HomeMy WebLinkAbout08.13.12
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, August 13, 2012
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Meeting of the Planning & Development (P&D) Committee is cancelled tonight.
City Council meeting convenes immediately after the conclusion of
the A&PW Committee meeting but no earlier than 7 pm.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Burrus
(II) Mayor Public Announcements
Presentation by Citizens’ Greener Evanston
(III) City Manager Public Announcements
Public Technology Institute Web 2.0 Award
Government Finance Officers Association Distinguished Budget Award for
FY2012
Labor Day Holiday Refuse Collections
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
(VI) Special Orders of Business
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City Council Agenda August 13, 2012 Page 2 of 10
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(VII) Consent Agenda: Alderman Rainey
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Grover
Planning & Development - Alderman Fiske
Human Services - Alderman Tendam
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(X) Executive Session
(XI) Adjournment
SPECIAL ORDER OF BUSINESS
(SP1) Evanston Water Conservation and Efficiency Plan
Staff recommends that City Council receive and file the Evanston Water
Conservation and Efficiency Plan developed in partnership with the Chicago
Metropolitan Agency for Planning and in support of the Evanston Strategic Plan
and Evanston Climate Action Plan.
For Action
(SP2) Second Quarter Financial Report for Fiscal Year 2012 / Proposed Budget
Calendar for Fiscal Year 2013
Staff recommends City Council receive the Second Quarter Financial Report for
FY 2012 and place on file. Staff recommends City Council adopt the Fiscal Year
2013 Budget Calendar.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of July 23, 2012
(M2) Approval of Minutes of the Special City Council Meeting of August 6, 2012
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 07/15/12 $2,881,632.24
City of Evanston Payroll through 07/29/12 $2,809,797.48
(A2) City of Evanston Bills FY2012 through 08/14/12 $6,820,727.71
City of Evanston Credit Card Activity ending June 30, 2012 $ 140,652.53
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(A3.1) Approval of Contract Award to UrbanWorks, Ltd. For Comprehensive
Signage Design Program (RFP 12-41)
The Transportation and Parking Committee, Economic Development Committee
and staff recommend that City Council authorize the City Manager to execute a
contract for the Comprehensive Signage Design Program to UrbanWorks, Ltd.,
(213 West Institute Place, Suite 710, Chicago, IL) in the total amount of $52,270.
Funding will be provided from: the Parking Fund (7005.65515); the West End TIF
(5870.65515); and $4,280 from CDBG Fund (5170.62951).
For Action
(A3.2) Approval of Contract Extension to Morton Salt for the Purchase of Rock
Salt for 2012-13 Winter Season
Staff recommends City Council approval of a one-year contract extension for the
purchase of up to 7,000 tons of rock salt from Morton Salt (123 N. Wacker Drive,
Chicago, IL) at a cost of $60.61 per ton for a winter season total of $424,270.
Funding is provided by the General Fund Snow and Ice Control Account
2680.65015.
For Action
(A3.3) Approval of Contract Award to Chicagoland Paving for 2012 Additional
Streets Resurfacing Project (Bid 12-161)
Staff recommends the City Council authorize the City Manager to execute a
contract in response to Bid 12-161 to award the 2012 Additional Streets
Resurfacing Contract to Chicagoland Paving (225 Telser Road, Lake Zurich, IL)
in the amount of $689,606.44. Funding will be provided from the Capital
Improvement Fund from the one-time General Fund transfer of $1,000,000
previously approved by the City Council.
For Action
(A3.4) Approval of Contract Award to Jasco Electric Corporation for the Lorraine
H. Morton Civic Center Parking Lot Lighting Replacement Project (Bid 12-
148)
Staff recommends that City Council authorize the City Manager to execute a
contract for the Lorraine H. Morton Civic Center (LHMCC) Parking Lot Lighting
Replacement Project with Jasco Electric Corporation (2750 Barney Court,
McHenry, IL) in the amount of $208,669. Funding is provided by Capital
Improvement Program (Project 415176) with a budget of $320,000.
For Action
(A3.5) Approval of Contract Award to Altus Works, Inc. for Noyes Cultural Arts
Center Chimney & Roof Project (RFP 12-132)
Staff recommends that City Council authorize the City Manager to execute a
contract for professional architectural and engineering services for the 2013
Noyes Cultural Arts Center Chimney & Roof Project to Altus Works, Inc. (4224 N.
Milwaukee Avenue, Chicago, IL) at a total cost of $70,840. Funding is provided
by Capital Improvement Program (Project 415663) with a budget of $120,000.
For Action
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(A3.6) Approval of Contract Award to Midway Contracting Group, LLC for the
Evanston Water Utility Asbestos Abatement Phase 3 (Bid 12-155)
Staff recommends that City Council authorize the City Manager to execute a
contract for Asbestos Abatement Phase 3 at the Evanston Water Utility (Bid 12-
155) with Midway Contracting Group, LLC (7413 W. Duvan Drive, Tinley Park, IL)
in the amount of $39,000. Funding will be provided by the Water Fund, Account
733095.65515, which has a budget of $50,000 specifically allocated for this
project.
For Action
(A3.7) Approval of Contract Award to American Pipe Liners, Inc. for 2012 CIPP
Sewer Rehabilitation Contract B (Bid No. 12-154)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2012 Cured-In-Place Pipe Lining Contract B (Bid 12-154) with
American Pipe Liners, Inc. (P.O. Box 28, Highland Park, IL) in the amount of
$202,779. Funding will be provided by the Sewer Fund, Capital Improvement
Account 7420.65515 which has a budget allocation of $503,000.
For Action
(A4) Approval of Line of Credit for Howard Ridge and West Evanston TIF
Districts
Staff recommends that City Council Staff recommends that City Council
authorize the City Manager to sign an agreement with First Bank and Trust to
have access to a Line Of Credit up to an amount of $2.2 million for use in the
Howard Ridge and West Evanston TIF Districts.
For Action
(A5) Approval of Sidewalk Café for The Alcove, 512 Main Street
Staff recommends that City Council consider a first-time application for a
sidewalk café (SWC) permit for The Alcove, a Type 1 Restaurant located at 512
Main Street.
For Action
(A6) Resolution 56-R-12: Authorizing a Lease Agreement for the Computer Lab
in the Main Library with National Able Network, Inc.
Staff recommends City Council approval of Resolution 56-R-12 authorizing the
City Manager to sign the lease agreement with National Able Network, Inc., for
the lease of a computer lab in the Main Library. The lease will be for a six month
term (July 1 through December 31, 2012), with an option to extend and leased at
a rental rate of $8,800 for the initial term.
For Action
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(A7) Resolution 60-R-12 Authorizing Extension of Service Agreement with
Evanston Community Media Center (ECMC)
Staff recommends City Council approval of Resolution 60-R-12 authorizing the
City Manager to execute an amendment to the Service Agreement between the
City and Evanston Community Media Center, Inc. The amendment would extend
the terms and conditions of the previous service agreement through December
31, 2012.
For Action
(A8) Resolution 61-R-12 Authorizing Extension of a License to Comcast,
Allowing Maintenance of a Building and Fence in the Public Right-of-Way in
James Park
Staff recommends City Council approval of Resolution 61-R-12 which authorizes
a three (3) year extension of license to Comcast for facilities in James Park.
For Action
(A9) Ordinance 58-O-12: Regarding Designation of Chicago/Main Tax Increment
Financing District
Staff recommends adoption of Ordinance 58-O-12, “Designating, Proposing
Approval of a Redevelopment Plan and Project, Adopting Tax Increment
Allocation Financing, Convening a Joint Review Board, and Calling a Public
Hearing Regarding the Proposed Chicago/Main Redevelopment Area.” Adoption
of this ordinance will initiate the public hearing process for the designation of the
Chicago/Main Tax Increment Financing (TIF) District.
For Introduction
(A10) Ordinance 78-O-12 Authorizing the Sale of Surplus Property
Staff recommends the City Council approve Ordinance 78-O-12 authorizing the
sale of various vehicles and equipment owned by the City through public auction.
The vehicles and equipment are either presently out of service or will be, and are
assigned to various divisions/departments within the City of Evanston.
For Introduction
(A11) Ordinance 79-O-12 Decreasing the Number of Class B Liquor Licenses Due
to End of Alcohol Sales at Golden Olympic
Staff recommends adoption of Ordinance 79-O-12, which amends Subsection 3-
5-6-(B) of the Evanston City Code to decrease the number of Class B liquor
licenses from 17 to 16 due to the end of alcohol sales at Golden Olympic, 1608
Chicago Avenue.
For Introduction
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(A12) Ordinance 80-O-12, Decreasing the Number of Class C Liquor Licenses Due
to Closure of Gio Restaurant
Staff recommends adoption of Ordinance 80-O-12, which amends Subsection 3-
5-6-(B) of the Evanston City Code to decrease the number of Class C liquor
licenses from 31 to 30 due to the closure of Gio Restaurant, 1631 Chicago
Avenue.
For Introduction
(A13) Ordinance 81-O-12, Decreasing the Number of Class C Liquor Licenses Due
to Closure of Austin’s Tacos
Staff recommends adoption of Ordinance 81-O-12, which amends Subsection 3-
5-6-(B) of the Evanston City Code to decrease the number of Class C liquor
licenses from 30 to 29 due to the closure of Austin’s Tacos, 622 Davis Street .
For Introduction
(A14) Ordinance 82-O-12 One-Way South Traffic during Lincoln School Drop-Off
and Pick-Up Hours on Forest Avenue between Lee Street and Main Street
Staff recommends City Council adoption of Ordinance 82-O-12 which amends
Section 10-11-4 (A), Schedule IV (A) of the City Code to make Forest Avenue
one-way south from Lee Street to Main Street during Lincoln School drop-off and
pick-up hours. Suspension of the Rules is requested for Introduction and Action
on August 13, 2012.
For Introduction and Action
(A15) Ordinance 83-O-12 Four-Way Stop at Michigan Avenue and Lee Street
Staff recommends City Council adoption of Ordinance 83-O-12 which amends
Section 10-11-5 (D), Schedule V (D) of the City Code to establish a Four-Way
Stop at Michigan Avenue and Lee Street intersection. Suspension of the Rules is
requested for Introduction and Action on August 13, 2012.
For Introduction and Action
(A16) Ordinance 85-O-12 Amending Schedule I to Reduce Speed Limits on
Chicago Avenue and Central Street
Staff recommends the adoption of the proposed ordinance 85-O-12 by which the
City Council would amend Section 10-11-1, Schedule I of the City Code to
establish a 25 mile per hour speed limit on Chicago Avenue from Dempster
Street to South Boulevard and on Central Street from McDaniel Avenue to
Central Park Avenue. Suspension of the Rules is requested for Introduction and
Action on August 13, 2012.
For Introduction and Action
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(A17) Ordinance 86-O-12 Amending Schedule I to Reduce Speed Limit on Oakton
Avenue
Staff recommends the adoption of the proposed ordinance 86-O-12 by which the
City Council would amend Section 10-11-1, Schedule I of the City Code to
establish a 25 mile per hour speed limit on Oakton Avenue from Chicago Avenue
to the city limits. Suspension of the Rules is requested for Introduction and
Action on August 13, 2012.
For Introduction and Action
(A18) Ordinance 73-O-12 Amending Title 10, Section 9, Parking “Prohibited at
Certain Times,” Regarding Prohibited Parking on Lake Street
The Transportation/Parking Committee and staff recommend that the City
Council approve Ordinance 73-O-12 amending portions of City Code Section 10-
11-9, Schedule IX, Parking “Prohibited Parking at Certain Times,” to add “At any
time, daily except Saturday, Four o’clock (4:00) P.M. to eight o’clock (8:00) P.M.
and Sunday”, Lake Street, South side, Maple Avenue to Oak Avenue. This
ordinance was introduced at the July 23, 2012 City Council meeting.
For Action
(A19) Ordinance 75-O-12, Amending Title 3, Chapter 15 of the City Code,
“Secondhand, Junk and Antique Dealers”
Staff recommends consideration of Ordinance 75-O-12, which amends Title 3,
Chapter 15 of the City Code to more thoroughly regulate Junk Dealers and
Peddlers, including scrap metal scavengers. This ordinance was introduced at
the July 23, 2012 City Council meeting.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 38-O-12 Amending Various Portions of the City Code Relating to
Bed & Breakfast Establishments
The Plan Commission recommends approval of Ordinance 38-O-12 amending
the Zoning Ordinance to modify the regulations concerning bed and breakfast
establishments. During its meeting of May 14, 2012, the Planning and
Development Committee requested that staff further research and clarify certain
issues. This ordinance was held in Committee on April 23, 2012 and May 14,
2012. At the June 18, 2012 City Council meeting this ordinance was held for
action until the July 9, 2012 meeting. On July 9, 2012, it was continued until the
August 13, 2012 City Council meeting.
For Action
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HUMAN SERVICES COMMITTEE
(H1) Approval of Township of Evanston July 2012 Bills
Township of Evanston Supervisor recommends the City Council to approve the
Township of Evanston bills, payroll, and medical payments for the month of July
2012 in the amount of $156,541.59.
For Action
(H2) Approval of Harley Clarke Mansion Next Steps – Request for Proposal
(RFP)
The Human Services Committee and staff recommend that the City Council
authorize the City Manager to distribute the Harley Clarke Mansion Request for
Proposal to the 4 respondents of the Request for Interest (RFI) for the potential
purchase or lease of the Harley Clarke Mansion and Coach House facilities.
For Action
(H3) Ordinance 28-O-12, Enacting a New Chapter 17 of Title 9 of the Evanston City
Code, Prohibiting Unauthorized Operation of CB Radio Equipment
Ald. Wilson recommends adoption of Ordinance 28-O-12, which would enact a
new Chapter 17 of Title 9 of the City Code, prohibiting (1) the use of citizens
band radio (“CB”) equipment that is not authorized by the Federal
Communications Commission (“FCC”) and (2) the unlicensed operation of CB
equipment on frequencies between 24 MHz and 35 MHz.
For Introduction
ECONOMIC DEVELOPMENT COMMITTEE
(O1) Resolution 57-R-12 Authorizing the City Manager to Execute an Economic
Development Grant Agreement with coLab Evanston, LLC
The Economic Development Committee and staff recommend approval of
Resolution 57-R-12 authorizing the City Manager to execute a Funding
Agreement with coLab Evanston and approval of a $32,400 grant to fund the
delivery of a series of entrepreneurial programs during the period August 15,
2012 through December 31, 2012. Funding will be provided by the Economic
Development Fund’s Economic Development Partnership Contribution Account
(5300.62659).
For Action
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(O2) Approval of Façade Improvement Grant to Minasian Rug
The Economic Development Committee recommends approval of financial
assistance for façade improvements to Minasian Rug Company (1244 Chicago
Avenue) on a 50/50 cost sharing basis in an amount not to exceed $4,285.
Finding is provided by the Economic Development Fund’s Business District
Improvement Fund Account (5300.65522). Staff recommends that this amount be
modified to $3,960 to reflect the cost of previous removal of awning.
For Action
(O3) Approval of Façade Improvement Project Extension to Strange Lofts
The Economic Development Committee and staff recommend an extension of
time to November 2, 2012 for Strange Lofts (1703-11 Darrow Avenue) to
complete their Façade Improvement Project. The project was approved for
funding in an amount up to $16,500 from the West Evanston Tax Increment
Financing District (Account 5870.62605).
For Action
(O4) Approval of Façade Improvement Grant to Found Restaurant
The Economic Development Committee and staff recommend approval for
financial assistance for façade improvements for Found Restaurant (1631
Chicago Avenue) on a 50/50 cost sharing basis in an amount not to exceed
$8,520 contingent on approval from the owners of the property. Funding is
provided by the Economic Development Fund’s Business District Improvement
Fund Account (5300.65522).
For Action
(O5) Approval of Funding for the Chicago's North Shore Convention and
Visitors Bureau (CNSCVB) Annual Membership Fee
The Economic Development Committee and staff recommend approval of
$65,564.90 in funding for a twelve month period, commencing July 1, 2012
through June 30, 2013, to the Chicago North Shore Convention and Visitors
Bureau (CNSCVB). Funding is provided by The Economic Development Fund’s
Economic Development Partnership Contribution Account (5300.62659).
For Action
APPOINTMENTS
(APP1) For Reappointment to:
Board of Ethics Mark Sheldon
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MEETINGS SCHEDULED THROUGH AUGUST 2012
Upcoming Aldermanic Committee Meetings:
Thursday, August 16 7:00 pm Housing Commission
Tuesday, August 21 7:30 pm Housing & Community Dev Act Committee
Wednesday, August 22 6 pm M/W/EBE Development Committee
Wednesday, August 22 7:30 pm Economic Development Committee
Thursday, August 23 5:30 pm Emergency Telephone System Board
Order and agenda items are subject to change.
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
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For City Council Meeting of August 13, 2012 Item SP1
Business of the City by Motion: Evanston Water Conservation and Efficiency Plan
For Action Accept and Place on File
To: Honorable Mayor and Members of the City Council
From: Catherine Hurley, Sustainable Programs Coordinator
Subject: Evanston Water Conservation and Efficiency Plan
Date: August 3, 2011
Recommended Action:
Staff recommends that City Council receive and file the Evanston Water Conservation
and Efficiency Plan developed in partnership with the Chicago Metropolitan Agency for
Planning and in support of the Evanston Strategic Plan and Evanston Climate Action
Plan.
Summary:
The City of Evanston was awarded a Chicago Metropolitan Agency for Planning
(CMAP) technical assistance grant through the agency's new initiative sponsored by the
U.S. Department of Housing and Urban Development (HUD) as part of the federal
interagency Partnership for Sustainable Communities. Under the grant, CMAP has
been assisting the City in development of a water conservation and efficiency plan to be
used by City staff, residents, businesses and community groups to promote good
stewardship of water resources in Evanston.
A draft water conservation and efficiency plan was developed and issued for public
comment in May. The plan was finalized based on input received from City staff, CMAP
staff and partners, and residents, businesses and community groups during the public
comment period.
The Water Conservation and Efficiency Plan includes nine recommendations that focus
on reducing water waste and informing residents and businesses on the value of tap
water and the connection between water usage and personal behavior. A summary
table of the recommendations is included in Section 6, page 51 of the document.
Attachments:
Evanston Water Conservation and Efficiency Plan
Memorandum
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June 2012
Evanston Water
Conservation and
Efficiency Plan
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The Chicago Metropolitan Agency for Planning (CMAP) is
the region’s official comprehensive planning organization.
Its GO TO 2040 planning campaign is helping the region’s seven
counties and 284 communities to implement strategies that
address transportation, housing, economic development, open
space, the environment, and other quality of life issues.
See www.cmap.illinois.gov for more information.
The front cover image is from Mary Castellini, a 3rd grader at
Martin Luther King Lab School in Evanston. Mary was the winner
of Evanston’s 2012 Drinking Water Week Coloring Contest held
in association with American Water Works Association’s annual
National Drinking Water Week from May 6th through May 12th.
Back cover images courtesy of the City of Evanston. Illustration by
third grader from McGaw YMCA, as part of Evanston 2012 National
Drinking Water Week Coloring Contest.
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3TABLE OF CONTENTS
Table of Contents
Section 1: Introduction and Background 5
About Water Conservation and Efficiency 5
Why Water Conservation and Efficiency are
Important in Evanston 6
Water Conservation and Efficiency planning 7
The Plan’s Goals 7
Section 2: Utility Profile 9
Demographics 9
Water Supply 11
Water Pumpage and Use 12
Non-revenue Water and Water loss 13
Water Rates 13
Treatment and Water Quality 14
Wastewater and Stormwater 15
Infrastructure and Maintenance 16
Pipes 17
Pumps 17
Meters 17
Storage and Expansion 18
Capital and Asset Management Plans 18
Connection Between Energy and Water Use 19
Water Demand Forecasts 20
Section 3: Public Outreach 23
Survey Results 24
Public Meetings 25
Section 4: Recommendations 27
Utility 31
1. Increase water-related information
dissemination 31
2. Update water billing practices 32
City 33
3. Incorporate sustainable water policies into
City departments and functions 33
4. Promote communication and outreach on
water conservation behaviors 34
5. Promote tap water and reduce bottled
water use 36
Residents 37
6. Reduce indoor water use from toilets 37
7. Reduce outdoor water use 39
Businesses and Institutional 40
8. Promote water conservation to customers
and incorporate water efficiency internally 40
9. Reduce Top 20 customer water use 41
Water and Energy Reduction Goals 42
Section 5: Plan Implementation and Schedule 45
Section 6: Utility Revenue and
Funding Implementation 47
Conservation and Utility Revenue 47
Funding the Plan 48
Full Cost and Conservation Pricing 48
User Fees 50
Partnerships with Electricity Utilities 50
Partnerships With/By Way of Nonprofits 50
Discretionary Funds 50
Grant Opportunities 50
Recommendation Summary Table 51
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4
Image courtesy of the City of Evanston.15 of 660
5SECTION 1: INTRODUCTION AND BACKGROUND
1 Demand management may also be used.
2 Amy Vickers, 2001. Handbook of Water Use and Conservation. Amherst, MA: WaterPlow Press.
3 Ibid.
Section 1:
Introduction
and Background
In May 2011, the City of Evanston was awarded a staff assistance
grant through the Chicago Metropolitan Agency for Planning
(CMAP)’s Local Technical Assistance (LTA) Program to create
a water conservation and efficiency plan. The development
and production of this document is funded through a U.S.
Department of Housing and Urban Development (HUD)
Sustainable Communities Regional Planning grant, which
supports CMAP’s LTA program. The purpose of this plan is to
develop an action-based framework that pursues conservation
and efficiency measures while engaging the city’s stakeholders
about the importance and value of water.
About Water Conservation and Efficiency
The terms water conservation and water efficiency are often used
interchangeably.1 While both terms refer to reducing water use,
there are slight distinctions between their respective definitions.
Water conservation is defined as “any beneficial reduction in water
loss, waste, or use.”2 Conservation includes both behavioral changes
(turning the faucet off during teeth brushing) and hardware/
process advances (leak detection). Water efficiency specifically
addresses those hardware/process advances and is defined as the
“accomplishment of a function, task, process, or result with the
minimal amount of water feasible.”3 A high-efficiency toilet is an
example of water efficiency as it performs the same task with less
water without changing the quality of use. As technology continues
to improve in the water industry, water efficiency opportunities both
at the utility level (supply side) and the customer level (demand
side) continue to grow.
Water conservation and efficiency are achieved from the
implementation of water conservation or efficiency measures.
Measures can be defined as an action, behavioral change, device,
technology, or improved design or process. This plan includes both
water conservation and efficiency measures.
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EVANSTON WATER CONSERVATION AND EFFICIENCY PLAN6
4 City of Evanston. “Strategic Plan.”
http://www.cityofevanston.org/government/strategic-plan/.
5 City of Evanston. “Evanston Climate Action Plan.” November 2008.
http://www.cityofevanston.org/pdf/ECAP.pdf.
6 Chicago Metropolitan Agency for Planning.“GO TO 2040.”
http://www.cmap.illinois.gov/2040/main.
7 Chicago Metropolitan Agency for Planning. “Water 2050.”
http://www.cmap.illinois.gov/water-2050.
8 The Council of Great Lakes Governors. “Great Lakes — St. Lawrence River Basin Water
Resources Compact.” December 13, 2005. See http://www.cglg.org/projects/water/
docs/12-13-05/Great_Lakes-St_Lawrence_River_Basin_Water_Resources_Compact.pdf.
9 Measures are defined in the Great Lakes Compact as any legislation, law, regulation, directive,
requirement, guideline, program, policy, administrative practice, or other procedure.
Why Water Conservation and
Efficiency are Important in Evanston
The concept and strategies associated with water conservation
and efficiency complement the culture of Evanston, previous local
planning efforts, and possible future economic opportunities for the
city. Evanston has a long standing commitment to sustainability.
This is officially recognized through the Office of Sustainability,
which was established in 2007 to work with City departments,
residents, businesses, regional, state, and national partners
to develop policies and implement initiatives that strengthen
the environmental and economic sustainability of Evanston.
Furthermore, the City’s Strategic Plan identified environmental
sustainability as one of the three guiding values for Evanston
along with economic viability and strengthening community.4 This
commitment is also demonstrated through local volunteers who
actively contribute to the City’s sustainable initiatives.
This Plan is an extension of Evanston’s Climate Action Plan which
was unanimously adopted in November 2008 by the City Council.5
The Climate Action Plan calls for achieving a 13-percent reduction
in greenhouse gas (GHG) emissions by 2012 and outlines over 200
strategies including water-related strategies to reach this goal. The
following two Climate Action Plan strategies are incorporated in this
planning process:
• Implement policies and practices that treat rainwater as a
precious resource and make use of it where it falls.
• Optimize the use of native plants throughout Evanston.
At the regional level, the Plan is in line with two separate but
complementary planning processes, GO TO 20406 and Water 20507
that were both completed in 2010 and led by CMAP. Both plans
recommend water conservation and efficiency measures at the
municipal and utility level.
At the national level, Illinois is a party to the Great Lakes — St.
Lawrence River Basin Water Resources Compact (Great Lakes
Compact), a binding agreement between the eight Great Lakes
states to protect, conserve, restore, improve, and manage the
renewable but finite water resources of the Great Lakes Basin for
the use, benefit, and enjoyment of all basin citizens.8 The Great
Lakes Compact became law on December 8, 2008. While Illinois is
largely exempt from the Compact, pursuant to the U.S. Supreme
Court Consent Decree that governs the Illinois diversion of Lake
Michigan water, the State is obligated to comply with the Compact’s
water conservation and efficiency programs provision outlined in
Section 4.2. This section obligates the Compact parties to promote
“Environmentally Sound and Economically Feasible Water
Conservation Measures.” This includes any measures that promote
the efficient use of water, application of sound planning principles,
and demand-side and supply-side measures or incentives.9
Evanston’s plan, therefore, seeks to be in line with the provisions
of the Great Lakes Compact and could serve as a model for other
Illinois communities and the State of Illinois itself.
Additionally, implementing water efficiency strategies will
potentially decrease Evanston’s overall water demand allowing for
that conserved water to become a potential revenue generating
opportunity for the city. Evanston already wholesales water to
Skokie and the Northwest Water Commission, and this service area
could be expanded.
Evanston’s direct access to Lake Michigan and local treatment
plant are community assets. Sustainable water use is fundamentally
about recognizing the value of water in all its varying uses. Water
for essential uses (drinking, sanitation) has a different value to
society than water used for non-essential uses, such as lawn
watering. Similarly, water used for revenue generating opportunities
has yet other benefits. Expanding the current service area allows
for the sharing of costly capital infrastructure across the larger
customer base. Factors such as project feasibility and environmental
impacts will also need to be evaluated long before such expansions
would occur.
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7SECTION 1: INTRODUCTION AND BACKGROUND
10 American Water Works Association. “Water Conservation Programs -
A Planning Program, M52.” 2006.
http://apps.awwa.org/ebusmain/OnlineStore/ProductDetail.aspx?ProductId=6740.
11 United States Environmental Protection Agency. “Water Conservation Plan Guidelines.”
1998. http://www.epa.gov/watersense/pubs/guide.html.
12 Cost effectiveness of measures should be considered.
13 Based on 2010 total annual pumpage of 2,566 million gallons. This is in addition to the water
reduction goal in Evanston’s Climate Action Plan- Reduce amount of water used by 15% below
2000 water consumption levels by 2015. (Goal of Greenest Region Compact, approved by
City Council, 1/28/08), which has already been achieved at the time of this planning process.
Calculation details found on page 42.
The Plan’s Goals
As a first step, goals were developed to guide the planning process
and to ensure the protection of Evanston’s water source, Lake
Michigan, and the sustainability of Evanston’s water use over time.
Each goal will be supported by a set of measures or related actions in
the Plan to work toward goal accomplishment.
1 Reduce water consumption by 6 percent by 2020.13
2 Adopt cost effective and community appropriate conservation
and efficiency measures.
3 Continuously inform residents and businesses about the value
of tap water and the connection between water usage, household
behaviors, and business water-related decisions.
4 Adopt municipal ordinances that support the Plan.
Water Conservation
and Efficiency Planning
A water conservation and efficiency plan is a guiding document for
a community’s water conservation efforts and actions. Typically a
planning process follows well-established basic steps such as those
outlined by the American Water Works Association’s (AWWA)
Water Conservation Programs-A Planning Manual (M52)10 or U.S.
Environmental Protection Agency (U.S. EPA) Water Conservation
Plan Guidelines.11 Plans can be as detailed or basic as resources and
data are available. However most plans to some degree include the
following elements:
• Planning Goals - desired outcome of plan implementation;
usually includes a water savings goal.
• Water Utility Profile - basic statistics about water use, water
loss, population served, and maintenance practices.
• Demand Forecast - estimate for future water demand for the
service area.
• Identification and Evaluation of Water Conservation and
Efficiency Measures - selection of specific actions that will help
achieve established goals.12
• Implementation Strategy - the creation of a timeline to
implement selected measures.
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8
Image courtesy of the City of Evanston.19 of 660
9
14 City of Evanston. “Plans, Reports & Brochures.”
http://www.cityofevanston.org/utilities/plans-reports-brochures/.
15 Census 2010. “Evanston Demographic Profile.” http://2010.census.gov/2010census/
and Chicago Metropolitan Agency for Planning. “Population Forecast (2040).”
http://www.cmap.illinois.gov/population-forecast.
After developing plan goals, the next step is to understand
the current conditions of Evanston’s Water Utility to identify
opportunities for water savings. Extensive information about
the City’s Utility exists in Evanston’s Water and Sewer Division’s
2010 Annual Report.14 This section of the Plan will only highlight
basic information and other pertinent details to support plan
recommendations. Future water demand forecasting is also
addressed in this section.
Demographics
The City of Evanston is located in northern Cook County, Illinois
bordered by Chicago to the south, Skokie to the west, and Wilmette
to the north. The city encompasses 7.8 square miles and has a
current population of 74,486 (2010), with an expected 10-percent
increase to 83,057 by 2040 (Figure 1).15
Section 2:
Utility Profile
SECTION 2: UTILITY PROFILE
Figure 1. Evanston population forecast
60,000
70,000
80,000
75,000
65,000
74,486
77,343
80,200
83,057
2010 2020 2030YEAR 2040
Evanston population forecast
Source: Chicago Metropolitan Agency for Planning, U.S. Census 2010.
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EVANSTON WATER CONSERVATION AND EFFICIENCY PLAN10
16 Census 2010. “American Community Survey 1 Year: CP04: Selected Housing.”
http://2010.census.gov/2010census/.
17 Census 2010. . “American Community Survey 1 Year: CP04: Selected Housing.”
http://2010.census.gov/2010census/. This represents the number of occupied units,
approximately 87.4% of the total number of housing units in the city.
18 Ibid.
19 Assuming that multifamily units have less outdoor space per unit than single family homes.
Evanston has 31,934 housing units. The majority of Evanston’s
housing units were built in 1939 or earlier (Figure 2).16 Older
homes generally have older fixtures such as dishwashers, toilets,
and faucets. While renovations and updates to these units are
fairly common, older fixtures may still be in place in some units.
Older fixtures use more water than newer more efficient fixtures.
Furthermore, the majority of housing units in Evanston are owner-
occupied (Figure 3).17 Ownership can provide more of an incentive
to save water because utility bills are paid by the owner. This
combination of older households and majority ownership provides
an opportunity for the City to encourage homeowners and property
owners to update their fixtures. There are considerably more
multifamily units than single family units in the city (Figure 4).18
This statistic is important as it implies the amount of outdoor
space and therefore outdoor watering that is likely to occur.19
Understanding Evanston’s demographic data can assist in the
targeting of appropriate information and outreach campaigns.
Evanston structure age
Source: U.S. Census Bureau, 2010 Census.
3.0%4.3%
3.5%
3.5%
5.2%
9.6%
14.4%
5.4%
51.1%
YEAR BUILT
NUMBER
OF UNITS
2005 OR LATER
2000-2004
1990-1999
1980-1989
1970-1979
1960-1969
1950-1959
1940-1949
1939 OR EARLIER
TOTAL
958
1,373
1,118
1,118
1,661
3,066
4,598
1,724
16,318
31,934
Figure 2. Evanston structure age
0 2,000 4,000 6,000 8,000 10,000 12,000 14,000 16,000
OWNED 16,616
RENTED 13,431
Evanston housing status, number of units
Source: U.S. Census Bureau, 2010 Census.
Figure 3. Evanston housing status, number of units
0 2,000 4,000 6,000 8,000 10,000 12,000 14,000 16,000 18,000
SINGLE FAMILY 12,295
MULTIFAMILY 19,671
Evanston housing types, number of units
Source: U.S. Census Bureau, 2010 Census.
Figure 4. Evanston housing types, number of units
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11SECTION 2: UTILITY PROFILE
20 City of Evanston, Water and Sewer Division. “2010 Annual Report.”
http://www.cityofevanston.org/utilities/plans_reports_brochures/2010%20Annual%20
Report-revised.pdf.
21 Illinois Department of National Resources. “Lake Michigan Water Allocation.”
http://dnr.state.il.us/owr/LakeMichiganWaterAllocation.htm.
22 Illinois Department of Natural Resources. “2011 Annual Water Use Audit Form (LMO-2).”
http://dnr.state.il.us/owr/Publications/LakeMichiganO-2Form_2011.pdf.
23 For a complete list of IDNR conditions of permit see 17 ILAC Ch. 1, Subch. H, Sec. 3730.
http://www.dnr.illinois.gov/adrules/documents/17-3730.pdf.
24 Wisconsin v. Illinois, 388 U.S. 426 (1967); 449 U.S. 48 (1980).
25 Chicago Metropolitan Agency for Planning. “Water 2050.”
http://www.cmap.illinois.gov/water-2050.
26 Stormwater leaving the Lake Michigan basin is counted against the set limit of 3,200 cubic
feet per second along with the other uses.
Water Supply
Evanston draws directly on Lake Michigan for its municipal water
supply. The City also wholesales water to five nearby communities:
Skokie, Arlington Heights, Buffalo Grove, Palatine, and Wheeling
(Figure 5). Arlington Heights, Buffalo Grove, Palatine, and Wheeling
are collectively members of the Northwest Water Commission.
Evanston provides water for 54.3 square miles of land and
approximately 362,072 people (Table 1).20 All communities that use
Lake Michigan water are required to obtain a permit from the Illinois
Department of Natural Resources, Office of Water Resources (IDNR-
OWR). Each permittee receives a designated annual water allocation
that is reviewed and updated periodically with the last iteration
occurring in October 2007. For 2010, Evanston is currently allocated
9.344 million gallons a day (MGD), although the City currently uses
about 80 percent of this allocation. Evanston’s allocation increases
slightly each year and is set until 2030.21
Additionally, each permittee must comply with several conditions
of permit. While there is no requirement for permittees to submit
a conservation and efficiency plan, IDNR does require several
conservation practices such as metering new construction and
restricting lawn watering. Permittees also must limit water loss to
eight percent or less based on net annual pumpage and must
provide an annual report of water loss to IDNR, known as the
LMO-2 Form.22 Evanston currently adheres to all of the conditions
of permit and is going beyond those conditions to develop this
conservation and efficiency plan to serve as a model for other
municipalities in the region.23
The Illinois diversion of Lake Michigan, although managed by
IDNR, is governed by a U.S. Supreme Court Consent Decree as
previously noted.24 The Illinois diversion is limited to 3,200 cubic
feet/second (cfs) as measured over a forty-year accounting period.
This amount is roughly equivalent to 2.1 billion gallons of water per
day.25 This means that although Evanston has received an allocation
for Lake Michigan water until 2030, Illinois’s overall diversion of
Lake Michigan water is limited and is shared among approximately
200 permittees including 160+ other communities. In addition to
domestic pumpage, other diversion accounting components include
stormwater runoff, lockage, leakage, navigation-makeup water and
discretionary diversion.26
Table 1. Evanston and wholesale customer service area
and population
AREA (SQUARE MILES)2010 PERSON
Evanston 7.8 74,486
Skokie 10.5 64,784
NORTHWEST WATER COMMISSION
Arlington Heights 15.0 75,101
Buffalo Grove 4.5 41,496
Palatine 9.0 68,557
Wheeling 7.5 37,648
Total served 54.3 362,072
Source: City of Evanston, U.S. Census Bureau 2010 Census.
MILES
0 5
MILES
0 5
Source: Chicago Metropolitan Agency for Planning.
ARLINGTON HEIGHTS
BUFFALO GROVE
COOK COUNTY
EVANSTON
PALATINE
SKOKIE
WHEELING
Evanston and wholesale customer service areaFigure 5. Evanston and wholesale customer service area
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EVANSTON WATER CONSERVATION AND EFFICIENCY PLAN12
27 City of Evanston, Water and Sewer Division. “2010 Annual Report.”
http://www.cityofevanston.org/utilities/plans-reports-brochures/.
Water Pumpage and Use
In 2010, Evanston pumped 14,202 million gallons from Lake
Michigan or on average 39 million gallons a day. The majority of this
water, nearly 59 percent (8,472 million gallons) was delivered to the
Northwest Water Commission. Skokie received 22 percent (3,094
million gallons) and the City of Evanston used 19 percent (2,628
million gallons). Evanston’s 2010 average day pumpage was 7.202
MGD. That’s 97 gallons a day for every person that lives in Evanston!
Water use in Evanston and its wholesale customers overall has been
decreasing from 2003-2010 (Table 2).27
Within the city, water is distributed to customers categorized by
six sectors: Single Family, Multifamily, Commercial, Industrial, City
of Evanston, Parks, and Schools (Figure 6). The residential sectors
make up the majority of 2010 water use by volume, representing
63.8 percent of total water use, followed by Commercial (33.6
percent), Schools (1.5 percent), Industrial sector (0.4 percent),
City of Evanston (0.4 percent) and Parks (0.2 percent) usage.
There are 14,348 water accounts in the city that are shared among
these sectors.
Table 2. Average daily per capita water use
EVANSTON SKOKIE NORTHWEST WATER COMMISSION
YEAR POPULATION GALLONS PER CAPITA USE POPULATION GALLONS PER CAPITA USE POPULATION GALLONS PER CAPITA USE
2003 73,421 128 63,126 157 221,643 112
2004 74,360 118 63,633 145 221,364 111
2005 74,360 122 63,633 153 221,364 120
2006 74,360 106 63,633 143 221,364 110
2007 74,360 115 63,633 153 221,364 111
2008 74,360 114 63,633 128 221,364 106
2009 74,360 110 63,633 122 221,364 104
2010 74,486 97 64,784 131 222,802 104
Source: City of Evanston.
Water use by sector
Source: City of Evanston.
33.6%
1.5%.4%
.4%
.2%
29.9%
33.8%
SECTOR
2010
WATER USE
MILLIONS OF
GALLONS
SINGLE FAMILY
MULTIFAMILY
COMMERCIAL
SCHOOLS
CITY OF EVANSTON
INDUSTRIAL
PARKS
TOTAL
767.75
868.31
863.15
39.12
11.09
10.62
6.11
2,566.15
Figure 6. Water use by sector
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13SECTION 2: UTILITY PROFILE
28 Terminology references the American Water Works Association (AWWA) Water Audit
Method. http://www.awwa.org/Resources/WaterLossControl.cfm?ItemNumber=48055
&navItemNumber=48162.
29 This is categorized as a flat rate in the Illinois Department of Natural Resources Lake Michigan
Water Rate Survey in 2005.
30 One cubic foot of water equals approximately 7.48 gallons.
31 City of Evanston. “Water Rates.” http://www.cityofevanston.org/utilities/rates/.
Water Rates
The City of Evanston’s water rate includes a minimum base charge
dependent on meter size and a uniform volumetric rate for all
sectors after the base charge and initial usage (first 500 cubic feet
of water) have been met.29 A uniform volumetric rate charges a
standard rate ($/100 cubic feet of water) regardless of total water
use.30 Evanston’s current water rate as of January 1, 2012, is $1.75
per 100 cubic feet or $2.34 per 1,000 gallons. This is a 5-percent
increase from the 2011 water rate of $1.67 per 100 cubic feet or $2.23
per 1,000 gallons.31 The rate in 2010 was $1.52 per 100 cubic feet or
$2.03 per 1,000 gallons. If recent historical trends in water rates
continue, conservation and efficiency can help Evanston customers
manage their water bill. Wholesale customer rates vary depending
on the contractual agreement and several other factors that are
incorporated into the final rate.
Evanston currently recovers day to day operating and
maintenance costs and a portion (approximately half) of the capital
costs through the rate structure. Ideally all utility costs would be
recovered through the water rates. However this is not currently the
case in Evanston. For example, the City is currently using bonds to
pay for the capital program (infrastructure upgrades). Additionally
$3.1 million is transferred out of the City’s water fund to the City
general fund for services and return on investment. Incorporating
full cost pricing principles can help move the Utility toward self-
sufficiency and accurately defining the true cost of providing water
service to customers. Full cost pricing is discussed in further detail
in Section 6.
Non-Revenue Water
and Water loss
The difference between the amount of water pumped from Lake
Michigan in 2010 in Evanston — 2,628 million gallons and the
amount of water billed to customers in 2010 in Evanston — 2,566
million gallons is often referred to as non-revenue water.28 For 2010,
Evanston assumes approximately 62 million gallons in nonrevenue
water or around 2 percent of the total water pumped. Non-revenue
water includes water that is authorized to be used but not billed,
water that is “lost” in the water system through real losses such
as leaks, and water that is “lost” from apparent losses such as
unauthorized consumption, metering inaccuracies, and billing
errors. Some water loss is expected in all systems regardless of size
and age; however, minimizing these water losses is an important
part of sustainable water management. Evanston’s water loss from
real and apparent losses varies from year to year and generally
oscillates between 2 percent and 7 percent.
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EVANSTON WATER CONSERVATION AND EFFICIENCY PLAN14
32 City of Evanston. “Treatment Process.”
http://www.cityofevanston.org/utilities/water-division/treatment-process/.
33 City of Evanston. “Filtration.”
http://www.cityofevanston.org/utilities/water-division/filtration/.
34 United States Environmental Protection Agency, Office of Water.
“Water on Tap-what you need to know.” December 2009.
http://www.epa.gov/ogwdw/wot/pdfs/book_waterontap_full.pdf.
35 Ibid.
36 For more information access the City of Evanston’s 2010 Water Quality Report. http://www.
cityofevanston.org/assets/2010%20Evanston%20Water%20Quality%20Report.pdf.
37 United States Environmental Protection Agency. “Contaminants of Emerging Concern.”
http://water.epa.gov/scitech/cec/.
38 Solid Waste Agency of Northern Cook County. “Pharmaceutical/Sharps Disposal.”
http://www.swancc.org/index.php/programs/pharmaceuticalsharps-disposal.
39 City of Evanston. “RX Take-back Day Set for April 28.”
http://www.cityofevanston.org/news/2012/04/rx-take-back-day-set-for-april-28/.
40 Some contaminants may be both a PPCP and EDCs. For more information:
http://www.epa.gov/ncer/science/endocrine/ and http://www.epa.gov/ppcp/.
41 Including Total Chromium which is tested on a quarterly basis. City of Evanston.
“Chromium Testing.”
http://www.cityofevanston.org/utilities/water-division/chromium-test-results/.
42 City of Evanston. “2010 Water Quality Report.” http://www.cityofevanston.org/.
assets/2010%20Evanston%20Water%20Quality%20Report.pdf.
Treatment and Water Quality
Raw water from Lake Michigan is pumped to the water treatment
plant where it travels through a series of processes shown below in
Figure 1.32 The plant uses conventional sand filtration using alum
with gas chlorine as a disinfectant to ensure the high quality of
Evanston’s water supply.33
Water quality is tested on a daily basis and the City is required34
to produce an annual water quality report (Consumer Confidence
Report) as well as notify customers of violations on contaminants
found in drinking water. These requirements are a result of the
passage of the Safe Drinking Water Act that was approved by
Congress in 1974 to “protect public health by regulating the nation’s
public drinking water supply and protecting sources of drinking
water.”35 Evanston’s water is currently within all of the U.S. EPA’s
guidelines for water quality and has no violations to report.36
In addition to regulated testing of drinking water, many utilities
have started testing for unregulated chemicals and compounds.
Many of these unregulated chemicals and compounds have
historically not been tested for and are now capable of being
detected at low concentrations. These chemicals and compounds
have become known as contaminants of emerging concern (CECs)
or emerging contaminants because the risk to human health and
the environment associated with their presence, frequency of
occurrence, or source may not be known.37 One example of a CEC is
Pharmaceuticals and Personal Care Products (PPCPs) which include
prescription drugs, fragrances, and lotions. When people ingest
medicines and apply lotions, chemicals in these products are not
fully absorbed in the body but instead washed or flushed away to the
local water supply source or downstream to another municipality’s
water supply source. Currently Evanston participates in the
Solid Waste Agency of Northern Cook County’s Pharmaceutical/
Sharps Disposal Program38 by providing a drop off location at the
Evanston Civic Center to allow residents to properly dispose of
pharmaceuticals to ensure that they are not introduced into the
water sources. The City also hosted a RX Take-Back Day on April 28,
2012 in association with Peer Services.39
Providing a drop off location allows residents to properly dispose
of Endocrine Disrupting Chemicals (EDCs) like pesticides, natural
chemicals found in plants, pharmaceuticals, and hormones that are
excreted in animal and human waste are also being researched
to better understand the potential health effects in human and
wildlife populations.40 For example, landscaping and agricultural
products can runoff from their intended location into local rivers
and lakes that provide wildlife habitat and in some cases, the local
water supply.
In response to the growing interest and awareness of emerging
contaminants, Evanston voluntarily tests Lake Michigan water for
67 of these compounds41 and chemicals with the results reported
in parts-per-billon (pbb).42 However unregulated compounds and
chemicals do not have established water quality standards to meet
or exceed and therefore testing simply confirms their presence or
absence at this time. Emerging contaminants are being detected
throughout the nation’s waterbodies, and research needs to
continue to fully understand the effects of these compounds and
chemicals on humans and the natural environment.
Filtration system. Image courtesy of the City of Evanston.
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15SECTION 2: UTILITY PROFILE
43 City of Evanston. “Sewer Systems.”
http://www.cityofevanston.org/utilities/sewer-division/sewer-systems/.
44 Metropolitan Water Reclamation District of Greater Chicago.
http://www.mwrd.org/irj/portal/anonymous/Home.
45 It should be noted that sewer backups may happen for a variety of reasons including root
blockages, water line breaks and power failures; only one potential reason is discussed here.
46 City of Evanston. “Sewer Systems.”
http://www.cityofevanston.org/utilities/sewer-division/sewer-systems/.
Wastewater and Stormwater
After water has been used by businesses, residents and the City, it
becomes wastewater. Stormwater is water that is released through
precipitation events. Both wastewater and stormwater must
be managed. In Evanston, the majority of both wastewater and
stormwater are managed together in a combined sewer system.43 In
most cases, Evanston’s wastewater and stormwater flow through
the combined sewer system to the Metropolitan Water Reclamation
District of Greater Chicago’s interceptors where it is treated at the
North Side Water Reclamation Plant and then released to the North
Shore Channel.44 The water then flows through the Chicago Area
Waterways System and on through the Des Plaines, Illinois, and
Mississippi Rivers to the Gulf of Mexico.
Especially in wet weather, combined sewer systems are vulnerable
to sewer overflows which happen when the amount of water in
the system exceeds capacity. This is often the cause for sewage
backups in basements.45 To minimize sewer overflows, Evanston
has developed a Long Range Sewer Improvement Program that was
constructed between 1991 and 2008 with a cost of approximately
$210 million dollars to complete. The Program includes the
installation of a larger diameter relief combined sewer system that
is designed to carry additional stormwater and overflows from the
main combined sewer system, the installation of flow restrictions in
alley and street drainage inlets to slow down flows from moderate
and extreme rainfall events, and a few separate storm sewers
to address specific areas.46 As a result of these improvements,
Evanston’s stormwater and wastewater systems are functional and
equip to handle most circumstances.
There is a direct connection between water use and wastewater.
Reductions in water use lead to reductions in wastewater as well.
Therefore, the implementation of this plan will reduce the volume of
wastewater that is being released into Evanston’s combined sewer
system. Ideally water supply, wastewater, and stormwater systems
should be addressed and managed as an integrated water system
realizing that changes to one system affect all three systems.
Stormwater drain. Courtesy of the City of Evanston.
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EVANSTON WATER CONSERVATION AND EFFICIENCY PLAN16
47 United States Environmental Protection Agency. “Water Distribution Systems.”
http://www.epa.gov/awi/distributionsys.html.
48 United States Environmental Protection Agency. “U.S. Water Infrastructure Needs & Funding
Gap.” http://water.epa.gov/infrastructure/sustain/infrastructureneeds.cfm.
49 http://www.infrastructurereportcard.org/fact-sheet/drinking-water.
50 CMAP. “2008 Survey of Water Utilities.” http://www.cmap.illinois.gov/water-2050.
51 City of Evanston. “Meter.” http://www.cityofevanston.org/utilities/water-division/meter/.
Infrastructure and Maintenance
Water infrastructure is a term that describes all of the pipes, meters,
pumps, treatment equipment, and valves that are necessary to
deliver water to customers. Unseen and forgotten by the average
person, maintaining water infrastructure is critical to providing
safe clean drinking water and for ensuring sustainable use of a
community’s water supply.47 As infrastructure ages, a system is
increasingly prone to main (pipe) breaks and leaks as well as loss of
efficiency from deteriorating equipment.
Aging infrastructure is now becoming a national issue. In 2002 the
U.S. EPA released a report titled Clean Water and Drinking Water
Gap Analysis, which describes the anticipated funding gap over
the next 20 years between the infrastructure needs of utilities and
the current rate of funding such improvements. It is estimated that
there will be a $122 billion gap for clean water (wastewater) capital
costs and $102 billion for drinking water (water supply) capital
costs. Larger gaps were estimated for operating and maintenance
needs amounting to $148 billion for clean water and $161 billion for
drinking water. Overall this report identifies a $500 billion dollar
gap for water and wastewater infrastructure. To close these gaps,
funding and investment will need to drastically increase over the
next 20 years.48
In 2012 the American Water Works Association (AWWA) released
a similar report titled, Buried No Longer: Confronting America’s
Water Infrastructure Challenge, that estimates more than $1 trillion
investment in drinking water infrastructure is needed between
now and 2035. The report states that this funding is likely to come
from higher water bills and local fees and urges that infrastructure
investment happen sooner than later to avoid additional costs and
increased likelihood of water main breaks and other infrastructure
failures. The effect of utility size and regional location on
infrastructure issues is also discussed.
Furthermore, the American Society of Civil Engineers (ASCE)
provides report cards on our nation’s water, transportation, public
facilities, and energy infrastructure. In the 2009 report card, ASCE
graded our drinking water infrastructure at a D- and has identified
an annual shortfall of at least $11 billion that is needed to replace
aging infrastructure and to fully comply with existing and future
federal water regulations.49
Within our 11-county northeastern Illinois region, water utilities
ranked funding, aging infrastructure, and energy costs as their top
three challenges (Figure 7).50 Funding and aging infrastructure are
directly related as funding as demonstrated by the above reports.
With such a magnitude of infrastructure needs facing the country,
the importance of evaluating and maintaining current infrastructure
at the local level is imperative. The following paragraphs provide
such detail about Evanston’s infrastructure.
Figure 7. Northeastern Illinois utility challenge ratings
Figure 1. Northeastern Illinois utility challenge ratings
1.0
LESS CHALLENGING MORE CHALLENGING
1.5 2.0 2.5
EXPECTED GROWTH IN DEMAND
ENERGY COSTS
WATER SECURITY
RETAIL PRICE TOO LOW
WATER QUALITY
CAPACITY TO MEET PEAK DEMAND
WATER TREATMENT COSTS
STAFFING
FUNDING
LACK OF WATER SUPPLY
LEAKAGE
AGING INFRASTRUCTURE
2.3
2.2
2.1
1.8
1.8
1.7
1.6
1.5
1.5
1.4
1.3
1.2
Source: CMAP utility survey, 2008.
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17SECTION 2: UTILITY PROFILE
Pipes
Evanston’s water system contains 158 miles of water main or
principal pipes that carry water. Evanston replaces water mains on
average about one and half miles per year. Regular replacements are
necessary to decrease the frequency and volume of leakage as well as
decrease water main breaks. Breaks cause water loss and sometimes
property damage. Age and composition of pipes are important
to consider when replacing water mains and can contribute to
prioritizing repair schedules. Evanston’s pipes are a mix of cast
iron and ductile iron, depending on the year of installation with a
very small amount of Polyvinyl chloride or PVC. It is common to
have various ages and compositions of pipe in one system due to
repair schedules, pipes replacements, and system expansions. The
majority of Evanston’s pipes (91 miles) are 81 years old or older.
Additionally, the City replaces approximately 20 valves and 20 fire
hydrants per year. In 2010, there were 1,412 publicly owned hydrants
in the city, and 955 of them are over 20 years old.Water main repair.
High lift pumps.
Residential meter.
Images courtesy of the City of Evanston.
Meters
Evanston’s 14,348 water accounts are 100-percent metered.51 The
bulk of these meters are connected to a radio transmission device
(MTU) that transmits meter readings twice a day. These reads are
sent to various data collectors located throughout the city. The
data is then transferred to the Evanston Water Department and
aggregated for billing purposes. It is important for a water system to
be fully metered so that water use may be tracked. Meters also need
to be accurate so that the amount of water that is accounted for is as
close as possible to real use. Meters not only act as cash registers for
the Utility by ensuring that the amount of water being used is paid
for but also act as an efficiency tracking tool to help identify problem
areas within the system. In addition to customer meters, the utility
also meters and monitors water movement within the system
through the use of flow meters.
Pumps
Evanston’s water system contains both low lift and high lift pumps.
Low lift pumps are used to pump raw Lake Michigan water into the
treatment facilities. High lift pumps are used to pump the treated
finished water through the distribution system and have a capacity
of 147 million gallons per day. Additionally booster pumps are
used throughout the system to maintain water pressure. Evanston
operates and maintains four booster pumping stations with seven
booster pumps. Pumps must be maintained and repaired on a
regular basis.
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EVANSTON WATER CONSERVATION AND EFFICIENCY PLAN18
52 U.S. EPA, Water Security. “Evanston Water Emergency Roundtable.” http://water.epa.gov/
infrastructure/watersecurity/upload/evanstonwateremergencyroundtablesep2009.pdf.
53 City of Evanston. “Capital Improvement.”
http://www.cityofevanston.org/planning-zoning/capital-improvement/.
Capital and Asset Management Plans
There will always be an ongoing need to maintain and upgrade water
infrastructure, especially in older systems such as Evanston’s.
Proper maintenance and equipment upgrades require resources,
which are often limited by budget availability. Therefore, the
prioritization of infrastructure needs is necessary. Capital and asset
management plans can assist a Utility in identifying infrastructure
needs and prioritizing those needs to the benefit of the Utility.
A capital planning process can provide an understanding of the
communities’ infrastructure, needed long-range improvements,
cost estimates, and financing options. The capital plan will typically
involve a master plan study, since the infrastructure needed will be
dependent on community population growth, land use plans, and
service area expansion.
When combined with proper accounting and budgeting, utilities can
build necessary funds to address infrastructure investment needs so
that good decisions can be made about investment in infrastructure.
Estimated capital costs can also be used in rate setting to charge
users the true costs of water infrastructure, thereby sending pricing
signals to use water efficiently. Evanston currently has a capital
improvement plan in place that is updated every five years.53 This
practice should continue.
An asset management plan is a complementary tool for effective
capital planning. Asset management aims to minimize the total cost
of acquiring, operating, maintaining, and renewing infrastructure.
In an environment of limited financial resources, asset management
planning helps systems extract the most value from each asset,
and helps to ensure adequate financial resources are available to
rehabilitate and replace them when necessary. Evanston should
consider the development of an asset management plan.
Storage and Expansion
Currently the City of Evanston has between 15 and 32 hours of water
storage at any given time. The storage capacity will vary depending
on the time of year (a factor of outdoor use) and the degree to which
wholesalers are included. Improving system efficiency can extend
storage capacity, which could be critical in emergency scenarios.
Evanston is already aware of the need to plan for water emergencies.
In 2009, the City collaborated with U.S. EPA Region 5 and
Evanston’s wholesale customers in a Water Emergency Roundtable.
The Roundtable participants discussed public-private sector
interdependencies, water infrastructure and the potential impacts
from loss of service, and identified actions and resources needed to
respond to and recover from a water emergency.52
Evanston is currently operating at 35 percent (38 MGD) of total plant
capacity (108 MGD). At this time, there are no plans to expand the
Utility’s infrastructure system.
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19SECTION 2: UTILITY PROFILE
54 CMAP. “2008 Survey of Water Utilities.” http://www.cmap.illinois.gov/water-2050.
55 U.S. Department of Energy. “Energy Efficiency & Renewable Energy, Energy Consumption in
Illinois Homes,” 2005. http://apps1.eere.energy.gov/states/residential.cfm/state=IL.
56 Illinois Section American Water Works Association. “Water Energy Nexus Survey,” March
2012. http://www.isawwa.org/resource/collection/82A33FB3-E26F-4EA1-932D-
866A9E8E264A/FY12-0077_ISAWWA_SURVEY_REPORT_final.pdf.
Connection between Energy and Water Use
It takes water to produce energy (thermoelectric cooling, fuel
production, etc.) and energy to produce water (pumping and
treatment). This concept is known as the water-energy nexus
and demonstrates that by saving water through efficiency and
conservation, energy will also be saved. Additionally energy costs
as a function of energy use has been identified as one of the top
challenges (ranking 3rd out of 12) facing northeastern Illinois water
utilities.54 For these reasons, Evanston chose to look at water-related
energy use as part of this Plan. As Evanston works towards higher
water system efficiency, understanding the role and cost of energy
from pump to faucet can be useful in short- and long-term planning,
assessing infrastructure needs, and projecting future Utility
revenue requirements.
Just over 12 million kilowatt hours were required to pump, treat, and
deliver water throughout Evanston and to its wholesale customers
in 2010. This amount of electricity is equivalent to meeting the needs
of 3,100 Evanston residents for a year.55 Evanston spent $829,181
to purchase this electricity in 2010, representing approximately 10
percent of the Utility’s total operating and maintenance budget. It
takes 837 kilowatt hours to deliver 1 million gallons of water to
Evanston. In addition to electricity, natural gas is also used by the
Utility for heating and standby pumping. In 2010, Evanston used
37,000 therms costing around $28,000. The Utility’s total electricity
and gas costs to deliver water to customers amounted to $63 per
million gallons of water (Table 3).
These metrics were calculated as part of a larger statewide study
of water and energy use in 2011 administered by the Illinois
Section American Water Works Association (ISAWWA)’s Water
Efficiency Committee.56 Around 50 utilities participated in the study,
representing nearly 42 percent of the state’s population. Table 3
shows Evanston’s metrics and how they compare to the survey
results both by water source (Lake Michigan) and size (Medium:
5,000-15,000 service connections). This statewide survey represents
the first attempt to collect this type of utility level data and is the first
step towards developing statewide utility benchmarks for water-
related energy use. Greater participation is needed from the utilities
to more accurately represent the state’s water-related energy use.
There are also energy use and costs associated with treating
wastewater. Treatment of Evanston’s wastewater occurs outside
of the community through the Metropolitan Water Reclamation
District (MWRD) of Greater Chicago. Fees are paid to MWRD to
perform this task. In the future, Evanston should research the
impacts, use, and costs of wastewater-related energy use.
Table 3. 2010 water-energy nexus metrics
ANNUAL
VALUE
AVERAGE LAKE
MICHIGAN
UTILITY
AVERAGE
MEDIUM
UTILITY
TOTAL COST OF
ELECTRICITY ($)$829,181 $254,421 $247,732
ELECTRICITY COST
AS PERCENT OF TOTAL
OPERATING BUDGET
10.20%8.20%9%
ENERGY INTENSITY OF
WATER PRODUCTION
(KWH/MG)
837 866 1,560
WATER PRODUCTION
COST FROM ENERGY
($/MG)
$62.67 $94 $140
UNIT ELECTRICITY COST
($/KWH)$0.07 $0.12 $0.09
Source: Illinois Section American Water Works Association, Water Efficiency Committee.
Energy for Water Water for Energy
Energy and power production
requires water:
• Thermoelectric cooling
• Hydropower
• Energy minerals extraction/mining
• Fuel production (fossil fuels, H2,
biofuels/ethanol)
• Emission controls
Water production, processing,
distribution, and end-use
requires energy:
• Pumping
• Conveyance and Transport
• Treatment
• Use conditioning
• Surface and Ground water
Source: Adapted from Mike Hightower, Completing the energy sustainability Puzzle, Energy and
Water, Energy-Water Science & Technology Research Roadmap, Sandia National Laboratories,
presentation 2005-2006. Full Report approved by U.S. Department of Energy January 12, 2007.
Figure 8. Water-Energy Nexus
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EVANSTON WATER CONSERVATION AND EFFICIENCY PLAN20
57 The Northwest Water Commission includes Wheeling, Arlington Heights, Buffalo Grove,
and Palatine.
58 CMAP. “Population Forecasts.” http://www.cmap.illinois.gov/population-forecast.
59 2010 data is based on 2010 Census, http://2010.census.gov/2010census/ and 2040
data from the Chicago Metropolitan Agency from Planning. “Population Forecasts.”
http://www.cmap.illinois.gov/population-forecast. Straight line estimates were calculated
for 2020 and 2030.
Water Demand Forecasts
After accessing current conditions through the Utility profile, the
next step in developing a water efficiency and conservation plan
is estimating future water demand. Knowing how much water a
municipality and its wholesale customers are likely to use can help a
community select appropriate and effective water conservation and
efficiency measures, prioritize Utility improvement projects, and
estimate future revenue requirements.
In this plan, the demand forecast is straightforward and is a function
of future municipal population estimates and 2010 per capita water
use. Table 4 displays the population forecasts and population
percent changes for Evanston, Skokie, and the Northwest Water
Commission (NWC).57 Collectively the service region is expected
to grow by 17 percent, representing 73,684 people. The forecasts are
based on CMAP’s population forecasts developed for the regional
comprehensive plan, GO TO 2040.58
Water demand is represented by per capita use, which is denoted
by total water use from all sectors divided by population. Per capita
water use (average gallons per person) was calculated for Evanston
(97 gallons per capita), Skokie (131 gallons per capita), and the
Northwest Water Commission (104 gallons per capita) and then
was multiplied by each respective estimated change in population.
Table 5 displays the resulting water demand forecast results. Overall
projected demand is expected to increase by 8 million gallons a day
for all three entities, with Evanston having the smallest change in
demand-around 831,000 gallons a day between 2010 and 2040. It
should be noted that these demand forecasts do not incorporate
the potential impact of water conservation efforts included in this
plan and other passive conservation impacts. It is assumed that the
current 2010 per capita water demand will continue until 2040.
Table 4. Population growth forecasts59
YEAR EVANSTON
POPULATION
EVANSTON %
POPULUATION
CHANGE
SKOKIE POPULATION SKOKIE % POPULATION
CHANGE
NWC %
POPULATION CHANGE
2010 74,486 N/A 64,784 N/A N/A
2020 77,343 3.69%69,945 7.38%6.91%
2030 80,200 3.56%75,105 6.87%6.47%
2040 83,057 3.44%80,266 6.43%6.07%
CHANGE FROM
2010-2040 8,571 10.32%15,482 19.29%18.22%
Source: Chicago Metropolitan Agency for Planning.
Table 5. Water demand in gallons per day
YEAR EVANSTON SKOKIE NWC TOTALS
2010 7,225,142 8,486,704 23,171,408 38,883,254
2020 7,502,261 9,162,746 24,891,982 41,556,989
2030 7,779,381 9,838,787 26,612,557 44,230,724
2040 8,056,500 10,514,829 28,333,131 46,904,460
NET CHANGE
FROM
2010-2040
831,358 2,028,125 5,161,723 8,021,206
Source: Chicago Metropolitan Agency for Planning.
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21
Image courtesy of the City of Evanston.32 of 660
City of Evanston
Public Meeting
Thursday, April 26, 2012
7:00 to 9:00 p.m.
Lorraine H. Morton
Civic Center, Room 2200
2100 Ridge Road
Evanston, IL 60201
What are the current water supply
conditions for Evanston? What are the
possibilities for the future demand of
Evanston’s water supply? Take this
opportunity to weigh in and assist
Evanston as they create a Water
Conservation & Efficiency Plan for
the City.
All are welcome!
For information, contact the
Evanston Office of Sustainability at
sustainability@cityofevanston.org
or (847) 488-8069.
Provide additional input for the
plan, by completing a brief survey at
https://www.surveymonkey.com/s/
evanstonwaterplan .
FY12-0100
Evanston Water Conservation & Efficiency PlanCity of Evanston Public Meeting
Distribution of information by community groups in accordance
with District 97 policy does not imply directly or indirectly that
the content of the material is sanctioned, sponsored, or endorsed
by the District, the Board of Education or the Superintendent.
Evanston, let’s talk about water!
22
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23SECTION 3: PUBLIC OUTREACH
With a basic understanding of current conditions and potential
future demand, Evanston and CMAP reached out to the public
and other stakeholders to communicate about the Plan and
gather input about potential recommendations. Community
outreach for the development of Evanston’s Water Conservation
and Efficiency Plan was designed to gather input early in the
planning process using a variety of means to engage as many
residents as possible.
The goal of the outreach strategy is not only to ensure residents’
voices are heard, but also to understand their level of awareness
of current conditions and individual roles in water efficiency and
conservation. Knowledge of this awareness helps the City formulate
strategies to increase understanding through informational
initiatives, an integral part of Plan implementation. Additional
efforts were targeted to receive input from businesses.
The first outreach tool was a residential survey released in March
2012. In addition, public meetings were conducted in April 2012.
The meetings were intended to help residents understand current
conditions, to introduce the planning process and goals of the Plan,
and to receive input. Information about and updates on the project
were also included on both CMAP’s and the City’s websites during
this time.
Section 3:
Public Outreach
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EVANSTON WATER CONSERVATION AND EFFICIENCY PLAN24
Survey Results
Residents could access the 23-question survey instrument in
several ways, including links to an on-line version in printed
announcements for the public meetings and in City of Evanston’s
E-News publication. The information gathered from respondents
of the survey includes demographic information, level of awareness
of water issues, water use and conservation practices, interest in
learning more about related topics, and preference for receiving
information and updates from the City on the planning process.
One hundred and sixty-two residents responded to the survey.
The large majority was White/Caucasian, and nearly two-thirds
were female. Over half own single family homes and three-quarters
hold a Bachelor’s or higher degree. Of those choosing to answer the
question, over half of the residents earned between $50,000 and
$199,000 in 2010. Seventy percent have been Evanston residents for
over 10 years. The following points highlight the survey results:
• Two-thirds of the respondents to the survey think they use less than
the average Evanston resident (97 gallons per person per day).
(Figure 9)
• The most common water conserving or efficient features
respondents’ reported having in their homes are low- flow
showerheads (75 percent), low-flow or high-efficiency toilets (68
percent), and chemical-free lawn areas (43 percent). A little over
one-third have front-loading clothes washers. (Figure 10)
• Fifteen percent of respondents were not prompted to use less water
when they knew the cost of their water increased. More than one-
quarter did not notice an increase.
• Seventy percent of respondents think there is no likelihood of
a water shortage occurring in Evanston in the future, however
nearly all consider it important to conserve water.
• Over half of respondents believe water from the faucet is safe to
drink and less than 1 percent report buying bottled water a few
times a week.
• Over half also believe that it is safe to use rainwater for some
indoor use (flushing toilets and watering plants but not for cooking
or drinking), that home water use affects water quality in the
community, and that water-conserving landscapes look as good as
traditional lawns.
• More than half of the respondents indicated interest in learning
more about incentive programs to replace old toilets and shower
heads, installing rain barrels, and converting yard area from lawn
to native landscape.
How would you describe your household's daily water use
compared to Evanston's 2010 average of 97 gallons per person?
Source: City of Evanston, public water survey, March 2012.
20.0%
6.9%
65.6%
7.5%
NUMBER OF
RESPONDENTS ANSWER OPTIONS
USE AN AVERAGE
AMOUNT OF WATER
USE MORE WATER
THAN AVERAGE
USE LESS WATER
THAN AVERAGE
NOT SURE
32
11
105
12
Figure 9. How would you describe your household’s daily water use
compared to Evanstons’s 2010 average of 97 gallons per person?
35 of 660
25SECTION 3: PUBLIC OUTREACH
Public Meetings
Two public meetings were held on April 26, 2012, at the Lorraine
Morton Civic Center in Evanston – one targeted to residents and one
targeted to businesses. Notice of the public meetings were printed
as flyers and posters and distributed throughout the city and
published in the City of Evanston E-News. At the meetings, CMAP
and City staff introduced residents to the planning process and goals
and listened to their water supply concerns, efforts to conserve and
use water efficiently, and ideas for future actions and initiatives.
All participants felt that it is important to conserve water in
Evanston right now, primarily to protect the environment. As with
the on-line survey, most described their household as using less
water than average. More than half have installed chemical free lawn
spaces and a couple installed drought resistant landscapes.
Residents discussed ways to conserve water and use it more
efficiently. Ideas expressed include:
• Need to report violations for outdoor watering.
• Promote WaterSense Landscape Irrigation
Professionals Certification.
• Need for education on native/low water use landscaping.
• Utilize the Lawn to Lakes Program.
• For MWRD: charge true cost for energy and treatment.
• For Plumbers: utilize leak detection tablets with customers.
Partnerships figured prominently in the discussion as well.
Ideas expressed include:
• Partnering with the Illinois Landscape Contractor Association to
campaign for limiting irrigation needs.
• Partnering with businesses for courtesy tap water refills.
• CMAP partnering with the Metropolitan Water Reclamation
MWRD on stormwater issues.
• Partnering with local hardware stores on selling pre-rinse spray
valves to local restaurants and other appropriate entities.
A full summary of the survey results will be available on
Evanston’s website.
Based on the survey results, there is a strong environmental ethic
in the city. However, most respondents underestimated how much
water they use. This clearly points to a need to connect the desire
residents have to conserve water with an understanding of their
current practices and the economic and environmental costs of
using water. The fact that a large majority of residents believe it
safe to use rainwater for indoor uses and are willing to install native
landscaping, indicates that residents may be open to conducting
progressive practices to conserve water.
LOW-FLOW SHOWER HEADLOW-FLOW SHOWER HEAD
LOW-FLOW OR HIGH-EFFICIENCY TOILETLOW-FLOW OR HIGH-EFFICIENCY TOILET
CHEMICAL FREE LAWN SPACESCHEMICAL FREE LAWN SPACES
FRONT-LOADING CLOTHES WASHERFRONT-LOADING CLOTHES WASHER
RAIN BARREL OR CISTERNRAIN BARREL OR CISTERN
DROUGHT RESISTANT LANDSCAPESDROUGHT RESISTANT LANDSCAPES
EXTRA-LARGE TUB/MULTIPLE SHOWER HEADS IN ONE STALL/TUBEXTRA-LARGE TUB/MULTIPLE SHOWER HEADS IN ONE STALL/TUB
AUTOMATIC RAIN SHUT-OFF VALVE FOR OUTDOOR SPRINKLERAUTOMATIC RAIN SHUT-OFF VALVE FOR OUTDOOR SPRINKLER
Percent of respondents using water saving features
Source: City of Evanston, public water survey, March 2012.
75.0%75.0%
68.1%68.1%
4.4%4.4%
33.8%33.8%
25.6%25.6%
23.1%23.1%
43.8%43.8%
1.3%1.3%
0% 10% 20% 30% 40% 50% 60% 70%
Figure 10. Percent of respondents using water saving features
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26
Image courtesy of the City of Evanston.37 of 660
27
In summer 2011, the City solicited the help of several volunteers
to research water conservation and efficiency measures.
The research was reviewed by City staff to build a list of
possible measures that could then be evaluated as potential
recommendations. Measures were ranked according to three
metrics: benefit towards goals, current level of use, and difficulty
or cost. Figure 11 provides the results. The highest ranking
measures formed the Plan’s draft recommendations and
provided a base to help guide outreach and information efforts
during the planning process.
Section 4:
Recommendations
SECTION 4: RECOMMENDATIONS
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EVANSTON WATER CONSERVATION AND EFFICIENCY PLAN28
Figure 11. Ranking of conservation and efficiency measures
CRITERIA
SCALE BENEFIT TOWARDS GOALS CURRENT LEVEL OF USE DIFFICULTY OR COST
BEST 3 - Significant Benefits 3 - Few 3 - Low effort or low cost
2 - Measurable Benefits 2 - Some 2 - Inconvenient change or moderate investment
WORST 1 - Minimal Water Benefits 1 - Significant 1 - Major behavior change or high cost
HARDWARE - INDOOR CRITERIA
MEASURE BENEFIT
TOWARDS GOALS
CURRENT
LEVEL OF USE
DIFFICULTY
OR COST TOTAL
30%30%40%100%
High efficiency toilets 3 3 2 2.6
Toilet retrofit devices for high-volume toilets 2 2 3 2.4
Low flow shower head 2 2 2 2.0
Low flow faucets 2 2 2 2.0
Faucet retrofit with aerators 2 2 3 2.4
Low flow or waterless urinals 2 2 1 1.6
Urinal retrofit devices 2 2 2 2.0
High efficiency washing machine 2 2 1 1.6
Water efficient dishwashers 2 2 1 1.6
Leak detection tablets 3 2 3 2.7
Shower timer 3 2 2 2.3
Tankless water heaters 2 2 1 1.6
HARDWARE - OUTDOOR CRITERIA
Rain barrels and cisterns for rainwater harvesting 3 2 3 2.7
Automatic shutoff nozzles for hand-held watering 3 1 3 2.4
Flow-control devices for manual sprinkling 3 1 1 1.6
Sprinkler with variable spray patterns and low precipitation rates 3 1 3 2.4
Soaker hoses 2 2 2 2.0
Shutoff devices activated by rainfall 1 2 1 1.3
Rain gauges 2 2 3 2.4
Irrigation system controllers (for automatic in-ground sprinkler and
drip systems)1 2 1 1.3
Soil moisture sensors and probes 1 2 1 1.3
Drip irrigation systems 2 2 1 1.6
Practical turf areas 3 2 2 2.3
Native and drought tolerant turf grasses 3 2 2 2.3
Native and drought tolerant plants 3 1 2 2.0
Soil improvements 3 1 3 2.4
Mulches 3 2 2 2.3
Recirculating water fountains and decorations 1 2 1 1.3
Pool and pond covers 1 2 1 1.3
Grey water/treated effluent reuse for irrigation 1 3 1 1.639 of 660
29SECTION 4: RECOMMENDATIONS
Ranking of conservation and efficiency measures
BEHAVIOR / MANAGEMENT PRACTICE - INDOOR CRITERIA
MEASURE BENEFIT
TOWARDS GOALS
CURRENT
LEVEL OF USE
DIFFICULTY
OR COST TOTAL
30%30%40%100%
Turning off the faucet while brushing teeth 3 1 3 2.4
Washing dishes when machine is full 2 1 2 1.7
Load dishes without rinsing first 3 1 2 2.0
Washing clothes in a full load only 2 1 2 1.7
Restaurants to provide water on request only 3 3 2 2.6
Limit shower time 2 3 2 2.3
Fix leaking fixtures 3 2 2 2.3
Self-performed water audit and selection of areas to improve water
efficiency/conservation 3 2 2 2.3
BEHAVIOR / MANAGEMENT PRACTICE - OUTDOOR CRITERIA
MEASURE BENEFIT
TOWARDS GOALS
CURRENT
LEVEL OF USE
DIFFICULTY
OR COST TOTAL
30%30%40%100%
"No Watering" option 3 2 3 2.7
Check for and repair leaks 3 2 2 2.3
Use containers for small areas and individual plants 2 2 3 2.4
Proper irrigation scheduling to maximize efficiency 3 2 3 2.7
Monthly adjustment of irrigation system controllers 2 1 2 1.7
Maintenance of sprinkler components 2 1 2 1.7
Sprinkler distribution uniformity 2 1 1 1.3
Design new landscapes with water-wise planning and design principles 3 2 1 1.9
Limit turf to functional areas 3 3 2 2.6
Use separate irrigation systems for different hydrozones 2 2 1 1.6
Replace nonfunctional turf areas with low-water-use alternative ground cover
and plants 2 3 1 1.9
Proper maintenance of water-efficient landscapes 3 2 2 2.3
Perform landscape water audits 2 3 2 2.3
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EVANSTON WATER CONSERVATION AND EFFICIENCY PLAN30
Ranking of conservation and efficiency measures
HARDWARE - UNACCOUNTED FOR FLOW CRITERIA
MEASURE BENEFIT
TOWARDS GOALS
CURRENT
LEVEL OF USE
DIFFICULTY
OR COST TOTAL
30%30%40%100%
Leak detection and repair 3 1 2 2.0
Water audit 2 1 3 2.1
Meter testing and repair 3 1 2 2.0
BEHAVIOR / MANAGEMENT PRACTICE - UNACCOUNTED FOR FLOW CRITERIA
MEASURE BENEFIT
TOWARDS GOALS
CURRENT
LEVEL OF USE
DIFFICULTY
OR COST TOTAL
30%30%40%100%
Add per capita calculator on water bills and track past and average usage 3 3 3 3.0
Billing system set to look for spikes or non-typical usage 2 2 3 2.4
Meet with top users a few times per year to evaluate/identify areas for
improvement in conservation 2 1 2 1.7
Limit water waste during tank cleaning and repair 1 2 3 2.1
Limit water waste in the water quality laboratory 1 2 3 2.1
Tighten valves 2 3 2 2.3
Repair leaks at pump station facilities 2 3 2 2.3
Repair leaks in distribution main 3 3 2 2.6
Grey water/treated effluent reuse for street cleaning 1 3 1 1.6
Capture/reuse of water from hydrant flushing 1 3 1 1.6
Source: City of Evanston.
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31
60 City of Evanston. “2010 Water Quality Report.” http://www.cityofevanston.org/
assets/2010%20Evanston%20Water%20Quality%20Report.pdf.
SECTION 4: RECOMMENDATIONS
After incorporating information obtained during the public
outreach process, current Utility conditions, residential survey
results, and input from Evanston and CMAP staff, the finalized plan
recommendations were crafted.
Ninety-three percent of the respondents to the public survey
agreed that conservation is the combined responsibility of the
City, residents, and businesses. This desire is reflected in the
recommendations for each category: Utility, City, Residential,
and Business/Institutional. It should be noted that the Utility
is publically owned and managed by the City, however, there
are different recommendation categories for both the City and
the Utility because of the differing roles and responsibilities in
connection with water conservation and efficiency. Additionally
within each category there are three potential types of
recommendations: Communication and Outreach, Activity,
and Policy.
For some recommendations, there are also short-term
(implemented in 0-3 years) and long-term (implemented in
4-8 years) strategies for accomplishing the recommendation.
Implementation strategies will vary for each recommendation;
some can be implemented through the development of a program
such as a toilet rebate program with specific guidelines, rules, and
associated water savings while others need to be implemented
through collaboration and action externally or through the City, as
is the case with the ordinance review and update.
Utility
The Water Utility’s role in this plan is primarily
to increase efficiency both in terms of water and
energy use and to provide customers with water
conservation-related information. The following
recommendations are strategies to accomplish
this role.
1. Increase water-related information
dissemination (Communication and Outreach)
As a first step to increase awareness, the Utility should provide
more water-related information on the City’s website including
updates on policies, practices, and events that pertain to water
conservation. Another opportunity lies in the annual water quality
report (Consumer Confidence Report) that is required to be
distributed every year to water customers. Leakage rates and leak
detection and repair practices should be added to the Consumer
Confidence Report published by the Utility. In the 2010 Consumer
Confidence Report, information about the WaterSense program
and water conservation tips is highlighted.60 In future reports, the
City should continue this practice and expand information about
conservation and efficiency. Finally a link to this plan and updates on
plan implementation progress should be available through the City
website for interested parties.
Recommendation #1
SHORT-TERM
STRATEGY
Link Plan and water related information on city website
upon completion. Continue to include water conservation
information in the Consumer Confidence Report.
LONG-TERM
STRATEGY
Incorporate leakage rates and leak detection and repair
practices in Annual Report published by utility.
Source: Chicago Metropolitan Agency for Planning.
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EVANSTON WATER CONSERVATION AND EFFICIENCY PLAN32
61 The Commonwealth of Massachusetts, Executive Office of Environmental Affairs
and Water Resources Commission. “Water Conservation Standards.” July 2006.
http://www.mass.gov/Eoeea/docs/eea/water/water_conservation_standards.pdf.
• Investigate the costs and benefits of switching all water accounts to
monthly billing.
The City currently bills residential water customers on a bi-
monthly basis. Increased billing frequency can allow customers
to more precisely track water use, observe seasonal variations,
detect leaks and adjust water use according to direct and
frequent feedback.61 In this context, the water bill serves more
as a consistent management tool than simply a means to collect
revenue. Monthly bills can also be more useful for planning and
management purposes within the Utility.
2. Update water billing practices (Activity)
The water bill provides a consistent communication outlet from the
Utility to their customers. In addition to payment information, the
bill could also be used to promote water conservation. Two methods
to achieve this type of communication are below.
• Modify water bill format to provide water use information in
gallons, comparative use data, and water conservation tips.
Water use is currently displayed in cubic feet and should be
updated to gallons to provide customers with a more easily
understood measurement. In order to save water, a customer
needs to understand how much water they are using. Furthermore
the top portion of the bill could be utilized to include comparative
average water data within each sector. Knowing average usage,
a customer can then benchmark their own use and adjust if
they so choose. Furthermore an example of a water bill could be
posted on the City’s website with explanations of how to read and
interrupt billing data. Lastly, conservation tips and related City
events could be included in the bill. Ultimately the City should
work toward developing a web-based water use tracking system
that will allow customers to log in and view real time data As seen
with the survey results in Section 3, many residents are unaware
of how much water they use. These billing modifications provide
opportunities for customers to be more informed water users.
Recommendation #2
SHORT-TERM
STRATEGY
Utilize existing billing software to provide water use
information in gallons, comparative use data, and water
conservation tips, where possible.
LONG-TERM
STRATEGY
Explore new billing software to provide water use
information in gallons, comparative use data and water
conservation tips. Develop web-based water use tracking
system that provides real time data.
Source: Chicago Metropolitan Agency for Planning.
Figure 12. Sample Evanston water bill
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62 Chicago Metropolitan Agency for Planning. “Ordinance Review and Update.”
http://www.cmap.illinois.gov/ordinance-review-and-updates.
63 Water waste is the general misuse or inefficient use of potable water and includes topics
like household leaks, watering of impervious areas, washing of impervious areas with water
such as sidewalks, non-circulating water features and air cooling systems and inefficient
car washing.
SECTION 4: RECOMMENDATIONS
Additionally, Evanston should review and consider adopting a
portion of CMAP’s Model Water Use Conservation Ordinance.62
Currently Evanston has ordinances that address lawn sprinkling
and recirculating systems. However, during the planning process,
several other areas were identified as opportunities to demonstrate
regional leadership through a more progressive water conservation
and efficiency ordinance.
It is recommended that Evanston at a minimum consider the
following topics to include in an ordinance update:
• Alternative lawn watering and irrigation practices.
• Water efficient fixtures (toilets, showerheads, and faucets) in all
new construction (including residential and commercial) and all
major renovations.
• Water waste prohibition.63
• Water reuse (rain barrels and cisterns) for landscaping.
Lastly, planning for current and future water infrastructure needs
should be a regular and cyclical activity. There are many strategies
to accomplish this important task. For example, Evanston is
currently undergoing a cost of service study to evaluate the amount
of resources needed to deliver water to its wholesale customers.
Another strategy is incorporating current and future infrastructure
costs (including capital costs) into water rates. This fulfills one
component of full cost pricing, a concept discussed in more detail
later in Section 6. Evanston should work toward incorporating
these practices into Utility operations and communicating their
importance to Evanston’s customers.
Recommendation #3
SHORT-TERM
STRATEGY
Develop water conservation and efficiency policy.
Review and consider adoption of CMAP’s Model Water
Use Conservation Ordinance. Complete water use audits
of all municipal buildings.
LONG-TERM
STRATEGY
Ongoing review of the cost of municipal services.
Work toward incorporating full cost pricing.
Source: Chicago Metropolitan Agency for Planning.
City
The City’s role in this plan is to increase awareness
about the value of water, the benefits of water
conservation and efficiency, and to lead by
example through aligning City practices with the
Plan’s goals. The following recommendations are
strategies to accomplish this role.
3. Incorporate sustainable water policies into
City departments and functions (Policy)
Sustainable water policies should be promoted at the City level and
be integrated into all City departments. For this plan, sustainable
water policies include water conservation and efficiency, ordinance
updates, proper maintenance practices, and planning for current
and future infrastructure needs.
Water conservation and efficiency measures can be implemented
in all City departments. Each department should identify
opportunities specific to their functions that could reduce water use.
City buildings should also be audited for water use in coordination
with the Utility. For example, restroom fixtures could be inventoried
and their flow rates identified for possible replacement if higher
efficiency models and resources are available. City-wide water
conservation and efficiency policies should also be adopted. For
example, regular leak detection and meter accuracy testing should
be officially adopted as a best practice at the City level to ensure
these programs continue and receive adequate resources now and in
the future. There should also be a process developed for City staff to
easily report leaks in municipal facilities for prompt repair.
Image courtesy of the City of Evanston.
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64 The lists would include the best 5 water savings practices for the specific target audience.
65 United State Environmental Protection Agency. “WaterSense.”
http://www.epa.gov/WaterSense/index.html.
66 United State Environmental Protection Agency. “Lawn and Garden.”
http://www.epa.gov/pesticides/lawncare/.
67 Penn State Public Broadcasting. “Liquid Assets.”
http://liquidassets.psu.edu/the_film/index.html.
68 Lawn to Lake. http://www.lawntolake.org/.
69 Metropolitan Planning Council and Openlands. “What Our Water’s Worth.”
http://www.chicagolandh2o.org/.
WaterSense65
WaterSense is a voluntary,
nationally recognized program
sponsored by the U.S. EPA that
promotes water conservation
and efficiency. Similar to the U.S.
EPA ENERGYSTAR program,
there are two main branches of
the WaterSense Program. The
first branch is product labeling in
which products such as toilets,
faucets, and showerheads are rated for compliance with WaterSense
standards. If compliant, the product is then labeled as a WaterSense
product. This typically means that the product uses 20 percent less
water than its conventional counterpart. The second branch offers
seven voluntary partnerships representing a variety of interests.
Evanston has been a WaterSense Promotional Partner since 2010.
As a partner, the City has access to a variety of water conservation
outreach materials including bill inserts, magnet designs, press
releases, public service announcements, guidance on how to run
a rebate program, water savings tip brochures, fact sheets and
web banners. The City can access all these materials through the
WaterSense Partner website.
U.S. EPA Healthy Lawn Care Practices Video66
The U.S. EPA provides
informational videos for
homeowners, schools, and other
interested parties. One such video,
Healthy Lawn Care Practices,
provides practical information and
tips for homeowners to reduce
pesticide and chemical use on their
lawns. This video can be posted to
the City website and featured at
public events and meetings.
Liquid Assets67
Liquid Assets is a documentary about the importance of water
infrastructure and the role of the Water Utility in the country’s
public health, economic development, and growth. The movie
contains a variety of perspectives from cities across the country.
Evanston could host viewings of the movie to increase awareness
about the need for maintaining infrastructure and reducing water
waste throughout the country and locally.
4.Promote communication and outreach
on water conservation behaviors
(Communication and Outreach)
Public information messages create broad-based awareness and
can be organized through the development of a public information
program (PIP). The purpose of a PIP is to increase the public’s
awareness regarding the value of water and to promote how it can
be used more efficiently through a cohesive series of messages and
events. Changing behavior through a PIP is a viable strategy for
accomplishing the Plan’s goals and recommendations. Stakeholders
need to understand why conservation is important and what they
can do to participate. Furthermore, the City should define the target
audience(s) and tailor an information campaign to that audience.
For example, there may be a slightly different message for renters in
multifamily buildings than owners in single family households. The
Plan recommends creating “Top 5” tip lists64 targeted at reducing
outdoor water use in single family homes and at reducing indoor use
in multifamily buildings as a short term strategy. Additional “Top
5” lists should be created during plan implementation to address
the other recommendations. All lists should be posted to the City
website, included in water bills if space allows, and distributed at
public events.
PIPs can be multi-faceted and can feature a variety of
communication media, workshops, advertising, public relations,
and promotional tactics to help raise awareness. The cost of a PIP
depends on the selection of tools used to carry the message and
the duration of the PIP. For example, if the duration is short-term
perhaps to address an immediate need such as a drought or a long-
term program that aims to inform and influence behavior different
strategies may be adopted.
Evanston should partner with wholesale customers to share best
management practices and outreach and education materials
that promote water conservation and efficiency. To assist with
outreach and information and the development of a PIP, there
are many readily available resources that cover a wide variety of
topics included in the Plan from water efficient fixtures to native
landscaping. Proceeding are a few examples that will be especially
helpful for Evanston.
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70 American Water Works Association. “Educational Resources.” http://www.awwa.org/
awwa/community/links.cfm?FuseAction=Links&LinkCategoryID=3.
71 United State Environmental Protection Agency. “WaterSense, Fix a Leak Week.”
http://www.epa.gov/watersense/our_water/fix_a_leak.html.
72 Food and Agriculture Organization of the United Nations. “World Water Day.”
http://www.unwater.org/worldwaterday/index.html.
73 American Water Works Association. “Drinking Water Week 2012.”
http://www.awwa.org/government/content.cfm?itemnumber=44766&navitemnumb
er=3863.
74 City of Evanston. “Drinking Water Week.” http://www.cityofevanston.org/sustainability/
water-conservation/drinking-water-week/.
75 American Water Works Association. “Educational Resources.” http://www.awwa.org/
awwa/community/links.cfm?FuseAction=Links&LinkCategoryID=3.
SECTION 4: RECOMMENDATIONS
Organization of the United Nations hosts “World Water Day” on
March 22nd every year to raise awareness about water security
issues.72 The World Water Day website provides campaign
materials, water security facts, and has an interactive map that
showcases worldwide participation. The AWWA hosts “National
Drinking Water Week” May 6th-12th to raise awareness about the
essential role of drinking water in daily life and the importance of
water infrastructure.73 The AWWA website provides logos, press
releases, coloring contest materials, public service announcements
and other resources for participants. Evanston participated in
National Drinking Water Week in 2012 by hosting several events
during the week including a coloring contest, Sunset Paddle canoe
trip, Bottlemania book discussion, after school activities with the
Ecology Center staff, film screening of Tapped, and a dramatization
of scenes from Ibsen’s “Enemy of the People.”74 Evanston should
continue to participate in these types of events.
The City should also address school education. The purpose of a
school education program is to reach the youngest water users in
order to increase awareness of the value of water so that lifelong
water conservation behavior is established. School education
programs typically include working with both public and private
schools and the school districts. Although programs can be useful
at all levels, typically they are geared towards grades K-8 and
aligned with school curriculum. Programs can include Utility
facility tours as well as classroom presentations. There are
many resources available through the American Water Works
Association’s Conservation Community website75 that Evanston
can reference during the development of a locally appropriate
school education program.
Recommendation #4
SHORT-TERM
STRATEGY
Create Top 5 water saving tips list to post on website
and distribute through water bill and at public events.
Additional tip sheets should be created to cover all
appropriate strategies in the plan. Target outdoor water
use and multifamily buildings. Participate in annual water
related event.
LONG-TERM
STRATEGY
Establish widely recognized public information campaign
with varying methods of outreach outlets. Participate in
annual water related event.
Source: Chicago Metropolitan Agency for Planning.
Lawn to Lake68
Lawn to Lake (L2L) is a collaborative program promoting healthy
lawn and landscape practices to protect water resources in the Great
Lakes region. This program works with municipalities, lawn and
landscape professionals, school districts, homeowners, product
retailers, and turf managers to implement natural lawn care and
sustainable landscaping practices. Evanston should work with the
L2L program to offer and encourage participation in the program’s
workshops, teacher trainings, and partnership development
initiatives with lawn care retailers. Additionally, Evanston’s
homeowners can participate by showcasing their property as a
demonstration site and receive acknowledgement through L2L’s
recognition program.
What Our Water’s Worth Website68
The Metropolitan Planning
Council and Openlands partnered
to create an outreach website that
provides regional case studies,
conservation tips, water supply
information, and resources for
continued learning about water
resource issues in the region.
American Water Works Association’s
Conservation Community Website70
A comprehensive list of existing outreach and education programs
can be found on the AWWA’s website and can provide successful
examples for Evanston to reference as the City develops a PIP.
Beyond a PIP, another way of promoting the sustainable use of water
is continual municipal participation in an annual water-related
event. Currently there are many water-related national campaigns
the City could partner with for an annual event. The U.S. EPA
WaterSense Program hosts “Fix a Leak Week” March 12th-18th
every year to remind residents to check their toilets, faucets, and
irrigation systems for leaks.71 The WaterSense website provides
pledges, facts and figures, education resources, and related videos
to assist with community participation. The Food and Agriculture
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76 American Water Works Association. “Only Tap Water Delivers.” http://www.awwa.org/.
Government/Content.cfm?ItemNumber=3846&navItemNumber=3847
77 City of Evanston. “Tap Water.” http://www.cityofevanston.org/utilities/water_
department/Tap%20Water%20Brochure.pdf.
78 American Water Works Association. “Only Tap Water Delivers.”
http://www.awwa.org/Government/content.cfm?ItemNumber=3846.
The City can promote the use of tap water through participation
in AWWA’s “Only Tap Water Delivers” campaign.78 The website
contains outreach materials such as bill stuffers, talking points,
print ads, and consumer handouts. Furthermore, the City should
promote tap water within municipal buildings by removing bottled
water as an option in vending machines. However, the removal of
bottled water should to be coupled with an alternate water option
for visitors. For example, Evanston could sell reusable water bottles
in municipal buildings and encourage residents to fill up their bottles
(either purchased or brought from home) with tap water instead.
Evanston should encourage staff to utilize existing water fountains
through the use of reusable bottles or other drinking ware during
working hours.
Staff should also inventory and identify opportunities for additional
public water fountains in municipal buildings as well as public open
spaces. Lastly, the City should explore potential designs to create a
mobile drinking water fountain for use at public events.
5. Promote tap water and reduce bottled water use
(Activity)
Every day, 24 hours a day, clean reliable water is delivered directly
to Evanston’s homes, businesses, and schools. Water quality is
continuously monitored on a daily basis by Evanston’s Water
Division to ensure compliance with the U.S. EPA water quality
standards. Tap water provides Evanston with public health
protection, fire protection, and supports the economy and quality of
life.76 Being more efficient in municipal and business operations and
promoting conservation to residents sends the message that Lake
Michigan is a valuable resource in the community that should not
be wasted. Tap water is also extremely economical when compared
to bottled water that can cost up to 4,000 times more per unit.
For example, Evanston’s tap water costs residents $0.002/gallon
whereas bottled water is sold for between $1.00 and $8.40 per gallon.
Bottled water has become integrated into our society and is often
perceived as always providing a higher quality product. However,
bottled water is regulated by the Food and Drug Administration,
which does not require as frequent water quality monitoring as the
U.S. EPA does for tap water. There are also water quality concerns
with the bottle itself such as chemicals leaching into the water
after long periods of time. Additionally there is a waste factor
associated with the discarded bottles. Nationally, over 30 million
bottles end up in landfills or as litter every day. This is equal to over
10 billion bottles per year nationwide. It is estimated that only 12
percent of this annual use is recycled.77 Lastly, bottled water does
not provide other services beyond drinking water unlike tap water
which provides several community services. While useful in certain
situations, bottled water as a primary drinking water source leaves
something to be desired in terms of affordability, quality, and
sustainability. The City should work with the Evanston Environment
Board to complete a life cycle analysis of bottled water use to provide
more information on this topic. Table 11 summarizes cost, quality,
and testing information for bottled and tap water.
Table 6. Bottled water and tap water Information
BOTTLED WATER EVANSTON TAP WATER
COST $1.00 to $8.40 per gallon $0.002 per gallon
QUALITY
Overseen by
U.S. Food and Drug
Administration
Overseen by
U.S. Environmental
Protection Agency
TESTING Varies Daily/hourly basis
Source: City of Evanston.
Mobile drinking water fountain. Image courtesy of the City of Evanston.
Recommendation #5
SHORT-TERM
STRATEGY
Participate in Only Tap Water Deliver’s campaign.
Encourage the use of tap water and reusable water
bottles. Remove bottled water from vending machines in
municipal buildings. Work with Evanston Environment
Board to complete life cycle analysis.
LONG-TERM
STRATEGY
Inventory opportunities for new and retrofitted public
water fountains in municipal buildings as well as public
open spaces.
Source: Chicago Metropolitan Agency for Planning.
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79 Wayne B. Solley, Robert R. Pierce, and Howard A. Perlman, Estimated Use of Water in the United
States in 1995, p. 24. (outdoor) and Mayer et al, Residential End Uses of Water, p. 86. (indoor)
80 Adapted from Mayer et al, Residential End Uses of Water, p. 86. Published in Amy Vickers,
2001. Handbook of Water Use and Conservation. Amherst, MA:WaterPlow Press.
SECTION 4: RECOMMENDATIONS
Residents
A resident’s role in this plan is to become aware
of how much water is used in their household
and take actions to minimize this usage. The
majority of Evanston’s water supply, 63 percent,
is consumed by residents. Nationally residential
water use averages about 100 gallons per person
and is typically divided into outdoor and indoor
use with outdoor accounting for 31 percent and
indoor accounting for the remaining 69 percent of
total daily consumption (Figure 13).79 As a result
of public outreach, CMAP and Evanston staff
identified two areas that residents have expressed
interest in for pursuing water conservation
and efficiency: reducing indoor use from toilets
and reducing outdoor use primarily from lawn
watering. The following recommendations are
strategies to accomplish this role.
6. Reduce indoor water use from toilets (Activity)
Toilets are the number one water use in a household (Figure 14),
accounting for nearly 30 percent of total indoor use or 18.5 gallons
per capita per day.80 However there has been significant progress
in national policy and technology to reduce water use in this area.
The Energy Policy Act (EPAct) of 1992 established the first uniform
plumbing standard for fixtures and fixture fittings sold, installed
or imported to the United States effectively decreasing toilet flush
rates from 3.5 gallons per flush to 1.6 gallons per flush. The EPAct
came into full effect in Illinois in 1994, therefore all toilets purchased
in Evanston after this date are low-flow toilets (1.6 gallons per flush
or less).
Residential water use
Source: Wayne B. Solley, Robert R. Pierce, and Howard A. Perlman, Estimated Use of Water in the
United States in 1995, p. 24. (outdoor) and Mayer et al, Residential End Uses of Water, p. 86.
(indoor).
31%
69%
OUTDOOR WATER USE
INDOOR WATER USE
31%
69%
Figure 13. Residential water use
Residential indoor water use
Source: Adapted from Mayer et al, Residential End Uses of Water, p. 86. Published in Amy
Vickers, 2001. Handbook of Water Use and Conservation. Amherst, MA:WaterPlow Press.
27.6%
13.7%
5.3%
15.7%
21.7%
16.8%
HOW MUCH WATER DO WE USE?
TOILET
LEAKS
OTHER
CLOTHES WASHER
FAUCET
SHOWER
26.7%
13.7%
5.3%
21.7%
15.7%
16.8%
Figure 14. Residential indoor water use
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81 United State Environmental Protection Agency. “WaterSense, Fix a Leak Week.”
http://www.epa.gov/WaterSense/pubs/fixleak.html.
If a household’s toilet is already low-flow or high-efficiency, a
resident should check for leaks to ensure that water waste is not
occurring. For example, a small leak in a toilet’s flapper (the rubber
piece that seals the water in the tank until it is released from
flushing) could waste up to 200 gallons of water or more each day.
By simply replacing a flapper that costs between $2 and $10, a family
can save water and money on their bill. One of the most common
ways to check for leaks in a toilet is to drop leak detection tablets
or a couple of drops of food coloring into the toilet tank and wait 15
minutes. If colored water appears in the toilet bowl, there is a leak
that should be addressed. Additional tips for checking for leaks can
be found on the WaterSense website.81
Since EPAct, technology has continued to improve and high-
efficiency toilets were developed with a flush rate of 1.28 gallons
per flush. Additionally dual flush toilets are now available that use
separate, user-selectable buttons for liquid (1.0 gallon per flush) and
solid (1.6 gallons per flush) wastes. The opportunity for Evanston
to reduce water use from toilets lies in upgrading older fixtures that
were installed pre-EPAct with new high-efficiency toilets. Since 90
percent of Evanston’s housing stock was built before 1990, toilet
replacements in these older homes could provide substantial
water savings. If resources are available, the City could sponsor a
toilet rebate program in coordination with local hardware stores
to provide an incentive to residents to replace their older toilets.
Ideally the toilet rebate program would provide rebates only for the
purchase of WaterSense labeled toilets that have been performance
tested to ensure high quality functionality.
Dual flush toilet.
Toilet flapper.
Recommendation #6
SHORT-TERM
STRATEGY
Upgrade to high efficiency toilet if appropriate. Regularly
test toilet for leaks using leak detection tablets or food
coloring. Evanston should consider distributing leak
detection tablets at City events.
LONG-TERM
STRATEGY
To assist with toilet replacement, the City should
develop a toilet replacement rebate program if resources
are available.
Source: Chicago Metropolitan Agency for Planning.
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82 NASA. “More Lawns than Irrigated Crops.”
http://earthobservatory.nasa.gov/Features/Lawn/lawn2.php.
83 U.S. Environmental Protection Agency. “Water Conservation Tips for Residents.”
http://www.epa.gov/region1/eco/drinkwater/water_conservation_residents.html.
84 Chicago Metropolitan Agency for Planning. “Model Ordinance.”
http://www.cmap.illinois.gov/water-2050/model-ordinance.
85 City of Evanston. “City Code.” http://www.cityofevanston.org/government/city-code/.
86 U.S. Environmental Protection Agency. “Green Landscaping: Greenacres.”
http://www.epa.gov/greenacres/nativeplants/factsht.html.
87 Natural Resources Conservation Service. “Illinois Native Plant Guide.”
http://www.il.nrcs.usda.gov/technical/plants/npg/.
89 U.S. Environmental Protection Agency. “Water-Efficient Landscape Design Tips.”
http://www.epa.gov/watersense/outdoor/landscaping_tips.html.
90 U.S. Environmental Protection Agency. “Rain Barrels.”
http://www.epa.gov/reg3esd1/garden/rainbarrel.html.
SECTION 4: RECOMMENDATIONS
provides an Illinois Native Plant Guide for more information.87
Low water use or drought tolerant plants may also be utilized for
this purpose.88
Lastly, residents can use an alternative water supply to water
their lawns instead of potable water from the City. This is typically
accomplished through the use of one or more rain barrels. Rain
barrels are containers that collect rainwater from a home’s rooftop
for use on site. The average rain barrel holds about 55 gallons.
One rain barrel may be sufficient for a property however some
homeowners may choose to have multiple rain barrels to meet their
outdoor watering needs. On average, one rain barrel can save 1,300
gallons of water during peak summer months.89 Rain barrels save
potable water, save money over time, and divert water away from
the stormwater system. If resources are available, the City could
sponsor a rain barrel rebate/discount program in coordination with
local hardware stores to provide an incentive to residents. Rain
barrels are currently for sale at Evanston’s Ecology Center for $70
each or two for $130. Proceeds support the Ecology Center and
Evanston Environmental Association.90 Additionally an information
campaign on how to properly use, manage, and store rain barrels is
needed to ensure long term water savings and benefits.
Recommendation #7
SHORT-TERM
STRATEGY
Consider alternative watering practices, utilizing rain
gauges and transitioning lawn to native/low water using
plants. The City should develop outreach materials on
these topics and host related workshops for residents.
LONG-TERM
STRATEGY
Install rain barrel-(s), if locally appropriate. To encourage
rain barrel installation, Evanston should provide rebates,
if resources are available.
Source: Chicago Metropolitan Agency for Planning
7. Reduce outdoor water use (Activity)
It is estimated that there are three times more acres of lawns
in the U.S. than irrigated corn, making lawns the most irrigated
crop in the country.82 Considering this observation, it is easy to
understand why about a third of household water consumption is
used outdoors. The good news is that there are substantial water
savings to be gained in this area. The Plan recommends changing
watering behavior, incorporating native or low water use plantings,
and using alternative watering methods to reduce outdoor water
consumption. An information campaign can help communicate
these three methods with the intention to ultimately reduce outdoor
water use. Partnering with the Lawn to Lake program described in
Recommendation #4 for this purpose would be ideal.
Many people over water their
lawns resulting in water waste.
About an inch a week is needed to
maintain a healthy lawn and it is
best to water all at once instead
of multiple smaller watering
sessions throughout the week.83
A single watering session allows
the water to soak further into
the root system. An inch a week
includes any rainfall that has
occurred. For example, if it
rained 1/2 inch one day, the lawn
only needs another an inch for a complete weekly watering. Rain
gauges may be purchased to assist homeowners in reaching the 1
inch per week goal. The time of day matters when watering the lawn.
WaterSense states that up to 50 percent of water used for irrigation
goes to waste due to evaporation, wind, improper system design and
overwatering. To reduce this waste, it’s best to water in the early
morning before 10:00 a.m. or after 6:00 p.m.84 It should be noted that
Evanston’s current lawn watering ordinance prohibits lawn watering
between 10:00 a.m. and 4:00 p.m. from May 15th through September
15th each year.85
In addition to behavioral changes, certain landscape types can
reduce water consumption; particular plants native to Illinois’
climate naturally need less water. Replacing even a portion of
a traditional lawn with native plants can reduce a household’s
outdoor water use. In addition to using less water, native plants
need fewer fertilizers and pesticides than lawns, help reduce air
pollution, provide shelter and food for wildlife, promote biodiversity
and stewardship of our natural heritage, reduce water runoff, and
flooding.86 The Natural Resources Conservation Service (NRCS)
Rain barrel. Image courtesy of the City of Evanston.
Rain guage.
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91 City of Evanston. “Rain Barrel Sales Help Support Ecology Center & Evanston Environmental
Association.” April 20, 2012. http://www.cityofevanston.org/news/2012/04/rain-barrel-
sales-help-support-ecology-center-evanston-evironmental-associaiton/.
For restaurants, informational table top cards can inform customers
that water is only served on request. This eliminates water waste
in two ways: by eliminating water waste from non-water drinkers
and by decreasing dishwashing loads. The City of Evanston should
partner with local businesses and create informational card
templates that could be used citywide sending a unified message
to residents and guests. Furthermore, Evanston could develop a
recognition program for participating businesses.
Businesses should also incorporate water efficiency into internal
operations with the understanding that opportunities will vary by
business type. Similar businesses may coordinate with each other to
identify water saving practices within their industry. For example,
in commercial food operations such as restaurants, pre-rinse spray
valves (PRSV) are used to remove food waste from dishes prior to
dishwashing. Traditional pre-rinse spray valves use approximately
2 to 5 gallons a minute. If a restaurant is consistently washing dishes
during peak dinner hours (6:00 p.m. to 8:00 p.m.), in two hours
they could use 240 to 600 gallons of water just on rinsing. In fact,
the Alliance for Water Efficiency states that “the water used in the
pre-rinsing operation is often twice the volume of water used by
dishwashing equipment.”91
Businesses and Institutional
The role of business and institutional customers in
this plan is to promote water conservation to their
customers and patrons and increase efficiency in
their operations through cost-effective practices.
Many partnership opportunities exist in the
implementation of these recommendations.
The following recommendations are strategies
to accomplish this role.
8. Promote water conservation to customers
and incorporate water efficiency internally
(Communication and Outreach)
Over the last several decades, many businesses are developing
an ethic of sustainability as part of their public identity. The Plan
recommends that Evanston businesses identify opportunities
for customers to conserve water. For example, lodging (hotels,
motels and bed and breakfast) establishments should provide
an informational card that gives multi-night guests the option
to reuse towels and linens. This practice saves water and energy
and also saves the business money on cleaning costs and labor.
The Hilton Orrington and Margarita European Inn in Evanston
have already incorporated this practice into their operations. In
addition the Hilton Orrington has installed water restrictors in guest
showerheads to decrease water use.
Hilton Orrington informational water card.
Pre-rinse spray valve.
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91 Alliance for Water Efficiency. “Commercial Dishwashing Introduction.”
http://www.allianceforwaterefficiency.org/commercial_dishwash_intro.aspx?terms=pre
+rinse+spray+valve.
92 Ibid
93 Dun and Bradstreet, April 2011.
94 Valparaiso City. “Water Conservation Plan for Valparaiso City Utilities.”
http://www.ci.valparaiso.in.us/DocumentView.aspx?DID=740.
95 Evanston Downtown. http://www.downtownevanston.org/ and Evanston Chamber of
Commerce. http://www.evchamber.com/.
SECTION 4: RECOMMENDATIONS
9. Reduce Top 20 customer water use (Activity)
The Water Department should meet with the Top 20 (by volume)
accounts. Specifically targeting these accounts can be an efficient
way to reduce water use in this class. Due to the varied nature of
these accounts (hospitals, schools, and multifamily residences),
there are likely some specialized water uses that are not addressed
in the Plan but could be better addressed through direct contact.
To start the discussion, the Water Department should provide
historical water use data to discuss significant use changes and
related causes to see if reductions are possible. Furthermore,
identifying the flow rates of building fixtures (toilets, faucets, etc.)
and equipment (ice machines, etc.) can determine if more efficient
cost-effective options are available. Section 2 has a list of the Top 20
customers and their respected 2010 water use.
Recommendation #9
SHORT-TERM
STRATEGY
Partner with Water Department to explore appropriate
water saving strategies. The Water Department should
initiate contact with these larger users.
LONG-TERM
STRATEGY
Implement cost effective strategies.
Source: Chicago Metropolitan Agency for Planning
A complete recommendations table is located in the back of
this document.
However, there are more efficient options. In 2006, a national
standard took effect setting the maximum flow rate of 1.6 gallons
a minute and newer high-efficiency pre-rinse spray valves use less
than 1.3 gallons per minute.92 Older commercial food operations
built before 2006 may have the older less efficient spray valves still
in place. Evanston has an estimated 5,791 businesses and about 161
of them are food service related.93 Replacing PRSVs in even a portion
of these older restaurants could provide water and energy savings
due to the reduction of hot water use and in some cases may also
reduce costs. The typical cost of a PRSV is about $60 per unit.94
Rebates could be provided by the City to accelerate installation if
resources are available. Additionally installing high-efficiency
toilets could also be appropriate for some businesses and
institutions and should be considered. Partnerships with local
hardware and home improvement stores could provide incentives
for replacing these fixtures.
Additional opportunities could be identified and supported by
the City and the business community. Coordination through local
businesses organizations such as Downtown Evanston and the
Chamber of Commerce are recommended.95
Recommendation #8
SHORT-TERM
STRATEGY
Distribute informational cards that encourage
customers to reduce water use. Evanston should provide
card templates to businesses.
LONG-TERM
STRATEGY
Upgrade to high efficiency pre-rinse spray valves, if
appropriate. The City should offer a rebate if resources
are available.
Source: Chicago Metropolitan Agency for Planning
Northwestern is one of Evanston’s largest water customers by volume.
Image courtesy of Evanston.
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EVANSTON WATER CONSERVATION AND EFFICIENCY PLAN42
96 Actually exact percentage of savings is 6.2 percent, however for this document the savings
percentage is rounded to the nearest whole number of 6 percent.
97 The Energy Policy Act of 1992 took effect in Illinois January 1, 1994. A household built after this
date has updated efficient fixtures. Ideally the conservation calculations would only include
households built before January 1, 1994. However Census household-built data is attainable
only in predetermined block time periods. Therefore household-built data used for these
calculations includes households built in 1989 and prior.
98 Water Conservation Implementation Task Force, Texas Water Development Board.
“Water Conservation Best Management Practices Guide, Report 362.” November 2004.
http://www.twdb.state.tx.us/conservation/municipal/plans/Doc/WCITFBMPGuide.pdf.
Water and Energy Reduction Goals
After the water conservation and efficiency
measures are selected, associated water
savings are then calculated. Although all nine
recommendations are essential to this Plan, not
all of them can be quantified with water savings.
However recommendations #6, #7, and #9
(Toilet replacement, Outdoor water use, Top 20
customers) can be quantified, resulting in a water
reduction goal of 6 percent of 2010’s total annual
pumpage or 159.320 million gallons (Figure 15).96
These savings should be achieved by 2020.
A detailed explanation is provided below for each
calculation. It should be noted that the remaining
recommendations could not be quantified at this
time but will increase overall water conservation
and efficiency in the city.
The first calculation is aimed at reducing water use from toilets. The
Plan estimates that 33.836 million gallons can be saved by replacing
20 percent of the city’s older, less efficient toilets. Census data was
used to determine the number of households built 1994 and prior,
approximately 28,000.97 The Texas Water Development Board 2002
Study98 assumes a household average replacement of 2 percent
a year from 1994-2011, meaning a certain portion of households
have likely already upgraded their toilets. Therefore around 10,000
households are subtracted out to produce the adjusted eligible
households, 18,000. A daily per capita water savings (11.3 gallons per
toilet) was estimated and multiplied by Evanston’s average of 2.25
Table 7. Outdoor water savings
MONTH
WATER USE IN
GALLONS PER
MONTH
WATER USE IN
GALLONS PER
CAPITA PER MONTH
DAYS
PER
MONTH
AVERAGE WATER
USE IN GALLONS PER
CAPITA PER DAY
DIFFERENCE BETWEEN
DECEMBER WATER USE IN
GALLONS PER CAPITA PER DAY
OUTDOOR WATER USE
IN GALLONS PER CAPITA
PER MONTH
10-MAR 201,292,000 2,702 31 87 6 187
10-APR 207,652,000 2,788 30 93 12 354
10-MAY 226,394,000 3,039 31 98 17 524
10-JUN 227,217,000 3,050 30 102 21 616
10-JUL 269,031,000 3,612 31 117 35 1,097
10-AUG 253,851,000 3,408 31 110 29 893
10-SEP 227,729,000 3,057 30 102 21 623
10-OCT 213,083,000 2,861 31 92 11 345
10-NOV 213,248,000 2,863 30 95 14 429
10-DEC 187,350,000 2,515 31 81 0 0
11-JAN 202,417,000 2,718 31 88 7 202
11-FEB 199,628,000 2,680 28 96 15 408
Estimated annual outdoor use in gallons per capita 5,679
Estimated annual outdoor use in gallons 422,996,839
Source: CMAP, City of Evanston.
0 10 20 30 40 50 60 70 80 90 100 110 120 130 140 150 160
Total water savings, by measure, in millions of gallons
Source: Chicago Metropolitan Agency for Planning.
TOILET
REPLACEMENTS
TOILET
REPLACEMENTS
OUTDOOR
WATER USE
OUTDOOR
WATER USE
TOP 20
CUSTOMERS
TOP 20
CUSTOMERS
33,836,07833,836,078 84,598,96884,598,968 40,885,53040,885,530
TOTAL: 159,320,576TOTAL: 159,320,576
Figure 15. Total water savings, by measure, in millions of gallons
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43
99 Amy Vickers, 2001. Handbook of Water Use and Conservation. Amherst, MA:WaterPlow Press.
Census 2010 Data, http://2010.census.gov/2010census/.
100 Dr. Peter H. Gleick, D. Haasz, C. Henges-Jeck, V. Srinivasan, G. Wolff, K. Kao Cushing, A.
Mann. “Waste Not, Want Not: The Potential for Urban Water Conservation in California.”
The Pacific Institute, November 2003. Appendix B. http://www.pacinst.org/reports/
urban_usage/appendix_b.pdf.
101 The Plan’s advisory team considered 10% a reasonable estimate for savings. This goal is
assuming no significant growth during the planning horizon of the Top 20 users.
102 City of Evanston. “Evanston Climate Action Plan.” November 2008.
http://www.cityofevanston.org/pdf/ECAP.pdf.
SECTION 4: RECOMMENDATIONS
persons per household to get a household savings per day or 25.4
gallons per toilet.99 It is assumed that only one toilet will be replaced
per household. Lastly 20 percent of the eligible households (3,600)
is calculated and multiplied by household water savings for a total
savings of 33.836 million gallons.
The second calculation is based on reducing outdoor water use
(Table 7). Outdoor water use is estimated by using 2010 monthly
total water usage (Column B) and applying the minimum monthly
method.100 December has the lowest 2010 monthly water usage at
around 187 million gallons. December usage will represent indoor
water use for all months. Monthly usage is displayed in gallons per
capita (Column C) and then divided by the number of respective
days of each month (column D) to arrive at average gallons per
capita per day for each month (column E). The difference between
Column E and December’s average water use per capita per day are
calculated and represent per capita outdoor water use (Column
F). Monthly per capita outdoor use is represented in Column G.
The Column G total is multiplied by Evanston’s 2010 population
of 74,486, to arrive at the total estimated outdoor water use of 422
million gallons or 14 percent of total 2010 use. The Plan assumes a 20
percent reduction in outdoor use totaling 84.598 million gallons.
The third calculation is derived from the city’s Top 20 water
customers by volume. The total 2010 usage of these Top 20
customers is 408.855 million gallons.101 The Plan estimates that a 10
percent savings of this usage is possible by 2020 or 40.885 million
gallons. Table 9 shows the Top 20 customers which include hotels,
university buildings, hospitals, multifamily residential buildings,
and recreational facilities with their respective 2010 water use.
Based on the estimated water savings, water-related energy savings
can also be calculated. There is a direct relationship between
reduced water demand and reduced pumping. By reducing water
demand by 159.320 million gallons, the City can save 133,351 kilowatts
and $9,300 in energy costs. That’s enough energy to supply 35
Evanston residents with electricity for a year. This energy use
reduction can contribute to the achievement of Evanston’s Climate
Action Plan greenhouse gas reduction goal.102
0 10 20 30 40 50 60 70 80 90 100 110 120
UNIVERSITY
HOSPITAL
HOSPITAL
MULTIFAMILY RESIDENTIAL
HOTEL
UNIVERSITY
SCHOOL
MULTIFAMILY RESIDENTIAL
MULTIFAMILY RESIDENTIAL
HOSPITAL
HOSPITAL
MULTIFAMILY RESIDENTIAL
RECREATION FACILITY
UNIVERSITY
HOTEL
HOSPITAL
MULTIFAMILY RESIDENTIAL
MULTIFAMILY RESIDENTIAL
UNIVERSITY
UNIVERSITY
UNIVERSITY
HOSPITAL
HOSPITAL
MULTIFAMILY RESIDENTIAL
HOTEL
UNIVERSITY
SCHOOL
MULTIFAMILY RESIDENTIAL
MULTIFAMILY RESIDENTIAL
HOSPITAL
HOSPITAL
MULTIFAMILY RESIDENTIAL
RECREATION FACILITY
UNIVERSITY
HOTEL
HOSPITAL
MULTIFAMILY RESIDENTIAL
MULTIFAMILY RESIDENTIAL
UNIVERSITY
UNIVERSITY
120,577,600
44,853,820
27,919,848
25,581,600
23,021,196
20,776,448
20,547,560
13,695,88013,695,880
13,642,77213,642,772
10,498,18010,498,180
10,140,63610,140,636
9,929,7009,929,700
9,112,1369,112,136
9,050,8009,050,800
8,934,1128,934,112
8,706,7208,706,720
8,653,6128,653,612
8,518,2248,518,224
8,411,2608,411,260
6,283,2006,283,200
TOTAL: 408,855,304
Top 20 customer water use
Source: City of Evanston.
Figure 16. Top 20 customer water use
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44
Table 8. Evanston water conservation and efficiency plan implementation schedule
2012 2013 2014 2015
CATEGORY #TYPE RECOMMENDATION Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2
Utility
1 Communication
and Outreach
Increase water related information
dissemination
2 Activity Update water billing practices
City
3 Policy Incorporate sustainable water policies
into City Departments and functions
4 Communication
and Outreach
Promote communication and outreach on
water conservation behaviors
5 Activity Promote tap water and reduce bottled
water use
Residents
6 Activity Reduce indoor water use from toilets.
7 Activity Reduce outdoor water use
Businesses and
Institutions
8 Communication
and Outreach
Promote water conservation to
customers and incorporate water
efficiency internally
9 Activity Reduce Top 20 customer water use
Source: CMAP, City of Evanston.
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103 Alliance for Water Efficiency. “AWE Water Conservation Tracking Tool.”
http://www.allianceforwaterefficiency.org/Tracking-Tool.aspx.
This plan has an eight-year implementation schedule from
2012-2020. In coordination with the City, CMAP developed
a schedule for the first three years of implementation
(Table 8) based on current knowledge and budgeting. Priorities
may change as costs and benefits are established and as the
level of available resources increase or decrease. Evaluating city
water consumption, tracking Utility water and energy use, and
outreach to stakeholders should be done every year.
At a minimum, the City should reevaluate this schedule and the
progress of plan implementation in 2015.
To better understand implementation options, it is recommended
that Evanston complete a cost-benefit analysis of all
recommendations. For some recommendations, estimating water
savings is not plausible and for others more details are needed
to produce such data. At the time of plan production, a cost-
benefit analysis was not completed. After a cost-benefit analysis
is completed, the City may re-prioritize the recommendations
accordingly and assign available resources. There are several tools
and services available to perform this task. For example, the Alliance
for Water Efficiency offers an excel-based tracking tool to evaluate
the costs and benefits of implementing a water conservation and
efficiency plan.103 Estimates could also be made in house with the
combined effort of internal departments.
Partnerships will also be integral to successful plan implementation
as they pull together resources like funding, staff time, and outreach
efforts to accomplish a common goal. Local partnerships can be
with businesses, environmental groups, universities, or other City
departments. Regional partnerships can also provide value to plan
implementation. Several organizations that should be considered
for future partnerships include the Metropolitan Planning Council
(MPC), the Center for Neighborhood Technology (CNT), and U.S.
EPA Region 5 among others. Furthermore, CMAP has a continued
interest in partnering with Evanston, when appropriate.
Section 5:
Plan Implementation
and Schedule
SECTION 5: PLAN IMPLEMENTATION AND SCHEDULE
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Image courtesy of the City of Evanston.57 of 660
47
104 Assuming the rate structure remains the same during plan implementation.
105 American Water Works Association. “Water Conservation Programs-A Planning Program,
M52.” 2006.
Revenue is used to maintain the water system, pay for electricity
costs, and fund Utility staff and other costs that are essential to
operating a Utility. For Utility management, one concern is that
reduced revenues will decrease the availability of resources needed
to effectively operate the facilities and system. However there are
several potential benefits of reduced demand that can, in some
cases, help minimize revenue impacts.
For example, reduced water demand can reduce the amount of
chemicals needed for treatment and reduce energy use from
pumping. Furthermore there can be long-term maintenance benefits
such as reduced use of pumps, pipes, and other infrastructure
which may extend the life cycle of such equipment.105 Reduced
water use also produces less wastewater and can extend the life
cycle of wastewater equipment as well as reduce energy use from
pumping and treating wastewater. These savings could be negligible
or substantial depending on many other interconnected factors
including current and future increases in per unit cost of chemicals
and energy. More study is needed to determine whether these cost
and resource savings will apply to Evanston. When implementing a
water conservation and efficiency plan, a Utility will need to evaluate
demand reductions and impacts on revenue on a regular basis and
may need to allow for incremental price adjustments along the way.
Another benefit of actively promoting water conservation is
improving the public’s perception of a water utility. Supporting
the public’s participation in the Plan’s recommendations while
simultaneously implementing supply side efficiency practices,
a Utility can become a sustainable leader in the community.
Developing such a relationship with customers can be helpful
if emergency situations arise or support is needed to continue
conservation and efficiency efforts.
Conservation and Utility Revenue
If effectively implemented, this plan will save water and
energy for the city. However, this desired result can have some
unintended consequences. The less water the Utility sells the
less revenue the Utility collects from residents, businesses, and
institutions, assuming rates stay constant.104
Section 6:
Utility Revenue and
Funding Implementation
SECTION 6: UTILITY REVENUE AND FUNDING IMPLEMENTATION
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EVANSTON WATER CONSERVATION AND EFFICIENCY PLAN48
106 Ibid.
107 According to the economic “law of demand” when price decreases, customers buy more
(and vice versa), and water is no exception to this law. The effect of a change in water price
on water use can be measured with the price elasticity of demand. Price elasticity of demand
is calculated by taking the ratio of the percent change in quantity demanded to the percent
change in price — for example, if water price increased 10 percent and the quantity of water
use falls by 4 percent, then the price elasticity of demand is equal to 4 percent divided by
10 percent, or 0.4. The price elasticity of demand for urban water has been estimated to
generally fall within the range of 0.3 to 0.4, meaning for every 10 percent increase in price,
there is a reduction in the quantity of water demanded ranging from 3 percent to 4 percent.
108 Designing the system to meet demand load requires investment (in treatment plants, water
storage, transmission lines, distribution mains, pumping stations, etc.) and also covering
costs of repair, replace, and rehabilitate existing infrastructure investment. Decisions
regarding the system design therefore affect the costs of service though the type and timing
of infrastructure investment undertaken.
Funding the Plan
The implementation of water conservation and efficiency measures
often require both money and time upfront. The level of resources
available will directly affect the degree to which this plan can
be implemented. Funding for water conservation is most often
generated at the local level. Local funding allows for the most
flexibility and creativity in implementing a plan. Additionally
building partnerships with local businesses on rebate programs is
one effective technique to share the cost of implementation and to
engage the community in water conservation. Staff resources are
also needed to implement this plan. The Utility should consider
implementation costs (staff time, hardware, informational materials,
and rebates), the cost to the Utility from reduced revenues, and
other costs to customers or partners to maintain the conservation
measures (native landscaping, irrigation improvements).106 A Utility
should pursue those activities that will be cost effective in the long-
term while keeping in mind that funding conservation and efficiency
is funding spent toward the long-term sustainability of the Utility
and ultimately will benefit both the Utility and its customers.
Even though Evanston doesn’t currently have funding budgeted
toward plan implementation, there are a variety of funding options
Evanston has access to for this purpose including: full cost and
conservation pricing, user fees, partnerships, discretionary monies,
and grant opportunities.
Full Cost and Conservation pricing
The pricing of water plays an important role in the providing
community water service. As shown in Figure 15 there is a circular
relationship between price, demand, system management, and
costs. According to the law of demand, when price increases, the
amount of water demanded decreases (and vice versa).107 Just like
electric systems, water systems need to be attentive to their demand
loads because a water system is designed and managed accordingly.
The design of the system — how the system serves demand —
affects the costs of service.108 The costs of providing service are
recovered though charging for water.
This circular relationship between price, demand, system design,
and costs, means that an incorrect price — for example, a price set
“too low” that undercharges for water — sends incorrect signals
to consumers. A low price will cause consumers to demand “too
much” water, resulting in inefficient water use and water waste.
Underpricing will also fail to provide adequate revenue to build
adequate reserves and keep up the system. Ultimately, continuing to
charge a price that is “too low” over sustained periods of time may
Figure 17 . Role of price in system sustainabilityFigure 6. Role of price in system sustainability
Source: Adapted from Wisconsin Public Utilty Commission.SYSTEM D E S IG N
CO
S
T O
F
S
E
RVI
CEP RICEDE
MA
N
D
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49SECTION 6: UTILITY REVENUE AND FUNDING IMPLEMENTATION
109 Note that this logic can be reversed for a price that is set ”too high,” with potential harm to
consumer welfare and economic development, and revenue over-recovery.
110 U.S. Environmental Protection Agency, Office of Water. “Case Studies of
Sustainable Water and Wastewater Pricing.” December 2005. http://www.epa.gov/
safewater/smallsystems/pdfs/guide_smallsystems_fullcost_pricing_case_studies.pdf.
111 Rogers, Bhatia, and Huber (1998).
112 U.S. Environmental Protection Agency. “Water and Sewer Rates: Full Cost Recovery.” March
2006. http://www.epa.gov/safewater/smallsystems/pdfs/guide_smallsystems_fullcost_
pricing_case_studies.pdf; American Water Works Association. Statement of Policy On Public
Water Supply Matters–Financing, Accounting and Rates. Revised January 16, 2005. http://
www.awwa.org/about/oandc/officialdocs/AWWASTAT.cfm.
113 Water Conservation Programs – A Planning Manual. American Water Works Association.
114 Chesnutt, Thomas W. et al, “Designing, Evaluating, and Implementing Conservation
Rate Structures,” July 1997. Handbook sponsored by the California Urban Water
Conservation Council.
Going forward, the City should assess their need and status
regarding full cost pricing policies as part of a larger strategy
to promote water efficiency. Including the cost and impact of
conservation and efficiency in the current rate structure is the
preferred funding option as it institutionalizes water conservation
and efficiency as a legitimate priority. This strategy offers long-term
stability when compared to other funding options.
After accounting for full cost of providing water service,
conservation-orientated rate structures offer an additional
incentive to conserve water. There are a variety of conservation-
orientated rate structures a municipality can consider including
inclining rates with volumetric blocks, seasonal pricing, and water
budget rate structures. Inclining rates with volumetric blocks
encourage conservation by increasing the unit charge for water at
higher levels of use. Seasonal pricing charges a higher rate for use
during a particular time of year, usually the summer months to
reduce the peak demand from outdoor water use. Water budget
rate structures develop a tailored water use estimate for each
customer and increase rates after budget is exceeded.113 Revenue
collected from conservation-orientated rates structures can
contribute to funding water conservation and efficiency. In
summary, “The idea behind conservation-oriented pricing is to
charge customers for the full cost of water service and, over the long-
term, bring supply and demand into balance.”114 Evanston may also
considering adopting conservation-orientated rates in the future to
further encourage conservation.
threaten the ability to meet the communities level of service health
and safety standards, and potentially create supply and demand
imbalances.109
Since every municipality is unique and will therefore set its own
water rate objectives, which will be suited to the local conditions.
Such goals for water rates can include: full cost recovery,
affordability, equitability, and more. Since revenues generated
by water rates are, and will continue to be, the primary source of
revenue for most community water systems, charging water rates
that recover full costs comprise part of a larger strategy for ensuring
adequate revenue. Full cost water rates can support necessary
revenue generation to sustain necessary investments in water
infrastructure and encourage efficient water use.
Full-cost recovery involves “recouping the entire cost of water
provision through rates, fees, charges, and other revenue derived
from water sales.”110 Cost recovery refers to the ability of the Utility
to raise sufficient revenues to pay the cost of water and sewage
services, including costs of operations, maintenance, repair, and
ultimate replacement of the infrastructure. The term ‘full cost
pricing’ has also been used to include all resource costs occurring
as a result of producing and consuming a product, including
production costs.111
The AWWA issued a policy statement defining and supporting full
cost pricing policies including:
• Water service rates covering operation and maintenance, capital
costs, working capital, and required reserves.
• Maintenance of Utility accounts separate from other
municipal functions.
• Use of a uniform system of accounts based on generally accepted
accounting principles, such as accounting procedures outlined in
the AWWA accounting text.
• Fair and equitable cost allocation of water service costs across
customer classes.
• Asset record maintenance, both for the utilities’ use
in infrastructure management as well as a means of
communicating with the public about needed system
improvements and their costs.112
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EVANSTON WATER CONSERVATION AND EFFICIENCY PLAN50
115 American Water Works Association. “Water Conservation Programs-A Planning Program,
M52.” 2006. Page 111.
116 Pleasanton, CA. Commercial Irrigation System Rebate Program.
http://www.ci.pleasanton.ca.us/pdf/wcp-rebateprogram.pdf.
117 Santa Fe, New Mexico. Water Conservation Program Charge, January 9, 2008.
http://www.santafenm.gov/index.aspx?NID=1272&ART=2804&admin=1.
118 Town of Lincoln Massachusetts. Annual Water Quality Report 2006,
http://www.lincolntown.org/CCR%202006.pdf.
119 City of Austin. 2009. No longer available, orginally referenced in CMAP’s Water 2050
Report. http://www.cmap.illinois.gov/water-2050.
120 Arizona Municipal Water Users Association, 2009. http://amwua.org/.
Partnerships with/by Way of Nonprofits
Water conservation can be an initiative for existing nonprofit
groups and associations, or new entities can be formed to meet
the water conservation needs of a region or community. Although
nonprofits do not have local authority to require a user fee, they
can have voluntary dues paid by members to provide collective
services such as public information and education as well as
coordinating efforts between municipalities. The Arizona
Municipal Water Users Association (AMWUA), a nonprofit
corporation located in Maricopa County, receives dues from
10 municipalities and in turn provides a wide range of services
including landscaping brochures, legislative updates, an online
library, and educational seminars.120 Similar partnerships could
be formed between Evanston and its wholesale customers.
Discretionary Funds
When permanent funding for water conservation is not available
and the needs of a community are apparent, officials can choose to
utilize discretionary funds, when available, for water conservation
programs. This source of funding could be a short-term solution;
however, ideally a local government would establish a permanent
funding source for water conservation.
Grant Opportunities
Grants provide temporary funding and are not considered a long-
term funding source for water conservation and efficiency in a
community. Grants can be effectively used to implement specific
recommendations in the Plan such as a toilet rebate program for a
predetermined period of time. Government agencies such as the U.S.
EPA, private foundations, and nonprofits may be sources for grant
opportunities. Furthermore the connection between water and
energy savings established in this plan could open up opportunities
from energy-related grants assuming water conservation is viewed
as a strategy to reduce energy use.
User Fees
Evanston could choose to establish a fee to fund the implementation
of this plan. Typically, a fee is directly added to the existing water bill
and can range from a few cents upwards to several dollars or more
depending on the needs of the community. The revenue collected
from the fee funds conservation measures (rebates, education, etc.)
and staff. Conservation surcharge, water fee and conservation fee
are a few examples of name variations of a user fee. In Albuquerque,
New Mexico a water bill surcharge created a $2.4 million budget
for water conservation. The City returned over 50 percent of this
revenue to its customers in the form of residential and commercial
rebates, public education workshops, and demonstration gardens.115
Furthermore, user fees can be targeted to specific water sectors
to fund related programs as was the case in Pleasanton, California
where a $0.05/ccf (cubic feet) surcharge was applied to irrigation
accounts to create irrigation equipment upgrade sponsorships
to improve efficiency.116 In some cases, a water conservation fee
ordinance can be passed to define fees and direct revenue as was
implemented in Santa Fe, New Mexico.117
In addition, water conservation fees associated with connecting new
developments and major renovations to water service or expanded
water service can fund water conservation. The fee can be calculated
by number of connections or by total square footage. In Lincoln,
Massachusetts, a water conservation fee was calculated based on
the total new or renovated built square footage ranging between
$0.50 and $2.00 per square foot.118
Partnerships with Electricity Utilities
In order to share the benefits and costs of water conservation,
electricity utilities will often partner with water utilities to offer
rebates, outreach, or appliances. High-efficiency clothes washers
and low-flow showerheads provide both water and energy savings.
In 2009, the City of Austin, Texas offered residents a $150 rebate
for purchasing a high-efficiency clothes washer. Austin Water
provided $100 and local energy companies, either Austin Energy (for
households with electric water heaters) or Texas Gas Service (for
households with gas water heaters), provided the remaining $50 to
complete the full rebate amount.119
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51SECTION 6: UTILITY REVENUE AND FUNDING IMPLEMENTATION
Table 9. Evanston water conservation and efficiency plan recommendations
CATEGORY #TYPE OBJECTIVE STRATEGY
Utility
1 Communication
and Outreach
Increase
water-related
information
dissemination
Short Term
Link Plan and water-related information on City website upon completion.
Continue to include water conservation information in the Consumer
Confidence Report.
Long Term Incorporate leakage rates and leak detection and repair practices in
Consumer Confidence Report published by Utility.
2 Activity Update water
billing practices
Short Term Utilize existing billing software to provide water use information in gallons,
comparative use data, and water conservation tips, where possible.
Long Term
Explore new billing software to provide water use information in gallons,
comparative use data, and water conservation tips. Develop web-based
water use tracking system that provides real time data.
City
3 Policy
Incorporate
sustainable water
policies into City
departments and
functions
Short Term
Develop water conservation and efficiency policy.
Review and consider adoption of CMAP’s Model Water Use Conservation
Ordinance. Complete water use audits of all municipal buildings.
Long Term Ongoing review of the cost of municipal services.
Work toward incorporating full cost pricing.
4 Communication
and Outreach
Promote
communication
and outreach
on water
conservation
behaviors
Short Term Create Top 5 water saving tips list to post on website and distribute through
water bill and at public events. Participate in annual water-related event.
Long Term Establish widely recognized public information program with varying methods
of outreach outlets. Participate in annual water-related event.
5 Activity
Promote tap
water and reduce
bottled water use
Short Term
Participate in Only Tap Water Deliver’s campaign. Encourage the use of tap
water and reusable water bottles. Remove bottled water from vending machines
in municipal buildings. Work with Evanston Environment Board to complete life
cycle analysis.
Long Term
Inventory opportunities for new and retrofitted public water fountains in
municipal buildings as well as public open spaces. Explore development of a
mobile drinking water fountain for public events.
Residents
6 Activity
Reduce indoor
water use from
toilets
Short Term
Upgrade to high-efficiency toilet if appropriate. Regularly test toilet for leaks
using leak detection tablets or food coloring. Evanston should consider
distributing leak detection tablets at City events.
Long Term To assist with toilet replacement, the City should develop a toilet replacement
rebate program if resources are available.
7 Activity Reduce outdoor
water use
Short Term
Consider alternative watering practices, utilizing rain gauges and transitioning
lawn to native/low water using plants. The City should develop outreach
materials on these topics and host related workshops for residents.
Long Term Install rain barrel-(s), if locally appropriate. To encourage rain barrel
installation, Evanston should provide rebates, if resources are available.
Businesses
and
Institutional
8 Communication
and Outreach
Promote water
conservation
to customers
and incorporate
water efficiency
internally
Short Term Distribute informational cards that encourage customers to reduce water use.
Evanston should provide card templates to businesses.
Long Term Upgrade to high-efficiency pre-rinse spray valves, if appropriate.
The City should offer a rebate if resources are available.
9 Activity
Reduce Top 20
customer water
use
Short Term Partner with Water Department to explore water saving strategies.
The Water Department should initiate contact with these users.
Long Term Implement cost effective strategies.
Recommendation Summary Table
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233 South Wacker Drive, Suite 800
Chicago, IL 60606
312 454 0400
info@cmap.illinois.gov
www.cmap.illinois.gov
FY12-0158 63 of 660
7For the City Council Meeting of September 20, 2010
2nd Quarter Financial Report
For City Council meeting of August 13, 2012 Item SP2
Receive Second Quarter Financial Report for Fiscal Year 2012
Adopt the Proposed FY 2013 Budget Calendar
For Action
To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Louis Gergits, Finance Division Manager
Subject: Second Quarter Financial Report for Fiscal Year 2012 / Proposed Budget
Calendar for Fiscal Year 2013
Date: August 13, 2012
Recommended Action:
Staff recommends City Council receive the Second Quarter Financial Report for FY
2012 and place on file.
Staff recommends City Council adopt the Fiscal Year 2013 Budget Calendar.
Funding Source:
N/A
Summary:
The City ended the second quarter of the 2012 fiscal year in stable financial condition.
The City’s financial performance is the result of revenues remaining relatively consistent
with budget targets and expenditures being held below budgeted levels.
June represents the sixth month, or 50% of the City of Evanston’s 2012 fiscal year. It
should be noted the City shifted to a calendar fiscal year in FY 2012. As a result, the
Second Quarter Financial Report for 2012 will not necessarily be comparable to second
quarter reports from prior years. Staff will continue to monitor City revenue and
expenditures/expenses throughout FY12 and will provide regular updates to the City
Council.
Attached are summaries of the City’s funds for the second quarter of FY 2012 (see
Attachment 1). The City’s Investment Report through June 30, 2012 is also attached
(see Attachment 2). In reviewing these reports, please note the following:
A majority of the revenues are recorded at the time they are actually received
(permits, property taxes, fees, etc.), however, some revenues are recorded at the
time of notification of the revenue being earned by the City (sales, income,
telecommunications taxes, etc).
State revenue sources are delayed by one to three months based on the revenue
Memorandum
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- 2 -
source in question.
While some revenues are received on a monthly basis, other revenues are
received less uniformly throughout the year. An example is property taxes, which
are billed bi-annually and then distributed by the County as payments are
received. This disbursal method contrasts with other revenue sources such as
sales taxes, which are collected by the State and distributed on a monthly basis.
Operating expenses are incurred on a uniform basis for items such as payroll,
utilities, fuel, etc., and on an as needed basis for supplies, equipment and
specific outsourced services.
General Fund Revenues:
General Fund revenues through the June 30, 2012 were $41.3M or 49.9% of budget, or
slightly below the 50% budget target. The second quarter performance of major
General Fund revenue sources is summarized below:
Through June 30, 2012 property tax revenue was $6,854,652 or 55.7% of
budget.
State income tax was recorded in the amount of $3,581,018 through June 30,
2012, achieving 61.2% of the budget target for this revenue item. State income
tax is typically received in arrears by one or two months.
Regular sales tax revenue in FY 2012 was $4,173,490 or 45.3% of budget.
Home rule sales tax revenue in FY 2012 was $2,622,843 or 43.7% of budget.
Staff anticipates that December sales tax revenues will bring year-end totals for
these items closer to budget targets.
Real estate transfer tax through June 30, 2012 totaled $936,916 achieving 54.3%
of the budget target for this item. This includes large property sales.
Through June 30, 2012, licenses, permits, and fees were approximately 47.5% of
budget. Permit revenue was $2,154,547 or 58.5% of budget. In comparison,
license revenue is $1,026,338 or 28.2% of target budget.
General Fund Expenditures:
Through June 30, 2012, General Fund expenditures were $36,967,313 or 44.7% of
budget for FY 2012. It is important to note, for the General Fund, many expenditures /
disbursements are not made evenly throughout the year. For example:
Seasonal employee wages in Parks, Recreation and Community Services are
typically charged during the summer months.
Police Department assigns additional patrol details during the summer months.
While the previous winter was relatively mild, certain overtime wages in Public
Works for services such as snow/ice removal may occur during the months of
November and December.
Through June 30, 2012, there is a General Fund surplus of approximately $4.3M. It
should be noted that only twelve of the twenty-six payrolls for FY 2012 have entered
through June 30. Staff will seek to maintain General Fund expenditures below budget
for the remainder of FY 2012.
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Enterprise Funds:
Revenues and expenses for the Parking, Water, Sewer and Solid Waste Funds were all
below the 50% budget target. Similar to the General Fund, many enterprise fund
revenues and expenses / disbursements do not occur evenly throughout the fiscal year.
For example, the majority of enterprise fund capital project expenses are incurred
throughout the summer months. Staff will continue to monitor and report on the
performance of City enterprise fund revenues and expenditures throughout FY 2012.
Capital Improvement Projects:
The Amended FY 2012 Capital Improvements Plan, totaling $41,396,358 was approved
during the June 11, 2012 City Council Meeting. Through June 30, 2012, the City has
expended $3,616,003 on FY 2012 capital projects. The complete 6-Month Capital
Improvement Projects Report has been attached to this memorandum (see Attachment
3). A summary of capital project spending through June 30, 2012 by fund is provided in
the table below:
Amended YTD Expenses
Funding Source FY 2012 6/30/2012
MFT Fund Funding 1,400,000$ 142,070$
CDBG Fund Funding 255,000 36,452
Economic Development Funds Funding 160,000 -
Washington National TIF Fund Funding 2,536,000 425,000
Howard-Hartrey TIF Fund Funding 1,500,000 -
Southwest TIF Fund Funding 580,000 -
Howard-Ridge TIF Fund Funding 900,000 1,067
West Evanston TIF Fund Funding 2,270,000 -
Capital Improvements Fund 14,650,358 867,460
SA Fund Funding 1,155,000 4,215
Parking Fund Funding 3,400,000 45,024
Water Fund Funding 7,067,000 1,776,362
Water Fund Grants Funding 350,000 -
Water Fund Insurance Funding 420,000 -
Sewer Fund Funding 753,000 318,353
Sewer Fund IEPA Funding 4,000,000 -
TOTAL 41,396,358$ 3,616,003$
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Fiscal Year 2013 Proposed Budget Calendar
The proposed FY 2013 budget calendar is presented for City Council review and
consideration (see Attachment 4). The proposed calendar outlines the schedule of
major budget-related activities to be held throughout the remainder of the year. The
City Council goal-setting session is proposed for September 18, 2012, with a Citizen
Budget Input Session to be held the following evening. The proposed budget will then
be submitted to the City Council in October with discussions regarding the proposed
budget to occur in October and November. Final budget adoption is proposed for
November 19, 2012 with adoption of the City’s property tax levy on December 10, 2012.
Legislative History:
N/A
Attachments
Attachment 1: June 30, 2012 Monthly Financial Report
Attachment 2: June 30, 2012 Investment Report
Attachment 3: FY 2012 6-Month Capital Improvement Projects Report
Attachment 4: Proposed FY 2013 Budget Calendar
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To: Wally Bobkiewicz, City Manager
Marty Lyons, Assistant City Manager/Chief Financial Officer
From: Louis Gergits, Finance Manager
Hitesh Desai, Accounting Manager
Subject: June 2012 Monthly Financial Report
Date: August 10, 2012
Please find attached the unaudited financial statements as of June 30, 2012, which
represents 50% of the 2012 fiscal year. A summary by fund for total revenues,
expenditures/expenses, fund balances, and cash balances is as follows:
YTD YTD YTD 6/30/2012 6/30/2012
6/30/2012 6/30/2012 6/30/2012 Unreserved Cash
Fund Name Fund #Revenue Expenses Net Fund Balance Balance*
General 100 41,292,067$ 36,967,313$ 4,324,754$ 22,717,923$ 12,330,661$
Library 185 2,954,249 2,047,047 907,202 907,202 907,867
HPRP 190 83,648 83,648 - - -
Neighborhood Stabilization 195 2,938,149 2,840,644 97,505 97,505 97,507
Motor Fuel 200 919,651 560,565 359,086 1,559,330 1,399,331
Emergency 911 205 454,580 528,470 (73,890) 1,236,870 1,096,868
SSA#4 210 210,302 199,000 11,302 (49,729) (78,607)
CDBG 215 1,120,794 679,519 441,275 864,074 81,660
CDBG Loan 220 189,125 109,295 79,830 2,081,910 105,749
Economic Development 225 575,271 771,251 (195,980) 1,991,629 1,773,320
Neighborhood Improvement 235 - - - 109,915 109,915
Home 240 305,635 208,947 96,688 2,817,306 (1,264)
Affordable Housing 250 24,392 18,245 6,147 2,264,664 585,731
Washington National TIF 300 2,852,640 2,661,256 191,384 8,385,732 7,804,341
SSA#5 305 235,418 378,853 (143,435) 304,734 251,079
SW II TIF (Howard Hartrey) 310 666,430 1,125,601 (459,171) 4,541,702 4,541,701
Southwest TIF 315 255,096 14,460 240,636 126,553 118,755
Debt Service 320 6,493,021 3,186,911 3,306,110 5,935,130 4,373,952
Howard Ridge TIF 330 331,276 317,496 13,780 1,114,533 1,105,043
West Evanston TIF 335 262,960 278,543 (15,583) 1,480,010 1,405,302
Capital Improvement 415 180,362 917,290 (736,928) 5,009,732 5,314,203
Special Assessment 420 179,070 160,255 18,815 2,963,704 2,963,705
Parking 505 5,655,515 4,509,432 1,146,083 16,342,524 13,847,090
Water 510-513 7,211,459 8,191,349 (979,890) 7,267,098 7,047,327
Sewer 515 6,835,821 6,909,842 (74,021) 3,439,250 3,145,936
Solid Waste 520 2,304,653 2,047,351 257,302 (1,314,409) (1,644,073)
Fleet 600 1,616,631 2,499,566 (882,935) 756,676 237,241
Equipment Replacement 601 1,847,649 914,666 932,983 932,983 932,983
Insurance 605 7,948,962 8,228,975 (280,013) (6,404,785) 1,053,086
Total**95,944,826$ 87,355,790$ 8,589,036$ 87,479,766$ 70,906,409$
*This is net of any interfund receivables/payables
**This summary does not include the Police or Fire Pension Funds even though detailed reports are included.
The City manages these funds as a trustee and are not available for use by the City.
Memorandum
Attachment 1
68 of 660
Beginning in 2012 the General Fund balance calculation includes both the undesignated
and designated (IMRF and Compensated absence reserve of $5.4 million) fund
balances.
Through June 30, 2012 General Fund Revenues were approximately $41.3M or 49.9%
of the budgeted amount. Some major General Fund revenue sources which performed
above the 50% budget target included property tax, state income tax,
telecommunications tax, and permit fees. Property tax through June 30, 2012, was
$6.9M or 55.7% of budget. State income tax was $3.6M or 61.2% of budget.
Telecommunications tax was $1.9M or 60.9% of budget. Permit fee revenues were
$3.7M or 58% of budget. Year-to-date permit fee revenues through June 30, 2012 do
not include the large building permit for the Northwestern University music building in
excess of $1M, which was filed in early July.
The major General Fund revenue sources which did not perform near the 50% budget
target through June 30, 2012 included the athletic contest tax, natural gas utility tax,
local motor fuel tax and license fees. Some of these revenue sources, including vehicle
licenses and athletic contest tax, are not collected evenly throughout the year. Vehicle
licenses totaled $620,439 or 23.9% of budget. No athletic contest tax revenues have
been collected through June 30, 2012. Conversely, other revenue sources, such as the
local motor fuel tax are highly dependent on the prevailing economic climate. Local
motor fuel tax revenue was $317,891 or 41.7% of budget. Finally, natural gas utility tax
revenue is $617,299 or 39% of budget due to the relatively warm winter.
Through June 30, 2012, General Fund expenditures were approximately $37M or
44.7% of the budgeted amount. It should be noted that many General Fund
expenditures do not occur evenly throughout the year. Staff will continue to monitor
spending throughout FY 2012 and will provide regular updates to the City Council and
public relative to budgetary performance.
The net surplus for the General Fund was $4.3M through June 30, 2012. It should be
noted that any cost-of-living adjustments (COLA) for employees have not been
integrated into the pay structure for FY 2012 as of the date of this report due to the on-
going union negotiations.
Included above are the ending balances as of June 30, 2012 for both unreserved fund
and cash balances. Of these two amounts, cash balance is the more meaningful metric
since this represents liquid cash and/or invested assets which June be used (or easily
sold) to support and fund current operations. While ending fund balance is also an
important measurement of the City’s financial health, it usually includes illiquid assets or
future cash receipts or disbursements such as receivables (including property tax) due
to the City and accounts payable/accrued expenses. There is typically a one to three
month delay in collection of income tax, sales tax, use tax and telecommunications tax.
The FY 2011 Comprehensive Annual Financial Report (CAFR) was accepted and
placed on file during the July 9, 2012 City Council Meeting. As a result, beginning with
the June 2012 Monthly Financial Reports, the audited FY 2011 year-end actuals will be
Attachment 1
69 of 660
reported. In addition, in accordance with the Governmental Accounting Standards
Board statement number fifty-four (GASB 54), reporting of the audited FY 2011 year-
end fund balances has been expanded for governmental and special revenue funds.
Thus, beginning with the June 2012 Monthly Financial Reports, the composition of the
FY 2011 audited year-end fund balances have been classified as restricted, committed
and assigned / unassigned. The definitions associated with each term per GASB 54 are
provided below:
• Restricted – Consists of fund balances with constraints placed on their use
either by 1) external groups such as creditors, grantors, contributors, or laws
or regulations of other governments or 2) law through constitutional provisions
or enabling legislation.
• Committed – Includes fund balance amounts that are constrained for specific
purposes that are internally imposed by the government through formal action
of the highest level of decision making authority. Fund balance amounts are
committed through a formal action of the City. This formal action must occur
prior to the end of the reporting period, but the amount of commitment, which
will be subject to constraints, may be determined in the subsequent period.
Any changes to the constraints imposed require the same formal action of the
City that originally created the commitment.
• Assigned – Includes spendable fund balance amounts that are intended to be
used for specific purposes that are not considered restricted or committed.
Fund balance may be assigned through official Council action and all
remaining fund balances (other than the General Fund) that are neither
restricted nor committed are assigned for the purpose of the given fund.
Assignments may take place after the end of the reporting period.
• Unassigned – Includes residual positive fund balance within the General Fund
which has not been classified within the other above mentioned categories.
Unassigned fund balance may also include negative balances for any
governmental fund if expenditures exceed amounts restricted, committed, or
assigned for those purposes.
These definitions do not apply to the enterprise, internal service, and pension funds.
Through June 30, 2012, there is a negative fund balance of $49,729 and a negative
cash balance of $78,607 in the Special Service Area (SSA) #4 Fund. Staff expects the
second installment of the 2011 property tax levy (which will be collected in the fall of FY
2012) will offset the negative cash balance in the fund.
Through June 30, 2012, there is a negative cash balance of $1,264 in the Home Fund.
This negative balance is the result of an outstanding receivable due to the City from the
Federal Government. The City collected the outstanding receivable totaling $4,700 on
July 12, 2012.
Attachment 1
70 of 660
Through June 30, 2012, the Solid Waste Fund is showing a negative fund balance of
$1,314,409 and a negative cash balance of $1,644,073.
If there are any questions on the attached report, please contact me by phone at (847)
859-7816 or by email: lgergits@cityofevanston.org.
Detailed fund summary reports can be found at the following link:
http://www.cityofevanston.org/city-budget/financial-reports/
CERTIFICATION OF ATTACHED FINANCIAL REPORTS
As required per Illinois Statute 65 ILCS 5/3.1-35-45 I, Martin Lyons, Treasurer of the
City of Evanston, hereby affirm that I have reviewed the June 30, 2012 year-to-date
financial information and reports which to the best of my knowledge appear accurate
and complete.
Attachment 1
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RevenuesBudgetActual% of BudgetBudgetActual% of BudgetBudgetActual% of BudgetBudgetActual% of BudgetBudgetActual% of BudgetProperty Tax12,296,386$ 6,854,652$ 55.7%-$ -$ -$ -$ -$ -$ -$ -$ Sales Tax15,206,475 6,796,333 44.7%- - - - - - - - State Income Tax5,853,839 3,581,018 61.2%- - - - - - - - Utility Tax8,672,006 4,377,060 50.5%- - - - - - - - Real Estate Transfer Tax1,725,000 936,916 54.3%- - - - - - - - Liquor Tax2,070,063 1,080,467 52.2%- - - - - - - - Other Taxes5,860,547 2,393,980 40.8%- - - - - - - - Licenses, Permits, Fees8,652,861 4,113,256 47.5%- - - - - - - - Charges for Services7,853,023 4,583,630 58.4% 6,171,637 3,292,152 53.3% 12,905,000 6,692,328 51.9% 12,908,000 6,834,279 52.9% 3,624,033 1,636,082 45.1%Intergovernmental Revenues669,897 344,508 51.4%- - 262,500 262,500 100.0%- - 140,000 45,554 32.5%Interfund Transfers7,890,068 3,838,778 48.7% 3,876,726 2,363,363 61.0%- - - - 1,245,967 623,017 50.0%Other Non-Tax Revenue5,950,622 2,391,469 40.2% 2,034,004 - 0.0% 5,600,557 256,631 4.6% 9,092,236 1,542 0.0%- - Total Revenues82,700,787$ 41,292,067$ 49.9% 12,082,367$ 5,655,515$ 46.8% 18,768,057$ 7,211,459$ 38.4% 22,000,236$ 6,835,821$ 31.1% 5,010,000$ 2,304,653$ 46.0%ExpendituresLegislative616,033$ 276,537$ 44.9%-$ -$ -$ -$ -$ -$ -$ -$ City Administration1,856,258 676,160 36.4%- - - - - - - - Law Department999,107 441,741 44.2%- - - - - - - - Administrative Services Department 8,643,197 3,839,399 44.4%- - - - - - - - Community and Econ. Development 3,148,339 1,406,425 44.7%- - - - - - - - Police Department24,752,938 11,785,417 47.6%- - - - - - - - Fire & Life Safety Services13,314,621 6,271,770 47.1%- - - - - - - - Health Department2,413,969 1,070,861 44.4%- - - - - - - - Public Works- Operating9,559,460 4,183,961 43.8% 11,731,140 3,024,827 25.8% 12,664,258 6,121,892 48.3% 16,690,143 6,578,214 39.4% 5,187,861 2,047,351 39.5%Public Works- Capital Outlay- - 0.0% 3,520,000 1,484,605 42.2% 7,999,500 2,069,457 25.9% 4,771,000 331,628 7.0%- - Parks, Recreation & Comm. Services17,392,621 7,015,042 40.3%- - - - - - - - Total Expenditures82,696,543$ 36,967,313$ 44.7% 15,251,140$ 4,509,432$ 29.6% 20,663,758$ 8,191,349$ 39.6% 21,461,143$ 6,909,842$ 32.2% 5,187,861$ 2,047,351$ 39.5%As of June 30, 2012City of Evanston Report of Budget-to-Actual Revenues and ExpendituresParking FundWater FundSolid Waste FundSewer FundGeneral Fund(Target is 50% of FY 2012 Budget) Attachment 172 of 660
FY 2011 FY 2011 FY 2012 FY 2012
Budget Audited
Budget YTD
Adopted Actual Amended Actual
Tax - Property 16,516,200$ 16,235,517$ 12,296,386$ 6,854,652$
Tax - State Use 677,877 921,494 1,091,215 504,792
Tax - Sales Tax - Basic 7,300,000 7,671,007 9,209,455 4,173,490
Tax - Sales Tax - Home Rule 4,552,968 4,902,429 5,997,020 2,622,843
Tax - Auto Rental 29,155 34,004 36,445 18,231
Tax - Athletic Contest 550,000 718,538 700,000 -
Tax - State Income 4,635,565 4,924,177 5,853,839 3,581,018
Tax - Fire Insurance 90,000 - - -
Tax - Electric Utility 2,196,333 2,358,266 3,069,806 1,434,768
Tax - Natural Gas Utility 1,385,130 871,281 1,583,000 617,299
Tax - Natural Gas Use - Home Rule 709,044 539,228 869,000 407,173
Tax - Cigarette 295,284 301,219 485,000 142,495
Tax - Evanston Motor Fuel 550,378 481,751 761,587 317,891
Tax - Liquor 1,623,754 1,857,121 2,070,063 1,080,467
Tax - Parking 1,800,000 1,942,347 2,160,000 1,140,135
Tax - Personal Property Replacement 441,166 438,324 626,300 270,436
Tax - Real Estate Transfer 1,500,000 1,989,587 1,725,000 936,916
Tax - Telecommunications 2,691,834 2,607,013 3,150,200 1,917,820
License Fees - Vehicles 1,799,820 2,056,523 2,598,341 620,439
License Fees - Other 814,720 900,475 1,045,382 405,899
Permit Fees - Building 2,500,000 1,834,961 2,500,000 1,237,414
Permit Fees - Other 1,086,400 1,142,828 1,184,788 917,133
Other Fees 1,092,617 847,241 1,324,350 932,371
Fines and Forfeiture Revenue 3,806,864 3,279,785 4,721,639 1,808,147
Charges for Services Revenue 6,048,402 6,184,831 7,853,023 4,583,630
Intergovernmental Revenue 802,239 795,336 669,897 344,508
Other Revenue 1,575,183 809,498 1,216,983 580,418
Interfund Transfers In (Other Funds)6,790,549 6,557,462 7,890,068 3,838,778
Interest Income 12,000 767,335 12,000 2,904
Total Revenue 73,873,482 73,969,578 82,700,787 41,292,067
Legislative 523,131 516,342 616,033 276,537
City Administration 1,675,952 1,363,079 1,856,258 676,160
Law Department 828,120 821,667 999,107 441,741
Administrative Services Department 8,206,488 7,297,540 8,643,197 3,839,399
Community and Economic Development 2,824,205 2,616,811 3,148,339 1,406,425
Police Department 20,263,642 20,444,887 24,752,938 11,785,417
Fire & Life Safety Services Department 11,192,783 11,019,489 13,314,621 6,271,770
Health Department 2,135,313 1,991,209 2,413,969 1,070,861
Public Works Department 6,862,268 6,426,231 9,559,460 4,183,961
Library (Note 1)3,708,359 3,695,279 - -
Parks, Recreation & Community Services 15,653,221 15,436,525 17,392,621 7,015,042
Transfer to Capital Improvement Fund - - 1,250,000 -
Transfer to Equipment Replacement Fund - - 500,000 -
Total Expenditures 73,873,482 71,629,059 84,446,543 36,967,313
Net Surplus (Deficit)-$ 2,340,519$ (1,745,756)$ 4,324,754$
Beginning Unrestricted Fund Balance (Note 2)22,003,752 18,393,169
Adjustment to GAAP Basis of Accounting (5,951,102) -
Total Ending Fund Balance 18,393,169$ 22,717,923$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities -
Committed -
Assigned / Unassigned 18,393,169
Total Ending Fund Balance 18,393,169
Note 1: The Library is budgeted as a separate fund in FY 2012.
Note 2: Unrestricted fund balance includes amounts designated for compensated absences and IMRF.
City of Evanston
General Fund
As of June 30, 2012
Attachment 1
73 of 660
FY 2011 FY 2011 FY 2012 FY 2012
Budget Audited Budget YTD
Adopted Actual Adopted Actual
Revenue By Source
Library Fines & Fees -$ -$ 150,000$ 76,358$
Library Material Replacement - - 12,500 6,144
Copy Machine Charges - - 20,000 10,194
Meeting Room Fees - - 10,000 2,931
Non-resident Cards - - 2,460 615
North Branch Rental Income - - 47,325 29,643
State Per Capita Grant - - 75,900 76,385
Personal Property Repl. Tax - - 50,200 -
Video Rentals - - 28,000 19,076
Allocation - Property Taxes - - 4,253,214 2,732,903
Total Revenues - - 4,649,599 2,954,249
Expenditures
Youth Services - - 800,390 370,783
Adult Services - - 1,579,231 690,980
Circulation - - 589,769 278,202
North Branch - - 203,336 88,449
Technical Services - - 473,306 202,115
Maintenance - - 491,375 196,824
Administration - - 512,192 219,694
Total Expenditures - - 4,649,599 2,047,047
Net Surplus (Deficit)- - - 907,202$
Beginning Fund Balance - -
Ending Fund Balance - 907,202
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities -
Committed -
Assigned / Unassigned -
Total Ending Fund Balance -
*The Library is budgeted as a separate fund in FY 2012. In prior fiscal years, the Library
was a department in the General Fund.
City of Evanston
Library Fund*
As of June 30, 2012
Attachment 1
74 of 660
FY 2011 FY 2011 FY 2012 FY 2012
Budget Audited Budget YTD
Adopted Actual Adopted Actual
Grant Proceeds 288,460$ 195,943$ 80,000$ 83,648$
Total Revenue 288,460 195,943 80,000 83,648
HPRP Administration 27,000 18,522 - -
Program Activities 261,460 177,421 80,000 83,648
Total Expenditures 288,460 195,943 80,000 83,648
Net Surplus (Deficit)-$ -$ -$ -$
Beginning Fund Balance - -
Ending Fund Balance -$ -$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities -
Committed -
Assigned / Unassigned -
Total Ending Fund Balance -
City of Evanston
Homelessness Prevention & Rapid Re-Housing Program
As of June 30, 2012
Attachment 1
75 of 660
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Budget YTD
Budget Actual Adopted Actual
Grant Proceeds 6,887,345$ 5,409,752$ 5,699,363$ 2,938,149$
Program Income 1,500,000 - 1,750,000 -
Total Revenue 8,387,345 5,409,752 7,449,363 2,938,149
Development Activities 7,985,000 5,083,230 6,771,363 2,617,016
Administration 124,345 324,612 338,749 152,352
Transfer to Debt Service - 1,910 3,616 1,808
Transfer to Insurance - - 15,635 7,818
Transfer to General Fund 278,000 - 320,000 61,650
Total Expenditures 8,387,345 5,409,752 7,449,363 2,840,644
Net Surplus (Deficit)-$ -$ -$ 97,505$
Beginning Fund Balance - -
Ending Fund Balance -$ 97,505$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities -
Committed -
Assigned / Unassigned -
Total Ending Fund Balance -
City of Evanston
Neighborhood Stabilization Fund
As of June 30, 2012
Attachment 1
76 of 660
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
State Allotment 1,900,000$ 2,195,972$ 1,900,000$ 919,222$
Investment Earnings 2,000 615 2,000 429
Miscellaneous Income - - - -
Total Revenue 1,902,000 2,196,587 1,902,000 919,651
Sheridan Rd./ Isabella St. Project
(JT with Wilmette)- - -
Street Resurfacing (2009)- - -
Street Resurfacing (2010)- - -
Street Resurfacing (2011)1,200,000 980,941 1,400,000 142,070
Transfer to General Fund - Staff Engineering 110,606 110,606 132,727 66,364
Transfer to General Fund - Street Maintenance 586,886 586,886 704,263 352,132
Total Expenditures 1,897,492 1,678,433 2,236,990 560,565
Net Surplus (Deficit)4,508$ 518,154$ (334,990)$ 359,086$
Beginning Fund Balance 682,090 1,200,244
Ending Fund Balance 1,200,244$ 1,559,330$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities 1,200,244
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 1,200,244
City of Evanston
Motor Fuel Fund
As of June 30, 2012
Attachment 1
77 of 660
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Landline Surcharge Revenue 525,000$ 511,586$ 617,400$ 301,346$
Wireless Surcharge Revenue 340,000 383,844 416,160 152,906
Interest Income 750 296 1,000 328
Miscellaneous Revenue - - - -
Total Revenue 865,750 895,726 1,034,560 454,580
Operating Expense 778,737 689,784 847,415 375,199
Transfer to General Fund 125,868 125,868 125,950 62,975
Transfer to Insurance Fund - 95,095 47,547
Transfer to Debt Service Fund - 10,385 5,193
Capital Replacement 229,353 164,146 188,000 37,556
Total Expenditures 1,133,958 979,798 1,266,845 528,470
Net Surplus (Deficit)(268,208)$ (84,072)$ (232,285)$ (73,890)$
Beginning Fund Balance 1,394,832 1,310,760
Ending Fund Balance 1,310,760$ 1,236,870$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities 1,310,758
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 1,310,758
City of Evanston
E911 Fund
As of June 30, 2012
Attachment 1
78 of 660
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Property Tax Revenue 378,000$ 214,614$ 398,000$ 210,297$
Investment Income - 30 - 5
Total Revenues 378,000 214,644 398,000 210,302
Professional Fees (Evmark)378,000 388,000 398,000 199,000
Total Expenditures 378,000 388,000 398,000 199,000
Net Surplus (Deficit)-$ (173,356)$ -$ 11,302$
Beginning Fund Balance 112,325 (61,031)
Ending Fund Balance (61,031)$ (49,729)$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities -
Committed -
Assigned / Unassigned (61,031)
Total Ending Fund Balance (61,031)
City of Evanston
Special Service Area #4 Fund
As of June 30, 2012
Attachment 1
79 of 660
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Intergovernmental/Entitlement 2,095,180$ 1,754,755$ 1,490,500$ $ 1,051,912
Funds Reallocated from Prior Years 25,000 65,693 -
Program Income 20,000 - 140,000 68,882
Miscellaneous - 5,302 - -
Total Revenues 2,140,180 1,760,057 1,696,193 1,120,794
CDBG Administration/Planning 308,367 337,872 232,382 77,758
Development Activities 1,016,894 1,418,095 432,000 215,673
Capital Projects - - 255,000 -
Transfers to Debt Service - 4,090 - -
Transfers to General Fund 772,000 - 776,811 386,088
Total Expenditures 2,097,261 1,760,057 1,696,193 679,519
Net Surplus (Deficit)42,919$ -$ -$ 441,275$
Beginning Fund Balance 422,799 422,799
Ending Fund Balance 422,799$ 864,074$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities 422,799
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 422,799
City of Evanston
CDBG Fund
As of June 30, 2012
Attachment 1
80 of 660
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Intergovernmental Revenue -$ 4,800$ -$ 120,889$
Program Income 9,000 - 9,000 68,126
Interest Income - 1,018 - 110
Total Revenues 9,000 5,818 9,000 189,125
Program Expenses 20,000 8,460 20,000 109,295
Transfer to CDBG - - - -
Development Activities - - - -
Total Expenditures 20,000 8,460 20,000 109,295
Net Surplus (Deficit)(11,000)$ (2,642)$ (11,000)$ 79,830$
Beginning Fund Balance 2,004,722 2,002,080
Ending Fund Balance 2,002,080$ 2,081,910$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities 2,002,080
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 2,002,080
City of Evanston
CDBG Loan Fund
As of June 30, 2012
Attachment 1
81 of 660
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Amended YTD
Budget Actual Budget Actual
Hotel Tax 1,350,000$ 1,440,739$ 1,600,000$ 460,686$
Amusement Tax 300,000 241,767 300,000 114,386
Howard-Ridge Loan Repayment - - 48,500 -
Investment Income 8,000 179 8,000 199
Total Revenues 1,658,000 1,682,685 1,956,500 575,271
Economic Development Activities 1,640,247 1,541,021 1,802,825 500,854
Capital Projects - - 160,000 -
Tax Rebate Agreement - - - -
Transfer to Debt Service - - 12,752 6,376
Transfer to Insurance - - 75,334 37,667
Transfers to General Fund 377,256 377,256 452,707 226,354
Total Expenditures 2,017,503 1,918,277 2,503,618 771,251
Net Surplus (Deficit)(359,503)$ (235,592)$ (547,118)$ (195,980)$
Beginning Fund Balance 2,423,201 2,187,609
Ending Fund Balance 2,187,609$ 1,991,629$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities -
Committed 805,575
Assigned / Unassigned 1,382,034
Total Ending Fund Balance 2,187,609
City of Evanston
Economic Development Fund
As of June 30, 2012
Attachment 1
82 of 660
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Taxes 20,000$ 20,000$ 20,000$ -$
Transfers From Other Funds - - - -
Interest Income - - - -
Total Revenues 20,000 20,000 20,000 -
Program Expenses 50,000 - 50,000 -
Transfers to Other Funds - - - -
Total Expenditures 50,000 - 50,000 -
Net Surplus (Deficit)(30,000)$ 20,000$ (30,000)$ -$
Beginning Fund Balance 89,915 109,915
Ending Fund Balance 109,915$ 109,915$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities 109,915
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 109,915
City of Evanston
Neighborhood Improvement Fund
As of June 30, 2012
Attachment 1
83 of 660
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Intergovernmental /Entitlement 560,000$ 175,068$ 500,000$ 291,943$
Interest Income 6,030$
Program Income 10,000 - 10,000 13,692
Total Revenues 570,000 181,098 510,000 305,635
Home Administration/Planning 56,000 - - -
CHDO Operating 28,000 - - -
Development Activities 429,600 97,011 604,000 184,557
Transfers to General Fund 56,400 - 59,958 24,390
Total Expenditures 570,000 97,011 663,958 208,947
Net Surplus (Deficit)-$ 84,087$ (153,958)$ 96,688$
Beginning Fund Balance 2,636,531 2,720,618
Ending Fund Balance 2,720,618$ 2,817,306$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities 2,720,618
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 2,720,618
City of Evanston
Home Fund
As of June 30, 2012
Attachment 1
84 of 660
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Demolition Taxes 8,330 20,000 - -
Developer Contributions - 2,000 125,000 24,167
Rehab Repayments 20,000 - - -
Interest Income 1,000 245 125 225
Miscellaneous -$ 11,357$ -$ -$
Total Revenues 29,330 33,602 125,125 24,392
Housing - Land 41,650 - - -
Housing - Buildings - - - -
Down Payment Assistance 166,600 47,152 166,600 6,250
Transfers to General Fund 19,992 19,992 23,990 11,995
Miscellaneous 39,984 7,094 40,000 -
Total Expenditures 268,226 74,238 230,590 18,245
Net Surplus (Deficit)(238,896)$ (40,636)$ (105,465)$ 6,147$
Beginning Fund Balance 2,299,153 2,258,517
Ending Fund Balance 2,258,517$ 2,264,664$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities 2,258,517
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 2,258,517
City of Evanston
Affordable Housing Fund
As of June 30, 2012
Attachment 1
85 of 660
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Amended YTD
Budget Actual Budget Actual
Net Property Tax Increment 4,800,000$ 3,326,012$ 5,073,000$ 2,844,692$
Interest Income 25,000 6,708 25,000 7,948
Total Revenue 4,825,000 3,332,720 5,098,000 2,852,640
Series 1997 Principal
(refunded by 1999 & 2008D) 325,000 325,000 405,000 -
Series 1997 Interest
(refunded by 1999 and 2008D) 128,200 118,200 100,650 50,325
Contributions to Other Agencies - - 800,000 -
Economic Development Projects 500,000 85,068
Capital Improvements 773,715 - 2,536,000 425,000
Contractual Services 125,000 113,212 35,000 -
Transfer to Parking Fund (Sherman)3,419,636 3,419,636 3,876,726 1,938,363
Transfer to General Fund 325,000 325,000 325,000 162,500
Total Expenditures 5,096,551 4,301,048 8,578,376 2,661,256
Net Surplus (Deficit) (271,551)$ (968,328)$ (3,480,376)$ 191,384$
Beginning Fund Balance 9,162,676 8,194,348
Ending Fund Balance 8,194,348$ 8,385,732$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities 8,194,348
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 8,194,348
City of Evanston
Washington National TIF Fund
As of June 30, 2012
Attachment 1
86 of 660
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Net Property Taxes 428,756$ 263,566$ 428,756$ 235,411$
Interest Income 100 34 - 7
Total Revenue 428,856 263,600 428,756 235,418
Series 2002C Bonds Principal 340,000 - 325,000 325,000
Series 2002C Bonds Interest 88,756 53,853 98,232 53,853
General Management Support - - - -
Total Expenditures 428,756 53,853 423,232 378,853
Net Surplus (Deficit)100$ 209,747$ 5,524$ (143,435)$
Beginning Fund Balance 238,422 448,169
Ending Fund Balance 448,169$ 304,734$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities 448,169
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 448,169
City of Evanston
Special Service Area #5
As of June 30, 2012
Attachment 1
87 of 660
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Amended YTD
Budget Actual Budget Actual
Net Property Tax Increment 1,300,000$ 641,140$ 1,073,000$ 660,461$
Interest Income 5,000 1,826 5,000 5,969
Total Revenue 1,305,000 642,966 1,078,000 666,430
1994 & 1996 Bonds Principal (refunded by
1999 and 2008D bonds)570,000 570,000 605,000 -
1994 & 1996 Bonds Interest (refunded by
1999 and 2008D bonds)141,804 141,058 109,603 54,801
Surplus Distribution to General Fund - - 1,300,000 1,000,000
Capital Projects - - 1,500,000 -
Other Expenses 460,000 1,200 -
Operating Transfer to General Fund 141,600 141,600 141,600 70,800
Total Expenditures 1,313,404 853,858 3,656,203 1,125,601
Net Surplus (Deficit)(8,404)$ (210,892)$ (2,578,203)$ (459,171)$
Beginning Fund Balance 5,211,765 5,000,873
Ending Fund Balance 5,000,873$ 4,541,702$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities 5,000,873
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 5,000,873
City of Evanston
SW II TIF (Howard Hartrey)
As of June 30, 2012
Attachment 1
88 of 660
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Net Property Tax Increment 656,000$ 212,489$ 470,000$ 255,091$
Interest Income 500 31 500 5
Total Revenue 656,500 212,520 470,500 255,096
Economic Development Activities 700,000 700,000 - -
Capital Improvement Projects - - 580,000 -
Operating Transfer to General Fund 24,100 24,100 28,920 14,460
Total Expenditures 724,100 724,100 608,920 14,460
Net Surplus (Deficit)(67,600)$ (511,580)$ (138,420)$ 240,636$
Beginning Fund Balance 397,497 (114,083)
Ending Fund Balance (114,083)$ 126,553$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities -
Committed -
Assigned / Unassigned (114,083)
Total Ending Fund Balance (114,083)
City of Evanston
Southwest TIF
As of June 30, 2012
Attachment 1
89 of 660
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Net Property Tax- Current 10,806,574$ 9,115,344$ 11,863,898$ 5,936,019$
Bond Proceeds/Premium/ Discounts - 152,637 - -
Transfer from Other Funds - IMRF 871,528 727,560 755,846 377,923
Interest Income 1,000 1,637 1,500 20,249
Transfer from Special Assessment Fund 317,660 317,660 317,660 158,830
Total Revenue 11,996,762 10,314,838 12,938,904 6,493,021
Series 2002 C- Principal - - 660,000 675,000
Series 2002 C- Interest 117,400 63,547 96,044 63,546
Series 2003 B- Principal - 2,780,000 - -
Series 2003 B- Interest 46,623 59,832 - -
Series 2004- Principal 735,000 815,000 760,000 -
Series 2004- Interest 533,250 558,450 506,250 262,925
Series 2004 B- Principal 1,210,000 1,535,000 1,630,000 -
Series 2004 B- Interest 145,494 253,200 195,640 97,819
Series 2005- Principal 525,000 545,000 730,000 -
Series 2005- Interest 721,500 740,800 700,500 359,500
Series 2006- Principal 75,000 125,000 80,000 -
Series 2006- Interest 454,620 467,220 451,582 231,079
Series 2006 B Bonds- Principal 302,063 - 35,000 -
Series 2006 B Bonds- Interest - 302,063 604,126 302,063
Series 2007 - Principal 1,115,000 1,150,000 1,150,000 -
Series 2007 - Interest 626,520 663,239 598,958 317,138
Series 2008A - Principal 195,000 195,000 195,000 -
Series 2008A - Interest 138,162 138,163 132,313 66,156
Series 2008C - Principal 343,800 361,800 351,440 -
Series 2008C - Interest 398,044 418,884 387,730 204,015
Series 2008D - Principal 520,000 520,000 425,000 -
Series 2008D - Interest 47,874 47,874 93,554 46,777
Series 2010 A - Principal DSF 240,000 240,000 300,000 -
Series 2010 A - Interest DSF 190,138 190,138 185,337 92,669
Series 2010 B - Principal DSF 695,000 580,534 613,946 -
Series 2010 B - Interest DSF 176,528 147,453 141,648 70,824
Series 2011 A - Principal DSF - - 1,081,678 -
Series 2011 A - Interest DSF - - 630,961 394,350
Series 2004- Principal SAF 80,000 - 85,000 -
Series 2004- Interest SAF 25,200 - 19,600 -
Series 2005- Principal SAF 20,000 - 20,000 -
Series 2005- Interest SAF 19,300 - 18,500 -
Series 2006- Principal SAF 50,000 - 50,000 -
Series 2006- Interest SAF 12,600 - 10,576 -
Series 2007 - Principal SAF 35,000 - 35,000 -
Series 2007 - Interest SAF 36,720 - 35,320 -
Series 2008C - Principal SAF 18,000 - 18,400 -
Series 2008C - Interest SAF 20,840 - 20,300 -
General Management and Support 5,000 17,529 5,000 -
Bond Issuance Costs 75,000 - 60,000 -
Net of Transfers -
Fiscal Agent Fees 8,000 79,156 8,000 3,050
Total Expenditures 9,957,676 12,994,882 13,122,403 3,186,911
Net Surplus (Deficit)2,039,086$ (2,680,044)$ (183,499)$ 3,306,110$
Beginning Fund Balance 5,309,064 2,629,020
Ending Fund Balance 2,629,020$ 5,935,130$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities 2,629,020
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 2,629,020
City of Evanston
Debt Service Fund
As of June 30, 2012
Attachment 1
90 of 660
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Amended YTD
Budget Actual Budget Actual
Net Property Taxes 689,000$ 479,036$ 862,000$ 331,204$
Interest Income 400 100 400 72
Miscellaneous - 17,618 - -
Total Revenue 689,400 496,754 862,400 331,276
General Management Support - - - -
Economic Dev. Projects 27,551 300,000 -
Capital Improvements - 900,000 1,066
Developer Agreement Payments - 668,836 256,230
Repayments to Econ. Dev. Fund - 48,500 -
Transfers to General Fund 120,400 120,400 120,400 60,200
Total Expenditures 120,400 147,951 2,037,736 317,496
Net Surplus (Deficit)569,000$ 348,803$ (1,175,336)$ 13,780$
Beginning Fund Balance 751,950 1,100,753
Ending Fund Balance 1,100,753$ 1,114,533$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities 1,100,753
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 1,100,753
City of Evanston
Howard Ridge TIF
As of June 30, 2012
Attachment 1
91 of 660
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Net Property Taxes 580,000$ 352,740$ 605,000$ 262,638$
Bond Proceeds - - 2,270,000 -
Interest Income 1,000 2,285 1,000 322
Total Revenue 581,000 355,025 2,876,000 262,960
General Management Support - - - -
Economic Development Projects - - 1,200,000 -
Other Charges - - 490,000 40,348
Transfers to General Fund 50,000 50,000 60,000 30,000
Capital Projects 490,000 63,875 2,270,000 208,195
Total Expenditures 540,000 113,875 4,020,000 278,543
Net Surplus (Deficit)41,000$ 241,150$ (1,144,000)$ (15,583)$
Beginning Fund Balance 1,254,443 1,495,593
Ending Fund Balance 1,495,593$ 1,480,010$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities 1,495,593
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 1,495,593
City of Evanston
West Evanston TIF
As of June 30, 2012
Attachment 1
92 of 660
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Amended YTD
Budget Actual Budget Actual
Bond Proceeds 5,078,500$ 5,177,539$ 3,900,000$ -$
Grants 4,231,473 216,225 3,168,000 173,109
Private Contributions 575,000 - 1,301,200 -
General Fund Allocation - - 1,250,000 -
Miscellaneous 149,000 547,000 - -
Interest Income - 17,546 - 7,253
Total Revenue 10,033,973 5,958,310 9,619,200 180,362
Administration 95,680 723,428 - 7,355
Capital Outlay (includes prior year
rollovers)13,014,138 5,091,436 14,175,358 672,435
Interfund Transfers Out 300,000 302,130 475,000 237,500
Total Expenditures 13,409,818 6,116,994 14,650,358 917,290
Net Surplus (Deficit)(3,375,845)$ (158,684)$ (5,031,158)$ (736,928)$
Beginning Fund Balance 5,905,344 5,746,660
Ending Fund Balance 5,746,660$ 5,009,732$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities -
Committed / Assigned 5,746,660
Unassigned -
Total Ending Fund Balance 5,746,660
City of Evanston
Capital Improvement Fund
As of June 30, 2012
Attachment 1
93 of 660
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Special Assessments Collected 550,000$ 235,028$ 300,000$ 176,189$
Bond Proceeds - - - -
Investment Income 25,000 7,687 10,000 2,881
Total Revenue 575,000 242,715 310,000 179,070
Transfer to Debt Service Fund 317,659 317,659 317,660 158,830
Capital Outlay 1,575,000 740,122 1,155,000 1,425
Total Expenditures 1,892,659 1,057,781 1,472,660 160,255
Net Surplus (Deficit)(1,317,659)$ (815,066)$ (1,162,660)$ 18,815$
Beginning Fund Balance 3,759,955 2,944,889
Ending Fund Balance 2,944,889$ 2,963,704$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities -
Committed -
Assigned / Unassigned 2,944,889
Total Ending Fund Balance 2,944,889
City of Evanston
Special Assessment Fund
As of June 30, 2012
Attachment 1
94 of 660
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Parking Lots & Meters Operations 2,349,060$ 2,317,592$ 2,870,000$ 1,573,071$
Church Street Garage Operations 583,333 539,895 767,092 293,651
Maple Avenue Garage Operations 1,138,711 898,492 1,151,800 658,749
Sherman Avenue Garage Operations 1,331,134 1,162,225 1,356,275 757,650
Washington National TIF Interfund Transfers-In 2,820,455 3,419,636 3,876,726 2,363,363
Interest Income 34,900 7,432 15,070 7,031
Miscellaneous Revenue - 128,966 11,400 2,000
Reserve for Future Repairs (Contra Depreciation)2,044,000 - 2,034,004 -
Total Revenue 10,301,593 8,474,238 12,082,367 5,655,515
7005 - Parking System Administration 743,677 811,324 655,747 315,992
7015 - Parking Lots and Meters 799,498 701,477 1,584,510 324,711
7025 - Church Street Self Park 674,084 360,574 608,255 226,266
7030 - Church Street Debt Payments 133,030 169,336 173,126 24,062
7035 - Church / Chicago Garage Debt Payments - (124,573) - -
7036 - Sherman Avenue Garage 5,324,706 2,617,785 5,772,432 1,048,857
7037 - Maple Avenue Garage 1,680,189 1,446,950 1,736,960 482,399
Transfer to Insurance Fund - - 503,877 251,939
Transfer to General Fund - - 644,242 322,121
Transfer to Fleet - - 21,991 10,996
Transfer to Equipment Replacement - - 30,000 15,000
7039 - Parking Debt - 3,000 - 2,484
7050- Interfund Transfers Out 803,242 803,241 - -
Capital Outlay - - 120,000 -
Capital Improvements 3,242,598 - 3,400,000 1,484,605
Total Expenditures 13,401,024 6,789,114 15,251,140 4,509,432
Net Surplus (Deficit) (3,099,431)$ 1,685,124$ (3,168,773)$ 1,146,083$
Further Operating Expense Breakdown:
7015 Parking Meter Activities 762,846 701,477 1,547,858 324,711
7015 Parking Meter Depreciation 36,652 - 36,652 -
SUBTOTAL 799,498 701,477 1,584,510 324,711
7025- Church Garage Activities 494,156 360,574 428,327 226,266
7025- Church Garage Depreciation 179,928 - 179,928 -
SUBTOTAL 674,084 360,574 608,255 226,266
7036 Sherman Garage Activities 1,199,756 (632,215) 1,194,182 1,048,857
7036 Debt Service Payments 3,250,300 3,250,000 3,703,600 -
7036 Reserve (Depreciation)874,650 - 874,650 -
SUBTOTAL 5,324,706 2,617,785 5,772,432 1,048,857
7037 Maple Garage Activities 1,013,991 1,446,950 1,070,762 482,399
7037 Debt Service Payments - - - -
7037 Reserve (Depreciation)666,198 - 666,198 -
SUBTOTAL 1,680,189 1,446,950 1,736,960 482,399
Beginning Unrestricted Fund Balance 22,046,297 15,196,441
Reclassification from Fund Balance to Capital Assets (8,534,980)
Ending Unrestricted Fund Balance 15,196,441$ 16,342,524$
City of Evanston
Parking Fund
As of June 30, 2012
Attachment 1
95 of 660
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Evanston 4,647,499$ 4,751,615$ 5,600,000$ 2,964,914$
Skokie 2,286,500 2,304,066 2,800,000 1,457,018
Northwest Commission 3,570,300 3,710,581 4,414,000 2,270,291
Cross Connection Control Fees 80,000 91,480 91,000 105
Investment Earnings 9,996 6,569 2,500 5,463
Debt Proceeds 3,340,000 - 4,800,000 -
Debt Proceeds (zero interest)- - - -
Fees and Merchandise Sales 35,000 61,526 35,000 39,060
Fees and Outside Work 66,640 94,184 80,000 109,989
Grants 350,000 580,995 262,500 262,500
Insurance Reimbursements - - 420,000 -
Phosphate Sales 49,980 43,655 60,000 23,521
Property Sales and Rentals 193,388 657,329 203,057 78,583
Misc Revenue - 73,102 - 15
Total Revenue 14,629,303 12,375,102 18,768,057 7,211,459
General Support 681,872 2,011,130 832,838 428,774
Pumping 2,270,869 1,978,311 2,368,467 982,371
Filtration 2,138,628 1,923,780 2,563,022 1,301,218
Distribution 1,260,167 988,315 1,464,106 517,991
Meter Maintenance 320,115 269,115 313,840 150,610
Other Operating Expenses 219,791 162,344 285,530 95,839
Debt Service 82,542 100,087 944,157 732,693
Debt Service - IEPA Loan 3382 - - 67,506 -
Capital Outlay 115,500 37,736 162,500 34,094
Capital Improvements 7,670,000 - 7,837,000 2,035,363
Depreciation - - - -
Interfund Transfers Out - General Fund 2,737,748 2,737,748 3,356,300 1,678,150
Interfund Transfers Out - Insurance Fund 390,410 390,410 468,492 234,246
Total Expense 17,887,642 10,598,976 20,663,758 8,191,349
Net Surplus (Deficit)(3,258,339)$ 1,776,126$ (1,895,701)$ (979,890)$
Beginning Unrestricted Fund Balance 6,133,887 8,246,988
Reclassification from Fund Balance to Capital Assets 336,975
Ending Unrestricted Fund Balance 8,246,988$ 7,267,098$
City of Evanston
Water Fund
As of June 30, 2012
Attachment 1
96 of 660
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Operations 10,931,000$ 11,339,113$ 12,908,000$ 6,834,279$
Debt Proceeds 8,687,475 8,099,352 5,000,000 -
Debt Proceeds - 2012 IEPA Loan - - 4,000,000 -
Investment Earnings 3,332 2,094 1,000 1,542
Miscellaneous 89,586 37,488 91,236 -
Total Revenue 19,711,393 19,478,047 22,000,236 6,835,821
Sewer Operations 1,673,727 4,252,569 1,869,650 730,512
Other Operating Expenses 21,000 23,305 48,100 2,100
Interfund Transfers Out - General Fund 446,657 446,658 142,200 71,100
Interfund Transfers Out - Insurance Fund - - 269,988 134,994
Capital Outlay 12,000 10,973 18,000 13,275
Capital Improvement Account 687,475 24,218 4,753,000 318,353
Depreciation - - - -
Debt Service 14,215,356 2,362,727 14,242,990 5,639,508
Transfer to Debt Service - - 117,215 -
Total Expenses 17,056,215 7,120,450 21,461,143 6,909,842
Net Surplus (Deficit)2,655,178$ 12,357,597$ 539,093$ (74,021)$
Beginning Unrestricted Fund Balance (889,063) 3,513,271
Reclassification from Fund Balance to Capital Assets (7,955,263)
Ending Unrestricted Fund Balance 3,513,271$ 3,439,250$
City of Evanston
Sewer Fund
As of June 30, 2012
Attachment 1
97 of 660
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Property Tax Transfer from General Fund -$ -$ 1,245,967$ 623,017$
Solid Waste Franchise Fees 141,610 148,773 175,000 85,524
SWANCC Recycling Incentive 124,950 283,870 140,000 45,554
Recycling Service Charge 1,826,269 1,943,468 2,954,033 1,445,488
Sanitation Service Charge Penalty 16,660 34,887 30,000 23,368
Special Pickup Fees 100,000 69,897 100,000 20,443
State Recycling Grant 45,000 139,774 - 1,500
Trash Cart Sales 15,000 39,058 15,000 21,969
Yard Waste Fees 680,000 240,454 350,000 37,790
Total Revenue 2,949,489 2,900,181 5,010,000 2,304,653
Refuse Collection & Disposal 1,975,110 2,979,100 3,077,218 1,329,829
Residential Recycling Collection 960,841 814,397 1,360,393 517,464
Yard Waste Collection 1,031,334 678,395 750,250 200,058
Total Expense 3,967,285 4,471,892 5,187,861 2,047,351
Net Surplus (Deficit)(1,017,796)$ (1,571,711)$ (177,861)$ 257,302
Beginning Unrestricted Fund Balance - (1,571,711)
Ending Unrestricted Fund Balance (1,571,711)$ (1,314,409)
City of Evanston
Solid Waste
As of June 30, 2012
Attachment 1
98 of 660
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
General Fund 2,877,885$ 2,877,887$ 2,457,356$ 1,228,678$
Library Fund - - 2,381 1,191
Parking Fund 24,740 24,740 21,992 10,996
Water Fund 162,518 162,518 122,751 61,376
Sewer Fund 254,482 254,484 177,729 88,865
Solid Waste Fund 396,000 395,999 298,071 149,036
Sale of Surplus Property 350,000 85,109 75,000 52,458
Damage to City Property 24,798 - 24,789 -
Miscellaneous Revenue - 302,718 20,000 23,729
Interest Income 4,165 273 4,165 302
Total Revenues 4,094,588 4,103,728 3,204,234 1,616,631
General Support 236,857 1,304,541 284,571 106,580
Major Maintenance 2,934,771 2,517,585 3,211,873 1,279,055
Transfer to Equipment Repl. Fund - - 2,222,069 1,111,035
Capital Outlay 1,933,320 35,219 - 2,896
Total Expenditures 5,104,948 3,857,345 5,718,513 2,499,566
Net Surplus (Deficit)(1,010,360)$ 246,383$ (2,514,279)$ (882,935)$
Beginning Fund Balance 2,393,958 1,639,611
Reclassification from Fund Balance to Capital Assets (1,000,730)
Ending Fund Balance 1,639,611$ 756,676$
City of Evanston
Fleet Fund
As of June 30, 2012
Attachment 1
99 of 660
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Amended YTD
Budget Actual Budget Actual
General Fund -$ -$ 1,742,590$ 621,295$
Library Fund - - 1,700 850
Parking Fund - - 30,000 15,000
Water Fund - - 72,275 -
Sewer Fund - - 127,650 -
Solid Waste Fund - - 177,131 88,566
Miscellaneous Revenue - - - 10,903
Sale of Surplus Property - - 210,217 -
Transfer from Fleet Fund - - 2,222,069 1,111,035
Total Revenues - - 4,583,632 1,847,649
Capital Outlay - - 3,500,000 912,862
Capital Leases - - 50,000 1,804
Total Expenditures - - 3,550,000 914,666
Net Surplus (Deficit)-$ -$ 1,033,632$ 932,983$
Beginning Fund Balance -$ -$
Ending Fund Balance -$ 932,983$
City of Evanston
Equipment Replacement Fund
As of June 30, 2012
Attachment 1
100 of 660
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
General Admin Contribution- General 105,624 98,582$ 121,207$ 60,603$
General Admin Contribution- E911 775 775 930 465
General Admin Contribution- CDBG 775 775 930 465
General Admin Contribution- E.D. 775 775 930 465
General Admin Contribution- Parking 14,193 14,193 17,032 8,516
General Admin Contribution- Water Fund 20,793 20,793 24,962 12,481
General Admin Contribution- Sewer Fund 11,992 11,992 14,385 7,192
Liability/Property Contribution- General 792,266 739,448 909,150 454,575
Liability/Property Contribution- E911 5,810 5,810 6,972 3,486
Liability/Property Contribution- CDBG 5,810 5,810 6,972 3,486
Liability/Property Contribution- E.D.5,810 5,810 6,972 3,486
Liability/Property Contribution- Parking 106,442 106,442 127,731 63,866
Liability/Property Contribution- Water Fund 155,945 155,945 187,209 93,605
Liability/Property Contribution- Sewer Fund 89,942 89,942 107,887 53,943
Workers' Comp Contribution- General 1,084,816 1,013,938 1,244,860 622,430
Workers' Comp Contribution- Library Fund - - 5,898 2,949
Workers' Comp Contribution- E911 7,955 7,955 9,546 4,773
Workers' Comp Contribution- CDBG 7,955 7,955 9,546 4,773
Workers' Comp Contribution- E.D. 7,955 7,955 9,546 4,773
Workers' Comp Contribution- Parking 145,738 145,738 174,886 87,443
Workers' Comp Contribution- Water Fund 213,516 213,516 256,322 128,161
Workers' Comp Contribution- Sewer Fund 123,146 123,146 147,716 73,858
Subrogation Proceeds 83,300 77,363 83,300 87,377
Investment Income 41,650 823 41,650 347
Workers Comp & Liability - Subtotal 3,032,983 2,855,481 3,516,536 1,783,518
Health Insurance Chargebacks- General 8,124,110 7,947,664 7,602,935 3,801,468
Health Insurance Chargebacks - Library - - 308,920 154,460
Health Insurance Chargebacks - NSP2 5,463 5,463 15,635 7,818
Health Insurance Chargebacks- E911 74,836 74,836 77,647 38,823
Health Insurance Chargebacks- CDBG 19,137 19,138 10,780 5,390
Health Insurance Chargebacks- E.D. Fund 36,576 36,576 57,886 28,943
Health Insurance Chargebacks- Parking 89,573 89,573 184,229 92,114
Health Insurance Chargebacks- Water 523,267 537,497 561,211 280,606
Health Insurance Chargebacks- Sewer 142,501 142,502 140,199 70,100
Health Insurance Chargebacks - Solid Waste 145,937 145,944 158,577 79,289
Health Insurance Chargebacks- Fleet 184,760 184,761 196,271 98,136
Retiree Health Insurance Contributions 1,695,988 1,429,614 1,903,503 807,160
Employee Health Insurance Contributions 1,200,000 1,244,736 1,209,056 701,137
One Time IPBC Distribution - - 200,000 -
Health & Life insurance - Subtotal 12,242,148 11,858,304 12,626,849 6,165,444
Total Revenues 15,275,131 14,713,785 16,143,385 7,948,962
City of Evanston
Insurance Fund
As of June 30, 2012
Attachment 1
101 of 660
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
City of Evanston
Insurance Fund
As of June 30, 2012
General Administration & Support 251,843 241,733 354,104 165,016
Liability/Property Insurance Premiums 391,510 372,834 470,000 412,433
Liability Legal Fees 175,000 512,429 350,000 177,050
Liability Settlement Payments 300,000 250,290 400,000 15,785
Workers' Comp Insurance Premiums 120,000 81,437 114,400 102,014
Workers' Comp Legal Fees 71,000 56,692 60,000 35,851
Workers' Comp Medical Payments 900,000 781,652 850,000 290,785
Workers' Comp Settlement Payments 833,000 652,848 700,000 417,942
Workers' Comp TPA Pymts (non specific)108,750 125,458 145,000 24,167
Workers' Comp TTD Pymts (non sworn)249,000 85,822 140,000 66,073
Workers' Comp & Liability - Subtotal 3,400,103 3,161,195 3,583,504 1,707,116
General Administration & Support - 2,556 98,878 7,368
Health Insurance Premiums 11,138,960 12,679,229 13,005,609 6,480,347
Health Insurance Opt Out Payments 64,974 58,080 78,000 34,144
Health & Life Insurance - Subtotal 11,203,934 12,739,865 13,182,487 6,521,859
Total Expenditures 14,604,037 15,901,060 16,765,991 8,228,975
Net Surplus (Deficit)671,094$ (1,187,275)$ (622,605)$ (280,013)$
Beginning Unrestricted Fund Balance (4,937,497) (6,124,772)
Ending Unrestricted Fund Balance (6,124,772)$ (6,404,785)$
Attachment 1
102 of 660
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Property Taxes 6,913,759$ 4,132,019$ 6,119,393$ 3,367,343$
Personal Property Repl Tax 235,000 235,000 282,000 116,669
Interest on Investment 625,000 835,335 600,000 2,168
Participant Contributions 750,000 742,350 900,000 407,752
Unrealized Gain - 443,976 - -
Miscellaneous - 134 - -
Total Revenue 8,523,759 6,388,814 7,901,393 3,893,932
Administrative Expenses 170,000 245,164 154,000 58,434
Legal Fees - - 50,000 -
Retiree Pensions 3,500,000 3,794,695 4,700,000 2,370,555
Widows' Pensions 750,000 866,915 1,070,000 544,500
Disability Pensions 720,000 885,842 1,060,000 628,534
QUILDRO 18,000 61,399 75,000 38,496
Reserve for Future Payments - - - -
Total Expenditures 5,158,000 5,854,015 7,109,000 3,640,519
Net Surplus (Deficit)3,365,759$ 534,799$ 792,393$ 253,413$
Beg Net Assets held in Trust 54,358,822 54,893,621 54,893,621
End Net Assets held in Trust 54,893,621$ 55,686,014$ 55,147,034$
City of Evanston
Fire Pension Fund
As of June 30, 2012
Attachment 1
103 of 660
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Property Taxes 8,561,091$ 5,095,397$ 8,196,751$ 4,128,738$
Personal Property Repl Tax 270,833 270,833 325,000 135,460
Interest Income 1,420,000 2,268,478 1,600,000 471,613
Participant Contributions 1,153,600 1,149,735 1,385,000 644,582
Miscellaneous - 69 - 100
Unrealized Gain / (Loss)- (1,208,517) - -
Total Revenue 11,405,524 7,575,995 11,506,751 5,380,493
Administrative Expenses 155,000 255,788 186,000 101,646
Retiree Pensions 5,750,000 5,802,426 7,250,000 3,612,985
Widow Pensions 512,500 675,909 818,000 432,946
Disability Pensions 437,500 571,045 625,000 324,828
Separation Refunds - 128,188 - 65,415
QUILDRO 12,000 11,889 12,000 7,651
Reserve for Future Payments - - - -
Total Expenditures 6,867,000 7,445,245 8,891,000 4,545,471
Net Surplus (Deficit)4,538,524$ 130,750$ 2,615,751$ 835,022$
Beg Net Assets held in Trust 72,465,514 72,596,264 72,596,264
End Net Assets held in Trust 72,596,264$ 75,212,015$ 73,431,286$
City of Evanston
Police Pension Fund
As of June 30, 2012
Attachment 1
104 of 660
January February March AprilMay JuneJuly August September October November DecemberFY 2012 Unreserved Fund Balance14,685,117$ 16,337,797$ 19,881,970$ 19,002,485$ 19,669,892$ 22,717,923$ FY 2011 Unreserved Fund Balance15,876,431$ 13,696,626$ 15,222,768$ 20,587,218$ 19,833,681$ 17,675,102$ FY 2012 Cash Balance8,894,526$ 8,902,327$ 13,603,167$ 13,093,141$ 12,607,881$ 12,330,661$ FY 2011 Cash Balance10,098,061$ 10,059,185$ 8,500,193$ 12,269,387$ 11,926,354$ 10,788,858$ $- $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000City of Evanston General FundComparison of Fund and Cash BalancesFiscal Year 2012 vs Fiscal Year 2011FY 2012 Unreserved Fund BalanceFY 2011 Unreserved Fund BalanceFY 2012 Cash BalanceFY 2011 Cash BalanceAttachment 1105 of 660
To: Wally Bobkiewicz, City Manager
Martin Lyons, Asst. City Manager/CFO
From: Hitesh Desai, Accounting Manager
Subject: FY2012 – 2nd Quarter end Investment Report
Date: July 23, 2012
Attached please find the investment report as of June 30, 2012.
A comparison between the first and second quarter investment report indicates a
decrease for combined cash & investments of $10,518,316 from $81,424,725 to
$70,906,409. Cash and investment changes from the previous period are summarized
below:
6/30/2012 3/31/2012 Change
Cash 21,989,730$ 27,482,796$ (5,493,066)$
Investments 48,916,679$ 53,941,929$ (5,025,250)$
Total 70,906,409$ 81,424,725$ (10,518,316)$
The net decrease of $10.5M in cash and investments during the second quarter was
primarily due to debt service payments, IEPA loan payments and capital outlay. The
City paid $3,086,519 towards bond debt service payments which were due June 1,
2012. During the second quarter, $4,153,533 was disbursed towards IEPA loan
payments. The remainder of the decrease was the result of payments for capital outlay
in several funds.
As of June 30, 2012, ledger balances showed the highest percentage of total deposits
was held by Chase Bank at approximately $24.5M, or 35% of the City’s $70.9M in cash
and investments followed by Illinois Funds with $19.8M or 28% of the total. The
remaining funds were invested with First Bank, IMET and Charter One Bank. This is in
compliance with the City’s investment policy to ensure no financial institution should
have greater than 50% of the city’s total deposits. The Finance Staff will continue to
monitor the balances to have a suitable investment mix in compliance of the City
Investment policy to maximize returns on investments.
If you have any questions on this report or would like to discuss in greater detail, please
contact me @ (847) 866-2905 or at hdesai@cityofevanston.org.
Memorandum
ATTACHMENT 2
106 of 660
City of Evanston
Cash & Investment Summary by Fund
June 30, 2012
Fund #Fund Cash Investments Interfund Total
100 General 8,033,947 4,597,466 (300,752)12,330,661
185 Library 1,470,939 (563,072)907,867
190 HPRP 0 0
195 Neighborhood Stabilization 222,371 (124,864)97,507
200 MFT 525,739 1,154,434 (280,842)1,399,331
205 E911 407,916 645,066 43,886 1,096,868
210 SSD4 (78,607) (78,607)
215 CDBG 195,695 (114,035)81,660
220 CD Loan 169,948 (64,199)105,749
225 Economic Dev.1,581,951 391,636 (200,267)1,773,320
235 Neighbrhd Improvemt 109,915 109,915
240 Home 53,661 (54,925) (1,264)
250 Affordable Housing 206,609 363,120 16,002 585,731
300 Washington National TIF 9,797,364 (1,993,023)7,804,341
305 SSD5 250,322 757 251,079
310 Howard Hartrey 5,049,605 (507,904)4,541,701
315 Southwest TIF 123,575 (4,820)118,755
320 Debt Service 1,431,205 2,763,829 178,918 4,373,952
330 Howard Ridge 973,348 152,320 (20,625)1,105,043
335 West Evanston 863,519 551,225 (9,442)1,405,302
415 Capital Improvements 6,203,095 (888,892)5,314,203
420 Special Assess 218,732 2,754,705 (9,732)2,963,705
505 Parking 7,266,607 6,758,934 (178,451)13,847,090
510 Water 1,993,715 5,392,432 (338,820)7,047,327
515 Sewer 3,792,802 1,014,638 (1,661,504)3,145,936
520 Solid Waste 49,543 (1,693,616) (1,644,073)
600 Fleet 594,271 (357,030)237,241
601 Equipment Replacemt 654,787 278,196 932,983
605 Insurance 682,239 370,847 1,053,086
30,547,303 48,916,679 (8,557,573)70,906,409
Includes negative cash balance reclassed to interfund liability.*
*
*
*
*
*
*
*
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ATTACHMENT 2
107 of 660
City of Evanston
Cash & Investments by Bank
June 30, 2012
Investment Investment Fiscal YTD Investment
Description Type Bank Rate Est. Income Amount Fund #Fund
Money Market Fund MMA 1st Bank 0.200 1,503 1,502,789 300 Washington National
Money Market Fund MMA 1st Bank 0.200 159 158,535 320 Debt Service
Money Market Fund MMA 1st Bank 0.150 40 53,118 415 Capital Improvements
Money Market Fund MMA 1st Bank 0.200 6,609 6,608,633 505 Parking
Money Market Fund MMA 1st Bank 0.050 2 7,109 510 Water
SUBTOTAL 8,312 8,330,184
Money Market Fund MMA Chase 0.210 1,889 1,799,186 300 Washington National
Money Market Fund MMA Chase 0.210 5,745 5,470,974 415 Capital Improvements
Money Market Fund MMA Chase 0.210 2,892 2,754,705 420 Special Assessment
Money Market Fund MMA Chase 0.210 92 87,159 505 Parking
Money Market Fund MMA Chase 0.210 860 818,768 510 Water
Money Market Fund MMA Chase 0.210 36 34,142 515 Sewer
Money Market Fund MMA Chase 0.210 52 49,543 520 Solid Waste
SUBTOTAL 11,565 11,014,477
Money Market Fund MMA IMET 0.270 4,055 3,003,432 300 Washington National
Money Market Fund MMA IMET 0.270 5,409 4,006,418 310 Howard Hartrey TIF
Money Market Fund MMA IMET 0.270 584 432,588 415 Capital Improvements
Money Market Fund MMA IMET 0.270 2,703 2,002,271 510 Water
Money Market Fund MMA IMET 0.270 424 313,751 515 Sewer
SUBTOTAL 13,174 9,758,461
IL Funds MMA US Bank 0.096 2,207 4,597,466 100 General
IL Funds MMA US Bank 0.096 554 1,154,434 200 MFT
IL Funds MMA US Bank 0.096 310 645,066 205 E911
IL Funds MMA US Bank 0.096 188 391,636 225 Economic Development
IL Funds MMA US Bank 0.096 174 363,120 250 Affordable Housing
IL Funds MMA US Bank 0.096 1,676 3,491,958 300 Washington National
IL Funds MMA US Bank 0.096 0 757 305 SSA#5
IL Funds MMA US Bank 0.096 501 1,043,187 310 Howard Hartrey TIF
IL Funds MMA US Bank 0.096 1,251 2,605,293 320 Debt Service
IL Funds MMA US Bank 0.096 73 152,320 330 Howard Ridge TIF
IL Funds MMA US Bank 0.096 265 551,225 335 West Evanston TIF
IL Funds MMA US Bank 0.096 118 246,414 415 Capital Improvements
IL Funds MMA US Bank 0.096 30 63,141 505 Parking
IL Funds MMA US Bank 0.096 1,231 2,564,285 510 Water
IL Funds MMA US Bank 0.096 320 666,745 515 Sewer
IL Funds MMA US Bank 0.096 285 594,271 600 Fleet
IL Funds MMA US Bank 0.096 327 682,239 605 Insurance
SUBTOTAL 9,511 19,813,558
Total Investments 42,561 48,916,679
Cash Cash 1st Bank 1,813,091 510 Water
Cash Cash 1st Bank 6,123,220 505 Parking
SUBTOTAL 7,936,311
Cash Cash Charter One 525,503 200 MFT
Cash Cash Chase 206,609 250 Affordable Housing
Cash Cash Chase 169,948 220 CD Loan
Cash Cash Chase 195,695 215 CDBG
Cash Cash Chase 1,431,205 320 Debt
Cash Cash Chase 407,916 205 E911
Cash Cash Chase 1,581,951 225 Economic Dev.
Cash Cash Chase 654,787 601 Equipment Replacemt
Cash Cash Chase 8,033,947 100 General
Cash Cash Chase 53,661 240 Home
Cash Cash Chase 973,348 330 Howard Ridge
Cash Cash Chase 1,470,939 185 Library
Cash Cash Chase 235 200 MFT
Cash Cash Chase 109,915 235 Neighbrhd Improvemt
Cash Cash Chase 222,371 195 Neighbrhd Stablztn
Cash Cash Chase 1,143,388 505 Parking
Cash Cash Chase 3,792,802 515 Sewer
Cash Cash Chase 123,575 315 Southwest TIF
Cash Cash Chase 218,732 420 Special Assess
Cash Cash Chase 250,322 305 SSD5
Cash Cash Chase 180,624 510 Water
Cash Cash Chase 863,519 335 West Evanston
SUBTOTAL 22,085,489
Total Cash 30,547,303
Interfunds & negative cash (8,557,573)
Net Cash 21,989,730
Total Investments & Cash 70,906,409
CASH / INVESTMENT Investments Cash Total
GENERAL LEDGER BALANCES
BY BANK Amount %Amount %Amount %
1ST Bank 8,330,184 17.03%7,936,311 36.09%16,266,495 22.94%
Charter One 525,503 2.39%525,503 0.74%
Chase 11,014,477 22.52%13,527,916.00 61.52%24,542,393 34.61%
IMET 9,758,461 19.95%9,758,461 13.76%
US Bank 19,813,558 40.50%19,813,558 27.94%
Total 48,916,679 100.00% 21,989,730 100.00% 70,906,409 100.00%
ATTACHMENT 2
108 of 660
City of Evanston
Investments by Fund
June 30, 2012
Investment Investment Fiscal YTD Investment
Description Type Bank Rate Est. Income Amount Fund #Fund
IL Funds MMA US Bank 0.096 174 363,120 250 Affordable Housing
Money Market Fund MMA 1st Bank 0.150 40 53,118 415 Capital Improvements
Money Market Fund MMA Chase 0.210 5,745 5,470,974 415 Capital Improvements
Money Market Fund MMA IMET 0.270 584 432,588 415 Capital Improvements
IL Funds MMA US Bank 0.096 118 246,414 415 Capital Improvements
SUBTOTAL 6,203,095
Money Market Fund MMA 1st Bank 0.200 159 158,535 320 Debt Service
IL Funds MMA US Bank 0.096 1,251 2,605,293 320 Debt Service
SUBTOTAL 2,763,829
IL Funds MMA US Bank 0.096 310 645,066 205 E911
IL Funds MMA US Bank 0.096 188 391,636 225 Economic Development
IL Funds MMA US Bank 0.096 285 594,271 600 Fleet
IL Funds MMA US Bank 0.096 2,207 4,597,466 100 General
Money Market Fund MMA IMET 0.270 5,409 4,006,418 310 Howard Hartrey TIF
IL Funds MMA US Bank 0.096 501 1,043,187 310 Howard Hartrey TIF
SUBTOTAL 5,049,605
IL Funds MMA US Bank 0.096 73 152,320 330 Howard Ridge TIF
IL Funds MMA US Bank 0.096 327 682,239 605 Insurance
IL Funds MMA US Bank 0.096 554 1,154,434 200 MFT
Money Market Fund MMA 1st Bank 0.200 6,609 6,608,633 505 Parking
Money Market Fund MMA Chase 0.210 92 87,159 505 Parking
IL Funds MMA US Bank 0.096 30 63,141 505 Parking
SUBTOTAL 6,758,933
Money Market Fund MMA Chase 0.210 36 34,142 515 Sewer
Money Market Fund MMA IMET 0.270 424 313,751 515 Sewer
IL Funds MMA US Bank 0.096 320 666,745 515 Sewer
SUBTOTAL 1,014,638
Money Market Fund MMA Chase 0.210 52 49,543 520 Solid Waste
Money Market Fund MMA Chase 0.210 2,892 2,754,705 420 Special Assessment
IL Funds MMA US Bank 0.096 0 757 305 SSA#5
Money Market Fund MMA 1st Bank 0.200 1,503 1,502,789 300 Washington National
Money Market Fund MMA Chase 0.210 1,889 1,799,186 300 Washington National
Money Market Fund MMA IMET 0.270 4,055 3,003,432 300 Washington National
IL Funds MMA US Bank 0.096 1,676 3,491,958 300 Washington National
SUBTOTAL 9,797,364
Money Market Fund MMA 1st Bank 0.050 2 7,109 510 Water
Money Market Fund MMA Chase 0.210 860 818,768 510 Water
Money Market Fund MMA IMET 0.270 2,703 2,002,271 510 Water
IL Funds MMA US Bank 0.096 1,231 2,564,285 510 Water
SUBTOTAL 5,392,432
IL Funds MMA US Bank 0.096 265 551,225 335 West Evanston TIF
TOTAL 48,916,679 Grand Total
ATTACHMENT 2
109 of 660
ATTACHMENT 3 1234567891011121415161718192021222325262728293031323334353637383940414243576466676869717273747576ACDFHQRSTUVWXYZCity of Evanston - 6 Month CIP ReportFY 2012 Capital Improvement Plan Sorted by Fund & Funding SourceYTD Expenditures through 06-30-2012 FundingFund Carryover Adopted YTD Expenses Project ApprovalPercent CompleteProjectFinalEstimated Completion Preliminary 2013 Carryover DescriptionDepartmentSourceResponsibleY/NFY 126/30/2012Bid DateDateYTDStatusExpenseDateEstimateCommentsSUMMARY BY FUNDING SOURCE MFT Fund FundingN/AN/AN/A1,400,000 142,070 N/A N/A N/AN/A1,409,900 N/A- N/ACDBG Fund FundingN/AN/AN/A255,000 36,452 N/A N/A N/AN/A190,000 N/A65,000 N/AEconomic Development Funds FundingN/AN/AN/A160,000 - N/A N/A N/AN/A110,000 N/A50,000 N/AWashington National TIF Fund FundingN/AN/AN/A2,536,000 425,000 N/A N/A N/AN/A1,920,000 N/A561,895 N/AHoward-Hartrey TIF Fund FundingN/AN/AN/A1,500,000 - N/A N/A N/AN/A100,000 N/A1,400,000 N/ASouthwest TIF Fund FundingN/AN/AN/A580,000 - N/A N/A N/AN/A- N/A580,000 N/AHoward-Ridge TIF Fund FundingN/AN/AN/A900,000 1,067 N/A N/A N/AN/A100,000 N/A800,000 N/AWest Evanston TIF Fund FundingN/AN/AN/A2,270,000 - N/A N/A N/AN/A1,552,250 N/A317,750 N/ACIP Fund - General Obligation (GO) DebtN/AN/AN/A5,703,213 465,023 N/A N/A N/AN/A5,093,551 N/A365,000 N/ACIP Fund - Fund ReservesN/AN/AN/A4,477,945 387,813 N/A N/A N/AN/A3,194,655 N/A1,732,172 N/ACIP Fund - GrantsN/AN/AN/A2,193,000 11,299 N/A N/A N/AN/A1,859,000 N/A94,000 N/ACIP Fund - IDNR Grant FundingN/AN/AN/A975,000 - N/A N/A N/AN/A- N/A400,000 N/ACIP Fund - Private DonationsN/AN/AN/A1,301,200 3,325 N/A N/A N/AN/A- N/A621,675 N/ASA Fund FundingN/AN/AN/A1,155,000 4,215 N/A N/A N/AN/A1,155,000 N/A- N/AParking Fund FundingN/AN/AN/A3,400,000 45,024 N/A N/A N/AN/A670,000 N/A2,680,000 N/AWater Fund FundingN/AN/AN/A7,067,000 1,776,362 N/A N/A N/AN/A6,424,562 N/A95,000 N/AWater Fund Grants FundingN/AN/AN/A350,000 - N/A N/A N/AN/A262,500 N/A- N/AWater Fund Insurance FundingN/AN/AN/A420,000 - N/A N/A N/AN/A420,000 N/A- N/ASewer Fund FundingN/AN/AN/A753,000 318,353 N/A N/A N/AN/A725,000 N/A- N/ASewer Fund IEPA FundingN/AN/AN/A4,000,000 - N/A N/A N/AN/A3,756,775 N/A- N/ATOTAL41,396,358 3,616,003 N/A N/A N/A N/A 28,943,193 N/A 9,762,492 N/AEXPENDITURES- - Street Resurfacing - MFT 1Public WorksMFTMFTNo1,100,000 142,070 February 4/10/2012 97% 97% complete1,109,900 - Street Resurfacing - MFT 2Public WorksMFTMFTNo300,000 - August 9/10/2012Construction Starts 09/24/2012300,000 - Project to be let in August SUBTOTAL1,400,000 142,070 1,409,900 - Fireman's Park RenovationsPRCS Grant CDBGCDBGNo35,000 - TBD TBD 10%Fire truck rehabilitation design in progress- TBD35,000 project approach will depend on FY2013 funding. If additional funding is provided truck rehab will be combined with larger renovations to the park, if not truck rehab will be performed independently. Alley PavingPublic Works Grant CDBGCDBGYes190,000 36,452 May 7/9/2012Construction Starts 08/08190,000 0ctober- SNAP LightingPublic Works Grant CDBGCDBGNo30,000 - - 30,000 Deferred to 2013SUBTOTAL255,000 36,452 190,000 65,000 - Grandmother ParkPRCS Economic Dev.Economic Dev.Yes50,000 - TBD TBD 10%Concept design complete. Construction documents will be produced when private funding is provided.- TBD50,000 Central Street SidewalkPublic Works Economic Dev.Economic Dev.No110,000 - 110,000 - SUBTOTAL160,000 - 110,000 50,000 - Comprehensive Sign PackageCED TIF IncrementWashington TIFNo125,000 - - 125,000 Implementation (fabrication and installation) of sign package not expected to happen until 2013 Page 1 of 7110 of 660
ATTACHMENT 3 123456789ACDFHQRSTUVWXYZCity of Evanston - 6 Month CIP ReportFY 2012 Capital Improvement Plan Sorted by Fund & Funding SourceYTD Expenditures through 06-30-2012 FundingFund Carryover Adopted YTD Expenses Project ApprovalPercent CompleteProjectFinalEstimated Completion Preliminary 2013 Carryover DescriptionDepartmentSourceResponsibleY/NFY 126/30/2012Bid DateDateYTDStatusExpenseDateEstimateComments78798186878889909192939496979899100101102103104105106107108109110111114Economic Development ProjectsCED TIF IncrementWashington TIFNo230,000 - - 230,000 Will know within the next couple of weeks whether we need to carry this funding over to FY13 Sherman Avenue Public ArtPRCS TIF IncrementWashington TIFYes81,000 - 10/1/2010 6/25/2012 30% under contract with artist- 1/15/201326,895 Comprehensive Parking Garage Repair ProjectPRCS TIF IncrementWashington TIFYes425,000 425,000 12/2/2010 2/14/2011 100% Project complete425,000 5/31/2012- Orrington Avenue (Davis to Church)Public Works TIF IncrementWashington TIFNo440,000 - May 7/9/2012Construction starts 08/01/12440,000 October- Pedestrian LightingPublic Works TIF IncrementWashington TIFNo60,000 - May 7/9/2012Construction starts 08/01/1260,000 October- Street Furniture PackagePublic Works TIF IncrementWashington TIFNo175,000 - May 6/25/2012Construction starts 08/01/12175,000 October- Church Street Brick Sidewalk Replacement - Benson to Chicago (TIF) Public Works TIF IncrementWashington TIFNo460,000 - May 7/9/2012Construction starts 08/01/12460,000 October- Church Street Resurfacing - Benson to Chicago (TIF)Public Works TIF IncrementWashington TIFNo360,000 - May 7/9/2012Construction starts 08/01/12360,000 October- Davis Street Sewer (If No IEPA Loan)Utilities TIF IncrementWashington TIFNo180,000 - 10/9/2012 11/12/2012 0%Project will be bid with Cleveland St. sewer lining and is delayed pending MWRD easement and by-pass pumping approval- 180,000 Work won't start in the downtown area until January 2013 SUBTOTAL2,536,000 425,000 1,920,000 561,895 - Access Drive Sidewalk & Pedestrian Lighting Installation Public Works TIF Increment Howard-Hartrey TIF No350,000 - - 350,000 2013 ConstructionNew Bus Shelter at Howard Street Including Bump OutPublic Works TIF Increment Howard-Hartrey TIF No250,000 - - 250,000 2013 ConstructionHartrey Streetscape Improvement from Howard to Dead EndPublic Works TIF Increment Howard-Hartrey TIF No350,000 - Fall Construction100,000 250,000 Howard Street & Jewel Osco Driveway ReconfigurationPublic Works TIF Increment Howard-Hartrey TIF No550,000 - Construction 2013- 550,000 SUBTOTAL1,500,000 - 100,000 1,400,000 - Cleveland Street (extended) Sewer Rehabilitation (Channel to Pitner) Utilities TIF IncrementSouthwest TIFNo580,000 - 10/9/2012 11/12/2012Project will be bid with Davis St sewer lining. Project is delayed pending MWRD easement and by-pass pumping approval- 580,000 work may start in 2012, but is unlikely. SUBTOTAL580,000 - - 580,000 - CIP Improvements to City Owned BuildingsCED TIF Increment Howard-Ridge TIFNo900,000 1,067 completed50%"Wine/Bar" Project is underway; City assistance for this project is up to $100,000100,000 9/28/2012 800,000 Balance of the funding is for two other City owned buildings on Howard Street - both those projects will likely not be initiated until 2013 SUBTOTAL900,000 1,067 100,000 800,000 - West Evanston Planning CEDTIF Increment West Evanston TIF No200,000 - - 200,000 No planning contracts are expected to be done prior to 12/31/12 Comprehensive Sign PackageCEDTIF Increment West Evanston TIF No125,000 - completed 8/13/2012 0%Project scope for design work was reduced; revised scope is expected to be approved by CC on 8/1317,250 107,750 Implementation (fabrication and installation) of sign package not expected to happen until 2013 Page 2 of 7111 of 660
ATTACHMENT 3 123456789ACDFHQRSTUVWXYZCity of Evanston - 6 Month CIP ReportFY 2012 Capital Improvement Plan Sorted by Fund & Funding SourceYTD Expenditures through 06-30-2012 FundingFund Carryover Adopted YTD Expenses Project ApprovalPercent CompleteProjectFinalEstimated Completion Preliminary 2013 Carryover DescriptionDepartmentSourceResponsibleY/NFY 126/30/2012Bid DateDateYTDStatusExpenseDateEstimateComments115116117118119120123124125126127128129130131132133134136137138139140141142143144145146147148149150151Emerson Square InfrastructureCEDTIF Increment West Evanston TIF No1,000,000 - Site prep work is scheduled to start soon600,000 - although originally budgeted for $1M, the final amount approved through TIF as $600K; no carry necessary for excess budgeted funds Church / Dodge Intersection Brick Sidewalk ReplacementPublic Works TIF Increment West Evanston TIF No200,000 - April 5/24/2012 70% Under Construction200,000 August- Dodge Ave - Lake Street Intersection Street ScapePublic Works TIF Increment West Evanston TIF No300,000 - April 5/24/2012 70% Under Construction300,000 August- Church Street Rehab - Dodge to Ashland Public Works TIF Increment West Evanston TIF No360,000 - April 5/24/2012 60% Under Construction360,000 August- Dempster Traffic Signal CMAQ ImprovementsPublic Works TIF Increment West Evanston TIF No10,000 - 6/12/2012 Consultant Selection in Progress - 10,000 Greenleaf Street Water Main Replacement - Grey to DodgePublic Works TIF Increment West Evanston TIF No75,000 - March 5/10/2012 40% Under Construction75,000 September- SUBTOTAL2,270,000 - 1,552,250 317,750 - Service Center Parking Deck Structural and Waterproofing RepairsPRCSGO Debt Capital Improvement Fund No700,000 10,687 emergency purchase5/23/2011 85% under construction 625,000 9/10/201275,000 Carryover will be used for repairs to MEP equipment damaged at this facility by water infiltration Lakefront - Lagoon Area ImprovementsPRCSGO Debt Capital Improvement Fund No50,000 6,000 8/9/2012 10/8/2012 3%rfp for professional services being prepared30,000 6/1/201420,000 Fire Station #2 Boiler/Chimney & Apparatus Floor Heating RplcPRCSGO Debt Capital Improvement Fund No210,000 - 4/5/2012 5/29/2012 50% under construction150,287 9/7/2012- Police Fire Roof ReplacementPRCSGO Debt Capital Improvement Fund No400,000 16,773 1/12/2012 2/27/2012 20% construction PO pending409,606 11/2/2012- Fire Station #1 Mechanical UpgradePRCSGO Debt Capital Improvement Fund No150,000 8,057 4/5/2012 5/29/2012 50% under construction150,000 9/7/2012- Service Center Locker Room RenovationsPRCSGO Debt Capital Improvement Fund No392,500 270,389 3/17/2011 5/23/2011 100% project complete307,102 7/30/2012- Civic Center RenovationsPRCSGO Debt Capital Improvement Fund No487,713 128,011 varies varies 50% varies - see comments217,713 ongoing270,000 fire pump complete, ceiling tiles complete, furniture being purchased, heat pumps being purchased, washrooms being designed, ada entry improvements canceled Civic Center Parking Lot Lighting ImprovementsPRCSGO Debt Capital Improvement Fund No320,000 5,408 7/5/2012 8/13/2012 20%construction award pending council approval221,145 11/30/2012- Police / Fire HQ Ejector Pump ReplacementPRCSGO Debt Capital Improvement Fund No30,000 19,698 19,698 - CIP Street Resurfacing - Watermain Projects IPublic Works GO Debt Capital Improvement Fund No700,000 - March 5/10/2012 70% Under Construction700,000 September- Staff anticipates full budget amount will be spent in 2012 Central Street SidewalkPublic Works GO Debt Capital Improvement Fund No250,000 - SeptemberConstruction starts October250,000 November- Staff anticipates full budget amount will be spent in 2013 Church St Protected Bike Path (Ashland to Ridge/Chicago to Sheridan) Public Works GO Debt Capital Improvement Fund No130,000 - May 7/9/2012Under Construction130,000 October- Staff anticipates full budget amount will be spent in 2014 Elmwood Avenue (Oakton to South Blvd)Public Works GO Debt Capital Improvement Fund No64,000 - March 5/10/2012Under Construction64,000 September- Staff anticipates full budget amount will be spent in 2015 Oak Avenue (Dempster to Dead End South)Public Works GO Debt Capital Improvement Fund No79,000 - March 5/10/2012Under Construction79,000 August- Staff anticipates full budget amount will be spent in 2016 Church Street Brick Sidewalk Replacement - Ridge to ChicagoPublic Works GO Debt Capital Improvement Fund No470,000 - May 7/9/2012Construction starts 08/01/12470,000 October- Signage and Pavement Stripping for Pedestrian SafetyPublic Works GO Debt Capital Improvement Fund No200,000 - August AugustImplementation starts in August200,000 December- Bridge Street Bridge (HBP)Public Works GO Debt Capital Improvement Fund No50,000 - 50,000 - City Works Sign, Signal and Street Light Inventory and UpgradePublic Works GO Debt Capital Improvement Fund Yes100,000 - 70% In Progress100,000 November- Chicago Avenue StreetscapePublic Works GO Debt Capital Improvement Fund Yes100,000 - January90%100,000 Completed- Church Street Rehab - Ridge to ChicagoPublic Works GO Debt Capital Improvement Fund No160,000 - May 7/9/2012Construction starts 08/01/12160,000 October- Citywide Pavement EvaluationPublic Works GO Debt Capital Improvement Fund No200,000 - May 6/24/2012N/A200,000 October- Pavement testing is underway New Salt DomePublic Works GO Debt Capital Improvement Fund No460,000 - 2013 Construction460,000 - SUBTOTAL5,703,213 465,023 5,093,551 365,000 - Page 3 of 7112 of 660
ATTACHMENT 3 123456789ACDFHQRSTUVWXYZCity of Evanston - 6 Month CIP ReportFY 2012 Capital Improvement Plan Sorted by Fund & Funding SourceYTD Expenditures through 06-30-2012 FundingFund Carryover Adopted YTD Expenses Project ApprovalPercent CompleteProjectFinalEstimated Completion Preliminary 2013 Carryover DescriptionDepartmentSourceResponsibleY/NFY 126/30/2012Bid DateDateYTDStatusExpenseDateEstimateComments152158159164171175176180181183185186187191192193194195196197198199200201202204205206207Services to General FundAdmin Serv CIP Fund Reserves Capital Improvement Fund No475,000 244,855 N/A N/A 52% In Process475,000 - Monthly Transfer to General Fund Fire Station #1 Mechanical UpgradePRCS CIP Fund Reserves Capital Improvement Fund Yes5,000 5,000 4/5/2012 5/29/2012 50% under construction5,000 9/7/2012- Crown Center Minor ProjectsPRCS CIP Fund Reserves Capital Improvement Fund Yes6,000 1,765 N/A N/A 25%obtaining new quotes for work6,000 9/15/2012- Animal Shelter RenovationsPRCS CIP Fund Reserves Capital Improvement Fund Yes98,102 - TBD TBD 0%on hold pending decisions from CARE- TBD98,102 Ecology Center GreenhousePRCS CIP Fund Reserves Capital Improvement Fund Yes125,000 - 1/17/2013 3/25/2013 0%rfp for professional services being prepared10,000 11/15/2013 115,000 Crown Center Partnership StudyPRCS CIP Fund Reserves Capital Improvement Fund Yes73,070 - TBD TBD 0% financial review pending- TBD 73,070 Twiggs Park Renovations PRCS CIP Fund Reserves Capital Improvement Fund Yes 218,748 - N/A N/A 100%Project is complete, City owes IDOT for the project. Project will be expensed in 2012 and the City will pay IDOT when the bill is received.218,748 N/A- Waiting for reimbursement request from State. Civic Center RenovationsPRCS CIP Fund Reserves Capital Improvement Fund Yes42,287 42,287 varies varies 100% varies - see comments42,287 ongoing- fire pump complete, ceiling tiles complete, furniture being purchased, heat pumps being purchased, washrooms being designed, ada entry improvements canceled Lakefront - Master Plan Implementation - IDOT ReimbursementPRCS CIP Fund Reserves Capital Improvement Fund Yes621,238 6,743 N/A N/A 100%Project is complete, City owes IDOT for the project. Project will be expensed in 2012 and the City will pay IDOT when the bill is received.621,238 N/A- waiting for reimbursement request from State Service Center Locker Room RenovationsPRCS CIP Fund Reserves Capital Improvement Fund Yes7,500 7,500 3/17/2011 5/23/2011 100% project complete7,500 7/30/2012- CTA Yellow Line Infill Station Feasibility StudyPublic Works CIP Fund Reserves Capital Improvement Fund Yes55,000 22,356 55,000 - City Works Sign, Signal and Street Light Inventory and UpgradePublic Works CIP Fund Reserves Capital Improvement Fund Yes55,000 - 55,000 - Chicago Avenue StreetscapePublic Works CIP Fund Reserves Capital Improvement Fund Yes290,000 - January- Completed 290,000 IDOT Invoice to pay Asbury Avenue (Central to Chancellor)Public Works CIP Fund Reserves Capital Improvement Fund Yes60,000 - July 8/13/2012Construction start late August60,000 October- Staff anticipates the full budget amount will be spend in 2012 Bennett Avenue (Simpson to Payne)Public Works CIP Fund Reserves Capital Improvement Fund Yes71,000 - July 8/13/2012Construction start late August71,000 October- Staff anticipates the full budget amount will be spend in 2013 Brummel Street (Ridge to Elmwood)Public Works CIP Fund Reserves Capital Improvement Fund Yes70,000 - July 8/13/2012Construction start late August70,000 October- Staff anticipates the full budget amount will be spend in 2014 Dewey Avenue (Kirk to Oakton)Public Works CIP Fund Reserves Capital Improvement Fund Yes82,000 - July 8/13/2012Construction start late August82,000 October- Staff anticipates the full budget amount will be spend in 2015 Elmwood Avenue (Lee to Crain)Public Works CIP Fund Reserves Capital Improvement Fund Yes193,000 - July 8/13/2012Construction start late August193,000 October- Staff anticipates the full budget amount will be spend in 2016 Hartrey Avenue (Lincoln to Central)Public Works CIP Fund Reserves Capital Improvement Fund Yes120,000 - July 8/13/2012Construction start late August120,000 October- Staff anticipates the full budget amount will be spend in 2017 Isabella Street (Highland to Central)Public Works CIP Fund Reserves Capital Improvement Fund Yes70,000 - July 8/13/2012Construction start late August70,000 October- Staff anticipates the full budget amount will be spend in 2018 Jenks Street (Eastwood - Dead End East)Public Works CIP Fund Reserves Capital Improvement Fund Yes30,000 - July 8/13/2012Construction start late August30,000 October- Staff anticipates the full budget amount will be spend in 2019 Milburn Street (Ridge to Orrington, Dead End)Public Works CIP Fund Reserves Capital Improvement Fund Yes180,000 - July 8/13/2012Construction start late August180,000 October- Staff anticipates the full budget amount will be spend in 2020 Pitner Avenue (Lee to Greenleaf)Public Works CIP Fund Reserves Capital Improvement Fund Yes124,000 - July 8/13/2012Construction start late August124,000 - Staff anticipates the full budget amount will be spend in 2021 Street Light Power Center ReservesPublic Works CIP Fund Reserves Capital Improvement Fund Yes250,000 - August 8/13/2012Construction start late August250,000 December- Staff anticipates the full budget amount will be spend in 2022 Chicago Ave Signal CMAQ Construction - Reimburse to IDOTPublic Works CIP Fund Reserves Capital Improvement Fund Yes75,000 - - COMPLETED 75,000 Waiting IDOT Invoice Isabella/Sheridan Rehabilitation Project (Wilmette Reimbursement)Public Works CIP Fund Reserves Capital Improvement Fund Yes270,000 - - COMPLETED 270,000 Waiting IDOT Invoice Levy Center Camera ProjectsPRCS CIP Fund Reserves Capital Improvement Fund No- 11,949 11/17/2011 4/3/2012 100% Project complete23,898 6/1/2012- Firing Range UpgradePRCS CIP Fund Reserves Capital Improvement Fund No- 13,984 4/22/2010 6/28/2010 100% Project complete13,984 3/27/2012- Sheridan Road Resurfacing - Burnham to Chicago (IDOT Reimb)Public Works CIP Fund Reserves Capital Improvement Fund Yes150,000 13,587 - COMPLETED 150,000 Waiting IDOT Invoice Page 4 of 7113 of 660
ATTACHMENT 3 123456789ACDFHQRSTUVWXYZCity of Evanston - 6 Month CIP ReportFY 2012 Capital Improvement Plan Sorted by Fund & Funding SourceYTD Expenditures through 06-30-2012 FundingFund Carryover Adopted YTD Expenses Project ApprovalPercent CompleteProjectFinalEstimated Completion Preliminary 2013 Carryover DescriptionDepartmentSourceResponsibleY/NFY 126/30/2012Bid DateDateYTDStatusExpenseDateEstimateComments208209211212213216217218219221225226227232233234237239241242243244245246247248249250251254255Lake Street LAPP ProjectPublic Works CIP Fund Reserves Capital Improvement Fund Yes250,000 - - COMPLETED 250,000 Waiting IDOT Invoice Traffic Signal Upgrades - Sheridan Road Chicago to CentralPublic Works CIP Fund Reserves Capital Improvement Fund Yes411,000 17,787 Under Construction411,000 411,000 Waiting IDOT Invoice 4,477,945 387,813 3,194,655 1,732,172 - Noyes Roof Project PRCS Grant Capital Improvement Fund No 120,000 2,830 5/31/2012 8/13/2012 5% varies - see comments50,000 9/30/201370,000 emergency repairs work to be performed in August 2012. Consultant selection for design work pending council approval Bridge Rehab Program - Lincoln Street (HBP)Public Works GrantCapital Improvement Fund No240,000 - - - The City did not request grantBridge Street Bridge (HBP)Public Works GrantCapital Improvement Fund No200,000 8,469 200,000 - Waiting IDOT ApprovalChicago Avenue StreetscapePublic Works GrantCapital Improvement Fund Yes800,000 - January800,000 CompletedDempster Traffic Signal CMAQ ImprovementsPublic Works GrantCapital Improvement Fund No24,000 - 6/12/2012Consultant Selection in Progress- 24,000 Traffic Signal Upgrades - Sheridan Road (Carryover)Public Works GrantCapital Improvement Fund Yes674,000 - Under Construction674,000 - City will be reimbursed by IDOT after billing by contractor in 2012. Traffic Signal Upgrades - Sheridan Road (New Money)Public Works GrantCapital Improvement Fund No135,000 - Under Construction135,000 - City will be reimbursed by IDOT after billing by contractor in 2012. SUBTOTAL2,193,000 11,299 1,859,000 94,000 - Ecology Center GreenhousePRCSIDNR Grant Capital Improvement Fund No375,000 - - - Grant not awarded.Ladd Arboretum Bike Path RenovationsPRCSIDNR Grant Capital Improvement Fund No200,000 - - - Grant not awarded.Lakefront - Lagoon Area ImprovementsPRCSIDNR Grant Capital Improvement Fund No400,000 - 8/9/2012 10/8/2012 3%rfp for professional services being prepared- 6/1/2014400,000 SUBTOTAL975,000 - - 400,000 - Animal Shelter RenovationsPRCS Private Donation Capital Improvement Fund Yes450,000 - TBD TBD 0%on hold pending decisions from CARE- TBD- Unlikely that City will receive donation in 2012. No carryover listed until City receives confirmation from entity. Currey Park RenovationsPRCS Private Donation Capital Improvement Fund No200,000 - TBD TBD 0% on hold- TBD- Unlikely that City will receive donation in 2012. No carryover listed until City receives confirmation from entity. Grey Park RenovationsPRCS Private Donation Capital Improvement Fund No26,200 - TBD TBD 0% on hold- TBD- Unlikely that City will receive donation in 2012. No carryover listed until City receives confirmation from entity. Grandmother ParkPRCS Private Donation Capital Improvement Fund Yes125,000 3,325 TBD TBD 10%Concept design complete. Construction documents will be produced when private funding is provided.- TBD121,675 Lakefront - Lagoon Area ImprovementsPRCS Private Donation Capital Improvement Fund No500,000 - 8/9/2012 10/8/2012 3%rfp for professional services being prepared- 6/1/2014500,000 Design to occur in 2012. Construction will be completed in 2014. SUBTOTAL1,301,200 3,325 - 621,675 - Alley MaintenancePublic Works SA Reserves Special Assessment No125,000 1,425 125,000 - Alley Paving City SharePublic Works SA Reserves Special Assessment No670,000 2,790 June 7/9/2012Construction start Early August670,000 November- Page 5 of 7114 of 660
ATTACHMENT 3 123456789ACDFHQRSTUVWXYZCity of Evanston - 6 Month CIP ReportFY 2012 Capital Improvement Plan Sorted by Fund & Funding SourceYTD Expenditures through 06-30-2012 FundingFund Carryover Adopted YTD Expenses Project ApprovalPercent CompleteProjectFinalEstimated Completion Preliminary 2013 Carryover DescriptionDepartmentSourceResponsibleY/NFY 126/30/2012Bid DateDateYTDStatusExpenseDateEstimateComments256261262263264265266267269270271272273274275276278279280283284Alley Paving Private SharePublic Works SA Reserves Special Assessment No360,000 - June 7/9/2012Construction start Early August360,000 November- SUBTOTAL1,155,000 4,215 1,155,000 - - Maple Garage Store Front ImprovementCEDParkingParkingYes150,000 - - 150,000 Deferred to 2013.Citywide Parking Meter UpgradesAdmin Serv ParkingParkingNo1,400,000 - 400,000 1,000,000 $400K estimate to be spent in 2012. Remaining $1M to be spent in 2013. Resurfacing of City Owned Surface LotsAdmin Serv ParkingParkingNo210,000 - - 210,000 Deferred to 2013.Comprehensive Signage ProgramAdmin Serv ParkingParkingNo250,000 - 30,000 220,000 $30,000 estimate to be spent in 2012. Remaining $220,000 to be spent in 2013. Parking Garages - Capital Maintenance PRCS Parking Parking No 800,000 45,024 1/26/2012 3/26/2012 15% varies - see comments240,000 fall 2013560,000 Sherman light pole replacements under construction, Church roof replacement being designed, Maple access hatches being designed, Sherman façade inspections complete, Sherman façade repair rfp being prepared. Service Center Parking Deck RepairsPRCSParkingParkingYes50,000 - - - Project will not be funded by Parking Fund, only capital projects fund. Parking Lot 4 ImprovementsPublic Works ParkingParkingYes540,000 - - 540,000 Deferred to 2013SUBTOTAL3,400,000 45,024 670,000 2,680,000 - Filter and Filter Roof RehabUtilities Water RevenuesWaterNo995,000 1,141,012 1/18/2011 2/14/2011 99%all physical work on project is completed, waiting final O&M and record drawings. Final invoices for Keno and CDM yet to come.1,533,000 9/30/2012- We anticipated that the filter block would be delivered and paid for in 2011. However, since the block didn't arrive until 2012, we did not request a sufficient carry over. The project was completed under original total allocation. Security Improvements Utilities Water RevenuesWaterNo50,000 9,664 various various20%50,000 12/31/2012- Zebra Mussel System RepairUtilities Water RevenuesWaterYes90,000 - 9/25/2012 10/11/2012 0%Will hire Engineer to do design20,000 70,000 Engineer will start design in 2012 but finish in 2013. This $70k should be added to the $1.3M shown in FY13 SCADA System ImprovementsUtilities Water RevenuesWaterYes1,340,000 280,214 4/7/2011 5/9/2011On budget & schedule900,000 12/31/2012- Water Main InstallationUtilities Water RevenuesWaterNo3,100,000 310,910 4/3/2012 4/23/2012On budget & schedule3,600,000 12/31/2012- Original award at $2,603,529 but a big CO is expected for Central St WM being added to project Asbestos RemovalUtilities Water RevenuesWaterNo50,000 - 7/31/2012 8/13/2012 0%design complete and out to bid50,000 12/31/2012- Work is scheduled to be done in fall when contractors are finished working in school buildings. Standpipe PaintingUtilities Water RevenuesWaterNo1,120,000 - - - This project was deferred. Costs for sludge disposal from 2011 and 2012 are anticipated to exceed budget and will be offset by not completing this project. Page 6 of 7115 of 660
ATTACHMENT 3 123456789ACDFHQRSTUVWXYZCity of Evanston - 6 Month CIP ReportFY 2012 Capital Improvement Plan Sorted by Fund & Funding SourceYTD Expenditures through 06-30-2012 FundingFund Carryover Adopted YTD Expenses Project ApprovalPercent CompleteProjectFinalEstimated Completion Preliminary 2013 Carryover DescriptionDepartmentSourceResponsibleY/NFY 126/30/2012Bid DateDateYTDStatusExpenseDateEstimateComments288290291292293294295296297298299300301302303304306307308309310311312313314315316317Master Meter ReplacementUtilities Water RevenuesWaterNo50,000 - 7/31/2012 9/10/2012 0% RFP for engineer is out25,000 25,000 Roof ReplacementsUtilities Water RevenuesWaterNo150,000 - 9/11/2012 9/24/2012 0%Arch hired and design complete150,000 12/31/2012- Switchgear RepairUtilities Water RevenuesWaterYes12,000 34,562 9/8/2011 10/24/2011 0%project delayed due to equipment delivery34,562 12/31/2012- High Lift Window ReplacementUtilities Water RevenuesWaterYes110,000 - 2/7/2012 2/27/2012 0%Windows are fabricated and installation should start soon62,000 12/31/2012- SUBTOTAL7,067,000 1,776,362 6,424,562 95,000 - Water Utility SCADA System UpgradesUtilities Water GrantsWaterYes350,000 - 4/7/2011 5/9/2011On budget & schedule262,500 12/31/2012- $87,500 of this grant was actually received in FY2011 SUBTOTAL350,000 - 262,500 - - Switchgear RepairUtilities Water - Insurance WaterNo420,000 - 9/8/2011 10/24/2011 0%project delayed due to equipment delivery420,000 12/31/2012- SUBTOTAL420,000 - 420,000 - - Emergency Sewer WorkUtilities Sewer RevenuesSewerNo75,000 - 7/31/2012 8/13/2012will be lining sewer mains as part of Contract B50,000 12/31/2012- Sewer LiningUtilities Sewer RevenuesSewerNo250,000 250,000 2/21/2012 3/19/2012 100% project complete250,000 8/15/2012- Sewer Repairs on Street ImprovementsUtilities Sewer RevenuesSewerNo428,000 68,353 7/31/2012 8/13/2012CIPP Contract B is out to bid 425,000 12/31/2012- SUBTOTAL753,000 318,353 725,000 - - Large Diameter Sewer Rehabilitation - Phase 1UtilitiesIEPA LoanSewerNo4,000,000 8/24/2012 9/10/2012design completed3,756,775 10/31/2013This is an IEPA loan projectSUBTOTAL4,000,000 - 3,756,775 - - TOTAL EXPENDITURES 41,396,358 3,616,003 N/A N/A N/AN/A 28,943,193 N/A 9,762,492 Page 7 of 7116 of 660
ATTACHMENT 4
DATE TIME ACTIVITY
Monday, August 13, 2012 7PM* Presentation of FY 2013 Budget Calendar
Mid-Year 2012 Budget Review
Tuesday, September 18, 2012 7PM City Council Goal Setting Session
Wednesday, September 19, 2012 7PM Citizen Budget Input Session
Friday, October 12, 2012 5PM Proposed Budget to City Council
Monday, October 29, 2012 7PM City Council Budget Discussion
Saturday, November 10, 2012 9AM - 1PM Special City Council Meeting
Public Hearing - Truth in Taxation
Public Hearing - FY 2013 Proposed Budget
Preliminary Tax Levy Estimate
Tuesday, November 13, 2012 7PM Optional Special City Council Meeting - Budget Discussion
Monday, November 19, 2012 7PM Budget Adoption
Monday, December 10, 2012 7PM* Tax Levy Adoption & Tax Levy Abatement
* Meeting Times are Approximate
City of Evanston
City Council Budget Calendar
Fiscal Year 2013
Rosh Hashanah is September 17th and 18th. Yom Kippur is September 25th and 26th.
Columbus Day is October 8th. Thanksgiving is November 22nd.
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CITY COUNCIL July 23, 2012
ROLL CALL – PRESENT: Alderman Rainey Alderman Wilson
Alderman Burrus Alderman Holmes
Alderman Fiske Alderman Tendam
Alderman Braithwaite Alderman Grover
ABSENT: Alderman Wynne
A quorum was present
PRESIDING: Mayor Elizabeth B. Tisdahl
The Regular Meeting of the City Council was called to order by Mayor Tisdahl at 8:35
p.m. on Monday, July 23, 2012 in the Council Chamber.
Mayor Tisdahl announced that the presentation by Citizen’s Greener Evanston would be
postponed since they were not able to be present. She then called on Carlos Ruiz of the
Evanston Preservation Commission for presentation of the 2012 Preservation and Design
Awards. He introduced Garry Shumaker, chairman of the Preservation Commission and
Kris Hartzell, vice-chairman to announce the award recipients.
City Manager Public Announcements: Assistant City Manager Marty Lyons called upon
City Attorney Grant Farrar who then introduced new assistant city attorney Henry Ford.
Communications: Acting City Clerk Elaine Autwell announced the consolidated election
calendar dates regarding the April 9, 2013 election.
Citizen Comment: Mayor Tisdahl read a brief statement regarding guidelines for citizen
comments and then called the first speaker.
Priscilla Giles: with regard to the proposed contract for another debris hauling & disposal
company, she inquired why another company was needed when we already have two in
place. Assistant City Manager Lyons answered that it was because this particular
company has the style of trucks needed to haul certain material from the water
department. She also expressed her concern of a lack of a handicap accessible
entrance at Fleetwood-Jourdain. Alderman Rainey requested a report on the matter from
Facilities Management.
Junad Rizki: expressed his views regarding the recommendation of a member of the
Mayor’s Compensation Committee that Council’s salaries be cut, his concerns regarding
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the cost of medical benefits to the taxpayer for Council and the Mayor, and his concern
over the City giving a business $35,000 to open a food establishment. He feels that
money being spent for private use and not public use is outrageous. He continued with
a complaint about staff denying Freedom of Information Act requests from citizens.
Douglas R. Cannon: attorney representing Padma Rao and BK Rao voiced his concern
over his clients not being able to speak their views during citizen comment. He told
Council that if the Mayor turned off the microphone while they were speaking it would be
a violation of their first amendment rights.
B.K. Rao and Padma Rao: both submitted statements about the Council’s and Mayor’s
treatment of them during their comments against destroying trees in Evanston.
Mike Vasilko: regarding the study for performing arts focus group meetings, he
expressed his concern that although the meetings are open to the public, there were no
public notices of the meetings. He would also like to see the final report include an
independent market study along with the financial analysis.
Tina Paden: her complaint is about 1509 Emerson (an NSP2 project). Work began in
the Fall of 2011 and she says that contractors are not following the rules and regulations
regarding the renovation work. The building was supposed to be demolished but work
stopped in February of this year and nothing else has been done. She can’t get answers
from anyone on the status. This property is next door to a building that her family owns
and they are having a problem renting it out because of the current condition of 1509.
.
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of July 9, 2012
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 07/01/12 $2,781,931.55
(A2) City of Evanston Bills FY2012 through 07/24/12 $4,194,076.45
(A3.1) Approval of Maintenance Plan Agreement for Sherman Plaza in the Amount
of $115,000 for One Year beginning August 23, 2012
The Parking/Transportation Committee and staff recommend approval to
continue a maintenance agreement for Sherman Plaza that was established in
2006. The agreement covers the period of August 23, 2012 through August 22,
2013. Funding is provided by the Parking Fund Account 7036.62660 in the
amount of $115,000.
For Action
(A3.2) Approval of Contract Award to L. Marshall, Inc. for the 2012 Roof
Replacement Project at the Police-Fire Headquarters (Bid 12-145)
Staff recommends approval of the 2012 Roof Replacement Project at the
Police/Fire Headquarters to L. Marshall, Inc. (2100 Lehigh Avenue, Glenview, IL)
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8/8/2012 8:49 AM
in the amount of $384,000. Funding is provided by the Capital Improvement Plan
Projects #415739 and #415227 with a total budget of $410,000.
For Action
(A3.3) Approval of Contract with KLF Trucking for 2012 Debris Hauling and
Disposal (Bid 12-149)
Staff recommends that City Council authorize the City Manager to execute a
contract for debris hauling and disposal (Bid 12-149) with KLF Trucking (2300 W.
167th Street, Markham, IL) in the amount of $163,305. Funding is provided by the
Water Fund (7115.62415), Sewer Fund (7400.62415) and General Fund
(2670.62415) with a total budget of $110,000 for the remainder of FY2012.
For Action
(A4) Approval of Change Order #3 for the Service Center Parking Deck Repair
Project (Bid 12-65)
Staff recommends that City Council authorize the City Manager to execute
change order #3 with G.A. Johnson & Son for the Service Center Parking Deck
Repair Project, which extends the substantial completion deadline from July 20,
2012 to September 10, 2012.
For Action
(A5) Resolution 26-R-12: Authorizing Access to the Local Government Debt
Recovery Program
Staff recommends adoption of Resolution 26-R-12 authorizing the City Manager
to execute an Intergovernmental Agreement with the Illinois Office of the
Comptroller for access to the Local Debt Recovery Program to recoup dollars
owed to the City of Evanston.
For Action
(A6) Approval of Extension of Agreement for Collection Coordinator Position
Staff recommends that City Council authorize the City Manager to execute an
extension of the agreement with Accountemps for the Collection Coordinator
position through December 31, 2012. Funding is provided by Administrative
Services Account 1905.62185 with a FY 2012 budget of $50,000.
For Action
(A7) Ordinance 73-O-12 Amending Title 10, Section 9, Parking “Prohibited at
Certain Times,” Regarding Prohibited Parking on Lake Street
The Transportation/Parking Committee and staff recommend that the City
Council approve Ordinance 73-O-12 amending portions of City Code Section 10-
11-9, Schedule IX, Parking “Prohibited Parking at Certain Times,” to add “At any
time, daily except Saturday, Four o’clock (4:00) P.M. to eight o’clock (8:00) P.M.
and Sunday”, Lake Street, South side, Maple Avenue to Oak Avenue.
For Introduction
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8/8/2012 8:49 AM
(A8) Ordinance 75-O-12, Amending Title 3, Chapter 15 of the City Code,
“Secondhand, Junk and Antique Dealers”
Staff recommends consideration of Ordinance 75-O-12, which amends Title 3,
Chapter 15 of the City Code to more thoroughly regulate Junk Dealers and
Peddlers, including scrap metal scavengers. Suspension of the Rules is
requested for Introduction and Action on July 23, 2012.
For Introduction and Action
(A9) Ordinance 77-O-12, Increasing the Number of Class C Liquor Licenses to
Permit Issuance to Found Investment, LLC
The Local Liquor Commissioner recommends adoption of Ordinance 77-O-12,
which amends Subsection 3-5-6-(C) of the Evanston City Code of 1979, as
amended, to increase the number of Class C liquor licenses from 30 to 31 to
permit issuance to Found Investment, LLC d/b/a Found Restaurant, 1631
Chicago Avenue. This ordinance was introduced at the July 9, 2012 City Council
meeting.
For Action
PLANNING & DEVELOPMENT COMMITTEE
The following two agenda items P1 and P2 relate to amending the Zoning Ordinance and
the Zoning Map for property located at 2628 Crawford and 2635 Crawford Avenue in
Evanston.
(P1) Ordinance 69-O-12 Amending Portions of the Zoning Ordinance, “oCSC
Central Street Corridor Overlay District”
Evanston Plan Commission and staff recommend that the City Council approve
Ordinance 69-O-12 that would amend the Zoning Ordinance to create Sub-area
6a of the Central Street Overlay District (oCSC) that would allow consideration of
a drive-through as a special use along Gross Point Road.
For Introduction OFF Consent Agenda
(P2) Ordinance 70-O-12 Amending the Zoning Map to Re-Zone Certain
Properties 2635 Crawford Avenue, Evanston
Plan Commission and staff recommend approval of Ordinance 70-O-12 to rezone
a vacant lot at 2635 Crawford Avenue from an R2 Single Family Residential
Zone to a B1a Business District Zone. Adoption requires a favorable vote of
three-fourths (3/4) of all the Aldermen elected to the City Council.
For Introduction OFF Consent Agenda
MAYOR’S COMPENSATION COMMITTEE
(O1) Report of Mayor’s Compensation Committee
It is recommended that City Council receive the report of the Mayor’s
Compensation Committee.
For Action
ECONOMIC DEVELOPMENTCOMMITTEE
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8/8/2012 8:49 AM
(O2) Approval of Financial Assistance through the Façade Improvement
Program for Studio SLK (1934 Maple Avenue)
The Economic Development Committee and staff recommend approval of
financial assistance for façade improvements for Studio SLK, located at 1934
Maple Avenue on a 50/50 cost-sharing basis not to exceed $1,318. Funding is
provided by the Economic Development Fund’s Business District Improvement
Fund Account (5300.65522).
For Action
(O3) Resolution 58-R-12 Authorizing the City Manager to Execute an Economic
Development Grant Agreement with Now We’re Cookin’, Inc.
The Economic Development Committee and staff recommend approval of
Resolution 58-R-12 authorizing the City Manager to execute a Funding
Agreement with Now We’re Cookin’, Inc. and approval of a $35,050 grant for the
period August 1, 2012 through December 31, 2012. Staff recommends using
funds from the Economic Development Fund’s Economic Development
Partnership Contribution Account (5300.62659).
For Action OFF Consent Agenda –
HOUSING AND COMMUNITY DEVELOPMENT ACT
COMMITTEE
(O4) Resolution 53-R-12 Amending the 2012 One Year Action Plan
Recommended by the Housing & Community Development Act Committee
The Housing & Community Development Act Committee recommends approval
of Resolution 53-R-12, authorizing the City Manager to submit a substantial
amendment to the City of Evanston Consolidated Plan 2012 Action Plan for the
Community Development Block Grant Program.
For Action
APPOINTMENTS
(APP1) For Appointment to:
Board of Ethics Lara Trujillo Webb
Motion made and seconded to approve Consent Agenda. Passed on vote 8-0.
ITEMS FOR DISCUSSION
(A8) Ordinance 75-O-12, Amending Title 3, Chapter 15 of the City Code,
“Secondhand, Junk and Antique Dealers”
Staff recommends consideration of Ordinance 75-O-12, which amends Title 3,
Chapter 15 of the City Code to more thoroughly regulate Junk Dealers and
Peddlers, including scrap metal scavengers. Suspension of the Rules is
requested for Introduction and Action on July 23, 2012.
For Introduction and Action
Alderman Rainey stated this item should be for Introduction only and that it would
come back at another time with amended language.
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8/8/2012 8:49 AM
(P1) Ordinance 69-O-12 Amending Portions of the Zoning Ordinance, “oCSC
Central Street Corridor Overlay District”
Evanston Plan Commission and staff recommend that the City Council approve
Ordinance 69-O-12 that would amend the Zoning Ordinance to create Sub-area
6a of the Central Street Overlay District (oCSC) that would allow consideration of
a drive-through as a special use along Gross Point Road.
For Introduction OFF Consent Agenda – Back to Committee
(P2) Ordinance 70-O-12 Amending the Zoning Map to Re-Zone Certain
Properties 2635 Crawford Avenue, Evanston
Plan Commission and staff recommend approval of Ordinance 70-O-12 to rezone
a vacant lot at 2635 Crawford Avenue from an R2 Single Family Residential
Zone to a B1a Business District Zone. Adoption requires a favorable vote of
three-fourths (3/4) of all the Aldermen elected to the City Council.
For Introduction OFF Consent Agenda – Back to Committee
(O3) Resolution 58-R-12 Authorizing the City Manager to Execute an Economic
Development Grant Agreement with Now We’re Cookin’, Inc.
The Economic Development Committee and staff recommend approval of
Resolution 58-R-12 authorizing the City Manager to execute a Funding
Agreement with Now We’re Cookin’, Inc. and approval of a $35,050 grant for the
period August 1, 2012 through December 31, 2012. Staff recommends using
funds from the Economic Development Fund’s Economic Development
Partnership Contribution Account (5300.62659).
For Action OFF Consent Agenda –
Alderman Fiske moved and it was seconded to adopt this resolution. Alderman
Rainey feels that the City should not be giving money away especially to
businesses. To establish a grant is not prudent.
Roll Call vote 4 Ayes & 4 Nays. Mayor votes Aye to break the tie.
Call of the Wards:
Alderman Rainey: the Food Truck Fest at Brummel Park will be on July 26 and will be
cash only. Bike the Ridge will be September 30.
Alderman Burrus: thanked 9th ward residents for coming to the Ward meeting, Grace
Lutheran Church for hosting and City staff for presenting.
Alderman Fiske – congratulated everyone who received a preservation award tonight.
Alderman Braithwaite: wished Alderman Grover and Alderman Burrus a belated
birthday for having a July birthday along with him. He thanked Safeway for the donation
of $25,000 from the employees of the Dominick’s in the 7th Ward to the Grandmother
Park Initiative. He also announced that his August Ward meeting is canceled.
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Alderman Wilson: reminded all that the ‘Run for Walk’ event is on Sunday at Ryan Field
@ 7:30. It is a fundraiser for the care for Evanston animal shelter.
Alderman Holmes: wanted to remind everyone about the upcoming ‘My Evanston, My
Neighbors: Constructive Dialogues on Race’ event to be held on August 9 @ 7:00 pm in
the Parasol Room of the Civic Center. It will be the first of three events.
Alderman Tendam: no report
Alderman Grover: wanted to add to Alderman Wilson’s mention of the ‘Run for Walk’
event that it starts and ends at Ryan Field and that it is also an event to honor former
football coach Randy Walker. Also, the first workshop on public safety will be held on
Tuesday night at the Civic Center.
Alderman Wilson moved to adjourn to Executive Session @ 9:30. It was seconded. All
in favor.
Respectfully submitted,
Elaine Autwell, Deputy City Clerk
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DRAFT MINUTES AUGUST 6, 2012
1
CITY OF EVANSTON, ILLINOIS
SPECIAL CITY COUNCIL MEETING
Monday, August 6, 2012
6 p.m.
Council Chambers
Lorraine H. Morton Civic Center
2100 Ridge Avenue
Evanston, IL
Roll Call: Alderman Burrus Alderman Wilson
Alderman Fiske Alderman Grover
Alderman Braithwaite Alderman Tendam
Alderman Wynne Alderman Rainey
Absent: Alderman Holmes
Presiding: Mayor Elizabeth B. Tisdahl
Mayor Tisdahl called the Special Meeting of the City Council to order at 6:06 pm. She
then read a statement prepared concerning the Citizen Comments. Alderman Fiske
arrived after the meeting had begun.
Citizen Comment:
Natalie Watson, 820 Oakton St. spoke of her total agreement of the Pedestrian Safety
Report in creating Evanston as one of the most livable and walk able city in America.
Cass Wolfe, 325 Dewey Ave. asked for the specific need as the Executive Director of the
daycare center on Maine Street for the baby toddlers they care for. She asked for the
staff to reconsider to not placing a walkway there for their safety crossing to the park. She
also handed the City Clerk a petition signed by parents and employees of the center.
Shiraine Y. Taylor, 124 Clyde Ave. she is one of the teachers of the daycare center who
also encourages the Council to place a crosswalk at the location for the safety of the
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DRAFT MINUTES AUGUST 6, 2012
2
children in their care.
Betty Ester, 2031 Church Street spoke of her concern for the congestion that will occur
with the bus stop extension at Dodge and Darrow due to the narrowing of the street as a
result of the extension.
Padma Rao, 2246 Sherman Avenue stated the Council’s statement concerning
pedestrian safety presents a contradiction of what is really happening with real
pedestrians in her own community instead of fictitious ones the Council is approving. She
called the Council’s words and deeds as being hypocrisy.
BK Rao, 2246 Sherman Avenue spoke of how the Mayor and Council always attack her
and her daughter and constantly turn off the microphones when they speak concerning
the trees. After the trees were mentioned and Mayor Tisdahl cautioned that the subject
has been closed, both Padma Rao and B.K. Rao (her mother) stated she had the right to
speak on pedestrian safety and trees. The Mayor then turned the microphones off and
the two of them began to rail on the Mayor and also accused her and the Council of not
fulfilling their fiduciary responsibility to the citizens.
Bruce Enenbach, 733 Emerson he spoke of his frequent walking and that there should
be education and abundant, strict enforcement of the law, because this is the only way to
get drivers to obey the safety rules that are for everyone.
Carl Bova, 1322 Roselle Street spoke of the amount of money the City is asking for
($56,000) when in the past the Transportation budget was only $10,000 for the whole
year for the City. He stated he could not condone the spending for the items suggested,
but the monies should be diverted to improve markings, sidewalks and signage around
the City.
Pedestrian Safety:
(A)Pedestrian Safety Evaluation Committee Report
Staff recommends that City Council accept the Pedestrian Safety Report and the
recommendations developed by the Pedestrian Safety Evaluation Committee.
For Action
Director of Public Works, Suzette Robinson gave a presentation of one of the Council’s
goals that were expressed. During her presentation (which can be downloaded from the
Council packet on the City’s website) the Aldermen had numerous questions and
concerns some of which were:
1) The placement of the signs and devices to deter speeding
2) Lack of concern for requests for safety measures on Oakton
3) Concerns of Davis and Forest crossings
4) Parent participation to volunteer for crossing guards
5) Making the speed limit of 25 mph throughout the City of Evanston
6) Reaching out to Northwestern to provide crossing guards
Alderman Wynne motioned to approve the recommendation to accept the Pedestrian
Safety Report and it was seconded by Alderman Wilson. A voice vote was received
unanimously.
(B) Approval of Participation in a Joint Contract for Pavement Marking
Staff recommends City Council approval to participate in a contract through the
Suburban Purchasing Cooperative (SPC) for Pavement marking services. Participation
in this contract will allow the City of Evanston to apply Thermoplastic marking materials
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DRAFT MINUTES AUGUST 6, 2012
3
at various locations throughout the City in support of the pedestrian safety program.
Participation in this contract would not exceed $75,000.
For Action
City Manager Bobkiewicz moved to have item (B) approved and it was seconded by
Alderman Grover. Alderman Rainey stated she hoped this would be an exerted effort to
have all of the City’s markings to be more visible to the public. With a Roll Call vote of 8-
0 the item was approved.
(C) Approval of Single Source Purchase of 10 LED Solar Powered School
Crossing Warning Signs Systems
Staff recommends City Council approval for the purchase of 10 LED solar powered
School Crossing Warning Sign Systems from the TAPCO Traffic & Parking Control
Company, Inc. (5100 W. Brown Deer Road, Brown Deer, WI 53223) in the amount of
$56,950.
For Action
Alderman Rainey motioned to approve the item (C) and was seconded by Alderman
Burrus. There will be ten locations and twenty signs on each corner (this is a dual sign
placement). A Roll Call vote was taken with a 8-0 result and the item (C) was approved.
Motion to adjourn was made by Alderman Grover & seconded by Alderman Tendam. The
Special City Council Meeting ended at 8:15pm.
Submitted by:
Hon. Rodney Greene, CMC
City Clerk
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ADMINISTRATION & PUBLIC WORKS COMMITTEE
Monday, August 13, 2012
5:45 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN GROVER, CHAIR
II. APPROVAL OF MINUTES OF REGULAR MEETING OF July 23, 2012
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 07/15/12 $2,881,632.24
City of Evanston Payroll through 07/29/12 $2,809,797.48
(A2) City of Evanston Bills FY2012 through 08/14/12 $6,820,727.71
City of Evanston Credit Card Activity ending June 30, 2012 $ 140,652.53
(A3.1) Approval of Contract Award to UrbanWorks, Ltd. For Comprehensive
Signage Design Program (RFP 12-41)
The Transportation and Parking Committee, Economic Development Committee
and staff recommend that City Council authorize the City Manager to execute a
contract for the Comprehensive Signage Design Program to UrbanWorks, Ltd.,
(213 West Institute Place, Suite 710, Chicago, IL) in the total amount of $52,270.
Funding will be provided from: the Parking Fund (7005.65515); the West End TIF
(5870.65515); and $4,280 from CDBG Fund (5170.62951).
For Action
(A3.2) Approval of Contract Extension to Morton Salt for the Purchase of Rock
Salt for 2012-13 Winter Season
Staff recommends City Council approval of a one-year contract extension for the
purchase of up to 7,000 tons of rock salt from Morton Salt (123 N. Wacker Drive,
Chicago, IL) at a cost of $60.61 per ton for a winter season total of $424,270.
Funding is provided by the General Fund Snow and Ice Control Account
2680.65015.
For Action
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(A3.3) Approval of Contract Award to Chicagoland Paving for 2012 Additional
Streets Resurfacing Project (Bid 12-161)
Staff recommends the City Council authorize the City Manager to execute a
contract in response to Bid 12-161 to award the 2012 Additional Streets
Resurfacing Contract to Chicagoland Paving (225 Telser Road, Lake Zurich, IL)
in the amount of $689,606.44. Funding will be provided from the Capital
Improvement Fund from the one-time General Fund transfer of $1,000,000
previously approved by the City Council.
For Action
(A3.4) Approval of Contract Award to Jasco Electric Corporation for the Lorraine
H. Morton Civic Center Parking Lot Lighting Replacement Project (Bid 12-
148)
Staff recommends that City Council authorize the City Manager to execute a
contract for the Lorraine H. Morton Civic Center (LHMCC) Parking Lot Lighting
Replacement Project with Jasco Electric Corporation (2750 Barney Court,
McHenry, IL) in the amount of $208,669. Funding is provided by Capital
Improvement Program (Project 415176) with a budget of $320,000.
For Action
(A3.5) Approval of Contract Award to Altus Works, Inc. for Noyes Cultural Arts
Center Chimney & Roof Project (RFP 12-132)
Staff recommends that City Council authorize the City Manager to execute a
contract for professional architectural and engineering services for the 2013
Noyes Cultural Arts Center Chimney & Roof Project to Altus Works, Inc. (4224 N.
Milwaukee Avenue, Chicago, IL) at a total cost of $70,840. Funding is provided
by Capital Improvement Program (Project 415663) with a budget of $120,000.
For Action
(A3.6) Approval of Contract Award to Midway Contracting Group, LLC for the
Evanston Water Utility Asbestos Abatement Phase 3 (Bid 12-155)
Staff recommends that City Council authorize the City Manager to execute a
contract for Asbestos Abatement Phase 3 at the Evanston Water Utility (Bid 12-
155) with Midway Contracting Group, LLC (7413 W. Duvan Drive, Tinley Park, IL)
in the amount of $39,000. Funding will be provided by the Water Fund, Account
733095.65515, which has a budget of $50,000 specifically allocated for this
project.
For Action
(A3.7) Approval of Contract Award to American Pipe Liners, Inc. for 2012 CIPP
Sewer Rehabilitation Contract B (Bid No. 12-154)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2012 Cured-In-Place Pipe Lining Contract B (Bid 12-154) with
American Pipe Liners, Inc. (P.O. Box 28, Highland Park, IL) in the amount of
$202,779. Funding will be provided by the Sewer Fund, Capital Improvement
Account 7420.65515 which has a budget allocation of $503,000.
For Action
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(A4) Approval of Line of Credit for Howard Ridge and West Evanston TIF
Districts
Staff recommends that City Council Staff recommends that City Council
authorize the City Manager to sign an agreement with First Bank and Trust to
have access to a Line Of Credit up to an amount of $2.2 million for use in the
Howard Ridge and West Evanston TIF Districts.
For Action
(A5) Approval of Sidewalk Café for The Alcove, 512 Main Street
Staff recommends that City Council consider a first-time application for a
sidewalk café (SWC) permit for The Alcove, a Type 1 Restaurant located at 512
Main Street.
For Action
(A6) Resolution 56-R-12: Authorizing a Lease Agreement for the Computer Lab
in the Main Library with National Able Network, Inc.
Staff recommends City Council approval of Resolution 56-R-12 authorizing the
City Manager to sign the lease agreement with National Able Network, Inc., for
the lease of a computer lab in the Main Library. The lease will be for a six month
term (July 1 through December 31, 2012), with an option to extend and leased at
a rental rate of $8,800 for the initial term.
For Action
(A7) Resolution 60-R-12 Authorizing Extension of Service Agreement with
Evanston Community Media Center (ECMC)
Staff recommends City Council approval of Resolution 60-R-12 authorizing the
City Manager to execute an amendment to the Service Agreement between the
City and Evanston Community Media Center, Inc. The amendment would extend
the terms and conditions of the previous service agreement through December
31, 2012.
For Action
(A8) Resolution 61-R-12 Authorizing Extension of a License to Comcast,
Allowing Maintenance of a Building and Fence in the Public Right-of-Way in
James Park
Staff recommends City Council approval of Resolution 61-R-12 which authorizes
a three (3) year extension of license to Comcast for facilities in James Park.
For Action
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(A9) Ordinance 58-O-12: Regarding Designation of Chicago/Main Tax Increment
Financing District
Staff recommends adoption of Ordinance 58-O-12, “Designating, Proposing
Approval of a Redevelopment Plan and Project, Adopting Tax Increment
Allocation Financing, Convening a Joint Review Board, and Calling a Public
Hearing Regarding the Proposed Chicago/Main Redevelopment Area.” Adoption
of this ordinance will initiate the public hearing process for the designation of the
Chicago/Main Tax Increment Financing (TIF) District.
For Introduction
(A10) Ordinance 78-O-12 Authorizing the Sale of Surplus Property
Staff recommends the City Council approve Ordinance 78-O-12 authorizing the
sale of various vehicles and equipment owned by the City through public auction.
The vehicles and equipment are either presently out of service or will be, and are
assigned to various divisions/departments within the City of Evanston.
For Introduction
(A11) Ordinance 79-O-12 Decreasing the Number of Class B Liquor Licenses Due
to End of Alcohol Sales at Golden Olympic
Staff recommends adoption of Ordinance 79-O-12, which amends Subsection 3-
5-6-(B) of the Evanston City Code to decrease the number of Class B liquor
licenses from 17 to 16 due to the end of alcohol sales at Golden Olympic, 1608
Chicago Avenue.
For Introduction
(A12) Ordinance 80-O-12, Decreasing the Number of Class C Liquor Licenses Due
to Closure of Gio Restaurant
Staff recommends adoption of Ordinance 80-O-12, which amends Subsection 3-
5-6-(B) of the Evanston City Code to decrease the number of Class C liquor
licenses from 31 to 30 due to the closure of Gio Restaurant, 1631 Chicago
Avenue.
For Introduction
(A13) Ordinance 81-O-12, Decreasing the Number of Class C Liquor Licenses Due
to Closure of Austin’s Tacos
Staff recommends adoption of Ordinance 81-O-12, which amends Subsection 3-
5-6-(B) of the Evanston City Code to decrease the number of Class C liquor
licenses from 30 to 29 due to the closure of Austin’s Tacos, 622 Davis Street .
For Introduction
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(A14) Ordinance 82-O-12 One-Way South Traffic during Lincoln School Drop-Off
and Pick-Up Hours on Forest Avenue between Lee Street and Main Street
Staff recommends City Council adoption of Ordinance 82-O-12 which amends
Section 10-11-4 (A), Schedule IV (A) of the City Code to make Forest Avenue
one-way south from Lee Street to Main Street during Lincoln School drop-off and
pick-up hours. Suspension of the Rules is requested for Introduction and Action
on August 13, 2012.
For Introduction and Action
(A15) Ordinance 83-O-12 Four-Way Stop at Michigan Avenue and Lee Street
Staff recommends City Council adoption of Ordinance 83-O-12 which amends
Section 10-11-5 (D), Schedule V (D) of the City Code to establish a Four-Way
Stop at Michigan Avenue and Lee Street intersection. Suspension of the Rules is
requested for Introduction and Action on August 13, 2012.
For Introduction and Action
(A16) Ordinance 85-O-12 Amending Schedule I to Reduce Speed Limits on
Chicago Avenue and Central Street
Staff recommends the adoption of the proposed ordinance 85-O-12 by which the
City Council would amend Section 10-11-1, Schedule I of the City Code to
establish a 25 mile per hour speed limit on Chicago Avenue from Dempster
Street to South Boulevard and on Central Street from McDaniel Avenue to
Central Park Avenue. Suspension of the Rules is requested for Introduction and
Action on August 13, 2012.
For Introduction and Action
(A17) Ordinance 86-O-12 Amending Schedule I to Reduce Speed Limit on Oakton
Avenue
Staff recommends the adoption of the proposed ordinance 86-O-12 by which the
City Council would amend Section 10-11-1, Schedule I of the City Code to
establish a 25 mile per hour speed limit on Oakton Avenue from Chicago Avenue
to the city limits. Suspension of the Rules is requested for Introduction and
Action on August 13, 2012.
For Introduction and Action
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
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Administration and Public Works
.
MEETING MINUTES
Administration & Public Works
Monday, July 23, 2012
5:45P.M.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
Members Present: Ald. Braithwaite, Ald. Burrus, Ald. Grover, Ald. Holmes, Ald. Rainey
Members Absent:
Staff Present: Godwin Chen, Paul D’Agostino, Chief Eddington, Grant Farrar,
Doug Gaynor, Louis Gergits, Stephen Griffin, Lonnie Jeschke,
Stefanie Levine, Marty Lyons, Jim Maiworm, Joe McRae, Suzette
Robinson, Dave Stoneback, Matt Swentkofske, Rickey Voss
Others Present: Mayor Elizabeth Tisdahl
Charles and Marjorie Benton
Presiding Member: Alderman Grover
______________________________________________________________________
I. DECLARATION OF A QUORUM: ALDERMAN GROVER, CHAIR
With a quorum present, Chair Grover called the meeting to order at 5:49 p.m.
II. APPROVAL OF MINUTES OF REGULAR MEETING OF July 09, 2012
A voice vote was taken and the minutes of July 09, 2012 were unanimously
approved.
At this time, Chair Grover took a moment to thank Ald. Burrus for her leadership
in chairing this committee over the past months..
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 07/01/12 $2,781,931.55
` A voice vote was taken and the Payroll through 06/17/12 was unanimously
approved.
(A2) City of Evanston Bills FY2012 through 07/24/12 $4,194,076.45
Ald. Rainey asked for an explanation of the payment to CEDA. Doug Gaynor
(Director Parks, Recreation & Community Services Department) stated that the
Community and Economic Development Association (CEDA) of Cook County
funded the Handyman Program in Evanston for $11,000. They have an office in
Evanston; they do the work needed and oversee it. The City then reviews the
work and only then will Handyman be paid. The Handyman Program provides
maintenance assistance for low and middle-income older adult homeowners and
renters in Evanston. Senior Services are responsible for vetting the applicants.
Ald. Rainey asked if the workers were CEDA employees and D. Gaynor replied
that they were.
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A voice vote was taken and the Bills List through 07/24/12 was unanimously
approved.
At this time, Chair Grover welcomed Mayor Tisdahl and Charles and Marjorie
Benton to the podium. Mayor Tisdahl recognized the Benton’s for their generous
donation of the “Eagle” sculpture. It had been originally crafted for the United
States Pavilion at the Brussels World’s Fair in 1958 by Koren Der Harootian. It
has resided in the United States for over 59 years. Mr. Benton spoke and
thanked the various staff in the City that helped make the donation realized. Ald.
Grover thanked them for their generosity.
(A3.1) Approval of Maintenance Plan Agreement for Sherman Plaza in the Amount
of $115,000 for One Year beginning August 23, 2012
The Parking/Transportation Committee and staff recommend approval to
continue a maintenance agreement for Sherman Plaza that was established
in 2006. The agreement covers the period of August 23, 2012 through
August 22, 2013. Funding is provided by the Parking Fund Account
7036.62660 in the amount of $115,000.
A voice vote was taken and A3.1 was unanimously approved.
(A3.2) Approval of Contract Award to L. Marshall, Inc. for the 2012 Roof
Replacement Project at the Police-Fire Headquarters (Bid 12-145)
Staff recommends approval of the 2012 Roof Replacement Project at the
Police/Fire Headquarters to L. Marshall, Inc. (2100 Lehigh Avenue,
Glenview, IL) in the amount of $384,000. Funding is provided by the Capital
Improvement Plan Projects #415739 and #415227 with a total budget of
$410,000.
Ald. Holmes conveyed the thought that she hoped this was it. Ald. Rainey
agreed saying that the last time the City paid, we hoped it would be the last time.
A voice vote was taken and A3.2 was unanimously approved.
(A3.3) Approval of Contract with KLF Trucking for 2012 Debris Hauling and
Disposal (Bid 12-149)
Staff recommends that City Council authorize the City Manager to execute
a contract for debris hauling and disposal (Bid 12-149) with KLF Trucking
(2300 W. 167th Street, Markham, IL) in the amount of $163,305. Funding is
provided by the Water Fund (7115.62415), Sewer Fund (7400.62415) and
General Fund (2670.62415) with a total budget of $110,000 for the remainder
of FY2012.
A voice vote was taken and A3.3 was unanimously approved.
(A4) Approval of Change Order #3 for the Service Center Parking Deck Repair
Project (Bid 12-65)
Staff recommends that City Council authorize the City Manager to execute
change order #3 with G.A. Johnson & Son for the Service Center Parking
Deck Repair Project, which extends the substantial completion deadline
from July 20, 2012 to September 10, 2012.
Ald. Rainey stated that she thought some of these findings should have been
found earlier. She asked if the City used an outside engineering firm. Paul
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D’Agostino (Parks/Forestry & Facilities Management Supervisor) stated that a
few items, like asbestos around a boiler that had been encased in metal, were
invisible at the time the engineering report was prepared. Ald. Rainey asked if
the firm designed the work for the contract and P. D’Agostino replied they did.
Ald. Rainey asked what they did. Did they drill holes. P. D’Agostino said that no
drilling was done, they did soundings. Ald. Rainey noted that engineering firms
are paid big dollars and wondered if they ever discovered big problems. P.
D’Agostino said they did. Ald. Holmes asked if they could be held responsible for
further findings. P. D’Agostino said probably not. Ald. Holmes asked that if they
knew something was there, shouldn’t there have been more investigation to
which P. D’Agostino replied that the firm did the scope as requested. Martin
Lyons (Assistant City Manager/Treasurer) noted that contracts need to be
looked at early on. We want everything to be found out early on. He asked if the
City could anticipate any further additional work. D. Gaynor said yes. The
Contractor will do a change order based on these new findings. He continued, a
consultant cannot find everything. The scope is not written that way. That is why
extra money is put into the plan. Renovations can have surprises. Ald. Grover
asked what change order #4 might look like. P. D’Agostino said they are still
putting the figures together. He should have them in late August or early
September.
A voice vote was taken and A4 was unanimously approved.
(A5) Resolution 26-R-12: Authorizing Access to the Local Government Debt
Recovery Program
Staff recommends adoption of Resolution 26-R-12 authorizing the City
Manager to execute an Intergovernmental Agreement with the Illinois Office
of the Comptroller for access to the Local Debt Recovery Program to
recoup dollars owed to the City of Evanston.
A voice vote was taken and A5 was unanimously approved.
(A6) Approval of Extension of Agreement for Collection Coordinator Position
Staff recommends that City Council authorize the City Manager to execute
an extension of the agreement with Accountemps for the Collection
Coordinator position through December 31, 2012. Funding is provided by
Administrative Services Account 1905.62185 with a FY 2012 budget of
$50,000.
A voice vote was taken and A6 was unanimously approved.
(A7) Ordinance 73-O-12 Amending Title 10, Section 9, Parking “Prohibited at
Certain Times,” Regarding Prohibited Parking on Lake Street
The Transportation/Parking Committee and staff recommend that the City
Council approve Ordinance 73-O-12 amending portions of City Code
Section 10-11-9, Schedule IX, Parking “Prohibited Parking at Certain
Times,” to add “At any time, daily except Saturday, Four o’clock (4:00) P.M.
to eight o’clock (8:00) P.M. and Sunday”, Lake Street, South side, Maple
Avenue to Oak Avenue.
Ald. Rainey suggested that if she was driving up to Lake Avenue and saw this
sign she would not be sure what it meant. The wording needs work. Rickey
Voss (Revenue/Parking Manager) said the signage will be simple, saying
“except Saturday 4 to 8 and Sundays.”
A voice vote was taken and A7 was unanimously approved.
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(A8) Ordinance 75-O-12, Amending Title 3, Chapter 15 of the City Code,
“Secondhand, Junk and Antique Dealers”
Staff recommends consideration of Ordinance 75-O-12, which amends Title
3, Chapter 15 of the City Code to more thoroughly regulate Junk Dealers
and Peddlers, including scrap metal scavengers. Suspension of the Rules
is requested for Introduction and Action on July 23, 2012.
Ald. Rainey proposed an amendment to this ordinance; substitute the word
wagon for truck. There are no “wagons” being used. Ald. Burrus said though
she is not opposed to a change, she felt that “vehicle” was more appropriate.
Grant Farrar (Corporation Counsel/City Attorney) repeated, the nature of the
amendment is to read junk vehicle instead of junk wagon. Ald. Burrus said that it
could be a van or a bus that is used. G. Farrar said that the change will be made
to vehicle and there will be an expanded definition. Ald. Grover asked where this
came from. What specific proposed problems are we looking to address with this
ordinance. This would seek to license junk collectors for the first time. She
continued, are we experiencing theft. Are they unsafe or uninsured. Ald. Burrus
said that in her ward several park on Custer Avenue. She continued, the junk is
the issue, not the vehicle, Often the sticker is from Chicago. The junk is piled
high and parked on residential streets. Ald. Holmes added that there have been
parking complaints in her Ward. Ald. Grover felt the primary issue is the parking.
They do serve a purpose to the City she added. Ald. Rainey stated that all junk
vehicles should have a “B” license. It is a commercial vehicle. Then, they would
have to park behind a residence not on a residential street. However, this does
not address the dangerous load they carry. A3-15-6 requires insurance and a
valid driver’s license. There is no way to contact these people. We might be
able to find them if they have to get a license. Ald. Grover asked if the City Code
or the Illinois State code covers loose loads. G. Farrar thought there may be a
“loose load” clause in the Illinois State Code. If so, a citation could be issued.
Ald. Burrus said that she had called the City Police Department about these
vehicles on Custer Street and they could not find an ordinance to write a ticket
on. Chief Eddington (Police Chief) said that one of the things inherent in the
code is the vehicle has to be in motion. If it is parked, even if it is a loose load, it
is not in ISC violation. This ordinance is to address a broad set of circumstances.
Ald Grover asked if Chicago regulated this activity and G. Farrar said they do.
We will consult with several suburbs and Chicago. Ald. Grover asked if we pass
this now, how do we pass on further information. Ald. Rainey thought it would
happen when they saw the information. Ald. Grover mentioned that this
ordinance was up for introduction and action. She asked if anyone knew why.
There was no response.
A voice vote was taken and A8 was unanimously approved as amended.
IV. ITEMS FOR DISCUSSION
(APW1) Municipal Solid Waste Franchise Cost Assistance Program
Suzette Robinson (Director Public Works) started this discussion and a Power
Point presentation by noting that several months ago, a large business in
Evanston asked for consideration to extend the Municipal Solid Waste Franchise
Cost Assistant Program. The cost assistance program was initiated because at
the time some businesses had a better deal for waste hauling then the City was
offering. This cost assistance plan was for six months. Only seven percent of the
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Administration and Public Works
businesses had a better deal. Sixty thousand dollars was budgeted by the City
to cover this assistance program. We spent seventy-five thousand dollars. The
City was responsible for years one, two and five. There are options to extend the
program. M. Lyons noted that our auditors view this, solid waste contract, on its
own, as an enterprise fund but currently it is part of the general fund. Ald. Rainey
asked if they could be told which entities might get subsidies. S. Robinson said a
list could be supplied. Ald. Rainey asked what the City could do and S. Robinson
said that if they liked one of the options, we could do a memo. S. Robinson noted
that only 7% of the businesses did not elect to participate. These are the ones
this discussion concerns. There are three options. 1) Sharing the increase in cost
with Businesses, 2) covering the entire cost of the increase using Economic
Development and/or the Solid Waste Funds (General Fund) and 3) allowing
businesses to fund increase as originally adopted. M. Lyons said the flip side is
93% of businesses achieved a benefit out of this program. Their costs were
reduced and stabilized. We are now looking at options and ramifications if any
as we continue. Perhaps a memo will not be written. It is the business
community that has asked for this extension. Ald. Holmes said that if she
remembered correctly, several sites had opted out of the program. S. Robinson
stated that hospitals and NU for example have exemptions. There are about ten
in total. Ald. Holmes asked if those exempted will be revisited. S. Robinson
pointed out that national chains do not have much wiggle room. They get gas
increases that we do not allow with our contracts. That is a major advantage to
the franchise program. She said the hospital and NU will be talked with again.
Ald. Grover said that more information was required so this committee could
help.
V. COMMUNICATIONS
VI. ADJOURNMENT
Ald. Holmes moved and Ald. Braithwaite seconded that the meeting be
adjourned. Chair Grover adjourned the meeting at 6.50 p.m.
Respectfully Submitted,
Phillip Baugher
Administrative Assistant, Administrative Services
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To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Marty Lyons, Assistant City Manager/Chief Financial Officer
Richard Perry, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: August 9, 2012
Recommended Action: Staff recommends approval of the City of Evanston Payroll and
Bills List.
Summary:
Payroll – July 2, 2012 through July 15, 2012 $2,881,632.24
July 16, 2012 through July 29, 2012 $2,809,797.48
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – August 14, 2012 $6,820,727.71
General Fund Amount – Bills list $644,204.94
General Fund Amount – Supplemental list $ 255.05
General Fund Total: $644,459.99
Credit Card Activity – Period End June 30, 2012 $ 140,652.53
Attachments: Bills Lists, June Credit Card Transactions
For City Council meeting of August 13, 2012 Item A1/A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
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CITY OF EVANSTON, ILR5504003B
BILLS LIST
08/14/12PERIOD ENDING
00100 GENERAL ACCOUNT
100 GENERAL FUND
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
100.41340 BOWES, RICHARD COURT ORDER INVENTORY RELEASE 1,453.03
100.41340 DIRECTOR, ILLINOIS STATE POLIC CASE 12-5540 SEIZED FUNDS 310.00
100.21680 RTA/CTA TRANSIT BENEFIT *TRANSIT BENEFIT CARDS 1,063.50
100.13040 ALLEGRA PRINT & IMAGING 24# WHITE WOVE NON WINDOW ENVE 975.00
100.13040 ILLINOIS PAPER COMPANY COPY PAPER 2012 CIVIC CENTER 3,270.00
100.21680 CHICAGO TRANSIT AUTHORITY 901 *CHICAGO CARD PLUS 1,156.00
100.22730 BANK OF AMERICA COMMERCIAL CAR *PURCHASING CARD-JUNE 2012 140,652.53
100.13040 MSF GRAPHICS, INC.7 1/2 X 10 1/2 BROWN ENVELOPES 630.00
100.13040 MSF GRAPHICS, INC.SHIPPING 15.00
100.21640 GUARDIAN MONTHLY INVOICE 12,549.92
100.10260 CITY OF EVANSTON - PETTY CASH PETTY CASH REIMB.591.00
100.10260 CITY OF EVANSTON - PETTY CASH PETTY CASH REIMB.500.00
100.21639 EYE MED VISION CARE MONTHLY INVOICE 2,883.95
100.21640 METLIFE SMALL BUSINESS CENTER MONTHLY INVOICE 18,348.96
100.21650 NATIONAL GUARDIAN LIFE INSURAN MONTHLY INVOICE 378.27
100.41340 DIRECTOR, ILLINOIS STATE POLIC CASE 12-5541 SEIZED FUNDS 579.00
100.41340 DIRECTOR, ILLINOIS STATE POLIC CASE 12-8313 SEIZED FUNDS 319.00
100.22771 QUARTET COPIES POLICE/FIRE FOUNDATION BROCH.195.00
185,870.16
1300 CITY COUNCIL
1300.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 17.50
1300.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 52.49
1300.62360 NORTHWEST MUNICIPAL CONFERENCE MEMBERSHIPS 24,784.00
24,853.99
1400 CITY CLERK
1400.62295 GREENE, RODNEY REIMB. TRAVEL/MEALS 367.95
1400.62457 MUNICODE PROOF FEE-REPUBLICATION 8,000.00
1400.62360 INTL INSTITUTE OF MUNICIPAL CL MEMBERSHIPS 275.00
1400.62360 NOTARY PUBLIC ASSOC OF IL NOTARY PUBLIC APPLICATIONS 196.00
8,838.95
1505 CITY MANAGER
1505.62360 ROTARY CLUB OF EVANSTON ANNUAL DUES 2012-13 746.00
1505.65010 WOLINSKI, JAMES M REPRINT MISSING PHOTO 29.65
1505.62210 MUMM PRINT SHOP BUSINESS CARDS BOBKIEWICZ 38.00
1505.65095 STOWE, LUKE D REIMB. SUPPLIES 83.99
1505.65095 EVANSTON IMPRINTABLES,INC.TABLE COVER 189.00
1505.62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS 51.20
1505.65095 OFFICE DEPOT OFFICE SUPPLIES CMO 2012 85.33
1505.64540 AT & T MOBILITY *CITY MANG. MOBILE SERVICE 152.26
1,375.43
1510 PUBLIC INFORMATION
1510.62205 QUARTET COPIES BRUMMEL PARK FOOD TRUCK 232.50
1510.62205 CHICAGO READER ONLINE AD-EAF 100.00
332.50
1525 MISC. BUSINESS OPERATIONS
*Advanced Payment
1139 of 660
CITY OF EVANSTON, ILR5504003B
BILLS LIST
08/14/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1525.68205 MCGUIRE IGLESKI & ASSOCIATES EVANSTON ARTS CENTER 12,000.00
12,000.00
1705 LEGAL ADMINISTRATION
1705.52570 JEFFERSON, WILLY COMPLIANCE TKT REFUND 15.00
1705.62509 HANSEN, ANJANA HEARING OFFICER 1,095.00
1705.62509 GREENSPAN, JEFFREY D HEARING OFFICER 960.00
1705.62509 EX, MITCHELL C.HEARING OFFICER 1,110.00
1705.65095 OFFICE DEPOT OFFICE SUPPLIES 38.32
1705.52570 ZUNJIC, SVETOMIR COMPLIANCE TKT REFUND 50.00
1705.65010 WEST GROUP PAYMENT CTR INFORMATION CHARGES 738.54
1705.62509 BRUNNER, SUSAN D HEARING OFFICER 3,220.00
1705.65095 OFFICE DEPOT OFFICE SUPPLIES 71.53
7,298.39
1905 ADM.SERVICES- GENERAL SUPPORT
1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,125.00
1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,200.00
1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,125.00
3,450.00
1910 FINANCE DIVISION - REVENUE
1910.64541 AZAVAR TECHNOLOGIES ELECTRICAL AUDIT 939.12
1910.62431 GARDA CL GREAT LAKES, INC.ARMORED CAR SERVICES-JULY 2012 2,206.11
1910.65095 THIRD MILLENNIUM ASSOC PRINTING/VEHICLE STICKER FORMS 799.22
1910.52010 ATS PROCESSING SERVICES, LLC REFUND-DUPLICATE PYMNT TICKET 10.00
1910.62431 GARDA CL GREAT LAKES, INC.ARMORED CAR SERVICES 3.68
1910.65095 OFFICE DEPOT OFFICE SUPPLIES REVENUE 114.98
1910.52010 ATS PROCESSING SERVICES, LLC REFUND-DUPLICATE PAYMENT 30.00
1910.52010 PV HOLDING CORP REFUND-DUPLICATE TICKET PYMNT 10.00
1910.65095 OFFICE DEPOT OFFICE SUPPLIES REVENUE 22.04
1910.52010 THOMAS J AND SHANA N. CHRISTIA REFUND-DUPLICATE PYMNT TICKET 110.00
1910.51620 COOK COUNTY RECORDER OF DEEDS RECORDINGS 20.00
1910.52010 SOPHIA BONDAREW REFUND-OVERPAYMENT TICKET 30.00
4,295.15
1920 FINANCE DIVISION - ACCOUNTING
1920.65095 OFFICE DEPOT OFFICE SUPPLIES ACCOUNTING 44.11
1920.62280 FEDERAL EXPRESS CORP.SHIPPING 88.37
1920.62110 BAKER TILLY VIRCHOW KRAUSE, LL FINANCIAL AUDIT 2011 15,760.00
15,892.48
1925 FINANCE DIVISION - PURCHASING
1925.62275 FEDERAL EXPRESS CORP.SHIPPING 22.61
1925.65095 OFFICE DEPOT OFFICE SUPPLIES PURCHASING 5.99
1925.65095 OFFICE DEPOT OFFICE SUPPLIES PURCHASING 52.59
1925.65095 OFFICE DEPOT OFFICE SUPPLIES PURCHASING 11.13
1925.65095 OFFICE DEPOT OFFICE SUPPLIES PURCHASING 2.67
1925.65095 OFFICE DEPOT OFFICE SUPPLIES PURCHASING 31.38
126.37
1929 HUMAN RESOURCE DIVISION
1929.62160 F.L. HUNTER & ASSOCIATES POLICE-EMPLOYMENT TEST-SDO 120.00
*Advanced Payment
2140 of 660
CITY OF EVANSTON, ILR5504003B
BILLS LIST
08/14/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1929.62630 I.D.E.S. / ILLINOIS DEPT. OF E 2ND QUARTER 2012 INVOICE 53,603.18
1929.62274 ERGOMETRICS EMERGENCY VIDEO TESTING 1,200.00
1929.62160 LASER ASSOC., STEPHEN A.POLICE RECRUITMENT 450.00
1929.62512 LAW BULLETIN PUBLISHING COMPAN RECRUITMENT ADS 192.00
1929.62274 KENEXA VARIOUS TESTING 4,500.00
60,065.18
1932 INFORMATION TECHNOLOGY DIVI.
1932.62175 IRON MOUNTAIN OSDP SERVICE AGREEMENT 579.83
1932.62340 CURRENT TECHNOLOGIES CORPORATI *SKYLINE APT. MONITORS 770.40
1932.62250 CURRENT TECHNOLOGIES CORPORATI *415 HOWARD CAMERAS 3,297.15
1932.64505 CALL ONE COMMUNICATION CHARGES 7,063.35
1932.64505 AT & T COMMUNICATION CHARGES 2,694.22
1932.62340 ORACLE AMERICA, INC.ANNUAL CONTRACT RENEWALS 477.18
1932.62340 ORACLE CORPORATION SALES FINANCIAL SYS ANNUAL SUPPORT 36,256.01
1932.64505 COMCAST CABLE INTERNET CONNECTION/SETUP 3,705.00
1932.62210 MUMM PRINT SHOP JOSE CALDERON BUSINESS CARDS 19.00
1932.62210 MUMM PRINT SHOP CURTIS HANAWALT BUSINESS CARDS 19.00
1932.65555 COMCAST CABLE INTERNET CONNECTION/SETUP 12,000.00
1932.64505 COMCAST CABLE INTERNET CONNECTION/SETUP 4,370.94
71,252.08
1940 MISC. EXPENDITURES / BENEFITS
1940.61510 EAP CONSULTANTS, INC.MONTHLY INVOICE 1,080.92
1,080.92
1941 PARKING ENFORCEMENT & TICKETS
1941.62451 BURNS, GREGORY TOW REFUND 40.00
1941.64005 COMED MONTHLY INVOICE 92.79
1941.62451 NORTH SHORE TOWING IMMOBILIZATION PROGRAM 7,275.00
7,407.79
2101 COMMUNITY DEVELOPMENT ADMIN
2101.62605 INTERFAITH HOUSING CENTER TENANT LANDLORD SERV. JULY-SEPT 5,000.00
5,000.00
2105 PLANNING & ZONING
2105.62210 ALLEGRA PRINT & IMAGING PRESERVATION AWARDS 57.00
2105.62185 GRANACKI HISTORIC CONSULTANTS EVANSTON LAKESHORE HISTORIC 7,920.00
2105.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 BU 2105 14.52
2105.62360 U.S. GREEN BUILDING COUNCIL MEMBERSHIPS 500.00
2105.62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS 51.20
8,542.72
2115 HOUSING CODE COMPLIANCE
2115.62190 CLEAN CITY INNOVATIONS, LLC GRAFITTI REMOVALS 340.00
2115.62190 GARRISON, VIRGINIA DEBRIS REMOVALS 980.00
2115.62190 TECHNOLOGY AGAINST GRAFFITI GRAFFITI REMOVALS 389.00
1,709.00
2126 BUILDING INSPECTION SERVICES
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 1,984.00
2126.62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS 51.20
2126.62464 LAMBERG, BRIAN K ELECTRICAL INSPECTIONS 512.50
*Advanced Payment
3141 of 660
CITY OF EVANSTON, ILR5504003B
BILLS LIST
08/14/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2126.52080 KAPLAN, CHERYL PERMIT REFUND 40.32
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 4,800.00
2126.62464 LAMBERG, BRIAN K ELECTRICAL INSPECTIONS 662.50
8,050.52
2205 POLICE ADMINISTRATION
2205.62225 NATIONWIDE JANITORIAL CORP.JANITORIAL SERVICES - POLICE 30.00
2205.64005 COMED MONTHLY CHARGES 110.14
2205.62360 NORTHERN ILLINOIS POLICE ALARM LANGUAGE LINE-MAY-JUNE 2012 82.10
2205.62225 NATIONWIDE JANITORIAL CORP.JANITORIAL SERVICES - POLICE 411.53
2205.62225 NATIONWIDE JANITORIAL CORP.JANITORIAL SERVICES - POLICE 3,496.27
2205.62225 NATIONWIDE JANITORIAL CORP.JANITORIAL SERVICES - POLICE 30.00
2205.62225 NATIONWIDE JANITORIAL CORP.JANITORIAL SERVICES - POLICE 411.53
2205.62225 NATIONWIDE JANITORIAL CORP.JANITORIAL SERVICES - POLICE 3,496.27
2205.64015 NICOR 0632 MONTHLY CHARGES 163.88
2205.64015 NICOR 0632 MONTHLY CHARGES 32.11
8,263.83
2210 PATROL OPERATIONS
2210.65020 NORTHERN ILLINOIS POLICE ALARM UNIFORM/EQUIPMENT 851.40
851.40
2240 POLICE RECORDS
2240.65095 MSF GRAPHICS, INC.CONTACT CARDS-WHITE/YELLOW 152.00
2240.65095 OFFICE DEPOT FY 2012 OFFICE SUPPLIES 81.27
2240.65095 OFFICE DEPOT FY 2012 OFFICE SUPPLIES 56.12
289.39
2250 SERVICE DESK
2250.65040 LAPORT INC AIR FRESHENER CASE 73.68
2250.65125 LAUNDRY WORLD BLANKETS 161.00
2250.65040 LAPORT INC CLOROX DISINFECTANT 162.37
2250.65040 LAPORT INC HAND CLEANER CASE 44.50
441.55
2251 311 CENTER
2251.64505 AT & T MOBILITY WIRELESS SERVICE 106.58
2251.64505 VCG UNIFORM 311 SHIRTS 695.15
801.73
2255 OFFICE-PROFESSIONAL STANDARDS
2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 252.00
252.00
2260 OFFICE OF ADMINISTRATION
2260.62295 EVANSTON ATHLETIC CLUB FITNESS-JUNE 2012 474.30
2260.64565 COMCAST CABLE DIGITAL CONVERTERS 14.72
2260.62295 YATES, MATTHEW MEALS BASIC NARCOTICS 60.00
2260.62295 EDDINGTON, RICHARD TRAINING MEETING-X 2 50.00
2260.62295 NORTHEASTERN ILLINOIS PUBLIC S MEDIA RELATIONS TRAINING 135.00
734.02
2280 ANIMAL CONTROL
2280.65025 PETSMART CAT LITTER 112.35
2280.65025 PETSMART CAT LITTER 103.87
*Advanced Payment
4142 of 660
CITY OF EVANSTON, ILR5504003B
BILLS LIST
08/14/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2280.64015 NICOR 0632 MONTHLY CHARGES 155.88
2280.65025 PETSMART PET SUPPLIES 74.90
2280.65125 ILLINOIS DEPARTMENT OF AGRIC- LICENSE RENEWAL 15.00
2280.65085 ALARM DETECTION SYSTEMS, INC. QUARTERLY CHARGES AUG-OCT.169.39
631.39
2285 PROBLEM SOLVING TEAM
2285.61055 RING, MARIANNE CRIME ANALYSIS 1,360.00
2285.61055 RING, MARIANNE CRIME ANALYSIS 1,020.00
2,380.00
2305 FIRE MGT & SUPPORT
2305.65095 OFFICE DEPOT OFFICE SUPPLIES 24.61
2305.64015 NICOR 0632 MONTHLY CHARGES 163.88
2305.64015 NICOR 0632 MONTHLY CHARGES 173.04
2305.64015 NICOR 0632 MONTHLY CHARGES 134.56
2305.64015 NICOR 0632 MONTHLY CHARGES 147.16
2305.64015 NICOR 0632 MONTHLY CHARGES 187.32
2305.65020 EVANSTON IMPRINTABLES,INC.UNIFORMS 661.42
2305.65020 UNIFORMITY, INC.UNIFORMS 192.80
2305.65125 SAM'S CLUB DIRECT FOOD 38.04
2305.62518 THYSSENKRUPP ELEVATOR ELEVATOR SERVICE 569.70
2305.65020 UNIFORMITY, INC.UNIFORMS 373.20
2305.65020 UNIFORMITY, INC.UNIFORMS 89.75
2305.65020 UNIFORMITY, INC.UNIFORMS 119.80
2305.65020 UNIFORMITY, INC.UNIFORMS 139.60
2305.65020 UNIFORMITY, INC.UNIFORMS 121.75
2305.65020 UNIFORMITY, INC.UNIFORMS 138.80
2305.65020 UNIFORMITY, INC.UNIFORMS 66.95
3,342.38
2315 FIRE SUPPRESSION
2315.62295 NORTHEASTERN ILLINOIS PUBLIC S TRAINING 95.00
2315.62605 IL DEPT OF PUBLIC HEALTH RENEWAL FEE 100.00
2315.65040 SAM'S CLUB DIRECT JANITORIAL SUPPLIES 35.76
2315.53675 ANDRES MEDICAL BILLING AMBULANCE CHARGES JUNE 2012 6,343.68
2315.65085 AIR ONE EQUIPMENT REPAIR PARTS 25.50
2315.62295 SAM'S CLUB DIRECT COFFEE 11.85
2315.62295 NORTHEASTERN ILLINOIS PUBLIC S TRAINING 20.00
2315.65625 MIDWEST SERVICE AND INSTALL EVERLAST INTERLOCKING FLOOR 1,535.05
8,166.84
2407 HEALTH SERVICES ADMIN
2407.62295 DAVIS TRANSPORTATION AIRPORT TRANSPORTATION 45.00
45.00
2425 DENTAL SERVICES
2425.62521 PATTERSON DENTAL SUPPLY, INC. DENTAL SUPPLIES 212.00
2425.65075 A & B ORTHODONTIC LAB, INC.DENTAL SUPPLIES 161.00
373.00
2435 FOOD AND ENVIRONMENTAL HEALTH
2435.62477 VERIZON WIRELESS (25505)WIRELESS SERV.173.64
*Advanced Payment
5143 of 660
CITY OF EVANSTON, ILR5504003B
BILLS LIST
08/14/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2435.65075 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 27.00
200.64
2610 MUNICIPAL SERVICE CENTER
2610.62375 PORTAJANE CHICAGO *RENTALS RECYCLING FAIR 700.00
2610.65085 LEMOI HARDWARE CORNER BRACE .78
2610.64015 NICOR 0632 MONTHLY CHARGES 364.73
2610.64015 NICOR 0632 MONTHLY CHARGES 136.69
2610.65040 LAPORT INC FY2012 SERVICE CENTER 58.05
2610.65085 LEMOI HARDWARE CORNER BRACE-10X 9.49
2610.65050 LEMOI HARDWARE NUTS, BOLTS, NAILS, & SCREWS 1.00
2610.65040 LEMOI HARDWARE WALL PATCH 5.27
2610.65040 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 74.28
2610.64005 COMED MONTHLY CHARGES 250.98
1,601.27
2625 ENGINEERING
2625.65085 SILK SCREEN EXPRESS, INC.ANSI YELLOW SAFETY JACKETS 348.00
2625.62210 EVANSTON ROUND TABLE LLC AD-PEDESTRIAN SAFETY 179.00
2625.62235 MASTER GRAPHICS TONER KIT 215.00
2625.65095 OFFICE DEPOT FY2012 OFFICE SUPPLIES 13.94
2625.65095 OFFICE DEPOT FY2012 OFFICE SUPPLIES 29.85
785.79
2630 TRAFFIC ENGINEERING
2630.65090 SILK SCREEN EXPRESS, INC.ANSI YELLOW SAFETY JACKETS 116.00
2630.65095 OFFICE DEPOT FY2012 OFFICE SUPPLIES 117.63
233.63
2640 TRAF. SIG. & ST. LIGHT. MAINT
2640.64008 EXELON ENERGY COMPANY MONTHLY CHARGES 30.85
2640.64007 COMED MONTHLY CHARGES 86.42
2640.64007 COMED MONTHLY CHARGES 11,138.37
2640.64006 COMED MONTHLY CHARGES 206.72
2640.64006 COMED MONTHLY CHARGES 519.52
2640.64006 COMED MONTHLY CHARGES 324.39
2640.64006 COMED MONTHLY CHARGES 18,215.62
30,521.89
2665 STREETS AND SANITATION ADMINIS
2665.62295 NORTHEASTERN ILLINOIS PUBLIC S SUPERVISORY ACADEMY 50.00
2665.65095 OFFICE DEPOT FY2012 OFFICE SUPPLIES 13.22
2665.65095 SAM'S CLUB DIRECT JULY 4TH SUPPLIES 94.96
2665.65095 OFFICE DEPOT FY2012 OFFICE SUPPLIES 21.77
179.95
2670 STREET AND ALLEY MAINTENANCE
2670.62295 NORTHEASTERN ILLINOIS PUBLIC S SUPERVISORY ACADEMY 50.00
2670.65115 HIGHWAY TECHNOLOGIES INC TRAFFIC CONTROL 825.00
2670.65055 OZINGA CHICAGO RMC, INC.FY2012 CONCRETE PURCHASE 1,034.00
2670.61060 NORTHEASTERN ILLINOIS UNIVERSI WORK STUDY PROGRAM 5/27-6/30 450.00
2670.65055 HEALY ASPHALT FY2012 HOT MIX ASPHALT 651.88
2670.61060 NORTHEASTERN ILLINOIS UNIVERSI WORK STUDY PROGRAM 4/29-5/26 387.50
*Advanced Payment
6144 of 660
CITY OF EVANSTON, ILR5504003B
BILLS LIST
08/14/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2670.65055 HEALY ASPHALT FY2012 HOT MIX ASPHALT 269.36
2670.65055 HEALY ASPHALT FY2012 HOT MIX ASPHALT 218.92
2670.65055 HEALY ASPHALT FY2012 HOT MIX ASPHALT 411.00
2670.65055 HEALY ASPHALT FY2012 HOT MIX ASPHALT 206.44
2670.62509 NORTH SUBURBAN ASPHALT MAINTEN FY2012 CRACK SEALING PURCHASE 50,000.00
54,504.10
2675 STREET CLEANING
2675.61060 NORTHEASTERN ILLINOIS UNIVERSI WORK STUDY PROGRAM 4/29-5/26 320.00
2675.61060 NORTHEASTERN ILLINOIS UNIVERSI WORK STUDY PROGRAM 5/27-6/30 465.00
785.00
3005 REC. MGMT. & GENERAL SUPPORT
3005.62295 HARDIMAN, TIO 2 DAY CEASE FIRE IL TRAINING 1,500.00
3005.62295 NORTHEASTERN ILLINOIS PUBLIC S SUPERVISOR TRANING J. JAMINSKI 50.00
1,550.00
3020 RECREATION GENERAL SUPPORT
3020.65125 FULL THROTTLE MARINE, INC.*EMERGENCY PURCHASE BOAT 2,025.00
2,025.00
3025 PARK UTILITIES
3025.64005 COMED MONTHLY CHARGES 49.54
3025.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 726.77
3025.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 1,008.77
3025.64005 COMED MONTHLY CHARGES 70.34
3025.64005 COMED MONTHLY CHARGES 68.94
3025.64005 COMED MONTHLY CHARGES 25.73
3025.64005 COMED MONTHLY CHARGES 198.60
3025.64005 COMED MONTHLY CHARGES 16.03
3025.64005 COMED MONTHLY CHARGES 40.97
3025.64005 COMED MONTHLY CHARGES 329.94
3025.64005 COMED MONTHLY CHARGES 40.65
3025.64005 COMED MONTHLY CHARGES 360.19
3025.64005 COMED MONTHLY CHARGES 54.17
3025.64005 COMED MONTHLY CHARGES 21.11
3025.64005 COMED MONTHLY CHARGES 13.90
3025.64005 COMED MONTHLY CHARGES 31.39
3025.64005 COMED MONTHLY CHARGES 16.77
3025.64005 COMED MONTHLY CHARGES 57.68
3025.64005 COMED MONTHLY CHARGES 10.74
3025.64005 COMED MONTHLY CHARGES 121.96
3025.64015 NICOR 0632 MONTHLY CHARGES 50.84
3025.64005 COMED MONTHLY CHARGES 24.97
3025.64005 COMED MONTHLY CHARGES 1,205.65
4,545.65
3030 CROWN COMMUNITY CENTER
3030.62505 MENTO, MICHAEL INSTRUCT BILINGUAL PRG PRESCHL 1,356.25
3030.62505 VAN DER KARR, MICHELLE A.ADULT DANCE INSTRUCTION 220.00
3030.64015 NICOR 0632 MONTHLY CHARGES 100.49
3030.65025 SAM'S CLUB DIRECT SURF & TURF SNACKS 45.42
3030.65025 SAM'S CLUB DIRECT PRESCHOOL SNACK 42.31
*Advanced Payment
7145 of 660
CITY OF EVANSTON, ILR5504003B
BILLS LIST
08/14/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3030.65025 SAM'S CLUB DIRECT PRESCHOOL SNACK 58.06
3030.65025 SAM'S CLUB DIRECT TWEEN PIZZA PARTY 53.34
3030.65025 SAM'S CLUB DIRECT PRESCHOOL SNACK 49.31
3030.65110 SAM'S CLUB DIRECT CLOSET STORAGE 99.98
3030.65025 SAM'S CLUB DIRECT CONSUMABLE RETURN 4.29-
3030.65025 SAM'S CLUB DIRECT SNACK 82.34
3030.65110 SAM'S CLUB DIRECT PHOTOS 24.48
3030.62507 POSITIVE CONNECTIONS, INC.SUMMER PRESCHOOL FT 6/22 152.25
3030.62507 POSITIVE CONNECTIONS, INC.SUMMER PRESCHOOL FT 6/28 152.25
3030.62507 POSITIVE CONNECTIONS, INC.SUMMER PRESCHOOL FT 6/21 1,305.50
3030.62507 POSITIVE CONNECTIONS, INC.SUMMER PRESCHOOL FT 6/29 130.50
3030.62375 JEAN'S GREENS, INC. PLANT SERV. 50.00
3030.65080 SAM'S CLUB DIRECT VENDING RESALE 329.28
3030.65110 SAM'S CLUB DIRECT PROGRAM SUPPLIES 129.96
3030.65025 SAM'S CLUB DIRECT PROGRAM SUPPLIES 20.20
3030.65110 SAM'S CLUB DIRECT CAMP SUPPLIES 113.96
3030.65025 SAM'S CLUB DIRECT SURF & TURF SNACKS 78.55
3030.65025 SAM'S CLUB DIRECT SURF & TURF SNACKS 27.03
3030.65110 SAM'S CLUB DIRECT PROGRAM SUPPLIES 18.96
3030.62505 SANDLER, ZACH LACROSSE CAMP INSTRUCTION 200.00
3030.62505 MOLINARO, RACHEL YOUTH BALLET INSTRUCTION 240.00
3030.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 2,853.43
7,929.56
3035 CHANDLER COMMUNITY CENTER
3035.62507 PAR-KING NORTH SPORT CAMP FIELD TRIP 7/20 45.00
3035.62507 CLASSIC BOWL SPORTS CAMP FIELD TRIP 187.50
3035.62507 LASER QUEST SPORTS CAMP FIELD TRIP 7/3 312.00
3035.62507 CLASSIC BOWL SPORTS CAMP FIELD TRIP 7/5 105.00
3035.62507 BICKER BROS, INC DBA NOVELTY G SPORTS CAMP FIELD TRIP 7/12 195.00
3035.62507 PAR-KING NORTH SPORTS CAMP FIELD TRIP 7/3 30.00
3035.62505 NORTHWESTERN UNIVERSITY WORK- WORK STUDY STAFF 2,352.70
3035.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 1,927.36
3035.64015 NICOR 0632 MONTHLY CHARGES 120.70
3035.62507 CLASSIC BOWL SPORTS CAMP FIELD TRIP 7/13 195.00
3035.62507 CLASSIC BOWL SPORTS CAMP FIELD TRIP 7/17 120.00
3035.62507 NOVELTY GOLF & GAMES SPORTS CAMP FIELD TRIP 7/17 305.50
3035.62505 3 POINT ATHLETICS YOUTH BASKETBALL PROGRAM 1,989.00
3035.62505 3 POINT ATHLETICS YOUTH BASKETBALL PROGRAM 981.00
3035.62505 3 POINT ATHLETICS YOUTH BASKETBALL PROGRAM 1,471.50
3035.62505 3 POINT ATHLETICS YOUTH BASKETBALL PROGRAM 1,144.50
3035.62505 3 POINT ATHLETICS YOUTH BASKETBALL PROGRAM 81.75
3035.62505 SPORTS ENDEAVORS, INC VOLLEYBALL PROGRAM 735.00
3035.62507 POSITIVE CONNECTIONS, INC.AQUAGOLF FIELD TRIP 6/26 282.76
3035.62507 POSITIVE CONNECTIONS, INC.AQUAGOLF FIELD TRIP 6/27 293.63
3035.62507 POSITIVE CONNECTIONS, INC.SPORTS CAMP FIELD TRIP 6/28 652.20
3035.62507 POSITIVE CONNECTIONS, INC.SPORTS CAMP FIELD TRIP 6/27 119.63
3035.62507 POSITIVE CONNECTIONS, INC.SPORTS CAMP FIELD TRIP 6/25 130.50
3035.62507 POSITIVE CONNECTIONS, INC.SPORTS CAMP FIELD TRIP 6/21 108.75
3035.62507 POSITIVE CONNECTIONS, INC.SPORTS CAMP FIELD TRIP 6/22 413.25
*Advanced Payment
8146 of 660
CITY OF EVANSTON, ILR5504003B
BILLS LIST
08/14/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3035.62507 POSITIVE CONNECTIONS, INC.SPORTS CAMP FIELD TRIP 6/26 119.63
3035.62507 POSITIVE CONNECTIONS, INC.SPORTS CAMP FIELD TRIP 6/15 119.63
3035.62507 POSITIVE CONNECTIONS, INC.SPORTS CAMP FIELD TRIP 6/19 130.50
3035.62507 POSITIVE CONNECTIONS, INC.SPORTS CAMP FIELD TRIP 6/20 141.38
3035.62507 POSITIVE CONNECTIONS, INC.SPORTS CAMP FIELD TRIP 6/21 119.63
3035.62507 POSITIVE CONNECTIONS, INC.SPORTS CAMP FIELD TRIP 6/13 119.63
3035.62507 POSITIVE CONNECTIONS, INC.PEEWEE SPORTS CAMP FT 6/15 108.75
3035.62507 POSITIVE CONNECTIONS, INC.LEGO CAMP FIELD TRIP 6/21 250.13
3035.62507 VERTICAL ENDEAVORS SPORTS CAMP FIELD TRIP 8/1 384.00
3035.62507 VERTICAL ENDEAVORS SPORTS CAMP FIELD TRIP 7/31 366.00
3035.62507 VERTICAL ENDEAVORS SPORTS CAMP FIELD TRIP 8/1 318.00
3035.62507 VERTICAL ENDEAVORS SPORTS CAMP FIELD TRIP 7/31 432.00
3035.62507 CLASSIC BOWL SPORTS CAMP FIELD TRIP 7/30 157.50
3035.62507 PAR-KING NORTH SPORTS CAMP FIELD TRIP 7/12 147.00
3035.62507 LASER QUEST SPORTS CAMP FIELD TRIP 6/25 442.00
3035.62507 PAR-KING NORTH SPORTS CAMP FIELD TRIP 7/12 225.00
3035.62507 CLASSIC BOWL SPORTS CAMP FIELD TRIP 7/30 150.00
3035.62507 CLASSIC BOWL PEEWEE SPORTS FIELD TRIP 7/27 45.00
3035.62507 CLASSIC BOWL PEEWEE SPORTS FIELD TRIP 7/27 86.25
18,161.26
3040 FLEETWOOD JOURDAIN COM CT
3040.65110 E. NORMAN SECURITY SYSTEMS, IN SECURITY SYSTEM TESTING 151.00
3040.65095 OFFICE DEPOT OFFICE SUPPLIES 48.42
3040.65040 LAPORT INC JANITORIAL SUPPLIES 182.65
3040.62225 STA-KLEEN INC.CLEANING OF OVEN & COOKING 36.00
3040.62511 MUSE OF FIRE THEATRE COMPANY COSTUMES/PROPS JULIUS CEASAR 375.00
3040.65110 LARSON EQUIPMENT AND FURNITURE FREIGHT CHARGES 200.00
3040.65080 COCA-COLA ENTERPRISES LAKESHOR VENDING RESALE 585.76
3040.65110 E. NORMAN SECURITY SYSTEMS, IN TROUBLESHOT/REPAIR FIRE ALARM 853.68
3040.65110 COMCAST CABLE CABLE FOR FITNESS ROOM 97.82
3040.62518 ADT SECURITY SYSTEMS ALARM SERVICE 1,257.17
3040.64015 NICOR 0632 MONTHLY CHARGES 154.14
3040.65110 LARSON EQUIPMENT AND FURNITURE INSTALL G-2000 RELAX GOALS 4,906.00
3040.62280 FEDERAL EXPRESS CORP.SHIPPING 21.84
3040.62507 POSITIVE CONNECTIONS, INC.BLOOMING CAMP FIELD TRIP 6/27 195.75
3040.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 3,079.35
12,144.58
3045 FLEETWOOD/JOURDAIN THEATR
3045.62511 FIELDS, ARMAND ACTOR FJT HOME 300.00
3045.62511 SULLIVAN, ELANA ELYCE ACTOR FJT HOME 300.00
3045.62511 SHANKS, STEPHANIE VIDEOGRAPHER FJT HOME 100.00
3045.62511 SMITH, ANYA BLAKEMAN STAGE MNGR FJT HOME 300.00
3045.62505 GAUL, TANIA RICHARD ACTOR FJT TRUTH BE TOLD 495.00
3045.62490 KOLAKOWSKI, DONALD SET BUILD/DESIGN FJ TRUTHBTOLD 300.00
3045.62490 MARCANTONIO, CHRISTINA COSTUME DESIGN FJT TRUTHBTOLD 300.00
3045.62490 GROSSMANN, JACQUELINE ACTOR FJT DRAMATIC READING SER 150.00
3045.62511 ROSEBOROUGH, JACQUELINE GAIL ACTOR FJT DRAMATIC READING 150.00
3045.65110 CITY OF EVANSTON - PETTY CASH FJT COSTUMES FOR HOME & HEAT 396.22
3045.62505 GRAEFF, CHERYL GUEST ARTIST FJT CAMP 50.00
*Advanced Payment
9147 of 660
CITY OF EVANSTON, ILR5504003B
BILLS LIST
08/14/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3045.62490 MARCANTONIO, CHRISTINA COSTUME DESIGN FJT HOME 300.00
3045.62511 SMITH, ANYA BLAKEMAN STAGE MNGER FJT TRUTH BE TOLD 800.00
3045.62490 POSITIVE CONNECTIONS, INC.THEATER CAMP FIELD TRIP 6/20 206.63
3045.62505 GRAEFF, CHERYL INSTRUCTION ACTING TECHNIQUES 100.00
3045.62505 HUFF, KELSIE INSTRUCTION STANDUP/SOLO PERF 50.00
3045.62511 ADAMCZYK, RANIA ACTOR FJT JANET & BEANSTALK 160.00
3045.65095 OFFICE DEPOT OFFICE SUPPLIES 5.44
4,463.29
3050 RECREATION OUTREACH PROGRAM
3050.62210 HOME CITY ICE COMPANY ICE AND ICE CHEST FOR SUMMER 110.00
3050.62511 SECOND CITY, INC.IMPROV WORKSHOP 485.00
3050.62511 NANCE, JONATHAN DJ SERVICES FOR BEACH BASH 250.00
3050.62511 MUSE OF FIRE THEATRE COMPANY COSTUMES/PROPS JULIUS CEASAR 375.00
3050.65110 JABUREK, DENNIS SET UP POOL TABLE MASON PK 290.00
3050.62505 DYKES, ALEX SCIENCE ACTIVITY BLOOMING CAMP 210.00
3050.62210 HOME CITY ICE COMPANY ICE AND ICE CHEST FOR SUMMER 138.00
3050.62210 HOME CITY ICE COMPANY ICE AND ICE CHEST FOR SUMMER 305.00
3050.62210 HOME CITY ICE COMPANY ICE AND ICE CHEST FOR SUMMER 145.00
3050.65040 LAPORT INC JANITORIAL SUPPLIES 56.11
3050.65040 LAPORT INC JANITORIAL SUPPLIES 872.08
3050.62210 HOME CITY ICE COMPANY ICE AND ICE CHEST FOR SUMMER 270.00
3050.62210 HOME CITY ICE COMPANY ICE AND ICE CHEST FOR SUMMER 124.00
3,630.19
3055 LEVY CENTER
3055.62511 COMCAST CABLE CABLE FITNESS ROOM 60.79
3055.62511 CLOWNING AROUND ENTERTAINMENT FUN PERSON PRIVATE PARTY 359.00
3055.65110 TAMS-WITMARK MUSIC LIBRARY, IN SCRIPTS & ROYALTY RIGHTS ECT 1,240.00
3055.62505 COMPUTER TRAINING & SUPPORT SE COMPUTER CLASS INSTRUCTION 320.00
3055.65095 OFFICE DEPOT OFFICE SUPPLIES 43.35
3055.65040 LAPORT INC JANITORIAL SUPPLIES 230.60
3055.65040 LAPORT INC JANITORIAL SUPPLIES 346.44
3055.62509 MIDWEST TIME RECORDER TIME CLOCK MAINTENANCE 160.00
3055.61062 ST. MORITZ SECURITY SERVICES, SECURITY FOR PRIVATE RENTAL 585.00
3055.62509 DME ACCESS, INC.PLATFORM LIFT MAINT AGREEMENT 560.00
3055.62245 DIRECT FITNESS SOLUTIONS FITNESS EQUIP REPAIR 115.00
3055.65095 ILLINOIS PAPER COMPANY COPIER PAPER 143.00
3055.65110 TAMS-WITMARK MUSIC LIBRARY, IN ECT SCRIPT COPIES 34.75
3055.62245 ALARM DETECTION SYSTEMS, INC. REPLACE MOTION DETECTOR 360.97
3055.64015 NICOR 0632 MONTHLY CHARGES 234.97
3055.65110 DRAMATIC PUBLISHING ROYALTIES FALL ECT SHOW 300.00
3055.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 5,638.08
10,731.95
3065 BOAT RAMP-CHURCH ST
3065.65045 WALSH MARINE PRODUCTS, INC REGULATORY BOUYS AND 800.00
3065.65045 WALSH MARINE PRODUCTS, INC REGULATORY BOUYS AND 1,315.00
2,115.00
3080 BEACHES
3080.65110 OFFICE DEPOT OFFICE SUPPLIES LAKEFRONT 262.49
*Advanced Payment
10148 of 660
CITY OF EVANSTON, ILR5504003B
BILLS LIST
08/14/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3080.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 186.09
448.58
3085 RECREATION FACILITY MAINT
3085.65040 LAPORT INC JANITORIAL SUPPLIES LAKEFRONT 1,044.31
3085.65040 LAPORT INC JANITORIAL SUPPLIES LAKEFRONT 525.40
3085.65040 LAPORT INC JANITORIAL SUPPLIES LAKEFRONT 659.91
3085.65110 JOHN DEERE LANDSCAPES 25-0-10 FERTILIZER 936.16
3,165.78
3095 CROWN ICE RINK
3095.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 8,560.30
3095.64015 NICOR 0632 MONTHLY CHARGES 301.46
3095.65025 SAM'S CLUB DIRECT CUPCAKES 54.32
3095.65025 SAM'S CLUB DIRECT FUN FACTORY SNACK 146.30
3095.65110 SAM'S CLUB DIRECT FUN FACTORY SNACK 104.46
3095.65110 REVOLUTION, LLC COSTUMES SPRING ICE SHOW 2012 1,367.57
3095.62507 EVANSTON TOWNSHIP HIGH SCHOOL SWIMMING RCC SUMMER CAMP 6,712.00
3095.62245 JORSON & CARLSON BLADE SHARPENING 35.49
3095.62507 BRUNSWICK ZONE NILES FUN FACTORY FIELD TRIP 7/27 335.50
3095.62507 POSITIVE CONNECTIONS, INC.CROWN CAMP FIELD TRIP 6/22 97.88
3095.62507 POSITIVE CONNECTIONS, INC.CROWN CAMP FIELD TRIP 6/22 217.50
3095.62507 POSITIVE CONNECTIONS, INC.CROWN CAMP FIELD TRIP 6/26 97.88
3095.62507 POSITIVE CONNECTIONS, INC.CROWN CAMP FIELD TRIP 6/27 108.75
3095.62507 POSITIVE CONNECTIONS, INC.CROWN CAMP FIELD TRIP 6/28 239.25
3095.62507 POSITIVE CONNECTIONS, INC.CROWN CAMP FIELD TRIP 6/21 87.00
3095.62251 MCCAULEY MECHANICAL SERVICE RESET REFRIDGERATION UNITS 659.65
3095.62375 JEAN'S GREENS, INC. PLANT SERV. 50.00
3095.62508 LEVI, MATTHEW REFEREE ADULT BROOMBALL 300.00
3095.65110 SAM'S CLUB DIRECT PROGRAM SUPPLIES 92.04
3095.65025 SAM'S CLUB DIRECT CAMP SUPPLIES 139.72
3095.65025 SAM'S CLUB DIRECT FUN FACTORY SNACK 170.81
3095.65110 SAM'S CLUB DIRECT CAMP STAFF SUPPLIES 110.58
3095.65110 SAM'S CLUB DIRECT PROGRAM SUPPLIES 31.44
3095.65025 SAM'S CLUB DIRECT SNACKS/CAMP COOKING 77.08
3095.65110 SAM'S CLUB DIRECT SNACK SUPPLIES 29.72
3095.65025 SAM'S CLUB DIRECT FUN FACTORY SNACK 72.04
3095.62490 BROADCAST MUSIC, INC.MUSIC LICENSING 573.30
3095.65070 MCCAULEY MECHANICAL SERVICE TOWER FAN & A/C REPAIRS 427.00
3095.62507 BRUNSWICK ZONE NILES KID CITY FIELD TRIP 7/6 171.50
3095.62507 BRUNSWICK ZONE NILES TWEEN TOWN FIELD TRIP 7/11 133.00
3095.62507 POSITIVE CONNECTIONS, INC.CROWN CAMP FIELD TRIP 6/29 119.63
3095.62507 POSITIVE CONNECTIONS, INC.CROWN CAMP FIELD TRIP 6/28 130.50
3095.62507 POSITIVE CONNECTIONS, INC.CROWN CAMP FIELD TRIP 6/29 108.75
3095.62507 POSITIVE CONNECTIONS, INC.CROWN CAMP FIELD TRIP 6/21 87.00
3095.62507 POSITIVE CONNECTIONS, INC.CROWN CAMP FIELD TRIP 6/21 413.25
3095.62507 POSITIVE CONNECTIONS, INC.CROWN CAMP FIELD TRIP 6/22 152.25
*Advanced Payment
11149 of 660
CITY OF EVANSTON, ILR5504003B
BILLS LIST
08/14/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3095.62507 BRUNSWICK ZONE NILES CAMP FIELD TRIP 7/25 108.50
3095.62507 BRUNSWICK ZONE NILES FIELD TRIP FUN FACTORY 7/20 378.00
3095.62245 MCCAULEY MECHANICAL SERVICE GYM AIR UNIT SOLENOID SWITCH 713.20
3095.62507 BRUNSWICK ZONE NILES CAMP FIELD TRIP 7/18 105.00
3095.62507 BRUNSWICK ZONE NILES FIELD TRIP FUN FACTORY 7/13 455.00
3095.62507 BRUNSWICK ZONE NILES CAMP FIELD TRIP 7/13 227.50
3095.62245 ATLAS TOYOTA MATERIAL HANDLING RPAIR FUEL UNIT ICE RESURFACER 1,485.50
25,987.62
3100 SPORTS LEAGUES
3100.62508 KLEPADLO, EDWARD UMPIRE ADULT SOFTBALL 5 GAMES 170.00
3100.62508 MANISCALCO, ANTHONY UMPIRE ADULT SOFTBALL 12 GAME 408.00
3100.62508 GIBSON, TIMOTHY UMPIRE ADULT SOFTBALL 6 GAMES 204.00
3100.62508 CHRIST, DONALD J UMPIRE ADULT SOFTBALL 6 GAMES 204.00
3100.62508 VIDAS, KIRK UMPIRE ADULT SOFTBALL 8 GAMES 282.00
1,268.00
3105 AQUATIC CAMP
3105.65125 FULL THROTTLE MARINE, INC.*EMERGENCY PURCHASE BOAT 5,000.00
5,000.00
3110 TENNIS
3110.62505 E-TOWN TENNIS INSTRUCTION YOUTH & ADULT 10,386.60
10,386.60
3130 SPECIAL RECREATION
3130.65110 SAM'S CLUB DIRECT PARK CAMP SUPPLIES 337.45
3130.65110 SAM'S CLUB DIRECT CONSUMABLE RETURN 19.52-
317.93
3155 GOLF
3155.62505 3 POINT ATHLETICS YOUTH GOLF INSTRUCTION 774.80
3155.62505 3 POINT ATHLETICS YOUTH GOLF INSTRUCTION 1,383.20
3155.62505 3 POINT ATHLETICS YOUTH GOLF INSTRUCTION 6,518.20
3155.62505 3 POINT ATHLETICS YOUTH GOLF INSTRUCTION 5,873.40
14,549.60
3205 COMMUNITY RELATIONS
3205.62490 LYON'S FARM REIMBURSE FM VENDOR 7/7/-7/21 53.00
3205.62490 J.W. MORLOCK AND GIRLS REIMBURSE FM VENDOR 6/30-7/7 52.00
3205.62490 J.W. MORLOCK AND GIRLS REIMBURSE FM VENDOR 7/14-7/21 49.00
3205.62490 FIRST, JON REIMBURSE FM VENDOR 7/14-7/21 85.00
3205.62490 FIRST, JON REIMBURSE FM VENDOR 7/7 53.00
3205.62490 TRADERS POINT CREAMERY REIMBURSE FM VENDOR 7/21 60.00
3205.62490 TRADERS POINT CREAMERY REIMBURSE FM VENDOR 7/7 61.00
3205.62490 KINNIKINNICK FARM REIMBURSE FM VENDOR 7/14 42.00
3205.62490 KINNIKINNICK FARM REIMBURSE FM VENDOR 6/23-7/7 31.00
3205.62490 HENRY'S FARM REIMBURSE FM VENDOR 7/21 313.00
3205.62490 HENRY'S FARM REIMBURSE FM VENDOR 7/7 131.00
3205.62490 K & K FARM'S REIMBURSE FM VENDOR 7/14 54.00
3205.62490 K & K FARM'S REIMBURSE FM VENDOR 6/30-7/7 56.00
3205.62490 D & H FARMS REIMBURSE FM VENDOR 7/14 32.00
3205.62490 D & H FARMS REIMBURSE FM VENDOR 6/16-7/7 34.00
*Advanced Payment
12150 of 660
CITY OF EVANSTON, ILR5504003B
BILLS LIST
08/14/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3205.62490 ZELDENRUST FARM REIMBURSE FM VENDOR 7/21-7/28 82.00
3205.62490 ZELDENRUST FARM REIMBURSE FM VENDOR 6/16-7/14 93.00
3205.62490 GREAT HARVEST BREAD CO.REIMBURSE LINK FARMERS MARKET 72.00
3205.62490 ELKO'S PRODUCE AND GREENHOUSE REIMBURSE LINK FARMERS MARKET 34.00
3205.62210 ALLEGRA PRINT & IMAGING TAXI CAB COUPON PRINTING 397.00
3205.65090 HY-TEST SAFETY SHOE SERVICE SAFETY SHOES FOR COMM SERVICE 1,153.95
3205.62490 LYON'S FARM REIMBURSE FM VENDOR 7/28 42.00
3205.62490 LAKE BREEZE ORGANICS REIMBURSE FM VENDOR 7/21-7/28 57.00
3205.62490 LAKE BREEZE ORGANICS REIMBURSE FM VENDOR 7/7-7/14 52.00
3205.62490 K & K FARM'S REIMBURSE FM VENDOR 7/28 35.00
3205.62490 D & H FARMS REIMBURSE FM VENDOR 7/21-7/28 52.00
3205.62490 GAST, ED REIMBURSE FM VENDOR 6/9-7/28 132.00
3205.62490 BRUNKOW CHEESE REIMBURSE FM VENDOR 6/23-7/7 30.00
3205.62490 ENTERPRISE RENT A CAR YOUTH PROG VEHICLE RENTAL 1,237.50
3205.62490 FROSTY PRODUCTION REIMBURSE FM VENDOR 6/30-7/7 65.00
3205.62490 SEEDLING REIMBURSE FM VENDOR 6/23-7/14 49.00
3205.62490 SMITS FARMS REIMBURSE FM VENDOR 6/23-7/14 31.00
3205.62490 GENEVA LAKES PRODUCE REIMBURSE FM VENDOR 6/30-7/14 46.00
3205.62490 RIVER VALLEY RANCH REIMBURSE FM VENDOR 7/7-7/14 48.00
3205.62490 DENNY'S ACRES REIMBURSE FM VENDOR 6/23-7/21 32.00
3205.62490 GREAT HARVEST BREAD CO.REIMBURSE FM VENDOR 7/14-7/21 32.00
3205.62490 GREEN ACRES REIMBURSE FM VENDOR 7/21 120.00
3205.62490 TINY GREENS INC REIMBURSE FM VENDOR 7/7/-7/28 39.00
3205.62490 C AND D MEATS REIMBURSE FM VENDOR 7/7-7/28 33.00
3205.62490 HENRY'S FARM REIMBURSE FM VENDOR 7/28 159.00
3205.62490 ELKO'S PRODUCE AND GREENHOUSE REIMBURSE FM VENDOR 7/14-7/28 31.00
3205.62490 DONGVILLO FARM REIMBURSE FM VENDOR 6/30-7/21 42.00
3205.62490 NOFFKE FAMILY FARM REIMBURSE FM VENDOR 7/28 53.00
3205.62490 NOFFKE FAMILY FARM REIMBURSE FM VENDOR 7/7 38.00
3205.62490 NOFFKE FAMILY FARM REIMBURSE FM VENDOR 7/21 72.00
3205.62490 NOFFKE FAMILY FARM REIMBURSE FM VENDOR 7/14 31.00
3205.62490 M AND D FARMS REIMBURSE FM VENDOR 7/28 45.00
3205.62490 M AND D FARMS REIMBURSE FM VENDOR 7/21 43.00
3205.62490 M AND D FARMS REIMBURSE FM VENDOR 7/7-7/14 31.00
3205.62490 BENNISONS BAKERIES REIMBURSE FM VENDOR 7/21-7/28 38.00
3205.62490 BENNISONS BAKERIES REIMBURSE FM VENDOR 6/30-7/14 31.00
3205.62490 K.V. STOVER AND SON REIMBURSE FM VENDOR 7/21 92.00
3205.62490 K.V. STOVER AND SON REIMBURSE FM VENDOR 7/14 44.00
3205.62490 K.V. STOVER AND SON REIMBURSE FM VENDOR 7/7 89.00
3205.62490 NICHOLS FARM & ORCHARD REIMBURSE FM VENDOR 7/21 39.00
3205.62490 NICHOLS FARM & ORCHARD REIMBURSE FM VENDOR 7/14 141.00
3205.62490 NICHOLS FARM & ORCHARD REIMBURSE FM VENDOR 7/7 61.00
3205.62490 HEARTLAND MEATS REIMBURSE FM VENDOR 7/21 39.00
3205.62490 HEARTLAND MEATS REIMBURSE FM VENDOR 6/23-7/14 38.00
3205.62490 OLD TOWN OIL REIMBURSE FM VENDOR 7/21 60.00
3205.62490 OLD TOWN OIL REIMBURSE FM VENDOR 6/23-7/14 35.00
3205.62490 TERESA'S FRUIT AND HERBS REIMBURSE FM VENDOR 7/21 35.00
3205.62490 TERESA'S FRUIT AND HERBS REIMBURSE FM VENDOR 7/14 93.00
3205.62490 TERESA'S FRUIT AND HERBS REIMBURSE FM VENDOR 6/23-7/7 54.00
6,504.45
*Advanced Payment
13151 of 660
CITY OF EVANSTON, ILR5504003B
BILLS LIST
08/14/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3210 COMMISSION ON AGING
3210.65025 SAM'S CLUB DIRECT REFRESHMENTS 35.26
35.26
3215 YOUTH ENGAGEMENT DIVISION
3215.62490 LOYD, JASON DJ OPEN MIC EVENT AT FJ 7/13 150.00
150.00
3510 HORTICULTURAL MAINTENANCE
3510.65005 JOHN DEERE LANDSCAPES 25-0-10 FERTILIZER 2,573.12
3510.62199 REESE RECREATION PRODUCTS PLASTIC SLIDE 90CM 1,097.00
3510.62199 REESE RECREATION PRODUCTS SHIPPING CHARGES 295.00
3510.65055 ARLINGTON POWER EQUIPMENT MANUAL 23.99
3510.65055 ARLINGTON POWER EQUIPMENT VALVE 12.43
3510.65055 ARLINGTON POWER EQUIPMENT PARTS 10.31
3510.65055 ARLINGTON POWER EQUIPMENT CHAIN RETURN 14.78-
3510.65055 ARLINGTON POWER EQUIPMENT FREIGHT 9.93
3510.65055 ARLINGTON POWER EQUIPMENT CHAIN 31.70
3510.65055 ARLINGTON POWER EQUIPMENT BLADE 100.68
3510.65070 J.C. LICHT AND COMPANY PAINT 83.12
3510.65055 THE MULCH CENTER PLAYGROUND SURFACING/MULCH 13,360.00
17,582.50
3515 PARKWAY TREE MAINTENANCE
3515.65085 CLESEN INC., ARTHUR TURFGRASS MIX 670.00
3515.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 34.45
3515.65085 CINTAS FIRST AID & SUPPLY MANIFLEX GLOVES 129.22
833.67
3520 DUTCH ELM DISEASE CONTROL
3520.65085 GROVER WELDING COMPANY 2 TREE STANDS FABRICATION 800.00
3520.62385 SUNRISE TREE SERVICE INC TREE PRUNING 1230 WESLEY 720.00
3520.65085 ARLINGTON POWER EQUIPMENT HAND GUARD KIT 54.77
3520.65085 ARLINGTON POWER EQUIPMENT CREDIT 166.28-
3520.65085 ARLINGTON POWER EQUIPMENT PARTS 63.16
3520.65085 ARLINGTON POWER EQUIPMENT CARBURETOR 87.24
3520.65085 ARLINGTON POWER EQUIPMENT HAND GUARD KIT 320.00
1,878.89
3525 TREE PLANTING
3525.65005 WEST CENTRAL MUNICIPAL CONFERE PLANTING SERVICES 3,650.00-
3525.65005 WEST CENTRAL MUNICIPAL CONFERE PLANTING SERVICES 1,605.00-
3525.65005 WEST CENTRAL MUNICIPAL CONFERE PLANTING SERVICES 1,980.00
3525.65005 WEST CENTRAL MUNICIPAL CONFERE NEW PARKWAY TREES 6,232.06-
3525.65005 WEST CENTRAL MUNICIPAL CONFERE NEW PARKWAY TREES 7,172.06
3525.65005 WEST CENTRAL MUNICIPAL CONFERE PLANTING SERVICES 3,597.00
3525.65005 WEST CENTRAL MUNICIPAL CONFERE PLANTING SERVICES 2,970.00
3525.65005 WEST CENTRAL MUNICIPAL CONFERE NEW PARKWAY TREES 4,318.70-
3525.65005 WEST CENTRAL MUNICIPAL CONFERE NEW PARKWAY TREES 15,368.70
3525.65005 WEST CENTRAL MUNICIPAL CONFERE LANDSCAPE 3,000.00
3525.65005 WEST CENTRAL MUNICIPAL CONFERE PLANTING SERVICES 4,950.00
3525.65005 WEST CENTRAL MUNICIPAL CONFERE NEW PARKWAY TREES 11.76
3525.65005 WEST CENTRAL MUNICIPAL CONFERE NEW PARKWAY TREES 28,688.24
*Advanced Payment
14152 of 660
CITY OF EVANSTON, ILR5504003B
BILLS LIST
08/14/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3525.65005 WEST CENTRAL MUNICIPAL CONFERE LANDSCAPE 5,501.00
57,433.00
3605 ECOLOGY CENTER
3605.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 430.76
3605.64005 COMED MONTHLY CHARGES 28.50
459.26
3610 ECO-QUEST DAY CAMP
3610.62507 POSITIVE CONNECTIONS, INC.ECOLOGY CAMP FIELD TRIP 6/21 261.00
3610.65025 SAM'S CLUB DIRECT CAMP OUT COOKOUT 310.67
3610.62507 POSITIVE CONNECTIONS, INC.ECOLOGY CAMP FIELD TRIP 6/19 478.50
3610.62507 POSITIVE CONNECTIONS, INC.ECOLOGY CAMP FIELD TRIP 6/29 413.25
3610.62507 POSITIVE CONNECTIONS, INC.ECOLOGY CAMP FIELD TRIP 6/27 456.75
3610.62507 POSITIVE CONNECTIONS, INC.ECOLOGY CAMP FIELD TRIP 6/15 228.38
3610.65025 SAM'S CLUB DIRECT POPSICLES 23.94
3610.62507 POSITIVE CONNECTIONS, INC.ECOLOGY CAMP FIELD TRIP 6/27 228.38
3610.65025 SAM'S CLUB DIRECT CAMP COOKOUTS 324.06
3610.62507 POSITIVE CONNECTIONS, INC.ECOLOGY CAMP FIELD TRIP 6/20 228.38
2,953.31
3710 NOYES CULTURAL ARTS CTR
3710.62518 ALARM DETECTION SYSTEMS, INC. SECURITY SYSTEM CHARGES 649.56
3710.62425 LIFTOMATIC ELEVATOR, INC ELEVATOR MAINTENANCE 150.00
3710.64015 NICOR 0632 MONTHLY CHARGES 149.46
3710.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 2,049.18
2,998.20
3720 CULTURAL ARTS PROGRAMS
3720.62511 THE ARMENIAN DANCE COMPANY OF ETHNIC ARTS FEST PERFORMER 500.00
3720.62210 EVANSTON SIGNS & GRAPHICS, INC ETHNIC ARTS FEST BANNER/SIGNS 500.00
3720.62511 ELLENSTEIN, JAN ETHNIC FEST FAMILY ARTS COORD 800.00
3720.62490 MITCHELL MUSEUM OF AMERICAN IN JUDGE BEST IN CATEGORY LKSH 75.00
3720.62490 ST. MORITZ SECURITY SERVICES, ETHNIC ARTS FEST SECURITY 610.85
3720.62205 EVANSTON SENTINEL CORPORATION ETHNIC ARTS FEST AD 47.00
3720.62511 LADEN, BLAIR FACEPAINTER ETHNIC ARTS FEST 375.00
3720.65020 WILL ENTERPRISES YAP 2ND SESSION SHIRTS 2012 145.91
3720.62507 POSITIVE CONNECTIONS, INC.YAP FIELD TRIP 293.63
3720.62490 CURLEY, CHIE JURY IMAGE REVIEW 75.00
3720.62490 MELISSAS, JACQUELINE B.LAKESHR ARTS JUDGE CAT AWARDS 75.00
3720.62509 MCKINNEY, MICHELE Y ETHNIC ARTS FEST ARTIST MANAGE 300.00
3720.62210 MACK, CHRIS POSTCARD DESIGN 250.00
3720.62511 ARCHIE POWELL & THE EXPORTS LL STARLIGHT CONCERT DAWES 8/21 800.00
3720.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP ADV MEDIA 6/26 119.63
3720.62507 POSITIVE CONNECTIONS, INC.ART CAMP FIELD TRIP 6/20 282.75
3720.62511 REGO-WORTH, REBECCA LAKESHORE ART FEST PERFORMANCE 500.00
3720.62511 LEWIS, RODERICK STARLIGHT CONCERT 8/9 TWIGGS 200.00
3720.62511 ADAMS, JAMES STARLIGHT CONCERT 7/19 HARBERT 200.00
3720.62511 MAMMOSER, JULIA KLEE LAKESHORE ART FEST PERFORMANCE 600.00
3720.62500 HEWITT, PAUL SOUND SYSTEM & SOUND 2,750.00
3720.62515 JACK'S TENTS & PRODUCTIONS, IN TENT RENTALS EHTNIC 4,613.00
3720.62515 ACUTRAK SOLUTIONS SOUND EQUIP. & ENGINEERING 5,663.33
*Advanced Payment
15153 of 660
CITY OF EVANSTON, ILR5504003B
BILLS LIST
08/14/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3720.62205 CHICAGO READER ADS FOR STARLIGHT & ETHNIC 2,116.50
3720.62511 REVEREND PEYTONS BIG DAMN BAND STARLIGHT CONCERT 1,800.00
3720.62511 MUSIKANTOW, MICHAEL STARLIGHT CONCERT 8/14 DAWES 800.00
3720.62511 MARILYN PRICE PUPPETS, INC.PERFORMER ETHNIC ARTS FEST 600.00
3720.62511 SOUTH BOULEVARD BAND STARLIGHT CONCERT AUG 9 TWIGGS 700.00
3720.62511 EVANSTON ESCOLA DE SAMBA ETHNIC ARTS FEST PERFORMER 850.00
3720.62511 JATTA, LLC STARLIGHT CONCERT 8/7 DAWES 1,200.00
3720.62511 SMITH, GRANA L.LAKESHORE ARTS PERFORMER 700.00
3720.62511 ARLEN MUSIC CONSULTANTS, INC. STARLIGHT CONCERT 7/31 DAWES 1,400.00
3720.62205 HOY CHICAGO ETHNIC ARTS FEST AD 1,096.00
3720.62511 ROJAS, ERGEN STARLIGHT CONCERT 7/10 TWIGGS 200.00
3720.62511 LAWRENCE, DIANA LKSHR ARTS FEST PERFORMANCE 450.00
3720.62511 CHI TOWNE MUSIC GROUP STARLIGHT CONCERT HARBERT 6/19 200.00
3720.62509 PINSKY, LEA CROWN MURAL MATERIAL/PLANNING 950.00
3720.62509 RIVERA, RACHEL WEAVER FAMILY ARTS ETHNIC ARTS FEST 185.00
3720.62511 SMITH, LUCY LKSHR ARTS FEST PERFORMANCE 450.00
3720.62511 HENNESEY, NICK STARLIGHT CONCERT 7/10 TWIGGS 800.00
3720.62205 EVANSTON ROUND TABLE LLC ETHNIC ARTS FEST AD FULL PG 570.00
3720.65020 FITNESS WEAR, INC.ETHNIC ARTS FEST SHIRTS 719.25
35,562.85
3805 FACILITIES ADMINISTRATION
3805.64015 NICOR 0632 MONTHLY CHARGES 81.60
3805.64005 COMED MONTHLY CHARGES 110.68
192.28
3806 CIVIC CENTER SERVICES
3806.64015 NICOR 0632 MONTHLY CHARGES 222.59
3806.62245 BESAM ENTRANCE SOLUTIONS OUTER ENTRANCE MAINT 203.50
3806.65050 DRAPERY CENTER BLINDS INSTALL 765.00
1,191.09
799,021.78
00185 LIBRARY FUND
4805 LIBRARY YOUTH SERVICES
4805.65630 BAKER & TAYLOR JUV PRINT 471.46
4805.65630 BAKER & TAYLOR JUV PRINT 336.28
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 58.56
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 11.68
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 19.45
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 10.19
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 11.68
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 31.11
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 86.29
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 9.59
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 15.58
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 96.30
4805.65630 GALE GROUP JUV PRINT 442.76
4805.65630 GALE GROUP JUV PRINT 442.76
4805.65641 MIDWEST TAPE JUV AV 47.98
4805.65641 MIDWEST TAPE JUV AV 29.99
*Advanced Payment
16154 of 660
CITY OF EVANSTON, ILR5504003B
BILLS LIST
08/14/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
4805.65641 MIDWEST TAPE JUV AV 15.99
4805.65641 MIDWEST TAPE JUV AV 12.79
4805.65641 MIDWEST TAPE JUV AV 20.78
4805.62506 NORTHWESTERN UNIVERSITY WORK- WORKSTUDY 155.25
4805.65630 BAKER & TAYLOR JUV PRINT 10.30
4805.65630 BAKER & TAYLOR JUVENILE PRINT 567.62
4805.65641 BAKER & TAYLOR ADULT/JUV AV 76.23
4805.65630 BAKER & TAYLOR JUV PRINT 49.41
4805.65641 BAKER & TAYLOR JUV AV 23.50
4805.65641 BAKER & TAYLOR JUV AV 72.74
4805.65630 BAKER & TAYLOR JUV PRINT 1,259.46
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 89.70
4,475.43
4806 LIBRARY ADULT SERVICES
4806.65630 BAKER & TAYLOR ADULT PRINT 886.82
4806.65630 BAKER & TAYLOR ADULT PRINT 1,723.40
4806.65641 RECORDED BOOKS INC.ADULT AV 33.00
4806.65630 CISION US INC.ADULT PRINT 1,320.00
4806.62506 NORTHWESTERN UNIVERSITY WORK- WORKSTUDY 355.33
4806.65641 AUDIO GO ADULT AV 427.24
4806.65630 BAKER & TAYLOR ADULT PRINT 219.89
4806.65630 BAKER & TAYLOR ADULT PRINT 2,002.83
4806.65630 BAKER & TAYLOR ADULT PRINT 91.99
4806.65630 BAKER & TAYLOR ADULT PRINT 245.26
4806.65630 BAKER & TAYLOR ADULT PRINT 47.45
4806.65630 BAKER & TAYLOR ADULT PRINT 377.51
4806.65641 BAKER & TAYLOR ADULT/JUV AV 282.73
4806.65630 BAKER & TAYLOR ADULT PRINT 386.33
4806.65641 BAKER & TAYLOR ADULT AV 14.98
4806.65641 BAKER & TAYLOR ADULT AV 116.09
4806.65641 BAKER & TAYLOR ADULT AV 79.35
4806.65641 BAKER & TAYLOR ADULT AV 55.81
4806.65641 BAKER & TAYLOR ADULT AV 141.50
4806.65641 BAKER & TAYLOR ADULT AV 11.88
4806.65641 BAKER & TAYLOR ADULT AV 14.23
4806.65641 BAKER & TAYLOR ADULT AV 8.49
4806.65641 BAKER & TAYLOR ADULT AV 10.19
4806.65641 BAKER & TAYLOR ADULT AV 14.98
4806.65641 BAKER & TAYLOR ADULT AV 34.26
4806.65630 BAKER & TAYLOR ADULT PRINT 1,615.54
4806.65630 BAKER & TAYLOR ADULT PRINT 520.61
4806.65630 BAKER & TAYLOR ADULT PRINT 21.93
4806.65630 BAKER & TAYLOR ADULT PRINT 1,460.15
12,519.77
4820 LIBRARY CIRCULATION
4820.62506 NORTHWESTERN UNIVERSITY WORK- WORKSTUDY 629.44
629.44
4825 LIBRARY NORTH BRANCH
4825.65100 GAYLORD BROS., INC.LIBRARY SUPPLIES 78.84
*Advanced Payment
17155 of 660
CITY OF EVANSTON, ILR5504003B
BILLS LIST
08/14/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
4825.64015 NICOR 0632 MONTHLY CHARGES 26.90
105.74
4835 LIBRARY TECHNICAL SERVICES
4835.65100 SHOWCASES LIBRARY SUPPLIES 164.20
4835.65100 GENERAL BINDING CORP.LIBRARY SUPPLIES 246.04
4835.62341 COOPERATIVE COMPUTER SERVICES COMMUNICATION SERV. 13,523.53
13,933.77
4840 LIBRARY MAINTENANCE
4840.62225 CINTAS #769 MAT SERVICE 64.19
4840.65050 BRUCKER COMPANY BUILDING MAINTENANCE MATERIALS 1,175.00
4840.62225 ADT SECURITY SYSTEMS BUILDING MAINTENANCE SERVICES 150.00
4840.65040 LAPORT INC JANITORIAL SUPPLIES 645.22
4840.65040 LAPORT INC JANITORIAL CREDIT 118.15-
4840.62225 CINTAS #769 MAT SERVICE 64.19
4840.62225 CONQUEST PEST SOLUTIONS BUILDING MATERIALS SERVICES 115.00
4840.62245 AMERICAN MESSAGING PAGER 5.28
2,100.73
4845 LIBRARY ADMINISTRATION
4845.65095 OFFICE DEPOT OFFICE SUPPLIES 201.82
4845.65095 OFFICE DEPOT OFFICE SUPPLIES 11.96
4845.65095 DEMCO, INC.OFFICE SUPPLIES 39.93
253.71
34,018.59
00195 NEIGHBOR.STABILIZATION PROGRAM
5005 NSP-GENERAL ADMINISTRATION
5005.62295 SAUL, JOLENE REIMB. HUD NSP2 CLINIC 813.90
813.90
5006 PROGRAM DELIVERY
5006.62205 EVANSTON NOW LLC LEADERBOARD-AUG. SEPT 2012 500.00
5006.62205 AMERICAN MARKETING SERVICES, I ADS NSP2 PROGRAM 606.83
5006.62205 EVANSTON ROUND TABLE LLC AD NSP2 334.00
5006.62490 HOUSING OPPORTUNITY DEVELOPMEN HOMEOWNER COUNSELING 7,000.00
8,440.83
9,254.73
00200 MOTOR FUEL TAX FUND
5099 2012 MFT STREET RESURFACING
5099.65515 GREAT LAKES SOIL & ENVIRONMENT FY2012 MATERIALS TESTING 4,715.00
5099.65515 GREAT LAKES SOIL & ENVIRONMENT FY2012 MATERIALS TESTING 4,103.00
8,818.00
8,818.00
00205 EMERGENCY TELEPHONE SYSTEM
5150 EMERGENCY TELEPHONE SYSTM
5150.62509 MOTOROLA SOLUTIONS, INC.FIRE SERVICE AGREEMENT RENEW-8,170.44
5150.64505 AT & T COMMUNICATION CHARGES 6,131.02
5150.62509 IRON MOUNTAIN OSDP OFF SITE DATA 287.90
14,589.36
*Advanced Payment
18156 of 660
CITY OF EVANSTON, ILR5504003B
BILLS LIST
08/14/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
14,589.36
00210 SPECIAL SERVICE DIST #4
5160 SPECIAL SERVICE DIST #4
5160.62517 EVMARK 3RD QRT OPERATING FUNDS 99,500.00
99,500.00
99,500.00
00215 CDBG FUND
5205 TARGETED CODE ENFORCEMENT
5205.62770 ABG SERVICES, INC.CASE 11-0283 815 BROWN 160.00
160.00
160.00
00220 CD LOAN FUND
5280 SINGLE FAM REHAB PROGRAM
5280.62190 COOK COUNTY RECORDER OF DEEDS RECORDINGS 800.00
5280.62190 EQUIFAX CREDIT REPORT 15.73
815.73
5285 MULTI FAM REHAB PROGRAM
5285.65535.SNRSA VALUE REMODELING CASE MF095-12 629 HOWARD 11,178.00
11,178.00
11,993.73
00225 ECONOMIC DEVELOPMENT FUND
5300 ECON. DEVELOPMENT FUND
5300.62659 EVMARK ECONOMIC DEVELOPMENT - 2012 9,625.00
5300.62490 COMED MONTHLY CHARGES 10.77
5300.65522 HOWARD STREET BUSINESS ASSOCIA BUSINESS DISTRICT IMPROVEMENTS 1,984.00
5300.62185 WILD CROW COMMUNICATION, INC *ECONOMIC DEVELOPEMENT WEBSITE 6,265.00
5300.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 BU 5300 35.48
5300.62346 COOK COUNTY TREASURER *2NDINSTALLMENT TAX-625 HOWARD 6,062.66
5300.65522 DAHLKE, TRACIE BUSINESS DISTRICT IMPROVEMENTS 1,050.00
5300.62490 COMED MONTHLY CHARGES 66.39
5300.62660 GORDON FOOD SERVICE C/O BILL C SOIL/ENVIRONMENTAL REMEDIATION 100,000.00
5300.62509 EVMARK LANDSCAPING FUNDING AGREEMENT 11,030.87
136,130.17
136,130.17
00240 HOME FUND
5430 HOME FUND
5430.65535 HOUSING OPPORTUNITY DEVELOPMEN DRAW 7 131 CALLAN 26,355.75
26,355.75
26,355.75
00250 AFFORDABLE HOUSING FUND
5465 AFFORDABLE HOUSING
5465.62490 CONNECTIONS FOR THE HOMELESS HMIS 2012 PAYMENT 11,000.00
11,000.00
11,000.00
*Advanced Payment
19157 of 660
CITY OF EVANSTON, ILR5504003B
BILLS LIST
08/14/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
00300 WASHINGTON NATL TIF DEBT SERV
5470 WASHINGTON NAT'L TIF DS
5470.62605 EVMARK LANDSCAPING FUNDING AGREEMENT 11,030.88
5470.62605 EVMARK ECONOMIC DEVELOPMENT - 2012 9,625.00
20,655.88
20,655.88
00320 DEBT SERVICE FUND
5706 2006B BONDS
5706.62350 WELLS FARGO BANK G.O. SERIES 2006B 250.00
250.00
5714 2012A BONDS
5714.62350 CHAPMAN & CUTLER SERIES 2012A BONDS COUNSEL FEE 16,360.00
5714.62350 FEDERAL EXPRESS CORP.SHIPPING 31.47
5714.62350 PUBLIC FINANCIAL MANAGEMENT, I 2012A BONDS ADVISORY FEES 17,050.00
33,441.47
33,691.47
00330 HOWARD RIDGE TIF
5860 HOWARD RIDGE TIF
5860.65511 JOHNSON LOCKSMITH, INC.SERVICE CALL 1233 CHICAGO 137.90
5860.64015 NICOR 0632 MONTHLY CHARGES 29.24
5860.64015 NICOR 0632 MONTHLY CHARGES 6.44
5860.64015 NICOR 0632 MONTHLY CHARGES 23.93
5860.64015 NICOR 0632 MONTHLY CHARGES 113.76
311.27
311.27
00335 WEST EVANSTON
5870 WEST EVANSTON TIF
5870.62605 EVANSTON NORTH SHORE CONTRACTO MATCHING REHAB FUNDS-1817 CHUR 31,000.00
31,000.00
31,000.00
00415 CAPITAL IMPROVEMENTS FUND
415176 CIVIC CTR PRK LOT LIGHTING IMP
415176.62205 CHICAGO TRIBUNE BID #12-148 LEGAL AD 726.00
415176.62145 KLAUCENS & ASSOCIATES, INC.CIVIC CENTER PARKING LOT 552.50
415176.62145 KLAUCENS & ASSOCIATES, INC.CIVIC CENTER PARKING LOT 1,083.81
2,362.31
415227 SERV. CTR- LOCKER ROOM RENOVAT
415227.62135 BEHLES & BEHLES SERVICE CTR LOCKER ROOM 1,474.73
415227.65653 MANUSOS GENERAL CONTRACTING, I SERVICE CTR LOCKER ROOMS 33,317.53
415227.62135 BEHLES & BEHLES SERVICE CTR LOCKER ROOM 163.20
34,955.46
415606 LEVY CENTER CAMERA PROJECTS
415606.65555 CURRENT TECHNOLOGIES CORPORATI *LEVY CAMERA PROJECT 944.44
415606.62175 CURRENT TECHNOLOGIES CORPORATI *LEVY CAMERA PROJECT 10,750.00
415606.65555 CURRENT TECHNOLOGIES CORPORATI *LEVY CAMERA PROJECT 388.86
*Advanced Payment
20158 of 660
CITY OF EVANSTON, ILR5504003B
BILLS LIST
08/14/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
12,083.30
415739 POLICE FIRE ROOF REPLACEMENT
415739.65510 MCGUIRE IGLESKI & ASSOCIATES PROVIDE PROFESSIONAL SERVICES 769.96
769.96
415854 ALLEY PAVING - CITY SHARE
415854.65515 COOK COUNTY RECORDER OF DEEDS RECORDINGS 360.00
360.00
415857 STREET RESURFACING
415857.65515 GREAT LAKES SOIL & ENVIRONMENT FY2012 MATERIALS TESING 5,255.00
415857.65515 GREAT LAKES SOIL & ENVIRONMENT FY2012 MATERIALS TESING 4,898.00
415857.65515 GREAT LAKES SOIL & ENVIRONMENT FY2012 MATERIALS TESING 290.00
10,443.00
415868 STREETLIGHT UPGRADE PROGM
415868.65515 EXCEL LTD., INC.50 STREET LIGHT POWER CENTERS 39,280.00
415868.65515 AMERICAN INDUCTION TECHNOLOGIE CIP STREETLIGHT UPGRADE PROGRA 9,600.00
48,880.00
415871 TRAFFIC SIGNAL UPGRADES
415871.65515 STANLEY CONSULTANTS INC. SHERIDAN RD SIGNAL DESIGN 1,490.55
1,490.55
415885 BRIDGE REHAB PROGRAM
415885.65515 ALFRED BENESCH & COMPANY BRIDGE STREET BRIDGE PROJECT 3,331.58
3,331.58
415923 DEMPSTER TRFC SIGNL- CMAQ IMPR
415923.65515 CHICAGO TRIBUNE DEMPSTER TRAFFIC SIGNAL CMAQ 451.00
451.00
416113 DODGE LAKE STREETSCAPING
416113.65515 CHICAGOLAND PAVING CONTRACTORS 2012 CHURCH ST IMPROVEMENT PRO 204,864.66
204,864.66
416394 CITY WORKS SIGN INVENTORY
416394.65515 CHRISTOPHER B. BURKE ENGINEERI INVENTORY OF TRAFFIC SIGNS 15,000.00
15,000.00
334,991.82
00420 SPEC ASSESS CAP PROJECT FUND
6386 SPECIAL ASSESSMENT 1467
6386.56570 CARSEN, CHRIS REFUND INTEREST WARRANT 138.44
138.44
6417 SPECIAL ASSESSMENT 1507
6417.56570 SHIHADEH, IBRAHIM REFUND INTEREST WARRANT 243.04
243.04
381.48
00505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
7005.62431 GARDA CL GREAT LAKES, INC.ARMORED CAR SERVICES 2,712.96
7005.62431 GARDA CL GREAT LAKES, INC.ARMORED CAR SERVICES-JULY 2012 1,270.00
*Advanced Payment
21159 of 660
CITY OF EVANSTON, ILR5504003B
BILLS LIST
08/14/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7005.62171 B.H. SUHR & COMPANY, INC.PARKING FUND 800.00
4,782.96
7015 PARKING LOTS & METERS
7015.65070 IPS GROUP, INC.MONTHLY METER TRANSACTION-JUNE 464.17
7015.65070 GRAINGER, INC., W.W.METER BATTERIES 642.60
7015.62375 MCGAW YMCA 2ND QRT. PARKING METER 4,512.64
7015.62375 CHICAGO TRANSIT AUTHORITY MONTH RENT LOT 19-BENSON-CHURC 990.00
7015.62375 706 MAIN STREET, LLC RENT PAYMENT-LOT 15-700 MAIN 2,106.00
7015.53500 COOK COUNTY COLLECTOR *PARKING TAX - JUNE 2012 240.00
7015.62375 CHICAGO TRANSIT AUTHORITY MONTH RENT LOT 19-BENSON-CHURC 990.00
7015.64005 COMED MONTHLY INVOICE 185.33
7015.62375 GTC MAIN STREET, INC. RENTAL FEE 3,283.84
7015.65070 TOTAL PARKING SOLUTIONS, INC. RECEIPT PAPER/ PARKING TERMS 339.00
7015.64005 COMED MONTHLY INVOICE 321.85
14,075.43
7025 CHURCH STREET GARAGE
7025.53515 AARON, STEPHANIE ACCESS CARD REFUND 25.00
7025.53515 HYMAN, ANDREW ACCESS CARD REFUND 25.00
7025.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 2,854.69
7025.62400 CENTRAL PARKING SYSTEM OF ILLI OPERATING/MNG FEE-AUG 2012 23,918.61
7025.62400 CENTRAL PARKING SYSTEM OF ILLI OPERATING/MNG FEE-SEPT 2012 23,918.61
7025.53500 COOK COUNTY COLLECTOR *PARKING TAX - JUNE 2012 2,758.00
7025.53515 MATHER LIFEWAYS ACCESS CARD REFUND 50.00
7025.53515 JANE LEE ACCESS CARD REFUND 25.00
7025.53515 ERIKA HUBBARD ACCESS CARD REFUND 25.00
7025.53515 MONIL GANDHI ACCESS CARD REFUND 50.00
7025.53515 SARAH CHANG ACCESS CARD REFUND 25.00
7025.62509 REVCON TECHNOLOGIES, INC.SERVICE CONTRACT MAINTENANCE 2,650.00
7025.64505 CALL ONE COMMUNICATION CHARGES 991.64
57,316.55
7036 SHERMAN GARAGE
7036.62509 REVCON TECHNOLOGIES, INC.SERVICE CONTRACT MAINTENANCE 7,510.00
7036.62400 CENTRAL PARKING SYSTEM OF ILLI OPERATING/MNG FEE-SEPT 2012 54,131.47
7036.65050 GRAINGER, INC., W.W.PAINT SUPPLIES/PARKING GARAGES 632.40
7036.53515 PARK, SAMUEL ACCESS CARD REFUND 25.00
7036.62509 REVCON TECHNOLOGIES, INC.SERVICE CONTRACT MAINTENANCE 201.00
7036.65050 REVCON TECHNOLOGIES, INC.SHERMAN ENTRY GATE REPAIRS 182.50
7036.53515 KILLHAM, LEANA ACCESS CARD REFUND 25.00
7036.53515 FRIEDEAN, MARK ACCESS CARD REFUND 25.00
7036.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 9,616.45
7036.62660 INLAND AMERICAN RETAIL MANAGEM COMMON AREA MAINTENANCE -JULY 7,016.41
7036.62400 CENTRAL PARKING SYSTEM OF ILLI OPERATING/MNG FEE-AUG 2012 54,131.47
7036.53515 ERIC HOLLOWATY ACCESS CARD REFUND 25.00
7036.53515 MARTINE DEGANNES ACCESS CARD REFUND 25.00
7036.53515 CHRISTINE V. HINOJOSA ACCESS CARD REFUND 25.00
7036.53515 CHATAS, JOHN ACCESS CARD REFUND 25.00
7036.53500 COOK COUNTY COLLECTOR *PARKING TAX - JUNE 2012 4,188.00
7036.53515 NANCY LIM ACCESS CARD REFUND 25.00
7036.53515 JORDAN RIVERA-KLEIN ACCESS CARD REFUND 25.00
*Advanced Payment
22160 of 660
CITY OF EVANSTON, ILR5504003B
BILLS LIST
08/14/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7036.64505 CALL ONE COMMUNICATION CHARGES 1,827.58
7036.64505 AT & T COMMUNICATION CHARGES 101.93
7036.53515 CLEARWIRE ACCESS CARD REFUND 25.00
139,789.21
7037 MAPLE GARAGE
7037.62400 CENTRAL PARKING SYSTEM OF ILLI OPERATING/MNG FEE-SEPT 2012 47,837.30
7037.62400 CENTRAL PARKING SYSTEM OF ILLI OPERATING/MNG FEE-AUG 2012 47,837.30
7037.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 4,626.55
7037.53515 GUILHERME SENISE ACCESS CARD REFUND 25.00
7037.53515 ANALIESE TRIMBER ACCESS CARD REFUND 25.00
7037.53515 ALEXANDRA VALLS ACCESS CARD REFUND 25.00
7037.53515 RAMSEY, KYRA ACCESS CARD REFUND 25.00
7037.64505 CALL ONE COMMUNICATION CHARGES 1,288.03
7037.53500 COOK COUNTY COLLECTOR *PARKING TAX - JUNE 2012 2,653.25
7037.53500 COOK COUNTY COLLECTOR *PARKING TAX - JUNE 2012 440.00
7037.62509 REVCON TECHNOLOGIES, INC.SERVICE CONTRACT MAINTENANCE 5,036.00
7037.64015 NICOR 0632 MONTHLY INVOICE 83.77
7037.53515 WHY, LIBBY VAN *REPLACES CHK 387279 25.00
7037.53515 MATTHEW ARONSON ACCESS CARD REFUND 25.00
7037.53515 JESSALYN GOTSDINER ACCESS CARD REFUND 25.00
7037.53515 MATT JACOBSON C/O TRINE SORENS ACCESS CARD REFUND 25.00
7037.53515 DAVID JUNG ACCESS CARD REFUND 25.00
7037.53515 ALEXANDRA KACHOW ACCESS CARD REFUND 25.00
7037.53515 ASHLEY LANGONE ACCESS CARD REFUND 25.00
110,077.20
700506 SHERMAN GARGAE REPAIRS
700506.65515 GILCO SCAFFOLDING CO SCAFFOLDING FOR SHERMAN 8,126.00
700506.65515 GILCO SCAFFOLDING CO SCAFFOLDING FOR SHERMAN 8,123.00
16,249.00
700509 CHURCH STREET GARAGE REPAIRS
700509.65515 BEHLES & BEHLES 2012 PARKING GARAGE ROOF 2,584.00
2,584.00
700510 MAPLEGARAGE UPPER DECK UPGRADE
700510.65515 BULLEY & ANDREWS, LLC SEALANT 100.00
700510.65515 BULLEY & ANDREWS, LLC SEALANT 84,240.00
84,340.00
429,214.35
00510 WATER FUND
510 WATER FUND
510.22700 CUTLER, JOHN REFUND-OVERPYMNT WATER BILL 124.01
510.22700 SCHWEITZER, JEFF REFUND-OVERPYMNT WATER BILL 23.68
510.22700 VEGA, TERESA REFUND-OVERPYMNT WATER BILL 101.45
510.22700 A MINASIAN C/O LARRY SULTON REFUND-OVERPYMNT WATER BILL 102.91
510.22700 SEXTRO, J REFUND-OVERPYMNT WATER BILL 41.84
510.22700 EGELSTON, MARTIN REFUND-OVERPYMNT WATER BILL 54.78
510.22700 FLAPPER, STEPHAN REFUNE-OVERPYMNT WATER BILL 52.20
510.22700 LEONARD, JESSICA REFUND-OVERPYMNT WATER BILL 175.33
*Advanced Payment
23161 of 660
CITY OF EVANSTON, ILR5504003B
BILLS LIST
08/14/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
510.22700 GAYNOR, JOSEPH AND JUDITH REFUND-OVERPYMNT WATER BILL 88.81
510.22700 KARP, SUSAN AND JOSH REFUND-OVERPYMNT WATER BILL 127.00
510.22700 RDG FUND - 1 REFUND-OVERPYMNT WATER BILL 30.20
510.22700 KING, J REFUND-OVERPYMNT WATER BILL 140.74
510.22700 SHELLEY, SALLY C/O PARKER, JES REFUND-OVERPYMNT WATER BILL 79.67
510.22700 WATTERS, CRAIG AND WENDY REFUND-OVERPYMNT WATER BILL 121.61
510.22700 MIERZYCKI, TED C/O MIERZYCKI,REFUND-OVERPYMNT WATER BILL 176.78
510.22700 MIDWEST REALTY VENTURES REFUND-OVERPYMNT WATER BILL 55.84
510.22700 AMERSON, PHILIP AND ELAINE REFUND-OVERPYMNT WATER BILL 55.84
510.22700 ALRICH, TOM AND JANET REFUND-OVERPYMNT WATER BILL 132.88
510.22700 SERENITY NAILS SPA INC. C/O MA REFUND-OVERPYMNT WATER BILL 77.15
510.22700 ITASCA BANK & TRUST COMPANY REFUND-OVERPYMNT WATER BILL 23.03
510.22700 WASSIM MATAR & DEBORAH KLEIN REFUND-OVERPYMNT WATER BILL 124.24
510.22700 JONES, SUSAN REFUND-OVERPYMNT WATER BILL 53.22
510.22700 MRS L. SOUPOS C/O JEAN APPLE REFUND-OVERPYMNT WATER BILL 309.79
510.22700 BLUFORD, THERESE REFUND-OVERPYMNT WATER BILL 67.22
510.22700 GUERRERO, RACHEL REFUND-OVERPYMNT WATER BILL 55.84
510.22700 SKILKEN, ADAM AND MELISSA REFUND-OVERPYMNT WATER BILL 169.64
2,565.70
7100 WATER GENERAL SUPPORT
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 84.00
7100.62273 COOK COUNTY RECORDER OF DEEDS RECORDINGS 520.00
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 113.68
7100.62295 NORTHEASTERN ILLINOIS PUBLIC S TRAINING 210.00
7100.56145 OMEGA DEMOLITION CORP FIRE HYDRANT DEPOSIT REFUND 300.00
7100.62210 FEDEX KINKO'S - CAS PRINTING - ADMINISTRATION 461.80
7100.56145 AMERICAN PIPE LINERS, INC.FIRE HYDRANT DEPOSIT REFUND 3,600.00
7100.62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS 102.40
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 163.57
7100.62210 FEDEX KINKO'S - CAS PRINTING - ADMINISTRATION 512.96
7100.64540 NEXTEL WIRELESS SERV. EQUIPMENT 142.97
6,211.38
7105 PUMPING
7105.64015 NICOR 0632 MONTHLY CHARGES 29.21
7105.64015 NICOR 0632 MONTHLY CHARGES 758.58
7105.65070 RAYNOR DOOR COMPANY REPLACEMENT GARAGE DOORS 4,105.22
7105.64505 CALL ONE COMMUNICATION CHARGES 153.45
7105.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 788.52
7105.64005 EXELON ENERGY COMPANY MONTHLY CHARGES 108,124.33
7105.64005 COMED MONTHLY CHARGES 58.14
114,017.45
7110 FILTRATION
7110.65015 PENCCO, INC 300 TONS - HYDROFLUORSILIC 14,697.36
7110.65015 PENCCO, INC 300 TONS - HYDROFLUORSILIC 13,463.64
7110.65015 POLYDYNE, INC.LIQUID CATIONIC POLYMER-40 TNS 14,772.60
7110.65015 ALEXANDER CHEMICAL CORPORATION LIQUID CHLORINE - TON CONTAINE 3,396.00
7110.62420 METROPOLITAN WATER RECLAIMATIO ANNUAL SLUDGE DISPOSAL AUG '12 51,877.74
7110.62420 METROPOLITAN WATER RECLAIMATIO ANNUAL SLUDGE DISPOSAL CHARGE 81,566.00
179,773.34
*Advanced Payment
24162 of 660
CITY OF EVANSTON, ILR5504003B
BILLS LIST
08/14/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7115 DISTRIBUTION
7115.62230 ON TRACK FULFILLMENT INC.PRINTING 842.00
842.00
7125 OTHER OPERATIONS
7125.62455 ON TRACK FULFILLMENT INC.PERFORM MAILING 105.40
105.40
303,515.27
00513 WATER-DEPR, IMPROV & EXTENSION
733067 SECURITY IMPROVEMENTS - WATER
733067.62140 MCGUIRE IGLESKI & ASSOCIATES SCANNED RECORD 281.50
281.50
733078 SCADA SYSTEM IMPROVEMENTS
733078.65515 ALLAN INTEGRATED CONTROL SYSTE SCADA SYSTEM UPGRADES 40,455.00
733078.62145 CDM SMITH, INC.EVANSTON WATER UTILITY 17,756.85
58,211.85
733095 NEW ASBESTOS REMOVAL
733095.62140 MIDWEST ENVIRONMENTAL CONSULTI CONSULTING SERVICES 1,350.00
1,350.00
733113 PUMP. STATON SWITCHGEAR REPAIR
733113.65515 BROADWAY ELECTRIC, INC.5kV MCC REPLACEMENT 52,581.15
52,581.15
112,424.50
00515 SEWER FUND
7400 SEWER MAINTENANCE
7400.65055 VOLLMAR CLAY PRODUCTS CO.48"X16" T&G PRE-CAST BARREL 220.50
7400.65055 VOLLMAR CLAY PRODUCTS CO.48"X24" T&G ECCENETRIC CONE 441.00
7400.65055 VOLLMAR CLAY PRODUCTS CO.48"X24" T&G PRE-CAST BARREL 370.00
7400.65055 VOLLMAR CLAY PRODUCTS CO.48"X16" T&G PRE-CAST BARREL 147.00
7400.65055 VOLLMAR CLAY PRODUCTS CO.48"X24" T&G ECCENETRIC CONE 294.00
7400.65055 VOLLMAR CLAY PRODUCTS CO.48"X24" T&G PRE-CAST BARREL 370.00
7400.65055 VOLLMAR CLAY PRODUCTS CO.48"X24" T&G PRE-CAST BARREL 76.00-
7400.65055 VOLLMAR CLAY PRODUCTS CO.48"X16" T&G PRE-CAST BARREL 147.00
7400.65055 VOLLMAR CLAY PRODUCTS CO.48"X24" T&G ECCENETRIC CONE 294.00
7400.65055 VOLLMAR CLAY PRODUCTS CO.48"X24" T&G ECCENETRIC CONE 76.00
7400.65055 VOLLMAR CLAY PRODUCTS CO.48"X24" T&G PRE-CAST BARREL 555.00
7400.65055 VOLLMAR CLAY PRODUCTS CO.48"X16" T&G PRE-CAST BARREL 220.50
7400.65055 VOLLMAR CLAY PRODUCTS CO.48"X24" T&G ECCENETRIC CONE 441.00
7400.62461 MUNICIPAL SALES, INC.2012 ROOT TREATMENT-BID 12-112 33,706.15
7400.65055 VOLLMAR CLAY PRODUCTS CO.48"X24" T&G PRE-CAST BARREL 555.00
37,761.15
7420 SEWER IMPROVEMENTS
7420.65515 AMERICAN PIPE LINERS, INC. CUSTOM LINERS 19,943.70
19,943.70
57,704.85
00520 SOLID WASTE FUND
7690 RESIDENTIAL RECYCLING COL
*Advanced Payment
25163 of 660
CITY OF EVANSTON, ILR5504003B
BILLS LIST
08/14/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7690.64005 COMED MONTHLY CHARGES 179.73
7690.64015 NICOR 0632 MONTHLY CHARGES 126.91
306.64
306.64
00600 FLEET SERVICES
7705 GENERAL SUPPORT
7705.62360 NAFA CHICAGO CHAPTER MEMBERSHIP DUES 475.00
7705.65095 OFFICE DEPOT OFFICE SUPPLIES FLEET SERVICES 26.68
7705.65095 OFFICE DEPOT OFFICE SUPPLIES FLEET SERVICES 12.65
7705.64505 CALL ONE COMMUNICATION CHARGES 291.82
806.15
7710 MAJOR MAINTENANCE
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 133.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES-15 136.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES-15 144.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES-15 140.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES-15 141.50
7710.65060 STANDARD EQUIPMENT COMPANY HOSE RETURN 58.97-
7710.65060 STANDARD EQUIPMENT COMPANY DRIVE CHAIN 27.05
7710.65060 STANDARD EQUIPMENT COMPANY CONN LINK 13.52
7710.65060 STANDARD EQUIPMENT COMPANY SPROCKET/SCREW SET 51.81
7710.65060 SUBURBAN ACCENTS, INC.CUSTOM CUT ROLL OF STRIPES 318.75
7710.65060 TRIANGLE SERVICE, INC.TANK GASKETS REPLACEMENTS 515.00
7710.65065 WENTWORTH TIRE SERVICE 4 NEW TIRES 1,021.48
7710.65060 WHOLESALE DIRECT INC HALOGEN BULBS 53.81
7710.65060 WHOLESALE DIRECT INC 10 ROWS ELECTRICAL TAPE 66.22
7710.65060 AETNA TRUCK PARTS, INC.COLLANT FILTERS/STEEL BELT 80.98
7710.65060 AETNA TRUCK PARTS, INC.HUB CAPS 48.78
7710.65060 AETNA TRUCK PARTS, INC.OIL FILTER ASSYM.129.35
7710.65015 BIOTEK CORPORATION BIOSCRUB-1 CASE 130.89
7710.65060 BUCK BROTHERS, INC.PIN #555 33.58
7710.65060 CHICAGO INTERNATIONAL TRUCKS, OUTSIDE REPAIR #956 319.49
7710.65060 CHICAGO INTERNATIONAL TRUCKS, EXHAUST REPAIR #314 95.27
7710.65060 CHICAGO INTERNATIONAL TRUCKS, CALIPERS #450 694.04
7710.65060 CHICAGO INTERNATIONAL TRUCKS, HOSE 109.40
7710.65060 CHICAGO INTERNATIONAL TRUCKS, BLOWER MOTOR/RESISTOR #317 498.48
7710.65060 CHICAGO INTERNATIONAL TRUCKS, WATER PUMP #919 195.90
7710.65060 CHICAGO INTERNATIONAL TRUCKS, CALIPERS #450 257.30
7710.65060 CHICAGO INTERNATIONAL TRUCKS, 2 EXHAUST CLAMPS 22.34
7710.65060 CHICAGO INTERNATIONAL TRUCKS, DOOR LATCHES 162.45
7710.65060 CHICAGO INTERNATIONAL TRUCKS, HOSE RETURN 20.64-
7710.65060 CHICAGO PARTS & SOUND, LLC WIPER MOTOR #49 137.61
7710.65060 CHICAGO PARTS & SOUND, LLC 6 BRAKE ROTORS 521.80
7710.65060 CHICAGO PARTS & SOUND, LLC REAR SHOCKS #19 94.06
7710.62355 CINTAS #22 WEEKLY UNIFORM SERVICE 120.25
7710.62355 CINTAS #22 WEEKLY UNIFORM SERVICE 120.25
7710.62355 CINTAS #769 WEEKLY MAT SERVICE 152.90
7710.62355 CINTAS #769 WEEKLY MAT SERVICE 152.90
7710.65060 CUMBERLAND SERVICENTER A/C ACCUMULATOR #718 172.09
*Advanced Payment
26164 of 660
CITY OF EVANSTON, ILR5504003B
BILLS LIST
08/14/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 DOUGLAS TRUCK PARTS CLEVIS KIT 90.05
7710.65060 DUECO, INC.OUTSIDE REPAIR #577 7,320.79
7710.65060 EQUIPMENT DEPOT KEY IGNITION 28.43
7710.65060 EVANSTON CAR WASH & DETAIL CEN WASHES 61.99
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC LATCH CAB HYDRAULIC 365.83
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC PROBE WATER LEVEL 310.54
7710.65060 GROVER WELDING COMPANY BRACKETS SANITATION #717 207.80
7710.65060 GROVER WELDING COMPANY 6 MUFFLER BRACKETS 481.80
7710.65060 GROVER WELDING COMPANY REPLACE WORN OUT PINS #584 677.36
7710.65060 HIGH PSI LTD.POWER WASHER SERVICE 318.64
7710.65060 LAWSON PRODUCTS, INC.NUTS, BOLTS, AND WASHERS 640.59
7710.65060 LAWSON PRODUCTS, INC.10 H8X CAP SCREWS #609 14.50
7710.65060 LAWSON PRODUCTS, INC.HARDWARE 64.50
7710.65060 LAWSON PRODUCTS, INC.SCREWS & WASHERS INVENTORY 30.50
7710.65060 LEACH ENTERPRISES, INC.VENTED NON-LINKING CAP 45.21
7710.65060 LEACH ENTERPRISES, INC.1/4 INCH DRAIN COCK INTERNAL 3.30
7710.65060 LEACH ENTERPRISES, INC.REAR BRAKES #322 809.45
7710.65060 LEACH ENTERPRISES, INC.DUST SHIELD 95.56
7710.65060 LEACH ENTERPRISES, INC.1/4 INCH DRAIN COCK RETURN 3.30-
7710.65060 LEACH ENTERPRISES, INC.PARTS RETURN 65.34-
7710.65060 LEACH ENTERPRISES, INC.AIR DRYER 306.56
7710.65060 LEMOI HARDWARE NUTS, BOLTS, AND SCREWS 2.75
7710.65060 MCCANN INDUSTRIES, INC.OUTSIDE REPAIR #936 1,419.30
7710.62240 METRO TANK AND PUMP COMPANY FUEL DISPENSER REPAIR 813.83
7710.62240 METRO TANK AND PUMP COMPANY SOFTWARE MODULE REPAIR 752.58
7710.65060 MIDWEST FUEL INJECTION SERVICE BUSHING THROTTLE 365.56
7710.65060 MOTION INDUSTRIES INC.STANDARD ROLLER CHAIN 19.55
7710.65060 NAPLETON'S NORTHWESTERN -CHRYS OUTSIDE REPAIR #532 815.15
7710.65060 NAPLETON'S NORTHWESTERN -CHRYS CORE RETURN 65.00-
7710.65060 NORTH SHORE TOWING TIRE CHANGE #67 50.00
7710.65060 NORTH SHORE TOWING TIRE CHANGE #15 50.00
7710.65060 NORTH SHORE TOWING TIRE CHANGE #54 50.00
7710.65060 NORTH SHORE TOWING TOW #719 600.00
7710.65060 CUMMINS N POWER, LLC.FUEL PUMP & SEALS 256.50
7710.65060 ORLANDO AUTO TOP REBUILT BUCKET SEAT #931 385.00
7710.65065 POMP'S TIRE SERVICE, INC.TIRE STUDS 985.72
7710.65065 POMP'S TIRE SERVICE, INC.W2 TIRE REPAIRS 350.68
7710.65065 POMP'S TIRE SERVICE, INC.3 TIRE RECAPS 542.68
7710.65065 POMP'S TIRE SERVICE, INC.2 TIRE REPAIRS 54.00
7710.65060 RUNNION EQUIPMENT CO.SERVICE CALL & REPAIR #583 1,207.96
7710.65060 WHOLESALE DIRECT INC SPOTLIGHT HANDLES 282.54
7710.65060 ZEIGLER CHEVROLET-SCHAUMBURG L BRAKES 746.46
7710.65035 PALATINE OIL COMPANY, INC FUEL PURCHASES 2,000.00
7710.65085 WALUSIAK, KENNETH A TOOL ALLOWANCE 550.00
7710.65060 CARQUEST EVANSTON DBL FACE TAPE 35.68
7710.65060 CARQUEST EVANSTON SENSOR-THROTTLE #108 39.15
7710.65060 CARQUEST EVANSTON BRAKE JOB #115 141.87
7710.65060 CARQUEST EVANSTON FUEL & AIR FILTER 23.14
7710.65060 CARQUEST EVANSTON SWAY BAR LINK 69.40
7710.65060 CARQUEST EVANSTON GREASE GUN COUPLER 34.26
*Advanced Payment
27165 of 660
CITY OF EVANSTON, ILR5504003B
BILLS LIST
08/14/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 CARQUEST EVANSTON 10W-30 OIL 42.56
7710.65060 CARQUEST EVANSTON AIR FILTERS 12.24
7710.65060 CARQUEST EVANSTON BELT 20.66
7710.65060 CARQUEST EVANSTON 12 HYDR. FITTINGS 46.68
7710.65060 CARQUEST EVANSTON EG OIL FILTER 3.51
7710.65060 CARQUEST EVANSTON 10 HYD. FITTINGS 61.40
7710.65060 CARQUEST EVANSTON HYD. FITTINGS/FILTERS 186.23
7710.65060 CARQUEST EVANSTON LITTER BAGS 4.39
7710.65060 CARQUEST EVANSTON FUEL LINE 25 FT.11.55
7710.65060 CARQUEST EVANSTON STARTER #264 142.79
7710.65060 GOLF MILL FORD A/C ACCUMULATOR #51 217.55
7710.65060 GOLF MILL FORD A/C ACCUMULATOR 74.96
7710.65060 GOLF MILL FORD SHOCKS #801 163.92
7710.65060 GOLF MILL FORD 2 FILTERS-INVENTORY 34.14
7710.65060 GOLF MILL FORD #255 KEYS 7.00
7710.65060 GOLF MILL FORD BRAKE LIGHT SWITCH #579 22.65
7710.65060 GOLF MILL FORD CAM SHAFT SENSOR 379.54
7710.65060 GOLF MILL FORD CAM SHAFT SOLENOID 186.46
7710.65060 GOLF MILL FORD CAM SHAFT SENSOR SEAL #432 15.56
7710.65060 GOLF MILL FORD MOTOR 102.50
7710.65060 GOLF MILL FORD RESISTOR A #166 19.88
7710.65060 GOLF MILL FORD 3 RAIN GUARD KITS 151.90
7710.65060 GOLF MILL FORD TIE ROD ENDS #619 215.81
7710.65060 GOLF MILL FORD A/C CONDENSOR #67 257.98
7710.65060 GOLF MILL FORD STEP ASSYM. #514 284.32
7710.65060 GOLF MILL FORD RAIN GUARD #621 49.28
7710.65060 GOLF MILL FORD WIPER MOTOR #35 283.07
7710.65060 GOLF MILL FORD LAMP ASSYM.38.33
7710.65060 GOLF MILL FORD A/C PRESSURE SWITCH #619 62.39
7710.65060 GOLF MILL FORD OUTSIDE REPAIR #634 678.60
7710.65060 INTERSTATE BATTERY OF NORTHERN MOTORCYLE BATTERY #9 67.50
7710.65060 INTERSTATE BATTERY OF NORTHERN BATTERY #437 105.95
7710.65060 INTERSTATE BATTERY OF NORTHERN VEHICLE & EQUIPMENT BATTERY 267.00
7710.65060 INTERSTATE BATTERY OF NORTHERN 1 BATTERY 87.32
7710.65035 PALATINE OIL COMPANY, INC FUEL PURCHASES 22,587.22
7710.65050 1ST AYD CORP.OIL DRY 634.32
7710.65060 1ST AYD CORP.WIPERS/SPRAY PAINT 248.01
7710.65060 A & A TRANSMISSION CORP.OUTSIDE REPAIR #2001 1,840.83
7710.65060 A & A TRANSMISSION CORP.OUTSIDE REPAIR #2013 688.17
7710.65060 ADVANCED PROCLEAN, INC.FLEET POWER WASHINGS 654.00
7710.65060 AETNA TRUCK PARTS, INC.BRAKE CHAMBER 141.75
7710.65060 AETNA TRUCK PARTS, INC.ATC FUSEHOLDER 60.30
7710.65060 AETNA TRUCK PARTS, INC.RETURNED PART 301.70-
7710.65060 AETNA TRUCK PARTS, INC.RETURNED AIR DRYER 200.00-
7710.65060 AETNA TRUCK PARTS, INC.FUEL FILTER/MISC. PARTS 167.03
7710.65060 AETNA TRUCK PARTS, INC.AIR FILTER 124.22
7710.65060 AETNA TRUCK PARTS, INC.MISC. PARTS 231.78
7710.65060 AETNA TRUCK PARTS, INC.VALVE 231.40
62,729.11
*Advanced Payment
28166 of 660
CITY OF EVANSTON, ILR5504003B
BILLS LIST
08/14/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
00601 EQUIPMENT REPLACEMENT FUND
7780 VEHICLE REPLACEMENTS
7720.62375 UNITED RENTALS ROLLER RENTAL 2,588.60
7780.65550 VERMEER MIDWEST REPLACEMENT OF CHIPPER #567 51,499.00
7780.65550 FOSTER COACH SALES, INC.*REPLACEMENT EMT UNIT #315 226,858.00
278,357.00
278,357.00
00605 INSURANCE FUND
7801 EMPLOYEE BENEFITS
7801.66054 SENIORS CHOICE MONTHLY INVOICE 1,649.05
1,649.05
1,649.05
00700 FIREFIGHTERS PENSION FUND
8000 FIREFIGHTERS' PENSION
8000.61755 BURKE BURNS & PINELLI, LTD.*LEGAL FEES 7,315.17
7,315.17
7,315.17
00705 POLICE PENSION FUND
8100 POLICEMEN'S PENSION
8100.61755 NORTHERN ILLINOIS UNIVERSITY *IPPFA TRAINING REGISTRATION-3 855.00
8100.61755 OTTOSEN BRITZ KELLY COOPER AND *DISABILITY AUDITS-58915,6,7,8 1,214.97
8100.61755 ILLINOIS STATE TREASURER *PENSION COMPLIANCE FEE 8,000.00
8100.61755 SKBA CAPITAL MANAGEMENT *2ND QRT FIXED INCOME MNG. FEE 9,838.02
8100.61755 WALL AND ASSOCIATES *CONSULTING 2ND QRT 2012 4,399.03
8100.61755 KATZ, BARRY *TRAVEL REIMB. PERS CONF.44.86
8100.61755 SCHOOLMASTER, TIMOTHY *ILPERS/IPPFA REIMB.32.15
24,384.03
24,384.03
2,852,868.75TOTAL
*Advanced Payment
29167 of 660
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
Supplemental Bills List Attachment
Affordable Housing
5465.65505 Greater Illinois Title Acquisition 1600 Foster 43,190.67
43,190.67
General
1910.62655 Secap Secap Lease Monthly 255.05
255.05
Home
5440.65535 Brinshore Development LLC 2308 Foster Real Estate Activities 24,306.15
24,306.15
Insurance
Various Various Casualty Loss 1,926.87
Various Various Worker's Comp 7,622.48
Various Various Casualty Loss 41,461.20
Various Various Worker's Comp 8,030.51
Various IPBC Health Insrance premium 1,094,883.85
1,153,924.91
NSP2
Various Brinshore Development LLC NSP2 Real Estate Activities #31 281,285.19
Various Brinshore Development LLC NSP2 Real Estate Activities #32 108,097.66
5090.62486 Greater Illinois Title Acquisition 1600 Foster 1,493,843.70
Various Brinshore Development LLC NSP2 Real Estate Activities #33 429,096.57
5083.62486 Chicago Title & Trust NSP2 Acquisition 445 Sherman #203 80,671.33
2,392,994.45
Sewer
7565.68305 IEPA Loan Disbursement Sewer Imp 180,453.35
7620.68305 IEPA Loan Disbursement Sewer Imp 164,784.38
345,237.73
Various
Various Twin Eagle Natural Gas-June, 2012 7,950.00
7,950.00
3,967,858.96
Grand Total 6,820,727.71
Prepared by Date
Approved by Date
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 08/14/2012
*Advanced Payment
30168 of 660
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionADMIN SVCS /HUMAN RES - 49925NIU OUTREACH$ 800.00 06/18/2012 62310 HR ONLY - CITY WIDE TRAINING OSHA trainingADMIN SVCS /HUMAN RES - 49925PUBLIC SALARY$ 390.00 06/06/2012 62360 MEMBERSHIP DUESAnnual membership feeADMIN SVCS /HUMAN RES - 49925SQ FAKHRI BUSINESS SE $ 240.00 06/27/2012 65125 OTHER COMMODITIESInsurance - Open enrollment magnetsADMIN SVCS /HUMAN RES - 49925PIZZA HUT 07143894$ 33.00 06/13/2012 65125 OTHER COMMODITIESLunch meeting with Civil Service CommissionADMIN SVCS /HUMAN RES - 49925TERRYBERRY COMPANY$ 424.95 06/01/2012 65125 OTHER COMMODITIESService Recognition pins for 25+ years of serviceADMIN SVCS /PURCHGOVERNMENT FINANCE OFF $ 160.00 06/11/2012 62295 TRAINING & TRAVELGFOA Best Practice SeminarADMIN SVCS /PURCHGOVERNMENT FINANCE OFF $ 160.00 06/11/2012 62295 TRAINING & TRAVELGFOA Best Practice SeminarADMIN SVCS/INFO SYS - 49926RIBBONS EXPRESS$ 235.00 06/15/2012 65095 OFFICE SUPPLIESpaper tray for legal deptADMIN SVCS/INFO SYS - 49926THE SUPPLIES GUYS$ 834.97 06/13/2012 65095 OFFICE SUPPLIEStonerADMIN SVCS/INFO SYS - 49926THE SUPPLIES GUYS$ 1,185.22 06/12/2012 65095 OFFICE SUPPLIEStonerADMIN SVCS/INFO SYS - 49926THE SUPPLIES GUYS$ 1,200.97 06/05/2012 65095 OFFICE SUPPLIEStoner for Xerox printers at libraryADMIN SVCS/INFO SYS - 49926THE SUPPLIES GUYS$ 1,244.08 06/15/2012 65095 OFFICE SUPPLIEStonerADMIN SVCS/INFO SYS - 49926COMPBARGAINS.COM$ 1,225.51 06/20/2012 65555 PERSONAL COMPUTER EQspare monitors for pc'sADMIN SVCS/INFO SYS - 49926CRUCIAL.COM$ 756.59 06/04/2012 65555 PERSONAL COMPUTER EQmemory for pc'sADMIN SVCS/INFO SYS - 49926APL APPLE ITUNES STORE $ (106.24)06/18/2012 62341 INTERNET SOLUTION PROVIDERS Erroneous charge - refunded per incident 211391564ADMIN SVCS/INFO SYS - 49926METROLINE INCS$ 743.80 06/15/2012 64510 TELECOMM EQ (IS)phonesADMIN SVCS/INFO SYS - 49926METROLINE INCS$ 900.00 06/15/2012 64510 TELECOMM EQ (IS)phones - ectvADMIN SVCS/INFO SYS - 49926TEK-MICRO.COM888501574$ 1,317.98 06/07/2012 64545 (IS ONLY) PERSONAL COMP SOFTWARE adobe creative suite for Comm DevADMIN SVCS/INFO SYS - 49926SHELL OIL 57444176705$ 30.00 06/18/2012 65095 OFFICE SUPPLIESgasADMIN SVCS/INFO SYS - 49926EXXONMOBIL 96024591$ 40.00 06/20/2012 65095 OFFICE SUPPLIESgasADMIN SVCS/INFO SYS - 4992655TH CITGO Q39$ 20.00 06/05/2012 65095 OFFICE SUPPLIESgasADMIN SVCS/INFO SYS - 49926EXXONMOBIL 96024591$ 25.00 06/13/2012 65095 OFFICE SUPPLIESgasADMIN SVCS/INFO SYS - 49926WWW.NEWEGG.COM$ 27.99 06/13/2012 65555 PERSONAL COMPUTER EQrj-45's for cable endsADMIN SVCS/INFO SYS - 49926WWW.NEWEGG.COM$ 179.31 06/15/2012 65555 PERSONAL COMPUTER EQpc equipment ( fans and mice)ADMIN SVCS/INFO SYS - 49926OMNI SAN DIEGO$ 657.32 06/15/2012 62295 TRAINING & TRAVELLodging for Madziarczyk - Cisco Annual User ConferenceADMIN SVCS/INFO SYS - 49926OMNI SAN DIEGO$ 1,200.00 06/14/2012 62295 TRAINING & TRAVELLodging for Madziarczyk - Cisco Annual User ConferenceADMIN SVCS/INFO SYS - 49926PURCHASE FINANCE CHARGE $ 122.32 06/29/2012City disputed finance charge - waiting for credit to be appliedADMIN SVCS/INFO SYS - 49926CTO GOTOMYPC.COM$ 99.00 06/22/2012 62341 INTERNET SOLUTION PROVIDERSAnnual fee for remote computing solution.ADMIN SVCS/INFO SYS - 49926INTERNATIONAL TRANSACTION $ 0.16 06/04/2012 62341 INTERNET SOLUTION PROVIDERS Monthly fee for payroll disaster recovery siteADMIN SVCS/INFO SYS - 49926RIMUHOSTING.COM$ 19.95 06/04/2012 62341 INTERNET SOLUTION PROVIDERS Monthly fee for payroll disaster recovery siteADMIN SVCS/INFO SYS - 49926WUFOO.COM/CHARGE$ 29.95 06/15/2012 62341 INTERNET SOLUTION PROVIDERS Monthly fee for online forms development softwareADMIN SVCS/INFO SYS - 49926GOOGLE Site Search$ 750.00 06/01/2012 62341 INTERNET SOLUTION PROVIDERSAnnual fee for City website search serviceADMIN SVCS/INFO SYS - 49926CDW GOVERNMENT$ 541.71 06/04/2012 65555 PERSONAL COMPUTER EQFirewall appliance replacement for beach officeADMIN SVCS/PARKIING SVCS - 49930DURAY FLUORESCENT MFG $ 25.50 06/28/2012 65050 BUILDING MAINTENANCE MATERIALFluorescent BulbsADMIN SVCS/PARKIING SVCS - 49930THE HOME DEPOT 1902$ 56.94 06/18/2012 65050 BUILDING MAINTENANCE MATERIALStriping paint for all garagesADMIN SVCS/PARKIING SVCS - 49930THE HOME DEPOT 1902$ 80.74 06/22/2012 65050 BUILDING MAINTENANCE MATERIALSleeves for meter posts and magnets for retrieval of dropped itemsADMIN SVCS/PARKIING SVCS - 49930EVANSTON IMPRINTABLES $ 125.00 06/18/2012 65050 BUILDING MAINTENANCE MATERIALPrinting for meter hoodsADMIN SVCS/PARKIING SVCS - 499301000BULBS.COM$ 959.52 06/29/2012 65050 BUILDING MAINTENANCE MATERIALFluorescent Fixtures and bulbsADMIN SVCS/PARKIING SVCS - 49930EVANSTON SIGNS AND GRA $ 80.00 06/04/2012 65050 BUILDING MAINTENANCE MATERIALParking meter rate stickersADMIN SVCS/PARKIING SVCS - 49930CARQUEST 01027598$ 19.09 06/25/2012 68205 PUBLIC WKS CONTINGENCIESParts for Gator repairADMIN SVCS/PARKIING SVCS - 49930BUCK BROS INC LIBERTYV $ 428.44 06/21/2012 68205 PUBLIC WKS CONTINGENCIESParts to repair gatorADMIN SVCS/PARKIING SVCS - 49930MIDWEST PARKING AND FA $ 304.76 06/01/2012 68205 PUBLIC WKS CONTINGENCIESParking gate arm protectorsADMIN SVCS/PARKING SVCS - 49930DURAY FLUORESCENT MFG $ 978.00 06/20/2012 65050 BUILDING MAINTENANCE MATERIALFluorescent fixtures and lampsADMIN SVCS/PARKING SVCS - 49930THE HOME DEPOT 1902$ 39.44 06/01/2012 65050 BUILDING MAINTENANCE MATERIALBox wrenches and lamps for exit lightsADMIN SVCS/PARKING SVCS - 49930THE HOME DEPOT 1902$ 39.94 06/11/2012 65050 BUILDING MAINTENANCE MATERIALCables ties for meter hoodsADMIN SVCS/PARKING SVCS - 49930THE HOME DEPOT 1922$ 52.94 06/08/2012 65050 BUILDING MAINTENANCE MATERIALBlack striping paint for garagesADMIN SVCS/PARKING SVCS - 49930THE HOME DEPOT 1902$ 184.45 06/07/2012 65050 BUILDING MAINTENANCE MATERIALPaint for garagesCITY COUNCIL ADMIN - 49935COMCAST CHICAGO$ 251.00 06/08/201264505 TELECOMMUNICATIONS CARRIER LINE CHHigh Speed Internet only for Ald. Wynne's home for June, July, Aug., and Sept. 2012CITY COUNCIL ADMIN - 49935COMCAST CHICAGO$ 275.00 06/08/201264505 TELECOMMUNICATIONS CARRIER LINE CHHigh Speed Internet only for Ald. Holmes' home for June, July, Aug., and Sept. 2012CITY COUNCIL ADMIN - 49935COMCAST CHICAGO$ 355.00 06/08/201264505 TELECOMMUNICATIONS CARRIER LINE CHHigh Speed Internet only for Ald. Rainey's home for June, July, Aug., and Sept. 2012CITY COUNCIL ADMIN - 49935POTBELLY 005$ 134.70 06/05/2012 65025 FOODDinner for June 4, 2012 Rules Committee meetingCITY MGR'S OFF - 49932MARTIN LUTHER KING SEL $ 21.00 06/13/2012 62295 TRAINING & TRAVELParking for GFOA Conference at the McCormick Place, Downtown ChicagoCITY MGR'S OFF - 49932MARTIN LUTHER KING SEL $ 21.00 06/15/2012 62295 TRAINING & TRAVELParking for GFOA Conference at the McCormick Place, Downtown ChicagoCITY MGR'S OFF - 49932INTERNATIONAL TRANSACTION $ 0.16 06/28/2012 62205 ADVERTISINGFee associated with Woothemes purchase from London, Great Britain (see transaction above)CITY MGR'S OFF - 49932Woothemes.com$ 20.00 06/28/2012 62205 ADVERTISINGWeb Developer club membershipCITY MGR'S OFF - 49932ISTOCK INTERNATIONAL$ 78.50 06/25/2012 62205 ADVERTISINGStock photography for the City of Evanston.CITY MGR'S OFF - 49932PAYPAL NORTHSHOREU$ 30.00 06/22/2012 62295 TRAINING & TRAVELNorth Shore United Way Awards BanquetCITY MGR'S OFF - 49932MARTIN LUTHER KING SEL $ 21.00 06/12/2012 62295 TRAINING & TRAVELParking for GFOA Conference at the McCormick Place, Downtown ChicagoCITY MGR'S OFF - 49932HOOTSUITE MEDIA INC.$ 5.99 06/07/2012 62340 IS SUPPORT FEESSocial media dashboard for monitoring keyboards, manage multiple social media sites.CITY MGR'S OFF - 49932NATIONAL AWARDS$ 75.00 06/25/2012 62490 OTHER PROGRAM COSTSKey of the City for Rotary PresidentCITY MGR'S OFF - 49932Best Buy 00003137$ 59.99 06/06/2012 64545 (IS ONLY) PERSONAL COMP SOFTWARE Webcam for Community Engagement DivCITY MGR'S OFF - 49932 GOVERNMENT FINANCE OFF $ 45.00 06/15/2012 65010 BOOKS, PUBLICATIONS, MAPS IT Budgeting and Decision Making publicationBank of America Credit Card Statement for the Period Ending June 30, 2012August 7, 2012Page 1 of 13169 of 660
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending June 30, 2012CITY MGR'S OFF - 49932Dominick's Stor00011379$ 17.05 06/20/2012 65025 FOODCity Council meeting 6-18-12CITY MGR'S OFF - 49932 Dominick's Stor00011379$ 19.97 06/25/2012 65025 FOODCity Council meeting 6-25-12CITY MGR'S OFF - 49932 POTBELLY 005 $ 109.65 06/19/2012 65025 FOOD City Council meeting 6-18-12CITY MGR'S OFF - 49932 DIXIE KITCHEN & BAIT S $ 185.95 06/27/2012 65025 FOOD City Council meeting 6-25-12CITY MGR'S OFF - 49932 WHOLEFDS EVN 10076 $ 23.84 06/11/2012 65025 FOOD City Council meeting 6-11-12CITY MGR'S OFF - 49932 DAVE'S ITALIAN KITCHEN $ 179.90 06/12/2012 65025 FOOD City Council meeting 6-11-12CITY MGR'S OFF - 49932 PRAIRIE MOON $ 114.11 06/05/2012 65125 OTHER COMMODITIES Public Service Week Employee RecognitionCITY OF EVAN.-HEALTH & HUMAN S - 28851Dominick's Stor00017004$ 11.22 06/08/2012 65025 FOODFood for Mental Health Board Funding Hearings for MHB Agencies on 6/9/12CITY OF EVAN.-HEALTH & HUMAN S - 28851TOM THUMB HOBBY & CRAF $ 3.93 06/29/2012 62490 OTHER PROGRAM COSTSButcher Paper purchased for Health Summit on 6/27/12CITY OF EVAN.-HEALTH & HUMAN S - 28851WALGREENS #2619$ 14.24 06/28/2012 62490 OTHER PROGRAM COSTSWater for Health Summit on 6/27/12CITY OF EVAN.-HEALTH & HUMAN S - 28851POTBELLY 005$ 388.00 06/28/2012 62490 OTHER PROGRAM COSTSFood for Health Summit on 6/27/12 (Receipt amount is $378.00 not $388.00)CITY OF EVAN.-HEALTH & HUMAN S - 28851PANERA BREAD #600645$ 40.49 06/25/2012 65025 FOODFood for Health Ministry Brunch on 6/23/12CITY OF EVAN.-HEALTH & HUMAN S - 28851SAM'S CLUB #6444$ 28.36 06/08/2012 65025 FOODFood for Mental Health Board Funding Hearings for MHB Agencies on 6/9/12CITY OF EVAN.-HEALTH & HUMAN S - 28851PANERA BREAD #645$ 71.00 06/08/2012 65025 FOODFood for Mental Health Board Funding Hearings for MHB Agencies on 6/7/12CITY OF EVAN-CITY CLRK OFF-ADM - 43398IIMC$ 50.00 06/11/2012 62295 TRAINING & TRAVELRegistration fee to apply for the Master Municipal Clerk (MMC) designationCITY OF EVANSTON-PUBLIC WORKS - 28823AMERICAN PUBLIC WORKS $ 685.00 06/28/2012 62295 TRAINING & TRAVELAPWA CongressCITY OF EVANSTON-PUBLIC WORKS - 28823 MCDONALD'S M7736 OF $ 6.57 06/06/2012 62295 TRAINING & TRAVEL Breakfast - Travel to Recycling FairCITY OF EVANSTON-PUBLIC WORKS - 28823ILLINOIS RECYCLING ASS $ 175.00 06/01/2012 62295 TRAINING & TRAVELEvent Registration - Destination SustainabilityCITY OF EVANSTON-PUBLIC WORKS/ - 28861THE HOME DEPOT 1902$ 114.55 06/28/2012 65085 MINOR EQUIP & TOOLSSpray Paint, Measuring Wheel, and Marking PaintCOMM. ECON DEV/ADMIN - 50405 POTBELLY 005 $ 118.54 06/29/2012 62295 TRAINING & TRAVEL C&ED Staff MeetingCOMM. ECON DEV/ADMIN - 50405PAYPAL CHICAGOSNOR$ (40.00)06/26/2012 62360 MEMBERSHIP DUESCredit for North Shore Convention Visitor's Bureau Educational Seminar on July 11COMM. ECON DEV/ADMIN - 50405 IEDC ONLINE $ 85.00 06/21/2012 62360 MEMBERSHIP DUES Webinar trainingCOMM. ECON DEV/ADMIN - 50405APA - MEMBERSHIP ONLINE $ 370.00 06/18/2012 62360 MEMBERSHIP DUESAnnual American Planning Association Membership DuesCOMM. ECON DEV/ADMIN - 50405PAYPAL CHICAGOSNOR$ 40.00 06/15/2012 62360 MEMBERSHIP DUESNorth Shore Convention Visitor's Bureau Educational Seminar on July 11COMM. ECON DEV/ADMIN - 50405 SPRINT STORE #671 $ 47.98 06/01/2012 62360 MEMBERSHIP DUES Replace Travel Charger for IphoneCOMM. ECON DEV/ADMIN - 50405PETE MILLER EVANSTON$ 80.42 06/04/2012 62605 OTHER CHARGESDinner with Carolyn Deluttri of Downtown Evanston: Charge Reimbursed to City with Check Number 2052 Submitted 6/7/12COMM. ECON DEV/ADMIN - 50405 COOK COUNTY RECORDER O $ 4.00 06/27/2012 62660 Business attraction/ExpansionProperty researchCOMM. ECON DEV/ADMIN - 50405ADORAMA INC$ (140.97)06/26/2012 65095 OFFICE SUPPLIESCredit for Three 40" X 40" picture framesCOMM. ECON DEV/ADMIN - 50405ADORAMA INC$ 140.97 06/11/2012 65095 OFFICE SUPPLIESThree 40" X 40" picture framesCOMM. ECON DEV/BLDG PS - 49933 SIUE ERTC $ 495.00 06/08/2012 62295 TRAINING & TRAVEL Training for our Electrical InspectorCOMM. ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 4.00 06/22/2012 62345 COURT COSTS/LITIGATIONRECORDING OF MORTGAGES AND LIENS AT COOK COUNTY RECORDER OF DEEDSCOMM. ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 4.00 06/29/2012 62345 COURT COSTS/LITIGATIONRECORDING OF MORTGAGES AND LIENS AT COOK COUNTY RECORDER OF DEEDSCOMM. ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 6.50 06/26/2012 62345 COURT COSTS/LITIGATIONRECORDING OF MORTGAGES AND LIENS AT COOK COUNTY RECORDER OF DEEDSCOMM. ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 9.00 06/26/2012 62345 COURT COSTS/LITIGATIONRECORDING OF MORTGAGES AND LIENS AT COOK COUNTY RECORDER OF DEEDSCOMM. ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 16.50 06/21/2012 62345 COURT COSTS/LITIGATIONRECORDING OF MORTGAGES AND LIENS AT COOK COUNTY RECORDER OF DEEDSCOMM. ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 16.50 06/21/2012 62345 COURT COSTS/LITIGATIONRECORDING OF MORTGAGES AND LIENS AT COOK COUNTY RECORDER OF DEEDSCOMM. ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 16.50 06/21/2012 62345 COURT COSTS/LITIGATIONRECORDING OF MORTGAGES AND LIENS AT COOK COUNTY RECORDER OF DEEDSCOMM. ECON DEV/BLDG PS - 49933ILWEB NFP ANNUAL REPORT $ 36.25 06/22/2012 62345 COURT COSTS/LITIGATIONState of Illinois filing fee for Evanston Housing CorporationCOMM. ECON DEV/BLDG PS - 49933 ILFLS COM $ 59.95 06/25/2012 62345 COURT COSTS/LITIGATION Monthly subscription for the web base Illinois Foreclosure Listing ServiceCOMM. ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 4.00 06/12/2012 62345 COURT COSTS/LITIGATIONRECORDING OF MORTGAGES AND LIENS AT COOK COUNTY RECORDER OF DEEDSCOMM. ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 9.00 06/04/2012 62345 COURT COSTS/LITIGATIONRECORDING OF MORTGAGES AND LIENS AT COOK COUNTY RECORDER OF DEEDSCOMM. ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 16.50 06/05/2012 62345 COURT COSTS/LITIGATIONRECORDING OF MORTGAGES AND LIENS AT COOK COUNTY RECORDER OF DEEDSCOMM. ECON DEV/PLNNING - 49934CITY OF EVANSTON-CH$ 3.00 06/25/2012 62295 TRAINING & TRAVELParking for Women's Christian Temperance Union: Property Feasibility DiscussionFIRE/ADMINISTER - 49929Dominick's Stor00011379$ 13.42 06/06/2012 65025 FOODbreakfast meetingFIRE/ADMINISTRATION - 49929INTERNATIONAL ASSOC$ 204.00 06/11/2012 62360 MEMBERSHIP DUESIFCA membership duesFIRE/ADMINISTRATION - 49929AQUA JET CAR WASH$ 2.16 06/11/2012 65050 BUILDING MAINTENANCE MATERIALcar washFIRE/ADMINISTRATION - 49929RADIOSHACK COR00164988$ 49.99 06/20/2012 62245 AUTOMOTIVE EQ MAINT.Communications EquipmentFIRE/ADMINISTRATION - 49929 BENNISONS BAKERY INC $ 14.14 06/04/2012 62295 TRAINING & TRAVEL Training RefreshmentsFIRE/ADMINISTRATION - 49929 WALGREENS #4218 $ 21.47 06/19/2012 65075 MEDICAL & LAB SUPPLIES Water & Ice for DepartmentFIRE/ADMINISTRATION - 49929 BATTERYSHIP $ 187.11 06/25/2012 65075 MEDICAL & LAB SUPPLIES 2 Batteries for StretchersFIRE/ADMINISTRATION - 49929 Best Buy 00003137$ (2.00)06/08/2012 65075 MEDICAL & LAB SUPPLIEScreditFIRE/ADMINISTRATION - 49929Best Buy 00003137$ (0.80)06/11/2012 65075 MEDICAL & LAB SUPPLIEScreditFIRE/ADMINISTRATION - 49929WORLDPOINT ECC$ 120.00 06/13/2012 65075 MEDICAL & LAB SUPPLIESCPR BooksFIRE/ADMINISTRATION - 49929BUY.COM$ 578.72 06/15/2012 65625 FURNITURES and FIXTURESlamp for projectorHEALTH - 49924 OFFICE DEPOT #510 $ 16.66 06/26/2012 65095 OFFICE SUPPLIES Supplies for Health SummitAugust 7, 2012Page 2 of 13170 of 660
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending June 30, 2012HEALTH - 49924UNION TAXI$ 57.00 06/22/2012 62295 TRAINING & TRAVELPioneering Healthier CommunitiesHEALTH - 49924ILLINOIS PUBLIC HEALTH$ 100.00 06/18/2012 62295 TRAINING & TRAVELRegistration for 2012 Immunization & Communicable Disease Conference (M.Keeler)HEALTH - 49924FEDEX 410473957$ 48.86 06/22/201262471 COOK CO-VECTOR SURVEILLANCE GRANT Shipment of dead bird for detection of WNVHEALTH - 49924FEDEX 409708884$ 39.50 06/11/201262471 COOK CO-VECTOR SURVEILLANCE GRANT Shipment of dead bird for detection of WNVHEALTH - 49924FEDEX 409312612$ 48.86 06/04/201262471 COOK CO-VECTOR SURVEILLANCE GRANT Shipment of dead bird for detection of WNVHEALTH - 49924FEDEX 409398981$ 48.86 06/04/201262471 COOK CO-VECTOR SURVEILLANCE GRANTShipment of dead bird for detection of WNVHEALTH - 49924JOHN W HOCK COMPANY $ 207.71 06/07/201262471 COOK CO-VECTOR SURVEILLANCE GRANTFine Mesh-Collection Bags for WNVHEALTH - 49924MEDLINE$ 488.01 06/08/201262471 COOK CO-VECTOR SURVEILLANCE GRANTBatteries for WNV traps for the summerHEALTH - 49924FEDEX 469238715107700$ 8.14 06/20/2012 62472 BEACH WATER TESTING GRANT Returning vials to US Geological Survey for Beach Water TestingHEALTH - 49924PEST CONTROL SUPPLIES $ 383.28 06/29/2012 62474 HEALTH PROTECTION GRANTRat Bait StationsHEALTH - 49924MOORE MEDICAL LLC WEB $ 128.55 06/19/2012 65045 LICENSING/REGULATORY SUPPLIESAlcohol pads for health inspectorsLAW/LEGAL - 49927JIMMY JOHNS - 44 - MOT$ 55.00 06/04/2012 62130 LITIGATIONLunch - IAFF NegotiationsLAW/LEGAL - 49927 BAT 17 $ 147.10 06/04/2012 62345 COURT COSTS/LITIGATION Lunch MeetingLAW/LEGAL - 49927AMERICAN BAR ASSOCIATION $ 860.00 06/21/2012 62360 MEMBERSHIP DUESMembershipLIBRARY/ADMIN - 49963THE HOME DEPOT 1902$ 15.94 06/25/2012 65050 BUILDING MAINTENANCE MATERIALsand paper for electric sanderLIBRARY/ADMIN - 49963THE HOME DEPOT 1902$ 33.91 06/22/2012 65050 BUILDING MAINTENANCE MATERIAL4 packs of terry cloth shop towelsLIBRARY/ADMIN - 49963THE HOME DEPOT 1902$ 110.67 06/18/2012 65050 BUILDING MAINTENANCE MATERIALlight fixture trim ring weather proof, 10 cfl 150 watt equivalent bulbs for mechanical rooms.LIBRARY/ADMIN - 49963 THE HOME DEPOT 1902 $ 168.55 06/18/2012 65050 BUILDING MAINTENANCE MATERIALextended reach litter picker-upper, brass shutoff coupling, brass power spray nozzleLIBRARY/ADMIN - 49963 VISTAPR VistaPrint.com $ 118.98 06/26/2012 62210 PRINTING PRINTINGLIBRARY/ADMIN - 49963 THE HOME DEPOT 1902 $ 14.97 06/21/2012 65040 JANITORIAL SUPPLIES Pump sprayer for weedsLIBRARY/ADMIN - 49963PRO LABS$ 40.00 06/27/2012 65040 JANITORIAL SUPPLIESCharge for MOLD TESTINGLIBRARY/ADMIN - 49963LEMOI ACE HDWE$ 16.86 06/01/2012 65040 JANITORIAL SUPPLIESSwitchplate cover, MOLD TEST KIT, sink strainerLIBRARY/ADMIN - 49963 Dominick's Stor00017004$ 26.97 06/08/2012 65040 JANITORIAL SUPPLIESSummer Reading Stop: Toilet paper, towels and garbage linersLIBRARY/ADMIN - 49963HAROLD'S TRUE VALUE HD $ 36.28 06/18/2012 65050 BUILDING MAINTENANCE MATERIALvelcro,chain,key ringsLIBRARY/ADMIN - 49963BRUCKER COMPANY$ 248.60 06/18/2012 65050 BUILDING MAINTENANCE MATERIALAir filters for library HVAC system.LIBRARY/ADMIN - 49963HAROLD'S TRUE VALUE HD $ 46.21 06/14/2012 65050 BUILDING MAINTENANCE MATERIALpaint rollers, scrapers and tapeLIBRARY/ADMIN - 49963ACTIVE ELECTRIC SUPPLY$ 172.80 06/15/2012 65050 BUILDING MAINTENANCE MATERIAL22" fluorescent bulbs for loft dome light fixtures. 1 case total.LIBRARY/ADMIN - 49963 MARSHALL ELECTRONICS $ 255.70 06/07/2012 65050 BUILDING MAINTENANCE MATERIAL10 ballasts for Teen loft sign bulbsLIBRARY/ADMIN - 49963AMAZON MKTPLACE PMTS $ 44.99 06/25/2012 65095 OFFICE SUPPLIESOFFICE SUPPLIESLIBRARY/ADMIN - 49963SFI PHOTOSBYSHUTTERFLY $ 62.48 06/04/2012 65095 OFFICE SUPPLIESOFFICE SUPPLIESLIBRARY/ADMIN - 49963TARGET 00009274$ 27.96 06/05/2012 65100 LIBRARY SUPPLIESPRIZES FOR TEENS SUMMER READING GAMELIBRARY/ADMIN - 49963 TARGET 00009274 $ 33.78 06/05/2012 65100 LIBRARY SUPPLIESPRIZES FOR TEENS SUMMER READING GAMEPOLICE DEPT/ADMIN - 49966 FEDEX OFFICE 00036053 $ 253.50 06/19/2012 62210 PRINTING Summer PamphletPOLICE DEPT/ADMIN - 49966HOLIDAY INN SKOKIE$ 542.05 06/18/2012 62295 TRAINING & TRAVELNATO Expense - A. DeaconPOLICE DEPT/ADMIN - 49966 BUDGET RENT A CAR TOLL $ 7.40 06/05/2012 62370 EXPENSE ALLOWANCE NORTAF - M. BuellPOLICE DEPT/ADMIN - 49966 BUY.COM $ 687.10 06/07/201264505 TELECOMMUNICATIONS CARRIER LINE CH Wireless Access Point for StationPOLICE DEPT/ADMIN - 49966 GAL GALLS INC $ 131.09 06/27/2012 65020 CLOTHING Rain GearPOLICE DEPT/ADMIN - 49966 ITW SPACE BAG $ 455.57 06/26/2012 65020 CLOTHING NATO GearPOLICE DEPT/ADMIN - 49966 GAL GALLS INC $ 176.45 06/08/2012 65020 CLOTHING Transport HoodPOLICE DEPT/ADMIN - 49966 EPCO PAINT STORE 1252 $ 168.90 06/27/2012 65040 JANITORIAL SUPPLIES Paint - Squad Room, Lock-Up, Outside windows/DoorsPOLICE DEPT/ADMIN - 49966SHELL OIL 574267853QPS$ 45.80 06/27/2012 65085 MINOR EQUIP & TOOLSIDOC - Bush/GarnerPOLICE DEPT/ADMIN - 49966SHELL OIL 574267982QPS$ 55.92 06/27/2012 65085 MINOR EQUIP & TOOLSIDOC - Bush/GarnerPOLICE DEPT/ADMIN - 49966ULINE SHIP SUPPLIES$ 133.96 06/06/2012 65095 OFFICE SUPPLIESProperty Room SuppliesPOLICE DEPT/ADMIN - 49966 EVIDENT INC $ 203.00 06/08/2012 65095 OFFICE SUPPLIES Property Room SuppliesPOLICE DEPT/ADMIN - 49966 PEAVEY CORP. $ 355.80 06/15/2012 65095 OFFICE SUPPLIES ET SuppliesPOLICE DEPT/ADMIN - 49966 B & H PHOTO-VIDEO-MO/T $ 778.90 06/13/2012 65095 OFFICE SUPPLIES ET SuppliesPOLICE DEPT/ADMIN - 49966 SHELL OIL 574268019QPS$ 60.00 06/15/2012 68205 PUBLIC WKS CONTINGENCIESWeapon transport to/from IndianaPRCS/CHAN NEWB CNTR - 49945LEGO LAND DISCOVERY CENTER$ 18.00 06/25/2012 62507 FIELD TRIPSLEGO Camp LEGO Land Field Trip June 21PRCS/CHAN NEWB CNTR - 49945MYSTIC WATERS FAMILY A $ 40.00 06/26/2012 62507 FIELD TRIPSAqua Golf Field TripPRCS/CHAN NEWB CNTR - 49945THE PUTTING EDGE$ 78.50 06/26/2012 62507 FIELD TRIPSAqua Golf Camp Field TripPRCS/CHAN NEWB CNTR - 49945Dominick's Stor00011379$ 4.99 06/06/2012 65025 FOODice for staff trainingPRCS/CHAN NEWB CNTR - 49945Dominick's Stor00011379$ 53.81 06/08/2012 65025 FOODsnacks for summer camp trainingPRCS/CHAN NEWB CNTR - 49945Dominick's Stor00011379$ 59.23 06/06/2012 65025 FOODsnacks for staff trainingPRCS/CHAND NEWB CNTR - 49945Amazon.com$ 11.57 06/18/2012 65110 REC PROGRAM SUPPLIESpaper clips for camp projectPRCS/CHAND NEWB CNTR - 49945 CARD AND PARTY GIAN $ 32.53 06/25/2012 65110 REC PROGRAM SUPPLIES Stickers, Craft supplies and coloring books for preschool campsPRCS/CHAND NEWB CNTR - 49945US TOY CO INC 2$ 38.28 06/25/2012 65110 REC PROGRAM SUPPLIESRubber rings, mini maracas, stickers for camp activitiesPRCS/CHAND NEWB CNTR - 49945 TARGET 00009274 $ 41.28 06/27/2012 65110 REC PROGRAM SUPPLIES hose, sprinklers, and water for LEGO Camp during one of the hot daysPRCS/CHAND NEWB CNTR - 49945US TOY CO INC 2$ (2.10)06/11/2012 65110 REC PROGRAM SUPPLIESRefund of Spiderman and Batman craft suppliesPRCS/CHAND NEWB CNTR - 49945AMAZON MKTPLACE PMTS $ 16.98 06/07/2012 65110 REC PROGRAM SUPPLIESKidz Bop Dance Party Wii Game for Sports CampPRCS/CHAND NEWB CNTR - 49945AMAZON MKTPLACE PMTS $ 22.61 06/15/2012 65110 REC PROGRAM SUPPLIESmagnets for staff out of office bulletin boardPRCS/CHAND NEWB CNTR - 49945AMAZON MKTPLACE PMTS $ 23.50 06/07/2012 65110 REC PROGRAM SUPPLIESWii Sports Wii Game for Sports CampAugust 7, 2012Page 3 of 13171 of 660
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending June 30, 2012PRCS/CHAND NEWB CNTR - 49945US TOY CO INC 2$ 88.97 06/11/2012 65110 REC PROGRAM SUPPLIESArt and craft supplies for preschool campsPRCS/CHAND NEWB CNTR - 49945WAL-MART #1681$ 407.38 06/04/2012 65110 REC PROGRAM SUPPLIESbubbles, cleaner, beach toys, games, puzzles, sponges, crayons, markers, hand sanitizer, sidewalk chalk and tablecloths for Pee Wee Sports, Camp Kaleidoscope, LEGO and Sports CampPRCS/COMMUNITY SERVICES - 50406JEWEL #3487$ 13.76 06/28/2012 65025 FOODRefreshments for COA sponsored event at Ebenezer Primm TowersPRCS/ECOLOGY CNTR - 49956Dominick's Stor00017004$ 7.47 06/21/2012 65025 FOODpopsicles for Wildflower campPRCS/ECOLOGY CNTR - 49956PETSMART INC 427$ 19.07 06/26/2012 62490 OTHER PROGRAM COSTSlive food for animalsPRCS/ECOLOGY CNTR - 49956PETSMART INC 427$ 33.23 06/11/2012 62490 OTHER PROGRAM COSTSAnimal food and suppliesPRCS/ECOLOGY CNTR - 49956CHICAGO BOTANIC GARDEN $ 30.00 06/19/2012 62507 FIELD TRIPSCamp field tripPRCS/ECOLOGY CNTR - 49956JOHN G SHEDD AQUARIUM- $ 75.00 06/18/2012 62507 FIELD TRIPSCamp Field trip - balancePRCS/ECOLOGY CNTR - 49956TRITON COLLEGE-SWIPED $ 243.00 06/20/2012 62507 FIELD TRIPSCamp Field TripPRCS/ECOLOGY CNTR - 49956JOHN G SHEDD AQUARIUM- $ 125.00 06/12/2012 62507 FIELD TRIPSCamp Field TripPRCS/ECOLOGY CNTR - 49956WALGREENS #2619$ 3.00 06/22/2012 65025 FOODOvernight foodPRCS/ECOLOGY CNTR - 49956 Dominick's Stor00011379$ 5.98 06/18/2012 65025 FOODWildflower camp popsiclesPRCS/ECOLOGY CNTR - 49956 Dominick's Stor00011379$ 9.98 06/25/2012 65025 FOODVegetarian cookout foodPRCS/ECOLOGY CNTR - 49956BB SUPPORTUNICEF.ORG $ (5.00)06/26/2012 65110 REC PROGRAM SUPPLIESfraudulent charge creditedPRCS/ECOLOGY CNTR - 49956 BB SUPPORTUNICEF.ORG $ 5.00 06/21/2012 65110 REC PROGRAM SUPPLIES fraudulent chargePRCS/ECOLOGY CNTR - 49956 FOOD4LESS #0558 $ 14.30 06/26/2012 65110 REC PROGRAM SUPPLIES supplies for camp activitiesPRCS/ECOLOGY CNTR - 49956FISHTECH$ 17.70 06/25/2012 65110 REC PROGRAM SUPPLIESsupplies for access to fishing programPRCS/ECOLOGY CNTR - 49956FOOD4LESS #0558$ 21.26 06/20/2012 65110 REC PROGRAM SUPPLIESCamp activity suppliesPRCS/ECOLOGY CNTR - 49956US TOY CO INC 2$ 26.43 06/26/2012 65110 REC PROGRAM SUPPLIESsupplies for camp activitiesPRCS/ECOLOGY CNTR - 49956FISHTECH$ 35.01 06/18/2012 65110 REC PROGRAM SUPPLIESsupplies for access to fishing programPRCS/ECOLOGY CNTR - 49956FISHTECH$ 77.71 06/20/2012 65110 REC PROGRAM SUPPLIESsupplies for access to fishing programPRCS/ECOLOGY CNTR - 49956TOM THUMB HOBBY & CRAF $ 17.67 06/13/2012 65110 REC PROGRAM SUPPLIESCamp tie-dying suppliesPRCS/ECOLOGY CNTR - 49956Dominick's Stor00011379$ 19.02 06/11/2012 65110 REC PROGRAM SUPPLIESEcology Summer Camp SuppliesPRCS/ECOLOGY CNTR - 49956TARGET 00009274$ 26.83 06/11/2012 65110 REC PROGRAM SUPPLIESEcology Summer Camp SuppliesPRCS/ECOLOGY CNTR - 49956FISHTECH$ 29.50 06/11/2012 65110 REC PROGRAM SUPPLIESsupplies for access to fishing programPRCS/ECOLOGY CNTR - 49956Dominick's Stor00011379$ 30.46 06/04/2012 65110 REC PROGRAM SUPPLIESbirthday party and campfire suppliesPRCS/ECOLOGY CNTR - 49956Dominick's Stor00011379$ 30.75 06/11/2012 65110 REC PROGRAM SUPPLIEShomemade play dough supplies for campPRCS/ECOLOGY CNTR - 49956ECC DSS-Disc Sch Suppl$ 33.52 06/14/2012 65110 REC PROGRAM SUPPLIESEcology Summer Camp suppliesPRCS/ECOLOGY CNTR - 49956FISHTECH$ 33.65 06/04/2012 65110 REC PROGRAM SUPPLIESsupplies for access to fishing programPRCS/ECOLOGY CNTR - 49956ECC DSS-Disc Sch Suppl$ 62.59 06/08/2012 65110 REC PROGRAM SUPPLIESEcology Summer Camp SuppliesPRCS/ECOLOGY CNTR - 49956ANTON'S GREENHOUSE$ 81.00 06/07/2012 65110 REC PROGRAM SUPPLIESContainer Gardening class suppliesPRCS/ECOLOGY CNTR - 49956ECC DSS-Disc Sch Suppl$ 242.89 06/06/2012 65110 REC PROGRAM SUPPLIESEcology Summer Camp suppliesPRCS/ECOLOGY CNTR - 49956ECC DSS-Disc Sch Suppl$ 243.61 06/07/2012 65110 REC PROGRAM SUPPLIESEcology Summer Camp SuppliesPRCS/FAC - 49954LEMOI ACE HDWE$ 6.70 06/26/2012 65050 BUILDING MAINTENANCE MATERIALScrewsPRCS/FAC - 49954MARSHALL ELECTRONICS $ 9.56 06/18/2012 65050 BUILDING MAINTENANCE MATERIALService Center gas pump island lighting repairsPRCS/FAC - 49954 WW GRAINGER $ 15.09 06/21/2012 65050 BUILDING MAINTENANCE MATERIALMachine screwsPRCS/FAC - 49954WW GRAINGER$ 15.81 06/21/2012 65050 BUILDING MAINTENANCE MATERIALMachine screwsPRCS/FAC - 49954WW GRAINGER$ 17.72 06/21/2012 65050 BUILDING MAINTENANCE MATERIALSplice connectorsPRCS/FAC - 49954WW GRAINGER$ 25.07 06/21/2012 65050 BUILDING MAINTENANCE MATERIALLamp holderPRCS/FAC - 49954WW GRAINGER$ 27.68 06/21/2012 65050 BUILDING MAINTENANCE MATERIALHigh temperature sealantPRCS/FAC - 49954LEMOI ACE HDWE$ 29.14 06/25/2012 65050 BUILDING MAINTENANCE MATERIALFountain chemicalsPRCS/FAC - 49954 LEMOI ACE HDWE $ 52.68 06/21/2012 65050 BUILDING MAINTENANCE MATERIALFountain repair partsPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 62.58 06/25/2012 65050 BUILDING MAINTENANCE MATERIALPlumbing partsPRCS/FAC - 49954WW GRAINGER$ 69.02 06/22/2012 65050 BUILDING MAINTENANCE MATERIALLinemen's glovesPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 82.98 06/20/2012 65050 BUILDING MAINTENANCE MATERIALJames irrigation system repair partsPRCS/FAC - 49954STANDARD PIPE$ 93.96 06/20/2012 65050 BUILDING MAINTENANCE MATERIALJames irrigation system repair partsPRCS/FAC - 49954THE HOME DEPOT 1902$ 110.63 06/25/2012 65050 BUILDING MAINTENANCE MATERIALLighthouse Beach plumbing repair partsPRCS/FAC - 49954WW GRAINGER$ 171.87 06/21/2012 65050 BUILDING MAINTENANCE MATERIALLamp holderPRCS/FAC - 49954ACTIVE ELECTRIC SUPPLY$ 192.60 06/20/2012 65050 BUILDING MAINTENANCE MATERIALLeahy tennis court light bulbsPRCS/FAC - 49954MARSHALL ELECTRONICS $ 196.89 06/27/2012 65050 BUILDING MAINTENANCE MATERIALElectrical wirePRCS/FAC - 49954 WW GRAINGER $ 529.80 06/22/2012 65050 BUILDING MAINTENANCE MATERIALLED lightsPRCS/FAC - 49954WW GRAINGER$ 898.92 06/22/2012 65050 BUILDING MAINTENANCE MATERIALMetal halide lampsPRCS/FAC - 49954LEMOI ACE HDWE$ (9.59)06/15/2012 65050 BUILDING MAINTENANCE MATERIALPipe flaring tool returnPRCS/FAC - 49954THE HOME DEPOT 1902$ 9.94 06/15/2012 65050 BUILDING MAINTENANCE MATERIALPlastic wing nut plugsPRCS/FAC - 49954STANDARD PIPE$ 57.55 06/15/2012 65050 BUILDING MAINTENANCE MATERIALJames irrigation system repair partsPRCS/FAC - 49954STANDARD PIPE$ 62.81 06/15/2012 65050 BUILDING MAINTENANCE MATERIALLevy courtyard fountain partsPRCS/FAC - 49954MARSHALL ELECTRONICS $ 450.64 06/15/2012 65050 BUILDING MAINTENANCE MATERIALService Center gas pump island lighting repairsPRCS/FAC - 49954 WW GRAINGER $ 493.44 06/14/2012 65050 BUILDING MAINTENANCE MATERIALHID BallastPRCS/FAC - 49954 KONEMATIC DOOR SYSTEMS $ 1,387.51 06/15/2012 62225 BLDG MAINT. SVCS Fire #3 door repairsPRCS/FAC - 49954KONEMATIC DOOR SYSTEMS $ 1,419.48 06/15/2012 62225 BLDG MAINT. SVCSFire #2 door repairsPRCS/FAC - 49954KONEMATIC DOOR SYSTEMS $ 1,494.45 06/15/2012 62245 AUTOMOTIVE EQ MAINT.Fire #3 door repairsPRCS/FAC - 49954LEMOI ACE HDWE$ 2.79 06/20/2012 65050 BUILDING MAINTENANCE MATERIALSwitches and hardwarePRCS/FAC - 49954THE HOME DEPOT 1902$ 3.78 06/21/2012 65050 BUILDING MAINTENANCE MATERIALBatteriesPRCS/FAC - 49954 JOHNSON LOCKSMITH INC $ 4.90 06/28/2012 65050 BUILDING MAINTENANCE MATERIALNorth branch keysPRCS/FAC - 49954LEMOI ACE HDWE$ 5.57 06/21/2012 65050 BUILDING MAINTENANCE MATERIALDoor repair partsPRCS/FAC - 49954LEMOI ACE HDWE$ 11.29 06/20/2012 65050 BUILDING MAINTENANCE MATERIALPlumbing repair partsPRCS/FAC - 49954THE HOME DEPOT 1902$ 12.52 06/21/2012 65050 BUILDING MAINTENANCE MATERIALPlumbing repair partsPRCS/FAC - 49954LEMOI ACE HDWE$ 14.97 06/28/2012 65050 BUILDING MAINTENANCE MATERIALFountain chemicalsPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 19.41 06/21/2012 65050 BUILDING MAINTENANCE MATERIALCablesPRCS/FAC - 49954THE HOME DEPOT 1902$ 23.98 06/25/2012 65050 BUILDING MAINTENANCE MATERIALPlumbing repair partsAugust 7, 2012Page 4 of 13172 of 660
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending June 30, 2012PRCS/FAC - 49954THE HOME DEPOT 1902$ 26.38 06/22/2012 65050 BUILDING MAINTENANCE MATERIALHalogen bulbsPRCS/FAC - 49954THE HOME DEPOT 1902$ 31.73 06/28/2012 65050 BUILDING MAINTENANCE MATERIALNoyes A/C repair partsPRCS/FAC - 49954THE HOME DEPOT 1902$ 33.90 06/21/2012 65050 BUILDING MAINTENANCE MATERIALMain Library water leak repair partsPRCS/FAC - 49954THE HOME DEPOT 1902$ 40.17 06/25/2012 65050 BUILDING MAINTENANCE MATERIALPlumbing partsPRCS/FAC - 49954STANDARD PIPE$ 44.01 06/26/2012 65050 BUILDING MAINTENANCE MATERIALLovelace restroom plumbing repair partsPRCS/FAC - 49954STANDARD PIPE$ 48.08 06/26/2012 65050 BUILDING MAINTENANCE MATERIALLevy sink handle replacementsPRCS/FAC - 49954THE HOME DEPOT 1902$ 63.03 06/18/2012 65050 BUILDING MAINTENANCE MATERIALToilet repair partsPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 70.51 06/25/2012 65050 BUILDING MAINTENANCE MATERIALPD basement clean up partsPRCS/FAC - 49954THE HOME DEPOT 1902$ 79.20 06/21/2012 65050 BUILDING MAINTENANCE MATERIALElectrical wirePRCS/FAC - 49954 JOHNSTONE SUPPLY OF NI $ 79.83 06/18/2012 65050 BUILDING MAINTENANCE MATERIALFire #1 1/4 hp motorPRCS/FAC - 49954 HOOVER FENCE CO. $ 81.44 06/25/2012 65050 BUILDING MAINTENANCE MATERIALFence partsPRCS/FAC - 49954STANDARD PIPE$ 85.48 06/26/2012 65050 BUILDING MAINTENANCE MATERIALLevy faucet replacementPRCS/FAC - 49954ANDERSON LOCK CO$ 94.04 06/29/2012 65050 BUILDING MAINTENANCE MATERIALCivic Center key suppliesPRCS/FAC - 49954JOHNSTONE SUPPLY OF NI $ 102.50 06/26/2012 65050 BUILDING MAINTENANCE MATERIALNoyes A/C pumpPRCS/FAC - 49954ABLE DISTRIBUTORS$ 106.61 06/29/2012 65050 BUILDING MAINTENANCE MATERIALCoil gun sprayer and cleanerPRCS/FAC - 49954STANDARD PIPE$ 115.21 06/27/2012 65050 BUILDING MAINTENANCE MATERIALLovelace restroom plumbing repair partsPRCS/FAC - 49954JOHNSTONE SUPPLY OF NI $ 127.00 06/29/2012 65050 BUILDING MAINTENANCE MATERIALPD phone room thermostatsPRCS/FAC - 49954THE HOME DEPOT 1902$ 138.85 06/20/2012 65050 BUILDING MAINTENANCE MATERIALPVC pipingPRCS/FAC - 49954CHICAGO BATTERY$ 140.28 06/29/2012 65050 BUILDING MAINTENANCE MATERIALBatteriesPRCS/FAC - 49954 PARTSFORSIGNS.COM $ 177.73 06/25/2012 65050 BUILDING MAINTENANCE MATERIALTransformerPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 178.30 06/20/2012 65050 BUILDING MAINTENANCE MATERIALMain Library 1st floor vestibule water pipe repair partsPRCS/FAC - 49954ABLE DISTRIBUTORS$ 224.72 06/22/2012 65050 BUILDING MAINTENANCE MATERIALReplacement oxygen tanksPRCS/FAC - 49954CITY WELDING SALES$ 235.69 06/25/2012 65050 BUILDING MAINTENANCE MATERIALWelding suppliesPRCS/FAC - 49954THE HOME DEPOT 1902$ 249.60 06/25/2012 65050 BUILDING MAINTENANCE MATERIALPRCS/FAC - 49954WW GRAINGER$ 320.18 06/29/2012 65050 BUILDING MAINTENANCE MATERIALPRCS/FAC - 49954THE HOME DEPOT 1902$ 390.45 06/21/2012 65050 BUILDING MAINTENANCE MATERIALCleaning supplies and toolsPRCS/FAC - 49954WW GRAINGER$ 760.05 06/29/2012 65050 BUILDING MAINTENANCE MATERIALBulbs and ballastsPRCS/FAC - 49954ANDERSON LOCK CO$ 880.79 06/19/2012 65050 BUILDING MAINTENANCE MATERIALCompressor assemblyPRCS/FAC - 49954MIDWEST ENVIRON CON$ 950.00 06/27/2012 65050 BUILDING MAINTENANCE MATERIALAir quality testingPRCS/FAC - 49954THE HOME DEPOT 1902$ (179.94)06/07/2012 65050 BUILDING MAINTENANCE MATERIALLevy TV mounts - returnedPRCS/FAC - 49954 LEMOI ACE HDWE $ 2.39 06/13/2012 65050 BUILDING MAINTENANCE MATERIALReducing couplerPRCS/FAC - 49954THE HOME DEPOT 1902$ 4.98 06/08/2012 65050 BUILDING MAINTENANCE MATERIALCFL bulbsPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 5.21 06/04/2012 65050 BUILDING MAINTENANCE MATERIALToggle boltsPRCS/FAC - 49954THE HOME DEPOT 1902$ 6.03 06/01/2012 65050 BUILDING MAINTENANCE MATERIALGarden SpigotPRCS/FAC - 49954THE HOME DEPOT 1902$ 6.63 06/04/2012 65050 BUILDING MAINTENANCE MATERIALFlanged extensionPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 8.52 06/11/2012 65050 BUILDING MAINTENANCE MATERIALPlumbing partsPRCS/FAC - 49954JOHNSON LOCKSMITH INC $ 9.80 06/11/2012 65050 BUILDING MAINTENANCE MATERIALCMO keysPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 9.88 06/14/2012 65050 BUILDING MAINTENANCE MATERIALDrinking fountain repair partsPRCS/FAC - 49954THE HOME DEPOT 1902$ 10.47 06/14/2012 65050 BUILDING MAINTENANCE MATERIALMulti applicatorPRCS/FAC - 49954 LEMOI ACE HDWE $ 13.41 06/14/2012 65050 BUILDING MAINTENANCE MATERIALPlumbing unionPRCS/FAC - 49954THE HOME DEPOT 1902$ 14.00 06/07/2012 65050 BUILDING MAINTENANCE MATERIALPlumbing repair partsPRCS/FAC - 49954LEMOI ACE HDWE$ 14.44 06/13/2012 65050 BUILDING MAINTENANCE MATERIALArt Center plumbing repair partsPRCS/FAC - 49954JOHNSON LOCKSMITH INC $ 15.00 06/08/2012 65050 BUILDING MAINTENANCE MATERIALdesk keysPRCS/FAC - 49954NEWARK US 00000109$ 15.33 06/01/2012 65050 BUILDING MAINTENANCE MATERIALDoor relay switchesPRCS/FAC - 49954LEMOI ACE HDWE$ 16.00 06/08/2012 65050 BUILDING MAINTENANCE MATERIALWashersPRCS/FAC - 49954 LEMOI ACE HDWE $ 16.29 06/01/2012 65050 BUILDING MAINTENANCE MATERIALPVC CutterPRCS/FAC - 49954 LEMOI ACE HDWE $ 16.29 06/14/2012 65050 BUILDING MAINTENANCE MATERIALSolder wirePRCS/FAC - 49954 THE HOME DEPOT 1902 $ 23.91 06/15/2012 65050 BUILDING MAINTENANCE MATERIALFlood light bulbsPRCS/FAC - 49954THE HOME DEPOT 1902$ 23.97 06/08/2012 65050 BUILDING MAINTENANCE MATERIALEpoxy and caulk gunPRCS/FAC - 49954THE HOME DEPOT 1902$ 23.98 06/13/2012 65050 BUILDING MAINTENANCE MATERIALShowerheadPRCS/FAC - 49954ABLE DISTRIBUTORS$ 24.16 06/04/2012 65050 BUILDING MAINTENANCE MATERIALGalvanized pipePRCS/FAC - 49954JOHNSON LOCKSMITH INC $ 24.80 06/07/2012 65050 BUILDING MAINTENANCE MATERIALdesk keyPRCS/FAC - 49954LEMOI ACE HDWE$ 28.38 06/13/2012 65050 BUILDING MAINTENANCE MATERIALScrew extractorsPRCS/FAC - 49954LEMOI ACE HDWE$ 28.74 06/12/2012 65050 BUILDING MAINTENANCE MATERIALFountain chemicalsPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 32.45 06/08/2012 65050 BUILDING MAINTENANCE MATERIALTwiggs RPZ enclosurePRCS/FAC - 49954LEMOI ACE HDWE$ 34.96 06/01/2012 65050 BUILDING MAINTENANCE MATERIALService center phone box repairsPRCS/FAC - 49954THE HOME DEPOT 1902$ 35.36 06/11/2012 65050 BUILDING MAINTENANCE MATERIALElectrical connectorsPRCS/FAC - 49954 LEMOI ACE HDWE $ 38.35 06/13/2012 65050 BUILDING MAINTENANCE MATERIALPoly tarpPRCS/FAC - 49954WW GRAINGER$ 39.00 06/05/2012 65050 BUILDING MAINTENANCE MATERIALV beltsPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 39.55 06/07/2012 65050 BUILDING MAINTENANCE MATERIALLevy courtyard fountain partsPRCS/FAC - 49954THE HOME DEPOT 1902$ 39.97 06/07/2012 65050 BUILDING MAINTENANCE MATERIALLED bulbsPRCS/FAC - 49954WW GRAINGER$ 49.60 06/11/2012 65050 BUILDING MAINTENANCE MATERIALLevy bollard light repair partsPRCS/FAC - 49954THE HOME DEPOT 1902$ 49.74 06/15/2012 65050 BUILDING MAINTENANCE MATERIALWater pipe for Service Center mechanical room repairsPRCS/FAC - 49954 JOHNSON LOCKSMITH INC $ 51.00 06/04/2012 65050 BUILDING MAINTENANCE MATERIALKeys for file cabinetsPRCS/FAC - 49954WW GRAINGER$ 54.10 06/04/2012 65050 BUILDING MAINTENANCE MATERIALBulbs for park lightsPRCS/FAC - 49954THE HOME DEPOT 1902$ 54.57 06/06/2012 65050 BUILDING MAINTENANCE MATERIALSwitch boxes, wall plates, cat5 cablePRCS/FAC - 49954 WW GRAINGER $ 60.57 06/05/2012 65050 BUILDING MAINTENANCE MATERIALV beltsPRCS/FAC - 49954 WW GRAINGER $ 62.46 06/08/2012 65050 BUILDING MAINTENANCE MATERIALPVC pipingPRCS/FAC - 49954WW GRAINGER$ 65.43 06/14/2012 65050 BUILDING MAINTENANCE MATERIALTapping toolsPRCS/FAC - 49954 DREISILKER ELEC MOT $ 71.19 06/05/2012 65050 BUILDING MAINTENANCE MATERIALNoyes restroom fan and motorPRCS/FAC - 49954LEMOI ACE HDWE$ 73.98 06/11/2012 65050 BUILDING MAINTENANCE MATERIALFountain timerPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 74.31 06/13/2012 65050 BUILDING MAINTENANCE MATERIAL1x3 Oak boardsAugust 7, 2012Page 5 of 13173 of 660
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending June 30, 2012PRCS/FAC - 49954ABLE DISTRIBUTORS$ 76.56 06/01/2012 65050 BUILDING MAINTENANCE MATERIALInsulation cordingPRCS/FAC - 49954THE HOME DEPOT 1902$ 78.80 06/11/2012 65050 BUILDING MAINTENANCE MATERIALBenzene torch kitPRCS/FAC - 49954WW GRAINGER$ 79.52 06/07/2012 65050 BUILDING MAINTENANCE MATERIALWall fanPRCS/FAC - 49954 STANDARD PIPE $ 84.74 06/06/2012 65050 BUILDING MAINTENANCE MATERIALLighthouse restroom pump partsPRCS/FAC - 49954THE HOME DEPOT 1902$ 98.47 06/07/2012 65050 BUILDING MAINTENANCE MATERIALWelding glassesPRCS/FAC - 49954 STANDARD PIPE $ 116.23 06/08/2012 65050 BUILDING MAINTENANCE MATERIALDrinking fountain partsPRCS/FAC - 49954 MY CABLE MART LLC $ 119.73 06/05/2012 65050 BUILDING MAINTENANCE MATERIALLevy cable linesPRCS/FAC - 49954 CLARK-DEVON HARDWARE $ 119.98 06/07/2012 65050 BUILDING MAINTENANCE MATERIALFire #3 plumbing partsPRCS/FAC - 49954LEMOI ACE HDWE$ 120.56 06/13/2012 65050 BUILDING MAINTENANCE MATERIALPVC pipePRCS/FAC - 49954ACTIVE ELECTRIC SUPPLY$ 134.30 06/14/2012 65050 BUILDING MAINTENANCE MATERIALHeater coilsPRCS/FAC - 49954 LEMOI ACE HDWE $ 143.08 06/04/2012 65050 BUILDING MAINTENANCE MATERIALFountain chemicalsPRCS/FAC - 49954 WW GRAINGER $ 148.86 06/08/2012 65050 BUILDING MAINTENANCE MATERIALIndustrial markers, piping, disposable glovesPRCS/FAC - 49954 HD SUPPLY WATERWORKS 4 $ 160.00 06/14/2012 65050 BUILDING MAINTENANCE MATERIALFountain repair partsPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 163.04 06/08/2012 65050 BUILDING MAINTENANCE MATERIALPVC pipingPRCS/FAC - 49954WW GRAINGER$ 171.56 06/11/2012 65050 BUILDING MAINTENANCE MATERIALMetal halide lampsPRCS/FAC - 49954THE HOME DEPOT 1902$ 179.94 06/06/2012 65050 BUILDING MAINTENANCE MATERIALLevy TV mountsPRCS/FAC - 49954 JOHNSTONE SUPPLY OF NI $ 247.14 06/06/2012 65050 BUILDING MAINTENANCE MATERIALA/C shop suppliesPRCS/FAC - 49954STANDARD PIPE$ 297.33 06/13/2012 65050 BUILDING MAINTENANCE MATERIALSloan valve for Lagoon building restroomPRCS/FAC - 49954WW GRAINGER$ 340.52 06/08/2012 65050 BUILDING MAINTENANCE MATERIALHID ballastsPRCS/FAC - 49954 WW GRAINGER $ 359.37 06/04/2012 65050 BUILDING MAINTENANCE MATERIALV beltsPRCS/FAC - 49954 WW GRAINGER $ 605.91 06/08/2012 65050 BUILDING MAINTENANCE MATERIALLighting ballastsPRCS/FAC - 49954WW GRAINGER$ 635.86 06/13/2012 65050 BUILDING MAINTENANCE MATERIALService Center compressed air line repair partsPRCS/FAC - 49954WW GRAINGER$ 777.43 06/08/2012 65050 BUILDING MAINTENANCE MATERIALFire #3 bulbs and ballastsPRCS/FAC - 49954STANLEY WORKS USA$ 885.66 06/11/2012 65050 BUILDING MAINTENANCE MATERIALSolenoids and key coresPRCS/FAC - 49954MARSHALL ELECTRONICS $ 913.15 06/13/2012 65050 BUILDING MAINTENANCE MATERIALLevy bollard lightsPRCS/FAC - 49954 WW GRAINGER $ 22.16 06/29/2012 65085 MINOR EQUIP & TOOLS Kneeling padPRCS/FAC - 49954JOHNSTONE SUPPLY OF NI $ 254.50 06/07/2012 65085 MINOR EQUIP & TOOLSPD chiller repair partsPRCS/FAC - 49954WW GRAINGER$ 343.71 06/11/2012 65085 MINOR EQUIP & TOOLSExtractor kitPRCS/FAC - 49954THE HOME DEPOT 1902$ 326.18 06/27/2012 65085 MINOR EQUIPMENT AND TOOLS Hammer drill and drain coresPRCS/FAC - 49954THE HOME DEPOT 1902$ 24.97 06/13/2012 65085 MINOR EQUIPMENT AND TOOLS Tap and die setPRCS/FAC - 49954THE HOME DEPOT 1902$ 37.20 06/11/2012 65085 MINOR EQUIPMENT AND TOOLS Wire splicing partsPRCS/FAC - 49954SOUTHSIDE CONTROL$ 26.43 06/18/2012 65515 OTHER IMPROVEMENTSA/C filters at Sherman garagePRCS/FAC - 49954 THE HOME DEPOT 1902 $ 83.17 06/22/2012 65515 OTHER IMPROVEMENTS Sherman garage lobby A/C repairsPRCS/FAC - 49954JOHNSTONE SUPPLY OF NI $ 225.77 06/18/2012 65515 OTHER IMPROVEMENTSSherman garage A/C repair partsPRCS/FAC - 49954SOUTHSIDE CONTROL$ 229.06 06/21/2012 65515 OTHER IMPROVEMENTSSherman garage lobby A/C repairsPRCS/FAC - 49954SOUTHSIDE CONTROL$ 460.01 06/18/2012 65515 OTHER IMPROVEMENTSA/C filters at Sherman garagePRCS/FLEETWOOD JOUR CNTR - 49960 JEWEL #3487 $ 2.99 06/29/2012 65025 FOOD Supplies for theatre campPRCS/FLEETWOOD JOUR CNTR - 49960Dominick's Stor00017004$ 4.99 06/25/2012 65025 FOODIce for summer camp coolerPRCS/FLEETWOOD JOUR CNTR - 49960 GFS MKTPLC #1915 $ 6.49 06/27/2012 65025 FOOD Supplies for Theatre CampPRCS/FLEETWOOD JOUR CNTR - 49960Dominick's Stor00017004$ 17.89 06/22/2012 65025 FOODSupplies for CampPRCS/FLEETWOOD JOUR CNTR - 49960GFS MKTPLC #1915$ 20.93 06/27/2012 65025 FOODSummer Camp SuppliesPRCS/FLEETWOOD JOUR CNTR - 49960GFS MKTPLC #1915$ 97.92 06/21/2012 65025 FOODSupplies for CampPRCS/FLEETWOOD JOUR CNTR - 49960GFS MKTPLC #1915$ 168.05 06/18/2012 65025 FOODSupplies for Camp Ice Cream SocialPRCS/FLEETWOOD JOUR CNTR - 49960Dominick's Stor00017004$ 5.00 06/01/2012 65025 FOODSupplies for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 D & D FINER FOODS $ 7.68 06/05/2012 65025 FOOD Supplies for HeatPRCS/FLEETWOOD JOUR CNTR - 49960 Dominick's Stor00017004$ 7.98 06/07/2012 65025 FOODSupplies for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 Dominick's Stor00017004$ 14.79 06/04/2012 65025 FOODSupplies for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 Dominick's Stor00017004$ 17.43 06/05/2012 65025 FOODAfter School cleaning suppliesPRCS/FLEETWOOD JOUR CNTR - 49960 Dominick's Stor00017004$ 17.95 06/08/2012 65025 FOODSupplies for Tech Week MeetingPRCS/FLEETWOOD JOUR CNTR - 49960Dominick's Stor00017004$ 31.57 06/11/2012 65025 FOODRefreshments for opening nightPRCS/FLEETWOOD JOUR CNTR - 49960FOOD4LESS #0558$ 43.01 06/11/2012 65025 FOODSupplies for CastPRCS/FLEETWOOD JOUR CNTR - 49960Dominick's Stor00017004$ 45.38 06/05/2012 65025 FOODmilk for after schoolPRCS/FLEETWOOD JOUR CNTR - 49960GFS MKTPLC #1915$ 45.63 06/11/2012 65025 FOODSupplies for Summer Food ProgramPRCS/FLEETWOOD JOUR CNTR - 49960Dominick's Stor00017004$ 103.72 06/11/2012 65025 FOODSupplies for Opening NightPRCS/FLEETWOOD JOUR CNTR - 49960CTC CONSTANTCONTACT.CO $ 53.13 06/21/2012 62205 ADVERTISINGemail blast for notificationsPRCS/FLEETWOOD JOUR CNTR - 49960EVANSTON SIGNS AND GRA $ 44.00 06/20/2012 62210 PRINTINGSigns for Theatre ProductionPRCS/FLEETWOOD JOUR CNTR - 49960BEST TAXI SERVICE INC$ 158.00 06/18/2012 62210 PRINTINGPrinting for programs - incorrectly chargedPRCS/FLEETWOOD JOUR CNTR - 49960CHICAGO SHAKESPEARE THEATRE$ 165.00 06/19/2012 62490 OTHER PROGRAM COSTSTrip for CampPRCS/FLEETWOOD JOUR CNTR - 49960DRAMATISTS PLAY SERVICE $ 450.00 06/04/2012 62490 OTHER PROGRAM COSTSRoyalty for summer theatre production HomePRCS/FLEETWOOD JOUR CNTR - 49960ANDERSON PEST SOLUTION $ 41.00 06/07/2012 62495 LICENSED PEST CONTROL SVCS Services for MasonPRCS/FLEETWOOD JOUR CNTR - 49960ANDERSON PEST SOLUTION $ 122.64 06/07/2012 62495 LICENSED PEST CONTROL SVCS Rodent Stations FJPRCS/FLEETWOOD JOUR CNTR - 49960 ODYSSEY FUN WORLD $ 500.00 06/21/2012 62507 FIELD TRIPS Deposit for Field TripPRCS/FLEETWOOD JOUR CNTR - 49960NEIGHBORHOOD BOYS & GI $ 892.00 06/29/2012 62507 FIELD TRIPSField Trip for Blooming CampersPRCS/FLEETWOOD JOUR CNTR - 49960 ODYSSEY FUN WORLD $ 984.00 06/22/2012 62507 FIELD TRIPS Balance Due for Field TripPRCS/FLEETWOOD JOUR CNTR - 49960NEIGHBORHOOD BOYS & GI $ 100.00 06/14/2012 62507 FIELD TRIPSDeposit for field trip Blooming CampersPRCS/FLEETWOOD JOUR CNTR - 49960SAFARI LAND$ 300.00 06/13/2012 62507 FIELD TRIPSDeposit for field tripPRCS/FLEETWOOD JOUR CNTR - 49960SAFARI LAND$ 766.00 06/14/2012 62507 FIELD TRIPSField Trip for BCPRCS/FLEETWOOD JOUR CNTR - 49960 LOWES #01748 $ 11.97 06/29/2012 65025 FOOD Supplies for Theatre CampPRCS/FLEETWOOD JOUR CNTR - 49960ROLLIN TO GO$ 31.15 06/29/2012 65025 FOODSupplies for Production MeetingPRCS/FLEETWOOD JOUR CNTR - 49960THE HOME DEPOT 1902$ 34.53 06/20/2012 65025 FOODSupplies for Summer Food ProgramPRCS/FLEETWOOD JOUR CNTR - 49960THE HOME DEPOT 1902$ 122.59 06/25/2012 65025 FOODSupplies for Summer Food ProgramAugust 7, 2012Page 6 of 13174 of 660
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending June 30, 2012PRCS/FLEETWOOD JOUR CNTR - 49960EVANSTON IMPRINTABLES $ 385.30 06/18/2012 65025 FOODShirts for Summer Food ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 $ 70.28 06/15/2012 65025 FOOD Supplies for Summer Food ProgramPRCS/FLEETWOOD JOUR CNTR - 49960THE HOME DEPOT 1902$ 331.16 06/06/2012 65025 FOODSupplies for Summer Food ProgramPRCS/FLEETWOOD JOUR CNTR - 49960THE HOME DEPOT 1902$ 73.20 06/13/2012 65040 JANITORIAL SUPPLIESRug Cleaning Machine and suppliesPRCS/FLEETWOOD JOUR CNTR - 49960THE HOME DEPOT 1902$ 143.56 06/11/2012 65040 JANITORIAL SUPPLIESCleaning SuppliesPRCS/FLEETWOOD JOUR CNTR - 49960ANDERSON PEST SOLUTION $ 74.33 06/07/2012 65045 LICENSING/REGULATORY SUPPLIES Services for FJPRCS/FLEETWOOD JOUR CNTR - 49960 TARGET 00009274 $ 8.99 06/25/2012 65110 REC PROGRAM SUPPLIES Olympic Day TreatsPRCS/FLEETWOOD JOUR CNTR - 49960 Dominick's Stor00017004$ 14.26 06/25/2012 65110 REC PROGRAM SUPPLIESSupplies for exchange with students that visited cast of HeatPRCS/FLEETWOOD JOUR CNTR - 49960TARGET 00009274$ 14.97 06/29/2012 65110 REC PROGRAM SUPPLIESSupplies for Water DayPRCS/FLEETWOOD JOUR CNTR - 49960Dominick's Stor00017004$ 15.14 06/18/2012 65110 REC PROGRAM SUPPLIESSupplies for Camp ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 $ 15.69 06/26/2012 65110 REC PROGRAM SUPPLIES Supplies for Set og HeatPRCS/FLEETWOOD JOUR CNTR - 49960 TARGET 00009274 $ 15.78 06/21/2012 65110 REC PROGRAM SUPPLIES Supplies for Summer ProgramPRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 $ 22.49 06/18/2012 65110 REC PROGRAM SUPPLIES Supplies for Kitchen at NoyesPRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 $ 23.46 06/27/2012 65110 REC PROGRAM SUPPLIES Supplies for set - HeatPRCS/FLEETWOOD JOUR CNTR - 49960FOOD4LESS #0558$ 28.26 06/25/2012 65110 REC PROGRAM SUPPLIESWater for children during field trip due to heatPRCS/FLEETWOOD JOUR CNTR - 49960Dominick's Stor00017004$ 44.78 06/27/2012 65110 REC PROGRAM SUPPLIESSupplies for Hat and Tea PartyPRCS/FLEETWOOD JOUR CNTR - 49960LOWES #01748$ 47.28 06/21/2012 65110 REC PROGRAM SUPPLIESSupplies for Garden ProjectPRCS/FLEETWOOD JOUR CNTR - 49960FOOD4LESS #0558$ 49.90 06/18/2012 65110 REC PROGRAM SUPPLIESCamp SuppliesPRCS/FLEETWOOD JOUR CNTR - 49960 VALUE CITY 00001156 $ 49.98 06/21/2012 65110 REC PROGRAM SUPPLIES Chair for productionPRCS/FLEETWOOD JOUR CNTR - 49960WILMETTE BICYCLE & SPO $ 50.91 06/22/2012 65110 REC PROGRAM SUPPLIESSupplies for Basketball Program - score booksPRCS/FLEETWOOD JOUR CNTR - 49960WALGREENS #2619$ 52.30 06/18/2012 65110 REC PROGRAM SUPPLIESSupplies for Summer CampPRCS/FLEETWOOD JOUR CNTR - 49960GFS MKTPLC #1915$ 78.28 06/26/2012 65110 REC PROGRAM SUPPLIESSupplies for Summer Camp Tea and Hat PartyPRCS/FLEETWOOD JOUR CNTR - 49960WILMETTE BICYCLE & SPO $ 125.54 06/19/2012 65110 REC PROGRAM SUPPLIESShirts for Basketball programPRCS/FLEETWOOD JOUR CNTR - 49960EVANSTON IMPRINTABLES $ 133.40 06/18/2012 65110 REC PROGRAM SUPPLIESShirts for StaffPRCS/FLEETWOOD JOUR CNTR - 49960EVANSTON IMPRINTABLES $ 328.69 06/18/2012 65110 REC PROGRAM SUPPLIESShirts for theatre CampPRCS/FLEETWOOD JOUR CNTR - 49960RADIOSHACK COR00164988$ (15.99)06/13/2012 65110 REC PROGRAM SUPPLIESCredit for Item returnedPRCS/FLEETWOOD JOUR CNTR - 49960THE HOME DEPOT 1902$ 3.87 06/11/2012 65110 REC PROGRAM SUPPLIESSupplies for summer programPRCS/FLEETWOOD JOUR CNTR - 49960 VOGUE FABRICS $ 3.98 06/11/2012 65110 REC PROGRAM SUPPLIES Supplies for Display CasePRCS/FLEETWOOD JOUR CNTR - 49960LEMOI ACE HDWE$ 9.56 06/04/2012 65110 REC PROGRAM SUPPLIESSet supplies for heatPRCS/FLEETWOOD JOUR CNTR - 49960THE HOME DEPOT 1902$ 10.72 06/07/2012 65110 REC PROGRAM SUPPLIESSet Building supplies for HeatPRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 $ 13.41 06/11/2012 65110 REC PROGRAM SUPPLIES Set Material for HeatPRCS/FLEETWOOD JOUR CNTR - 49960 RADIOSHACK COR00164988$ 15.99 06/12/2012 65110 REC PROGRAM SUPPLIESCablesPRCS/FLEETWOOD JOUR CNTR - 49960GFS MKTPLC #1915$ 19.50 06/11/2012 65110 REC PROGRAM SUPPLIESSupplies for Summer CampPRCS/FLEETWOOD JOUR CNTR - 49960TARGET 00009274$ 21.35 06/04/2012 65110 REC PROGRAM SUPPLIESProps for HeatPRCS/FLEETWOOD JOUR CNTR - 49960WALGREENS #4218$ 22.50 06/12/2012 65110 REC PROGRAM SUPPLIESArt Project SuppliesPRCS/FLEETWOOD JOUR CNTR - 49960 TOM THUMB HOBBY & CRAF $ 29.95 06/11/2012 65110 REC PROGRAM SUPPLIES Supplies material for display casePRCS/FLEETWOOD JOUR CNTR - 49960GUITAR WORKS$ 33.60 06/06/2012 65110 REC PROGRAM SUPPLIESAudio Cable for theatrePRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 $ 33.78 06/08/2012 65110 REC PROGRAM SUPPLIES Supplies for HeatPRCS/FLEETWOOD JOUR CNTR - 49960 TARGET 00009274 $ 34.99 06/13/2012 65110 REC PROGRAM SUPPLIES Supplies for Summer CampPRCS/FLEETWOOD JOUR CNTR - 49960THE HOME DEPOT 1902$ 37.78 06/11/2012 65110 REC PROGRAM SUPPLIESSupplies for GardenPRCS/FLEETWOOD JOUR CNTR - 49960 TARGET 00009274 $ 39.99 06/08/2012 65110 REC PROGRAM SUPPLIES Supplies for Drop in ProgramPRCS/FLEETWOOD JOUR CNTR - 49960LOWES #01748$ 49.66 06/14/2012 65110 REC PROGRAM SUPPLIESSupplies for GardenPRCS/FLEETWOOD JOUR CNTR - 49960 WINDY CITY GARDEN CENT $ 56.57 06/04/2012 65110 REC PROGRAM SUPPLIES Supplies for gardenPRCS/FLEETWOOD JOUR CNTR - 49960THE HOME DEPOT 1902$ 58.06 06/11/2012 65110 REC PROGRAM SUPPLIESSupplies for campPRCS/FLEETWOOD JOUR CNTR - 49960TARGET 00009274$ 58.78 06/12/2012 65110 REC PROGRAM SUPPLIESSupplies for Summer Camp/TheatrePRCS/FLEETWOOD JOUR CNTR - 49960US TOY CO INC 2$ 76.75 06/11/2012 65110 REC PROGRAM SUPPLIESSupplies for Summer CampPRCS/FLEETWOOD JOUR CNTR - 49960LOWES #01748$ 79.62 06/04/2012 65110 REC PROGRAM SUPPLIESSupplies for HeatPRCS/FLEETWOOD JOUR CNTR - 49960ACADEMY OF KARATE$ 92.45 06/08/2012 65110 REC PROGRAM SUPPLIESKarate SuppliesPRCS/FLEETWOOD JOUR CNTR - 49960 LEMOI ACE HDWE $ 123.92 06/04/2012 65110 REC PROGRAM SUPPLIES Supplies for GardenPRCS/FLEETWOOD JOUR CNTR - 49960 CINTAS CORP #769 $ 139.10 06/07/2012 65110 REC PROGRAM SUPPLIES cleaning of matsPRCS/FLEETWOOD JOUR CNTR - 49960THE HOME DEPOT 1902$ 139.41 06/04/2012 65110 REC PROGRAM SUPPLIESSupplies for HeatPRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 $ 182.40 06/04/2012 65110 REC PROGRAM SUPPLIES Set Building Supplies for HeatPRCS/FLEETWOOD JOUR CNTR - 49960WINDY CITY GARDEN CENT $ 210.25 06/04/2012 65110 REC PROGRAM SUPPLIESSupplies for GardenPRCS/FLEETWOOD JOUR CNTR - 49960 S&S WORLDWIDE $ 220.92 06/11/2012 65110 REC PROGRAM SUPPLIES Supplies for Mason Park ProgramPRCS/FLEETWOOD JOUR CNTR - 49960WINDY CITY GARDEN CENT $ 227.33 06/04/2012 65110 REC PROGRAM SUPPLIESsupplies for gardenPRCS/FLEETWOOD JOUR CNTR - 49960WINDY CITY GARDEN CENT $ 256.11 06/11/2012 65110 REC PROGRAM SUPPLIESSupplies for gardenPRCS/FLEETWOOD JOUR CNTR - 49960TARGET 00009274$ 281.72 06/08/2012 65110 REC PROGRAM SUPPLIESSupplies for Blooming CampersPRCS/FLEETWOOD JOUR CNTR - 49960LOWES #01748$ 440.26 06/11/2012 65110 REC PROGRAM SUPPLIESGarden SuppliesPRCS/FLEETWOOD JOUR CNTR - 49960ECC DSS-Disc Sch Suppl$ 470.53 06/15/2012 65110 REC PROGRAM SUPPLIESSupplies for Summer camp ProgramPRCS/FLEETWOOD JOUR CNTR - 49960S&S WORLDWIDE$ 672.13 06/08/2012 65110 REC PROGRAM SUPPLIESSupplies for drop in program Mason ParkPRCS/FLEETWOOD JOUR CNTR - 49960S&S WORLDWIDE$ 1,005.44 06/04/2012 65110 REC PROGRAM SUPPLIESsupplies for blooming campers programPRCS/FORESTRY - 49953THE HOME DEPOT 1902$ 51.22 06/15/2012 65085 MINOR EQUIPMENT AND TOOLS Tree marking paintPRCS/LEVY SEN CNTR - 49949THE HOME DEPOT 1902$ 74.87 06/20/2012 65050 BUILDING MAINTENANCE MATERIAL1 fan for Levy Center; 3 grabbers to pick papers in parkPRCS/LEVY SEN CNTR - 49949A A MOLEY'S INC.$ 18.95 06/05/2012 65050 BUILDING MAINTENANCE MATERIALReplacement part for Vacuum at Levy CenterPRCS/LEVY SEN CNTR - 49949WW GRAINGER$ 199.00 06/04/2012 65050 BUILDING MAINTENANCE MATERIALLamps for security lights in gymPRCS/LEVY SEN CNTR - 49949CDW GOVERNMENT$ 29.38 06/05/2012 65095 OFFICE SUPPLIESCleaning card for card printerPRCS/LEVY SEN CNTR - 49949CDW GOVERNMENT$ 52.86 06/01/2012 65095 OFFICE SUPPLIEScards for card printerPRCS/LEVY SEN CNTR - 49949CDW GOVERNMENT$ 265.68 06/01/2012 65095 OFFICE SUPPLIEScards and ribbon for card printerPRCS/LEVY SEN CNTR - 49949RADIOSHACK COR00164988$ 24.99 06/06/2012 65110 REC PROGRAM SUPPLIESextension cable for front desk computerPRCS/LEVY SEN CNTR - 49949DELPHI GLASS CORPORATION $ 303.23 06/13/2012 65110 REC PROGRAM SUPPLIESsupplies for senior jewelry classPRCS/LEVY SEN. CNTR - 49949DAVIS TRANSPORTATION L $ 384.00 06/18/2012 62507 FIELD TRIPSbus for senior tripPRCS/LEVY SEN. CNTR - 49949JEWEL #3487$ 59.98 06/26/2012 65025 FOODcake for senior lunch at Levy CenterAugust 7, 2012Page 7 of 13175 of 660
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending June 30, 2012PRCS/LEVY SEN. CNTR - 49949GFS MKTPLC #1915$ 105.06 06/22/2012 65025 FOODsupplies for ice cream socialPRCS/NOYES CNTR - 49961SKOKIE PARK DISTRICT$ 30.00 06/29/2012 62507 FIELD TRIPSEarly Childhood Field TripPRCS/NOYES CNTR - 49961PAYPAL ROBBIEQTELF$ 400.00 06/27/2012 62507 FIELD TRIPSYAP Field TripPRCS/NOYES CNTR - 49961PHO HUNG$ 480.00 06/22/2012 62507 FIELD TRIPSField Trip for Full Day campPRCS/NOYES CNTR - 49961Amazon.com$ (259.85)06/21/2012 65110 REC PROGRAM SUPPLIESrefund for radio camp supplies that were defectivePRCS/NOYES CNTR - 49961AMAZON MKTPLACE PMTS $ 4.96 06/25/2012 65110 REC PROGRAM SUPPLIESVictorian Camp suppliesPRCS/NOYES CNTR - 49961FRESH MARKET IDEAS$ 6.37 06/27/2012 65110 REC PROGRAM SUPPLIESprincess camp snacktivity suppliesPRCS/NOYES CNTR - 49961 BLICK ART 800 447 1892$ 21.99 06/27/2012 65110 REC PROGRAM SUPPLIEScalligraphy supplies for campsPRCS/NOYES CNTR - 49961 FOOD4LESS #0558 $ 24.09 06/26/2012 65110 REC PROGRAM SUPPLIESArts Camp: Snacktivity SuppliesPRCS/NOYES CNTR - 49961Amazon.com$ 27.01 06/21/2012 65110 REC PROGRAM SUPPLIESCamp training booksPRCS/NOYES CNTR - 49961FOOD4LESS #0558$ 30.02 06/19/2012 65110 REC PROGRAM SUPPLIESArts Camp: Snacktivity SuppliesPRCS/NOYES CNTR - 49961OFFICE DEPOT #510$ 34.44 06/26/2012 65110 REC PROGRAM SUPPLIESYoung Artist Program: Art SupplyPRCS/NOYES CNTR - 49961Amazon.com$ 43.78 06/27/2012 65110 REC PROGRAM SUPPLIESPirate Camp suppliesPRCS/NOYES CNTR - 49961 EVANSTON IMPRINTABLES $ 55.00 06/20/2012 65110 REC PROGRAM SUPPLIES crafters camp suppliesPRCS/NOYES CNTR - 49961AMAZON MKTPLACE PMTS $ 299.70 06/22/2012 65110 REC PROGRAM SUPPLIESRadio and media camp suppliesPRCS/NOYES CNTR - 49961TARGET 00009274$ 7.98 06/11/2012 65110 REC PROGRAM SUPPLIESwall clocks for classesPRCS/NOYES CNTR - 49961FOOD4LESS #0558$ 25.27 06/08/2012 65110 REC PROGRAM SUPPLIESearly childhood suppliesPRCS/NOYES CNTR - 49961D & D FINER FOODS$ 26.36 06/05/2012 65110 REC PROGRAM SUPPLIESsnacktivity suppliesPRCS/NOYES CNTR - 49961 D & D FINER FOODS $ 32.42 06/05/2012 65110 REC PROGRAM SUPPLIES early childhood snacktivity suppliesPRCS/NOYES CNTR - 49961 FOOD4LESS #0558 $ 47.37 06/12/2012 65110 REC PROGRAM SUPPLIES Young Artist Program: Art SuppliesPRCS/NOYES CNTR - 49961AMAZON MKTPLACE PMTS $ 58.55 06/04/2012 65110 REC PROGRAM SUPPLIESVictorian camp suppliesPRCS/NOYES CNTR - 49961 KNITTINGWAREHOUSE.COM $ 69.27 06/12/2012 65110 REC PROGRAM SUPPLIES Crafters camp suppliesPRCS/NOYES CNTR - 49961AMAZON MKTPLACE PMTS $ 72.40 06/04/2012 65110 REC PROGRAM SUPPLIESprincess camp suppliesPRCS/NOYES CNTR - 49961OFFICE DEPOT #510$ 120.45 06/12/2012 65110 REC PROGRAM SUPPLIESWriters Camp: Composition books for campersPRCS/NOYES CNTR - 49961 LEMOI ACE HDWE $ 134.97 06/01/2012 65110 REC PROGRAM SUPPLIES Young Artist Program: Camp SuppliesPRCS/NOYES CNTR - 49961 DBC BLICK ART MATERIAL $ 157.30 06/06/2012 65110 REC PROGRAM SUPPLIESArts Camp: Paper TrimmerPRCS/NOYES CNTR - 49961THE HOME DEPOT 1902$ 204.91 06/11/2012 65110 REC PROGRAM SUPPLIESYAP camp suppliesPRCS/PARKS FORESTRY - 49965 SUBWAY 00467514 $ 249.64 06/28/2012 62295 TRAINING & TRAVEL LUNCH FOR CEASEFIRE TRAININGPRCS/PARKS FORESTRY - 49965 SUBWAY 00467514 $ 251.50 06/25/2012 62295 TRAINING & TRAVEL LUNCH FOR CEASEFIRE TRAININGPRCS/PARKS FORESTRY - 49965 CTC CONSTANTCONTACT.CO $ 50.00 06/08/2012 62205 ADVERTISING email marketing service monthly feePRCS/PARKS FORESTRY - 49965 ILLINOIS ART ALLIANCE $ 250.00 06/20/2012 62360 MEMBERSHIP DUESArts Alliance Illinois annual membership feePRCS/PARKS FORESTRY - 49965ARC SERVICES/TRAINING $ 171.00 06/14/2012 62360 MEMBERSHIP DUESPer person membership fees (revenue supported) for American Red Cross Adult & Child CPR ClassPRCS/PARKS FORESTRY - 49965 OCS SOLUTIONS $ 6.95 06/04/2012 62490 OTHER PROGRAM COSTS evanstonartsbuzz.com monthly web hosting feePRCS/PARKS FORESTRY - 49965PARTY TIME PALACE$ 50.00 06/18/2012 62507 FIELD TRIPSSummer camp field trip.PRCS/PARKS FORESTRY - 49965 KOHL CHILDREN'S MUSEUM $ 60.00 06/22/2012 62507 FIELD TRIPS Summer camp field trip.PRCS/PARKS FORESTRY - 49965 CHICAGO CHILDREN'S MUSE $ 64.50 06/19/2012 62507 FIELD TRIPS Summer camp field trip.PRCS/PARKS FORESTRY - 49965 ILLINOIS CENTRAL S $ 231.09 06/21/2012 62507 FIELD TRIPS Bus rental for dinner trip during special Olympics summer gamesPRCS/PARKS FORESTRY - 49965 BRUNSWICK ZONE DEERF $ 85.00 06/11/2012 62507 FIELD TRIPS lane and shoe rental fees for bowling programPRCS/PARKS FORESTRY - 49965JOHN DEERE PUBLICATION $ 40.00 06/22/2012 65010 BOOKS, PUBLICATIONS, MAPSTractor repair manualPRCS/PARKS FORESTRY - 49965PAYPAL CHICAGOAREA$ 61.00 06/19/2012 65010 BOOKS, PUBLICATIONS, MAPSdirectory of Chicago area ethnic organizations for ethnic fest promo and artist recruitmentPRCS/PARKS FORESTRY - 49965EVANSTON IMPRINTABLES $ 1,061.74 06/25/2012 65020 CLOTHINGcamp shirts for park camp and camp realPRCS/PARKS FORESTRY - 49965WALGREENS #2619$ 1.79 06/20/2012 65025 FOODice for starlight concertsPRCS/PARKS FORESTRY - 49965WALGREENS #2619$ 1.79 06/20/2012 65025 FOODice for starlight concertsPRCS/PARKS FORESTRY - 49965WALGREENS #4218$ 16.77 06/22/2012 65025 FOODsoft drinks and ice for starlight concert series performersPRCS/PARKS FORESTRY - 49965 CARMENS PIZZA EVANSTON $ 275.25 06/18/2012 65025 FOOD YOUTH AND YOUNG ADULT OPEN MIC REFRESHMENTSPRCS/PARKS FORESTRY - 49965ALEXANDER'S STEAKHOUSE $ 568.80 06/18/2012 65025 FOODdinner for athletes at special Olympics summer gamesPRCS/PARKS FORESTRY - 49965 WALGREENS #2619 $ 9.48 06/15/2012 65025 FOOD soft drinks for starlight concert series performersPRCS/PARKS FORESTRY - 49965Dominick's Stor00017004$ 35.72 06/05/2012 65025 FOODcooking supplies for after-school cooking programPRCS/PARKS FORESTRY - 49965THE HOME DEPOT 1902$ 10.27 06/18/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSGarden hose repair partsPRCS/PARKS FORESTRY - 49965THE HOME DEPOT 1902$ 28.45 06/25/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSPlayground repair parts for Porter ParkPRCS/PARKS FORESTRY - 49965THE HOME DEPOT 1902$ 49.80 06/27/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSTrimming lumberPRCS/PARKS FORESTRY - 49965EREPLACEMENTPARTS.COM $ 52.22 06/18/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSPRCS/PARKS FORESTRY - 49965BUY THE YARD INC$ 57.00 06/29/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSTorpedo sandPRCS/PARKS FORESTRY - 49965ARLINGTON POWER EQUIP. $ 71.69 06/25/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSChain saw PartsPRCS/PARKS FORESTRY - 49965EPCO PAINT STORE 1252$ 83.12 06/27/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSPaintPRCS/PARKS FORESTRY - 49965STEELMAX TOOLS LLC$ 100.04 06/27/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSEdger bladesPRCS/PARKS FORESTRY - 49965CARQUEST 01027598$ 127.81 06/22/201265055 MATERIALS TO MAINTAIN IMPROVEMENTS Mower repair partsPRCS/PARKS FORESTRY - 49965REINDERS T&I - KEYED$ 201.54 06/18/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSMower cater wheels and spacersPRCS/PARKS FORESTRY - 49965REINDERS T&I - KEYED$ 367.85 06/20/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSMower front fork assemblyAugust 7, 2012Page 8 of 13176 of 660
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending June 30, 2012PRCS/PARKS FORESTRY - 49965THE HOME DEPOT 1902$ 4.04 06/01/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSMortar MixPRCS/PARKS FORESTRY - 49965LEMOI ACE HDWE$ 54.46 06/05/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSNuts, bolts, nails, screwsPRCS/PARKS FORESTRY - 49965REINDERS T&I - KEYED$ 63.28 06/07/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSMower partsPRCS/PARKS FORESTRY - 49965EVANSTON LUMBER$ 107.82 06/05/201265055 MATERIALS TO MAINTAIN IMPROVEMENTS 6x6 lumber for playground edging repairsPRCS/PARKS FORESTRY - 49965JW TURF INC$ 288.51 06/11/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSBall diamond groomer repair partsPRCS/PARKS FORESTRY - 49965REINDERS T&I - KEYED$ 500.00 06/07/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSMower wheel assemblyPRCS/PARKS FORESTRY - 49965EVANSTON LUMBER$ 36.48 06/27/201265070 OFFICE/OTHER EQ TO MAINTN MATERIAL 4x4 lumber for retaining wall repairsPRCS/PARKS FORESTRY - 49965LEMOI ACE HDWE$ 37.87 06/04/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALPainting suppliesPRCS/PARKS FORESTRY - 49965LEMOI ACE HDWE$ 50.06 06/08/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALPainting suppliesPRCS/PARKS FORESTRY - 49965 PCI MEDCO SUPPLY$ 443.65 06/22/2012 65075 MEDICAL & LAB SUPPLIESmedical supplies for campPRCS/PARKS FORESTRY - 49965FAMILY DOLLAR #5983$ 50.00 06/25/2012 65085 MINOR EQUIPMENT AND TOOLS WATER BOTTLES FOR COMM. SERVICE TEAMPRCS/PARKS FORESTRY - 49965HAROLD'S TRUE VALUE HD $ 4.35 06/28/2012 65110 REC PROGRAM SUPPLIESBee/Wasp Spray for Tennis CourtsPRCS/PARKS FORESTRY - 49965AMAZON MKTPLACE PMTS $ 43.96 06/18/2012 65110 REC PROGRAM SUPPLIESGlovesPRCS/PARKS FORESTRY - 49965WALGREENS #4218$ 58.98 06/21/2012 65110 REC PROGRAM SUPPLIESSupplies for camp project.PRCS/PARKS FORESTRY - 49965 MARATHON PETRO012385$ 63.40 06/18/2012 65110 REC PROGRAM SUPPLIESgas to drive van back from special Olympics summer gamesPRCS/PARKS FORESTRY - 49965PETSMART INC 427$ 84.44 06/19/2012 65110 REC PROGRAM SUPPLIESPet supplies for classroom pets.PRCS/PARKS FORESTRY - 49965SPECIAL OLYMPICS ILLIN$ 216.00 06/18/2012 65110 REC PROGRAM SUPPLIESsupplies for athletes at special Olympics summer gamesPRCS/PARKS FORESTRY - 49965STAYWELL - KRAMES$ 296.93 06/19/2012 65110 REC PROGRAM SUPPLIESParticipant manuals for American Red Cross Babysitter Training ClassPRCS/PARKS FORESTRY - 49965PETSMART INC 427$ 5.51 06/14/2012 65110 REC PROGRAM SUPPLIESSupplies for classroom pets.PRCS/PARKS FORESTRY - 49965 DOLRTREE 673 00006734$ 30.50 06/11/2012 65110 REC PROGRAM SUPPLIESCamp suppliesPRCS/PARKS FORESTRY - 49965WAL-MART#2816$ 85.72 06/14/2012 65110 REC PROGRAM SUPPLIESCamp suppliesPRCS/PARKS FORESTRY - 49965CARBONLESS FORMS PRINT $ 260.40 06/04/2012 65110 REC PROGRAM SUPPLIESBEACH TOKEN FORMSPRCS/PARKS FORESTRY - 49965PALOS SPORTS INC$ 440.59 06/04/2012 65110 REC PROGRAM SUPPLIESsports equipment for track and basketball programsPRCS/PARKS FORESTRY - 49965CITY OF EVANSTON EVAN $ (0.01)06/04/2012 65620 OFFICE MACH & EQUIPTESTING CREDIT MACHINE ACCT CREDITEDPRCS/PARKS FORESTRY - 49965CITY OF EVANSTON EVAN $ (0.01)06/04/2012 65620 OFFICE MACH & EQUIPTESTING CREDIT MACHINE ACCT CREDITEDPRCS/PARKS FORESTRY - 49965CITY OF EVANSTON EVAN $ 0.01 06/04/2012 65620 OFFICE MACH & EQUIPTESTING CREDIT MACHINE ACCT CREDITEDPRCS/PARKS FORESTRY - 49965CITY OF EVANSTON EVAN $ 0.01 06/04/2012 65620 OFFICE MACH & EQUIPTESTING CREDIT MACHINE ACCT CREDITEDPRCS/PARKS FORESTRY - 49965WALGREENS #2619$ 7.78 06/27/2012 xxxxxwater and ice for starlight concert series performersPRCS/RBT CROWN CNTR - 49952ALLEGRA PRINT & IMAGINE $ 164.00 06/22/2012 62210 PRINTINGTickets for Spring Ice Show.PRCS/RBT CROWN CNTR - 49952 ICE SKATING INSTITUTE $ 430.00 06/06/2012 62360 MEMBERSHIP DUES Membership duesPRCS/RBT CROWN CNTR - 49952CHICAGO CHILDREN'S MUSE $ 3.00 06/26/2012 62507 FIELD TRIPSCreative Play Summer Camp field trip.PRCS/RBT CROWN CNTR - 49952LINCOLN PARK ZOO$ 27.50 06/29/2012 62507 FIELD TRIPSSummer camp field trip.PRCS/RBT CROWN CNTR - 49952 KOHL CHILDREN'S MUSEUM $ 60.00 06/29/2012 62507 FIELD TRIPS Summer camp field trip.PRCS/RBT CROWN CNTR - 49952 PUMP IT UP $ 100.00 06/29/2012 62507 FIELD TRIPS Summer camp field trip.PRCS/RBT CROWN CNTR - 49952 PUMP IT UP $ 100.00 06/29/2012 62507 FIELD TRIPS Summer camp field trip.PRCS/RBT CROWN CNTR - 49952 PUMP IT UP $ 100.00 06/29/2012 62507 FIELD TRIPS Summer camp field trip.PRCS/RBT CROWN CNTR - 49952 PUMP IT UP $ 100.00 06/29/2012 62507 FIELD TRIPS Summer camp field trip.PRCS/RBT CROWN CNTR - 49952 PARTY TIME PALACE $ 339.61 06/20/2012 62507 FIELD TRIPS Summer camp field trip.PRCS/RBT CROWN CNTR - 49952 ORBIT SKATE CENTER $ 420.00 06/22/2012 62507 FIELD TRIPS Summer camp field trip.PRCS/RBT CROWN CNTR - 49952 EVANSTON IMPRINTABLES $ 444.00 06/11/2012 65020 CLOTHING Camp T-shirtsPRCS/RBT CROWN CNTR - 49952 JEWEL #3428 $ 4.29 06/26/2012 65025 FOOD Supplies for art project.PRCS/RBT CROWN CNTR - 49952 Dominick's Stor00017004$ 21.53 06/28/2012 65025 FOODSnacksPRCS/RBT CROWN CNTR - 49952Dominick's Stor00017004$ 23.31 06/28/2012 65025 FOODSupplies for art project.PRCS/RBT CROWN CNTR - 49952 Dominick's Stor00017004$ 32.35 06/01/2012 65025 FOODSnacks for After School Program.PRCS/RBT CROWN CNTR - 49952 THE HOME DEPOT 1902 $ 32.42 06/29/2012 65050 BUILDING MAINTENANCE MATERIAL4 pack padlocks, socket adapters.PRCS/RBT CROWN CNTR - 49952THE HOME DEPOT 1902$ 63.46 06/08/2012 65050 BUILDING MAINTENANCE MATERIALLubricant, swivel caster, 10 outlet metal surge, and 6 in 1 screwdriver.PRCS/RBT CROWN CNTR - 49952FRANK J. ZAMBONI & CO.$ 73.13 06/07/2012 65050 BUILDING MAINTENANCE MATERIALBlades for ice edger.PRCS/RBT CROWN CNTR - 49952CHICAGO FILTER SUPPLY $ 304.24 06/05/2012 65050 BUILDING MAINTENANCE MATERIALAir filters for upstairs unit.PRCS/RBT CROWN CNTR - 49952A PLUS WAREHOUSE EQUIP $ 819.88 06/07/2012 65050 BUILDING MAINTENANCE MATERIALMaintenance lockers for staff.PRCS/RBT CROWN CNTR - 49952ILLINOIS TIME RECORDER $ 195.00 06/25/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALYearly service agreement for time clock.PRCS/RBT CROWN CNTR - 49952HOH WATER TECHNOLOGY $ 744.00 06/26/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALWater tower treatment.PRCS/RBT CROWN CNTR - 49952CARQUEST 01027598$ 11.02 06/04/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALSpark plugs and oil.PRCS/RBT CROWN CNTR - 49952CINTAS CORP #769$ 116.55 06/06/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALRental carpeted mats for lobby area.PRCS/RBT CROWN CNTR - 49952UNIQUE PRODUCTS & S$ 123.12 06/14/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALRepair of floor cleaning machine.PRCS/RBT CROWN CNTR - 49952UNIQUE PRODUCTS & S$ 192.73 06/14/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALRepair of floor cleaning machine.PRCS/RBT CROWN CNTR - 49952MC GLASS AND MIRROR$ 605.63 06/14/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALGlass repair in skating office window and trophy case.August 7, 2012Page 9 of 13177 of 660
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending June 30, 2012PRCS/RBT CROWN CNTR - 49952WALGREENS #4218$ 19.83 06/25/2012 65095 OFFICE SUPPLIESCardboard for signs, markers, art supplies for camp.PRCS/RBT CROWN CNTR - 49952 OFFICE DEPOT #510 $ 31.77 06/18/2012 65095 OFFICE SUPPLIES Office suppliesPRCS/RBT CROWN CNTR - 49952OFFICE DEPOT #510$ 62.94 06/26/2012 65095 OFFICE SUPPLIESOffice supplies.PRCS/RBT CROWN CNTR - 49952ILLINOIS TIME RECORDER $ 104.55 06/28/2012 65095 OFFICE SUPPLIESTimecardsPRCS/RBT CROWN CNTR - 49952WILMETTE BICYCLE & SPO $ 16.91 06/28/2012 65110 REC PROGRAM SUPPLIEST-ball equipment.PRCS/RBT CROWN CNTR - 49952VOGUE FABRICS$ 19.80 06/26/2012 65110 REC PROGRAM SUPPLIESArts and craft supplies.PRCS/RBT CROWN CNTR - 49952 PETSMART INC 427 $ 29.08 06/27/2012 65110 REC PROGRAM SUPPLIES Supplies for classroom pets.PRCS/RBT CROWN CNTR - 49952 BLICK ART 800 447 1892$ 30.01 06/27/2012 65110 REC PROGRAM SUPPLIESArts and craft supplies.PRCS/RBT CROWN CNTR - 49952 WALGREENS #4218 $ 31.36 06/25/2012 65110 REC PROGRAM SUPPLIES Socks for campers.PRCS/RBT CROWN CNTR - 49952 US TOY CO INC 2 $ 95.87 06/19/2012 65110 REC PROGRAM SUPPLIES Camp supplies.PRCS/RBT CROWN CNTR - 49952 WILMETTE BICYCLE & SPO $ 99.92 06/27/2012 65110 REC PROGRAM SUPPLIES Hockey camp equipment.PRCS/RBT CROWN CNTR - 49952S&S WORLDWIDE$ 108.94 06/18/2012 65110 REC PROGRAM SUPPLIESSupplies for camps.PRCS/RBT CROWN CNTR - 49952 ECC DSS-Disc Sch Suppl$ 228.50 06/25/2012 65110 REC PROGRAM SUPPLIESSummer camp supplies.PRCS/RBT CROWN CNTR - 49952WILMETTE BICYCLE & SPO $ 287.30 06/18/2012 65110 REC PROGRAM SUPPLIESHockey camp equipment.PRCS/RBT CROWN CNTR - 49952S&S WORLDWIDE$ 382.78 06/29/2012 65110 REC PROGRAM SUPPLIESSummer camp supplies.PRCS/RBT CROWN CNTR - 49952WILMETTE BICYCLE & SPO $ 390.00 06/18/2012 65110 REC PROGRAM SUPPLIESRental skate sharpening.PRCS/RBT CROWN CNTR - 49952PETSMART INC 427$ 31.77 06/08/2012 65110 REC PROGRAM SUPPLIESSupplies for classroom pets.PRCS/RBT CROWN CNTR - 49952 US TOY CO INC 2 $ 102.86 06/11/2012 65110 REC PROGRAM SUPPLIES Summer camp supplies.PRCS/RBT CROWN CNTR - 49952ECC DSS-Disc Sch Suppl$ 189.43 06/14/2012 65110 REC PROGRAM SUPPLIESSupplies for camps.PRCS/RBT CROWN CNTR - 49952 WILMETTE BICYCLE & SPO $ 278.12 06/11/2012 65110 REC PROGRAM SUPPLIES Lacrosse camp supplies.PRCS/RBT CROWN CNTR - 49952S&S WORLDWIDE$ 387.79 06/11/2012 65110 REC PROGRAM SUPPLIESSummer camp suppliesPRCS/RBT CROWN CNTR - 49952S&S WORLDWIDE$ 447.15 06/06/2012 65110 REC PROGRAM SUPPLIESSummer camp supplies.PRCS/RBT CROWN CNTR - 49952S&S WORLDWIDE$ 455.78 06/06/2012 65110 REC PROGRAM SUPPLIESSummer camp supplies.PRCS/RECREATION - 49946SERVICE SANITATION$ 125.00 06/19/2012 62375 RENTALSPort a potty at the Farmers Market (monthly fee)PRCS/RECREATION - 49946BASS PRO ONLINE$ 206.28 06/11/2012 62490 OTHER PROGRAM COSTSBobbers, hooks, poles for open fishingPRCS/RECREATION - 49946ACT Wheeling Park Dist$ 95.00 06/28/2012 62507 FIELD TRIPSCamp field trip to Wheeling Water Park on June 27, 2012PRCS/RECREATION - 49946AMC VILLAGE CR01068782$ 110.00 06/27/2012 62507 FIELD TRIPSBlooming Campers Youth Field TripPRCS/RECREATION - 49946NAVY PIER SKYLINE STAGE $ 165.00 06/29/2012 62507 FIELD TRIPSYoung People's Theatre Project Field TripPRCS/RECREATION - 49946ARENA FOOTBALL ONE LLC $ 305.00 06/25/2012 62507 FIELD TRIPSSpecial Recreation Field TripPRCS/RECREATION - 49946AMC VILLAGE CR01068782$ 484.50 06/20/2012 62507 FIELD TRIPSBlooming Campers Field Trip to MoviesPRCS/RECREATION - 49946BRUNSWICK ZONE DEERF $ 95.00 06/04/2012 62507 FIELD TRIPSlane and shoe rental fee for bowling programPRCS/RECREATION - 49946EVANSTON IMPRINTABLES $ 140.00 06/22/2012 65020 CLOTHINGshirts for Farmers Market staffPRCS/RECREATION - 49946FITNESSWEARINC$ 156.00 06/25/2012 65020 CLOTHINGFanny PacksPRCS/RECREATION - 49946AVANTI'S ITALIAN REST$ 64.95 06/18/2012 65025 FOODfood for Special OlympicsPRCS/RECREATION - 49946JEWEL #3428$ 93.72 06/29/2012 65025 FOODfood and drink for the Aquatic Camp first session parent nightPRCS/RECREATION - 49946 LEMOI ACE HDWE $ 25.49 06/19/2012 65040 JANITORIAL SUPPLIES Janitorial Supplies for the LakefrontPRCS/RECREATION - 49946 LEMOI ACE HDWE $ 48.26 06/27/2012 65040 JANITORIAL SUPPLIES Janitorial supplies for the lakefrontPRCS/RECREATION - 49946HAROLD'S TRUE VALUE HD $ 20.38 06/18/2012 65050 BUILDING MAINTENANCE MATERIALKeys for Clark Volleyball Knackbox, key ringsPRCS/RECREATION - 49946PODS #26$ 148.36 06/26/2012 65050 BUILDING MAINTENANCE MATERIALrental of storage POD to store the city's material to be shreddedPRCS/RECREATION - 49946 HAROLD'S TRUE VALUE HD $ 11.69 06/15/2012 65050 BUILDING MAINTENANCE MATERIALBroom for Ackerman ShelterPRCS/RECREATION - 49946 HAROLD'S TRUE VALUE HD $ 58.02 06/08/2012 65050 BUILDING MAINTENANCE MATERIALMoth Balls, air freshener, scrubbing pads, spray bottlesPRCS/RECREATION - 49946THE HOME DEPOT 1902$ 7.56 06/22/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSDuct Tape for Beach officePRCS/RECREATION - 49946MENARDS MORTON GROVE $ 17.96 06/29/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSIrrigation system partsPRCS/RECREATION - 49946THE HOME DEPOT 1902$ 28.88 06/11/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSRope and plant material for lakefrontPRCS/RECREATION - 49946LEMOI ACE HDWE$ 40.71 06/06/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSTool(wrench), broom and Hardware for lakefront repairsPRCS/RECREATION - 49946Gempler 1018886414$ 117.10 06/07/201265055 MATERIALS TO MAINTAIN IMPROVEMENTS Litter Pickup toolsPRCS/RECREATION - 49946MIDWEST TIME RECORDER $ 100.00 06/21/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALTimecards for time clockPRCS/RECREATION - 49946HAROLD'S TRUE VALUE HD $ 30.86 06/01/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALCable ties, AAA batteries for toys and flashlights, fastenersPRCS/RECREATION - 49946 SAFETY SUPPLY ILLINOIS $ 59.90 06/11/2012 65090 SAFETY EQUIPMENT Kevlar GlovesPRCS/RECREATION - 49946 SAFETY SUPPLY ILLINOIS $ 160.61 06/11/2012 65090 SAFETY EQUIPMENT Safety GlovesPRCS/RECREATION - 49946 SAFETY SUPPLY ILLINOIS $ 224.21 06/11/2012 65090 SAFETY EQUIPMENT Safety GlovesPRCS/RECREATION - 49946 OFFICE DEPOT #510 $ 35.98 06/07/2012 65095 OFFICE SUPPLIES 2 stamps for office timecard signaturesPRCS/RECREATION - 49946OFFICE DEPOT #510$ 96.98 06/07/2012 65095 OFFICE SUPPLIESMarkers, Magnetic message boards for camps, sticky notepads, marker board pens, hooksPRCS/RECREATION - 49946KARDWELL INTERNATIONAL $ 135.95 06/12/2012 65095 OFFICE SUPPLIEStokens for Links program (Farmers' Market Money)PRCS/RECREATION - 49946JOHNSON LOCKSMITH INC $ 7.35 06/28/2012 65110 REC PROGRAM SUPPLIESextra keys for the softball field storage boxPRCS/RECREATION - 49946US TOY CO INC 2$ 15.96 06/25/2012 65110 REC PROGRAM SUPPLIESStickers and stampers for kids program at Farmers MarketPRCS/RECREATION - 49946THE HOME DEPOT 1902$ 19.90 06/28/2012 65110 REC PROGRAM SUPPLIESPaint for Orc (for Parade)PRCS/RECREATION - 49946FLAGHOUSE INC$ 25.90 06/25/2012 65110 REC PROGRAM SUPPLIESSports equipment for Chandler-Newberger Sports CampPRCS/RECREATION - 49946FISHTECH$ 55.25 06/18/2012 65110 REC PROGRAM SUPPLIESWorms, Bobbers, polesPRCS/RECREATION - 49946WEST MARINE #71$ 69.63 06/27/2012 65110 REC PROGRAM SUPPLIESRigging kits, Trailer Strap and shacklesPRCS/RECREATION - 49946LEMOI ACE HDWE$ 71.89 06/27/2012 65110 REC PROGRAM SUPPLIESTape and Paint for Ork (for parade)PRCS/RECREATION - 49946BLICK ART 800 447 1892$ 82.90 06/28/2012 65110 REC PROGRAM SUPPLIESPaint for Ork (for parade)PRCS/RECREATION - 49946LEMOI ACE HDWE$ 154.96 06/29/2012 65110 REC PROGRAM SUPPLIESFansPRCS/RECREATION - 49946WM PORT SUPPLY #400$ 376.09 06/21/2012 65110 REC PROGRAM SUPPLIESMasks, SnorkelsAugust 7, 2012Page 10 of 13178 of 660
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending June 30, 2012PRCS/RECREATION - 49946DA FIN SURFING PRODUCT $ 433.43 06/19/2012 65110 REC PROGRAM SUPPLIESRescue FinsPRCS/RECREATION - 49946BEACHSTORE.COM$ 445.45 06/29/2012 65110 REC PROGRAM SUPPLIESUmbrellasPRCS/RECREATION - 49946BASS PRO ONLINE$ 10.97 06/13/2012 65110 REC PROGRAM SUPPLIESFake WormsPRCS/RECREATION - 49946FLAGHOUSE INC$ 54.75 06/04/2012 65110 REC PROGRAM SUPPLIESLacrosse equipment for sports campPRCS/RECREATION - 49946EMERGENCY MEDICAL PROD $ 71.25 06/06/2012 65110 REC PROGRAM SUPPLIESFirst Aid Response BagPRCS/RECREATION - 49946SUPER SAILMAKERS$ 85.23 06/08/2012 65110 REC PROGRAM SUPPLIESBattensPRCS/RECREATION - 49946REINDERS T&I - KEYED$ 90.90 06/07/2012 65110 REC PROGRAM SUPPLIESIrrigation supplies for athletic fields (James and Lovelace)PRCS/RECREATION - 49946LEMOI ACE HDWE$ 99.34 06/08/2012 65110 REC PROGRAM SUPPLIESGarbage Bags, Batteries, swivelsPRCS/RECREATION - 49946BASS PRO ONLINE$ 246.10 06/11/2012 65110 REC PROGRAM SUPPLIESPaddles, luresPRCS/RECREATION - 49946REINDERS T&I - KEYED$ 359.10 06/08/2012 65110 REC PROGRAM SUPPLIESIrrigation supplies for athletic fields (James and Lovelace)PRCS/RECREATION - 49946REINDERS T&I - KEYED$ 487.65 06/04/2012 65110 REC PROGRAM SUPPLIESIrrigation supplies for athletic fields (James and Lovelace)PRCS/RECREATION - 49946WEST MARINE #71$ 692.54 06/11/2012 65110 REC PROGRAM SUPPLIESTow-Line, Lanyard/Kill Switch, Jump starter, TubesPRCS/RECREATION - 49946WEST MARINE #71$ 146.32 06/22/2012 65125 OTHER COMMODITIESOil and fuel additive for lakefront power boatsPUBLIC WORKS/ADMIN - 50485OFFICE DEPOT #510$ 25.46 06/18/2012 65095 OFFICE SUPPLIESOffice SuppliesPUBLIC WORKS/ADMIN - 50485NIGP.ORG$ 440.00 06/12/2012 62295 TRAINING & TRAVELWorld Class Procurement Class - NIGPPUBLIC WORKS/ADMIN - 50485ZEP SALES AND SERVICE $ 455.22 06/18/2012 65005 LANDSCAPE MATERIALSbee/wasp repellant, formula 777PUBLIC WORKS/ADMIN - 50485 HOUSE OF RENTAL $ 50.00 06/20/2012 65085 MINOR EQUIP & TOOLS Recycling Fair SuppliesPUBLIC WORKS/FLEET - 49947NIGP.ORG$ 440.00 06/15/2012 62295 TRAINING & TRAVELWORLD CLASS PROCUREMENT CLASSPUBLIC WORKS/FLEET - 49947IL WEB PLATE RENEWAL$ 101.25 06/06/2012 65045 LICENSING/REGULATORY SUPPLIES LICENSE PLATE RENEWAL #99PUBLIC WORKS/FLEET - 49947IL WEB PLATE RENEWAL$ 101.25 06/06/2012 65045 LICENSING/REGULATORY SUPPLIES LICENSE PLATE RENEWAL #76PUBLIC WORKS/FLEET - 49947IL WEB PLATE RENEWAL$ 101.25 06/06/2012 65045 LICENSING/REGULATORY SUPPLIES LICENSE PLATE RENEWAL #74PUBLIC WORKS/FLEET - 49947IL WEB PLATE RENEWAL$ 101.25 06/06/2012 65045 LICENSING/REGULATORY SUPPLIES LICENSE PLATE RENEWAL #37PUBLIC WORKS/FLEET - 49947IL WEB PLATE RENEWAL$ 101.25 06/06/2012 65045 LICENSING/REGULATORY SUPPLIES LICENSE PLATE RENEWAL #26PUBLIC WORKS/FLEET - 49947IL WEB PLATE RENEWAL$ 101.25 06/06/2012 65045 LICENSING/REGULATORY SUPPLIES LICENSE PLATE RENEWAL #28PUBLIC WORKS/FLEET - 49947UPS 1Z07F72F0391692079$ 9.24 06/18/2012 65060 MATERIALS TO MAINTAIN AUTOS PARTS RETURN SHIPPING CHARGEPUBLIC WORKS/FLEET - 49947UPS 1Z07F72F0392367884$ 22.98 06/18/2012 65060 MATERIALS TO MAINTAIN AUTOS FREIGHT TO SHIP PART FOR REPAIRPUBLIC WORKS/FLEET - 49947IPASS AUTOREPLENISH #5 $ 40.00 06/18/2012 65060 MATERIALS TO MAINTAIN AUTOS Ipass renewal pool carsPUBLIC WORKS/FLEET - 49947METCO ENGINEERING INC $ 138.00 06/22/2012 65060 MATERIALS TO MAINTAIN AUTOS PART FOR #680PUBLIC WORKS/FLEET - 49947BEST BET AUTOMOTIVE$ 11.04 06/13/2012 65060 MATERIALS TO MAINTAIN AUTOSA/C PARTSPUBLIC WORKS/ST&SANITATION - 49962 MENARDS MORTON GROVE $ 253.03 06/25/2012 65050 BUILDING MAINTENANCE MATERIALsmall tools and materials for street repairsPUBLIC WORKS/ST&SANITATION - 49962 THE HOME DEPOT 1902 $ 71.44 06/11/2012 65050 BUILDING MAINTENANCE MATERIALgrass seeded mats for bike rack and lumber for bike rackPUBLIC WORKS/ST&SANITATION - 49962MENARDS MORTON GROVE $ 151.98 06/08/2012 65050 BUILDING MAINTENANCE MATERIALsmall tools/reinforcing mesh for concrete padPUBLIC WORKS/ST&SANITATION - 49962THE HOME DEPOT 1902$ 167.84 06/11/2012 65050 BUILDING MAINTENANCE MATERIALsmall tools/caulk and edge for bike padPUBLIC WORKS/ST&SANITATION - 49962OFFICE DEPOT #510$ 32.98 06/20/2012 65095 OFFICE SUPPLIESSanitation Dry Erase BoardsPUBLIC WORKS/ST&SANITATION - 49962LEMOI ACE HDWE$ 29.37 06/05/2012 62230 SVC TO MAINTAIN MAINSbusiness district lights for garagePUBLIC WORKS/ST&SANITATION - 49962MENARDS MORTON GROVE $ 40.86 06/29/2012 65005 LANDSCAPE MATERIALSbusiness district - tie downs for water tankPUBLIC WORKS/ST&SANITATION - 49962THE HOME DEPOT 1902$ 199.00 06/27/2012 65005 LANDSCAPE MATERIALSbusiness district - toolsPUBLIC WORKS/ST&SANITATION - 49962RUSSO'S HDW & PWR EQUI $ 346.06 06/19/2012 65005 LANDSCAPE MATERIALSbusiness district - toolsPUBLIC WORKS/ST&SANITATION - 49962ARLINGTON POWER EQUIP. $ 825.70 06/25/2012 65005 LANDSCAPE MATERIALSbusiness district - hammer drillsPUBLIC WORKS/ST&SANITATION - 49962 BUY THE YARD INC $ 84.00 06/06/2012 65005 LANDSCAPE MATERIALSbusiness district - mulch for traffic circlesPUBLIC WORKS/ST&SANITATION - 49962 LURVEY LANDSCAPE SUPPLY$ 112.80 06/05/2012 65005 LANDSCAPE MATERIALSbusiness district - plants for traffic circlesPUBLIC WORKS/ST&SANITATION - 49962 THE HOME DEPOT 1902 $ 24.26 06/29/2012 65040 JANITORIAL SUPPLIES SYEP Lawn BagsPUBLIC WORKS/ST&SANITATION - 49962LEMOI ACE HDWE$ 9.58 06/26/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSSYEP - Paint GlovesPUBLIC WORKS/ST&SANITATION - 49962THE HOME DEPOT 1902$ 70.88 06/25/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSSYEP - ToolsPUBLIC WORKS/ST&SANITATION - 49962EPCO PAINT STORE 1252$ 188.78 06/26/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSSYEP - PaintPUBLIC WORKS/ST&SANITATION - 49962THE HOME DEPOT 1902$ 89.88 06/15/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSSYEP ToolsPUBLIC WORKS/ST&SANITATION - 49962THE HOME DEPOT 1902$ 561.09 06/11/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSSYEP - ToolsPUBLIC WORKS/ST&SANITATION - 49962ARLINGTON POWER EQUIP. $ 1,231.00 06/25/2012 65085 MINOR EQUIP & TOOLSgenerator and rakes for streets crewPUBLIC WORKS/ST&SANITATION - 49962THE HOME DEPOT 1902$ 16.84 06/01/2012 65085 MINOR EQUIP & TOOLSString for Paper SignsPUBLIC WORKS/ST&SANITATION - 49962EVANSTON LUMBER$ 20.72 06/12/2012 65085 MINOR EQUIP & TOOLStents for recycling eventPUBLIC WORKS/ST&SANITATION - 49962ALLEGRA PRINT & IMAGIN $ 90.00 06/06/2012 65085 MINOR EQUIP & TOOLSsigns for NW Lacrosse Winning ChampionshipPUBLIC WORKS/ST&SANITATION - 49962SAF-T GARD INTERNATION $ 59.70 06/14/2012 65090 SAFETY EQUIPMENTPPE Gloves/Safety GlassesPUBLIC WORKS/ST&SANITATION - 49962 SAF-T GARD INTERNATION $ 70.00 06/04/2012 65090 SAFETY EQUIPMENT ranger hat & visigardPUBLIC WORKS/ST&SANITATION - 49962 SAF-T GARD INTERNATION $ 94.71 06/14/2012 65090 SAFETY EQUIPMENT PPE Gloves/Safety GlassesPUBLIC WORKS/ST&SANITATION - 49962 SAFETY SUPPLY ILLINOIS $ 679.79 06/04/2012 65090 SAFETY EQUIPMENT Hard Hats w/ LogoPUBLIC WORKS/ST&SANITATION - 49962JEWEL #3487$ 15.55 06/29/2012 65095 OFFICE SUPPLIESwater and ice for crew during heat wavePUBLIC WORKS/ST&SANITATION - 49962CROWN TROPHY 54$ 60.00 06/18/2012 65095 OFFICE SUPPLIESService Plaque ArceneauxPUBLIC WORKS/ST&SANITATION - 49962 CROWN TROPHY 54 $ 65.70 06/04/2012 65095 OFFICE SUPPLIES Service plaque for Dave McCrayPUBLIC WORKS/ST&SANITATION - 49962TARGET 00009274$ 449.97 06/13/2012 65115 TRAFFIC CONTROL SUPPLIESsafety devices for streetsPUBLIC WORKS/ST&SANITATION - 49962REHRIG PACIFIC COMPANY $ 1,450.00 06/20/2012 65625 FURNITURES and FIXTURESSanitation Yard LidsPUBLIC WORKS/ST&SANITATION - 49962 REHRIG PACIFIC COMPANY $ 1,450.00 06/20/2012 65625 FURNITURES and FIXTURESSanitation Yard LidsPUBLIC WORKS/TRANS - 49959 LEMOI ACE HDWE $ 84.37 06/20/2012 65085 MINOR EQUIP & TOOLS lag bolts and lag shields for mounting in street ped. signsPUBLIC WORKS/TRANS - 49959FISHER EQUIPMENT$ 1,463.56 06/22/2012 65115 TRAFFIC CONTROL SUPPLIESsign mounting strappingUTILITIES/ADMIN - 49958Illinois Section AWWA$ 50.00 06/04/2012 62295 TRAINING & TRAVELT-Con Seminar.UTILITIES/ADMIN - 49958AMERICAN WATERWORKS $ 187.00 06/25/2012 62360 MEMBERSHIP DUESAnnual membership dues.UTILITIES/ADMIN - 49958MID-TOWN PETROLEUM ACQ $ 1,605.13 06/18/2012 65035 PETROLEUM PRODUCTS55 Gallon drum of Mobile Pegasus 805 for the Pump Station, and drum deposit.August 7, 2012Page 11 of 13179 of 660
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending June 30, 2012UTILITIES/ADMIN - 49958NDTT INC.$ 525.00 06/21/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALPaint meter, paint gauge.UTILITIES/ADMIN - 49958 JEWEL #3428 $ 24.59 06/22/2012 65125 OTHER COMMODITIES Ice cream for employees for Public Service Week.UTILITIES/DIST - 49955 RUSSO'S HDW & PWR EQUI $ 22.44 06/04/2012 65005 LANDSCAPE MATERIALSParts for the Filter Plant lawn mower.UTILITIES/DIST - 49955 NORTH SHORE UNIFORM $ 230.60 06/07/2012 65020 CLOTHING Uniforms for the Engineering Associate II.UTILITIES/DIST - 49955BISSELL BISSELL.COM$ 33.60 06/13/2012 65040 JANITORIAL SUPPLIESVacuum cleaner parts.UTILITIES/DIST - 49955HD SUPPLY WATERWORKS 4 $ 620.00 06/28/201265055 MATERIALS TO MAINTAIN IMPROVEMENTS4" fittings (1/8 bends).UTILITIES/DIST - 49955HD SUPPLY WATERWORKS 4 $ 1,370.90 06/28/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSValve boxes.UTILITIES/DIST - 49955MID AMERICAN WATER$ 782.00 06/25/2012 65080 MERCHANDISE FOR RESALETapping sleeves.UTILITIES/DIST - 49955 WATER PRODUCTS $ 1,380.00 06/25/2012 65080 MERCHANDISE FOR RESALE4" & 8" Valves (not oversized).UTILITIES/DIST - 49955 DETROIT IND MARED IND $ 613.04 06/25/2012 65085 MINOR EQUIP & TOOLS 14" gas saw blades.UTILITIES/DIST - 49955THE HOME DEPOT 1902$ 610.64 06/08/2012 65085 MINOR EQUIP & TOOLSSmall tools.UTILITIES/DIST - 49955O'LEARY'S CONTRACTOR $ 855.00 06/15/2012 65085 MINOR EQUIP & TOOLSLarge saw blades (36").UTILITIES/DIST - 49955NATIONAL SAFETY COMPLIANCE $ 246.24 06/04/2012 65090 SAFETY EQUIPMENTSafety compliance posters.UTILITIES/DIST - 49955COOK COUNTY RECORDER O $ 6.50 06/04/2012 68205 PUBLIC WKS CONTINGENCIESLien legal description.UTILITIES/DIST - 49955 COOK COUNTY RECORDER O $ 11.50 06/04/2012 68205 PUBLIC WKS CONTINGENCIES Lien legal description.UTILITIES/DIST - 49955 THE HOME DEPOT 1902 $ 114.98 06/15/2012 68205 PUBLIC WKS CONTINGENCIES Flowers for the Water Plant grounds.UTILITIES/FILTRATION - 49951 RUSSO'S HDW & PWR EQUI $ 66.23 06/01/2012 65005 LANDSCAPE MATERIALS2-chains for the chainsaw, and PTO switch Scag mower.UTILITIES/FILTRATION - 49951HAWKINS INC$ 655.00 06/12/2012 65015 CHEMICALS2 - 100 lb. containers of granular chlorine (HTH).UTILITIES/FILTRATION - 49951EPCO PAINT STORE 1252$ 77.97 06/25/2012 65050 BUILDING MAINTENANCE MATERIALDenatured alcohol, lacquer thinner, roller covers and handles.UTILITIES/FILTRATION - 49951SHERWIN WILLIAMS #3161 $ 373.60 06/25/2012 65050 BUILDING MAINTENANCE MATERIAL3 - 2 gal. kits Macropoxy epoxy coating, and masking tape.UTILITIES/FILTRATION - 49951EVANSTON LUMBER$ 310.58 06/13/2012 65050 BUILDING MAINTENANCE MATERIAL2x6' and 2x8' exterior plywood forK-19 valve excavation and repair.UTILITIES/FILTRATION - 49951OFFICE DEPOT #510$ 129.99 06/25/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALReplacement fax machine for the Filtration office.UTILITIES/FILTRATION - 49951W W GRAINGER 916$ 326.04 06/20/201265070 OFFICE/OTHER EQ TO MAINTN MATERIAL12 - Brass ball valves for the turbid meter project.UTILITIES/FILTRATION - 49951GRAPHIC PRODUCTS INC $ 847.02 06/29/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALVinyl pipe marking labels, and black printer ribbon.UTILITIES/FILTRATION - 49951JOHN M. ELLSWORTH CO I $ 25.04 06/04/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALHose menders for basin hoses.UTILITIES/FILTRATION - 49951OFFICE DEPOT #510$ 41.99 06/08/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALUSB cable adapter for pipe marker printer.UTILITIES/FILTRATION - 49951W W GRAINGER 916$ 93.85 06/14/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALPVC pipe bushing, galvanizing spray, washers, and couplings.UTILITIES/FILTRATION - 499511000BULBS.COM$ 105.95 06/05/201265070 OFFICE/OTHER EQ TO MAINTN MATERIAL12-volt - 75 watt A21 incandescent bulbs for basins.UTILITIES/FILTRATION - 49951WW GRAINGER$ 108.54 06/04/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALSandblast media 3-sacks picked-up.UTILITIES/FILTRATION - 49951WW GRAINGER$ 108.54 06/04/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALSandblast media 3-sacks delivered.UTILITIES/FILTRATION - 49951W W GRAINGER 916$ 312.30 06/11/201265070 OFFICE/OTHER EQ TO MAINTN MATERIAL3/8" reinforced poly tubing for turbid meter project.UTILITIES/FILTRATION - 49951MCMASTER-CARR$ 434.31 06/13/201265070 OFFICE/OTHER EQ TO MAINTN MATERIAL Power cords, and hose connector swivels for turbid meter project.UTILITIES/FILTRATION - 49951W W GRAINGER 916$ 503.84 06/11/201265070 OFFICE/OTHER EQ TO MAINTN MATERIAL1/2" reinforced poly tubing, tube fittings, and adapters for turbid meter project.UTILITIES/FILTRATION - 49951COLUMBIA PIPE & SUPPLY $ 639.50 06/08/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALBrass pipe fittings and valves, and copper tubing for turbid meter project.UTILITIES/FILTRATION - 49951BUSHNELL INCORPORATED $ 651.30 06/08/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALPVC pipe fittings and valves for turbid meter project.UTILITIES/FILTRATION - 49951W W GRAINGER 916$ 748.01 06/05/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALHVAC filters (6cs), concrete anchors, and stainless steel screwsUTILITIES/FILTRATION - 49951FISHER SCI ATL$ 99.49 06/27/2012 65075 MEDICAL & LAB SUPPLIESPhenylarsine oxide and DPD powder for chlorine analysis, Sulfuric acid for Alkalinity analysis.UTILITIES/FILTRATION - 49951USA BLUE BOOK$ 314.28 06/25/2012 65075 MEDICAL & LAB SUPPLIES2 temp probes for Oakton handheld pH meters.UTILITIES/FILTRATION - 49951 HACH COMPANY$ 267.95 06/04/2012 65075 MEDICAL & LAB SUPPLIESPhosphoVer powder for orthophosphate analysisUTILITIES/FILTRATION - 49951 WW GRAINGER $ 27.90 06/25/2012 65085 MINOR EQUIP & TOOLS 3 - 440 ma fuses for Fluke multimeter.UTILITIES/FILTRATION - 49951 FASTENAL COMPANY01 $ 63.74 06/25/2012 65085 MINOR EQUIP & TOOLS 2 - Wire strippers, and HSS jobber drills.UTILITIES/FILTRATION - 49951 RADWELL INTERNATIONAL $ 133.94 06/25/2012 65085 MINOR EQUIP & TOOLS 2 - Hubbell quartz replacement fixtures for basins.UTILITIES/FILTRATION - 49951 W W GRAINGER 916 $ 35.02 06/14/2012 65085 MINOR EQUIP & TOOLS 2-Combination wrenches.UTILITIES/FILTRATION - 49951 W W GRAINGER 916 $ 211.18 06/07/2012 65085 MINOR EQUIP & TOOLS Drill bits to restock indexes, and batteries.UTILITIES/FILTRATION - 49951 WALGREENS #4611 $ 9.79 06/25/2012 65090 SAFETY EQUIPMENT SPF 30 Sunscreen for outdoor work.UTILITIES/FILTRATION - 49951 W W GRAINGER 916 $ 14.76 06/19/2012 65090 SAFETY EQUIPMENT Back-ordered Welding Danger sign.UTILITIES/FILTRATION - 49951 FULLIFE SAFETY $ 166.30 06/14/2012 65090 SAFETY EQUIPMENT Nitrite gloves, and rain jackets for basin cleaning.UTILITIES/PUMPING - 49964 VIBRALIGN INC. $ 922.26 06/01/2012 62230 SVC TO MAINTAIN MAINS Laser alignment calibration.UTILITIES/PUMPING - 49964Illinois Section AWWA$ 45.00 06/18/2012 62295 TRAINING & TRAVELProper Applications & Maintenance of Various Valves Seminar for the Water & Sewer Mechanic.UTILITIES/PUMPING - 49964W W GRAINGER 916$ 76.08 06/26/2012 65050 BUILDING MAINTENANCE MATERIALLight bulbs.August 7, 2012Page 12 of 13180 of 660
ACC.Reports To IntermediateMCH.Merchant NameFIN.Transaction Amount FIN.Posting Date FIN.Cost Allocation 3 - Expense Object FIN.Expense DescriptionBank of America Credit Card Statement for the Period Ending June 30, 2012UTILITIES/PUMPING - 49964W W GRAINGER 916$ 109.36 06/26/2012 65050 BUILDING MAINTENANCE MATERIALPaint.UTILITIES/PUMPING - 49964 W W GRAINGER 916 $ 529.99 06/29/2012 65050 BUILDING MAINTENANCE MATERIALRepair parts for Garage #3.UTILITIES/PUMPING - 49964ABLE DISTRIBUTORS$ 40.29 06/28/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALDuct for the new server room air conditioning vent.UTILITIES/PUMPING - 49964THE FAUCET SHOPPE I$ 60.84 06/21/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALReplacement cartridges for the bathroom sink.UTILITIES/PUMPING - 49964DREISILKER ELEC MOT$ 125.83 06/22/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALReplacement fan motor for the Service Building Restroom.UTILITIES/PUMPING - 49964STEINER ELEC ELK GROVE $ 198.00 06/21/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALThermal imaging training for the Supervisor and the Water/Sewer Mechanic.UTILITIES/PUMPING - 49964WW GRAINGER$ 290.26 06/21/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALFloor soap, welding wire, and V belts for the Air Conditioning Unit.UTILITIES/PUMPING - 49964STANDARD PIPE$ 17.60 06/04/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALTee for fire suppression system.UTILITIES/PUMPING - 49964WW GRAINGER$ 18.56 06/04/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALNorth water standpipe light upgrade.UTILITIES/PUMPING - 49964LOWES #01748$ 28.84 06/13/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALPeat and soil for landscaping at the Water Treatment Plant.UTILITIES/PUMPING - 49964AUTOMATIONDIRECT COM I $ 50.50 06/15/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALTerminal block jumpers.UTILITIES/PUMPING - 49964PALMER JOHNSON POWER S $ 188.35 06/15/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALLevel switches - spare for all engines.UTILITIES/PUMPING - 49964WW GRAINGER$ 369.59 06/05/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALReplacement fire extinguisher.UTILITIES/PUMPING - 49964W W GRAINGER 916$ 519.09 06/14/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALUniversal joints for F-17 and F-28.UTILITIES/PUMPING - 49964WW GRAINGER$ 786.42 06/04/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALNorth water standpipe light upgrade.UTILITIES/PUMPING - 49964USA BLUE BOOK$ 1,011.31 06/15/2012 65702 WATER GENERAL PLANTPortable submersible pump.UTILITIES/SEWER - 49944HOUSE OF SCUBA INC.$ 102.31 06/06/2012 62230 SVC TO MAINTAIN MAINSBattery.UTILITIES/SEWER - 49944WW GRAINGER$ 150.30 06/14/2012 62245 AUTOMOTIVE EQ MAINT.Hook for vehicle #955.UTILITIES/SEWER - 49944WW GRAINGER$ 150.30 06/14/2012 62245 AUTOMOTIVE EQ MAINT.Hook for vehicle #953.UTILITIES/SEWER - 49944EJ EQUIPMENT, INC.$ 75.00 06/26/2012 62245 OTHER EQ MAINT.Insert for rodder head.UTILITIES/SEWER - 49944THE HOME DEPOT 1902$ 151.10 06/29/2012 62245 OTHER EQ MAINT.1/2' plugs and storage containers.UTILITIES/SEWER - 49944PUBLICSAFETYDIRECT.COM $ 228.89 06/06/2012 62245 OTHER EQ MAINT.12v to 24v inverter.UTILITIES/SEWER - 49944NORLAB INC$ 990.00 06/07/2012 65015 CHEMICALSTracing dye.UTILITIES/SEWER - 49944VOLLMAR CLAY PRODUCTS $ 512.00 06/21/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSPre-cast material.UTILITIES/SEWER - 49944WATER PRODUCTS$ 526.86 06/07/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSRubber couplings.UTILITIES/SEWER - 49944VOLLMAR CLAY PRODUCTS $ 998.00 06/11/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSPre-cast rings.Total $ 140,652.53 August 7, 2012Page 13 of 13181 of 660
For City Council meeting of August 13, 2012 Item A3.1
Business of the City by Motion: Signage Design Contract Award
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Martin Lyons, Director of Administrative Services/Chief Financial Officer
Rickey A. Voss, Division Manager, Revenue/Parking
Jewell Jackson, Purchasing and Contracts Manager
Craig Sklenar, General Planner
Subject: Recommendation to Award the Contract for the Comprehensive Signage
Design Program to UrbanWorks, Ltd., located 213 West Institute Place,
Suite 710, Chicago, IL 60610 in the total amount of $52,270.
(RFP #12-41)
Date: July 23, 2012
Recommended Action:
The Transportation and Parking Committee, Economic Development Committee and
staff recommend that City Council authorize the City Manager to execute a contract for
the Comprehensive Signage Design Program to UrbanWorks, Ltd., located 213 West
Institute Place, Suite 710, Chicago, IL 60610 in the total amount of $52,270.
Funding Sources:
Parking Fund 7005.65515 $250,000
West End TIF 5870.65515 $125,000
CDBG 5170.62951 $4,280
Summary:
In June 2011, the City of Evanston issued a Request for Proposal (RFP) for the design
of a Comprehensive Signage Program. The purpose of the program was to develop a
universal and detailed sign development system that could be used as a benchmark for
sign development throughout the City. The program would consist of a detailed analysis
of current signs by type and need, the development of Sign Family Concepts and
branding schemes for parking, vehicular, pedestrian, bicycles, institutional, gateway,
business and other avenues. A total of thirteen (13) tasks were developed in the RFP.
The consultant is expected to develop a final sign concept and manual detailing each
type of sign, their placement, and provide detailed sign scheduling for each sign for
implementation throughout the City.
Memorandum
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Page 2 of 3
Ten (10) consultants responded to the RFP.
Consultant Address
Cardosi Kiper Design Group, Inc. 2437 South Western Avenue, Chicago, IL 60608
Carol Naughton + Associates, Inc. 213 West Institute Place, Chicago, IL 60610
UrbanWorks, Ltd. 213 West Institute Place, Suite 710, Chicago, IL 60610
Forcade Associates (w/Corbin Design) 1626 Payne, Evanston, IL 60201
Fraizier Associates 213 North Augusta Street, Staunton, VA 24401
Perkins & Will
330 North Wabash Avenue, Suite 3600, Chicago, IL
60011
PJD (Pressley Johnson Design)
230 West Superior Street, Suite 700, Chicago, IL
60654
RLR Associates 1302 North Illinois Avenue, Indianapolis, IN 46202
SAA design group 717 John Nolan Drive, Madison, WI 53713
Signia, Inc. 2935 University Avenue W. #316, St. Paul, MN 55114
A selection team consisting of the Purchasing and Contracts Manager,
Revenue/Parking Manager, Senior Traffic Engineer, Superintendent of Recreation, and
a General Planner reviewed all of the proposals and selected five (5) consultants to be
interviewed.
Consultant Address
Cardosi Kiper Design Group, Inc. 2437 South Western Avenue, Chicago, IL 60608
Carol Naughton + Associates, Inc. 213 West Institute Place, Chicago, IL 60610
UrbanWorks, Ltd.
213 West Institute Place, Suite 710, Chicago, IL
60610
PJD (Pressley Johnson Design)
230 West Superior Street, Suite 700, Chicago, IL
60654
SAA Design Group 717 John Nolan Drive, Madison, WI 53713
Upon completion of the interview process, staff was prepared to move forward with a
recommendation to award to UrbanWorks, Ltd. in the amount of $181,900, when
directed by the City Manager to revisit the scope and pricing structure of the original
Request for Proposal.
In April 2012, a reduced scope of services was forwarded to the top five (5) consultants
originally interviewed with a final response date of May 4, 2012. Of the five (5)
consultants, three (3) provided alternate proposals and two (2) declined to respond. Of
the three firms that responded, UrbanWorks submitted the lowest cost proposal. A price
list for each task is provided below and a summary description is attached.
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Page 3 of 3
Comprehensive Signage Design Revised Scope Cost Comparison
Cardosi
Kiper PJD
Urban
Works
SAA design
group
Carol
Naughton
Total Project
Cost* $75,662.35 $83,645 $52,270 No Bid No Bid
Task 1 $6,260 $24,915 $13,600
Task 2 $8,015 $6,820 $9,560
Task 3 $7,310 $17,870 $8,840
Task 4 $24,300 $9,850 $3,100
Task 5 $0 $0 $0
Task 6 $7,100 $4,500 $7,340
Task 7 $0 $0 $0
Task 8 $0 $0
Task 9 $0 $0 $0
Task 10 $10,700 $9,620 $6,000
Task 11 $5,730 $930 $930
Task 12 $0 $0 $0
Task 13 $0 $0 $0
Total $69,415.00 $74,505 $49,370
On June 27, 2012 the Transportation/Parking and Economic Development Committees
recommended approval to award the contract to UrbanWorks, Ltd., for a not to exceed
amount of $52,270. UrbanWorks, Ltd., is in compliance with the City’s M/W/EBE goals
(please see attached memorandum for additional information).
-------------------------------------------------------------------------------------
Attachments:
Task Summary
MWEBE Memo
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1
Scope of Work (Tasks)
As part of the Scope of Work for this project, the Consultant will be expected to
provide the following:
1. Analysis
Provide a detailed analysis and inventory of current signs within the
City. Analysis must include documentation of sign types, what currently
exists, what must remain, what can change and what is lacking/needed
detailed in a full report to City staff and designated Committees.
2. Public Participation Plan
The consultant must develop a public participation/input plan. In
submitting a response provide a general outline on how to best engage
the public, stakeholders and elected officials.
3. Sign Family Concept Plans
The consultant must develop a series of concept signs and branding
schemes that are unique enough in design from each other that will
provide the city a variety of options to choose from. Each sign family
must include a concept for the following sign types:
- Parking Signage
- Vehicular Wayfinding
- Pedestrian Wayfinding
- Bicycle Wayfinding
- Institutional Wayfinding
- Gateway/Entry Signage
- Historic District, Walking Trail Signs, and Interpretive Signs for
Landmarks
- Park and Open Space Signage
- Information Kiosks
- Neighborhood Signage
- Block Club Signage
- Business District Identity Signage
Upon selection of a final concept, the consultant will develop a final sign concept
and manual detailing each type of sign, their placement and provide detailed sign
scheduling for each sign.
4. Parking Occupancy Management Sign Plan
The City of Evanston owns and operates three major parking structures
in the Downtown Business District. The consultant will develop concept
signage that will enhance and replace the current signs demarcating the
entry points to the public parking structures. The consultant shall have
experience in the design and development of parking occupancy
management signs informing drivers of parking spaces available as well
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2
as how to integrate this technology into the proposed concept design
families.
6. Sign Scheduling Plan
The consultant must deliver a detailed sign scheduling plan for the
completion of this project. This is to be in conjunction with the final sign
Design Guidelines Manual as required in item #10.
10. Final Design Manual and Construction Document Book
The consultant must provide the City a full final design manual detailing
each sign in the Comprehensive Sign family. In addition a complete
construction drawing document book must be included with the final design
manual. This book must be detailed enough so that the signs selected for the
initial phase of implementation can be bid out immediately upon
completion of the project.
11. Cost
A plan detailing the cost for each sign type must be provided with the final
manual. The plan will be used to gauge cost projections over the life of the
project and must be detailed in a manner to provide adequate current and
future cost expectations.
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RFP # 12-41 Comprehensive Signage Program Design Manual MWEBE Compliance Approval, Evanston Signage Partners, 6-20-12
To: Rickey Voss, Parking & Revenue Manager
From: Joseph McRae, Deputy City Manager
Subject: RFP # 12-41 Comprehensive Signage Program Design
Date: June 20, 2012
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City has established a 25% M/W/EBE
subcontracting participation goal for general contractors.
UrbanWorks, LTD for RFP# 12-41 Comprehensive Signage Program Design is in
compliance with the City’s goal to achieve M/W/EBE participation as a certified
MBE & WBE firm and Andrus Design as an EBE firm. The total value of the
estimated M/W/EBE subcontracted work is 50% of the total contract amount.
Name of M/W/EBE Scope of Work Contract
Amount % MBE WBE EBE
UrbanWorks
213 West Institute
Place, Suite 710
Chicago, IL 60610
Project
management and
graphics
$22,960 47% X X
Andrus Design
1622 Lincoln Street
Evanston, IL 60201
Photography and
documentation.
$1,440
3% X
Total M/W/EBE
$24,400 50%
Cc: Martin Lyons, Assistant City Manager / Chief Financial Officer
Jewell Jackson, Manager of Purchasing & Contracts
Memorandum
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For City Council meeting of August 13, 2012 Item A3.2
Business of the City by Motion: Purchase of Rock Salt
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
Jim Maiworm, Superintendent of Streets and Sanitation
Subject: Rock Salt Purchase Contract Extension
Date: July 31, 2012
Recommended Action:
Staff recommends City Council approval of a one-year contract extension for the
purchase of up to 7,000 tons of rock salt from Morton Salt (123 N. Wacker Drive,
Chicago, IL) at a cost of $60.61 per ton for a winter season total of $424,270.
Funding Source:
Funding for this purchase will be from the General Fund Snow and Ice Control Account
2680.65015. Funding will be split between FY 2012 ($124,270) and FY 2013
($300,000).
Background:
In April 2011, staff solicited bids for the purchase of rock salt. The proposed contract
was for a one-year period, with the right to negotiate to extend the contract for up to
four, one-year periods. Morton Salt was the successful bidder with the lowest price bid
of $59.07 per ton in 2011.
The bid specification includes a flexible quantity requirement that allows the City to
either increase or decrease by 30% the quantity of salt purchased. A flexible quantity
clause for rock salt is a best industry practice that ensures municipalities can purchase
what they need based on the winter season’s weather condition. Last year the City
purchased 4,900 tons of salt, the minimum amount required by contract. During last
winter season’s milder weather, the City actually used approximately 2,400 tons of salt
compared to the roughly 7,000 tons of salt used each year during the previous three
winter seasons. The City currently has approximately 2,500 tons in storage ready to use
for next winter. If the City experiences another mild winter season the additional
storage capacity of the new salt dome to be constructed in the early spring should
accommodate any excess salt required to be purchased under the contract extension.
Memorandum
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Page 2 of 2
Summary:
For the 2012/2013 season, Morton Salt is requesting $1.54 per ton price increase for a
per ton price of $60.61. This increase is related to the increased cost of fuel and
production, and is consistent with increases other municipalities are experiencing.
Please see the following table for comparisons:
Community Salt cost per ton
Arlington Heights $63.13
Palatine $64.29
Each subsequent year, staff will negotiate with Morton Salt to establish the purchase
price based on market conditions and other competitive bid pricing in the area. Based
on the previous year’s price of $59.07 per ton and the price paid by various
municipalities in the area, staff believes that Morton Salt’s bid price of $60.61 is
competitive.
Staff therefore recommends approval of the contract extension to Morton Salt, Inc. for
one year for the 2012/2013 winter season.
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For City Council meeting of August 13, 2012 Item A3.3
Business of the City by Motion: 2012 Additional Streets Resurfacing Contract
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Sat Nagar, P.E., Senior Engineer, Engineering Division
Subject: Contract award for 2012 Additional Streets Resurfacing Project
(Bid 12-161)
Date: August 1, 2012
Recommended Action:
Staff recommends the City Council authorize the City Manager to execute a contract in
response to Bid 12-161 to award the 2012 Additional Streets Resurfacing Contract to
Chicagoland Paving (225 Telser Road, Lake Zurich, IL 60047) in the amount of
$689,606.44.
Funding Source:
Funding will be provided from the Capital Improvement Fund from the one-time General
Fund transfer of $1,000,000 previously approved by the City Council.
Summary
As part of the street resurfacing program, deteriorated street segments will be improved
with new curb, stabilized base material (as needed) and the street will be paved with a
new asphalt surface, including any incidental construction. Before street improvements
are completed, underground utilities (sewer) will be upgraded. ADA accessible ramps
will also be built at street intersections.
These street segments were selected based on the City’s pavement management
program, aldermanic requests, citizen input, and a field survey conducted by staff.
Street improvements are completed each year throughout the City with construction
drawings prepared by the Engineering staff. The program is funded by Capital
Improvement Funds and administered in accordance with Illinois Department of
Transportation (IDOT) standards.
The bid documents were prepared and sent to several potential bidders. The project
was bid in July and advertised in the Chicago Tribune. The project was also published
Memorandum
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in the State Contractors Bulletin and on Demand Star. The bids were opened on July
31, 2012.
Bids were submitted by Chicagoland Paving Contractors (Lake Zurich, IL) and A. Lamp
Concrete Contractors (Schaumburg, IL). The bid results are correct and in order. A
copy of the bid tabulation is enclosed for your review.
CONTRACTOR
BID PRICE
Chicagoland Paving $689,606.44
A. Lamp Concrete Contractors $702,725.85
The Engineering Department’s estimate for this project is $814,196, which is based on
this year’s prices. Competitive bids on this resurfacing project and others in the area are
coming in lower than the engineer’s estimate due in large part to the current economy.
As a result, the requested contract amount for $689,606.44 is lower than the estimated
$814,196.00.
The first low bid contractor, Chicagoland Paving is in compliance with the M/W/EBE
goal of the City. They are satisfying their M/W/EBE goal by having Hawk Enterprises
Inc. and Rai Concrete Inc. (both certified WBE Firms), and Martinez Frogs (certified
MBE Firm) as subcontractors. The total value of the estimated M/W/EBE subcontracted
work is 26.9% of the total contract amount. The M/W/EBE schedule and supporting
documentation has been reviewed and approved by the City Manager’s office, as
indicated in the attached memo.
Chicagoland Paving has worked with the City before on similar projects and completed
work on time and within budget. Staff is also including an addendum to this contract
that will address pedestrian safety/access, traffic control/vehicular safety and right-of-
way restoration. According to this addendum the contractor will be penalized from $750
to $1000 per occurrence of any these violations. The contractor agreed to sign the
addendum before awarding of the contract by the City Council.
Attachments:
Additional Street List
Bid Tab
Location Map
M/W/EBE Memo
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STREET FROM TO
ASBURY AVENUE CENTRAL STREET CHANCELOR STREET
BENNETT AVENUE SIMPSON STREET PAYNE STREET
BRUMMEL STREET RIDGE AVENUE ELMWOOD AVENUE
DEWEY AVENUE KIRK STREET OAKTON STREET
ELMWOOD AVENUE LEE STREET CRAIN STREET
HARTREY AVENUE LINCOLN STREET CENTRAL STREET
JENKS STREET EASTWOOD AVENUE DEAD END EAST
MILBURN STREET RIDGE AVENUE,
DEAD END ORRINGTON AVENUE
PITNER AVENUE LEE STREET GREENLEAF STREET
2012 ADDITIONAL STREETS RESURFACING PROJECT
PW-RS-1213
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CITY OF EVANSTON
TABULATION OF BIDS FOR
2012 ADDITIONAL STREETS RESURFACING PROJECT
PW - RS- 1213
BID NUMBER: 12-161
DATE: 07 / 31 / 12 NAME AND ADDRESS OF BIDDERS
TIME: 2:00 P.M.
ATTENDED BY: SN
TOTAL UNIT UNIT UNIT
QUANTITY PRICE PRICE PRICE
1 Temporary Fence Foot 8,768 $2.00 $17,536.00 $3.00 $26,304.00 $0.25 $2,192.00
2 Tree Trunk Protection Each 20 $200.00 $4,000.00 $100.00 $2,000.00 $25.00 $500.00
3 Earth Saw Cuts of Tree Roots (Root Prunning)Foot 1,075 $3.50 $3,762.50 $4.50 $4,837.50 $0.25 $268.75
4 Detector Loop Replacement Foot 95 $50.00 $4,750.00 $50.00 $4,750.00 $50.00 $4,750.00
5 Thermoplastic Pavement Marking, Letters and Symbols Sq.Ft. 10 $5.00 $50.00 $5.00 $50.00 $6.00 $60.00
6 Thermoplastic Pavement Marking Line-4”Foot 71 $1.00 $71.00 $0.85 $60.35 $1.60 $113.60
7 Thermoplastic Pavement Marking Line-6”Foot 2,716 $1.50 $4,074.00 $1.30 $3,530.80 $2.50 $6,790.00
8 Thermoplastic Pavement Marking Line-8"Foot 104 $2.00 $208.00 $1.70 $176.80 $3.50 $364.00
9 Thermoplastic Pavement Marking Line-24”Foot 678 $4.00 $2,712.00 $5.10 $3,457.80 $10.00 $6,780.00
10 Earth Excavation Cu.Yd. 20 $50.00 $1,000.00 $50.00 $1,000.00 $30.00 $600.00
11 Trench Backfill Cu.Yd. 8 $30.00 $240.00 $45.00 $360.00 $45.00 $360.00
12 Granular Backfill Ton 5 $30.00 $150.00 $50.00 $250.00 $30.00 $150.00
13 Furnishing and Placing Topsoil, 3”Sq.Yd. 2,008 $4.00 $8,032.00 $3.00 $6,024.00 $1.00 $2,008.00
14 Sodding, Salt Tolerant Sq.Yd. 2,008 $7.00 $14,056.00 $4.90 $9,839.20 $5.00 $10,040.00
15 Sub-Base Granular Material, Type B (Temporary Use)Cu.Yd. 6 $30.00 $180.00 $50.00 $300.00 $1.00 $6.00
16 Aggregate Base Course, Type B, 4”Sq.Yd. 485 $4.00 $1,940.00 $2.75 $1,333.75 $3.00 $1,455.00
17 Aggregate Base Course, Type B, 6”Sq.Yd. 65 $6.00 $390.00 $10.00 $650.00 $4.00 $260.00
18 HES PCC Base Course Widening, 9”Sq.Yd. 41 $55.00 $2,255.00 $100.00 $4,100.00 $80.00 $3,280.00
19 Bituminous Material (Prime Coat)Gal. 2,839 $2.00 $5,678.00 $3.05 $8,658.95 $1.00 $2,839.00
20 Aggregate (Prime Coat)Ton 63 $25.00 $1,575.00 $0.01 $0.63 $1.00 $63.00
21 Mixture for Cracks, Joints and Flangeways Ton 10 $350.00 $3,500.00 $350.00 $3,500.00 $100.00 $1,000.00
22 Leveling Binder, (Mach Meth) N50 (IL 9.5mm)Ton 1,168 $80.00 $93,440.00 $90.00 $105,120.00 $85.00 $99,280.00
23 Hot-Mix Asphalt Surface Course, Mix"C", N50(IL 9.5mm)Ton 1,548 $82.00 $126,936.00 $77.00 $119,196.00 $88.00 $136,224.00
24 Hot-Mix Asphalt Surface Course, Mix"D", N50(IL 9.5mm)Ton 210 $82.00 $17,220.00 $90.00 $18,900.00 $92.00 $19,320.00
25 Incidental Hot-mix Asphalt Surfacing Ton 35 $200.00 $7,000.00 $100.00 $3,500.00 $150.00 $5,250.00
26 PCC Driveway Pavement, 6”Sq.Yd. 10 $50.00 $500.00 $90.00 $900.00 $60.00 $600.00
27 PCC Driveway Pavement, 8”Sq.Yd. 85 $55.00 $4,675.00 $60.00 $5,100.00 $80.00 $6,800.00
28 PCC Sidewalk, 5”Sq.Ft. 7,670 $4.30 $32,981.00 $5.00 $38,350.00 $4.00 $30,680.00
29 Hot-Mix Asphalt Surface Removal (Variable Depth)Sq.Yd. 20,399 $3.30 $67,316.70 $2.50 $50,997.50 $3.00 $61,197.00
30 Concrete Surface Removal (Variable Depth)Sq.Yd. 10 $7.00 $70.00 $50.00 $500.00 $5.00 $50.00
31 Pavement Removal Sq.Yd. 177 $17.00 $3,009.00 $15.00 $2,655.00 $10.00 $1,770.00
32 Driveway Pavement Removal Sq.Yd. 255 $15.00 $3,825.00 $12.00 $3,060.00 $10.00 $2,550.00
33 Curb Removal Foot 836 $5.00 $4,180.00 $3.90 $3,260.40 $3.00 $2,508.00
34 Combination Curb and Gutter Removal Foot 1,794 $5.00 $8,970.00 $3.50 $6,279.00 $3.00 $5,382.00
35 Sidewalk Removal Sq.Ft. 8,719 $1.30 $11,334.70 $1.00 $8,719.00 $1.00 $8,719.00
36 Class B Patches, Special, 9” (HES)Sq.Yd. 180 $85.00 $15,300.00 $72.00 $12,960.00 $35.00 $6,300.00
37 Class D Patches, Special, 9”Sq.Yd. 437 $80.00 $34,960.00 $69.00 $30,153.00 $30.00 $13,110.00
38 Cold Mix Ton 2 $60.00 $120.00 $250.00 $500.00 $15.00 $30.00
39 Fiberglass Fabric Repair System Sq.Yd. 691 $55.00 $38,005.00 $46.25 $31,958.75 $40.00 $27,640.00
40 Storm Sewers, 10", Special (DIP, Cl. 50)Foot 16 $110.00 $1,760.00 $105.00 $1,680.00 $85.00 $1,360.00
41 Inlets, Type A, Type 1 Frame, Open Lid (36" Depth)Each 3 $1,500.00 $4,500.00 $2,000.00 $6,000.00 $1,500.00 $4,500.00
42 Catch Basins To Be Adjusted Each 6 $400.00 $2,400.00 $390.00 $2,340.00 $250.00 $1,500.00
43 Manholes To Be Adjusted Each 36 $425.00 $15,300.00 $535.00 $19,260.00 $250.00 $9,000.00
44 Manholes To Be Reconstructed Each 7 $1,250.00 $8,750.00 $1,665.00 $11,655.00 $850.00 $5,950.00
45 Inlets To Be Adjusted Each 1 $400.00 $400.00 $390.00 $390.00 $300.00 $300.00
46 Valve Vaults To Be Adjusted Each 1 $425.00 $425.00 $535.00 $535.00 $300.00 $300.00
47 Valve Boxes To Be Adjusted Each 8 $350.00 $2,800.00 $280.00 $2,240.00 $150.00 $1,200.00
48 Frames and Lids, Type-1, Open Lid Each 3 $350.00 $1,050.00 $425.00 $1,275.00 $350.00 $1,050.00
49 Frames and Lids, Type-1, Closed Lid Each 13 $350.00 $4,550.00 $425.00 $5,525.00 $350.00 $4,550.00
50 Removing Inlets Each 2 $200.00 $400.00 $170.00 $340.00 $150.00 $300.00
51 Concrete Curb, Type B (AEP-Modified)Foot 1,092 $20.00 $21,840.00 $18.00 $19,656.00 $15.50 $16,926.00
52 Comb. Conc. C&G Type B6.12 (AEP-Modified)Foot 2,849 $21.00 $59,829.00 $16.00 $45,584.00 $15.50 $44,159.50
53 Detectable WarningsSq.Ft. 1,104 $35.00 $38,640.00 $23.40 $25,833.60 $20.00 $22,080.00
54 Street Sweeping Each 30 $500.00 $15,000.00 $0.01 $0.30 $25.00 $750.00
55 Supplemental Watering Unit 11 $50.00 $550.00 $0.01 $0.11 $1.00 $11.00
56 Construction Layout Lump Sum 1 $15,000.00 $15,000.00 $5,000.00 $5,000.00 $10,000.00 $10,000.00
57 Traffic Control and Protection Lump Sum 1 $75,000.00 $75,000.00 $19,000.00 $19,000.00 $107,500.00 $107,500.00
$814,195.90 $689,606.44 $702,725.85
$689,606.44 $702,725.85
TOTAL
A. LAMP CONCRETE CONTRACTORS
SCHAUMBURG, IL 60193
APPROVED
ENGINEER'S
ESTIMATE
CHICAGOLAND PAVING
TOTAL TOTAL
LAKE ZURICH, IL 60047
225 TELSER ROAD 800 W. IRVING PARK ROAD
TOTAL BID AS READ
AS CORRECTED
ITEM
NUMBER ITEM UNIT
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Bid No. 12-161, 2012 Additional Street Resurfacing Project, M/W/EBE Compliance Approval, Chicagoland Paving, 8-8-12
To: Suzette Robinson, Director of Public Works
From: Joseph McRae, Deputy City Manager
Subject: Bid No. 12-161, 2012 Additional Streets Resurfacing Project
Date: August 8, 2012
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City’s goal is to have general contractors utilize
M/W/EBEs to perform no less than 25% of the awarded contract. With regard to
Bid No. 12-161, 2012 Additional Streets Resurfacing Project, Chicagoland
Paving is found to be in initial compliance with the goal by subcontracting
approximately 26.9% of the contract work to certified M/W/EBE’s.
Chicagoland Paving’s total base bid is $689,606.44 and will receive 26.9% credit.
Name
of M/W/EBE
Scope of Work Contract
Amount
% MBE WBE EBE
RAI Concrete,
1827 Blackhawk
Drive, West
Chicago, IL 60184
Concrete Work $141,392.00 21% X
Hawk Enterprises,
Inc., 1850 E.
North St., Crown
Point, IN 46307
Detector Loop
Replacement
$4,275.00 .65% X
Martinez Frog’s,
650 Andy Dr.,
Melrose Park, IL,
60160
Trucking $35,000.00 5.25% X
Total M/W/EBE $180,667.00 26.90%
Cc: Martin Lyons, Assistant City Manager/CFO
Jewell Jackson, Purchasing & Contracts Manager
Memorandum
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For City Council meeting of August 13, 2012 Item A3.4
Business of the City by Motion: Lighting Contract for Civic Center Parking Lot
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Douglas J. Gaynor, Director of Parks, Recreation & Community Services
Paul D’Agostino, Superintendent of Parks, Forestry & Facilities
Stefanie Levine, Assistant Superintendent of Parks, Forestry & Facilities
Subject: Contract Award Recommendation for the Lorraine H. Morton Civic Center
Parking Lot Lighting Replacement Project, Bid #12-148
Date: August 13, 2012
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract for
the Lorraine H. Morton Civic Center (LHMCC) Parking Lot Lighting Replacement Project
with Jasco Electric Corporation (2750 Barney Court, McHenry, IL) in the amount of
$208,669.
Funding Source:
CIP Account # 415176: $320,000
Summary:
The existing parking lot lights at the LHMCC are extremely deteriorated and do not
provide adequate security lighting. One light pole was removed earlier this year as it
was in danger of falling. Numerous other poles are so severely corroded that sections of
poles have entirely rusted away. Additionally, the light emitted by the poles is far below
minimum recommended values by the Illuminating Engineers Society (IES) creating a
variety of security issues for employees and the public. Failure to replace the lighting at
this time will lead to the need for staff to remove additional deteriorated poles and
eventually result in a complete lack of security lighting for this critical City facility. As
new conduit for the poles will be installed by directional boring, no impact to the parking
lot’s asphalt surface is anticipated. Additionally, it is not anticipated that the new lighting
will be impacted whenever parking lot resurfacing occurs in the future as the lot’s layout
and curb line locations are not expected to change.
Memorandum
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Per request of the Preservation Commission, the new poles will be a blend of
Tallmadge fixtures near the building to relate to the LHMCC’s historic character and
more contemporary fixtures in the outer lot. All new fixtures will be energy efficient. The
new contemporary fixtures will also be fully shielded in order to reduce glare, promote
night sky principles and cast light down on the pavement surface where it is needed
most.
The project was designed over the spring and early summer by an electrical
engineering consultant. The work was publicly advertised for bid on July 5, 2012. Bids
to perform this work were opened and publicly read on July 31, 2012. A total of three
bids were received as follows:
Contractor Address Base Bid
Jasco Electric Corporation 2750 Barney Court, McHenry, IL
60051 $208,669
Hecker and Company, Inc. 250 Industrial Lane, Wheeling, IL
60090 $249,900
G.A. Johnson & Son 828 Foster Street, Evanston, IL
60201 $274,880
The project’s low bidder, Jasco Electric Corporation, has successfully performed similar
exterior lighting projects for the City in the past. Additionally, Jasco is in compliance with
the City’s M/W/EBE goals (please see attached memorandum for additional
information). Staff therefore recommends approval of the project to Jasco Electric
Corporation for the lump sum amount of $208,669.
A breakdown of project expenditures is as follows:
Item Amount
CIP Account #415176 $320,000
* Expenditures / encumbrances to date: -$12,476
Recommended bid award -$208,669
Balance Remaining $98,855
* Expenditures/encumbrances to date include engineering services and bid
advertisements.
The project is scheduled to begin in September 2012. The current substantial
completion deadline is November 30, 2012.
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Attachments:
MWEBE Memo
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Bid No. 12-148, Lorraine H. Morton Civic Center Parking Lot Lighting Replacement Project, M/W/EBE Compliance
Approval, Jasco Electric Corporation, 8-1-12.
To: Douglas J. Gaynor, Director of Parks, Recreation & Community
Services
From: Joseph McRae, Deputy City Manager
Subject: Bid No. 12-148, Lorraine H. Morton Civic Center Parking Lot
Lighting Replacement Project
Date: August 1, 2012
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City’s goal is to have general contractors utilize
M/W/EBEs to perform no less than 25% of the awarded contract. With regard to
Bid No. 12-148, Lorraine H. Morton Civic Center Parking Lot Lighting
Replacement Project, Jasco Electric Corporation is found to be in initial
compliance with the goal by subcontracting 39.5% of the contract work to a
certified M/W/EBE.
Jasco Electric Corporation’s total base bid is $208,669.00 and will receive 39.5%
credit.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
Express Electric Supply,
LLC, 11535 W. 183rd
Place, Unit 116, Orland
Park, IL 60476
Light Poles
and
Fixtures
$82,436.00 39.5% X
Total M/W/EBE $82,436.00 39.5%
Cc: Martin Lyons, Assistant City Manager/CFO
Jewell Jackson, Purchasing & Contracts Manager
Memorandum
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To: Honorable Mayor, Members of the City Council
Administration and Public Works Committee
From: Douglas J. Gaynor, Director Parks, Recreation and Community Services
Bob Dorneker, Assistant Director Parks, Recreation Community Services
Paul D’Agostino, Superintendent Parks, Forestry and Facilities
Stefanie Levine, Assistant Superintendent Parks, Forestry & Facilities
Subject: Recommendation for Professional Consulting Services for the 2013 Noyes
Cultural Arts Center Chimney & Roof Project RFP #12-132
Date: August 13, 2012
Recommendation
Staff recommends that City Council authorize the City Manager to execute a contract for
professional architectural and engineering services for the 2013 Noyes Cultural Arts
Center Chimney & Roof Project to Altus Works, Inc. located at 4224 N. Milwaukee
Avenue, Chicago, Illinois at a total cost of $70,840.
Funding Sources
FY 2012 CIP #415663: $120,000
Discussion
In order to maintain Noyes, keep water from entering the building and provide a safe
and healthy facility for occupants, the City needs to make repairs to the chimneys, roof
and other associated components of the building. The following are the items that the
City will pursue in this project:
1. One masonry chimney (northeast chimney) is currently being addressed on an
emergency basis as a separate project. Repair the other 9 masonry chimneys and
re-paint them to match the rest of the building.
2. Replace the roof in its entirety (except for the small flat roof between the
gymnasium space and the main building that was recently installed).
3. Rebuild and paint any severely damaged exterior soffits and any other associated
components.
Memorandum
For City Council meeting of August 13, 2012 Item A3.5
Business of the City by Motion: Professional Consultant for Noyes Roof Project
For Action
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4. Provide foundation waterproofing, perimeter drainage systems and associated work
around the building to eliminate basement flooding.
5. Repair or rebuild exterior masonry low walls and caps at the south façade stair
leading to the basement and the west façade ramp leading to the 1st floor.
Due to the project’s technical complexity, the design work must be performed by a
professional consultant team with expertise in the preservation of historic buildings. In
order to procure those services, staff issued Request for Proposal (RFP) #12-132 to
hire a professional consultant to provide architectural and engineering solutions to
address these components. On June 26, 2012, the Purchasing Department received
proposals from eight professional consulting firms as noted below:
Consultant Address
McDonough Associates, Inc.
180 N. Stetson Avenue, Suite 1500, Chicago, Illinois
60601
Absolute Architecture PC
914 Green Bay Road, Suite 202, Winnetka, Illinois
60093
Building Technology
Associates 21850 Greenfield Road, Oak Park, Michigan 48237
Klein and Hoffman, Inc.
150 S. Wacker Drive, Suite 1900, Chicago, Illinois
60606
Altus Works, Inc. 4224 N. Milwaukee Avenue, Chicago, Illinois 60641
McGuire Igleski & Associates,
Inc. 1330 Sherman Avenue, Evanston, Illinois 60201
Myefski Architects, Inc. 630 Davis Street, 5th Floor, Evanston, Illinois 60201
Behles + Behles 818 Church Street, Evanston, Illinois 60201
A committee was developed to review and evaluate the proposals consisting of the
following members: Jewell Jackson/Purchasing, Jeff Cory/Parks, Recreation &
Community Services, Catherine Hurley/City Administration, Stefanie Levine/Parks,
Recreation & Community Services and Sean Ciolek/Parks, Recreation & Community
Services. Each committee member individually reviewed the proposals based on
evaluation criteria outlined in the project’s RFP as stated below:
1. Qualifications and Expertise (30%).
2. Narrative Understanding of Project Goals and Requirements (10%).
3. Price (30%).
4. Willingness to Execute the City of Evanston’s Standard Agreement (10%)
5. Ability to Meet or Exceed Schedule (5%).
6. M/W/EBE Participation (10%).
7. Organization and Completeness of Proposal (5%).
Following individual review of the proposals, the committee met to discuss their findings.
The committees then interviewed the top three candidate firms (Altus Works, Inc., Klein
& Hoffman, Inc. and McGuire Igleski & Associates, Inc.) which the committee agreed
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were the most qualified based on their written proposals and demonstrated extensive
historic preservation expertise. All other firms who submitted proposals were
determined to be either non-responsive to portions of the RFP or lacking critical
expertise in their responses.
After the interviews, the committee met again to discuss the three consultants, score the
short-listed firms and decide which firm to recommend for project award. The committee
recommends that Altus Works, Inc. be awarded this work based on their significant
previous experience with historical projects, demonstrated understanding of the project,
level of expertise, participation in meeting the City’s M/W/EBE goal and positive
feedback from references. Staff has reached out to references of Altus Works which
have come back favorable. References have indicated that Altus Works was
knowledgeable, on schedule and highly responsive to evaluating and addressing
unforeseen issues. Please note that the EBE firm interviewed was not recommended for
award primarily as a result of their proposed fees which were substantially higher than
Altus Works.
A scoring breakdown of the three interviewed firms is as follows:
Consultant Fee
Proposal
Qualifica
-tions &
Expertise
(30)
Proposal
Organiza
tion &
Comp-
leteness
(5)
Project
Understand-
ing
(10)
Cost
(30)
Contract
Agreement
(10)
Schedule
(5)
Proposed
M/W/EBE
(10)
Total
(100)
McGuire
Igelski $96,200 30 5
10
20
9.5
5 10 89.5
Klein &
Hoffman $89,700
29.5
4.3
8.3
20
7.5
5 5
79.5
Altus
Works, Inc. $70,840 30 5 9.8
30
10
5 10 99.8
Based on the scoring results the review committee recommends award of the subject
project to Altus Works, Inc. at a total cost of $70,840. Of all RFP respondents, the
committee felt that Altus Works, Inc. demonstrated both a high degree of overall
expertise relative to this project and would provide the required services at the best
overall value to the City. Copies of Altus Works’ fee proposal and the project contract
are attached for your reference. Altus Works, Inc. is a WBE firm thus meeting the City’s
M/W/EBE participation goal (See attached M/W/EBE memo for additional information).
A breakdown of proposed funding for this project is as follows:
Item Amount
CIP Funding (#415663) $120,000
Expenses / encumbrances to date* -$29,145
Recommended Award -$70,840
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Remaining Balance $20,015
*Expenses / Encumbrances to date include advertising fees for this consulting work and
consulting/contracting fees for the 2012 Noyes Cultural Arts Center Chimney Project
already in progress as an emergency repair.
Please note, in addition to the CIP funding detailed above, the City is currently pursuing
grant funding for project construction through the Department of Commerce and
Economic Opportunity (DCEO).
The consultant’s tentative schedule is to design the project and develop construction
documents in fall 2012, bid the project for construction in winter 2012 and provide
construction administration services in spring 2013 assuming adequate construction
funding is received.
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Attachments:
MWEBE Memo
Fee Proposal
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Bid No. 12-132, Professional Consulting Services for 2013 Noyes Chimney & Roof Project, M/W/EBE Compliance
Approval, AltusWorks, Inc., 8-3-12
To: Douglas J. Gaynor, Director of Parks Recreation and Community
Services
From: Joseph McRae, Deputy City Manager
Subject: Bid No. 12-132, Professional Consulting Services for 2013 Noyes
Chimney & Roof Project
Date: August 3, 2012
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City’s goal is to have general contractors utilize
M/W/EBEs to perform no less than 25% of the awarded contract. With regard to
Bid No. 12-132, Professional Consulting Services for 2013 Noyes Chimney &
Roof Project, AltusWorks, Inc. is found to be in compliance with the goal as the
primary contractor, AltusWorks, Inc., is a certified WBE.
AltusWorks’ total base bid is $ 70,840.00 and will receive 100% credit.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
AltusWorks, Inc., 4224
N. Milwaukee Ave.,
Chicago, IL 60641
Consulting
Services
$70,840.00 100% X
Total M/W/EBE $70,840.00 100%
Cc: Martin Lyons, Assistant City Manager/CFO
Jewell Jackson, Purchasing & Contracts Manager
Memorandum
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For City Council meeting of August 13, 2012 Item A3.6
Business of the City by Motion: Asbestos Abatement Water Utilitiy
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Director of Utilities
Lara Biggs, Superintendent – Construction & Field Svcs
Subject: Contract for the Evanston Water Utility Asbestos Abatement Phase 3 (Bid
No. 12-155)
Date: August 2, 2012
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract for
Asbestos Abatement Phase 3 at the Evanston Water Utility (Bid No. 12-155) with
Midway Contracting Group, LLC (7413 W. Duvan Drive, Tinley Park, IL) in the amount
of $39,000.00.
Funding Source:
Funding for this work will be from the Water Fund, Account 733095.65515. This capital
improvement account has a budget of $50,000 specifically allocated for the engineering
and abatement associated with this project.
Summary:
In 1985, Carnow, Conibear & Associates completed a bulk asbestos survey of all City
facilities. Over the next several years, the Water & Sewer Division is seeking to remove
the Asbestos Containing Materials (ACM) still in place at the Evanston Water Utility.
Projects in FY 2010 and FY 2011 removed approximately 4,720 feet of ACM present as
pipe insulation. This project will remove the remaining known ACM pipe insulation, an
estimated 1,220 feet.
In April 2012, the City issued a Request For Proposal to select a consultant to develop
contract documents and oversee the abatement. That contract for $9,180 was awarded
to Midwest Environmental Consulting, Inc. (MEC) on May 10, 2012.
MEC completed the design, and the project was advertised for bid on July 12, 2012 in
the Evanston Review and on Demandstar. Bids were opened and publicly read on July
Memorandum
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31, 2012. Four bids were received. The contractors submitting the bids were as
follows:
Contractor Address
Bay Remediation, LLC 6124 N. Milwaukee Avenue #5, Chicago, IL
DEM Services, Inc. 1765 Cortland Court, Suite A, Addison, IL
Midway Contracting Group, LLC 7413 W. Duvan Drive, Tinley Park, IL
Valor Technologies, Inc. 3 Northpoint Court, Bolingbrook, IL
The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar
days following the bid opening, or until September 29, 2012. The bids were reviewed
by David Stoneback, Utilities Director.
Below is a bid tabulation summary showing the bid result from the vendors that
submitted bids. A detailed summary of bids is attached as Exhibit A.
Pricing Summary:
Contractor Price
Bay Remediation, LLC Non Responsible
Midway Contracting Group, LLC $39,000.00
DEM Services, Inc. $39,600.00
Valor Technologies, Inc. $74,700.00
Based on previous projects for asbestos abatement that have been bid by the City, it
has been determined that this type of project has insufficient subcontract opportunities,
and the M/W/EBE goal has been waived. A memo from the City Manager’s Office is
attached.
Recommendation:
Staff recommends that the City not award the bid to Bay Remediation, LLC. In the past,
there were issues regarding Bay’s non-compliance with contract requirements
concerning its work on asbestos remediation in the Civic Center ground floor level.
Delays in the work were caused by Bay’s failure to meet timelines. Change orders in
that project were submitted by Bay which were non-compliant with the Public Works
Construction Change Order Act, 50 ILCS 525/1 et seq. The Corporation Counsel was
forced to engage in extensive dialog with Bay’s attorneys to resolve these matters to the
City’s satisfaction. In short, given its past non-compliance with contract requirements
and its demonstrated history of submitting excessive and unlawful change orders, its bid
in this instance cannot be considered to be responsible and/or responsive.
Staff therefore recommends award to Midway Contracting Group, LLC. MEC has
reviewed the bid from Midway Contracting Group, LLC. They have also worked with
Midway Contracting Group, LLC successfully on similar projects. Their
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recommendation of award to Midway Contracting Group, LLC is attached. In addition,
Midway’s references were checked and found to be favorable.
Attachments:
Exhibit A – Summary of Bids
MWEBE Memorandum
Bid Review by Midwest Environmental Consulting, Inc.
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For City Council meeting of August 13, 2012 Item A3.7
Business of the City by Motion 2012 CIPP Sewer Rehabilitation Contract B
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Utilities Director
Lara Biggs, Superintendent – Construction & Field Services
Subject: 2012 CIPP Sewer Rehabilitation Contract B (Bid No. 12-154)
Date: August 2, 2012
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract for
the 2012 Cured-In-Place Pipe Lining Contract B (Bid No. 12-154) with American Pipe
Liners, Inc. (P.O. Box 28, Highland Park, IL) in the amount of $202,779.00.
Funding Source:
Funding for this work will be from the Sewer Fund, capital improvement account
7420.65515 which has a budget allocation of $503,000.
Summary:
This contract includes the rehabilitation of approximately 2,891 feet of combined sewer
main ranging in size from 12-inch diameter to 21-inch diameter at 15 different sites. A
location map indicating where the work will take place is attached. The sewer mains
were identified as needing rehabilitation during the closed circuit TV inspection of sewer
mains over the past several years. Four sites are sewers that are under the area of
Central Street that has experienced an excessive number of water main breaks in 2012.
All of the sewer rehabilitation work is planned to be complete by October 31, 2012.
Pricing was obtained to rehabilitate three additional sewer segments on Kirk Street,
however, based on available funding and actual bid prices, staff is not recommending
award of the alternate bid work.
The contract documents for this project were sent only to the seven contractors pre-
qualified to perform this type of work as a result of RFQ 11-40. These contractors
submitted information demonstrating that the product they intend to use meets specific
minimum requirements; that they are trained and approved to install the product; and
that they have a minimum amount of experience installing the product. Council
Memorandum
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approved the pre-qualification of these contractors on February 14, 2011. A list of the
prequalified contractors is attached.
Bids for the subject project were opened and publicly read on Tuesday, July 31, 2012.
Four of the seven pre-qualified contractors submitted bids for this project.
Contractor Information:
Contractor Address
American Pipe Liners, Inc. P.O. Box 28, Highland Park, IL
Insituform Technologies, USA, Inc 17988 Edison Avenue, Chesterfield, MO
Kenny Construction Company 2215 Sanders Rd. Suite 400, Northbrook, IL
Michels Corporation 817 West Main Street, Brownsville, WI
Pricing Summary:
The submitted bids can not be withdrawn or canceled for a period of sixty (60) calendar
days following the bid opening, or until September 29, 2012. The bids were reviewed
by David Stoneback, Director. Attached is a bid tabulation summary showing the bid
results from the four contractors that submitted.
Contractor Base Bid
Price
American Pipe Liners, Inc. $202,779.00
Insituform Technologies, USA, Inc $224,718.50
Michels Corporation $293,234.00
Kenny Construction Company $296,864.00
Based on available funding and the bids received, staff is recommending award of the
base bid only in the amount of $202,799.00 to American Pipe Liners, Inc.
American Pipe Liners has successfully completed similar projects for the City of
Evanston, including a project in 2008, 2011 and earlier in 2012.
Based on previous projects for CIPP sewer rehabilitation that have been bid by the City,
it has been determined that this type of project has insufficient subcontracting
opportunities, and the M/W/EBE goal has been waived. A memo from the City
Manager’s Office is attached.
Attachments:
2012 CIPP Sewer Rehabilitation Contract B Location Map
List of Prequalified Contractors Approved by City Council on February 14, 2011
Bid Tabulation for Bid 12-101 2012 CIPP Sewer Rehabilitation Contract B
MWEBE Memorandum
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Local Street
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City Boundary
0 0.5 10.25
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1:31,680
1 inch = 0.5 mile
City of Evanston
2012 CIPP Sewer Rehabilitation - Contract B
6/29/2012
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
2012B_CIPPSewerRehab_BWltr.mxd
´
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For City Council meeting of August 13, 2012 Item A4
Business of the City by Motion: Line of Credit TIF Funds
For Action
Memorandum
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Marty Lyons, Assistant City Manager/CFO
Subject: Authorization to Access Line Of Credit of $2.2 Million
Date: August 6, 2012
Recommended Action:
Staff recommends that City Council authorize the City Manager to sign an agreement
with First Bank and Trust to have access to a Line Of Credit up to an amount of $2.2
million for use in the Howard Ridge and West Evanston TIF Districts. The projects in
these two funds involved private development expenses and as such can be considered
taxable borrowing. As such, these funds were removed from the 2012A General Bond
Issue to keep that borrowing completely non-taxable.
Summary:
The Howard Ridge and West Evanston TIF Districts have Capital and Development
Projects as noted in the Capital Improvements Plan excerpt on the next page. Some of
these projects involve private property, or City owned property that is intended to be
sold once developed. As such, any debt incurred to accomplish these projects can be
considered taxable. In order to simplify the larger General Obligation Bond issue for
2012, these projects were removed and the entire 2012 Bond Issue was then
accomplished on a non-taxable basis, which also reduced the City’s interest costs for
the issue.
As has been done by the City in the past (construction of the Library is one example),
staff is recommending the issuance of short term debt during the construction phase of
various projects. This debt will be refinanced into long-term debt at the appropriate time
(e.g. at the point that the project is complete, property is sold, etc) in 2013-14. Per the
attached term sheet from First Bank and Trust, the City’s rate will be based on the
London Interbank Offered Rate (LIBOR) 30 day plus 100 basis points. Presently the
LIBOR 30 day is at 0.24% making our total initial interest rate 1.24%, and this rate will
fluctuate monthly.
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The table below includes the most recent estimates of projects to be financed from this
letter of credit/short term debt vehicle:
Howard Ridge TIF
Washington National TIF
Debt Financed Projects
Project # Fund Amount
CIP Improvements to City Owned Buildings 733086 Howard-
Ridge TIF
900,000
SUBTOTAL
900,000
1911-1917 Church Development
West
Evanston TIF
600,000
1817 Church Street Loan West
Evanston TIF
200,000
Emerson Square Infrastructure 415920 West
Evanston TIF
600,000
Church and Darrow Purchase
West
Evanston TIF
200,000
Church and Darrow Redevelopment 416113 West
Evanston TIF
200,000
SUBTOTAL
1,800,000
Staff will review interest rates on a monthly basis and will also evaluate the need to
increase or decrease this line of credit based on activities within the Howard Ridge and
West Evanston TIFs. The actual line of credit was originally approved at the $2.2 million
level based on staff expectations of actual projects being completed this year. This line
of credit can be expanded if need be this year, and will also likely be adjusted next year
as both TIFs continue to accomplish development goals. As appropriate the debt
carried through this line of credit will also be refinanced (reduced) into long-term debt at
the completion of projects as noted above.
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August 7, 2012
Mr. Martin Lyons
Assistant City Manager/Treasurer
City of Evanston
2100 Ridge Ave.
Evanston, IL 60201
Re: $2,200,000 Line of Credit
Dear Martin:
First Bank & Trust appreciates this opportunity to expand our fine business relationship with the City of Evanston.
Please review the proposed terms outlined below.
General Terms & Conditions
• DESCRIPTION: A $2,200,000 three year unsecured line of credit.
• PURPOSE: Property Acquisition & Development in the Howard Street and West Evanston TIF districts for
use in fulfilling Neighborhood Revitalization and Economic Development goals.
• INTEREST RATE & REPAYMENT: The interest rate charged will be the 30 day libor rate plus 100 basis
points adjusted on the first of every month, with Interest due monthly, and Principal due at maturity.
Other Terms & Conditions
• Verification of the availability of TIF funds for repayment of the difference between the purchase price and
net sales proceeds of properties purchased.
• Identification of properties purchased and/or improved with loan proceeds (subject properties).
o Agreement not to pledge subject properties.
o Upon the sale of a subject property the city shall make a minimum principal payment of the lesser
of the total borrowings related to the purchase & improvement of said property (or) the sales price,
net of closing costs.
• Subject to receipt of the fiscal year end 2011 audit (12/31/11).
• The line of credit is available in full unless the City of Evanston general obligation bonds fail to be rated
AA or better by Moody’s Investors Service.
There are no closing fees or unused line fees. The Bank appreciates the treasury management business we have with
the City. We believe this is a great opportunity for our Bank to expand our fine relationship with the City. If the
terms are acceptable to you, please sign where indicated below. The commitment will expire if not accepted by
August 31, 2012.
Sincerely,
Owen E. Beacom Accepted:
Chief Lending Officer
(847) 733-7400 x279 City of Evanston
By:________________________
Michael W. Corr Title:_______________________
Vice President
(847) 733-7400 x271 Date:_______________________
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For City Council meeting of August 13, 2012 Item A5
Business of the City by Motion: Sidewalk Café, The Alcove
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Evonda Thomas, Health Department Director
Subject: Sidewalk Café for The Alcove, 512 Main Street
Date: August 1, 2012
Recommended Action:
Staff recommends that City Council consider a first-time application for a sidewalk café
(SWC) permit for The Alcove, a Type 1 Restaurant located at 512 Main Street.
Funding Source:
Not applicable.
Summary:
At the July 25, 2012 Site Plan and Appearance Review Committee (SPAARC) meeting,
with applicant Scott Bradley, owner, in attendance, the committee reviewed the findings
of the Health Department, Engineering Division and Legal Department. They approved
the request for a SWC permit.
Legislative History:
Considered at the July 25, 2012 SPAARC meeting; committee voted to recommend
approval of the application as submitted.
Alternatives:
Not applicable.
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Attachments:
SWC Application The Alcove
SWC Site Plan The Alcove
SWC SPAARC The Alcove
Memorandum
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For City Council meeting of August 13, 2012 Item A6
Resolution 56-R-12: Lease of Main Library Computer Lab to Workforce Board
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Karen Danczak Lyons, Library Director
Paul Gottschalk, Administrative Services Manager
Subject: Resolution 56-R-12: Authorizing a Lease Agreement for the Computer Lab
in the Main Library with National Able Network, Inc.
Date: August 2, 2012
Recommended Action:
Staff recommends City Council approval of Resolution 56-R-12 authorizing the City
Manager to sign the lease agreement with National Able Network, Inc., a non-profit
corporation for the lease of a computer lab in the Main Library. The lease will be for a
six month term (July 1 through December 31, 2012), with an option to extend and
leased at a rental rate of $8,800.00 for the initial term.
Funding Source:
Not applicable
Summary:
Earlier this year, the City Council approved, by Resolution 36-R-12, a one year lease
agreement between the City and the Workforce Board of Northern Cook County for the
use of a Main Library Computer lab for job training assistance programs. Subsequent to
the lease execution, the Workforce Board of Northern Cook County was dissolved and a
new entity was created to consolidate other Cook County workforce boards, called the
Chicago Cook Workforce Partnership.
National Able Network, Inc. an Illinois non-profit organization has been awarded a
contract by the Chicago Cook Workforce Partnership to perform the functions of
workforce training in the computer Lab at the Main Library.
Previously, the staff from the Evanston Public Library and Workforce Board of Northern
Cook County met with members of Business and Career Services to determine the
feasibility of partnering to offer job search and career services to community members
at the Evanston Public Library. With the closing of the Illinois Department of
Employment Security (IDES) office in Evanston, there is a considerable gap in service
to residents seeking job skills and jobs. These services were previously provided by
WorkNet Illinois and Business and Career Services. The Evanston Public Library
Memorandum
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provides access to a number of job related resources for independent research and
staff assistance, but without the in depth assistance that this partnership can offer.
Previously, Senator Schoenberg and Mayor Tisdahl led an effort to pursue a solution to
this lack of local service by supporting a co-location option with IDES. Logistics for all of
those combined services made it difficult to realize this forward thinking proposal. Since
IDES closed the Evanston office, they provide area employment services from their
Chicago and Arlington Heights offices. The partnership between the Evanston Public
Library and Workforce Board of Northern Cook County will allow Business and Career
Services to continue offering area residents job search and career services in our
community.
The Evanston Public Library has computer training space that can effectively be utilized
to provide these services. As partners, we will be able to provide access in the evenings
and clients will have ready access to the online and print resources of the Library as
well. Both partners will be able to enhance their services and complement each other.
This partnership will in effect create a career center easily accessible to customers and
expand the access to services. WorkNet Illinois and the Library already collaborate to
provide workshops for residents. Numerous other agencies in the community that assist
job seekers can also refer customers to the Main Library where their clients can gain
benefit of the combined resources. Establishing this partnership at the Library helps
ensure efficient and effective use of space and resources for all.
Challenging times require creative ways to provide and enhance services. This is a
mutually beneficial arrangement that will impact a broader spectrum of the community.
There is a natural alliance as both entities assist people with access to information and
lifelong learning activities to help improve the quality of life for residents and the
community.
Legislative History:
The Library Board approved the proposed lease on April 18, 2012
-------------------------------------------------------------------------------------
Attachments:
Resolution 56-R-12
Exhibit A - Copy of Lease Agreement
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8/2/2012
56-R-12
A RESOLUTION
Authorizing Lease Agreement for the Computer Lab in the Main
Library with National Able Network, Inc.
WHEREAS, the City of Evanston c/o Evanston Public Library owns certain
real property, including the property commonly known as the main library at 1703
Orrington Avenue, Evanston, Illinois (the “Main Library”); and
WHEREAS, the City Council previously approved, by Resolution 36-R-12,
a one-year lease agreement between the City and Workforce Board of Northern Cook
County for the use of a Main Library computer lab for job training assistance programs
(the “Lease Agreement”); and
WHEREAS, subsequent to the lease execution, the Workforce Board of
Northern Cook County was dissolved and a new entity has been created to consolidate
other Cook County workforce boards, called the Chicago Cook Workforce Partnership;
and
WHEREAS, National Able Network, Inc., an Illinois non-profit organization
which focuses on providing workforce development programming, has been awarded a
contract by the Chicago Cook Workforce Partnership to perform the functions of
workforce training in the computer lab at the Main Library; and
WHEREAS, National Able Network and the City wish enter into a new
Lease Agreement from July 1, 2012 and expiring on December 31, 2012.
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
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56-R-12
~2~
SECTION 1: The City Manager is hereby authorized and directed to sign
the Lease Agreement.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the Lease Agreement as he may determine to be
in the best interests of the City.
SECTION 3: That this Resolution 56-R-12 shall be in full force and effect
from and after the date of its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2012
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56-R-12
~3~
EXHIBIT A
Lease Agreement
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1
LEASE AGREEMENT
THIS LEASE AGREEMENT ("Lease") is made and entered into as of the 17th day of
July, 2012, by and between CITY OF EVANSTON, an Illinois municipal corporation and a home
rule unit of the State of Illinois, c/o the Evanston Public Library (the "Landlord") and National
Able Network, Inc. (the "Tenant") for a certain commercial office space located at 1703
Orrington Avenue, Room 303, Evanston, Illinois 60201 (the "Premises"). The Landlord and
Tenant shall be collectively referred to as the “Parties”.
RECITALS
WHEREAS, the Main Library is located at 1703 Orrington Avenue, Evanston, Illinois
and, within the facility there is a 12 – station computer lab training room (the “Training Room”);
WHEREAS, Tenant seeks to lease the Training Room from the City for purposes of
operating a workforce development and career services training site;
WHEREAS, the City desires to be a site location for the services that the Tenant provides
to the community; and
WHEREAS, the services provided by Tenant at the Training Room include provision of
services regarding career assistance, including access to technology, serve as a recruitment
venue, provide access to job training to community members, and many other purposes and
services not fully described in this Lease.
In consideration of the rents, covenants and conditions hereafter set forth and the
conditions and understandings, the Landlord and Tenant hereby agree as follows:
1. BASIC LEASE PROVISIONS. In addition to the other terms which are elsewhere
defined in this Lease, the following words and phrases, whenever used in this Lease, shall have
the meanings set forth in this Section 1.
(a) Landlord: The City of Evanston
1703 Orrington Avenue
Evanston, Illinois 60201
(b) Tenant: National Able Network, Inc.
567 West Lake St., Suite 1150
Chicago, Illinois 60661
(c) Premises: 1703 Orrington Avenue
Room # 303
Evanston, Illinois 60201
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(+/- 870 sq/ft)
(d) Commencement Date: July 1, 2012
(e) Initial Lease Term: July 1, 2012 – December 31, 2012
Additional Term: January 1, 2013 – June 30, 2013 as described below
(f) Base Rent: $8,880.00 for the Initial Term and $8,880.00 for the
Additional Term; ($1,480.00/per month)
(g) Delivery of Premises: Tenant will lease Space in AS-IS condition. The Premises
will be furnished by Landlord, if any additional office
equipment or furnishing is needed, it will be at the
expense of the Tenant.
(h) Utilities: Landlord will be responsible for the payment of ALL
utilities and other related expenses, EXCEPT FOR: cell
phone charges and cable television usage (if applicable).
The Tenant is permitted to use the Landlord’s copy
machine and will reimburse the Landlord for said use per
month at the rate of $.10/per page.
(i) Permitted Use: Operation of a workforce development resource center
within the Premises and use as a computer lab for
computer classes for library patrons. The anticipated
services to be provided by Tenant in the Training Room
include, but are not limited to the following: resume
writing and critiquing, career assessment, job
identification, interviewing tips and tools, developing
users use of technology in a job search, enhancing job
seekers soft skills for the workplace, host job search
workshops, help develop and provide referrals to
additional services and partners on job assistance issues.
(j) Security Deposit: No Deposit Required.
(k) Hazard Insurance: Landlord to procure fire and hazard insurance on the
Premises.
(l) Tenant Insurance: Tenant to carry commercial liability insurance and insure
all improvements, fixtures, equipment, and personal
property belonging to the Tenant.
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(m) Signage: Tenant may install its signage outside of the Premises, at
its own expense, to be agreed upon by the Parties
following the execution of this Lease and approved by
Landlord.
(n) Landlord’s Personal
Property at Premises: The Parties agree and acknowledge that all equipment and
personal property items of Landlord within the Premises,
shall remain at the Premises upon termination of this
Lease.
2. PREMISES. Landlord does hereby lease and rent to Tenant, and Tenant does hereby
lease, take and rent from Landlord the leased space located at 1703 Orrington Avenue, Room
#303, Evanston, Illinois 60201. The Landlord will cause the halls, corridors, and other parts of
the building adjacent to the Premises to be lighted, cleaned and generally cared for, accidents
and unavoidable delays excepted. Landlord will air-condition the Premises when required by
outside temperature. Tenant shall comply with such rules and regulations of the Library
Facility at 1703 Orrington Avenue, Evanston, Illinois 60201, for the necessary, proper, and
orderly care of the Library building in which the Premises are located. No modifications,
alterations, additions, installations, or renovations including decorating shall be undertaken by
the Tenant without first obtaining the written permission from the Landlord. The cost of all
alterations and additions, if applicable, shall be borne by the Tenant and shall remain for the
benefit of Landlord. The Premises will be accessible to Tenant employees when the Main
Library facility is open to Evanston Library employees. The Landlord will provide entrance
keys to the Premises, Patrons of the Training Facility will be able to access the Premises for use
during the hours of operation set by the Tenant. Tenant will assign at least 2 full-time staff
members to work in the Training Room. The initial two staff members will be a Training Room
Coordinator and a Career Advisor. The Training Room will be staffed and open at a minimum
of five days a week. The tentative hours of operation proposed are as follows: Monday,
Wednesday and Friday from 10 a.m. to 6 p.m.; and Tuesday and Thursday from 10 a.m. to 8
p.m.
3. TERM and RENEWAL. The initial term of this lease agreement (the “Initial Term")
shall be for a period of six months commencing on July 1, 2012 (the “Commencement Date”)
and ending on December 31, 2012 (the "Expiration Date"). The lease will automatically renew
for one additional term of six months upon Tenant’s notification to Landlord no less than sixty
days prior to December 31, 2012, or upon Tenant’s receipt of notification from the Chicago Cook
Workforce Partnership that funding to support the additional term will be allocated, whichever
date is later. If Tenant desires to renew the Lease for another term, Tenant shall give the
Landlord thirty days written notice of said intention to elect to exercise said option to renew .
The terms of the renewal Lease shall be negotiated at said time of renewal.
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4. RENT. Tenant agrees to pay Landlord or Landlord's agent as rental for the Premises,
the monthly installments of Rent due under the terms of this Lease. All monthly installments of
Rent shall be payable in advance on or before the first (1st) day of each successive calendar
month during the Term at the office of the Landlord set forth in Paragraph 1(a). A penalty of
15% on the base rent will be assessed against the Tenant for the payments not received by
Landlord within five (5) days of the payment due date. No delay or failure by Landlord to
exercise this or any other right or remedy under this Lease shall be deemed a waiver of that
right or any other term of the Lease.
5. NO LIENS. Tenant shall not permit to be created nor to remain undischarged any lien,
encumbrance or charge to become, a lien or encumbrance or charge upon the Premises. If any
lien or notice of lien on account of an alleged debt of Tenant or any notice of contract by a party
engaged by Tenant or Tenant's contractor to work in the Premises shall be filed against the
Premises, Tenant shall, within sixty (60) days after notice of the filing thereof, cause the same to
be discharged of record by payment, deposit or bond. If Tenant shall fail to cause such lien or
notice of lien to be discharged by either paying the amounts claimed to be due or by procuring
the discharge of such lien by deposit or by bonding proceedings, Landlord shall be entitled, if
Landlord so elects, to defend any prosecution of an action for foreclosure of such lien and any
money reasonably paid by Landlord and all reasonable costs and expenses, including attorneys'
fees, reasonably incurred by Landlord in connection therewith, together with interest thereon at
shall be paid by Tenant to Landlord within thirty (30) days following Tenant's receipt of
Landlord's written demand. In the event Tenant diligently contests any such claim of lien,
Tenant agrees to indemnify, defend, and hold harmless Landlord from any and all reasonable
out of pocket costs, liability and damages, including attorneys' fees resulting therefrom, and, if
requested, upon demand, Tenant agrees to immediately deposit with Landlord cash or surety
bond in form and with a company reasonably satisfactory to Landlord in an amount equal to
the amount of such contested claim.
6. TENANT INSURANCE OBLIGATIONS. Tenant shall, during the entire term hereof,
keep in full force and effect a Comprehensive General Liability policy in the amount of One
Million and no/100 Dollars ($1,000,000.00) with respect to the Premises, with provisions
acceptable to Landlord, and the activities of Tenant in the Premises. The Tenant shall furnish
copies of a Certificate of Insurance with the Landlord and the Evanston Public Library named
as an additional insured with an insurance company acceptable to the Landlord. The Tenant
shall furnish, when requested, a certified copy of the policy to the Landlord. The policy shall
provide, in the event the insurance should be changed or cancelled, such change or cancellation
shall not be effective until thirty (30) days after the Landlord has received written notice from
the insurance company. An insurance company having less than an A- Policyholder’s Rating
by the Alfred M. Best Company will not be considered acceptable. Tenant shall at its own
expense, cost, and risk shall defend and pay all costs, including attorney’s fees, of any and all
suits or other legal proceedings that may be brought or instituted against the Landlord and/or
the Evanston Public Library, or any claim or demand, and pay and satisfy any judgment that
may be rendered against them in any such suit or legal proceeding or the amount of any
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compromise or settlement that may result therefrom.
7. WAIVER OF SUBROGATION. The Landlord and Tenant shall not be liable to the
other for any loss or damage caused by water damage or any of the risks that are or could be
covered by a standard all risk hazard insurance policy with an extended coverage endorsement,
or for any business interruption, and there shall be no subrogated claim by one party's
insurance carrier against the other party's carrier arising out of any such loss.
8. QUIET ENJOYMENT. Landlord hereby covenants and agrees that if Tenant shall
perform all the covenants and agreements on Tenant's part to be performed, Tenant shall at all
times during the Term have the quiet enjoyment and possession of the Premises.
9. CERTAIN RIGHTS RESERVED TO LANDLORD. In addition to those rights
identified above, Landlord reserves the following rights:
(a) to decorate, remodel, repair, alter or otherwise prepare the Premises for re-
occupancy if Tenant should vacate the Premises during or prior to the last ninety (90)
days of the Term or any part thereof;
(b) to retain pass keys to the Premises;
(c) to take any and all measures, including, without limitation, inspections, repairs,
and alterations to all or any part of the Premises, as may be necessary or desirable for the
safety, protection or preservation of the Premises or Landlord's Interests or as may be
necessary or desirable in the operation of the commercial portions of the Premises; and
Landlord may enter upon the Premises with reasonable notice to Tenant and may exercise any
or all of the foregoing rights hereby reserved without being deemed guilty of an eviction or
disturbance of Tenant’s use or possession and without being liable in any manner to Tenant.
Landlord agrees that it shall not interfere with the Tenant's use and occupancy unless Landlord
determines in its reasonable discretion that such interference is necessary.
10. DEFAULT REMEDIES.
(a) Any one of the following events shall be deemed to be an event of default
hereunder by Tenant subject to Tenant's right to cure:
(1) Tenant shall fail to pay within five (5) days, any item of Base Rent at the
time and place when and where due;
(2) Tenant shall fail to maintain the insurance coverage as set forth herein;
(3) Tenant shall fail to comply with any term, provision, condition or
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covenant of this Lease, other than the payment of Rent, and shall not cure, or
commence the good faith cure of any such failure, within fifteen (15) days after
written notice to the Tenant of such failure; and
(4) Tenant shall make a general assignment the benefit of creditors, or shall
admit in writing its inability to pay its debts as they become due or shall file a
petition in bankruptcy;
(b) Upon the occurrence of any event of default, Landlord shall have the option to
pursue any one or more of the following remedies subject to the laws of the State of
Illinois and the Tenant’s right to cure:
(1) Terminate this Lease, in which event Tenant shall immediately surrender
the Premises to Landlord, but if Tenant fails to do so, Landlord may, without
further notice and without prejudice to any other remedy Landlord may have for
possession or arrearages in Rent or damages for breach of contract, enter upon
the Premises and expel or remove Tenant and its effects, without being liable to
prosecution or any claim for damages therefor;
(2) Landlord may recover from Tenant upon demand all of Landlord's costs,
charges and expenses, including the fees and costs of counsel, agents and others
retained by Landlord which have been incurred by Landlord in enforcing
Tenant's obligations hereunder, subject to Landlord prevailing on its claims.
(c) Pursuit of any of the foregoing remedies shall not preclude pursuit of any other
remedy herein provided or available to Landlord at law or in equity, or constitute a
forfeiture or waiver of any Rent due hereunder or of any damages suffered by Landlord.
11. INDEMNITY. Tenant agrees that Landlord, mayor, Evanston Public Library officials,
officers, agents, attorneys, and employees shall not be liable for any claim of any kind or in any
amount for any injury to or death or persons or damage to property of Tenant or any other
person except as set forth herein. Tenant shall indemnify and hold Landlord, mayor, Evanston
Public Library officials, officers, agents, attorneys, and employees harmless from all liability
whatsoever, and from all losses, costs and expenses (including without limitation attorneys' fees
and expenses) incurred or suffered as a result of or related to any real or claimed damage or
injury related to Tenant's use and occupancy of the Premises. In the event that Tenant is named
as a defendant in any legal proceeding arising from any act or omission of Landlord for any
injury or any claimed damage occurring at the Premises, then Landlord shall indemnify and
hold Tenant harmless from all liability whatsoever, and from all losses, costs and expenses
(including without limitation attorneys' fees and expenses) incurred or suffered as a result of or
related to any real or claimed damage or injury provided that a) Landlord is named as a
defendant in the legal proceeding; b) the claim arises from a negligent or gross negligent act or
omission of Landlord; and c) Tenant’s own negligent act or omission is not a cause of the claim.
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12. LIABILITY FOR ACTS OR NEGLECT. If any damage to the Premises, or any part
thereof, results from any act or neglect of Tenant or its invitees or other guests, agents,
customers, invitees or other guests of it’s customers, or employees, independent contractors, or
the like, Tenant shall immediately repair the same; provided, however, that Landlord may, at its
option, repair such damage and Tenant shall, upon demand by the Landlord, reimburse the
Landlord forthwith for the total cost of such repairs. All personal property belonging to Tenant
shall be at the sole risk of the Tenant and such other person only and the Landlord shall not be
liable for damage, theft or misappropriation thereof.
13. DESTRUCTION OR DAMAGE. In the event of destruction of or damage to, the
Premises by fire or other casualty, Landlord shall use the proceeds of its insurance to promptly
rebuild and restore the Premises to their condition immediately prior to such destruction or
damage. Landlord shall rebuild and restore the Premises to the condition of the Premises that
existed on the Possession Date. In the event that the proceeds have been applied to
indebtedness secured by any mortgage on the Premises, or are otherwise unavailable or the
proceeds of insurance are not sufficient to pay for the cost of rebuilding or restoration, and
Landlord elects not to make an equivalent amount of funds available to rebuild and restore the
Premises, then Landlord may terminate this Lease and Tenant's rights hereunder and Tenant
shall be released of its obligations and this Lease shall cease and terminate as of the date Tenant
receives Landlord's written notice of such election.
14. CONDEMNATION. If the whole, or any part of the demised Premises shall be taken
by any public authority under the power of eminent domain, the Lease term shall cease as of
the day of possession shall be taken by such authority if such is of the entire demised Premises
and any rents shall be prorated as of said date. If the entire premises are not taken, but such
taking is more than 20% of the Premises the Tenant shall have the option to terminate this
Lease. If the taking is less then 20% and such taking would cost the Tenant monies to
reconfigure/ restructure the business premises or make it not practical to continue said business,
tenant shall have the option to terminate the lease upon 30 days written notice to Landlord. All
compensation awarded for any taking under the power of eminent domain, whether in whole
or in part of the demised premises shall be the property of the Landlord, however, the Landlord
shall not be entitled to any award made expressly to the Tenant for the taking of the Tenant's
business value, furniture, fixtures or leasehold improvements (exclusive of the Landlord's
contributions).
15. ENTIRE AGREEMENT AND TIME IS OF THE ESSENCE. This Lease contains the
entire agreement of the parties with respect to the Premises and no representations or
agreements, oral or otherwise, between the parties not embodied herein shall be of any force or
effect. Time is of the essence of this Lease, and of each term, condition and provision hereof.
16. HOLDING OVER. Upon termination of this Lease, by lapse of time or otherwise,
Tenant shall surrender the Premises (and all keys thereto) in the same condition as at
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commencement of the Term, excepting only reasonable wear and tear and loss by insured
casualty. If Tenant remains in possession after expiration of the Term, Tenant agrees to yield up
immediate and peaceable possession to Landlord, and if failing to do so, the Tenant shall pay
the sum of two hundred and no/100 Dollars ($200.00) per day, for the time such possession is
withheld. The Landlord or its legal representative at any time after the expiration of the Term,
without notice, to re-enter the Premises, and to expel, remove and put the Tenant or any
person(s) occupying the said Premises, and to repossess and enjoy the Premises against as
before this Lease, without prejudice to any remedies which might otherwise be used for arrears
of rent or breach of covenants. The Tenant expressly agrees that the Landlord does NOT have
to bring a forcible entry and detainer action in the Circuit Court of Cook County for possession
rights, if the Tenant is a holdover tenant or defaults on its obligations to pay rent, Paragraph
17. ASSIGNMENT AND SUBLETTING. This Lease shall not be assignable, unless the
Landlord has issued prior written consent which consent shall not be unreasonably withheld.
The Parties agree that the agreements herein contained in this Lease shall be binding upon,
apply, and inure to their respective successors and assigns.
18. SEVERABILITY. If any term, covenant or condition of this Lease or the application
thereof to any person or circumstance shall be determined to be invalid or unenforceable to any
extent, neither the remainder of this Lease nor the application of such term, covenant or
condition to any other person or circumstance shall be affected thereby, and each term,
covenant or condition of this Lease shall be valid and enforceable to the fullest extent permitted
by law.
19. GOVERNING LAW AND TIME LIMITATION. This Lease shall be construed and
enforced in accordance with the laws of the State of Illinois. All disputes relating to the
interpretation of the provisions of this Lease shall be resolved exclusively by the federal or state
court located in Cook County, Illinois, and the parties hereto hereby submit to the jurisdiction
and venue of the court for such purpose. The parties hereby waive trial by jury.
20. NOTICES. Notices sent to the Landlord, should be mailed to the address set forth in
Paragraph 1(a) of this Lease and notice to the Tenant should be mailed to the address set forth
in Paragraph 1(b) of this Lease. A mailed notice must be sent via certified mail, return receipt
requested and effective three (3) business days after deposit in the U.S. Mail. Notice given by
personal delivery is effective upon delivery.
If to the Landlord:
Evanston Public Library
Attn: Karen Danczak Lyons, Library Director
1703 Orrington Avenue
Evanston, IL 60201
Fax: 847-866-0313
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With a copy to:
City of Evanston Law Department
Attn: W. Grant Farrar, Corporation Counsel
2100 Ridge Avenue, Room 4400
Evanston, IL 60201
Fax: 847-448-8093
If to Tenant:
National Able Network, Inc.
Attn: Grace Jenkins, President and CEO
567 West Lake Street, Suite 1150
Chicago, Illinois 60661
Fax: 312-994-4201
IN WITNESS WHEREOF, both of said Landlord and Tenant have caused this Lease to
be executed as of the date and year first above written by a duly authorized officer or manager
of each of the respective parties.
THE CITY OF EVANSTON NATIONAL ABLE NETWORK, INC.
By: _________________________________ By: _________________________________
Its: City Manager Its:
Print Name: Wally Bobkiewicz Print Name: __________________________
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For City Council meeting of August 13, 2012 Item A7
Resolution 60-R-12: Extension of Evanston Community Media Center Agreement
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Joseph McRae, Deputy City Manager
Matt Swentkosfske, Interim Citizen Engagement Division Manager
Subject: Resolution 60-R-12 Authorizing Extension of Service Agreement with
Evanston Community Media Center (ECTV)
Date: August 1, 2012
Recommended Action:
Staff recommends City Council approval of Resolution 60-R-12 authorizing the City
Manager to execute an amendment to the Service Agreement between the City and
Evanston Community Media Center, Inc. The amendment would extend the terms and
conditions of the previous service agreement through December 31, 2012.
Funding Source:
N/A
Summary:
On July 29, 2002, the City of Evanston entered into a ten year service agreement with
Evanston Community Media Center, now known as Evanston Community Television
(ECTV) for the provision of the City Public-Education-Government Access (PEG)
channels.
ECTV is a non-profit organization which provides the following PEG services:
Operating the public access channel and maintaining the education and
government channels;
Live broadcast and playback for City and school meetings;
Studio services for the community;
Maintenance of PEG equipment.
The most recent service agreement between the City and ECTV expired on July 28,
2012. As the City Council is aware, ECTV has been in the process of relocating their
operations to the Service Center this summer to cut back on expenditures. Office of the
Office of the City Manager staff continued to meet with ECTV board members and staff
Memorandum
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to discuss the current service agreement and potential changes in going forward. In an
effort to allow ECTV to settle into their new location, both the City staff and ECTV
members have agreed to extend the terms and conditions of the most recent service
agreement through the end of the calendar year (December 31, 2012). The City Council
allocated $100,000 in operating funds to ECTV for FY 2013. The City would therefore
continue to provide a monthly payment of approximately $8300/month to ECTV for
services noted above. ECTV plans to open the new studio this month.
Pending City Council approval, staff would extend the service agreement through the
end of year and come back to City Council in December 2012 with the terms a potential
new service agreement for FY 2013.
Attachment:
Resolution 60-R-12
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7/30/2012
60-R-12
A RESOLUTION
Authorizing the City Manager to Execute an Amendment to the
Service Agreement between the City and
the Evanston Community Media Center, Inc.
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The City Manager is hereby authorized and directed to sign
the amendment to the service agreement (“Agreement”) between the City and the
Evanston Community Media Center, Inc., an Illinois not-for-profit corporation
(“ECMC”), attached hereto as Exhibit A and incorporated herein by reference.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the Agreement as he may determine to be in the
best interests of the City.
SECTION 3: This Resolution 60-R-12 shall be in full force and effect from
and after its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2012
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60-R-12
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EXHIBIT A
Amendment to Service Agreement Between the City
and the Evanston Community Media Center, Inc.
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AMENDMENT to SERVICE AGREEMENT
THIS AMENDMENT OF SERVICE AGREEMENT (this "Amendment") is made as
of the ______ day of __________, 2012, by and between THE CITY OF EVANSTON, an
Illinois municipal corporation (hereinafter referred to as "City") and the EVANSTON
COMMUNITY MEDIA CENTER, INC., an Illinois not-for-profit corporation (hereinafter
referred to as “ECMC”). The City and ECMC shall be referred to collectively as the “Parties”.
WITNESSETH
WHEREAS, the City and ECMC entered into a Service Agreement dated July 29, 2002
(the "Agreement") (the terms and conditions of which are incorporated herein as Exhibit “A”) to
govern the management of the public, educational and governmental (“PEG”) access
programming and services (the "Services"); and
WHEREAS, the City and ECMC seek to amend the term of the Agreement and provide
for an extension of the service agreement to December 31, 2012;
WHEREAS, the Parties desire to modify certain terms of the Agreement with respect to
the Term, subject to the covenants and conditions of this Amendment.
NOW THEREFORE, in consideration of the mutual observance of the covenants,
conditions and promises set forth below and in consideration of the Agreement, of TEN
DOLLARS ($10.00) and for additional consideration, the receipt and sufficiency of which are
hereby mutually acknowledged, the parties agree as follows:
I. AGREEMENT IN FULL FORCE AND EFFECT; DEFINITIONS
The Parties acknowledge and agree that this Amendment shall supercede, control and be
deemed to modify the terms of the Agreement. In the event of any conflict between the terms
and conditions of this Amendment and the terms of the Agreement, the parties unconditionally
agree that the terms and conditions of this Amendment shall supercede, prevail and dictate. Any
term or condition of the Agreement not addressed within this Amendment remain in full force
and effect. The above-referenced recitals are incorporated herein.
II. TERM
Section 20 of the Agreement shall be redacted in full and replaced with the following
language:
“SECTION 20: TERM OF AGREEMENT. This Agreement shall be commence on
July 29, 2002 and ending on December 31, 2012. The Agreement does not create any
obligations to renew or extend the Term of the Agreement beyond the expiration date, the parties
must negotiate further regarding any future renewals.”
III. COUNTERPARTS
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This Amendment may be executed in several counterparts, each of which shall be
deemed an original, and all of which shall constitute but one and the same instrument. For
purposes of this Amendment, facsimile and scanned signatures shall be considered the same as
original signatures and shall be treated as valid and binding upon the parties hereto, provided,
however, the parties shall exchange original signature pages as reasonably promptly following
execution hereof.
IN WITNESS WHEREOF, the Parties have caused this Amendment to be executed the
day and year first above written.
CITY OF EVANSTON, EVANSTON COMMUNITY MEDIA
an Illinois municipal corporation CENTER, INC.
an Illinois non-profit corporation
By:________________________________ By: _______________________________
Print Name: Wally Bobkiewicz Print Name: _________________________
Its: City Manager Its: _______________________________
ATTEST: ATTEST:
___________________________________ ___________________________________
City Clerk Secretary
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EXHIBIT “A”
SERVICE AGREEMENT
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For City Council meeting of August 13, 2012 Item A8
Resolution 61-R-12: Extension of License to Comcast
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Joseph McRae, Deputy City Manager
Subject: Resolution 61-R-12 Authorizing Extension of a License to Comcast,
Allowing Maintenance of a Building and Fence in the Public Right-of-Way
Adjacent to 2101 Mulford Street and Park Land in James Park
Date: July 31, 2012
Recommended Action:
Staff recommends City Council approval of Resolution 61-R-12 which authorizes a three
(3) year extension of license to Comcast for facilities in James Park.
Funding Source:
The three (3) year license extension agreement provides the following revenue to the
City:
Year One: $1380/month
Year Two: $1449/month
Year Three: $1521/month
Total: $52,200 in revenue
The agreement will be retroactive from July 1, 2012 to June 30, 2015.
Summary:
The City entered into a license agreement with MediaOne (Comcast now a successor
entity) in 1999 for use of property adjacent to 2101 Mulford Street for equipment
required for the distribution of communication services to customers. This agreement
has been renewed previously and extended to accommodate the relocation of ECMC to
the service center. The most recent extension, which City Council approved in March
2012, expired on June 30, 2012.
As the City Council is aware, staff postponed negotiations of a license extension
agreement with Comcast for the James Park hubsite location until the Public-Education-
Government “head end” equipment had been successfully relocated to the second floor
Memorandum
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of the City Service Center located at 2020 Asbury in conjunction with the relocation of
Evanston Community Television (ECTV). Please note that the PEG equipment was
successfully relocated in last month, with new connections established for both School
District 65 and School District 202 as well. ECTV has also been relocated to the
Service Center as well.
With all the required work in place, staff negotiated the new license agreement
extension which includes a 15% increase over the previous agreement and two 5%
increases over the next 2 years. See a summary of the details below:
Term: Retroactive from July 1, 2012 to June 30, 2015
Monthly Payments:
Year One: $1380.00/month or $16,560/year
Year Two: $1449.00/month or $17,388/year
Year Three: $1521.00/month or $18,252/year
Total Revenue: $52,200
The new license agreement (total revenue: $52,200) represents an approximate 32%
increase in revenue paid to City over the previous 3 year license extension agreement
(total revenue $39,600).
Attachment:
Resolution 61-R-12
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7/31/2012
61-R-12
A RESOLUTION
Authorizing Extension of a License to Comcast,
Allowing Maintenance of a Building and Fence
in the Public Right-of-Way of Mulford Street
and Park Land in James Park
WHEREAS, Comcast Cable Communications, LLC (“Licensee”) is the
franchised cable operator for the City of Evanston, and is legally licensed to operate and
locate facilities within the City for the purpose of distributing communication signals to
customers; and
WHEREAS, Licensee is required to maintain and upgrade the existing
cable network; and
WHEREAS, maintaining the existing facility located in James Park is
necessary for Licensee to satisfy its responsibilities per the franchise agreement; and
WHEREAS, pursuant to Resolutions 3-R-99, 19-R-09, and 20-R-12,
attached hereto as Exhibit A and incorporated herein by reference, the City Council of
the City of Evanston approved and extended a license agreement to permit construction
and maintenance of the aforesaid facility; and
WHEREAS, the City Council of the City of Evanston finds and determines
that the best interests of the City and its residents would be served by a renewal and
extension of said license agreement,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
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SECTION 1: The foregoing recitals are hereby found as fact and made a
part hereof.
SECTION 2: The City Manager is hereby authorized to sign, and the City
Clerk hereby authorized and directed to attest, on behalf of the City of Evanston, a
Renewal and Extension of the License Agreement, attached hereto as Exhibit B and
incorporated herein by reference, by and between the City, as Licensor, and Licensee,
providing for maintenance of a building and fence on the public right-of-way of Mulford
Street and park land in James Park, in Evanston, Illinois.
SECTION 3: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the Extension as he may determine to be in the
best interests of the City.
SECTION 4: That this Resolution 61-R-12 shall be in full force and effect
from and after the date of its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2012
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61-R-12
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EXHIBIT A
Resolution 20-R-12
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20-R-12
EXHIBIT A
Resolution 19-R-09
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EXHIBIT B
License Renewal and Extension
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Exhibit B
61-R-12
LICENSE RENEWAL AND EXTENSION
THIS LICENSE RENEWAL AND EXTENSION entered into this ___ day of ________,
2012, by and between the City of Evanston, Illinois (“Landlord”) and Comcast of Illinois IV,
Inc., successor-in-interest to MediaOne Acquisitions of Northern Illinois, Inc. (“Tenant”).
WHEREAS, Tenant is tenant and Landlord is landlord under a certain License
Agreement originally between MediaOne and the City of Evanston dated March 23, 1999
respecting certain real property located at 2101 Mulford Street, Evanston, Illinois; and
WHEREAS, the License was extended through June 30, 2012; and
WHEREAS, both parties wish to renew the License and extend the term to June 30,
2015.
NOW, THEREFORE, for good and valuable consideration the receipt and sufficiency of
which are hereby acknowledged, Landlord and Tenant hereby agree as follows:
1. The License is hereby renewed, retroactively, as of July 1, 2012, and the Term of
the License is hereby extended through and including June 30, 2015.
2. The monthly rent for the renewal term shall be due on the 1st day of every month
in the following amounts:
a. $1,380.00 per month from July 2012 through and including June 2013.
b. $1,449.00 per month from July 2013 through and including June 2014.
c. $1,521.00 per month from July 2014 through and including June 2015.
3. All notices or demands required or permitted to be given or served pursuant to
this License Amendment shall be deemed to have been given or served only if in
writing forwarded by (a) hand delivery, (b) certified mail, postage prepaid, or (c)
overnight courier, and addressed as follows:
To Landlord: City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
ATTN: City Manager
To Tenant: Comcast of Illinois IV, Inc.
1500 McConnor Parkway
Schaumburg, IL 60173
ATTN: Director of Facilities and Real Estate
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With a copy to: Comcast Cable Communications, LLC
One Comcast Center
1701 John F. Kennedy Boulevard
Philadelphia, PA 19103-2838
ATTN: General Counsel
4. All other terms and conditions of the License shall remain in full force and effect.
IN WITNESS WHEREOF, the Landlord and Tenant have caused this Amendment to
License to be duly executed as of the date first written above.
City of Evanston
By: _______________________________
Name: Wally Bobkiewicz
Title: City Manager
Comcast of Illinois IV, Inc.
By: _____________________________
Name:
Title:
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For City Council meeting of August 13, 2012 Item A9
Ordinance 58-O-12: Chicago/Main Tax Increment Financing District
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Steve Griffin, Community & Economic Development Director
Johanna Nyden, Economic Development Coordinator
Subject: Ordinance 58-O-12: Regarding Designation of Chicago/Main Tax
Increment Financing District
Date: August 2, 2012
Recommended Action:
Staff recommends adoption of Ordinance 58-O-12, “Designating, Proposing Approval of
a Redevelopment Plan and Project, Adopting Tax Increment Allocation Financing,
Convening a Joint Review Board, and Calling a Public Hearing Regarding the Proposed
Chicago/Main Redevelopment Area”
Adoption of this ordinance will initiate the public hearing process for the designation of
the Chicago/Main Tax Increment Financing (TIF) District.
Funding Source:
Not Applicable
Background:
On September 12, 2011, City Council authorized the City Manager to execute a contract
with Kane McKenna and Associates, Inc. (KMA), with Special Consultant: Michio
Murakishi for an amount not to exceed $80,000 in response to Request for Proposal
(RPF) 12-39 for consulting services. The services in the base contract pertain to
economic development activities and incentive programs, specifically for research,
impact studies, financial and market feasibility, and related work associated with the
eligibility studies for two new TIF districts – one inclusive of Evanston Plaza located at
the intersection of Dempster Street and Dodge Avenue and one inclusive of portions of
Main Street and the vacant parcel located at the southeast corner of Main Street and
Chicago Avenue. At the February 13, 2012 meeting, City Council authorized an
amendment to this contract for a third TIF eligibility study for a new or amended TIF
District generally covering the Downtown commercial area west of the CTA/Metra
viaducts.
Memorandum
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An interested parties registry was adopted on March 26, 2012 through the adoption of
Ordinance 33-O-12 “Authorizing the Establishment of Interested Parties Registries and
Adopting Rules for Such Registries for Redevelopment Project Areas in the City of
Evanston.” The ordinance was inclusive of both the then proposed Dodge/Dempster
TIF and the proposed Main/Chicago TIF.
Summary:
As discussed in the attached draft Redevelopment Plan, the creation of a TIF district
provides a tool for both the City and the property owners within the district to redevelop
and improve key vacant parcels, invest in deteriorating infrastructure, and maintain the
overall commercial district in the Main Street and Chicago Avenue area. A significant
focus of this TIF district is the redevelopment of the vacant parcel located at the
southeast corner of Main Street and Chicago into a mixed-use office building. The
designation of the TIF district will provide a tool that the City will be able to utilize in
order to ensure that the site is developed to its highest and best use as a mixed-use
retail/office building. Over the life of the district, funds will also be available to fund
improvements to deteriorating water and sewer infrastructure, enhancements to the
CTA and Metra rails and stations, as well as streetscape improvements as noted in the
Redevelopment Plan budget.
As part of the TIF designation process, KMA first evaluated the site against the state
statute to determine if it meets the criteria for TIF designation as a conservation area. A
conservation area is an area that is not blighted but exhibits potential risks of becoming
blighted. KMA has confirmed that it does meet the qualifications as a conservation
area. The next step after determining the area qualifies is to draft the Redevelopment
Plan, which defines the redevelopment objectives. These include:
1. Reduce or eliminate blight or other negative factors present within the area;
2. Coordinate redevelopment activities within the TIF district in order to provide a
positive marketplace signal to private investors;
3. Accomplish redevelopment over a reasonable time period;
4. Create an attractive overall appearance for the area; and
5. Further the goals and objectives of the 2000 Comprehensive Plan.
Designation of the Chicago/Main TIF District will not only support the development of
the area at Chicago Avenue and Main Street into a mixed-use office-retail development
but will also provide necessary capital to improve the infrastructure and streetscape of
the area. Over the past decade the surge in condominium development resulted in a
loss of day-time office users through the demolition of office space (office space above
the bank that previously occupied the northwest corner of the intersection of Chicago
Avenue and Main Street as well as the office space available at the building that
formally was located on the southeast corner). The development of this property to a
mixed-use retail/office development will support a business district comprised heavily of
retail and service-based businesses. Additionally, the potential development at the
southeast corner of Main Street and Chicago Avenue proposes to include a public
parking garage component. The addition of the public parking garage would address a
parking deficit currently present in this business district.
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The district boundaries are also inclusive of additional parcels along Chicago Avenue
and Main Street. Rather than TIF just one property, several properties were added to
the proposed district in order to ensure that needed infrastructure improvements can be
made and that these key commercial properties will also be able to benefit from the TIF
district. The inclusion of these parcels will permit improvements to the associated
infrastructure (sidewalks and streets along Main Street and Chicago Avenue). The
inclusion of rail right-of-ways of the CTA and Metra also affords the opportunity to
participate in improvement of the public transportation infrastructure within the boundary
at some point over the course of the 23-year period of the TIF district.
The adoption of this ordinance authorizes the time and place for the public hearing
concerning the attached draft Chicago/Main TIF Plan and Eligibility Report and
authorizes City staff and KMA to prepare additional notices as required by the TIF Act.
The timeline for the next steps in designation and implementation of the Chicago/Main
TIF District is as follows:
Upon adoption of the ordinance, the required notices will be sent to residential
properties within 750 feet.
Per the State Statute, the Joint Review Board (JRB) is required to meet between
14 and 28 days of the mailing for the required notices. The targeted dated for the
JRB meeting is October 2, 2012.
Within 30 days of their meeting, the JRB will make a recommendation or not to
proceed with the proposed TIF District. The targeted completion date for this
decision is November 1, 2012.
City Council will hold a public hearing on the proposed TIF District. Any
interested person or affected taxing district may file written objections or be heard
orally in this forum.
Pending successful recommendations, the City Council will introduce and adopt
the ordinance to adopt the TIF plan, establish the Redevelopment Area, and to
adopt tax increment financing for Chicago/Main. The targeted date for the
introduction of the designation is November 26, 2012 and approval on December
10, 2012.
Please note: Staff has prepared a draft Redevelopment Implementation Plan for the
Main/Chicago Business District, which is the third attachment.
Legislative History:
The City Council authorized a consulting services contract for KMA on September 26,
2011. This item was previously on City Council’s agenda on June 11, 2012. At the
request of Alderman Melissa Wynne, the item was withdrawn in order to consider
amendments to the boundary to include additional parcels on both Chicago Avenue and
Main Street.
Attachments:
Chicago/Main TIF District Draft TIF Redevelopment Plan
Ordinance 58-O-12 – Public Hearing
Redevelopment Implementation Plan for the Main/Chicago Business District
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7/31/2012
5/16/2012
58-O-12
AN ORDINANCE
Designating, Proposing Approval of a Redevelopment Plan and Project,
Adopting Tax Increment Allocation Financing,
Convening a Joint Review Board, and
Calling a Public Hearing Regarding
the Proposed Chicago/Main Redevelopment Area
WHEREAS, pursuant to the Tax Increment Allocation Redevelopment Act,
as supplemented and amended (65 ILCS 5/11-74.4-1, et seq., the “TIF Act”), the Mayor
and City Council (the “Corporate Authorities”) of the City of Evanston, Cook County,
Illinois (the “Municipality”), have determined that it is advisable and in the best interests
of the Municipality and certain affected taxing districts that the Municipality designate a
proposed redevelopment project area to be known as Chicago/Main Redevelopment
Project Area (the “Redevelopment Project Area”) as further described in Exhibit A,
attached hereto and incorporated herein by reference, approve a proposed
redevelopment plan (the “Redevelopment Plan”) and project (the “Project”) for the
Redevelopment Project Area, and that the Municipality adopt tax increment allocation
financing for the proposed Redevelopment Project Area; and
WHEREAS, pursuant to Section 11-74.4-4.2 of the TIF Act, the
Municipality has created an interested parties registry for activities related to the
proposed Redevelopment Project Area, to adopt reasonable registration rules, and to
prescribe requisite registration forms for residents and organizations active within the
Municipality that seek to be placed on said interested parties registry, and the Corporate
Authorities have determined that the Municipality has created such registry, adopted
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such registration rules and prescribed such requisite registration forms and will give
public notice thereof; and
WHEREAS, the TIF Act requires the Municipality also to convene a joint
review board and conduct a public hearing prior to the adoption of ordinance(s)
approving a redevelopment plan and project, designating a redevelopment project area,
and adopting tax increment allocation financing for the proposed Redevelopment
Project Area, at which hearing any interested person or affected taxing district may file
with the City Clerk written objections to and may be heard orally with respect to the
proposed Redevelopment Plan and Project; and
WHEREAS, the TIF Act further requires that such joint review board
consist of a representative selected by each community college district, local
elementary school district and high school district or each local community unit school
district, park district, library district, township, fire protection district and county that will
have authority to directly levy taxes on the property within the proposed Redevelopment
Project Area at the time that the proposed Redevelopment Project Area is approved, a
representative selected by the Municipality and a public member to consider the subject
matter of the public hearing; and
WHEREAS, the TIF Act further requires that the time and place of such
public hearing be fixed by ordinance or resolution adopted by the Corporate Authorities;
and
WHEREAS, the TIF Act further requires that not less than ten (10) days
prior to adopting such ordinance or resolution fixing the time and place of a public
hearing, the Municipality must make available for public inspection a redevelopment
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plan or a separate report that provides in reasonable detail the basis for the proposed
Redevelopment Project Area’s qualifying as a “redevelopment project area” under the
Act; and
WHEREAS, the firm of Kane, McKenna & Associates, Inc., has conducted
an eligibility survey of the proposed Redevelopment Project Area and has prepared its
report (the “Report”) that said proposed area qualifies as a “redevelopment project area”
as defined in the TIF Act, which survey and findings have been presented to the
Corporate Authorities and are now on file in the official files and records of the
Municipality; and
WHEREAS, the Report has heretofore been on file and available for
public inspection for at least ten (10) days in the offices of the City Clerk as required
under the TIF Act; and
WHEREAS, the TIF Act requires that notice of the public hearing be given
by publication and mailing; and
WHEREAS, the Corporate Authorities have determined that it is advisable
to convene a joint review board and hold a public hearing to consider the approval of
the proposed Plan and Project; and
WHEREAS, the Corporate Authorities have expressly found that the
Redevelopment Plan and Project will not displace residents from ten (10) or more
inhabited residential units,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
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SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: Redevelopment Plan and Project Proposed. The Corporate
Authorities hereby propose approval of the Redevelopment Plan and Project, the
designation of the Redevelopment Project Area and the adoption of tax increment
allocation financing for the Redevelopment Project Area
SECTION 3: Interested Persons Registry Previously Created. The
Corporate Authorities hereby create an interested persons registry (the “Registry”) for
the proposed Redevelopment Project Area. The City Clerk is hereby expressly
authorized and directed to maintain the Registry for the proposed Redevelopment
Project Area.
SECTION 4: Publication of Notice of Availability of Registry Authorized.
Notice of the availability of the Registry, substantially in the form attached hereto as
Exhibit B (the “Registry Notice”), shall be published a newspaper of general circulation
within the Municipality.
SECTION 5: Joint Review Board Convened. A joint review board as set
forth in the TIF Act is hereby convened and the board shall meet, review such
documents and issue such report as set forth in the TIF Act. The first meeting of said
joint review board shall be held at 3:00 P.M. on the 2nd day of October, 2012, at the
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston, Illinois. The
Municipality hereby expressly finds and determines that said date is at least fourteen
(14) days but not more than twenty-eight (28) days after the notice to affected taxing
districts hereinafter authorized in Section 8 of this ordinance will be mailed.
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SECTION 6: Time and Place of Public Hearing Fixed. A public hearing
(the “Hearing”) shall be held by the Mayor and City Council of the Municipality at 7:15
o’clock P.M. on the 12th of November, 2012 at the Lorraine H. Morton Civic Center,
2100 Ridge Avenue, Evanston, Illinois, for the purpose of hearing from any interested
persons or affected taxing districts regarding the proposed approval of the
Redevelopment Plan and Project, designation of the Redevelopment Project Area, and
adoption of tax increment allocation financing for the proposed Redevelopment Project
Area.
SECTION 7: Publication of Notice of Hearing and Joint Review Board
Authorized. Notice of the Hearing, substantially in the form attached hereto as Exhibit
C, shall be published at least twice, the first publication to be not more than thirty (30)
nor less than ten (10) days prior to the Hearing, in a newspaper of general circulation
within the taxing districts having property in the proposed Redevelopment Project Area.
SECTION 8: Mailing of Notice of Hearing Authorized. (a) Notice shall be
mailed by certified mail not less than ten (10) days prior to the date set for the Hearing,
addressed to the person or persons in whose name the general taxes for the last
preceding year were paid on each lot, block, tract or parcel of land lying within the
proposed Redevelopment Project Area. In the event taxes for the last preceding year
were not paid, the notice shall also be sent to the persons last listed on the tax rolls
within the preceding three years as the owners of such property. Notice shall also be
given within a reasonable time after the adoption of this ordinance by first class mail to
all residential addresses located outside the proposed Redevelopment Project Area and
within seven hundred fifty feet (750’) of the boundaries of the proposed Redevelopment
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Project Area and to those organizations and residents that have registered with the
Municipality for that information in accordance with the registration guidelines herein
established by the Municipality. Notice shall also be given by certified mail to all taxing
districts of which taxable property is included in the proposed Redevelopment Project
Area and to the Illinois Department of Commerce and Economic Opportunity not less
than forty-five (45) days prior to the Hearing, and such notice (i) shall advise the taxing
bodies represented on the joint review board of the time and place of the first meeting of
the joint review board and (ii) shall also include an invitation to each taxing district and
the Illinois Department of Commerce and Economic Opportunity to submit written
comments prior to the date of the Hearing to the City, to the attention of the City Clerk,
City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, concerning the subject
matter of the Hearing. Each such mailed notice shall include a copy of the Report, the
name of an appropriate person to contact for additional information, and a copy of the
proposed Redevelopment Plan.
SECTION 9: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 10: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid application of this ordinance
is severable.
SECTION 11: This ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
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SECTION 12: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Ayes: ______________
Nays: ______________
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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EXHIBIT A
Legal Description of Redevelopment Project Area
THAT PART OF SECTION 19, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD
PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS, BEING DESCRIBED AS FOLLOWS:
BEGINNING AT THE SOUTHEAST CORNER OF LOT 1 IN BLOCK 1 OF BAYLEY’S
SUBDIVISION, BEING A SUBDIVISION IN THE SOUTHWEST QUARTER OF SAID SECTION
19, ACCORDING TO THE PLAT THEREOF RECORDED AUGUST 12, 1904 AS DOCUMENT
NO. 3578132; THENCE SOUTHERLY ALONG THE EAST LINE OF SAID BLOCK 1 AND ITS
SOUTHERLY EXTENSION THEREOF TO A POINT OF INTERSECTION WITH THE SOUTH
RIGHT-OF-WAY LINE OF THE PUBLIC ALLEY LYING SOUTH OF AND ADJOINING THE
SOUTH LINE OF SAID BLOCK 1; THENCE EASTERLY ALONG SAID SOUTH RIGHT-OF-
WAY LINE TO THE NORTHEAST CORNER OF LOT 1 IN BAYLEY’S RESUBDIVISION,
BEING A SUBDIVISION IN THE SOUTHWEST QUARTER OF SAID SECTION 19,
ACCORDING TO THE PLAT THEREOF RECORDED MARCH 14, 1891 AS DOCUMENT NO.
1433599; THENCE SOUTHERLY ALONG THE EAST LINE OF SAID LOT 1 AND THE
SOUTHERLY EXTENSION THEREOF TO A POINT OF INTERSECTION WITH THE SOUTH
RIGHT-OF-WAY LINE OF WASHINGTON STREET; THENCE EASTERLY ALONG SAID
SOUTH RIGHT-OF-WAY LINE TO A POINT OF INTERSECTION WITH THE WESTERLY
RIGHT-OF-WAY LINE OF THE CHICAGO AND NORTHWESTERN RAILROAD; THENCE
SOUTHEASTERLY ALONG SAID WESTERLY RIGHT-OF-WAY LINE TO A POINT OF
INTERSECTION WITH THE SOUTH LINE OF THE SOUTHEAST QUARTER OF SAID
SECTION 19; THENCE EASTERLY ALONG SAID SOUTH LINE TO A POINT OF
INTERSECTION WITH THE EASTERLY RIGHT-OF-WAY LINE OF SAID CHICAGO AND
NORTHWESTERN RAILROAD; THENCE NORTHWESTERLY ALONG SAID EASTERLY
RIGHT-OF-WAY LINE TO A POINT OF INTERSECTION WITH THE WESTERLY EXTENSION
OF THE SOUTH LINE OF LOT 1 IN BLOCK 12 IN WHITE’S ADDITION TO EVANSTON,
BEING A SUBDIVISION IN THE SOUTHEAST QUARTER OF SAID SECTION 19,
ACCORDING TO THE PLAT THEREOF RECORDED FEBRUARY 4, 1873 AS DOCUMENT
NO. 78945; THENCE EASTERLY ALONG SAID WESTERLY EXTENSION AND SOUTH LINE
TO A POINT OF INTERSECTION WITH A LINE BEING 50 FEET WESTERLY OF AND
PARALLEL WITH THE WESTERLY RIGHT-OF-WAY LINE OF CHICAGO AVENUE; THENCE
NORTHWESTERLY ALONG SAID PARALLEL LINE TO A POINT OF INTERSECTION WITH
THE NORTH LINE OF THE SOUTH 13.50 FEET OF SAID LOT 1; THENCE EASTERLY
ALONG SAID NORTH LINE TO A POINT OF INTERSECTION WITH SAID WESTERLY
RIGHT-OF-WAY LINE OF CHICAGO AVENUE; THENCE NORTHWESTERLY ALONG SAID
WESTERLY RIGHT-OF-WAY LINE TO A POINT OF INTERSECTION WITH THE WESTERLY
EXTENSION OF THE SOUTHERLY LINE OF THE NORTH 22 FEET OF LOT 7 IN BLOCK 11
OF SAID WHITE’S ADDITION TO EVANSTON; THENCE NORTHEASTERLY ALONG SAID
WESTERLY EXTENSION, SOUTHERLY LINE AND EASTERLY EXTENSION THEREOF TO A
POINT OF INTERSECTION WITH THE EASTERLY RIGHT-OF-WAY LINE OF THE NORTH-
SOUTH PUBLIC ALLEY IN SAID BLOCK 11; THENCE NORTHWESTERLY ALONG SAID
EASTERLY RIGHT-OF-WAY LINE AND NORTHERLY EXTENSION THEREOF TO A POINT
OF INTERSECTION WITH THE NORTH RIGHT-OF-WAY LINE OF MAIN STREET; THENCE
WESTERLY ALONG SAID NORTH RIGHT-OF-WAY LINE TO A POINT OF INTERSECTION
WITH THE EASTERLY LINE OF A PARCEL OF LAND DEEDED TO THE CHICAGO,
EVANSTON AND LAKE SUPERIOR RAILROAD AS PER DOCUMENT NO. 711919,
RECORDED APRIL 29, 1886; THENCE NORTHWESTERLY ALONG SAID EASTERLY LINE
TO A POINT OF INTERSECTION WITH THE SOUTH LINE OF LOT 6 IN THE COUNTY
CLERK’S DIVISION, BEING A SUBDIVISION IN THE NORTH HALF OF SAID SECTION 19,
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ACCORDING TO THE PLAT THEREOF RECORDED APRIL 29, 1879 AS DOCUMENT NO.
219853; THENCE EASTERLY ALONG SAID SOUTH LINE TO A POINT OF INTERSECTION
WITH THE WESTERLY RIGHT-OF-WAY LINE OF SAID CHICAGO AVENUE; THENCE
NORTHERLY ALONG SAID WESTERLY RIGHT-OF-WAY LINE TO THE SOUTHEASTERLY
CORNER OF LOT 1 IN THE PLAT OF CONSOLIDATION IN THE NORTHEAST QUARTER OF
SAID SECTION 19, ACCORDING TO THE PLAT THEREOF RECORDED DECEMBER 26,
1984 AS DOCUMENT NO. 27382322; THENCE WESTERLY ALONG SAID SOUTH LINE TO
THE SOUTHWESTERLY CORNER OF SAID LOT 1; THENCE NORTHERLY ALONG THE
WESTERLY LINE OF SAID LOT 1 TO THE NORTHWESTERLY CORNER OF SAID LOT 1;
THENCE EASTERLY ALONG THE NORTH LINE OF SAID LOT 1 TO A POINT OF
INTERSECTION WITH THE WESTERLY RIGHT-OF-WAY LINE OF SAID CHICAGO AVENUE;
THENCE NORTHERLY ALONG SAID WESTERLY RIGHT-OF-WAY LINE TO THE
NORTHEASTERLY CORNER OF LOT 1 IN ISBERIAN’S PLAT OF CONSOLIDATION, BEING
A SUBDIVISION IN THE NORTHEAST QUARTER OF SAID SECTION 19, ACCORDING TO
THE PLAT THEREOF RECORDED DECEMBER 15, 1970 AS DOCUMENT NO. 21344023;
THENCE WESTERLY ALONG THE NORTH LINE OF SAID LOT 1 AND WESTERLY
EXTENSION THEREOF TO A POINT OF INTERSECTION WITH THE EASTERLY RIGHT-OF-
WAY LINE OF THE CHICAGO AND NORTHWESTERN RAILROAD; THENCE
NORTHWESTERLY ALONG SAID EASTERLY RIGHT-OF-WAY LINE TO A POINT OF
INTERSECTION WITH THE NORTH LINE OF THE NORTHWEST QUARTER OF SAID
SECTION 19; THENCE WESTERLY ALONG SAID NORTH LINE TO A POINT OF
INTERSECTION WITH THE WESTERLY RIGHT-OF-WAY LINE OF SAID CHICAGO AND
NORTHWESTERN RAILROAD; THENCE SOUTHEASTERLY ALONG SAID WESTERLY
RIGHT-OF-WAY LINE TO A POINT OF INTERSECTION WITH THE NORTH LINE OF
NICHOLAS MERSCH’S ADDITION TO SOUTH EVANSTON, BEING A SUBDIVISION IN THE
NORTHWEST QUARTER OF SAID SECTION 19, ACCORDING TO THE PLAT THEREOF
RECORDED MARCH 23, 1893 AS DOCUMENT NO. 2190815; THENCE WESTERLY ALONG
SAID NORTH LINE TO A POINT OF INTERSECTION WITH THE WESTERLY RIGHT-OF-
WAY LINE OF THE NORTH-SOUTH PUBLIC ALLEY IN SAID NICHOLAS MERSCH’S
ADDITION TO SOUTH EVANSTON; THENCE SOUTHERLY ALONG SAID WESTERLY
RIGHT-OF-WAY LINE TO THE SOUTHEAST CORNER OF LOT 20 IN FOSTER’S ADDITION
TO SOUTH EVANSTON, BEING A SUBDIVISION IN SAID NORTHWEST QUARTER OF
SECTION 19, ACCORDING TO THE PLAT THEREOF RECORDED JUNE 4, 1889 AS
DOCUMENT NO. 1110189; THENCE WESTERLY ALONG THE SOUTH LINE OF SAID LOT
20 TO A POINT OF INTERSECTION WITH THE EAST RIGHT-OF-WAY LINE OF SHERMAN
AVENUE; THENCE SOUTHERLY ALONG SAID EAST RIGHT-OF-WAY LINE TO A POINT OF
INTERSECTION WITH NORTH LINE OF THE SOUTH 76 FEET OF LOTS 20, 21 AND 22 IN
GEO. M. HUNTOON’S ADDITION TO EVANSTON, BEING A SUBDIVISION IN SAID
NORTHWEST QUARTER OF SECTION 19, ACCORDING TO THE PLAT THEREOF
RECORDED JUNE 8, 1872 AS DOCUMENT NO. 35963; THENCE WESTERLY ALONG SAID
EASTERLY EXTENSION AND NORTH LINE TO A POINT OF INTERSECTION WITH THE
WEST LINE OF SAID LOT 20; THENCE SOUTHERLY ALONG SAID WEST LINE AND
SOUTHERLY EXTENSION THEREOF TO A POINT OF INTERSECTION WITH THE SOUTH
RIGHT-OF-WAY LINE OF MAIN STREET; THENCE EASTERLY ALONG SAID SOUTH
RIGHT-OF-WAY LINE TO THE NORTHWEST CORNER OF LOT 1 IN BLOCK 2 OF SAID
BAYLEY’S SUBDIVISION; THENCE SOUTHERLY ALONG THE WEST LINE OF SAID LOT 1
TO THE SOUTHWEST CORNER OF SAID LOT 1; THENCE EASTERLY ALONG THE SOUTH
LINE OF SAID LOT 1 TO A POINT OF INTERSECTION WITH THE WEST RIGHT-OF-WAY
LINE OF SAID SHERMAN AVENUE; THENCE EASTERLY ALONG A LINE TO THE
SOUTHWEST CORNER OF LOT 1 IN BLOCK 1 OF SAID BAYLEY’S SUBDIVISION; THENCE
EASTERLY ALONG THE SOUTH LINE OF SAID LOT 1 TO THE POINT OF BEGINNING.
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EXHIBIT B
Form of Notice of Availability of Interested Parties Registry
NOTICE AVAILABILITY OF INTERESTED PARTIES REGISTRY
CITY OF EVANSTON, COOK COUNTY, ILLINOIS
PROPOSED CHICAGO/MAIN REDEVELOPMENT PROJECT AREA
Notice is hereby given that the Mayor and the City Council of the City of
Evanston, Cook County, Illinois, has created an interested parties registry (the
“Registry”) for the proposed Chicago/Main Redevelopment Project Area. The Registry,
together with the rules and regulations heretofore approved by the City for the Registry
(the “Rules and Regulations”), is on file and available for public inspection during normal
business hours at the office of the City Clerk at 2100 Ridge Avenue, Evanston, Illinois.
All interested persons may register with the City on the Registry as provided in the
Rules and Regulations in order to receive information on the designation of the
proposed Redevelopment Project Area or the approval of a proposed redevelopment
plan and project therefor.
/s/
City Clerk
City of Evanston, Cook County,
Illinois
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EXHIBIT C
Form of Notice of Public Hearing
NOTICE OF PUBLIC HEARING
CITY OF EVANSTON, COOK COUNTY, ILLINOIS
PROPOSED CHICAGO/MAIN REDEVELOPMENT PROJECT AREA
Notice is hereby given that on the 23rd 12th of July November, 2012, at 7:15 P.M.
at the Council Chambers, Lorraine H. Morton Civic Center, 2100 Ridge Avenue,
Evanston, Illinois, a public hearing will be held to consider the approval of the proposed
redevelopment plan (the “Redevelopment Plan”) and the designation of that certain
proposed redevelopment project area to be known as the Chicago/Main Redevelopment
Project Area (the “Redevelopment Project Area”). The Redevelopment Project Area
consists of the territory legally described as in Exhibit 1 attached and generally
described below:
The proposed Redevelopment Project Area consists primarily of
retail/commercial parcels southeast of the intersection of Chicago Avenue and Main
Street.
There will be considered at the hearing approval of the Redevelopment Plan and
Project for and the designation of the proposed Redevelopment Project Area and
adoption of tax increment allocation financing therefor. The proposed Redevelopment
Plan and Project is on file and available for public inspection at the office of the City
Clerk, City Hall, 2100 Ridge Avenue, Evanston, Illinois. Pursuant to the Redevelopment
Plan and Project the City proposes to alleviate conservation area conditions in the
Redevelopment Project Area and to enhance the tax base of the City and the taxing
districts having taxable property within the Redevelopment Project Area by utilizing tax
increment financing to fund various eligible project costs to stimulate private investment
within the Redevelopment Project Area. These eligible project costs may include, but
may not be limited to, studies, surveys, professional fees, property assembly costs,
construction of public improvements and infrastructure, renovation, reconstruction,
rehabilitation and repair of existing buildings, financing, administrative and other
professional costs, all as authorized under the Tax Increment Allocation Redevelopment
Act, as amended.
The Redevelopment Plan objectives include promoting and protecting the health,
safety, morals and welfare of the public by establishing a public/private partnership,
fostering economic growth, development and training in the City by working within the
guidelines of the business attraction and retention strategies developed by the City,
encouraging private investment while conforming with the City’s comprehensive plan,
restoring and enhancing the City’s tax base, enhancing the value of the proposed
Redevelopment Project Area, improving the environmental quality of the proposed
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Redevelopment Project Area and retaining and attracting employment opportunities
within the proposed Redevelopment Project Area. To achieve these objectives, the
Redevelopment Plan proposes to provide assistance by paying or reimbursing costs
related to the acquisition, construction and installation of public facilities, property
assembly, site preparation and improvement, environmental remediation, job training
and other eligible redevelopment project costs, the execution of one or more
redevelopment agreements, and the payment of financing, administrative and other
professional costs.
Prior to the date of the hearing, each taxing district having property in the
Redevelopment Project Area and the Illinois Department of Commerce and Economic
Opportunity may submit written comments to the City, to the attention of the City Clerk,
2100 Ridge Avenue, Evanston, Illinois 60201.
There is hereby convened a joint review board to consider the proposed
Redevelopment Plan and Project for and the designation of the proposed
Redevelopment Project Area and the adoption of tax increment allocation financing
therefor. The joint review board shall consist of a representative selected by each
community college district, local elementary school district and high school district or
each local community unit school district, park district, library district, township, fire
protection district and county that will have the authority to directly levy taxes on the
property within the Redevelopment Project Area at the time that the Redevelopment
Project Area is approved, a representative selected by the City, and a public member.
The first meeting of said joint review board shall be held at 3:00 pm. on the 2nd day of
October, 2012, at the Evanston City Hall, 2100 Ridge Avenue, Evanston, Illinois.
At the hearing, all interested persons or affected taxing districts may file written
objections with the City Clerk and may be heard orally with respect to any issues
regarding the approval of the Redevelopment Plan and Project for and the designation
of the Redevelopment Project Area and the adoption of tax increment allocation
financing therefor. The hearing may be adjourned by the Mayor and the City Council of
the City without further notice other than a motion to be entered upon the minutes of the
hearing fixing the time and place of the subsequent hearing.
City Clerk
City of Evanston
Cook County, Illinois
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To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Steve Griffin, Community & Economic Development Department Director
Johanna Nyden, Economic Development Coordinator
Subject: Overview of Plan for Implementation of Redevelopment of Chicago/Main
TIF District
Date: August 8, 2012
Summary:
The designation of the proposed Chicago/Main Tax Increment Financing District (TIF
District) creates opportunities for redevelopment of underutilized and vacant parcels and
the improvement of infrastructure in the Chicago Avenue/Main Street business district.
Staff has compiled a draft plan for implementation of the redevelopment of the area
within the TIF District and seeks City Council’s feedback on this document. It is
anticipated that City Council feedback will be utilized to develop a final version of this
document that will accompany the formal “City of Evanston TIF Redevelopment Plan
Chicago/Main TIF District” document through the various public review meetings. This
will serve as a guide for implementation of redevelopment plans for the next decade. It
outlines key needs for new infrastructure, opportunities for transit connectivity, open
space, and development of underutilized or vacant parcels.
Similar to the City’s Capital Improvement Plan, this document can routinely be updated
to address the changing needs and priorities of this district. The draft plan also includes
a preliminary budget that can be amended over time to reflect the changing needs on a
monetary basis.
Attachments:
Draft Implementation Plan for Redevelopment for Evanston’s Chicago/Main District
Memorandum
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DRAFT
Redevelopment Implementation Plan for
Evanston’s
Main Street/Chicago Avenue’s Business District
August 2012
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Executive Summary:
This document serves as a guide to the implementation of the proposed Chicago/Main
Tax Increment Financing (TIF) District. This “Redevelopment Implementation Plan”
connects the proposed budget to the Chicago/Main TIF to proposed projects within the
Chicago/Main Business District. The projects outlined in this document are conceived
to be implemented within the first five to ten years of the creation of the district.
Over the past twenty years, the City of Evanston has invested heavily in Downtown
Evanston and made it a regional destination for the Chicagoland area. In recent years
focus has moved to targeted investment in Evanston’s neighborhood business districts.
The Chicago/Main TIF District serves as a catalyst to make targeted reinvestment in the
business, pedestrian, and transit assets of this area.
The Main/Chicago business district is poised to capture new investment and
redevelopment activity. Like Downtown Evanston, this area includes both Metra and
CTA transit stations. The strong transit connectivity lends itself to support not just retail
and residential uses, but also office uses.
This plan outlines four major areas of potential new investment through the TIF District.
These include:
1) Transit-Oriented Development;
2) Public Infrastructure (streetscape, lighting, sewer, water);
3) Open Space; and
4) Private Development;
This document is to serve as a guide for how funds from the Chicago/Main TIF should
be spent over the next decade. The proposed budget for the TIF District is $25,000,000
for projects over the course of a 23-year period.
The Budget from the Chicago/Main TIF Redevelopment Plan:
Program/Improvements Estimated Costs
Land Acquisition, Assembly, Relocation $2,500,000
Site Prep, Remediation, Demolition, Site Grading $2,500,000
Utility Improvements $6,000,000
Rehabilitation of Existing Public and Private Structures ; Taxing
District Capital Improvements
$5,500,000
Public Facilities (Inc. Parking and Streetscaping) $4,500,000
Interest Costs Pursuant to the Act $2,000,000
Professional Service Costs $1,000,000
Job Training $500,000
Statutory School District Payments $500,000
TOTAL ESTIMATED TIF BUDGET $25,000,000
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Transit-Oriented Investment
Background:
This area is one of the most transit-rich parts of Evanston, if not the region. The
regional commuter rail line, Metra, has a stop along the Union Pacific North Line, just
south of Main Street. This rail line runs from Kenosha, Wisconsin to the downtown
Chicago terminus station at Ogilvie Transportation Center. The line includes 26 stations
between the two ends of the line. According to estimates provided by the Regional
Transportation Authority (RTA), the Union Pacific North Line saw an average of 28,277
boardings (passengers boarding a train bound in either direction) on this line each
weekday. The Main Street station saw approximately 869 average weekday boardings,
a figure that puts it in the top ten of highest train boardings on this route.
The CTA transit station, located at 836 Chicago Avenue, is served by the CTA’s Purple
Line. During rush hour travel, the Purple line travels to Chicago’s “Loop” stopping at
major downtown and northside destinations. During off-peak hours, the line travels
between the Wilmette terminus at Linden to Howard Street. In 2009, the average
weekday ridership in both north and south directions was 1,196 passengers per day.
In early 2012, the Regional Transportation Authority recognized that the Main/Chicago
area possesses a unique asset in transit opportunities and awarded the City of
Evanston a grant for planning work associated with a study to identify future station
improvements, improved cross platform connectivity, as well a future land use
recommendations.
Potential TIF Funding Sources Available:
Within the proposed TIF Budget, applicable activities associated with Transit-Oriented
Investment could be associated with these defined Programs/Improvements:
Utility Improvements ($6,000,000)
Public Facilities ($4,500,000)
Professional Service Costs ($1,000,000)
In total, there is approximately up to $11,500,000 available within the TIF budget for
activities or projects that could be associated with enhancing the CTA and Metra
stations and the environs. It is noteworthy to highlight that other activities identified
within this document could also be eligible for these budget items as well. The
development of a final budget for this document will ensure that all expenditures and
available funds are accounted for.
Recommended Action:
The study is expected to commence late 2012, early 2013 and will take approximately 9
to 12 months to complete. Following the completion of this study, staff recommends
that an implementation schedule be developed for the recommendations and proposed
transit improvements. This implementation schedule should include budget, and a clear
list of priorities for implementation. Additionally, it should include recommendations for
immediate improvements to the area (improved pedestrian amenities, bicycle racks, and
signage) as well as identify longer term projects. Subsequent to development of the
implementation schedule, this document should be adjusted to include changes and
budget.
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Public Infrastructure
Background:
Several infrastructure projects have been identified within the Chicago/Main TIF District
that could be incorporated into the annual City Capital Improvement Plan. The available
funds from the Chicago/Main TIF District will serve as a funding source for coming fiscal
years to pay for these necessary improvements.
Relief Sewer & Water Main Improvements:
The sewer and water infrastructure in the vicinity of Chicago Avenue and Main Street is
in most cases 100 years of age or older. While the area does not have a history of
water main or sewer failures, the age of infrastructure carries an increased risk of
failure. Staff estimates that improvements and projects to update the water mains and
relief sewers is approximately $2,840,000. An attached memorandum from David
Stoneback discusses these projects in further detail. The table below highlights the
recommended projects:
Potential Sewer/Water Capital Improvement Projects in the Main/Chicago TIF
District
Project Description Estimated Costs
Chicago Avenue Water Main Replacement $670,000
Custer Avenue Water Main Replacement $210,000
Sherman Avenue Water Main Replacement $675,000
Main Street Water Main Replacement $780,000
Washington Street Water Main Replacement $145,000
Custer Avenue Relief Sewer Extension $140,000
Small Diameter Sewer Rehabilitation $220,000
Total $2,840,000
Streetscape, Lighting, Alley and Roadway Improvements:
Many of the sidewalks, street lights, roads, and alleys are in need of repair or updating.
Public Works is currently in the process of reviewing the condition of the infrastructure
and will provide estimates of improvements in later drafts of this document.
Potential TIF Funding Sources Available:
Within the proposed TIF Budget, applicable activities associated with Public
Infrastructure could be associated with these defined Programs/Improvements:
Utility Improvements ($6,000,000
Public Facilities ($4,500,000)
Professional Service Costs ($1,000,000)
In total, there is approximately up to $11,500,000 available within the budget for
activities or projects associated with repair and improvement of infrastructure within the
district. It is noteworthy to highlight that other activities identified within this document
could also be eligible for these budget items as well. The development of a final budget
for this document will ensure that all expenditures and available funds are accounted
for.
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Recommended Action:
Incorporate the proposed projects outlined in the enclosed memorandum from Dave
Stoneback as well as projects identified by Public Works into the City of Evanston’s CIP
within five years of designation of the tax increment financing district.
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Open Space
Background:
While the area is a compact and urban environment, there are opportunities throughout
the district for open space or public art.
A primary example of potential new green and open space is the area along the rail
viaducts. St. Paul Park is located just south of the Main Street Newsstand on the
eastern side of the CTA tracks. This open space along the CTA tracks and Chicago
Avenue present an opportunity to create public open space that would be inviting to a
worker from a nearby business seeking a break from work or pause on a walk through
the neighborhood. Preliminary estimates to upgrade this park with new landscaping,
pavers, and street furniture range from $1,300,000 to $1,500,000.
As referenced in previous City Council discussions, there is not only a desire for public
art, but also several opportunities throughout the district. The rail viaducts and CTA and
Metra stations both offer unique venues and sites for public art installations.
Potential TIF Funding Sources Available:
Within the proposed TIF Budget, applicable activities associated with Open Space could
be associated with these defined Programs/Improvements:
Utility Improvements ($6,000,000)
Public Facilities ($4,500,000)
In total, there is approximately up to $10,500,000 available within the budget for
activities or projects associated with open space. It is noteworthy to highlight that other
activities identified within this document could also be eligible for these budget items as
well. The development of a final budget for this document will ensure that all
expenditures and available funds are accounted for.
Recommended Action:
Staff recommends that following the approval of the proposed TIF district and the
development of the RTA study, that staff work in coordination with the local Alderman,
and businesses to develop an implementation schedule for public open space
improvements. Also recommended is coordination with the Public Art Committee to
develop a public art program for the district. Art considered could be both permanent
and temporary in nature.
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Private Development at Main Street & Chicago Avenue
Background:
Historically, the property located at the southeast corner of Main Street and Chicago
Avenue was a two-story retail/office development. It was demolished in 2007 and was
slated for development as a mixed-use commercial and residential building. However,
after the owner failed to make timely payments on the loan, Cole Taylor Bank filed a
foreclosure lawsuit in late 2008. The property was then the subject of a $4.3 million
foreclosure lawsuit filing by Cole Taylor Bank. After the foreclosure, Staff closely
monitored the various parties and their interest in the acquisition and redevelopment of
the property. In December 2010, Cole Taylor Bank sold the property to OMS Evanston
LLC (“OMS”) for approximately $1.65 million.
Staff has worked with the development team for nearly two years to conceptualize
future redevelopment at this site. Initially OMS sought redevelopment of the property as
a mixed use retail and residential building. After much review and discussion with local
merchants, elected officials, and other stakeholders, it is the collective vision and desire
that the property is redeveloped as a mixed-use retail and office development.
The close proximity to both the CTA and the Metra Main Street stations make the
property highly transit accessible. Additionally, many Main Street merchants have
noted that after the removal of the previous vintage office building and the bank/office
property at the northwest corner of Main Street and Chicago Avenue, day-time foot
traffic into stores has decreased significantly.
The proposed office redevelopment is approximately 130,000 square feet and will
include retail at the ground floor, public parking on the upper floors, and office space on
the top floors. A copy of rendering and site plan is attached to this document. The total
cost of the project is estimated to be $21 million. The approximate development gap is
$12.3 million.
The total gross square footage of the office is estimated to be approximately 46,000.
The development of this office space could result in approximately 300 new office
workers to this neighborhood.
Potential TIF Funding Sources Available:
Within the proposed TIF Budget, applicable activities associated with Private
Development at Main Street and Chicago Avenue could be associated with these
defined Programs/Improvements:
Land Acquisition, Assembly, and Relocation ($2,500,000)
Site Prep, Remediation, Demolition, Site Grading ($2,500,000)
Public Facilities (Incl. Parking Facilities and Streetscape) ($4,500,000)
Interest Costs ($2,000,000)
Professional Development Service Costs ($1,000,000)
In total, there is approximately up to $12,500,000 available within the budget for
activities or projects associated with open space. It is noteworthy to highlight that other
activities identified within this document could also be eligible for these budget items as
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well. The development of a final budget for this document will ensure that all
expenditures and available funds are accounted for.
Recommended Action:
Staff recommends that a TIF Funding and Redevelopment Agreement be drafted
between the City and OMS-Evanston to determine how the development gap can be
funded. This agreement would also articulate the terms and conditions of funding for
development.
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Private Development throughout District
Background:
According to the report developed by Kane McKenna and Associates, the properties
located within the Main & Chicago TIF District are aging. Based on their assessment,
83 percent of the structures are 35 years or older. While the older buildings offer
character for this district, they also come with potentially higher costs for maintenance,
operation (greater energy usage), and lower likelihood of being accessible to persons
with disabilities.
Funds from the TIF district can be utilized in order to preserve these properties and offer
opportunities for redevelopment. Rehabilitation of properties within the district is an
eligible expense through the TIF district.
Potential TIF Funding Sources Available:
Within the proposed TIF Budget, applicable activities associated with Private
Development throughout District could be associated with these defined
Programs/Improvements:
Land Acquisition, Assembly, and Relocation ($2,500,000)
Rehabilitation of Existing Public and Private Structures ($5,500,000)
In total, there is approximately up to $8,000,000 available within the budget for activities
or projects associated with open space. It is noteworthy to highlight that other activities
identified within this document could also be eligible for these budget items as well. The
development of a final budget for this document will ensure that all expenditures and
available funds are accounted for.
Recommended Action:
Allocation of $1,000,000 over the course of the TIF district’s life to spend on property
rehabilitation that preserves historic structures, modifies buildings for modern use, and
creates a more aesthetically pleasing district.
380 of 660
DRAFT Budget for Redevelopment Implementation Plan
Investment Estimated Cost
Infrastructure
Water/Sewer $2,800,000
Road DRAFT – To Be Determined
Transit-Oriented Development
[**Line Items Pending Study**] DRAFT – To Be Determined
Open Space
St. Paul Park Improvements $300,000 - $700,000
Private Development
Main & Chicago Development $9,000,000 - $12,000,000
Building Improvements in District $1,000,000
TOTAL BUDGET DRAFT – To Be Determined
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Attachments:
1) Staff Memorandum, Infrastructure Improvements (Sewer/Water)
2) Proposed Main & Chicago Development
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1
To: Marty Lyons, Assistant City Manager/Treasurer
From: David Stoneback, Utilities Director
Kristin Rehg – Utilities Management Analyst
Subject: Proposed Chicago & Main TIF Area – Potential Capital Improvement
Projects
Date: July 5, 2012
The Utilities Department has identified several water and sewer capital improvement
projects in the proposed Chicago & Main Tax Increment Financing (TIF) area. While
there is not a history of recurring water and sewer main failures in this area, the fact
remains that its critical water and sewer infrastructure is over 100 years old and carries
an ever increasing risk of failure due to its age.
Considering the City’s efforts to attract businesses to this area, proactive infrastructure
renewal is recommended here. This will allow active control of the timing and location
of construction work, and minimize construction costs (as compared to the high cost,
and unscheduled road closures and water shut-offs, that accompany emergency
repairs). The recommended projects are summarized below, with detailed project
descriptions and location maps on the following pages.
Project Description Estimated Cost
Chicago Avenue Water Main Replacement $0,670,000
Custer Avenue Water Main Replacement $0,210,000
Sherman Avenue Water Main Replacement $0,675,000
Main Street Water Main Replacement $0,780,000
Washington Street Water Main Replacement $0,145,000
Custer Avenue Relief Sewer Extension $0,140,000
Small Diameter Sewer Rehabilitation $0,220,000
Total $2,840,000
Memorandum
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2
PROJECT TITLE: CHICAGO AVENUE WATER MAIN REPLACEMENT
Project Location: Chicago Avenue from Washington Street to Greenleaf Street
Estimated Cost: $670,000
Detailed Project Description
This section of Chicago Avenue includes a 10-inch diameter water main from
Washington to Main, and a 6-inch water main from Main to Greenleaf. Both water
mains were installed in 1907. The proposed water main along this entire corridor is 10-
inch diameter. Both pipelines are recommended for replacement due to their age (over
100 years) and to address known fire flow deficiencies in this area.
Construction Probable Cost Estimate
No. Item Description Quantity Unit
Unit
Price Total
1 Installation of 10” water main on Chicago Avenue 1,760 LF $380 $668,800
TOTAL (rounded) $670,000
PROJECT TITLE: CUSTER AVENUE WATER MAIN REPLACEMENT
Project Location: Custer Avenue from Main Street to Lee Street
Estimated Cost: $210,000
Detailed Project Description
This section of Custer Avenue includes a 4-inch diameter water main installed in 1907,
and a 6-inch diameter water main installed in 1988. The proposed improvements
include replacing the 4-inch water main with an 8-inch main to meet the City’s current
minimum water main size requirements. These improvements are primarily
recommended due to pipe age (over 100 years). The 6-inch main is not recommended
for replacement as it is relatively new.
Construction Probable Cost Estimate
No. Item Description Quantity Unit
Unit
Price Total
1 Installation of 8” water main on Custer Avenue 545 LF $380 $207,100
TOTAL (rounded) $210,000
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3
PROJECT TITLE: SHERMAN AVENUE WATER MAIN REPLACEMENT
Project Location: Sherman Avenue from Washington Street to north of Main Street
Estimated Cost: $675,000
Detailed Project Description
This section of Sherman Avenue includes an 8-inch diameter water main from
Washington to Main, and parallel 6-inch and 12-inch diameter water mains starting at
Main Street and running north. All of these water mains were installed in 1907. The
proposed improvements include replacing the 8-inch and 12-inch diameter mains in
kind, and replacing the 6-inch diameter main with an 8-inch main to meet the City’s
current minimum water main size requirements. These improvements are primarily
recommended due to pipe age (over 100 years).
Construction Probable Cost Estimate
No. Item Description Quantity Unit
Unit
Price Total
1 Installation of 8” water main on Sherman Avenue 1,331 LF $380 $505,780
2 Installation of 12” water main on Sherman Avenue 436 LF $380 $165,680
TOTAL (rounded) $675,000
PROJECT TITLE: MAIN STREET WATER MAIN REPLACEMENT
Project Location: Main Street from Sherman Avenue to Hinman Avenue
Estimated Cost: $780,000
Detailed Project Description
The existing water main on this section of Main Street is 10-inch diameter from
Sherman to Chicago, and 6-inch diameter from Chicago to Hinman. These mains were
installed in 1907. The proposed water main is 12-inch diameter. This replacement is
recommended due to pipe age (over 100 years) and to address known fire flow
deficiencies in this area.
Construction Probable Cost Estimate
No. Item Description Quantity Unit
Unit
Price Total
1 Installation of 12” water main on Main Street 1,155 LF $380 $785,400
TOTAL (rounded) $780,000
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4
PROJECT TITLE: WASHINGTON STREET WATER MAIN REPLACEMENT
Project Location: Washington Street from Sherman Avenue to Custer Avenue
Estimated Cost: $145,000
Detailed Project Description
The existing water main on this section of Washington Street is 6-inch diameter and
was installed in 1907. The proposed water main is 8-inch diameter to meet the City’s
current minimum water main size requirements. This replacement is recommended
primarily due to the pipe’s age (over 100 years).
Construction Probable Cost Estimate
No. Item Description Quantity Unit
Unit
Price Total
1 Installation of 8” water main on Washington Street 505 LF $380 $141,400
TOTAL (rounded) $145,000
PROJECT TITLE: CUSTER AVENUE RELIEF SEWER EXTENSION
Project Location: From alley behind 900-block of Sherman Avenue to Custer Avenue
Estimated Cost: $140,000
Detailed Project Description
Custer Avenue pitches sharply downward from Main Street to Lee Street, resulting in
flooding during heavy rains due to the flow restrictors installed in the combined sewer
inlets on this portion of the street. A relief sewer exists in the alley that runs between
the 900-blocks of Sherman and Custer. This relief sewer could be extended to directly
drain two combined sewer structures on Custer near Lee Street. Further, the storm
runoff that accumulates due to flow restrictors installed in combined sewer structures
further south of Lee Street will also drain to the relief sewer via the two directly
connected structures (they will have their restrictors removed). These improvements
should alleviate most flooding issues on this segment of Custer Avenue.
Construction Probable Cost Estimate
No. Item Description Quantity Unit
Unit
Price Total
1 Extend 16” relief sewer from alley to Custer Avenue 400 LF $350 $140,000
TOTAL (rounded) $140,000
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5
PROJECT TITLE: SMALL DIAMETER SEWER REHABILITATION
Project Location: Various streets as noted below
Estimated Cost: $220,000
Detailed Project Description
This project includes rehabilitation of small diameter sewers on portions of Chicago
Avenue, Custer Avenue, and Washington Street, as well as a portion of an alley running
behind the 700-block of Main Street (between Custer and Sherman). The existing
sewers were constructed of vitrified clay and are approximately 100 years old. The
method of rehabilitation will be cured-in-place pipe (CIPP) lining. The scope includes
lining approximately 2,940 LF of 9-inch to 20-inch diameter sewer.
Construction Probable Cost Estimate
No. Item Description Quantity Unit
Unit
Price Total
1 CIPP Lining of 15” Chicago Ave. sewer (vicinity of Lee St) 667 LF $80 $53,360
2 CIPP Lining of 12” Chicago Ave. sewer (Main to
Washington)
378 LF $57 $21,546
3 CIPP Lining of 9” Custer Ave. sewer (Main north to end) 590 LF $47 $27,730
4 CIPP Lining of 12” Custer Ave. sewer (at Washington St) 46 LF $57 $2,622
5 CIPP Lining of 16” Custer Ave. sewer (at Main St) 18 LF $80 $1,440
6 CIPP Lining of 20” Custer Ave. sewer (Washington to Main) 144 LF $103 $14,832
7 CIPP Lining of 9” Main St. alley sewer (Sherman to Custer) 367 LF $47 $17,249
8 CIPP Lining of 9” Washington St. sewer (Sherman to
Custer)
431 LF $47 $20,257
9 CIPP Lining of 10” Washington St. sewer (Custer to
Chicago)
295 LF $47 $13,865
10 Allowance for lateral reinstatements 240 ea $150 $36,000
11 Allowance for trimming protruding taps 20 ea $400 $8,000
TOTAL (rounded) $220,000
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Building Rendering
1
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Grade Level – Option 1
2
389 of 660
Grade Level – Option 2
3
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Level 2
4
391 of 660
Parking Levels 3-4
5
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5th Floor Plan
6
393 of 660
Office Levels 6-8
7
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For City Council Meeting of August 13, 2012 Item A10
Ordinance 78-O-12: Authorizing the Sale of Surplus Fleet Vehicles
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Lonnie Jeschke, Manager Fleet Services
Subject: Ordinance 78-O-12 Authorizing the Sale of Surplus Property
Date: August 1, 2012
Recommended Action:
Staff recommends the City Council approve Ordinance 78-O-12 authorizing the sale of
various vehicles and equipment owned by the City through public auction. The vehicles
and equipment are either presently out of service or will be, and are assigned to various
divisions/departments within the City of Evanston.
Funding Source:
N/A
Summary:
The Fleet Services Division typically participates in two to three vehicle and equipment
auctions per year in the Northern Illinois area. The auctions are provided on behalf of
Obenauf Auctioneers Service, 118 North Orchard, Round Lake, Illinois 60073.
This request authorizes the Fleet Division of the Public Works Department to sell the 43
vehicles and equipment listed in the table below through Obenauf Auction Services Live
Auction on Saturday, September 29, 2012 at the Lake County Fairgrounds located at
1060 E. Peterson Road in Grayslake, Illinois 60030, or any subsequent Obenauf online
internet auction, to the highest bidder. All proceeds from the auction will be credited to
account number 7705.56065, Sale of Surplus Property.
Legislative History:
N/A
Attachments:
Ordinance 78-O-12: Authorizing the Sale of Surplus Fleet Vehicles Owned by the City of
Evanston (Obenauf Auction Service Municipal Equipment Auction)
Memorandum
395 of 660
Page 2 of 3
SURPLUS FLEET VEHICLES/EQUIPMENT
Cost
Center
#
Department
Vehicle
#
Vehicle
Make
Model
Year V.I.N. # Overall
Condition Status
2265 Police 22 Crown Vic 2004 2FAHP71W64X176249 Poor Replacement
on order
2265 Police 25 Crown Vic 2004 2FAHP71W44X176251 Poor Replacement
on order
2210 Police 50 Crown Vic 2009 2FAHP71V59X105042 Poor Replacement
on order
2210 Police 51 Crown Vic 2009 2FAHP71V99X105044 Poor Replacement
on order
2215 Police 64 Crown Vic 2003 2FAFP71W33X130268 Poor Replacement
on order
2210 Police 67 Crown Vic 2009 2FAHP71V69X105048 Poor Replacement
on order
2230 Police 71 Crown Vic 2003 2FAHP71W53X211099 Poor Replacement
on order
2265 Police 72 Crown Vic 2004 2FAHP71W44X176248 Poor Replacement
on order
2215 Police 78 Crown Vic 2004 2FAHP71W24X176247 Poor Replacement
on order
2230 Police 82 Crown Vic 2006 2FAHP71W46X149151 Poor Replacement
on order
2230 Police 86 Crown Vic 2003 2FAHP71W33X211098 Poor Replacement
on order
1941 Parking
Enforcement
101 Jeep 1999 1J4FY19S8XP413891 Very Poor Replacement
on order
1941 Parking
Enforcement
103 Jeep 2003 1J4FA39S93P327824 Poor Replacement
on order
1941 Parking
Enforcement
104 Jeep 2003 1J4FA39SO3P327825 Poor Replacement
on order
1941 Parking
Enforcement
107 Jeep 2003 1J4FA39S73P327823 Poor Replacement
on order
1941 Parking
Enforcement
108 Jeep 2003 1J4FA39S53P328324 Poor Replacement
on order
1941 Parking
Enforcement
109 Jeep 2003 1J4FA39S33P328323 Poor Replacement
on order
1941 Parking
Enforcement
110 Jeep 2003 1J4FA39S43P328329 Poor Replacement
on order
1941 Parking
Enforcement
111 Jeep 2003 1J4FA39S73P328325 Poor Replacement
on order
1941 Parking
Enforcement
112 Jeep 2003 1J4FA39S93P328326 Poor Replacement
on order
396 of 660
Page 3 of 3
1941 Parking
Enforcement
113 Jeep 2003 1JF4FA39S03P328327 Poor Replacement
on order
1941 Parking
Enforcement
114 Jeep 2003 1J4FA39S23P328328 Poor Replacement
on order
1941 Parking
Enforcement
115 Jeep 1999 1J4FY19SXXP413892 Poor Replacement
on order
7005 Parking Lots 143 Dodge
Pick-up
1998 1B7GG22X9WS718000 Poor Replacement
on order
7005 Parking Lots 145 Dodge
Dakota
2000 1B7GG22X5YS780545 Poor Replacement
on order
2670 P.W. Traffic 158 Ford F-550 2000 1FDAF56F6YED67880 Poor Replacement
on order
2640 P.W. Traffic 166 Ford F-250 2003 1FTNF21L63ED85158 Poor Replacement
on order
3807 Facilities
Mgmt.
259 Ford F-350 1994 2FDJF37G2RCA70625 Very Poor Replacement
on order
2315 E.F. &
L.S.S.
315 Freight
liner
2000 1FV3GFBC6HA74028 Poor Replacement
on order
2315 E.F. &
L.S.S.
325 Pierce
Dash
1991 4P1CT02D1RA000303 Very Poor Replacement
on order
2315 E.F. &
L.S.S.
327 Pierce
Dash
1987 1P9CT01B1HA040085 Very Poor Replacement
on order
3080 Beaches 503 Chevy
Pick-up
1998 1GCGK24F8WE199443 Poor Replacement
on order
3515 Pkwy Trees 513 Chevy
Pick-up
1998 1GCGK24F4WE197463 Poor Replacement
on order
3510 Horticulture
Maintenance
527 Ford F-350 1999 1FDWW36F3XED3256
2
Very Poor Replacement
on order
3515 Parkway
Trees
567 Vermeer
Chipper
1999 1679 Poor Replacement
on order
3520 Dutch Elm
Disease
579 Ford F-700 1994 1FDNK74CBRVA2976
9
Poor Replacement
on order
2670 P.W. Streets 615 I.H. 4900 1998 1HTSHAR2WH535252 Poor Replacement
on order
2670 P.W. Streets 625 Ford LTS
8000 1995 1FDZY82E4SVA19691 Poor Replacement
on order
2670 P.W. Streets 627 Ford LTS
8000 1996 1FDZY82E4TVA11156 Very Poor Replacement
on order
2670 P.W. Streets 634 Ford F-350 2004 1FDWX37P54ED46107
Poor Replacement
on order
2670 P.W. Streets 635 Ford F-350 2003 1FTSX31P33ED85191 Poor Replacement
on order
2670 P.W. Streets 636 Ford LTS
8000 1995 1FDZY82E9SVA19901 Poor Replacement
on order
7710 P.W. Fleet
Services
761 Chevy
K2500
1998 1GCGK24F7WE19536 Very Poor Replacement
on order
397 of 660
7/19/2012
78-O-12
AN ORDINANCE
Authorizing the Sale of Surplus Fleet Vehicles
Owned by the City of Evanston
(Obenauf Auction Service Municipal Equipment Auction)
WHEREAS, the City Council of the City of Evanston has determined that it
is no longer necessary, practical, or economical for the best interest of the City to retain
ownership of certain surplus fleet vehicles that have an aggregate value in excess of one
thousand, five hundred dollars ($1,500.00) and are described in Exhibit A, which is
attached hereto and incorporated herein by reference; and
WHEREAS, the City Council has determined that it is in the best interest of
the City of Evanston to sell said surplus fleet vehicles to the highest bidder,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: Pursuant to Subsection 1-17-3-(B) of the Evanston City
Code of 1979, as amended, the City Council hereby authorizes and directs the City
Manager to sell the aforementioned surplus fleet vehicles, upon terms and conditions he
deems reasonable, necessary, and in the best interests of the City, to the highest bidder
at the Obenauf Auction Service Municipal Vehicles & Equipment Auction to be held on
September 29, 2012 at the Lake County Fairgrounds Facility located at 1060 E. Peterson
Road in Grayslake, Illinois, 60030, or at any subsequent Obenauf online auction.
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78-O-12
~2~
SECTION 3: Upon payment of the price indicated by the Obenauf
Auction Service, the City Manager is hereby authorized to convey evidence of
ownership of aforesaid surplus personal fleet vehicles to the Obenauf Auction Service.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 6: This ordinance shall be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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78-O-12
~3~
EXHIBIT A
SURPLUS FLEET VEHICLES/EQUIPMENT
Cost
Center
#
Department
Vehicle
#
Vehicle
Make
Model
Year V.I.N. # Overall
Cond. Status
2265 Police 22 Crown
Vic
2004 2FAHP71W64X176249 Poor Replacement
on order
2265 Police 25 Crown
Vic
2004 2FAHP71W44X176251 Poor Replacement
on order
2210 Police 50 Crown
Vic
2009 2FAHP71V59X105042 Poor Replacement
on order
2210 Police 51 Crown
Vic
2009 2FAHP71V99X105044 Poor Replacement
on order
2215 Police 64 Crown
Vic
2003 2FAFP71W33X130268 Poor Replacement
on order
2210 Police 67 Crown
Vic
2009 2FAHP71V69X105048 Poor Replacement
on order
2230 Police 71 Crown
Vic
2003 2FAHP71W53X211099 Poor Replacement
on order
2265 Police 72 Crown
Vic
2004 2FAHP71W44X176248 Poor Replacement
on order
2215 Police 78 Crown
Vic
2004 2FAHP71W24X176247 Poor Replacement
on order
2230 Police 82 Crown
Vic
2006 2FAHP71W46X149151 Poor Replacement
on order
2230 Police 86 Crown
Vic
2003 2FAHP71W33X211098 Poor Replacement
on order
1941 Parking
Enforcement
101 Jeep 1999 1J4FY19S8XP413891 Very
Poor
Replacement
on order
1941 Parking
Enforcement
103 Jeep 2003 1J4FA39S93P327824 Poor Replacement
on order
1941 Parking
Enforcement
104 Jeep 2003 1J4FA39SO3P327825 Poor Replacement
on order
1941 Parking
Enforcement
107 Jeep 2003 1J4FA39S73P327823 Poor Replacement
on order
1941 Parking
Enforcement
108 Jeep 2003 1J4FA39S53P328324 Poor Replacement
on order
1941 Parking
Enforcement
109 Jeep 2003 1J4FA39S33P328323 Poor Replacement
on order
1941 Parking
Enforcement
110 Jeep 2003 1J4FA39S43P328329 Poor Replacement
on order
1941 Parking
Enforcement
111 Jeep 2003 1J4FA39S73P328325 Poor Replacement
on order
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78-O-12
~4~
1941 Parking
Enforcement
112 Jeep 2003 1J4FA39S93P328326 Poor Replacement
on order
1941 Parking
Enforcement
113 Jeep 2003 1JF4FA39S03P328327 Poor Replacement
on order
1941 Parking
Enforcement
114 Jeep 2003 1J4FA39S23P328328 Poor Replacement
on order
1941 Parking
Enforcement
115 Jeep 1999 1J4FY19SXXP413892 Poor Replacement
on order
7005 Parking Lots 143 Dodge
Pick-up
1998 1B7GG22X9WS718000 Poor Replacement
on order
7005 Parking Lots 145 Dodge
Dakota
2000 1B7GG22X5YS780545 Poor Replacement
on order
2670 P.W. Traffic 158 Ford F-
550
2000 1FDAF56F6YED67880 Poor Replacement
on order
2640 P.W. Traffic 166 Ford F-
250
2003 1FTNF21L63ED85158 Poor Replacement
on order
3807 Facilities
Mgmt.
259 Ford F-
350
1994 2FDJF37G2RCA70625 Very
Poor
Replacement
on order
2315 E.F. & L.S.S. 315 Freight
liner
2000 1FV3GFBC6HA74028 Poor Replacement
on order
2315 E.F. & L.S.S. 325 Pierce
Dash
1991 4P1CT02D1RA000303 Very
Poor
Replacement
on order
2315 E.F. & L.S.S. 327 Pierce
Dash
1987 1P9CT01B1HA040085 Very
Poor
Replacement
on order
3080 Beaches 503 Chevy
Pick-up
1998 1GCGK24F8WE199443 Poor Replacement
on order
3515 Pkwy Trees 513 Chevy
Pick-up
1998 1GCGK24F4WE197463 Poor Replacement
on order
3510 Horticulture
Maintenance
527 Ford F-
350
1999 1FDWW36F3XED32562 Very
Poor
Replacement
on order
3515 Parkway
Trees
567 Vermeer
Chipper
1999 1679 Poor Replacement
on order
3520 Dutch Elm
Disease
579 Ford F-
700
1994 1FDNK74CBRVA29769 Poor Replacement
on order
2670 P.W. Streets 615 I.H. 4900 1998 1HTSHAR2WH535252 Poor Replacement
on order
2670 P.W. Streets 625 Ford LTS
8000 1995 1FDZY82E4SVA19691 Poor Replacement
on order
2670 P.W. Streets 627 Ford LTS
8000 1996 1FDZY82E4TVA11156 Very
Poor
Replacement
on order
2670 P.W. Streets 634 Ford F-
350
2004 1FDWX37P54ED46107
Poor Replacement
on order
2670 P.W. Streets 635 Ford F-
350
2003 1FTSX31P33ED85191 Poor Replacement
on order
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78-O-12
~5~
2670 P.W. Streets 636 Ford LTS
8000
1995 1FDZY82E9SVA19901 Poor Replacement
on order
7710 P.W. Fleet
Services
761 Chevy
K2500
1998 1GCGK24F7WE19536 Very
Poor
Replacement
on order
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For City Council meeting of August 13, 2012 Item A11
Ordinance 79-O-12: Decreasing Class B Liquor License Golden Olympic
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Subject: Ordinance 79-O-12, Decreasing the number of Class B Liquor Licenses
due to end of alcohol sales at Golden Olympic
Date: July 26, 2012
Recommended Action:
Staff recommends adoption of Ordinance 79-O-12.
Funding Source:
N/A
Summary:
Ordinance 79-O-12 amends Subsection 3-5-6-(B) of the Evanston City Code of 1979
(“City Code”), as amended, to decrease the number of Class B liquor licenses from 17
to 16 due to the end of alcohol sales at Golden Olympic, 1608 Chicago Avenue. This
ordinance amends the City Code to reflect withdrawal of the Class B liquor license
previously issued to Golden Olympic.
Legislative History:
N/A
Attachments:
Ordinance 79-O-12
Memorandum
403 of 660
7/26/2012
79-O-12
AN ORDINANCE
Amending City Code Subsection 3-5-6-(B)
to Decrease the Number of Class B Liquor Licenses
from Seventeen to Sixteen
(Golden Olympic, 1608 Chicago Avenue)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 3-5-6-(B) of the Evanston City Code of 1979, as
amended, is hereby further amended by decreasing the number of Class B liquor
licenses from seventeen (17) to sixteen (16), to read as follows:
3-5-6-(B): CLASS B licenses, which shall authorize the sale on the premises
specified of alcoholic liquor only for consumption on the premises while food is
available. Such licenses may be issued only to hotels or restaurants in the core area.
Establishments holding Class B licenses must have some food service available when
alcoholic liquor is being sold. The meanings of “hotel,” “restaurant,” and “core area”
shall be as defined in Section 3-5-1 of this Chapter. The applicant for the renewal only
of such licenses may elect to pay the amount herein semiannually. Such election shall
be made at the time of application.
The annual single payment fee for initial issuance or renewal of such license shall be
four thousand three hundred dollars ($4,300.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-5-7 of this Chapter, shall be
four thousand five hundred fifteen dollars ($4,515.00).
No more than seventeen (17) sixteen (16) such licenses shall be in force at
any one time.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this Ordinance or application thereof to
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any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid application of this
Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
_________________________, 2012
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
405 of 660
For City Council meeting of August 13, 2012 Item A12
Ordinance 80-O-12: Decreasing Class C Liquor Licenses Gio Restaurant
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Subject: Ordinance 80-O-12, Decreasing the number of Class C Liquor Licenses
due to closure of Gio Restaurant
Date: July 26, 2012
Recommended Action:
Staff recommends adoption of Ordinance 80-O-12.
Funding Source:
N/A
Summary:
Ordinance 80-O-12 amends Subsection 3-5-6-(B) of the Evanston City Code of 1979
(“City Code”), as amended, to decrease the number of Class C liquor licenses from 31
to 30 due to the closure of Gio Restaurant, 1631 Chicago Avenue. This ordinance
amends the City Code to reflect withdrawal of the Class C liquor license previously
issued to Gio Restaurant.
Legislative History:
N/A
Attachments:
Ordinance 80-O-12
Memorandum
406 of 660
7/26/2012
80-O-12
AN ORDINANCE
Amending City Code Subsection 3-5-6-(C)
to Decrease the Number of Class C Liquor Licenses
from Thirty-One to Thirty
(Closure of Gio Restaurant, 1631 Chicago Ave.)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 3-5-6-(C) of the Evanston City Code of 1979, as
amended, is hereby further amended by decreasing the number of Class C liquor
licenses from thirty-one (31) to thirty (30), to read as follows:
(C) CLASS C licenses, which shall authorize the retail sale in restaurants only of
alcoholic liquor for consumption on the premises where sold. No such license
may be granted to or retained by an establishment in which the facilities for food
preparation and service are not primarily those of a “restaurant”, as defined in
Section 3-5-1 of this Chapter. It shall be unlawful for any person licensed
hereunder to sell "alcoholic liquor" at a "bar", as defined in Section 3-5-1 of this
Chapter, except to persons attending a reception or party not open to the public.
Alcoholic liquor may be sold in restaurants holding class C licenses only during
the period when their patrons are offered a complete meal. The applicants for the
renewal of such licenses may elect to pay the amount required herein
semiannually or annually. Such election shall be made at the time of application.
The annual single-payment fee for initial issuance or renewal of such license
shall be . . . . . . . . . . . . $2,800.00
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable pursuant to the provisions of Section 3-5-7 of this
Chapter, shall be . . . . . . . . . . . . . . $2,940.00
No more than thirty-one (31) thirty (30) such licenses shall be in force at
any one time.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
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SECTION 3: If any provision of this Ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid application of this
Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
_________________________, 2012
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
408 of 660
For City Council meeting of August 13, 2012 Item A13
Ordinance 81-O-12: Decreasing Class C Liquor Licenses Austin’s Tacos
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Subject: Ordinance 81-O-12, Decreasing the number of Class C Liquor Licenses
due to closure of Austin’s Tacos
Date: July 26, 2012
Recommended Action:
Staff recommends adoption of Ordinance 81-O-12.
Funding Source:
N/A
Summary:
Ordinance 81-O-12 amends Subsection 3-5-6-(B) of the Evanston City Code of 1979
(“City Code”), as amended, to decrease the number of Class C liquor licenses from 30
to 29 due to the closure of Austin’s Tacos, 622 Davis Street. This ordinance amends
the City Code to reflect withdrawal of the Class C liquor license previously issued to
Austin’s Tacos.
Legislative History:
N/A
Attachments:
Ordinance 81-O-12
Memorandum
409 of 660
7/26/2012
81-O-12
AN ORDINANCE
Amending City Code Subsection 3-5-6-(C)
to Decrease the Number of Class C Liquor Licenses
from Thirty to Twenty-Nine
(Closure of Austin’s Tacos, 622 Davis St.)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 3-5-6-(C) of the Evanston City Code of 1979, as
amended, is hereby further amended by decreasing the number of Class C liquor
licenses from thirty (30) to twenty-nine (29), to read as follows:
(C) CLASS C licenses, which shall authorize the retail sale in restaurants only of
alcoholic liquor for consumption on the premises where sold. No such license
may be granted to or retained by an establishment in which the facilities for food
preparation and service are not primarily those of a “restaurant”, as defined in
Section 3-5-1 of this Chapter. It shall be unlawful for any person licensed
hereunder to sell "alcoholic liquor" at a "bar", as defined in Section 3-5-1 of this
Chapter, except to persons attending a reception or party not open to the public.
Alcoholic liquor may be sold in restaurants holding class C licenses only during
the period when their patrons are offered a complete meal. The applicants for the
renewal of such licenses may elect to pay the amount required herein
semiannually or annually. Such election shall be made at the time of application.
The annual single-payment fee for initial issuance or renewal of such license
shall be . . . . . . . . . . . . $2,800.00
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable pursuant to the provisions of Section 3-5-7 of this
Chapter, shall be . . . . . . . . . . . . . . $2,940.00
No more than thirty (30) twenty-nine (29) such licenses shall be in force at
any one time.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
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SECTION 3: If any provision of this Ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid application of this
Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
_________________________, 2012
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
411 of 660
For City Council Meeting of August 13, 2012 Item A14
Ordinance 82-O-12: One-Way South Traffic on Forest Avenue during Lincoln
School Drop-Off and Pick-Up Hours
For Introduction and Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Rajeev Dahal, Senior Traffic Engineer
Subject: Ordinance 82-O-12 One-Way South Traffic during Lincoln School Drop-Off
and Pick-Up Hours on Forest Avenue between Lee Street and Main Street
Date: August 2, 2012
Recommended Action:
Staff recommends City Council adoption of Ordinance 82-O-12 which amends Section
10-11-4 (A), Schedule IV (A) of the City Code to make Forest Avenue one-way south
from Lee Street to Main Street during Lincoln School drop-off and pick-up hours.
Suspension of the Rules is requested for Introduction and Action on August 13, 2012.
Funding Source:
Signs will be funded through the general fund budget 2670.65115, Traffic Control
Supplies.
Summary:
Recently, School District 65 proposed lengthening the drop-off area on Forest Avenue
to accommodate more vehicles. The City opposed their proposal because it would
eliminate the parkway which serves as a buffer between the children and the traffic on
Forest Avenue and would result in additional maintenance requirements for snow and
ice control. Because of these and other issues, City staff and District 65 administration
are recommending that northbound traffic be restricted on Forest Avenue at Main Street
during the school drop-off and pick-up hours. This has been done at various other
schools to improve circulation including Judson Avenue at Lee Street adjacent to
Lincoln School. A folding Do-Not-Enter sign would be installed at the intersection and
the school crossing guard will open and close it. Traffic counts done at the intersection
indicate that about 60 to 70 vehicles would be diverted to other streets during this time.
Since some of the traffic will be using Michigan Avenue, staff recommends that the
Michigan Avenue and Lee Street intersection be converted to a Four-Way stop
controlled intersection. Some school children cross at this intersection and will need the
gap to do so with the increased traffic. (See next agenda item A15, proposed Ordinance
83-O-12.)
Attachment
Ordinance 82-O-12
Memorandum
412 of 660
8/1/2012
82-O-12
AN ORDINANCE
Amending Section 10-11-4(A), Schedule IV(A), “One-Way Streets,” to
Make Forest Avenue One-Way South From Lee Street to Main Street
During Lincoln School Drop-Off and Pick-Up Hours
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Section 10-11-4(A), Schedule IV(A), “One-Way Streets” of
the Evanston City Code, 1979, as amended, is hereby further amended by adding the
following:
Forest Avenue – Lee Street to Main Street During Lincoln School Drop-Off
and Pick-Up hours. South Only.
SECTION 2: That the findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as provided
by the Illinois Complied Statues and the courts of the State of Illinois.
SECTION 3: That all ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: That this Ordinance 82-O-12 shall be in full force and effect
from and after its passage, approval and publication in the manner provided by law.
SECTION 5: That if any provision of this Ordinance 82-O-12 or application
thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance 82-O-12 that can
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be given effect without the invalid application or provision, and each invalid provision or
invalid application of this Ordinance 82-O-12 is severable.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene
City Clerk
Approved as to form:
______________________________
Grant Farrar
Corporation Counsel
414 of 660
For City Council Meeting of August 13, 2012 Item A15
Ordinance 83-O-12: Four-Way Stop at Michigan Avenue and Lee Street
For Introduction and Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Rajeev Dahal, Senior Traffic Engineer
Subject: Ordinance 83-O-12 Four-Way Stop at Michigan Avenue and Lee Street
Date: August 2, 2012
Recommended Action:
Staff recommends City Council adoption of Ordinance 83-O-12 which amends Section
10-11-5 (D), Schedule V (D) of the City Code to establish a Four-Way Stop at Michigan
Avenue and Lee Street intersection. Suspension of the Rules is requested for
Introduction and Action on August 13, 2012.
Funding Source:
Signs will be funded through the general fund budget 2670.65115, Traffic Control
Supplies.
Summary:
With the restriction of northbound traffic on Forest Avenue during the Lincoln School
drop-off and pick-up hours (see agenda item A14, proposed Ordinance 82-O-12), about
60 to 70 vehicles would be diverted to other streets during this time. Since some of the
traffic will be using Michigan Avenue, staff recommends that the Michigan Avenue and
Lee Street intersection be converted to a Four-Way stop controlled intersection. Some
school children cross at this intersection and will need the gap to do so with the
increased traffic.
Attachment
Ordinance 83-O-12
Memorandum
415 of 660
8/1/2012
83-O-12
AN ORDINANCE
Amending Section 10-11-5(D), Schedule V(D)
of the Evanston City Code, “Four-Way Stops”
(Four-Way Stop at Michigan Avenue and Lee Street)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Section 10-11-5(D), Schedule V(D), “Four-Way Stops” of
the Evanston City Code, 1979, as amended, is hereby further amended by adding the
following:
N. & S. and E. & W. Traffic at Michigan Avenue and Lee Street.
SECTION 2: That the findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as provided
by the Illinois Complied Statues and the courts of the State of Illinois.
SECTION 3: That all ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: That this Ordinance 83-O-12 shall be in full force and effect
from and after its passage, approval and publication in the manner provided by law.
SECTION 5: That if any provision of this Ordinance 83-O-12 or application
thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance 83-O-12 that can
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be given effect without the invalid application or provision, and each invalid provision or
invalid application of this Ordinance 83-O-12 is severable.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene
City Clerk
Approved as to form:
______________________________
Grant Farrar
Corporation Counsel
417 of 660
For City Council Meeting of August 13, 2012 Item A16
Ordinance 85-O-12: Amending Schedule for Speed Limits Central and Chicago
For Introduction and Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Rajeev Dahal, Senior Traffic Engineer
Subject: Ordinance 85-O-12 Amending Schedule I to Reduce Speed Limits on
Chicago Avenue and Central Street
Date: August 7, 2012
Recommended Action:
Staff recommends the adoption of the proposed ordinance 85-O-12 by which the City
Council would amend Section 10-11-1, Schedule I of the City Code to establish a 25
mile per hour speed limit on Chicago Avenue from Dempster Street to South Boulevard
and on Central Street from McDaniel Avenue to Central Park Avenue. Suspension of
the Rules is requested for Introduction and Action on August 13, 2012.
Funding Source:
Signs will be funded through the general fund budget 2670.65115, Traffic Control
Supplies.
Summary:
At the Special City Council meeting held on August 6, 2012, the Pedestrian Evaluation
Committee recommended extending the 25mph speed limits on Central Street and
Chicago Avenue. On Central Street, the current code provides for a 25mph speed limit
from McDaniel Avenue to Sheridan Road. The committee recommends extending the
25mph speed limit west to Central Park Avenue to incorporate the retail and high
pedestrian on the west end of Central. In addition, the committee also recommends
extending the 25mph on Chicago Avenue to cover retail and high pedestrian areas
located south of Dempster. The proposed ordinance will result in a 25mph speed limit
on Chicago Avenue from Sheridan to South Boulevard. Staff recommends approval of
Ordinance 85-O-12.
Attachment:
Ordinance 85-O-12
Memorandum
418 of 660
8/7/2012
85-O-12
AN ORDINANCE
Amending Title 10, Chapter 11, Section 1, Schedule I, Relating to
Speed Limits Along Central Street and Chicago Avenue
WHEREAS, the Illinois Vehicle Code, 625 ILCS 5/11-604, authorizes
municipalities to declare, by ordinance, reasonable and safe absolute maximum speed
limits along any part or zone of its highways and/or streets; and
WHEREAS, Title 10 of the Evanston City Code of 1979, as amended (“City
Code”), sets forth speed limits for certain highways and streets in the City of Evanston; and
WHEREAS, the City hereby finds it to be in the best interests of the safety
and welfare of persons traversing Central Street and Chicago Avenue to amend the speed
limit along said streets as set forth in the table below,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 10-11-1, Schedule I, “Speed Limit Increased,” of the
City Code is hereby further amended to read as follows:
SCHEDULE I: SPEED LIMIT INCREASED
Name Of Street Maximum
Speed Limit
Asbury Avenue — City limits to Green Bay Road 30 mph
Burnham Place — Forest Avenue to Sheridan Road 30 mph
Central Street — Crawford Avenue to McDaniel Avenue Central Park Avenue 30 mph
Chicago Avenue — Howard Street to Dempster Street South Boulevard 30 mph
Church Street — City limits to Ridge Avenue 30 mph
Crawford Avenue — City limits south to City limits north 30 mph
Dempster Street — City limits to Elmwood Avenue 30 mph
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Dodge Avenue — City limits to Simpson Street 30 mph
Elgin Road/Simpson Street (Golf Road) —
City limits to McCormick Boulevard
35 mph
Emerson Street — City limits to Green Bay Road 30 mph
Green Bay Road — City limits to Emerson 30 mph
Howard Street — City limits west to City limits east 30 mph
Main Street — City limits to Ridge Avenue 30 mph
McCormick Boulevard — Emerson Street to Green Bay Road 35 mph
Oakton Street — City limits to Callan Avenue 30 mph
Ridge Avenue — City limits south to City limits north 30 mph
Sheridan Road — City limits south to City limits north 30 mph
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: This Ordinance 85-O-12 shall be in full force and effect from
and after its passage, approval, and publication in the manner provided by law.
SECTION 5: If any provision of this Ordinance 85-O-12 or application thereof
to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance 85-O-12 that can be given
effect without the invalid application or provision, and each invalid provision or invalid
application of this Ordinance 85-O-12 is severable.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
420 of 660
85-O-12
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_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
421 of 660
For City Council Meeting of August 13, 2012 Item A17
Ordinance 86-O-12: Amending Schedule I for Speed Limits on Oakton
For Introduction and Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Rajeev Dahal, Senior Traffic Engineer
Subject: Ordinance 86-O-12 Amending Schedule I to Reduce Speed Limit on
Oakton Avenue
Date: August 7, 2012
Recommended Action:
Staff recommends the adoption of the proposed ordinance 86-O-12 by which the City
Council would amend Section 10-11-1, Schedule I of the City Code to establish a 25
mile per hour speed limit on Oakton Avenue from Chicago Avenue to the city limits.
Suspension of the Rules is requested for Introduction and Action on August 13, 2012.
Funding Source:
Signs will be funded through the General Fund account 2670.65115, Traffic Control
Supplies.
Summary:
At the Special City Council meeting held on August 6, 2012, City Council instructed staff
to prepare an ordinance to lower the speed limit on Oakton to 25mph from Chicago
Avenue west to the city limits. The speed limit is being lowered due to the presence of
a large number of school age children, schools and parks along the Oakton corridor.
Attachment:
Ordinance 86-O-12
Memorandum
422 of 660
8/7/2012
86-O-12
AN ORDINANCE
Amending Title 10, Chapter 11, Section 1, Schedule I, Relating to the
Speed Limit Along Oakton Street
WHEREAS, the Illinois Vehicle Code, 625 ILCS 5/11-604, authorizes
municipalities to declare, by ordinance, reasonable and safe absolute maximum speed
limits along any part or zone of its highways and/or streets; and
WHEREAS, Title 10 of the Evanston City Code of 1979, as amended (“City
Code”), sets forth speed limits for certain highways and streets in the City of Evanston; and
WHEREAS, the City hereby finds it to be in the best interests of the safety
and welfare of persons traversing Oakton Street to amend the speed limit along said street
as set forth in the table below,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 10-11-1, Schedule I, “Speed Limit Increased,” of the
City Code is hereby further amended to read as follows:
SCHEDULE I: SPEED LIMIT INCREASED
Name Of Street Maximum
Speed Limit
Asbury Avenue — City limits to Green Bay Road 30 mph
Burnham Place — Forest Avenue to Sheridan Road 30 mph
Central Street — Crawford Avenue to McDaniel Avenue 30 mph
Chicago Avenue — Howard Street to Dempster Street 30 mph
Church Street — City limits to Ridge Avenue 30 mph
Crawford Avenue — City limits south to City limits north 30 mph
Dempster Street — City limits to Elmwood Avenue 30 mph
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Dodge Avenue — City limits to Simpson Street 30 mph
Elgin Road/Simpson Street (Golf Road) —
City limits to McCormick Boulevard
35 mph
Emerson Street — City limits to Green Bay Road 30 mph
Green Bay Road — City limits to Emerson 30 mph
Howard Street — City limits west to City limits east 30 mph
Main Street — City limits to Ridge Avenue 30 mph
McCormick Boulevard — Emerson Street to Green Bay Road 35 mph
Oakton Street — City limits to Callan Avenue 30 mph
Ridge Avenue — City limits south to City limits north 30 mph
Sheridan Road — City limits south to City limits north 30 mph
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: This Ordinance 86-O-12 shall be in full force and effect from
and after its passage, approval, and publication in the manner provided by law.
SECTION 5: If any provision of this Ordinance 86-O-12 or application thereof
to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance 86-O-12 that can be given
effect without the invalid application or provision, and each invalid provision or invalid
application of this Ordinance 86-O-12 is severable.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
424 of 660
86-O-12
~3~
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
425 of 660
For City Council Meeting of August 13, 2012 Item A18
Ordinance 73-O-12: Amending Title 10 Prohibited Parking on Lake Street
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Martin Lyons, Director of Administrative Services/CFO
Rickey A. Voss, Parking/Revenue Manager
Subject: Approval to amend Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic
Schedules, Section 9, Prohibited Parking at Certain Times, Schedule IX-
(I).
Date: July 16, 2012
Recommended Action:
The Transportation/Parking Committee and staff recommend that the City Council
approve to amend Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules,
Section 9, Prohibited Parking at Certain Times, Schedule IX-(I), of the Evanston City
Code, to add “At any time, daily except Saturday, Four o’clock (4:00) P.M. to eight
o’clock (8:00) P.M. and Sunday”, Lake Street, South side, Maple Avenue to Oak
Avenue. This ordinance was introduced at the July 23, 2012 City Council meeting.
Summary:
In April 2012, staff was contacted by Reverend Gregory S. Sakowitz, Pastor, Saint Mary
Catholic Church, 1012 Lake Street, requesting that consideration be given to allowing
parking on the south side of Lake Street between Maple Avenue and Oak Avenue on
Saturday evenings. The object of the request was to provide additional parking for
parishioners between the hours of four (4) p.m. and eight (8) p.m. for Saturday Mass
and other activity. The south side of Lake Street currently prohibits parking at all times
except on Sunday.
On May 2, 2012, staff met with Chief Eddington to discuss the request and to determine
if providing the parking relief would interfere with vehicle traffic flow. The consensus was
that it would not based on the time of day and that parking would occur on a Saturday
as on Sunday and not during primary travel days of Monday through Friday. It was
recommended that the matter be brought to the Transportation/Parking Committee for
consideration.
On June 27, 2012, the Transportation/Parking Committee recommended approval of the
time change.
Attachment
Ordinance 73-O-12
Memorandum
426 of 660
6/26/12
73-O-12
AN ORDINANCE
Amending Certain Portions of City Code Section 10-11-9, Schedule IX,
Parking “Prohibited at Certain Times,” Regarding Prohibited Parking
on Lake Street
WHEREAS, the Illinois Municipal Code, 65 ILCS 5/11-80-2, authorizes the
corporate authorities of the City of Evanston to regulate the use of streets and other
municipal property; and
WHEREAS, the Illinois Vehicle Code, 625 ILCS 5/11-208(a)1, permits
local authorities to regulate the standing or parking of vehicles with respect to streets
and highways; and
WHEREAS, the City regulates street parking through various traffic
schedules of City Code Title 10, Chapter 11; and
WHEREAS, the City Council finds it to be in the best interests of the City
and its residents to amend the times when parking is prohibited along certain portions of
Lake Street,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS THAT:
SECTION 1: Section 10-11-9, Schedule IX (I), of the Evanston City
Code of 1979, as amended, prohibiting parking “At any time, daily except Sunday” is
hereby further amended by deleting the following:
(I) At any time, daily except
Sunday
Lake Street South side, Maple Avenue to Oak
Avenue
427 of 660
73-O-12
~2~
SECTION 2: Section 10-11-9, Schedule IX (I), of the Evanston City
Code of 1979, as amended, prohibiting parking “At any time, daily except Sunday” is
hereby further amended by adding the following:
(I)1 At any time, daily except
Saturday, Four o’clock (4:00)
P.M. to Eight o’clock (8:00) P.M
and Sunday
Lake Street South side, Maple Avenue to Oak
Avenue
SECTION 3: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 4: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 5: If any provision of this Ordinance 73-O-12 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance 73-O-12 that
can be given effect without the invalid application or provision, and each invalid
application of this Ordinance 73-O-12 is severable.
SECTION 6: This Ordinance 73-O-12 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
428 of 660
73-O-12
~3~
Introduced: _________________, 2012
Adopted: ___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
429 of 660
For City Council meeting of August 13, 2012 Item A19
Ordinance 75-O-12: Junk Dealers and Peddlers
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Subject: Ordinance 75-O-12, Amending Title 3, Chapter 15 of the City Code,
“Secondhand, Junk and Antique Dealers”
Date: July 2, 2012
Recommended Action:
Staff requests consideration of 75-O-12. This ordinance was introduced at the July 23,
2012 City Council meeting.
Funding Source:
N/A
Summary:
Ordinance 75-O-12 amends Title 3, Chapter 15 of the City Code, which has not been
updated since 1985, to more thoroughly regulate Junk Dealers and Peddlers, including
scrap metal scavengers. It only requires City-issued licenses for persons who purchase
– not just collect – junk and scrap metal, and is vague as to whether licenses are issued
to operators, premises, and/or vehicles.
§3-15-1 redefines “Junk Peddler” to include scrap collectors, not just purchasers.
§3-15-2 makes it clear that there is no “Junk Wagon Operator” license. Junk Wagons
may be operated by licensed Junk Dealers and licensed Junk Peddlers.
§3-15-3 establishes that licenses issued pursuant to this Chapter are for operators, not
premises or vehicles, any person who operates a Junk Wagon for a Junk Dealer must
obtain a Junk Peddler license, and the City may refuse to issue a license for cause.
§3-15-4 reiterates that licenses are for operators, not premises or vehicles.
§3-15-5 remains in its current form except for gender-neutral language and clarifying
that licenses are issued to operators, not premises.
Memorandum
430 of 660
Page 2 of 2
§3-15-6 would require persons driving Junk Wagons to have a valid driver’s license and
auto insurance, as recommended by EPD. It would require persons driving Junk
Wagons to carry their City-issued license while transporting junk, that all Junk Wagons
be clearly labeled as such, limits the permitted hours for Junk collecting, and prohibits
overnight parking of Junk Wagons on residential streets. §3-15-6 also establishes that
no Junk license may be transferred from one licensee to another.
§3-15-7 creates penalties for operating a Junk business without a license and other,
lesser violations of the Chapter. The current version of Chapter 15 relies on the general
penalty set forth in Title 1, Chapter 4 of the City Code.
§3-15-8 establishes suspension/revocation procedures for Junk licenses, modeled on
other licensing provisions in the City Code. The current version of Chapter 15 relies on
the general license provisions set forth in Title 3, Chapter 1 of the City Code. A license
may be suspended and/or revoked if the licensee violates terms/conditions of the
license, as well as if he/she is involved in theft and/or other property-related criminal
activity. The other causes for suspension/revocation have to do with unsafe/unsanitary
conditions in a Junk Yard, Junk Store, or Secondhand/Antique Dealership.
Legislative History:
Ordinance 122-O-09, a zoning text amendment, went into effect in February of 2010
and created the “Resale Establishment” use, which applies to all Junk Yards, Junk
Stores, and Secondhand/Antique Dealerships. They may operate only by Special Use
Permit in the B, C, D, RP, and MXE zoning districts. To date, the City Council has
approved one such Special Use for 1610 Maple in the D3 district. Such establishments
that opened prior to the effective date of 122-O-09 may continue to operate as legal
non-conforming uses pursuant to the regulations in Chapter 6 of the Zoning Ordinance
and the terms of their licenses issued pursuant to Title 3, Chapter 15 of the City Code.
Attachments:
Ordinance 75-O-12
431 of 660
7/2/2012
75-O-12
AN ORDINANCE
Amending Title 3, Chapter 15 of the City Code,
“Secondhand, Junk and Antique Dealers”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Title 3, Chapter 15 of the Evanston City Code of 1979, as
amended (“City Code”), is hereby further amended to read as follows:
CHAPTER 15 - SECONDHAND, JUNK AND ANTIQUE DEALERS
3-15-1: DEFINITIONS:
For the purposes of administering this Chapter, these definitions shall apply:
JUNK: Shall mean and include old iron, brass, copper, tin, lead or other similar basic
materials, and rope, bags, rags, wastepaper, paper clippings, scraps of woolens
and other textiles, rubber, glass and empty bottles and all articles discarded or no
longer used and consisting of any one or more of the materials herein mentioned.
JUNK DEALER: Shall mean and include every person, firm or corporation having an established
place of business in the City, defined herein as a "Junk Yard" or "Junk Store", and
engaged in the business of buying, selling, bartering or exchanging any of the
things defined herein as "Junk", whether dealing at wholesale or at retail.
JUNK PEDDLER: Every person who uses a "Junk Wagon" as defined herein and travels from place
to place within the City for the purpose of engaging in the business of purchasing
and/or otherwise collecting Junk or makes a business of purchasing Junk from
anyone who desires to sell it and carries it away upon purchasing it.
JUNK YARD: Any yard, place or enclosure where Junk is bought, sold or exchanged.
JUNK STORE: Any store, shop, warehouse or building where Junk is bought, sold, bartered or
exchanged.
JUNK WAGON: Every truck, wagon, motor vehicle, push cart or other vehicle used by a Junk
Dealer or Peddler in the collection, disposition or transportation of Junk from one
place to another, within the City.
SECONDHAND
DEALER or
ANTIQUE DEALER:
Any person who carries on the business of dealing in the purchase, barter,
exchange or sale of secondhand furniture, jewelry, clothing and miscellaneous
articles of personal property not defined herein as Junk, whether advertised or
offered for sale, barter or exchange as secondhand or as antiques.
432 of 660
75-O-12
~2~
3-15-2: LICENSE REQUIRED:
It shall be unlawful for any person to operate a Junk Yard, Junk Store or conduct the
business of a Junk Dealer, or Junk Peddler, or operate Junk Wagons as defined
hereinabove; and it shall further be unlawful for all Secondhand Dealers or Antique
Dealers as defined hereinabove to engage in business within the City without first
having obtained a valid license for that purpose, as provided in this Chapter.
3-15-3: ISSUANCE OF LICENSE:
The City Manager may grant a license to such persons as shall produce to him/her
satisfactory evidence of good character to exercise or carry on the business of dealing
in the purchase and sale of secondhand articles or to maintain and operate a Junk
business, a Junk Store or a Junk Yard, or to operate as a Junk Peddler or to operate a
Junk Wagon within the City, and upon the payment to the City Collector of the license
fees provided for under Section 3-15-4 hereof this Chapter, and the posting of bond as
provided under Section 3-15-5 hereof this Chapter.
The City Manager may refuse to issue/renew a license pursuant to this Chapter if said
license would be subject to suspension/revocation for any reason set forth in Section 8
of this Chapter. The City reserves the right to inspect any Junk Wagon, Junk Yard,
Junk Store, or Secondhand/Antique Dealership before issuing/renewing a license.
A Junk Peddler or Junk Wagon license shall not authorize a Junk Peddler or one
licensed to operate a Junk Wagon to operate as a Junk, Secondhand, and/or Antique
Dealer; provided, that a Junk, Secondhand, or Antique Dealer may employ such
number of Junk Peddlers as he may obtain Junk vehicle licenses for, but in such case it
shall be necessary for the Junk Peddler to have who each shall obtain a Junk Peddler
license as such Junk Peddler in addition to the license for the Junk vehicle.
3-15-4: LICENSE FEES:
The following annual license fees shall be required:
Junk Dealer, Junk Store or Junk Yard $313.00
Junk Peddlers, Operators of Junk Wagons $38.00
Secondhand Dealer, Antique Dealer $94.00
3-15-5: BOND AND INSURANCE:
Each applicant for a Junk Dealer license to operate the business of Junk Dealer, Junk
Store or Junk Yard shall furnish a bond to the City in the amount of ten thousand dollars
($10,000.00), conditioned for the due observance of all ordinances of the City
respecting such businesses during the effective period of the license. The bond form
shall contain a provision requiring the surety to investigate and defend third party suits.
Each person licensed to operate the business of Junk Dealer, Junk Store or Junk Yard
shall also supply to the City a certificate of insurance evidencing that public liability
insurance with limits of not less than $100,000.00/$300,000.00 on bodily injury and
$100,000.00 on property damage is in force, and he/she shall continuously maintain
such insurance during the period the license is in effect.
433 of 660
75-O-12
~3~
3-15-6: LICENSE CONDITIONS AND RESTRICTIONS:
(A) Dealing with Minors: It shall be unlawful for any person having a license from
the City under the provisions of this Chapter to purchase or receive from minors,
without the written consent of their parents or guardians, any articles of property
whatsoever.
(B) Plumbing and Electrical Fixtures: No individual, being licensed as a Junk
Dealer, or operating a Junk Yard, Junk Store, Junk Wagon or a Junk Peddler, or
a Secondhand or Antique Dealer, shall purchase from any person, except from
duly certified plumbers, electricians, licensed peddlers or the owners of buildings
from which the material is taken, any lead or metal pipe, faucets, boilers or other
plumbing material or electric wiring or fixtures.
(C) Junk Wagons:
1. Every licensed Junk Peddler and/or Junk Dealer who operates a Junk
Wagon shall possess a valid driver’s license and auto liability insurance
for his/her Junk Wagon(s), as required by the Illinois Vehicle Code.
2. Every person licensed pursuant to this Chapter shall carry a copy of said
license whenever collecting/transporting Junk in a Junk Wagon.
3. Every Junk Wagon shall bear the name, address, and telephone number
of the licensee in letters at least two inches (2”) tall.
4. No Junk Dealer or Junk Peddler shall collect Junk within the City before
7:00 a.m. or after 8:00 p.m. on any day.
5. It shall be unlawful to park a Junk Wagon before 7:00 a.m. and after 9:00
p.m. on any day, in any public place on a City block wherein more than
one-half (½) of the buildings are used for residential purposes.
(D) Licenses Non-Transferable: No license shall be transferred to another person.
3-15-7: PENALTIES:
(A) Any person found liable for violating Section 2 of this Chapter shall be fined one
hundred dollars ($100.00) for the first such offense, two hundred dollars
($200.00) for the second offense in any one (1)-year period, and five hundred
dollars ($500.00) for the third and any subsequent offense in any one (1)-year
period.
(B) Any person found liable for violating any portion of this Chapter other than
Section 2 shall be fined fifty dollars ($50.00) for the first such offense, one
hundred dollars ($100.00) for the second offense in any one (1)-year period, and
two hundred dollars ($200.00) for the third and any subsequent offense in any
one (1)-year period.
434 of 660
75-O-12
~4~
(C) A separate offense shall be deemed committed each day during which a violation
occurs or continues. Any fines shall be debts due and owing to the City that the
City may collect by any means allowed by law.
3-15-8: SUSPENSION/REVOCATION; PROCEDURES:
(A) Causes for Suspension/Revocation: Any license issued pursuant to the terms
of this Chapter shall be subject to suspension and/or revocation for any/all of the
following reasons:
1. The licensee or his/her employee(s) violate(s) any of the terms of this
Chapter.
2. The licensee is charged and/or convicted of theft, possession of stolen
property, and/or related offenses.
3. The premises wherein the licensee operates a Junk Yard, Junk Store,
Secondhand Dealership or Antique Dealership suffers from and/or creates
any violations of the following portions of the City Code: Title 4, “Building
Regulations;” Title 6, “Zoning;” Title 8, “Health and Sanitation.”
4. The licensee is deemed to have maintained a Nuisance Premises, in
violation of Section 9-5-4 of the City Code, on the premises wherein
he/she operates a Junk Yard, Junk Store, Secondhand Dealership or
Antique Dealership.
5. The City or other governmental agency condemns the premises wherein
the licensee operates a Junk Yard, Junk Store, Secondhand Dealership or
Antique Dealership.
(B) Suspension:
1. The City Manager or his/her designee may, upon written notice and
without prior warning, notice, or hearing, suspend any license issued
pursuant to the terms of this Chapter for cause. When a license is
suspended, operations shall immediately cease.
2. Whenever the City Manager or his/her designee suspends a license, the
City shall provide written notice to the licensee that his/her license is
immediately suspended upon service of the notice, and that he/she may
file a written request for a hearing with the License and Measures
Inspector within ten (10) calendar days of said notice. If the licensee
makes a timely request for a hearing, the City shall hold a
suspension/revocation hearing pursuant to the procedures described in
this Section. If the licensee fails to file a written request for a hearing in the
time allotted, the suspension shall automatically become a final revocation
as set forth in this Section.
435 of 660
75-O-12
~5~
(C) Revocation: The City Manager or his/her designee may, after a hearing held
pursuant to the procedures described in this Section, revoke any license issued
pursuant to the terms of this Chapter for cause.
(D) Hearing Procedures:
1. Not less than ten (10) business days prior to a suspension/revocation
hearing for a license issued pursuant to the terms of this Chapter, the City
Manager or his/her designee shall send, via registered or certified mail,
return receipt requested, a notice of revocation hearing to the licensee at
the address provided on the most recent license application. Said notice
shall include the following:
a. A statement that the license is subject to revocation;
b. A statement of the reasons for the suspension/revocation;
c. The date and time when the hearing shall occur; and
d. The location for said hearing.
2. Hearings shall be conducted by the City Manager or his/her designee in
accordance with procedures drafted by the Corporation Counsel.
3. Within ten (10) business days after the close of the hearing, the City
Manager or his/her designee shall issue a written decision that shall
constitute a final determination for purposes of the Administrative Review
Law, 735 ILCS 5/3-101 et seq., as amended. In reaching a decision, the
City Manager or his/her designee may consider any of the following:
a. The nature of the violation.
b. The nature and extent of the harm caused by the licensee's action
or failure to act.
c. The factual situation and circumstances surrounding the violation.
d. Whether or not the action or failure to act was willful.
e. The record of the licensee with respect to violations.
3-15-9: SEVERABILITY:
That if any provision of this Chapter or application thereof to any person or
circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect
other provisions or applications of this Chapter that can be given effect without the
invalid application or provision, and each invalid provision or invalid application of this
Chapter is severable.
436 of 660
75-O-12
~6~
SECTION 2: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 3: This ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid application of this ordinance
is severable.
SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
437 of 660
For City Council meeting of August 13, 2012 Item P1
Ordinance 38-O-12, Amending the Zoning Ordinance Regarding Bed & Breakfast
Establishments
For Action
To: Honorable Mayor and Members of the City Council
From: Steve Griffin, Director, Community and Economic Development
Dennis Marino, Manager, Planning & Zoning
Subject: Modifications for Ordinance 38-O-12, Amending Various Portions of the
City Code Relating to Bed & Breakfast Establishments (B&B’s) based on
Planning and Development Committee meeting of June 11, 2012
Date: July 3, 2012
Summary
During its meeting of June 11, 2012, the Planning and Development Committee made
the following three amendments to Ordinance 38-O-12. The amended ordinance was
moved for Introduction by the Committee, but held at City Council. At the June 18, 2012
City Council meeting this ordinance was held for action until the July 9, 2012 meeting.
On July 9, 2012, it was continued until the August 13, 2012 City Council meeting.
1. In Section 2 of the Ordinance, 6-4-7(A), “or two family” dwelling was deleted. Only
owner occupied single family dwellings will be eligible to be a bed and breakfast
establishment.
2. In Section 2, 6-4-7(F), the clause “or along the curb abutting the lot” was deleted.
3. In Section 2, 6-4-7(M), the distance requirement between bed and breakfast
establishments was increased from 500’ to 750’.
Attached is an enhanced distance example map that includes a 750’ distance example,
as well as 250’, 500’, and 1000’.
Legislative History
6/11/12 – The Planning and Development Committee amended Ordinance 38-O-12 and
moved for Introduction. The City Council held the ordinance.
5/14/12 – The Planning and Development Committee discussed Ordinance 38-O-12
and voted to table the item to allow staff to clarify and revise the Ordinance.
4/23/12 – The Planning and Development Committee discussed Ordinance 38-O-12
and voted to table the item to allow Staff to provide further information.
Attachments
Revised Ordinance 38-O-12
Memorandum
438 of 660
Page 2
6/13/12 Map concerning distance requirements for Bed and Breakfasts
B&B related materials from previous meetings
439 of 660
6/11/2012
5/14/2012
3/29/2012
38383838----OOOO----12121212
AN ORDINANCEAN ORDINANCEAN ORDINANCEAN ORDINANCE
Amending Various Portions of Amending Various Portions of Amending Various Portions of Amending Various Portions of the the the the City CodeCity CodeCity CodeCity Code
Relating to Relating to Relating to Relating to Bed and Breakfast EstablishmentsBed and Breakfast EstablishmentsBed and Breakfast EstablishmentsBed and Breakfast Establishments
WHEREAS, on October 26, November 30, and December 13, 2011, and
January 17, February 15, March 14, and March 21, 2012, the Plan Commission held a
public hearing, pursuant to proper notice, regarding case no. 11PLND-0026 to consider
various amendments to the text of Title 6 of the Evanston City Code of 1979, as
amended (the “Zoning Ordinance”), relating to the “Bed and Breakfast Establishment”
Use; and
WHEREAS, the Plan Commission received testimony and made written
findings pursuant to Section 6-3-4-5 of the Zoning Ordinance that the proposed
amendments met the standards for text amendments, and recommended City Council
approval thereof; and
WHEREAS, at its meetings of April 23, 2012, May 14, 2012, and June 11,
2012, the Planning and Development Committee of the City Council considered,
amended, and adopted the findings and recommendation of the Plan Commission in
case no. 11PLND-0026 and recommended City Council approval, as amended; and
WHEREAS, at its meetings of May 14, 2012, June 11, 2012, and June 18,
2012, the City Council considered and adopted the records and recommendations of
the Planning and Development Committee,
440 of 660
38-O-12
~2~
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: Section 6-4-7 of the Zoning Ordinance is hereby amended
to read as follows:
6-4-7: BED AND BREAKFAST ESTABLISHMENTS:
A Bed and Breakfast Establishment is an owner-occupied single-family or two-family
dwelling where short-term lodging and morning meals are provided for compensation.
The following general requirements shall apply to Bed and Breakfast Establishments:
(A) Location: The Bed and Breakfast Establishments shall be located within and
accessory to an owner-occupied single-family or two-family residential structure.
(B) Maximum Bedrooms Allowed: Subject to the Special Use provisions in each
zoning district, up to a maximum of five (5) bedrooms may be provided for
registered guests. No additional bedrooms as living quarters for roomers,
permanent guests, or other boarders shall be permitted in conjunction with the
operation of a Bed and Breakfast Establishment. At least one (1) bedroom
shall be reserved for the resident owner-operator(s).
(C) Maximum Stay: The maximum stay by any one guest shall be four (4)
consecutive weeks.
(D) Cooking Limitations: Morning meals shall be the only meals provided for
registered guests only. No cooking facilities shall be permitted in guest rooms.
No cooking facilities may be installed after application for a Special Use Permit
for a Bed and Breakfast Establishment, except when they are replacements for
existing facilities and/or to be installed for religious reasons.
(E) Room Locations: Rooms used for guests shall be part of the primary residential
structure and shall not have been specifically constructed for rental purposes.
(F) Guest Parking: Guest parking may shall be provided either on site, off site
pursuant to a lease that the resident owner-operator(s) shall maintain for as
long as he/she/they operate the Bed and Breakfast Establishment, and/or in the
rear off a public alley or along the curb abutting the lot, but at no time shall
guest parking be permitted in any front or side yard.
441 of 660
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(G) Licensing: The resident owner-operator(s) shall obtain a license for the
operation of a Bed and Breakfast Establishment from the City of Evanston
Department of Health and Human Services. The license shall be granted for a
period of one year commencing on the date of issuance. Thereafter, the license
may be renewed for a one year period subject to a review by the City Council,
through its Health and Human Services Committee.
(H) Revenue Collection: The resident owner-operator(s) shall comply with all the
revenue collection ordinances of the City.
(I) Signage and Lighting: All signage and special lighting shall comply with the
Sign Ordinance of the City.
(J) Special Events: No special events may be held at any Bed and Breakfast
Establishment in a Residential district unless the resident owner-operator(s)
first obtain(s) a Certificate of Zoning Compliance from the Zoning Administrator
pursuant to Section 6-4-8 of this Code, as amended.
(K) Ownership: Any Bed and Breakfast Establishment shall be operated by an
owner or owners who shall reside therein and maintain it as his/her/their
primary residence. Said resident owner-operator(s) shall:
1. have legal or beneficial title interest in the subject property that exceeds
fifty percent (50%); or
2. if said Bed and Breakfast Establishment is owned by a limited liability
company or other corporate entity, own more than fifty percent (50%) of
said entity.
(L) Special Use Non-transferable: Subsection 6-3-5-15-(C) of the Zoning
Ordinance notwithstanding, any Special Use Permit for a Bed and Breakfast
Establishment shall be deemed to relate to, and be for the benefit of, the
resident owner-operator(s), rather than the use and lot in question, except when
otherwise provided in the ordinance approving such a Special Use Permit.
(M) Distance: No Bed and Breakfast Establishment shall be permitted within seven
hundred fifty feet (750’) of another Bed and Breakfast Establishment.
SECTION 3: Subsection 6-4-8-3-(A) of the Zoning Ordinance is hereby
amended by the enactment of a new Subsection 7 thereof, to read as follows:
7. Special Events in Bed and Breakfast Establishments: Events attended by
residents and guests and other persons, and for which the resident owner-
operator(s) receive(s) compensation, shall be allowed in Bed and Breakfast
Establishments, provided that no more than one (1) such event shall be held in
any quarter of the calendar year. Breakfast for residents and guests shall not be
considered a Special Event.
442 of 660
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SECTION 4: Subsection 6-16-1-2 of the Zoning Ordinance is hereby
amended to read as follows:
6-16-1-2: EXEMPTION FROM OFF-STREET PARKING AND LOADING
REQUIREMENTS FOR EXISTING BUILDINGS AND USES:
Changes in the use or intensity of use of a building and/or land area, which do not
include construction of a new building, or building addition (i.e., increase in gross floor
area), shall be exempt from the parking and loading requirements of this Chapter,
except in the following cases:
(A) Changes in a use or intensity of a use regarding medical or dental offices in the
Business, Commercial, Office or Transitional Manufacturing districts.
(B) Changes in use to Religious Institution in the Business, Commercial, or
Downtown districts.
(C) Changes in use to Bed and Breakfast Establishment in any district.
SECTION 5: The portion of Subsection 6-16-3-5, Table 16-B of the
Zoning Ordinance, “Schedule of Minimum Off-Street Parking Requirements,” that
relates to Bed and Breakfast Establishments is hereby amended to read as follows:
BED AND BREAKFAST
ESTABLISHMENT
1 space per guest room plus 1 space for the resident owner-
operator(s). For the purpose of satisfying this requirement, on street
parking along the curb of the specific property may be counted.
SECTION 6: The portion of Section 6-18-3 of the Zoning Ordinance that
defines “Bed and Breakfast Establishment” is hereby amended to read as follows:
BED AND BREAKFAST
ESTABLISHMENT
An owner-occupied single-family or two-family dwelling where short-
term lodging and morning meals are provided for compensation.
SECTION 6 7: Section 1, “Definitions,” of Chapter 22, “Bed and Breakfast
Establishments,” of Title 8, “Health and Sanitation,” of the City Code is hereby
amended to read as follows:
443 of 660
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~5~
8-22-1: DEFINITIONS:
SECTION 7 8: Section 3, “License Application Requirements,” of Chapter
22, “Bed and Breakfast Establishments,” of Title 8, “Health and Sanitation,” of the City
Code is hereby amended to read as follows:
8-22-3: LICENSE APPLICATION REQUIREMENTS:
(A) Each initial application and renewal application for the license required shall be
written upon forms furnished by the Director of Health and Human Services, shall
be filed with said Director, and shall accurately state the following:
1. The full name and address of the Operator(s) in whose name(s) such
license is to be issued;
2. The full name and address of the owner(s) of the building where such use
is proposed to be carried on;
3. The number of rooms in such building and which of such rooms in the
building are to be occupied as Guest Rooms; and
BED AND
BREAKFAST
ESTABLISHMENT:
An owner-operator-occupied, single-family or two-family dwelling providing
accommodations for a charge to the public with no more than five (5)
Guest Rooms for rent, in operation more than ten (10) nights in a twelve
(12) month period. Only the breakfast meal may be provided to registered
guests. The service of food to the public for a charge is otherwise
prohibited. Bed and Breakfast Establishments shall not include motels,
hotels, boarding houses, or food service establishments.
BED AND
BREAKFAST
GUEST:
Person or persons staying in a Bed and Breakfast Guest Room overnight,
but not to exceed four (4) consecutive weeks, and having a permanent
residence at an address other than the address of the Bed and Breakfast
Establishment Guest Room temporarily occupied. A Bed and Breakfast
Guest may not stay overnight in any portion of the dwelling unit Bed and
Breakfast Establishment not designated as a Guest Room.
GUEST ROOM: A sleeping room within a residential dwelling unit Bed and Breakfast
Establishment intended to be used for living and sleeping but not for
cooking purposes, by no more than two (2) transient guests per night for a
continuous period not in excess of four (4) consecutive weeks per guest.
OPERATOR: The owner(s) of the Bed and Breakfast Establishment, or the owner's
agent, who is/are required to reside in the Bed and Breakfast
Establishment, or on contiguous property as set forth in Section 6-4-7 of
this Code, as amended.
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38-O-12
~6~
4. The number of persons Bed and Breakfast Guests proposed to be
accommodated or allowed in each Guest Room; and
5. The type of ownership (e.g., sole proprietorship; LLC) and percentage
thereof held by the Operator(s).
(B) Upon receipt of the application and information required by this Chapter, it shall
be the duty of the Director to submit a copy of the application to each of the
following:
Fire Chief
Director of Community and Economic Development
Public Health Director
Assistant Director of Zoning
Assistant Director of Planning
(C) Each of the above Departments or Divisions and the Health Department shall
cause an inspection to be conducted, and no such license shall be issued or
renewed until the Director has received written approval from each Department
or Division. The written approval from the Assistant Directors of Planning and
Zoning shall document of compliance with all applicable zoning requirements.
SECTION 8 9: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 9 10: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 10 11: This ordinance shall be in full force and effect from
and after its passage, approval and publication in the manner provided by law.
SECTION 10 12: The findings and recitals contained herein are declared
to be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
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~7~
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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100311Chiaravalle
Montessori
School
Michigan AvenueBurnham Place
Hamilton Street
Greenleaf Street
Burnham Place
Lake Street
Dempster Street
Lake Shor
e Boul
evar
dLake Shore BoulevardForest AvenueForest AvenueSher
i
dan RoadHamilton Street
Dempster Street
Lake Street
Hinman AvenueGreenleaf Street Sheridan RoadMichigan AvenueJudson AvenueHinman AvenueGreenwood Street
Michigan AvenueDempster
Street
Beach
DawesCurrey
Stockham
Elliott
1000' Ring
750' Ring
500' Ring
250' Ring
100' Ring
Bed and Breakfast Distance Requirement Example 1
Sample Property
Buffer Ring
Building Footprint
Tax Parcel
School
Park
0 100 200 300 400 500 Feet
BnBSampleDistances1.mxd - 6/13/2012
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.447 of 660
For City Council meeting of June 11, 2012 Item P2
Ordinance 38-O-12, Amending the Zoning Ordinance Regarding Bed & Breakfast
Establishments
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director, Community and Economic Development
Dennis Marino, Manager, Planning & Zoning
Subject: Additional Research and Modifications for Ordinance 38-O-12, Amending
Various Portions of the City Code Relating to Bed & Breakfast
Establishments (B&B’s)
Date: May 31, 2012
Summary
During its meeting of May 14, 2012, the Planning and Development Committee
requested that staff further research and clarify the following issues.
Discussion
1. Clarify the draft Ordinance (Ordinance 38-O-12) language concerning the prohibition
of additional kitchens.
Language has been revised and added to make it clear that an existing kitchen may
be replaced, but a second kitchen may only be added for religious reasons. See
Section 2-D: Cooking limitations.
2. Clarify the language regarding the definition of special events.
Language has been revised (Section 3, #7) and added to clarify the definition and to
exclude special events solely for persons who are neither guests nor residents of the
B&B.
3. Include a distance requirement of 500 feet between B&B’s.
This was done by amendment by the Committee on a 3-2 vote (Section 2-M).
4. Determine how the Fire Department regulates capacity for special events.
Memorandum
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The Fire Department determines maximum occupancy by calculating the square
footage of the property and the appropriate exiting paths. If exiting paths and square
footage permit, up to 50 people may be allowed for an assembly or special event.
5. Determine if a B&B would need a one day liquor license for a special event.
A one day liquor license is required if liquor is being sold.
Legislative History
5/14/12 The Planning and Development Committee discussed Ordinance 38-O-12 and
voted to table the item to allow staff to clarify and revise the Ordinance.
4/23/12 The Planning and Development Committee discussed Ordinance 38-O-12 and
voted to table the item to allow Staff to provide further information.
Attachments
Revised Ordinance 38-O-12
Proposed Ordinance 38-O-12 including all 4/23/12 B&B related materials
5/4/12 Map concerning distance requirements for Bed and Breakfasts
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For City Council meeting of August 13, 2012 Item H1
Business of the City by Motion: July 2012 Township Bills
For Action
To: Honorable Mayor and Members of the City Council
Human Services Committee
From: Evonda Thomas Director, Health Department
Subject: Township of Evanston July 2012 Bills
Date: August 6, 2012
Recommended Action:
Township of Evanston Supervisor recommends the City Council to approve the
Township of Evanston bills, payroll, and medical payments for the month of July 2012 in
the amount of $156,541.59.
Legislative
Funding Source:
Township budget, see attached bills list.
Summary:
Township of Evanston monthly expenditures totaling $156,541.59 requires Township
Trustees approval.
Attachments:
Township Holiday Schedul.pdf;
Assessor Hoilday Schedule.pdf;
GA Office Depot Bills.pdf;
GA Chase Credit Card Bill.pdf;
GA Sam's Club Bill.pdf;
EAS Monthly Report.pdf;
GA Medical Monthly Report.pdf;
July Accounting Report.pdf
Memorandum
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For City Council Meeting of August 13, 2012 Item H2
Business of the City by Motion: Harley Clarke Mansion Request for Proposal
For Action
To: Honorable Mayor and Members of the City Council
Human Services Committee
From: Wally Bobkiewicz, City Manager
Joe McRae, Deputy City Manager
Subject: Harley Clarke Mansion Next Steps – Request for Proposal (RFP)
Date: August 7, 2012
Recommended Action:
The Human Services Committee and staff recommend the City Council authorize the
City Manager to distribute the Harley Clarke Mansion Request for Proposal to the 4
respondents of the Request for Interest (RFI) for the potential purchase or lease of the
Harley Clarke Mansion and Coach House facilities.
Funding Source:
N/A
Summary:
On May 15, 2012 the City Manager’s Office (CMO) staff, with the approval of City
Council, distributed a Request for Interest to seek statements of interests from parties
interested in either purchasing or leasing the Harley Clarke Mansion and coach house.
Please note that per the direction of the City Council, staff is only seeking to sell or
lease the physical buildings, not the property they are located on. On June 5, 2012 over
10 interested individuals attended an optional walk through of the property.
On June 22, 2012, the deadline to respond to the RFI, staff received four Statements of
Interests (listed in no particular order):
Memorandum
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Page 2 of 3
Name/Entity Address Intent Potential Use
Carrie King 508 Barton Ave
Evanston, IL 60202
Purchase Event
Center/Hotel/B&B
Colonel J.N.
Pritzker
Tawani Enterprises,
Inc.
104 S. Michigan
Ave., Suite 500
Chicago, IL 60603
Purchase Boutique hotel/
Event Center
Tom G. Omundson
TOCO, LLC
900 N. Michigan
Ave., Suite 1400
Chicago, IL 60611
Purchase Inn
Sarah Harding
The Beacon
Academy
1024 Judson Ave
Evanston, IL 6020
Lease or Purchase
School
Next Steps
Staff is requesting authorization from the City Council to distribute a formal Request for
Proposal (RFP) to the four (4) respondents that submitted Statements of Interests.
The Request for Proposal (see attached) would require the respondents to provide a
Formal Proposal which would include the following information:
• Background information of the respondent as well as other entities that would
use or occupy the facilities.
• Proposed bid amount to purchase of the property. Proposed bid amount to
lease the property.
• Details on proposed use of the property including anticipated renovations.
• Financial information regarding respondents/entity.
• Experience with similar properties or proposed uses.
Timeframe for RFP Process:
ACTIVITY DATE
Request for Proposal Distribution August 14, 2012
Optional Walk Through of Property August 29, 2012
Deadline for Submission of Written Questions September 10, 2012
Response to Written Questions September 17, 2012
Deadline for Receipt of Proposals September 28, 2012
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The Human Services Committee recommended that the formal RFP responses be
reviewed and evaluated by the full Human Services Committee. The final
recommendations of the committee would be provided to the City Council at the
November 12, 2012 City Council meeting for consideration.
Legislative History:
The Human Services Committee approved distribution of the Request for Proposal
(RFP) at the August 6, 2012 committee meeting.
Attachments:
Draft Harley Clarke Mansion RFP
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1
CITY OF EVANSTON
REQUEST FOR PROPOSAL (RFP)
PURCHASE OR LEASE OF HARLEY CLARKE MANSION
2603 SHERIDAN ROAD
EVANSTON, IL 60201
Table of Contents
Section
I. Purpose of the Request For Proposal
II. Background
III. Property Description
III-A Identification of Property (Legal Description)
III-B Zoning
III-C Development Vision
IV. Directions for Submission
V. Submission Requirements
VI. Selection Process
VII. Reservation of Rights
VIII. Submission Deadline
IX. Request for Interest Timetable
X. Anticipated Next Steps
XI. Attachments
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Section I: Purpose of the Request For Proposal (RFP)
The City of Evanston is seeking proposals from the four (4) respondents of
the previously issued Request For Interest (RFI) for the purpose of purchasing or
leasing the buildings known as the Harley Clarke Mansion located at 2603 Sheridan
Road, Evanston, Illinois. The site is designated an Evanston Landmark and contains
an approximately 20,275 square foot (including conservatory) 3 story brick structure
plus a basement with a 4,383 square foot coach house (including the greenhouse)
with two apartments and a 3 car garage. (See attached map).
The City of Evanston is not offering the land occupied by these buildings for
sale.
The intent of this Request for Proposal (RFP) is to identify a qualified
purchaser or lessee, from the 4 respondents to the RFI, to renovate and use the
existing structures. It is important to note that only entities that responded to the RFI
within the set deadline will be able to participate in the RFP process. The selected
purchaser or lessee must have the necessary financial capabilities to complete this
project.
For this site, the City envisions a number of potential uses that include but are
not limited to residential, office, educational, institutional, hotel or bed and breakfast
space. The objective is to select a user that builds upon the inherent strengths of
the site while maintaining the historic character of the surrounding existing uses.
Respondents are required to:
• submit information about the individual or organization interested in the
property.
• identify the terms of their respective proposal -- Purchase or Lease.
• clearly state intention for property, i.e., specific use.
• state the monetary amount the entity is willing to bid for purchase or the
monthly payment amount the entity is willing to pay to lease the space along
with the anticipated term of lease agreement.
If an interested party is selected to lease the building(s), it is the expectation of the
City that the lessee would enter into a long term lease and would be required to
invest in a substantial renovation of the property as part of the lease agreement.
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Section II: Background
The City of Evanston is seeking proposals from the respondents of the RFI
only for the purpose of purchasing or leasing the approximate 37,700 sq. ft. site,
known as the Harley Clarke Mansion located at 2603 Sheridan Road, Evanston,
Illinois.
Located in the northeast corner of Evanston, this building was purchased by
the City in 1965 as part of the development of the Lighthouse Landing Park. The
building was purchased from the Sigma Chi National Fraternity which used it as its
headquarters from 1951-1965. Prior to that date, the home was a private residence.
Today the building is the home of the Evanston Arts Center. The City and the Arts
Center Board of Directors are working jointly on relocating the Center to other space
in Evanston. It is anticipated that this relocation will occur during 2013.
Section III: Property Description and Building Code Compliance
Section III-A: Identification of Property (Legal Description)
LOTS 9, 10 AND 11 OF BLOCK 5 OF BROWN’S LAKE GROVE ADDITION TO EVANSTON,
A SUBDIVISION OF A PART OF LOTS 35 TO 38 IN BAXTER’S SHARE OF THE SOUTH
SECTION OF OUILMETTE RESERVE, ALSO A PART OF LOTS 23 TO 25 IN GEORGE
SMITH’S SUBDIVISION OF THE SOUTH PART OF OUILMETTE RESERVE, IN TOWNSHIP
42 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY,
ILLINOIS.
Section III-B: Zoning
This area is zoned Open Space. The City plans to rezone the parcel to
be compatible with a future use.
Section III- C: Development Vision
a. Create a high quality use such as residential, office, educational,
institutional, hotel or bed and breakfast site.
b. Retain and protect the historic character of the building; and
c. Accomodate existing public space and recreation area to ensure that the
community retains access to recreation opportunities.
Section III- D: Building Code Compliance
Respondents must consider the need to render the building compliant
with all building codes (including ADA) and requirements before occupancy.
The proposal must address the intended course of action regarding the
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remediation or removal of non-compliant conditions, including various
structural elements of the buildings. As an Evanston Landmark, please note
that any rehabilitation/renovations that result in exterior changes are subject
to certification of appropriateness and will be reviewed by staff and/or the
Preservation Committee.
The plans and specifications for all design and work to be
accomplished on the site must be prepared by a design professional and
approved by the City under the City’s normal permit process.
Section IV: Directions for Submission
The required submission of a Formal Proposal must be submitted with one
paper submittal and electronically in an Adobe Acrobat file. To be deemed
responsive and eligible for consideration, respondents must submit an original,
clearly marked, containing original signatures in blue ink by the designated time,
without exception.
Proposals sent by overnight delivery service will be considered timely filed if
date stamped at least one (1) day before the date set for receipt of proposals and
time stamped at a time that should have, pursuant to the express policy of the
overnight delivery service used, permitted delivery at the date, time and place set for
receipt of proposals. The burden of proof to establish timely filing of a proposal by
overnight delivery service shall be solely upon the entity or person submitting the
proposal. It is the respondent’s obligation to ensure the required submission arrives
in a timely manner at the specified location. Any proposal, which is not properly
marked, addressed or delivered to the submission place, in the required form, by the
required submission date and time will be ineligible for consideration.
Faxed submissions of the Formal Proposal will not be accepted. Once
received by the City, submissions will not be returned. Formal communication, such
as requests for clarification and/or information concerning this solicitation shall be
submitted in writing to the City Manager’s Office at the address listed. No information
concerning this solicitation or request for clarification will be provided in response to
telephone calls. All requests for information must be received by 4 PM, Monday,
September 17, 2012.
On Wednesday, August 29, 2012 at 1 PM, a non-mandatory walk through of
the Harley Clarke Mansion will commence for interested respondents. Additional
information about the property is being made available to all proposers as an
addendum to this packet.
All expenses involved with the preparation and submission of the Request for
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Proposal to the City of Evanston, or any work performed in connection therewith,
shall be the responsibility of the interested party. No payment will be made by the
City of Evanston for any responses received, nor for any other effort required of or
made by the Developer, in connection with the preparation, submission or follow up
to the Request for Proposal.
Section V: Submission Requirements
An official authorized to bind your firm or team to its provisions must sign
responses. Responses must also include: the names, addresses and phone
numbers of all persons authorized to negotiate on behalf the proposer.
All respondents must submit the following documentation in the order listed,
which will serve as the Formal Proposal:
1. A statement of intention to lease or purchase the buildings from the
City of Evanston.
2. A statement of the purchase offer amount (Final and Best Offer) or a
monthly lease amount, consistent with current market value for similar
properties, and the sustainability of the project.
3. A statement of concept regarding the final use and/or operation to be
conducted from the facilities.
4. An outline of the proposed rehabilitation/remodel work anticipated,
estimated timeline for completion, how it is to be accomplished, and by
whom.
5. A conceptual statement depicting the final appearance of the finished
facilities. Please provide a conceptual plan for the site.
6. A review of the financial stability and background of the respondent
and the intended business(es) or occupants of the facilities. Please
provide evidence of financing to buy or lease the property as well as
evidence of financing for rehabilitation of the facilities.
7. The qualifications and experience levels of those key staff members
charged with the implementation of the proposed use or operation.
8. A list of special terms and conditions that would be anticipated in a
purchase or lease agreement with the City. This would include, but is
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not limited to parking needs/considerations, financial options, length of
lease, initial and future revenue expectations if any (to operator and to
the City), exceptions or variations in the scope of the operation, or any
other pertinent information.
9. A description of your individual or organization’s approach to the
development of this property, a general description of the individual or
organization’s current and past development activities, as applicable.
10. If proposing the lease option, describe commitment to renovate the
buildings and proposed timeframe.
Section VI: Selection Process
Only the four (4) respondents to the RFI are permitted to submit proposals.
The City of Evanston reserves the right to select those individuals it deems qualified
and responsive to be presented to City Council for final consideration.
The buildings to be sold or leased shall be subject to the review,
recommendations and/or approval of the City of Evanston.
The City reserves the right to reject any and all proposals and to select the
proposal it deems is in the best interests of the City, even if it is not the highest lease
or purchase price. Each proposal will be reviewed for conformance to the
requirements of this RFP. Proposals will be evaluated based on upon the specific
criteria outlined in this RFP, including but not limited to the following items:
• The feasibility and viability of the proposed use, including the anticipated
renovation work needed to implement the project;
• Demonstrated financial strength of the proposer and ability to finance the
anticipated operation;
• The overall benefit to the community and the City, as a whole, that the
proposed use provides.
Qualified Proposers may be subject to an interview process.
Section VII: Reservation of Rights
The City of Evanston reserves and may exercise the right to request one or
more of the respondents to provide additional material, clarification, confirmation or
modification of any information in the submission, and can supplement, amend,
substitute, cancel, or otherwise modify this Request for Proposal anytime prior to the
selection of one or more proposals to be presented to City Council.
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Please Note: All property will be sold or leased “AS IS.”
Prospective candidates are hereby notified that the City has not completely
investigated the environmental conditions of the property. The City of Evanston
makes absolutely no warranty or representation regarding the condition of the site
offered within this Request for Proposal.
Section VIII: Submission Deadline
To be considered, all Formal Proposals must be delivered to and received at
the Office of the City Manager, City of Evanston, 2100 Ridge Avenue, Evanston
Illinois by 4:00 PM local time on Friday, September 28, 2012. The responsibility of
delivering the Formal Proposal to the City rests entirely with the person or persons
submitting the request.
Copies of the Request for Proposal may be obtained via email at
citymanagersoffice@cityofevanston.org or via phone at 847-866-2936.
Section IX: Request for Information Timetable
ACTIVITY DATE
Request for Proposal Distribution August 14, 2012
Optional Walk Through of Property August 29, 2012
Deadline for Submission of Written Questions September 10, 2012
Response to Written Questions September 17, 2012
Deadline for Receipt of Proposals September 28, 2012
Section X: Anticipated Next Steps
A subcommittee of two aldermen from the Human Services Committee and City staff
will review the submitted Formal Proposals for qualifications and responsiveness to
the Submission Requirements outlined above. The selected Formal Proposals will
be presented to the City Council at the November, 2012 City Council meeting. It is
anticipated that the City Council will select a qualified purchaser/lessee for the
property December 2012.
Section XI: Attachments
Evanston Arts Center Drawings
Coach House Drawings
Vicinity Maps (2)
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For further information and/or submission of a Formal Proposal please
contact:
City of Evanston
City Manager’s Office
2100 Ridge Avenue
Evanston, IL 60201
(847) 866-2936
Attention: Joe McRae
Harley Clarke Mansion – RFP
For general questions, please contact:
Joe McRae
jmcrae@cityofevanston.org
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ATTACHMENT A -
EAC DRAWINGS
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ATTACHMENT A -
EAC DRAWINGS
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ATTACHMENT A -
EAC DRAWINGS
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ATTACHMENT A -
EAC DRAWINGS
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ATTACHMENT A -
EAC DRAWINGS
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ATTACHMENT B - COACH HOUSE DRAWINGS536 of 660
ATTACHMENT B - COACH HOUSE DRAWINGS537 of 660
Arts CenterCoach House
Harley ClarkeMansion
Fog HousesLighthouseKeeper's Home
PROPERTY LEASED TOLIGHTHOUSE PARK DISTRICT
CITY OF EVANSTON
CITY OF EVANSTON
LGHT HSE PK DIS EVAN
Central S treet
Milb u rn ParkSheridan Road0 50 100 Feet
Grosse Point Lighthouse
Proposed Parcel (approximate)
Current Parcel
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Pavilion / Restrooms
Main Building
(Lessee - EAC)
Sculpture Studio
North Foghouse Signal Building (User - Ecology Center)
South Foghouse Signal Building (User - Ecology Center)
Picnic
Shelter
Greenhouse
(User - Eco. Center)
Garage
Coach
House
(2 apts.)
Keeper's
Quarters
Lighthouse
Grotto
Parking
Community
Gardens
(Ecology Center)
Li
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h
t
h
o
u
s
e
L
a
n
d
i
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g
B
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a
c
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Parking ParkingLawson Park(COE)
Northeast Park(LPD)
Lighthouse LandingPark (COE)
Grosse PointLighthousePark (LPD)
Playground
Fire
Ring
BreakwallCentral Street
Milburn ParkSher
i
dan Road2618
2651
2655
2528
1
6
2
2653
2535
4
2514
2520
2604
615 2603
5
2626
2601
Grosse Point Lighthouse Area
1:1,440 1 inch = 120 feet
LighthouseBuildings2012.mxd 5/2/2012
0 100 20050
Feet City Maintained Building
LPD Maintained Building
Building
Overhead Structure
Deck - Patio
Garage
Pool
Park -- LPD Responsibility
Park -- City Responsibility
Tax Parcel
Street
Alley
Driveway
Sidewalk
Fence
Public Beach
Water Body
This map is provided "as is" without warranties of any kind.
See www.cityofevanston.org/mapdisclaimers.html for more information.539 of 660
For City Council meeting of August 13, 2012 Item H3
Ordinance 28-O-12: Prohibiting Unauthorized Use of CB Radio Equipment
For Introduction
To: Honorable Mayor and Members of the City Council
From: Ken Cox, Assistant City Attorney
Subject: Ordinance 28-O-12, Enacting a New Chapter 17 of Title 9 of the Evanston
City Code, Prohibiting Unauthorized Operation of CB Radio Equipment
Date: August 2, 2012
Recommended Action:
Ald. Wilson recommends adoption of Ordinance 28-O-12.
Funding Source:
n/a
Summary:
Ordinance 28-O-12 would enact a new Chapter 17 of Title 9 of the City Code,
prohibiting (1) the use of citizens band radio (“CB”) equipment that is not authorized by
the Federal Communications Commission (“FCC”) and (2) the unlicensed operation of
CB equipment on frequencies between 24 MHz and 35 MHz.
The FCC lacks sufficient staff and resources to effectively police its regulations
regarding radio transmissions. Consequently, 47 U.S.C. § 302a(f) authorizes state and
local governments to adopt statutes and ordinances that prohibit these 2 particular
categories of unlawful behavior. Research indicates that only a few jurisdictions,
including North Carolina, Arkansas, and the City of Brentwood, CA, have done so.
After initial consideration by the Human Services Committee and unsuccessful attempts
to mitigate the underlying situation, the matter is now forwarded to the City Council for
its consideration.
Alternatives:
n/a
-------------------------------------------------------------------------------------
Attachment:
Ordinance 28-O-12
Memorandum
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2/29/2012
28-O-12
AN ORDINANCE
Enacting a New Chapter 17 of Title 9 of the Evanston City Code,
Prohibiting Unauthorized Operation of CB Radio Equipment
WHEREAS, the City of Evanston is a home-rule municipality pursuant to
Article VII of the Illinois Constitution of 1970; and
WHEREAS, as a home rule unit of government, the City has the authority
to adopt ordinances and to promulgate rules and regulations that promote the public
health, safety, and welfare of its residents; and
WHEREAS, pursuant to its 47 U.S.C. § 302a(f), attached hereto as Exhibit
A and incorporated herein by reference, the City has the authority to enact an ordinance
that prohibits violation of certain regulations of the Federal Communications
Commission related to the unauthorized use of citizens band radio equipment; and
WHEREAS, the enactment of such an ordinance will promote the public
health, safety, and welfare of the City’s residents,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: Title 9 of the City Code is hereby further amended by the
enactment of a new Chapter 17 thereof, “Citizens Band Radio Equipment,” to read as
follows:
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28-O-12
~2~
9-17-1: TITLE:
This Chapter, enacted pursuant to 47 U.S.C. § 302a(f), shall be titled and referred to as
the “Citizens Band Radio Equipment Ordinance.”
9-17-2: UNAUTHORIZED OPERATION PROHIBITED:
(A) Equipment: No person shall use citizens band radio equipment that is not
authorized by the Federal Communications Commission.
(B) Operation: No person shall operate citizens band radio equipment on a
frequency between twenty-four megahertz (24 MHz) and thirty-five megahertz
(35 MHz) unless he/she is authorized to do so by the Federal Communications
Commission.
9-17-3: PENALTIES:
Any person found liable for violating Section 2 of this Chapter shall be fined one
hundred dollars ($100.00) for the first offense, two hundred fifty dollars ($250.00) for the
second offense in any one (1)-year period, and five hundred dollars ($500.00) for the
third and any subsequent offense in any one (1)-year period. A separate offense shall
be deemed committed each day during which a violation occurs or continues.
9-17-4: LICENSED RADIO STATIONS EXEMPT:
Pursuant to 47 U.S.C. § 302a(f)(2), any radio station that is licensed by the Federal
Communications Commission pursuant to 47 U.S.C. § 301, as amended, shall be
exempt from the terms of this Chapter.
9-17-5: SEVERABILITY:
If any provision of this Chapter or application thereof to any person or circumstance is
held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions
or applications of this Chapter that can be given effect without the invalid application or
provision, and each invalid provision or invalid application of this Chapter is severable.
SECTION 3: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 4: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
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28-O-12
~3~
SECTION 5: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid application of this ordinance
is severable.
SECTION 6: This ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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28-O-12
~4~
EXHIBIT A
47 U.S.C. § 302a(f)
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Page 108 TITLE 47—TELEGRAPHS, TELEPHONES, AND RADIOTELEGRAPHS §303
(2) accept as prima facie evidence of such
compliance the certification by any such orga-
nization; and
(3) establish such qualifications and stand-
ards as it deems appropriate for such private
organizations, testing, and certification.
(f) State and local enforcement of FCC regula-
tions on use of citizens band radio equip-
ment
(1) Except as provided in paragraph (2), a State
or local government may enact a statute or or-
dinance that prohibits a violation of the follow-
ing regulations of the Commission under this
section:
(A) A regulation that prohibits a use of citi-
zens band radio equipment not authorized by
the Commission.
(B) A regulation that prohibits the unau-
thorized operation of citizens band radio
equipment on a frequency between 24 MHz and
35 MHz.
(2) A station that is licensed by the Commis-
sion pursuant to section 301 of this title in any
radio service for the operation at issue shall not
be subject to action by a State or local govern-
ment under this subsection. A State or local
government statute or ordinance enacted for
purposes of this subsection shall identify the ex-
emption available under this paragraph.
(3) The Commission shall, to the extent prac-
ticable, provide technical guidance to State and
local governments regarding the detection and
determination of violations of the regulations
specified in paragraph (1).
(4)(A) In addition to any other remedy author-
ized by law, a person affected by the decision of
a State or local government agency enforcing a
statute or ordinance under paragraph (1) may
submit to the Commission an appeal of the deci-
sion on the grounds that the State or local gov-
ernment, as the case may be, enacted a statute
or ordinance outside the authority provided in
this subsection.
(B) A person shall submit an appeal on a deci-
sion of a State or local government agency to
the Commission under this paragraph, if at all,
not later than 30 days after the date on which
the decision by the State or local government
agency becomes final, but prior to seeking judi-
cial review of such decision.
(C) The Commission shall make a determina-
tion on an appeal submitted under subparagraph
(B) not later than 180 days after its submittal.
(D) If the Commission determines under sub-
paragraph (C) that a State or local government
agency has acted outside its authority in enforc-
ing a statute or ordinance, the Commission shall
preempt the decision enforcing the statute or
ordinance.
(5) The enforcement of statute or ordinance
that prohibits a violation of a regulation by a
State or local government under paragraph (1)
in a particular case shall not preclude the Com-
mission from enforcing the regulation in that
case concurrently.
(6) Nothing in this subsection shall be con-
strued to diminish or otherwise affect the juris-
diction of the Commission under this section
over devices capable of interfering with radio
communications.
(7) The enforcement of a statute or ordinance
by a State or local government under paragraph
(1) with regard to citizens band radio equipment
on board a ‘‘commercial motor vehicle’’, as de-
fined in section 31101 of title 49, shall require
probable cause to find that the commercial
motor vehicle or the individual operating the
vehicle is in violation of the regulations de-
scribed in paragraph (1).
(June 19, 1934, ch. 652, title III, §302, as added
Pub. L. 90–379, July 5, 1968, 82 Stat. 290; amended
Pub. L. 97–259, title I, §108(a), Sept. 13, 1982, 96
Stat. 1091; Pub. L. 102–556, title IV, §403(a), Oct.
28, 1992, 106 Stat. 4195; Pub. L. 104–104, title IV,
§403(f), Feb. 8, 1996, 110 Stat. 131; Pub. L. 106–521,
§1, Nov. 22, 2000, 114 Stat. 2438.)
AMENDMENTS
2000—Subsec. (f). Pub. L. 106–521 added subsec. (f).
1996—Subsec. (e). Pub. L. 104–104 added subsec. (e).
1992—Subsec. (d). Pub. L. 102–556 added subsec. (d).
1982—Subsec. (a). Pub. L. 97–259, §108(a)(1), (2), in-
serted ‘‘(1)’’ after ‘‘regulations’’ and ‘‘; and (2) estab-
lishing minimum performance standards for home elec-
tronic equipment and systems to reduce their suscepti-
bility to interference from radio frequency energy’’
after ‘‘radio communications’’, and substituted ‘‘or
shipment of such devices and home electronic equip-
ment and systems, and to the use of such devices’’ for
‘‘shipment, or use of such devices’’.
Subsec. (b). Pub. L. 97–259, §108(a)(3), substituted ‘‘or
ship devices or home electronic equipment and sys-
tems, or use devices,’’ for ‘‘ship, or use devices’’.
Subsec. (c). Pub. L. 97–259, §108(a)(4), inserted ‘‘or
home electronic equipment and systems’’ after ‘‘de-
vices’’ wherever appearing, inserted ‘‘and home elec-
tronic equipment and systems’’ after ‘‘Devices’’, sub-
stituted ‘‘objectives’’ for ‘‘common objective’’, and in-
serted ‘‘and to home electronic equipment and sys-
tems’’ after ‘‘reception’’.
EFFECT ON OTHER LAWS
Section 403(c) of Pub. L. 102–556 provided that: ‘‘This
section [amending this section] shall not affect section
2512(2) of title 18, United States Code.’’
MINIMUM PERFORMANCE STANDARDS; HOME ELECTRONIC
EQUIPMENT AND SYSTEMS MANUFACTURED BEFORE
SEPTEMBER 13, 1982
Section 108(b) of Pub. L. 97–259 provided that: ‘‘Any
minimum performance standard established by the
Federal Communications Commission under section
302(a)(2) of the Communications Act of 1934 [subsec.
(a)(2) of this section], as added by the amendment made
in subsection (a)(1), shall not apply to any home elec-
tronic equipment or systems manufactured before the
date of the enactment of this Act [Sept. 13, 1982].’’
§303. Powers and duties of Commission
Except as otherwise provided in this chapter,
the Commission from time to time, as public
convenience, interest, or necessity requires,
shall—
(a) Classify radio stations;
(b) Prescribe the nature of the service to be
rendered by each class of licensed stations and
each station within any class;
(c) Assign bands of frequencies to the various
classes of stations, and assign frequencies for
each individual station and determine the power
which each station shall use and the time during
which it may operate;
(d) Determine the location of classes of sta-
tions or individual stations;
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To: Honorable Mayor and Members of the City Council
From: Steve Griffin, Community and Economic Development Director
Paul Zalmezak, Economic Development Coordinator
Subject: Resolution 57-R-12 Authorizing the City Manager to Execute an Economic
Development Grant Agreement with coLab Evanston, LLC to Create and
Deliver “Startup Evanston” Entrepreneurial Programming for the City of
Evanston
Date: July 30, 2012
Recommended Action:
The Economic Development Committee (“Committee”) and staff recommend approval
of Resolution 57-R-12 authorizing the City Manager to execute a Funding Agreement
with coLab Evanston and approval of a $32,400 grant to fund the delivery of a series of
entrepreneurial program during the period August 15, 2012 through December 31,
2012.
Funding Source
Staff recommends using funds from the Economic Development Fund’s Economic
Development Partnership Contribution Account (5300.62659). The approved Fiscal
Year 2012 budget allocated $280,000 to this account. To date, a total of $88,500 has
been obligated from this account.
Background
Evanston residents, Miguel Wong and Eric Harper founded coLab Evanston in October
2011. The coLab “ecosystem” has two main components: Startup Evanston and coLab
Evanston. Startup Evanston is a networking group with over 230 members (having
doubled in size since October 2011) that produces professional events and seminars.
Membership to this year old group is free and open to the public. coLab Evanston is a
coworking space located at 900 Chicago Avenue at the Chicago and Main intersection
providing flexible workspace for independent professionals, small businesses, and
startups.
The City of Evanston’s funding will be devoted only to the Startup Evanston component
of the business. Programs and events will be promoted as Startup Evanston events on
Memorandum
For City Council meeting of August 13, 2012 Item O1
Resolution 57-R-12: Funding for coLab
For Action
546 of 660
behalf of the City of Evanston or with the City as the primary sponsor. Mr. Wong and
Mr. Harper have committed to offering programs at venues throughout the City. While
staff recognizes the importance coworking spaces play in the entrepreneurial
ecosystem, staff’s recommendation is based entirely on the impact the Startup
Evanston programs promises to have on the broader entrepreneurial community in
Evanston. The Startup Evanston program is geared toward human capital development
in an industry/focus area in high demand in the marketplace. Furthermore, this
programming, combined with other existing and planned activities in Evanston, could
raise the stature of Evanston as an important center for startups - complementary (if not
on par with) the activity in the Loop.
Summary:
coLab Evanston, under their Startup Evanston business unit, is proposing to assist the
City implement aspects of the recently adopted Economic Development Plan by helping
galvanize the citywide entrepreneurial culture by producing and delivering a
combination of programs, activities, classes, and events. The programs would support
the City of Evanston’s Key Economic Development Principals:
1. Support and encouragement of innovation;
2. Nurturing Evanston’s diverse entrepreneur community;
3. Establish workforce training programs; and
4. Promoting Evanston
A partnership with coLab Evanston and the Startup Evanston programs they propose
will help further develop the network of startups and further establish Evanston as a
premier place to launch a business. As the programs and network further develops, it
gives these start ups further incentive to stay and grow in Evanston to partake in the
cutting edge scene. The venture and angel investment community then has a focal point
for investment as the network grows.
The proposed Startup Evanston program aims to provide a platform for local experts
and investors to: 1) supply knowledge (through mentoring) and potentially seed capital
to startups; 2) provide recurring topic-focused networking events; 3) deliver technology
and business related classes and workshops; and 4) produce large scale events like
TEDx Evanston that attract media attention and spread the Evanston brand globally.
As summarized in the attached proposal, the program, composed of three main
components (classes, mentorship, and networking) will focus on solving the challenges
all entrepreneurs face including access to: a community of peers and mentors; training
and knowledge sharing; and capital. The three components of the Startup Evanston
program are:
1. Expert-led Professional Classes and Workshops – classes taught by local
experts at an affordable rate ($20 to $100). Format could be 1.5 hour workshop
or multi-class session over several weeks. Mr. Wong and Mr. Harper will recruit
experts in the specific subject matter and will identify classes and workshops
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based on the needs of the community and by remaining abreast of the latest in
industry trends.
2. Mentorship Program – Startup Evanston will recruit mentors from areas of
accounting, legal, sales, marketing, and set up processes for entrepreneurs to
sign up for mentoring, and promote the events. The events are designed to
provide opportunities for expert entrepreneurs and professionals to provide
“office hours” to small businesses and entrepreneurs seeking advice.
3. Meetups and Larger Events – Startup Evanston will engage professional
networking groups to collaborate on organizing a series of recurring events with
topical focus in technology and entrepreneurship. Smaller events with 20 to 25
attendees known as “meetups” will provide an intimate format for participants to
build relationships by working on projects together or through peer presentations.
The proposed program schedule is summarized in the table that follows. Once fully
launched, Startup Evanston expects to host two events every week in Evanston –
currently, they host two per month.
Table 1. Startup Evanston Proposed Program Schedule
Large
Events
Meetups Classes Events per
Month
Events per
week
Q3 2012 1 5 3 3 1
Q4 2012 1 5 10 5 1
Total 2 10 13
Structure of Financial Assistance
The cost to deliver the Startup Evanston program is $32,400 for the five month period,
from August 15 through December 31, 2012. The funding provides for organization and
production of events at discounted prices. The anticipated City funding assistance
diminishes over time as the entrepreneurial culture grows and the market is established.
For example, for FY 2013, the Startup Evanston program is anticipated to cost $42,000
for the first and second quarters and $36,000 for the third and fourth quarters, for a total
of $78,000.
The sources and uses of funds is summarized in the table on the following page. The
total project budget is $71,370 for August 15, 2012 through December 31, 2012. The
City’s portion of the funding represents 45% of the total funding for the project, with
additional sources from coLab’s co-working revenues, the 900 Chicago Avenue building
landlord, and ticket sales/fees from events.
Illustrated in Table 3 on the following page, the City’s financial support is exclusively
compensating Mr. Wong and Mr. Harper for their proven ability to network with the
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entrepreneurial community in Evanston, and most importantly the time they will be
required to commit to manage and execute the delivery of these programs.
Table 2. Startup Evanston - Sources and Uses of Funds
(August 15 through December 31, 2012)
Sources Total % of Total
CoE $ 32,400 45.4%
coLab [1] $ 24,570 34.4%
Landlord $ 6,000 8.4%
Operating Revenues [2] $ 8,400 11.8%
Total $ 71,370 100.0%
Uses Total % of Total
Staff Salary $ 36,450 51.1%
CoLab Rent (900 Chicago) $ 13,000 18.2%
Utilities $ 2,500 3.5%
Event Production [3] $ 5,000 7.0%
Marketing $ 2,300 3.2%
Instructor Fees $ 3,120 4.4%
Buildout (expansion) $ 6,000 8.4%
Equipment $ 3,000 4.2%
Total $ 71,370 100.0%
[1] Revenues from coLab coworking space
[2] Revenues from event ticket sales and class fees
[3] Facility rentals, event program photocopies,
refreshments, etc.
Table 3. Startup Evanston – Use of Funds by Entity
(August 15 through December 31, 2012)
Description Total CoE coLab[1] Landlord
Operating
Revenues [2]
Staff Salary $ 36,450 $ 32,400 $ 4,050
Rent $ 13,000 $ 13,000
Utilities $ 2,500 $ 2,500
Event Production $ 5,000 $ - $ 5,000
Marketing $ 2,300 $ 2,020 $ 280
Instructor Fees $ 3,120 $ - $ 3,120
Buildout $ 6,000 $ - $ 6,000
Equipment $ 3,000 $ 3,000
Total $ 71,370 $ 32,400 $ 24,570 $ 6,000 $ 8,400
[1] Revenues from coLab coworking space
[2] Revenues from event ticket sales and class fees
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coLab Evanston has agreed to return to the Economic Development Committee on a
quarterly basis to report on Startup Evanston activities and has agreed to accept
payment on a quarterly basis upon successful delivery of the agreed upon
programming. Funding for the Startup Evanston programming will be reduced by $1,296
(i.e. total City funding divided by proposed programs) for each event/class not delivered
in the previous quarter. coLab proposes to provide a quarterly report summarizing
learning milestones and gauging success or failure the programs, and will specifically
include the following data:
1. A list of programs delivered, participants in each program including contact
information and business represented, and program quality surveys giving an
indication of the usefulness of the programs.
2. List and summary of each event / program
3. Number of participants in each event
4. Number of Evanston resident participants
5. Number of Evanston business participants
6. Participant reviews, evaluations, and suggestions (each event)
Staff will work with coLab Evanston to create and maintain a single database capturing
the Startup Evanston program information in a useful way for ease of reporting. Over
time, enough data will be gathered to analyze trends which will allow Staff to quickly
request a change in programming to reflect the latest trends / demands.
Public Benefits
The Startup Evanston program is designed to benefit the entire Evanston community by
advancing entrepreneurship and technology-focused startups – an objective of the
Economic Development Plan. The classes and events will be open to the entire
community. Mr. Harper and Mr. Wong have committed to collaborating with other
incubators and coworking spaces in Evanston to participate in events.
The Startup Evanston program will advance the overarching principles of the Economic
Development Plan, appeals to the entrepreneurial and innovative spirit of the City, and
directly galvanizes Evanston’s entrepreneur base by creating programs that help
sustains them. It is, in essence, a workforce training program for the technology /
startup community in Evanston.
The City sponsored Startup Evanston program helps achieve the City’s commitment
(outlined in the Economic Development Plan) to support the creation and promotion of
physical and virtual spaces devoted to collaboration and networking, mentoring,
educational programs, and events, aimed at fostering the transition of Evanston-based
startups to the growth stages.
Recommendation
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At the June 25, 2012 meeting, the Economic Development Committee voted 7 to 0 with
one abstaining to recommend to the City Council an Economic Development grant in
the amount of $32,400 for the period August 15, 2012 through December 31, 2012
subject to the following conditions:
1. Funding shall be in the form of a grant, which will be dispersed in two payments.
A payment of $16,200 (50%) will be paid upon City Council approval. A second
payment of $16,200 will be paid upon successful completion of the program
outlined in Table 1 above and the conditions that follow.
2. coLab Evanston shall submit a progress report due October 15, 2012 to be
presented at the regularly scheduled October Economic Development Committee
and a final report for FY 2012 to be submitted January 15, 2013 for the January
2013 Economic Development Committee meeting for payment for services
delivered through December 31, 2012.
3. coLab shall facilitate city staff access to client companies to discuss opportunities
for retention and the promotion of economic development in Evanston.
4. coLab Evanston will notify staff of companies within coLab looking to expand to
provide staff opportunity to present retention opportunities within Evanston.
5. coLab Evanston shall acknowledge that the programs and events have been
funded, in part, by the City of Evanston
6. coLab Evanston shall implement a performance evaluation system to determine
the level of satisfaction with the program and report to staff quarterly.
7. coLab Evanston will commit to providing programming to City of Evanston low
income and/or unemployed residents.
Staff also recommends that the City Council approve the funding with the following
additional conditions:
1. coLab Evanston will market the City funded programs under the Startup
Evanston component of their business.
2. coLab Evanston will make best efforts to host several Startup Evanston
programs/events at venues throughout the city, in addition to coLab Evanston co-
working space.
3. coLab Evanston will create and deliver the series of entrepreneurial programs
exclusively on behalf of the City of Evanston during this initial five month term of
the agreement.
Finally, in response to the Economic Development Committee’s requirement that coLab
Evanston provide low income and unemployed Evanstonians access to Startup
Evanston events, coLab Evanston has committed to forming a relationship with Illinois
Worknet, Moran Center, Youth Job Center, Y.O.U. Evanston and others as desired, to
provide opportunities for their clients to attend Startup Evanston events free of charge.
CoLab Evanston has agreed to offer one seat for events with up to 25 attendees, two
seats for events with up to 50 attendees, and three seats for events over 50 attendees.
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Attachments:
Resolution 57-R-12
Staff Memo to Economic Development Committee dated June 22
coLab Evanston proposal dated June 22, 2012
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7/10/2012
57-R-12
A RESOLUTION
Authorizing the City Manager to Execute an Economic Development
Grant Agreement with coLab Evanston, LLC
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The City Manager is hereby authorized and directed to sign
the grant agreement between the City and coLab Evanston, LLC, attached hereto as
Exhibit A and incorporated herein by reference (“Agreement”).
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the Agreement as he may determine to be in the
best interests of the City.
SECTION 3: This Resolution 57-R-12 shall be in full force and effect from
and after its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2012
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57-R-12
~ 2 ~
EXHIBIT A
Grant Agreement Between the City and coLab Evanston, LLC
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City of Evanston – coLab “StartUp Evanston” Grant Agreement P a g e | 1
GRANT AGREEMENT
THIS GRANT AGREEMENT [“Agreement”] is entered into on this ______ day of
_____________, 2012 [“Effective Date”], by and between the City of Evanston [“City”],
and coLab Evanston, LLC, an Illinois limited liability company [“Grantee”], collectively
referred to as the “Parties,” as provided herein.
RECITALS
WHEREAS, as part of its Economic Development Plan, the City desires to
support the creation and promotion of physical and virtual spaces devoted to
collaboration and networking, mentoring, educational programs, and events, aimed at
fostering the transition of Evanston-based startups to growth stages; and
WHEREAS, Grantee intends to produce and deliver a combination of programs,
activities, classes, and events intended to promote entrepreneurial culture within
Evanston, as set forth in Article III hereof [“Project”]; and
WHEREAS, the City Council, as recommended by the Economic Development
Committee, has authorized staff to manage and administer this Agreement on the City’s
behalf, including, without limitation, authorizing the City Manager to execute this
Agreement with Grantee, thereby establishing the terms, conditions, and requirements
for participation in this Agreement in accordance with City guidelines,
NOW, THEREFORE, in consideration of the foregoing recitals, which are
incorporated herein by this reference, and the mutual obligations of the parties as herein
expressed, the City and Grantee agree as follows:
AGREEMENT
I. DEFINITIONS
The following terms shall have the following meanings whenever used in this
Agreement, except where the context clearly indicates otherwise. Any ambiguity as to
the intended meaning or scope of the terms set forth below shall be resolved solely by
the City through its designated representative.
a. “Completion Date” means the date that the Grantee has finished the Project as
approved by City Council, confirmed by the Director, and to the satisfaction of the
City, as evidenced by City’s final payment to Grantee.
b. “Director” means the City’s Director of Community & Economic Development, or
his/her designee, who shall manage and administer this Agreement on behalf of
the City.
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c. “Grant” means the total amount of the City’s Grant of Economic Development
Fund monies to Grantee for purposes of funding the Project, which shall not
exceed $32,400.00, the amount approved by City Council.
d. “Total Allowable Expenses” means the actual Project costs incurred, paid for,
and documented by Grantee, approved by the Director, and not to exceed
$32,400.00.
II. TERMS OF GRANT
a. City shall grant Grantee moneys not to exceed $32,400.00 (the “Grant Amount”)
from its Economic Development Fund per the terms of this Agreement.
b. The City shall disburse the Grant moneys to Grantee in two (2) installments. The
City shall make the first such disbursement of $16,200.00 no later than fifteen
(15) business days of the Effective Date of this Agreement. The City shall make
the second such disbursement, not to exceed $16,200.00, no later than fifteen
(15) business days after the Director: confirms that Grantee has completed the
Project; or receives documentation from Grantee regarding partial completion of
the Project per Article XV.c.3.
III. GRANTEE’S RESPONSIBILITIES
a. Grantee shall engage professional networking groups to organize a series of
events, promoted and delivered under the name “Startup Evanston,” focussed on
technology and entrepreneurship, as set forth in the following table. Smaller
events with twenty (20) to twenty-five (25) attendees known as “meetups” shall
provide an intimate format for participants to build relationships by working on
projects together or through peer presentations.
Large Events Meetups Classes Events / month Events / week
Q3 2012 1 5 3 3 1
Q4 2012 1 5 10 5 1
Total 2 10 13
b. Grantee shall submit to the City a progress report no later than October 15, 2012
to be presented at the regularly-scheduled October Economic Development
Committee and a final report for FY 2012 to be submitted no later than January
15, 2013 for the January 2013 Economic Development Committee meeting
c. Grantee shall facilitate City staff access to client companies to discuss
opportunities for retention and the promotion of economic development in
Evanston.
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d. Grantee shall notify City staff of companies associated with Grantee looking to
expand in order to provide Staff opportunity to present retention opportunities
within Evanston.
e. Grantee shall implement a performance evaluation system to determine Project
event participants’ levels of satisfaction and report said evaluations to City staff
on a quarterly basis
f. Grantee shall employ best commercial efforts to use Evanston-based businesses
as frequently as is financially feasible when renting venues other than 900
Chicago Avenue, Evanston, IL, purchasing supplies, and/or hiring contractors
and/or administrative services providers for the Project.
g. Grantee shall work with Illinois Worknet, Moran Center, Youth Job Center, and
YOU Evanston to provide opportunities for those organizations’ clients to attend
Project events free of charge. Grantee shall reserve at least one (1) seat per
event designed for no more than twenty-five (25) attendees, two (2) seats per
event designed for twenty-six (26) to fifty (50) attendees, and three (3) seats per
event designed for more than fifty (50) attendees.
h. Grantee shall obtain and submit all required certificates of insurance, as set forth
herein, to the Director upon execution of this Agreement and prior to City’s
execution.
i. Grantee shall complete the Project per the Time of Performance set forth herein.
j. Grantee shall acknowledge, in any Project press release(s), programs, and
events, that the City’s Grant was vital to completion of the Project.
k. Grantee shall comply with all terms and conditions of this Agreement and all
applicable requirements of Federal, Illinois, and City of Evanston law.
IV. THE CITY’S RESPONSIBILITIES
The City shall administer the Grant pursuant to this Agreement.
V. TIME OF PERFORMANCE
The Grantee shall complete the Project no later than January 15, 2013. Failure to
complete the Project within said time shall result in Grantee’s breach of this Agreement.
Requests for additional time and extensions in Project completion time may be granted,
but only if submitted in writing to the Director prior to the expiration of this Agreement.
VI. INSURANCE
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a. During the entire period in which work on the Project is performed, the Grantee
shall obtain, and maintain in full force and effect, Comprehensive General
Liability Insurance in a general aggregate amount of not less than $1,000,000.
b. The Comprehensive General Liability Insurance policy shall name the City of
Evanston, and their respective elected officials, officers, employees, agents, and
representatives as additional insureds.
c. All deductibles on any policy shall be the responsibility of the primary holder of
such policy and shall not be the responsibility of the City of Evanston.
d. Grantee shall provide evidence of required insurance to the Director before
execution of this Agreement.
VII. OBLIGATION TO REFRAIN FROM DISCRIMINATION
a. Grantee covenants and agrees for itself, its successors and its assigns to the
Property, or any part thereof, that it shall not discriminate against any employee
or applicant for employment on the basis of race, color, religion, sex, sexual
orientation, marital status, national origin, ancestry, age, or physical or mental
disabilities that do not impair ability to work, and further that it shall examine all
job classifications to determine if minority persons or women are underutilized
and shall take appropriate affirmative action to rectify any such underutilization.
b. If Grantee hires additional employees in order to perform its responsibilities
pursuant to this Agreement, or any portion hereof, it shall determine the
availability of minorities and women in the area(s) from which it may reasonably
recruit and it shall hire for each job classification for which employees are hired in
such a way that minorities and women are not underutilized.
c. In all solicitations or advertisements for employees placed by it or on its behalf,
Grantee shall state that all applicants shall be afforded equal opportunity without
discrimination because of race, color, religion, sex, sexual orientation, marital
status, national origin, ancestry, or disability.
VIII. NO AGENCY CREATED
The Grantee and any contractor, supplier, vendor or any third party hired by Grantee to
complete the Project are not agents of the City. Any provisions of this Agreement that
may appear to give the City any right to direct the Grantee concerning the details of the
obligations under this Agreement, or to exercise any control over such obligations, shall
mean only that the Grantee shall follow the direction of the City concerning the end
results of the obligations.
IX. OWNERSHIP OF DOCUMENTS
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All documents prepared and submitted to the City pursuant to this Agreement (including
any duplicate copies) shall be the property of the City. The City’s ownership of these
documents includes use of, reproduction or reuse of and all incidental rights thereto.
X. INDEMNIFICATION AND HOLD HARMLESS
To the maximum extent permitted by law, the Grantee agrees to and shall defend,
indemnify and hold harmless the City, and its respective officers, officials, employees,
contractors and agents from and against all claims, liability, loss, damage, costs or
expenses (including expert witness fees, reasonable attorneys’ fees, and court costs)
arising from or as a result of the death of any person or any accident, injury, loss or
damage whatsoever caused to any person or property resulting or arising from or in any
way connected with the following, provided Grantee shall not be responsible for (and
such indemnity shall not apply to) any negligence or willful misconduct of the City, or
their respective officers, officials, active employees, contractors or agents:
a. Project delivery by Grantee, its officers, contractors, subcontractors, agents,
employees or other persons acting on Grantee’s behalf [“Indemnifying Parties”];
b. Any loss or damage to the City resulting from any inaccuracy in or breach of any
representation or warranty of Grantee, or resulting from any breach or default by
Grantee, under this Agreement; and
c. Any and all actions, claims, damages, injuries, challenges and/or costs or
liabilities arising from the approval of any and all entitlements or permits for the
improvements by the City, and their respective officers, officials, employees,
contractors or agents.
The foregoing indemnity shall continue to remain in effect after the Completion Date or
after the earlier termination of this Agreement, as the case may be.
Without limiting Grantee’s foregoing obligations, the City agrees to cooperate with and
assist Grantee with respect to any and all claims, demands, suits, actions, damages
and proceedings brought or judgment obtained by a third party of whatever type or kind
arising out of the Project, including providing any reasonably requested information or
documents in its possession.
XI. DUTY TO DEFEND
Grantee further agrees that the hold harmless agreement in Article X, and the duty to
defend the City, and their respective officers, officials, employees, contractors and
agents, require the Grantee to pay any costs that the City may incur which are
associated with enforcing the hold harmless provisions, and defending any claims
arising from obligations or services under this Agreement. If the City chooses at its own
election to conduct its own defense, participate in its own defense, or obtain
independent legal counsel in defense of any claim related to obligations or services
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under this Agreement, the Grantee agrees to pay the City’s attorney’s fees, expert
witness fees, and all costs.
XII. COMPLIANCE WITH LAW
Grantee agrees to comply with all the requirements now or hereafter in force, of all
municipal, county, state and federal authorities, pertaining to the development and use
of the Property and construction of the Project, as well as operations conducted on the
Property. The Director shall not issue any Grant disbursement to the Grantee if there is
in violation of any law, ordinance, code, regulation, or permit.
XIII. TERMINATION
If Grantee shall fail to cure any Event of Default upon notice and within the time for cure
provided for herein, the City may, by written notice to the Grantee, terminate this
Agreement. Such termination shall trigger the “Repayment of Grant” defined herein.
Grantee may terminate this Agreement upon thirty (30) days’ written notice to City.
XIV. NOTICES
All notices permitted or required hereunder must be in writing and shall be effected by
(i) personal delivery, (ii) first class mail, registered or certified, postage fully prepaid, or
(iii) reputable same-day or overnight delivery service that provides a receipt showing
date and time of delivery, addressed to the following parties, or to such other address
as any party may, from time to time, designate in writing as provided herein:
To City: City of Evanston
Director of Community & Economic Development
2100 Ridge Avenue
Evanston, IL 60201
Telephone: 847.448.8100
Facsimilie: 847.448.8020
Email: economicdevelopment@cityofevanston.org
To Grantee: coLab Evanston
900 Chicago Ave., Ste. 104
Evanston, Illinois 60202
Telephone: 847.440.4880
Attention: Miguel Wong, Eric Harper
Any written notice, demand or communication shall be deemed received immediately if
personally delivered or delivered by delivery service to the addresses above, and shall
be deemed received on the third day from the date it is postmarked if delivered by
registered or certified mail.
XV. DEFAULT; REMEDIES; DISPUTE RESOLUTION
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a. Notice of Default.
In the event of failure by either party hereto substantially to perform any material
term or provision of this Agreement, the non-defaulting party shall have those
rights and remedies provided herein, provided that such non-defaulting party has
first provided to the defaulting party a written notice of default in the manner
required herein identifying with specificity the nature of the alleged default and
the manner in which said default may be satisfactorily be cured.
b. Cure of Default
Upon the receipt of the notice of default, the alleged defaulting party shall
promptly commence to cure, correct, or remedy such default within ninety (90)
days and shall continuously and diligently prosecute the same to completion.
c. City Remedies; Repayment of Grant.
1. In the event of a default by Grantee of this Agreement not timely cured, the
City, at its option, may terminate this Agreement or may institute legal action
in law or in equity to cure, correct, or remedy such default, enjoin any
threatened or attempted violation, or enforce the terms of this Agreement
2. In the event of a default by Grantee of this Agreement not timely cured, or
Grantee’s early termination, which occurs after the City has disbursed any
Grant funds, any portion of such disbursement that Grantee has not spent as
part of the Total Allowable Expenses, shall become immediately due and
payable by Grantee to City.
3. In the event of Grantee’s early termination that occurs after Grantee has
spent, as part of the Total Allowable Expenses, more than the amount of the
first disbursement, City shall reimburse Grantee the difference.
4. Any payment shall be made in lawful money of the United States to either
Party at the address set forth in Article XIV herein or at such other address
designated in accordance with Article XIV.
d. Grantee’s Exclusive Remedies.
The parties acknowledge that the City would not have entered into this
Agreement if it were to be liable in damages under, or with respect to, this
Agreement or any of the matters referred to herein, including the Project, except
as provided in this Article. Accordingly, Grantee shall not be entitled to damages
or monetary relief for any breach of this Agreement by the City or arising out of or
connected with any dispute, controversy, or issue between Grantee and the City
regarding this Agreement or any of the matters referred to herein, the parties
agreeing that declaratory and injunctive relief, mandate, and specific
performance shall be Grantee’s sole and exclusive judicial remedies.
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XVI. APPLICABLE LAW
The internal laws of the State of Illinois without regard to principles of conflicts of law
shall govern the interpretation and enforcement of this Agreement.
XVII. CONFLICT OF INTEREST
a. No member, official, or employee of the City shall have any personal interest,
direct or indirect, in this Agreement, nor shall any such member, official, or
employee participate in any decision relating to the Agreement which affects
his/her personal interests or the interests of any corporation, partnership, or
association in which he/she is, directly or indirectly, interested.
b. The Grantee warrants that it has not paid or given, and shall not pay or give, any
third person any money or other consideration for obtaining this Agreement.
XVIII. NON-LIABILITY OF CITY OFFICIALS AND EMPLOYEES
No member, official, agent, legal counsel or employee of the City shall be personally
liable to the Grantee, or any successor in interest in the event of any default or breach
by the City or for any amount which may become due to Grantee or successor or on
any obligation under the terms of this Agreement.
XIX. BINDING EFFECT
This Agreement, and the terms, provisions, promises, covenants and conditions hereof,
shall be binding upon and shall inure to the benefit of the parties hereto and their
respective heirs, legal representatives, successors and assigns.
XX. AUTHORITY TO SIGN
The Grantee hereby represents that the persons executing this Agreement on behalf of
Grantee have full authority to do so and to bind Grantee to perform pursuant to the
terms and conditions of this Agreement.
XXI. COUNTERPARTS
This Agreement may be executed by each party on a separate signature page, and
when the executed signature pages are combined, shall constitute one single
instrument.
XXII. ENTIRE AGREEMENT, WAIVERS AND AMENDMENTS
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a. This Agreement and any Exhibits and references incorporated into this
Agreement express all understandings of the parties concerning the matters
covered in this Agreement. This Agreement integrates all of the terms and
conditions mentioned herein or incidental hereto, and supersedes all negotiations
or previous agreements between the parties with respect to all or any part of the
subject matter hereof.
b. All waivers of the provisions of this Agreement must be in writing and signed by
the appropriate authorities of the City or the Grantee, and all amendments hereto
must be in writing and signed by the appropriate authorities of the City and the
Grantee.
XXIII. NON-ASSIGNMENT
The Grantee shall not assign the obligations under this Agreement, nor any monies due
or to become due, without the City’s prior written approval, and Grantee and Grantee’s
proposed assignee’s execution of an assignment and assumption agreement in a form
approved by the City. Any assignment in violation of this paragraph is grounds for
breach of this Agreement, at the sole discretion of the City Manager. In no event shall
any putative assignment create a contractual relationship between the City and any
putative assignee.
XXIV. NO WAIVER
No failure of either the City or the Grantee to insist upon the strict performance by the
other of any covenant, term or condition of this Agreement, nor any failure to exercise
any right or remedy consequent upon a breach of any covenant, term, or condition of
this Agreement, shall constitute a waiver of any such breach or of such covenant, term
or condition. No waiver of any breach shall affect or alter this Agreement, and each and
every covenant, condition, and term hereof shall continue in full force and effect.
[Signature page to follow]
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IN WITNESS WHEREOF, the City, and the Grantee have signed this Agreement as of
the dates set opposite their signatures.
“CITY”
Dated: By:
Name:
Title:
“GRANTEE”
Dated: By:
Name:
Title:
Dated: By:
Name:
Title:
Return this form to:
City of Evanston
Director of Community & Economic Development
2100 Ridge Avenue
Evanston, IL 60201
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To: Chair and Members of the Economic Development Committee
From: Nancy Radzevich, Economic Development Manager
Paul Zalmezak, Economic Development Planner
Subject: Request for Financial Partnership with coLab Evanston to Create and
Deliver Entrepreneurial Programs for the City of Evanston
Date: June 22, 2012
Recommendation
Staff supports a recommendation to the City Council from the Economic Development
Committee to provide $32,400 to coLab Evanston to deliver a series of entrepreneurial
programs during the period August 1, 2012 through December 31, 2012.
Funding Source
Staff recommends using funds from the Economic Development Fund’s Economic
Development Partnership Contribution Account (5300.62659). The approved Fiscal
Year 2012 budget allocated $280,000 to this account. To date, a total of $ $88,500 has
been obligated from this account
Background
Evanston residents, Miguel Wong and Eric Harper founded coLab Evanston in October
2011. The coLab “ecosystem” has two main components: Startup Evanston and coLab
Evanston. coLab Evanston is a physical space located at 900 Chicago Avenue at the
Chicago and Main intersection. The space provides flexible workspace for independent
professionals, small businesses, and startups. coLab opened in October 2011 and has
45 active members who pay a monthly fee to access the coLab facilities. The current
members include independent professionals in software development, design, public
relations, sales, marketing and research. Most live within five miles of coLab, 90% are
Evanstonians and are running a small business or working to launch a new product or
service.
Startup Evanston is a networking group with over 230 members (having doubled in size
since October 2011) that produces professional events and seminars. Membership to
this year old group is free and open to the public. The current membership is composed
primarily of Evanston residents (75%) with other members from Chicago and North
Memorandum
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Shore suburbs. Most are running a business, or working to launch a business. Many
are active in the entrepreneurial community as consultants, advisors, or investors.
Discussion
coLab Evanston is proposing to assist the City of Evanston implement aspects of the
recently adopted Economic Development Plan by helping galvanize the citywide
entrepreneurial culture by producing and delivering a combination of programs,
activities, classes, and events. coLab Evanston aims to build a critical mass of
participants, foster co-evolution of team and broad-based interactions, and nurture a
supportive entrepreneurial environment. coLab Evanston will engage professionals
throughout the region to help lead these activities in the coLab space and other
locations throughout Evanston as is necessary.
Staff first met with coLab Evanston founders Eric Harper and Miguel Wong in the Fall of
2011 for the purposes of introducing our plans to expand our economic development
efforts and to learn more about the co-working concept. As a result of that initial
meeting Staff determined that a potential partnership with coLab Evanston could help us
advance the technology, entrepreneurship and innovation elements of our Economic
Development Plan. It also became quickly apparent that Mr. Harper and Mr. Wong are
passionate about Evanston and the potential it has as a regional, if not global, center of
innovation and entrepreneurship. Since the initial meeting, Staff has worked closely with
them to help connect them with others active in the community and to further develop
their proposal.
A partnership with coLab Evanston and the programs they propose will help further
develop the network of startups and further establish Evanston as a great place to
launch a business. As the programs and network further develops, it gives these start
ups further incentive to stay and grow in Evanston. It creates what is referred to as a
“sticky culture” – firms have a reason to stick around to partake in the cutting edge
scene. The venture and angel investment community then has a focal point for
investment as the network grows.
The City’s investment in coLab is an investment in the human resource development
and Evanston’s technology and entrepreneurial culture. The specific program elements
coLab proposes supports the City of Evanston’s Key Economic Development Principals:
1. Support and encouragement of innovation;
2. Nurturing Evanston’s diverse entrepreneur community;
3. Establish workforce training programs; and
4. Promoting Evanston
Furthermore, while much of coLab’s focus is technology related, significant attention is
paid to general business management and operations (including accounting, legal, and
marketing). coLab’s programs, therefore, can be designed to appeal to and to develop
entrepreneurs who are creating products and services not only in technology, but the
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other targeted industries the City Council adopted including arts and entertainment,
healthcare and wellness, and baby boomer markets.
coLab Evanston believes this community has the entrepreneurs and the capital
resources to make it a vibrant entrepreneurial city – as is consistently reported and
generally accepted as fact. What coLab proposes, however, is a number of “tactics” to
mobilize the resources to help the City of Evanston achieve its Economic Development
vision. The proposed coLab Evanston program aims to provide a platform for local
experts and investors to: 1) supply knowledge (through mentoring) and potentially seed
capital to startups; 2) provide recurring topic-focused networking events; 3) deliver
technology and business related classes and workshops; and 4) produce large scale
events like TEDx Evanston that attract media attention and spread the Evanston brand
globally.
As summarized in the coLab Evanston proposal, the program, composed of three main
components (classes, mentorship, networking) will focus on solving the challenges all
entrepreneurs face including access to: a community of peers and mentors; training
and knowledge sharing; and capital. The three components of the coLab Evanston
Program are:
1. Expert-led Professional Classes and Workshops – classes taught by local
experts at an affordable rate ($20 to $100). Format could be 1.5 hour workshop
or multi-class session over several weeks. coLab will recruit experts in the
specific subject matter. coLab will identify classes and workshops “in real time”
based on the needs of Startup Evanston and coLab members and by remaining
abreast of the latest in industry trends.
2. Mentorship Program – designed to provide opportunities for expert
entrepreneurs and professionals to provide “office hours” to small businesses
and entrepreneurs seeking advice. coLab will recruit mentors from areas of
accounting, legal, sales, marketing, and set up processes for entrepreneurs to
sign up for mentoring, and promote the event
3. Meetups and Larger Events – coLab Evanston will engage professional
networking groups to collaborate on organizing a series of recurring events with
topical focus in technology and entrepreneurship. coLab Evanston will
coordinate smaller events with 20 to 25 attendees known as “meetups” to be
hosted at coLab and other local venues. The purpose of meetups is to provide
an intimate format for participants to build relationships by working on projects
together or through peer presentations.
The proposed program schedule is summarized in the table that follows. Once fully
launched, coLab Evanston expects to host two events every week in Evanston –
currently, they host two per month.
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Table 1. coLab Evanston Proposed Program Schedule
Large
Events
Meetups Classes Events per
Month
Events per
week
Q3 2012 1 5 3 3 1
Q4 2012 1 5 10 5 1
Total 2 10 13
The profile of program participants will vary depending on the focus of the program.
coLab Evanston aims to service those who are looking to switch (or gain an additional)
professional focus as well as those who are trying to become experts “dive deeper” into
a subject area (“domain area”). An event focused on sources of funding for new
companies, for example, will likely attract a wider audience than a “javascript for
designers” class.
Structure of Financial Assistance
coLab Evanston is seeking a total of $32,400 for the five month period, from August 1
through December 31, 2012. The funding provides for organization and production of
events at discounted prices. The anticipated City funding assistance diminishes over
time as coLab Evanston anticipates an ability to produce larger events, charge higher
fees, and produce more events as the entrepreneurial culture grows and the market is
established. For example, for FY 2013, coLab anticipates seeking a total of $42,000 for
the first and second quarters and $36,000 for the third and fourth quarters, for a total of
$78,000.
The sources and uses of funds is summarized in the table on the following page. The
total project budget is $71,370 for August 1, 2012 through December 31, 2012. The
City’s portion of the funding represents 45% of the total funding for the project, with
additional sources from coLab’s co-working revenues, the 900 Chicago Avenue building
landlord, and ticket sales/fees from events.
Illustrated in Table 3 on the following page, the City’s financial support is exclusively
compensating Mr. Wong and Mr. Harper for their knowledge, their proven ability to
network with the entrepreneurial community in Evanston, and most importantly the time
they will be required to commit to manage and execute the delivery of these programs.
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Table 2. coLab Evanston - Sources and Uses of Funds
(August 1 through December 31, 2012)
Sources Total % of Total
CoE $ 32,400 45.4%
coLab [1] $ 24,570 34.4%
Landlord $ 6,000 8.4%
Operating Revenues [2] $ 8,400 11.8%
Total $ 71,370 100.0%
Uses Total % of Total
Staff Salary $ 36,450 51.1%
CoLab Rent (900 Chicago) $ 13,000 18.2%
Utilities $ 2,500 3.5%
Event Production [3] $ 5,000 7.0%
Marketing $ 2,300 3.2%
Instructor Fees $ 3,120 4.4%
Buildout (expansion) $ 6,000 8.4%
Equipment $ 3,000 4.2%
Total $ 71,370 100.0%
[1] Revenues from coLab coworking space
[2] Revenues from event ticket sales and class fees
[3] Facility rentals, event program photocopies,
refreshments, etc.
Table 3. coLab Evanston – Use of Funds by Entity
(August 1 through December 31, 2012)
Description Total CoE coLab[1] Landlord
Operating
Revenues [2]
Staff Salary $ 36,450 $ 32,400 $ 4,050
Rent $ 13,000 $ 13,000
Utilities $ 2,500 $ 2,500
Event Production $ 5,000 $ - $ 5,000
Marketing $ 2,300 $ 2,020 $ 280
Instructor Fees $ 3,120 $ - $ 3,120
Buildout $ 6,000 $ - $ 6,000
Equipment $ 3,000 $ 3,000
Total $ 71,370 $ 32,400 $ 24,570 $ 6,000 $ 8,400
[1] Revenues from coLab coworking space
[2] Revenues from event ticket sales and class fees
coLab Evanston has agreed to return to the Economic Development Committee on a
quarterly basis to report and has agreed to accept payment on a quarterly basis upon
successful delivery of the agreed upon programming. Funding for coLab Evanston will
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be reduced by $1,296 (i.e. total City funding divided by proposed programs) for each
event/class not delivered in the previous quarter. coLab proposes to provide a quarterly
report summarizing learning milestones and gauging success or failure the programs,
and will specifically include the following data:
1. A list of programs delivered, participants in each program including contact
information and business represented, and program quality surveys giving an
indication of the usefulness of the programs.
2. List and summary of each event / program
3. Number of participants in each event
4. Number of Evanston resident participants
5. Number of Evanston business participants
6. Participant reviews, evaluations, and suggestions (each event)
Staff will work with coLab Evanston to create and maintain a single database capturing
the information in a useful way for ease of reporting. Over time, enough data will be
gathered to analyze trend data which will allow coLab Evanston and Staff to quickly
change programming to reflect the latest trends / demands.
Public Benefits
The partnership with coLab Evanston is designed to benefit the entire Evanston
community by advancing entrepreneurship and technology-focused startups – an
objective of the Economic Development Plan. The classes and events will be open to
the entire community, not just for coLab or Startup Evanston members. coLab
Evanston also will collaborate with other incubators and coworking spaces in Evanston
to participate in, and also to help promote and organize events.
The coLab Evanston proposal implements programming that advances the overarching
principles of the Economic Development Plan, appeals to the entrepreneurial and
innovative spirit of the City, and directly galvanizes Evanston’s entrepreneur base by
creating programs that help sustains them. It is, in essence, a workforce training
program for the technology / startup community in Evanston.
The partnership with coLab will help the City live up to its commitment (outlined in the
Economic Development Plan) to support the creation and promotion of physical and
virtual spaces devoted to collaboration and networking, mentoring, educational
programs, and events, aimed at fostering the transition of Evanston-based startups to
the growth stages.
Recommendation
Staff is seeking a recommendation from the Economic Development Committee to the
City Council to provide a grant in the amount of $32,400 for the period August 1, 2012
through December 31, 2012 to coLab Evanston, subject to the following conditions:
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1. Funding shall be in the form of a grant, which will be dispersed in two payments.
A payment of $16,200 (50%) will be paid upon City Council approval. A second
payment of $16,200 will be paid upon successful completion of the program
outlined in Table 1 above and the conditions that follow.
2. coLab Evanston shall submit a progress report due October 15, 2012 to be
presented at the regularly scheduled October Economic Development Committee
and a final report for FY 2012 to be submitted January 15, 2013 for the January
2013 Economic Development Committee meeting for payment for services
delivered through December 31, 2012.
3. coLab Evanston shall facilitate city staff access to client companies to discuss
opportunities for retention and the promotion of economic development in the
City.
4. coLab Evanston will notify staff of companies within coLab looking to expand to
provide staff opportunity to present retention opportunities within Evanston.
5. coLab Evanston shall acknowledge that the programs and events has been
funded, in part, by the City of Evanston
6. coLab Evanston shall implement a performance evaluation system to determine
the level of satisfaction with the program and report to staff quarterly.
Attachments:
- coLab Evanston proposal dated June 22, 2012
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For City Council meeting of August 13, 2012 Item O2
Business of the City by Motion: Façade Improvement for Minasian Rug Co.
For Action
To: Honorable Mayor and Members of the City Council
From: Steve Griffin, Director, Community and Economic Development
Johanna Nyden, Economic Development Coordinator
Subject: Approval of Financial Assistance through the Façade Improvement
Program for Minasian Rug Company (1244 Chicago Avenue)
Date: July 27, 2012
Recommended Action:
The Economic Development Committee recommends approval of financial assistance
for façade improvements to Minasian Rug Company, located at 1244 Chicago Avenue
(PINs: 11-19-105-003-0000 and 11-19-105-004-0000) on a 50/50 cost sharing basis in
an amount not to exceed $4,285.
Subsquent to the recommendation for approval from the Economic Development
Committee, staff learned that Minasian Rug Company had removed its awning.
Therefore, staff recommends that this amount be modified to $3,960 to reflect the cost
of removal of awning (see estimates for cost).
Funding Source:
The funding for this assistance is recommended to come from the Economic
Development Fund’s Business District Improvement Fund Account (5300.65522). The
approved Fiscal Year 2012 Budget allocated a total of $147,000 to this account, of
which $75,000 was designated for the Façade Improvement Program. To date a total of
$35,482 has been spent or obligated from this account for Façade Improvement
Program funding assistance.
Summary:
Minasian Rug Company proposes to erect new awnings on the façade of their
commercial space and to repaint the storefront, gables, and window frames. The
installation of new awnings and painting work are eligible projects under the Program.
The Economic Development Committee only recommended approval by City Council of
the new awning.
The existing awnings are worn and unusable and require replacement. The new
awnings would provide visitors to the store protection from the elements and improve
the aesthetics of the commercial space (PIN 11-19-105-003-0000). To make the project
Memorandum
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Page 2 of 2
more sustainable, Minasian Rug Company plans to recycle as many materials as
possible. They also plan to use ecologically-friendly products.
According to the Cook County Treasurer’s Office the property taxes for this property
have been paid for PINs 11-19-105-003-0000 and 11-19-105-004-0000. Staff has also
confirmed that Mr. Minasian has paid all of his owed fines to the City of Evanston
according to the terms of an agreement he reached with the City’s Chief Financial
Officer in April, 2012.
Legislative History:
At its July 25, 2012 meeting, the Economic Development Committee recommended
approval of only the awning aspect of this application (9-0).
Attachments:
Application from Minasian Rug Company
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For City Council meeting of August 13, 2012 Item O3
Business of the City by Motion: Façade Project Extension for Strange Lofts
For Action
To: Honorable Mayor and Members of the City Council
From: Steve Griffin, Director, Community and Economic Development,
Johanna Nyden, Economic Development Coordinator
Subject: Façade Improvement Program – Project Extension Request
Date: July 27, 2012
Recommended Action:
The Economic Development Committee and staff recommend an extension of time to
November 2, 2012 for Strange Lofts, 1703-11 Darrow Avenue, to complete their Façade
Improvement Project. The project was approved for funding in an amount up to
$16,500 from the West Evanston Tax Increment Financing District (Account
5870.62605).
Funding Source:
Staff proposes to continue to utilize the West Evanston TIF District (5870.62605) to fund
this project. The total budgeted amount for funding projects in FY2012 was $1,200,000.
Summary:
City Council approved a $16,500 Façade Improvement Grant from the West Evanston
Tax Increment Financing (TIF) for this project on March 14, 2011. The proposed project
includes: fabrication and installation of new awnings and installation of new lighting for
the exterior of the building. This project received an initial project extension date of
August 3, 2012 from the City Council on February 13, 2012. The applicant, John
Leineweber, has requested an extension to Friday, November 2, 2012 to complete this
project. To date, Mr. Leineweber has installed the supporting brackets/frames for the
awning. Mr. Leineweber plans to install the fabricated awnings as soon as the
fabrication work is complete.
Legislative History:
At its July 25, 2012 meeting, the Economic Development Committee recommended
approval of this item (9-0).
Memorandum
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For City Council meeting of August 13, 2012 Item O4
Business of the City by Motion: Façade Improvement Grant for Found Restaurant
For Action
To: Honorable Mayor and Members of the City Council
From: Steve Griffin, Director, Community and Economic Development
Johanna Nyden, Economic Development Coordinator
Subject: Approval of Financial Assistance through the Façade Improvement
Program for Found Restaurant (1631 Chicago Avenue)
Date: July 27, 2012
Recommended Action:
The Economic Development Committee and staff recommend approval for financial
assistance for façade improvements for Found Restaurant, located at 1631 Chicago
Avenue (PIN: 11-18-403-019-0000) on a 50/50 cost sharing basis in an amount not to
exceed $8,520. The Economic Development Committee recommend assistance
contingent on approval from the ownership of the property.
Funding Source:
The funding for this assistance is recommended to come from the Economic
Development Fund’s Business District Improvement Fund Account (5300.65522). The
approved Fiscal Year 2012 Budget allocated a total of $147,000 to this account, of
which $75,000 was designated for the Façade Improvement Program. To date, a total
of $35,482 has been obligated or spent from this account for Façade Improvement
Program funding assistance.
Summary:
Found Restaurant, locating at 1631 Chicago Avenue and planning to open in Fall 2012,
proposes to replace the existing pane glass windows with bi-fold window-doors.
Windows are listed as eligible façade improvement projects under the program.
The contractor Found Restaurant intends to hire for this project, Nana Wall, uses
strutted thermal break glass in an aluminum frame. The frame is made of recycled
aluminum. The installation of the window-doors will make the commercial space air
tight helping save energy at the space. In their search for contractors to furnish and
install these units, Found Restaurant was unable to find an Evanston-based business to
perform this specialized type of work.
Memorandum
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This project will be part of a larger façade improvement Found Restaurant will
undertake at their commercial space. Other portions of the project include the
installation of new signage, awnings, and air curtains along Chicago Avenue. Found
Restaurant is not seeking assistance for these items.
According to the Cook County Treasurer’s office, the property owner is in good standing
with their property taxes, with their next payment coming due on August 1, 2012.
Legislative History:
At its July 25, 2012 meeting, the Economic Development Committee recommended
funding of this project (9-0) contingent on demonstration of approval from ownership. At
the meeting it was determined that the property is in the process of being sold and that
the new ownership has indicated it supports this project but is not in a legal position to
formally approve.
Attachments:
Application from Found Restaurant
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To: Honorable Mayor and Members of the City Council
From: Steve Griffin, Community and Economic Development Director
Joseph McRae, Deputy City Manager
Johanna Nyden, Economic Development Coordinator
Subject: Request for Funding for the Chicago's North Shore Convention and
Visitors Bureau (CNSCVB) Annual Membership Fee
Date: July 30, 2012
Recommended Action:
The Economic Development Committee (“Committee”) and Staff recommend approval
of $65,564.90 in funding for a twelve month period, commencing July 1, 2012 through
June 30, 2013, to the Chicago North Shore Convention and Visitors Bureau (CNSCVB).
Funding Source:
The Economic Development Fund’s Economic Development Partnership Contribution
Account (5300.62659). The approved Fiscal Year 2012 budget allocated $280,000 to
this account. To date, a total of $123,550 has been spent or approved for expenditure
from this account. An additional funding request of $32,400 that is proposed to be
expended from this account for coLab Evanston will be considered at the August 13 City
Council meeting.
Background:
CNSCVB is the certified convention and visitor’s bureau currently representing
Evanston, Glenview, Northbrook, Skokie and Winnetka. The group’s primary mission is
to attract group and individual business and leisure travelers to these communities.
CNSCVB works closely with local hotels, the Evanston Chamber of Commerce,
Downtown Evanston and other business districts in Evanston to carry out this mission.
Evanston has been a funding partner of the Bureau for over 10 years and was the initial
founder of its predecessor, the Evanston Convention and Visitor’s Bureau. The
CNSCVB also charges membership dues to its membership base with hotels paying
$25 per room annually and restaurants, retailers, and attractions paying $250 on
average annually.
Legislative History:
At the July 25, 2012 Economic Development Committee (EDC) meeting, the EDC voted
unanimously to recommend to City Council approval of the $65,564.90 request in
Memorandum
For City Council meeting of August 13, 2012 Item O5
Business by City Motion: Chicago's North Shore Convention and Visitors Bureau
For Action
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funding to CNSCVB for a period of twelve months, commencing July 1, 2012 through
June 30, 2013.
Attachments
CNSCVB Cover Letter and Presentation
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