HomeMy WebLinkAbout10.18.12
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, October 8, 2012
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee meets at 7:15 pm
City Council meeting convenes immediately after the conclusion of
the P&D Committee meeting
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Wynne
(II) Mayor Public Announcements
National Fire Prevention Week, October 7-13, 2012
(III) City Manager Public Announcements
Erie Evanston Health Center Opening, October 22, 2012
Jewel Food Stores Composting Project
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
(VI) Special Orders of Business
(SP1) Robert Crown Update
(SP2) Pedestrian Safety Update
(SP3) Sidewalk Maintenance
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City Council Agenda October 8, 2012 Page 2 of 8
10/4/2012 5:38 PM
(VII) Consent Agenda: Alderman Rainey
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Grover
Planning & Development - Alderman Fiske
Human Services - Alderman Holmes
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(X) Executive Session
(XI) Adjournment
SPECIAL ORDERS OF BUSINESS
(SP1) Selection of Final Project Teams to Negotiate Design, Build, Finance and
Operate an Ice Arena and Community Center within Crown Park
The Crown Park Community Center Evaluation Committee recommends that the
City Council direct the City Manager to initiate negotiations with two prequalified
respondents, Crown Park Community Partnership (William Blair) and McCaffery
Evanston Recreation LLC (McCaffery Interests), in order to obtain a best and
final offer to Design, Build, Finance and Operate an Ice Rink and Community
Center within Crown Park.
For Action
(SP2) Pedestrian Safety Update
The Public Works Department will be presenting a report on the
implementation/progress of the pedestrian safety recommendations. The City
and District 65 started the school year with safety in mind.
For Discussion
(SP3) 50/50 Sidewalk Maintenance Program
The Public Works Department will make a presentation on the 50/50 Sidewalk
Maintenance Program. The presentation will focus on how temporary
maintenance is performed.
For Discussion
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of September 18, 2012
(M2) Approval of Minutes of the Special City Council Meeting of October 1, 2012
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City Council Agenda October 8, 2012 Page 3 of 8
10/4/2012 5:38 PM
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 09/23/12 $3,077,710.58
(A2) City of Evanston Bills FY2012 10/09/12 $6,121,870.42
City Credit Card payments through August 31, 2012 $ 133,583.23
(A3.1) Approval of Tire Purchases from Wentworth Tire Service
Staff recommends approval of tire purchases for the last three (3) months of
Fiscal Year 2012 in the amount of $13,000 and for twelve (12) months in the
amount of $50,000 in Fiscal Year 2013 from Wentworth Tire Service (300 North
York Road, Bensenville, IL) using the State Bid Award #4017031 for which
Wentworth Tire Service is an authorized distributor. Funding is provided from the
Fleet Services Budget for Tires and Tubes (7710.65065) for Fiscal Year’s 2012
and 2013.
For Action
(A3.2) Approval of Tire Repair Contract with Wentworth Tire Service (Bid 12-164)
Staff recommends that City Council authorize the City Manager to execute a one
(1) year contract with three (3) one year renewals for tire repair and recap
services in the amount of $25,008 for year one (1) to Wentworth Tire Service
(300 North York Road, Bensenville, IL). Funding is provided by the FY 2012 Fleet
Services budget for Tires and Tubes, 7710.65065, with a budgeted amount of
$32,500 for these services.
For Action
(A3.3) Approval of Contract with L. Marshall, Inc. for Water Utility Roof
Replacement (Bid 12-160)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2012 Evanston Water Utility Roof Replacement with L. Marshall,
Inc. (2100 Lehigh Avenue, Glenview, IL) in the amount of $133,000. Funding is
provided by the Water Fund Capital Improvement Plan (CIP) Account
733108.65515 with a budget of $150,000 allocated for roof replacements.
For Action
(A3.4) Approval of Engineering Services Agreement for Feasibility Study of
Alternative Stormwater Management Techniques with Hey and Associates,
Inc. (RFP 12-169)
Staff recommends City Council authorize the City Manager to execute an
agreement for engineering services for the feasibility study of alternative
stormwater management techniques with Hey and Associates, Inc. (8755 W.
Higgins Drive, Suite 835, Chicago, IL) in the not-to-exceed amount of
$24,946.24. Funding is provided by the Sewer Fund, Other Operations Account
7410.62180 which has a FY 2012 budget allocation of $25,000.
For Action
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City Council Agenda October 8, 2012 Page 4 of 8
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(A3.5) Approval of Tree Planting Purchase from Suburban Tree Consortium for
Fall Planting
Staff recommends City Council approval of the purchase of 155 trees and
planting services for 50 trees from Suburban Tree Consortium (STC) in the
amount of $38,864. Funding is provided by the General Fund Parks/Forestry
Division Account 3525.65005 with a total annual budget of $80,000.
For Action
(A3.6) Approval of Centennial Park Lagoon Professional Design Services Contract
with Kettelkamp & Kettelkamp (RFP 12-165)
Staff recommends that City Council authorize the City Manager to execute a
contract for the Centennial Park Lagoon Professional Design Services Project to
Kettelkamp & Kettelkamp (1315 Sherman Place, Evanston, IL) at a total cost of
$90,735. Funding is provided by the Capital Improvement Plan (#415414).
For Action
(A4) Approval of Change Order for Lighting Power Centers
Staff recommends that City Council authorize the City Manager to execute
Change Order #2 to the contract for the Church Street Improvement Project (Bid
12-136) to Landmark Contractors, Inc. (11916 W. Main Street, Huntley, IL) in the
amount of $31,590. This Change Order will expand the scope of the contract to
include the replacement of Street Light Power Centers throughout the City.
Funding is provided by the Capital Improvement Plan (#415868).
For Action
(A5) Approval to Accept and Place on File the Single Audit for FY2011
Staff recommends City Council review and place on file the attached Single Audit
report for the fiscal year ending December 31, 2011.
For Action
(A6) Post Issuance Compliance Procedures for Tax Exempt Bonds
Staff recommends that the attached document describing post issue compliance
procedures for bonds be adopted and placed on file. These procedures will be
applicable to any bonds issued on or after January 1, 2012.
For Action
(A7) Resolution 69-R-12 Authorizing the City Manager to Execute a Transition of
Services Agreement with Erie Family Health Center, Inc. Regarding the
Evanston Children’s Dental Clinic
Staff recommends approval of Resolution 69-R-12 Authorizing the City Manager
to Execute a Transition of Services Agreement with Erie Family Health Center,
Inc. regarding the Children’s Dental Clinic.
For Action
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City Council Agenda October 8, 2012 Page 5 of 8
10/4/2012 5:38 PM
(A8) Ordinance 109-O-12, Amending Title 3, Chapter 4, Section 6 of the City Code
to Create a Liquor License Classification for Craft Breweries
Ordinance 109-O-12 amends Title 3, Chapter 4, Section 6 of the Evanston City
Code of 2012, as amended (“Code”), to create a liquor license classification
applicable to craft beer breweries. If adopted, Class P-1 liquor licensees will be
permitted to offer for retail sale their craft beer for consumption onsite or offsite.
For Introduction
(A9) Ordinance 112-O-12, Increasing the Number Class C Licenses for Signature
Food Solutions d/b/a Chicago’s Home of Chicken & Waffles, III
Staff recommends adoption of Ordinance 112-O-12, which amends Subsection
3-4-6-(C) of the Evanston City Code of 2012 (“City Code”), as amended, to
increase the number of Class C liquor licenses from 28 to 29 to permit issuance
of a liquor license to Signature Food Solutions, Inc., d/b/a Chicago’s Home of
Chicken and Waffles III, 2424 West Dempster Street. Suspension of the Rules
is requested for Introduction and Action on October 8, 2012.
For Introduction and Action
(A10) Ordinance 99-O-12, Relating to Bicycle Use in Alleys
Staff recommends consideration of Ordinance 99-O-12 which amends portions of
Title 10 Chapter 9, and Section 10-1-3 of the Evanston City Code of 2012 (“City
Code”), as amended, relating to bicycles and the use of bicycles within the City.
This ordinance was introduced at the September 24, 2012 City Council meeting.
For Action
(A11) Ordinance 100-O-12, Decreasing the Number of Class C Liquor Licenses
Due to Closure of Hota Restaurant , 2545 Prairie Avenue
Staff recommends adoption of Ordinance 100-O-12, which amends Subsection 3-
5-6-(C) of the Evanston City Code of 1979 (“City Code”), as amended, to decrease
the number of Class C liquor licenses from 29 to 28 due to the closure of Hota
Restaurant, 2545 Prairie Avenue . This ordinance was introduced at the
September 24, 2012 City Council meeting.
For Action
(A12) Ordinance 101-O-12, Increasing the number of Class N Liquor Licenses for
Issuance to Whole Foods, 1111 Chicago Ave.
Staff recommends adoption of Ordinance 101-O-12 which amends Subsection 3-
5-6-(N) of the Evanston City Code of 1979 (“City Code”), as amended, to increase
the number of Class N liquor licenses from six to seven to permit issuance to
Whole Foods Market, 1111 Chicago Avenue. This ordinance was introduced at
the September 24, 2012 City Council meeting.
For Action
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City Council Agenda October 8, 2012 Page 6 of 8
10/4/2012 5:38 PM
(A13) Ordinance 102-O-12, Decreasing the Number of Class O Liquor Licenses for
Class N Issuance to Whole Foods, 1111 Chicago Ave.
Staff recommends adoption of Ordinance 102-O-12 which amends Subsection 3-
5-6-(O) of the Evanston City Code of 1979 (“City Code”), as amended, to decrease
the number of Class O liquor licenses from three to two. This ordinance was
introduced at the September 24, 2012 City Council meeting.
For Action
(A14) Ordinance 103-O-12, Increasing the Number of Class O Liquor Licenses for
Issuance to Trader Joe’s , 1211 Chicago Avenue
Staff recommends adoption of Ordinance 103-O-12 which amends Subsection 3-
5-6-(O) of the Evanston City Code of 1979 (“City Code”), as amended, to increase
the number of Class O liquor licenses from two to three, permitting issuance to
Trader Joe’s East, Inc., d/b/a, Trader Joe’s, 1211 Chicago Avenue. This ordinance
was introduced at the September 24, 2012 City Council meeting.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 72-O-12 Amending the Zoning Ordinance – Residential Building
Height, Dormer Size and Location, Half Stories, Accessory Structure Height,
and Legal Nonconformities in the R1, R2, R3, R4 and R4a Districts
The Plan Commission and City staff recommend adoption of the proposed
regulation changes for residential building height, dormer size and location, half
stories, accessory structure height, and legal nonconformities in the R1-R4a
Districts.
For Introduction
(P2) Ordinance 38-O-11 Amending Title 5, Chapter 8 of the City Code to Require
the Licensing of Rental Dwelling Units
Staff recommends adoption of proposed Ordinance 38-O-11 regarding the
Licensing of Rental Dwelling Units amending Title 5, Chapter 8 of the City Code
to be effective July 1, 2013. The Planning and Development Committee
considered and accepted the report of the Mayor’s Rental Unit Licensing
Committee at the July 23, 2012, Planning and Development Committee meeting.
This ordinance was introduced at the September 24, 2012 City Council meeting.
For Action
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City Council Agenda October 8, 2012 Page 7 of 8
10/4/2012 5:38 PM
HUMAN SERVICES COMMITTEE
(H1) Approval of Township of Evanston September 2012 Bills
Township of Evanston Supervisor recommends City Council approval of the
Township of Evanston bills, payroll, and medical payments for the month of
September 2012 in the amount of $99,370.26. Funding is provided by the
Township budget.
For Action
ECONOMIC DEVELOPMENT COMMITTEE
(O1) Approval of Financial Assistance through the Façade Improvement
Program for 607 Howard LLC (607-609 Howard Street)
The Economic Development Committee recommends approval of financial
assistance for façade improvements for 607 Howard, LLC (607-609 Howard
Street) on a 50/50 cost sharing basis. Staff recommends consideration of funding
the project and an additional $6,830 to ensure the installation of new windows.
The proposed new amount of funding on a 50/50 cost-sharing basis is not to
exceed $19,330. Funding is recommended to come from the Howard/Ridge TIF
District Fund’s Other Improvements Account 5860.65515.
For Action
RULES COMMITTEE
(O2) Ordinance 61-O-12, Amending the City Code Relating to the Housing
Commission, Hereafter Called the “Housing and Homelessness
Commission”
Rules Committee, Housing Commission, the Mayor’s Task Force on
Homelessness and City staff recommend the adoption of Ordinance 61-O-12,
which amends the City Code to establish the Housing and Homelessness
Commission in place of the Housing Commission. This ordinance was introduced
at the September 24, 2012 City Council meeting.
For Action
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City Council Agenda October 8, 2012 Page 8 of 8
10/4/2012 5:38 PM
MEETINGS SCHEDULED THROUGH OCTOBER 2012
Upcoming Aldermanic Committee Meetings:
Thurs, Oct 11 5:30 PM City-School Liaison Committee
Tues, Oct 16 7:30 PM Housing & Community Dev Act Committee
Wed, Oct 17 6:00 PM M/W/EBE Committee
Thurs, Oct 18 7:00 PM Housing Commission
Mon, Oct 22 5:45 PM A&PW, P&D, Council
Wed, Oct 24 6:00 PM Transportation/Parking Committee
Wed, Oct 24 7:30 PM Economic Development Committee
Mon, Oct 22 7:00 PM City Council Meeting: Budget Discussion
Order and agenda items are subject to change.
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
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For City Council meeting of October 8, 2012 Item SP1
Business of the City by Motion: Crown Park Request for Proposal
For Action
To: Honorable Mayor and Members of the City Council
From: Crown Park Community Center Evaluation Committee
Douglas J. Gaynor, Director, Parks, Recreation & Community Services
Robert Dorneker, Assistant Director, Parks, Recreation & Community
Services
Stefanie Levine, Assistant Superintendent Parks/Forestry & Facilities
Subject: Selection of Final Project Teams to Negotiate Design, Build, Finance and
Operate an Ice Arena and Community Center within Crown Park
Date: September 27, 2012
Recommended Action:
The Crown Park Community Center Evaluation Committee recommends that the City
Council direct the City Manager to initiate negotiations with two prequalified
respondents, Crown Park Community Partnership (William Blair) and McCaffery
Evanston Recreation LLC (McCaffery Interests), in order to obtain a best and final offer
to Design, Build, Finance and Operate an Ice Rink and Community Center within Crown
Park.
Summary:
On April 1, 2010 the City released a Request for Qualifications (RFQ) to procure the
services of a developer to design, build, finance and operate a new ice rink and
community center at Crown Park. Eight responses were received on June 29, 2010.
The Crown Park Community Center Evaluation Committee, selected by the full City
Council and consisting of three Aldermen (Wilson, Burrus, Jean-Baptiste and later
Braithwaite), three Parks and Recreation Board members (Mark Metz, Mark Sloane and
Marcus Casady) and a variety of City staff was organized to review the proposals. After
an extensive review process three proposals from Evanston Sports Partnership LLC
(Harbour Contractors), Crown Park Community Partnership (William Blair) and
McCaffery Evanston Recreation LLC (McCaffery Interests) were recommended by the
Evaluation Committee for prequalification. On January 24, 2011, the City Council
approved that recommendation.
Per direction at the January 24, 2011 Council meeting, several studies were conducted
for the project in advance of an RFP release to the prequalified vendors. In spring 2011
a Phase 1 Environmental Site Assessment (ESA) and a preliminary geotechnical study
Memorandum
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were completed for the property. The ESA revealed no evidence of recognized
environmental conditions on the property and concluded that no further investigation,
including a Phase 2 ESA, was deemed warranted at this time. The geotechnical
investigation concluded that the existing shallow depth soils on site are not capable of
supporting a proposed building of the type contemplated for this project. As a result, the
geotechnical report recommends that the proposed structure be supported by belled
caissons. In fall 2011 a marketing study was completed for the project. The study
concluded that demand exists for a regulation sized ice surface in addition to the one
and one-half ice surfaces currently at Crown today.
After reviewing study results and a draft Request for Proposal (RFP), the City Council
directed staff on October 17, 2011, to release a RFP to the three prequalified vendors
for this project. The RFP was released on October 28, 2011 and proposals were
received on February 9, 2012. Key team members for each of the respondent teams
were as follows:
Evanston Sports Partnership LLC (Harbour Contractors)
Harbour Contractors (general contractor)
Studio GC (lead architect)
Oppenheimer (financial services)
Indoor Sports Management Group (facility operations)
Solomon Cordwell Buenz (architect)
The Perman Group (public affairs)
Tinsley and Associates (financial consultant)
Crown Park Community Partnership (William Blair)
William Blair & Company (financing)
Club-Sports Consulting Group (operations/facility management)
Walsh Construction Company (general contractor)
Economou Partnership (lead architect)
David Woodhouse Architects (architect)
Conservation Design Forum (landscape architect and civil engineer)
Globetrotters Engineering Corporation (MEP/FP engineer)
McCaffery Evanston Recreation LLC (McCaffery Interests)
McCaffery Interests Inc. (developer)
Antunovich Associates Inc. (lead architect/engineer)
W.E. O’Neil Construction Company (general contractor)
Advanced Arenas Inc. (facility operations)
RBC Capital Markets Corporation (financial consulting/investments)
Following receipt of the proposals the evaluation committee met to review and discuss
the responses on June 8, 2012 and September 7, 2012. Additionally, during this period
the City solicited the assistance of Bond Council in the review of each respondent’s
financial proposal. During committee discussions it was agreed that the proposal
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received from Evanston Sports Partnership LLC (Harbour Contractors) was generally
considered non-responsive, and therefore is not recommended for further consideration.
Responses received from the other two prequalified vendors, Crown Park Community
Partnership (William Blair) and McCaffery Evanston Recreation LLC (McCaffery
Interests) were deemed partially responsive to design requirements and financial
requirements respectively. As a result, the Evaluation Committee recommends Council
approval to initiate negotiations with both respondents in an attempt to identify each
firm’s best and final offer in order to select and award this project.
-------------------------------------------------------------------------------------
Attachments
Preliminary Financial Review Memo
PFM Group Draft Evaluation
Copies of the proposals are available at the following link:
http://www.cityofevanston.org/parks-recreation/robert-crown-center/crown-park-responses-to-rfp/index.php
McCaffery Evanston Recreation LLC (McCaffery Interests)
Crown Park Community Partnership (William Blair)
Evanston Sports Partnership LLC (Harbour Contractors)
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For City Council meeting of October 8, 2012 Item SP1
Preliminary Financial Review of Crown Center Design Build Project
To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager/CFO
Subject: Preliminary Financial Review of Crown Center Design Build Operate
Proposals
Date: October 5, 2012
As noted under separate cover from Parks Recreation and Community Service (PRCS)
staff, the Crown Center Design, Build, Finance and Operate project (the Crown Project)
has been moving forward since April 1, 2010. Public Private Partnership projects such
as the Crown Project have always been extremely complicated, and the
financial/banking crisis of 2008 has only made this more so. City staff, along with a
variety of consultant support, have continued the process of reviewing proposals. Staff
is recommending we continue this process with two proposers (Crown Park Community
Partnership and McCaffery Evanston Recreation, LLC) for the reasons listed in the
Parks, Recreation and Community Services memo and those listed below and included
in the draft recommendation from our financial consultants, PFM Group (consultants on
our annual bond issue process).
As noted in the attached preliminary review, none of the respondents met all of the
requirements of the RFP. Considering the complexity of the RFP, this is not entirely
surprising, and the proposals as submitted are extremely valuable in moving the Crown
Project along.
From a financial perspective the largest concern remains the City’s involvement in the
financing of the project. All of the respondents required the City to provide some form of
guarantee to the debt needed to finance the project. Based on the City’s current debt
load, and the desire for a reduction in total debt outstanding, this will be extremely
difficult, as most forms of guarantee, will require the City to list this debt in our own
financial statements. This debt issuance could also negatively impact the availability of
funds for other basic infrastructure projects funded through debt. Were this debt
supported by an enterprise operation such as the Water Fund, with a very stable and
reliable source of revenue, this would not be an issue. However, providing a guarantee
for an operation such as an ice rink, in which users of the facility can choose to either
participate or not, or can choose other venues to obtain services, increases the potential
for the guarantee to actually be called upon.
Memorandum
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Page 2 of 2
The other major financial concern relates to the large disparity between proposal costs.
For any capital project, a small spread of pricing from lowest respondent to highest
respondent is an indicator of the reliability of the actual pricing/cost of the project.
Responses currently vary between $20 million and $55 million. This indicates major
variations in scope and actual quality of construction proposed.
In requesting that the City Manager be allowed to negotiate further, staff will:
1. Negotiate with both finalists to obtain financing without a City guarantee
2. Negotiate with McCaffery Evanston Recreation, LLC to reduce their total
price down to a level equal to the midpoint of our range of costs, with a minimum
impact to quality.
3. Negotiate with Crown Park Community Partnership to improve several
components of their proposal to be more responsive to the goals of the City
without increasing their price above the midpoint of our range of costs.
Please note that as it’s been approximately seven months since proposals were first
received, staff anticipates that financial proposals may need to be modified as
negotiations proceed.
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Public Financial Management, Inc.
PFM Asset Management LLC
PFM Advisors
222 North LaSalle
Suite 910
Chicago, IL 60601
312 977-1570
312 977-1575 fax
www.pfm.com
DRAFT – FOR DISCUSSION PURPOSES ONLY
June 14, 2012
Memorandum
To: Marty Lyons, Assistant City Manager/Treasurer
From: PFM, Inc.
Re: Evaluation of Financial Proposal Section of Evanston Ice Rink and Community Center RFP
Mr. Lyons:
Summary of Approach to Evaluation
At the request of the City of Evanston, PFM has reviewed the three (3) responses to the City’s RFP for the
Evanston Ice Rink and Community Center submitted by:
1. Crown Park Community Partnership (“CPCP”)
2. Evanston Sports Partnership, LLC (“ESP”)
3. McCaffery Evanston Recreation, LLC (“MER”)
Our evaluation was primarily focused on the responsiveness to the Financial Proposal Instructions found in
Exhibit B of the RFP. However we did refer to other sections of the responses as deemed necessary in
order to fully comprehend the overall responsiveness. We evaluated each of the three respondents in
accordance with the evaluation criteria detailed in Section 5.2 of the RFP. Upon our own independent
review, we determined if each proposal was in compliance with the evaluation criteria and provide a
supporting detailed summary of our review as an attachment to this memo.
Summary of Evaluation
Upon our review of the Financial Proposals for each of the three proposers, we found that none fulfilled
ALL requirements set forth in Section 5.2 of the RFP.
Crown Park Community Partnership supplied all requested information for criteria 1-4, but its financing
options required the City to be responsible for any revenue shortfalls.
Evanston Sports Partnership was not responsive to 1, 2-5, but would recommend meetings/work
sessions with the City to determine expenses and user fees. Additionally, ESP stated that it believes
any financing option without the City as the owner would not be feasible due to real estate taxation
and operational risk due to the requirements set forth by the City.
McCaffery Evanston Recreation also was not responsive to 1, 2-5, but stated that financial information
would be available on a confidential basis after selection. MER’s financing options required that the
City agree to provide appropriate and reasonable guarantees as required to complete the transaction
and that after the bond sale the City would have NO right to terminate the agreement.
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City of Evanston
June 14, 2012
Page 2
DRAFT – FOR DISCUSSION PURPOSES ONLY
Summary of Responsiveness to Section 5.2 Evaluation Criteria
CPCP ESP MER
1. Financial Condition √
2. Design/Build Price √ √ √
3. Operations Exp √
4. User Fee Structure √
5. Financing Options
Recommendation and Next Steps
Since none of the three proposers were fully compliant with the evaluation criteria found in Section 5.2 of
the RFP, the City needs to determine how to proceed with this procurement. We have briefly outlined a
few options the City could explore in order to meet its goals in formulation of this project. These options
could be done in tandem or on their own.
Issue an addendum to the RFP
o Change requirements
o Request new project proposals from each proposer with further detail on the structure of the
preferred transaction
Enter into one-on-one discussions with one or more of the proposers
o Revenue and expense projections/guarantees
o Clarify responsibilities and requirements of the parties involved (proposer and City)
o Determine risks assumed by the parties involved (proposer and City)
Construction costs
Operational (revenue and expense)
Financing
Draft a transaction term sheet detailing responsibilities of each party
Utilize one or more of these steps to determine if a feasible transaction can be crafted in order to
meet the goals of the City
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City of Evanston
June 14, 2012
Page 3
DRAFT – FOR DISCUSSION PURPOSES ONLY
ATTACHMENTS: SUMMARY OF REVIEW OF SECTION 5.2 EVALUATION CRITERIA
Crown Park Community Partnership
1 Financial Capacity Information YES, PROVIDED
Profitability Financial statements provided
Capital Structure William Blair - financial
Walsh Construction - design build
CSGS - center operations
Existing Debt As a broker-dealer, Blair does have commitments and contingent
liabilities; however, no indication that this will cause a material event for
Blair.
CSCG (Operator) has mortgage outstanding for real estate owned.
Walsh Construction had significant value in uncompleted contracts in
2010.
Other Commitments None
Newly Formed Entity Team proposes to not establish special entity for this project. Proposer will
be a group of industry experts in the fields necessary to design, build,
finance, operate and manage the project. Team provides audited financial
statements and profitable without any significant changes.
Guarantor Letter of Support N/A
SEC Filings N/A
Credit Ratings N/A
Material Changes in Financial
Condition
None
Off Balance Sheet Liabilities None
2 Design/Build Price YES. $20,500,000
3 Operations Expense Form YES. Annual costs escalating from $1.472MM to $2.607MM
4 User Fee Structure YES. Proposer provides detailed user fee structure and sample Leafs
Program Guide marketing piece.
5 Option 1
Private financing/construction NO
Private operation √
No public money contribution NO
Description City signs a lease for improvements on the site
Proposer obtains financing (WB) and builder (Walsh).
City signs management agreement with operator (CSCG).
City is ultimately responsible for lease payments ($1.47MM annually)
Option 2
Private financing/construction NO
Public operation √
Repayment method √ - GO Debt
Description Proposer secures construction financing to be repaid with City TE GO
debt. City would have to guaranty GO debt
Option 3
Private financing/construction √
Private operation of ice rink √
Public operation of comm ctr √
Repayment method √
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City of Evanston
June 14, 2012
Page 4
DRAFT – FOR DISCUSSION PURPOSES ONLY
Description Proposal indicates 2 options of financing:
(1) City makes one-time purchase upon completion for the community
center portion of the project. Proposal provides suggestions for ways
payment could be financed.
(2) On date certain, City could begin paying portion of lease payment for
space on a fixed 30-year payment. Amount of payments would be
dependent on size, improvements, etc.
Does not segregate costs of Ice Rink vs. Community Center
Option 4
Financing and construction √
Operation √
Repayment method √
Description Financed through conventional, City GO fixed-rate debt or GO VRDBs
with LOC. Bonds would be constantly callable allowing annual surpluses
to be used to pay off bonds early. Repaid by Net Operating Income
Bonding Requirements Performance bond will be furnished upon award of the project.
Travelers Casualty and Surety Company
Notes
Private project financing is merely a construction loan that is anticipated to
be repaid by the City through a bond issuance. Ability to obtain
construction financing would most likely be contingent on City agreement
to issue long-term debt for repayment.
City is responsible for shortfalls in all options
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City of Evanston
June 14, 2012
Page 5
DRAFT – FOR DISCUSSION PURPOSES ONLY
Evanston Sports Partnership, LLC
1 Financial Capacity Information NO, FAILED TO PROVIDE
Profitability Not provided
Capital Structure Not provided
Existing Debt Not provided
Other Commitments Not provided
Newly Formed Entity Not provided
Guarantor Letter of Support Not provided
SEC Filings Not provided
Credit Ratings Not provided
Material Changes in Financial
Condition
Not provided
Off Balance Sheet Liabilities Not provided
2 Design/Build Price YES. 19,970,000
3 Operations Expense Form NO. Recommend meetings/work sessions. Requirements of union
employees and fixed revenue municipal programs requires a programming
partnership btw City and management group. Financing w/ outside capital
and remaining on real estate tax role would double costs. Project 1.35x
d/s coverage.
4 User Fee Structure NO. Recommend meetings/work sessions
5 Option 1
Private financing/construction Stated option is not feasible
Private operation Stated option is not feasible
No public money contribution Stated option is not feasible
Description Not Feasible. Option would create an ownership subject to real estate
taxes and if a NFP anticipated such ownership creates negative
operational considerations.
Option 2
Private financing/construction States option is feasible, but costly
Public operation States option is feasible, but costly
Repayment method States option is feasible, but costly
Description Feasible; however, notes that this is simply a DB approach and would be
higher cost of capital.
Option 3
Private financing/construction √
Private operation of ice rink √
Public operation of comm ctr √
Repayment method √
Description Recommended, but two concerns with this option:
(1) facility subject to significant real estate tax consideration
(2) unlikely developer would take design and operation risk.
Basis of concern is developer will require a base rental/debt service
payment or annual contribution. Rate would be significantly less with the
city taking the d/s obligation.
Option 4
Financing and construction √
Operation √
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City of Evanston
June 14, 2012
Page 6
DRAFT – FOR DISCUSSION PURPOSES ONLY
Repayment method √
Description Propose option of City ownership, off balance sheet TE financing by the
City, City assumes some rental or debt service obligation, 3rd party in
partnership with City management of facility. Proposes different amounts
of ice, turf fields and a column free turf areas.
Bonding Requirements NOT COMPLIANT
Notes
States its proposal doesn't meet technical RFP criteria. Though all
information is available to be provided if able to move ahead with the City.
Proposer concerned over 3 requirements
(1) Developer to retain current employees with current compensation and
benefits,
(2) Developer must establish programming model transferring municipal
programs at current rental allocation.
(3) Requirement for developer to establish programming on fields giving
priority to current programs and local use. Believes that the facility needs
to be owned by the City.
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City of Evanston
June 14, 2012
Page 7
DRAFT – FOR DISCUSSION PURPOSES ONLY
McCaffery Evanston Recreation, LLC
1 Financial Capacity Information NO, FAILED TO PROVIDE
Profitability To be provided on confidential basis after selection
Capital Structure To be formed LLC as an affiliate of McCaffery Interest, Inc.
Evanston and MER to form a non-profit entity (63-20) which will enter into
a land lease agreement with the City to lease the land and proposed
project site. NFP will enter into development, management and other
necessary agreements with MER for the project.
Existing Debt To be provided on confidential basis after selection
Other Commitments To be provided on confidential basis after selection
Newly Formed Entity To be formed LLC as an affiliate of McCaffery Interest, Inc.
Guarantor Letter of Support Evanston will provide appropriate and reasonable guarantees as required
to complete the transactions contemplated.
MER will provide a guaranty to complete the construction following the
sale of bonds and receipt of proceeds.
SEC Filings To be provided on confidential basis after selection
Credit Ratings To be provided on confidential basis after selection
Material Changes in Financial
Condition
To be provided on confidential basis after selection
Off Balance Sheet Liabilities To be provided on confidential basis after selection
2 Design/Build Price YES. Approx. $54.5MM to $55MM
3 Operations Expense Form NO. Provided once determination of the operator selection/status is
determined within the City
4 User Fee Structure NO. Provided once determination of the operator selection/status is
determined within the City
5 Option 1
Private financing/construction NO
Private operation √
No public money contribution NO
Description Master lease agreement or support agreement with the City necessary to
facilitate financing. Any support agreement will contain provisions to
guarantee revenue shortfalls and lease payments for the term of the lease.
Option 2
Private financing/construction NO
Public operation √
Repayment method √
Description Doesn't allow for prepayment of bond proceeds during term. NOTE: LOI
STATES "EVANSTON AGREES TO PROVIDE APPROPRIATE AND
REASONABLE GUARANTEES AS REQUIRED TO COMPLETE THE
TRANSACTIONS CONTEMPLATED."
Option 3
Private financing/construction NO
Private operation of ice rink √
Public operation of comm ctr √
Repayment method √
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City of Evanston
June 14, 2012
Page 8
DRAFT – FOR DISCUSSION PURPOSES ONLY
Description Doesn't allow for prepayment of bond proceeds during term. NOTE: LOI
STATES "EVANSTON AGREES TO PROVIDE APPROPRIATE AND
REASONABLE GUARANTEES AS REQUIRED TO COMPLETE THE
TRANSACTIONS CONTEMPLATED."
Option 4
Financing and construction N/A
Operation N/A
Repayment method N/A
Description
Bonding Requirements Bonding will be provided through a combination of a payment and
performance bond issued by WEO for the full value of the general
construction contract and a letter of credit provided through the project
financing for qualified soft costs. The contractor's bond and LOC will be in
place prior to the start of construction.
CNA Surety/Continental Casualty Company
Notes
NOTE: LOI states "Evanston agrees to provide appropriate and
reasonable guarantees as required to complete the transactions
contemplated.”
Assumes no real estate or use taxes will be assessed on the project.
MER agrees to MANAGE development, design, finance and construction
After bond sale, City has NO right to terminate
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For City Council meeting of October 8, 2012 Item SP2
Special Order of Business: Pedestrian Safety Update
For Discussion
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Subject: Pedestrian Safety Update Discussion
Date: September 19, 2012
Summary:
The Public Works Department will be presenting a report on the
implementation/progress of the pedestrian safety recommendations. The City and
District 65 started the school year with a safety in mind. Attached please find the safety
memo sent to all parents from the Superintendent of District 65.
Attachments:
District 65 Welcome Letter
Memorandum
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Mission Statement: Educating each student to succeed in and contribute to our global
community by cultivating creativity, compassion, and the pursuit of excellence.
August 14, 2012
Dear District 65 Families,
Welcome! We are preparing for another great school year for you and your children. I hope the
following information on District procedures will aid you in a successful and convenient start to
the school year. K-8 students start school on Tuesday, September 4th
Registration
We appreciate our families who completed the registration process for the coming school year.
Not everyone must re-register, but all students new to District 65 and any student entering Pre-
K, kindergarten, third, or sixth grade must complete a registration for the 2012-13 school year.
If your child is entering a grade where registration is required and you have not already done
so, please register as soon as possible. Timely registration is so important for our planning. It
helps us ensure that our schools and classrooms are staffed appropriately. Forms and
information are on the web (
. Later in September, Pre-K
students at the Joseph E. Hill Education Center begin their school year.
http://www.district65.net/parentsandstudents/registration).
Forms can be downloaded and completed online, but the registration process is finalized in-
person at the Joseph E. Hill Education Center with applicable identification and residency
verification documents. For families whose children are not returning in the fall, please send an
email to parents@district65.net to alert the District. This notification will help to expedite
enrollment at your new school.
Transportation
School bus routes are almost complete. Eligible families will receive route information and,
where applicable, fee information. Student safety is very important, so please remind your
children to travel with a friend, cross only at crosswalks, listen to crossing guard instructions,
and use suggested walk/bike routes on the way to and from school. Suggested routes are
available at http://www.district65.net/departments/transportation/Walk_Routes/.
Student and School Meal Fees
Student fees (including transportation service fees) are due before the first day of school unless
families are eligible for or have an approved fee waiver, or have made payment-plan
arrangements with the District. Checks may be mailed (cash must be paid in person) to the
Joseph E. Hill Education Center. Families also may use the e-pay system. An important change
this year is that the system for paying for school meals will be separate from the system used
for student and transportation fees. Watch for information from the Food & Nutrition Services
Department to learn about the new meals payment system that allows families to prepay fees
and check the status of their child’s balance.
Evanston/Skokie School District 65 Phone: 847 859-8000
Forward to Excellence Fax: 847 859-8707
1500 McDaniel Avenue-Evanston 60201 www.district65.net
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Mission Statement: Educating each student to succeed in and contribute to our global
community by cultivating creativity, compassion, and the pursuit of excellence.
New Telephone System
A new phone system using a voice-over IP system that will net substantial future cost savings
will be implemented this fall. Several classroom exchanges will be new, so please check school
websites after the school year begins to make sure you have the most up-to-date information.
Most school main phone numbers remain unchanged. In schools with new phone numbers,
your calls to the old number will roll over for an extended period of time. New numbers will be
published soon.
Back-to-School Events
In the next several weeks, many schools are hosting open houses, picnics, kindergarten meet
and greets, and other welcome events. These events are a great way to connect or re-connect
with your child’s classmates and their families. The Communications Department offered to
post events on the District’s web calendar on behalf of school PTAs. This information is updated
frequently, so please check the website often to find out more about your school’s upcoming
events.
Capital Improvement Projects
Construction, renovations, and remodeling efforts continued this summer as part of our plans
for addressing space and capital needs. Lincoln School’s addition is well underway and will be
substantially completed and ready for occupancy before the first day of school. Other projects
across the District, ranging from renovations to garner additional classroom space to masonry
and roof repairs, are also on schedule and will be substantially completed for the opening day.
In closing, I know that our principals, faculty, and staff join me in welcoming you to the 2012-13
school year. Over the past few months we have been preparing for this opening day. In addition
to school construction, remodeling, renovations, refinishing gym floors, cleaning, class
scheduling and staffing, we have been negotiating with the teachers’ union and plan to have a
tentative agreement that is fair, fiscally responsible, and focused on high quality instruction and
learning for all students in our district. Our teachers are dedicated professionals, and I can
assure you they and we have the same interests at heart – what is best for your children.
Sincerely,
Hardy Murphy, Ph.D.,
Superintendent of Schools
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Misión: ”Educar a cada estudiante para que tenga éxito en nuestra comunidad global y
contribuya con ella, cultivando la compasión, la creatividad y la búsqueda de la excelencia.”
Agosto 14, 2012
Estimadas familias del Distrito 65,
¡Bienvenidos! Nos estamos preparando para otro gran año escolar para ustedes y sus hijos. Espero que
la siguiente información acerca de los procedimientos del distrito les ayude a tener un inicio de año
exitoso y sencillo. Los estudiantes desde kinder a 8vo. inician clases el martes 4 de septiembre; más
tarde en septiembre, inician clases los estudiantes de preescolar en el Centro Educativo Joseph E. Hill.
Inscripción
Agradecemos a las familias que completaron el proceso de inscripción para el año escolar siguiente. No
todos deben re‐inscribirse, sólo los estudiantes nuevos en el Distrito 65 y cualquier estudiante que entra
a pre‐escolar, kinder, tercero o sexto, debe completar su inscripción para el año escolar 2012‐13. Si su
hijo va a iniciar un grado escolar que requiere de inscripción y usted no la ha realizado, por favor,
inscríbalo(a) lo más rápido posible. La inscripción oportuna es muy importante en nuestra planeación;
nos ayuda a asegurarnos que nuestros salones de clase tienen el número apropiado de niños. Las formas
y la información acerca de inscripciones están disponibles a través de Internet en la página
(http://www.district65.net/parentsandstudents/registration). Se pueden descargar y completar las
formas a través de Internet pero el proceso de inscripción se completa en persona en el Centro
Educativo Joseph E. Hill con identificación apropiada y con comprobantes de domicilio verificados. Para
las familias cuyos niños no regresarán a la escuela este otoño, por favor, envíen un correo electrónico a
parents@district65.net para avisar al Distrito. Esta notificación al distrito les ayudara a inscribirse en su
nueva escuela.
Transporte
Las rutas de autobuses escolares casi están completas. Las familias que sean elegibles recibirán la
información de las rutas y en caso de ser necesario, recibirán información acerca de cuotas. Rutas
sugeridas están disponibles en Internet en la página
http://www.district65.net/departments/transportation/Walk_Routes/. La seguridad de los estudiantes
es muy importante, así es que por favor, recuerde a sus hijos de acompañarse de un amigo, cruzar las
calles solamente por los cruces autorizados, escuchar las instrucciones de los guardias de cruce y usar
las rutas sugeridas para caminar/andar en bicicleta al dirigirse a la escuela y de regreso a casa.
Cuotas para estudiantes y cuotas para comidas escolares
Las cuotas para estudiantes (incluyendo cuotas de servicio de transporte) deben pagarse antes del
primer día de clases a menos de que las familias sean elegibles para recibir una condonación de cuotas,
que ya la tengan aprobada o que hayan hecho arreglos de planes de pagos con el Distrito. Los cheques
pueden enviarse por correo tradicional (el pago en efectivo debe hacerse en persona) en el Centro
Educativo Joseph E. Hill. Las familias también pueden usar el sistema de pago electrónico (e‐pay). Un
cambio importante este año es que el sistema para pagar las comidas escolares estará separado del
sistema usado para las cuotas de estudiantes y de servicios de transporte. Esté al pendiente de la
información relacionada con el Departamento de Servicios Alimenticios y Nutricionales para aprender
Distrito Escolar 65 de Evanston/Skokie Teléfono: 847 859-8000
En busca de la excelencia Fax: 847 859-8707
1500 McDaniel Avenue-Evanston 60201 www.district65.net
25 of 424
Misión: ”Educar a cada estudiante para que tenga éxito en nuestra comunidad global y
contribuya con ella, cultivando la compasión, la creatividad y la búsqueda de la excelencia.”
sobre el nuevo sistema de pago de comidas que permite a las familias pagar las cuotas por anticipado y
revisar el balance monetario de sus hijos.
Nuevo sistema telefónico
Este otoño se implementará un nuevo sistema telefónico que utiliza un sistema de voz a través de
Internet que traerá ahorros sustanciales a futuro. Varios intercambios de salones de clases serán
nuevos, así es que por favor, verifique las páginas de Internet de las escuelas después de que inicie el
año escolar para asegurarse de que tiene la información más actualizada. La mayoría de los teléfonos
de las escuelas no cambiaron; en las escuelas con números telefónicos nuevos, sus llamadas a los
números anteriores serán transferidas por un periodo mayor de tiempo. Los nuevos números se
publicarán pronto.
Eventos de regreso a clases
En las próximas semanas, muchas escuelas tendrán sesiones abiertas al público, días de campo, sesiones
de socialización en kinder y otros eventos de bienvenida. Estos eventos son una gran oportunidad para
entrar en contacto por vez primera (o para reconectarse) con los compañeros de clases de sus hijos y
con sus familias. El Departamento de Comunicación se ha ofrecido para publicar eventos de las
Asociaciones de Padres y Maestros de las escuelas, en el calendario del distrito a través de Internet.
Esta información se actualiza frecuentemente, así es que, por favor, revise la página de Internet del
distrito frecuentemente para enterarse de más cosas relacionadas con eventos futuros en su escuela.
Proyectos de mejora
Los esfuerzos de construcciones, renovaciones y remodelaciones continuaron este verano como parte
de nuestros planes de atender necesidades prioritarias y de espacio. La adición a la escuela Lincoln está
en marcha y estará casi terminada y lista para ser ocupada antes del primer día de clases. Otros
proyectos que incluyen desde renovaciones para tener espacio adicional para salones de clases, trabajos
de albañilería y reparaciones de techos, marchan también de acuerdo a lo programado y estarán casi
terminadas para el primer día de clases. Para terminar, sé que nuestros directores, maestros y personal,
se unirán a mí para dar a ustedes la bienvenida al año escolar 2012‐2013.
Durante los mese anteriores nos hemos estado preparando para el primer día de clases. Además de
trabajos de construcción en las escuelas, remodelaciones, renovaciones, detalles de acabado en las
duelas de los gimnasios, limpieza, programación de salones y contratación de maestros, hemos estado
negociando con el sindicato de maestros y planeamos tener un acuerdo tentativo que es justo,
fiscalmente responsable y enfocado al aprendizaje y a la enseñanza de alta calidad para todos los
estudiantes en nuestro distrito. Nuestros maestros son profesionales dedicados y puedo asegurarles que
en el fondo, ellos y nosotros tenemos los mismos intereses: lo que es mejor para nuestros niños.
Atentamente,
Dr. Hardy Murphy,
Superintendente escolar
MAV
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For City Council meeting of October 8, 2012 Item SP3
Special Order of Business: Sidewalk Maintenance Discussion
For Discussion
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Subject: 50/50 Sidewalk Maintenance Program Discussion
Date: September 19, 2012
Summary:
The Public Works Department will be presenting a PowerPoint presentation on the
50/50 Sidewalk Maintenance Program. The presentation will focus on how temporary
maintenance is performed. The presentation will be discussed at the City Council
meeting on Monday, September 24, 2012.
Memorandum
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CITY OF EVANSTON, ILLINOIS
REGULAR CITY COUNCIL MEETING
Monday, September 18, 2012
7 p.m.
Council Chambers
Lorraine H. Morton Civic Center
2100 Ridge Avenue
Evanston, IL
MINUTES
ROLL CALL – PRESENT: Alderman Braithwaite Alderman Grover
Alderman Wynne Alderman Rainey
Alderman Wilson Alderman Burrus
Alderman Holmes Alderman Fiske
Alderman Tendam
A Quorum was present
PRESIDING: Mayor Elizabeth B. Tisdahl
The Regular Meeting of the City Council was called to order by Mayor Tisdahl, Tuesday,
September 18, 2012 at 7:08 pm in the Council Chamber.
Mayor Public Announcements – None
City Manager Announcements - City Manager Wally Bobkiewicz called on Fire Chief
Klaiber who announced a fire explorer program starting in the fall. This program is open
to all boys and girls between 14 and 20 years of age who may want to become
firefighters. There will be an Open House to introduce the program on Tuesday,
September 25, 7:00 pm @ headquarters, 909 Lake St.
City Clerk Announcements – None
Citizen Comment
Junad Rizki – stated his opinion that the City misrepresented taxes and pensions during
the previous year’s budget season.
Mike Vasilko – he asked Council to not raise property taxes or fees in 2013 and 28 of 424
10/4/2012 5:50 PM
recommended they should try to include a way to decrease taxes.
Jim Young – requested Council maintain police and fire pension funding to at least last
year’s level but under no circumstances lower funding.
Jason Bressler – as owner of Revolution Spin Studio, he was in attendance to address
remarks and concerns made by several Evanston citizens at the last City Council
meeting regarding his business. He asked for help in allowing him to conduct his
business in a safe and respectful manner.
SPECIAL ORDERS OF BUSINESS
(SP1) 2012 Summer Youth Program Presentation
Parks Recreation and Community Services Department and Evanston Public
Library will give a presentation on the 2012 Summer Youth Program.
For Discussion
Doug Gaynor, Director Parks, Recreation & Community Services reported that
staff of the recreation division, the youth and young adult section and the library
would be updating Council on the various programs conducted during the
summer for children and young adults ages 15 – 26. He also thanked staff for
doing an outstanding job with the programs.
(SP2) Approval of 2012 Agreement with Youth Job Center of Evanston Inc. for
Building Career Pathways to Sustainable Employment Pilot Initiative
Staff recommends that City Council authorize the City Manager to execute an
agreement with the Youth Job Center of Evanston Inc. (YJC) (1114 Church
Street, Evanston, IL) to provide fifteen disconnected and unemployed young
adults who are low to moderate income Evanston residents (ages 18-26) with a
career pathway plan that includes supportive services, career counseling,
educational support and transportation assistance over 24 months leading to
educational/work trade certification/employment in an amount not to exceed
$80,000 for FY 2012.
For Action
Alderman Burrus called on Sacella Smith, Executive Director of the Youth Job
Center to explain the Employment Pilot Initiative. After a question and answer
period, motion was made and seconded to approve the 2012 Agreement.
In a voice vote, motion passes 9 -0.
(SP3) Approval of January 1, 2012 Police and Firefighter Pension Actuarial
Report
Staff recommends that City Council review and approve the January 1, 2012
Actuarial Valuation for usage in the 2012 Tax Levy for Police and Firefighter
funding purposes. The recommended Annual Actuarial Required Contribution
(ARC) as determined by this study is $6,126,383 for the Firefighters’ Pension
Fund and $8,109,454 for the Police Pension Fund. This agenda item was held
over from the September 10, 2012 City Council meeting.
29 of 424
10/4/2012 5:50 PM
For Action
Alderman Wilson moved to fund the pension the same as last year. It was
seconded. Alderman Rainey asked that the actuary answer questions so Mr.
Arthur Tepfer explained how the evaluation was performed according to sound
actuarial principals. He explained that he performed the calculations to enable
us to pay the pensions in accordance to the statute.
Alderman Holmes moved for a substitute motion to add $200,000 above the
recommended amount. Motion was seconded. Motion failed 3-6.
Motion to add $700,000 above the recommended amount failed on vote 4 – 5.
Alderman Rainey moved to accept the actuary’s recommendation. Motion failed
on vote 4-5.
(SP4) 2013 City Council Goal Setting Session
Staff recommends City Council consider changes, additions or deletions to the
list of City Council goals.
For Action
City Manager Bobkiewicz began by praising staff for an overall outstanding job.
He then gave a brief overview on the list of goals and asked Council to consider
leaving all items on the list. He did, however, ask them to consider removing
Affordable Housing and Efficiency and Effectiveness of Services from the list and
proposed adding three (3) new goals: senior programs, at risk individuals a nd
families and services to the Latino population.
Alderman Rainey suggested that there be a focus group or town hall regarding the
311 Center. After a few questions and comments, Council agreed to the deletions
and additions.
(SP5) 2013 Economic Development Goal Setting Session
Staff recommends that the City Council discuss specifics of implementation of
the City Council’s economic development goal for 2013.
For Action
City Manager Bobkiewicz reminded Council that one of their concerns was what
resources would we apply to move these goals forward. With a manager about to
leave her position at the end of the month, we will not be filling it with another
manager but will instead propose with the budget to convert an intern position into
a fellow. He and Mr. Griffin will continue to supervise the Division.
Mr. Bobkiewicz asked Council how they would like to go as far as making loans,
making grants, using TIF Districts, etc. After aldermen expressed their views, Mr.
Bobkiewicz said they would come up with another strategy and have additional
discussions.
Being no further business, motion was made to convene to Executive Session at
10:30 pm.
Respectfully submitted,
Elaine Autwell, Deputy City Clerk
30 of 424
October 1 2012
1
CITY OF EVANSTON, ILLINOIS
SPECIAL CITY COUNCIL MEETING
Monday, October 1, 2012
6 p.m.
Council Chambers
Lorraine H. Morton Civic Center
2100 Ridge Avenue
Evanston, IL
Roll Call: Alderman Wilson Alderman Rainey
Alderman Holmes Alderman Burrus
Alderman Tendam Alderman Braithwaite
Alderman Grover Alderman Wynne
Absent: Alderman Fiske
Presiding: Mayor Elizabeth B. Tisdahl
Mayor Tisdahl called the Special Meeting of the City Council to order at 6:07 pm. She
then read a statement prepared concerning the Citizen Comments. Alderman Fiske
arrived after the calling of the Roll (6:09 pm).
Citizen Comment:
Junad Riske, 2734 Sherman stated his concerns for the item SP2. He believes this is
just another reaction to a problem that was not well thought out, and there is no real
benefit for this action.
Padma Rao, 2246 Sherman Avenue spoke on items SP2, SP3, Civil Rights violations,
and the Kendall trees and proposed alleyway.
BK Rao, 2246 Sherman Avenue spoke on Civil Rights abuse by the Council and Kendall
trees and the safety of children in the Kendall area.
Special Orders of Business
(SP1)Ordinance 105-O-12, Increasing the number of Class T Liquor Licenses
Permitting Issuance to Smylie Bros. Restaurant and Brewery, 1615 Oak Ave.
31 of 424
October 1 2012
2
Staff recommends adoption of Ordinance 105-O-12. This ordinance was introduced at
the September 24, 2012, City Council meeting.
For Action
Alderman Wilson motioned for adoption and it was seconded by Alderman Grover. The
Roll Call vote was taken with a 9-0 vote for adoption. The motion passed.
(SP2)Options to Encourage Police Officers and Firefighters to live in Evanston
Alderman Holmes referenced.
For Discussion
It was stated the item was presented years earlier and it as not a new item. Mr. Godwin
Chen presented his requested research report on other municipalities who have dealt
with this type of concern. He stated there were small variations in each municipality, but
they had to be full-time with a few other stipulations.
The Aldermen agreed it was a good thing to have this discussion to encourage those who
were employees of the City and the school districts to live in the community. Some of the
ways to encourage were:
1) Would be to offer incentives to get the employees to live in Evanston.
2) Take a survey of all concerned.
3) Make sure to make the same offers to all City employees.
(SP3)Status of Police Complaint Investigations Given Expedited Greenwell
Investigation
Update from Chief Eddington.
For Discussion
Chief Eddington stated that all other investigations have been placed on hold until the
Greenwell investigation is completed. This will involve a consumption of time and it will
cause some delay in its completion.
Motion to adjourn was made by Alderman Grover & seconded by Alderman Tendam. The
Special City Council Meeting ended at 6:45pm.
Submitted by:
Hon. Rodney Greene, CMC
City Clerk
32 of 424
Page 1 of 3
Rev. 10/4/2012 4:53:11 PM
ADMINISTRATION & PUBLIC WORKS COMMITTEE
Monday, October 8, 2012
5:45 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN GROVER, CHAIR
II. APPROVAL OF MINUTES OF REGULAR MEETING OF September 24, 2012
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 09/23/12 $3,077,710.58
(A2) City of Evanston Bills FY2012 10/09/12 $6,121,870.42
City Credit Card payments through August 31, 2012 $ 133,583.23
(A3.1) Approval of Tire Purchases from Wentworth Tire Service
Staff recommends approval of tire purchases for the last three (3) months of
Fiscal Year 2012 in the amount of $13,000 and for twelve (12) months in the
amount of $50,000 in Fiscal Year 2013 from Wentworth Tire Service (300 North
York Road, Bensenville, IL) using the State Bid Award #4017031 for which
Wentworth Tire Service is an authorized distributor. Funding is provided from the
Fleet Services Budget for Tires and Tubes (7710.65065) for Fiscal Year’s 2012
and 2013.
For Action
(A3.2) Approval of Tire Repair Contract with Wentworth Tire Service (Bid 12-164)
Staff recommends that City Council authorize the City Manager to execute a one
(1) year contract with three (3) one year renewals for tire repair and recap
services in the amount of $25,008 for year one (1) to Wentworth Tire Service
(300 North York Road, Bensenville, IL). Funding is provided by the FY 2012 Fleet
Services budget for Tires and Tubes, 7710.65065, with a budgeted amount of
$32,500 for these services.
For Action
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Rev. 10/4/2012 4:53:11 PM
(A3.3) Approval of Contract with L. Marshall, Inc. for Water Utility Roof
Replacement (Bid 12-160)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2012 Evanston Water Utility Roof Replacement with L. Marshall,
Inc. (2100 Lehigh Avenue, Glenview, IL) in the amount of $133,000. Funding is
provided by the Water Fund Capital Improvement Plan (CIP) Account
733108.65515 with a budget of $150,000 allocated for roof replacements.
For Action
(A3.4) Approval of Engineering Services Agreement for Feasibility Study of
Alternative Stormwater Management Techniques with Hey and Associates,
Inc. (RFP 12-169)
Staff recommends City Council authorize the City Manager to execute an
agreement for engineering services for the feasibility study of alternative
stormwater management techniques with Hey and Associates, Inc. (8755 W.
Higgins Drive, Suite 835, Chicago, IL) in the not-to-exceed amount of
$24,946.24. Funding is provided by the Sewer Fund, Other Operations Account
7410.62180 which has a FY 2012 budget allocation of $25,000.
For Action
(A3.5) Approval of Tree Planting Purchase from Suburban Tree Consortium for
Fall Planting
Staff recommends City Council approval of the purchase of 155 trees and
planting services for 50 trees from Suburban Tree Consortium (STC) in the
amount of $38,864. Funding is provided by the General Fund Parks/Forestry
Division Account 3525.65005 with a total annual budget of $80,000.
For Action
(A3.6) Approval of Centennial Park Lagoon Professional Design Services Contract
with Kettelkamp & Kettelkamp (RFP 12-165)
Staff recommends that City Council authorize the City Manager to execute a
contract for the Centennial Park Lagoon Professional Design Services Project to
Kettelkamp & Kettelkamp (1315 Sherman Place, Evanston, IL) at a total cost of
$90,735. Funding is provided by the Capital Improvement Plan (#415414).
For Action
(A4) Approval of Change Order for Lighting Power Centers
Staff recommends that City Council authorize the City Manager to execute
Change Order #2 to the contract for the Church Street Improvement Project (Bid
12-136) to Landmark Contractors, Inc. (11916 W. Main Street, Huntley, IL) in the
amount of $31,590. This Change Order will expand the scope of the contract to
include the replacement of Street Light Power Centers throughout the City.
Funding is provided by the Capital Improvement Plan (#415868).
For Action
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(A5) Approval to Accept and Place on File the Single Audit for FY2011
Staff recommends City Council review and place on file the attached Single Audit
report for the fiscal year ending December 31, 2011.
For Action
(A6) Post Issuance Compliance Procedures for Tax Exempt Bonds
Staff recommends that the attached document describing post issue compliance
procedures for bonds be adopted and placed on file. These procedures will be
applicable to any bonds issued on or after January 1, 2012.
For Action
(A7) Resolution 69-R-12 Authorizing the City Manager to Execute a Transition of
Services Agreement with Erie Family Health Center, Inc. Regarding the
Evanston Children’s Dental Clinic
Staff recommends approval of Resolution 69-R-12 Authorizing the City Manager
to Execute a Transition of Services Agreement with Erie Family Health Center,
Inc. regarding the Children’s Dental Clinic.
For Action
(A8) Ordinance 109-O-12, Amending Title 3, Chapter 4, Section 6 of the City Code
to Create a Liquor License Classification for Craft Breweries
Ordinance 109-O-12 amends Title 3, Chapter 4, Section 6 of the Evanston City
Code of 2012, as amended (“Code”), to create a liquor license classification
applicable to craft beer breweries. If adopted, Class P-1 liquor licensees will be
permitted to offer for retail sale their craft beer for consumption onsite or offsite.
For Introduction
(A9) Ordinance 112-O-12, Increasing the Number Class C Licenses for Signature
Food Solutions d/b/a Chicago’s Home of Chicken & Waffles, III
Staff recommends adoption of Ordinance 112-O-12, which amends Subsection
3-4-6-(C) of the Evanston City Code of 2012 (“City Code”), as amended, to
increase the number of Class C liquor licenses from 28 to 29 to permit issuance
of a liquor license to Signature Food Solutions, Inc., d/b/a Chicago’s Home of
Chicken and Waffles III, 2424 West Dempster Street . Suspension of the Rules
is requested for Introduction and Action on October 8, 2012.
For Introduction and Action
IV. ITEMS FOR DISCUSSION
(APW1)Northwestern University Student Presentation – Collaborative Composting
Project
For Discussion
V. COMMUNICATIONS
VI. ADJOURNMENT
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Administration and Public Works
.
MEETING MINUTES
Administration & Public Works
Monday, September 24, 2012
5:45P.M.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
Members Present: Ald. Burrus, Ald. Grover, Ald. Holmes, Ald. Rainey
Members Absent: Ald. Braithwaite
Staff Present: Wally Bobkiewicz, Godwin Chen, Dolores Cortez, Hitesh Desai,
Robert Dorneker, Grant Farrar, Doug Gaynor, Louis Gergits,
Stephen Griffin, Deputy Chief Jamraz, Lonnie Jeschke, Chief
Klaiber, Kevin Lookis, Martin Lyons, Joe McRae, Dave Stoneback,
Rickey Voss
Others Present: Gladys N. Bryer - Resident
Presiding Member: Alderman Grover
______________________________________________________________________
I. DECLARATION OF A QUORUM: ALDERMAN GROVER, CHAIR
With a quorum present, Chair Grover called the meeting to order at 5:48 p.m.
II. APPROVAL OF MINUTES OF REGULAR MEETING OF September 10, 2012
A voice vote was taken and the minutes of September 10, 2012 were
unanimously approved.
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 09/09/12 $2,538,746.09
A voice vote was taken and the Payroll through 09/09/12 was unanimously
approved.
(A2) City of Evanston Bills FY2012 09/25/12 $3,823,091.11
Ald. Rainey noted that she had asked that such items, as seized funds, on the
Bills List, give the information of where the incident took place. Deputy Chief
Jamraz said that he only had the case numbers with him. He would get that
information to her. M. Lyons (Assistant City Manager/Treasurer) asked if it could
be supplied this evening and the Deputy Chief said he would email it tonight.
A voice vote was taken and the Bills through 09/25/12 were unanimously
approved.
(A3.1) Approval of Agreement with CTL Group for Inspection of 1934 Reservoir
and 1948 Settling Basins at the Water Treatment Plant (RFP 12-158)
Staff recommends that City Council authorize the City Manager to execute
an agreement for professional services for inspection of the 1934 Reservoir
and 1948 Settling Basins at the Evanston Water Treatment Facility (RFP 12-
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Administration and Public Works
158) to CTL Group (5400 Old Orchard Road, Skokie, IL) in the not-to-exceed
amount of $89,000. Funding is provided by the Water Fund General Support
Account 7100.62180, which has a FY 2012 budget allocation of $75,000,
with additional funding of $14,000 from the Water Fund CIP Account
733097.65515 due to deferral of other projects.
A voice vote was taken and A3.1 was unanimously approved.
(A3.2) Approval Engineering Services Agreement with Baxter & Woodman, Inc. for
Water Treatment Plant Master Flow Meter and Chemical Feed
Improvements (RFP 12-151)
Staff recommends City Council authorize the City Manager to execute an
agreement for engineering services for the water treatment plant master
flow meter and chemical feed improvements project (RFP 12-151) with
Baxter & Woodman, Inc. (39 S. LaSalle Street, Suite 816, Chicago, IL) in the
not-to-exceed amount of $95,900. Funding is provided by the Water Fund,
Capital Improvement Account 733074.62140 which has a FY 2012 budget
allocation of $50,000 and a proposed FY 2013 allocation of $50,000 for
engineering services.
A voice vote was taken and A3.2 was unanimously approved.
(A4) Resolution 67-R-12 Authorizing the City Manager to Sign Notifications of
Grant Awards to Fund a Senior Meal Congregate Program
Staff recommends City Council approval of Resolution 67-R-12 authorizing
the City Manager to sign notification of grant awards to help fund and
operate a congregate senior meal program at the Levy Senior Center and
Fleetwood-Jourdain Community Center.
A voice vote was taken and A4 was unanimously approved.
(A4.1) Approval of Contract Renewal with Catholic Charities Lunch-n-More for
Senior Meal Food Programs
Staff recommends City Council authorize the City Manager to renew the
contract with Catholic Charities Lunch-n-More (6212 S. Sangamon,
Chicago, IL) to provide a senior meal congregate program at the Levy
Senior Center and Fleetwood-Jourdain Community Center from October 1,
2012 through September 30, 2013 in the not-to-exceed amount of $4.27 per
lunch meal. Total meal program contract value is projected at $43,456.
Funding is provided by General Fund Accounts within the Fleetwood-
Jourdain and Levy Center business units.
A voice vote was taken and A4.1 was unanimously approved.
(A5) Resolution 68-R-12 Assignment of a Sublease of Real Property at Green
Bay Road and Central Street by Top of the Tracks, Inc. Coffee Shop to SEG
Café LLC
Recommend the City Council’s approval of Resolution 68 -R-12 authorizing
the City Manager to sign the assignment of the sublease agreement by Top
of the Tracks to SEG Café LLC.
A voice vote was taken and A5 was unanimously approved.
(A6) Ordinance 99-O-12, Relating to Bicycle Use in Alleys
Staff recommends consideration of Ordinance 99-O-12 which amends
portions of Title 10 Chapter 9, and Section 10-1-3 of the Evanston City Code
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of 2012 (“City Code”), as amended, relating to bicycles and the use of
bicycles within the City.
Gladys N. Bryer – Resident – 550 Sheridan Square, member of the Citizens
Greener Evanston, (CGE), addressed the group’s project to encourage more bike
riding in Evanston. One item on there agenda is to designate certain north-south
alleys as bike alleys to reduce car usage and thusly greenhouse gases.
Increasing bike usage on streets may result in more accidents. The CGE is
looking to designate certain north/south alleys to alleviate any increase in street
traffic. They could become safe routes. Chair Grover thanked her for her
comments. Ald. Burrus asked to hear from staff. Grant Farrar (Corporation
Counsel/City Attorney) addressed the proposed ordinance. G. Farrar said staff
submitted this ordinance as a prudent way to reduce liability for the City based on
a prudent risk management approach. The issue of alley use in the Illinois Tort
Immunity Act which speaks to immunities and liabilities under State law affects us.
In respect to alleys, no municipality can be held libel due to pedestrians or
bicyclists using an alley for certain uses. We are trying to clarify that bicyclists can
use alleys, they are permitted users but under the law they are not intended or
permitted users. There are 70 miles of alleys in Evanston. If we make one a
preferred route the City will have to maintain it. Ald. Rainey asked if this was a
housekeeping issue. G. Farrar stated that it is more than housekeeping. Ald.
Rainey asked if it restricts an alley and G. Farrar replied the ordinance states
residents can use alleys but the City will not designate them as an alternate route.
Ald. Rainey wondered about bikes on sidewalks. She thought the City needed
better signs, more education. G. Farrar said he would look in to it. Ald. Holmes
conveyed that as beautiful as Church Street is beginning to look, residents still ride
on the sidewalks. The other day she and Ald. Braithwaite saw a biker going down
the middle of the street. What she wondered can we due to get the idea across.
Ald. Rainey said that it is a learning process. Ald. Grover thought this ordinance
was a good effort at risk management but it will not undermine organizations trying
to increase bike usage.
A voice vote was taken and A6 was unanimously approved.
(A7) Ordinance 100-O-12, Decreasing the number of Class C Liquor Licenses
Due to Closure of Hota Restaurant , 2545 Prairie Avenue
Staff recommends adoption of Ordinance 100-O-12, which amends
Subsection 3-5-6-(C) of the Evanston City Code of 1979 (“City Code”), as
amended, to decrease the number of Class C liquor licenses from 29 to 28
due to the closure of Hota Restaurant, 2545 Prairie Aven ue.
A voice vote was taken and A7 was unanimously approved.
(A8) Ordinance 101-O-12, Increasing the number of Class N Liquor Licenses for
Issuance to Whole Foods, 1111 Chicago Ave.
Staff recommends adoption of Ordinance 101-O-12 which amends
Subsection 3-5-6-(N) of the Evanston City Code of 1979 (“City Code”), as
amended, to increase the number of Class N liquor licenses from six to
seven to permit issuance to Whole Foods Market, 1111 Chicago Avenue .
A voice vote was taken and A8 was unanimously approved.
(A9) Ordinance 102-O-12, Decreasing the Number of Class O Liquor Licenses for
Class N Issuance to Whole Foods, 1111 Chicago Ave.
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Staff recommends adoption of Ordinance 102-O-12 which amends
Subsection 3-5-6-(O) of the Evanston City Code of 1979 (“City Code”), as
amended, to decrease the number of Class O liquor licenses from three to
two.
A voice vote was taken and A9 was unanimously approved.
(A10) Ordinance 103-O-12, Increasing the Number of Class O Liquor Licenses for
Issuance to Trader Joe’s , 1211 Chicago Avenue
Staff recommends adoption of Ordinance 103-O-12 which amends
Subsection 3-5-6-(O) of the Evanston City Code of 1979 (“City Code”), as
amended, to increase the number of Class O liquor licenses from two to
three, permitting issuance to Trader Joe’s East, Inc., d/b/a, Trader Joe’s,
1211 Chicago Avenue.
A voice vote was taken and A10 was unanimously approved.
(A11) Ordinance 104-O-12, Creating O-1 Liquor License Classification and
Permitting Issuance to Jayharipath, Inc., d/b/a 7-Eleven (817 Emerson)
Staff recommends adoption of Ordinance 104-O-12 which amends Title 3
Chapter 5 Section 6 of the Evanston City Code of 1979 (“City Code”), as
amended, to create the O-1 liquor license classification. Adoption of the
ordinance will create a liquor license class applicable to grocery stores and
combination stores with less than 12,000 square feet of production,
preparation, and display area.
Ald. Rainey said she thought this is a case where an ordinance should be divided.
This is often a city-wide issue where we could be in a position of receiving
applications from every gas station that has a convenience store and every
convenience store in town, it makes me think we are treading into very scary
territory. Chair Grover asked if she wanted this item returned to committee and
divided into two separate items. Ald. Rainey said correct and there should be a
city-wide public hearing notice to discuss this item. G. Farrar stated that in relation
to Ald. Rainey’s request, he will have the ordinance bifurcated into two separate
ordinances for the October 22 meeting. Chair Grover stated that this ordinance
being rewritten would take some more time. There will be two items, one to create
the 0-1 liquor license classification and two, another to consider issuance to 817
Emerson.
This item is to be held in committee until the October 22, 2012 meeting.
(A12) Ordinance 105-O-12, Increasing the Number of Class T Liquor Licenses
Permitting Issuance to Smylie Bros. Restaurant and Brewery, 1615 Oak Ave.
Staff recommends adoption of Ordinance 105-O-12 which amends
Subsection 3-5-6-(T) of the Evanston City Code of 1979 (“City Code”), as
amended, to increase the number of Class T liquor licenses from zero to one
to permit issuance to Smylie Bros. Restaurant and Brewery, 1615 Oak Ave.
Ald. Rainey asked when this license was created. G. Farrar replied that it was
created in 2001 – 2002 but has not been used since then.
A voice vote was taken and A12 was unanimously approved.
IV. ITEMS FOR DISCUSSION
(APW1)Proposed Ordinance 76-O-12 Amending the Evanston City Code Title 4,
Chapter 6, Relating to the Plumbing Code
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Administration and Public Works
Staff recommends Committee consider of Ordinance 76-O-12 amending the
Evanston City Code, Title 4, Chapter 6 – Plumbing Code, Section 3,
paragraph (S) relating to Subsoil Drain Pipe and provide direction.
David Stoneback (Director of Utilities) presented a power point for “Proposed
Modifications Regarding New Sump Pump Discharges.” He stated that any new
sump pump discharge shall be made to the storm sewer system (where
available) or onto the premise without causing retention of stagnant water
thereon. He continued saying there are four key benefits to the City. 1) Help
prevent sewage backups during rain events. Relief sewer improvements and
restrictors successfully reduced basement backups resulting from surface runoff.
2) Make code consistent with current policy and other sections of the code.
Footing drains shall be connected to the sump pump and discharge shall be
made to the storm or combination sewers and not to sanitary sewers. 3) Minimize
the environmental impacts of sump pump discharges. It is more environmentally
responsible to discharge to the ground surface and allow at least a portion of the
flow to infiltrate into the soil before it reaches street inlets. 4) Defines
requirements to obtain permission to connect to the sewer system. The
ordinance provides clearly defined requirements to obtain permission to connect
to the sewer system. Ald. Rainey asked for those of us who have sump pumps,
where does it go. D. Stoneback answered that it goes into the sewer service
unless it is splashing into the yard. Ald. Holmes reiterated that this is only for
new pumps being installed. D. Stoneback said yes. Ald. Holmes asked if hers
goes out and she replaces it, would it be considered as new. D. Stoneback
replied the answer is no. This ordinance is for those building a home. Ald.
Holmes noted that she could just imagine her phone ringing. Questions such as
what does this have to do with all the fees we have paid for years, where are the
new sewers, and with a splash into the yards, is that healthy. D. Stoneback said
that only a modification to an existing house that puts in a new sump pump is
involved. The rate is high. But now, rain water does not go into basements.
Larger pipes contain the storm water. Ald. Rainey said it applies to new family
homes, can’t we figure out if a renovation includes a new pump. D. Stoneback
said it only applies if a pump is installed where there was not one before. We are
addressing storm water retention in large size developments. M. Lyons noted
that falling water goes in to sump pumps, not sewage. D. Stoneback said only
clean water is getting pumped out. A sump pump only pumps ground water, It
does not get dishwasher water, etc. from a home. Ald. Rainey says that hers
seems to run when it is not raining, D. Stoneback replied that this city is built on
a swamp, there will always be ground water even between rains. Chair Grover
commented that Mr. Stoneback only wants to amend a policy that has been in
place for ten years. She then thanked Mr. Stoneback for the presentation,
V. COMMUNICATIONS
VI. ADJOURNMENT
Ald. Burrus moved and Ald. Holmes seconded that the meeting be adjourned.
Chair Grover adjourned the meeting at 6.47 p.m.
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Administration and Public Works
Respectfully Submitted,
Phillip Baugher
Administrative Assistant, Administrative Services
41 of 424
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Richard Perry, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: October 4, 2012
Recommended Action: Staff recommends approval of the City of Evanston Payroll and
Bills List.
Summary:
Payroll – September 10, 2012 through September 23, 2012 $3,077,710.58
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – October 9, 2012 $6,121,870.42
General Fund Amount – Bills list $297,902.42
General Fund Amount – Supplemental list $ 15,714.00
General Fund Total: $313,616.42
Credit Card Activity – Period End August 31, 2012 $ 133,583.23
Attachments: Bills Lists, August Credit Card Transactions
For City Council meeting of October 8, 2012 Item A1/A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
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CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/09/12PERIOD ENDING
00100 GENERAL ACCOUNT
100 GENERAL FUND
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
100.22725 VERIZON WIRELESS (25505)WIRELESS SERVICE 586.60
100.22771 HILTON GARDEN INN *EPFF CHIEFS' LUNCHEON DEPOSIT 300.00
100.22730 BANK OF AMERICA COMMERCIAL CAR *PURCHASING CARD-AUGUST 2012 133,583.23
100.21680 RTA/CTA TRANSIT BENEFIT *TRANSIT BENEFIT CARDS 856.50
100.21640 METLIFE SMALL BUSINESS CENTER MONTHLY INVOICE 16,597.50
100.21639 EYE MED VISION CARE MONTHLY INVOICE 2,862.17
100.22771 EVANSTON CHAMBER OF COMMERCE POLICE/FIRE MEMBERSHIP FEES 250.00
155,036.00
1300 CITY COUNCIL
1300.62285 AARYNN/ALLYSSA TRUCKING COUNCIL COURIER SERVICE 139.97
139.97
1400 CITY CLERK
1400.62315 FEDERAL EXPRESS CORP.SHIPPING 20.63
1400.62457 MUNICIPAL CODE CORPORATION 12 REPUBLICATION COPIES 3,450.00
3,470.63
1505 CITY MANAGER
1505.64540 AT & T MOBILITY *CITY MANAGER'S WIRELESS SERV.152.26
1505.65010 MESSENGER, JANET G. / PURPLE L BOOKS, PUBLICATIONS-CALENDAR 500.00
652.26
1510 PUBLIC INFORMATION
1510.62205 QUARTET COPIES BUDGET MATERIALS 477.50
1510.62205 DESIGN EVANSTON C/O HOFMAIER, GATEWAY SIGNAGE RECOMMENDATION 500.00
1510.62665 EVANSTON COMMUNITY MEDIA CENTE ECTV GRANT 24,999.99
1510.62205 EVANSTON ROUND TABLE LLC BUDGET AD 595.00
26,572.49
1705 LEGAL ADMINISTRATION
1705.62345 CLERK OF THE CIRCUIT COURT APPEARANCE FEE-2419 PAYNE 146.00
1705.65095 OFFICE DEPOT OFFICE SUPPLIES 82.74
1705.65095 OFFICE DEPOT OFFICE SUPPLIES 7.91
1705.65095 OFFICE DEPOT OFFICE SUPPLIES 137.78
1705.65095 OFFICE DEPOT OFFICE SUPPLIES 73.48
1705.62509 EX, MITCHELL C.HEARING OFFICER 1,680.00
1705.62509 DACRA COMPUTER SERVICE ACCESS DATABASE 187.50
1705.62130 MUNICIPAL CODE CORPORATION 12 REPUBLICATION COPIES 10,130.38
1705.62130 MUNICIPAL CODE CORPORATION IMAGES, GRAPHS & TABULAR 2,660.00
1705.62509 BRUNNER, SUSAN D HEARING OFFICER 3,220.00
1705.62509 HANSEN, ANJANA HEARING OFFICER 750.00
1705.61010 ROBERT HALF INTERNATIONAL STAFF-LEGAL 426.00
1705.61010 ROBERT HALF INTERNATIONAL STAFF-LEGAL 667.40
1705.62509 GREENSPAN, JEFFREY D HEARING OFFICER 1,500.00
1705.65095 OFFICE DEPOT OFFICE SUPPLIES 20.64
1705.65010 WEST GROUP PAYMENT CTR INFORMATION CHARGES 738.54
22,428.37
1905 ADM.SERVICES- GENERAL SUPPORT
1905.65095 OFFICE DEPOT OFFICE SUPPLIES ADMIN GEN SUPP 1.02
*Advanced Payment
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BILLS LIST
10/09/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,200.00
1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,200.00
1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,200.00
1905.65095 OFFICE DEPOT OFFICE SUPPLIES ADMIN GEN SUPP 33.96
3,634.98
1910 FINANCE DIVISION - REVENUE
1910.65095 OFFICE DEPOT OFFICE SUPPLIES REVENUE 20.69
1910.65095 OFFICE DEPOT OFFICE SUPPLIES REVENUE 90.73
1910.65095 OFFICE DEPOT OFFICE SUPPLIES REVENUE 11.27
1910.65095 OFFICE DEPOT OFFICE SUPPLIES REVENUE 19.98
1910.65095 OFFICE DEPOT OFFICE SUPPLIES REVENUE 35.58
1910.65095 OFFICE DEPOT OFFICE SUPPLIES REVENUE 57.06
1910.62431 GARDA CL GREAT LAKES, INC.MONTHLY INVOICE-LIBRARY JULY 50.80
1910.62431 GARDA CL GREAT LAKES, INC.MONTHLY INVOICE-LIBRARY JUNE 61.30
1910.65095 THIRD MILLENNIUM ASSOC MAINTENANCE FEE 995.00
1910.52505 STAFF, ANN REFUND-OVERPYMNT PARKING TKT 30.00
1910.62431 GARDA CL GREAT LAKES, INC.MAY 2012 CHARGE-LIBRARY 40.64
1910.64541 AZAVAR TECHNOLOGIES ELECTRICAL AUDIT 991.03
1910.62205 EVANSTON ROUND TABLE LLC ADVERTISING CHARGE 86.00
1910.52010 PEPPERS, ALICE REFUND STICKER 10.00
1910.51620 COOK COUNTY RECORDER OF DEEDS RECORDING FEE 15.00
2,515.08
1925 FINANCE DIVISION - PURCHASING
1925.62315 FEDERAL EXPRESS CORP.SHIPPING 75.09
75.09
1929 HUMAN RESOURCE DIVISION
1929.62270 HEALTH ENDEAVORS, S.C.PRE EMPLOYMENT TESTING-FIRE 730.00
1929.62512 MICHEL, JAMES RECRUITMENT-REIMBURSE TRAVEL 1,128.40
1929.62512 PIROOZ, HOMAYOON REIMBURSE-RECRUITMENT TRAVEL 431.28
1929.62270 HEALTH ENDEAVORS, S.C.EMPLOYMENT-TESTING 790.00
1929.62270 NORTH SHORE UNIVERSITY HEALTH QUARTERLY INVOICE 15,172.00
18,251.68
1932 INFORMATION TECHNOLOGY DIVI.
1932.62250 SMS SYSTEMS MAINTENANCE SERVIC HARDWARE MAINT. SERVICE 809.90
1932.62341 OFFICE CONCEPTS SUPPLY & INSTALL FURNITURE 3,933.56
1932.64505 COMCAST CABLE COMMUNICATION SERVICES 4,139.96
1932.62340 ORACLE AMERICA, INC. ORACLE DATABASE SUPPORT 1,422.17
1932.62340 ORACLE AMERICA, INC.ANNUAL CONTRACT RENEWALS 121.67
1932.65095 OFFICE DEPOT OFFICE SUPPLIES IT 117.92
1932.65095 OFFICE DEPOT OFFICE SUPPLIES IT 50.70
1932.65095 LASER SERVICE, INC SCANNER REPAIR 1,190.00
1932.65095 LASER SERVICE, INC COLOR ROLLER REPLACEMENT 687.00
1932.65095 CHICAGO OFFICE TECHNOLOGY GROU STAPLE REFILLS 163.00
1932.65095 CHICAGO OFFICE TECHNOLOGY GROU STAPLE REFILLS 108.00
1932.62175 IRON MOUNTAIN OSDP SERVICE AGREEMENT 650.11
1932.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 1,513.05
1932.65095 OFFICE DEPOT OFFICE SUPPLIES IT 322.62
1932.65095 OUTSOURCE TECHNOLOGIES, LLC MONTHLY CHARGES 1,413.60
*Advanced Payment
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BILLS LIST
10/09/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1932.65095 OUTSOURCE TECHNOLOGIES, LLC TONER CARTRIDGES 1,420.45
1932.65095 OUTSOURCE TECHNOLOGIES, LLC TONER CARTRIDGES 1,229.30
19,293.01
1940 MISC. EXPENDITURES / BENEFITS
1940.61510 EAP CONSULTANTS, INC.MONTHLY INVOICE 1,013.82
1,013.82
1941 PARKING ENFORCEMENT & TICKETS
1941.52505 BERKOWITZ, MELVIN REFUND-PARKING TICKET 45.00
1941.52505 LUBET, NATAN REFUND-TICKET LATE FEE 30.00
75.00
2101 COMMUNITY DEVELOPMENT ADMIN
2101.62295 GRIFFIN, STEPHEN K.IL APA CHAPTER CONF. 279.89
2101.62605 INTERFAITH HOUSING CENTER OF N LANDLORD SERVICES 5,000.00
5,279.89
2105 PLANNING & ZONING
2105.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 BU 2105 6.34
6.34
2115 HOUSING CODE COMPLIANCE
2115.62190 CLEAN CITY INNOVATIONS, LLC GRAFFITI REMOVAL 425.00
2115.62190 CLEAN CITY INNOVATIONS, LLC GRAFFITI REMOVAL 355.00
2115.65085 IMAGING OFFICE SYSTEMS INC LABOR - CLEAR OPTICS 106.25
2115.65085 IMAGING OFFICE SYSTEMS INC RESET PAPER TRAY 322.50
2115.65085 IMAGING OFFICE SYSTEMS INC PICKUP ROLLER TRAY 212.50
2115.62190 GARRISON, LARRY DEBRIS REMOVALS 305.00
2115.65095 TEUTEBERG INC NOTICE OF VIOLATION ENVELOPES 998.81
2115.62190 TECHNOLOGY AGAINST GRAFFITI GRAFFITI REMOVALS 187.00
2,912.06
2126 BUILDING INSPECTION SERVICES
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 375.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 400.00
2126.62360 HALLEN, WALTER S ARCHITECT LICENSE RENEWAL 61.50
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 425.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 125.00
2126.62464 HAAS, VALEREE *BUILDING INSPECTION SERVICES 430.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 2,528.00
4,424.50
2128 EMERGENCY SOLUTIONS GRANT
2128.67111 EVANSTON NORTHSHORE YWCA ESG GRANT-DECEMBER 9,067.22
9,067.22
2205 POLICE ADMINISTRATION
2205.62360 NORTHERN ILLINOIS POLICE ALARM LANGUAGE LINE 59.20
2205.68205 NATIONAL AWARD SERVICES INC BRASS ENGRAVED PLAQUE 45.00
2205.64005 COMED MONTHLY CHARGES 109.17
2205.64015 NICOR 0632 MONTHLY CHARGES 154.19
2205.64015 NICOR 0632 MONTHLY CHARGES 32.87
400.43
*Advanced Payment
345 of 424
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/09/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2210 PATROL OPERATIONS
2210.65020 J. G. UNIFORMS, INC BODY ARMOR 810.00
2210.65020 VCG UNIFORM INITIAL UNIFORM PURCHASE 1,342.95
2210.65020 VCG UNIFORM INITIAL UNIFORM PURCHASE 1,224.10
3,377.05
2240 POLICE RECORDS
2240.65095 MSF GRAPHICS, INC.PRINTING C.A.R.E. FORM 324.00
2240.65095 OFFICE DEPOT FY 2012 OFFICE SUPPLIES 423.98
747.98
2250 SERVICE DESK
2250.65040 LAPORT INC JANITORIAL SUPPLIES 1,108.29
1,108.29
2251 311 CENTER
2251.64505 AT & T MOBILITY WIRELESS SERVICE 55.21
55.21
2255 OFFICE-PROFESSIONAL STANDARDS
2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 115.50
2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 77.70
2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 252.00
445.20
2260 OFFICE OF ADMINISTRATION
2260.62295 SERVISS, SEAN MEALS- PEER SUPPORT 60.00
2260.62295 EVANSTON ATHLETIC CLUB FITNESS AUGUST 2012 399.90
2260.62295 LEONTIEV, VYCHESLAV MEALS- WMD TACTICAL 60.00
2260.64565 COMCAST CABLE COMMUNICATION SERVICES 14.72
2260.62295 NORTHWESTERN UNIVERSITY PERSONNEL SUPERVISION TRAINING 1,620.00
2260.62295 RAR COMMUNICATIONS TUITION COMMUNICATIONS CLASS 135.00
2,289.62
2270 TRAFFIC BUREAU
2270.65020 J. G. UNIFORMS, INC SUMMER WEIGHT BREECHES 630.50
630.50
2305 FIRE MGT & SUPPORT
2305.65020 AIR ONE EQUIPMENT HELMETS 453.00
2305.65020 AIR ONE EQUIPMENT HELMET PARTS 550.00
2305.65070 FROGGMAN INDUSTRIES DBA FROGGM EQUIPMENT REPAIR 128.00
2305.62295 METROPOLITAN FIRE CHIEFS ADMINISTRATIVE TRAINING 180.00
2305.64015 NICOR 0632 MONTHLY CHARGES 185.63
2305.64015 NICOR 0632 MONTHLY CHARGES 144.65
2305.64015 NICOR 0632 MONTHLY CHARGES 130.05
2305.64015 NICOR 0632 MONTHLY CHARGES 177.09
2305.64015 NICOR 0632 MONTHLY CHARGES 143.92
2305.64015 NICOR 0632 MONTHLY CHARGES 154.18
2305.65020 AIR ONE EQUIPMENT TURN OUT SUSPENDERS 250.00
2,496.52
2310 FIRE PREVENTION
2310.53715 SPIRIT HALLOWEEN SUPERSTORES ALARM REGISTRATION REFUND 50.00
2310.62210 GENERATION COPY INC EXPLORER ANNOUNCEMENTS 190.00
*Advanced Payment
446 of 424
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/09/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2310.62210 GENERATION COPY INC POSTERS-EXPLORER PROGR.62.50
302.50
2315 FIRE SUPPRESSION
2315.53675 ANDRES MEDICAL BILLING AMBULANCE CHARGES AUGUST 6,161.53
2315.65625 ARMSTRONG MEDICAL CITIZEN CPR SUPPLIES 118.89
2315.65095 OFFICE DEPOT OFFICE SUPPLIES 28.81
2315.62521 EMSAR CHICAGO/MILWAUKEE STRETCHER MAINTENANCE 1,093.00
2315.65085 LEMOI HARDWARE REPAIR PARTS 66.25
2315.65040 LAPORT INC JANITORIAL SUPPLIES 261.63
2315.65040 LAPORT INC JANITORIAL SUPPLIES 671.56
2315.65085 W S DARLEY & CO RESCUE TOOLS 574.33
2315.65105 SAM'S CLUB DIRECT FOOD 42.26
9,018.26
2425 DENTAL SERVICES
2425.65075 DENTAL CITY DENTAL SUPPLIES 428.84
428.84
2435 FOOD AND ENVIRONMENTAL HEALTH
2435.62514 ILLINOIS STATE POLICE DAY CARE BACKGRND CHECKS 690.00
690.00
2455 COMM.HEALTH PROG.ADMINSTRATION
2455.62490 EVANSTON TOWNSHIP HIGH SCHOOL HEALTH CENTER REIMB.5,800.48
5,800.48
2605 DIRECTOR OF PUBLIC WORKS
2605.62210 PRINTABLE PROMOTIONS RECYCLING FAIR MATERIALS 230.36
2605.62210 QUARTET COPIES COMPOST BROCHURES 907.50
2605.62210 PRINTABLE PROMOTIONS RECYCLING FAIR PRINTABLES 424.52
1,562.38
2610 MUNICIPAL SERVICE CENTER
2610.65040 LAPORT INC JANITORIAL SUPPLIES 148.50
2610.65095 LEMOI HARDWARE PICTURE HANGERS 24.91
2610.65085 LEMOI HARDWARE CORNER BRACE 11.41
2610.65040 LAPORT INC JANITORIAL SUPPLIES 25.06
2610.64005 COMED MONTHLY CHARGES 122.69
2610.64015 NICOR 0632 MONTHLY CHARGES 136.59
2610.62225 TOTAL BUILDING SERVICES JANITORIAL SVCS SERVICE CENTER 1,485.00
2610.62440 OVERHEAD, INC.FY2012 OVERHEAD DOOR MAINT.381.02
2610.64015 NICOR 0632 MONTHLY CHARGES 355.76
2610.65040 LAPORT INC JANITORIAL SUPPLIES 531.04
2610.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 67.52
3,289.50
2640 TRAF. SIG. & ST. LIGHT. MAINT
2640.64007 COMED MONTHLY CHARGES 42.00
2640.64007 COMED MONTHLY CHARGES 5,669.17
2640.64006 COMED MONTHLY CHARGES 198.11
2640.64006 COMED MONTHLY CHARGES 512.91
2640.64008 EXELON ENERGY COMPANY MONTHLY CHARGES 29.27
2640.64006 COMED MONTHLY CHARGES 13,566.29
*Advanced Payment
547 of 424
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/09/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2640.65070 ELCAST LIGHTING STREET LIGHT FIXTURE REPAIR 1,400.00
2640.64007 COMED MONTHLY CHARGES 117.40
2640.64006 COMED MONTHLY CHARGES 245.01
21,780.16
2665 STREETS AND SANITATION ADMINIS
2665.65625 DELL COMPUTER CORP.DELL LAPTOPS FOR PUBLIC WORKS 1,597.74
1,597.74
2670 STREET AND ALLEY MAINTENANCE
2670.65055 HEALY ASPHALT FY2012 HOT MIX ASPHALT 102.96
2670.62509 KAPLAN PAVING, LLC WATER MAIN REPAIR 3,500.00
2670.65055 OZINGA CHICAGO RMC, INC.FY2012 CONCRETE PURCHASE 1,267.00
2670.65055 OZINGA CHICAGO RMC, INC.FY2012 CONCRETE PURCHASE 624.00
2670.65055 OZINGA CHICAGO RMC, INC.FY2012 CONCRETE PURCHASE 930.00
2670.65055 OZINGA CHICAGO RMC, INC.FY2012 CONCRETE PURCHASE 624.00
2670.65055 HEALY ASPHALT FY2012 HOT MIX ASPHALT 169.00
2670.65055 HEALY ASPHALT FY2012 HOT MIX ASPHALT 208.52
2670.65055 HEALY ASPHALT FY2012 HOT MIX ASPHALT 254.28
2670.65055 OZINGA CHICAGO RMC, INC.FY2012 CONCRETE PURCHASE 710.00
2670.65055 OZINGA CHICAGO RMC, INC.FY2012 CONCRETE PURCHASE 500.00
8,889.76
3010 REC. BUS. & FISCAL MGMT
3010.65095 ILLINOIS PAPER COMPANY OFFICE PAPER 69.00
3010.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 65.64
3010.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 18.44
3010.65095 ILLINOIS PAPER COMPANY OFFICE PAPER 72.00
3010.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 8.99
3010.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 118.44
352.51
3020 RECREATION GENERAL SUPPORT
3020.65125 OFFICE CONCEPTS PROVIDE NEW CHAIR AND REPAIRS 760.26
760.26
3025 PARK UTILITIES
3025.64015 NICOR 0632 MONTHLY CHARGES 23.93
3025.64015 NICOR 0632 MONTHLY CHARGES 41.86
3025.64015 NICOR 0632 MONTHLY CHARGES 26.18
3025.64015 NICOR 0632 MONTHLY CHARGES 25.60
3025.64015 NICOR 0632 MONTHLY CHARGES 23.93
3025.64015 NICOR 0632 MONTHLY CHARGES 37.30
3025.64015 NICOR 0632 MONTHLY CHARGES 28.95
3025.64005 COMED MONTHLY CHARGES 40.55
3025.64005 COMED MONTHLY CHARGES 23.42
3025.64005 COMED MONTHLY CHARGES 41.99
3025.64005 COMED MONTHLY CHARGES 44.17
3025.64005 COMED MONTHLY CHARGES 31.40
3025.64005 COMED MONTHLY CHARGES 271.32
3025.64005 COMED MONTHLY CHARGES 210.90
3025.64005 COMED MONTHLY CHARGES 25.11
3025.64005 COMED MONTHLY CHARGES 42.09
*Advanced Payment
648 of 424
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/09/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3025.64005 COMED MONTHLY CHARGES 39.79
3025.64005 COMED MONTHLY CHARGES 55.20
3025.64005 COMED MONTHLY CHARGES 22.24
3025.64005 COMED MONTHLY CHARGES 17.14
3025.64005 COMED MONTHLY CHARGES 20.04
3025.64005 COMED MONTHLY CHARGES 139.20
3025.64005 COMED MONTHLY CHARGES 114.07
3025.64005 COMED MONTHLY CHARGES 68.42
3025.64005 COMED MONTHLY CHARGES 71.40
3025.64005 COMED MONTHLY CHARGES 26.34
3025.64005 COMED MONTHLY CHARGES 15.47
3025.64005 COMED MONTHLY CHARGES 238.29
3025.64005 COMED MONTHLY CHARGES 67.86
3025.64005 COMED MONTHLY CHARGES 44.06
3025.64005 COMED MONTHLY CHARGES 44.03
3025.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 1,765.64
3025.64005 COMED MONTHLY CHARGES 78.68
3025.64005 COMED MONTHLY CHARGES 151.92
3025.64005 COMED MONTHLY CHARGES 238.29
3025.64005 COMED MONTHLY CHARGES 21.35
4,178.13
3030 CROWN COMMUNITY CENTER
3030.62375 JEAN'S GREENS, INC. PLANT SERVICE 50.00
3030.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 2,639.21
3030.65025 SAM'S CLUB DIRECT AFTERSCHOOL SNACK 14.90
3030.65025 SAM'S CLUB DIRECT PRESCHOOL SNACK 27.04
3030.65110 SAM'S CLUB DIRECT AFTERSCHOOL ART 50.92
3030.65510 SAM'S CLUB DIRECT SNACK 9.48
3030.65025 SAM'S CLUB DIRECT SNACK 13.02
3030.65025 SAM'S CLUB DIRECT SNACK 64.78
3030.65110 SAM'S CLUB DIRECT SNACK 31.81
3030.65025 SAM'S CLUB DIRECT SNACK 99.47
3030.65025 SAM'S CLUB DIRECT AFTERSCHOOL SNACK 109.80
3030.65025 SAM'S CLUB DIRECT SNACK 155.65
3030.65025 SAM'S CLUB DIRECT AFTERSCHOOL SNACK 25.04
3030.65025 SAM'S CLUB DIRECT SNACK 14.50
3030.65025 SAM'S CLUB DIRECT SNACK 63.23
3030.65025 SAM'S CLUB DIRECT SNACK RETURN .79-
3030.65025 SAM'S CLUB DIRECT SNACK 1.58
3030.65025 SAM'S CLUB DIRECT SNACK 4.29
3030.64015 NICOR 0632 MONTHLY CHARGES 117.61
3030.65025 SAM'S CLUB DIRECT PRESCHOOL SNACK 30.22
3,521.76
3035 CHANDLER COMMUNITY CENTER
3035.62507 XTREME TRAMPOLINES SPORTS CAMP FIELD TRIP 7/25 286.00
3035.62507 POSITIVE CONNECTIONS, INC.LEGOLAND FIELD TRIP BUS 8/9 250.13
3035.62507 POSITIVE CONNECTIONS, INC.LEGOLAND BUS FIELD TRIP 8/2 261.00
3035.62507 POSITIVE CONNECTIONS, INC.SPORTS CAMP FIELD TRIP BUS 8/1 293.63
3035.62507 XTREME TRAMPOLINES SPORTS CAMP FIELD TRIP 256.00
*Advanced Payment
749 of 424
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/09/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3035.64015 NICOR 0632 MONTHLY CHARGES 120.28
3035.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 1,774.91
3035.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 110.21
3035.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 151.31
3,503.47
3040 FLEETWOOD JOURDAIN COM CT
3040.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 3,089.55
3040.62225 EVANSTON GLASS & MIRROR REGLAZE DOOR WINDOW 146.00
3040.64015 NICOR 0632 MONTHLY CHARGES 149.20
3040.65095 ILLINOIS TIME RECORDER CO TIMECARDS 57.50
3040.65110 COMCAST CABLE COMMUNICATION SERVICES 97.82
3,540.07
3045 FLEETWOOD/JOURDAIN THEATR
3045.62210 GENERATION COPY INC YOUNG WOMENS LUNCH POSTERS 52.00
3045.62210 S&S ARTS & CRAFTS SUMMER BLUES POSTER 53.55
3045.62511 ESTELL, MARSHA PERFORMER FJT HEAT 390.00
3045.62210 QUARTET COPIES GOSPEL CONCERT POSTERS 51.55
547.10
3050 RECREATION OUTREACH PROGRAM
3050.62511 LOYD, JASON OPEN MIC PROGRAM AT FLEETWOOD 150.00
3050.62505 CHRISTMAS, CHRIS CHESS INSTRUCTION 300.00
450.00
3055 LEVY CENTER SENIOR SERVICES
3055.62245 DME ACCESS, INC.PRESSURE TEST ELEVATOR LIFT 300.00
3055.65095 ILLINOIS PAPER COMPANY OFFICE PAPER 2012 220.80
3055.62505 COMPUTER TRAINING & SUPPORT SE COMPUTER INSTRUCTION 315.00
3055.62505 COMPUTER TRAINING & SUPPORT SE IPAD INSTRUCTION CLASS 90.00
3055.62511 COMCAST CABLE COMMUNICATION SERVICES 178.04
3055.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 55.74
3055.62505 KOPPEL, SOL D.7 WEEK BRIDGE CLASS INSTRUCT 300.00
3055.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 5,095.14
3055.62210 ALLEGRA PRINT & IMAGING GARDEN CAFE & COE SIGN 65.00
3055.62511 KREATIVE PARTIES PRIVATE PARTY ENTERTAINMENT 225.00
3055.62505 KASPIK, ARLENE M 12 WK SQUARE DANCE CLASS INSTR 480.00
3055.61062 ST. MORITZ SECURITY SERVICES, SECURITY SERVICES 429.00
3055.64015 NICOR 0632 MONTHLY CHARGES 248.45
3055.62505 KOLAKOWSKI, DONALD DIRECTOR FALL 12 ECT - 1 OF 2 1,125.00
3055.62505 SMITH, ANYA BLAKEMAN ASST DIRECT FALL 12 ECT-1 OF 2 400.00
3055.65050 LAPORT INC JANITORIAL SUPPLY LEVY 2012 736.30
3055.62495 ANDERSON PEST CONTROL 2 INT. PEST CONTROL STATIONS 32.85
3055.62205 QUARTET COPIES POSTERS/FLYERS 160.00
3055.65050 BIOTEK CORPORATION REPAIR FLOOR SCRUBBER 880.01
11,336.33
3065 BOAT RAMP-CHURCH ST
3065.65050 ILLINOIS TRUCK & EQUIPMENT FRONT LOADER RENTAL 1,325.00
3065.65050 ILLINOIS TRUCK & EQUIPMENT EXCAVATOR RENTAL 2,900.00
4,225.00
*Advanced Payment
850 of 424
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/09/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3080 BEACHES
3080.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 166.01
3080.64015 NICOR 0632 MONTHLY CHARGES 24.47
190.48
3085 RECREATION FACILITY MAINT
3085.65040 LAPORT INC JANITORIAL SUPPLIES 244.20
3085.65055 D & R TRUCKING COMPANY BASEBALL MIX DELIVERY 550.00
3085.65055 CONSERV FS SNOW FENCE FOR LAKEFRONT/PARKS 1,114.50
3085.65110 CONSERV FS AERATION & FILL FIELDS JAMES 5,400.00
7,308.70
3095 CROWN ICE RINK
3095.62245 MCCAULEY MECHANICAL SERVICE ICERINK COMPRESSOR REPAIR/LEAK 427.00
3095.62245 MCCAULEY MECHANICAL SERVICE REPAIR DEHUMIDIFIER PUMP 602.24
3095.65040 SAM'S CLUB DIRECT CLEANING SUPPLIES 7.68
3095.65040 LAPORT INC JANITORIAL SUPPLIES 2012 593.32
3095.62375 JEAN'S GREENS, INC. PLANT SERVICE 50.00
3095.64015 NICOR 0632 MONTHLY CHARGES 352.83
3095.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 7,917.62
9,950.69
3100 SPORTS LEAGUES
3100.62508 SLEIN, PATRICK ADULT SOFTBALL UMPIRE 510.00
3100.62508 WAGNER, DAVID ADULT SOFTBALL UMPIRE 34.00
544.00
3130 SPECIAL RECREATION
3130.62490 MCGAW YMCA USE OF YMCA POOL 3,445.00
3130.62490 MCGAW YMCA USE OF YMCA POOL 42.50
3,487.50
3155 GOLF
3155.62505 3 POINT ATHLETICS YOUTH GOLF INSTRUCTION 2.45
3155.62505 3 POINT ATHLETICS YOUTH GOLF INSTRUCTIONS 825.00
827.45
3205 COMMUNITY RELATIONS
3205.62490 NOFFKE FAMILY FARM LINK REIMBURSEMENT MARKET 9/15 43.00
3205.62513 HOUSE OF RENTAL COMMUNITY PICNIC RENTAL 1,229.00
3205.62490 BRUNKOW CHEESE LINK REIMBURSE MARKET 9/15 36.00
3205.62490 TRADERS POINT CREAMERY LINK REIMBURSE MARKET 9/1-15 59.00
3205.62490 HENRY'S FARM LINK REIMBURSE MARKET 9/15 90.00
3205.62490 KINNIKINNICK FARM LINK REIMBURSE MARKET 9/8-15 83.00
3205.62490 NICHOLS FARM & ORCHARD LINK REIMBURSE MARKET 9/15 122.00
3205.62490 FIRST, JON LINK REIMBURSE MARKET 9/15 85.00
3205.62490 GENEVA LAKES PRODUCE LINK REIMBURSE MARKET 9/8-15 48.00
3205.62513 ROSEBOROUGH, KARA ENTERTAINMENT COMMUNITY PICNIC 50.00
3205.62513 SAM'S CLUB DIRECT COMMUNITY PICNIC 47.40
3205.62513 SAM'S CLUB DIRECT COMMUNITY PICNIC 164.41
3205.62513 SAM'S CLUB DIRECT COMMUNITY PICNIC 12.82
3205.62513 SAM'S CLUB DIRECT SUPPLIES RETURN 9.00-
3205.62513 DAVE HOFFHEIMER BAND COMMUNITY PICNIC ENTERTAINMENT 300.00
3205.62513 EVANSTON IMPRINTABLES,INC.BACKPACKS COMMUNITY PICNIC 3,673.00
*Advanced Payment
951 of 424
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/09/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3205.62490 LAKE BREEZE ORGANICS LINK REBRSMNT MARKET 9/8 -9/15 31.00
3205.62513 ADAMCZYK, RANIA ENTERTAINMENT COMMUNITY PICNIC 50.00
3205.62490 ENTERPRISE RENT A CAR VAN RENTAL MSYEP 1,384.60
3205.62513 HOUSE OF RENTAL RENT OUTDOOR FURNISHINGS 5,356.90
3205.62490 RIVER VALLEY RANCH LINK REIMBURSEME MARKET 9/15 65.00
12,921.13
3505 PARKS & FORESTRY GENERAL SUP
3505.65010 NATIONAL AWARD SERVICES INC PLASTIC PLATES 135.00
135.00
3510 HORTICULTURAL MAINTENANCE
3510.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 58.10
3510.65070 REINDERS, INC.PUMP GEAR-FLYWHEEL ASSYM 1,858.72
3510.62199 WHITE & ASSOC , HOWARD L BENCH-RECYCLED PLASTIC 2,550.00
3510.62199 REESE RECREATION PRODUCTS SELF LOCKING NUT-FORK/CHAIN 41.10
3510.65070 REINDERS, INC.FLYWHEEL ASSYM.261.94
3510.65070 CERTIFIED LABORATORIES STING AEROSOL 753.39
3510.62195 KELVIN COMPANY LLC AND R & W C CONCRETE BENCH PADS 1,100.00
3510.65005 LURVEY LANDSCAPE SUPPLY TARGET WALL PLANTING 204.75
3510.62195 NUTOYS LEISURE PRODUCTS ZOO PANEL TWIGGS PARK 475.00
3510.62199 NUTOYS LEISURE PRODUCTS CUSTOM SIGN ALEXANDER PARK 584.00
3510.62195 LANDSCAPE CONCEPTS MANAGEMENT, 2012 LANDSCAPE MAINTENANCE 532.00
3510.62195 LANDSCAPE CONCEPTS MANAGEMENT, 2012 LANDSCAPE MAINTENANCE 518.00
8,937.00
3530 PRIVATE ELM TREE INSURANCE
3530.62385 GLENWOOD TREE EXPERTS TREE REMOVALS 1,925.00
3530.62385 JOHNSON TREE EXPERTS TREE REMOVALS 2,165.00
4,090.00
3605 ECOLOGY CENTER
3605.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 69.80
3605.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 487.88
3605.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICES 60.72
618.40
3610 ECO-QUEST DAY CAMP
3610.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 8/1 152.25
3610.62507 POSITIVE CONNECTIONS, INC. FIELD TRIP BUS 8/14 35.00
3610.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 8/15 478.50
1,065.75
3710 NOYES CULTURAL ARTS CTR
3710.62425 DME ACCESS, INC.ELEVATOR MAINTENANCE &300.00
3710.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 1,796.76
3710.62225 MIDWEST TIME RECORDER TIME CLOCK MAINT CONTRACT 168.00
3710.64015 NICOR 0632 MONTHLY CHARGES 142.14
2,406.90
3720 CULTURAL ARTS PROGRAMS
3720.65020 WILL ENTERPRISES CAMP CLOTHING 766.20
3720.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 18.84
3720.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 8/2 130.50
*Advanced Payment
1052 of 424
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/09/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3720.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 78.94
3720.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 8/1 206.63
3720.62205 EVANSTON ROUND TABLE LLC BACK STAGE EVANSTON ADVERT 530.00
3720.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 8/30 228.38
1,959.49
3805 FACILITIES ADMINISTRATION
3805.65095 CLEMENT COMMUNICATIONS, INC. CONSTRUCTION FOREMAN'S GUIDE 215.28
215.28
3806 CIVIC CENTER SERVICES
3806.65040 MARK VEND COMPANY VENDING SUPPLIES 15.30
3806.65040 MARK VEND COMPANY VENDING SUPPLIES 167.50
3806.64015 NICOR 0632 MONTHLY CHARGES 222.15
3806.65050 SAM'S CLUB DIRECT PITCHERS 81.36
3806.62225 CHICAGO TRIBUNE RFP 12-171 LEGAL AD 759.00
3806.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 79.99
3806.62225 TOTAL BUILDING SERVICES JANITORIAL SVCS CIVIC CENTER 4,330.00
3806.62225 ANDERSON PEST CONTROL PEST CONTROL 464.20
6,119.50
3807 CONSTRUCTION AND REPAIRS
3807.65050 ADDISON STEEL INC.SHEET STEEL 49.00
3807.65050 MIDWEST ENVIRONMENTAL SALES CO WELDING SHOP HEATING 224.70
273.70
433,224.41
00185 LIBRARY FUND
4805 LIBRARY YOUTH SERVICES
4805.65630 BAKER & TAYLOR JUV PRINT 1,296.19
4805.65630 BAKER & TAYLOR JUV PRINT 1,143.29
4805.65630 BAKER & TAYLOR JUV PRINT 555.38
4805.65641 BAKER & TAYLOR JUV AV 22.00
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 14.38
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 28.16
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 7.28
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 21.06
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 7.78
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 20.06
4805.65641 MIDWEST TAPE JUV AV 107.10
4805.65641 MIDWEST TAPE JUV AV 115.13
4805.65641 MIDWEST TAPE JUV AV 53.97
3,391.78
4806 LIBRARY ADULT SERVICES
4806.65641 BAKER & TAYLOR ADULT AV 11.01
4806.65630 BAKER & TAYLOR ADULT PRINT 29.97
4806.65641 ULVERSCROFT LARGE PRINT BOOKS ADULT AV 6.75
4806.65641 RECORDED BOOKS INC.ADULT AV 33.00
4806.65641 RANDOM HOUSE INC ADULT AV 10.00
4806.65641 RANDOM HOUSE INC ADULT AV 45.00
4806.65641 RANDOM HOUSE INC ADULT AV 108.71
*Advanced Payment
1153 of 424
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/09/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
4806.65641 MIDWEST TAPE ADULT AV 69.98
4806.65635 EBSCO INDUSTRIES, INC. DBA EBS CREDIT 34.08-
4806.65630 BAKER & TAYLOR ADULT PRINT 18.04
4806.65641 BAKER & TAYLOR ADULT AV 124.13
4806.65630 BAKER & TAYLOR ADULT PRINT 37.37
4806.65630 BAKER & TAYLOR ADULT PRINT 181.51
4806.65630 BAKER & TAYLOR ADULT PRINT 257.22
4806.65630 BAKER & TAYLOR ADULT PRINT 899.19
4806.65630 BAKER & TAYLOR ADULT PRINT 1,756.08
4806.65630 BAKER & TAYLOR ADULT PRINT 1,284.33
4806.65630 BAKER & TAYLOR ADULT PRINT 995.30
4806.65641 BAKER & TAYLOR ADULT AV 18.36
4806.65641 BAKER & TAYLOR ADULT AV 14.68
4806.65641 BAKER & TAYLOR ADULT AV 22.08
4806.65630 BAKER & TAYLOR ADULT PRINT 353.22
4806.65630 BAKER & TAYLOR ADULT PRINT 45.42
4806.65641 BAKER & TAYLOR ADULT AV 14.68
4806.65641 BAKER & TAYLOR ADULT AV 22.02
4806.65641 BAKER & TAYLOR ADULT AV 22.02
4806.65641 BAKER & TAYLOR ADULT AV 51.37
4806.65641 BAKER & TAYLOR ADULT AV 22.02
4806.65641 BAKER & TAYLOR ADULT AV 22.02
4806.65630 BARNES & NOBLE CREDIT 13.02-
4806.65630 BARNES & NOBLE ADULT PRINT 23.37
4806.65630 BERNAN ASSOCIATES ADULT PRINT 107.00
4806.65635 EBSCO INDUSTRIES, INC. DBA EBS PERIODICALS 210.11
4806.65635 EBSCO INDUSTRIES, INC. DBA EBS CREDIT 9.98-
6,758.88
4840 LIBRARY MAINTENANCE
4840.64015 NICOR 0632 MONTHLY CHARGES 207.70
4840.62225 CONQUEST PEST SOLUTIONS BUILDING MAINTENANCE SERVICES 115.00
4840.62225 TOTAL BUILDING SERVICES JANITORIAL SVCS MAIN LIBRARY 6,855.00
7,177.70
4845 LIBRARY ADMINISTRATION
4845.65095 OFFICE DEPOT OFFICE SUPPLIES 73.52
73.52
17,401.88
00195 NEIGHBOR.STABILIZATION PROGRAM
5005 NSP-GENERAL ADMINISTRATION
5005.62295 SAUL, JOLENE REIMB. NATIONAL DEV. COUNCIL 1,590.40
1,590.40
5006 PROGRAM DELIVERY
5006.62205 EVANSTON ROUND TABLE LLC LIVE EVANSTON AD 334.00
5006.62205 EVANSTON ROUND TABLE LLC LIVE EVANSTON AD 334.00
5006.62205 AMERICAN MARKETING SERVICES, I NSP2 ADS REIMBURSEMENT 806.82
1,474.82
3,065.22
00205 EMERGENCY TELEPHONE SYSTEM
*Advanced Payment
1254 of 424
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/09/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
5150 EMERGENCY TELEPHONE SYSTM
5150.65085 MOTOROLA SOLUTIONS, INC.COMMUNICATION SERVICES 1,488.00
5150.65085 RCM & ASSOCIATES WIRE PUSH/TALK 59.00
5150.62509 IRON MOUNTAIN OSDP OFF-SITE DATA 370.07
1,917.07
1,917.07
00215 CDBG FUND
5170 PUBLIC IMPROVEMENTS
5170.62840 ACURA, INC.2012 ALLEY PAVING PROGRAM 32,659.10
5170.62840 ACURA, INC.2012 ALLEY PAVING PROGRAM 57,256.50
89,915.60
5205 TARGETED CODE ENFORCEMENT
5205.62770 NATURE'S PERSPECTIVE LANDSCAPE CASE 07-1522 1931 JACKSON 229.40
229.40
90,145.00
00225 ECONOMIC DEVELOPMENT FUND
5300 ECON. DEVELOPMENT FUND
5300.65625 CENTRAL RUG & CARPET CO.PROVIDE CARPET & FLOOR FINISH 5,579.00
5300.65625 FIVE STAR DECORATING INC PROVIDE PAINTING SERVICES PER 4,100.00
5300.65625 OFFICE CONCEPTS SUPPLY & INSTALL FURNITURE PER 2,028.10
5300.65522 EVMARK SIDEWALK SALE ADVERTISING 1,500.00
5300.62659 TECHNOLOGY INNOVATION CENTER/ *FINAL 2012 PAYMENT 50,000.00
5300.65522 EVANSTON FESTIVAL THEATRE DBA LIGHT/ELECT. INSTAL. 600 MAIN 2,221.97
5300.62360 ILLINOIS CITY/COUNTY MANAGEMEN MEMBERSHIP 65.00
5300.65625 WILSON, LONNIE *3RD FLOOR CIVIC CNTR PAINTING 350.00
65,844.07
65,844.07
00240 HOME FUND
5430 HOME FUND
5430.65535 HOUSING OPPORTUNITY DEVELOPMEN 131 CALLAN REHAB PROJECTS 10,805.00
10,805.00
10,805.00
00415 CAPITAL IMPROVEMENTS FUND
415175 CIVIC CTR RENOVATIONS
415175.65625 OFFICE CONCEPTS SUPPLY & INSTALL FURNITURE PER 17,359.41
17,359.41
415224 SERV. CTR PARKING DECK REPAIRS
415224.65653 G.A. JOHNSON AND SON BID #12-65, SERVICE CTR.54,835.00
415224.62165 GREAT LAKES SOIL & ENVIRONMENT MATERIAL TESTING SYSTEM 2,406.00
57,241.00
415822 FIRE STATION #1 MECHAN UPGRADE
415822.62145 WALL ENGINEERING FIRE 1&2 MECH. IMPROVEMENTS 2,542.00
415822.62145 WALL ENGINEERING FIRE 1&2 MECH. IMPROVEMENTS 3,177.50
5,719.50
415823 FIRE STN #2 BOILR/CHMNY HTG
*Advanced Payment
1355 of 424
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/09/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
415823.65653 THERM FLO, INC FIRE 1 & 2 MEP IMPROVEMENTS 112,301.10
112,301.10
415854 ALLEY PAVING - CITY SHARE
415854.65515 COOK COUNTY RECORDER OF DEEDS RECORDING FEE 152.00
152.00
415857 STREET RESURFACING
415857.65515 GREAT LAKES SOIL & ENVIRONMENT FY2012 MATERIALS TESTING 6,023.00
6,023.00
416098 VIADUCT IMPROVEMENT
416098.65515 LANDMARK CONTRACTORS, INC.2012 CHURCH ST PROJECT 500,000.00
500,000.00
416103 BLOCK CURB/SIDEWALK REPLACEMEN
416103.65515 LANDMARK CONTRACTORS, INC.2012 CHURCH ST PROJECT 137,338.14
137,338.14
416394 CITY WORKS SIGN INVENTORY
416394.65515 SUPERIOR ROAD STRIPING INC THERMOPLASTIC PAVEMENT MARKING 70,818.13
70,818.13
906,952.28
00420 SPEC ASSESS CAP PROJECT FUND
6365 SPECIAL ASSESSMENT
6365.65515 ACURA, INC.2012 ALLEY PAVING PROGRAM 116,653.25
116,653.25
116,653.25
00505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
7005.62431 GARDA CL GREAT LAKES, INC.MONTHLY INVOICE-AUG 2012 2,702.72
2,702.72
7015 PARKING LOTS & METERS
7015.68205 GRAINGER, INC., W.W.PARKING METER BATTERIES 446.25
446.25
7025 CHURCH STREET GARAGE
7025.62509 REVCON TECHNOLOGIES, INC.SERVICE CONTRACT MAINTENANCE 2,650.00
7025.62400 CENTRAL PARKING SYSTEM OF ILLI MAINTENANCE AND OPERATION 23,918.61
7025.65050 REVCON TECHNOLOGIES, INC.AVI TAGS-TANSPONDERS 2,385.00
7025.53515 DOBKIN, SYDNIE ACCESS CARD REFUND 25.00
7025.53515 STRATER, WILLIAM ACCESS CARD REFUND 25.00
7025.53515 LEE, JOY ACCESS CARD REFUND 25.00
7025.53515 KATHURIA, PARUL ACCESS CARD REFUND 25.00
7025.53515 HIXON, JANET ACCESS CARD REFUND 25.00
7025.53515 CHEN, TZU-YIN ACCESS CARD REFUND 25.00
7025.53515 LEE, JIN ACCESS CARD REFUND 25.00
7025.53515 GREENE, ASHLEY ACCESS CARD REFUND 25.00
7025.53515 HANSON, NATALIE ACCESS CARD REFUND 25.00
7025.53515 DALTON, JEREMY ACCESS CARD REFUND 25.00
7025.53515 HOCHBERG, SARAH ACCESS CARD REFUND 25.00
7025.53515 JACKSON, CHRYSTAL ACCESS CARD REFUND 25.00
*Advanced Payment
1456 of 424
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/09/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7025.53515 BERTHOUMIEUX, PASCAL ACCESS CARD REFUND 25.00
7025.53515 BUCKSBAUM, SYDNEY ACCESS CARD REFUND 25.00
7025.53515 KAZANOVA, TAYLOR ACCESS CARD REFUND 25.00
7025.53515 BOTTORFF, MARY KAY ACCESS CARD REFUND 25.00
7025.53515 PELAEZ, NICOLAS ACCESS CARD REFUND 25.00
7025.53515 AROBELIDZE, NINO ACCESS CARD REFUND 25.00
7025.53515 MOORE, CARALYN ACCESS CARD REFUND 25.00
7025.53515 HUSBAND, DAN ACCESS CARD REFUND 25.00
7025.53515 FITTING, ALICE ACCESS CARD REFUND 25.00
7025.53515 KURTIS, DAVID ACCESS CARD REFUND 25.00
7025.53515 MAUDE, DAN ACCESS CARD REFUND 50.00
7025.53515 WILLIAMS, SCOTT ACCESS CARD REFUND 25.00
7025.53515 BASHARIS, GEORGE ACCESS CARD REFUND 25.00
7025.53515 CHEY, LUYAO ACCESS CARD REFUND 25.00
7025.53515 BOURDILLON, CHARLOTTE ACCESS CARD REFUND 25.00
7025.53515 ERICKSON, LISSA ACCESS CARD REFUND 25.00
7025.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 2,042.61
7025.53515 HOMESTEAD ACCESS CARD REFUND 175.00
31,896.22
7036 SHERMAN GARAGE
7036.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 9,795.79
7036.62509 REVCON TECHNOLOGIES, INC.SERVICE CONTRACT MAINTENANCE 7,510.00
7036.53515 REED, KATHERINE ACCESS CARD REFUND 25.00
7036.53515 MISYUTIN, VIKTOR ACCESS CARD REFUND 25.00
7036.53515 ROBERTSON, AMANDA ACCESS CARD REFUND 25.00
7036.53515 GALVAN, YESENIA ACCESS CARD REFUND 25.00
7036.53515 THAM, DEANNA ACCESS CARD REFUND 25.00
7036.65050 GRAINGER, INC., W.W.HIGH PRESSURE SODIUM LAMPS 257.76
7036.65050 GRAINGER, INC., W.W.HIGH PRESSURE SODIUM LAMPS 222.88
7036.65050 GRAINGER, INC., W.W.QUARTZ METAL HALIDE LAMPS 790.50
7036.65050 GRAINGER, INC., W.W.HIGH PRESSURE SODIUM LAMPS 152.10
7036.65050 GRAINGER, INC., W.W.HIGH PRESSURE SODIUM LAMPS 204.47
7036.53515 NICHOLLS, SAM ACCESS CARD REFUND 25.00
7036.53515 MCBRIDE, COLLEEN ACCESS CARD REFUND 25.00
7036.53515 SHAIKH, SUHEL ACCESS CARD REFUND 25.00
7036.53515 FARRA, ANDREW ACCESS CARD REFUND 25.00
7036.53515 ROSS, LANECA ACCESS CARD REFUND 25.00
7036.53515 TOMASI, RAUL ACCESS CARD REFUND 25.00
7036.53515 GASPARIAN, MICHELLE ACCESS CARD REFUND 25.00
7036.53515 ACKERMANN, CLEMENS ACCESS CARD REFUND 25.00
7036.53515 PALKONER, JILL ACCESS CARD REFUND 25.00
7036.53515 GLITMAN, NATHAN ACCESS CARD REFUND 25.00
7036.53515 DAVIS, JEFF ACCESS CARD REFUND 25.00
7036.53515 ANDRADA, ANDREW ACCESS CARD REFUND 25.00
7036.53515 POSTMAN, ALYSSA ACCESS CARD REFUND 25.00
7036.53515 HU, XIAOFEI ACCESS CARD REFUND 25.00
7036.53515 CONKLIN, PHILLIP ACCESS CARD REFUND 25.00
7036.53515 SNYDER, SHERRY ACCESS CARD REFUND 25.00
7036.62400 CENTRAL PARKING SYSTEM OF ILLI MAINTENANCE AND OPERATIONS 54,131.47
*Advanced Payment
1557 of 424
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/09/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7036.53515 COX, ERLENE ACCESS CARD REFUND 25.00
7036.62225 REVCON TECHNOLOGIES, INC.AVI TAGS-TRANSPONDERS 2,385.00
7036.53515 EVMARK ACCESS CARD REFUND 25.00
7036.53515 PARRISH, CAROLYN ACCESS CARD REFUND 25.00
7036.53515 DURON, DAVID A ACCESS CARD REFUND 25.00
7036.53515 ALFORD GROUP ACCESS CARD REFUND 25.00
7036.53515 EVMARK ACCESS CARD REFUND 25.00
7036.53515 WERWATH, MARK ACCESS CARD REFUND 25.00
7036.53515 OCHANA, ORLI ACCESS CARD REFUND 25.00
7036.53515 MAHMOOD, HADEER G.ACCESS CARD REFUND 25.00
7036.53515 MCCARTNEY, PATRICIA ACCESS CARD REFUND 25.00
7036.53515 ROBERTS, ANDREW ACCESS CARD REFUND 25.00
7036.53515 PERRI, LAUREN ACCESS CARD REFUND 25.00
7036.53515 SCHRAGE, JANE ACCESS CARD REFUND 25.00
7036.53515 LEE, JOSEPH ACCESS CARD REFUND 25.00
7036.53515 WILLIS, NICOLE ACCESS CARD REFUND 25.00
7036.53515 GLENNER, JEFF ACCESS CARD REFUND 25.00
7036.53515 SAITTA, EMILY ACCESS CARD REFUND 25.00
7036.53515 KIM, SANG YEON ACCESS CARD REFUND 25.00
7036.53515 DIAS, CANOLIMA ACCESS CARD REFUND 25.00
7036.53515 WINNINS, ANTHONY ACCESS CARD REFUND 25.00
7036.53515 PREZAS, KATHERINE ACCESS CARD REFUND 25.00
7036.53515 JAMES, BRIAN ACCESS CARD REFUND 25.00
76,524.97
7037 MAPLE GARAGE
7037.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 4,204.75
7037.53515 ZHONG, ROGER ACCESS CARD REFUND 25.00
7037.53515 MOOR, ED ACCESS CARD REFUND 25.00
7037.53515 NICOLAI, KATLYN ACCESS CARD REFUND 25.00
7037.53515 NOVAK, SCOTT ACCESS CARD REFUND 25.00
7037.53515 KEELEY, LAUREN ACCESS CARD REFUND 25.00
7037.53515 BRANDT, ELEANOR ACCESS CARD REFUND 25.00
7037.53515 MODI, MAULI ACCESS CARD REFUND 25.00
7037.53515 BEIG, MOHAMMAD I ACCESS CARD REFUND 25.00
7037.53515 WYRWICZ, ALLISON ACCESS CARD REFUND 25.00
7037.53515 PESCA, DAMIEL ACCESS CARD REFUND 25.00
7037.53515 BEEBE, ALYSSA ACCESS CARD REFUND 25.00
7037.62425 GRAINGER, INC., W.W.ELEVATOR LAMPS 90.64
7037.53515 KIGURADZE, TINATIN ACCESS CARD REFUND 25.00
7037.53515 CIALONI, GINA ACCESS CARD REFUND 25.00
7037.53515 STRICKLAND, KYLE ACCESS CARD REFUND 25.00
7037.53515 DU, KANG ACCESS CARD REFUND 25.00
7037.53515 SCOPTUR, ALEXANDRA ACCESS CARD REFUND 25.00
7037.62509 REVCON TECHNOLOGIES, INC.SERVICE CONTRACT MAINTENANCE 5,036.00
7037.53515 FITZPATRICK, TIM ACCESS CARD REFUND 25.00
7037.53515 SALLGREN, CHARLENE ACCESS CARD REFUND 25.00
7037.62400 CENTRAL PARKING SYSTEM OF ILLI MAINTENANCE AND OPERATION 47,837.30
7037.53515 SCHINDLER, MARK ACCESS CARD REFUND 25.00
7037.53515 COPPEDGE, CAROLYN ACCESS CARD REFUND 25.00
*Advanced Payment
1658 of 424
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/09/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7037.53515 PECHTER, MICHAEL ACCESS CARD REFUND 25.00
7037.53515 NOVAK, SCOTT ACCESS CARD REFUND 25.00
7037.53515 CAYA, TERESA ACCESS CARD REFUND 25.00
7037.53515 PATTERSON, JON ACCESS CARD REFUND 25.00
7037.53515 DARDAGAN, ADISA ACCESS CARD REFUND 25.00
7037.53515 FLAG, AMANDA ACCESS CARD REFUND 25.00
7037.53515 KRIVACEK, JILLIAN ACCESS CARD REFUND 25.00
7037.53515 LAWRENCE, SHANNON ACCESS CARD REFUND 25.00
7037.53515 JORDAN, CELIA ACCESS CARD REFUND 25.00
7037.53515 SHAMASA, JASMINE I ACCESS CARD REFUND 25.00
57,918.69
700506 SHERMAN GARGAE REPAIRS
700506.65515 CHICAGO TRIBUNE ADVERTISEMENT BID 12-163 649.00
649.00
701515 PARKING METERS UPGRADE
701515.65515 TOTAL PARKING SOLUTIONS, INC. PAY & DISPLAY STATIONS 25,648.00
25,648.00
195,785.85
00510 WATER FUND
510 WATER FUND
510.22700 MOLITOR, TOM REFUND-OVERPYMNT WATER 48.07
510.22700 UHAUL C/O EQUIPMENT RECOVERTY REFUND-OVERPYMNT WATER 49.06
510.22700 BERGER, RICHARD REFUND-OVERPYMNT WATER 850.05
510.22700 WEINMAN E., AND JACQUOT, M.REFUND-OVERPYMNT WATER 52.66
510.22700 HINAJOSA, JUAN REFUND-OVERPYMNT WATER 978.54
510.22700 STERBENC, JEFFREY REFUND-OVERPYMNT WATER 95.67
510.22700 BENTON, CHARLES REFUND-OVERPYMNT WATER 363.10
510.22700 BYAS, KIM REFUND-OVERPYMNT WATER 72.91
510.22700 ESTRADA, TOMAS REFUND-OVERPYMNT WATER 112.74
510.22700 BENTON, CHARLES REFUND-OVERPYMNT WATER 25.94
510.22700 GOLDMAN, JOE REFUND-OVERPYMNT WATER 17.07
510.22700 RAY, CAROLYN S REFUND-OVERPYMNT WATER 55.84
510.22700 FREDERICK, THOMAS REFUND-OVERPYMNT WATER 214.10
510.22700 BRIN NSP LLC REFUND-OVERPYMNT WATER 61.53
510.22700 NEUMANN, JAMES R REFUND-OVERPYMNT WATER 55.84
510.22700 WACHTEL, ANDREW C/O WACHTEL, G REFUND-OVERPYMNT WATER 157.09
510.22700 ANDREWS, DONALD AND ANNE REFUND-OVERPYMNT WATER 188.95
510.22700 SANDLER, RICHARD REFUND-OVERPYMNT WATER 387.92
510.22700 LANGER, BENJAMIN REFUND-OVERPYMNT WATER 163.95
510.22700 UNGER, DONALD AND DIANE REFUND-OVERPYMNT WATER 55.84
510.22700 HACKBARTH, PHILIP REFUND-OVERPYMNT WATER 72.91
4,079.78
7100 WATER GENERAL SUPPORT
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 108.34
7100.56145 WRECKCON SPECS (JAY HENDERSON FIRE HYDRANT DEPOSIT REFUND 1,300.00
7100.56145 R.J. UNDERGROUND FIRE HYDRANT DEPOSIT REFUND 300.00
7100.62210 ON TRACK FULFILLMENT INC.PERFORM MAILING 75.00
7100.62295 JANES, JAMES TRAVEL REIMB.229.77
*Advanced Payment
1759 of 424
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/09/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 125.56
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 90.54
7100.56145 EAGLE BIOMASS FIRE HYDRANT DEPOSIT REFUND 300.00
7100.65095 OFFICE DEPOT OFFICE SUPPLIES FOR FY 2012 29.73
7100.65095 OFFICE DEPOT OFFICE SUPPLIES FOR FY 2012 175.40
2,734.34
7105 PUMPING
7105.64005 COMED MONTHLY CHARGES 555.00
7105.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 102,698.02
7105.64015 NICOR 0632 MONTHLY CHARGES 623.28
7105.64015 NICOR 0632 MONTHLY CHARGES 26.73
7105.64005 COMED MONTHLY CHARGES 68.36
103,971.39
7110 FILTRATION
7110.62420 METROPOLITAN WATER RECLAIMATIO ANNUAL SLUDGE DISPOSAL CHARGE 51,877.77
7110.65015 ALEXANDER CHEMICAL CORPORATION LIQUID CHLORINE - TON CONTAINE 3,396.00
7110.65015 PENCCO, INC 300 TONS - HYDROFLUORSILIC 14,196.72
7110.65030 PRISTINE WATER SOLUTIONS, INC. BLENDED ORTHO-POLYPHOSPHATE 20,929.60
7110.65040 LAPORT INC FILTRATION - JANITORIAL 57.36
7110.65015 ALEXANDER CHEMICAL CORPORATION LIQUID CHLORINE - TON CONTAINE 3,396.00
93,853.45
7115 DISTRIBUTION
7115.65055 MID AMERICAN WATER OF WAUCONDA 6"X24" STAINLESS STEEL REPAIR 1,554.00
7115.65055 MID AMERICAN WATER OF WAUCONDA 6"X15" SS REPAIR CLAMPS 1,958.75
7115.65055 MID AMERICAN WATER OF WAUCONDA 8"X24" SS REPAIR CLAMPS 348.30
7115.65055 MID AMERICAN WATER OF WAUCONDA 6"X15" SS REPAIR CLAMPS 380.80
4,241.85
7120 WATER METER MAINTENANCE
7120.65070 BADGER METER, INC.2012 WATER METER PURCHASE 1,119.20
7120.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 186.63
1,305.83
7125 OTHER OPERATIONS
7125.62380 INNOVYZE, INC.HYDMODEL SOFTWARE MAINT.5,000.00
7125.65080 BADGER METER, INC.WATER METERS 1,139.10
7125.62315 ON TRACK FULFILLMENT INC.PERFORM MAILING 37.44
6,176.54
7130 WATER CAPITAL OUTLAY
7130.65702 O'LEARY'S CONTRACTORS STIHL TS-700 14'X20MM GAS CUT 2,154.00
7130.65702 RABINE PAVING LLC PARKING LOT REHABILITATION 12,996.75
7130.65702 ENGLEWOOD ELECTRICAL SUPPLY CO ALLEN BRADLEY SMC-FLEX 150 9,516.32
24,667.07
241,030.25
00513 WATER-DEPR, IMPROV & EXTENSION
733067 SECURITY IMPROVEMENTS - WATER
733067.62140 MCGUIRE IGLESKI & ASSOCIATES ARCHITECTURAL SERVICES 850.00
850.00
*Advanced Payment
1860 of 424
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/09/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
733078 SCADA SYSTEM IMPROVEMENTS
733078.65515 ALLAN INTEGRATED CONTROL SYSTE SCADA SYSTEM UPGRADES 20,050.00
733078.62145 CDM SMITH, INC.EVANSTON WATER UTILITY 6,220.77
26,270.77
733086 2008 WATER MAIN INSTALLATION
733086.65515 GLENBROOK EXCAVATING & CONCRET 2012 WATER MAIN REPLACEMENT 112,517.82
112,517.82
733113 PUMP. STATON SWITCHGEAR REPAIR
733113.65515 BROADWAY ELECTRIC, INC.5kV MCC REPLACEMENT 29,947.05
29,947.05
169,585.64
00515 SEWER FUND
7400 SEWER MAINTENANCE
7400.62415 KLF TRUCKING DEBRIS HAULING & DISPOSAL 275.00
7400.62460 THIRD MILLENNIUM ASSOC REGULAR, PAST DUE & SHUT OFF 704.25
7400.62309 CURRIE MOTORS 2012 FORD F-550 WORK TRUCK 69,312.08
7400.62460 THIRD MILLENNIUM ASSOC REGULAR, PAST DUE & SHUT OFF 2,533.78
72,825.11
7420 SEWER IMPROVEMENTS
7420.65515 GLENBROOK EXCAVATING & CONCRET 2012 WATER MAIN REPLACEMENT 122,970.00
122,970.00
195,795.11
00520 SOLID WASTE FUND
7685 REFUSE COLLECT & DISPOSAL
7685.62415 THE SHRED AUTHORITY CITY DOCUMENT DESTRUCTION 3,000.00
3,000.00
7690 RESIDENTIAL RECYCLING COL
7690.64005 COMED MONTHLY CHARGES 431.83
7690.64015 NICOR 0632 MONTHLY CHARGES 126.25
558.08
3,558.08
00600 FLEET SERVICES
7710 MAJOR MAINTENANCE
7710.65060 HYDRAULIC SHOP C/O MCKENNA AUT CUSTOM FUEL HOSE ASSYM 35.00
7710.62355 CINTAS #22 WEEKLY UNIFORM SERVICE 120.25
7710.62355 CINTAS #769 WEEKLY MAT SERVICE 152.90
7710.62355 CINTAS #769 WEEKLY MAT SERVICE 152.90
7710.65060 CUMBERLAND SERVICENTER OUTSIDE ENGINE REPAIR #704 365.37
7710.65060 CUMBERLAND SERVICENTER GLASS ELECTRIC WINDOW 228.26
7710.65060 DAN KRALL & COMPANY INC.HYDRAULIC CYLINDER 787.54
7710.65060 DAN KRALL & COMPANY INC.REPLACE 2 LOADMASTER CYLINDERS 1,782.00
7710.65060 DAN KRALL & COMPANY INC.HYDRAULIC CYLINDER #720 389.69
7710.65060 DAN KRALL & COMPANY INC.HYDRAULIC CYLINDER #720 41.30
7710.65060 DOUGLAS TRUCK PARTS 12 PT. IMPACT SOCKET 29.95
7710.65060 DUECO, INC.OUTSIDE BUCKET REPAIR #581 732.10
7710.65060 EVANSTON CAR WASH & DETAIL CEN 7 CAR WASHES 51.98
*Advanced Payment
1961 of 424
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/09/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 EVANSTON AUTO GLASS OUTSIDE WINDOW #714 75.00
7710.65060 EVANSTON AUTO GLASS OUTSIDE WINDOW #716 75.00
7710.62240 FASTENAL COMPANY BAND SAW FOR SHOP 1,394.09
7710.65060 FREEWAY FORD TRUCK SALES WIRE ASSYM. #536 31.59
7710.65060 FREEWAY FORD TRUCK SALES TUBE FUEL #627 48.70
7710.65035 FUTURE ENVIRONMENTAL, INC.WASTE OIL PICK UP 432.50
7710.65060 GEIB INDUSTRIES, INC.HYDRL. HOSE 47.31
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC ELECTRIC REGULATOR #324 413.34
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC PROBE WATER LEVEL 219.54
7710.65085 GRAINGER, INC., W.W.6 FLOOR SQUEEGEES 219.36
7710.65060 LINDCO EQUIPMENT SALES, INC.OUTSIDE REPAIR #628 501.00
7710.65060 LINDCO EQUIPMENT SALES, INC.OUTSIDE REPAIR #628 300.00
7710.65060 MONROE TRUCK EQUIPMENT GASKETS & SEALS 65.88
7710.65060 ORLANDO AUTO TOP SEAT REPAIR 125.00
7710.65065 POMP'S TIRE SERVICE, INC.10 TIRE MOUNTS 403.00
7710.65065 POMP'S TIRE SERVICE, INC.2 TIRE REPAIRS 483.63
7710.65065 POMP'S TIRE SERVICE, INC.OFF ROAD TIRE REPL. #550 446.25
7710.65060 RG SMITH EQUIPMENT COMPANY OUTSIDE REPAIR #536 960.84
7710.65060 R.N.O.W., INC.2 TIPPER VALVES 465.23
7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO OUTSIDE REPAIR #83 670.80
7710.65060 SPRING ALIGN OUTSIDE SUSPENSION REPAIR 390.00
7710.65060 STANDARD EQUIPMENT COMPANY SHAFT 39.62
7710.65060 STANDARD EQUIPMENT COMPANY HYDRL. COUPLERS 39.74
7710.65060 STANDARD EQUIPMENT COMPANY HARDWARE STREET SWEEPER 57.98
7710.65060 STANDARD EQUIPMENT COMPANY SPRING KIT 44.33
7710.65060 STANDARD EQUIPMENT COMPANY CREDIT ON NEW PARTS 234.26-
7710.65060 CARQUEST EVANSTON TIE STRAPS 126.81
7710.65060 CARQUEST EVANSTON HYDR. FITTINGS 383.86
7710.65060 CARQUEST EVANSTON 12V BULBS 3.95
7710.65060 CARQUEST EVANSTON BRAKE ROTOR #526 102.04
7710.65060 CARQUEST EVANSTON BRAKE CALIPER BOLTS 14.31
7710.65060 CARQUEST EVANSTON PIN BOOT KIT 3.57
7710.65060 CARQUEST EVANSTON 12 V BULB 3.95
7710.65060 CARQUEST EVANSTON FUEL FILTER 27.88
7710.65060 CARQUEST EVANSTON OIL FILTER/AIR FILTER 51.34
7710.65060 CARQUEST EVANSTON EPOXY ADHESIVE 27.56
7710.65060 CARQUEST EVANSTON BRAKE PADS/ROTOR/DRUM 187.29
7710.65060 CARQUEST EVANSTON BRAKE WHEEL CYL.18.46
7710.65060 CARQUEST EVANSTON REMAN ALTERNATOR 190.07
7710.65060 CARQUEST EVANSTON BRAKE HARDWARE KIT 5.78
7710.65060 CARQUEST EVANSTON HYDR. FITTINGS 73.80
7710.65060 CARQUEST EVANSTON AIR FILTERS 7.54
7710.65060 CARQUEST EVANSTON HI-POP COLLANT FILTERS 217.09
7710.65060 CARQUEST EVANSTON TARP STRAP 31.12
7710.65060 CARQUEST EVANSTON AIR FILTERS 15.73
7710.65060 GOLF MILL FORD REAR BRAKES #526 474.02
7710.65060 GOLF MILL FORD STEP ASSYM 276.85
7710.65060 GOLF MILL FORD WIPER MOTOR 154.71
7710.65060 GOLF MILL FORD STABILIZER PINS 117.00
7710.65060 GOLF MILL FORD OUTSIDE REPAIR #263 217.12
*Advanced Payment
2062 of 424
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/09/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 GOLF MILL FORD EXTRA KEYS W/REMOTES 323.00
7710.65060 GOLF MILL FORD PROGRAM KEYS W/REMOTES 323.00
7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTS & SIRENS 257.90
7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTS & SIRENS 130.90
7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTS & SIRENS 650.00
7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTS & SIRENS 200.00
7710.65060 INTERSTATE BATTERY OF NORTHERN VEHICLE & EQUIPMENT BATTERY 67.50
7710.65060 INTERSTATE BATTERY OF NORTHERN VEHICLE & EQUIPMENT BATTERY 100.60
7710.65060 INTERSTATE BATTERY OF NORTHERN 8 BATTERIES #168 1,087.60
7710.65060 INTERSTATE BATTERY OF NORTHERN 4 BATTERIES 290.96
7710.65035 PALATINE OIL COMPANY, INC FUEL PURCHASES 28,235.48
7710.65060 WIRFS INDUSTRIES INC.FIRE EQUIPMENT ANNUAL INSPECTI 2,680.59
7710.65060 AETNA TRUCK PARTS, INC.FILTERS 86.94
7710.65060 AETNA TRUCK PARTS, INC.FUEL & OIL FILTERS 146.54
7710.65060 AETNA TRUCK PARTS, INC.BOLTS & CLAMPS 135.32
7710.65060 BILL'S AUTO & TRUCK REPAIR OUTSIDE REPAIR #449 431.07
7710.65060 BILL'S AUTO & TRUCK REPAIR MIRROR INSTALL 231.03
7710.65060 CHICAGO INTERNATIONAL TRUCKS, COMPRESSOR 306.60
7710.65060 CHICAGO INTERNATIONAL TRUCKS, LEFT/RIGHT VENT WINDOWS 772.17
7710.65060 CHICAGO PARTS & SOUND, LLC WIPER MOTOR ASSYM. #63 173.01
7710.65060 CHICAGO PARTS & SOUND, LLC BRAKE ROTORS & PADS 709.37
7710.62355 CINTAS #22 WEEKLY UNIFORM SERVICE 120.25
7710.65060 GRAINGER, INC., W.W.INFLATOR GAUGE 73.04
7710.65085 GRAINGER, INC., W.W.8 PUSH BROOMS 108.73
7710.65060 GROVER WELDING COMPANY WELD REPAIR #579 228.40
7710.65060 GROVER WELDING COMPANY WELD REPAIR #953 220.00
7710.65060 INLAND POWER GROUP OUTSIDE TRANSMISSION #322 336.04
7710.65035 KELLER HEARTT CO, INC.BULK OIL 15,177.12
7710.65035 KELLER HEARTT CO, INC.BULK OIL-220 GALLON 3,139.40
7710.65060 LAWSON PRODUCTS, INC.BOLT HOSE 26.25
7710.65060 LAWSON PRODUCTS, INC.5 BRASS CONNECTORS 46.90
7710.65060 LEACH ENTERPRISES, INC.HOSE #613 29.84
7710.65060 STANDARD EQUIPMENT COMPANY 4 HYDRL. COUPLERS 48.10
7710.65060 STANDARD EQUIPMENT COMPANY GAUGE-WATER TEMP 72.24
7710.65060 STANDARD EQUIPMENT COMPANY CONVEYOR BEARINGS 494.56
7710.65060 STANDARD EQUIPMENT COMPANY HYDR. MOTOR 626.79
7710.65050 ULINE 12 SHOP BROOMS 479.05
7710.65060 VERMEER MIDWEST BELT & PULLEY #565 446.79
7710.65060 VERMEER MIDWEST RADIATOR RETURN 50.65-
7710.65060 WEST SIDE TRACTOR GREASE #926 82.16
7710.65060 WEST SIDE TRACTOR FUEL TEMP SENSOR #659 41.05
7710.65060 WEST SIDE TRACTOR WINDSHIELD #659 366.22
7710.65060 WEST SIDE TRACTOR STREET PADS #609 428.04
7710.65060 WHOLESALE DIRECT INC 66 WIPER BLADES 282.66
7710.65060 WHOLESALE DIRECT INC STROBE TUBE 86.24
7710.65060 WHOLESALE DIRECT INC RED/WHITE REFLECTOR TAPE 151.81
7710.65060 WHOLESALE DIRECT INC WIPER BLADES 22.79
7710.65060 WHOLESALE DIRECT INC HIGH-INTENSITY LAMP ASSYM. 164.70
7710.65060 ZEIGLER CHEVROLET-SCHAUMBURG L P/S PUMP #503 219.43
7710.65060 ADVANCED PROCLEAN, INC.MOBILE POWER WASHING SERVICE 607.50
*Advanced Payment
2163 of 424
CITY OF EVANSTON, ILR5504003B
BILLS LIST
10/09/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 GOLF MILL FORD TURBOCHARGER ASSYM. #163 5,394.88
82,126.47
82,126.47
00601 EQUIPMENT REPLACEMENT FUND
7780 VEHICLE REPLACEMENTS
7780.65550 CURRIE MOTORS 12 REPLACEMENT VEHICLES 638,088.68
7780.65550 CURRIE MOTORS 3 CHEVY REPLACEMENT VEHICLES 87,495.00
725,583.68
725,583.68
00605 INSURANCE FUND
7801 EMPLOYEE BENEFITS
7801.57235 MEIER, MICHAEL E REFUND-OVERPYMNT INSURANCE 1,194.63
7801.66054 SENIORS CHOICE MONTHLY INVOICE 1,649.05
2,843.68
2,843.68
00700 FIREFIGHTERS PENSION FUND
8000 FIREFIGHTERS' PENSION
8000.61755 BURKE BURNS & PINELLI, LTD.*LEGAL FEES 1,279.60
8000.61755 NORTHERN TRUST COMPANY *INVESTMENT FEES 3,619.99
4,899.59
4,899.59
3,267,216.53TOTAL
*Advanced Payment
2264 of 424
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
Supplemental Bills List Attachment
General
3205.62695 Best Taxi Taxi Cab Coupons payment 3,876.00
3205.62695 303 Taxi Taxi Cab Coupons payment 1,890.00
3205.62695 Norshore Cab Taxi Cab Coupons payment 9,948.00
15,714.00
Insurance
Various Various Casualty Loss 14,443.41
Various Various Worker's Comp 6,618.75
Various Various Worker's Comp 28,005.10
Various IPBC Health Insrance premium 1,094,883.85
1,143,951.11
NSP2
Various Greater Illinois Title Co Emerson Square Development 317,205.80
317,205.80
Sewer
7560.68305 IEPA Loan Disbursement Sewer Imp 140,310.49
7545.68305 IEPA Loan Disbursement Sewer Imp 271,499.04
7600.68305 IEPA Loan Disbursement Sewer Imp 597,602.75
7617.68305 IEPA Loan Disbursement Sewer Imp 360,420.70
1,369,832.98
Various
Various Twin Eagle Natural Gas-June, 2012 7,950.00
7,950.00
2,854,653.89
Grand Total 6,121,870.42
Prepared by Date
Approved by Date
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10/09/2012
*Advanced Payment
2365 of 424
Bank of America Credit Card Statement for the Period Ending August 31, 2012ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionADMN SVCS /HUMAN RES - 49925AMERICAN PAYROLL ASSOC $ 405.00 08/24/201262295 TRAINING & TRAVELPATRICIA FORD-ANNUAL PREPARING FOR YEAR-END CLASS 2013ADMN SVCS /HUMAN RES - 49925AMERICAN PAYROLL ASSOC $ 405.00 08/24/201262295 TRAINING & TRAVELJOYCE SONIE-ANNUAL PREPARING FOR YEAR-END CLASS 2013ADMN SVCS /HUMAN RES - 49925ILLINOIS STATE MEDICAL $ 80.00 08/06/201262295 TRAINING & TRAVELWorker's Compensation seminar registrationADMN SVCS /HUMAN RES - 49925ILLINOIS STATE MEDICAL $ (80.00)08/10/201262295 TRAINING & TRAVELWC seminar registration refundADMN SVCS /HUMAN RES - 49925SUBWAY 03466141 $ 115.00 08/02/201262310 HR ONLY - CITY WIDE TRAININGOSHA full day training - lunchADMN SVCS /HUMAN RES - 49925PIZZA HUT 07143894 $ 79.70 08/06/201262310 HR ONLY - CITY WIDE TRAININGOSHA Training lunchADMN SVCS /HUMAN RES - 49925NIU OUTREACH $ 70.00 08/10/201262310 HR ONLY - CITY WIDE TRAINING14 certification cards for 10 hour OSHA trainingADMN SVCS /HUMAN RES - 49925NIU OUTREACH $ 70.00 08/13/201262310 HR ONLY - CITY WIDE TRAINING14 certification cards for 30 hour OSHA trainingADMN SVCS /HUMAN RES - 49925JEWEL #3308 $ 10.00 08/01/201262310 HR ONLY - CITY WIDE TRAININGOSHA full day training - lunch suppliesADMN SVCS /HUMAN RES - 49925AMERICAN PAYROLL ASSOC $ 219.00 08/13/201262360 MEMBERSHIP DUESJOYCE SONIE ANNUAL- APA MEMBERSHIP DUESADMN SVCS /HUMAN RES - 49925POTBELLY 005 $ 151.50 08/24/201262512 RECRUITMENT SERVICESRecruitment- Forestry WorkerADMN SVCS /HUMAN RES - 49925PANERA BREAD #645 $ 42.57 08/24/201262512 RECRUITMENT SERVICESRecruitment- Forestry WorkerADMN SVCS/ADMININTERNATIONAL TRANSACTION $ 0.16 08/28/201262205 ADVERTISINGFee associated with Woothemes purchase from London, Great Britain (see above transaction)ADMN SVCS/ADMINWoothemes.com $ 20.00 08/28/201262250 COMPUTER EQUIPMENT MAINT.Stock photography for the City of Evanston's websiteADMN SVCS/ADMINICMA INTERNET $ 1,076.60 08/01/2012ADMN SVCS/INFO SYS - 49926SPRINGFIELD CROWNE PLA $ 293.44 08/27/201262295 TRAINING & TRAVELIllinois Digital Government Summit 2012 hotelADMN SVCS/INFO SYS - 49926E REPUBLIC INC $ 75.00 08/23/201262295 TRAINING & TRAVELIllinois Digital Government Summit 2012 registrationADMN SVCS/INFO SYS - 49926APPLE STORE #R089 $ 63.37 08/27/201262295 TRAINING & TRAVELiPad video adapter and cable for City Manager's MeetingADMN SVCS/INFO SYS - 49926ADOBE SYSTEMS, INC. $ 53.11 08/20/201262295 TRAINING & TRAVELMonthly subscription for video editing software for CMO office. Adobe Creative CloudADMN SVCS/INFO SYS - 49926PHILLYS BEST $ 21.22 08/09/201262295 TRAINING & TRAVELInternet outage at COE. Was unable to leave office due to severity of issueADMN SVCS/INFO SYS - 49926OFFICE DEPOT #510 $ 68.99 08/14/201265095 OFFICE SUPPLIESTonerADMN SVCS/INFO SYS - 49926CRUCIAL.COM $ 1,441.51 08/10/201265555 PERSOJNAL COMPUTER EQUIPMENTMemory UpgradesADMN SVCS/INFO SYS - 49926CRUCIAL.COM $ 689.27 08/23/201265555 PERSOJNAL COMPUTER EQUIPMENTMemory UpgradesADMN SVCS/INFO SYS - 49926CRUCIAL.COM $ 478.43 08/09/201265555 PERSOJNAL COMPUTER EQUIPMENTMemory UpgradesADMN SVCS/INFO SYS - 49926CRUCIAL.COM $ 451.31 08/30/201265555 PERSOJNAL COMPUTER EQUIPMENTMemory UpgradesADMN SVCS/INFO SYS - 49926ADVANCED BUSINESS TECH $ 200.99 08/13/201265555 PERSOJNAL COMPUTER EQUIPMENTP.C. SuppliesADMN SVCS/INFO SYS - 49926OUTSOURCE TECHNOLOGIES $ 920.00 08/24/201262210 PRINTINGprinter tonerADMN SVCS/INFO SYS - 49926OUTSOURCE TECHNOLOGIES $ 631.65 08/14/201262210 PRINTINGprinter tonerADMN SVCS/INFO SYS - 49926FEDEXOFFICE 00036053 $ 567.00 08/06/201262210 PRINTINGshipment chargesADMN SVCS/INFO SYS - 49926OUTSOURCE TECHNOLOGIES $ 410.00 08/14/201262210 PRINTINGprinter tonerADMN SVCS/INFO SYS - 49926OUTSOURCE TECHNOLOGIES $ 295.00 08/14/201262210 PRINTINGprinter tonerADMN SVCS/INFO SYS - 49926EXXONMOBIL 96024591 $ 50.00 08/28/201262295 TRAINING & TRAVELfuelADMN SVCS/INFO SYS - 49926EXXONMOBIL 97338586 $ 25.00 08/01/201262295 TRAINING & TRAVELfuelADMN SVCS/INFO SYS - 49926PIT STOP 500 $ 46.26 08/27/201262295 TRAINING & TRAVELfuelADMN SVCS/INFO SYS - 49926INTERFACEOPTICS $ 380.65 08/22/201265555 PERSONAL COMPUTER EQUIPMENT network GBIC adaptersADMN SVCS/INFO SYS - 49926SERVER SUPPLY.COM INC $ 244.88 08/07/201265555 PERSONAL COMPUTER EQUIPMENT Server partsADMN SVCS/INFO SYS - 49926SEWELL DIRECT $ 228.18 08/22/201265555 PERSONAL COMPUTER EQUIPMENT Fiber Optic patch cable ADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 194.98 08/14/201265555 PERSONAL COMPUTER EQUIPMENT IT suppliesADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 75.59 08/10/201265555 PERSONAL COMPUTER EQUIPMENT IT suppliesADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 50.09 08/09/201265555 PERSONAL COMPUTER EQUIPMENT IT suppliesADMN SVCS/INFO SYS - 49926PCRICHARD.COM (#12) $ 19.96 08/24/201265555 PERSONAL COMPUTER EQUIPMENT Analog TelephoneADMN SVCS/INFO SYS - 49926PARADISE POINT RESORT $ (167.77)08/17/201262295 TRAINING & TRAVELRefund for training/conference for Davenport cancelled.ADMN SVCS/INFO SYS - 49926WUFOO.COM/CHARGE $ 29.95 08/13/201262341 INTERNET SOLUTION PROVIDERSMonthly fee for website forms design tool.ADMN SVCS/INFO SYS - 49926RIMUHOSTING.COM $ 19.95 08/14/201262341 INTERNET SOLUTION PROVIDERSMonthly fee for off-site storage for payroll backup files.October 2, 2012Page 1 of 1966 of 424
Bank of America Credit Card Statement for the Period Ending August 31, 2012ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionADMN SVCS/INFO SYS - 49926INTERNATIONAL TRANSACTION $ 0.16 08/14/201262341 INTERNET SOLUTION PROVIDERSMonthly fee for off-site storage for payroll backup files.ADMN SVCS/PARKIING SVCS - 49930CROWN TROPHY 54 $ 69.80 08/22/201262513 COMMUNITY PICNIC-SP EVENTSCommunity PicnicADMN SVCS/PARKIING SVCS - 49930THE HOME DEPOT 1902 $ 47.88 08/23/201262513 COMMUNITY PICNIC-SP EVENTSCommunity PicnicADMN SVCS/PARKIING SVCS - 49930SAMSCLUB #6444 $ 28.56 08/27/201262513 COMMUNITY PICNIC-SP EVENTSCommunity PicnicADMN SVCS/PARKIING SVCS - 49930MENARDS GURNEE $ 77.00 08/29/201265050 BUILDING MAINTENANCE MATERIALBlack Cooling Sock for Civic Center Entrance DoorADMN SVCS/PARKIING SVCS - 49930THE HOME DEPOT 1902 $ 58.62 08/01/201265050 BUILDING MAINTENANCE MATERIALTrash Can Liners, LampsADMN SVCS/PARKIING SVCS - 49930NORTH SHORE POOL & $ 35.90 08/30/201265050 BUILDING MAINTENANCE MATERIALFilter Baskets for Fountain Sq.ADMN SVCS/PARKIING SVCS - 49930EVANSTON IMPRINTABLES $ 145.72 08/10/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALMeter Hood PrintingADMN SVCS/PARKIING SVCS - 49930THE HOME DEPOT 1902 $ 83.56 08/10/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALCable ties for meter hoodsADMN SVCS/PARKIING SVCS - 49930CARQUEST 01027598 $ 24.24 08/10/201268205 PUBLIC WKS CONTINGENCIESMotor oil, pressure washers, vacuumCITY COUNCIL ADMIN - 49935PRESTONS FLOWERS $ 83.00 08/30/201262370 EXPENSE ALLOWANCEFlowers from City Council for the passing of Ald. Braithwaite's father-Cleveland Braithwaite 8/28/12CITY MGR'S OFF - 49932ISTOCK INTERNATIONAL $ 41.50 08/13/201262205 ADVERTISINGStock photographsCITY MGR'S OFF - 49932ISTOCK INTERNATIONAL $ 9.99 08/13/201262205 ADVERTISINGStock photographsCITY MGR'S OFF - 49932USAIRWAY 03724835183602 $ 321.60 08/31/201262295 TRAINING & TRAVELICMA Conference Airfare McRaeCITY MGR'S OFF - 49932AMERICAN 00171258188636 $ 277.60 08/20/201262295 TRAINING & TRAVELAirfare for conference travelCITY MGR'S OFF - 49932PAYPAL CFA $ 247.50 08/17/201262295 TRAINING & TRAVELCode for America Conference registrationCITY MGR'S OFF - 49932DUNKIN #306178 Q35 $ 76.23 08/28/201262295 TRAINING & TRAVELManagers training meeting 8-28CITY MGR'S OFF - 49932Dominicks Stor00011379 $ 22.96 08/28/201262295 TRAINING & TRAVELManagers training meeting 8-28CITY MGR'S OFF - 49932XCOM GLOBAL INC $ (44.85)08/23/201262295 TRAINING & TRAVELRefund Mifi deviceCITY MGR'S OFF - 49932XCOM GLOBAL INC $ (44.85)08/23/201262295 TRAINING & TRAVELRefund Mifi deviceCITY MGR'S OFF - 49932HOOTSUITE MEDIA INC. $ 5.99 08/07/201262340 IS SUPPORT FEESSocial media dashboard for monitoring keyboards, manage multiple social media sites, WordPress & FoursquareCITY MGR'S OFF - 49932EVANSTON SIGNS AND GRA $ 95.00 08/09/201262490 OTHER PROGRAM COSTSFQHC BannerCITY MGR'S OFF - 49932PRESTONS FLOWERS $ 68.00 08/08/201262490 OTHER PROGRAM COSTSFQHC EventCITY MGR'S OFF - 49932JEWEL #3428 $ 15.42 08/09/201262490 OTHER PROGRAM COSTSFQHC EventCITY MGR'S OFF - 49932DOLRTREE 673 00006734 $ 8.00 08/09/201262490 OTHER PROGRAM COSTSFQHC EventCITY MGR'S OFF - 49932BLICK ART 800 447 1892 $ 29.98 08/13/201264505 TELECOMMUNICATIONS CARRIER LINE CHSupplies for 3-1-1 CenterCITY MGR'S OFF - 49932FONTSHOP.COM-USD $ 219.00 08/01/201264545 (IS ONLY) PERSONAL COMP SOFTWAREMeta Font PurchaseCITY MGR'S OFF - 49932LULU $ 185.30 08/14/201265025 FOODCity Council meetingCITY MGR'S OFF - 49932POTBELLY 005 $ 160.18 08/07/201265025 FOODCity Council MeetingCITY MGR'S OFF - 49932Dominicks Stor00011379 $ 62.46 08/10/201265025 FOODRace Dialogue MeetingCITY OF EVANSTON - 28879GOODWILL CREDIT $ (122.00)08/23/2012Finance Charge ReimbursementCITY OF EVANSTON-PUBLIC WORKS - 28823SUPERSHUTTLE EXECUCARL $ 20.00 08/27/201262295 TRAINING & TRAVELAPWA Congress Shuttle FareCITY OF EVANSTON-PUBLIC WORKS - 28823TANGERINE GRILL AND PA $ 20.00 08/31/201262295 TRAINING & TRAVELAPWA Congress (food)CITY OF EVANSTON-PUBLIC WORKS - 28823SUPERSHUTTLE EXECUCARL $ 20.00 08/31/201262295 TRAINING & TRAVELAPWA Congress Shuttle FareCITY OF EVANSTON-PUBLIC WORKS - 28823MARRIOTT 33764 ANAHEIM $ 16.32 08/29/201262295 TRAINING & TRAVELLunch at APWA CongressCITY OF EVANSTON-PUBLIC WORKS - 28823ARAMARK ANAHEIM CONVEN $ 13.25 08/27/201262295 TRAINING & TRAVELLunch at APWA CongressCITY OF EVANSTON-PUBLIC WORKS - 28823MARRIOTT 33764 ANAHEIM $ 9.70 08/30/201262295 TRAINING & TRAVELAPWA Congress (Food)October 2, 2012Page 2 of 1967 of 424
Bank of America Credit Card Statement for the Period Ending August 31, 2012ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionCITY OF EVANSTON-PUBLIC WORKS - 28823MARRIOTT 33764 ANAHEIM $ 3.77 08/31/201262295 TRAINING & TRAVELAPWA CongressCITY OF EVANSTON-PUBLIC WORKS - 28823US CONF OF MAYORS $ 99.00 08/28/201262295 TRAINING & TRAVELLexington Fall US Conf. of Mayors SummitCITY OF EVANSTON-PUBLIC WORKS - 28823AMERICAN PUBLIC WORKS $ 65.00 08/23/201262295 TRAINING & TRAVELAPWA Chapters Dinner (APWA Anaheim Congress)CITY OF EVANSTON-PUBLIC WORKS - 28823CSI CRESTLINE CO INC $ 997.50 08/31/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSPedestrian Safety StickersCITY OF EVANSTON-PUBLIC WORKS - 28823GFS MKTPLC #1915 $ 97.59 08/06/201268205 PUBLIC WKS CONTINGENCIESSYEP Cook OutCITY OF EVANSTON-PUBLIC WORKS/ - 28857LEMOI ACE HDWE $ 694.95 08/17/201262230 SVC TO MAINTAIN MAINSMeter PostsCITY OF EVANSTON-PUBLIC WORKS/ - 28857OAKTON COMMUNITY COLLE $ 113.00 08/16/201262295 TRAINING & TRAVELExcel Training - Donna Ferrill, CSRCITY OF EVANSTON-PUBLIC WORKS/ - 28857UNIFORMITY INC $ 441.60 08/16/201265020 CLOTHINGPEO UniformsCITY OF EVANSTON-PUBLIC WORKS/ - 28857GAL GALLS INC $ 407.90 08/22/201265020 CLOTHINGPEO UniformsCITY OF EVANSTON-PUBLIC WORKS/ - 28857UNIFORMITY INC $ 243.75 08/10/201265020 CLOTHINGPEO UniformsCITY OF EVANSTON-PUBLIC WORKS/ - 28857UNIFORMITY INC $ 129.90 08/13/201265020 CLOTHINGPEO UniformsCITY OF EVANSTON-PUBLIC WORKS/ - 28857UNIFORMITY INC $ 116.90 08/24/201265020 CLOTHINGPEO UniformsCITY OF EVANSTON-PUBLIC WORKS/ - 28857GAL GALLS INC $ 52.98 08/13/201265020 CLOTHINGPEO UniformsCITY OF EVANSTON-PUBLIC WORKS/ - 28857DURAY MANUFACTURING, I $ 978.00 08/23/201268205 PUBLIC WKS CONTINGENCIESFlorescent Lamps - Sherman PlazaCITY OF EVANSTON-PUBLIC WORKS/ - 28857DURAY MANUFACTURING, I $ 978.00 08/27/201268205 PUBLIC WKS CONTINGENCIESFlorescent Lamps - Sherman PlazaCOMM ECON DEV/ADMIN - 50405BRAVO CHURCH ST PLAZA $ 82.28 08/24/201262295 TRAINING & TRAVELEvanston Community Foundation: Economic Development SummitCOMM ECON DEV/ADMIN - 50405HILTON HOTEL FOOD/BEV $ 56.62 08/31/201262295 TRAINING & TRAVELMtg with Paul Zalmezak to discuss Econ Devel Division staffingCOMM ECON DEV/ADMIN - 50405BERGHOFF CATERING $ 52.90 08/03/201262295 TRAINING & TRAVELEconomic Development Recruiting meeting with Paul ZalmezakCOMM ECON DEV/ADMIN - 50405THE CELTIC KNOT LLC $ 30.11 08/13/201262295 TRAINING & TRAVELEconomic Development Meeting with Johanna Nyden & Steve GriffinCOMM ECON DEV/ADMIN - 50405CITY OF EVANSTON-CH $ 4.00 08/22/201262295 TRAINING & TRAVELParking for Economic Development RetreatCOMM ECON DEV/ADMIN - 50405CITY OF EVANSTON $ 2.00 08/24/201262295 TRAINING & TRAVELParking for Mtg with Economic Development Division Staff & Evanston Community Foundation member Sarah ShastockCOMM ECON DEV/ADMIN - 50405ICSC $ 100.00 08/22/201262295 TRAINING & TRAVELJim Furey - Fee for Chicagoland Retail Connection eventCOMM ECON DEV/ADMIN - 50405ICSC $ 95.00 08/22/201262360 MEMBERSHIP DUESJim Furey - ICSC MembershipCOMM ECON DEV/ADMIN - 50405GROU.PS NETWORK, IN $ 19.95 08/28/201262360 MEMBERSHIP DUESSubscription for monthly Internet web group discussion for targeted industriesCOMM ECON DEV/ADMIN - 50405NU ATHL TICKET OFFICE $ 1,280.00 08/27/201262490 OTHER PROGRAM COSTSEvanston Brokers' MeetingCOMM ECON DEV/ADMIN - 50405NU ATHL TICKET OFFICE $ 750.00 08/28/201262490 OTHER PROGRAM COSTSBroker Event Ticket IncentiveCOMM ECON DEV/ADMIN - 50405NU ATHL TICKET OFFICE $ 750.00 08/28/201262490 OTHER PROGRAM COSTSEvanston Brokers Meeting/IncentiveCOMM ECON DEV/ADMIN - 50405BISNOW $ 64.00 08/23/201262490 OTHER PROGRAM COSTSOffice Development Networking Event Chicago LoopCOMM ECON DEV/ADMIN - 50405HILTON HOTEL FOOD/BEV $ 49.15 08/23/201262490 OTHER PROGRAM COSTSED Division Management Retreat Working LunchCOMM ECON DEV/ADMIN - 50405COZY NOODLES & RICE $ 47.36 08/06/201262490 OTHER PROGRAM COSTSEconomic Development Division Website Development MtgCOMM ECON DEV/ADMIN - 50405POTBELLY 005 $ 41.77 08/13/201262490 OTHER PROGRAM COSTSWebsite Development / Content Working LunchOctober 2, 2012Page 3 of 1968 of 424
Bank of America Credit Card Statement for the Period Ending August 31, 2012ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionCOMM ECON DEV/ADMIN - 50405EB EVANSTON MINI MAKE $ 32.64 08/03/201262660 Business attraction/ExpansionTechnology Innovation Center Maker Faire in Downtown Evanston Sunday August 5thCOMM ECON DEV/ADMIN - 50405SPRINT STORE #671 $ 39.98 08/16/201264540 TELECOMMUNICATIONS - WIRCell Phone Protection PlanCOMM ECON DEV/ADMIN - 50405INT'L CODE COUNCIL INC $ 525.98 08/01/201265010 BOOKS, PUBLICATIONS, MAPSCode Update PublicationsCOMM ECON DEV/ADMIN - 50405BENNISONS BAKERY INC $ 13.25 08/13/201265025 FOODRefreshments for Economic Development MeetingCOMM ECON DEV/ADMIN - 50405WALGREENS #2619 $ 7.63 08/22/201265095 OFFICE SUPPLIESBatteries for Wireless Mouse and photos for art wall and websiteCOMM ECON DEV/BLDG PS - 49933ILFLS COM $ 59.95 08/27/201262345 COURT COSTS/LITIGATIONWeb based subscription fee for the Illinois Foreclosure Listing ServiceCOMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 6.50 08/07/201262345 COURT COSTS/LITIGATIONRECORDING OF MORTGAGES AND LIENS AT COOK COUNTY RECORDER OF DEEDSCOMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 4.00 08/07/201262345 COURT COSTS/LITIGATIONRECORDING OF MORTGAGES AND LIENS AT COOK COUNTY RECORDER OF DEEDSCOMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 4.00 08/27/201262345 COURT COSTS/LITIGATIONRECORDING OF MORTGAGES AND LIENS AT COOK COUNTY RECORDER OF DEEDSCOMM ECON DEV/BLDG PS - 49933DESIGN ARTS SEMINAR $ 165.00 08/06/201262360 MEMBERSHIP DUESDay 3 of 3- Continuing education credits for Supervising Inspector Henry Sonn's architect license renewal- requiredCOMM ECON DEV/BLDG PS - 49933DESIGN ARTS SEMINAR $ 165.00 08/06/201262360 MEMBERSHIP DUESDay 1 of 3: Continuing education credits for Supervising Inspector Henry Sonn's architect license renewal-requiredCOMM ECON DEV/BLDG PS - 49933DESIGN ARTS SEMINAR $ 165.00 08/06/201262360 MEMBERSHIP DUESDay 2 of 3: Continuing education credits for Supervising Inspector Henry Sonn's architect license renewal- requiredCOMM ECON DEV/BLDG PS - 49933IAEI $ 275.61 08/20/201265010 BOOKS, PUBLICATIONS, MAPSPurchase of ICC 2012 Edition Building Code Books (not including the 2012 NEC)COMM ECON DEV/BLDG PS - 49933ADOBE SYSTEMS, INC. $ 95.61 08/06/201265095 OFFICE SUPPLIESPurchase of Adobe PDF conversion productCOMM ECON DEV/PLNNING - 49934CITY OF EVANSTON-CH $ 3.00 08/07/201262295 TRAINING & TRAVELParking for Performing Arts District Project - Downtown EvanstonFIRE/ADMINANSTON - 49929SHORE POWER INC $ 271.46 08/17/201262235 OFFICE EQUIPMENT MAINT.alkaline batteriesFIRE/ADMINANSTON - 49929PROVANTAGE LLC $ 123.03 08/17/201262235 OFFICE EQUIPMENT MAINT.MDC batteryFIRE/ADMINANSTON - 49929APPLE STORE #R089 $ 49.90 08/06/201262235 OFFICE EQUIPMENT MAINT.Phone accessoriesFIRE/ADMINANSTON - 49929COMFORT SUITES $ 78.40 08/17/201262295 TRAINING & TRAVELSpringfield State Terrorism Center meetingFIRE/ADMINANSTON - 49929EVANSTON SIGNS AND GRA $ 115.00 08/23/201262295 TRAINING & TRAVEL"Training in Progress" for fire companiesFIRE/ADMINANSTON - 49929FRED PRYOR CAREERTRACK $ 79.00 08/31/201262295 TRAINING & TRAVELEducation, one day seminarFIRE/ADMINANSTON - 49929BENNISONS BAKERY INC $ 19.88 08/02/201262295 TRAINING & TRAVELTraining RefreshmentsFIRE/ADMINANSTON - 49929FOOD4LESS #0558 $ 8.94 08/13/201262295 TRAINING & TRAVELWater bottles for Battalion 21FIRE/ADMINANSTON - 49929THE HOME DEPOT 1902 $ 100.86 08/27/201265085 MINOR EQUIPMENT AND TOOLSClear Poly sheeting & duct tape/ Squad 21FIRE/ADMINANSTON - 49929APPLE STORE #R056 $ 79.85 08/02/201265085 MINOR EQUIPMENT AND TOOLSPhone Equipt. SuppliesFIRE/ADMINANSTON - 49929THE HOME DEPOT 1902 $ 61.48 08/30/201265085 MINOR EQUIPMENT AND TOOLSSCBA ToolsFIRE/ADMINANSTON - 49929ALL WEATHER SAFTEY WHI $ 98.87 08/29/201265090 SAFETY EQUIPMENTStorm whistles & lanyards/P.W.C.FIRE/ADMINANSTON - 49929THE HOME DEPOT 1902 $ 64.92 08/13/201265125 OTHER COMMODITIESKnox Box Maintenance SuppliesFIRE/ADMINANSTON - 49929PRESTONS FLOWERS $ 63.34 08/06/201265125 OTHER COMMODITIESFF C. Martin & FamilyFIRE/ADMINANSTON - 49929SPRINT STORE #671 $ 47.98 08/02/201265125 OTHER COMMODITIEScell phone accessoriesFIRE/ADMINANSTON - 49929BENNISONS BAKERY INC $ 14.32 08/16/201265125 OTHER COMMODITIESbreakfast meetingFIRE/ADMINANSTON - 49929AQUA JET CAR WASH $ 2.21 08/13/201265125 OTHER COMMODITIEScar washHEALTH - 49924MARRIOTT CONF CTR NORM $ 244.16 08/02/201262295 TRAINING & TRAVELHotel stay for CD Conference 2012 (M. Keeler)HEALTH - 49924SCS LTD $ 556.20 08/29/201262471 COOK CO-VECTOR SURVEILLANCE GRANTDeet mosquito wipes (for the community)HEALTH - 49924FEDEX 413102595 $ 38.98 08/06/201262471 COOK CO-VECTOR SURVEILLANCE GRANTShipment of dead bird for detection of WNVHEALTH - 49924FEDEX 413205580 $ 23.24 08/06/201262471 COOK CO-VECTOR SURVEILLANCE GRANTShipment of dead bird for detection of WNVHEALTH - 49924PEST CONTROL SUPPLIES $ 876.32 08/09/201262474 HEALTH PROTECTION GRANTPest control supplies for Rodent ProgramHEALTH - 49924PEST CONTROL SUPPLIES $ 230.19 08/03/201262474 HEALTH PROTECTION GRANTPest control supplies for Rodent ProgramHEALTH - 49924THE HOME DEPOT 1902 $ 176.34 08/02/201262474 HEALTH PROTECTION GRANTSupplies for Rodent ProgramOctober 2, 2012Page 4 of 1969 of 424
Bank of America Credit Card Statement for the Period Ending August 31, 2012ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionHEALTH - 49924DUNKIN #306178 Q35 $ 21.05 08/06/201265025 FOODStaffHEALTH - 49924MOORE MEDICAL LLC WEB $ 155.85 08/27/201265045 LICENSING/REGULATORY SUPPLIESGloves for inspectorsHEALTH - 49924BAILEY'S TEST STRIPS & $ 150.00 08/31/201265045 LICENSING/REGULATORY SUPPLIESTest strips for restaurant inspectionsHEALTH - 49924BREVIS CORPORATION $ 51.23 08/21/201265045 LICENSING/REGULATORY SUPPLIESGlitterbug potion for handwashing demonstrations (C. Ferguson)HEALTH - 49924SHORE POWER INC $ 26.53 08/21/201265045 LICENSING/REGULATORY SUPPLIESBatteries for handwashing demonstration tool (C. Ferguson)HEALTH - 49924AMAZON MKTPLACE PMTS $ 21.63 08/27/201265095 OFFICE SUPPLIESStylus for IPADS for inspectorsHEALTH - 49924CARMENS PIZZA EVANSTON $ 102.09 08/24/201265125 OTHER COMMODITIESPublic Service week- HealthLAW/LEGAL - 4992755 EAST MONROE $ 14.00 08/30/201262345 COURT COSTS/LITIGATIONLIBRARY/ADMIN - 49963USPS 16262202033309188 $ 450.00 08/31/201262315 POSTAGEPOSTAGELIBRARY/ADMIN - 49963UPS 1ZT5919Y0391913766 $ 11.36 08/06/201262315 POSTAGESHIPPINGLIBRARY/ADMIN - 49963THE HOME DEPOT 1902 $ 251.65 08/24/201265050 BUILDING MAINTENANCE MATERIAL2x4 8' long, 2 gallons of weed b gone, 2 gallons of degreaser, 2 gallons of glass cleaner, latex gloves, loctite super glue, rope, hose attachment, energizer batteries D size, 9 volt batteries, great stuff crack filler, goo gone, drain cleaner, towels,LIBRARY/ADMIN - 49963THE HOME DEPOT 1902 $ 40.52 08/27/201265050 BUILDING MAINTENANCE MATERIAL5 packs of weed wacker whipsLIBRARY/ADMIN - 49963THE HOME DEPOT 1902 $ (37.96)08/27/201265050 BUILDING MAINTENANCE MATERIALreturned 2 gallons of weed b goneLIBRARY/ADMIN - 49963STANDARD PIPE $ 799.97 08/22/201265050 BUILDING MAINTENANCE MATERIALvalves,solinoids,electric eye,push buttonLIBRARY/ADMIN - 49963MCMASTER-CARR $ 128.64 08/01/201265050 BUILDING MAINTENANCE MATERIALgarbage bags, door holdersLIBRARY/ADMIN - 49963CVSPHARMACY #8760 Q03 $ 16.95 08/20/201265050 BUILDING MAINTENANCE MATERIAL5 packs of latex glovesLIBRARY/ADMIN - 49963IMPRINT PLUS $ 233.27 08/13/201265095 OFFICE SUPPLIESADMINISTRATION OFFICE SUPPLIESLIBRARY/ADMIN - 49963INTERNATIONAL TRANSACTION $ 1.87 08/13/201265095 OFFICE SUPPLIESADMINISTRATION OFFICE SUPPLIESLIBRARY/ADMIN - 49963AZURADISC $ 184.27 08/30/201265100 LIBRARY SUPPLIESMAIN OFFICE SUPPLIESLIBRARY/ADMIN - 49963AMAZON MKTPLACE PMTS $ 180.51 08/29/201265100 LIBRARY SUPPLIESNORTH BRANCH LIBRARY SUPPLIESLIBRARY/ADMIN - 49963AMAZON MKTPLACE PMTS $ 34.95 08/29/201265100 LIBRARY SUPPLIESMAIN OFFICE SUPPLIESLIBRARY/ADMIN - 49963PIONEER PRESS $ 14.00 08/27/201265635 PERIODICALSEVANSTON REVIEW SUBSCRIPTIONLIBRARY/ADMIN - 49963PC American Girl $ 199.35 08/07/201265641 AUDIO VISUAL COLLECTIONSJUVENILE VIDEOSPOLICE DEPT/ADMIN - 49966CLARK 8919 $ 68.83 08/27/201241420 RESERVE NARCOTIC ENFORCEMENTGas PurchasePOLICE DEPT/ADMIN - 49966SUNOCO 0443361103 $ 59.59 08/28/201241420 RESERVE NARCOTIC ENFORCEMENTGas PurchasePOLICE DEPT/ADMIN - 49966FIVE PTS CTRY CONV QPS $ 47.65 08/31/201241420 RESERVE NARCOTIC ENFORCEMENTGas PurchasePOLICE DEPT/ADMIN - 49966FORCE SCIENCE INSTITUT $ 750.00 08/20/201262295 TRAINING & TRAVELTraining - R. EddingtonPOLICE DEPT/ADMIN - 49966FORCE SCIENCE INSTITUT $ 750.00 08/27/201262295 TRAINING & TRAVELTraining - D. RussellPOLICE DEPT/ADMIN - 49966FITNESS FACTORY OUTLET $ 715.50 08/01/201262295 TRAINING & TRAVELEPD EquipmentPOLICE DEPT/ADMIN - 49966FITNESS FACTORY OUTLET $ 715.50 08/01/201262295 TRAINING & TRAVELEPD EquipmentPOLICE DEPT/ADMIN - 49966AATP $ 110.00 08/22/201262295 TRAINING & TRAVELTraining - P. QuehlPOLICE DEPT/ADMIN - 49966AATP $ 110.00 08/24/201262295 TRAINING & TRAVELTraining - P. QuehlPOLICE DEPT/ADMIN - 49966HTE USER S GROUP $ 75.00 08/09/201262295 TRAINING & TRAVEL2012 Midwest SUGA Conference Registration (Jones)POLICE DEPT/ADMIN - 49966HTE USER S GROUP $ 75.00 08/09/201262295 TRAINING & TRAVEL2012 Midwest SUGA Conference Registration (Polinski)POLICE DEPT/ADMIN - 49966HTE USER S GROUP $ 75.00 08/09/201262295 TRAINING & TRAVEL2012 Midwest SUGA Conference Registration (Drake)POLICE DEPT/ADMIN - 49966HTE USER S GROUP $ 75.00 08/09/201262295 TRAINING & TRAVEL2012 Midwest SUGA Conference Registration (Hakimian)POLICE DEPT/ADMIN - 49966HTE USER S GROUP $ 75.00 08/09/201262295 TRAINING & TRAVEL2012 Midwest SUGA Conference Registration (Deacon)POLICE DEPT/ADMIN - 49966HTE USER S GROUP $ 75.00 08/09/201262295 TRAINING & TRAVEL2012 Midwest SUGA Conference Registration (DeLaRosa)POLICE DEPT/ADMIN - 49966HTE USER S GROUP $ 75.00 08/09/201262295 TRAINING & TRAVEL2012 Midwest SUGA Conference Registration (Bartz)POLICE DEPT/ADMIN - 49966HTE USER S GROUP $ 75.00 08/13/201262295 TRAINING & TRAVEL2012 Midwest SUGA Conference Registration (Whalen)POLICE DEPT/ADMIN - 49966ALEXIAN BROTHERS BEHAV $ 30.00 08/22/201262295 TRAINING & TRAVELTraining - P. QuehlPOLICE DEPT/ADMIN - 49966AMAZON MKTPLACE PMTS $ 24.00 08/10/201262295 TRAINING & TRAVELOtterbox iPhone Case & Holster (Drake)October 2, 2012Page 5 of 1970 of 424
Bank of America Credit Card Statement for the Period Ending August 31, 2012ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionPOLICE DEPT/ADMIN - 49966THE UPS STORE 0511 $ 30.96 08/31/201262315 POSTAGEShipping to L3POLICE DEPT/ADMIN - 49966SQUAD FITTERS INC $ 465.21 08/22/201265020 CLOTHINGPolice Insignias for traffic helmetsPOLICE DEPT/ADMIN - 49966GFS MKTPLC #1915 $ 336.58 08/31/201265025 FOODPrisoner FoodPOLICE DEPT/ADMIN - 49966ULINE SHIP SUPPLIES $ 282.99 08/07/201265040 JANITORIAL SUPPLIESJanitorial SuppliesPOLICE DEPT/ADMIN - 49966DOJE`S FORENSIC SUP $ 200.15 08/09/201265095 OFFICE SUPPLIESET SuppliesPOLICE DEPT/ADMIN - 49966DOJE`S FORENSIC SUP $ 95.08 08/01/201265095 OFFICE SUPPLIESET SuppliesPRCS/CHAND NEWB CNTR - 49945LEGOLAND DISCOVERY CEN $ 51.00 08/20/201262507 FIELD TRIPSLego Camp Field TripPRCS/CHAND NEWB CNTR - 49945LEGOLAND DISCOVERY CEN $ 51.00 08/27/201262507 FIELD TRIPSLego Camp Field TripPRCS/CHAND NEWB CNTR - 49945LEGOLAND DISCOVERY CEN $ 45.00 08/13/201262507 FIELD TRIPSLego Camp Field TripPRCS/CHAND NEWB CNTR - 49945LEGOLAND DISCOVERY CEN $ 6.00 08/06/201262507 FIELD TRIPSLego Camp Field TripPRCS/CHAND NEWB CNTR - 49945Dominicks Stor00011379 $ 8.17 08/06/201265025 FOODPopsicles for CampPRCS/CHAND NEWB CNTR - 49945US TOY CO INC 2 $ 92.43 08/03/201265110 REC PROGRAM SUPPLIESprizes and decoration supplies for Sports Camp Extravaganza BonanzaPRCS/CHAND NEWB CNTR - 49945Dominicks Stor00011379 $ 41.87 08/06/201265110 REC PROGRAM SUPPLIESpopsicles for Camp Olympics and cups for waterPRCS/COMMUNITY SERVICES - 50406TARGET 00009274 $ 29.99 08/22/201265095 OFFICE SUPPLIESRecorder for Ombudsman Documentation DictationPRCS/ECOLOGY CNTR - 49956American Canoe Associa $ 65.00 08/29/201262360 MEMBERSHIP DUESACA membership duesPRCS/ECOLOGY CNTR - 49956American Canoe Associa $ 65.00 08/29/201262360 MEMBERSHIP DUESACA membership duesPRCS/ECOLOGY CNTR - 49956American Canoe Associa $ 65.00 08/29/201262360 MEMBERSHIP DUESACA membership duesPRCS/ECOLOGY CNTR - 49956American Canoe Associa $ 65.00 08/29/201262360 MEMBERSHIP DUESACA membership duesPRCS/ECOLOGY CNTR - 49956RODENTPRO COM LLC $ 114.53 08/01/201262490 OTHER PROGRAM COSTSfrozen mice for snakesPRCS/ECOLOGY CNTR - 49956PETSMART INC 427 $ 65.40 08/16/201262490 OTHER PROGRAM COSTSfood for animalsPRCS/ECOLOGY CNTR - 49956PETSMART INC 427 $ 43.25 08/28/201262490 OTHER PROGRAM COSTSanimal maintenance suppliesPRCS/ECOLOGY CNTR - 49956PETSMART INC 427 $ 39.89 08/23/201262490 OTHER PROGRAM COSTSfood for animalsPRCS/ECOLOGY CNTR - 49956PETSMART INC 427 $ 18.74 08/14/201262490 OTHER PROGRAM COSTSAnimal Care foodPRCS/ECOLOGY CNTR - 49956Dominicks Stor00011379 $ 17.80 08/28/201262490 OTHER PROGRAM COSTSfresh food for animalsPRCS/ECOLOGY CNTR - 49956Dominicks Stor00011379 $ 12.05 08/16/201262490 OTHER PROGRAM COSTSfresh food for animalsPRCS/ECOLOGY CNTR - 49956Dominicks Stor00011379 $ 11.97 08/20/201265025 FOODpopsicles for campPRCS/ECOLOGY CNTR - 49956FOOD4LESS #0558 $ 137.85 08/15/201265025 FOODCamp out food for two campoutsPRCS/ECOLOGY CNTR - 49956Dominicks Stor00017004 $ 107.82 08/13/201265025 FOODpizza party for end of summer campPRCS/ECOLOGY CNTR - 49956Dominicks Stor00017004 $ 106.86 08/20/201265025 FOODpizza for end of summer partyPRCS/ECOLOGY CNTR - 49956FOOD4LESS #0558 $ 90.58 08/03/201265025 FOODCamp cookout foodPRCS/ECOLOGY CNTR - 49956Dominicks Stor00011379 $ 75.84 08/02/201265025 FOODEcoTravelers overnight breakfast foodPRCS/ECOLOGY CNTR - 49956GFS MKTPLC #1915 $ 60.56 08/13/201265025 FOODpopcorn for snackPRCS/ECOLOGY CNTR - 49956GFS MKTPLC #1915 $ 48.98 08/13/201265025 FOODCamp cookout foodPRCS/ECOLOGY CNTR - 49956GFS MKTPLC #1915 $ 37.94 08/20/201265025 FOODCamp cookout foodPRCS/ECOLOGY CNTR - 49956Dominicks Stor00017004 $ 23.95 08/03/201265025 FOODWildflower Camp popsicles and cookout foodPRCS/ECOLOGY CNTR - 49956FOOD4LESS #0558 $ 18.98 08/13/201265025 FOODCamp cookout foodPRCS/ECOLOGY CNTR - 49956Dominicks Stor00011379 $ 17.77 08/20/201265025 FOODCamp cookout foodPRCS/ECOLOGY CNTR - 49956GFS MKTPLC #1915 $ 12.55 08/06/201265025 FOODsupplies for camp cookoutPRCS/ECOLOGY CNTR - 49956Dominicks Stor00011379 $ 11.86 08/06/201265025 FOODcamp cook out suppliesPRCS/ECOLOGY CNTR - 49956FOOD4LESS #0558 $ 5.00 08/16/201265025 FOODbreakfast for family campoutPRCS/ECOLOGY CNTR - 49956Dominicks Stor00017004 $ 4.99 08/13/201265025 FOODveggie dogs for campPRCS/ECOLOGY CNTR - 49956Dominicks Stor00011379 $ 4.33 08/02/201265025 FOODEnd of summer camp staff partyPRCS/ECOLOGY CNTR - 49956LEMOI ACE HDWE $ 28.34 08/30/201265050 BUILDING MAINTENANCE MATERIALbuilding maintenance suppliesPRCS/ECOLOGY CNTR - 49956LEMOI ACE HDWE $ 36.07 08/27/201265050 BUILDING MAINTENANCE MATERIALbuilding maintenance materialsPRCS/ECOLOGY CNTR - 49956Dominicks Stor00011379 $ 5.98 08/06/201265050 BUILDING MAINTENANCE MATERIALbuilding maintenance materialsPRCS/ECOLOGY CNTR - 49956PLI WIX18009495171 $ 149.00 08/03/201265110 REC PROGRAM SUPPLIESfraudulent charge - credit in processPRCS/ECOLOGY CNTR - 49956TARGET 00009274 $ 120.80 08/15/201265110 REC PROGRAM SUPPLIEStents for family campoutPRCS/ECOLOGY CNTR - 49956US TOY CO INC 2 $ 81.85 08/01/201265110 REC PROGRAM SUPPLIEScamp luau suppliesPRCS/ECOLOGY CNTR - 49956TJMAXX #0440 $ 56.94 08/13/201265110 REC PROGRAM SUPPLIESprizes for the Duck PluckPRCS/ECOLOGY CNTR - 49956FISHTECH $ 44.55 08/21/201265110 REC PROGRAM SUPPLIESAccess to fishing suppliesPRCS/ECOLOGY CNTR - 49956FISHTECH $ 31.98 08/13/201265110 REC PROGRAM SUPPLIESAccess to fishing suppliesPRCS/ECOLOGY CNTR - 49956FISHTECH $ 29.50 08/06/201265110 REC PROGRAM SUPPLIESAccess to fishing suppliesPRCS/ECOLOGY CNTR - 49956FISHTECH $ 29.50 08/20/201265110 REC PROGRAM SUPPLIESAccess to fishing suppliesPRCS/ECOLOGY CNTR - 49956FISHTECH $ 26.08 08/01/201265110 REC PROGRAM SUPPLIESAccess to fishing suppliesOctober 2, 2012Page 6 of 1971 of 424
Bank of America Credit Card Statement for the Period Ending August 31, 2012ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionPRCS/ECOLOGY CNTR - 49956TOM THUMB HOBBY & CRAF $ 15.54 08/06/201265110 REC PROGRAM SUPPLIESCamp tie-dye suppliesPRCS/ECOLOGY CNTR - 49956MILLEFIORI FLORISTS $ 9.00 08/13/201265110 REC PROGRAM SUPPLIESDuck Pluck prizePRCS/ECOLOGY CNTR - 49956TOM THUMB HOBBY & CRAF $ 7.50 08/13/201265110 REC PROGRAM SUPPLIESDuck Pluck prizePRCS/ECOLOGY CNTR - 49956WALGREENS #2619 $ 6.18 08/08/201265110 REC PROGRAM SUPPLIEScotton balls for camp projectsPRCS/ECOLOGY CNTR - 49956CVSPHARMACY #8760 Q03 $ 3.78 08/01/201265110 REC PROGRAM SUPPLIESBand aidsPRCS/ECOLOGY CNTR - 49956Dominicks Stor00017004 $ 3.38 08/16/201265110 REC PROGRAM SUPPLIEScampfire suppliesPRCS/FAC - 49954RANDALL INDUSTRIES $ 439.62 08/27/201262245 AUTOMOTIVE EQ MAINTLift repair servicePRCS/FAC - 49954ACTIVE ELECTRIC SUPPLY $ 963.18 08/09/201265050 BUILDING MAINTENANCE MATERIALLight lens replacementsPRCS/FAC - 49954WW GRAINGER $ 843.90 08/02/201265050 BUILDING MAINTENANCE MATERIALCivic Center bulbs and cleaning suppliesPRCS/FAC - 49954STANDARD PIPE $ 794.26 08/22/201265050 BUILDING MAINTENANCE MATERIALService Center water supply line partsPRCS/FAC - 49954ACTIVE ELECTRIC SUPPLY $ 604.15 08/20/201265050 BUILDING MAINTENANCE MATERIALElectrical wire, conduit and fittingsPRCS/FAC - 49954STANDARD PIPE $ 600.00 08/22/201265050 BUILDING MAINTENANCE MATERIALService Center water supply line partsPRCS/FAC - 49954STANDARD PIPE $ 581.39 08/22/201265050 BUILDING MAINTENANCE MATERIALService Center water supply line partsPRCS/FAC - 49954ANDERSON LOCK CO $ 513.08 08/02/201265050 BUILDING MAINTENANCE MATERIALFleetwood and Sherman garage door locksPRCS/FAC - 49954WW GRAINGER $ 418.40 08/16/201265050 BUILDING MAINTENANCE MATERIALElectric racewaysPRCS/FAC - 49954WW GRAINGER $ 416.10 08/20/201265050 BUILDING MAINTENANCE MATERIALBallast kitsPRCS/FAC - 49954WW GRAINGER $ 390.60 08/09/201265050 BUILDING MAINTENANCE MATERIALCivic Center bulbsPRCS/FAC - 49954STANDARD PIPE $ 339.09 08/01/201265050 BUILDING MAINTENANCE MATERIALFaucet and sinkPRCS/FAC - 49954WW GRAINGER $ 311.85 08/15/201265050 BUILDING MAINTENANCE MATERIALFire #1 control damperPRCS/FAC - 49954STANDARD PIPE $ 302.73 08/03/201265050 BUILDING MAINTENANCE MATERIALToilet and valvePRCS/FAC - 49954STANDARD PIPE $ 299.20 08/10/201265050 BUILDING MAINTENANCE MATERIALPlumbing pipe for Service CenterPRCS/FAC - 49954STANDARD PIPE $ 297.35 08/29/201265050 BUILDING MAINTENANCE MATERIALService Center water supply line partsPRCS/FAC - 49954WW GRAINGER $ 291.69 08/01/201265050 BUILDING MAINTENANCE MATERIALElectrical ballastsPRCS/FAC - 49954STANDARD PIPE $ 280.11 08/06/201265050 BUILDING MAINTENANCE MATERIALToilet seats for LevyPRCS/FAC - 49954ABLE DISTRIBUTORS $ 272.68 08/27/201265050 BUILDING MAINTENANCE MATERIALPump and accessoriesPRCS/FAC - 49954WW GRAINGER $ 256.73 08/15/201265050 BUILDING MAINTENANCE MATERIALElectrical timerPRCS/FAC - 49954MARSHALL ELECTRONI $ 233.18 08/10/201265050 BUILDING MAINTENANCE MATERIALRaceway and switch boxPRCS/FAC - 49954THE HOME DEPOT 1902 $ 221.56 08/31/201265050 BUILDING MAINTENANCE MATERIALCivic Center construction suppliesPRCS/FAC - 49954STANDARD PIPE $ 217.29 08/23/201265050 BUILDING MAINTENANCE MATERIALService Center water supply line partsPRCS/FAC - 49954TEC #126 $ 211.24 08/16/201265050 BUILDING MAINTENANCE MATERIALFiltersPRCS/FAC - 49954WW GRAINGER $ 152.64 08/16/201265050 BUILDING MAINTENANCE MATERIALMSDS book racksPRCS/FAC - 49954WW GRAINGER $ 150.01 08/20/201265050 BUILDING MAINTENANCE MATERIALElectric switches and platesPRCS/FAC - 49954MOST DEPENDABLE FOUNTA $ 127.00 08/22/201265050 BUILDING MAINTENANCE MATERIALDrinking fountain valve kitPRCS/FAC - 49954WW GRAINGER $ 125.01 08/01/201265050 BUILDING MAINTENANCE MATERIALElectrical ballastsPRCS/FAC - 49954WW GRAINGER $ 120.04 08/17/201265050 BUILDING MAINTENANCE MATERIALV belts and thermostatPRCS/FAC - 49954ABLE DISTRIBUTORS $ 108.05 08/22/201265050 BUILDING MAINTENANCE MATERIALRefrigerant sealantPRCS/FAC - 49954STANDARD PIPE $ 107.32 08/16/201265050 BUILDING MAINTENANCE MATERIALSink repair partsPRCS/FAC - 49954STANDARD PIPE $ 105.61 08/29/201265050 BUILDING MAINTENANCE MATERIALToilet repair partsPRCS/FAC - 49954ABLE DISTRIBUTORS $ 105.60 08/15/201265050 BUILDING MAINTENANCE MATERIALWire thermostatPRCS/FAC - 49954THE HOME DEPOT 1902 $ 104.23 08/27/201265050 BUILDING MAINTENANCE MATERIALElectrical repair partsPRCS/FAC - 49954LEMOI ACE HDWE $ 95.41 08/27/201265050 BUILDING MAINTENANCE MATERIALNuts, bolts, nails, screwsPRCS/FAC - 49954ACTIVE ELECTRIC SUPPLY $ 95.11 08/31/201265050 BUILDING MAINTENANCE MATERIALDrill tap kitPRCS/FAC - 49954STANDARD PIPE $ 94.38 08/30/201265050 BUILDING MAINTENANCE MATERIALSink cartridgesPRCS/FAC - 49954THE HOME DEPOT 1902 $ 92.64 08/15/201265050 BUILDING MAINTENANCE MATERIALPlumbing partsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 91.58 08/16/201265050 BUILDING MAINTENANCE MATERIALPRCS/FAC - 49954LEMOI ACE HDWE $ 89.98 08/27/201265050 BUILDING MAINTENANCE MATERIALExtension cordsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 70.16 08/13/201265050 BUILDING MAINTENANCE MATERIALCompressor assembly partsPRCS/FAC - 49954WW GRAINGER $ 68.85 08/16/201265050 BUILDING MAINTENANCE MATERIALFastenersPRCS/FAC - 49954STANDARD PIPE $ 68.68 08/07/201265050 BUILDING MAINTENANCE MATERIALCouplingsPRCS/FAC - 49954WW GRAINGER $ 66.52 08/23/201265050 BUILDING MAINTENANCE MATERIALHydrant adapterPRCS/FAC - 49954LEMOI ACE HDWE $ 64.93 08/08/201265050 BUILDING MAINTENANCE MATERIALBolts and nutsPRCS/FAC - 49954LEMOI ACE HDWE $ 64.83 08/21/201265050 BUILDING MAINTENANCE MATERIALFountain chemicalsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 61.86 08/23/201265050 BUILDING MAINTENANCE MATERIALNut driver set and gas canPRCS/FAC - 49954THE HOME DEPOT 1902 $ 59.36 08/10/201265050 BUILDING MAINTENANCE MATERIALHalogen bulbsPRCS/FAC - 49954WW GRAINGER $ 58.86 08/17/201265050 BUILDING MAINTENANCE MATERIALPRCS/FAC - 49954THE HOME DEPOT 1902 $ 50.89 08/27/201265050 BUILDING MAINTENANCE MATERIALPlumbing partsPRCS/FAC - 49954MARSHALL ELECTRONI $ 50.59 08/13/201265050 BUILDING MAINTENANCE MATERIALLight repair partsOctober 2, 2012Page 7 of 1972 of 424
Bank of America Credit Card Statement for the Period Ending August 31, 2012ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionPRCS/FAC - 49954MARSHALL ELECTRONI $ 49.91 08/02/201265050 BUILDING MAINTENANCE MATERIALPhoto controllerPRCS/FAC - 49954LEMOI ACE HDWE $ 49.46 08/14/201265050 BUILDING MAINTENANCE MATERIALFountain chemicalsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 43.93 08/08/201265050 BUILDING MAINTENANCE MATERIALPVC fittingsPRCS/FAC - 49954LEMOI ACE HDWE $ 42.00 08/28/201265050 BUILDING MAINTENANCE MATERIALFountain chemicalsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 41.46 08/17/201265050 BUILDING MAINTENANCE MATERIALConcrete mixPRCS/FAC - 49954THE HOME DEPOT 1902 $ 39.12 08/02/201265050 BUILDING MAINTENANCE MATERIALCopper connectorsPRCS/FAC - 49954STANDARD PIPE $ 37.46 08/28/201265050 BUILDING MAINTENANCE MATERIALSilcock and fittingsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 36.79 08/03/201265050 BUILDING MAINTENANCE MATERIALPRCS/FAC - 49954ABLE DISTRIBUTORS $ 34.60 08/15/201265050 BUILDING MAINTENANCE MATERIALFire #1 duct work sleevePRCS/FAC - 49954LEMOI ACE HDWE $ 34.53 08/06/201265050 BUILDING MAINTENANCE MATERIALFountain chemicalsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 31.96 08/22/201265050 BUILDING MAINTENANCE MATERIALConcrete mix and drill bitsPRCS/FAC - 49954WW GRAINGER $ 30.82 08/28/201265050 BUILDING MAINTENANCE MATERIALHose capsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 29.49 08/02/201265050 BUILDING MAINTENANCE MATERIALLevy sign repairsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 29.40 08/01/201265050 BUILDING MAINTENANCE MATERIALLevy countertop repairsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 28.45 08/16/201265050 BUILDING MAINTENANCE MATERIALWire strippersPRCS/FAC - 49954THE HOME DEPOT 1902 $ 28.44 08/03/201265050 BUILDING MAINTENANCE MATERIALConcrete mixPRCS/FAC - 49954THE HOME DEPOT 1902 $ 28.30 08/13/201265050 BUILDING MAINTENANCE MATERIALCFL bulbsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 26.94 08/20/201265050 BUILDING MAINTENANCE MATERIALPRCS/FAC - 49954STANDARD PIPE $ 25.29 08/27/201265050 BUILDING MAINTENANCE MATERIALPipesPRCS/FAC - 49954LEMOI ACE HDWE $ 25.28 08/13/201265050 BUILDING MAINTENANCE MATERIALFountain chemicalsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 24.98 08/23/201265050 BUILDING MAINTENANCE MATERIALScrewsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 24.97 08/27/201265050 BUILDING MAINTENANCE MATERIALPlumbing partsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 23.88 08/23/201265050 BUILDING MAINTENANCE MATERIALSaw bladesPRCS/FAC - 49954THE HOME DEPOT 1902 $ 23.02 08/22/201265050 BUILDING MAINTENANCE MATERIALElectrical mounting platePRCS/FAC - 49954THE HOME DEPOT 1902 $ 22.94 08/24/201265050 BUILDING MAINTENANCE MATERIALLevy countertop repair lumberPRCS/FAC - 49954THE HOME DEPOT 1902 $ 21.94 08/24/201265050 BUILDING MAINTENANCE MATERIALSoaker hosesPRCS/FAC - 49954THE HOME DEPOT 1902 $ 20.89 08/22/201265050 BUILDING MAINTENANCE MATERIALscrew eyes and wire ropePRCS/FAC - 49954THE HOME DEPOT 1902 $ 20.41 08/27/201265050 BUILDING MAINTENANCE MATERIALAccess panelPRCS/FAC - 49954THE HOME DEPOT 1902 $ 19.70 08/09/201265050 BUILDING MAINTENANCE MATERIALPipe cutting wheelPRCS/FAC - 49954WW GRAINGER $ 18.82 08/09/201265050 BUILDING MAINTENANCE MATERIALElectric relayPRCS/FAC - 49954THE HOME DEPOT 1902 $ 18.14 08/09/201265050 BUILDING MAINTENANCE MATERIALHammer drill bitsPRCS/FAC - 49954STANDARD PIPE $ 17.78 08/01/201265050 BUILDING MAINTENANCE MATERIALPiping partsPRCS/FAC - 49954JOHNSON LOCKSMITH INC $ 17.45 08/27/201265050 BUILDING MAINTENANCE MATERIALKeysPRCS/FAC - 49954THE HOME DEPOT 1902 $ 16.99 08/09/201265050 BUILDING MAINTENANCE MATERIALElectrical wire and lock nutsPRCS/FAC - 49954LEMOI ACE HDWE $ 16.32 08/27/201265050 BUILDING MAINTENANCE MATERIALNuts, bolts, nails, screwsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 15.89 08/22/201265050 BUILDING MAINTENANCE MATERIALPainting suppliesPRCS/FAC - 49954THE HOME DEPOT 1902 $ 15.40 08/31/201265050 BUILDING MAINTENANCE MATERIALCoax cablePRCS/FAC - 49954LEMOI ACE HDWE $ 14.36 08/07/201265050 BUILDING MAINTENANCE MATERIALMarking paintPRCS/FAC - 49954LEMOI ACE HDWE $ 13.85 08/22/201265050 BUILDING MAINTENANCE MATERIALPlumbing partsPRCS/FAC - 49954LEMOI ACE HDWE $ 11.49 08/31/201265050 BUILDING MAINTENANCE MATERIALGasketsPRCS/FAC - 49954JOHNSTONE SUPPLY OF NI $ 10.50 08/09/201265050 BUILDING MAINTENANCE MATERIALFin combPRCS/FAC - 49954THE HOME DEPOT 1902 $ 9.74 08/22/201265050 BUILDING MAINTENANCE MATERIALLow voltage wall platePRCS/FAC - 49954WW GRAINGER $ 8.92 08/10/201265050 BUILDING MAINTENANCE MATERIALCompressor overloadPRCS/FAC - 49954LEMOI ACE HDWE $ 8.62 08/08/201265050 BUILDING MAINTENANCE MATERIAL4" test plugPRCS/FAC - 49954LEMOI ACE HDWE $ 8.62 08/27/201265050 BUILDING MAINTENANCE MATERIALTap plugPRCS/FAC - 49954THE HOME DEPOT 1902 $ 7.94 08/20/201265050 BUILDING MAINTENANCE MATERIALAppliance bulbsPRCS/FAC - 49954LEMOI ACE HDWE $ 7.18 08/20/201265050 BUILDING MAINTENANCE MATERIALBrass hose capsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 5.23 08/01/201265050 BUILDING MAINTENANCE MATERIALLock nuts and conduit fittingsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 5.16 08/27/201265050 BUILDING MAINTENANCE MATERIALSiliconePRCS/FAC - 49954THE HOME DEPOT 1902 $ 5.06 08/23/201265050 BUILDING MAINTENANCE MATERIALElectrical connectorsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 4.98 08/27/201265050 BUILDING MAINTENANCE MATERIALTrim lumber for Levy countertopPRCS/FAC - 49954THE HOME DEPOT 1902 $ 4.65 08/01/201265050 BUILDING MAINTENANCE MATERIALToggle boltsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 4.26 08/13/201265050 BUILDING MAINTENANCE MATERIALPipe unionPRCS/FAC - 49954THE HOME DEPOT 1902 $ 4.24 08/06/201265050 BUILDING MAINTENANCE MATERIALPipe fittingsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 3.83 08/24/201265050 BUILDING MAINTENANCE MATERIALBoltsPRCS/FAC - 49954LEMOI ACE HDWE $ 3.83 08/21/201265050 BUILDING MAINTENANCE MATERIALBeeswax to lubricate drawer pullsPRCS/FAC - 49954THE HOME DEPOT 1902 $ (1.44)08/09/201265050 BUILDING MAINTENANCE MATERIALTax refundOctober 2, 2012Page 8 of 1973 of 424
Bank of America Credit Card Statement for the Period Ending August 31, 2012ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionPRCS/FAC - 49954THE HOME DEPOT 1902 $ (18.90)08/09/201265050 BUILDING MAINTENANCE MATERIALReturned cutting wheelPRCS/FAC - 49954WW GRAINGER $ (216.84)08/17/201265050 BUILDING MAINTENANCE MATERIALReturned bulbsPRCS/FAC - 49954STANDARD PIPE $ 769.23 08/22/201265050 BUILDING MAINTENANCE MATERIALService Center water supply line pipingPRCS/FAC - 49954ABLE DISTRIBUTORS $ 715.79 08/01/201265050 BUILDING MAINTENANCE MATERIALPleated filtersPRCS/FAC - 49954NTSUPPLY.COM $ 504.30 08/24/201265050 BUILDING MAINTENANCE MATERIALService Center ice machine repair partsPRCS/FAC - 49954JOHNSTONE SUPPLY OF NI $ 483.49 08/30/201265050 BUILDING MAINTENANCE MATERIALCivic Center drinking fountainPRCS/FAC - 49954ZONATHERM PRODUCTS $ 422.24 08/22/201265050 BUILDING MAINTENANCE MATERIALService Center data room fan controllerPRCS/FAC - 49954JOHNSTONE SUPPLY OF NI $ 399.99 08/14/201265050 BUILDING MAINTENANCE MATERIALLibrary drinking fountainPRCS/FAC - 49954SOUTHSIDE CONTROL $ 396.01 08/07/201265050 BUILDING MAINTENANCE MATERIALCrown boiler controlPRCS/FAC - 49954THE NORROS CORPORATION $ 374.39 08/22/201265050 BUILDING MAINTENANCE MATERIALCooling tower chemicalsPRCS/FAC - 49954STANLEY SECURITY SOLUT $ 307.00 08/23/201265050 BUILDING MAINTENANCE MATERIALLock servicePRCS/FAC - 49954THE HOME DEPOT 1902 $ 155.44 08/01/201265050 BUILDING MAINTENANCE MATERIALDrinking fountain plumbing fittingsPRCS/FAC - 49954ANDERSON LOCK CO $ 148.19 08/28/201265050 BUILDING MAINTENANCE MATERIALDoor sweepsPRCS/FAC - 49954DREISILKER ELECTRIC MO $ 118.64 08/22/201265050 BUILDING MAINTENANCE MATERIALElectric motorPRCS/FAC - 49954TEC #114 $ 100.20 08/22/201265050 BUILDING MAINTENANCE MATERIALAir conditioner thermostatPRCS/FAC - 49954KULLY SUPPLY PC $ 85.65 08/20/201265050 BUILDING MAINTENANCE MATERIALLevy drinking fountain repair partsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 68.74 08/15/201265050 BUILDING MAINTENANCE MATERIALPipe fittingsPRCS/FAC - 49954JOHNSTONE SUPPLY OF NI $ 68.49 08/20/201265050 BUILDING MAINTENANCE MATERIALAir conditioner repair parts at Sherman garagePRCS/FAC - 49954LEMOI ACE HDWE $ 58.01 08/09/201265050 BUILDING MAINTENANCE MATERIALLibrary PVC plumbing fittingsPRCS/FAC - 49954ACTIVE ELECTRIC SUPPLY $ 56.08 08/20/201265050 BUILDING MAINTENANCE MATERIALLighting dimmersPRCS/FAC - 49954KULLY SUPPLY PC $ 46.42 08/21/201265050 BUILDING MAINTENANCE MATERIALLevy drinking fountain repair partsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 45.63 08/22/201265050 BUILDING MAINTENANCE MATERIALElectrical repair parts for LibraryPRCS/FAC - 49954NTSUPPLY.COM $ 40.40 08/20/201265050 BUILDING MAINTENANCE MATERIALService Center ice machine partsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 35.94 08/30/201265050 BUILDING MAINTENANCE MATERIALReturn air grillPRCS/FAC - 49954THE HOME DEPOT 1902 $ 33.66 08/27/201265050 BUILDING MAINTENANCE MATERIALLumberPRCS/FAC - 49954THE HOME DEPOT 1902 $ 25.94 08/30/201265050 BUILDING MAINTENANCE MATERIALSheet metal fittingsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 24.70 08/31/201265050 BUILDING MAINTENANCE MATERIALPVC fittingsPRCS/FAC - 49954LEMOI ACE HDWE $ 18.64 08/30/201265050 BUILDING MAINTENANCE MATERIALNuts, bolts, nails, screwsPRCS/FAC - 49954LEMOI ACE HDWE $ 18.17 08/16/201265050 BUILDING MAINTENANCE MATERIALGalvanized bolts and bracesPRCS/FAC - 49954JOHNSON LOCKSMITH INC $ 15.00 08/30/201265050 BUILDING MAINTENANCE MATERIALHearings office desk keysPRCS/FAC - 49954JOHNSON LOCKSMITH INC $ 14.70 08/27/201265050 BUILDING MAINTENANCE MATERIALDesk keysPRCS/FAC - 49954THE HOME DEPOT 1902 $ 10.23 08/13/201265050 BUILDING MAINTENANCE MATERIALPlugsPRCS/FAC - 49954JOHNSON LOCKSMITH INC $ 9.80 08/31/201265050 BUILDING MAINTENANCE MATERIALHearings office keysPRCS/FAC - 49954EPCO PAINT STORE 1252 $ 76.74 08/30/201265060 MATERIALS TO MAINTAIN AUTOSPaint thinnerPRCS/FAC - 49954ALLAN J COLEMAN CO INC $ 186.05 08/27/201265085 MINOR EQUIP & TOOLSPipe rodder partsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 85.17 08/20/201265085 MINOR EQUIP & TOOLSTools and batteriesPRCS/FAC - 49954WW GRAINGER $ 60.82 08/16/201265085 MINOR EQUIP & TOOLSAviation snipsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 21.87 08/13/201265085 MINOR EQUIP & TOOLSCaulk gun and putty knivesPRCS/FAC - 49954LEMOI ACE HDWE $ 11.50 08/30/201265085 MINOR EQUIP & TOOLSWrench socketsPRCS/FAC - 49954WW GRAINGER $ 8.34 08/20/201265085 MINOR EQUIP & TOOLSSocket adaptersPRCS/FAC - 49954ALLAN J COLEMAN CO INC $ 632.85 08/30/201265085 MINOR EQUIPMENT AND TOOLSRodding machine partsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 219.00 08/22/201265085 MINOR EQUIPMENT AND TOOLSExtension ladderPRCS/FAC - 49954WW GRAINGER $ 142.93 08/20/201265085 MINOR EQUIPMENT AND TOOLSHex bit socket setsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 50.41 08/17/201265085 MINOR EQUIPMENT AND TOOLSLighting repair toolsPRCS/FAC - 49954LEMOI ACE HDWE $ 34.75 08/10/201265085 MINOR EQUIPMENT AND TOOLSDrill bits and plastic anchorsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 22.21 08/29/201265085 MINOR EQUIPMENT AND TOOLSDrill bitsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 103.33 08/24/201265090 SAFETY EQUIPMENTSafety glassesPRCS/FLEETWOOD JOUR CNTR - 49960SERVICE SANITATION $ 165.72 08/13/201262375 RENTALSRental for Park ServicePRCS/FLEETWOOD JOUR CNTR - 49960HOUSE OF RENTAL $ 35.00 08/27/201262375 RENTALSRental of pipes and backdropsPRCS/FLEETWOOD JOUR CNTR - 49960HOUSE OF RENTAL $ 6.00 08/27/201262375 RENTALSRental of pipes and backdropsPRCS/FLEETWOOD JOUR CNTR - 49960ANDERSON PEST SOLUTION $ 74.33 08/13/201262495 LICENSED PEST CONTROL SVCSServices for Fleetwood - JourdainPRCS/FLEETWOOD JOUR CNTR - 49960ANDERSON PEST SOLUTION $ 41.00 08/13/201262495 LICENSED PEST CONTROL SVCSServices for Mason ParkOctober 2, 2012Page 9 of 1974 of 424
Bank of America Credit Card Statement for the Period Ending August 31, 2012ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionPRCS/FLEETWOOD JOUR CNTR - 49960HOLLYWOOD PARK $ 760.00 08/16/201262507 FIELD TRIPSOuting for Blooming CampersPRCS/FLEETWOOD JOUR CNTR - 49960ODYSSEY FUN WORLD $ 680.50 08/23/201262507 FIELD TRIPSOuting for extended campPRCS/FLEETWOOD JOUR CNTR - 49960NICKEL CITY $ 545.75 08/31/201262507 FIELD TRIPSExtended Week outingPRCS/FLEETWOOD JOUR CNTR - 49960PARK DISTRICT HIGHLAND $ 518.00 08/16/201262507 FIELD TRIPSOuting for Ecology Center CampPRCS/FLEETWOOD JOUR CNTR - 49960JUMP!ZONE-NILES $ 470.00 08/03/201262507 FIELD TRIPSField Trip for Blooming CampersPRCS/FLEETWOOD JOUR CNTR - 49960ODYSSEY FUN WORLD $ 300.00 08/23/201262507 FIELD TRIPSOuting for extended campPRCS/FLEETWOOD JOUR CNTR - 49960OCB #0095 LINCOLNWOOD $ 213.00 08/13/201262507 FIELD TRIPSOuting for Shooting StarsPRCS/FLEETWOOD JOUR CNTR - 49960OCB #0095 LINCOLNWOOD $ 198.68 08/06/201262507 FIELD TRIPSOuting for older girls tour of EvanstonPRCS/FLEETWOOD JOUR CNTR - 49960OCB #0095 LINCOLNWOOD $ 4.38 08/13/201262507 FIELD TRIPSOuting For Shooting StarsPRCS/FLEETWOOD JOUR CNTR - 49960DRAMATISTS PLAY SERVIC $ 150.00 08/09/201262511 ENTERTAINMENT SERVICESRoyalty Payment Going to St IvesPRCS/FLEETWOOD JOUR CNTR - 49960GORDON FOOD SERVICE IN $ 946.66 08/31/201265025 FOODSupplies for After SchoolPRCS/FLEETWOOD JOUR CNTR - 49960GORDON FOOD SERVICE IN $ 907.46 08/29/201265025 FOODSupplies for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960GORDON FOOD SERVICE IN $ 287.14 08/31/201265025 FOODSupplies for After SchoolPRCS/FLEETWOOD JOUR CNTR - 49960GORDON FOOD SERVICE IN $ 176.64 08/29/201265025 FOODSupplies for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960GFS MKTPLC #1915 $ 93.34 08/17/201265025 FOODSupplies for Closing ProgramPRCS/FLEETWOOD JOUR CNTR - 49960FOOD4LESS #0558 $ 89.37 08/27/201265025 FOODSupplies for Tech meeting and wrap upPRCS/FLEETWOOD JOUR CNTR - 49960GFS MKTPLC #1915 $ 89.27 08/21/201265025 FOODSupplies for After Camp ProgramPRCS/FLEETWOOD JOUR CNTR - 49960Dominicks Stor00017004 $ 50.78 08/30/201265025 FOODSupplies for the After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960Dominicks Stor00017004 $ 45.19 08/22/201265025 FOODSupplies for Food ProgramPRCS/FLEETWOOD JOUR CNTR - 49960Dominicks Stor00017004 $ 44.59 08/30/201265025 FOODSupplies for the After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960Dominicks Stor00017004 $ 39.78 08/22/201265025 FOODMilk for Food ProgramPRCS/FLEETWOOD JOUR CNTR - 49960Dominicks Stor00017004 $ 9.36 08/09/201265025 FOODSupplies for Young Peoples Theatre ProjectPRCS/FLEETWOOD JOUR CNTR - 49960GIORDANO'S OF EVANSTON $ 144.25 08/01/201265025 FOODPizza for Blooming campersPRCS/FLEETWOOD JOUR CNTR - 49960SUBWAY 00467514 $ 68.78 08/27/201265025 FOODSupplies for Tech meeting and wrap upPRCS/FLEETWOOD JOUR CNTR - 49960GIORDANO'S OF EVANSTON $ 47.00 08/17/201265025 FOODPizza for CampPRCS/FLEETWOOD JOUR CNTR - 49960GIORDANO'S OF EVANSTON $ 47.00 08/20/201265025 FOODPizza for Camp ProgramPRCS/FLEETWOOD JOUR CNTR - 49960GIORDANO'S OF EVANSTON $ 30.50 08/13/201265025 FOODPizza for campPRCS/FLEETWOOD JOUR CNTR - 49960SUBWAY 00467514 $ 15.00 08/06/201265025 FOODSpoken Word RefreshmentsOctober 2, 2012Page 10 of 1975 of 424
Bank of America Credit Card Statement for the Period Ending August 31, 2012ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionPRCS/FLEETWOOD JOUR CNTR - 49960SUBWAY 00467514 $ 15.00 08/20/201265025 FOODSupplies for Dramatic Reading SeriesPRCS/FLEETWOOD JOUR CNTR - 49960JOANN FABRIC #0957 $ 11.00 08/17/201265025 FOODSupplies for CampPRCS/FLEETWOOD JOUR CNTR - 49960WALGREENS #2619 $ 5.97 08/21/201265025 FOODMilk For After CampPRCS/FLEETWOOD JOUR CNTR - 49960THE HOME DEPOT 1902 $ 139.03 08/30/201265040 JANITORIAL SUPPLIESJanitorial SuppliesPRCS/FLEETWOOD JOUR CNTR - 49960WALGREENS #2619 $ 10.49 08/21/201265040 JANITORIAL SUPPLIESCleaning productions for furniturePRCS/FLEETWOOD JOUR CNTR - 49960Best Buy 00003137 $ 529.98 08/07/201265110 REC PROGRAM SUPPLIESSupplies for Mason ParkPRCS/FLEETWOOD JOUR CNTR - 49960CROWN TROPHY 54 $ 500.00 08/10/201265110 REC PROGRAM SUPPLIESTrophies for Basketball ProgramPRCS/FLEETWOOD JOUR CNTR - 49960KUNGFU4LESS.COM $ 484.90 08/31/201265110 REC PROGRAM SUPPLIESSupplies for Karate ProgramPRCS/FLEETWOOD JOUR CNTR - 49960CROWN TROPHY 54 $ 329.40 08/15/201265110 REC PROGRAM SUPPLIESSupplies for Basketball ProgramPRCS/FLEETWOOD JOUR CNTR - 49960CROWN TROPHY 54 $ 273.75 08/16/201265110 REC PROGRAM SUPPLIESOlympic Supplies for CampPRCS/FLEETWOOD JOUR CNTR - 49960CINTAS CORP #769 $ 139.10 08/13/201265110 REC PROGRAM SUPPLIESFloor Mats for Fletwood - JourdainPRCS/FLEETWOOD JOUR CNTR - 49960CINTAS CORP #769 $ 139.10 08/23/201265110 REC PROGRAM SUPPLIESMonthly service for matsPRCS/FLEETWOOD JOUR CNTR - 49960CLAIRE'S #5820 $ 125.00 08/20/201265110 REC PROGRAM SUPPLIESSupplies for Closing ProgramPRCS/FLEETWOOD JOUR CNTR - 49960TARGET 00011254 $ 69.00 08/16/201265110 REC PROGRAM SUPPLIESSupplies for Shooting Star BoysPRCS/FLEETWOOD JOUR CNTR - 49960SMILE KIDS INC $ 59.99 08/20/201265110 REC PROGRAM SUPPLIESSupplies for Summer CampPRCS/FLEETWOOD JOUR CNTR - 49960US TOY CO INC 2 $ 59.57 08/15/201265110 REC PROGRAM SUPPLIESSupplies for Closing ProgramPRCS/FLEETWOOD JOUR CNTR - 49960Dominicks Stor00017004 $ 49.82 08/15/201265110 REC PROGRAM SUPPLIESSupplies for Camp ActivitiesPRCS/FLEETWOOD JOUR CNTR - 49960TARGET 00009274 $ 38.44 08/17/201265110 REC PROGRAM SUPPLIESSupplies for Closing Program - returnedPRCS/FLEETWOOD JOUR CNTR - 49960THE SALVATION ARMY 3 $ 35.84 08/15/201265110 REC PROGRAM SUPPLIESCostumes for Closing ProgramPRCS/FLEETWOOD JOUR CNTR - 49960TJMAXX #0440 $ 26.98 08/17/201265110 REC PROGRAM SUPPLIESSupplies for Closing Program - returnedPRCS/FLEETWOOD JOUR CNTR - 49960TARGET 00009274 $ 23.45 08/09/201265110 REC PROGRAM SUPPLIESYoung people theatre projectPRCS/FLEETWOOD JOUR CNTR - 49960WALGREENS #4218 $ 22.99 08/17/201265110 REC PROGRAM SUPPLIESSupplies for Young People Theatre ProjectPRCS/FLEETWOOD JOUR CNTR - 49960US TOY CO INC 2 $ 20.11 08/15/201265110 REC PROGRAM SUPPLIESSupplies for Closing ProgramPRCS/FLEETWOOD JOUR CNTR - 49960WALGREENS #2619 $ 14.99 08/20/201265110 REC PROGRAM SUPPLIESSupplies for Dramatic Reading SeriesPRCS/FLEETWOOD JOUR CNTR - 49960VOGUE FABRICS WHSE $ 8.98 08/10/201265110 REC PROGRAM SUPPLIESSupplies for Young Peoples Theatre ProjectPRCS/FLEETWOOD JOUR CNTR - 49960TARGET 00009274 $ (17.98)08/22/201265110 REC PROGRAM SUPPLIESItems returnedPRCS/FLEETWOOD JOUR CNTR - 49960TJMAXX #0440 $ (26.98)08/23/201265110 REC PROGRAM SUPPLIESItems returnedPRCS/FLEETWOOD JOUR CNTR - 49960MENARDS 3523 $ (65.00)08/28/201265110 REC PROGRAM SUPPLIESSet furniture returnedPRCS/FORESTRY - 49953THE HOME DEPOT 1902 $ 47.64 08/03/201265015 CHEMICALSWasp sprayOctober 2, 2012Page 11 of 1976 of 424
Bank of America Credit Card Statement for the Period Ending August 31, 2012ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionPRCS/FORESTRY - 49953ARLINGTON POWER EQUIPM $ 690.77 08/03/201265085 MINOR EQUIPMENT AND TOOLSChainsaw chain, RopePRCS/FORESTRY - 49953ARLINGTON POWER EQUIPM $ 590.00 08/03/201265085 MINOR EQUIPMENT AND TOOLSRopePRCS/FORESTRY - 49953ARLINGTON POWER EQUIPM $ 408.32 08/21/201265085 MINOR EQUIPMENT AND TOOLSRope, Hand sawsPRCS/FORESTRY - 49953ARLINGTON POWER EQUIPM $ 126.93 08/08/201265085 MINOR EQUIPMENT AND TOOLShand saw, hand prunerPRCS/FORESTRY - 49953ARLINGTON POWER EQUIPM $ 108.78 08/23/201265085 MINOR EQUIPMENT AND TOOLSRopePRCS/FORESTRY - 49953THE HOME DEPOT 1902 $ 82.74 08/03/201265085 MINOR EQUIPMENT AND TOOLSWhite tree marking paintPRCS/FORESTRY - 49953ARLINGTON POWER EQUIPM $ 45.85 08/03/201265085 MINOR EQUIPMENT AND TOOLSGrinding wheel, Chain gaugePRCS/FORESTRY - 49953ARLINGTON POWER EQUIPM $ 18.29 08/03/201265085 MINOR EQUIPMENT AND TOOLSGrinding wheelPRCS/FORESTRY - 49953ARLINGTON POWER EQUIPM $ 310.26 08/21/201265090 SAFETY EQUIPMENTSafety helmetsPRCS/FORESTRY - 49953SPRINT STORE #900 $ 72.25 08/06/201265090 SAFETY EQUIPMENTCell phone batteriesPRCS/FORESTRY - 49953ARLINGTON POWER EQUIPM $ 67.02 08/23/201265090 SAFETY EQUIPMENTCarabinersPRCS/LEVY SEN CNTR - 49949SHELL OIL 57443860705 $ 8.99 08/06/201262245 OTHER EQ MAINTFix a Flat for TV standPRCS/LEVY SEN CNTR - 49949NRPA/AMERICA'S BACKYAR $ 65.00 08/10/201262295 TRAINING & TRAVELCPRP renewalPRCS/LEVY SEN CNTR - 49949NRPA/AMERICA'S BACKYAR $ 113.00 08/16/201262360 MEMBERSHIP DUESNRPA membership for Christina FerraroPRCS/LEVY SEN CNTR - 49949PANERA BREAD #645 $ 205.24 08/23/201262507 FIELD TRIPSlunch for senior trip - tax charged - reversedPRCS/LEVY SEN CNTR - 49949PANERA BREAD #645 $ 197.86 08/23/201262507 FIELD TRIPSlunch for senior tripPRCS/LEVY SEN CNTR - 49949DAVIS TRANSPORTATION L $ 167.00 08/31/201262507 FIELD TRIPSbus deposit for senior tripPRCS/LEVY SEN CNTR - 49949PANERA BREAD #645 $ (205.24)08/24/201262507 FIELD TRIPSlunch for senior trip - tax charged - reversedPRCS/LEVY SEN CNTR - 49949SERV-U $ 64.45 08/29/201265025 FOODutensils for lunch programPRCS/LEVY SEN CNTR - 49949GFS MKTPLC #1915 $ 41.14 08/08/201265025 FOODsupplies for lunch programPRCS/LEVY SEN CNTR - 49949THE WRIGHT STUFF IN $ 29.40 08/15/201265025 FOODadaptive utensils for lunch programPRCS/LEVY SEN CNTR - 49949GFS MKTPLC #1915 $ 20.35 08/17/201265025 FOODfood for Levy Center food programPRCS/LEVY SEN CNTR - 49949TARGET 00009274 $ 10.49 08/01/201265025 FOODthermometer for lunch programPRCS/LEVY SEN CNTR - 49949THE HOME DEPOT 1902 $ 34.62 08/02/201265050 BUILDING MAINTENANCE MATERIALRachet Set for the Levy CenterPRCS/LEVY SEN CNTR - 49949WW GRAINGER $ 394.40 08/24/201265050 BUILDING MAINTENANCE MATERIALLight bulbs for gymPRCS/LEVY SEN CNTR - 49949AMAZON MKTPLACE PMTS $ 130.88 08/31/201265050 BUILDING MAINTENANCE MATERIALlight bulbs for gymPRCS/LEVY SEN CNTR - 49949THE HOME DEPOT 1902 $ 18.97 08/16/201265050 BUILDING MAINTENANCE MATERIALpropane tank for drill in Levy GardenPRCS/LEVY SEN CNTR - 49949THE HOME DEPOT 1902 $ 6.24 08/10/201265050 BUILDING MAINTENANCE MATERIALdrill bitsPRCS/LEVY SEN CNTR - 49949OLYMPIA SALES INC $ 547.30 08/09/201265110 REC PROGRAM SUPPLIESLevy Center gift shop items to resellPRCS/LEVY SEN CNTR - 49949CERAMIC SUPPLY CHICAGO $ 260.43 08/28/201265110 REC PROGRAM SUPPLIESsupplies for ceramic classPRCS/LEVY SEN CNTR - 49949DELPHI GLASS CORPORATI $ 168.12 08/15/201265110 REC PROGRAM SUPPLIESglass for jewelry classPRCS/LEVY SEN CNTR - 49949TARGET 00009274 $ 119.98 08/16/201265110 REC PROGRAM SUPPLIESIPOD docks for fitness classesPRCS/LEVY SEN CNTR - 49949IDSUPERSTOR $ 79.95 08/31/201265110 REC PROGRAM SUPPLIESLanyards for fitness passesPRCS/LEVY SEN CNTR - 49949STAGELIGHT, INC $ 46.29 08/30/201265110 REC PROGRAM SUPPLIESGaffer tape for Fitness roomPRCS/LEVY SEN CNTR - 49949THE HOME DEPOT 1902 $ 33.95 08/30/201265110 REC PROGRAM SUPPLIESsupplies for fitness roomPRCS/LEVY SEN CNTR - 49949THE HOME DEPOT 1902 $ 12.98 08/29/201265110 REC PROGRAM SUPPLIESHooks for fitness roomPRCS/NOYES CNTR - 49961NATIONAL AWARDS $ 106.10 08/06/201262210 PRINTINGLakeshore Festival: Printing of Award RibbonsPRCS/NOYES CNTR - 49961TODAYS BUSINESS SOLUTI $ 50.00 08/03/201262210 PRINTINGLakeshore Festival: Printing of Maps & Auction SuppliesPRCS/NOYES CNTR - 49961USPS 16262202033309188 $ 192.00 08/31/201262315 POSTAGENoyes Gallery Exhibit MailingPRCS/NOYES CNTR - 49961USPS 16262202033309188 $ 7.60 08/20/201262315 POSTAGELSF Auction Item Mailed to PurchaserPRCS/NOYES CNTR - 49961PEGGY NOTEBAERT NATURE $ 136.75 08/13/201262507 FIELD TRIPSField Trip Full Day CampPRCS/NOYES CNTR - 49961EVANSTON HISTORY CENTE $ 135.00 08/17/201262507 FIELD TRIPSField Trip Victorian CampPRCS/NOYES CNTR - 49961VILLAGE MARKET PLA $ 16.00 08/03/201265025 FOODLakeshore Festival: Artist Hospitality TentPRCS/NOYES CNTR - 49961VILLAGE MARKET PLA $ 16.00 08/06/201265025 FOODLakeshore Festival: Artist Hospitality TentPRCS/NOYES CNTR - 49961AMAZON MKTPLACE PMTS $ 129.99 08/06/201265110 REC PROGRAM SUPPLIESMedia camp suppliesPRCS/NOYES CNTR - 49961BLICK ART 800 447 1892 $ 56.75 08/09/201265110 REC PROGRAM SUPPLIESVictorian Camp suppliesPRCS/NOYES CNTR - 49961THE HOME DEPOT 1902 $ 46.90 08/02/201265110 REC PROGRAM SUPPLIESSupplies for Community mural & LSFPRCS/NOYES CNTR - 49961BLICK ART 800 447 1892 $ 28.94 08/03/201265110 REC PROGRAM SUPPLIESVictorian Camp arts suppliesPRCS/NOYES CNTR - 49961DBC BLICK ART MATERIAL $ 28.25 08/02/201265110 REC PROGRAM SUPPLIESLakeshore Arts Festival: SuppliesPRCS/NOYES CNTR - 49961THE SALVATION ARMY 3 $ 10.45 08/08/201265110 REC PROGRAM SUPPLIESVictorian Camp SuppliesPRCS/NOYES CNTR - 49961D & D FINER FOODS $ 8.27 08/09/201265110 REC PROGRAM SUPPLIESVictorian Camp suppliesPRCS/NOYES CNTR - 49961D & D FINER FOODS $ 7.16 08/06/201265110 REC PROGRAM SUPPLIESEarly Childhood Camp: Craft SuppliesPRCS/NOYES CNTR - 49961D & D FINER FOODS $ 6.18 08/08/201265110 REC PROGRAM SUPPLIESVictorian Camp SuppliesPRCS/NOYES CNTR - 49961FRESH MARKET IDEAS $ 2.19 08/09/201265110 REC PROGRAM SUPPLIESVictorian Camp SuppliesPRCS/PARKS FORESTRY - 49965DETAILED PLAY PRO $ 414.65 08/02/201262199 PRK MAINTENANCE & FURNITUR REPLACEAccessible swing seat replacementOctober 2, 2012Page 12 of 1977 of 424
Bank of America Credit Card Statement for the Period Ending August 31, 2012ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionPRCS/PARKS FORESTRY - 49965MAKEITBETTER.NET $ 750.00 08/23/201262205 ADVERTISINGlakeshore arts festival display adPRCS/PARKS FORESTRY - 49965TIME OUT CHICAGO $ 528.00 08/31/201262205 ADVERTISINGethnic arts festival display adPRCS/PARKS FORESTRY - 49965PAI BANKCARD GROUP $ 275.00 08/31/201262235 OFFICE EQUIPMENT MAINT.CREDIT CARD MACHINEPRCS/PARKS FORESTRY - 49965UNITED 01623366738840 $ 289.60 08/13/201262295 TRAINING & TRAVELAirline Tickets to the National Recreation Park Association Congress in Anaheim, CAPRCS/PARKS FORESTRY - 49965NRPA HOUSING 800-906-4 $ 232.83 08/15/201262295 TRAINING & TRAVELHotel while at the National Recreation Park Association Congress in Anaheim, CAPRCS/PARKS FORESTRY - 49965USPS 16262202033308925 $ 7.60 08/13/201262315 POSTAGEpostage for delivery of lakeshore arts festival silent auction purchasePRCS/PARKS FORESTRY - 49965USPS 16262202033309006 $ 6.80 08/15/201262315 POSTAGEPostage-Great America ticket returnPRCS/PARKS FORESTRY - 49965ICE SKATING INSTITUTE $ 85.00 08/29/201262360 MEMBERSHIP DUESMembership feesPRCS/PARKS FORESTRY - 49965ARC SERVICES/TRAINING $ 80.00 08/01/201262360 MEMBERSHIP DUESPer person fees for American Red Cross Babysitter TrainingPRCS/PARKS FORESTRY - 49965ARC SERVICES/TRAINING $ 70.00 08/01/201262360 MEMBERSHIP DUESPer person fees for American Red Cross Babysitter TrainingPRCS/PARKS FORESTRY - 49965CROWN TROPHY 54 $ 279.65 08/06/201262490 OTHER PROGRAM COSTSPLAQUES FOR MYSEP AWARD CEREMONYPRCS/PARKS FORESTRY - 49965US TOY CO INC 2 $ 65.17 08/06/201262490 OTHER PROGRAM COSTSSUPPLIES FOR MSYEP AWARDS CEREMONYPRCS/PARKS FORESTRY - 49965DOMAINDISCOVER $ 41.94 08/14/201262490 OTHER PROGRAM COSTSregistration fee for evanstonartsbuzz.com, ,org, .net domain namesPRCS/PARKS FORESTRY - 49965SAVILLE FLOWERS $ 25.00 08/06/201262490 OTHER PROGRAM COSTSSUPPLIES FOR MSYEP AWARDS CEREMONYPRCS/PARKS FORESTRY - 49965OCS SOLUTIONS $ 6.95 08/02/201262490 OTHER PROGRAM COSTSmonthly web hosting fee for evanstonartsbuzz.comPRCS/PARKS FORESTRY - 49965LAKE GENEVA CRUISE LIN $ 221.55 08/13/201262507 FIELD TRIPSinitial admission payment for 21 individuals to attend boat tripPRCS/PARKS FORESTRY - 49965PARK DISTRICT HIGHLAND $ 126.00 08/17/201262507 FIELD TRIPSadmission fee for camp tripPRCS/PARKS FORESTRY - 49965PEGGY NOTEBAERT NATURE $ 99.00 08/06/201262507 FIELD TRIPSField TripPRCS/PARKS FORESTRY - 49965BRUNSWICK ZONE DEERF $ 85.00 08/13/201262507 FIELD TRIPSlane rental fee for bowling programPRCS/PARKS FORESTRY - 49965BRUNSWICK ZONE DEERF $ 65.00 08/06/201262507 FIELD TRIPSlane rental fee for bowling programPRCS/PARKS FORESTRY - 49965OAKTON COMM CENTER $ 65.00 08/01/201262507 FIELD TRIPSField TripPRCS/PARKS FORESTRY - 49965LAKE GENEVA CRUISE LIN $ (52.75)08/21/201262507 FIELD TRIPSrefund for overcharge on admission to boat tripPRCS/PARKS FORESTRY - 49965SWANK MOTION PICTURES $ 371.00 08/22/201262511 ENTERTAINMENT SERVICESrights fee for starlight movie screeningPRCS/PARKS FORESTRY - 49965SWANK MOTION PICTURES $ 321.00 08/22/201262511 ENTERTAINMENT SERVICESrights fee for starlight movie screeningPRCS/PARKS FORESTRY - 49965SWANK MOTION PICTURES $ 321.00 08/29/201262511 ENTERTAINMENT SERVICESrights fee for starlight movie screeningPRCS/PARKS FORESTRY - 49965SWANK MOTION PICTURES $ 321.00 08/29/201262511 ENTERTAINMENT SERVICESrights fee for starlight movie screeningPRCS/PARKS FORESTRY - 49965SWANK MOTION PICTURES $ 271.00 08/29/201262511 ENTERTAINMENT SERVICESrights fee for starlight movie screeningPRCS/PARKS FORESTRY - 49965AV CHICAGO, INC. $ 296.00 08/03/201262515 RENTAL SERVICESwalkie-talkies for lakeshore arts festival staff communicationsPRCS/PARKS FORESTRY - 49965GFS MKTPLC #1915 $ 104.78 08/06/201265025 FOODSUPPLIES FOR MSYEP AWARDS CEREMONYPRCS/PARKS FORESTRY - 49965Dominicks Stor00011379 $ 66.30 08/10/201265025 FOODMSYEP FOOD FOR PARTY ON LAST DAYPRCS/PARKS FORESTRY - 49965D & D FINER FOODS $ 3.58 08/01/201265025 FOODice for starlight concert series performancePRCS/PARKS FORESTRY - 49965JW TURF INC $ 617.91 08/20/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSBall Diamond Tractor repair partsPRCS/PARKS FORESTRY - 49965REINDERS T&I - KEYED $ 499.92 08/10/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALRiding mower repair partsPRCS/PARKS FORESTRY - 49965EVANSTON LUMBER $ 299.20 08/16/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALTreated 2x12 lumberPRCS/PARKS FORESTRY - 49965CITY WELDING SALES $ 219.90 08/14/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALWelding gasesPRCS/PARKS FORESTRY - 49965REINDERS T&I - KEYED $ 176.48 08/21/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALMower hydraulic hose assemblyPRCS/PARKS FORESTRY - 49965ARLINGTON POWER EQUIPM $ 149.95 08/16/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALString trimmer linePRCS/PARKS FORESTRY - 49965RUSSO'S HDW & PWR EQUI $ 105.59 08/16/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALMower carburetor and air filtersPRCS/PARKS FORESTRY - 49965LEMOI ACE HDWE $ 36.68 08/02/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALNuts, bolts, nails, screws for shopPRCS/PARKS FORESTRY - 49965LEMOI ACE HDWE $ 31.63 08/17/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALHack saw blades and carriage boltsPRCS/PARKS FORESTRY - 49965LEMOI ACE HDWE $ 22.68 08/30/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALNuts, bolts, nails, screws for shopPRCS/PARKS FORESTRY - 49965BUCK BROS INC $ 19.01 08/13/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALTractor repair partPRCS/PARKS FORESTRY - 49965LEMOI ACE HDWE $ 6.70 08/20/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALHex nutsPRCS/PARKS FORESTRY - 49965THE HOME DEPOT 1902 $ 280.53 08/29/201265085 MINOR EQUIP & TOOLSCordless hammer drillOctober 2, 2012Page 13 of 1978 of 424
Bank of America Credit Card Statement for the Period Ending August 31, 2012ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionPRCS/PARKS FORESTRY - 49965EPCO PAINT STORE 1252 $ 131.64 08/07/201265085 MINOR EQUIP & TOOLSCOMMUNITY SERVICE TEAM PAINTING SUPPLIESPRCS/PARKS FORESTRY - 49965AII UZ ENGINEERED PROD $ 104.32 08/03/201265085 MINOR EQUIPMENT AND TOOLSScrew extractor kitPRCS/PARKS FORESTRY - 49965CITY WELDING SALES $ 329.51 08/29/201265090 SAFETY EQUIPMENTWelding personal protective equipmentPRCS/PARKS FORESTRY - 49965CVS PHARMACY #3901 Q03 $ 5.31 08/06/201265095 OFFICE SUPPLIEScolored stickers for lakeshore festival judgesPRCS/PARKS FORESTRY - 49965TARGET 00009274 $ 215.68 08/06/201265110 REC PROGRAM SUPPLIESlakeshore arts festival supplies (paper towels, batteries, trash liners, water)PRCS/PARKS FORESTRY - 49965Best Buy 00003137 $ 122.46 08/30/201265110 REC PROGRAM SUPPLIESCD Player for off ice classesPRCS/PARKS FORESTRY - 49965BSN SPORT SUPPLY GROUP $ 116.96 08/02/201265110 REC PROGRAM SUPPLIESFootballs for our Flag Football summer campPRCS/PARKS FORESTRY - 49965Dominicks Stor00017004 $ 30.40 08/06/201265110 REC PROGRAM SUPPLIESmaterial for camp projectPRCS/PARKS FORESTRY - 49965PETSMART INC 427 $ 29.88 08/06/201265110 REC PROGRAM SUPPLIESClassroom Pet SuppliesPRCS/PARKS FORESTRY - 49965THE GREAT FRAME UP $ 25.65 08/31/201265110 REC PROGRAM SUPPLIESreplacement glass for print in noyes gallery exhibitionPRCS/PARKS FORESTRY - 49965TARGET 00009274 $ 25.24 08/08/201265110 REC PROGRAM SUPPLIESmaterial for camp projectsPRCS/PARKS FORESTRY - 49965JEWEL #3176 $ 25.16 08/20/201265110 REC PROGRAM SUPPLIESsupplies for camp cookoutPRCS/PARKS FORESTRY - 49965RADIOSHACK COR00164145 $ 19.99 08/15/201265110 REC PROGRAM SUPPLIESvideotapes for documenting summer arts programmingPRCS/PARKS FORESTRY - 49965Dominicks Stor00017004 $ 9.29 08/20/201265110 REC PROGRAM SUPPLIESsupplies for camp cookoutPRCS/PARKS FORESTRY - 49965THE HOME DEPOT 1902 $ 7.10 08/06/201265110 REC PROGRAM SUPPLIEStent spikes for lakeshore arts festivalPRCS/PARKS FORESTRY - 49965WALGREENS #4218 $ 6.98 08/08/201265110 REC PROGRAM SUPPLIESRec Program SuppliesPRCS/RBT CROWN CNTR - 49952Clean It Supply $ 630.85 08/30/201262245 OTHER EQ MAINTDown payment for purchase of carpet cleaning machine. (50%)PRCS/RBT CROWN CNTR - 49952Clean It Supply $ 630.84 08/31/201262245 OTHER EQ MAINTBalance for carpet cleaning machine.PRCS/RBT CROWN CNTR - 49952SAFARI LAND $ 920.00 08/01/201262507 FIELD TRIPSCrown Summer Camp Field Trip.PRCS/RBT CROWN CNTR - 49952NICKEL CITY $ 368.00 08/20/201262507 FIELD TRIPSCrown camp field tripPRCS/RBT CROWN CNTR - 49952NAVY PIER GROUP SALES $ 352.00 08/06/201262507 FIELD TRIPSCrown Camp Field TripPRCS/RBT CROWN CNTR - 49952JUMP!ZONE-NILES $ 70.00 08/16/201262507 FIELD TRIPSSummer camp field tripPRCS/RBT CROWN CNTR - 49952BRUNSWICK ZONE NILES $ 63.93 08/13/201262507 FIELD TRIPSSummer camp field trip.PRCS/RBT CROWN CNTR - 49952SCHAUMBURG PARK DIS $ 50.00 08/02/201262507 FIELD TRIPSSummer camp field tripPRCS/RBT CROWN CNTR - 49952WILL ENTERPRISES $ 899.55 08/15/201265020 CLOTHINGCamp shirtsPRCS/RBT CROWN CNTR - 49952EVANSTON IMPRINTABLES $ 578.76 08/10/201265020 CLOTHINGSummertime Creative Play Camp ShirtsPRCS/RBT CROWN CNTR - 49952WILL ENTERPRISES $ 377.44 08/03/201265020 CLOTHINGCamp shirtsPRCS/RBT CROWN CNTR - 49952WILL ENTERPRISES $ 268.02 08/13/201265020 CLOTHINGCamp shirtsPRCS/RBT CROWN CNTR - 49952FOOD4LESS #0558 $ 146.76 08/01/201265025 FOODCamp snacksPRCS/RBT CROWN CNTR - 49952Dominicks Stor00017004 $ 64.90 08/06/201265025 FOODCamp snacksPRCS/RBT CROWN CNTR - 49952FOOD4LESS #0558 $ 53.35 08/09/201265025 FOODCamp snacksPRCS/RBT CROWN CNTR - 49952FOOD4LESS #0558 $ 24.03 08/21/201265025 FOODSummer camp snackPRCS/RBT CROWN CNTR - 49952FOOD4LESS #0558 $ 16.35 08/06/201265025 FOODCamp snacksPRCS/RBT CROWN CNTR - 49952FOOD4LESS #0558 $ 11.98 08/01/201265025 FOODCamp snacksPRCS/RBT CROWN CNTR - 49952THE HOME DEPOT 1902 $ 66.03 08/16/201265050 BUILDING MAINTENANCE MATERIALVarious tools for facility.PRCS/RBT CROWN CNTR - 49952THE HOME DEPOT 1902 $ 39.74 08/06/201265050 BUILDING MAINTENANCE MATERIALMaintenance material and supplies.PRCS/RBT CROWN CNTR - 49952THE HOME DEPOT 1902 $ 33.91 08/20/201265050 BUILDING MAINTENANCE MATERIALBraided rope, swivel eye quick snap, aluminum spring link.PRCS/RBT CROWN CNTR - 49952THE HOME DEPOT 1902 $ 17.42 08/22/201265050 BUILDING MAINTENANCE MATERIALMaintenance materialPRCS/RBT CROWN CNTR - 49952R & M LAWNMOWER INC $ 126.00 08/01/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALRepair of ice edger.PRCS/RBT CROWN CNTR - 49952CINTAS CORP #769 $ 116.55 08/01/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALCarpeted mats for lobby area.PRCS/RBT CROWN CNTR - 49952CINTAS CORP #769 $ 116.55 08/29/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALCarpeted mat rental for lobby area.PRCS/RBT CROWN CNTR - 49952JOHNSON LOCKSMITH INC $ 7.42 08/20/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALBuilding keysPRCS/RBT CROWN CNTR - 49952TARGET 00009274 $ 38.18 08/13/201265075 MEDICAL & LAB SUPPLIESOffice Medical SuppliesPRCS/RBT CROWN CNTR - 49952SQ MUNAR LAMINATING $ 242.00 08/28/201265095 OFFICE SUPPLIESLanyards, ribbons, and pouches for ID pictures.PRCS/RBT CROWN CNTR - 49952OFFICE DEPOT #510 $ 54.11 08/15/201265095 OFFICE SUPPLIESPaper and pens for programs and officePRCS/RBT CROWN CNTR - 49952OFFICE DEPOT #510 $ 44.05 08/13/201265095 OFFICE SUPPLIESOffice SuppliesPRCS/RBT CROWN CNTR - 49952OFFICE MAX $ 11.00 08/16/201265095 OFFICE SUPPLIESCamp supplies, colored paper.PRCS/RBT CROWN CNTR - 49952CERAMIC SUPPLY CHICAGO $ 418.55 08/22/201265110 REC PROGRAM SUPPLIESCeramic paints for programsPRCS/RBT CROWN CNTR - 49952TARGET 00009274 $ 107.76 08/13/201265110 REC PROGRAM SUPPLIESCamp toys and supplies.PRCS/RBT CROWN CNTR - 49952PETSMART INC 427 $ 35.49 08/24/201265110 REC PROGRAM SUPPLIESClassroom pet supplies.PRCS/RBT CROWN CNTR - 49952PAPER SOURCE $ 15.13 08/14/201265110 REC PROGRAM SUPPLIESItems for public skatingOctober 2, 2012Page 14 of 1979 of 424
Bank of America Credit Card Statement for the Period Ending August 31, 2012ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionPRCS/RBT CROWN CNTR - 49952TARGET 00009274 $ 6.99 08/24/201265110 REC PROGRAM SUPPLIESCamp suppliesPRCS/RBT CROWN CNTR - 49952PETSMART INC 427 $ 5.04 08/13/201265110 REC PROGRAM SUPPLIESPet food for classroom pets.PRCS/RECREATION - 49946NATIONAL AWARDS $ 396.00 08/23/201262199 PRK MAINTENANCE & FURNITUR REPLACELarimer Park Playground Donation PlaquePRCS/RECREATION - 49946EVANSTON SIGNS AND GRA $ 20.00 08/09/201262210 PRINTINGbanner changesPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 178.48 08/17/201262245 OTHER EQ MAINTPressure washer for cleaning Chandler ParkPRCS/RECREATION - 49946SOUTHWES 5262463015889 $ 361.40 08/22/201262295 TRAINING & TRAVELAir fare to NRPA 2012 Conference/Training or Bob DornekerPRCS/RECREATION - 49946ILIPRA 00 OF 00 $ 704.00 08/13/201262295 TRAINING & TRAVELLevine - Certified Playground Safety Inspector CertificationPRCS/RECREATION - 49946DAVIS THEATRE $ 30.00 08/08/201262490 OTHER PROGRAM COSTSFleetwood Jourdain Theatre Camp Field TripPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 11.91 08/14/201262490 OTHER PROGRAM COSTSSpray Gun and Super GluePRCS/RECREATION - 49946LEMOI ACE HDWE $ 6.35 08/13/201262490 OTHER PROGRAM COSTSAcetonePRCS/RECREATION - 49946FANDANGO.COM $ 459.00 08/22/201262507 FIELD TRIPSMovie Field trip for Fleetwood Jourdain Summer CampPRCS/RECREATION - 49946NAVY PIER GROUP SALES $ 443.00 08/02/201262507 FIELD TRIPSFleetwood Jourdain Camp Field Trip to Navy PierPRCS/RECREATION - 49946LIGHT OPERA WORKS $ 420.00 08/13/201262507 FIELD TRIPSSenior program field trip to Light OperaPRCS/RECREATION - 49946NRPA-CONGRESS $ 377.00 08/29/201262507 FIELD TRIPSRegistration for NRPA Conference Training Bob DornekerPRCS/RECREATION - 49946OFFICE MAX $ 1,075.00 08/28/201262513 COMMUNITY PICNIC-SP EVENTSSchool Supplies for Community Picnic Youth ProgramPRCS/RECREATION - 49946OFFICE MAX $ 950.00 08/28/201262513 COMMUNITY PICNIC-SP EVENTSSchool Supplies for Community Picnic ProgramPRCS/RECREATION - 49946ABT ELECTRONICS $ 689.00 08/13/201262513 COMMUNITY PICNIC-SP EVENTSFreezer for Community Picnic - Replaces rental of refrigeration truckPRCS/RECREATION - 49946GFS MKTPLC #1915 $ 500.00 08/24/201262513 COMMUNITY PICNIC-SP EVENTSfood/supplies for community picnicPRCS/RECREATION - 49946GFS MKTPLC #1915 $ 500.00 08/24/201262513 COMMUNITY PICNIC-SP EVENTSfood/supplies for community picnicPRCS/RECREATION - 49946GFS MKTPLC #1915 $ 500.00 08/24/201262513 COMMUNITY PICNIC-SP EVENTSfood/supplies for community picnicPRCS/RECREATION - 49946EVANSTON SIGNS AND GRA $ 447.00 08/27/201262513 COMMUNITY PICNIC-SP EVENTSdonor banner and yard signs for community picnicPRCS/RECREATION - 49946ORIENTAL TRADING CO $ 190.75 08/13/201262513 COMMUNITY PICNIC-SP EVENTSschool supplies for giveaway at community picnicPRCS/RECREATION - 49946PARTYCITY.COM $ 154.83 08/15/201262513 COMMUNITY PICNIC-SP EVENTSdecorations and school supply giveaways at community picnic (part 1)PRCS/RECREATION - 49946ADVANCED ADVERTISING G $ 138.85 08/09/201262513 COMMUNITY PICNIC-SP EVENTSpoly flags for community picnicPRCS/RECREATION - 49946GFS MKTPLC #1915 $ 116.76 08/24/201262513 COMMUNITY PICNIC-SP EVENTScharcoal for community picnicPRCS/RECREATION - 49946PARTYCITY.COM $ 57.81 08/15/201262513 COMMUNITY PICNIC-SP EVENTSdecorations and school supply giveaways at community picnic (part 2)PRCS/RECREATION - 49946BLICK ART 800 447 1892 $ 33.25 08/24/201262513 COMMUNITY PICNIC-SP EVENTSposter boards for community picnic signagePRCS/RECREATION - 49946GFS MKTPLC #1915 $ 27.62 08/24/201262513 COMMUNITY PICNIC-SP EVENTSfood/supplies for community picnicPRCS/RECREATION - 49946DOLRTREE 673 00006734 $ 25.00 08/16/201262513 COMMUNITY PICNIC-SP EVENTSsupplies for cleaning stations at community picnicPRCS/RECREATION - 49946VOGUE FABRICS $ 11.94 08/09/201262513 COMMUNITY PICNIC-SP EVENTSfabric for sno-kone table at community picnicPRCS/RECREATION - 49946PARTYCITY.COM $ 0.01 08/15/201262513 COMMUNITY PICNIC-SP EVENTSresend for lost itemsPRCS/RECREATION - 49946GFS MKTPLC #1915 $ (164.44)08/24/201262513 COMMUNITY PICNIC-SP EVENTS10% credit from corporate office for community picnicPRCS/RECREATION - 49946RUSSO'S HDW & PWR EQUI $ 351.00 08/28/201265005 LANDSCAPE MATERIALSTree gator watering bagsPRCS/RECREATION - 49946SAFETY SUPPLY ILLINOIS $ 226.91 08/06/201265020 CLOTHINGWork glovesPRCS/RECREATION - 49946SAFETY SUPPLY ILLINOIS $ 117.63 08/06/201265020 CLOTHINGWork glovesPRCS/RECREATION - 49946FRESH FOODS & GEN MERC $ 52.15 08/20/201265025 FOODFood for Open Mic night event at FJCC - BeveragesPRCS/RECREATION - 49946GIGIO S PIZZERIA $ 300.00 08/20/201265025 FOODFood for Youth Open Mic Event night at FJCCPRCS/RECREATION - 49946WEST MARINE #71 $ 267.83 08/09/201265040 JANITORIAL SUPPLIESTubePRCS/RECREATION - 49946POOPBAGS $ 207.38 08/07/201265040 JANITORIAL SUPPLIESpoop bags for the dog beachPRCS/RECREATION - 49946LEMOI ACE HDWE $ 100.77 08/30/201265040 JANITORIAL SUPPLIESReplacement hoses, washers and nozzles for lakefrontPRCS/RECREATION - 49946WEST MARINE #71 $ 92.04 08/13/201265040 JANITORIAL SUPPLIESfiberglass repair suppliesOctober 2, 2012Page 15 of 1980 of 424
Bank of America Credit Card Statement for the Period Ending August 31, 2012ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionPRCS/RECREATION - 49946LEMOI ACE HDWE $ 39.57 08/30/201265040 JANITORIAL SUPPLIESReplacement hoses for the lakefrontPRCS/RECREATION - 49946LEMOI ACE HDWE $ 33.55 08/27/201265040 JANITORIAL SUPPLIESLakefront supplies (mouse traps, towels and trash bags)PRCS/RECREATION - 49946LEMOI ACE HDWE $ 28.16 08/02/201265040 JANITORIAL SUPPLIESJanitorial supplies for LakefrontPRCS/RECREATION - 49946LEMOI ACE HDWE $ 21.08 08/28/201265040 JANITORIAL SUPPLIESHose nozzle and trash bags for parksPRCS/RECREATION - 49946LEMOI ACE HDWE $ 14.43 08/13/201265040 JANITORIAL SUPPLIESLakefront janitorial supplies (towels and small trash bags)PRCS/RECREATION - 49946LEMOI ACE HDWE $ (82.56)08/30/201265040 JANITORIAL SUPPLIESReturn hoses from lakefrontPRCS/RECREATION - 49946TAPCO $ 315.18 08/03/201265045 LICENSING/REGULATORY SUPPLIESextra electronic pass cards for the Church St ramp gatePRCS/RECREATION - 49946PODS #26 $ 239.80 08/27/201265050 BUILDING MAINTENANCE MATERIALrental of POD for yearly shreddingPRCS/RECREATION - 49946PODS #26 $ 229.30 08/29/201265050 BUILDING MAINTENANCE MATERIALrental of POD for yearly shreddingPRCS/RECREATION - 49946PODS #26 $ 187.00 08/24/201265050 BUILDING MAINTENANCE MATERIALrental of POD for yearly shreddingPRCS/RECREATION - 49946PODS #26 $ 149.00 08/07/201265050 BUILDING MAINTENANCE MATERIALmonthly rental of POD for yearly shreddingPRCS/RECREATION - 49946PODS #26 $ 149.00 08/13/201265050 BUILDING MAINTENANCE MATERIALrental of POD for yearly shreddingPRCS/RECREATION - 49946PODS #26 $ 72.46 08/06/201265050 BUILDING MAINTENANCE MATERIALmonthly rental of PODS for yearly shreddingPRCS/RECREATION - 49946HAROLD'S TRUE VALUE HD $ 29.99 08/24/201265050 BUILDING MAINTENANCE MATERIALBolt cutterPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 63.97 08/06/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSMeasure wheel for athletic fieldsPRCS/RECREATION - 49946LEMOI ACE HDWE $ 21.07 08/06/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSlakefront maintenance supplies (hoses part and tape)PRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 2.46 08/31/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSIrrigation suppliesPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 2.38 08/01/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSIrrigation suppliesPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 38.94 08/09/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALBatteries for lakefront flashlights DempsterPRCS/RECREATION - 49946LEMOI ACE HDWE $ 6.70 08/17/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALExtension cordPRCS/RECREATION - 49946WEST MARINE #71 $ (12.40)08/20/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALReturn of tax for previous month's purchasePRCS/RECREATION - 49946CVS PHARMACY #3901 Q03 $ 50.00 08/20/201265110 REC PROGRAM SUPPLIESGift Certificates Prizes for Youth Summer event - Open MicPRCS/RECREATION - 49946OFFICE DEPOT #510 $ 38.46 08/15/201265110 REC PROGRAM SUPPLIESplastic sign holder for posting of daily picnic reservation cardsPRCS/RECREATION - 49946IKEA CHICAGO $ 32.54 08/14/201265110 REC PROGRAM SUPPLIESdisplay boxes, bowls/plates for childrens activities and broccoli/carrot display for farmers' marketPRCS/RECREATION - 49946OFFICE DEPOT #510 $ 25.47 08/03/201265110 REC PROGRAM SUPPLIESplastic sign holders for posting daily picnic reservation cardsPRCS/RECREATION - 49946CENTURY THEATRES 43QPS $ 20.50 08/20/201265110 REC PROGRAM SUPPLIESGift Certificates for Open Mic Events at FJCCPRCS/RECREATION - 49946MICRO CENTER #151 $ 15.48 08/20/201265110 REC PROGRAM SUPPLIEScds for parents/campers at campPRCS/RECREATION - 49946Dominicks Stor00011379 $ 12.66 08/16/201265110 REC PROGRAM SUPPLIESmaterials for craft projects at campPRCS/RECREATION - 49946WEST MARINE #152 $ 341.81 08/10/201265125 OTHER COMMODITIESReplacement jack for boat trailer and boat engine oilPRCS/RECREATION - 49946NATIONAL AWARDS $ 341.03 08/13/201265125 OTHER COMMODITIESEagle Sculpture Donor PlaquePRCS/RECREATION - 49946WM PORT SUPPLY #400 $ 302.46 08/22/201265125 OTHER COMMODITIESPFD'sPRCS/RECREATION - 49946SOUTHPORT RIGGING INC. $ 128.74 08/31/201265125 OTHER COMMODITIESReplacement Fins for SUP'sPRCS/RECREATION - 49946MURRAYS SPORTS $ 124.95 08/15/201265125 OTHER COMMODITIESHobe Mat Head Tip, RivetsPRCS/RECREATION - 49946FISHTECH $ 16.68 08/15/201265125 OTHER COMMODITIESWormsPRCS/RECREATION - 49946NATIONAL AWARDS $ (40.73)08/15/201265125 OTHER COMMODITIESEagle Sculpture plaque overcharge refundPUBLIC WORKS/ADMIN - 50485THE HOME DEPOT 1902 $ 348.00 08/13/201265625 FURNITURES and FIXTURESPaint for 3rd Floor Civic CenterPUBLIC WORKS/ADMIN - 50485THE HOME DEPOT 1902 $ 232.00 08/27/201265625 FURNITURES and FIXTURESPaint Supplies for 3rd Floor Civic CenterPUBLIC WORKS/ADMIN - 50485THE HOME DEPOT 1902 $ 24.06 08/29/201265625 FURNITURES and FIXTURESPaint Supplies for 3rd Floor Civic CenterPUBLIC WORKS/ADMIN - 50485THE HOME DEPOT 1902 $ 19.47 08/16/201265625 FURNITURES and FIXTURESPaint Supplies for 3rd Floor Civic CenterPUBLIC WORKS/FLEET - 49947USPS 16262202033309188 $ 18.00 08/17/201262280 OVERNIGHT MAIL CHARGESPostage for vehicle purchasePUBLIC WORKS/FLEET - 49947FEDEX 800565399485 $ 24.86 08/09/201262315 POSTAGEPUBLIC WORKS/FLEET - 49947INTERNATIONAL TRANSACTION $ 4.72 08/15/201262315 POSTAGEPUBLIC WORKS/FLEET - 49947STP PUBLICATIONS LIMIT $ 590.00 08/15/201265035 PETROLEUM PRODUCTSUST Requirements InformationPUBLIC WORKS/FLEET - 49947IL WEB PLATE RENEWAL $ 101.25 08/10/201265045 LICENSING/REGULATORY SUPPLIESLICENSE PLATE RENEWAL #1PUBLIC WORKS/FLEET - 49947IL WEB PLATE RENEWAL $ 101.25 08/10/201265045 LICENSING/REGULATORY SUPPLIESLICENSE PLATE RENEWAL #19PUBLIC WORKS/FLEET - 49947IL WEB PLATE RENEWAL $ 101.25 08/10/201265045 LICENSING/REGULATORY SUPPLIESLICENSE PLATE RENEWAL #83PUBLIC WORKS/FLEET - 49947IL WEB PLATE RENEWAL $ 101.25 08/10/201265045 LICENSING/REGULATORY SUPPLIESLICENSE PLATE RENEWAL #18October 2, 2012Page 16 of 1981 of 424
Bank of America Credit Card Statement for the Period Ending August 31, 2012ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionPUBLIC WORKS/FLEET - 49947IL WEB PLATE RENEWAL $ 101.25 08/10/201265045 LICENSING/REGULATORY SUPPLIESLICENSE PLATE RENEWAL #85PUBLIC WORKS/FLEET - 499471502 STAR AUTO PARTS I $ 35.00 08/21/201265060 MATERIALS TO MAINTAIN AUTOSPART FOR TRUCK 759PUBLIC WORKS/FLEET - 49947LAKE COUNTY PIPE & SUP $ 191.69 08/13/201265060 MATERIALS TO MAINTAIN AUTOSPVC Pipe for truck #577PUBLIC WORKS/FLEET - 49947THE HOME DEPOT 1907 $ 342.34 08/13/201265090 SAFETY EQUIPMENTNEW OUTDOOR SHED FOR EMERGENCY SPILL KIT & LOCKSPUBLIC WORKS/FLEET - 49947THE HOME DEPOT 1902 $ 259.00 08/13/201265090 SAFETY EQUIPMENTNEW OUTDOOR SHED FOR EMERGENCY SPILL KITPUBLIC WORKS/FLEET - 49947NOR NORTHERN TOOL $ 154.52 08/17/201265090 SAFETY EQUIPMENTWELDING HELMETS FOR SHOPPUBLIC WORKS/FLEET - 49947TAIT ENVIRONMENTAL S $ 135.00 08/03/2012PUBLIC WORKS/ST&SANITATION - 49962THE HOME DEPOT 1902 $ 123.35 08/23/201265005 LANDSCAPE MATERIALSLine Trimmer Heads for Weed Wacker (Bus. Dist)PUBLIC WORKS/ST&SANITATION - 49962CITY WELDING SALES $ 415.70 08/06/201265015 CHEMICALSPropane for Hot BoxesPUBLIC WORKS/ST&SANITATION - 49962RUSSO'S HDW & PWR EQUI $ 408.29 08/23/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSMulch Kit/Repair Concrete SawPUBLIC WORKS/ST&SANITATION - 49962FASTENAL COMPANY01 $ 287.44 08/08/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSSteel Cable/Bird Proofing RepairPUBLIC WORKS/ST&SANITATION - 49962FASTENAL COMPANY01 $ 262.50 08/08/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSSteel Cable/Bird Proofing RepairPUBLIC WORKS/ST&SANITATION - 49962FASTENAL COMPANY01 $ 121.97 08/07/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSDrill Bits for Rotary HammersPUBLIC WORKS/ST&SANITATION - 49962FASTENAL COMPANY01 $ 112.24 08/28/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSRivet Guns/Sign RepairsPUBLIC WORKS/ST&SANITATION - 49962FASTENAL COMPANY01 $ 111.39 08/07/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSDrill Bits for Rotary HammersPUBLIC WORKS/ST&SANITATION - 49962THE HOME DEPOT 1902 $ 27.12 08/08/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSC-Clamps/Bird Proofing RepairPUBLIC WORKS/ST&SANITATION - 49962FASTENAL COMPANY01 $ (121.97)08/07/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSDrill Bits for Rotary Hammers (Credit)PUBLIC WORKS/ST&SANITATION - 49962FASTENAL COMPANY01 $ (287.44)08/08/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSSteel Cable/Bird Proofing Repair (Credit)PUBLIC WORKS/ST&SANITATION - 49962THE HOME DEPOT 1902 $ 140.09 08/22/201265085 MINOR EQUIP & TOOLSTool Kit/Operation Coor/HankPUBLIC WORKS/ST&SANITATION - 49962FASTENAL COMPANY01 $ 64.59 08/22/201265085 MINOR EQUIP & TOOLSDrill Bits for Rotary HammersPUBLIC WORKS/ST&SANITATION - 49962THE HOME DEPOT 1902 $ 37.94 08/27/201265085 MINOR EQUIP & TOOLSSmall ToolsPUBLIC WORKS/ST&SANITATION - 49962MIDWEST TIME RECORDER $ 162.00 08/10/201265095 OFFICE SUPPLIESTime Cards for EmployeesPUBLIC WORKS/ST&SANITATION - 49962Dominicks Stor00017004 $ 9.98 08/06/201268205 PUBLIC WKS CONTINGENCIESIce (SYEP Cook Out)PUBLIC WORKS/TRANS - 49959EPCO PAINT STORE 1252 $ 97.40 08/07/201262245 AUTOMOTIVE EQ MAINTPaint supplies for street light and traffic signalsPUBLIC WORKS/TRANS - 49959THE HOME DEPOT 1902 $ 111.43 08/27/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALMultimeter, staples, glovesPUBLIC WORKS/TRANS - 49959LEMOI ACE HDWE $ 57.94 08/16/201265085 MINOR EQUIP & TOOLSBatteries for LocatorsPUBLIC WORKS/TRANS - 49959RADIOSHACK COR00164145 $ 29.98 08/29/201265085 MINOR EQUIP & TOOLSStop Watch Unit(s) - 2 quantityPUBLIC WORKS/TRANS - 49959TRAFFIC CONTROL & PROT $ 1,483.00 08/03/201265115 TRAFFIC CONTROL SUPPLIESSign Faces (St. Clean/Snow)PUBLIC WORKS/TRANS - 49959TRAFFIC CONTROL & PROT $ 1,305.00 08/03/201265115 TRAFFIC CONTROL SUPPLIESSign Faces (St. Clean/Snow)PUBLIC WORKS/TRANS - 49959TAPCO $ 1,333.16 08/30/201265515 OTHER IMPROVEMENTSIn-Street "Stop for Peds" SignsPUBLIC WORKS/TRANS - 49959LEMOI ACE HDWE $ 21.09 08/28/201265515 OTHER IMPROVEMENTSLag Shields for In-Street Ped. SignsUTILITIES/ADMIN - 49958EVANSTON BLUE PRINT $ 501.25 08/31/201262210 PRINTINGPrinting of bid documents.UTILITIES/ADMIN - 49958PANINO'S PIZZERIA OR $ 35.77 08/13/201262295 TRAINING & TRAVELLunch during interviews for Water Worker I position.UTILITIES/ADMIN - 49958FOUR PNTS BY SHERATON- $ 26.00 08/01/201262295 TRAINING & TRAVELParking for meeting with the Metropolitan Water Reclamation District on Metals in Sludge.UTILITIES/ADMIN - 49958WALMART.COM $ 485.88 08/20/201265050 BUILDING MAINTENANCE MATERIALSmall Conference Room Sofa.UTILITIES/ADMIN - 49958Bestbuy.com 00009944 $ 232.66 08/15/201265105 PHOTO/DRAFTING SUPPLIESDigital camera for the Distribution Supervisor.UTILITIES/DIST - 49955LEMOI ACE HDWE $ 19.16 08/09/201265040 JANITORIAL SUPPLIESJanitorial supplies.October 2, 2012Page 17 of 1982 of 424
Bank of America Credit Card Statement for the Period Ending August 31, 2012ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionUTILITIES/DIST - 49955WATER PRODUCTS $ 799.00 08/31/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSFire hydrant meter.UTILITIES/DIST - 49955HD SUPPLY WATERWORKS 4 $ 359.02 08/07/201265055 MATERIALS TO MAINTAIN IMPROVEMENTS4" caps and plugs.UTILITIES/DIST - 49955THE HOME DEPOT 1902 $ 110.46 08/09/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALMeter supplies.UTILITIES/DIST - 49955WATER PRODUCTS $ 1,083.05 08/17/201265702 WATER GENERAL PLANT8" flanged valve and uni-flange.UTILITIES/FILTRATION - 49951CINTAS CORP # 060A $ 36.81 08/27/201262245 OTHER EQ MAINTAugust first aid cabinet service - ibuprofen and Aleve.UTILITIES/FILTRATION - 49951Illinois Section AWWA $ 205.00 08/10/201262295 TRAINING & TRAVELISAWWA Seminars for two Water Plant Operators.UTILITIES/FILTRATION - 49951Illinois Section AWWA $ 120.00 08/29/201262295 TRAINING & TRAVELHigh Tech Operator 2 seminar in Lombard on 9/6/12 & 9/7/12.UTILITIES/FILTRATION - 49951Illinois Section AWWA $ 105.00 08/16/201262295 TRAINING & TRAVEL2 - ISAWWA seminars for the Water/Sewer Mechanic.UTILITIES/FILTRATION - 49951Illinois Section AWWA $ 40.00 08/29/201262295 TRAINING & TRAVELAnnual Regulatory Update.UTILITIES/FILTRATION - 49951Illinois Section AWWA $ 10.00 08/29/201262295 TRAINING & TRAVELMaga-Tour of the Calumet Water Reclamation Plant and the Chicago-Jardine Water Treatment Plant on 9/14/12.UTILITIES/FILTRATION - 49951LITTMAN INDUSTRIES $ 1,193.50 08/24/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALBasin cleaning fire hoses (4), assorted brass hydrant adapters 2.5" (8), and 1.5" (8).UTILITIES/FILTRATION - 49951FASTENAL COMPANY01 $ 1,171.76 08/28/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALLarge bolts - 1-3/8"x6.5" (64), 3/4"x5.5" (32), and nuts for the clearwell inter-connect project.UTILITIES/FILTRATION - 49951MCMASTER-CARR $ 800.58 08/22/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALFire extinguisher signage, beam clamp, chip brushes, rulers, steel tote trays, and lock-out tags.UTILITIES/FILTRATION - 49951SMITH ECOLOGICAL SYSTE $ 417.82 08/22/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALW&T Chlorine feed changeover parts - cap (3).UTILITIES/FILTRATION - 49951PUMPBIZ $ 386.87 08/08/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALOberdorfer 1' sample pump (for raw 54").UTILITIES/FILTRATION - 49951CSC - 1956 $ 302.07 08/10/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALSCADA system signal wire (2 @ 1000 ft.).UTILITIES/FILTRATION - 49951KELBURN ENGINEERING CO $ 266.80 08/16/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALWarrick/Gem level control sensor relay (updated version for filter wash sequence).UTILITIES/FILTRATION - 49951FASTENAL COMPANY01 $ 251.28 08/31/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALLarge wrenches (2-1/16"), combination (1), impact socket (1), and slug (1) for the Clearwell inter-connect project.UTILITIES/FILTRATION - 49951ACTIVE ELECTRIC SUPPLY $ 142.65 08/22/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALFlexible metallic conduit 1.5" copper wire (3@500ft).UTILITIES/FILTRATION - 49951PHYSIO CONTROL INC $ 129.50 08/22/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALMedtonic AED defibrillator - replacement battery pack and electrode pads.UTILITIES/FILTRATION - 49951MUNTERS CORPORATION $ 54.93 08/06/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALTemperature sensor for the Chlorine Building dehumidifier.UTILITIES/FILTRATION - 49951WW GRAINGER $ (8.44)08/27/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALCredit for return of defective Caution sign.UTILITIES/FILTRATION - 49951WW GRAINGER $ (52.49)08/27/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALCredit for return of wrong size air hose and roll pouch.UTILITIES/FILTRATION - 49951HACH COMPANY $ 364.00 08/16/201265075 MEDICAL & LAB SUPPLIESMaintenance on DR4000.UTILITIES/FILTRATION - 49951SIDENER ENVIROMENTAL $ 296.61 08/03/201265075 MEDICAL & LAB SUPPLIESCalibration kit for Micro200s, cap plug for amperometric titrator.UTILITIES/FILTRATION - 49951CROSSBOW INDUSTRIAL WA $ 240.21 08/02/201265075 MEDICAL & LAB SUPPLIESDI tanks and filter.UTILITIES/FILTRATION - 49951FULLIFE SAFETY $ 60.72 08/01/201265090 SAFETY EQUIPMENTNitrile gloves - 6 boxes.UTILITIES/PUMPING - 49964JAMESTOWN DISTRIBUTORS $ 567.79 08/13/201262230 SVC TO MAINTAIN MAINSCable, turnbuckles for the 54" intake pipe.UTILITIES/PUMPING - 49964AUTOMATION ENGINEERING $ 1,408.46 08/17/201262245 OTHER EQ MAINTSCADA radios for the McCormick meter vault.UTILITIES/PUMPING - 49964Illinois Section AWWA $ 120.00 08/13/201262295 TRAINING & TRAVELHigh Tech Operator 2 seminar for the Water Plant Operator.UTILITIES/PUMPING - 49964Illinois Section AWWA $ 45.00 08/16/201262295 TRAINING & TRAVELPreventative Maintenance and Well Rehabilitation seminar for the Water Plant Operator.UTILITIES/PUMPING - 49964WW GRAINGER $ 699.20 08/28/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALEyewash station, light bulbs, and miscellaneous hand tools.UTILITIES/PUMPING - 49964PATTEN $ 663.30 08/22/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALBatteries for #7 Low Lift Pump.UTILITIES/PUMPING - 49964WW GRAINGER $ 606.89 08/31/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALReplacement fire extinguishers for failed units.UTILITIES/PUMPING - 49964LOWES #01748 $ 219.00 08/24/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALA/C unit for the Battery Room.October 2, 2012Page 18 of 1983 of 424
Bank of America Credit Card Statement for the Period Ending August 31, 2012ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction AmountFIN.Posting DateFIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionUTILITIES/PUMPING - 49964OFFICE DEPOT #510 $ 116.91 08/15/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALPrinter ink and cables.UTILITIES/PUMPING - 49964ENCO $ 109.22 08/14/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALTap and drill sets.UTILITIES/PUMPING - 49964MCM ELECTRONICS INC $ 95.45 08/13/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALUPS batteries for the South Standpipe.UTILITIES/PUMPING - 49964BEARING BROKERS INC $ 38.77 08/13/201265070 OFFICE/OTHER EQ TO MAINTN MATERIAL500 KW generator ignition bushings bearings.UTILITIES/PUMPING - 49964ENCO $ 36.98 08/13/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALStorage bins.UTILITIES/PUMPING - 49964BEARING BROKERS INC $ 25.59 08/23/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALBearings for band saw.UTILITIES/PUMPING - 49964MARSHALL ELECTRONI $ 404.65 08/28/201265515 OTHER IMPROVEMENTSWire for the North Standpipe mixers.UTILITIES/PUMPING - 49964MARSHALL ELECTRONI $ 269.37 08/28/201265515 OTHER IMPROVEMENTSConduit for the North Standpipe mixers.UTILITIES/PUMPING - 49964TECH DIAGNOSTIC MGMT $ 261.61 08/27/201265702 WATER GENERAL PLANTPhasing Stick overnight freight.UTILITIES/PUMPING - 49964NEWARK US 00000109 $ 224.67 08/29/201265702 WATER GENERAL PLANTGCFI breakers for the North Standpipe mixers.UTILITIES/PUMPING - 49964VERIS INDUSTRIES LLC $ 194.05 08/01/201265702 WATER GENERAL PLANTCurrent sensors for the North Standpipe mixersUTILITIES/PUMPING - 49964TECH DIAGNOSTIC MGMT $ 189.00 08/23/201265702 WATER GENERAL PLANTPhasing Stick rental.UTILITIES/PUMPING - 49964AUTOMATIONDIRECT COM I $ 99.50 08/30/201265702 WATER GENERAL PLANTEnclosure for the North Standpipe mixers.UTILITIES/SEWER - 49944THE HOME DEPOT 1902 $ 74.16 08/20/201262230 SVC TO MAINTAIN MAINSIntake pipe numbers.UTILITIES/SEWER - 49944AMAZON MKTPLACE PMTS $ 44.49 08/17/201262230 SVC TO MAINTAIN MAINSDive flag.UTILITIES/SEWER - 49944VOLLMAR CLAY PRODUCTS $ 320.00 08/09/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSPre-cast inlets.UTILITIES/SEWER - 49944VOLLMAR CLAY PRODUCTS $ 239.00 08/01/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSConcrete blocks.UTILITIES/SEWER - 49944VOLLMAR CLAY PRODUCTS $ 239.00 08/06/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSConcrete blocks.UTILITIES/SEWER - 49944THE HOME DEPOT 1902 $ 94.50 08/08/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSPlywood.UTILITIES/SEWER - 49944BUY THE YARD INC $ 82.50 08/02/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSBlack dirt.UTILITIES/SEWER - 49944LEE JENSEN SALES $ 810.00 08/24/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALShoring and Gas monitor repair.UTILITIES/SEWER - 49944NSC NORTHERN SAFETY CO $ 282.27 08/08/201265085 MINOR EQUIP & TOOLSStop and Slow traffic signs.UTILITIES/SEWER - 49944THE HOME DEPOT 1902 $ 133.13 08/02/201265085 MINOR EQUIP & TOOLSMiscellaneous tools.UTILITIES/SEWER - 49944Amazon.com $ 120.24 08/30/201265085 MINOR EQUIP & TOOLS2-cycle oil.UTILITIES/SEWER - 49944NSC NORTHERN SAFETY CO $ 380.70 08/29/201265090 SAFETY EQUIPMENTSafety supplies.UTILITIES/SEWER - 49944NSC NORTHERN SAFETY CO $ 226.36 08/13/201265090 SAFETY EQUIPMENTSafety supplies.UTILITIES/SEWER - 49944NSC NORTHERN SAFETY CO $ 110.41 08/29/201265090 SAFETY EQUIPMENTSafety supplies.UTILITIES/SEWER - 49944NSC NORTHERN SAFETY CO $ 59.55 08/13/201265090 SAFETY EQUIPMENTSafety supplies.Total $ 133,583.23 October 2, 2012Page 19 of 1984 of 424
For the City Council Meeting of May 10, 2010 Item #
For City Council Meeting of October 8, 2012 Item A3.1
Business of the City by Motion: FY 2012 & 2013 Tire Purchases
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
Lonnie Jeschke, CPFP, Manager Fleet Services
Subject: 2012 & 2013 Tire Purchases
Date: August 22, 2012
Recommended Action:
Staff recommends approval of tire purchases for the last three (3) months of Fiscal Year
2012 in the amount of $13,000.00 and for twelve (12) months in the amount of
$50,000.00 in Fiscal Year 2013 from Wentworth Tire Service (300 North York Road,
Bensenville, IL). Wentworth Tire Service is an authorized distributor of tires within the
State Bid Award # 4017031.
Funding Source:
Funding is provided from the Fleet Services budget for Tires and Tubes (7710.65065)
for Fiscal Year’s 2012 and 2013. The budget has an approved amount of $90,000 for
tire purchases and tire repair services in each fiscal year. However, staff is only
requesting approval for a three (3) month tire purchase of $13,000.00 based on a tire
purchase forecast for the remainder of fiscal year 2012 and $50,000.00 for twelve (12)
months in fiscal year 2013.The $50,000.00 approval request in fiscal year 2013 is
55.5% of the budgeted amount for the historical tire purchases that occurs throughout
the fiscal year. The remainder of the tire budget is for tire repair services; tire mounting,
tire dis-mounting, road repairs, and service calls.
Summary:
The Fleet Services Division of the Public Works Department has been purchasing tires
under State Bid Pricing for many years and has found the pricing structure to be very
advantageous. From time to time staff conducts a comparative analysis of other known
tire manufacturer’s online websites to verify established pricing to municipalities to
ensure we are getting a cost-competitive price from the State Bid pricing. (See
Attachment A.) In this case, staff performed this research and concluded that the State
Bid Pricing saves the City of Evanston on average $3.00 - $7.00 per tire purchased
based on this bid award (# 4017031).
Memorandum
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There are no Evanston-based businesses that can provide the various types and sizes
of tires at this pricing structure for all city vehicles and equipment.
Therefore, staff recommends and requests City Council approval for Fleet Services to
continue to purchase tires through this State Bid Award for the remainder of fiscal year
2012 and throughout Fiscal year 2013.
Attachments
Pricing Comparison List
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For City Council meeting of October 8, 2012 Item A3.2
Business of the City by Motion: Tire Repair Services
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
Lonnie Jeschke, CPFP, Fleet Manager
Subject: Award Contract for Tire Repair Services (Bid #12-164)
Date: September 11, 2012
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a one (1)
year contract with three (3) one year renewals for tire repair and recap services in the
amount of $25,008 for year one (1) to Wentworth Tire Service (300 North York Road,
Bensenville, Illinois 60106).
Funding Source:
Funding for this purchase will be from the FY 2012 Tires and Tubes Account,
7710.65065 which has a budgeted amount of $32,500 for these types of services. The
$25,008.00 represents 76.9% of this budgeted amount.
Summary:
In August, 2012, staff solicited bids for tire mounting, dismounting, and recapping
services from qualified vendors. The proposed contract is for a one (1) year period, with
the right to extend the contract for up to three (3), one year periods. Wentworth Tire
Service was the successful bidder with the lowest bid price.
Bids were advertised with a due date of September 4, 2012. Bids were received as
follows:
Company Name City/State Description Bid Amount
Wentworth Tire Service Chicago, Illinois Tire Services $25,008.00
Pomps Tire Service Elk Grove Village, Illinois Tire Services $25,375.00
Tredroc Tire Elk Grove Village, Illinois Tire Services Non-responsive
Based on Bid # 12-164 results, staff recommends approval of the award to Wentworth
Tire Service as the lowest responsive and responsible bidder to provide tire repair
Memorandum
89 of 424
Page 2 of 2
services for the City. Wentworth Tire has been a responsive and responsible vendor for
the last couple of years. There are no Evanston based tire service vendors who can
meet all of our fleet needs at this time.
Attachments:
M/W/EBE Memorandum
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Bid No. 12-164 Contract for Tire Repair Services, M/W/EBE Waiver, Wentworth Tire Service, 10-2-12
To: Suzette Robinson, Director of Public Works
Lonnie Jeschke, CPFP, Fleet Manger
From: Joseph McRae, Deputy City Manager
Subject: Bid No. 12-164, Contract for Tire Repair Services
Date: October 2, 2012
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City adopted a 25% M/W/EBE participation goal for
the utilization of M/W/EBEs by general contractors. However, tire repair services
preclude subcontracting opportunities. Therefore MWEBE participation is
waived.
CC: Marty Lyons, Assistant City Manager/CFO
Jewell Jackson, Purchasing & Contracts Manager
Memorandum
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For City Council meeting of October 8, 2012 Item A3.3
Business of the City by Motion: Water Utility Roof Replacement Contract
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Director of Utilities
Lara Biggs, Superintendent – Construction & Field Services
Subject: Contract for the 2012 Evanston Water Utility Roof Replacement (Bid 12-
160)
Date: September 27, 2012
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract for
the 2012 Evanston Water Utility Roof Replacement (Bid 12-160) with L. Marshall, Inc.
(2100 Lehigh Avenue, Glenview, IL) in the amount of $133,000.
Funding Source:
Funding will be provided by the Water Fund Capital Improvement Program (CIP)
Account 733108.65515 with a budget of $150,000 allocated for roof replacements.
Summary:
In 2011, the Utilities Department contracted with Roth Brothers, Inc. to inspect the roofs
at the Evanston Water Treatment Facility and provide preventative maintenance. Roth
Brothers provided a report identifying those roofs in need of replacement. The report
identified 10 roofs (of 31 total) in need of replacement or significant repair over the next
5 years. The Utilities Department has budgeted $150,000 in capital improvement funds
for two of the roofs to be replaced in 2012.
In May 2012, the City issued a Request For Proposal to select an architect to develop
contract documents for the roof replacement contract and a separate security door
replacement contract. That contract for $17,750 was awarded to McGuire Igleski &
Associates, Inc. (MIA) on June 1, 2012.
MIA completed the design, and the project was advertised for bid on August 30, 2012 in
the Evanston Review and on Demandstar. Bids were opened and publicly read on
September 25, 2012. Three bids were received. The contractors submitting the bids
were as follows:
Memorandum
92 of 424
Contractor Address
DCG Roofing Solutions, Inc. 1285 Rand Road, Des Plaines, IL
G.E. Riddiford Company 2333 Hamilton Road, Arlington Heights, IL
L. Marshall, Inc. 2100 Lehigh Avenue, Glenview, IL
The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar
days following the bid opening, or until November 24, 2012. The bids were reviewed by
Lara Biggs, Superintendent – Construction & Field Services.
Below is a bid tabulation summary showing the lump sum bids received from the three
vendors that submitted bids.
Pricing Summary:
Contractor Price
L. Marshall, Inc. $133,000.00
G.E. Riddiford Company $134,700.00
DCG Roofing Solutions, Inc. Bid Withdrawn
L. Marshall will be utilizing Garth Building Products, a minority business enterprise, to
provide the roofing materials and delivery of the supplies to the job site. This work
totals $33,250 or 25% of the contract amount. A memo from the City Manager’s Office
reviewing compliance with M/W/EBE requirements is attached.
The low bidder, L. Marshall, Inc., is currently under contract with the City on the 2012
Roof Replacement Project at the Police-Fire Headquarters, Bid #12-145 and has
successfully completed two roofing projects for the City over the past five years. They
also successfully completed a roofing project at the Water Treatment Facility in 2005.
Staff checked references of L. Marshall, Inc. and found that they have successfully
completed a variety of similar complex roofing projects.
Attachments:
M/W/EBE Memorandum
93 of 424
Bid No. 12-160, 2012 Evanston Water Utility Roof Replacement, M/W/EBE Compliance Approval, L. Marshall, Inc.,
10-2-12
To: David Stoneback, Director of Utilities
Lara Biggs, Superintendent – Construction & Field Services
From: Joseph McRae, Deputy City Manager
Subject: Bid No. 12-160, 2012 Evanston Water Utility Roof Replacement
Date: October 2, 2012
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City’s goal is to have general contractors utilize
M/W/EBEs to perform no less than 25% of the awarded contract. With regard to
Bid No. 12-160, 2012 Evanston Water Utility Roof Replacement, L. Marshall, Inc.
is found to be in initial compliance with the goal by subcontracting approximately
25% of the contract work to certified M/W/EBE’s.
L. Marshall, Inc.’s total base bid is $ 133,000.00 and will receive 25% credit.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
Garth Building Products,
2741 E. 223rd Street,
Chicago Heights, IL
60411
Roofing
Materials
$33,250.00 25% X
Total M/W/EBE $33,250.00 25%
Cc: Martin Lyons, Assistant City Manager/CFO
Jewell Jackson, Purchasing & Contracts Manager
Memorandum
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For City Council meeting of October 8, 2012 Item A3.4
Business of the City by Motion: Study for Alternative Stormwater Management
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Director of Utilities
Catherine Hurley, Sustainable Programs Coordinator
Subject: Engineering Services for Feasibility Study of Alternative Stormwater
Management Techniques (RFP 12-169)
Date: September 27, 2012
Recommended Action:
Staff recommends City Council authorize the City Manager to execute an agreement for
engineering services for the feasibility study of alternative stormwater management
techniques (RFP 12-169) with Hey and Associates, Inc. (8755 W. Higgins Drive, Suite
835, Chicago, IL) in the not-to-exceed amount of $24,946.24.
Funding Source:
Funding in the amount of $25,000 will be from the Sewer Fund, Other Operations
Account 7410.62180 which has a FY 2012 budget allocation of $25,000.
Background:
This agreement is for the necessary engineering services to conduct a feasibility study
of alternative stormwater management techniques to promote infiltration of stormwater
into the ground and limit stormwater discharges to the City’s sewer system. The scope
of work includes stormwater infiltration strategy evaluation and development of design
guidelines for the recommended strategies. The final deliverable will be a set of
Evanston appropriate infiltration strategies with sufficient detail to be used by City
engineers in future design projects.
The proposed project supports the on-going success of the Long Range Sewer
Improvement Program, completed in 2008, by further reducing the volume of water
conveyed to the City’s sewer system and limiting the stress placed on the system by
rainfall events. In addition, promoting stormwater infiltration can help alleviate the
remaining localized ponding issues that are present on both city right-of-way and private
property.
Memorandum
95 of 424
Stormwater infiltration also has environmental benefits such as recharging groundwater
that feeds Lake Michigan and reducing energy and carbon emissions associated with
treating stormwater that enters the combined sewer system and must be treated by the
Metropolitian Water Reclamation District.
The City is seeking a consultant to perform this feasibility study because City staff are
currently busy designing and managing projects in the 2012 capital improvement
program and do not have the capacity to add an additional project at this time without
negatively impacting other projects. In addition, techniques to infiltrate stormwater have
gained increasingly popularity due to the high cost of large stormwater control projects
and the environmental benefits of stormwater infiltration. The Chicagoland area has
engineering consulting firms which specialize in this type of work and can evaluate and
recommend the strategies which are most appropriate for Evanston based on how
these strategies have performed after being installed in areas similar to Evanston.
Analysis:
The request for proposal was advertised on Demandstar and in the Chicago Tribune.
Proposals were received on September 18, 2012. A total of ten proposals were
received as summarized below.
Consultant Information
Consultant: Address:
Baxter & Woodman 39 S. LaSalle Street, Suite 816, Chicago, IL
Ciorba Group 5570 N. Cumberland Avenue, Chicago, IL
Conservation Design Forum 185 S. York Street, Elmhurst, IL 60126
Hey and Associates, Inc. 8755 W. Higgins Drive, Suite 835, Chicago, IL
HR Green 820 Davis Street, Unit 118, Evanston, IL
Infrastructure Engineering 33 W. Monroe Street, Suite 1540, Chicago, IL
Living Habitats 6457 N. Sayre Avenue, Chicago, IL
Sustainable Systems LLC 4916 N. Francisco Avenue, Chicago, IL
Terra Engineering LTD 225 W. Ohio Street, 4th Floor, Chicago, IL
Thomas Engineering Group 238 S. Kenilworth Avenue, Suite 100, Oak Park, IL
Pricing Summary
Consultant: Final Base Bid Price:
Thomas Engineering Group $ 17,610.60
Baxter & Woodman $ 19,877.30
Ciorba Group $ 19,981.22
Sustainable Systems LLC $ 21,600.00
Living Habitats $ 22,390.00
HR Green $ 23,243.00
Terra Engineering LTD $ 24,070.00
Infrastructure Engineering $ 24,845.35
Hey and Associated, Inc. $ 24,946.24
Conservation Design Forum $ 24,980.00
96 of 424
The proposals were reviewed by:
Dave Stoneback, Utilities Director
Lara Biggs, Superintendent – Construction & Field Services
Sat Nagar, Senior Engineer
Catherine Hurley, Sustainable Programs Coordinator
Jewell Jackson, Purchasing and Contracts Manager
Dick Lanyon, Chairman of the Utilities Commission
The averaged final scoring of the proposals is provided below. A detailed breakdown of
average scores under each selection criteria is provided in Attachment 1.
Summary Averaged Final Scoring
Total possible points = 100
Consultant: Averaged Final Score
Hey and Associates, Inc. 91
Baxter & Woodman 88
Conservation Design Forum 82
Ciorba Group 82
Living Habitats 78
HR Green 76
Thomas Engineering Group 73
Sustainable Systems LLC 73
Infrastructure Engineering 73
Terra Engineering LTD 64
The review group discussed the top scored proposals at a review meeting on
September 25th and was in agreement that the written proposals provided enough
information to make a recommendation on who to select for the project.
Hey and Associates, Inc. received the overall highest score from the review team. Their
proposal highlighted their unique combination of experience in both the evaluation,
design and monitoring of stormwater infiltration techniques. Hey and Associates was
the only firm to have been hired to design and implement a monitoring program to test
the performance of the infiltration techniques following the completion of a design and
construction project. They also received the highest score for their project
understanding and approach which included consideration for space constraints, soil
types, and both new as well as redevelopment/retrofit applications. Their proposal was
well-organized, easy to understand, and reflected a clear understanding of the City’s
need and desired outcome from the project. Hey and Associates proposes to use the
standard City agreement and Minority and Women Business Enterprises to complete
25.2% of the work.
Thomas Engineering Group and several other consultants provided a marginally lower
cost estimate but their proposals lacked a depth of experience and thoughtful project
97 of 424
approach that the review team was looking for. Therefore, staff is recommending award
to Hey and Associates.
References for Hey and Associates were checked and found to be favorable. A memo
from the City Manager’s Office reviewing compliance with M/W/EBE requirements is
attached.
Attachments:
Summary of Average Final Scoring
M/W/EBE Memorandum
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ATTACHMENT 1Summary of Averaged Final ScoringRFP 12-169 FirmQualifications Firm Exp 15 ptsQualifications PM/Team Exp15 ptsProject Approach15 ptsCost25 ptsOrganization and Completeness of Proposal10 ptsExecuting Contract Agreement10 ptsM/W/EBE10 ptsTotal Score 100 ptsBaxter & Woodman 13 13 12 22910 10 88Ciorba Group101111 22810 10 82Conservation Design Forum 111111 20910 10 82Hey and Associates, Inc.151415 199910 91HR Green141413 20619 76Infrastructure Engineering101010 208510 73Living Habitats111111 208810 78Sustainbale Systems LLC998 211089 73Terra Engineering LTD9117 207110 64Thomas Engineering Group 101012 229100 7399 of 424
Bid No. 12-169, engineering Services for Feasibility Study of Alternative Stormwater Management Techniques, M/W/EBE
Compliance Approval, Hey and Associates, Inc., 10-2-12
To: David Stoneback, Director of Utilities
Catherine Hurley, Sustainable Programs Coordinator
From: Joseph McRae, Deputy City Manager
Subject: Bid No. 12-169, Engineering Services for Feasibility Study of
Alternative Stormwater Management Techniques
Date: October 2, 2012
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City’s goal is to have general contractors utilize
M/W/EBEs to perform no less than 25% of the awarded contract. With regard to
Bid No. 12-169, Engineering Services for Feasibility Study of Alternative
Stormwater Management Techniques, Hey and Associates, Inc. is found to be in
initial compliance with the goal by subcontracting approximately 25.2% of the
contract work to certified M/W/EBE’s.
Hey and Associates, Inc.’s total base bid is $24,946.24 and will receive 25.2%
credit.
Name of M/W/EBE Scope of Work Contract
Amount
% MBE WBE EBE
Green Metro
Planning, LLC, 673
Clarendon Lane,
Aurora, IL 60504-
3227
Resources
engineering,
guidance
document
$6,295.92 25.2% X
Total M/W/EBE $6,295.92 25.2%
Cc: Martin Lyons, Assistant City Manager/CFO
Jewell Jackson, Purchasing & Contracts Manager
Memorandum
100 of 424
For City Council meeting of October 8, 2012 Item A3.5
Business of the City by Motion: Purchase of Trees for Fall Planting
For Action
To: Honorable Mayor, Members of the City Council
Administration and Public Works Committee
From: Douglas J. Gaynor, Director of Parks, Recreation & Community Services
Paul D’Agostino, Superintendent, Parks, Forestry & Facilities Mgmt.
Subject: Purchase of Trees and Planting Services for Fall Planting
Date: October 3, 2012
Recommended Action:
Staff recommends approval of the purchase of 155 trees and planting services for 50
trees from Suburban Tree Consortium (STC) in the amount of $38,864.00.
Funding Source:
Funding for this purchase is provided from the general fund line item in the
Parks/Forestry Division budget – 3525.65005. The total budget within this line item is
$80,000 which is used for both the spring and fall planting seasons.
Summary:
The STC solicits quotes each spring and fall from participating nurseries for us. In early
September, staff sent a listing of the required trees for parkway planting this fall season
to the STC. The STC then solicited and received bids from member area nurseries to
attempt to procure the trees we needed. Using the STC, we were able to locate all of
the 2.5” diameter tree species in the quantity we needed, as well as 11 larger 3.5”
diameter trees which specific residents requested and paid $175.00 extra for. Residents
were also able to choose the tree species for their parkway from a list of 5 available
options. Nearly 40% of the residents returned the form with their preferred tree choice.
Once all of the quotes were finalized, the grand total for all 155 STC trees comes to
$29,114, which includes delivery costs for the 105 trees being planted by City crews
The trees are being supplied by two nurseries - Beaver Creek Nursery, Inc. (6604
Randall Road, Poplar Grove, IL) and Hinsdale Nurseries, Inc. (7200 S. Madison,
Willowbrook, IL).
Memorandum
101 of 424
In addition to the purchase price of the trees, the STC tree planting contractor, Pugsley
& Lahaie, Ltd. (24414 N. Old McHenry Road, Lake Zurich, IL), has specific costs for
planting different size trees, which are agreed to in writing with the STC and all member
municipalities. Staff has set up a preliminary agreement with PLL for them to plant 50 of
the 155 trees for a total cost of $9,750.00. Once this agreement is approved, PLL will
pick up their 50 trees directly from the nurseries, deliver them to the individual sites, and
plant them.
Legislative History:
In June of 2001, the City Council passed Ordinance 65-O-01, which authorized the City
of Evanston to join and participate in the Suburban Tree Consortium (STC). The benefit
of this membership is that by merging orders with other municipalities, our buying power
is increased through economies of scale. In addition, Resolution 60-R-02 was passed in
August 2002, which expressed the intent of the City of Evanston to remain a member of
the STC as long as sufficient funding is appropriated. Another advantage of
membership is our ability to pre-order specific tree species for five years into the future.
This allows the nurseries to grow a large percentage of the exact tree species we will
need in future years.
-------------------------------------------------------------------------------------
Attachments:
List of tree planting locations by address
Nursery order confirmations
Planting contract cost agreement
102 of 424
Area Wd Year # Street Location
Notes
Site Size upgrade Species Qty
4a 1 F12 1707 Benson F1 REFUSE 1
4a 1 F12 1709 Benson F1 1
4b 1 F12 405 Church on Judson T4 1
4b 1 F12 420 Church F1 1
4b 1 F12 820 Clark St F1 1
2e 1 F12 2327 Ridge Av F2 2.5 Kentucky
Coffeetree
1
2e 1 F12 1921 Sherman F1 1
2e 1 F12 2033 Sherman F1 1
4a 1 F12 1001 Univeristy On Maple T1-7 2.5 Accolade
Elm
2
4a 1 F12 1001 Univeristy On Maple T1-7 2.5 Triumph
Elm
2
4a 1 F12 1001 Univeristy On Maple T1-7 2.5 Autumn
Gold
Maidenhai
r
2
4a 1 F12 1001 Univeristy On Maple T1-7 2.5 Kentucky
Coffeetree
1
4a 1 F12 1033 Univeristy on Oak st A5 1
4a 1 F12 1040 (a) Univeristy off 1033
University
F4 1
3b 2 F12 1580 Ashland F2 1
3b 2 F12 1630 Ashland F1 1
3b 2 F12 1631 Ashland F2 2.5 Autumn
Gold
Maidenhai
r
1
3b 2 F12 1632 Ashland F1 1
3d 2 F12 1727 Crain F1 2.5 Kentucky
Coffeetree
1
3d 2 F12 1801 Crain on Darrow T2 1
3b 2 F12 1827 Darrow F1 1
3b 2 F12 1800 Dempster on Darrow
dead end
A2 1
3b 2 F12 1807 Dempster F1 1
3d 2 F12 1808 Dempster F1 1
3a 2 F12 1900 Dempster F2,F3 2
3a 2 F12 1920 Dempster F1,F2 2
5b 2 F12 718 Dewey F1 1
3d 2 F12 1008 Dewey F1 2.5 Cornelian
Cherry
Dogwood
1
3d 2 F12 1037 Dewey F1 1
5d 2 F12 108 Florence A2 1
3b 2 F12 1633 Florence on church A3 1
4a 2 F12 1755 Mape tree up F1 1
4a 2 F12 1741 Maple tree up F2 1
4a 2 F12 1765 Maple tree up F2 1
4a 2 F12 1880 Oak On
Emmerson
F4-7 4
3c 2 F12 912 Pitner F1 1
3c 2 F12 940 Pitner F1 1
3c 2 F12 942 Pitner F1 1
4a 2 F12 1703 Ridge Av on Church T3 1
4f 3 F12 1034 Chicago F3 1
4f 3 F12 606 Dempster F1 1
4e 3 F12 614 Dempster F1 1
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3b 4 F12 1467 Ashland F1 2.5 WE
CHOOSE
1
3b 4 F12 1619 Ashland F2 1
4a 4 F12 901 Church tree up F2 1
4d 4 F12 614 Davis F1 1
4d 4 F12 620 Davis F1 1
4c 4 F12 821 Davis F1 1
4e 4 F12 832 Dempster F1 2.5 Autumn
Gold
Maidenhai
r
1
4e 4 F12 827 Greenleaf F2 1
3d 4 F12 1423 Main F1 1
4e 4 F12 1043 Maple 1
4a 4 F12 1700 Maple tree up F1 3
4a 4 F12 1701 Maple tree up F3 1
4a 4 F12 1725 Maple tree up F1 1
4c 4 F12 1421 Oak on Lake A1 1
4c 4 F12 1500 Oak F4 3.5 $175 Hackberry 1
4c 4 F12 1501 Sherman F4 1
4c 4 F12 1560 Sherman pivot point F1 1
4c 4 F12 1560 Sherman A1 1
2d 5 F12 2124 Ashland F1 1
2d 5 F12 2128 Ashland T1 2 China
Snow
Peking
Lilac
1
2d 5 F12 2204 Ashland F1 1
3b 5 F12 1808 Church 1
3b 5 F12 1810 Church 1
3b 5 F12 1812 Church F1 1
3b 5 F12 1819 Church F1 1
3b 5 F12 1823 Church F1 1
3b 5 F12 1823 Darrow F1 1
2d 5 F12 2131 Darrow on Payne A3 1
2d 5 F12 1901 Emerson on Dodge T1 T2 2
2e 5 F12 1118 Garnett F2 1
2d 5 F12 1930 Jackson F1 2.5 Triumph
Elm
1
2d 5 F12 1940 Jackson F1 1
2d 5 F12 1601 Payne T1 1
2d 5 F12 1625 Payne F1-4 4
2c 5 F12 1220 Simpson F1 1
1g 6 F12 2400 Central (a)
Ackerman
Park, W
end of
tennis
courts on
parkway
F4,F5 2
1b 6 F12 2801 Central on Ewing T2 1
1e 6 F12 2950 Colfax F1 1
1e 6 F12 2312 Ewing F1 2.5 Gingko
Biloba
1
1e 6 F12 2312 Ewing F2 2.5 Gingko
Biloba
1
1f 6 F12 2210 Forestview 1
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1f 6 F12 2214 Forestview F2 2 China
Snow
Peking
Lilac
1
1f 6 F12 2216 Forestview F1 1
1f 6 F12 2219 Forestview F1 1
1f 6 F12 2808 Grant F2 3.5 $175 Triumph
Elm
1
1e 6 F12 2607 Harrison F2 1
1e 6 F12 2935 Harrison F1+F2 2.5 Autumn
Gold
Maidenhai
r
1
1e 6 F12 2935 Harrison F1+F2 Accolade
Elm
1
1d 6 F12 3300 Hayes F1 1
1d 6 F12 3315 Hayes F1 2.5 Accolade
Elm
1
1d 6 F12 2105 Lawndale on Simpson T2 1
1e 6 F12 2305 Lincolnwo
od
on Grant T2 2.5 Triumph
Elm
1
1e 6 F12 2426 Lincolnwo
od
F1 2.5 Ginko
biloba
1
1f 6 F12 2621 Noyes on Bennett A1,A2 2.5 Triumph
Elm
1
1f 6 F12 2621 Noyes on Bennett A1,A2 2.5 Autumn
Gold
Maidenhai
r
1
1f 6 F12 2738 Noyes on Ewing T1 1
1b 6 F12 2924 Park on
Lincolnwo
od
A1 3.5 $175 Accolade
Elm
1
1b 6 F12 2731 Park Pl 1
1h 6 F12 2305 Payne F3 1
1f 6 F12 2601 Payne F2 1
1f 6 F12 2605 Payne F1 2.5 Autumn
Gold
Maidenhai
r
1
1f 6 F12 2609 Payne F1 1
2a 7 F12 2537 Ashland F1 2.5 Accolade
Elm
1
2a 7 F12 2723 Bryant (a) opp
2724 in
city green
space
F1 F2 2
1g 7 F12 1809 Colfax F2 2.5 Kentucky
Coffeetree
1
2a 7 F12 2635 Eastwood on
chancelor
T4 2.5 Autumn
Gold
Maidenhai
r
1
1g 7 F12 2300 Grey F1 Ash 1
1g 7 F12 2317 Grey F2 2.5 Accolade
Elm
1
1g 7 F12 2322 Hartrey F1 2.5 Hackberry 1
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1g 7 F12 2322 Hartrey F2 2.5 Hackberry 1
1g 7 F12 2200 Lincoln F1 REFUSE 0
2c 7 F12 1209 Noyes F1 3.5 $175 Triumph
Elm
1
1h 7 F12 1928 Noyes F1 2.5 Autumn
Gold
Maidenhai
r
1
1h 7 F12 2013 Noyes F2 2.5 Accolade
Elm
1
1h 7 F12 2127 Noyes on Hartrey A3 2.5 Autumn
Gold
Maidenhai
r
1
1h 7 F12 2127 Noyes on Hartrey A4 2.5 Autumn
Gold
Maidenhai
r
1
1h 7 F12 2201 Payne on Hartrey T4,F2 3.5 $175 Triumph
Elm
1
1h 7 F12 2201 Payne on Hartrey T4,F2 2.5 Kentucky
Coffeetree
1
1h 7 F12 2225 Pioneer F2 1
2c 7 F12 2326 Ridge Av F1 3.5 $175 Accolade
Elm
1
2b 7 F12 2635 Ridge Av (a)F2 1
2b 7 F12 720 Roslyn F2 2 China
Snow
Peking
Lilac
1
2e 7 F12 2437 Sheridan
Rd
F4 1
2a 7 F12 2738 Woodbine F2 3.5 $175 Triumph
Elm
1
6c 8 F12 953 Howard F1 1
6c 8 F12 1101 Howard F1 2.5 Kentucky
Coffeetree
1
6c 8 F12 1211 Howard F2 1
5c 8 F12 1325 Howard F1 1
5c 8 F12 1501 Howard F1 2.5 Autumn
Gold
Maidenhai
r
1
5c 8 F12 1527 Howard F1 1
5c 8 F12 1727 Howard F1 2.5 Kentucky
Coffeetree
1
5c 8 F12 1731 Howard F1 1
5c 8 F12 1619-25 Howard F2 1
6d 8 F12 620 Oakton 620-628 F2 1
6d 9 F12 710 Oakton F4 3.5 $175 Triumph
Elm
1
6d 9 F12 720 Oakton F3 3.5 $175 Accolade
Elm
1
6d 9 F12 800 Oakton 800 - 810
Oakton
A5 1
6d 9 F12 820 Oakton F3 3.5 $175 Accolade
Elm
1
155
106 of 424
107 of 424
108 of 424
109 of 424
To: Honorable Mayor, Members of the City Council
Administration and Public Works Committee
From: Douglas J. Gaynor, Director Parks, Recreation and Community Services
Paul D’Agostino, Superintendent Parks, Forestry and Facilities
Stefanie Levine, Assistant Superintendent Parks, Forestry & Facilities
Subject: Recommendation for Professional Consulting Services for the Centennial
Park Lagoon Professional Design Services Project (RFP 12-165)
Date: October 8, 2012
Recommendation
Staff recommends that City Council authorize the City Manager to execute a contract for
the Centennial Park Lagoon Professional Design Services Project to Kettelkamp &
Kettelkamp located at 1315 Sherman Place, Evanston, Illinois at a total cost of $90,735.
Funding Sources
FY 2012 CIP #415414: $ 50,000
IDNR Grant: $ 400,000
Private Donations: $ 500,000
FY 2013 CIP (pending): $ 250,000
FY 2014 CIP (pending): $ 250,000
Total: $1,450,000
Discussion
The City is planning to undertake a substantial rehabilitation project at the Centennial
Park Lagoon (located along the lakefront just east of the intersection of Sheridan Road
and Church Street) in order to maintain the facility’s functionality in the coming decades.
The majority of the project will be funded through private donations provided by the
Arrington Foundation and an Illinois Department of Natural Resources grant. Anticipated
improvements for this project include:
1. Reconstructed/enhanced stone pathways, patio spaces and stage areas
2. New site furnishings and enhanced landscaping
3. Construction of a donor recognition element
Memorandum
For City Council meeting of October 8, 2012 Item A3.6
Business of the City by Motion: Consultant for Centennial Park Lagoon Project
For Action
110 of 424
4. Repair and reconstruction as needed to the lagoon’s stonework
5. Americans with Disabilities improvements as required
6. Lagoon plumbing and mechanical system improvements
7. Reconfiguration or elimination of the existing suction pit for easier maintenance
access
8. Repair / waterproofing of the lagoon basin
9. Reconstruction of the existing stone waterfall
10. Replacement and enhancement of the lagoon’s lighting systems
Due to the project’s technical complexity, design work must be performed by a
professional consultant team with expertise in a variety of disciplines including
landscape architecture, mechanical engineering, electrical engineering, plumbing
engineering, lighting design and fountain design. In order to procure those services,
staff issued Request for Proposal (RFP) #12-165 to hire a professional team of
consultants to provide the required design solutions. On September 4, 2012, the
Purchasing Division received proposals from seven professional consulting firms as
noted below:
Consultant Address
SmithGroup JJR 35 E. Wacker Drive, Suite 2200, Chicago, IL 60601
Wolff Landscape Architecture,
Inc.
307 N. Michigan Avenue, Suite 601, Chicago, IL
60601
Muller + Muller Architects 700 N. Sangamon, Chicago, IL 60642
Terra Engineering, Ltd. 225 W. Ohio Street, 4th Floor, Chicago, IL 60654
3D Design Studio 529 Barron Boulevard, Grayslake, IL 60030
Kettelkamp & Kettelkamp
Landscape Architecture 1315 Sherman Place, Evanston, IL 60201
Hitchcock Design Group 221 W. Jefferson Avenue, Naperville, IL 60540
A committee was developed to review and evaluate the proposals consisting of the
following members: Jewell Jackson/Purchasing, Paul D’Agostino/Parks, Recreation
and Community Services, Susan Guderley/Planning, Stefanie Levine/Parks, Recreation
& Community Services and Sean Ciolek/Parks, Recreation & Community Services.
Each committee member individually reviewed the proposals based on evaluation
criteria outlined in the project’s RFP as stated below:
1. Qualifications and Expertise (30%)
2. Price (30%)
3. Organization and Completeness of Proposal (5%)
4. Willingness to Execute the City of Evanston’s Standard Agreement (10%)
5. M/W/EBE Participation (10%)
6. Narrative Understanding of Project Goals and Requirements (10%)
7. Ability to Meet or Exceed Schedule (5%)
Following individual review of the proposals, the committee met to discuss their findings.
The committees then interviewed the top three candidate firms (Kettelkamp &
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Kettelkamp, Wolff Landscape Architecture and SmithGroup JJR) which the committee
agreed were the most qualified based on their written proposals and demonstrated
extensive expertise with similar projects.
After the interviews, the committee met again to discuss the three consultants, score the
short-listed firms and decide which firm to recommend for project award. The committee
recommends that Kettelkamp & Kettelkamp Landscape Architecture (Kettelkamp) be
awarded this work based on their previous experience with similar projects,
demonstrated understanding of the project, subconsultant team depth, participation in
meeting the City’s M/W/EBE goal and positive feedback from references. Staff has
reached out to Kettelkamp’s references which have come back favorable. References
from similar public or semi-public organizations have indicated that Kettelkamp is
conscientious, creative and highly responsive in their work.
A scoring breakdown of the three interviewed firms is as follows:
Consultant Fee
Proposal
Qualifica
-tions &
Expertise
(30)
Cost
(30)
Proposal
Organizatio
n & Comp-
leteness (5)
Contract
Agreement
(10)
Proposed
M/W/EBE
(10)
Project
Understand-
ing
(10)
Schedule
(5)
Total
(100)
SmithGroup
JJR $93,660 27 24 5 10 10 8 5 89
Wolff
Landscape
Architecture
$79,185 23 30 5 10 10 7 5 90
Kettelkamp
&
Kettelkamp
$90,735 29 26 5 10 10 9 5 94
Based on the scoring results the review committee recommends award of the subject
project to Kettelkamp & Kettelkamp Landscape Architecture at a total cost of $90,735.
Of all RFP respondents, the committee felt that Kettelkamp demonstrated the highest
degree of overall expertise relative to this project and would provide the required
services at the best overall value to the City. Copies of Kettelkamp’s fee proposal is
attached for your reference. Kettelkamp is an EBE firm thus meeting the City’s
M/W/EBE participation goal (See attached M/W/EBE memo for additional information).
A breakdown of proposed funding for this project is as follows:
Item Amount
Project Funding (all sources) $1,450,000
Expenses / encumbrances to date -$6,822
Recommended Award -$90,735
Remaining Balance $1,352,443
The consultant’s tentative schedule is to design the project and prepare construction
documents in fall 2012, bid the project in spring 2013 and provide construction
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administration services from fall 2013 through spring 2014.
-------------------------------------------------------------------------------------
Attachments:
Fee Proposal
MWEBE Memo
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Bid No. 12-165, Centennial Park Lagoon Professional Design Services, M/W/EBE Compliance Approval, Kettelkamp &
Kettelkamp Landscape Architecture, Inc., 10-2-12
To: Stephanie Levine, Assistant Superintendent of Parks Recreation &
Community Services
From: Joseph McRae, Deputy City Manager
Subject: Bid No. 12-165, Centennial Park Lagoon Professional Design
Services
Date: October 2, 2012
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City’s goal is to have general contractors utilize
M/W/EBEs to perform no less than 25% of the awarded contract. With regard to
Bid No. 12-165, Centennial Park Lagoon Professional Design Services,
Kettelkamp & Kettelkamp Landscape Architecture, Inc. is found to be in initial
compliance with the goal by subcontracting approximately 45% of the contract
work to certified M/W/EBE’s.
Kettelkamp & Kettelkamp Landscape Architecture, Inc.’s total base bid is
$ 90,735.00 and will receive 45% credit.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
Kettelkamp &
Kettelkamp Landscape
Architecture, Inc., 1315
Sherman Place,
Evanston, IL 60201
Landscape
Architecture
$32,000.00 35% X
Gwen Grossman
Lighting Design, 1455
N. Maplewood, Suite
2W, Chicago, IL 60622
Lighting
Design
$8,800.00 10% X
Total M/W/EBE $40,800.00 45%
Cc: Martin Lyons, Assistant City Manager/CFO
Jewell Jackson, Purchasing & Contracts Manager
Memorandum
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For City Council meeting of October 8, 2012 Item A4
Business of the City by Motion: Change Order for Power Center Installation
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Sat Nagar, P.E., Senior Engineer, Engineering Division
Subject: Approval of Change Order # 2 to the Church Street Improvement Contract
Power Center Installation - Various Locations
Date: October 1, 2012
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute Change
Order #2 to the contract for the Church Street Improvement Project (Bid #12-136) to
Landmark Contractors, Inc. (11916 W. Main Street, Huntley, IL 60142) in the amount of
$31,590. This Change Order will expand the scope of the contract to include the
replacement of Street Light Power Centers throughout the City.
Funding Source:
Funding for this work will be from the Capital Improvements Fund (415868) in the
amount of $31,590, which has $250,000 budgeted for the purchase and installation of
power centers in Fiscal Year 2012.
Summary:
The original contract for the Church Street Improvement Project includes installation of
pedestrian lights and a power center on Church Street from Benson Avenue to Chicago
Avenue. The City Council awarded the Church Street Improvement Contract to
Landmark Contractors at the July 9 Council meeting. The street light power center
project’s scope is consistent with the scope of the power center installation that is
occurring as a part of the Church Street project. In March 2012, City Council approved
the single-source purchase of street light power centers from Excel in the amount of
$196,400.00. Replacement of the 30 year old power centers will resolve the numerous
street light outages. Awarding this change order will expedite the installation of power
centers throughout the City prior to winter.
The bid prices for the power center installation and electrical work for the Church Street
project are very competitive. Landmark Contractor/Elmund & Nelson, the electrical
contractor for the Church Street project, has performed well. There is no time left this
year to go through a formal bidding process. Considering the competitive Landmark bid
Memorandum
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Page 2 of 2
prices for the Church Street project and the short time frame left in this construction
season we are recommending awarding the street light power center installation
contract to Landmark. Landmark/Elmund & Nelson has confirmed their willingness to
maintain the bid prices provided in the Church Street project.
Staff believes the City will benefit by completing this street light power center installation
project at this time by awarding the change order contract to Landmark Contractors.
This street light power center installation project at various locations will be completed
by the end of November this year.
Attachments:
Change Order Form
Landmark Contractors Price Quote
Location Map
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City of Evanston
Publics Works Department
Engineering Division
Church Street Improvement Project
Change Order #2 (Contract Amendment)
Contractor:Landmark Contractors Inc.
Contract:
Original Approval:July 9, 2012
Original Contract Amount:$2,155,814.96
Proposed Change Order #1:$276,443.00
Proposed Change Order #2:$31,590.00
Revised Contract Amount:$2,463,853.96
Project Schedule: Start Date:August 1, 2012
Completion Date:November 30, 2012
Approvals:
For the Contractor:For the City:
____________________________________________________________
Signature Signature
_______________________________City Manager___________________
Title Title
Date: _________________________Date: _________________________
Church Street Improvement Project
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2012 Proposed Power Center Replacement Locations
Location Ward Street Light Area
1.NS of Church W. of Judson 1 Sheridan (N), Lake (S),
Sheridan (E), Chicago (W)
2.SS Garrett W. of Sheridan 1 Sheridan – Chicago to Lincoln
3.NEC Sherman & Elgin 1/2/5 Elgin/Emerson – Orrington to Ridge
4.NS Dempster E. of Judson 1/3 Lake (N), Hamilton (S),
Lakefront (E), Hinman (W)
5.NS Simpson E. of Sherman 1/5 Noyes (N), Emerson (S),
Sheridan (E), Maple (W)
6.SS Noyes W. of Sherman 1/5 Noyes – Ridge to Sherman
7.ES Dodge S. of Lake 2 Dodge – Dempster to Church
8.SS Dempster W. of Hartrey 2
Dempster – W. Limits to Dodge,
Hartrey – Greenwood to Greenleaf,
Greenwood Hartrey to Dodge
9.WS Dewey S. of Lake 2 Lake – Dodge to Ashland
10.SS Lake E. of Fowler 2 Church (N), Dempster (S),
Dodge (E), McDaniel (W)
11.SS Main W. of Dodge 2/4/9 Main – Pitner to Florence,
Dodge – Main to Monroe
12.SS Lyons E. of Ashland 2/5 Foster (N), Church (S),
Asbury (E), Darrow (W)
13.ES Grey S. of Cleveland 2/9 Main (N), Oakton (S),
Dodge (E), Pitner (W)
14.NS Keeney E. of Forest 3 Kedzie (N), South (S),
Sheridan (E), Hinman (W)
15.SS Hamilton W. of Sheridan 3 Burnham (N), Hamilton (S),
Lakeshore (E), Forest (W)
16.NS Greenleaf E. of Chicago 3 Chicago – Lee to Hamilton
17.SS Greenleaf E. of Forest 3 Hamilton (N), Lee (S),
Lakeshore (E), Hinman (W)
18.SS Dempster E. of Chicago 3/4 Chicago – Hamilton to Greenwood,
Dempster – Hinman to Elmwood
19.ES Hinamn N. of Main 3/4 Main – Hinman to Sherman
20.SS South E. of Chicago 3/8 Chicago – Keeney to Mulford,
South – Chicago to Sheridan
21.SS Grove E. of Oak 4 Davis (N), Lake (S),
Elmwood (E), Ridge (W)
22.NS Lee E. of Maple 4 Greenleaf (N), Main (S),
Sherman (E), Ridge (W)
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2012 Proposed Power Center Replacement Locations
23.NS Greenwood E. of Maple 4 Lake (N), Dempster (S),
Sherman (E), Ridge (W)
24.WS Custer S. of Reba 4/9 Custer – Oakton to N. of Main
25.ES Asbury N. of Main 4/9 Asbury – Monroe to Greenleaf,
Main – Ashland to Ridge Ct.
26.SS Foster E. of Dewey 5 Foster – Dodge to Jackson,
Darrow – Foster to Church
27.NS Lyons E. of Lemar 5 Foster (N), Church (S),
Hartrey (E), McDaniel (W)
28.NS Foster E. of Ridge 5 Noyes (N), Emerson (S),
Sherman (E), Ridge (W)
29.NS of Simpson E. of Golf 6 Grant (N), Golf (S),
McDaniel (E), Central Park (W)
30.NS Colfax W. of Lawndale 6 Central (N), Simpson (S),
Central Park (E), Ridgeway (W)
31.ES Gross Point N. Of Thayer 6 Gross Point – Hartzell to N. City limit
32.NS Colfax E. of Prospect 6 Central (N), Hayes (S),
Hastings (E), Crawford (W)
33.NWC Crawford and Thayer 6 Crawford – Gross Point to Old Glenview
34.ES McDaniel N. of Elgin 6/7 McDaniel – Elgin to Colfax,
McCormick – Emerson North 200 ft.
35.SS Livingston W. of Green Bay 7 Green Bay – Isabella to Central
36.WS Hartrey N. of Payne 7 Grant (N), McCormick (S),
Prairie (E), McDaniel (W)
37.WS Ashland S. of Lincoln 7 Central (N), Colfax (S),
Asbury (E), Poplar (W)
38.NS Lincoln W. of Green Bay 7 Green Bay – Central to McCormick
39.SS Central W. of Jackson 7 Central – Broadway to Bryant
40.WS of Brown S. of Lincoln 7 Central (N), Grant (S),
Green Bay (E), Hartrey (W)
41.WS Sherman N. of Mulford 8 Oakton (N), Case (S),
Callan (E), Ridge (W)
42.Hartrey N. of Howard 8 Howard – Hartrey to W. City limit,
Hartrey – Howard to N. of Brummel
43.ES Ridge N. of Howard 8 Howard – W. of Ridge to Chicago,
Ridge – Howard to Mulford
44.WS Elmwood S. of Washington 9 Main (N), Monroe (S),
Custer (E), Ridge (W)
45.ES of Dodge S. of Oakton 8/9 Dodge – Mulford to Cleveland,
Oakton – Hartery to Florence
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To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/Treasurer
Hitesh Desai, Accounting Manager
Subject: Single Audit for FY 2011
Date: October 1, 2012
Recommended action:
Staff recommends City Council review and place on file the attached Single Audit report
for the fiscal year ending December 31, 2011.
Summary:
Single Audit is the audit of Federal Grants money received/spent by the City of
Evanston. The Single Audit Act and Office of Management and Budget (OMB) Circular
A-133, Audits of States, Local Governments, and Non-Profit Organizations, requires
entities that expend equal to or in excess of $500,000 in federal awards in a fiscal year
to have an audit performed in accordance with the Single Audit Act. Since the City of
Evanston expended more than $500,000 in federal awards for Fiscal Year 2011, the
single audit was carried out by our Auditors, Baker Tilly Virchow Krause, LLP/Prado &
Renteria. The audit report has to be issued within nine months of the end of the fiscal
year.
The Finance division, working with other operating departments and our auditors, Baker
Tilly Virchow Krause, LLP/Prado & Renteria, has completed the Single Audit. They
have submitted a communication letter stating two corrections to the Schedule of
Expenditures of Federal Awards. These corrections do not affect financial statements of
the City of Evanston. Again, the auditors have expressed an unqualified opinion,
meaning our financial reports fairly state the City’s financial position.
Attachments:
FY2011 Single Audit
Communication from Auditors
Memorandum
For City Council meeting of October 8, 2012 Item A5
Business of the City by Motion: Single Audit FY2011
For Action
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CITY OF EVANSTON, ILLINOIS
Single Audit Reports
For the Ten Months Ended December 31, 2011
122 of 424
TABLE OF CONTENTS
Independent Auditors’ Report on Schedule of Expenditures of Federal Awards 1
Schedule of Expenditures of Federal Awards 2-3
Notes to Schedule of Expenditures of Federal Awards 4-5
Independent Auditors’ Report on Compliance with Requirements that Could Have a
Direct and Material Effect on Each Major Program and on Internal Control over
Compliance in Accordance with OMB Circular A-133 6-7
Schedule of Findings and Questioned Costs 8-9
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1
INDEPENDENT AUDITORS’ REPORT ON THE
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
The Honorable Elizabeth B. Tisdahl, Mayor and
Members of the City Council
Evanston, Illinois
We have audited the accompanying Schedule of Expenditures of Federal Awards (Schedule) of
the City of Evanston, Illinois (City), for the ten months ended December 31, 2011. This
Schedule is the responsibility of the City’s management. Our responsibility is to express an
opinion on the Schedule based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America; the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States; and U.S. Office of
Management and Budget (OMB) Circular A-133, Audits of States, Local Governments and Non-
Profit Organizations. Those standards and OMB Circular A-133 require that we plan and
perform the audit to obtain reasonable assurance about whether the Schedule is free of material
misstatement. An audit includes examining, on a test basis, evidence supporting the amounts
and disclosures in the Schedule. An audit also includes assessing the accounting principles used
and significant estimates made by management, as well as evaluating the overall Schedule
presentation. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the Schedule referred to above presents fairly, in all material respects, the
respective expenditures of federal awards of the City for the ten months ended December 31,
2011 in conformity with accounting principles generally accepted in the United States of
America.
In accordance with the U.S. Office of Management and Budget (OMB) Circular A-133
Compliance Supplement, we have also issued a report dated August 20, 2012 on our
consideration of the City’s compliance with requirements that could have a direct and material
effect on each major program and on internal control over compliance in accordance with OMB
Circular A-133. That report is an integral part of an audit performed in accordance with U.S.
Office of Management and Budget (OMB) Circular A-133 Compliance Supplement and should
be read in conjunction with this report.
Chicago, Illinois
August 20, 2012
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CITY OF EVANSTON, ILLINOIS
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
For the Ten Months Ended December 31, 2011
* Denotes a major program
See Accompanying Notes to Schedule of Federal Awards
2
Federal
CFDA Identifying Federal
Number Number Expenditures
DEPARTMENT OF AGRICULTURE
Child and Adult Care Food Program 10.558 05016510P00 13,649$
Summer Food Service Program for Children 10.559 05016510P00 112,623
Passed Through State of Illinois Department of Public Health
Summer Food Inspection Program 10.559 600
Total Summer Food Service Program for Children 113,223
Total Department of Agriculture 126,872
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
Community Development Block Grants/Entitlement Grants
Entitlement year 27 14.218 B01-MC-170013 4,446
Entitlement year 33 14.218 B07-MC-170012 15,301
Entitlement year 36 14.218 B10-MC-170012 72,461
Entitlement year 37 14.218 B11-MC-170012 1,862,084
Total Community Development Block Grants 1,954,292
Emergency Solutions Grant Program 14.231 E11-MC-170012 84,885
Home Investment Partnerships Program 14.239 M05-MC-170218 44,349
Home Investment Partnerships Program 14.239 M06-MC-170218 61,146
Home Investment Partnerships Program 14.239 M09-MC-170218 21,804
Home Investment Partnerships Program 14.239 M10-MC-170218 56,849
Home Investment Partnerships Program 14.239 M11-MC-170218 11,068
Total Home Investment Partnerships Program 195,216
ARRA - Neighborhood Stabilization Program *14.256 B-09-LN-IL-0026 5,409,752
ARRA - Homeless Prevention and Rapid Pre-Housing Program *14.257 S09-MY-170012 195,943
Total Department of Housing and Urban Development 7,840,088
DEPARTMENT OF JUSTICE
Juvenile Accountability Block Grants 16.523 507029 12,917
Crime Victim Assistance 16.575 210045 29,604
Crime Victim Assistance 16.575 211045 14,800
Total Crime Victim Assistance 44,404
Public Safety Partnership and Community Policing Grants 16.710 2008CKWX0591 26,578
Public Safety Partnership and Community Policing Grants 16.710 2008CKWX0593 111,626
Total Public Safety Partnership and Community Policing Grants 138,204
Justice Assistance Grant 16.710 37,221
Total Department of Justice 232,746
DEPARTMENT OF TRANSPORTATION
Highway Planning and Construction 20.205 HPP-0299 (106)5,458
Highway Planning and Construction 20.205 102121 2,892
Total Highway Planning and Construction 8,350
Total Department of Transportation 8,350
ENVIRONMENTAL PROTECTION AGENCY
Passed through the Illinois Environmental Protection Agency
ARRA- Capitalization Grants for Drinking Water State Revolving Funds * 66.468 L17-3382 535,278
Passed through the Illinois Department of Public Health
Beach Monitoring and Notification Program Implementation Grants 66.472 25380321 12,001
Total Environmental Protection Agency 547,279
Federal Grantor/Pass-Through Grantor/
Program Title
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CITY OF EVANSTON, ILLINOIS
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
For the Ten Months Ended December 31, 2011
* Denotes a major program
See Accompanying Notes to Schedule of Federal Awards
3
Federal
CFDA Identifying Federal
Number Number Expenditures
Federal Grantor/Pass-Through Grantor/
Program Title
DEPARTMENT OF ENERGY
ARRA- Energy Efficiency and Conservation Grant Program *
ARRA EECBG-Water Plant Solar Program 81.128 DE-SC0002447 9,356
ARRA EECBG-Refuse Collect and Disposal 81.128 DE-SC0002447 399
ARRA EECBG-Business District Recycling Cans 81.128 DE-SC0002447 89,875
ARRA EECBG-Interior Lighting Upgrade 81.128 DE-SC0002447 8,731
ARRA EECBG-Street Lighting Upgrade 81.128 DE-SC0002447 188,603
ARRA EECBG-Exterior Lighting Upgrade 81.128 DE-SC0002447 74,065
ARRA EECBG-Water Plant HVAC System 81.128 DE-SC0002447 600
Total ARRA- Energy Efficiency and Conservation Grant Program 371,629
Total Department of Energy 371,629
DEPARTMENT OF HEALTH AND HUMAN SERVICES
Passed through Suburban Area Agency on Aging
Special Programs for the Aging Title III Part D
Disease Prevention and Health Promotion Services 93.043 B119 11,459
Special Programs for the Aging Title III Part B
Grants for Supportive Services and Senior Centers 93.044 B119 21,293
Passed through State of Illinois Department of Public Health
Centers for Disease Control and Prevention Investigations and Technical Assistance 93.283 15380028 1,500
Passed through State of Illinois Department of Human Services
Social Services Block Grant 93.667 11GM095000 15,740
Maternal and Child Health Services Block Grant to the States 93.994 11GM095000 27,178
Total Department of Health and Human Services 77,170
DEPARTMENT OF HOMELAND SECURITY
Disaster Grants- Public Assistance (Presidentially Declared Disasters)
2011 Severe Winter Storms 97.036 18000312458200 164,434
Assistance to Firefighters Grant *97.044 EMW-2009-FV-039334 600,000
Passed through the Illinois Emergency Services and Disaster Agency
Homeland Security Grant Program- Citizen Corps Program 97.067 4,382
Homeland Security Grant Program- Terrorism Prepared and Training 97.067 8,245
Total Homeland Security Grant Program 12,627
Total Department of Homeland Security 777,061
Total Expenditures of Federal Awards 9,981,195$
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CITY OF EVANSTON, ILLINOIS
NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
For the Ten Months Ended December 31, 2011
4
NOTE 1 – REPORTING ENTITY
This report on Federal Awards includes the federal awards of the City of Evanston, Illinois. The
reporting entity for the city is based upon criteria established by the Governmental Accounting
Standards Board.
The City of Evanston is the primary government according to GASB criteria, while the Town of the
City of Evanston (Township) is a component unit.
Federal awards received directly by the Township are not included in this report since the
Township’s maintains a different fiscal year end. Those amounts, if any, are audited in conjunction
with that fiscal year end and reported in a separate report.
NOTE 2 – BASIS OF PRESENTATION
The accounting records for some grant programs are maintained on the modified accrual basis of
accounting. Under the modified accrual basis, revenues are recorded when susceptible to accrual, i.e.,
both measurable and available. Available means collectible within the current period or soon enough
thereafter to be used to pay liabilities of the current period. Expenditures are recorded when the
liability is incurred. The accounting records for other grant programs are maintained on the accrual
basis, i.e., when the revenue has been earned and the liability is incurred.
The information in this schedule is presented in accordance with the requirements of OMB Circular
A-133, Audits of States, Local Governments, and Non-profit Organizations.
NOTE 3 – SUBRECIPIENTS
Of the federal expenditures presented in the schedule of expenditures of federal awards, the City of
Evanston provided federal awards to subrecipients as follows:
Program Title
Federal
CFDA
Number
Amount
Provided to
Subrecipients
Emergency Solutions Grant Program 14.231 $80,645
Community Development Block Grants/Entitlement
Grants (CDBG) 14.218 $370,146
ARRA- Homeless Prevention and Rapid Pre-
Housing Program (HPRP) 14.257 $177,421
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CITY OF EVANSTON, ILLINOIS
NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
For the Ten Months Ended December 31, 2011
5
NOTE 4 – PROGRAM INCOME
The City of Evanston received the following program income amounts for ten months ended
December 31, 2011. The balances of receipts are from letter of credit drawdowns for the program.
The program expenditures for the ten months include expenditures of this program income.
Program Title
Federal
CFDA
Number
Amount
Community Development Block Grants/Entitlement
Grants (CDBG)
14.218 $166,908
Home Investment Partnerships Program (HOME) 14.239 $22,820
NOTE 5– LOANS RECEIVABLE OUTSTANDING
The City of Evanston had the following loan receivable balances outstanding at December 31, 2011:
Program Title
Federal
CFDA
Number
Amount
Community Development Block Grants/Entitlement
Grants (CDBG)
14.218 $1,976,421
Home Investment Partnerships Program (HOME) 14.239 $2,670,863
NOTE 6 – IEPA LOANS PAYABLE
ARRA-Loan #L17-3382 was awarded to the City. The loan provides for construction of water main
and street restoration along Dempster, Dodge and McDaniel Streets and a heated intake system. The
maximum loan amount is $1,933,862. ARRA funds of $966,931 were exhausted as of February 28,
2011. A total of $535,278 in federal funds was disbursed by the IEPA during the ten months ended
December 31, 2011.
NOTE 7 – NONCASH ASSISTANCE
Of the federal expenditures presented in the schedule of expenditures of federal awards, the City of
Evanston did not receive any noncash assistance during the ten months ended December 31, 2011.
NOTE 8 – FEDERAL INSURANCE
The City of Evanston had no federal insurance for the ten months ended December 31, 2011.
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6
INDEPENDENT AUDITORS’ REPORT ON COMPLIANCE WITH REQUIREMENTS
THAT COULD HAVE A DIRECT AND MATERIAL EFECT ON EACH MAJOR
PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN
ACCORDANCE WITH OMB CIRCULAR A-133
The Honorable Elizabeth B. Tisdahl, Mayor and
Members of the City Council
Evanston, Illinois
Compliance
We have audited the City of Evanston, Illinois (City), compliance with the types of compliance
requirements described in the OMB Circular A-133 Compliance Supplement that could have a
direct and material effect on each of the City’s major federal programs for the ten months ended
December 31, 2011. The City’s major federal programs are identified in the summary of
auditors’ results section of the accompanying schedule of findings and questioned costs.
Compliance with the requirements of laws, regulations, contracts and grants applicable to its
major federal program is the responsibility of the City’s management. Our responsibility is to
express an opinion on the City’s compliance based on our audit.
We conducted our audit of compliance in accordance with auditing standards generally accepted
in the United States of America; the standards applicable to financial audits contained in
Government Auditing Standards, issued by the Comptroller General of the United States; and
OMB Circular A-133, Audits of States, Local Governments and Non-Profit Organizations.
Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain
reasonable assurance about whether noncompliance with the types of compliance requirements
referred to above that could have a direct and material effect on a major federal program
occurred. An audit includes examining, on a test basis, evidence about the City’s compliance
with those requirements and performing such other procedures as we considered necessary in the
circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit
does not provide a legal determination on the City’s compliance with those requirements.
In our opinion, the City complied in all material respects, with the compliance requirements
referred to above that could have a direct and material effect on each of its major federal
programs for the ten months ended December 31, 2011.
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7
Internal Control Over Compliance
Management of the City is responsible for establishing and maintaining effective internal control
over compliance with the requirements of laws, regulations, contracts and grants applicable to
federal programs. In planning and performing our audit, we considered the City’s internal
control over compliance with the requirements that could have a direct and material effect on a
major federal program to determine the auditing procedures for the purpose of expressing our
opinion on compliance and to test and report on internal control over compliance in accordance
with OMB Circular A-133, but not for the purpose of expressing an opinion on the effectiveness
of internal control over compliance. Accordingly, we do not express an opinion on the
effectiveness of the City’s internal control over compliance.
A deficiency in internal control over compliance exists when the design or operation of a control
over compliance does not allow management or employees, in the normal course of performing
their assigned functions, to prevent, or detect and correct, noncompliance with a type of
compliance requirement of a federal program on a timely basis. A material weakness in internal
control over compliance is a deficiency, or combination of deficiencies, in internal control over
compliance, such that there is a reasonable possibility that material noncompliance with a type of
compliance requirement of a federal program will not be prevented, or detected and corrected, on
a timely basis.
Our consideration of internal control over compliance was for the limited purpose described in
the first paragraph of this section and was not designed to identify all deficiencies in internal
control over compliance that might be deficiencies, significant deficiencies, or material
weaknesses. We did not identify any deficiencies in internal control over compliance that we
consider to be material weaknesses, as defined above.
This report is intended solely for the information and use of management, City Council, others
within the entity, federal awarding agencies, and pass-through entities and is not intended to be,
and should not be, used by anyone other than these specified parties.
Chicago, Illinois
August 20, 2012
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CITY OF EVANSTON, ILLINOIS
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
For the Ten Months Ended December 31, 2011
8
SECTION I – SUMMARY OF AUDITORS’ RESULTS
Financial Statements
1) Type of auditors’ report issued: Unqualified
2) Internal control over financial reporting:
• Material weakness(es) identified? X Yes No
• Significant deficiency(s) identified? X Yes No
3) Noncompliance material to financial statements noted? Yes X No
Federal Awards
1) Internal control over major programs:
• Material weakness(es) identified? Yes X No
• Significant deficiency(s) identified? Yes X No
2) Type of auditors’ report issued on compliance for major programs: Unqualified
3) Any audit findings disclosed that are required to be reported in
accordance with section 510(a) of Circular A-133? Yes X No
Identification of major programs:
CFDA
Number
Name of Federal Program or Cluster
14.256 ARRA- Neighborhood Stabilization Program (NSP2)
14.257 ARRA- Homeless Prevention and Rapid Pre-Housing Program (HPRP)
66.468 ARRA- Capitalization Grants for Drinking Water State Revolving Funds
81.128 ARRA- Energy Efficiency and Conservation Grant Program (EECBG)
97.044 Assistance to Firefighters Grant
Dollar threshold used to distinguish between type A and type B Programs: $300,000
Auditee qualified as low risk auditee? Yes X No
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CITY OF EVANSTON, ILLINOIS
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
For the Ten Months Ended December 31, 2011
9
SECTION II – FINANCIAL STATEMENT FINDINGS
See findings 2011-1, 2011-2, 2011-3 and 2011-4 in the separate report titled “Independent
Auditors’ Report on Internal Control Over Financial Reporting and on Compliance and Other
Matters Based On an Audit of Financial Statements Performed in Accordance with Government
Auditing Standards”.
SECTION III – FEDERAL AWARDS FINDINGS AND QUESTIONED COSTS
No matters were reported.
SECTION IV – PRIOR YEAR FEDERAL AWARD FINDINGS AND QUESTIONED
COSTS
Finding 2011-5 (CFDA 14.256)
Corrective action taken.
Finding 2011-6 (CFDA 14.256)
Corrective action taken.
Finding 2011-7 (CFDA 14.257)
Corrective action taken.
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AUDITORS’ COMMUNICATION WITH THOSE
CHARGED WITH GOVERNANCE
September 18, 2012
The Honorable Elizabeth B. Tisdahl, Mayor and
Members of the City Council
Evanston, Illinois
We have audited the schedule of expenditures of federal awards of the City of Evanston, Illinois
(City) for the ten months ended December 31, 2011, and have issued our report thereon dated
August 20, 2012. Professional standards require that we provide you with the following
information about our responsibilities under generally accepted auditing standards, Government
Auditing Standards and OMB Circular A-133 as well as certain information related to the
planned scope and timing of our audit. We have communicated such information in our letter to
you dated May 5, 2012. Professional standards also require that we communicate to you the
following information related to our audit.
Required Communications
Qualitative Aspects of Accounting Practices
Management is responsible for the selection and use of appropriate accounting policies. The
significant accounting policies used by the City are described in Note 2 to the schedule of
expenditures of federal awards. No new accounting policies were adopted and the application of
existing policies was not changed during the ten months ended December 31, 2011. We noted
no transactions entered into by the City during the year for which there is a lack of authoritative
guidance or consensus. All significant transactions have been recognized in the financial
statement in the proper period.
Difficulties Encountered in Performing the Audit
We encountered no significant difficulties in dealing with management in performing and
completing our audit.
Corrected and Uncorrected Misstatements
Professional standards require us to accumulate all known and likely misstatements identified
during the audit, other than those that are trivial, and communicate them to the appropriate level
of management. Management has corrected all such misstatements. The following material
misstatements detected as a result of audit procedures were corrected by management:
CFDA# Effect on Federal Expenditures Amount
66.468 Overstatement $483,466
81.128 Understatement $296,963
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Disagreements with Management
For purposes of this letter, professional standards define a disagreement with management as a
financial, accounting, reporting, or auditing matter, whether or not resolved to our satisfaction
that could be significant to the financial statements or the auditor's reports. We are pleased to
report that no such disagreements arose during the course of our audit.
Management Representations
We have requested certain representations from management that are included in the
management representation letter dated August 20, 2012.
Management Consultations with Other Independent Accountants
In some cases, management may decide to consult with other accountants about auditing and
accounting matters, similar to obtaining a “second opinion” on certain situations. If a
consultation involves application of an accounting principle to the City’s financial statements or
a determination of the type of auditor’s opinion that may be expressed on those statements, our
professional standards require the consulting accountant to check with us to determine that the
consultant has all relevant facts. To our knowledge, there were no such consultations with other
accountants.
Other Audit Findings or Issues
We generally discuss a variety of matters, including the application of accounting principles and
auditing standards, with management each year prior to retention as the City’s auditors.
However, these discussions occurred in the normal course of our professional relationship and
our responses were not a condition to our retention.
This information is intended solely for the use of the Mayor, Members of the City Council and
management of the City of Evanston, Illinois and is not intended to be, and should not be, used
by anyone other than these specified parties.
Very truly yours,
Prado & Renteria CPAs Prof. Corp.
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For City Council meeting of October 8, 2012 Item A6
Business of the City by Motion: Post Bond Issue Compliance Procedures
Adopt and Place on File
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Hitesh Desai, Accounting Manager
Subject: Post Issue Compliance Procedures for Tax Exempt Bonds
Date: September 26, 2012
Recommended Action:
Staff recommends that the attached document describing post issue compliance
procedures for bonds be adopted and placed on file. These procedures will be
applicable to any bonds issued on or after January 1, 2012.
Funding Source:
Not Applicable
Summary:
The City of Evanston issues bonds to provide funding for various Capital Improvement
projects, Water/Sewer Systems upgrades and Parking Garage renovations. The City
also frequently uses a portion of bond proceeds to refund the previously issued
outstanding bonds to generate interest cost savings. The City has issued bonds each
year in the last ten (10) years with the exception of 2009. In most issues, the interest on
municipal bonds is excludable from gross income of the owners thereof for federal
income tax purpose subject to the municipality’s compliance with certain covenants.
The City recently issued Series 2012A General Obligation Corporate Purpose Bonds in
the amount of $15,720,000.The Bonds were issued to provide financing for public
improvement projects and certain Sewer debt service payments. The Bonds were also
used to refund current outstanding series 2002C Bonds.
At the request of both Moody’s Investor Service and Chapman and Cutler, Bond
Counsel, the City has created a post issuance procedure manual. Following this
manual, the City will comply with the requirements of the Internal Revenue Code of
1986, as amended, and applicable United States Treasury Regulations necessary to
maintain the tax exemption of the interest on the bonds or other obligations issued by
and for the benefit of the City. Staff has included a list of all General Obligation Bonds
Memorandum
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outstanding as of September 30, 2012. The document also includes the list of
properties/projects to be financed by Series 2012A bonds.
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POST-ISSUANCE PROCEDURES
MANUAL
FOR
TAX-EXEMPT BONDS
AND
ISSUED BY
THE CITY OF EVANSTON, ILLINOIS
(THE “CITY”)
Adopted: __________
Ratified: __________
Revised: __________
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NOTHING IN THIS MANUAL IS INTENDED TO REDUCE THE RESPONSIBILITY OF THE CITY.
THESE PROCEDURES ARE INTENDED TO FACILITATE COMPLIANCE WITH TAX RELATED
COVENANTS MADE IN BOND DOCUMENTS.
I. POLICY STATEMENT ...................................................................................................................1
II. PROCEDURES .............................................................................................................................2
A. Bonds Subject to these Procedures ..........................................................................2
B. Facilities/Assets Subject to these Procedures ..........................................................2
C. Assignment of Responsibility to Staff .....................................................................2
D. Duties of the Compliance Officer ............................................................................2
1. Maintaining List of Bonds ..............................................................................2
2. Maintaining List of Facilities ..........................................................................3
3. Recordkeeping ................................................................................................3
a. Transcript Items .......................................................................................3
b. Expenditure & Investment Items .............................................................3
c. Records of Use .........................................................................................4
d. Rebate & Yield Calculations ...................................................................4
e. Actions under these Procedures ...............................................................4
4. Arbitrage Computations ..................................................................................5
5. Annual Review and Reports ...........................................................................5
6. Action on the Discovery of a Potential Violation ...........................................6
a. Reallocation .............................................................................................6
b. Remediation .............................................................................................6
c. Voluntary Closing Agreement Program ..................................................6
7. Action on IRS Contact ....................................................................................6
a. Examination of Bonds ..............................................................................6
b. Compliance Checks .................................................................................7
8. Training ...........................................................................................................7
E. Changes to the Manual.............................................................................................8
F. Specific Procedures for Special Cases .....................................................................8
G. Authorization and Expense ......................................................................................8
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Appendix A – List of Bonds
Appendix B – List of Series 2012ABond Financed Properties/ Projects
Appendix C – Glossary of Terms and Concepts
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I. Policy Statement
This Post-Issuance Procedures Manual (the “Manual”) is intended to provide procedures
(the “Procedures”) for compliance with the requirements of the Internal Revenue Code of 1986,
as amended (the “Code”), and applicable United States Treasury Regulations (the
“Regulations”) necessary to maintain the tax exemption of the interest on bonds or other
obligations issued by and for the benefit of the City. The City has and will from time to time
issue various issues of tax-exempt bonds, tax credit bonds or direct pay bonds (the “Bonds”).
Maintaining the tax-exempt or tax-advantaged status of Bonds requires continuing compliance
by the City with certain covenants and agreements contained in the documents relating to the
issuance of the Bonds. In connection with each issue of tax-exempt Bonds, the City has
covenanted or will covenant not to take any action that would cause the interest on the Bonds to
become included in the gross income of the holders of the Bonds for federal income tax
purposes. These Procedures are being adopted by the City to assist the City in fulfilling
covenants to maintain the tax-exempt or tax-advantaged status of the Bonds. It is the intention of
the City that the City will comply with all applicable Federal tax law requirements and maintain
sufficient records to demonstrate such compliance.
The City is aware that the Internal Revenue Service (“IRS”) maintains an active force of
revenue agents who examine bond issues for compliance. As a result of such examinations, the
IRS may require payment of financial penalties or impose other sanctions to preserve the
tax-exemption or tax-advantaged nature of the Bonds or may declare bonds to no longer be
tax-exempt or tax-advantaged. Any such declaration could result in legal action against the City.
To minimize the risk of such occurrence, these Procedures have been adopted to provide a
framework for post-issuance compliance. This Manual is only for the benefit of the City. No
other person (including an owner of a Bond) may rely on the Procedures included in this Manual.
The City is aware that the existence of adequate written procedures may influence the
IRS to settle matters on more favorable terms should such settlement be required.
Federal tax law imposes restrictions related to the investment and expenditure of Bond
proceeds and on the use of facilities financed with Bonds. Compliance with these restrictions is
often necessary to maintain the tax-exemption or tax-advantaged nature of the Bonds.
The City is responsible for following tax-related covenants concerning the Bonds. These
Procedures are not intended to diminish or augment those covenants.
In order to most efficiently apply limited resources, these Procedures may be limited to
any bonds issued after January 1, 2012.Certain concepts and terms addressed and used in these
Procedures are further described in the glossary attached hereto, as Appendix C.
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II. Procedures
A. Bonds Subject to these Procedures
Attached hereto as Appendix A is a list of the City’s outstanding Bonds. This Manual
applies to the listed issues of Bonds. The Compliance Officer (as hereinafter defined) should
update this list whenever Bonds are issued and whenever an issue of Bonds subject to the
Procedures is fully retired. If payments on the Bonds are provided for by an escrow, such Bonds
should remain on the list until the Bonds are paid in full.
B. Facilities/Assets Subject to these Procedures
Attached hereto as Appendix B-1 is a list of the facilities and assets financed, refinanced
or reimbursed with proceeds of the Bonds and that are subject to Federal tax restrictions. .
The City and the Compliance Officer recognize that a list of financed assets is necessary
to track Private Business Use of Bond financed facilities. In order to simplify the maintenance
of the list, the Compliance Officer may include entire buildings or other facilities even if only
partially financed with Bonds. The list for each issue of Bonds should be completed within a
reasonable period after the final allocation of Bond proceeds is made. In the case of Refunding
Bonds, the list of assets financed should include the list of assets financed by the refunded
obligations.
C. Assignment of Responsibility to Staff
The City designates its [Assistant City Manager/Chief Financial Officer]_Martin Lyons
(the “Compliance Officer”) as having responsibility to keep all records required to be kept by
the City under these Procedures, to make all reports to the City’s governing body1 required by
these Procedures, and to otherwise assure that all actions required of the City hereunder be taken.
The Compliance Officer may further delegate certain tasks to other officers, employees or agents
of the City. Such delegation shall not relieve the Compliance Officer from responsibility to
assure that all tasks assigned to the Compliance Officer hereunder are completed in a timely
fashion.
D. Duties of the Compliance Officer
1. Maintaining List of Bonds. The Compliance Officer is charged with maintaining
the list referred to in Section IIA hereof, and updating such list whenever a new issue of Bonds
subject to these Procedures is issued or when an issue of Bonds subject to these Procedures is
retired.
1 Please note that the term “governing body” may not be appropriate for all issuers. The term may be changed to a
more appropriate term (e.g. a particular officer or board committee) but, if changed, must be changed throughout
this document.
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2. Maintaining List of Facilities. The Compliance Officer is charged with
maintaining the list referred to in Section IIB hereof. The compliance officer would annually
update the list when an issue of Bonds financing or refinancing a subject facility is retired or
redeemed. The compliance officer would also annually update the list to reflect the spend-down
of bond proceeds. The Compliance Officer may simplify the list by including entire buildings or
other facilities even if only a portion was Bond financed.
3. Recordkeeping. The Compliance Officer is hereby designated as the keeper of all
records of the City with respect to the Bonds and that relate to the tax-exempt or tax-advantaged
status of the Bonds. The Compliance Officer shall report to the City’s governing body not less
often than once per year concerning whether he or she has all of the required records in his or her
possession, or if not, whether he or she is taking appropriate action to obtain or recover such
records. The Compliance Officer should review the records related to the Bonds and shall
determine what requirements the City must meet in order to maintain the tax-exemption of
interest paid on the Bonds or the tax-advantaged status of the Bonds. The Compliance Officer
should then prepare a list of the contracts, requisitions, invoices, receipts and other information
that may be needed in order to establish that (i) the interest paid on the Bonds is entitled to be
excluded from gross income for federal income tax purposes or (ii) the Bonds remain tax-
advantaged. Notwithstanding any other procedures of the City, such retained records shall be
kept for at least as long as the related issue of Bonds or any refunding obligations that may
directly or indirectly refund such Bonds remain outstanding, plus three years. Such records, at a
minimum, shall include the following items.
a. Transcript Items. The Compliance Officer should receive, keep and
maintain a true, correct and complete counterpart of each document and agreement
delivered in connection with the issuance of the Bonds, including without limitation
(i) the proceedings of the City authorizing the Bonds, (ii) any offering document with
respect to the offer and sale of the Bonds, (iii) any legal opinions with respect to the
Bonds delivered by any lawyers, (iv) notices and minutes of any public hearings held
with respect to the Bonds, (v) the tax documentation, including any Tax Exemption
Certificate and Agreement, any Tax Compliance Certificate and Agreement and any Non-
Arbitrage or Arbitrage Certificates or any tax-related covenants that may be contained in
the proceedings of the City authorizing the Bonds, (vi) all written representations of any
person delivered in connection with the issuance and initial sale of the Bonds, and
(vii) the applicable series of Series 8038 Form filed with respect to the Bonds along with
proof of filing. It is likely that such transcript items will be found in the form of or
included in a bound volume or compact disc delivered to the City after the Bonds were
issued.
b. Expenditure & Investment Items. The Compliance Officer should
maintain copies of:
(i) Account statements showing the disbursements of all Bond
proceeds for their intended purposes, as well as any requisition requests and the
invoices and contracts (e.g., construction contracts, third party invoices) to which
the expenditure of funds relates;
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(ii) Account statements showing all investment activity of any and all
accounts in which the proceeds of the Bonds have been held;
(iii) All bid requests and bid responses used in the acquisition of any
special investments or derivative products used in connection with the Bonds,
including any swaps, swaptions, or other financial derivatives entered into in
order to establish that such instruments were acquired at fair market value; and
(iv) Copies of any subscriptions to the U.S. Treasury for the purchase
of State and Local Government Series (SLGS) obligations.
To the extent that such records are not in the possession of the Compliance
Officer with respect to a particular issue of Bonds, investment or expenditure, the
Compliance Officer should make a note that such record is not in his or her possession.
In such case, the Compliance Officer should take reasonable steps to obtain such records
or, if not possible, consult with counsel concerning possible alternatives.
c. Records of Use. The Compliance Officer should maintain records
establishing that all Bond-financed property has been used for the purposes required for
interest on the Bonds to be excluded from gross income for federal income tax purposes
or for the Bonds to remain tax-advantaged. Such records shall include copies of all
significant contracts and agreements of the City, including any leases, management
contracts, research agreements, or service contracts, with respect to the use of any
property owned by the City and acquired or financed with the proceeds of the Bonds
(excluding arm’s length contracts covering 50 or fewer days). The Compliance Officer
shall cause such contracts to be reviewed either by staff of the City or by an outside
consultant (i) to determine if such contracts cause any Private Business Use of such
facilities, or (ii) if the Compliance Officer cannot reasonably determine whether such
contract causes Private Business Use. If any such contract is determined to cause Private
Business Use of a Bond-financed facility, the Compliance Officer should determine or
cause to be determined for each year, the percentage of such facility so privately used.
Such determination may be made in consultation with counsel or other consultants.
d. Rebate & Yield Calculations. The Compliance Officer should maintain
copies of any calculations of liability for arbitrage rebate or yield reduction payment that
is or may become due with respect to the Bonds, and any calculations prepared to show
that no arbitrage rebate is due, together, if applicable, with account statements or
cancelled checks showing the payment of any rebate amounts to the U.S. Treasury
together with any applicable IRS Form 8038-T, Arbitrage Rebate, Yield Reduction and
Penalty in Lieu of Arbitrage Rebate, or Form 8038-R, Request for Recovery of
Overpayments under Arbitrage Rebate Provisions, or any successor form to either of
those.
e. Actions under these Procedures. The Compliance Officer should retain all
records, memoranda and other documents and correspondence relating to these
Procedures or actions taken under these Procedures.
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4. Arbitrage Computations. The Compliance Officer should review the agreements
of the City with respect to each issue of Bonds and shall determine what actions are necessary or
advisable to comply with the arbitrage restrictions and arbitrage rebate requirements of the Code.
Some issues of Bonds may be exempt from the rebate requirement. Taking into account any
applicable exemptions from the arbitrage rebate requirement for each issue of Bonds, the
Compliance Officer should cause computations to be made at least once in the first five years the
Bonds are outstanding (and at least once every 5-year period thereafter while the Bonds are
outstanding) of the accrued arbitrage rebate amount (if any) with respect to each issue of Bonds.
The Compliance Officer should, if authorized, retain a law firm or other consultant or use staff of
the City to prepare reports stating whether or not there is any rebate or yield reduction payment
liability to the U.S. Treasury related to the Bonds, and setting forth any applicable exemptions
from rebate liability that may be applicable to any funds or accounts. Such report should be
updated annually. Updates will not be required if a report clearly indicates that no additional
rebate or yield restriction liability will accrue. The Compliance Officer is responsible for
ensuring the timely payment to the U.S. Treasury of all arbitrage rebate payments and yield
reduction payments when due, including the filing of any required IRS forms.
If and to the extent that any Bond proceeds are or become subject to a yield restriction
requirement, the Compliance Officer is responsible for investing or directing the investment of
such proceeds at a yield not in excess of the permitted yield and for making any yield reduction
payments to the U.S. Treasury as are necessary.
The Compliance Officer may, if authorized, retain a law firm or other consultant to assist
in making such determinations.
5. Annual Review and Reports. Not less often than once per year, the Compliance
Officer should conduct a review of records and other information described in these Procedures
to determine whether any or all of the Bonds comply with the tax requirements applicable to
such Bonds. The Compliance Officer, if authorized, may hire counsel or other consultants to
assist in such review. To the extent that any violations or potential violations of tax requirements
are discovered, the Compliance Officer may make recommendations or take such actions as the
Compliance Officer should reasonably deem necessary to assure the timely correction of such
violations or potential violations through remedial actions described in the Regulations or the
Tax Exempt Bonds Voluntary Closing Agreement Program described in Treasury Notice 2008-
31 or any successor guidance. The Compliance Officer should prepare a written report (which
may be marked as confidential) and should present such report to the City’s governing body no
less frequently than once per year. The annual review requirement will continue with respect to
a particular Bond issue until the first review to occur after the date that all Bonds of that issue
and any refunding obligations that may directly or indirectly refund such Bonds are fully paid
and retired. If the City has build America bonds outstanding, the City should conduct
appropriate reviews concerning its compliance with the requirements concerning the use of
proceeds of such build America bonds prior to filing a Form 8038-CP, Return for Credit
Payment to Issuers of Qualified Bonds, to receive a subsidy payment.
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6. Action on the Discovery of a Potential Violation.
a. Reallocation. The City and the Compliance Officer recognize that, in
limited circumstances, if there is a failure to spend Bond proceeds properly, such Bond
proceeds can be reallocated to qualified costs that may be financed with Bond proceeds,
provided that such reallocation occurs within specified time frames. If the Compliance
Officer determines that a failure to spend Bond proceeds on qualified costs has occurred,
the Compliance Officer should (with the aid of a law firm or other consultant or staff of
the City) determine if a reallocation of Bond proceeds is possible.
b. Remediation. The City and the Compliance Officer recognize that if,
among other things, there is a failure to use Bond proceeds properly, a failure to spend all
Bond proceeds, or a disposition of Bond-financed property or Private Business Use in
excess of allowed limits, a remedial action may be required in accordance with the Code
and the Regulations. The Compliance Officer should (with the aid of a law firm or other
consultant or staff of the City) determine if such remedial actions are required and
possible. The Compliance Officer should prepare or cause to be prepared a memorandum
describing any such remedial action or proposed remedial action. The memorandum
should describe whether such remedial action will serve to cure any particular tax law
violation. The memorandum should include a full description of such required actions of
the City. A copy of any such memorandum shall be given to the City’s governing body.
Following any such remedial action, the Compliance Officer should prepare a report
describing the effect of such remedial action. The list of Bond-financed property may
need to be revised as a result of such remedial action and, if so, the Compliance Officer
should so revise the list.
c. Voluntary Closing Agreement Program. The City and the Compliance
Officer recognize that if there is a violation of the covenants of the City related to the
maintenance of the exclusion from gross income for federal income tax purposes of
interest on the Bonds or a violation of the covenants of the City related to the
maintenance of the tax-advantaged status of the Bonds, then the City may be able to enter
into a voluntary closing agreement with the IRS to preserve the favorable tax status of the
Bonds. The Compliance Officer should determine if a voluntary closing agreement is
desirable and possible. The Compliance Officer should coordinate the City’s efforts in
obtaining any voluntary closing agreement. The City may (to the extent authorized)
retain or consult with counsel to attempt to obtain a voluntary closing agreement.
Following the execution of any such closing agreement, the Compliance Officer should
prepare a report describing the effect of such closing agreement. The list of Bond-
financed Property may need to be revised as a result of such closing agreement and, if so,
the Compliance Officer should so revise the list.
7. Action on IRS Contact.
a. Examination of Bonds. The City and the Compliance Officer recognize
that the IRS or another regulatory entity may undertake an examination of Bonds. In the
event that the City is notified of such an examination, the City shall as quickly as possible
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notify the Compliance Officer. The Compliance Officer should coordinate the defense of
such examination and should determine if counsel should be hired and, if so, which
counsel. Except to the extent that the City determines that another party should
undertake a response, the Compliance Officer will be responsible for compiling answers
to any information or document request that might be presented to the City as a result of
such examination. If an examination cannot be closed without a closing agreement, the
Compliance Officer should use reasonable efforts to reach an acceptable closing
agreement with such regulatory agency and to obtain all required City approvals of such
closing agreement.
Regardless of how an examination of the Bonds is closed, the Compliance Officer
should retain all communications with the IRS or other regulatory agency relating to such
examination among the records kept under Section II.D.3 of these Procedures
(Recordkeeping).
The Compliance Officer should advise the City’s governing body of any such
examination when, as and in such manner as the Compliance Officer may deem
appropriate.
b. Compliance Checks. The IRS and other regulatory agencies may conduct
compliance checks from time to time. As part of such compliance check, the IRS or
another regulatory agency may send questionnaires to the City. The Compliance Officer
may, if authorized, hire counsel to assist in the response to a compliance check. The
Compliance Officer should advise the City’s governing body of any such compliance
check promptly after receiving notice thereof.
8. Training. The Compliance Officer should undertake to maintain a reasonable
level of knowledge concerning the rules related to tax-exempt and tax-advantaged bonds so that
he or she may fulfill his or her duties hereunder. The Compliance Officer may consult with
counsel, attend conferences and presentations of trade groups, read materials posted on various
web sites, including the web site of the Tax-Exempt Bond function of the IRS, and use other
means to maintain such knowledge. Recognizing that the Compliance Officer may not be fully
knowledgeable in this area, such officer may consult with in-house or outside counsel,
consultants and experts to assist in exercising his or her duties under these Procedures. The
Compliance Officer should endeavor to make sure that other staff of the City is aware of the
need for continuing compliance and coordinate appropriate training and education of other
personnel of the City. The Compliance Officer should provide copies of relevant Bond
documents and these Procedures to other staff members who may be responsible for taking
actions described in the Bond documents and in particular to any person who is expected to be a
successor Compliance Officer. The Compliance Officer should assist in the education of any
new Compliance Officer and the transition of the duties under these Procedures. The
Compliance Officer should review the Bond documents and these Procedures periodically to
determine if there are portions that need further explanation and, if so, will attempt to obtain such
explanation from counsel or other experts or consultants or staff.
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E. Changes to the Manual
The Procedures contained herein may be revised and amended from time to time as the
City and the Compliance Officer deem necessary to comply with the requirements of the Code
and Regulations. The City and the Compliance Officer may, from time to time and upon the
issuance of new Bonds, contact outside counsel to determine whether the Procedures contained
herein adequately address the post-issuance responsibilities of the City as required by the Code
and Regulations.
F. Specific Procedures for Special Cases
The Procedures contained herein specifically address post-issuance compliance
procedures with respect to tax-exempt governmental bonds issued for capital projects under
Section 103 of the Code. The City and the Compliance Officer recognize that these Procedures
may be inadequate for other types of tax-exempt obligations (including TIF financings),
tax-credit or direct pay obligations (other than build America bonds), for which additional
procedures may be required. In the event that the City issues private activity tax-exempt
obligations, tax-exempt obligations funding a significant amount of working capital, tax
increment financing bonds, tax-credit bonds, or direct pay bonds, the City receives an indication
from counsel that additional procedures are required, or the City enters into any derivative
products, these Procedures should be revised to reflect any specific rules and requirements and
post-issuance responsibilities applicable to such type of tax advantaged obligations and
derivative products.
G. Authorization and Expense
This Compliance Manual is not intended to provide authorization to the Compliance
Officer to enter into contracts for service or to spend City funds. To the extent that the
Compliance Officer determines that such contracts or expenditures are desirable and are not
otherwise authorized, the Compliance Officer should obtain such authorization before entering
into such contracts and spending such City funds.
H. Ratification Required
This Compliance Manual will terminate and not be in effect after December 31, 2012
unless the City Council of the City votes to ratify this Compliance Manual. Alternatively, the
City may adopt a different set of written procedures and to the extent that such procedures are
inconsistent with this Compliance Manual, the Compliance Manual shall not be in effect after the
effective date of such other written procedures.
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A-1
Name of Issue
Date of
Issuance
Final Maturity
Date
Balance as of
September 30, 2012
Series 2004 5/13/2004 12/1/2023 11,040,000
Series 2004B 7/27/2004 12/1/2017 4,460,000
Series 2005 7/28/2005 12/1/2025 22,300,000
Series 2006 7/19/2006 12/1/2026 9,680,000
Series 2006B 12/27/2006 12/1/2023 14,430,000
Series 2007 5/24/2007 12/1/2016 20,550,000
Series 2008A 5/7/2008 12/1/2021 3,215,000
Series 2008B 5/7/2008 12/1/2018 13,705,000
Series 2008C 5/7/2008 12/1/2028 11,085,000
Series 2008D 12/10/2008 12/1/2016 9,905,000
Series 2010A 8/16/2010 12/1/2029 6,260,000
Series 2010B 8/16/2010 12/1/2019 7,305,000
Series 2011A 8/1/2011 12/1/2031 19,240,000
Series 2012A 7/26/2012 12/1/2032 15,720,000
APPENDIX A
LIST OF BONDS
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APPENDIX B
LIST OF BOND-FINANCED PROJECTS / USES
Description Department Funding
Source Fund GO Debt
Proposal
Service Center Parking Deck Structural and Waterproofing Repairs PRCS GO Unabated CIP 700,000
Police - Fire Roof Replacement PRCS GO Unabated CIP 400,000
Civic Center Parking Lot Improvements PRCS GO Unabated CIP 350,000
Lakefront - Lagoon Area Improvements PRCS GO Unabated CIP 50,000
Fire Station #2 Boiler/Chimney Apparatus Floor Heating Replacement PRCS GO Unabated CIP 210,000
Church Street Brick Sidewalk Replacement - Ridge to Chicago Public Works GO Unabated CIP 240,000
Church Street Rehab - Ridge to Chicago Public Works GO Unabated CIP 160,000
Citywide Pavement Evaluation Public Works GO Unabated CIP 200,000
Davis Street Brick Sidewalk Replacement - Hinman to Orrington Public Works GO Unabated CIP 230,000
CIP Street Resurfacing - Watermain Projects I Public Works GO Unabated CIP 900,000
New Salt Dome Public Works GO Unabated CIP 460,000
Service Center Locker Room Renovations Public Works GO Unabated CIP 400,000
Filter and Filter Roof Rehab Utilities GO Abated Water 1,000,000
SCADA System Improvements Utilities GO Abated Water 700,000
Water Main Installation Utilities GO Abated Water 2,700,000
Sewer Fund IEPA Loan Debt Service payment Utilities GO Unabated Sewer 4,000,000
Refunding 2002C Bonds N/A GO Unabated N/A 3,520,000
TOTAL USES OF BOND FUNDS 16,220,000
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APPENDIX C
GLOSSARY OF TERMS AND CONCEPTS
Private Business Use
“Private Business Use” means any use of Bond-financed property by any person other
than a state or local government unit, including as a result of (i) ownership, (ii) actual or
beneficial use pursuant to a lease or a management, service, incentive payment, research or
output contract or (iii) any other similar arrangement, agreement or understanding, whether
written or oral, except for use of Bond-financed property on the same basis as the general public.
Private Business Use includes any formal or informal arrangement with any person other than a
state or local governmental unit that conveys special legal entitlements to any portion of
Bond-financed property that is available for use by the general public or that conveys to any
person other than a state or local governmental unit any special economic benefit with respect to
any portion of the Bond-financed property that is not available for use by the general public. Use
by a natural person not engaged in any trade or business is not private use. Any use by the
federal government or by a corporation is Private Business Use.
Examples of common uses of Bond-financed property that may create Private Business
Use include the following:
Management contracts with private companies or individuals to manage all or a
portion of a Bond-financed facility (e.g., a contract with a private company to
manage a Bond-financed cafeteria, convention center, recreation center, etc.)
A lease of space in a Bond-financed facility to a non-governmental person (e.g., a
lease of space in a Bond-financed municipal building to Starbucks or McDonalds)
Rental arrangements whereby individuals, non-profit organizations or private
businesses rent space in a Bond-financed facility
There are certain exceptions to Private Business Use. For example, a “qualified
management contract” following certain guidelines set forth in Revenue Procedure 97-13 does
not create Private Business Use. In addition, under appropriate circumstances, short-term rentals
and other uses of up to 50 days (or in some cases 100 days or 200 days) are permitted.
Arbitrage & Arbitrage Rebate
Arbitrage generally is the earnings that an issuer will earn when it invests proceeds of the
Bonds in investments with a yield above the yield on the Bonds. Generally, an issuer is required
to make payments of any arbitrage it earns as a result of the investment of the proceeds of the
Bonds above the yield on the Bonds to the IRS, which is known as “arbitrage rebate.” There are
certain exceptions to the requirement to make arbitrage rebate payments to the IRS (e.g., small
issuer exceptions, spending exceptions, bona fide debt service fund exceptions).
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Yield Restriction and Yield Reduction Payments
Yield restriction is the requirement that an issuer not invest Gross Proceeds (defined
below) of the Bonds at a yield higher than Bond yield. Generally, in a capital project financing,
an issuer will have a 3-year “temporary period” during which it can invest proceeds of the Bonds
in its project fund above the yield on the Bonds. After such time, moneys are yield restricted and
cannot be invested above the yield on the Bonds (plus a de minimis percentage). Additionally,
after the expiration of the temporary period, proceeds generally cannot be invested in federally
guaranteed investments (including FDIC-insured accounts), other than certain de minimis
amounts. If an issuer invests amount above the yield on the Bonds after the expiration of a
temporary period, it may still be able to achieve yield compliance by making a yield reduction
payment to the IRS, which is a rebate payment or any other amount paid to the United States in
the same manner as rebate amounts are required to be paid or at such other time or in such
manner as IRS may prescribe that will be treated as a reduction in Yield of an investment under
the Regulations. Yield reduction payments may only be made in limited circumstances, and do
not work for all investments above Bond yield.
Gross Proceeds
“Gross Proceeds” generally means (i) sale proceeds of the Bonds and investment
earnings thereon and (ii) amounts reasonably expected to be used directly or indirectly to pay
principal or interest on the Bonds. In addition, a pledged fund may also constitute gross
proceeds. A pledge is any amount that is directly or indirectly pledged to pay the principal of or
interest on the bonds. A pledge by the issuer must provide reasonable assurance that such
moneys will be available to pay the debt service on the bonds even if the issuer has financial
difficulties. Gross proceeds may also arise if Bonds are outstanding longer than reasonably
necessary for their governmental purpose. Typically, Gross Proceeds will be contained in a
project fund, escrow fund (if the Bond issue is a refunding issue), costs of issuance fund, bond
fund and debt service reserve fund (if applicable).
If moneys or investments are pledged or otherwise set aside for payment of principal of
or interest on the Bonds, any amounts are derived from the sale of any right that is part of the
terms of a Bond or is otherwise associated with a Bond (e.g., a redemption right), or the City
enters into any agreement to maintain certain levels of types of assets for the benefit of a holder
of a bond or any credit enhancement with respect to the Bonds, such amounts may also constitute
Gross Proceeds. Further, if any Bond-financed property is sold or otherwise disposed of any
amounts received from such sale or other disposition may also constitute Gross Proceeds.
Remediation
The Code prescribes three self-help mechanisms that an issuer may use to remediate
non-qualified Bonds as a result of violation of Private Business Use covenants. These include
redemption or defeasance of non-qualified bonds, alternative use of a facility (e.g., if a 501(c)(3)
organization leases a Bond-financed municipal facility) or alternative use of disposition proceeds
(e.g., if Bond-financed property is sold, the proceeds of the sale are used for other governmental
purposes that would have qualified for tax-exempt financing). Prior to taking such remedial
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actions, the issuer must satisfy certain pre-conditions. In addition, remedial actions are only able
to be taken within a specified time frame before or after the action causing Private Business Use.
Voluntary Closing Agreement Program
Through the Voluntary Closing Agreement Program (VCAP), issuers of Bonds can
voluntarily resolve violations of the Code and applicable Regulations (through closing
agreements with the IRS). VCAP can be used when a remedial action (described under
“Remediation”) is unavailable or there is another violation of the Code or Regulations that
cannot be fixed through self-help mechanisms. The incentive for an issuer to go to VCAP is
that, generally, a settlement in VCAP will be more favorable to the issuer than if the violation
were discovered in an examination.
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For City Council meeting of October 8, 2012 Item A7
Resolution 69-R-12: Transition of Services Agreement with ERIE for Dental Clinic
For Action
To: Honorable Mayor and Members of the City Council
From: Evonda Thomas, Director, Health
Subject: Resolution 69-R-12 Authorizing the City Manager to Execute a
Transition of Services Agreement with Erie Family Health Center, Inc.
Regarding the Evanston Children’s Dental Clinic
Date: September 28, 2012
Recommendation Action:
Staff recommends approval of Resolution 69-R-12 Authorizing the City Manager to
Execute a Transition of Services Agreement with Erie Family Health Center, Inc.
Regarding the Evanston Children’s Dental Clinic.
Funding Source:
N/A
Summary:
Effective October 22, 2012, the City will discontinue the provision of dental services at
the Evanston Children’s Dental Clinic, and Erie Family Health Center will acquire the
practice. Erie Family Health Center will provide oral health services in Evanston, Illinois
for as long as its funding for the services continues, it maintains the HRSA New Access
Point Grant funds, and it can do so without incurring a net financial loss, as determined
by Erie. Services will be provided in accordance with Erie's policies and procedures,
including FQHC, BPHC and The Joint Commission accreditation requirements.
Attachments:
69-R-12 Resolution
Transition of Services Agreement
Exhibit B: Lease Agreement
Exhibit D: Assignment and Assumption of Medical Records Agreement
Exhibit E: City of Evanston Certificate of Insurance
Memorandum
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69-R-12
A RESOLUTION
Authorizing the City Manager to Execute a
Transition of Services Agreement
with Erie Family Health Center, Inc.
Regarding the Evanston Children’s Dental Clinic
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The City Manager is hereby authorized and directed to sign
the agreement attached hereto as Exhibit 1 and incorporated herein by reference.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional terms and conditions of said agreement as he may determine
to be in the best interests of the City.
SECTION 3: This resolution shall be in full force and effect from and
after its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2012
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~2~
EXHIBIT 1
Transition of Services Agreement
Between the City and Erie Family Health Center, Inc.
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TRANSITION OF SERVICES AGREEMENT
This Transition of Services Agreement ("Agreement") sets forth the agreement by and
between Erie Family Health Center, Inc., an Illinois not for profit corporation ("Erie"), and the
City of Evanston, an Illinois municipality (the "City") (Erie and the City each are referred to
herein as a "Party" and collectively as the "Parties") as of September 21, 2012.
RECITALS
WHEREAS, the City has been providing children's dental services in the Evanston,
Illinois community since 1967 including dental examinations, cleanings, fluoride treatments,
dental sealants, restorations, minor surgical procedures, dental x-rays, root canal therapy, dental
health education and emergency care through the Evanston Children's Dental Clinic (the "Dental
Clinic");
WHEREAS, the City has determined that it can no longer operate the Dental Clinic and
will close the Dental Clinic as of October 21, 2012;
WHEREAS, Erie operates as a Federally Qualified Health Center ("FQHC") as approved
by the Bureau of Primary Health Care ("BPHC") at various sites in Chicago, Illinois, acting as a
safety net provider, including providing dental services, for underserved and vulnerable
populations in the areas it serves;
WHEREAS, Erie is expanding its services into Evanston, Illinois and has received a
federal New Access Point Grant from the Health Resources and Services Administration
("HRSA") to provide services in Evanston, Illinois, including children's dental services through
the Erie Dental Health Center Evanston/Skokie (the "Erie Dental Health Center");
WHEREAS, the City has determined that Erie is a highly qualified provider with the
ability to deliver high quality care to patients and desires to transition the care of its current
patients to Erie, and Erie is willing to provide children's dental services to the underserved
population in Evanston, Illinois and surrounding communities through the Erie Dental Health
Center as of October 22, 2012; and
WHEREAS, as a result of the closure of the Dental Clinic and the opening of the Erie
Dental Health Center, the Parties wish to arrange the transition of children's dental services for
the residents of Evanston, Illinois and surrounding communities from the City to Erie and the
Parties believe that this proposed agreement will lead to a seamless transition of services for such
residents; and
NOW, THEREFORE, for good and valuable consideration set forth herein, the Parties
hereby agree as follows:
1. Provision of Services. Effective October 22, 2012 (the "Effective Date"), the
City will discontinue the provision of dental services at the Dental Clinic, and Erie will provide
those specific dental programs and services described on Exhibit A attached hereto (the
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"Services") through the Erie Dental Health Center. Erie will provide these Services in Evanston,
Illinois for as long its funding for the Services continues, it maintains the HRSA New Access
Point Grant funds, and it can do so without incurring a net financial loss, as determined by Erie.
Services will be provided in accordance with Erie's policies and procedures, including FQHC,
BPHC and The Joint Commission accreditation requirements.
2. Location of Services; Lease; and Signage. After the Effective Date, Erie will
temporarily provide Services within defined space at the City's former Dental Clinic location at
2100 Ridge Avenue, Evanston, Illinois 60201, pursuant to a lease of space as set forth in Exhibit
B. Signage at the Erie Dental Health Center, including external signage on the Civic Center
building and internal signage, will be modified to reflect that the dental provider is Erie rather
than the City. Erie intends to move the Erie Dental Health Center to a permanent location within
the City of Evanston in 2013.
3. Equipment. The City will donate to Erie certain equipment from the Dental
Clinic as listed on Exhibit C. The City will remove all remaining equipment from the Dental
Clinic as mutually agreed by the Parties.
4. Name. Erie's dental clinic will be part of Erie Evanston/Skokie Health Center, a
full service medical and dental primary care facility. The name of Erie's dental clinic will be
"Erie Dental Health Center Evanston/Skokie" and the Parties agree that the name "Evanston
Children's Dental Clinic" will not be used by either Party following the Effective Date.
5. Staffing. Erie will staff the Erie Dental Health Center by hiring qualified
candidates in accordance with its human resource policies. Current staff of the Dental Clinic
may apply for posted positions in accordance with Erie's application process.
6. Client Records. Records of all current Dental Clinic clients and previous clients
will be transferred to Erie pursuant to the Assignment and Assumption of Medical Records
attached hereto as Exhibit D. Records will be handled as mandated by all applicable state and
federal laws and regulations protecting the confidentiality of patient records, including the
Health Insurance Portability and Accountability Act of 1996, corresponding Standards for
Privacy of Individually Identifiable Health Information regulations, and the Security Standards
for Protection of Electronic Protected Health Information, each as amended from time to time
(collectively, “HIPAA”). In the event a claim is made against the City or any of its previous
employees, or the City otherwise needs to access a patient record for legal purposes, Erie will
make a copy of the chart at no cost and provide same to the City/the former employee for their
use.
7. Patient Consent. The Parties agree to work together prior to the Effective Date
to allow Erie to obtain Erie form parent/guardian consents to care in a timely manner and provide
Erie form HIPAA patient privacy notices, including as provided in Section 8.2 below.
8. Communications. The Parties will work together to coordinate communication
to staff, clients and the community regarding the transition of services.
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8.1 With Staff. Within ____ week(s) prior to the Effective Date, the City will
notify Dental Clinic staff of the closing of the Dental Clinic and the opening of the Erie
Dental Health Center and of available staff positions for which they can apply, as
applicable.
8.2 With City Clients. On or about the same time as the press release noted
below, but no later than thirty (30) days prior to closing of the Dental Clinic, Evanston
will send mutually agreed-upon patient/client letters that will address the closing of the
Dental Clinic and the availability of dental services from the Erie Dental Health Center.
Such notice will be written in English and Spanish and address continued access to care,
records, and parent/guardian consents as necessary.
8.3 With Public. Immediately after Dental Clinic staff members are told, the
Parties will issue a joint press release which will address the closing of the Dental Clinic
and the stress the availability of dental services in the City through Erie and the Erie
Dental Health Center. The Parties agree that the only individuals who may speak to the
press regarding the subject are:
Mayor Elizabeth Tisdahl
Wally Bobkiewicz, Evanston City Manager
Evonda Thomas, Evanston Health Department Director
Lee Francis, Erie President and Chief Executive Officer
Iliana Mora, Erie Senior Vice President
or their designees.
9. Relationship of Parties. The sole purpose of this Agreement is to address the
closing of the Dental Clinic and the opening of the Erie Dental Health Center as relates to the
transition of Services from the City to Erie. This transaction is not a merger, partnership or asset
purchase arrangement, nor is Erie assuming any assets or liabilities of the City or the Dental
Clinic except for any equipment donated per Section 3 of this Agreement and records transferred
per Section 6 of this Agreement. Erie assumes no responsibilities or liabilities of the City with
respect to any of the City’s business operations including but not limited to City relationships
with employees, consultants, vendors, payors and granting agencies. Erie has had no, nor will it
have any, control over the governance by the City or the operations of the Dental Clinic. The
Parties are totally independent of each other, and have no other obligations to each other, except
as expressly set forth herein. There is no ongoing relationship between the Parties.
10. Indemnification. The City agrees to defend indemnify and hold harmless Erie
and its affiliates, officers, directors, employees, and agents (collectively, “Erie’s Indemnified
Parties”) from and against any claims, suits, actions, demands, judgments, liabilities, damages,
losses, or expenses Erie’s Indemnified Parties incur (including without limitation, amounts paid
in settlement of claims and reasonable attorneys’ fees) as a result of or relating to (i) the City’s
operation of the Dental Clinic prior to the Effective Date; (ii) the City’s closure of the Dental
Clinic; or (iii) negligence or willful misconduct of the City, or any employee or agent of the City.
The City further agrees to bear all costs and expenses, including, without limitation, reasonable
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attorneys’ fees, incurred in connection with the defense or settlement of any such claim as such
costs and expenses are incurred in advance of judgment.
Erie agrees to defend indemnify and hold harmless the City and its officials, officers,
employees, and agents (collectively, the “City’s Indemnified Parties”) from and against any
claims, suits, actions, demands, judgments, liabilities, damages, losses, or expenses the Cit y’s
Indemnified Parties incur (including without limitation, amounts paid in settlement of claims and
reasonable attorneys’ fees) as a result of or relating to Erie’s operation of the Erie Dental Health
Center as of and after the Effective Date. Erie further agrees to bear all costs and expenses,
including, without limitation, reasonable attorneys’ fees, incurred in connection with the defense
or settlement of any such claim as such costs and expenses are incurred in advance of judgment.
11. Professional Liability Insurance. The City does not maintain professional
liability insurance on behalf of its Dental Clinic employees, agents or independent contractors
(“Service Providers”) but rather relies upon the Service Providers to maintain their own
professional liability policies. The City currently maintains a general liability policy with
coverage amounts of $20,000,000 and a self-insured retention amount of $1,250,000, funds for
which are included in the City’s budget to cover the entire retention amount as set forth on the
certificate attached hereto as Exhibit E. The City shall maintain at least the same amount of
insurance in effect for the longer of three (3) years after the Effective Date or for as long a period
as is reasonable to cover the acts or omissions of any of its Service Providers or consultants
before the Effective Date. In the event a claim is made against Erie as a result of Dental Clinic
services provided by the City or any of its Service Providers before the Effective Date, it will
notify the City so that the matter can be covered by the Service Provider’s insurer or indemnified
by the City. The City hereby represents, warrants and certifies to Erie that the Dental Clinic has
no known medical liability losses for services provided at the Dental Clinic nor, to the best of its
knowledge, have there historically been any such losses.
12. Termination of Transition of Services Prior to Effective Date. Prior to the
Effective Date, this Agreement may be terminated, and Erie will have no obligation to provide
the Services, upon mutual written consent of the Parties.
13. Authority. The Parties signing acknowledge that they have the authority from
their Board of Directors to enter into this Agreement.
14. Notices. All notices shall be provided in writing and delivered personally, by
overnight mail, or email to:
The City of Evanston Erie Family Health Center, Inc.
2100 Ridge Avenue 1701 W. Superior
Evanston, Illinois 60201 Chicago, Illinois 60622
Attn: City Manager Attn: President/Chief Executive Officer
c.c. to The City of Evanston c.c. to Lynn Gordon, J.D.
2100 Ridge Avenue Ungaretti & Harris LLP
Evanston, Illinois 60201 70 West Madison Suite 3500
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4817-2245-2496.8
Attn: Health Director Chicago, Illinois 60602-4224
lgordon@uhlaw.com
15. Changes, Modifications or Alterations. No changes or modification of this
Agreement shall be valid unless the same shall be in writing and signed by both Parties.
16. Waiver. A waiver of any provision of this Agreement must be in writing, and
signed by the Parties hereto. The waiver by either Party of any provision of this Agreement or
the failure of any Party to insist on the performance of any of the terms or conditions of this
Agreement shall not operate as, nor be construed to be, a waiver or the relinquishment of any
rights granted hereunder and the obligation of the Parties with respect thereto shall continue in
full force and effect.
17. Entire Agreement. This Agreement, inclusive of all exhibits, constitutes the
entire Agreement between the Parties with respect to the subject matter hereof. The Parties
acknowledge that in entering into and executing this Agreement, they have relied solely upon the
representations and promises contained in this Agreement. This Agreement supersedes all prior
or contemporaneous representations and promises, whether written or oral, between the Parties
with respect to the subject matter hereof.
18. Governing Law. This Agreement has been executed and delivered in, and shall
be interpreted, construed and enforced pursuant to and in accordance with the laws of the State
of Illinois, without regard to its conflicts of law principles.
19. Counterparts. This Agreement may be executed in any number of counterparts,
each of which shall be deemed original, but all such counterparts together shall constitute one
and the same instrument. Facsimile copies hereof shall be deemed to be originals.
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IN WITNESS THEREOF, the Parties have caused this Transition of Services
Agreement to be executed by their duly authorized officers.
The City of Evanston, Illinois Erie Family Health Center, Inc.
By: By:
Its: Its:
Date: Date:
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EXHIBIT A
Programs and Services
Erie Family Health Center will provide comprehensive oral health care to the patients including
preventive, oral health education, restorative, and emergency dental services.
Specifically these services will include: preventive services (e.g. fluoride treatments, sealants
and space maintainers), restorative services (e.g. fillings and crowns), prosthontic services (e.g.
restore missing teeth and partials), endodontic services (root canals), emergency and periodontal
services and oral cancer screening.
A new patient's oral health care needs are assessed, a treatment plan is established at their first
visit and patients are scheduled to come in to complete the plan. Once the treatment plan is
completed, Patients are scheduled for routine preventive visits based on their specific needs,
every 3 months, 4 months, or 6 months.
Dentists examine, evaluate, treat and/or recommend dental treatment for registered patients of
Erie’s dental clinics. They will refer patients to specialty care when appropriate, including oral
surgery.
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EXHIBIT B
Leased Space
[attached]
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EXHIBIT C
Equipment
Evanston Children’s Dental Clinic Inventory
Equipment
Amount Item
2 Dental Chairs/Operatory
1
wall mounted x-ray
machine
1 dental x-ray chair
1 autoclave
1 compressor
1 vacuum pump
1 peripro
1 ultrasonic cleaning system
1 scale
1 exam light
Furniture
Amount Item
9 lab stools
2 built in work stations
1 reception desk
4 5 drawer file cabinet
2 x-ray storage cabinets
1 dental tool cabinet
1 small refrigerator
2 wardrobe storage cabinets
2 small bookcases
Instruments and supplies
Amount Item
Approx. 50 hand pieces
burrs
suction tips
dental picks
dental mirrors
Amalgam setups
Forceps
pliers
scalers
prophy angels
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matrix bands
bite blocks
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EXHIBIT D
Assignment and Assumption of Medical Records
[attached]
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EXHIBIT E
Certificate of Insurance
[attached]
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EXHIBIT D
4841-0908-0080.2
ASSIGNMENT AND ASSUMPTION OF MEDICAL RECORDS AGREEMENT
THIS ASSIGNMENT AND ASSUMPTION OF MEDICAL RECORDS AGREEMENT
("Assignment") is made and entered between Erie Family Health Center, Inc., an Illinois not for
profit corporation ("Erie"), and The City of Evanston, Illinois (the "City") setting forth the
agreement between them as of September 21, 2012.
WHEREAS, Erie and the City entered into a Transition of Services Agreement (the
"Transition Agreement") for the City to transition the care of its current patients to Erie as the
City is closing its Evanston Children's Dental Clinic as of October 21, 2012 (the "Dental
Clinic"); and
WHEREAS, pursuant to the Transition Agreement, the City desires to make any and all
Dental Clinic medical records including, as applicable, all paper and film-based medical records,
electronic medical records and picture archiving and communications systems ("Medical
Records") of patients who received services at the Dental Clinic prior to the Effective Date (as
defined below) available to the patients or their legal representatives in accordance with Illinois
and federal law after the Effective Date and Erie desires to store, maintain and administer the
Medical Records after the Effective Date;
WHEREAS, the City will transfer all Medical Records in its possession including, as
applicable, all paper and electronic medical records, including any records or portions thereof
maintained on laptop computers or file servers owned by the City, to Erie, which will assume
possession of all Medical Records on the Effective Date; and
WHEREAS, the City now agrees to assign to Erie the Medical Records and Erie agrees
to assume such Medical Records, pursuant to the terms and conditions hereinafter set forth.
NOW, THEREFORE, for good and valuable consideration, the receipt, adequacy and
legal sufficiency of which are hereby acknowledged, intending to be legally bound hereby, the
City and Erie hereby agree as follows:
1. Assignment. The City hereby assigns to Erie all of the City's right, title and
interest in the obligations under and to the Medical Records. Each of the parties shall execute
such documents and other instruments and perform such acts, as may be reasonably required or
desirable to effect the provisions hereof and the transactions contemplated hereby. The effective
date of Assignment shall be October 22, 2012 (the "Effective Date").
2. Assumption. Erie hereby assumes and agrees to perform all duties,
responsibilities and obligations of the City with respect to the Medical Records that may arise or
accrue on and after the date hereof.
3. Representation and Warranties of the City. The City represents and warrants
to Erie the following: (a) this Assignment has been duly and properly authorized by all necessary
action on the part of the City; and (b) this Assignment constitutes a valid and binding obligation
of the City enforceable against the City in accordance with its terms.
4. Representation and Warranties of Erie. Erie represents and warrants to the
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City the following: (a) this Assignment has been duly and properly authorized by all necessary
corporate action on the part of Erie; (b) this Assignment constitutes a valid and binding
obligation of Erie enforceable against it in accordance with its terms; and (c) Erie shall, to the
extent permitted under applicable Illinois or federal law permit the City or its legal
representatives to inspect, make and/or retain copies of such Medical Records as needed for (i)
billing, reimbursement, and audit purposes and (ii) to enable the City to defend itself in any legal
proceeding or investigation.
5. Miscellaneous. This Assignment embodies the entire agreement and
understanding between the parties hereto and supersedes all prior agreements and understandings
relating to the assignment of the Medical Records. This Assignment may not be amended or
otherwise modified or waived except by an instrument in writing signed by the parties hereto.
This Assignment shall be binding upon and inure to the benefit of the City and Erie and their
respective successors and assigns. This Assignment shall be governed by, and construed in
accordance with, the laws of the State of Illinois, without regard to its conflicts of law
provisions. This Assignment may be executed in counterparts, each of which shall be deemed an
original, but all of which shall constitute one and the same agreement. The parties agree that a
facsimile may be used as an original. Signatures provided by facsimile or in portable document
format (pdf) or other electronic format shall be as binding as original signatures.
[Signature page follows,]
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EXHIBIT D
Assignment and Assumption of Medical Records Signature Page
4841-0908-0080.2
IN WITNESS WHEREOF, the City and Erie have caused this Assignment to be
executed as of the dates below.
THE CITY OF EVANSTON, ILLINOIS
By:
Title:
Date:
ERIE FAMILY HEALTH CENTER, INC.
By:
Title:
Date:
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For City Council meeting of October 8, 2012 Item A8
Ordinance 109-O-12: Create a Class P-1 Liquor License for Craft Breweries
For Introduction
To: Honorable Mayor and Members of the City Council
Planning & Development Committee
From: W. Grant Farrar, Corporation Counsel
Subject: Ordinance 109-O-12, Amending Title 3, Chapter 4, Section 6 of the City
Code to Create a Liquor License Classification for Craft Breweries
Date: October 8, 2012
Recommended Action:
Staff requests consideration of 109-O-12.
Funding Source:
N/A
Summary:
Ordinance 109-O-12 amends Title 3, Chapter 4, Section 6 of the Evanston City Code of
2012, as amended (“Code”), to create a liquor license classification applicable to craft
beer breweries. If adopted, Class P-1 liquor licensees will be permitted to offer for retail
sale their craft beer for consumption onsite or offsite. Additionally, the classification will
permit the brewer to offer product samples provided sample sizes are limited to those
permitted under state law as incorporated in the ordinance.
The Code does not include a liquor license classification applicable to craft brewers
wishing to sell beer at a brewery. On January 25, 2012, Josh Gilbert appeared before
the Liquor Control Review Board requesting creation of a license classification for craft
breweries with taprooms. Mr. Gilbert wishes to open and operate a craft brewery in
Evanston. The P-1 license classification in 109-O-12 was modeled after the craft
distiller “P” classification, while taking into account state statutes and regulations
applicable to “sampling,” and Mr. Gilbert’s business model which, in addition to retail
sale, includes brewery tours and some on-site consumption. Adoption of Ordinance
109-O-12 will create the P-1 classification and prospective licensees will need to follow
the liquor license application process.
Legislative History:
On January 25, 2012 the Liquor Control Review Board met and voted to recommend
creation of a liquor license classification for craft breweries.
Memorandum
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Page 2 of 2
Attachments:
Ordinance 109-O-12
Minutes of the January 25, 2012 Liquor Control Review Board Meeting
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10/8/2012
109-O-12
AN ORDINANCE
Amending City Code Section 3-4-6 to
Create Liquor License Class (P-1) for Craft Breweries
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 3-4-6 of the Evanston City Code of 2012, as
amended, is hereby further amended to add the following:
(P-1) CRAFT BREWERY license, shall authorize the on-site production and storage
of beer in quantities not to exceed four hundred sixty-five thousand (465,000) gallons
(or 15,000 barrels) per year, the sale of such beer for consumption off-premises and on-
site sampling and consumption of such beer by persons of at least twenty-one (21)
years of age. Sale of beer manufactured outside the facility is prohibited. Such craft
brewery licenses shall be issued subject to the following conditions:
1. It shall be unlawful for a Class P-1 licensee to sell a single container of beer for
off-premises consumption unless the volume of the container is greater than
forty (40) ounces or 1.18 liters.
2. During authorized hours of business, Class P-1 licensees may offer for on-site
consumption samples of beer permitted to be produced and sold pursuant to
this classification. Licensees shall not provide more than three (3) free
samples, each of which shall not exceed two (2) fluid ounces, to any person in a
day. Licensees may sell for on-site consumption samples of the beer permitted
to be produced and sold pursuant to this classification, provided the total
quantity of the sampling package, regardless of the number of containers in
which the beer is being served, does not exceed sixteen (16) fluid ounces.
3. Class P-1 licensees must have at least one (1) BASSET-certified site manager
on-premises whenever beer is available for on-site consumption. Class P-1
licensees must provide food service whenever beer is available for on-site
consumption.
4. It shall be unlawful for the holder of a Class P-1 license to provide a sample of
or sell any beer before the hours of 10:00 a.m. or after the hour of 10:00 p.m. on
any Monday, Tuesday, Wednesday or Thursday; before the hour or 10:00 a.m.
or after the hour of 11:00 p.m. on any Friday or Saturday; and before the hour of
12:00 p.m. and after the hour of 10:00 p.m. on any Sunday.
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109-O-12
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5. Every Class P-1 licensee must have a valid Class 3 Brewer’s License from the
State of Illinois.
6. Every employee of a Class P-1 licensee who participates in the production and
sale of beer, pursuant to this license class, must be BASSET-certified.
The annual single payment fee for initial issuance or renewal of such license shall be
$1,800.00.
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-5-7 of this Chapter, shall be
$1,890.00.
No more than zero (0) such licenses shall be in force at any one (1) time.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this Ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid application of this
Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
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Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
_________________________, 2012
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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Page 1 of 3
Liquor Control Board
MEETING MINUTES
Liquor Control Board
Wednesday, January 25, 2012
2:00 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750
Members Present: Marion Macbeth, Byron Wilson, Patrick Hughes, Richard Peach and
Elizabeth Tisdahl
Members Absent: None
Staff Present: W. Grant Farrar, Wendy McCambridge and Johanna Nyden.
Others Present: Ted Mavrakis (World of Beer), Carol Mavrakis (World of Beer), Chris
Giotakis (World of Beer, Area Developer), Wendy Cheng (Todoroki Sushi and Grill),
Paul Hletko (Few Spirits), Josh Gilbert (prospective craft brewery owner), Pascal
Berthoumieux (Creperie Saint Germain), Bill Smith (Evanston NOW), Jonathan
Bullington (TribLocal Evanston)
Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor
Call to Order
The Local Liquor Control Commissioner Tisdahl called the meeting to order at 2:00 p.m.
All attendees introduced themselves and roles related to the meeting.
NEW BUSINESS
World of Beer
Evanston Pub, Inc doing business as World of Beer, 1601 Sherman Avenue, Evanston,
IL 60201 owner, Ted Mavrakis was present.
Local Liquor Control Commissioner asked Mr. Mavrakis the reason for this meeting. Mr.
Mavrakis explained that he is interested in opening a franchise location of a beer centric
establishment. Dick Peach, a member of the board, noted there were no food items on
the menu. W. Grant Farrar, Corporation Counsel for the City of Evanston, asked Mr.
Mavrakis if an alternate provision was to be made for the availability of food at the
establishment. Mr. Mavrakis stated that World of Beer would display carry-out menus of
a few local restaurants agreeing to partner with the new venture to provide food to the
patrons, Giordano’s, etc. Chris Giotakis, Area Developer for World of Beer, stated
according to corporate headquarters the restaurants who have partnered with other
World of Beer locations have experienced an increase in carry-out of up to 25-30% as a
result of the relationship. Mr. Peach raised the concern that the liquor ordinance
requires the availability of food if liquor is provided. Mr. Farrar suggested, if approval of
the liquor license is recommended, for the owner, Mr. Mavrakis, to present at the City
Council meeting written documentation or proof of agreements with local businesses
that will provide food for World of Beer patrons to satisfy the
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Page 2 of 3
Liquor Control Board
The Local Liquor Control Commissioner asked the members if there were any additional
concerns over Mr. Mavrakis’ request. No concerns were voiced. The board
recommends issuing a Class B Liquor License to be introduced at the City Council
meeting on February 13 or February 27, 2012.
Todoroki
Todoroki, LLC doing business as Todoroki Sushi and Grill, 524-526 Davis Street, 1st
Floor, Evanston, IL 60201 owner Wendy Cheng.
Local Liquor Control Commissioner asked the reason for this meeting. Ms. Cheng
replied that she recently opened a new hibachi and sushi restaurant. Todoroki is the
only hibachi restaurant within twelve miles of the location. Ms. Cheng explained she is
interested in adding beer and wine to the menu. The beer offering will be primarily
Asian beer and the restaurant has partnered with Vinic Wine for wine offerings.
The Local Liquor Control Commissioner asked the members if there were any concerns
over Ms. Cheng’s request. No concerns were voiced by the board members. The
board recommends issuing a Class D Liquor License to be introduced at the City
Council meeting on either February 13 or February 27, 2012.
Ammendment to Class “P” Liquor License
Paul Hlteko, owner of Few Spirits, attended the meeting to request the City of Evanston
Ordinance to increase the maximum volume of distilled liquors in the Class “P” Liquor
License from 5,000 gallons to 15,000 gallons to match the recent changes to the Illinois
Liquor Control Act of 1934 (235 ILCS 5/5-1).
The Local Liquor Control Commissioner asked the members if there were any concerns
over Mr. Hletko’s request. No concerns were voiced. The board recommends the
amendment to the Class “P” Liquor License to be introduced at the City Council meeting
on February 13, 2012.
Craft Brewery Liquor License Class
Josh Gilbert, prospective owner of an Evanston based Craft Brewery, attended the
meeting to propose a liquor license class to allow for a craft brewery and a tap room
within the City of Evanston. Currently, there is not a liquor class that meets his
business model. This would be the first craft brewery in Evanston. No location for the
prospective business has been selected and no application pending as of this meeting.
The Local Liquor Control Commissioner asked the members if there were any concerns
over Mr. Gilbert’s request. No concerns were voiced. Mr. Farrar asked Mr. Gilbert to
get in contact with the Law Department to discuss in detail his business plan to draft an
ordinance to create a liquor license class to meet his prospective business need. The
board recommends the amendment to the new class to be introduced at a future City
Council meeting. The meeting date is to be determined.
Creperie Saint Germain
Creperie Saint Germain, Inc. doing business as Creparie Saint Germain, 1512
Sherman, Evanston, IL 60201 owner, Pascal Berthoumieux.
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Page 3 of 3
Liquor Control Board
Local Liquor Control Commissioner asked the reason for this meeting. Mr.
Berthoumieux stated he is interested in opening an additional restaurant in Evanston
(he also owns Bistro Bordeaux). The new restaurant would be French featuring crepes
with a selection of beer and wine to be available to the patrons.
The Local Liquor Control Commissioner asked the members if there were any concerns
over Mr. Berthoumieux’s request. No concerns were voiced. The board recommends
issuing a Class D Liquor License to be introduced at the City Council meeting on either
February 13 or February 27, 2012.
ADJOURNMENT
The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth
Tisdahl/Mayor at 2:28 p.m., January 25, 2012.
Respectfully Submitted,
Wendy McCambridge
Administrative Adjudication/Liquor Licensing Manager, Legal Department
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For City Council meeting of October 8, 2012 Item A9
Ordinance 112-O-12: Increasing Class C Liquor License Chicken & Waffles III
For Introduction and Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Subject: Ordinance 112-O-12, Increasing the number of Class C Liquor Licenses
permitting issuance to Chicago’s Home of Chicken and Waffles III
Date: October 8, 2012
Recommended Action:
Staff recommends adoption of Ordinance 112-O-12. Suspension of the Rules is
requested for Introduction and Action at the October 8, 2012 City Council meeting.
Funding Source:
N/A
Summary:
Ordinance 112-O-12 amends Subsection 3-4-6-(C) of the Evanston City Code of 2012
(“City Code”), as amended, to increase the number of Class C liquor licenses from 28 to
29 to permit issuance of a liquor license to Signature Food Solutions, Inc., d/b/a
Chicago’s Home of Chicken and Waffles III, 2424 West Dempster Street. Tonya Van
Dyke submitted a Class C liquor license application on behalf of Signature Food
Solutions, Inc. Proof of City food establishment license, Illinois retail liquor license, and
BASSET certification are pending.
Legislative History:
On September 27, 2012, the Local Liquor Control Review Board met and voted to
recommend an increase in the number of Class C liquor licenses to permit issuance to
Signature Food Solutions, Inc., d/b/a Chicago’s Hom e of Chicken and Waffles III.
Attachments:
Ordinance 112-O-12
Application
Minutes of September 27, 2012 Liquor Control Review Board Meeting
Memorandum
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10/8/2012
112-O-12
AN ORDINANCE
Amending City Code Subsection 3-4-6-(C)
to Increase the Number of Class C Liquor Licenses
from Twenty-Eight to Twenty-Nine
(Permitting Issuance to Signature Food Solutions, Inc., d/b/a
Chicago’s Home of Chicken and Waffles III, 2424 W. Dempster St.)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 3-4-6-(C) of the Evanston City Code of 2012, as
amended, is hereby further amended by increasing the number of Class C liquor
licenses from twenty-eight (28) to twenty-nine (29), to read as follows:
(C) CLASS C licenses, which shall authorize the retail sale in restaurants only of
alcoholic liquor for consumption on the premises where sold. No such license
may be granted to or retained by an establishment in which the facilities for food
preparation and service are not primarily those of a “restaurant”, as defined in
Section 3-5-1 of this Chapter. It shall be unlawful for any person licensed
hereunder to sell "alcoholic liquor" at a "bar", as defined in Section 3-5-1 of this
Chapter, except to persons attending a reception or party not open to the public.
Alcoholic liquor may be sold in restaurants holding class C licenses only during
the period when their patrons are offered a complete meal. The applicants for the
renewal of such licenses may elect to pay the amount required herein
semiannually or annually. Such election shall be made at the time of application.
The annual single-payment fee for initial issuance or renewal of such license
shall be . . . . . . . . . . . . $2,800.00
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable pursuant to the provisions of Section 3-5-7 of this
Chapter, shall be . . . . . . . . . . . . . . $2,940.00
No more than twenty-eight (28) twenty-nine (29) such licenses shall be in force at
any one time.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
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112-O-12
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hereby repealed.
SECTION 3: If any provision of this Ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid application of this
Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
_________________________, 2012
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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To: Honorable Mayor Elizabeth Tisdahl
Local Liquor Control Board
From: Theresa Whittington, Liquor Licensing Manager
Subject: Background Check Summary for Signature Food Solutions, Inc., dba
Chicago’s Home of Chicken and Waffles
Date: September 28, 2012
A background investigation was conducted for liquor license Signature Food Solutions,
Inc., dba Chicago’s Home of Chicken and Waffles.
The names of the shareholder(s) submitted to the Illinois State Police and FBI are as
follows:
Tonya Van Dyke
11022 Martindale Drive
Westchester, IL 60154
Fingerprint results from the Illinois State Police and FBI are still pending.
Rosemary Barnett-Malone
5948 W. Midway Park
Chicago, IL 60644
Fingerprint results from the Illinois State Police and FBI revealed no criminal record.
Gabrielle Aguillar
1915 Foster Street
Chicago, IL 60201
Fingerprint results from the Illinois State Police and FBI are still pending.
Memorandum
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DRAFT
Page 1 of 3
Liquor Control Board
MEETING MINUTES
Liquor Control Board
Thursday, September 27, 2012
11:00 a.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750
Members Present: Elizabeth Tisdahl, Marion Macbeth, Richard Peach
Members Absent: Patrick Hughes, Byron Wilson
Staff Present: W. Grant Farrar and Theresa Whittington
Others Present: John Tasiopoulos, Gary Mendelson, Randy Crumpton, Tonya Van
Dyke, Darnell Johnson, Rosemary Barnett-Malone, Mitch Dulin, Justin Cozart
Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor
Call to Order
The Local Liquor Control Commissioner Tisdahl called the meeting to order at 11:00
a.m. All attendees introduced themselves and specified his/her role related to the
meeting.
NEW BUSINESS
27 Live LLC
27 Live, LLC dba 27 Live, 1012-1014 Church Street, Evanston, IL 60201 Owner John
Tasiopoulos, and Manager Gary Mendelson were present.
Mr. Tasiopoulos explained his business plan to open a restaurant with bar that will offer
live music on the weekends. The restaurant will offer an eclectic menu. He feels the
business will bring jobs and excitement to the downtown area west of the tracks.
Mayor Tisdhal expressed concern to Mr. Tasiopoulos regarding his liquor license at his
existing restaurant, Old Neighborhood Grill. Grant Farrar provided further detail and
expressed concern over the fact that Old Neighborhood Grill has been licensed since
November 2011 but has not paid any liquor taxes. Mr. Farrar explained that Old
Neighborhood Grill is a well respected establishment and that a few days will be needed
to work out the liquor tax issue. Mr. Tasiopoulos agreed to work with Theresa
Whittington on outstanding liquor taxes. 27 Live license approval will be placed on the
City Council Agenda for October 22, 2012 in order to allow time to resolve the liquor tax
issue. Recommendation and approval of the 27-Live license will be partly contingent on
satisfaction of liquor tax payment by the Old Neighborhood Grill
Mr. Peach said it was nice to see more activity on the west side of Church Street. Mr.
Stasinopoulos has plans to meet with other area business owners to come up with a
campaign to promote the west side of town.
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Page 2 of 3
Liquor Control Board
The Local Liquor Control Commissioner asked the members if there were any concerns
over Mr. Tasiopoulos’ request. No concerns were voiced. The board recommends
issuing a Class B Liquor License to be introduced at the City Council meeting on
October 22, 2012, contingent on Mr. Tasiopoulos working with the City to get liquor
taxes paid on Old Neighborhood Grill.
Chicago’s Home of Chicken and Waffles, III
Signature Food Solutions, Inc. dba Chicago’s Home of Chicken and Waffles, III, 2424
W. Dempster Ave., Evanston, IL 60202 Attorney Randy Crumpton, Owner Tonya Van
Dyke, Owner Rosemary Barnett-Malone and Operations Manager Darnell Johnson
were present.
Ms Van Dyke explained that the restaurant would be 5,000 square feet and provide
breakfast, lunch and dinner. Live jazz and other music will be offered on the weekends.
She envisions the restaurant as a place one can relax and unwind. She anticipates the
restaurant to provide jobs. Ms. Van Dyke expressed excitement at participating in the
Evanston Community.
Mr. Peach asked about the floor plan and where the live band would be located. Ms.
Van Dyke explained that here is a platform near the bar and the band would be located
there.
Mr. Farrar expressed that the application is in order with the exception of BASSETT
certification. Mr. Crump and Ms. Van Dyke said the certifications will be completed
soon. Mayor Tisdahl expressed her desire that all servers and managers complete
BASSETT certification.
The Local Liquor Control Commissioner asked the members if there were any concerns
over Ms. Van Dyke’s request. No concerns were voiced. The board recommends
issuing a Class O Liquor License to be introduced at the City Council meeting on
October 8, 2012, contingent on completion of BASSETT certification.
Central Street Café
Chardonnay Wine Bar Corp., dba Central Street Cafe, 2800 Central Street, Evanston, IL
60201 Owner Mitch Dulin and prospective Owner Justin Cozart were present.
Mr. Dulin explained that he would like to expand hours of the restaurant and add food
delivery. He is interested in including the delivery of beer and wine with his food
delivery. Customers have expressed interest in purchasing wine and beer with their
food orders. He would like an amendment to his liquor license to allow beer and wine
delivery.
He would BASSETT train his delivery people. Delivery people would take a photo snap
shot of the ID’s of people signing for orders. Mr. Dulin says that Chicago currently
allows this system and cited Ranalli’s as an example. He is open to limiting the amount
of alcohol that can be delivered to one bottle of wine or one six-pack of beer.
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Liquor Control Board
Mayor Tisdahl asked Mr. Dulin to do preliminary research on the Illinois Liquor Laws.
Grant Farrar suggested Mr. Dulin pay close attention to the Dram Shop act. Mr. Dulin
will conduct the research and report back to Grant Farrar.
Mr. Dulin took the opportunity to introduce Justin Cozart as one of the people who will
be purchasing the café in the future.
Ms. Macbeth expressed concern about delivery of beer and wine in the Northwestern
University Area. Mr. Dulin responded that he would probably exclude that area from
delivery. Mr. Peach mentioned the problem of off-campus housing and that excluding
NU campus would not address that issue. Mr. Dulin does not see the NU students or
the campus as a target demographic. Mayor Tisdahl suggested that Mr. Dulin reach out
to the Alderman and discuss the issue with them and whether or not they would want
their ward included in the delivery zone. Mr. Dulin agreed to do any and all due
diligence needed.
Local Liquor Control Commissioner asked the members if there were any other
concerns over Mr. Dulin’s request. No further concerns were voiced. Mr. Dulin will
check with the local Alderman, identify a delivery area, and research the Illinois Liquor
Laws. Discussions will continue once more information is presented by Mr. Dulin.
ADJOURNMENT
The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth
Tisdahl/Mayor at 11:22 p.m., September 27, 2012.
Respectfully Submitted,
Theresa Whittington
Administrative Adjudication/Liquor Licensing Manager, Legal Department
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For City Council meeting of October 8, 2012 Item A10
Ordinance 99-O-12: Bicycle Use in Alleys
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Subject: Ordinance 99-O-12, Relating to Bicycle Use in Alleys
Date: September 7, 2012
Recommended Action:
Staff submits for consideration Ordinance 99-O-12. This ordinance was introduced at
the September 24, 2012 City Council meeting.
Funding Source:
N/A
Summary:
Ordinance 99-O-12 amends portions of Title 10 Chapter 9, and Section 10-1-3 of the
Evanston City Code of 2012 (“City Code”), as amended, relating to bicycles and the use
of bicycles within the City. This ordinance represents a legislative approach to reaffirm
that the City Code conforms to well-established precepts of Illinois law, as expressed in
Illinois Supreme Court decisions. The proposed amended definition of “bicycle” in
Sections 10-9-1 and 10-1-3, parallels the definition found in the Illinois Vehicle Code,
625 ILCS 5/1-100 et seq., and provides a more understandable and consistent set of
guidelines. The amendments to Sections 10-9-4 and 10-9-7 do not prohibit bicycle use
in alleys, rather, the amendments clarify that bicycle operation is not an intended use
which would obligate the City to upgrade and maintain like streets the approximately 70
miles of alleys within Evanston.
Legislative History:
N/A
Attachments:
Ordinance 99-O-12
Memorandum
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9/6/2012
99-O-12
AN ORDINANCE
Amending Title 10, Chapter 9 of the City Code,
Relating to Bicycle Use in Alleys in the City of Evanston
WHEREAS, Article VII, § 6 of the Illinois Constitution sets forth the
powers of home rule units of government, and the City of Evanston is a home rule unit
of government. Namely, a home rule unit may:
… exercise any power and perform any function pertaining to its
government and affairs including, but not limited to, the power to regulate
for the protection of the public health, safety, morals, and welfare; to
license; to tax; and to incur debt.
; and
WHEREAS, the powers of a home rule unit such as the City are to be
construed liberally pursuant to Article VII, § 6(m) of the Illinois Constitution, and the
City’s powers as a home rule authority are: “…to be given the broadest powers possible”
Scadron v. City of Des Plaines, 153 Ill.2d 164 (1992). A city’s power to regulate and
license for the protection of public health and safety is drawn directly from the
Constitution, and any such power may only be expressly limited by the General
Assembly. Article VII, § 6(i) of the Illinois Constitution; 131 Ill.2d at 230; and
WHEREAS, the expansive grant of the home rule mandate in Article VII of
the Illinois Constitution is: “broad and imprecise in order to allow for great flexibility…”
City of Evanston v. Create, Inc., 85 Ill.2d 101 (1981)(Evanston’s broadly construed
home rule powers confirmed that Evanston’s residential landlord tenant ordinance was
constitutional). Indeed, the Supreme Court opined:
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The city of Evanston is a densely populated and highly urbanized
community… In accordance with the goals attempted to be achieved by
the creation of home rule, the local governing body can create an
ordinance specifically suited for the unique needs of its residents and is
keenly and uniquely aware of the needs of the community it serves.
Id. at 113; and
WHEREAS, statutes are presumed constitutional and the burden of
rebutting that presumption is on the party challenging the validity of the statute to clearly
demonstrate a constitutional violation. Napleton v. Village of Hinsdale, 229 Ill.2d 296,
306 (2008); and
WHEREAS, a court has a duty to uphold the constitutionality of a
statute/ordinance when reasonably possible, and if a statute’s/ordinance’s construction
is doubtful, the court will resolve the doubt in favor the statute’s/ordinance’s validity. Id.
citing to People ex rel. Sherman v. Cryns, 203 Ill.2d 264, 291 (2003); and
WHEREAS, the Illinois Supreme Court has long established that the
unconditional repeal of a statute without a savings clause stops all pending actions
where the repeal finds them. Atkins v. Deere and Company, 177 Ill.2d 222 (1997); and
WHEREAS, the City has the authority to adopt ordinances and to
promulgate rules and regulations that pertain to its government and affairs and that
protect the public health, safety, and welfare of its citizens; and
WHEREAS, pursuant to 65 ILCS 5/11-80-2 and -8, the City may regulate
the use of alleys; and
WHEREAS, pursuant to the Local Government and Governmental
Employees Tort Immunity Act, 745 ILCS 10/3-102(a), the City is immune for liability for
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injuries sustained by any bicyclist that is not an intended and permitted user of certain
City property, see also Khalil v. City of Chicago, 283 Ill.App.3d 161 (1st Dist. 1996); and
WHEREAS, pursuant to Boub v. Township of Wayne, 183 Ill.2d 520, 529
(1998), the legislative intent and judgment of the City of Evanston, as expressed in this
Ordinance amending Title 10 of the City Code, is to state that bicyclists are not intended
users of an alley, such expression which is controlling; and
WHEREAS, due to the 41.5 miles of paved alleys and 28.25 miles of
unpaved alleys in the City of Evanston, it would be fiscally impracticable to upgrade and
maintain all alleys to meet the special requirements of bicyclists operating bicycles in
alleys; and
WHEREAS, it is necessary to clarify the City Code concerning bicycle use
in City alleys; and
WHEREAS, the Illinois Vehicle Code, 625 ILCS 5/1-100 et seq.,
specifically defines and ascribes different meanings to the words “bicycle,” 625 ILCS
5/1-106, and “vehicle,” 625 ILCS 5/1-217, such that the definition of vehicle excludes
bicycles, and therefore as a matter of Illinois law, for many years individuals operating
bicycles in Evanston have not and are not intended users of alleys; and
WHEREAS, the City of Evanston distinguishes between bicycles and
vehicles in the City Code, and this Ordinance codifies the distinctions between bicycles
and vehicles; and
WHEREAS, the City Council considered and adopted this Ordinance
pursuant to its home rule, regulatory, and police powers, and, following its deliberations,
adopted this Ordinance that is rationally related to legitimate government purposes; and
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WHEREAS, it is well-settled law in Illinois that the legislative judgment of
the City Council must be considered presumptively valid, see Glenview State Bank v.
Village of Deerfield, 213 Ill.App.3d 747.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are found as fact and
incorporated herein by reference.
SECTION 2: That Title 10, Chapter 9 of the City Code is hereby amended
as follows:
10-9-1: - DEFINITIONS:
The following definitions shall apply in the interpretation and enforcement of this
chapter:
ADULT: Anyone seventeen (17) years of age or older.
BICYCLE: Every device, other than a vehicle, propelled by human power upon
which any person may ride, having wheels any two (2) tandem wheels
either of which are is more than sixteen inches (16") in diameter, except
scooters and similar devices.
FAMILY: A unit which conforms to any of the definitions set forth in section 6-18-3
of this code.
JUVENILE: Anyone under the age of sixteen (16) years of age.
ROADWAY: The entire width between the boundary lines of every way publicly
maintained when any part thereof is open to the use of the public for
purposes of vehicular travel.
10-9-2: - REGISTRATION REQUIRED; ISSUANCE:
Persons who reside within the city and operate their bicycles on the public way shall
register their bicycles by making application to the chief of police on a form provided by
the city and shall pay a fee of fifty cents ($0.50), and shall receive a license upon
approval by the licensing authority. The license shall be permanently affixed to the left
side of the vertical section of the frame under the seat. Licenses expire upon transfer of
ownership, except when the transfer occurs within a family.
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No person shall wilfully remove, destroy or alter the manufacturer's serial number or any
number used for registration or any bicycle license on any bicycle frame.
10-9-3: - UNREGISTERED BICYCLES:
The chief of police or his designee shall ticket unregistered bicycles. Upon receipt of
proof of ownership and evidence of payment of the registration fee, a permanent
registration plate shall be affixed to the bicycles and the ticket may be voided. Bicycles
unclaimed by owner may be disposed of pursuant to section 9-7-3 of this code.
10-9-4: - OPERATION:
(A) Every person operating a bicycle upon a roadway shall be granted all the rights
and be subject to all of the duties applicable to the operator of a vehicle by the
laws of this state except as to special regulations in this chapter and those
provisions which by their nature have no application.
(B) Every person operating a bicycle upon the roadway at less than normal speed of
traffic shall ride as close as practicable to the right hand curb or edge of the
roadway except when passing another vehicle proceeding in the same direction,
when preparing for a turn, or when reasonably necessary to avoid conditions that
make it unsafe to continue along the right hand curb or edge.
(C) No bicycle riding on sidewalks is permitted in the central business district
designated as D1, D2 and D3 districts in the proposed Evanston zoning
ordinance or in any other district where signs prohibiting sidewalk riding are
posted. When riding on sidewalks where permitted, such person shall yield the
right of way to any pedestrian, shall give an audible signal before overtaking and
passing such pedestrian, and shall have the bicycle under control at all times.
(D) The operator of a bicycle shall not suddenly stop, slow down or turn without
giving a legal arm signal. A continuous arm signal need not be given if the hand
is needed in the control or continuous operation of the bicycle.
(E) No bicycle shall be operated if its mechanical condition shall impair the safe
operation of the bicycle.
(F) No person shall operate a bicycle at a speed or in a reckless manner such that
the safety of others is endangered.
(G) No bicycle shall be used to carry more persons at one time than the number for
which it is designed and equipped.
(H) No person operating a bicycle shall carry any package, bundle or article which
prevents the use of both hands upon the handlebars or obstructs the operator's
vision.
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(I) No person while operating a bicycle shall cling or attach himself or the bicycle to
any other moving vehicle or object.
(J) No bicycles shall be operated on a public roadway so as to obstruct motor
vehicle traffic.
(K) No person shall ride a bicycle on a public roadway or sidewalk while using any
device which would impede awareness of auditory or visual warning signals.
(L) No person shall ride a bicycle on a public roadway or sidewalk in a reckless
manner, such as riding on one wheel or performing any other stunts.
(M) Any person operating or riding a bicycle in any alley in the City of Evanston
assumes the risk of operating that bicycle in any alley as that person shall not be
considered to be an intended user of an alley. The City shall have no duty to
upgrade and maintain alleys for purposes of bicyclists operating bicycles in
alleys. Persons operating or riding a bicycle as an unintended user in an alley
will not be liable for any fine under this subsection.
10-9-5: - EQUIPMENT:
(A) Brakes: Every bicycle shall be equipped with a brake or brakes in good working
order which will enable the operator to stop the bicycle within twenty five feet
(25') from a speed of ten (10) miles per hour on dry, level, clean pavement.
(B) Lamp; Reflector: No person may operate a bicycle on a public roadway, bicycle
lane, or sidewalk during hours of darkness unless such bicycle is equipped with,
or the operator is wearing, a lamp emitting a white light visible at least five
hundred feet (500') to the front; and such bicycle shall also be equipped with a
red reflector visible from a distance of five hundred feet (500') to the rear.
(C) Siren Or Whistle Prohibited: A bicycle shall not be equipped with, nor shall any
person use upon a bicycle, any siren or whistle.
(D) Helmets: Every person under the age of eighteen (18) years shall wear a
protective helmet that meets the standards promulgated by either the American
National Standards Institute, the American Society for Testing, or the Snell
Memorial Foundation, Inc., whenever that person is upon a public highway,
sidewalk, bicycle path or other public right of way within the corporate limits of
the city and is riding or being carried on any bicycle or any carrier attached to or
pulled by a bicycle.
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10-9-6: - PARKING:
No person shall park any bicycle in such a manner as to constitute a hazard to
pedestrians, traffic or property.
10-9-7: - BICYCLE ROUTES:
The traffic engineer, by and with the consent of the city council, is authorized to
designate certain streets or portions thereof as bicycle routes and/or may prohibit
bicycle traffic. Upon such designation, signs shall be erected giving notice thereof. No
person may ride upon a street, roadway or sidewalk upon which is posted a sign
prohibiting bicycle traffic. Bicyclists operating or riding bicycles in an alley are not
intended users of the alley.
10-9-8: - RENTAL AGENCIES:
A rental agency shall not rent or offer any bicycle for rent unless the rental agency
properly registers the bicycle, attaches a license thereto, and such bicycle is equipped
with the equipment required for safe operation.
10-9-9: - RESPONSIBILITY OF PARENT:
The parent or guardian of any juvenile shall not permit said juvenile to violate any of the
provisions of this chapter. The parent shall cooperate with the police department in
achieving compliancy with bicycle safety rules with said juvenile violator in his care.
10-9-10: - PENALTIES:
Any person who violates any of the provisions of this chapter shall be subject to the
following penalties:
(A) The violator will be given a leaflet on bicycle safety and asked to comply with
bicycle regulations, or
(B) For violators under the age of seventeen (17), a letter of reprimand shall be
addressed to the offender and the parents/guardian of the offender. In addition, a
warning or a ticket may be issued, if appropriate, or
(C) Offenders may be subject to a fine in accordance with motor vehicle laws,
provided that said fines are not less than ten dollars ($10.00) and not more than
one hundred dollars ($100.00) for each violation, or
(D) For violations of subsections 10-9-4(A), (B), (D), (E) and (G) through (L) of this
chapter which the issuing officer determines that a court appearance is not
required, fine is ten dollars ($10.00), with an additional penalty of five dollars
($5.00) if paid after the expiration of ten (10) days from the day the ticket was
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issued. If the officer determines that a court appearance is in order, e.g., because
of the particular circumstances and/or because of the offender's history of bicycle
related violations, the minimum fine shall be twenty five dollars ($25.00) and the
maximum shall be five hundred dollars ($500.00).
(E) For violation of subsection 10-9-4(C) of this chapter, in which the issuing officer
determines that a court appearance is not required, the fine is fifteen dollars
($15.00), with an additional ten dollars ($10.00) if paid after the expiration of ten
(10) days from the day the ticket was issued. If the officer determines that a court
appearance is in order, e.g., because of the particular circumstances and/or
because of the offender's history or bicycle related violations, the minimum fine
shall be thirty five dollars ($35.00) and the maximum shall be five hundred dollars
($500.00).
(F) For violation of subsection 10-9-4(F) of this chapter, in which the issuing officer
determines that a court appearance is not required, the fine is twenty five dollars
($25.00) with an additional ten dollars ($10.00), if paid after the expiration of ten
(10) days from the day the ticket was issued. If the officer determines that a court
appearance is in order, the minimum fine shall be fifty dollars ($50.00) and the
maximum shall be five hundred dollars ($500.00).
10-9-11: - ENFORCEMENT:
The chief of police and/or his designee has the power and responsibility for the
enforcement of bicycle regulations.
SECTION 3: That Title 10, Chapter 1, Section 3 of the City Code is
hereby amended as follows:
10-1-3: - DEFINITIONS:
The following words and phrases when used in this title shall, for the purposes of this
title, have the meanings respectively ascribed to them in this section, except when the
context otherwise requires; in the event that no definition is provided herein for a word
or phrase used in this title, the meaning shall be determined by reference to the Illinois
Motor Vehicle Code, 625 ILCS 5/ et seq., as amended.
ALLEY: A public way within a block, generally giving access to the rear of lots
or buildings and not used for general traffic circulation.
BICYCLE: Every device, other than a vehicle, propelled by human power upon
which any person may ride, having two (2) tandem wheels either of
which is more than sixteen inches (16") in diameter, except scooters
and similar devices.
BUSINESS The territory contiguous to and including a street when within any six
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DISTRICT: hundred feet (600') along such street there are buildings in use for
business or industrial purposes, including, but not limited to, hotels,
banks or office buildings, railroad stations and public buildings which
occupy at least three hundred feet (300') of frontage on one side or
three hundred feet (300') collectively on both sides of the street.
COMMERCIAL
VEHICLE:
Any vehicle operated for the transportation of persons or property in the
furtherance of any commercial or industrial enterprise, for hire or not for
hire, not including, however, a recreational vehicle not being used
commercially.
CONTROLLED
ACCESS
HIGHWAY:
Every highway, street or roadway in respect to which owners or
occupants of abutting lands and other persons have no legal right of
access to or from the same except at such points only and in such
manner as may be determined by the public authority having
jurisdiction over such highway, street or roadway.
CROSSWALK: (A) That part of a roadway at an intersection included within the
connections of the lateral lines of the sidewalks on opposite sides of the
highway measured from the curbs or, in the absence of curbs, from the
edges of the traversable roadway.
(B) Any portion of a roadway at an intersection or elsewhere distinctly
indicated for pedestrian crossing by lines or other markings on the
surface placed in accordance with the provisions in the manual adopted
by the Illinois Department of Transportation, as authorized in ILCS
5/11-301 of the vehicle code.
DEALER: Every person engaged in the business of buying, selling or exchanging
vehicles and who has an established place of business for such
purpose in this state.
DRIVER OR
OPERATOR:
Every person who drives or is in actual physical control of a vehicle.
HIGHWAY: The entire width between the boundary lines of every way publicly
maintained when any part thereof is open to the use of the public for
purposes of vehicular travel.
INTERSECTION: (A) The area embraced within the prolongation or connection of the
lateral curb lines, or, if none, then the lateral boundary lines of the
roadways of two (2) highways which join one another at, or
approximately at, right angles or the area within which vehicles
traveling upon different roadways joining at any other angle may come
in conflict.
(B) Where a highway includes two (2) roadways forty feet (40') or more
apart, then every crossing of each roadway of such divided highway by
an intersecting highway shall be regarded as a separate intersection.
(C) The junction of an alley with a street or highway does not constitute
an intersection.
LANED
ROADWAY:
A roadway which is divided into two (2) or more clearly marked lanes
for vehicular traffic.
LOADING ZONE: The space adjacent to a curb reserved for the exclusive use of vehicles
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during the loading or unloading of passengers or material.
MERGING
TRAFFIC:
A maneuver executed by the drivers of vehicles on converging
roadways to permit entry into the junction thereof, wherein the driver of
each vehicle involved is required to adjust his vehicular speed and
lateral position so as to avoid a collision with any other vehicle.
MOTOR
ASSISTED:
A device capable of being propelled by human and motorized power.
MOTOR
ASSISTED
BICYCLE:
A device capable of being propelled by both human and motorized
power upon which any person may ride, having two (2) tandem wheels.
MOTOR
ASSISTED
PEDICYCLE:
A pedal driven device capable of being propelled by human and
motorized power upon which any person may ride, having two (2)
tandem wheels.
MOTOR
VEHICLE:
Every vehicle which is self-propelled, but not operated upon rails.
MOTORCYCLE: Every motor vehicle having a seat or saddle for the use of the rider and
designed to travel on not more than three (3) wheels in contact with the
ground, but excluding a tractor.
MOTORIZED
ROLLER-
SKATES:
Devices worn on the feet with a combination of wheels which are
motorized. This definition includes devices commonly known as in-line
skates.
MOTORIZED
SCOOTER:
Any electric or gas driven wheeled scooter, motor driven cycle, or other
similar motor driven vehicle for which the state of Illinois does not issue
a title document, and does not issue license plates or registration
documents.
MOTORIZED
SKATE-BOARDS:
Devices with two (2) or more tandem axles and a combination of
wheels connected by a platform designed for standing which are
motorized.
NATIONAL
HOLIDAY:
January 1, the third Monday in January (Martin Luther King Day),the
last Monday in May (Memorial Day), July 4, the first Monday in
September (Labor Day), the fourth Thursday in November
(Thanksgiving Day) and December 25. When a holiday falls on a
Saturday it shall be observed on the previous Friday. When a holiday
falls on a Sunday it shall be observed on the following Monday.
NEGLIGENT: Without due care and caution, or without due regard to the width,
grade, curves, corners, traffic and other attendant conditions of streets,
highways, roads or other ways used for vehicular traffic within the city
limits.
OWNER: A person who holds the legal title of a vehicle or in the event a vehicle
is the subject of an agreement for the conditional sale or lease thereof
with the right of purchase upon performance of the condition stated in
the agreement and with an immediate right of possession vested in the
conditional vendee or lessee, or in the event a mortgagor of a vehicle is
entitled to possession, then such conditional vendee or lessee or
mortgagor shall be deemed the owner for the purposes of this title.
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PARK OR
PARKING:
The standing of a vehicle, whether occupied or not, otherwise than
when temporarily and actually engaged in loading or unloading
merchandise or passengers.
PASSENGER
VEHICLE:
A motor vehicle, not a truck or recreational vehicle, designed for the
carrying of not more than ten (10) persons.
PEDESTRIAN: Any person afoot.
PERSON: Every natural person, firm, copartnership, association or corporation.
POLICE
OFFICER:
Every officer authorized to direct or regulate traffic or to make arrests
for violations of traffic regulations.
PRINCIPAL
PLACE OF
BUSINESS:
The place where any person transacts his principal business, or where
he makes up and approves his payroll, maintains a central file of
records and maintains his principal executive offices. In the event that
not all of these functions are performed in one place, then that place
where a majority of such functions are performed or the place where
such person does in fact principally transact and control his business
affairs.
PRIVATE ROAD
OR DRIVEWAY:
Every way or place in private ownership and used for vehicular travel
by the owner and those having express or implied permission from the
owner but not by other persons.
RAILROAD: A carrier of persons or property upon cars, other than streetcars,
operated upon stationary rails.
RAILROAD SIGN
OR SIGNAL:
Any sign, signal or device other than an official traffic control device
erected in accordance with the laws governing same and intended to
give notice of the presence of railroad tracks or the approach of a
railroad train.
RAILROAD
TRAIN:
A steam engine, electric or other motor, with or without cars coupled
thereto, operated upon rails, except streetcars.
RECKLESSNESS: A person is reckless or acts recklessly when he consciously disregards
a substantial and unjustifiable risk that circumstances exist or that a
result will follow and such disregard constitutes a gross deviation from
the standard of care which a reasonable person would exercise in the
situation. Actual damage to person or property is not a prerequisite to a
determination that a person acted "recklessly".
RECREATIONAL
VEHICLE:
Every vehicle originally designed or permanently converted and used
for living quarters or for human habitation and not used as a
commercial vehicle, including any house car, house trailer, camper or
private living coach.
RESIDENCE
DISTRICT:
The territory contiguous to and including a street not comprising a
business district when the property on such street for a distance of
three hundred feet (300') or more is in the main improved with
residences or residences and buildings in use for business.
RIGHT OF WAY: The right of one vehicle or pedestrian to proceed in a lawful manner in
preference to another vehicle or pedestrian approaching under such
circumstances of direction, speed and proximity as to give rise to
danger of collision unless one grants precedence to the other.
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ROAD TRACTOR: Every motor vehicle designed and used for drawing other vehicles and
not so constructed as to carry any load thereon either independently or
any part of the weight of a vehicle or load so drawn.
ROADWAY: That portion of a street improved, designed or ordinarily used for
vehicular travel, exclusive of the berm or shoulder. In the event a street
includes two (2) or more separate roadways, the term "roadway" as
used herein shall refer to any such roadway separately, but not to all
such roadways collectively.
SAFETY ZONE: The area or space officially set apart within a roadway for the exclusive
use of pedestrians and which is protected or is so marked or indicated
by adequate signs as to be plainly visible at all times while set apart as
a safety zone.
SCHOOL BUS: Every motor vehicle owned or operated by or for a public or
governmental agency or by or for a private or religious organization for
the transportation of pupils in connection with any school activity.
SEMITRAILER: Every vehicle without motive power designed for carrying persons or
property and for being drawn by a motor vehicle and so constructed
that some part of its weight and that of its load rests upon or is carried
by another vehicle.
SIDEWALK: That portion of a street between the curb line, or the lateral lines of
roadway, and the adjacent property line intended for the use of
pedestrians.
STAND OR
STANDING:
Halting of a vehicle, whether occupied or not, otherwise than when
temporarily and actually engaged in receiving or discharging
passengers.
STOP: When required, means complete cessation from movement.
STREET: The entire width between boundary lines of every way publicly
maintained when any part thereof is open to the use of the public for
purposes of vehicular travel.
TAXICAB: Any public passenger vehicle transporting passengers for hire on a trip
basis to or from a destination as directed by the passenger. The vehicle
must be equipped with a taximeter.
THROUGH
STREET OR
HIGHWAY:
Every highway or portion thereof on which vehicular traffic is given
preferential right of way, and at the entrances to which vehicular traffic
from intersecting highways is required by law to yield the right of way to
vehicles on such through highway in obedience to either a stop sign or
a yield sign, when such signs are erected as provided in this title.
TRAFFIC: Pedestrians, ridden or herded animals, vehicles and other
conveyances, either singly or together, while using any street for
purposes of travel.
TRAFFIC
CONTROL
DEVICE:
Any sign or marking erected, installed, painted or affixed to or adjacent
to a roadway or entries to roadways giving notice to vehicle operators
of the existence of restrictions on the use, movement, parking or
standing of any motor vehicle, pursuant to the provisions of this title or
the Illinois vehicle code [247].
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TRAFFIC
CONTROL
SIGNAL:
Any device whether manually, electrically or mechanically operated, by
which traffic is alternately directed to stop and to proceed.
TRAILER: Every vehicle without motive power in operation, other than a pole
trailer, designed for carrying persons or property and for being drawn
by a motor vehicle and so constructed that no part of its weight rests
upon the towing vehicle.
TRUCK: Every motor vehicle designed, used or maintained primarily for the
transportation of property.
TRUCK
TRACTOR:
Every motor vehicle designed and used primarily for drawing other
vehicles and not so constructed as to carry a load other than a part of
the weight of the vehicle and load so drawn.
VEHICLE: Every device in, upon or by which any person or property is or may be
transported or drawn upon a street, except devices moved by human
power or used exclusively upon stationary rails or tracks.
YIELD RIGHT OF
WAY:
When required by an official sign, means the act of granting the
privilege of the immediate use of the intersecting roadway to traffic
within the intersection and to vehicles approaching from the right or left,
but when the roadway is clear, may proceed into the intersection.
SECTION 4: That if any provision of this ordinance or application thereof
to any person or circumstance is ruled unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this ordinance that can be
given effect without the invalid application or provision, and each invalid provision or
invalid application of this ordinance is severable. The terms and provisions of this
Chapter shall be liberally construed so as to effectuate the purposes set forth in this
Ordinance. Each and every recital and legislative finding regarding this Chapter is to be
construed and interpreted severally.
SECTION 5: That all ordinances or parts of ordinances in conflict
herewith are hereby unconditionally repealed in their entirety. It is the intent of the
City of Evanston City Council that this repeal of all prior ordinances shall operate as a
bar to any action accruing on or after the effective date of this Ordinance. No action
accruing after the effective date of this Ordinance may be maintained.
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SECTION 6: That this Ordinance 99-O-12 shall be in full force and
effective as of June 1, 2010, nunc pro tunc.
SECTION 7: That in accordance with the Tort Immunity Act, 745 ILCS
10/3-102(b), the City shall not be deemed to have constructive notice of a condition in
an alley as it pertains to unintended bicyclists in alleys, because the City does not
maintain an inspection system to discover a condition which may affect unintended
bicyclists in alleys.
SECTION 8: That the findings and recitals contained herein are declared
to be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of October 8, 2012 Item A11
Ordinance 100-O-12: Decreasing Class C Liquor Licenses due to Hota Closure
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Subject: Ordinance 100-O-12, Decreasing the number of Class C Liquor Licenses
due to closure of Hota Restaurant
Date: September 7, 2012
Recommended Action:
Staff recommends adoption of Ordinance 100-O-12. This ordinance was introduced at
the September 24, 2012 City Council meeting.
Funding Source:
N/A
Summary:
Ordinance 100-O-12 amends Subsection 3-5-6-(C) of the Evanston City Code of 1979
(“City Code”), as amended, to decrease the number of Class C liquor licenses from 29
to 28 due to the closure of Hota Restaurant, 2545 Prairie Avenue. This ordinance
amends the City Code to reflect withdrawal of the Class C liquor license previously
issued to the restaurant.
Legislative History:
Ordinance 83-O-11, adopted October 24, 2011, authorized a Class C Liquor License to
Jacky’s On Prairie, later re-named Hota.
Attachments:
Ordinance 100-O-12
Memorandum
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9/6/2012
100-O-12
AN ORDINANCE
Amending City Code Subsection 3-5-6-(C)
to Decrease the Number of Class C Liquor Licenses
from Twenty-Nine to Twenty-Eight
(Closure of Hota, 2545 Prairie Ave.)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 3-5-6-(C) of the Evanston City Code of 1979, as
amended, is hereby further amended by decreasing the number of Class C liquor
licenses from twenty-nine (29) to twenty-eight (28), to read as follows:
(C) CLASS C licenses, which shall authorize the retail sale in restaurants only of
alcoholic liquor for consumption on the premises where sold. No such license
may be granted to or retained by an establishment in which the facilities for food
preparation and service are not primarily those of a “restaurant”, as defined in
Section 3-5-1 of this Chapter. It shall be unlawful for any person licensed
hereunder to sell "alcoholic liquor" at a "bar", as defined in Section 3-5-1 of this
Chapter, except to persons attending a reception or party not open to the public.
Alcoholic liquor may be sold in restaurants holding class C licenses only during
the period when their patrons are offered a complete meal. The applicants for the
renewal of such licenses may elect to pay the amount required herein
semiannually or annually. Such election shall be made at the time of application.
The annual single-payment fee for initial issuance or renewal of such license
shall be . . . . . . . . . . . . $2,800.00
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable pursuant to the provisions of Section 3-5-7 of this
Chapter, shall be . . . . . . . . . . . . . . $2,940.00
No more than twenty-nine (29) twenty-eight (28) such licenses shall be in force at
any one time.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
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SECTION 3: If any provision of this Ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid application of this
Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
_________________________, 2012
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of October 8, 2012 Item A12
Ordinance 101-O-12: Class N Liquor License for Whole Foods
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Subject: Ordinance 101-O-12, Increasing the number of Class N Liquor Licenses
for issuance to Whole Foods, 1111 Chicago Ave.
Date: September 7, 2012
Recommended Action:
Staff recommends adoption of Ordinance 101-O-12. This ordinance was introduced at
the September 24, 2012 City Council meeting.
Funding Source:
N/A
Summary:
Ordinance 101-O-12 amends Subsection 3-5-6-(N) of the Evanston City Code of 1979
(“City Code”), as amended, to increase the number of Class N liquor licenses from six to
seven to permit issuance to Whole Foods Market, 1111 Chicago Avenue. Whole
Foods Market currently holds a Class O liquor license for the sale of beer and wine.
Whole Foods has submitted an application to upgrade to a Class N license. Adoption of
this ordinance will permit issuance of a Class N license for the sale of beer, wine, and
alcoholic liquor. Ordinance 101-O-12 is accompanied by Ordinance 102-O-12 which, if
adopted, will withdraw the Class O liquor license currently held by Whole Foods Market.
Legislative History:
On August 23, 2012, the Liquor Control Review Board met and voted to recommend an
increase in the number of Class N liquor licenses to permit issuance to Whole Foods
Market, 1111 Chicago Ave.
Attachments:
Ordinance 101-O-12
Application
Minutes of August 23, 2012 Liquor Control Review Board meeting
Memorandum
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9/6/2012
101-O-12
AN ORDINANCE
Amending City Code Subsection 3-5-6-(N) to Increase the Number of
Class N Liquor Licenses from Six to Seven
(Whole Foods Market Group, Inc., d/b/a
Whole Foods Market, 1111 Chicago Ave)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 3-5-6-(N) of the Evanston City Code of 1979, as
amended (“City Code”), is hereby further amended by increasing the number of Class N
liquor licenses from six (6) to seven (7), to read as follows:
(N) Class N licenses, which shall authorize the retail sale of alcoholic liquor in
grocery stores, combination stores as defined in Section 3-5-1 of this Chapter,
and wholesale clubs requiring membership in original packages to persons of at
least twenty-one (21) years of age for consumption off the premises. The
applicant for such license shall pay an initial fee of thirty-five thousand
($35,000.00) and thereafter an annual fee of eleven thousand five hundred
dollars ($11,500.00).
1. It shall be unlawful for a Class N licensee to sell a single container of
beer unless the volume of the container is greater than forty (40) ounces
or 1.18 liters. It shall be unlawful for a licensee to bundle, tape, package,
or otherwise manipulate single containers of beer for sale as a set. Any
such manipulation of packaging shall be a violation of this subsection.
Nothing in this subsection shall be construed as prohibiting the sale of
packages containing six single containers of beer, including such
packages consisting of various single containers of beer chosen by the
consumer.
2. It shall be unlawful for a Class N licensee to sell a single container of
wine unless the container is greater than sixteen (16) fluid ounces or
0.473 liters.
3. It shall be unlawful for a Class N licensee to sell a single container of
alcoholic liquor, except beer and wine which are regulated by
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subsections 1 and 2 above, unless the container is greater than sixteen
(16) fluid ounces or 0.473 liters.
4. The sale of alcoholic liquor at retail pursuant to the Class N license may
begin after 8:00 a.m., Monday through Sunday. Alcoholic liquor shall not
be sold after the hour of 12:00 midnight on any day.
5. No such license may be granted to an establishment that is located
within five hundred (500) feet of a licensee holding a class N liquor
license.
6. A Class N licensee shall provide a minimum of twelve thousand (12,000)
square feet of production, preparation, and display area in which
products are prepared and are for sale.
The total number of Class N licenses in effect at any one (1) time shall not
exceed six (6) seven (7).
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this Ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid application of this
Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
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Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
_________________________, 2012
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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Final
Page 1 of 3
Liquor Control Board
MEETING MINUTES
Liquor Control Board
Thursday, August 23, 2012
11:00 a.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750
Members Present: Byron Wilson and Elizabeth Tisdahl
Members Absent: Patrick Hughes, Marion Macbeth, Richard Peach
Staff Present: W. Grant Farrar and Theresa Whittington
Others Present: David Skrodzki, Michael Smylie, Edward J. Kus, Adam Mutolo, Irene
Bahr, Niki Mohrlant
Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor
Call to Order
The Local Liquor Control Commissioner Tisdahl called the meeting to order at 11:00
a.m. All attendees introduced themselves and specified his/her role related to the
meeting.
NEW BUSINESS
Smylie Brothers Restaurant and Brewery
Smylie Brothers Brewing Co.,, LLC dba Smylie Brothers Restaurant and Brewery, 1615
Oak Avenue, Evanston, IL 60201 owner Michael Smylie was present.
Mr. Smylie explained his business plan to open a 200 seat restaurant featuring craft
beer. The restaurant will offer American regional dishes such as barbeque and pizza.
The restaurant and brewery will occupy the entire 8,400 square feet of the former Illinois
Unemployment Office that has sat vacant for the past two years.
Mr. Smylie was born in Evanston and has lived on the north side all of his life. He was a
commodities trader for ten years. Five years ago, he sold his business and attended
school to become a chef and restaurant manager. He has spent the past five years
working at various restaurants throughout the city and north side. He feels these efforts
have put him in am advantageous position to make this project a success. He describes
this venture as his project of passion.
He anticipates that at least 60% of revenue will come from the sale of food in the
restaurant. He describes the core demographic for the restaurant and brewery as
educated professionals above the age of 25.
The Local Liquor Control Commissioner asked the members if there were any concerns
over Mr. Smylie’s request. No concerns were voiced. The board recommends issuing
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Page 2 of 3
Liquor Control Board
a Class T Liquor License to be introduced at the City Council meeting on September 24,
2012.
Trader Joe’s
Trader Joe’s East, Inc. dba Trader Joe’s, 1211 Chicago Ave., Evanston, IL 60202
Attorney Edward Kus of Shefsky & Froelich and Trader Joe’s Regional Vice President,
Adam Mutolo were present.
Mr. Kus explained that the store would be located at 1211 Chicago Avenue and will be
approximately 13,000 square feet. 2,000 sq. ft. will be dedicated to the sale of beer and
wine. Mr. Mutolo explained that Trader Joe’s has been trying to find an opportunity in
Evanston for a long time and is excited that a location has been decided on.
The Local Liquor Control Commissioner asked if the store layout has been presented to
the Chief of Police for review. Mr. Mutolo was not sure if the Police Chief has reviewed
the layout. He explained that Trader Joe’s has its beer and wine displayed at the end of
the store experience near the checkout counters and management office area. Grant
Farrar will forward copy of layout to the Evanston police department.
The Local Liquor Control Commissioner asked the members if there were any concerns
over Mr. Kus’ and Mr. Mutolo’s request. No concerns were voiced. The board
recommends issuing a Class O Liquor License to be introduced at the City Council
meeting on September 24, 2012.
Whole Foods Market
WFM-WO Inc., dba Whole Foods Market, 1111 Chicago Ave., Evanston, IL 60202 Irene
Bahr, outside Liquor Counsel and Nicki Mohrlant Store Manager were present.
Ms. Bahr explained that Whole Foods currently holds a class O license. Whole foods
Market is interested in selling organic and specialty sprits and would like to upgrade its
existing class O license to a class N. Ms. Mohrlant explained that the spirits will be
located in a 3 by 6 foot area located between registers five and six, behind the point of
purchase.
The Local Liquor Control Commissioner shared a concern on behalf of Alderman
Melissa Wynne. Alderman Wynne is concerned about increased truck traffic in the area.
Ms. Mohrlant responded that she did not foresee increased truck traffic as posing an
issue in the area. Deliveries are only received in the back of the store between the
hours of 7 a.m. to 1 p.m. any vendor delivering spirits would have to adhere to that
same policy. Ms. Mohrlant anticipates delivery of spirits from one to two vendors. The
Local Liquor Control Commissioner suggested that Whole Foods Market contact the
Alderman and discuss the truck delivery issue prior to the matter going to City council.
Grant Farrar asked for clarification on which locations are seeking an upgrade. Ms. Bahr
explained that Whole Foods Market is only seeking a an upgrade to Class N for its
location at 111 Chicago Avenue.
Local Liquor Control Commissioner asked the members if there were any other
concerns over Ms. Bahr’s and Ms. Mohrlant’s request. No concerns were voiced. The
board recommends issuing a Class N Liquor License to be introduced at the City
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Liquor Control Board
Council meeting on September 24, 2012, contingent on Whole Foods Market discussing
the truck traffic issue with Alderman Wynne.
Karaoke Establishment
A Karaoke establishment reached out to former Liquor Licensing Manager, Wendy
McCambridge. Prior to this meeting, the establishment was contacted and it withdrew its interest
in seeking a liquor license at this time.
ADJOURNMENT
The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth
Tisdahl/Mayor at 11:27 p.m., August 23, 2012.
Respectfully Submitted,
Theresa Whittington
Administrative Adjudication/Liquor Licensing Manager, Legal Department
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For City Council meeting of October 8, 2012 Item A13
Ordinance 102-O-12: Decreasing Class O Liquor Licenses Whole Foods
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Subject: Ordinance 102-O-12, Decreasing the number of Class O Liquor Licenses
for Class N issuance to Whole Foods, 1111 Chicago Ave.
Date: September 7, 2012
Recommended Action:
Staff recommends adoption of Ordinance 102-O-12. This ordinance was introduced at
the September 24, 2012 City Council meeting.
Funding Source:
N/A
Summary:
Ordinance 102-O-12 amends Subsection 3-5-6-(O) of the Evanston City Code of 1979
(“City Code”), as amended, to decrease the number of Class O liquor licenses from
three to two. This ordinance accompanies Ordinance 101-O-12. If adopted, Ordinance
101-O-12 permits issuance of a Class N liquor license to Whole Foods Market, 1111
Chicago Avenue, thus making obsolete the Class O license now held by Whole Foods.
Adopting this ordinance will withdraw the Class O liquor license issued to Whole Foods,
1111 Chicago Avenue.
Legislative History:
On August 23, 2012, the Liquor Control Review Board met and voted to recommend an
increase in the number of Class N liquor licenses to permit issuance to Whole Food s
Market, 1111 Chicago Ave.
Attachments:
Ordinance 102-O-12
See Agenda item A12 for Minutes of August 23, 2012 Liquor Control Review Board
meeting
Memorandum
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9/6/2012
102-O-12
AN ORDINANCE
Amending City Code Subsection 3-5-6-(O) to Decrease the Number of
Class O Liquor Licenses from Three to Two
(Whole Foods Market Group, Inc., d/b/a
Whole Foods Market, 1111 Chicago Ave)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 3-5-6-(O) of the Evanston City Code of 1979, as
amended (“City Code”), is hereby further amended by decreasing the number of
Class O liquor licenses from three (3) to two (2), to read as follows:
(O) CLASS O licenses, which shall authorize the retail sale of beer and wine in
grocery stores and combination stores as defined in Section 3-5-1 of this
Chapter, and in original packages to persons of at least twenty-one (21) years of
age for consumption off the premises. The applicant for such license shall pay an
initial fee of twenty thousand dollars ($20,000.00) and thereafter an annual fee of
four thousand one hundred dollars ($4,100.00).
1. It shall be unlawful for a Class O licensee to sell a single container of beer
unless the volume of the container is greater than forty (40) ounces or
1.18 liters. It shall be unlawful for a licensee to bundle, tape, package, or
otherwise manipulate single containers of beer for sale as a set. Any such
manipulation of packaging shall be a violation of this subsection. Nothing
in this subsection shall be construed as prohibiting the sale of packages
containing six single containers of beer, including such packages
consisting of various single containers of beer chosen by the consumer.
2. It shall be unlawful for a Class O licensee to sell a single container of
wine unless the container is greater than sixteen (16) fluid ounces or
0.473 liters.
3. The sale of alcoholic liquor at retail pursuant to the Class O license may
begin after 8:00 a.m., Monday through Sunday. Alcoholic liquor shall not
be sold after the hour of 12:00 midnight on any day.
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102-O-12
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4. A Class O licensee shall provide a minimum of twelve thousand (12,000)
square feet of production, preparation, and display area in which
products are prepared and are for sale.
The total number of Class O licenses in effect at any one (1) time shall not
exceed three (3) two(2).
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this Ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid application of this
Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
_________________________, 2012
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of October 8, 2012 Item A14
Ordinance 103-O-12: Increasing Class O Liquor Licenses Trader Joe’s
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Subject: Ordinance 103-O-12, Increasing the number of Class O Liquor Licenses
for issuance to Trader Joe’s
Date: September 7, 2012
Recommended Action:
Staff recommends adoption of Ordinance 103-O-12. This ordinance was introduced at
the September 24, 2012 City Council meeting.
Funding Source:
N/A
Summary:
Ordinance 103-O-12 amends Subsection 3-5-6-(O) of the Evanston City Code of 1979
(“City Code”), as amended, to increase the number of Class O liquor licenses from two
to three, permitting issuance to Trader Joe’s East, Inc., d/b/a, Trader Joe’s, 1211
Chicago Avenue. Trader Joe’s submitted its Class O application, and shareholder
background check results are pending.
Legislative History:
On August 23, 2012, the Liquor Control Review Board met and voted to recommend an
increase in the number of Class O liquor licenses to permit issuance to Trader Joe’s,
1211 Chicago Ave.
Attachments:
Ordinance 103-O-12
Application
See Agenda item A12 for Minutes of August 23, 2012 Liquor Control Review Board
meeting
Memorandum
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9/6/2012
103-O-12
AN ORDINANCE
Amending City Code Subsection 3-5-6-(O) to Increase the Number of
Class O Liquor Licenses from Two to Three
(Trader Joe’s East, Inc., d/b/a
Trader Joe’s, 1211 Chicago Ave)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 3-5-6-(O) of the Evanston City Code of 1979, as
amended (“City Code”), is hereby further amended by decreasing the number of
Class O liquor licenses from two (2) to three (3), to read as follows:
(O) CLASS O licenses, which shall authorize the retail sale of beer and wine in
grocery stores and combination stores as defined in Section 3-5-1 of this
Chapter, and in original packages to persons of at least twenty-one (21) years of
age for consumption off the premises. The applicant for such license shall pay an
initial fee of twenty thousand dollars ($20,000.00) and thereafter an annual fee of
four thousand one hundred dollars ($4,100.00).
1. It shall be unlawful for a Class O licensee to sell a single container of beer
unless the volume of the container is greater than forty (40) ounces or
1.18 liters. It shall be unlawful for a licensee to bundle, tape, package, or
otherwise manipulate single containers of beer for sale as a set. Any such
manipulation of packaging shall be a violation of this subsection. Nothing
in this subsection shall be construed as prohibiting the sale of packages
containing six single containers of beer, including such packages
consisting of various single containers of beer chosen by the consumer.
2. It shall be unlawful for a Class O licensee to sell a single container of
wine unless the container is greater than sixteen (16) fluid ounces or
0.473 liters.
3. The sale of alcoholic liquor at retail pursuant to the Class O license may
begin after 8:00 a.m., Monday through Sunday. Alcoholic liquor shall not
be sold after the hour of 12:00 midnight on any day.
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4. A Class O licensee shall provide a minimum of twelve thousand (12,000)
square feet of production, preparation, and display area in which
products are prepared and are for sale.
The total number of Class O licenses in effect at any one (1) time shall not
exceed two (2) three (3).
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this Ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid application of this
Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
_________________________, 2012
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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PLANNING & DEVELOPMENT COMMITTEE MEETING
Monday, October 8, 2012
7:15 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
City Council Chambers
AGENDA
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN FISKE, CHAIR
II. APPROVAL OF REGULAR MEETING MINUTES OF September 24, 2012
III. ITEMS FOR CONSIDERATION
(P1) Ordinance 72-O-12 Amending the Zoning Ordinance – Residential Building
Height, Dormer Size and Location, Half Stories, Accessory Structure Height,
and Legal Nonconformities in the R1, R2, R3, R4 and R4a Districts
The Plan Commission and City staff recommend adoption of the proposed regulation
changes for residential building height, dormer size and location, half stories,
accessory structure height, and legal nonconformities in the R1-R4a Districts.
For Introduction
(PD1) Short-Term Home Rentals (“Vacation Rentals”)
For Discussion
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
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DRAFT –
NOT APPROVED
Planning & Development Committee Meeting
Minutes of September 24, 2012
City Council Chambers – 7:15 p.m.
Lorraine H. Morton Civic Center
MEMBERS PRESENT: J. Fiske, D. Holmes, A. Rainey, D. Wilson, M. Wynne
STAFF PRESENT: Ald. Burrus, G. Chen, G. Farrar, S. Griffin, Ald. Grover,
D. Marino, J. Murphy, B. Newman, Ald. Tendam
PRESIDING OFFICIAL: Ald. Fiske
I. DECLARATION OF QUORUM
A quorum being present, Chair Fiske called the meeting to order at 7:20 p.m.
II. APPROVAL OF THE SEPTEMBER 10, 2012 MEETING MINUTES
Ald. Wynne asked that the minutes be revised to show that Ald. Holmes seconded
her motion to introduce Ordinance 96-O-12 (Item P5).
Ald. Wynne moved approval of the minutes as amended, seconded by Ald.
Rainey.
The minutes of the September 10, 2012 meeting were approved unanimously
5-0.
III. ITEMS FOR CONSIDERATION
(P1) Ordinance 38-O-11 amending Title 5, Chapter 8 of the City Code to Require the
Licensing of Rental Dwelling Units
Staff recommends adoption of proposed Ordinance 38-O-11 regarding the Licensing of
Rental Dwelling Units amending Title 5, Chapter 8 of the City Code to be effective July
1, 2013. The Planning and Development Committee considered and accepted the
report of the Mayor’s Rental Unit Licensing Committee at the July 23, 2012, Planning
and Development Committee meeting. For Introduction
Mr. Griffin explained that the proposed Ordinance replaces the current rental registration
code. The invoices for 2011 will be sent out in December of 2011 and will not be
predicated on an inspection being made; the Director will issue a Certificate of
Registration upon payment. He explained that the Ordinance, based on inspection for
life-safety issues, reserves the City’s right to revoke the certificate if a life-safety issue is
not resolved or if the Fire Chief deems the property a “nuisance property.” There are 17
citations listed in the Ordinance. Mr. Griffin said Champagne, Urbana has had a rental
registration program for 20 years that has been adopted for single family and duplexes.
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Minutes of 9-24-12
Page 2 of 8
Mr. Griffin explained that a landlord will be given ample time to remedy any life-safety
problems and extra time for compliance for basements and 3rd floor additions. He said
the mayoral-appointed committee that was formed last year met several times with the
primary focus on problem properties and landlords.
Ald. Wilson, who served on the committee, said they spent many hours on the draft
Ordinance with many reservations and concerns to produce a workable product to
accomplish their goal of addressing problem properties.
Ald. Rainey asked who was on the committee to which Mr. Griffin replied that he and
Ken Cox of the City’s Legal Department were the principal staff members and there were
representatives from Northwestern University (NWU), residents, landlords and aldermen
on the committee.
Chair Fiske called the public who wished to speak to the podium:
Betty Ester of 2113 Church said she is glad about the Ordinance but asked how it is tied
to the Landlord/Tenant Ordinance and how it will give tenants power. She said it
appears that it will cause an increase in the number of inspections which require the
tenant and landlord present, and asked that the last CDBG inspection, which is required
every 2-3 years, be used to determine compliance in order to prevent redundant
inspections.
Bernard Hammer, attorney for a property owner, said:
• Regarding Section 5-8-1, Purpose, exempts 2 flats and multiple unit buildings and
that there is no reason to exempt and owner-occupied landlord because the tenants
of owner-occupied properties should be given the same protection from life-safety
issues as others.
• Regarding Section 5-8-3 A, stating that it is unlawful to offer a unit for rent that has
not been received a license, Mr. Hammer said it is applying an overlay just to collect
a fee.
• Regarding Section 7(C), stating that the City reserves the right to inspect before
issuing the license, he said is punishing the landlord before the City finds a violation.
• Regarding Section 5-8-5(B), the notice shall list the violations in the code, Mr.
Hammer said the violations should be spelled out and the remedies should be clearly
described in order to be fair
Junad Rizke, Architect and Evanston resident, asked whether the City Manager is
counting on the revenues from the rental registration fee for the 2013 budget and asked
what the motivation is, besides taking money from people. He said the City illegally
moved a TV station on a second floor, knowingly violating code. He said he believes the
licensing is about collecting revenue and increasing the bureaucracy of the City.
Dan Schermerhorn said he had been encouraged when a committee was appointed, but
all they did was tweak the Ordinance. He said Ald. Holmes met with NWU, Police and
residents to discuss what the they were trying to achieve with the Ordinance and said
there are about a dozen landlords who refuse inspections, and they are who the City
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Minutes of 9-24-12
Page 3 of 8
needs to go after and also that as a landlord he has a good relationship with the
inspectors because his properties are compliant, and the Ordinance punishes the ones
who comply. He said if the City fined the people who made the noise instead of the
landlords, the people would make less noise and it would remedy that problem.
Howard Handler of the North Shore Barrington Association of Realtors said there is no
such thing as a state-issued realtor’s license and that it conflicts with state law. He said
if a license is revoked state law requires the tenant to evacuate within one week or the
landlord will be fined $14,500 and $17,000 for each additional week. He said there are
other cities whose ordinances do not violate state law such as Skokie and Mt. Prospect
and asked that the P&D Committee work out the details with the public and adopt a
state-compliant ordinance that will be effective.
Josh Brown said he is not in favor of the Ordinance and that if the City used the tools it
already has, and enforced the current law, it would be effective in resolving the
problems. He suggested raising the level of the fine for noise. He said the existing
Property Maintenance Code covers the life-safety issues and just needs to be effectively
enforced. He suggested raising the fee for the rental registration instead of adding
inspections, since the City does not have enough staff to handle inspections as it is. He
asked that the Committee review the Ordinance again.
Jane Evans, member of mayoral-appointed committee and resident of 813 Gaffield Place
said the issue is not noise and parties but life-safety issues. She said she represents the
Firemen’s Park Neighbors Association and urged the P&D Committee to introduce the
Ordinance to Council.
Mary Rosinski, Realtor, landlord and resident of 1729 Chancellor, Evanston, asked the
Committee to re-evaluate the Ordinance to apply to every home and condo-owner in
Evanston because the current Ordinance is potentially putting landlords in conflict with
state law. She said the City should deal with the nuisance tenants and not cause
arbitrary fees to landlords.
Jeff Smith, Attorney, of 2724 Harrison said he agrees with the constitutional issue and
the focus is on problem landlords. He said the City has the tools to deal with them. He
said ownership of property is a right as well as renting property and the Ordinance is
framing property ownership as a license subject only to rational basis. He said there is
inconsistent, arbitrary and possibly discriminatory enforcement.
Lisa Pildes of 2101 Ridge has lived in the Firemen’s Park neighborhood for 32 years, is a
landlord of 6 local properties and she was on the mayoral-appointed committee. She
said she voted against the Ordinance but she does not object to registration or raising
the fee. She said it would enable life safety inspections but she said the City already has
laws to enforce life-safety issues. She said that Mr. Griffin had said the registration fee
would allow the City to become less reliant on federal funds and that Jeff Murphy had
said the “money is getting smaller each year.” She said life safety should apply to every
unit including owner-occupied units. She said she was glad that fees for sprinklered high
rise units were reduced to $13 per unit. She said license revocation cannot regulate
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tenant behavior. She suggested the City raise the registration fee and take a few years
with more money to get it’s house in order.
At Ald. Rainey’s request, staff responded to some of the comments:
Mr. Griffin clarified:
• The CDBG inspections are being used as the life-safety inspection
• 2 flats and owner-occupied units are exempt because research has shown that they
are not problematic
• Multi unit buildings with sprinkler systems have a lesser fee of $13/unit
• The Ordinance is about life-safety, not routine staff inspections
• There are approximately 200 units in a state of disrepair, which would be addressed
first
• The City hopes to inspect all units within a 2-3 year cycle
• Regarding nuisances and revocation, there are very few, but if a property has
ongoing crime and police calls, the City wants to use this provision
• Not all 14,000 each year will be inspected; mainly it is the problematic properties
Ald. Rainey asked Mr. Farrar, Corporate Counsel, whether the Ordinance was not in
compliance with the state statute to which Mr. Farrar replied that the Ordinance does not
exceed or contravene state law. He said the mayoral-appointed committee fully explored
the eviction issue.
Ald. Wilson clarified that a “nuisance property” is deemed so through a legal procedure
and that a landlord can change his property from being a nuisance property.
Ald. Holmes said regarding the registration fee, that there is no budget for 2013 yet, so
the purpose is not to make revenue for the City. She said she has been working on this
issue since 2007 and it is a disservice to those elected people who are devoted to doing
right for the community. She added that it is not just about students, but problems all
over the City and she believes the Ordinance will help alleviate these problems.
Ald. Rainey said this item is for introduction and welcomed the public to interact with the
aldermen about the Ordinance. She said bad landlords have been hiding behind the
skirts of good landlords and there is no greater burden on a neighborhood than a bad
landlord with bad tenants that cause problems. She cited a severe drug issue in Ald.
Fiske’s ward recently and said also that she wishes we had laws that could fine lawyers
who slander the City Council. She said the Ordinance won’t affect the good landlords,
but will give the City leverage to deal with the bad ones.
Ald. Wynne said she echoes all of her colleagues’ comments and that every ward has
bad landlords.
Ald. Wilson moved to introduce Ordinance 38-O-11, seconded by Ald. Wynne.
The Committee voted unanimously 5-0 to introduce Ordinance 38-O-11.
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(P2) Ordinance 108-O-12, Amending Title 5, Chapter 2 of the City Code to
Require the Licensing of Vacation Rentals
Staff requests consideration of Ordinance 108-O-12, which amends Title 5, Chapter 2 of
the City Code to create a license for persons who rent out their homes for fewer than 30
days, commonly referred to as vacation rentals. For Introduction
Ald. Rainey said she was surprised when she saw this item in her packet. She said
someone in her ward reported that someone was renting their property for vacation
purposes and the Zoning Board of Appeals (ZBA) said they have no legislation
regarding this kind of rental. She said a 24 hour-minimum stay is not a vacation; it
allows for unusual behavior and neighbors can’t call the police. In a Bed & Breakfast
(B&B), there is an onsite manager giving constant attention to what is going on and the
neighbors are the police. She said it should have a 2 week-1 month requirement as it is
different from a vacation stay. She said she anticipates a regular turnover. She
suggested sending the Ordinance back to staff and to hold public hearings so people in
neighborhoods where these properties exist can testify as to how they can make it work.
She said she wishes there was no more nonsense on Dobson, 1 block from her home.
She said she believes it can be licensed and legislated.
Ald. Rainey moved to remove the item from the agenda and send back to staff for
public opinion, seconded by Ald. Wilson.
Ald. Wilson asked that something be put together quickly to address residents’
concerns.
Ald. Wynne said she shares Ald. Rainey’s and Wilson’s concerns and that the
Ordinance was clearly put together hastily. She said she has a vacation rental property
in her ward and that R1 and R2 residents did not think they would have these next door
to them when they bought their property. She said she agrees with Ald. Rainey that
changes can not always be made instantly and the Committee and staff need to think
this through.
Chair Fiske called the public who wished to speak to the podium:
Julie Koehler of 2525 Ashland said the city can prohibit vacation rentals. She said she
has been a Defense Attorney for 16 years and found that in Chapter 5 of the existing
code, under Home Occupations defines what types of businesses can be run out of
homes. That is why the code had to be amended to allow B&B’s, which would be an
illegal use. She said the Zoning Committee will need to make an amendment to allow
vacation rentals because illegal home occupations include overnight guests. She said
they advertise on the internet. She said with this Ordinance all an owner needs to do is
keep a log and change the sheets but the existing Ordinance does not allow
occupations that allow over night stays.
Greg Richards of 2529 Ashland said he is strongly opposed to giving people the right to
turn their home into a hotel. He said Code does not allow it which was determined after
due process so he does not understand why the City would allow it. He said a young
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couple living down the street from him has done so and they charge $400 for their
whole house and $65 or $75 for a room per night. He has 3 children under 6 and they
also are within 2 blocks of Kingsley and Haven schools. He said the activity is illegal
and making his neighborhood less safe. He said the current code should be enforced to
stop it.
Kim Novi of 2507 Ashland said there is a great deal of frustration regarding the issue at
Ashland and Central because she has called the City, who told her to call Corporate
Counsel and she is getting conflicting information. She said she has been told that
Judge Shadur in the Dobson case has forbidden the City from enforcing laws preventing
vacation renting. She said she is an attorney and she has done research which states
that he said they cannot issue violations once a violation has been issued. So, she said
she is asking respectfully, that the City enforce the law already on the books.
Mark Rosatti of the 2500 block of Ashland said he agrees with the previous speakers.
He said he lives next door to a property that has been renting rooms on a transient
basis on a regular basis and another neighbor is considering doing this. He said he has
a teenage daughter and he does not know who is living next door to him from one night
to the next but this arrangement does not allow for neighbors to look out for each other.
He said vacation rental properties are appearing next to elementary schools. He would
never have moved into Evanston if he knew the house next door could become a hotel.
Maureen O’Donnell who lives at 2509 Ashland, next door to 2515 Ashland where they
are offering single room rentals for $55-$75 per night and additional guests for $15 per
night, with no way to thoroughly vet transient tenants for sexual predators or criminals.
She asked how she and her neighbors can feel safe when the house rules for these
houses say, “Let your moral compass be your guide and we’ll be good” and “No
screaming, fighting or pulling hair.” She said an article in USA Today cited a case
where the website advertising these rentals recently had to pay a $50,000 settlement to
a woman in San Francisco who used them to rent out her home and came back to find
her home littered with crack pipes and completely destroyed after renting it. She said
she moved here for the schools, lake and culture and neighbors, not strange transient
neighbors. She asked that the problem be addressed by the existing legislation.
Sarah Gompers of 2680 Prairie, said she has 3 children under 5 and sees the issue of
vacation rentals and would love more visitors to come to Evanston. She wondered who
would vacation on her block, which is not walking distance to the lake and the nearest
attraction is Dominick’s. She said she needs to know who lives on her street and that is
why she owns her house.
Jim Mullen of 2525 Ashland, said he is a former public defender and Julie Koehler’s
husband, and said the City already has the tools for item P1 and regarding Item P2 he
agrees with Ms. Koehler that we have the tools, the laws are on the books to prevent
vacation rental of property. He said the purpose of the law is to promote and facilitate
public health and safety of the residents and to maintain property values. He said the
vacation rentals would also lower property values.
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Jill Graham of 2439 Ashland and a retired Business School Professor, asked that the
Ordinance define guest/transient and guest/permanent. She said it is fine for strangers
to stay on her street for a football game but it is hard to hold strangers accountable for
their actions when they are leaving town the next day.
Howard Handler of the North Shore Barrington Real Estate Association said the
Ordinance fails to distinguish between people who rent and people who are just visiting.
He cited the following examples:
• If a couple sells their home but can’t move for 15 days, it would be unlawful for them
to rent their home from the new buyers under this Ordinance
• A flood situation, where a family would have to rent for 2-3 weeks until the flood
damage in their home was repaired
• If a Northwestern University Professor left town for a few weeks and wanted to rent
his home for a few weeks, it would be unlawful under this Ordinance
Judy Koehler, President of Jefferson Condominiums at 2425 Central said she is opposed
to vacation rentals because of the decline in property values and safety issues related to
the fact that at her condo building they use a code instead of a key, so the renter would
retain that code after rental period. She also said there are bad landlords. She asked
that the Committee not adopt the Ordinance.
Kim Irwin of 123 Florence said it has been a nightmare living across from 1525 Dobson.
She thanked Ald. Rainey for advocating for the neighbors of Dobson. She said some
people have problems and need to take in boarders but these situations need to be
distinguished between those who are irresponsible about letting people rent.
Omer Temizel, Evanston resident, said he has a vacation rental property next door to
him and each day he wakes up with different neighbors. He used to spend time in his
backyard with his children and grandchildren, but he cannot any longer because the
backyard next door is sometimes very crowded and some of the vacationing neighbors
use their backyard as a toilet. He said permanent renters are different. He said the
vacation renters check themselves in and out which could make it a convenient place for
criminals to hide. He added that he is thinking of selling his home.
Jeff Smith of 2724 Harrison said he has stayed at B&B’s for one night with his wife to
attend football games in other cities which he sometimes found on AirB&B and he does
not believe this posed a problem for the neighbors. He said that he was the attorney that
appeared before Judge Shadur and that Judge Shadur advised that all should be aware
that they are not forced into something out of fear, though the fear may be well-founded.
He suggested adding up the crimes and considering the number of crimes being
committed by vacation renters, which he believes will be relatively small. He said he
agrees with Ald. Wynne’s point that no one moves into an R-1 district with the intention
of being next to a hotel, but he said he believes that renting individual rooms is different
from renting for a year and the distinction needs to be drawn as to when it becomes a
vacation rental and that renting individual rooms is different than, for instance, renting a
whole house. He also suggested looking at the property value situation. He said he
believes the Ordinance is a good start at addressing the problem but he agrees with Ald.
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Rainey that the Ordinance needs to be discussed further but it should be a balanced and
open-minded discussion.
Ald. Wynne addressed Mr. Smith, saying economists are not zoning lawyers and they
are speaking purely from an economical standpoint and are not living in the
neighborhood. She informed the speakers that over the summer, the City Council had a
debate about B&B’s and only two members supported making B&B’s owner occupied
and having a distance requirement. She said she and the two Council members made
almost all of the same arguments about wanting to know their neighbors and having a
community that was the community you bought in, and she said she shares all of their
views of the speakers and understands their concerns and an R-1 district should be
respected as R-1 even if it is near an attraction. She believes the owner should live in
the vacation rental property for the same reasons they have raised. She suggested the
speakers listen to the recording of the meetings regarding B&Bs. She thanked them for
raising these issues.
Ald. Rainey said the vacation rental properties she is familiar with are nothing like B&Bs.
They have no supervision or maintenance and no one managing them 24 hours a day.
In this case it is a free-for-all and no thought has been given to safety or parking issues.
She said the ZBA failed the City when they said there is nothing in the City Code
restricting people from renting their homes. She said the Committee thought there was
something in the Code that would help them with this issue. She said regarding the
Dobson property issue, she does not believe the neighbors think they are able to take
the next step, which would be to take the case to Circuit Court. A lawyer stepped in,
scooped up Ms. Davis and that is when all the legal stuff started. She said she does not
know how to interpret Schrader’s comments but looks forward to having a discussion
with any residents who are attorneys and help with the problem in her ward.
Ald. Rainey moved to remove the item from the agenda for the purpose of having
public hearings and discussions on how to move forward, seconded by Ald.
Wilson.
The Committee voted 5-0 to remove the item from the agenda.
IV. ITEMS FOR DISCUSSION
There were no items for discussion.
V. COMMUNICATIONS
There were no communications.
VI. ADJOURNMENT
The meeting was adjourned at 8:49 p.m.
Respectfully submitted,
Bobbie Newman
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For City Council meeting of October 8, 2012 Item P1
Ordinance 72-O-12: Residential Building Height in R1, R2, R3, R4 and R4a Districts.
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director, Community and Economic Development Department
Dennis Marino, Manager, Planning and Zoning Division
Melissa Klotz, Zoning Planner, Planning and Zoning Division
Subject: Proposed Ordinance 72-O-12 Amending the Zoning Ordinance – Residential
Building Height, Dormer Size and Location, Half Stories, Accessory Structure
Height, and Legal Nonconformities in the R1, R2, R3, R4 and R4a Districts.
Date: October 8, 2012
Recommended Action
The Plan Commission and City staff recommend adoption of the proposed regulation
changes for residential building height, dormer size and location, half stories, accessory
structure height, and legal nonconformities in the R1-R4a Districts. The proposed
regulations were discussed in a series of committee meetings with the Zoning Committee
of the Plan Commission on June 13, 2012, July 18, 2012, and August 15, 2012 as well as
with the Plan Commission on July 11, 2012 and September 12, 2012. The current
regulations discussed are sometimes too restrictive and other times too permissive.
Modifications to these regulations should be made that encourage appropriate building
height and bulk so that structures cannot avoid the intent of the regulations, nor be overly
limited by the regulations of these districts. The proposed regulations continue to allow
diversity in design, but address the concerns that arise from homes that do not follow the
intent of the Zoning Ordinance and utilize creative architecture to effectively add a third
story that dwarfs neighboring properties that are intended to be limited to a height and bulk
of 2 ½ stories. The proposed regulations will close loopholes and promote the intent of the
Zoning Ordinance.
The Plan Commission and City staff recommend the following proposal related to the
height and bulk of residential structures. R1-R4a primary structures will be limited by a
maximum peak height of 35’ or 2 ½ stories, whichever is less. A half story will be defined
as the portion of a building between a sloped roof and the top of the story below it. Gable
and hip (attic style) roofs will be allowed to add a 3’ exterior knee wall, so that the relative
bulk of all half stories, regardless of roof styles, are similar. Dormer regulations will be
more limiting, but will only be applicable to half stories on a 2 ½ story home. Lot size will
have no effect on the maximum allowed height of a structure. Accessory structure height
Memorandum
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will be limited to a maximum peak height of 20’ for sloped roofs, which will allow for
appropriately sized garages like the current regulation, but will establish one uniform way of
measuring height (through peak measurements instead of mean measurements). Finally,
a rebuild clause is introduced to account for the existing structures that are legally
nonconforming due to height. The rebuild clause allows for all structures located in a
historic district, deemed a historic landmark, or over 50 years old to be “grandfathered” in
so that if such a structure is damaged or destroyed by natural causes, it may be rebuilt to
the nonconforming height. These proposed regulation changes will not affect the majority
of residential structures throughout the City. The impact of these regulation changes will
be seen in structures that intend to maximize all possible buildable space on a lot and are
currently allowed to dwarf neighboring properties.
Summary
Height:
The current height regulation for primary structures in the R1-R4a Districts is stated as 35’,
or 2 ½ stories, whichever is less. The first concern with this existing regulation is that the
height is measured by mean height, which is the average of the height of the highest point
of a roof and the highest level where the plane of the roof intersects the plane of the
outside wall below it. Basically, height is currently measured to half way up a sloped roof.
With the current maximum height of 35’, a structure’s mean height could measure at 35’
with the peak height maximizing at 44’. The proposed regulation will instead measure to
the peak height, so that the true maximum limit is 35’. 35’ provides ample space for a
multitude of 2 ½ story home designs, including raised basements. The proposed regulation
is:
The maximum building height shall not exceed 35’, measured from grade to
the highest point of said structure, or 2 ½ stories, whichever is less.
Bulk:
The second concern with this existing regulation is how a half story is defined and
measured. The current regulation measures a half story as an area of livable space
(meaning with a height of at least 7 ½’) that is no more than 60% of the floor below it. This
makes it easy for all structures to add a half story, but often times that half story appears to
look like a full story – because of added space that does not have the 7 ½’ height
clearance, or because of the positioning of that 60% of area allowed, etc. A better way to
regulate half stories is by altering the definition so that the true intent of what a half story is,
is adhered to. The proposed half story definition is:
That portion of a building between a sloped roof that maintains a minimum
2:12 inch slope ratio, and the top of the story below it.
Slope ratio is the ratio of the vertical rise of a sloped surface to its horizontal
run (e.g., a surface that rises 2 inches within a run of 12 inches has a slope
ratio of 2:12).
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This defines a half story to mean the attic-style space in a home, which is between a
sloped roof and a full story. The slope ratio definition is added for clarity. The 2:12 inch
ratio is used because that is the cutoff the building code uses to distinguish between sloped
roofs and flat roofs. With this half story definition, a flat-roofed half story will not be
allowed.
The current 60% rule allows flat-roofed half stories, which end up looking like full third
stories on homes. Three story flat-roofed residential structures may appropriately fit in
certain neighborhoods without overshadowing or dwarfing other homes if they are designed
a certain way on a lot of appropriate size for the structure, but since there are a multitude of
variables for such a case, the variance process is the best way to allow height for flat-
roofed structures above the first two stories. The proposed regulation will prohibit flat-
roofed structures from building above the first two stories unless a true half story with a
sloped roof is added, or a variance is obtained.
With the proposed half story definition, certain roof styles will be more limited in the overall
allowed bulk. By adding an allowable 3’ exterior knee wall to attic -style roofs (gable and
hip), those roof styles that are most limited will gain livable space and appear to have an
equal amount of bulk as other sloped roof styles (like gambrel and mansard).
The result of the proposed height regulations is shown in the following images for different
styles of sloped roofs. With the added knee-wall on gable and hip roofs, all residential
structures will have the same relative potential maximum height and bulk (see images).
Gable (with knee-wall) Hip (with knee-wall)
Maximum 3’ exterior →
knee-wall allowed
only on attic-style roofs.
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Gambrel Mansard
Substandard Lots:
There is a current regulation that limits the height of a home based on its lot size. If a lot is
less than the required size for the zoning district it resides in, the following height
reductions are implemented to the overall height of the structure:
Lot Size
(% of minimum required
lot area)
Maximum Building Height
(measured currently by mean
height)
80% to <100% 29.75 feet (15% reduction)
60% to 80% 28.00 feet (20% reduction)
50% to 60% 26.25 feet (25% reduction)
The current regulations limit the amount of buildable space a substandard lot has vertically,
while such a lot is already limited to a smaller building footprint due to the small lot size.
This regulation can have the effect of limiting substandard lots to build small homes that
cannot exceed 1 ½ or 2 stories. An adjacent lot that is not substandard would be able to
build a larger home with a normal footprint size and maximize the building height at 35’ or 2
½ stories, thus dwarfing the smaller home next door. The proposed recommendation by
the Plan Commission and City staff is to remove the substandard lot height limitation, so
that all residential properties have the same maximum buildable space and therefore the
same bulk size.
Dormers:
Dormers, which are structures that project from a slanted roof to accommodate a window,
are currently regulated to control the bulk of a home. Dormers add architectural features to
rooflines, and increase interior ceiling height to add more livable space through an existing
roof pitch. The current regulation does not specify whether the dormer regulations should
apply to all stories on a house, or only the top half story on a 2 ½ story home. The existing
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regulations allow for total side dormers to occupy no more than 50% of the length of a side
wall, and no more than 30% of a front wall.
The proposed regulation change will make the dormer regulations applicable only to the top
half story on a 2 ½ story home since the bulk concern is an issue only when maximized (at
that top half story). In other words, a 1 ½ story home should be allowed to add many
dormers, since the dormers would effectively turn that half story into a full story and create
a 2 story home. A 2 ½ story home should be limited in the amount of dormers allowed so
that the half story remains with a true half story appearance. Also, since the dormer
regulations will now only be applicable to the top half story on a 2 ½ story home, the
regulations should be slightly more restrictive. The proposed regulation will allow total side
dormers to occupy no more than 30% of the length of a side wall – which is the same as
the current front wall dormer regulation. This change will help keep the top half story on a
2 ½ story home as a true half story, will help keep the relative bulk in line with other 2 ½
story residences, and will eliminate the possibility for large homes to add so many dormers
that they dwarf neighboring homes.
Accessory Structures:
The current accessory structure regulations measure accessory structure (garages, sheds,
etc.) height to the mean slope of the roof. The current regulation allows a maximum height
of 14.5’ for flat roofs, and 17.5’ for sloped roofs. Since the height measurement for homes
is proposed to change to a peak measurement, accessory structure height measurements
should change as well.
The proposed change will not affect flat roofs, since a mean measurement is the same as a
peak measurement in such cases. The change to peak height for sloped roofs means
there should be an adjustment to allow for the same sized structures (that are just
measured a different way). A structure with a 17.5’ mean height typically has no more than
a 20’ peak height. The proposed regulation change is to therefore allow accesso ry
structures with a sloped roof to have a maximum peak height of 20’. There should be no
visible change based on this regulation change.
Nonconforming Structures:
Evanston is a unique community that currently has a large amount of nonconforming
structures. Most nonconforming structures exist because they were built prior to the
current effective ordinances – some times over 100 years ago. The Zoning Ordinance
currently allows property owners of nonconforming structures to request rebuild structures
from the Zoning Administrator. Each case is looked at on an individual basis, and the
Zoning Administrator usually approves rebuild status for the nonconformity, should the
structure be damaged or destroyed by natural events (wind, fire, storms, etc.).
The proposed change will add a regulation to the Zoning Ordinance that grants automatic
rebuild status to certain structures that are nonconforming due to height, so that the Zoning
Administrator does not have to look at every structure on a case by case basis. This will
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also make it easier for homeowners of these nonconforming structures, who often run into
paperwork problems with refinancing or purchasing nonconforming homes. The proposed
regulation will automatically grant rebuild status to any structure that is legally
nonconforming due to height that is located in a historic district, deemed a historic
landmark, or over 50 years old. This means any such structure could legally rebuild to that
same nonconforming height if damaged or destroyed by natural events.
Attachments
Proposed Ordinance 72-O-12
Resident Comment
Plan Commission Draft Meeting Minutes 9.12.12
Zoning Committee of the Plan Commission Meeting Minutes 8.15.12
Zoning Committee of the Plan Commission Meeting Minutes 7.18.12
Plan Commission Meeting Minutes 7.11.12
Zoning Committee of the Plan Commission Meeting Minutes 6.13.12
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9/12/2012
72-O-12
AN ORDINANCE
Amending Portions of the Zoning Ordinance Relating to Dormers
and Building Height in the R1, R2, R3, R4, and R4a Zoning Districts
WHEREAS, on June 13, July 11, July 18, August 15, and September 12,
2012, the Plan Commission held a public hearing, pursuant to proper notice, regarding
case no. 12PLND-0047 to consider various amendments to the text of Title 6 of the
Evanston City Code of 1979, as amended (the “Zoning Ordinance”), relating to building
height and dormer regulations in Residential zoning districts; and
WHEREAS, the Plan Commission received testimony and made written
findings pursuant to Section 6-3-4-5 of the Zoning Ordinance that the proposed
amendments met the standards for text amendments, and recommended City Council
approval thereof; and
WHEREAS, at its meeting of October 8, 2012, the Planning and
Development Committee of the City Council considered and adopted the findings and
recommendation of the Plan Commission in case no. 12PLND-0047 and recommended
City Council approval thereof; and
WHEREAS, at its meetings of October 8 and October 22, 2012, the City
Council considered and adopted the records and recommendations of the Plan
Commission and the Planning and Development Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
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72-O-12
~2~
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: Subsection 6-8-2-9 of the Zoning Ordinance is hereby
amended to read as follows:
6-8-2-9: MEAN MAXIMUM BUILDING HEIGHT:
The maximum mean building height for any principal structure in the R1 district,
including any exterior knee-wall, is shall not exceed thirty-five feet (35'), measured from
grade to the highest point of said structure, or two and one-half (2½) stories, whichever
is less, except as modified per the requirements found in table 4-B of Section 6-4-1-7 of
this Title. Notwithstanding the foregoing, any building or structure legally existing and
conforming to the building height requirement of this district as of the effective date
hereof of Ordinance 72-O-12 and located in a historic district or more than fifty (50)
years old, shall, for the purpose of the district and the requirements of this Zoning
Ordinance, be deemed complying with the mean building height requirement and, with
regards to height, shall have the status of legally permitted structure or use, not a legal
noncompliance, and shall not be subject to or benefit from the allowances, restrictions
and procedures of Chapter 6, "Nonconforming Uses And Noncomplying Structures", of
this Title. Such conforming status shall continue in the event said building is removed
or destroyed only if said removal or destruction is by a means not within the control of
the owner thereof and shall allow for the construction of a replacement building or
structure at the height of the removed or destroyed building or structure legally existing
and conforming to the building height requirement of this district as of the effective date
hereof.
SECTION 3: Subsection 6-8-3-8 of the Zoning Ordinance is hereby
amended to read as follows:
6-8-3-8: MEAN MAXIMUM BUILDING HEIGHT:
The maximum mean building height for any principal structure in the R2 district,
including any exterior knee-wall, is shall not exceed thirty-five feet (35'), measured from
grade to the highest point of said structure, or two and one-half (2½) stories, whichever
is less, except as modified per the requirements found in table 4-B of Section 6-4-1-7 of
this Title. Notwithstanding the foregoing, any building or structure legally existing and
conforming to the building height requirement of this district as of the effective date
hereof of Ordinance 72-O-12 and located in a historic district or more than fifty (50)
years old, shall, for the purpose of the district and the requirements of this Zoning
Ordinance, be deemed complying with the mean building height requirement and, with
regards to height, shall have the status of legally permitted structure or use, not a legal
noncompliance, and shall not be subject to or benefit from the allowances, restrictions
and procedures of Chapter 6, "Nonconforming Uses And Noncomplying Structures", of
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this Title. Such conforming status shall continue in the event said building is removed
or destroyed only if said removal or destruction is by a means not within the control of
the owner thereof and shall allow for the construction of a replacement building or
structure at the height of the removed or destroyed building or structure legally existing
and conforming to the building height requirement of this district as of the effective date
hereof.
SECTION 4: Subsection 6-8-4-8 of the Zoning Ordinance is hereby
amended to read as follows:
6-8-4-8: MEAN MAXIMUM BUILDING HEIGHT:
The maximum mean building height for any principal structure in the R3 district,
including any exterior knee-wall, is shall not exceed thirty-five feet (35'), measured from
grade to the highest point of said structure, or two and one-half (2½) stories, whichever
is less, except as modified per the requirements found in table 4-B of Section 6-4-1-7 of
this Title. Notwithstanding the foregoing, any building or structure legally existing and
conforming to the building height requirement of this district as of the effective date
hereof of Ordinance 72-O-12 and located in a historic district or more than fifty (50)
years old, shall, for the purpose of the district and the requirements of this Zoning
Ordinance, be deemed complying with the mean building height requirement and, with
regards to height, shall have the status of legally permitted structure or use, not a legal
noncompliance, and shall not be subject to or benefit from the allowances, restrictions
and procedures of Chapter 6, "Nonconforming Uses And Noncomplying Structures", of
this Title. Such conforming status shall continue in the event said building is removed
or destroyed only if said removal or destruction is by a means not within the control of
the owner thereof and shall allow for the construction of a replacement building or
structure at the height of the removed or destroyed building or structure legally existing
and conforming to the building height requirement of this district as of the effective date
hereof.
SECTION 5: Subsection 6-8-5-8 of the Zoning Ordinance is hereby
amended to read as follows:
6-8-5-8: MEAN MAXIMUM BUILDING HEIGHT:
The maximum mean building height for any principal structure in the R4 district,
including any exterior knee-wall, is shall not exceed thirty-five feet (35'), measured from
grade to the highest point of said structure, or two and one-half (2½) stories, whichever
is less, except as modified per the requirements found in table 4-B of Section 6-4-1-7 of
this Title. Notwithstanding the foregoing, any building or structure legally existing and
conforming to the building height requirement of this district as of the effective date
hereof of Ordinance 72-O-12 and located in a historic district or more than fifty (50)
years old, shall, for the purpose of the district and the requirements of this Zoning
Ordinance, be deemed complying with the mean building height requirement and, with
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regards to height, shall have the status of legally permitted structure or use, not a legal
noncompliance, and shall not be subject to or benefit from the allowances, restrictions
and procedures of Chapter 6, "Nonconforming Uses And Noncomplying Structures", of
this Title. Such conforming status shall continue in the event said building is removed
or destroyed only if said removal or destruction is by a means not within the control of
the owner thereof and shall allow for the construction of a replacement building or
structure at the height of the removed or destroyed building or structure legally existing
and conforming to the building height requirement of this district as of the effective date
hereof.
SECTION 6: Subsection 6-8-6-8 of the Zoning Ordinance is hereby
amended to read as follows:
6-8-6-8: MEAN MAXIMUM BUILDING HEIGHT:
The maximum mean building height for any principal structure in the R4a district,
including any exterior knee-wall, is shall not exceed thirty-five feet (35'), measured from
grade to the highest point of said structure, or two and one-half (2½) stories, whichever
is less, except as modified per the requirements found in table 4-B of Section 6-4-1-7 of
this Title. Notwithstanding the foregoing, any building or structure legally existing and
conforming to the building height requirement of this district as of the effective date
hereof of Ordinance 72-O-12 and located in a historic district or more than fifty (50)
years old, shall, for the purpose of the district and the requirements of this Zoning
Ordinance, be deemed complying with the mean building height requirement and, with
regards to height, shall have the status of legally permitted structure or use, not a legal
noncompliance, and shall not be subject to or benefit from the allowances, restrictions
and procedures of Chapter 6, "Nonconforming Uses And Noncomplying Structures", of
this Title. Such conforming status shall continue in the event said building is removed
or destroyed only if said removal or destruction is by a means not within the control of
the owner thereof and shall allow for the construction of a replacement building or
structure at the height of the removed or destroyed building or structure legally existing
and conforming to the building height requirement of this district as of the effective date
hereof.
SECTION 7: Subsection 6-8-1-8 of the Zoning Ordinance, “Dormers” in
the Residential Districts, is hereby amended to read as follows:
6-8-1-8: DORMERS:
The following dormer requirements shall apply to all roof cuts on a pitched roof located
above the second story:
(A) Total side dormers shall occupy no more than fifty percent (50%) thirty percent
(30%) of the length of a side wall;
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(B) A side dormer shall not be located within the twenty percent (20%) of the length
of the side wall closest to the front facade;
(C) A front dormer shall occupy no more than thirty percent (30%) of the length of
the front building face. The dormer shall be located within the center sixty
percent (60%) of the length of the front facade (i.e., a front dormer shall not be
located within the twenty percent (20%) of the length of the front facade at either
edge of the facade).
SECTION 8: Subsection 6-4-1-7-(B) of the Zoning Ordinance is hereby
amended to read as follows:
(B) In any residential district, on a lot of record, on the effective date hereof, a single-
family dwelling may be erected regardless of the size of the lot, provided all other
requirements of this Code are in compliance.
The following limitations on building height will apply, based on the extent of
noncompliance with the lot size requirements for the district in which the property
is located. This provision addresses the building height standard as measured in
feet only.
Table 4-B
Reduction In Maximum Building Height For Substandard Lots
In no case may the minimum lot area established be less than 50% of the required
minimum lot area for the zoning district in which the property is located.
However, W here two (2) or more contiguous, substandard, recorded, and undeveloped
lots are in common ownership, and are of such size as to constitute at least one
conforming “zoning lot,” such lots or portions thereof shall be so joined, developed, and
used for the purpose of forming a conforming or more nearly conforming zoning lot or
lots.
SECTION 9: Subsection 6-4-6-2-(G) of the Zoning Ordinance is hereby
amended to read as follows:
Lot Size Reduction In Maximum
Building Height
Greater than 80 percent but less than 100
percent of the minimum required lot area
15 percent
60-80 percent of minimum required lot area 20 percent
50-60 percent of minimum required lot area 25 percent
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(G) No accessory building shall exceed fourteen and one-half feet (14½’) in height
for a flat roof or mansard roof, or seventeen and one-half feet (17½’) twenty feet
(20’) measured from grade to the highest point of said structure for all other
roofs, except as otherwise provided for garages in Section 6-4-6-4 of this
Chapter.
SECTION 10: The portion of Section 6-18-3 of the Zoning Ordinance,
“Definitions,” that defines “story, half,” is hereby amended to read as follows:
STORY, HALF: The top story of a building under a sloping roof, provided the sum of all
areas of the top story where the vertical clearance is seven and one-half feet (7½') or
more does not exceed sixty percent (60%) of the area of the story immediately below it
(as measured within the outer face of all exterior walls) That portion of a building
between a sloped roof and the building’s top story or exterior knee-wall, if applicable.
The minimum slope ratio of any roof above a half story shall be 2:12.
SECTION 11: Section 6-18-3 of the Zoning Ordinance, “Definitions,” is
hereby amended to include the following:
KNEE-WALL, EXTERIOR: That portion of a building, with vertical walls, located
between the top full story and a half story. Exterior knee-walls shall not exceed three
feet (3’) in height. In order to allow for additional height while minimizing bulk, exterior
knee-walls above the second story are not allowed except on buildings with gable or hip
roofs.
SLOPE RATIO: The ratio of the vertical rise of a sloped surface to its horizontal run
(e.g., a surface that rises 2 inches within a run of 12 inches has a slope ratio of 2:12).
SECTION 12: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 13: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 14: This ordinance shall be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
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SECTION 15: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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Plan Commission Minutes
MEETING MINUTES
PLAN COMMISSION
Wednesday, September 12, 2012
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Jim Ford, Barbara Putta, Seth Freeman, Patricia Ledesma, Scott
Peters (Chair), Richard Shure,
Members Absent: Kwesi Steele, David Galloway, Stuart Opdycke (Associate), Lenny
Asaro
Staff Present: Craig Sklenar, Ken Cox, Melissa Klotz, Dennis Marino
Presiding Member: Scott Peters, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
With a quorum present, Chairman Peters called the meeting to order at 7:06 P.M.
2. APPROVAL OF AUGUST 8, 2012 MEETING MINUTES
Commissioner Ford motioned for approval of the August 8, 2012 meeting minutes
Commissioner Freeman seconded the motion.
A voice vote was taken and the minutes were approved.
3. ZONING TEXT AMENDMENT 12PLND-0036
Consideration of the proposed text amendment to the Zoning Ordinance to discuss
zoning regulations of Neighborhood Gardens.
Melissa Klotz, Zoning Planner, provided a staff report concerning the proposed
establishment of a definition for Neighborhood Gardens.
Chairman Peters opened the discussion asking for a motion concerning the proposed
text amendment.
Commissioner Ford motioned to approve the proposed definition and provide a
recommendation to City Council to approve this definition.
Commissioner Putta seconded the motion
A voice vote was taken, the motion passed 7-0.
4. ZONING TEXT AMENDMENT 12PLND-0036
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Plan Commission Minutes
Consideration of the proposed text amendment to the Zoning Ordinance to discuss
zoning regulations of Urban Farms and Rooftop Urban Farms.
Commissioner Ford motioned to approve the proposed definition and provide a
recommendation to City Council to approve this definition.
Commissioner Freeman seconded the motion
A voice vote was taken, the motion passed 7-0.
5. ZONING TEXT AMENDMENT 12PLND-0047
Consideration of the proposed text amendment to the Zoning Ordinance to discuss
zoning regulations for Residential Building Height, Dormer Size and Location, Half
Stories, Accessory Structure Height, and Legal Nonconformities in the R1, R2, R3,
R4 and R4a districts.
Melissa Klotz, Zoning Planner, provided a staff report concerning the proposed text
amendment concerning Residential building height and bulk.
Alderman Mark Tendam, 6th Ward, spoke in favor of the proposed legislation citing that
the current zoning has created concerns in his neighborhood about the overdevelopment
of residential lots that were not intended for larger homes.
Resident Jeff Smith, 2724 Harrison, expressed his concerning over the proposed text
amendment. His concerns included that the proposed text amendment would effectively
allow third stories, that the new regulations will incentivize teardowns of currently
affordable single-family homes in Evanston and will be replaced with larger structures
that dwarf adjacent homes and that this could potentially have an environmental impact
on the neighborhoods due to increase in power consumption and heating requirements.
Mr. Smith provided to the Plan Commission a written statement that was entered into the
record.
Chairman Peters requested that staff add wording into the ordinance to describe the
intent of the height regulation as it pertains to the height and bulk requirements.
Commissioner Ford motioned to approve the proposed definition and provide a
recommendation to City Council to approve this definition.
Commissioner Putta seconded the motion
A voice vote was taken, the motion passed 6-0, with Commissioner Ledesma Abstaining.
6. COMMITTEE REPORTS
Craig Sklenar, General Planner, reminded commissioners that the Comprehensive
Plan Subcommittee will convene Wednesday September 19, 2012 at 7:30AM.
7. ADJOURNMENT
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Commissioner Ford motioned for adjournment
Commissioner Shure seconded the motion.
The meeting adjourned at 8:30 P.M.
Respectfully Submitted,
Craig Sklenar, AICP
General Planner, Community and Economic Development Department
The next regular Plan Commission meeting is scheduled for WEDNESDAY,
OCTOBER 10, 2012 at 7:00PM in COUNCIL CHAMBERS of the Lorraine H. Morton
Civic Center.
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Evanston Zoning Committee of the Plan Commission Minutes
MEETING MINUTES
ZONING COMMITTEE OF THE PLAN COMMISSION
Wednesday, August 15, 2012
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, Room 2404
Members Present: Jim Ford, Richard Shure (Chair), Patricia Ledesma Liebana, Scott
Peters, Stuart Opdycke
Members Absent: Kwesi Steele, Dave Galloway
Staff Present: Melissa Klotz, Dennis Marino, Ken Cox
Presiding Member: Richard Shure, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
With a quorum present, Chairman Shure called the meeting to order at 7:00 P.M.
2. MINUTES
Approval of July 18, 2012 Zoning Committee of the Plan Commission Meeting Minutes:
Commissioner Peters motioned for approval of the July 18, 2012 meeting minutes.
Commissioner Liebana seconded the motion. A voice vote was taken and the minutes
were approved as written.
3. OLD BUSINESS
A) 12PLND-0036 TEXT AMENDMENT TO THE ZONING ORDINANCE
Consideration of the proposed zoning text amendment to the Zoning Ordinance to
discuss the regulation of Community/Neighborhood Gardens.
Committee members discussed a slight change to the wording of the proposed definition
of Neighborhood Gardens.
Committee members decided incidental sales of produce should be allowed but not on
site.
Commissioner Peters motioned for approval of the proposed text amendment with the
changes to the definition and sales of produce as discussed. Commissioner Ford
seconded the motion. The motion was approved 5-0.
B) 12PLND-0036 TEXT AMENDMENT TO THE ZONING ORDINANCE
Consideration of the proposed zoning text amendment to the Zoning Ordinance to
discuss the regulation of Urban Farms
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Evanston Zoning Committee of the Plan Commission Minutes
Committee members discussed a slight change to the wording of the proposed definition
of Urban Farms and Rooftop Urban Farms.
Commissioner Liebana motioned for approval of the proposed text amendment with the
changes to the definitions as discussed. Commissioner Ford seconded the motion. The
motion was approved 5-0.
C) 12PLND-0047 TEXT AMENDMENT TO THE ZONING ORDINANCE
Consideration of the proposed zoning text amendment to the Zoning Ordinance to
discuss the zoning regulations for residential building height and dormer size in the
R1, R2 and R3 districts.
Committee members discussed a slight change to the wording of the nonconformity
clause.
Commissioner Ford motioned for approval of the proposed text amendment with the
change discussed. Commissioner Opdycke seconded the motion. The motion was
approved 5-0.
4. NEW BUSINESS
5. ADJOURNMENT
Commissioner Ford motioned to adjourn. Chairman Shure seconded the motion. The
meeting adjourned at 7:50 PM.
The next meeting of the Zoning Committee of the Plan Commission will be Wednesday,
September 19, 2012 at 7:00 P.M., in the Lorraine H. Morton Civic Center, 2100 Ridge
Avenue.
Respectfully Submitted,
Melissa Klotz
Zoning Planner, Community and Economic Development Department
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Evanston Zoning Committee of the Plan Commission Minutes
MEETING MINUTES
ZONING COMMITTEE OF THE PLAN COMMISSION
Wednesday, June 13, 2012
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Jim Ford, Richard Shure (Chair), Seth Freeman, Patricia Ledesma
Liebana, Dave Galloway, Scott Peters
Members Absent: Kwesi Steele
Staff Present: Melissa Klotz
Presiding Member: Richard Shure, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
With a quorum present, Chairman Shure called the meeting to order at 7:10 P.M.
2. MINUTES
Approval of June 13, 2012 Zoning Committee of the Plan Commission Meeting Minutes:
Commissioner Freeman motioned for approval of the June 13, 2012 meeting minutes.
Commissioner Ford seconded the motion. A voice vote was taken and the minutes were
approved as written.
3. OLD BUSINESS
A.) 12PLND-0032 TEXT AMENDMENT TO THE ZONING ORDINANCE
Consideration of the proposed zoning text amendment to the Zoning Ordinance to
discuss the regulation of massage and bodywork establishments.
Zoning Planner Melissa Klotz explained the updated proposal, and clarified that every
massage/bodywork establishment will be required to obtain a City business license, and
every worker must either be licensed by the state or obtain a worker’s license from the
City.
Tracy Smodilla supported the recommended approach but wanted the City to use a
different term than “license” to distinguish between the City license and state license.
She recommended using the word “registration”.
Steve Rogne also supported use of the term “registration” because bodyworkers are
currently seeking state licensure and this language change would clarify the difference
between the City and state.
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Evanston Zoning Committee of the Plan Commission Minutes
Steve Albertson asked if the difference would be distinguished between Licensed
Massage Therapists and bodyworkers on the license. Attorney Ken Cox explained that
the difference will be explained in the license, because the City cannot license Licensed
Massage Therapists since the state already does.
Commissioner Ford motioned for approval. Commissioner Freeman seconded the
motion, which was approved 6-0.
B.) 12PLND-0036 TEXT AMENDMENT TO THE ZONING ORDINANCE
Consideration of the proposed zoning text amendment to the Zoning Ordinance to
discuss the regulation of Community Gardens.
Committee members agreed Community Gardens should be allowed uses rather than
special uses, but they should be licensed with certain regulations.
Attorney Ken Cox noted that the Parks & Recreation Department regulates and oversees
public land where there currently are a few Community Gardens, but they cannot
oversee private land.
John Gareth Proctor explained that he has a lot of experience with creating Community
Gardens throughout Chicago. They are permitted as of right, are not licensed, but it is
necessary to discuss the plans with the Police Department to ensure the layout does not
create issues for the police.
The Committee felt the special use process would be appropriate in the downtown area,
and Community Gardens should be allowed in all other districts.
Mr. Proctor added that Community Gardens are well cared for because so many people
are involved and there is a sense of pride.
Commissioner Peters motioned to refer Community Gardens back to staff so that a
registration permit with specific regulations could be created. The motion was seconded
by Commissioner Steele and approved 6-0.
C.) 12PLND-0036 TEXT AMENDMENT TO THE ZONING ORDINANCE
Consideration of the proposed zoning text amendment to the Zoning Ordinance to
discuss the regulation of Urban Farms.
Mr. Proctor explained that rooftop farms have expensive startup costs because a
structural engineer must be consulted since dirt and water are heavy.
Commissioner Peters asked staff to look into the building code to ensure anything done
on a rooftop related to Urban Farms would be covered by code, would be safe, and
would be adequately reviewed by City staff.
Commissioner Ford motioned to approve the definition of Urban Farm and Rooftop
Farm. The motion was seconded by Commissioner Galloway and approved 6-0.
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Commissioner Peters motioned to approve Urban Farms and Rooftop Farms as special
uses in all districts other than residential. The motion was seconded by Commissioner
Freeman and approved 6-0.
The issue was referred back to staff to find specific language in the building code that will
ensure proper safety measures are taken for Rooftop Farms, and to create height
regulations for accessory structures that may be used on Rooftop Farms.
D.) 12PLND-0047 TEXT AMENDMENT TO THE ZONING ORDINANCE
Consideration of the proposed zoning text amendment to the Zoning Ordinance to
discuss the regulations for residential building height and dormer size in the R1, R2
and R3 districts.
Committee members deliberated the proposed regulation changes. Commissioner Ford
noted that you cannot control bulk without discussing aesthetics, which is problematic.
Commissioner Peters suggested staff obtain pictures of specific residences around
Evanston and display before and after images of how the proposed regulations would or
would have affected those properties.
Commissioner Peters motioned to continue the proposed text amendment to the next
Zoning Committee meeting. The motion was seconded by Commissioner Freeman and
approved 6-0.
4. NEW BUSINESS
5. ADJOURNMENT
Commissioner Peters motioned to adjourn. Commissioner Ledesma Liebana seconded
the motion. The meeting adjourned at 10:05 PM.
The next meeting of the Zoning Committee of the Plan Commission will be Wednesday,
August 15, 2012 at 7:00 P.M., in the Lorraine H. Morton Civic Center, 2100 Ridge
Avenue.
Respectfully Submitted,
Melissa Klotz
Zoning Planner, Community and Economic Development Department
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Plan Commission Minutes
MEETING MINUTES
PLAN COMMISSION
Wednesday, July 11, 2012
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Jim Ford, Seth Freeman, Kwesi Steele, Patricia Ledesma, Scott
Peters (Chair), Richard Shure, Lenny Asaro, Barbara Putta, Stuart Opdycke (Associate)
Members Absent: David Galloway
Staff Present: Craig Sklenar, Ken Cox, Melissa Klotz, Dennis Marino
Presiding Member: Scott Peters, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
With a quorum present, Chairman Peters called the meeting to order at 7:05 P.M.
2. APPROVAL OF MAY 09, 2012 MEETING MINUTES
Commissioner Ford motioned for approval of the June 20, 2012 meeting minutes
Commissioner Ledesma seconded the motion.
Commissioner Freeman motioned to amend the minutes to reflect the opposition of
himself and Commissioner Ledesma to the proposed zoning map amendment for the
property at 2635 Crawford Avenue.
Commissioner Ledesma seconded the motion.
A voice vote was taken and the amendment was approved.
A voice vote was taken and the minutes were approved.
3. PLANNED DEVELOPMENT 12PLND-0051
1211 CHICAGO AVENUE (TRADER JOE’S)
Scott Gendell, representative for Gendell/WNB, LLC, developer of the proposed
project, applies for a Planned Development to construct a 13,000 square foot
grocery store to be operated by Trader Joe’s, on a parcel of land totaling 48,400
sqaure feet in size. 6-10-1-9 (D-1) of the Municipal Code requires all proposed
developments with a zoning lot over 30,000 square feet to apply for a Planned
Development. The Plan Commission is a recommending body to the City Council.
City Council is the determining body in this case.
Chairman Peters provided an introduction to the planned development process and
procedures for the hearing.
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Plan Commission Minutes
Craig Sklenar, General Planner provided a staff report of the proposed Planned
Development at 1211 Chicago Avenue and read into the record the documents provided
by the applicant and current written public comment.
Scott Gendell, Terraco, presented to the Plan Commission their proposed planned
development for 1211 Chicago to build a 13,000 sq. ft. retail structure with 81 parking
spaces for the use of Trader Joe’s grocery store. The Development allowances
requested by the Applicant are a 3’-9” setback on the north side of the property in lieu of
a required 5’-0” setback and a 1’-0” setback on the south side of the property in lieu of a
5’-0” setback as required by section 6-10-2-8(E) of the Municipal Code.
Commissioner Asaro requested of the applicant to provide both a final traffic study
instead of the included draft study to the commission and to provide testimony that
addresses 6-3-5-10(D) of the Municipal Code that concerns property valuation and the
development’s effect on the surrounding properties.
Citizens expressed opposition to elements of the proposed site plan and concerns about
the new development in general. These items included:
- Truck deliveries and times of deliveries
- Sign lighting past store hours (would like the sign turned off at 9PM when store
closes)
- Style of fence structure along the alley – would like a mason wall instead of
board-on-board fencing as proposed
- Traffic issues entering/exiting the site in conjunction with two other grocery
stores in near proximity
- Garbage Collection off the alley – would like collection handled on site
Citing issues that needed further refinement and the request of additional testimony,
Commissioner Freeman motioned to continue the hearing to the August 8, 2012 meeting
of the Plan Commission
Commissioner Ledesma seconded the motion.
A voice vote was taken. The hearing concerning case 12PLND-0051 will continue
August 8, 2012 at 7PM in City Council Chambers.
4. ZONING TEXT AMENDMENT 12PLND-0036
Consideration of the proposed text amendment to the Zoning Ordinance to discuss
the regulation of aquaponics.
Melissa Klotz, Zoning Planner, provided a staff report concerning the proposed text
amendment to the Zoning Ordinance addressing regulations for aquaponics.
Commissioner Freeman motioned to amend the proposed definition to read:
“Aquaponics: The symbiotic propagation of plans and fish in an indoor or outdoor
recirculating environment that may intends result in the harvest of said plants and or
fish.”
Commissioner Putta seconded the motion.
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Plan Commission Minutes
A voice vote was taken, the amendment was approved.
Commissioner Freeman motioned to approve a favorable recommendation to the City
Council for the proposed zoning text amendment to provide regulations for Aquaponics
Commissioner Steele seconded the motion.
A voice vote was taken, the motion passed unanimously.
5. ZONING TEXT AMENDMENT 12PLND-0047
Consideration of the proposed text amendment to the Zoning Ordinance to discuss
the zoning regulations for residential building height and dormer size in the R1, R2
and R3 districts.
Melissa Klotz, Zoning Planner, presented proposed language for a text amendment to
the zoning ordinance that would amend regulations for residential building height and
dormer size in the R1, R2 and R3 districts.
Commissioner Peters expressed concerned that the proposed amendment would create
more legal non-conforming buildings than desired.
Citing the need for more refinement and research, Commissioner Freeman motioned to
refer the matter back to the Zoning Committee of the Plan Commission to provide further
review and revision.
Commissioner Putta seconded the motion.
A voice vote was taken, the motion passed unanimously. This matter will be sent back
to the Zoning Committee of the Plan Commission.
6. COMMITTEE REPORTS
Craig Sklenar, General Planner, reminded commissioners that the Comprehensive
Plan Subcommittee will convene Wednesday July 18, 2012 at 7:30AM.
7. ADJOURNMENT
Commissioner Ledesma motioned for adjournment
Commissioner Freeman seconded the motion.
The meeting adjourned at 10:32 P.M.
The next regular Plan Commission meeting is scheduled for WEDNESDAY,
AUGUST 08, 2012 at 7:00PM in COUNCIL CHAMBERS of the Lorraine H. Morton
Civic Center.
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Plan Commission Minutes
Respectfully Submitted,
Craig Sklenar, AICP
General Planner, Community and Economic Development Department
The next regular Plan Commission meeting is scheduled for WEDNESDAY,
AUGUST 08, 2012 at 7pm in COUNCIL CHAMBERS of the Lorraine H. Morton Civic
Center.
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APPROVED
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Evanston Zoning Committee of the Plan Commission Minutes
MEETING MINUTES
ZONING COMMITTEE OF THE PLAN COMMISSION
Wednesday, June 13, 2012
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, Room 2402
Members Present: Jim Ford, Kwesi Steele, Stuart Opdycke (Assoc.), Richard Shure
(Chair), Seth Freeman
Members Absent: Dave Galloway, Scott Peters
Staff Present: Melissa Klotz, Dennis Marino
Presiding Member: Richard Shure, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
With a quorum present, Chairman Shure called the meeting to order at 7:10 P.M.
2. MINUTES
Approval of May 16, 2012 Zoning Committee of the Plan Commission Meeting Minutes:
Commissioner Ford noted that he should be listed as absent from the May 16, 2012
meeting. Commissioner Freeman motioned for approval of the May 16, 2012 meeting
minutes as amended. Commissioner Steele seconded the motion. A voice vote was
taken and the minutes were approved as written.
3. OLD BUSINESS
4. NEW BUSINESS
A.) 12PLND-0047 TEXT AMENDMENT TO THE ZONING ORDINANCE
Consideration of the proposed zoning text amendment to the Zoning Ordinance
to discuss the zoning regulations for residential building height and dormer size
in the R1, R2 and R3 districts.
Zoning Planner Melissa Klotz explained that the current residential height regulations in
the R1, R2 and R3 districts provides loopholes that allow new residences, or additions to
residences, to be built that appear to be three full stories and dwarf neighboring
properties and anger adjacent property owners. These loopholes need to be addressed
to prevent further 3 story homes from being built since the intent of the regulation is a 2.5
story maximum.
Changes to the regulations include changing the maximum 35’ mean height to peak
height, elimination of the substandard lot height limitations, elimination of the 60% rule
for half stories and the creation of a new half story definition based on attic-style half
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APPROVED
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Evanston Zoning Committee of the Plan Commission Minutes
stories with 3’ knee walls, clarification of slope ratio, and further restriction of dormer
size.
The Commissioners deliberated and determined the proposed regulation changes will
aid in keeping with the intent of the Zoning Ordinance.
Commissioner Freeman motioned to recommend approval of the proposal to the Plan
Commission with an ordinance drafted by the City’s Legal Department. Commissioner
Ford seconded the motion. A voice vote was taken and the motion was approved.
5. ADJOURNMENT
Commissioner Opdycke motioned to adjourn. Commissioner Ford seconded the motion.
The meeting adjourned at 7:45 PM.
The next meeting of the Zoning Committee of the Plan Commission will be Wednesday,
July 18, 2012 at 7:00 P.M., in the Lorraine H. Morton Civic Center, 2100 Ridge Avenue.
Respectfully Submitted,
Melissa Klotz
Zoning Planner, Community and Economic Development Department
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For City Council meeting of October 8, 2012 Item P2
Ordinance 38-O-11: Licensing of Rental Dwelling Units
For Action
To: Honorable Mayor and Members of the City Council
From: W. Grant Farrar, Corporation Counsel
Subject: Ordinance 38-O-11, Licensing of Rental Dwelling Units
Date: October 3, 2012
Recommended Action:
Planning & Development Committee unanimously recommends adoption of 38-O-11.
This ordinance was introduced at the September 24, 2012 City Council meeting.
Summary:
On October 2, the City received a letter from counsel for the North Shore-Barrington
Association of Realtors (“NSBAR”). Its attorneys expressed certain reservations
regarding the need for administrative search warrants, due process for tenants, and
evictions.
The City already thoroughly established that the ordinance does not permit the City to
evict tenants, and that any eviction is a private right of action by the Owner against the
tenant(s) pursuant to the IL Forcible Entry and Detainer Statute (735 ILCS 5/9-101 et
seq.). And, at all times, the City is aware of the administrative search warrant process,
having made use of it in the past against owners of derelict properties.
In response to NSBAR’s other concerns and after reviewing their cited cases, the City
has voluntarily added recitals (pp. 4-5) and language in §§ 5-8-5-(A) and 5-8-8-(B)-6 of
the ordinance, creating provisions that respectively address administrative search
warrants and tenant due process. These are non-substantive changes.
Legislative History:
On September 24, 2012, the Planning & Development Committee met, considered 38-
O-11, and voted unanimously to recommend that Council adopt the ordinance.
Attachments:
September 17, 2012 memo from Steve Griffin, Director of Community & Economic
Development
Ordinance 38-O-11
Rental Licensing Committee Minutes of 3-22-12, 4-19-12, 4-19-12(2), & 5-17-12
Supplemental Memorandum
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For City Council meeting of October 8, 2012
Ordinance 38-O-11 Rental Unit Licensing
For Action
To: Honorable Mayor and Members of the City Council
Planning & Development Committee
From: Steve Griffin, Director of Community & Economic Development
Subject: Ordinance 38-O-11 amending Title 5, Chapter 8 of the City Code to
Require the Licensing of Rental Dwelling Units
Date: September 17, 2012
Recommended Action
Staff recommends adoption of proposed Ordinance 38-O-11 regarding the Licensing of
Rental Dwelling Units amending Title 5, Chapter 8 of the City Code to be effective July
1, 2013. The Planning and Development Committee considered and accepted the
report of the Mayor’s Rental Unit Licensing Committee at the July 23, 2012 Planning
and Development Committee meeting. Additional recitals and the changes suggested
by this Committee are shown on the attached ordinance as underlined or strike- thru.
This ordinance was introduced at the September 24, 2012 City Council meeting.
Summary
The City of Evanston has over 13,000 rental dwelling units city-wide. The current
procedure of registering and subsequently invoicing these units does not provide for a
systematic program for life-safety inspections prior to their registration. The proposed
ordinance would instead provide a licensing procedure that is predicated on units being
inspected prior to the issuance of said rental licensing.
By joining other communities in Illinois with rental dwelling unit licensing, staff hopes to
achieve the means to solve chronic problems for those rental dwelling units which have
a long and re-occurring history of life-safety code violations.
The proposed rental unit licensing ordinance shall not require licenses for:
1. Owner occupied units
2. Units located in two-family dwellings (two-flats) where one of the two units is
owner occupied
3. Units registered as vacant buildings
4. Lodging establishments that are already registered under Title 5, Chapter 2
5. Units licensed and inspected by the State of Illinois or the Federal Government
6. Units owned by governmental agencies or public housing authorities
Memorandum
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On November 14, 2011, the Planning and Development Committee recommended a
mayoral-appointed committee be established to review proposed Ordinance 38-O-11,
regarding the licensing of rental dwelling units. The Mayor-appointed Rental Unit
Licensing Committee was established and comprised of homeowners, renters, real
estate professionals, and Aldermen with the following charge:
To ensure that the focus of the proposed program is based on life safety and
basic housing standards for the occupants of the property;
To ensure that the licensing program will be implemented with the goal of
compliance and not punishment, if inspections reveal life safety or basic
housing standard violations of rental dwelling units;
To ensure the incorporation of best practices discovered by review of other
municipalities and similar national communities;
To ensure that the proposed ordinance balances the needs of all concerned
parties.
The Committee met on four different occasions to review and discuss the draft
ordinance and offered the following recommendations:
Section 5-8-4(A)6, the Committee recommends the consideration to accept floor
plans that may not be “to scale”, but provide sufficient detail that meet property
maintenance standards of the unit. The floor plan is to depict the living space such
as the number of bedrooms, living room, and kitchen.
Section 5-8-4(B), the Committee recommends the consideration of a fee schedule
that prorates the $26.00 annual license fee for multi-unit buildings that would be
subsequently adopted by the City Council. Staff recommends that multifamily
buildings that have units with full sprinkler systems should indeed be reduced
from $26 per unit to $13 per unit. It is estimated that approximately 25% of all
rental units in Evanston have sprinkler systems.
Section 5-8-5(A), the Committee recommends language amendment stating “The
City shall may inspect all any rental Units no less than once every four (4) years.”
(CDBG code compliance will still remain on a 2 year cycle). The ordinance will
provide the inspector with the ability to enter the unit and inspect for the safety of the
building.
5-8-5(C), the Committee recommends the consideration to amend the language of
the ordinance that would extend the license periods until the end of an established
compliance schedule.
5-8-7(B), the Committee interprets that the intent of this section applies to the
submission of false information and/or lack of submission of accurate and true
information.
Section 5-8-8(A), the Committee came to consensus that egregious violations such
as: “Life Safety”; “Building Regulations”; “Housing Regulations”; “Zoning”; “Health
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and Sanitation”; and Nuisance premises, should be a fundamental part of licensing
rental units, denial of the license, and/or revocation.
Section 5-8-8(B), the Committee recommends the consideration to revise the
language in this section to require the Community and Economic Development
Director to send any notices of license revocation “Not less than three (3) (14)
business days prior to revoking a hearing to revoke a license..”
5-8-8(C), the Committee recommends the consideration to continue the practice of
“hearings shall be conducted by the City Manager.”
Section 5-8-8(E), the Committee recommends the elimination of the section in its
entirety, which called for a 180 day wait period for the issuance of a new license to
any rental unit where a license was revoked for over occupancy or nuisance.
Section 5-8-9(C), the Committee recommends the elimination of the section in its
entirety, which prohibits the City Clerk from issuing transfer stamps unless the
grantor or seller present a current and valid license for every premise unit;
Nuisance Ordinance Process
In 2007, the Evanston City Council amended the Nuisance Premises ordinance which
allows the Evanston Police Department to hold landlords, managers and building
owners accountable for encouraging or permitting criminal activity on their properties;
and enables the Police Department to keep watch over Evanston’s neighborhoods with
the intent of curbing the effects of disruptive behavior and crime on individuals in their
homes, businesses and on the public way. This ordinance is a fundamental part of the
denial of a rental license. Pursuant to the Nuisance Premises ordinance, the Chief of
Police can deem a property to be a nuisance premises after either one felony or two
misdemeanors/ordinance violations, specifically arrests or citations, occur within a six-
month period on-site. Once a property is declared a nuisance premises, the ordinance
requires that the property owner/manager meet with the Chief of Police within 30 days
to develop and implement measures designed to abate the nuisance. Property
owners/managers who fail to implement a successful plan of correction may ultimately
receive fines from the City’s Division of Administrative Hearings.
License Revocation Process
To establish consistency, staff recommends the continued use of the license revocation
process that applies across the board to all licenses, departments, and functions
reviewed by the City. The current revocation process is in place:
1. All parties are apprised of the procedure for license revocation hearings and
given the opportunity to present relevant evidence and testimony;
2. City Manager or his/her designee conducts the hearing and shall have the
authority to maintain order and decorum in the hearing;
3. Hearing takes place;
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4. City Manager concludes hearing with fact and argument portion;
5. City Manager makes findings on the record (Order of Revocation, Suspension for
a definite time, or other relief at that time.)
6. Order is prepared and transmitted (via regular mail and electronic mail) to the
licensee within three (3) business days of the conclusion of the hearing.
To avoid license revocation, landlords may correct cited violation issues during any time
of the revocation process. The City acknowledges that due-diligence of compliance by
landlords is not considered a violation of the City Code, but compliance.
Overall, the Committee suggested that rental inspections focus on life safety and basic
housing standards for the occupants of the property. The goal of the proposed
ordinance is compliance and not punishment.
Attachments:
Ordinance 38-O-11
Rental License Committee Minutes of 3-22-12, 4-19-12, 4-19-12(2), & 5-17-12
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10/3/2012
9/14/2012
10/27/2011
10/3/2011
6/16/2011
38-O-11
AN ORDINANCE
Amending Title 5, Chapter 8 of the City Code
to Require the Licensing of Rental Dwelling Units
WHEREAS, the City of Evanston is a home-rule municipality pursuant to
Article VII of the Illinois Constitution of 1970; and
WHEREAS, as a home rule unit of government, the City has the authority
to adopt ordinances and to promulgate rules and regulations that protect the public
health, safety, and welfare of its residents; and
WHEREAS, the Supreme Court of Illinois has recognized that “the concept
of home rule adopted under the provisions of the 1970 constitution was designed to
drastically alter the relationship which previously existed between the local and State
government” (Kanellos v. County of Cook (1972), 53 Ill.2d 161, 166); and
WHEREAS, the Local Government Committee to the delegates of the
sixth Illinois constitutional convention found that
home-rule powers are most urgently needed by larger municipalities in the
more highly urbanized areas of the state. Although the problems of urban
society affect many small localities, they are felt most intensely in larger
cities and villages. Dense concentrations of population and industry call
for the creative use of flexible governmental powers to achieve and
maintain order, social justice and a satisfactory quality of life. The renewal
of old and deteriorating neighborhoods and business districts which
characterize larger municipalities requires extra revenue, better planning
and more efficient administration (7 Record of Proceedings, Sixth Illinois
Constitutional Convention, 1628-29); and
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WHEREAS, the Supreme Court of Illinois held that, even in 1981,
[t]he City of Evanston is a densely populated and highly urbanized
municipality with a large number of rental units… In accordance with the
goals attempted to be achieved by the creation of home rule, the local
governing body can create an ordinance specifically suited for the unique
needs of its residents and is keenly and uniquely aware of the needs of
the community it serves (City of Evanston v. Create, Inc., 85 Ill.2d 101,
113-14); and
WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970
states that, generally, “a home rule unit may exercise any power and perform any
function pertaining to its government and affairs including, but not limited to, the
power… to license”; and
WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970,
which states that the “powers and functions of home rule units shall be construed
liberally,” was written “with the intention that home rule units be given the broadest
powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and
WHEREAS, the Supreme Court of Illinois has held that
the home rule unit of Evanston may act under its constitutionally granted
police powers to pass reasonable regulations concerning the activities of
landlords and tenants in order to protect the public health, safety, morals,
and welfare… The right of a private party to contract in regard to his
property must be subordinate to the overriding needs to protect the
interests of the public at large (Create, supra, at 115); and
WHEREAS, pursuant to its home rule authority, the City has adopted, as
part of the Evanston City Code of 2012, as amended (“City Code”), by reference, the
2003 International Property Maintenance Code, 2003 International Building Code, 2003
International Residential Code, 2003 International Plumbing Code, 2005 National
Electrical Code, 2003 International Mechanical Code, 2003 International Fire Code, and
the 2003 National Fire Protection Association 101, Life Safety Code; and
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WHEREAS, the City equally enforces the aforementioned codes with
regards to lodging establishments and rental dwelling units City-wide; and
WHEREAS, the Illinois Municipal Code states that “the corporate
authorities of each municipality may fix the amount, terms, and manner of issuing and
revoking licenses” (65 ILCS 5/11-60-1); and
WHEREAS, pursuant to its home rule authority and the Illinois Municipal
Code, the City licenses lodging establishments, including boarding houses, dormitories,
fraternity houses, furnished rooming houses, hotels, lodging houses, private clubs,
retirement hotels, rooming houses, and sorority houses; and
WHEREAS, at present, the City does not license rental dwelling units; and
WHEREAS, in 1983 and pursuant to its home rule powers, the Village of
Mount Prospect adopted an ordinance, upheld by the First District Appellate Court of
Illinois, that charged a licensing fee for rental dwelling units in order to “maintain and
improve the quality of rental housing” (Oak Park Trust & Savings Bank v. Village of Mount
Prospect, 181 Ill.App.3d 10, 13); and
WHEREAS, a survey of the members of the Illinois Association of Code
Enforcement, conducted during the week of October 17, 2011, found seventeen (17)
municipalities that license rental dwelling units, a list of which is attached to this
Ordinance 38-O-11 as Exhibit A and incorporated herein by reference; and
WHEREAS, licenses are not fundamental rights subject to substantive
due process, but property rights subject to the established rational basis analysis of
economic regulation (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d
1124); and
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WHEREAS, on July 25, October 10, and November 14, 2011, the Planning
and Development Committee (“P&D Committee”) of the City Council held meetings in
compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.), to
consider the licensing of rental dwelling units, received exhaustive input from the public
regarding the same, and recommended the Mayor appoint, with City Council approval, a
special committee comprised of homeowners, renters, real estate professionals, and
Aldermen, to review the proposed ordinance and recommend amendments thereto; and
WHEREAS, on March 22, April 19, May 17, and June 14, 2012, the special
committee held meetings in compliance with the provisions of the Illinois Open Meetings
Act, considered the proposed ordinance, received additional input from the public, and
proposed amendments thereto; and
WHEREAS, on September 24, 2012, the P&D Committee held a meeting,
in compliance with the provisions of the Illinois Open Meetings Act, considered the
recommendations of the special committee, received additional input from the public, and
adopted its recommendations; and
WHEREAS, on September 24 and October 8, 2012, the City Council held
meetings, in compliance with the provisions of the Illinois Open Meetings Act, considered
the recommendation of the P&D Committee, received additional input from the public,
and adopted said recommendation; and
WHEREAS, this ordinance provides appropriate due process to owners of
properties subject to the ordinance; and
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WHEREAS, in order to comply with this ordinance, property owners need
only comply with the applicable provisions of the City Code, thereby fulfilling their
responsibilities regarding tenants’ health, safety, and welfare; and
WHEREAS, there are nine (9) intermediate steps from the first inspection
until the revocation hearing, allowing the property owner the opportunity to correct
violations at anytime during the course of those nine (9) intermediate steps before a
license is revoked, and such opportunity provides the property owner sufficient time and
sufficient due process. These multiple layers of procedural protection for property
owners is sufficient and provides sufficient 4th Amendment safeguards (see Mann v.
Calumet City, 2009 WL 395465 (N.D.Ill. 2009)); and
WHEREAS, the provision for an administrative search warrant procedure
in the event an Owner refuses to permit or obtain lawful entry into a Unit for inspection,
and the assessment of all costs relative thereto, is Constitutionally proper (see Makula
v. Schiller Park, 1998 WL 246043 (N.D.Ill. 1998)); and
WHEREAS, the City Council has determined that there is a compelling
governmental interest in licensing rental dwelling units in order to protect the health,
safety, and welfare of City residents; and
WHEREAS, it is well-settled law that the legislative judgment of the City
Council must be considered presumptively valid (see Glenview State Bank v. Village of
Deerfield, 213 Ill.App.3d 747) and is not subject to courtroom fact-finding (see National
Paint & Coating Ass’n, supra),
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
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SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: Title 5, Chapter 8 of the City Code is hereby deleted in its
entirety and replaced with the following, titled “Licensing of Rental Dwelling Units”:
5-8-1: PURPOSE:
The purpose of this Chapter is to promote the public health, safety, and welfare by
requiring the licensing of all rental dwelling units within the City of Evanston.
5-8-2: DEFINITIONS:
For the purposes of administering this Chapter, these definitions shall apply:
DIRECTOR: The Director of the City of Evanston Community & Economic Development
Department or his or her designee.
OWNER: Any person, agent, operator, firm or corporation having a legal or equitable
interest in real property; or recorded in the official records of the state, county, or
municipality as holding the title to the real property; or otherwise having control of the
real property, including the guardian of any such person, or the executor or
administrator of the estate of any such person. Throughout this Chapter, the singular
shall include the plural.
UNIT: Shall have the same definition as “dwelling unit” in Section 6-18-3 of this Code.
5-8-3: LICENSE REQUIRED; LICENSES NON-TRANSFERABLE:
(A) License Required: It shall be unlawful for any person to rent or offer for rent any
Unit, located within the City, for which there is no current and valid license issued
pursuant to the terms of this Chapter. Notwithstanding the foregoing, no license
shall be required for:
1. Owner-occupied Units;
2. Units located in Two-Family Dwellings, as defined in Section 6-18-3 of this
Code, when one (1) Unit therein is Owner-occupied;
3. Units that are neither occupied nor for rent, such as those registered as
Vacant Buildings pursuant to Title 4, Chapter 20 of this Code;
4. Lodging rooms or rooming units or vacation rentals as defined in Section
6-18-3 of this Code and/or governed by Title 5, Chapter 2 of this Code;
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5. Units licensed and inspected by the State of Illinois or the Federal
Government, including, but not limited to, nursing homes, retirement
centers, rest homes; and/or
6. Units owned by governmental agencies or public housing authorities.
(B) Licenses Non-Transferable: No license shall be transferred to another Unit.
5-8-4: LICENSE APPLICATIONS; FEES; AMENDMENTS; EXPIRATION:
(A) License Applications: Every Owner who applies for a license to rent a Unit, a
renewal of such a license, or an amendment to such a license, shall file with the
City, no later than December 31 of each year and on a form generated and
provided by the Director, a written and signed application, which he/she certifies
is true and correct. Every such application shall contain information including,
but not limited to, the following:
1. The name, street address, telephone number, and e-mail address of: each
Owner of the Unit; and/or a responsible partner or officer if the Owner is a
partnership or voluntary unincorporated association; and/or the registered
agent if the Owner is a corporation or limited liability company;
2. The name, street address, telephone number, and e-mail address of a
natural person twenty-one (21) years of age or older, designated by the
Owner as the authorized agent for receiving notices of City Code
violations and for receiving process, in any court proceeding or
administrative enforcement proceeding, on behalf of such Owner in
connection with the enforcement of the City Code. Notwithstanding the
foregoing, this person may be between eighteen (18) and twenty-one (21)
years of age provided that the license application includes proof that said
person has a valid realtor’s license issued pursuant to the Illinois Real
Estate License Act, 225 ILCS 454-1-1 et seq., as amended. This person
must maintain an office and/or reside in Cook County, Illinois. An Owner
who is a natural person and who meets the requirements of this
Subsection may designate him/herself as agent;
3. The name, street address, telephone number, and e-mail address of the
Owner’s agent for the purpose of managing, controlling or collecting rents,
and any other person who is not an Owner but who controls such rental
Unit, if any;
4. The name, street address, and telephone number of each company that
provides an insurance policy for the rental Unit;
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5. The street address and property index number(s) of the property whereon
the rental Unit is located.
6. A floor plan of the rental Unit that indicates the square footage and
intended purpose of each room.
7. A statement that the Owner is aware of and shall comply with the portions
of the City Code applicable to the business of offering Unit(s) for rent.
(B) License Fees: The Owner of a rental Unit shall pay an annual license fee of
twenty-six dollars ($26.00) for each such Unit when he/she files a license
application or renewal. The fee for multi-Unit buildings shall not be prorated by
means of a schedule adopted by the City Council. Failure to pay the annual fee
for any such license within six (6) weeks of license expiration shall result in an
additional late charge of thirty percent (30%).
(C) Refusal to Issue License: The City may refuse to issue a license for any Unit
that suffers from any cause for revocation set forth in Section 8 of this Chapter
and/or if the application for such a Unit indicates that such a violation exists (e.g.,
the submitted floor plan indicates insufficient means of egress). The City
reserves the right to inspect any Unit before issuing a license for said Unit.
(D) License Amendments: Whenever there is a change in the required information
for a license application the Owner shall, within twenty (20) days of such change,
apply for an amendment to the license for said Unit. There shall be no additional
fee for filing a license amendment.
(E) License Expiration: Each license shall automatically expire one (1) year after its
date of issuance.
5-8-5: INSPECTIONS:
(A) The City shall may inspect all any rental Units no less than once every four (4)
years. The City shall provide notice to the Owner of a rental Unit, and/or the
Owner’s local agent, of upcoming inspections via First Class U.S. Mail, sent at
least twenty-one (21) days before said inspection. Inspections will be made at
reasonable times. In the event any Owner fails or refuses to permit or obtain free
access and entry, thereby allowing the City to inspect the Unit, the Director may
petition and obtain an order from a court of competent jurisdiction directing such
Owner to permit this inspection. All costs of such petition including court costs,
attorney’s fees, administrative costs, and inspection costs, shall be assessed to
the Owner.
(B) When an inspection of a rental Unit reveals any violations of the City Code, the
Director shall establish a compliance schedule. In establishing a compliance
schedule, the Director shall determine the minimum time reasonably necessary
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to correct the violations based upon the number and severity of the violations.
The Director shall send notice, via First Class U.S. mail, to the property Owner or
his/her local agent at the address provided on the most recent license
application. Said notice shall include the following:
1. Description of the relevant Unit, sufficient for identification;
2. A list of the violations of the City Code;
3. The possible penalties for said violations; and
4. The date upon which the licensing re-inspection shall occur.
(C) The City shall perform a licensing re-inspection of the rental Unit at the end of the
compliance schedule. The fact that a Unit is the subject of a compliance
schedule shall not prohibit renewal of the license for said Unit.
(D) The Owner of the rental Unit or his/her local agent shall correct all City Code
violations cited in the aforementioned notice by the end of the compliance
schedule. If the Owner or his/her local agent fails to make such corrections, the
Owner may be adjudged liable for said Code violations and the license for said
Unit shall be subject to revocation pursuant to the terms of this Chapter.
5-8-6: POSTING OF LICENSE REQUIRED:
It shall be unlawful for any Owner of a rental Unit within the City to fail to post the
license for said Unit, issued according to the terms of this Chapter, or a true copy
thereof, conspicuously upon the premises wherein said Unit is located.
5-8-7: PENALTIES:
(A) Any person found liable for renting or offering for rent any Unit, located within the
City, for which there is no current and valid license issued pursuant to the terms
of this Chapter, shall be fined five hundred dollars ($500.00) for the first offense,
one thousand dollars ($1000.00) for the second offense in any one (1)-year
period, and two thousand five hundred dollars ($2,500.00) for the third and any
subsequent offense in any one (1)-year period. A separate offense shall be
deemed committed each day during which a violation occurs or continues.
(B) Any person found liable for failing to amend a license as required by this Chapter
and/or submitting false information on a license application, license renewal,
and/or a license amendment filed pursuant to this Chapter, shall be fined one
hundred dollars ($100.00) for the first offense, two hundred fifty dollars ($250.00)
for the second offense in any one (1)-year period, and five hundred dollars
($500.00) for the third and any subsequent offense in any one (1)-year period.
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Each day that such information remains uncorrected by the owner(s) shall
constitute a separate and distinct offense.
(C) Any person found liable for failing to post a license as required by this Chapter
shall be fined one hundred dollars ($100.00). A separate offense shall be
deemed committed each day during which a violation occurs or continues.
(D) Any fines shall be debts due and owing to the City that the City may collect by
any means allowed by law, including, but not limited to, filing a lien against the
Unit or the premises wherein said Unit is located.
5-8-8: REVOCATION; REVOCATION PROCEDURES:
(A) The Director may revoke a license issued pursuant to the terms of this Chapter
for any of the following reasons:
1. If the Owner of the relevant rental Unit or his/her local agent violates any
of the terms of this Chapter;
2. If the rental Unit or its use suffers from and/or creates any violations of the
following portions of the City Code: Title 4, “Building Regulations;” Title 5,
“Housing Regulations;” Title 6, “Zoning,” including, but not limited to,
occupancy by more than three (3) unrelated persons living together as a
single housekeeping unit; Title 8, “Health and Sanitation;”
3. If the Owner of the relevant rental Unit or his/her local agent is deemed to
have maintained a Nuisance Premises in the Unit or on the premises
wherein said Unit is located, in violation of Section 9-5-4 of the City Code;
4. If, pursuant to Title 4, Chapter 20 of the City Code, the Director deems the
rental Unit, or the premises wherein the Unit is located, to be a Vacant
Building, as defined therein; and/or
5. If the City or other governmental agency condemns the rental Unit or the
premises wherein the Unit is located.
(B) Not less than three (3) fourteen (14) business days prior to revoking a revocation
hearing for a license issued pursuant to the terms of this Chapter, the Director
shall send, via First Class U.S. mail, a notice of revocation hearing to the Owner
or his/her authorized agent at the address provided on the most recent license
application. Notice shall be sufficient if sent to the address of the authorized
agent indicated on the license application. Said notice shall include the following:
1. Description of the relevant Unit, sufficient for identification;
2. A statement that the license for said Unit is subject to revocation;
329 of 424
38-O-11
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3. A statement of the reasons for the revocation;
4. The date and time upon which a revocation hearing shall occur; and
5. The location for said revocation hearing.
6. An Owner or his/her authorized agent shall notify all tenants of the
revocation hearing by giving each and every tenant of the rental Unit a
copy of the City’s notice of revocation hearing.
(C) Hearings shall be conducted by the City Manager in accordance with procedures
drafted by the Corporation Counsel.
(D) Within ten (10) business days after the close of the hearing, the City Manager
shall issue a written decision that shall constitute a final determination for
purposes of judicial review pursuant to the Illinois Administrative Review Law,
735 ILCS 5/3-101 et seq., as amended. In reaching a decision, the City Manager
may consider any of the following:
1. The nature of the violation.
2. The nature and extent of the harm caused by the licensee's action or
failure to act.
3. The factual situation and circumstances surrounding the violation.
4. Whether or not the action or failure to act was willful.
5. The record of the licensee with respect to violations.
(E) The Director shall not reinstate a license for a rental Unit that has been revoked
pursuant to the terms of this Chapter. The Owner of such a Unit or his/her local
agent must apply for a new license for said Unit pursuant to Section 4 of this
Chapter. The Director shall not issue a new license for the rental Unit until a City
inspection of the Unit reveals no violations of the City Code. If the license was
revoked due to over-occupancy and/or violation(s) of Section 9-5-4 of the City
Code, the Director shall not issue a new license for the rental Unit until at least
one hundred eighty (180) days have elapsed since the date of revocation.
5-8-9: ENFORCEMENT:
(A) The City may enforce the terms of this Chapter by any lawful means, including,
but not limited to, proceedings in the City’s Division of Administrative Hearings or
the Circuit Court of Cook County.
330 of 424
38-O-11
~12~
(B) The Director may refuse to issue any permit(s) required by the City Code for any
construction, alteration, installation, razing or other work done in or on any rental
Unit, or the premises wherein said Unit is located, or any certificate of occupancy
required by the City Code for such a Unit or the premises wherein said Unit is
located, unless the Owner or other applicant for such permit(s) and/or
certificate(s) presents a current and valid license for every such Unit.
(C) The City Clerk shall issue no real estate transfer tax stamps for a transfer
affecting the premises wherein any rental Unit(s) is/are located unless the grantor
or seller presents a current and valid license for every such Unit.
(D C) Records kept by the City for the purposes of enforcing the terms of this Chapter
shall constitute evidence in the courts of the State of Illinois with regards to any
action filed pursuant to the City’s Residential Landlord and Tenant Ordinance, as
set forth in Title 5, Chapter 3 of this Code.
5-8-10: SEVERABILITY:
That if any provision of this Chapter or application thereof to any person or
circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect
other provisions or applications of this Chapter that can be given effect without the
invalid application or provision, and each invalid provision or invalid application of this
Chapter is severable.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: This ordinance shall be in full force and effect on January
July 1, 2013, after its passage, approval, and publication in the manner provided by law.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
331 of 424
38-O-11
~13~
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
332 of 424
38-O-11
~14~
EXHIBIT A
Illinois Municipalities Known to
License Rental Dwellings
Aurora
Batavia
Carpentersville
Des Plaines
Elmwood Park
Glendale Heights
Hanover Park
Midlothian
Mount Prospect
Oak Park
Rolling Meadows
Round Lake Beach
Streamwood
Waukegan
West Chicago
Westmont
Woodridge
333 of 424
APPROVED ON 4/19/12
Page 1 of 3
Rental Unit Licensing Committee
MEETING MINUTES
RENTAL UNIT LICENSING COMMITTEE
Thursday, March 22, 2012
7:00pm
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2402
Members Present: Albert Bowen, Richard Buchanan, Jane Evans, Barbara Janes, Lisa
Pildes, James R. Schermerhorn, Alderman Judy Fiske, Alderman
Donald Wilson, Jared Cogan (NU Student Representative)
Members Absent: Paul Arntson, Dana Carroll, Steven Monacelli, Pat Phillips, Niabi
Schmaltz, Alderman Jane Grover
Staff Present: Steve Griffin, Shanee Weston, Jeff Murphy
Presiding Member: Mayor Elizabeth Tisdahl
DECLARATION OF QUORUM
With a quorum present, Mayor Elizabeth Tisdahl called the meeting to order at 7:04pm.
INTRODUCTION
Mayor Tisdahl began the first committee meeting with an introduction requesting
members to introduce themselves to the group. She followed introductions with the
reading of the charge for the committee for the record, which is the following: to ensure
that the focus of the proposed program is based on life safety and basic housing
standards for the occupants of the property; to ensure that the licensing program will be
implemented with the goal of compliance and not punishment, if inspections reveal life
safety or basic housing standard violations of rental dwelling units; to ensure the
incorporation of best practices discovered by review of other municipalities and similar
national communities; and to ensure that the proposed ordinance balances the needs of
all concerned parties. Mayor Tisdahl asked the committee to note that the charge does
not relate to the three (3) unrelated law.
STAFF REPORTS
Mr. Griffin reviewed and discussed with the committee the existing registration rental
buildings ordinance and compared it to the new proposed ordinance for licensing rental
dwelling units
Ms. Evans commented that the ordinance should indicate that landlords must notify the
tenant of violations, adding this amendment would bring forth buy-in.
Alderman Wilson requested staff to work on a graduated fee scale for the license fee.
He suggested that maybe the inspectors should inspect some of the units, and then the
City “may” or has the option to inspect all units. This would reduce the burdens
expressed, but keep the goal. He further recommended that staff take out the word
334 of 424
APPROVED ON 4/19/12
Page 2 of 3
Rental Unit Licensing Committee
“shall” and “all buildings…” The Mayor seconded that request, and added she would
feel better with 20% of units expected than just one on every floor inspected.
Mr. Bowen explained that the change with the Section 8 inspection process duplicates
efforts. Mr. Griffin will bring the Section 8 inspection process back to the committee.
Committee members inquired if the denial of transfer stamps was considered by the
Corporation Council. Also, the committee felt as though the notice provision stating 3
business days in section 5-8-8(B) may not be enough days of notice. Mr. Griffin assured
the committee that staff will look into this.
Ms. Janes proposed that the committee consider police calls for the ordinance.
Alderman Wilson questioned “how do you tie in nuisance premise?” Ms. Weston
explained Crime-Free Programs adopted by many municipalities and how it has been
tied in with the licensing process and ordinance. Mr. Griffin provided Schaumburg as an
example, and stated that staff will bring back further research on Crime-Free Programs
of other municipalities. Mr. Griffin will also provide the committee with a copy of the
City’s nuisance ordinance.
Alderman Wilson informed the committee that he is currently working with others on the
current amended ordinance relating to the three (3) unrelated ordinance, for Zoning,
and welcomes suggestions. He emphasized to the committee that “we have to be
careful to separate the three unrelated issue, this is about safety of units or property
maintenance.”
There was a consensus by the committee that the reference to “6 months” for
revocation regarding the over occupancy ordinance in section 5-8-8(E) and how it
should be removed from the ordinance.
Alderman Fiske recommended that the requirement of floor plan submissions be
enforced. She also recommended that if there is a four (4) bedroom unit, then 4 people
should be allowed to reside in unit.
Mr. Griffin informed the committee that Property Maintenance Inspectors will focus on
cases with open violations and that inspections will occur for the first year on these non-
compliance properties.
Mr. Griffin assured the committee that staff will provide an analysis on bed bugs for the
next meeting.
Staff informed the committee that if a property is dangerous the City will inspect
according to section 5-8-5(B) of the City Code. Mr. Griffin stressed that “this is about
safety”. Overcrowding is still looked at, Mr. Griffin added, and “we will always
recommend to go, inspect, and to make sure the darn thing is safe”. Ms. Janes asked
for staff to provide the process of determining a dangerous property. She stated “we
may need to look at permits and to look at what is being determined in the field.”
NEW BUSINESS
Committee agreed that the next meeting date will be April 19, 2012.
ADJOURNMENT
The meeting adjourned at 8:52pm, on March 22, 2012.
335 of 424
APPROVED ON 4/19/12
Page 3 of 3
Rental Unit Licensing Committee
Respectfully Submitted,
Shanee Weston
Management Analyst, Community & Economic Development
336 of 424
DRAFT
1
MEETING MINUTES
RENTAL UNIT LICENSING COMMITTEE
Thursday, April 19, 2012
7:00pm
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2402
Members Present: Paul Arntson, Albert Bowen, Jane Evans, Barbara Janes,
Steven Monacelli, Pat Phillips, Lisa Pildes, James R.
Schermerhorn, Niabi Schmaltz, Mayor Elizabeth Tisdahl,
Alderman Judy Fiske, Alderman Donald Wilson,
Members Absent: Dana Carroll, Pat McPherson
Staff Present: Steve Griffin, Shanee Weston, Jeff Murphy
Presiding Member: Alderman Judy Fiske
INTRODUCTION
Alderman Fiske began the meeting with an introduction and informed the
Committee that the Mayor was unable to attend the beginning of the meeting,
therefore Alderman Fiske chaired the meeting.
DECLARATION OF QUORUM: ALDERMAN FISKE, CHAIR
With a quorum present, Alderman Judy Fiske called the meeting to order at
7:05pm.
APPROVAL OF MARCH 22, 2012 MEETING MINUTES
A motion to approve the minutes was moved by Alderman Wilson and Alderman
Grover seconded the motion to approve the minutes. A voice vote was taken and
the minutes were unanimously approved.
CITIZEN COMMENT
Andrew Roberts (1009 Wesley Ave.), representing the Evanston Properties
Association, informed the Committee that the members will be receiving a packet
from the organization in the mail.
Barry Beansen (1901 Sherman Ave.), suggested attaching license fee to water
bill.
Michael Morand (3036 Central St.), expressed a concern for the potential of
abuse by tenants of the proposed ordinance.
337 of 424
DRAFT
2
Bernard Hammer (1455 Tower Rd.), representing a property owner in Evanston,
informed the Committee that he has provided Ken Cox, Staff Attorney, a letter
regarding the assessment of fees for rental licensing. Mr. Hammer read Ken
Cox’s response letter. Mr. Hammer will submit further comments in writing to Mr.
Griffin for distribution to the Committee.
Judy Roettig (Chicagoland Apartment Association), informed the Committee
that the association was around for the adoption of the Rental Registration
ordinance in 2008. Ms. Roettig is concerned about the assessment of inspection
fee and referred to November 2011 memo from Community & Economic
Development.
Mike Tanner (2237 Ridge), feels that proposed is a “heavy handed tactic” to
enforce.
Bilha Salom Hoffman, wants the Committee to consider that what is proposed is
“bad business for Evanston”. She would like the consideration of her as a
property owner as a small business owner.
Howard Handler (Realtors Association), would like the Committee to consider
‘why licensing is impossible to enforce and denies due process’. He expressed
that rental registration process should continue.
Irene McKirdy, would like clarification from the Committee regarding occupancy.
Ms. McKirdy als inquired if meeting minutes reflect the comments of citizens and
on a factual basis. Alderman Fiske assured tenant that the meeting minutes
reflect what was said at the previous meeting.
STAFF REPORTS
Mr. Griffin provided the Committee with an update on Bed Bugs from the Health
Department state that a proliferation of, or evidence of would not be grounds for
unsafe for occupancy and does not weigh in for the licensing. He added that the
Health Department would weigh in regarding rodent harboring, lack of running
water in the inspection process. Mr. Schermerhorn spoke of frustration of all the
expenses of running a building and stated it has morphed into a “bureaucratic
beast” that needs to be fed.
Mr. Griffin informed the Committee that the HUD Inspection process was
provided in the packet and introduced Jeff Murphy, Building and Inspection
Services Division Manager, to provided pros and cons for using the HUD
inspection in lieu of using City inspectors for the inspection process of rental unit
license. Mr. Murphy informed the Committee that there is a total of 870 dwelling
units in the City that are subsidized housing, 200 are dwelling units for elderly
and disabled. There are 625 voucher holders that don’t live in HUD owned
properties; these individuals live in rental buildings throughout the City which is
6% of the rental inventory. The pros of using the HUD inspection for licensing
would mean marginally less inspections, the City can work with HUD and Police
to get HUD voucher holders out of properties where there are substantial code
338 of 424
DRAFT
3
violations. The cons of using the HUD inspection for licensing would be the that
HUD violations cannot be enforced by City Property Maintenance Inspectors;
HUD does not consider City Code; HUD inspects voucher holder units not the
entire building or common area but not quantified; landlords are reluctant to
share inspection information with staff; HUD staff are difficult to reach and does
not communicate with City staff. Mr. Murphy clarified to Ms. Janes that HUD
voucher holders are the same as Section 8 recipients. There are 45 scattered
buildings throughout Evanston. Mr. Griffin summarized that HUD inspections
could be useful information, but not take the place of actual inspections for the
City. Mr. Griffin emphasized that the focus of the inspections are on properties
with open violations and cases yet to be resolved. We are giving them time to fix
violations prior to the issuance of license. Alderman Wilson noted he would like
to see a policy referring to the HUD reports if all inspections were like A+, and not
written into the ordinance. He added, ‘just because you have a good report from
HUD doesn’t mean we will issue a license’. Alderman Wilson clarified that HUD
inspections could be a “data point” or course of reference, not to rely exclusively
on HUD report.
Mr. Griffin informed the Committee the he and staff met with Commander Parrot
of EPD regarding the nuisance ordinance. The police are yet to claim a property
a nuisance over the past year, there has been less than a handful of nuisance
claims over the past several years. Mr. Griffin stated that the Police will continue
to use the ordinance as a tool to deal with problem properties. The EPD will
report nuisance properties for the City, and the severity of property would
determine of revocation. If problems exist, the City will check back the next year
to see if the problem still exist, and procedures will be developed if a license
scheme is set up. Ms. Evans believes there is a direct correlation to activity pre-
nuisance ordinance. The nuisance ordinance has “teeth to it” that allow the
Police and Fire to do their job and a tool that give credence to the neighbors. Mr.
Monacelli inquired as to what ithe penalty for the nuisance ordinance is. Mr.
Griffin emphasizes that a property should not receive a rental license if a
nuisance premise violation is determined. What is the basis for a nuisance
ordinance, Ms. Pildes inquired. Mr. Griffin quoted the City Code of Section 9-5-
4(2) “in any six (6) month period, the premise is the site of two (2) or more
offenses which are misdemeanors under state or federal law of violation of this
code”. Whoever is at the property is innocent till proven guilty. Ms. Pildes states
that there are many instance if a ticket is written and, if written, if it stands in
Administrative Adjudication. She further inquired how minor do violations of
section 9-5-4(2)v and (w) have to be. Mr. Griffin explained that the Police will
enforce the nuisance ordinance, but Property and Zoning will enforce section (v)
and (w). Ms. Pildes has a problem with what is written and what is said, she want
to know what will be enforced. Alderman Wilson clarified that there are particular
ordinances the Police will be interested in enforcing, and that the scope of what
we’re doing has nothing to do with what the Committee is looking at. The
determination of issuing a license is based upon a nuisance premise being cited.
If a premise continues to be so bad the license could be revoked. Mr. Monacelli
339 of 424
DRAFT
4
was notified that the over-occupancy ordinance is not up for discussion. He also
inquired that if a revocation occurred what would happen to the tenant and all
his/her belongs. Mr. Griffin responded that it would be an issue between the
tenant and the landlord. He hadded the City will develop a compliance schedule.
The consensus of the Committee was that the City nuisance ordinance should be
a fundamental part of licensing rental units and the denial of the license.
Staff presented suggested changes requested from the first meeting with the
discussion / general consensus on the following changes that will be
recommended to the City Council:
Consider a fee schedule revision to prorate the $26 annual license fee for
multi-unit buildings 5-8-4 (B). The City will issue one form that has multiple
units listed on it. The City Council will decide on what the fee schedule is,
which will not be within the Rental Unit Licensing Ordinance. Alderman
Grover recognized that the fee considers the cost for the inspection
program;
Revise the language in 5-8-5 (A) so that the City “may” inspect “any” rental
units no less than once every 4 years. (CDBG code compliance will still
remain on a 2 year cycle). The ordinance will allow the inspector to have
the ability to go in and inspect to ensure the safety of the building. Mr.
Arnston received clarification that with the license you have the leverage
to inspect, with the registration you go through Circuit Court;
Revise language in 5-8-8 (B) to provide that the Community and Economic
Development Director send any notices of license revocation not less than
“14” business days prior to “a hearing to revoke” a license;
Eliminate section 5-8-8 (E) entirely that called for a 180 day wait period for
the issuance of a new license to any rental unit where a license was
revoked for over occupancy or nuisance;
Eliminate section 5-8-9 (C) that prohibits the City Clerk from issuing
transfer stamps unless the granter or seller present a current and valid
license for every premise unit;
NEW BUSINESS
The Committee did not come to a consensus to accessing a graduated fee or
removing the exception of owner occupied flats. Mr. Murphy explained the
inspections are estimated $45 per building, 15 minutes to inspect the unit and 15
minutes for the common area. Staff informed the Committee that hardware and
technology would be needed.
Other Committee discussions included the 3 unrelated rule (possible
amendments to it and how such violations would be treated via licensing), tenant
and / or landlord rights and impacts for licenses that are not issued or revoked.
340 of 424
DRAFT
5
Committee agreed that the next meeting date will be May 17, 2012 at 7:00pm:
Provide additional information on when / how fines would be imposed via
section 5-8-7(B). The Committee would like for it to specify that if “false
information” is submitted a fine could be imposed by Administrative
Adjudication if “deliberately” or “intention to deceive”.
Provide a summation of the Committee’s suggestions and
recommendations of the draft rental licensing ordinance that will be
included in a staff report to the Planning and Development Committee &
Mayor and City Council.
Provide a final mark up of Draft ordinance suggested changes for
Committee review.
ADJOURNMENT
The meeting adjourned at 9:30pm, on March 22, 2012.
Respectfully Submitted,
Shanee Weston
Management Analyst, Community & Economic Development
341 of 424
Approved on May 17, 2012
1
MEETING MINUTES
RENTAL UNIT LICENSING COMMITTEE
Thursday, April 19, 2012
7:00pm
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2402
Members Present: Paul Arntson, Albert Bowen, Jane Evans, Barbara Janes,
Steven Monacelli, Pat Phillips, Lisa Pildes, James R.
Schermerhorn, Niabi Schmaltz, Mayor Elizabeth Tisdahl,
Alderman Judy Fiske, Alderman Donald Wilson,
Members Absent: Dana Carroll, Richard Buchanan
Staff Present: Steve Griffin, Shanee Weston, Jeff Murphy
Presiding Member: Alderman Judy Fiske
INTRODUCTION
Alderman Fiske began the meeting with an introduction and informed the
Committee that the Mayor was unable to attend the beginning of the meeting;
therefore Alderman Fiske chaired the meeting.
DECLARATION OF QUORUM: ALDERMAN FISKE, CHAIR
With a quorum present, Alderman Judy Fiske called the meeting to order at
7:05pm.
APPROVAL OF MARCH 22, 2012 MEETING MINUTES
A motion to approve the minutes was moved by Alderman Wilson and Alderman
Grover seconded the motion to approve the minutes. A voice vote was taken and
the minutes were unanimously approved.
CITIZEN COMMENT
Andrew Roberts (1009 Wesley Ave.), representing the Evanston Properties
Association, informed the Committee that the members will be receiving a packet
from the organization in the mail.
Barry Beansen (1901 Sherman Ave.), suggested attaching license fee to water
bill.
Michael Morand (3036 Central St.), expressed a concern for the potential of
abuse by tenants of the proposed ordinance.
342 of 424
Approved on May 17, 2012
2
Bernard Hammer (1455 Tower Rd.), representing a property owner in Evanston,
informed the Committee that he has provided Ken Cox, Staff Attorney, a letter
regarding the assessment of fees for rental licensing. Mr. Hammer read Ken
Cox’s response letter. Mr. Hammer will submit further comments in writing to Mr.
Griffin for distribution to the Committee.
Judy Roettig (Chicagoland Apartment Association), informed the Committee
that the association was around for the adoption of the Rental Registration
ordinance in 2008. Ms. Roettig is concerned about the assessment of inspection
fee and referred to November 2011 memo from Community & Economic
Development.
Mike Tanner (2237 Ridge), feels that proposed is a “heavy handed tactic” to
enforce.
Bilha Salom Hoffman, wants the Committee to consider that what is proposed is
“bad business for Evanston”. She would like the consideration of her as a
property owner as a small business owner.
Howard Handler (Realtors Association), would like the Committee to consider
‘why licensing is impossible to enforce and denies due process’. He expressed
that rental registration process should continue.
Irene McKirdy, would like clarification from the Committee regarding occupancy.
Ms. McKirdy also inquired if meeting minutes reflect the comments of citizens
and on a factual basis. Alderman Fiske assured tenant that the meeting minutes
reflect what was said at the previous meeting.
STAFF REPORTS
Mr. Griffin provided the Committee with an update on Bed Bugs from the Health
Department states that a proliferation of, or evidence of would not be grounds for
unsafe for occupancy and does not weigh in for the licensing. He added that the
Health Department would weigh in regarding rodent harboring, lack of running
water in the inspection process. Mr. Schermerhorn spoke of frustration of all the
expenses of running a building and stated it has morphed into a “bureaucratic
beast” that needs to be fed.
Mr. Griffin informed the Committee that the HUD Inspection process was
provided in the packet and introduced Jeff Murphy, Building and Inspection
Services Division Manager, to provided pros and cons for using the HUD
inspection in lieu of using City inspectors for the inspection process of rental unit
license. Mr. Murphy informed the Committee that there is a total of 870 dwelling
units in the City that are subsidized housing, 200 are dwelling units for elderly
and disabled. There are 625 voucher holders that don’t live in HUD owned
properties; these individuals live in rental buildings throughout the City which is
6% of the rental inventory. The pros of using the HUD inspection for licensing
would mean marginally less inspections, the City can work with HUD and Police
to get HUD voucher holders out of properties where there are substantial code
343 of 424
Approved on May 17, 2012
3
violations. The cons of using the HUD inspection for licensing would be the that
HUD violations cannot be enforced by City Property Maintenance Inspectors;
HUD does not consider City Code; HUD inspects voucher holder units not the
entire building or common area but not quantified; landlords are reluctant to
share inspection information with staff; HUD staff are difficult to reach and does
not communicate with City staff. Mr. Murphy clarified to Ms. Janes that HUD
voucher holders are the same as Section 8 recipients. There are 45 scattered
buildings throughout Evanston. Mr. Griffin summarized that HUD inspections
could be useful information, but not take the place of actual inspections for the
City. Mr. Griffin emphasized that the focus of the inspections are on properties
with open violations and cases yet to be resolved. We are giving them time to fix
violations prior to the issuance of license. Alderman Wilson noted he would like
to see a policy referring to the HUD reports if all inspections were like A+, and not
written into the ordinance. He added, ‘just because you have a good report from
HUD doesn’t mean we will issue a license’. Alderman Wilson clarified that HUD
inspections could be a “data point” or course of reference, not to rely exclusively
on HUD report.
Mr. Griffin informed the Committee the he and staff met with Commander Parrot
of EPD regarding the nuisance ordinance. The police are yet to claim a property
a nuisance over the past year, there has been less than a handful of nuisance
claims over the past several years. Mr. Griffin stated that the Police will continue
to use the ordinance as a tool to deal with problem properties. The EPD will
report nuisance properties for the City, and the severity of property would
determine of revocation. If problems exist, the City will check back the next year
to see if the problem still exist, and procedures will be developed if a license
scheme is set up. Ms. Evans believes there is a direct correlation to activity pre-
nuisance ordinance. The nuisance ordinance has “teeth to it” that allow the
Police and Fire to do their job and a tool that give credence to the neighbors. Mr.
Monacelli inquired as to what the penalty for the nuisance ordinance is. Mr.
Griffin emphasizes that a property should not receive a rental license if a
nuisance premise violation is determined. What is the basis for a nuisance
ordinance, Ms. Pildes inquired. Mr. Griffin quoted the City Code of Section 9-5-
4(2) “in any six (6) month period, the premise is the site of two (2) or more
offenses which are misdemeanors under state or federal law of violation of this
code”. Whoever is at the property is innocent till proven guilty. Ms. Pildes states
that there are many instance if a ticket is written and, if written, if it stands in
Administrative Adjudication. She further inquired how minor do violations of
section 9-5-4(2)v and (w) have to be. Mr. Griffin explained that the Police will
enforce the nuisance ordinance, but Property and Zoning will enforce section (v)
and (w). Ms. Pildes has a problem with what is written and what is said, she want
to know what will be enforced. Alderman Wilson clarified that Police enforcement
is outside the scope of what the committee is looking at. The determination of
issuing a license is based upon a nuisance premise being cited. If a premise
continues to be so bad the license could be revoked. Mr. Monacelli was notified
that the over-occupancy ordinance is not up for discussion. He also inquired that
344 of 424
Approved on May 17, 2012
4
if a revocation occurred what would happen to the tenant and all his/her belongs.
Mr. Griffin responded that it would be an issue between the tenant and the
landlord. He added the City will develop a compliance schedule. The consensus
of the Committee was that the City nuisance ordinance should be a fundamental
part of licensing rental units and the denial of the license.
Staff presented suggested changes requested from the first meeting with the
discussion / general consensus on the following changes that will be
recommended to the City Council:
Consider a fee schedule revision to prorate the $26 annual license fee for
multi-unit buildings 5-8-4 (B). The City will issue one form that has multiple
units listed on it. The City Council will decide on what the fee schedule is,
which will not be within the Rental Unit Licensing Ordinance. Alderman
Grover recognized that the fee considers the cost for the inspection
program;
Revise the language in 5-8-5 (A) so that the City “may” inspect “any” rental
units no less than once every 4 years. (CDBG code compliance will sti ll
remain on a 2 year cycle). The ordinance will allow the inspector to have
the ability to go in and inspect to ensure the safety of the building. Mr.
Arnston received clarification that with the license you have the leverage
to inspect, with the registration you go through Circuit Court;
Revise language in 5-8-8 (B) to provide that the Community and Economic
Development Director send any notices of license revocation not less than
“14” business days prior to “a hearing to revoke” a license;
Eliminate section 5-8-8 (E) entirely that called for a 180 day wait period for
the issuance of a new license to any rental unit where a license was
revoked for over occupancy or nuisance;
Eliminate section 5-8-9 (C) that prohibits the City Clerk from issuing
transfer stamps unless the granter or seller present a current and valid
license for every premise unit;
NEW BUSINESS
The Committee did not come to a consensus to accessing a graduated fee or
removing the exception of owner occupied flats. Mr. Murphy explained the
inspections are estimated $45 per building, 15 minutes to inspect the unit and 15
minutes for the common area. Staff informed the Committee that hardware and
technology would be needed.
Other Committee discussions included the 3 unrelated rule (possible
amendments to it and how such violations would be treated via licensing), tenant
and / or landlord rights and impacts for licenses that are not issued or revoked.
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Committee agreed that the next meeting date will be May 17, 2012 at 7:00pm:
Provide additional information on when / how fines would be imposed via
section 5-8-7(B). The Committee would like for it to specify that if “false
information” is submitted a fine could be imposed by Administrative
Adjudication if “deliberately” or “intention to deceive”.
Provide a summation of the Committee’s suggestions and
recommendations of the draft rental licensing ordinance that will be
included in a staff report to the Planning and Development Committee &
Mayor and City Council.
Provide a final mark up of Draft ordinance suggested changes for
Committee review.
ADJOURNMENT
The meeting adjourned at 9:30pm, on April 19, 2012.
Respectfully Submitted,
Shanee Weston
Management Analyst, Community & Economic Development
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MEETING MINUTES
RENTAL UNIT LICENSING COMMITTEE
Thursday, May 17, 2012
7:00pm
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2404
Members Present: Albert Bowen, Jane Evans, Barbara Janes, Steven Monacelli, Pat
Phillips, Lisa Pildes, James R. Schermerhorn, Niabi Schmaltz,
Mayor Elizabeth Tisdahl, Alderman Judy Fiske, Alderman Donald
Wilson, Jane Grover
Members Absent: Paul Arntson, Dana Carroll, Richard Buchanan
Staff Present: Steve Griffin, Shanee Weston, Jeff Murphy
Presiding Member: Alderman Judy Fiske
INTRODUCTION
Alderman Fiske began the meeting with an introduction and informed the Committee
that Mayor Tisdahl was unable to attend the beginning of the meeting; therefore
Alderman Fiske chaired the first part of the meeting.
DECLARATION OF QUORUM: ALDERMAN FISKE, CHAIR
With a quorum present, Alderman Judy Fiske called the meeting to order at 7:04pm.
APPROVAL OF APRIL 19, 2012 MEETING MINUTES
A motion to approve the minutes was moved by Barbra Janes, Alderman Grover
seconded the motion to approve the minutes. Edits and corrections were proposed and
noted for revision/clarification of minutes, a voice vote was then taken and the minutes
were unanimously approved.
CITIZEN COMMENT (30 minutes)
Regina Cartwright (1315 Crain St.), property owner, voiced her opposition against the
ordinance and feels the ordinance makes other landlords suffer for the few that are not
currently complying with the City.
Barbara Bernsen (1501 N. State Pkwy.), questioned why the committee has put long-
term and private leases in the same ordinance. Ms. Bernsen also inquired how
collections for licenses would be handled, when currently ‘registration fees are not being
handled properly.’ She further stated the license fee will be another expense to the
tenant.
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Eric Paset (830 Forest Ave.), owns Evanston Northshore Apartments/Condos and
Board of Director for Evanston Properties, feel that buildings are currently being
maintained and inspected and another layer or process of registering each unit takes
away from what the City is trying to achieve. Questions how will City maintain the
proposed process.
Nefrette Halim (107 Greenbay Rd. / Garnett Pl.), property manager that manages over
500 units, expresses the concern of landlords and managers needing a good group of
City staff that can help with non-compliance due to tenant issues. Request that the
burden not be placed on the landlord and feels as that the proposed ordinance will have
a counter effect.
Mora Slobrial (2037 Pratt), property owner, request that the City consider how to
establish a better relationship between the City and landlord that are doing a good job,
in the area with the students.
Bernard Hammer (1455 Tower Rd., Winnetka IL), read letters submitted to Steve
Griffin, Director of Community and Economic Development. Mr. Hammer informed the
Committee that further litigation is soon to come, if ordinance is passed.
STAFF REPORTS
Alderman Fiske stated for the record that Mayor Tisdahl has stepped in as Chair for the
remainder of the meeting.
Ken Cox, Assistant City Attorney, responded to Chicagoland Apartment Association
April 19, 2012 letter to the Committee, submitted by Judith Roettig. Mr. Cox clarified that
the Illinois Real Estate License Act addresses that it is illegal to license real estate
agents, not buildings. To date, no cases have been cited on this matter. An Oak Park, IL
appeal was overturned in 1989, to date, no one has challenged the case . He confirmed
that licensing of rental units is lawful. He further referenced the November 11, 2011
memo from Mr. Griffin stating that in FY2010-2011 the City spent approximately
$603,000 for the compliance program. There are 13,486 rental units in the City, at $26
per unit which yield $350,636, leaving a quarter million dollar deficit. The ordinance
proposed does not cover the cost of the compliance/inspection program.
Mr. Schermerhorn inquired of the dollar amount it will cost the City to defend this
ordinance if challenged in Circuit Court, Appellate Review, or Illinois Supreme Court.
Mr. Cox responded that he could not speculate the cost, it varies most litigation is done
in house. Alderman Wilson informed the Committee that the City has retained attorneys
that can handle litigation in-house now, all employees in the Law Department are
salaried with no timesheets therefore they just get the job done. Mayor Tisdahl added
that the City is winning a lot more of their litigations.
Mr. Griffin informed the Committee of the draft memo prepared for the Planning &
Development Committee (P&D) and Council for the consideration of amending Title 5,
Chapter 8 of the City Code. The memo was submitted to the Rental Unit Licensing
Committee in the May 17th meeting packet. Mr. Griffin brought attention to City Staffs
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draft memo which will be presented to the full Council as a consensus from the
committee and to articulate the intent of the ordinance: ‘Overall, the Committee
suggests that rental inspections focus on life safety and basic housing standards for the
occupants of the property. The goal of the proposed ordinance is compliance and not
punishment.’
The Committee has requested Staff to provide an edited and revised copy of the
proposed ordinance before going to Council. Alderman Grover informed the Committee
that the proposed ordinance, she assumes, would be presented to P&D and to the City
Council for at least two readings and that whatever comes out of this meeting does not
mean it’s final. She reminded the Committee that this could be a long deliberative
process. The Committee wants to make sure that the best comes out of this Committee
and that they agree on what is presented to P&D for recommendation.
Committee member, Pat Philips expressed the insult she felt from the receipt of a letter
sent to the Committee from Mr. Frank McCannon III, in regards to Committee member
that may have not been in attendance at prior meetings. She felt the letter expressed
that the Committee was not competent to carry on what they were charged to do. Ms.
Phillips reiterated the insult she felt as a Committee member, previous property owner,
and a current renter. She added, the notion of replacing Committee members would not
solve anything and the current Committee members are very competent.
Alderman Wilson specified two concepts he would like to see addressed in the
ordinance: the next step if a license is denied after the appeal process; and if a license
is revoked what happens to the building. Alderman Wilson is not interested in imposing
‘draconian’ results to citizens. Lisa Pildes stated she is against the ordinance of
licensing and feels the City is building an obstacle for itself with an ordinance they don’t
need, when an inspection process is already in place. Jane Evans stressed this is a
city-wide ordinance and that she tries to not just consider her neighborhood but the
entire City. She also agreed that a revocation process needs to be explained. Ms.
Evans added it does bring her concern or pause that the revocation process is only
reviewed by the City Manager. The Committee came to consensus that a revocation
process plan needs to be developed and to have revocation hearings reviewed by a
panel.
NEW BUSINESS
At the request of Ms. Pildes, the Committee went through the proposed memo and
ordinance in its entirety to review and discuss the draft ordinance and the proposed
recommendations submitted in the draft memo to P&D Committee and City Council, the
following items were:
Section 5-8-3, Ms. Pildes motioned to strike section 5-8-3(A)3 from the proposed
ordinance, Mr. Schermerhorn seconded. A voice vote was taken and was not
approved 3 – 6.
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Section 5-8-4(A)6, the Committee recommends the consideration to accept floor
plans that may not be “to scale” but provide sufficient detail that meet property
maintenance standers of the unit. The floor plan is to depict the living space such as
the number of bedrooms, living room, and kitchen. Alderman Wilson moved to
incorporate item in the next P&D meeting as a recommendation for approval,
Alderman Fiske seconded. A voice vote was taken and was unanimously approved.
Section 5-8-4(B), the Committee recommends the consideration of a fee schedule
that prorates the $26.00 annual license fee for multi-unit buildings that would be
subsequently adopted by the City Council. Alderman Wilson motioned to adopt
recommendation, Mr. Schermerhorn seconded. A voice vote was taken and was
approved 7 – 2.
Section 5-8-4(C), Ms. Pildes motioned to add language to this section that provides
a 14 day period for City to inspect and issue its report, Mr. Schermerhorn seconded.
A voice vote was taken and was not approved 2 – 7.
Section 5-8-5(A), the Committee recommends language amendment stating “The
City shall may inspect all any rental Units no less than once every four (4) years.”
(CDBG code compliance will still remain on a 2 year cycle). The ordinance will
provide the inspector with the ability to enter the unit and inspect for the safety of the
building. Alderman Wilson moved to incorporate item in the next P&D meeting as a
recommendation for approval, Alderman Fiske seconded. A voice vote was taken
and was unanimously approved.
5-8-5(C), Alderman Wilson motioned to have Legal draft language to section of City
Code that extends the current license period until the end of the compliance
schedule, Grover seconded.
5-8-7(B), the Committee interpret that the intent of this section applies to the
submission of false information and/or lack of submission of accurate and true
information. Alderman Wilson moved to incorporate item in the next P&D meeting as
a recommendation for approval, Alderman Fiske seconded. A voice vote was taken
and was unanimously approved.
Section 5-8-8(A), the Committee came to consensus that egregious violations such
as: “Life Safety”; “Building Regulations”; “Housing Regulations”; “Zoning”; “Health
and Sanitation”; and Nuisance premises, should be a fundamental part of licensin g
rental units, denial of the license, and/or revocation. Alderman Wilson moved to
incorporate item in the next P&D meeting as a recommendation for approval,
Alderman Fiske seconded. A voice vote was taken and was unanimously approved.
Section 5-8-8(B), the Committee recommends the consideration to revise the
language in this section to require the Community and Economic Development
Director to send any notices of license revocation “Not less than three (3) (14)
business days prior to revoking a hearing to revoke a license..” Alderman Wilson
moved to incorporate item in the next P&D meeting as a recommendation for
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approval and Alderman Fiske seconded. A voice vote was taken and was
unanimously approved.
5-8-8(C), Ms. Pildes moved to have Legal draft language in the section of the City
Code that state hearings will be conducted by a panel, and amending the language
stating “hearings shall be conducted by the City Manager”, Alderman Wilson
seconded. A voice vote was taken and was approved 6 – 3.
Section 5-8-8(E), the Committee recommends the elimination of the section in its
entirety, which called for a 180 day wait period for the issuance of a new license to
any rental unit where a license was revoked for over occupancy or nuisance.
Alderman Wilson moved to incorporate item in the next P&D meeting as a
recommendation for approval, Alderman Fiske seconded. A voice vote was taken
and was unanimously approved.
Section 5-8-9(C), the Committee recommends the elimination of the section in its
entirety, which prohibits the City Clerk from issuing transfer stamps unless the
grantor or seller present a current and valid license for every premise unit. Alderman
Wilson moved to incorporate item in the next P&D meeting as a recommendation for
approval, Alderman Fiske seconded. A voice vote was taken and was unanimously
approved.
Alderman Wilson moved to incorporate recommendations in the May 8, 2012 draft
memo to P&D and City Council and the recommendations move into the next P&D
meeting, Alderman Fiske seconded. A voice vote was taken and was unanimously
approved. Alderman Wilson also motioned that Legal research best practices or next
steps of rental license revocation, Ms. Evans seconded. A voice vote was taken and
was unanimously approved.
Committee agreed that the next meeting date will be June 14, 2012 at 7:00pm.
ADJOURNMENT
The meeting adjourned at 8:39pm, on May 17, 2012.
Respectfully Submitted,
Shanee Weston
Management Analyst, Community & Economic Development
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For Planning & Development Committee meeting of October 8, 2010 Item PD1
Short Term Home Rentals (“Vacation Rentals”)
For Discussion
To: Members of the Planning & Development Committee
From: Steve Griffin, Director, Community & Economic Development Dept.
Dennis Marino, Manager, Planning & Zoning Division
Melissa Klotz, Zoning Planner
Subject: Discussion Item on Short-Term Home Rentals (“Vacation Rentals”)
Date: October 3, 2012
Summary
The regulation of short-term home rentals is not specifically defined in the current
Zoning Ordinance nor is it specifically mentioned in Title 5, Chapter 2, which currently
applies to lodging establishments (e.g., hotels, dormitories). The combination of
licensing and updating the Zoning Ordinance to provide for a specific zoning definition
and land use regulations could be established to properly regulate such uses, minimize
confusion or misinterpretation, and maintain the positive appeal of neighborhoods
throughout the city.
Legislative History
On September 24th, 2012, proposed Ordinance 108-O-8 came before the Planning and
Development Committee. This ordinance proposed amending Title 5, Chapter 2 of the
City Code to create a license for persons who rent out their home fewer than 30 days,
commonly referred to as vacation rentals
The Nature of Short-Term Rentals and Potential Problems
Short-term rentals occur when any type of dwelling unit is leased to transient guests.
These rentals provide income for property owners who may be facing financial
hardships or simply wish to seek a new income source. While some properties may be
well-suited for such use or a varying intensity of such use, other properties may not be
properly suited.
Short-term rentals can possibly exist without negative or cumulative impacts to
surrounding property owners. It is probable that a variety of short-term rentals currently
exist throughout Evanston. However, short-term rentals can impact neighborhoods.
Such uses may warrant large parking demands, increased litter and garbage, noise,
and large numbers of transient guests entering and leaving the premises. Some of
these potential problems can be addressed by means other than zoning, but the
Memorandum
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implementation of licensing & zoning regulations could help decrease the potential
problems as well as provide a clear means of enforcement, should problems arise.
Regulation by Other Communities
Other communities have recently begun to regulate short-term rentals through licensing
and zoning ordinances. The City of Evanston is a unique and useful location for short-
term rentals because of its close proximity to a large urban area, the convenient
connectivity of public transportation to such urban environments, and the proximity of
Northwestern University.
Chicago:
The City of Chicago was one of the first large cities to regulate short-term rentals.
Chicago enacted a Vacation Rental License and defines a vacation rental as:
A “Vacation Rental” is a dwelling unit with up to six sleeping rooms that are available
for rent, or for hire, for transient occupancy by guests, and must NOT be owner-
occupied. A limit of six dwelling units per building can be licensed as a vacation
rental at the same time.
Chicago defines transient occupancy as:
Any occupancy on a daily or nightly basis, or any part thereof, for a period of 30 or
fewer consecutive days.
Chicago requires a $500 license fee per location that must be renewed every two years.
Vacation rentals are permitted uses in the B and C districts, and require special use
approval in multifamily residential and D districts. Single-family, two-family, and three-
family residential districts require nonconforming use approval for vacation rentals.
Required application materials include a floor plan of the dwelling unit, approval by any
homeowners association, and liability insurance of not less than $1,000,000 per
occurrence. Vacation rentals are subject to the 3.5% Hotel Accommodations Tax.
Nonconforming use approval requires the owner to provide the burden of proof that a
vacation rental was in existence and operated for more than one year prior to the
effective ordinance. Such burden of proof must be provided to the Zoning Administrator
within 90 days of the effective ordinance.
New York City:
New York City enacted legislation that does not allow the rental of apartments, co-ops,
or condos (Class A multiple dwellings) for less than 30 days. Enforcement is complaint
driven, and fines and eviction can occur for repeat offenders. The regulation does not
address single family homes. Many other cities have similar legislation that simply does
not legally allow the use of short-term rentals. In many cases, such cities have, and
continue to face harsh scrutiny for the ban.
Austin, TX:
The City of Austin recently passed regulations that allow short-term, non-owner-
occupied home rentals so long as such rentals do not exceed more than 3% of the
single-family homes in a census tract. Austin also requires all homeowners of short-
term rentals to register with the city and pay a 15% hotel tax.
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Local communities, including Wilmette, Skokie, Lincolnwood, Winnetka, Kenilworth, and
Glencoe do not regulate short-term or vacation rentals in any way. They are considered
permitted uses and are at the property owner’s risk.
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For City Council meeting of October 8, 2012 Item H1
Business of the City by Motion: September 2012 Township Bills
For Action
To: Honorable Mayor and Members of the City Council
Human Services Committee
From: Evonda Thomas Director, Health Department
Subject: Township of Evanston September 2012 Bills
Date: October 2, 2012
Recommended Action:
Township of Evanston Supervisor recommends City Council approval of the Township
of Evanston bills, payroll, and medical payments for the month of September 2012 in
the amount of $99,370.26.
Funding Source:
Township budget, see attached bills list.
Summary:
Township of Evanston monthly expenditures totaling $99,370.26 requires Township
Trustees approval.
Attachments:
September Accounting Report
September GAAS Client Information
September EAS Monthly Report
September GA Chase Credit Card Statement
September GA Office Depot Bill
September GA Client Medical Report
Memorandum
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For City Council meeting of October 8, 2012 Item O1
Business of the City by Motion: Façade Improvements for 607 Howard LLC
For Action
To: Honorable Mayor and Members of the City Council
From: Steve Griffin, Director, Community and Economic Development
Johanna Nyden, Economic Development Coordinator
James Furey, Economic Development Specialist
Subject: Approval of Financial Assistance through the Façade Improvement
Program for 607 Howard LLC (607-609 Howard Street)
Date: September 13, 2012
Recommended Action:
The Economic Development Committee recommend approval of financial assistance for
façade improvements for 607 Howard, LLC (Sam Prassinos), located at 607-609
Howard Street (PIN: 11-30-210-025-0000) on a 50/50 cost sharing basis.
At its August 22, 2012 meeting, the Economic Development Committee recommended
to City Council funding in the amount of $12,500 for this project contingent on the
applicant obtaining a bid from an Evanston-based contractor. In mid-September, Mr.
Prassinos obtained a third bid from a contractor that is based in Evanston. This
additional bid from Evanston-based contractor, Renaissance Realty & Construction, is
attached to this memorandum.
At the request of the Ward Alderman, Alderman Ann Rainey, Mr. Prassinos has
expanded the scope of the project to also include replacing the glass in the front
windows as well as the window frames. The glass is currently single paned and
cracked in several locations. The addition of replacing its windows has increased the
total cost of the project by $13,659. The revision of the scope of work will ensure greater
energy efficiency and a more aesthetically attractive project.
Staff recommends consideration of the funding the project and an additional $6,830 to
ensure the installation of new windows. In total the proposed new amount of funding on
a 50/50 cost-sharing basis is not to exceed $19,330.
Funding Source:
Funding is recommended to come from the Howard/Ridge TIF District Fund’s Other
Improvements Account (5860.65515). The approved Fiscal Year 2012 Budget allocated
Memorandum
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a total of $470,000 to this account, of which $1,066.07 has been obligated from this
account.
Summary:
The façade improvement project proposed by Mr. Prassinos for the 607-609 Howard
Street commercial property includes the removal of all existing façade, installation of
new face brick veneer and limestone sill, new windows and window frames, parapet
wall, and knee wall, installation of a new door where not previously provided at one of
the storefronts, and tuckpointing of the new brick. Where possible, Mr. Prassinos will
seek to preserve terra cotta features of the building. All of these projects are eligible
under the guidelines of the program.
According to the Cook County Treasurer’s office, the property owner is in good standing
with their property taxes.
Legislative History:
At its August 22, 2012 meeting, the Economic Development Committee recommended
funding of this project (6-1) to City Council contingent on the applicant obtaining a bid
from an Evanston-based contractor which the applicant has successfully obtained.
Attachments:
- Application
- Estimates
- Plat of Survey with Legal Description
- Before photos of property
- Image of Proposed Plans for Property
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City of Evanston | Community & Economic Development Department | Economic Development Division
p: 847.448.8100 | economicdevelopment@cityofevanston.org
Page 5 of 8
Summary of Estimates of Work
INSTRUCTIONS: Provide a summary of all estimates of work obtained for your proposed work in the tables provided
below. Categorize each type of work for your project under "Work A", "Work B", or "Work C". For example, if your project
included tuckpointing and painting -- all tuckpointing estimates would fall under "Work A" while all painting estimates
would fall under "Work B". See sample completed table below.Note: Evanston-based businesses should be utilized for
work where possible. If an Evanston-based business will not be used for work, attach a written statement explaining
why a business outside of Evanston must be utilized.
Estimates Name of Contractor Location of Contractor Total Estimated Cost
#1 Better Tuckpointing Small City, Illinois $10,500.00
#2 Tuckpointing Today Suburb, Illinois $8,500.00
#3 Family Tuckpointing Center City, Illinois $15,000.00
Average Estimate for Work A $11,333.33
Highest Estimate $15,000.00
Lowest Estimate $8,500.00
WORK A: Type of Improvement: Tuckpointing street facing facades --- SAMPLE ONLY
Note: Italics indicate portion to be completed by applicant.
Estimates Name of Contractor Location of Contractor Total Estimated Cost
#1
#2
#3
Average Estimate for Work A
Highest Estimate
Lowest Estimate
WORK A: Type of Improvement:
Estimates Name of Contractor Location of Contractor Total Estimated Cost
#1
#2
#3
Average Estimate for Work B
Highest Estimate
Lowest Estimate
WORK B: Type of Improvement:
WORK C: Type of Improvement:
Estimates Name of Contractor Location of Contractor Total Estimated Cost
#1
#2
#3
Average Estimate for Work C
Highest Estimate
Lowest Estimate
Devon Construction Lincolnwood, IL $13,659
Mr. Glass, Inc.Chicago, IL $15,800
Renaissance Evanston, IL $36,400
$21,953
$36,400
$13,659
Windows and Window Frames
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24 For City Council meeting of October 8, 2012 Item O2
Ordinance 61-O-12: Housing & Homelessness Commission
For Action
To: Honorable Mayor and Members of the City Council
From: Steve Griffin, Director of Community and Economic Development
Dennis Marino, Manager, Planning and Zoning
Sarah Flax, Housing and Grants Administrator
Mary Ellen Poole, Housing Planner
Subject: Ordinance 61-O-12 Proposed Housing Commission Ordinance
Amendments
Date: September 18, 2012
Recommended Action
The Housing Commission and staff recommend adoption of Ordinance 61-O-12, which
amends Ordinance 61-0-11 that governs the Housing Commission to establish a
Housing and Homelessness Commission. This implements the recommendations made
by the Mayor’s Task Force on Homelessness presented to City Council and accepted
on April 16, 2012. The Rules Committee approved and recommended City Council
approval on September 5, 2012. This ordinance was introduced at the September 24,
2012 City Council meeting.
Summary
By recommendation of the Mayor’s Task Force on Homelessness, the creation of a new
Housing and Homelessness Commission will allow for better management and
coordination of resources related to housing and homelessness. The Commission will
have 11 members, including one Alderman. The Commission’s meeting schedule will be
the same as the current Housing Commission. A new work plan will be created and
presented, replacing the current work plan of the Housing Commission.
Section 1:
5-6-1: - Rationale
The change in this section is the addition of “combating homelessness” to the mission
statement. In addition, language has been added to broaden the responsibilities of the
commission to include concerns relating to homeless individuals and families, or those
at high risk of homelessness.
Memorandum
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5-6-2: - Establishment of Board
The change outlined in this section is the expansion in the total number of members to
eleven (11). At least two (2) members of the Commission shall have experience dealing
with homelessness issues.
5-6-3: - Organization
The change to this section is to state that six (6) members shall constitute a quorum.
5-6-5: - POWERS AND DUTIES:
This section was amended to add “homelessness” to housing in all relevant sections, as
well as to clarify that recommendations relating to physical housing units/development
will continue to be taken before the Planning and Development Committee while
recommendations relating to program and services for the homeless or those at risk of
homelessness will continue to be taken before the Human Services Committee.
Section (J) clarifies that Emergency Solutions Grant (ESG) is a funding source for
homeless programs and initiatives.
Sections 2 & 3:
The name of the commission responsible for recommending guidelines applying to the
Affordable Housing Fund was changed to “Housing and Homelessness Commission.”
responsible for guidelines applying to the Affordable Housing Fund. The Human
Services Committee was designated as the appropriate City Council Committee to
review recommendations relating to homelessness issues or initiatives.
Section 3:
The name of the commission responsible for defining affordable housing as it relates to
the Inclusionary Housing Ordinance was changed to “Housing and Homelessness
Commission.”
Attachments:
Ordinance 61-O-12, Housing and Homelessness Commission
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6/14/2012
61-O-12
AN ORDINANCE
Amending Portions of the City Code
Relating to the Housing Commission,
Hereafter Called the “Housing and Homelessness Commission”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Title 5, Chapter 6 of the Evanston City Code of 1979, as
amended (“City Code”), is hereby amended to read as follows:
CHAPTER 6 - EVANSTON HOUSING AND HOMELESSNESS COMMISSION
5-6-1: RATIONALE:
It is hereby found and declared by the City Council that in order to protect and promote
the public health, safety, and welfare of the citizens, it is necessary to provide for the
planning, expansion, maintenance, conservation and rehabilitation of Evanston's
housing stock and to be responsive to needs for change in housing related matters to
the end of maintaining a diverse residential environment and to conserve property
values within the community and to combat homelessness. It is further found that to
achieve these goals, there should be an advisory commission so that citizens and
housing/homelessness groups can bring housing and homelessness related concerns
before a single group knowledgeable in the housing and homelessness interests of the
citizens of Evanston.
5-6-2: ESTABLISHMENT OF BOARD:
There is hereby created the Evanston Housing and Homelessness Commission
("Commission"), said Commission to consist of nine (9) eleven (11) members appointed
by the Mayor with the advice and consent of the City Council. In making such
appointments, the Mayor shall consider knowledge and familiarity with local housing
and/or homelessness needs and problems, the different housing populations in
Evanston, practical experience in Evanston and elsewhere in the area of housing
and/or homelessness, and practical experience in dealing with the sources of
assistance for housing and/or homelessness related matters. At least two (2) members
of the Commission shall have experience dealing with homelessness issues. At least
one (1) member of the Commission shall reside in a rental unit in Evanston. At least
one (1) member of the Commission shall be a landlord who owns at least one (1)
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~2~
multifamily building in Evanston and resides in Evanston. One (1) member of the
Commission shall be an Alderman. For purposes of this Section, "landlord" shall be
defined as set forth in Subsection 5-3-2-(A) of this Title, as it may be amended.
Members of the Commission shall be residents of the City and may serve for not more
than two (2) full terms. Each term shall be three (3) years.
5-6-3: ORGANIZATION:
The Commission shall select from its membership a Chair and Vice Chair on an annual
basis. Such selection shall occur at the first meeting of the calendar year. Persons so
selected shall serve for terms of one (1) year and may be reelected. The Commission
shall adopt rules for the conduct of its meetings and keep written minutes. All meetings,
minutes and other procedures shall be open to the public as required by the State of
Illinois. The Commission shall meet at the call of the Chair and at such other times as
may be provided by its rules. Five (5) Six (6) members shall constitute a quorum. No
meetings shall be conducted and no actions shall be taken without a quorum present,
except as provided in Section 4 of this Chapter. The Commission shall have the right to
establish Subcommittees and provide for their operation. The members of the
Commission shall serve without compensation.
5-6-4: SUBCOMMITTEES:
The Commission may establish such Subcommittees as are necessary for the effective
operation, to meet in accordance with the adopted rules and regulations.
5-6-5: POWERS AND DUTIES:
In carrying out its responsibilities and in meeting the purposes of this Chapter, the
Commission shall set priorities related to homeownership and rental housing issues.
The Commission shall have the following specific powers and duties:
(A) To be concerned with all housing and homelessness related matters in the City.
(B) To monitor and recommend coordination of existing City programs and services
concerning housing and homelessness, to recommend changes in these
programs and to recommend new programs, as appropriate.
(C) To comment, through the Planning and Development Committee, on housing
related matters before the City Council.
(D) To act as the City's liaison to County, State and Federal housing and
homelessness programs.
(E) To act as a resource to other communities or agencies in housing and
homelessness matters.
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(F) To provide an assessment of Evanston's present needs and future plans in the
housing area, particularly as it relates to type and cost.
(G) To receive citizen input on housing and homelessness comments.
(H) To make appropriate recommendations to advance the housing and
homelessness policies of the City.
(I) To receive information on City services in housing and homelessness and to
make recommendations or suggestions for changes in direction.
(J) To comment on all housing related expenditures of the Affordable Housing,
ESG, and HOME funds, revenue sharing funds and all other special and general
funds relating to housing and homelessness.
(K) To comment, through the Human Services Committee, on homelessness-related
matters before the City Council.
5-6-6: STAFF:
The Commission shall, on a regular basis, advise the City Manager of its needs for staff
assistance, and it shall be the responsibility of the City Manager to provide such
assistance to the Commission in accordance with budget approval.
5-6-7: PERIODIC REVIEW OF ACCOMPLISHMENTS:
The Commission shall prepare an action report and present said report to the City
Council through the Planning and Development Committee at the time of the biennial
review. These action reports shall contain:
(A) Accomplishments of the Commission;
(B) Future goals of the Commission including any change in functions or goals of the
Commission;
(C) Proposed programs of the Commission for the following twelve (12)-month
period;
(D) Staff needs.
SECTION 2: The definition of “Affordable Housing Fund,” set forth in
Section 4-22-2 of the City Code, is hereby amended to read as follows:
The fund established by City Council which can only receive and expend
monies dedicated to the creation, preservation, maintenance, and
improvement of affordable housing for households whose income is one
hundred percent (100%) or less of area median income, with no less than
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sixty percent (60%) of all monies reserved for households that earn less
than eighty percent (80%) of area median income. The City Manager or
his/her designee may implement programs including, but not limited to:
down payment and/or rental assistance; building rehabilitation and/or
construction loans; property acquisition and disposition; and grants to
nonprofit organizations that serve households that earn less than one
hundred percent (100%) of area median income. Said programs shall be
administered in accord with guidelines generated by the Evanston
Housing and Homelessness Commission, reviewed by the Planning and
Development Committee and/or Human Services Committee of the City
Council, and approved by the City Council.
SECTION 3: Subsection 6-15-13-11-(A)-5 of the City Code is hereby
amended to read as follows:
Inclusion of fifteen percent (15%) affordable housing units of residential
total (affordable housing to be defined from time to time by the Evanston
Housing and Homelessness Commission).
SECTION 4: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 5: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 6: This ordinance shall be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
SECTION 7: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
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Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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