ 381.15 9/21/2012 65085 MINOR EQUIPMENT AND TOOLS Klein wide- opening wall buckets for trucks & squad 3 of 21 November 5, 2012 143 of 635 Bank of America Credit Card Statement for the Period Ending September 30, 2012 ACC.Reports To Intermediate MCH.Merchant Name FIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense Description FIRE/ADMINANSTON - 49929 ABT ELECTRONICS SERV $ 451.06 9/12/2012 65050 BUILDING MAINTENANCE MATERIAL Washing machine repair Fire #3 FIRE/ADMINANSTON - 49929 PEN PENNWELL BOOKS $ 437.05 9/19/2012 65010 BOOKS, PUBLICATIONS, MAPS Fire engineering training videos FIRE/ADMINANSTON - 49929 SPRINT STORE #671 $ 59.98 9/10/2012 64540 -TELECOMMUNICATIONS - WIR Phone Parts FIRE/ADMINANSTON - 49929 NATIONAL AWARDS $ 50.00 9/20/2012 65125 OTHER COMMODITIES Retirement Frame: FF Szostak FIRE/ADMINANSTON - 49929 Dominicks Stor00017004 $ 10.22 9/26/2012 62245 AUTOMOTIVE EQ MAINT Explorer Post Open House FIRE/ADMINANSTON - 49929 FOOD4LESS #0558 $ 9.98 9/26/2012 62245 AUTOMOTIVE EQ MAINT Explorer Post 911 Open House FIRE/ADMINANSTON - 49929 PANERA BREAD #1296 $ 9.91 9/5/2012 62245 AUTOMOTIVE EQ MAINT IEMA Conference Travel FIRE/ADMINANSTON - 49929 COMFORT SUITES $ 156.80 9/10/2012 62295 TRAINING & TRAVEL IEMA Conference Travel 4 Days FIRE/ADMINANSTON - 49929 HAMPTON INNS $ 110.88 9/10/2012 62295 TRAINING & TRAVEL IEMA Conference Travel (Mike Rons) FIRE/ADMINANSTON - 49929 SMOKEY BONES 7513 $ 30.47 9/6/2012 62295 TRAINING & TRAVEL IEMA Conference Travel FIRE/ADMINANSTON - 49929 SAPUTOS RESTAURANT $ 26.10 9/10/2012 62295 TRAINING & TRAVEL IEMA Conference Travel FIRE/ADMINANSTON - 49929 CIRCLE K 160 QPS $ 25.00 9/6/2012 62295 TRAINING & TRAVEL IEMA Conference Travel Fuel (Mike Rons) HEALTH - 49924 PEST CONTROL SUPPLIES $ 686.52 9/7/2012 62474 HEALTH PROTECTION GRANT Pest control supplies for Rodent Program HEALTH - 49924 AIR CHEK INC $ 417.00 9/26/2012 62474 HEALTH PROTECTION GRANT 60 Radon Kits for Home Day Care providers HEALTH - 49924 SMARTSIGN $ 220.50 9/7/2012 62474 HEALTH PROTECTION GRANT Decals for rodent bait stations (for inventory purposes) HEALTH - 49924 SCS LTD $ 184.52 9/7/2012 62471 COOK CO-VECTOR SURVEILLANCE GRANT Deet mosquito wipes HEALTH - 49924 ADAPCO, INC. $ 177.46 9/7/2012 62471 COOK CO-VECTOR SURVEILLANCE GRANT Pipette for (West Nile Virus) testing HEALTH - 49924 NATIONALENV $ 285.00 9/12/2012 62360 MEMBERSHIP DUES Membership dues for: (C. Caneva, C. Ferguson, I. Ogbo - $95.00 each) HEALTH - 49924 ALLEGRA PRINT & IMAGIN $ 98.00 9/20/2012 62210 PRINTING Printing of window envelopes for restaurant licensing HEALTH - 49924 NEHA $ 125.00 9/27/2012 62360 MEMBERSHIP DUES Credential Renewal for: (C. Caneva) HEALTH - 49924 DUNKIN #306178 Q35 $ 21.17 9/10/2012 65125 OTHER COMMODITIES Public Service Health LAW/LEGAL - 49927 PANINO'S PIZZERIA OR $ 114.65 9/7/2012 62345 COURT COSTS/LITIGATION Employee Lunch LAW/LEGAL - 49927 PACER800-676-6856IR $ 21.30 9/11/2012 62345 COURT COSTS/LITIGATION Charge for Ordering Legal Documentation LAW/LEGAL - 49927 55 EAST MONROE $ 14.00 9/13/2012 62345 COURT COSTS/LITIGATION Parking - Litigation Case LAW/LEGAL - 49927 AMERICAN BAR ASSOCIATI $ 98.44 9/24/2012 62295 TRAINING & TRAVEL CLE Class for Attorney LIBRARY/ADMIN - 49963 AMAZON MKTPLACE PMTS $ 27.62 9/10/2012 65100 LIBRARY SUPPLIES OFFICE SUPPLIES LIBRARY/ADMIN - 49963 CVS PHARMACY #3901 Q03 $ 18.46 9/3/2012 65100 LIBRARY SUPPLIES OFFICE SUPPLIES LIBRARY/ADMIN - 49963 AMAZON MKTPLACE PMTS $ 296.95 9/24/2012 65095 OFFICE SUPPLIES OFFICE SUPPLIES LIBRARY/ADMIN - 49963 Amazon.com $ 165.59 9/6/2012 65095 OFFICE SUPPLIES OFFICE SUPPLIES LIBRARY/ADMIN - 49963 Amazon.com $ 57.07 9/24/2012 65095 OFFICE SUPPLIES OFFICE SUPPLIES LIBRARY/ADMIN - 49963 Amazon.com $ 19.97 9/11/2012 65095 OFFICE SUPPLIES OFFICE SUPPLIES LIBRARY/ADMIN - 49963 UPS 1ZT5919Y0392749773 $ 12.88 9/13/2012 62315 POSTAGE SHIPPING LIBRARY/ADMIN - 49963 UPS 1ZT5919Y0396048102 $ 12.22 9/14/2012 62315 POSTAGE UPS SHIPPING LIBRARY/ADMIN - 49963 SIMPLEX GRINNELL WEB P $ 544.74 9/7/2012 65050 BUILDING MAINTENANCE MATERIAL 2 smoke detectors and sensors LIBRARY/ADMIN - 49963 HAROLD'S TRUE VALUE HD $ 68.51 9/10/2012 65050 BUILDING MAINTENANCE MATERIAL sponge,screwdrivers,angle iron,pliers,s hooks,tape,utility knife LIBRARY/ADMIN - 49963 MOUSER ELECTRONICS DIS $ 43.62 9/28/2012 65050 BUILDING MAINTENANCE MATERIAL 1rpm motor LIBRARY/ADMIN - 49963 ADAMS ELEVATOR EQUIPME $ 26.83 9/13/2012 65050 BUILDING MAINTENANCE MATERIAL indicator light bulbs LIBRARY/ADMIN - 49963 Best Buy 00003137 $ 129.98 9/19/2012 65050 BUILDING MAINTENANCE MATERIAL Sony Blu-ray player for Community Room AV 4 of 21 November 5, 2012 144 of 635 Bank of America Credit Card Statement for the Period Ending September 30, 2012 ACC.Reports To Intermediate MCH.Merchant Name FIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense Description LIBRARY/ADMIN - 49963 MTC MILESTEK CORP $ 91.64 9/26/2012 65050 BUILDING MAINTENANCE MATERIAL HDMI to RGB video converter for community room Blu-ray player/AV control room LIBRARY/ADMIN - 49963 RADIOSHACK COR00164145 $ 39.98 9/3/2012 65050 BUILDING MAINTENANCE MATERIAL Lithium batteries for wireless thermostats in Children's LIBRARY/ADMIN - 49963 LEMOI ACE HDWE $ 12.46 9/7/2012 65050 BUILDING MAINTENANCE MATERIAL Degreaser LIBRARY/ADMIN - 49963 THE HOME DEPOT 1902 $ 7.42 9/26/2012 65050 BUILDING MAINTENANCE MATERIAL White spray paint for ceiling tiles POLICE DEPT/ADMIN - 49966 NORTH AMERICAN POLICE $ 45.00 9/24/2012 62295 TRAINING & TRAVEL K-9 Training & Certification POLICE DEPT/ADMIN - 49966 FIVE PTS CTRY CONV QPS $ 53.15 9/21/2012 41420 RESERVE NARCOTIC ENFORCEMENT Fuel POLICE DEPT/ADMIN - 49966 B & R OIL 704 QPS $ 51.69 9/24/2012 41420 RESERVE NARCOTIC ENFORCEMENT Fuel POLICE DEPT/ADMIN - 49966 SUNOCO 0443362905 $ 46.95 9/24/2012 41420 RESERVE NARCOTIC ENFORCEMENT Fuel POLICE DEPT/ADMIN - 49966 FIVE PTS CTRY CONV QPS $ 45.32 9/11/2012 41420 RESERVE NARCOTIC ENFORCEMENT Fuel POLICE DEPT/ADMIN - 49966 SHEETZ 00003822 $ 44.33 9/5/2012 41420 RESERVE NARCOTIC ENFORCEMENT Fuel POLICE DEPT/ADMIN - 49966 FIVE PTS CTRY CONV QPS $ 37.27 9/18/2012 41420 RESERVE NARCOTIC ENFORCEMENT Fuel POLICE DEPT/ADMIN - 49966 FIVE PTS CTRY CONV QPS $ 35.50 9/13/2012 41420 RESERVE NARCOTIC ENFORCEMENT Fuel POLICE DEPT/ADMIN - 49966 SHEETZ 00003822 $ 32.04 9/7/2012 41420 RESERVE NARCOTIC ENFORCEMENT Fuel POLICE DEPT/ADMIN - 49966 SUBWAY 00030205 $ 392.89 9/24/2012 68205 PUBLIC WKS CONTINGENCIES Appreciation to EPD from City Mgr. POLICE DEPT/ADMIN - 49966 SAMSCLUB #6444 $ 155.46 9/21/2012 68205 PUBLIC WKS CONTINGENCIES Appreciation to EPD from City Mgr. POLICE DEPT/ADMIN - 49966 PANERA BREAD #645 $ 69.15 9/6/2012 68205 PUBLIC WKS CONTINGENCIES ECPA Meeting 9/5/12 POLICE DEPT/ADMIN - 49966 SAMSCLUB #6444 $ 62.16 9/17/2012 68205 PUBLIC WKS CONTINGENCIES CPA Graduation POLICE DEPT/ADMIN - 49966 Dominicks Stor00017004 $ 13.01 9/21/2012 68205 PUBLIC WKS CONTINGENCIES Appreciation to EPD from City Mgr. POLICE DEPT/ADMIN - 49966 SAMS CLUB#6444 $ (2.96)9/17/2012 68205 PUBLIC WKS CONTINGENCIES CPA Graduation POLICE DEPT/ADMIN - 49966 PCI MEDCO SUPPLY $ 121.75 9/28/2012 65125 OTHER COMMODITIES Service Desk Supplies POLICE DEPT/ADMIN - 49966 FEDEXOFFICE 00036053 $ 280.80 9/6/2012 65095 OFFICE SUPPLIES Duplication of beat maps POLICE DEPT/ADMIN - 49966 RITZ CAMERA ONE HOUR 5 $ 144.08 9/26/2012 65095 OFFICE SUPPLIES #12-001 POLICE DEPT/ADMIN - 49966 WALGREENS #5683 $ 46.04 9/28/2012 65095 OFFICE SUPPLIES #12-001 POLICE DEPT/ADMIN - 49966 THE HOME DEPOT 1902 $ 24.75 9/3/2012 65095 OFFICE SUPPLIES Extension Cord POLICE DEPT/ADMIN - 49966 TACTICAL MEDICAL $ 352.00 9/14/2012 65020 CLOTHING DOK Kits POLICE DEPT/ADMIN - 49966 HOLIDAY INN SKOKIE $ 327.41 9/26/2012 62370 EXPENSE ALLOWANCE #12-26551 POLICE DEPT/ADMIN - 49966 PANERA BREAD #645 $ 131.08 9/20/2012 62370 EXPENSE ALLOWANCE Juvenile Crime Coalition POLICE DEPT/ADMIN - 49966 ILLINOIS TACTICAL OFFI $ 825.00 9/18/2012 62295 TRAINING & TRAVEL ITOA Conference - Whitehead, Devroy, Leontiev POLICE DEPT/ADMIN - 49966 BIZ VISION LLC $ 255.00 9/20/2012 62295 TRAINING & TRAVEL Training - A. Barton POLICE DEPT/ADMIN - 49966 CMI EDUCATION INSTITUT $ 189.99 9/17/2012 62295 TRAINING & TRAVEL Training - B. Fischer POLICE DEPT/ADMIN - 49966 CMI EDUCATION INSTITUT $ 189.99 9/21/2012 62295 TRAINING & TRAVEL Training - P. Quehl POLICE DEPT/ADMIN - 49966 CMI EDUCATION INSTITUT $ 189.99 9/21/2012 62295 TRAINING & TRAVEL Training - P. Quehl POLICE DEPT/ADMIN - 49966 CROSS COUNTRY EDUCATIO $ 160.00 9/20/2012 62295 TRAINING & TRAVEL Training - P. Quehl POLICE DEPT/ADMIN - 49966 ALEXIAN BROTHERS BEHAV $ 20.00 9/21/2012 62295 TRAINING & TRAVEL Training - P. Quehl POLICE DEPT/ADMIN - 49966 LEMOI ACE HDWE $ 20.11 9/17/2012 65085 MINOR EQUIPMENT AND TOOLS Spare 5w standard CFL bulbs (3) for blue light emergency phones POLICE DEPT/ADMIN - 49966 MARSHALL ELECTRONI $ 53.70 9/17/2012 65085 MINOR EQUIP & TOOLS Spare 50w sodium vapor bulbs (3) for blue light emergency phones 5 of 21 November 5, 2012 145 of 635 Bank of America Credit Card Statement for the Period Ending September 30, 2012 ACC.Reports To Intermediate MCH.Merchant Name FIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense Description POLICE DEPT/ADMIN - 49966 PAYPAL IPSTA $ 224.00 9/10/2012 62295 TRAINING & TRAVEL 2012 IPSTA Conference reg (Polinski) POLICE DEPT/ADMIN - 49966 PAYPAL IPSTA $ 224.00 9/10/2012 62295 TRAINING & TRAVEL 2012 IPSTA Conference reg (Kuempel) POLICE DEPT/ADMIN - 49966 PAYPAL IPSTA $ 224.00 9/10/2012 62295 TRAINING & TRAVEL 2012 IPSTA Conference reg (Drake) POLICE DEPT/ADMIN - 49966 GOVERNMENT CENTER SELF $ 31.00 9/14/2012 68205 PUBLIC WKS CONTINGENCIES Parking at State of IL Building POLICE DEPT/ADMIN - 49966 QUARTET COPIES $ 206.72 9/10/2012 65095 OFFICE SUPPLIES CPA Binders POLICE DEPT/ADMIN - 49966 OFFICE DEPOT #510 $ 64.00 9/7/2012 65095 OFFICE SUPPLIES CPA Booklets POLICE DEPT/ADMIN - 49966 LOU MALNATI'S PIZZERIA $ 119.73 9/28/2012 65085 MINOR EQUIP & TOOLS NORTAF #12-001 POLICE DEPT/ADMIN - 49966 DUNKIN #306178 Q35 $ 60.26 9/25/2012 65085 MINOR EQUIP & TOOLS NORTAF #12-001 PRCS/CHAND NEWB CNTR - 49945 US TOY CO INC 2 $ 61.13 9/17/2012 65110 REC PROGRAM SUPPLIES Construction paper, Play-do for preschool art projects PRCS/CHAND NEWB CNTR - 49945 TARGET 00009274 $ 97.72 9/28/2012 65025 FOOD Pretzels, crackers, goldfish snacks for preschool and afterschool programs, paper plates, cups PRCS/CHAND NEWB CNTR - 49945 LEGOLAND DISCOVERY CEN $ 45.00 9/3/2012 62507 FIELD TRIPS Camp field trip to Legoland PRCS/CHAND NEWB CNTR - 49945 THE PUTTING EDGE $ 39.00 9/18/2012 62507 FIELD TRIPS School's Day Out field trip to mini golf course PRCS/CHAND NEWB CNTR - 49945 ECC DSS-Disc Sch Suppl $ 259.37 9/13/2012 65110 REC PROGRAM SUPPLIES glue, glue sticks, dot markers, wiggly eyes, gymnasium spot markers, toys for Play School program. PRCS/CHAND NEWB CNTR - 49945 US TOY CO INC 2 $ 156.90 9/13/2012 65110 REC PROGRAM SUPPLIES classroom decorations, stickers, paper, other misc. art supplies for play school program. PRCS/CHAND NEWB CNTR - 49945 CRAFT SUPPLIES FOR LES $ 124.00 9/27/2012 65110 REC PROGRAM SUPPLIES stickers/rewards for gymnastic program PRCS/CHAND NEWB CNTR - 49945 CRAFT SUPPLIES FOR LES $ 124.00 9/27/2012 65110 REC PROGRAM SUPPLIES stickers/rewards for gymnastic program PRCS/CHAND NEWB CNTR - 49945 ECC DSS-Disc Sch Suppl $ 109.50 9/26/2012 65110 REC PROGRAM SUPPLIES foam balls, tunnel and play mat for preschool sports, time together and preschool gymnastics PRCS/CHAND NEWB CNTR - 49945 ORIENTAL TRADING CO $ 66.99 9/27/2012 65110 REC PROGRAM SUPPLIES puppets for story time program PRCS/CHAND NEWB CNTR - 49945 SURVEYMONKEY.COM $ 200.00 9/3/2012 62205 ADVERTISING Membership to surveymonkey.com for online program evaluations PRCS/CHAND NEWB CNTR - 49945 MEETUP.COM $ 72.00 9/3/2012 62205 ADVERTISING Membership to online meetup.com where we advertise Time Together and Telling Tales with Toddlers. Generates approximately 2-4 new families each month. PRCS/COMMUNITY SERVICES - 50406 CORKYS CATERING $ 410.45 9/25/2012 65025 FOOD Residents' Rights Training: Ebenezer Primm Tower- Reimbursed by Grant PRCS/COMMUNITY SERVICES - 50406 CORKYS CATERING $ 406.53 9/25/2012 65025 FOOD Residents' Rights Training: Jacob Blake Manor - Reimbursed by Grant PRCS/COMMUNITY SERVICES - 50406 CORKYS CATERING $ 230.70 9/25/2012 65025 FOOD Residents' Rights Training: Evanston Social Services -Reimbursed by Grant PRCS/COMMUNITY SERVICES - 50406 OFFICE MAX $ 35.02 9/11/2012 65095 OFFICE SUPPLIES Supplies for flyers for Medication Safety, Health and Resource Fare Supplies - Reimbursed by Grant PRCS/COMMUNITY SERVICES - 50406 GFS MKTPLC #1915 $ 90.84 9/11/2012 65025 FOOD Medication Safety, Health and Resource Fare Supplies - Reimbursed by Grant PRCS/COMMUNITY SERVICES - 50406 TAGS BAKERY $ 17.64 9/10/2012 65025 FOOD Commission on Aging Meeting PRCS/COMMUNITY SERVICES - 50406 JEWEL #3487 $ 16.95 9/27/2012 65025 FOOD Refreshments for Residents' Rights Trainings 9/26- 9/24 - Reimbursed by Grant PRCS/COMMUNITY SERVICES - 50406 PANERA BREAD #645 $ 75.00 9/13/2012 62295 TRAINING & TRAVEL Volunteer Ombudsman Training - Reimbursed by Grant PRCS/ECOLOGY CNTR - 49956 HAROLD'S TRUE VALUE HD $ 19.96 9/3/2012 65110 REC PROGRAM SUPPLIES clothesline for banners PRCS/ECOLOGY CNTR - 49956 PLI WIX18009495171 $ (149.00)9/20/2012 65110 REC PROGRAM SUPPLIES credit from August 2012 fraudulent charge 6 of 21 November 5, 2012 146 of 635 Bank of America Credit Card Statement for the Period Ending September 30, 2012 ACC.Reports To Intermediate MCH.Merchant Name FIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense Description PRCS/ECOLOGY CNTR - 49956 EPCO PAINT STORE 1252 $ 61.81 9/25/2012 65050 BUILDING MAINTENANCE MATERIAL paint for building touch-ups PRCS/ECOLOGY CNTR - 49956 GFS MKTPLC #1915 $ 60.07 9/20/2012 65025 FOOD popcorn for snack PRCS/ECOLOGY CNTR - 49956 PETSMART INC 427 $ 95.38 9/27/2012 62490 OTHER PROGRAM COSTS animal maintenance materials PRCS/ECOLOGY CNTR - 49956 PETSMART INC 427 $ 74.95 9/20/2012 62490 OTHER PROGRAM COSTS animal maintenance supplies PRCS/ECOLOGY CNTR - 49956 PETSMART INC 427 $ 26.92 9/5/2012 62490 OTHER PROGRAM COSTS fresh food for animals PRCS/ECOLOGY CNTR - 49956 PETSMART INC 427 $ 22.91 9/17/2012 62490 OTHER PROGRAM COSTS animal maintenance supplies PRCS/ECOLOGY CNTR - 49956 PETSMART INC 427 $ 19.62 9/10/2012 62490 OTHER PROGRAM COSTS fresh food for animals PRCS/ECOLOGY CNTR - 49956 Dominicks Stor00011379 $ 9.47 9/24/2012 62490 OTHER PROGRAM COSTS fresh food for animals PRCS/ECOLOGY CNTR - 49956 MUTT MITT8006976084 $ 101.74 9/21/2012 65110 REC PROGRAM SUPPLIES refills for dispenser PRCS/ECOLOGY CNTR - 49956 FISHTECH $ 41.37 9/10/2012 65110 REC PROGRAM SUPPLIES worms for Access to Fishing program PRCS/ECOLOGY CNTR - 49956 FISHTECH $ 29.50 9/3/2012 65110 REC PROGRAM SUPPLIES worms for Access to Fishing program PRCS/ECOLOGY CNTR - 49956 FISHTECH $ 19.79 9/19/2012 65110 REC PROGRAM SUPPLIES worms for Access to Fishing program PRCS/ECOLOGY CNTR - 49956 OFFICE DEPOT #510 $ 15.98 9/28/2012 65110 REC PROGRAM SUPPLIES last minute requirement for Green Living Festival PRCS/ECOLOGY CNTR - 49956 FISHTECH $ 11.80 9/28/2012 65110 REC PROGRAM SUPPLIES worms for Access to Fishing program PRCS/ECOLOGY CNTR - 49956 AMAZON MKTPLACE PMTS $ 177.99 9/28/2012 65095 OFFICE SUPPLIES replacement shredder PRCS/ECOLOGY CNTR - 49956 LEMOI ACE HDWE $ 35.44 9/28/2012 65085 MINOR EQUIP & TOOLS painting supplies PRCS/ECOLOGY CNTR - 49956 Dominicks Stor00011379 $ 13.98 9/14/2012 65025 FOOD campfire food PRCS/ECOLOGY CNTR - 49956 WALGREENS #2619 $ 3.49 9/17/2012 65025 FOOD Campfire food PRCS/ECOLOGY CNTR - 49956 Dominicks Stor00011379 $ 11.20 9/14/2012 62490 OTHER PROGRAM COSTS animal food PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 31.98 9/3/2012 65085 MINOR EQUIPMENT AND TOOLS Basin wrench PRCS/FAC - 49954 ALLAN J COLEMAN CO INC $ 167.30 9/17/2012 65085 MINOR EQUIP & TOOLS Rodding machine repair PRCS/FAC - 49954 STANDARD PIPE $ 303.94 9/21/2012 65050 BUILDING MAINTENANCE MATERIAL Sewer repair parts PRCS/FAC - 49954 STANDARD PIPE $ 297.33 9/10/2012 65050 BUILDING MAINTENANCE MATERIAL Toilet valve PRCS/FAC - 49954 STANDARD PIPE $ 292.93 9/18/2012 65050 BUILDING MAINTENANCE MATERIAL Water service repair parts for Service Center PRCS/FAC - 49954 STANDARD PIPE $ 183.39 9/3/2012 65050 BUILDING MAINTENANCE MATERIAL Pipe fitting parts for water service repairs at Service Center PRCS/FAC - 49954 WW GRAINGER $ 155.29 9/6/2012 65050 BUILDING MAINTENANCE MATERIAL Pipe fitting parts for water service repairs at Service Center PRCS/FAC - 49954 STANDARD PIPE $ 124.87 9/11/2012 65050 BUILDING MAINTENANCE MATERIAL Toilet repair parts for Library PRCS/FAC - 49954 ABLE DISTRIBUTORS $ 122.63 9/3/2012 65050 BUILDING MAINTENANCE MATERIAL Welding gas PRCS/FAC - 49954 STANDARD PIPE $ 109.95 9/13/2012 65050 BUILDING MAINTENANCE MATERIAL Water spigot repair parts PRCS/FAC - 49954 STANDARD PIPE $ 94.08 9/28/2012 65050 BUILDING MAINTENANCE MATERIAL Faucet repair parts PRCS/FAC - 49954 WW GRAINGER $ 66.08 9/6/2012 65050 BUILDING MAINTENANCE MATERIAL Pipe fitting parts for water service repairs at Service Center PRCS/FAC - 49954 STANDARD PIPE $ 50.62 9/20/2012 65050 BUILDING MAINTENANCE MATERIAL Gaskets PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 43.29 9/24/2012 65050 BUILDING MAINTENANCE MATERIAL Toilet repair parts PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 19.44 9/17/2012 65050 BUILDING MAINTENANCE MATERIAL Disposable gloves PRCS/FAC - 49954 LEMOI ACE HDWE $ 19.03 9/7/2012 65050 BUILDING MAINTENANCE MATERIAL Plumbing parts 7 of 21 November 5, 2012 147 of 635 Bank of America Credit Card Statement for the Period Ending September 30, 2012 ACC.Reports To Intermediate MCH.Merchant Name FIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense Description PRCS/FAC - 49954 BUSHNELL INCORPORATED $ 456.50 9/24/2012 65050 BUILDING MAINTENANCE MATERIAL Lagoon strainer baskets PRCS/FAC - 49954 ABLE DISTRIBUTORS $ 19.20 9/28/2012 65050 BUILDING MAINTENANCE MATERIAL Copper pipe PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 15.12 9/14/2012 65050 BUILDING MAINTENANCE MATERIAL Floor drain covers PRCS/FAC - 49954 LEMOI ACE HDWE $ 2.87 9/27/2012 65050 BUILDING MAINTENANCE MATERIAL Bushings PRCS/FAC - 49954 JOHNSTONE SUPPLY OF NI $ 85.00 9/26/2012 65085 MINOR EQUIPMENT AND TOOLS Replacement refrigerant recovery tank PRCS/FAC - 49954 JOHNSTONE SUPPLY OF NI $ 613.95 9/26/2012 65085 MINOR EQUIP & TOOLS Replacement refrigerant recovery machine PRCS/FAC - 49954 WW GRAINGER $ 610.08 9/21/2012 65050 BUILDING MAINTENANCE MATERIAL Fluorescent lamps PRCS/FAC - 49954 WW GRAINGER $ 515.89 9/24/2012 65050 BUILDING MAINTENANCE MATERIAL Heat pump parts PRCS/FAC - 49954 WW GRAINGER $ 238.49 9/26/2012 65050 BUILDING MAINTENANCE MATERIAL High pressure sodium lamps PRCS/FAC - 49954 WW GRAINGER $ 204.65 9/21/2012 65050 BUILDING MAINTENANCE MATERIAL Replacement exit signs PRCS/FAC - 49954 WW GRAINGER $ 81.77 9/10/2012 65050 BUILDING MAINTENANCE MATERIAL Cable lock and marking items PRCS/FAC - 49954 WW GRAINGER $ 59.66 9/26/2012 65050 BUILDING MAINTENANCE MATERIAL Reclosable fasteners PRCS/FAC - 49954 WW GRAINGER $ 56.00 9/26/2012 65050 BUILDING MAINTENANCE MATERIAL Emergency exit signs PRCS/FAC - 49954 LEMOI ACE HDWE $ 30.03 9/20/2012 65050 BUILDING MAINTENANCE MATERIAL Cable parts PRCS/FAC - 49954 WW GRAINGER $ 28.00 9/24/2012 65050 BUILDING MAINTENANCE MATERIAL Emergency exit signs PRCS/FAC - 49954 LEMOI ACE HDWE $ 8.44 9/20/2012 65050 BUILDING MAINTENANCE MATERIAL Tap plug PRCS/FAC - 49954 STANLEY WORKS USA $ 459.33 9/20/2012 65050 BUILDING MAINTENANCE MATERIAL Padlock and key blanks PRCS/FAC - 49954 STANLEY WORKS USA $ 358.94 9/3/2012 65050 BUILDING MAINTENANCE MATERIAL IT door lock cores PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 310.25 9/10/2012 65050 BUILDING MAINTENANCE MATERIAL New shelving supplies and hardware PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 38.29 9/28/2012 65050 BUILDING MAINTENANCE MATERIAL New shelving supplies and hardware PRCS/FAC - 49954 EPCO PAINT STORE 1252 $ 32.64 9/6/2012 65050 BUILDING MAINTENANCE MATERIAL Paint PRCS/FAC - 49954 LEMOI ACE HDWE $ 25.16 9/10/2012 65050 BUILDING MAINTENANCE MATERIAL Nuts/bolts and screws PRCS/FAC - 49954 LEMOI ACE HDWE $ 18.07 9/10/2012 65050 BUILDING MAINTENANCE MATERIAL Cleaning supplies PRCS/FAC - 49954 LEMOI ACE HDWE $ 15.32 9/13/2012 65050 BUILDING MAINTENANCE MATERIAL Drill bit PRCS/FAC - 49954 LEMOI ACE HDWE $ 6.32 9/5/2012 65050 BUILDING MAINTENANCE MATERIAL Washers PRCS/FAC - 49954 WW GRAINGER $ 190.72 9/24/2012 65050 BUILDING MAINTENANCE MATERIAL Time delay relay switch 8 of 21 November 5, 2012 148 of 635 Bank of America Credit Card Statement for the Period Ending September 30, 2012 ACC.Reports To Intermediate MCH.Merchant Name FIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense Description PRCS/FAC - 49954 WW GRAINGER $ 96.42 9/10/2012 65050 BUILDING MAINTENANCE MATERIAL Fan belt PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 82.78 9/7/2012 65050 BUILDING MAINTENANCE MATERIAL PVC pipe fittings PRCS/FAC - 49954 WW GRAINGER $ 77.52 9/11/2012 65050 BUILDING MAINTENANCE MATERIAL Fan belt PRCS/FAC - 49954 LEMOI ACE HDWE $ 55.09 9/13/2012 65050 BUILDING MAINTENANCE MATERIAL Boiler piping repair parts PRCS/FAC - 49954 LEMOI ACE HDWE $ 24.66 9/11/2012 65050 BUILDING MAINTENANCE MATERIAL Pipe clamps and caulk PRCS/FAC - 49954 LEMOI ACE HDWE $ 23.42 9/7/2012 65050 BUILDING MAINTENANCE MATERIAL Galvanized pipe fittings PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 51.32 9/7/2012 65085 MINOR EQUIPMENT AND TOOLS Toggle switches and hammer drill bits PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 29.97 9/14/2012 65085 MINOR EQUIPMENT AND TOOLS Canvas tool bags PRCS/FAC - 49954 WW GRAINGER $ 80.40 9/18/2012 65050 BUILDING MAINTENANCE MATERIAL Animal shelter electric ballast PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 32.29 9/3/2012 65050 BUILDING MAINTENANCE MATERIAL Drill bits and toggle bolts PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 15.99 9/17/2012 65050 BUILDING MAINTENANCE MATERIAL Cat 5 cable and phone box mounting plates PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 14.14 9/13/2012 65050 BUILDING MAINTENANCE MATERIAL Electrical outlet boxes PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 7.92 9/17/2012 65050 BUILDING MAINTENANCE MATERIAL Ceiling fan fixture socket PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 3.96 9/6/2012 65050 BUILDING MAINTENANCE MATERIAL Toggle bolts PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 2.97 9/3/2012 65050 BUILDING MAINTENANCE MATERIAL Outlet plate PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 1.14 9/6/2012 65050 BUILDING MAINTENANCE MATERIAL Ring cover PRCS/FAC - 49954 WW GRAINGER $ 843.25 9/19/2012 65050 BUILDING MAINTENANCE MATERIAL Metal halide bulbs and ballasts PRCS/FAC - 49954 WW GRAINGER $ 747.92 9/21/2012 65050 BUILDING MAINTENANCE MATERIAL HID ballast kits PRCS/FAC - 49954 WW GRAINGER $ 396.20 9/25/2012 65050 BUILDING MAINTENANCE MATERIAL HID ballasts for Mason park PRCS/FAC - 49954 WW GRAINGER $ 365.04 9/21/2012 65050 BUILDING MAINTENANCE MATERIAL High pressure sodium lamps PRCS/FAC - 49954 WW GRAINGER $ 344.70 9/18/2012 65050 BUILDING MAINTENANCE MATERIAL High pressure sodium lamps PRCS/FAC - 49954 WW GRAINGER $ 335.88 9/18/2012 65050 BUILDING MAINTENANCE MATERIAL High pressure sodium lamps PRCS/FAC - 49954 WW GRAINGER $ 304.20 9/18/2012 65050 BUILDING MAINTENANCE MATERIAL High pressure sodium lamps PRCS/FAC - 49954 WW GRAINGER $ 220.00 9/25/2012 65050 BUILDING MAINTENANCE MATERIAL Metal halide bulbs PRCS/FAC - 49954 WW GRAINGER $ 165.00 9/25/2012 65050 BUILDING MAINTENANCE MATERIAL Metal halide bulbs PRCS/FAC - 49954 WW GRAINGER $ 55.00 9/25/2012 65050 BUILDING MAINTENANCE MATERIAL Metal halide lamps 9 of 21 November 5, 2012 149 of 635 Bank of America Credit Card Statement for the Period Ending September 30, 2012 ACC.Reports To Intermediate MCH.Merchant Name FIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense Description PRCS/FAC - 49954 WW GRAINGER $ (344.70)9/27/2012 65050 BUILDING MAINTENANCE MATERIAL Returned high pressure sodium lamps PRCS/FAC - 49954 WWW.NORTHERNSAFETY.COM $ 359.13 9/13/2012 65090 SAFETY EQUIPMENT Work gloves PRCS/FAC - 49954 ACTIVE ELECTRIC SUPPLY $ 1,416.00 9/26/2012 65050 BUILDING MAINTENANCE MATERIAL Mason Park light ballasts PRCS/FAC - 49954 THE FLOLO CORPORATION $ 1,323.48 9/20/2012 65050 BUILDING MAINTENANCE MATERIAL Metra Station boiler pump repairs PRCS/FAC - 49954 THE FLOLO CORPORATION $ 930.86 9/20/2012 65050 BUILDING MAINTENANCE MATERIAL Metra Station boiler pump repairs PRCS/FAC - 49954 WW GRAINGER $ 735.60 9/20/2012 65050 BUILDING MAINTENANCE MATERIAL Metal halide and CFL bulbs PRCS/FAC - 49954 ACTIVE ELECTRIC SUPPLY $ 598.24 9/20/2012 65050 BUILDING MAINTENANCE MATERIAL Levy floor outlet boxes PRCS/FAC - 49954 WW GRAINGER $ 592.48 9/12/2012 65050 BUILDING MAINTENANCE MATERIAL Ballasts and sensor controls PRCS/FAC - 49954 ACTIVE ELECTRIC SUPPLY $ 522.96 9/26/2012 65050 BUILDING MAINTENANCE MATERIAL Mason Park light ballasts PRCS/FAC - 49954 WW GRAINGER $ 376.66 9/12/2012 65050 BUILDING MAINTENANCE MATERIAL Ballasts and sensor controls PRCS/FAC - 49954 THERMOSYSTEMS, INC $ 152.65 9/5/2012 65050 BUILDING MAINTENANCE MATERIAL Levy rooftop unit time delay relays PRCS/FAC - 49954 ACTIVE ELECTRIC SUPPLY $ 150.62 9/20/2012 65050 BUILDING MAINTENANCE MATERIAL Levy outlet boxes PRCS/FAC - 49954 CUMMINS NPOWER LLC $ 710.00 9/21/2012 62509 SERVICE AGREEMENTS/CONTRACTS Fire #4 emergency generator annual maintenance PRCS/FAC - 49954 WW GRAINGER $ 556.65 9/24/2012 65050 BUILDING MAINTENANCE MATERIAL Fire extinguishers PRCS/FAC - 49954 JOHNSTONE SUPPLY OF NI $ 37.96 9/24/2012 65050 BUILDING MAINTENANCE MATERIAL Sheet metal elbows and screws PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 9.97 9/26/2012 65085 MINOR EQUIPMENT AND TOOLS Canvas bag PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 45.96 9/10/2012 65085 MINOR EQUIP & TOOLS Channel lock pliers PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 16.56 9/20/2012 65085 MINOR EQUIP & TOOLS Sillcock wrench PRCS/FAC - 49954 STANDARD PIPE $ 336.56 9/10/2012 65050 BUILDING MAINTENANCE MATERIAL ADA lavatory pipe covers PRCS/FAC - 49954 STANDARD PIPE $ 112.94 9/12/2012 65050 BUILDING MAINTENANCE MATERIAL ADA lavatory pipe covers PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 76.60 9/6/2012 65050 BUILDING MAINTENANCE MATERIAL Toilet repair kit PRCS/FAC - 49954 LEMOI ACE HDWE $ 54.45 9/6/2012 65050 BUILDING MAINTENANCE MATERIAL Fountain chemicals PRCS/FAC - 49954 LEMOI ACE HDWE $ 27.43 9/14/2012 65050 BUILDING MAINTENANCE MATERIAL Fountain chemicals PRCS/FAC - 49954 LEMOI ACE HDWE $ 12.06 9/19/2012 65050 BUILDING MAINTENANCE MATERIAL Silicone grease PRCS/FAC - 49954 LEMOI ACE HDWE $ 7.15 9/28/2012 65050 BUILDING MAINTENANCE MATERIAL Washers PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 6.89 9/19/2012 65050 BUILDING MAINTENANCE MATERIAL Plumbing plugs 10 of 21 November 5, 2012 150 of 635 Bank of America Credit Card Statement for the Period Ending September 30, 2012 ACC.Reports To Intermediate MCH.Merchant Name FIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense Description PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 61.83 9/28/2012 65085 MINOR EQUIPMENT AND TOOLS Socket set PRCS/FAC - 49954 ABLE DISTRIBUTORS $ 501.44 9/13/2012 65050 BUILDING MAINTENANCE MATERIAL Water service piping repair parts for Service Center PRCS/FAC - 49954 ABLE DISTRIBUTORS $ 38.15 9/19/2012 65050 BUILDING MAINTENANCE MATERIAL Pump flange gasket PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 34.48 9/17/2012 65085 MINOR EQUIPMENT AND TOOLS Drill bits PRCS/FAC - 49954 SEMPER LITE LLC $ 198.65 9/7/2012 65050 BUILDING MAINTENANCE MATERIAL Electrical transformers PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 108.14 9/28/2012 65050 BUILDING MAINTENANCE MATERIAL Light bulbs PRCS/FAC - 49954 CHICAGO BATTERY $ 97.16 9/24/2012 65050 BUILDING MAINTENANCE MATERIAL Replacement batteries PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 97.09 9/7/2012 65050 BUILDING MAINTENANCE MATERIAL Electrical parts PRCS/FAC - 49954 CHICAGO BATTERY $ 86.36 9/10/2012 65050 BUILDING MAINTENANCE MATERIAL Batteries PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 65.67 9/17/2012 65050 BUILDING MAINTENANCE MATERIAL Levy garden light bulbs PRCS/FAC - 49954 LEMOI ACE HDWE $ 43.33 9/17/2012 65050 BUILDING MAINTENANCE MATERIAL Caulk and electrical wire PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 36.37 9/24/2012 65050 BUILDING MAINTENANCE MATERIAL Cleaning supplies PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 27.80 9/14/2012 65050 BUILDING MAINTENANCE MATERIAL Electrical parts PRCS/FAC - 49954 LEMOI ACE HDWE $ 23.85 9/24/2012 65050 BUILDING MAINTENANCE MATERIAL Electrical wire PRCS/FAC - 49954 LEMOI ACE HDWE $ 17.65 9/7/2012 65050 BUILDING MAINTENANCE MATERIAL Threaded pipe PRCS/FAC - 49954 MARSHALL ELECTRONI $ 15.89 9/14/2012 65050 BUILDING MAINTENANCE MATERIAL Electrical knock-outs PRCS/FAC - 49954 WW GRAINGER $ 578.10 9/20/2012 65050 BUILDING MAINTENANCE MATERIAL HID capacitor and metal halide bulbs PRCS/FAC - 49954 RESTROOM DIRECT $ 268.79 9/12/2012 65050 BUILDING MAINTENANCE MATERIAL Hand dryer replacement switch PRCS/FAC - 49954 WW GRAINGER $ 177.53 9/5/2012 65050 BUILDING MAINTENANCE MATERIAL Fountain controller enclosure PRCS/FAC - 49954 WW GRAINGER $ 173.80 9/3/2012 65050 BUILDING MAINTENANCE MATERIAL Wire guards PRCS/FAC - 49954 WW GRAINGER $ 132.64 9/21/2012 65050 BUILDING MAINTENANCE MATERIAL Light bulbs PRCS/FAC - 49954 DREISILKER ELEC MOT $ 83.83 9/20/2012 65050 BUILDING MAINTENANCE MATERIAL Heat pump blower wheel PRCS/FAC - 49954 WW GRAINGER $ 57.78 9/20/2012 65050 BUILDING MAINTENANCE MATERIAL Power inverter PRCS/FAC - 49954 AMAZON MKTPLACE PMTS $ 48.15 9/3/2012 65050 BUILDING MAINTENANCE MATERIAL Boat ramp high visibility bulb PRCS/FAC - 49954 LEMOI ACE HDWE $ 36.41 9/3/2012 65050 BUILDING MAINTENANCE MATERIAL Drill bits and quartz bulbs PRCS/FAC - 49954 RADIOSHACK COR00164988 $ 2.19 9/12/2012 65050 BUILDING MAINTENANCE MATERIAL Electrical connectors 11 of 21 November 5, 2012 151 of 635 Bank of America Credit Card Statement for the Period Ending September 30, 2012 ACC.Reports To Intermediate MCH.Merchant Name FIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense Description PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 37.96 9/24/2012 65050 BUILDING MAINTENANCE MATERIAL Sheet metal PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 31.48 9/10/2012 65050 BUILDING MAINTENANCE MATERIAL Shovel and concrete mix PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 28.73 9/7/2012 65050 BUILDING MAINTENANCE MATERIAL Disposable gloves PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 27.09 9/7/2012 65050 BUILDING MAINTENANCE MATERIAL Caulk PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 12.80 9/6/2012 65050 BUILDING MAINTENANCE MATERIAL Pea gravel PRCS/FAC - 49954 LEMOI ACE HDWE $ 4.79 9/21/2012 65050 BUILDING MAINTENANCE MATERIAL Gasket PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 3.26 9/21/2012 65050 BUILDING MAINTENANCE MATERIAL O rings PRCS/FLEETWOOD JOUR CNTR - 49960 ACADEMY OF KARATE $ 900.00 9/7/2012 65110 REC PROGRAM SUPPLIES Supplies for Karate Program PRCS/FLEETWOOD JOUR CNTR - 49960 ACADEMY OF KARATE $ 332.34 9/7/2012 65110 REC PROGRAM SUPPLIES Supplies for Karate Program PRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 $ 16.68 9/20/2012 65110 REC PROGRAM SUPPLIES Supplies for Karate Program PRCS/FLEETWOOD JOUR CNTR - 49960 BADE PAPER PRODUCTS IN $ 135.00 9/3/2012 65040 JANITORIAL SUPPLIES Building supplies PRCS/FLEETWOOD JOUR CNTR - 49960 Wing Stop # 376 $ 224.36 9/10/2012 65025 FOOD Supplies for After School Program PRCS/FLEETWOOD JOUR CNTR - 49960 GIGIO S PIZZERIA $ 51.35 9/28/2012 65025 FOOD Pizza for Mason Park Drop In Program PRCS/FLEETWOOD JOUR CNTR - 49960 HAUNTED TRAILS - BURBA $ 878.85 9/3/2012 62507 FIELD TRIPS Field trip for extended week PRCS/FLEETWOOD JOUR CNTR - 49960 SERVICE SANITATION $ 145.00 9/25/2012 62375 RENTALS Rental for theatre program PRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN $ 839.30 9/21/2012 65025 FOOD Supplies for the after school program PRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN $ 724.35 9/21/2012 65025 FOOD Supplies for the after school program PRCS/FLEETWOOD JOUR CNTR - 49960 GFS MKTPLC #1915 $ 115.92 9/5/2012 65025 FOOD After school program supplies PRCS/FLEETWOOD JOUR CNTR - 49960 GFS MKTPLC #1915 $ 33.97 9/5/2012 65025 FOOD Supplies for After School PRCS/FLEETWOOD JOUR CNTR - 49960 LEMOI ACE HDWE $ 45.68 9/10/2012 65040 JANITORIAL SUPPLIES janitorial supplies PRCS/FLEETWOOD JOUR CNTR - 49960 LEMOI ACE HDWE $ 11.50 9/19/2012 65040 JANITORIAL SUPPLIES Custodial Supplies PRCS/FLEETWOOD JOUR CNTR - 49960 ANDERSON PEST SOLUTION $ 74.33 9/10/2012 62495 LICENSED PEST CONTROL SVCS Servicing for Fleetwood - Jourdain PRCS/FLEETWOOD JOUR CNTR - 49960 ANDERSON PEST SOLUTION $ 41.00 9/10/2012 62495 LICENSED PEST CONTROL SVCS Servicing for Mason Park PRCS/FLEETWOOD JOUR CNTR - 49960 GFS MKTPLC #1915 $ 191.91 9/18/2012 65025 FOOD After School Program PRCS/FLEETWOOD JOUR CNTR - 49960 GFS MKTPLC #1915 $ 167.58 9/6/2012 65025 FOOD Supplies for After School Program 12 of 21 November 5, 2012 152 of 635 Bank of America Credit Card Statement for the Period Ending September 30, 2012 ACC.Reports To Intermediate MCH.Merchant Name FIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense Description PRCS/FLEETWOOD JOUR CNTR - 49960 GFS MKTPLC #1915 $ 128.39 9/6/2012 65025 FOOD Supplies for After School PRCS/FLEETWOOD JOUR CNTR - 49960 GFS MKTPLC #1915 $ 96.91 9/25/2012 65025 FOOD After School Supplies PRCS/FLEETWOOD JOUR CNTR - 49960 GFS MKTPLC #1915 $ 93.20 9/11/2012 65025 FOOD Milk for After School Program PRCS/FLEETWOOD JOUR CNTR - 49960 GFS MKTPLC #1915 $ 93.20 9/18/2012 65025 FOOD After School Program PRCS/FLEETWOOD JOUR CNTR - 49960 GFS MKTPLC #1915 $ 93.20 9/25/2012 65025 FOOD After School Supplies PRCS/FLEETWOOD JOUR CNTR - 49960 GFS MKTPLC #1915 $ 68.94 9/10/2012 65025 FOOD Supplies for After School Program PRCS/FLEETWOOD JOUR CNTR - 49960 GFS MKTPLC #1915 $ 59.38 9/25/2012 65025 FOOD After School Supplies PRCS/FLEETWOOD JOUR CNTR - 49960 GFS MKTPLC #1915 $ 51.31 9/18/2012 65025 FOOD After School Supplies PRCS/FLEETWOOD JOUR CNTR - 49960 GFS MKTPLC #1915 $ 41.47 9/11/2012 65025 FOOD After School Supplies PRCS/FLEETWOOD JOUR CNTR - 49960 GFS MKTPLC #1915 $ 20.97 9/24/2012 65025 FOOD After School Supplies PRCS/FLEETWOOD JOUR CNTR - 49960 GFS MKTPLC #1915 $ 20.07 9/20/2012 65025 FOOD After School Supplies PRCS/FLEETWOOD JOUR CNTR - 49960 GFS MKTPLC #1915 $ 9.78 9/27/2012 65025 FOOD Supplies for After School Program PRCS/FLEETWOOD JOUR CNTR - 49960 CINTAS CORP #769 $ 139.10 9/24/2012 65110 REC PROGRAM SUPPLIES Cleaning of Floor Mats PRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 $ 334.00 9/10/2012 65040 JANITORIAL SUPPLIES Supplies for building PRCS/FLEETWOOD JOUR CNTR - 49960 EPCO PAINT STORE 1252 $ 54.02 9/7/2012 65040 JANITORIAL SUPPLIES Paint for building touch ups PRCS/FORESTRY - 49953 CARQUEST 01027598 $ 253.61 9/10/2012 65085 MINOR EQUIPMENT AND TOOLS Three marine batteries and battery tender PRCS/FORESTRY - 49953 LEMOI ACE HDWE $ 31.12 9/26/2012 65085 MINOR EQUIPMENT AND TOOLS Sockets for Forestry shop PRCS/FORESTRY - 49953 LEMOI ACE HDWE $ 0.76 9/11/2012 65085 MINOR EQUIPMENT AND TOOLS o ring for elm injection pump PRCS/FORESTRY - 49953 OFFICE DEPOT #510 $ 71.72 9/10/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Address labels, pens, office supplies PRCS/FORESTRY - 49953 OFFICE DEPOT #510 $ 10.00 9/12/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Time card labels office supplies PRCS/LEVY SEN CNTR - 49949 OFFICE MAX $ 29.96 9/19/2012 65095 OFFICE SUPPLIES office supplies needed for 10th anniversary celebration of Levy Center PRCS/LEVY SEN CNTR - 49949 THE HOME DEPOT 1912 $ 100.00 9/10/2012 65050 BUILDING MAINTENANCE MATERIAL Rental of steam cleaning equipment for Levy Center PRCS/LEVY SEN CNTR - 49949 GUITAR WORKS $ 13.00 9/17/2012 65110 REC PROGRAM SUPPLIES Mic clips for mic stand at Levy Center PRCS/LEVY SEN CNTR - 49949 SCHWARTZHOFF CLEANERS $ 534.60 9/24/2012 65050 BUILDING MAINTENANCE MATERIAL dry cleaning of linens after 10th anniversary of Levy Center PRCS/LEVY SEN CNTR - 49949 STANLEY STEEMER 86R $ 432.00 9/13/2012 65050 BUILDING MAINTENANCE MATERIAL Levy Center all restroom tile steam cleaning PRCS/LEVY SEN CNTR - 49949 1000BULBS.COM $ 153.52 9/21/2012 65050 BUILDING MAINTENANCE MATERIAL T8 light bulbs for Levy Center building PRCS/LEVY SEN CNTR - 49949 AMAZON MKTPLACE PMTS $ 130.88 9/6/2012 65050 BUILDING MAINTENANCE MATERIAL light bulbs for gym at Levy Center 13 of 21 November 5, 2012 153 of 635 Bank of America Credit Card Statement for the Period Ending September 30, 2012 ACC.Reports To Intermediate MCH.Merchant Name FIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense Description PRCS/LEVY SEN CNTR - 49949 SCHWARTZHOFF CLEANERS $ 5.40 9/24/2012 65050 BUILDING MAINTENANCE MATERIAL Dry cleaning of linens after 10th anniversary of Levy Center PRCS/LEVY SEN CNTR - 49949 THE HOME DEPOT 1912 $ 3.05 9/11/2012 65050 BUILDING MAINTENANCE MATERIAL Levy Center Steam cleaner rental final payment PRCS/LEVY SEN CNTR - 49949 THE HOME DEPOT 1902 $ 30.78 9/11/2012 65040 JANITORIAL SUPPLIES Cleaning supplies for levy center PRCS/LEVY SEN CNTR - 49949 THE HOME DEPOT 1902 $ 19.96 9/13/2012 65040 JANITORIAL SUPPLIES Cleaning supplies for Levy Center PRCS/LEVY SEN CNTR - 49949 ILLINOIS ASSOC OF PARK $ 160.00 9/27/2012 62295 TRAINING & TRAVEL IPRA conference registration for Karen Hawk PRCS/LEVY SEN CNTR - 49949 GFS MKTPLC #1915 $ 322.95 9/13/2012 65110 REC PROGRAM SUPPLIES supplies for the Levy Center 10th anniversary celebration PRCS/LEVY SEN CNTR - 49949 CLASSICAL GLASS $ 220.90 9/28/2012 65110 REC PROGRAM SUPPLIES supplies for jewelry class PRCS/LEVY SEN CNTR - 49949 BALLOONENDEAVOR $ 180.00 9/13/2012 65110 REC PROGRAM SUPPLIES balloons for Levy Center 10th anniversary celebration PRCS/LEVY SEN CNTR - 49949 BALLOONENDEAVOR $ 29.50 9/17/2012 65110 REC PROGRAM SUPPLIES balloons for Levy Center 10th anniversary celebration PRCS/LEVY SEN CNTR - 49949 JEWEL #3487 $ 91.98 9/21/2012 65025 FOOD refreshments for COA community presentation 9/20/2012 PRCS/LEVY SEN CNTR - 49949 Hawthorne RC Group $ 150.00 9/7/2012 62507 FIELD TRIPS deposit for senior trip PRCS/LEVY SEN CNTR - 49949 OFFICE MAX $ 23.99 9/17/2012 65095 OFFICE SUPPLIES Office Supplies required for 10th anniversary celebration at the Levy Center PRCS/LEVY SEN CNTR - 49949 THE HOME DEPOT 1902 $ 67.78 9/10/2012 65050 BUILDING MAINTENANCE MATERIAL building supplies for Levy Center PRCS/NOYES CNTR - 49961 THE HOME DEPOT 1902 $ 53.82 9/11/2012 65110 REC PROGRAM SUPPLIES arts camp storage boxes PRCS/NOYES CNTR - 49961 EPCO PAINT STORE 1252 $ 158.56 9/6/2012 65110 REC PROGRAM SUPPLIES Paint for Noyes hallway art gallery PRCS/NOYES CNTR - 49961 D & D FINER FOODS $ 22.98 9/3/2012 65110 REC PROGRAM SUPPLIES Time Traveler Camp: Supplies PRCS/PARKS FORESTRY - 49965 US TOY CO INC 2 $ 173.65 9/6/2012 65110 REC PROGRAM SUPPLIES Classroom supplies PRCS/PARKS FORESTRY - 49965 Amazon.com $ 104.52 9/14/2012 65110 REC PROGRAM SUPPLIES Bulletin boards PRCS/PARKS FORESTRY - 49965 AMAZON MKTPLACE PMTS $ 41.85 9/14/2012 65110 REC PROGRAM SUPPLIES Bulletin board PRCS/PARKS FORESTRY - 49965 FOOD4LESS #0558 $ 13.14 9/27/2012 65110 REC PROGRAM SUPPLIES Soap for dishwasher. PRCS/PARKS FORESTRY - 49965 Dominicks Stor00017004 $ 96.52 9/21/2012 65025 FOOD Snack/ play dough supplies PRCS/PARKS FORESTRY - 49965 FOOD4LESS #0558 $ 17.94 9/27/2012 65025 FOOD Snacks for After School Program PRCS/PARKS FORESTRY - 49965 PAYPAL AAPRA $ 75.00 9/18/2012 62295 TRAINING & TRAVEL American Academy for Park and Recreation Banquet during the 2012 NRPA Congress PRCS/PARKS FORESTRY - 49965 D & D FINER FOODS $ 4.49 9/10/2012 65040 JANITORIAL SUPPLIES drain cleaner for clogged urinal at noyes cultural arts center PRCS/PARKS FORESTRY - 49965 SWANK MOTION PICTURES $ 321.00 9/14/2012 62511 ENTERTAINMENT SERVICES movie screening rights fee for sing-along grease PRCS/PARKS FORESTRY - 49965 SWANK MOTION PICTURES $ 296.00 9/14/2012 62511 ENTERTAINMENT SERVICES movie screening rights fee for ferris bueller's day off PRCS/PARKS FORESTRY - 49965 SWANK MOTION PICTURES $ 158.50 9/14/2012 62511 ENTERTAINMENT SERVICES movie screening rights fee for singin' in the rain PRCS/PARKS FORESTRY - 49965 OCS SOLUTIONS $ 6.95 9/3/2012 62490 OTHER PROGRAM COSTS monthly web hosting fee for evanstonartsbuzz.com PRCS/PARKS FORESTRY - 49965 USPS 16150308029506821 $ 4.85 9/17/2012 62315 POSTAGE postage for mailing grant agreement forms to the Illinois arts council PRCS/PARKS FORESTRY - 49965 ACT WESTAF $ 165.00 9/7/2012 62295 TRAINING & TRAVEL attendance fee for art fair presenters conference PRCS/PARKS FORESTRY - 49965 FEDEXOFFICE 00036129 $ 39.99 9/21/2012 62210 PRINTING signage for evanstarts cultural planning project listening sessions PRCS/PARKS FORESTRY - 49965 TIME OUT CHICAGO $ 528.00 9/3/2012 62205 ADVERTISING display ad for lakeshore arts festival PRCS/PARKS FORESTRY - 49965 MIDWEST TRANSIT SH $ 94.92 9/26/2012 65110 REC PROGRAM SUPPLIES harness for bus transportation PRCS/PARKS FORESTRY - 49965 LEMOI ACE HDWE $ 9.95 9/26/2012 65110 REC PROGRAM SUPPLIES key copies for storage locker PRCS/PARKS FORESTRY - 49965 Dominicks Stor00017004 $ 37.72 9/25/2012 65025 FOOD chicken, spices, vegetables for after-school cooking program 14 of 21 November 5, 2012 154 of 635 Bank of America Credit Card Statement for the Period Ending September 30, 2012 ACC.Reports To Intermediate MCH.Merchant Name FIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense Description PRCS/PARKS FORESTRY - 49965 Dominicks Stor00017004 $ 6.99 9/19/2012 65025 FOOD snacks for after-school program PRCS/PARKS FORESTRY - 49965 BRUNSWICK ZONE DEERF $ 105.00 9/24/2012 62507 FIELD TRIPS fee for lane rental for bowling program PRCS/PARKS FORESTRY - 49965 CITY WELDING SALES $ 331.40 9/10/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Welding gas PRCS/PARKS FORESTRY - 49965 BUCK BROS INC $ 255.73 9/21/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Tractor clutch and solenoid PRCS/PARKS FORESTRY - 49965 REINDERS T&I - KEYED $ 218.70 9/21/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Mower tires PRCS/PARKS FORESTRY - 49965 REINDERS T&I - KEYED $ 122.29 9/19/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Mower parts PRCS/PARKS FORESTRY - 49965 REINDERS T&I - KEYED $ 99.96 9/11/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Mower filters PRCS/PARKS FORESTRY - 49965 BUCK BROS INC $ 82.25 9/26/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Tractor repair parts PRCS/PARKS FORESTRY - 49965 REINDERS T&I - KEYED $ 67.54 9/20/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Mower parts PRCS/PARKS FORESTRY - 49965 REINDERS T&I - KEYED $ 64.11 9/19/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Mower parts PRCS/PARKS FORESTRY - 49965 LEMOI ACE HDWE $ 58.47 9/26/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Galvanized bolts washers and nuts PRCS/PARKS FORESTRY - 49965 RUSSO'S HDW & PWR EQUI $ 22.27 9/24/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Mower PTO drive belt PRCS/PARKS FORESTRY - 49965 SHERWIN WILLIAMS #3704 $ 19.97 9/27/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Paint PRCS/PARKS FORESTRY - 49965 LEMOI ACE HDWE $ 11.69 9/18/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Adhesive caulk PRCS/PARKS FORESTRY - 49965 CARQUEST 01027598 $ 7.68 9/26/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Engine belts PRCS/PARKS FORESTRY - 49965 BSN SPORT SUPPLY GROUP $ 329.65 9/26/2012 65110 REC PROGRAM SUPPLIES Supplies for 4th & 5th grade flag football league PRCS/PARKS FORESTRY - 49965 BSN SPORT SUPPLY GROUP $ 85.31 9/17/2012 65110 REC PROGRAM SUPPLIES Supplies for 4th & 5th grade flag football league PRCS/PARKS FORESTRY - 49965 HAROLD'S TRUE VALUE HD $ 2.99 9/12/2012 65110 REC PROGRAM SUPPLIES Hooks for bathroom keys at tennis courts for tennis lessons PRCS/RBT CROWN CNTR - 49952 EVANSTON IMPRINTABLES $ 401.66 9/10/2012 65110 REC PROGRAM SUPPLIES Skating Camp Tee Shirts PRCS/RBT CROWN CNTR - 49952 WILMETTE BICYCLE & SPO $ 295.00 9/10/2012 65110 REC PROGRAM SUPPLIES Skate Sharpening PRCS/RBT CROWN CNTR - 49952 WILMETTE BICYCLE & SPO $ 175.32 9/10/2012 65110 REC PROGRAM SUPPLIES Youth Hockey Equipment PRCS/RBT CROWN CNTR - 49952 OFFICE DEPOT #510 $ 21.75 9/18/2012 65095 OFFICE SUPPLIES Office Supplies/Flea Market PRCS/RBT CROWN CNTR - 49952 BLICK ART 800 447 1892 $ 4.89 9/12/2012 65095 OFFICE SUPPLIES Office Supplies PRCS/RBT CROWN CNTR - 49952 BLICK ART 800 447 1892 $ 4.48 9/12/2012 65095 OFFICE SUPPLIES Office Supplies PRCS/RBT CROWN CNTR - 49952 BLICK ART 800 447 1892 $ (4.89)9/12/2012 65095 OFFICE SUPPLIES Refund PRCS/RBT CROWN CNTR - 49952 ECC DSS-Disc Sch Suppl $ 147.81 9/21/2012 65110 REC PROGRAM SUPPLIES After School Program supplies PRCS/RBT CROWN CNTR - 49952 ECC DSS-Disc Sch Suppl $ 146.90 9/21/2012 65110 REC PROGRAM SUPPLIES Preschool Program supplies PRCS/RBT CROWN CNTR - 49952 PETSMART INC 427 $ 84.15 9/20/2012 65110 REC PROGRAM SUPPLIES Pet supplies for classroom pets. Rm C PRCS/RBT CROWN CNTR - 49952 TARGET 00009274 $ 60.19 9/26/2012 65110 REC PROGRAM SUPPLIES Toys for both Creative Play and After School Programs. PRCS/RBT CROWN CNTR - 49952 TARGET 00009274 $ 57.23 9/26/2012 65110 REC PROGRAM SUPPLIES After School snack supplies, dishes, utensils. PRCS/RBT CROWN CNTR - 49952 PETSMART INC 427 $ 23.02 9/11/2012 65110 REC PROGRAM SUPPLIES Pet supplies for classroom pets. PRCS/RBT CROWN CNTR - 49952 THE HOME DEPOT 1902 $ 16.90 9/17/2012 65110 REC PROGRAM SUPPLIES Equipment and tools for pottery room. PRCS/RBT CROWN CNTR - 49952 THE HOME DEPOT 1902 $ 41.15 9/3/2012 65050 BUILDING MAINTENANCE MATERIAL Linear replacement bulb, duct tape, rollers and brackets for doors and other supplies. 15 of 21 November 5, 2012 155 of 635 Bank of America Credit Card Statement for the Period Ending September 30, 2012 ACC.Reports To Intermediate MCH.Merchant Name FIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense Description PRCS/RBT CROWN CNTR - 49952 THE HOME DEPOT 1902 $ 26.94 9/3/2012 65050 BUILDING MAINTENANCE MATERIAL Wrench pliers set, weathershield. PRCS/RBT CROWN CNTR - 49952 THE UPS STORE 1037 $ 21.19 9/24/2012 62315 POSTAGE Postage for repair of scorebox. PRCS/RBT CROWN CNTR - 49952 ALLEGRA PRINT & IMAGIN $ 277.00 9/24/2012 65095 OFFICE SUPPLIES Envelopes PRCS/RBT CROWN CNTR - 49952 HOH WATER TECHNOLOGY $ 744.00 9/12/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Chemical treatment for water tower. PRCS/RBT CROWN CNTR - 49952 HOH WATER TECHNOLOGY $ 744.00 9/27/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Chemical treatment for water tower. PRCS/RBT CROWN CNTR - 49952 RITE LOCK & SAFE $ 28.00 9/26/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Keys for lockeroom 4 PRCS/RBT CROWN CNTR - 49952 HENRICHSENS FIRE AND S $ 20.00 9/21/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Replacement tag for fire extinguisher. PRCS/RBT CROWN CNTR - 49952 PLUM CATERING 00 OF 00 $ 998.02 9/28/2012 65025 FOOD Snacks for Creative Play / Dual Enrollment Program PRCS/RBT CROWN CNTR - 49952 SCHAUMBURG PARK DIS $ 684.40 9/5/2012 62507 FIELD TRIPS Summer Camp Field Trip PRCS/RBT CROWN CNTR - 49952 JOHN G SHEDD AQUARIUM $ 350.00 9/27/2012 62507 FIELD TRIPS After School Program Field Trip PRCS/RBT CROWN CNTR - 49952 AMERIZON WIRELESS-2 $ 690.71 9/3/2012 62490 OTHER PROGRAM COSTS 2way radios for maintenance staff. PRCS/RBT CROWN CNTR - 49952 AMERIZON WIRELESS-2 $ 690.70 9/10/2012 62490 OTHER PROGRAM COSTS 2way radios for maintenance staff. (balance for 9 total radios) PRCS/RBT CROWN CNTR - 49952 AMERIZON WIRELESS-2 $ 300.64 9/27/2012 62490 OTHER PROGRAM COSTS Base station for 2way radios. PRCS/RBT CROWN CNTR - 49952 BRICKYARD CERAMICS & C $ 259.92 9/27/2012 62490 OTHER PROGRAM COSTS Motor for pottery machine. PRCS/RECREATION - 49946 NORTHWEST RIVER SUPPLI $ 166.14 9/18/2012 65125 OTHER COMMODITIES Lifejackets Bungee and Knives PRCS/RECREATION - 49946 THE HOME DEPOT 1902 $ 82.54 9/17/2012 65125 OTHER COMMODITIES Boat repair supplies paper towels, "great stuff", swaging tool and swages (for lifejackets and knives) PRCS/RECREATION - 49946 THE HOME DEPOT 1902 $ 35.24 9/3/2012 65125 OTHER COMMODITIES Tools, for boat repairs, spray guns, revits sand paper etc. PRCS/RECREATION - 49946 WEST MARINE #71 $ 25.89 9/3/2012 65125 OTHER COMMODITIES Patch kit for camp tubes PRCS/RECREATION - 49946 NORTHWEST RIVER SUPPLI $ 10.00 9/18/2012 65125 OTHER COMMODITIES Lifejackets Bungee and Knives PRCS/RECREATION - 49946 NORTHWEST RIVER SUPPLI $ 9.17 9/18/2012 65125 OTHER COMMODITIES Shipping for Lifejackets Bungee and Knives PRCS/RECREATION - 49946 THE HOME DEPOT 1902 $ 140.22 9/14/2012 65110 REC PROGRAM SUPPLIES Paint / cleaning supplies - lakefront PRCS/RECREATION - 49946 LEMOI ACE HDWE $ 4.78 9/3/2012 65110 REC PROGRAM SUPPLIES Eye bolt for beach racks PRCS/RECREATION - 49946 THE HOME DEPOT 1902 $ 12.00 9/19/2012 65085 MINOR EQUIPMENT AND TOOLS Pliers/tools PRCS/RECREATION - 49946 LEMOI ACE HDWE $ 29.99 9/11/2012 65085 MINOR EQUIP & TOOLS Paint rollers / tools - lakefront PRCS/RECREATION - 49946 THE HOME DEPOT 1902 $ 8.85 9/17/2012 65085 MINOR EQUIP & TOOLS Tape for storage boxes of supplies PRCS/RECREATION - 49946 EPCO PAINT STORE 1252 $ 103.76 9/11/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Paint for park building PRCS/RECREATION - 49946 THE HOME DEPOT 1902 $ 19.97 9/21/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Cable ties PRCS/RECREATION - 49946 OBRILL COMPANY $ 174.11 9/24/2012 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Snow fence ties PRCS/RECREATION - 49946 LEMOI ACE HDWE $ 4.00 9/3/2012 65040 JANITORIAL SUPPLIES Cleaning supplies - lakefront PRCS/RECREATION - 49946 THE HOME DEPOT 1902 $ 126.00 9/10/2012 65050 BUILDING MAINTENANCE MATERIAL Chain for boats PRCS/RECREATION - 49946 CHICAGO BULLS $ 715.00 9/21/2012 62507 FIELD TRIPS Special Recreation Program Field Trip PRCS/RECREATION - 49946 FANDANGO.COM $ 666.50 9/18/2012 62507 FIELD TRIPS Field Trip Outing for FJCC After School Program PRCS/RECREATION - 49946 MARRIOTT THEATRE $ 500.00 9/20/2012 62507 FIELD TRIPS Senior Program Field to Marriott Theatre PRCS/RECREATION - 49946 NORTHSHORE CNTR PAS $ 265.00 9/19/2012 62507 FIELD TRIPS Senior program field trip to a show PRCS/RECREATION - 49946 OFFICE DEPOT #510 $ 14.49 9/3/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL mailing labels for Dempster Winter Storage 16 of 21 November 5, 2012 156 of 635 Bank of America Credit Card Statement for the Period Ending September 30, 2012 ACC.Reports To Intermediate MCH.Merchant Name FIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense Description PRCS/RECREATION - 49946 PODS #26 $ 56.60 9/10/2012 65050 BUILDING MAINTENANCE MATERIAL final payment for the PODS units we rented this spring/summer for city document shredding PRCS/RECREATION - 49946 Dominicks Stor00011379 $ 3.69 9/27/2012 65095 OFFICE SUPPLIES Retirement card PRCS/RECREATION - 49946 RUSSO'S HDW & PWR EQUI $ 196.41 9/10/2012 65085 MINOR EQUIPMENT AND TOOLS Hand tools PRCS/RECREATION - 49946 RUSSO'S HDW & PWR EQUI $ 93.00 9/10/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Mower blades PRCS/RECREATION - 49946 RUSSO'S HDW & PWR EQUI $ 26.84 9/10/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Mower blades PRCS/RECREATION - 49946 RUSSO'S HDW & PWR EQUI $ 79.98 9/10/2012 65015 CHEMICALS Weed killer PRCS/RECREATION - 49946 DES PLAINES MATERIAL $ 176.00 9/25/2012 65005 LANDSCAPE MATERIALS Topsoil PRCS/RECREATION - 49946 DES PLAINES MATERIAL $ 22.00 9/12/2012 65005 LANDSCAPE MATERIALS Topsoil PRCS/RECREATION - 49946 ANTON'S GREENHOUSE $ 10.00 9/10/2012 65005 LANDSCAPE MATERIALS Mums for Civic Center containers PRCS/RECREATION - 49946 ANTON'S GREENHOUSE $ 8.00 9/5/2012 65005 LANDSCAPE MATERIALS Mums for Civic Center containers PRCS/RECREATION - 49946 BUY THE YARD INC $ 132.00 9/12/2012 62199 PRK MAINTENANCE & FURNITUR REPLACE Limestone Screenings PRCS/RECREATION - 49946 BUY THE YARD INC $ 129.00 9/12/2012 62199 PRK MAINTENANCE & FURNITUR REPLACE Limestone screenings PRCS/RECREATION - 49946 BUY THE YARD INC $ 66.00 9/11/2012 62199 PRK MAINTENANCE & FURNITUR REPLACE Limestone screenings PRCS/RECREATION - 49946 HAROLD'S TRUE VALUE HD $ 38.44 9/12/2012 65050 BUILDING MAINTENANCE MATERIAL Needles, tape to repair gym curtain, brushes for cleaning PRCS/RECREATION - 49946 HAROLD'S TRUE VALUE HD $ 11.57 9/14/2012 65050 BUILDING MAINTENANCE MATERIAL Supplies to repair kitchen sink PRCS/RECREATION - 49946 NRPA/AMERICA'S BACKYAR $ 60.00 9/12/2012 62360 MEMBERSHIP DUES Membership CEU dues to National Park Recreation Association PRCS/RECREATION - 49946 PAPER SOURCE $ 26.40 9/24/2012 65110 REC PROGRAM SUPPLIES holiday decorations for farmers' market PRCS/RECREATION - 49946 MICHAELS #3849 $ 19.64 9/10/2012 65110 REC PROGRAM SUPPLIES holiday decorations for parks, recreation & community services main office PRCS/RECREATION - 49946 JOANN FABRIC #0957 $ 5.99 9/20/2012 65110 REC PROGRAM SUPPLIES hot glue sticks for arts and craft program PRCS/RECREATION - 49946 Best Buy 00003020 $ 13.49 9/10/2012 65095 OFFICE SUPPLIES replacement phone cord for farmers' market links line PRCS/RECREATION - 49946 SERVICE SANITATION $ 400.00 9/24/2012 62375 RENTALS Port a potty and hand washing stations for community picnic- partial payment PRCS/RECREATION - 49946 SERVICE SANITATION $ 250.00 9/25/2012 62375 RENTALS rental of port a potty for farmers' market monthly rental fee PRCS/RECREATION - 49946 SERVICE SANITATION $ 175.00 9/24/2012 62375 RENTALS port a potty and hand washing stations for community picnic- final payment PRCS/RECREATION - 49946 OFFICE DEPOT #510 $ 30.48 9/28/2012 65095 OFFICE SUPPLIES Office supplies PRCS/RECREATION - 49946 JIMMY JOHNS - 44 - MOT $ 71.88 9/20/2012 65025 FOOD Lunch meeting with staff to review the summer youth program powerpoint PRCS/RECREATION - 49946 ABT ELECTRONICS $ 135.00 9/24/2012 65110 REC PROGRAM SUPPLIES boombox for fitness program PRCS/YOUTH ENGAGEMENT - 49948 PAYPAL NBEA SUMMIT $ 125.00 9/20/2012 62295 TRAINING & TRAVEL Saving the African American Child Conference Registration - Nathan Norman PRCS/YOUTH ENGAGEMENT - 49948 PAYPAL NBEA SUMMIT $ 125.00 9/20/2012 62295 TRAINING & TRAVEL Saving the African American Child Conference Registration - Kevin Brown PRCS/YOUTH ENGAGEMENT - 49948 PAYPAL NBEA SUMMIT $ 125.00 9/20/2012 62295 TRAINING & TRAVEL Saving the African American Child Conference Registration - Kim Jenkins PRCS/YOUTH ENGAGEMENT - 49948 H T SAFETY SHOE SERVIC $ 516.75 9/20/2012 62490 OTHER PROGRAM COSTS Shoes for Community Services Team PRCS/YOUTH ENGAGEMENT - 49948 HOUSE OF RENTAL $ 25.00 9/17/2012 62375 RENTALS Tablecloths and other Fountain for Young Women's Mentoring Luncheon 17 of 21 November 5, 2012 157 of 635 Bank of America Credit Card Statement for the Period Ending September 30, 2012 ACC.Reports To Intermediate MCH.Merchant Name FIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense Description PUBLIC WORKS/ADMIN - 50485 THE HOME DEPOT 1902 $ 90.42 9/3/2012 65625 FURNITURES and FIXTURES brooms PUBLIC WORKS/ADMIN - 50485 EPCO PAINT STORE 1252 $ 68.83 9/13/2012 65625 FURNITURES and FIXTURES paint supplies (3rd floor) PUBLIC WORKS/ADMIN - 50485 EPCO PAINT STORE 1252 $ 57.26 9/12/2012 65625 FURNITURES and FIXTURES paint supplies (3rd floor) PUBLIC WORKS/ADMIN - 50485 EPCO PAINT STORE 1252 $ 782.30 9/26/2012 65055 MATERIALS TO MAINTAIN IMPROVEMENTS epco paint (paint Evanston plows paint supplies) PUBLIC WORKS/ADMIN - 50485 LEMOI ACE HDWE $ 51.98 9/26/2012 65055 MATERIALS TO MAINTAIN IMPROVEMENTS lemoi ace (paint Evanston plows paint) PUBLIC WORKS/ADMIN - 50485 MIDWEST TRADING $ 205.17 9/3/2012 65005 LANDSCAPE MATERIALS soil PUBLIC WORKS/ADMIN - 50485 OFFICE DEPOT #510 $ 7.99 9/3/2012 65095 OFFICE SUPPLIES permanent markers PUBLIC WORKS/ADMIN - 50485 HERTZ RENT-A-CAR $ 1,297.39 9/10/2012 62375 RENTALS engineering car rental PUBLIC WORKS/FLEET - 49947 WHOLESALE MARINE (FERN $ 49.96 9/24/2012 65060 MATERIALS TO MAINTAIN AUTOS Hand spotlights for #108 & #113 parking services PUBLIC WORKS/FLEET - 49947 EPCO PAINT STORE 1252 $ 273.54 9/19/2012 65015 CHEMICALS Solvent for shop parts washer PUBLIC WORKS/FLEET - 49947 NW EQUIPMENT SPECIALIS $ 870.00 9/12/2012 62240 AUTOMOTIVE EQ MAINT Replacement holding tank for shop parts washer PUBLIC WORKS/FLEET - 49947 NSC NORTHERN SAFETY CO $ 197.02 9/10/2012 65090 SAFETY EQUIPMENT SIGNS FOR SPILL KIT AREA AND FUEL TANK ISLANDS PUBLIC WORKS/FLEET - 49947 UPS 1Z07F72F0390252519 $ 8.57 9/14/2012 65060 MATERIALS TO MAINTAIN AUTOS FREIGHT TO SHIP PART FOR REPAIR PUBLIC WORKS/FLEET - 49947 Sherco Auto Supply $ 49.90 9/17/2012 65060 PARTS FOR BRAKE LINES PUBLIC WORKS/FLEET - 49947 THE HOME DEPOT 1902 $ 287.58 9/10/2012 65050 BUILDING MAINTENANCE MATERIAL SUPPLIES TO CLEAN SHOP PUBLIC WORKS/FLEET - 49947 PAYPAL 100 BEST $ 125.00 9/27/2012 62295 TRAINING & TRAVEL APWA Training Seminar @ City of Chicago Fleet Hqtrs. PUBLIC WORKS/ST&SANITATION - 49962 EPCO PAINT STORE 1252 $ 107.32 9/11/2012 65115 TRAFFIC CONTROL SUPPLIES paint for school zone sidewalk PUBLIC WORKS/ST&SANITATION - 49962 THE HOME DEPOT 1902 $ 36.93 9/13/2012 65115 TRAFFIC CONTROL SUPPLIES paint supplies for school zone PUBLIC WORKS/ST&SANITATION - 49962 EVANSTON LUMBER $ 188.00 9/17/2012 65085 MINOR EQUIP & TOOLS wood stakes for concrete work PUBLIC WORKS/ST&SANITATION - 49962 R & J NAPERVILLE $ 855.00 9/25/2012 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ADA tiles for sidewalk crosswalks PUBLIC WORKS/ST&SANITATION - 49962 SAF-T GARD INTERNATION $ 180.90 9/26/2012 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PPE safety glasses and gloves PUBLIC WORKS/ST&SANITATION - 49962 EVANSTON LUMBER $ 165.01 9/24/2012 65055 MATERIALS TO MAINTAIN IMPROVEMENTS lumber for concrete work PUBLIC WORKS/ST&SANITATION - 49962 MENARDS MORTON GROVE $ 154.56 9/24/2012 65055 MATERIALS TO MAINTAIN IMPROVEMENTS safety supplies, rebar, small tools PUBLIC WORKS/ST&SANITATION - 49962 FASTENAL COMPANY01 $ 104.16 9/24/2012 65055 MATERIALS TO MAINTAIN IMPROVEMENTS concrete tools PUBLIC WORKS/ST&SANITATION - 49962 FASTENAL COMPANY01 $ 54.40 9/5/2012 65055 MATERIALS TO MAINTAIN IMPROVEMENTS concrete tool PUBLIC WORKS/ST&SANITATION - 49962 MENARDS MORTON GROVE $ 53.82 9/17/2012 62245 OTHER EQ MAINT sprinkler parts for repair of 50/50 PUBLIC WORKS/ST&SANITATION - 49962 THE HOME DEPOT 1902 $ 21.46 9/17/2012 62245 OTHER EQ MAINT sprinkler parts for repair of 50/50 PUBLIC WORKS/ST&SANITATION - 49962 THE HOME DEPOT 1902 $ 8.02 9/20/2012 62245 OTHER EQ MAINT sprinkler parts for repair of 50/50 PUBLIC WORKS/ST&SANITATION - 49962 RUSSO'S HDW & PWR EQUI $ 146.28 9/3/2012 65005 LANDSCAPE MATERIALS weed spraying (business district) PUBLIC WORKS/ST&SANITATION - 49962 RUSSO'S HDW & PWR EQUI $ 50.57 9/3/2012 65005 LANDSCAPE MATERIALS landscape repairs (business district) 18 of 21 November 5, 2012 158 of 635 Bank of America Credit Card Statement for the Period Ending September 30, 2012 ACC.Reports To Intermediate MCH.Merchant Name FIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense Description PUBLIC WORKS/ST&SANITATION - 49962 RUSSO'S HDW & PWR EQUI $ 37.31 9/3/2012 65005 LANDSCAPE MATERIALS weed trimmer line (business district) PUBLIC WORKS/ST&SANITATION - 49962 LEMOI ACE HDWE $ 33.52 9/26/2012 65005 LANDSCAPE MATERIALS litter broom PUBLIC WORKS/TRANS - 49959 THE UPS STORE 0511 $ 25.80 9/17/2012 65085 MINOR EQUIP & TOOLS ups charge to send out traffic signal controller for repair PUBLIC WORKS/TRANS - 49959 LEMOI ACE HDWE $ 9.58 9/10/2012 65085 MINOR EQUIP & TOOLS PVC cement PUBLIC WORKS/TRANS - 49959 WW GRAINGER $ 342.00 9/14/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL 3/4 drive socket set PUBLIC WORKS/TRANS - 49959 TAPCO $ 1,341.93 9/12/2012 65515 OTHER IMPROVEMENTS in-street pedestrian crossing signs PUBLIC WORKS/TRANS - 49959 BROWN TRAFFIC PRODUCTS $ 900.00 9/14/2012 65515 OTHER IMPROVEMENTS count down LED pedestrian signal units (oakton & ridge) PUBLIC WORKS/TRANS - 49959 BROWN TRAFFIC PRODUCTS $ 900.00 9/14/2012 65515 OTHER IMPROVEMENTS Count down LED pedestrian signal units (Davis & Ridge) PUBLIC WORKS/TRANS - 49959 TRAFFIC CONTROL & PROT $ 402.50 9/12/2012 65515 OTHER IMPROVEMENTS school crossing stencil PUBLIC WORKS/TRANS - 49959 LEMOI ACE HDWE $ 84.85 9/12/2012 65515 OTHER IMPROVEMENTS lag bolts and shields to sintall in street pedestrian signs PUBLIC WORKS/TRANS - 49959 LEMOI ACE HDWE $ 33.48 9/12/2012 65515 OTHER IMPROVEMENTS lag bolts and shields to install in-street pedestrian signs PUBLIC WORKS/TRANS - 49959 TRAFFIC CONTROL & PROT $ 1,456.90 9/5/2012 65115 TRAFFIC CONTROL SUPPLIES NU football parking signs PUBLIC WORKS/TRANS - 49959 VULCAN INC $ 1,268.00 9/25/2012 65115 TRAFFIC CONTROL SUPPLIES stop sign blanks PUBLIC WORKS/TRANS - 49959 VULCAN INC $ 1,119.00 9/3/2012 65115 TRAFFIC CONTROL SUPPLIES vendor made error and never sent ordered materials nor reflected order in their system, we re-ordered in late Sept. (trans made on 9/24). Vendor will credit this order in November. PUBLIC WORKS/TRANS - 49959 FISHER EQUIPMENT $ 1,028.30 9/12/2012 65115 TRAFFIC CONTROL SUPPLIES sign mounting brackets PUBLIC WORKS/TRANS - 49959 TRAFFIC CONTROL & PROT $ 495.75 9/5/2012 65115 TRAFFIC CONTROL SUPPLIES football directional signs UTILITIES/ADMIN - 49958 WATER ENVIRONMENT FEDT $ 103.00 9/21/2012 62360 MEMBERSHIP DUES Water Environment Federation membership dues. UTILITIES/ADMIN - 49958 METRA DAVIS ST EVANSTO $ 17.00 9/27/2012 62295 TRAINING & TRAVEL Metra tickets to attend the Alignment Meeting at MWH America's Chicago Office. UTILITIES/ADMIN - 49958 CITY OF EVANSTON-SH $ 6.00 9/27/2012 62295 TRAINING & TRAVEL Parking at Metra Station to attend the Alignment Meeting at MWH America's Chicago Office. UTILITIES/ADMIN - 49958 AMERICAN WATERWORKS $ 187.00 9/10/2012 62360 MEMBERSHIP DUES American Water Works Association membership dues for the Management Analyst. UTILITIES/ADMIN - 49958 AMERICAN WATERWORKS $ 1,185.00 9/14/2012 62295 TRAINING & TRAVEL American Water Works Association Standards on CD (multi-user license). UTILITIES/ADMIN - 49958 SPRINGFIELD CROWNE PLA $ 122.08 9/24/2012 62295 TRAINING & TRAVEL Hotel room accommodation for Illinois Potable Water Operator's Association seminar. UTILITIES/ADMIN - 49958 WAL-MART#3725 $ 16.29 9/7/2012 65090 SAFETY EQUIPMENT Non-slip rug for the ladies shower at the Water Treatment Plant. UTILITIES/ADMIN - 49958 NORTH SHORE UNIFORM $ 252.00 9/27/2012 65020 CLOTHING Polo shirts for the Utilities Department staff to wear at the Green Living Festival. UTILITIES/ADMIN - 49958 AMERICAN PUBLIC WORKS $ 45.00 9/27/2012 62295 TRAINING & TRAVEL APWA Chicago Metro Seminar - Clean Construction or Demolition Debris CCDD Updates. UTILITIES/DIST - 49955 RA ADAMS ENTERPRISES $ 1,320.00 9/24/2012 65702 WATER GENERAL PLANT Water fountain trailer for the Bike the Ridge event and the Green Living Festival. 19 of 21 November 5, 2012 159 of 635 Bank of America Credit Card Statement for the Period Ending September 30, 2012 ACC.Reports To Intermediate MCH.Merchant Name FIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense Description UTILITIES/DIST - 49955 MID AMERCIAN WATER $ 932.00 9/19/2012 65080 MERCHANDISE FOR RESALE 6"x4" tapping sleeve and valve with accessories. Ordered 7/12/12. No tax charged on invoice hard copy. UTILITIES/DIST - 49955 HD SUPPLY WATERWORKS 4 $ 839.25 9/28/2012 65080 MERCHANDISE FOR RESALE Complete valve boxes. UTILITIES/DIST - 49955 HD SUPPLY WATERWORKS 4 $ 530.00 9/28/2012 65080 MERCHANDISE FOR RESALE 6" MJ gate valve (not oversized). UTILITIES/DIST - 49955 MID AMERCIAN WATER $ 990.40 9/19/2012 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Valve box stabilizers and B-box repair lids. Ordered 4/9/12. No tax charged on invoice hard copy. UTILITIES/DIST - 49955 WATER PRODUCTS $ 893.75 9/25/2012 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Tee bolts. UTILITIES/DIST - 49955 MID AMERCIAN WATER $ 731.40 9/19/2012 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Marking paint. Ordered 5/31/12. No tax charged on invoice hard copy. UTILITIES/DIST - 49955 HD SUPPLY WATERWORKS 4 $ 528.00 9/10/2012 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Marking paint. UTILITIES/DIST - 49955 BUY THE YARD INC $ 275.00 9/3/2012 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Black dirt. UTILITIES/DIST - 49955 INDUSTRIAL TEST SYSTEM $ 274.41 9/14/2012 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Chlorine test strips. UTILITIES/DIST - 49955 SADDLEBACK MATERIALS M $ 206.95 9/21/2012 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Sand bags. UTILITIES/DIST - 49955 APPLETON PACKING & GAS $ 201.70 9/14/2012 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Gasket material. UTILITIES/DIST - 49955 AFFORDABLE WIPING RAGS $ 145.00 9/6/2012 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Disposable rags. UTILITIES/DIST - 49955 BUY THE YARD INC $ 137.50 9/20/2012 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Black dirt. UTILITIES/DIST - 49955 EPCO PAINT STORE 1252 $ 74.85 9/18/2012 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Purple hydrant paint. UTILITIES/DIST - 49955 M + M RADIO LAB $ 1,300.00 9/17/2012 62245 OTHER EQ MAINT Replacement tracing wand. UTILITIES/DIST - 49955 USA BLUE BOOK $ 112.31 9/27/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Water meter seal press. UTILITIES/DIST - 49955 MSF GRAPHICS INC $ 152.40 9/20/2012 62210 PRINTING Printing of Meter and Billing forms. UTILITIES/FILTRATION - 49951 FULLIFE SAFETY $ 416.77 9/12/2012 65090 SAFETY EQUIPMENT Half-mask respirators (6), filters, safety glasses, and nuisance dust masks. UTILITIES/FILTRATION - 49951 FULLIFE SAFETY $ 150.00 9/12/2012 65090 SAFETY EQUIPMENT Calibration and certification - Tetra 4 gas monitors. UTILITIES/FILTRATION - 49951 FASTENAL COMPANY01 $ 699.98 9/3/2012 65085 MINOR EQUIPMENT AND TOOLS Milwaukee 1/2" cordless 18 volt hammer drill/driver kit (2) including charger and batteries with case (2). UTILITIES/FILTRATION - 49951 ACTIVE ELECTRIC SUPPLY $ 408.87 9/21/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SCADA-Unilet conduit bodies (10), covers, gaskets, electrical unions, cat-6 cable, and 14-strand wire. UTILITIES/FILTRATION - 49951 EPCO PAINT STORE 1252 $ 96.34 9/12/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Urethane enamel paint gallon,dk bronze caulk, mini roller covers 2 pks. UTILITIES/FILTRATION - 49951 EPCO PAINT STORE 1252 $ 70.68 9/18/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Vulkem polyurethane caulk limestone (12). UTILITIES/FILTRATION - 49951 HAROLD'S TRUE VALUE HD $ 61.85 9/19/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Quickcrete concrete crack filler (6), and chain links (2). UTILITIES/FILTRATION - 49951 EPCO PAINT STORE 1252 $ 23.56 9/13/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Vulkem polyurethane caulk (4). 20 of 21 November 5, 2012 160 of 635 Bank of America Credit Card Statement for the Period Ending September 30, 2012 ACC.Reports To Intermediate MCH.Merchant Name FIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense Description UTILITIES/FILTRATION - 49951 SKOKIE VALLEY MATERIAL $ 39.46 9/3/2012 65050 BUILDING MAINTENANCE MATERIAL Vulkem polyurethane caulk (6), margin trowel (2). UTILITIES/FILTRATION - 49951 NPC NEW PIG CORP $ 252.05 9/21/2012 65035 PETROLEUM PRODUCTS Oil absorbent mat pads and roll. UTILITIES/FILTRATION - 49951 EVANSTON IMPRINTABLES $ 164.75 9/6/2012 65020 CLOTHING 5-polo shirts for the Filter Supervisor. UTILITIES/FILTRATION - 49951 BUY THE YARD INC $ 27.00 9/24/2012 65005 LANDSCAPE MATERIALS Rolls sod (10) for valve K-19 repair excavation. UTILITIES/FILTRATION - 49951 WYNRIGHT CORPORATIO $ 450.00 9/3/2012 62245 OTHER EQ MAINT OSHA Annual Crane Inspection UTILITIES/FILTRATION - 49951 WYNRIGHT CORPORATIO $ 450.00 9/3/2012 62230 SVC TO MAINTAIN MAINS OSHA Annual Crane Inspection UTILITIES/FILTRATION - 49951 FISHER SCI ATL $ 273.35 9/17/2012 65075 MEDICAL & LAB SUPPLIES Stirring Hotplate for Fluoride analysis. UTILITIES/FILTRATION - 49951 CROSSBOW INDUSTRIAL WA $ 240.21 9/18/2012 65075 MEDICAL & LAB SUPPLIES DI tanks and filters. UTILITIES/FILTRATION - 49951 FISHER SCI ATL $ 98.59 9/19/2012 65075 MEDICAL & LAB SUPPLIES 1 ppm and 10ppm Fluoride STD. UTILITIES/FILTRATION - 49951 VWR INTERNATIONAL INC $ 67.48 9/17/2012 65075 MEDICAL & LAB SUPPLIES Potassium Nitrate for Fluoride analysis. UTILITIES/PUMPING - 49964 MARSHALL ELECTRONI $ 29.94 9/11/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Materials for North Tank mixer install. UTILITIES/PUMPING - 49964 HENRICHSENS FIRE AND S $ 558.15 9/5/2012 62245 OTHER EQ MAINT Annual fire extinguisher checks and supplies. UTILITIES/PUMPING - 49964 W W GRAINGER 916 $ 711.18 9/25/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Ladders. UTILITIES/PUMPING - 49964 TESSCO INCORPORATED $ 420.11 9/24/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Antenna and cable for the McCormick Vault radio. UTILITIES/PUMPING - 49964 BenMeds 1019092847 $ 267.07 9/28/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Sampler, aiming compass for antennas. UTILITIES/PUMPING - 49964 AUTOMATIONDIRECT COM I $ 139.00 9/21/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Fuses, power blocks, 250 generator outlets. UTILITIES/PUMPING - 49964 AUTOMATIONDIRECT COM I $ 79.75 9/26/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Emergency stop switch for the #4 Low Lift Pump engine. UTILITIES/PUMPING - 49964 DKC DIGI KEY CORP $ 30.37 9/5/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Freewave Radio cable adapters. UTILITIES/PUMPING - 49964 SIUE ERTC $ 290.00 9/5/2012 62295 TRAINING & TRAVEL Class A certification class for the Water Plant Operator. UTILITIES/PUMPING - 49964 W W GRAINGER 916 $ 215.70 9/7/2012 62230 SVC TO MAINTAIN MAINS Intake hold down hardware. UTILITIES/SEWER - 49944 Amazon.com $ 52.46 9/3/2012 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL Truck cleaning brushes. UTILITIES/SEWER - 49944 VOLLMAR CLAY PRODUCTS $ 974.00 9/17/2012 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Pre-cast material. UTILITIES/SEWER - 49944 THE HOME DEPOT 1902 $ 25.52 9/12/2012 65055 MATERIALS TO MAINTAIN IMPROVEMENTS Copper cleaners. Total $ 116,292.41 21 of 21 November 5, 2012 161 of 635 To: Honorable Mayor, Members of the City Council Administration and Public Works Committee From: Douglas J. Gaynor, Director Parks, Recreation and Community Services Rickey Voss, Parking/Revenue Manager, Administrative Services Paul D’Agostino, Superintendent Parks, Forestry and Facilities Stefanie Levine, Assistant Superintendent Parks, Forestry & Facilities Subject: Recommendation for Professional Consulting Services for the 2013 Sherman Plaza Façade Repairs RFP #12-163 Date: November 12, 2012 Recommendation Staff recommends that City Council authorize the City Manager to execute a contract for the 2013 Sherman Plaza Façade Repairs to Wiss, Janney, Elstner Associates, Inc. located at 330 Pfingsten Road, Northbrook, Illinois at a total cost of $42,400.00. Funding Sources FY 2012 CIP #416138: $800,000 Discussion In order to maintain the Sherman Plaza Garage, keep water from entering the building and provide a safe and healthy facility for occupants and the surrounding public, the City needs to make repairs to the precast wall panels, cast-in-place wall sections, concrete masonry unit walls, aluminum decorative panels, curtain walls and roofs of the building. Due to the project’s technical complexity, the repair details must be performed by a professional consultant team with expertise in these kinds of repairs. In order to procure those services, staff issued Request for Proposal (RFP) #12-163 to hire a professional consultant to provide architectural and engineering solutions to address these components. On October 3, 2012, the Purchasing Department received proposals from five professional consulting firms as noted below: Memorandum For City Council meeting of November 12, 2012 Item A3.1 Business of the City by Motion: Professional Consultant for 2013 Sherman Plaza Façade Repairs For Action 162 of 635 Consultant Address Klein and Hoffman, Inc. 150 S. Wacker Drive, Suite 1900, Chicago, Illinois 60606 Tyson & Billy Architects 4000 Morsay Drive, Rockford, Illinois 61107 McGuire Igleski & Associates, Inc. 1330 Sherman Avenue, Evanston, Illinois 60201 Bloom Companies, LLC 600 W. Fulton Street, Suite 701, Chicago, Illinois 60661 Wiss, Janney, Elstner Associates, Inc. 330 Pfingsten Road, Northbrook, Illinois 60062 A committee was developed to review and evaluate the proposals consisting of the following members: Jewell Jackson/Purchasing, Rickey Voss/Administrative Services, Ashley Porta/Administrative Services, Mark Turenne/Parks, Recreation & Community Services and Sean Ciolek/Parks, Recreation & Community Services. Each committee member individually reviewed the proposals based on evaluation criteria outlined in the project’s RFP as stated below: 1. Qualifications and Expertise (30%). 2. Narrative Understanding of Project Goals and Requirements (10%). 3. Price (30%). 4. Willingness to Execute the City of Evanston’s Standard Agreement (10%) 5. Ability to Meet or Exceed Schedule (5%). 6. M/W/EBE Participation (10%). 7. Organization and Completeness of Proposal (5%). Following individual review and scoring of proposals, the committee met to discuss their findings. Based upon the facts that Wiss, Janney, Elstner Associates, Inc. (WJE) had the lowest fee compared to the other firms and also has excellent familiarity with the building and the areas of repair, the committee decided that it was not necessary to hold interviews. The committee recommends that WJE be awarded this work based on the qualities previously described in addition to their written proposal, demonstrated understanding of the project, and parking garage repair expertise. Staff has also worked favorably with WJE in the past. WJE has requested a waiver in meeting the City’s M/W/EBE goal. They have noted in their proposal that they have “worked with a WBE to meet the M/W/EBE goals for (a past) project” but went on to say that they “believe that division of the work to fulfill M/W/EBE goals is impractical for this project.” Please note that the EBE firm that submitted a proposal was not recommended for award primarily as a result of their proposed fees which were substantially higher than WJE. A scoring breakdown of the firms is as follows: 163 of 635 Consultant Fee Proposal Qualifica -tions & Expertise (30) Proposal Organiza tion & Comp- leteness (5) Project Under- standing (10) Cost (30) Contract Agreement (10) Schedule (5) Proposed M/W/EBE (10) Total (100) Bloom Companies $110,672 26.25 4.25 8.5 11 6.5 4.75 10 71.25 Klein & Hoffman $81,094 27.75 4.75 9.5 16 10 4.75 10 82.75 McGuire Igleski $65,360 27.25 4.5 9.25 19 10 4.75 10 84.75 Tyson & Billy $61,834 24.25 4.25 9 21 9.75 4.75 0 73 Wiss, Janney, Elstner $42,400 29.25 4 9.75 30 7.5 4.75 0 85.25 Based on the scoring results the review committee recommends award of the subject project to Wiss, Janney, Elstner Associates, Inc. at a total cost of $42,400. Of all RFP respondents, the committee felt that WJE demonstrated both a high degree of overall expertise relative to this project and would provide the required services at the best overall value to the City. A copy of WJE’s fee proposal is attached for your reference. As mentioned above, WJE has requested a waiver to the City’s M/W/EBE participation goal (See attached M/W/EBE memo for additional information). A breakdown of proposed funding for this project is as follows: Item Amount CIP Funding (#416138) $800,000 Expenses / encumbrances to date* -$159,945 Recommended Award -$42,400 Remaining Balance $597,655 *Expenses / Encumbrances to date include advertising fees, protective scaffolding, fees for the 2012 Sherman Plaza Light Pole Replacement Project, fees to repair a damaged standing seam roof at Sherman Plaza and consulting fees for the 2013 Parking Garage Roof Project. The consultant’s tentative schedule is to design the project and develop construction documents in fall and winter of 2012, bid the project for construction in winter 2012 and provide construction administration services in spring 2013. ------------------------------------------------------------------------------------- Attachments: MWEBE Memo Fee Proposal 164 of 635 165 of 635 166 of 635 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Douglas J. Gaynor, Director Parks, Recreation and Community Services Paul D’Agostino, Superintendent Parks, Forestry and Facilities Paul Gottschalk, Library Administrative Services Manager Jim Maiworm, Superintendent Streets and Sanitation Susan Pontarelli, Police Service Desk and 311 Supervisor Geoffrey Block, Division Chief Fire and Life Safety Jewell Jackson, Purchasing Manager Stefanie Levine, Assistant Superintendent Parks, Forestry & Facilities Subject: Recommendation for Janitorial Services Contract Award – Lorraine H. Morton Civic Center, Evanston Service Center, Main Library, Police Headquarters, Fire Headquarters and Police Outpost RFP #12-171 Date: November 12, 2012 Recommendation Staff recommends that City Council authorize the City Manager to execute three year contracts for Janitorial Services as follows: 1. For the Civic Center, Service Center, Police Headquarters, Fire Headquarters and Police Outpost staff recommends Smith Maintenance Company located at 205 W. Randolph Street, Suite 925, Chicago, Illinois 60606 in the annual amount of $114,384.17. 2. For the Main Library staff recommends Total Building Services located at 340 Bennett Road, Elk Grove Village, Illinois 60007 in the annual amount of $85,920.00. Funding Sources Approved FY 2013 operating budgets for the Civic Center ($60,000 budgeted in account 3806.62225), Service Center ($20,825 budgeted in account 2610.62430), Main Library ($184,970 budgeted in account 4840.62225), Police Headquarters and Police Outpost Memorandum For City Council meeting of November 12, 2012 Item A3.2 Business of the City by Motion: Janitorial Services Contract – Multiple Facilities For Action 167 of 635 ($51,000 budgeted in account 2205.62225) and Fire Headquarters ($4,165 budgeted in account 2315.62430). Discussion The City’s existing contracts for janitorial services at the Civic Center, Service Center, Main Library, Police Headquarters, Fire Headquarters and Police Outpost end on November 30, 2012. A Request for Proposal (RFP) to obtain janitorial services for a three year term with one optional two-year extension was issued on September 13, 2012. On October 11, 2012, the Purchasing Division received proposals from eleven (11) janitorial service firms as noted below: Company Name Address Smith Maintenance Company 205 W. Randolph Street, Ste. 925, Chicago, IL 60606 Boye Janitorial Service, Inc. 9415 Southwestern Ave. LL-B, Chicago, IL 60643 GSF USA, Inc. 1351 Abbott Court, Buffalo Grove, IL 60089 Eco Clean Maintenance 5862 N. Milwaukee Ave, Chicago, IL 600646 RJB Properties, Inc. 11415 W. 183rd Place, Suite B, Orland Park, IL 60467 ABC Commercial, Inc. 8056 N. Milwaukee Ave, Niles, IL 60714 All Cleaners, Inc. 632 Executive Drive, Willowbrook, IL 60527 Perfect Cleaning Services 5852 N. Northwest Hwy, Chicago, IL 60631 System 1, Inc. 3720 W. 72 Avenue, Westminster, CO 80030 Total Building Services 340 Bennett Road, Elk Grove Village, IL 60007 Alpha Building Maintenance 12713 Hadley Road, Homer Glen, IL 60491 Please note that staff was unable to locate an EBE vendor who met the contract’s minimum requirements of five years of continuous experience with at least five contracts cleaning a minimum of 100,000 square feet of office and public space each. A committee was developed to review and evaluate the proposals consisting of the following members: Jewell Jackson/Purchasing, Paul D’Agostino/Parks, Recreation and Community Services, Paul Gottschalk/Library, Jim Maiworm/Public Works, Susan Pontarelli/Police, Geoffrey Block/Fire and Stefanie Levine/Parks, Recreation & Community Services. Each committee member individually reviewed the proposals based on evaluation criteria outlined in the project’s RFP as stated below: 1. Project Understanding (20%) 2. Cost for Services (30%) 3. Manpower Schedule (30%) 4. M/W/EBE Participation (10%) 5. Willingness to Execute the City of Evanston’s Standard Agreement (10%) Following individual review of the proposals, the committee met to discuss their findings. The committee then interviewed the top four candidate firms: Smith Maintenance Company (Smith), All Cleaners, Inc., Perfect Cleaning Services (Perfect) and Total Building Services (Total) which the committee agreed were the most qualified based on their written proposals and demonstrated extensive expertise with similar work. 168 of 635 After the interviews, the committee met again to discuss the four firms, score the shortlisted firms and decide which firm to recommend for project award. Committee members determined that Smith was the highest overall ranked candidate for the work with the exception of cleaning the Main Library. Staff determined that the City would realize an annual savings of $10,930.84, and additional hours devoted to cleaning, if the City retained Total, the current service provider, at the Library. Since library staff is satisfied with Total’s performance, the committee recommends dividing the contract between Smith and Total. The committee therefore recommends that Smith be awarded the janitorial services contract for the Civic Center, Service Center, Police Headquarters, Fire Headquarters and Police Outpost based on their previous experience with similar work, demonstrated understanding of the scope, participation in meeting the City’s M/W/EBE goal and positive feedback from references. Additionally, the committee recommends that Total be awarded the janitorial services contract for the Main Library based on their current performance at this facility and their highly competitive price. Staff has contacted Smith’s references which have come back highly favorable. References from similar public organizations including a park district, school district and state agency have indicated Smith’s work is outstanding. Additionally, these references indicated that Smith was highly responsive to customer concerns and able to tackle extremely difficult and often sensitive field situations without incident. A scoring breakdown of the four interviewed firms is as follows: Company Project Understanding (20) Cost (30) Manpower (30) Proposed M/W/EBE (10) Contract Agreement (10) Total (100) Smith 19 25 28 10 10 92 All Cleaners 13 25 15 7 8 68 Perfect 10 30 11 10 10 71 Total 11 26 22 10 10 79 A cost comparison of the interviewed firm’s annual pricing per building is as follows: Company Civic Center Main Library Service Center Police HQ Fire HQ Police Outpost Total Fee Smith $52,933.99 $96,850.84 $17,408.10 $32,561.92 $7,514.29 $3,965.87 $114,384.17 All Cleaners $53,623.68 $87,817.56 $19,645.68 $37,542.36 $6,725.40 $4,736.04 Perfect $45,420.00 $73,410.00 $18,540.00 $32,490.00 $4,200.00 $2,970.00 Total $54,432.00 $85,920.00 $18,120.00 $37,800.00 $6,240.00 $1,920.00 $85,920.00 Sum of Recommended Fees $200,304.17 Current Contract Fees $51,960.00 $82,260.00 $17,820.00 $47,253.60 $5,221.08 Incl. in Police HQ $204,514.68 169 of 635 Based on the scoring results the review committee recommends award of the janitorial services contract for the Civic Center, Service Center, Police Headquarters, Fire Headquarters and Police Outpost to Smith at a total cost of $114,384.17 annually. Additionally the review committee recommends award of the janitorial services contract for the Main Library to Total at a total cost of $85,920.00 annually. Smith is an MBE firm and Total is a WBE firm, thus both meet the City’s M/W/EBE participation goal (see attached M/W/EBE memorandum for additional information). This contract will begin on December 1, 2012 and run through November 30, 2015 with one, optional two-year extension. ------------------------------------------------------------------------------------- Attachments: MWEBE Memo 170 of 635 RFP No. 12-171, Contract for Janitorial Services, M/W/EBE Compliance Approval, Smith Maintenance Company and Total Building Services, 11-5-12 To: Douglas J. Gaynor, Director Parks, Recreation and Community Services Paul D’Agostino, Superintendent Parks, Forestry and Facilities From: Joseph McRae, Deputy City Manager Subject: RFP No. 12-171, Contract for Janitorial Services – Lorraine H. Morton Civic Center, Evanston Service Center, Main Library, Police Headquarters, Fire Headquarters and Police Outpost Date: November 5, 2012 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to RFP No. 12-171, Contract for Janitorial Services, Smith Maintenance Company and Total Building Services are both found to be in initial compliance with the goal. Smith Maintenance Company’s total base bid is $114,384.17 annually, and Total Building Services’ total base bid is $85,920.00 annually Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Smith Maintenance Company, 205 W. Randolph St., Ste. 925, Chicago, IL 60606 Janitorial Services $114,384.17 100% X Total Building Services, 340 Bennet Road, Elk Grove Village, IL 60007 Janitorial Services-Main Library Only $85,920.00 100% X Total M/W/EBE $200,304.17 100% Cc: Martin Lyons, Assistant City Manager/CFO Jewell Jackson, Purchasing & Contracts Manager Memorandum 171 of 635 For City Council meeting of November 12, 2012 Item A3.3 Business of the City by Motion: Contract Extension for Fulfillment Services For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City manager/CFO Rickey A. Voss, Revenue/Parking Manager Subject: Approval of Contract Extension for Print, Mail and Fulfillment Services Date: September 14, 2012 Recommended Action: Staff recommends that the City Council authorize the City Manager to execute a one (1) year extension of the contract with Third Millennium Associates, Inc. (4200 Cantera Drive, Suite 105, Warrenville, IL 60555) in the amount of $48,042.54 to provide City Vehicle Sticker and Pet License print, mail and fulfillment services. Funding Source: Business Unit 1910.65045 Background: City Vehicle Sticker and Pet License renewal forms are printed and mailed annually during the last quarter of the fiscal year. Services rendered by the Third Millennium Associates, Inc. will include the managing of vehicle stickers and pet licenses purchased by mail, phone and on-line. Third Millennium Associates, Inc. is required to create and furnish all forms to be used regarding the applications based on the approval by the City prior to mailing. Fulfillment of orders would be accomplished through accepting payment and the subsequent mailing of stickers and pet licenses to the address of the requestor. Third Millennium Associates, Inc. will continue to provide a toll free telephone number to accept orders with payment by check or credit card and make available on-line purchases through the city web page. Third Millennium Associates, Inc. has provided this service since awarded the contract in October 2009. The fee per item will remain the same as rates provided in year number two of the 2009 agreement (see table).The specifics of the current contract will include the additional support of providing fulfillment services for the 2013 Pet Licenses. Memorandum 172 of 635 Year 2 Vehicle sticker application printing/mailing fee $0.261 Postage not included USPS postage rate under 1 ounce $0.335 On-line payment processing fee (city paid) $0.45 On-line payment processing fee (customer paid) $0.00 Sticker fulfillment lockbox (per transaction) $0.89 Sticker fulfillment on-line (per transaction) 0.55 Postage fulfillment fee (per transaction) Prevailing postage rate Envelope fulfillment fee (per transaction) Incl Envelope application fee (per transaction) Incl Record transfer fee (fixed rate) Incl On-line credit card processing fees (paid by city) $1.65 Sticker processing cost (per sticker) $0.20 Annual V-Pay server fee $1,125 Annual V-Pay maintenance fee $495 Annual Vehicle software maintenance fee $995 Annual Fulfillment set-up $650 Annual Vehicle Production set-up $2,200 Customization of software per request (if needed) $125 The October 19, 2009 agreement did not provide an optional renewal year but the recommendation to retain Third Millennium Associates, Inc. not only affords the city with a reliable vendor for the complicated city sticker process, but allows the City of Evanston’s Revenue Division to share data with the Department of Utilities which recently renewed their contract with the vendor for mailing and print services. The sharing of data allows the revenue division the opportunity to provide additional informational mailings to residents during the sticker renewal season. Attachments: Copy of Third Millennium, Inc. Proposal 173 of 635 Third Millennium Associates Proposal for Sticker Season 2013 City of Evanston Production $17,814.87 This is the cost to design and print forms, envelopes, and manage the data. Also in this area is the cost to laser image the data onto the forms. Combo Mailing Production $2.983.42 This is the cost to design and print forms, envelopes and manage the data. Also in this area is the cost to laser image the data onto the forms. Over the Counter Forms Printing $1,504.68 This is an additional form used by the City of Evanston. It is a full 8 ½ x 11 carbonless form designed and printed for use for vehicle season at City Hall. Fulfillment of Stickers and Lockbox Services $22,708.77 The fees paid to TMA for managing the collection and fulfillment of stickers mailed into the lockbox and purchased online by citizens of Evanston. Pet segment Applications $3,030.80 Printing of blank animal applications, and insertion to the vehicle envelope; laser imaging of named pets onto pet applications. Total Cost for 2013: $48,042.54 Please note that we have held the same laser imaging pricing for the City of Evanston since contracted for vehicle services with our company. We will commit to this same pricing for the duration of contracted services. The costs for fulfillment and laser imaging during production can vary based on the number of actual citizens complying with the purchase of vehicle stickers and number of records in the data files. 174 of 635 For City Council meeting of Item A3.4 Business of the City by Motion: Snow Towing Contracts For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/CFO Suzette Robinson, Director of Public Works Jewell Jackson, Manager, Purchasing and Contracts Subject: Snow Towing Operations Date: October 31, 2012 Recommended Action: Staff recommends approval of award of contract(s) for the Snow Towing Services in an amount not to exceed $75,000. A list of towing companies follows. Funding Source: The estimated total for the 2012-2013 snow season is in an amount not to exceed $75,000. Funding is provided by General Fund Account 2680.62451, Towing and Booting Contracts. Summary: The City of Evanston operates under two potential snow emergency situations during the months of December through March. Depending on the amount of snow received either a snow route parking ban or a snow emergency can be declared. During th is time the City will plow snow routes during the night and residential streets during the day. As a part of this snow removal plan cars that do not follow the parking regulations that govern the two types of snow removal emergencies are towed in an effort to remove snow from the City’s streets. In most instances, cars are towed to cleared streets in order to expedite snow removal operations. Once the streets are cleared the cars are returned to the original location and are assessed a towing fee. The City utilizes independent towing contractors to assist with towing operations during declared snow emergencies, to relocate or impound vehicles at the direction of the Evanston Police Department, and to provide towing assistance for equipment engaged Memorandum 175 of 635 in various aspects of the snow removal operations. The City of Evanston tickets as well as tows during snow events. Ticket fees are $55 during snow route parking bans and $105 during snow emergencies. Snow Routes: North Shore towing is the vendor the City uses for the overnight tow operations. They receive their contracted tow fee and storage charges for each vehicle towed. The City does not receive a percentage of the tow. The City receives ticket revenue based on $55.00 per ticket. Last snow season (December 1, 2011— March 31, 2012) staff issued 102 citations, which resulted in potential revenues of $5,300. Snow Emergencies (Vehicle Towed and Returned): The City uses contracted vendors for the operation and does not charge an additional tow fee. Revenue source is based on the number of citations issued at $105.00 each. The snow season of December 1, 2010 — March 31, 2011 staff issued 276 Citations, which resulted in potential revenues of $49,100. No snow emergencies were declared during the December 1, 2011 – March 31, 2012 snow season. Snow Emergency (Vehicle not moved): These are citations issued by Parking Services staff for vehicles not towed during a snow event. Revenue source is based on the number of citations issued at $35.00 each. The snow season of December 1, 2010— March 31, 2011 staff issued 20 citations, which resulted in potential revenues of $770. No snow emergencies were declared during the December 1, 2011 – March 31, 2012 snow season. Bid Details The City’s Purchasing Department solicits signed contracts and accepts the first twenty- five (25) vehicles. Contractors agree to an hourly fixed rate of $80.00 for the equipment and driver and $450 per truck (3 truck limit per contractor) retainer to be paid by the City in three monthly installments. The retainer is paid to contractors regardless of whether snow emergencies are declared. Contractors must provide all labor and equipment necessary to perform the required services. In an effort to increase the participation of Evanston Contractors in the Cities snow towing program the specifications give Evanston companies priority as long as they responded before the deadline. As a result, three (3) Evanston towing companies were placed on retainer rather than one (1) for the upcoming season. All trucks on retainer are required to respond within four (4) hours of the first call by the City and are to remain available until released. Vendors are guaranteed a minimum of six (6) hours of work per vehicle at the initial call (day or night) for each snow route parking ban or snow emergency period. Subsequent days of a snow emergency will warrant a four (4) hour guarantee unless otherwise agreed to by the City and the vendor. All trucks placed on retainer by the City of Evanston must be available until April 30, 2013. 176 of 635 A Certificate of Insurance, naming the City of Evanston as an additional insured and demonstrating liability protection in the amount of $100,000/$300,000 and property damage coverage of a minimum of $50,000, is required to be provided by all contractors wishing to participate in the program. Attachments List of Towing Companies Sample Contract for Services 177 of 635 1 Monarca Towing Service, Inc 1 2006 Dobson Street Evanston IL 60202 773.544.4748 Victor Palacios 9/30/2013 2 Mobile Transport, LLC 3 2019 W. Rascher Chicago IL 60625 (day) 773.878.1111 (nite, sat, sun) 847.208.8668 William Nestos 12/31/2012 nestosfamily@comcast.net 3 Atlas Towing 1 5046 N. Mozart Chicago IL 60625 (day, sat, sun) 773.406.7272 (nite) 773.271.0836 Gus Peroulas 12/5/2012 cudakos@gmail.com 4 T-Bone Towing 1 7437 W. Grace Chicago IL 60634 773.406.1095 Timothy Hayes 10/4/2013 tbonetowing@yahoo.com 5 Auto Recover & Towing Division 1 6601 W. Henderson Chicago IL 60634 773.885.4519 Daniel Ortiz 6/26/2013 itowutoo@gmail.com 6 WWF Towing 1 3615 N. Oriole Chicago IL 60634 312.550.2312 Jimmie Williams 1/13/2013 7 G & J Towing 1 7421 North Claremont Ave Chicago IL 60645 (cell) 773.895.9159 Jose E. Quetell Jr. 10/25/2013 gandjtowing@gmail.com 8 Ponch Towing 1 2024 N. Cicero Avenue Chicago IL 60639 (day, nite)773.742.5689 (sat, sun) 773.865.5689 Francisco DeJesus 8/17/2013 ldejesus3600@att.net 9 S & L Towing 2 6621 W. 89th Place Oak Lawn IL 60453 708.415.1414 Samieh Jadrawi 2/13/2013 ejadrawi@yahoo.com 10 Louie's Towing 1 3920 S. Home Stickney IL 60402 (day)773.457.8411 (nite) 773.742.5689 (sat) 773.885.4519 (sun) 773.237.0006 Victor Ponch Danny PJ 9/12/2013 773.457.8411 is also Jose Negron 11 Alpha Carrier Experts 3 11665 S. LaPorte Avenue Alsip IL 60803 (day, sat) 708.845.6885 (nite, sun) 708.422.5411 Jehad Haleem 6/7/2013 acetowman1@gmail.com 12 Auto Carrier Express, Inc.3 9624 S. Cicero Avenue Unit 122 Oak Lawn IL 60453 312.296.5323 Ead Haleem 6/2/2013 autocarrierexpress@gmail.com 13 Ulric Recovery Inc.1 223 N. Wolf Road Wheeling IL 60090 (day, nite) 773.552.0052 (sat, sun) 773.742.5689 Tony Medynsky Franciso DeJesus 1/1/2013 14 Freedom Towing 2 16464 W. 118th Place Orland Park IL 60467 708.257.2916 708.969.5865 Isa Rafati 10/18/2013 freedomtowinginc@gmail.com 15 Emergency Road Service 1 1033 Dodge Avenue Evanston IL 60202 847.733.1234 847.366.3481 Carlos or Gina 10/27/2013 erstowing@sbcglobal.net 16 North Shore Towing, Inc.1 2527 Oakton Street Evanston IL 60202 847.864.2828 Alan Warnock 3/30/2013 al@northshore-inc.com 17 Vic's Towing Company 1 9420 Byron Street Schiller Park IL 60176 773.406.1956 Karen Josefowicz 4/20/2013 vtc249@att.net Total Trucks Guaranteed:25 email 2012/13 SNOW TOWING CONTRACTOR LIST The following list of trucks are guaranteed and will be held on retainer. Order Rec'd Company Name # of Guaranteed Trucks Address City St Zip Phone Contact Insurance Certificate Expiration Date 178 of 635 18 Double E. Towing & Trucking 2 4 Langford Ct Bolingbrook IL 60440 773.619.9643 Alfred Evans 9/14/2013 eetowing@yahoo.com 19 Alert Towing, Inc.1 841 N. Tripp Street Chicago IL 60651 773.227.1843 Mose Butts 1/4/2013 alert841@att.net 20 Rapid Recovery Inc.1 8060 S. Robert's Road Bridgeview IL 60455 708.336.0248 Ashraf Said 8/30/2013 rapidrecovery8060@yahoo.com 21 C's Towing Service, Inc.2 426 East 142nd Street Dolton IL 60419 (day) 708.201.9051 (nite, sat, sun) 312.446.9323 Dexter Johnson 9/17/2013 cstowingsrin@hotmail.com 22 Auto Carrier Express, Inc.1 9624 S. Cicero Avenue Unit 122 Oak Lawn IL 60453 312.296.5323 Ead Haleem 6/2/2013 autocarrierexpress@gmail.com 23 Emergency Road Service 1 1033 Dodge Avenue Evanston IL 60202 847.733.1234 847.366.3481 Carlos or Gina 10/27/2013 erstowing@sbcglobal.net 8 Total Trucks which may be utilized Order Rec'd Company Name # of Guaranteed Trucks Address City The following list of trucks are available on an as needed basis at a rate of $80 per hour. DO NOT PLACE THESE TRUCKS ON RETAINER St Zip Phone Contact Insurance Certificate Expiration Date email 179 of 635 Page 1 of 7 CITY OF EVANSTON This contract is for the provision of all labor and equipment necessary to provide Snow Towing Services for the City of Evanston in accordance with the terms and conditions of the specifications, made this 13th day of November, 2012 by and between the City of Evanston, an Illinois Municipal Corporation, 2100 Ridge Avenue, Evanston, Illinois, 60201 (CITY) and the undersigned (CONTRACTOR). The CITY and CONTRACTOR agree as set forth below: 1. The CONTRACTOR hereby agrees that it will provide all labor and equipment necessary to provide Snow Towing Services to the CITY for the 2012/2013 winter. 2. The CITY and CONTRACTOR understand and agree that all work will comply and be provided in accordance with the Specifications attached and incorporated b y reference herein as Appendix A. 3. This Contract will embrace and include all Contract Documents which are as follows: • Appendix A- Snow Towing Specifications • This Contract • Certificate(s) of Insurance naming the CITY as an additional insured All of the Contract Documents are hereby made a part of this Contract, if conflict occurs between documents, this Contract prevails. 4. Failure of CONTRACTOR to adhere to any and all terms of this contract will, upon ten (10) days written notice to the address set forth below, be cause for termination of this contract. Contractor: Company Name: ________________________________ Address: ________________________________ Email Address: ________________________________ FEIN or Social Security Number ________________________________ Signature: ________________________________ Title: ________________________________ Date: ________________________________ 180 of 635 Page 2 of 7 City: City of Evanston Lorraine H. Morton Civic Center 2100 Ridge Avenue Evanston, IL 60201 By: ________________________________ Title: Manager, Purchasing and Contracts Date: ________________________________ 181 of 635 Page 3 of 7 (APPENDIX A) SNOW TOWING SPECIFICATIONS PURPOSE: To provide towing services during periods of declared snow emergencies; to relocate or impound vehicles at the direction of the Evanston Police Department; to provide towing assistance to City-owned and operated, as well as contractor, equipment engaged in various aspects of the snow removal operations. SNOW REMOVAL PROGRAM: After two inches of snow has fallen in the City of Evanston, the City may declare a snow route parking ban, and after four inches or more of snow has fallen, the City may declare a snow emergency and tow and relocate illegally parked cars to facilitate plowing. The City will tow and plow (1) SNOW ROUTES AT NIGHT from 2 AM to 6 AM and (2) Residential Streets during the day from 9AM to 9 PM. During a snow emergency, towing operators will relocate illegally parked vehicles to an adjacent already cleared street as directed by the Evanston Police Department. Some cars may be taken to a secured lot, also as directed by the Evanston Police Department. EQUIPMENT REQUIREMENTS: Vendor must have towing trucks not smaller than 1/2 ton chassis equipped with at least one roof-mounted amber rotating warning light, full snow chains on the rear axle(s) or all-wheel drive and non-abrasive lifting harness. Trucks must be equipped with "Wheel Lift" devices for the relocation of vehicles. The City reserves the right to examine each unit for safety and operating equipment prior to acceptance. INSURANCE REQUIREMENTS: Vendors are required to provide *Certificates of Insurance naming the City of Evanston as an additional insured and demonstrating liability protection in the amount of $100,000/$300,000 and property damage coverage of a minimum of $50,000. The City of Evanston will hold the vendor harmless from claims arising from ordered towing, removals or winchouts, provided that proper connecting methods are used and negligence in operation is not apparent. *(Applications will not be accepted without current certificate) Vendor may be required to carry a City employee as a passenger in each vehicle to provide communication and report information. As an independent contractor for the City of Evanston, the Vendor recognizes and acknowledges that there are certain risks of physical injury and agrees to assume the full risk of any injuries, including death, damages, or loss which may be sustained as a result of work performed for the City of Evanston. 182 of 635 Page 4 of 7 The Vendor hereby fully releases and discharges the City of Evanston, its officers, agents, servants, and employees from any and all claims from injuries, including death, damages or loss which may they may have or which may accrue to the Vendor on account of work performed for the City of Evanston. The Vendor further agrees to indemnify and hold harmless and defend the City of Evanston, its officers, agents, servants, and employees from any and all claims resulting from injuries, including death, damages and losses sustained by the Vendor and arising out of, in connection with, or in any way associated with the work performed for the City of Evanston. RETAINER - GUARANTEED RESPONSE: A retainer of $450.00 will be paid for each tow truck the vendor guarantees for City use during snow emergencies (less than or equal to 3 trucks per vendor). Trucks on retainer must respond within four (4) hours of the first call by the City and remain available until released. A truck on retainer which does not respond within four (4) hours will cause the City to seek redress for damages due to breach of contract unless the vendor provides an acceptable substitute truck. The retainer will be paid in three installments of $90.00 on or about December 1 st (2012), $150.00 on or about January 22 nd (2013), and $210.00 on or about March 13th (2013). The first installment will be paid only after the vendor returns an executed agreement with a proper certificate of insurance. The retainer will be paid even if a snow emergency is never declared. The City intends to place no more than 25 tow trucks on retainer. Vendors, who meet all requirements, submit certificates of insurance and a signed agreement will be accepted on a first-come, first-serve basis. Responsive Evanston towing companies who respond by the submittal deadline will be given priority. Vendors, who have trucks that are not on retainer, but included in this contract (as non-paid), may choose to provide those trucks during a snow tow operation at the same hourly rate and minimum time guarantees as those on retainer. HOURLY RATES AND GUARANTEED MINIMUM: The fixed rate for equipment and driver is $80.00 per hour. Vendors will be guaranteed a minimum of six (6) hours of work per vehicle at the initial call (day or night) for each snow route parking ban or snow emergency period. Subsequent days of a snow emergency will warrant a four (4) hour guarantee unless otherwise agreed to by the City and the vendor. The hourly rate and minimum time guarantee is paid over and above the retainer. 183 of 635 Page 5 of 7 SUBCONTRACTORS: Vendor may not subcontract equipment without first obtaining written permission from the City and only after providing proof of insurance as specified in this Agreement. DRIVERS OF ALL VENDOR VEHICLES ARE REQUIRED TO BE PROPERLY LICENSED AND TRAINED BY THE VENDOR OR OTHER QUALIFIED PERSON BEFORE OPERATING TOW VEHICLES FOR THE CITY OF EVANSTON. CONTRACT TERM: The Trucks placed on retainer by the City of Evanston must be available until April 30, 2013 in accordance with the terms and conditions of this specification. 184 of 635 Page 6 of 7 AGREEMENT: In accordance with the above specifications, I hereby guarantee that ________________ (number of truck(s)) will respond when called by the City, and I accept the retainer, hourly rate, and minimum work times as consideration for that guarantee. The tow trucks covered by retainer are listed below. I have also listed other trucks which may substitute for those on retainer or be used in addition to those on retainer. (Utilization will be at the discretion of the City of Evanston) *Note: Maximum of 3 trucks per contractor. VEHICLES GUARANTEED BY RETAINER: Year Make Size License Tag Number OTHER VEHICLES WHICH MAY BE UTILIZED: Year Make Size License Tag Number EMERGENCY CONTACT NUMBERS Time Telephone Contact Person Day: __________________ __________________ Nights: __________________ __________________ Saturday: __________________ __________________ Sunday: __________________ __________________ COMPANY MAILING ADDRESS: Firm Name: __________________________________ Street Address: __________________________________ 185 of 635 Page 7 of 7 City, State, Zip: __________________________________ Attention: __________________________________ Email Address: __________________________________ ADDITIONAL INFORMATION ____________________________________________________________________ ____________________________________________________________________ 186 of 635 Page 1 of 3 For City Council meeting of November 12, 2012 Item A3.5 Business of the City by Motion: Contract for Document Management Services For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Richard Eddington, Chief of Police Jeff Jamraz, Deputy Chief Debbie Hakimian, Director, Police Records Bureau Subject: Award Contract for Document Management Software and Associated Installation and Maintenance Services to Municipal Code Corporation MCCInnovations Date: November 12, 2012 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract in response to RFP 12-111 for the purchase of document management software, implementation and maintenance services with Municipal Code Corporation MCCInnovations (1700 Capital Circle SW, Tallahassee, Florida) in the amount of $83,122.50. Funding Source: Funding is provided by the Federal Cook County Fiscal Year 2009 Justice Assistance Stimulus Grant/Cook County Funding for Technology Improvement in the amount of $69,405. Funding for the remaining $13,717.50 will come from 1932.62320 Computer License and Support in the Administrative Services Department/Information Technology Division. Summary: The Evanston Police Department Records Management Division annually processes and stores approximately 30,000 pages of information related to incidents and on-going cases. There are nearly 2,000,000 paper documents, dating back more than eight years, that are currently stored and manually managed by City staff. Document retrieval is a time-consuming process and paper documents are currently stored in an environment that is vulnerable to potential disasters such as a flood or fire. Municipal Code Corporation MCCInnovations (MCCI)’s Las erfiche solution will allow the Records Management Division to electronically store, manage and retrieve documents. Memorandum 187 of 635 Page 2 of 3 Use of the Laserfiche product will facilitate a reduction of paper file maintenance and storage costs, reliable document searches and retrievals, and automated document retention and destruction schedules. It will meet the current document management needs of the Police Department and can be expanded in the future to accommodate other City departments. An internal staff team from EPD, Purchasing, and the Information Technology Division prepared and issued RFP 12-111 for document management software, installation and maintenance services. Seven vendors responded to the RFP. Vendor Proposed Project Cost Imaging Office Systems $43,578.00 TKB $52,596.00 Samutec $89,495.00 Advanced Processing & Imaging $77,208.50 MCCi $83,122.50 Canon $116,231.34 Sire Technologies $161,120.50 Staff went through an extensive evaluation process of the RFP responses and narrowed the field to four vendors. The four finalists were asked to perform product demonstrations for staff. Following the product demonstrations, another round of evaluations was conducted, resulting in selection of MCCi based on a weighted scoring model. Scores are based on a ten-point scale with ten being the best score. Vendor Total Score MCCi - Laserfiche 6.63 TKB Associates - Laserfiche 5.94 Advanced Processing & Imaging 5.20 Imaging Office Systems 4.51 Evaluation criteria included the following: Scalability Ability to interface to other systems (e.g. Field Reporting); Ability to expand to other areas of the City. Security/Document Tracking Ability to track who has accessed a document. Ability to define who has access to documents. Compliance with industry standards. Markup and Redacting Capability Markup capabilities like highlighting, digital stamps, digital signatures, "sticky notes," etc. Ability to redact information. 188 of 635 Page 3 of 3 Tagging and Search Capability Ability to tag documents based on things like name, address/location and case # and then be able to easily search for them. Reporting What reporting tools are available and how easy are they to use? Are there standard reports available? Storage Long-term archiving; legal standards for document retention. Hardware / Scanning Quality and usability of proposed servers, workstations and scanners. Support and Implementation Model Is support readily available; do they have adequate support staff; do they have a reasonable approach and timetable for implementation? Cost See cost info below. They are sorted from least to most expensive based on project cost with five years of prepaid maintenance. References/Presence in Illinois Are there other municipalities nearby that are using the same product and version that we will be purchasing? MWEBE Compliance with the City’s MWEBE goals. Per the proposal from MCCi, installation of the new document management software would begin as early as two weeks after contract approval. The vendor has proposed a 60 day implementation schedule. MCCi has agreed to utilize the City’s basic consulting services agreement. Cost has been broken down into licensing, implementation and support: Cost Summary - MCCi Software Licensing $ 53,110.50 Implementation and Training Services 16,950 Discount (5,311) Quickfields Optional 1,245 Annual Support (One Year) 17,129 Total Project Cost $ 83,122.50 ------------------------------------------------------------------------------------- Attachments: MWEBE Memo 189 of 635 RFP No. 12-111, Contract for Document Management Software and Associated Installation and Maintenance Services, M/W/EBE Waiver, Municipal Code Corporation MCCInnovations, 11-7-12. To: Richard Eddington, Chief of Police Jeff Jamraz, Deputy Chief Debbie Hakimian, Director, Police Records Bureau From: Joseph McRae, Deputy City Manager Subject: RFP No. 12-111 Contract for Document Management Software and Associated Installation and Maintenance Services Date: November 7, 2012 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However, RFP 12-111, Contract for Document Management Software and Associated Installation and Maintenance Services has limited subcontracting opportunities. Municipal Code Corporation MCCInnovation, (MCCI), has proposed compliance at 9.7%. Cc: Martin Lyons, Assistant City Manager/CFO Jewell Jackson, Manager of Purchasing & Contracts Memorandum 190 of 635 For City Council meeting of November 28, 2011 Item Resolution 66-R-11: Public Electric Vehicle Charging Stations For Action For City Council meeting of November 12, 2012 Item A4 Resolution 78-R-12: Agreement for Sherman Garage Lighting Improvements For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/CFO Rickey Voss, Parking / Revenue Manager Catherine Hurley, Sustainable Programs Coordinator Subject: Resolution 78-R-12 Authorizing the City Manager to Execute a Single Source Professional Design Build Service Agreement for Sherman Plaza Parking Garage Lighting Improvements Date: November 1, 2012 Recommended Action: Staff recommends that City Council approve Resolution 78-R-12 authorizing the City Manager to execute a professional design build service agreement to complete lighting improvements at the Sherman Plaza Parking Garage with Electrical Resource Management, Inc. located at 703 Childs Street, Wheaton, Illinois 60187 in the amount of $451,665. Funding Source: Funding for this work in the amount of $451,665 will be initially paid for by Parking Fund Account 700506.65515. Staff has submitted an application to the Illinois Department of Commerce and Economic Opportunity (DCEO) Public Sector Energy Efficiency Program for a full rebate to cover the entire project cost. The DCEO has consistently funded all prior rebate applications submitted by the City under the Public Sector Energy Efficiency Program including similar projects at the Maple Street Self Park and Church Street Self Park. Summary: Staff has determined that an upgrade to the overhead lighting in the Sherman Plaza Parking Garage would annually save approximately $91,568 in electricity cost and more than 1 million kWh of electricity. The project involves replacing the 900 metal halide lighting fixtures which currently use 210 watts with induction canopy lighting that use 40 watts per fixture. The estimated project cost is $451,665. The simple pay-back on the project is 4.9 years. Because the lighting fixtures have a life expectancy of approximately 11 years, the City would see a net savings of $549,408 over the life of the project. Memorandum 191 of 635 2 The City has the opportunity to recover the total cost of the project through a rebate from the DCEO. Typical DCEO rebates under the Public Sector Energy Efficiency Program are capped at 75% of the project cost. However, DCEO is offering a “Sweet Deal” incentive to motivate local governments to complete projects prior to February 14, 2013 by offering a bonus incentive that increases the base incentive amounts by 14% as well as increasing the maximum reimbursement to 100% of the cost of the project. The project costs and pay-back are summarized below: Total project cost: $451,665.00 Annual electricity savings: $91,568.00 Simple pay-back: 4.9 years Estimated savings over life of project without DCEO grant: $549,408.00 DCEO Typical Incentive Amount: $402,084.00 DCEO Bonus incentive if completed by February 14, 2013: $56,219.76 Total City of Evanston expenses: $0 Estimated savings over life of project with DCEO grant: $1,007,248.00 The DCEO program requires pre-approval, and rebates are not issued until after the project is completed and a final application is submitted. Staff will wait for the notice to proceed from DCEO prior to proceeding with this project. For these projects, the City typically received the rebate check from the DCEO within 60 days of submitting the final paperwork. Design Build Professional Services Agreement Due to time constraints to receive the maximum incentives possible, this project was not formally bid. The DCEO grant also does not require a formal bidding process to receive the rebate money. Staff proposes an expedited construction process using a design build or “turnkey” process. Electrical Services Network (ESN), a woman owned Illinois business, and Electrical Resource Management, Inc. (ERM), a minority owned Illinois business, made staff aware of this process and have provided a proposal to complete the work. ERM would serve as the prime contractor for this work and ESN would be the subcontractor. ESN and ERM are currently working with several communities to complete similar lighting upgrade projects and were involved in successful projects that were reimbursed by DCEO in the past. The team estimates the work will be completed within 45 days from receiving a notice to proceed from the City. The proposed design build service agreement would require the work to be completed and a final invoice submitted to the City by January 21, 2013 in order to take advantage of the “Sweet Deals” bonus from the DCEO. This proposal was scheduled for presentation and discussion at the Transportation and Parking Committee on October 24, 2012. However, due to a lack of quorum, a formal recommendation from the Committee is not available. Staff recommends authorizing the City Manager to execute a professional design build service agreement with Electrical Resource Management, Inc. in the amount of $451,665 to complete the lighting improvements at the Sherman Plaza Parking Garage. 192 of 635 3 Attachments: Attachment 1 - Resolution 78-R-12 Attachment 2 - Agreement for Professional Design Build Services Attachment 3 – Proposal from Electrical Solutions Network to complete lighting upgrade at Sherman Plaza Parking Garage 193 of 635 1 11/5/2012 78-R-12 A RESOLUTION Authorizing the City Manager to execute the Design Build Professional Services Agreement with Electrical Resource Management, Inc. WHEREAS, the City of Evanston owns certain real property, located at 821 Davis Street, Evanston, Illinois, which is improved with a parking garage known as the Sherman Plaza Parking Garage; and WHEREAS, in conjunction with an incentive program with the Illinois Department of Commerce & Economic Opportunity (“DCEO”), the City seeks to update the overhead lighting at the Sherman Plaza Parking Garage using the professional services of Electrical Resource Management, Inc., an Illinois corporation, as the consultant; and WHEREAS, the City Council of the City of Evanston finds and determines that the best interests of the City would be served by participating in the DCEO program to update the overhead lighting within the Sherman Plaza Parking Garage with energy efficient lighting equipment; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to sign, on behalf of the City of Evanston, the Design Build Professional Services Agreement with Electrical Resource Management, Inc. (the “Agreement”), which shall be in 194 of 635 2 substantial conformity with the Agreement attached hereto as Exhibit 1 and made a part hereof. SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional terms and conditions of the Agreement as may be determined to be in the best interest of the City. SECTION 3: Pursuant to the DCEO application procedures, this Resolution, 78-R-12, serves as the sole source justification for the selection of the aforementioned project vendor, Electrical Resource Management, Inc.. SECTION 4: That this Resolution, 78-R-12, shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2012 195 of 635 3 EXHIBIT 1 DESIGN BUILD PROFESSIONAL SERVICES AGREEMENT 196 of 635 Revised 10/2011 1 CITY OF EVANSTON DESIGN BUILD PROFESSIONAL SERVICES AGREEMENT The parties referenced herein desire to enter into an agreement for professional services for the SHERMAN PLAZA ENERGY EFFICIENCY LIGHTING UPGRADE (the “Project”) THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this ___ day of November, 2012, between the City of Evanston, an Illinois municipal corporation with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred to as the “City”), and Electrical Resource Management, an Illinois corporation, with offices located at 703 Childs Street, Wheaton, Illinois 60187 (hereinafter referred to as the “Consultant” or “ERM”). Compensation for all basic Services (“the Services”) provided by the Consultant pursuant to the terms of this Agreement shall not exceed $451,665.00 (the “Project Cost”). I. COMMENCEMENT DATE Consultant shall commence the Services on November 15, 2012 or no later than three (3) DAYS AFTER City executes and delivers this Agreement to Consultant. II. COMPLETION DATE Consultant shall complete the Services and submit the final invoice to the City by January 21, 2013. If this Agreement provides for renewals after an initial term, no renewal shall begin until agreed to in writing by both parties prior to the completion date of this Agreement. III. PAYMENTS City shall pay Consultant those fees as provided here: (a) Partial payment shall be authorized for the purchase of the lighting equipment for installation prior to 197 of 635 Revised 10/2011 2 completion of Services after submission of invoices; and (b) the remainder of the Project Cost shall be paid after (i) the Services are performed in accordance with its proposal, attached as Exhibit A, and (ii) Contractor submits its invoice on or before January 21, 2013. Any expenses in addition to those set forth here must be specifically approved by the City in writing in advance. IV. DESCRIPTION OF SERVICES Consultant shall perform the services (the “Services”) set forth here: Services are those as defined in Exhibit A and B. V. GENERAL PROVISIONS A. Services. Consultant shall perform the Services in a professional and workmanlike manner. All Services performed and documentation (regardless of format) provided by Consultant shall be in accordance with the standards of reasonable care and skill of the profession, free from errors or omissions, ambiguities, coordination problems, and other defects. Consultant shall take into account any and all applicable plans and/or specifications furnished by City, or by others at City’s direction or request, to Consultant during the term of this Agreement. All materials, buildings, structures, or equipment designed or selected by Consultant shall be workable and fit for the intended use thereof, and will comply with all applicable governmental requirements. Consultant shall require its employees to observe the working hours, rules, security regulations and holiday schedules of City while working and to perform its Services in a manner which does not unreasonably interfere with the City’s business and operations, or the business and operations of other tenants and occupants in the City which may be affected by the work relative to this Agreement. Consultant shall take all necessary precautions to assure the safety of its employees who are engaged in the performance of the Services, all equipment and supplies used in connection therewith, and all property of City or other parties that may be affected in connection therewith. If requested by City, Consultant shall promptly replace any employee or agent performing the Services if, in the opinion of the City, the performance of the employee or agent is unsatisfactory. Consultant is responsible for conforming its final work product to generally accepted professional standards for all work performed pursuant to this Agreement. Consultant is an independent Consultant and is solely responsible for all taxes, withholdings, and other statutory or contractual obligations of any sort, including but not limited to, Worker’s Compensation Insurance. Nothing in this Agreement accords any third-party beneficiary rights whatsoever to any non- party to this Agreement that any non-party may seek to enforce. Consultant acknowledges and agrees that should Consultant or its sub-consultants provide false information, or fail to be or remain in compliance with this Agreement, the City may void this Agreement. The Consultant warrants and states that it has read the Contract Documents, and agrees to be bound thereby, including all 198 of 635 Revised 10/2011 3 performance guarantees as respects Consultant’s work and all indemnity and insurance requirements. The Consultant shall obtain prior approval from the City prior to subcontracting with any entity or person to perform any of the work required under this Agreement. If the Consultant subcontracts any of the services to be performed under this Agreement, the subconsultant agreement shall provide that the services to be performed under any such agreement shall not be sublet, sold, transferred, assigned or otherwise disposed of to another entity or person without the City’s prior written consent. The Consultant shall be responsible for the accuracy and quality of any subconsultant’s work. All subconsultant agreements shall include verbatim or by reference the provisions in this Agreement binding upon Consultant as to all Services provided by this Agreement, such that it is binding upon each and every subconsultant that does work or provides Services under this Agreement. The Consultant shall cooperate fully with the City, other City contractors, other municipalities and local government officials, public utility companies, and others, as may be directed by the City. This shall include attendance at meetings, discussions and hearings as requested by the City. This cooperation shall extend to any investigation, hearings or meetings convened or instituted by OSHA relative to this Project, as necessary. Consultant shall cooperate with the City in scheduling and performing its Work to avoid conflict, delay in or interference with the work of others, if any, at the Project. Except as otherwise provided herein, the nature and scope of Services specified in this Agreement may only be modified by a writing approved by both parties. This Agreement may be modified or amended from time to time provided, however, that no such amendment or modification shall be effective unless reduced to writing and duly authorized and signed by the authorized representatives of the parties. B. Representation and Warranties. Consultant represents and warrants that: (1) Consultant possesses and will keep in force all required licenses to perform the Services, (2) the employees of Consultant performing the Services are fully qualified, licensed as required, and skilled to perform the Services. C. Termination. This Agreement is specifically contingent on the City of Evanston receiving a Notice to Proceed from the Illinois Department of Commerce & Economic Opportunity. If the City does not receive the aforementioned Notice to Proceed, the Agreement shall be considered null and void and both parties are absolved of all performance obligations. City may, at any time, with or without cause, terminate this Agreement upon seven (7) days written notice to Consultant. If the City terminates this agreement, the City will make payment to Consultant for Services performed prior to termination. 199 of 635 Revised 10/2011 4 Payments made by the City pursuant to this Agreement are subject to sufficient appropriations made by the City of Evanston City Council. In the event of termination resulting from non-appropriation or insufficient appropriation by the City Council, the City’s obligations hereunder shall cease and there shall be no penalty or further payment required. In the event of an emergency or threat to the life, safety or welfare of the citizens of the City, the City shall have the right terminate this Agreement without prior written notice. Within thirty (30) days of termination of this Agreement, the Consultant shall turn over to the City any documents, drafts, and materials, including but not limited to, outstanding work product, data, studies, test results, source documents, AutoCad Version 2007, PDF, ArtView, Word, Excel spreadsheets, technical specifications and calculations, and any other such items specifically identified by the City related to the Services herein. D. Independent Consultant. Consultant’s status shall be that of an independent Consultant and not that of a servant, agent, or employee of City. Consultant shall not hold Consultant out, nor claim to be acting, as a servant, agent or employee of City. Consultant is not authorized to, and shall not, make or undertake any agreement, understanding, waiver or representation on behalf of City. Consultant shall at its own expense comply with all applicable workers compensation, unemployment insurance, employer’s liability, tax withholding, minimum wage and hour, and other federal, state, county and municipal laws, ordinances, rules, regulations and orders. Consultant agrees to abide by the Occupational Safety & Health Act of 1970 (OSHA), and as the same may be amended from time to time, applicable state and municipal safety and health laws and all regulations pursuant thereto. E. Conflict of Interest. Consultant represents and warrants that no prior or present services provided by Consultant to third parties conflict with the interests of City in respect to the Services being provided hereunder except as shall have been expressly disclosed in writing by Consultant to City and consented to in writing to City. F. Ownership of Documents and Other Materials. All originals, duplicates and negatives of all plans, drawings, reports, photographs, charts, programs, models, specimens, specifications, AutoCad Version 2007, Excel spreadsheets, PDF, and other documents or materials required to be furnished by Consultant hereunder, including drafts and reproduction copies thereof, shall be and remain the exclusive property of City, and City shall have the unlimited right to publish and use all or any part of the same without payment of any additional royalty, charge, or other compensation to Consultant. Upon the termination of this Agreement, or upon request of City, during any stage of the Services, Consultant shall promptly deliver all such materials to City. Consultant shall not publish, transfer, license or, except in connection with carrying out obligations under this Agreement, use or reuse all or any part of such reports and other documents, including working pages, without the prior written approval of City, provided, 200 of 635 Revised 10/2011 5 however, that Consultant may retain copies of the same for Consultant’s own general reference. G. Payment. Invoices for payment shall be submitted by Consultant to City at the address set forth above, together with reasonable supporting documentation, City may require such additional supporting documentation as City reasonably deems necessary or desirable. Payment shall be made in accordance with the Illinois Local Government Prompt Payment Act, after City’s receipt of an invoice and all such supporting documentation. H. Right to Audit. Consultant shall for a period of three years following performance of the Services, keep and make available for the inspection, examination and audit by City or City’s authorized employees, agents or representatives, at all reasonable time, all records respecting the services and expenses incurred by Consultant, including without limitation, all book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents indicating, documenting, verifying or substantiating the cost and appropriateness of any and all expenses. If any invoice submitted by Consultant is found to have been overstated, Consultant shall provide City an immediate refund of the overpayment together with interest at the highest rate permitted by applicable law, and shall reimburse all of City’s expenses for and in connection with the audit respecting such invoice. I. Indemnity. Consultant shall defend, indemnify and hold harmless the City and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including but not limited to costs, and fees, including attorney’s fees, judgments or set tlements, resulting from or arising out of any negligent or willful act or omission on the part of the Consultant or Consultant’s subcontractors, employees, agents or subcontractors during the performance of this Agreement. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall survive completion, expiration, or termination of this Agreement. Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them. The Consultant shall be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to the City and employees and agents, including but not limited to the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1- 101 et seq. At the City Corporation Counsel’s option, Consultant must defend all suits brought upon all such Losses and must pay all costs and expenses incidental to 201 of 635 Revised 10/2011 6 them, but the City has the right, at its option, to participate, at its own cost, in the defense of any suit, without relieving Consultant of any of its obligations under this Agreement. Any settlement of any claim or suit related to this Agreement by Consultant must be made only with the prior written consent of the City Corporation Counsel, if the settlement requires any action on the part of the City. To the extent permissible by law, Consultant waives any limits to the amount of its obligations to indemnify, defend, or contribute to any sums due under any Losses, including any claim by any employee of Consultant that may be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any limitations it may have on its liability under the Illinois Workers Compensation Act, the Illinois Pension Code or any other statute. Consultant shall be responsible for any losses and costs to repair or remedy work performed under this Agreement resulting from or arising out of any act or omission, neglect, or misconduct in the performance of its Work or its subconsultants’ work. Acceptance of the work by the City will not relieve the Consultant of the responsibility for subsequent correction of any such error, omissions and/or negligent acts or of its liability for loss or damage resulting therefrom. All provisions of this Section shall survive completion, expiration, or termination of this Agreement. J. Insurance. Consultant shall carry and maintain at its own cost with such companies as are reasonably acceptable to City all necessary liability insurance (which shall include as a minimum the requirements set forth below) during the term of this Agreement, for damages caused or contributed to by Consultant, and insuring Consultant against claims which may arise out of or result from Consultant’s performance or failure to perform the Services hereunder: (1) worker’s compensation in statutory limits and employer’s liability insurance in the amount of at least $500,000, (2) comprehensive general liability coverage, and designating City as additional insured for not less than $3,000,000 combined single limit for bodily injury, death and property damage, per occurrence, (3) comprehensive automobile liability insurance covering owned, non-owned and leased vehicles for not less than $1,000,000 combined single limit for bodily injury, death or property damage, per occurrence, and (4) errors and omissions or professional liability insurance respecting any insurable professional services hereunder in the amount of at least $1,000,000. Consultant shall give to the City certificates of insurance for all Services done pursuant to this Agreement before Consultant performs any Services, and, if requested by City, certified copies of the policies of insurance evidencing the coverage and amounts set forth in this Section. The City may also require Consultant to provide copies of the Additional Insured Endorsement to said policy(ies) which name the City as an Additional Insured for all of Consultant’s Services and work under this Agreement. Any limitations or modification on the certificate of insurance issued to the City in 202 of 635 Revised 10/2011 7 compliance with this Section that conflict with the provisions of this Section shall have no force and effect. Consultant’s certificate of insurance shall contain a provision that the coverage afforded under the policy(s) will not be canceled or reduced without thirty (30) days prior written notice (hand delivered or registered mail) to City. Consultant understands that the acceptance of certificates, policies and any other documents by the City in no way releases the Consultant and its subcontractors from the requirements set forth herein. Consulta nt expressly agrees to waive its rights, benefits and entitlements under the “Other Insurance” clause of its commercial general liability insurance policy as respects the City. In the event Consultant fails to purchase or procure insurance as required above, the parties expressly agree that Consultant shall be in default under this Agreement, and that the City may recover all losses, attorney’s fees and costs expended in pursuing a remedy or reimbursement, at law or in equity, against Consultant. Consultant acknowledges and agrees that if it fails to comply with all requirements of this Section, that the City may void this Agreement. K. Confidentiality. In connection with this Agreement, City may provide Consultant with information to enable Consultant to render the Services hereunder, or Consultant may develop confidential information for City. Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat, as secret and confidential all such information whether or not identified by City as confidential, (ii) not to disclose any such information or make available any reports, recommendations and /or conclusions which Consultant may make for City to any person, firm or corporation or use the same in any manner whatsoever without first obtaining City’s written approval, and (iii) not to disclose to City any information obtained by Consultant on a confidential basis from any third party unless Consultant shall have first received written permission from such third party to disclose such information. Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession of others whom the City has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working days with a possible five (5) working day extension). Upon notification from the City that it has received a Freedom of Information Act request that calls for records within the Consultant’s control, the Consultant shall promptly provide all requested records to the City so that the City may comply with the request within the required timeframe. The City and the Consultant shall cooperate to determine what records are subject to such a request and whether or not any exemptions to the disclosure of such records, or part thereof, is applicable. Vendor shall indemnify and defend the City from and against all claims arising from the City’s exceptions to disclosing certain records which Vendor may designate as proprietary or confidential. Compliance by the City with an opinion or a directive from the Illinois Public Access Counselor or the 203 of 635 Revised 10/2011 8 Attorney General under FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a violation of this Section. L. Use of City’s Name or Picture of Property. Consultant shall not in the course of performance of this Agreement or thereafter use or permit the use of City’s name nor the name of any affiliate of City, nor any picture of or reference to its Services in any advertising, promotional or other materials prepared by or on behalf of Consultant, nor disclose or transmit the same to any other party. M. No Assignments or Subcontracts. Consultant shall not assign or subcontract all or any part or its rights or obligations hereunder without City’s express prior written approval. Any attempt to do so without the City’s prior consent shall, at City’s option, be null and void and of no force or effect whatsoever. Consultant shall not employ, contract with, or use the services of any other architect, interior designer, engineer, consultant, special contractor, or other third party in connection with the performance of the Services without the prior written consent of City. N. Compliance with Applicable Statues, Ordinances and Regulations. In performing the Services, Consultant shall comply with all applicable federal, state, county, and municipal statues, ordinances and regulations, at Consultant’s sole cost and expense, except to the extent expressly provided to the contrary herein. Whenever the City deems it reasonably necessary for security reasons, the City may conduct at its own expense, criminal and driver history background checks of Consultant’s officers, employees, subcontractors, or agents. Consultant shall immediately reassign any such individual who in the opinion of the City does not pass the background check. O. Liens and Encumbrances. Consultant, for itself, and on behalf of all subcontractors, suppliers, materialmen and others claiming by, through or under Consultant, hereby waives and releases any and all statutory or common law mechanics’ materialmens’ or other such lien claims, or rights to place a lien upon City property or any improvements thereon in connection with any Services performed under or in connection with this Agreement. Consultant further agrees, as and to the extent of payment made hereunder, to execute a sworn affidavit respecting the payment and lien releases of all subcontractors, suppliers and materialmen, and a release of lien respecting the Services at such time or times and in such form as may be reasonably requested by City. Consultant shall protect City from all liens for labor performed, material supplied or used by Consultant and/or any other person in connection with the Services undertaken by consultant hereunder, and shall not at any time suffer or permit any lien or attachment or encumbrance to be imposed by any subConsultant, supplier or materialmen, or other person, firm or corporation, upon City property or any improvements thereon, by reason or any claim or demand against Consultant or otherwise in connection with the Services. 204 of 635 Revised 10/2011 9 P. Notices. Every notice or other communication to be given by either party to the other with respect to this Agreement, shall be in writing and shall not be effective for any purpose unless the same shall be served personally or by United States certified or registered mail, postage prepaid, addressed if to City as follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, Attention: Purchasing Division and to Consultant at the address first above set forth, or at such other address or addresses as City or Consultant may from time to time designate by notice given as above provided. Q. Attorney’s Fees. In the event that the City commences any action, suit, or other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement by Consultant, or arising out of a breach of this Agreement by Consultant, the City shall recover from the Consultant as part of the judgment against Consultant, its attorneys’ fees and costs incurred in each and every such action, suit, or other proceeding. R. Waiver. Any failure or delay by City to enforce the provisions of this Agreement shall in no way constitute a waiver by City of any contractual right hereunder, unless such waiver is in writing and signed by City. S. Severability. In the event that any provision of this Agreement should be held void, or unenforceable, the remaining portions hereof shall remain in full force and effect. T. Choice of Law. The rights and duties arising under this Agreement shall be governed by the laws of the State of Illinois. Venue for any action arising out or due to this Agreement shall be in Cook County, Illinois. The City shall not enter into binding arbitration to resolve any dispute under this Agreement. The City does not waive tort immunity by entering into this Agreement. U. Time. Consultant agrees all time limits provided in this Agreement and any Addenda or Exhibits hereto are of essence to this Agreement. Consultant shall continue to perform its obligations while any dispute concerning the Agreement is being resolved, unless otherwise directed by the City. V. Survival. Except as expressly provided to the contrary herein, all provisions of this Agreement shall survive all performances hereunder including the termination of the Consultant. VI. EQUAL EMPLOYMENT OPPORTUNITY In the event of the Consultant’s noncompliance with any provision of Section 1- 12-5 of the Evanston City Code, the Illinois Human Rights Act or any other applicable law, the Consultant may be declared nonresponsible and therefore ineligible for future contracts or subcontracts with the City, and the contract may 205 of 635 Revised 10/2011 10 be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of the contract, the Consultant agrees as follows: A. That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, or age or physical or mental disabilities that do not impair ability to work, and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. Consultant shall comply with all requirements of City of Evanston Code Section 1-12-5. B. That, in all solicitations or advertisements for employees placed by it on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, or disability. VII. SEXUAL HARASSMENT POLICY The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2- 105 et. seq.), that it has a written sexual harassment policy that includes, at a minimum, the following information: A. The illegality of sexual harassment; B. The definition of sexual harassment under State law; C. A description of sexual harassment utilizing examples; D. The Consultant’s internal complaint process including penalties; E. Legal recourse, investigation and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission, and directions on how to contact both; and F. Protection against retaliation as provided to the Department of Human Rights. VIII. CONSULTANT CERTIFICATIONS A. Consultant acknowledges and agrees that should Consultant or its subconsultant provide false information, or fail to be or remain in compliance with the Agreement, the City may void this Agreement. B. Consultant certifies that it and its employees will comply with applicable provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation 206 of 635 Revised 10/2011 11 Act, the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable rules in performance under this Agreement. C. If Consultant, or any officer, director, partner, or other managerial agent of Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant certifies at least five years have passed since the date of the conviction. D. Consultant certifies that it has not been convicted of the offense of bid rigging or bid rotating or any similar offense of any State in the U.S., nor made any admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E-4). E. In accordance with the Steel Products Procurement Act, Consultant certifies steel products used or supplied in the performance of a contract for public works shall be manufactured or produced in the U.S. unless the City grants an exemption. F. Consultant certifies that it is properly formed and existing legal entity, and as applicable, has obtained an assumed name certificate from the appropriate authority, or has registered to conduct business in Illinois and is in good standing with the Illinois Secretary of State. G. If more favorable terms are granted by Consultant to any similar governmental entity in any state in a contemporaneous agreement let under the same or similar financial terms and circumstances for comparable supplies or services, the more favorable terms shall be applicable under this Agreement. H. Consultant certifies that it is not delinquent in the payment of any fees, fines, damages, or debts to the City of Evanston. IX. INTEGRATION This Agreement, together with Exhibits A and B sets forth all the covenants, conditions and promises between the parties with regard to the subject matter set forth herein. There are no covenants, promises, agreements, conditions or understandings between the parties, either oral or written, other than those contained in this Agreement. This Agreement has been negotiated and entered into by each party with the opportunity to consult with its counsel regarding t he terms therein. No portion of the Agreement shall be construed against a party due to the fact that one party drafted that particular portion as the rule of contra proferentem shall not apply. In the event of any inconsistency between this Agreement, and any Exhibits, this Agreement shall control over the Exhibits. In no event shall any proposal or 207 of 635 Revised 10/2011 12 contract form submitted by Consultant be part of this Agreement unless agreed to in a writing signed by both parties and attached and referred to herein as a n Addendum, and in such event, only the portions of such proposal or contract form consistent with this Agreement and Exhibits hereto shall be part hereof. IN WITNESS WHEREOF, the parties hereto have each approved and executed this Agreement on the day, month and year first above written. ELECTRICAL RESOURCE MANAGEMENT CITY OF EVANSTON 703 CHILDS STREET 2100 RIDGE AVENUE WHEATON, ILLINOIS 60187 EVANSTON, IL 60201 By ________________________ By:________________________ Its: ________________________ Its: _______________________ FEIN Number: _______________ Date: _____________________ Date: _______________________ 208 of 635 Revised 10/2011 13 EXHIBIT A – Project Milestones and Deliverables This EXHIBIT A to that certain Consulting Agreement dated _______________, 2012 between the City of Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201(“City”) an d Electrical Resource Management, Inc. (“Consultant”) sets forth the Commencement and Completion Date, Services, Fees, and Reimbursable Expenses as follows: I. COMMENCEMENT DATE: November 15, 2012 II. COMPLETION DATE: January 21, 2013 III. FEES: $451,665.00 IV. SERVICES/SCOPE OF WORK: See Consultant’s Proposal dated October 17, 2012, which is attached as Exhibit B and outlines the services and scope of work. 209 of 635 EXHIBIT B CITY OF EVANSTON ENERGY EFFICIENCY PROGRAM Parking Structures - Lighting Upgrade October 17, 2012 Electrical Resource Management Inc. (ERM) has prepared this proposal to provide project management for the lighting upgrade of the Sherman Street Parking Garage in Evanston, IL. We propose to provide a comprehensive summary of the existing lighting system, as well as the cost / energy savings resulting from installation of new energy efficient fixtures. ERM SERVICES Meet with city management to identify target areas. Conduct audit of existing structures and provide summary of current system. Recommend replacement fixtures; providing specification / cut sheets. Prepare return on investment calculations based on the following: - Project cost; including material, labor, and management fees. - Annual energy savings; as well as maintenance savings associated with new system. - Incentive dollars associated with replacement; sourced from the DCEO. Prepare all documentation necessary for the submission of both the pre-approval and post completion / final application process. Assist in the submission of DCEO documents. Provide consultation to upgrade current lighting system in parking decks to energy efficient standards. Provide inspection services. Provide residential engineering services. Manage the project: - Provide material procurement along with implementing installation. - Plan and schedule the project in phases to best utilize parking structures, as well as maximize the cash flow relating to project costs and incentives received. Follow up on final DCEO application; making sure funds are secured by The City. Notes to above: 210 of 635 1) Contract will be contingent upon receiving “Notice to Proceed” from the DCEO; based on approval of pre-approval application submitted by ERM. Material will not be ordered, and removal of existing fixtures will not begin without “NTP”. 2) All calculations, recommendations, savings, and performance are based on information published by the manufacturer. 3) Local union labor will be utilized. 4) Subject to “NTP” by November 15th, and approval by The City, we estimate a start date of December 3rd; and completion within thirty days of start date. Fees: Total project value: $451,665.00 This will provide complete design build, “Turnkey Process” DCEO re-imbursement is structured as follows: City of Evanston initial out of pocket is: $451,665.00 The DCEO pre-approval amount requested will be in the amount of: $402,084.00 If project is completed prior to February 14th 2013, an additional bonus incentive will be received in the amount of: $56,291.76 Anticipated completion date is January 7th 2013. Complete DCEO funded amount: $458,370.00 Actual out of pocket expenditure is: [-$6705.00] Anticipated annual savings including maintenance: $97,172.93 Actual return on investment is: (NEGATIVE) 0.07 Months We appreciate the opportunity to work with the City of Evanston in your endeavor to utilize the newest and most efficient products in lowering your energy consumption and costs. Sincerely yours, Joel Lauth Sales Manager 211 of 635 For City Council meeting of November 12, 2012 Item A5 Resolution 79-R-12: Right-of-Way Lease Agreement with Chicken and Waffles For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Suzette Robinson, Director of Public Works Sat Nagar, P.E., Interim City Engineer Rajeev Dahal, Senior Traffic Engineer Subject: Resolution 79-R-12 authorizing the City Manager to execute the Right-of- Way Lease Agreement with Chicago’s Home of Chicken and Waffles Date: October 30, 2012 Recommended Action: Staff recommends that the City Council adopt Resolution 79-R-12 authorizing the City Manager to execute a right-of-way lease agreement with VFJ Enterprises, Inc, d/b/a Chicago’s Home of Chicken and Waffles located at 2424 Dempster Street, Evanston, IL 60201. The lease is for an initial term of five (5) years for 39 parking spaces and the drive aisle on McDaniel Avenue in the public right-of-way for an annual fee of $11,070. Funding Source: No City funding is required for this. Chicken and Waffles will be assessed an annual fee of $11,070. The rate is based on $300 for 15 parking spaces on McDaniel Avenue north of Dempster Street. A 25% discounted rate at $225 for the 24 parking spaces in front and across the restaurant on McDaniel Avenue south of Dempster Street; and a 25% discounted rate at $0.375 per square feet for the 3120 square feet of drive aisle. The fee will be deposited into Right-of-Way account 2630.52126. Summary: The public right-of-way on both sides of McDaniel Avenue in-front and across of 2424 Dempster Street will be used by customers of the Chicken and Waffles restaurant. The use of the spaces adjacent to Harbert Park will be shared with park users and visitors. Therefore, a 25% percent discount has been provided in the fee assessment. Fifteen spaces in the right-of-way will also be reserved for Chicken and Waffles employee parking only on the west side of McDaniel Avenue north of Dempster Street adjacent to the school grounds. Public Works Department will maintain the right-of-way including snow removal. Per the city’s zoning ordinance, 10 parking spaces are required for the subject restaurant. Attachments: Resolution 79-R-12 Lease Agreement and Site Plan Memorandum 212 of 635 11/1/2012 79-R-12 A RESOLUTION Authorizing the City Manager to Execute a Right-of-way Lease Agreement with VFJ Enterprises, Inc. d/b/a Chicago’s Home of Chicken and Waffles WHEREAS, the City of Evanston (“City”) owns the right-of-way commonly known as McDaniel Avenue, Evanston, Illinois; and WHEREAS, VFJ Enterprises, Inc., an Illinois corporation, d/b/a Chicago’s Home of Chicken and Waffles (“Chicken and Waffles”) owns certain real property adjacent to the City’s right-of-way at 2424 Dempster Street, Evanston, Illinois; and WHEREAS, Chicken and Waffles intends to open a restaurant at the aforementioned location and seeks to lease a portion of the right-of-way for thirty-nine (39) parking spaces from the City of Evanston for a five (5) year term; and WHEREAS, the City Council of the City of Evanston has determined that the best interests of the City would be served by leasing fifteen (15) parallel parking spaces on McDaniel Avenue north of Dempster Street and leasing twenty-four (24) perpendicular parking spaces on McDaniel Avenue south of Dempster Street; and WHEREAS, pursuant to Subsection 1-17-4-1 of the Code, the City Council may authorize leases of real estate by resolution, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS THAT: 213 of 635 79-R-12 ~2~ SECTION 1: The City Manager is hereby authorized and directed to sign the parking lease by and between the City of Evanston and VFJ Enterprises, Inc., attached hereto as Exhibit A and incorporated herein by reference. SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional terms and conditions of said parking lease as he may determine to be in the best interests of the City. SECTION 3: This resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2012 214 of 635 79-R-12 ~3~ EXHIBIT A Right-of-way Lease between the City of Evanston and VFJ Enterprises, Inc. d/b/a Chicago’s Home of Chicken and Waffles 215 of 635 RIGHT-OF-WAY LEASE 1. Date and Parties. This Lease is made on this _____ day of ______________ 2012 (the “Lease Commencement Date”), by and between the City of Evanston, an Illinois municipal corporation (“Landlord”), and VFJ Enterprises, Inc., an Illinois corporation (“Tenant”) d/b/a Chicago‟s Home of Chicken and Waffles. 2. Business. Tenant is the fee owner of the property legally described in Exhibit A, attached hereto and incorporated herein, and commonly known as 2424 Dempster Street, Evanston, Illinois 60201 (the “Property”). Tenant intends to open a certain commercial business at the Property, Chicago‟s Home of Chicken and Waffles (“Chicken and Waffles”). 3. Leased Premises . Landlord is the fee owner of certain right-of-way property shown in the site plan attached hereto as Exhibit B and incorporated herein. Landlord hereby leases to Tenant and Tenant hereby leases from Landlord (a) fifteen (15) parallel parking spaces on McDaniel Avenue, north of Dempster Street (“McDaniel Parking Lot”); and (b) twenty-four (24) parking spaces and the drive aisle for said spaces on McDaniel Avenue, south of Dempster Street (“McDaniel Parallel Parking”); collectively the thirty-nine (39) parking spaces shall be referred to as the “Leased Premises”. 4. Lease Term. The term of this Lease (“Lease Term”) shall start on the Lease Commencement Date and continue for five (5) years (sixty months). The term of this Lease shall end on the last day of the sixtieth month, unless terminated at an earlier date. 5. Performance of Tenant’s Work. Tenant is obligated to perform certain construction work in and to the Leased Premises as set forth in Exhibit C, then commencing on the day tenant receives all necessary permits and approvals from the city and other governmental bodies, Tenant shall expeditiously commence, perform and diligently complete its obligations as described on Exhibit C in a workmanlike manner. 6. Rent. As per agreement with the Tenant, agrees to pay to Landlord as a lease fee, the yearly sum of $11,070.00 (Eleven Thousand seventy and no/100 Dollars) on or before the first day of each and every successive calendar year during the Lease Term. The obligation of Tenant to pay Minimum Rent shall start on the Lease Commencement Date. All Rent and other charges due under this Lease shall be made payable to City Of Evanston, and delivered to City of Evanston, Attn: Public Works, 2100 Ridge Avenue, Room 3700, Evanston, Illinois 60201 or at such other place as Landlord may from time to time designate in writing. The first year‟s rent shall be due on or before 30 days after the Lease Commencement Date. 7. Exclusive and Non-Exclusive Use: (a) Tenant shall have exclusive use of the McDaniel Parallel Parking Spaces for parking only purposes. The Tenant acknowledges and agrees that only employees or contractors of Tenant will be permitted to use the McDaniel Parallel Parking Spaces. Landlord will supply permits to Tenant for display in vehicles parked only in the McDaniel Parallel Parking Spaces. Vehicles parked in the aforesaid McDaniel Parallel Parking Spaces without a Landlord issued permit clearly displayed in the vehicle will be subject to being ticketed and/or towed. 216 of 635 (b) Tenant shall have exclusive use of the west perpendicular parking in the McDaniel Parking Lot for customers only of Tenant. (c) Tenant shall have non-exclusive use of the east perpendicular parking spaces in the McDaniel Parking Lot for customers of Tenant to use. The thirteen (13) spaces may also be used by patrons of the City of Evanston Harbert Park east and adjacent to the McDaniel Parking Lot. 8. Renewal. Tenant must notify Landlord, in writing, of its desire to renew the lease agreement within 120 days of expiration of the term. The parties will negotiate the lease and enter into a new and separate agreement. 9. Tenant Construction. Tenant shall be responsible for completing the work described on the attached Construction Exhibit C. Landlord will not reimburse Tenant for any of the expenditures of the Tenant Improvements detailed on Exhibit C. 10. Compliance with Law. Tenant shall not use the Leased Premises, or permit anything to be done in or about the Leased Premises, which will in any way conflict with any law, statute, ordinance or governmental rule or regulation now in force or which may hereafter be enacted or promulgated. 11. Landlord Repair Responsibility. Landlord shall repair and maintain the Leased Premises, including snow removal, paving, repair of potholes, and curb cuts. Landlord shall not be liable for any failure to make such repairs or to perform any maintenance if need for such repair is due to the neglect on the part of the Tenant. Tenant shall provide Landlord with written notice of any repairs needed and Landlord shall address said repair(s) within a reasonable time to be agreed between City and Tenant. There shall be no abatement of Rent, and no liability of Landlord by reason of any injury to, or interference with, Tenant‟s business arising from the making of any repairs, alterations or improvements in or to any portion of the Leased Premises or in or to fixtures, appurtenances and equipment therein. The provisions of this section shall not apply in the case of damage or destruction by fire or other casualty or a taking under the power of eminent domain. 12. Tenant Repair Responsibility. Tenant shall, at Tenant‟s sole cost and expense, keep the Leased Premises and every part thereof in good condition and repair (except as otherwise specifically provided in Paragraph 12 with respect to Landlord‟s responsibilities) including, without limitation, the lighting fixtures for the Leased Premises, any and all signage, and free from debris, garbage, and other rubbish, and in compliance with the City of Evanston Code of 2012, as amended. Tenant shall, upon the expiration or sooner termination of this Lease, surrender the Leased Premises to Landlord in good condition, ordinary wear and tear and damage from causes beyond the reasonable control of Tenant accepted. Any damage to the Leased Premises or adjacent premises caused by Tenant‟s use of the Leased Premises shall be immediately repaired, to Landlord‟s satisfaction, at the sole cost and expense of Tenant. 13. Tenant Alterations. Except as otherwise specifically provided in this Lease, Tenant shall not, at any time during the Lease Term, make any alterations, decorations, additions, or improvements to the Leased Premises (hereinafter collectively referred to as “Alterations”), without Landlord‟s prior written consent, which shall not be unreasonably withheld. In the event that Landlord consents to the performance of any such Alterations, Landlord may impose on 217 of 635 Tenant whatever requirements or conditions Landlord may deem appropriate in connection with the performance of such Alterations (e.g. insurance, performance bond, lien waivers, plans and specifications, permits and licenses). 14. Utilities. Tenant shall pay for all electricity supplied to the McDaniel Parking Lot light poles, to be installed by Tenant. 15. Liens. Tenant shall not cause or permit any mechanic‟s lien to be filed against the Leased Premises by reason of, or due to, or as a result of, any work, labor, services, or materials performed at, or furnished to, the Leased Premises, to Tenant, or to anyone holding the Leased Premises through or under Tenant. If any such mechanic‟s lien shall at any time be filed, Tenant shall immediately cause the same to be discharged of record by payment, bond, order of a court of competent jurisdiction or otherwise; provided, however, that Tenant shall have the right to contest any and all such liens provided security which is satisfactory to Landlord, in its sole discretion, is deposited with Landlord and such lien is dismissed within sixty (60) days from the filing date of said lien. Subject to the immediately preceding sentence, in the event that Tenant fails to cause any such lien to be discharged within thirty (30) days after being notified of the filing thereof and before judgment or sale thereunder, then, in addition to any other right or remedy of Landlord, Landlord may, but shall not be obligated to, discharge the same by paying the amount claimed to be due, or by bonding or other proceeding deemed appropriate by Landlord, and the amount so paid by Landlord, together with all costs and expenses (including, but not limited to, reasonable attorney‟s fees), incurred by Landlord in procuring the discharge of such lien, shall be deemed to be additional rent and shall immediately become due and payable by Tenant to Landlord on the first day of the next following month. 16. Insurance to be maintained by Tenant. Tenant shall, at its sole cost and expense, at all times during the Term obtain and pay for and maintain in full force and effect the following insurance policy or policies: (a) “All-Risk” Property Coverage. “All Risk” property insurance on a replacement cost basis, covering all of the Tenant‟s personal property, merchandise, trade fixtures, furnishings and equipment, and all leasehold improvements installed in the Leased Premises by, or on behalf of, Tenant in an amount not less than the full replacement cost of all such property. (b) Liability Coverage. Commercial general public liability to comply with any conditions of this Lease, umbrella liability insurance, covering Tenant against any claims arising out of liability for bodily injury and death and personal injury and property damage occurring in and about the Leased Premises, and otherwise resulting from any acts and operations of Tenant, its agents and employees, with limits of not less than a total combined single limit of $1,000,000.00 per occurrence and $2,000,000.00 annual general aggregate. Such insurance shall include, inter alia: (i) ”occurrence” rather than “claims made” policy forms; (ii) all insurable liability assumed by the Tenant under the terms of this Lease; (iii) premises medical expenses in an amount not less than $5,000.00 per person, per accident; (iv) the Landlord and any other parties designated by Landlord (including, but not limited to, its beneficiary, its general partners and its managing agent) shall be designated as additional insured(s); and (v) severability of insured parties. (c) Workers‟ Compensation Coverage. Workers‟ compensation and employer‟s liability insurance in the state of Illinois. A Copy of Liability insurance Certificate required pursuant to 218 of 635 this Paragraph shall be delivered to Landlord prior to the Rent Commencement Date. If Tenant fails to submit such certificate to Landlord within the specified time, or otherwise fails to obtain and maintain insurance coverage in accordance with this Paragraph then Landlord, at Landlord‟s sole option, may, but shall not be obligated to, procure such insurance on behalf of, and at the expense of, the Tenant, and if Landlord exercises such right and expends any funds to obtain such insurance, Tenant shall reimburse Landlord for such amounts upon demand, it being understood that any such sums for which Tenant is required to reimburse Landlord shall constitute additional Rent under this Lease. 17. Casualty/Restoration. In the event the Leased Premises are damaged by fire, explosion or any other casualty to the extent which is less than twenty-five percent (25%) of the full replacement cost of the Leased Premises and none of the events described in the next succeeding sentence of this Paragraph shall have occurred, the damage shall be repaired by Landlord within a reasonable time period thereafter, and that in no event shall Landlord be required to repair or replace Tenant‟s signage, fixtures and any work performed by Tenant pursuant to Exhibit C. In the event of any such damage by fire, explosion or any other casualty, and (a) Landlord is not required to repair as hereinabove provided, or (b) the Leased Premises are damaged to the extent of twenty-five percent (25%) or more of the full replacement cost of the Leased Premises, Landlord may elect either to (i) repair or rebuild the Leased Premises or the building or buildings respectively, or (ii) terminate this Lease. Tenant shall also have the right to terminate the lease, if damage due to any of the above exceeds 25 % of the aggregate full replacement cost. Landlord shall make such election by giving notice of such election in writing to Tenant within ninety (90) days after the date of the event causing the damage. If Landlord is required or elects to repair the Leased Premises as herein provided, Tenant shall promptly commence and diligently complete „Tenant‟s work), at Tenant‟s expense, the repair and restoration of all work set forth in Exhibit C; repair or replace its stock in trade, fixtures, furniture, furnishings, floor coverings and equipment; and if Tenant has closed, Tenant shall promptly reopen for business. Tenant‟s rent shall be abated during this period. 18. Eminent Domain. (a) More than 50% Taken: If 50 percent (50%) or more of the Premises are taken for a public or quasi-public use, this lease will terminate as of the date of the physical taking, and the Parties will be released from all further liability. (b) Less than 50% Taken: If the taking affects less than 50 percent of the Premises, the Landlord will, with reasonable diligence, proceed at Landlord‟s expense to repair the Premises and place them in tenantable condition within 90 days after the date of the actual physical taking. (c) Abatement of Rent: During any repair, Tenant will be required to pay only that part of the fixed minimum monthly rental as the area of the tenantable Premises remaining during repairs bears to the entire area leased. On completion of repairs, the fixed minimum monthly rental will be adjusted in proportion to the repaired area, and Tenant will be required to pay the adjusted fixed minimum monthly rental in accordance this Agreement. (d) Right to Condemnation Award: Any award made in any condemnation proceeding for the taking of any part of the Premises will be the sole property of Landlord. 219 of 635 19. Assignment, Subletting and Ownership (a) Prohibition against Transfer. Tenant may, without Landlord‟s consent, sublet all or any portion of the Premises or assign the Lease to (i) a subsidiary, parent, affiliate, division or corporation controlled by or under common control with Tenant; or (ii) a successor corporation related to Tenant by merger, consolidation, reorganization or government action. Tenant may sell the business to a third party or assign the Lease, provided that the assignee will be operating the business with the permitted use described herein. Tenant shall, however, notify Landlord, in writing, of its intention to do so and seek landlord‟s approval, which shall not be denied if the use is the same and complies with current approved usage. No portion of the Leased Premises shall be sublet for any purpose other than parking. All subleases or assignments must be in compliance with current provisions of the City of Evanston Code. (b) Any attempt or purported transfer, assignment, subletting, mortgage, or agreement (hereinafter collectively referred to as a “Transfer”) other than what is stated in this section, without Landlord‟s prior written consent shall be void and of no force or effect and shall not confer any interest or estate in the purported transferee. However, Tenant shall remain liable for any and all rents and monies due Landlord up to and including the date of such termination and shall not be relieved of its obligations and responsibilities to pay all amounts due to Landlord. 20. Signs. Tenant may install signs in, on and about the Premises to the maximum extent permitted by local ordinances and in accordance with City of Evanston Code Title 4, Chapter 12 “Sign Regulations”. Tenant may not erect or install any signage, of any nature or design, without Landlord‟s prior written consent and without following the submission and approval process set forth in the City Code. 21. Surrender of Leased Premises. Tenant shall, at its sole cost and expense, remove, at the termination of this Lease (by lapse of time or otherwise), remove such of the alterations and additions and signs made or installed by Tenant as Landlord may request; repair any damage caused by such removal. 22. Indemnification. Except as otherwise provided in this Agreement, Tenant shall protect, indemnify and save Landlord and its officers, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from injury to persons or damage to property on the Leased Premises, arising out of or in connection with Tenant‟s use or occupancy of the Leased Premises or Tenant‟s activities on the Leased Premises, or contracts entered into for work on the Leased Premises, or arising from any negligent or willful act of Tenant. Tenant shall pay for all of Landlord‟s costs of suit and attorneys‟ fees and expenses. 23. Holdover. On the last day of the Lease Term, or upon any earlier termination of this Lease, or upon any re-entry by Landlord upon the Premises, Tenant shall quit and surrender the Premises to Landlord “broom-clean” and in good order, condition and repair, except for ordinary wear and tear and such damage or destruction as Landlord is required to repair or restore under this Lease, and Tenant shall remove all of the Tenant‟s personal property therefrom, except as otherwise expressly provided in this Lease. If Tenant remains in possession after the Expiration Date or after any earlier termination date of this Lease or of the Tenant‟s right to possession 220 of 635 (a) Tenant shall be deemed a tenant at will; (b) Tenant shall pay hundred percent (100%) of the Minimum Rent last prevailing hereunder, (c) there shall be no renewal or extension of this Lease by operation of law, and (d) the tenancy at will may be terminated upon thirty (30) days‟ notice from Landlord; or, at the sole option of Landlord expressed by written notice to Tenant, but not otherwise, such holding over shall constitute a renewal of this Lease for a period of one (1) year on the same terms and conditions as provided in this Lease, except that the Minimum Rent shall be as specified in this Paragraph. 24. Tenant Default. The occurrence of any one or more of the following events shall constitute a default and breach of this Lease by Tenant: (a) If Tenant abandons or vacates the Leased Premises; or (b) If Tenant fails to pay any Rent or any other charges required to be paid by Tenant; or (c) If Tenant fails to promptly and fully perform any other covenant, condition or agreement contained in this Lease and such failure continues for thirty (30) days after written notice thereof from Landlord to Tenant; provided, however, that if the nature of any such default is such that the same cannot be cured within thirty (30) days, Tenant shall have such additional period of time as may be necessary to cure such default provided that it commences to cure said default within the thirty (30) day period and proceeds diligently thereafter to complete such cure, and provided further that such default is cured within one hundred and twenty (120) days from the date of Landlord‟s notice to Tenant; or (d) If in any proceeding or action which Tenant is a party, a Trustee, or receiver, agent or custodian is appointed to take charge of the Leased Premises or Tenant‟s Property (or has the authority to do so) for the purpose of enforcing a lien against the Leased Premises or Tenant‟s Property; or (e) Tenant, or its employees while working at the Leased Premises, commits any crime which constitutes a misdemeanor or felony; or (f) Tenant shall fail to maintain the insurance coverage as set forth herein; or (g) Tenant shall make a general assignment the benefit of creditors, or shall admit in writing its inability to pay its debts as they become due or shall file a petition in bankruptcy. 25. Landlord’s Remedies. In the event of Tenant‟s default hereunder, then in addition to any other rights or remedies Landlord may have under any law, Landlord shall have the right, at Landlord‟s option, upon giving notice to tenant, to do the following: (a) Remedies. In the event of any breach of this Lease by Tenant, Landlord at its option, and after the proper notice may, in addition to all other rights and remedies provided in this Lease, at law or in equity to terminate this Lease and Tenant‟s right of possession of the Leased Premises, and recover all damages to which Landlord is entitled under law. (b) Landlord may, at Landlord‟s option, enter into the Leased Premises, remove Tenant‟s signs and other evidences of tenancy. Any such property of the Tenant not retaken from storage by the Tenant within thirty (30) days after the end of the Term, however terminated, shall be 221 of 635 conclusively presumed to have been conveyed by the Tenant to the Landlord under this Lease as a bill of sale, without further payment or credit by the Landlord to the Tenant. 26. Time of Essence. Time is of the essence of this Lease and each and all of its provisions in which performance is a factor, and all provisions herein and all provisions relating thereto, shall be strictly construed. 27. Successors and Assigns. All of the provisions hereof shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, legal representatives, successors and assigns. No third party, other than such heirs, legal representatives, successors and assigns, shall be entitled to enforce any or all of the provisions of this Lease or shall have any rights hereunder whatsoever. 28. Quiet Enjoyment. Upon Tenant paying the Rent reserved hereunder and observing and performing all of the covenants, conditions and provisions on Tenant‟s part to be observed and performed hereunder, Tenant shall have quiet possession of the Leased Premises for the entire Lease Term hereof, subject to all the provisions of this Lease. 29. Prior Agreements/Amendments. This Lease contains all of the agreements of the parties hereto with respect to any matter covered or mentioned in this Lease, and no prior agreements or understanding pertaining to any such matters shall be effective for any purpose. No provision of this Lease may be amended or added to except by an agreement in writing signed by the parties hereto or their respective successors in interest. 30. Sale of Premises. In the event of any sale of the Leased Premises by Landlord, Landlord shall be and is hereby entirely freed and relieved of all liability under any and all of its covenants and obligations contained in or derived from this Lease arising out of any act, occurrence or omission occurring after the consummation of such sale; and the purchaser, at such sale or any subsequent sale of the Leased Premises shall be deemed, without any further agreement between the parties or their successors in interest or between the parties and any such purchaser, to have assumed and agreed to carry out any and all of the covenants and obligations of the Landlord under this Lease. 31. Notices. Notices and demands required or permitted to be given hereunder shall be given by personal delivery or reputable overnight courier (such as Federal Express), or registered or certified mail to: Tenant: VFJ Enterprises, Inc. Attn: Registered Agent, Randy Crumpton 200 S. Michigan Avenue, Suite 1240 Chicago IL 60604 Landlord: City of Evanston Attn: City Manager 2100 Ridge Avenue Evanston, IL 60201 with a copy to: City of Evanston 222 of 635 Attn: Corporation Counsel 2100 Ridge Avenue, 60201 32. Tenant and Landlord Mutual Environmental Indemnity. (a) Definitions. For purposes of this Paragraph, “hazardous substance” means any matter giving rise to liability under the Resources Conservation Recovery Act (“RCRA”), 42 U.S.C. Section 6901 et seq., the Comprehensive Environmental Response, Compensation and Liability Act (“CERCLA”), 52 U.S.C. Sections 9601 et seq., the Illinois Environmental Protection Act (IEPA), or any common law theory based on nuisance or strict liability, including without limitation, petroleum products, asbestos, polychlorinated biphenyls, radioactive materials and all other dangerous, toxic or hazardous pollutants, contaminants, chemicals, materials or substances listed or identified in, or regulated by, any federal, state, county, municipal, local or other statutes, laws, ordinances and regulations. (b) Prohibition. Tenant and Landlord shall not conduct or authorize the generation, transportation, storage, treatment or disposal, on the Leased Premises of any hazardous substance without prior written authorization by Landlord, which authorization may be withheld in Landlord‟s sole discretion, and the Tenant‟s failure to comply with the provisions of this paragraph shall constitute a default under this Lease. (c) Remedial Action. If the presence, release, threat of release, placement on or in the Leased Premises, or the generation, transportation, storage, treatment, or disposal the Leased Premises of any hazardous substance due to the operation of tenants business: (i) gives rise to liability (including, but not limited to, a response action, remedial action, or removal action) under RCRA, CERCLA, the IEPA, or any common law theory based on nuisance or strict liability, (ii) causes an adverse public health effect, or (iii) pollutes, or threatens to pollute, the environment, Tenant shall promptly take, at Tenant‟s sole cost and expense, any and all remedial and removal action necessary to clean up the Leased Premises, and mitigate exposure to liability arising from the hazardous substance, whether or not required by law. (d) Indemnification of Landlord. Except as otherwise provided in this Agreement, Tenant shall protect, indemnify and save Landlord and its officers, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses from any and all environmental liability claims, specifically claims related to RCRA, CERCLA, the Clean Water Act, and claims of personal liability by third parties. Tenant shall pay for all of Landlord‟s costs of suit and attorneys‟ fees and expenses. [SIGNATURES ON FOLLOWING PAGE] 223 of 635 IN WITNESS WHEREOF, Landlord and Tenant have executed this Lease the day and year first above written. LANDLORD: CITY OF EVANSTON An Illinois municipal corporation By: ______________________________________ Its: City Manager Print Name: Wally Bobkiewicz TENANT: VFJ ENTERPRISES, INC. d/b/a Chicago‟s Home of Chicken and Waffles an Illinois corporation By: Its: Print Name: 224 of 635 A-1 EXHIBIT A LEGAL DESCRIPTION The West 57½ Feet of the West 100.00 Feet of Lots 22, 23 and 24 (Except the North 5.00 feet taken for road by document number 0010765352) in Block 3 in Pitner and Sons 3rd Addition to Evanston, Said Addition Being a Subdivision of the Northwest ¼ of the Northwest ¼ of Section 24, Township 41 North, Range East of the Third Principal Meridian, in Cook County, Illinois PINS: 10-24-100-029-0000 ADDRESS: 2424 DEMPSTER STREET, EVANSTON, ILLINOIS 60202 225 of 635 B-1 EXHIBIT B SITE PLAN 226 of 635 DEMPSTER ST.2424 DEMPSTER ST.McDANIEL AVE.McDANIEL AVE.5212 NORTH CLARK STREET, SUITE 3CHICAGO, ILLINOIS 60640T.773.275.5968F.773.564.9838www.BermanArchitecture.comARCHITECTURE INTERIOR DESIGN MASTER PLANNINGScaleProject numberDateDrawn byChecked by10/19/2012 1:14:19 PM 1" = 40'-0"SK-14PARKING PLAN120610/18/12AW JBJBHome of Chicken & WafflesCHICAGO'S2424 W. DEMPSTER ST.EVANSTON, IL 60202NO. REVISION / ISSUE DATE 1" = 40'-0"1SITE PLANNOTE: TO THE BEST OF OURKNOWLEDGE THIS DRAWINGREPRESENTS ADJACENT PUBLICWAY SITE CONDITIONS; WERECOMMEND THAT YOU CONFIRMCONDITIONS WITH EVANSTON GISDATA AND OTHER INFORMATION.227 of 635 B-2 EXHIBIT C DESCRIPTION OF TENANT’S WORK Tenant at Tenant‟s expense shall diligently perform all work as depicted on the Site Plan and Tenant‟s work shall be completed diligently and with good workmenship in accordance with the plans approved by the City of Evanston. Tenant may install such tenant improvements, fixtures, signs and finishes in the Premises as Tenant deems necessary or desirable, subject to the Landlord‟s approval and City Code submission process. Tenant‟s Improvements include: 1. Striping: Tenant will strip the parking spaces in the McDaniel Parking Lot prior to Chicken and Waffles restaurant opening for business. 2. Light Pole Installation: Tenant will install new light poles in the McDaniel Parking Lot. Tenant will submit a lighting plan to the City and upon review and approval, will install the light poles prior to Chicken and Waffles restaurant opening for business. 3. Signs: Tenant may only install signage on the McDaniel Parking Lot site in accordance with the City Code of 2012, as amended, process. 228 of 635 For City Council meeting of November 12, 2012 Item A6 Resolution 80-R-12: Service Center Lease Agreement For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Douglas J. Gaynor, Director, Parks, Recreation & Community Services Subject: Resolution 80-R-12 Authorizing the Service Center Apartment Lease Agreement Date: October 30, 2012 Recommended Action: Staff recommends that City Council approve Resolution 80-R-12 authorizing the City Manager to sign a lease for the one bedroom apartment on the second floor of the Service Center, 2020 Asbury Avenue, to Mr. Homayoon Pirooz from November 26, 2012 through November 26, 2013. Funding Source: N/A Summary: Mr. Pirooz, the new City Engineer for the City of Evanston, will begin his duties on December 3, 2012 and has agreed to rent the Service Center apartment from November 26, 2012 through November 26, 2013. The monthly rent will be $800.00 per month. ------------------------------------------------------------------------------------- Attachments: Resolution 80-R-12 Lease Agreement Memorandum 229 of 635 230 of 635 231 of 635 232 of 635 233 of 635 234 of 635 235 of 635 For City Council meeting of November 12, 2012 Item A7 Ordinance 62-O-12: Amending Civil Service Commission Rules For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Greg Klaiber, Fire Chief Richard Eddington, Police Chief Cheryl Chukwu, Human Resource Division Manager Michelle Masoncup, Assistant City Attorney II Subject: Ordinance 62-O-12; Amending the City Code and the Civil Service Commission Rules Date: October 15, 2012 Recommended Action: Staff requests consideration of Ordinance 62-O-12. This ordinance was introduced at the October 22, 2012 City Council meeting. Funding Source: n/a Summary: Ordinance 62-O-12 amends Title 2, Chapter 3 of the City Code to address state law amendments to the Fire Department hiring process, expands the number and role of the commissioners in the hiring process for new police officers and firefighters, and addresses changes in the hiring practices within the Division of Human Resources . Legislative History: On August 4, 2011, Governor Quinn signed P.A. 97-0251 (H.B. 1576) into law and commonly known as the Firefighter Hiring Bill (the “Act”), creating substantial changes to the hiring process of new full-time firefighters. The Act changes provisions in the Illinois Municipal Code’s Civil Service Act, and Board of Fire and Police Commissioners Act, and the Fire Protection District Act. The thrust of the law tightens and unifies the language amongst these three acts. The Act creates a statewide procedure for hiring and testing firefighter applicants at the local level. The law sets new requirements for Boards of Commissioners, including a limitation of home rule powers. The most substantial required changes relate to the Memorandum 236 of 635 Page 2 of 3 physical fitness portion of the testing process and the awarding preference points to eligible candidates. Included in the Act are specific components required in the physical ability portion of the testing process. These new requirements present not only the types of skills to be tested but also the manner in which physical ability tests are to be administered. The new law sets a total of seven categories available for awarding preference points, including veteran, fire cadet, educational, paramedic, experience, residency, and unique background/experience preference. The Commission has the ability to set the amount of points available under each remaining category, except for veterans’ preference points. In the case of veteran applicants, the Commission must award five preference points, and may not allow a non-veteran to pass a veteran on the final eligibility list based solely on application of experience points. We are now required to award no less than 10, but not more than 30 preference points each examination process. The new law states that in order to be placed on a final eligibility register, a candidate’s score from the initial list must be at least 10% above the average score of all candidates on that list. Additionally, the new law establishes a minimum age of 21 for employment and a maximum age for application of 35 years, subject to two slight exceptions. Finally, the law requires a true one-year probationary period for all newly hired firefighters. The probationary period now excludes extended periods of training or injury and illness leaves, including duty related leave. On June 15, 2012 the Governor signed P.A. 97-0898 into law. This Act modifies and clarifies the testing procedures set forth in P.A. 97-0251 and addressed some implementation problems of the previous Act. P.A. 0898 expanded the applicant pool for the final eligibility list as follows:  For both the preliminary and initial eligibility list, the word “mean” was changed to “median” in the statute.  With regard to the initial list, the “plus 10%” requirement was removed, because it eliminated most of the field of candidates and did not generate sufficient numbers of candidates for the final eligibility list.  The initial eligibility list cutoff is based on candidates at or above the median of the written examination without any consideration for the scores on the subjective part of the exam. Another change due to HB 4715 relates to physical ability testing. The purpose of this modification is to require that all candidates are tested in the three areas specifically cited in the law. These subsections require physical ability tests to include: muscle strength to perform certain tasks, anaerobic and aerobic conditions to test the speed and endurance, and the ability to climb ladders, operate from heights and/or walk or crawl and the ability to carry out time sensitive and complex problem solving while during a period of physical exertion in stressful and hazardous environments. The third major change clarifies that only experience preference points cannot be used by a candidate to pass a veteran on the final eligibility list. 237 of 635 Page 3 of 3 The Civil Service Ordinance and associated rules have not been updated since 1985, except for adding residency points to the firefighter recruitment process in early 2011. Since 1985 most of our employees have been unionized and their union contract s supersede Civil Service Rules. One and half years of work were spent by City staff members revising and updating the rules. The revised Civil Service rules were vetted and approved by the Commission on June 11, 2012. In addition to updating the Rules which govern the City’s civil service system, the attached ordinance changes the structure of the Commission, amends the roles and responsibilities of the Commission in the hiring process, and lastly clarifies the jurisdiction of the Commission with respect to hiring City personnel. First, the name of the Commission will be amended from the “Civil Service Commission” to the “Public Safety Civil Service Commission” to reflect that the Commission will only be involved in the hiring of police and fire personnel. Second, the number of commissioners is increased from three (3) to seven (7) commissioners. This increase is necessitated by the anticipated increase in the number of applicants that will be interviewed for initial fire candidates due to the Act. Third, the Public Safety Civil Service Commission’s role will be to (a) review and approve the competitive examination process for original appointment of police officers and firefighters; (b) participate on the interview panel for candidates; (c) The Commission shall be responsible for the certification of persons for initial hire to the Fire Department and Police Department; and (d) to make recommendations regarding the recruitment of qualified local candidates for open vacancies for initial hire to the Police and Fire Departments. Lastly, the Rules change the composition of the interviewers from the three commissioners to a five-member panel composed of: two (2) commissioners, the Human Resource Division Manager or his/her designee, the chief of the respective hiring department, and a sworn member from the police department or fire department designated by the respective chief. Alternatives: n/a ------------------------------------------------------------------------------------- Attachments: Ordinance 62-O-12 Amended Public Safety Civil Service Commission Rules (Exhibit A) 238 of 635 8/30/2012 10/29/2012 62-O-12 AN ORDINANCE Amending Title 2, Chapter 3 of the City Code to reflect changes in the Civil Service Commission NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: That the chapter heading for Title 2, Chapter 3 of the Evanston City Code of 2012 1979, as amended, is hereby amended to read as follows: CHAPTER 3 - PUBLIC SAFETY CIVIL SERVICE COMMISSION AND DEPARTMENT OF PERSONNEL ADMINISTRATIVE SERVICES SECTION 2: That section 2-3-2 of the Evanston City Code of 2012 1979, as amended, is hereby further amended to read as follows: 2-3-2: - CREATION OF PUBLIC SAFETY EVANSTON CIVIL SERVICE COMMISSION AND DEPARTMENT OF PERSONNEL DEPARTMENT OF ADMINISTRATIVE SERVICES: The following agencies are hereby created: (A) The Evanston Public Safety Civil Service Commission (the “Commission”), shall consist of seven (7) five three (3) citizens appointed in such manner and for such terms as hereinafter described in Section 2-3-3-1. (B) A Department of Personnel Administrative Services consisting of a Director of Administrative Services and such other personnel as may be employed and assigned thereto, including a Division Manager of Human Resources. SECTION 3: That section 2-3-3-1 of the Evanston City Code of 2012 1979, as amended, is hereby further amended to read as follows: 2-3-3-1: APPOINTMENT; TERM; QUORUM; QUALIFICATIONS; OATH; REMOVAL 239 of 635 62-O-12 ~2~ (A) The Mayor, with the approval of the City Council, shall appoint seven three (73) persons who shall constitute and be known as the Evanston Public Safety Civil Service Commission. (B) Said Commission members shall serve for three (3) years and until their respective successors are appointed and qualify. Those holding office at the time of the effective date of this Ordinance shall continue in office until the expiration of the terms to which they have been appointed. In every year thereafter the Mayor shall, in like manner, appoint one person as the successor of the Commissioner whose term shall expire that year to serve as such Commissioner for three (3) years and until his/her successor is appointed and qualified. The Commission shall annually, on the first meeting of the year, elect a Chairman of the Commission. The Mayor shall designate one Commissioner as chairman, for such term as the Mayor shall determine, but the term of chairman shall in no event exceed the term for which the chairman was appointed as a Commissioner. (C) Two (2) Four (4) Commissioners shall constitute a quorum. (D) The Commissioners shall hold no office which may create a conflict with the duties to be performed by such Commissioner. (E) Each Commissioner, before entering upon the duties of his/her office, shall take the oath prescribed by Section 1-9-2(B) of Title 1. (F) Removal of any Commissioner shall be in accordance with the provisions of Title 1, Chapter 6, Section 5 of the Evanston City Code 1979. Any vacancy in the office of Commissioner shall be filled by appointment by the Mayor with the approval of the City Council. SECTION 4: That section 2-3-3-2 of the Evanston City Code of 2012 1979, as amended, is hereby further amended to read as follows: 2-3-3-2: POWERS AND DUTIES (A) The Evanston Public Safety Civil Service Commission shall have the responsibility of overseeing the process of appointment for initial hire of Police and Fire Department candidates operation of the Civil Service System. (B) The Evanston Public Safety Civil Service Commission shall be responsible for practical and reasonable examinations to determine the fitness of Police and Fire Department applicants for initial hire within positions in the classified service of the City, and may delegate the conduct of such examinations to the Human Resource Division Manager Director of Personnel in accordance with the Public Safety Civil Service Commission Rules. (C) On a rotating basis, each Commissioner will participate in structured oral interviews of the candidates. (D) The Evanston Public Safety Civil Service Commission will certify the application process for the initial hire to the Fire or Police Department. (E) The Commission is also responsible for the recruitment of qualified local candidates for open vacancies. 240 of 635 62-O-12 ~3~ (A) The Evanston Civil Service Commission shall establish and publish an approved list of hearing officers including biographical data, to perform such duties described in Sections 2-3-8 and 2-3-9. SECTION 5: That section 2-3-4 of the Evanston City Code of 2012 1979, as amended, is hereby further amended to read as follows: 2-3-4: DEPARTMENT OF PERSONNEL ADMINISTRATIVE SERVICES The Director of Administrative Services Personnel shall be the Chief Administrative Officer of the Department of Administrative Services Personnel and shall be appointed by the City Manager, and shall serve at the pleasure of the City Manager. The Director of Administrative Services Personnel shall be responsible for the general management and control of the Department of Administrative Services Personnel in a manner consistent with the ordinances of the City, and the applicable laws of the State, and the United States, and the rules of the Department. The Director of Administrative Services Personnel shall have the power and responsibility to: (A) Encourage and exercise leadership in the development of effective personnel administration within the several departments of the City, and to make available the facilities of the Department of Administrative Services Personnel to this end. (B) Advise the City Manager on utilization of employees. (C) Foster and develop programs for the improvement of employee effectiveness including, but not limited to, position classification, salary administration, recruitment, selection, promotion, performance ratings, probationary periods and training. Said programs shall ensure equal employment opportunity for all applicants and employees; including the establishment and maintenance of an affirmative action plan. (D) Investigate from time to time the operation and effect of this Ordinance and the rules made hereunder and to report his/her findings and recommendations to the City Manager. (E) Establish and maintain records of all employees in the City service, which there shall be set forth as to each employee the classification title, pay and status, and other relevant data. (F) Make an annual report to the City Manager of the work of the Department. (G) Certify that persons named on each payroll have been appointed and employed in accordance with the provisions of this Ordinance and the rules adopted thereunder. No City disbursing or auditing officer shall make, approve or take any part in making or approving any payment for personal services to any person holding a position in the City service unless said payroll voucher or account of such payment bears the certification of the Director of Administrative Services Personnel or his/her authorized agent. (H) The Human Resource Division Manager shall aAct as Chief Examiner, under the direction of the Evanston Civil Public Safety Civil Service Commission and at the direction of the Director of Administrative Services. As such, he/she shall supervise all examinations. The Chief Examiner shall be ex officio secretary to the Commission and 241 of 635 62-O-12 ~4~ shall keep the minutes of the proceedings, preserve all reports made to it, keep a record of all examinations held under its discretion and perform such other duties as the Commission shall prescribe. (I) The Human Resource Division Manager shall Ccertify eligible candidates for employment to the City Manager appointing authority who shall be the department head for his/her designee. (J) Apply and carry out this Ordinance and the rules thereunder, and to perform any other lawful act, which may be necessary or desirable to carry out the purposes and provisions of this Ordinance. SECTION 6: That section 2-3-5 of the Evanston City Code of 2012 1979, as amended, is hereby further amended to read as follows: 2-3-5: CIVIL SERVICE The Evanston Public Safety Civil Service Commission shall only oversee the hiring of the following positions: all positions in the City service except the following: (A) Initial hire of officers within the Police Department; and (B) Initial hire of firefighters within the Fire Department. (A) Elected officials. (B) Administrative heads of City departments. (C) Members of boards, commissions, councils and public bodies, whose appointment is subject to confirmation by the City Council and citizen members of commissions and task forces appointed by the Mayor, City Council or by boards, commissions or councils. (D) Employees of the City Manager’s office, the Law Department and the Personnel Department. (E) Police officers above the rank of captain, and firefighters above the rank of assistant fire chief. (F) Employees whose work is seasonal and does not exceed one hundred eighty (180) days in any calendar year, part-time employees and temporary employees. Seasonal employment in the Sanitation Department shall not exceed two hundred forty (240) days in any calendar year. (G) A Secretary for any elected official. (H) Any additional position exempted pursuant to the approval of the City Manager; these additional exemptions must be based on the need for flexibility in appointment to positions which: (1) involved the determination of policy; or (2) are required to direct or manage the implementation of policy; or (3) require performance with a high degree of confidentiality; or (4) are necessary to administer, manage or participate in those programs which, by their nature, should not be subject to Civil Service requirements. (I) Nothing in this Section shall prohibit a department head or the City Manager from assigning a Civil Service employee, with the agreement of the employee, on a temporary basis, to perform an assignment, project or special task. Such assignments 242 of 635 62-O-12 ~5~ are temporary in nature not to exceed one year but renewable annually, they may be given with additional compensation, and are exempt from Civil Service for the duration of the assignment. Upon completion or termination of such assignment, project or special task, the employee will return his/her Civil Service position. SECTION 7: That section 2-3-6 of the Evanston City Code of 2012 1979, as amended, is hereby further amended to read as follows: 2-3-6: RULES AND REGULATIONS OF THE PUBLIC SAFETY CIVIL SERVICE COMMISSION CIVIL SERVICE RULES The Evanston Civil Service Commission Rules in Appendix A are hereby redacted in full and replaced by the Public Safety Civil Service Commission Rules which are attached to Ordinance No. 62-O-12 as Exhibit A and incorporated herein as if fully restated. SECTION 8: That section 2-3-7 of the Evanston City Code of 2012 1979, as amended, is hereby further amended to read as follows: 2-3-7: PERSONNEL RULES The Human Resource Division Manager Director of Personnel shall promulgate personnel rules, with the approval of the City Manager, to administer and implement this Ordinance and such policy guidelines as set by the Evanston Public Safety Civil Service Commission, and for the day-to-day operation of the personnel system. Prior to the effective date of such rules, the Human Resource Division Manager Director of Personnel shall give notice by posting said notice throughout the departments, and shall transmit said notice to the City Council, and in no case shall such posting and said transmittal be less than fifteen (15) days before the effective date of the proposed rule change or amendment. Such notice shall include information concerning where the rules may be reviewed and where comments may be made. All rules made as herein provided and all changes therein shall forthwith be printed and made available to all employees. SECTION 9: That section 2-3-8 (“Hearing Officer”), 2-3-9 (“Disciplinary Actions”), 2-3-10 (“Discrimination”), 2-3-11 (“False Statements: Acceptance of Money for Appointment; Penalties:”), 2-3-12 (“Political Activities”), 2-3-13 (“Probationary Period”), 2-3-14 (“Retirement”), 2-3-15 (“Reciprocal Agreements”), 2-3-16 (“Review under Administrative Review”), and 2-3-17 (“Severability”) of the Evanston City Code of 1979, as amended, are hereby deleted in their entirety. 243 of 635 62-O-12 ~6~ SECTION 10: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 11: If any provision of this Ordinance 62-O-12 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 12: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 13: This Ordinance 62-O-12 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2012 Adopted:___________________, 2012 Approved: __________________________, 2012 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 244 of 635 62-O-12 ~7~ EXHIBIT A PUBLIC SAFETY CIVIL SERVICE COMMISSION RULES 245 of 635 1 | P a g e RULES AND REGULATIONS OF THE PUBLIC SAFETY CIVIL SERVICE COMMISSION These Rules and Regulations of the Public Safety Civil Service Commission (the “Rules”), as amended, replace all prior versions in their entirety, by adoption by the Public Safety Civil Service Commission and the City Council of the City of Evanston. I. ADMINISTRATION A. Purpose: The Public Safety Civil Service Commission of the City of Evanston, Cook County, Illinois (the “Commission”) makes original appointments (of entry-level police officers and firefighters) in accordance with the Civil Service Act, 65 ILCS 5/10- 1-1 et seq. (the “Act”). The purpose of the Commission is to promote fair and equal treatment and opportunity under the law. B. Effective Date: The Rules, as amended, shall take effect upon the adoption by the City Council and subsequent approval by the Mayor of Ordinance 62-O-12. The final eligibility lists in place as of the Effective Date of the passage of these Rules (for either the Police or Fire Department candidates for initial appointment) shall not be impacted by the revisions to the Rules. After the expiration of the current final eligibility list(s) and the commencement of a new hiring process, these Rules shall be implemented. C. Authority: The Commission derives its power and authority from the Act and from Title 2, Chapter 3 “Public Safety Civil Service Commission and Division of Human Resources”, as amended. The Act and these Rules govern the procedures by which the Commission must operate and appoint candidates. Adherence to the Act and all other applicable federal, State, and local regulations are of paramount concern and consideration, including but not limited to rules and regulations of the U.S. Equal Employment Opportunity Commission. D. Definitions: 1. The word “Commission” shall mean the Public Safety Civil Service Commission. 2. The word “officer” shall mean any individual holding a permanent office as a full time sworn member of the Police Department of the City of Evanston as described under the provisions of the Code of Ordinances of the City of Evanston, Cook County, Illinois, as amended. It shall include probationary members, except when otherwise specified. 3. The word “Firefighter” shall mean any firefighter/paramedic holding a permanent office as a full time sworn member of the Fire Department of the City of Evanston as described under the provisions of the Code of Ordinances of the City of Evanston, Cook County, Illinois, as amended. It shall include probationary members, except when otherwise specified. 4. Any time reference is made to the “Police Chief” or “Fire Chief”, the terms shall include any person duly acting in place of the Police Chief or Fire Chief. 246 of 635 2 | P a g e 5. The word “City” shall mean the City of Evanston, Cook County, Illinois. 6. “Corporate Authorities” shall mean the Mayor and City Council of the City of Evanston. 7. “City Code” shall mean the City of Evanston Code. 8. “Commissioner” shall mean a member of the Public Safety Civil Service Commission. 9. “Personnel Manual” shall mean and refer to the Personnel Manual of the City of Evanston which sets forth the established procedures to implement and carry out the policies of the City of Evanston regarding the personnel system as contained in the City Code, Title 2, Chapter 3, and further contained in the Rules of the Public Safety Civil Service Commission. 10. “Competitive Examination Process” shall mean and refer to the specific preference points and questions agreed upon by the Commissioners prior to the commencement of the application process of original appointment for either the Fire Department or Police Department. E. Commissioners: The Mayor, with the approval of the City Council, shall appoint seven (7) persons who shall constitute and be known as the Public Safety Civil Service Commission. The Commission shall annually, on the first meeting of the year, elect a Chairman. Those holding office at the time of the effective date of this Ordinance shall continue in office until the expiration of the terms to which they have been appointed. After the expiration of the terms of the existing Commissioners, the Mayor shall, in like manner, appoint person(s) as the successor of the respective Commissioner whose term will expire that year to serve as such Commissioner for three (3) years and until his/her successor is appointed and qualified. At the discretion of the Mayor, each Commissioner may be reappointed for just one (1) additional term. Human Resource Division Manager or assigned designee will function as the secretary for the Commission. F. Duties of the Commission: 1. The Commission shall review and approve the Competitive Examination Process for original appointment of police officers and firefighters. All other hiring will be conducted by the Human Resource Division Manager at the direction of the City Manager or his/her designee and completed in accordance with the Personnel Manual and other rules, regulations and laws. The Commission’s role during the Competitive Examination Process includes the task of reviewing and affirming the process contemplated by the Human Resource Division Manager and Fire Chief or Police Chief for the appointment of the respective vacancy or vacancies prior to commencement of any acceptance of applications for said vacancy. See Section III for further detail and guidance. 247 of 635 3 | P a g e 2. Participation on the Interview Panel: On a rotating basis, described further in Section IV, each Commissioner will be expected to participate in structured oral interviews of candidates. The applicants who pass all preceding examination elements shall be required to undergo a structured oral interview with the Interview Panel, further defined in Section IV. 3. The Commission shall be responsible for the certification of persons for initial hire to the Fire Department and Police Department. The Commission shall certify these candidates of the Departments in accordance with, and to the extent provided in, these Rules. 4. The Commission is also charged with the recruitment of qualified local candidates for open vacancies for initial hire to the Police and Fire Departments. G. Meetings: 1. Meetings may be scheduled at the mutual convenience of the Commission members as needed. Notice shall be posted and meetings shall be open to the public and conducted in accordance with the Illinois Open Meetings Act, 5 ILCS 120/1 et seq.. 2. Special meetings shall be open. Notice of a special meeting shall be posted forty- eight (48) hours prior to convening. A meeting may be called by the filing of a notice, in writing, with the secretary and signed either by the chairperson of the Commission or, in the event of the absence of the chairperson, a member of the Commission. This notice shall contain a brief statement of the business to be submitted for the consideration of the Commission at such special meetings. It shall set forth the time and place of such special meeting. No other business shall be considered at such special meeting unless if a quorum of Commissioners is present. 3. During any regular or special meeting, a closed session may be held upon a proper motion made by any single member of the Commission for the purpose of discussing personnel. No closed session meetings shall be held at a special meeting unless the closed session is noted on the agenda. Closed sessions may be limited to Commission members and such invited persons as the Commission may deem necessary. The secretary will record the motion to close the meeting and keep minutes of the closed session. Closed sessions shall be taped, audibly or visually, with said tapes being maintained for a period not less than 60 days. H. Quorum: A quorum of the Commission shall be four (4) commissioners. I. Order of Business: The order of business shall be dictated by a packet and agenda prepared and presented to the Commission in advance and the order of business shall typically be as follows: I. Approval of the minutes 248 of 635 4 | P a g e II. Communications III. Chief Forum and updates from the Departments IV. Old Business V. New Business VI. Adjournment J. Rules of Procedure: The Commission shall be guided by parliamentary law as prescribed in Roberts Rules of Order, as amended, unless in conflict with these Rules and Regulations. K. Amendments to the Rules: Proposed amendments to these Rules may be made at any meetings of the Commission and shall be done in consultation with the City Manager and the Corporation Counsel. The proposed amendments shall be posted on the City of Evanston website prior to adoption by the Commission no later than 30 days prior to a meeting set to review any amendments. Any and all amendments adopted by the Commission shall be posted on the City’s website. The City Council shall be advised by the City Manager of any amendments approved by the Commission. L. Personnel Manual: In the event of any conflict between the City of Evanston Code restrictions and regulations and these Rules, the City Code shall prevail. In the event of any conflict between the restrictions and provisions set forth in the Personnel Manual and the Public Safety Civil Service Commission Rules, the terms and conditions of Public Safety Civil Service Commission Rules shall supersede, prevail and dictate. Any term or condition within the Personnel Manual not addressed within the Public Safety Civil Service Commission Rules shall remain in full force and effect. Pursuant to the City Code, the Commission has no authority to revise or amend the Personnel Manual. II. ORIGINAL APPOINTMENT PROCESS A. This section outlines each step in the original appointment hiring process for firefighter/paramedic applicants in Paragraph B and police officers in Paragraph C below. Section III provides more detail and direction regarding the hiring of the candidates. B. Summary of Firefighters Process for Appointment: 1. Affirmation of Process: The Commission reviews the process prior to posting for each vacancy or vacancies. 2. Notice of testing process: Posted at least 30 days prior to written test 3. Pre-requisite application (a) Proof of passing score on the physical test requirements: – CPAT plus Ladder Climb. (b) Age Limits: 249 of 635 5 | P a g e Applicant must be at least 21 years of age at time of hire, but can be 20 years of age at the time of application and testing; and Cannot be over the age of 34 at time of application (exception: previous full- time experience) (c) Other pre-requisites may be recommended by the Fire Chief and approved by the Commission during the affirmation of the process, see Section III (A). (d) Disqualifications: an applicant’s criminal record, depending on the nature of the offense(s) can disqualify a candidate, as more fully described in the Act, as amended. 4. Written Exam: Pass/ Fail; scored out of a 100 point scale and passage of the written exam is a score at or above the median score for all applicants participating in the written exam. 5. Preliminary List: Rank by written exam score (only those scoring at or above mean score). Interviews of the applicants under the subjective component are done according to rank on the preliminary list. 6. Subjective Component: Pass/Fail; Score based on merit criteria as determined by the Commission and in consultation with the Fire Chief and Human Resources; the interview will be conducted by the Interview Panel composed of Commissioners, Fire Chief and one additional Fire staff member, and a Human Resources representative and more full y described in Section IV. 7. Initial Eligibility List: Preliminary list with adjustments based on Subjective Component Written exam weighted 60% plus the Subjective Component weighted 40% - Pass/Fail (mean plus 10%) List posted within 60 days after Subjective Component completed. 250 of 635 6 | P a g e The examination components for an initial eligibility list shall be graded on a 100-point scale. A person’s position on the list is determined by: a) applicant’s score on the written exam; b) the person successfully passing the physical ability component, and c) the person’s results on any subjective component as described in the Act. 8. Preference Points: The City or its assigned testing agent shall send written notice to qualified applicants on the Initial Eligibility List of the opportunity to apply for preference points within 10 business days of posting the Initial Eligibility List. At least 10 points, no more than 30 points may be awarded. (a) Residency: applicant resides within the City – 0-5 points (b) Education – 0-5 points (c) Paramedic Certificate – 0-5 points d) Other – 0-5 (bilingual, cadet program, etc.) (e) Veteran Status – 5 points (one year active, honorable discharge) (f) Experience – 0-5 points (can not be used to move above an applicant on the list with veteran points) 9. Final Eligibility List: Valid for two years; and the list will be certified by the Commission prior to posting. In order to qualify for placement on the Final Eligibility List, an applicant’s total score, before any applicable preference points are applied, shall be at or above the mean score plus 10%. 10. Appointments from Final List: Highest ranking applicant can be passed over as described in the Act, as amended. 11. Conditional Offer of Employment: 5 days to accept; applicant is allowed to waive appointment once. 251 of 635 7 | P a g e The employment is subject to the following professional examinations (which are not subject to appeal rights) performed by outside consultants appointed by the Commission in consultation with the Fire Chief: Background – pass/fail Polygraph – pass/fail Psychological – pass/fail Medical exams – pass/fail C. Summary of Police Officers Process for Appointment: 1. Affirmation of Process: The Commission reviews the process prior to posting for each vacancy or vacancies. 2. Notice of testing process: Posted at least 30 days prior to written test 3. Application requirements: (a) 60 Credit Hours from an accredited college or university (b) Age Limits applicants who are 20 years of age and who have successfully completed 2 years of law enforcement studies at an accredited college or university may be considered for appointment to active duty with the police department, however if the candidate is appointed to active duty, he/she shall not have power of arrest, nor shall the applicant be permitted to carry firearms, until he or she reaches 21 years of age; and Under 35 years of age at time of application (up to 10 yrs credit for active military service) Under 36 years of age at time of appointment (up to 10 years credit for active military service). (c) Disqualifications: an applicant’s criminal record, depending on the nature of the offense(s) can disqualify a candidate, as more fully described in the Act, as amended. 252 of 635 8 | P a g e 4. Physical Exam: Illinois POWER Test – Pass/Fail 5. Written Exam: Pass/Fail exam; scored out of 100 point scale. Passage of the written exam is a score at or above the score of 70. 6. Preference Points: (a) Veteran Status: Applicant is given 5 extra points (one year active, honorable discharge); and (b) Residency: applicant resides within the City – 0-5 points. Note: Preference points for residency cannot move a candidate above a veteran on the Preliminary List. 7. Preliminary List: The list of qualified candidates will be posted within 60 days of written test. 8. Subjective Component: (a) Pass/Fail score; and (b) Test components of score: Structured Interview with Subject Matter Expert(s) (“SME”) (80%), written assessment (20%). 9. Initial Eligibility List: (a) Posted within 60 days after Subjective Component completed (b) Candidates will be ranked based on their Subjective Component score (c) Candidates certified by the Illinois Law Enforcement Training Standards Board or other State accepted training certification will be moved to the top of list over candidates who are not certified (d) Candidates currently employed with a different municipal or state police department will also be moved to the top of the list over candidates with no experience. 10. Additional Professional Testing: Appointments are subject to the following professional examinations (which are not subject to appeal rights) performed by outside consultants appointed by the Commission: (a) Background: Pass/Fail (Chief’s review); (b) Polygraph: Pass/Fail (Chief’s review); 253 of 635 9 | P a g e (c) Psychological: Pass/Fail (non-medical, job-preparedness, job compatibility) (Chief’s Review). 11. Structured Interview: Pass/Fail; the interview will be conducted by a Panel composed of Commissioners, Chief and one additional Police staff, and a Human Resources representative and more fully described in Section IV. 12. Final Eligibility List created: Valid for two years from posting of Initial Eligibility List and the list will be certified by the Commission prior to posting. 13. Appointments from final list: Highest ranking person – by category 14. Conditional Offer of Employment: (a) 5 days to accept offer; (b) allowed to waive once; (c) subject to passage of medical/drug test exam; and (d) POWER test if over one year: Pass/ Fail III. EXAMINATIONS/OVERVIEW OF PROCESS COMPONENTS FOR ORIGINAL APPOINTMENT A. Affirmation of Process: The Commission shall review and affirm the process contemplated by the Human Resource Division Manager and Fire Chief or Police Chief for the appointment of the respective vacancy or vacancies prior to commencement of any acceptance of applications for said vacancy or vacancies. For fire department applicants, the affirmation of process and emphasis on certain preference points can change based on each testing process. B. Notice of Examinations: Examinations shall be held on the dates fixed by the Division of Human Resources and advertised at least thirty days preceding the examination. Each notice must include the time, place, scope, merit criteria for subjective components and the fee for every examination. The notice must also be published in a local newspaper or on the City’s website. Examinations may be postponed; however the Division of Human Resources shall state the reason for such postponement and shall designate a new date for said examination. Applicants shall be notified of the postponement of any examination and of the new date fixed for said examination. In addition, to cover the costs of administering such examinations and posting eligibility lists, the applicants may be required to pay a processing fee at the time their application for employment is tendered. C. Application: Applicants for examination must be citizens of the United States (65 ILCS 5/10-1-7). Applications for position shall be filed according to directions provided 254 of 635 10 | P a g e by the Division of Human Resources and applicants must comply with the requirements set forth in the application in every respect. Every applicant must be of good moral character, of temperate habits, of sound health and must be physically able to perform the duties of the position applied for. The burden of establishing these facts rests upon the applicant alone. D. Type of Examinations: Applicants will be required to participate in a physical aptitude test, written, oral and other examinations as determined by the Commission and as more particularly set forth in subparagraph E below. No examination shall contain questions regarding applicant’s political or religious opinions or affiliations. The examination and qualifying standards shall be based on mental aptitude, physical ability, preferences, moral character and health. The mental aptitude, physical ability and preference components determine the applicant’s qualification for and placement on the final register of eligibles. The examination will include a subjective component based on merit criteria. E. Physical Examination: The physical ability component requires all candidates to undergo an exam of their physical ability to perform the essential functions of the job. These exams are to be open, competitive and based on industry standards to test physical abilities. 1. Fire Department candidates will be required to pass the State of Illinois designed Candidate Physical Ability Test (“CPAT”) which is a pre-requisite for the application. 2. Police department candidates will be required to pass the State of Illinois designed Peace Officer Wellness Evaluation Report (“POWER Test”) which is a requirement to enter the police training academies. F. Written Examinations: All examination papers and testing results shall be and remain the property of the Commission and the City of Evanston and the grading thereof by the Commission or its designee shall be final and conclusive and not subject to review by any person, any other board or tribunal of any kind. Candidates who fail to achieve a passing grade, or passing testing result in any category, will be notified and eliminated from all further consideration. Scoring of the written examinations for firefighters will be based on the Act, as amended. Scoring of the written examination for police officers will be on a 100 point scale. G. Initial Eligibility List: 1. The Human Resource Division Manager shall prepare an “Initial Eligibility List” of the candidates successfully completing the physical ability test, written test, and the subjective component. The order of the testing components and the qualifiers needed for the Initial Eligibility List for either a police officer or a firefighter/paramedic applicant is outlined in Section II. 255 of 635 11 | P a g e 2. A dated copy of the Initial Eligibility List shall be posted within sixty (60) days after the subjective component is completed. H. Preference Points: Preference points may be added to scores of candidates as follows and added to the scores in accordance with the process outlined in Section II. Preference points must be claimed in writing within 10 days after the posting of the initial eligibility register, or the claim is waived. The following are the categories of possible preference points: 1. Military Service: For either Fire Department or Police Department candidates, any person who is engaged in the military service of the United States for total period of at least one year and who was honorably discharged therefrom, or who is now or may hereafter be on inactive or reserve duty in such military service for at least one year shall upon request, be awarded five (5) preference points. It shall be the responsibility of the Applicant to provide evidence of qualifying military service as listed above with the original application for employment in order to be considered for preference points. Acceptable evidence of qualifying military service shall be an official Department of Defense document, such as a DD 214 Copy #4, DD 214 Copy #1 and proof of honorable service from the Department of Defense such as a DD 256 A/N/AF or other official Department of Defense documentation as deemed acceptable by the Human Resource Division Manager. 2. Residency: Firefighter/paramedic applicants who are qualified persons and have passed all phases of an examination, and who have resided in the City of Evanston for a continuous twelve-month period prior to testing shall be granted preference in entrance examinations and given 0-5 preference points. 3. Education: An applicant for a firefighter/paramedic position who has successfully obtained an associate’s degree in the field of fire service or emergency medical services, or a bachelor’s degree from an accredited college or university may be preferred for appointment to and employment with the fire department. No person who does not possess at least a high school diploma or an equivalent high school education shall be placed on an eligibility list. 4. Paramedic Certificate: Firefighter/paramedic applicants who have an Illinois paramedic certificate shall be granted five 0-5 preference points. 5. Past Experience: Firefighter/paramedic applicants with experience as a full-time or part-time firefighter/paramedic with another municipality or fire protection district may be given 0-5 preference points. No application of experience preference points may allow a non-veteran candidate to pass a veteran on the Final Eligibility List. 6. Other: Firefighter/paramedic applicants may be given 0-5 preference points for other job related categories, such as bilingual status or past cadet program participation at the discretion of the Fire Chief in consultation with the Commission. 256 of 635 12 | P a g e I. Additional Professional Testing: The order with which additional professional testing occurs varies depending on the department to which the applicant is applying, see Section II. J. Structured Interview: In conducting the structured interview, the Interview Panel, as more fully described in Section IV below, shall conduct structured interviews with all candidates passing the written examination or as many candidates (starting with the highest written score and preceding in descending order of scores) as deemed appropriate by the Interview Panel. Pre-determined questions will be asked of each candidate that will enable the commissioners sitting on the Interview Panel to properly evaluate the candidate. On completion of each structured interview, the Commissioners will discuss the candidates’ abilities and each Commissioner will then evaluate the candidate. Candidates who fail to successfully complete the structured interview will be notified and eliminated from all further consideration. K. Final Eligibility List and Probationary Appointment 1. The Final List shall include the preference points granted to the applicant, as described in Paragraph (G) (1)-(6). The candidates will be listed in numerical order based on their final weighted score for firefighter/paramedic candidates and by categories for police officer candidates. 2. Firefighter/Paramedic appointment: Upon the request of the Fire Chief to fill an authorized vacancy, the City Manager, at the recommendation of the Fire Chief, shall issue a conditional offer of probationary employment to the candidate with the highest total score on the Final Eligibility List; unless the highest ranking candidate fails to meet the minimum standards for the position or an alternate candidate would better serve the needs of the department. If this exception applies, the City Manager may pass over the highest ranking candidate and appoint either: (1) any candidate with a ranking in the top 5% of the register of eligibles, or (2) any candidate among the top 5 highest-ranked candidates if the number in the top 5% is less than 5 people. Any person whose name appears on the Final Eligibility List may decline appointment one (1) time without being stricken from the Final Eligibility list. The offer of probationary employment shall be conditioned on the satisfactory passing of a psychological examination, a polygraph examination, a background investigation, and a medical examination which shall include, but not be limited to, a drug test and medical exam. For firefighters on the final eligibility list who have not been appointed within one year of their physical ability examination, the City Manager may require the firefighter to submit to a second physical ability examination prior to appointment. 3. Police officer appointment: Upon the request of the Police Chief to fill an authorized vacancy, the City Manager shall issue a conditional offer of probationary employment to the candidate with the highest total score on the Final Eligibility List by 257 of 635 13 | P a g e category. The offer of probationary employment shall be conditioned on the satisfactory passing of a medical examination which shall include, but not be limited to, a drug test and medical exam and a retake/passing of the POWER test if it has been over one year since original test issued by the City. IV. INTERVIEW PANEL A. Structure: The interview panel shall consist of five (5) participants: two (2) Commissioners, the Human Resource Division Manager or his/her designee, the chief of the respective hiring department, and a sworn member from the police department or fire department designated by the respective chief. Collectively the representatives shall be referred to as the “Interview Panel”. B. Rotation of Commissioner Panel Participation: The two commissioners for the Interview Panel will rotate among the seven commissioners. The rotation will commence at the beginning of each interview process and rotated in cooperation with the panelists’ schedules. The Chair of the Interview Panel will rotate among the Commissioners serving on the respective panel during the interview process. C. Structured Interview: The Human Resource Division Manager or his/her designee shall select a number of the highest ranked candidates in descending order from the Initial Eligibility List to participate in the structured interview phase of testing. Pre- selected questions shall be asked of the candidate to enable the Interview Panel to properly evaluate and grade the candidate on speech, alertness, ability to communicate, judgment, emotional stability, self-confidence, social skills and general fitness for the position. The questions will be delegated among the persons on the Interview Panel for the structured interview. D. Grading of the Structured Interview: 1. On completion of each oral examination, the interview panel will discuss the candidate’s abilities using the traits listed above in Paragraph (C). 2. Police Department applicants: Each member of the Interview Panel must assign a “Pass” or “Fail” score for the candidate based on their overall performance in the interview. Each of these grades will be added together and the candidate must receive higher than three (3) or more “Pass” grades in order to move forward in the process. 3. Fire Department applicants: The Interview will be pass/fail and each member of the Interview Panel must score the Candidates based on previously established merit criteria with point allotment as determined by the Commission and in consultation with the Fire Chief and Human Resources. The interviews will be scored on a 100 point scale and the passing score will be determined at the beginning of the interview process in accordance with Rule I (E)(1) to move the candidate forward in the interview process. 258 of 635 14 | P a g e 4. For either a Police or Fire Department applicant, there is no appeal rights for an applicant to any examination conducted during the course of the application process. 259 of 635 For City Council meeting of November 12, 2012 Item A8 Ordinance 116-O-12: Adding “Drive” as an Available Street Designation For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, Corporation Counsel Subject: Ordinance 116-O-12, to Add “Drive” as an Available Street Designation Date: October 8, 2012 Recommended Action: Staff recommends adoption of Ordinance 116-O-12. This ordinance was introduced at the October 22, 2012 City Council Meeting. Funding Source: N/A Summary: Adoption of Ordinance 116-O-12 will amend Section 7-2-3 of the Evanston City Code of 2012, as amended, (the “Code”) to include “drive” as an available street designation. Presently, the Code provides for east and west streets to be designated “streets” and short east and west streets to be designated “places.” Adoption of this amendment will permit short east and west streets to be designated “places” or “drives.” The Code provision designating north and south streets “avenues,” and short north and south streets “courts,” will remain unchanged. Legislative History: N/A Attachments: Ordinance 116-O-12 Memorandum 260 of 635 10/8/2012 111111116666----OOOO----11112222 AN ORDINANCEAN ORDINANCEAN ORDINANCEAN ORDINANCE Amending Amending Amending Amending Section 7Section 7Section 7Section 7----2222----3333 Adding Adding Adding Adding “Drive”“Drive”“Drive”“Drive” as aas aas aas a Street Street Street Street DesignationDesignationDesignationDesignation NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 7-2-3 of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 7-2-3. - STREET NAMES; GRID SYSTEM ESTABLISHED (A) Street Map And Records. The several streets in the City shall be known and designated by the names applied thereto respectively on the maps and records of the City and as designated by the ordinances of the City, then in force, fixing the names of such streets and avenues (see Section 6-1 of this Title). (B) Grid System Naming. All streets and parts of streets running east and west or in an easterly and westerly direction shall be known and designated as "streets"; and all streets running north and south or in a northerly or southerly direction shall be known and designated as "avenues"; except, that short streets running north and south may be designated as "courts," and short streets running east and west may be designated as "places," or “drives,” and the name of "Sheridan Road" shall not be changed. SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This Ordinance 116-O-12 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. 261 of 635 116-O-12 ~2~ SECTION 5: If any provision of this Ordinance 116-O-12 or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance 116-O-12 that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this Ordinance 116-O-12 is severable. Introduced:_________________, 2012 Adopted:___________________, 2012 Approved: __________________________, 2012 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 262 of 635 For City Council meeting of November 12, 2012 Item A9 Ordinance 126-O-12: Amending 28-O-11, Borrowing from the IEPA Loan Program For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Director of Utilities Subject: Ordinance 126-O-12, Amending Ordinance 28-O-11 Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Water Pollution Control Loan Program Date: October 11, 2012 Recommended Action: Staff recommends approval of Ordinance 126-O-12 modifying previously adopted Ordinance 28-O-11 that authorized the City to borrow funds from the Illinois Environmental Protection Agency Water Pollution Control Loan Program for the construction of the Large Diameter Sewer Rehabilitation Phase I project. This ordinance was introduced at the October 22, 2012 City Council meeting. Funding Source: This ordinance modifies Ordinance 28-O-11 authorizing the City to borrow up to $4,000,000. The debt service will be paid from the Sewer Fund. Background: The City Council adopted Ordinance 28-O-11 on June 13, 2011authorizing the City to borrow up to $4,000,000 from the Illinois Environmental Protection Agency (IEPA) Water Pollution Control Loan Program for the rehabilitation of 1.4 miles of larger diameter combined sewer mains using the cured-in-place pipe (CIPP) lining process. The Large Diameter Sewer Rehabilitation Phase I project was bid and Council approved award of the project, contingent upon receiving appropriate loan funding from the IEPA, to Insituform Technologies USA, Inc. in the amount of $2,989,228 on September 10, 2012. Analysis: During the review of the loan application, the IEPA advised the City that additional language needs to be added to the ordinance authorizing the City to borrow funds from Memorandum 263 of 635 the revolving loan program. Specifically, the IEPA requested following language to be added to the ordinance: “As long as the City has outstanding revenue bonds payable from revenues of the sewer system that are senior to the revenue bond authorized by this ordinance, the City shall maintain an account, coverage and reserves equivalent to the accounts, coverages and reserves required by the outstanding ordinances.” The City does have senior outstanding loan debt with the IEPA in the sewer fund totaling $69,160,282 as of December 31, 2011. The table below indicates the annual debt service payment to the IEPA for these senior loans over the next several years. Fiscal Year Amount Payable on Senior Loans 2012 $10,662,841 2013 $ 9,974,289 2014 $ 9,302,793 2015 $ 8,832,284 2016 $ 8,113,318 The City recognizes its responsibility to pay all debt commitments. The sewer fund projection for future years substantiates the ability of the fund to pay this senior debt as well as the ability to pay the debt service for this new loan. Legislative History: Ordinance 28-O-12 was adopted on June 13, 2012 Attachments: Proposed Ordinance 126-O-12 Location Map of Sewer Project 264 of 635 10/11/2012 126-O-12 AN ORDINANCE Amending Ordinance 28-O-11, “Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Water Pollution Control Loan Program” WHEREAS, on June 13, 2011, the City enacted Ordinance 28-O-11, “Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Water Pollution Control Program,” attached hereto as Exhibit A and incorporated herein by reference; and WHEREAS, 28-O-11 states that IEPA’s “loan to the City shall be made pursuant to a Loan Agreement, including certain terms and conditions, between the City and the IEPA;” and WHEREAS, IEPA requires an amendment to the terms of 28-O-11 before it will disburse any loan funds to the City, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby amends Ordinance 28-O-11 to include a new Section 11 thereof, to read as follows: As long as the City has outstanding revenue bonds payable from revenues of the System that are senior to the revenue bond authorized by this Ordinance 28-O-11, as amended, the City shall maintain an account, coverage and reserves equivalent to the accounts, coverages and reserves required by the outstanding ordinances. 265 of 635 126-O-12 ~2~ SECTION 3: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: This Ordinance 126-O-12 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2012 Adopted:___________________, 2012 Approved: __________________________, 2012 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 266 of 635 126-O-12 ~3~ EXHIBIT A Ordinance 28-O-11 267 of 635 268 of 635 269 of 635 270 of 635 271 of 635 272 of 635 273 of 635 274 of 635 For City Council meeting of November 12, 2012 Item A10 Ordinance 122-O-12: Increasing Class Y Liquor Licenses for Wine Goddess, LLC For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 122-O-12, Increasing the Number of Class Y Liquor Licenses Permitting Issuance to Wine Goddess, LLC Date: October 22, 2012 Recommended Action: Staff recommends adoption of Ordinance 122-O-12. This ordinance was introduced at the October 22, 2012 City Council meeting. Funding Source: N/A Summary: Ordinance 122-O-12 amends Subsection 3-4-6-(Y) of the Evanston City Code of 2012 (“City Code”), as amended, to increase the number of Class Y liquor licenses from two to three to permit issuance to Wine Goddess, LLC, 702 Main Street. Owner Diana Hamann submitted an application for a Class Y liquor license. Fingerprint results for Ms. Hamman are pending. Legislative History: On October 11, 2012, the Liquor Control Review Board met and voted to recommend an increase in the number of Class Y liquor licenses to permit issuance to The Wine Goddess, contingent on submission of BASSET certification and surety bond. Attachments: Ordinance 122-O-12 Application Draft Minutes of October 11, 2012 Liquor Control Review Board meeting Memorandum 275 of 635 10/22/2012 122-O-12 AN ORDINANCE Amending City Code Subsection 3-4-6-(Y) to Increase the Number of Class Y Liquor Licenses from Two to Three (The Wine Goddess, LLC, 702 Main Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 3-4-6-(Y) of the Evanston City Code of 2012, as amended (“City Code”), is hereby further amended by increasing the number of Class Y liquor licenses from two (2) to three (3), to read as follows: (Y) Class Y licenses, which shall authorize the retail sale of wine and unrefrigerated beer only in original packages to persons of at least twenty-one (21) years of age for consumption off the premises. 1. It shall be unlawful for a class Y licensee to sell a single container of wine unless the container is greater than or equal to sixteen (16) fluid ounces or four hundred seventy-three thousandths liter (0.473 l). 2. The sale of alcoholic liquor at retail pursuant to the class Y license may begin after 8:00 a.m. Monday through Sunday. Alcoholic liquor shall not be sold after the hour of 12:00 midnight on any day. 3. Wine tasting of only the wines permitted to be sold under this classification for consumption off-premises shall be permitted during authorized hours of business. Licensees shall not provide more than three (3) free samples, each of which shall not exceed one (1) fluid ounce, to any person in a day. Licensees may sell samples, but the volume of any sample sold shall not exceed four (4) fluid ounces and the total volume of all samples sold to a person in a day shall not exceed ten (10) fluid ounces. Licensees shall not provide and/or sell more than ten (10) fluid ounces of samples to any person in a day. Licensees must have at least one (1) BASSET-certified site Manager on-premises whenever offering wine for tasting. Licensees must provide food service when offering wine for tasting. 276 of 635 122-O-12 ~2~ 4. The licensed premises shall not exceed a gross area of five thousand (5,000) square feet total. 5. Not less than twenty (20) percent of total gross square foot area of the licensed premises shall be designated for the sale of food. 6. Not more than ten (10) percent of total gross square foot area of the licensed premises may be designated for the sale of unrefrigerated beer. The applicant for the renewal only of such licenses may elect to pay the amount herein semiannually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be . . . . $5,000.00 The total fee required hereunder for renewal applicants electing to make semiannual payments, payable according to the provisions of Section 3-4-7 of this Chapter, shall be . . . . $5,160.00 No more than two three (2) (3) such licenses shall be in force at any one (1) time. SECTION 2: Issuance of a Class Y liquor license to The Wine Goddess, LLC, (“the Applicant”), pursuant to adoption of this Ordinance is made contingent on the Applicant submitting to the City of Evanston proof of BASSET Training certification and proof of surety bond. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this Ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. 277 of 635 122-O-12 ~3~ SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2012 Adopted:___________________, 2012 Approved: _________________________, 2012 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 278 of 635 279 of 635 280 of 635 281 of 635 282 of 635 283 of 635 284 of 635 285 of 635 286 of 635 287 of 635 288 of 635 DRAFT Page 1 of 3 Liquor Control Board MEETING MINUTES Liquor Control Board Thursday, October 11, 2012 1:00 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750 Members Present: Elizabeth Tisdahl, Byron Wilson, Richard Peach Members Absent: Patrick Hughes, Marion Macbeth Staff Present: W. Grant Farrar and Theresa Whittington Others Present: Diana Hamman, Christopher Johnston, Sherrie Vidinich, Ted Karabatsos Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor Call to Order The Local Liquor Control Commissioner Tisdahl called the meeting to order at 11:00 a.m. All attendees introduced themselves and specified his/her role related to the meeting. NEW BUSINESS The Wine Goddess Wine Goddess, LLC, d/b/a The Wine Goddess, 702 Main Street, Evanston, IL 60202 Owner Diana Hamman was present. Ms. Hamman explained her business plan to open a retail wine store and education center. The store will also sell craft beer. The store will close for retail sales around 7pm and then the space would be used to conduct educational classes and workshops. Ms. Hamman is currently working towards certification as an Approved Program Provider. This will enable her to offer instruction and certification towards Master of Wine degrees. The Midwest currently lacks any such program. Mr. Peach had a question as to whether or not a Class Y license allows for the sale of beer. Ms. Whittington expressed that it does allow for it. Mr. Farrar mentioned that the applicant still needs to provide a Surety Bond and BASSETT certification. Ms. Hamman said she is currently working on obtaining those items. The Local Liquor Control Commissioner asked the members if there were any concerns over Ms. Hamman’s request. No concerns were voiced. The board recommends issuing a Class Y Liquor License to be introduced at the City Council meeting on October 22, 2012, contingent on Ms. Hamman obtaining a Surety Bond and BASSET Certification. 289 of 635 DRAFT Page 2 of 3 Liquor Control Board Cheesie’s Pub & Grub Cheesie’s Evanston, LLC, d/b/a Cheesie’s Pub & Grub, 622 Davis Street, Suite 10 0, Evanston, IL 60201. Christopher Johnston, Owner was present. Mr. Johnston explained that the restaurant would specialize in grilled cheese. He currently has a Cheesie’s location in Chicago that has received a lot of press and has been doing very well. He now wishes to expand into Evanston. He feels it would provide early exposure of the restaurant to university students who might continue to be loyal once they relocate to Chicago after graduation. In addition, the Chicago restaurant sees a lot a customers from Northern suburbs which could be diverted to the Evanston location. Alcohol accounts for less than 25% of the sales at Cheesie’s, Chicago. There have been no issues with underage drinking at the Chicago location. Mr. Peach asked why the menu does not mention beer or Wine. Mr. Johnston replies that alcohol is not the main focus of the menu and the menus were printed before he knew the outcome of his liquor license application. Mayor Tisdahl asked Mr. Johnston about his DUI’s in 2003 and 2007. Mr. Johnston confirmed that there have been no other violations beyond the 2007 DUI. He says he regrets the event. He and some friends had all been drinking and he volunteered to drive rather than have the others put themselves at risk. He admits that it was a very poor decision that has been following him and he deeply regrets it. The Local Liquor Control Commissioner asked the members if there were any concerns over Mr. Johnston’s request. No concerns were voiced. The board recommends issuing a Class B1 Liquor License to be introduced at the City Council meeting on October 22, 2012. JT’s Bar and Grill Clarke’s on Orrington, Inc. d/b/a JT’s Bar and Grill, 1639 Orrington , Evanston, IL 60201Owners Sherrie Vidinich and Ted Karabatsos were present. Mr. Karabestsos explained that he would like to open a restaurant in the space that used to be Ommagios. The restaurant will feature American food such as hamburgers and breakfast all day. There is a bar in the space and he would like to utilize it for his restaurant. Mayor Tisdahl asked Mr. Karabatsos about BASSETT training. Ms. Vidinich said that she and Mr. Karabatsos are both working on that. The Local Liquor Control Commissioner asked the members if there were any concerns over Mr. Karabatsos’ and Ms. Vidinich’s request. No concerns were voiced. The board recommends issuing a Class B1 Liquor License to be introduced at the City Council meeting on October 22, 2012, contingent on completion of BASSET Certification. ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor at 11:21 p.m., October 11, 2012. 290 of 635 DRAFT Page 3 of 3 Liquor Control Board Respectfully Submitted, Theresa Whittington Administrative Adjudication/Liquor Licensing Manager, Legal Department 291 of 635 For City Council meeting of November 12, 2012 Item A11 Ordinance 128-O-12: Visitors Center Fire Lane Construction Project Agreement and Lease Agreement with Northwestern University For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Joseph McRae, Deputy City Manager Steve Griffin, Director, Community & Economic Development Suzette Robinson, Public Works Director Subject: Ordinance 128-O-12; Visitors Center Fire Lane Construction Project Agreement and Lease Agreement with Northwestern University Date: November 2, 2012 Recommended Action: Staff requests consideration of Ordinance 128-O-12, authorizing the City Manager to negotiate and execute a Project Agreement and a Lease Agreement with Northwestern University for City-owned property located at the northeast corner of Sheridan Road and Campus Drive. This ordinance was introduced at the October 22, 2012 City Council meeting. Funding Source: n/a Summary: The City of Evanston owns certain unimproved real property located northeast of the corner of Sheridan Road and Campus Drive (the “Property”). Northwestern University seeks to erect a new Visitor’s Center and 435 car parking garage to the west of the Property at 1841 Sheridan Road. The Visitor Center will be located on the lower level of the structure and includes an auditorium with approximately 160 seats, meeting rooms, offices and two story reception area. In order to provide proper access for emergency vehicles to the proposed university building, Northwestern will construct a fire lane on their property and a portion of the fire lane will be constructed on the City Property. As summarized in Exhibit A, the Project Agreement, the entire fire lane construction will be at the sole cost and expense of Northwestern, including all engineering, surveying, permit fees, and other related expenses. Northwestern will also pay for all future maintenance and repairs expenses. Exhibit A-1, Construction Easement Area, depicts the City property that will be occupied by Northwestern during the construction. The City property needed for the temporary Memorandum 292 of 635 Page 2 of 2 construction easement is 29,021 square feet or 0.67 acre. The fee for temporary construction easement is $14,510.50 for one year. Exhibit A-5 is the proposed lease agreement between the City and Northwestern University. As depicted on Exhibit A-2, Fire Lane Path Lease Area, the size of the leased area of the City Property is 20,401 square feet or approximately 0.47 acre. The lease rental rate for the fire lane path and the public right-of-way is proposed to be set using the standard easement fee of $0.50/square feet or $10,237 per year. The total easement fee for the initial 25 year term of the agreement will be $255,012.50. The cost of improvements to be made by Northwestern University in the public right-of-way is estimated to be $280,000 which is about $25,000 more than the fees that would be due to the City. In addition, Northwestern University has agreed to pay $1500 in ongoing maintenance costs and $3500 in capital costs per year. The additional two (2) twenty-five (25) year lease extension will be based on an easement fee to be mutually agreed upon but no less than $0.50/square feet. Northwestern University will also comply with the City’s Tree Preservation ordinance and will pay a tree replacement fee of $173,800 to the City to be used for tree plantings along the lakefront. Staff has contacted Judy Pollock, Director of Bird Conservation with the Audubon Chicago Region. A copy of their official position is attached. Legislative History: Ordinance 128-O-12 was Introduced at the October 22, 2012 City meeting. Attachments: Ordinance 128-O-12 Project Agreement (Exhibit A) – Revision underlined Construction Easement Area (Exhibit A-1) Fire Lane Path Lease Area (Exhibit A-2) Temporary Construction Easement (Exhibit A-3) Site and Construction Plan (Exhibit A-4) Landscape Plan (Exhibit A-5) Fire Lane Path Lease (Exhibit A-6) Audubon Position Letter and Northwestern University Dune Survey 293 of 635 10/16/2012 128-O-12 AN ORDINANCE Authorizing the City Manager to Negotiate and Execute a Project Agreement and a Lease of City-Owned Real Property Located Northeast of the Corner of Campus Drive and Sheridan Road WHEREAS, the City of Evanston owns certain unimproved real property northeast of the corner of Campus Drive and Sheridan Road (the “Property”); and WHEREAS, the Property is adjacent to real property owned by Northwestern University (“Northwestern”) located at 1841 Sheridan Road, to which Northwestern seeks to construct a visitors center and parking garage and conjunction with the construction will be constructing a fire lane that will be built, in part, on the City’s Property; and WHEREAS, the City Council has determined that it is in the best interests of the City of Evanston to negotiate and execute a project agreement between the City and Northwestern, to govern the construction of the fire lane, grants a temporary construction easement across the Property to Northwestern, and a twenty-five (25) year lease agreement for a portion of the Property, with two twenty-five (25) year option periods (collectively referred to as the “Agreement”); NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. 294 of 635 128-O-12 ~2~ SECTION 2: Pursuant to Subsection 1-17-4-1 of the Evanston City Code of 2012, as amended (the “City Code”), the City Manager is hereby authorized and directed to negotiate and execute, and the City Clerk is hereby authorized and directed to attest, on behalf of the City of Evanston, the Project Agreement and Lease Agreement by and between the City of Evanston and Northwestern University for the Property. The Agreement shall be in substantial conformity with the terms attached hereto as Exhibit “A” and incorporated herein by reference. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Ayes: ______________ Nays: ______________ 295 of 635 128-O-12 ~3~ Introduced:_________________, 2012 Adopted:___________________, 2012 Approved: __________________________, 2012 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 296 of 635 128-O-12 ~4~ EXHIBIT A Project Agreement 297 of 635 PROJECT AGREEMENT THIS PROJECT AGREEMENT (“Project Agreement”) is made as of ________________, 2012 by and between THE CITY OF EVANSTON (“City”) and NORTHWESTERN UNIVERSITY, an Illinois corporation (“Northwestern”) (each referred to herein as “a Party” or, collectively, as “the Parties”). R E C I T A L S A. The City is the owner of that certain property commonly known as Clark Street Beach Property (the “Property”), which is adjacent to Northwestern’s property commonly known as Northwestern University Evanston Campus. B. Northwestern intends to build a new Visitor’s Center on Northwestern’s property at 1841 Sheridan Road, Evanston, Illinois, as well as a Fire Lane Path to service the Visitor’s Center. Northwestern wishes to build a portion of the Fire Lane Path on City’s property. C. Northwestern has requested that the City grant to Northwestern a Temporary Construction Easement to use and access that portion of the Property identified in Exhibit A-1 (“Construction Temporary Easement Area”) to conduct construction activities on the Property, solely for purposes of supporting construction on the Property, including staging, fence installation, and other temporary construction activities on limited areas immediately adjacent to the Property, all as more fully set forth in this Project Agreement. Owner has agreed to grant such Temporary Construction Easement, subject to the terms and conditions of this Project Agreement. D. Northwestern has also requested that the City grant to Northwestern a lease of portion of the Property identified in Exhibit A-2 (“Fire Lane Path Lease Area”) to allow use, and maintenance by Northwestern, of the Fire Lane Path after construction activities in the Construction Temporary Lease Area are completed. Owner has agreed to grant such lease, subject to the terms and conditions of this Agreement. E. The City has requested that Northwestern construct a sidewalk to connect the City’s existing pedestrian path located on the Clark Street Beach Property to the Fire Lane Path. The City intends to maintain this connecting sidewalk after the sidewalk is constructed. NOW, THEREFORE, in consideration of the foregoing Recitals, which are hereby incorporated in and made a part of this Project Agreement as if fully set forth below, the mutual agreement of the parties hereto and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereby agree as follows: 1. Grant of Temporary Construction Easement. Subject to the terms of this Project Agreement, City will grant to Northwestern, its invitees, employees, agents, 298 of 635 2 contractors and subcontractors, a Temporary Construction Easement for access over, upon, through and across the Property for construction of the Fire Lane Path and a sidewalk to connect the City’s existing pedestrian path located on the Clark Street Beach Property to the Fire Lane, and for no other purposes, as set forth in the attached Exhibit A-3 (“Temporary Construction Easement”). The Temporary Construct Easement shall expire and this Project Agreement shall cease after the construction contemplated on Exhibit 4 is completed and accepted by the City (“Project Term”). Northwestern agrees to pay the City a temporary construction easement fee of $14,510.50 (Fourteen Thousand Five Hundred Ten and 50/100 Dollars) prior to easement issuance. 2. Grant of Lease. Subject to the terms of this Project Agreement, City will grant to Northwestern, its invitees, employees, agents, contractors and subcontractors, a revocable lease for access over, upon, through, and across the Fire Lane Path Lease Area for the purposes of operating and maintaining a paved path for pedestrians, bicyclists, and emergency vehicles and associated lighting, utility infrastructure, and landscaping and signage work hereafter referred to as the “Fire Lane Improvements” associated with the Fire Lane Path on City Property, and for no other purposes. For avoidance of doubt, Northwestern will operate and maintain the Fire Lane Path on City Property, but the City will operate and maintain the sidewalk Northwestern will build connecting the City’s existing pedestrian path located on the Clark Street Beach Property to the Fire Lane Path. The Fire Lane Path Area Lease is attached as Exhibit 5. 3. Fire Lane Improvement Construction. Northwestern shall adhere to all requirements and specifications for the construction occurring on City Property as provided in the Site and Construction Plan, attached as Exhibit A-4 (“Site and Construction Plan”). The City and Northwestern agree that the Fire Lane Improvements shall be at the sole cost and expense of Northwestern, including any and all permit fees for the construction and the survey for the project and the Fire Lane Path Lease Area. Northwestern shall comply with all local (including, but not limited to all zoning and tree ordinances), state and federal regulations during the Project Term for the Fire Lane Improvements and obtain all necessary permits for construction. The City shall have the express right to inspect the Fire Lane Path Area during the period of construction and throughout the term of the lease and shall send notice three business days prior to said inspection. 4. Term of Lease. The Fire Lane Path Area Lease granted hereunder shall commence upon the date of this Project Agreement and shall continue for an initial term of twenty-five (25) years, unless sooner revoked or terminated as provided herein (the “Lease Term”). Five years prior to the expiration of the Lease Term, the parties shall conduct an inspection of the Fire Lane Path Area to determine the necessary maintenance and repair work to be performed by Northwestern and the time frame for completion of said work. After the initial Prior to the expiration of the Lease Term, the lease shall automatically renew for an additional the parties shall have the ability to negotiate the renewal of the lease agreement for an additional twenty-five year period 299 of 635 3 by mutual written agreement of the parties (the “First Renewal”). , unless Northwestern provides written notice no later than 120 days prior to expiration of the initial term that Northwestern is not renewing the lease. In the event that the initial term is renewed, then after the expiration of the initial term and additional term combined, the lease shall automatically renew for an additional twenty-five year period, unless Northwestern provides notice no later than 120 days prior to expiration of the additional term that Northwestern is not renewing the lease. Thereafter Prior to the expiration of the First Renewal, the term of the lease shall be extended solely by mutual written agreement of the parties for an additional twenty-five year period (the “Second Renewal”). 5. Purpose of Lease. Northwestern shall have access to the Fire Lane Path Lease Area to maintain and operate the Fire Lane Path as described in and in accordance with the Construction and Site Plan. 6. Landscaping. (a) Attached as Exhibit A-(a) Attached as Exhibit A-5 is Northwestern’s Fire Lane Path Area Landscaping Plan, prepared in consultation with the City’s Arborist. Northwestern acknowledges and agrees to strictly follow the attached Landscaping Plan its construction and maintain the plantings throughout the Lease Term. (b) During the construction of the Fire Lane Improvements, 275 trees will be removed. The City Manager’s designee, the City Arborist, has determined that replacing the trees at the full replacement value specified in City Code Section 7-8-8- 7(G)(1), that the result of the replacement would be an unreasonable overcrowding of trees upon the fire lane, which this agreement is directed to create. In lieu of replacement of the aforementioned trees within the Fire Lane Path Area, Northwestern shall pay a fee to the City of One Hundred Seventy-Three Thousand Eight Hundred Fifty and no/100 Dollars ($173,850.00), based on the fee schedule established in 7-8-8- 7(G)(2). Northwestern shall disburse payment to the City within thirty (30) days of execution of this Project Agreement. 76. Environmental. Northwestern shall comply with all Environmental Laws (hereinafter defined) and shall not cause or permit any Hazardous Substances (hereinafter defined) to be brought, kept or stored on the Property, and shall not engage in or permit any other person or entity to engage in any activity, operation or business on the Property that involves the generation, manufacture, refining, transportation, treatment, storage, handling or disposal of Hazardous Substances. In the event that any work performed by or on behalf of Northwestern on or to the Property exposes, uncovers or results in the presence of Hazardous Substances on the Property (including presence in soils excavated in conjunction with the Project), Northwestern, at its sole cost and expense, shall be responsible for the remediation of such Hazardous Substances in accordance with Environmental Laws, except to the extent caused by City. As used in this Project Agreement, “Hazardous Substances” means all hazardous or toxic materials, substances, pollutants, contaminants, or wastes currently 300 of 635 4 identified as a hazardous substance or waste in the Comprehensive Environmental Response, Compensation and Liability Act of 1980 (“CERCLA”), as amended, the Superfund Amendments and Reauthorization Act (“SARA”), the Resource Conservation and Recovery Act (“RCRA”), or any other federal, state or local legislation or ordinances applicable to the Property. As used in this Project Agreement, “Environmental Laws” means all federal, state and local environmental laws, rules, statutes, directives, binding written interpretations, binding written policies, ordinances and regulations issued by any governmental authority and in effect on or after the date of this Project Agreement with respect to or that otherwise pertain to or affect the Property, or any portion of the Property, the use, ownership, occupancy or operation of the Property, or any portion of the Property, or any owner of the Property, and as same have been amended, modified, or supplemented from time to time, including but not limited to CERCLA, the Hazardous Substances Transportation Act (49 U.S.C. § 1802 et seq.), RCRA, the Water Pollution Control Act (33 U.S.C. § 1251 et seq.), the Safe Drinking Water Act (42 U.S.C. § 300f et seq.), the Clean Air Act (42 U.S.C. § 7401 et seq.), the Solid Waste Disposal Act (42 U.S.C. § 6901 et seq.), the Toxic Substances Control Act (15 U.S.C. § 2601 et seq.), the Emergency Planning and Community Right-to-Know Act of 1986 (42 U.S.C. § 11001 et seq.), the Radon and Indoor Air Quality Research Act (42 U.S.C. § 7401 note, et seq.), SARA, comparable state and local laws, and any and all rules and regulations that are effective as of the date of this Project Agreement, or become effective after the date of this Project Agreement under any and all of the aforementioned laws. 87. Covenants and Conditions. Northwestern covenants, warrants and agrees that with respect to the activities contemplated under this Project Agreement that: (i) no waste or damage shall be committed upon or to the Property; (ii) the Property shall be used for only the purposes set forth herein; (iii) the Property shall not be used for any unlawful purpose and no violations of Laws (hereinafter defined) or duly constituted authority shall be committed thereon; (iv) Northwestern shall keep the Property in a clean and sanitary condition; (v) Northwestern shall not do or permit to be done anything upon the Property that may subject City to any liability for injury or damage to person or property, or result in a violation of any Laws and (vi) the work performed on or to the Property pursuant to this Project Agreement or the Construction and Site Plan shall not adversely affect the City’s ability to use the Property, except as previously agreed to by the City and reflected in plan descriptions as previously represented to the City. 98. Revocable Lease. Northwestern hereby expressly acknowledges that this is a revocable lease which can be terminated or revoked by the City as hereinafter provided. 109. Surrender. Except for alterations and changes to the Property expressly permitted by this Agreement, Northwestern shall, at the expiration of the term of the lease or upon the earlier termination hereof, yield the Property to Owner in substantially the same condition as of the date of this Project Agreement. Notwithstanding the foregoing, where the City has notified within 90 days of termination of the lease that the City wishes Northwestern to relinquish the Property with any and all improvements, 301 of 635 5 including the Fire Lane Path, to the City, Northwestern shall so relinquish any and all improvements on the Property to the City. 1110. Insurance and Indemnification. Northwestern shall procure and maintain (or shall cause the Northwestern’s DBO Contractor to procure and maintain, naming Northwestern and any other Persons required to be so named hereunder as additional insured) for the duration of the Project Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the Work by Northwestern, its agents, subcontractors, representatives and employees. Insurance, together with endorsements as required by this section shall be of the type, in the amounts and subject to all provisions in this section. Northwestern acknowledges and agrees that if it fails to comply with all requirements of this Section 9, the City may void the Agreement. Northwestern must give to the City Certificates of Insurance identifying City to be an Additional Insured for all Work done pursuant to this Project Agreement before City staff recommends award of the contract to City Council. Any limitations or modifications on the Certificate(s) of Insurance issued to the City in compliance with this Section that conflict with the provisions of this section shall have no force and effect. After award of the Contract to Northwestern, Northwestern shall give City a certified copy(ies) of the insurance policy(ies) and all riders to such policy(ies) evidencing the amounts set forth in this section, and copies of the Additional Insured endorsement to such policy(ies) which name City as an Additional Insured for all Work done pursuant to this Project Agreement before Contractor does any Work pursuant to this Agreement. Northwestern’s certificate of insurance shall contain a provision that the coverage afforded under the policy(s) will not be canceled or reduced without sixty (60) days prior written notice (hand delivered or registered mail) to City. Northwestern shall promptly forward new certificate(s) of insurance evidencing the coverage(s) required herein upon annual renewal of the subject policies. 1110.1.1 The policies and the Additional Insured endorsement must be delivered to the City within two (2) weeks of the request. All insurance policies shall be written with insurance companies licensed or authorized to do business in the State of Illinois and having a rating of not less than A-XIII or better as published within the prior twelve months, or if none, the most recent edition of Best’s Key Rating Guide, Property- Casualty Edition. Any deductibles or self-insured retentions must be declared to and approved by City. 1110.1.2 Commercial general liability coverage at least as broad as Insurance Services Office Commercial General Liability occurrence coverage (“occurrence” form CG0001, Ed. 11/88) with a limit of not less than $5,000,000 per occurrence. If the insurance includes a general aggregate limit, that limit shall apply separately to this Project Agreement or it shall be at least twice the required per occurrence limit. Deductibles shall be commensurate with industry practice. 302 of 635 6 Northwestern understands that the acceptance of Certificates of Insurance, policies, and any other documents by the City in no way releases the Contractor and its subcontractors from the requirements set forth herein. 1110.1.3 Northwestern’s insurance and any insurance provided in compliance with these specifications shall be primary with respect to any insurance or self-insurance programs covering the City, its City Council and any officer, agent or employee of City. Northwestern expressly agrees to waive its rights, benefits and entitlements under the “Other Insurance” clause of its commercial general liability insurance policy with respect to the City. In the event Northwestern fails to purchase or procure insurance as required above, the parties expressly agree that Northwestern shall be in default under this Agreement, and that the City may recover all losses, attorney’s fees and costs expended in pursuing a remedy, or reimbursement, at law or in equity, against Northwestern. 1110.1.4 All liability coverage shall name the City, its City Council and every officer, agent and employee of the City as an additional insured. 1110.1.5 Where available, the insurer shall agree to waive all rights of subrogation against the City, its City Council and every officer, agent and employee of City. In the event any insurance required to be maintained herein becomes unavailable or is not available on commercially reasonable terms, Northwestern shall maintain or shall cause to be maintained the best that is available on commercially reasonable terms as agreed to by the City in writing. 1110.2 Indemnity Northwestern shall defend, indemnify and hold harmless City and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including without limitation costs, and fee s, including attorney’s fees, judgments or settlements, resulting from or arising out of any negligent or willful act or omission on the part of the Northwestern or Northwestern’s subcontractors, employees, agents or subcontractors during the performance of this Agreement. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall survive completion, expiration, or termination of this Project Agreement. Northwestern agrees to cooperate in the event any litigation is brought against the City by any party seeking to enjoin, restrain, or stop the Work contemplated by this Agreement, specifically included but not limited to, Work which a prospective Plaintiff 303 of 635 7 alleges violates the City’s ordinance relating to Trees and Shrubs (Title 7, Chapter 8, Sections 7-8-1 through 7-8-13). Northwestern shall defend, indemnify, and hold harmless City and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including without limitation costs, and fees, including attorney’s fees, judgments or settlements, resulting from or arising out of any litigation related to the City’s ordinance relating to Trees and Shrubs (Title 7, Chapter 8, Sections 7-8-1 through 7-8-13). Nothing contained herein shall be construed as prohibiting City, or its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them. Northwestern shall be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to City and employees and agents, including without limitation the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq. At the City Corporation Counsel’s option, Northwestern must defend all suits brought upon all such Losses and must pay all costs and expenses incidental to them, but the City has the right, at its option, to participate, at its own cost, in the defense of any suit, without relieving Northwestern of any of its obligations under this Project Agreement. Any settlement of any claim or suit related to activities conducted under this Project by Northwestern must be made only with the prior written consent of the City Corporation Counsel, if the settlement requires any action on the part of the City. To the greatest extent permissible by law, Northwestern waives any limits to the amount of its obligations to indemnify, defend, or contribute to any sums due under any Losses, including any claim by any employee of Northwestern that may be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision, including without limitation, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any limitations it may have on its liability under the Illinois Workers Compensation Act, the Illinois Pension Code or any other statute. Northwestern is responsible for any losses and costs to repair or remedy work performed under this Project Agreement resulting from or arising out of any act or omission, neglect, or misconduct in the performance of its Work or its subcontractors’ work. Acceptance of the work by City will not relieve Northwestern of the responsibility for subsequent correction of any such error, omissions and/or negligent acts or of its liability for loss or damage resulting therefrom. All provisions of this section shall survive completion, expiration, or termination of this Agreement. 304 of 635 8 1211. Compliance with Laws. Northwestern, at its cost and expense, shall be responsible for obtaining any and all permits, leases and other governmental approvals, leases, consents and authorizations which may be required for the use of the Property and exercise of its rights pursuant to this Project Agreement. Northwestern shall at all times comply with all applicable legal or governmental statutes, laws, codes, orders, requirements, regulations, ordinances and rules (collectively, “Laws”). 1312. Default. It shall be considered a “Default” under this Project Agreement if Northwestern fails to substantially comply with any provision of this Project Agreement and does not cure such failure within 30 days after notice, except where the default cannot reasonably be cured in 30 days, in which case if Northwestern has begun and continues efforts to remedy the default as soon as practicable, then such additional time shall be given to remedy the default. In the event of a Default, the City may terminate this Project Agreement by written notice to Northwestern. Such termination right shall be in addition to all rights and remedies available to the City at law or in equity. 1413. Third Party Beneficiaries; No Effect on Other Rights of the Parties. This Project Agreement is not intended to and in no way confers any rights upon third parties. This Project Agreement is not intended to and in no way confers any rights of access or use by the Parties, or any other third party, to either Party’s property except as specifically described herein. 1514. Attorneys’ Fees, Jurisdiction for Disputes, and Governing Law. Should a party incur costs, charges and expenses, including court costs and attorneys’ fees, to enforce rights or obligations under this Project Agreement, then such costs, charges, and expenses shall be recoverable from the other party. This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Illinois, excluding its choice of law rules. In the event of a dispute hereunder, the parties agree to submit to the exclusive jurisdiction of the state courts of, and federal courts sitting in, Cook County, Illinois. 1615. Notices. Any notice, demand, request or other communication which any party may desire or may be required to give to any other party hereunder shall be given in writing at the addresses set forth below by any of the following means: (a) personal service; (b) electronic communication, by facsimile together with confirmation of transmission; (c) overnight courier; or (d) registered or certified United States mail, postage prepaid, return receipt requested. If to Grantee: Northwestern University Attn: Senior VP for Business & Finance 633 Clark Street Evanston, Illinois 60208 With a copy to: Northwestern University Attn: Office of General Counsel 633 Clark Street Evanston, Illinois 60208 305 of 635 9 If to the Grantor: City of Evanston Attn: City Manager 2100 Ridge Avenue Evanston, Illinois 60201 With a copy to: City of Evanston Law Department Attn: Corporation Counsel 2100 Ridge Avenue Evanston, IL 60201 1716. Entire Agreement. This Project Agreement shall constitute the entire contract between the parties and shall supersede any and all prior agreements between the parties hereto with respect to the granting use of the Property to Northwestern. No modification, waiver or amendment of this Lease Agreement or any provision hereof shall be valid unless the same is in writing, and signed by both parties hereto. 1817. Counterparts. This Project Agreement may be executed in any one or more counterparts, each of which shall be deemed an original and all of which when taken together shall constitute one Project Agreement. [SIGNATURES FOLLOW ON NEXT PAGE] 306 of 635 10 IN WITNESS WHEREOF, the parties hereto have executed this Project Agreement as of the day and year first above written. NORTHWESTERN: CITY: NORTHWESTERN UNIVERSITY, an CITY OF EVANSTON, a municipal Illinois corporation corporation in the State of Illinois By: By: Name: Name: Title: Title: 307 of 635 EXHIBIT A-1 Construction Temporary Easement Area 308 of 635 309 of 635 EXHIBIT A-2 Fire Lane Path Lease Area 310 of 635 311 of 635 EXHIBIT A-3 Temporary Construction Easement THIS INSTRUMENT HAS BEEN PREPARED BY AND SHOULD BE RETURNED AFTER RECORDING TO: City of Evanston Law Department 2100 Ridge Avenue Chicago, IL 60201 THIS TEMPORARY CONSTRUCTION EASEMENT AGREEMENT (the “Agreement”) is made and entered into this day of _______, 2012, by and among the City of Evanston, Cook County, Illinois, an Illinois municipal corporation (“Grantor”) and Northwestern University (“Grantee”); the Grantor and Grantee shall be referred to herein collectively as the “Parties”: WITNESSTH: 1. The Grantor, in consideration of the sum of Fourteen Thousand Five Hundred Ten and 50/100 Dollars ($14, 510.50) One Dollar ($1.00), the receipt of which is hereby acknowledged, does hereby give, grant and convey unto the Grantee, its successors and assigns, a temporary easement for the use of the property of the Grantor, situated in the City of Evanston, County of Cook, Illinois, and more particularly described on Exhibit “1” attached hereto (the “Subject Property”) and made a part hereof. 2. Together with the right of the Grantee, its successors and assigns, to go on said temporary easement with necessary labor, equipment, vehicles and material at any and all times for the purposes of facilitating the construction of a fire lane on Grantor’s property (“Fire Lane Improvements”) and in connection with the construction of the Northwestern Visitor Center and Parking Garage and Sailing Center for doing anything necessary, useful or convenient for the enjoyment of the easement herein granted. Grantor hereby grants and conveys to Grantee and Grantee's contractors, subcontractors, agents, employees and representatives, a non-exclusive temporary construction easement (“Temporary Construction Easement”) to enter in, upon, under and across that portion of the Subject Property for the construction of the Fire Lane Improvements. All costs and expenses related to the construction of the Fire Lane Improvements shall be the sole responsibility of Grantee. 3. The Temporary Construction Easement shall terminate on the date Grantee completes construction of the Fire Lane Improvements. This space reserved for Recorder’s use only. 312 of 635 4. Notwithstanding the terms stated in the project agreement between the parties (the “Project Agreement”) which governs the demolition and construction of the Fire Lane Improvements, said Temporary Construction Easement shall include the right and obligation to grade, fill, topsoil and seed for purposes of stabilizing the soil, preventing erosion, and restoring the Subject Property to its condition that existed prior to the Grantee’s entry. TO HAVE AND TO HOLD the above granted Temporary Construction Easement unto the Grantee, its successors and assigns, during the project providing for the construction of the subject fire lane. And the Parties hereby covenant as follows: 1. That the Grantor is lawfully seized of the Subject Property upon which said Temporary Construction Easement is granted, and has good and marketable title to the Subject Property, and the Grantor therefore has good and lawful right to convey the Temporary Construction Easement reference herein. 2. That the said easement is free and clear from encumbrances of record, which would interfere with the intended use by Grantee. 3. That the Grantee shall quietly enjoy its rights in and to the said easement without disturbance and interference by the Grantor. 4. That the Grantor herein reserves the right to cross the easement herein described for ingress and egress to and from the remainder of the Grantor’s property. 5. That the Grantor does hereby expressly permit entry by the Grantee for any purpose hereof upon said easement without furnishing notice of said entry to Grantor. 6. That, notwithstanding the language of Paragraph 5 above, the Grantee agrees that it shall cause minimal intrusion to the Grantor in the Grantor’s enjoyment of the use of the remainder of the Subject Property. The Grantor also agrees that if any disturbance or damage is caused to the Subject Property as a result of the Grantee’s exercise of the rights and privileges afforded to it under this instrument, the Grantee shall restore the affected area as near as practicable to its original condition. 7. That the Grantor agrees, acknowledges and affirms that the temporary easement hereunder granted shall be binding upon its successors and assigns. 313 of 635 IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates set forth below their respective signatures, to be effective as of the first written above. GRANTOR: CITY OF EVANSTON, an Illinois municipal corporation By: Name:________________________ Its:___________________________ GRANTEE: NORTHWESTERN UNIVERSITY By: __________________________ Name:__________________________ Its: __________________________ 314 of 635 STATE OF ILLINOIS ) ) SS. COUNTY OF COOK ) I, , a Notary Public in and for said County, in the State aforesaid, do hereby certify that Wally Bobkiewicz, who is personally known to me to be the City Manager of the City of Evanston, Illinois, a municipal corporation, and the same person whose name is subscribed to the foregoing instrument, appeared before me this day in person and acknowledged that she signed and delivered the said instrument as such City Manager and as her free and voluntary act and as the act and deed of the City of Evanston, for the uses and purposes therein set forth. GIVEN under my hand and Notarial Seal this day of , 2012. Notary Public (Type or Print Name) My Commission Expires: STATE OF ILLINOIS ) ) SS. COUNTY OF COOK ) I, , a Notary Public in and for said County, in the State aforesaid, do hereby certify that __________________, who is personally known to me to be the ________________of Northwestern University , an Illinois not-for-profit corporation, and the same person whose name is subscribed to the foregoing instrument, appeared before me this day in person and acknowledged that he/she signed and delivered the said instrument as such _______ and as his/her free and voluntary act and as the act and deed of such corporation, for the uses and purposes therein set forth. GIVEN under my hand and Notarial Seal this day of , 2012. Notary Public (Type or Print Name) My Commission Expires 315 of 635 EXHIBIT 1 Legal Description of the Easement Property A TRACT OF LAND IN THE WEST HALF OF THE NORTHEAST QUARTER OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN VILLAGE (NOW CITY) OF EVANSTON, DESCRIBED AS FOLLOWS: COMMENCING AT A POINT ON THE NORTH LINE OF SHERIDAN ROAD, SAID POINT BEING AT THE INTERSECTION OF THE NORTH LINE OF SHERIDAN ROAD AND THE NORTHERLY EXTENSION OF THE EAST LINE OF HINMAN AVENUE; THENCE SOUTHEASTERLY ALONG THE NORTH LINE OF SHERIDAN ROAD ON AN ASSUMED BEARING OF SOUTH 71 DEGREES 08 MINUTES 25 SECONDS EAST A DISTANCE OF 300.57 FEET TO A POINT OF BEGINNING; THENCE CONTINUING SOUTHEASTERLY ALONG THE EXTENSION OF THE LAST DESCRIBED LINE A DISTANCE OF 390.56 FEET TO A POINT; THENCE SOUTHWESTERLY ALONG THE ARC OF A CURVE CONVEX TO THE SOUTH, WITH A RADIUS OF 162.50 FEET, A CHORD BEARING OF SOUTH 80 DEGREES 04 MINUTES 29 SECONDS WEST AND A CHORD LENGTH OF 202.65 FEET, A DISTANCE OF 218.81 FEET TO A POINT OF TANGENCY; THENCE NORTHWESTERLY ALONG A LINE HAVING A BEARING OF NORTH 61 DEGREES 21 MINUTES 00 SECONDS WEST A DISTANCE OF 30.17 FEET TO A POINT; THENCE SOUTHWESTERLY ALONG A LINE HAVING A BEARING OF SOUTH 72 DEGREES 37 MINUTES 19 SECONDS WEST A DISTANCE OF 32.47 FEET TO A POINT; THENCE SOUTHWESTERLY ALONG A LINE HAVING A BEARING OF SOUTH 27 DEGREES 22 MINUTES 42 SECONDS WEST A DISTANCE OF 16.27 FEET TO A POINT; THENCE NORTHWESTERLY ALONG A LINE HAVING A BEARING OF NORTH 87 DEGREES 16 MINUTES 32 SECONDS WEST A DISTANCE OF 5.23 FEET TO A POINT; THENCE NORTHEASTERLY ALONG A LINE HAVING A BEARING OF NORTH 01 DEGREES 21 MINUTES 25 SECONDS EAST A DISTANCE OF 42.43 FEET TO A POINT; THENCE NORTHWESTERLY ALONG A LINE HAVING A BEARING OF NORTH 87 DEGREES 18 MINUTES 52 SECONDS WEST A DISTANCE OF 11.47 FEET TO A POINT; THENCE NORTHWESTERLY ALONG A LINE HAVING A BEARING OF NORTH 47 DEGREES 23 MINUTES 54 SECONDS WEST A DISTANCE OF 38.02 FEET TO A POINT; THENCE NORTHWESTERLY ALONG A LINE HAVING A BEARING OF NORTH 69 DEGREES 27 MINUTES 46 SECONDS WEST A DISTANCE OF 27.80 FEET TO A POINT; THENCE NORTHEASTERLY ALONG A LINE HAVING A BEARING OF NORTH 52 DEGREES 55 MINUTES 46 SECONDS EAST A DISTANCE OF 11.84 FEET TO A POINT; THENCE NORTHEASTERLY ALONG A LINE HAVING A BEARING OF NORTH 58 DEGREES 28 MINUTES 08 SECONDS EAST A DISTANCE OF 33.65 FEET TO A POINT; THENCE NORTHEASTERLY ALONG A LINE HAVING A BEARING OF NORTH 60 DEGREES 57 MINUTES 31 SECONDS EAST A DISTANCE OF 21.10 FEET TO A POINT; THENCE NORTHWESTERLY ALONG A LINE HAVING A BEARING OF NORTH 70 DEGREES 43 MINUTES 38 SECONDS WEST A DISTANCE OF 54.64 FEET TO A POINT; THENCE SOUTHWESTERLY ALONG A LINE HAVING A BEARING OF SOUTH 65 DEGREES 54 MINUTES 07 SECONDS WEST A 316 of 635 DISTANCE OF 49.12 FEET TO A POINT; THENCE NORTHWESTERLY ALONG A LINE HAVING A BEARING OF NORTH 71 DEGREES 00 MINUTES 32 SECONDS WEST A DISTANCE OF 15.00 FEET TO A POINT; THENCE NORTHEASTERLY A DISTANCE OF 57.45 FEET TO THE POINT OF BEGINNING, ALL IN COOK COUNTY, ILLINOIS. 317 of 635 EXHIBIT A-4 Site and Construction Plan 318 of 635 C01-07 UTL08187.dgn 10/5/2012 1:36:17 PM 319 of 635 EXHIBIT A-5 LANDSCAPING PLAN 320 of 635 BOAT HOUSE A A A A A A A A A B B B B B B B B C D D D D E E E X X R S S S E F F F F G G G G K K L M M M L K G G H N H O (typ.) T (typ.) V (typ.) W (typ.) P (typ.) E B Lawn Lawn Beach Access (To Be Determine w/Foot Traffic) Restoration Limit At East Edge Of Campus Drive To Lake Michigan GENERAL LANDSCAPE NOTES Visitor Center Landscape Plan Northwestern University PLANT LIST BY AREA (Also see notes for Detail) B C D E F G A X Z Y Y Y Z Y Z S T V W H J J K K L M N O P Lawn 25% plugs - Eupatorium Maculatum 75% Seed Mix: (Eupatorium purpureum, Phlox divaricata, Monarda fistula, andropogon gerardii) Miscanthus sinensis ‘Gracillimus’ - 18” oc. - 1 gal. plants Schzachyrium scoparium ‘The Blues’ - 15” oc. - 1 gal. plants Helictotrichon Sempervirens ‘Saphirsprudel’ - 18” oc. - 1 gal. plants 50% plugs - Panicum virgatum 50% Seed Mix: (Panicum virgatum) 50% plugs - Sorghastrum nutans 50% Seed Mix: (Sorgastrum Nutans) 50% plugs - Aster novae-angliae, Allium cernuum, Echinacea pallida, Phlox pillosa) 50% Seed Mix: (Aster novae-angliae, Phlox pillosa) 100% plugs - Schizachyrium scoparium over-seed with Schzachyrium scoparium 25% plugs - Schizachyrium scoparium 75% Seed Mix: (Schzachyrium scoparium) 50% plugs - Sporobolus heterolepis 50% Seed Mix: (Sporobolus hererolepis, Lastris pycnostachya, Lyatris spicata, Liatres aspera) 50% plugs - Ratiibida pinnata, Rudbeckia subtomentosa, Coreopsis lancelata, coreopsis palmata, Heliopsis helianthodies 50% seed mix - Helenium autumnale, Asclepias tuuberosa 50% plugs - Aster azureus, Allium cernuum, Ruellia humilis 50% seed mix - Allium cernuum Schzachyrium scoparium 50% plugs - Ratiibida pinnata, Asclepias tuberosa, 50% seed mix - Ratibida pinnata, Asclepias tuuberosa, Echinacea purpurea 20% plugs - Ammophila breviligulata 80% seed mix - Ammophia brvuligulata, schzachyrium scorparium) Rosa Rugosa - 5’ oc. overseed area with phlox pillosa Juniperis communis- 5’ oc. overseed area with sporobolus heteroleppsis Viburnum Prunifolium - 5 @ 6’ Cercis canadensis - 3 @ 7;8’ Viburnum cassinoides - 25 @ 36” Cornus sericea ‘Cardinal’ - 50 @ 30” Quercus Bicolor - 3 @ 3” cal. Quercus Macrocarpa - 3 @ 3” cal. BUILDING VIEW-SHEDR Protect City of Evanston Property South of Dotted Red Line-(Per Municiple Code)- During Fire Lane and Path Installation. Restore Areas Between Red Line and New Path Construction as needed and suggested above. Final Plant Count and Detail Restoration To Be Determined In Field with Owner Rep. and City of Evanston at Project Completion. 1.) All Landscape Specications to follow NU Standards 2.) All lawn to be hydro-seeded unless specied otherwise after construction 3.) Final plant counts to be veried at project completion in the eld 4.) All Prairie seed planting to be either hydroseeded and/or covered with hydroseed mulch (especially in areas in between other plants) 5.) Contractor reponsible for invasive weed removal at each are after one-year with overseeding and plant plug replacement as-needed 6.) After Project Completion - Re-evaluate landscape restoration plan for changes and or additions 7.) After Project Completion - Assess soil and compaction. In general east face of building SW and NE corner of building will require soil amendments. Most other areas will need the soil sifted from all constuction debris with little to no amendments. 8.) All plant material locations to be marked and approved by NU prior to installation 9.) Assess during rst year if a temporary fence staggered to stop sand from covering newly planted plant material, install as necessary September 2012 Z 321 of 635 THIS INSTRUMENT HAS BEEN PREPARED BY AND SHOULD BE RETURNED AFTER RECORDING TO: City of Evanston Law Department 2100 Ridge Avenue Chicago, IL 60201 EXHIBIT A-65 Fire Lane Path Lease THIS LEASE (the “Lease”) is made and entered into this _________day of ___________, 2012, by and among the City of Evanston, Cook County, Illinois, an Illinois municipal corporation (“Grantor”) and Northwestern University (“Grantee”); the Grantor and Grantee shall be referred to herein collectively as the “Parties”: WITNESSTH: 1. The Grantor, in consideration of the sum of One Dollar ($1.00), the receipt of which is hereby acknowledged, does hereby give, grant and convey unto the Grantee, its successors and assigns, a lease for the use of the property of the Grantor, situated in the City of Evanston, County of Cook, Illinois, and more particularly described on Exhibit “A” attached hereto (the “Subject Property”) and made a part hereof. 2. Grantor will grant to Northwestern, its invitees, employees, agents, contractors and subcontractors, a revocable lease and easement for access over, upon, through, and across the Fire Lane Path Lease Area for the purposes of constructing and maintaining a paved path for perpetual use for pedestrians, bicyclists, and emergency vehicles and associated lighting, utility infrastructure, and landscaping and signage work hereafter referred to as the “Fire Lane Improvements”, and for doing anything necessary, useful or convenient for the enjoyment of the Lease herein granted. All costs and expenses related to the construction , maintenance, repairs, paving and pothole and crack patching of the Fire Lane Improvements shall be the sole responsibility of Grantee. In exchange for Grantee paying for the costs of construction, future maintenance, repairs, paving and pothole and crack patching of the Fire Lane Improvements and providing the bicycle and pedestrian path, the Grantor shall waive its This space reserved for Recorder’s use only. This space reserved for Recorder’s use only. 322 of 635 permanent easement fee, but not any fees related to City of Evanston permitting and construction, and will assess the aforementioned nominal rental fee ($1.00) during the term of the Lease. 3. The Fire Lane Path Area Lease granted hereunder shall commence upon the date of this Project Agreement and shall continue for an initial term of twenty-five (25) years, unless sooner revoked or terminated a s provided herein (the “Lease Term”). Five (5) years prior to the expiration of the Lease Term, the parties shall conduct an inspection of the Fire Lane Path Area to determine the necessary maintenance and repair work to be performed by Grantee and the time frame for completion of said work, which does not absolve Grantee of its ongoing maintenance and repair responsibility to the Fire Lane Path Area. Prior to the expiration of the Lease Term, the parties shall have the ability to negotiate the renewal of the lease agreement for an additional twenty-five year period by mutual written agreement of the parties (the “First Renewal”). Prior to the expiration of the First Renewal, the term of the lease shall be extended solely by mutual written agreement of the parties for an additional twenty-five year period (the “Second Renewal”). The lease granted hereunder shall commence upon the date set forth above in this Lease and shall continue for an initial term of twenty-five (25) years, unless sooner revoked or terminated as provided herein (the “Lease Term”). After the initial term, the lease shall automatically renew for an additional twenty-five year period, unless Grantee provides written notice no later than 120 days prior to expiration of the initial term that Grantee is not renewing the lease. In the event that the initial term is renewed, then after the expiration of the initial term and additional term combined, the lease shall automatically renew for an additional twenty-five year period, unless Northwestern provides notice no later than 120 days prior to expiration of the additional term that Grantee is not renewing the lease. Thereafter, the term of the lease shall be extended solely by mutual written agreement of the parties. TO HAVE AND TO HOLD the above granted Lease unto the Grantee, its successors and assigns, during the project providing for the construction of the subject fire lane. And the Parties hereby covenant as follows: 1. That the Grantor is lawfully seized of the Subject Property upon which said Lease is granted, and has good and marketable title to the Subject Property, and the Grantor therefore has good and lawful right to convey the Lease reference herein. 2. That the said Lease is free and clear from encumbrances of record, which would interfere with the intended use by Grantee. 3. That the Grantee shall quietly enjoy its rights in and to the said Lease without disturbance and interference by the Grantor. 323 of 635 4. That the Grantor herein reserves the right to cross the Subject Property herein described for ingress and egress to and from the remainder of the Grantor’s property. 5. That the Grantor does hereby expressly permit entry by the Grantee for any purpose hereof upon said Lease without furnishing notice of said entry to Grantor. 6. That, notwithstanding the language of Paragraph 5 above, the Grantee agrees that it shall cause minimal intrusion to the Grantor in the Grantor’s enjoyment of the use of the remainder of the Subject Property. The Grantor also agrees that if any disturbance or damage is caused to the Subject Property as a result of the Grantee’s exercise of the rights and privileges afforded to it under this instrument, the Grantee shall restore the affected area as near as practicable to its original condition. 7. Grantee hereby expressly acknowledges that this is a revocable lease which can be terminated or revoked by the Grantor as hereinafter provided. 8. Grantee, at its sole cost and expense, shall perform all routine maintenance, repairs, and necessary capital expenditures to the Fire Lane Improvements and the Subject Property for the Term of the Lease. Grantor shall have the express right to inspect the Fire Lane Path Area throughout the term of this Lease and shall send notice of inspection three business days prior to said inspection. Grantor shall send notice of necessary repairs, patching and paving to the Fire Lane Improvements and the surrounding landscaping and Grantee shall accommodate all reasonable requests and the Grantee cannot withhold its consent to practical maintenance and repair requests submitted by the Grantor. The Grantor shall have no obligations with respect to the maintenance, repair or capital expenditures of the Subject Property and the Fire Lane Improvements. Grantee warrants that it will also maintain any and all trees, shrubs or other plantings within the Subject Property area. Grantee shall hold the Grantor harmless against any and all claims arising out of or related to this Lease and any claims of personal injury RELATED TO THE ACTIVITIES OF GRANTEE UNDER THIS LEASE by third parties, except to the extent such claims are alleged to be caused by Grantor’s gross negligence or willful misconduct. 9. That the Grantor agrees, acknowledges and affirms that the Lease hereunder granted shall be binding upon its successors and assigns. 10. Default. In the event of any default on the part of Grantee to faithfully keep and perform all the covenants, agreements, and undertakings herein agreed by it to be kept and performed, Grantor shall give Grantee notice in writing of such default; and if such default shall not have been rectified within thirty (30) days after receipt of such notice by Grantee (provided that such 30-day period shall be extended so long as Grantee has commenced to rectify the default within said 30-day period and diligently pursues the same to completion), all rights and privileges granted herein by Grantor to Grantee may be terminated by Grantor. 324 of 635 11. Notices. Any notice, demand, request or other communication which any party may desire or may be required to give to any other party hereunder shall be given in writing at the addresses set forth below by any of the following means: (a) personal service; (b) electronic communication, by facsimile together with confirmation of transmission; (c) overnight courier; or (d) registered or certified United States mail, postage prepaid, return receipt requested. If to Grantee: Northwestern University Attn: Senior VP for Business & Finance 633 Clark Street Evanston, Illinois 60208 With a copy to: Northwestern University Attn: Office of General Counsel 633 Clark Street Evanston, Illinois 60208 If to the Grantor: City of Evanston Attn: City Manager 2100 Ridge Avenue Evanston, Illinois 60201 With a copy to: City of Evanston Law Department Attn: Corporation Counsel 2100 Ridge Avenue Evanston, IL 60201 12. Counterparts. This Lease may be executed in counterparts, each of which shall be deemed original, but all of which, together, shall constitute one instrument. 13. Interpretation and Governing Law. This Lease shall not be construed against the party who prepared it but shall be construed as though prepared by both parties. This Agreement shall be construed, interpreted and governed by the laws of the State of Illinois, without regard to the conflict of laws rules thereof. The parties agree that jurisdiction pertaining to any dispute, claim or lawsuit pertaining to this Lease shall be limited to the state courts of Cook County, Illinois. 325 of 635 IN WITNESS WHEREOF, the Parties have executed this Lease as of the dates set forth below their respective signatures, to be effective as of the first written above. GRANTOR: GRANTEE: CITY OF EVANSTON, NORTHWESTERN UNIVERSITY, an Illinois municipal corporation an Illinois corporation By: ________________________ By: ________________________ Print: ________________________ Print: ________________________ Its: ________________________ Its: ________________________ STATE OF ILLINOIS ) ) SS. COUNTY OF COOK ) I, , a Notary Public in and for said County, in the State aforesaid, do hereby certify that Wally Bobkiewicz, who is personally known to me to be the City Manager of the City of Evanston, Illinois, a municipal corporation, and the same person whose name is subscribed to the foregoing instrument, appeared before me this day in person and acknowledged that she signed and delivered the said instrument as such City Manager and as her free and voluntary act and as the act and deed of the City of Evanston, for the uses and purposes therein set forth. GIVEN under my hand and Notarial Seal this day of , 2012. Notary Public (Type or Print Name) My Commission Expires: STATE OF ILLINOIS ) ) SS. COUNTY OF COOK ) I, , a Notary Public in and for said County, in the State aforesaid, do hereby certify that __________________, who is personally known to me to be the ________________of Northwestern University , an Illinois not-for-profit corporation, and the same person whose name is subscribed to the foregoing instrument, appeared before me this day in person and acknowledged that he/she signed and delivered the said instrument as such _______ and as his/her free and voluntary act and as the act and deed of such corporation, for the uses and purposes therein set forth. GIVEN under my hand and Notarial Seal this day of , 2012. 326 of 635 Notary Public (Type or Print Name) My Commission Expires: 327 of 635 EXHIBIT 1 Legal Description of Leased Property A TRACT OF LAND IN THE WEST HALF OF THE NORTHEAST QUARTER OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN VILLAGE (NOW CITY) OF EVANSTON, DESCRIBED AS FOLLOWS: COMMENCING AT A POINT ON THE NORTH LINE OF SHERIDAN ROAD, SAID POINT BEING AT THE INTERSECTION OF THE NORTH LINE OF SHERIDAN ROAD AND THE NORTHERLY EXTENSION OF THE EAST LINE OF HINMAN AVENUE; THENCE SOUTHEASTERLY ALONG THE NORTH LINE OF SHERIDAN ROAD ON AN ASSUMED BEARING OF SOUTH 71 DEGREES 08 MINUTES 25 SECONDS EAST A DISTANCE OF 427.13 FEET TO A POINT OF BEGINNING; THENCE CONTINUING SOUTHEASTERLY ALONG THE EXTENSION OF THE LAST DESCRIBED LINE A DISTANCE OF 253.10 FEET TO A POINT; THENCE SOUTHWESTERLY ALONG THE ARC OF A CURVE CONVEX TO THE SOUTH, WITH A RADIUS OF 152.50 FEET, A CHORD BEARING OF SOUTH 80 DEGREES 51 MINUTES 46 SECONDS WEST AND CHORD LENGTH OF THE 186.88 FEET, A DISTANCE OF 201.15 FEET TO A POINT OF TANGENCY; THENCE NORTHWESTERLY ALONG A LINE HAVING A BEARING OF NORTH 61 DEGREES 21 MINUTES 00 SECONDS WEST A DISTANCE OF 124.00 FEET TO A POINT; THENCE NORTHWESTERLY ALONG A LINE HAVING A BEARING OF NORTH 69 DEGREES 27 MINUTES 46 SECONDS WEST A DISTANCE OF 22.74 FEET TO A POINT; THENCE NORTHEASTERLY ALONG A LINE HAVING A BEARING OF NORTH 58 DEGREES 28 MINUTES 08 SECONDS EAST A DISTANCE OF 33.65 FEET TO A POINT; THENCE NORTHEASTERLY A DISTANCE OF 53.36 FEET TO A POINT OF BEGINNING, ALL IN COOK COUNTY, ILLINOIS. 328 of 635 Comments on Proposed NU Visitor Center at Clark Street Beach Evanston is located in an important position with respect to migratory birds. Some migrate in a broad front across the state at night, and those caught over the lake at sunrise congregate on the lakefront. Others migrate along the lakefront. The Evanston lakefront habitat is well used by migratory birds of over 200 species, many of them declining in numbers. An estimated 5 million birds migrate along the lakefront each spring and fall. Evanston has an important role to play in conserving these birds. Migrating birds need habitat that provides adequate cover from predators where they can feed and replenish depleted energy stores and rest before resuming their journey. The woods at Clark Street are perhaps the sole remaining dense wooded area along the Evanston lakefront, and are very well used by birds during migration. Although the tree species composition characterizes this as a degraded woods, it is still well used by birds. Below is a list of birds seen at that site. The natural dunes that have developed there are home to some interesting plant species as well, including at least one endangered species that arrived without assistance (sea rocket) and another that may have been planted (marram grass). A list of plants is attached. The loss of the woods would reduce important habitat for migrating birds, and would reduce the amount of natural dune habitat along the lakefront. In addition, during the development of the Evanston Lakefront Plan, the overwhelming public sentiment was to keep the lakefront undeveloped and natural, and this parking garage on the beach directly contradicts those wishes. We respect the University’s right to develop their property as they wish. We do understand that dune and woods on city of Evanston property are also being developed as part of the project. We were encouraged to hear at the preservation commission meeting that some thought there might be other options for the university to add parking, and hope that those would be closely examined. A mature woods (even a degraded woods) cannot be reestablished overnight. If the decision is made to develop this spot, an equal or greater acreage of dense woodland and dune could be established along the Evanston lakefront, and over time it could serve the function of the habitat that is lost. We appreciate the efforts of both Evanston and Northwestern staff in developing a plan to do this, as well as to reduce bird deaths at the visitor center by using bird-friendly glass. However, despite these good plans, we cannot help but note that the development of this large building on one of the last fragments of dune and woods along the lakefront will be a permanent loss to the biological integrity of the Evanston lakefront. Judy Pollock Director of Bird Conservation, Audubon Chicago Region 1718 Sherman Ave. #210 Evanston, IL 60201 jpollock@audubon.org 329 of 635 Birds Observed at the Clark Street (Evanston) lakefront woods and dune within the last five years Bird Species Habitat Used Local Status Conservation Status 1 Mallard beach resident 2 Semipalmated Plover beach migrant rare or declining 3 Spotted Sandpiper beach resident 4 American Woodcock trees, shrubs, dunes resident 5 Ring-billed Gull beach resident 6 Herring Gull beach resident 7 Caspian Tern beach resident 8 Mourning Dove trees, shrubs, dunes resident 9 Black-billed Cuckoo trees, shrubs, dunes migrant rare or declining 10 Ruby-throated Hummingbird trees, shrubs, dunes resident 11 American Kestrel trees, shrubs, dunes resident 12 Hairy Woodpecker trees, shrubs, dunes resident 13 Downy Woodpecker trees, shrubs, dunes resident 14 Northern Flicker trees, shrubs, dunes resident rare or declining 15 yellow-bellied sapsucker trees, shrubs, dunes migrant PIF stewardship 16 Eastern Wood-Pewee trees, shrubs, dunes resident 17 Alder Flycatcher trees, shrubs, dunes migrant PIF stewardship 18 Willow Flycatcher trees, shrubs, dunes resident Watch list; rare or declining 19 Least Flycatcher trees, shrubs, dunes migrant 20 Yellow-bellied Flycatcher trees, shrubs, dunes migrant PIF stewardship 21 Eastern Kingbird trees, shrubs, dunes resident 22 Blue Jay* trees, shrubs, dunes resident 23 European Starling* trees, shrubs, dunes resident 24 Blue-headed Vireo trees, shrubs, dunes migrant PIF stewardship 25 Philadelphia Vireo trees, shrubs, dunes migrant PIF stewardship 26 Warbling Vireo* trees, shrubs, dunes resident 27 Red-eyed vireo* trees, shrubs, dunes resident 28 Brown Thrasher trees, shrubs, dunes resident rare or declining 29 Northern Mockingbird trees, shrubs, dunes resident 30 Gray Catbird* trees, shrubs, dunes resident 31 American Robin* trees, shrubs, dunes resident 32 House Wren* trees, shrubs, dunes resident 33 Scarlet Tanager trees, shrubs, dunes resident 34 Summer Tanager trees, shrubs, dunes resident 35 Blue-gray Gnatcatcher trees, shrubs, dunes resident 36 Ruby-crowned Kinglet trees, shrubs, dunes migrant 37 Golden-crowned kinglet trees, shrubs, dunes migrant 330 of 635 38 Swainson's Thrush trees, shrubs, dunes migrant 39 Wood Thrush trees, shrubs, dunes resident Watch List; rare or declining 40 Veery trees, shrubs, dunes resident 41 Gray-cheeked Thrush trees, shrubs, dunes migrant 42 Hermit Thrush trees, shrubs, dunes migrant 43 Connecticut Warbler trees, shrubs, dunes migrant PIF stewardship 44 Mourning Warbler trees, shrubs, dunes migrant PIF stewardship 45 Northern Waterthrush trees, shrubs, dunes migrant 46 Ovenbird trees, shrubs, dunes resident 47 Orange-crowned Warbler trees, shrubs, dunes migrant 48 Nashville Warbler trees, shrubs, dunes migrant PIF stewardship 49 Tennessee Warbler trees, shrubs, dunes migrant PIF stewardship 50 Black-and-white Warbler trees, shrubs, dunes migrant 51 Yellow-rumped Warbler trees, shrubs, dunes migrant 52 Palm Warbler trees, shrubs, dunes migrant PIF stewardship 53 American Redstart trees, shrubs, dunes resident 54 Wilson's Warbler trees, shrubs, dunes migrant 55 Chestnut-sided Warbler trees, shrubs, dunes resident PIF stewardship 56 Bay-breasted Warbler trees, shrubs, dunes migrant Watch List 57 Blackpoll Warbler trees, shrubs, dunes migrant 58 Magnolia Warbler trees, shrubs, dunes migrant PIF stewardship 59 Yellow Warbler trees, shrubs, dunes resident 60 Common Yellowthroat* trees, shrubs, dunes resident 61 Canada Warbler trees, shrubs, dunes migrant Watch List; rare or declining 62 Black-throated Blue Warbler trees, shrubs, dunes migrant 63 Black-throated Green warbler trees, shrubs, dunes migrant PIF stewardship 64 Northern Cardinal* trees, shrubs, dunes resident 65 Indigo Bunting trees, shrubs, dunes resident PIF stewardship 66 Blue Grosbeak trees, shrubs, dunes resident 67 Eastern Towhee trees, shrubs, dunes resident PIF stewardship 68 Swamp Sparrow trees, shrubs, dunes resident PIF stewardship 69 White-throated Sparrow trees, shrubs, dunes migrant PIF stewardship 70 Field Sparrow trees, shrubs, dunes resident rare or declining 71 Lincoln’s Sparrow trees, shrubs, dunes migrant PIF stewardship 72 Song Sparrow* trees, shrubs, dunes resident 73 Savannah Sparrow trees, shrubs, dunes resident 74 Chipping Sparrow trees, shrubs, dunes resident 75 White-crowned Sparrow trees, shrubs, dunes migrant 76 Fox Sparrow trees, shrubs, dunes migrant PIF stewardship 77 Eastern Meadowlark trees, shrubs, dunes resident 78 Baltimore Oriole* trees, shrubs, dunes resident 79 Red-winged Blackbird* trees, shrubs, dunes resident 80 Common Grackle* trees, shrubs, dunes resident 331 of 635 *possible nester at the site Birds are identified as rare or declining by the US Fish and Wildlife Service list of Birds of Conservation Concern and as Watch List (highest concern) or Stewardship (high percent of population in single biome) by Partners in Flight 332 of 635 On Friday, July 20, 2012 a group of faculty and students (Drs. Jeremie Fant and Nyree Zerega, and students Aleks Radosavljevic and Colleen Surgit) from the Plant Biology and Conservation Program did a survey of the area indicated on this map: <http://www.bing.com/maps/?v=2&where1=Evanston%2C%20IL&q=%20Evanston% 2C%20I L&form=LMLTSN&cp=42.05034960652587~- 87.6729452013739&lvl=18.549699178738663 &sty=b&encType=1> Due to the small size of the area, we sampled the entire site as opposed to sampling along transects. The attached file lists the species we found as well as additional information that should be useful. We were unable to identify some plants to species as they were either juvenile or not in a reproductive state which would have been necessary for identification. Overall, there was a high number of exotic and invasive species, so this is not the highest quality site. However, what should be interesting from the Audubon society's perspective is 1) there is good diversity of habitat in a small area, and 2) there are a high number of "berry" species - so it's clear that birds are using the site and bringing things into the area. When attempting to replace the value of the site, a restoration/replacement should replicate the structure of the site but not necessarily the species composition. Dr. Jeremie Fant has been involved in dune restorations and he took the liberty of coming up with a list of species that might be good for a restoration (or habitat replacement). You'll find this list as the second tab on the spreadsheet. It is not a comprehensive list, but there are some useful suggestions. We would all be happy to discuss this further. Also, we are all very eager to find out how this survey information will be used and the progress of determining what will be done to replace the site. So please keep us posted. darker pink = endangered in Illnois, lighter pink = threatened 333 of 635 Current SiteNameCommon nameFamily (subfamily)FormBird attractionC ValueNative or ExoticTrue Dune speciesWooded AreaSavannah DuneOpen DuneGenusSpeciesSynonymsAbutilon SpeciesMalvaceaeForbinsects + grains Ex Abutilon SpeciesAcer negundo box elder maple Sapindaceae (Aceroideae) Treeshelter0 x AcernegundoAcer platanoides norway mapleSapindaceae (Aceroideae) TreeshelterE x AcerplatanoidesAcer saccharinum silver mapleSapindaceae (Aceroideae) Treeshelter0 N x AcersaccharinumAilanthus altissima Tree of Heaven SimaroubaceaeTreeshelterE x Ailanthus altissimaAlliaria petiolatagarlic mustardBrassicaceaeForbE x AlliariapetiolataAmmophila brevigulata Marram grassPoaceaeGrass (& allies) grains7 N xx Ammophila brevigulataArctium minusburdockAsteraceaeForbE x Arctium minusArgentina ansuneriasilverweed cinquefoil RosaceaeForb4 N x x x Argentina ansuneriaPotentilla ansuneriaAsclepias syriacaCommon milkweed Apocynaceae (Asclepiadoideae) Forbinsects0 N x x Asclepias syriacaBerberis thunbergii Japanese barberry BerberidaceaeShrubberries + shelter E x Berberis thunbergiiBromus tectorum cheatgrassPoaceaeGrass (& allies) grainsEx Bromus tectorumCakile edentulasea rocketBrassicaceaeForbinsects + grains 9 N xx CakileedentulaedentulaCeltis occidentalis Hackberry Celtidaceae Tree berries + shelter 3 N x CeltisoccidentalisChamaesyce geyeriSand matEuphorbiaceaeForbinsects + grains 5 Nx Chamaesyce geyeriCommelina communisCommelinaceaeForbE x Commelina communisConyza canadensisHorseweedAsteraceaeForb0 Nx ConyzacanadensisCycloloma atriplicifoliumwinged pigweed Amaranthaceae (Chenopodioideae) Forbgrains7 Nx Cycloloma atriplicifoliumCyperus schweinitzii Schweinitzii flatsedge CyperaceaeGrass (& allies) grains5 N xx Cyperus schweinitziiDaucus carotaQueen anne's lace ApiaceaeForbinsects + grains E x DaucuscarotaElymus canadensis Wild RyePoaceaeGrass (& allies) grains4 N x x x ElymuscanadensisElymus trachycaulus ssp. trachycaulus Slender wheatgrass PoaceaeGrass (& allies) grains8 N xx Elymustrachycaulus ssp. trachycaulus Epipactis helleborinehelleborine orchid OrchidaceaeForbE x Epipactis helleborineEquisetum arvensehorsetailEquisetaceae0 Nx Equisetum speciesErigeron annusWhite fleabane AsteraceaeForb0 N x x x Erigeron annusEupatorium altissimumBonestAsteraceaeForbinsects + grains0 NxEupatorium altissimumFraxinus quadrangulata Blue AshOleaceaeTreeshelter8 N x Fraxinus quadrangulataJuncus arcticus ssp. littoralisRushJuncaceaeGrass (& allies) grains6 N x x x Juncusarcticusssp. littoralis Juncus balticusLeymus arenarius Lyme grassPoaceaeGrass (& allies) grainsEx LeymusarenariusLonicera species Honey suckleCaprifoliaceaeShrubberries + shelter E x Lonicera speciesMalus Species crabappleRosaceaeShrubberries + shelter E x MalusSpeciesMelilotus albawhite sweet clover FabaceaeForbinsects + grains Ex x Melilotus albaMorus alba White Mulberry MoraceaeTreeberries + shelter E x MorusalbaOenothera biennisEvening primrose OnagraceaeForbinsects + grains 0 N x x x Oenothera biennisOxalis strictacommon wood sorrell OxalidaceaeForb0 N x OxalisstrictaPanicum virgatum SwitchgrassPoaceaeGrass (& allies)grains5Nx x x Panicum virgatumPoa speciesPoaPoaceaeGrass (& allies) grains?x PoaspeciesPopulus deltoides CottonwoodSalicaceaeTreeshelter2 N x x x Populus deltoidesPrunus ornamental (red) flowering cherry RosaceaeShrubshelterE x Prunusornamental (red)Prunus serotina Black CherryRosaceaeTreeberries + shelter 1 N x x PrunusserotinaPrunus virginiana choke cherryRosaceaeTreeberries + shelter 3 N x x PrunusvirginianaQuercus sp. (red oak group)Red OakFagaceaeTreeshelterN x x x Quercus redRhamnus cathartica buckthornRhamnaceaeShrubberries + shelter E x Rhamnus catharticaRhus typhinaStaghorn sumac AnacardiaceaeShrubberries1 N x x RhustyphinaRhus hirtaRibes speciesCurrantGrossulariaceaeShrubberriesN x RibesspeciesRobinia pseudoacacia black locustFabaceaeTreeshelterEx RobiniapseudoacaciaSalix interior sand bar willow SalicaceaeShrubshelter1 N x x x SalixinteriorSalix myricoides var myricoidesBayberry willowSalicaceaeTreeshelter9 Nx x x Salixmyricoides var myricoides S. glaucophylloides334 of 635 Current SiteSaponaria officinalisBouncing betCaryophyllaceaeForbinsectsE x x Saponaria officinalisSecurigera variaCrown vetchFabaceaeForbinsects + grains Ex x Securigera variaCoronilla variaSolanum dulcamarabittersweet nightshade SolancaeaeForbberriesE x Solanum dulcamaraStrophostyles helvulaFuzzy beanFabaceaeForbinsects + grains 7 N xx Strophostyles helvolaSymphyotrichum pilosumhairy asterAsteraceaeForbinsects0 N x x Symphyotrichum pilosumAster pilosusUlmus rubra (?) elm Ulmaceae Tree shelter x Ulmus rubra (?)Verbascum thapsusCommon mullein ScrophulariaceaeForbinsects + grains E x Verbascum thapsusViola sororiaCommon blue violet ViolaceaeForb3 N x ViolasororiaVitis ripariaRiverbank grape VitaceaeVineberries2 N x x x VitisripariaAverage C‐value3.2335 of 635 Ideal for RestorationNameCommon nameFormBird attractionCurrently at SiteWooded AreaSavannah DuneOpen DuneGenusSpeciesSyn.Ammophila brevigulata Marram grass Grass (& allies) grainsxx Ammophila brevigulataAndropogon scoparius little blueGraminoid grainsx Andropogon scopariusAnemone cylindrica thimbleweedForbx Anemone cylindricaArabis lyrata Forbx x Arabis lyrataArctostaphylos uva‐ursi bearberryWoody berriesx x Arctostaphylosuva‐ursiArenaria stricta Forbx x Arenaria strictaArgentina ansuneria silverweed cinquefoilForbx x x Argentina ansuneriaPotentilla ansuneriaArtemisia caudata wormwoodForbinsectsx x Artemisia caudataAsclepias syriaca Common milkweed Forbinsectsx x Asclepias syriacaAsclepias verticillata whorled milkweed Forbinsectsx Asclepias verticillataAsclepias viridiflora green milkweed Forbinsectsx Asclepias viridifloraCakile edentula edentulasea rocketForbinsects + grainsxx Cakile edentula edentulaCalamovilfa longifolia Sand Reed GrassGraminoid grainsx x Calamovilfa longifoliaCampanula rotundiflora HarebellForbx Campanula rotundifloraCarex sp. Graminoid grainsx Carex sp.Coreopsis lanceolata lance leaf coreposisForbinsectsx x Coreopsis lanceolataCyperus schweinitzii Schweinitzii flatsedgeGrass (& allies) grainsxx Cyperus schweinitziiElymus canadensis Wild RyeGrass (& allies) grainsx x x Elymus canadensisElymus trachycaulus ssp. trachycaulus Slender wheatgrassGrass (& allies) grainsxx Elymus trachycaulusssp. trachycaulusEuphorbia corollata spurge Forb insects x x Euphorbia corollataHelianthus occidentalis sunflowerForbinsectsx Helianthus occidentalisJuncus arcticus Baltic RushGrass (& allies) grainsx x x Juncus arcticusJuniperus horizontalis Creeping JuniperForbberriesx x Juniperus horizontalisKoeleria cristata June grassGraminoid grainsx Koeleria cristata Lathyrus japonicus beach peaForbgrainsx x LathyrusjaponicusLepidium virginicum Forbx Lepidium virginicumLiatris aspera button blazing starForbinsectsx Liatris asperaLithospernum caroliniense Hairy PuccoonForbgrainsx Lithospernum carolinienseOenothera biennis Evening primrose Forbinsects + grainsx x x Oenothera biennisOpuntia humifosa prickly pearForbberriesx x Opuntia humifosaOrobanche fasciculata Clustered Broom‐rapeForbx Orobanche fasciculataPanicum virgatum SwitchgrassGrass (& allies) grainsx x x Panicum virgatumPetalostemum purpureum purple prairie cloverForbx Petalostemum purpureumPinus banksiana Jack PineTreenuts + shelterx x Pinus banksianapinus strobus White PineTreenuts + shelterx x pinus strobusPolygonum tenue smartweedForbx Polygonum tenuePopulus deltoides CottonwoodTreeshelterx x x Populus deltoidesPrunus pumila Sand CherryShrubberriesx Prunus pumilaPrunus serotina Black CherryTreeberries + shelterx x Prunus serotinaPrunus virginiana choke cherryTreeberries + shelterx x Prunus virginianaQuercus red Red OakTreeshelterx x x Quercus redQuercus velutina black oakTreenuts + shelterxQuercus velutinaRhus typhina Staghorn sumac Shrubberriesx x RhustyphinaRhus hirtaRosa sp roseWoody berriesx Rosasp336 of 635 Ideal for RestorationSalix interior sand bar willowShrubshelterx x x SalixinteriorSalix myricoides var myricoidesBayberry willowTreeshelterx x x Salixmyricoides var myricoidesS. glaucophylloidesSolidago nemoralis gray goldenrod Forbx Solidago nemoralisSolidago speciosa Forbx Solidago speciosaSorghastrum nutans Indiana grassGraminoid grainsx Sorghastrum nutansStipa spartea Graminoid grainsx Stipa sparteaStrophostyles helvola Fuzzy beanForbinsects + grainsxx StrophostyleshelvolaThuja occidentalis White CedarTreenuts + shelterx x Thuja occidentalisVitis riparia Riverbank grapeVineberriesx x x VitisripariaVulpia octoflora Graminoid grainsx Vulpia octoflora337 of 635 PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, November 12, 2012 7:15 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston City Council Chambers AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN FISKE, CHAIR II. APPROVAL OF REGULAR MEETING MINUTES OF October 22, 2012 III. ITEMS FOR CONSIDERATION (P1) Approval of a First-time Application for a Sidewalk Café (SWC) for Pret A Manger (1701 Sherman Ave.) The Site Plan and Appearance Review Committee (SPAARC) and City staff recommend consideration for approval of a first-time application for a sidewalk café (SWC) permit for Pret A Manger, a Type 2 Restaurant located at 1701 Sherman Ave. For Action (P2) Ordinance 95-O-12, Amending the Special Use for a Sheltered/Skilled Care Home at 2520 Gross Point Road in the C2 Zoning District (Alden Estates) Staff recommends the adoption of proposed Ordinance 95-O-12 that was requested by Alden Estates to permit greater flexibility in the management of the 99 beds within their facility. For Introduction IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT 338 of 635 Planning & Development Committee Meeting Minutes of October 22, 2012 City Council Chambers – 7:15 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: J. Fiske, D. Holmes, A. Rainey, D. Wilson, M. Wynne STAFF PRESENT: G. Chen, C. Cox, S. Griffin, M. Klotz, D. Marino, B. Newman, PRESIDING OFFICIAL: Ald. Fiske I. DECLARATION OF QUORUM A quorum being present, Chair Fiske called the meeting to order at 7:17 p.m. II. APPROVAL OF THE OCTOBER 8, 2012 MEETING MINUTES Ald. Wynne moved approval of the minutes, seconded by Ald. Holmes. The minutes of the October 8, 2012 meeting were approved unanimously 5-0. III. ITEMS FOR CONSIDERATION (P1) Ordinance 69-O-12 Amending the Zoning Ordinance to Remove the Prohibition on Drive-Through as a Special Use on the Property Located at 2628 Gross Point Road (Chase Bank) Evanston Plan Commission and staff recommend that the City Council approve Ordinance 69-O-12 to amend the Zoning Ordinance of the Central Street Overlay District (oCSC) Subarea 6, to allow consideration of a Chase Bank drive-through as a special use only on the parcel at 2628 Gross Point Road. For Introduction Ald. Rainey moved approval, seconded by Ald. Holmes Chair Fiske called Dennis Marino, Manager of the Planning & Zoning Division, to the podium. Mr. Marino explained that Ordinance 69-O-12 amends the original ordinance to address issues of the Central St. overlay and removes the prohibition of a drive through only on one parcel at 2628 Gross Point Road. He explained further that in July, 3 parcels had been proposed and the current proposal only includes the parcel at 2628 Gross Point Road. Passing of this Ordinance will enable the applicant to proceed with an application for a special use on the site. He added that rezoning to R2 to the west of the parcel is not part of this Ordinance and is no longer under consideration. He presented a site plan of the proposed development which has been revised. He said the proposed Ordinance 69-O-12 only removes the prohibition of a drive-through. If approved, a notice of a public hearing before the Zoning Board of Appeals (ZBA) would follow, after which the ZBA would send its recommendation of the revised proposed development to City Council. DRAFT – NOT APPROVED 339 of 635 Planning & Development Committee Meeting Minutes of 10-22-12 Page 2 of 8 The last time this ordinance was before the Committee, there was a companion ordinance for introduction which was to rezone the R2 parcel to the west and that is not part of this. Instead what is being proposed for a development is a different concept that was described in the meeting materials and is shown on the screen. Ordinance 69-O-12 only refers to the removal of a prohibition of a drive-through on the site and will allow the special use process to begin. He concluded that ultimately any special use application will come back to the Planning & Development Committee with a recommendation for or against from the ZBA and would be considered in final form by the City Council. He introduced Richard Sapkin, the developer and property owner. Ald. Rainey commented for clarification that this Ordinance only pertains to removing the restriction of a drive-through on this parcel and that if the bank moves away, there could be a drive through for another business on this parcel. Chair Fiske asked the public who wished to speak to the podium. Josh Huppert of 2630 Crawford, and across the street from 2628 Gross Point Road and 2635 Crawford, said the developer has the same plan that was discussed in July and the Committee appeared clear at that time that they want the development to stay within the business district, which is the lot at 2628 Gross Point and it not use the alley or any of the residential district. In the proposed plan, the bank uses the alley for part of the bank and part of the residential district as a parking lot. They are calling it a municipal parking lot, leased to a bank but it would be a bank parking lot in a residential area. He said if the plan is not up for consideration then there is no reason to make a text amendment. He noted that prohibition on drive-throughs was part of the Central Street Master Plan, which is just a few years old and a great deal of work that went into it. If there was a prohibition of drive-throughs, there must have been a good reason, and no good reason has been presented to change it and the lot could be used without a text amendment. He said it seems dishonest and sneaky to pretend it is not a bank parking lot when it is a bank parking lot and to pretend that they’re leaving the alley, when they’re actually taking it over. He said 40 years ago there was a proposal to tear his house down and build a parking lot that would have been an accessory use to the business across the alley and City Council said no because it was in a residential district, and that is exactly what this bank is trying to do. He concluded, if this plan is approved, when he looks out his front window the entire width of everything across the street from him would be a drive-way for a bank. Chair Fiske thanked him. Megan Lutz of 2637 Crawford, next door to the residential property that is proposed to be used for the bank parking lot, said spoke against rezoning of that property for business use at the July P&D and despite this Committee’s strong recommendation that the developers return with a plan that does not cross the alley to use a residential lot, the current proposal still involves putting a parking lot on that residential property. She said because the proposed Ordinance to lift the drive-through prohibition will allow the bank to propose a plan that encroaches on the adjacent residential property, she urged the Committee to recommend denial of the request until they have an acceptable plan. She reminded the Committee that a petition with 157 signatures was submitted from neighbors who were against the original plan that had a parking lot and drive-through on the residential lot. She noted that the difference in the new plan is a technical one. It still 340 of 635 Planning & Development Committee Meeting Minutes of 10-22-12 Page 3 of 8 involves using the residential property for the parking lot but by moving the drive-through to the business district and donating the parcel to the City, it means re-zoning is not required, which also voids the neighbors’ petition for re-zoning that required super- majority to approve. She said if the original plan which all of these people opposed were placed beside the new plan, you could not possibly come to the conclusion that the new plan satisfies the concerns of these neighbors. She said she has heard that the Alderman has said that the new plan has the support of the neighborhood, however most of the neighborhood just found out about this proposed Ordinance on Friday and a month ago, the Alderman met with a few adjacent neighbors to show them the plan and they all had concerns about it. At that time, he asked her not to share the plans with anyone until he had the opportunity to talk to some other people, so she requested that he inform the Hillside area neighborhood if this were to proceed. There was no information sent until Friday, when he had a brief mention of this hearing in the ward newsletter. She noted that his failure to engage with residents or to provide information on this issue stands in stark contrast to the McDonald’s proposal in their neighborhood. Ald. Tendam made an appeal via the Hillside Neighbors’ online forum, encouraging residents to write him with their opposition to the McDonald’s project and has been providing updates on meetings and information on a regular basis for that issue. Since Friday there have been several emails on their neighborhood’s forum from people who feel blind sighted and are upset that Ald. Tendam is not responding to their emails or answering their questions about the Chase project. Several neighbors stated that they could not be there on such short notice but oppose the current proposal and she reminded the Committee that last time there was a large number of neighbors in attendance. She concluded that new Chase proposal is no different for those who signed the petition and no different in principal from the one the Committee dismissed in July, so they asked that the Committee to support their neighborhood by recommending that the City Council deny this request until there is an appropriate plan. Chair Fiske thanked her. Sigrid Pilgrim of 2750 Bernard Place just north of the Hillside Church, since 1983 , asked for clarification of the drawings of the new plan, one which shows entry on Crawford and exit on Gross Point; the other showing the opposite entry and exit. She distributed copies of her emails to the Committee and to Ald. Tendam and said he has not replied. She said she is opposed to the plan and read an email sent by Elizabeth Hubbard, who has 2 children 12 and 9 years old, addressing the exit onto Gross Point. The email stated that she is concerned about the plan because her children walk across the street at this intersection and it is dangerous for pedestrians. Ms. Hubbard said she appreciates the need for tax revenue, but a bank with drive-through lanes would make the traffic worse and even more unsafe. She suggested recruiting another gas stati on there which she could use, instead of a bank, of which there are many. Christine Sammel of 3614 Hillside since 1992, said she was there for the 4 th time speaking against the unwise and unwanted excess development of the corner of Gross Point Rd. and Crawford. She reiterated that she and her neighbors were informed on Friday of the meeting, giving them little time to organize their opposition and that there had also been no public meetings on the new plan. She said the agenda does not mention that under the plan, a residential lot will be used for commercial purposes; it only refers to lifting restrictions on drive-throughs. She explained that in the current plan, 341 of 635 Planning & Development Committee Meeting Minutes of 10-22-12 Page 4 of 8 Edgemark proposes to deed the residential lot to the City and use it for bank parking and asked whether that removes discussion of the residential lot from debate. She said she is opposition to the plan. She reminded the Committee that the developer and bank were told by the P&D Committee on July 23rd that the plan they presented was too large, required the unnecessary vacation of an alley, the use of a residential lot and generally went far beyond the outlines of the Central Street Master Plan. Now, she said, in a legal slight of hand, the same plan is being presented but the components are shuffled around. The old plan had the bank and the parking lot on the Citgo lot and drive-through on the adjacent residential lot. The new plan has the bank and drive-throughs on the Citgo lot and parking on the adjacent residential lot. Either way, the alley gets jumped and residential lot is not residential any more, no matter how it is labeled by Edgemark and Chase. It doesn’t matter who holds the title. She said she is astounded that this plan was even presented and that the Central St. Master Plan shows the alley as a buffer between commercial and residential and no encroachment on 2 residential lots. She urged the Committee to not approve the zoning change and to tell Edgemark that we do not appreciate legal manipulation in an attempt to get their way. Chair Fiske thanked her. Courtenay Wood of 3306 Hartzell, 3 houses away from the site since 1987, said she found out about the proposal from this morning’s email alert from EvanstonNow and she was shocked that there was no notice to the neighbors and she also did not know that some of the neighbors had been briefed. Since she lives within 500’, she has always gotten noticed. She reminded the Committee that on July 23rd, the conclusion was that in Evanston an alley is a buffer between residential and commercial properties and that the proposal to put the alley, a parking lot and a drive-through is a farce. She said the other conclusion of the July 23rd meeting was that this neighborhood overwhelmingly is residential and focused on preserving its residential nature and increased traffic is an issue for it and asked why there is a bank drive-through being proposed in the internet banking era and by taking the R2 lot and putting it to commercial use is rewarding the bad behavior of the owner who tore down the house to sell it to a developer for commercial purposes. Carl Bova of 1322 Rosalie St. said this is a thinly veiled conversion of R2 for commercial use. The clear message on July 23rd was that the Committee requested a considerably different plan evolve that stays within the confines of the Citgo site and this does not. He said he doesn’t know how staff agreed to go forward with this plan which does not follow with the dictum of the Committee and he is ashamed of it. He asked for clarification on which ingress and egress direction is in the current plan, since there were 2 included in the materials. He noted that only half at most is needed of the 35’ driveway for a one- way drive going out and suggested using the space for green space including the area that is paralleling Sarkis’ side wall. He said he sees no need for the 3-4 drive-through stalls and that 2 might be sufficient, leaving extra space in which angled parking could easily fit. He suggested, considering that many developments on Central St. have underground parking, this could also easily be done because the grade drops down towards the rear of the lot. It would involve more work but would follow the direction made by the Committee in July. Chair Fiske thanked him. 342 of 635 Planning & Development Committee Meeting Minutes of 10-22-12 Page 5 of 8 Jean Lindwall of 625 Library Place said the Central St. Plan which cost the City a great deal of money and many meetings, consultant time, resident time and was a very thoughtful process, came up with this prohibition in order to make this neighborhood more walkable and safer for pedestrians and asked why throw out a plan that the City spent a lot of time and money creating and adopting. She said she believes it is an affront to the people that were involved in that planning process and whether the citizens can rely on the plans that have been developed for any part of town and that the Committee should think long and hard before changing it. She said she does not believe the developer has demonstrated a need for this change and hopes the Committee will not approve it. Chair Fiske thanked her. Mr. Marino clarified that the current proposal would have the drive-through traffic exit at Gross Point Rd. and that the other site plan in the packet was from the previous proposal. Ald. Wilson said he appreciates all the correspondence they have received and in reviewing it he was struck by the fact that some people would rather have a gas station at the site because he would not want a gas station there instead of a bank. He appealed to the public that in trying to balance what could go there and what is proposed, it is not perfect but it is a bit of a compromise and added that underground parking may be too costly. He said he is inclined to make this change and see what comes of the process and as Ald. Rainey pointed out, this is the first step. Ald. Holmes said she also appreciates the input from the community. She said she is relying on the fact that it would be a special use which means there would be a hearing and all the input from the residents would be considered and she is comfortable with that. Chair Fiske said that as she had said in the July meeting, she considers alleys to be almost sacred especially in Evanston, where there are many commercial districts abutting residential districts. She said in areas closer to her ward, for example, on Chicago Avenue, she wondered if the City would jump over the alley if Trader Joe’s or Whole Foods needed more parking and someone on the west side of Hinman decided to sell their house and make it available for a parking lot. She said there was an issue like that in the 1st ward and that she argued against it before she was an alderman. She said she sees Evanston as an urban community where zoning districts come together in very meaningful ways and many residents stay here for many years, reliant on a zoning code that assures that they live in a residential area, and that the Central Street Plan gives them additional security that their area would remain a little bit more residential that it had in the past. From a neighborhood point of view, she feels that alleys, no matter how wide or narrow, still provide a level of security to the residents in an area and she is very much in support of them. She also thinks that changing the zoning ordinance in a text amendment for one specific parcel of property is a bad precedent. Ald. Wynne said she has some reservations as well for the same reasons as Ald. Fiske’s, the newness of the plan and making a text amendment. She said her ward has lots of residential property that is buffered by an alley and she appreciates the value of the alley. She said she would vote to introduce it but she is not certain she can support it 343 of 635 Planning & Development Committee Meeting Minutes of 10-22-12 Page 6 of 8 ultimately. There must be much more discussion to convince her that this is an appropriate thing to do after the Central Street Plan, which was carefully studied and involved many public meetings. She is concerned that the City would so rapidly make a change for a drive-through. Ald. Rainey clarified to the public about the timing, that the Committee does not see the information that is going to be on their agendas, especially introductions, until late on Thursday or if they are at meetings, not even until Saturday or Sunday. She said she sides with Ald. Wynne because they will have two weeks to examine it and she was concerned also about one location being singled out. She does not want to support spot zoning either but she could be convinced that there is a reason for it in this one case, so she is going to vote to introduce it and she is going to talk to Ald. Tendam. She said she has read the residents’ emails. The Committee voted by majority 4-1 with Chair Fiske opposed to recommend introducing Ordinance 69-O-12 as amended. Chair Fiske said hopefully there will be a meeting with the residents and Alderman Tendam before the next time it is before the Committee and they will have the information they need to make a decision. (P2) Ordinance 119-O-12 Amending the approved Planned Development at 635 Chicago Avenue (Walgreens) City staff recommends the adoption of Ordinance 119-O-12, amending the Planned Development as granted in Ordinance 36-O-12 adopted May 14, 2012 by the Evanston City Council for the development of a new Walgreens at 635 Chicago Avenue. For Introduction Ald. Rainey moved approval, seconded by Ald. Wilson. Ald. Rainey said she is envious of Ald. Wynne for having this in her ward and that it is the most amazing alteration to the original proposal. Ald. Wynne thanked Ald. Rainey and said she would like to say it was through her own enormous persuasive powers but it was really from the good grace of Walgreens. She asked that Walgreens’ representatives speak and she said at the meeting at which she learned of the changes, one of Walgreens’ engineers commented that they had insisted that it be in Evanston. When Walgreens spoke before the Environment Board she asked them to elaborate on that and they said it just had to be in Evanston because of Evanston’s reputation. She added that it really is for everyone in Evanston. Mr. Marino showed slides of the new Walgreens site plan showing the location of the wind turbines and the solar collectors on the roof and the increase in the amount of glass. He introduced Dan Garneaux, Project Manager from Walgreens. Mr. Garneaux said, as Ald. Wynne was kind enough to mention, they had their choice of many locations across the country for this type of project and they did specifically choose to bring it to Evanston because they needed a community that was cooperative with this 344 of 635 Planning & Development Committee Meeting Minutes of 10-22-12 Page 7 of 8 type of progressive, cutting edge architecture and design. He explained that they are going to try to do some things that have never been done before, specifically generating their own energy and reducing the amount of energy they use. He thanked the Committee for having them and said they are very excited about the project. Chair Fiske clarified that the wind turbines are cylindrical and they generate approximately 6,000 to 8,000 kilowatt hours per turbine or 12,000 to 14,000 kilowatt hours. Ald. Rainey mentioned that at the Dodge and Main Walgreens she discoverred electric vehicle charging stations in the Walgreens parking lot. Mr. Garneaux said they will be in many more Walgreens parking lots and there will be some at the new Walgreens on Chicago. Ald. Rainey said people should be notified of this because it is so innovative. Ald Wynne said, to Ald. Rainey’s point, when she met with the developer of Walgreens, that the City would publicize the charging stations. They are anticipating that this store will be a stopover place for people from all over the country and they will be giving tours. All the employees will be trained to explain how the energy is being generated and used and the features of the store. Catherine Hurley and City staff have discussed how they can participate in letting people know. The Committee voted unanimously 5-0 to introduce Ordinance 119-O-12. (P3) Ordinance 120-O-12, Granting a Special Use for Northwestern University Scoreboards at 2250 Sheridan Road Zoning Board of Appeals, Sign Review and Appeals Board, and City staff recommend the adoption of Ordinance 120-O-12 granting a special use permit for scoreboards at 2250 Sheridan Road. The applicant has complied with all zoning requirements and meets all of the standards of a Special Use for the T2 District. For Introduction Ald. Rainey moved approval, seconded by Ald. Holmes Chair Fiske said the scoreboards are in her ward and they have worked with Northwestern and have come up with a compromise that is satisfactory to the neighbors and the university and she is happy to say she is in support of it and she thanked the University for understanding the concerns of neighbors. She explained that it is a special use for 7 scoreboards at the University tennis courts. 6 of them will be below the 12’ high fence and one will be approximately 19’ high. The University’s landscapers have devised a way of screening the back of the scoreboard from the residential area with an evergreen type of ivy and the neighbors are very pleased. She encouraged the Committee to support it. Ald. Rainey said it was an extremely sensitive proposal and wondered how anyone could be opposed to it and then she realized there must have been a great deal of discussion to come up with it and that it is a perfect proposal. She said she was glad to hear that Ald. Fiske was involved and she had thought so. 345 of 635 Planning & Development Committee Meeting Minutes of 10-22-12 Page 8 of 8 The Committee voted unanimously 5-0 to recommend introduction to Ordinance 120-O-12. (P4) Ordinance 121-O-12, Granting a Special Use for a Type 2 Restaurant at 843 Dodge Avenue (The Famous Burrito) Zoning Board of Appeals and City staff recommend the adoption of Ordinance 121-O-12 granting a special use permit for the operation of a Type 2 Restaurant at 843 Dodge Avenue. The applicant has complied with all zoning requirements and meets all of the standards of a Special Use for the C1 District. The applicant plans to open The Famous Burrito, an owner-operated eat-in and takeout restaurant on the southeast corner of Dodge Avenue and Main Street. For Introduction Ald. Holmes moved to introduce Ordinance 121-O-12, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to recommend introduction of Ordinance 121-O-12. Ald. Rainey asked about the amendment to the language change in Ordinance 72-O-12 to clarify that existing structures are grandfathered in and included in structures that can be rebuilt if they are destroyed by natural causes without a letter from the Zoning Administrator. Mr. Griffin said the language was changed and the item is on the City Council agenda for action. Mr. Griffin said he would bring the language to Ald. Rainey at discussion. IV. ITEMS FOR DISCUSSION There were no items for discussion. V. COMMUNICATIONS There were no communications. VI. ADJOURNMENT The meeting was adjourned at 8:10 p.m. Respectfully submitted, Bobbie Newman 346 of 635 For Planning & Development meeting of November 12, 2012 Item P1 Business of the City by Motion – Sidewalk Café, Pret A Manger For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Evonda Thomas, Health Department Director Subject: Sidewalk Café for Pret A Manger Date: October 25, 2012 Recommended Action: Consideration to approve a first-time application for a sidewalk café (SWC) permit for Pret A Manger, a Type 2 Restaurant located at 1701 Sherman Ave. Funding Source: Not applicable. Summary: At the October 24, 2012 Site Plan and Appearance Review Committee (SPAARC) meeting, with owner representative, John Panzer and architect, Mario Valentini, in attendance, the committee reviewed the findings of the Health Department, Engineering Division and Legal Department. They approved the request for a SWC permit. Legislative History: Considered at the October 24, 2012 SPAARC meeting; committee voted to recommend approval of the application as submitted. Alternatives: Not applicable. ------------------------------------------------------------------------------------- Attachments: SWC Application Pret A Manger SWC Site Plan Pret A Manger SWC SPAARC Pret A Manger Memorandum 347 of 635 348 of 635 349 of 635 350 of 635 351 of 635 SUMMER RANGE LIST: July 2nd - Oct 8th (CHI- Evanston only) KITCHEN SHOP SANDWICHES - GRANARY DRESSING POTS SOUP SLICES Balsamic Chicken & Avocado (+ Slim $3.39 )$6.19 Buttermilk Ranch $0.75 Miso Soup $1.99 Pret Brownie Bar $1.79 Chicken & Bacon (+ Slim $3.39) $6.19 Wild Berry $0.75 Meat Soup $2.99 - $3.99 - $4.99 Pret P*Nut Bar $1.79 California Club (+ Slim $3.59)$6.49 Lemon Shallot $0.75 Veggie Soup $2.99 - $3.99 - $4.99 Pret Raspberry Bar $1.79 Chipotle Chicken, Bacon & Avocado (+ Slim 3.89)$6.99 Caesar Dressing $0.75 Pret Love Bar $1.79 Pret's Egg Salad & Arugula (affordable)$3.99 Classic Dressing $0.75 COLD SOUPS Pret Brondie Bar $1.79 Pret's Classic Cheddar & Tomato (affordable) $4.99 Balsamic Vinaigrette $0.75 Pea and Mint $4.49 Nuts & Bolts $3.50 Pret's Perfect Ham and Cheddar (affordable) $4.99 Gazpacho $4.89 Roast Beef & Swiss (affordable)$4.99 HOT WRAPS Parmesan, Tomato & Aioli (affordable)$3.99 Falafel & Red Peppers Hot Wrap $5.99 Tuna Salad (affordable)$4.99 BBQ Pulled Pork Wrap $6.25 BAKERY ITEMS CRISPS Buffalo Chicken $5.99 Almond Croissant $1.99 Crisps - Salt & Vinegar $1.49 CHEF'S SPECIALS Artichoke Mozzarella Hot Wrap $5.99 Pain Au Chocolat $1.99 Crisps - BBQ $1.49 Balsamic Tuna, Tomato & Avocado Baguette $6.49 NY Meatball Wrap $6.25 Plain Croissant $1.79 Crisps - Lightly Salted $1.49 Roasted Turkey Caesar Salad Wrap $6.49 Italian Margherita Hot Wrap - EVN $4.99 Muffin - Blueberry $1.99 Organic Popcorn $1.49 Roasted Turkey & Basil Hummus Wrap $6.49 Italian Margherita Hot Wrap - IC $5.49 Muffin - Cranberry & Orange $1.99 Grilled Chicken & Herbed Hummus Salad $6.99 Muffin - Morning Glory $1.99 TOASTIES Cookie - Harvest $0.99 Mozzarella & Pesto $5.89 Cookie - Chocolate Chunk $0.99 BAGUETTES Ham, Cheese & Mustard $6.49 Cookie - Coco-Nut $0.99 Chicken Mozzarella (+ Slim $3.35) $6.49 Pret's Grilled Cheese $5.49 Chocolate Twist $1.59 Pret's Ham & Cheese (+Slim $3.25 )$6.19 Tuna & Swiss Melt $6.25 Peanut Butter Chocolate Chip $0.99 Pret's Vietnamese $6.49 Energy Bagel $1.19 Roast Beef & Parm $5.99 SALAD POTS Ham & Cheese Croissant $3.29 Chipotle, Cheddar & Cilantro SLIM ONLY $3.29 Lentil and Couscous Salad $2.95 Brie, Basil & Tomato Baguette SLIM ONLY $3.25 Tuna Quinoa Parfait $3.29 DRINKS FRUITS JUICES: COLD WRAPS Bananas $0.75 Honey Tangerine $2.99 Spicy Shrimp & Cilantro Wrap $6.49 BREAKFAST POTS Posh Fruit Pot $3.69 Grapefruit Juice $2.99 Avocado & Pine Nut Wrap $6.49 Banana & Honey Pret Pot $3.59 Grape Pot $2.99 Orange Juice $2.99 Grilled Chicken Cobb Salad Wrap $6.29 Blueberry & Granola Parfait $3.59 LEMONADE: Fresh Fruit Parfait $3.29 TEST - PASTRY ITEMS Lemonade $2.50 SALADS Pineapple, Cranberry & Apple Parfait $3.59 Lemon Poppy Seed Demi-Loaf $2.29 Lemonade Strawberry $2.99 Chicken & Avocado Salad $6.99 Strawberry & Granola Parfait $3.59 Raisin Bran Demi-Loaf $2.29 Pret's Cobb & Greens Salad $7.29 Little Cup of Goodness $3.59 Chocolate Zucchini Bread $2.29 Chicken Caesar Salad $6.99 Pret's Cinnamon Roll $1.99 SODAS: Tuna Nicoise Salad $7.29 BREAKFAST ITEMS Pret's Pecan Sticky Buns $1.99 Ginger Beer $1.50 Roasted Turkey, Bacon & Avocado Salad $7.49 Egg & Bacon $2.75 Cinnamon Pecan Coffee Cake $2.29 Orange $1.50 Tomato & Avocado Caprese Salad $5.99 Egg & Roasted Tomato $2.75 Strawberry Danish Cake $2.29 Yoga Bunny $1.50 Farmer's Market Salad $6.89 Cranberry Raisin Scone $2.29 Lowfat Raisin Bran Muffin $1.99 BLOOMER SANDWICHES Lowfat Mixed Berry Yogurt $1.99 WATER Chicken Pesto & Bacon $7.49 New Core Recipes Lowfat Grain Oat Raisin Muffin $1.99 Still Water $1.39 Cheddar & Crunchy Veggie $6.49 Improved Recipes Sparkling Water $1.39 Delisted Products COKE: Chef's Specials - Phase 1 Regular $0.99 Chef's Specials - Phase 2 Diet Coke $0.99 Indicates Price Change CHI EVN Summer Launch vFINAL 5.23.12 352 of 635 City of Evanston Approved 10/4/2012 175 Square Feet Pret A Manger 353 of 635 354 of 635 For City Council meeting of November 12, 2012 Item P2 Ordinance 95-O-12 Amending the Special Use for a Sheltered/Skilled Care Home For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Steve Griffin, Director, Community & Economic Development Department Dennis Marino, Manager, Planning and Zoning Division Subject: Proposed Ordinance 95-O-12, Amending the Special Use for a Sheltered/Skilled Care Home at 2520 Gross Point Road in the C2 Zoning District (Alden Estates) Date: November 2, 2012 Recommended Action Staff recommends the adoption of proposed Ordinance 95-O-12 that was requested by Alden Estates (see attached letter of 9/27/12) to permit greater flexibility in the management of the 99 beds within their facility. Summary Alden Estates is a rehabilitation and health care center/assisted living community that was constructed in 1996. Currently the adopted special use establishes the maximum number of beds allocated to skilled care beds (52) and sheltered care beds (47). The proposed Ordinance amendment continues to cap the total number of beds at 99, but allows flexibility in the administration of the facility by not setting a maximum number of skilled care beds or sheltered care beds separately. Secondly, Alden Estates requests that it be allowed to set aside 5 beds for Evanston Medicaid patients that could either be sheltered care or skilled care beds. The current ordinance requires the set aside of 8 skilled care beds for Evanston Medicaid patients. Alden Estates pays annual property taxes that totaled $154,072 in 2012 and totaled $701,664 from 2009-2012. Alden Estates intends to invest $4 million in improvements to the property in the near future. Legislative History Attachments 9/27/12 Letter Requesting Amendment to Special Use Proposed Ordinance 95-O-12 Ordinances 62-O-09 and 29-O-96 Memorandum 355 of 635 356 of 635 357 of 635 10/5/2012 95-O-12 AN ORDINANCE Amending the Special Use for a Sheltered/Skilled Care Home Located at 2520 Gross Point Road in the C2 Zoning District (“Alden Estates”) WHEREAS, on March 2, 1990, the City enacted Ordinance 147-O-89, which granted a Special Use for a Sheltered Care Home on the property located at 2520 Gross Point Road (the “Subject Property”), legally described in Exhibit 1, attached hereto and incorporated herein by reference; and WHEREAS, on May 9, 1996, the City enacted Ordinance 29-O-96, which amended certain terms of Ordinance 147-O-89, including permitting the operation of a Skilled Care Home on the Subject Property; and WHEREAS, on August 10, 2009, the City enacted Ordinance 62-O-09, attached hereto as Exhibit 2 and incorporated herein by reference, which amended certain terms of Ordinances 147-O-89 and 29-O-96, including the numbers of skilled care and sheltered care beds, prescribed by Section 2a of 29-O-96; and WHEREAS, Alden Estates of Evanston (the “Applicant”) has requested amendments to the numbers of skilled care and sheltered care beds, as well as the number of skilled care beds committed to Evanston Medicaid patients, prescribed by Section 2e of 29-O-96; and WHEREAS, at its meeting of October 22, 2012, the Planning and Development Committee of the City Council (“P&D Committee”) considered the requested amendments and recommended City Council approval of the same; and 358 of 635 95-O-12 ~2~ WHEREAS, at its meetings of October 22 and November 12, 2012, the City Council considered and adopted recommendation of the P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and made a part hereof. SECTION 2: The City Council hereby amends Ordinances 147-O-89, 29- O-96, and 62-O-09 to delete Section 2a of 29-O-96 and permit the Applicant to operate a Special Use for a Sheltered Care Home/Skilled Care Home on the Subject Property with ninety-nine (99) beds, with a total of five (5) skilled care beds committed to Evanston Medicaid patients. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, violation of any of the conditions on the grant of a Special Use imposed herein and/or by Ordinances 147-O-89, 29-O-96, and 62-O-09, as amended, shall constitute grounds for revocation thereof pursuant to Subsection 6-3-10-6 of the Zoning Ordinance: SECTION 4: Except as otherwise provided for herein, all applicable regulations of Ordinances 147-O-89, 29-O-96, and 62-O-09 and the City Code shall apply with full force and effect to the Subject Property and the use and development of the same. To the extent that the terms and provisions of any of said documents conflict with the terms herein, this ordinance, 95-O-12, shall govern and control. SECTION 5: The Applicant, at its cost, shall record a certified copy of this ordinance, including all Exhibits attached hereto, with the Cook County Recorder of Deeds, no later than thirty (30) days after its effective date. 359 of 635 95-O-12 ~3~ SECTION 6: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 7: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 10: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. Introduced:_________________, 2012 Adopted:___________________, 2012 Approved: __________________________, 2012 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 360 of 635 95-O-12 ~4~ EXHIBIT 1 Legal Description LOT 2 IN ENGLE’S RESUBDIVISION, BEING A RESUBDIVISION OF LANDECK’S DIVISION OF LOT 2 OF EVERT AND SCHAEFER SUBDIVISION OF PART OF THE NORTHEAST FRACTIONAL QUARTER OF SECTION 10, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, RECORDED MARCH 27, 1990 AS DOCUMENT 90135710, IN COOK COUNTY ILLINOIS. PIN: 10-10-200-077-0000 COMMONLY KNOWN AS: 2520 Gross Point Road, Evanston, Illinois. 361 of 635 95-O-12 ~5~ EXHIBIT 2 Ordinance 62-O-09 362 of 635 Amending the Special Use for a Sheltered Care Home/Skilled Care Home Located at 2520 Gross Point Road in the C2 Commercial Zoning District Granted and Amended by Ordinances 147-0-89 and 29-0-96 363 of 635 WHEREAS, at its meeting of August 10, 2009, the City Council considered and adopted the record and recommendation of the P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the foregoing recitals are found as fact and made a part hereof. SECTION 2: That the City Council hereby amends Ordinances 147-0-89 and 29-0-96 to permit the Applicant to operate a Special Use for a Sheltered Care Home/Skilled Care Home on the Subject Property with fifty-two (52) skilled care beds and forty-seven (47) sheltered care beds. SECTION 3: That, when necessary to effectuate the terms, conditions, and purposes of this ordinance, 62-0-09, "Applicant" shall be read as "Applicant's agents, assigns, and successors in interest." SECTION 4: That the Applicant, at its cost, shall record a certified copy of this ordinance, 62-0-09, including all Exhibits attached hereto, with the Cook County Recorder of Deeds, no later than thirty (30) days after its effective date. SECTION 5: That, except as otherwise provided for in this ordinance, 62-0-09, all applicable regulations of Ordinances 147-0-89 and 29-0- 96 and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. To the extent that the terms and provisions of any of said documents conflict with the terms of this ordinance, this ordinance, 62-0-09, shall govern and control. 364 of 635 ~1 ,2009 Approved: f /0 ,2009 August 12 ,2009 ~L~~~ --;'~I.Mayor A~~ Elke Tober-Purze, Interim First Assistant Corporation Counsel 365 of 635 LOT 2 IN ENGLE'S RESUBDIVISION, BEING A RESUBDIVISION OF LANDECK'S DIVISION OF LOT 2 OF EVERT AND SCHAEFER SUBDIVISION OF PART OF THE NORTHEAST FRACTIONAL QUARTER OF SECTION 10,TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, RECORDED MARCH 27, 1990 AS DOCUMENT 90135710, IN COOK COUNTY ILLINOIS. 366 of 635 367 of 635 3/6/96 3/19/96 4/10/96/ 5/10/96 Granting an Amendment to Ordinance 147-0-89 to allow for Operation of a Sheltered Care/Skilled Care Home at 2520 Gross Point Road 368 of 635 WHEREAS, Alden Estates filed an application seeking release of the aforesaid condition one; and WHEREAS, the City Council, pursuant to section 6-3-1-6(E) of The Ordinance, referred the application to the Zoning Board of Appeals ("ZBA"); and WHEREAS, the ZBA took jurisdiction of the application pursuant to section 6-3-1-4(G) of The Ordinance; and WHEREAS, the ZBA conducted a public hearing on February 20, 1996 pursuant to proper notice in case no. 96-1-R(R) on the application to modify the aforesaid condition number one of Ordinance 147-0-89 and the covenant recorded pursuant thereto; and WHEREAS, the ZBA reviewed the application pursuant to the special use provisions of section 6-3-5 of the Ordinance; and WHEREAS, the ZBA has recommended that the application for said release of condition be granted, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That based upon the testimony, plans, and other evidence presented at the hearing, and upon deliberations and findings of fact contained in the transcript of ZBA case no. 96-1-R(R), the City Council hereby grants the application of Alden Estates of Evanston for release of condition one imposed by Ordinance 147-0-89 to permit operation of a sheltered care home/skilled care home consisting of forty-two skilled care beds and fifty- seven sheltered care beds, at 2520 Gross Point Road on property classified as a C2 Commercial District under the 1993 Zoning Ordinance and legally described as: 369 of 635 LOT 2 IN ENGLE'S RESUBDIVISION, BEING A RESUBDIVISION OF LANDECK'S DIVISION OF LOT 2 OF EVERTAND SCHAEFERSUBDIVISION OF PART OF THE NORTHEAST FRACTIONAL QUARTER OF SECTION 10, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, RECORDED MARCH 27, 1990 AS DOCUMENT 90135710, IN COOK COUNTY, ILLINOIS. a. The proposed construction, operation and patient population of the sheltered care home/skilled care home consisting of 42 skilled care beds and 57 sheltered care beds shall be in substantial compliance with the testimony presented on February 20, 1996 and the plans placed on file in connection with this case and any changes in the proposed construction, operation or patient population of the proposed facility which are not in substantial compliance with the testimony presented by applicant, or which necessitate an amendment to the Certificate of Need, dated May 18, 1995 issued by the Illinois Health Facilities Planning Board with respect to this facility, or the issuance of a new Certificate of Need by said Health Facility Planning Board, shall terminate this special use and necessitate a reapplication for a new special use pursuant to the applicable regulations and procedures set forth in the Evanston Zoning Ordinance. 1) Who is mentally ill, in need of mental treatment, and at risk, because, due to the mental illness, the person is reasonably expected to self- inflict serious physical harm or to inflict serious physical harm on another person in the near future as determined by professional evaluation, provided that all involuntary discharges and transfers shall be in accordance with Sections 3-401 through 3-423 of the Nursing Home Care Act, 210 ILCS45/1-101, et seq., ("the Act"). 2) Who is destructive of property, himself, or others, provided that all involuntary discharges and transfers shall be in accordance with Sections 3-401 through 3-423 of the Act. c. No resident shall be admitted to the facility who is developmentally disabled and who needs programming for such conditions, as described in the rules governing intermediate care facilities for the developmentally disabled (77 III. Adm. Code 350). Such person shall only be admitted to licensed as 370 of 635 intermediate care facilities for the developmentally disabled under 77 III. Adm. Code 350 or if under 18,in a long-term care facility for persons under 22 years of age which is licensed under 77 III. Adm. Code 390. Persons from 18 to 21 years of age in need of such care may be kept in either facility, provided that all involuntary discharges and transfers shall be in accordance with sections 3-401 through 3-423 of the Act. d. Persons under 18 years of age may not be cared for in a facility for adults without prior written approval from the Illinois Department of Public Health. e. The applicant shall commit no less than twenty percent (20%) of the skilled care beds to Evanston medicaid patients. f. The front canopy shall have a minimum height of 12 feet in order to allow emergency vehicle access. g. The applicant agrees that the subject property shall remain on the tax rolls and that the special use shall expire if and when the subject property is removed from the tax rolls. h. The applicant shall prepare a covenant of agreement to run with the land, agreeing to the above terms and conditions; the covenant shall provide that if other usesare established, that said usesshall be in conformance with uses which are permitted under the Zoning Ordinance, and said covenant shall be in a form acceptable to the Corporation Counsel, and a copy of the recorded covenant shall be provided to the City Community Development Department and to the Office of the Corporation Counsel. i.Compliance with all conditions of Ordinance 147-0-89 and with Ordinance 29-0-96 and the covenant recorded pursuant hereto. 371 of 635 Introduced1l~!/ ,1996 Adopted:fr~;?s:1996 ~City Clerk 372 of 635 373 of 635 BENNETT P. APPLEGATE NICHOLAS J. BRUNICK MARK W. BURNS ANN M. CHAVIE DIANE K. CORBETT PAUL DAVIS STEVEN D. FRIEDLAND GLENN A. GRAFF KELLI HARSCH NICOLE A. JACKSON CALEB A. JEWELL DEB RA A. KLEBAN WILLIAM G. SKALITZKY KATHIE SOROKA BENJAMIN J. SWARTZENDRUBER THOMAS THORNE-THOMSEN WARREN P. WENZLOFF 322 SOUTH GREEN STREET SUITE 400 CHICAGO, ILLINOIS 60607 PHONE 312-421-8400 FAX 312-421-6162 312-491-2207 sfriedland@an-law.com BY EMAIL AND REGULAR MAIL Dennis Marino Interim Director of Community Development City of Evanston Law Department 2100 Ridge Avenue Evanston, IL 60201 Re: Request for Amendment to Special Use Permit at 2520 Gross Point Rd. Alden Estates of Evanston As we discussed at our meeting, my client, Alden Estates of Evanston, currently operates a sheltered care home/skilled care home at the above noted location. The facility contains 99 beds. The current configuration of the facility consists of 42 skilled care beds and 57 sheltered care beds. My client has the opportunity to increase the number of skilled care beds at the facility to 52. This would thereby reduce the number of sheltered care beds to 47. The special use which permits the operation of the facility was originally granted in 1989 by Ordinance 147-0-89; which was later amended in 1996 by Ordinance 29-0-96. The 1996 Amendment to the Special Use authorized the current split of 42 skilled care beds and 57 sheltered care beds. Alden requests that the City approve another amendment to the Ordinance to change the bed mix to 52 skilled care beds and 47 sheltered care beds. This change will permit the facility to devote the entire third floor to skilled care. It will not, however, change the current operation of the facility because the third floor currently operates as a skilled care floor even though only 42 of the 52 beds on that floor are occupied by skilled care patients. Alden is able to increase the number of skilled care beds to 52 without an amendment to its Certificate of Need or the issuance of a new Certificate of Need by the Health Facility Planning Board. This is important because Section 2(a) of the 1996 Ordinance provides that changes to the operation of the facility which necessitate an amendment to the Certificate of 374 of 635 Dennis Marino July 13, 2009 Page 2 Need or a new Certificate of Need reqUIre a new special use under the Evanston Zoning Ordinance. It is my understanding that you, in consultation with the law department, have determined that an amendment to the existing special use may be considered directly by the City Council Committee on Planning and Development. Please accept this letter as Alden's formal request to schedule a hearing with the Planning and Development Committee to consider the proposed amendment to the existing special use permit. lYYO~ SDF/ds cc: Elke Tober-Purze Ken Cox Bill Dunkley RandiSchullo 375 of 635 For City Council meeting of November 12, 2012 Item P3 Ordinance 69-O-12: Zoning Ordinance Amendment Removing Drive-Through Prohibition at 2628 Central Street For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Steve Griffin, Director, Community and Economic Development Dennis Marino, Manager, Planning & Zoning Craig Sklenar, General Planner, Planning and Zoning Subject: Ordinance 69-O-12 Zoning Text Amendment to Remove the Prohibition on Drive-Through as a Special Use on the Property Located at 2628 Gross Point Road Date: October 8, 2012 Recommendation Evanston Plan Commission and staff recommend that the City Council approve Ordinance 69-O-12 to amend the Zoning Ordinance of the Central Street Overlay District (oCSC) Subarea 6, to allow consideration of a drive-through as a special use only on the parcel at 2628 Gross Point Road. This ordinance was introduced at the October 22, 2012 City Council meeting. Summary Edgemark Development LLC has applied for a text amendment so that they may build a 4,200 square foot Chase Bank that includes two drive-through lanes, an ATM Drive lane and 17 parking spaces. A text amendment is needed to remove the prohibition of drive- throughs as a special use on the property located at 2628 Gross Point Road. This case was presented to the Planning and Development Committee on July 23, 2012 and was sent back by the Committee to City staff to work with the developer to provide an alternative plan. City staff worked with Edgemark to substantially reduce the development so that the bank and drive-through fit on the former gas station site. Additionally Edgemark has proposed to donate the R2 residential lot to the City, 56% will be developed and maintained as a green space and a municipal parking lot will be developed on the remaining 44% of the lot. This municipal lot will be leased to the developer for daytime use by the bank when the bank is open and will be available for neighborhood parking when the bank is not open. The Developer will build and maintain both the parking lot and green space. By not rezoning the R2 lot, concerns brought forth by the neighborhood concerning the future use in a B1a as of right are no longer applicable. Memorandum 376 of 635 Page 2 Edgemark has agreed to purchase the property at 2635 Crawford Avenue and donate the land to the City of Evanston. Edgemark will develop on this parcel of land a parking lot for use during banking hours and open as a public parking lot when the bank is closed. The remaining land will be improved with new open space that may feature areas for use by the neighborhood, creating a 6,989 square foot buffer between the residential properties and the commercial zones fronting along Gross Point Road. Edgemark has proposed to lease back the space dedicated to the parking at a rate that is comparable to the cost of property taxes for the parcel. Edgemark has proposed to lease the alley from the City of Evanston with conditions to improve the entire alley and ensure neighbors that abut the alley retain access. City staff recommended in a memo for the October 26, 2011 meeting of the Zoning Committee that the Commission consider the creation of a new subarea for the oCSC Zone. Subarea 6a would comprise the Applicant’s property only (see attached map). This new subarea would limit drive-throughs as a special use and only for this area of the district. City staff recommend at this time to only amend Subarea 6 that would permit the consideration of a drive-through as a special use on only the parcel at 2628 Gross Point, so that Edgemark may proceed with a special use application for the drive- through that will be heard by the Zoning Board of Appeals to issue a recommendation to the Planning and Development Committee and City Council for consideration. Background The Applicant has participated in two noticed neighborhood meetings concerning this project. The first occurred on October 13, 2011. Neighbors were presented a plan by the Applicant that showed a 4,200 square foot bank structure with 28 parking spaces provided and a four lane drive-through facility on the proposed site. A revised plan was presented at the December 7, 2011 neighborhood meeting that retained the bank structure size, the same amount of parking, but reduced the drive-through facility from four lanes to three. After the Applicant’s appearance at the Zoning Committee for the Plan Commission, they were scheduled to appear in front of the Plan Commission for deliberation on both the text and map amendment. The Applicant requested continuances from the November 9, December 14, 2011; February 08; and March 14, 2012 meetings of the Plan Commission so that it could meet with its client to discuss the proposal further and develop a two parcel strategy. The Applicant appeared in front of the Plan Commission April 12, May 09 and June 20, 2012 for the hearing concerning the map and text amendment. Citizen comment and rebuttal was also provided at this time. Legislative History 10/13/11 – Applicant presented to the Zoning Committee of the Plan Commission. The proposed zoning changes were recommended for discussion at the Plan Commission 11/09/11, 12/14/11, 02/08/12, and 03/14/12 – Applicant Requested a continuance from Plan Commission hearing to consult with their client about an alternative development 377 of 635 Page 3 04/11/12 – Plan Commission began testimony concerning the text and map amendment. Residents within 500’ of the proposed changes requested a 30 day continuance. 05/09/12 – Residents asked for an additional 30 day continuance due to improper mailed notification – continuance granted 06/20/12 – Plan Commission provided a favorable recommendation to City Council to rezone 2635 Crawford Ave. from R2 to B1a, and to amend the Zoning Ordinance to create Subarea 6a in the Central Street Overlay District (oCSC) 07/23/12 – Planning and Development Committee voted 4-0 to remove the case from the agenda and directed the Applicant to provide an alternative plan. Attachments Revised Proposed Ordinance 69-O-12 Site Plan of Proposed Changes Minutes from the November 09, 2011; December 14, 2011; February 08, 2012; March 14, 2012; April 12, 2012; May 09, 2012; and June 20, 2012 Plan Commission Meetings Minutes from the July 23, 2012 Planning and Development Committee Plan Commission Packets Detailed Packet information can be found at the following links: April 11, 2012 Hearing May 09, 2012 Hearing June 20, 2012 Hearing 378 of 635 10/10/2012 69-O-12 AN ORDINANCE Amending Subsection 6-15-14-6 of the Zoning Ordinance, “Prohibited Uses” in the oCSC Central Street Corridor Overlay District WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt ordinances and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1, et seq.) grants each municipality the power to establish zoning regulations; and WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 1979, as amended, (“the Zoning Ordinance”); and 379 of 635 69-O-12 ~2~ WHEREAS, on October 26, November 9, and December 14, 2011, and February 8, March 14, April 11, May 9, and June 20, 2012, the Plan Commission held a public hearing, pursuant to proper notice, regarding case no. 11PLND-0081, to consider amendments to the text of Title 6 of the Zoning Ordinance, specifically to Section 6-15- 14, “oCSC Central Street Corridor Overlay District”; and WHEREAS, the Plan Commission received testimony and made written findings pursuant to Subsection 6-3-4-5 of the Zoning Ordinance that the proposed amendment met the standards for text amendments, and recommended City Council approval thereof; and WHEREAS, at its meetings of July 23 and October 22, 2012, the Planning and Development Committee of the City Council considered and adopted the findings and recommendation of the Plan Commission in case no. 11PLND-0081 and recommended City Council approval thereof; and WHEREAS, at its meetings of July 23, October 22, and November 12, 2012, the City Council considered and adopted the records and recommendations of the Plan Commission and Planning and Development Committee; and WHEREAS, it is well-settled law that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747) and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124), NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: 380 of 635 69-O-12 ~3~ SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: Subsection 6-15-14-6 of the Zoning Ordinance is hereby amended to read as follows: 6-15-14-6: PROHIBITED USES: Uses shown in Table 2 shall be prohibited in the indicated sub-area. This prohibition supersedes any permitted uses identified in the base zoning district. Table 2: PROHIBITED USES Sub-area Prohibited Uses 1 2 3 Drive-through facility. 4 Drive-through facility. 5 Drive-through facility. 6 Drive-through facility except at 2628 Gross Point Road. 7 Drive-through facility. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. 381 of 635 69-O-12 ~4~ SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 6: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2012 Adopted:___________________, 2012 Approved: __________________________, 2012 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 382 of 635 383 of 635 APPROVED Planning & Development Committee Meeting Minutes of July 23, 2012 City Council Chambers – 7:15 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: J. Fiske, D. Holmes, A. Rainey, D. Wilson MEMBERS ABSENT: M. Wynne STAFF PRESENT: G. Chen, R. Eddington, G. Farrar, S. Griffin, Ald. Grover, M. Lyons, D. Marino, B. Newman, Ald. Tendam PRESIDING OFFICIAL: Ald. Fiske I. DECLARATION OF QUORUM A quorum being present, Chair Fiske called the meeting to order at 7:19 p.m. II. APPROVAL OF THE JULY 9, 2012 MEETING MINUTES Ald. Wilson moved approval of the minutes, seconded by Ald. Rainey. The minutes of the June 11, 2012 meeting were approved unanimously 4-0. III. ITEMS FOR CONSIDERATION (P1) Ordinance 69-O-12 Amending Portions of the Zoning Ordinance, “oCSC Central Street Corridor Overlay District” Evanston Plan Commission and staff recommend that the City Council approve Ordinance 69-O-12 that would amend the Zoning Ordinance to create Sub-area 6a of the Central Street Overlay District (oCSC) that would allow consideration of a drive-through as a special use along Gross Point Road. For Introduction (P2) Ordinance 70-O-12 Amending the Zoning Map to Re-Zone Certain Properties 2635 Crawford Avenue, Evanston Plan Commission and staff recommend approval of Ordinance 70-O-12 to rezone a vacant lot at 2635 Crawford Avenue from an R2 Single Family Residential Zone to a B1a Business District Zone. Adoption requires a favorable vote of three-fourths (3/4) of all the Aldermen elected to the City Council. For Introduction Chair Fiske called Dennis Marino, Manager, Planning & Zoning Division, to present a staff report before calling the public who wished to speak on items P1 and P2: Mr. Marino explained that items P1 and P2 relate to the development of an abandoned gas station site that has been vacant for over 3 years and that staff has been trying to revitalize. He said that Edgemark Development has proposed a Chase Bank with drive through at the site, including vacation of the alley. He said the Plan Commission began hearings in late spring and recommends approval of the creation of sub-area 6a and the rezoning of 2635 Crawford as proposed in Ordinances 69-O-12 and 70-O-12 384 of 635 Planning & Development Committee Meeting Minutes of 7-23-12 Page 2 of 6 respectively. Mr. Marino explained that if Council approved the proposed ordinances, the developer would need to apply for a special use permit for the drive-through, to be heard by the Zoning Board of Appeals (ZBA), who would make a recommendation to the Planning & Development Committee. Chair Fiske called the public who wished to speak to the podium: Megan Lutz of 2637 Crawford, said she moved there 16 years ago assuming the adjacent lot would remain residential. She said the proposal allows for a 24 hour drive- through within 10’ of their home, which is only 3.6’ from the property line, and would jump across the alley. She said the property is only blighted because the development demolished the home that was on it and put it on the market for $700,000. She said it has never been on the market for a price that would be appropriate for an R2 (residential) district. She said Ald. Tendam supports the development so far because, he has told her, the developer will give money for sidewalks at Lovelace Park. She said she has obtained the signatures of all the property owners within 500’ of the project, and that almost all of them oppose it. She said it will have a negative impact on property values and that 2 of the Plan Commissioners had problems with it. She noted that Plan Commission member Seth Friedman asked her to put on the record that it does not meet 3 of the 4 standards required for re-zoning. She noted that the only re-zoned property in Evanston was Walgreens at Main and Dodge and added that the developer has had several offers for the gas station site, but they want to put 3 drive-through lanes on the property. She said there are other options in the Central Street area and they need to preserve the character of the neighborhood. Several residents of the neighborhood were present who stood to show they opposed the proposal. Christine Sammel of 3614 Hillside since 1979, said she is opposed to the development because 1) there are other numerous other uses for the corner lot as it stands; 2) the bank can fit on the corner lot; 3) the 2007 Central St. Master Plan, which is only 5 years old, used the alley as a buffer between the business and residential districts; 4) rezoning such as this would set a precedent and has only been done once in 20 years; 5) once the property is rezoned for business, it will never get back to residential zoning, so there should be an overwhelming reason to do so. She asked the Committee to deny the proposed ordinances. Joshua Huppert of 2630 Crawford, directly across form 2635 Crawford, the proposed site explained that Roseman Tractor applied for re-zoning for a parking lot, saying that they would have to move if it weren’t allowed. They did not get permission and did not move until 30 years later. He re-iterated that the gas station site is vacant because the developer has turned down offers. He said they could be starting a precedent of developers buying R2 lots and keeping them vacant. He asked the Committee to keep the law the way it is. Carl Bova of 1322 Rosalie Street, asked whether the City needs to change zoning for a new bank and what value it would bring to the neighborhood. He suggested building a bank that conforms to the Central Street Master Plan. He noted that changing the zoning designation will encroach upon the R1 district. He said traffic volume for the bank suggests that an isolated lane is not necessary. He said the attached drive- through at the 1st Bank and Trust takes up less space and seems sufficient. He noted 385 of 635 Planning & Development Committee Meeting Minutes of 7-23-12 Page 3 of 6 that the Central Street Master Plan was put in place looking forward and it reflects the character of the neighborhood. Alison Cook of 2721 Thayer Court, said she lives up the street from the proposed development and she objects to the encroachment on the residents. She said drive- throughs are prohibited because they don’t want them. Fernando Ferrer of 2636 Crawford, directly across from the vacant R2 lot, said he is against the proposal because it is dangerous for the pedestrians and children in the area. He said it will make it extremely difficult for him to back into Crawford, which is already difficult, with the increase in traffic and a 24 hour drive-through. He added that Edgemark has neglected the gas station site as there are broken bottles, old leaves and overgrown grass. He said they are playing with the neighbors to make money. Aaron Noffsinger of 3501 Hillside Drive, said his biggest concern is safety for the residents. He said there are currently 20 children under 8 years old, including 2 and 4 year olds living in the immediate area and the increase of 450 cars per day turning into the bank, will increase the opportunities for accidents to occur. He said using 2 lots for the development does not fit in with the character of the neighborhood and that the current proposal is not safe. He asked that the Committee come to an agreement with the people of the neighborhood on how to make the development safe. He added that the drive-through as proposed will be 5’ away from peoples’ dining room windows. He noted that Chase has many commercials advertising that their customers can do their banking online and believes the drive-throughs will be obsolete within 5 years so he does not believe it is necessary to re-zone to allow them. Scott Borstein, on behalf of the applicant, clarified that the proposed text amendment would remove the prohibition of drive-throughs for this overlay and that this drive- through would have to be approved by the ZBA and that the proposed map amendment seeks to change an R2 to B1A district. He noted that the Plan Commission met on 4/11/12, 5/9/12 and 6/20/12 and that all findings that supported the project are in the minutes of those meetings. He argued the reason there has been only one re-zoning in Evanston is because there has been only one applicant and not because the City does not like to re-zone. Richard Sapkin of Edgemark Development thanked the Committee for their consideration. He said he spent a great deal of time working with staff and reduced the proposal from 3 parcels to 2 at their request. He explained that there are 2 types of obsolescence that occur in real estate: economic and physical and this property is physically obsolete as it is difficult to develop another gas station on it. The lot is 11,000 square feet, which is a difficult size and shape to develop. He said the proposed development is viable and meets all the codes and criteria for the City and he believes it will benefit the neighbors. He said the site was purchased with the intension of re- developing the site. He presented plans showing the current gas station site explaining how it is oddly configured and explained that he has worked with site plan designs and that based on input by the neighbors, they made the bank smaller and moved it away from the neighbor’s house, obtaining a 15’ separation. He said he is working to meet the requests of the neighbors. He presented elevations of the proposed bank and the changes they have made. He said all traffic and safety issues will be addressed. Since 386 of 635 Planning & Development Committee Meeting Minutes of 7-23-12 Page 4 of 6 the last hearing, where neighbors made comments about the distance between their homes and the development, they are constantly evolving their plan to meet the requests of staff and the neighbors. He believes the site becomes safer with the development. Larry Okrent of Okrent Associates, showed the site proposed for re-zoning. He said the unique condition is that the longest dimension is 175’ which adjoins a B1 district. The shortest dimension, 50‘, is on Crawford and the configuration suggests the deepening of the lots. Showing the zoning map, he illustrated that the B1 district is surrounded by existing residential districts R2 on the west and that the site departs from grid iron plan. He noted that neighborhood retail districts are surrounded by neighborhoods throughout Evanston and the issue is how to regulate the relationships, saying that the zoning ordinance addresses the issue of business separation where a rear yard of a B district adjoins the rear yard of a residential district when the parking is 20’ away from the boundary. The ordinance has decided that a reasonable degree of separation is decided by these setbacks. He argued that substantial separation is achievable but they could make even more and achieve the separation desired. Luay Abooma, KLOA traffic engineer, noted that the traffic study showed that the bank would generate 600 trips per day: 300 in and 300 out. Some would be going in from existing traffic, adding only 50% to the current street system. Compared to the gas station, the bank generates half the traffic the gas station did: approximately 1,300 trips daily. The traffic index at the triangle intersection determined the increase would be low: less than a 1-second delay. He said the proposed site plan is an enhancement over the previous one with multiple access points, as this plan calls for one access point on Crawford and one on Gross Point. He studied the design and locations of the access drives and found them to be appropriate with no impact on the neighbors and that cars will be readily able to turn onto and out of Crawford. He added that none of the intersections were in the top 10 accident locations. His analysis indicated a low impact use that does not generate peak hour traffic and is an improvement over what was there before. Mary Lindburger, Appraiser, said her analysis showed that the bank would have no negative impact on property values. Chair Fiske asked why they did not believe there would be no impact on the house next door. Ms. Lindburger summarized that the property is in a mixed use area that already includes several commercial and residential properties. She said it is a very stable area; homes are rarely offered for sale, and when they are, they sell. She does not see a negative impact. She said they are proposing to change a situation where they are removing what the City has deemed blighted and has attracted debris, and replacing it with something modern and clean. To address the question of whether the fact that the property owner will be next to a business where she was not before will negatively impact her property value, she looked at the townhomes immediately adjoining the Walgreens at Dodge and Main where the lot was rezoned and adjoined to a drive- through and compared these to homes in the same development but further north. 924 Dodge, which is immediately north of the drive-through, was sold in 2007, and sold 387 of 635 Planning & Development Committee Meeting Minutes of 7-23-12 Page 5 of 6 again with an increase of 10.6% in value. Other townhomes in the development that were not in as close proximity had sold at 11.8% and 12.5% increases in value. There is not an exact match of sales periods. One sold in 2006, one in 2003 and one in 2007. She said the data showed that there is no significant decline in value because of proximity to a drive-through. Ald. Tendam said he is interested in hearing the discussion regarding the map amendment and asked Chair Fiske to advise whether it should be discussed at the committee level. Chair Fiske opened the discussion to the Committee. Ald. Wilson asked staff whether a new gas station could be placed on the site. Mr. Marino responded that a gas station is permitted by the overlay. Ald. Holmes noted that the bank without a drive through would not require a special use. Chair Fiske asked why service stations are not in the special use category since they have drive-throughs. Mr. Marino explained that a service station by definition is not a drive-through and that the overlay as it exists allows for a gas station. Chair Fiske mentioned that there are several bank drive-throughs in Evanston that are smaller than the proposed footprint and believes this one could be done on a smaller footprint. Regarding the separation of the districts, she said that in her ward alleys are very important. Businesses uses are across the alley from residences and co-exist well as long as the alley stays. She said she is very sensitive to the issue of removing alleys which preserve residential neighborhoods and she is impressed with how many people have turned out, not only in this instance, but in past years. She added that she is not convinced that the lot next door will not be de-valued by not having any natural boundary between it and the adjacent business and she would not support it. She asked that the developer re-think the design and do something smaller. Ald. Holmes said she believes P2 is the bigger issue. Ald. Rainey agreed. She said when an issue is based on changing an R district to a B district she gets cautious and concerned. Any use that requires a text amendment, a map amendment, an alley vacation and a trip to the ZBA, we’ve got the wrong location. She said she could never support it and that it also seems that every person within 500’ is opposed. She would support the bank on the Citgo lot, which seems reasonable and that is as far as she could go. She noted that the developer is saying they are not getting a drive-through, just a text amendment that would allow a special use, but ZBA will make an approval for a drive-through but it will be modified to be safe and they will add landscaping, etc. She asked the developer to ask the bank what would happen if the ZBA said they can’t have a drive-through. She said she is opposed to the way it is being presented and asked whether the developer purchased the property with no conditions, or was it dependent on receiving a map amendment and alley vacation. The developer, Richard Sapkin responded that they purchased the property outright. Chair Fiske asked staff whether a plan to replace a house is required when a property purchaser applies to demolish one. Mr. Griffin responded that approximately 4 or 5 years ago a law was passed allowing for the tear down of a house in exchange for an affordable housing fund contribution. Chair Fiske said a number of things about this 388 of 635 Planning & Development Committee Meeting Minutes of 7-23-12 Page 6 of 6 case are problematic and wondered how it came to be when the community just went through the Central Street planning process, which took a long time, ending up with something they hoped they could rely on. She expects that they did not think they would have to fight this battle a few years later. She concluded that it seems that the developer could do something that could be acceptable to the neighbors. Ald. Rainey moved to send the item back to staff, remove from the agenda and ask the developer to come back with an alternate plan, seconded by Ald. Holmes. The Committee voted unanimously 4-0 to remove P1 and P2 from the agenda. IV. ITEMS FOR DISCUSSION (PD1) Rental Unit Licensing Committee’s Recommendation for Consideration to Amend Title 5, Chapter 8 of the City Code to Require the Licensing of Rental Dwelling Units Staff recommends that the Planning and Development Committee consider and discuss the recommendations of the Rental Unit Licensing Committee. For Discussion Ald. Wilson moved that the Committee accept the report, seconded by Ald. Holmes. Ald. Rainey noted that there had been a complaint by Mr. Handler that not everyone had been notified, as had been promised by the City, that the discussion was on the agenda. She said she did not know whether the proper notification had been sent. Chair Fiske said the proper notification will be sent and the item for discussion will be on the next agenda. She asked the speakers who wished to speak to come to the next meeting or send the Committee their comments in writing, if they were unable to attend. V. COMMUNICATIONS There were no communications. VI. ADJOURNMENT The meeting was adjourned at 8:30 p.m. Respectfully submitted, Bobbie Newman 389 of 635 APPROVED Page 1 of 2 Evanston Plan Commission Minutes MEETING MINUTES PLAN COMMISSION Wednesday, November 09, 2011 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Scott Peters (Chair), Richard Shure, Seth Freeman, Patricia Ledesma, Barbara Putta, Lenny Asaro, Stuart Opdycke (Assoc.) Members Absent: David Galloway (Vice Chair), Kwesi Steele Staff Present: Craig Sklenar, Michelle Masoncup Presiding Member: Scott Peters, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM With a quorum present, Chairman Peters called the meeting to order at 7:02P.M. 2. APPROVAL OF OCTOBER 12, 2011 MEETING MINUTES Commissioner Ledesma motioned for approval of the August 10 meeting minutes Commissioner Shure Seconded the motion. A voice vote was taken and the minutes were approved as written. 1. ZONING TEXT AMENDMENT 11PLND-0081 2. ZONING MAP AMENDMENT 11PLND-0076 Edgemark Development, LLC requested that items 1 and 2 of the Agenda be continued to the December 14, 2011 meeting of the Plan Commission Commissioner Freeman motioned to continue items 1 and 2 to the December 14, 2011 meeting of the Plan Commission Commissioner Peters Seconded the Motion. A voice vote was taken and the motion was approved unanimously. 3. WEST EVANSTON PROPROSED DEVELOPMENT PRESENTATION The Commission heard a presentation from Brinshore Development concerning the project at 1600 Foster Street. This project is a 32 unit mixed income housing development located within the West Evanston Zoning Overlay District. This project is Phase 2 of the Neighborhood Stabilization Program 2 (NSP2). The presentation outlined the types of units, styles and the overall development plan proposed. 390 of 635 APPROVED Page 2 of 2 Evanston Plan Commission Minutes Citizen comment concerning the development was received at this time. Pursuant to the requirements of the West Evanston Zoning Overlay, Brinshore only needed to present the proposed plan to the Commission and provide an opportunity for public comment. No action from the Commission was taken concerning this project. A video recording of this meeting is available on the city’s website. http://www.cityofevanston.org/government/agendas-minutes/agenda-minutes---plan- commission/index.php 4. RULES OF THE PLAN COMMISSION UPDATE Craig Sklenar, General Planner, presented the proposed changes to the rules to the Plan Commission. The changes were in accordance to comments collected at the November meeting of the Plan Commission. Additional changes were requested by the commission and will be reviewed by City staff and presented at the December 14, 2011 meeting of the Plan Commission. 5. COMMITTEE REPORTS None 6. ADJOURNMENT Commissioner Shure motioned for adjournment Commissioner Ledesma Seconded the motion. Meeting Adjourned at 9:17 PM The next meeting of the Plan Commission will be Wednesday, December 14, 2011 at 7:00 P.M., Evanston Civic Center, 2100 Ridge Avenue, Council Chambers. Respectfully Submitted, Craig D. Sklenar, AICP General Planner, Community and Economic Development Department 391 of 635 DRAFT – NOT APPROVED Page 1 of 2 Evanston Plan Commission Minutes MEETING MINUTES PLAN COMMISSION Wednesday, December 14, 2011 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Scott Peters (Chair), Richard Shure, Seth Freeman, Patricia Ledesma, Barbara Putta, Kwesi Steele Members Absent: David Galloway (Vice Chair), Lenny Asaro, Stuart Opdycke (Assoc.) Staff Present: Craig Sklenar, Dennis Marino Presiding Member: Scott Peters, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM With a quorum present, Chairman Peters called the meeting to order at 7:02P.M. 2. APPROVAL OF NOVEMBER 09, 2011 MEETING MINUTES Commissioner Putta motioned for approval of the November 9 meeting minutes Commissioner Freeman Seconded the motion. A voice vote was taken and the minutes were approved as written. 3. ZONING TEXT AMENDMENT 11PLND-0081 Amendment of the Zoning Code Section 6-15-14-6 Table 2, to remove “Drive-through facility” from the list of prohibited uses in Subarea 6 of the Central Street Overlay District. 4. ZONING MAP AMENDMENT 11PLND-0076 A petition by Edgemark Development LLC, on behalf of JP Morgan Chase Bank, contract purchaser of the subject property, to amend the Zoning Ordinance by requesting the City Council to remove two parcels from the R2 Single Family Residential Zone and place them within the B1a Business zoning district for the purpose of commercial/retail use. Edgemark Development, LLC requested that items 3 and 4 of the Agenda be continued to the February 08, 2012 meeting of the Plan Commission Commissioner Ledesma motioned to continue items 3 and 4 to the February 08, 2012 meeting of the Plan Commission Commissioner Putta Seconded the Motion. A voice vote was taken and the motion was approved unanimously. 392 of 635 DRAFT – NOT APPROVED Page 2 of 2 Evanston Plan Commission Minutes 5. 2012 PLAN COMMISSION MEETING DATES Craig Sklenar, General Planner, presented the proposed dates for the 2012 Calendar Year for the Plan Commission to convene. Chairman Peters requested that the January meeting e moved from January 12 to January 18 due to a work conflict. A voice vote was taken and the Commission unanimously approved the meeting dates for 2012, with the requested change in date for the January meeting. 6. COMMITTEE REPORTS Commissioner Shure updated the Commission on the progression of the B&B Subcommittee. Since there was no quorum at the last B&B Subcommittee meeting discussion only occurred concerning the issues that need to be discussed in further detail. The subcommittee determined the next meeting shall be held Tuesday January 17, 2012 at 7:30PM. 7. ADJOURNMENT Commissioner Shure motioned for adjournment Commissioner Freeman Seconded the motion. Meeting Adjourned at 7:22 PM The next meeting of the Plan Commission will be Wednesday, January 18, 2012 at 7:00 P.M., Evanston Civic Center, 2100 Ridge Avenue, Council Chambers. Respectfully Submitted, Craig D. Sklenar, AICP General Planner, Community and Economic Development Department 393 of 635 APPROVED Page 1 of 2 Plan Commission Minutes MEETING MINUTES PLAN COMMISSION Wednesday, February 8, 2012 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Scott Peters (Chair), Jim Ford, Richard Shure, Seth Freeman Members Absent: Kwesi Steele, David Galloway, Lenny Asaro, Barbara Putta Staff Present: Craig Sklenar Presiding Member: Scott Peters, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM With a quorum present, Chairman Peters called the meeting to order at 7:04P.M. 2. APPROVAL OF JANUARY 18, 2012 MEETING MINUTES Commissioner Ford motioned for approval of the January 18 meeting minutes Commissioner Shure Seconded the motion. A voice vote was taken and the minutes were approved as written. 3. ZONING TEXT AMENDMENT 11PLND-0081 Amendment of the Zoning Code Section 6-15-14-6 Table 2, to remove “Drive-through facility” from the list of prohibited uses in Subarea 6 of the Central Street Overlay District. 4. ZONING MAP AMENDMENT 11PLND-0076 A petition by Edgemark Development LLC, on behalf of JP Morgan Chase Bank, contract purchaser of the subject property, to amend the Zoning Ordinance by requesting the City Council to remove two parcels from the R2 Single Family Residential Zone and place them within the B1a Business zoning district for the purpose of commercial/retail use. Edgemark Development LLC has requested a continuance on Agenda Items 3 and 4 to the March 14, 2012 meeting of the Plan Commission. Commissioner Ford motioned to continue the matter to the March 14, 2012 meeting of the Plan Commission Commissioner Shure Seconded the motion. A voice vote was taken and the motion passes unanimously. Agenda Items 3 and 4 will be heard at the March 14, 2012 meeting of the Plan Commission. 394 of 635 APPROVED Page 2 of 2 Plan Commission Minutes 5. PLAN COMMISSION WORK PLAN City staff presented a draft work plan to the Plan Commission that is to be presented at the Rules Committee on April 2, 2012. The Commission provided minor feedback concerning items on the work plan. A revised draft will be presented at the March 14, 2012 meeting of the Plan Commission. 6. ADJOURNMENT Commissioner Ford motioned for adjournment Commissioner Shure Seconded the motion. Meeting Adjourned at 7:31 PM The next meeting of the Plan Commission held on Wednesday, March 14, 2012 at 7:00 P.M., Evanston Civic Center, 2100 Ridge Avenue, Council Chambers. Respectfully Submitted, Craig D. Sklenar, AICP General Planner, Community and Economic Development Department 395 of 635 APPROVED Page 1 of 4 Plan Commission Minutes he MEETING MINUTES PLAN COMMISSION Wednesday, March 14, 2012 10 minutes following the adjournment of the Joint Meeting of the Plan Commission and Zoning Board of Appeals (Joint Meeting begins at 7:00 P.M.) Evanston Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Scott Peters (Chair), Jim Ford, Richard Shure, Seth Freeman, Kwesi Steele, Barbara Putta, David Galloway, Lenny Asaro Stuart Opdycke (Associate) Members Absent: Patricia Ledesma Staff Present: Craig Sklenar, Ken Cox, Melissa Klotz, Dennis Marino Presiding Member: Scott Peters, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM With a quorum present, Chairman Peters called the meeting to order at 9:20P.M. 2. APPROVAL OF FEBRUARY 08 and FEBRUARY 15, 2012 MEETING MINUTES Commissioner Ford motioned for approval of the February 08, 2012 meeting minutes Commissioner Shure Seconded the motion. A voice vote was taken and the minutes were approved as written. Commissioner Galloway motioned for approval of the February 15, 2012 meeting minutes Commissioner Shure Seconded the motion. A voice vote was taken and the minutes were approved as written. 3. ZONING TEXT AMENDMENT 11PLND-0081 Amendment of the Zoning Code Section 6-15-14-6 Table 2, to remove “Drive-through facility” from the list of prohibited uses in Subarea 6 of the Central Street Overlay District. ZONING MAP AMENDMENT 11PLND-0076 A petition by Edgemark Development LLC, on behalf of JP Morgan Chase Bank, contract purchaser of the subject property, to amend the Zoning Ordinance by requesting the City Council to remove two parcels from the R2 Single Family Residential Zone and place them within the B1a Business zoning district for the purpose of commercial/retail use. Craig Sklenar, General Planner, informed the applicant, Edgemark Development LLC, had written a request for a continuance concerning Agenda Item 3. They have requested a continuance to the April 11, 2012 meeting of the Plan Commission. 396 of 635 APPROVED Page 2 of 4 Plan Commission Minutes Commissioner Ford motioned to continue the matter to the April 11, 2012 meeting of the Plan Commission. Commissioner Shure Seconded the Motion. A voice vote was taken and the motion passed unanimously. 4. ZONING TEXT AMENDMENT 11PLND-0026 A consideration to amend portions of 6-4-7 “Bed and Breakfast Establishments” of the Zoning Ordinance of the Municipal Code, as proposed by the Bed and Breakfast Subcommittee of the Zoning Committee of the Plan Commission. Craig Sklenar, General Planner, provided an overview of the proposed zoning text amendment as it pertains to Bed and Breakfasts in the Zoning Ordinance. The current text presented represents changes made at the February 15, 2012 meeting of the Plan Commission. Alderman Judy Fiske spoke before the Plan Commission. She urged the Plan Commission to provide a distance requirement of 900’ radius between each individual Bed and Breakfasts to help prevent clustering of B&B in a particular neighborhood. David Reynolds, resident at 204 Davis Street reiterated that a distance requirement would alleviate potential clustering that is showing evidence of potentially happening in his neighborhood. Mr. Reynolds also recommended that the Plan Commission re- examine Part K of the proposed ordinance that defines Owner-occupant-operator. Plan Commissioners deliberated concerning the distance requirements and all commissioners felt that the City Council who is the determining body for all special uses will have the discretion to determined whether a special use application before the Council is in fact negative concerning cumulative effect when considered on a case-by- case basis. Commissioner Galloway motioned to not add any distance requirements to the Bed and Breakfast regulations. Commissioner Ford Seconded the Motion. A voice vote was take and the motion passes unanimously. Commissioner Putta motioned to revise Item K to read as follows: Any Bed and Breakfast Establishment shall be operated by an owner(s) who resides therein, as his/her/their primary residence. Commissioner Ford Seconded the Motion. A voice vote was taken – the motion passes unanimously. Commissioner Ford motioned to continue the matter to the March 21, 2012 meeting of the Plan Commission to begin at 7:00PM. 397 of 635 APPROVED Page 3 of 4 Plan Commission Minutes Commissioner Shure Seconded the Motion. A voice vote was taken – the matter will continue at the March 21, 2012 meeting of the Plan Commission. 5. ZONING TEXT AMENDMENT 12PLND-0011 Consideration of the proposed zoning text amendment to Home Occupations as defined in Section 6-5-1 of the Zoning Ordinance. Commissioner Ford Motioned to continue Agenda Item 5 to the March 21, 2012 Plan Commission meeting due to a lack of time at the March 14, 2012 meeting. Commissioner Shure Seconded the Motion. A voice vote was taken and the motion passes unanimously. This item will be heard at the March 21, 2012 meeting of the Plan Commission. 6. ZONING TEXT AMENDMENT 12PLND-0010 Consideration of the proposed zoning text amendment to the Zoning Ordinance defining Payday Loan Establishments and other similar establishments. Commissioner Peters opened discussion concerning the proposed text amendment that defined Payday Loan Establishments, and allows such establishments in C2 Commercial Districts only as a special use. Commissioner Opdycke and Shure asked why we cannot just ban such institutions outright. City staff responded that Payday Loan Establishments are not defined currently in the Zoning Ordinance and currently are defined with lending institutions that are allowed in multiple zones. Defining the use and allowed zones is required to ensure constitutionality of restrictions as well. Commissioner Shure wanted to know if Tax Preparers who offer refunds in advance of the actual return would be considered a Payday Loan Establishment. Staff said that since the primary use is of tax preparations and that the refund is an advance rather than an actual loan that these types of institutions would not be considered a Payday Loan Establishment. Commissioner Ford Motioned to recommend to the City Council the proposed text amendment establishing a definition of Payday Loan Establishments and the proposed recommendation to allow only in the C2 Commercial Districts as a Special Use. Commissioner Galloway Seconded the Motion. Yea: 5 Ney: 1 (Commissioner Steele opposed the motion) 398 of 635 APPROVED Page 4 of 4 Plan Commission Minutes Commissioner Steele would like Council to consider expanding the Special Use in B1 and B1 Business Districts in Evanston as well. 7. PLAN COMMISSION WORK PLAN Due to time constraints this agenda item was tabled and will be addressed at the March 21, 2012 meeting of the Plan Commission. 8. COMMITTEE REPORTS No Reports 9. ADJOURNMENT 10. ADJOURNMENT Commissioner Ford motioned for adjournment Commissioner Galloway Seconded the motion. Meeting Adjourned at 11:02 PM The next meeting of the Plan Commission held on Wednesday, March 21, 2012 at 7:00 P.M., Evanston Civic Center, 2100 Ridge Avenue, Council Chambers. Respectfully Submitted, Craig D. Sklenar, AICP General Planner, Community and Economic Development Department 399 of 635 APPROVED Page 1 of 3 Plan Commission Minutes MEETING MINUTES PLAN COMMISSION Wednesday, April 11, 2012 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Scott Peters (Chair), Jim Ford, Richard Shure, Seth Freeman, Kwesi Steele, Barbara Putta, David Galloway, Lenny Asaro, Stuart Opdycke (Associate) Members Absent: Patricia Ledesma Staff Present: Craig Sklenar, Ken Cox, Dennis Marino Presiding Member: Scott Peters, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM With a quorum present, Chairman Peters called the meeting to order at 7:05 P.M. 2. APPROVAL OF MARCH 14 AND MARCH 21, 2012 MEETING MINUTES Commissioner Freeman motioned for approval of the March 14, 2012 meeting minutes Commissioner Asaro seconded the motion. A voice vote was taken and the minutes were approved. Commissioner Galloway motioned for approval of the March 21, 2012 meeting minutes Commissioner Freeman seconded the motion. A voice vote was taken and the minutes were approved. 1. ZONING TEXT AMENDMENT 11PLND-0081 Amendment of the Zoning Code Section 6-15-14-6 Table 2, to remove “Drive- through facility” from the list of prohibited uses in Subarea 6 of the Central Street Overlay District. 2. ZONING MAP AMENDMENT 11PLND-0076 A petition by Edgemark Development LLC, on behalf of JP Morgan Chase Bank, contract purchaser of the subject property, to amend the Zoning Ordinance by requesting the City Council to remove a parcel from the R2 Single Family Residential Zone and place it within the B1a Business Zoning District for the purpose of commercial/retail use. Commissioner Asaro recused himself from the hearing of agenda items 1 and 2 due to a conflict of interest. The Law Office in which Commissioner Asaro works is representing the Applicant. Craig Sklenar, General Planner read the following documents into the Record: 400 of 635 APPROVED Page 2 of 3 Plan Commission Minutes - Memo dated 04.06.12 from City of Evanston staff - Proposed Site Plan dated 04.06.12 - Current Survey submitted 04.06.12 - Zoning Analysis dated 04.06.12 - Text Amendment Application - Map Amendment Application - Memo dated 04.06.12 from Edgemark Development amending map amendment application - Zoning Committee of the Plan Commission Packet 10.26.11 - Staff memo dated 12.09.11 from Public Works - October 2011 Traffic Impact Analysis - Citizen letters and Comments The Applicant, Edgemark Development LLC, presented their application for a text amendment and map amendment to the properties at 2628 Gross Point Road and 2635 Crawford Avenue. After the Applicant and their expert witnesses provided evidence and testimony to the merits of their applications, Supporters of the proposed zoning changes were allowed to speak. Opponents of the proposed zoning changes were then allowed to provide cross- examination questions to the Applicant and their expert witnesses. Questions from opponents ranged from the traffic study methodology to the need of a new bank facility in the area. Following Cross-examination, two neighbors within 500’ of the proposed zoning changes presented the Plan Commission a written request for a continuance to the May 9, 2012 meeting of the Plan Commission in order to provide a rebuttal to the Applicant’s testimony. The continuance was granted by the Plan Commission, the hearing remained opened to the May 9, 2012 meeting of the Plan Commission. 3. COMMITTEE REPORTS The Comprehensive Plan Committee will convene April 25, 2012 at 7:30AM to discuss updates to the Comprehensive Plan. 4. ADJOURNMENT Commissioner Ford motioned for adjournment Commissioner Putta Seconded the Motion. Meeting Adjourned 9:50PM The next regular Plan Commission meeting is scheduled for WEDNESDAY, MAY 9, 2012 at 7pm in COUNCIL CHAMBERS of the Lorraine H. Morton Civic Center. 5. ADJOURNMENT 401 of 635 APPROVED Page 3 of 3 Plan Commission Minutes Commissioner Freeman motioned for adjournment, and Commissioner Shure seconded the motion. The meeting adjourned at 9:26 P.M. Respectfully Submitted, Craig Sklenar, AICP General Planner, Community and Economic Development Department 402 of 635 APPROVED Page 1 of 2 Plan Commission Minutes MEETING MINUTES PLAN COMMISSION Wednesday, May 9, 2012 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Scott Peters (Chair), Jim Ford, Richard Shure, Seth Freeman, Kwesi Steele, Barbara Putta, David Galloway, Lenny Asaro, Stuart Opdycke (Associate) Members Absent: Patricia Ledesma Staff Present: Craig Sklenar, Ken Cox, Dennis Marino Presiding Member: Scott Peters, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM With a quorum present, Chairman Peters called the meeting to order at 7:05 P.M. 2. APPROVAL OF APRIL 11, 2012 MEETING MINUTES Commissioner Freeman motioned for approval of the April 11, 2012 meeting minutes Commissioner Ford seconded the motion. A voice vote was taken and the minutes were approved. 3. ZONING TEXT AMENDMENT 11PLND-0081 Continued from the April 11, 2012 Meeting of the Plan Commission: Amendment of the Zoning Code Section 6-15-14-6 Table 2, to remove “Drive-through facility” from the list of prohibited uses in Subarea 6 of the Central Street Overlay District. 4. ZONING MAP AMENDMENT 11PLND-0076 Continued from the April 11, 2012 Meeting of the Plan Commission: A petition by Edgemark Development LLC, on behalf of JP Morgan Chase Bank, contract purchaser of the subject property, to amend the Zoning Ordinance by requesting the City Council to remove a parcel from the R2 Single Family Residential Zone and place it within the B1a Business Zoning District for the purpose of commercial/retail use. Resident Joshua Huppert at 2630 Crawford Avenue requested an additional continuance due to improper mailed notice of property owners within 500’ of the subject property for a map amendment at 2635 Crawford Avenue. The 500’ notices were sent using a database generated using the property address at 2628 Gross Point Road, which is the applicant’s primary address for the project. Ken Cox, Assistant City Attorney, stated that upon review of the request, the city complied with intent of the regulations. 403 of 635 APPROVED Page 2 of 2 Plan Commission Minutes However Plan Commissioners believed that intent of the regulations were to notify the exact parcels that were to be amended by the map amendment, not a primary address. Commissioner Freeman motioned to continue the hearing to the June 20, 2012 meeting of the Plan Commission at 7:00PM Commissioner Ford seconded the motion. A voice vote was taken; the motion passes 7-0. The hearing will be continued to the June 20, 2012 meeting of the Plan Commission at 7:00PM. 5. COMMITTEE REPORTS None. 6. ADJOURNMENT Commissioner Galloway motioned for adjournment Commissioner Putta seconded the motion. The meeting adjourned at 8:05 P.M. Respectfully Submitted, Craig Sklenar, AICP General Planner, Community and Economic Development Department The next regular Plan Commission meeting is scheduled for WEDNESDAY, JUNE 20, 2012 at 7pm in COUNCIL CHAMBERS of the Lorraine H. Morton Civic Center. 404 of 635 DRAFT – NOT APPROVED Page 1 of 2 Plan Commission Minutes MEETING MINUTES PLAN COMMISSION Wednesday, June 20, 2012 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Jim Ford, Seth Freeman, Kwesi Steele, David Galloway, Patricia Ledesma Members Absent: Scott Peters (Chair), Richard Shure, Lenny Asaro, Barbara Putta, Stuart Opdycke (Associate) Staff Present: Craig Sklenar, Ken Cox, Dennis Marino Presiding Member: David Galloway, Vice Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM With a quorum present, Chairman Peters called the meeting to order at 7:08 P.M. 2. APPROVAL OF MAY 09, 2012 MEETING MINUTES Commissioner Freeman motioned for approval of the May 09, 2012 meeting minutes Commissioner Ford seconded the motion. A voice vote was taken and the minutes were approved. 3. ZONING TEXT AMENDMENT 11PLND-0081 Continued from the May 09, 2012 Meeting of the Plan Commission: Amendment of the Zoning Code Section 6-15-14-6 Table 2, to remove “Drive-through facility” from the list of prohibited uses in Subarea 6 of the Central Street Overlay District. 4. ZONING MAP AMENDMENT 11PLND-0076 Continued from the May 09, 2012 Meeting of the Plan Commission: A petition by Edgemark Development LLC, on behalf of JP Morgan Chase Bank, contract purchaser of the subject property, to amend the Zoning Ordinance by requesting the City Council to remove a parcel from the R2 Single Family Residential Zone and place it within the B1a Business Zoning District for the purpose of commercial/retail use. Residents were allowed to provide opposing testimony to the Applicant’s presentations. Residents Joshua Huppert at 2630 Crawford Avenue and Megan Lutz at 2637 Crawford Avenue provided testimony that spoke in opposition of the map amendment at 2635 Crawford Avenue. After testimony and cross examination of the witnesses were provided, the Plan Commission allowed time for public comment. Comments spoke to concerns of traffic 405 of 635 DRAFT – NOT APPROVED Page 2 of 2 Plan Commission Minutes congestion, precedence of zoning changes and perceived need for a drive-through. Comments supporting the project included the need to clean up the old Citgo station and the desire to see development occur in this area of Evanston. After all testimony was provided, Vice Chairman David Galloway closed the hearing to begin deliberations amongst commissioners. Commissioner concerns were mostly concerning the proposed site plan, stating that if it were about the site plan and not the merits of a map or text amendment they would be inclined to vote against the recommendation. Some commissioners were concerned about the rezoning of residential properties to business zones, citing that this is done rarely in the city. Commissioner Ford motioned to provide the City Council with a favorable recommendation to amend the Zoning Ordinance that creates Subarea 6a of the Central Street Overlay District (oCSC) that would provide Drive-throughs as a Special Use. Commissioner Steele seconded the motion. A voice vote was taken; the motion passes 5-0. Commissioner Ford motioned to provide the City Counicl with a favorable recommendation to amend the Zoning Map that would change the underlying zoning of the subject property at 2635 Crawford Avenue from an R2 Single Family Residential to a B1a Business Zoning District. Commissioner Galloway Seconded the Motion. A voice vote was taken; the motion passes 3-2. Commissioners Freeman and Ledesma opposed the vote. 5. COMMITTEE REPORTS Craig Sklenar, General Planner, provided the Commission with an update concerning the Comprehensive Plan Subcommittee. The Subcommittee will meet again July 18 at 7:30AM. 6. ADJOURNMENT Commissioner Ledesma motioned for adjournment Commissioner Steele seconded the motion. The meeting adjourned at 10:45 P.M. Respectfully Submitted, Craig Sklenar, AICP General Planner, Community and Economic Development Department The next regular Plan Commission meeting is scheduled for WEDNESDAY, JULY 11, 2012 at 7pm in COUNCIL CHAMBERS of the Lorraine H. Morton Civic Center. 406 of 635 For City Council meeting of November 12, 2012 Item P4 Ordinance 119-O-12 Granting Amendments to the Approved Planned Development at 635 Chicago Avenue For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Steve Griffin, Director, Community & Economic Development Department Dennis Marino, Manager, Planning and Zoning Division Craig Sklenar, General Planner, Planning & Zoning Division Subject: Amendment to the approved Planned Development at 635 Chicago Ave. Ordinance 119-O-12 Date: November 1, 2012 Recommended Action City staff recommends the adoption of Ordinance 119-O-12, amending the Planned Development as granted in Ordinance 36-O-12 adopted May 14, 2012 by the Evanston City Council for the development of a new Walgreens at 635 Chicago Avenue. Since introduction of Ordinance 119-O-12 on October 22, 2012, Walgreens has requested a slight increase in height of the two wind turbines of 4 feet, from 26 feet to 30 feet. The Ordinance has been amended to reflect this change. The increased height will enable Walgreens to streamline the wind turbines and increase their efficiency. Since approval of the Planned Development, Walgreens has been in discussion with the property owner and City staff concerning the development of an energy efficient prototype retail store at 635 Chicago Avenue. The size of the proposed principal structure, layout of the site plan and drive-through location has not changed. The addition of two wind turbines each totaling thirty feet (30’) in height, which are classified as accessory structures, require an amendment to the Planned Development. Subsection 6-4-6-2-(G) of the Zoning Ordinance establishes a maximum height of seventeen feet, six inches (17’6”) for accessory structures. Subsection 6 -10-1-9-(C)-1- (b) of the Zoning Ordinance allows a maximum Site Development Allowance for Accessory Structures of thirty feet (30’) in the C1a District. This is the only requested change to the previously approved Planned Development. Background Memorandum 407 of 635 The redevelopment of the Walgreens site and improvements of the Southpoint Plaza on Chicago Avenue and Keeney Street will complete the south corridor section of Chicago Avenue south of Kedzie that has been undergoing a transformation for nearly a decade. This development completes the revitalization and streetscape enhancement of the Chicago Avenue Corridor from South Boulevard to Kedzie Avenue. The timing of this Planned Development is complimentary to the AMLI development adjacent that will include 214 units of rental housing, work/live units, ground floor retail and a new streetscape on Chicago Avenue. On May 14, 2012, Evanston City Council approved the Planned Development to build a new 13,000 sf Walgreens and improve the site at 635 Chicago Avenue. Since the approval of the Planned Development, Walgreens has been in discussion with the property owner to develop a LEED Platinum prototype at this location, one of the first in the nation. In order to achieve their LEED Platinum certification the addition of a new solar array on the roof, a solar array over the drive-through and 2 wind turbines is required. Walgreens is proposing a new style of architecture that while using the same types of materials as approved in the original Planned Development, is different compared to other store styles throughout the country. The proposed architectural articulation of the building is within the proposed footprint of the original Planned Development. In addition, the Applicant has proposed to increase the building’s height 10’ from 28’-0” to 38’-0”, and add an attached trellis canopy along Keeney that would cover the drive- through area, but still be open to the air above. These two changes are proposed to facilitate the necessary height and area to produce enough energy on site to achieve LEED Platinum Certification. Both proposed changes are substantially compliant to the original Planned Development and the C1a zoning district, but should be noted. Zoning Ordinance The C1a Commercial Mixed-Use District governs the subject property at 635 Chicago Avenue. The properties along Chicago Avenue are zoned C1a, however the properties abutting the alley are zoned R5 General Residential on Hinman Avenue. 6-10-1-9 Section D-1 requires any development whose lot area is over 30,000 square feet in size must apply for a Planned Development. The applicant’s property is 71,417 square feet in size, requiring a Planned Development for approval by the City Council. Ordinances Identified for Requested Relief: 6-10-1-9-(C): Development Allowances – Commercial Districts 1(b) The Maximum height increase over that otherwise permitted in the commercial districts shall be no more than thirty feet (30’) in C1a Districts. Traffic Impact 408 of 635 The proposed changes do not change the overall traffic pattern of the original Planned Development. There is minimal traffic impact within the neighborhood as the development does not add significant amounts of traffic to the block when compared to existing versus proposed conditions. Please see the following documents included: Ordinance 119-O-12 This document provides a detailed description of the proposed amendment to Planned Development Ordinance 36-O-12 and the development allowances that will be granted. Ordinance 36-O-12 This document provides a detailed description of the proposed Planned Development and the development allowances that will be granted. Legislative History March 14, 2012 – Zoning Board of Appeals voted 4-1 to recommend approval of a special use for a drive-through for the proposed Planned Development. March 14, 2012 – Zoning Board of Appeals voted 2-3 against to recommend approval to City Council of a proposed major variation of 0’ setback from a rear yard setback for the proposed Planned Development. March 14, 2012 – Plan Commission voted 8-0 to recommend approval of the proposed Planned Development as proposed. May 14, 2012 – City Council Approves Ordinance 36-O-12 to construct a new 13,000 sf Walgreens and approved use of a drive-through at 635 Chicago Avenue. Attachments Ordinance 119-O-12 Ordinance 36-O-12 Revised Site Plan and Elevations Revised Zoning Analysis 409 of 635 11/1/2012 10/8/2012 119-O-12 AN ORDINANCE Granting Amendments to the Approved Planned Development and Drive-Through Facility Located at 635 Chicago Avenue (“Walgreens”) WHEREAS, the City of Evanston, Cook County, Illinois, (the “City”) is a home rule unit of government under the Illinois Constitution of 1970; and WHEREAS, Article VII, Section 6a of the Illinois Constitution of 1970 confers certain powers upon home rule units, among which are the powers to regulate for the protection of the public health, safety, and welfare; and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and WHEREAS, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code, 2012, as amended, (“the Zoning Ordinance”); and WHEREAS, on May 14, 2012, the City enacted Ordinance 36-O-12, attached hereto as Exhibit 1 and incorporated herein by reference; and WHEREAS, pursuant to the provisions of the Zoning Ordinance, Ordinance 36-O-12 granted a Special Use Permit for a Planned Development and Drive- Through Facility in the C1a Commercial Zoning District for the property located at 635 Chicago Avenue, Evanston, Illinois (the “Subject Property”), which is legally described in Exhibit 1; and 410 of 635 119-O-12 ~2~ WHEREAS, Walgreen Co. (“the Applicant”), lessee of the Subject Property, submitted a proposed site plan (the “Revised Site Plan”), attached hereto as Exhibit 2 and incorporated herein by reference, which would govern the construction and operation of said Planned Development; and WHEREAS, in order to construct the Planned Development in accord with the Revised Site Plan, the Applicant requests amendments to Ordinance 36-O-12, particularly with regard to the height of accessory structures; and WHEREAS, pursuant to Subsection 6-3-6-5 of the Zoning Ordinance, the City Council may grant Site Development Allowances to the normal district regulations established in the Zoning Ordinance; and WHEREAS, Ordinance 36-O-12 is a piece of legislation enacted by the City Council of the City of Evanston, subject to revision only by said City Council; and WHEREAS, on October 22, 2012, the Planning and Development Committee (“P&D Committee”) of the City Council held a meeting, in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq), during which it considered the Revised Site Plan; and WHEREAS, during said meeting, the P&D Committee received input from the public, carefully deliberated on the Revised Site Plan, found that the Revised Site Plan substantially incorporates “generally recognized sustainable design practices… to promote energy conservation and improve environmental quality,” the public benefit for Planned Developments set forth in Subsection 6-3-6-3-(I) of the Zoning Ordinance, and recommended approval of the Revised Site Plan by the City Council; and 411 of 635 119-O-12 ~3~ WHEREAS, at its meetings of October 22 and November 8, 2012, the City Council considered the P&D Committee’s recommendation, heard public comment, made findings, and amended and adopted said recommendation, as amended; and WHEREAS, it is well-settled law in Illinois that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747), NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby accepts the Revised Site Plan in order to allow the construction of a Planned Development on the Subject Property in conformance therewith, pursuant to Ordinance 36-O-12, as revised by this ordinance. SECTION 3: Pursuant to Subsection 6-3-6-12-(C) of the Zoning Ordinance, the City Council hereby grants the following Major Adjustment to the Planned Development, approved by Ordinance 36-O-12: Applicant may construct two (2) wind turbines, accessory structures, each twenty-six thirty feet (26’ 30’) in height. Subsection 6-4-6-2-(G) of the Zoning Ordinance establishes a maximum height of seventeen feet, six inches (17’6”) for accessory structures and Subsection 6-10-1-9-(C)-1-(b) allows a maximum height-related Site Development Allowance of thirty feet (30’) in the C1a District. SECTION 4: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: 412 of 635 119-O-12 ~4~ (A) Turbine Noise: The Applicant shall construct the wind turbines in a manner, approved by the City in the building permit process, that prevents noise emanating from them from exceeding fifty-five decibels (55 dB) at the lot line, as per the International Mechanical Code, adopted and amended, respectively, by City Code Sections 4-7-1 and Section 4-7-2, 303.6. (B) Recordation: The Applicant shall, at its cost, record a certified copy of this ordinance, including all Exhibits attached hereto, with the Cook County Recorder of Deeds, and provide a copy thereof to the City, before it may apply to the City for any permits related to the Special Use Permit authorized by Ordinance 36-O- 12, as amended by this Ordinance 119-O-12. SECTION 5: Except as otherwise provided for in this Ordinance 119-O- 12, all applicable regulations of Ordinance 36-O-12, the Zoning Ordinance, and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. To the extent that the terms and/or provisions of any of said documents conflict with any of the terms herein, this Ordinance 119-O-12 shall govern and control. SECTION 6: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 7: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: This Ordinance 119-O-12 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. 413 of 635 119-O-12 ~5~ Introduced:_________________, 2012 Adopted:___________________, 2012 Approved: __________________________, 2012 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 414 of 635 119-O-12 ~6~ EXHIBIT 1 Ordinance 36-O-12 415 of 635 416 of 635 417 of 635 418 of 635 419 of 635 420 of 635 421 of 635 422 of 635 423 of 635 424 of 635 119-O-12 ~7~ EXHIBIT 2 Revised Site Plan 425 of 635 10x35 LOADINGBERTHEXISTING OUTLOT BUILDING14,558 S.F.45 PARKING SPACES(INCLUDES 2 H.C.)KEENEY STREETCHICAGO AVENUEALLEYENTRYDRIVE THRU428.62171.14EXISTING SIDEWALK TO BE UPGRADED TO CURRENT STREETSCAPEEXISTING SIDEWALK TO BE UPGRADED TO CURRENT STREETSCAPETOTAL ROOF AREAS 1-4 = 16,472 SFWINDTURBINE1313122101816ROLLOVER CURB AT LOADINGWINDTURBINE98'-2"144'-0"5'-6"18'-0"6"7'-0"24'-0"9'-0"9'-0"18'-0"9'-0"9'-0"8'-0"8'-0"8'-0"8'-0"9'-0"1'-0 3/4"17'-5"1'-0"18'-0"18'-0"6"6'-6"17'-4"8"1'-0"1'-0"15'-621'-11"3'-1"FLUSH W/ PAVEMENT PARKING4'-8"6"2'-6"16'-6"35'-10"2'-0"2'-0" 34'-0"34'-0"20'-1 1/2"1'-0"R11'-6"R 1 1 ' - 6 "SCALE: SITE PLAN1" = 30'-0"1426 of 635 SCALE:WEST ELEVATION-CHICAGO AVE.1/8" = 1'-0"1T/O ROOFEL: (+) 38'-0"T/O PARAPETEL: (+) 32'-4"T/O EXISTING BLDG.EL: (+) 14'-0"T/O GRADEEL: (+) 0'-0"T/O ROOFEL: (+) 35'-10"T/O ROOFEL: (+) 29'-6"T/O ROOFEL: (+) 23'-2"T/O ROOFEL: (+) 16'-9"T/O STONEEL: (+) 10'-0"T/O STEELEL: (+) 13'-0"B/O ENTRY CANOPYEL: (+) 9'-8"REFERENCED KEY NOTES"TYPE 1" UTILITY SIZE FACE BRICK. 1/3 RUNNING BOND.COLOR: LIGHT IRONSPOT SMOOTH. MANUF:ENDICOTTCLAYLIMESTONECALCIUMSILICATECONCRETEMASONRYCASTSTONEC 90C 216C 568C 73-99AC 136430' O.C. MAX. -10' FROMCORNER MAX.SPACING = 1.5 XWALL HEIGHT 20'O.C. MAX. - 4' TO 6'FROM CORNERMAX.SLIP PLANEBETWEENCMU ANDCAST STONESEE BIATECHNICALNOTE 18AUNITTYPEASTMDESIGNATIONVERTICALCONTROL JOINTSPACINGSPACING = 1.5 XWALL HEIGHT 20'O.C. MAX - 4' TO 6'FROM CORNERMAX.HORIZONTALREQUIREMENTSWALL TIES @ 16"VERTICAL MAX.PLUS VENEERREINFORCEMENT @16" VERTICAL MAX.SLIP PLANEBETWEEN BRICKAND CAST STONE.WALL TIES @ 16"O.C.VERTICALMAX. SLIP PLANBETWEEN BRICKAND CMU.MISC. REFERENCESUNITSINSTALLED DRY.SEE NCMA TEK10-1A, 10-4,12-1AUNITS INSTALLED WETWITH RAKED JOINTS.JOINTS ARE POINTEDAFTER SET. EXPOSEDHEAD JOINTS TO GETBACKER ROD & SEALANT.SEE CAST STONETECHNICAL BULLETINS33, 43, & 44.STAGGER CONTROL JOINT IN CONCRETE BLOCK BACK-UPWALL 8"-12" FROM EXPANSION JOINT. DO NOT ALIGN JOINTS.BACKER ROD WITH URETHANE SEALANT. SEE SPEC.SEC. 04200.8" CONCRETE BLOCK BACK-UP WITH "D/A 3600- LAUDER EYE"BY 'DUR-O-WAL' TIES 30" O.C. EVERY 2nd COURSESTAGGERED VERT. W/ COTTON SASH CORD WEEPS @ 24"O.C. AND 30 MIL RUBBERIZED ASPHALT BASE FLASHING BY'IPCO' W/ .015 STAINLESS STEEL DRIP EDGE BY 'DUR-O-WAL'.PREMOLDED FOAM PAD OR NEOPRENE PAD. SEE SPEC.SEC. 04200.1'-2"UTILITY SIZE FACE BRICK. 1/3 RUNNING BOND. SEE SPEC.SEC. 04200.12345132412504.20.01"TYPE 2" UTILITY SIZE FACE BRICK. 1/3 RUNNING BOND.COLOR: ALMOND SMOOTH. MANUF: ENDICOTT04.20.02MASONRY SOLDIER COURSE04.20.03MASONRY ROWLOCK SILL04.20.04ARCHITECTURAL CAST STONE LEDGE BASE WITH WASH (4'LENGTH TYP.- FOLLOW ELEVATION FOR JOINT PLACEMENT) .04.20.05PREFABRICATED SOLID COMPOSITE ALUMINUM CANOPY.10.71.02RED "WALGREENS" SCRIPT SIGN, INTERNALLY ILLUMINATED.SEE DETAILS ON SHEET A-72010.14.74EXPANSION JOINT W/ BACKER ROD AND SEALANT- COLOR TOMATCH ADJACENT MATERIAL. SEE DETAIL D-13.04.20.06PRIOR TO FABRICATING SIGNS. FIELD VERIFY THE LOCATIONOF STEEL BEAM LOCATED BEHIND SIGNS SO THATELECTRICAL FEEDS CAN BE PROPERLY LOCATED IN ORDERTO CLEAR STRUCTURE.10.14.75INDIVIDUAL LETTER SIGN.10.14.76WH-1, WALL HYDRANT22.10.12JUNCTION BOX FOR FUTURE REDBOX. FURNISHED ANDINSTALLED BY ELECTRICAL CONTRACTOR.26.10.72WALL MOUNTED LIGHT. SEE ELECTRICAL DRAWINGS.26.50.22YELLOW DELINEATOR POSTS AT DRIVE-THRU WINDOW.FASTEN TO CONCRETE WITH BOLTS.32.12.01INSULATED COMPOSITE PANEL SYSTEM WITH DECORATIVEACCENT.07.60.01INSULATED GLAZING IN ALUMINUM STOREFRONT SYSTEM.PROVIDE LAMINATED GLASS AT ALL GLAZING BELOW 7'-0".08.80.01PREFINISHED OVER-HEAD COILING DOCK DOOR.08.30.01GAS METER.33.10.01ELECTRICAL "CT" PANEL.33.10.03ROOF LINE BEHIND (HEIGHT @ PARAPET). SEE SHEET A-131.07.50.01PREFINISHED SHEET METAL COPING. COLOR TO MATCHADJACENT MATERIAL07.60.02RAIN SHIELD AT DOOR OPENING.08.70.01FIRE DEPARTMENT SIAMESE CONNECTION WITH FITTINGS @36"-42" ABOVE FINISHED GRADE. CONSULT WITH LOCAL FIREDEPARTMENT.21.10.01METAL DOORS & FRAMES: PAINT TO MATCH ADJACENT BRICK.08.11.01SPANDREL GLAZING.08.80.02CLEAR ANODIZED ALUMINUM WINDOW FRAMES.08.41.01PHARMACY DRIVE-THRU WINDOW ASSEMBLY08.56.01LINE OF BRICK LEDGE IN POURED FOUNDATION.03.30.01DOORBELL @ 4'-0" A.F.F.08.70.02ARCHITECTURAL CAST STONE UNITS (4' LENGTH TYP.- 5' MAX).PROVIDE APPROPRIATE LENGTH AT EXPANSION JOINTS. SEEWALL SECTIONS FOR SIZES.04.20.07SHEET METAL SCUPPER THROUGH MASONRY PARAPET.07.60.03ALUMINUM STANDING SEAM AWNING.07.61.01ALUMINUM STANDING SEAM ROOFING. PROVIDE GUTTERSAND DOWNSPOUTS.07.61.02KYNAR-PAINTED ALUMINUM WINDOW FRAMES.COLOR: BONE WHITE.08.41.02CLEAR GLAZING WITH LAMINATED TRANSLUCENTINTERLAYER.08.41.03HISTORICAL IMAGE OF MOUND, MN APPLIED TO BACK OFDISPLAY WINDOW PRIOR TO INSTALLATION.08.41.047" JAMES HARDIE ARTISAN LAP SIDING.07.46.01MOLDED URETHANE MILLWORK CORNICE. SEE WALLSECTIONS FOR DETAILS.07.46.02MOLDED URETHANE MILLWORK DECORATIVE STRUT.07.46.03CURVED STRETCHED FABRIC AWNING OVER ALUMINUMFRAME.10.70.01REVISIONSNO. DATE BYDESCRIPTIONWALGREENSDATE:SCALE:REVIEWED:DRAWN BY:DRAWING TITLE:PROJECT NO. 20015364NEC OF CHICAGO AVE & KEENEY ST.EVANSTON, ILSTORE NO. 15364AS SHOWN9/18/12JBI HEREBY CERTIFYTHAT THIS PLAN ANDSPECIFICATION WASPREPARED BY ME ORUNDER MY DIRECTSUPERVISION ANDTHAT I AM A DULYREGISTEREDARCHITECT ORENGINEER UNDER THELAWS OF THE STATE OFILLINOIS AS SIGNIFIEDBY MY HAND AND SEAL.A-210EXTERIOR ELEVATIONSEXPANSION JOINT DETAILCONTROL JOINT SCHEDULE??427 of 635 EXISTING OUTLOT BUILDING10x35 LOADING BERTH5'x5' TREE GRATE (TYP.)SEE DETAIL: LIGHT POLE (TYP.)EXISTING TREE (TYP.)- TURF -- TURF -AMLI-EVANSTONBUILDING- E X I S T I N G A L L E Y -- K E E N E Y S T R E E T -- C H I C A G O A V E N U E -SCORED, BROOM FINISH CONCRETE SIDEWALK TO MATCH CITY OF EVANSTON STREETSCAPE PATTERN (TYP.)SEE DETAIL:BRICK PAVER BANDING (TYP.)SEE DETAIL:7L1-38L1-32L1-33L1-34L1-31L1-34L1-35L1-3- TURF -2 BIKE RACKS (4 BIKES)SEAT WALL PLANTER (18" HT. )WIND TURBINEWIND TURBINEPERENNIALS/GRASSES (TYP.)EVERGREEN SHRUB (TYP.)SHADE TREE (TYP.)PARKWAY TREE (TYP.)DECIDUOUS SHRUB (TYP.)SMALL ORNAMENTAL TREECOLUMNAR ORNAMENTAL TREEPERENNIALS/GRASSES (TYP.)WALGREENSDATE:SCALE:REVIEWED:DRAWN BY:FACILITIES PLANNING DESIGN AND ENGINEERING106 WILMOT ROADDEERFIELD, IL 60015-5105DRAWING TITLE: PRELIMINARY LANDSCAPE PLANNEC OF CHICAGO AVE & KEENEY ST.EVANSTON, ILALLDRAWINGSANDWRITTENMATERIALAPPEARINGHEREINCONSTITUTETHEORIGINALANDUNPUBLISHEDWORKOFTHEARCHITECT,ANDTHESAMEMAYNOTBEDUPLICATED,USEDORDISCLOSEDWITHOUTTHEWRITTENCONSENTOFTHEARCHITECT.COPYRIGHT:CAMBURAS&THEODORE,LTD.ASSHOWNREVISIONSNO. DATE BYDESCRIPTIONI HEREBY CERTIFY THAT THIS PLAN AND SPECIFICATION WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY REGISTERED ARCHITECT OR ENGINEER UNDER THE LAWS OF THE STATE OF ILLINOIS AS SIGNIFIED BY MY HAND AND SEAL.SCALE: 1" = 20'-0"1PRELIMINARY LANDSCAPE PLAN0 204060428 of 635 429 of 635 430 of 635 431 of 635 432 of 635 433 of 635 434 of 635 435 of 635 436 of 635 For City Council meeting of November 12, 2012 Item P5 Ordinance 120-O-12 Special Use for Scoreboards at 2250 Sheridan Road For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Steve Griffin, Director, Community and Economic Development Department Dennis Marino, Manager, Planning and Zoning Division Melissa Klotz, Zoning Planner, Planning and Zoning Division Subject: Ordinance 120-O-12, Granting a Special Use for Scoreboards at 2250 Sheridan Road Date: October 10, 2012 Recommended Action Zoning Board of Appeals, Sign Review and Appeals Board, and City staff recommend the adoption of Ordinance 120-O-12 granting a special use permit for scoreboards at 2250 Sheridan Road. The applicant has complied with all zoning requirements and meets all of the standards of a Special Use for the T2 District. The Zoning Board of Appeals found this as well in its findings for a positive recommendation. This ordinance was introduced at the October 22, 2012 City Council meeting. Summary Northwestern University proposes to install a total of seven electronic scoreboards at the six south courts of the Vandy Christie Tennis Center at 2250 Sheridan Road, in the block between Noyes Street and Dartmouth Place. The six small scoreboards will each serve a tennis court, and the one larger scoreboard will be located along the west side of the property near the alley, facing Sheridan Road, and will display all of the match scores. This property is located in the T2 Transitional Campus District, and is surrounded by the NU campus to the east and the T1 Transitional Campus District to the west, which is primarily made up of Northwestern-owned properties. The scoreboards will only be used during daylight hours. There are no speakers or audio built in to the scoreboards. The small scoreboards will be positioned so that they appear to hang off of the existing 12’ fence that surrounds the tennis courts. The fence has a mesh screening on it so the small scoreboards will not be visible from Sheridan Road. The small scoreboards have a maximum height of 12’10”, and each feature a scoreboard face of 9’ x 3’6”. The larger scoreboard will project to a total height of 19’ and will be minimally visible from the Sheridan Road right-of-way. A height study is included that shows the visibility of the Memorandum 437 of 635 top of the scoreboard (the signage portion) from the street view. This scoreboard has a maximum height of 19’, and features a scoreboard face of 9’ x 27’, with an elongated sign along the top that is 10” tall by 27’ long an d two end signs that display the Northwestern Wildcat image. The large scoreboard is raised so that the lowest part of the scoreboard face is 9’ above grade and features a gated entrance below the scoreboard face. The back of the scoreboard will face the alley and the T1 Transitional Campus District. This view will be landscaped and contain ivy to screen the scoreboard. A smaller sign will be located on the back of the scoreboard just above the gated entrance that faces the alley. Neighborhood Benefit: This use should not cause any type of negative cumulative effect on the surrounding neighborhood. The intensity of the use is not changing in any way. Some residents mentioned concerns at the October 2, 2012 Zoning Board of Appeals hearing that they would like the tennis courts to remain open to the public when not in use by the University and hope the new scoreboards do not change that. Comprehensive Plan The Evanston Comprehensive General Plan encourages institutional development enhancements. The proposed scoreboards are a necessary enhancement for Northwestern University’s tennis program that competes in the Big Ten Conference at the NCAA Division I level. The Comprehensive Plan specifically includes: Goal: Support the growth and evolution of institutions so long as the growth does not have an adverse impact upon the residentially-zoned adjacent neighborhoods. The proposed scoreboards will be minimally visible from Sheridan Road, as shown in the included Height Study. Most of the properties within the vicinity of the tennis courts are owned by Northwestern University and will not be negatively impacted by the proposal. The residential area to the west should not be impacted by the visibility of the large scoreboard from the alley view since the back of the scoreboard will feature mature landscaping and ivy to camouflage the scoreboard. Legislative History September 13, 2012: The Sign Review and Appeals Board reviewed the large scoreboard since it features signage on it. A recommendation for approval was made subject to a reduction in height and signage on the large scoreboard. The current proposal is a revision that is within substantial compliance of the Sign Board’s recommendation for approval. October 2, 2012: The ZBA recommended the City Council approve the application for a special use permit with the following conditions: 1. The scoreboards be in substantial compliance with the documents and testimony provided. 2. The back of the large scoreboard must be screened from view, including the university logo signs on both sides of the large scoreboard, by mature landscaping materials. 438 of 635 Attachments Proposed Ordinance 120-O-12 October 2, 2012 ZBA Draft Meeting Minutes ZBA Findings Staff memo to the ZBA ZBA Application Packet 439 of 635 10/5/2012 120-O-12 AN ORDINANCE Granting a Special Use Permit for Scoreboards Located at 2250 Sheridan Road in the T2 Transitional Campus Zoning District WHEREAS, the Zoning Board of Appeals (“ZBA”) met on October 2, 2012, pursuant to proper notice, to consider case no. 12ZMJV-0058, an application filed by Northwestern University, owner of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 2250 Sheridan Road (the “Subject Property”) and located in the T2 Transitional Campus Zoning District, for a Special Use Permit to establish, pursuant to Subsection 6-15-4-3 of Title 6 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”), Scoreboards on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for Scoreboards met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of October 22, 2012, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approve the application in case no. 12ZMJV-0058; and 440 of 635 120-O-12 ~2~ WHEREAS, at its meetings of October 22 and November 12, 2012, the City Council considered, amended, and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, as amended, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and made a part hereof. SECTION 2: The City Council hereby approves the Special Use Permit for Scoreboards on the Subject Property as applied for in case no. 12ZMJV-0058. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. B. Landscaping: The Applicant shall screen the Scoreboards hereby authorized, including the university logo signs on either side of the main scoreboard, from view of properties west of the Subject Property, mature landscaping materials. C. Recordation: Before it may construct and/or operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” 441 of 635 120-O-12 ~3~ SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2012 Adopted:___________________, 2012 Approved: __________________________, 2012 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 442 of 635 120-O-12 ~4~ EXHIBIT A LEGAL DESCRIPTION LOTS 1 TO 6 IN BLOCK 86 IN NORTHWESTERN UNIVERSITY SUBDIVISION OF PART OT SECTION 7 AND 18, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO MAP THEREOF RECORDED FEBRUARY 13, 1875, AS DOCUMENT 13935, IN BOOK OF PLATS, PAGE 56, IN COOK COUNTY, ILLINOIS. PINs: 11-07-206-012-0000 11-07-206-013-0000 11-07-206-014-0000 COMMONLY KNOWN AS: 2250 Sheridan Road, Evanston, Illinois. 443 of 635 DRAFT NOT APPROVED Page 1 of 4 Zoning Board of Appeals MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, October 2, 2012 7:30 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Mary Beth Berns, Andrew Gallimore, Matt Rodgers, Scott Gingold, Clara Wineberg Members Absent: Lori Summers, Beth McLennan Staff Present: Steve Griffin, Melissa Klotz Presiding Member: Matt Rodgers Declaration of Quorum With a quorum present, Chairman Summers called the meeting to order at 7:38pm. Approval of Minutes The minutes from the July 10, 2012, and August 21, 2012 Zoning Board of Appeals meetings were discussed. A motion was made by Mr. Gingold and seconded by Ms. Berns to approve the minutes as submitted. New Business 843 Dodge Avenue ZBA 12ZMJV-0060 Kathy Romero, lessee, applies for a special use for a Type 2 Restaurant at 843 Dodge Avenue. 843 Dodge Avenue is located in the C1 Commercial District, which requires a special use permit for a Type 2 Restaurant to operate (Zoning Code Section 6-10-2-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Romero explained the details of the proposed restaurant use, which included: • Hours of operation from 8am-10pm, 7 days a week • No formal dining area, just tables with seating for 21 • 5 employees • Cashier only, no wait staff • Employees will park in the lot so that they do not use up street parking. Mr. Gallimore stated that there are not many restaurant options in that area. Mr. Gingold agreed, but noted that there are parking issues in that area on weekends. The Zoning Board then entered into deliberation. The standards were discussed and found as follows: 1) Yes 2) Yes 3) Yes 4) Yes 5) Yes 6) The parking can be crowded depending on what community activities are going on in the area, but it sounds like the property owner handles the on-site parking issue pretty well, so yes. 444 of 635 DRAFT NOT APPROVED Page 2 of 4 Zoning Board of Appeals 7) Yes 8) Yes 9) Yes Mr. Gingold motioned for a recommendation of approval with the following conditions: 1) The restaurant cannot operate between the hours of midnight and 6am. 2) The applicant must adhere to the Litter Collection and Pick-Up Plans. 3) The project be in substantial compliance with the documents and testimony on file. Ms. Berns amended the motion to include a fourth condition: 4) Employees cannot park in the on-site lot. The motion for recommendation was approved 5-0. The Zoning Board entered into a 5 minute recess to allow for Acting Chair Matt Rodgers to contact absent Chair Lori Summers to see if she would be attending the rest of the meeting. Ms. Summers did not attend the remainder of the meeting. The meeting re-adjourned at 8:07pm. 2250 Sheridan Road ZBA 12ZMJV-0058 Charles David, project manager, applies for a special use for one large and six small scoreboards for Northwestern University’s tennis facilities at 2250 Sheridan Road. 2250 Sheridan Road is located in the T2 Transitional Campus District, which requires a special sue permit for scoreboards (Zoning Code Section 6-15-4-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Wineberg recused herself from the case due to a personal conflict. Mr. Rodgers noted that he knows applicant Scott Arey, but felt there would not be a conflict. Charles Davidson explained the proposal for 7 scoreboards at the tennis courts between Noyes Street and Dartmouth Place. Mr. Gingold asked if the large scoreboard is visible from Sheridan Road, and Mr. Davidson explained that it is not visible, as shown in the provided Height Study. The banner shown in the Height Study was posted at the correct height and location to show the lack of visibility to it from Sheridan Road. Mr. Gingold asked who can use the courts, and Mr. Arey responded that mostly the Northwestern Tennis teams use the courts, but summer camps and the public also use the facilities when they are not in use by the university. Mr. Gingold asked if the proposed scoreboards will pose any safety hazards for the athletes, and Mr. Arey explained the scoreboards are made of LED lights and plastic, there is no glass, aluminum frames, and the low part of each scoreboard is above head height. They will be permanently installed year round. Mr. Rodgers asked what the back of the large scoreboard will look like, and Mr. Davidson explained that it will be screened with greenery. Mr. Gingold asked if the back of the large scoreboard will have a sign on it that is visible to the alley, as shown in the proposed elevation image, and Mr. Davidson explained that it will. The sign is 12 feet wide by 1 foot tall, metal, with painted letters. 445 of 635 DRAFT NOT APPROVED Page 3 of 4 Zoning Board of Appeals Ms. Berns asked why the boxes on each side of the large scoreboard that display large “N” logos are not camouflaged similarly to the large scoreboard back, and Mr. Davidson replied that they are relatively small in mass, but they could possibly be screened in a similar manner. Ms. Berns asked what the brick piers on each side of the alley entrance were for, and Mr. Davidson replied that they are storage containers. Mr. Gingold asked what the hours of operation are for the tennis matches and scoreboards, and Mr. Arey responded that all matches take place during daylight hours, mostly on Friday afternoons and weekend days. He also noted that there are no speakers or sound devices on the scoreboards. Resident Thawivann Spalding explained that she lives on the corner of Orrington and Colfax, and would like conditions placed on the approval of the scoreboards that include a more historical look, and that the height of the scoreboards not be higher than the fence. Resident Kim Ye explained that she will be in the sight line of the small scoreboards along Dartmouth, and wanted to know if the public would continue to have use of the courts or if they would be locked after the installation of the scoreboards. Resident John Spalding said he appreciates what Northwestern proposed to screen the scoreboards, but it appears that public access to the south courts will be limited. The Zoning Board then entered into deliberation. Mr. Gingold noted that the applicant did revise the plan and mask the large scoreboard to the extent possible from the alley view. He suggested a condition should be added to expand the greenery to camouflage the side signs too. Ms. Berns added that the size of the greenery used should be conditioned to ensure mature plants are used since ivy can take many years to mature. Mr. Gingold added that it is not the Zoning Board’s purview to discuss the concerns regarding public access to the courts, but hopefully that will be discussed by the City Council. The standards were then addressed: 1) Yes 2) Yes 3) Yes, by screening the large scoreboard and addressing the neighbor concerns to decrease the height of the large scoreboard. 4) Yes 5) Yes 6) Yes 7) Yes 8) Yes 9) Yes A motion was made to recommend approval of the 7 scoreboards with the following conditions: 1) The green screen along the alley side should extend to the side signs on the large scoreboard to camouflage the side signs similarly to the large scoreboard. 2) The green screen must be comprised of a mature landscaped green screen. The meeting was adjourned at 8:45pm. 446 of 635 DRAFT NOT APPROVED Page 4 of 4 Zoning Board of Appeals This meeting was recorded by audio and is available at the Community and Economic Development Department, 2100 Ridge Avenue, Evanston. Respectfully Submitted, Melissa Klotz Zoning Planner, Community and Economic Development Department 447 of 635 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on October 2, 2012, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearing, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 4-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 4-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 4-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 4-0 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 4-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 4-0 Case Number: 12ZMJV-0058 Address or Location: 2250 Sheridan Road Applicant: Charles Davidson, Northwestern University Proposed Special Use: 7 tennis scoreboards 448 of 635 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 4-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 4-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 4-0 and, based upon these findings, and upon a vote __4__ in favor & __0__ against Recommends to the City Council _____ approval without conditions __X__ approval with conditions specifically: 1. The scoreboards be in substantial compliance with the documents and testimony provided. 2. The back of the large scoreboard must be screened from view, including the university logo signs on both sides of the large scoreboard, by mature landscaping materials. ____ denial of the proposed special use. __________________________________________ Date: _____________ Lori Summers Zoning Board of Appeals Chair Attending: Vote: Aye No ___X___ Mary Beth Berns __X__ ____ ___X____ Clara Wineberg _recused___ ___X___ Scott Gingold __X__ ____ _______ Beth McLennan _____ ____ ___X___ Matt Rodgers __X__ ____ _______ Lori Summers _____ ____ ___X___ Andrew Gallimore __X__ ____ 449 of 635 450 of 635 451 of 635 452 of 635 453 of 635 454 of 635 455 of 635 456 of 635 457 of 635 458 of 635 459 of 635 460 of 635 461 of 635 462 of 635 463 of 635 464 of 635 465 of 635 466 of 635 467 of 635 468 of 635 469 of 635 470 of 635 471 of 635 Department of Facilities Management Operations Northwestern University Prepared by: Charles Davidson Saved on September 25th, 2012 Scoreboard Site Plan Proposed Scoreboard 472 of 635 473 of 635 Department of Facilities Management Operations Northwestern University Prepared by: Charles Davidson Saved on September 25th, 2012 Scoreboard Height Study ExisƟng Flag Pole 30’‐0” ExisƟng Fence 12’0” Proposed Main Scoreboard 19’‐0” Proposed Height of Scoreboard 474 of 635 Department of Facilities Management Operations Northwestern University Prepared by: Charles Davidson Saved on September 25th, 2012 ExisƟng Flag Pole 30’‐0” ExisƟng Fence 12’‐0” Proposed Main Scoreboard 19’‐0” Photos taken September 25 using banner staƟoned 19’ high as proposed for Scoreboard. Dartmouth & Sheridan Road Noyes & Sheridan Road Opposite Proposed Scoreboard Top of Scoreboard highlighted Scoreboard Height Study 475 of 635 Department of Facilities Management Operations Northwestern University Prepared by: Charles Davidson Saved on September 25th, 2012 NU Tennis Center Neighborhood Study NU Property are Highlighted Proposed Scoreboard 476 of 635 www.cityofevanston.org DISCLAIMER: This map and data are provided as-in without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information Scale 1:1,736 Made with Evanston's GIS Printed: Sep 26, 2012 4:39:29 PM477 of 635 9/26/12 Sheridan Road - Google Maps maps.google.com/maps?q=617+noyes+st,+evanston,+il&sll=42.058662,-87.678169&cbp=13,251.38,,0,… Address Sheridan Road Address is approximate © 2012 Google 478 of 635 www.cityofevanston.org DISCLAIMER: This map and data are provided as-in without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information Scale 1:1,790 Made with Evanston's GIS Printed: Sep 26, 2012 4:30:26 PM479 of 635 480 of 635 481 of 635 482 of 635 483 of 635 484 of 635 485 of 635 486 of 635 487 of 635 Department of Facilities Management Operations Northwestern University Prepared by: Charles Davidson Saved on October 17th, 2012 Scoreboard Height Study ExisƟng Flag Pole 30’-0” ExisƟng Fence 12’0” Proposed Main Scoreboard 19’ 0” Proposed Height of Scoreboard Photo of Banner as Scoreboard Mock Up Top of banner hung at 19’0” a.f.f. 488 of 635 For City Council meeting of November 12, 2012 Item P6 Ordinance 121-O-12 Special Use for a Type 2 Restaurant at 843 Dodge Avenue For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Steve Griffin, Director, Community and Economic Development Department Dennis Marino, Manager, Planning and Zoning Division Melissa Klotz, Zoning Planner, Planning and Zoning Division Subject: Ordinance 121-O-12, Granting a Special Use for a Type 2 Restaurant at 843 Dodge Avenue Date: October 10, 2012 Recommended Action Zoning Board of Appeals and City staff recommend the adoption of Ordinance 121-O-12 granting a special use permit for the operation of a Type 2 Restaurant at 843 Dodge Avenue. The applicant has complied with all zoning requirements and meets all of the standards of a Special Use for the C1 District. The Zoning Board of Appeals found this as well in its findings for a positive recommendation. This ordinance was introduced at the October 22, 2012 City Council meeting. Summary The applicant plans to open The Famous Burrito, an owner-operated eat-in and takeout restaurant on the southeast corner of Dodge Avenue and Main Street. The proposed site features an existing strip mall with a Subway, 7-11, a dentist, and a tailor. The Famous Burrito plans to locate in a currently vacant space that was previously a pizzeria. A special use for a Type 2 Restaurant was granted for this location in 1987, however that ordinance features a condition that has terminated the transferability of that special use. The Famous Burrito plans to have a maximum of four employees working at a time, and an eating area that seats approximately twenty patrons. The restaurant will operate from 8:00am – 10:00pm, seven days a week. The establishment will function as a Type 2 Restaurant, using disposable flatware and dishware, ad no waiter/waitress service. Eat-in patrons will order their food at the counter and carry their meals to the seating area. An estimated 30% of the business will be carry-out and delivery service. The existing parking lot has twenty-four parking spaces that serve the five commercial spaces in the strip mall. Employees of The Famous Burrito will not park on-site so that parking can remain open for customers. There will be up to two delivery vehicles that park in the lot. Incoming truck deliveries will occur in the parking lot as they do for the Memorandum 489 of 635 existing businesses since there is no rear delivery access. Garbage for the entire building is placed along the alley, and the applicant will adhere to the Litter Collection Plan as part of the special use ordinance. Neighborhood Benefit This use should not cause any type of negative cumulative effect on the surrounding neighborhood. The area of Dodge and Main features a number of businesses of similar intensities. The existing strip mall faces Dodge Avenue so that the rear of the building acts serves as a buffer between the vehicle and foot traffic that the property draws in and the adjacent residential zoning district. This restaurant should positively impact the neighborhood as it will put an operational business in what is currently a vacant space, and increase foot traffic to the existing commercial area. Staff is not aware of objections from any neighboring properties. Comprehensive Plan The Evanston Comprehensive General Plan encourages businesses along existing commercial corridors that benefit adjoining neighborhoods. The Comprehensive Plan specifically includes: Objective: Recognize the benefits of mixing residential, commercial, and institutional uses in neighborhoods. Policies and actions that will help accomplish this objective include: encourage creative adaptive reuse of properties available for redevelopment using zoning standards. A special use for the proposed location of The Famous Burrito will promote the existing commercial corner of Dodge and Main without disturbing the nearby residential area. Legislative History October 2, 2012: The ZBA recommended the City Council approve the application for a special use permit with the following conditions: 1. The Type 2 Restaurant be in substantial compliance with the documents and testimony provided. 2. Implementation of a Litter Collection Plan and Litter Pick-Up Plan. 3. The Type 2 Restaurant can not operate between midnight and 6:00am. 4. Employees cannot park in the parking lot on-site. Attachments Proposed Ordinance 121-O-12 October 2, 2012 ZBA Draft Meeting Minutes ZBA Findings Staff memo to the ZBA ZBA Application Packet 490 of 635 10/5/2012 121-O-12 AN ORDINANCE Granting a Special Use Permit for a Type 2 Restaurant Located at 843 Dodge Avenue in the C1 Commercial Zoning District (“The Famous Burrito”) WHEREAS, the Zoning Board of Appeals (“ZBA”) met on October 2, 2012, pursuant to proper notice, to consider case no. 12ZMJV-0060, an application filed by Kathy Romero, lessee of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 843 Dodge Avenue (the “Subject Property”) and located in the C1 Commercial Zoning District, for a Special Use Permit to establish, pursuant to Subsection 6-10-2-3 of Title 6 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”), a Type 2 Restaurant, “The Famous Burrito,” on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a Type 2 Restaurant met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of October 22, 2012, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approve the application in case no. 12ZMJV-0060; and 491 of 635 121-O-12 ~2~ WHEREAS, at its meetings of October 22 and November 12, 2012, the City Council considered, amended, and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, as amended, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and made a part hereof. SECTION 2: The City Council hereby approves the Special Use Permit for a Type 2 Restaurant on the Subject Property as applied for in case no. 12ZMJV- 0060. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. B. Litter Collection Plan: The Applicant shall implement and adhere to a Litter Collection Plan that requires the policing of an area located within a radius of two hundred fifty feet (250’) of the Subject Property. The Applicant shall police this area at least once every three (3) hours during the hours the Special Use is in operation and shall keep it free of all litter, from any source. For the purpose of this ordinance, “litter” shall include, but is not limited to: food, food waste, and beverages; solid waste, including paper, wrappings, containers, cardboard, napkins, straws, utensils, plates, cans, glass, crockery, cigarette butts, ashes and similar materials; animal waste and dead animals; yard clippings and leaves; and all other waste materials which, if thrown or deposited as herein prohibited, may create a danger to public health, safety, or welfare. 492 of 635 121-O-12 ~3~ C. Litter Pick-Up Plan: The Applicant and/or the owner of the Subject Property shall provide and maintain, on the Subject Property, exterior litter receptacles, in sufficient number and type, and with collections therefrom of sufficient number and frequency, in the City’s judgment, to contain, with lids tightly shut, all litter emanating from operation of the Special Use authorized hereby. Litter shall be collected no less than three (3) times per week, including collections on Sundays as necessary, in the City’s judgment, to comply with this condition. All litter receptacles shall be maintained in a clean condition with tight-fitting lids, and shall be placed on Code-compliant surfaces. The owner of the Subject Property shall provide adequate space at the rear of and on the Subject Property to accommodate the litter receptacles and collections required. Within seven (7) days of written notice from the City to do so, the Applicant and/or the owner of the Subject Property shall modify the number of litter receptacles and/or the number of collections therefrom, as directed by the City. D. Hours of Operation: The Applicant shall not operate the Type 2 Restaurant authorized by this ordinance between midnight and 6:00 a.m. on any day. E. Employee Parking: When driving to work at the Type 2 Restaurant authorized by this ordinance, the Applicant and its employees shall not park in the parking lot on the Subject Property. F. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 493 of 635 121-O-12 ~4~ SECTION 8: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced:_________________, 2012 Adopted:___________________, 2012 Approved: __________________________, 2012 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 494 of 635 121-O-12 ~5~ EXHIBIT A LEGAL DESCRIPTION LOT 10 IN BLOCK 4 IN PITNER & SONS SECOND ADDITION TO SOUTH EVANSTON, IN SECTION 24, TOWN 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN; ALSO LOT 11 IN BLOCK 4 (EXCEPTING THAT PART THEREOF LYING W EST OF A LINE 40 FEET EAST OF AND PARALLEL WITH THE W EST LINE OF THE SOUTHEAST QUARTER OF SAID SECTION 24) IN PITNER & SONS SECOND ADDITION TO SOUTH EVANSTON, AFORESAID, ALL IN COOK COUNTY, ILLINOIS. PINs: 10-24-400-001-0000 10-24-400-002-0000 COMMONLY KNOWN AS: 843 Dodge Avenue, Evanston, Illinois. 495 of 635 DRAFT NOT APPROVED Page 1 of 4 Zoning Board of Appeals MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, October 2, 2012 7:30 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Mary Beth Berns, Andrew Gallimore, Matt Rodgers, Scott Gingold, Clara Wineberg Members Absent: Lori Summers, Beth McLennan Staff Present: Steve Griffin, Melissa Klotz Presiding Member: Matt Rodgers Declaration of Quorum With a quorum present, Chairman Summers called the meeting to order at 7:38pm. Approval of Minutes The minutes from the July 10, 2012, and August 21, 2012 Zoning Board of Appeals meetings were discussed. A motion was made by Mr. Gingold and seconded by Ms. Berns to approve the minutes as submitted. New Business 843 Dodge Avenue ZBA 12ZMJV-0060 Kathy Romero, lessee, applies for a special use for a Type 2 Restaurant at 843 Dodge Avenue. 843 Dodge Avenue is located in the C1 Commercial District, which requires a special use permit for a Type 2 Restaurant to operate (Zoning Code Section 6-10-2-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Romero explained the details of the proposed restaurant use, which included: • Hours of operation from 8am-10pm, 7 days a week • No formal dining area, just tables with seating for 21 • 5 employees • Cashier only, no wait staff • Employees will park in the lot so that they do not use up street parking. Mr. Gallimore stated that there are not many restaurant options in that area. Mr. Gingold agreed, but noted that there are parking issues in that area on weekends. The Zoning Board then entered into deliberation. The standards were discussed and found as follows: 1) Yes 2) Yes 3) Yes 4) Yes 5) Yes 6) The parking can be crowded depending on what community activities are going on in the area, but it sounds like the property owner handles the on-site parking issue pretty well, so yes. 496 of 635 DRAFT NOT APPROVED Page 2 of 4 Zoning Board of Appeals 7) Yes 8) Yes 9) Yes Mr. Gingold motioned for a recommendation of approval with the following conditions: 1) The restaurant cannot operate between the hours of midnight and 6am. 2) The applicant must adhere to the Litter Collection and Pick-Up Plans. 3) The project be in substantial compliance with the documents and testimony on file. Ms. Berns amended the motion to include a fourth condition: 4) Employees cannot park in the on-site lot. The motion for recommendation was approved 5-0. The Zoning Board entered into a 5 minute recess to allow for Acting Chair Matt Rodgers to contact absent Chair Lori Summers to see if she would be attending the rest of the meeting. Ms. Summers did not attend the remainder of the meeting. The meeting re-adjourned at 8:07pm. 2250 Sheridan Road ZBA 12ZMJV-0058 Charles David, project manager, applies for a special use for one large and six small scoreboards for Northwestern University’s tennis facilities at 2250 Sheridan Road. 2250 Sheridan Road is located in the T2 Transitional Campus District, which requires a special sue permit for scoreboards (Zoning Code Section 6-15-4-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Wineberg recused herself from the case due to a personal conflict. Mr. Rodgers noted that he knows applicant Scott Arey, but felt there would not be a conflict. Charles Davidson explained the proposal for 7 scoreboards at the tennis courts between Noyes Street and Dartmouth Place. Mr. Gingold asked if the large scoreboard is visible from Sheridan Road, and Mr. Davidson explained that it is not visible, as shown in the provided Height Study. The banner shown in the Height Study was posted at the correct height and location to show the lack of visibility to it from Sheridan Road. Mr. Gingold asked who can use the courts, and Mr. Arey responded that mostly the Northwestern Tennis teams use the courts, but summer camps and the public also use the facilities when they are not in use by the university. Mr. Gingold asked if the proposed scoreboards will pose any safety hazards for the athletes, and Mr. Arey explained the scoreboards are made of LED lights and plastic, there is no glass, aluminum frames, and the low part of each scoreboard is above head height. They will be permanently installed year round. Mr. Rodgers asked what the back of the large scoreboard will look like, and Mr. Davidson explained that it will be screened with greenery. Mr. Gingold asked if the back of the large scoreboard will have a sign on it that is visible to the alley, as shown in the proposed elevation image, and Mr. Davidson explained that it will. The sign is 12 feet wide by 1 foot tall, metal, with painted letters. 497 of 635 DRAFT NOT APPROVED Page 3 of 4 Zoning Board of Appeals Ms. Berns asked why the boxes on each side of the large scoreboard that display large “N” logos are not camouflaged similarly to the large scoreboard back, and Mr. Davidson replied that they are relatively small in mass, but they could possibly be screened in a similar manner. Ms. Berns asked what the brick piers on each side of the alley entrance were for, and Mr. Davidson replied that they are storage containers. Mr. Gingold asked what the hours of operation are for the tennis matches and scoreboards, and Mr. Arey responded that all matches take place during daylight hours, mostly on Friday afternoons and weekend days. He also noted that there are no speakers or sound devices on the scoreboards. Resident Thawivann Spalding explained that she lives on the corner of Orrington and Colfax, and would like conditions placed on the approval of the scoreboards that include a more historical look, and that the height of the scoreboards not be higher than the fence. Resident Kim Ye explained that she will be in the sight line of the small scoreboards along Dartmouth, and wanted to know if the public would continue to have use of the courts or if they would be locked after the installation of the scoreboards. Resident John Spalding said he appreciates what Northwestern proposed to screen the scoreboards, but it appears that public access to the south courts will be limited. The Zoning Board then entered into deliberation. Mr. Gingold noted that the applicant did revise the plan and mask the large scoreboard to the extent possible from the alley view. He suggested a condition should be added to expand the greenery to camouflage the side signs too. Ms. Berns added that the size of the greenery used should be conditioned to ensure mature plants are used since ivy can take many years to mature. Mr. Gingold added that it is not the Zoning Board’s purview to discuss the concerns regarding public access to the courts, but hopefully that will be discussed by the City Council. The standards were then addressed: 1) Yes 2) Yes 3) Yes, by screening the large scoreboard and addressing the neighbor concerns to decrease the height of the large scoreboard. 4) Yes 5) Yes 6) Yes 7) Yes 8) Yes 9) Yes A motion was made to recommend approval of the 7 scoreboards with the following conditions: 1) The green screen along the alley side should extend to the side signs on the large scoreboard to camouflage the side signs similarly to the large scoreboard. 2) The green screen must be comprised of a mature landscaped green screen. The meeting was adjourned at 8:45pm. 498 of 635 DRAFT NOT APPROVED Page 4 of 4 Zoning Board of Appeals This meeting was recorded by audio and is available at the Community and Economic Development Department, 2100 Ridge Avenue, Evanston. Respectfully Submitted, Melissa Klotz Zoning Planner, Community and Economic Development Department 499 of 635 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on October 2, 2012, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearing, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 5-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 5-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 5-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 5-0 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 5-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 5-0 Case Number: 12ZMJV-0060 Address or Location: 843 Dodge Avenue Applicant: Kathy Romero Proposed Special Use: Type 2 Restaurant – The Famous Burrito 500 of 635 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 5-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 5-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 5-0 and, based upon these findings, and upon a vote __5__ in favor & __0__ against Recommends to the City Council _____ approval without conditions __X__ approval with conditions specifically: 1. The Type 2 Restaurant be in substantial compliance with the documents and testimony provided. 2. Implementation of a Litter Collection Plan and Litter Pick-Up Plan. 3. The Type 2 Restaurant can not operate between midnight and 6:00am. 4. Employees cannot park in the parking lot on-site. ____ denial of the proposed special use. __________________________________________ Date: _____________ Lori Summers Zoning Board of Appeals Chair Attending: Vote: Aye No ___X___ Mary Beth Berns __X__ ____ ___X____ Clara Wineberg __X__ ____ ___X___ Scott Gingold __X__ ____ _______ Beth McLennan _____ ____ ___X___ Matt Rodgers __X__ ____ _______ Lori Summers _____ ____ ___X___ Andrew Gallimore __X__ ____ 501 of 635 502 of 635 503 of 635 504 of 635 505 of 635 506 of 635 507 of 635 508 of 635 509 of 635 510 of 635 511 of 635 512 of 635 513 of 635 514 of 635 515 of 635 516 of 635 517 of 635 518 of 635 519 of 635 520 of 635 521 of 635 522 of 635 523 of 635 www.cityofevanston.org DISCLAIMER: This map and data are provided as-in without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information Scale 1:448 Made with Evanston's GIS Printed: Sep 27, 2012 3:31:52 PM524 of 635 525 of 635 www.cityofevanston.org DISCLAIMER: This map and data are provided as-in without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information Scale 1:1,790 Made with Evanston's GIS Printed: Sep 24, 2012 4:48:27 PM526 of 635 527 of 635 528 of 635 529 of 635 For City Council meeting of November 12, 2012 Item H1 Business of the City by Motion: October 2012 Township Bills For Action To: Honorable Mayor and Members of the City Council Human Services Committee From: Karen Danczak-Lyons, Director Library Services Subject: Township of Evanston October 2012 Bills Date: November 6, 2012 Recommended Action: Township of Evanston Supervisor recommends the City Council to approve the Township of Evanston bills, payroll, and medical payments for the month of October 2012 in the amount of $180,038.92. Legislative Funding Source: Township budget, see attached bills list. Summary: Township of Evanston monthly expenditures totaling $180,038.92 requires Township Trustees approval. Attachments: October GA Client Report October Accounting Report October Office Deport Reimbursement October EAS Monthly Report October Client Medical Report October Office Depot Bills Memorandum 530 of 635 531 of 635 532 of 635 533 of 635 534 of 635 535 of 635 536 of 635 537 of 635 538 of 635 539 of 635 540 of 635 541 of 635 542 of 635 543 of 635 544 of 635 545 of 635 546 of 635 547 of 635 548 of 635 549 of 635 550 of 635 551 of 635 552 of 635 553 of 635 554 of 635 555 of 635 556 of 635 557 of 635 558 of 635 559 of 635 560 of 635 561 of 635 562 of 635 563 of 635 564 of 635 565 of 635 566 of 635 567 of 635 568 of 635 For City Council meeting of November 12, 2012 Item H2 Ordinance 117-O-12: Changes to the Evanston Public Library Board Authority For Action To: Honorable Mayor and Members of the City Council Human Services Committee From: Karen Danczak Lyons, Library Director Subject: Ordinance 117-O-12, Amending the Evanston City Code to Make Certain Changes to the City of Evanston Public Library Board’s Authority Date: November 5, 2012 Recommended Action: Consideration and approval of Ordinance 117-O-12. This ordinance was approved by the Human Services Committee on November 5, 2012. Funding Source: N/A Summary: 117-O-12 is an ordinance that provides the Library Director, under direction of the Library Board the authority to hire, fix compensation and remove employees from the library staff. This ordinance grants the Library Board with the authority to enter into contracts for library services. The authorities granted mirror those stipulated in Illinois Library Laws. Legislative History: A companion ordinance transferring authority to hire the Library Director to the Evanston Public Library Board was approved earlier this year. Attachments: Ordinance 117-O-12 Memorandum 569 of 635 10/1/2012 117-O-12 AN ORDINANCE Amending the Evanston City Code to Make Certain Changes to the City of Evanston Public Library Board’s Authority WHEREAS, the City of Evanston, Cook County, Illinois, (the “City”) is a home rule unit of government under the Illinois Constitution of 1970; and WHEREAS, the City considered, in consultation and cooperation with the Evanston Public Library Board, certain amendments to the Evanston City Code of 2012, as amended (“City Code”), to conform certain Code provisions to the Act; and WHEREAS, the Evanston Public Library Board concurs in finding that the code amendments set forth below are appropriate, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Title 7, Chapter 14 of the City Code is hereby further amended by the enactment of a new Section 6 thereof, to read as follows: 7-14-6: EMPLOYEES; CONTRACTS: The Library Director shall have the authority to hire employees for the Library, fix their compensation, and to remove such employees, subject to the approval of the Library Board. The Library Board shall have the authority to contract with any public or private corporation or entity for the purpose of providing or receiving library service. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. 570 of 635 117-O-12 ~2~ SECTION 4: If any provision of this Ordinance 117-O-12 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2012 Adopted:___________________, 2012 Approved: _________________________, 2012 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 571 of 635 For City Council Meeting of November 12, 2012 Item H3 Ordinance 111-O-12: Establishing the Americans with Disabilities Act Advisory Board For Introduction To: Honorable Mayor and Members of the City Council Members of the Human Services Committee From: Douglas J. Gaynor, Director, Parks, Recreation & Community Services Myra Gorman CTRS, Senior Program Coordinator Subject: Ordinance 111-O-12 Establishing the Americans with Disabilities Act Advisory Board Date: November 12, 2012 Recommended Action: Staff recommends approval of Ordinance 111-O-12 establishing an Americans with Disabilities Act Advisory Board to assist the City of Evanston with prioritizing ADA issues and infrastructure improvements. Funding Source: No City funding is necessary. Summary: On September 24, 2012 City Council adopted the ADA Self-Evaluation and Transition Plan Update for Fiscal Year 2012 and approved the recommendation to create an ADA Advisory Board to assist the City of Evanston with prioritizing ADA issues and infrastructure improvements. The creation of a City of Evanston ADA Advisory Board was recommended in order to bring individuals from across the community, representing various disciplines and interests, together to aid the City in its ongoing commitment to make the City and its programs, services, and activities accessible to all individuals, including individuals with disabilities. The ADA Advisory Board will provide input and recommendations to the City regarding ADA issues and compliance, and will assist with the production of future ADA Self-Evaluation and Transition Plan Updates. The recommended composition of the ADA Advisory Board is as follows: Commission on Aging representative Human Relations Commission representative Plan Commission representative Memorandum 572 of 635 Parks and Recreation Board representative Library Board representative Four at large members who shall be appointed by the mayor with the approval of the City Council Staff Liaison The Board will meet twice yearly to: 1) review, prioritize and advise on ADA projects and 2) to evaluate on projects that have been completed. Every three years the group will have an opportunity to participate in the development of the self-evaluation and the transition plan update. Legislative History: On November 5, 2012 the Human Services Committee reviewed the proposed Ordinance and recommends City Council approval. Attachments: Ordinance 111-O-12 Establishing the Americans with Disabilities Act Advisory Board 573 of 635 9/12/2012 111-O-12 AN ORDINANCE Establishing the Americans with Disabilities Act Advisory Board WHEREAS, the City of Evanston (“City”) Department of Parks, Recreation and Community Services (“the Department”) prepared the Americans with Disabilities Act (“ADA”) Self-Evaluation and Transition Plan Update for Fiscal Year 2012 (“the Evaluation and Plan”); and WHEREAS, in preparing the Evaluation and Plan, the Department gathered information from various other City departments relating to accessibility, and programs and services available to people with disabilities; and WHEREAS, one of the purposes of the Evaluation and Plan is to affirm the City’s ongoing commitment to the development and maintenance of programs, services, policies and facilities that are accessible to, and inclusive of, all citizens, including citizens with disabilities; and WHEREAS, the Evaluation and Plan were presented to the Human Services Committee of the City Council on September 5, 2012; and WHEREAS, in addition to recommending adoption of the Evaluation and Plan, City staff recommended creation of an advisory board to bring individuals from across the community, representing various disciplines and interests, together to aid the City in its ongoing commitment to accessibility and inclusion, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: 574 of 635 111-O-12 ~2~ SECTION 1: Title 2 of the Evanston City Code of 2012, as amended (the “City Code”), is hereby further amended by enacting a new Chapter 12 thereof, to read as follows: CHAPTER 12 – ADA ADVISORY BOARD 2-12-1: ESTABLISHMENT: There is hereby established the Americans with Disabilities Act (“ADA”) Advisory Board, hereafter called the ADA Advisory Board. Said Board shall consist of nine (9) members appointed by the Mayor with the advice and consent of the City Council, provided that four (4) members shall be appointed from the community at large, and one (1) member or representative from each of the following five (5) commissions or boards shall be appointed: Commission on Aging; Human Relations Commission; Plan Commission; Parks and Recreation Board; and Library Board. In making such appointments, the Mayor shall consider knowledge and familiarity with needs and issues concerning people with disabilities, practical experience in Evanston and elsewhere serving or assisting people with disabilities, practical experience in dealing with the sources of assistance for and resources available to people with disabilities, and knowledge and familiarity with the ADA and similar laws and regulations. Associate members may be added to the Board as necessary. 2-12-2: PURPOSE: It is hereby found and declared by the City Council that in order to protect and promote the public health, safety, and welfare of all citizens, it is necessary to provide for an organizational structure to aid and advise the City in pursuing its ongoing commitment to make the City and its programs, services, and activities accessible to all individuals, including individuals with disabilities. It is further found that to pursue and achieve that commitment, there should be an advisory board so that citizens and groups can bring forth, discuss, and offer recommendations regarding accessibility and ADA-related issues, and assist the City with the production of ADA Self-Evaluation and Transition Plan Updates. 2-12-3: ORGANIZATION: The Board shall select from its membership a Chair and Vice Chair on an annual basis. Such selection shall occur at the first meeting of the calendar year. Persons so selected shall serve for terms of one (1) year and may be reelected. The Board shall adopt rules for the conduct of its meetings and keep written minutes. All Board meetings shall be held in accord with the Illinois Open Meetings Act (5 ILCS 120/1 et seq., as amended) and all records kept in accord with the Illinois Freedom of Information Act (5 ILCS 140/1 et seq., as amended). The Board shall meet twice a year and at the call of the Chair and at such other times as may be provided by its rules. Five (5) members shall constitute a quorum. No meetings shall be conducted and no actions shall be taken 575 of 635 111-O-12 ~3~ without a quorum present, except as provided in Section 4 of this Chapter. The Board shall have the right to establish Subcommittees and provide for their operation. The members of the Board shall serve without compensation. 2-12-4: SUBCOMMITTEES: The Board may establish such Subcommittees as are necessary for the effective operation, to meet in accordance with the adopted rules and regulations. 2-12-5: POWERS AND DUTIES: In carrying out its responsibilities and in meeting the purposes of this Chapter, the Board shall set priorities related to issues affecting citizens with disabilities. The Board shall have the following specific powers and duties: (A) To be concerned with all matters of accessibility in the City; (B) To provide input and recommendations to the City regarding issues of accessibility and ADA compliance; (C) To assist the City in the production of ADA Self-Evaluation and Transition Plan Updates; (D) To comment, through the appropriate City Council standing committee, on issues of accessibility and issues of ADA-related programs, services, or compliance before the City Council; (E) To communicate with, and act as a resource to, other communities or agencies regarding ADA-related programs, services, or compliance; (F) To receive citizen input on accessibility issues; (H) To make appropriate recommendations to advance accessibility and inclusion in the City; and (I) To receive information regarding City services and programs for citizens with disabilities and accessibility and inclusion efforts undertaken by the City, and to make recommendations or suggestions for changes in direction. 2-12-6: STAFF: The Board shall, on a regular basis, advise the City Manager of its needs for staff assistance, and it shall be the responsibility of the City Manager to provide such assistance to the Commission in accordance with budget approval. 576 of 635 111-O-12 ~4~ 2-12-7: PERIODIC REVIEW OF ACCOMPLISHMENTS: The Board shall prepare an action report and present said report to the City Council through the Human Services Committee at the time of the biennial review. These action reports shall contain: (A) Accomplishments of the Board; (B) Future goals of the Board including any change in functions or goals of the Board; (C) Proposed programs of the Board for the following twelve (12)-month period; and (D) Staff needs. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2012 Adopted:___________________, 2012 Approved: __________________________, 2012 _______________________________ Elizabeth B. Tisdahl, Mayor 577 of 635 111-O-12 ~5~ Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 578 of 635 For City Council meeting of November 12, 2012 Item O1 Resolution 76-R-12: Reallocating Unspent 2009, 2010, & 2011 CDBG Funds For Action To: Honorable Mayor and Members of the City Council From: Steve Griffin, Community Development Director Dennis Marino, Assistant Director, Planning and Zoning Sarah Flax, Housing & Grants Administrator Subject: Resolution 76-R-12, reallocating unspent 2009, 2010 and 2011 CDBG Funds recommended by the Housing & Community Development Act Committee Date: November 5, 2012 Recommended Action: The Housing and Community Development Act Committee recommends approval of Resolution 76-R-12 amending the 2009, 2010 and 2011 Community Development Block Grant programs and authorizing the reallocation of $33,100.00 in unexpended funds to the City’s 2013 CDBG program. Funding Source: Funding source is the City’s 2009, 2010 and 2011 Community Development Block Grants; the amount is $33,100.00. Summary: Background Unspent CDBG funds from completed activities funded in prior years have been reallocated in the CDBG planning for the upcoming fiscal year to ensure timely use of funds and to comply with the Citizen Participation Plan contained in the City’s 2010- 2014 Consolidated Plan. Discussion Passage of proposed resolution 76-R-12 will allow City Council to fund the programs and projects for the 2013 fiscal year as recommended by the Housing and Community Development Act Committee in the 2013 One-Year Action Plan. Legislative history The City of Evanston published the 30-day comment period from October 5 through November 4, 2012 and held two public hearings on October 16 and 18, 2012 to hear Memorandum 579 of 635 Page 2 of 2 citizen input on the 2013 One-Year Action Plan that contains the proposed reallocations. The Housing and Community Development Act Committee voted unanimously to recommend approval of that Action Plan to City Council. City Council approval is requested of Resolution 76-R-12 amending the 2009, 2010 and 2011 Community Development Block Grant programs and authorizing the reallocation of $33,100.00 in unexpended funds to the City’s 2013 CDBG program. ------------------------------------------------------------------------------------- Attachment Resolution 76-R-12 580 of 635 10/18/2012 76-R-12 A RESOLUTION Amending the 2009, 2010, and 2011 Community Development Block Grant Program and Authorizing the Reallocation of Unexpended Funds WHEREAS, in a review of completed projects funded by Community Development Block Grant (“CDBG”) programs in prior years, the City has identified thirty-three thousand, one hundred dollars ($33,100.00) in unexpended funds from completed projects for reallocation to other eligible CDBG activities in order to address needs in the year ahead, and to maintain timely use of funds per U.S. Department of Housing and Urban Development (“HUD”) guidelines; and WHEREAS, HUD approved the FY 2009, 2010, and 2011 CDBG program activities as set forth in the City’s application to HUD, filed by the City Manager at the direction of the Evanston City Council, and reallocation of said funds requires amendment of the City’s FY 2009, 2010, and 2011 CDBG application; and WHEREAS, the City of Evanston did publish the thirty (30)-day comment period from October 5, 2012, through November 4, 2012, and the City’s Housing and Community Development Act Committee did hold a public meeting on October 16, 2012, to hear public opinion on said proposed reallocations according to the Citizen Participation Plan in the 2010-2014 Consolidated Plan, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: 581 of 635 76-R-12 ~2~ SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City’s FY 2009, 2010, and 2011 application for Community Development Block Grant program activities is hereby amended, and thirty- three thousand, one hundred dollars ($33,100.00) is approved for reallocation to the City’s 2013 CDBG program as follows: PROGRAM YEAR PROJECT AMOUNT 2009 1817 Church Street Disposition $ 11,203 2010 SNAP Lighting (1900 Jackson) 1,614 2011 CEDA Minor Repair & Paint Program 6,451 2011 Graffiti Removal 564 2011 Fleetwood Jourdain Art Room 795 2011 CDBG Administration & Planning 3,776 2011 Youth Action Ministry College Retreat 8,697 Total amount proposed for reallocation to FY 2013 CDBG Program: $ 33,100 SECTION 3: This Resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Adopted: __________________, 2012 582 of 635 For City Council meeting of November 12, 2012 Item O2 Resolution 75-R-12: Approving the 2013 One-Year Action Plan For Action To: Honorable Mayor and Members of the City Council From: Steve Griffin, Community Development Director Dennis Marino, Assistant Director, Planning and Zoning Sarah Flax, Housing & Grants Administrator Mary Ellen Poole, Housing Planner Subject: Resolution 75-R-12, approving the 2013 One-Year Action Plan recommended by the Housing & Community Development Act Committee Date: November 5, 2012 Recommended Action: The Housing & Community Development Act Committee recommends adoption of Resolution 75-R-12 approving the proposed One-Year Action Plan for FY 2013 and the estimated FY 2013 Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Solutions Grants (ESG) program budgets totaling $1,908,900. Funding Source: Funding sources are the City’s estimated CDBG, HOME and ESG entitlement grants; CDBG and HOME program income; and required matching funds for HOME and ESG from other public and private sources. Summary: Background The Housing & Community Development Act Committee submits for City Council consideration the proposed One-Year Action Plan for FY 2013 and the estimated FY 2013 CDBG, HOME and ESG grants totaling $1,908,900. The proposed total budget for the 2013 CDBG program is $1,925,100. This amount includes $1,540,000 in estimated 2013 entitlement funds, $352,000 in estimated program income, plus $33,100 in reallocated funds from completed prior year CDBG activities. The proposed HOME program budget is $288,500 ($221,600 in estimated 2013 entitlement funds, $11,500 in estimated program income and $55,400 in combined public and private matching funds). The proposed ESG program budget is $294,600 ($147,300 in estimated 2013 entitlement funds and $147,300 in combined public and private matching funds). Memorandum 583 of 635 Page 2 of 2 The Housing & Community Development Act Committee received 37 applications for 2013 CDBG funding and made funding recommendations for 34 programs/projects for the 2013 CDBG program at its meeting on September 27, 2012. Funding recommendations were based on estimated funds available, as Congress has not appropriated funds for HUD for the federal FY 2013. FY 2013 CDBG, HOME and ESG funding has been estimated at approximately 3% less than 2012, based on input from the HUD Chicago field office. Funding for HOME projects will be determined based on the evaluation and recommendation of proposals submitted to one or more funding application deadlines in 2013. ESG grant awards will be finalized following receipt of our 2013 grant amount and based on the percent allocations to different activities as recommended in the 2013 Action Plan. Attached to Resolution 75-R-12 as Exhibit A is a copy of the proposed One-Year Action Plan for FY 2013. The Action Plan discusses the City’s plans to use CDBG, HOME and ESG entitlement funds in 2013. The City’s One-Year Action Plan for FY 2013 is derived from the City’s HUD 2010-2014 Consolidated Plan and is the fourth action plan for this Consolidated Plan. A draft of the 2013 One-Year Action Plan was made available for public comment from October 5 to November 4, 2012. Two public hearings to receive input on the plan were held on October 16 and 18, 2012. All comments have been summarized and included in the plan as required by HUD. The full text of comments submitted in writing are included in the appendix. Legislative history At its meeting on October 23, 2012, the Housing and Community Development Act Committee voted unanimously to recommend approval of the 2013 One-Year Action Plan by City Council. The Plan must be submitted to HUD at least 45 days prior to the start of the program year, no later than November 15, 2012. City Council approval is requested of Resolution 75-R-12 adopting the One-Year Action Plan for FY 2013 and the estimated 2013 CDBG, HOME and ESG program budgets. ------------------------------------------------------------------------------------- Attachments: Resolution 75-R-12 2013 One-Year Action Plan 584 of 635 10/18/2012 75-R-12 A RESOLUTION Approving the City’s FY 2013 Year Action Plan and Adopting the CDBG, HOME Investment Partnerships, and ESG Program Budgets for FY 2013 WHEREAS, the Congress of the United States did pass: P.L. 93-383, Title I of the Housing and Community Development Act of 1974, which established the Community Development Block Grant (“CDBG”) Program; P.L. 101-625, the Cranston- Gonzales National Affordable Housing Act, which established the HOME Investment Partnerships Program; and H.R. 205, the McKinney-Vento Homeless Assistance Act as amended by S.896, The Homeless Emergency Assistance and Rapid Transition to Housing (“HEARTH”) Act of 2009, which re-authorized the Emergency Solutions Grants (“ESG”) Program; and WHEREAS, the City of Evanston is an “Entitlement City” by definition in said Acts and, as such, is eligible to make application to the U.S. Department of Housing and Urban Development (“HUD”) for said grant programs; and WHEREAS, the City of Evanston estimates that FY 2013 HUD entitlement allocations will be Community Development Block Grant $1,540,000 HOME Investment Partnerships 221,600 Emergency Solutions Grants 147,300 Total FY 2013 funding: $1,908,900 and WHEREAS, the Housing and Community Development Act Committee (“CD Committee”) is charged with oversight of the City’s CDBG program, the Evanston Housing and Homelessness Commission (“HH Commission”) is charged with oversight 585 of 635 75-R-12 ~3~ of the City’s HOME program, and the Human Services Committee (“HSC”) is charged with oversight of the City’s ESG program; and WHEREAS, the CD Committee met on several occasions in the fall of 2012 and developed recommendations for use of FY 2013 CDBG funds; and WHEREAS, recommendations for the use of HOME funds will be made by the HH Commission to the Planning & Development Committee and City Council, and the use of said funds is determined by the City Council; and WHEREAS, recommendations for the allocation of ESG funds to agencies and programs serving the homeless population and those at high risk of homelessness will be made, following receipt of the City’s 2013 ESG grant amount, by the HH Commission to the HSC and City Council; and WHEREAS, HUD requires that the City submit a One-Year Action Plan that details the activities the City proposes to undertake using the sum of the estimated FY 2013 CDBG, HOME, and ESG funds, including entitlement allocations, reallocations of funds from completed prior years’ CDBG projects, estimated CDBG and HOME program income, and required matches for HOME and ESG funding, totaling two million, five hundred eight thousand, two hundred dollars ($2,508,200.00), are described; and WHEREAS, the proposed activities in the One-Year Action Plan address the statutory goals to provide decent housing, a suitable living environment and economic opportunity for primarily low- and moderate-income residents; and WHEREAS, specific projects which are proposed to be funded with HUD's FY 2013 funding were derived from the City's priority needs, as identified in the City’s 586 of 635 75-R-12 ~4~ 2010-2014 HUD Consolidated Plan, and specific CDBG activities and recommended funding levels were approved by the CD Committee on September 27, 2012; and WHEREAS, the proposed One-Year Action Plan for FY 2013, which includes proposed FY 2013 CDBG funding recommendations, was the subject of tow (2) public hearings as conducted by the CD Committee on October 16, 2012 and the HH Commission on October 18, 2012; and WHEREAS, said Committees conducted said public hearings, received citizen input on the proposed FY 2013 One-Year Action Plan, and recommend approval by the Evanston City Council of the proposed One-Year Action Plan for FY 2013; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The City’s One-Year Action Plan for FY 2013, attached hereto as Exhibit A and incorporated herein by reference, is hereby approved. SECTION 2: The City Council hereby approves the City of Evanston’s 2013 CDBG Program, totaling one million, nine hundred twenty-five thousand, one hundred dollars ($1,925,100.00), which is the sum of one million, five hundred forty thousand dollars ($1,540,000.00) in FY 2013 estimated entitlement funds, three hundred fifty-two thousand dollars ($352,000.00) in estimated program income, and thirty-three thousand, one hundred dollars ($33,100.00) in reallocated funds from completed prior years’ CDBG projects. SECTION 3: The City Council hereby approves HOME Investment Partnerships funding totaling two hundred eighty-eight thousand, five hundred dollars ($288,500.00), which is the sum of two hundred twenty-one thousand, six hundred 587 of 635 75-R-12 ~5~ dollars ($221,600.00) in FY 2013 estimated entitlement funds, eleven thousand, five hundred dollars ($11,500.00) in estimated program income, and the required match of fifty-five thousand, four hundred dollars ($55,400.00) and ESG funding, totaling two hundred ninety-four thousand, six hundred dollars ($294,600.00), which is the sum of one hundred forty-seven thousand, three hundred dollars ($147,300.00) in FY 2013 estimated entitlement funds and the required match of one hundred forty-seven thousand, three hundred dollars ($147,300.00). SECTION 4: The City Manager of the City of Evanston is hereby authorized to transmit said One-Year Action Plan for FY 2013 for the proposed CDBG, HOME and ESG program budgets to HUD and to provide any additional information as may be required by HUD. SECTION 5: This resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Adopted: __________________, 2012 588 of 635 75-R-12 ~6~ EXHIBIT A City’s One-Year Action Plan for FY 2013 589 of 635 City of Evanston 2013 One‐Year Action Plan Community Development Block Grant, HOME Investment Partnerships, and Emergency Solutions Grant Programs 590 of 635 City of Evanston 2013 Action Plan i TABLE OF CONTENTS ACTION PLAN ........................................................................................................................... 1 Executive Summary ............................................................................................................................. 1 Resources and Objectives .................................................................................................................... 5 Description of Activities ....................................................................................................................... 6 Geographic Distribution/Allocation Priorities ..................................................................................... 7 Annual Affordable Housing Goals ........................................................................................................ 7 Public Housing ................................................................................................................................... 10 Actions to Reduce Lead‐Based Paint Hazards .................................................................................... 10 Homeless and Special Needs ............................................................................................................. 11 Barriers to Affordable Housing .......................................................................................................... 13 Impediments to Fair Housing...……………………………..………………………………..........................................14 Other Actions ..................................................................................................................................... 15 PROGRAM SPECIFIC REQUIREMENTS ..................................................................................... 16 Community Development Block Grant (CDBG) ................................................................................. 16 HOME Investment Partnerships (HOME) ........................................................................................... 21 Needs of Public Housing .................................................................................................................... 25 Emergency Solutions Grant (ESG) ...................................................................................................... 25 HOPWA .............................................................................................................................................. 26 TABLES 3A 3C APPENDICES Housing & Community Development Needs Table CDBG Target Area Map Neighborhood Revitalization Strategy Areas Map Public Comment submitted in written form (full text) Summary of unexpended CDBG funds for reallocation 591 of 635 City of Evanston 2013 Action Plan 1 ACTION PLAN Executive Summary Resources The City of Evanston expects to receive approximately $2 million in Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME) and Emergency Solutions Grant (ESG) entitlement funding from the Department of Housing and Urban Development (HUD) for its 2013 program year. The City’s 2013 Action Plan covers the 12‐month period from January 1 to December 31, 2013. The One‐Year Action Plan outlines how the City’s estimated 2013 CDBG, HOME and ESG funds, along with program income and unspent CDBG funds from prior years shown in the chart below, will be used to improve the quality of life primarily for low and moderate income Evanston residents. 2013 entitlement grants have been estimated at approximately 3% less than 2012 actual grants. 2013 Grant (est.) Program Income (est.) Prior Year Funds for Reallocation HUD Funds Subtotal Matching Funds Total Funds Committed CDBG $ 1,540,000 $ 352,000 $ 33,100 $ 1,925,100 $ - $1,925,100 HOME $ 221,600 $ 11,500 $ - $ 233,100 $ 55,400 $ 288,500 ESG $ 147,300 $ - $ - $ 147,300 $ 147,300 $ 294,600 Total $ 1,908,900 $ 363,500 $ 33,100 $ 2,305,500 $ 202,700 $2,508,200 HOME requires a 25% match of $36,253; matching funds will be required for each development project and may be from the Affordable Housing Fund, the Federal Home Loan Bank and/or developers’ contributions. ESG requires a 100% match, which will be made by subrecipients with non‐federal operating revenues from grants and gifts. The matching funds, estimated entitlement funds and program income total $2,508,200. The aforementioned funding will be used to carry out activities that address priority needs of the target population. These funds will leverage additional federal, state and local government funds, as well as private funds, to support the wide range of housing, public facilities and improvements, public services and economic development activities outlined in this plan. Summary of Specific Annual Objectives The City of Evanston’s 2013 One‐Year Action Plan implements the fourth year of the City’s 2010‐2014 Consolidated Plan using CDBG, HOME and ESG funds. The Action Plan addresses three federal statutory goals to address the needs of primarily low‐ and moderate‐income residents by: • Providing decent housing • Providing a suitable living environment • Expanding economic opportunities. The activities to be carried out with these funds also contribute to the implementation of the City of Evanston’s Strategic Plan, whose vision is to create the most livable city in America for its diverse population. The goals and strategies of that plan, developed in a collaborative process involving City Council, staff and citizens, are consistent with, and complementary to, the City’s 2010‐2014 Consolidated Plan. 592 of 635 City of Evanston 2013 Action Plan 2 For the 2013 program year, CDBG, HOME and ESG funds are being allocated among the objectives and outcome categories established by HUD as shown in the table below. Housing continues to receive the largest share of total funding, reflecting the priorities in the Consolidated Plan. However, both the dollars and percent of funding are proportionately lower than in 2011 and prior years, reflecting the substantial cut in HOME funding in 2012 and the City’s estimated HOME grant based on the 2012 level. In addition to maintaining important programs such as CDBG Targeted Code Enforcement and Housing Rehab programs, the City plans to undertake a new strategy to expand affordable housing with the introduction of Tenant‐Based Rental Assistance using HOME funds. Emergency Solutions Grant funds that will be used for re‐housing and homeless prevention also address the Decent Housing objective. Maintaining a suitable living environment closely follows Housing in terms of priority in the City’s Consolidated Plan and is reflected in the allocation of funding. A wide variety of activities, including most of the CDBG‐funded Public Services, Public Improvements and Facilities, as well as ESG‐funded activities will be undertaken to address this objective. Funding for activities that expand Economic Opportunity has been increased substantially from 2012 to continue to attract new and support existing businesses, particularly in the City’s Neighborhood Revitalization Strategy Areas, but remains much lower than Housing and Suitable Living Environment. Additional detail, including objective and outcome categories, budgets and anticipated beneficiaries by activity, are shown in Tables 3A and 3C that follow the narrative. Availability/Accessibility Affordability Sustainability Total Amount Percent Amount Percent Amount Percent Amount Percent Decent Housing $ 349,406 15% $ 256,346 11% $ 422,500 18% $1,028,252 45% Suitable Living Environment $ 247,076 11% $ 50,000 2% $ 501,600 22% $ 798,676 35% Economic Opportunity $ 130,000 6% $ - 0% $ - 0% $ 130,000 6% Project Totals: $ 726,482 32% $ 306,346 13% $ 924,100 40% $1,956,928 85% Admin & Planning NA NA NA NA NA NA $ 348,572 15% Total CDBG, HOME & ESG $2,305,500 100% Because CDBG allocations have been made based on an estimated entitlement grant, the City expects that adjustments to allocations for specific programs and projects will be needed following receipt of the amount of its 2013 CDBG grant. Any revisions will be developed by the Housing & Community Development Act Committee. If the City’s CDBG grant is smaller than estimated, reductions will be determined on a case‐by‐case basis in order to minimize impact, particularly on small grants. If the City’s CDBG grant is larger than the estimate, programs and projects that were funded at less than the request in 2013, as well as continuing programs funded in prior years, such as the Essential Repairs program, may be considered for additional funding. Any such increases will be considered on a case‐by‐case basis. The City may also increase spending in the Administration & Planning category above the amount allocated in this Action Plan to an amount not to exceed 20% of 2013 entitlement plus 2013 program income. Increases or decreases to any program or project allocation that are less than 10% of the total grant will not trigger a Substantial Amendment to this Action Plan, following the definition in the City’s 2010‐2014 Consolidated Plan. The City may evaluate any program or project funded in 2012 or prior that is not underway by April 1, 2013 to determine if it should be canceled and funds reallocated to 2013 programs or projects that were funded at less than the request. This review process will enable the City to make best use of the limited funding available to address priorities and unmet needs. Any such action that cancels funding for a subrecipient, program or project will require a Substantial Amendment to the appropriate year Action Plan. 593 of 635 City of Evanston 2013 Action Plan 3 Evaluation of Past Performance The City has used HUD funding effectively to address a broad range of community development objectives and leverage outside resources to achieve the goals and objectives of the City’s 2010‐2014 Consolidated Plan. Most notably, the City and its development partner, Brinshore Development, have made significant progress to stabilize neighborhoods hardest hit by foreclosures, improve the quality and availability of housing for a range of income levels using NSP2, HOME and CDBG funds. Outcomes to date include: • Approximately 94 foreclosed housing units acquired or under site control • Rehab completed on 48 units and underway on 20 additional units • 28 units sold or rented to income‐eligible households (mix of rental and ownership properties) The City’s expanded efforts to stimulate economic development resulted in two projects funded with loans using a combination of CDBG/CDBG‐R with TIF or local Economic Development funds to assist new businesses to open in the City’s NRSAs, creating much needed jobs and putting vacant commercial properties to productive use. The City continued to use CDBG and local revenues to support a wide variety of social services programs that address the needs of its low‐ and moderate‐income residents. Despite this, local agencies continue to face challenges in meeting the continued high demand for services because of reductions in funding by the State of Illinois and other sources. The City continues to strive to address the need for additional housing and services for the increased number of homeless and people at high risk of becoming homeless through the plan developed by the Mayor’s Homeless Task Force whose implementation falls under the expanded scope of the Housing & Homelessness Commission, but significant challenges remain to be addressed in 2013 and beyond. Citizen Participation Citizen input on the 2013 Action Plan was sought in the 30‐day Public Comment period running from October 5 to November 4, 2012. Notice of the 30‐day public comment period and two public meetings at which public comment was sought, on October 16 and 18, was published in the Chicago Tribune’s Triblocal, which has the largest number of Evanston paid subscribers, and in the Evanston RoundTable, a newspaper that provides the best reach of residents in our Evanston’s low‐ and moderate‐income neighborhoods, on September 27, 2012. Notice of the public comment period was also featured on the City’s website homepage beginning October 1 and in two City e‐mail newsletters that reach over 23,000 subscribers. Notice was emailed to more than 75 individuals and organizations that regularly receive information about the City’s CDBG and HOME programs. Notice of the public meetings, including their agendas, was posted in the Lorraine H. Morton Civic Center and on the City’s website. Evanston continues to expand its efforts to reach non‐English speaking residents by publicizing the availability of accommodations for persons with disabilities and language differences in both English and Spanish on meeting agendas and public notices. The public hearing for input on the draft of the City’s 2011 Consolidated Annual Performance and Evaluation Report held in May 2012 also offered opportunity for citizens to provide input on unmet needs for 2013 planning. No comment s were received at that meeting, despite paid newspaper advertising, e‐mailings to over 15,000 people, posting on the City’s website, online calendar and in the Civic Center. The City continues to explore new strategies to solicit public input for needs in our community. 594 of 635 City of Evanston 2013 Action Plan 4 Summary of Citizen Comments Two individuals, Janet Parker and Paul Selden, provided comment via emails. Their input is summarized below; response from the City follows and is italicized. Mr. Selden also submitted his comments at the Housing & Homelessness Commission meeting on October 18, 2012. The full text of their input is included in the appendix. Janet Parker suggested the following use of funds to add to the health, environmental and cultural enrichment of low and moderate income Evanston residents: • Expand the free farmer's market coupon program to include all residents living in affordable housing not just those 60 years old and over. The City‐run Famers Market in downtown Evanston accepts LINK cards from the federal Supplemental Nutrition Assistance Program (SNAP). SNAP serves low‐income individuals and families regardless of age, though the Farmers' Market Nutrition Program (SFMNP), a federal program that provides coupons for eligible foods at farmers' markets, is limited to low‐income individuals 60 and older, so this need is addressed through existing programs. • Underwrite recycling bins at affordable housing sites in Evanston. There is no cost for recycling bins for 1‐4 unit residential buildings, whether affordable or market rate housing. Buildings with five or more housing units are required to contract for solid waste disposal and are provided one 95‐gallon recycling receptacle. The City continues to explore ways to make recycling accessible to more people, regardless of their means. • Pay for a TV, computers, a printer and Internet service at affordable housing sites. The cost of equipment such as televisions, computers and printers, and internet service at affordable housing sites are not eligible for CDBG, HOME or ESG funding. Installation of wiring to provide the capacity for internet service could be eligible as a rehab cost under CDBG or HOME and could be considered as part of an application for building construction or rehab. Comcast offers a reduced rate service called Internet Essentials for $9.95 per month to low‐income families that meet program criteria. Information is available at http://www.internetessentials.com/how/default.aspx or by calling 1-855- 846-8376. • Consider adding discounted or free movie passes, local concert and theater events to the Evanston benefit card. These costs are not eligible uses of our federal grants. The City uses local funds to provide a wide variety of free cultural and entertainment options, including free concerts and movies in Evanston parks throughout the summer and a variety of events at facilities including the libraries, the Noyes Cultural Center, Fleetwood‐Jourdain Center and in collaboration with the Ridgeville Park District. A number of Evanston arts organizations also offer free performances and cultural programs throughout the year. Paul Selden, Executive Director of Connections for the Homeless, pointed out the information contained in the Action Plan regarding the shortage of permanent supportive housing for the chronically homeless, affordable housing for homeless families and the high percentage of residents with very high housing cost burdens, and questioned the effectiveness and targeting of actions to address these needs. He also questioned the proportion of funds allocated to ownership projects, for middle income households and for non‐housing projects. 595 of 635 City of Evanston 2013 Action Plan 5 Affordable rental housing is the focus of the City’s HOME program. City staff has had numerous discussions with non‐profit and private developers but regrets that no new applications for HOME funding have been submitted in 2012. As a result, the City instituted a new HOME application deadline of October 30, 2012 to manage HOME funds efficiently and effectively, and comply with HUD commitment and expenditure deadlines. An application deadline also enables a comparative review of projects to ensure the City’s limited HOME funding is recommended for the strongest project or projects that achieve the goals of the Consolidated Plan. Another strategy to address rental needs is development of a Tenant‐Based Rental Program using HOME funds that will use existing rental housing. This has the potential to provide housing more quickly than project based development and to integrate affordable housing throughout our community. In addition, the first phase of Emerson Square will provide 28 affordable rental housing units, a mix of one to three bedrooms, in addition to four market rate units. A factor that affects the expansion of additional Permanent Supportive Housing beds is whether additional resources can be secured for the supportive services. The Evanston Continuum of Care merged with the Suburban Cook County Continuum in 2011 in part to enable Evanston providers to compete for additional project funding while maintaining renewal funding for existing projects. In addition to developing additional affordable rental units, an important goal of the Consolidated Plan is to maintain decent, affordable housing. The CDBG Code Enforcement program is the primary means of addressing this goal and is an important tool to help stabilize lower income neighborhoods. Enabling low‐ and moderate‐ income homeowners to maintain their properties, address code violations and make accessibility improvements that allow seniors to age and disabled individuals to maintain independent living are also important goals of the Consolidated Plan and are the focus of CDBG funds allocated for housing. These ownership households, many of which are long‐time Evanston residents, also are housing cost burdened; for example, almost 70% of senior homeowners with incomes at or below 30% of the area median pay more than 50% of their income for housing. In 2011, all single‐family rehabs completed in the City’s West NRSA benefited households at or below 50% of the area median and five of the six projects completed outside an NRSA also benefited that income group. Although providing decent housing for low‐ and moderate‐income residents is the highest priority goal of the Consolidated Plan, it is not the only goal. CDBG funds allocated to public improvements and public facilities address the second priority of the Consolidated Plan, improving the quality of life in low‐ and moderate‐income neighborhoods. Of 2013 funds, 45% are allocated to Housing and 35% to Suitable Living Environment, reflecting those priorities. Explanation of Comments Not Accepted All comments received on the draft 2013 Action Plan are summarized above; there are no comments that were not accepted. Resources and Objectives As noted above, new entitlement funds combined with program income, matching funds and unspent CDBG from prior years, is estimated at $2,508,200. ESG and HOME funds will be matched with local government, private funds and other sources including the Federal Home Loan Bank and developers’ equity. Other Federal, State and Local Resources Neighborhood Stabilization Program 2: The City of Evanston’s Neighborhood Stabilization Program 2 grant of $18.15 million that will be expended in two census tracts, 8092 and 8102, is the largest infusion of funding the 596 of 635 City of Evanston 2013 Action Plan 6 City has ever received for affordable housing. NSP2 funds are being used to purchase and rehabilitate 100 units of foreclosed and abandoned housing and to jump start implementation of the City’s West Evanston Master Plan with the development of Emerson Square, a New Urbanist development on a vacant and blighted industrial site in west Evanston. Approximately $16.7 million has been expended to date, with the first rehabbed properties brought to market in September 2011. McKinney‐Vento Homeless Assistance Programs: The Evanston Continuum of Care merged with the Suburban Cook County Continuum in summer 2011. Therefore, Evanston is part of the Suburban Cook County application for funds in the FY2012 NOFA that is currently underway. The projects requesting funding in Evanston through the 2012 competition total $1,252,056 and are shown below in the Homeless and Special Needs section. Housing Choice (Section 8 Rental Housing) Vouchers: Evanston does not administer the Housing Choice Voucher program in Evanston; it is managed by the Housing Authority of Cook County (HACC). The City will continue to work with HACC to maintain and expand the number of Housing Choice Voucher holders. Lead Hazard Control Programs: Evanston received a renewal grant in the amount of $80,000 in 2011 from Cook County’s Lead Poisoning Prevention Program. This grant is used in conjunction with CDBG funds on housing rehab projects where the occupants meet the criteria of both funding sources, enabling more substantial rehab projects to be undertaken. Local Resources: The City’s Affordable Housing Fund has a balance of approximately $525,000. Anticipated uses include housing related services such as, landlord‐tenant issues, as well as matching funds for the Homeless Management Information System (HMIS) database used by the Continuum of Care. An estimated $707,030 in City of Evanston funds will be allocated by the Mental Health Board to support a wide range of needed services. In addition, the City of Evanston plans to spend over $35 million on infrastructure and capital needs. Evanston Township manages Evanston’s General Assistance funds, which provide an important source of funding to help low‐income Evanston residents. General Assistance funds support a broad range of needs of approximately 100 low‐income residents each year. Tax Increment Financing and the City’s Economic Development Fund will continue to be used for infrastructure improvements and to support private development and economic activity that creates or retains jobs. Portions of the City’s two Neighborhood Revitalization Strategy Areas are within TIF districts. Evanston has expanded staffing and resources for economic development in order to attract interest and new investment from developers and provide support to existing businesses. Description of Activities The activities that will be undertaken with CDBG, HOME and ESG funds in 2013 to address priority needs of Evanston’s low‐ and moderate‐income residents are outlined in Table 3A and Table 3C. They are categorized based on the HUD‐defined objectives and outcomes they address. Availability/Accessibility Affordability Sustainability Decent Housing DH‐1 DH‐2 DH‐3 Suitable Living Environment SL‐1 SL‐2 SL‐3 Economic Opportunity EO‐1 EO‐2 EO‐3 597 of 635 City of Evanston 2013 Action Plan 7 Narrative descriptions may also be found in the CDBG, HOME and ESG sections below. Geographic Distribution/Allocation Priorities Evanston continues to use the CDBG Target Area defined in its 2005‐2009 Consolidated Plan to define the geography for the CDBG Targeted Code Enforcement Program. The CDBG Target Area was developed using 2000 census data and comprises an area of the City in which at least 50.3% of the residents are low‐ or moderate‐ income based on Evanston’s status as an exception community. Most public infrastructure projects are within the City’s two Neighborhood Revitalization Strategy Areas (NRSA), further concentrating CDBG resources on areas of greatest need. Though programs such as the Single‐ and Multi‐Family Housing Rehab and Alley Special Assessment Assistance are available on a citywide basis, their expenditures are expected to be focused in the NRSAs based on need and eligibility. In 2011, the US Census Bureau released demographic data from the 2010 decennial count showing the population of Evanston grew since 2000 to a total of 74,486. At the same time, the City experienced its highest vacancy rate of housing units, with 9.45% of its housing stock unoccupied. This could indicate that doubled up families were not counted in the Census process and account for the higher vacancy rate and lower population in some census tracts, including 8092. Work to stabilize neighborhoods with high foreclosures and vacancies, including Census tracts 8092 and 8102, will continue to be a priority in 2013. The majority of Evanston’s African American and Hispanic residents, as well as Housing Choice Voucher holders, reside in the CDBG Target Area, particularly in census tracts 8092 and 8102, the City’s NSP2 target geography. Census tract 8096, block groups 2 and 3, and census tract 9097, block groups 2 and 3, in the west NRSA, have a substantial Hispanic population. The Hispanic population grew over 30% from 2000 to 2010, to 9.05% of the total population. The Hispanic population also grew in the far southwest section of Evanston based on elementary school demographic data from School District 65. Annual Affordable Housing Goals Maintaining the quality of existing housing stock so that residents live in safe and sanitary housing is a high priority. Ensuring the availability of a range of prices and unit sizes to address the needs of very low‐, low‐ and moderate‐income households is also a priority. In 2013, the City will continue to pursue opportunities to increase affordable housing choices using HOME, CDBG and Affordable Housing funds in conjunction with NSP2. The City plans to use CDBG and HOME funds to help provide for the housing needs of low‐ and moderate‐income households, as well as households with special needs in 2013. Because of the reduction in HOME funds, the city will focus primarily on affordable rental housing projects. Specifically, the City will look to fund projects that are affordable for a range of household sizes with incomes between 30% and 80% AMI, targeted primarily at households below 60% AMI. Any ownership housing projects undertaken in 2013 with HOME funds will be targeted to households between 60% and 80% AMI. The City will suspend its Down Payment Assistance (DPA) Program in 2013 because of the availability of NSP2 homes for purchase by income‐eligible households. All ownership activities will continue to use rigorous underwriting and include home ownership education. The City will encourage rental proposals from both for‐profit and not‐for‐profit developers. Rehabilitation of rental units will most likely be small properties, with two to four units, based on the current inventory of properties in Evanston. Through its experience with NSP2, the City has found that the per‐unit cost to purchase and rehab foreclosed and vacant buildings will likely exceed the HOME per unit subsidy amount permitted by 598 of 635 City of Evanston 2013 Action Plan 8 HUD. Because there are very limited other sources of financing for affordable small rental projects, development of new affordable rental continues to be very challenging. The City plans to launch Tenant Based Rental Assistance (TBRA) using HOME funds as one way of addressing this issue. TBRA can provide additional benefits, including creating affordable housing more rapidly than with project‐based assistance by using existing rental housing and integrating affordable housing in neighborhoods where project‐based projects are unfeasible due to real estate costs. The City is currently receiving HUD approved technical assistance to review its proposed TBRA program and procedures. Historically, the City has accepted HOME funding applications on a rolling basis. In 2012, the City implemented use of application deadlines for HOME funds. The Housing Commission and Staff recommended this change to help the City efficiently and effectively manage HOME funds to achieve City goals as described in the Consolidated Plan and comply with HUD deadlines for use of HOME funds. An application deadline enables a comparative review of development projects to ensure the City’s limited HOME resources are recommended for the strongest project or projects. The 2012 funding deadline is October 31, 2012 with the expectation that funding commitments will be made in early 2013. The 2013 application deadline is expected to be in the second half of the year; timing will be finalized by the Housing & Homelessness Commission. The Housing Planner works with applicants and underwrites proposed projects before they are presented to the Housing and Homelessness Commission for review and approval. Applications are then reviewed by the Planning and Development Committee or Human Services Committee before going to City Council. Council approval is required before HOME funds are committed to a project. All Commission, Committee and Council meetings are open to the public and offer the opportunity for public comment. The City reserves the option of awarding HOME funds to projects proposed outside a formal application deadline process in order to retain the flexibility to take advantage of development opportunities that may arise. Any projects would be subject to the same underwriting standards and approval process. The CDBG Targeted Code Enforcement Program will continue to be a primary tool for maintaining housing quality, particularly of rental units, in the CDBG Target Area. Activities include routine inspections of rental housing units on a three year schedule to identify internal and external code violations and require corrective actions. Area inspections for external code violations and conditions, including fly dumping, will continue to be made on a weekly basis in two census tracts, 8092 and 8102, and portions of 8096 and 8097, to cite violations and correct violations. In addition, property inspectors will respond to complaints regarding properties in the CDBG Target Area. The City’s Housing Rehabilitation program will continue to help income‐eligible property owners make needed repairs and rehabilitate their properties. Low‐interest and title transfer loans will be used to rehab single‐family and multi‐family units, ensuring decent, safe and sanitary housing. Housing Rehab Administration is funded by CDBG and loans for the construction are provided from the City’s CDBG Revolving Fund. Loan repayments returned to the Fund are usually sufficient to fund these rehabilitation projects, however CDBG entitlement funds allocated for housing rehabilitation in prior years but not expended because of available funds in the Revolving Loan Fund will likely be used in 2013, as the Revolving Loan Fund balance is substantially lower than prior years. Grants of up to $450 will continue to be issued to income‐eligible residents for exterior paint projects they undertake themselves. In August 2012, the City amended its Action Plan to cancel $93,000 in CDBG funding for CEDA’s Minor Repair and Paint program when informed by that agency that it lacked the capacity to undertake it in 2012. Those funds were allocated the Essential Repair Program, a new grant program managed by the City’s Housing Rehab staff. The program is limited to income‐eligible single‐family owner occupied homes with life safety issues, including failed furnaces, roofs and lateral sewer lines, whose owners apply, but do not qualify for, a rehab loan. Usually 599 of 635 City of Evanston 2013 Action Plan 9 this is because their loan to value exceeds 80% due to a drop in property value. Funds are restricted to one‐time grants for work needed to address the life safety issue only, with additional limits based on the nature of that work. Separate activities will be opened for this program in the West and South NRSAs as needed in order to track spending in those areas. We anticipate most projects will be completed in 2013. Another program that demolishes dangerous garages for income eligible homeowners and provides concrete parking pads to maintain zoning compliance will continue in 2013, using funds from the Revolving Loan Fund for title‐transfer loans that are ultimately returned as Revolving Loan income. The removal of dangerous trees will also continue to be handled through this same process for income‐eligible property owners as needed. CDBG funds will continue to support Homesharing, Open Communities’ (formerly Interfaith Housing Center of the Northern Suburbs) program that matches people seeking affordable housing with home owners who have an extra room to rent. The home seeker pays rent to the home provider and, in some cases, provides services like shopping and meal preparation in addition or in lieu of rent. Rents are significantly below market rate and often in neighborhoods with primarily single‐family housing. The City’s Handyman program will continue to help income‐eligible senior citizens, primarily low‐income women, make small repairs to their homes, including securing railings, installing grab bars, repairing or replacing locks on doors and windows, installing weather stripping and caulking to improve energy efficiency, installing smoke and carbon monoxide detectors and fixing leaky faucets to reduce water consumption. The following table summarizes housing goals for 2013: 2013 Annual Housing Goals – Table 3B CDBG HOME Total Goal Completed Goal Completed Goal Completed Annual Affordable Rental Housing (Section 215) Acquisition of existing units 0 0 0 0 Production of new units 0 0 0 0 Rehabilitation of existing units 10 26 36 0 Rental Assistance 0 15 15 0 Total Section 215 Rental Goals 10 41 51 0 Annual Affordable Owner Housing (Section 215) Acquisition of existing units 0 0 0 0 Production of new units 0 0 0 0 Rehabilitation of existing units 12 5 17 0 Homebuyer Assistance 0 0 0 0 Total Section 215 Owner Goals 12 5 17 0 Annual Affordable Housing (Section 215) Homeless 0 15 15 0 Non-Homeless 22 7 29 0 Special Needs 0 24 24 0 Total Section 215 Affordable Housing 22 46 68 0 Annual Housing* Rental Housing 22 41 63 0 Owner Housing 132 5 137 0 Total Annual Housing 154 46 200 0 600 of 635 City of Evanston 2013 Action Plan 10 *Goals for small‐scale rehab programs, including the Handyman Program, Neighborhood Security Program and Self‐Help Paint Program are included in totals, in addition to unit goals for substantial rehab shown in the above sections of the chart. Public Housing Public Housing in Evanston is owned and managed by the Housing Authority of Cook County (HACC) which also administers the Housing Choice Voucher program. HACC manages 45 scattered site apartments and two senior/disabled buildings with 100 units each in Evanston. City staff has worked intensively with HACC management, Cook County Commissioner staff and residents on issues at the Walchirk and Perlman apartment buildings that house seniors and persons with disabilities. As of September 2012, there were 695 Housing Choice Voucher holders residing in Evanston. This marks the continuing increase of Voucher holders. As of September 2012, HACC is not taking any additions to its waiting list for Cook County Housing Choice Vouchers. The geographic distribution of voucher holders in Evanston remains concentrated in tracts 8092 in west Evanston and 8102 in south Evanston. The HACC has recently reclassified census tract 8092 in west Evanston as a “traditional tract” and no longer permits the higher rent standard in the calculation of allowable rent limits. This change could have the effect of reducing the concentration of voucher holders in this area but may also negatively impact landlords in the area that depend on the higher rent limits. The City will continue to work closely with the Housing Authority and private landlords on property code and landlord management issues. The City is co‐hosted training for landlords interested in HACC and the voucher program at the Civic Center on October 11, 2012. The City will continue to co‐host trainings with the HACC in 2013. There are no plans to work with public housing residents on homeownership efforts, as the City’s home ownership efforts are targeted to households at or above 60% AMI that are more likely to have the financial resources needed for successful home ownership. Actions to Reduce Lead‐Based Paint Hazards The City of Evanston’s grant from Cook County’s Lead Poisoning Prevention Program to abate lead‐based paint hazards in dwellings occupied by families with young children was extended in 2012 with a grant of $80,000 in 2011. As for September 2012, approximately $3,000 of the $80,000 has been spent. The remaining funds will be continued to be spent down in 2013. The funding will be used for stand‐alone projects that mitigate lead hazards and for Housing Rehab projects for eligible households whose primary source of funding is CDBG loans. The City is a delegate agency for the State of Illinois and enforces its lead act and codes. City staff receives lead test information for children residing in Evanston, investigates all cases when elevated lead levels are found and takes appropriate action. Children with Elevated Blood Lead (EBL) levels above 5 mg/dl (micrograms/deciliter) receive case management services to educate the families about potential sources and lead safe practices. Any child with an EBL between 6 and 9 is contacted by the Health Department and an assessment of the home is performed if requested by a physician. The Health Department contacts the parent or guardian of any child testing at a level of 10 mg/dl or greater and performs a lead assessment of the property. Lead Assessments are performed by the City’s Licensed Lead Assessors in the Health Department. In addition, families concerned about lead that have children under 6 years of age may have their home tested. 601 of 635 City of Evanston 2013 Action Plan 11 Health Department staff responds to complaints from residents about demolition and rehab projects to determine if lead is present and ensure safe practices. Staff also files affidavits when windows are being replaced in buildings constructed before 1978 to ensure proper lead procedures and disposal of contaminated materials. Homeless and Special Needs The City of Evanston convened a Task Force on Homelessness in 2011, comprising business, civic, service, education and faith‐based leaders in the community as well as City staff appointed by Mayor Tisdahl. The Task Force developed a plan to address and prevent homelessness in Evanston through a community‐wide effort. The Plan was adopted by City Council in April of 2012. The first recommendation from the Homeless Task Force was to expand the scope of the Housing Commission’s responsibilities to include homeless issues. An amendment to the Housing Commission ordinance was approved at the September 24, 2012 City Council meeting. Recommendations from the new Housing & Homelessness Commission relating to housing development will continue to go to the Planning & Development Committee of City Council and City Council for approval. Recommendations relating to services for the homeless and those at risk of homelessness will go to the Human Services Committee of City Council and City Council for approval. In 2013, the City of Evanston expects to continue to use ESG, CDBG and Mental Health Board funds to provide housing and services to homeless individuals and families, or those threatened with homelessness, as well as case management services, job counseling and placement/follow‐up assistance. Mental health and substance abuse services are also provided to stabilize individuals’ lives, as well as employment and housing services. There continues to be significant demand for basic services at social services agencies including Connections for the Homeless, the Salvation Army and area soup kitchens. City staff will continue to work with Connections for the Homeless and the faith‐based community to provide an emergency shelter program for homeless people during the winter months on nights when the temperature forecast is zero degrees Fahrenheit or below. Connections for the Homeless handles program intake and church near downtown Evanston serves as the shelter. Volunteers handle much of the on‐site work. Historically, Evanston’s unduplicated count of homeless individuals was between 200 and 250 annually; most were single adults. In recent years, that number has risen to about 550 people annually. Of that total, about 45% come from other jurisdictions (primarily Chicago). Approximately 40% are chronically homeless and candidates for Permanent Supportive Housing (PSH). In addition to the rise in homeless single adults, the number of homeless families has increased dramatically. School District 65 has identified approximately 259 homeless children through its registration process and District 202 has identified approximately 100 homeless teens. Taken together this represents an estimated 210 homeless families. Though homeless, they are not necessarily unsheltered; most are doubling up with other families or couch surfing. Evanston has a significant shortage of shelter beds. Connections for the Homeless has a 20‐bed shelter that serves about 120 adults each year. At least 30 additional shelter beds are needed for the estimated 180 Evanston connected homeless. During extremely cold weather, Connections collaborates with the City of Evanston and Interfaith Action to provide a 40‐bed emergency shelter program. Family Promise provides overnight shelter to 4 families at a time but because there is no other general shelter program for families, it is difficult to estimate the need for family shelter beyond the School Districts’ count of 210 homeless families who are living in shelters in 602 of 635 City of Evanston 2013 Action Plan 12 Chicago or are couch surfing. The YWCA provides emergency shelter to single women and families who are victims of domestic violence. Domestic violence programs typically do not house clients from the community in which they are located, but rather refer them to facilities in other communities where they are thought to be safer, making it difficult to estimate the need for additional DV beds in Evanston. Evanston does not have emergency shelters for runaway or locked out teens, however Youth Organizations Umbrella and the Harbour provide housing in nearby suburbs for unsheltered teens and transport them to school and other services. If 20% of the 100 teens cited by District 202 are also disconnected from their families, up to 20 beds would be needed for this population. Evanston currently has 50 permanent supportive housing beds for singles, and 11 units for families. To house only the chronically homeless who have an Evanston connection (about 300 individuals), approximately 120 additional beds would be needed. This estimate reflects a turnover rate of approximately 10% in current PSH beds. If only 25% of homeless and doubled up families are in need of PSH, Evanston has a shortage of at least 50 family PSH units (25% of 210 families). There is also a shortage of affordable housing for very low‐ and low‐income single adults who are not disabled. The McGaw YMCA, which is the largest provider of such housing with 172 beds for men, has a turnover of about 20 beds a year. Availability through other subsidized programs adds about 10 vacancies a year. This leaves an estimated 150 individuals either homeless or with extreme rent burdens. Evanston continues to have a severe shortage of affordable housing for very low‐ and low‐income families, providing very limited options for the estimated 160 homeless families (210 – 50 families) who are not eligible for permanent supportive housing. The City’s Housing and Homelessness Commission (HHC) will be looking at community‐wide strategies to address these gaps in housing and services. Emergency Solutions Grant funds will continue to be used to provide operating support for emergency shelters and transitional housing and help individuals and families who are homeless or at high risk of becoming homeless secure rental housing or remain housed through the new Re‐ housing and Prevention components of ESG that implement the HEARTH Act. The HHC will also look at broader policy responses to homelessness, including discharge planning and the creation of additional affordable units appropriate for homeless households. HOME, ESG and CDBG funds can be used as sources of funding to develop additional supportive housing units and shelters, however, additional funding for supportive services is also required. A TBRA program administered by an agency that has other sources of funds to provide the social services component may address some of this need. A HOME‐funded TBRA program would offer greater to assist homeless households with children that are ineligible for Re‐housing under ESG but need rental assistance to achieve housing stability. The Evanston Continuum of Care (CoC) merged with the Suburban Cook County Continuum and the Suburban Cook County Alliance on Homelessness, lead agency for the Suburban Cook County Continuum, prepares and oversees implementation of the combined CoC plan. Evanston maintains strong involvement in the Suburban Cook County Alliance to End Homelessness. The City’s Housing Planner was recently named to their board of directors and staff members of Evanston agencies are also board members in order to coordinate required uniform intake and assessments and other requirements of the HEARTH Act. Evanston‐based projects currently funded through the CoC are shown in the chart below. All are renewals. 603 of 635 City of Evanston 2013 Action Plan 13 Award Applicant Project Name $413,908 Connections for the Homeless PSH for Families (includes funding for beds located outside of Evanston) 100,160 Connections for the Homeless PSH for Single Adults (2 year contract) 117,197 Connections for the Homeless Hilda’s Place, 20‐bed transitional shelter 112,560 Connections for the Homeless Entry Point—street outreach and support services 120,413 Housing Options Pathways Plus PSH 129,844 Connections for the Homeless PSH for Single Adults 112,962 Housing Options Pathways PSH 17,750 Housing Opportunity Development Corp Claridge Apts PSH 83,560 Housing Options Claire/Ganey PSH 43,682 Connections for the Homeless Homeless Management Information System** $1,252,036 **In 2013, the HMIS contract will be absorbed by the Suburban Cook Alliance. Housing Activities for Non‐Homeless Special Needs The City of Evanston anticipates undertaking some housing activities to benefit special needs populations in 2013, including home rehabilitation to provide access ramps, lifts, accessible bathrooms, etc., for persons with physical disabilities through the CDBG‐funded Housing Rehab program. The City will continue to monitor the progress of the Williams Consent Decree which will moved some residents of Institutes of Mental Disease (IMDs) into community‐based housing. Evanston has two IMDs with a total of 562 beds. Implementation of the Williams Consent Decree will require affordable and accessible housing units. Housing Options for the Mentally Ill, an Evanston agency that provides permanent supportive housing for persons with mental illnesses, plans to submit an application for HOME funds to rehab up to 26 existing scattered‐site rental units. In addition, foreclosed homes acquired through the City’s NSP2 program will be rehabbed as accessible housing where practical, based on the individual properties. An accessible single‐family home for ownership currently under construction through that program is expected to be listed for sale in late 2012. Barriers to Affordable Housing The City of Evanston will continue to use a variety of strategies and tactics to address barriers to affordable housing in 2013 including: • Implementation of its NSP2 grant to provide over 100 units of rental and ownership housing for households whose incomes do not exceed 120% of the area median income through the purchase and rehab of foreclosed properties and construction of Emerson Square • Introduction of new housing types such as small lot homes and granny flats in new developments • A variety of CDBG‐funded rehab programs that address needs from substantial rehabilitation using below market rate loans to minor repairs using grants to maintain and improve housing quality and address code violations for units occupied by income‐eligible households. Historically, market conditions have presented the greatest barrier to affordable housing. Evanston’s built‐up character, with only scattered sites available for development, along with consistent demand for land, has 604 of 635 City of Evanston 2013 Action Plan 14 historically driven up acquisition prices. Households with incomes below 80% of area median often are unable to obtain mortgages due to more rigorous underwriting guidelines. High property taxes are often cited as a deterrent to affordable housing, though City taxes comprise only a small percentage of the tax bill. Low and moderate income owners of housing developed with City assistance and subject to resale restrictions to maintain affordability may be eligible for the Cook County Assessor’s Affordable Housing Incentive. These properties are then assessed at the restricted value rather than market value. As a result, their property taxes are reduced. Foreclosure activity is anticipated to carry into 2013, largely due to continuing high unemployment and the inability of many owners to refinance mortgages because their loan amounts exceed the property value or their credit scores are too low. Foreclosures are found in all census tracts in Evanston but are concentrated in the NRSAs, where household incomes are lower than other parts of the City. The City of Evanston continues to educate homeowners about how to deal with mortgage problems through foreclosure prevention counseling and education by Interfaith Housing Center of the Northern Suburbs, recently renamed Open Communities, provided at the Lorraine H. Morton Civic Center as well as trainings and outreach events throughout the City and through referrals to the State of Illinois Hardest Hit program. Impediments to Fair Housing Testing of housing sales and rental practices by Interfaith Housing Center in 2011 did not find discriminatory comments or obvious agent misconduct with sales, however, subtle differential treatment of families of different races was seen. Any signs of discrimination found in the rental testing were only discernible through a direct comparison of both testers’ reports. Regardless of race, testers were treated courteously and were all able to view apartments in which they voiced interest. Overall, the testing identified the need to continue realtor and landlord education regarding their responsibility to provide information on fair housing to all buyers. Other issues or concerns relating to fair housing While student status is not protected under fair housing laws, familial status is, and a student‐only preference can violate fair housing laws by actively discouraging families. Interfaith’s research and other testing over the years have shown that within the immediate area of Northwestern, there is a large number of 2, 3 and 4 bedroom units that are specifically advertised to students. This is likely because landlords can charge a higher per room rent, as opposed to rent per unit. As detailed in the 2010‐2014 Evanston Consolidated Plan, there is a shortage of larger rental housing for families with children in the city (pages 42‐43). Additional 2‐3 bedroom units for larger families is a high need and this practice of renting to students presents an impediment to fair housing. There is concern that some landlords truncate tenancy by not providing a minimum level of services such as proper maintenance of a building or unit, including not paying utilities, resulting in the tenant leaving by choice or in the forced dislocation by City officials for lack of essential utilities in the rental unit. Another issue identified by Interfaith Housing throughout their 16‐community service area is the use of non‐ refundable fees. For example, a household may be charged a pet fee or a move‐in fee. These fees circumvent regulations on security deposits. In the current housing market, much higher credit scores are being required both for renting and purchasing, and 605 of 635 City of Evanston 2013 Action Plan 15 subsequent denials of housing have been perceived as discrimination based on race/ethnicity, marital status, primary language or sexual orientation. Actions to address impediments to fair housing The City of Evanston continues to work to educate realtors, apartment owners/managers and people seeking housing about potential types of discrimination. Its Fair Housing brochure was recently updated to focus on issues identified in the testing conducted by Interfaith Housing Center as described above. The brochure is available in English and Spanish to reach the City’s expanding Hispanic population more effectively. Evanston recently released a Request for Proposals for its Analysis of Impediments to Fair Housing Choice and anticipates having a comprehensive report complete in summer of 2013. The City of Evanston also continues its partnership with Open Communities (formerly interfaith Housing Center of the Northern Suburbs) to help educate and reach tenants and landlords on Tenant‐Landlord issues. City staff and Interfaith staff have conducted trainings and outreach to City of Evanston police, have organized troubled buildings and have conducted multiple trainings for both tenants and landlords. Interfaith continues to hold office hours at the Lorraine Morton Civic Center on Thursday mornings to have face‐to‐face meetings with Evanston residents requiring tenant or landlord assistance. Other Actions As noted above, Evanston continues to be impacted by mortgage foreclosures. Census tracts 8092, 8096, 8097 and 8102, all within our CDBG Target Area and NRSAs, are most heavily affected. Initiatives in response include: • The Neighborhood Stabilization Program (NSP2) scattered site project to acquire foreclosed or abandoned properties and develop units of rental and ownership housing that are affordable to households at or below 120% of the area median. • Expanded work by the City’s Property Standards division to monitor and maintain vacant properties to reduce the negative impact on neighborhoods. The City has a vacant building registry to identify owners and places liens on properties to recover the costs of boarding and maintaining the exteriors of those buildings. The first phase of Emerson Square, a new infill development comprising 32 units of mixed income rental housing in west Evanston, begins implementation of the West Evanston Master Plan. This project is funded with NSP2, Low Income Housing Tax Credits, TIF, HOME, private financing and other sources and will increase affordable rental housing and replace a vacant and blighted industrial site, improving land use and unifying residential neighborhoods. In 2012, the City expanded CDBG‐supported economic development activities to include loans to for‐profit businesses and consolidated planning and implementation of CDBG‐funded economic development activities under the Economic Development Division. Economic development projects and programs are evaluated and recommended for funding by the City’s Economic Development staff, following City and CDBG underwriting guidelines for direct assistance to businesses and working with the Housing & Grants Administrator to ensure compliance with federal regulations. Projects and programs are then evaluated/approved by the Economic Development Committee and City Council. In 2013, the City is expanding the scope of activities that can be funded through this process to include business consulting services (CDBG categories of Technical Assistance and Micro‐Enterprise Assistance). This provides greater flexibility to respond to opportunities as they arise and enables more efficient layering of CDBG with TIF and/or Economic Development Funds, as appropriate. 606 of 635 City of Evanston 2013 Action Plan 16 PROGRAM SPECIFIC REQUIREMENTS Community Development Block Grant The City’s priorities for non‐housing community development needs are summarized in the Housing & Community Development Table from the City’s Consolidated Plan that follows the narrative. Neighborhood planning is an essential tool to involve residents in the identification of needs and opportunities, and to assist residents and businesses access resources and develop partnerships to improve low‐ and moderate‐income neighborhoods. The evaluation of infrastructure, city services, private investment, security, housing and economic development is the focus of the neighborhood planning process. Projects and programs receiving 2013 CDBG funds are described in brief narrative form below. Objectives and outcomes, estimated funding and beneficiaries for each project or program are shown in Table 3A that follows the narrative section of this Plan. When CDBG sub‐awards are finalized following the City’s receipt of its 2013 grant amount, adjustments will be made to budgets and beneficiaries by activity that reflect actual funding. If the City’s 2013 CDBG grant is larger than estimated, additional funds may be used for CDBG administration and planning, up to 20% of the 2013 CDBG grant plus 2013 program income. Additional funds may be awarded to programs and projects that were funded at levels below their request, or added to programs funded in prior years, such as the Essential Repairs program. These actions would not trigger an amendment to the Consolidated Plan or Action Plan. Public Facilities and Infrastructure Parks and Recreational facilities (matrix code 03F) were identified as a high priority in the City’s Consolidated Plan. In 2013, the City has allocated CDBG for the renovation of four parks that serve low‐ and moderate‐income neighborhoods: • An additional $40,000 of 2013 CDBG will be combined with $35,000 allocated in 2012 and Capital Improvement funds to renovate the playground portion of Fireman’s Park in census tract 8093, bringing equipment up to current safety requirements and providing new options for active play for children in the neighborhood. Lighting and a drinking fountain will also be installed, completing the park renovations. • The design and engineering phase of a multi‐year project to renovate Penny Park, in census tract 8096, will receive $30,000 in 2013 CDBG funds that will be combined with Capital Improvement funds. Additional funding will be sought in 2014 for its construction. • The Grandmother Park Initiative, a non‐profit organization formed by residents of a neighborhood in the west Evanston NRSA that lacks a tot lot, census block group 8096.02, is raising funds to acquire property on which one will be built. An additional $5,000 in 2013 CDBG has been allocated and will be combined with $7,000 in 2012 CDBG funds and over $200,000 in private funding. Open Lands acquired the property on the behalf of Grandmother Park Initiative, who will purchase it when all funds are raised. The land and funds to construct the park will be turned over to the City, who will oversee its design and construction. Upon completion, the park will become part of the City park system. • The Ridgeville Park District will receive $15,000 to renovate Reba Park, a pocket park in census block group 8101.02. The park serves a four‐block area comprising primarily low‐ and moderate income multi‐ family rental housing. The City established the area as eligible for CDBG on an area basis using a mailed survey approved by HUD. 607 of 635 City of Evanston 2013 Action Plan 17 Infrastructure improvements (matrix codes 03K, 03L and 03J) were identified as a high priority in the Consolidated Plan. 2013 CDBG funds have been allocated for the following projects: • $155,000 for Alley Paving. In 2013, the City will use CDBG funds in conjunction with Capital Improvement funds to install needed drainage and pave unimproved alleys that serve residential neighborhoods with primarily low‐ and moderate‐income residents. Locations will be finalized following receipt of the City’s 2013 CDBG grant and the amount allocated for alley paving. • $50,000 in CDBG has been allocated for Alley Special Assessment Assistance to pay the special assessments for alley paving for income‐qualified owner‐occupied households, relieving them of the financial burden of this important infrastructure improvement. Beneficiaries will be property owners who reside in their residential unit and whose alleys were paved in 2012 using Capital Improvement Funds and special assessments. In addition, homeowners whose alleys were paved in prior years but did not apply for or were not eligible for reimbursement at that time will be considered on a case‐by case basis if income qualified and if funds are available. • $85,800 in CDBG for Block Curb & Sidewalk and ADA Curb Ramps. This program replaces broken sidewalk and curb sections and installs ADA curb ramps to improve safety and walkability of Evanston neighborhoods. Block Curb & Sidewalk work is limited to neighborhoods that are primarily low‐ and moderate‐income; ADA curb ramps may be installed throughout the city. • Street lighting improvements will be made in a neighborhood in the south or west NRSA as part of the Safer Neighborhood Area Project (SNAP) Lighting for Safety program using $25,000 in 2013 CDBG, combined with $30,000 allocated in 2012 for this purpose. Additional lighting has been identified as one of the primary Crime Prevention Through Environmental Design principles to address issues of chronic crime. One of the locations being evaluated for SNAP lighting based on input from the Evanston Police and the ward alderman is Lyons Street from Dodge Avenue east to where the street dead ends. This neighborhood is in the City’s west NRSA. Additional locations under consideration are the 1700‐1900 blocks of Grey and Brown Avenues and Hovland Court. CDBG funds have been allocated for Public Facilities improvements (matrix codes 03, 03C, 03D, 03E and 03M) that serve primarily low and moderate income persons: • The Child Care Center of Evanston will receive $5,000 in CDBG funds to run plumbing lines and install a hand washing sink in the 2nd floor Montessori classroom in its Annex building. This will reduce the spread of germs through more frequent hand washing and reduce teacher and student time away from the classroom for this need. • Family Focus will receive $50,000 in CDBG to make improvements to its aging heating system and for energy efficient lighting. • PEER Services will receive $5,000 in CDBG to replace single‐pane windows with energy efficient, dual‐ pane windows. This will improve their operating efficiencies by reducing heating and cooling costs. • The Youth Organizations Umbrella (YOU) will receive $27,000 for the second phase of the renovation of its Nichols Youth Center. YOU is the largest provider of out of school services to low income children in Evanston. The Nichols Youth Center provides after‐school programs for 50‐70 middle school age youth each day and houses the administrative offices of the organization. • The YWCA Evanston‐North Shore will receive $30,000 in CDBG funds to install new electrical wiring and outlets in compliance with current code in its domestic violence shelter. • The McGaw YMCA will receive $30,000 in CDBG to build a kitchen in its Mosaic Room for use by low‐ income men residing in its 172 room Single Room Occupancy residence facility. The cooking and food storage facilities will provide space for residents to prepare and store fresh produce and frozen foods to reduce dependence on prepared foods and improve residents’ diets, particularly those with diabetes, heart disease and other chronic conditions. 608 of 635 City of Evanston 2013 Action Plan 18 Public Services Public Services, particularly those focused on the wide array of needs of low‐ and moderate‐income youth, seniors and special needs residents are identified as high need in the Consolidated Plan In 2013, the City of Evanston will use CDBG to support 13 different programs in the Public Services category. Senior services (matrix code 05A). Two programs that provide for the needs of low‐ and moderate‐income seniors and enable them to age in place will receive CDBG funding in 2013: • Meals at Home will receive $14,000 in CDBG funding to provide home‐delivered meals to low‐income Evanston homebound seniors and disabled residents. Meals At Home works with hospital dieticians to provide specialized dietary needs including salt‐free, renal, diabetic, chopped and pureed food. • The North Shore Senior Center’s Evanston Skokie Valley Senior Services will receive $18,000 in CDBG for case management services for low income Evanston seniors, many of whom are frail elderly. Legal Services (matrix code 05C). LAF, formerly the Legal Assistance Foundation of Metropolitan Chicago, will receive $7,000 in CDBG funds to provide free legal services to low income residents relating to civil cases in their five core practice areas that address the needs of low‐income persons: Housing, Children and Families, Public Benefits, Consumer, and Immigrants and Workers’ Rights. Issues addressed include foreclosures and evictions, domestic violence cases and obtaining social security and other benefits. LAF works closely with other service providers, including Open Communities and the YWCA Evanston/North Shore. Youth services (matrix code 05D). Five programs that address the needs of low‐ and moderate‐income youth will receive 2013 CDBG funds: • The Moran Center for Youth Advocacy will receive $33,000 to provide legal representation and social services for at risk youth with school‐related issues such as suspensions, behavioral and/or learning disabilities and criminal cases. Services for youth and their families include representation in court, at IEP and school disciplinary meetings, and compliance with parole or other requirements to reduce recidivism. • The Open Studio Project will receive $3,500 for its Art and Action program to help at‐risk youth use art, journaling and other creative methods that help them to channel strong emotions of anger and frustration into positive, creative outlets. • The Girl Scouts of Greater Chicago and Northwest Indiana will receive $5,000 to serve low‐income girls in their Healthy Living Initiative after school. This program helps girls expand their physical activity, develop healthy eating habits, positive self‐image and sound decision making skills that enable them to avoid drug and alcohol use and other unhealthy behaviors. • Family Focus will receive $22,500 for its Future Focus Teen Program to engage high school youth living in the west NRSA who are not involved in structured after‐school activities in a variety of activities including, leadership development and community service projects in their neighborhoods. • The City’s Summer Youth Employment and Young Adult Certificate of Rehabilitation program will receive $50,000 in CDBG to provide workforce experience and training to low‐income youth ages 14‐25. The program has two components: summer employment for high school students and a career path development program for 18‐25 year olds without post high school education plans or employment, including youth with criminal records. The latter group will receive a broad range of educational and support services and be placed in on‐the‐job training with participating employers. Clients that complete this program successfully with receive Certificates of Rehabilitation under Illinois Senate Bill 1050. Battered and Abused Spouses (matrix code 03Q).The YWCA Evanston‐North Shore will receive $25,000 in CDBG funding to provide a wide range of services to women and children who are victims of domestic violence. 609 of 635 City of Evanston 2013 Action Plan 19 Employment training (matrix code 05H). Two job training programs will receive CDBG funding in 2013: • The Youth Job Center of Evanston will receive $35,000 in CDBG to provide job readiness training, job placement and follow up services to low‐income youth between the ages of 14‐25 with barriers to employment. • Housing Options for the Mentally Ill will receive $20,000 to expand its I‐WORK program to serve persons with mental illnesses who are not in their residential program. I‐WORK staff place clients in jobs that are compatible with their interests and abilities and provide supportive services to both the employee and employer. Other Public Services (matrix code 05). Two programs will be funded with CDBG in 2013: • Open Communities (formerly Interfaith Housing Center of the North Suburbs) will receive $13,000 for its Homesharing program, which matches low‐income people seeking affordable housing with home owners who have a room to rent and need additional income to pay their mortgage, property taxes, etc. • The City’s Graffiti Removal program will receive $33,800 to remove graffiti from public property (traffic signs, streetlights, etc.) in the CDBG Target Area. Housing Rehabilitation Maintaining decent, safe and affordable housing is a high priority in the Consolidated Plan and a number of activities will be funded with CDBG in 2013 to continue to address this goal: • The City’s Housing Rehab Administration program (matrix code 14H)will be funded with $185,000 in 2013 CDBG to continue to assist income‐eligible single‐family property owners with home repairs and improvements that ensure they live in decent, safe and sanitary housing. Investor owned multi‐family properties with 51% or more residents that are income eligible may also be served. • Single‐ and Multi‐Family Housing Rehabs (matrix codes 14A & 14B) will be funded with low interest and title transfer loans from the City’s Revolving Fund. In addition, vouchers for up to $450 in paint and supplies will be issued to income‐eligible residents for exterior painting projects. Loan payments of $90,000 made in 2012 will be returned to this fund and used for the new rehabilitation projects. Entitlement funds allocated in prior years for Housing Rehabilitation projects will be used to fund additional projects when the loan fund balance is exhausted. • The City’s Handyman program (matrix code 14A) will receive $12,000 in CDBG funds to continue to help income‐eligible senior citizens, primarily low‐income women, make small repairs to their homes, including securing railings, installing grab bars, repairing or replacing locks on doors and windows, installing weather stripping and caulking to improve energy efficiency, smoke and carbon monoxide detectors for safety and fixing leaky faucets, toilets and other plumbing issues to conserve water. • SHORE Community Services will receive $22,500 to correct ventilation problems causing a build‐up of humidity, as well as other improvements, in its five‐unit Patricia Lloyd townhomes property, affordable rental that houses adults with developmental disabilities. Programs funded in prior years, including Neighborhood Security that provides small grants for safety and security improvements to residential housing in the CDBG Target Area and Essential Repairs described on page 8. Code Enforcement Ensuring that affordable housing in Evanston is decent, sanitary and meets City code is a high priority in the Consolidated Plan. The CDBG Targeted Code Enforcement Program (matrix code 15) will receive $400,000 in 2013 CDBG funds to continue routine inspections of rental housing units on a three year schedule to identify internal and external code violations and require corrective actions. Area inspections for external code violations and conditions including fly dumping are made on a weekly basis in two census tracts, 8092 and 8102, as well as in 610 of 635 City of Evanston 2013 Action Plan 20 portions of 8096 and 8097, and also result in citations for violations. In addition, property inspectors will respond to complaints regarding properties in the CDBG Target Area (see map following the narrative). Economic Development Expanding economic opportunity, particularly in the City’s two NRSAs, is a high priority in the Consolidated Plan. In 2013, $75,000 in CDBG will be allocated to the City’s CDBG Economic Development Fund to support Economic Development projects and programs (matrix codes 18A, 18B, 18C), particularly in the City’s two NRSAs. Historically, the City used CDBG for 50/50 matching grants for retail/commercial façade improvements in primarily low‐ and moderate‐income neighborhoods and to support business consulting services provided by non‐profits to small businesses or persons seeking to start businesses. In 2012, CDBG and CDBG‐R funds were used to provide loans to assist new businesses to open in vacant properties in the City’s south and west NRSAs. The CDBG Economic Development Fund expands the scope of activities that may be funded through the newly named CDBG Economic Development Fund as described above to include loans or grants to for profit businesses and programs that provide technical assistance to micro‐enterprises and start‐up businesses, particularly in the NRSAs. Loan payments will be used to develop a revolving loan fund for economic development that will support additional projects in future years. Other $308,000 in CDBG funds has been allocated for grant administration and compliance and for neighborhood planning activities in the NRSAs and CDBG Target Area (matrix code 21A). The following chart shows the funding recommendations made by the Housing & Community Development Act Committee on September 27, 2012. Additional detail may be found in Tables 3A and 3C following the narrative section of this plan. Organization Program/Project CDBG Funding Public Facilities & Infrastructure City-Parks, Recreation & Comm Svcs Fireman's Park Renovations $40,000 City-Parks, Recreation & Comm Svcs Penny Park Renovations $30,000 Grandmother Park Initiative Grandmother Park Initiative $5,000 Ridgeville Park District Reba Park Renovations $15,000 City-Public Works Alley Paving Program $155,000 City-Public Works Alley Special Assessment Assistance $50,000 City-Public Works Block Curb & Sidewalk and ADA Ramps $85,800 City-Public Works SNAP - Lighting for Safety $25,000 Child Care Center of Evanston Handwashing Sink for Montessori Classroom $5,000 Family Focus Weissbourd-Holmes Center Repairs $50,000 PEER Services Energy Efficient Windows Installation $5,000 Youth Organizations Umbrella Renovation of Nichols Youth Center-Phase 2 $27,000 YWCA Evanston-North Shore Electrical System Upgrades $30,000 McGaw YMCA Kitchen for Men's Residence $30,000 Subtotal $552,800 Public Services Meals at Home Home-Delivered Meals for Seniors & Disabled $14,000 North Shore Senior Center Case Management Services $18,000 LAF (Legal Assist. Foundation) Evanston Legal Services $7,000 Moran Center for Youth Advocacy Legal/Social Work $33,000 611 of 635 City of Evanston 2013 Action Plan 21 Organization Program/Project CDBG Funding Open Studio Project Art & Action Program for At-Risk Youth $3,500 Girl Scouts of Greater Chicago/NW IN Healthy Living Initiative $5,000 Family Focus The Future Focus Teen Program $22,500 City-Parks, Recreation & Comm Svcs SYEP & Young Adult Cert. of Rehabilitation $50,000 YWCA Evanston-North Shore YWCA Domestic Violence Services $25,000 The Youth Job Center of Evanston Youth Employment Programs $35,000 Housing Options for the Mentally Ill I-WORK $20,000 Open Communities (Interfaith Housing) Homesharing Program $13,000 City-Community & Economic Develop Graffiti Removal Program $33,800 Public Services Subtotal $279,800 Housing Rehabilitation City-Community & Economic Develop Housing Rehab Administration $185,000 City-Community & Economic Develop Revolving Loan Fund $90,000 City-Parks, Recreation & Comm Svcs Handyman Program $12,000 SHORE Community Services Rehab of P. Lloyd Townhomes $22,500 Subtotal $309,500 Code Enforcement City-Community & Economic Develop CDBG Target Area Code Compliance $400,000 Subtotal $400,000 Economic Development City-Community & Economic Develop CDBG Economic Development Fund $75,000 Subtotal $75,000 Other-Administration City-Community & Economic Develop CDBG Administration $308,000 Subtotal $308,000 Grand Total $1,925,100 HOME Investment Partnerships The City of Evanston has estimated its 2013 HOME grant at $221,600, a slight reduction from 2012, for planning purposes. Up to 10%, estimated at $22,160, will be used for administration of the HOME program. The remaining $199,440 will fund affordable rental or ownership development by CHDOs, non‐profit or for‐profit developers. Based on the needs identified in the Consolidated Plan and the current real estate market, rental housing will continue to be the focus of the City’s HOME program. HOME funds may be used to provide interest‐bearing and non‐interest‐bearing loans, deferred payment loans, or forgivable loans/grants, consistent with Section 92.205(b). City staff continues to participate in HOME training sessions on program regulations, written agreements and rental compliance. The City began to receive technical assistance in fall 2012 on Tenant Based Rental Assistance (TBRA) with the goal of launching TBRA through a subrecipient agreement in 2013. Evanston first identified TBRA as a potential strategy to address the need for affordable housing in the 2009 Affordable Housing Task Force Plan, and subsequently in both its 2010‐2014 Consolidated Plan and the 2012 Homeless Task Force Plan. TBRA could enable the City to provide affordable housing more rapidly than with project‐based assistance and with less risk. In addition to benefiting households housed with TBRA, this program may also benefit Evanston rental 612 of 635 City of Evanston 2013 Action Plan 22 property managers who have higher than average vacancies or high turnover of tenants and enable the City to achieve broader geographic disbursement of affordable housing. HOME regulations require that 15% of a Participating Jurisdiction’s annual allocation of funds be reserved for projects undertaken by Community Housing Development Organizations (CHDOs). To determine eligibility for these funds, City staff has provided CHDOs the 2013 CHDO certification application package. Those seeking recertification must return their completed application to the Housing Planner by November 2, 2012. CHDO certification recommendations for 2013 will be reviewed by the Housing and Homelessness Commission at its November 15, 2012 meeting. Historically, Evanston has allocated significantly more than the required 15% of funds for CHDO projects, therefore is not required to fund CHDO reserve projects in 2013. Although up to 5% of the City’s HOME grant may be used for (CHDOs) as operating support, the City does not plan to use HOME for CHDO operating support at this time. The City has had preliminary discussions in 2012 with two CHDOs about HOME funding: Community Partners for Affordable Housing (CPAH), and Reba Place Development Corporation. CPAH is a new Evanston CHDO that absorbed a former Evanston CHDO, the Citizen’s Lighthouse Community Land Trust. CPAH is an established and experienced developer that has been working in the northern suburbs for the past 10 years and has developed 41 units. CPAH plans to focus on developing rental within their land trust. Reba Place Development Corporation’s proposed project is renovation of an 11 unit co‐op. The City will continue to consider additional opportunities to layer HOME funds with NSP2 to rehab rental units for households at or below 50% AMI in 2013. In instances where HOME and NSP2 funds are layered, HOME affordability restrictions will apply when they are the most restrictive. The City will set one or more application deadlines for HOME funding in 2013, following the institution of this practice in 2012. The City anticipates the 2013 deadline will be in the second half of 2013, based on the expectation that one or more projects will be funded in early 2013 from applications submitted for the October 31, 2012 deadline. Appropriate notice will be provided to potential applicants through announcements on the City website and outreach to developers that have indicated an interest in working in Evanston. The City reserves the option of awarding HOME funds to projects proposed outside a formal application deadline process in order to retain the flexibility to take advantage of development opportunities that may arise. Any projects would be subject to the same underwriting standards and approval process. The City does not plan to use HOME funds for the Downpayment Assistance Program (DPA) in 2013 because NSP2 for‐sale homes will continue to provide opportunities to households that would be eligible for DPA and the City’s priority of HOME funds for rental. The City will evaluate the need for DPA when NSP2 sales are complete. HOME underwriting policies and procedures HUD Notice CPD 12‐007 established new requirements that must be met prior to the commitment of 2012 HOME funds. HOME Participating Jurisdictions (PJs) must develop and implement written policies and procedures for assessing CHDO capacity, project underwriting, evaluating developer capacity and analyzing market conditions to ensure demand for projects. Staff has developed the “HOME Program Guidelines, Policies and Procedures” manual, which will be posted on the City website and provided to all potential applicants for HOME funds from the City’s 2012 and subsequent year grants. HOME funds may be used to refinance existing debt secured on multi‐family rehab projects, excluding projects whose debt is made or insured by any federal program. The City may consider using HOME funds to refinance existing debt in specific situations using the following guidelines: 613 of 635 City of Evanston 2013 Action Plan 23 a. To ensure that rehabilitation is the primary eligible activity, HOME funds may be used only to refinance the rehabilitation portion of a loan and up to 40% of acquisition financing. b. The property must be inspected to ensure disinvestment has not occurred. c. The Project pro forma will be reviewed to ensure that the long‐term needs of the project can be met and that serving the targeted population is feasible. d. It must be stated whether the new investment is being made to maintain current affordable units, create additional affordable units, or both. e. Whether the length of the affordability will extend beyond the minimum 15 years will be determined and specified before HOME funds are invested. f. The project must be located in Evanston. g. HOME funds cannot be used to refinance multifamily loans made or insured by any federal program, including CDBG. The City of Evanston does not receive American Dream Down payment Initiative (ADDI) funds. Affirmative Marketing Any HOME funded projects with five or more HOME assisted units must submit an affirmative marketing plan describing the target audience, types of advertising or informational distribution and a list of contacts who will receive the information. The developer or sponsor must submit a statement that it will not discriminate in the selection of residents on the basis of protected classes. At least 60 percent of HOME‐assisted households are expected to be minority households. Recapture Provisions for Homebuyer Projects The City will continue to use recapture provisions to maintain long‐term affordability for ownership projects with direct homebuyer subsidies in the form of downpayment or closing cost assistance, or purchase price reductions (soft second mortgages) used to maintain compliance. The length of the affordability period is based on the amount of HOME subsidy and is forgiven on a pro‐rata basis as long as the property remains the owner’s primary residence. The balance is due only if the property is sold or ceases to be the buyer’s primary residence before the end of the affordability period, subject to net proceeds. The City’s recapture terms are based on the minimum HOME requirements. Subsidies of $14,999 per unit or less are subject to recapture for five years, subsidies between $15,000 and $39,999 are subject to recapture for ten years and subsidies over $40,000 are subject to recapture for 15 years. Amount of HOME Subsidy Per Unit Minimum Affordability Period $1,000 to $14,999 5 years, at the rate of 1/60th per month $15,000 to $39,999 10 years, at the rate of 1/120th a month $40,000 or more 15 years, at the rate of 1/180th a month The City records a Junior Mortgage and Land Use Regulatory Agreement (LURA) deed restriction that acts as the Affordable Housing Restriction to ensure that the HOME funds are subject to recapture if the unit does remain the principal residence of the purchaser for the length of the affordability period. Buyers also sign an Agreement with the City describing the HOME subsidy. The City will consider a request to subordinate its junior mortgage in a refinance of the first mortgage as long as the borrower does not receive any cash back as part of the refinancing and the new loan amount does not exceed the original first mortgage with allowances for generally accepted financing costs. The City will not subordinate to a negative amortization loan or any loan it deems to be predatory. 614 of 635 City of Evanston 2013 Action Plan 24 Resale Restrictions The City will use resale restrictions to enforce the affordability period only for ownership projects in a land trust in order to maintain consistency with the long‐term affordability restrictions of the land trust. Based on HOME regulations, HOME‐assisted ownership projects that contain a development subsidy only, with no direct subsidy in the form of downpayment assistance or a soft second mortgage to the income eligible purchaser, must be subject to resale restrictions for 5, 10 or 15 years based on the total amount of HOME funds invested. If the owner chooses to sell during the affordability period or no longer occupies the home as a principal residence, the property must be sold at an affordable price to an income‐eligible purchaser who will occupy it as a primary residence. If the original homebuyer retains ownership for the full affordability period, no resale restrictions would apply. HOME Buyer Requirements An eligible buyer must agree to occupy the property as their primary residence and have an annual household income that does not exceed eighty percent (80%) of the Chicago‐area Median Income based on household size as established by the United States Department of Housing and Urban Development. Income limits are revised approximately annually by HUD. HOME Buyer and Renter Income Certification The City of Evanston will continue to use the Part 5 definition for income verifications for all HOME programs. Part 5 is also used in the CDBG Housing Rehab program and the City’s NSP2 program. Low Income Affordability The City considers an affordable price to be one that results in monthly housing costs for Principal, Interest, Tax and Insurance of less than 33% of gross monthly income for a household between 60 and 80% of area median income. Such a target price will vary, however, depending on the income level of the actual purchaser and the mortgage financing structure. For instance, the area median percentile into which a household falls depends on the number of persons in the household. The amount of money a buyer provides for the down payment will affect the amount financed, which, along with mortgage interest rates and terms, will affect the monthly principal and interest payments, and thus affect affordability. Therefore, in order to provide guidance and predictability for a homeowner refinancing or reselling the property, the City designed a resale formula to keep the housing affordable to the target population throughout the affordability period, yet provide a fair return to the seller. Resale Formula The resale formula allows the owner to sell the property at a price that includes annual appreciation of 3% plus an average annual allowance for capital improvements. Each project may adjust the resale formula to their situation with approval of the staff and Housing Commission. Enforcement Mechanism The resale restriction is enforced through a Land Use Regulatory Agreement (LURA) deed restriction that runs with the land that is recorded by the developer, as well as a Promissory Note and recorded Junior Mortgage, both signed by the homebuyer. In the event the homeowner refinances their first mortgage, the City would have to subordinate its mortgage, and can thus ensure that the amount financed doesn’t exceed the calculated resale price. Buyers also sign an Agreement with the City describing the HOME subsidy. 615 of 635 City of Evanston 2013 Action Plan 25 Needs of Public Housing The Housing Authority of Cook County (HACC) administers public housing in Evanston. The number of permanent public housing properties has remained stable over the last few years. The number of residents who receive Housing Choice Vouchers to rent from private landlords in the City has increased since 2009, from 529 in September 2009 to 695 as of September 2012. Even with the increase in voucher holders, the City estimates there is an unmet need for public housing resources, particularly for tenant‐based vouchers. The HACC has a waiting list of over 8,700 and it is currently closed to new applicants. The most recent American Community Survey data shows a significant increase in poverty levels in Evanston. Combined with Evanston’s high‐cost housing market, the demand for affordable housing continues to outweigh the supply significantly. The City will continue to work with the HACC regarding its Housing Choice Voucher program, scattered site family housing and elderly/disabled housing, to maintain and increase affordable housing. Public Housing Improvements and Resident Initiatives The Buildings and Inspections Department works with property managers to ensure that the HACC buildings are safe and code compliant. The Housing Planner reached out to the property managers of HACC owned buildings for information about capital improvements and resident initiatives planned for 2013 and is awaiting their response. Emergency Solutions Grant (ESG) The City of Evanston has estimated its 2013 ESG grant at $147,300, slightly less than its 2012 grant, for planning purposes. Funds will be used for essential services, operating expenses of homeless shelters, rapid re‐housing for homeless individuals and families, homeless prevention for households at high risk of homeless, HMIS and program administration. The City anticipates increasing ESG dollars allocated for re‐housing and prevention activities, following the priorities of the HEARTH Act as shown in the table below. Eligible Activities % of 2012 Grant % of 2013 Grant Emergency Shelter 36.88% 33.50% Street Outreach‐Essential Services 10.76% 10.00% HMIS 5.00% 5.00% Rapid Re‐housing 19.93% 22.00% Homelessness Prevention 19.93% 22.00% Administration 7.50% 7.50% Evanston’s ESG funds are usually allocated among three to four non‐profit organizations that are members of the Continuum of Care and provide services to the homeless in Evanston. The City expects to continue to implement ESG through agencies funded in 2012 but may issue a request for proposals if additional capacity is needed or if subrecipients are determined to be inadequate. City staff will continue to participate in the selection review committee with local service providers to ensure all requirements for re‐housing and prevention activities are met, including the rejection and appeal process. The HHC and Human Services Committee will review and recommend specific funding allocations for subrecipients to the City Council for approval following receipt of the 2013 ESG allocation. 616 of 635 City of Evanston 2013 Action Plan 26 Evanston’s 2013 ESG funds will be matched on a one‐to‐one basis using Mental Health Board funds from the City’s general fund budget, State funds and other resources, including in‐kind contributions, depending on the agencies funded, to meet the match requirement for ESG. HOPWA Not applicable, as the City of Evanston does not receive HOPWA funding. Monitoring and Compliance City staff monitors all activities funded through its CDBG, HOME and ESG programs to ensure that goals are met and federal funds are spent on items/activities in the agreed scope of work and that are grant eligible. In addition, Planning Division staff monitors the amount of funding allocated, committed and expended to assure compliance with grant agreements and HUD requirements, including timeliness of use of funds, using the City of Evanston’s financial management software (IRIS) and HUD’s IDIS system. Progress in addressing the goals and objectives set forth in the City’s Consolidated Plan will be evaluated at least annually and reported in the City’s Consolidated Annual Performance and Evaluation Report. Measures such as the number of housing units improved, people served by programs, etc., will be compared against annual and five‐year numeric goals and factors contributing to any underperformance will be identified so that plans can be developed to address them. Community Development Block Grant Desk monitoring is used for all subrecipients and City programs and projects. Quarterly or semi‐annual program reports are submitted for CDBG‐funded programs showing the number and demographics (income, gender, racial/ethnic category, female head of household, etc.) of persons or households receiving assistance; progress toward achieving program goals; and program expenditures as detailed in each subrecipient agreement. These reports and required source documents for CDBG‐funded expenditures are reviewed by the Housing & Grants Administrator to ensure eligibility of CDBG‐funded expenses and monitor program/project progress. Subrecipients are required to inform the City of any significant changes to the approved scope of work in their grant agreements. Examples include changes in schedules or program/project delays, reduced funding from other sources that may impact program capacity to serve the number of people projected, and staffing changes. The Housing & Grants Administrator provides updates to the Housing & Community Development Act Committee at its regular meetings. The Housing & Grants Administrator conducts subrecipient monitoring visits to review financial and record keeping procedures, methods for determining eligibility for programs and services, and outcome measures. Subrecipients are prioritized for monitoring based on a risk assessment model that uses factors including the type of project, the subrecipient’s experience managing federal grants and historical compliance with CDBG and federal cross‐cutting requirements. Reporting and monitoring for subrecipients that also receive City of Evanston Mental Health Board funds is coordinated with Health department staff. In addition to the Housing & Grants Administrator, the City’s Housing Rehab Specialist and Building Inspectors conduct site visits and inspections for capital projects to ensure compliance with building code. Engineers and project managers in Public Works and Parks monitor all City capital projects funded with CDBG. 617 of 635 City of Evanston 2013 Action Plan 27 Davis‐Bacon and Section 3 Compliance: The Project Manager for each CDBG‐funded City or subrecipient project is responsible for ensuring compliance with Davis‐Bacon and Related Acts and Section 3, as appropriate. The Project Manager reviews certified timesheets and is responsible for identifying any underpayments or incorrect job classifications, as well as reports on outreach to potential Section 3 workers and any Section 3 workers hired. The Housing & Grants Administrator provides technical support to Project Managers relating to these requirements. HOME HOME funded projects are monitored by the City’s Housing Planner to ensure that funds are being used for approved expenditures and that other contractual agreements are being followed. Rehab or construction projects with 12 or more HOME‐assisted units are monitored for Davis‐Bacon compliance as noted above. The Housing Planner conducts an annual review of completed multi‐family rental projects to ensure that the required number of HOME eligible units are being maintained for low‐ and moderate‐income families, per the project agreement and HOME program regulations. For rental projects, tenant income and rent statements are requested annually and reviewed to ensure compliance with HOME regulations for assisted units. The property owner must obtain a signed statement of the household income and size for each HOME‐assisted unit that allows for third party verification. Income statements that include source documents are required every six years. Onsite inspections of HOME‐assisted rental projects with 5 to 25 assisted units are done every two years to verify compliance with the City’s property standards. Smaller rental projects are inspected every three years. Inspections may be conducted by City property standards inspectors or the Housing Planner. Emergency Solutions Grant ESG‐funded programs are administered and monitored by the City’s Housing Planner. ESG subrecipients will submit quarterly reports that are reviewed by City staff, the HHC and the Human Services Committee. NEPA Compliance Activities funded by CDBG, HOME and ESG are reviewed for compliance with the National Environmental Protection Act (NEPA), as required. Many funded activities are exempt or categorically excluded and do not require a full environmental review. Infrastructure projects such as alley paving and curb/sidewalk replacement, and housing and rehab activities are subject to a site‐specific review for historic preservation and environmental contaminants, including lead hazards, underground storage tanks and other issues, as specific project sites are identified. 618 of 635 TABLE 3A ‐ 2013 ACTIVITIES Specific Annual Objective Source of Funds Year Performance Indicators Expected Number Actual Number Percent Completed CDBG 2010 100 135 135% CDBG 2011 100 114 114% CDBG 2012 100 0% CDBG 2013 110 0% 2014 100 0% Multi‐Year Goal:510 249 49% CDBG 2010 0 31 CDBG 2011 0 8 CDBG 2012 CDBG 2013 2014 039 Rev Loan 2010 8 3 38% Rev Loan 2011 8 3 38% Rev Loan 2012 10 0% Rev Loan 2013 10 2014 36 6 17% Rev Loan 2010 8 0 0% Rev Loan 2011 8 6 75% Rev Loan 2012 6 0% Rev Loan 2013 5 0% 2014 Multi‐Year Goal:27 6 22% Rev Loan 2010 4 11 275% Rev Loan 2011 4 9 225% Rev Loan 2012 4 0% Rev Loan 2013 8 0% 2014 Multi‐Year Goal:20 20 100% 2010 2011 2012 CDBG 2013 1 0% 2014 100% 2010 2011 ESG 2012 5 0% ESG 2013 5 0% 2014 10 0 0% DH‐1 Kitchen for Men's Residence ‐‐ The McGraw YMCA will build a kitchen in its Mosaic Room for use by low‐ income men residing in its 172 Single Room Occupancy residence facility. Weatherization units where construction was funded through the EECBG are reported here; CDBG‐ funded construction reported in activities below LMH Multi‐Year Goal: Facilities improved LMC Multi‐Year Goal: Number of housing units improved LMH Number of housing units improved LMH DH‐1 Handyman Program ‐‐ Home repairs that do not require a licensed tradesperson serving low/moderate senior homeowners DH‐1 Single‐Family Rehab ‐‐ Rehab of low/moderate income owner occupied properties. Funded with low‐ or no‐ interest loans from the City's Revolving Loan Fund DH‐1 Housing Rehab Administration ‐‐ Administration of SF & MF rehabs, Weatherization, Self‐Help Paint, Garage Demolition and Dangerous Tree Removal programs for low/moderate income households Multi‐Year Goal: Number of housing units improved LMH DH‐1 Self‐Help Paint Program ‐ Income‐ eligible homeowners may qualify for up to $400 in paint and supplies to paint their home exterior. Number of housing units improved LMH Multi‐Family Rehab ‐‐ Rehab of multi‐ family rental properties leased to low/moderate income households. Funded with low‐interest loans from the City's Revolving Loan Fund. Multi‐Year Goal: Availability/Accessibility of Decent Housing (DH‐1) DH‐1 DH‐1 Rapid Re‐housing ‐‐ Homeless households with incomes < 30% of AMI will receive rental assistance and services to become stably housed Households assisted LMH City of Evanston 2013 Action Plan619 of 635 TABLE 3A ‐ 2013 ACTIVITIES Specific Annual Objective Source of Funds Year Performance Indicators Expected Number Actual Number Percent Completed DH‐2 CDBG 2010 32 36 113% CDBG 2011 32 30 94% CDBG 2012 32 0% CDBG 2013 30 0% 2014 Multi‐Year Goal:126 66 52% HOME 2010 5 9 180% HOME 2011 5 2 40% HOME 2012 7 0% 2013 2014 Multi‐Year Goal:17 11 65% 2010 2011 HOME 2012 5 0% HOME 2013 15 0% 2014 Multi‐Year Goal:20 0 0% HOME 2010 10 37 370% HOME 2011 10 10 100% HOME 2012 10 0% HOME 2013 26 0% HOME 2014 Multi‐Year Goal:56 47 84% 2010 2011 ESG 2012 5 0% ESG 2013 5 0% 2014 Multi‐Year Goal:10 0 0% CDBG 2010 3,000 3,750 125% CDBG 2011 3,000 3,156 105% CDBG 2012 3,000 0% CDBG 2013 3,000 0% 2014 Multi‐Year Goal:12,000 6,906 58% CDBG 2010 5 0 0% 2011 5 29 580% 2012 0 2013 14 0% 2014 Multi‐Year Goal:24 29 121% 2010 2011 2012 CDBG 2013 5 0% 2014 Multi‐Year Goal:5 0% Sustainability of Decent Housing (DH‐3) Households assisted LMH DH‐2 Number of people maintaining or acquiring affordable housing LMC Homesharing Program ‐‐ Matches low‐ income people seeking affordable housing with home owners who have a room to rent in their home or apartment and need additional income in order to pay their mortgage, property taxes, etc. Housing units inspected, violations cited, reinspections LMA Affordability of Decent Housing (DH‐2) DH‐2 DH‐2 HOME TBRA ‐‐ Funds for rental subsidies for income‐eligible households HOME Rentals ‐‐ Funds for acquisition, construction or rehab of affordable rental housing Housing units acquired, constructed or rehabbed LMH DH‐3 Target Area Housing Code Compliance ‐ ‐ Inspection of rental units and area surveys in the CDBG Target Area for code violations HOME Ownership ‐‐ Funds for acquisition, construction or rehab of owner‐occupied affordable homes Housing units acquired, constructed or rehabbed LMH DH‐2 Homeless Prevention ‐‐ Households at high risk of becoming homeless will receive rental subsidies and services to maintain stably housed Households assisted LMH DH‐3 Rehabilitation of P. Lloyd Townhouses ‐ ‐ funds will be used to correct problems with ventilation that cause build up of moisture and other repairs Housing units improved LMH DH‐3 Neighborhood Security ‐‐ a 50/50 cost sharing program that funds installation of security features to improve safety for residents of the property and neighborhood. CDBG funding was allocated prior to 2010 Housing units improved LMH City of Evanston 2013 Action Plan620 of 635 TABLE 3A ‐ 2013 ACTIVITIES Specific Annual Objective Source of Funds Year Performance Indicators Expected Number Actual Number Percent Completed CDBG 2010 300 292 97% CDBG 2011 254 303 0% CDBG 2012 225 0% 2013 0% 2014 0% Multi‐Year Goal:779 595 76% CDBG 2010 120 189 158% CDBG 2011 206 294 0% CDBG 2012 100 0% CDBG 2013 150 0% 2014 0% Multi‐Year Goal:576 483 84% CDBG 2010 150 396 264% 2011 CDBG 2012 30 0% CDBG 2013 60 0% 2014 Multi‐Year Goal:240 396 165% CDBG 2010 450 428 95% CDBG 2011 350 354 0% CDBG 2012 220 0% CDBG 2013 375 0% 2014 Multi‐Year Goal:1,395 782 56% CDBG 2010 75 71 95% CDBG 2011 75 96 128% CDBG 2012 75 0% CDBG 2013 75 0% 2014 Multi‐Year Goal:300 167 56% CDBG 2010 1,500 1,822 121% CDBG 2011 1,500 1,748 117% CDBG 2012 1,500 0% CDBG 2013 1,500 0% 2014 Multi‐Year Goal:6,000 3,570 60% CDBG 2010 25 25 100% CDBG 2011 25 27 0% CDBG 2012 35 0% CDBG 2013 35 0% 2014 Multi‐Year Goal:120 52 43% CDBG 2010 150 146 97% CDBG 2011 180 153 85% CDBG 2012 150 0% CDBG 2013 175 0% 2014 Multi‐Year Goal:655 299 46% SL‐1 Connections for the Homeless ‐‐ services for homeless clients of Entry Point outreach program for homeless men and women SL‐1 LAF (Legal Assistance Foundation of Chicago) ‐‐ Free legal assistance for low/moderate income individuals and seniors in civil cases Individuals served LMC Girl Scouts‐Healthy Living Initiative ‐‐ Life skills and self‐esteem building programs for low/moderate income girls Individuals served LMCMoran Center for Youth Advocacy ‐‐ Legal Assistance in criminal matters and social services for low/moderate income youth Individuals served LMC SL‐1 Availability/Accessibility of Suitable Living Environment (SL‐1) SL‐1 North Shore Senior Center ‐‐ Evanston/Skokie Valley Senior Services provides case management for low‐ income seniors, helps them assess needs and access benefits Individuals served LMC SL‐1 Open Studio Project‐Art & Action ‐‐ after‐school program using art and writing for self expression and anger management Individuals served LMC SL‐1 Individuals served LMC Meals At Home ‐‐ Meals delivered to home‐bound seniors and the disabled in Evanston SL‐1 SYEP/Young Adult Employment Program ‐‐ summer jobs,employment training and Certificate of Rehabilitation for low/moderate income 14‐25 year olds SL‐1 Individuals served LMC Individuals served LMC City of Evanston 2013 Action Plan621 of 635 TABLE 3A ‐ 2013 ACTIVITIES Specific Annual Objective Source of Funds Year Performance Indicators Expected Number Actual Number Percent Completed 2010 CDBG 2011 40 0% CDBG 2012 10 0% 2013 2014 Multi‐Year Goal:50 0 0% CDBG 2010 450 691 154% CDBG 2011 450 826 184% CDBG 2012 450 0% CDBG 2013 450 0% 2014 Multi‐Year Goal:1,800 1,517 84% 2010 2011 CDBG 2012 1,400 0% CDBG 2013 2014 Multi‐Year Goal:1,400 0 0% 2010 2011 2012 CDBG 2013 60 0% 2014 Multi‐Year Goal:60 0 0% ESG 2010 400 855 214% ESG 2011 400 826 207% ESG 2012 400 0% ESG 2013 400 0% ESG 2014 400 0% Multi‐Year Goal:2,000 1,681 84% CDBG 2010 20 23 115% CDBG 2011 20 4 20% CDBG 2012 20 0% CDBG 2013 15 0% CDBG 2014 Multi‐Year Goal:75 27 36% 2010 2011 CDBG 2012 1 0% CDBG 2013 1 0% 2014 200% 2010 2011 CDBG 2012 1 0% CDBG 2013 1 0% 2014 200% Youth Action Ministry ‐‐ college tour for local high school age students to encourage them to pursue post high school education SL‐1 YWCA Domestic Violence Services ‐‐ Housing, counseling, case management and legal advocacy for victims of domestic violence SL‐1 Facilities improved LMC Multi‐Year Goal: SL‐3 Facilities improved LMC Multi‐Year Goal: SL‐1 SL‐2 Individuals served LMCEmergency Shelter Grant Program ‐‐ operational support for shelters and outreach/essential services for homeless individuals Alley Special Assessment Assistance ‐‐ Program pays the special assessment for alley improvements for low/moderate income households YWCA Evanston/Northshore DV shelter ‐ Exterior repairs (2012) Electrical improvements (2013) SL‐1 Affordability of Suitable Living Environment (SL‐2) Individuals served LMCFuture Focus Teen Program ‐‐ Family Focus after‐school program for teens who are not involved in extracurricular activities at ETHS Individuals served LMC Households assisted LMH SL‐3 Youth Organizations Umbrella ‐‐ rehab/repair of Nichols Youth Center; window replacement (2012); Phase 2 renovation (2013) Individuals served LMC Sustainability of Suitable Living Environment (SL‐3) SL‐1 Grandmother Park Initiative ‐‐ building Grandmother Park in west Evanston NRSA Individuals served LMA City of Evanston 2013 Action Plan622 of 635 TABLE 3A ‐ 2013 ACTIVITIES Specific Annual Objective Source of Funds Year Performance Indicators Expected Number Actual Number Percent Completed CDBG 2010 24,000 27,424 114% 2011 CDBG 2012 3 0% CDBG 2013 2 0% 2014 Multi‐Year Goal:24,005 27,424 114% 2010 2011 CDBG 2012 1 0% CDBG 2013 0% 2014 Multi‐Year Goal:1 0 0% CDBG 2010 1,000 1,313 131% CDBG 2011 1,000 1,290 0% CDBG 2012 500 0% CDBG 2013 500 0% 2014 Multi‐Year Goal:3,000 2,603 87% 2010 2011 CDBG 2012 90 0% CDBG 2013 20 0% 2014 Multi‐Year Goal:110 0 0% 2010 2011 CDBG 2012 40 0% 2013 2014 Multi‐Year Goal:40 0 0% CDBG 2010 24,000 24,632 103% CDBG 2011 24,000 24,632 103% CDBG 2012 24,000 0% CDBG 2013 24,000 0% CDBG 2014 24,000 0% Multi‐Year Goal:120,000 49,264 41% CDBG 2010 400 403 101% CDBG 2011 400 407 102% CDBG 2012 400 0% 2013 2014 Multi‐Year Goal:1,200 810 68% 2010 2011 2012 CDBG 2013 3,400 0% 2014 3,400 0 0% 2010 2011 2012 CDBG 2013 400 0% 2014 400 0 0% Child Care Center of Evanston ‐‐ re‐ grading to correct drainage (2012) handwashing sink for Montessori classroom (2013) Fireman's Park Renovation ‐‐ renovation of an important neighborhood amenity in census block tract 8093 Facilities improved LMA SL‐3 SL‐3 SL‐3 Graffiti Removal Program ‐‐ Elimination of graffiti from public property including signs and streetlights in the CDBG Target Area Individuals benefiting LMA SL‐3 Penny Park Renovations ‐‐ The design and engineering phase of a multi‐year project to renovate Penny Park, located in census tract 8096 Individuals benefiting LMA Multi‐Year Goal: SL‐3 SL‐3 Individuals benefiting LMC Oakton School PTA ‐‐ Outdoor classroom project Individuals benefiting LMC SL‐3 SNAP Lighting Project ‐‐ new streetlighting in the west or south NRSA neighborhood Individuals benefiting LMA SL‐3 SL‐3 Evanston Day Nursery Association ‐‐ Health & Safety for Children Individuals benefiting LMC Alley Paving ‐‐ Improvements to alleys in low/moderate income neighborhoods Reba Park Renovations ‐‐ Renovations of Reba Park, which serves a four‐ block area comprising primarily low‐ income residents. Facilities improved LMA Individuals benefiting LMA Multi‐Year Goal: City of Evanston 2013 Action Plan623 of 635 TABLE 3A ‐ 2013 ACTIVITIES Specific Annual Objective Source of Funds Year Performance Indicators Expected Number Actual Number Percent Completed 2010 2011 2012 CDBG 2013 1,500 0% 2014 1,500 0 0% 2010 2011 2012 CDBG 2013 1 0% 2014 100% 2010 2011 2012 CDBG 2013 1 0% 2014 100% CDBG 2010 5 7 0% CDBG 2011 10 0% CDBG 2012 5 0% 2013 2014 Multi‐Year Goal:20 7 35% CDBG 2010 75 62 83% CDBG 2011 80 85 0% CDBG 2012 80 0% 2013 2014 Multi‐Year Goal:235 147 63% CDBG 2010 600 605 101% CDBG 2011 500 506 0% CDBG 2012 800 0% CDBG 2013 800 0% 2014 Multi‐Year Goal:2,700 1,111 41% 2010 2011 2012 CDBG 2013 55 0% 2014 55 0 0% 2010 2011 CDBG 2012 2 0% CDBG 2013 2 0% 2014 400% Interfaith Action Council ‐‐ job counseling program for residents of Hilda's Place, transitional housing. Availability/Accessibility of Economic Opportunity (EO‐1) EO‐1 Businesses and entrepreneurs receiving assistance LMCMC EO‐1 Youth Job Center ‐‐ employment training and services for low‐income individuals between 18 and 25 years of age Individuals served LMC EO‐1 CDBG Economic Development Fund ‐‐ grant and loans to for‐profit businesses that generate jobs or provide needed goods & services to LMI neighborhoods, support LMI micro‐enterprises or improve commercial facades in LMI neighborhoods Projects funded LMJ, LMCMC, LMA Multi‐Year Goal: Technology Innovation Center ‐‐ loan counseling for micro enterprises and entrepreneurs seeking to start up businesses SL‐3 PEER Services rehab ‐‐ energy efficient windows Installation, replacing single‐ pane windows with energy‐efficient, dual‐pane windows. Facilities improved LMC Multi‐Year Goal: EO‐1 Housing Options I‐WORK ‐‐ job training and placement program for persons with mental illness to develop self sufficiency and economic independence. Individuals served LMC Multi‐Year Goal: Individuals served LMCEO‐1 SL‐3 Weissbourd‐Holmes Center ‐‐ Repairs to heating system and installation of energy efficient lighting Facilities improved LMA Multi‐Year Goal: SL‐3 Block Curb & Sidewalk and ADA Ramps ‐‐ This program replaces broken sidewalk and curb sections and installs ADA curb ramps to improve safety and walkability iFn Evanston neighborhoods Individuals benefiting LMA Multi‐Year Goal: City of Evanston 2013 Action Plan624 of 635 TABLE 3A ‐ 2013 ACTIVITIES Specific Annual Objective Source of Funds Year Performance Indicators Expected Number Actual Number Percent Completed CDBG 2010 CDBG 2011 CDBG 2012 CDBG 2013 CDBG 2014 Multi‐Year Goal: ESG 2010 ESG 2011 ESG 2012 ESG 2013 ESG 2014 Multi‐Year Goal: HOME 2010 HOME 2011 HOME 2012 HOME 2013 HOME 2014 Multi‐Year Goal: O HOME Administration ‐‐ management of all HOME projects Other Other O Other (O‐1) ESG Administration and HMIS ‐‐ management and administration of all ESG programs and the HMIS database Other O CDBG Administration ‐‐ management of the CDBG program, including planning, monitoring, reporting and support to subrecipients, and neighborhood planning functions City of Evanston 2013 Action Plan625 of 635 City of Evanston 2013 One-Year Action Plan GoalsProjectActivityDescriptionObjective CategoryOutcome CategoryLocation/ Target Area Project IDHUD Matrix Code 2013 CDBG 2013 HOME 2013 ESG 2013 Funding CitationCDBG National ObjectivePerformance IndicatorAnnual Units-estimated Start Date End Date Priority NeedHandyman Program RehabilitationMinor home repairs that do not require a licensed tradesperson for low/moderate senior homeownersDecent housingAvailability/ accessibilityCitywide & NRSAsTBD 14A $ 12,000 $ - $ - $ 12,000 570.202 LMH housing units 110 1/1/2013 12/31/2013 HHousing Rehab Administration RehabilitationAdministration of housing rehab programs for low/moderate income households, self-help paint program and emergency rehab; staff also handles garage demo & dangerous tree removalDecent housingAvailability/ accessibilityCitywide & NRSAsTBD 14H $ 185,000 $ - $ - $ 185,000 570.202 LMH NAreported in Single- and multi-family rehab1/1/2013 12/31/2013 HSingle-Family Rehab RehabilitationRehab of low/moderate income owner occupied properties. Funded with low- or no-interest loans from the City's Revolving Loan Fund and entitlement allocated in prior years Decent housingAvailability/ accessibilityCitywide & NRSAsTBD 14A $ 47,000 $ - $ - $ 47,000 570.202 LMH housing units 10 1/1/2013 12/31/2013 HMulti-Family Rehab RehabilitationRehab of multi-family rental properties leased to low/moderate income households. Funded with low-interest loans from the City's Revolving Loan Fund and entitlement allocated in prior years.Decent housingAvailability/ accessibilityCitywide & NRSAsTBD 14B $ 40,000 $ - $ - $ 40,000 570.202 LMH housing units 5 1/1/2013 12/31/2013 HSelf-Help Paint Program RehabilitationPaint and supplies to enable LMI homeowners to make improvements to their homesDecent housingAvailability/ accessibilityCitywide & NRSAsTBD 14A $ 3,000 $ - $ - $ 3,000 570.202 LMH housing units 8 1/1/2013 12/31/2013 HMcGaw YMCA Kitchen for Men's ResidencePublic Facilities Kitchen in the Mosaic Room for use by SRO residents Decent housingAvailability/ accessibility1000 Grove St. TBD 3 $ 30,000 $ - $ - $ 30,000 570.201(c) LMC facilities improved 1 6/1/2013 12/31/2013 HESG Rapid Re-housingRental subsidies & servicesRental subsidies and case management services for homeless households with incomes < 30% AMIDecent housingAvailability/ accessibilityCitywide TBD 05S $ - $ - $ 32,406 $ 32,406 91.105 LMHhouseholds assisted5 1/1/2013 6/30/2014 HHomesharing Program Public Services Matches homeowners with an extra room with individuals seeking affordable housingDecent housing Affordability Citywide TBD 5 $ 13,000 $ - $ - $ 13,000 570.201(e) LMC people30 1/1/2013 12/31/2013 HHOME TBRAHousing AssistanceRental subsidies to income-eligible households in order to achieve hosuign stabilityDecent housing Affordability Citywide TBD 05S $ - $ 100,000 $ - $ 100,000 92.209 LMHhouseholds assisted15HOME Rentals Acq, rehab, new constructFunds for acquisition, construction or rehab of affordable rental housingDecent housing Affordability Citywide TBD 14B $ - $ 110,940 $ - $ 110,940 92.205, 92.209LMH housing units 26 1/1/2013 12/31/2017 HESG Homeless PreventionRental subsidies & servicesRental subsidies and case management services for income eligible households at high risk of becoming homelessDecent housing Affordability Citywide TBD 05S $ - $ - $ 32,406 $ 32,406 91.105 LMHhouseholds assisted5 1/1/2013 6/30/2014 HTarget Area Housing Code Compliance Code ComplianceInspection of rental units and area surveys in the CDBG Target Area for code violationsDecent housingAvailability/ accessibilityCDBG Target AreaTBD 15 $ 400,000 $ - $ - $ 400,000 570.202 (c) LMAhousing units inspected3,000 1/1/2013 12/31/2013 HNeighborhood Security Program Rehab limited to secFunding for installation of security improvements to income-eligible housing units using funds allocated in prior yearsDecent housing SustainabilityCDBG Target AreaTBD 14A, 14B $ - $ - $ - $ - 570.202 LMHhousing units improved14 1/1/2013 12/31/2013 HPatricia Lloyd Townhomes RehabilitationRehab work to correct ventilation problems that allow a build up of moisture and other repairs. The townhomes house adults with developmental disabilitiesDecent housing Sustainability1823-31 Brummel St, EvanstonTBD 14B $ 22,500 $ - $ - $ 22,500 570.202 LMHhousing units improved5 6/1/2013 12/31/2013 HMoran Center for Youth AdvocacyPublic Services Legal Assistance in criminal matters and social services for low/moderate income youth and their familiesSuitable living environmentAvailability/ accessibilityCitywide TBD 05D $ 33,000 $ - $ - $ 33,000 570.201(e) LMC people150 1/1/2013 12/31/2013 HGirl Scouts of Chicago/NW Ind Public Services Healthy Living Initiative out-of-school time program for girls that focuses on developing self esteem and sound decision making skillsSuitable living environmentAvailability/ accessibilityCitywide TBD 05D $ 5,000 $ - $ - $ 5,000 570.201(e) LMC people60 5/1/2013 12/31/2013 HLAF (formerly Legal Assistance Foundation)Public Services Free legal assistance for low/moderate income individuals, primarily seniors, in civil casesSuitable living environmentAvailability/ accessibilityCitywide TBD 05C $ 7,000 $ - $ - $ 7,000 570.201(e) LMC people375 1/1/2013 12/31/2013 HMeals At HomePublic Services Meals delivered to home-bound seniors and the disabled in EvanstonSuitable living environmentAvailability/ accessibilityCitywide TBD 05A $ 14,000 $ - $ - $ 14,000 570.201(e) LMC people75 1/1/2013 12/31/2013 HNorth Shore Senior Center Public Services Case management services for low-income seniorsto assess needs and access benefitsSuitable living environmentAvailability/ accessibilityCitywide TBD 05A $ 18,000 $ - $ - $ 18,000 570.201(e) LMC people1,500 1/1/2013 12/31/2013 HOpen Studio Project Public Services Art and Action -- After school program that uses art and writing for self expression & anger management Suitable living environmentAvailability/ accessibilityCitywide TBD 05D $ 3,500 $ - $ - $ 3,500 570.201(e) LMC people35 9/1/2013 12/31/2013 HSYEP/Young Adult Employment ProgramPublic Services Summer jobs, employment training and certificates of rehabilitation for low/moderate income 14-25 year oldsSuitable living environmentAvailability/ accessibilityCitywide TBD 05D $ 50,000 $ - $ - $ 50,000 570.201(e) LMC people175 1/1/2013 12/31/2013 H626 of 635 City of Evanston 2013 One-Year Action Plan GoalsProjectActivityDescriptionObjective CategoryOutcome CategoryLocation/ Target Area Project IDHUD Matrix Code 2013 CDBG 2013 HOME 2013 ESG 2013 Funding CitationCDBG National ObjectivePerformance IndicatorAnnual Units-estimated Start Date End Date Priority NeedYWCA Domestic Violence Services Public Services Housing, counseling, case management and legal advocacy for victims of domestic violenceSuitable living environmentAvailability/ accessibilityCitywide TBD 05G $ 25,000 $ - $ - $ 25,000 570.201(e) LMC people450 1/1/2013 12/31/2013 HGrandmother Park Initiative Public ImprovementBuilding a new park/tot lot in West Evanston NRSA in an underserved nieighborhoodSuitable living environmentAvailability/ accessibilityWest NRSA; census block group 8096.02TBD 1 $ 5,000 $ - $ - $ 5,000 570.201(c) LMA people1,400 7/1/2013 12/31/2013 HFamily FocusPublic Services Future Focus after-school programming for teens.Suitable living environmentAvailability/ accessibilityprimarily in the West NRSATBD 05D $ 22,500 $ - $ - $ 22,500 570.201(e) LMC people60 1/1/2013 12/31/2013 HEmergency Solutions Grant Program Homeless ServicesOperational support for shelters and outreach/essential services for the homelessSuitable living environmentAvailability/ accessibilityCitywide TBD $ - $ - $ 64,076 $ 64,076 91.105 LMC people400 1/1/2013 12/31/2013 HAlley Special Assessment Assistance Public FacilitiesProgram pays the special assessment for alley improvements for low/moderate income householdsSuitable living environmentAffordability Citywide TBD 03K $ 50,000 $ - $ - $ 50,000 570.201(c) LMH households15 1/1/2013 12/31/2013 HYWCA Evanston/North Shore Public Facilities Electrical systems upgrades.Suitable living environmentSustainability Confidential TBD 3 $ 30,000 $ - $ - $ 30,000 570.201(c) LMC facilities improved 1 5/1/2013 10/31/2013 HYOU Nichols Youth Center rehab Public Facilities Phase 2 of the rehab of Nichols Youth CenterSuitable living environmentSustainability1027 Sherman Ave TBD 03D $ 27,000 $ - $ - $ 27,000 570.201(c) LMC facilities improved 1 5/1/2013 10/31/2013 MAlley Paving Public FacilitiesPaving and drainage of alleys in south and west EvanstonSuitable living environmentSustainability NRSAs TBD 03K $ 155,000 $ - $ - $ 155,000 570.201(c) LMA facilities improved 2 4/1/2013 11/1/2013 HFireman's Park Renovations Public FacilitiesImprovement of a neighborhood park in Evanston's Fifth ward, census tract 8093Suitable living environmentSustainabilityCensus block group 8093.03TBD 03F $ 40,000 $ - $ - $ 40,000 570.201(c) LMA people benefitting 2,600 5/1/2013 10/31/2013 HSNAP Lighting Project Public FacilitiesNew streetlighting in a west or south NRSA neighborhoodSuitable living environmentSustainabilityWest or South NRSATBD 03K $ 25,000 $ - $ - $ 25,000 570.201(c) LMA people benefitting 1,290 8/1/2013 10/31/2013 HChild Care Center of Evanston Public FacilitiesInstallation of water and waste pipes and hand washing sink in Montessori classroomSuitable living environmentSustainability1840 Asbury Avenue TBD 03M $ 5,000 $ - $ - $ 5,000 570.201(c) LMC people benefiting 20 5/1/2013 8/31/2013 HPenny Park Renovations Public FacilitiesDesign and engineering phase of a multi-year project to renovate Penny Park, located in census tract 8096Suitable living environmentSustainabilityLake St & Ashland AveTBD 03F $ 30,000 $ - $ - $ 30,000 570.201(c) LMA facilities improved 1 5/1/2013 12/31/2013 HGraffiti Removal Program Public Services Elimination of graffiti from public property including signs and streetlights in the CDBG Target AreaSuitable living environmentSustainabilityCDBG Target AreaTBD 5 $ 33,800 $ - $ - $ 33,800 570.201(c) LMA people benefitting 24,000 1/1/2013 12/31/2013 HReba Park Renovations Public FacilitiesRenovations to a small neighborhood park that serves residents of a four block area in east central EvanstonSuitable living environmentSustainability 707 Reba Place TBD 03F $ 15,000 $ - $ - $ 15,000 570.201(c) LMA people benefitting 400 5/1/2013 7/15/2013 HBlock Curb Sidewalk & ADA RampsPublic FacilitiesReplacement of broken sidewalk and curbing in neighborhoods that are primarily low/moderate income, and installation of ADA curb ramsp as needed.Suitable living environmentSustainability NRSAs TBD 03K $ 85,800 - - $ 85,800 570.201(c) LMA people benefitting 1,500 5/1/2013 12/31/2013 HWeissbourd-Holmes Family Focus CenterPublic FacilitiesRepairs to heating system and installation of energy efficient lightingSuitable living environmentSustainability West NRSA TBD 03E $ 50,000 $ - $ - $ 50,000 570.201(c) LMA facilities improved 1 6/1/2013 12/31/2013 HPEER ServicesPublic FacilitiesInstallation of new double pane insulated windows for energy efficiency and to reduce operating costsSuitable living environmentSustainability 906 davis Street TBD 03P $ 5,000 $ - $ - $ 5,000 570.201(c) LMC facilities improved 1 6/1/2013 12/31/2013 MYouth Job Center Public Services Employment training and services for low-income individuals between 18 and 25 years.Economic Opportunity Availability/ accessibilityCitywide TBD 05H $ 35,000 $ - $ - $ 35,000 570.201(e) LMC people800 1/1/2013 12/31/2013 HHousing Options I-WORK Public Services Job training and placement services fo rpersons with mental illnessEconomic Opportunity Availability/ accessibilityCitywide TBD 05H $ 20,000 $ - $ - $ 20,000 570.201(e) LMC people benefitting 55 1/1/2013 12/31/2013 HCDBG Economic Development FundEconomic DevelopmentFunds for grants and loans to businesses to generate jobs and provide needed goods & services; may also fund technical assistance to businessesEconomic Opportunity Availability/ accessibilityNRSAs TBD18A, 18B, 18C $ 75,000 $ - $ - $ 75,000 570.201(e)LMJ, LMCMC, LMAjobs created, LMI micro-enterprises assisted2 1/1/2013 12/31/2013 HCDBG Administration Administration Management of the CDBG program, including planning, monitoring, reporting and support to subrecipients, and neighborhood planning functionsOtherTBD 21A $ 308,000 $ - $ - $ 308,000 NA NA- 1/1/2013 12/31/2013ESG Administration & HMIS Administration Management and administration of all ESG programs and HMIS systemOtherTBD 21A $ - $ - $ 18,412 $ 18,412 575.108NA- 1/1/2013 12/31/2013HOME Administration Administration Management of all HOME projectsOtherTBD 21A $ - $ 22,160 $ - $ 22,160 92.207NA- 1/1/2013 12/31/2013627 of 635 GoalActualGoalActualGoalActualGoalActualGoalActualGoalActualfacilities11200%MOfacilities1100%MY C03 Public Facilities and Improvements (General) 570.201(c)facilities000%H Y C03A Senior Centers 570.201(c)facilities000%LN03B Handicapped Centers 570.201(c)facilities000%LN03C Homeless Facilities (not operating costs) 570.201(c)facilities111300%H Y E, C03D Youth Centers 570.201(c)facilities000%LN03E Neighborhood Facilities 570.201(c)facilities11111500%MY C03F Parks, Recreational Facilities 570.201(c)facilities11111500%H Y C03G Parking Facilities 570.201©facilities11200%M Y C-R03H Solid Waste Disposal Improvements 570.201(c)facilities000%LN03I Flood Drain Improvements 570.201(c)facilities000%LN03J Water/Sewer Improvements 570.201(c)facilities000%LN03K Street Improvements 570.201(c)projects11221700%H Y C03L Sidewalks 570.201(c)projects2222210 00%HY C03M Child Care Centers 570.201(c)facilities11111500%HY C03N Tree Planting 570.201(c)facilities111300%MN03O Fire Stations/Equipment 570.201(c)facilities000%LN03P Health Facilities 570.201(c)facilities000%LN03Q Abused and Neglected Children Facilities 570.201(c)facilities000%LN03R Asbestos Removal 570.201(c)facilities000%LN03S Facilities for AIDS Patients (not operating costs) 570.201(c)facilities000%LN03T Operating Costs of Homeless/AIDS Patients Programsprograms2233313 00%M Y E, Chousing units 11111500%M Y O, Cbusinesses111300%H Y O, C05 Public Services (General) 570.201(e)people 20,000 20,000 20,000 20,000 20,000100,000 00%MY C05A Senior Services 570.201(e)people350 350 350 350 350 1,750 00%HY C05B Handicapped Services 570.201(e)people50 50 50 50 50 250 00%HY O05C Legal Services 570.201(E)people500 500 500 500 500 2,500 00%HY C05D Youth Services 570.201(e)people550550 550 550 550 2,750 00%HY C05E Transportation Services 570.201(e)people20 20 20 20 20 100 00%H Y C, O05F Substance Abuse Services 570.201(e)people 000%MN05G Battered and Abused Spouses 570.201(e)people650 650 650 650 650 3,250 00%HY C05H Employment Training 570.201(e)people700 700 700 700 700 3,500 00%HY C05I Crime Awareness 570.201(e)people 000%MN05J Fair Housing Activities (if CDBG, then subject to 570.201(e)people 000%MY O05K Tenant/Landlord Counseling 570.201(e)people 000%MY O05L Child Care Services 570.201(e)people20 20 20 20 20 100 00%HY O05M Health Services 570.201(e)people75 75 75 75 75 375 00%L Y O, C05N Abused and Neglected Children 570.201(e)people4 4 4 4 4 20 00%MY E05O Mental Health Services 570.201(e)people 000%MY O05P Screening for Lead-Based Paint/Lead Hazards Poison 570.201(e)people 000%MY O05Q Subsistence Payments 570.204people 000%L05R Homeownership Assistance (not direct) 570.204households 50 50 50 50 50 250 00%MH, C05S Rental Housing Subsidies (if HOME, not part of 5% 570.204households 000%HH 05T Security Deposits (if HOME, not part of 5% Admin chouseholds 000%HO04A Clean-up of Contaminated Sites 570.201(d)Public Services02 Disposition 570.201(b)Public Facilities and Improvements04 Clearance and Demolition 570.201(d)% of GoalPriority Need: H, M, L01 Acquisition of Real Property 570.201(a)Year 3 Year 4 Year 5 CumulativePlan to Fund? Y/NHousing and Community Development ActivitiesIndicator5-Year QuantitiesFund SourceYear 1 Year 2Housing and Community Development Needs TableCity of Evanston 2010-2014 Consolidated Plan628 of 635 GoalActualGoalActualGoalActualGoalActualGoalActualGoalActual% of GoalPriority Need: H, M, LYear 3 Year 4 Year 5 CumulativePlan to Fund? Y/NHousing and Community Development ActivitiesIndicator5-Year QuantitiesFund SourceYear 1 Year 2people 000%businesses 000%Lhouseholds 000%Lpeople 000%Lbusinesses 000%Lhousing units 000%HHhouseholds 000%HH, O14A Rehab; Single-Unit Residential 570.202housing units 170 170175175175 865 00%HC14B Rehab; Multi-Unit Residential 570.202housing units 20 20 20 20 20 100 00%HC14C Public Housing Modernization 570.202housing units 000%MO14D Rehab; Other Publicly-Owned Residential Buildings 570.202housing units 000%MO14E Rehab; Publicly or Privately-Owned Commercial/Indu 570.202businesses 000%H C, O14F Energy Efficiency Improvements 570.202housing units 000%HO14G Acquisition - for Rehabilitation 570.202housing units 000%HH14H Rehabilitation Administration 570.202NA 000%HC14I Lead-Based/Lead Hazard Test/Abate 570.202housing units 000%HOhousing units 3,000 3,000 3,000 3,000 3,000 15,000 00%HChousing units 000%LObusinesses 000%LO17A CI Land Acquisition/Disposition 570.203(a)businesses 000%L17B CI Infrastructure Development 570.203(a)businesses 000%MO 17C CI Building Acquisition, Construction, Rehabilitat 570.203(a)businesses 000%MO 17D Other Commercial/Industrial Improvements 570.203(a)businesses 000%MO 18A ED Direct Financial Assistance to For-Profits 570.203(b)businesses 3 5 5 5 5 23 00%MO, C18B ED Technical Assistance 570.203(b)businesses 10 10 10 10 10 50 00%HO, C18C Micro-Enterprise Assistancebusinesses 15 15 15 15 15 75 00%HC19A HOME Admin/Planning Costs of PJ (not part of 5% AdNone 000%NA19B HOME CHDO Operating Costs (not part of 5% Admin caNone 000%HH19C CDBG Non-profit Organization Capacity Buildingorganizations 000%MC19E CDBG Operation and Repair of Foreclosed Propertyhousing units 000%M19F Planned Repayment of Section 108 Loan PrincipalNone 000%L19G Unplanned Repayment of Section 108 Loan PrincipalNone 000%LNone 000%HC 21A General Program Administration 570.206None 000%H C, H, E21B Indirect Costs 570.206None 000%L21D Fair Housing Activities (subject to 20% Admin cap) 570.206None 000%M O, C21E Submissions or Applications for Federal Programs 570.206None 000%MC21F HOME Rental Subsidy Payments (subject to 5% cap)None 000%M21G HOME Security Deposits (subject to 5% cap)None 000%LN21H HOME Admin/Planning Costs of PJ (subject to 5% capNone 000%NA21I HOME CHDO Operating Expenses (subject to 5% cap)None 000%HY H20 Planning 570.20516A Residential Historic Preservation 570.202(d)16B Non-Residential Historic Preservation 570.202(d)12 Construction of Housing 570.201(m)13 Direct Homeownership Assistance 570.201(n)15 Code Enforcement 570.202(c)09 Loss of Rental Income 570.201(j)11 Privately Owned Utilities 570.201(l)06 Interim Assistance 570.201(f)07 Urban Renewal Completion 570.201(h)08 Relocation 570.201(i)Housing and Community Development Needs TableCity of Evanston 2010-2014 Consolidated Plan629 of 635 GoalActualGoalActualGoalActualGoalActualGoalActualGoalActual% of GoalPriority Need: H, M, LYear 3 Year 4 Year 5 CumulativePlan to Fund? Y/NHousing and Community Development ActivitiesIndicator5-Year QuantitiesFund SourceYear 1 Year 2None 000%LAcquisition of existing rental unitshousing units 000%NAProduction of new rental unitshousing units 000%NARehabilitation of existing rental units housing units 16 16 20 20 20 92 00%HYRLRental assistancehouseholds000%Acquisition of existing owner units housing units000%Production of new owner units housing units000%Rehabilitation of existing owner units housing units 10 15121212 61 00%HYRLHomeownership assistance households 000%Acquisition of existing rental units housing units 000%LNProduction of new rental units housing units 2 6 6 8 22 00%HY HRehabilitation of existing rental units housing units 35 20 10 20 6 91 00%HY HRental assistancehouseholds 2 4 10 16 00%MY HAcquisition of existing owner units housing units 2 2 400%MY HProduction of new owner units housing units 4 2 2 800%MY HRehabilitation of existing owner units housing units 000%LNHomeownership assistance households 10 10 10 10 10 50 00%H Y H, OTotals46 26,272 0 26,272 0 26,272 0 26,275 0 26,275 0131,366 00Priorities: H = high; M = medium; L = low; NA = not applicableFunding sources: C = CDBG; H = HOME; E = ESG; O = Other; Revolving Loan = RL; C-R = CDBG-R; HP = HPRPNote: Housing Rehab numbers reflected in 14A and 14B are small-scale projects through the Handyman, Minor Repair and similar programs. Housing rehab numbers reflected in the CDBG section under Unprogrammed Funds are emergency and substantial rehabs funded through the Revolving LoanCDBGHOME22 Unprogrammed FundsHousing and Community Development Needs TableCity of Evanston 2010-2014 Consolidated Plan630 of 635 NORTH SHORE CHANNELNOR T H S H O R E C H A N N E L L A K E M I C H I G A NCRAWFORD24002400 1500 60019004002500400600900 1200 13001900 2000 20001600 2600 2300 4001003100700 1000 1800 250020013001100600 100 16002200400 2800800 1300 3400100300 1400 27002000 16002500 800 29005001200 1300 2400380037009002600210012007008002200 1900 8005002300 100 2600 200 2100 22003003001200 10002700 2700 1800 180070032001600 1100150030020002001700 2400300025002300 900 2200 2800 1700 1000 3500700 6001500 900500 1100 10003600200 15001700 17001400140029001800260033001400 1100 230019002100 2800 500 2100Legend CDBG Target Area Roadways Main Road Local Street Railroad Water City Boundary 0 0.5 1 1.5 20.25 Miles 1:31,680 1 inch equals 0.5 mile CDBG Target Area Geographic Information System Division 2/3/2004 This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. CDBGLetterBW.mxd Map based on US Census 2000 Data 631 of 635 NORTH SHORE CHANNELNORTH SHORE CHANNELL A K E M I C H I G A NJENKS ST HAVEN ST PAYNE ST LEON PL P O P L A R A V E GREY AVEHARRISON ST PR A I R I E A V E REBA PL COLFAX ST SH E R IDAN RD PARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVE SHERIDAN PL RIDGE CTMcCORMICK BLVDG R E E N B A Y R D THAYER ST PRATT CTGRANT PITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECENTRAL ST CALLAN AVERIDGE TER HULL TER HOWARD STCOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN FOREST AVEINGLESIDE PK GREY AVEST. MARK'S CTEMERSON ST SHERMAN AVEWILDER ST GARRISON AVECAMPUS DRMILBURN PK THELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVELEMAR AVEMARCY AVEDAVIS S T MAPLE AVEHARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVEBROWN AVEGREELEYELMWOOD AVESEWARD ST ROSLY N P L GREY AVEFLORENCE AVEHOWARD ST ISABELLA ST GROSS POINT RDCUSTER AVELYONS ST FOWLER AVECLARK S T DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEEMERSON ST BRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH S T CRAIN ST DEMPSTER STJACKSON AVEKEDZIE ST CLINTON PL McDANIEL AVEBRI D G E ST CALVIN CIR BROWN AVENORMANDY PL WOODLAND RD ELINOR PL WARREN STLIVINGSTON WASHINGTON ST NATHANIEL PL OAKKEENEY ST SOUTH BLVD HAMILTON ST E A S T R A I L R O A D A V E GREENWOOD ST UNIVERSITY PLREESE AVEBRUMMEL PL GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL BRADLEY PL GREENLEAF STWALNUT AVEROSALIE ST BURNHAM PLBENSON AVESHERMAN PL CULVER FORESTVIEW RDMARTHA LNHAWTHORNE LN WADE CT BROWN AVECROFT LNBROWNGREYCENTRAL ST RIDGE AVECHANCELLOR ST PAYNE ST WESLEY AVEDODGE AVEHARVARD TER MAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEBROADWAY AVEHARTREY AVECASE ST SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST ST E W A R T A V EMARCY AVEWELLINGTON CTCLEVELAND ST MONROE ST LINDEN PL LAKE SHORE BLVDKNOX CIRHILLSIDE LN TRINITY CT SHERIDAN SQEDGEMERE CTG R E E N B A Y R D GARNETT PL ASHLAND AVEGROVE ST FOSTER ST ASBURY AVEBARTON AVEEUCLIDPARK PL WESLEYCLARK ST LIVINGSTON ST COLFAX TER HARRISON GRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVEASBURY AVET H A Y E R C T THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYERSTCRAWFORD LINCOLNWOOD DRMILBURN ST LAKESIDE CT CHURCH ST HARTZELL ST P R A I R I E A V E DODGE AVEOAKTON ST SOUTH BLVD CRAINMcDANIEL AVEPITNER AVELEE ST NOYES ST LAKE ST THAYER ST WASHINGTON ST LAKE ST LIVINGSTONCHANCELLOR LYONS ST DEWEY AVEPAYNE ST MAIN STDODGE AVECENTRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL ST WASHINGTON ST PITNER AVELINCOLN ST HINMAN AVE SEWARD ST WESLEY AVECENTRAL ST KEENEY ST RIDGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST LINCOLN ST SEWARD STDARROW AVEGREY AVEPARK PL ORRINGTON AVEELGI N R D ELMWOOD AVECOLFAX ST HINMAN AVEGROVE S T ELG I N R D FLORENCE AVEFOREST AVEFOSTER STSIMPSON ST WESLEY AVEOAKTON ST SHERIDAN RD SHERIDAN RD DEMPSTER ST GREY AVELEE ST SIMPSON ST CHICAGO AVECHICAGO AVEBENNETT AVEMADISON ST KEENEY STRIDGE AVESHERIDAN RDMONTICELLO PL RICHMOND AVEGRANT ST ASBURY AVEMcDANIEL AVEAUSTIN STASHLAND AVEWESLEY AVEGLENVIEW RD NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEMULFORD ST GREENLEAF ST HILLSIDE RD CLEVELAND ST BROWN AVEHARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST McCORMICK BLVDFOSTER STGREENWOOD ST CALLANPARK PL JUDSON AVE NOYES ST DARROW AVEASHLAND AVEHARRISON ST EASTWOOD AVEARTSCIRCLE DR NOYES WOODBINE AVEPRINCETONCLIFFORD ST HIGHLAND AVELAWNDALE AVETECH DR DARTMOUTH PL37002300 2700 50034002400 300 2000300 2900 100 4001600700 13003000 1100 20008002700 1200 2600 110050060010001200180026002002500 2500150050013002100900 600 1500 500 800200014002001500 800 17001900 38001001100 2800 23002800 2500 26001400 14002900110022001600 700 18003600 2200200 400 600 300900 1001300 12001900 1700 19002100 100 3200900 18002400 26001000 22002200 1400 2500300100060035001700700 1200 400 2700230024002100170070016001800 31002300400 2000 2400 200 9001600 1900800 15002100 100033002800 1300WestEvanston SoutheastEvanston NRSA Main Road Local Street Railroad Water City Boundary 0 0.5 1 1.5 20.25 Miles 1:31,680 1 inch = 0.5 mile Neighborhood Revitalization Strategy Areas 9/23/2009 This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. NRSAs.mxd ´ 632 of 635 1 Flax, Sarah From:janet parker <janetcparker2003@yahoo.com> Sent:Tuesday, October 16, 2012 6:49 PM To:cdbg Cc:Janet Parker Subject:Use of block grant money for low & moderate income Evanston residents Dear Ms. Flax, Here are some ideas for using money for low & moderate income Evanston residents. Expand the free farmer's market coupon program to include all residents living in affordable housing not just those 60 years old and over (We all need help). Underwrite recycling bins at affordable housing sites in Evanston. Pay for a TV, computers, a printer and Internet service at affordable housing sites. Consider adding discounted or free movie passes, local concert and theater events to the Evanston benefit card. These ideas, if instituted, will add to the health, environmental and cultural enrichment of Evanston residents who otherwise must do without such important activities or events. If you have any questions, please contact me. Sincerely yours, Janet C. Parker 847-217-2153 Sent from Yahoo! Mail on Android 633 of 635 634 of 635 CITY OF EVANSTON FOR REALLOCATION IN FY2013 PROGRAM YEAR PROJECT/PROGRAM AMOUNT 2009 1817 Church Street Disposition $ 11,203 2010 SNAP Lighting (1900 Jackson) $ 1,614 2011 CEDA Minor Repair & Paint Program $ 6,451 2011 Graffiti Removal $ 564 2011 Fleetwood Jourdain Art Room $ 795 2011 CDBG Administration & Planning $ 3,776 2011 Youth Action Ministry College Retreat $ 8,697 $ 33,100 Total amount proposed for reallocation to FY 2013 CDBG Program: UNEXPENDED CDBG FUNDS FROM PRIOR YEARS 635 of 635