HomeMy WebLinkAbout09.18.12
CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
2100 RIDGE AVENUE, EVANSTON 60201
COUNCIL CHAMBERS
Tuesday, September 18, 2012
7:00 p.m.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Braithwaite
(II) Mayor Public Announcements
(III) City Manager Announcements
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen comment is intended to foster dialogue in a respectful and civil manner.
Citizen comments are requested to be made with these guidelines in mind.
(VI) Special Orders of Business:
(SP1) 2012 Summer Youth Program Presentation
(SP2) Approval of 2012 Agreement with Youth Job Center of Evanston Inc.:
Building Career Pathways to Sustainable Employment Pilot Initiative
(SP3) January 1, 2012 Police/Fire Pension Actuarial Report
(SP4) 2013 City Council Goal Setting
(SP5) 2013 Economic Development Goal Setting
(VII) Executive Session
(VIII) Adjournment
1 of 119
City Council Agenda September 18, 2012 Page 2 of 3
9/14/2012 4:33 PM
SPECIAL ORDERS OF BUSINESS
(SP1) 2012 Summer Youth Program Presentation
Parks Recreation and Community Services Department and Evanston Public
Library will give a presentation on the 2012 Summer Youth Program.
For Discussion
(SP2) Approval of 2012 Agreement with Youth Job Center of Evanston Inc. for
Building Career Pathways to Sustainable Employment Pilot Initiative
Staff recommends that City Council authorize the City Manager to execute an
agreement with the Youth Job Center of Evanston Inc. (YJC) (1114 Church
Street, Evanston, IL) to provide fifteen disconnected and unemployed young
adults who are low to moderate income Evanston residents (ages 18-26) with a
career pathway plan that includes supportive services, career counseling,
educational support and transportation assistance over 24 months leading to
educational/work trade certification/employment in an amount not to exceed
$80,000 for FY 2012.
For Action
(SP3) Approval of January 1, 2012 Police and Firefighter Pension Actuarial
Report
Staff recommends that City Council review and approve the January 1, 2012
Actuarial Valuation for usage in the 2012 Tax Levy for Police and Firefighter
funding purposes. The recommended Annual Actuarial Required Contribution
(ARC) as determined by this study is $6,126,383 for the Firefighters’ Pension
Fund and $8,109,454 for the Police Pension Fund. This agenda item was held
over from the September 10, 2012 City Council meeting.
For Action
(SP4) 2013 City Council Goal Setting Session
Staff recommends City Council consider changes, additions or deletions to the
list of City Council goals.
For Action
(SP5) 2013 Economic Development Goal Setting Session
Staff recommends that the City Council discuss specifics of implementation of
the City Council’s economic development goal for 2013.
For Action
2 of 119
City Council Agenda September 18, 2012 Page 3 of 3
9/14/2012 4:33 PM
MEETINGS SCHEDULED THROUGH SEPTEMBER 2012
Upcoming Aldermanic Committee Meetings:
Wed, Sept 19 6:00 PM MWEBE Committee
Wed, Sept 19 7:00 PM Citizen Budget Input Session
Thurs, Sept 20 7:00 PM Housing Commission
Mon, Sept 24 5:45 PM A&PW; P&D; City Council
Thurs, Sept 27 7:00 PM Housing & Community Dev Act Committee
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
3 of 119
SP1
Special Order of Business
2012 Summer Youth Program Presentation
will be given at the City Council meeting at 7 pm
on Tuesday, September 18, 2012
4 of 119
For City Council meeting of September 18, 2012 Item SP2
Business of the City by Motion: Agreement with Youth Job Center
For Action
To: Honorable Mayor and Members of the City Council
From: Douglas J. Gaynor, Director, Parks, Recreation & Community Services
Bob Dorneker, Assistant Dir. Parks, Recreation & Community Services
Kevin L. Brown, Program Manager, Community Services Division
Subject: Building Career Pathways to Sustainable Employment Pilot Initiative with
the Youth Job Center of Evanston Inc. Agreement for 2012
Date: September 12, 2012
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute an
agreement with the Youth Job Center of Evanston Inc. (YJC) (1114 Church Street,
Evanston, IL 60201) to provide fifteen disconnected and unemployed young adults who
are low to moderate income Evanston residents (ages 18-26) with a career pathway
plan that includes supportive services, career counseling, educational support and
transportation assistance over 24 months leading to educational/work trade certification/
employment in an amount not to exceed $80,000 for FY 2012.
Funding Source:
Funding for this agreement is provided from a $30,000 contribution to the City from the
Evanston Township for the Youth and Young Adult Program and $50,000 from the
Parks, Recreation and Community Services, Business Unit 3215. 62490, Youth and
Young Adult Engagement Division. Costs are estimated at approximately $5,333 per
participant.
The City of Evanston shall be financially responsible for the furtherance of the program
and the direct and indirect costs specifically determined to be $45,000 for on the job
training salaries for 15 program participants (@$3000 each); $3000 for job readiness
training; $6000 for supportive services that include transportation and state certification
and testing fees, and child care for all program participants; $2000 for program
materials and supplies; $24,000 for mandatory orientation, intake and job-readiness
assessment, skill building activities, employability action plan, record documentation, job
skills training, job portfolio, mock interviews and coaching, personalized job referrals,
individualized career pathways counselor, and 6 month, 12 month, 18 month, and 24
month job retention bench mark incentives. (See service delivery model flow chart.)
Memorandum
5 of 119
Summary:
The Youth and Young Adult Program serves all youth and young adults in the City of
Evanston ages 14 to 26. The program’s target and emphasis is upon youth and young
adults identified as, "Opportunity Youth.” The term “Opportunity Youth” comes from the
June 2012 Final Report of the White House Council for Community Solutions for
“Opportunity Youth”. In that report, the Council identified 6.7 million disconnected
youth – ages 16 to 24 years old who are out of school and work. Based upon U.S.
Congressional reports, these youth cost the nation $93 billion in direct and indirect
social costs in 2011. “Opportunity Youth” are isolated from the pathways that lead to
economic independence. According to the Council’s report, when lost revenue and
direct costs for social supports are factored in, taxpayers will shoulder roughly 1.6 trillion
over the lifetimes of these young people. Furthermore, they are also disconnected from
the systems and pathways that lead to successful and productive lives.
In 2011, department staff developed the “Career Mentoring Program and the Direct
Assistance Program in partnership with the YJC. YJC was selected as a partner,
because it is a successful employment/training agency within the City that focuses upon
job-readiness and job-placement for at-risk youth. Its mission is “to prepare youth ages
14-25 for success in the workplace and provide job-readiness, training and employment
support in partnership with employers.” YJC has a proven track record of placing more
than 1,400 young people each year in various positions and has developed many long-
term relationships with employers who are committed to hiring individuals after
successful on the job training and credential attainment. Continued utilization of the YJC
would avoid duplication of services and provide the best method for implementing the
Youth and Young Adult Division’s Job Training and Employment Program s. YJC has
partnered with the City for many years in providing employment services to Youth and
Young Adults in the community and received $35,000 in CDBG funding for such
initiatives.
“Building Career Pathways to Sustainable Employment” has been developed and
modeled after best practice models, such as the program reported by the Joyce
Foundation in July 2010 “Shifting Gears: State Innovation to Advance Workers and the
Economy in the Midwest” which defines Career pathways as – “a series of connected
education and training programs and support services that enable individuals to get jobs
in specific industries, and to advance over time to successfully complete higher levels of
education and work in that industry.”1 These programs include “embedded” or
“stackable” credentials connected to each step in the pathway. These credentials, such
as occupational certificates, have value to employers by themselves, and also build
toward longer technical diplomas and degrees.
Other State models with the career pathways focus include: Illinois’ Shifting Gears 2.0
that partners with the Illinois Community College Board and the Department of
Commerce and Economic Opportunity; Wisconsin’s RISE Career Pathways; Indiana’s
College for Working Adults; Michigan’s “No Worker Left Behind: Everybody In!” (NWLB:
Everybody In!); Minnesota’s “FastTRAC” (Training, Resources and Credentialing for
Pathways to Sustainable Employment); and Ohio’s Shifting Gears 1.0. Illinois programs
must have three components – (1) basic skills instruction contextualized to specific
industry clusters and occupations, (2) career development, (3) transition services.
6 of 119
The Illinois Shifting Gears (Career Pathways) Initiative supported a partnership between
Oakton Community College and Presbyterian Homes, to offer a bridge program that
helped current nursing assistants increase their skills and advance in a nursing career
pathway. These partners created a 16-week program combining developmental
education with the technical occupational content needed to gain entrance to
prerequisite courses for the college’s Licensed Practical Nursing (LPN) program,
revived specifically for the retirement home employer partner. The program was open
to full-time employees, who were a mix of new hires and long-time staff. Some services
took place at the worksite.
Presbyterian Homes paid tuition for its students, and residents contributed to a
scholarship fund for other expenses. To help contain costs, Oakton charged in-district
tuition regardless of the student’s address. While the program was designed to serve
workers with at least a ninth-grade education, in practice the college had to be flexible
and adapt services to the skills of the existing Certified Nursing Assistant (CNA)
workforce, who had education levels which ranged from sixth grade to college level.
Most students were single parents and first-generation college students. Almost all of
the students completed the CNA to LPN bridge and continued working for Presbyterian
Homes; about half of the students went on to enroll in other college courses.2
The City’s pilot program would provide fifteen Evanston participants (ages 18-26) with a
career pathway plan and 200+ hours of paid training for entry level positions leading to
educational/work trade certifications. Participants will also receive supportive services,
career counseling, job readiness training stipends, educational support, child care, and
transportation assistance.
Participants in the program will first complete pre-meeting assessments and orientation
with division staff. Once completed, YJC and City staff will develop individualized
participant caseloads to begin the “Building their Pathways to Sustainable Employment
Program”. Participants will be required to meet the minimum criterion that has been
established for the pathway they have chosen (i.e. skills assessment, availability, high
school diploma, etc.), as if they were directly applying to the positions.
List below is a summary of the scope of work to be performed by YJC:
Assume costs for training, materials, etc., including any additional supplemental
support needed to ensure individuals success such as transportation vouchers.
Pay job readiness stipends and subsidized wages earned during training
internship.
Provide counseling and coaching, follow-up services to individuals. YJC will also
provide weekly updates to Youth and Young Adult Division staff on the progress
of individuals enrolled in the program.
Youth and Young Adult Division staff has been performing outreach in the community
since hired and currently identified 60 individuals that would greatly benefit from this
program. Additionally, other City departments, co-workers in the Recreation Division
and partner agencies in the city such as the Moran Center and Evanston School District
202 have provided input to potential individuals to be selected. Should an individual
decide not to participate or drop from the program, staff would move forward with
7 of 119
placing another individual from the list. Once approved, staff would finalize a list of
participants and immediately begin implementation of this program. Based on the
proposed agreement, all services under this agreement would be completed by
February 2013.
As mentioned above, Youth and Young Adult Program staff will continue to follow
progress on individuals enrolled in the program and their placement in employment. The
partnership with YJC will provide the educational and workforce related resources that
are not readily available to the City of Evanston. Again, due to the primary focus and
goals of the YJC, they are better able to provide individuals with career placement in the
most expeditious manner; while Youth and Young Adult Program staff will provide the
primary support services. Research shows that follow up services are found to be
critical in working with individuals participating in similar programs across the country.
Status reports will also be provided from time to time on the assessment of the program
as we move forward.
Attachments:
Agreement with Youth Job Center of Evanston Inc
Professional Certification List
Service Delivery Model Flow Chart
1 Davis Jenkins. Career Pathways: Aligning Public Resources to Support Individual and
Regional Economic Advancement in the Knowledge Economy. Workforce Strategy Center,
August 2006
2 Debra D. Bragg, Timothy Harmon, Catherine L. Kirby, and Sujung Kim. Initial Results of
Illinois Shifting Gears Pilot Demonstration. Office of Community College Research and
Leadership, University of Illinois at Champaign-Urbana, June 2009.
8 of 119
CITY OF EVANSTON
PROFESSIONAL SERVICES AGREEMENT
The parties referenced herein desire to enter into an agreement for professional
services for
Building Career Pathways to Sustainable Employment Program
THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this
___ day of September, 2012, between the City of Evanston, an Illinois municipal
corporation with offices located at 2100 Ridge Avenue, Evanston Illinois 60201
(hereinafter referred to as the “City”), and Youth Job Center Of Evanston, with offices
located at 1114 Church Street, Evanston, Illinois, (hereinafter referred to as the
“Consultant”). Compensation for all basic Services (“the Services”) provided by the
Consultant pursuant to the terms of this Agreement shall not exceed $80,000.
I. COMMENCEMENT DATE
Consultant shall commence the Services on September 20, 2012 or no later than
three (3) DAYS AFTER City executes and delivers this Agreement to Consultant.
II. COMPLETION DATE
Consultant shall complete the Services by February 1, 2013. If this Agreement
provides for renewals after an initial term, no renewal shall begin until agreed to
in writing by both parties prior to the completion date of this Agreement.
III. PAYMENTS
City shall pay Consultant those fees as provided here: Payment shall be made
upon the completion of each task for a project, as set forth in Exhibit A – Project
Milestones and Deliverables. Any expenses in addition to those set forth here
must be specifically approved by the City in writing in advance.
9 of 119
IV. DESCRIPTION OF SERVICES
Consultant shall perform the services (the “Services”) set forth here: Services are
those as defined in Exhibit A. Services may include, if any, other documented
discussions and agreements regarding scope of work and cost (Exhibit D).
V. GENERAL PROVISIONS
A. Services. Consultant shall perform the Services in a professional and
workmanlike manner. All Services performed and documentation (regardless of
format) provided by Consultant shall be in accordance with the standards of
reasonable care and skill of the profession, free from errors or omissions,
ambiguities, coordination problems, and other defects. Consultant shall take into
account any and all applicable plans and/or specifications furnished by City, or by
others at City’s direction or request, to Consultant during the term of this
Agreement. All materials, buildings, structures, or equipment designed or
selected by Consultant shall be workable and fit for the intended use thereof, and
will comply with all applicable governmental requirements. Consultant shall
require its employees to observe the working hours, rules, security regulations
and holiday schedules of City while working and to perform its Services in a
manner which does not unreasonably interfere with the City’s business and
operations, or the business and operations of other tenants and occupants in the
City which may be affected by the work relative to this Agreement. Consultant
shall take all necessary precautions to assure the safety of its employees who
are engaged in the performance of the Services, all equipment and supplies used
in connection therewith, and all property of City or other parties that may be
affected in connection therewith. If requested by City, Consultant shall promptly
replace any employee or agent performing the Services if, in the opinion of the
City, the performance of the employee or agent is unsatisfactory.
Consultant is responsible for conforming its final work product to generally
accepted professional standards for all work performed pursuant to this
Agreement. Consultant is an independent Consultant and is solely responsible
for all taxes, withholdings, and other statutory or contractual obligations of any
sort, including but not limited to, Worker’s Compensation Insurance. Nothing in
this Agreement accords any third-party beneficiary rights whatsoever to any non-
party to this Agreement that any non-party may seek to enforce. Consultant
acknowledges and agrees that should Consultant or its sub consultants provide
false information, or fail to be or remain in compliance with this Agreement, the
City may void this Agreement. The Consultant warrants and states that it has
read the Contract Documents, and agrees to be bound thereby, including all
performance guarantees as respects Consultant’s work and all indemnity and
insurance requirements.
10 of 119
The Consultant shall obtain prior approval from the City prior to
subcontracting with any entity or person to perform any of the work required
under this Agreement. If the Consultant subcontracts any of the services to be
performed under this Agreement, the subconsultant agreement shall provide that
the services to be performed under any such agreement shall not be sublet, sold,
transferred, assigned or otherwise disposed of to another entity or person without
the City’s prior written consent. The Consultant shall be responsible for the
accuracy and quality of any subconsultant’s work.
All subconsultant agreements shall include verbatim or by reference the
provisions in this Agreement binding upon Consultant as to all Services provided
by this Agreement, such that it is binding upon each and every subconsultant that
does work or provides Services under this Agreement.
The Consultant shall cooperate fully with the City, other City contractors,
other municipalities and local government officials, public utility companies, and
others, as may be directed by the City. This shall include attendance at meetings,
discussions and hearings as requested by the City. This cooperation shall extend
to any investigation, hearings or meetings convened or instituted by OSHA
relative to this Project, as necessary. Consultant shall cooperate with the City in
scheduling and performing its Work to avoid conflict, delay in or interference with
the work of others, if any, at the Project.
Except as otherwise provided herein, the nature and scope of Services
specified in this Agreement may only be modified by a writing approved by both
parties. This Agreement may be modified or amended from time to time
provided, however, that no such amendment or modification shall be effective
unless reduced to writing and duly authorized and signed by the authorized
representatives of the parties.
B. Representation and Warranties. Consultant represents and warrants
that: (1) Consultant possesses and will keep in force all required licenses to
perform the Services, (2) the employees of Consultant performing the Services
are fully qualified, licensed as required, and skilled to perform the Services.
C. Termination. City may, at any time, with or without cause, terminate this
Agreement upon seven (7) days written notice to Consultant. If the City
terminates this agreement, the City will make payment to Consultant for Services
performed prior to termination. Payments made by the City pursuant to this
Agreement are subject to sufficient appropriations made by the City of Evanston
City Council. In the event of termination resulting from non-appropriation or
insufficient appropriation by the City Council, the City’s obligations hereunder
shall cease and there shall be no penalty or further payment required. In the
event of an emergency or threat to the life, safety or welfare of the citizens of the
City, the City shall have the right terminate this Agreement without prior written
notice. Within thirty (30) days of termination of this Agreement, the Consultant
11 of 119
shall turn over to the City any documents, drafts, and materials, including but not
limited to, outstanding work product, data, studies, test results, source
documents, AutoCad Version 2007, PDF, ArtView, Word, Excel spreadsheets,
technical specifications and calculations, and any other such items specifically
identified by the City related to the Services herein.
D. Independent Consultant. Consultant’s status shall be that of an
independent Consultant and not that of a servant, agent, or employee of City.
Consultant shall not hold Consultant out, nor claim to be acting, as a servant,
agent or employee of City. Consultant is not authorized to, and shall not, make
or undertake any agreement, understanding, waiver or representation on behalf
of City. Consultant shall at its own expense comply with all applicable workers
compensation, unemployment insurance, employer’s liability, tax withholding,
minimum wage and hour, and other federal, state, county and municipal laws,
ordinances, rules, regulations and orders. Consultant agrees to abide by the
Occupational Safety & Health Act of 1970 (OSHA), and as the same may be
amended from time to time, applicable state and municipal safety and health
laws and all regulations pursuant thereto.
E. Conflict of Interest. Consultant represents and warrants that no prior or
present services provided by Consultant to third parties conflict with the interests
of City in respect to the Services being provided hereunder except as shall have
been expressly disclosed in writing by Consultant to City and consented to in
writing to City.
F. Ownership of Documents and Other Materials. All originals, duplicates
and negatives of all plans, drawings, reports, photographs, charts, programs,
models, specimens, specifications, AutoCad Version 2007, Excel spreadsheets,
PDF, and other documents or materials required to be furnished by Consultant
hereunder, including drafts and reproduction copies thereof, shall be and remain
the exclusive property of City, and City shall have the unlimited right to publish
and use all or any part of the same without payment of any additional royalty,
charge, or other compensation to Consultant. Upon the termination of this
Agreement, or upon request of City, during any stage of the Services, Consultant
shall promptly deliver all such materials to City. Consultant shall not publish,
transfer, license or, except in connection with carrying out obligations under this
Agreement, use or reuse all or any part of such reports and other documents,
including working pages, without the prior written approval of City, provided,
however, that Consultant may retain copies of the same for Consultant’s own
general reference.
G. Payment. Invoices for payment shall be submitted by Consultant to City
at the address set forth above, together with reasonable supporting
documentation, City may require such additional supporting documentation as
City reasonably deems necessary or desirable. Payment shall be made in
12 of 119
accordance with the Illinois Local Government Prompt Payment Act, after City’s
receipt of an invoice and all such supporting documentation.
H. Right to Audit. Consultant shall for a period of three years following
performance of the Services, keep and make available for the inspection,
examination and audit by City or City’s authorized employees, agents or
representatives, at all reasonable time, all records respecting the services and
expenses incurred by Consultant, including without limitation, all book, accounts,
memoranda, receipts, ledgers, canceled checks, and any other documents
indicating, documenting, verifying or substantiating the cost and appropriateness
of any and all expenses. If any invoice submitted by Consultant is found to have
been overstated, Consultant shall provide City an immediate refund of the
overpayment together with interest at the highest rate permitted by applicable
law, and shall reimburse all of City’s expenses for and in connection with the
audit respecting such invoice.
I. Indemnity. Consultant shall defend, indemnify and hold harmless the
City and its officers, elected and appointed officials, agents, and employees from
any and all liability, losses, or damages as a result of claims, demands, suits,
actions, or proceedings of any kind or nature, including but not limited to costs,
and fees, including attorney’s fees, judgments or settlements, resulting from or
arising out of any negligent or willful act or omission on the part of the Consultant
or Consultant’s subcontractors, employees, agents or subcontractors during the
performance of this Agreement. Such indemnification shall not be limited by
reason of the enumeration of any insurance coverage herein provided. This
provision shall survive completion, expiration, or termination of this Agreement.
Nothing contained herein shall be construed as prohibiting the City, or its
officers, agents, or employees, from defending through the selection and use of
their own agents, attorneys, and experts, any claims, actions or suits brought
against them. The Consultant shall be liable for the costs, fees, and expenses
incurred in the defense of any such claims, actions, or suits. Nothing herein shall
be construed as a limitation or waiver of defenses available to the City and
employees and agents, including but not limited to the Illinois Local
Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-
101 et seq.
At the City Corporation Counsel’s option, Consultant must defend all suits
brought upon all such Losses and must pay all costs and expenses incidental to
them, but the City has the right, at its option, to participate, at its own cost, in the
defense of any suit, without relieving Consultant of any of its obligations under
this Agreement. Any settlement of any claim or suit related to this Agreement by
Consultant must be made only with the prior written consent of the City
Corporation Counsel, if the settlement requires any action on the part of the City.
13 of 119
To the extent permissible by law, Consultant waives any limits to the
amount of its obligations to indemnify, defend, or contribute to any sums due
under any Losses, including any claim by any employee of Consultant that may
be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or
any other related law or judicial decision, including but not limited to, Kotecki v.
Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not
waive any limitations it may have on its liability under the Illinois Workers
Compensation Act, the Illinois Pension Code or any other statute.
Consultant shall be responsible for any losses and costs to repair or
remedy work performed under this Agreement resulting from or arising out of any
act or omission, neglect, or misconduct in the performance of its Work or its
subconsultants’ work. Acceptance of the work by the City will not relieve the
Consultant of the responsibility for subsequent correction of any such error,
omissions and/or negligent acts or of its liability for loss or damage resulting
therefrom. All provisions of this Section shall survive completion, expiration, or
termination of this Agreement.
J. Insurance. Consultant shall carry and maintain at its own cost with such
companies as are reasonably acceptable to City all necessary liability insurance
(which shall include as a minimum the requirements set forth below) during the
term of this Agreement, for damages caused or contributed to by Consultant, and
insuring Consultant against claims which may arise out of or result from
Consultant’s performance or failure to perform the Services hereunder: (1)
worker’s compensation in statutory limits and employer’s liability insurance in the
amount of at least $500,000, (2) comprehensive general liability coverage, and
designating City as additional insured for not less than $3,000,000 combined
single limit for bodily injury, death and property damage, per occurrence, (3)
comprehensive automobile liability insurance covering owned, non-owned and
leased vehicles for not less than $1,000,000 combined single limit for bodily
injury, death or property damage, per occurrence, and (4) errors and omissions
or professional liability insurance respecting any insurable professional services
hereunder in the amount of at least $1,000,000. Consultant shall give to the City
certificates of insurance for all Services done pursuant to this Agreement before
Consultant performs any Services, and, if requested by City, certified copies of
the policies of insurance evidencing the coverage and amounts set forth in this
Section. The City may also require Consultant to provide copies of the Additional
Insured Endorsement to said policy(ies) which name the City as an Additional
Insured for all of Consultant’s Services and work under this Agreement. Any
limitations or modification on the certificate of insurance issued to the City in
compliance with this Section that conflict with the provisions of this Section shall
have no force and effect. Consultant’s certificate of insurance shall contain a
provision that the coverage afforded under the policy(s) will not be canceled or
reduced without thirty (30) days prior written notice (hand delivered or registered
mail) to City. Consultant understands that the acceptance of certificates, policies
and any other documents by the City in no way releases the Consultant and its
14 of 119
subcontractors from the requirements set forth herein. Consultant expressly
agrees to waive its rights, benefits and entitlements under the “Other Insurance”
clause of its commercial general liability insurance policy as respects the City. In
the event Consultant fails to purchase or procure insurance as required above,
the parties expressly agree that Consultant shall be in default under this
Agreement, and that the City may recover all losses, attorney’s fees and costs
expended in pursuing a remedy or reimbursement, at law or in equity, against
Consultant.
Consultant acknowledges and agrees that if it fails to comply with all
requirements of this Section, that the City may void this Agreement.
K. Confidentiality. In connection with this Agreement, City may provide
Consultant with information to enable Consultant to render the Services
hereunder, or Consultant may develop confidential information for City.
Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat, as
secret and confidential all such information whether or not identified by City as
confidential, (ii) not to disclose any such information or make available any
reports, recommendations and /or conclusions which Consultant may make for
City to any person, firm or corporation or use the same in any manner
whatsoever without first obtaining City’s written approval, and (iii) not to disclose
to City any information obtained by Consultant on a confidential basis from any
third party unless Consultant shall have first received written permission from
such third party to disclose such information.
Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2),
records in the possession of others whom the City has contracted with to perform
a governmental function are covered by the Act and subject to disclosure within
limited statutory timeframes (five (5) working days with a possible five (5) working
day extension). Upon notification from the City that it has received a Freedom of
Information Act request that calls for records within the Consultant’s control, the
Consultant shall promptly provide all requested records to the City so that the
City may comply with the request within the required timeframe. The City and the
Consultant shall cooperate to determine what records are subject to such a
request and whether or not any exemptions to the disclosure of such records, or
part thereof, is applicable. Vendor shall indemnify and defend the City from and
against all claims arising from the City’s exceptions to disclosing certain records
which Vendor may designate as proprietary or confidential. Compliance by the
City with an opinion or a directive from the Illinois Public Access Counselor or the
Attorney General under FOIA, or with a decision or order of Court with jurisdiction
over the City, shall not be a violation of this Section.
L. Use of City’s Name or Picture of Property. Consultant shall not in the
course of performance of this Agreement or thereafter use or permit the use of
City’s name nor the name of any affiliate of City, nor any picture of or reference
15 of 119
to its Services in any advertising, promotional or other materials prepared by or
on behalf of Consultant, nor disclose or transmit the same to any other party.
M. No Assignments or Subcontracts. Consultant shall not assign or
subcontract all or any part or its rights or obligations hereunder without City’s
express prior written approval. Any attempt to do so without the City’s prior
consent shall, at City’s option, be null and void and of no force or effect
whatsoever. Consultant shall not employ, contract with, or use the services of
any other architect, interior designer, engineer, consultant, special contractor, or
other third party in connection with the performance of the Services without the
prior written consent of City.
N. Compliance with Applicable Statues, Ordinances and Regulations. In
performing the Services, Consultant shall comply with all applicable federal,
state, county, and municipal statues, ordinances and regulations, at Consultant’s
sole cost and expense, except to the extent expressly provided to the contrary
herein. Whenever the City deems it reasonably necessary for security reasons,
the City may conduct at its own expense, criminal and driver history background
checks of Consultant’s officers, employees, subcontractors, or agents.
Consultant shall immediately reassign any such individual who in the opinion of
the City does not pass the background check.
O. Liens and Encumbrances. Consultant, for itself, and on behalf of all
subcontractors, suppliers, materialmen and others claiming by, through or under
Consultant, hereby waives and releases any and all statutory or common law
mechanics’ materialmens’ or other such lien claims, or rights to place a lien upon
City property or any improvements thereon in connection with any Services
performed under or in connection with this Agreement. Consultant further
agrees, as and to the extent of payment made hereunder, to execute a sworn
affidavit respecting the payment and lien releases of all subcontractors, suppliers
and materialmen, and a release of lien respecting the Services at such time or
times and in such form as may be reasonably requested by City. Consultant
shall protect City from all liens for labor performed, material supplied or used by
Consultant and/or any other person in connection with the Services undertaken
by consultant hereunder, and shall not at any time suffer or permit any lien or
attachment or encumbrance to be imposed by any subConsultant, supplier or
materialmen, or other person, firm or corporation, upon City property or any
improvements thereon, by reason or any claim or demand against Consultant or
otherwise in connection with the Services.
P. Notices. Every notice or other communication to be given by either party
to the other with respect to this Agreement, shall be in writing and shall not be
effective for any purpose unless the same shall be served personally or by
United States certified or registered mail, postage prepaid, addressed if to City as
follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201,
Attention: Purchasing Division and to Consultant at the address first above set
16 of 119
forth, or at such other address or addresses as City or Consultant may from time
to time designate by notice given as above provided.
Q. Attorney’s Fees. In the event that the City commences any action, suit,
or other proceeding to remedy, prevent, or obtain relief from a breach of this
Agreement by Consultant, or arising out of a breach of this Agreement by
Consultant, the City shall recover from the Consultant as part of the judgment
against Consultant, its attorneys’ fees and costs incurred in each and every such
action, suit, or other proceeding.
R. Waiver. Any failure or delay by City to enforce the provisions of this
Agreement shall in no way constitute a waiver by City of any contractual right
hereunder, unless such waiver is in writing and signed by City.
S. Severability. In the event that any provision of this Agreement should be
held void, or unenforceable, the remaining portions hereof shall remain in full
force and effect.
T. Choice of Law. The rights and duties arising under this Agreement shall
be governed by the laws of the State of Illinois. Venue for any action arising out
or due to this Agreement shall be in Cook County, Illinois. The City shall not
enter into binding arbitration to resolve any dispute under this Agreement. The
City does not waive tort immunity by entering into this Agreement.
U. Time. Consultant agrees all time limits provided in this Agreement and
any Addenda or Exhibits hereto are of essence to this Agreement. Consultant
shall continue to perform its obligations while any dispute concerning the
Agreement is being resolved, unless otherwise directed by the City.
V. Survival. Except as expressly provided to the contrary herein, all
provisions of this Agreement shall survive all performances hereunder including
the termination of the Consultant.
VI. EQUAL EMPLOYMENT OPPORTUNITY
In the event of the Consultant’s noncompliance with any provision of Section 1-
12-5 of the Evanston City Code, the Illinois Human Rights Act or any other
applicable law, the Consultant may be declared nonresponsible and therefore
ineligible for future contracts or subcontracts with the City, and the contract may
be cancelled or voided in whole or in part, and such other sanctions or penalties
may be imposed or remedies invoked as provided by statute or regulation.
During the performance of the contract, the Consultant agrees as follows:
A. That it will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, sexual orientation, marital
17 of 119
status, national origin or ancestry, or age or physical or mental disabilities that do
not impair ability to work, and further that it will examine all job classifications to
determine if minority persons or women are underutilized and will take
appropriate affirmative action to rectify any such underutilization. Consultant
shall comply with all requirements of City of Evanston Code Section 1-12-5.
B. That, in all solicitations or advertisements for employees placed by it on its
behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, sexual orientation, marital
status, national origin, ancestry, or disability.
VII. SEXUAL HARASSMENT POLICY
The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2-
105 et. seq.), that it has a written sexual harassment policy that includes, at a
minimum, the following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under State law;
C. A description of sexual harassment utilizing examples;
D. The Consultant’s internal complaint process including penalties;
E. Legal recourse, investigation and complaint process available through the
Illinois Department of Human Rights and the Human Rights Commission,
and directions on how to contact both; and
F. Protection against retaliation as provided to the Department of Human Rights.
VIII. CONSULTANT CERTIFICATIONS
A. Consultant acknowledges and agrees that should Consultant or its
subconsultant provide false information, or fail to be or remain in compliance with
the Agreement, the City may void this Agreement.
B. Consultant certifies that it and its employees will comply with applicable
provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation
Act, the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and
applicable rules in performance under this Agreement.
C. If Consultant, or any officer, director, partner, or other managerial agent of
Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of
2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953,
18 of 119
Consultant certifies at least five years have passed since the date of the
conviction.
D. Consultant certifies that it has not been convicted of the offense of bid
rigging or bid rotating or any similar offense of any State in the U.S., nor made
any admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33
E-3, E-4).
E. In accordance with the Steel Products Procurement Act, Consultant
certifies steel products used or supplied in the performance of a contract for
public works shall be manufactured or produced in the U.S. unless the City
grants an exemption.
F. Consultant certifies that it is properly formed and existing legal entity, and
as applicable, has obtained an assumed name certificate from the appropriate
authority, or has registered to conduct business in Illinois and is in good standing
with the Illinois Secretary of State.
G. If more favorable terms are granted by Consultant to any similar
governmental entity in any state in a contemporaneous agreement let under the
same or similar financial terms and circumstances for comparable supplies or
services, the more favorable terms shall be applicable under this Agreement.
H. Consultant certifies that it is not delinquent in the payment of any fees,
fines, damages, or debts to the City of Evanston.
IX. INTEGRATION
This Agreement, together with Exhibits A, B, C, and D sets forth all the
covenants, conditions and promises between the parties with regard to the
subject matter set forth herein. There are no covenants, promises, agreements,
conditions or understandings between the parties, either oral or written, other
than those contained in this Agreement. This Agreement has been negotiated
and entered into by each party with the opportunity to consult with its counsel
regarding the terms therein. No portion of the Agreement shall be construed
against a party due to the fact that one party drafted that particular portion as the
rule of contra proferentem shall not apply.
In the event of any inconsistency between this Agreement, and any Exhibits, this
Agreement shall control over the Exhibits. In no event shall any proposal or
contract form submitted by Consultant be part of this Agreement unless agreed
to in a writing signed by both parties and attached and referred to herein as an
Addendum, and in such event, only the portions of such proposal or contract
form consistent with this Agreement and Exhibits hereto shall be part hereof.
19 of 119
IN WITNESS WHEREOF, the parties hereto have each approved and executed this
Agreement on the day, month and year first above written.
CONSULTANT: CITY OF EVANSTON
2100 RIDGE AVENUE
EVANSTON, IL 60201
By ________________________ By:________________________
Its: ________________________ Its: _______________________
FEIN Number: _______________ Date: _____________________
Date: _______________________
20 of 119
EXHIBIT A
This EXHIBIT A to that certain Consulting Agreement dated _______ between the City
of Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201(“City”) and _ Youth Job
Center Of Evanston sets forth the Commencement and Completion Date, Services,
Fees, and Reimbursable Expenses as follows:
COMMENCEMENT DATE: September 20, 2012
COMPLETION DATE: February 1, 2013
FEES: The City of Evanston shall be financially responsible for the furtherance of the
program and the direct and indirect costs specifically determined to be $45,000 for 15
program participants (@$3000 each); $3000 for job readiness training; $6000 for
supportive services that include transportation and state certification and testing fees for
all program participants; $2000 for program materials and supplies; $24,000 for YJC
Inc., career pathways counseling staff and employment services.
The Youth Job Center will provide monthly invoices to the City requesting payment.
This will be submitted in accordance with the Consultant invoice submittal deadlines;
schedule will be provided by City. If the invoice needs adjustment or explanation,
Consultant will work with the City to adjust or explain the invoice. Once the invoice is
agreed upon by both parties, it shall be submitted for processing and be paid by the City
billing procedure.
SERVICES/SCOPE OF WORK: This agreement for services is to facilitate a pilot
“Building Career Pathways to Sustainable Employment Program”
The scope of the pilot “Building Career Pathways to Sustainable Employment Program”
for the City of Evanston includes the following components:
The Youth Job Center of Evanston, Inc. “Sustainable Employment Program” shall
provide participants with subsidized wages and funding for continued educational
advancement directly aligned with the participant’s career pathway plan (e.g. paid
training for C.N.A., with a career pathway plan that leads to LPN certification, etc.), as
well as supportive services, career counseling, educational support and transportation
assistance. The participating employers in the pilot program shall provide a long-term
commitment to the participants through permanent employment (after successful on the
job training and credential attainment). While employed, the young adults will continue
to receive program support as they work toward further career progression with
opportunities for advancement
21 of 119
1. YJC will provide an on-the-job training/internship program that will train up to 15
clients (ages 18-25) vetted and selected by representatives from YJC and the
City of Evanston.
2. Positions shall be paid entry level and participants shall be provided with all
required background trainings.
3. Participants will be required to meet minimum criterion established by the parties
that may include skills assessment, participant availability, and high school
diploma/GED.
4. YJC shall administer all program costs for trainings, materials, supplemental
support that may include transportation vouchers, uniforms, and subsidies for
business attire.
5. YJC shall pay a training stipend to participants that successfully complete the job
readiness training.
6. YJC shall pay the work experience wages for participants that successfully
complete the post-training internship. Those wages shall cover approximately
200 or more required hours.
7. YJC will provide ongoing counseling and coaching, and follow-up services to
every participant following the completion of the internship.
8. In collaboration with City of Evanston staff, YJC program staff will develop a
career pathways plan for participants that include evaluation and assessment.
9. YJC program staff to recruit and facilitate participant selection strategies and
activities in collaboration with City of Evanston staff.
10. YJC program staff to foster career counseling, coaching, mentoring and
employment retention activities.
22 of 119
Program Certifications
Financial Management/Planning Certifications
Certified Financial Planner
Registered Paraplanner
Chartered Retirement Plans Specialist
Chartered Retirement Planning Counselor
Accredited Asset Management Specialist
Chartered Mutual Fund Counselor
Chartered Financial Consultant
Workplace Safety Certifications
Safety Training Specialist (STS)
Certified Environmental Health and Safety Management Specialist (EHS)
Certified Safety Auditor (SAC)
Certified Safety Manager (CSM)
Certified Safety Administrator (CSA)
Certified Safety Administrator (CSA)
Certified Safety Auditor (SAC)
Emergency Management Specialist (SEM)
Certified DOT HAZMAT Technician (CDT)
Certified Ergonomics Technician (CET)
Certified Safety Auditor (SAC)
Safety Inspections Technician (SIT)
Hazard Analysis Technician (HAT)
Accident Investigation Specialist (AIT)
OSHA Recordkeeping Technician (ORT)
Information Technology Certifications
Apple Certified System Administrator
Cisco Certified Network Professional
HP Certified IT Professional
IBM Certified Enterprise Developer
Certified Information Systems Auditor
Microsoft Certified Database Administrator
Microsoft Certified Systems Administrator
Nortel Networks Certified Network Architect
Oracle Certified Professional Java Developer
Sun Certified Java Programmer
Symantec Certified Security Engineer
A+ Certification and IC3
23 of 119
Health Support Certifications
Certified Professional in Healthcare Quality (CPHQ)
Certified Clinical Medical Assistant (CCMA)
Certified Medical Administrative Assistant (CMAA)
Certified Phlebotomy Technician (CPT)
Certified EKG/ECG Technician (CET)
Certified Billing and Coding Specialist (CBCS)
Certified Medical Lab Assistant (CMLA)
Certified Patient Care Associate (CPCA)
Certified Nurse Assistant (CNA)
Certified Pharmacy Technician (CphT)
Registered Healthcare Educator (RHE)
Human Resources (HR) Certifications
Professional in Human Resources (PHR)
Senior Professional in Human Resources (SPHR)
Certified Personnel Consultants (CPC)
Certified Temporary-Staffing Specialists (CTS)
Hospitality Certifications
Certified Hotel Administrator (CHA)
Certified Rooms Division Executive (CRDE)
Certified Food & Beverage Executive (CFBE)
Certified Hotel Administrator (CHA)
Certified Lodging Manager (CLM)
Certified Lodging Security Director (CLSD)
Certified Rooms Division Executive (CRDE)
Certified Food And Beverage Executive (CFBE)
Certified Hospitality Housekeeping Executive (CHHE)
Certified Human Resources Executive (CHRE)
Certified Engineering Operations Executive (CEOE)
Certified Hospitality Sales Professional (CHSP)
Certified Hospitality Department Trainer (CHDT)
Certified Hospitality Supervisor (CHS)
Certified Lodging Security Supervisor (CLSS)
Certified Lodging Security Officer (CLSO)
Master Hotel Supplier (MHS)
Certified Hospitality Educator (CHE)
Certified Gaming Supervisor (CGS)
Certified Government Property Supervisor (CGPS)
Certified Government Property Technician (CGPT)
Certified Government Property Manager (CGPM)
Certified Hospitality Trainer (CHT)
Certified Hospitality Accountant Executive (CHAE)
National Retail Federation Customer Service (NRF)
24 of 119
Manufacturing Certifications
Certified Manufacturing Technologist (CMfgT)
Certified Manufacturing Engineer (CMfgE)
Certified Enterprise Integrator (CEI)
Certified Engineering Manager (CEM)
Automotive and Logistics Certifications
ASE Certified Automobile Technician
ASE Certified Undercar Specialist
ASE Certified Advanced Engine Performance Specialist
ASE Certified Medium/Heavy Truck Technicians
ASE Certified Truck Equipment Installation & Repair Technician
ASE Certified Med/Hvy Vehicle Electronic Diesel Engine Diagnosis
Specialist ASE Certified Collision Repair/Refinish Technician
ASE Certified Estimator
ASE Certified Engine Machinists
ASE Certified Compressed Natural Gas Technician
ASE Certified School Bus Technician
ASE Certified Service Consultants
ASE Master Certified Automobile Technician
ASE Master Certified Truck Technician
ASE Master Certified Collision Repair/Refinish Technician
ASE Master Certified Engine Machinists (MM)
ASE Master Certified School Bus Technician
ASE Master Certified Master Truck Equipment Technician
CDL Commercial Driver’s License
Administrative Professionals Certifications
Certified Professional Secretary (CPS)
Certified Administrative Professional (CAP)
Quickbooks Certification
Accredited Legal Secretary (ALS)
Certified Professional Legal Secretary (PLS)
Microsoft Office Specialist
25 of 119
• Attend mandatory program orientation • Complete all required intake forms • Provide all necessary documentation • Complete initial job-readiness assessment • Review job-readiness results to identify skills, employability levels and plan of action • Registered for mandatory job-readiness training workshops • Assigned to YJC employment counselor • Individuals must complete mandatory job skills training workshops (10 sessions) • Develop an Individualized Employment Action Plan w/timelines • Clients may be referred to other programs (SCA, OOSY, Outpost) as necessary, for additional training and skill building activities • An “ employer referral” is given only when it is determined the client is “job-ready” and meets the basic employment standards: Have a completed job portfolio (includes: job application information, resume and reference list, cover letter, copies of diplomas, certificates, etc.) Passing score on 2 mock interviews Interview attire reviewed/approved by employment counselor(s) • Clients must attend all required meetings w/employment counselors • Receive personalized job referral letters to employers for full, part-time, temporary and/or “odd jobs.” • Receive referrals to paid work experiences and internship opportunities • Receive exclusive and ongoing job leads via email, face- book, phone and regular mail • Receive personalized job referrals for exclusive job fairs, onsite recruitment events and other employment related activities • Ongoing employment coaching, career development counseling , and mentoring • Regular meetings and site visits w/ clients and their employer to check on progress and status • Employed clients achieving the 12 month benchmark will receive a customized “post-employment/career pathway plan” for potential career advancement opportunities • Job retention incentives for clients meeting job retention goals at the 6 month, 12 month, 18 month and 24 month benchmarks (i.e. gift and transit cards, client recognition, speaking opportunities at major YJC events, scholarship opportunities, etc.) • Ongoing employment coaching and career counseling • Employed clients may also be selected to participate in the “W.I.L.L. Career Advancement program” or serve on the “YJC Young Ambassadors Leadership Council” where they will represent the YJC at conferences, events, in the media, etc. 26 of 119
For City Council meeting of September 18, 2012 Item SP3
Business of the City by Motion: Police and Firefighter Pension Actuarial Report
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/Treasurer
Timothy Schoolmaster, Police Pension Board
Deron Daugherty, Fire Pension Board
CC: Wally Bobkiewicz, City Manager
Subject: January 1, 2012 Police and Firefighter Pension Actuarial Report
Date: September 4, 2012
Recommended Action:
Staff recommends that City Council review and approve the January 1, 2012 Actuarial
Valuation for usage in the 2012 Tax Levy for Police and Firefighter funding purposes.
The recommended Annual Actuarial Required Contribution (ARC) as determined by this
study is $6,126,383 for the Firefighters’ Pension Fund, and $8,109,454 for the Police
Pension Fund. This agenda item was held over from the September 10, 2012 City
Council meeting.
Funding Source:
The funding of this study is being split three ways for 2012. The Police Pension,
Firefighters Pension and General Fund will each pay $5,000 for this report.
Summary:
This report uses the same format and same Actuary – Tepfer Consulting Group (TCG)
as that used for the March 1, 2011 Actuarial Valuation.
Public Act 96-1495, adopted by the General Assembly in 2010 changed benefit levels,
funding requirements, and investment options to be used in administering Police and
Firefighter pension funds. Through the joint review process, both Pension Boards and
the City Treasurer have maintained the same analytical process that shows three
funding levels for Police and Firefighter funds:
1. The State Minimum level of Funding
2. The Funding required/shown under Government Accounting Standards Board
statements 25 and 27
Memorandum
27 of 119
Page 2 of 3
3. The Recommended Funding by TCG
The following table shows a brief summary of the City’s current and projected
contributions for Police and Firefighter pensions.
Police Pension
Fund
Firefighter's Pension
Fund
2012 Contribution (used in 2011 Tax Levy)$8,521,751 $6,401,393
Funded Ratio 45.7%45.6%
2013 Contribution (to be used in 2012 Tax Levy $8,109,454 $6,126,383
Funded Ratio 45.6%45.3%
Contribution Change ($412,297)($275,010)
Funded Ratio Change -0.1%-0.3%
This recommendation is not the only course of action available to the City and is above
the minimum required level of funding as allowed under PA 96-1945. The table below
shows two other funding levels and the source/guidance used in creating these levels:
Police Pension
Fund
Firefighter's Pension
Fund
2013 State Minimum Contribution per PA 96-1945 $5,970,034 $4,412,942
Funded Ratio 48.0%46.9%
Governmental Accounting Standards Board
Minimum Contribution (GASB)$7,576,919 $5,729,977
n/a
2013 Recommend Minimum Contribution $8,109,454 $6,126,383
Funded Ratio 45.6%45.3%
Reduction in Funding by using State Minimum ($2,139,420)($1,713,441)
Reduction in Funding by using GASB ($532,535)($396,406)
28 of 119
Page 3 of 3
Both the Police and Firefighter Pension Boards are not willing to support the utilization
of the state minimum contribution levels. Neither can support the utilization of an
analysis that creates funding levels at a higher percentage ratio but requires less overall
funding to achieve such a ratio.
As noted on the previous page, this actuarial evaluation results in a combined decrease
of funding required of $687,307. Because other sources of funds (Personnel Property
Replacement Tax) are not anticipated to change, this amount is also the change in the
City’s projected 2012 tax levy. The City’s most recent gross tax levy totaled $43.4
million. Therefore each 1.0% change to our tax levy is $434,000 and the above
decrease would equal a 1.6% decrease.
Below is a summary of assumptions, which did not change for this evaluation. Please
note that the Actuary will be available to discuss all assumptions at the City Council
meeting.
Change Current Proposed
Investment Return Assumption 7.00% 7.00%
Healthy Mortality Table RP 2000 RP 2000
Disabled Mortality Table RP 2000 RP 2000
Rates of Salary Increase Graded by age from 8% at
25 down to just over 1% at
age 55
Graded by age from 8% at 25
down to just over 1% at age 55
Wage Inflation Increase 2.5% 2.5%
Tax Levy Fiscal Year FY 2012 FY 2013
ALTERNATIVES:
While the City has the option of using the State Minimum required calculation, this is not
recommended for the following reasons:
Neither Pension Board would certify their agreement to this levy amount.
The Independent Actuary does not recommend using the State Minimum
calculation, especially if the City’s goal is to become 90% funded by 2040.
Attachments:
Police Pension Actuarial Study
Firefighter’s Pension Actuarial Study
29 of 119
30 of 119
31 of 119
32 of 119
33 of 119
34 of 119
35 of 119
36 of 119
37 of 119
38 of 119
39 of 119
40 of 119
41 of 119
42 of 119
43 of 119
44 of 119
45 of 119
46 of 119
47 of 119
48 of 119
49 of 119
50 of 119
51 of 119
52 of 119
53 of 119
54 of 119
55 of 119
56 of 119
57 of 119
58 of 119
59 of 119
60 of 119
61 of 119
62 of 119
63 of 119
64 of 119
65 of 119
66 of 119
67 of 119
68 of 119
69 of 119
70 of 119
71 of 119
72 of 119
73 of 119
74 of 119
75 of 119
76 of 119
77 of 119
78 of 119
79 of 119
80 of 119
81 of 119
82 of 119
83 of 119
84 of 119
85 of 119
86 of 119
87 of 119
88 of 119
89 of 119
90 of 119
91 of 119
92 of 119
93 of 119
94 of 119
95 of 119
96 of 119
97 of 119
98 of 119
99 of 119
100 of 119
101 of 119
102 of 119
103 of 119
104 of 119
105 of 119
106 of 119
107 of 119
108 of 119
For City Council meeting of September 18, 2012 Item SP4
Business of the City by Motion: 2013 City Council Goals
For Action
To: Honorable Mayor and Members of the City Council
From: Wally Bobkiewicz, City Manager
Subject: 2013 City Council Goal Setting
Date: September 18, 2012
On September 14, 2011, the City Council held a goals setting session and set thirteen
goals for 2012. These goals are:
Economic Development
Capital Improvement Program Planning
Efficiency and Effectiveness of Services
Safety Issues
Youth Issues
---------------------------------------------------------------------------
Affordable Housing
Climate Action Plan
Development Services/Design Review
Innovation
Northwestern University
Police and Fire Pension Funding Issues
Robert Crown Center Improvements
Visual and Performing Arts
Staff will make a presentation on the progress of goals implementation and then ask the
City Council to consider changes, additions or deletions to this list.
Please accept the following thoughts on changes, additions and deletions to the current
goals as the City Council considers goals for 2013.
Memorandum
109 of 119
2
Goals to Remain – Much work is being done and continues to need to be done in the
foll owing areas and I would recommend that these goals be retained for 2013:
Economic Development
Capital Improvement Program Planning
Safety Issues
Youth Issues
---------------------------------------------------------------------------
Climate Action Plan
Development Services/Design Review
Innovation
Northwestern University
Police and Fire Pension Funding Issues
Robert Crown Center Improvements
Visual and Performing Arts
Goal to Be Removed - I believe the City Council has made significant progress in area
of Affordable Housing. I believe work in this area has been successfully folded into the
City’s general operations.
Goal to Be Evaluated – The City Council Goal “Efficiency and Effectiveness of
Services” has largely been attached to the implementation of 3 -1-1 and our government
transparency efforts. With the successful implementation of 3-1-1 and our recognized
leadership statewide in government transparency, this goal could continue with
additional work on efficiency and effectiveness issues in other areas or be removed
from the City Council goals list.
New Goals to Be Considered –
Senior Programs: The needs of the senior community are ever changing and
I do not believe we have the necessary resources in place to address these
needs for the future.
At-Risk Individuals and Families: The City is increasingly faced with
challenges meeting needs of at-risk individuals and families. The City needs
to evaluate our role in this type of assistance and make recommendations for
changes in service delivery.
Services to Latino Population: As more Latinos move into our community for
whom English is not their first language, the City should consider how to
better serve their needs.
110 of 119
For City Council Meeting of September 18, 2012 Item SP5
Business of the City by Motion: Economic Development City Council Goal
For Action
To: Honorable Mayor and Members of the City Council
From: Wally Bobkiewicz, City Manager
Steve Griffin, Director of Community and Economic Development
Subject: Economic Development – City Council Goal
Date: September 14, 2012
Recommendation
Staff recommends that the City Council discuss specifics of implementation of the City
Council’s economic development goal for 2013.
Discussion
2012 has been a busy year for economic development activities in Evanston. Among
our achievements has been the adoption of a revised economic development plan.
However, during various discussions of economic development projects and initiatives
this year, it is clear that there are shifting opinions on the City Council on how to best
implement our economic development policies in the future.
Staff is requesting that the City Council discuss these matters and provide policy
direction to staff for our 2013 economic development activities.
Attachment
City of Evanston 2012-14 Economic Development Plan
Memorandum
111 of 119
Page 1 of 5
CITY OF EVANSTON
2012-2014 ECONOMIC DEVELOPMENT PLAN
INTRODUCTION
This Economic Development Plan is focused on creating jobs and growing the city’s
revenue base by refining and focusing the overarching principles of the Vision
Statement into all aspects of the City’s economic development efforts. Reflective of the
progressive nature of Evanston, the City’s economic development focus continues to
evolve and adapt to the rapid changes in the marketplace. The City’s efforts moving
forward will be guided by the Key Economic Development Principles garnered from the
City’s Economic Development Visition Statement,1 as follows:
1. Retain, expand, and attract businesses Citywide, emphasizing Innovation;
2. Nurture Entrepreneurship in Evanston;
3. Create jobs and Workforce Training opportunities for Evanston residents in
diversified business sectors; and
4.Promote Evanston, locally, regionally, and nationally, as an innovative and
progressive place by reinforcing the strengths of our diverse residential,
educational, cultural, and business communities.
Promoting Evanston’s economic prosperity and quality of life depends on a proactive
approach to diversifying the economy. This Economic Development Plan requires a
concerted effort to support the strengths of our existing companies and growth
industries (including retail, office and manufacturing) and to target five industries that
will drive diverse job creation, compliment the strengths of our community, and promote
a climate for growth. The five Targeted Industries are:
1. Technology-Based Businesses
2. Health Care and Wellness Industries
3. Baby Boomer Markets
4. Arts and Entertainment Venues
5.Water Industries
This Economic Development Plan will succeed only with the collaboration of our
economic development partners – such as Downtown Evanston, our business district
associations and the Evanston Chamber of Commerce; key private sector leaders; and
local and regional educational institutions – particularly Evanston Township High
School, Oakton Community College, and Northwestern University.
Once adopted, this Plan provides the framework for an updated Economic Development
Work Program that will define specific strategies and actions needed to create
opportunities for economic growth, to promote innovation through entrepreneurship, and
enhance the energy of Evanston’s dynamic residential and commercial communities.
KEY ECONOMIC DEVELOPMENT PRINCIPLES
1 On January 11, 2010, the City Council adopted an Economic Development Vision Statement and an Economic
Development Strategy.
112 of 119
Page 2 of 5
The Economic Development Vision Statement established two main goals: tax
(revenue) growth and job creation, particularly those that can be filled by Evanston
residents. In establishing those goals, the Vision Statement included several over-
arching principles that transcend all aspects of business retention, expansion and
attraction and targeted redevelopment and revitalization of commercial areas. These
principles will help the City promote longer term sustainability of our businesses, foster
more diversified economic revenue base, and create more job opportunities for
Evanston residents and are essential to advancing Evanston’s Economic Development
Vision Statement.
¾Innovation – The support and encouragement of innovation is an overarching goal
for the five targeted industries as well as the traditional businesses sectors.
Innovation is essential for our existing businesses to continue to thrive – as
consumer needs and demands are ever changing, our existing businesses must be
innovative in ways they adapt to these changes. Innovation is also essential to
those businesses looking to expand, as they need to not only respond to current
economic trends but also consider how quickly they can adapt their growth plan to
accommodate future trends. In addition to promoting innovation with existing
businesses, the City will pursue new businesses with innovative business models to
try to ensure their long-term existence in Evanston.
¾Entrepreneurship – Often associated with technology or internet start-up businesses,
entrepreneurship can transcend all business sectors and often includes small,
independent businesses. These sole proprietor entrepreneurs are typically initially
home-based, located within coffee shops, or housed in lower cost co-work office
spaces. Evanston has a long history of attracting entrepreneurs to the City and given
the trends away from larger conglomerate companies, the City recognizes the need
to support our diverse entrepreneur community. In helping to nurture and sustain
an entrepreneurial culture, the City will seek to not only retain and expand our
existing small, local businesses, but also to attract complementary ones – resulting
in job creation. Not only through employees hired, but also in the form of the “new”
jobs for the new business owners, themselves.
¾Workforce Training – While one of the key objectives of economic development is
job creation, the City recognizes that the best way to maximize the benefit to
Evanston is to work with our public and private partners to establish workforce
training programs for our residents. Workforce training opportunities for Evanston job
seekers should strive to bridge the gap between their existing skills and those
demanded by the City’s stable, growth industry employers. Such workforce training
efforts should cover all sectors of our diverse business community – from
construction/building trades to manufacturing/production to health care to
technology. In order to develop such training programs, the City will work with
Evanston Township High School, Oakton Community College, and Northwestern
University to promote educational programs geared toward our stable job sectors.
In addition, the City will work with our private sector partners to create hands-on
training and internship opportunities in both vocational and professional fields.
¾Promoting Evanston – In order to sustain, grow and recruit businesses, the City will
build a stronger marketing campaign to showcase the amenities of the City, provide
113 of 119
Page 3 of 5
a resource for local businesses and business district associations, and acknowledge
the successes of our economic development efforts. Such efforts will include
continued outreach to traditional news outlets and press releases, as well as
focused marketing through the development of a comprehensive website, increasing
the use of social media, and participation at targeted conferences and trade shows.
TARGETED INDUSTRIES
The City is focusing on five targeted industries, which have high potential for growth.
These industries will drive diverse job creation, compliment the strengths of our
community, and promote a climate for growth. While this Plan identifies key targeted
industries, the City will continue to support our manufacturing firms, and seek to retain,
grow and attract retail and general office uses throughout the City. This approach of
focusing on targeted industries and traditional business sectors, ensures a diversified
tax base and provides for a full-spectrum of job opportunities for Evanston residents.
¾Technology-Based Businesses – Capitalizing on Evanston’s reputation as a center
for innovation, the City will work with private-sector and institutional partners to help
galvanize Evanston’s entrepreneur base to create an innovation hub that will support
and promote investment in technology and technology-enabled businesses. With our
partners, the City will support the creation and promotion of both physical and virtual
spaces devoted to collaboration and networking, mentoring, educational programs,
and events, aimed at fostering the transition of Evanston-based startups to the
growth stages and providing a focal point for angel and venture capital investors.
Concurrently, the City will identify opportunities for development of modern office
and laboratory space to improve our ability to retain expanding firms and to attract
new technology companies.
¾Health Care and Wellness Industry – According to the Centers for Disease Control
and Prevention, in 2009 approximately 18% of the employed workforce in the U.S.
worked in the health care industry; by 2018 this percentage is expected to grow to
22%, adding over 3 million new jobs. Evanston is poised to take advantage of this
job growth through the presence of two local Hospitals, North Shore Evanston and
St. Francis, and numerous medical offices located throughout the community. The
City will explore opportunities to attract businesses that supply and manufacture
medical equipment/devices to our hospitals, businesses that provide ancillary health
care services, and additional medical offices. In conjunction with identifying
complementary and submarket businesses, the City will assess the existing
available space and recruit development partners to provide additional opportunities
to meet the space needs of new or expanded health care related businesses
¾Baby Boomer Markets – Evanston has long been attractive to empty-nesters and
active retirees seeking an alternative to traditional retirement communities.
According to the website Baby Boomer Insight, as of January 1, 2011, Baby
Boomers, individuals born between 1946 and 1964, made up 26% of the American
population, or roughly 78 million people. As the Baby Boomer population continues
to age, the number of Evanston residents within this population cohort is expected to
grow. While Evanston has a lot to offer Baby Boomers – a nationally recognized
university, strong health care options, an active downtown, and a diverse cultural
114 of 119
Page 4 of 5
and entertainment base – the City will continue pursuing opportunities for new
businesses and cultural and entertainment venues that meets this population’s
demands and needs. Consideration will also be given to future age-in-place
opportunities and challenges such as accessibility within commercial areas
¾Arts and Entertainment Venues – Evanston has a strong arts and theatre culture that
adds to the diverse economy, appeals to a variety of age groups, and helps sustain
and attract creative and innovative residents, businesses, and visitors. Findings
from the recent “Varsity Theatre2” Study indicate that there is a strong market for live
performing arts in Downtown Evanston. Over the course of this year, the City will
conduct a more detailed study of opportunities for live performing arts venues
through a National Endowment for the Arts (NEA) grant. Using information gathered
through the NEA grant and from interviews with key stakeholders from various arts
organizations, the City will create a baseline program analysis for performing arts,
which will be used to explore opportunities for performance venues throughout the
City. The City will also target other entertainment venues to provide a more diverse
“live, work and play” community. Retaining and expanding arts and entertainment
opportunities benefits Evanston residents, workers, and visitors, adds creative sector
jobs and, for certain venues, generates added sources of revenue for the City
through amusement and liquor taxes.
¾Water Industries – One of Evanston’s greatest assets is our access to water and our
ability to provide water to other communities. This gives Evanston an advantage in
targeting businesses that specialize in water research, water sciences, and related
industries and water-intense businesses, such as bio-tech firms, which require
significant water resources to facilitate research, development and production. The
sale of water to surrounding communities is one of Evanston’s biggest revenue
generators. As such, development in those communities will generate additional
revenue for the City. To increase this revenue source, the City will explore
opportunities for regional economic development partnerships, based on available
space and infrastructure in those communities.
NEXT STEPS
The over-arching principles and targeted industries outlined in this Plan are designed to
promote economic development growth, enhance job creation, and provide
opportunities to strengthen and support the quality of life and amenities throughout
Evanston. Once the final Economic Development Plan is adopted, the City will create
an updated Economic Development Work Program that will define specific strategies
and actions for the implementation of the Plan as well as create a list of measurable
outcome criteria for evaluating economic development activities.
ONGOING EVALUATION
Using the criteria for measuring the success of our economic development efforts, the
City will re-assess its priorities and programs in light of changing conditions and
opportunities, and will adapt these as needed. The City will track measurable
2 “The Varsity Theatre: An evaluation of its potential use as a performing arts center for Evanston,” dated July 2011,
Prepared for Downtown Evanston by Community Land Use + Economics Group, LLC.
115 of 119
Page 5 of 5
outcomes to allow for annual updates, and based on successes and/or challenges
encountered in implementation, the City will embark on a more comprehensive review
of the goals, principles and targeted industries defined in this Plan every two years.
116 of 119
Central StreetGreen Bay RoadDr. HillHoward -HartreyWest Oakton - MainHoward StreetMain & ChicagoDempster & ChicagoDowntownFoster StreetFoster StreetNoyes StreetWest EndWest VillageChurch & DodgeEmerson StreetSimpson StreetEvanstonPlazaOakton & AsburyEvanston Commercial Districts 117 of 119
118 of 119
119 of 119