HomeMy WebLinkAbout07.23.12
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, July 23, 2012
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee meets at 7:15 p.m.
City Council meeting convenes immediately after the conclusion of
the P&D Committee meeting
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Rainey
(II) Mayor Public Announcements
Presentation by Citizens’ Greener Evanston
Evanston Preservation Commission: 2012 Preservation and Design Awards
(III) City Manager Public Announcements
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
(VI) Consent Agenda: Alderman Rainey
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(VII) Report of the Standing Committees
Administration & Public Works - Alderman Grover
Planning & Development - Alderman Fiske
Human Services - Alderman Tendam
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of July 9, 2012
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 07/01/12 $2,781,931.55
(A2) City of Evanston Bills FY2012 through 07/24/12 $4,194,076.45
(A3.1) Approval of Maintenance Plan Agreement for Sherman Plaza in the Amount
of $115,000 for One Year beginning August 23, 2012
The Parking/Transportation Committee and staff recommend approval to
continue a maintenance agreement for Sherman Plaza that was established in
2006. The agreement covers the period of August 23, 2012 through August 22,
2013. Funding is provided by the Parking Fund Account 7036.62660 in the
amount of $115,000.
For Action
(A3.2) Approval of Contract Award to L. Marshall, Inc. for the 2012 Roof
Replacement Project at the Police-Fire Headquarters (Bid 12-145)
Staff recommends approval of the 2012 Roof Replacement Project at the
Police/Fire Headquarters to L. Marshall, Inc. (2100 Lehigh Avenue, Glenview, IL)
in the amount of $384,000. Funding is provided by the Capital Improvement Plan
Projects #415739 and #415227 with a total budget of $410,000.
For Action
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(A3.3) Approval of Contract with KLF Trucking for 2012 Debris Hauling and
Disposal (Bid 12-149)
Staff recommends that City Council authorize the City Manager to execute a
contract for debris hauling and disposal (Bid 12-149) with KLF Trucking (2300 W.
167th Street, Markham, IL) in the amount of $163,305. Funding is provided by the
Water Fund (7115.62415), Sewer Fund (7400.62415) and General Fund
(2670.62415) with a total budget of $110,000 for the remainder of FY2012.
For Action
(A4) Approval of Change Order #3 for the Service Center Parking Deck Repair
Project (Bid 12-65)
Staff recommends that City Council authorize the City Manager to execute
change order #3 with G.A. Johnson & Son for the Service Center Parking Deck
Repair Project, which extends the substantial completion deadline from July 20,
2012 to September 10, 2012.
For Action
(A5) Resolution 26-R-12: Authorizing Access to the Local Government Debt
Recovery Program
Staff recommends adoption of Resolution 26-R-12 authorizing the City Manager
to execute an Intergovernmental Agreement with the Illinois Office of the
Comptroller for access to the Local Debt Recovery Program to recoup dollars
owed to the City of Evanston.
For Action
(A6) Approval of Extension of Agreement for Collection Coordinator Position
Staff recommends that City Council authorize the City Manager to execute an
extension of the agreement with Accountemps for the Collection Coordinator
position through December 31, 2012. Funding is provided by Administrative
Services Account 1905.62185 with a FY 2012 budget of $50,000.
For Action
(A7) Ordinance 73-O-12 Amending Title 10, Section 9, Parking “Prohibited at
Certain Times,” Regarding Prohibited Parking on Lake Street
The Transportation/Parking Committee and staff recommend that the City
Council approve Ordinance 73-O-12 amending portions of City Code Section 10-
11-9, Schedule IX, Parking “Prohibited Parking at Certain Times,” to add “At any
time, daily except Saturday, Four o’clock (4:00) P.M. to eight o’clock (8:00) P.M.
and Sunday”, Lake Street, South side, Maple Avenue to Oak Avenue.
For Introduction
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(A8) Ordinance 75-O-12, Amending Title 3, Chapter 15 of the City Code,
“Secondhand, Junk and Antique Dealers”
Staff recommends consideration of Ordinance 75-O-12, which amends Title 3,
Chapter 15 of the City Code to more thoroughly regulate Junk Dealers and
Peddlers, including scrap metal scavengers. Suspension of the Rules is
requested for Introduction and Action on July 23, 2012.
For Introduction and Action
(A9) Ordinance 77-O-12, Increasing the Number of Class C Liquor Licenses to
Permit Issuance to Found Investment, LLC
The Local Liquor Commissioner recommends adoption of Ordinance 77-O-12,
which amends Subsection 3-5-6-(C) of the Evanston City Code of 1979, as
amended, to increase the number of Class C liquor licenses from 30 to 31 to
permit issuance to Found Investment, LLC d/b/a Found Restaurant, 1631
Chicago Avenue. This ordinance was introduced at the July 9, 2012 City Council
meeting.
For Action
PLANNING & DEVELOPMENT COMMITTEE
The following two agenda items P1 and P2 relate to amending the Zoning Ordinance and
the Zoning Map for property located at 2628 Crawford and 2635 Crawford Avenue in
Evanston.
(P1) Ordinance 69-O-12 Amending Portions of the Zoning Ordinance, “oCSC
Central Street Corridor Overlay District”
Evanston Plan Commission and staff recommend that the City Council approve
Ordinance 69-O-12 that would amend the Zoning Ordinance to create Sub-area
6a of the Central Street Overlay District (oCSC) that would allow consideration of
a drive-through as a special use along Gross Point Road.
For Introduction
(P2) Ordinance 70-O-12 Amending the Zoning Map to Re-Zone Certain
Properties 2635 Crawford Avenue, Evanston
Plan Commission and staff recommend approval of Ordinance 70-O-12 to rezone
a vacant lot at 2635 Crawford Avenue from an R2 Single Family Residential
Zone to a B1a Business District Zone. Adoption requires a favorable vote of
three-fourths (3/4) of all the Aldermen elected to the City Council.
For Introduction
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MAYOR’S COMPENSATION COMMITTEE
(O1) Report of Mayor’s Compensation Committee
It is recommended that City Council receive the report of the Mayor’s
Compensation Committee.
For Action
ECONOMIC DEVELOPMENTCOMMITTEE
(O2) Approval of Financial Assistance through the Façade Improvement
Program for Studio SLK (1934 Maple Avenue)
The Economic Development Committee and staff recommend approval of
financial assistance for façade improvements for Studio SLK, located at 1934
Maple Avenue on a 50/50 cost-sharing basis not to exceed $1,318. Funding is
provided by the Economic Development Fund’s Business District Improvement
Fund Account (5300.65522).
For Action
(O3) Resolution 58-R-12 Authorizing the City Manager to Execute an Economic
Development Grant Agreement with Now We’re Cookin’, Inc.
The Economic Development Committee and staff recommend approval of
Resolution 58-R-12 authorizing the City Manager to execute a Funding
Agreement with Now We’re Cookin’, Inc. and approval of a $35,050 grant for the
period August 1, 2012 through December 31, 2012. Staff recommends using
funds from the Economic Development Fund’s Economic Development
Partnership Contribution Account (5300.62659).
For Action
HOUSING AND COMMUNITY DEVELOPMENT ACT
COMMITTEE
(O4) Resolution 53-R-12 Amending the 2012 One Year Action Plan
Recommended by the Housing & Community Development Act Committee
The Housing & Community Development Act Committee recommends approval
of Resolution 53-R-12, authorizing the City Manager to submit a substantial
amendment to the City of Evanston Consolidated Plan 2012 Action Plan for the
Community Development Block Grant Program.
For Action
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APPOINTMENTS
(APP1) For Appointment to:
Board of Ethics Lara Trujillo Webb
MEETINGS SCHEDULED THROUGH AUGUST 13, 2012
Upcoming Aldermanic Committee Meetings:
Wednesday, July 25 6 pm Transportation/Parking Committee
Wednesday, July 25 7:30 pm Economic Development Committee
Thursday, July 26 7 pm Northwestern University – City Committee
Monday, August 6 6 pm Special City Council Meeting
Monday, August 6 7:30 pm Human Services Committee Meeting
Monday, August 13 5:45 pm Administration & Public Works; Planning and
Development: City Council
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
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For City Council meeting of July 23, 2012
2012 Evanston Preservation and Design Awards
Presentation of Awards
To: Honorable Mayor and Members of the City Council
From: Steve Griffin, Director Community and Economic Development
Dennis Marino, Manager Planning & Zoning Division
Carlos D. Ruiz, Senior Planner/Preservation Coordinator, Planning &
Zoning Division
Subject: 2012 Evanston Preservation and Design Awards Program
Date: July 12, 2012
The 2012 Preservation and Design Awards presentation will take place on Monday, July
23, 2012 at the City Council Meeting in Council Chambers. The program includes a
PowerPoint presentation of the selected projects and the Mayor’s presentation of the
Certificates to the award recipients.
The year’s Jury was composed of three experienced individuals in the field of historic
preservation: Kathryn Quinn, architect; Gwen Sommers Yant, preservation consultant;
and Mary McWilliams, Associate member of the Evanston Preservation Commission,
selected the 2012 Evanston Preservation & Design Awards recipients.
On June 27, 2012 among fifteen nominations, the Jury selected twelve projects under a
respective category as follows:
Honorable Mention for Environmental Design
1) 1856 Orrington Avenue
Project: New accessible ramp and patio
Jury Comments:
• Good design solution using the garden wall to hide the ramp
• Complementary design to the Quadrangle
Memorandum
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2012 Preservation & Design Awards
July 12, 2012
2) 647 University Place, Rogers House Dormitory
Project: New accessible ramp and porch at the existing main entrance on the north
elevation
Jury Comments:
• The profile of the new retaining walls was kept low as not to obscure the original
building
• Materials and detailing harmonize with the existing materials as well
Award for Environmental Design and Sensitive Alteration
3) 625-37 University Place
Project: Two adjacent Northwestern University Sororities redesigned their exterior
limestone terraces in order to provide an accessible route to both of their front
entries.
Jury Comments:
• A creative solution incorporates sloping walks, extensive landscaping and
pathway lighting, with minimal use of conventional accessible ramps and railings
4) 1 Northwestern Place
Project: Realignment of access drive to improve emergency vehicle access and
provide more green space. It includes modification of pedestrian walks, resurfacing
of parking lot, parking lot and pedestrian lighting.
Jury Comments:
• The project efficiently reduced paved surfaces to replace it with walkways, green
space and bicycle facilities. The extensive landscaping improvements enhance
the aesthetics of the area
5) 2601 Orrington Avenue
Project: The project created an accessible entrance to Northwestern University’s
President’s House. As part of an overall renovation of the house, the front entry
porch and front lawn were altered to make the first floor accessible, without the use
of ramps or lifts. The project included raising and rebuilding the existing entry porch
and raising the grade of most of the front lawn so that the ne front walks could slope
up to the porch
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2012 Preservation & Design Awards
July 12, 2012
Jury Comments:
• It effectively uses creative solutions to provide accessibility to the house
• A good example of how institutional buildings can be integrated into a residential
historic neighborhood.
Award for Sensitive Adaptive Reuse
6) 2121 Sheridan Road, Loder Hall
Project: Complete renovation and alterations to provide single rooms with private
baths. New mixed used spaces were included into lower level. Exterior work
included new insulation, windows, and roofs, including a vegetative roof
Jury Comments:
• Imaginative sustainable design solution
• Sensitive rehabilitation of the exterior
Award for Proper Rehabilitation/Restoration
7) 2603 Sheridan Road (Originally the H. L. Clarke House – Coach House)
Project: Exterior rehabilitation and restoration of the existing Evanston Art Center
Coach House
Jury Comments:
• The Jury commends the City of Evanston for its public commitment to the
restoration and rehabilitation of this important publically owned structure.
• High quality of restoration execution
Honorable Mention for Proper Rehabilitation/Restoration
8) 2231 Asbury Avenue
Project: Removed fiber glass awning at rear entry and constructed roof with columns
over rear entry door. Recreated eight wood windows on attic level with new wood
windows to match style
Jury Comments:
• Sensitive solution to provide a sheltered entry on a highly visible site
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2012 Preservation & Design Awards
July 12, 2012
Award for Sensitive Addition
9) 1120 Elmwood Avenue
Project: Construction of a two-story (plus attic and basement) addition.
Jury Comments:
• A sensitive and well executed addition
• Appropriate proportions in the overall design
10) 419 Greenwood Street
Project: One story and partial second story addition at rear of house
Jury Comments:
• A sensitive addition that complements the original house
• Proportions, scale and details are well balanced
Award for Appropriate New Construction
11) 1216 Judson Avenue
Project: Construction of a new two car frame garage
Jury Comments:
• A well designed accessory structure with the use of appropriate exterior building
materials
12) 1220 Judson Avenue
Project: Construction of a new three car frame garage
Jury Comments:
• A beautiful garage that speaks to it’s own time
• Sensitive to the architecture of the original house
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COUNCIL MINUTES JULY 9, 2012
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, July 9, 2012
Roll Call: Alderman Grover Alderman Brathwaite
Alderman Rainey Alderman Wynne
Alderman Burrus Alderman Wilson
Alderman Fiske Alderman Holmes
Absent: Alderman Tendam
Presiding: Mayor Elizabeth B. Tisdahl
Mayor Tisdahl called the Regular Meeting of the City Council to order at 8:11 pm after a
quorum was established.
Mayor Public Announcements and Proclamations
Mayor Tisdahl announced this is Parks and Recreation Month, July 2012. She also
congratulated Jonathan Webb
City Manager Public Announcements
Mr. Bobkiewicz stated the announcement for the FY 2012 Distinguished Budget Award
from Government Finance Officers Association would be presented at a later date. He
announced the recycling day for the City and residents is this Saturday, July 14th from 9
am until noon at the Evanston Township High School. Ms. Suzette Robinson stated the
entrance to the recycling fair would be from the Lake Street and Dodge Ave. side of the
building. For complete acceptable items please check on the City’s website.
Communications: City Clerk
City Clerk stated he had no communications.
Mayor Tisdahl then read a statement concerning rulings of the Ethics Committee before
calling the first speaker forward.
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Citizen Comment Agenda Items:
The following persons spoke on item P4 (bed and breakfast):
Mitchell Harrison, 1519 Judson he stated only one should be permitted and at least
750 feet of separation. He was also concerned with the traffic and noise that will be
generated.
Lynn Simon, 404 Church stated if there will be more than one it will destroy the
character of the neighborhood. She too is concerned about the noise and traffic.
Linda Cooper, 420 Church stated
David Reynolds, 204 Davis read his statement will not benefit the neighborhood.
Elaine Purnell, 1324 Forest would like to keep Evanston as nice a beautiful as she
remembers it.
Robert Eagly, 324 Davis spoke very softly of his desire to keep the Bed and Breakfast
out of the neighborhood.
Junad Rizki, 2286 Ridge Ave., stated the building on Oakton was for sell and it was
another waste of taxpayer’s money.
Citizen Comment Non-Agenda Items:
Padma Rao, 2246 Sherman Ave accused the Mayor of continued attacks on her and her
mother, and refuses to hear anything they say she doesn’t want to hear by turning off the
microphones. At the end Ms. Rao comments she stated twice “save the Kendall trees”.
BK Rao, 2246 Sherman Avenue accused the Council and Mayor for being afraid of what
she has to say by exercising her right of free speech, and asked the question “why does
the Mayor turn off her microphone when speaking on something that concerns her and
not the Mayor.
Bonnie Wilson, Township Assessor informed the taxpayers that the tax bills were
incorrect, especially for the senior citizens. She asked all who have received their tax bills
to call her office to set up an appointment to discuss their bills.
Carolyn Dellutsi, Executive Director of Downtown Evanston announced and passed out
a flyer of the two new activities for this year. They will be adding an art walk component
as well as partnering with the Technology Innovation Group.
Items not approved on Consent Agenda
(A3.2)Approval of Contract Award to G.A. Johnson & Son for the Lorraine H.
Morton Civic Center ADA East Entry Project (Bid 12-134)
Staff recommends approval of the Lorraine H. Morton Civic Center (LHMCC) ADA East
Entry Project to G.A. Johnson & Son (828 Foster Street, Evanston, IL) in the amount of
$169,880. Funding will be provided by Capital Improvement Plan Project #415175 with
a total budget of $530,000.
For Action
(A5)Approval of “Evanston Roadmap for the Arts” Funding Request and Co
Sponsorship / Evanston Community Foundation
Staff recommends the City Council authorize the City Manager to enter into an
agreement with the Evanston Community Foundation to provide financial assistance
and co-sponsorship of the “Evanston Roadmap for the Arts.” The agreement would
provide for $15,000 in financial support in FY2012 and $10,000 in support in FY2013.
Funding for FY2012 would come from City Manager Reserve account.
For Action
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(P4)Ordinance 38-O-12 Amending Various Portions of the City Code Relating to
Bed & Breakfast Establishments
The Plan Commission recommends approval of Ordinance 38-O-12 amending the
Zoning Ordinance to modify the regulations concerning bed and breakfast
establishments. During its meeting of May 14, 2012, the Planning and Development
Committee requested that staff further research and clarify certain issues. This
ordinance was held in Committee on April 23, 2012 and May 14, 2012. At the June 18,
2012 City Council meeting this ordinance was held for action until the July 9, 2012
meeting.
For Action
CONSENT AGENDA
(M1)Approval of Minutes of the Regular City Council Meeting of June 25, 2012
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1)City of Evanston Payroll through 06/17/12 $2,634,247.73
(A2)City of Evanston Bills FY2012 through 07/10/12 $2,880,302.09
Credit Card Activity through $ 115,227.10
(A3.1)Approval of Purchase of Arbotect Fungicide from Rainbow Treecare
Scientific Advancements
Staff recommends approval of the sole source purchase of 103 gallons of Arbotect
fungicide at $395.50 per gallon for a total purchase amount of $40,736.50 from Rainbow
Treecare Scientific Advancements (Minnetonka, MN) Funding is provided by 2012
General Fund Account 3535.62496.
For Action
(A3.3)Approval of Contract Award for Church Street Improvement Project to
Landmark Contractors, Inc. (Bid 12-136)
Staff recommends that City Council authorize the City Manager to execute a contract for
the Church Street Improvement Project with Landmark Contractors, Inc. (11916 W.
Main Street, Huntley, IL) in the amount of $2,155,814.96. Funding will be provided by
the Washington National TIF (Fund #300) in the amount of $1,408,873.51 and the
Capital Improvement Plan (#415857) in the amount of $746,941.45.
For Action
(A3.4)Approval of Contract award for 2012 Alley Paving Program Project to
ACURA Inc. (Bid 12-146)
Staff recommends that City Council authorize the City Manager to execute a contract for
the 2012 Alley Paving Project to ACURA Inc. (556 County Line Road, Bensenville, IL) in
the amount of $592,812.50. Funding will be provided by the Special Assessment Fund
(6365.65515) in the amount of $417,023 and CDBG Funds (Fund #215) in the amount
of $175,789.50.
For Action
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(A3.5)Approval of Purchase of Four (4) Replacement Vehicles/Units for Various
Departments
Staff recommends City Council approval to purchase four (4) replacement vehicles/units
for various departments in the amount of $419,855. The four units are: Ford Escape
($20,673); ambulance ($226,858); wood chipper ($51,499); and Zamboni ($120,825).
Funding will be provided by the Equipment Replacement Fund (7780.65550) in the
amount of $399,182 and from the Insurance Fund (7800.65550) in the amount of
$20,673.
For Action
(A4)Approval of Change Order No. 3 for 5kV Motor Control Center Replacement
at the Water Utility (Bid 12-59)
Staff recommends that the City Council authorize the City Manager to execute Change
Order No. 3, for a time extension of 61 calendar days, to the agreement with Broadway
Electric, Inc. (831 Oakton Street, Elk Grove, IL), for the 5kV Motor Control Center
Replacement at the Water Utility (Bid 12-59). Funding for this project is from the Water
Fund, Account 733113.65515.
For Action
(A6)FY 2011 Audited Annual Financial Report
Staff recommends that the FY2011 Audited Annual Financial Report be accepted and
placed on file.
For Action
(A7)Ordinance 77-O-12, Increasing the Number of Class C Liquor Licenses to
Permit Issuance to Found Investment, LLC
The Local Liquor Commissioner recommends adoption of Ordinance 77-O-12, which
amends Subsection 3-5-6-(C) of the Evanston City Code of 1979, as amended, to
increase the number of Class C liquor licenses from 30 to 31 to permit issuance to
Found Investment, LLC d/b/a Found Restaurant, 1631 Chicago Avenue.
For Introduction
(A8)Ordinance 63-O-12 Authorizing Negotiation to Sell City-Owned Property at
1131 Sherman
Staff recommends adoption of Ordinance 63-O-12 authorizing the City Manager to
negotiate the sale of a City-owned vacant lot located at 1131 Sherman Avenue,
Evanston, Illinois 60202 to Mark Hammergren. This Ordinance was Introduced at the
June 25, 2012 City Council meeting.
For Action
(A9)Ordinance 64-O-12; Authorizing the City Manager to Execute a Real Estate
Contract for the Sale of 1131 Sherman Avenue
Staff recommends adoption of Ordinance 64-O-12 directing the City Manager to
execute a real estate contract for the sale of a City-owned vacant lot at 1131 Sherman
Avenue, Evanston, Illinois 60202 to Mark Hammergren. This Ordinance was Introduced
at the June 25, 2012 City Council meeting.
For Action
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(A10)Ordinance 67-O-12 Approval of 2012 General Obligation Bond Issue
Staff recommends approval of proposed ordinance number 67-O-12 for the FY 2012
bond issuance totaling $16.22M. The ordinance will be completed and signed after the
bond sale date, which is tentatively scheduled for July 10, 2012. This Ordinance was
Introduced at the June 25, 2012 City Council meeting.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1)Resolution 55-R-12 Designating the Portion of Elinor Place between Wesley
Avenue and Ashland Avenue with the Honorary Street Name Sign, “Sharlene
Garfield Way”
The Citizens’ Advisory Committee on Public Place Names recommends approval of
Resolution 55-R-12. Funding for the honorary street name sign program is budgeted in
the Streets Materials Account 2670.65115.
For Action
(P2)Approval of Grant to Connections for the Homeless for the Homeless
Management Information System (HMIS)
The Housing Commission and staff recommend approval of the renewal for the
Homeless Management Information System (HMIS) grant to Connections for the
Homeless in the amount of $11,000. Funding will be provided by the Affordable Housing
Fund (Account 5465.62770).
For Action
(P3)Resolution 46-R-12, Authorizing Acceptance of $100,000 Grant from the
Regional Transportation Authority for Main Street Station Transit Oriented
Development Plan and $25,000 Local Match from the Economic
Development Fund
City staff recommends the adoption of Resolution 46-R-12 that will enable the City to
receive an approved $100,000 grant from the Regional Transportation Authority (RTA)
for a transit oriented development plan at Main and Chicago. Staff recommends that the
P&D Committee and City Council authorize the use of $25,000 in Economic
Development Funds as the local match.
For Action
HUMAN SERVICES
(H1)Approval of Township of Evanston June 2012 Payroll and Bills
Township of Evanston Supervisor recommends that City Council approve the Township
of Evanston bills, payroll, and medical payments for the month of May 2012 in the
amount of $147,612.17. Funding is provided by the Township budget.
For Action
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RULES
(O1)Ordinance 66-O-12 Amending the Evanston City Code Title 2, Chapter 14,
Relating to the Utilities Commission
The Rules Committee and staff recommend City Council approval of Ordinance 66-O-
12 amending the Evanston City Code, Title 2, Chapter 14, relating to the Utilities
Commission. This ordinance was Introduced at the June 25, 2012 City Council meeting.
For Action
APPOINTMENTS
(APP1)For Appointment to:
Housing Commission Elida Graves
Housing & Community Dev. Act Com. Jessica Vlahogiannis
Library Board Tori Foreman
Utilities Commission Jonathan Nieuwsma
(APP2)For Reappointment to:
Parks and Recreation Board William Logan
Alderman Rainey motioned to have the Consent Agenda approved and it was
seconded. With a Roll Call vote the result was 8-0 and the motion passed.
Items for discussion
(A3.2)Approval of Contract Award to G.A. Johnson & Son for the Lorraine H.
Morton Civic Center ADA East Entry Project (Bid 12-134)
Staff recommends approval of the Lorraine H. Morton Civic Center (LHMCC) ADA East
Entry Project to G.A. Johnson & Son (828 Foster Street, Evanston, IL) in the amount of
$169,880. Funding will be provided by Capital Improvement Plan Project #415175 with
a total budget of $530,000.
For Action
Alderman Burrus motioned for approval and it was seconded. Alderman Rainey could
not understand why the front of the building was chosen. Alderman Wilson wanted more
information as to ADA requirements. The item was finally removed from the agenda to
obtain further information on the decision for the front of the building.
(A5)Approval of “Evanston Roadmap for the Arts” Funding Request and Co
Sponsorship / Evanston Community Foundation
Staff recommends the City Council authorize the City Manager to enter into an
agreement with the Evanston Community Foundation to provide financial assistance
and co-sponsorship of the “Evanston Roadmap for the Arts.” The agreement would
provide for $15,000 in financial support in FY2012 and $10,000 in support in FY2013.
Funding for FY2012 would come from City Manager Reserve account.
For Action
Alderman Burrus motioned for approval and it was seconded. The motion was approved
after a Roll Call vote of 8-0 was the result.
(P4)Ordinance 38-O-12 Amending Various Portions of the City Code Relating to
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Bed & Breakfast Establishments
The Plan Commission recommends approval of Ordinance 38-O-12 amending the
Zoning Ordinance to modify the regulations concerning bed and breakfast
establishments. During its meeting of May 14, 2012, the Planning and Development
Committee requested that staff further research and clarify certain issues. This
ordinance was held in Committee on April 23, 2012 and May 14, 2012. At the June 18,
2012 City Council meeting this ordinance was held for action until the July 9, 2012
meeting.
For Action
Alderman Holmes motioned for the approval of the item and it was seconded. Alderman
Burrus then made a counter motion to postpone the item until the August 13th, 2012
Council Meeting. A Roll Call vote was 7-1 and the motion to postpone was approved
(Alderman Fiske voted nay).
Call of the Wards
Ward 7, Alderman Grover had no report.
Ward 8, Alderman Rainey congratulated all the volunteers for a successful 4th of July
parade and celebration.
Ward 9, Alderman Burrus also thanked the volunteers for the parade and Cheryl and
Rob Uno who helped to organize the 9th ward contingency and Mayre Press and her
family. July 18th a 9th ward meeting at Grace Lutheran Church beginning at 7 pm.
Ward 1, Alderman Fiske had no report.
Ward 2, Alderman Braithwaite announced his ward meeting at 7 pm with an update on
the TIFF and Q&A concerning tax bills. The owners of Family Franks will be in
attendance.
Ward 3, Alderman Wynne had no report.
Ward 4, Alderman Wilson thanked his youngest son for participating with him in the
parade and the Y for the activities for the kids. He also thanked the Council for their
support of honoring Sharlene Garfield.
Ward 5, Alderman Holmes announced July 19th as the next 5th ward meeting. She
invited all to come to Twiggs Park at 7 pm for a musical concert.
A motion for adjournment was made and seconded, with a unanimous voice vote the
meeting ended at 8:58 pm.
Submitted by,
Hon. Rodney Greene, City Clerk
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ADMINISTRATION & PUBLIC WORKS COMMITTEE
Monday, July 23, 2012
5:45 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN GROVER, CHAIR
II. APPROVAL OF MINUTES OF REGULAR MEETING OF July 9, 2012
III. MAYOR’S ACCEPTANCE OF EAGLE SCULPTURE DONATION FROM
MARJORIE AND CHARLES BENTON (6:00 PM)
IV. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 07/01/12 $2,781,931.55
(A2) City of Evanston Bills FY2012 through 07/24/12 $4,194,076.45
(A3.1) Approval of Maintenance Plan Agreement for Sherman Plaza in the Amount
of $115,000 for One Year beginning August 23, 2012
The Parking/Transportation Committee and staff recommend approval to
continue a maintenance agreement for Sherman Plaza that was established in
2006. The agreement covers the period of August 23, 2012 through August 22,
2013. Funding is provided by the Parking Fund Account 7036.62660 in the
amount of $115,000.
For Action
(A3.2) Approval of Contract Award to L. Marshall, Inc. for the 2012 Roof
Replacement Project at the Police-Fire Headquarters (Bid 12-145)
Staff recommends approval of the 2012 Roof Replacement Project at the
Police/Fire Headquarters to L. Marshall, Inc. (2100 Lehigh Avenue, Glenview, IL)
in the amount of $384,000. Funding is provided by the Capital Improvement Plan
Projects #415739 and #415227 with a total budget of $410,000.
For Action
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(A3.3) Approval of Contract with KLF Trucking for 2012 Debris Hauling and
Disposal (Bid 12-149)
Staff recommends that City Council authorize the City Manager to execute a
contract for debris hauling and disposal (Bid 12-149) with KLF Trucking (2300 W.
167th Street, Markham, IL) in the amount of $163,305. Funding is provided by the
Water Fund (7115.62415), Sewer Fund (7400.62415) and General Fund
(2670.62415) with a total budget of $110,000 for the remainder of FY2012.
For Action
(A4) Approval of Change Order #3 for the Service Center Parking Deck Repair
Project (Bid 12-65)
Staff recommends that City Council authorize the City Manager to execute
change order #3 with G.A. Johnson & Son for the Service Center Parking Deck
Repair Project, which extends the substantial completion deadline from July 20,
2012 to September 10, 2012.
For Action
(A5) Resolution 26-R-12: Authorizing Access to the Local Government Debt
Recovery Program
Staff recommends adoption of Resolution 26-R-12 authorizing the City Manager
to execute an Intergovernmental Agreement with the Illinois Office of the
Comptroller for access to the Local Debt Recovery Program to recoup dollars
owed to the City of Evanston.
For Action
(A6) Approval of Extension of Agreement for Collection Coordinator Position
Staff recommends that City Council authorize the City Manager to execute an
extension of the agreement with Accountemps for the Collection Coordinator
position through December 31, 2012. Funding is provided by Administrative
Services Account 1905.62185 with a FY 2012 budget of $50,000.
For Action
(A7) Ordinance 73-O-12 Amending Title 10, Section 9, Parking “Prohibited at
Certain Times,” Regarding Prohibited Parking on Lake Street
The Transportation/Parking Committee and staff recommend that the City
Council approve Ordinance 73-O-12 amending portions of City Code Section 10-
11-9, Schedule IX, Parking “Prohibited Parking at Certain Times,” to add “At any
time, daily except Saturday, Four o’clock (4:00) P.M. to eight o’clock (8:00) P.M.
and Sunday”, Lake Street, South side, Maple Avenue to Oak Avenue.
For Introduction
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(A8) Ordinance 75-O-12, Amending Title 3, Chapter 15 of the City Code,
“Secondhand, Junk and Antique Dealers”
Staff recommends consideration of Ordinance 75-O-12, which amends Title 3,
Chapter 15 of the City Code to more thoroughly regulate Junk Dealers and
Peddlers, including scrap metal scavengers. Suspension of the Rules is
requested for Introduction and Action on July 23, 2012.
For Introduction and Action
IV. ITEMS FOR DISCUSSION
(APW1) Municipal Solid Waste Franchise Cost Assistance Program
V. COMMUNICATIONS
VI. ADJOURNMENT
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.
MEETING MINUTES
Administration & Public Works
Monday, July 09, 2012
5:45P.M.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
Members Present: Ald. Braithwaite, Ald. Burrus, Ald. Grover, Ald. Holmes, Ald. Rainey
Members Absent:
Staff Present: Lara Biggs, Wally Bobkiewicz, Carl Caneva, Godwin Chen, Paul
D’Agostino, Karen Danczak-Lyons, Hitesh Desai, Brandon Dieter,
Grant Farrar, Sarah Flax, Doug Gaynor, Stephen Griffin, Jewell
Jackson, Deputy Chief Jeffery Jamraz, Lonnie Jeschke, Chief
Klaiber, Stefanie Levine, Marty Lyons, Jim Maiworm, Joe McRae,
Sat Nagar, Johanna Nyden, Suzette Robinson
Others Present: Alderman Wynne, 3rd Ward
Judy Kemp, Evanston Community Foundation, Chair of “Evanston
Roadmap for the Arts”
Heidi Bloom, Co-Chair Evanston Arts Council
Anne Berkely, Co-Chair Evanston Arts Council
Jason Coyle, Partner, Baker Tilly
Joseph Lightcap, Senior Manager, Baker Tilly
David Campbell, President, Evanston Baseball Association,
representing Evanston Sports Federation
Presiding Member: Alderman Burrus
______________________________________________________________________
I. DECLARATION OF A QUORUM: ALDERMAN HOLMES, CHAIR
With a quorum present, Chair Holmes called the meeting to order at 5:55 p.m.
II. APPROVAL OF MINUTES OF REGULAR MEETING OF June 25, 2012
A voice vote was taken and the minutes of June 25, 2012 were unanimously
approved.
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 06/17/12 $2,634,247.73
A voice vote was taken and the Payroll through 06/17/12 was unanimously
approved.
(A2) City of Evanston Bills FY2012 through 07/10/12 $2,880,302.09
Credit Card Activity through 05/31/12 $ 115,227.10
Ald. Braithwaite asked for an explanation of the $7,476.60 , Employing Training
Harassment item from Human Resources. Marty Lyons (Assistant City
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Manager/CFO) explained that it is a City wide training module that eventually all
staff will be required to take and pass. Everyone will need to go through this
process at various levels. We are going to include the employees in the field. It
is from over 100 topics that can be chosen to administer at $8.00 a head.
Ald. Braithwaite asked if there would be reading materials to prepare with and
M. Lyons replied that the module is in a seminar format with questions at the end
of each section. Ald. Rainey asked in connection with the board-up invoice in
Chicago, 24th District, if there was a policy on police action being performed in
another district resulting in damage. Deputy Chief Jamraz said it was the
Departments determination to secure the premises. Ald. Rainey reiterated that
the question was if the City had a policy on this type of action. Deputy Chief
Jamraz said that the City had the responsibility for the damages. I will work with
Mr. Farrar on this question. In addition, Ald. Rainey noted that she had asked
questions about the Township bills and now realizes that the $14,467.98 for
Walgreen’s had already been paid. She also noted that the $50.00 payment to
Bonnie Wilson for registration for the Fourth of July Parade was a non-
allowable item. Since it has been paid, a refund must be asked for from the
Township. Though it is a small amount, it is a bad idea to allow it to happen.
Ald. Braithwaite asked about the $75.00 item on the Bills List for Targeted
Enterprises, Inc. He asked if it was for one or more cuts. Stephen Griffin
Director Community and Economic Development) replied that it was for one cut.
Usually the price is $50.00 to $100.00. Ald. Rainey said that she just wanted to
comment about small amounts on the Bills List. The more one reads the Bills
List, the more you learn about what is being paid to run this City.
A voice vote was taken and the Bills list through 07/10/12 and the Credit Card
Activity through 05/31/12 were approved unanimously.
(A3.1) Approval of Purchase of Arbotect Fungicide from Rainbow Treecare
Scientific Advancements
Staff recommends approval of the sole source purchase of 103 gallons of
Arbotect fungicide at $395.50 per gallon for a total purchase amount of
$40,736.50 from Rainbow Treecare Scientific Advancements (Minnetonka,
MN) Funding is provided by 2012 General Fund Account 3535.62496.
Ald. Rainey asked what the purchase of the fungicide was for. Ald. Burrus
suggested it was for the Dutch elm disease. Paul D’Agostino (Parks/Forestry &
Facilities Superintendent) said that this product would be injected into 241 elm
trees this year. Thanks to the warm weather, a small dent has been put in the
battle. Ald. Rainey asked if the injections are working, to which P. D’Agostino
relied that they have been 98% successful.
A voice vote was taken and A3.1 was unanimously approved.
(A3.2) Approval of Contract Award to G.A. Johnson & Son for the Lorraine H.
Morton Civic Center ADA East Entry Project (Bid 12-134)
Staff recommends approval of the Lorraine H. Morton Civic Center
(LHMCC) ADA East Entry Project to G.A. Johnson & Son (828 Foster Street,
Evanston, IL) in the amount of $169,880. Funding will be provided by
Capital Improvement Plan Project #415175 with a total budget of $530,000.
Ald. Rainey asked for a further explanation. Who, she asked, would be using this
entrance. Stefanie Levine (Assistant Superintendent of Parks/Forestry &
Facilities Management/Capital Projects) stated the entrance would be on the first
floor next to the Facilities Management office. Currently there is no way to enter
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the building in a wheelchair except through the two entrances on the west side of
the building. Ald. Rainey replied it is a disgusting entryway on the west side
nearest the parking lot. Often the doors are not working, it is dirty and needs
painting. She said she did not understand these dollars for the front of the
building when the City could enhance this door. Think of all the residents from
the parking lot, PACE buses and other vehicles. Were residents asked about
this. S. Levine said the residents were not asked. She continued, the City is
obligated by ADA to have an entrance on the east side that is wheelchair
accessible. The north entrance would be more complicated to design due to the
foyer and second flight of stairs. The south entrance in front goes right to the
elevators. Ald. Rainey said that she would like a count of users after all the work
is done.
A voice vote was taken and A3.2 was approved 4 -1. Ald. Rainey voted no.
(A3.3) Approval of Contract Award for Church Street Improvement Project to
Landmark Contractors, Inc. (Bid 12-136)
Staff recommends that City Council authorize the City Manager to execute
a contract for the Church Street Improvement Project with Landmark
Contractors, Inc. (11916 W. Main Street, Huntley, IL) in the amount of
$2,155,814.96. Funding will be provided by the Washington National TIF
(Fund #300) in the amount of $1,408,873.51 and the Capital Improvement
Plan (#415857) in the amount of $746,941.45.
A voice vote was taken and A3.3 was unanimously approved.
(A3.4) Approval of Contract award for 2012 Alley Paving Program Project to
ACURA Inc. (Bid 12-146)
Staff recommends that City Council authorize the City Manager to execute
a contract for the 2012 Alley Paving Project to ACURA Inc. (556 County
Line Road, Bensenville, IL) in the amount of $592,812.50. Funding will be
provided by the Special Assessment Fund (6365.65515) in the amount of
$417,023 and CDBG Funds (Fund #215) in the amount of $175,789.50.
A voice vote was taken and A3.4 was unanimously approved.
(A3.5) Approval of Purchase of Four (4) Replacement Vehicles/Units for Various
Departments
Staff recommends City Council approval to purchase four (4) replacement
vehicles/units for various departments in the amount of $419,855. The four
units are: Ford Escape ($20,673); ambulance ($226,858); wood chipper
($51,499); and Zamboni ($120,825). Funding will be provided by the
Equipment Replacement Fund (7780.65550) in the amount of $399,182 and
from the Insurance Fund (7800.65550) in the amount of $20,673.
Ald. Grover asked if other companies make ice-resurfacing equipment. Doug
Gaynor (Director Parks, Recreation & Community Services Department) said
there are others but this company submitted the best bid. Ald. Rainey
mentioning the $20,673.00 from the insurance fund and asked if it was a
subrogated fund. And, she asked, what the accident was. M. Lyons said he did
not think it was to be subrogated. He offered to get full details from Bob
Gustafson in Human Resources for the Council. D. Gaynor said that the facility
supervisor was t-boned and the car was totaled. Ald. Rainey asked why they did
not subrogate the item and D. Gaynor said the Police report placed no blame on
either party. Asked when it occurred he said three or four months ago.
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A voice vote was taken and A3.5 was unanimously approved.
(A4) Approval of Change Order No. 3 for 5kV Motor Control Center Replacement
at the Water Utility (Bid 12-59)
Staff recommends that the City Council authorize the City Manager to
execute Change Order No. 3, for a time extension of 61 calendar days, to
the agreement with Broadway Electric, Inc. (831 Oakton Street, Elk Grove,
IL), for the 5kV Motor Control Center Replacement at the Water Utility (Bid
12-59). Funding for this project is from the Water Fund, Account
733113.65515.
A voice vote was taken and A4 was unanimously approved.
(A5) Approval of “Evanston Roadmap for the Arts” Funding Request and Co-
Sponsorship / Evanston Community Foundation
Staff recommends the City Council authorize the City Manager to enter into
an agreement with the Evanston Community Foundation to provide
financial assistance and co-sponsorship of the “Evanston Roadmap for the
Arts.” The agreement would provide for $15,000 in financial support in
FY2012 and $10,000 in support in FY2013. Funding for FY2012 would come
from City Manager Reserve account.
Judy Kemp, Evanston Community Foundation, Chair of “Evanston Roadmap for
the Arts,” spoke to the goals of this collaborative group made up of the
Evanston Community Foundation, the Evanston Arts Council and the City. In
addition, a consultant, Amina Dickerson, was hired. During the summer, they will
be preparing for a series of meetings in the fall with the people of the community.
They will set benchmarks, conduct research and find out what other
communities are doing in this area. The consultant will be finding out about
space availability. A focus group questionnaire will be created. This committee
will meet with those who have an interest in the arts; arts groups and residents
who have professed an interest in and have been supportive of the arts. It will be
a broad scope of people. In the fall, five focus group sessions will be held. Each
will have a specific questionnaire developed from the summer research. Once
these are completed, the committee will see what this community thinks of the
arts. A presentation will then be prepared for two separate meetings. Then, the
committee will make their findings public. Ald. Rainey asked if the consultant
was the same as the one hired to study the Sherman Avenue Varsity Theater.
J. Kemp said she was not. That study was also of a different nature. This
committee is looking at the broader picture not just the downtown area. We will
be looking at the community at large, north to south and east to west, within all
the borders of Evanston’s nine miles, and everything in between.
A voice vote was taken and A5 was unanimously approved.
(A6) FY 2011 Audited Annual Financial Report
Staff recommends that the FY2011 Audited Annual Financial Report be
accepted and placed on file.
Ald. Rainey conveyed that M. Lyons had assured her there were no surprises in
the audit. M. Lyons introduced the auditors present saying they were here to
answer questions. Jason Coyle, Partner at Baker Tilly, said he was glad to be
here tonight. He introduced Joe Lightcap, a Senior Auditor. The big change was
doing a ten-month audit since the City had changed its fiscal year. There are
relatively few recommendations he continued in this area. Staff prepared the
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financial report rather then Baker Tilly saving a lot of time. They are to be
commended. We do come in and make recommendations. However, they do
not impact cash but are recommendations on presentation. M. Lyons thanked
Jason Coyle and his team and thanked Hitesh Desai (City Accounting Manager)
and the Accounting staff. This audit was provided to Moody’s and Fitch resulting
in a reaffirmation of the City’s Aaa rating.
A voice vote was taken and A6 was unanimously approved.
(A7) Ordinance 77-O-12, Increasing the Number of Class C Liquor Licenses to
Permit Issuance to Found Investment, LLC
The Local Liquor Commissioner recommends adoption of Ordinance 77-O-
12, which amends Subsection 3-5-6-(C) of the Evanston City Code of 1979,
as amended, to increase the number of Class C liquor licenses from 30 to
31 to permit issuance to Found Investment, LLC d/b/a Found Restaurant,
1631 Chicago Avenue.
Ald. Rainey expressed that this was a very exciting restaurant. It is in the space
vacated by Geo. This town she concluded is “moving.”
A voice vote was taken and A7 was unanimously approved.
IV. ITEMS FOR DISCUSSION
(APW1) Recycling Center Lease Agreement with Evanston Sports Federation
Wally Bobkiewicz (City Manger) pointed out that this discussion item is an update
for the City Council members authorizing him to negotiate a lease with the
Evanston Sports Federation for use of the recycling center. Ald. Rainey said it
looked like the only thing resolved is they are willing to accept a 25-year lease at
$1.00 per year. W. Bobkiewicz said that it also shows the City would need to find
a new storage location. It would be expensive. The thought was to build a
storage area on the premises. There are egress and ingress questions to be
resolved. The Council he realizes wants this facility available to the public.
Tonight is to get feedback. Ald. Rainey mentioned that the Recycling Center is in
her ward. That the City would give away a building at $1.00 a year for 25 years
is an outrage she said. I will never support it, I will do everything to defeat it. The
give-aways on Howard are all to be repaid and will provide taxes. It should be on
the tax rolls with a lease to purchase and as a for-profit organization. This
suggestion will provide nothing. This should have gone out in proposals. Ald.
Holmes mentioned that the memo talked about the main points and the
remaining points are to be worked out. Have the main points been worked out.
W. Bobkiewicz said they are the deal points that the Council asked him to deal
with. There are still questions on storage, maintenance responsibility, on site
parking and main entrance issues. Ald. Holmes agreed with Ald. Rainey saying
she could not agree to a $1.00 lease per year. She believed the City needs to
continue to look at the issue of Robert Crown that could become a state-of-the-
art facility. Ald. Braithwaite asked if a budget estimate had been made for the
build-out. David Campbell, representing the Evanston Sports Federation, said
that they had been working with an architect for work in the 500 to 700 thousand
range for this work. Normally he pointed out, the landlord would handle the build-
out. Ald. Braithwaite asked if there were plans in place to cover maintenance
costs. D. Campbell said some of them would be covered by them and some by
the City such as a new roof. He continued, the 25 years is not a number he has
seen. He has seen the possibility of a seven to ten year lease. If the City should
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get a better offer and would want to negotiate a termination of the lease they
could. Ald. Rainey said that she wanted a ruling on Ald. Grover’s participation
since her husband is involved in this item. There is a ruling on the books that a
Council member cannot vote on an issue where a spouse in involved or on a not-
for profit Board. Ald. Burrus thought it would not prohibit Ald. Grover from asking
questions. D. Campbell stated that Ald. Grover’s husband is no longer
associated with the Evanston Baseball Association. Ald. Rainey agreed but
pointed out he is involved in this project. Grant Farrar (Corporation Council/City
Attorney) stated when asked, that it is premature of him to give advice at this
point. He recommended that a referral be made to the Ethics Board to consider
the issue. Ald. Rainey said she read what she had been given She saw nothing
about a new roof or the City buying the building back with improvements made
by the lessee. Ald. Burrus conveyed that Mr. Bobkiewicz was given direction to
find advantageous uses for this property. The dollars are very alarming. The
City will add to their costs to fix the roof, share in the maintenance, and yet we
are in a budget shortfall year. How can it be justified to the community at this
fiscal time. If we want to do something, why not issue an RFP as we have for
other buildings. D. Campbell told the committee that from day one, they had said
this would be an additional cost to the City. We also said we would cover
storage. Ald. Burrus asked about revenue sharing. What about a percent of your
revenue coming back to the City rather than a fixed rent amount. These terms
are shocking. D. Campbell thought this center would not hurt Evanston. The
Federation would be bringing one million in capital to Evanston to open this
facility. Ald. Burrus pointed out that it would be a cost to the City. Ald. Rainey
expressed her feeling that this was not the time for a discussion. We need to
know more. We need to go someplace and figure this out. Ald. Grover
suggested reviewing the Federations financials. Ald. Rainey asked why it was
decided to make this a non-profit agency and take the building off the tax rolls.
D. Campbell communicated that they felt as a for profit organization they could
not serve all of the community. Ald. Burrus said that the City cannot afford to
spend so much money with nothing coming in. This will be a hard sell to the
community. W. Bobkiewicz reminded then that at the September 19, 2011
Council meeting he was told this was the route they wanted to go. Ald. Holmes
and Ald. Rainey reminded all that they had voted no. Ald. Burrus also reminded
them that it was not noted at the time the City would need to replace the roof. W.
Bobkiewicz mentioned there were three ideas for a return on the investment.
One, indoor sports facility, two, a commercial/retail group or three, a replacement
for the salt dome. I understood from the September meeting that we should
move ahead on this idea he concluded. Ald. Holmes said she still could not
support this. A good project, but not at this time or in this location. W.
Bobkiewicz said he had one additional question for the committee regarding the
return on the investment. I believed the committee thought the return of benefits
to the community was preferable to financial benefits. The salt dome was cost
avoidance, the indoor sports facility you have seen and the retail idea would be
revenue generating. So, is the expectation that this project as a sports center
would be equal to a retail operation. I do not know how that could be possible. I
am trying to get a sense of what is wanted. Do we want to cover our direct costs
or is it costs plus a market rate rent. That was not clear back in September. Any
additional insight from the Council is appreciated. Ald. Rainey suggested that
this would need to be continued later.
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(APW2) Rodent Control Report
Carl Caneva (Division Manager, Health Department) asked if there were any
questions. Ald. Grover asked what the additional cost would be for abatement
for these larger buildings. C. Caneva said the cost would be from 300 to 500
dollars per multi-family building. Some have pest control while others have no
service in place. Ald. Holmes asked if town-homes are considered multi-family
residences and C. Caneva replied that they are. Ald. Wynne from the 3rd ward
expressed some concerns she has. She told the committee that she did not
expect the City to finance this service at a retail building. But, she does have a
rat problem in her ward. They are in the rocks along the lake all summer. When
winter comes, they head for a warmer climate and that is the houses two and
three blocks west of the lake. They do not always return to the lakeside when
summer comes. In addition, if one condo cleans up its problem, the rats merely
move to the next one and then they move again. Single-family homes are
eligible for abatement services. I believe she said, that condos should have the
same service as single-family homes. This recommendation is mainly to educate
the residents. It is to address families so they can learn more about the problem.
Ald. Wynne said she agrees with the education needs. Ald. Rainey asked if C.
Caneva was saying that if a place had a rat problem his department would work
with the residents and then they would hire a contractor. He replied yes.
V. COMMUNICATIONS
VI. ADJOURNMENT
Ald. Grover moved and Ald. Rainey seconded that the meeting be adjourned.
Chair Burrus adjourned the meeting at 7:00 p.m.
Respectfully Submitted,
Phillip Baugher
Administrative Assistant, Administrative Services
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To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Marty Lyons, Assistant City Manager/Chief Financial Officer
Richard Perry, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: July 19, 2012
Recommended Action: Staff recommends approval of the City of Evanston Payroll and
Bills List.
Summary:
Payroll – June 18, 2012 through July 1, 2012 $2,781,931.55
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – July 24, 2012 $4,194,076.45
General Fund Amount – Bills list $384,556.61
General Fund Amount – Supplemental list $ 255.05
General Fund Total: $384,811.66
Attachments: Bills Lists
For City Council meeting of July 23, 2012 Item A1/A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
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CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/24/12PERIOD ENDING
00100 GENERAL ACCOUNT
100 GENERAL FUND
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
100.22760 HALSTEAD, RICHARD RETURN SECURITY DEPOSIT STUDIO 873.16
100.22760 COOK COUNTY TREASURER PROPERTY TAXES 2012 CENTRAL ST 6,185.45
7,058.61
1300 CITY COUNCIL
1300.62210 H & H CHICAGO POST CARDS 2ND WARD MEETING 425.00
1300.62210 H & H CHICAGO POST CARDS 9TH WARD MEETING 425.00
1300.62360 METROPOLITAN MAYORS CAUCUS MEMBERSHIP 2,607.01
1300.62295 NORTHWEST MUNICIPAL CONFERENCE NWMC ANNUAL BANQUET 75.00
1300.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 52.49
3,584.50
1400 CITY CLERK
1400.62295 MUNICIPAL CLERKS OF ILLINOIS *M.C.I. DINNER/SEMINAR 105.00
105.00
1505 CITY MANAGER
1505.62295 BLUESTONE RESTAURANT SENIOR MANAGERS TEAM MEETING 820.00
1505.62295 BOBKIEWICZ, WALTER ADMIN ADJUDICATION LUNCH 110.92
1505.62295 BOBKIEWICZ, WALTER ILCMA CONFERENCE 105.47
1,036.39
1705 LEGAL ADMINISTRATION
1705.62345 PIONEER PRESS NOTICE OF PUBLICATION 44.00
1705.52570 PEDERSON, ANNA COMPLIANCE TICKET REFUND 50.00
1705.62509 DACRA COMPUTER SERVICE CODE DATABASE REVISIONS 2,687.50
2,781.50
1905 ADM.SERVICES- GENERAL SUPPORT
1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,125.30
1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,125.00
1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,125.00
3,375.30
1910 FINANCE DIVISION - REVENUE
1910.51600 CATHERINE SACCANY LOT 35 REFUND 6.00
1910.64541 AZAVAR TECHNOLOGIES CONTINGENCY PAYMENTS 939.12
1910.52505 POWELL, JACQUELINE REFUND DUP PAYMENT-TICKET 10.00
1910.62449 DUNCAN PARKING TECHNOLOGIES, I PARKING CITATIONS 28,155.47
1910.62205 CHICAGO TRIBUNE TRIB LOCAL 1/2 PAGE AD 678.00
1910.62315 UNITED PARCEL SERVICE METER REFILL 450.00
30,238.59
1920 FINANCE DIVISION - ACCOUNTING
1920.62280 FEDERAL EXPRESS CORP.SHIPPING 55.53
1920.62280 FEDERAL EXPRESS CORP.SHIPPING 22.61
1920.62295 DESAI, HITESH D GFOA CONVERENCE 145.81
1920.62110 BAKER TILLY VIRCHOW KRAUSE, LL FINANCIAL STATEMENT AUDIT-2011 12,760.00
1920.62280 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 42.31
1920.62205 PIONEER PRESS ADVERTISEMENT ANNUAL TREASURER 2,573.60
15,579.86
*Advanced Payment 129 of 326
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1925 FINANCE DIVISION - PURCHASING
1925.65095 OFFICE DEPOT OFFICE SUPPLIES PURCHASING 5.99
1925.62205 PIONEER PRESS PREVAILING WAGE AD NOTICE 22.40
1925.65095 OFFICE DEPOT OFFICE SUPPLIES PURCHASING 52.00
80.39
1929 HUMAN RESOURCE DIVISION
1929.62512 VOORHEES ASSOCIATES EXECUTIVE RECRUITMENT 3,667.00
1929.62274 TRANS UNION CORP MONTHLY INVOICE 45.00
1929.62509 EVERGREEN SOLUTIONS LLC COMPENSATION STUDY 7,000.00
10,712.00
1932 INFORMATION TECHNOLOGY DIVI.
1932.62380 US BANK COPIER LEASE AGREEMENT 1,641.52
1932.65555 DELL COMPUTER CORP.DELL OPTIPLEX 990 979.11
1932.65555 DELL COMPUTER CORP.DELL OPTIPLEX 990 1,159.77
1932.62380 CHICAGO OFFICE TECHNOLOGY GROU BALANCE APRIL LEASE AGREEMENT 1,000.00
1932.65615 ILLINOIS DEPARTMENT OF CENTRAL COMMUNICATION CHARGES 1,925.00
1932.62340 ORACLE AMERICA, INC.ANNUAL CONTRACT RENEWALS 121.67
1932.64505 AT & T 8100 COMMUNICATION CHARGES 43.45
1932.65615 COMCAST CABLE COMMUNICATION CHARGES 151.33
1932.62380 CHICAGO OFFICE TECHNOLOGY GROU COPIER MAINT. AGREEMENT 3,005.92
1932.62275 FEDERAL EXPRESS CORP.SHIPPING 37.05
1932.65095 CHICAGO OFFICE TECHNOLOGY GROU STAPLES 318.00
1932.62340 ORACLE AMERICA, INC.ANNUAL CONTRACT RENEWALS 1,380.72
1932.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 1,338.95
1932.62175 IRON MOUNTAIN OSDP SERVICE AGREEMENT 529.33
1932.62250 SMS SYSTEMS MAINTENANCE SERVIC COMPUTER HARDWARD MAINT.1,157.00
14,788.82
1941 PARKING ENFORCEMENT & TICKETS
1941.64540 NEXTEL WIRELESS SERVICE 701.34
1941.62451 BARNES, JONATHAN TOW REFUND 185.00
886.34
2101 COMMUNITY DEVELOPMENT ADMIN
2101.64540 NEXTEL WIRELESS SERVICE 60.92
60.92
2105 PLANNING & ZONING
2105.62205 PIONEER PRESS ZONING AD 32.00
2105.62205 PIONEER PRESS ZONING AD 25.60
2105.62205 PIONEER PRESS ZONING AD 24.80
82.40
2115 HOUSING CODE COMPLIANCE
2115.62190 TECHNOLOGY AGAINST GRAFFITI GRAFFITI REMOVALS 586.00
2115.62190 CLEAN CITY INNOVATIONS, LLC GRAFFITI REMOVER 251.50
2115.64540 NEXTEL WIRELESS SERVICE 320.98
1,158.48
*Advanced Payment 230 of 326
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2120 HOUSING REHABILITATION
2120.64540 NEXTEL WIRELESS SERVICE 108.87
108.87
2126 BUILDING INSPECTION SERVICES
2126.64540 NEXTEL WIRELESS SERVICE 108.30
108.30
2205 POLICE ADMINISTRATION
2205.62210 H & H CHICAGO GENERAL INFO HANDBOOKS 979.50
2205.65125 EVANSTON FUNERAL & CREMATION REMOVALS-JUNE 590.00
2205.62210 H & H CHICAGO GENERAL INFO HANDBOOKS-42 968.22
2205.62360 EDDINGTON, RICHARD NORTH SUBURBAN POLICE CHIEFS 50.00
2205.64005 COMED MONTHLY CHARGES 110.27
2,697.99
2210 PATROL OPERATIONS
2210.65015 O'HERRON CO INC. OF CHEMICALS 400.02
2210.65020 J. G. UNIFORMS, INC BODY ARMOR~2 747.00
2210.65020 J. G. UNIFORMS, INC BODY ARMOR~2 (SZ 58)928.75
2,075.77
2215 CRIMINAL INVESTIGATION
2215.65095 OFFICE DEPOT FY2012 OFFICE SUPPLIES 22.80
22.80
2240 POLICE RECORDS
2240.65095 ILLINOIS PAPER COMPANY COPIER PAPER 1,344.00
1,344.00
2245 COMMUNICATIONS
2245.64540 NEXTEL WIRELESS SERVICE 1,930.21
1,930.21
2250 SERVICE DESK
2250.65040 LEMOI HARDWARE GLOVES 5.98
2250.65040 LEMOI HARDWARE SQUEEGEE ADAPTER 3.17
2250.65040 LEMOI HARDWARE SUPPLIES 14.52
2250.65040 LAPORT INC JANITORIAL SUPPLIES 958.66
2250.65040 LEMOI HARDWARE ROLLERS 18.16
2250.62425 COLLEY ELEVATOR CO.ELEVATOR INSPECTION 176.00
2250.65040 LEMOI HARDWARE NUTS & BOLTS 32.51
2250.65040 LEMOI HARDWARE JANITORIAL SUPPLIES 6.17
2250.65040 LEMOI HARDWARE CAULK GUN/TUBE 15.89
1,231.06
2251 311 CENTER
2251.64505 AT & T MOBILITY WIRELESS SERVICE 37.79
37.79
2255 OFFICE-PROFESSIONAL STANDARDS
2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 315.50
2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 289.80
605.30
2260 OFFICE OF ADMINISTRATION
*Advanced Payment 331 of 326
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2260.62295 VAN DERMEIR, MARK S MEALS TRUCK WEIGHT ENFORCEMENT 60.00
2260.62295 TRICHE, MICHAEL E MEALS TRUCK WEIGHT ENFORCEMENT 60.00
2260.62295 NORTHWESTERN UNIVERSITY TRAINING STAFF & COMMAND 99.00
2260.62295 GONZALES, VICTOR B MEALS TRUCK WEIGHT ENFORCEMENT 60.00
279.00
2270 TRAFFIC BUREAU
2270.65085 ILLINOIS DEPARTMENT OF AGRICUL TRUCK SCALE CALIBRATION 200.00
2270.65085 WALZ SCALE COMPANY WHEEL LOAD WEIGHERS TEST 380.00
2270.65125 O'BRIEN, ART TOW REFUND 145.00
2270.65085 ILLINOIS DEPARTMENT OF AGRICUL TRUCK SCALE CALIBRATION 200.00
2270.65085 MUNICIPAL ELECTRONICS INC RADAR GUN REPAIR 193.88
1,118.88
2280 ANIMAL CONTROL
2280.62225 ABLE DISTRIBUTORS ANIMAL CONTROL A/C PARTS 225.22
2280.65025 PETSMART CAT LITTER 41.93
2280.65025 PETSMART CAT LITTER 67.41
2280.65025 PETSMART CAT LITTER 112.35
2280.62225 ANDERSON PEST CONTROL PEST CONTROL 50.25
2280.65025 HILLS PET NUTRITION PET FOOD FY2012 389.32
886.48
2305 FIRE MGT & SUPPORT
2305.65020 UNIFORMITY, INC.UNIFORMS 79.90
2305.65020 UNIFORMITY, INC.UNIFORMS 376.20
2305.64015 NICOR 0632 MONTHLY CHARGES 52.27
2305.65095 OFFICE DEPOT OFFICE SUPPLIES 265.67
2305.65095 OFFICE DEPOT OFFICE SUPPLIES 26.12
2305.62315 FEDERAL EXPRESS CORP.SHIPPING 88.62
2305.65070 APPLIANCE SERVICE CENTER APPLIANCE MAINTENANCE 269.74
2305.64540 NEXTEL WIRELESS SERVICE 433.42
1,591.94
2315 FIRE SUPPRESSION
2315.62521 PHYSIO-CONTROL, INC.2 YEAR SERVICE AGREEMENT 1,530.00
2315.62295 UNIVERSITY OF IL (506 S WRIGHT FIREFIGHTING TRAINING 150.00
2315.65085 LEMOI HARDWARE REPAIR PARTS 4.98
2315.65040 LAPORT INC JANITORIAL SUPPLIES 265.88
2315.65040 LAPORT INC JANITORIAL SUPPLIES 43.94
2315.65040 LAPORT INC JANITORIAL SUPPLIES 133.55
2315.65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 663.12
2315.65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 318.48
2315.62295 PERSONAL NUTRITION DESIGNS LLC DEPARTMENTAL TRAINING 1,250.00
2315.62295 NORTHEASTERN ILLINOIS PUBLIC S TRAINING 105.00
2315.62295 NORTHEASTERN ILLINOIS PUBLIC S FIREFIGHTING TRAINING 300.00
4,764.95
2425 DENTAL SERVICES
2425.62521 EHLKE LONIGRO ARCHITECTS, LTD. PROVIDE CONSULTING SERVICES 822.00
2425.62521 PATTERSON DENTAL SUPPLY, INC. DENTAL SUPPLIES 217.00
2425.65075 DENTAL CITY DENTAL SUPPLIES 31.49
2425.65075 DENTAL CITY DENTAL SUPPLIES 744.88
*Advanced Payment 432 of 326
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1,815.37
2435 FOOD AND ENVIRONMENTAL HEALTH
2435.62472 IDEXX DISTRIBUTION, INC.BEACH WATER GRANT 1,198.91
2435.65075 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 27.00
2435.62477 VERIZON WIRELESS (25505)WIRELESS SERVICE 115.76
2435.65095 OFFICE DEPOT OFFICE SUPPLIES 117.32
2435.65620 AMBIANCE NORTH SHORE WINDOW FA ALUM. BLINDS 526.00
2435.62474 DELL COMPUTER CORP.DELL VOSTRO 3550 677.97
2435.64540 NEXTEL WIRELESS SERVICE 161.74
2435.62477 NEXTEL WIRELESS SERVICE 51.91
2,876.61
2440 VITAL RECORDS
2440.53220 IL DEPT OF PUBLIC HEALTH DEATH CERTIFICATES-JUNE 2012 696.00
2440.53220 IL DEPT OF PUBLIC HEALTH DEATH CERTIFICATES-MAY 2012 1,050.00
1,746.00
2455 COMM.HEALTH PROG.ADMINSTRATION
2455.64540 NEXTEL WIRELESS SERVICE 51.91
2455.62468 EVANSTON ROUND TABLE LLC AD-QUIT SMOKING 367.00
418.91
2460 COMMUNITY PURCHASED SERVICES
2460.67140 NORTH SHORE SENIOR CENTER SERV. AGREEMENT-3RD QRT.7,625.00
2460.67065 HOUSING OPTIONS SERV. AGREEMENT-3RD QRT.6,450.00
2460.67030 FAMILY FOCUS/EVANSTON SERV. AGREEMENT-3RD QRT.6,068.00
2460.67145 METROPOLITAN FAMILY SERVICES SERV. AGREEMENT-3RD QRT.14,096.50
2460.67050 JAMES B. MORAN CENTER FOR YOUT SERV. AGREEMENT-3RD QRT.5,878.00
2460.67125 INFANT WELFARE SOCIETY OF EVAN SERV. AGREEMENT-1ST QRT.20,500.00
2460.67010 CONNECTIONS FOR THE HOMELESS SERV. AGREEMENT-3RD QRT.4,286.75
2460.67010 CHILDCARE NETWORK SERV. AGREEMENT-3RD QRT.25,875.00
2460.67070 SHORE COMMUNITY SERVICES SERV. AGREEMENT-3RD QRT.6,391.25
2460.67125 INFANT WELFARE SOCIETY OF EVAN SERV. AGREEMENT-3RD QRT.17,000.00
2460.67045 YOU, INC.SERV. AGREEMENT-3RD QRT.21,250.00
135,420.50
2605 DIRECTOR OF PUBLIC WORKS
2605.62210 ALLEGRA PRINT & IMAGING RECYCLING FAIR POSTERS 190.00
2605.64540 NEXTEL WIRELESS SERVICE 57.57
247.57
2610 MUNICIPAL SERVICE CENTER
2610.62518 FOX VALLEY FIRE & SAFETY FIRE ALARM SYSTEM SERV.777.00
2610.62446 AMBIANCE NORTH SHORE WINDOW FA ALUM. BLINDS 407.00
2610.65040 LAPORT INC FY2012 SERVICE CENTER 723.90
2610.65020 SILK SCREEN EXPRESS, INC.FY2012 AFSCME WORK T-SHIRT 512.50
2610.65040 LAPORT INC FY2012 SERVICE CENTER 178.00
2610.65020 SILK SCREEN EXPRESS, INC.FY2012 AFSCME WORK T-SHIRT 141.00
2610.62225 SMITHEREEN PEST MANAGEMENT SER RODENT CONTROL 93.00
2,832.40
2625 ENGINEERING
2625.65095 OFFICE DEPOT FY2012 OFFICE SUPPLIES 68.19
*Advanced Payment 533 of 326
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2625.62280 FEDERAL EXPRESS CORP.SHIPPING 30.92
2625.62280 FEDERAL EXPRESS CORP.SHIPPING 37.70
136.81
2630 TRAFFIC ENGINEERING
2630.65095 OFFICE DEPOT FY2012 OFFICE SUPPLIES 28.69
28.69
2640 TRAF. SIG. & ST. LIGHT. MAINT
2640.62295 BOGACZ, JEFFREY P TRAFFIC CONTROLLER SCHOOL 96.39
2640.65070 UTILITY DYNAMICS CORPORATION STREET LIGHT INSTALL 1,183.00
1,279.39
2665 STREETS AND SANITATION ADMINIS
2665.65095 OFFICE DEPOT FY2012 OFFICE SUPPLIES 57.37
2665.62295 NORTHEASTERN ILLINOIS PUBLIC S TRAINING 50.00
2665.64540 NEXTEL WIRELESS SERVICE 2,794.92
2,902.29
2670 STREET AND ALLEY MAINTENANCE
2670.61630 HOUSTON, VIRGIL WORK BOOT REIMBURSEMENT 42.97
2670.65055 HEALY ASPHALT FY2012 HOT MIX ASPHALT 299.40
2670.65055 HEALY ASPHALT FY2012 HOT MIX ASPHALT 357.80
2670.62415 KLF TRUCKING DEBRIS HAULING 2,530.00
2670.65115 HIGHWAY TECHNOLOGIES INC TRAFFIC CONTROL SPECIAL EVENT 1,300.00
2670.65055 HEALY ASPHALT FY2012 HOT MIX ASPHALT 274.56
2670.65055 OZINGA CHICAGO RMC, INC.FY2012 CONCRETE PURCHASE 1,900.00
2670.65055 HEALY ASPHALT FY2012 HOT MIX ASPHALT 123.76
2670.65055 HEALY ASPHALT FY2012 HOT MIX ASPHALT 124.20
2670.62509 METRO TANK AND PUMP COMPANY COMPLIANCE TANK REPAIRS 18,555.00
25,507.69
2695 YARD WASTE COLLECTION
2695.65090 SILK SCREEN EXPRESS, INC.YELLOW SAFETY VESTS 182.00
182.00
3005 REC. MGMT. & GENERAL SUPPORT
3005.64540 NEXTEL WIRELESS SERVICE 57.57
57.57
3010 REC. BUS. & FISCAL MGMT
3010.62705 PLUG & PAY TECHNOLOGIES CREDIT SERVICE CHARGES 15.00
3010.65095 OFFICE DEPOT OFFICE SUPPLIES 9.40
3010.65095 OFFICE DEPOT OFFICE SUPPLIES 107.47
3010.65095 ILLINOIS PAPER COMPANY COPIER PAPER 999.00
1,130.87
3020 RECREATION GENERAL SUPPORT
3020.64540 NEXTEL WIRELESS SERVICE 57.57
57.57
3025 PARK UTILITIES
3025.64005 COMED MONTHLY CHARGES 120.32
3025.64005 COMED MONTHLY CHARGES 24.74
3025.64005 COMED MONTHLY CHARGES 90.09
*Advanced Payment 634 of 326
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3025.64005 COMED MONTHLY CHARGES 31.03
3025.64005 COMED MONTHLY CHARGES 319.03
3025.64005 COMED MONTHLY CHARGES 136.05
3025.64015 NICOR 0632 MONTHLY CHARGES 77.05
3025.64015 NICOR 0632 MONTHLY CHARGES 24.55
3025.64005 COMED MONTHLY CHARGES 42.49
3025.64005 COMED MONTHLY CHARGES 54.78
3025.64005 COMED MONTHLY CHARGES 1,136.65
2,056.78
3035 CHANDLER COMMUNITY CENTER
3035.62507 CLASSIC BOWL PEEWEE SPORTS CAMP FIELD TRIP 82.50
3035.62507 CLASSIC BOWL PEEWEE SPORTS CAMP FIELD TRIP 30.00
3035.62507 BICKER BROS, INC DBA NOVELTY G SPORTS CAMP FIELD TRIP 338.00
3035.62507 CLASSIC BOWL AQUA GOLF CAMP FIELD TRIP 52.50
3035.64540 NEXTEL WIRELESS SERVICE 27.21
3035.62505 SPORTS ENDEAVORS, INC VOLLEYBALL PROGRAM 1,893.00
3035.62505 SPORTS ENDEAVORS, INC VOLLEYBALL PROGRAM 2,205.00
3035.62505 SPORTS ENDEAVORS, INC VOLLEYBALL PROGRAM 2,430.00
3035.62505 SPORTS ENDEAVORS, INC VOLLEYBALL PROGRAM 3,504.75
3035.65040 LAPORT INC JANITORIAL SUPPLIES 104.04
3035.65095 OFFICE DEPOT OFFICE SUPPLIES 26.75
3035.62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICE 28.36
3035.62507 PAR-KING NORTH SPORTS CAMP FIELD TRIP 6/27 95.00
10,817.11
3040 FLEETWOOD JOURDAIN COM CT
3040.65025 OPEN KITCHENS SUMMER FOOD PRG LUNCH MEALS 24,131.54
3040.65025 CATHOLIC CHARITIES OF CHICAGO CATERING SERVICE MEAL 664.00
3040.64540 NEXTEL WIRELESS SERVICE 35.21
24,830.75
3045 FLEETWOOD/JOURDAIN THEATR
3045.62511 CLUNIE, BASIL PHOTOG FJT SUMMER THEATER PROG 200.00
3045.62511 SMITH, ANYA BLAKEMAN STAGE MANAGER FJT "HOME"700.00
3045.62505 GABLE, CORAL GUEST ARTIST FJT YOUTH CAMP 135.00
3045.62490 KOLAKOWSKI, DONALD SET BUILDER/PAINTER FJT "HOME"300.00
3045.62490 DAVIS, JAMES A.LIGHTING DESIGN FJT "HEAT"300.00
1,635.00
3050 RECREATION OUTREACH PROGRAM
3050.62511 WILLIAMS, T.L.CUSTER FAIR PERFORMER 225.00
3050.62511 TELLER, ALEX CUSTER ST. FAIR PERFORMER 225.00
450.00
3055 LEVY CENTER
3055.64540 NEXTEL WIRELESS SERVICE 27.21
3055.62505 ADBRIDON CORP.TEACH 2 8 WEEK SPANISH CLASSES 875.00
3055.56045 ILLINOIS DEPT OF REVENUE *SALES TAX - JUNE 2012 35.00
3055.62245 FOLDING PARTITION SERVICES ADUST FOLDING PARTITIONS 450.00
3055.65025 CATHOLIC CHARITIES OF CHICAGO CATERING SERVICE MEAL 2,315.70
3055.62505 CONNELLY'S ACADEMY TAE KWON DO 4,989.00
3055.62505 JANKIEWICZ, MALGORZATA 8 WEEK BEADING CLASS INSTRUCT 440.00
*Advanced Payment 735 of 326
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3055.65040 LAPORT INC JANITORIAL SUPPLIES 650.08
3055.62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICE 42.00
3055.62495 ANDERSON PEST CONTROL PEST CONTROL SERVICES 42.00
3055.62245 DIRECT FITNESS SOLUTIONS FITNESS EQUIP MAINTENANCE 962.32
10,828.31
3080 BEACHES
3080.65110 HENRICHSEN FIRE & SAFETY FIRE EXTINGUISHER MAINT.42.50
3080.65125 WILMETTE HARBOR ASSOCIATION IN FUEL EL-1 LAKEFRONT 335.00
3080.64540 NEXTEL WIRELESS SERVICE 78.09
3080.65020 LIFEGUARD STORE, THE MALE, FEMALE SWIM SUITS 2,323.00
2,778.59
3085 RECREATION FACILITY MAINT
3085.64540 NEXTEL WIRELESS SERVICE 59.54
59.54
3095 CROWN ICE RINK
3095.62507 BRUNSWICK ZONE NILES KID CITY CAMP FIELD TRIP 6/29 266.00
3095.62507 BRUNSWICK ZONE NILES FUN FACTORY FIELD TRIP 6/29 332.50
3095.62507 BRUNSWICK ZONE NILES FUN FACTORY CAMP FIELD TRIP 301.00
3095.65095 ILLINOIS PAPER COMPANY OFFICE PAPER 2012 295.80
3095.62495 ANDERSON PEST CONTROL PEST CONTROL 75.00
3095.65110 CURTAIN CALL COSTUMES COSTUMES NUTCRACKER ICE 9,115.44
3095.64540 NEXTEL WIRELESS SERVICE 81.63
10,467.37
3100 SPORTS LEAGUES
3100.62508 SCHWARTZ, MORRIS UMPIRE-ADULT SOFTBALL 612.00
612.00
3105 AQUATIC CAMP
3105.65110 FOX DUFFLES REPAIR HOBIE SAIL 65.00
3105.65110 SOUTHPORT RIGGING INC BIC 11.4 STAND UP PADDLE 2,372.00
3105.65110 PORT SUPPLY LANYARD KILL SWITCH KEYS 23.04
2,460.04
3110 TENNIS
3110.62505 E-TOWN TENNIS *JUNE/JULY SUMMER CAMPS 11,187.08
3110.62375 EVANSTON TOWNSHIP HIGH SCHOOL RENTAL ETHS OUTDOOR TENNIS CRT 1,380.00
3110.62505 E-TOWN TENNIS INSTRUCTION YOUTH & ADULT 2,983.50
3110.62505 E-TOWN TENNIS *JUNE/JULY YOUTH-ADULT SUMMER 15,809.70
31,360.28
3130 SPECIAL RECREATION
3130.64540 NEXTEL WIRELESS SERVICE 62.33
62.33
3140 BUS PROGRAM
3140.64540 NEXTEL WIRELESS SERVICE 27.21
27.21
3150 PARK SERVICE UNIT
3150.64540 NEXTEL WIRELESS SERVICE 54.42
54.42
*Advanced Payment 836 of 326
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3205 COMMUNITY RELATIONS
3205.62490 NOFFKE FAMILY FARM REIMBURSE LINK MARKET VENDOR 36.00
3205.62490 IRON CREEK FARM REIMBURSE LINK MARKET VENDOR 36.00
3205.62490 LYON'S FARM REIMBURSE LINK MARKET VENDOR 50.00
3205.62490 RIVER VALLEY RANCH REIMBURSE LINK MARKET VENDOR 33.00
3205.62490 HENRY'S FARM REIMBURSE LINK MARKET VENDOR 167.00
3205.62490 NICHOLS FARM & ORCHARD REIMBURSE LINK MARKET VENDOR 43.00
3205.62490 DEFLOURED LLC REIMBURSE LINK MARKET VENDOR 28.00
3205.62490 LAKE BREEZE ORGANICS REIMBURSE LINK MARKET VENDOR 48.00
3205.62490 FIRST, JON REIMBURSE LINK MARKET VENDOR 49.00
3205.62490 ORGANIC PASTURES REIMBURSE LINK MARKET VENDOR 31.00
3205.62490 TINY GREENS INC REIMBURSE LINK MARKET VENDOR 35.00
3205.62490 TOMATO MOUNTAIN FARM REIMBURSE LINK MARKET VENDOR 28.00
3205.62490 K.V. STOVER AND SON REIMBURSE LINK MARKET VENDOR 55.00
639.00
3505 PARKS & FORESTRY GENERAL SUP
3505.64540 NEXTEL WIRELESS SERVICE 603.43
603.43
3510 HORTICULTURAL MAINTENANCE
3510.65055 REINDERS, INC.SUPPLIES 694.11
694.11
3605 ECOLOGY CENTER
3605.62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICE 56.75
3605.56045 ILLINOIS DEPT OF REVENUE *SALES TAX - JUNE 2012 3.00
3605.65095 OFFICE DEPOT OFFICE SUPPLIES 10.68
70.43
3710 NOYES CULTURAL ARTS CTR
3710.62425 LIFTOMATIC ELEVATOR, INC ELEVATOR MAINTENANCE 150.00
3710.62425 LIFTOMATIC ELEVATOR, INC ELEVATOR MAINTENANCE 150.00
3710.62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 33.25
3710.64540 NEXTEL WIRELESS SERVICE 27.21
3710.65040 LAPORT INC JANITORIAL SUPPLIES 451.80
3710.62425 LIFTOMATIC ELEVATOR, INC ELEVATOR MAINTENANCE 150.00
3710.62425 LIFTOMATIC ELEVATOR, INC ELEVATOR MAINTENANCE 150.00
3710.62425 LIFTOMATIC ELEVATOR, INC ELEVATOR MAINTENANCE 150.00
1,262.26
3720 CULTURAL ARTS PROGRAMS
3720.62511 BROWN, JANICE ETHNIC ARTS FEST FAMILY ARTS 375.00
3720.62511 PERRY, BARBARA ANN ETHNIC ARTS FEST FAMILY ARTS 350.00
3720.62511 CHINESE FINE ARTS SOCIETY PERFORMER ETHNIC ARTS FEST 1,000.00
3720.62511 BAKER, ALFRED PERFORMER ETHNIC ARTS FEST 850.00
3720.62511 LOBO, DEMINIQUE CELEBRITY MC STARLIGHT CONCERT 200.00
3720.62205 CHICAGO READER STARLIGHT CONCERT ADVERT 239.50
3720.65095 OFFICE DEPOT OFFICE SUPPLIES 41.20
3720.62511 HAMLIN, REBECCA PRESENTATION WRITER CAMP 50.00
3720.62511 THOMPSON, LUVERN STARLIGHT CONCERT PERFORMER 2,000.00
3720.62511 FOLKLORE INC PERFORMER ETHNIC FESTIVAL 1,800.00
3720.62511 PRAVDA RECORDS, INC.STARLIGHT CONCERT PERFORMERS 1,400.00
*Advanced Payment 937 of 326
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3720.62511 SHANNON LAMBERT-RYAN ETHNIC FESTIVAL PERFORMER 2,000.00
3720.62500 HEWITT, PAUL SOUND SYSTEM & SOUND 2,750.00
3720.62511 KEEVA, ANNA ETHNIC ARTS FEST FAMILY ACTIV 350.00
3720.62511 SLAJUVIENE, INGRIDA ETHNIC ARTS FEST FAMILY ARTS 185.00
3720.62511 IVANOVIC, GORAN ETHNIC ARTS FEST PERFORMER 825.00
3720.62511 MARILYN PRICE PUPPETS, INC.PERFORMER ETHNIC ARTS FEST 600.00
3720.62511 WILLIAMS, T.L.STARLIGHT CONCERT 6/19 HARBERT 200.00
3720.62511 SOUL CREATIONS PERFORMER ETHNIC ARTS FEST 850.00
3720.62511 GLOBAL EXPLORERS KIDS ETHNIC ARTS FEST FAMILY ARTS 375.00
3720.62511 ROYSTER, NADINE ETHNIC ARTS FEST FAMILY ARTS 350.00
3720.62511 BOLLYWOOD GROOVE PERFORMER ETHNIC ARTS FEST 350.00
3720.62511 ZAMIN LLC PERFORMER ETHNIC ARTS FEST 625.00
3720.62511 RIVERA, GUILLERMO ETHNIC ARTS FEST FAMILY ACTIV 375.00
3720.62490 NOGUEIRA, ANTONION A. CESAR (R BEST IN CATEGORY AWARD LKSHR 100.00
18,240.70
3805 FACILITIES ADMINISTRATION
3805.64005 COMED MONTHLY CHARGES 269.99
3805.64540 NEXTEL WIRELESS SERVICE 78.13
348.12
3806 CIVIC CENTER SERVICES
3806.65040 MARK VEND COMPANY VENDING SUPPLIES 407.46
3806.65040 MARK VEND COMPANY VENDING SUPPLIES 175.92
3806.62225 ANDERSON PEST CONTROL PEST CONTROL 422.00
3806.62225 DUSTCATCHERS, INC.ONE (1) YEAR SERVICE 189.00
3806.64540 NEXTEL WIRELESS SERVICE 107.82
3806.64015 NICOR 0632 MONTHLY CHARGES 111.60
1,413.80
3807 CONSTRUCTION AND REPAIRS
3807.62225 STANLEY SECURITY SOLUTIONS LOCKSMITH WORK 213.00
3807.62245 RANDALL INDUSTRIES ARTICULATING BOOM 1,880.50
3807.64540 NEXTEL WIRELESS SERVICE 858.63
2,952.13
411,696.39
00185 LIBRARY FUND
4805 LIBRARY YOUTH SERVICES
4805.65630 BAKER & TAYLOR JUV PRINT 53.04-
4805.65630 BAKER & TAYLOR JUV PRINT - CREDIT 9.88-
4805.65630 BAKER & TAYLOR JUV PRINT 1,609.22
4805.65630 BAKER & TAYLOR JUV PRINT 300.92
4805.65630 BAKER & TAYLOR JUV PRINT 496.08
4805.65641 BAKER & TAYLOR JUV/ADULT AV 216.84
4805.65641 BAKER & TAYLOR ADULT/JUV AV 224.86
4805.65630 BAKER & TAYLOR JUV PRINT 91.29
4805.65630 BAKER & TAYLOR JUV PRINT 12.51
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 23.98
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 22.08
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 8.97
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 16.99
*Advanced Payment 1038 of 326
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 308.02
4805.65630 BOOK WHOLESALERS INC.JUV PRINT 63.44
4805.65630 COMIX REVOLUTION, INC.JUV BOOKS 83.68
4805.65630 COMIX REVOLUTION, INC.JUV PRINT 62.96
4805.65630 BAKER & TAYLOR JUV PRINT 879.72
4805.65630 BAKER & TAYLOR JUV PRINT 159.15
4805.65630 BAKER & TAYLOR JUV PRINT 408.04
4805.65630 BAKER & TAYLOR JUV PRINT 204.02
4805.65630 BAKER & TAYLOR JUV PRINT 151.50
4805.65641 RANDOM HOUSE INC JUV AV 41.25
4805.65641 MIDWEST TAPE JUV AV 26.38
4805.65641 MIDWEST TAPE JUV AV 39.98
4805.65641 MIDWEST TAPE JUV AV 51.95
4805.65641 MIDWEST TAPE JUV AV 11.99
4805.65641 MIDWEST TAPE JUV AV 30.37
4805.65641 MIDWEST TAPE JUV AV 113.52
4805.65641 MIDWEST TAPE JUV AV 13.59
4805.65641 MIDWEST TAPE JUV AV 23.19
4805.65641 MIDWEST TAPE JUV AV 87.92
4805.65641 MIDWEST TAPE JUV AV 15.98
4805.65641 MIDWEST TAPE JUV AV 47.96
4805.65641 MIDWEST TAPE JUV AV 118.70
4805.65641 MIDWEST TAPE JUV AV 36.76
4805.65641 MIDWEST TAPE JUV AV 16.79
4805.65641 MIDWEST TAPE JUV AV 57.55
4805.65641 MIDWEST TAPE JUV AV 36.76
4805.65641 MIDWEST TAPE JUV AV 59.95
4805.65630 TRES AMERICAS BOOKS ADULT/JUV PRINT 111.50
4805.65630 TRES AMERICAS BOOKS JUV PRINT 213.75
4805.65630 BAKER & TAYLOR JUV PRINT 282.80
4805.65630 BAKER & TAYLOR JUV PRINT - CREDIT 18.95-
4805.65630 BAKER & TAYLOR JUV PRINT - CREDIT 28.18-
4805.65641 BAKER & TAYLOR JUV AV 25.72-
6,647.14
4806 LIBRARY ADULT SERVICES
4806.65641 BAKER & TAYLOR ADULT AV 29.39
4806.65641 BAKER & TAYLOR ADULT AV 44.09
4806.65630 BAKER & TAYLOR ADULT PRINT 70.37-
4806.65641 BAKER & TAYLOR ADULT AV CREDIT 48.14-
4806.65630 BAKER & TAYLOR ADULT PRINT 717.99
4806.65630 BAKER & TAYLOR ADULT PRINT 1,763.68
4806.65630 BAKER & TAYLOR ADULT PRINT 288.36
4806.65630 BAKER & TAYLOR ADULT PRINT 1,553.87
4806.65630 BAKER & TAYLOR ADULT PRINT 241.82
4806.65630 BAKER & TAYLOR ADULT PRINT 30.53
4806.65630 BAKER & TAYLOR ADULT PRINT 88.91
4806.65630 BAKER & TAYLOR ADULT PRINT 47.00
4806.65641 BAKER & TAYLOR ADULT AV 10.18
4806.65641 BAKER & TAYLOR ADULT AV 22.04
*Advanced Payment 1139 of 326
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
4806.65641 BAKER & TAYLOR ADULT AV 55.24
4806.65641 BAKER & TAYLOR ADULT AV 247.35
4806.65641 BAKER & TAYLOR JUV/ADULT AV 88.14
4806.65641 BAKER & TAYLOR ADULT AV 38.19
4806.65641 BAKER & TAYLOR ADULT/JUV AV 18.12
4806.65641 BARNES & NOBLE ADULT AV 23.19
4806.65630 BARNES & NOBLE ADULT PRINT 27.81
4806.65630 BARNES & NOBLE ADULT PRINT 33.00
4806.65630 BARNES & NOBLE ADULT PRINT 12.23
4806.65630 BRODART COMPANY ADULT PRINT 28.34
4806.65630 SAGE PUBLICATIONS INC ADULT PRINT 238.26
4806.65635 EBSCO INDUSTRIES, INC. DBA EBS PERIODICALS 42.77
4806.65635 EBSCO INDUSTRIES, INC. DBA EBS PERIODICALS 14.38
4806.65641 AUDIO GO ADULT AV 52.46
4806.65630 BAKER & TAYLOR ADULT PRINT 1,216.80
4806.65630 BAKER & TAYLOR ADULT PRINT 1,480.06
4806.65630 BAKER & TAYLOR ADULT PRINT 975.75
4806.65630 BAKER & TAYLOR ADULT PRINT 314.07
4806.65630 BAKER & TAYLOR ADULT PRINT 1,450.48
4806.65630 BAKER & TAYLOR ADULT PRINT 233.68
4806.65630 BAKER & TAYLOR ADULT PRINT 21.59
4806.65630 BAKER & TAYLOR ADULT PRINT 41.36
4806.65630 BAKER & TAYLOR ADULT PRINT 311.37
4806.65630 BAKER & TAYLOR ADULT PRINT 67.12
4806.65630 BAKER & TAYLOR ADULT PRINT 693.39
4806.65630 BAKER & TAYLOR ADULT PRINT 1,051.15
4806.65630 BAKER & TAYLOR ADULT PRINT 394.30
4806.65641 BAKER & TAYLOR ADULT AV 352.02
4806.65635 EBSCO INDUSTRIES, INC. DBA EBS PERIODICALS 333.94
4806.65635 EBSCO INDUSTRIES, INC. DBA EBS PERIODICASL CREDIT 76.35-
4806.65635 EBSCO INDUSTRIES, INC. DBA EBS PERIODICALS CREDIT 107.49-
4806.65635 EBSCO INDUSTRIES, INC. DBA EBS PERIODICALS CREDIT 26.95-
4806.62340 GALE GROUP ONLINE RESOURCES 1,142.68
4806.62340 GALE GROUP ONLINE RESOURCES 571.34
4806.65630 HAINES & COMPANY INC ADULT PRINT 415.50
4806.65630 INFORMATION TODAY INC ADULT PRINT 266.00
4806.65641 RANDOM HOUSE INC ADULT AV 116.25
4806.65641 RANDOM HOUSE INC ADULT AV 20.00
4806.65641 RANDOM HOUSE INC ADULT AV 105.00
4806.65641 RECORDED BOOKS INC.ADULT AV 6.95
4806.65630 REGENT BOOK COMPANY INC ADULT PRINT 13.74
4806.65641 MIDWEST TAPE ADULT AV 145.56
4806.65641 MIDWEST TAPE ADULT AV 44.98
4806.65641 MIDWEST TAPE ADULT AV 23.99
4806.65641 MIDWEST TAPE ADULT AV 46.98
4806.65630 TRES AMERICAS BOOKS ADULT/JUV PRINT 92.50
4806.65630 TRES AMERICAS BOOKS ADULT PRINT 250.00
4806.65630 TRES AMERICAS BOOKS ADULT PRINT 218.34
4806.65630 WEST GROUP PAYMENT CTR ADULT PRINT 76.00
4806.65641 BAKER & TAYLOR ADULT AV 22.01
*Advanced Payment 1240 of 326
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
4806.65641 BAKER & TAYLOR ADULT AV 226.55
4806.65641 BAKER & TAYLOR ADULT AV 18.34
4806.65641 BAKER & TAYLOR ADULT AV 18.36
4806.65641 BAKER & TAYLOR ADULT AV 29.40
4806.65641 BAKER & TAYLOR ADULT AV 22.01
4806.65641 BAKER & TAYLOR ADULT AV 76.34
4806.65630 BAKER & TAYLOR ADULT PRINT 120.00
4806.65630 BAKER & TAYLOR ADULT PRINT 200.00
4806.65630 BAKER & TAYLOR ADULT PRINT - CREDIT 318.03-
18,335.91
4820 LIBRARY CIRCULATION
4820.52610 UNIQUE MANAGEMENT SERVICES COLLECTION CHARGES 170.05
170.05
4825 LIBRARY NORTH BRANCH
4825.64015 NICOR 0632 MONTHLY CHARGES 52.61
52.61
4835 LIBRARY TECHNICAL SERVICES
4835.62341 EVANCED SOLUTIONS, LLC INTERNET SERVICE PROVIDERS 2,625.00
4835.62340 COOPERATIVE COMPUTER SERVICES INTERNET SERVICE PROVIDERS 714.66
4835.62341 COOPERATIVE COMPUTER SERVICES INTERNET SERVICE PROVIDERS 4,202.16
7,541.82
4840 LIBRARY MAINTENANCE
4840.62225 CINTAS #769 MAT SERVICE 64.19
4840.62225 CHICAGO SPRINKLER COMPANY JANITORIAL SUPPLIES 1,319.50
4840.62225 PARKING SYSTEMS, INC BUILDING MAINTENANCE SERVICES 120.00
4840.62225 SIEMENS BLDG TECHNOLOGIES MAINT. SERVICES 6,805.00
4840.65040 LAPORT INC JANITORIAL SUPPLIES 734.58
4840.65040 LAPORT INC JANITORIAL SUPPLIES 269.81
9,313.08
4845 LIBRARY ADMINISTRATION
4845.65095 OFFICE DEPOT OFFICE SUPLIES 86.79
4845.64540 NEXTEL WIRELESS SERVICE 27.21
4845.56140 ILLINOIS DEPT OF REVENUE *SALES TAX - JUNE 2012 138.00
4845.62295 DANCZAK LYONS, KAREN AMERICAN LIBRARY ASSOCIATION 1,505.64
1,757.64
43,818.25
00195 NEIGHBOR.STABILIZATION PROGRAM
5006 PROGRAM DELIVERY
5006.62205 EVANSTON ROUND TABLE LIVE EVANSTON AD-03-2012 334.00
5006.62205 CHICAGO TRIBUNE CAMPAIGN #2287581 ONLINE 960.00
1,294.00
1,294.00
00200 MOTOR FUEL
5099 MFT STREET RESURFACING
5099.65515 CHICAGOLAND PAVING 2012 MFT STREET RESURFACING 655,393.18
655,393.18
00205 EMERGENCY TELEPHONE SYSTEM
5150 EMERGENCY TELEPHONE SYSTM
5150.65085 MOTOROLA, INC.RADIO BATTERY 706.56
5150.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 2,774.73
*Advanced Payment 1341 of 326
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
5150.64505 AT & T 8100 COMMUNICATION CHARGES 475.28
5150.62509 MOTOROLA SOLUTIONS, INC.POLICE SERVICE AGREEMENT RENEW 19,272.69
5150.62509 LOGICALIS, INC.911 ISERIES SERVER SUPPORT 3,495.69
5150.64540 NEXTEL WIRELESS SERVICE 1,511.45
28,236.40
28,236.40
00215 CDBG FUND
5203 HANDYMAN
5203.63095 CEDA, INC.HANDYMAN PROGRAM 1,896.27
1,896.27
5204 HOUSING CODE COMPLIANCE
5204.62250 DACRA COMPUTER SERVICE HOUSING DATABASE 1,375.00
1,375.00
5205 TARGETED CODE ENFORCEMENT
5205.62770 DIEGO AND GABY'S LANDSCAPING C CASE 08-0060 1832 DODGE 140.00
140.00
5220 CDBG ADMINISTRATION
5220.62285 FEDERAL EXPRESS CORP.SHIPPING 16.50
5220.62490 ZOOMGRANTS *ADMIN. PROGRAM CDBG GRANTS 1,495.00
1,511.50
5279 CDBG-R
5279.67102 WARD EIGHT WINE BAR *COMMERCIAL SPACE-629 HOWARD 72,595.00
72,595.00
77,517.77
00225 ECONOMIC DEVELOPMENT FUND
5300 ECON. DEVELOPMENT FUND
5300.62275 FEDERAL EXPRESS CORP.SHIPPING 40.08
5300.65522 RENAISSANCE REALTY AND CONSTRU MEMORIAL GARDEN MAINT. SPR-SU 1,600.00
5300.65522 LANDSCAPE CONCEPTS MANAGEMENT, SUMMER COLOR INSTALL-PLANTERS 2,080.00
5300.62275 FEDERAL EXPRESS CORP.SHIPPING 79.18
5300.62346 COOK COUNTY TREASURER PROPERTY TAX 625 HOWARD 3,689.66
7,488.92
7,488.92
00240 HOME FUND
5430 HOME FUND
5430.65535 HOUSING OPPORTUNITY DEVELOPMEN REHAB 131 CALLAN DRAW #6 19,732.61
19,732.61
19,732.61
00330 HOWARD RIDGE TIF
5860 HOWARD RIDGE TIF
5860.64015 NICOR 0632 MONTHLY CHARGES 27.01
5860.64015 NICOR 0632 MONTHLY CHARGES 113.76
5860.64015 NICOR 0632 MONTHLY CHARGES 30.96
*Advanced Payment 1442 of 326
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
171.73
171.73
00335 WEST EVANSTON
5870 WEST EVANSTON TIF
5870.62605 IRMCO FACADE IMPROV. 2117 GREENLEAF 13,943.69
13,943.69
13,943.69
00415 CAPITAL IMPROVEMENTS FUND
415175 CIVIC CTR RENOVATIONS
415175.65510 BEHLES & BEHLES PROVIDE CONSULTING SERVICES 4,818.00
415175.65653 ARMAND LEE & COMPANY, LTD STONE EAGLE SCULPTURE BASE 9,825.00
14,643.00
415224 SERV. CTR PARKING DECK REPAIRS
415224.62140 WALKER INC., CARL SERVICE CENTER REPAIRS 3,535.08
3,535.08
415411 JAMES PK IRRIGATION SYS IMPROV
415411.62165 GREAT LAKES SOIL & ENVIRONMENT MATERIAL TESTING SYSTEM 1,994.50
1,994.50
415663 NOYES ROOF PROJECT
415663.62205 CHICAGO TRIBUNE RFP 12-132 ADVERTISEMENT 660.00
660.00
415739 POLICE FIRE ROOF REPLACEMENT
415739.62205 CHICAGO TRIBUNE ADVERTISMENT NOTICE TO BIDDERS 825.00
825.00
415868 STREETLIGHT UPGRADE PROGM
415868.65515 EXCEL LTD., INC.50 STREET LIGHT POWER CENTERS 39,280.00
39,280.00
415885 BRIDGE REHAB PROGRAM
415885.65515 ALFRED BENESCH & COMPANY BRIDGE STREET BRIDGE PROJECT 5,226.50
5,226.50
416209 CTA YELLOW LINE FEASIBILITY ST
416209.65515 PARSONS BRINCKERHOFF (FKA PB A CTA YELLOW LINE STATION ENGIN.6,513.31
6,513.31
72,677.39
00505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
7005.64540 NEXTEL WIRELESS SERVICE 286.73
7005.53450 CATHERINE SACCANY LOT 35 REFUND 19.00
7005.65095 DELL COMPUTER CORP.DELL VOSTRO 3550 594.27
900.00
7015 PARKING LOTS & METERS
7015.65085 RUSSO POWER EQUIPMENT FILLER CAP 4.06
4.06
7025 CHURCH STREET GARAGE
*Advanced Payment 1543 of 326
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7025.53515 MCKENZIE, BARBARA ACCESS CARD REFUND 25.00
7025.53515 MATHER LIFEWAYS ACCESS CARD REFUND 25.00
7025.53515 ERKENSWICK, ELIZABETH ACCESS CARD REFUND 25.00
7025.53515 HAGERMAN, PETER ACCESS CARD REFUND 25.00
7025.53515 SHEPHERD, KEVIN ACCESS CARD REFUND 25.00
7025.53515 COUNSELLOR, JAMES ACCESS CARD REFUND 25.00
7025.53515 MOORE, JENNIFER ACCESS CARD REFUND 25.00
7025.53515 COHEN, LAUREN / MATHEU, CHRIST ACCESS CARD REFUND 25.00
7025.53515 YAO, KEVIN ACCESS CARD REFUND 25.00
7025.53515 RAVIKUMAR, SHRIYA ACCESS CARD REFUND 25.00
7025.53515 THOMAS, SARAH ACCESS CARD REFUND 25.00
7025.53515 DULEYRIE, CHARLOTTE ACCESS CARD REFUND 25.00
300.00
7036 SHERMAN GARAGE
7036.53515 POGGI, DOM ACCESS CARD REFUND 25.00
7036.53515 FAIRCHILD, ANNE ACCESS CARD REFUND 25.00
7036.53515 DUNBERG, CYNTHIA ACCESS CARD REFUND 25.00
7036.53515 CHEON, BOBBY ACCESS CARD REFUND 25.00
7036.53515 HINKLE, AMANDA J.ACCESS CARD REFUND 25.00
7036.53515 SHAUGHNESSY, MICHELLE ACCESS CARD REFUND 25.00
7036.53515 BARDO, VANESSA ACCESS CARD REFUND 25.00
7036.53515 SHOHAM, IRINA ACCESS CARD REFUND 25.00
7036.53515 POLYDOROS, DONNA ACCESS CARD REFUND 25.00
7036.53515 MCLICK, JENNIFER ACCESS CARD REFUND 25.00
7036.53515 MATHEWS, DAVID ACCESS CARD REFUND 25.00
7036.53515 JOO YOUNG JI ACCESS CARD REFUND 25.00
7036.53515 SPINELLI, LINDA ACCESS CARD REFUND 25.00
7036.53515 YERMAKOV, ALEXANDER ACCESS CARD REFUND 25.00
7036.53515 KANEMOTO, MIRI ACCESS CARD REFUND 25.00
7036.53515 THE BALARAD MIND FOUNDATION ACCESS CARD REFUND 25.00
7036.53515 WHITT, JONATHAN ACCESS CARD REFUND 25.00
425.00
7037 MAPLE GARAGE
7037.53515 ATTAAR, MIKHAIL ACCESS CARD REFUND 25.00
7037.53515 REINKE, SPENCER ACCESS CARD REFUND 25.00
7037.53515 COMINOS, TED ACCESS CARD REFUND 75.00
7037.53515 DURKIN, DANIELLE ACCESS CARD REFUND 25.00
7037.53515 COPPEDGE, CAROLYN ACCESS CARD REFUND 25.00
7037.53515 GIFFORD, MEGHANN KYLE ACCESS CARD REFUND 25.00
7037.53515 BUSSE, RUSSELL ACCESS CARD REFUND 25.00
7037.53515 PATEL, AMIR ACCESS CARD REFUND 25.00
250.00
1,879.06
00510 WATER FUND
7100 WATER GENERAL SUPPORT
7100.56140 ILLINOIS DEPT OF REVENUE *SALES TAX - JUNE 2012 167.00
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 124.07
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 128.25
*Advanced Payment 1644 of 326
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7100.62315 FEDERAL EXPRESS CORP.SHIPPING 25.59
7100.64540 NEXTEL WIRELESS SERVICE 206.67
7100.65095 OFFICE DEPOT OFFICE SUPPLIES FOR FY 2012 73.85
7100.62295 SCHUENEMAN, ALEC D CITY WORKS CONF. REIMB.220.00
945.43
7105 PUMPING
7105.64540 NEXTEL WIRELESS SERVICE 163.26
163.26
7110 FILTRATION
7110.64540 NEXTEL WIRELESS SERVICE 163.26
7110.62465 UNDERWRITERS LABORATORIES INC. 2012 LABORATORY TESTING 58.00
7110.62465 UNDERWRITERS LABORATORIES INC. 2012 LABORATORY TESTING 10.00
7110.65015 ALEXANDER CHEMICAL CORPORATION LIQUID CHLORINE - TON CONTAINE 3,396.00
7110.62245 SUBURBAN ELEVATOR ELEVATOR MAINT.450.00
4,077.26
7115 DISTRIBUTION
7115.65055 G & L CONTRACTORS, INC 2012 GRANULAR MATERIALS 1,146.56
7115.62415 PIONEER PRESS LEGAL NOTICE FOR BID AD - 2012 54.40
7115.64540 NEXTEL WIRELESS SERVICE 373.98
1,574.94
7120 WATER METER MAINTENANCE
7120.64540 NEXTEL WIRELESS SERVICE 86.13
86.13
7125 OTHER OPERATIONS
7125.65080 MID AMERICAN WATER OF WAUCONDA 1 1/2" FLARE COPPER CURB STOP 3,100.00
7125.62180 CDM SMITH, INC.WHOLESALE ENGINEERING SUPPORT 12,223.00
7125.65080 MID AMERICAN WATER OF WAUCONDA 1" SWIVEL 1/8 BEND FLARED 190.00
7125.65080 MID AMERICAN WATER OF WAUCONDA 1 1/2" SWIVEL 1/4 BEND FLARED 585.00
7125.65080 MID AMERICAN WATER OF WAUCONDA 1" FLARE COPPER CURB STOP-MINN 1,443.75
7125.65080 MID AMERICAN WATER OF WAUCONDA 1" SWIVEL 1/4 BEND FLARED 220.00
7125.65080 MID AMERICAN WATER OF WAUCONDA 1 1/2" SWIVEL 1/8 BEND FLARED 788.00
7125.65080 MID AMERICAN WATER OF WAUCONDA 2" FLARE COPPER CURB STOP-MINN 1,204.20
19,753.95
26,600.97
00513 WATER-DEPR, IMPROV & EXTENSION
733086 2008 WATER MAIN INSTALLATION
733086.65515 GLENBROOK EXCAVATING & CONCRET 2012 WATER MAIN REPLACEMENT 492,172.34
492,172.34
733113 PUMP. STATON SWITCHGEAR REPAIR
733113.62145 CDM SMITH, INC.ENGINEERING SERVICES 1,313.86
1,313.86
493,486.20
00515 SEWER FUND
7400 SEWER MAINTENANCE
7400.62460 THIRD MILLENNIUM ASSOC REGULAR, PAST DUE & SHUT OFF 410.20
7400.64540 NEXTEL WIRELESS SERVICE 233.43
*Advanced Payment 1745 of 326
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7400.65051 GALLAGHER MATERIALS CORPORATIO FY2012 UPM COLD PATCH PURCHASE 5,126.58
5,770.21
7410 SEWER OTHER OPERATIONS
7410.62421 ILLINOIS ENVIRONMENTAL PROTECT NPDES PERMIT FEE - COMBINED 20,000.00
7410.62421 ILLINOIS ENVIRONMENTAL PROTECT NPDES PERMIT FEE - STORM SEWER 1,002.25
21,002.25
7420 SEWER IMPROVEMENTS
7420.65515 AMERICAN PIPE LINERS, INC.CHANGE ORDER #1 CUSTOM LINERS 16,500.00
7420.65515 AMERICAN PIPE LINERS, INC.2012 CIPP SEWER REHAB 32.30
7420.65515 AMERICAN PIPE LINERS, INC.2012 CIPP SEWER REHAB 44,055.50
60,587.80
87,360.26
00520 SOLID WASTE FUND
7685 REFUSE COLLECT & DISPOSAL
7685.62405 WELLS FARGO BANK- SWANCC SWANCC OPERATIONS & MAINT.72,951.12
7685.56155 ILLINOIS DEPT OF REVENUE *SALES TAX - JUNE 2012 427.00
7685.62415 GROOT RECYCLING & WASTE SERVIC FY2012 RESIDENTIAL REFUSE 132,765.00
7685.68310 WELLS FARGO BANK- SWANCC SWANCC CAPITAL COSTS 5,232.15
7685.62390 LAKESHORE WASTE SERVICES, LLC FY2012 CONDO REFUSE COLLECTION 31,416.67
242,791.94
7695 YARD WASTE COLLECTION
7695.61630 LOGAN, CHRIS C WORK BOOT REIMBURSEMENT 50.00
7695.62415 GROOT RECYCLING & WASTE SERVIC FY2012 YARD WASTE COLLECTION 65,886.00
65,936.00
308,727.94
00600 FLEET SERVICES
7705 GENERAL SUPPORT
7705.64540 NEXTEL WIRELESS SERVICE 108.33
7705.65095 TEUTEBERG INC "DO NOT USE" TAGS-2,000 762.26
870.59
7710 MAJOR MAINTENANCE
7710.65060 SUNNYSIDE PARTS WAREHOUSE SEAT BACK 135.80
7710.65060 SUNNYSIDE PARTS WAREHOUSE 19-NUTS 89.87
7710.65060 TERMINAL SUPPLY CO.ELECTRICAL SUPPLIES-INVENTORY 318.85
7710.65085 KOCOL, WOJCIECH TOOL ALLOWANCE 2012 550.00
7710.65085 MARCH, KENNETH TOOL ALLOWANCE 2012 550.00
7710.65060 TRANS CHICAGO TRUCK GROUP BLIND SPOT MIRROR #719 99.96
7710.65060 TRIANGLE SERVICE, INC.RADIATOR-INVENTORY 825.00
7710.65060 TRIANGLE SERVICE, INC.REPAIR FUEL TANK #625 525.00
7710.65060 WARREN'S SHELL SERVICE MOTORCYCLE FUEL 297.11
7710.65065 WENTWORTH TIRE SERVICE 12 POLICE TIRES 1,173.00
7710.65060 WENTWORTH TIRE SERVICE SHOP TOOL 25.00
7710.65060 WEST SIDE TRACTOR REFUND WELDING EXPENSE 315.30-
7710.65060 WEST SIDE TRACTOR KEEPER 58.56
7710.65060 WEST SIDE TRACTOR CYLINDER #953 1,240.82
7710.65060 WEST SIDE TRACTOR PARTS REFUND 116.85-
7710.65060 WEST SIDE TRACTOR PIN ASSYM. #955 440.35
*Advanced Payment 1846 of 326
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 WEST SIDE TRACTOR SENSORS #659 104.15
7710.65060 WHOLESALE DIRECT INC 2 HEAD LAMPS 51.03
7710.65060 WHOLESALE DIRECT INC SUPPLIES 135.39
7710.65060 ZEIGLER CHEVROLET-SCHAUMBURG L 4 BRAKE PADS-INVENTORY 597.40
7710.65035 PALATINE OIL COMPANY, INC FUEL PURCHASES 23,236.07
7710.65035 PALATINE OIL COMPANY, INC FUEL PURCHASES 23,232.69
7710.65060 DUECO, INC.OUTSIDE REPAIR #575 982.64
7710.65060 EVANSTON AUTO GLASS INSTALL D/S WINDOW #716 75.00
7710.65060 FREEWAY FORD TRUCK SALES OUTSIDE REPAIR #536 3,535.00
7710.65060 FREEWAY FORD TRUCK SALES FUEL TANK STRAPS #625 322.41
7710.65060 FREEWAY FORD TRUCK SALES FUEL PRIMER PUMP #625 174.81
7710.65060 FREEWAY FORD TRUCK SALES WIPER MOTOR RETURN 937.90-
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC PUSH BUTTON SWITCH KIT 125.07
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC SWITCH PROXIMITY RELAY 44.58
7710.65060 GRAINGER, INC., W.W.RIVETS 42.93
7710.65060 GROVER WELDING COMPANY WELD HOOK ~ LOADER #955 165.00
7710.65060 GROVER WELDING COMPANY WELD HOOK ~ LOADER #953 55.00
7710.65060 GROVER WELDING COMPANY WELD PLATES ~ #598 3,560.00
7710.65060 HIGH PSI LTD.SHOP POWER WASHER SOAP 253.73
7710.65060 ICEMANN ARENA SERVICES BLADE~ICE RESURFACER #426 626.35
7710.65060 ICEMANN ARENA SERVICES SENSOR~ICE RESURFACER #426 508.55
7710.65060 INTERSTATE BATTERY OF NORTHERN 2 MOTORCYCLE BATTERIES 135.00
7710.65060 INTERSTATE BATTERY OF NORTHERN 9 VOLT BATTERIES 30.58
7710.65060 INTERSTATE BATTERY OF NORTHERN 2 BATTERIES #659 459.90
7710.65060 INTERSTATE BATTERY OF NORTHERN BATTERY #437 115.95
7710.65060 KUSSMAUL ELECTRONICS CO.SHORE LINE CHARGER 260.01
7710.65060 CARQUEST EVANSTON STARTER #432 185.79
7710.65060 CARQUEST EVANSTON A/C LINE CAPS 23.40
7710.65060 GOLF MILL FORD HOSE #931 110.57
7710.65060 GOLF MILL FORD FORD A/C LINE CAPS 18.59
7710.65060 LAWSON PRODUCTS, INC.INVENTORY-VARIOUS NUTS & BOLTS 493.16
7710.65060 LEACH ENTERPRISES, INC.SCOT SEAL FRONT #322 81.46
7710.65060 LEACH ENTERPRISES, INC.MUFFLER #625 226.92
7710.65060 LEMOI HARDWARE SHOP SUPPLIES 87.94
7710.65060 NORTH SHORE TOWING TOW & HOOK-HEAVY DUTY 200.00
7710.65060 NORTH SHORE TOWING TIRE CHANGE #67 50.00
7710.65060 NORTH SHORE TOWING TIRE CHANGE #44 50.00
7710.65060 NORTH SHORE TOWING TOW & HOOK-#108 65.00
7710.65060 NORTH SHORE TOWING TOW & HOOK-#86 65.00
7710.65060 NORTH SHORE TOWING TOW & HOOK-#917 65.00
7710.65060 NORTH SHORE TOWING TOW & HOOK-#432 65.00
7710.65060 NORTH SUBURBAN AUTO SUPPLY TIRE PLUGS 25.60
7710.65060 NORTH SUBURBAN AUTO SUPPLY V-BELT #667 52.34
7710.65035 PALM PETROLEUM, LLC BULK ANTI FREEZE 1,037.50
7710.65060 PATTEN INDUSTRIES EDGE LOADER #683 683.75
7710.65060 PATTEN INDUSTRIES 2 FAN BELTS 170.40
7710.65060 PATTEN INDUSTRIES OUTSIDE SERV. #642 682.62
7710.65065 POMP'S TIRE SERVICE, INC.TIRE REPAIR 935 303.25
7710.65065 POMP'S TIRE SERVICE, INC.SERVICE CALL-FLAT REPAIRS 609.00
7710.65065 POMP'S TIRE SERVICE, INC.FLAT REPAIRS 422.50
*Advanced Payment 1947 of 326
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 RG SMITH EQUIPMENT COMPANY SWITCH N/S 23.32
7710.65060 RG SMITH EQUIPMENT COMPANY OUTSIDE REPAIR #536 844.30
7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO OUTSIDE REPAIR #252 1,003.09
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 132.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 128.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 128.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 124.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 128.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 132.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 190.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 132.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 135.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 136.00
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 125.25
7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 140.00
7710.65060 STANDARD EQUIPMENT COMPANY OUTSIDE REPAIR #667 4,727.97
7710.65060 STANDARD EQUIPMENT COMPANY CAMERA KIT 583.45
7710.65060 STANDARD EQUIPMENT COMPANY TAILGATE SEAL #712 153.20
7710.65060 STANDARD EQUIPMENT COMPANY CABLE 221.18
7710.65060 SUBURBAN ACCENTS, INC.POLICE STRIPPING 318.75
7710.65060 ADVANCED PROCLEAN, INC.MOBILE POWER WASHING SERVICE 318.50
7710.65060 CARQUEST EVANSTON TOGGLE SWITCH 30.68
7710.65060 CARQUEST EVANSTON MICRO-V BELT 33.01
7710.65060 CARQUEST EVANSTON AIR FILTERS 25.43
7710.65060 CARQUEST EVANSTON 6 HYDROL. FITTINGS 61.50
7710.65060 CARQUEST EVANSTON FUEL FILTER 14.18
7710.65060 CARQUEST EVANSTON 2 BRASS FITTINGS 14.11
7710.65060 CARQUEST EVANSTON "T" FITTINGS 29.61
7710.65060 CARQUEST EVANSTON GAS CAP 8.15
7710.65060 CARQUEST EVANSTON CLUTCH CYCLING #679 21.83
7710.65060 CARQUEST EVANSTON REMAN STARTER #917 262.19
7710.65060 CARQUEST EVANSTON HOSE CUTTER 21.84
7710.65060 CARQUEST EVANSTON REMAN STARTER 185.79
7710.65060 CARQUEST EVANSTON HEATER HOSE 33.50
7710.65060 CARQUEST EVANSTON BRAKE JOB #108 113.88
7710.65060 CARQUEST EVANSTON HEIGHT CONTROL VALVE #322 125.54
7710.65060 CARQUEST EVANSTON HEIGHT CONTROL VALVE 62.77
7710.65060 CARQUEST EVANSTON 12 HYDR. FITTINGS 69.60
7710.65060 CARQUEST EVANSTON TIRE PLUGS 5.71
7710.65060 CARQUEST EVANSTON 2 AIR FILTERS 54.10
7710.65060 CARQUEST EVANSTON TIE ROD END #108 69.79
7710.65060 CARQUEST EVANSTON THERMOSTAT #112 7.13
7710.65060 CARQUEST EVANSTON 24 A/C LINE CAPS 13.20
7710.65060 CARQUEST EVANSTON A/C LINE CAPS 4.16
7710.65060 CARQUEST EVANSTON DRYER #759 33.47
7710.65060 GOLF MILL FORD 2 D/S WINDOW SWITCHES 128.36
7710.65060 GOLF MILL FORD CORE EXCHANGE 454.95
7710.65060 GOLF MILL FORD P/S PUMP #72 201.54
7710.65060 GOLF MILL FORD HORN ASSYM. #72 77.63
7710.65060 GOLF MILL FORD ACCUMLATOR #762 336.65
*Advanced Payment 2048 of 326
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 GOLF MILL FORD CAR #53 CLUSTER 500.77
7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTS & SIRENS 76.90
7710.65035 PALATINE OIL COMPANY, INC FUEL PURCHASES 21,474.00
7710.65035 PALATINE OIL COMPANY, INC B-20 DIESEL 23,340.72
7710.65060 1ST AYD CORP.NITRILE GLOVES 37.32
7710.65060 ALLTECH AUTO INC.REFINISH #24 1,100.60
7710.65060 ALLTECH AUTO INC.REFINISH #41 2,072.78
7710.65060 BUCK BROTHERS, INC.NUTS #603 & 604 39.82
7710.65060 CHICAGO INTERNATIONAL TRUCKS, FUEL HOSE #613 24.89
7710.65060 CHICAGO INTERNATIONAL TRUCKS, BRAKE JOB #450 1,301.83
7710.65060 CHICAGO INTERNATIONAL TRUCKS, A/C CHARGER REPAIR #717 853.45
7710.65060 CHICAGO INTERNATIONAL TRUCKS, P/S FILTER #449 33.74
7710.65060 CHICAGO PARTS & SOUND, LLC BLOWER MOTOR WHEEL 19.32
7710.65060 CHICAGO PARTS & SOUND, LLC RADIATOR FAN & RELAY 278.91
7710.65060 CHICAGO PARTS & SOUND, LLC COOLING FAN ASSYM. #86 317.96
7710.65060 CHICAGO PARTS & SOUND, LLC 18 FILTERS 91.38
7710.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 162.72
7710.62355 CINTAS #22 WEEKLY UNIFORM SERV.120.25
7710.62355 CINTAS #22 WEEKLY UNIFORM SERV.120.25
7710.62355 CINTAS #769 WEEKLY MAT SERV.152.90
7710.62355 CINTAS #769 WEEKLY MAT SERV.152.90
7710.65035 CITY WELDING SALES & SERVICE I PROPANE CYLINDERS 81.15
7710.65060 CUMBERLAND SERVICENTER CAB AIR FILTER 83.68
7710.65060 CUMBERLAND SERVICENTER ELECTRIC WINDOW TRUCK #716 218.81
7710.65060 CUMBERLAND SERVICENTER ELECTRIC WINDOW TRUCK #714 226.91
7710.65085 DOUGLAS TRUCK PARTS SHOP TOOL 1,546.33
7710.65060 DOUGLAS TRUCK PARTS HYDR. FITTING 6.89
7710.65060 DOUGLAS TRUCK PARTS PUMP ASSYM.381.25
7710.65060 DOUGLAS TRUCK PARTS HYDR. FITTING 291.70
7710.65060 DOUGLAS TRUCK PARTS HEATER 68.45
7710.65085 DOUGLAS TRUCK PARTS SHOP TOOL 436.79
7710.65060 DUECO, INC.ENGINE REPAIRS #577 7,320.79
144,823.77
145,694.36
00605 INSURANCE FUND
7800 RISK MANAGEMENT
7800.62266 CANNON COCHRAN MANAGEMENT SERV THIRD PARTY ADMINISTRATION FEE 26,125.00
7800.62266 CANNON COCHRAN MANAGEMENT SERV THIRD PARTY ADMINISTRATION FEE 23,750.00
49,875.00
7801 EMPLOYEE BENEFITS
7801.66054 SENIORS CHOICE MONTHLY INVOICE-JULY 1,649.05
1,649.05
51,524.05
00705 POLICE PENSION FUND
8100 POLICEMEN'S PENSION
8100.61755 TEPFER CONSULTING GROUP LTD *2012 ACTUARIAL SERVICES 7,500.00
7,500.00
7,500.00
*Advanced Payment 2149 of 326
CITY OF EVANSTON, ILR5504003B
BILLS LIST
07/24/12PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2,454,743.17TOTAL
*Advanced Payment 2250 of 326
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
Supplemental Bills List Attachment
Debt Service
Various Wells Fargo Debt Service payments 394,463.13
Various Bank of New York Debt Service payments 13,015.63
407,478.76
General
1910.62655 Secap Secap Lease Monthly 255.05
255.05
Home
5430.6249 Chicago Title & Trust Down Payment Assisstance 13,100.00
13,100.00
Insurance
Various IPBC Health Insrance premium 1,094,883.85
Various Various Worker's Comp 3,088.80
Various Various Casualty Loss 84,596.91
Various Various Casualty Loss 4,710.00
Various Various Worker's Comp 20,663.49
Various Various Casualty Loss 11,602.60
1,219,545.65
NSP2
5082.62486 Attorneys' Title Guaranty NSP2 Acquisition-Real Estate Close 98,953.82
98,953.82
1,739,333.28
Grand Total 4,194,076.45
Prepared by Date
Approved by Date
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07/24/2012
*Advanced Payment 2351 of 326
For City Council meeting of July 23, 2012 Item A3.1
Business of the City by Motion: Sherman Plaza Maintenance Plan
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Martin Lyons, Chief Financial Officer
Rickey A. Voss, Parking/Revenue Manager
Subject: Business of the City by Motion for a Maintenance Plan Agreement for
Sherman Plaza in the Amount of $115,000 beginning August 23, 2012
through August 22, 2013
Date: July 16, 2012
Recommended Action:
The Parking/Transportation Committee and staff recommend approval to continue a
maintenance agreement for Sherman Plaza that was established in 2006. The
agreement covers the period of August 23, 2012 through August 22, 2013.
Funding Source:
Funding is provided by the Parking Fund.
Account 7036.62660
Amount: $115,000
Summary:
On August 23, 2006, the City Manager’s Office entered into a maintenance plan
agreement involving Sherman Plaza. The Reciprocal Easement Agreement for the
Sherman Plaza development, approved in November 1999, has a provision that the
maintenance responsibilities of the various parties involved be defined in a maintenance
plan. The agreement made provisions for a maximum not-to-exceed amount of
$115,000 for the City and as noted below our previous years expenses were below
$90,000. The plan is an agreement between the retail owner (currently owned by MB
Evanston Sherman, LLC), the condominiums (The Residents of Sherman Plaza
Condominium Association), and the City (owners and operators of the garage). The
plan was developed to give a high level of maintenance throughout the facilities. A
considerable amount of effort was put into establishing the desired frequency of
maintenance which would provide the best end result, while recognizing the need to do
this at a reasonable cost. The details of the responsibilities of the parties are clearly
defined in the agreement.
Memorandum
52 of 326
Page 2 of 2
The tasks have been listed and then divided among the parties according to their share
in the financial responsibility of the task. Each task has a lead agency that is
responsible for keeping up with the actual performance of the maintenance, as well as
the tracking of the funds expended to perform the task. This financial tracking is the
basis for allocation of the costs to the appropriate party. The City is currently paying
$7016 per month ($84,192 annually), Inland America Retail Management, LLC, $7431 per
month ($89,172 annually)) and The Residents of Sherman Plaza Condominium
Association, $703 per month ($8436 annually) for a total cost of $181,795 per year.
This total covers Sherman Plaza Janitorial expenses. On major items which have no
prior agreement (a large, unexpected repair, for example), there is a provision that
requires the responsible party to seek approval from the others if the expenditure is
greater than $10,000. In addition, the term of the agreement provided an automatic
renewal for successive one-year periods.
The plan has provided a high level of service throughout Sherman Plaza. Inland
America Retail Management, LLC currently oversees the maintenance agreement for
elevator lobbies, joint entries, exterior sidewalks and other common use areas.
The Transportation/Parking Committee recommended approval at the June 27, 2012
meeting.
----------------------------------------------------------
Attachments:
Copy of Original Agreement
Copy of Responsibility Schedule
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Previously Approved AllocationDivC R G Condo Assoc. Retail Garage (City) TOTALRationale0CECO Vault CECO Room Exhaust, Door, Hardware, & FinishesX33.33% 33.33% 33.33% 100.00%Shared Benefit0CondoDoormanXX100.00% 0.00% 0.00% 100.00%Condo Specific0CondoShared Emergency Stair Tower Doors, Hardware & Finishes at 1st and 2nd FloorsX50.00% 50.00% 0.00% 100.00%Shared Benefit0GarageEngineering Reports (Bi-Annual)XX 19.04% 0.00% 80.96% 100.00%REA0GaragePay StationsXX 0.00% 0.00% 100.00% 100.00%Garage Specific0Housekeeping Condo HallwaysXX100.00% 0.00% 0.00% 100.00%Condo Specific0Housekeeping Condo Main LobbyXX100.00% 0.00% 0.00% 100.00%Condo Specific0Housekeeping Condo Elevator LobbiesXX100.00% 0.00% 0.00% 100.00%Condo Specific0Housekeeping Garage - Public Decks to SidewalksXX 0.00% 0.00% 100.00% 100.00%Garage Specific0Housekeeping Garage - Enclosed Condo DecksXX100.00% 0.00% 0.00% 100.00%Condo Specific0Housekeeping Garage/Retail Vestibules & Elevator CabsXX0.00% 6.25% 93.75% 100.00%REA0Housekeeping Loading DockXX33.33% 66.67% 0.00% 100.00%REA0Housekeeping Retail CorridorsXX0.00% 100.00% 0.00% 100.00% September 20, 2007 Letter Agreement0Housekeeping Sidewalks (Includes Snow Removal & Salt)XX0.00% 83.60% 16.40% 100.00%Updated at August 8, 2008 Meeting with Condo Management, Retail Management, & City of Evanston. Condo Association to handle their own snow removal. 0Insurance Individual ParcelsXX X X0Loading Dock ManagerXX17.27% 56.85% 25.88% 100.00% September 20, 2007 Letter Agreement0Loading Dock Retail Dock BaysXX0.00% 100.00% 0.00% 100.00%REA0Loading Dock Condo Dock BaysXX100.00% 0.00% 0.00% 100.00%REA0Loading Dock Loading Dock Shared Service Aisle and Misc. Shared Infrastructure Including (Not Limited To) Toilet Room, Louvers, Hand Rails, & SignageXX33.33% 66.67% 0.00% 100.00%REA0TrashTrash RemovalXX X X0WaterCooling TowersXX X0Window Washing Tower ExteriorXX100.00% 0.00% 0.00% 100.00%Condo Specific0Window Washing Garage SW InteriorXX 0.00% 0.00% 100.00% 100.00%Garage Specific0Window Washing Garage SW ExteriorXX 0.00% 0.00% 100.00% 100.00%Garage Specific0Window Washing Garage NE Interior (2-12)XX 0.00% 0.00% 100.00% 100.00% Changed from Original Agreement0Window Washing Garage NE Exterior (2-12)XX 0.00% 0.00% 100.00% 100.00% Changed from Original Agreement0Window Washing Condo LobbyXX100.00% 0.00% 0.00% 100.00%Condo Specific0Window Washing Ground NE LobbyXX0.00% 100.00% 0.00% 100.00%Primarily Retail0Window Washing Retail ExteriorXX X XTenants2Detention Basin Detention Basin & Related InfrastructureXX 20.44% 40.16% 39.40% 100.00%REA2Landscaping Plantings within Concrete Streetscape PlantersXX 0.00% 0.00% 100.00% 100.00%Confirmed at August 8, 2008 Meeting with Condo Management, Retail Management, & City of Evanston.ItemSHERMAN PLAZA MAINTENANCE PLANPrepared by Focus Property ManagementJuly 16, 2012ResponsibilityCost AllocationsX:\City Council Meetings\Agendas, Council\Council Agenda '12\7-23-12\APW\Sherman Agreement\Sherman Plaza Maintenance Plan 0808087/16/2012 2:51 PMPrepared By: Focus DevelopmentPage 1 of 369 of 326
Previously Approved AllocationDivC R G Condo Assoc. Retail Garage (City) TOTALRationaleItemSHERMAN PLAZA MAINTENANCE PLANPrepared by Focus Property ManagementJuly 16, 2012ResponsibilityCost Allocations2Landscaping Plantings within Decorative PotsXX0.00% 100.00% 0.00% 100.00%Confirmed at August 8, 2008 Meeting with Condo Management, Retail Management, & City of Evanston.2Landscaping Shrubs with Garage Passageway Between LA Fitness and Cereality SpaceXX0.00% 100.00% 0.00% 100.00%Confirmed at August 8, 2008 Meeting with Condo Management, Retail Management, & City of Evanston.2Landscaping Green RoofXX100.00% 0.00% 0.00% 100.00%Condo Specific2Landscaping Streetscape Irrigation SystemXX0.00% 100.00% 0.00% 100.00%Confirmed at August 8, 2008 Meeting with Condo Management, Retail Management, & City of Evanston.2Landscaping Streetscape LightingXX0.00% 100.00% 0.00% 100.00%Confirmed at August 8, 2008 Meeting with Condo Management, Retail Management, & City of Evanston.2Streetscape Sidewalk Cleaning & Pressure WashingXX0.00% 100.00% 0.00% 100.00%Confirmed at August 8, 2008 Meeting with Condo Management, Retail Management, & City of Evanston.2Streetscape Sidewalk Maintenance & Repair (Brick Pavers)XX 0.00% 0.00% 100.00% 100.00%Confirmed at August 8, 2008 Meeting with Condo Management, Retail Management, & City of Evanston.7RoofingTowerXX100.00% 0.00% 0.00% 100.00%Condo Specific7RoofingGarageXX 19.04% 0.00% 80.96% 100.00%Garage Specific7RoofingRetailXX0.00% 100.00% 0.00% 100.00%Retail Specific7RoofingGreen Roof (3rd, 6th, & 7th Floor)XX100.00% 0.00% 0.00% 100.00%Condo Specific7RoofingAdjacent to Cooling TowersXX0.00% 100.00% 0.00% 100.00%Designated Retail7Thermal & Moisture ProtectionExpansion / Architectural Joints Between Condo, Retail & Garage (P10 Line)X 40.00% 10.00% 50.00% 100.00%Shared Benefit7Thermal & Moisture ProtectionExpansion / Architectural Joints Between Garage & Retail at NE StairX0.00% 75.00% 25.00% 100.00%Shared Benefit8Doors & Windows Canopy GlassX X8Doors & Windows Shared Loading Dock O.H. Doors, Man Doors, and Related HardwareX33.33% 66.67% 0.00% 100.00%REA8Doors & Windows Automatic Door Openers at Garage PassagewayX 0.00% 0.00% 100.00% 100.00%Garage Specific, Not Required for Retail10Specialties Fabric AwningsX0.00% 84.00% 16.00% 100.00%Primarily Retail but Certain Awnings on Davis are Garage Specific14Elevator/Escalator Retail (Barnes & Noble car)XTenant14Elevators Garage (3 SW Cars)XX 0.00% 0.00% 100.00% 100.00%Garage Specific14Elevators Garage (3 NE Cars)XX 0.00% 12.50% 87.50% 100.00%Shared Benefit (LA Fitness on 2nd Floor)14Elevators Condo (Dedicated Garage Elevator)XX100.00% 0.00% 0.00% 100.00%Condo Specific14Elevators Condo (Mid-rise cars)XX100.00% 0.00% 0.00% 100.00%Condo Specific14Elevators Retail (Red Door Spa car)XXRetail Specific14Engineering Barnes & Noble Rooftop HVACXTenantTenantTenantX:\City Council Meetings\Agendas, Council\Council Agenda '12\7-23-12\APW\Sherman Agreement\Sherman Plaza Maintenance Plan 0808087/16/2012 2:51 PMPrepared By: Focus DevelopmentPage 2 of 370 of 326
Previously Approved AllocationDivC R G Condo Assoc. Retail Garage (City) TOTALRationaleItemSHERMAN PLAZA MAINTENANCE PLANPrepared by Focus Property ManagementJuly 16, 2012ResponsibilityCost Allocations15Fire Protection Fire Pump, Controller, & Other Shared Components Including Scheduled TestingX60.00% 24.00% 16.00% 100.00%Shared Benefit15Fire Protection Loading Dock Dry SystemX33.33% 66.67% 0.00% 100.00%REA15Mechanical Condo Cooling Towers & Chillers (2)XX100.00% 0.00% 0.00% 100.00%Condo Specific15Mechanical Condo BoilersXX100.00% 0.00% 0.00% 100.00%Condo Specific15Mechanical Loading Dock Radiant Heat Boiler for SoffitXX33.33% 66.67% 0.00% 100.00%REA15Mechanical Retail Cooling TowerXX0.00% 100.00% 0.00% 100.00%Retail Specific15Mechanical Mechanical Screens for Cooling TowersX66.67% 33.33% 0.00% 100.00%Shared Benefit15Mechanical Loading Dock General Exhaust SystemX33.33% 66.67% 0.00% 100.00%REA15Plumbing Exterior Hose BibsXX0.00% 100.00% 0.00% 100.00% Changed from Original Agreement15Plumbing Domestic Water Pumps, Primary Water Distribution & Pump Room Door, Hardware & FinishesX65.00% 35.00% 0.00% 100.00%Condo Management, Retail Management, & City of Evanston to Reevaluate Based on Actual Water Bills15Plumbing Loading Dock Catch Basin & Sump PumpX33.33% 66.67% 0.00% 100.00%REA16Communications Incoming Phone Service Including Shared Loading Dock Phone Closet, Door, Hardware & FinishesX33.33% 33.34% 33.33% 100.00%Shared Benefit16Electrical Exterior Lighting, Bulbs, Electricity @ Retail Levels & StreetscapeXX0.00% 100.00% 0.00% 100.00%Changed from Original Agreement16Electrical Garage LightingXX 0.00% 0.00% 100.00% 100.00% Changed from Original Agreement16Electrical Emergency Generator, ATS, UPS, Fuel, Exhaust, Maintenance, Generator Room Door, Hardware & FinishesX 63.00% 16.00% 21.00% 100.00% Shared Benefit16Electrical Loading Dock Lighting, Bulbs, & ElectricityX33.33% 66.67% 0.00% 100.00%REA16Electrical Lighting at Decorative Eyebrow @ Sherman Ave.X0.00% 100.00% 0.00% 100.00%16Fire Alarm Fire Alarm/Life Safety System Monitoring & MaintenanceXXX16Fire Alarm Shared Condo/Retail Fire Alarm Room Doors, Hardware & FinishesX50.00% 50.00% 0.00% 100.00%Shared Benefit27TaxesIndividual ParcelsX XXXX:\City Council Meetings\Agendas, Council\Council Agenda '12\7-23-12\APW\Sherman Agreement\Sherman Plaza Maintenance Plan 0808087/16/2012 2:51 PMPrepared By: Focus DevelopmentPage 3 of 371 of 326
For City Council meeting of July 23, 2012 Item A3.2
Business of the City by Motion: Roof Replacement for Police/Fire Headquarters
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Douglas J. Gaynor, Director of Parks, Recreation & Community Services
Paul D’Agostino, Superintendent of Parks, Forestry & Facilities
Stefanie Levine, Assistant Superintendent of Parks, Forestry & Facilities
Subject: Contract Award Recommendation for the 2012 Roof Replacement Project
at the Police-Fire Headquarters, Bid #12-145
Date: July 23, 2012
Recommended Action:
Staff recommends approval of the 2012 Roof Replacement Project at the Police/Fire
Headquarters to L. Marshall, Inc., located at 2100 Lehigh Avenue, Glenview, Illinois
60026 in the amount of $384,000.
Funding Source:
Funding is provided by:
CIP Account # 415739: $400,000
CIP Account # 415227: $ 10,000
Total Funding: $410,000
Summary:
The Police/Fire Headquarters roof is divided into ten sections. Over the past 14 years,
all sections except the southwest roof (roof area 9) have been replaced. Roof Area 9
currently has a ballasted roof system which is actively leaking at multiple locations. Due
to the ballast, it has not been possible to pinpoint the sources of the leaks. The roofing
membrane is also showing stress at its perimeter attachment, indicating possible failure
in the near future. Additionally, the building’s northernmost roof (Roof Area 2) leaked in
2010 due to a lack of through wall flashing at an adjacent staircase tower which caused
a large area of the insulation under this roof to absorb water. The wet materials under
Roof Area 2 have resulted in a loss in insulating value for the building as well as
potential deterioration of the concrete deck. Roof Area 2 was installed in 1998 and due
to its compromised status it is no longer under warrantee. Through wall flashing repairs
Memorandum
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to the staircase tower were performed in 2010 as part of the parapet wall repair project,
but the damaged roof has not yet been repaired.
In February 2012 the City employed consulting firm of McGuire Igleski & Associates to
investigate the extent of damage, prepare contract documents and provide construction
administration services for this project. Construction documents, prepared in spring
2012, include base bid replacement of Roof Area 9, base bid repairs to Roof Area 2 and
two alternates as described below.
The project was publicly advertised for bid on June 14, 2012. Bids were opened and
publicly read on July 10, 2012. A total of three bids were received as follows:
Contractor Address Base Bid Alt. 1 Alt. 2
L. Marshall, Inc. 2100 Lehigh Avenue,
Glenview, IL.60026 $287,000.00 +$97,000.00 -$2,800.00
Knickerbocker
Roofing Co. Inc.
16851 S. Cathrop Ave.
Harvey, IL.60426 $316,850.00 +$175,100.00 -$20,000.00
G.E.Riddiford
Company
2333 Hamilton Road,
Arlington Heights,
IL.60005
$344,472.00 +$188,639.00 -$16,158.00
In order to provide greater bidding flexibility, two alternate items were requested as
follows:
Alternate 1: Replace Roof Area 2 in its entirety in lieu of repairing damaged base bid
areas. This alternate was provided as the damage to Roof Area 2 is fairly extensive and
the roof is no longer under warrantee. As a result, limiting improvements to repair only
will leave the City with a significant roof comprised of an unwarranted patchwork of
repairs. Installation of the alternate work for this location will provide the City with a
completely new roof including a 20 year material warrantee and a 2 year installation
warrantee. Although the cost of this alternate will push costs slightly above the project’s
budget, the long-term benefits are immeasurable. Thus, staff recommends accepting
this alternate. Funding from the Service Center Locker Room Renovation Project (CIP
Account 415227) will be used to balance the budget shortfall created by acceptance of
this alternate as this project is now complete and was under budget by approximately
$73,000.
Alternate 2: Delete base bid removal and replacement of curb caps at existing HVAC
equipment. Rooftop HVAC equipment is typically installed on curbs above the roofing
membrane in order to provide structural support and keep the equipment dry. Part of the
roof replacement work involves increasing the slope on the roof surface itself to provide
positive drainage to roof drains. As the slopes are increased, elevations in portions of
the roof must be increased as well. The result is that some of the existing roof curbs will
need to be raised in order to maintain adequate clearance for winter snow. This
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alternate was provided in the event that the City might realize significant savings by not
replacing the curb caps at several large HVAC equipment elements. Replacement of
curbs is considered a fairly complex process as the equipment needs to be
disconnected and then either jacked or craned into its new vertical position. As the cost
savings provided by the low bidder is minimal for this adjustment, staff recommends not
accepting this alternate so that new curb caps can be installed at the correct heights
above the roofing membrane.
The low bidder, L. Marshall, Inc., has successfully completed two roofing projects for the
City over the past five years. Staff has also checked references of L. Marshall, Inc. and
found that they have successfully completed a variety of similar complex roofing
projects. One reference, a roofing consultant City staff works with regularly, has worked
with L. Marshall Inc., on a variety of jobs. The consultant indicated that L. Marshall Inc.
is one of the top ten roofing contractors in Chicagoland and they have successfully
completed many jobs for his firm. A second reference at a neighboring municipality
indicated that they had worked with the company on four major projects and found them
to be highly efficient, on schedule, well-run and a company that they would not hesitate
to work with again. Therefore staff recommends approval of the base bid plus alternate
1 to L. Marshall, Inc., for the lump sum amount of $384,000. L. Marshall, Inc. is in
compliance with the City’s M/W/EBE goals (please see attached memorandum for
additional information).
A breakdown of project expenditures is as follows:
Item Amount
CIP Account #415739 $400,000.00
CIP Account #415227 $10,000.00
Total funding available $410,000.00
* Expenditures / encumbrances to date: -$25,605.60
Recommended bid award -$384,000.00
Balance Remaining $394.40
* Expenditures/encumbrances to date include design costs and bid advertisements.
The project is scheduled to begin in September 2012. The current substantial
completion deadline is November 2, 2012.
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Attachments:
MWEBE Memo
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Bid No. 12-145, 2012 Roof Replacement Project at Police-Fire Headquarters, M/W/EBE Compliance Approval, L.
Marshall, Inc., 7-18-12
To: Douglas J. Gaynor, Director of Parks, Recreation & Community
Services
From: Joseph McRae, Deputy City Manager
Subject: Bid No. 12-145, 2012 Roof Replacement Project at the Police-Fire
Headquarters
Date: July 18, 2012
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City’s goal is to have general contractors utilize
M/W/EBEs to perform no less than 25% of the awarded contract.
Regarding Bid No. 12-145 for the 2012 Roof Replacement Project at the Police-
Fire Headquarters, L. Marshall, Inc. is found to be in compliance with the City’s
goal by subcontracting 25% of the contract work to Garth Building Products, a
certified Minority Business Enterprise.
L. Marshall, Inc.’s total base bid is $ 287,000.00 and will receive 25% credit.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
Garth Building Products,
2741 East 223rd Street,
Chicago Heights, IL 60026
Material
Supplier
$72,000.00 25% X
Total M/W/EBE $72,000.00 25%
Cc: Marty Lyons, Assistant City Manager/CFO
Jewell Jackson, Purchasing & Contracts Manager
Memorandum
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For City Council meeting of July 23, 2012 Item A3.3
Business of the City by Motion: Debris Hauling and Disposal Contract
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Director of Utilities
Lara Biggs, Superintendent – Construction & Field Svcs
Subject: Contract for 2012 Debris Hauling and Disposal (Bid 12-149)
Date: July 12, 2012
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract for
debris hauling and disposal (Bid 12-149) with KLF Trucking (2300 W. 167th Street,
Markham, IL) in the amount of $163,305.00.
Funding Source:
Funding is provided by the Water Fund, Sewer Fund and General Fund. In FY 2012,
funding is allocated in the amount of $110,000.00. The remainder of the contract will
occur in FY 2013. The funding breakdown for FY 2012 is shown below:
Acct. Number
FY 2012
Budget Allocation
Water Fund 7115.62415 $ 40,000.00
Sewer Fund 7400.62415 $ 40,000.00
General Fund 2670.62415 $ 30,000.00
Total $110,000.00
This contract will run for five months in FY 2012 and twelve months in FY 2013. The FY
2013 budget will be adjusted as needed.
Summary:
This contract provides for the hauling and disposal of construction debris for the Utilities
Department and Public Works Department. The debris hauling contract will be 17
months long, from August 1, 2012 to December 31, 2013. This contract will have an
optional one-year contract extension.
Memorandum
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The bid for debris hauling & disposal was advertised on June 14, 2012 in the Evanston
Review and on Demandstar. Bids were opened and publicly read on July 3, 2012.
Three (3) bids were received. The vendors submitting the bids were as follows:
Vendor Information:
Vendor Address
G & L Contractors, Inc. 7401 N. St. Louis Avenue, Skokie, IL
G & M Trucking, Inc. 8811 Kathy Lane, Des Plaines, IL
KLF Trucking 2300 W. 167th Street, Markham, IL
The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar
days following the bid opening, or until September 1, 2012. The bids were reviewed by
Lara Biggs, Superintendent of Construction & Field Services.
Below is a bid tabulation summary showing the bid result from the vendors that
submitted bids. A detailed summary of bids is attached as Exhibit A.
Pricing Summary:
Vendor Price
KLF Trucking $163,305.00
G & M Trucking, Inc. $190,225.00
G & L Contractors, Inc. $191,700.00
Debris Hauling & Disposal was bid in 2011. The costs received in this bid represent an
average 5% increase over the past 12 months. The table below shows this historical
pricing of this contract.
Item
2011/12
Pricing
2012/13
Pricing
Hauling from Cleveland & Hartrey (Utilities Dept):
1 Mixed Dirt & Construction Spoils $230.00 $275.00
2 Broken Concrete $179.50 $179.50
3 Broken Asphalt $222.00 $230.00
4 Uncontaminated Soil $230.00 $230.00
5 Hard to Handle Dirt & Spoils $270.00 $275.00
Hauling from 2020 Asbury (Public Works Dept):
6 Mixed Dirt & Asphalt Grindings from Alleys $230.00 $275.00
7 Broken Concrete $179.50 $179.50
8 Mixed Asphalt & Asphalt Grindings $230.00 $230.00
9 Hard to Handle Dirt & Spoils $270.00 $275.00
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There are no sub-contracting abilities related to debris hauling & disposal. A waiver
letter for M/W/EBE participation is attached.
KLF Trucking is the current debris hauling vendor. Their work for the City has been
satisfactory.
Attachments:
Exhibit A – Summary of Bids
MWEBE Memorandum
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EXHIBIT A2012 Debris Hauling and DisposalBid No. 12-149Summary of BidsEstimatedUnit Extended Unit Extended Unit ExtendedBid LineDescriptionQuantity Units Price Price Price Price Price PriceCleveland and Hartrey Site1 Mixed Dirt & Construction Spoils175 semi-loads 275.00$ 48,125.00$ 310.00$ 54,250.00$ 320.00$ 56,000.00$ 2 Broken Concrete25 semi-loads 179.50$ 4,487.50$ 180.00$ 4,500.00$ 200.00$ 5,000.00$ 3 Broken Asphalt25 semi-loads 230.00$ 5,750.00$ 285.00$ 7,125.00$ 230.00$ 5,750.00$ 4 Uncontaminated Soil25 semi-loads 230.00$ 5,750.00$ 285.00$ 7,125.00$ 340.00$ 8,500.00$ 5 Hard to Handle Dirt & Spoils120 semi-loads 275.00$ 33,000.00$ 330.00$ 39,600.00$ 340.00$ 40,800.00$ Sub-total 97,112.50$ Sub-total 112,600.00$ Sub-total 116,050.00$ 2020 Asbury Site6 Mixed Dirt & Asphalt Grindings from Alleys 150 semi-loads 275.00$ 41,250.00$ 320.00$ 48,000.00$ 300.00$ 45,000.00$ 7 Broken Concrete15 semi-loads 179.50$ 2,692.50$ 180.00$ 2,700.00$ 200.00$ 3,000.00$ 8 Mixed Asphalt & Asphalt Grindings25 semi-loads 230.00$ 5,750.00$ 285.00$ 7,125.00$ 290.00$ 7,250.00$ 9 Hard to Handle Dirt & Spoils60 semi-loads 275.00$ 16,500.00$ 330.00$ 19,800.00$ 340.00$ 20,400.00$ Sub-total 66,192.50$ Sub-total 77,625.00$ Sub-total 75,650.00$ TOTAL PRICE163,305.00$ TOTAL PRICE190,225.00$ TOTAL PRICE191,700.00$ G&L Contractors, Inc.G&M Contractors, Inc.KLF Trucking79 of 326
Bid No. 12-149, 2012 Debris Hauling and Disposal, M/W/EBE Subcontracting Participation Waived
To: David Stoneback, Director of Utilities
From: Joseph McRae, Deputy City Manager
Subject: Bid No. 12-149 2012 Debris Hauling and Disposal
Date: July 18, 2012
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City has established a 25% M/W/EBE
subcontracting participation goal for general contractors. Bid No. 12-149 for the
2012 Debris Hauling and Disposal contract does not afford M/W/EBE
subcontracting opportunities. Therefore, a waiver is granted.
Cc: Marty Lyons, Assistant City Manager/CFO
Jewell Jackson, Manager of Purchasing & Contracts
Memorandum
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For City Council meeting of July 23, 2012 Item A4
Business of the City by Motion: Service Center Parking Deck Construction Time
Extension
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Douglas J. Gaynor, Director of Parks, Recreation & Community Services
Paul D’Agostino, Superintendent of Parks, Forestry & Facilities
Stefanie Levine, Assistant Superintendent of Parks, Forestry & Facilities
Subject: Change Order #3 for the Service Center Parking Deck Repair Project
Bid #12-65
Date: July 23, 2012
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute change
order #3 with G.A. Johnson & Son for the Service Center Parking Deck Repair Project,
which extends the substantial completion deadline from July 20, 2012 to September 10,
2012.
Summary:
The contractor for the subject project has requested an extension of their substantial
completion deadline from July 20, 2012 until September 10, 2012. The requested
extension is a result of the following delays which were out of the contractor’s control:
1. Base bid work included removal of a non-functional heating system which was
decommissioned in 1999. The removal work involved demolition of an existing
piping system throughout the garage and a large boiler at the garage’s north end.
The pipe removal needed to be performed before other work could get underway
due to its location on the garage ceiling. In order to remove the piping, the
system needed to be drained first. Unfortunately, due to the need to perform
unanticipated chemical testing and obtain approval from MWRD to drain the
piping into the combined sewer system, the contractor was delayed several
weeks in initiating the pipe removal process. Additionally, the existing boiler was
found to contain Asbestos Containing Materials (ACM) after removal of the
boiler’s exterior housing. This issue further delayed the demolition process as
additional permitting and ACM contracting services were required.
Memorandum
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2. A significant amount of additional concrete repair work has been required during
the course of this project. This additional repair work was primarily uncovered
during base bid demolition of sections of the existing topping slab which revealed
severely deteriorated and crumbling precast slabs below. Each additional section
of repair has required the contractor to stop his other activities, expose and
isolate the additional repairs, shore areas in danger of collapse, review the
issues presented by the deterioration with the engineer, prepare the areas for
repair and then implement the required corrective work. Overall this additional
work has resulted in over one month of delays to the contractor’s efforts.
Staff feels that the contractor has actively and effectively worked to address the above
issues and recommends that the requested extension be approved.
A summary of G.A. Johnson’s base contract and change orders is as follows:
Item Amount Substantial Completion
Deadline
Base Contract $554,880.00 July 20, 2012
Change Order #1 $6,186.24 July 20, 2012
Change Order #2 $13,061.60 July 20, 2012
Change Order #3 $0.00 September 10, 2012
Total to Date Including Change Orders $574,127.84 September 10, 2012
Project Budget Breakdown
Item Amount
2012 CIP Project #415224 $700,000.00
FY 2012 Expenditures / encumbrances to date -$594,741.18
Recommended change order $0.00
Remaining Balance $105,258.82
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Attachments:
Contractor’s extension request
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Page 1 of 2
For City Council meeting of July 23, 2012 Item A5
Resolution 26-R-12: Authorizing Local Debt Recovery Program
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Matt Swentkofske, Intergovernmental Affairs Coordinator
Subject: Resolution 26-R-12: Authorizing Local Government Debt Recovery
Date: July 17, 2012
Recommended Action:
Staff recommends adoption of Resolution 26-R-12 authorizing the City Manager to
execute an Intergovernmental Agreement with the Illinois Office of the Comptroller for
access to the Local Debt Recovery Program to recoup dollars owed to the City of
Evanston.
Funding Source: Not Applicable
Summary:
Under a measure enacted by the Illinois General Assembly and signed into law by
Governor Quinn on December 16, 2011 (PA 097-0632), the Local Debt Recovery
Program will allow the State Comptroller to enter into an Intergovernmental agreement
with municipalities, counties, school districts, community colleges, public universities,
and other Illinois government entities to collect debt such as parking tickets, fines, fees,
and other outstanding financial obligations.
Prior to the State Comptroller issuing a state tax refund, commercial payment, payroll or
retirement check, the Comptroller will review all outstanding debts owed to institutions
maintaining an intergovernmental agreement. It will review these agreements and
compare them to individuals who will be receiving state payments referenced above.
The amount owed to the institution (City) will be deducted from the payment plus an
administrative fee and deposited into the Comptroller Debt Recovery Trust Fund. The
affected person or company will be provided with a written notice of the action and has
60 days for appeal. If no appeal is made, the money will be transferred to the
organization owed. Payments will be made on a weekly basis preferably by electronic
transfer. It will fall upon the organization (City of Evanston) receiving the funds to
update the debts owed to reflect payments made or any increases to existing debt.
Memorandum
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Page 2 of 2
City staff will meet with State Comptroller staff to define the process by which the City
will participate in the Local Debt Recovery Program. The next steps include the City
providing the Comptroller’s Office with a test file of the names, addresses and taxpayer
identification numbers (optional). The Comptroller’s office will analyze the information
and provide the City a report of the amount that may be recovered based on historical
data. Additionally, the Comptroller’s office will work with the City’s Information
Technology Division to define procedures for transmitting and securing resident data.
Test Case - Chicago
In 2011, the City of Chicago worked with the Comptroller’s Office to evaluate the
effectiveness of the Local Debt Recovery Program. The City of Chicago provided the
State Comptroller’s Office with approximately 317,000 cases of outstanding debt related
to parking tickets, red light violations and other fines amounting to over $96,700,000.
The Comptroller matched approximately 51% of the 317,000 total cases to historical
payment records through a multiple phase analysis, resulting in 164,794 viable
collection cases. Of the 164,794 viable collection cases, 159,420 records qualified for
the Local Debt Recovery Program with the remaining 5,374 cases being exempt (See
exceptions below). The City of Chicago is expected to recover $20.5 million in the first
year of the Local Debt Recovery Program.
Exceptions
If a resident receives a state payroll check, no more than 25% of the employee’s
disposable income may be captured. Additionally, people receiving Senior Circuit
Breaker, a Secretary of State refund or an Illinois Pre-Paid Tuition Trust Fund are
exempt.
Additional Debt Collection Efforts
In addition to the proposal outlined above, staff has implemented an Enhanced
Collection Program in an effort to recover outstanding debt owed to the City. The
Enhanced Collection Program was approved by the City Council as a General Fund
balancing item during the FY 2012 Budget process. The primary goal of this program is
to ensure that all funds owed to the City of Evanston are recovered in an efficient and
effective manner. To facilitate this effort, the City is utilizing the services of a Collection
Coordinator on a contractual basis.
The Enhanced Collection Program will include additional reporting measures in an effort
to track City collection performance. To accomplish this task, the Collection Coordinator
will work with staff to prepare an on-going collection report. This collection report will be
provided to the City Council on a regular basis for informational and program
performance evaluation purposes.
Attachments:
1. Resolution 26-R-12
2. Intergovernmental Agreement between the City of Evanston and the Office of the
State Comptroller
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3/26/2012
26-R-12
A RESOLUTION
Authorizing the City Manager to Execute an Intergovernmental
Agreement with the Illinois Office of the Comptroller
for Access to the Local Debt Recovery Program
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The City Manager is hereby authorized and directed to sign
the intergovernmental agreement (“Agreement”) between the City and the Illinois Office
of the Comptroller, attached hereto as Exhibit A and incorporated herein by reference.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the Agreement as he may determine to be in the
best interests of the City.
SECTION 3: This Resolution 26-R-12 shall be in full force and effect from
and after its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2012
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26-R-12
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EXHIBIT A
Intergovernmental Agreement Between the City
and the Illinois Office of the Comptroller
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Page 1 of 7
INTERGOVERNMENTAL AGREEMENT
BY AND BETWEEN THE ILLINOIS OFFICE OF THE COMPTROLLER
AND THE CITY OF EVANSTON REGARDING ACCESS TO
THE COMPTROLLER’S LOCAL DEBT RECOVERY PROGRAM
This Intergovernmental Agreement (“the Agreement”) is hereby made and
entered into as of the date of execution by and between the Illinois Office of the
Comptroller (hereinafter “IOC”) and the City of Evanston (hereinafter “the City”), in order
to provide the City access to the Local Debt Recovery Program for purposes of
collecting both tax and nontax debts owed to the named City. Each of the parties hereto
is a “public agency” as defined in Section 2 of the Intergovernmental Cooperation Act (5
ILCS 220/2).
WHEREAS, both the State of Illinois and the City have a responsibility to collect
debts owed to its respective public bodies;
WHEREAS, IOC operates a system, known as the Comptroller’s Offset System
(hereinafter, “the System”), for collection of debt owed the State by persons receiving
payments from the State;
WHEREAS, the Illinois General Assembly specifically provided for the ability of
the City to utilize the System when it amended Section 10.05 and added Section 10.05d
to the State Comptroller Act (P.A. 97-632; 15 ILCS 405/10.05 and 10.05d);
WHEREAS, IOC and the City are empowered under the Illinois Constitution
(ILL.CONST.Art. VII, Sec. 10), Section 3 of the Intergovernmental Cooperation Act (5
ILCS 220/3), and Section 10.05d of the State Comptroller Act (hereinafter, “the Act”) (15
ILCS 405/10.05d) to contract with each other in any manner not prohibited by law;
NOW, THEREFORE, in consideration of the foregoing recitals and the mutual
covenants and promises contained herein, the sufficiency of which is hereby
acknowledged, the parties do hereby agree as follows:
ARTICLE I – PURPOSE
The purpose of the Agreement between the IOC and the City is to establish the terms
and conditions for the offset of the State’s tax and nontax payments in order to collect
tax and nontax debts owed to the City.
ARTICLE II – AUTHORITY
The authority for State payment offset is granted under Section 10.05 of the Act (15
ILCS 405/10.05) and the authority for entering into this Agreement is granted under
Section 10.05d of the Act (15 ILCS 405/10.05d), Section 3 of the Intergovernmental
Cooperation Act (5 ILCS 220/3), and Article VII of the Illinois Constitution (ILL.CONST.,
Art. VII, Sec. 10).
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Page 2 of 7
ARTICLE III – STATE PAYMENT OFFSET REQUIREMENTS AND OPERATIONS
A. Legal Requirements. The offset of State payments shall be conducted pursuant
to the authority granted in Section 10.05 and 10.05d of the Act (15 ILCS
405/10.05 and 10.05d) and the requirements set forth in this Agreement.
1. Due Process & Notification.
(a) Before submitting a debt to IOC for State payment offset, the City
must comply with all of the notification requirements of this
Agreement. For purposes of this Agreement, notification of an
account or claim eligible to be offset shall occur when the City
submits to IOC the following information:
(i) the name and address and/or another unique identifier of the
person against whom the claim exists;
(ii) the amount of the claim then due and payable to the City;
(iii) the reason why there is an amount due to the City (i.e., tax
liability, overpayment, etc.);
(iv) the time period to which the claim is attributable;
(v) the local entity to which the debt is owed;
(vi) a description of the type of notification has been given to the
person against whom the claim exists and the type of
opportunity to be heard afforded such person;
(vii) a statement as to the outcome of any hearings or other
proceedings held to establish the debt, or a statement that
no hearing was requested; and
(viii) the date of final determination of the debt.
(b) IOC will not process a claim under the Agreement until notification
has been received from the City that the debt has been established
through notice and opportunity to be heard.
(c) The City is required to provide the debtor with information about a
procedure to challenge the existence, amount, and current
collectability of the debt prior to the submission of a claim to IOC for
entry into the System. The decision resulting from the utilization of
this procedure must be reviewable.
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2. Certification.
(a) The Chief Officer of the City must, at the time the debt is referred,
certify that the debt is past due and legally enforceable in the
amount stated, and that there is no legal bar to collection by State
payment offset.
(b) Only debts finally determined as currently due and payable may be
certified to IOC as a claim for offset.
(c) The Chief Officer of the City may delegate to a responsible person
or persons the authority to execute the statement of the claim
required by the Agreement.
(d) This delegation of authority shall be made on forms provided by
IOC (see Appendix A) and shall contain a signature sample of the
person(s) to whom the delegation is made (see Appendix B).
(e) For purposes of this Agreement, “Chief Officer of the City” shall
mean the City Manager of the City of Evanston.
3. Notification of Change in Status.
(a) The City must notify IOC as soon as possible, but in no case later
than 30 days, after receiving notice of a change in the status of an
offset claim.
(b) A change in status may include, but is not limited to, payments
received other than through a successful offset, the filing of a
bankruptcy petition, or the death of the debtor.
B. Operational Requirements. Upon receiving a data file from the City pursuant to
Appendix C of this Agreement, IOC will perform a match with the City’s debt file
using a debtor’s name, address, or other unique identifier. The City will receive a
weekly file from IOC indicating the matches, at which time the City will update its
debtor records.
1. Technical Requirements. IOC agrees to work with the City to facilitate
information and data procedures as provided for in Appendix C of this
Agreement. The City agrees to adhere to the standards and practices of
IOC when transmitting and receiving data, as provided for in Appendix C.
2. Fee. A fee shall be charged to the debtor in order to recover the cost to
IOC for administrating the System. The fee shall be per offset and shall be
$15, unless the offset is for an amount less than $30, in which case the
fee shall be for one-half of the amount offset. The fee will be deducted
from the payment to be offset prior to issuance to the City.
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3. Offset Notices. IOC will send offset notices to the debtor upon processing
a claim under the Act and this Agreement. The notice will state that a
request has been made to make an offset against a payment due to the
debtor, identify the City as the entity submitting the request, provide the
debtor with a phone number made available pursuant to Article III,
Paragraph B, Section 6 of the Agreement, and inform the debtor that they
may formally protest the offset within sixty (60) days of the written notice.
4. IOC Protest Process. If a protest is received, IOC will determine the
amount due and payable to the City. This determination will be made by a
Hearing Officer and will be made in light of all information relating to the
transaction in the possession of IOC and any other information IOC may
request and obtain from the City and the debtor subject to the offset. If
IOC requests information from the City relating to the offset, the City will
respond within sixty (60) days of IOC’s request. IOC may grant the City an
additional sixty (60) day extension for time to respond.
5. IOC Hearing Officer. The City hereby agrees to provide the Hearing
Officer with any information requested in an efficient and timely manner in
order to facilitate the prompt resolution to protests filed as a result of this
Agreement. For purposes of this Agreement, any decision rendered by the
Hearing Officer shall be binding on the City and shall be the final
determination on the matter. The Hearing Officer may continue the review
of a protest at his/her discretion in order to assure an equitable resolution.
6. City Call Center. The City hereby agrees to provide a working toll free
phone number which IOC will furnish to persons offset under this
Agreement. The City shall ensure that the phone number is properly
staffed in order to provide information about the debt the City is offsetting
under this Agreement. The phone number for purposes of this Section and
the Agreement is: (847) 448-4311.
7. Debt Priorities. If a debtor has more than one debt, the debt with the
oldest date of delinquency shall be offset first.
8. Transfer of Payment. Transfer of payment by IOC to the City shall be
made by electronic funds transfer (EFT).
9. Reversal of Offsets. If IOC determines that a payment is erroneous or
otherwise not due to the City, IOC will process a refund of the offset, and
refund the amount offset to the debtor. In the event the refund results in
only a partial refund to the debtor, IOC will retain the fee referenced in
Article III, Paragraph B, Section 2 above. The fee will only be refunded to
the debtor in the event of a full refund of the offset amount.
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10. City Refunds. The City is responsible for refunding monies to the debtor if
an offset occurred due to inaccurate debt information or over collection,
and the City has already received payment from IOC. IOC will only refund
monies in the event that a payment has not yet been made to the City.
ARTICLE IV – PERMISSIBLE USE OF INFORMATION
IOC acknowledges that the City is providing sensitive information about local debts for
the purpose of conducting offsets under the Agreement. As such, IOC will use the
information solely in connection with the Local Debt Recovery Program. IOC shall
safeguard the local information in the same manner as it protects State debt
information.
The City acknowledges that IOC is providing sensitive information about State
payments for the purpose of conducting offsets under the Agreement. As such, the City
will use the information solely in connection with the Local Debt Recovery Program. The
City shall safeguard State information in the same manner as it protects local debt
information.
The parties may use information in any litigation involving the parties, when such
information is relevant to the litigation.
ARTICLE V – TERM OF THE AGREEMENT AND MODIFICATIONS
The Agreement becomes effective as of the Effective Date and shall remain in effect
until it is terminated by one of the parties. Either party may terminate this Agreement by
giving the other party written notice at least thirty (30) days prior to the effective date of
the termination. Any modifications to the Agreement shall be in writing and signed by
both parties.
ARTICLE VI – NO LIABILITY TO OTHER PARTIES
Except for the fees described in Article III, paragraph B, Section 2 above, each party
shall be responsible for its own costs incurred in connection with the Agreement. Each
party shall be responsible for resolving and reconciling its own errors, but shall not be
liable to any other parties for damages of any kind as a result of errors. Each party shall
be liable for the acts and omissions of its own employees and agents. The Agreement
does not confer any rights or benefits on any third party.
ARTICLE VII – ISSUE RESOLUTION
The parties acknowledge that IOC is ultimately responsible for the development, design
and operation of the System. Subject to that understanding, the parties agree to work
cooperatively to resolve any matters that arise during the development, design and
implementation of the program. If an issue cannot be resolved informally by mutual
agreement of staff personnel, then the parties agree to elevate the issue to a senior
level manager for resolution of the issue. For purposes of the Agreement, the “senior
level managers” are:
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1. IOC: Ray Marchiori, Director – Department of Government and Community Affairs
2. City: Martin Lyons, Assistant City Manager/ Chief Financial Officer
ARTICLE VIII – CONTACTS
The points of contacts for this Agreement are:
IOC: Alissa Camp, General Counsel
Illinois Office of the Comptroller
325 West Adams
Springfield, Illinois 62704
Phone: (217) 782-6000
Fax: (217) 782-2112
E-mail: CampAJ@mail.ioc.state.il.us
City: Matthew Swentkofske, Intergovernmental Affairs Coordinator
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Phone: (847) 859-7835
Fax: (847) 448-8093
E-mail: mswentkofske@cityofevanston.org
ARTICLE IX – ACCEPTANCE OF TERMS AND COMMITMENT
The signing of this document by authorized officials forms a binding commitment
between IOC and the City. The parties are obligated to perform in accordance with the
terms and conditions of this document, any properly executed modification, addition, or
amendment thereto, any attachment, appendix, addendum, or supplemental thereto,
and any documents and requirements incorporated by reference.
By their signing, the signatories represent and certify that they possess the authority to
bind their respective organizations to the terms of this document, and hereby do so.
(Signature page to follow)
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Page 7 of 7
IN WITNESS WHEREOF, the Illinois Office of the Comptroller and the City of Evanston,
by the following officials, sign their names to enter into this agreement.
ILLINOIS OFFICE OF THE COMPTROLLER
By: Date:
Name:
Title:
CITY OF EVANSTON
By: Date:
Name:
Title:
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For City Council meeting of July 23, 2012 Item A6
Business of the City by Motion: Agreement Extension for Collection Coordinator
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Louis Gergits, Finance Manager
Subject: Extension of Agreement for Collection Coordinator
Date: July 23, 2012
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute an extension
of the agreement with Accountemps for the Collection Coordinator position through
December 31, 2012.
Funding Source:
Funding is provided by Administrative Services Account 1905.62185 with a FY 2012
budget of $50,000 for contractual services associated with the Collection Coordinator
position. Staff anticipates these costs will be offset by revenue recovered through the
City’s enhanced debt collection efforts in FY 2012.
Summary:
The Enhanced Collection Program was approved by the City Council as a General Fund
balancing item during the FY 2012 Budget process. The primary goal of this program is
to ensure that all funds owed to the City of Evanston are recovered in an efficient and
effective manner. To facilitate this effort, the City has utilized the services of a Collection
Coordinator on a contractual basis through Accountemps.
As part of the Enhanced Collection Program, the Collection Coordinator has instituted a
variety of internal processes for debt recovery. For example, the Collection Coordinator
has worked extensively with City staff and third party collection agencies to assess
outstanding debt levels and monitor collection performance. In addition, the Collection
Coordinator has interacted with the public on a regular basis to exchange information
and negotiate payment of overdue funds. Finally, the Collection Coordinator has
compiled and submitted weekly debt recovery status reports to management staff for
performance evaluation purposes.
Memorandum
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Page 2 of 2
The trial period for the Collection Coordinator position began on March 12, 2012. The
City pays a rate of $30 per hour for Collection Coordinator services. Through July 13,
2012, the Collection Coordinator has been responsible for recovering $48,735 of
outstanding debt owed to the City of Evanston. In contrast, the costs associated with
the Collection Coordinator position through July 13, 2012, are approximately $19,095.
Thus, the year-to-date costs associated with the Collection Coordinator position have
been offset by the City’s debt recovery revenues at a ratio of approximately 2.5 to 1.
The Collection Coordinator is also temporarily assuming some responsibilities of the
Administrative Adjudications Manager after the current employee resigned effective July
12, 2012. This temporary assignment includes referral of new judgments, coordination
of activities, and active oversight of the performance of the Municipal Service Bureau
(MSB); MSB provides collections services for the City of Evanston.
To continue the City’s enhanced debt recovery efforts, staff recommends extension of
the agreement for the Collection Coordinator position through December 31, 2012.
Throughout the duration of the agreement, staff will continue to monitor the performance
of the City’s Enhanced Collection Program and provide status updates to the City
Council on a regular basis. A year-end review of the Enhanced Collection Program will
also be provided at the conclusion of the contract term.
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For City Council Meeting of July 23, 2012 Item A7
Ordinance 73-O-12: Amending Title 10 Prohibited Parking on Lake Street
For Introduction
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Martin Lyons, Director of Administrative Services/CFO
Rickey A. Voss, Parking/Revenue Manager
Subject: Approval to amend Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic
Schedules, Section 9, Prohibited Parking at Certain Times, Schedule IX-
(I).
Date: July 16, 2012
Recommended Action:
The Transportation/Parking Committee and staff recommend that the City Council
approve to amend Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules,
Section 9, Prohibited Parking at Certain Times, Schedule IX-(I), of the Evanston City
Code, to add “At any time, daily except Saturday, Four o’clock (4:00) P.M. to eight
o’clock (8:00) P.M. and Sunday”, Lake Street, South side, Maple Avenue to Oak
Avenue.
Summary:
In April 2012, staff was contacted by Reverend Gregory S. Sakowitz, Pastor, Saint Mary
Catholic Church, 1012 Lake Street, requesting that consideration be given to allowing
parking on the south side of Lake Street between Maple Avenue and Oak Avenue on
Saturday evenings. The object of the request was to provide additional parking for
parishioners between the hours of four (4) p.m. and eight (8) p.m. for Saturday Mass
and other activity. The south side of Lake Street currently prohibits parking at all times
except on Sunday.
On May 2, 2012, staff met with Chief Eddington to discuss the request and to determine
if providing the parking relief would interfere with vehicle traffic flow. The consensus was
that it would not based on the time of day and that parking would occur on a Saturday
as on Sunday and not during primary travel days of Monday through Friday. It was
recommended that the matter be brought to the Transportation/Parking Committee for
consideration.
On June 27, 2012, the Transportation/Parking Committee recommended approval of the
time change.
Attachment
Ordinance 73-O-12
Memorandum
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6/26/12
73-O-12
AN ORDINANCE
Amending Certain Portions of City Code Section 10-11-9, Schedule IX,
Parking “Prohibited at Certain Times,” Regarding Prohibited Parking
on Lake Street
WHEREAS, the Illinois Municipal Code, 65 ILCS 5/11-80-2, authorizes the
corporate authorities of the City of Evanston to regulate the use of streets and other
municipal property; and
WHEREAS, the Illinois Vehicle Code, 625 ILCS 5/11-208(a)1, permits
local authorities to regulate the standing or parking of vehicles with respect to streets
and highways; and
WHEREAS, the City regulates street parking through various traffic
schedules of City Code Title 10, Chapter 11; and
WHEREAS, the City Council finds it to be in the best interests of the City
and its residents to amend the times when parking is prohibited along certain portions of
Lake Street,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS THAT:
SECTION 1: Section 10-11-9, Schedule IX (I), of the Evanston City
Code of 1979, as amended, prohibiting parking “At any time, daily except Sunday” is
hereby further amended by deleting the following:
(I) At any time, daily except
Sunday
Lake Street South side, Maple Avenue to Oak
Avenue
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73-O-12
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SECTION 2: Section 10-11-9, Schedule IX (I), of the Evanston City
Code of 1979, as amended, prohibiting parking “At any time, daily except Sunday” is
hereby further amended by adding the following:
(I)1 At any time, daily except
Saturday, Four o’clock (4:00)
P.M. to Eight o’clock (8:00) P.M
and Sunday
Lake Street South side, Maple Avenue to Oak
Avenue
SECTION 3: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 4: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 5: If any provision of this Ordinance 73-O-12 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance 73-O-12 that
can be given effect without the invalid application or provision, and each invalid
application of this Ordinance 73-O-12 is severable.
SECTION 6: This Ordinance 73-O-12 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
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73-O-12
~3~
Introduced: _________________, 2012
Adopted: ___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of July 23, 2012 Item A8
Ordinance 75-O-12: Junk Dealers and Peddlers
For Introduction & Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Subject: Ordinance 75-O-12, Amending Title 3, Chapter 15 of the City Code,
“Secondhand, Junk and Antique Dealers”
Date: July 2, 2012
Recommended Action:
Staff requests consideration of 75-O-12. Suspension of the Rules is requested for
Introduction and Action on July 23, 2012.
Funding Source:
N/A
Summary:
Ordinance 75-O-12 amends Title 3, Chapter 15 of the City Code, which has not been
updated since 1985, to more thoroughly regulate Junk Dealers and Peddlers, including
scrap metal scavengers. It only requires City-issued licenses for persons who purchase
– not just collect – junk and scrap metal, and is vague as to whether licenses are issued
to operators, premises, and/or vehicles.
§3-15-1 redefines “Junk Peddler” to include scrap collectors, not just purchasers.
§3-15-2 makes it clear that there is no “Junk Wagon Operator” license. Junk Wagons
may be operated by licensed Junk Dealers and licensed Junk Peddlers.
§3-15-3 establishes that licenses issued pursuant to this Chapter are for operators, not
premises or vehicles, any person who operates a Junk Wagon for a Junk Dealer must
obtain a Junk Peddler license, and the City may refuse to issue a license for cause.
§3-15-4 reiterates that licenses are for operators, not premises or vehicles.
§3-15-5 remains in its current form except for gender-neutral language and clarifying
that licenses are issued to operators, not premises.
Memorandum
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§3-15-6 would require persons driving Junk Wagons to have a valid driver’s license and
auto insurance, as recommended by EPD. It would require persons driving Junk
Wagons to carry their City-issued license while transporting junk, that all Junk Wagons
be clearly labeled as such, limits the permitted hours for Junk collecting, and prohibits
overnight parking of Junk Wagons on residential streets. §3-15-6 also establishes that
no Junk license may be transferred from one licensee to another.
§3-15-7 creates penalties for operating a Junk business without a license and other,
lesser violations of the Chapter. The current version of Chapter 15 relies on the general
penalty set forth in Title 1, Chapter 4 of the City Code.
§3-15-8 establishes suspension/revocation procedures for Junk licenses, modeled on
other licensing provisions in the City Code. The current version of Chapter 15 relies on
the general license provisions set forth in Title 3, Chapter 1 of the City Code. A license
may be suspended and/or revoked if the licensee violates terms/conditions of the
license, as well as if he/she is involved in theft and/or other property-related criminal
activity. The other causes for suspension/revocation have to do with unsafe/unsanitary
conditions in a Junk Yard, Junk Store, or Secondhand/Antique Dealership.
Legislative History:
Ordinance 122-O-09, a zoning text amendment, went into effect in February of 2010
and created the “Resale Establishment” use, which applies to all Junk Yards, Junk
Stores, and Secondhand/Antique Dealerships. They may operate only by Special Use
Permit in the B, C, D, RP, and MXE zoning districts. To date, the City Council has
approved one such Special Use for 1610 Maple in the D3 district. Such establishments
that opened prior to the effective date of 122-O-09 may continue to operate as legal
non-conforming uses pursuant to the regulations in Chapter 6 of the Zoning Ordinance
and the terms of their licenses issued pursuant to Title 3, Chapter 15 of the City Code.
Attachments:
Ordinance 75-O-12
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7/2/2012
75-O-12
AN ORDINANCE
Amending Title 3, Chapter 15 of the City Code,
“Secondhand, Junk and Antique Dealers”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Title 3, Chapter 15 of the Evanston City Code of 1979, as
amended (“City Code”), is hereby further amended to read as follows:
CHAPTER 15 - SECONDHAND, JUNK AND ANTIQUE DEALERS
3-15-1: DEFINITIONS:
For the purposes of administering this Chapter, these definitions shall apply:
JUNK: Shall mean and include old iron, brass, copper, tin, lead or other similar basic
materials, and rope, bags, rags, wastepaper, paper clippings, scraps of woolens
and other textiles, rubber, glass and empty bottles and all articles discarded or no
longer used and consisting of any one or more of the materials herein mentioned.
JUNK DEALER: Shall mean and include every person, firm or corporation having an established
place of business in the City, defined herein as a "Junk Yard" or "Junk Store", and
engaged in the business of buying, selling, bartering or exchanging any of the
things defined herein as "Junk", whether dealing at wholesale or at retail.
JUNK PEDDLER: Every person who uses a "Junk Wagon" as defined herein and travels from place
to place within the City for the purpose of engaging in the business of purchasing
and/or otherwise collecting Junk or makes a business of purchasing Junk from
anyone who desires to sell it and carries it away upon purchasing it.
JUNK YARD: Any yard, place or enclosure where Junk is bought, sold or exchanged.
JUNK STORE: Any store, shop, warehouse or building where Junk is bought, sold, bartered or
exchanged.
JUNK WAGON: Every truck, wagon, motor vehicle, push cart or other vehicle used by a Junk
Dealer or Peddler in the collection, disposition or transportation of Junk from one
place to another, within the City.
SECONDHAND
DEALER or
ANTIQUE DEALER:
Any person who carries on the business of dealing in the purchase, barter,
exchange or sale of secondhand furniture, jewelry, clothing and miscellaneous
articles of personal property not defined herein as Junk, whether advertised or
offered for sale, barter or exchange as secondhand or as antiques.
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3-15-2: LICENSE REQUIRED:
It shall be unlawful for any person to operate a Junk Yard, Junk Store or conduct the
business of a Junk Dealer, or Junk Peddler, or operate Junk Wagons as defined
hereinabove; and it shall further be unlawful for all Secondhand Dealers or Antique
Dealers as defined hereinabove to engage in business within the City without first
having obtained a valid license for that purpose, as provided in this Chapter.
3-15-3: ISSUANCE OF LICENSE:
The City Manager may grant a license to such persons as shall produce to him/her
satisfactory evidence of good character to exercise or carry on the business of dealing
in the purchase and sale of secondhand articles or to maintain and operate a Junk
business, a Junk Store or a Junk Yard, or to operate as a Junk Peddler or to operate a
Junk Wagon within the City, and upon the payment to the City Collector of the license
fees provided for under Section 3-15-4 hereof this Chapter, and the posting of bond as
provided under Section 3-15-5 hereof this Chapter.
The City Manager may refuse to issue/renew a license pursuant to this Chapter if said
license would be subject to suspension/revocation for any reason set forth in Section 8
of this Chapter. The City reserves the right to inspect any Junk Wagon, Junk Yard,
Junk Store, or Secondhand/Antique Dealership before issuing/renewing a license.
A Junk Peddler or Junk Wagon license shall not authorize a Junk Peddler or one
licensed to operate a Junk Wagon to operate as a Junk, Secondhand, and/or Antique
Dealer; provided, that a Junk, Secondhand, or Antique Dealer may employ such
number of Junk Peddlers as he may obtain Junk vehicle licenses for, but in such case it
shall be necessary for the Junk Peddler to have who each shall obtain a Junk Peddler
license as such Junk Peddler in addition to the license for the Junk vehicle.
3-15-4: LICENSE FEES:
The following annual license fees shall be required:
Junk Dealer, Junk Store or Junk Yard $313.00
Junk Peddlers, Operators of Junk Wagons $38.00
Secondhand Dealer, Antique Dealer $94.00
3-15-5: BOND AND INSURANCE:
Each applicant for a Junk Dealer license to operate the business of Junk Dealer, Junk
Store or Junk Yard shall furnish a bond to the City in the amount of ten thousand dollars
($10,000.00), conditioned for the due observance of all ordinances of the City
respecting such businesses during the effective period of the license. The bond form
shall contain a provision requiring the surety to investigate and defend third party suits.
Each person licensed to operate the business of Junk Dealer, Junk Store or Junk Yard
shall also supply to the City a certificate of insurance evidencing that public liability
insurance with limits of not less than $100,000.00/$300,000.00 on bodily injury and
$100,000.00 on property damage is in force, and he/she shall continuously maintain
such insurance during the period the license is in effect.
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3-15-6: LICENSE CONDITIONS AND RESTRICTIONS:
(A) Dealing with Minors: It shall be unlawful for any person having a license from
the City under the provisions of this Chapter to purchase or receive from minors,
without the written consent of their parents or guardians, any articles of property
whatsoever.
(B) Plumbing and Electrical Fixtures: No individual, being licensed as a Junk
Dealer, or operating a Junk Yard, Junk Store, Junk Wagon or a Junk Peddler, or
a Secondhand or Antique Dealer, shall purchase from any person, except from
duly certified plumbers, electricians, licensed peddlers or the owners of buildings
from which the material is taken, any lead or metal pipe, faucets, boilers or other
plumbing material or electric wiring or fixtures.
(C) Junk Wagons:
1. Every licensed Junk Peddler and/or Junk Dealer who operates a Junk
Wagon shall possess a valid driver’s license and auto liability insurance
for his/her Junk Wagon(s), as required by the Illinois Vehicle Code.
2. Every person licensed pursuant to this Chapter shall carry a copy of said
license whenever collecting/transporting Junk in a Junk Wagon.
3. Every Junk Wagon shall bear the name, address, and telephone number
of the licensee in letters at least two inches (2”) tall.
4. No Junk Dealer or Junk Peddler shall collect Junk within the City before
7:00 a.m. or after 8:00 p.m. on any day.
5. It shall be unlawful to park a Junk Wagon before 7:00 a.m. and after 9:00
p.m. on any day, in any public place on a City block wherein more than
one-half (½) of the buildings are used for residential purposes.
(D) Licenses Non-Transferable: No license shall be transferred to another person.
3-15-7: PENALTIES:
(A) Any person found liable for violating Section 2 of this Chapter shall be fined one
hundred dollars ($100.00) for the first such offense, two hundred dollars
($200.00) for the second offense in any one (1)-year period, and five hundred
dollars ($500.00) for the third and any subsequent offense in any one (1)-year
period.
(B) Any person found liable for violating any portion of this Chapter other than
Section 2 shall be fined fifty dollars ($50.00) for the first such offense, one
hundred dollars ($100.00) for the second offense in any one (1)-year period, and
two hundred dollars ($200.00) for the third and any subsequent offense in any
one (1)-year period.
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(C) A separate offense shall be deemed committed each day during which a violation
occurs or continues. Any fines shall be debts due and owing to the City that the
City may collect by any means allowed by law.
3-15-8: SUSPENSION/REVOCATION; PROCEDURES:
(A) Causes for Suspension/Revocation: Any license issued pursuant to the terms
of this Chapter shall be subject to suspension and/or revocation for any/all of the
following reasons:
1. The licensee or his/her employee(s) violate(s) any of the terms of this
Chapter.
2. The licensee is charged and/or convicted of theft, possession of stolen
property, and/or related offenses.
3. The premises wherein the licensee operates a Junk Yard, Junk Store,
Secondhand Dealership or Antique Dealership suffers from and/or creates
any violations of the following portions of the City Code: Title 4, “Building
Regulations;” Title 6, “Zoning;” Title 8, “Health and Sanitation.”
4. The licensee is deemed to have maintained a Nuisance Premises, in
violation of Section 9-5-4 of the City Code, on the premises wherein
he/she operates a Junk Yard, Junk Store, Secondhand Dealership or
Antique Dealership.
5. The City or other governmental agency condemns the premises wherein
the licensee operates a Junk Yard, Junk Store, Secondhand Dealership or
Antique Dealership.
(B) Suspension:
1. The City Manager or his/her designee may, upon written notice and
without prior warning, notice, or hearing, suspend any license issued
pursuant to the terms of this Chapter for cause. When a license is
suspended, operations shall immediately cease.
2. Whenever the City Manager or his/her designee suspends a license, the
City shall provide written notice to the licensee that his/her license is
immediately suspended upon service of the notice, and that he/she may
file a written request for a hearing with the License and Measures
Inspector within ten (10) calendar days of said notice. If the licensee
makes a timely request for a hearing, the City shall hold a
suspension/revocation hearing pursuant to the procedures described in
this Section. If the licensee fails to file a written request for a hearing in the
time allotted, the suspension shall automatically become a final revocation
as set forth in this Section.
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(C) Revocation: The City Manager or his/her designee may, after a hearing held
pursuant to the procedures described in this Section, revoke any license issued
pursuant to the terms of this Chapter for cause.
(D) Hearing Procedures:
1. Not less than ten (10) business days prior to a suspension/revocation
hearing for a license issued pursuant to the terms of this Chapter, the City
Manager or his/her designee shall send, via registered or certified mail,
return receipt requested, a notice of revocation hearing to the licensee at
the address provided on the most recent license application. Said notice
shall include the following:
a. A statement that the license is subject to revocation;
b. A statement of the reasons for the suspension/revocation;
c. The date and time when the hearing shall occur; and
d. The location for said hearing.
2. Hearings shall be conducted by the City Manager or his/her designee in
accordance with procedures drafted by the Corporation Counsel.
3. Within ten (10) business days after the close of the hearing, the City
Manager or his/her designee shall issue a written decision that shall
constitute a final determination for purposes of the Administrative Review
Law, 735 ILCS 5/3-101 et seq., as amended. In reaching a decision, the
City Manager or his/her designee may consider any of the following:
a. The nature of the violation.
b. The nature and extent of the harm caused by the licensee's action
or failure to act.
c. The factual situation and circumstances surrounding the violation.
d. Whether or not the action or failure to act was willful.
e. The record of the licensee with respect to violations.
3-15-9: SEVERABILITY:
That if any provision of this Chapter or application thereof to any person or
circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect
other provisions or applications of this Chapter that can be given effect without the
invalid application or provision, and each invalid provision or invalid application of this
Chapter is severable.
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SECTION 2: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 3: This ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid application of this ordinance
is severable.
SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of July 23, 2012 Item A9
Ordinance 77-O-12: Increasing Class C Liquor Licenses for Found Restaurant
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Wendy McCambridge, Administrative Adjudication Manager
Subject: Ordinance 77-O-12, Increasing the Number of Class C Liquor Licenses to
permit issuance to Found Investment, LLC
Date: July 2, 2012
Recommended Action:
The Local Liquor Commissioner recommends adoption of Ordinance 77-O-12. This
ordinance was introduced at the July 9, 2012 City Council meeting.
Funding Source:
N/A
Summary:
Ordinance 77-O-12 amends Subsection 3-5-6-(C) of the Evanston City Code of 1979,
as amended, to increase the number of Class C liquor licenses from 30 to 31 to permit
issuance to Found Investment, LLC d/b/a Found Restaurant. The restaurant location is
1631 Chicago Avenue. Found Investment, LLC submitted completed Class C
application materials, and the FBI and state police fingerprint investigations of majority
shareholders Amy Morton and Zorine Morton are pending.
Legislative History:
On June 18, 2012, the Liquor Control Review Board met and voted to recommend an
increase in the number of Class C liquor licenses to permit issuance to Found
Investment LLC, d/b/a Found Restaurant.
Attachments:
Ordinance 77-O-12
Application
Minutes of June 18, 2012 Liquor Control Review Board meeting
Memorandum
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7/2/2012
77-O-12
AN ORDINANCE
Amending City Code Subsection 3-5-6-(C)
to Increase the Number of Class C Liquor Licenses
from Thirty to Thirty-One
(Found Investment, LLC d/b/a Found Restaurant 1631 Chicago Ave.)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 3-5-6-(C) of the Evanston City Code of 1979, as
amended, is hereby further amended by increasing the number of Class C liquor
licenses from thirty (30) to thirty-one (31), to read as follows:
(C) CLASS C licenses, which shall authorize the retail sale in restaurants only of
alcoholic liquor for consumption on the premises where sold. No such license
may be granted to or retained by an establishment in which the facilities for food
preparation and service are not primarily those of a “restaurant”, as defined in
Section 3-5-1 of this Chapter. It shall be unlawful for any person licensed
hereunder to sell "alcoholic liquor" at a "bar", as defined in Section 3-5-1 of this
Chapter, except to persons attending a reception or party not open to the public.
Alcoholic liquor may be sold in restaurants holding class C licenses only during
the period when their patrons are offered a complete meal. The applicants for the
renewal of such licenses may elect to pay the amount required herein
semiannually or annually. Such election shall be made at the time of application.
The annual single-payment fee for initial issuance or renewal of such license
shall be . . . . . . . . . . . . $2,800.00
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable pursuant to the provisions of Section 3-5-7 of this
Chapter, shall be . . . . . . . . . . . . . . $2,940.00
No more than thirty (30) thirty-one (31) such licenses shall be in force at
any one time.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
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SECTION 3: If any provision of this Ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid application of this
Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
_________________________, 2012
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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FINAL
Page 1 of 2
Liquor Control Board
MEETING MINUTES
Liquor Control Board
Monday, June 18, 2012
1:00 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750
Members Present: Marion Macbeth, Patrick Hughes, Byron Wilson and Elizabeth
Tisdahl
Members Absent: Richard Peach
Staff Present: W. Grant Farrar and Wendy McCambridge
Others Present: Amy Morton, George Kanellos, Dennis Koukounaras, Jennifer Fisher,
Bill Smith
Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor
Call to Order
The Local Liquor Control Commissioner Tisdahl called the meeting to order at 1:00 p.m.
All attendees introduced themselves and specified his/her role related to the meeting.
NEW BUSINESS
Found Restaurant
Found Investment, LLC dba Found Restaurant, 1631 Chicago Avenue, Evanston, IL
60201 prospective owner Amy Morton was present.
Ms. Morton explained the basic business plan to open a restaurant featuring a local
small plate driven menu that is affordable. She is an Evanston resident and feels this is
the best place to start her new venture. She envisions purchasing organic locally grown
products when available. She is partnering with Connections, Inspiration Café and
Greater Chicago Food Depository to hire as many individuals from marginalized
populations as possible for entry level positions. The restaurant will be divided up into
areas as rooms such as a salon, library, dining room/bar, etc.
The Local Liquor Control Commissioner asked the members if there were any concerns
over Ms. Morton’s request. No concerns were voiced. The board recommends issuing
a Class C Liquor License to be introduced at the City Council meeting on July 9, 2012.
Terra An American Bistro
Montarra Restaurant Group, LLC dba Terra An American Bistro, 2676 Green Bay Road,
Evanston, IL 60201 owners George Kanellos and Dennis Koukounaras were present
Mr. Koukounaras explained he and his business partners have a history of working in
and/or around restaurant business. The partnership first opened a restaurant in
Algonquin called the Montarra Grill. The restaurant has earned awards for its fine food
and a three star rating from Phil Vettel. The business partners recently decided to open
up a location closer to Chicago and decided Evanston would be ideal. Terra An
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FINAL
Page 2 of 2
Liquor Control Board
American Bistro is currently open and is supervised by the same chef who has been at
the Montarra Grill restaurant. The restaurant has been open for over three weeks and
the owners have been humbled by the outpouring of positive reviews they have
received by the patrons.
The Local Liquor Control Commissioner asked the members if there were any concerns
over Mr. Kanellos and Mr. Koukounaras request. Mr. Farrar noted that an updated
liquor liability certificate needs to be updated and submitted. The board recommends
issuing a Class C Liquor License to be introduced at the City Council meeting on July 9,
2012.
Discussion and adoption of rules of procedure for liquor license
suspension/revocation hearings
City Attorney, Grant Farrar, had supplied to the board draft rules of procedure for liquor
license suspension/revocation hearings. The board took a moment to review the
document. Questions were asked an answered by Mr. Farrar and Commissioner
Tisdahl regarding the charging to the licensee costs associated with a court reporter
and transcription services, supply of evidence to both sides, and importance of setting
rules of procedure. The Local Liquor Commissioner made a finding to adopt the
presented rules of procedure for liquor license suspension/revocation hearings after
discussion and consideration by the Evanston Liquor Control Review Board. While
discussing the subsequent agenda item, Ms. Macbeth recommended an additional rule
be adopted regarding failure to comply with findings made by the Evanston Liquor
Control Review Board. The additional rule was adopted.
Status of non-payment of fine by Vishna Evanston 1st Liquors
The fine as of the date of today’s hearing has not been paid on or prior to June 1, 2012
nor has proof of BASSETT training for staff been tendered as stated in the order
entered by the Local Liquor Commissioner on May 1, 2012. The Local Liquor
Commissioner and Board made a finding to extend the payment and submission date of
the fine and proof of BASSETT training to July 1, 2012. Failure to comply on or before
that date would result in calling a Liquor Control Board meeting in early July 2012 which
may result in further sanctions. Ms. McCambridge informed the board of the expiration
of Vishna Evanston 1st Liquors on July 10, 2012.
Status of The Keg
Mr. Farrar reported that the Illinois Liquor Control Commission issued an order in May to
remand the issue back to the City. The attorney representing The Keg has filed a
motion to appeal the decision by the Illinois Liquor Control Commission. The City of
Evanston can not act until the current motion has been ruled upon by the ILCC.
ADJOURNMENT
The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth
Tisdahl/Mayor at 1:42 p.m., June 18, 2012.
Respectfully Submitted,
Wendy McCambridge
Administrative Adjudication/Liquor Licensing Manager, Legal Department
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PLANNING & DEVELOPMENT COMMITTEE MEETING
Monday, July 23, 2012
7:15 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
City Council Chambers
AGENDA
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN FISKE, CHAIR
II. APPROVAL OF REGULAR MEETING MINUTES OF July 9, 2012
III. ITEMS FOR CONSIDERATION
The following two agenda items P1 and P2 relate to amending the Zoning Ordinance and the
Zoning Map for property located at 2628 Crawford and 2635 Crawford Avenue in Evanston.
(P1) Ordinance 69-O-12 Amending Portions of the Zoning Ordinance, “oCSC Central
Street Corridor Overlay District”
Evanston Plan Commission and staff recommend that the City Council approve
Ordinance 69-O-12 that would amend the Zoning Ordinance to create Sub-area 6a of
the Central Street Overlay District (oCSC) that would allow consideration of a drive-
through as a special use along Gross Point Road.
For Introduction
(P2) Ordinance 70-O-12 Amending the Zoning Map to Re-Zone Certain Properties
2635 Crawford Avenue, Evanston
Plan Commission and staff recommend approval of Ordinance 70-O-12 to rezone a
vacant lot at 2635 Crawford Avenue from an R2 Single Family Residential Zone to a
B1a Business District Zone. Adoption requires a favorable vote of three-fourths (3/4)
of all the Aldermen elected to the City Council.
For Introduction
IV. ITEMS FOR DISCUSSION
(PD1) Rental Unit Licensing Committee’s Recommendation for Consideration to
Amend Title 5, Chapter 8 of the City Code to Require the Licensing of Rental
Dwelling Units
Staff recommends that the Planning and Development Committee consider and
discuss the recommendations of the Rental Unit Licensing Committee.
For Discussion
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Planning & Development Committee Meeting Agenda Page 2 of 2
July 23, 2012
V. COMMUNICATIONS
VI. ADJOURNMENT
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Planning & Development Committee Meeting
Minutes of July 9, 2012
City Council Chambers – 7:15 p.m.
Lorraine H. Morton Civic Center
MEMBERS PRESENT: J. Fiske, D. Holmes, A. Rainey, D. Wilson, M. Wynne
STAFF PRESENT: G. Farrar, D. Gaynor, S. Griffin, D. Marino, B. Newman
PRESIDING OFFICIAL: Ald. Holmes
I. DECLARATION OF QUORUM
A quorum being present, Chair Holmes called the meeting to order at 7:19 p.m.
II. APPROVAL OF THE JUNE 11, 2012 MEETING MINUTES
Ald. Wynne moved approval of the minutes, seconded by Ald. Fiske.
The minutes of the June 11, 2012 meeting were approved unanimously 5-0.
III. ITEMS FOR CONSIDERATION
(P1) Resolution 55-R-12 Designating the Portion of Elinor Place between
Wesley Avenue and Ashland Avenue with the Honorary Street Name Sign,
“Sharlene Garfield Way”
The Citizens’ Advisory Committee on Public Place Names recommends approval of
Resolution 55-R-12. Funding for the honorary street name sign program is budgeted
in the Streets Materials Account 2670.65115. For Action
Ald. Rainey moved approval, seconded by Ald. Wilson.
Ald. Wilson said the street is in his ward and that when Ms. Garfield’’s family had
suggested it, the neighbors thought it was a great idea. Ms. Garfield has done many
things that have made a big impact.
Criag Garfield, Charlotte Garfield’s son, of 332 Florence, thanked the Committee for
considering naming the street after her. He said sometimes simple things are
exceptional. He said she raised 8 foster children aside from her 4 children, she
volunteered at Dewey School, the Evanston Food Co-op, and she housed
Northwestern graduate students. He said she had been a pillar of the community for
45 years.
Chair Holmes said it is wonderful to think of people having been in their homes in
Evanston for 45 years, adding that she will be in hers for 50. She said Ms. Garfield
is worth recognizing.
Ald. Rainey agreed and said it sounded like the things she did were big things, and
said the program was created to honor such people.
The Committee voted unanimously 5-0 to recommend approval of 55-R-12.
DRAFT -
NOT APPROVED
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Minutes of 7-9-12
Page 2 of 2
(P2) Approval of Grant to Connections for the Homeless for the Homeless
Management Information System (HMIS)
The Housing Commission and staff recommend approval of the renewal for the
Homeless Management Information System (HMIS) grant to Connections for the
Homeless in the amount of $11,000. Funding will be provided by the Affordable
Housing Fund (Account 5465.62770). For Action
Ald. Wynne moved approval, seconded by Ald. Fiske.
The Committee voted 5-0 to recommend approval of the grant.
(P3) Resolution 46-R-12, Authorizing Acceptance of $100,000 Grant from the
Regional Transportation Authority for Main St. Station Transit Oriented
Development Plan & $25,000 Local Match from the Economic Devel. Fund
City staff recommends the adoption of Resolution 46-R-12 that will enable the City to
receive an approved $100,000 grant from the Regional Transportation Authority
(RTA) for a transit oriented development plan at Main and Chicago. Staff
recommends that the P&D Committee and City Council authorize the use of $25,000
in Economic Development Funds as the local match. For Action
Ald. Fiske moved approval, seconded by Ald. Wynne.
Ald. Wilson expressed frustration that $125,000 could be used to make
improvements such as bike racks and painting the bridge and cleaning it up, rather
than just using it for the study.
Ald. Wynne said she shares Ald. Wilson’s frustration but explained that this is how
large agencies work: a master plan must be presented in order to get the funding.
She added that this is how the CTA improvements were funded 8 years ago.
Ald. Fiske agreed with Ald. Wynne that it is frustrating but to not accept the money
would be a mistake. She added that the planning must include public participation.
Ald. Wilson noted that the fundamental problem is in the process.
The Committee voted unanimously 5-0 to recommend approval of 46-R-12,
accepting funding and local match.
IV. ITEMS FOR DISCUSSION
There were no items for discussion.
V. COMMUNICATIONS
There were no communications.
VI. ADJOURNMENT
The meeting was adjourned at 7:35 p.m.
Respectfully submitted,
Bobbie Newman
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For City Council meeting of July 23, 2012 Items P1 and P2
Ordinance 69-O-12, Amending the Zoning Ordinance for a Text Amendment and
Ordinance 70-O-12, Amending the Zoning Map
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director, Community and Economic Development
Dennis Marino, Manager, Planning & Zoning
Craig Sklenar, General Planner, Planning and Zoning
Subject: Ordinance 69-O-12 Zoning Text Amendment
Ordinance 70-O-12 Zoning Map Amendment
Date: June 27, 2012
Recommendation
Evanston Plan Commission and staff recommend that the City Council approve
Ordinance 69-O-12 that would amend the Zoning Ordinance to create Sub-area 6a of
the Central Street Overlay District (oCSC) that would allow consideration of a drive-
through as a special use along Gross Point Road. Plan Commission and staff also
recommend approval of Ordinance 70-O-12 to rezone a vacant lot at 2635 Crawford
Avenue from an R2 Single Family Residential Zone to a B1a Business District Zone.
Due to the submittal of a Petition from property owners residing within 500’ of the
subject property for a map amendment, the Council vote requires a favorable vote of
three-fourths (3/4) of all the Aldermen elected to the City Council in order for this
amendment to pass.
Summary
Edgemark Development LLC has applied for a text and map amendment so that they
may build a 4,200 square foot Chase Bank that includes two drive-through lanes, an
ATM Drive lane and 14 parking spaces. (Proposed site plan is attached.) A text
amendment is needed to remove the prohibition of drive-throughs as a special use on
the property located at 2628 Gross Point Road. If the drive-through prohibition is
removed, a Special Use will also be required to be approved separately by the City
Council in the future. The map amendment is needed at 2635 Crawford Avenue so that
the Applicant may combine two parcels of land and vacate an alley to create a lot
required for this proposed project. The property at 2628 Gross Point Road has been
vacant for several years and is the site of a blighted former gas station that currently
has underground storage tanks that need to be removed. The property at 2635
Crawford Avenue has been vacant of any structure for over three years. The proposed
alley vacation would occur separately in the future by ordinance.
Memorandum
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Page 2
The Central Street Overlay District (oCSC) has seven subareas. The purpose of these
subareas is to allow the district to be tailored to the needs and existing conditions of
different areas and conditions along the Central Street corridor. Subareas 3 through 7
prohibit Drive-through facilities. Subarea 6 is centered at the intersection of Gross Point
Road and Crawford Avenue.
City staff recommended in a memo for the October 26, 2011 meeting of the Zoning
Committee that the Commission consider the creation of a new subarea for the oCSC
Zone. Subarea 6a would comprise the Applicant’s property, the Sarkis property and the
adjacent property to the north of Sarkis (see attached map). This new subarea would
limit drive-throughs as a special use and only for this area of the district. A Subarea 6a
in the Central Street Overlay District would enable development on a long-standing
vacant former gas station site in an appropriate location and preserve the remaining
existing Subarea 6. The underlying zoning B1a still sets all drive-throughs as a special
use and would require an application for such use to be prepared, heard at a public
hearing by the Zoning Board of Appeals, and approval by the City Council. The
proposed existing B1a site at the corners of Gross Point Road and Crawford Avenue is
appropriate for an auto-centered use, as it was formally a gas station.
In addition to the text amendment, Edgemark had filed a map amendment application to
rezone the lot at 2635 Crawford Avenue from R2 Single-Family Residential to B1a
Business District. The conversion of the residential property to a commercial use, while
not unprecedented in the city; is not common. The current vacant lot, in conjunction
with the alley vacation and the Citgo property on Gross Point can facilitate a
development for Chase that achieves its business goals while still protecting the
residential character that abuts the properties with appropriate conditions through a
special use. The Applicant’s current plan is compact and is more of a reflection of City
staff recommendations and community input given to the applicant in December of
2011. City staff and some residents encouraged the two lot solution in neighborhood
meetings and recommended against the three lot proposal to the Plan Commission.
The Applicant has participated in two noticed neighborhood meetings concerning this
project. The first occurred on October 13, 2011. Neighbors were presented a plan by
the Applicant that showed a 4,200 square foot bank structure with 28 parking spaces
provided and a four lane drive-through facility on the proposed site. A revised plan was
presented at the December 7, 2011 neighborhood meeting that retained the bank
structure size, the same amount of parking, but reduced the drive-through facility from
four lanes to three.
After the Applicant’s appearance at the Zoning Committee for the Plan Commission,
they were scheduled to appear in front of the Plan Commission for deliberation on both
the text and map amendment. The Applicant requested continuances from the
November 9, December 14, 2011; February 08; and March 14, 2012 meetings of the
Plan Commission so that it could meet with its client to discuss the proposal further and
develop a two parcel strategy.
The Applicant appeared in front of the Plan Commission April 12, May 09 and June 20,
2012 for the hearing concerning the map and text amendment. Citizen comment and
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rebuttal was also provided at this time. During the hearing process a petition was
submitted in opposition of the proposed Map amendment from property owners with
500’ of the subject property. Subsection 6-3-4-7 of the Zoning Ordinance requires a
favorable vote of three-fourths (3/4), or Seven (7) of the Nine (9) Aldermen to pass. The
Plan Commission voted on June 20 to provide a favorable recommendation to the City
Council on both the Map and Text Amendment.
Legislative History
10/13/11 Applicant presented to the Zoning Committee of the Plan Commission. The
proposed zoning changes were recommended for discussion at the Plan Commission
11/09/11, 12/14/11, 02/08/12, and 03/14/12 Applicant Requested a continuance from
Plan Commission hearing to consult with their client about an alternative development
04/11/12 – Plan Commission began testimony concerning the text and map
amendment. Residents within 500’ of the proposed changes requested a 30 day
continuance.
05/09/12 – Residents asked for an additional 30 day continuance due to improper
mailed notification – continuance granted
06/20/12 – Plan Commission provided a favorable recommendation to City Council to
rezone 2635 Crawford Ave. from R2 to B1a, and to amend the Zoning Ordinance to
create Subarea 6a in the Central Street Overlay District (oCSC)
Attachments
Proposed Ordinance 69-O-12
Proposed Ordinance 70-O-12
Map of Proposed Changes
Submitted Petition from residents opposing the Map Amendment Dated May 09, 2012
and updated June 20, 2012.
Written Citizen Comment
Proposed Site Plan
Minutes from the November 09, 2011; December 14, 2011; February 08, 2012; March
14, 2012; April 12, 2012; May 09, 2012; and June 20, 2012 Plan Commission Meetings
Plan Commission Packets
Detailed Packet information can be found at the following links:
April 11, 2012 Hearing
May 09, 2012 Hearing
June 20, 2012 Hearing
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69-O-12
AN ORDINANCE
Amending Portions of Section 6-15-14 of the Zoning Ordinance,
“oCSC Central Street Corridor Overlay District”
WHEREAS, the City of Evanston is a home-rule municipality pursuant to
Article VII of the Illinois Constitution of 1970; and
WHEREAS, as a home rule unit of government, the City has the authority
to adopt ordinances and to promulgate rules and regulations that protect the public
health, safety, and welfare of its residents; and
WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970,
which states that the “powers and functions of home rule units shall be construed
liberally,” was written “with the intention that home rule units be given the broadest
powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and
WHEREAS, it is a well-established proposition under all applicable case law
that the power to regulate land use through zoning regulations is a legitimate means of
promoting the public health, safety, and welfare; and
WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1,
et seq.) grants each municipality the power to establish zoning regulations; and
WHEREAS, pursuant to its home rule authority and the Illinois Municipal
Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the
Evanston City Code of 1979, as amended, (“the Zoning Ordinance”); and
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WHEREAS, on October 26, November 9, and December 14, 2011, and
February 8, March 14, April 11, May 9, and June 20, 2012, the Plan Commission held a
public hearing, pursuant to proper notice, regarding case no. 11PLND-0081, to consider
amendments to the text of Title 6 of the Zoning Ordinance, specifically to Section 6-15-
14, “oCSC Central Street Corridor Overlay District”; and
WHEREAS, the Plan Commission received testimony and made written
findings pursuant to Subsection 6-3-4-5 of the Zoning Ordinance that the proposed
amendment met the standards for text amendments, and recommended City Council
approval thereof; and
WHEREAS, at its meeting of July 9, 2012, the Planning and Development
Committee of the City Council considered and adopted the findings and
recommendation of the Plan Commission in case no. 11PLND-0081 and recommended
City Council approval thereof; and
WHEREAS, at its meetings of July 9and July 23, 2012, the City Council
considered and adopted the records and recommendations of the Plan Commission
and Planning and Development Committee; and
WHEREAS, it is well-settled law that the legislative judgment of the City
Council must be considered presumptively valid (see Glenview State Bank v. Village of
Deerfield, 213 Ill.App.3d 747) and is not subject to courtroom fact-finding (see National
Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124),
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
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SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: Subsection 6-15-14-4-(B) of the Zoning Ordinance is hereby
amended to read as follows:
(B) Sub-areas Defined. The following sub-areas are defined as part of the Central
Street Corridor Overlay District:
Sub-area 1 – Multifamily Residential A. This sub-area is based on properties
having a base zoning district of R4
Sub-area 2 – Multifamily Residential B. This sub-area is based on properties
having a base zoning district of R5.
Sub-area 3 – Office. This sub-area is based on properties having a base zoning
district of O1.
Sub-area 4 – Mixed-Use A. This sub-area is based on neighborhood
commercial properties having a base zoning district of B1a.
Sub-area 5 – Mixed-Use B. This sub-area is based on commercial properties
having a base zoning district of B1a.
Sub-area 6 – Gross Point/Crawford Mixed-Use. This sub-area is based on
properties surrounding the intersection of Gross Point Road, Crawford Avenue,
and Central Street, having a base zoning district of B1a.
Sub-area 6a – This sub-area is based on properties surrounding the intersection
of Gross Point Road and Crawford Avenue having a base zoning district of B1a.
Sub-area 7 – Green Bay Commercial. This sub-area is based on properties
along Green Bay Road having a base zoning district of C2.
SECTION 3: Subsection 6-15-14-5 of the Zoning Ordinance is hereby
amended to read as follows:
6-15-14-5: ADDITIONAL USES:
(A) Uses listed under (A) “Additional Permitted Uses” in Table 1 shall be permitted in
the oCSC District, in the indicated sub-area. These uses are in addition to those
permitted in the base zoning district.
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(B) Uses listed under (B) “Additional Special Uses” in Table 1 may be allowed in the
oCSC District in the indicated sub-area subject to the general provisions set forth
in Section 6-3-5 of this Title, and the special provisions contained herein.
SECTION 4: Subsection 6-15-14-6 of the Zoning Ordinance is hereby
amended to read as follows:
6-15-14-6: PROHIBITED USES: Uses shown in Table 2 shall be prohibited in the
indicated sub-area. This prohibition supersedes any permitted uses identified in the
base zoning district.
Table 2: PROHIBITED USES
TABLE 1: ADDITIONAL USES
Sub-area (A)
Additional Permitted Uses
(B)
Additional Special Uses
1 None. None.
2 None. None.
3
Retail goods establishment
(on ground floor only)
Retail services establishment
(on ground floor only)
Commercial Indoor Recreation.
Performance Entertainment Venue.
Dormitory.
Cultural Facility.
4 None.
Commercial Indoor Recreation.
Performance Entertainment Venue.
Cultural Facility.
5 None.
Commercial Indoor Recreation.
Performance Entertainment Venue.
Cultural Facility.
6 Automobile Service Station.
Commercial Indoor Recreation.
Performance Entertainment Venue.
Cultural Facility.
6a Automobile Service Station.
Commercial Indoor Recreation.
Performance Entertainment Venue.
Cultural Facility.
7 None.
Commercial Indoor Recreation.
Performance Entertainment Venue.
Cultural Facility.
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Sub-area Prohibited Uses
1
2
3 Drive-through facility.
4 Drive-through facility.
5 Drive-through facility.
6 Drive-through facility.
6a
7 Drive-through facility.
SECTION 5: Subsection 6-15-14-8-(A) of the Zoning Ordinance is hereby
amended to read as follows:
(A) Maximum Building Height. The maximum building height in the oCSC district,
without bonuses, is shown in Column (A) of Table 3: “Maximum Building Height,”
in both feet and number of stories. The maximum height is the shorter of the
two.
TABLE 3. BUILDING HEIGHT
(A) Maximum
Building Height
(the shorter of) Sub-area Feet Stories
(B) Transitional
Height Plane
applies to properties
adjacent to districts
listed below
(C)
10% Required Stepback
1 35 2.5 None None
2 45 4 R1, R2, R3, R4 None
3 52 5 R1, R2, R3, R4 3rd story and above
4 35 3 R1, R2, R3, R4 10%: 2nd story and above
15%: 3rd story and above*
5 45 4 R1, R2, R3, R4 2nd story and above
6 45 4 R1, R2, R3, R4 3rd story and above
6a 45 4 R1, R2, R3, R4 3rd story and above
7 45 4 R1, R2, R3, R4 3rd story and above
*See text of (C), below regarding the location of the additional 15% setback.
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SECTION 6: Table 4, “Floor Area Ratio,” in Subsection 6-15-14-9 of the
Zoning Ordinance is hereby amended to read as follows:
TABLE 4: MAXIMUM FAR
Sub-area
(A)
Maximum FAR without bonuses
(B)
Maximum FAR with bonuses
1 None None
2 None None
3 1.4 2.0
4 1.4 2.0
5 1.4 2.0
6 1.4 2.0
6a 1.4 2.0
7 1.0 2.0
SECTION 7: Table 5, “Development Bonuses,” in Subsection 6-15-14-11
of the Zoning Ordinance is hereby amended to read as follows:
TABLE 5: DEVELOPMENT BONUSES
Sub-area
(A)
Extra Parking
(B)
Underground Parking
1
2
3 Available
4 Available Available
5 Available Available
6 Available Available
6a Available Available
7 Available
SECTION 8: Table 6, “Pedestrian Area Requirements,” in Subsection 6-
15-14-12 of the Zoning Ordinance is hereby amended to read as follows:
TABLE 6: PEDESTRIAN AREA REQUIREMENTS
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Minimum Width Along
Central, Green Bay, Gross
Point, Crawford
Minimum Width Along Side Street Frontage Sub-area (B)
Clear
Zone
(C)
Parkway/
Street
Furniture
Zone
Minimum
Pedestrian
Area Width
(A) + (B)
(B)
Clear
Zone
(C)
Parkway/Street
Furniture Zone
Minimum Pedestrian
Area Width
(A) + (B)
1 5’ 9’ 14’ 5’ 9’ 14’
2 5’ 9’ 14’ 5’ 9’ 14’
3 8’ 6’ 14’ 10’ 10’ 20’
4 8’ 6’ 14’ 10’ 10’ 20’
5 8’ 6’ 14’ 10’ 10’ 20’
6 15’ 15’ 30’ 15’ 30’ 30’
6a 15’ 15’ 30’ 15’ 30’ 30’
7 8’ 6’ 14’ 10’ 10’ 20’
SECTION 9: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 10: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 11: This ordinance shall be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
SECTION 12: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
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Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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6/27/2012
70-O-12
AN ORDINANCE
Amending the Zoning Map to Re-Zone
Certain Properties Near the Intersection of
Central Street, Crawford Avenue, and Gross Point Road
WHEREAS,the City of Evanston is a home-rule municipality pursuant to
Article VII of the Illinois Constitution of 1970; and
WHEREAS, as a home rule unit of government, the City has the authority
to adopt ordinances and to promulgate rules and regulations that protect the public
health, safety, and welfare of its residents; and
WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970,
which states that the “powers and functions of home rule units shall be construed
liberally,” was written “with the intention that home rule units be given the broadest
powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and
WHEREAS, it is a well-established proposition under all applicable case law
that the power to regulate land use through zoning regulations is a legitimate means of
promoting the public health, safety, and welfare; and
WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1,
et seq.) grants each municipality the power to establish zoning regulations; and
WHEREAS, pursuant to its home rule authority and the Illinois Municipal
Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston
City Code of 1979, as amended, (“the Zoning Ordinance”); and
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WHEREAS,on October 26, November 9, and December 14, 2011, and
February 8, March 14, April 11, May 9, and June 20, 2012, the Plan Commission held a
public hearing, pursuant to proper notice, regarding case no. 11PLND-0076, to consider
amendments to the Zoning Map, cited in Section 6-7-2 of the Zoning Ordinance, to re-
zone properties located at or near the intersection of Central Street, Crawford Avenue,
and Gross Point Road; and
WHEREAS,prior to the close of said Plan Commission hearing, owners of
more than thirty percent (30%) of the properties located within five hundred feet (500’)
of the properties subject to the proposed map amendment signed and submitted
petitions in protest of said map amendment, thereby requiring, pursuant to Subsection
6-3-4-7 of the Zoning Ordinance, the favorable vote of three-fourths (¾), or seven (7) of
the nine (9) Alderman in order to pass; and
WHEREAS,the Plan Commission received testimony and made written
findings pursuant to Subsection 6-3-4-5 of the Zoning Ordinance that the proposed
amendment met the standards for map amendments, and recommended City Council
approval thereof; and
WHEREAS,at its meeting of July 9, 2012, the Planning and Development
Committee of the City Council considered and adopted the findings and
recommendation of the Plan Commission in case no. 11PLND-0076 and recommended
City Council approval thereof; and
WHEREAS, at its meetings of July 9 and July 23, 2012, the City Council
considered and adopted the records and recommendations of the Plan Commission and
Planning and Development Committee; and
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WHEREAS, it is well-settled law that the legislative judgment of the City
Council must be considered presumptively valid (see Glenview State Bank v. Village of
Deerfield, 213 Ill.App.3d 747) and is not subject to courtroom fact-finding (see National
Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124),
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby amends the Zoning Map to re-
zone the property legally described in Exhibit A and identified in Exhibit B, both attached
hereto and incorporated herein by reference, from R2 Single-Family Residential to B1a
Business District.
SECTION 3: The City Council hereby amends the Zoning Map to re-
zone the properties legally described in Exhibit C and identified in Exhibit D, both
attached hereto and incorporated herein by reference, from sub-area 6 to sub-area 6a
of the oCSC Central Street Corridor Overlay District.
SECTION 4: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 5: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
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SECTION 6: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 7: This ordinance shall be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
Ayes: ______________
Nays: ______________
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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70-O-12
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EXHIBIT A
Legal Description of Property Re-Zoned to B1a Business District
LOT 6, EXCEPT THAT PART THEREOF FALLING IN CRAWFORD AVENUE AS OPENED, IN BLOCK 4 IN
FIRST ADDITION TO EVANSTON HIGHLANDS, BEING A SUBDIVISION OF LOT 45 IN COUNTY
CLERK’S DIVISION OF THE WEST ½ OF FRACTIONAL SECTION 33, TOWNSHIP 42 NORTH,RANGE
13, EAST OF THE THIRD PRINCIPAL MERIDIAN,ACCORDING TO THE PLAN THEREOF RECORDED
JUNE 13, 1924, AS DOCUMENT NUMBER 8465370, ALL IN COOK COUNTY,ILLINOIS.
PIN: 05-33-311-035-0000
COMMONLY KNOWN AS: 2635 Crawford Avenue, Evanston, Illinois.
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EXHIBIT B
Map of Property Re-Zoned to B1a Business District
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Property to be rezoned R2 to B1aDISCLAIMER: This map and data are provided as-in without warranties of any kind.See www.cityofevanston.org/mapdisclaimers.html for more informationScale 1:965Made with Evanston's GISPrinted: Jun 27, 2012 2:20:01 PM159 of 326
70-O-12
~7~
EXHIBIT C
Legal Descriptions of Properties Re-Zoned to
oCSC Central Street Corridor Overlay District, Sub-area 6a
LOTS 4 AND 5, EXCEPT PART FALLING IN GROSS POINT ROAD AS WIDENED, IN BLOCK 4 IN FIRST
ADDITION TO EVANSTON HIGHLANDS, BEING A SUBDIVISION OF THE WEST ½ OF FRACTIONAL
SECTION 33, TOWNSHIP 42 NORTH,RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN IN
COOK COUNTY,ILLINOIS.
PIN: 05-33-311-054-0000
COMMONLY KNOWN AS: 2628 Gross Point Road, Evanston, Illinois.
THE SOUTHWESTERLY 31.00 FEET OF LOT 3 IN BLOCK 4 IN THE FIRST ADDITION TO EVANSTON
HIGHLANDS, BEING A SUBDIVISION OF LOT 45 IN COUNTY CLERK’S DIVISION OF THE WEST ½
(EXCEPT SEEGER’S SUBDIVISION) OF FRACTIONAL SECTION 33, TOWNSHIP 43 NORTH,RANGE
13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY,ILLINOIS.
PIN: 05-33-311-040-0000
COMMONLY KNOWN AS: 2632 Gross Point Road, Evanston, Illinois.
LOTS 1, 2, AND 3(EXCEPT THE SOUTHWESTERLY 31.0 FEET OF SAID LOT 3) IN BLOCK 4 IN THE
FIRST ADDITION TO EVANSTON HIGHLANDS, BEING A SUBDIVISION OF LOT 45 IN COUNTY
CLERK’S DIVISION OF THE WEST ½(EXCEPT SEEGER’S SUBDIVISION) OF FRACTIONAL SECTION
33, TOWNSHIP 42 NORTH,RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK
COUNTY,ILLINOIS.
PIN: 05-33-311-053-0000
COMMONLY KNOWN AS: Parking lot for the CVS at 3333 Central Street, Evanston, Illinois.
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EXHIBIT D
Map of Properties Re-Zoned to
oCSC Central Street Corridor Overlay District, Sub-area 6a
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Properties to be rezoned from oCSC Subarea 6 to Subarea 6aDISCLAIMER: This map and data are provided as-in without warranties of any kind.See www.cityofevanston.org/mapdisclaimers.html for more informationScale 1:965Made with Evanston's GISPrinted: Jun 27, 2012 2:20:01 PM162 of 326
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tƌŝƚƚĞŶŝƚŝnjĞŶŽŵŵĞŶƚ
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The Aldermen and the Honorable Mayor
City of Evanston
2100 Ridge Ave.
Evanston, IL 60201
June 27, 2012
I am writing to oppose the proposed map and text amendments to the zoning laws relating to 2635
Crawford Ave. and 2628 Gross Point Road.
I was very surprised at the Plan Commission hearing when Commissioner Steele was
announcing his vote. If I understood him correctly, he said that the neighbors were not trying to
stop the proposed zoning changes, but that we just had some problems with details of the plan.
I thought many of my neighbors and I had made it clear that we wanted to stop rezoning.
Maybe we got so caught up in the details and the standards that we were not clear enough.
I would like to make my position clear to the City Council. I would be happy to see a bank on the
former CITGO lot, as long as it complies with the current zoning laws. I am absolutely opposed
to changing the zoning map.
The current zoning map has worked very well for a very long time. The residential district has been in
place for over 80 years, and the boundaries were reaffirmed in 2008 with the passage of the Central
Street Master Plan. The residential district has been very successful: the neighborhood is stable and well
maintained. The area has not experienced extreme fluctuations in housing prices, nor high rates of
teardowns, foreclosures, or vacancy.
The alley just north of Gross Point Road is the longstanding, logical and practical border
between the residential and business districts. It should stay that way.
The three members of the Plan Commission who voted to recommend zoning changes all said that there
were problems with the proposal, but that the problems can be dealt with by imposing conditions on
Special Uses. If the Council approves the permanent map and text amendments as proposed, the
developer would have the upper hand in negotiations over Special Uses. Edgemark would then own two
lots, zoned B1a, and would have the option of developing them without any Special Use permits. The
developer has stated that he has received offers on the business lot. He could choose to sell or lease
that lot, and separately develop the rezoned residential lot.
City staff recommended supporting the rezoning proposal on the grounds that it would develop two
“blighted lots”, save money on the cost of maintaining the alley and generate additional tax revenue. No
evidence was ever produced to support any of those claims.
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The vacant residential lot at 2635 Crawford is not blighted (see photo #1). The cost of maintenance of
the alley is negligible.
I do not dispute staff’s statement that the former gas station at 2628 Gross Pont Road is blighted. It is
currently owned by the applicant for the zoning changes. Approval of the zoning changes would reward
the applicant for its failure to maintain the property and create a disincentive for property owners
seeking zoning changes to maintain their property.
No evidence was presented to the Plan Commission to support a claim of increased revenue. The
proposed bank would not generate any sales tax. Any increase in property tax could be more than offset
by one or more other banks closing as a result of the proposed bank being built, by increased costs for
police and fire department services due to increase traffic accidents and/or crime and by lowering the
value of nearby residential property.
Mr. Sapkin of Edgemark Development, LLC testified to the Plan Commission that he has received offers
for the vacant business property. There is no reason to change the zoning law, other than to provide
bigger profits to the property owners.
Chase Bank and Edgemark claim that they need the residential lot for a drive-through facility. Chase
already owns drive-through facilities in Evanston that it uses mainly as parking lots (see photos #2 and
#3, showing Chase Drive-Through facilities on Grove and on Davis in Evanston).
The proposed zoning changes would undermine the integrity of the zoning laws and cause serious harm
to a successful residential neighborhood for no good reason. Please do not approve these zoning
changes.
Sincerely,
Joshua Huppert
2630 Crawford Ave.
Evanston, IL 60201
By email
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From: A. Nogal [mailto:andrewrnogal@gmail.com]
Sent: Thursday, July 12, 2012 10:18 AM
To: Griffin, Steve
Subject: Planning and Development Committee issue
Mr. Griffin: I am writing to share my thoughts about an issue to be discussed by the City
Council's Planning and Development Committee on July 23. Please include it in the
packet or read it at the meeting. Thank you.
-----------------
Aldermen:
I live on Wellington Court in northwest Evanston. I am opposed to the rezoning of
residential property and the lifting of the drive-through ban in the
Central/Crawford/Gross Point Rd. area. This intersection is already dangerously
crowded and congested. I don't want the city of Evanston to set a precedent for
tear-downs, rezoning, and the infiltration of our neighborhoods by more giant
businesses.
Thank you for your consideration.
Andrew Nogal
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APPROVED
Page 1 of 2
Evanston Plan Commission Minutes
MEETING MINUTES
PLAN COMMISSION
Wednesday, November 09, 2011
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Scott Peters (Chair), Richard Shure, Seth Freeman, Patricia
Ledesma, Barbara Putta, Lenny Asaro, Stuart Opdycke (Assoc.)
Members Absent: David Galloway (Vice Chair), Kwesi Steele
Staff Present: Craig Sklenar, Michelle Masoncup
Presiding Member: Scott Peters, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
With a quorum present, Chairman Peters called the meeting to order at 7:02P.M.
2. APPROVAL OF OCTOBER 12, 2011 MEETING MINUTES
Commissioner Ledesma motioned for approval of the August 10 meeting minutes
Commissioner Shure Seconded the motion.
A voice vote was taken and the minutes were approved as written.
1. ZONING TEXT AMENDMENT 11PLND-0081
2. ZONING MAP AMENDMENT 11PLND-0076
Edgemark Development, LLC requested that items 1 and 2 of the Agenda be continued
to the December 14, 2011 meeting of the Plan Commission
Commissioner Freeman motioned to continue items 1 and 2 to the December 14, 2011
meeting of the Plan Commission
Commissioner Peters Seconded the Motion.
A voice vote was taken and the motion was approved unanimously.
3. WEST EVANSTON PROPROSED DEVELOPMENT PRESENTATION
The Commission heard a presentation from Brinshore Development concerning the project at
1600 Foster Street. This project is a 32 unit mixed income housing development located within
the West Evanston Zoning Overlay District. This project is Phase 2 of the Neighborhood
Stabilization Program 2 (NSP2). The presentation outlined the types of units, styles and the
overall development plan proposed.
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Citizen comment concerning the development was received at this time.
Pursuant to the requirements of the West Evanston Zoning Overlay, Brinshore only needed to
present the proposed plan to the Commission and provide an opportunity for public comment.
No action from the Commission was taken concerning this project.
A video recording of this meeting is available on the city’s website.
http://www.cityofevanston.org/government/agendas-minutes/agenda-minutes---plan-
commission/index.php
4. RULES OF THE PLAN COMMISSION UPDATE
Craig Sklenar, General Planner, presented the proposed changes to the rules to the Plan
Commission. The changes were in accordance to comments collected at the November meeting
of the Plan Commission. Additional changes were requested by the commission and will be
reviewed by City staff and presented at the December 14, 2011 meeting of the Plan
Commission.
5. COMMITTEE REPORTS
None
6. ADJOURNMENT
Commissioner Shure motioned for adjournment
Commissioner Ledesma Seconded the motion.
Meeting Adjourned at 9:17 PM
The next meeting of the Plan Commission will be Wednesday, December 14, 2011 at
7:00 P.M., Evanston Civic Center, 2100 Ridge Avenue, Council Chambers.
Respectfully Submitted,
Craig D. Sklenar, AICP
General Planner, Community and Economic Development Department
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MEETING MINUTES
PLAN COMMISSION
Wednesday, December 14, 2011
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Scott Peters (Chair), Richard Shure, Seth Freeman, Patricia
Ledesma, Barbara Putta, Kwesi Steele
Members Absent: David Galloway (Vice Chair), Lenny Asaro, Stuart Opdycke (Assoc.)
Staff Present: Craig Sklenar, Dennis Marino
Presiding Member: Scott Peters, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
With a quorum present, Chairman Peters called the meeting to order at 7:02P.M.
2. APPROVAL OF NOVEMBER 09, 2011 MEETING MINUTES
Commissioner Putta motioned for approval of the November 9 meeting minutes
Commissioner Freeman Seconded the motion.
A voice vote was taken and the minutes were approved as written.
3. ZONING TEXT AMENDMENT 11PLND-0081
Amendment of the Zoning Code Section 6-15-14-6 Table 2, to remove “Drive-through facility”
from the list of prohibited uses in Subarea 6 of the Central Street Overlay District.
4. ZONING MAP AMENDMENT 11PLND-0076
A petition by Edgemark Development LLC, on behalf of JP Morgan Chase Bank, contract
purchaser of the subject property, to amend the Zoning Ordinance by requesting the City Council
to remove two parcels from the R2 Single Family Residential Zone and place them within the
B1a Business zoning district for the purpose of commercial/retail use.
Edgemark Development, LLC requested that items 3 and 4 of the Agenda be continued
to the February 08, 2012 meeting of the Plan Commission
Commissioner Ledesma motioned to continue items 3 and 4 to the February 08, 2012
meeting of the Plan Commission
Commissioner Putta Seconded the Motion.
A voice vote was taken and the motion was approved unanimously.
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5. 2012 PLAN COMMISSION MEETING DATES
Craig Sklenar, General Planner, presented the proposed dates for the 2012 Calendar
Year for the Plan Commission to convene. Chairman Peters requested that the January
meeting e moved from January 12 to January 18 due to a work conflict. A voice vote
was taken and the Commission unanimously approved the meeting dates for 2012, with
the requested change in date for the January meeting.
6. COMMITTEE REPORTS
Commissioner Shure updated the Commission on the progression of the B&B
Subcommittee. Since there was no quorum at the last B&B Subcommittee meeting
discussion only occurred concerning the issues that need to be discussed in further
detail. The subcommittee determined the next meeting shall be held Tuesday January
17, 2012 at 7:30PM.
7. ADJOURNMENT
Commissioner Shure motioned for adjournment
Commissioner Freeman Seconded the motion.
Meeting Adjourned at 7:22 PM
The next meeting of the Plan Commission will be Wednesday, January 18, 2012 at 7:00
P.M., Evanston Civic Center, 2100 Ridge Avenue, Council Chambers.
Respectfully Submitted,
Craig D. Sklenar, AICP
General Planner, Community and Economic Development Department
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MEETING MINUTES
PLAN COMMISSION
Wednesday, February 8, 2012
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Scott Peters (Chair), Jim Ford, Richard Shure, Seth Freeman
Members Absent: Kwesi Steele, David Galloway, Lenny Asaro, Barbara Putta
Staff Present: Craig Sklenar
Presiding Member: Scott Peters, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
With a quorum present, Chairman Peters called the meeting to order at 7:04P.M.
2. APPROVAL OF JANUARY 18, 2012 MEETING MINUTES
Commissioner Ford motioned for approval of the January 18 meeting minutes
Commissioner Shure Seconded the motion.
A voice vote was taken and the minutes were approved as written.
3. ZONING TEXT AMENDMENT 11PLND-0081
Amendment of the Zoning Code Section 6-15-14-6 Table 2, to remove “Drive-through
facility” from the list of prohibited uses in Subarea 6 of the Central Street Overlay District.
4. ZONING MAP AMENDMENT 11PLND-0076
A petition by Edgemark Development LLC, on behalf of JP Morgan Chase Bank, contract
purchaser of the subject property, to amend the Zoning Ordinance by requesting the City
Council to remove two parcels from the R2 Single Family Residential Zone and place
them within the B1a Business zoning district for the purpose of commercial/retail use.
Edgemark Development LLC has requested a continuance on Agenda Items 3 and 4 to
the March 14, 2012 meeting of the Plan Commission.
Commissioner Ford motioned to continue the matter to the March 14, 2012 meeting of
the Plan Commission
Commissioner Shure Seconded the motion.
A voice vote was taken and the motion passes unanimously. Agenda Items 3 and 4 will
be heard at the March 14, 2012 meeting of the Plan Commission.
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5. PLAN COMMISSION WORK PLAN
City staff presented a draft work plan to the Plan Commission that is to be presented at
the Rules Committee on April 2, 2012.
The Commission provided minor feedback concerning items on the work plan. A revised
draft will be presented at the March 14, 2012 meeting of the Plan Commission.
6. ADJOURNMENT
Commissioner Ford motioned for adjournment
Commissioner Shure Seconded the motion.
Meeting Adjourned at 7:31 PM
The next meeting of the Plan Commission held on Wednesday, March 14, 2012 at 7:00
P.M., Evanston Civic Center, 2100 Ridge Avenue, Council Chambers.
Respectfully Submitted,
Craig D. Sklenar, AICP
General Planner, Community and Economic Development Department
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he
MEETING MINUTES
PLAN COMMISSION
Wednesday, March 14, 2012
10 minutes following the adjournment of the Joint Meeting of the Plan Commission and
Zoning Board of Appeals (Joint Meeting begins at 7:00 P.M.)
Evanston Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Scott Peters (Chair), Jim Ford, Richard Shure, Seth Freeman, Kwesi
Steele, Barbara Putta, David Galloway, Lenny Asaro Stuart Opdycke (Associate)
Members Absent: Patricia Ledesma
Staff Present: Craig Sklenar, Ken Cox, Melissa Klotz, Dennis Marino
Presiding Member: Scott Peters, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
With a quorum present, Chairman Peters called the meeting to order at 9:20P.M.
2. APPROVAL OF FEBRUARY 08 and FEBRUARY 15, 2012 MEETING MINUTES
Commissioner Ford motioned for approval of the February 08, 2012 meeting minutes
Commissioner Shure Seconded the motion.
A voice vote was taken and the minutes were approved as written.
Commissioner Galloway motioned for approval of the February 15, 2012 meeting
minutes
Commissioner Shure Seconded the motion.
A voice vote was taken and the minutes were approved as written.
3. ZONING TEXT AMENDMENT 11PLND-0081
Amendment of the Zoning Code Section 6-15-14-6 Table 2, to remove “Drive-through facility” from
the list of prohibited uses in Subarea 6 of the Central Street Overlay District.
ZONING MAP AMENDMENT 11PLND-0076
A petition by Edgemark Development LLC, on behalf of JP Morgan Chase Bank, contract
purchaser of the subject property, to amend the Zoning Ordinance by requesting the City Council
to remove two parcels from the R2 Single Family Residential Zone and place them within the B1a
Business zoning district for the purpose of commercial/retail use.
Craig Sklenar, General Planner, informed the applicant, Edgemark Development LLC,
had written a request for a continuance concerning Agenda Item 3. They have
requested a continuance to the April 11, 2012 meeting of the Plan Commission.
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Commissioner Ford motioned to continue the matter to the April 11, 2012 meeting of the
Plan Commission.
Commissioner Shure Seconded the Motion.
A voice vote was taken and the motion passed unanimously.
4. ZONING TEXT AMENDMENT 11PLND-0026
A consideration to amend portions of 6-4-7 “Bed and Breakfast Establishments” of the
Zoning Ordinance of the Municipal Code, as proposed by the Bed and Breakfast
Subcommittee of the Zoning Committee of the Plan Commission.
Craig Sklenar, General Planner, provided an overview of the proposed zoning text
amendment as it pertains to Bed and Breakfasts in the Zoning Ordinance. The current
text presented represents changes made at the February 15, 2012 meeting of the Plan
Commission.
Alderman Judy Fiske spoke before the Plan Commission. She urged the Plan
Commission to provide a distance requirement of 900’ radius between each individual
Bed and Breakfasts to help prevent clustering of B&B in a particular neighborhood.
David Reynolds, resident at 204 Davis Street reiterated that a distance requirement
would alleviate potential clustering that is showing evidence of potentially happening in
his neighborhood. Mr. Reynolds also recommended that the Plan Commission re-
examine Part K of the proposed ordinance that defines Owner-occupant-operator.
Plan Commissioners deliberated concerning the distance requirements and all
commissioners felt that the City Council who is the determining body for all special uses
will have the discretion to determined whether a special use application before the
Council is in fact negative concerning cumulative effect when considered on a case-by-
case basis.
Commissioner Galloway motioned to not add any distance requirements to the Bed and
Breakfast regulations.
Commissioner Ford Seconded the Motion.
A voice vote was take and the motion passes unanimously.
Commissioner Putta motioned to revise Item K to read as follows:
Any Bed and Breakfast Establishment shall be operated by an owner(s) who resides
therein, as his/her/their primary residence.
Commissioner Ford Seconded the Motion.
A voice vote was taken – the motion passes unanimously.
Commissioner Ford motioned to continue the matter to the March 21, 2012 meeting of
the Plan Commission to begin at 7:00PM.
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Commissioner Shure Seconded the Motion.
A voice vote was taken – the matter will continue at the March 21, 2012 meeting of the
Plan Commission.
5. ZONING TEXT AMENDMENT 12PLND-0011
Consideration of the proposed zoning text amendment to Home Occupations as defined in
Section 6-5-1 of the Zoning Ordinance.
Commissioner Ford Motioned to continue Agenda Item 5 to the March 21, 2012 Plan
Commission meeting due to a lack of time at the March 14, 2012 meeting.
Commissioner Shure Seconded the Motion.
A voice vote was taken and the motion passes unanimously.
This item will be heard at the March 21, 2012 meeting of the Plan Commission.
6. ZONING TEXT AMENDMENT 12PLND-0010
Consideration of the proposed zoning text amendment to the Zoning Ordinance defining
Payday Loan Establishments and other similar establishments.
Commissioner Peters opened discussion concerning the proposed text amendment
that defined Payday Loan Establishments, and allows such establishments in C2
Commercial Districts only as a special use.
Commissioner Opdycke and Shure asked why we cannot just ban such institutions
outright.
City staff responded that Payday Loan Establishments are not defined currently in
the Zoning Ordinance and currently are defined with lending institutions that are
allowed in multiple zones. Defining the use and allowed zones is required to
ensure constitutionality of restrictions as well.
Commissioner Shure wanted to know if Tax Preparers who offer refunds in advance
of the actual return would be considered a Payday Loan Establishment.
Staff said that since the primary use is of tax preparations and that the refund is an
advance rather than an actual loan that these types of institutions would not be
considered a Payday Loan Establishment.
Commissioner Ford Motioned to recommend to the City Council the proposed text
amendment establishing a definition of Payday Loan Establishments and the
proposed recommendation to allow only in the C2 Commercial Districts as a
Special Use.
Commissioner Galloway Seconded the Motion.
Yea: 5
Ney: 1 (Commissioner Steele opposed the motion)
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Commissioner Steele would like Council to consider expanding the Special Use in
B1 and B1 Business Districts in Evanston as well.
7. PLAN COMMISSION WORK PLAN
Due to time constraints this agenda item was tabled and will be addressed at the
March 21, 2012 meeting of the Plan Commission.
8. COMMITTEE REPORTS
No Reports
9. ADJOURNMENT
10. ADJOURNMENT
Commissioner Ford motioned for adjournment
Commissioner Galloway Seconded the motion.
Meeting Adjourned at 11:02 PM
The next meeting of the Plan Commission held on Wednesday, March 21, 2012 at 7:00
P.M., Evanston Civic Center, 2100 Ridge Avenue, Council Chambers.
Respectfully Submitted,
Craig D. Sklenar, AICP
General Planner, Community and Economic Development Department
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MEETING MINUTES
PLAN COMMISSION
Wednesday, April 11, 2012
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Scott Peters (Chair), Jim Ford, Richard Shure, Seth Freeman, Kwesi
Steele, Barbara Putta, David Galloway, Lenny Asaro, Stuart Opdycke (Associate)
Members Absent: Patricia Ledesma
Staff Present: Craig Sklenar, Ken Cox, Dennis Marino
Presiding Member: Scott Peters, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
With a quorum present, Chairman Peters called the meeting to order at 7:05 P.M.
2. APPROVAL OF MARCH 14 AND MARCH 21, 2012 MEETING MINUTES
Commissioner Freeman motioned for approval of the March 14, 2012 meeting minutes
Commissioner Asaro seconded the motion.
A voice vote was taken and the minutes were approved.
Commissioner Galloway motioned for approval of the March 21, 2012 meeting minutes
Commissioner Freeman seconded the motion.
A voice vote was taken and the minutes were approved.
1. ZONING TEXT AMENDMENT 11PLND-0081
Amendment of the Zoning Code Section 6-15-14-6 Table 2, to remove “Drive-
through facility” from the list of prohibited uses in Subarea 6 of the Central Street
Overlay District.
2. ZONING MAP AMENDMENT 11PLND-0076
A petition by Edgemark Development LLC, on behalf of JP Morgan Chase Bank,
contract purchaser of the subject property, to amend the Zoning Ordinance by
requesting the City Council to remove a parcel from the R2 Single Family
Residential Zone and place it within the B1a Business Zoning District for the
purpose of commercial/retail use.
Commissioner Asaro recused himself from the hearing of agenda items 1 and 2 due to a
conflict of interest. The Law Office in which Commissioner Asaro works is representing
the Applicant.
Craig Sklenar, General Planner read the following documents into the Record:
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- Memo dated 04.06.12 from City of Evanston staff
- Proposed Site Plan dated 04.06.12
- Current Survey submitted 04.06.12
- Zoning Analysis dated 04.06.12
- Text Amendment Application
- Map Amendment Application
- Memo dated 04.06.12 from Edgemark Development amending map amendment
application
- Zoning Committee of the Plan Commission Packet 10.26.11
- Staff memo dated 12.09.11 from Public Works
- October 2011 Traffic Impact Analysis
- Citizen letters and Comments
The Applicant, Edgemark Development LLC, presented their application for a text
amendment and map amendment to the properties at 2628 Gross Point Road and 2635
Crawford Avenue.
After the Applicant and their expert witnesses provided evidence and testimony to the
merits of their applications, Supporters of the proposed zoning changes were allowed to
speak.
Opponents of the proposed zoning changes were then allowed to provide cross-
examination questions to the Applicant and their expert witnesses. Questions from
opponents ranged from the traffic study methodology to the need of a new bank facility in
the area.
Following Cross-examination, two neighbors within 500’ of the proposed zoning changes
presented the Plan Commission a written request for a continuance to the May 9, 2012
meeting of the Plan Commission in order to provide a rebuttal to the Applicant’s
testimony. The continuance was granted by the Plan Commission, the hearing remained
opened to the May 9, 2012 meeting of the Plan Commission.
3. COMMITTEE REPORTS
The Comprehensive Plan Committee will convene April 25, 2012 at 7:30AM to
discuss updates to the Comprehensive Plan.
4. ADJOURNMENT
Commissioner Ford motioned for adjournment
Commissioner Putta Seconded the Motion.
Meeting Adjourned 9:50PM
The next regular Plan Commission meeting is scheduled for WEDNESDAY, MAY 9, 2012 at
7pm in COUNCIL CHAMBERS of the Lorraine H. Morton Civic Center.
5. ADJOURNMENT
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Commissioner Freeman motioned for adjournment, and Commissioner Shure seconded
the motion.
The meeting adjourned at 9:26 P.M.
Respectfully Submitted,
Craig Sklenar, AICP
General Planner, Community and Economic Development Department
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MEETING MINUTES
PLAN COMMISSION
Wednesday, May 9, 2012
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Scott Peters (Chair), Jim Ford, Richard Shure, Seth Freeman, Kwesi
Steele, Barbara Putta, David Galloway, Lenny Asaro, Stuart Opdycke (Associate)
Members Absent: Patricia Ledesma
Staff Present: Craig Sklenar, Ken Cox, Dennis Marino
Presiding Member: Scott Peters, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
With a quorum present, Chairman Peters called the meeting to order at 7:05 P.M.
2. APPROVAL OF APRIL 11, 2012 MEETING MINUTES
Commissioner Freeman motioned for approval of the April 11, 2012 meeting minutes
Commissioner Ford seconded the motion.
A voice vote was taken and the minutes were approved.
3. ZONING TEXT AMENDMENT 11PLND-0081
Continued from the April 11, 2012 Meeting of the Plan Commission: Amendment
of the Zoning Code Section 6-15-14-6 Table 2, to remove “Drive-through facility”
from the list of prohibited uses in Subarea 6 of the Central Street Overlay District.
4. ZONING MAP AMENDMENT 11PLND-0076
Continued from the April 11, 2012 Meeting of the Plan Commission: A petition by
Edgemark Development LLC, on behalf of JP Morgan Chase Bank, contract
purchaser of the subject property, to amend the Zoning Ordinance by requesting
the City Council to remove a parcel from the R2 Single Family Residential Zone
and place it within the B1a Business Zoning District for the purpose of
commercial/retail use.
Resident Joshua Huppert at 2630 Crawford Avenue requested an additional continuance
due to improper mailed notice of property owners within 500’ of the subject property for a
map amendment at 2635 Crawford Avenue. The 500’ notices were sent using a
database generated using the property address at 2628 Gross Point Road, which is the
applicant’s primary address for the project.
Ken Cox, Assistant City Attorney, stated that upon review of the request, the city
complied with intent of the regulations.
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However Plan Commissioners believed that intent of the regulations were to notify the
exact parcels that were to be amended by the map amendment, not a primary address.
Commissioner Freeman motioned to continue the hearing to the June 20, 2012 meeting
of the Plan Commission at 7:00PM
Commissioner Ford seconded the motion.
A voice vote was taken; the motion passes 7-0. The hearing will be continued to the
June 20, 2012 meeting of the Plan Commission at 7:00PM.
5. COMMITTEE REPORTS
None.
6. ADJOURNMENT
Commissioner Galloway motioned for adjournment
Commissioner Putta seconded the motion.
The meeting adjourned at 8:05 P.M.
Respectfully Submitted,
Craig Sklenar, AICP
General Planner, Community and Economic Development Department
The next regular Plan Commission meeting is scheduled for WEDNESDAY, JUNE
20, 2012 at 7pm in COUNCIL CHAMBERS of the Lorraine H. Morton Civic Center.
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MEETING MINUTES
PLAN COMMISSION
Wednesday, June 20, 2012
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Jim Ford, Seth Freeman, Kwesi Steele, David Galloway, Patricia
Ledesma
Members Absent: Scott Peters (Chair), Richard Shure, Lenny Asaro, Barbara Putta,
Stuart Opdycke (Associate)
Staff Present: Craig Sklenar, Ken Cox, Dennis Marino
Presiding Member: David Galloway, Vice Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
With a quorum present, Chairman Peters called the meeting to order at 7:08 P.M.
2. APPROVAL OF MAY 09, 2012 MEETING MINUTES
Commissioner Freeman motioned for approval of the May 09, 2012 meeting minutes
Commissioner Ford seconded the motion.
A voice vote was taken and the minutes were approved.
3. ZONING TEXT AMENDMENT 11PLND-0081
Continued from the May 09, 2012 Meeting of the Plan Commission: Amendment
of the Zoning Code Section 6-15-14-6 Table 2, to remove “Drive-through facility”
from the list of prohibited uses in Subarea 6 of the Central Street Overlay District.
4. ZONING MAP AMENDMENT 11PLND-0076
Continued from the May 09, 2012 Meeting of the Plan Commission: A petition by
Edgemark Development LLC, on behalf of JP Morgan Chase Bank, contract
purchaser of the subject property, to amend the Zoning Ordinance by requesting
the City Council to remove a parcel from the R2 Single Family Residential Zone
and place it within the B1a Business Zoning District for the purpose of
commercial/retail use.
Residents were allowed to provide opposing testimony to the Applicant’s presentations.
Residents Joshua Huppert at 2630 Crawford Avenue and Megan Lutz at 2637 Crawford
Avenue provided testimony that spoke in opposition of the map amendment at 2635
Crawford Avenue.
After testimony and cross examination of the witnesses were provided, the Plan
Commission allowed time for public comment. Comments spoke to concerns of traffic
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congestion, precedence of zoning changes and perceived need for a drive-through.
Comments supporting the project included the need to clean up the old Citgo station and
the desire to see development occur in this area of Evanston.
After all testimony was provided, Vice Chairman David Galloway closed the hearing to
begin deliberations amongst commissioners.
Commissioner concerns were mostly concerning the proposed site plan, stating that if it
were about the site plan and not the merits of a map or text amendment they would be
inclined to vote against the recommendation. Some commissioners were concerned
about the rezoning of residential properties to business zones, citing that this is done
rarely in the city.
Commissioner Ford motioned to provide the City Council with a favorable
recommendation to amend the Zoning Ordinance that creates Subarea 6a of the Central
Street Overlay District (oCSC) that would provide Drive-throughs as a Special Use.
Commissioner Steele seconded the motion.
A voice vote was taken; the motion passes 5-0.
Commissioner Ford motioned to provide the City Counicl with a favorable
recommendation to amend the Zoning Map that would change the underlying zoning of
the subject property at 2635 Crawford Avenue from an R2 Single Family Residential to a
B1a Business Zoning District.
Commissioner Galloway Seconded the Motion.
A voice vote was taken; the motion passes 3-2. Commissioners Freeman and Ledesma
opposed the vote.
5. COMMITTEE REPORTS
Craig Sklenar, General Planner, provided the Commission with an update concerning
the Comprehensive Plan Subcommittee. The Subcommittee will meet again July 18
at 7:30AM.
6. ADJOURNMENT
Commissioner Ledesma motioned for adjournment
Commissioner Steele seconded the motion.
The meeting adjourned at 10:45 P.M.
Respectfully Submitted,
Craig Sklenar, AICP
General Planner, Community and Economic Development Department
The next regular Plan Commission meeting is scheduled for WEDNESDAY, JULY
11, 2012 at 7pm in COUNCIL CHAMBERS of the Lorraine H. Morton Civic Center.
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For Planning & Development Committee meeting of July 23, 2012 Item PD1
Rental Unit Licensing
For Discussion
To: Honorable Mayor and Members of the City Council
Planning & Development Committee
From: Steve Griffin, Director of Community & Economic Development
Subject: Rental Unit Licensing Committee’s recommendation for the consideration
to amend Title 5, Chapter 8 of the City Code to Require the Licensing of
Rental Dwelling Units
Date: July 23, 2012
Recommended Action
Staff recommends that the Planning and Development Committee consider and discuss
the recommendations of the Rental Unit Licensing Committee.
Summary
On November 14, 2011, the Planning and Development Committee recommended a
mayoral-appointed committee be established to review proposed Ordinance 38-O-11,
regarding the licensing of rental dwelling units. At the direction of City Council, the
Rental Unit Licensing Committee was established and comprised of homeowners,
renters, real estate professionals, and Alderman with the following charge:
To ensure that the focus of the proposed program is based on life safety and
basic housing standards for the occupants of the property;
To ensure that the licensing program will be implemented with the goal of
compliance and not punishment, if inspections reveal life safety or basic
housing standard violations of rental dwelling units;
To ensure the incorporation of best practices discovered by review of other
municipalities and similar national communities;
To ensure that the proposed ordinance balances the needs of all concerned
parties.
The Committee met on four different occasions to review and discuss the draft
ordinance and offered the following recommendations:
¾ Section 5-8-4(A)6, the Committee recommends the consideration to accept floor
plans that may not be “to scale”, but provide sufficient detail that meet property
Memorandum
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maintenance standers of the unit. The floor plan is to depict the living space such as
the number of bedrooms, living room, and kitchen.
¾ Section 5-8-4(B), the Committee recommends the consideration of a fee schedule
that prorates the $26.00 annual license fee for multi-unit buildings that would be
subsequently adopted by the City Council.
¾ Section 5-8-5(A), the Committee recommends language amendment stating “The
City shall may inspect all any rental Units no less than once every four (4) years.”
(CDBG code compliance will still remain on a 2 year cycle). The ordinance will
provide the inspector with the ability to enter the unit and inspect for the safety of the
building.
¾ 5-8-5(C), the Committee recommends the consideration to amend the language of
the ordinance that would extend the license periods until the end of an established
compliance schedule.
¾ 5-8-7(B), the Committee interpret that the intent of this section applies to the
submission of false information and/or lack of submission of accurate and true
information.
¾ Section 5-8-8(A), the Committee came to consensus that egregious violations such
as: “Life Safety”; “Building Regulations”; “Housing Regulations”; “Zoning”; “Health
and Sanitation”; and Nuisance premises, should be a fundamental part of licensing
rental units, denial of the license, and/or revocation.
¾ Section 5-8-8(B), the Committee recommends the consideration to revise the
language in this section to require the Community and Economic Development
Director to send any notices of license revocation “Not less than three (3) (14)
business days prior to revoking a hearing to revoke a license..”
¾ 5-8-8(C), the Committee recommends the consideration to continue the practice of
“hearings shall be conducted by the City Manager”.
¾ Section 5-8-8(E), the Committee recommends the elimination of the section in its
entirety, which called for a 180 day wait period for the issuance of a new license to
any rental unit where a license was revoked for over occupancy or nuisance.
¾ Section 5-8-9(C), the Committee recommends the elimination of the section in its
entirety, which prohibits the City Clerk from issuing transfer stamps unless the
grantor or seller present a current and valid license for every premise unit;
Nuisance Ordinance Process
In 2007, The Evanston City Council amended the Nuisance Premises ordinance which
allows the Evanston Police Department to hold landlords, managers and building
owners accountable for encouraging or permitting criminal activity on their properties;
and enables the Police Department to keep watch over Evanston’s neighborhoods with
the intent of curbing the effects of disruptive behavior and crime on individuals in their
homes, businesses and on the public way. This ordinance is a fundamental part of the
denial of a rental license. Pursuant to the Nuisance Premises ordinance, the Chief of
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Police can deem a property to be a nuisance premises after either one felony or two
misdemeanors/ordinance violations, specifically arrests or citations, occur within a six-
month period on-site. Once a property is declared a nuisance premises, the ordinance
requires that the property owner/manager meet with the Chief of Police within 30 days
to develop and implement measures designed to abate the nuisance. Property
owners/managers who fail to implement a successful plan of correction may ultimately
receive fines from the City’s Division of Administrative Hearings.
License Revocation Process
To establish consistency, Staff recommends the continued use of the license revocation
process that applies across the board to all licenses, departments, and functions
reviewed by the City. The current revocation is in place:
1. All parties are apprised of the procedure for license revocation hearings and
given the opportunity to present relevant evidence and testimony;
2. City Manager or his/her designee conducts the hearing and shall have the
authority to maintain order and decorum in the hearing;
3. Hearing takes place;
4. City Manager concludes hearing with fact and argument portion;
5. City Manager makes findings on the record (Order of Revocation, Suspension for
a definite time, or other relief at that time.)
6. Order is prepared and transmitted (via regular mail and electronic mail) to the
licensee within three (3) business days of the conclusion of the hearing.
To avoid license revocation landlords may correct cited violation issues during any time
of the revocation process. The City acknowledges that due-diligence of compliance by
landlords is not considered a violation of the City Code, but compliance.
Overall, the committee suggests that rental inspections focus on life safety and basic
housing standards for the occupants of the property. The goal of the proposed
ordinance is compliance and not punishment.
Attachments:
Ordinance 52-O-07
Ordinance 38-O-11
Rental License Committee Minutes of 3-22-12, 4-19-12, 4-19-12(2), & 5-17-12
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6/14/2012
10/27/2011
10/3/2011
6/16/2011
38-O-11
AN ORDINANCE
Amending Title 5, Chapter 8 of the City Code
to Require the Licensing of Rental Dwelling Units
WHEREAS, the City of Evanston is a home-rule municipality pursuant to
Article VII of the Illinois Constitution of 1970; and
WHEREAS, as a home rule unit of government, the City has the authority
to adopt ordinances and to promulgate rules and regulations that protect the public
health, safety, and welfare of its residents; and
WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970
states that, generally, “a home rule unit may exercise any power and perform any
function pertaining to its government and affairs including, but not limited to, the
power… to license”; and
WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970,
which states that the “powers and functions of home rule units shall be construed
liberally,” was written “with the intention that home rule units be given the broadest
powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and
WHEREAS, the Illinois Municipal Code states that “the corporate
authorities of each municipality may fix the amount, terms, and manner of issuing and
revoking licenses” (65 ILCS 5/11-60-1); and
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WHEREAS, pursuant to its home rule authority, the City has adopted, as
part of the Evanston City Code of 1979, as amended (“City Code”), by reference, the
2003 International Property Maintenance Code, 2003 International Building Code, 2003
International Residential Code, 2003 International Plumbing Code, 2005 National
Electrical Code, 2003 International Mechanical Code, 2003 International Fire Code, and
the 2003 National Fire Protection Association 101, Life Safety Code; and
WHEREAS, the City equally enforces the aforementioned codes against
lodging establishments and rental dwelling units City-wide; and
WHEREAS, pursuant to its home rule authority and the Illinois Municipal
Code, the City licenses lodging establishments, including boarding houses, dormitories,
fraternity houses, furnished rooming houses, hotels, lodging houses, private clubs,
retirement hotels, rooming houses, and sorority houses; and
WHEREAS, at present, the City does not license rental dwelling units; and
WHEREAS, licenses are not fundamental rights subject to substantive
due process, but property rights subject to the established rational basis analysis of
economic regulation (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d
1124); and
WHEREAS, it is well-settled law in Illinois that it is within the power of
municipalities to license rental dwelling units (see Oak Park Trust & Savings Bank v.
Village of Mount Prospect,181 Ill.App.3d 10); and
WHEREAS, a survey of the members of the Illinois Association of Code
Enforcement, conducted during the week of October 17, 2011, found seventeen (17)
municipalities that license rental dwelling units, a list of which is attached to this
Ordinance 38-O-11 as Exhibit A and incorporated herein by reference; and
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WHEREAS, on July 25, October 10, and November 14, 2011, the Planning
and Development Committee (“P&D Committee”) of the City Council held meetings in
compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.), to
consider the licensing of rental dwelling units, received exhaustive input from the public
regarding the same, and recommended the Mayor appoint, with City Council approval, a
special committee comprised of homeowners, renters, real estate professionals, and
Aldermen, to review the proposed ordinance and recommend amendments thereto; and
WHEREAS, on March 22, April 19, May 17, and June 14, 2012, the special
committee held meetings in compliance with the provisions of the Illinois Open Meetings
Act, considered the proposed ordinance, received additional input from the public, and
proposed amendments thereto; and
WHEREAS, on July 23 and August 13, 2012, the P&D Committee held
meetings, in compliance with the provisions of the Illinois Open Meetings Act, considered
the recommendation of the special committee, received additional input from the public,
and adopted its recommendations; and
WHEREAS, on August 13 and September 10, 2012, the City Council held
meetings, in compliance with the provisions of the Illinois Open Meetings Act, considered
the recommendation of the P&D Committee, received additional input from the public,
and adopted said recommendation; and
WHEREAS, the City Council has determined that there is a compelling
governmental interest in licensing rental dwelling units in order to protect the health,
safety, and welfare of City residents; and
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WHEREAS, it is well-settled law that the legislative judgment of the City
Council must be considered presumptively valid (see Glenview State Bank v. Village of
Deerfield, 213 Ill.App.3d 747) and is not subject to courtroom fact-finding (see National
Paint & Coating Ass’n, supra),
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: Title 5, Chapter 8 of the City Code is hereby deleted in its
entirety and replaced with the following, titled “Licensing of Rental Dwelling Units”:
5-8-1: PURPOSE:
The purpose of this Chapter is to promote the public health, safety, and welfare by
requiring the licensing of all rental dwelling units within the City of Evanston.
5-8-2: DEFINITIONS:
For the purposes of administering this Chapter, these definitions shall apply:
DIRECTOR: The Director of the City of Evanston Community & Economic Development
Department or his or her designee.
UNIT: Shall have the same definition as “dwelling unit” in Section 6-18-3 of this Code.
OWNER: Any person, agent, operator, firm or corporation having a legal or equitable
interest in real property; or recorded in the official records of the state, county, or
municipality as holding the title to the real property; or otherwise having control of the
real property, including the guardian of any such person, or the executor or
administrator of the estate of any such person. Throughout this Chapter, the singular
shall include the plural.
5-8-3: LICENSE REQUIRED; LICENSES NON-TRANSFERABLE:
(A) License Required: It shall be unlawful for any person to rent or offer for rent any
Unit, located within the City, for which there is no current and valid license issued
pursuant to the terms of this Chapter. Notwithstanding the foregoing, no license
shall be required for:
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1. Owner-occupied Units;
2. Units located in Two-Family Dwellings, as defined in Section 6-18-3 of this
Code, when one (1) Unit therein is Owner-occupied;
3. Units that are neither occupied nor for rent, such as those registered as
Vacant Buildings pursuant to Title 4, Chapter 20 of this Code;
4. Lodging rooms or rooming units as defined in Section 6-18-3 of this Code
and/or governed by Title 5, Chapter 2 of this Code;
5. Units licensed and inspected by the State of Illinois or the Federal
Government, including, but not limited to, nursing homes, retirement
centers, rest homes; and/or
6. Units owned by governmental agencies or public housing authorities.
(B) Licenses Non-Transferable: No license shall be transferred to another Unit.
5-8-4: LICENSE APPLICATIONS; FEES; AMENDMENTS; EXPIRATION:
(A) License Applications: Every Owner who applies for a license to rent a Unit, a
renewal of such a license, or an amendment to such a license, shall file with the
City, no later than December 31 of each year and on a form generated and
provided by the Director, a written and signed application, which he/she certifies
is true and correct. Every such application shall contain information including,
but not limited to, the following:
1. The name, street address, telephone number, and e-mail address of: each
Owner of the Unit; and/or a responsible partner or officer if the Owner is a
partnership or voluntary unincorporated association; and/or the registered
agent if the Owner is a corporation or limited liability company;
2. The name, street address, telephone number, and e-mail address of a
natural person twenty-one (21) years of age or older, designated by the
Owner as the authorized agent for receiving notices of City Code
violations and for receiving process, in any court proceeding or
administrative enforcement proceeding, on behalf of such Owner in
connection with the enforcement of the City Code. Notwithstanding the
foregoing, this person may be between eighteen (18) and twenty-one (21)
years of age provided that the license application includes proof that said
person has a valid realtor’s license issued pursuant to the Illinois Real
Estate License Act, 225 ILCS 454-1-1 et seq., as amended. This person
must maintain an office and/or reside in Cook County, Illinois. An Owner
who is a natural person and who meets the requirements of this
Subsection may designate him/herself as agent;
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3. The name, street address, telephone number, and e-mail address of the
Owner’s agent for the purpose of managing, controlling or collecting rents,
and any other person who is not an Owner but who controls such rental
Unit, if any;
4. The name, street address, and telephone number of each company that
provides an insurance policy for the rental Unit;
5. The street address and property index number(s) of the property whereon
the rental Unit is located.
6. A floor plan of the rental Unit that indicates the square footage and
intended purpose of each room.
7. A statement that the Owner is aware of and shall comply with the portions
of the City Code applicable to the business of offering Unit(s) for rent.
(B) License Fees: The Owner of a rental Unit shall pay an annual license fee of
twenty-six dollars ($26.00) for each such Unit when he/she files a license
application or renewal. The fee for multi-unit buildings shall not be prorated by
means of a schedule adopted by the City Council. Failure to pay the annual fee
for any such license within six (6) weeks of license expiration shall result in an
additional late charge of thirty percent (30%).
(C) Refusal to Issue License: The City may refuse to issue a license for any Unit
that suffers from any cause for revocation set forth in Section 8 of this Chapter
and/or if the application for such a Unit indicates that such a violation exists (e.g.,
the submitted floor plan indicates insufficient means of egress). The City
reserves the right to inspect any Unit before issuing a license for said Unit.
(D) License Amendments: Whenever there is a change in the required information
for a license application the Owner shall, within twenty (20) days of such change,
apply for an amendment to the license for said Unit. There shall be no additional
fee for filing a license amendment.
(E) License Expiration: Each license shall automatically expire one (1) year after its
date of issuance.
5-8-5: INSPECTIONS:
(A) The City shall may inspect all any rental Units no less than once every four (4)
years. The City shall provide notice to the Owner of a rental Unit, and/or the
Owner’s local agent, of upcoming inspections via First Class U.S. Mail, sent at
least twenty-one (21) days before said inspection.
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(B) When an inspection of a rental Unit reveals any violations of the City Code, the
Director shall establish a compliance schedule. In establishing a compliance
schedule, the Director shall determine the minimum time reasonably necessary
to correct the violations based upon the number and severity of the violations.
The Director shall send notice, via First Class U.S. mail, to the property Owner or
his/her local agent at the address provided on the most recent license
application. Said notice shall include the following:
1. Description of the relevant Unit, sufficient for identification;
2. A list of the violations of the City Code;
3. The possible penalties for said violations; and
4. The date upon which the licensing re-inspection shall occur.
(C) The City shall perform a licensing re-inspection of the rental Unit at the end of the
compliance schedule. The fact that a unit is the subject of a compliance
schedule shall not prohibit renewal of the license for said unit.
(D) The Owner of the rental Unit or his/her local agent shall correct all City Code
violations cited in the aforementioned notice by the end of the compliance
schedule. If the Owner or his/her local agent fails to make such corrections, the
Owner may be adjudged liable for said Code violations and the license for said
Unit shall be subject to revocation pursuant to the terms of this Chapter.
5-8-6: POSTING OF LICENSE REQUIRED:
It shall be unlawful for any Owner of a rental Unit within the City to fail to post the
license for said Unit, issued according to the terms of this Chapter, or a true copy
thereof, conspicuously upon the premises wherein said Unit is located.
5-8-7: PENALTIES:
(A) Any person found liable for renting or offering for rent any Unit, located within the
City, for which there is no current and valid license issued pursuant to the terms
of this Chapter, shall be fined five hundred dollars ($500.00) for the first offense,
one thousand dollars ($1000.00) for the second offense in any one (1)-year
period, and two thousand five hundred dollars ($2,500.00) for the third and any
subsequent offense in any one (1)-year period. A separate offense shall be
deemed committed each day during which a violation occurs or continues.
(B) Any person found liable for failing to amend a license as required by this Chapter
and/or submitting false information on a license application, license renewal,
and/or a license amendment filed pursuant to this Chapter, shall be fined one
hundred dollars ($100.00) for the first offense, two hundred fifty dollars ($250.00)
for the second offense in any one (1)-year period, and five hundred dollars
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($500.00) for the third and any subsequent offense in any one (1)-year period.
Each day that such information remains uncorrected by the owner(s) shall
constitute a separate and distinct offense.
(C) Any person found liable for failing to post a license as required by this Chapter
shall be fined one hundred dollars ($100.00). A separate offense shall be
deemed committed each day during which a violation occurs or continues.
(D) Any fines shall be debts due and owing to the City that the City may collect by
any means allowed by law, including, but not limited to, filing a lien against the
Unit or the premises wherein said Unit is located.
5-8-8: REVOCATION; REVOCATION PROCEDURES:
(A) The Director may revoke a license issued pursuant to the terms of this Chapter
for any of the following reasons:
1. If the Owner of the relevant rental Unit or his/her local agent violates any
of the terms of this Chapter;
2. If the rental Unit or its use suffers from and/or creates any violations of the
following portions of the City Code: Title 4, “Building Regulations;” Title 5,
“Housing Regulations;” Title 6, “Zoning,” including, but not limited to,
occupancy by more than three (3) unrelated persons living together as a
single housekeeping unit; Title 8, “Health and Sanitation;”
3. If the Owner of the relevant rental Unit or his/her local agent is deemed to
have maintained a Nuisance Premises in the Unit or on the premises
wherein said Unit is located, in violation of Section 9-5-4 of the City Code;
4. If, pursuant to Title 4, Chapter 20 of the City Code, the Director deems the
rental Unit, or the premises wherein the Unit is located, to be a Vacant
Building, as defined therein; and/or
5. If the City or other governmental agency condemns the rental Unit or the
premises wherein the Unit is located.
(B) Not less than three (3) fourteen (14) business days prior to revoking a revocation
hearing for a license issued pursuant to the terms of this Chapter, the Director
shall send, via First Class U.S. mail, a notice of revocation hearing to the Owner
or his/her authorized agent at the address provided on the most recent license
application. Notice shall be sufficient if sent to the address of the authorized
agent indicated on the license application. Said notice shall include the following:
1. Description of the relevant Unit, sufficient for identification;
2. A statement that the license for said Unit is subject to revocation;
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3. A statement of the reasons for the revocation;
4. The date and time upon which a revocation hearing shall occur; and
5. The location for said revocation hearing.
(C) Hearings shall be conducted by the City Manager in accordance with procedures
drafted by the Corporation Counsel.
(D) Within ten (10) business days after the close of the hearing, the City Manager
shall issue a written decision that shall constitute a final determination for
purposes of judicial review pursuant to the Illinois Administrative Review Law,
735 ILCS 5/3-101 et seq., as amended. In reaching a decision, the City Manager
may consider any of the following:
1. The nature of the violation.
2. The nature and extent of the harm caused by the licensee's action or
failure to act.
3. The factual situation and circumstances surrounding the violation.
4. Whether or not the action or failure to act was willful.
5. The record of the licensee with respect to violations.
(E) The Director shall not reinstate a license for a rental Unit that has been revoked
pursuant to the terms of this Chapter. The Owner of such a Unit or his/her local
agent must apply for a new license for said Unit pursuant to Section 4 of this
Chapter. The Director shall not issue a new license for the rental Unit until a City
inspection of the Unit reveals no violations of the City Code. If the license was
revoked due to over-occupancy and/or violation(s) of Section 9-5-4 of the City
Code, the Director shall not issue a new license for the rental Unit until at least
one hundred eighty (180) days have elapsed since the date of revocation.
5-8-9: ENFORCEMENT:
(A) The City may enforce the terms of this Chapter by any lawful means, including,
but not limited to, proceedings in the City’s Division of Administrative Hearings or
the Circuit Court of Cook County.
(B) The Director may refuse to issue any permit(s) required by the City Code for any
construction, alteration, installation, razing or other work done in or on any rental
Unit, or the premises wherein said Unit is located, or any certificate of occupancy
required by the City Code for such a Unit or the premises wherein said Unit is
located, unless the Owner or other applicant for such permit(s) and/or
certificate(s) presents a current and valid license for every such Unit.
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(C) The City Clerk shall issue no real estate transfer tax stamps for a transfer
affecting the premises wherein any rental Unit(s) is/are located unless the grantor
or seller presents a current and valid license for every such Unit.
(D C) Records kept by the City for the purposes of enforcing the terms of this Chapter
shall constitute evidence in the courts of the State of Illinois with regards to any
action filed pursuant to the City’s Residential Landlord and Tenant Ordinance, as
set forth in Title 5, Chapter 3 of this Code.
5-8-10: SEVERABILITY:
That if any provision of this Chapter or application thereof to any person or
circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect
other provisions or applications of this Chapter that can be given effect without the
invalid application or provision, and each invalid provision or invalid application of this
Chapter is severable.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: This ordinance shall be in full force and effect on January 1,
2013, after its passage, approval, and publication in the manner provided by law.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2012
Adopted:___________________, 2012
Approved:
__________________________, 2012
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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EXHIBIT A
Illinois Municipalities Known to
License Rental Dwellings
Aurora
Batavia
Carpentersville
Des Plaines
Elmwood Park
Glendale Heights
Hanover Park
Midlothian
Mount Prospect
Oak Park
Rolling Meadows
Round Lake Beach
Streamwood
Waukegan
West Chicago
Westmont
Woodridge
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Page 1 of 3
Rental Unit Licensing Committee
MEETING MINUTES
RENTAL UNIT LICENSING COMMITTEE
Thursday, March 22, 2012
7:00pm
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2402
Members Present: Albert Bowen, Richard Buchanan, Jane Evans, Barbara Janes, Lisa
Pildes, James R. Schermerhorn, Alderman Judy Fiske, Alderman
Donald Wilson, Jared Cogan (NU Student Representative)
Members Absent: Paul Arntson, Dana Carroll, Steven Monacelli, Pat Phillips, Niabi
Schmaltz, Alderman Jane Grover
Staff Present: Steve Griffin, Shanee Weston, Jeff Murphy
Presiding Member: Mayor Elizabeth Tisdahl
DECLARATION OF QUORUM
With a quorum present, Mayor Elizabeth Tisdahl called the meeting to order at 7:04pm.
INTRODUCTION
Mayor Tisdahl began the first committee meeting with an introduction requesting
members to introduce themselves to the group. She followed introductions with the
reading of the charge for the committee for the record, which is the following: to ensure
that the focus of the proposed program is based on life safety and basic housing
standards for the occupants of the property; to ensure that the licensing program will be
implemented with the goal of compliance and not punishment, if inspections reveal life
safety or basic housing standard violations of rental dwelling units; to ensure the
incorporation of best practices discovered by review of other municipalities and similar
national communities; and to ensure that the proposed ordinance balances the needs of
all concerned parties. Mayor Tisdahl asked the committee to note that the charge does
not relate to the three (3) unrelated law.
STAFF REPORTS
Mr. Griffin reviewed and discussed with the committee the existing registration rental
buildings ordinance and compared it to the new proposed ordinance for licensing rental
dwelling units
Ms. Evans commented that the ordinance should indicate that landlords must notify the
tenant of violations, adding this amendment would bring forth buy-in.
Alderman Wilson requested staff to work on a graduated fee scale for the license fee.
He suggested that maybe the inspectors should inspect some of the units, and then the
City “may” or has the option to inspect all units. This would reduce the burdens
expressed, but keep the goal. He further recommended that staff take out the word
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Page 2 of 3
Rental Unit Licensing Committee
“shall” and “all buildings…” The Mayor seconded that request, and added she would
feel better with 20% of units expected than just one on every floor inspected.
Mr. Bowen explained that the change with the Section 8 inspection process duplicates
efforts. Mr. Griffin will bring the Section 8 inspection process back to the committee.
Committee members inquired if the denial of transfer stamps was considered by the
Corporation Council. Also, the committee felt as though the notice provision stating 3
business days in section 5-8-8(B) may not be enough days of notice. Mr. Griffin assured
the committee that staff will look into this.
Ms. Janes proposed that the committee consider police calls for the ordinance.
Alderman Wilson questioned “how do you tie in nuisance premise?” Ms. Weston
explained Crime-Free Programs adopted by many municipalities and how it has been
tied in with the licensing process and ordinance. Mr. Griffin provided Schaumburg as an
example, and stated that staff will bring back further research on Crime-Free Programs
of other municipalities. Mr. Griffin will also provide the committee with a copy of the
City’s nuisance ordinance.
Alderman Wilson informed the committee that he is currently working with others on the
current amended ordinance relating to the three (3) unrelated ordinance, for Zoning,
and welcomes suggestions. He emphasized to the committee that “we have to be
careful to separate the three unrelated issue, this is about safety of units or property
maintenance.”
There was a consensus by the committee that the reference to “6 months” for
revocation regarding the over occupancy ordinance in section 5-8-8(E) and how it
should be removed from the ordinance.
Alderman Fiske recommended that the requirement of floor plan submissions be
enforced. She also recommended that if there is a four (4) bedroom unit, then 4 people
should be allowed to reside in unit.
Mr. Griffin informed the committee that Property Maintenance Inspectors will focus on
cases with open violations and that inspections will occur for the first year on these non-
compliance properties.
Mr. Griffin assured the committee that staff will provide an analysis on bed bugs for the
next meeting.
Staff informed the committee that if a property is dangerous the City will inspect
according to section 5-8-5(B) of the City Code. Mr. Griffin stressed that “this is about
safety”. Overcrowding is still looked at, Mr. Griffin added, and “we will always
recommend to go, inspect, and to make sure the darn thing is safe”. Ms. Janes asked
for staff to provide the process of determining a dangerous property. She stated “we
may need to look at permits and to look at what is being determined in the field.”
NEW BUSINESS
Committee agreed that the next meeting date will be April 19, 2012.
ADJOURNMENT
The meeting adjourned at 8:52pm, on March 22, 2012.
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Page 3 of 3
Rental Unit Licensing Committee
Respectfully Submitted,
Shanee Weston
Management Analyst, Community & Economic Development
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DRAFT
1
MEETING MINUTES
RENTAL UNIT LICENSING COMMITTEE
Thursday, April 19, 2012
7:00pm
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2402
Members Present: Paul Arntson, Albert Bowen, Jane Evans, Barbara Janes,
Steven Monacelli, Pat Phillips, Lisa Pildes, James R.
Schermerhorn, Niabi Schmaltz, Mayor Elizabeth Tisdahl,
Alderman Judy Fiske, Alderman Donald Wilson,
Members Absent: Dana Carroll, Pat McPherson
Staff Present: Steve Griffin, Shanee Weston, Jeff Murphy
Presiding Member: Alderman Judy Fiske
INTRODUCTION
Alderman Fiske began the meeting with an introduction and informed the
Committee that the Mayor was unable to attend the beginning of the meeting,
therefore Alderman Fiske chaired the meeting.
DECLARATION OF QUORUM: ALDERMAN FISKE, CHAIR
With a quorum present, Alderman Judy Fiske called the meeting to order at
7:05pm.
APPROVAL OF MARCH 22, 2012 MEETING MINUTES
A motion to approve the minutes was moved by Alderman Wilson and Alderman
Grover seconded the motion to approve the minutes. A voice vote was taken and
the minutes were unanimously approved.
CITIZEN COMMENT
Andrew Roberts (1009 Wesley Ave.), representing the Evanston Properties
Association, informed the Committee that the members will be receiving a packet
from the organization in the mail.
Barry Beansen (1901 Sherman Ave.), suggested attaching license fee to water
bill.
Michael Morand (3036 Central St.), expressed a concern for the potential of
abuse by tenants of the proposed ordinance.
240 of 326
DRAFT
2
Bernard Hammer (1455 Tower Rd.), representing a property owner in Evanston,
informed the Committee that he has provided Ken Cox, Staff Attorney, a letter
regarding the assessment of fees for rental licensing. Mr. Hammer read Ken
Cox’s response letter. Mr. Hammer will submit further comments in writing to Mr.
Griffin for distribution to the Committee.
Judy Roettig (Chicagoland Apartment Association), informed the Committee
that the association was around for the adoption of the Rental Registration
ordinance in 2008. Ms. Roettig is concerned about the assessment of inspection
fee and referred to November 2011 memo from Community & Economic
Development.
Mike Tanner (2237 Ridge), feels that proposed is a “heavy handed tactic” to
enforce.
Bilha Salom Hoffman, wants the Committee to consider that what is proposed is
“bad business for Evanston”. She would like the consideration of her as a
property owner as a small business owner.
Howard Handler (Realtors Association), would like the Committee to consider
‘why licensing is impossible to enforce and denies due process’. He expressed
that rental registration process should continue.
Irene McKirdy, would like clarification from the Committee regarding occupancy.
Ms. McKirdy als inquired if meeting minutes reflect the comments of citizens and
on a factual basis. Alderman Fiske assured tenant that the meeting minutes
reflect what was said at the previous meeting.
STAFF REPORTS
Mr. Griffin provided the Committee with an update on Bed Bugs from the Health
Department state that a proliferation of, or evidence of would not be grounds for
unsafe for occupancy and does not weigh in for the licensing. He added that the
Health Department would weigh in regarding rodent harboring, lack of running
water in the inspection process. Mr. Schermerhorn spoke of frustration of all the
expenses of running a building and stated it has morphed into a “bureaucratic
beast” that needs to be fed.
Mr. Griffin informed the Committee that the HUD Inspection process was
provided in the packet and introduced Jeff Murphy, Building and Inspection
Services Division Manager, to provided pros and cons for using the HUD
inspection in lieu of using City inspectors for the inspection process of rental unit
license. Mr. Murphy informed the Committee that there is a total of 870 dwelling
units in the City that are subsidized housing, 200 are dwelling units for elderly
and disabled. There are 625 voucher holders that don’t live in HUD owned
properties; these individuals live in rental buildings throughout the City which is
6% of the rental inventory. The pros of using the HUD inspection for licensing
would mean marginally less inspections, the City can work with HUD and Police
to get HUD voucher holders out of properties where there are substantial code
241 of 326
DRAFT
3
violations. The cons of using the HUD inspection for licensing would be the that
HUD violations cannot be enforced by City Property Maintenance Inspectors;
HUD does not consider City Code; HUD inspects voucher holder units not the
entire building or common area but not quantified; landlords are reluctant to
share inspection information with staff; HUD staff are difficult to reach and does
not communicate with City staff. Mr. Murphy clarified to Ms. Janes that HUD
voucher holders are the same as Section 8 recipients. There are 45 scattered
buildings throughout Evanston. Mr. Griffin summarized that HUD inspections
could be useful information, but not take the place of actual inspections for the
City. Mr. Griffin emphasized that the focus of the inspections are on properties
with open violations and cases yet to be resolved. We are giving them time to fix
violations prior to the issuance of license. Alderman Wilson noted he would like
to see a policy referring to the HUD reports if all inspections were like A+, and not
written into the ordinance. He added, ‘just because you have a good report from
HUD doesn’t mean we will issue a license’. Alderman Wilson clarified that HUD
inspections could be a “data point” or course of reference, not to rely exclusively
on HUD report.
Mr. Griffin informed the Committee the he and staff met with Commander Parrot
of EPD regarding the nuisance ordinance. The police are yet to claim a property
a nuisance over the past year, there has been less than a handful of nuisance
claims over the past several years. Mr. Griffin stated that the Police will continue
to use the ordinance as a tool to deal with problem properties. The EPD will
report nuisance properties for the City, and the severity of property would
determine of revocation. If problems exist, the City will check back the next year
to see if the problem still exist, and procedures will be developed if a license
scheme is set up. Ms. Evans believes there is a direct correlation to activity pre-
nuisance ordinance. The nuisance ordinance has “teeth to it” that allow the
Police and Fire to do their job and a tool that give credence to the neighbors. Mr.
Monacelli inquired as to what ithe penalty for the nuisance ordinance is. Mr.
Griffin emphasizes that a property should not receive a rental license if a
nuisance premise violation is determined. What is the basis for a nuisance
ordinance, Ms. Pildes inquired. Mr. Griffin quoted the City Code of Section 9-5-
4(2) “in any six (6) month period, the premise is the site of two (2) or more
offenses which are misdemeanors under state or federal law of violation of this
code”. Whoever is at the property is innocent till proven guilty. Ms. Pildes states
that there are many instance if a ticket is written and, if written, if it stands in
Administrative Adjudication. She further inquired how minor do violations of
section 9-5-4(2)v and (w) have to be. Mr. Griffin explained that the Police will
enforce the nuisance ordinance, but Property and Zoning will enforce section (v)
and (w). Ms. Pildes has a problem with what is written and what is said, she want
to know what will be enforced. Alderman Wilson clarified that there are particular
ordinances the Police will be interested in enforcing, and that the scope of what
we’re doing has nothing to do with what the Committee is looking at. The
determination of issuing a license is based upon a nuisance premise being cited.
If a premise continues to be so bad the license could be revoked. Mr. Monacelli
242 of 326
DRAFT
4
was notified that the over-occupancy ordinance is not up for discussion. He also
inquired that if a revocation occurred what would happen to the tenant and all
his/her belongs. Mr. Griffin responded that it would be an issue between the
tenant and the landlord. He hadded the City will develop a compliance schedule.
The consensus of the Committee was that the City nuisance ordinance should be
a fundamental part of licensing rental units and the denial of the license.
Staff presented suggested changes requested from the first meeting with the
discussion / general consensus on the following changes that will be
recommended to the City Council:
Consider a fee schedule revision to prorate the $26 annual license fee for
multi-unit buildings 5-8-4 (B). The City will issue one form that has multiple
units listed on it. The City Council will decide on what the fee schedule is,
which will not be within the Rental Unit Licensing Ordinance. Alderman
Grover recognized that the fee considers the cost for the inspection
program;
Revise the language in 5-8-5 (A) so that the City “may” inspect “any” rental
units no less than once every 4 years. (CDBG code compliance will still
remain on a 2 year cycle). The ordinance will allow the inspector to have
the ability to go in and inspect to ensure the safety of the building. Mr.
Arnston received clarification that with the license you have the leverage
to inspect, with the registration you go through Circuit Court;
Revise language in 5-8-8 (B) to provide that the Community and Economic
Development Director send any notices of license revocation not less than
“14” business days prior to “a hearing to revoke” a license;
Eliminate section 5-8-8 (E) entirely that called for a 180 day wait period for
the issuance of a new license to any rental unit where a license was
revoked for over occupancy or nuisance;
Eliminate section 5-8-9 (C) that prohibits the City Clerk from issuing
transfer stamps unless the granter or seller present a current and valid
license for every premise unit;
NEW BUSINESS
The Committee did not come to a consensus to accessing a graduated fee or
removing the exception of owner occupied flats. Mr. Murphy explained the
inspections are estimated $45 per building, 15 minutes to inspect the unit and 15
minutes for the common area. Staff informed the Committee that hardware and
technology would be needed.
Other Committee discussions included the 3 unrelated rule (possible
amendments to it and how such violations would be treated via licensing), tenant
and / or landlord rights and impacts for licenses that are not issued or revoked.
243 of 326
DRAFT
5
Committee agreed that the next meeting date will be May 17, 2012 at 7:00pm:
Provide additional information on when / how fines would be imposed via
section 5-8-7(B). The Committee would like for it to specify that if “false
information” is submitted a fine could be imposed by Administrative
Adjudication if “deliberately” or “intention to deceive”.
Provide a summation of the Committee’s suggestions and
recommendations of the draft rental licensing ordinance that will be
included in a staff report to the Planning and Development Committee &
Mayor and City Council.
Provide a final mark up of Draft ordinance suggested changes for
Committee review.
ADJOURNMENT
The meeting adjourned at 9:30pm, on March 22, 2012.
Respectfully Submitted,
Shanee Weston
Management Analyst, Community & Economic Development
244 of 326
Approved on May 17, 2012
1
MEETING MINUTES
RENTAL UNIT LICENSING COMMITTEE
Thursday, April 19, 2012
7:00pm
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2402
Members Present: Paul Arntson, Albert Bowen, Jane Evans, Barbara Janes,
Steven Monacelli, Pat Phillips, Lisa Pildes, James R.
Schermerhorn, Niabi Schmaltz, Mayor Elizabeth Tisdahl,
Alderman Judy Fiske, Alderman Donald Wilson,
Members Absent: Dana Carroll, Richard Buchanan
Staff Present: Steve Griffin, Shanee Weston, Jeff Murphy
Presiding Member: Alderman Judy Fiske
INTRODUCTION
Alderman Fiske began the meeting with an introduction and informed the
Committee that the Mayor was unable to attend the beginning of the meeting;
therefore Alderman Fiske chaired the meeting.
DECLARATION OF QUORUM: ALDERMAN FISKE, CHAIR
With a quorum present, Alderman Judy Fiske called the meeting to order at
7:05pm.
APPROVAL OF MARCH 22, 2012 MEETING MINUTES
A motion to approve the minutes was moved by Alderman Wilson and Alderman
Grover seconded the motion to approve the minutes. A voice vote was taken and
the minutes were unanimously approved.
CITIZEN COMMENT
Andrew Roberts (1009 Wesley Ave.), representing the Evanston Properties
Association, informed the Committee that the members will be receiving a packet
from the organization in the mail.
Barry Beansen (1901 Sherman Ave.), suggested attaching license fee to water
bill.
Michael Morand (3036 Central St.), expressed a concern for the potential of
abuse by tenants of the proposed ordinance.
245 of 326
Approved on May 17, 2012
2
Bernard Hammer (1455 Tower Rd.), representing a property owner in Evanston,
informed the Committee that he has provided Ken Cox, Staff Attorney, a letter
regarding the assessment of fees for rental licensing. Mr. Hammer read Ken
Cox’s response letter. Mr. Hammer will submit further comments in writing to Mr.
Griffin for distribution to the Committee.
Judy Roettig (Chicagoland Apartment Association), informed the Committee
that the association was around for the adoption of the Rental Registration
ordinance in 2008. Ms. Roettig is concerned about the assessment of inspection
fee and referred to November 2011 memo from Community & Economic
Development.
Mike Tanner (2237 Ridge), feels that proposed is a “heavy handed tactic” to
enforce.
Bilha Salom Hoffman, wants the Committee to consider that what is proposed is
“bad business for Evanston”. She would like the consideration of her as a
property owner as a small business owner.
Howard Handler (Realtors Association), would like the Committee to consider
‘why licensing is impossible to enforce and denies due process’. He expressed
that rental registration process should continue.
Irene McKirdy, would like clarification from the Committee regarding occupancy.
Ms. McKirdy also inquired if meeting minutes reflect the comments of citizens
and on a factual basis. Alderman Fiske assured tenant that the meeting minutes
reflect what was said at the previous meeting.
STAFF REPORTS
Mr. Griffin provided the Committee with an update on Bed Bugs from the Health
Department states that a proliferation of, or evidence of would not be grounds for
unsafe for occupancy and does not weigh in for the licensing. He added that the
Health Department would weigh in regarding rodent harboring, lack of running
water in the inspection process. Mr. Schermerhorn spoke of frustration of all the
expenses of running a building and stated it has morphed into a “bureaucratic
beast” that needs to be fed.
Mr. Griffin informed the Committee that the HUD Inspection process was
provided in the packet and introduced Jeff Murphy, Building and Inspection
Services Division Manager, to provided pros and cons for using the HUD
inspection in lieu of using City inspectors for the inspection process of rental unit
license. Mr. Murphy informed the Committee that there is a total of 870 dwelling
units in the City that are subsidized housing, 200 are dwelling units for elderly
and disabled. There are 625 voucher holders that don’t live in HUD owned
properties; these individuals live in rental buildings throughout the City which is
6% of the rental inventory. The pros of using the HUD inspection for licensing
would mean marginally less inspections, the City can work with HUD and Police
to get HUD voucher holders out of properties where there are substantial code
246 of 326
Approved on May 17, 2012
3
violations. The cons of using the HUD inspection for licensing would be the that
HUD violations cannot be enforced by City Property Maintenance Inspectors;
HUD does not consider City Code; HUD inspects voucher holder units not the
entire building or common area but not quantified; landlords are reluctant to
share inspection information with staff; HUD staff are difficult to reach and does
not communicate with City staff. Mr. Murphy clarified to Ms. Janes that HUD
voucher holders are the same as Section 8 recipients. There are 45 scattered
buildings throughout Evanston. Mr. Griffin summarized that HUD inspections
could be useful information, but not take the place of actual inspections for the
City. Mr. Griffin emphasized that the focus of the inspections are on properties
with open violations and cases yet to be resolved. We are giving them time to fix
violations prior to the issuance of license. Alderman Wilson noted he would like
to see a policy referring to the HUD reports if all inspections were like A+, and not
written into the ordinance. He added, ‘just because you have a good report from
HUD doesn’t mean we will issue a license’. Alderman Wilson clarified that HUD
inspections could be a “data point” or course of reference, not to rely exclusively
on HUD report.
Mr. Griffin informed the Committee the he and staff met with Commander Parrot
of EPD regarding the nuisance ordinance. The police are yet to claim a property
a nuisance over the past year, there has been less than a handful of nuisance
claims over the past several years. Mr. Griffin stated that the Police will continue
to use the ordinance as a tool to deal with problem properties. The EPD will
report nuisance properties for the City, and the severity of property would
determine of revocation. If problems exist, the City will check back the next year
to see if the problem still exist, and procedures will be developed if a license
scheme is set up. Ms. Evans believes there is a direct correlation to activity pre-
nuisance ordinance. The nuisance ordinance has “teeth to it” that allow the
Police and Fire to do their job and a tool that give credence to the neighbors. Mr.
Monacelli inquired as to what the penalty for the nuisance ordinance is. Mr.
Griffin emphasizes that a property should not receive a rental license if a
nuisance premise violation is determined. What is the basis for a nuisance
ordinance, Ms. Pildes inquired. Mr. Griffin quoted the City Code of Section 9-5-
4(2) “in any six (6) month period, the premise is the site of two (2) or more
offenses which are misdemeanors under state or federal law of violation of this
code”. Whoever is at the property is innocent till proven guilty. Ms. Pildes states
that there are many instance if a ticket is written and, if written, if it stands in
Administrative Adjudication. She further inquired how minor do violations of
section 9-5-4(2)v and (w) have to be. Mr. Griffin explained that the Police will
enforce the nuisance ordinance, but Property and Zoning will enforce section (v)
and (w). Ms. Pildes has a problem with what is written and what is said, she want
to know what will be enforced. Alderman Wilson clarified that Police enforcement
is outside the scope of what the committee is looking at. The determination of
issuing a license is based upon a nuisance premise being cited. If a premise
continues to be so bad the license could be revoked. Mr. Monacelli was notified
that the over-occupancy ordinance is not up for discussion. He also inquired that
247 of 326
Approved on May 17, 2012
4
if a revocation occurred what would happen to the tenant and all his/her belongs.
Mr. Griffin responded that it would be an issue between the tenant and the
landlord. He added the City will develop a compliance schedule. The consensus
of the Committee was that the City nuisance ordinance should be a fundamental
part of licensing rental units and the denial of the license.
Staff presented suggested changes requested from the first meeting with the
discussion / general consensus on the following changes that will be
recommended to the City Council:
Consider a fee schedule revision to prorate the $26 annual license fee for
multi-unit buildings 5-8-4 (B). The City will issue one form that has multiple
units listed on it. The City Council will decide on what the fee schedule is,
which will not be within the Rental Unit Licensing Ordinance. Alderman
Grover recognized that the fee considers the cost for the inspection
program;
Revise the language in 5-8-5 (A) so that the City “may” inspect “any” rental
units no less than once every 4 years. (CDBG code compliance will sti ll
remain on a 2 year cycle). The ordinance will allow the inspector to have
the ability to go in and inspect to ensure the safety of the building. Mr.
Arnston received clarification that with the license you have the leverage
to inspect, with the registration you go through Circuit Court;
Revise language in 5-8-8 (B) to provide that the Community and Economic
Development Director send any notices of license revocation not less than
“14” business days prior to “a hearing to revoke” a license;
Eliminate section 5-8-8 (E) entirely that called for a 180 day wait period for
the issuance of a new license to any rental unit where a license was
revoked for over occupancy or nuisance;
Eliminate section 5-8-9 (C) that prohibits the City Clerk from issuing
transfer stamps unless the granter or seller present a current and valid
license for every premise unit;
NEW BUSINESS
The Committee did not come to a consensus to accessing a graduated fee or
removing the exception of owner occupied flats. Mr. Murphy explained the
inspections are estimated $45 per building, 15 minutes to inspect the unit and 15
minutes for the common area. Staff informed the Committee that hardware and
technology would be needed.
Other Committee discussions included the 3 unrelated rule (possible
amendments to it and how such violations would be treated via licensing), tenant
and / or landlord rights and impacts for licenses that are not issued or revoked.
248 of 326
Approved on May 17, 2012
5
Committee agreed that the next meeting date will be May 17, 2012 at 7:00pm:
Provide additional information on when / how fines would be imposed via
section 5-8-7(B). The Committee would like for it to specify that if “false
information” is submitted a fine could be imposed by Administrative
Adjudication if “deliberately” or “intention to deceive”.
Provide a summation of the Committee’s suggestions and
recommendations of the draft rental licensing ordinance that will be
included in a staff report to the Planning and Development Committee &
Mayor and City Council.
Provide a final mark up of Draft ordinance suggested changes for
Committee review.
ADJOURNMENT
The meeting adjourned at 9:30pm, on April 19, 2012.
Respectfully Submitted,
Shanee Weston
Management Analyst, Community & Economic Development
249 of 326
APPROVED on June 14, 2012
1
MEETING MINUTES
RENTAL UNIT LICENSING COMMITTEE
Thursday, May 17, 2012
7:00pm
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2404
Members Present: Albert Bowen, Jane Evans, Barbara Janes, Steven Monacelli, Pat
Phillips, Lisa Pildes, James R. Schermerhorn, Niabi Schmaltz,
Mayor Elizabeth Tisdahl, Alderman Judy Fiske, Alderman Donald
Wilson, Jane Grover
Members Absent: Paul Arntson, Dana Carroll, Richard Buchanan
Staff Present: Steve Griffin, Shanee Weston, Jeff Murphy
Presiding Member: Alderman Judy Fiske
INTRODUCTION
Alderman Fiske began the meeting with an introduction and informed the Committee
that Mayor Tisdahl was unable to attend the beginning of the meeting; therefore
Alderman Fiske chaired the first part of the meeting.
DECLARATION OF QUORUM: ALDERMAN FISKE, CHAIR
With a quorum present, Alderman Judy Fiske called the meeting to order at 7:04pm.
APPROVAL OF APRIL 19, 2012 MEETING MINUTES
A motion to approve the minutes was moved by Barbra Janes, Alderman Grover
seconded the motion to approve the minutes. Edits and corrections were proposed and
noted for revision/clarification of minutes, a voice vote was then taken and the minutes
were unanimously approved.
CITIZEN COMMENT (30 minutes)
Regina Cartwright (1315 Crain St.), property owner, voiced her opposition against the
ordinance and feels the ordinance makes other landlords suffer for the few that are not
currently complying with the City.
Barbara Bernsen (1501 N. State Pkwy.), questioned why the committee has put long-
term and private leases in the same ordinance. Ms. Bernsen also inquired how
collections for licenses would be handled, when currently ‘registration fees are not being
handled properly.’ She further stated the license fee will be another expense to the
tenant.
250 of 326
APPROVED on June 14, 2012
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Eric Paset (830 Forest Ave.), owns Evanston Northshore Apartments/Condos and
Board of Director for Evanston Properties, feel that buildings are currently being
maintained and inspected and another layer or process of registering each unit takes
away from what the City is trying to achieve. Questions how will City maintain the
proposed process.
Nefrette Halim (107 Greenbay Rd. / Garnett Pl.), property manager that manages over
500 units, expresses the concern of landlords and managers needing a good group of
City staff that can help with non-compliance due to tenant issues. Request that the
burden not be placed on the landlord and feels as that the proposed ordinance will have
a counter effect.
Mora Slobrial (2037 Pratt), property owner, request that the City consider how to
establish a better relationship between the City and landlord that are doing a good job,
in the area with the students.
Bernard Hammer (1455 Tower Rd., Winnetka IL), read letters submitted to Steve
Griffin, Director of Community and Economic Development. Mr. Hammer informed the
Committee that further litigation is soon to come, if ordinance is passed.
STAFF REPORTS
Alderman Fiske stated for the record that Mayor Tisdahl has stepped in as Chair for the
remainder of the meeting.
Ken Cox, Assistant City Attorney, responded to Chicagoland Apartment Association
April 19, 2012 letter to the Committee, submitted by Judith Roettig. Mr. Cox clarified that
the Illinois Real Estate License Act addresses that it is illegal to license real estate
agents, not buildings. To date, no cases have been cited on this matter. An Oak Park, IL
appeal was overturned in 1989, to date, no one has challenged the case . He confirmed
that licensing of rental units is lawful. He further referenced the November 11, 2011
memo from Mr. Griffin stating that in FY2010-2011 the City spent approximately
$603,000 for the compliance program. There are 13,486 rental units in the City, at $26
per unit which yield $350,636, leaving a quarter million dollar deficit. The ordinance
proposed does not cover the cost of the compliance/inspection program.
Mr. Schermerhorn inquired of the dollar amount it will cost the City to defend this
ordinance if challenged in Circuit Court, Appellate Review, or Illinois Supreme Court.
Mr. Cox responded that he could not speculate the cost, it varies most litigation is done
in house. Alderman Wilson informed the Committee that the City has retained attorneys
that can handle litigation in-house now, all employees in the Law Department are
salaried with no timesheets therefore they just get the job done. Mayor Tisdahl added
that the City is winning a lot more of their litigations.
Mr. Griffin informed the Committee of the draft memo prepared for the Planning &
Development Committee (P&D) and Council for the consideration of amending Title 5,
Chapter 8 of the City Code. The memo was submitted to the Rental Unit Licensing
Committee in the May 17th meeting packet. Mr. Griffin brought attention to City Staffs
251 of 326
APPROVED on June 14, 2012
3
draft memo which will be presented to the full Council as a consensus from the
committee and to articulate the intent of the ordinance: ‘Overall, the Committee
suggests that rental inspections focus on life safety and basic housing standards for the
occupants of the property. The goal of the proposed ordinance is compliance and not
punishment.’
The Committee has requested Staff to provide an edited and revised copy of the
proposed ordinance before going to Council. Alderman Grover informed the Committee
that the proposed ordinance, she assumes, would be presented to P&D and to the City
Council for at least two readings and that whatever comes out of this meeting does not
mean it’s final. She reminded the Committee that this could be a long deliberative
process. The Committee wants to make sure that the best comes out of this Committee
and that they agree on what is presented to P&D for recommendation.
Committee member, Pat Philips expressed the insult she felt from the receipt of a letter
sent to the Committee from Mr. Frank McCannon III, in regards to Committee member
that may have not been in attendance at prior meetings. She felt the letter expressed
that the Committee was not competent to carry on what they were charged to do. Ms.
Phillips reiterated the insult she felt as a Committee member, previous property owner,
and a current renter. She added, the notion of replacing Committee members would not
solve anything and the current Committee members are very competent.
Alderman Wilson specified two concepts he would like to see addressed in the
ordinance: the next step if a license is denied after the appeal process; and if a license
is revoked what happens to the building. Alderman Wilson is not interested in imposing
‘draconian’ results to citizens. Lisa Pildes stated she is against the ordinance of
licensing and feels the City is building an obstacle for itself with an ordinance they don’t
need, when an inspection process is already in place. Jane Evans stressed this is a
city-wide ordinance and that she tries to not just consider her neighborhood but the
entire City. She also agreed that a revocation process needs to be explained. Ms.
Evans added it does bring her concern or pause that the revocation process is only
reviewed by the City Manager. The Committee came to consensus that a revocation
process plan needs to be developed and to have revocation hearings reviewed by a
panel.
NEW BUSINESS
At the request of Ms. Pildes, the Committee went through the proposed memo and
ordinance in its entirety to review and discuss the draft ordinance and the proposed
recommendations submitted in the draft memo to P&D Committee and City Council, the
following items were:
Section 5-8-3, Ms. Pildes motioned to strike section 5-8-3(A)3 from the proposed
ordinance, Mr. Schermerhorn seconded. A voice vote was taken and was not
approved 3 – 6.
252 of 326
APPROVED on June 14, 2012
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Section 5-8-4(A)6, the Committee recommends the consideration to accept floor
plans that may not be “to scale” but provide sufficient detail that meet property
maintenance standers of the unit. The floor plan is to depict the living space such as
the number of bedrooms, living room, and kitchen. Alderman Wilson moved to
incorporate item in the next P&D meeting as a recommendation for approval,
Alderman Fiske seconded. A voice vote was taken and was unanimously approved.
Section 5-8-4(B), the Committee recommends the consideration of a fee schedule
that prorates the $26.00 annual license fee for multi-unit buildings that would be
subsequently adopted by the City Council. Alderman Wilson motioned to adopt
recommendation, Mr. Schermerhorn seconded. A voice vote was taken and was
approved 7 – 2.
Section 5-8-4(C), Ms. Pildes motioned to add language to this section that provides
a 14 day period for City to inspect and issue its report, Mr. Schermerhorn seconded.
A voice vote was taken and was not approved 2 – 7.
Section 5-8-5(A), the Committee recommends language amendment stating “The
City shall may inspect all any rental Units no less than once every four (4) years.”
(CDBG code compliance will still remain on a 2 year cycle). The ordinance will
provide the inspector with the ability to enter the unit and inspect for the safety of the
building. Alderman Wilson moved to incorporate item in the next P&D meeting as a
recommendation for approval, Alderman Fiske seconded. A voice vote was taken
and was unanimously approved.
5-8-5(C), Alderman Wilson motioned to have Legal draft language to section of City
Code that extends the current license period until the end of the compliance
schedule, Grover seconded.
5-8-7(B), the Committee interpret that the intent of this section applies to the
submission of false information and/or lack of submission of accurate and true
information. Alderman Wilson moved to incorporate item in the next P&D meeting as
a recommendation for approval, Alderman Fiske seconded. A voice vote was taken
and was unanimously approved.
Section 5-8-8(A), the Committee came to consensus that egregious violations such
as: “Life Safety”; “Building Regulations”; “Housing Regulations”; “Zoning”; “Health
and Sanitation”; and Nuisance premises, should be a fundamental part of licensin g
rental units, denial of the license, and/or revocation. Alderman Wilson moved to
incorporate item in the next P&D meeting as a recommendation for approval,
Alderman Fiske seconded. A voice vote was taken and was unanimously approved.
Section 5-8-8(B), the Committee recommends the consideration to revise the
language in this section to require the Community and Economic Development
Director to send any notices of license revocation “Not less than three (3) (14)
business days prior to revoking a hearing to revoke a license..” Alderman Wilson
moved to incorporate item in the next P&D meeting as a recommendation for
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APPROVED on June 14, 2012
5
approval and Alderman Fiske seconded. A voice vote was taken and was
unanimously approved.
5-8-8(C), Ms. Pildes moved to have Legal draft language in the section of the City
Code that state hearings will be conducted by a panel, and amending the language
stating “hearings shall be conducted by the City Manager”, Alderman Wilson
seconded. A voice vote was taken and was approved 6 – 3.
Section 5-8-8(E), the Committee recommends the elimination of the section in its
entirety, which called for a 180 day wait period for the issuance of a new license to
any rental unit where a license was revoked for over occupancy or nuisance.
Alderman Wilson moved to incorporate item in the next P&D meeting as a
recommendation for approval, Alderman Fiske seconded. A voice vote was taken
and was unanimously approved.
Section 5-8-9(C), the Committee recommends the elimination of the section in its
entirety, which prohibits the City Clerk from issuing transfer stamps unless the
grantor or seller present a current and valid license for every premise unit. Alderman
Wilson moved to incorporate item in the next P&D meeting as a recommendation for
approval, Alderman Fiske seconded. A voice vote was taken and was unanimously
approved.
Alderman Wilson moved to incorporate recommendations in the May 8, 2012 draft
memo to P&D and City Council and the recommendations move into the next P&D
meeting, Alderman Fiske seconded. A voice vote was taken and was unanimously
approved. Alderman Wilson also motioned that Legal research best practices or next
steps of rental license revocation, Ms. Evans seconded. A voice vote was taken and
was unanimously approved.
Committee agreed that the next meeting date will be June 14, 2012 at 7:00pm.
ADJOURNMENT
The meeting adjourned at 8:39pm, on May 17, 2012.
Respectfully Submitted,
Shanee Weston
Management Analyst, Community & Economic Development
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For City Council meeting of July 23, 2012 Item O1
Business of the City by Motion: Report from Mayor’s Compensation Committee
For Action
To: Honorable Mayor and Members of the City Council
From: W. Grant Farrar, Corporation Counsel
Subject: Report from Mayor’s Compensation Committee
Date: July 18, 2012
Recommended Action:
It is recommended that City Council receive the report of the Mayor’s Compensation
Committee.
Attachments:
Report of the Mayor’s Compensation Committee
Memorandum
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July 18, 2012
TO: Mayor Elizabeth B. Tisdahl
Evanston Aldermen
FROM: Mayor’s Compensation Committee
Suzanne B. Calder, Chair
Matthew Barton
Mildred Harris
Tim Pareti
Alvin Telser
Kelvin Walsh
RE: Recommendation for compensation for Evanston elected officials
The committee carefully considered the current salaries of the City’s elected officials, most of
whom work part-time. The committee was unanimous in their agreement that the level of
commitment to their responsibilities contributes significantly to the desirability of Evanston as a
place to reside. We also reviewed the salary levels of elected officials in nearby communities but
determined that without knowing the responsibilities of those officials, such a comparison would
not be useful for our task.
In addition we reviewed the past four years’ changes in salary raises of non-union employees over
the past four years. Budget decisions during that time period resulted in fiscal burdens placed on
City of Evanston employees. Also, despite the efforts of Council and staff to contain the City’s
expenses, property taxes for Evanston residents continue to increase. Thus our recommendations
are based on the belief that all of us need to share in the sacrifice we are confronting in light of the
continuing tough economic climate.
Our recommendations are three-fold:
1) All elected officials should receive a 2 percent raise per year for each of the next four years.*
2) It was difficult to compare the compensation level for the Evanston City Clerk to nearby
communities since some are full-time and others are part-time. The Committee recommends that a
thorough review of the role and responsibilities of the City Clerk be undertaken and completed in
the next 18 months, no later than December 2013. This would enable the 2016 committee to be
able to make a more informed decision regarding compensation.
3) It would be helpful, as well, if the 2016 Compensation Committee began their work earlier -
perhaps in April or May - so that members would have more time to investigate issues more
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thoroughly. This committee was appointed on June 18th and was asked to submit its
recommendations by July 23rd. Given the proper time to do thorough research, a compensation
committee would be able to make more informed recommendations.
We thank the Mayor and Council for giving the citizens of Evanston an opportunity to participate in
the compensation of elected officials.
* There was one strong opinion that aldermanic salaries should be reduced.
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For City Council meeting of July 23, 2012 Item O2
Business of the City by Motion: Façade Improvement Grant Studio SLK
For Action
To: Honorable Mayor and Members of the City Council
From: Steve Griffin, Director, Community and Economic Development,
Nancy Radzevich, Economic Development Manager,
Johanna Nyden, Economic Development Coordinator
Subject: Approval of Financial Assistance through the Façade Improvement
Program for Studio SLK (1934 Maple Avenue)
Date: July 10, 2012
Recommended Action:
The Economic Development Committee and staff recommend approval for financial
assistance for façade improvements for Studio SLK, located at 1934 Maple Avenue
(PIN 11-18-107-044-0000) on a 50/50 cost-sharing basis not to exceed $1,318.
Funding Source:
The funding for this assistance is provided by the Economic Development Fund’s
Business District Improvement Fund Account (5300.65522). The approved Fiscal Year
2012 Budget allocated a total of $147,000 to this account, of which $75,000 was
designated for the Façade Improvement Program. To date a total of $34,164 has been
obligated from this account for Façade Improvement Program funding assistance.
Summary:
Studio SLK proposes to improve/replace the existing awning and perform tuckpointing,
priming, painting, caulking and cleaning work to the front of their recently opened salon
at 1934 Maple Avenue.
The awning work involves removal, refurbishing, and re-installation of the existing frame
and the installation of new awning fabric. The current fabric on the awning is only
temporary as the Studio SLK logo is only affixed as a “patch” and is not directly
imprinted on the awning fabric. Awnings are listed as eligible projects under the
program. The new awning will improve the aesthetics of the façade and the re-use of
the existing frame is a sustainable measure that is encouraged by this Program.
Studio SLK also proposes to perform tuckpointing, priming, painting, caulking and
power washing work to the front of their commercial space. Painting, tuckpointing, and
Memorandum
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Page 2 of 2
other visual enhancements to a commercial space are eligible projects under the
Program guidelines, and this work will further enhance the façade of this business as
well as the commercial area in general.
According to the Cook Country Treasurer’s Office, this property is in good standing with
their property taxes and business and property owner do not owe any fines, fees, etc. to
the City.
Legislative History:
At its June 27, 2012 meeting, the Economic Development Committee recommended
approval of this item (8-0).
Attachments:
Application from SLK Salon dated March 9, 2012 with required estimates
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1
Furey, James
From:Sandy Lewis-Kadiri [sblackpearls@sbcglobal.net]
Sent:Friday, June 15, 2012 10:06 AM
To:Furey, James
Subject:Re: 1934 Maple
This is the quote I received from Sir Locksley's painting, this just a very basic quote for minimal work. Power
wash should be about $90.00 tuck pointing $250.00 painting $150.00.
Peace and Blessings
Sandy Lewis Kadiri
On Jun 15, 2012, at 9:00 AM, "Furey, James" <jfurey@cityofevanston.org> wrote:
Great. Thanks Sandy. Will you be able to get the other exterior quotes to me by the end of the day? If
so, we’ll be able to get you in front of the Economic Development Committee at the end of the month
(June 27).
Thanks!
Jim Furey
Economic Development Specialist
City of Evanston
2100 Ridge Avenue
Evanston, Illinois 60201
jfurey@cityofevanston.org
847‐448‐8078
From: Sandy Lewis-Kadiri [mailto:sblackpearls@sbcglobal.net]
Sent: Thursday, June 14, 2012 10:37 PM
To: Furey, James
Subject: Fwd: 1934 Maple
Hi Jim, I apologize for not getting back to you earlier. Attached is a another quote. I thought
that I sent it to you last month.
Peace and Blessings
Sandy Lewis Kadiri
Begin forwarded message:
From: lared101@aol.com
Date: May 15, 2012 7:48:01 PM CDT
To: sandy@studio-slk.com
Subject: Fwd: 1934 Maple
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2
-----Original Message-----
From: lared101 <lared101@aol.com>
To: sandy <sandy@studioslk.com>
Cc: allan_redmond <allan_redmond@sbcglobal.net>
Sent: Tue, May 15, 2012 7:37 pm
Subject: re:1934 Maple
If you encounter problems opening the attachment, please contact our office.
Thank you
A.R. Decorating & Restoration
(847)757-5504 cell
(847)475-3621 office
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To: Honorable Mayor and Members of the City Council
From: Steve Griffin, Community and Economic Development Director
Paul Zalmezak, Economic Development Coordinator
Subject: Financial Assistance for Now We’re Cookin’ Food Service Center to
expand operations and form a food business incubator
Date: July 7, 2012
Recommended Action:
The Economic Development Committee (“Committee”) and staff recommend approval
of Resolution 58-R-12 authorizing the City Manager to execute a Funding Agreement
with Now We’re Cookin’ (NWC) and approval of a $35,050 grant for the period August
1, 2012 through December 31, 2012 to assist in the NWC’s planned expansion into a
formal food business incubator at their existing location at 1601 Payne Street in
Evanston.
Funding Source:
Staff recommends using funds from the Economic Development Fund’s Economic
Development Partnership Contribution Account (5300.62659). The approved Fiscal
Year 2012 budget allocated $280,000 to this account. To date, a total of $ $88,500 has
been obligated from this account.
Background:
Chef and owner Nell Funk opened Now We’re Cookin’ in July of 2007 at 1601 Payne
Street. At its inception, NWC was a unique entity in that it was one of only two shared
kitchen spaces in the Chicagoland area and the only facility that also offered courses
and event space. Over the past five years of operation, each of its competitors in the
Chicagoland area has adopted a similar model for their facilities. Currently, over 60
people are employed by the 35 companies operating in the shared-use kitchen space.
Since its opening in 2007, a total of 57 businesses have used their shared-kitchen, of
which approximately 16% of those businesses growing large enough to establish their
own spaces.
Summary:
NWC’s goal is to be the premier culinary site for both culinary professionals and culinary
enthusiasts in the Chicago market. By providing licensed commercial space and event
Memorandum
For City Council meeting of July 23, 2012 Item O3
Resolution 58-R-12: Funding Agreement with Now We’re Cookin’
For Action
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space, they will focus on promoting culinary entrepreneurship, expanding culinary
education and facilitating culinary activities. Ms. Funk has observed several challenges
in the daily operations of the existing facility and proposes to create a separate
packaging space; install a commercial dishwashing machine; update the website to be
used primarily as internal resource for clients; and hire an incubator manager.
The proposed expansion will enable NWC to broaden its visibility in Evanston and is
aimed at: 1) improving the success rate of businesses operating within their facility; 2)
differentiating NWC and Evanston from Chicago-based “shared-kitchen” space; and 3)
assisting the startup and growth of culinary businesses within Evanston.
Structure of Financial Assistance:
For FY 2012, Now We’re Cookin’ is seeking a grant of $35,050, representing 52% of the
first year expenses associated with building out the restructured incubator space and for
the operation of the incubator from August 1 through December 31, 2012. Operating
revenues and fees from training/seminars account for the remaining funding sources.
The Sources and Uses table for the current funding request is presented in Table 3 on
the following page.
Now We’re Cookin’ envisions a three year commitment in which the City’s funding
incrementally decreases over the subsequent two years (NWC would return in the fall of
2012 and 2013 to request funding for FY2013 and FY2014, respectively). To illustrate
NWC’s planned transition from City funding, staff has summarized the NWC’s projected
proposal for City investment in FY2013 and FY2014 in Table 1 below. For 2013, NWC
would return to Economic Development Committee to request $36,300 (60% of total
project) and again for $24,200 (40% of total project) for 2014.
Table 1. Now We’re Cookin’ 2013, 2014 Incubator Operating Expenses [1]
Operating Expenses
2013 2014
Total City (60%) Total City (40%)
Incremental Utilities (principally
heat for storage room) $500 $300 $500 $200
Incubator Manager $50,000 $30,000 $50,000 $20,000
Training Materials/Presenter
Costs $5,000 $3,000 $5,000 $2,000
Incubator Marketing $5,000 $3,000 $5,000 $2,000
Total Project Costs $60,500 $36,300 $60,500 $24,200
[1] Dependent upon City Council approval in late 2012, and 2013 respectively
At the end of 2014 NWC anticipates they will become self-sufficient. This is important
as it reflects the owner’s stake in the business model and also a clear exit date for the
City. As summarized in Table 2 below, based on NWC’s projected need for funding
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assistance, the City’s funding would account for 56% of the total expansion costs
associated with starting up the culinary incubator, prior to self sufficiency.
Table 2. Total Project through Dec. 31 2014
City $95,550 55.9%
Now We’re Cookin’ $75,300 44.1%
Total Project $170,850 100%
Table 3. Now We're Cookin' Incubator - Sources and Uses of Funds
August 1, 2012 - December 31, 2012
Sources Total % of Total
City of Evanston $35,050 52%
Operating Revenues $30,100 45%
Training/Seminar/Consulting income $2,000 3%
Total $67,150 100.00%
Uses
Operations: Total CoE NWC
Incubator Manager Salary $ 15,000 $ 15,000 $ -
Facility Management $ 8,500 $ 8,500
Rent $ 6,700 $ 6,700
Kitchen Licensing & Insurance $ 2,700 $ 2,700
Repairs/Maintenance $ 2,500 $ 2,500
Business Admin $ 1,650 $ 1,650
Utilities $ 4,600 $ 250 $ 4,350
Training/Seminar Costs $ 1,000 $ 1,000 $
Instructor Fees $ 1,500 $ 1,500 $ -
Marketing $ 2,500 $ 2,500
Subtotal (operations) $ 46,650 $ 20,250 $ 26,400
One-Time Costs:
Buildout $ 2,500 $ 1,800 $ 700
Equipment $ 8,000 $ 8,000
Website Redesign $ 10,000 $ 5,000 $ 5,000
Subtotal $ 20,500 $ 14,800 $ 5,700
Total Uses $ 67,150 $ 35,050 $ 32,100
Public Benefit
NWC’s proposal is aligned with the key economic development principles in the adopted
Economic Development Plan, as follows: 1) Retain, expand, and attract businesses
citywide, emphasizing innovation; 2) Nurture entrepreneurship in Evanston; 3) Create
jobs and workforce training opportunities for Evanston residents in diversified business
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sectors; and; 4) Promote Evanston, locally, regionally and nationally as an innovative
and place.
NWC anticipates larger contributions to the Evanston business community over the next
two to three years including new and/or expanded wholesale and storefront food
businesses, an increase in the number of “made in Evanston” culinary products, and
Evanston’s raised profile as an entrepreneurial “hot spot.”
These contributions facilitate more collaboration between Now We’re Cookin’ and the
City of Evanston as businesses that graduate from the incubator will benefit from having
more tailored assistance when navigating through the permitting and space finding
processes. And as the companies incubate, they begin to form bonds with not only one
another, but the Evanston community – an incentive to launch here.
During the start up of the incubator, NWC proposes to track and report on the following
client information:
1. Initial contact/Entry Date
2. Client training program participation dates
3. Kitchen rental (start/end dates)
4. Number of Employees (initially and upon leaving NWC)
5. Sales growth during tenure
6. Location after NWC
7. Length of time to reach “fully loaded” cash break even
8. Length of time in business after NWC
9. External financing obtained (yes/no, and if “yes,” when)
In addition, NWC will provide regular quarterly updates to the City on the data points
listed above and will track trends, over the longer as the incubator model matures.
Recommendation
At the June 25, 2012 meeting, the Economic Development Committee voted 6 to 2 to
recommend to the City Council an Economic Development grant in the amount of
$35,050 for the period August 1, 2012 through December 31, 2012 to Now We’re
Cookin’, subject to the following conditions:
1. Funding shall be in the form of a grant, which will be dispersed in two equal
payments. The first $20,250 shall be paid within 20 days of City Council
approval and execution of an agreement between NWC and the City Manager.
An additional $9,800 shall be paid upon completion of the build out and
equipment purchases. A final payment of $5,000 will be dispersed upon
completion and implementation of the internal website.
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2. Now We’re Cookin’ staff will be responsible for submitting reports to the
Economic Development Committee and staff on a quarterly basis, summarizing
the nine data points listed above, and will be asked to periodically present
updates to the Economic Development Committee.
3. NWC shall solicit bids from at least one Evanston based firm for retro-fit work for
packaging area;
4. Now We’re Cookin’ shall facilitate city staff access to client companies to discuss
opportunities for retention and the promotion of economic development in the
City.
5. Related to condition 3 above, NWC shall notify the City as early as possible of
any business looking to expand their business to a location outside the incubator;
6. NWC shall acknowledge that the programs, events, and general operations of
the incubator portion of the business, has been funded, in part, by the City of
Evanston
7. Funding is also dependent upon Now We’re Cookin’ implementing a
performance evaluation system to determine the level of satisfaction with the
program.
8. NWC will commit to providing programming to City of Evanston low income
and/or unemployed residents to be determined in cooperation with staff.
Staff is also seeking approval of an additional condition requiring NWC maintain its
operation in the City of Evanston for the duration of the funding agreement.
Finally, NWC has committed to forming a relationship with Illinois Worknet, Moran
Center, Youth Job Center, Y.O.U. Evanston and others, to provide opportunities for their
clients to attend NWC entrepreneurial/training events free of charge. NWC has agreed
to offer one seat for events with up to 25 attendees, two seats for events with up to 50
attendees, and three seats for events over 50 attendees.
Attachments
Resolution 58-R-12, including Exhibit A: Grant Agreement
Staff Memo to Economic Development Committee dated June 22, 2012
Now We’re Cookin’ expansion proposal dated June 3, 2012
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7/10/2012
58-R-12
A RESOLUTION
Authorizing the City Manager to Execute an Economic Development
Grant Agreement with Now We’re Cookin’, Inc.
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The City Manager is hereby authorized and directed to sign
the grant agreement between the City and Now We’re Cookin’, Inc., attached hereto as
Exhibit A and incorporated herein by reference (“Agreement”).
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the Agreement as he may determine to be in the
best interests of the City.
SECTION 3: This Resolution 58-R-12 shall be in full force and effect from
and after its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2012
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58-R-12
~ 2 ~
EXHIBIT A
Grant Agreement Between the City and Now We’re Cookin’, Inc.
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City of Evanston – Now We’re Cookin’ Grant Agreement P a g e | 1
GRANT AGREEMENT
THIS GRANT AGREEMENT [“Agreement”] is entered into on this _____ day of
_____________, 2012 [“Effective Date”], by and between the City of Evanston [“City”],
and Now We’re Cookin’, Inc., an Illinois corporation [“Grantee”], regarding the
improvement of property located at 1601 Payne Street, Evanston, Illinois, described in
Exhibit “A”, attached hereto and incorporated herein by reference [“Property”].
RECITALS
WHEREAS, the City desires to retain local businesses and jobs as part of its
economic revitalization efforts throughout Evanston; and
WHEREAS, Grantee intends to improve its establishment in the Property for use
as a business incubator (the “Incubator”); and
WHEREAS, the City Council, as recommended by the Economic Development
Committee, has authorized staff to manage and administer this Agreement on the City’s
behalf, including, without limitation, authorizing the City Manager to execute this
Agreement with Grantee, thereby establishing the terms, conditions, and requirements
for participation in this Agreement in accordance with City guidelines,
NOW, THEREFORE, in consideration of the foregoing recitals, which are
incorporated herein by this reference, and the mutual obligations of the parties as herein
expressed, the City and Grantee agree as follows:
AGREEMENT
I. DEFINITIONS
The following terms shall have the following meanings whenever used in this
Agreement, except where the context clearly indicates otherwise. Any ambiguity as to
the intended meaning or scope of the terms set forth below shall be resolved solely by
the City through its designated representative.
a. “Completion Date” means the date that the contractor has finished the Project
pursuant to the plans approved by City Council, the City Manager or his/her
designee, and to the satisfaction of Grantee, as evidenced by final payment to
the contractor from Grantee.
b. “Director” means the City’s Director of Community & Economic Development,
who shall manage and administer this Agreement on behalf of the City.
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City of Evanston – Now We’re Cookin’ Grant Agreement P a g e | 2
c. “Grant” means the total amount of the City’s grant of Economic Development
Fund monies to Grantee for purposes of funding the Project, which shall not
exceed $35,050, the amount approved by City Council.
d. “Project” means the improvements on the Property as proposed by Grantee and
approved by the City Council. Specifically, Grantee desires to rehabilitate the
Property to make it suitable for use as a Incubator.
e. “Total Allowable Expenses” means the actual costs incurred, paid for, and
documented by Grantee and approved by the Director or his/her designee for the
proper performance of the improvement work required by the plans and
specifications and/or architectural/design renderings for the Project.
f. ”Total Project Expenditure” means the total actual Project costs incurred by
and paid for by Grantee including the costs of construction, materials, & supplies.
II. TERMS OF GRANT
a. City shall lend Grantee moneys not to exceed $35,050.00 (the “Grant Amount”)
from its Economic Development Fund in accord with the terms of this Agreement.
b. The City shall disburse the Grant moneys to Grantee in three (3) installments.
c. The City shall make the first such disbursement, not to exceed $20,250.00, no
later than twenty (20) business days of the Effective Date of this Agreement.
d. The City shall make the second such disbursement, not to exceed $9,800.00, no
later than fifteen (15) business days after the Director or his/her designee
confirms that Grantee has completed construction and equipment purchases.
e. The City shall make the third such disbursement, not to exceed $5,000.00, no
later than fifteen (15) business days after the Director or his/her designee
confirms that Grantee has launched its new website.
f. The City shall not disburse the two (2) final Grant installments to Grantee until all
of the relevant Project work has been completed, all of the relevant Project work
has been inspected and approved by the Director, or his/her designee, all
payments for said work have been made to contractors, materials suppliers, and
vendors. During construction, Grantee shall submit to the Director or his/her
designee itemized invoices detailing work completed and materials purchased.
Such invoices shall include proof of payment to all contractors, suppliers, and
vendors. Grantee shall be responsible for all payments to contractors, materials
suppliers, and vendors, and for providing true and correct copies thereof to the
City.
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City of Evanston – Now We’re Cookin’ Grant Agreement P a g e | 3
III. GRANTEE’S RESPONSIBILITIES
a. Grantee shall comply with all terms and conditions of this Agreement and all
applicable requirements of Federal, Illinois, and City of Evanston law.
b. Grantee shall obtain and submit all required certificates of insurance, as set forth
herein, to the City Manager or his/her designee upon execution of this
Agreement and prior to City’s execution.
c. Grantee shall be responsible for hiring licensed contractors to complete the
Project. The Director or his/her designee may require submission of proof of the
State License issued to the selected contractors.
d. Grantee shall be responsible for contacting the Director or his/her designee to
arrange for obtaining all City and other approvals and/or permits required for
construction and completion of the Project.
e. Grantee shall be fully responsible for managing, monitoring, and scheduling the
construction of the Project, for ensuring compliance with the payment of
prevailing wages, if applicable, and for ensuring that all improvements are
completed properly and in conformance with the approved project.
f. Upon completion of the Project or portion thereof, Grantee shall notify the
Director and request inspection thereof by the Director or his/her designee(s).
g. After completion of the Project or portion thereof, Grantee shall submit to the
Director or his/her designee a report that includes the following:
i. Cover letter indicating Project completion and Total Project Expenditures;
ii. All contractor invoices detailing the specific tasks completed in
accordance with approved Project;
iii. Proof of payment of all invoices for all expenditures for the Project;
iv. Any additional material requested by the Director or his/her designee.
h. Grantee shall submit to the City’s Economic Development Committee a quarterly
progress report, with the first such report due October 1, 2012 that summarizes
the following with regards to Incubator clients’:
i. Initial contact/Entry Date;
ii. Client training program participation dates;
iii. Kitchen rental (start/end dates);
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City of Evanston – Now We’re Cookin’ Grant Agreement P a g e | 4
iv. Number of employees (initially and upon leaving the Incubator);
v. Sales growth during tenure with the Incubator;
vi. Location after leaving the Incubator;
vii. Length of time to reach “fully loaded” cash break even;
viii. Length of time in business after leaving the Incubator; and
ix. Whether external financing obtained, and from what source.
i. Grantee shall facilitate City staff access to client companies to discuss
opportunities for retention and the promotion of economic development in
Evanston.
j. Grantee shall notify City staff of companies associated with Grantee looking to
expand in order to provide Staff opportunity to present retention opportunities
within Evanston.
k. Grantee shall solicit bids from at least one (1) Evanston-based business for
retrofit work in the packaging area, pursuant to the Project.
l. Grantee shall work with Illinois Worknet, Moran Center, Youth Job Center, and
YOU Evanston to provide opportunities for those organizations’ clients to attend
Project events free of charge. Grantee shall reserve at least one (1) seat per
event designed for no more than twenty-five (25) attendees, two (2) seats per
event designed for twenty-six (26) to fifty (50) attendees, and three (3) seats per
event designed for more than fifty (50) attendees.
m. Grantee shall complete the Project per the Time of Performance set forth herein.
n. Grantee shall acknowledge, in any Project press release(s), programs, and
events, that the City’s Grant was vital to completion of the Project.
IV. THE CITY’S RESPONSIBILITIES
a. Within a reasonable time after Grantee notifies City of the completion of the
Project or any portion thereof, the Director or his/her designee shall inspect the
improvements to ascertain whether they were completed in accordance with the
Project scope approved by the City Council.
b. Director or his/her designee shall review Grantee’s request and accompanying
documents for the Grant. If Grantee meets all its terms, conditions, and
obligations under this Agreement, the Director or his/her designee shall issue the
Grant as set forth herein.
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City of Evanston – Now We’re Cookin’ Grant Agreement P a g e | 5
V. TIME OF PERFORMANCE
The Grantee shall complete the Project no later than January 15, 2013. Failure to
complete the Project within said time shall result in Grantee’s breach of this Agreement.
Requests for additional time and extensions in Project completion time may be granted,
but only if submitted in writing prior to the expiration of this Agreement.
VI. INSURANCE
a. During the entire period in which work on the Project is performed, the Grantee
shall obtain and maintain in full force and effect during said period a
Comprehensive General Liability Insurance policy in a general aggregate amount
of not less than $1,000,000.
b. The Comprehensive General Liability Insurance and Automobile Insurance
policies shall name the City of Evanston, and their respective elected officials,
officers, employees, agents, and representatives as additional insureds.
c. All deductibles on any policy shall be the responsibility of the primary holder of
such policy and shall not be the responsibility of the City of Evanston.
d. Grantee shall provide evidence of required insurance to the Director before
execution of this Agreement.
VII. OBLIGATION TO REFRAIN FROM DISCRIMINATION
a. Grantee covenants and agrees for itself, its successors and its assigns to the
Property, or any part thereof, that it shall not discriminate against any employee
or applicant for employment on the basis of race, color, religion, sex, sexual
orientation, marital status, national origin, ancestry, age, or physical or mental
disabilities that do not impair ability to work, and further that it shall examine all
job classifications to determine if minority persons or women are underutilized
and shall take appropriate affirmative action to rectify any such underutilization.
b. If Grantee hires additional employees in order to perform its responsibilities
pursuant to this Agreement, or any portion hereof, it shall determine the
availability of minorities and women in the area(s) from which it may reasonably
recruit and it shall hire for each job classification for which employees are hired in
such a way that minorities and women are not underutilized.
c. That, in all solicitations or advertisements for employees placed by it or on its
behalf, it shall state that all applicants shall be afforded equal opportunity without
discrimination because of race, color, religion, sex, sexual orientation, marital
status, national origin, ancestry, or disability.
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VIII. NO AGENCY CREATED
The Grantee and any contractor, supplier, vendor or any third party hired by Grantee to
complete the Project are not agents of the City. Any provisions of this Agreement that
may appear to give the City any right to direct the Grantee concerning the details of the
obligations under this Agreement, or to exercise any control over such obligations, shall
mean only that the Grantee shall follow the direction of the City concerning the end
results of the obligations.
IX. OWNERSHIP OF DOCUMENTS
All documents prepared and submitted to the City pursuant to this Agreement (including
any duplicate copies) shall be the property of the City. The City’s ownership of these
documents includes use of, reproduction or reuse of and all incidental rights thereto.
X. INDEMNIFICATION AND HOLD HARMLESS
To the maximum extent permitted by law, the Grantee agrees to and shall defend,
indemnify and hold harmless the City, and its respective officers, officials, employees,
contractors and agents from and against all claims, liability, loss, damage, costs or
expenses (including expert witness fees, reasonable attorneys’ fees, and court costs)
arising from or as a result of the death of any person or any accident, injury, loss or
damage whatsoever caused to any person or property resulting or arising from or in any
way connected with the following, provided Grantee shall not be responsible for (and
such indemnity shall not apply to) any negligence or willful misconduct of the City, or
their respective officers, officials, active employees, contractors or agents:
a. The development, construction, marketing, use or operation of the Property by
the Grantee, its officers, contractors, subcontractors, agents, employees or other
persons acting on Grantee’s behalf [“Indemnifying Parties”];
b. The displacement or relocation of any person from the Property as the result of
the development of the Project on the Property by the Indemnifying Parties;
c. Any plans or designs for the Project prepared by or on behalf of Grantee
including, without limitation, any errors or omissions with respect to said
documents;
d. Any loss or damage to the City resulting from any inaccuracy in or breach of any
representation or warranty of Grantee, or resulting from any breach or default by
Grantee, under this Agreement; and
e. Any and all actions, claims, damages, injuries, challenges and/or costs or
liabilities arising from the approval of any and all entitlements or permits for the
improvements by the City, and their respective officers, officials, employees,
contractors or agents.
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The foregoing indemnity shall continue to remain in effect after the Completion Date or
after the earlier termination of this Agreement, as the case may be.
XI. DUTY TO DEFEND
Grantee further agrees that the hold harmless agreement in Article X, and the duty to
defend the City, and their respective officers, officials, employees, contractors and
agents, require the Grantee to pay any costs that the City may incur which are
associated with enforcing the hold harmless provisions, and defending any claims
arising from obligations or services under this Agreement. If the City chooses at its own
election to conduct its own defense, participate in its own defense, or obtain
independent legal counsel in defense of any claim related to obligations or services
under this Agreement, the Grantee agrees to pay the City’s attorney’s fees, expert
witness fees, and all costs.
XII. COMPLIANCE WITH LAW
Grantee agrees to comply with all the requirements now or hereafter in force, of all
municipal, county, state and federal authorities, pertaining to the development and use
of the Property and construction of the Project, as well as operations conducted on the
Property. The Director or his/her designee shall not issue any Grant to the Grantee if
there is in violation of any law, ordinance, code, regulation, or permit.
XIII. TERMINATION
If Grantee shall fail to cure any Event of Default upon notice and within the time for cure
provided for herein, the City may, by written notice to the Grantee, terminate this
Agreement. Such termination shall trigger the “Repayment of Grant” defined herein.
Grantee may not terminate this Agreement without the express written consent of City.
XIV. NOTICES
All notices permitted or required hereunder must be in writing and shall be effected by
(i) personal delivery, (ii) first class mail, registered or certified, postage fully prepaid, or
(iii) reputable same-day or overnight delivery service that provides a receipt showing
date and time of delivery, addressed to the following parties, or to such other address
as any party may, from time to time, designate in writing as provided herein:
To City: City of Evanston
Director of Community & Economic Development
2100 Ridge Avenue
Evanston, IL 60201
Telephone: 847.448.8100
Facsimilie: 847.448.8020
Email: economicdevelopment@cityofevanston.org
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To Grantee: Now We’re Cookin’, Inc.
1601 Payne Street
Evanston, Illinois 60202
Telephone: 847.570.4140
Facsimile: 617.687.2560
Attention: Neil Funk, President
Any written notice, demand or communication shall be deemed received immediately if
personally delivered or delivered by delivery service to the addresses above, and shall
be deemed received on the third day from the date it is postmarked if delivered by
registered or certified mail.
XV. DEFAULT; REMEDIES; DISPUTE RESOLUTION
a. Notice of Default.
In the event of failure by either party hereto substantially to perform any material
term or provision of this Agreement, the non-defaulting party shall have those
rights and remedies provided herein, provided that such non-defaulting party has
first provided to the defaulting party a written notice of default in the manner
required herein identifying with specificity the nature of the alleged default and
the manner in which said default may be satisfactorily be cured.
b. Cure of Default
Upon the receipt of the notice of default, the alleged defaulting party shall
promptly commence to cure, correct, or remedy such default within 90 days and
shall continuously and diligently prosecute the same to completion.
c. City Remedies; Repayment of Grant.
In the event of a default by Grantee of the terms of this Agreement that has not
been cured within the timeframe set forth in Paragraph b above, the City, at its
option, may terminate this Agreement or may institute legal action in law or in
equity to cure, correct, or remedy such default, enjoin any threatened or
attempted violation, or enforce the terms of this Agreement
In the event of a default by Grantee that occurs after the City has disbursed any
Grant funds, the total of such disbursement(s), plus any accrued interest, shall
become immediately due and payable. All payments shall be first credited to
accrued interest, next to costs, charges, and fees which may be owing from time
to time, and then to principal. All payment shall be made in lawful money of the
United States. Payments shall be made to City at the address set forth in Article
XIV herein or at such other address as City may direct pursuant to notice
delivered to Grantee in accordance with Article XIV.
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d. Grantee’s Exclusive Remedies.
The parties acknowledge that the City would not have entered into this
Agreement if it were to be liable in damages under, or with respect to, this
Agreement or any of the matters referred to herein, including the Project, except
as provided in this Article. Accordingly, Grantee shall not be entitled to damages
or monetary relief for any breach of this Agreement by the City or arising out of or
connected with any dispute, controversy, or issue between Grantee and the City
regarding this Agreement or any of the matters referred to herein, the parties
agreeing that declaratory and injunctive relief, mandate, and specific
performance shall be Grantee’s sole and exclusive judicial remedies.
XVI. APPLICABLE LAW
The internal laws of the State of Illinois without regard to principles of conflicts of law
shall govern the interpretation and enforcement of this Agreement.
XVII. CONFLICT OF INTEREST
a. No member, official, or employee of the City shall have any personal interest,
direct or indirect, in this Agreement, nor shall any such member, official, or
employee participate in any decision relating to the Agreement which affects
his/her personal interests or the interests of any corporation, partnership, or
association in which he/she is, directly or indirectly, interested.
b. The Grantee warrants that it has not paid or given, and shall not pay or give, any
third person any money or other consideration for obtaining this Agreement.
XVIII. NON-LIABILITY OF CITY OFFICIALS AND EMPLOYEES
No member, official, agent, legal counsel or employee of the City shall be personally
liable to the Grantee, or any successor in interest in the event of any default or breach
by the City or for any amount which may become due to Grantee or successor or on
any obligation under the terms of this Agreement.
XIX. BINDING EFFECT
This Agreement, and the terms, provisions, promises, covenants and conditions hereof,
shall be binding upon and shall inure to the benefit of the parties hereto and their
respective heirs, legal representatives, successors and assigns.
XX. AUTHORITY TO SIGN
The Grantee hereby represents that the persons executing this Agreement on behalf of
Grantee have full authority to do so and to bind Grantee to perform pursuant to the
terms and conditions of this Agreement.
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XXI. COUNTERPARTS
This Agreement may be executed by each party on a separate signature page, and
when the executed signature pages are combined, shall constitute one single
instrument.
XXII. ENTIRE AGREEMENT, WAIVERS AND AMENDMENTS
a. This Agreement and the Exhibits and references incorporated into this
Agreement express all understandings of the parties concerning the matters
covered in this Agreement. This Agreement integrates all of the terms and
conditions mentioned herein or incidental hereto, and supersedes all negotiations
or previous agreements between the parties with respect to all or any part of the
subject matter hereof.
b. All waivers of the provisions of this Agreement must be in writing and signed by
the appropriate authorities of the City or the Grantee, and all amendments hereto
must be in writing and signed by the appropriate authorities of the City and the
Grantee.
XXIII. NON-ASSIGNMENT
The Grantee shall not assign the obligations under this Agreement, nor any monies due
or to become due, without the City’s prior written approval, and Grantee and Grantee’s
proposed assignee’s execution of an assignment and assumption agreement in a form
approved by the City. Any assignment in violation of this paragraph is grounds for
breach of this Agreement, at the sole discretion of the City Manager. In no event shall
any putative assignment create a contractual relationship between the City and any
putative assignee.
XXIV. NO WAIVER
No failure of either the City or the Grantee to insist upon the strict performance by the
other of any covenant, term or condition of this Agreement, nor any failure to exercise
any right or remedy consequent upon a breach of any covenant, term, or condition of
this Agreement, shall constitute a waiver of any such breach or of such covenant, term
or condition. No waiver of any breach shall affect or alter this Agreement, and each and
every covenant, condition, and term hereof shall continue in full force and effect.
[Signature page to follow]
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IN WITNESS WHEREOF, the City, and the Grantee have signed this Agreement as of
the dates set opposite their signatures.
“CITY”
Dated: By:
Name:
Title:
“GRANTEE”
Dated: By:
Name:
Title:
ATTACHMENT:
1. Exhibit A – Legal Description of Property
Return this form to:
City of Evanston
Director of Community & Economic Development
2100 Ridge Avenue
Evanston, IL 60201
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City of Evanston – Now We’re Cookin’ Grant Agreement P a g e | 12
Exhibit A:
LEGAL DESCRIPTION OF PROPERTY
THE W EST 136.8 FEET OF LOT 7 (EXCEPT THAT PART FALLING WITHIN THE NORTH 35 FEET OF
THE EAST 90 FEET OF SAID LOT 7 IN BLOCK 6, IN PAYNE’S ADDITION TO EVANSTON IN SECTION
12, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN.
PINs: 10-12-015-413-0000
Commonly Known As: 1601 Payne Street, Evanston, Illinois.
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To: Chair and Members of the Economic Development Committee
From: Nancy Radzevich, Economic Development Manager
Paul Zalmezak, Economic Development Coordinator
Meagan Jones, Economic Development Specialist
Subject: Financial Assistance for Now We’re Cookin’ Food Service Center to
expand operations and form an food business incubator
Date: June 22, 2012
Recommendation:
Staff supports a recommendation from the Economic Development Committee to the
City Council to provide $35,050 to Now We’re Cookin’ (NWC) for the period August 1,
2012 through December 31, 2012 to assist in their NWC’s planned expansion into a
formal food business incubator at their existing location at 1601 Payne Street in
Evanston.
The proposed expansion to include the food incubator concept will enable NWC to
broaden its visibility in Evanston and is aimed at improving: 1) improve the success rate
of businesses operating within their facility; 2) differentiate NWC and Evanston from
Chicago-based “shared-kitchen” space; and 3) assist the startup and growth of culinary
businesses within Evanston.
NWC’s proposal is aligned with the key economic development principles in the recently
adopted Economic Development Plan, as follows: 1) Retain, expand, and attract
businesses citywide, emphasizing innovation; 2)Nurture entrepreneurship in Evanston;
3) Create jobs and workforce training opportunities for Evanston residents in diversified
business sectors; and; 4) Promote Evanston, locally, regionally and nationally as an
innovative and place.
Funding Source:
Staff recommends using funds from the Economic Development Fund’s Economic
Development Partnership Contribution Account (5300.62659). The approved Fiscal
Year 2012 budget allocated $280,000 to this account. To date, a total of $ $88,500 has
been obligated from this account.
Memorandum
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Background:
Chef and owner Nell Funk opened Now We’re Cookin’ in July of 2007 at 1601 Payne
Street. At its inception, Now We’re Cookin’ was a unique entity in that it was one of only
two shared kitchen spaces in the Chicagoland area and the only facility that also offered
courses and event space. Over the past five years of operation, each of its competitors
in the Chicagoland area has adopted a similar model for their facilities.
Currently, over 60 people are employed by the 35 companies operating in Now We’re
Cookin’s shared-use kitchen space. Since its opening in 2007, a total of 57 businesses
have used their shared-kitchen, of which approximately 16% of those businesses
growing large enough to establish their own spaces.
Now We’re Cookin’ is looking to increase this success rate by implementing an
incubator model which will provide up-front training, on-going education, and stronger
support services – specifically geared towards the “business side” of the culinary world.
Over the last year, Now We’re Cookin’ has taken on several successful initiatives with
that objective in mind, including:
• Seminars – NWC hosted/co-hosted four seminars targeting new entrepreneurs
covering topics such as business and financial planning, Quickbooks software, a
packaging primer, and branding/labeling.
• Entrepreneurship Training – NWC provided new entrepreneurs the opportunity to
participate in a six week program created through the utilizing of services
provided by Northwestern University students. These programs consisted of both
classroom and online coursework which leveraged an online product created by
the internationally recognized Rutgers University’s Food Innovation Center.
http://www.foodinnovation.rutgers.edu/
• Resources – Now We’re Cookin’ staff has been successful in supporting their
client base through increased contacts with packing, labeling, and food label
analysis and food suppliers. They are also working to increase linkages with
various financiers, banks, and micro-entrepreneurship centers, and co-packers,
and other food business service providers.
• Client Marketing – Significant improvements have been made in their business
marketing. NWC has established partnerships with Whole Foods, MidWest
Foods and other local grocery stores in addition to artisan food markets and
farmers markets to assist clients in getting their products onto store shelves.
• Expansion of Commercial Client Base – In 2011, NWC experienced a significant
increase in clients utilizing their kitchen space, with the heaviest use seen during
the summer months as businesses took advantage of the Farmers’ Markets.
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Project Overview
Now We’re Cookin’s goal is to be the premier culinary site for both culinary
professionals and culinary enthusiasts in the Chicago market. By providing licensed
commercial space and event space, they will focus on promoting culinary
entrepreneurship, expanding culinary education and facilitating culinary activities. With
the expansion of their commercial client base, Now We’re Cookin’ has recognized the
need to better serve these clients with more efficient and flexible kitchen space and
resources. Ms. Funk has observed several challenges in the daily operations of the
facility and proposes the following solutions:
• Create a separate packaging space- Currently, clients must prepare and
package their food products in the same space, causing conflicts in scheduling
and disrupting a smooth flow of clients in and out of the facility. Expanding the
facility to create a separate packing space will enable more efficient use of client
time and kitchen space.
• Purchase a commercial small-wares dishwashing machine- Dishes are now
washed by hand which, when combined with other cooking and packaging
responsibilities, can cause a bottleneck within the facility and decrease efficiency
of scheduled client time.
• Update the website and incubator marketing program- The website is
planned to primarily serve as an internal resource for incubator clients with
access to training and educational materials/compilations, a booking system for
space reservations, and highlights of other incubator clients. Broadening the
marketing and PR program specifically to increase awareness of the Incubator
activities is critical to driving participation.
• Hire part-time Incubator Manager- This will allow Now We’re Cookin’ to expand
their services and more quickly respond to the needs of their clients. Having a
dedicated staff member for the incubator component will enable the owner to
concentrate on overarching facility activities development of an Advisory Council,
and raising the presence of Now We’re Cookin’.
Structure of Financial Assistance:
For FY 2012, Now We’re Cookin’ is seeking a grant of $35,050, representing 52% of the
first year expenses associated with building out the restructured incubator space and for
the operation of the incubator from August 1 through December 31, 2012. Operating
revenues and fees from training/seminars accounts for the remaining funding sources.
Now We’re Cookin’ envisions a three year commitment in which the City’s funds
incrementally decreases over the subsequent two years (NWC would return in the Fall
of 2012 and 2013 to request funding for FY2013 and FY2014, respectively)..
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The project Sources and Uses Table for the current funding request is presented in
Table 1, below.
Table 1. Now We're Cookin' Incubator - Sources and Uses of Funds
August 1, 2012 - December 31, 2012
Sources Total % of Total
City of Evanston $35,050 52%
Operating Revenues $30,100 45%
Training/Seminar/Consulting
income
$2,000 3%
Total $67,150 100.00%
Uses
Operations: Total CoE NWC
Incubator Manager Salary $ 15,000 $ 15,000 $ -
Facility Management $ 8,500 $ 8,500
Rent $ 6,700 $ 6,700
Kitchen Licensing & Insurance $ 2,700 $ 2,700
Repairs/Maintenance $ 2,500 $ 2,500
Business Admin $ 1,650 $ 1,650
Utilities $ 4,600 $ 250 $ 4,350
Training/Seminar Costs $ 1,000 $ 1,000 $
Instructor Fees $ 1,500 $ 1,500 $ -
Marketing $ 2,500 $ 2,500
Subtotal (operations) $ 46,650 $ 20,250 $ 26,400
One-Time Costs:
Buildout $ 2,500 $ 1,800 $ 700
Equipment $ 8,000 $ 8,000
Website Redesign $ 10,000 $ 5,000 $ 5,000
Subtotal $ 20,500 $ 14,800 $ 5,700
Total Uses $ 67,150 $ 35,050 $ 32,100
To illustrate NWC’s planned transition from City funding by the end of 2014, staff has
summarized the NWC’s projected proposal for City investment in FY2013 and
FY20142014 in Table 2, on the following page. For 2013, NWC would return to
Economic Development Committee to request $36,300 (60%) and again for $24,200
(40%) for 2014.
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Table 2. Now We’re Cookin’ 2013, 2014 Incubator Operating Expenses [1]
Operating Expenses
2013 2014
Total City (60%) Total City (40%)
Incremental Utilities (principally
heat for storage room) $500 $300 $500 $200
Incubator Manager $50,000 $30,000 $50,000 $20,000
Training Materials/Presenter
Costs $5,000 $3,000 $5,000 $2,000
Incubator Marketing $5,000 $3,000 $5,000 $2,000
Total Project Costs $60,500 $36,300 $60,500 $24,200
[1] Dependent upon City Council approval in late 2012, and 2013 respectively
As summarized in Table 3, below, based on NWC’s projected need for funding
assistance, the City’s projected potential funding would account for 56% of the
expansion costs associated with starting up the culinary incubator. At the end of 2014
NWC anticipates they will become self-sufficient. This is important as it reflects the
owner’s stake in the business model and also a clear exit date for the City.
Table 3. Total Project through Dec. 31 2014
City $95,550 55.9%
Now We’re Cookin’ $75,300 44.1%
Total Project $170,850 100%
Public Benefit
The activities of the NWC incubator model directly follow key economic development
principles and offer a unique opportunity for businesses in Evanston and the
surrounding communities. Now We’re Cookin’ anticipates larger contributions to the
Evanston business community over the next two to three years including:
• Additional food business storefronts filled by successful NWC incubator clients
who transition to “second-stage” culinary business enterprises.
• An increase in the number of wholesale oriented clients who will move to larger
independent spaces within the City to produce their products.
• Expansion of such businesses could result in job creation in food production field.
• Increase Evanston’s profile as an entrepreneurial “hot spot” that nurtures the
entrepreneurial spirit.
• Potential increase in the number of “made in Evanston” culinary products and the
resulting marketing and promotional opportunities for Evanston.
These contributions facilitate more collaboration between Now We’re Cookin’ and the
City of Evanston as businesses that graduate from the incubator will benefit from having
more tailored assistance when navigating through the permitting and space finding
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processes. And as the companies incubate, they begin to form bonds with not only one
another, but the Evanston community – an incentive to launch here.
NWC proposes the following execution goals for the 5 month funding period:
• Hire a part-time incubator manager by September 1, 2012
• Broaden training and seminar programs – complete four seminars and up to two
six week training programs by December 31, 2012;
• Complete the redesign of the NWC website (Incubator portion) by December 31,
2012;
• Complete the retro-fit of the existing loading bay to a health-department
approved storage area and set-up of dedicated packaging space by mid-August,
2012
• Buy and install commercial dishwasher by September 1, 2012;
• Develop and begin implementation of a marketing campaign specific to
promoting the Food Incubator activities by October 31, 2012.
As a means to try to track to the success of the incubator, Now We’re Cookin’ intends to
maintain data tracking the results of the incubator program. Due to the uniqueness of
the program and the proposed short term nature of the current funding request, the data
points are geared towards the recruitment phase as well as early business bench-
marks, such as sales growth, for individual clients served.
During the start up of the incubator, NWC proposes to track and report on the following
information for the clients:
1. Initial contact/Entry Date
2. Client training program participation dates
3. Kitchen rental (start/end dates)
4. Number of Employees (initially and upon leaving NWC)
5. Sales growth during tenure
6. Location after NWC
7. Length of time to reach “fully loaded” cash break even
8. Length of time in business after NWC
9. External financing obtained (yes/no, and if “yes,” when)
In addition, NWC will provide regulate quarterly updates to the City on the data points
listed above and will track trends, over the longer as the incubator model matures.
Recommendation
Staff is seeking a recommendation from the Economic Development Committee to the
City Council to provide a grant in the amount of $35,050 for the period August 1, 2012
through December 31, 2012 to Now We’re Cookin’, subject to the following conditions:
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1. Funding shall be in the form of a grant, which will be dispersed in two equal
payments. The first $20,250 shall be paid within 20 days of City Council
approval and execution of an agreement between NWC and the City Manager.
An additional $9,800 shall be paid upon completion of the build out and
equipment purchases. A final payment of $5,000 will be dispersed upon
completion and implementation of the internal website.
2. Now We’re Cookin’ staff will be responsible for submitting reports to the
Economic Development Committee and staff on a quarterly basis, summarizing
the nine data points listed above, and will be asked to periodically present
updates to the Economic Development Committee.
3. NWC shall solicit bids from at least one Evanston based firms for retro-fit work for
packaging area;
4. Now We’re Cookin’ shall facilitate city staff access to client companies to discuss
opportunities for retention and the promotion of economic development in the
City.
5. Related to condition 3., above, NWC shall notify the City as early as possible of
any business looking to expand their business to a location outside the incubator;
6. NWC shall acknowledge that the programs, events, and general operations of
the incubator portion of the business, has been funded, in part, by the City of
Evanston
7. Funding is also dependent upon Now We’re Cookin’ implementing a performance
evaluation system to determine the level of satisfaction with the program.
Attachments
-Now We’re Cookin’ expansion proposal dated June 3, 2012
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1
1601 Payne Street
Evanston, Il 60201
847-570-4140
www.nwcookin.com
To: City of Evanston – Paul Zalmezak, Economic Development
From: Now We’re Cookin’
Nell Funk, Chef/Owner
Subject: Food Incubator Transition Funding Request
The purpose of this proposal is to request financial assistance with the expansion of Now We’re
Cookin’ shared‐use kitchen and its transition to a formal Food Business Incubator – dedicated
to growing successful, sustainable food businesses.
The business’s overall goal is to be the premier kitchen location for both culinary professionals
and culinary enthusiasts in the Chicago market. By providing licensed commercial kitchen
space and an exciting event space, we focus on promoting culinary entrepreneurship,
expanding culinary education, and facilitating innovative culinary activities.
Having worked with over 50 start‐up companies since our inception, we concluded over a year
ago that space alone is not the primary driver of food business success. Rather, our experience
suggests that the combination of a strong supportive “entrepreneurs community”, assistance in
building basic business management skills, and access to industry mentors and resources are
the keys to enabling the success of food start‐ups (as has been born out in many studies of
Incubator Best practices). Therefore, having demonstrated the efficacy of a shared kitchen in
this market, we have been working to transition to a true Incubator. With this Food Incubator
transition, we are looking to:
1. improve the success rates of businesses who start operations at Now We’re Cookin’,
and;
2. strongly differentiate Now We’re Cookin’ from Chicago‐based competitors in the
“shared‐kitchen” space,
3. have greater overall impact within the local business community ‐ specifically by
assisting in the start‐up and growth of businesses that remain in Evanston over the
longer term.
The City’s investment will enhance Now We’re Cookin’s capability as a “food incubator” by
demonstrating local community support, establishing a partnership for development of local
entrepreneurship talent, and highlighting Evanston as a center for culinary training in the
Midwest. Specifically, we are requesting financial assistance with the following components of
our transition plan:
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2
1601 Payne Street
Evanston, Il 60201
847-570-4140
www.nwcookin.com
- Hiring a part‐time incubator manager, to coordinate new client screening, training, client
support, mentoring and service expansion
- Expanding storage space and creating a dedicated food product packaging area
- Purchasing equipment that will improve the efficiency and flexibility of the facility
‐ Upgrading and expanding our website to become a community and resource center for
Incubator participants
‐ Providing expanded training for entrepreneurs – including contracting for on‐line training
modules, materials preparation, and presenter fees
The estimated total incremental cost of this phase of our incubator transition is $14,.800 in
one‐time expenses, and continuing annual costs of $60,500, as detailed below: ,
One‐time Expense:
1. Build‐out $ 1,800 (est. retrofit existing bay, electrical)
‐ Equipment: $ 8,000 (dishwasher, packaging tables, storage
cages)
‐ Web redesign $ 5,000 (Incubator portion – facilitating
_______ collaboration, community and education)
$14,800
Ongoing Costs (annual):
‐ Incubator Manager $50,000 (part‐time, no benefits)
‐ Incremental Utilities $ 500 (heat/power for new storage area)
‐ Training/Seminars $ 5,000 (Incubator training/seminar presenter fees,
materials)
‐ Incubator Marketing $ 5,000 (PR, advertising, social media work)
$60,500
Now We’re Cookin’ was initially funded primarily by the Owner, with $70,000 from friends
& family investors. In 2009 North Shore Community Bank granted the company a working
capital line (continuing). In addition to this request, the business is in the process of
soliciting Angel funding to ensure longer term financial security. Feedback from prior
conversations has suggested that effective execution of our Incubator Transition plan
combined with demonstrated local community support will significantly enhance our ability
to obtain additional funding.
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3
1601 Payne Street
Evanston, Il 60201
847-570-4140
www.nwcookin.com
Background:
Now We’re Cookin’ opened its doors in July of 2007 in 5,000 sq ft of space in the Dr. Hill
neighborhood (Evanston’s fifth ward) in north central Evanston. Half of the space (and
business flow) has always been dedicated to operation of a shared‐use kitchen – which is
overseen by the City of Evanston Health Department. The other half is a “show kitchen”,
used for a combination of cooking classes, private/corporate events, filming, group training
and celebrity Chef demonstration activities.
As a business model, Now We’re Cookin’ was unique at its inception – one of only two
shared kitchens in Chicago and the only one which incorporated classes and event space.
Since our start‐up, all the competitor shared kitchens (Logan Square, Kitchen Chicago, Splice
Kitchen) have adopted this model, an acknowledgement of the fact that a shared kitchen
alone virtually never generates sufficient income to be profitable because of the need to
keep rents low for start‐up businesses. (There is substantial national experience to validate
this.) Our business model has the shared kitchen revenues covering facility costs (rent,
utilities, maintenance, repairs), and the activities in the demonstration (“show”) kitchen
supporting staff and overhead.
Over our five years of operation, the shared kitchen has grown successfully – from hosting
seven companies the first year to over 35 in the current fiscal year. During that time, of
the 57 businesses which have used our space, 20 have moved on while the rest of the
businesses remain active at some level here in Evanston:
Now We’re Cookin’ Client Performance Since 2007
Total Client Companies 57 Total who have used kitchens over 5
years of operation
Current Clients 35 27 very active; others sporadic
users
Closed/Out of Business 11
Left to open in own space 4 Sweet Attila’s Bake Shop in Rodger’s
Park, Rowie’s in Park Ridge, New
World Pastry in Evanston, and
Cater2Me in SW Loop,
Merged/Acquired 1 Green Bag Lunch
Moved to Expand – (i.e to
larger space or co‐packer)
5 Pie, Scottie the Mondlebread Man,
Mrs. M’s cookies, The Rice Table,
Defloured in Ravenswood
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That success rate – 18% growing sufficiently as to outgrow Now We’re Cookin’s space or to
feel established enough to take on their own space – demonstrates the potential for our
business incubation model. Our analysis is that by working to address the “fall‐out rate” in
our client flow – through up‐front training, ongoing education, and stronger support
services – we can significantly increase the success prospects of our client base. (This is the
experience of incubators of all kinds.) This has ramifications for business spin‐out into the
Evanston community, for local job creation, and for utilization of local vendors/service
suppliers, as well as for the continued success of Now We’re Cookin’.
Rationale for Expansion:
Based on our experience to date – and on our conclusion that we can reduce the 20% “fall‐
out rate” by increasing our support services – Now We’re Cookin’ is moving aggressively to
transition from being simply a shared‐use kitchen to operating a full‐fledged Food Business
Incubator – complete with an Advisory Board, training, mentors, significantly expanded
resources, and access to funding. Our goal is to host start‐ups with higher probability of
success (due to their being better prepared) and to increase the percentages which are able
to become self‐sustaining over the longer term. By moving to an Incubator model we see
an opportunity for Now We’re Cookin’ to fill a gap and to “take the space” in the Chicago
area. (Current competitors are operating “shared kitchen” models and from what we have
been able to determine, have no plans to change, while SBA and other entrepreneurship
support organizations acknowledge the area‐wide need for food‐business specific
assistance).
We believe that moving first in the Chicago market will enable us to establish a
differentiated story, attract more/higher quality clients, and accelerate the growth of
individual clients, all of which will translate into higher kitchen utilization rates and service
revenues. By attracting and supporting clients with greater chances for long term success,
we support the Evanston business community as these business spin out into their own
spaces and grow locally. (NOTE: 12 current client businesses are either owned by Evanston
residents or by individuals with close ties to the local community. See Appendix for full list.)
Why Now? As described below, we have been moving toward this transition for a year, and
believe this is the time to be aggressive because
- Food businesses remain “hot”, the number of entrepreneurs looking to get “into food”
and the consequent demand for rental kitchen space continues to rise
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- Coming out of the recession, we are seeing more potential business owners who want
to really create a substantial, sustainable business (rather than simple supplemental
income, which was common in 2010 and ’11)
- Moving ahead of the competition will give us the opportunity to draw together
resources, mentors, as well as clients – creating visibility both for Now We’re Cookin’
and Evanston as a supportive environment for food entrepreneurs.
We are the only shared kitchen of size north of Andersonville so our existing north side
market share is high. Promoting our Incubator model will enable us to broaden our
visibility across the City by establishing a differentiated model based on client support and
success.
Incubator Transition Program: Progress to date
We determined that we needed to transition to a more formal incubator format in the 4th
quarter of 2010. Since that time, we have been working actively to set the stage for this
transition. Here are some of our accomplishments in the past year:
• Seminars: Hosted/co‐hosted (with North Shore Community Bank) four seminars
targeted at new entrepreneurs – covering topics such as business planning, financing
options for start‐ups, QuickBooks for small businesses, a Packaging Primer, and a
Branding/Labeling Seminar. Some of these sessions were open to the public, and
others were for Now We’re Cookin’ clients only. All were well attended, and
participant feedback was very favorable.
• Entrepreneurship Training – Food Business 101: from Dream to Reality. Utilizing
the services of two Northwestern graduate students for the summer of 2011, we
designed a six week training program for new entrepreneurs which leverages an
online product created by Rutgers University’s Food Innovation Center. The course
requires a minimum six week commitment, participation in four on‐site classroom
sessions (one of which includes hands‐on Quantity Food Production session in our
commercial kitchen) and completion of the online coursework. The first full week in
January we kicked off the inaugural session of this program with five start‐up
businesses. The feedback on the program was excellent – and 4 of the 5 businesses
are moving forward aggressively (one has been searching for storefront space in
Evanston). We are mid‐stream in the second run of the program, and plan to run
three sessions per year going forward.
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• Resources: Now We’re Cookin’ staff have been active in developing a broad range
of resources to support our Client base. Contacts in the Packaging, Labeling and
Food Label Analysis have all been added and vetted (through initial work they have
done with/for existing clients.) We have significantly expanded our food supplier
sources. Connections with co‐packers have been moving forward, and we have been
working to expand linkages with financiers, banks, SBA/WBDC, micro‐
entrepreneurship centers, and other related groups providing financing or access to
financing for small businesses.
• Advisory Board: progress is being made in developing an Incubator Advisory Board.
Two members are committed (serial food entrepreneur/founder of J & L Catering
and former Jewel/Albertson EVP) and other conversations are under way. We
anticipate having a Board in place by the end of the third quarter. The Board’s role
is positioned to have four components: providing advice to Incubator management,
mentoring individual incubator businesses, participating in educational activities,
and providing connections/access to food industry resources.
• Client Marketing: We have been active in developing ways to supplement the
efforts of our clients to expand options for sales venues. We have been working
with Whole Foods, MidWest Foods, and other local grocery chains to develop a
“quick to wholesale” model that will assist our clients in making the move to the
store shelf. In addition, we hosted two Artisan Food Markets during 2011 – which
drew audiences of several hundred and provided a local showcase for great artisan
food products. We have been a strong supporter of the emergent Indoor Farmers
Market, and the Owner sits on the committee working to establish a more formal
year‐round market through the Evanston 150 initiative. At Evanston’s outdoor
Farmers markets this year, 7 current or former clients of ours are vendors.
• Expansion of Commercial Client Base: 2011 saw a significant increase in the
number of clients utilizing Now We’re Cookin’s kitchens, with activity particularly
heavy during the summer months as numerous businesses sought to take advantage
of Farmers’ Markets as a launch‐pad. The chart below indicates our client flow:
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During 2010 we interviewed 175 potential clients, of which 18 ultimately became
kitchen users. During 2011, the number of interviews remained high and the
“conversion” rate was higher (14% vs. 10% in 2010). The dynamic in 2012 has been a
little different – with fewer total businesses interviewed but a higher proportion of
established businesses needing location change/expansion, and many more founders
proposing full time businesses (compared with part‐time, incremental income goals).
Overall, given the continued enthusiasm for all things food, and especially for “local’,
“artisanal” products, we expect continued strong flow of applications.
Capabilities Assessment:
In making the transition to a full Food Business Incubator, we have been assessing the
strengths and inadequacies of our current operation. Four key weaknesses have been
identified:
1. Lack of dedicated staffing to broaden the service profile, expand identified resources
in food product related areas (from packaging to testing to wholesale
representation, among others), provide a broader range of training, and engage in
one‐on‐one consulting.
2. Lack of separate packaging space: currently, clients prepare their products in the
kitchen, then either clear the tables and package in the same space, or – when
scheduling allows – move tables into a free area and have staff package while they
0
5
10
15
20
25
2008 2009 2010 2011
Com'l Users ‐Qtrly Ave
New Com'l Clients
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complete their production. The latter approach causes occasional conflicts with
other clients, and in general the packaging space constraints limit the kitchen’s
flexibility. Additionally, we can grow the number of business clients with packaging‐
only needs (e.g.spice mixes).
3. Lack of commercial dishwasher: all ware‐washing is done by hand today, slowing
down the process and causing frustration when the kitchen is busy.
4. An outdated website, which limits our ability to provide online booking of kitchen
space, support the community aspect of the Incubator with access to resource
compilations, on‐line training and collaborative capabilities, – and more broadly
does not currently do the optimum job in facilitating the marketing of our Incubator
services.
It is our intention to address these weaknesses rapidly in 2012 to help us establish a
stronger platform from which our clients can grow.
PROPOSAL:
This proposal requests assistance in addressing all four of these weaknesses during
2012.
1. Packaging Space: To be conservative, we are proposing a phased approach. This
year, Now We’re Cookin’ will convert its loading bay to a clean‐room for food‐safe
storage (retrofitting plans already conceptually approved by the Evanston Health
officials). This will free up space for a dedicated packaging area adjacent to the
cooler room. Estimated costs to clean up the loading bay for storage would include
(1) coating the floor, (2) painting, and (3) minor electrical work. Limited equipment is
included in this proposal (additional stainless steel prep tables for packaging, and
additional dry storage security cages) to execute the first phase of this plan.
Assuming we demonstrate the financial growth of the Incubator through the balance
of 2012, we will review a second phase to the space plan. Preliminary discussions
have been held with our landlord for renting an adjacent loading bay which could be
accessed internally through a re‐opened doorway into the new storage area. This
would bring back both covered load‐in/out space and easy access for delivery of
pallet‐based supplies. During early 2013, we will review and finalize the
negotiations for the additional loading bay.
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2. Commercial small‐wares dishwashing machine: This equipment will be installed in
the current storage/wash‐up room. Our original build‐out anticipated this
eventuality, and the basic plumbing infrastructure is in place so installation costs will
be minimal. Adding this equipment is a straightforward action that will save time,
reduce bottlenecks, and improve efficiency for all clients.
3. Incubator Staff: Adding a part‐time staff person dedicated to overseeing the
Incubator activities is an action we have anticipated since our opening, but only now
do we have the client base, service plans, and demand for one‐on‐one consulting
that makes it appropriate to proceed. We propose targeting the hiring of this
person over the summer on a 20 hr a week basis to start. Every effort will be made
to hire locally – both because of our interest in supporting the local community and
to ensure their ability to respond to clients quickly by residing within 10 minutes of
the facility. (Notably, the ability to hire a part‐time Incubator Manager will enable
the Owner to spend the time needed to pursue the above‐mentioned additional
financing – which is a very time‐consuming activity – and to put together a high‐
profile Advisory Board and group of Mentors for Incubator clients.)
4. Website and Marketing: As an enabler of community‐building, client education,
and marketing, a re‐conceptualized web presence is increasingly important. By
providing on‐line kitchen reservations, client access to recommended resource
information and educational tools, as well as an ability to better connect with and
promote Clients, a redesigned site can become a critical tool. In addition, our
current site does not enable Smartphone access because of its Flash technology
base, increasingly a liability. (The other portion of the new site’s functionality will
support and be funded by the demonstration kitchen activities.)
5. Training and Skill‐building: Our experience in the past year of testing out response
to seminars and the initial run of a Food Entrepreneurship training program has
confirmed the value of those activities to our current and prospective business
clients. Therefore, we have included in this request costs associated with delivery
of Seminars and a 3x a year training program – activities which will provide critical
support to our growing businesses.
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Proceeding with this plan should be beneficial to Now We’re Cookin’ and its clients in
the following ways:
9 Enable us to more rapidly expand our services (including training) for commercial
clients by providing the Staffing needed to concentrate on developing seminars,
vendor relationships, providing consulting, and coordinating/delivering training;
9 Provide a separate, clean, health department certified space for packaging – which
will enable us to reduce kitchen congestion, attract businesses which have ONLY
packaging needs (e.g. spice mixes, chai tea mixes, etc), and help clients improve
their gross margins (by utilizing lower‐cost packaging space) thereby enabling
sustainability of their businesses;
9 Enhance our marketing of Food Incubator services through a more appropriate
website and staff time to devote to the task, thereby connecting us with a larger
audience of potential clients – as well as streamlining our interactions with existing
clients.
Our objective is to be able to implement these changes as soon as possible, with the
goal of completing the retrofitting of the packaging room during the 3rd quarter, in time
for the second half of the Farmers Market season. But to do that, Now We’re Cookin’
will need funding for the plan. Estimated costs in 2012 and 2013 are as follows:
INCREMENTAL COSTS FOR INCUBATOR TRANSITION:
2012
(5 mo)
2013
(full year)
Retrofit of existing loading bay to enable pkg space $1,800
Packaging tables and storage cages $3,500
Commercial Small‐wares Washer (installed) $4,500
Website Upgrade (portion dedicated to Incubator) $5,000
Incremental Utilities (principally heat for storage
room) $250 $ 500
Incubator Manager $15,000 $50,000
Training Materials/Presenter Costs $2,500 $5,000
Incubator Marketing $2,500 $5,000
TOTAL
PROJECT COSTS: $35,050 $60,500
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We are requesting assistance from the City to enable us to implement this plan during mid‐
2012. Ideally, we would like to see a three year commitment, in which the City funds the
one‐time costs and contributes a declining portion of the incremental annual incubator
costs (defined above). Roughly, this would result in funding of $35,500 in 2012, $36,500
(60%) in ’13, and $24,000 (40%) in ’14. As indicated, we anticipate that a combination of
internally generated funds and a raise from outside investors will ensure the balance is
effectively covered and the overall business soundly financed in the later years. The current
costs of the infrastructure (rent, utilities, maintenance, and overhead) will continue to be
supported by Now We’re Cookin’.
Now We’re Cookin’ will maintain a data tracking process to make transparent the results of
our Incubator program (see Appendix IV for specific proposed data‐points.) As outcomes,
we anticipate seeing the following contribution to the Evanston business community over
the coming two to three years:
- Additional food business storefronts: currently as many as 6 of our clients envision
moving to their own restaurant/bakery/other storefront within a 3 year timeframe,
with 2 of those actively looking right now. We anticipate working with City of Evanston
staff to help ensure that Evanston is their location of choice.
- With our Training Program in full gear, we fully expect to host a higher number of
wholesale oriented clients who will need to move from Now We’re Cookin’ to a larger,
independent space, from which to produce their products. Again, collaboration to
ensure that Evanston has the space profile that can accommodate those businesses will
be key. (One of our businesses did spin out into an Evanston space 2 years ago)
- Enabling Now We’re Cookin’ to increase its “incubator” profile will only add to
Evanston’s emerging “entrepreneurial hot spot” environment – as our capabilities
align well with the TIC and the new Co Lab offerings, as well as Northwestern’s various
Entrepreneurship programs which are spawning fascinating local businesses (one of
which we have been mentoring). In addition, we are already seeing our broadening
connections across the Chicago food community linking us with potential Evanston‐
based businesses, which we can introduce to City staff to help enable their moves.
Periodic updates to the City can help demonstrate the progress we have made and the
success our clients are having.
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Length of Time at NWC
Distribution by Business Type
APPENDIX
I. Support for Evanston businesses:
The owner of Now We’re Cookin’ is an Evanston resident. In addition, the facility has
hosted 12 food businesses with Evanston – based business owners or strong ties to
Evanston over the past year;
- DeFloured (owner related to owners of Lulu’s; recently moved to dedicated space)
- Mollenhauer Catering
- The Rootsy Vegan
- Green Bag Lunch (merged, but owners Evanston residents)
- Carmel’s Caramel’s
- Crust Bakery (started at NWCookin, now managing Winter market)
- Custom Confections
- Foodie Baby
- Fresh Takes Kitchen
- Gotta B Crepes
- Heika’s Treats
- J. Lafayette Catering
II. Client Distribution Statistics
< 1
year
28%
1 ‐2
years
36%
> 2
years
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0
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8
10
CateringBaking/PastryCanned/Jar…Candy/Choc…Ice …Gluten/Alle…Meal …Other …Active
Occasional
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III. Now We’re Cookin’ in the Evanston Community
Now We’re Cookin’s contributions to the local community are broader than the food
incubator. Activities/collaborations have included:
Business Mentoring and Spin-out:
1) 5 businesses moved from NWC to their own spaces, 1 of which was located in Evanston
2) Mentoring winner of Kellogg 2011 Social Entrepreneurship competition – Fresh Takes
Kitchen – which piloted their low-cost meal delivery program at the Evanston Y
3) New Food Entrepreneurship training program developed in collaboration with NU
graduate students
4) Prepare incubator clients for farmers market participation through ongoing coaching,
providing access to resources (packaging and labeling expertise, access to health/food
regulators, etc)
5) Hosted or co-hosted (with North Shore Community Bank) seminars on range of topics,
directed at entrepreneurs .
Healthy Eating and Home Cooking Education -
6) Filmed home sanitation video for City Health Department; collaborating on broader 2012
initiative
7) Classes for WOW group (women out walking initiative)
8) Classes for Second Baptist Health Ministry
9) Co-teaching NU Center for Talent Development Culinary Science summer course for
high school students
10) Cooking Demonstrations at Evanston Farmers Markets
11) Member of Health Department’s Restaurant Safety group
12) Starlight Children’s Foundation cooking class
13) Annual Apple Pie baking class for McCormack Boys and Girls
14) Park Ridge Park District class
Promotion of “local” food options -
15) Participating in Evanston 150 Year-Round Market committee
16) Created and host the annual Evanston Harvest Celebration – featuring Evanston’s best
chefs and benefitting the Evanston Farmers’ Market
17) Hosted variety of “get to know” sessions with Farmers’ Market farmers/producers, along
with related cooking classes
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Collaborations/Services to Broader Evanston Community -
18) Event space used for fund raising and Board activities of the following Evanston-based
NFPs:
a. The Cradle (multiple)
b. Infant Welfare
c. Connections for the Homeless
d. Child Care Center of Evanston (multiple years)
e. The Mitchell Museum
f. ECDC
g. Orrington School PTA
h. American Cancer Society
i. Evanston Community Foundation
19) Participated in variety of Chamber events – including Mash-up jointly with Incubator
clients, hosting networking events, and seminars
20) Co-host events/activities with Whole Foods Evanston (Custer and Ethnic Arts Festival
demonstrations, in-store classes, etc)
21) Range of interactions with Northwestern community
a. Utilize pro-bono services (Marketing team from Kellogg, Law clinic services)
b. Hired a number of student interns
c. Utilized graduate students to develop Food Business 101 training program
d. Host the Dance Marathon’s Top Chef Competition (5th year running)
e. Host frequent graduate and undergraduate groups for cooking sessions
f. Host staff and other groups for cooking “off-sites”
g. Location for Kellogg recruiting events hosted by major corporations/consultancies
22) Have hosted the shooting of numerous film spots for NBC, the Big Ten Network, The
Food Channel, Kraft, and others (United Airlines this month) – providing broader visibility
for both NWC and Evanston as a whole
IV. Some of the Evanston-based businesses frequented by NWC and our clients –
The Spice House
Old Town Oil and Vinegar
Whole Foods
Dominic’s
J.D.Mills
World Market
Bennison’s Bakery
Sam’s Club
Various liquor vendors
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Web Design and Marketing Resources
Professional Services (Legal, Accounting, Insurance)
V. Proposed Incubator Client Tracking Data
To measure the success of our incubator operation, we are proposing to maintain
tracking of clients coming through Now We’re Cookin across the following data-points:
- Initial Contact
- Training program Participation Dates
- Kitchen Rental (start, end)
- Employee Numbers (start, upon leaving NWC)
- Sales Growth (start, upon leaving NWC)
- Location after NWC
- Time to reach “fully loaded” cash break even
- Time in business after NWC
- External Financing Obtained (Y/N, when)
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For City Council meeting of July 23, 2012 Item O4
Resolution 53-R-12: Amendment to 2012 One Year Action Plan
For Action
To: Honorable Mayor and Members of the City Council
From: Housing & Community Development Act Committee
Subject: Resolution 53-R-12, amending the 2012 One Year Action Plan
recommended by the Housing & Community Development Act
Committee
Date: June 25, 2012
Recommended Action:
The Housing & Community Development Act Committee recommends approval of
resolution 53-R-12, authorizing the City Manager to submit a Substantial Amendment to
the City of Evanston Consolidated Plan 2012 Action Plan for the Community
Development Block Grant Program. The Substantial Amendment to the City’s 2012
Action Plan withdraws $93,000 from the CEDA Minor Repair & Painting Program and
reallocates those funds to a City-managed program that will make essential repairs to
homes with life safety issues and whose owners are income-eligible but do not qualify
for CDBG loans; and allocates $100,000 in uncommitted CDBG funds (program income
and unallocated 2012 entitlement) to the Façade Improvement and Business
Development Fund for CDBG-eligible economic development activities.
Funding Source:
Funding source is the City’s 2012 CDBG entitlement grant and CDBG Program Income.
Summary:
The Housing & Community Development Act Committee submits the proposed
Substantial Amendment to the City’s One-Year Action Plan for 2012 relating to the
City’s Community Development Block Grant program.
Withdrawal of funding for CEDA Minor Repair & Painting Program and reallocation of
those funds to a new, City-managed housing repair grant program.
The Community Economic Development Association (CEDA) informed the City that it
will not continue the Minor Repair & Painting Program, which was allocated $93,000 in
CDBG funding in the City’s 2012 Action Plan. The Housing & Community Development
Act Committee and staff recommend withdrawal of $93,000 in CDBG funds for the
Minor Repair & Painting Program, which requires a Substantial Amendment to the City’s
2012 Action Plan, and reallocation to a City-managed program that will make essential
Memorandum
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Page 2 of 3
repairs to owner-occupied single-family homes that have life safety issues but are not
eligible for CDBG loans. This new program would be managed by the Housing Rehab
staff with construction work contracted out, as with the CDBG Rehab Loan Program.
Efforts will be made to award work to Evanston contractors that qualify as HUD Section
3 (business ownership is low/moderate income or 30% of construction workers hired are
low/moderate income). Examples of eligible projects include failed furnaces, roofs and
lateral sewer lines, and structurally unsound stairs/porches. Program eligibility
requirements will target households with the greatest need by establishing limits on
liquid assets and a funding cap per project.
Allocation of $100,000 in uncommitted CDBG funds to the Façade Improvement and
Business Development Fund for CDBG-eligible economic development activities
Following allocation of $75,000 in CDBG as a loan to Chicago’s Home of Chicken &
Waffles for its new location at 2424 Dempster Street, the balance in that CDBG fund is
$457, insufficient to fund additional projects in 2012. Allocation of $100,000 of
uncommitted CDBG funds to the Façade Improvement and Business Development
Fund would enable the City to assist additional projects that address economic
development goals of the City, particularly those the City’s Neighborhood Revitalization
Strategy Area plans that focus on the areas of greatest need in Evanston, as they arise
throughout the year.
Uncommitted funds include $96,564 in 2012 CDBG because the City’s 2012 grant of
$1,587,064 is larger than the $1,490,500 estimate used in the 2012 Action Plan, and
$208,195 in CDBG program income comprising the TIF funds used to “buy out” the
City’s CDBG investment in 1817 Church Street.
The Façade Improvement and Business Development Fund is a valuable and flexible
resource for economic development projects, particularly for those that are outside the
TIF districts or for needs such as operating capital that is not an eligible use of TIF.
CDBG may also be layered with TIF and/or Economic Development funds on larger
projects.
Recommendations for individual projects would be developed by Economic
Development staff following CDBG underwriting guidelines, and working with the
Housing & Grants Administrator to ensure compliance with federal regulations. Any
funds not spent in 2012 would carry over to 2013, following the current practice for the
Façade Improvement and Business Development Fund. Because CDBG funds were not
allocated to this fund in the 2012 Action Plan, a substantial amendment to the City’s
2012 Action Plan is required.
Legislative History
The Housing and Community Development Act Committee voted unanimously to
recommend approval of the proposed Substantial Amendment at its meeting on May 15,
2012 meeting. Notice of the 30-day public comment period regarding the proposed
Substantial Amendment and funding changes was published in Triblocal, posted on the
City’s website and emailed to a list of individuals and organizations who have indicated
an interest in receiving information about the City’s CDBG program. In addition, a public
hearing for input was held at the Housing & Community Development Act Committee
June 19, 2012 meeting. No public comment was received on this Substantial
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Page 3 of 3
Amendment, although two residents spoke in favor of developing additional affordable
rental housing using HOME funds.
Attachment
Resolution 53-R-12
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6/21/2012
53-R-12
A RESOLUTION
Authorizing the City Manager to Submit a Substantial Amendment to
the City of Evanston Consolidated Plan 2012 Action Plan for the
Community Development Block Grant Program
WHEREAS, the Congress of the United States did adopt: Public Law 93-
383, Title I of the Housing and Community Development Act of 1974, which established
the Community Development Block Grant (“CDBG”) Program); Public Law 101-625, the
Cranston-Gonzales National Affordable Housing Act, which established the HOME
Investment Partnerships Program; and Public Law 100-77, the Stewart B. McKinney
Homeless Assistance Act, which established the Emergency Solutions Grants (“ESG”)
Program; and
WHEREAS, the City of Evanston is an “Entitlement City” by definition in
said Acts, and as such, is eligible to make application to the United States Department
of Housing and Urban Development (“HUD”) for said grant programs; and
WHEREAS, the City received notification from HUD that its 2012 CDBG
grant amount is one million, five hundred eighty-seven thousand, sixty-four dollars
($1,587,064), which is ninety-six thousand, five hundred sixty-four dollars ($96,564)
more than the estimated amount used in planning and the preparation of the City’s 2012
Action Plan; and
WHEREAS, the Community Economic Development Association
(“CEDA”) did notify the City of Evanston that it will not implement the Minor Repair &
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53-R-12
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Painting Program, which was allocated ninety-three thousand dollars ($93,000) in
CDBG funding in the City’s 2012 Action Plan; and
WHEREAS, the City CDBG program realized two hundred eight thousand,
one hundred ninety-five dollars ($208,195) in additional Program Income from the sale
of 1817 Church Street that is uncommitted to programs or projects in the 2012 Action
Plan; and
WHEREAS, the City’s Housing & Community Development Act
Committee discussed and recommended changes to the 2012 Action Plan at its
meeting of May 15, 2012 to revise CDBG allocations by program or project based on
the above described changes; and
WHEREAS, the following changes comprise the Substantial Amendment
to the 2012 Action Plan:
• Withdrawal of ninety-three thousand dollars ($93,000) from the CEDA Minor
Repair & Painting Program and reallocation to a City-managed program that will
make emergency housing repairs to homes with life safety issues and whose
owners are income-eligible but do not qualify for CDBG loans.
• Allocation of one hundred thousand dollars ($100,000) in uncommitted CDBG
funds (program income and unallocated 2012 entitlement) to the Façade
Improvement and Business Development Fund for CDBG-eligible economic
development activities; and
WHEREAS, the City followed the Citizen Participation Plan in its 2010-
2014 Consolidated Plan, including holding a thirty (30)-day public comment period from
May 31 to June 29, 2012 and a public hearing at the June 19, 2012 meeting of the
Housing & Community Development Act Committee to hear public comment; and
WHEREAS, the Housing & Community Development Act Committee
recommends City Council approval of the proposed Substantial Amendment,
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53-R-12
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Council hereby approves the Substantial
Amendment to the City of Evanston Consolidated Plan 2012 Action Plan for the
Community Development Block Grant Program.
SECTION 3: The City Manager is hereby authorized to transmit said
Substantial Amendment to the City of Evanston Consolidated Plan 20112 Action Plan to
the U.S. Department of Housing and Urban Development, and to provide any additional
information as may be required.
SECTION 4: This Resolution 53-R-12 shall be in full force and effect from
and after its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2012
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