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Home My WebLink About12.10.12 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, December 10, 2012 Administration & Public Works (A&PW) Committee meets at 5:45 p.m. Planning & Development (P&D) Committee meets at 7:15 pm City Council meeting convenes immediately after the conclusion of the P&D Committee meeting ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Fiske (II) Mayor Public Announcements (III) City Manager Public Announcements Shop Evanston for the Holidays Announcement Police Department Promotions: Commander Aretha Hartley promoted to the rank of Deputy Chief Sergeant Angela Hearts-Glass promoted to the rank of Commander Officer Jason Garner promoted to the rank of Sergeant Introduction of City Engineer Homayoon Pirooz Holiday Trash Collection Schedule Nicor Gas Community Challenge (IV) Communications: City Clerk (V) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. 1 of 777 City Council Agenda December 10, 2012 Page 2 of 11 12/6/2012 4:29 PM (VI) Special Order of Business: 2013 Street Resurfacing and Water Main Replacement Program (VII) Consent Agenda: Alderman Rainey (VIII) Report of the Standing Committees Administration & Public Works - Alderman Grover Planning & Development - Alderman Fiske Human Services - Alderman Holmes (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (X) Executive Session (XI) Adjournment SPECIAL ORDER OF BUSINESS (SP1) Approval of 2013 Street Resurfacing and Water Main Replacement Program Staff recommends City Council approval of the proposed list of projects to be included in the 2013 Street Resurfacing and Water Main Replacement Program. Funding will be provided from the Water Fund ($3,100,000), Motor Fuel Tax Fund ($1,400,000), Capital Improvement Fund ($2,700,000), Washington National TIF Fund ($2,325,000) and Howard/Hartrey TIF Fund ($169,800). For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of November 26, 2012 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 11/18/12 $ 2,633,746.32 (A2) City of Evanston Bills FY2012 12/11/12 $21,684,470.03 Credit Card Activity Period End October 31, 2012 $ 122,637.99 2 of 777 City Council Agenda December 10, 2012 Page 3 of 11 12/6/2012 4:29 PM (A3.1) Approval of Agreement with MWH Americas, Inc. for Water Distribution Modeling Services (RFP 12-178) Staff recommends City Council authorize the City Manager to execute an agreement for Water Distribution Modeling Services with MWH Americas, Inc. (175 West Jackson Blvd., Suite 1900, Chicago, IL) in the not-to-exceed amount of $35,000/year for three years. Funding will be provided from the Water Fund, Account 7125.62180. For Action (A3.2) Approval of Contract with Palatine Oil Company for Bulk Oil, Antifreeze and Lubricants (Bid 12-176) Staff recommends that City Council authorize the City Manager to execute a contract for bulk oil, antifreeze, and lubricant purchases for Fiscal Year 2013 in the amount of $59,979.50 with Palatine Oil Company (900 National Parkway, Schaumburg, IL). Funding is provided from the Fleet Services budget for Petroleum Products (7710.65035) for Fiscal Year 2013. For Action (A3.3) Approval of 2012 Final Vehicle Purchases from Currie Motors and Russo’s Power Equipment Staff recommends City Council approval for the purchase of five (5) vehicles/units in the amount of $121,444.50 as follows: Currie Motors (9423 W. Lincoln Highway, Frankfort, IL) in the amount of $97,908, and Russo’s Power Equipment Incorporated (9525 W. Irving Park Road, Schiller Park, IL) in the amount of $23,536.50. Funding is provided by the Equipment Replacement Fund (7780.65550). For Action (A3.4) Approval of Contract Award for Licensing and Implementation Services to New World Systems to Replace the City’s Financial, Human Resource and Payroll System Staff recommends City Council authorize the City Manager to execute a contract for software licensing, implementation, and maintenance services with New World Systems (888 West Big Beaver Road, Troy, MI) in the amount of $596,000 for licensing and implementation, plus $407,700 for five years of maintenance and support ($81,540/year), plus an estimated $36,300 in financing charges for a total cost of $1,040,000 to replace the City’s current financial, accounting, human resource and payroll enterprise system. Funding for the Software and Implementation costs of $596,000 is provided by a 5 year loan from the Parking Fund to be repaid in five payments from the General Fund of $126,500, which includes an approximate short term interest rate of 2.0%. Funding for ongoing maintenance costs is provided by the current Information Technology Division Computer License and Support account 1932.62340. For Action 3 of 777 City Council Agenda December 10, 2012 Page 4 of 11 12/6/2012 4:29 PM (A3.5) Approval of Contract for Purchase of Insurance/Renewals–Property, Excess Liability & Excess Worker’s Compensation for Fiscal Year 2013 Staff recommends City Council approval to purchase the outlined policies. The policies will renew all insurance coverage for the City for Fiscal Year 2013. Quoted premium totals were $101,611 less than budgeted for FY2013. Funding is provided by the Insurance Fund, Accounts 7800.62615 and 7800.66044. For Action (A3.6) Approval of Contract with Action Printing for Printing Recreation & Arts Activities Guide and Annual Camp Guide (Bid 12-181) Staff recommends that the City Council authorize the City Manager to execute a two-year contract for printing and mail preparation of Recreation & Arts Activities Guide, which includes the Highlights newsletter, and the annual summer camp guide (8 total publications) in an amount not to exceed $121,400 with Action Printing (N6637 Rolling Meadows Drive, Fond du Lac, WI). Funding is provided by the Parks, Recreation and Community Services Department’s Account 3020.62210. For Action (A3.7) Approval of Emergency Purchase of Sole Source Traffic Signal Control Box from Brown Traffic Products, Inc. Staff recommends City Council approval for the emergency purchase of a traffic signal controller cabinet from Brown Traffic Products, Inc., (736 Federal Street, Suite 2312, Davenport, IA) in the amount of $26,551. Funding is provided by the General Fund account 2640.65070. For Action (A3.8) Approval of Sole Source Purchase of Security Cameras for the Evanston Township High School Area Staff recommends City Council authorization for a sole source purchase and installation of a security camera system with Current Technologies, Inc. in the amount of $60,622.13. The proposed purchase and installation of four security cameras near ETHS was approved as part of the Fiscal Year 2013 Budget process. Funding is provided by: $36,000 from FY2012 funds in the City Manager’s contingency account (1525.68205), and $24,622.13 from the Information Technology safety equipment account (1932.65090) in FY 2013. For Action 4 of 777 City Council Agenda December 10, 2012 Page 5 of 11 12/6/2012 4:29 PM (A4) Approval of Change Order No. 3 with CDM Smith for Wholesale Water Sales Engineering Services (RFP 11-41) Staff recommends that City Council authorize the City Manager to execute Change Order No. 3 for engineering services associated with wholesale water sales with CDM Smith (125 South Wacker Drive, Suite 600, Chicago, IL) in the not-to-exceed amount of $250,000. Funding will be provided from the Water Fund, Account 7125.62180. For Action (A5) Approval of Contract Settlement – Illinois FOP Labor Council - Officers Staff recommends approval to authorize the City Manager to execute a collective bargaining agreement with the Illinois FOP Labor Council – Officers Union effective March, 2012 through December 31, 2013. City Council approval will ratify the tentative agreements executed throughout the negotiation process. For Action (A6) Approval of Grant Agreement with Youth Organizations Umbrella (Y.O.U.) to Provide Subcontract Services for Outreach Program Staff recommends that City Council authorize the City Manager to execute an agreement with Youth Organizations Umbrella (Y.O.U.) (1027 Sherman Avenue, Evanston, IL) for the City to provide subcontract services for a Street Outreach Program grant. The agreement shall be in effect from October 1, 2012 until September 30, 2013 and shall be renewed annually upon notification of grant award. For Action (A7) Resolution 84-R-12, Modified Purchasing Procedure for Chlorine System Upgrade Staff recommends approval of Resolution 84-R-12 authorizing a modified purchasing procedure for the selection of the engineer and contractor on the Chlorine System Upgrade at the Water Treatment Facility. Funding for the engineering ($50,000) and construction ($200,000) of the chlorine system upgrade will be from the Water Fund account 733122. For Action Staff recommends City Council adoption of the following ordinances to designate the proposed Chicago/Main TIF District as outlined in the state statute 65 ILCS 5/11-74.4 – Tax Increment Allocation Redevelopment Act. A formal resolution will accompany the Chicago/Main TIF District Implementation Plan at the January 14, 2013 meeting for consideration by the City Council for adoption at that time. (A8) 130-O-12 Approving the Tax Increment Redevelopment Plan and Redevelopment Project for the Chicago/Main Redevelopment Project Area(“TIF Plan”) Staff recommends City Council adoption of Ordinance 130-O-12. For Introduction 5 of 777 City Council Agenda December 10, 2012 Page 6 of 11 12/6/2012 4:29 PM (A9) 131-O-12 Designating the Chicago/Main Redevelopment Project Area of the City of Evanston a Redevelopment Project Area Pursuant to the Tax Increment Allocation Redevelopment Act (“TIF District”) Staff recommends City Council adoption of Ordinance 131-O-12. For Introduction (A10) 132-O-12 Adopting Tax Increment Allocation Financing for the Chicago/Main Redevelopment Project Area Staff recommends City Council adoption of Ordinance 132-O-12. For Introduction (A11) Ordinance 139-O-12 Regarding Defacement or Removal of Public Art Mayor recommends adoption of Ordinance 139-O-12 to provide for penalties against persons who deface or remove public art murals within the City of Evanston. For Introduction Staff recommends review and adoption of the following ten (10) abatement resolutions (A12.1 to A12.10) by the City Council. The Resolutions will abate (decrease) the amount of the 2012 property tax levy needed to retire the outstanding general obligation debt. Generally, abated debt amounts are funded through sources other than property taxes such as TIF incremental revenue, water/sewer receipts, and parking garage revenues. (A12.1)Resolution 87-R-12 General Obligation Debt Property Tax Abatement Staff recommends approval of proposed Resolution 87-R-12 abatement for General Obligation Bonds, Series 2004. For Action (A12.2)Resolution 88-R-12 General Obligation Debt Property Tax Abatement Staff recommends approval of proposed Resolution 88-R-12 abatement for General Obligation Bonds, Series 2005. For Action (A12.3)Resolution 89-R-12 General Obligation Debt Property Tax Abatement Staff recommends approval of proposed Resolution 89-R-12 abatement for General Obligation Bonds, Series 2006. For Action (A12.4)Resolution 90-R-12 General Obligation Debt Property Tax Abatement Staff recommends approval of proposed Resolution 90-R-12 abatement for General Obligation Bonds, Series 2007. For Action 6 of 777 City Council Agenda December 10, 2012 Page 7 of 11 12/6/2012 4:29 PM (A12.5)Resolution 91-R-12 General Obligation Debt Property Tax Abatement Staff recommends approval of proposed Resolution 91-R-12 abatement for General Obligation Bonds, Series 2008B. For Action (A12.6)Resolution 92-R-12 General Obligation Debt Property Tax Abatement Staff recommends approval of proposed Resolution 92-R-12 abatement for General Obligation Bonds, Series 2008C. For Action (A12.7)Resolution 93-R-12 General Obligation Debt Property Tax Abatement Staff recommends approval of proposed Resolution 93-R-12 abatement for General Obligation Bonds, Series 2008D. (A12.8)Resolution 94-R-12 General Obligation Debt Property Tax Abatement Staff recommends approval of proposed Resolution 94-R-12 abatement for General Obligation Bonds, Series 2010B. For Action (A12.9)Resolution 95-R-12 General Obligation Debt Property Tax Abatement Staff recommends approval of proposed Resolution 95-R-12 abatement for General Obligation Bonds, Series 2011A. For Action (A12.10)Resolution 96-R-12 General Obligation Debt Property Tax Abatement Staff recommends approval of proposed Resolution 96-R-12 abatement for General Obligation Bonds, Series 2012A. For Action (A13) Ordinance 133-O-12: City of Evanston 2012 Tax Levy Staff requests adoption of Tax Levy Ordinance 133-O-12, which levies the annual property tax for General Fund Operations, Illinois Municipal Retirement Fund, and Police and Fire Pension funds. This ordinance was introduced at the November 10, 2012 City Council meeting. For Action (A14) Ordinance 134-O-12: 2012 Special Service Area #4 Tax Levy Staff requests adoption of Tax Levy Ordinance 134-O-12, which levies the annual property tax for Special Service Area #4. This ordinance was introduced at the November 10, 2012 City Council meeting. For Action (A15) Ordinance 135-O-12: 2012 Evanston Public Library Tax Levy Staff requests adoption of Tax Levy Ordinance 135-O-12 which levies the annual property tax for the Evanston Public Library. This ordinance was introduced at the November 10, 2012 City Council meeting. For Action 7 of 777 City Council Agenda December 10, 2012 Page 8 of 11 12/6/2012 4:29 PM (A16) Ordinance 2T-O-12: 2012 Evanston Township Tax Levy Staff requests adoption of Tax Levy Ordinance 2T-O-12 which levies the annual property tax for the Town of Evanston. This ordinance was introduced at the November 10, 2012 City Council meeting. For Action (A17) Ordinance 106-O-12, Amending Title 10, Motor Vehicles and Traffic, Chapter 6, Illegally Parked or Abandoned Autos Staff recommends that the City Council approve Ordinance 106-O-12 amending Title 10, Motor Vehicles and Traffic, Chapter 6, Illegally Parked or Abandoned Autos, adding subsection 10-6-14: Fire Lanes. Under the proposed amendment, by contract the City will be empowered to enter onto private property to enforce fire lane violations. This ordinance was introduced at the November 26, 2012 City Council meeting. For Ac tion (A18) Ordinance 127-O-12, Amending the Evanston City Code Title 7, Chapter 12, City Waterworks System “Charges, Rates, Fees and Penalties” Staff recommends City Council adoption of Ordinance 127-O-12 Amending the Evanston City Code, Title 7, Chapter 12, Relating to the City Waterworks System “Charges, Rates, Fees, and Penalties.” Staff is recommending a three percent (3%) water rate increase. This ordinance was introduced at the November 26, 2012 City Council meeting. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Approval of 2013 Open Communities Landlord Tenant Program Grant The Housing & Homelessness Commission and staff recommend approval of a $30,000 grant to Open Communities (formerly Interfaith Housing Center of the Northern Suburbs) to continue the Evanston Landlord Tenant Program from January 1 through December 31, 2013. Funding is provided by the City’s Affordable Housing Fund, Account 5465.62770. For Action (P2) Ordinance 129-O-12 Amending the Zoning Ordinance – Banquet Halls as a Special Use in the B, C, D, I, M, O1 and RP Districts The Plan Commission and City staff recommend the addition of a zoning definition for Banquet Halls and recommend such establishments be allowed by special use in the B1, B1a, B2, B3, C1, C1a, C2, D1, D2, D3, D4, I1, I2, I3, MU, MUE, MXE, O1 and RP Districts. For Introduction 8 of 777 City Council Agenda December 10, 2012 Page 9 of 11 12/6/2012 4:29 PM (P3) Ordinance 95-O-12, Amending the Special Use for a Sheltered/Skilled Care Home at 2520 Gross Point Road in the C2 Zoning District (Alden Estates) Staff recommends adoption of Ordinance 95-O-12 as requested by Alden Estates to permit greater flexibility in the management of the 99 beds within their facility. The Commission on Aging has no objection to the amendments to the Special Use Ordinance for Alden Estates proposed by Ordinance 95-O-12. This ordinance was introduced at the November 12, 2012 City Council meeting. For Action (P4) Ordinance 138-O-12, Granting a Special Use for an Automobile Service Station and a Variance for 19’ Accessory Structure Canopy Height at 2400 Main St. Zoning Board of Appeals and City staff recommend adoption of Ordinance 138-O- 12 granting a special use permit for the operation of an Automobile Service Station and a variance for 19’ accessory structure canopy height at 2400 Main Street. This ordinance was introduced at the November 26, 2012 City Council meeting. For Action HUMAN SERVICES (H1) Approval of Township of Evanston Bills for November 2012 Township of Evanston Supervisor recommends that City Council approve the Township of Evanston bills, payroll, and medical payments for the month of November 2012 in the amount of $155,135.79 For Action (H2) Approval of Township of Evanston Annual Financial Report Township of Evanston Supervisor recommends that City Council approve the Audit of the Township of Evanston financial statements for the fiscal year ending March 31, 2012. For Action (H3) Approval of Contract with Novak Consulting Group for Management Audit of Evanston Township Staff recommends that City Council authorize the City Manager to execute a contract for a Management Audit of Evanston Township with to the Novak Consulting Group of (210 Glenmary Ave, Cincinnati, Ohio) for the not-to-exceed sum of $24,750. Funding will be provided by the FY 2013 Township Budget For Action 9 of 777 City Council Agenda December 10, 2012 Page 10 of 11 12/6/2012 4:29 PM ECONOMIC DEVELOPMENT COMMITTEE (O1) Resolution 85-R-12 Curt’s Café Construction Loan and Job Training Grant The Economic Development Committee and staff recommend City Council approve Resolution 85-R-12 authorizing the City Manager to execute a loan agreement of up to $9,095 from the Economic Development Fund to Curt’s Café for the costs associated with the buildout of the café located at 2922 Central Street and to execute a grant agreement with Curt’s Café for $21,332 to provide training for a minimum of four Evanston disconnected and unemployed young adult ex-offenders. Funding is provided by the Economic Development Fund Business Attraction and Expansion Account (Account 5300.62660). For Action (O2) Approval of Financial Assistance through the Façade Improvement Program for Bramer Animal Hospital (1021 Davis Street) The Economic Development Committee and staff recommend approval for financial assistance in the amount of $10,000 for a façade improvement project for Bramer Animal Hospital on a 50/50 cost sharing basis. Funding is provided by the Economic Development Fund’s Business District Improvement Fund (5300.65522). For Action (O3) Approval of Financial Assistance through the Façade Improvement Program for Chicago’s Home of Chicken & Waffles (2424 Dempster Street) The Economic Development Committee recommends financial assistance in the amount of $7,947 for a façade improvement project for Chicago’s Home of Chicken & Waffles on a 50/50 cost sharing basis. Funding is provided by the Economic Development Fund’s Business District Improvement Fund (5300.65522). For Action MEETINGS SCHEDULED THROUGH DECEMBER 2012 Upcoming Aldermanic Committee Meetings: Wed, Dec 12 7 pm Northwestern University-City Committee Mon, Dec 17 3:30 pm Human Services: Executive Session Tues, Dec 18 7:30 pm Housing & Com Dev Act Committee Wed, Dec 19 6 pm Transportation/Parking Committee Wed, Dec 19 6 pm M/W/EBE Committee Wed, Dec 19 Cancelled Economic Development Committee Thurs, Dec 20 7 pm Housing & Homelessness Commission 10 of 777 City Council Agenda December 10, 2012 Page 11 of 11 12/6/2012 4:29 PM Order and agenda items are subject to change. Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 11 of 777 For City Council meeting of December 10, 2012 Item SP1 Business of the City by Motion: 2013 Street Resurfacing & Water Main Replacement Program For Action To: Honorable Mayor and Members of the City Council From: Suzette Robinson, Director of Public Works Dave Stoneback, Director of Utilities Sat Nagar, P.E., Senior Engineer, Engineering Division Subject: 2013 Street Resurfacing and Water Main Replacement Program Date: December 4, 2012 Recommended Action: Staff recommends City Council approval of the proposed list of projects to be included in the 2013 Street Resurfacing and Water Main Replacement Program. Funding Source: Funding will be provided from the Water Fund ($3,100,000), Motor Fuel Tax Fund ($1,400,000), Capital Improvement Fund ($2,700,000), Washington National TIF Fund ($2,325,000) and Howard/Hartrey TIF Fund ($169,800). Summary: Beginning in spring each year, City staff reviews the projects included in the 5-Year Street Improvement Plan and recommends program modifications to the City Council . Since the previous five year plan was completed in 2012 and Public Works staff is still analyzing the data for a new 5-Year Plan, a different approach was used to identify street resurfacing priorities for 2013. Staff took raw comparative roadway data and created a list for each ward of the top five streets with the poorest surface ratings. The Director of Public Works drove each ward with the respective Alderman to get input on any areas of concern. Public Works staff then met with Utilities staff to ensure that water main replacement priorities were addressed. Memorandum 12 of 777 Page 2 of 3 Staff weighed all the priorities within the established budget constraints to develop the following lists for 2013 Water Main Replacement Projects Church Street Chicago Avenue to Hinman Avenue Davis Street Chicago Avenue to Hinman Avenue McDaniel Avenue Church Street to Lake Street Lake Street McDaniel Avenue to Pitner Avenue Davis Street Wesley Avenue to Asbury Avenue Wesley Avenue Simpson Street to Leonard Place Central Street Sherman Avenue to Sheridan Road Keeney Street Hartrey Avenue to Dodge Avenue Austin Street Sherman Avenue to Elmwood Avenue Street Resurfacing Projects (CIP and MFT) Clark Street Orrington Avenue to Chicago Avenue McDaniel Avenue Lee Street to Dead End North Greenleaf Street Chicago Avenue to Hinman Avenue Lee Street Michigan Avenue to Sheridan Road Forest Avenue Keeney Street to Kedzie Street Lake Street Elmwood Avenue to Sherman Avenue Sherman Avenue Greenwood Street to Lake Street Oak Avenue Greenleaf Street to Crain Street Elinor Place Ashland Avenue to Wesley Avenue Davis Street Florence Avenue to Wesley Avenue McDaniel Avenue Church Street to Lyons Street Wesley Avenue Foster Street to Dead End North Foster Street Maple Avenue to Sherman Avenue Prospect Avenue Grant Street to Colfax Street Princeton Avenue Central Street to Dead End North Forestview Road Grant Street to Colfax Street Prairie Avenue Grant Street to Central Street Austin Street Ridge Avenue to Elmwood Avenue Sherman Avenue to Custer Avenue Dewey Avenue Mulford Street to Kirk Street Washington Street Ridge Avenue to Chicago Avenue Dewey Avenue to Asbury Avenue Street Resurfacing/Water Main/ Streetscape Projects (TIF) Davis Street Benson Avenue to Chicago Avenue Street Resurfacing/Streetscape Projects (Grant) Davis Street Ridge Avenue to Benson Avenue 13 of 777 Page 3 of 3 2012 Street Resurfacing Projects (Carry-overs) Isabella Street (CIP) Highland Avenue to Ewing Avenue Central Street (CIP) Cowper Avenue to Central Park Avenue Hartrey Avenue (TIF) Howard Street to Dead End North Once the annual list is approved by the City Council, Engineering staff initiates the in- house design. The necessary coordination with Nicor, ComEd, Comcast, AT&T and other utilities are also initiated at the same time. The plans are also submitted to the Illinois Environmental Protection Agency (IEPA), Metropolitan Water Reclamation District (MWRD) and the Illinois Department of Transportation (IDOT) to obtain the necessary permits/approvals. The street resurfacing and water main replacement program projects should let in spring 2013. The next five-year street improvement plan (FY 2014-2018) is being developed and it will be presented to council for approval in spring 2013. Attachments: 2013 Street Improvement Plan 2013 Location Map 14 of 777 STREET FROM TO WARD # of BLOCKS MFT CIP TIF WM COST TOTAL COST TYPE CHURCH STREET CHICAGO AVENUE HINMAN AVENUE 1 1 101,400$ $182,000 $283,400 WM & Street Res DAVIS STREET BENSON AVENUE CHICAGO AVENUE 1 3 -$ 2,325,000$ $182,000 $2,507,000 Sewer & Street Res DAVIS STREET CHICAGO AVENUE HINMAN AVENUE 1 1 228,800$ $372,400 $601,200 WM & Street Res McDANIEL AVENUE LAKE STREET CHURCH STREET 2 3 179,400$ $585,000 $764,400 WM & Street Res LAKE STREET McDANIEL AVENUE PITNER AVENUE 2 2 94,800$ $332,000 $426,800 WM & Street Res DAVIS STREET WESLEY AVENUE ASBURY AVENUE 4 1 77,840$ $190,000 $267,840 WM & Street Res WESLEY AVENUE SIMPSON STREET LEONARD PLACE 5 1 53,320$ $190,000 $243,320 WM & Street Res CENTRAL STREET SHERMAN AVENUE SHERIDAN ROAD 7 2 148,800$ $449,540 $598,340 WM & Street Res AUSTIN STREET ELMWOOD AVENUE SHERMAN AVENUE 8 1 91,320$ $300,000 $391,320 WM & Street Res KEENEY STREET HARTREY AVENUE DODGE AVENUE 9 2 151,200$ $482,600 $633,800 WM & Street Res DAVIS STREET RIDGE AVENUE BENSON AVENUE 1 4 $190,000 Resurfacing CLARK STREET ORRINGTON AVENUE CHICAGO AVENUE 1 1 223,965$ $223,965 Resurfacing McDANIEL AVENUE LEE STREET Dead End North 2 4 240,200$ $240,200 Resurfacing GREENLEAF STREET CHICAGO AVENUE HINMAN AVENUE 3 1 52,850$ -$ $52,850 Resurfacing LEE STREET MICHIGAN AVENUE SHERIDAN ROAD 3 1 51,550$ -$ $51,550 Resurfacing FOREST AVENUE KEENEY STREET KEDZIE STREET 3 2 152,700$ $152,700 Resurfacing LAKE STREET ELMWOOD AEVENUE SHERMAN AVENUE 4 1 50,850$ $50,850 Resurfacing SHERMAN AVENUE GREENWOOD STREET LAKE STREET 4 1 109,500$ $109,500 Resurfacing OAK AVENUE GREENLEAF STREET CRAIN STREET 4 1 99,500$ $99,500 Resurfacing ELINOR PLACE ASHLAND AVENUE WESLEY AVENUE 4 1 57,100$ $57,100 Resurfacing DAVIS STREET FLORENCE AVENUE WESLEY AVENUE 2 2 153,510$ $153,510 Resurfacing McDANIEL AVENUE CHURCH STREET LYONS STREET 5 1 79,020$ -$ $79,020 Resurfacing WESLEY AVENUE FOSTER STREET Dead End North 5 1 60,500$ $60,500 Resurfacing FOSTER STREET MAPLE AVENUE SHERMAN AVENUE 5 1 142,010$ $142,010 Resurfacing PROSPECT AVENUE GRANT STREET COLFAX STREET 6 1 90,530$ $90,530 Resurfacing PRINCETON AVENUE CENTRAL STREET Dead End North 6 2 112,200$ $112,200 Resurfacing FORESTVIEW ROAD GRANT STREET COLFAX STREET 6 1 74,250$ $74,250 Resurfacing PRAIRIE AVENUE GRANT STREET CENTRAL STREET 7 4 260,400$ $260,400 Resurfacing AUSTIN STREET RIDGE AVENUE ELMWOOD AVENUE 8 1 53,350$ $53,350 Resurfacing AUSTIN STREET SHERMAN AVENUE CUSTER AVENUE 8 1 52,080$ $52,080 Resurfacing DEWEY AVENUE MULFORD STREET KIRK STREET 8 1 109,450$ $109,450 Resurfacing WASHINGTON STREET RIDGE AVENUE CHICAGO AVENUE 9 4 283,084$ -$ $283,084 Resurfacing WASHINGTON STREET DEWEY AVENUE ASBURY AVENUE 9 3 276,450$ -$ $276,450 Resurfacing -$ 1,399,054$ 2,702,875$ 2,325,000$ $3,265,540 $9,692,469 ISABELLA STREET HIGHLAND AVENUE EWING AVENUE 6 7 200,000$ 200,000$ Resurfacing CENTRAL STREET COWPER AVENUE CENTRAL PARK AVE 6 5 630,000$ 630,000$ Resurfacing HARTREY AVENUE HOWARD STREET Dead End North 8 3 169,800$ 169,800$ Resurfacing FUNDING TYPE ITEP GRANT FUNDING REQUESTED - City Share is $190,000 2012 CARRYOVER STREETS 2013 WATER MAIN REPLACEMENT AND STREET RESURFACING PROGRAM 2013 STREET IMPROVEMENT PLAN 15 of 777 HARRISON STMEADOW-LARK LNGLENVIEW RD THAYER ST ARBORLN KNOX CIRHIGHLAND AVELAWNDALE AVEPARK PL EWING AVECOLFAX ST BENNETT AVEBRADLEY PLFOSTER STSTE W A R T A V E HARRISON STWALNUT AVEGREY AVEDODGE AVEDARROW AVEDEWEY AVEASHLAND AVEEMERSON ST LYONS ST MADISON STOAK AVEOAKCLARK STASBURY AVECASE ST FOSTER ST CLINTON PL LINDEN PL UNIVERSITY PL CLARK S T CLYDE AVEHINMAN AVE INGLESIDE PK GREELEYHILLSIDE LN NOYES CULVER ISABELLA ST PAYNE ST CALVIN CIR LAWNDALE AVETHAYER ST PARK PL PITNER AVELAKE STLEMAR AVEDEMPSTER STHARTREY AVEPR A I R I E A V E BROWNLIVINGSTON ST THELIN CTASHLAND AVEJACKSON AVEWESLEY AVECRAINASBURY AVESHERMAN AVECHICAGO AVE GARRETT PL MILBURN PK DEMPSTER STGROSS POINT RDPAYNE DARTMOUTH PL PROSPECT AVECOWPER AVECENTRAL ST LINCOLNWOOD DRELGI N R D WOODLAND RD PITNER AVENATHANIEL PL CHURCH ST NOYES ST RICHMOND AVEWARREN STGREY AVEGREYHOVLAND CTBROWN AVEG R E E N B A Y R D DARROW AVESOUTH BLVDDARROW AVELYONS STWOODBINE AVEJENKS ST WASHINGTON STASHLAND AVECROFT LNWESLEY AVEROSALIE ST BARTON AVELEE STRIDGE AVEOAK AVEMAPLE AVELINC OLN ST CASE PL LAKE ST CHURCH S TORRINGTON AVEINGLESIDE PL FOREST AVETECH DR SHERIDAN RD HILLSIDE RD SIMPSON STHASTINGS AVEOTTO LN RIDGEWAY AVEMARCY AVEFORESTVIEW RDREESE AVEBENNETT AVEHOWARD STHARTREY AVECLEVELAND STFOWLER AVECRAIN STPITNER AVEBROWN AVEWASHINGTON STHARTREY AVEBROWN AVEGREY AVEFLORENCE AVEASBURY AVEMONROE STST. MARK'S CTRIDGE AVEELMWOOD AVESHERMAN AVESHERMAN AVEHAMLIN ST GAFFIELD PL SHERMAN PL GREENWOOD STHINMAN AVESHERMAN AVEHAVEN ST EUCLIDPARK PL JUDSON AVE SOUTH BLVD LEE STJUDSON AVEMICHIGAN AVESHERIDAN SQLAKE SHORE BLVDSH E R IDAN RD THAYERST T H A Y E R C T CRAWFORD AVECOLFAX PL TRINITY CT HARTZELL ST NORMANDY PL HURD AVEMcDANIEL AVEWADE CTMARTHA LNHARTZELL ST PITNER ALYGREENWOOD STMcCORMICK BLVDGREY AVEKEENEY ST GREENLEAF ST BRI D G E ST PAYNE ST ISABELLA ST FLORENCE AVECLEVELAND STDEWEY AVECOLFAX TER CENTRAL ST CHANCELLOR WASHINGTON STRIDGE AVEGARNETT PL LEONARD PL BRUMMEL ST MULFORD STMAPLE AVEELG I N R D COLFAX STRIDGE AVERIDGE TER DAVIS S T LIBRARY PL DARTMOUTH PL CHICAGO AVE KEDZIE ST MAIN ST FOREST AVEARTSCIRCLE DR ARNOLD PLSHERIDAN RDPRINCETON AVEMARCY AVEISABELLA ST LINCOLN ST THAYER ST HAWTHORNE LN LINCOLN ST COLFAX STLIVINGSTON DODGE AVEGROVE ST HARRISONBROADWAY AVECHANCELLOR ST FOSTER STJACKSON LIVINGSTON DOBSON ST HARVARD TER SOUTH BLVDRIDGE CTRIDGE AVESIMPSON STBRYANT AVEOAKTON ST EMERSON ST MONTICELLO PL HINMAN AVEKEENEY ST GREENLEAF ST MICHIGAN AVEBURNHAM PLPRINCETONWELLINGTON CTC R A W F O R D LINCOLNWOOD DRBRUMMEL PLMcCORMICK BLVDMcDANIEL AVEMcDANIEL AVESIMPSON ST OAKTON ST MADISON PLLAUREL AVEPIONEER RDPAYNE STELM AVESEWARD STBROWN AVELEE ST GREY AVEGREY AVEDOBSON STDODGE AVESEWARD STDEWEY AVEWESLEY AVEWESLEY AVEELINOR PL DAVIS STWESLEY E A S T R A I L R O A D A V E LEON PL NOYES ST GRANTGIRARD AVESEWARD STELMWOOD AVEREBA PL NOYES CTGARRISON AVESHERIDAN R D CALLAN AVEGROVE S T CALLANJUDSON AVELAKESIDE CT HAMILTON ST HAYES CLIFFORD STBERNARD PLTHAYER PARK PL CENTRAL PARK AVEGRANT STEWING AVEMcDANIEL AVECENTRAL ST HARTREY AVEFOWLER AVELELAND AVELYONS ST BRUMMEL STDEWEY AVEKEENEY STDODGE AVEMAIN STDARROW AVEGRANT ST P R A I R I E A V E P O P L A R A V E G R E E N B A Y R D MULFORD ST ASHLAND AVEKIRK ST WILDER STEASTWOOD AVEASHLAND AVEASBURY AVEWESLEY AVEASBURY AVEHAMPTON PKYHULL TER AUSTIN STPRATT CTRIDGE AVEBENSON AVECENTRAL ST SHERIDAN PL R O SL Y N P L HOWARD STCUSTER AVEMILBURN ST SHERIDAN RDFOREST PLCAMPUS DREDGEMERE CTNORTH SHORE CHANNELNORTH SHORE CHANNELL A K E M I C H I G A N1200 1800 29002300200019001600400100 200 800 900 1000 1700 2100 2700 2800 500 2100 2700 340030002200160015001000500300300 1100 1200 1300 1800 1900 2300 2900 900 28002500270025007006005002400 1400 1500 1900 2200 2300 2600 350026002400180017001500120011001000800600 2500 2600 300 400 600 800 700 2800 3600230020002200130012001100700200400 1600 200 1000 380033001700900900200500 2000 1300 1600 2500 2400 370026002400210019001400100300100700 1400 1500 2200 100 1100 1700 2000 3200310021001800130014008006004002013 street improvement program.mxd 12/10/2010 0 0.5 10.25 Mile ´ This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. Water Main Project 2013 STREET IMPROVEMENT PROGRAM City of Evanston Department of Public Works MFT Program CIP Program Sewer Project Carryover from FY 2012 16 of 777 1 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, November 26, 2012 Present: Alderman Burrus Alderman Holmes Alderman Fiske Alderman Tendam Alderman Braithwaite Alderman Grover Alderman Wilson Alderman Rainey Alderman Wynne Presiding: Mayor Elizabeth B. Tisdahl Mayor Tisdahl called the Regular Meeting of the City Council to order after a quorum was established with the Roll Call at 9:17 pm. Mayor Public Announcements and Proclamations: Mayor Tisdahl announced Recognition of Long Term Care Administrators Charlotte Kohn (Forty years of service) and Dennis Tossi (Twenty years of service). Mr. Tossi was not present to receive his plaque. Ms. Evonda Thomas read a bio of Ms. Kohn after she was presented with a plaque from the Mayor. Mayor Tisdahl’s final announcement was for the Red and White Day November 26, 2012 in honor of the Northshore Alumni Chapter of Delta Sigma Theta. City Manager Public Announcements: Public Technology Institute Engaged Community Award “Solixir Beverage Company” announcement was given by Scott Lerner, Founder and CEO. Mr. Lerner stated he employed ten staff, and it is a water product with no sugar and four different formulas. He also left samples of the product for the Council. Erica Storlie presented the Mayor with a glass-teardrop award from the Public Technology Institute for the City’s engagement in the community. There will also be two outreach activities for the 311 Center. City Manager Bobkiewicz also announced Shop Evanston for Saturday December 15th, and to place a colorful logo on the windows of the stores and residential homes. This is to encourage everyone one to shop in Evanston for the Christmas Holidays. 17 of 777 DRAFT MINUTES Communications: City Clerk City Clerk Greene announced and exhibited the wooden plaque that he and the Township had received recognizing the more than seventy hours of educational training received for the year. Citizen Comment: Agenda items: These persons spoke on item A10 & ECTV: Betty Ester, 2031Church Street, stated she was a bit confused when looking at the agenda concerning the budget. City Manager Bobkiewicz gave some clarification in response to Ms. Ester’s somewhat confused issue. He also directed her to speak with Mr. Lyons to obtain further clarification. Lilo Schuster, 1708 Chicago Ave, Non-Agenda items: Junad Rizki, 2284 stated there is City wide theft of health benefits by staff and City Officials and a full investigation should be done and those who were involved should be prosecuted and fired. The City Manager then asked the Mayor and proceeded to respond to the statements made by Mr. Rizki. Fay Kaiser, 927 Noyes gave a history lesson on the Noyes Cultural Center, and does not want Piven Theater to be allowed to expand, which will be pushing tenants out and losing its diversity. Padma Rao, 2246 Sherman stated her dissatisfaction with the minutes of the clerk as being defective, quoted lawsuits against the City, questioned why the City Clerk did not use City Lawyer but went outside (and wondered the cost), Kendall and the City Council using tax payer’s money to eat pizza from the pizza palace. B.K. Rao, 2246 Sherman first asked if the microphones were on before she began to speak, and she was reassured the microphone was on by the Mayor. She stated the City does not deserve the title “Tree City”. She wanted to know what achievements the Council have made in the last four years, also to stop spending money on pizza for their eating habits. Items not approved on Consent Agenda: (A3.5)Approval of 2012 Final Vehicle Purchases from Currie Motors and Russo’s Power Equipment Staff recommends City Council approval for the purchase of five (5) vehicles/units for various departments in the amount of $121,444.50 as follows: Currie Motors (9423 W. Lincoln Highway, Frankfort, IL) in the amount of $97,908.00 and Russo’s Power Equipment Incorporated (9525 W. Irving Park Road, Schiller Park, IL) in the amount of $23,536.50. Funding is provided by the Equipment Replacement Fund (7780.65550) in the amount of $127,058.50. For Action (A3.6)Approval of Contract with First Bank and Trust of Evanston for Banking Services (RFP 12-142) Staff recommends that City Council authorize the City Manager to execute a four-year contract for commercial banking services with First Bank and Trust of Evanston. 18 of 777 DRAFT MINUTES Commercial services include City payroll, accounts payable and cash management functions. For Action (A9)Approval of Downtown Evanston FY2013 Request for Budget Contribution Share The Economic Development Committee and staff support a recommendation to the City Council for approval of the Fiscal Year 2013 budget for Downtown Evanston. Funding is provided by: 1) $370,000 from the Special Service Area # 4 (SSA #4) for downtown operations and maintenance; 2) $113,000 from the Economic Development Fund for supplemental marketing and economic development activities; and 3) $88,247 split equally between the Washington National TIF and Economic Development fund for additional maintenance contract reimbursements for a total budget allocation of $571,247. For Action (A10)Resolution 83-R-12 Adopting the FY 2013 Budget of the City of Evanston Staff recommends approval of Resolution 83-R-12 adopting the FY 2013 Budget of the City of Evanston in the amount of $247,359,877. For Action (A11)Ordinance 127-O-12, Amending the Evanston City Code Title 7, Chapter 12, City Waterworks System “Charges, Rates, Fees and Penalties” Staff recommends City Council adoption of Ordinance 127-O-12 Amending the Evanston City Code, Title 7, Chapter 12, Relating to the City Waterworks System “Charges, Rates, Fees, and Penalties.” Staff is recommending a three percent (3%) water rate increase. ForIntroduction (H1)Ordinance 117-O-12, Amending the Evanston City Code to Make Certain Changes to the Evanston Public Library Board’s Authority Human Services Committee and staff recommend consideration and approval of Ordinance 117-O-12. This ordinance was approved by the Human Services Committee on November 5, 2012, and introduced at the City Council meeting on November 12, 2012. For Action CONSENT AGENDA (M1)Approval of Minutes of the Special City Council Meeting of October 29, 2012 (M2)Approval of Minutes of the Special City Council Meeting of November 10, 2012 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1)City of Evanston Payroll through 11/04/12 $2,658,036.06 (A2)City of Evanston Bills FY2012 11/27/12 $4,419,784.60 19 of 777 DRAFT MINUTES (A3.1)Approval of Contract with G.A. Johnson & Son for the 2012 Washroom Renovation Project at the Lorraine H. Morton Civic Center (Bid 12-137) Staff recommends that City Council authorize the City Manager to execute a contract for the 2012 Washroom Renovation Project at the Lorraine H. Morton Civic Center with G.A. Johnson & Son (828 Foster Street, Evanston, IL) in the amount of $284,880. Funding is provided by FY 2012 and 2013 Capital Improvement Project (CIP) Account 415175 with a total budget of $675,000. For Action (A3.2)Approval of Single Source Purchase of Hardware and Installation Services from Dell, Inc. Staff recommends City Council approval of the purchase of server and storage hardware, licensing and related installation services from Dell, Inc. (One Dell Way, Round Rock, TX) in the amount of $138,149.96. Funding is provided by account 1932.65555 – IT Personal Computer Equipment: $69,996.45 from the FY2012 budget allocation of $210,000, and $68,153.51 from the FY2013 budget allocation of $285,000 . For Action (A3.3)Approval of Contracts for Water Treatment Chemicals (Bid 12-172) Staff recommends that City Council authorize the City Manager to execute contracts to the following vendors to supply water treatment chemicals: 1) USALCO (1120 Middle River Road, Baltimore, MD) in the amount of $192,330.40 to supply aluminum sulfate (alum); 2) Alexander Chemical Corp (1901 Butterfield Road, Downers Grove, IL) in the amount of $40,714 to supply chlorine; 3) Alexander Chemical Corp in the amount of $161,700 to supply HFS acid (fluoride); 4) BASF Corporation (2371 Wilroy Road, Suffolk, VA) in the amount of $30,400 to supply polymer; and 5) Pristine Water Solutions (1570 Lakeside Drive, Waukegan, IL) in the amount of $107,070 to supply blended phosphate. The total of these purchases is $532,214.40, which is provided by accounts 7110.65015, 7110.65030 and 7110.53591 with a total FY2013 budget of $670,000. For Action (A3.4)Approval of Sole Source Purchase of Salt Brine Machine from EJ Equipment Staff recommends City Council approval of a sole source purchase of a Cargill Model ABS-2 Automated Brine Maker from EJ Equipment (P.O. Box 665, Manteno, IL) not to exceed the amount of $88,000. Funding is provided by the Capital Improvement Plan New Salt Dome Construction Account (416088.655150) with a budget of $460,000. For Action (A4)Approval of Change Order No. 1 for Evanston Water Utility Supervisory Control And Data Acquisition (SCADA) System Upgrades (RFP 11-42) Staff recommends that the City Council authorize the City Manager to execute Change Order No. 1, granting a time extension of 121 calendar days, to the agreement with Allan Integrated Control Systems, Inc. (2021 Beulah Avenue, East Troy, WI), for the 20 of 777 DRAFT MINUTES Evanston Water Utility SCADA System Upgrades (RFP 11-42). No additional funding will be required for Change Order No. 1. For Action (A5)Resolution 73-R-12; Approving Release of Certain Closed Session Minutes It is recommended that the City Council adopt Resolution 73-R-12 releasing the closed session meeting minutes listed on Exhibit A and finding that a need still exists for confidentiality as to the minutes on Exhibit B. For Action (A6)Resolution 81-R-12 Authorizing the City Manager to Execute a License Amendment with SprintCom, Inc. for Wireless Service Improvements at Fleetwood-Jourdain Center Staff recommends that the City Council adopt resolution 81-R-12 amending the license agreement with SprintCom, Inc for the installation of additional underground connections to the existing monopole at the Fleetwood-Jourdain Center. No City of Evanston funding is required for the installation of this equipment. For Action (A7)Resolution 82-R-12 Authorizing Permit Agreements to Establish a Construction Yard for the Large Diameter Sewer Rehabilitation Project Staff recommends adoption of Resolution 82-R-12 authorizing the City Manager to execute agreements with the Metropolitan Water Reclamation District of Greater Chicago and the Skokie Park District to establish a construction yard on property owned by the MWRDGC and leased to the Skokie Park District in conjunction with Bid 12-153, Cleveland and Davis Streets Large Diameter Sewer Rehabilitation Project. There are no fees associated with the proposed permit agreements. For Action (A8)Ordinance 106-O-12, Amending Title 10, Motor Vehicles and Traffic, Chapter 6, Illegally Parked or Abandoned Autos Staff recommends that the City Council approve Ordinance 106-O-12 amending Title 10, Motor Vehicles and Traffic, Chapter 6, Illegally Parked or Abandoned Autos, adding subsection 10-6-14: Fire Lanes. Under the proposed amendment, by contract the City will be empowered to enter onto private property to enforce fire lane violations. For Introduction PLANNING & DEVELOPMENT COMMITTEE (P1)Ordinance 138-O-12, Granting a Special Use for an Automobile Service Station and a Variance for 19’ Accessory Structure Canopy Height at 2400 Main St. Zoning Board of Appeals and City staff recommend adoption of Ordinance 138-O-12 granting a special use permit for the operation of an Automobile Service Station and a variance for 19’ accessory structure canopy height at 2400 Main Street. For Introduction 21 of 777 DRAFT MINUTES HUMAN SERVICES (H2)Ordinance 111-O-12, Establishing the Americans with Disabilities Act Advisory Board Human Services Committee and staff recommend approval of Ordinance 111-O-12 establishing the Americans with Disabilities Act Advisory Board to assist the City of Evanston with prioritizing ADA issues and infrastructure improvements. This ordinance was approved by the Human Services Committee on November 5, 2012, and introduced at the City Council meeting on November 12, 2012. For Action APPOINTMENTS (APP1)For Appointment to: Arts Council Jose Aleman Arts Council Fran Joy Arts Council Rina Gitlin Civil Service Commission Dina Berne Civil Service Commission Lynn Richmond Environment Board Stephanie Brown Environment Board Tom Clark Commission on Aging Marcia Achenbach Commission on Aging Yolanda Bender Commission on Aging Bonnie Lockhart Housing & Homelessness Committee Jeremy Spitzer Mental Health Board Carolyn Bell Mental Health Board Azhar Harris For Action Alderman Rainey motioned for approval of the Consent Agenda and it was seconded. A Roll Call vote was 9-0 and the Consent Agenda was approved. Items for discussion: (A3.5)Approval of 2012 Final Vehicle Purchases from Currie Motors and Russo’s Power Equipment Staff recommends City Council approval for the purchase of five (5) vehicles/units for various departments in the amount of $121,444.50 as follows: Currie Motors (9423 W. Lincoln Highway, Frankfort, IL) in the amount of $97,908.00 and Russo’s Power Equipment Incorporated (9525 W. Irving Park Road, Schiller Park, IL) in the amount of $23,536.50. Funding is provided by the Equipment Replacement Fund (7780.65550) in the amount of $127,058.50. For Action Alderman Grover stated the item was moved to the next AP&W committee meeting. (A3.6)Approval of Contract with First Bank and Trust of Evanston for Banking Services (RFP 12-142) 22 of 777 DRAFT MINUTES Staff recommends that City Council authorize the City Manager to execute a four-year contract for commercial banking services with First Bank and Trust of Evanston. Commercial services include City payroll, accounts payable and cash management functions. For Action Alderman Grover motioned for approval and it was seconded. Alderman Wilson recused himself from the voting. A Roll Call was taken with 8-0 and the motion passed. (A9)Approval of Downtown Evanston FY2013 Request for Budget Contribution Share The Economic Development Committee and staff support a recommendation to the City Council for approval of the Fiscal Year 2013 budget for Downtown Evanston. Funding is provided by: 1) $370,000 from the Special Service Area # 4 (SSA #4) for downtown operations and maintenance; 2) $113,000 from the Economic Development Fund for supplemental marketing and economic development activities; and 3) $88,247 split equally between the Washington National TIF and Economic Development fund for additional maintenance contract reimbursements for a total budget allocation of $571,247. For Action Alderman Grover motioned for approval and it was seconded as amended. A Roll Call vote was taken with a 7-2 result and the motion passed (Aldermen Fiske and Holmes voted nay). (A10)Resolution 83-R-12 Adopting the FY 2013 Budget of the City of Evanston Staff recommends approval of Resolution 83-R-12 adopting the FY 2013 Budget of the City of Evanston in the amount of $247,359,877. For Action Alderman Grover motioned for approval and it was seconded. A Roll Call vote was taken with a 9-0 result and the motion passed. (A11)Ordinance 127-O-12, Amending the Evanston City Code Title 7, Chapter 12, City Waterworks System “Charges, Rates, Fees and Penalties” Staff recommends City Council adoption of Ordinance 127-O-12 Amending the Evanston City Code, Title 7, Chapter 12, Relating to the City Waterworks System “Charges, Rates, Fees, and Penalties.” Staff is recommending a three percent (3%) water rate increase. For Introduction Alderman Grover motioned for approval and it was seconded. Alderman Grover stated this increase would not take effect until next year July 1, 2013 and we still have the lowest water rate in the state. A Roll Call vote was taken with a 9-0 and the motion passed. (H1)Ordinance 117-O-12, Amending the Evanston City Code to Make Certain Changes to the Evanston Public Library Board’s Authority Human Services Committee and staff recommend consideration and approval of Ordinance 117-O-12. This ordinance was approved by the Human Services Committee 23 of 777 DRAFT MINUTES on November 5, 2012, and introduced at the City Council meeting on November 12, 2012. For Action Alderman Holmes motioned for approval and it was seconded. Alderman Rainey is in support of a Library District. A Roll Call was taken with a 7-2 to approve and the motion passed (Aldermen Burrus and Rainey voted nay). Call of the Wards Ward 9, Alderman Burrus had no report. Ward 1, Alderman Fiske Tuesday, December 4th ward meeting 7-9 @ Evanston Public Library. Ward 2, Alderman Braithwaite had no report. Ward 3, Alderman Wynne had no report Ward 4, Alderman Wilson made a reference to the Planning & Development Committee to consider revisions to the occupancy code to be included in the January 14th meeting. Ward 5, Alderman Holmes had no report. Ward 6, Alderman Tendam had no report. Ward 7, Alderman Grover had no report. Ward 8, Alderman Rainey made a referral to AP&W to consider changes to the 5% advantage for Evanston contractors for projects in creating the threshold for that advantage. Alderman Wilson motioned to adjourn into Executive Session to discuss Litigation, Personnel, and minutes. With a unanimous voice vote the Regular meeting of the City Council ended at 10:26 pm. Submitted by, Hon. Rodney Greene, City Clerk 24 of 777 Page 1 of 6 Rev. 12/6/2012 4:17:28 PM ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, December 10, 2012 5:45 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN GROVER, CHAIR II. APPROVAL OF MINUTES OF REGULAR MEETING OF November 26, 2012 III. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through 11/18/12 $ 2,633,746.32 (A2) City of Evanston Bills FY2012 12/11/12 $21,684,470.03 Credit Card Activity - Period End October 31, 2012 $ 122,637.99 (A3.1) Approval of Agreement with MWH Americas, Inc. for Water Distribution Modeling Services (RFP 12-178) Staff recommends City Council authorize the City Manager to execute an agreement for Water Distribution Modeling Services with MWH Americas, Inc. (175 West Jackson Blvd., Suite 1900, Chicago, IL) in the not-to-exceed amount of $35,000/year for three years. Funding will be provided from the Water Fund, Account 7125.62180. For Action (A3.2) Approval of Contract with Palatine Oil Company for Bulk Oil, Antifreeze and Lubricants (Bid 12-176) Staff recommends that City Council authorize the City Manager to execute a contract for bulk oil, antifreeze, and lubricant purchases for Fiscal Year 2013 in the amount of $59,979.50 with Palatine Oil Company (900 National Parkway, Schaumburg, IL). Funding is provided from the Fleet Services budget for Petroleum Products (7710.65035) for Fiscal Year 2013. For Action 25 of 777 Page 2 of 6 Rev. 12/6/2012 4:17:28 PM (A3.3) Approval of 2012 Final Vehicle Purchases from Currie Motors and Russo’s Power Equipment Staff recommends City Council approval for the purchase of five (5) vehicles/units in the amount of $121,444.50 as follows: Currie Motors (9423 W. Lincoln Highway, Frankfort, IL) in the amount of $97,908, and Russo’s Power Equipment Incorporated (9525 W. Irving Park Road, Schiller Park, IL) in the amount of $23,536.50. Funding is provided by the Equipment Replacement Fund (7780.65550). For Action (A3.4) Approval of Contract Award for Licensing and Implementation Services to New World Systems to Replace the City’s Financial, Human Resource and Payroll System Staff recommends City Council authorize the City Manager to execute a contract for software licensing, implementation, and maintenance services with New World Systems (888 West Big Beaver Road, Troy, MI) in the amount of $596,000 for licensing and implementation, plus $407,700 for five years of maintenance and support ($81,540/year), plus an estimated $36,300 in financing charges for a total cost of $1,040,000 to replace the City’s current financial, accounting, human resource and payroll enterprise system. Funding for the Software and Implementation costs of $596,000 is provided by a 5 year loan from the Parking Fund to be repaid in five payments from the General Fund of $126,500, which includes an approximate short term interest rate of 2.0%. Funding for ongoing maintenance costs is provided by the current Information Technology Division Computer License and Support account 1932.62340. For Action (A3.5) Approval of Contract for Purchase of Insurance/Renewals–Property, Excess Liability & Excess Worker’s Compensation for Fiscal Year 2013 Staff recommends City Council approval to purchase the outlined policies. The policies will renew all insurance coverage for the City for Fiscal Year 2013. Quoted premium totals were $101,611 less than budgeted for FY2013. Funding is provided by the Insurance Fund, Accounts 7800.62615 and 7800.66044. For Action (A3.6) Approval of Contract with Action Printing for Printing Recreation & Arts Activities Guide and Annual Camp Guide (Bid 12-181) Staff recommends that the City Council authorize the City Manager to execute a two-year contract for printing and mail preparation of Recreation & Arts Activities Guide, which includes the Highlights newsletter, and the annual summer camp guide (8 total publications) in an amount not to exceed $121,400 with Action Printing (N6637 Rolling Meadows Drive, Fond du Lac, WI). Funding is provided by the Parks, Recreation and Community Services Department’s Account 3020.62210. For Action 26 of 777 Page 3 of 6 Rev. 12/6/2012 4:17:28 PM (A3.7) Approval of Emergency Purchase of Sole Source Traffic Signal Control Box from Brown Traffic Products, Inc. Staff recommends City Council approval for the emergency purchase of a traffic signal controller cabinet from Brown Traffic Products, Inc., (736 Federal Street, Suite 2312, Davenport, IA) in the amount of $26,551. Funding is provided by the General Fund account 2640.65070. For Action (A3.8) Approval of Sole Source Purchase of Security Cameras for the Evanston Township High School Area Staff recommends City Council authorization for a sole source purchase and installation of a security camera system with Current Technologies, Inc. in the amount of $60,622.13. The proposed purchase and installation of four security cameras near ETHS was approved as part of the Fiscal Year 2013 Budget process. Funding is provided by: $36,000 from FY2012 funds in the City Manager’s contingency account (1525.68205), and $24,622.13 from the Information Technology safety equipment account (1932.65090) in FY 2013. For Action (A4) Approval of Change Order No. 3 with CDM Smith for Wholesale Water Sales Engineering Services (RFP 11-41) Staff recommends that City Council authorize the City Manager to execute Change Order No. 3 for engineering services associated with wholesale water sales with CDM Smith (125 South Wacker Drive, Suite 600, Chicago, IL) in the not-to-exceed amount of $250,000. Funding will be provided from the Water Fund, Account 7125.62180. For Action (A5) Approval of Contract Settlement – Illinois FOP Labor Council - Officers Staff recommends approval to authorize the City Manager to execute a collective bargaining agreement with the Illinois FOP Labor Council – Officers Union effective March, 2012 through December 31, 2013. City Council approval will ratify the tentative agreements executed throughout the negotiation process. For Action (A6) Approval of Grant Agreement with Youth Organizations Umbrella (Y.O.U.) to Provide Subcontract Services for Outreach Program Staff recommends that City Council authorize the City Manager to execute an agreement with Youth Organizations Umbrella (Y.O.U.) (1027 Sherman Avenue, Evanston, IL) for the City to provide subcontract services for a Street Outreach Program grant. The agreement shall be in effect from October 1, 2012 until September 30, 2013 and shall be renewed annually upon notification of grant award. For Action 27 of 777 Page 4 of 6 Rev. 12/6/2012 4:17:28 PM (A7) Resolution 84-R-12, Modified Purchasing Procedure for Chlorine System Upgrade Staff recommends approval of Resolution 84-R-12 authorizing a modified purchasing procedure for the selection of the engineer and contractor on the Chlorine System Upgrade at the Water Treatment Facility. Funding for the engineering ($50,000) and construction ($200,000) of the chlorine system upgrade will be from the Water Fund account 733122. For Action Staff recommends City Council adoption of the following ordinances to designate the proposed Chicago/Main TIF District as outlined in the state statute 65 ILCS 5/11-74.4 – Tax Increment Allocation Redevelopment Act. A formal resolution will accompany the Chicago/Main TIF District Implementation Plan at the January 14, 2013 meeting for consideration by the City Council for adoption at that time. (A8) 130-O-12 Approving the Tax Increment Redevelopment Plan and Redevelopment Project for the Chicago/Main Redevelopment Project Area(“TIF Plan”) Staff recommends City Council adoption of Ordinance 130-O-12. For Introduction (A9) 131-O-12 Designating the Chicago/Main Redevelopment Project Area of the City of Evanston a Redevelopment Project Area Pursuant to the Tax Increment Allocation Redevelopment Act (“TIF District”) Staff recommends City Council adoption of Ordinance 131-O-12. For Introduction (A10) 132-O-12 Adopting Tax Increment Allocation Financing for the Chicago/Main Redevelopment Project Area Staff recommends City Council adoption of Ordinance 132-O-12. For Introduction (A11) Ordinance 139-O-12 Regarding Defacement or Removal of Public Art Mayor recommends adoption of Ordinance 139-O-12 to provide for penalties against persons who deface or remove public art murals within the City of Evanston. For Introduction Staff recommends review and adoption of the following ten (10) abatement resolutions (A12.1 to A12.10) by the City Council. The Resolutions will abate (decrease) the amount of the 2012 property tax levy needed to retire the outstanding general obligation debt. Generally, abated debt amounts are funded through sources other than property taxes such as TIF incremental revenue, water/sewer receipts, and parking garage revenues. (A12.1)Resolution 87-R-12 General Obligation Debt Property Tax Abatement Staff recommends approval of proposed Resolution 87-R-12 abatement for General Obligation Bonds, Series 2004. For Action 28 of 777 Page 5 of 6 Rev. 12/6/2012 4:17:28 PM (A12.2)Resolution 88-R-12 General Obligation Debt Property Tax Abatement Staff recommends approval of proposed Resolution 88-R-12 abatement for General Obligation Bonds, Series 2005. For Action (A12.3)Resolution 89-R-12 General Obligation Debt Property Tax Abatement Staff recommends approval of proposed Resolution 89-R-12 abatement for General Obligation Bonds, Series 2006. For Action (A12.4)Resolution 90-R-12 General Obligation Debt Property Tax Abatement Staff recommends approval of proposed Resolution 90-R-12 abatement for General Obligation Bonds, Series 2007. For Action (A12.5)Resolution 91-R-12 General Obligation Debt Property Tax Abatement Staff recommends approval of proposed Resolution 91-R-12 abatement for General Obligation Bonds, Series 2008B. For Action (A12.6)Resolution 92-R-12 General Obligation Debt Property Tax Abatement Staff recommends approval of proposed Resolution 92-R-12 abatement for General Obligation Bonds, Series 2008C. For Action (A12.7)Resolution 93-R-12 General Obligation Debt Property Tax Abatement Staff recommends approval of proposed Resolution 93-R-12 abatement for General Obligation Bonds, Series 2008D. (A12.8)Resolution 94-R-12 General Obligation Debt Property Tax Abatement Staff recommends approval of proposed Resolution 94-R-12 abatement for General Obligation Bonds, Series 2010B. For Action (A12.9)Resolution 95-R-12 General Obligation Debt Property Tax Abatement Staff recommends approval of proposed Resolution 95-R-12 abatement for General Obligation Bonds, Series 2011A. For Action (A12.10)Resolution 96-R-12 General Obligation Debt Property Tax Abatement Staff recommends approval of proposed Resolution 96-R-12 abatement for General Obligation Bonds, Series 2012A. For Action V. ITEMS FOR DISCUSSION VI. COMMUNICATIONS 29 of 777 Page 6 of 6 Rev. 12/6/2012 4:17:28 PM VII. ADJOURNMENT 30 of 777 Page 1 of 7 Administration and Public Works . MEETING MINUTES Administration & Public Works Monday, November 26, 2012 5:45P.M. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston Council Chambers Members Present: Ald. Braithwaite, Ald. Burrus, Ald. Grover, Ald. Holmes, Ald. Rainey Members Absent: Staff Present: Paul D’Agostino, Wally Bobkiewicz, Jose Calderon, Godwin Chen, Dolores Cortez, Chief Eddington, Grant Farrar, Doug Gaynor, Louis Gergits, Stephen Griffin, Jewell Jackson, Karen Danczak Lyons, Martin Lyons, James Maiworm, Joe McRae, Dave Stoneback, Rickey Voss Others Present: From First Bank and Trust: Howard Kain – Managing Director John Lynch – Managing Director Jay Lytle – Managing Director Sharlene Willoughby – Senior Vice President Margaret Thordanson – Treasury Management Specialist Presiding Member: Alderman Grover I. DECLARATION OF A QUORUM: ALDERMAN GROVER, CHAIR With a quorum present, Chair Grover called the meeting to order at 5:49pm II. APPROVAL OF MINUTES OF REGULAR MEETING OF November 12, 2012 A voice vote was taken and the minutes of November 12, 2012 were unanimously approved. III. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through 11/04/12 $2,658,036.06 (A2) City of Evanston Bills FY2012 11/27/12 $4,419,784.60 A voice vote was taken and the payroll through 11/04/12 and the bills through 11/27/12 were unanimously approved. (A3.1) Approval of Contract with G.A. Johnson & Son for the 2012 Washroom Renovation Project at the Lorraine H. Morton Civic Center (Bid 12-137) Staff recommends that City Council authorize the City Manager to execute a contract for the 2012 Washroom Renovation Project at the Lorraine H. Morton Civic Center with G.A. Johnson & Son (828 Foster Street, Evanston, IL) in the amount of $284,880. Funding is provided by FY 2012 and 2013 31 of 777 Page 2 of 7 Administration and Public Works Capital Improvement Project (CIP) Account 415175 with a total budget of $675,000. A voice vote was taken and A3.1 was unanimously approved. (A3.2) Approval of Single Source Purchase of Hardware and Installation Services from Dell, Inc. Staff recommends City Council approval of the purchase of server and storage hardware, licensing and related installation services from Dell, Inc. (One Dell Way, Round Rock, TX) in the amount of $138,149.96. Funding is provided by account 1932.65555 – IT Personal Computer Equipment: $69,996.45 from the FY2012 budget allocation of $210,000, and $68,153.51 from the FY2013 budget allocation of $285,000. Ald. Grover noted that this will move us closer to the cloud. The software will put us in a better place to do that. In addition it will save us space and energy. A voice vote was taken and A3.2 was unanimously approved. (A3.3) Approval of Contracts for Water Treatment Chemicals (Bid 12-172) Staff recommends that City Council authorize the City Manager to execute contracts to the following vendors to supply water treatment chemicals: 1) USALCO (1120 Middle River Road, Baltimore, MD) in the amount of $192,330.40 to supply aluminum sulfate (alum); 2) Alexander Chemical Corp (1901 Butterfield Road, Downers Grove, IL) in the amount of $40,714 to supply chlorine; 3) Alexander Chemical Corp in the amount of $161,700 to supply HFS acid (fluoride); 4) BASF Corporation (2371 Wilroy Road, Suffolk, VA) in the amount of $30,400 to supply polymer; and 5) Pristine Water Solutions (1570 Lakeside Drive, Waukegan, IL) in the amount of $107,070 to supply blended phosphate. The total of these purchases is $532,214.40, which is provided by accounts 7110.65015, 7110.65030 and 7110.53591 with a total FY2013 budget of $670,000. A voice vote was taken and A3.3 was unanimously approved. (A3.4) Approval of Sole Source Purchase of Salt Brine Machine from EJ Equipment Staff recommends City Council approval of a sole source purchase of a Cargill Model ABS-2 Automated Brine Maker from EJ Equipment (P.O. Box 665, Manteno, IL) not to exceed the amount of $88,000. Funding is provided by the Capital Improvement Plan New Salt Dome Construction Account (416088.655150) with a budget of $460,000. Ald. Rainey asked how this process works. James Maiworm (Superintendent Streets and Sanitation) replied that in the past, the City purchased salt brine which is salt melted down to a salt water substance. Research showed that having our own brine machine would be cost effective. We will still use geo-melt (beet juice), eventually the City will reduce its use of salt. The machine is an automatic blending machine connected to a water source. A bucket of salt is added to the water. The salt is reduced to a 23.5% brine consistency which is then injected into storage tanks to be blended with the beet juice. It takes about one half hour for the process to make what can then be put down on the streets. Ald. Rainey asked how it is disposed on the streets. J. Maiworm explained that a 1000 gallon liquid tank has been purchased that sits in back of one of our dump trucks. We will fill the tank with the new liquid and go out on the streets and in an anti-icing method, treat bridges and other hot spots before a snow fall happens. 32 of 777 Page 3 of 7 Administration and Public Works The salt trucks, which have saddle bag tanks, can go out and spray some more and spread salt. Ald. Burrus asked if this system was more environmentally sound and if the City uses less salt the streets will last longer. J. Maiworm said the answer is yes to both questions. A voice vote was taken and A3.4 was unanimously approved. (A3.5) Approval of 2012 Final Vehicle Purchases from Currie Motors and Russo’s Power Equipment Staff recommends City Council approval for the purchase of five (5) vehicles/units for various departments in the amount of $121,444.50 as follows: Currie Motors (9423 W. Lincoln Highway, Frankfort, IL) in the amount of $97,908.00 and Russo’s Power Equipment Incorporated (9525 W. Irving Park Road, Schiller Park, IL) in the amount of $23,536.50. Funding is provided by the Equipment Replacement Fund (7780.65550) in the amount of $127,058.50. Item A3.5 was deferred to add other items to December 10, 2012. (A3.6) Approval of Contract with First Bank and Trust of Evanston for Banking Services (RFP 12-142) Staff recommends that City Council authorize the City Manager to execute a four-year contract for commercial banking services with First Bank and Trust of Evanston. Commercial services include City payroll, accounts payable and cash management functions. Mr. Jay Lytle took the floor and said that after three tries, First Bank got the bid. He noted that his staff had worked very hard on the presentation as has the City’s staff worked on their end. He introduced the bank staff that had been instrumental in creating the bid submitted. They are much honored he continued and will do their best for the City. Ald. Burrus said that she was glad the deal was worked out. She offered her thanks to Mr. Lytle and the bank staff that are so involved in the community. J. Lytle said one of the questions in the RFP was what do we do for the community. The officers have contributed during the last year about 4000 hours to Evanston non-profits. Ald. Rainey mentioned that many may not know that Jay Lytle is a former Mayor of the City of Evanston. Martin Lyons (Assistant City Manager/Treasurer) said that many good responses were received for this bid and the City will continue to be involved with BMO Harris Bank who has been very active in the community. He ended saying he is looking forward to this relationship noting that by March 1 there may be some more changes made. J. Lytle brought to everyone’s attention that the bank is involved in both school districts and NU with a program that encourages them to hire employees that live in the City. The bank offers a low rate mortgage and interest rate. A voice vote was taken and A3.6 was unanimously approved. (A4) Approval of Change Order No. 1 for Evanston Water Utility Supervisory Control and Data Acquisition (SCADA) System Upgrades (RFP 11-42) Staff recommends that the City Council authorize the City Manager to execute Change Order No. 1, granting a time extension of 121 calendar days, to the agreement with Allan Integrated Control Systems, Inc. (2021 Beulah Avenue, East Troy, WI), for the Evanston Water Utility SCADA System Upgrades (RFP 11-42). No additional funding will be required for Change Order No. 1. A voice vote was taken and A4 was unanimously approved. 33 of 777 Page 4 of 7 Administration and Public Works (A5) Resolution 73-R-12; Approving Release of Certain Closed Session Minutes It is recommended that the City Council adopt Resolution 73-R-12 releasing the closed session meeting minutes listed on Exhibit A and finding that a need still exists for confidentiality as to the minutes on Exhibit B. A voice vote was taken and A5 was unanimously approved. (A6) Resolution 81-R-12 Authorizing the City Manager to Execute a License Amendment with SprintCom, Inc. for Wireless Service Improvements at Fleetwood-Jourdain Center Staff recommends that the City Council adopt resolution 81-R-12 amending the license agreement with SprintCom, Inc for the installation of additional underground connections to the existing monopole at the Fleetwood- Jourdain Center. No City of Evanston funding is required for the installation of this equipment. A voice vote was taken and A6 was unanimously approved. (A7) Resolution 82-R-12 Authorizing Permit Agreements to Establish a Construction Yard for the Large Diameter Sewer Rehabilitation Project Staff recommends adoption of Resolution 82-R-12 authorizing the City Manager to execute agreements with the Metropolitan Water Reclamation District of Greater Chicago and the Skokie Park District to establish a construction yard on property owned by the MWRDGC and leased to the Skokie Park District in conjunction with Bid 12-153, Cleveland and Davis Streets Large Diameter Sewer Rehabilitation Project. There are no fees associated with the proposed permit agreements. A voice vote was taken and A7 was unanimously approved . (A8) Ordinance 106-O-12, Amending Title 10, Motor Vehicles and Traffic, Chapter 6, Illegally Parked or Abandoned Autos Staff recommends that the City Council approve Ordinance 106-O-12 amending Title 10, Motor Vehicles and Traffic, Chapter 6, Illegally Parked or Abandoned Autos, adding subsection 10-6-14: Fire Lanes. Under the proposed amendment, by contract the City will be empowered to enter onto private property to enforce fire lane violations. Ald. Burrus said that she had received word about City vehicles parking in fire lanes. This would be a good time to reiterate to all staff about where they park City vehicles. Ald. Rainey added that she thinks this is a great ordinance. Many times she has observed at the malls cars lined up in the fire lanes. She asked how the City knows to ticket them or tow them. Rickey Voss (Revenue/Parking Manager) replied that the answer is two fold. Under current State statute we need to be asked to come on to private property. State statute does allow us to enter into agreements with stores so then if a Police Officer sees a violation they can issue a ticket. A voice vote was taken and A8 was unanimously approved. (A9) Approval of Downtown Evanston FY2013 Request for Budget Contribution Share The Economic Development Committee and staff support a recommendation to the City Council for approval of the Fiscal Year 2013 budget for Downtown Evanston. Funding is provided by: 1) $370,000 from 34 of 777 Page 5 of 7 Administration and Public Works the Special Service Area # 4 (SSA #4) for downtown operations and maintenance; 2) $113,000 from the Economic Development Fund for supplemental marketing and Economic development activities; and 3) $88,247 split equally between the Washington National TIF and Economic Development fund for additional maintenance contract reimbursements for a total budget allocation of $571,247. Ald. Rainey noted that she was unable to attend the Economic Development meeting when this item was discussed. She asked why the Economic Development portion to contribute is such a large portion of the package. M. Lyons noted the amount is subject to some flexibility within the agreement. The $113,000 is high this year due mainly to the issue with the property tax situation. The council can direct the TIF portion be changed. We would need to do some due diligence which I think the Downtown growth would show. If the Council wishes to change something in the budget it would not affect the downtown budget this evening. Ald. Rainey noted that the SSA will generate tax dollars. M. Lyons stated that the SSA goal and the Downtown Board goal allow them to levy four hundred and ten thousand on themselves. It is only stopped by the cap of 4164. If reached, it will reduce Economic Development by $40,000. It could be amended mid-year to require more from Washington National. Ald. Rainey suggested that $113,000 be taken from Washington National. The split can stay the same. Ald. Braithwaite asked Mr. Lyons how much was in the Washington National TIF. M. Lyons replied that the sum if about five million in the cash balance. $3.3 million is for debt service payment. The Washington National TIF could sustain the charge. We would have to make sure the money is spent in the TIF area. Ald. Rainey asked if the monies could be $113,000, $50,000 from Economic Development and $33,249 from Washington National. M. Lyons responded that he felt they would be on safe ground. Ald. Burrus said she agreed it should be taken from TIF so Economic Development is in reserve for other needs. Ald. Rainey moved the figures read, $113.000 from Washington National TIF, $50,000 from Economic Development and $33,247 come from the Washington National TIF. Ald. Burrus seconded the motion. Chair called for a vote. The amended version was passed, 4 – 0, Ald. Holmes voting no. (A10) Resolution 83-R-12 Adopting the FY 2013 Budget of the City of Evanston Staff recommends approval of Resolution 83-R-12 adopting the FY 2013 Budget of the City of Evanston in the amount of $247,359,877. Ald. Rainey asked for an understanding of why the Library budget was imbedded in this budget. The Library is a total and distinct operation. Wally Bobkiewicz (City Manager) replied that this is the first of these that has been done. It is for transparency sake. M. Lyons said that the Library is still deemed a municipal part, a component unit of the municipality. This is done in other cases such as pension funds. Ald. Rainey contended that this is the least transparent of funds. The Council votes on pension funds but there is no input into the Library funds. There was no public discussion for these figures. Ald. Burrus said that she agreed with many points raised by Ald. Rainey. She reminded staff that the committee has asked for at least one year to have library expenses pulled out of the City budget. Why she asked is it still happening. They want to be a separate unit, but upset residents are going to come here for answers. W. Bobkiewicz said the budget reflects that library spending comes solely from their tax levy. It is in the current budget. There is an ordinance for a second reading this evening that will authorize the Library Board to approve their own expenses. A & P W will 35 of 777 Page 6 of 7 Administration and Public Works no longer see these items in the Bills List. The third piece was that Council appointed a committee of Ald. Fiske and Ald. Tendam to work with the Library Board on the remaining issues. They should have their report back to Council in January. Ald. Rainey asked how much of their expenditures creep into the City levy. W. Bobkiewicz replied that ¾ are there for internal services. W. Bobkiewicz stated that not one penny will be spent from the general fund in 2013. M. Lyons said that work will continue on the presentation of the Bills List. We can change that. Ald. Burrus thought that now that the Library Board can tax residents, as far as transparency goes, their meetings should be televised so as to be held accountable. As to charge backs she said if Parks became a separate unit that is not the same. W. Bobkiewicz stated that under Illinois law, it is not a comparison. In Illinois there are two types of libraries, municipal libraries and library districts. Ald. Burrus asked if in other municipalities their districts are taxing residents. Are they paying for their own payroll or is it coming out of the General Fund. W. Bobkiewicz related that in some communities there are no charge backs. Others charge for everything. I understand from the Council that every penny must get back to the General Fund. The City Council approves the Library tax levy. Ald. Rainey expressed the thought that a presentation of the Library budget would be appropriate. W. Bobkiewicz stated that we were prepared with all departments at budget time. It was in the overview we gave. We were prepared to answer any question. We do plan for the Library Board to come to a Rules Committee meeting. I felt it important he continued to wait until the sub-committee on property issues had their report ready. They should be ready in January. Ald. Grover thought that it seemed to be part of the transition. Ald. Rainey asked him to briefly explain the situation at ECTV. W. Bobkiewicz stated that ECTV, formerly ECMC, has been going through changes. The City is working on a new agreement. We will pay for maintenance of Channel 16 and the coverage of Council meetings. There are no services attached to the amount in the budget. In 2010 you made it clear the Council wanted changes, from 400K to 50K. Now that the studio is open, we need a new contract. Ald. Rainey asked what was covered. W. Bobkiewicz replied the current contract states ECTV will take whatever the City can pay and still provide all services. Ald. Rainey asked if it included equipment from Comcast. W. Bobkiewicz said there is a new model being reviewed. All equipment needs to be redone. Ald. Burrus relayed that in 2010 the committee questioned the budget and again recently someone spoke about fund raising. We encouraged them to do fund raising. What percent of the budget is from that source. W. Bobkiewicz thought it was still in the developmental stages. A voice vote was taken and A10 was unanimously approved. (A11) Ordinance 127-O-12, Amending the Evanston City Code Title 7, Chapter 12, City Waterworks System “Charges, Rates, Fees and Penalties” Staff recommends City Council adoption of Ordinance 127-O-12 Amending the Evanston City Code, Title 7, Chapter 12, Relating to the City Waterworks System “Charges, Rates, Fees, and Penalties.” Staff is recommending a three percent (3%) water rate increase. Ald. Rainey declared that a 3% raise sounds worse than it is and she still does not like it. $150.00 average water bill for a year she asked. I cannot figure out who that family is. I would like it explained. And, a 3% raise on July 1st when we start to use more water do to drought conditions. Dave Stoneback (Director of Utilities) said the 3% was only on water, it will not impact the sewer rates. 36 of 777 Page 7 of 7 Administration and Public Works $86,000 gallons a year divided by the customer count gives the average bill. Ald. Rainey asked if usage affects sewer charges. D. Stoneback said yes. The sewer rate though is not being changed, it has not been for several years. Ald. Holmes related that the biggest complaint is the water bill. It is difficult to get people to understand what it is. Ald. Grover asked what the increase would cover; structure, maintenance or operations. D. Stoneback said it will cover capital improvement programs $3 million for water main replacement and $3 million for improvements at the water treatment plant. Ald. Grover asked if this was the lowest increase of the past three and D. Stoneback said it was. The first was 10%, the second was 5% and now only 3% is recommended. W. Bobkiewicz said if the increase is not supported the water budget will be out of balance. Ald. Rainey said that she believed that this item should go to the full Council for discussion. Ald. Grover suggesting that it be passed to Council with no recommendation from this committee. W. Bobkiewicz said that they are working on a revised customer bill to better explain the various parts. D. Stoneback mentioned that the usage in gallons is already on the bill. W. Bobkiewicz declared that we have the lowest water rates in the State of Illinois. Ald. Holmes thought a bit of history would help here. What you are fighting is when the sewer project began, it was maybe thirty years ago, residents feel put upon since the five year sewer plan is now so many years ago. There has to be education and a careful presentation. W. Bobkiewicz said this is money invested to guarantee water is available when needed. Ald. Rainey said there is always something. An earlier meeting only had three people attend. It is hard to get them involved. However, thanks to the sewer work, streets and basements are not flooding. But, I believe, if you held a meeting and told all the residents that we have the lowest water rates in the State of Illinois they would not believe you. Ald. Grover said the ordinance needs to be cleaned up. Ald. Rainey suggested that the water and sewer changes be on separate bills. A voice vote was taken and A11 was not approved by a vote of 1 to 4 against but would be passed to the full Council for consideration. V. ITEMS FOR DISCUSSION VI. COMMUNICATIONS VII. ADJOURNMENT Ald. Burrus moved and Ald. Holmes seconded that the meeting be adjourned. It was unanimously approved at 6:55 p.m. Respectfully Submitted, Phillip Baugher Administrative Assistant, Administrative Services 37 of 777 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Richard Perry, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: December 6, 2012 Recommended Action: Staff recommends approval of the City of Evanston Payroll and Bills List. Summary: Payroll – November 5, 2012 through November 18, 2012 $ 2,633,746.32 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – December 11, 2012 $21,684,470.03 General Fund Amount – Bills list $323,625.59 General Fund Amount – Supplemental list $ 0.00 General Fund Total: $323,625.59 Credit Card Activity – Period End October 31, 2012 $ 122,637.99 Attachments: Bills Lists, October Credit Card Transactions For City Council meeting of December 10, 2012 Item A1/A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum 38 of 777 CITY OF EVANSTON, ILR5504003B BILLS LIST 12/11/12PERIOD ENDING 00100 GENERAL ACCOUNT 100 GENERAL FUND ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 100.10260 CITY OF EVANSTON - PETTY CASH PETTY CASH REIMB.1,038.94 100.22730 BANK OF AMERICA COMMERCIAL CARD *PURCHASING CARD - OCT. 2012 122,637.99 100.21640 GUARDIAN MONTHLY INVOICE 12,662.55 100.21680 RTA/CTA TRANSIT BENEFIT *TRANSIT BENEFIT CARDS 1,225.00 100.21639 EYE MED VISION CARE MONTHLY INVOICE 2,906.23 100.41420 CITY OF EVANSTON - PETTY CASH *NET OPERATIONAL FUNDS 2,500.00 142,970.71 1300 CITY COUNCIL 1300.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 104.98 104.98 1505 CITY MANAGER 1505.64540 AT & T MOBILITY WIRELESS SERVICE 581.97 1505.62210 MINUTEMAN PRESS EVANSTON 15O SAMPLE 70.00 1505.65010 LEAGUE OF WOMEN VOTERS OF EVAN "THIS IS EVANSTON" 9TH EDITION 90.00 1505.62295 PONTARELLI, SUSAN ICMA CONFERENCE REIMB.99.71 1505.62360 STAR COMMUNITIES C/O DIST. COMMUNITY RATING SYSTEM 3,500.00 4,341.68 1510 PUBLIC INFORMATION 1510.62205 QUARTET COPIES NUTCRACKER PROMOTIONS 131.80 1510.62205 PIONEER PRESS ENGAGE EVANSTON AD 750.00 1510.62205 PIONEER PRESS GREEN FESTIVAL AD 510.00 1,391.80 1525 MISC. BUSINESS OPERATIONS 1525.68205 SUBURBAN ACCENTS, INC.150 YEAR VEHICLE LOGO 2,378.00 2,378.00 1535 SUSTAINABILTY GRANT 1535.65125 ENTERPRISE RENT A CAR CAR RENTAL-CLIMATE WORKSHOP 179.22 179.22 1705 LEGAL ADMINISTRATION 1705.62360 MASONCUP, MICHELLE L.ARDC FEE 2013 342.00 1705.62509 HANSEN, ANJANA HEARING OFFICER 1,200.00 1705.62509 GREENSPAN, JEFFREY D HEARING OFFICER 1,260.00 1705.62509 EX, MITCHELL C.HEARING OFFICER 960.00 1705.52570 DUNFORD, CHRISTINE COMPLIANCE TKT REFUND 50.00 1705.65010 WEST GROUP PAYMENT CNTR INFORMATION CHARGES 1,247.17 1705.62509 BRUNNER, SUSAN D HEARING OFFICER 2,520.00 1705.62360 COX, KENNETH R.ARDC FEE 2013 342.00 1705.61010 ROBERT HALF INTERNATIONAL LAW STAFFING 1,086.30 9,007.47 1905 ADM.SERVICES- GENERAL SUPPORT 1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,200.00 1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 900.00 2,100.00 1910 FINANCE DIVISION - REVENUE *Advanced Payment 139 of 777 CITY OF EVANSTON, ILR5504003B BILLS LIST 12/11/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 1910.62205 PIONEER PRESS PUBLIC NOTICE AD 70.40 1910.62275 UNITED STATES POSTAL SERVICE LOCK BOX-12 MONTHS 960.00 1910.52010 SHAVER, BEVERLY REFUND-OVERPAYMENT STICKER 37.50 1910.65095 SECURE PRODUCTS CORPORATION SECURITY BAGS 164.36 1910.62431 GARDA CL GREAT LAKES, INC.OCTOBER CHARGE-LIBRARY 40.64 1910.65045 THIRD MILLENNIUM ASSOC SET UP AND PROGRAMMING 18,677.56 1910.52010 REMINGTON, STEVEN REFUND-OVERPAYMENT STICKER 75.00 20,025.46 1920 FINANCE DIVISION - ACCOUNTING 1920.62280 FEDERAL EXPRESS CORP.SHIPPING CHARGES 15.48 15.48 1929 HUMAN RESOURCE DIVISION 1929.62270 NATIONAL GUARDIAN LIFE INSURANCE MONTHLY INVOICE 378.27 1929.62512 TRIBUNE INTERACTIVE GROUP RECRUITMENT 460.90 1929.62512 VOORHEES ASSOCIATES EXECUTIVE RECRUITMENT 5,263.59 1929.62509 EAP CONSULTANTS, INC.MONTHLY INVOICE 1,013.82 7,116.58 1932 INFORMATION TECHNOLOGY DIVI. 1932.65555 SENTINEL TECHNOLOGIES 5 CISCO SWITCHES 2960S-48LPS-L 17,100.00 1932.62315 SENTINEL TECHNOLOGIES SHIPPING CHARGES 200.00 1932.64505 AT & T 8100 COMMUNICATION CHARGES 45.51 1932.64505 AT & T COMMUNICATION CHARGES 6,677.61 1932.64505 AT & T COMMUNICATION CHARGES 7.38 1932.65555 INTERNET CONTENT MANAGEMENT 3 YEAR LICENSE-WEBSENSE 9,695.00 1932.64505 CALL ONE COMMUNICATION CHARGES 10,300.76 1932.65615 COMCAST CABLE COMMUNICATION CHARGES 3,933.39 1932.62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER MAINT. AGREEMENT 2,611.59 1932.62175 IRON MOUNTAIN OSDP SERVICE AGREEMENT 729.06 1932.62340 MAINSAVER SOFTWARE SUPPORT AGREEMENT 1,278.00 1932.62250 SMS SYSTEMS MAINTENANCE SERVICE HARDWARE MAINT. SERVICE 897.40 53,475.70 1941 PARKING ENFORCEMENT & TICKETS 1941.65095 OFFICE DEPOT OFFICE SUPPLIES PEO & TICKET 99.95 99.95 2105 PLANNING & ZONING 2105.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 17.82 2105.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 52.49 2105.62205 PIONEER PRESS ZONING FY 2012 ADS 297.60 2105.62205 PIONEER PRESS FY2012 ADS PLANNING 2105.62205 28.80 396.71 2126 BUILDING INSPECTION SERVICES 2126.62360 ILLINOIS DEPARTMENT OF PUBLIC LEAD LICENSE RENEWAL 100.00 2126.62464 B & F TECHNICAL CODE SERVICES, INSPECTIONS 4,122.50 4,222.50 2205 POLICE ADMINISTRATION 2205.68205 NATIONAL AWARD SERVICES INC BRASS BORDER PLAQUE 55.00 2205.64015 NICOR 0632 MONTHLY CHARGES 101.22 *Advanced Payment 240 of 777 CITY OF EVANSTON, ILR5504003B BILLS LIST 12/11/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2205.64015 NICOR 0632 MONTHLY CHARGES 251.63 2205.62375 COOK COUNTY BUREAU OF INFORMAT DATALINE CONNECTION 3,282.50 2205.62380 CHICAGO OFFICE TECHNOLOGY GROUP PHOTOCOPIER STAPLES 133.00 3,823.35 2210 PATROL OPERATIONS 2210.65141 SENGENBERGER, SCOTT FITNESS INCENTIVE 250.00 250.00 2250 SERVICE DESK 2250.65040 LAPORT INC AIR FRESHNER SPRAY PAK 54.58 54.58 2251 311 CENTER 2251.64505 AT & T 8100 COMMUNICATION CHARGES 398.29 2251.64505 AT & T MOBILITY WIRELESS SERVICE 54.45 452.74 2255 OFFICE-PROFESSIONAL STANDARDS 2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 130.00 130.00 2260 OFFICE OF ADMINISTRATION 2260.62295 WRIGHT, JODY MEALS ~LEAD HOMICIDE 60.00 2260.62295 ADAMAX TACTICAL ACADEMY FIELD ARMORER COURSE-2 490.00 2260.62295 PRATT, MICHAEL MEALS ~ BREATH ANALYSIS 36.00 2260.62295 PILLARS III, JAMES MEALS ~LEAD HOMICIDE 60.00 2260.64565 COMCAST CABLE COMMUNICATION CHARGES 18.79 664.79 2270 TRAFFIC BUREAU 2270.65125 ASH, ZACHARY TOW REFUND 185.00 2270.65125 JOHNSON LOCKSMITH, INC.PIN KEY 2.45 187.45 2280 ANIMAL CONTROL 2280.65085 ALARM DETECTION SYSTEMS, INC. QUARTERLY CHARGES NOV-JAN 169.41 169.41 2305 FIRE MGT & SUPPORT 2305.64015 NICOR 0632 MONTHLY CHARGES 226.37 2305.64015 NICOR 0632 MONTHLY CHARGES 176.63 2305.64015 NICOR 0632 MONTHLY CHARGES 171.67 2305.64015 NICOR 0632 MONTHLY CHARGES 251.63 2305.64015 NICOR 0632 MONTHLY CHARGES 214.84 2305.65020 AIR ONE EQUIPMENT NEW HIRE TURNOUT GEAR 2,101.00 3,142.14 2310 FIRE PREVENTION 2310.62245 OFFICE EXPRESS INVOICING ENVELOPES 326.47 326.47 2315 FIRE SUPPRESSION 2315.62295 SAM'S CLUB DIRECT FOOD 92.83 2315.62295 GONZALEZ, JEFFREY A PARAMEDIC LICENSE RENEWAL 41.75 2315.62295 BUCHANAN, MARK A PARAMEDIC LICENSE RENEWAL 41.75 *Advanced Payment 341 of 777 CITY OF EVANSTON, ILR5504003B BILLS LIST 12/11/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2315.65040 LAPORT INC JANITORIAL SUPPLIES 272.85 2315.62295 ACUTE CARE EDUCATION SYSTEMS, ADVANCED TRAINING-70 MEMBERS 4,550.00 2315.62295 NORTHEASTERN ILLINOIS PUBLIC S NEW HIRE TRAINING 2,995.00 2315.62295 DAVIS, RYAN M PARAMEDIC LICENSE RENEWAL 41.75 8,035.93 2425 DENTAL SERVICES 2425.65075 A & B ORTHODONTIC LAB, INC.DENTAL SUPPLIES 108.00 108.00 2435 FOOD AND ENVIRONMENTAL HEALTH 2435.62295 MCILWEE, ASHLEY E.LEAD INSPECTOR TRAINING REIMB.204.96 2435.62495 SMITHEREEN PEST MANAGEMENT SERV SERVICE CALL 3,000.00 2435.65075 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 27.00 2435.62295 KOLNICK, RYAN LEAD INSPECTOR TRAINING REIMB.112.50 3,344.46 2610 MUNICIPAL SERVICE CENTER 2610.65040 LAPORT INC FY2012 SERVICE CENTER 15.84 2610.64015 NICOR 0632 MONTHLY CHARGES 508.03 2610.64015 NICOR 0632 MONTHLY CHARGES 164.52 2610.65040 LAPORT INC FY2012 SERVICE CENTER 22.71 2610.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 59.99 771.09 2630 TRAFFIC ENGINEERING 2630.62210 PRF GRAPHICS PRINTING 2013 RESIDENT PERMITS 1,682.00 2630.52130 HEMPHILL, PAULEAN REFUND-PARKING PERMIT 15.00 1,697.00 2640 TRAF. SIG. & ST. LIGHT. MAINT 2640.65070 ELCAST LIGHTING STREET LIGHT FIXTURE REPAIRS 680.00 2640.64006 COMED MONTHLY CHARGES 80.49 2640.64006 COMED MONTHLY CHARGES 16,787.30 2640.64006 COMED MONTHLY CHARGES 292.93 2640.64006 COMED MONTHLY CHARGES 532.95 2640.64006 COMED MONTHLY CHARGES 204.33 2640.64007 COMED MONTHLY CHARGES 5,660.25 24,238.25 2665 STREETS AND SANITATION ADMINIS 2665.62295 NORTHEASTERN ILLINOIS PUBLIC TRAINING 50.00 50.00 2670 STREET AND ALLEY MAINTENANCE 2670.62295 NORTHEASTERN ILLINOIS PUBLIC TRAINING 150.00 2670.65055 LANDSCAPE FORMS CHURCH ST FURNITURE PURCHASE 7,830.00 2670.65055 HEALY ASPHALT FY2012 HOT MIX ASPHALT 996.84 2670.65055 HEALY ASPHALT FY2012 HOT MIX ASPHALT 154.96 2670.62295 NORTHEASTERN ILLINOIS PUBLIC TRAINING 225.00 2670.65085 TRAFFIC CONTROL & PROTECTION, PURCHASE ENTRY POINT SIGNS 1,712.00 2670.65085 TRAFFIC CONTROL & PROTECTION, PURCHASE ENTRY POINT SIGNS 1,823.00 2670.65055 OZINGA CHICAGO RMC, INC.FY2012 CONCRETE PURCHASE 435.00 2670.65055 OZINGA CHICAGO RMC, INC.FY2012 CONCRETE PURCHASE 687.00 *Advanced Payment 442 of 777 CITY OF EVANSTON, ILR5504003B BILLS LIST 12/11/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2670.65055 OZINGA CHICAGO RMC, INC.FY2012 CONCRETE PURCHASE 829.00 2670.65055 OZINGA CHICAGO RMC, INC.FY2012 CONCRETE PURCHASE 1,455.00 2670.65625 ZIMMERMAN, RYAN FORECASTING SERVICES 1,512.50 17,810.30 2680 SNOW AND ICE CONTROL 2680.65015 MORTON SALT FY2012 ROCK SALT PURCHASE 8,129.80 2680.65015 MORTON SALT FY2012 ROCK SALT PURCHASE 4,016.17 2680.65015 MORTON SALT FY2012 ROCK SALT PURCHASE 5,364.13 2680.65015 MORTON SALT FY2012 ROCK SALT PURCHASE 20,628.45 38,138.55 3025 PARK UTILITIES 3025.64005 COMED MONTHLY CHARGES 19.11 3025.64015 NICOR 0632 MONTHLY CHARGES 79.49 3025.64005 COMED MONTHLY CHARGES 28.83 3025.64005 COMED MONTHLY CHARGES 25.19 3025.64005 COMED MONTHLY CHARGES 286.80 3025.64005 COMED MONTHLY CHARGES 15.66 3025.64005 COMED MONTHLY CHARGES 16.25 3025.64005 COMED MONTHLY CHARGES 148.39 3025.64005 COMED MONTHLY CHARGES 35.93 3025.64005 COMED MONTHLY CHARGES 39.58 3025.64005 COMED MONTHLY CHARGES 51.90 3025.64005 COMED MONTHLY CHARGES 975.36 3025.64005 COMED MONTHLY CHARGES 651.49 3025.64005 COMED MONTHLY CHARGES 49.30 3025.64005 COMED MONTHLY CHARGES 76.66 3025.64005 COMED MONTHLY CHARGES 57.50 3025.64005 COMED MONTHLY CHARGES 26.21 3025.64005 COMED MONTHLY CHARGES 219.28 3025.64005 COMED MONTHLY CHARGES 25.38 3025.64005 COMED MONTHLY CHARGES 99.27 3025.64005 COMED MONTHLY CHARGES 15.66 3025.64015 NICOR 0632 MONTHLY CHARGES 41.78 3025.64015 NICOR 0632 MONTHLY CHARGES 59.63 3025.64015 NICOR 0632 MONTHLY CHARGES 12.44 3025.64015 NICOR 0632 MONTHLY CHARGES 80.31 3025.64015 NICOR 0632 MONTHLY CHARGES 34.64 3025.64015 NICOR 0632 MONTHLY CHARGES 70.06 3025.64005 COMED MONTHLY CHARGES 34.22 3,276.32 3030 CROWN COMMUNITY CENTER 3030.62505 VAN DER KARR, MICHELLE A.ADULT DANCE INSTRUCTION 180.00 3030.62505 KANTOR, GARY MAGIC INSTRUCTION 42.00 3030.62505 COUSSENS, DARCY YOUTH DANCE INSTRUCTION 240.00 3030.65025 SAM'S CLUB DIRECT FLEA MKT. SUPPLIES 6.98 3030.65025 SAM'S CLUB DIRECT MILK 10.68 3030.65025 SAM'S CLUB DIRECT HALLOWEEN CANDY 39.52 3030.65025 SAM'S CLUB DIRECT PRESCHOOL 26.18 3030.65110 SAM'S CLUB DIRECT PRESCHOOL 43.44 *Advanced Payment 543 of 777 CITY OF EVANSTON, ILR5504003B BILLS LIST 12/11/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3030.65025 SAM'S CLUB DIRECT AFTER SCHOOL SNACK 277.02 3030.65025 SAM'S CLUB DIRECT PRESCHOOL 134.89 3030.65025 SAM'S CLUB DIRECT MILK 10.68 3030.65025 SAM'S CLUB DIRECT AFTER SCHOOL SNACK 110.44 3030.65110 SAM'S CLUB DIRECT AFTER SCHOOL SNACK 75.94 3030.65025 SAM'S CLUB DIRECT AFTER SCHOOL SNACK 35.70 3030.65025 SAM'S CLUB DIRECT SNACK 33.68 3030.65110 SAM'S CLUB DIRECT HALLOWEEN PARTY RETURNS 10.31- 3030.64015 NICOR 0632 MONTHLY CHARGES 122.76 3030.65025 SAM'S CLUB DIRECT AFTER SCHOOL SNACK 198.32 3030.65025 SAM'S CLUB DIRECT MILK 10.68 3030.65110 SAM'S CLUB DIRECT HALLOWEEN PARTY SUPPLIES 129.32 3030.65025 SAM'S CLUB DIRECT SNACK 32.98 3030.65025 SAM'S CLUB DIRECT AFTER SCHOOL SNACK 180.52 3030.65025 SAM'S CLUB DIRECT HALLOWEEN PARTY SUPPLIES 67.07 1,998.49 3035 CHANDLER COMMUNITY CENTER 3035.65040 LAPORT INC JANITORIAL SUPPLIES 21.98 3035.64015 NICOR 0632 MONTHLY CHARGES 154.45 176.43 3040 FLEETWOOD JOURDAIN COM CT 3040.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICES 74.33 3040.65110 COMCAST CABLE COMMUNICATION CHARGES 97.82 3040.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICE 41.00 3040.65040 SPECIALTY FLOORS, INC.CLEANING SUPPLIES 165.00 3040.65025 SAM'S CLUB DIRECT INTERGENERATIONAL LUNCH 48.58 3040.64015 NICOR 0632 MONTHLY CHARGES 215.41 642.14 3045 FLEETWOOD/JOURDAIN THEATR 3045.62210 QUARTET COPIES MENS DAY PROG POSTERS 56.90 3045.62505 MUSE OF FIRE THEATRE COMPANY SUN WRKSHP - SHAKESPEARE INST 300.00 3045.62505 DUPONT, DAVID J.HOLIDAY BASH PERFORMANCE 115.00 3045.62210 QUARTET COPIES SUMMER BLUES POSTER PRINTING 53.55 525.45 3050 RECREATION OUTREACH PROGRAM 3050.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICE 33.33 3050.62490 BENFORD, RAVEN SAMANTHA SKATE JAM/CONCERT 11/23 450.00 483.33 3055 LEVY CENTER SENIOR SERVICES 3055.64015 NICOR 0632 MONTHLY CHARGES 291.29 3055.65025 TAGS BAKERY FOOD FOR MEETING 44.70 3055.62511 COMCAST CABLE COMMUNICATION CHARGES 129.36 3055.65070 BIOTEK CORPORATION REPAIR CLARK MACHINE 184.26 3055.65025 SAM'S CLUB DIRECT FOOD 190.02 839.63 3080 BEACHES 3080.64015 NICOR 0632 MONTHLY CHARGES 132.03 132.03 *Advanced Payment 644 of 777 CITY OF EVANSTON, ILR5504003B BILLS LIST 12/11/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3095 CROWN ICE RINK 3095.62251 WOODS DECORATING PAINT LARGE RINK AT RCC 5,400.00 3095.62251 MARIO AND SONS REMODELING, INC PAINTING OF GYMNASIUM 4,900.00 3095.62508 KNUTSON, KRISTOFER R.REFEREE ADULT BROOMBALL 360.00 3095.62508 LEVI, MATTHEW REFEREE ADULT BROOMBALL 180.00 3095.62508 PFEIFFER, SHAWN REFEREE ADULT BROOMBALL 180.00 3095.62508 LAPPING, RENEE SCOREKEEPER ADULT BROOMBALL 120.00 3095.62251 MCCAULEY MECHANICAL SERVICE REPAIR STUDIO RINK FAN UNIT 941.00 3095.62508 DAVIS, TYRONE R SCOREKEEPER ADULT BROOMBALL 180.00 3095.64015 NICOR 0632 MONTHLY CHARGES 368.28 3095.65110 SAM'S CLUB DIRECT PUBLIC SKATE HALLOWEEN CANDY 46.86 3095.65095 ILLINOIS PAPER COMPANY COPIER PAPER 98.80 3095.65095 ILLINOIS PAPER COMPANY COPIER PAPER 613.20 13,388.14 3110 TENNIS 3110.62505 E-TOWN TENNIS INSTRUCTION YOUTH & ADULT 3,273.00 3,273.00 3130 SPECIAL RECREATION 3130.65025 SAM'S CLUB DIRECT AFTER SCHOOL PROGRAM 42.66 42.66 3210 COMMISSION ON AGING 3210.65025 SAM'S CLUB DIRECT SNACK 32.92 32.92 3510 HORTICULTURAL MAINTENANCE 3510.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 56.85 3510.65070 KIMBALL MIDWEST CARBURETOR CLEANER 113.24 3510.65005 GRAINGER, INC., W.W.FLAMMABLE STORAGE CABINET 900.90 3510.65015 COMMERCIAL MAINTENANCE CHEMICAL GRAFFITI REMOVER 693.10 3510.65625 RUSSO POWER EQUIPMENT LINE TRIMMERS 768.00 3510.65085 RUSSO POWER EQUIPMENT DRILL 140.00 3510.65625 RUSSO POWER EQUIPMENT SNOW THROWERS 1,152.06 3510.62195 CLESEN WHOLESALE DOUBLE FACED CHRISTMAS WREATHS 7,923.00 3510.62195 CLESEN WHOLESALE DELIVERY CHARGE 25.00 3510.62199 NUTOYS LEISURE PRODUCTS PARTS 1,160.00 3510.65625 RUSSO POWER EQUIPMENT HEDGE TRIMMERS 1,320.00 14,252.15 3515 PARKWAY TREE MAINTENANCE 3515.65625 GRAINGER, INC., W.W.SAFETY CABINET 910.80 910.80 3525 TREE PLANTING 3525.65005 WEST CENTRAL MUNICIPAL CONF LANDSCAPE 119.83 3525.65005 WEST CENTRAL MUNICIPAL CONF LANDSCAPE 28,926.17 3525.65005 JOHNSON TREE EXPERTS STUMP GRINDING ON CITY PARKWAY 18,040.05 3525.65085 RC TOPSOIL, INC MATERIALS 2,018.60 3525.65005 WEST CENTRAL MUNICIPAL CONF MEMBERSHIPS 2013 575.00 3525.65005 BEAVER CREEK NURSERY TREES 190.00 49,869.65 *Advanced Payment 745 of 777 CITY OF EVANSTON, ILR5504003B BILLS LIST 12/11/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3605 ECOLOGY CENTER 3605.65040 LAPORT INC JANITORIAL SUPPLIES 195.24 3605.62490 JACK'S TENTS & PRODUCTIONS, INC TENT RENTALS LIVING GREEN 2,395.00 3605.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICES 60.72 3605.64015 NICOR 0632 MONTHLY CHARGES 63.52 2,714.48 3700 ARTS COUNCIL 3700.65095 OFFICE DEPOT 2012 OFFICE SUPPLIES 16.99 16.99 3710 NOYES CULTURAL ARTS CTR 3710.64015 NICOR 0632 MONTHLY CHARGES 276.04 3710.62205 PIONEER PRESS EVANSTON ARTS AD 475.00 751.04 3720 CULTURAL ARTS PROGRAMS 3720.62205 CHICAGO READER STARLIGHT AD 239.50 3720.62205 CHICAGO READER STARLIGHT AD 239.50 3720.62205 CHICAGO READER LAKESHORE ARTS AD 200.00 3720.62205 CHICAGO READER ETHNIC ARTS FESTIVAL AD 100.00 3720.62210 SERAPH DIGITAL, INC.POSTCARD PRINTING 185.00 3720.62205 CHICAGO READER STARLIGHT AD 239.50 1,203.50 3805 FACILITIES ADMINISTRATION 3805.62376 COMED MONTHLY CHARGES 50.83 3805.64005 COMED MONTHLY CHARGES 170.69 221.52 3806 CIVIC CENTER SERVICES 3806.64015 NICOR 0632 MONTHLY CHARGES 346.08 3806.62225 SCHNEIDER ELECTRIC BUILDINGS 2012 SERVICE AGREEMENT 1,932.00 3806.64015 NICOR 0632 MONTHLY CHARGES 103.73 3806.64005 COMED MONTHLY CHARGES 1,635.35 4,017.16 449,988.58 00185 LIBRARY FUND 4805 LIBRARY YOUTH SERVICES 4805.65641 BAKER & TAYLOR ADULT AND JUV AV 154.28 4805.65630 BAKER & TAYLOR JUV PRINT 648.80 4805.65630 BAKER & TAYLOR JUV PRINT 686.15 4805.65630 BAKER & TAYLOR JUV PRINT 1,514.45 4805.65630 BAKER & TAYLOR JUV PRINT 226.73 4805.65630 BAKER & TAYLOR JUV PRINT 1,409.20 4805.65641 RANDOM HOUSE INC JUV AV 81.75 4805.65641 RECORDED BOOKS INC.JUV AV 6.95 4805.65630 BAKER & TAYLOR JUV PRINT 18.32 4805.65641 BAKER & TAYLOR JUV AV 53.62 4805.65630 BOOK WHOLESALERS INC.JUV PRINT 29.27 4805.65100 DEMCO, INC.OFFICE SUPPLIES 31.85 4805.65641 MIDWEST TAPE ADULT AV 47.96 *Advanced Payment 846 of 777 CITY OF EVANSTON, ILR5504003B BILLS LIST 12/11/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 4805.65630 BAKER & TAYLOR JUV PRINT 134.97 5,044.30 4806 LIBRARY ADULT SERVICES 4806.65641 BAKER & TAYLOR ADULT AV 18.73 4806.65641 BAKER & TAYLOR ADULT AV 93.49 4806.65641 BAKER & TAYLOR ADULT AV 89.42 4806.65641 BAKER & TAYLOR ADULT AV 113.91 4806.65641 BAKER & TAYLOR ADULT AV 44.02 4806.65641 BAKER & TAYLOR ADULT AND JUV AV 18.37 4806.65630 BAKER & TAYLOR ADULT PRINT 52.19 4806.65630 BAKER & TAYLOR ADULT PRINT 82.30 4806.65630 BAKER & TAYLOR ADULT PRINT 1,686.54 4806.65630 BAKER & TAYLOR ADULT PRINT 358.50 4806.65630 BAKER & TAYLOR ADULT PRINT 1,992.47 4806.65630 BAKER & TAYLOR ADULT PRINT 1,511.29 4806.65630 BAKER & TAYLOR ADULT PRINT 373.25 4806.65630 BAKER & TAYLOR ADULT PRINT 1,782.31 4806.65630 BAKER & TAYLOR ADULT PRINT 88.21 4806.65630 BAKER & TAYLOR ADULT PRINT 496.68 4806.65630 BAKER & TAYLOR ADULT PRINT 1,878.80 4806.65630 BARNES & NOBLE.COM ADULT AV 26.09 4806.65630 REGENT BOOK COMPANY INC ADULT PRINT 25.13 4806.65640 RECORDED BOOKS INC.ADULT AV 12.25 4806.65641 RECORDED BOOKS INC.ADULT AV 13.90 4806.65630 MIDWEST TAPE ADULT AV 9.99 4806.65641 MIDWEST TAPE ADULT AV 9.99 4806.65641 MIDWEST TAPE ADULT AV 13.99 4806.65641 AUDIO GO ADULT AV 427.27 4806.65641 AUDIO GO ADULT AV 79.92 4806.65630 BAKER & TAYLOR ADULT PRINT 266.86 4806.65630 BAKER & TAYLOR ADULT PRINT 99.17 4806.65630 BAKER & TAYLOR ADULT PRINT 265.19 4806.65630 BAKER & TAYLOR ADULT PRINT 1,545.44 4806.65630 BAKER & TAYLOR ADULT PRINT 129.63 4806.65630 BAKER & TAYLOR ADULT PRINT 280.36 4806.65630 BAKER & TAYLOR JUV PRINT 382.51 4806.65641 BAKER & TAYLOR ADULT AV 260.79 4806.65641 BAKER & TAYLOR ADULT AV 44.09 4806.65641 BAKER & TAYLOR ADULT AV 25.71 4806.65641 BAKER & TAYLOR ADULT AV 16.88 4806.65641 BAKER & TAYLOR ADULT AV 125.54 4806.65641 BAKER & TAYLOR ADULT AV 33.06 4806.65641 BAKER & TAYLOR ADULT AV 22.04 4806.65641 BAKER & TAYLOR ADULT AV 44.09 4806.65641 BAKER & TAYLOR ADULT AV 15.43 4806.65641 BAKER & TAYLOR ADULT AV 25.71 4806.65630 BERNAN ASSOCIATES ADULT PRINT 80.00 4806.65630 BERNAN ASSOCIATES ADULT PRINT 45.00 4806.65630 BERNAN ASSOCIATES ADULT PRINT 46.50 *Advanced Payment 947 of 777 CITY OF EVANSTON, ILR5504003B BILLS LIST 12/11/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 4806.65630 BERNAN ASSOCIATES ADULT PRINT 139.10 4806.65641 MIDWEST TAPE ADULT AV 119.97 4806.65641 RECORDED BOOKS INC.ADULT AV 33.00 15,345.08 4825 LIBRARY NEIGHBORHOOD SERVICES 4825.65050 EPCO PAINT & WALLPAPER NORTH BRANCH SUPPLIES 48.99 4825.62225 WILSON, LONNIE *NORTH BRANCH LIBRARY PAINTING 2,500.00 4825.64015 NICOR 0632 MONTHLY CHARGES 56.03 4825.65050 EPCO PAINT & WALLPAPER CREDIT 7.39- 4825.65050 EPCO PAINT & WALLPAPER NORTH BRANCH SUPPLIES 27.08 4825.65050 EPCO PAINT & WALLPAPER NORTH BRANCH SUPPLIES 7.39 2,632.10 4835 LIBRARY TECHNICAL SERVICES 4835.65100 ULINE OFFICE SUPPLIES 45.84 4835.65100 SHOPPER, INC.OFFICE SUPPLIES 37.97 4835.65100 DEMCO, INC.OFFICE SUPPLIES 42.91 4835.65100 BLACKBOURN OFFICE SUPPLIES 118.73 4835.65100 BLACKBOURN CREDIT 111.40- 4835.65100 HIGHSMITH CO., INC.OFFICE SUPPLIES 287.00 421.05 4840 LIBRARY MAINTENANCE 4840.64015 NICOR 0632 MONTHLY CHARGES 299.79 4840.62235 ACCOUNTOR SYSTEMS OTHER EQUIPMENT MAINTENANCE 195.00 4840.62225 CINTAS #769 MAT SERVICE 64.19 558.98 4845 LIBRARY ADMINISTRATION 4845.65095 ILLINOIS LIBRARY ASSOCIATION OFFICE SUPPLIES 425.00 425.00 24,426.51 00195 NEIGHBOR.STABILIZATION PROGRAM 5005 NSP-GENERAL ADMINISTRATION 5005.62509 COMMUNITY CENTRAL, LLC SOFTWARE SUPPORT/DATA MNGMENT 33,780.00 33,780.00 5006 PROGRAM DELIVERY 5006.62205 AMERICAN MARKETING SERVICES NSP2 AD REIMBURSEMENT 606.82 606.82 34,386.82 00205 EMERGENCY TELEPHONE SYSTEM 5150 EMERGENCY TELEPHONE SYSTM 5150.62509 IRON MOUNTAIN OSDP OFF-SITE DATA 379.39 5150.65095 HENRY SCHEIN, INC.DISCIDE ULT TOWELETTES 198.00 5150.64505 AT & T COMMUNICATION CHARGES 11,056.21 11,633.60 11,633.60 00215 CDBG FUND 5205 TARGETED CODE ENFORCEMENT *Advanced Payment 1048 of 777 CITY OF EVANSTON, ILR5504003B BILLS LIST 12/11/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 5205.62770 TEPIC LANDSCAPING, INC.CASE 08-0821 1615 MCDANIEL 180.00 180.00 180.00 00220 CD LOAN FUND 5280 CD LOAN 5280.65535.WNRSA INNERSPACE ENVIRONMENTAL CASE SF 1015-12 2011 FOSTER 350.00 5280.65535.WNRSA VALUE REMODELING CASE SF 1015-12 2011 FOSTER 8,820.00 5280.65535.WNRSA TERRY GARRITY PLUMBING CASE SF 958-09 1034 FLORENCE 3,514.96 12,684.96 12,684.96 00225 ECONOMIC DEVELOPMENT FUND 5300 ECON. DEVELOPMENT FUND 5300.65522 PRINTABLE PROMOTIONS BUSINESS DISTRICT IMPROVEMENTS 1,131.09 5300.65522 STUDIO SLK L.L.C.BUSINESS DISTRICT IMPROVEMENTS 945.38 5300.65522 CENTRAL STREET BUSINESS BUSINESS DISTRICT IMPROVEMENTS 2,281.00 5300.65095 OFFICE DEPOT OFFICE SUPPLIES 2012 BU 5300 572.99 5300.62659 CHICAGO'S NORTH SHORE CONVENTION ECONOMIC DEVELOPMENT PRTNRSHIP 32,781.81 5300.62659 CHICAGO'S NORTH SHORE CONVENTION ECONOMIC DEVELOPMENT PRTNRSHIP 2,234.50 39,946.77 39,946.77 00300 WASHINGTON NATL TIF DEBT SERV 5476 CAPITAL PROJ.-WASHINGTON TIF 5476.65515 LANDSCAPE FORMS CHURCH ST FURNITURE PURCHASE 27,405.00 5476.65515 LANDSCAPE FORMS CHURCH ST FURNITURE PURCHASE 170,269.00 197,674.00 197,674.00 00310 HOWARD-HARTREY TIF DEBT SERV 553101 CAPI. PROJECTS- HOWARD HARTREY 553101.65515 LANDSCAPE FORMS CHURCH ST FURNITURE PURCHASE 22,185.00 22,185.00 22,185.00 00320 DEBT SERVICE FUND 5707 2007 BONDS 5707.62350 WELLS FARGO BANK GO SERIES 2007 250.00 250.00 250.00 00330 HOWARD RIDGE TIF 5860 HOWARD RIDGE TIF 5860.64015 NICOR 0632 MONTHLY CHARGES 49.56 5860.64015 NICOR 0632 MONTHLY CHARGES 233.38 5860.64015 NICOR 0632 MONTHLY CHARGES 13.15 5860.62509 CHICAGO TRIBUNE BID #12-174 NOTICE HOWARD ST.836.00 5860.65511 TERRY GARRITY PLUMBING PLUMBING WORK 631 HOWARD 1,197.50 5860.65511 TERRY GARRITY PLUMBING SEWER LINE REPAIR 629 HOWARD 7,511.11 5860.56010 VALUE REMODELING REPAIRS 629-31 HOWARD 600.00 *Advanced Payment 1149 of 777 CITY OF EVANSTON, ILR5504003B BILLS LIST 12/11/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 5860.56010 VALUE REMODELING REPAIRS 629-31 HOWARD 1,350.00 5860.62509 CHICAGO TRIBUNE BID #12-175 NOTICE HOWARD ST.836.00 5860.64015 NICOR 0632 MONTHLY CHARGES 17.76 5860.64015 NICOR 0632 MONTHLY CHARGES 138.88 5860.64015 NICOR 0632 MONTHLY CHARGES 42.88 5860.65511 CAHILL, JOHN J. , INC.DOWNSPOUT REPAIRS 670.00 5860.64015 NICOR 0632 MONTHLY CHARGES 38.80 13,535.02 13,535.02 00415 CAPITAL IMPROVEMENTS FUND 415555 CROWN CENTER STUDY 415555.62185 PUBLIC FINANCIAL MANAGEMENT FINANCIAL ADVISORY SERVICES 7,065.00 7,065.00 415663 NOYES ROOF PROJECT 415663.62135 CROWLEY & ASSOC, C.E.NOYES CHIMNEY DESIGN SERVICES 2,350.00 2,350.00 415830 JOINT FIRE TRAIN FACIL-SKOKIE 415830.65515 VILLAGE OF SKOKIE SKOKIE TOWER ENHANCEMENT 286,000.00 286,000.00 295,415.00 00505 PARKING SYSTEM FUND 7015 PARKING LOTS & METERS 7015.62375 CHICAGO TRANSIT AUTHORITY RENT LOT 19/BENSON/CHURCH 990.00 990.00 7025 CHURCH STREET GARAGE 7025.62400 CENTRAL PARKING SYSTEM OF IL MAINTENANCE AND OPERATION 23,918.61 7025.64505 CALL ONE COMMUNICATION CHARGES 1,038.69 7025.62509 REVCON TECHNOLOGIES, INC.SERVICE CONTRACT MAINTENANCE 2,650.00 27,607.30 7036 SHERMAN GARAGE 7036.62509 REVCON TECHNOLOGIES, INC.SERVICE CONTRACT MAINTENANCE 7,510.00 7036.64505 CALL ONE COMMUNICATION CHARGES 1,919.79 7036.64505 AT & T COMMUNICATION CHARGES 234.86 7036.62400 CENTRAL PARKING SYSTEM OF IL MAINTENANCE AND OPERATIONS 54,131.47 63,796.12 7037 MAPLE GARAGE 7037.62509 REVCON TECHNOLOGIES, INC.SERVICE CONTRACT MAINTENANCE 5,036.00 7037.62400 CENTRAL PARKING SYSTEM OF IL MAINTENANCE AND OPERATION 47,837.30 7037.53515 CRAWFORD, SUZANNE ACCESS CARD REFUND 25.00 7037.64505 CALL ONE COMMUNICATION CHARGES 1,339.80 54,238.10 700509 CHURCH STREET GARAGE REPAIRS 700509.65515 CHICAGO TRIBUNE ADVERSTISEMENT BID 12-173 825.00 825.00 701515 PARKING METERS UPGRADE 701515.65515 CHICAGO TRIBUNE ADVERSTISEMENT BID 12-147 704.00 *Advanced Payment 1250 of 777 CITY OF EVANSTON, ILR5504003B BILLS LIST 12/11/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 701515.65515 TOTAL PARKING SOLUTIONS, INC. PAY & DISPLAY STATIONS 25,648.00 26,352.00 173,808.52 00510 WATER FUND 7100 WATER GENERAL SUPPORT 7100.62295 NORTHEASTERN ILLINOIS PUBLIC TRENCHING TRAINING-6 1,050.00 7100.62295 JANES, JAMES IPEA COURSE REIMB.190.92 7100.53575 FEDERAL EXPRESS CORP.SHIPPING CHARGES 128.16 7100.53575 FEDERAL EXPRESS CORP.SHIPPING CHARGES 110.54 7100.62463 PIONEER PRESS LEGAL AD FOR BID - INTAKE 61.60 7100.62180 CTL GROUP SETTLING BASIN & RESERVOIR 59,633.94 61,175.16 7105 PUMPING 7105.64015 NICOR 0632 MONTHLY CHARGES 42.30 7105.64015 NICOR 0632 MONTHLY CHARGES 718.27 7105.64505 CALL ONE COMMUNICATION CHARGES 155.07 7105.64005 COMED MONTHLY CHARGES 35.07 7105.64005 COMED MONTHLY CHARGES 16.51 967.22 7110 FILTRATION 7110.65015 PIONEER PRESS LEGAL AD FOR BID #12-172 WATER 47.20 7110.62465 UNDERWRITERS LABORATORIES INC. 2012 LABORATORY TESTING 10.00 7110.62465 UNDERWRITERS LABORATORIES INC. 2012 LABORATORY TESTING 250.00 7110.65015 ALEXANDER CHEMICAL CORPORATION LIQUID CHLORINE - TON CONTAINE 3,396.00 7110.62420 METROPOLITAN WATER RECLAIMATION ANNUAL SLUDGE DISPOSAL CHARGE 25,692.95 7110.62420 METROPOLITAN WATER RECLAIMATION ANNUAL SLUDGE DISPOSAL CHARGE 84.82 7110.62420 METROPOLITAN WATER RECLAIMATION ANNUAL SLUDGE DISPOSAL CHARGE 26,066.92 7110.62420 METROPOLITAN WATER RECLAIMATION ANNUAL SLUDGE DISPOSAL CHARGE 33.08 55,580.97 7115 DISTRIBUTION 7115.65055 G & L CONTRACTORS, INC 2012 GRANULAR MATERIALS 3,717.29 3,717.29 7120 WATER METER MAINTENANCE 7120.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 207.93 7120.62245 M.E. SIMPSON COMPANY INC 36" MAG HI/LO (NWWC BYPASS) 400.00 7120.62245 M.E. SIMPSON COMPANY INC 8" TURBINE TEST - OAKTON 650.00 7120.62245 M.E. SIMPSON COMPANY INC SPECIAL 3 PILOT TESTING 900.00 2,157.93 7125 OTHER OPERATIONS 7125.62180 CHICAGO TRIBUNE LEGAL NOTICE FOR BID AD 572.00 572.00 7130 WATER CAPITAL OUTLAY 7130.65702 HABI-TEK KYOCERA 40 WATT PV MODULE 170.00 7130.65702 HABI-TEK MORNINGSTAR SUNSAVER 6 CHARGE 53.00 223.00 124,393.57 *Advanced Payment 1351 of 777 CITY OF EVANSTON, ILR5504003B BILLS LIST 12/11/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 00513 WATER-DEPR, IMPROV & EXTENSION 733067 SECURITY IMPROVEMENTS - WATER 733067.65515 DELL COMPUTER CORP.DELL POWER VAULT MD1220 19,609.38 733067.65515 DELL COMPUTER CORP.DELL POWER EDGE R720 SERVER 18,443.04 733067.65515 DELL COMPUTER CORP.DELL POWER VAULT MD1220 8.82- 733067.65515 DELL COMPUTER CORP.DELL OPTIFLEX 790 W 24"MONITOR 4,451.20 733067.65515 DELL COMPUTER CORP.DELL POWER EDGE R720 SERVER 1,060.08- 41,434.72 733078 SCADA SYSTEM IMPROVEMENTS 733078.65515 ALLAN INTEGRATED CONTROL SYSTEM SCADA SYSTEM UPGRADES 7,745.00 7,745.00 733095 NEW ASBESTOS REMOVAL 733095.62140 MIDWEST ENVIRONMENTAL CONSULTION CONSULTING SERVICES 7,680.00 733095.65515 MIDWAY CONTRACTING GROUP, LLC ASBESTOS ABATEMENT PHASE III 39,000.00 46,680.00 733119 HIGH LIFT PMP STN WINDOW REPLA 733119.65515 G.A. JOHNSON AND SON HIGH LIFT PUMP STATION WINDOW 52,000.00 52,000.00 147,859.72 00515 SEWER FUND 7400 SEWER MAINTENANCE 7400.62460 THIRD MILLENNIUM ASSOC REGULAR, PAST DUE & SHUT OFF 338.23 338.23 338.23 00520 SOLID WASTE FUND 7690 RESIDENTIAL RECYCLING COL 7690.64005 COMED MONTHLY CHARGES 483.98 7690.64015 NICOR 0632 MONTHLY CHARGES 177.69 7690.62295 NORTHEASTERN ILLINOIS PUBLIC TRAINING 50.00 711.67 7695 YARD WASTE COLLECTION 7695.62415 NU-EARTH ORGANICS, LLC FY2012 ANNUAL LEAF HAULING 7,350.00 7695.62415 NU-EARTH ORGANICS, LLC FY2012 ANNUAL LEAF HAULING 6,825.00 14,175.00 14,886.67 00600 FLEET SERVICES 7705 GENERAL SUPPORT 7705.64505 CALL ONE COMMUNICATION CHARGES 378.99 378.99 7710 MAJOR MAINTENANCE 7710.65060 CHICAGO INTERNATIONAL TRUCKS, CORE RETURN 335.16- 7710.65060 CHICAGO PARTS & SOUND, LLC ROTOR ASSYM.579.39 7710.62355 CINTAS #22 WEEKLY UNIFORM SERVICE 120.25 7710.62355 CINTAS #769 WEEKLY MAT SERVICE 152.90 7710.65060 DOUGLAS TRUCK PARTS PARTS-DV-2 68.45 *Advanced Payment 1452 of 777 CITY OF EVANSTON, ILR5504003B BILLS LIST 12/11/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.65060 DOUGLAS TRUCK PARTS HYD. FITTINGS 114.75 7710.65060 DUXLER TIRE & CAR CENTER ALIGNMENT 69.00 7710.65060 EVANSTON AUTO GLASS REPLACE WINDSHIELD #47 395.00 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC AIR CLEANER 249.18 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC INSULATION, AIR CLEANER 173.54 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC WINDSHIELD #322 359.75 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC DOOR WEBBING 29.73 7710.65060 GOLF MILL FORD HUB RETURN 174.96- 7710.65060 GOLF MILL FORD HUB ASSYM. RETURN 249.94- 7710.65060 GOLF MILL FORD CORE RETURN 35.00- 7710.65060 GRAINGER, INC., W.W.D RINGS-10 32.30 7710.65060 GRAINGER, INC., W.W.EXTINGUISHER 219.28 7710.65060 GRAINGER, INC., W.W.5 FIRE EXTINGUISHERS 137.05 7710.65060 GRAINGER, INC., W.W.FLUORESCENT LAMP 85.02 7710.65060 GRAINGER, INC., W.W.SINGLE EDGE BLADES 13.08 7710.65060 HAVEY COMMUNICATIONS INC.NEW CAR SET UP #47 6,851.20 7710.65060 HAVEY COMMUNICATIONS INC.NEW CAR SET UP #101 1,604.80 7710.65060 HAVEY COMMUNICATIONS INC.NEW CAR SET UP #112 1,604.80 7710.65060 HAVEY COMMUNICATIONS INC.NEW CAR SET UP #104 1,604.80 7710.65060 INLAND POWER GROUP MODULATOR 119.05 7710.65060 LAWSON PRODUCTS, INC.MISC. HARDWARE 594.72 7710.65060 LEACH ENTERPRISES, INC.COMPRESSOR #311 599.86 7710.65060 LEMOI HARDWARE MAP PRO GAS 114.96 7710.65060 MONROE TRUCK EQUIPMENT 12 CURB GUARDS 637.10 7710.65060 ORLANDO AUTO TOP WINDSHIELD INSTALL #322 200.00 7710.65060 RG SMITH EQUIPMENT COMPANY STROBE 52.73 7710.65060 STANDARD EQUIPMENT COMPANY BEARINGS #668 200.61 7710.65060 SUBURBAN ACCENTS, INC.GRAPHICS/LETTERING #88 475.00 7710.65060 SUNNYSIDE PARTS WAREHOUSE GEARSHIFT INDICATOR #542 22.02 7710.65060 WANCO INC.BATTERY STRAPS 34.00 7710.65060 WEST SIDE TRACTOR ENGINE REPAIR #681 1,390.95 7710.65060 WHOLESALE DIRECT INC 3 LED LAMPS 81.34 7710.65060 ZEP MANUFACTURING COMPANY HAND CLEANER 296.55 7710.65060 PIONEER PRESS AD FOR BID# 12-176 AUTOMOTIVE 48.00 7710.65060 CHICAGO INTERNATIONAL TRUCKS, PARKING BRAKE SENSOR 97.07 7710.65085 KOWALEWSKI, JASON TOOL ALLOWANCE 550.00 7710.65060 ADVANCED PROCLEAN, INC.MOBILE POWER WASHING SERVICE 616.50 7710.65060 CARQUEST EVANSTON BRASS FITTINGS 18.08 7710.65060 CARQUEST EVANSTON AIR FILTERS 2.38 7710.65060 CARQUEST EVANSTON HYDR. FITTINGS 49.52 7710.65060 CARQUEST EVANSTON HEATER CORE #542 67.43 7710.65060 CARQUEST EVANSTON WEATHER STRIPPING 10.52 7710.65060 CARQUEST EVANSTON WEATHER STRIPPING 7.65 7710.65060 CARQUEST EVANSTON RUNNER BELTS 12.15 7710.65060 CARQUEST EVANSTON FLEET RUNNER BELTS 24.30 7710.65060 CARQUEST EVANSTON BRAKE LINE FITTINGS 114.96 7710.65060 CARQUEST EVANSTON BRAKE NIPPLE 32.80 7710.65060 CARQUEST EVANSTON BRASS ELBOW 47.84 7710.65060 CARQUEST EVANSTON FUEL FILTER 55.08 7710.65060 CARQUEST EVANSTON DOMELIGHT #307 38.45 *Advanced Payment 1553 of 777 CITY OF EVANSTON, ILR5504003B BILLS LIST 12/11/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.65060 CARQUEST EVANSTON SWITCH - STOPLIGHT #542 9.60 7710.65060 CARQUEST EVANSTON TURNSIGNAL SWITCH #542 64.07 7710.65060 CARQUEST EVANSTON HI-POP OIL FILTERS 73.04 7710.65060 CARQUEST EVANSTON HYDR. FITTINGS 18.08 7710.65060 CARQUEST EVANSTON HYDR. FITTINGS 49.20 7710.65060 CARQUEST EVANSTON ROCKER SWITCH 4.87 7710.65060 CARQUEST EVANSTON HYDR. FITTINGS-12 44.28 7710.65060 CARQUEST EVANSTON HYD. QUICK CONNECTS 86.88 7710.65060 CARQUEST EVANSTON FLOOR MATS/NEW FOCUS'153.93 7710.65060 CARQUEST EVANSTON FR/RR BRAKES #915 495.62 7710.65060 CARQUEST EVANSTON FUEL FILTER 95.56 7710.65060 CARQUEST EVANSTON GAS CAP #542 6.31 7710.65060 CARQUEST EVANSTON DIESEL OIL 205.20 7710.65060 CARQUEST EVANSTON FLOOR MAT NEW EXPLORER 43.98 7710.65060 CARQUEST EVANSTON BELT 7.49 7710.65060 GOLF MILL FORD FOCUS TPM 117.22 7710.65060 GOLF MILL FORD 4 NEW KEYS #114 & #115 483.96 7710.65060 GOLF MILL FORD #56 BRAKE PADS 66.60 7710.65060 GOLF MILL FORD FUEL LIFT PUMP 406.69 7710.65060 GOLF MILL FORD HEAD LIGHT SWITCH #931 117.94 7710.65060 GOLF MILL FORD DARK MODE #47 96.00 7710.65060 GOLF MILL FORD OUTSIDE REPAIR #45 1,131.91 7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTS & SIRENS 1,604.80 7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTS & SIRENS 1,604.80 7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTS & SIRENS 1,604.80 7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTS & SIRENS 489.00 7710.65060 INTERSTATE BATTERY OF NORTHERN VEHICLE & EQUIPMENT BATTERY 349.28 7710.65065 WENTWORTH TIRE SERVICE TIRE SERVICE AND RECAPPING 2,467.29 7710.65065 WENTWORTH TIRE SERVICE TIRE SERVICE AND RECAPPING 867.90 7710.65065 WENTWORTH TIRE SERVICE TIRE SERVICE AND RECAPPING 687.50 7710.65065 WENTWORTH TIRE SERVICE TIRE SERVICE AND RECAPPING 533.56 7710.65065 WENTWORTH TIRE SERVICE TIRE SERVICE AND RECAPPING 148.50 7710.65065 WENTWORTH TIRE SERVICE TIRE SERVICE AND RECAPPING 30.00 7710.65065 WENTWORTH TIRE SERVICE TIRE SERVICE AND RECAPPING 2,819.14 7710.65065 WENTWORTH TIRE SERVICE TIRE SERVICE AND RECAPPING 105.50 7710.65065 WENTWORTH TIRE SERVICE TIRE SERVICE AND RECAPPING 161.50 7710.65060 WIRFS INDUSTRIES INC.FIRE EQUIPMENT ANNUAL INSPECTI 5,771.00 7710.65060 WIRFS INDUSTRIES INC.FIRE EQUIPMENT ANNUAL INSPECTI 1,099.50 7710.65060 WIRFS INDUSTRIES INC.FIRE EQUIPMENT ANNUAL INSPECTI 266.50 7710.65060 WIRFS INDUSTRIES INC.FIRE EQUIPMENT ANNUAL INSPECTI 995.50 7710.65035 1ST AYD CORP.SOLVENTS & PENETRANTS 533.07 7710.65060 AETNA TRUCK PARTS, INC.DESICCANT KIT/VALVE 458.18 7710.65060 AETNA TRUCK PARTS, INC.FILTER 137.91 7710.65060 AETNA TRUCK PARTS, INC.HYD. FITTINGS 40.04 7710.65060 CHICAGO INTERNATIONAL TRUCKS, ROTOR #717 213.02 7710.65060 CHICAGO INTERNATIONAL TRUCKS, 2 WIPER MOTORS 105.34 7710.65060 CHICAGO INTERNATIONAL TRUCKS, HUB LOCK #717 12.98 47,165.87 47,544.86 *Advanced Payment 1654 of 777 CITY OF EVANSTON, ILR5504003B BILLS LIST 12/11/12PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 00605 INSURANCE FUND 7800 RISK MANAGEMENT 7800.62266 CANNON COCHRAN MANAGEMENT SERV THIRD PARTY ADMINISTRATION FEE 23,750.00 23,750.00 7801 EMPLOYEE BENEFITS 7801.66054 SENIORS CHOICE MONTHLY INVOICE 1,649.05 1,649.05 780068 CLAUDIA YOUNG CASE 780068.62130 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 48.61 48.61 25,447.66 1,636,585.49TOTAL *Advanced Payment 1755 of 777 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT Supplemental Bills List Attachment Home5430.65535 Greater Illinois Title Emerson Square #3 Phase One 81,929.5081,929.50 InsuranceVarious Various Casualty Loss 400.00VariousVariousWorker's Comp 326.27VariousVariousWorker's Comp 7,447.09VariousVariousCasualty Loss 68,762.21VariousVariousCasualty Loss 400,000.00VariousIPBCHealth Insrance premium 1,094,883.851,571,819.42 NSP2Various Brinshore Development LLC NSP2 Real Estate Activities #40 122,013.92122,013.92 Sewer7520.68305 IEPA Loan Disbursement Sewer Imp 52,504.2052,504.20 VariousVarious Wells Fargo Debt Service payments 17,619,617.5017,619,617.50 West Evanston587018.65506 ` Greater Illinois Title Emerson Square #3 Phase One 600,000.00600,000.00 20,047,884.54 Grand Total 21,684,470.03 Prepared by Date Approved by Date CITY OF EVANSTON BILLS LIST PERIOD ENDING 12/11/2012 *Advanced Payment 1856 of 777 ACC.Reports To IntermediateMCH.Merchant NameFIN.Transac- tion AmountFIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionADMIN SERVICES/ITWUFOO.COM/CHARGE $ 29.95 10/08/201262341 INTERNET SOLUTION PROVIDERSMonthly fee for online forms design softwareADMIN SERVICES/ITRIMUHOSTING.COM $ 19.95 10/02/201262341 INTERNET SOLUTION PROVIDERSMonthly fee for off-site payroll disaster recovery storageADMIN SERVICES/ITINTERNATIONAL TRANSACTION $ 0.16 10/02/201262341 INTERNET SOLUTION PROVIDERSMonthly fee for off-site payroll disaster recovery storageADMIN SERVICES/ITAMAZON MKTPLACE PMTS $ 444.88 10/10/201265555 PERSONAL COMPUTER EQ(11)barcode scanner for collectors office. (1)monitor wall mount bracket for Council ChambersADMIN SERVICES/ITAMAZON MKTPLACE PMTS $ 234.80 10/05/201265555 PERSONAL COMPUTER EQ(10) LTO data tapes for data backupADMIN SERVICES/ITAMAZON MKTPLACE PMTS $ 170.00 10/09/201265555 PERSONAL COMPUTER EQ(4) hard drivesADMIN SERVICES/ITAMAZON MKTPLACE PMTS $ 107.00 10/04/201265555 PERSONAL COMPUTER EQmonitor for council chambersADMIN SERVICES/ITAPPLE STORE #R089 $ (20.76)10/03/201265555 PERSONAL COMPUTER EQrefund of hdmi cableADMIN SERVICES/ITAmazon.com $ 59.99 10/10/201265095 OFFICE SUPPLIESoffice supply - paper shredderADMIN SERVICES/ITADOBE SYSTEMS, INC. $ 53.11 10/18/201262340 IS SUPPORT FEESMonthly membership to Adobe Creative CloudADMIN SERVICES/PURCHIL GOVMT FIN OFF ASSOC $ 70.00 10/01/201262360 MEMBERSHIP DUES62295 TRAINING & TRAVELADMIN SERVICES/PURCHIL GOVMT FIN OFF ASSOC $ 70.00 10/01/201262360 MEMBERSHIP DUES62295 TRAINING & TRAVELADMIN SVCS/ACCTFRED PRYOR CAREERTRACK $ 99.00 10/24/201262295 TRAINING & TRAVELAdvanced Microsoft Excel - Hitesh DesaiADMIN SVCS/ACCTFRED PRYOR CAREERTRACK $ 99.00 10/24/201262295 TRAINING & TRAVELAdvanced Microsoft Excel - Louis GergitsADMIN SVCS/ACCTFRED PRYOR CAREERTRACK $ 99.00 10/24/201262295 TRAINING & TRAVELAdvanced Microsoft Excel - Andrew VilllamanADMIN SVCS/ADMINGOVERNMENT FINANCE OFF $ 180.00 10/29/201262295 TRAINING & TRAVELAnnual Governmental GAAP UpdateADMIN SVCS/ITILLINOIS GIS ASOCIATIO $ 50.00 10/11/201262360 MEMBERSHIP DUESAnnual IL GIS Association dues for VarnerADMN SVCS / FINANCE - 49928IL GOVMT FIN OFF ASSOC $ 45.00 10/01/201262295 TRAINING & TRAVELIGFOA Webinar - Purchasing Practices and Pitfalls - Louis GergitsADMN SVCS / FINANCE - 49928IL GOVMT FIN OFF ASSOC $ 45.00 10/01/201262295 TRAINING & TRAVELIGFOA Webinar - Purchasing Practices and Pitfalls - Dolores CortezADMN SVCS /HUMAN RES - 49925SUBWAY 03466141 $ 6.83 10/08/201265125 OTHER COMMODITIESaccidental use of City card - repaidADMN SVCS /HUMAN RES - 49925DD/BR #338026 Q35 $ 4.36 10/08/201265125 OTHER COMMODITIESaccidental use of City card - repaidADMN SVCS /HUMAN RES - 49925DICE INC $ 495.00 10/17/201262512 RECRUITMENT SERVICESPosting - Tech Support SpecialistADMN SVCS /HUMAN RES - 49925JOBTARGET LLC $ 250.00 10/16/201262512 RECRUITMENT SERVICESPosting - Admin. and Compliance SpecialistADMN SVCS /HUMAN RES - 49925LUMITY/NPO.NE $ 50.00 10/16/201262512 RECRUITMENT SERVICESPosting - Tech Support SpecialistADMN SVCS /HUMAN RES - 49925USPS 16262202033309188 $ 11.35 10/05/201262512 RECRUITMENT SERVICESNew employee packet mailed.ADMN SVCS /HUMAN RES - 49925SAFETY AND BOOT CENTER $ 1,381.52 10/29/201262509 SERVICE AGREEMENTS/CONTRACTSSafety equipment purchase - Self Retracting Lifeline with RescueADMN SVCS /HUMAN RES - 49925WESTECHRIGG $ 510.68 10/29/201262509 SERVICE AGREEMENTS/CONTRACTSSafety equipment purchase - Standing seam roof anchorADMN SVCS /HUMAN RES - 49925SUBWAY 03466141 $ 115.00 10/10/201262509 SERVICE AGREEMENTS/CONTRACTSOSHA training - day two - lunch for 32ADMN SVCS /HUMAN RES - 49925NIU OUTREACH $ 90.00 10/29/201262509 SERVICE AGREEMENTS/CONTRACTSOSHA compliance card order - 30 hourADMN SVCS /HUMAN RES - 49925NIU OUTREACH $ 85.00 10/19/201262509 SERVICE AGREEMENTS/CONTRACTSOSHA compliance card order - 10 hourADMN SVCS /HUMAN RES - 49925JEWEL #3456 $ 69.47 10/05/201262509 SERVICE AGREEMENTS/CONTRACTSOSHA class - lunch for 32ADMN SVCS /HUMAN RES - 49925JEWEL #3487 $ 10.00 10/05/201262509 SERVICE AGREEMENTS/CONTRACTSOSHA class - lunch for 32ADMN SVCS /HUMAN RES - 49925DOWNTOWN EVANSTON $ 1,250.00 10/10/201262310 HR ONLY - CITY WIDE TRAININGWellness participant gift cardsADMN SVCS /HUMAN RES - 49925PANERA BREAD #721 $ 47.96 10/30/201262310 HR ONLY - CITY WIDE TRAININGWellness Program - refreshmentsADMN SVCS /HUMAN RES - 49925PANERA BREAD #721 $ 47.96 10/31/201262310 HR ONLY - CITY WIDE TRAININGWellness Program - refreshmentsADMN SVCS /HUMAN RES - 49925EAGLE RIDGE RESORT AND $ 324.60 10/25/201262295 TRAINING & TRAVELIPELRA annual conferenceADMN SVCS/PARKIING SVCS - 49930WW GRAINGER $ 1,255.00 10/11/201265702 WATER GENERAL PLANTWater coolerADMN SVCS/PARKIING SVCS - 49930GFS MKTPLC #1915 $ 49.97 10/22/201265050 BUILDING MAINTENANCE MATERIALTable coversADMN SVCS/PARKIING SVCS - 49930JOHNSON LOCKSMITH INC $ 30.00 10/24/201265050 BUILDING MAINTENANCE MATERIALFile cabinet keysADMN SVCS/PARKIING SVCS - 49930EPCO PAINT STORE 1252 $ 237.02 10/26/201265050 BUILDING MAINTENANCE MATERIALPaintADMN SVCS/PARKIING SVCS - 49930MENARDS MORTON GROVE $ 189.11 10/01/201265050 BUILDING MAINTENANCE MATERIALShelving materialADMN SVCS/PARKIING SVCS - 49930THE HOME DEPOT 1902 $ 44.97 10/04/201265050 BUILDING MAINTENANCE MATERIALPlywoodADMN SVCS/PARKIING SVCS - 49930LOWES #01748 $ 33.08 10/03/201265050 BUILDING MAINTENANCE MATERIALCeiling tileCITY COUNCIL ADMIN - 49935THE GREAT FRAME UP $ 43.70 10/12/201265095 OFFICE SUPPLIESFrames for proclamationsCITY COUNCIL ADMIN - 49935THE UPS STORE 1037 $ 29.66 10/15/201262315 POSTAGEpackage mailed to Weissbourd re: assistance with Economic DevelopmentCITY MGR'S OFF - 49932HOOTSUITE MEDIA INC. $ 5.99 10/08/201262340 IS SUPPORT FEESSocial Media dashboard for monitoring keyboards, manage multiple social media sitesCITY MGR'S OFF - 49932DIXIE KITCHEN & BAIT S $ 160.40 10/25/201265025 FOODCouncil Meeting FoodCITY MGR'S OFF - 49932OFFICE DEPOT #510 $ 49.52 10/03/201265025 FOODMayor's Anti-Violence MeetingCITY MGR'S OFF - 49932BENNISONS BAKERY INC $ 38.88 10/18/201265025 FOODJapanese DelegationCITY MGR'S OFF - 49932Dominicks Stor00011379 $ 38.44 10/15/201265025 FOODCity/School MeetingCITY MGR'S OFF - 49932Dominicks Stor00011379 $ 26.96 10/01/201265025 FOODSpecial City Council Meeting FoodCITY MGR'S OFF - 49932Dominicks Stor00011379 $ 21.27 10/25/201265025 FOODMayor's Race Dialogue MeetingCITY MGR'S OFF - 49932COMM100 NETWORK CORP $ 29.00 10/16/201264505 TELECOMMUNICATIONS CARRIER LINE CH311 Operations, Live ChatCredit Card Report for the Period Ending October 31, 2012December 4, 2012Page 1 of 1557 of 777 ACC.Reports To IntermediateMCH.Merchant NameFIN.Transac- tion AmountFIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionCredit Card Report for the Period Ending October 31, 2012CITY MGR'S OFF - 49932INTERNATIONAL TRANSACTION $ 0.23 10/16/201264505 TELECOMMUNICATIONS CARRIER LINE CH311 Operations, Live ChatCITY MGR'S OFF - 49932THE GOOD HOTEL $ 379.06 10/05/201262295 TRAINING & TRAVELCode for America Conference, Luke StoweCITY MGR'S OFF - 49932EB GLAA-C WORKSHOP FO $ 250.00 10/29/201262295 TRAINING & TRAVELGreat Lakes Sustainability WorkshopCITY MGR'S OFF - 49932DOWNTOWN EVANSTON $ 240.00 10/08/201262295 TRAINING & TRAVELEmployee Appreciation CardsCITY MGR'S OFF - 49932PANINO'S PIZZERIA OR $ 124.67 10/15/201262295 TRAINING & TRAVELArt Group MeetingCITY MGR'S OFF - 49932LOU MALNATI'S PIZZERIA $ 81.75 10/08/201262295 TRAINING & TRAVELBudget MeetingCITY MGR'S OFF - 49932Dominicks Stor00011379 $ 40.04 10/23/201262295 TRAINING & TRAVELField Manager's MeetingCITY MGR'S OFF - 49932Dominicks Stor00011379 $ 37.90 10/30/201262295 TRAINING & TRAVELStrategic Planning Manager's MeetingCITY MGR'S OFF - 49932DUNKIN #306178 Q35 $ 36.94 10/30/201262295 TRAINING & TRAVELStrategic Planning Manager's MeetingCITY MGR'S OFF - 49932DUNKIN #306178 Q35 $ 34.96 10/23/201262295 TRAINING & TRAVELField Manager's MeetingCITY MGR'S OFF - 49932CORBIS/VEER LICENSE $ 243.31 10/25/201262205 ADVERTISINGAdvertising, Stock PhotosCITY MGR'S OFF - 49932LOU MALNATI'S PIZZERIA $ 208.80 10/09/201265025 FOODCity Council MeetingCITY MGR'S OFF - 49932LOU MALNATI'S PIZZERIA $ 132.90 10/30/201265025 FOODCity Council MeetingCITY MGR'S OFF - 49932HYATT HOTELS PHOENIX $ 659.22 10/15/201262295 TRAINING & TRAVELTravel Expense-Sue PontarelliCITY MGR'S OFF - 49932PANINO'S PIZZERIA OR $ 94.98 10/26/201262295 TRAINING & TRAVELTraining at the LibraryCITY OF EVAN-CITY CLRK OFF-ADM - 43398OFFICE DEPOT #510 $ 35.98 10/29/201265095 OFFICE SUPPLIESpurchased 2 ink stamps labeled "Evanston, IL. Civic Center" for usage to stamp the name on the election forms for Early Voting.CITY OF EVAN-CITY CLRK OFF-ADM - 43398ILLINOIS MUNICIPAL LEA $ 120.00 10/25/201262295 TRAINING & TRAVELRegistration fee for one day attendance at the Annual Meeting at the Chicago Hilton.CITY OF EVAN-CITY CLRK OFF-ADM - 43398HILTON HOTELS SPRING $ 573.24 10/01/201262295 TRAINING & TRAVELHotel stay and room service while attending the Municipal Clerks of Illinois Conference. 1400.62295CITY OF EVANS-PUBLIC WORKS-TRA - 28859DD/BR #338026 Q35 $ 66.94 10/17/201262295 TRAINING & TRAVELNWMC Meeting (Food)CITY OF EVANSTON-PUBLIC WORKS - 28823LE PEEP EVANSTON $ 52.74 10/08/201268205 PUBLIC WKS CONTINGENCIESbreakfast with Eng. Division Manager candidatesCITY OF EVANSTON-PUBLIC WORKS - 28823MICHAELS #2037 $ 129.42 10/26/201265095 OFFICE SUPPLIESpicture frames for PW Conf. RoomCITY OF EVANSTON-PUBLIC WORKS - 28823LEAGUE OF AMERICAN WHE $ 550.00 10/19/201265010 BOOKS, PUBLICATIONS, MAPSsigns and brochures for bike-friendly designationCITY OF EVANSTON-PUBLIC WORKS - 28823AMERICAN PUBLIC WORKS $ 110.00 10/08/201262295 TRAINING & TRAVELErosion Control Seminar (2 admittance)CITY OF EVANSTON-PUBLIC WORKS - 28823SWANA $ 30.00 10/25/201262295 TRAINING & TRAVELrecycling & composting courseCITY OF EVANSTON-PUBLIC WORKS - 28823UNITED 01623427656782 $ 353.60 10/10/201262295 TRAINING & TRAVELtravel expensive (3rd interview w/ Eng. Division Manager final candidate)CITY OF EVANSTON-PUBLIC WORKS - 28823O'HARE PARK MAINLOT $ 21.00 10/11/201262295 TRAINING & TRAVELparking expensive (3rd interview w/ Eng. Division Manager final candidate)CITY OF EVANSTON-PUBLIC WORKS - 28823UNITED 01629284067390 $ 14.00 10/10/201262295 TRAINING & TRAVELtravel expensive (3rd interview w/ Eng. Division Manager final candidate)CITY OF EVANSTON-PUBLIC WORKS - 28823UNITED 01629284067401 $ 14.00 10/10/201262295 TRAINING & TRAVELtravel expensive (3rd interview w/ Eng. Division Manager final candidate)CITY OF EVANSTON-PUBLIC WORKS/ - 28857K-LOG INC $ 153.44 10/08/201265095 OFFICE SUPPLIESLiterature Stands for Parking and Collectors officeCITY OF EVANSTON-PUBLIC WORKS/ - 28857K-LOG INC $ 199.74 10/25/201265090 SAFETY EQUIPMENTDisplay Rack - Renewal seasonCITY OF EVANSTON-PUBLIC WORKS/ - 28857LEMOI ACE HDWE $ 85.90 10/04/201265085 MINOR EQUIP & TOOLSConcrete for meter pole replacementsCITY OF EVANSTON-PUBLIC WORKS/ - 28857MTS SAFETY PRODUCTS IN $ 447.34 10/05/201265045 LICENSING/REGULATORY SUPPLIESStop Paddles- PEO and Crossing GuardsCITY OF EVANSTON-PUBLIC WORKS/ - 28857J.P. COOKE $ 378.92 10/15/201265045 LICENSING/REGULATORY SUPPLIESAnimal Licenses - 2013CITY OF EVANSTON-PUBLIC WORKS/ - 28857UNIFORMITY INC $ 1,312.75 10/02/201265020 CLOTHINGUniforms - Parking EnforcementCITY OF EVANSTON-PUBLIC WORKS/ - 28857UNIFORMITY INC $ 1,284.75 10/15/201265020 CLOTHINGUniforms - Parking EnforcementCITY OF EVANSTON-PUBLIC WORKS/ - 28857MTS SAFETY PRODUCTS IN $ 692.99 10/01/201265020 CLOTHINGSafety Vests- PEO and Crossing GuardsCITY OF EVANSTON-PUBLIC WORKS/ - 28857FRED PRYOR CAREERTRACK $ 179.00 10/16/201262295 TRAINING & TRAVELExcel Training Class for Donna FerrillDecember 4, 2012Page 2 of 1558 of 777 ACC.Reports To IntermediateMCH.Merchant NameFIN.Transac- tion AmountFIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionCredit Card Report for the Period Ending October 31, 2012CITY OF EVANSTON-PUBLIC WORKS/ - 28857DURAY MANUFACTURING, I $ 978.00 10/01/201262230 SVC TO MAINTAIN MAINS12 replacement lamp fixtures for Sherman Garage - Library LotCITY OF EVANSTON-PUBLIC WORKS/ - 28857DURAY MANUFACTURING, I $ 978.00 10/24/201262230 SVC TO MAINTAIN MAINS12 replacement lamp fixtures for Sherman Plaza GarageCITY OF EVANSTON-PUBLIC WORKS/ - 28861OFFICE DEPOT #510 $ 104.99 10/18/201265095 OFFICE SUPPLIESeasel for presentationsCITY OF EVANSTON-PUBLIC WORKS/ - 28861AMER SOC CIVIL ENGINEE $ 255.00 10/03/201262360 MEMBERSHIP DUESmembership duesCITY OF EVANSTON-PUBLIC WORKS/ - 28861AMERICAN PUBLIC WORKS $ 45.00 10/05/201262295 TRAINING & TRAVELclean construction & demolition debris seminarCOMM ECON DEV/ADMIN - 50405PANINO'S PIZZERIA OR $ 34.95 10/11/201262295 TRAINING & TRAVELFood for Howard St. Business Association mtgCOMM ECON DEV/ADMIN - 50405CITY OF EVANSTON PAY A $ 2.00 10/26/201262295 TRAINING & TRAVELCity Manager mtg at Library regarding Library economic development resourcesCOMM ECON DEV/ADMIN - 50405MOTOPHOTO $ 499.82 10/01/201265625 FURNITURES and FIXTURESFurnishings/fixtures for Community & Econ Devel Dept.COMM ECON DEV/ADMIN - 50405BENNISONS BAKERY INC $ 270.00 10/03/201262660 BUSINESS ATTRACTION/EXPANSIONICSC Baked Goods for ICSC Retail convention in ChicagoCOMM ECON DEV/ADMIN - 50405BENNISONS BAKERY INC $ 81.00 10/03/201262660 BUSINESS ATTRACTION/EXPANSIONICSC Baked Goods for ICSC Retail convention in ChicagoCOMM ECON DEV/ADMIN - 50405LBP REALESTATECOMMGRP $ 59.00 10/10/201262660 BUSINESS ATTRACTION/EXPANSIONOffice Development / Broker Event in ChicagoCOMM ECON DEV/ADMIN - 50405VOGUE FABRICS $ 30.48 10/18/201262660 BUSINESS ATTRACTION/EXPANSIONPurple Ribbons for NU/Nebraska Game - Downtown MarketingCOMM ECON DEV/ADMIN - 50405APA - MEMBERSHIP ONLIN $ 57.00 10/18/201262360 MEMBERSHIP DUESAmerican Planning AssociationCOMM ECON DEV/ADMIN - 50405IEDC ONLINE $ 565.00 10/16/201262295 TRAINING & TRAVELEconomic Development Council - Marketing / Business Attraction/IEDC Training for Paul Zalmezak, Madison WICOMM ECON DEV/ADMIN - 50405LBP REALESTATECOMMGRP $ (59.00)10/18/201262295 TRAINING & TRAVELtraining, meagan jones - iedc basics of econ developmentCOMM ECON DEV/ADMIN - 50405SHERATON HOTELS MADISO $ 174.04 10/26/201262295 TRAINING & TRAVELHotel Room for IEDC Business Marketing and AttractionCOMM ECON DEV/ADMIN - 50405ALPINA MANUFACTURING $ 249.09 10/05/201265625 FURNITURES and FIXTURESFurnishings/Fixtures for Community & Economic Devel Dept.COMM ECON DEV/ADMIN - 50405POTBELLY 005 $ 100.10 10/01/201262295 TRAINING & TRAVELEconomic Development FunctionCOMM ECON DEV/ADMIN - 50405PANINO'S PIZZERIA OR $ 44.50 10/01/201262295 TRAINING & TRAVELCDBG Final Grant Allocation Decision MeetingCOMM ECON DEV/ADMIN - 50405BLUESTONE RESTAURANT $ 25.82 10/15/201262295 TRAINING & TRAVELCentral Street Merchants Association Lunch MeetingCOMM ECON DEV/BLDG PS - 49933CERTIFICATION PARTNERS $ 69.00 10/04/2012COMM ECON DEV/BLDG PS - 49933DLX FOR BUSINESS $ 31.88 10/22/201265095 OFFICE SUPPLIESAdhesive paper for Stop Work placardsCOMM ECON DEV/BLDG PS - 49933PAPER MART, INC. $ 45.98 10/24/201265085 MINOR EQUIPMENT AND TOOLSAdhesive paper for Stop Work placardsCOMM ECON DEV/BLDG PS - 49933ILFLS COM $ 59.95 10/25/201262345 COURT COSTS/LITIGATIONMonthly subscription for the Illinois Foreclosure Listing ServiceCOMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 6.50 10/16/201262345 COURT COSTS/LITIGATIONCook County Recorder of Deeds DownloadCOMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 6.50 10/17/201262345 COURT COSTS/LITIGATIONCook County Recorder of Deeds DownloadCOMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 6.50 10/22/201262345 COURT COSTS/LITIGATIONCook County Recorder of Deeds DownloadCOMM ECON DEV/BLDG PS - 49933COOK COUNTY RECORDER O $ 4.00 10/08/201262345 COURT COSTS/LITIGATIONCook County Recorder of Deeds DownloadFIRE/ADMINANSTON - 49929HIGH TECH TOOLS $ 41.85 10/04/201265085 MINOR EQUIPMENT AND TOOLSTool for Truck 22, (Vehicle entry)FIRE/ADMINANSTON - 49929WALGREENS #2619 $ 41.98 10/19/201265075 MEDICAL & LAB SUPPLIESAmbulance supplies for State InspectionFIRE/ADMINANSTON - 49929FOOD4LESS #0558 $ 30.54 10/18/201265075 MEDICAL & LAB SUPPLIESAmbulance supplies for State inspectionFIRE/ADMINANSTON - 49929WALGREENS #1446 $ 6.99 10/19/201265075 MEDICAL & LAB SUPPLIESAmbulance supplies for State InspectionFIRE/ADMINANSTON - 49929EMERGENCY MEDICAL PROD $ 424.25 10/12/201262605 OTHER CHARGESEMS supplies for transport and non-transport vehiclesFIRE/ADMINANSTON - 49929BENNISONS BAKERY INC $ 23.09 10/22/201265125 OTHER COMMODITIESTraining refreshmentsFIRE/ADMINANSTON - 49929THE HOME DEPOT 1902 $ 44.12 10/04/201265085 MINOR EQUIPMENT AND TOOLStools, supplies for fire 1,5 eye protection,pliers,etcFIRE/ADMINANSTON - 49929THE HOME DEPOT 1902 $ 57.92 10/03/201265085 MINOR EQUIP & TOOLSSmall tools supplies per S/C MunoFIRE/ADMINANSTON - 49929LEMOI ACE HDWE $ 52.74 10/24/201265085 MINOR EQUIP & TOOLSBench Vise Fire #1FIRE/ADMINANSTON - 49929AUTOMATIC APPLIANCE PA $ 28.99 10/31/201265050 BUILDING MAINTENANCE MATERIALDryer repair parts Fire 3FIRE/ADMINANSTON - 49929THE HOME DEPOT 1902 $ 128.21 10/25/201265050 BUILDING MAINTENANCE MATERIALVise for Fire 5, Bench grinder for Fire 3 per FFTFIRE/ADMINANSTON - 49929AQUA JET CAR WASH $ 1.75 10/01/201265125 OTHER COMMODITIEScar washFIRE/ADMINANSTON - 49929American Diabetes W $ 561.90 10/09/201265090 SAFETY EQUIPMENTGlucose Test stripsFIRE/ADMINANSTON - 49929AMAZON MKTPLACE PMTS $ 128.04 10/19/201265010 BOOKS, PUBLICATIONS, MAPSInternational Fire Code 2012FIRE/ADMINANSTON - 49929HEARTLAND SERVICES $ 662.94 10/25/201262250 COMPUTER EQUIPMENT MAINT.Repair MDC Amb1FIRE/ADMINANSTON - 49929HEARTLAND SERVICES $ 438.76 10/05/201262250 COMPUTER EQUIPMENT MAINT.Repair MDC FSC2FIRE/ADMINANSTON - 49929FIRE PROTECTION PUB-WE $ 79.28 10/31/201265125 OTHER COMMODITIESCODE REVIEW MANUALS/UPDATESFIRE/ADMINANSTON - 49929DD/BR #338026 Q35 $ 17.18 10/22/201265125 OTHER COMMODITIESCERT Training New Volunteers (Coffee/Rolls)FIRE/ADMINANSTON - 49929JEWEL #3097 $ 15.09 10/22/201265125 OTHER COMMODITIESCERT 2-Full Days of New Training(Fruit and rolls) for VolunteersFIRE/ADMINANSTON - 49929HAROLD'S TRUE VALUE HD $ (2.59)10/15/201262245 OTHER EQ MAINTReimbursed for tax chargeFIRE/ADMINANSTON - 49929DD/BR #338026 Q35 $ 62.04 10/01/201262245 AUTOMOTIVE EQ MAINTCERT/Volunteers Bike-The-RidgeFIRE/ADMINANSTON - 49929HAROLD'S TRUE VALUE HD $ 30.68 10/10/201262245 AUTOMOTIVE EQ MAINTFire Prevention Bureau: Heat Gun for system testingFIRE/ADMINANSTON - 49929THE HOME DEPOT 1902 $ 8.49 10/03/201262245 AUTOMOTIVE EQ MAINTFPW Signage/RopesHEALTH - 49924MSF GRAPHICS INC $ 544.52 10/05/201265095 OFFICE SUPPLIESBirth Certificate paperHEALTH - 49924MSF GRAPHICS INC $ 310.48 10/05/201265095 OFFICE SUPPLIESBirth Certificate paperDecember 4, 2012Page 3 of 1559 of 777 ACC.Reports To IntermediateMCH.Merchant NameFIN.Transac- tion AmountFIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionCredit Card Report for the Period Ending October 31, 2012HEALTH - 49924ProfEqu 1019127102 $ 137.10 10/19/201265045 LICENSING/REGULATORY SUPPLIESDigital thermometers for restaurant inspectionsHEALTH - 49924BAILEY'S TEST STRIPS & $ 118.00 10/17/201265045 LICENSING/REGULATORY SUPPLIESEquipment for restaurant inspectionsHEALTH - 49924CINTAS CORP # 060A $ 464.95 10/18/201262477 PHEP GRANT EXPENSE (HHS)First Aid Kit for Department and 4 kits for field inspectors for their carsHEALTH - 49924NATIONALENV $ 95.00 10/31/201262360 MEMBERSHIP DUESCredential Application for C. FergusonHEALTH - 49924360 TRAIN COM 51244110 $ 100.00 10/03/201262295 TRAINING & TRAVELFood Sanitation Safety Manager's Course (Ryan Kolnick)HEALTH - 49924HILTON HOTELS SPRING $ 78.40 10/29/201262295 TRAINING & TRAVELSTD/HIV Conference, Springfield, IL 10/23-10/25/12 (M. Keeler)HEALTH - 49924SMARTSIGN $ 542.50 10/16/201262210 PRINTINGDecals for Mobile Food, Vending & Tobacco (E. Golden)HEALTH - 49924WWW.GEOGRAPHICS.COM $ 45.82 10/17/201262210 PRINTINGCertificates for Printing Restaurant InspectionsHEALTH - 49924GFS MKTPLC #1915 $ 15.94 10/11/2012HEALTH - 49924BRAVO CHURCH ST PLAZA $ 249.50 10/12/2012HEALTH - 49924AMPCO PARKING PRUDENTI $ 25.00 10/18/201262295 TRAINING & TRAVELErie meetingLAW/LEGAL - 49927COOK COUNTY RECORDER O $ 4.00 10/30/201262345 COURT COSTS/LITIGATIONRecorded documents orderedLAW/LEGAL - 49927COOK COUNTY RECORDER O $ 6.50 10/12/201262345 COURT COSTS/LITIGATIONRecorded documents orderedLAW/LEGAL - 49927COOK COUNTY RECORDER O $ 4.00 10/04/201262345 COURT COSTS/LITIGATIONRecorded documents orderedLAW/LEGAL - 49927UNITED 01626095001484 $ 25.00 10/23/201262295 TRAINING & TRAVELIMLA Conference, Austin, TexasLAW/LEGAL - 49927HYATT HOTELS AUSTIN $ 1,086.48 10/29/201262295 TRAINING & TRAVELIMLA Conference, Austin, TexasLAW/LEGAL - 49927O'HARE PARK MAINLOT $ 132.00 10/29/201262295 TRAINING & TRAVELIMLA Conference, Austin, TexasLAW/LEGAL - 49927HYATT HOTELS AUSTIN $ 42.00 10/29/201262295 TRAINING & TRAVELIMLA Conference, Austin, TexasLAW/LEGAL - 49927UNITED 01626097839811 $ 25.00 10/29/201262295 TRAINING & TRAVELIMLA Conference, Austin, TexasLAW/LEGAL - 49927FRANKLIN BARBECUE $ 17.08 10/24/201262295 TRAINING & TRAVELIMLA Conference, Austin, TexasLAW/LEGAL - 49927HYATT HOTELS AUSTIN F& $ 8.66 10/25/201262295 TRAINING & TRAVELIMLA Conference, Austin, TexasLAW/LEGAL - 49927AUSTIN CONV CENTER PKG $ 7.00 10/24/201262295 TRAINING & TRAVELIMLA Conference, Austin, TexasLAW/LEGAL - 49927AUSTIN PARKING METERS $ 2.50 10/25/201262295 TRAINING & TRAVELIMLA Conference, Austin, TexasLIBRARY/ADMIN - 49963PENN STATE MEDIA SALES $ 32.45 10/17/201265641 AUDIO VISUAL COLLECTIONSAV COLLECTIONLIBRARY/ADMIN - 49963DISCOUNTMUGS.COM $ 93.75 10/25/201265100 LIBRARY SUPPLIESLIBRARY PROGRAMMINGLIBRARY/ADMIN - 49963UPS 1ZT5919Y0399897314 $ 16.57 10/05/201262315 POSTAGESHIPPINGLIBRARY/ADMIN - 49963CARMENS PIZZA EVANSTON $ 269.00 10/08/201262295 TRAINING & TRAVELIN-SERVICE DAY FOODLIBRARY/ADMIN - 49963TAGS BAKERY $ 70.56 10/08/201262295 TRAINING & TRAVELIN-SERVICE DAY FOODLIBRARY/ADMIN - 49963SAMSCLUB #6444 $ 65.70 10/04/201262295 TRAINING & TRAVELIN-SERVICE DAY SUPPLIESLIBRARY/ADMIN - 49963WHOLEFDS EVN 10076 $ 44.40 10/19/201262295 TRAINING & TRAVELCOALITON FOR LATINO RESOURCES MEETING - FOODLIBRARY/ADMIN - 49963HAROLD'S TRUE VALUE HD $ 66.90 10/08/201265050 BUILDING MAINTENANCE MATERIALrope,file handles,electrical connectors,duct and caution tapeLIBRARY/ADMIN - 49963SYX TIGERDIRECT.COM $ 33.08 10/01/201265555 PERSONAL COMPUTER EQVGA with audio cable for community room pc systemLIBRARY/ADMIN - 49963CONSTRUCTION SPECIALTY $ 249.00 10/29/201265050 BUILDING MAINTENANCE MATERIAL"Seam Safe" roof anchor for fall arrest systemLIBRARY/ADMIN - 499631000BULBS.COM $ 247.43 10/02/201265050 BUILDING MAINTENANCE MATERIAL10 ballasts for cfl hanging lights on 1st floor(children's and lobby booksale area)LIBRARY/ADMIN - 49963ACTIVE ELECTRIC SUPPLY $ 106.47 10/01/201265050 BUILDING MAINTENANCE MATERIAL42 watt cfl bulbs (16 bulbs)LIBRARY/ADMIN - 49963VICTORIA SUPPLY INC. $ 168.75 10/15/201265050 BUILDING MAINTENANCE MATERIALhigh power light bulb for "Kinderspring" in Children's departmentLIBRARY/ADMIN - 49963LEMOI ACE HDWE $ 34.99 10/03/201265050 BUILDING MAINTENANCE MATERIALWindex glass cleaner 1 gallon, sparkle glass cleaner 1 gallon, hose end sprayer for cleaning sculpture(ghostwriter)LIBRARY/ADMIN - 49963LEMOI ACE HDWE $ 30.65 10/15/201265050 BUILDING MAINTENANCE MATERIAL4 casters for rolling table in Teen loft area (Attic)LIBRARY/ADMIN - 49963LEMOI ACE HDWE $ 5.74 10/04/201265050 BUILDING MAINTENANCE MATERIALbuffing compound for stainless steelLIBRARY/ADMIN - 49963USPS 16262202033308925 $ 450.00 10/29/201262315 POSTAGE10 rolls of "Forever" stampsPOLICE DEPT/ADMIN - 49966EVANSTON FLOWERS & $ 62.63 10/15/201268205 PUBLIC WKS CONTINGENCIESFlowers for Erleen ShelbyPOLICE DEPT/ADMIN - 49966MEDLINE $ 102.42 10/12/201265125 OTHER COMMODITIESPrisoner suppliesPOLICE DEPT/ADMIN - 49966ARROWHEAD SCIENTIFIC I $ 868.62 10/30/201265095 OFFICE SUPPLIESET SuppliesPOLICE DEPT/ADMIN - 49966IDENTISYS INC $ 702.94 10/18/201265095 OFFICE SUPPLIESET SuppliesPOLICE DEPT/ADMIN - 49966WWW.ACEHARDWARE.COM $ 404.17 10/12/201265095 OFFICE SUPPLIESET SuppliesPOLICE DEPT/ADMIN - 49966PEAVEY CORP. $ 242.70 10/11/201265095 OFFICE SUPPLIESProperty Bureau SuppliesPOLICE DEPT/ADMIN - 49966B & H PHOTO-VIDEO-MO/T $ 169.70 10/19/201265095 OFFICE SUPPLIESET SuppliesPOLICE DEPT/ADMIN - 49966ADVANCED DISTRIBUTION $ 117.62 10/11/201265095 OFFICE SUPPLIESProperty Bureau suppliesPOLICE DEPT/ADMIN - 49966CONSOLIDATED PLASTICS $ 99.45 10/12/201265095 OFFICE SUPPLIESET SuppliesPOLICE DEPT/ADMIN - 49966TCE HR DIRECT $ 51.06 10/31/201265095 OFFICE SUPPLIESService Desk/311 Attendance CalendarPOLICE DEPT/ADMIN - 49966THE HOME DEPOT 1902 $ 44.27 10/01/201265095 OFFICE SUPPLIESFitness Testing SuppliesPOLICE DEPT/ADMIN - 49966TARGET 00009274 $ 14.99 10/01/201265095 OFFICE SUPPLIESFitness Testing SuppliesPOLICE DEPT/ADMIN - 49966THE CAD ZONE, INC. $ 234.00 10/05/201265085 MINOR EQUIPMENT AND TOOLSTraffic Bureau software upgradePOLICE DEPT/ADMIN - 49966KARA COMPANY INC $ 203.25 10/11/201265085 MINOR EQUIPMENT AND TOOLSBatteries for Total Station - TrafficPOLICE DEPT/ADMIN - 49966PAYPAL ILTRKENFASC $ 100.00 10/08/201265085 MINOR EQUIPMENT AND TOOLSTruck Enforcement campaign websitePOLICE DEPT/ADMIN - 49966SAMSCLUB #6444 $ 378.56 10/25/201265025 FOODPrisoner FoodPOLICE DEPT/ADMIN - 49966PROVANTAGE LLC $ 656.30 10/08/201264510 TELECOMM EQ (IS)Patrol car upgradeDecember 4, 2012Page 4 of 1560 of 777 ACC.Reports To IntermediateMCH.Merchant NameFIN.Transac- tion AmountFIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionCredit Card Report for the Period Ending October 31, 2012POLICE DEPT/ADMIN - 49966PROVANTAGE LLC $ 656.30 10/08/201264510 TELECOMM EQ (IS)Patrol car upgradePOLICE DEPT/ADMIN - 49966STAAB BATTERY MFG CO I $ 653.94 10/09/201264510 TELECOMM EQ (IS)Patrol car upgradePOLICE DEPT/ADMIN - 49966STAAB BATTERY MFG CO I $ 653.94 10/09/201264510 TELECOMM EQ (IS)Patrol car upgradePOLICE DEPT/ADMIN - 49966NORTHERN MARINE ELE $ 437.64 10/04/201264510 TELECOMM EQ (IS)Patrol car upgradePOLICE DEPT/ADMIN - 49966UNICOMPLABO $ 415.00 10/08/201264510 TELECOMM EQ (IS)Patrol car upgradePOLICE DEPT/ADMIN - 49966PROVANTAGE LLC $ 362.21 10/08/201264510 TELECOMM EQ (IS)Patrol car upgradePOLICE DEPT/ADMIN - 49966PROVANTAGE LLC $ 346.30 10/10/201264510 TELECOMM EQ (IS)Patrol car upgradePOLICE DEPT/ADMIN - 49966PROVANTAGE LLC $ 313.48 10/09/201264510 TELECOMM EQ (IS)Patrol car upgradePOLICE DEPT/ADMIN - 49966TANKDEPOT $ 184.76 10/04/201264510 TELECOMM EQ (IS)Patrol car upgradePOLICE DEPT/ADMIN - 49966PROVANTAGE LLC $ 172.51 10/08/201264510 TELECOMM EQ (IS)Patrol car upgradePOLICE DEPT/ADMIN - 49966CORPORATE SYS CTR DIGI $ 169.45 10/04/201264510 TELECOMM EQ (IS)Patrol car upgradePOLICE DEPT/ADMIN - 49966PROVANTAGE LLC $ 131.34 10/08/201264510 TELECOMM EQ (IS)Patrol car upgradePOLICE DEPT/ADMIN - 49966COOLERGUYS.COM $ 88.50 10/05/201264510 TELECOMM EQ (IS)Patrol car upgradePOLICE DEPT/ADMIN - 49966PROVANTAGE LLC $ 84.13 10/08/201264510 TELECOMM EQ (IS)Patrol car upgradePOLICE DEPT/ADMIN - 49966PROVANTAGE LLC $ 38.63 10/08/201264510 TELECOMM EQ (IS)Patrol car upgradePOLICE DEPT/ADMIN - 49966UNICOMPLABO $ 13.17 10/08/201264510 TELECOMM EQ (IS)Patrol car upgradePOLICE DEPT/ADMIN - 49966PB EXPLOSION $ 131.40 10/15/201262295 TRAINING & TRAVELRapid Deployment trainingPOLICE DEPT/ADMIN - 49966WHITE TIGER KRAV MAGA $ 100.00 10/18/201262295 TRAINING & TRAVELTraining - A. NawotkaPOLICE DEPT/ADMIN - 49966CHANNAHON BP QPS $ 20.00 10/25/201265035 PETROLEUM PRODUCTSStopped on the way back from the IPSTA Conference in Springfield to refuel V97POLICE DEPT/ADMIN - 49966APCO INTERNATIONAL INC $ 498.00 10/18/201262295 TRAINING & TRAVELActive Shooter training - T/C's DesJardins & WittPOLICE DEPT/ADMIN - 49966SPRINGFIELD CROWNE PLA $ 416.64 10/26/201262295 TRAINING & TRAVEL2012 IPSTA Conference hotel reservation - PolinskiPOLICE DEPT/ADMIN - 49966SPRINGFIELD CROWNE PLA $ 416.64 10/26/201262295 TRAINING & TRAVEL2012 IPSTA Conference hotel reservation - DrakePOLICE DEPT/ADMIN - 49966SPRINGFIELD CROWNE PLA $ 416.64 10/26/201262295 TRAINING & TRAVEL2012 IPSTA Conference hotel reservationPOLICE DEPT/ADMIN - 49966APCO INTERNATIONAL INC $ 249.00 10/05/201262295 TRAINING & TRAVELActive Shooter training - T/C CapesiusPOLICE DEPT/ADMIN - 49966IPSTA CONFERENCE $ 25.00 10/03/201262295 TRAINING & TRAVELLeadership Development Seminar 9/20 - DrakePOLICE DEPT/ADMIN - 49966AVIS RENT-A-CAR 1 $ 141.96 10/05/201262370 EXPENSE ALLOWANCENORTAF BurglaryPRCS/CHAND NEWB CNTR - 49945BSN SPORT SUPPLY GROUP $ 182.38 10/31/201265110 REC PROGRAM SUPPLIESFoam soccer balls for pee wee soccer leaguesPRCS/CHAND NEWB CNTR - 49945ECC DSS-Disc Sch Suppl $ 66.08 10/17/201265110 REC PROGRAM SUPPLIESWashable tempra paints for art projectsPRCS/COMMUNITY SERVICES - 50406TARGET 00009274 $ 59.97 10/08/201265095 OFFICE SUPPLIESSupplies for Commission on Aging meetingPRCS/COMMUNITY SERVICES - 50406GFS MKTPLC #1915 $ 38.47 10/01/201265025 FOODBeverages for community presentation - Reimbursed by grantPRCS/COMMUNITY SERVICES - 50406TAGS BAKERY $ 18.04 10/08/201265025 FOODRefreshments for Commission on Aging meeting: sales tax to be refunded on Nov statementPRCS/ECOLOGY CNTR - 49956Dominicks Stor00011379 $ 12.48 10/05/201265110 REC PROGRAM SUPPLIESsnack for classPRCS/ECOLOGY CNTR - 49956VOGUE FABRICS $ 8.97 10/17/201265110 REC PROGRAM SUPPLIESfabric for bug a boo costumesPRCS/ECOLOGY CNTR - 49956Dominicks Stor00011379 $ 8.78 10/22/201265110 REC PROGRAM SUPPLIESsnack for classPRCS/ECOLOGY CNTR - 49956GHANNS CRICKET FARM I $ 46.69 10/11/201262490 OTHER PROGRAM COSTScrickets for animalsPRCS/ECOLOGY CNTR - 49956Dominicks Stor00011379 $ 15.11 10/05/201262490 OTHER PROGRAM COSTSfresh food for animalsPRCS/ECOLOGY CNTR - 49956US TOY CO INC 2 $ 51.14 10/29/201265110 REC PROGRAM SUPPLIESHalloween program prizesPRCS/ECOLOGY CNTR - 49956FISHTECH $ 47.73 10/29/201265110 REC PROGRAM SUPPLIESreplacement line for reelsPRCS/ECOLOGY CNTR - 49956WINDY CITY GARDEN CENT $ 39.00 10/24/201265110 REC PROGRAM SUPPLIESPumpkins for Halloween WalkPRCS/ECOLOGY CNTR - 49956VOGUE FABRICS $ 19.59 10/23/201265110 REC PROGRAM SUPPLIESfabric for Bug-A-Boo Halloween programPRCS/ECOLOGY CNTR - 49956JEWEL #3487 $ 14.49 10/29/201265110 REC PROGRAM SUPPLIESApple cider of Bug-A-Boo participantsPRCS/ECOLOGY CNTR - 49956HAROLD'S TRUE VALUE HD $ 10.24 10/04/201265110 REC PROGRAM SUPPLIEStubing for fish tank water filterPRCS/ECOLOGY CNTR - 49956THE SALVATION ARMY 3 $ 9.95 10/24/201265110 REC PROGRAM SUPPLIESCostume supplies for Halloween Bug-A-BooPRCS/ECOLOGY CNTR - 49956TJMAXX #0440 $ 5.99 10/24/201265110 REC PROGRAM SUPPLIESTights for Bug-A-Boo Halloween costumePRCS/ECOLOGY CNTR - 49956BLICK ART 800 447 1892 $ 5.49 10/25/201265110 REC PROGRAM SUPPLIESKrylon coating for Bug-A-Boo bannerPRCS/ECOLOGY CNTR - 49956THE SALVATION ARMY 3 $ 4.99 10/24/201265110 REC PROGRAM SUPPLIESCostume supplies for Halloween Bug-A-BooPRCS/ECOLOGY CNTR - 49956WALGREENS #2619 $ 2.39 10/25/201265110 REC PROGRAM SUPPLIESSafety pins for costumesPRCS/ECOLOGY CNTR - 49956WW GRAINGER $ 196.98 10/03/201265050 BUILDING MAINTENANCE MATERIALreplacement bulbs for hall and multipurpose roomPRCS/ECOLOGY CNTR - 49956AMAZON MKTPLACE PMTS $ 12.77 10/04/201265050 BUILDING MAINTENANCE MATERIALfilter for vacuumPRCS/ECOLOGY CNTR - 49956Dominicks Stor00011379 $ 10.25 10/15/201265025 FOODCampfire program suppliesPRCS/ECOLOGY CNTR - 49956PETSMART INC 427 $ 151.25 10/19/201262490 OTHER PROGRAM COSTSanimal maintenance suppliesPRCS/ECOLOGY CNTR - 49956PETSMART INC 427 $ 56.96 10/08/201262490 OTHER PROGRAM COSTSFood and bedding for animalsPRCS/ECOLOGY CNTR - 49956PETSMART INC 427 $ 34.56 10/02/201262490 OTHER PROGRAM COSTSFood reptiles and amphibiansPRCS/ECOLOGY CNTR - 49956PETSMART INC 427 $ 22.99 10/11/201262490 OTHER PROGRAM COSTSbedding for rabbitsPRCS/FAC - 49954STANDARD PIPE $ 348.01 10/22/201265050 BUILDING MAINTENANCE MATERIALPiping for compressorPRCS/FAC - 49954STANDARD PIPE $ 308.97 10/16/201265050 BUILDING MAINTENANCE MATERIALNew replacement flush valvePRCS/FAC - 49954STANDARD PIPE $ 294.55 10/30/201265050 BUILDING MAINTENANCE MATERIALPiping suppliesPRCS/FAC - 49954STANDARD PIPE $ 198.77 10/16/201265050 BUILDING MAINTENANCE MATERIALFaucet repair partsDecember 4, 2012Page 5 of 1561 of 777 ACC.Reports To IntermediateMCH.Merchant NameFIN.Transac- tion AmountFIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionCredit Card Report for the Period Ending October 31, 2012PRCS/FAC - 49954STANDARD PIPE $ 166.04 10/25/201265050 BUILDING MAINTENANCE MATERIALFlushometer re-build partsPRCS/FAC - 49954STANDARD PIPE $ 126.39 10/22/201265050 BUILDING MAINTENANCE MATERIALNew flushometerPRCS/FAC - 49954STANDARD PIPE $ 116.64 10/24/201265050 BUILDING MAINTENANCE MATERIALPlumbing toolsPRCS/FAC - 49954STANDARD PIPE $ 68.76 10/24/201265050 BUILDING MAINTENANCE MATERIALFaucet partsPRCS/FAC - 49954STANDARD PIPE $ 68.28 10/22/201265050 BUILDING MAINTENANCE MATERIALPiping for compressorPRCS/FAC - 49954THE HOME DEPOT 1902 $ 63.36 10/18/201265050 BUILDING MAINTENANCE MATERIALPipe fittingsPRCS/FAC - 49954STANDARD PIPE $ 58.80 10/08/201265050 BUILDING MAINTENANCE MATERIALFlushometer repair partsPRCS/FAC - 49954STANDARD PIPE $ 44.09 10/25/201265050 BUILDING MAINTENANCE MATERIALDrinking fountain repair partsPRCS/FAC - 49954LEMOI ACE HDWE $ 25.56 10/26/201265050 BUILDING MAINTENANCE MATERIALFasteners for plumbing installationPRCS/FAC - 49954THE HOME DEPOT 1902 $ 15.13 10/26/201265050 BUILDING MAINTENANCE MATERIALSink partsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 34.44 10/04/201265625 FURNITURES and FIXTURESAnchors for civil defense sirenPRCS/FAC - 49954WW GRAINGER $ 32.21 10/29/201265050 BUILDING MAINTENANCE MATERIALRobert Crown ball field lightsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 18.69 10/08/201265050 BUILDING MAINTENANCE MATERIALRobert Crown light bulbsPRCS/FAC - 49954STANDARD PIPE $ 17.88 10/12/201265050 BUILDING MAINTENANCE MATERIALRobert Crown restroom'sPRCS/FAC - 49954THE HOME DEPOT 1902 $ 12.47 10/15/201265050 BUILDING MAINTENANCE MATERIALRobert Crown restroom'sPRCS/FAC - 49954JOHNSTONE SUPPLY OF NI $ 378.64 10/16/201265050 BUILDING MAINTENANCE MATERIALHeat pump thermostat's and part'sPRCS/FAC - 49954WW GRAINGER $ 133.92 10/16/201265050 BUILDING MAINTENANCE MATERIALLight lampsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 115.41 10/19/201265050 BUILDING MAINTENANCE MATERIALPiping supplies for heat pumpsPRCS/FAC - 49954ABLE DISTRIBUTORS $ 53.92 10/19/201265050 BUILDING MAINTENANCE MATERIALThermostat guardsPRCS/FAC - 49954WW GRAINGER $ (54.00)10/04/201265050 BUILDING MAINTENANCE MATERIALPRCS/FAC - 49954STANLEY WORKS USA $ 886.30 10/18/201265625 FURNITURES and FIXTURESNew locksPRCS/FAC - 49954STANLEY WORKS USA $ 793.28 10/18/201265625 FURNITURES and FIXTURESNew locksPRCS/FAC - 49954STANLEY WORKS USA $ 27.98 10/18/201265625 FURNITURES and FIXTURESLock shippingPRCS/FAC - 49954STANLEY WORKS USA $ 26.79 10/18/201265625 FURNITURES and FIXTURESLock shippingPRCS/FAC - 49954LEMOI ACE HDWE $ 8.62 10/01/201265085 MINOR EQUIPMENT AND TOOLSScrew driver tipsPRCS/FAC - 49954LEMOI ACE HDWE $ 215.03 10/26/201265085 MINOR EQUIP & TOOLSHardware for key cabinetPRCS/FAC - 49954THE HOME DEPOT 1902 $ 190.18 10/25/201265085 MINOR EQUIP & TOOLSLumber for key cabinetPRCS/FAC - 49954JOHNSON LOCKSMITH INC $ 29.40 10/18/201265050 BUILDING MAINTENANCE MATERIALDesk keysPRCS/FAC - 49954JOHNSON LOCKSMITH INC $ 24.80 10/18/201265050 BUILDING MAINTENANCE MATERIALDesk keysPRCS/FAC - 49954STANLEY WORKS USA $ 238.63 10/11/201265050 BUILDING MAINTENANCE MATERIALLock related suppliesPRCS/FAC - 49954THE HOME DEPOT 1902 $ 114.11 10/22/201265050 BUILDING MAINTENANCE MATERIALCabinet hardwarePRCS/FAC - 49954THE HOME DEPOT 1902 $ 74.88 10/04/201265050 BUILDING MAINTENANCE MATERIALCeiling tilePRCS/FAC - 49954THE HOME DEPOT 1902 $ 59.83 10/04/201265050 BUILDING MAINTENANCE MATERIALShelvingPRCS/FAC - 49954THE HOME DEPOT 1902 $ 50.06 10/10/201265050 BUILDING MAINTENANCE MATERIALPicture hanging suppliesPRCS/FAC - 49954ABLE DISTRIBUTORS $ 37.58 10/11/201265050 BUILDING MAINTENANCE MATERIALSilver duct tapePRCS/FAC - 49954ABLE DISTRIBUTORS $ 20.96 10/12/201265050 BUILDING MAINTENANCE MATERIALFlexible ductPRCS/FAC - 49954THE HOME DEPOT 1902 $ 20.26 10/29/201265050 BUILDING MAINTENANCE MATERIALHardware for grab barsPRCS/FAC - 49954LEMOI ACE HDWE $ 10.53 10/10/201265050 BUILDING MAINTENANCE MATERIALPainting toolsPRCS/FAC - 49954LEMOI ACE HDWE $ 3.98 10/24/201265050 BUILDING MAINTENANCE MATERIALReplacement keysPRCS/FAC - 49954JOHNSTONE SUPPLY OF NI $ 288.06 10/05/201265515 OTHER IMPROVEMENTSBoiler thermostat/repair partsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 52.61 10/12/201265515 OTHER IMPROVEMENTSBoiler toolsPRCS/FAC - 49954MARSHALL ELECTRONI $ 29.81 10/11/201265515 OTHER IMPROVEMENTSElectrical conduitPRCS/FAC - 49954ABLE DISTRIBUTORS $ 404.11 10/19/201265050 BUILDING MAINTENANCE MATERIALReplacement pump for boiler #1PRCS/FAC - 49954THE HOME DEPOT 1902 $ 147.11 10/22/201265050 BUILDING MAINTENANCE MATERIALPiping for boiler pumpPRCS/FAC - 49954ACTIVE ELECTRIC SUPPLY $ 387.95 10/04/201265625 FURNITURES and FIXTURESElectrical componentsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 125.20 10/19/201265625 FURNITURES and FIXTURESElectrical parts/suppliesPRCS/FAC - 49954MARSHALL ELECTRONI $ 104.33 10/08/201265625 FURNITURES and FIXTURESElectrical partsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 73.17 10/11/201265625 FURNITURES and FIXTURESElectrical partsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 27.79 10/04/201265625 FURNITURES and FIXTURESElectrical suppliesPRCS/FAC - 49954THE HOME DEPOT 1902 $ 26.38 10/11/201265625 FURNITURES and FIXTURESElectrical parts/suppliesPRCS/FAC - 49954THE HOME DEPOT 1902 $ 4.15 10/19/201265625 FURNITURES and FIXTURESBushingsPRCS/FAC - 49954MARSHALL ELECTRONI $ 32.07 10/24/201265050 BUILDING MAINTENANCE MATERIALLighting partsPRCS/FAC - 49954MARSHALL ELECTRONI $ 17.82 10/18/201265050 BUILDING MAINTENANCE MATERIALBushingsPRCS/FAC - 49954WW GRAINGER $ 765.00 10/26/201265050 BUILDING MAINTENANCE MATERIALRamp door switchesPRCS/FAC - 49954WW GRAINGER $ 93.40 10/29/201265050 BUILDING MAINTENANCE MATERIALLabel cartridgePRCS/FAC - 49954WW GRAINGER $ 92.46 10/29/201265050 BUILDING MAINTENANCE MATERIALFusesPRCS/FAC - 49954THE HOME DEPOT 1902 $ 35.95 10/18/201265050 BUILDING MAINTENANCE MATERIALPhone/data cablingPRCS/FAC - 49954WW GRAINGER $ 32.81 10/02/201265050 BUILDING MAINTENANCE MATERIALExpansion anchorsPRCS/FAC - 49954WW GRAINGER $ 32.81 10/02/201265050 BUILDING MAINTENANCE MATERIALSafety mirrorsPRCS/FAC - 49954WW GRAINGER $ 30.82 10/29/201265050 BUILDING MAINTENANCE MATERIALFusesDecember 4, 2012Page 6 of 1562 of 777 ACC.Reports To IntermediateMCH.Merchant NameFIN.Transac- tion AmountFIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionCredit Card Report for the Period Ending October 31, 2012PRCS/FAC - 49954THE HOME DEPOT 1902 $ 25.64 10/25/201265050 BUILDING MAINTENANCE MATERIALElectrical partsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 22.39 10/05/201265050 BUILDING MAINTENANCE MATERIALElectrical partsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 20.37 10/08/201265050 BUILDING MAINTENANCE MATERIALElectrical partsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 18.82 10/24/201265050 BUILDING MAINTENANCE MATERIALElectrical piping partsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 13.94 10/05/201265050 BUILDING MAINTENANCE MATERIALLight bulbsPRCS/FAC - 49954WW GRAINGER $ 9.88 10/02/201265050 BUILDING MAINTENANCE MATERIALCutting fluidPRCS/FAC - 49954THE HOME DEPOT 1902 $ 7.97 10/24/201265050 BUILDING MAINTENANCE MATERIALLight switchPRCS/FAC - 49954ACTIVE ELECTRIC SUPPLY $ 1,106.21 10/01/201265625 FURNITURES and FIXTURESCAD siren repair partsPRCS/FAC - 49954TC G.NEIL $ 84.94 10/10/201265095 OFFICE SUPPLIESOffice suppliesPRCS/FAC - 49954THE HOME DEPOT 1902 $ 10.84 10/15/201265085 MINOR EQUIP & TOOLShex wrench setPRCS/FAC - 49954HENRICHSENS FIRE AND S $ 201.81 10/01/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSFire extinguishers for Police Dept.PRCS/FAC - 49954NATL PUMP AND COMPRESS $ 963.13 10/19/201265050 BUILDING MAINTENANCE MATERIALService Center compressor maintenancePRCS/FAC - 49954ACTIVE ELECTRIC SUPPLY $ 516.00 10/15/201265050 BUILDING MAINTENANCE MATERIALFire 3 fluorescent sign ballastPRCS/FAC - 49954ACTIVE ELECTRIC SUPPLY $ 16.80 10/15/201265050 BUILDING MAINTENANCE MATERIALLight bulbsPRCS/FAC - 49954WW GRAINGER $ 923.52 10/10/201265050 BUILDING MAINTENANCE MATERIALFire 1 replacement ballasts/bulbsPRCS/FAC - 49954WW GRAINGER $ 154.36 10/15/201265050 BUILDING MAINTENANCE MATERIALCivic Center light ballastsPRCS/FAC - 49954ABLE DISTRIBUTORS $ 59.09 10/11/201265050 BUILDING MAINTENANCE MATERIALFilter media replacementsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 28.82 10/11/201265050 BUILDING MAINTENANCE MATERIALLight bulbsPRCS/FAC - 49954THE NORROS CORPORATION $ 807.75 10/02/201265015 CHEMICALSCooling tower chemicalsPRCS/FAC - 49954KONEMATIC DOOR SYSTEMS $ 720.00 10/18/201262245 OTHER EQ MAINTFire 3 elevator emergency repairsPRCS/FAC - 49954KONEMATIC DOOR SYSTEMS $ 1,472.08 10/31/201262245 AUTOMOTIVE EQ MAINTPolice Dept. overhead doors maintenancePRCS/FAC - 49954KONEMATIC DOOR SYSTEMS $ 765.60 10/31/201262245 AUTOMOTIVE EQ MAINTFire 1 overhead door maintenancePRCS/FAC - 49954RANDALL INDUSTRIES $ 646.50 10/04/201262245 AUTOMOTIVE EQ MAINTLift rental for repairs to Fleetwood lightsPRCS/FAC - 49954NCH CORPORATION $ 364.00 10/03/201262245 AUTOMOTIVE EQ MAINTFire 3 drain chemicalsPRCS/FAC - 49954NCH CORPORATION $ 240.00 10/03/201262245 AUTOMOTIVE EQ MAINTFire 3 drain chemicalsPRCS/FAC - 49954NCH CORPORATION $ 142.08 10/03/201262245 AUTOMOTIVE EQ MAINTFire 3 drain chemicalsPRCS/FAC - 49954NCH CORPORATION $ 142.08 10/03/201262245 AUTOMOTIVE EQ MAINTFire 3 drain chemicalsPRCS/FAC - 49954NCH CORPORATION $ 142.08 10/03/201262245 AUTOMOTIVE EQ MAINTFire 3 drain chemicalsPRCS/FAC - 49954NCH CORPORATION $ 142.08 10/03/201262245 AUTOMOTIVE EQ MAINTFire 3 drain chemicalsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 65.92 10/03/201265085 MINOR EQUIPMENT AND TOOLSReplacement extension cordsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 8.94 10/19/201265085 MINOR EQUIPMENT AND TOOLSBlowgun kitPRCS/FAC - 49954THE HOME DEPOT 1902 $ 16.97 10/18/201265085 MINOR EQUIP & TOOLSReplacement wrenchPRCS/FAC - 49954WALGREENS #2619 $ 11.97 10/03/201265050 BUILDING MAINTENANCE MATERIALParts storage bagsPRCS/FAC - 49954STANDARD PIPE $ 118.36 10/01/201265050 BUILDING MAINTENANCE MATERIALReplacement faucetPRCS/FAC - 49954MENARDS MORTON GROVE $ 107.28 10/29/201265050 BUILDING MAINTENANCE MATERIALAnti-freeze for winterizationPRCS/FAC - 49954WW GRAINGER $ 55.55 10/31/201265050 BUILDING MAINTENANCE MATERIALCleanout coversPRCS/FAC - 49954STANDARD PIPE $ 27.52 10/17/201265050 BUILDING MAINTENANCE MATERIALFaucet repair partsPRCS/FAC - 49954LEMOI ACE HDWE $ 13.98 10/11/201265050 BUILDING MAINTENANCE MATERIALReplacement batteriesPRCS/FAC - 49954LEMOI ACE HDWE $ 9.58 10/31/201265050 BUILDING MAINTENANCE MATERIALPlumbing repair partsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 2.98 10/18/201265050 BUILDING MAINTENANCE MATERIALAnti-freeze for winterizationPRCS/FAC - 49954THE HOME DEPOT 1902 $ 2.26 10/12/201265050 BUILDING MAINTENANCE MATERIALPlumbing pipe capPRCS/FAC - 49954ABLE DISTRIBUTORS $ 367.01 10/26/201265050 BUILDING MAINTENANCE MATERIALHeating related pipe controlsPRCS/FAC - 49954JOHNSTONE SUPPLY OF NI $ 164.99 10/01/201265050 BUILDING MAINTENANCE MATERIALCarbon monoxide detectorPRCS/FAC - 49954ABLE DISTRIBUTORS $ 133.50 10/08/201265050 BUILDING MAINTENANCE MATERIALGas valvePRCS/FAC - 49954SOUTHSIDE CONTROL $ 74.18 10/12/201265050 BUILDING MAINTENANCE MATERIALTemperature control devicesPRCS/FAC - 49954ABLE DISTRIBUTORS $ 13.59 10/08/201265050 BUILDING MAINTENANCE MATERIALGas pipingPRCS/FAC - 49954ABLE DISTRIBUTORS $ 12.43 10/03/201265050 BUILDING MAINTENANCE MATERIALSheet metal capPRCS/FAC - 49954ABLE DISTRIBUTORS $ 7.00 10/08/201265050 BUILDING MAINTENANCE MATERIALGas pipingPRCS/FAC - 49954WW GRAINGER $ 918.00 10/29/201268205 PUBLIC WKS CONTINGENCIESGarage light lampsPRCS/FAC - 49954ACTIVE ELECTRIC SUPPLY $ 109.99 10/08/201265085 MINOR EQUIPMENT AND TOOLSCoding tape and fish tapePRCS/FAC - 49954THE HOME DEPOT 1902 $ 50.93 10/19/201265085 MINOR EQUIPMENT AND TOOLSReplacement electrical toolsPRCS/FAC - 49954WW GRAINGER $ 19.77 10/29/201265085 MINOR EQUIPMENT AND TOOLSGlovesPRCS/FAC - 49954ACTIVE ELECTRIC SUPPLY $ 98.78 10/19/201265050 BUILDING MAINTENANCE MATERIALLighting partsPRCS/FAC - 49954ACTIVE ELECTRIC SUPPLY $ 90.00 10/25/201265050 BUILDING MAINTENANCE MATERIALLight bulbsPRCS/FAC - 49954ACTIVE ELECTRIC SUPPLY $ 60.39 10/29/201265050 BUILDING MAINTENANCE MATERIALElectrical back platesPRCS/FAC - 49954MARSHALL ELECTRONI $ 5.74 10/25/201265050 BUILDING MAINTENANCE MATERIALElectrical conduitPRCS/FAC - 49954WW GRAINGER $ 278.60 10/02/201265050 BUILDING MAINTENANCE MATERIALLighting ballastsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 117.18 10/29/201265050 BUILDING MAINTENANCE MATERIALElectrical suppliesPRCS/FAC - 49954WW GRAINGER $ 60.05 10/26/201265050 BUILDING MAINTENANCE MATERIALFusesDecember 4, 2012Page 7 of 1563 of 777 ACC.Reports To IntermediateMCH.Merchant NameFIN.Transac- tion AmountFIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionCredit Card Report for the Period Ending October 31, 2012PRCS/FAC - 49954THE HOME DEPOT 1902 $ 56.35 10/04/201265050 BUILDING MAINTENANCE MATERIALLighting ballastsPRCS/FAC - 49954THE HOME DEPOT 1902 $ 50.47 10/22/201265050 BUILDING MAINTENANCE MATERIALElectrical suppliesPRCS/FAC - 49954THE HOME DEPOT 1902 $ 36.82 10/25/201265050 BUILDING MAINTENANCE MATERIALElectrical suppliesPRCS/FAC - 49954HAROLD'S TRUE VALUE HD $ 24.47 10/19/201265050 BUILDING MAINTENANCE MATERIALLight bulbsPRCS/FAC - 49954LEMOI ACE HDWE $ 6.22 10/31/201265050 BUILDING MAINTENANCE MATERIALDrill bitPRCS/FAC - 49954ACTIVE ELECTRIC SUPPLY $ 548.06 10/08/201262245 AUTOMOTIVE EQ MAINTReplacement electrical panelPRCS/FAC - 49954ACTIVE ELECTRIC SUPPLY $ 276.17 10/05/201265125 OTHER COMMODITIESElectrical panel replacementPRCS/FAC - 49954MARSHALL ELECTRONI $ 224.21 10/04/201265125 OTHER COMMODITIESElectrical panel replacement partsPRCS/FAC - 49954CHICAGO BATTERY $ 52.98 10/23/201265060 MATERIALS TO MAINTAIN AUTOSBatteriesPRCS/FAC - 49954CHICAGO BATTERY $ 44.98 10/17/201265060 MATERIALS TO MAINTAIN AUTOSFire alarm batteriesPRCS/FAC - 49954WW GRAINGER $ 977.08 10/18/201265050 BUILDING MAINTENANCE MATERIALLamps, lamp holders and ballastsPRCS/FAC - 49954WW GRAINGER $ 833.50 10/18/201265050 BUILDING MAINTENANCE MATERIALLighting partsPRCS/FAC - 49954WW GRAINGER $ 663.90 10/01/201265050 BUILDING MAINTENANCE MATERIALEmergency lights and guardsPRCS/FAC - 49954WW GRAINGER $ 535.30 10/26/201265050 BUILDING MAINTENANCE MATERIALLighting sensorsPRCS/FAC - 49954WW GRAINGER $ 360.00 10/18/201265050 BUILDING MAINTENANCE MATERIALLighting ballastsPRCS/FAC - 49954WW GRAINGER $ 324.27 10/01/201265050 BUILDING MAINTENANCE MATERIALExtension cordsPRCS/FAC - 49954LEMOI ACE HDWE $ 250.18 10/01/201265050 BUILDING MAINTENANCE MATERIALReplacement extension cordsPRCS/FAC - 49954WW GRAINGER $ 106.70 10/01/201265050 BUILDING MAINTENANCE MATERIALLight guardsPRCS/FAC - 49954WW GRAINGER $ 101.88 10/23/201265050 BUILDING MAINTENANCE MATERIALLighting sensorsPRCS/FAC - 49954WW GRAINGER $ 97.20 10/18/201265050 BUILDING MAINTENANCE MATERIALEM lighting power packPRCS/FAC - 49954THE HOME DEPOT 1902 $ 29.92 10/08/201265050 BUILDING MAINTENANCE MATERIALElectrical coversPRCS/FAC - 49954ACTIVE ELECTRIC SUPPLY $ 431.21 10/05/201262245 AUTOMOTIVE EQ MAINTElectrical panel replacement materialsPRCS/FAC - 49954ACTIVE ELECTRIC SUPPLY $ 20.73 10/05/201262245 AUTOMOTIVE EQ MAINTElectrical panel replacementPRCS/FAC - 49954ALLAN J COLEMAN CO INC $ 75.00 10/31/201265085 MINOR EQUIPMENT AND TOOLSDrain camera partsPRCS/FAC - 49954STANDARD PIPE $ 175.96 10/09/201265050 BUILDING MAINTENANCE MATERIALSink faucetPRCS/FAC - 49954LEMOI ACE HDWE $ 28.06 10/03/201265050 BUILDING MAINTENANCE MATERIALGaskets and steel punchPRCS/FAC - 49954LEMOI ACE HDWE $ 19.17 10/03/201265050 BUILDING MAINTENANCE MATERIALSocket setPRCS/FAC - 49954LEMOI ACE HDWE $ 2.00 10/01/201265050 BUILDING MAINTENANCE MATERIALNuts/Bolts/Nails/ScrewsPRCS/FLEETWOOD JOUR CNTR - 49960S&S WORLDWIDE $ 799.99 10/03/201265110 REC PROGRAM SUPPLIESSupplies for Mason ParkPRCS/FLEETWOOD JOUR CNTR - 49960STA-KLEEN INC $ 375.00 10/19/201265110 REC PROGRAM SUPPLIESServices for StovePRCS/FLEETWOOD JOUR CNTR - 49960STA-KLEEN INC $ 250.00 10/19/201265110 REC PROGRAM SUPPLIESServices for Kitchen StovePRCS/FLEETWOOD JOUR CNTR - 49960S&S WORLDWIDE $ 222.46 10/01/201265110 REC PROGRAM SUPPLIESSupplies for Mason ParkPRCS/FLEETWOOD JOUR CNTR - 49960SPIRIT HALLOWEEN 60281 $ 191.76 10/29/201265110 REC PROGRAM SUPPLIESSupplies for Halloween ProgramPRCS/FLEETWOOD JOUR CNTR - 49960STA-KLEEN INC $ 36.00 10/19/201265110 REC PROGRAM SUPPLIESServices for Kitchen StovePRCS/FLEETWOOD JOUR CNTR - 49960TRANS-LUX MIDWEST CORP $ 35.73 10/19/201265110 REC PROGRAM SUPPLIESStorage for electronic scorboardPRCS/FLEETWOOD JOUR CNTR - 49960THE HOME DEPOT 1902 $ 46.28 10/26/201265040 JANITORIAL SUPPLIESBuilding SuppliesPRCS/FLEETWOOD JOUR CNTR - 49960GORDON FOOD SERVICE IN $ 997.27 10/12/201265025 FOODSupplies for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960GORDON FOOD SERVICE IN $ 439.13 10/12/201265025 FOODSupplies for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960GORDON FOOD SERVICE IN $ 157.17 10/22/201265025 FOODSupplies for Mens Day ProgramPRCS/FLEETWOOD JOUR CNTR - 49960GORDON FOOD SERVICE IN $ 96.24 10/17/201265025 FOODMilk for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960GORDON FOOD SERVICE IN $ 96.24 10/24/201265025 FOODMilk for After After SchoolPRCS/FLEETWOOD JOUR CNTR - 49960GORDON FOOD SERVICE IN $ 96.24 10/31/201265025 FOODMilk for after schoolPRCS/FLEETWOOD JOUR CNTR - 49960GFS MKTPLC #1915 $ 93.86 10/24/201265025 FOODSupplies for Halloween programPRCS/FLEETWOOD JOUR CNTR - 49960GORDON FOOD SERVICE IN $ 76.48 10/24/201265025 FOODSupplies for After SchoolPRCS/FLEETWOOD JOUR CNTR - 49960GORDON FOOD SERVICE IN $ 76.12 10/17/201265025 FOODSupplies for After School Food ProgramPRCS/FLEETWOOD JOUR CNTR - 49960GORDON FOOD SERVICE IN $ 72.87 10/31/201265025 FOODSupplies for After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960GORDON FOOD SERVICE IN $ 64.90 10/22/201265025 FOODSupplies for the After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960GFS MKTPLC #1915 $ 37.70 10/22/201265025 FOODSupplies for Mens Day ProgramPRCS/FLEETWOOD JOUR CNTR - 49960GFS MKTPLC #1915 $ 33.95 10/26/201265025 FOODSupplies for Halloween PartyPRCS/FLEETWOOD JOUR CNTR - 49960GORDON FOOD SERVICE IN $ 32.41 10/22/201265025 FOODSupplies for the After School ProgramPRCS/FLEETWOOD JOUR CNTR - 49960ACTORS GYM $ 176.00 10/23/201262511 ENTERTAINMENT SERVICESHalloween EntertainmentPRCS/FLEETWOOD JOUR CNTR - 49960ACTORS GYM $ 176.00 10/31/201262511 ENTERTAINMENT SERVICESHalloween EntertainmentPRCS/FLEETWOOD JOUR CNTR - 49960CHICAGO SOUND SERVICES $ 450.00 10/12/201262375 RENTALSrental of equipment for Young Womens LuncheonPRCS/FLEETWOOD JOUR CNTR - 49960CHICAGO SOUND SERVICES $ 450.00 10/16/201262375 RENTALSrental of equipment for Mens Day ProgramPRCS/FLEETWOOD JOUR CNTR - 49960HOUSE OF RENTAL $ 375.00 10/24/201262375 RENTALSRental of RiserPRCS/FLEETWOOD JOUR CNTR - 49960HOUSE OF RENTAL $ 300.00 10/24/201262375 RENTALSRental of RiserPRCS/FLEETWOOD JOUR CNTR - 49960Best Buy 00003137 $ 75.96 10/10/201265110 REC PROGRAM SUPPLIESSupplies for computersPRCS/FLEETWOOD JOUR CNTR - 49960OFFICE DEPOT #510 $ 12.58 10/15/201265095 OFFICE SUPPLIESname badge holders for Womens and Mens day programsPRCS/FLEETWOOD JOUR CNTR - 49960GFS MKTPLC #1915 $ 96.24 10/09/201265025 FOODMilk for After SchoolPRCS/FLEETWOOD JOUR CNTR - 49960GFS MKTPLC #1915 $ 95.04 10/02/201265025 FOODSupplies for After SchoolDecember 4, 2012Page 8 of 1564 of 777 ACC.Reports To IntermediateMCH.Merchant NameFIN.Transac- tion AmountFIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionCredit Card Report for the Period Ending October 31, 2012PRCS/FLEETWOOD JOUR CNTR - 49960GFS MKTPLC #1915 $ 66.36 10/09/201265025 FOODAfter School SuppliesPRCS/FLEETWOOD JOUR CNTR - 49960GFS MKTPLC #1915 $ 44.95 10/03/201265025 FOODSupplies for After SchoolPRCS/FLEETWOOD JOUR CNTR - 49960GFS MKTPLC #1915 $ 12.47 10/02/201265025 FOODSupplies for After SchoolPRCS/FLEETWOOD JOUR CNTR - 49960PAYPAL MARKYOSHI $ 140.00 10/18/201262511 ENTERTAINMENT SERVICESField Trip for Studio Chicago - Young Peoples Theatre ProjectPRCS/FLEETWOOD JOUR CNTR - 49960BLICK ART 800 447 1892 $ 40.14 10/15/201265110 REC PROGRAM SUPPLIESSupplies for art projectsPRCS/FLEETWOOD JOUR CNTR - 49960WALGREENS #2619 $ 15.49 10/03/201265110 REC PROGRAM SUPPLIESBatteries for buildingPRCS/FLEETWOOD JOUR CNTR - 49960WW GRAINGER $ 534.00 10/15/201265040 JANITORIAL SUPPLIESlights for officesPRCS/FLEETWOOD JOUR CNTR - 49960JEWEL #3487 $ 114.97 10/22/201265025 FOODSupplies for Mens DayPRCS/FLEETWOOD JOUR CNTR - 49960GFS MKTPLC #1915 $ 103.58 10/29/201265025 FOODSupplies for Halloween ProgramPRCS/FLEETWOOD JOUR CNTR - 49960JEWEL #3428 $ 39.99 10/22/201265025 FOODSupplies for Mens DayPRCS/FLEETWOOD JOUR CNTR - 49960Dominicks Stor00017004 $ 37.25 10/29/201265025 FOODSupplies for Halloween ProgramPRCS/FORESTRY - 49953AHLBORN EQUIPMENT, INC $ (45.90)10/15/201265090 SAFETY EQUIPMENTReturned earplugsPRCS/FORESTRY - 49953AHLBORN EQUIPMENT INC $ 251.18 10/08/201265085 MINOR EQUIPMENT AND TOOLSSafety Glasses, Gloves, Hearing protectionPRCS/FORESTRY - 49953LEMOI ACE HDWE $ 175.00 10/19/201265085 MINOR EQUIPMENT AND TOOLSImpact driver for stump grinderPRCS/FORESTRY - 49953THE HOME DEPOT 1902 $ 145.65 10/12/201265085 MINOR EQUIPMENT AND TOOLSBrushes, Staple hammer, staplesPRCS/FORESTRY - 49953LEMOI ACE HDWE $ 139.98 10/09/201265085 MINOR EQUIPMENT AND TOOLSHammer Drill and Staple hammerPRCS/FORESTRY - 49953LEMOI ACE HDWE $ 33.98 10/31/201265085 MINOR EQUIPMENT AND TOOLSSteel Bow RakesPRCS/FORESTRY - 49953LEMOI ACE HDWE $ (99.99)10/11/201265085 MINOR EQUIPMENT AND TOOLSReturned Hammer DrillPRCS/LEVY SEN CNTR - 49949THE HOME DEPOT 1902 $ 135.10 10/15/201265110 REC PROGRAM SUPPLIESEvanston Children Theatre Props & SuppliesPRCS/LEVY SEN CNTR - 49949IKEA CHICAGO $ 75.88 10/15/201265110 REC PROGRAM SUPPLIESEvanston Children Theatre Set & PropsPRCS/LEVY SEN CNTR - 49949VOGUE FABRICS $ 16.77 10/24/201265110 REC PROGRAM SUPPLIESEvanston Children Theatre Props & SuppliesPRCS/LEVY SEN CNTR - 49949ILIPRA 00 OF 00 $ 275.00 10/15/201262360 MEMBERSHIP DUESKaren Hawk IPRA membershipPRCS/LEVY SEN CNTR - 49949ILIPRA 00 OF 00 $ 5.00 10/15/201262360 MEMBERSHIP DUESKaren Hawk IPRAPRCS/LEVY SEN CNTR - 49949ILIPRA 00 OF 00 $ 5.00 10/25/201262360 MEMBERSHIP DUESKaren Hawk IPRAPRCS/LEVY SEN CNTR - 49949AMSTERDAM PRNT & LITHO $ 333.78 10/22/201265110 REC PROGRAM SUPPLIEScalendars for seniors at holiday breakfast: to be reimbursed by LEFPRCS/LEVY SEN CNTR - 49949GFS MKTPLC #1915 $ 49.56 10/17/201265025 FOODsupplies for senior lunch program at Levy CenterPRCS/LEVY SEN CNTR - 49949GFS MKTPLC #1915 $ 17.99 10/16/201265025 FOODsupplies for senior lunch program at Levy CenterPRCS/LEVY SEN CNTR - 49949CLASSICAL GLASS $ 197.06 10/25/201265110 REC PROGRAM SUPPLIESJewelry Making Class supplies at Levy CenterPRCS/LEVY SEN CNTR - 49949MICHAELS #3849 $ 33.46 10/26/201265110 REC PROGRAM SUPPLIESEvanston Children Theatre Props & SuppliesPRCS/LEVY SEN CNTR - 49949UNIQUE THRIFT STORE $ 25.63 10/15/201265110 REC PROGRAM SUPPLIESEvanston Children Theatre Props & SuppliesPRCS/LEVY SEN CNTR - 49949UNIQUE THRIFT STORE $ 14.99 10/29/201265110 REC PROGRAM SUPPLIESEvanston Children Theatre Props & SuppliesPRCS/LEVY SEN CNTR - 49949THE SALVATION ARMY 3 $ 11.72 10/29/201265110 REC PROGRAM SUPPLIESEvanston Children Theatre Props & SuppliesPRCS/LEVY SEN CNTR - 49949THE HOME DEPOT 1902 $ 9.59 10/18/201265110 REC PROGRAM SUPPLIESEvanston Children Theatre Props & SuppliesPRCS/LEVY SEN CNTR - 49949VOGUE FABRICS $ 8.07 10/29/201265110 REC PROGRAM SUPPLIESEvanston Children Theatre Props & SuppliesPRCS/LEVY SEN CNTR - 49949THE HOME DEPOT 1902 $ 6.97 10/22/201265110 REC PROGRAM SUPPLIESEvanston Children Theatre Props & SuppliesPRCS/LEVY SEN CNTR - 49949THE HOME DEPOT 1902 $ 6.88 10/29/201265110 REC PROGRAM SUPPLIESEvanston Children Theatre Props & SuppliesPRCS/LEVY SEN CNTR - 49949UNIQUE THRIFT STORE $ 5.73 10/08/201265110 REC PROGRAM SUPPLIESEvanston Children Theatre Props & SuppliesPRCS/LEVY SEN CNTR - 49949VOGUE FABRICS $ 2.40 10/05/201265110 REC PROGRAM SUPPLIESEvanston Children Theatre Props & SuppliesPRCS/LEVY SEN CNTR - 49949THE HOME DEPOT 1902 $ 20.61 10/29/201265050 BUILDING MAINTENANCE MATERIALscotchgard for chairs at levy centerPRCS/LEVY SEN CNTR - 49949TICKETPRINTINGCOM $ 175.01 10/15/201262210 PRINTINGEvanston Children Theatre Props & SuppliesPRCS/NOYES CNTR - 49961DBC BLICK ART MATERIAL $ 145.68 10/26/201265110 REC PROGRAM SUPPLIESpaper frills or covering tables for events and craftsPRCS/NOYES CNTR - 49961ORIENTAL TRADING CO $ 122.54 10/17/201265110 REC PROGRAM SUPPLIESbirthday party program suppliesPRCS/NOYES CNTR - 49961TARGET 00009274 $ 23.32 10/16/201265110 REC PROGRAM SUPPLIESarts camp replacement toolsPRCS/NOYES CNTR - 49961D & D FINER FOODS $ 19.14 10/31/201265110 REC PROGRAM SUPPLIESarts camp program suppliesPRCS/NOYES CNTR - 49961D & D FINER FOODS $ 6.18 10/05/201265110 REC PROGRAM SUPPLIEShome school program suppliesPRCS/NOYES CNTR - 49961D & D FINER FOODS $ 5.94 10/12/201265110 REC PROGRAM SUPPLIESworld war one program suppliesPRCS/PARKS FORESTRY - 49965PETSMART INC 427 $ 76.85 10/23/201265110 REC PROGRAM SUPPLIESClassroom pet supplies.PRCS/PARKS FORESTRY - 49965DOLRTREE 673 00006734 $ 10.00 10/15/201265110 REC PROGRAM SUPPLIESDramatic Play / WingsPRCS/PARKS FORESTRY - 49965Best Buy 00003137 $ 24.99 10/12/201265050 BUILDING MAINTENANCE MATERIALPower cordPRCS/PARKS FORESTRY - 49965Dominicks Stor00017004 $ 78.36 10/10/201265025 FOODPreschool snackPRCS/PARKS FORESTRY - 49965Dominicks Stor00017004 $ 15.35 10/10/201265025 FOODMilk for After School ProgramPRCS/PARKS FORESTRY - 49965TOMMY NEVINS EVANSTON $ 25.72 10/01/201265025 FOODLunch meeting with Dave Fairman re: Golf CoursePRCS/PARKS FORESTRY - 49965UNITED 01629284963434 $ 69.00 10/11/201262295 TRAINING & TRAVELTraining/Travel for National Recreation Park Association Congress Anaheim, CAPRCS/PARKS FORESTRY - 49965HILTON HOTELS $ 703.17 10/22/201262295 TRAINING & TRAVELTraining/Travel for National Recreation Park Association Congress Anaheim, CAPRCS/PARKS FORESTRY - 49965UNITED 01629284963456 $ 61.00 10/11/201262295 TRAINING & TRAVELTraining/Travel for National Recreation Park Association Congress Anaheim, CADecember 4, 2012Page 9 of 1565 of 777 ACC.Reports To IntermediateMCH.Merchant NameFIN.Transac- tion AmountFIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionCredit Card Report for the Period Ending October 31, 2012PRCS/PARKS FORESTRY - 49965AMERICAN COACH LIMOUSI $ 42.00 10/15/201262295 TRAINING & TRAVELTraining/Travel for National Recreation Park Association Congress Anaheim, CAPRCS/PARKS FORESTRY - 49965UNITED 01626091854800 $ 25.00 10/17/201262295 TRAINING & TRAVELTraining/Travel for National Recreation Park Association Congress Anaheim, CAPRCS/PARKS FORESTRY - 49965UNITED 01626093890993 $ 25.00 10/22/201262295 TRAINING & TRAVELTraining/Travel for National Recreation Park Association Congress Anaheim, CAPRCS/PARKS FORESTRY - 49965SUPERSHUTTLE EXECUCARL $ 21.00 10/18/201262295 TRAINING & TRAVELTraining/Travel for National Recreation Park Association Congress Anaheim, CAPRCS/PARKS FORESTRY - 49965THE HOME DEPOT 1902 $ 119.85 10/03/201265050 BUILDING MAINTENANCE MATERIALlight bulbs for Noyes buildingPRCS/PARKS FORESTRY - 49965JEWEL #3428 $ 16.60 10/01/201265025 FOODcups for BackStage EvanstonPRCS/PARKS FORESTRY - 49965WHOLEFDS EVN 10076 $ 5.96 10/01/201265025 FOODice for BackStage EvanstonPRCS/PARKS FORESTRY - 49965OCS SOLUTIONS $ 6.95 10/02/201262490 OTHER PROGRAM COSTSmonthly web hosting fee for evanstonartsbuzz.comPRCS/PARKS FORESTRY - 49965USPS 16262202033309188 $ 12.30 10/05/201262315 POSTAGENoyes gallery exhibit artwork shippingPRCS/PARKS FORESTRY - 49965FEDEXOFFICE 00036053 $ 258.28 10/05/201262210 PRINTINGsigns and flyers for evanstARTs arts visioningPRCS/PARKS FORESTRY - 49965FEDEXOFFICE 00036129 $ 101.00 10/01/201262210 PRINTINGprogram inserts for BackStage EvanstonPRCS/PARKS FORESTRY - 49965Dominicks Stor00017004 $ 43.02 10/09/201265025 FOODchicken, vegetables, and broth for after-school cooking programPRCS/PARKS FORESTRY - 49965Dominicks Stor00017004 $ 32.76 10/16/201265025 FOODground turkey, seasonings and spaghetti for after-school cooking programPRCS/PARKS FORESTRY - 49965Dominicks Stor00017004 $ 28.78 10/30/201265025 FOODitalian sausage, pumpkin, pita bread and sauce for after-school cooking programPRCS/PARKS FORESTRY - 49965Dominicks Stor00017004 $ 26.12 10/23/201265025 FOODbacon, rice and seasonings for after-school cooking programPRCS/PARKS FORESTRY - 49965Dominicks Stor00017004 $ 25.23 10/02/201265025 FOODchicken, vegetables, and seasonings for after-school cooking programPRCS/PARKS FORESTRY - 49965GOEBBERTS FARM AND GAR $ 291.00 10/22/201262507 FIELD TRIPSadmission tickets for trip to pumpkin farm and exhibitsPRCS/PARKS FORESTRY - 49965BRUNSWICK ZONE DEERF $ 125.00 10/15/201262507 FIELD TRIPSfee for lane rental for bowling programPRCS/PARKS FORESTRY - 49965BRUNSWICK ZONE DEERF $ 120.00 10/08/201262507 FIELD TRIPSfee for lane rental for bowling programPRCS/PARKS FORESTRY - 49965BRUNSWICK ZONE DEERF $ 115.00 10/01/201262507 FIELD TRIPSfee for lane rental for bowling programPRCS/PARKS FORESTRY - 49965BRUNSWICK ZONE DEERF $ 90.00 10/29/201262507 FIELD TRIPSfee for lane rental for bowling programPRCS/PARKS FORESTRY - 49965BRUNSWICK ZONE DEERF $ 31.00 10/22/201262507 FIELD TRIPSfee for lane rental for bowling program (NOTE: Receipt shows charge for $155 for 31 bowlers, I will contact vendor))PRCS/PARKS FORESTRY - 49965EVANSTON LUMBER $ 109.59 10/17/201265522 BUSINESS DISTRICT IMPROVEMENTSlumber for concrete pad framePRCS/PARKS FORESTRY - 49965THE HOME DEPOT 1902 $ 54.98 10/19/201265522 BUSINESS DISTRICT IMPROVEMENTSplastic to cover new concrete padPRCS/PARKS FORESTRY - 49965REINDERS T&I - KEYED $ 276.02 10/09/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALmower blade kitPRCS/PARKS FORESTRY - 49965REINDERS T&I - KEYED $ 150.50 10/10/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALmower bladesPRCS/PARKS FORESTRY - 49965REINDERS T&I - KEYED $ 134.32 10/31/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALfuel filter for large mowerPRCS/PARKS FORESTRY - 49965CARQUEST 01027598 $ 88.80 10/31/201265070 OFFICE/OTHER EQ TO MAINTN MATERIAL2 cycle oilPRCS/PARKS FORESTRY - 49965REINDERS T&I - KEYED $ 74.94 10/18/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALmower deck partsPRCS/PARKS FORESTRY - 49965REINDERS T&I - KEYED $ 63.12 10/24/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALbelts for mowersPRCS/PARKS FORESTRY - 49965LEMOI ACE HDWE $ 48.89 10/29/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALgas can spray paintPRCS/PARKS FORESTRY - 49965REINDERS T&I - KEYED $ 38.89 10/24/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALidler pulleyPRCS/PARKS FORESTRY - 49965REINDERS T&I - KEYED $ 32.65 10/10/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALmower deck rollersPRCS/PARKS FORESTRY - 49965CARQUEST 01027598 $ 9.67 10/10/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALheater hose for mowerPRCS/PARKS FORESTRY - 49965REINDERS T&I - KEYED $ 8.93 10/24/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALshipping chargePRCS/PARKS FORESTRY - 49965REINDERS T&I - KEYED $ 103.72 10/29/201265050 BUILDING MAINTENANCE MATERIALbelt and threaded socket for large mowerPRCS/PARKS FORESTRY - 49965MASSACHUSETTS TREE WAR $ 50.00 10/24/201262295 TRAINING & TRAVELUrban Forest Strike Team TrainingPRCS/PARKS FORESTRY - 49965ARC SERVICES/TRAINING $ 60.00 10/15/201262295 TRAINING & TRAVELParticipant training fees due to Red Cross for official certification in program--fee supported expense.PRCS/PARKS FORESTRY - 49965ARC SERVICES/TRAINING $ 38.00 10/22/201262295 TRAINING & TRAVELParticipant training fees due to Red Cross for official certification in program--fee supported.December 4, 2012Page 10 of 1566 of 777 ACC.Reports To IntermediateMCH.Merchant NameFIN.Transac- tion AmountFIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionCredit Card Report for the Period Ending October 31, 2012PRCS/RBT CROWN CNTR - 49952WILMETTE BICYCLE & SPO $ 449.74 10/29/201265110 REC PROGRAM SUPPLIESSkate Sharpenings & Youth Hockey SuppliesPRCS/RBT CROWN CNTR - 49952WILMETTE BICYCLE & SPO $ 395.00 10/29/201265110 REC PROGRAM SUPPLIESSkate SharpeningsPRCS/RBT CROWN CNTR - 49952CERAMIC SUPPLY CHICAGO $ 260.00 10/09/201265110 REC PROGRAM SUPPLIESClay for pottery classesPRCS/RBT CROWN CNTR - 49952OFFICE DEPOT #510 $ 25.75 10/29/201265110 REC PROGRAM SUPPLIESSpecial colored card stock for programming booksPRCS/RBT CROWN CNTR - 49952US TOY CO INC 2 $ 24.93 10/01/201265110 REC PROGRAM SUPPLIESSupplies for HalloweenPRCS/RBT CROWN CNTR - 49952OFFICE DEPOT #510 $ 37.75 10/24/201265095 OFFICE SUPPLIESFlea Market SuppliesPRCS/RBT CROWN CNTR - 49952WALGREENS #2990 $ 12.63 10/08/201265075 MEDICAL & LAB SUPPLIESBaggies for ice packs, disinfectantsPRCS/RBT CROWN CNTR - 49952THE HOME DEPOT 1902 $ 16.99 10/10/201265050 BUILDING MAINTENANCE MATERIALDuct tape and screwdriver kitPRCS/RBT CROWN CNTR - 49952TARGET 00009274 $ 23.71 10/29/201265025 FOODCandy for Halloween SkatePRCS/RBT CROWN CNTR - 49952WALGREENS #2619 $ 14.99 10/31/201265025 FOODHalloween Candy for public skatePRCS/RBT CROWN CNTR - 49952S&S WORLDWIDE $ 174.68 10/01/201265110 REC PROGRAM SUPPLIESAfter School Program gamesPRCS/RBT CROWN CNTR - 49952ECC DSS-Disc Sch Suppl $ 156.41 10/17/201265110 REC PROGRAM SUPPLIESAfter School Program / Creative Play Art SuppliesPRCS/RBT CROWN CNTR - 49952US TOY CO INC 2 $ 154.12 10/26/201265110 REC PROGRAM SUPPLIESPre School supplies, Halloween suppliesPRCS/RBT CROWN CNTR - 49952US TOY CO INC 2 $ 149.08 10/26/201265110 REC PROGRAM SUPPLIESPre School / Community Halloween Party suppliesPRCS/RBT CROWN CNTR - 49952S&S WORLDWIDE $ 147.98 10/22/201265110 REC PROGRAM SUPPLIESSupplies for various programs.PRCS/RBT CROWN CNTR - 49952S&S WORLDWIDE $ 145.45 10/01/201265110 REC PROGRAM SUPPLIESBall cart, arts and craft paint.PRCS/RBT CROWN CNTR - 49952ECC DSS-Disc Sch Suppl $ 117.83 10/02/201265110 REC PROGRAM SUPPLIESToddler steps for programPRCS/RBT CROWN CNTR - 49952Dominicks Stor00017004 $ 55.76 10/26/201265110 REC PROGRAM SUPPLIESPumpkins, playdough supplies for classroom activities.PRCS/RBT CROWN CNTR - 49952WINDY CITY GARDEN CENT $ 41.94 10/29/201265110 REC PROGRAM SUPPLIESHalloween Party supplies, (straw cornstalks)PRCS/RBT CROWN CNTR - 49952PETSMART INC 427 $ 39.22 10/02/201265110 REC PROGRAM SUPPLIESPet supplies, litter, pet food for classroom pets.PRCS/RBT CROWN CNTR - 49952WALGREENS #4218 $ 20.48 10/11/201265110 REC PROGRAM SUPPLIESClassroom suppliesPRCS/RBT CROWN CNTR - 49952THE HOME DEPOT 1902 $ 34.93 10/01/201265050 BUILDING MAINTENANCE MATERIALBatteries, heavy duty orange hand cleaner.PRCS/RBT CROWN CNTR - 49952LEMOI ACE HDWE $ 8.86 10/05/201265050 BUILDING MAINTENANCE MATERIALNuts, bolts, nails, and screws.PRCS/RBT CROWN CNTR - 49952NAEYC SALES $ 93.88 10/19/201265010 BOOKS, PUBLICATIONS, MAPSResource booksPRCS/RBT CROWN CNTR - 49952Amazon.com $ 68.33 10/30/201265010 BOOKS, PUBLICATIONS, MAPSStaff Resource booksPRCS/RBT CROWN CNTR - 49952AMAZON MKTPLACE PMTS $ 53.98 10/26/201265010 BOOKS, PUBLICATIONS, MAPSBooksPRCS/RBT CROWN CNTR - 49952AMAZON MKTPLACE PMTS $ 45.19 10/26/201265010 BOOKS, PUBLICATIONS, MAPSBooks (staff training)PRCS/RBT CROWN CNTR - 49952ODYSSEY FUN WORLD $ 281.00 10/22/201262507 FIELD TRIPSAfter School Program field trip.PRCS/RBT CROWN CNTR - 49952TIFFIN SYSTEMS $ 346.42 10/26/201262245 OTHER EQ MAINTReplacement locks for rental lockers.PRCS/RBT CROWN CNTR - 49952SUN TIMES MEDIA ADVERT $ 40.80 10/30/201262205 ADVERTISINGAdvertisement for Flea Market.PRCS/RECREATION - 49946WEST MARINE #71 $ 104.64 10/15/201265125 OTHER COMMODITIESepoxy resin, filler, replacement deckplate masks and brushes, for repair to sailboatsPRCS/RECREATION - 49946LEMOI ACE HDWE $ 72.00 10/11/201265125 OTHER COMMODITIESdremel and dropcloths, for repairs to sailboats and to cover up computers/equipment at beach officePRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 67.16 10/08/201265125 OTHER COMMODITIESsandpaper, acetone and brushes for gelcoating, for repair to sailboatsPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 56.97 10/03/201265125 OTHER COMMODITIESSandpaper, respirator, work light, for repairs to sailboatsPRCS/RECREATION - 49946WEST MARINE #71 $ 43.82 10/11/201265125 OTHER COMMODITIESgelcoat, for repair to sailboatsPRCS/RECREATION - 49946AUTOZONE #5247 $ 26.48 10/03/201265125 OTHER COMMODITIESFiberglass cloth and Resin for repair of sailboatsPRCS/RECREATION - 49946JEWEL #3428 $ 5.31 10/05/201265125 OTHER COMMODITIESspoons and cups to mix fiberglass, for repairs to sailboatsPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 143.65 10/26/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSplywood for lakefrontPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 108.60 10/19/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSsnow fence stakesPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 40.71 10/29/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSplywoodPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 142.66 10/05/201265050 BUILDING MAINTENANCE MATERIALpaint and painting suppliesPRCS/RECREATION - 49946LEMOI ACE HDWE $ 11.50 10/02/201265050 BUILDING MAINTENANCE MATERIALgarbage bagsPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 31.98 10/04/201265050 BUILDING MAINTENANCE MATERIALpaint/epoxyPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 31.98 10/15/201265050 BUILDING MAINTENANCE MATERIALpaint/epoxyPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 31.98 10/24/201265050 BUILDING MAINTENANCE MATERIALpaint/epoxyPRCS/RECREATION - 49946LEMOI ACE HDWE $ 9.58 10/12/201265050 BUILDING MAINTENANCE MATERIALnozzlePRCS/RECREATION - 49946MUSEUM OF SCIENCE & IN $ 843.50 10/18/201262507 FIELD TRIPSFleetwood -Jourdain program field trip for youth after school programPRCS/RECREATION - 49946VZWRLSS PREPAID PYMNT $ 20.00 10/16/201262295 TRAINING & TRAVELHotel wireless connection payment at NRPA conferencePRCS/RECREATION - 49946CALIFORNIA PIZZA 268 $ 15.89 10/19/201262295 TRAINING & TRAVELDinner meal 10/17 NRPA ConferencePRCS/RECREATION - 49946HYATT HOTELS REGENCY O $ 735.04 10/22/201262295 TRAINING & TRAVELHotel lodging for NRPA ConferencePRCS/RECREATION - 49946CHEESECAKE FACTORY #12 $ 18.21 10/22/201262295 TRAINING & TRAVELDinner meal 10/18 NRPA ConferencePRCS/RECREATION - 49946SUPERSHUTTLE EXECUCARL $ 18.00 10/16/201262295 TRAINING & TRAVELtransportation to hotel for NRPA Conference 10/15 not localPRCS/RECREATION - 49946DOUBLETREE GUEST SUITE $ 17.24 10/17/201262295 TRAINING & TRAVELDinner meal 10/15 NRPA ConferenceDecember 4, 2012Page 11 of 1567 of 777 ACC.Reports To IntermediateMCH.Merchant NameFIN.Transac- tion AmountFIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionCredit Card Report for the Period Ending October 31, 2012PRCS/RECREATION - 49946SUPERSHUTTLE EXECUCARL $ 16.00 10/22/201262295 TRAINING & TRAVELTransportation to airport NRPA Conference 10/19 not localPRCS/RECREATION - 49946CARL'S JR 1100027 QPS $ 6.77 10/22/201262295 TRAINING & TRAVELLunch meal 10/18 NRPA ConferencePRCS/RECREATION - 49946MCDONALD'S F15751 $ 4.23 10/22/201262295 TRAINING & TRAVELBreakfast meal 10/19 NRPA ConferencePRCS/RECREATION - 49946MIGHTY MITES AWARDS $ 336.00 10/05/201265110 REC PROGRAM SUPPLIESsoftball trophies for the adult fall leaguesPRCS/RECREATION - 49946LEMOI ACE HDWE $ 29.70 10/18/201265110 REC PROGRAM SUPPLIESmoth balls and more skunk repellent for the skunk at Crown fieldsPRCS/RECREATION - 49946LEMOI ACE HDWE $ 18.21 10/17/201265110 REC PROGRAM SUPPLIEScritter repellent for the skunk at Crown fieldPRCS/RECREATION - 49946OFFICE DEPOT #510 $ 17.99 10/11/201262490 OTHER PROGRAM COSTSa photo disk for the department camera (incorrect disk see return to follow)PRCS/RECREATION - 49946Best Buy 00003137 $ 5.99 10/16/201262490 OTHER PROGRAM COSTScorrect photo disk for camera - to take pictures of boats to be stored at DempsterPRCS/RECREATION - 49946OFFICE DEPOT #510 $ (17.99)10/17/201262490 OTHER PROGRAM COSTSreturn of incorrect photo diskPRCS/RECREATION - 49946REINDERS T&I - KEYED $ 209.66 10/12/201265110 REC PROGRAM SUPPLIESirrigation supplies- valve boxesPRCS/RECREATION - 49946RUSSO'S HDW & PWR EQUI $ 184.95 10/22/201265110 REC PROGRAM SUPPLIESdylox for grubs James and CrownPRCS/RECREATION - 49946REINDERS T&I - KEYED $ 112.30 10/16/201265110 REC PROGRAM SUPPLIESsprinkler heads James parkPRCS/RECREATION - 49946RUSSO'S HDW & PWR EQUI $ 96.99 10/22/201265110 REC PROGRAM SUPPLIESgrass seedPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 19.88 10/04/201265110 REC PROGRAM SUPPLIESgrubex insecticidePRCS/RECREATION - 49946RUSSO'S HDW & PWR EQUI $ (96.99)10/23/201265110 REC PROGRAM SUPPLIESreturned grass seedPRCS/RECREATION - 49946AHLBORN EQUIPMENT INC $ 254.67 10/01/201265090 SAFETY EQUIPMENTsafety glasses, glovesPRCS/RECREATION - 49946REINDERS T&I - KEYED $ 418.04 10/16/201262199 PRK MAINTENANCE & FURNITUR REPLACEsprinkler heads rose gardenPRCS/RECREATION - 49946REINDERS T&I - KEYED $ 146.19 10/16/201262199 PRK MAINTENANCE & FURNITUR REPLACEsprinkler heads rose gardenPRCS/RECREATION - 49946BSN SPORT SUPPLY GROUP $ 88.90 10/31/201265110 REC PROGRAM SUPPLIESBasketballs and Ball Pump for B-ball LeaguesPRCS/RECREATION - 49946GFS MKTPLC #1915 $ 159.49 10/01/201265125 OTHER COMMODITIESfood for P,R and CS Quarterly MeetingPRCS/RECREATION - 49946GFS MKTPLC #1915 $ 52.41 10/03/201265125 OTHER COMMODITIESfood for P,R and CS Quarterly meetingPRCS/RECREATION - 49946ORIENTAL TRADING CO $ 45.53 10/08/201265110 REC PROGRAM SUPPLIEScraft supplies for the fall fest at the farmers' marketPRCS/RECREATION - 49946ORIENTAL TRADING CO $ 20.00 10/08/201265110 REC PROGRAM SUPPLIEScraft supplies for the fall fest at the farmers' marketPRCS/RECREATION - 49946US TOY CO INC 2 $ 14.86 10/24/201265110 REC PROGRAM SUPPLIESdecorations for pumpkins at fall fest at farmers' marketPRCS/RECREATION - 49946OFFICE DEPOT #510 $ 13.99 10/29/201265095 OFFICE SUPPLIEStags for marketing the Holiday bazaar on Dec. 7thPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 75.68 10/10/201265085 MINOR EQUIPMENT AND TOOLS2 extension cords and gfci plugs for farmers' market to be used for Link machine and heater fans.PRCS/RECREATION - 49946SERVICE SANITATION $ 125.00 10/09/201262375 RENTALSrental of port a potty at farmers' market for OctoberPRCS/RECREATION - 49946NRPA/AMERICA'S BACKYAR $ 113.00 10/08/201262360 MEMBERSHIP DUES2013 membership dues - LevinePRCS/YOUTH ENGAGEMENT - 49948OFFICE DEPOT #510 $ 31.40 10/11/201265095 OFFICE SUPPLIESSupplies for Building Career Pathways Pre-OrientationPRCS/YOUTH ENGAGEMENT - 49948MICHAELS #3849 $ 51.75 10/12/201265110 REC PROGRAM SUPPLIESDecorations & Supplies for Young Women's Mentoring LuncheonPRCS/YOUTH ENGAGEMENT - 49948GFS MKTPLC #1915 $ 164.87 10/12/201265025 FOODSupplies for Young Women's Mentoring LuncheonPRCS/YOUTH ENGAGEMENT - 49948SUBWAY 00467514 $ 300.00 10/11/201262490 OTHER PROGRAM COSTSFood for Young Women's Mentoring LuncheonPRCS/YOUTH ENGAGEMENT - 49948EVANSTON IMPRINTABLES $ 120.20 10/01/201262490 OTHER PROGRAM COSTSStaff clothing for Youth/Young Adult Division Outreach PlacementsPRCS/YOUTH ENGAGEMENT - 49948HOUSE OF RENTAL $ 431.20 10/22/201262375 RENTALSProgram supplies for Men's Day DinnerPRCS/YOUTH ENGAGEMENT - 49948HOUSE OF RENTAL $ 264.30 10/15/201262375 RENTALSProgram supplies for Young Women's Mentoring LuncheonPRCS/YOUTH ENGAGEMENT - 49948QUARTET DIGITAL PRINTI $ 66.90 10/04/201262210 PRINTINGPosters for Young Women's Mentoring LuncheonPRCS/YOUTH ENGAGEMENT - 49948EVANSTON SIGNS AND GRA $ 220.00 10/01/201262205 ADVERTISINGBanners for Young Women's Mentoring LuncheonPRCS/YOUTH ENGAGEMENT - 49948EVANSTON SIGNS AND GRA $ 220.00 10/01/201262205 ADVERTISINGBanners for Young Women's Mentoring LuncheonPRCS/YOUTH ENGAGEMENT - 49948EVANSTON SIGNS AND GRA $ 220.00 10/01/201262205 ADVERTISINGBanners for Young Women's Mentoring LuncheonPUBLIC WORKS/ADMIN - 50485EPCO PAINT STORE 1252 $ 417.68 10/01/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSepco paint ( paint Evanston plows)PUBLIC WORKS/FLEET - 49947MORRELL INC $ 777.11 10/30/201265060 MATERIALS TO MAINTAIN AUTOSVogal autolube pump assemblyPUBLIC WORKS/FLEET - 49947NSC NORTHERN SAFETY CO $ 126.85 10/19/201265090 SAFETY EQUIPMENTSPILL KIT & FUEL ISLAND SIGNSPUBLIC WORKS/FLEET - 49947MSC $ 404.17 10/09/201265085 MINOR EQUIP & TOOLSKING PIN TOOLPUBLIC WORKS/FLEET - 49947TEX TRAIL TRAILERS $ 42.76 10/09/201265060 MATERIALS TO MAINTAIN AUTOSWHEEL FOR TRAILERPUBLIC WORKS/FLEET - 49947UPS 1Z07F72F0398976867 $ 12.01 10/22/201265060 MATERIALS TO MAINTAIN AUTOSSHIPPING CHARGE FOR PART REPAIRPUBLIC WORKS/FLEET - 49947UPS 1Z07F72F0396765857 $ 10.12 10/22/201265060 MATERIALS TO MAINTAIN AUTOSSHIPPING CHARGE FOR PART REPAIRPUBLIC WORKS/FLEET - 49947INTERNATIONAL TRANSACTION $ 0.70 10/04/201265060 MATERIALS TO MAINTAIN AUTOSFEE FOR SHIPPING FROM SIMS CAP DEPOTPUBLIC WORKS/FLEET - 49947PICKUP SPEC $ 102.37 10/08/201265060 MATERIALS TO MAINTAIN AUTOSTRUCK BED MAT FOR 761PUBLIC WORKS/FLEET - 49947SIMS CAB DEPOT $ 87.55 10/04/201265060 MATERIALS TO MAINTAIN AUTOSPARTS FOR #928PUBLIC WORKS/FLEET - 499471502 STAR AUTO PARTS I $ (35.00)10/09/201265050 BUILDING MAINTENANCE MATERIALCREDIT FOR A PART RETURNPUBLIC WORKS/FLEET - 49947MSC $ 154.13 10/15/201265050 BUILDING MAINTENANCE MATERIALKING PIN TOOL ACCESSORYDecember 4, 2012Page 12 of 1568 of 777 ACC.Reports To IntermediateMCH.Merchant NameFIN.Transac- tion AmountFIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionCredit Card Report for the Period Ending October 31, 2012PUBLIC WORKS/FLEET - 49947IL WEB PLATE RENEWAL $ 108.25 10/10/201265045 LICENSING/REGULATORY SUPPLIESLICENSE PLATE RENEWAL #31PUBLIC WORKS/FLEET - 49947IL WEB PLATE RENEWAL $ 108.25 10/10/201265045 LICENSING/REGULATORY SUPPLIESLICENSE PLATE RENEWAL #32PUBLIC WORKS/ST&SANITATION - 49962DUNKIN #306178 Q35 $ 151.06 10/29/201268205 PUBLIC WKS CONTINGENCIESmeeting w/ City ManagerPUBLIC WORKS/ST&SANITATION - 49962FASTENAL COMPANY01 $ 218.94 10/02/201265055 MATERIALS TO MAINTAIN IMPROVEMENTStools, wrench and ladder for traffic signPUBLIC WORKS/ST&SANITATION - 49962FASTENAL COMPANY01 $ 164.62 10/18/201265055 MATERIALS TO MAINTAIN IMPROVEMENTS6 broom heads and sticks for leaf programPUBLIC WORKS/ST&SANITATION - 49962FASTENAL COMPANY01 $ 142.65 10/08/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSladderPUBLIC WORKS/ST&SANITATION - 49962FASTENAL COMPANY01 $ 142.65 10/09/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSladderPUBLIC WORKS/ST&SANITATION - 49962FASTENAL COMPANY01 $ 77.87 10/17/201265055 MATERIALS TO MAINTAIN IMPROVEMENTS12 broom stick handlesPUBLIC WORKS/ST&SANITATION - 49962THE HOME DEPOT 1907 $ 54.24 10/15/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSsmall tools and materials for 50/50 sidewalksPUBLIC WORKS/ST&SANITATION - 49962MENARDS MORTON GROVE $ 38.67 10/01/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSsprinkler parts for 50/50 sidewalkPUBLIC WORKS/ST&SANITATION - 49962RUSSO'S HDW & PWR EQUI $ 35.86 10/16/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSparts to repair concrete sawPUBLIC WORKS/ST&SANITATION - 49962EVANSTON LUMBER $ 21.12 10/18/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSlumber for 50/50 sidewalkPUBLIC WORKS/ST&SANITATION - 49962THE HOME DEPOT 1902 $ 19.36 10/01/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSsmall toolsPUBLIC WORKS/ST&SANITATION - 49962THE HOME DEPOT 1902 $ 15.62 10/18/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSmisc. parts for LED crosswalkPUBLIC WORKS/ST&SANITATION - 49962MENARDS MORTON GROVE $ 44.97 10/30/201265050 BUILDING MAINTENANCE MATERIALnails for framing 50/50 projectsPUBLIC WORKS/ST&SANITATION - 49962Dominicks Stor00011379 $ 56.68 10/30/201268205 PUBLIC WKS CONTINGENCIESwally - brown bag meetingPUBLIC WORKS/ST&SANITATION - 49962OFFICE DEPOT #510 $ 114.98 10/26/201265625 FURNITURES and FIXTUREScamera - special pick-upsPUBLIC WORKS/ST&SANITATION - 49962OFFICE DEPOT #510 $ 15.99 10/29/201265625 FURNITURES and FIXTUREScamera bag for special pick-up cameraPUBLIC WORKS/ST&SANITATION - 49962OFFICE DEPOT #510 $ 25.67 10/03/201265095 OFFICE SUPPLIESpush pins (parks maps)PUBLIC WORKS/ST&SANITATION - 49962CROWN TROPHY 54 $ 25.00 10/22/201265010 BOOKS, PUBLICATIONS, MAPSplaque for bike-friendly recognitionPUBLIC WORKS/ST&SANITATION - 49962THE HOME DEPOT 1902 $ 127.79 10/03/201265005 LANDSCAPE MATERIALStrash bags/tool boxPUBLIC WORKS/ST&SANITATION - 49962IL TOLLWAY-MISS TOLL P $ 1.50 10/24/201262295 TRAINING & TRAVELmissed tollPUBLIC WORKS/TRANS - 49959THE UPS STORE 0511 $ 19.56 10/15/201265085 MINOR EQUIP & TOOLSshipping charge to return faulty LED unitPUBLIC WORKS/TRANS - 49959LEMOI ACE HDWE $ 14.36 10/25/201265085 MINOR EQUIP & TOOLSfuel stabilizer for small enginesPUBLIC WORKS/TRANS - 49959WW GRAINGER $ 799.12 10/23/201265070 OFFICE/OTHER EQ TO MAINTN MATERIAL400 W MH ballast kits for downtown street lightsPUBLIC WORKS/TRANS - 49959WW GRAINGER $ 784.08 10/18/201265070 OFFICE/OTHER EQ TO MAINTN MATERIAL400 W MH bulbs for downtown street lightsPUBLIC WORKS/TRANS - 49959TRAFFIC CONTROL & PROT $ 202.50 10/19/201265115 TRAFFIC CONTROL SUPPLIESstreet name green sheetingPUBLIC WORKS/TRANS - 49959HAROLD'S TRUE VALUE HD $ 39.92 10/26/201265115 TRAFFIC CONTROL SUPPLIESstring for posting tie-onsPUBLIC WORKS/TRANS - 49959OFFICE DEPOT #510 $ 11.58 10/04/201262245 AUTOMOTIVE EQ MAINTshop suppliesUTILITIES/ADMIN - 49958U.S. CELLULAR $ 27.30 10/05/201264505 TELECOMMUNICATIONS CARRIER LINE CHBelt clip holder for cell phone.UTILITIES/ADMIN - 49958ILSTATE FIRE MARSHAL B $ 214.94 10/17/201262245 OTHER EQ MAINTInspection of three (3) boilers used at the Water Treatment Plant by the Illinois State Fire Marshall.UTILITIES/ADMIN - 49958AMERICAN WATERWORKS $ 286.00 10/04/201262295 TRAINING & TRAVEL2 Webinars - Water Rates, Fee & the Legal Environment, and Principles of Water Rates.UTILITIES/ADMIN - 49958AMERICAN WATERWORKS $ 255.00 10/03/201262295 TRAINING & TRAVELWebinar - Regulatory Update.UTILITIES/ADMIN - 49958AMERICAN WATERWORKS $ 255.00 10/15/201262295 TRAINING & TRAVELWebcast & Group License Fee - Social Media Tools for UtilitiesUTILITIES/ADMIN - 49958AMERICAN PUBLIC WORKS $ 50.00 10/03/201262295 TRAINING & TRAVELRegistration for Erosion Control & BMP Workshop.December 4, 2012Page 13 of 1569 of 777 ACC.Reports To IntermediateMCH.Merchant NameFIN.Transac- tion AmountFIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionCredit Card Report for the Period Ending October 31, 2012UTILITIES/DIST - 49955HD SUPPLY WATERWORKS 4 $ 1,098.00 10/17/201265080 MERCHANDISE FOR RESALE8"x6" tapping sleeve and valve.UTILITIES/DIST - 49955WATER PRODUCTS $ 1,184.00 10/17/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSB-Boxes.UTILITIES/DIST - 49955BOLT DEPOT INC. $ 727.39 10/23/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSStainless steel bolts.UTILITIES/DIST - 49955HD SUPPLY WATERWORKS 4 $ 176.00 10/23/201265055 MATERIALS TO MAINTAIN IMPROVEMENTS6" MJ caps (for Emerson Square).UTILITIES/DIST - 49955HD SUPPLY WATERWORKS 4 $ 760.00 10/18/201262245 OTHER EQ MAINTDrill bits for tapping machine.UTILITIES/DIST - 49955MSF GRAPHICS INC $ 345.00 10/03/201262210 PRINTINGPrinting of Meter Shop forms.UTILITIES/FILTRATION - 49951W W GRAINGER 916 $ 1,179.80 10/03/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALTape, lamps, sump pump, batteries, saw blades, cable ties, safety hook latch, pipe fittings, and valves.UTILITIES/FILTRATION - 49951W W GRAINGER 916 $ 861.28 10/23/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALCFL lamps, wire fork terminal end connectors, HVAC air filters, and batteries.UTILITIES/FILTRATION - 49951FASTENAL COMPANY01 $ 524.34 10/30/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALRatchet wrench, thread cutting oil, face shields, screws, wire wheels, epoxy, and thread taps.UTILITIES/FILTRATION - 49951SAFETY SUPPLY ILLINOIS $ 331.64 10/17/201265070 OFFICE/OTHER EQ TO MAINTN MATERIAL3-paris of steel toe chest waders for basin cleaning.UTILITIES/FILTRATION - 49951LESMAN INSTRUMENT COMP $ 312.00 10/01/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALRebuild kit for the ASCO filter control valves at the water plant.UTILITIES/FILTRATION - 49951CITY WELDING SALES $ 228.02 10/03/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALWelding gases-oxy (sm & Lg), LP gas (forklift), check valves, and welding rods.UTILITIES/FILTRATION - 49951W W GRAINGER 916 $ 12.72 10/23/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALWire connector shrink tubing.UTILITIES/FILTRATION - 49951W W GRAINGER 916 $ 5.72 10/04/201265070 OFFICE/OTHER EQ TO MAINTN MATERIAL3/4" blk. pipe nipples.UTILITIES/FILTRATION - 49951ACTIVE ELECTRIC SUPPLY $ (36.28)10/10/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALCredit for returned spool of copper wire.UTILITIES/FILTRATION - 49951CINTAS CORP # 060A $ 30.32 10/24/201262245 OTHER EQ MAINTFiltration first aid cabinet service - anti-septic wipes, and ibuprofen.UTILITIES/FILTRATION - 49951Illinois Section AWWA $ (55.00)10/18/201262295 TRAINING & TRAVELCredit for cancelled seminar for the Water Planr Operator.UTILITIES/FILTRATION - 49951CROSSBOW INDUSTRIAL WA $ 240.21 10/30/201265075 MEDICAL & LAB SUPPLIESDI tanks and filters.UTILITIES/FILTRATION - 49951FISHER SCI CHI $ 124.74 10/03/201265075 MEDICAL & LAB SUPPLIESEDTA for hardness and Erlenmeyer Flasks for on-line turbidimeter calibration.UTILITIES/FILTRATION - 49951FISHER SCI ATL $ 52.83 10/22/201265075 MEDICAL & LAB SUPPLIESMembrane kit for BOD meter.UTILITIES/FILTRATION - 49951FISHER SCI ATL $ 27.34 10/29/201265075 MEDICAL & LAB SUPPLIESpH buffers 7 & 10.UTILITIES/PUMPING - 49964FOX CROFT EQPT.& SVC.I $ 897.36 10/02/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALPM kits for chlorine analyzer rebuilds.UTILITIES/PUMPING - 49964USA BLUE BOOK $ 545.85 10/29/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALSuction hose for the reservoir pumpdown.UTILITIES/PUMPING - 49964WW GRAINGER $ 535.56 10/11/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALRaingear for well cleaning and reservoir cleaning.UTILITIES/PUMPING - 49964FOX CROFT EQPT.& SVC.I $ 533.53 10/12/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALPeristaltic pump and motor for the North Standpipe chlorine analyzer.UTILITIES/PUMPING - 49964WW GRAINGER $ 467.46 10/29/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALMiscellaneous out of stock items.UTILITIES/PUMPING - 49964HAWKINS INC $ 399.96 10/10/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALPM kits for chlorine injection rebuilds.UTILITIES/PUMPING - 49964LAPORT INC $ 319.00 10/15/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALVinegar for the chlorine analyzer.UTILITIES/PUMPING - 49964WW GRAINGER $ 137.84 10/23/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALHose ends for reservoir pumpdown.UTILITIES/PUMPING - 49964WORKINGPERSONSSTORE CO $ 63.00 10/12/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALSweatshirt purchase, approved by the Department Director.UTILITIES/PUMPING - 49964WORKINGPERSONSSTORE CO $ 43.00 10/15/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALSweatshirt purchase, approved by the Department Director.UTILITIES/PUMPING - 49964Gempler 1019113848 $ 361.40 10/11/201265020 CLOTHINGProtective winter clothing.UTILITIES/PUMPING - 49964SECURITY EQUIPMENT SUP $ 1,075.21 10/09/201265702 WATER GENERAL PLANTCable and injectors for cameras.UTILITIES/PUMPING - 49964W W GRAINGER 916 $ 843.42 10/12/201265702 WATER GENERAL PLANTPump and bubblers for the water trailer.UTILITIES/PUMPING - 49964AUTOMATIONDIRECT COM I $ 714.00 10/03/201265702 WATER GENERAL PLANTEnclosure for the wash water soft starts.UTILITIES/PUMPING - 49964W W GRAINGER 916 $ 481.00 10/19/201265702 WATER GENERAL PLANTGlass filler kits for the water trailer.December 4, 2012Page 14 of 1570 of 777 ACC.Reports To IntermediateMCH.Merchant NameFIN.Transac- tion AmountFIN.Posting Date FIN.Cost Allocation 3 - Expense ObjectFIN.Expense DescriptionCredit Card Report for the Period Ending October 31, 2012UTILITIES/PUMPING - 49964WESCO - # 7628 $ 305.78 10/22/201265702 WATER GENERAL PLANTWire lugs for the wash pump soft starts.UTILITIES/PUMPING - 49964W W GRAINGER 916 $ 248.85 10/23/201265702 WATER GENERAL PLANTAnchors for reservoir inspection.UTILITIES/PUMPING - 49964ELECDIRECT.COM LLC $ 130.40 10/11/201265702 WATER GENERAL PLANTConduit hubs for the wash water soft starts.UTILITIES/PUMPING - 49964W W GRAINGER 916 $ 118.62 10/12/201265702 WATER GENERAL PLANTSurge tank for the water trailer.UTILITIES/PUMPING - 49964W W GRAINGER 916 $ 117.91 10/10/201265702 WATER GENERAL PLANTFlue brushes for boiler HVAC improvement.UTILITIES/PUMPING - 49964LEE JENSEN SALES $ 10.00 10/29/201265090 SAFETY EQUIPMENTCalibration clip for gas detector.UTILITIES/PUMPING - 49964JACKSON-HIRSH, INC. $ 290.52 10/04/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALLaminating pouches.UTILITIES/PUMPING - 49964BARON SUPPL $ 99.32 10/08/201265070 OFFICE/OTHER EQ TO MAINTN MATERIAL2" operating nuts.UTILITIES/PUMPING - 49964W W GRAINGER 916 $ 57.20 10/22/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALWelder parts, and lead anchors.UTILITIES/PUMPING - 49964AMANO $ 48.82 10/15/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALTime clock battery.UTILITIES/PUMPING - 49964SOUTHLAND ELECTRICAL S $ 31.43 10/22/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALOverload heaters.UTILITIES/PUMPING - 49964W W GRAINGER 916 $ 10.32 10/10/201265070 OFFICE/OTHER EQ TO MAINTN MATERIALRubber gloves.UTILITIES/PUMPING - 49964Illinois Section AWWA $ 120.00 10/19/201262295 TRAINING & TRAVELSeminar for Water Plant Operator - High Tech Operation III.UTILITIES/PUMPING - 49964INTL SOCIETY AUTOMATIO $ 105.67 10/22/201262295 TRAINING & TRAVELTextbook on Power Systems.UTILITIES/PUMPING - 49964Illinois Section AWWA $ 45.00 10/01/201262295 TRAINING & TRAVELSeminar for Water Plant Operator - Mechanical Seal Basics/Protective Coatings.UTILITIES/PUMPING - 49964Illinois Section AWWA $ 35.00 10/19/201262295 TRAINING & TRAVELSeminar for Water Plant Operator - Maintaining Water Quality.UTILITIES/SEWER - 49944T AND T TOOLS $ 356.40 10/16/201265085 MINOR EQUIPMENT AND TOOLSManhole hooks.UTILITIES/SEWER - 49944THE HOME DEPOT 1902 $ 293.65 10/18/201265085 MINOR EQUIPMENT AND TOOLSMiscellaneous small tools.UTILITIES/SEWER - 49944THE HOME DEPOT 1902 $ 228.67 10/08/201265085 MINOR EQUIPMENT AND TOOLSBrooms and shovels.UTILITIES/SEWER - 49944Amazon.com $ 27.68 10/22/201265085 MINOR EQUIPMENT AND TOOLSStandard Allen wrench set.UTILITIES/SEWER - 49944AMAZON MKTPLACE PMTS $ 18.59 10/18/201265085 MINOR EQUIPMENT AND TOOLSMetric Allen wrench set.UTILITIES/SEWER - 49944SKOKIE VALLEY MATERIAL $ 584.50 10/05/201265055 MATERIALS TO MAINTAIN IMPROVEMENTSPortland cement.UTILITIES/SEWER - 49944EJ EQUIPMENT, INC. $ 160.68 10/25/201262245 OTHER EQ MAINTSewer camera crawler parts.UTILITIES/SEWER - 49944U TECH ENVIRONMENTAL M $ 155.50 10/24/201262245 OTHER EQ MAINTSwivel 90 for trailer rodder.Total $ 122,637.99 December 4, 2012Page 15 of 1571 of 777 For City Council meeting of December 10, 2012 Item A3.1 Business of the City by Motion: Water Distribution Modeling Services For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Director of Utilities Subject: Agreement for Water Distribution Modeling Services (RFP 12-178) Date: November 29, 2012 Recommended Action: Staff recommends City Council authorize the City Manager to execute an agreement for Water Distribution Modeling Services (RFP 12-178) to MWH Americas, Inc. (175 West Jackson Blvd., Suite 1900, Chicago, IL) in the not-to-exceed amount of $35,000/year for three years. Funding Source: Funding will be provided from the Water Fund, Account 7125.62180. This account has a FY2013 allocation of $35,000 for these services. Background: In 2003, the City of Evanston solicited proposals (RFP 04-34) for the development of a distribution system hydraulic model. Nine firms submitted proposals and MWH Americas and their proposed software, Infowater, were selected as the preferred solution. Infowater was the only water distribution, or hydraulic, model software proposed that utilized shapefiles and spatial data compatible with ESRI’s GIS software ArcGIS that the City was currently and still using. In 2006, the City solicited proposals (RFP 06-76) to upgrade the hydraulic model from a steady state model to a real time model capable of performing extended period simulations and implement the “defender” module. The defender module would be used to indicate which distribution system valves to close to isolate a section of the distribution system if a contaminant was introduced into the system at a known location and time. Two proposals, from MWH Americas and AB&H – Donohue Group, were received. MWH was determined to be the most qualified firm to perform the work and was awarded the project. Memorandum 72 of 777 In 2009, the City solicited proposals (RFP 10-65) for water distribution modeling services over a three year period for a not-to-exceed cost of $32,000/year. Again, only two proposals were received, from MWH Americas and ID Modeling. Although both firms were considered qualified to perform the work, MWH’s cost ($4,050) to perform the task requested in the proposal was considerably less expensive than that offered by ID Modeling ($20,230). As such the three year contract was awarded to MWH Americas. During the three year agreement, MWH was requested to perform a total of nine tasks and the authorized amount for these nine tasks totaled $58,800. MWH completed all nine tasks for a total cost of $51,259.08, or approximately 15% lower than the authorized amount. Analysis: This Request For Proposal (RFP 12-178) was advertised on Demandstar and in the Chicago Tribune. Proposals were received on Tuesday, November 20, 2012. MWH Americas was the only firm to submit a proposal. The selection committee consisted of: Dave Stoneback, Utilities Director Lara Biggs, Superintendent of Construction & Field Services The consultants were ranked and scored by the selection criteria. The score for MWH was as follows: Selection Criteria / Firm MWH Americas Firm Qualifications/Experience (25 points) 24 Evaluation of Project Manager & Staff (25 points) 22 Project Approach (15 points) 14 Time Required to Complete Scope (10 points) 10 Completeness of Qual. Statement (10 points) 8 Cost to Complete Task 1 (15 points) 15 TOTAL 93 The proposal provided estimated effort and not-to-exceed costs for three proposed tasks, 1) water model update, 2) north side uni-directional flushing (UDF) feasibility study, and 3) north side UDF plan. MWH had provided similar services previously, and since labor effort can’t be compared to a second proposal, staff compared them to MWH’s previous proposals. 73 of 777 MWH last updated the hydraulic model in 2009. The scope of this work is similar to the work proposed now, with the exception that a water demand update was not included in the 2009 proposal. The level of effort in 2009 was 90 labor hours and the level effort for 2013 is 107 labor hours. The level of effort for a new water demand update is indicated to be 14 labor hours which represents the majority of the difference in labor hours between the 2009 and 2013 proposal. MWH also completed a pilot UDF study in 2009 for an area in south Evanston. The 2009 work did not include 20 hours of UDF support that is included in the current request. However the labor hours for project kickoff, project management, flushing route development and field log preparation in 2009 totaled 87 labor hours. The same services proposed for the work in 2013 totals 88 hours. As indicated, the labor hours for similar tasks from the previous proposals are very comparable to the labor hours suggested for the current work. Because of this, and because historically MWH has been able to provide the lowest cost for hydraulic modeling services in comparison to other firms, MWH’s current cost proposal is considered to be very competitive. Therefore, staff is recommending award of the water distribution modeling services to MWH Americas as being highly qualified while providing services at a cost-effective rate. Legislative History: N/A Attachments: MWEBE project waiver 74 of 777 RFP No. 12-178, Evanston Water Utility Hydraulic Modeling Services, M/W/EBE Waiver, MWH Americas, 11-30-12 To: Dave Stoneback, Director of Utilities From: Joseph McRae, Deputy City Manager Subject: RFP No. 12-178 Evanston Water Utility Hydraulic Modeling Services Date: November 30, 2012 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However, RFP No. 12- 178 Evanston Water Utility Hydraulic Modeling Services precludes subcontracting opportunities. Therefore, a waiver is granted. Cc: Martin Lyons, Assistant City Manager/CFO Jewell Jackson, Manager of Purchasing & Contracts Memorandum 75 of 777 For the City Council Meeting of May 10, 2010 Item # For City Council Meeting of December 10, 2012 Item A3.2 Business of the City by Motion: FY 2013 Bulk Oil, Antifreeze & Lubricant Purchases For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Suzette Robinson, Director of Public Works Lonnie Jeschke, CPFP, Manager Fleet Services Subject: 2013 Bulk Oil, Antifreeze & Lubricants (Bid 12-176) Date: November 9, 2012 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract for bulk oil, antifreeze, and lubricant purchases for Fiscal Year 2013 in the amount of $59,979.50 with Palatine Oil Company (900 National Parkway, Schaumburg, Illinois 600173). Funding Source: Funding is provided from the Fleet Services budget for Petroleum Products (7710.65035) for Fiscal Year 2013. The budget has a total allocation of $1,020,000.00 for various fuel types and other petroleum-based products. Within this $1,020,000.00, $80,000.00 has been allocated for bulk oils, antifreeze and lubricants. Bid 12-176 also provides for three (3) one-year renewals for each successive fiscal year. However, staff is only requesting approval for Fiscal Year 2013 at this time with future requests and recommendations for Council approval being made in December of 2013, December 2014 and so on, for successive fiscal years if pricing and service levels remain cost competitive. Summary: The Fleet Services Division of the Public Works Department has been purchasing bulk oils, antifreeze and lubricants through the bid process for many years since there are no State Bid Contracts or Northwest Municipal Conference Bid Contracts in place for this type of commodity-based products. The results of this Bid # 12-176 are as follows: Company Name City-State Amount Palatine Oil Company Schaumburg, Illinois $59,979.50 Palm Petroleum L.L.C. Chicago, Illinois $61,622.00 Kellar-Heartt Co. Inc. Chicago, Illinois $65,384.80 Memorandum 76 of 777 Chicago United Industries Chicago, Illinois $73,735.00 Palatine Oil Company (POC) who is also our present fuel supplier for various types of fuels that we utilize for all City owned vehicles and equipment is a responsive and responsible bidder. They have been in business for many years and serve many other municipalities under a Northwest Municipal Conference Bid. Therefore, staff recommends City Council approval of this bid award to Palatine Oil Company of Schaumburg, Illinois. There are no Evanston-based businesses that can provide wholesale bulk commodities of the various types of oils, antifreezes and lubricants. Local retail distributors can only provide packaged products which are cost prohibitive on a cost per unit basis. Attachments Bid Tab Sheet MWEBE Memo 77 of 777 City of Evanston Bid Number: 12-176Bid Due: Tuesday, 2:00 p.m., October 23, 2012, Rm. 2404, Lorraine H. Morton Civic Center, 2100 Ridge Ave., Evanston, IL 60201Company NameCity/StateAmountPalatine Oil CompanySchaumburg, IL $59,979.50Palm Petroleum LLCChicago, IL$61,622.00Keller Heartt Co. Inc.Chicago, IL$65,384.80Chicago United Industries, LtdChicago, IL$73,735.00Automotive Oils, Anti-Freeze, and Lubricants78 of 777 79 of 777 Bid No. 12-176, 2013 Bulk Oil, Antifreeze & Lubricants, M/W/EBE Waiver, Palatine Oil Company, 12-6-12 To: Suzette Robinson, Director of Public Works Lonnie Jeschke, CPFP, Manager Fleet services From: Joseph McRae, Deputy City Manager Subject: Bid No. 12-176 2013 Bulk Oil, Antifreeze & Lubricants Date: December 6, 2012 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However, Bid 12-176 Bulk Oil, Antifreeze & Lubricants preclude subcontracting opportunities. Therefore, a waiver is granted. Cc: Martin Lyons, Assistant City Manager/CFO Jewell Jackson, Manager of Purchasing & Contracts Memorandum 80 of 777 For the City Council Meeting of May 10, 2010 Item # For City Council Meeting of December 10, 2012 Item A3.3 Business of the City by Motion: Five (5) Replacement Vehicle/Unit Purchases For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Suzette Robinson, Director of Public Works Lonnie Jeschke, CPFP, Manager Fleet Services Subject: 2012 Final Vehicle Purchases Date: November 26, 2012 Recommended Action: Staff recommends City Council approval for the purchase of five (5) replacement vehicles/units for various departments in the amount of $121,444.50 as follows: Currie Motors, 9423 W. Lincoln Highway, Frankfort, Illinois 60423 in the amount of $97,908.00 and Russo’s Power Equipment Incorporated, 9525 W. Irving Park Road, Schiller Park, Illinois 60176 in the amount of $23,536.50. Funding Source: Funding will be from the Equipment Replacement Fund (7780.65550) in the amount of $121,444.50. Summary: The details of the vehicles/units to be replaced are listed below: Division Unit # Description Model Year Condition Original Purchase Price L.T.D. Repair $$’s P.W. Engineering 162 Chevy Blazer 1998 Very Poor $20,392 $17,788 P.W. Engineering 208 Ford Windstar 1998 Very Poor $19,691 $18,431 P.W. Streets 619 Ford F-350 2001 Very Poor $55,453 $115,411 C. D. Inspections 814 Ford Ranger 2000 Poor $12,766 $10,026 Memorandum 81 of 777 2 The recommended replacement unit purchases are as follows: Division Unit # Replacement Description Model Year Purchase Price Type of Bid Vendor P.W. Engineering 162 Ford Escape 2013 $24,477 NWMC Bid Currie Motors P.W. Engineering 208 Ford Escape 2013 $24,477 NWMC Bid Currie Motors P.W. Streets 619 Ford Escape 2013 $24,477 NWMC Bid Currie Motors C. D. Inspections 814 Ford Escape 2013 $24,477 NWMC Bid Currie Motors P.W. Streets 666 Kubota RTV Sidewalk Tractor W/plow & spreader 2012 $23,536.50 NJPA Russo’s Power Equip. The vehicles listed for replacement support daily operations of Public Works and Community Development. The replacement of these four (4) vehicles is crucial for safe, reliable, and cost effective operations on a daily basis for each of these business units. The four (4) Ford Escapes will be equipped with 4-cylinder engines versus the existing 6-cylinder engines, which are in three of the vehicles to be replaced (#’s 162, 208 & 814). Based on a review of business operations in the Streets Division, the one-ton Ford F-350, an 8-cylinder diesel, (# 619) will be replaced with a Ford Escape for an estimated reduction in expenses for this replacement unit in the amount of $25,000.00. Since the Ford Ranger and Windstar are no longer manufactured, the Ford Escape’s are being recommended which is about $4,000.00 less than Chevy Blazers. Therefore, a savings in replacement purchase price of $4,000.00 per unit or $12,000.00 on these three units. A review of the existing units operating performance in terms of miles/gallon driven based on Computerized Fleet Analysis (CFA) data and E.P.A. Estimates are as follows: Existing Vehicle Miles/Gallon Driven Proposed Vehicle Est. Miles/Gallon Driven E.P.A. Chevy Blazer # 162 12.08 Ford Escape # 162 22 City Ford Windstar # 208 11.88 Ford Escape # 208 22 City Ford F-350 # 619 11.12 Ford Escape # 619 22 City Ford Ranger # 814 8.98 Ford Escape # 814 22 City 82 of 777 3 In 2012, the Ford Escape was considered to be a Certified Green Vehicle by the U.S. E.P.A. based on the miles per gallon driven and reduced emissions It is anticipated that this will also hold true when the E.P.A. publishes their 2013 listing. The fifth vehicle on the list is an additional piece required for snow operations. The unit will be primarily used to clean sidewalks, parking lots, and other tight spaces. The Kubota unit is equipped with a 3-cylinder engine that is rated @ 24.8 H.P. unit, which can be fueled by bio-diesel fuel that will result in reduced pollutants. The Northwest Municipal Conference Suburban Purchasing Cooperative Competitive Bid (SPC) winner which is Currie Motors will be utilized for the purchase of the Ford Escapes and the National Joint Purchasing Alliance Bid will be utilized for the Kubota tractor purchase. Russo’s Power Equipment is the local distributor in our geographica l location for this piece of equipment. Attachments Specifications for 5 Vehicle/Equipment purchases. 83 of 777 84 of 777 85 of 777 86 of 777 2012 Final Vehicle Purchase, M/W/EBE Waiver, Currie Motors and Russo’s Power Equipment Incorporated, 11-20-12 To: Suzette Robinson, Director of Public Works Lonnie Jeschke, CPFP, Manager of Fleet Services From: Joseph McRae, Deputy City Manager Subject: 2012 Final Vehicle Purchase Date: November 20, 2012 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However the purchase of 5 replacement vehicles precludes subcontracting opportunities. Therefore MWEBE participation is waived. Cc: Martin Lyons, Assistant City Manager/CFO Jewell Jackson, Manager of Purchasing & Contracts Memorandum 87 of 777 For City Council meeting of December 10, 2012 Item A3.4 Business of the City by Motion: Financial, Payroll and HR System Replacement For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Treasurer Subject: Approval of Contract Award for Licensing and Implementation Services to New World Systems to Replace the City’s Current Financial, Human Resource and Payroll System Date: December 10, 2012 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract for software licensing, implementation, and maintenance services with New World Systems (888 West Big Beaver Road, Suite 600, Troy, Michigan) in the amount of $596,000 for licensing and implementation, plus $407,700 for five years of maintenance and support ($81,540/year), plus an estimated $36,300 in financing charges for a total cost of $1,040,000 to replace the City’s current financial, accounting, human resource and payroll enterprise system. Funding Source: Funding for the Software and Implementation costs is recommended to come from a 5 year loan from the Parking Fund to be repaid in five payments from the General Fund of $126,500, which includes an approximate short term interest rate of 2.0%. This funding covers the purchase price of $596,000. Funding for ongoing maintenance costs will come from the current Information Technology Division Computer License and Support account 1932.62340. The combined cost of software, implementation and maintenance for five years, is estimated to be $522,305 less than the same costs to upgrade our current system with Oracle JDE, and once all financing is finished this savings increases to $1,471,049 over nine years from the implementation date. Memorandum 88 of 777 Page 2 of 5 Summary: The City’s current enterprise system , Oracle JDE, was acquired in 2002 and fully implemented by 2004. It is being utilized by City staff for financial, accounting, human resource and payroll functions. Although Oracle JDE has been sufficient in addressing day-to-day functions, maintenance and technical support costs continue to increase for the City. Oracle has notified City staff that an Oracle JDE software upgrade costing $445,000 will be necessary in order to receive continued technical support for the system beyond 2013. Furthermore, newer systems are available at much lower purchase and operating costs than an upgraded Oracle JDE system. This situation is not unique to Evanston nor is it unique to our software system resources. The City has downsized in the number of staff used to provide services, and downsized the number of vehicles these staff use as well. As a result, staff proposes the purchase of a new system to replace Oracle JDE in an effort to reduce operational costs and increase efficiency for the City. An internal staff team from the Administrative Services Department was assembled to prepare and issue an RFP for a financial and human resources software system in April of 2012. Three vendors responded to the RFP. Each vendor presented a two-day product demonstration which was attended by relevant staff from all City departments. The staff team then participated in site visits and conference calls with current municipal customers of each vendor to discuss system implementation, functionality and ongoing support before making a final recommendation. As part of the RFP, all vendors were asked to present both an in-house and hosted solution in order to evaluate the benefit of moving these applications to the “cloud.” A summary of total cost is provided below. Company Hosted vs. Self-Hosted 5 year Total Cost 9 Year Total Cost Tyler In-House 1,555,962 2,025,852 Tyler Hosted 1,954,596 3,056,196 New World In-House 1,040,000 1,391,288 New World Hosted 1,243,221 1,754,588 SunGard In-House 926,253 1,202,367 SunGard Hosted 1,130,106 1,662,657 Oracle JDE9 In-House 1,562,226 2,862,337 Cloud-hosted pricing was disappointing from all three vendors in that it was more expensive in all cases. As noted in the report to Council on November 26, for the purchase of virtual servers and software, the City plans to host our operations in a virtual environment at the Service Center as a stepping stone to moving the system into a public cloud situation when it becomes advantageous. Pricing was only a part of the analysis used to evaluate software systems. The table on the following page provides a Comprehensive weighted scoring matrix utilized to rank the three vendors. 89 of 777 Page 3 of 5 Scoring Weight: 5% 15% 15% 25% 25% 15% 100% Vendor Proposal Content and Completeness Project Plan/ Methodology Comparable Installed Base System Features and Functionality Cost Technology Total Score New World Systems In-House 8.00 10.00 6.00 7.59 8.00 10.00 8.20 New World Systems Hosted 8.00 10.00 6.00 7.59 7.50 10.00 8.07 SunGard Public Sector In-House 4.00 7.00 0.00 8.05 9.00 3.00 5.96 SunGard Public Sector Hosted 4.00 7.00 0.00 8.05 8.50 3.00 5.84 Tyler Technologies In- House 10.00 4.50 2.00 6.87 4.00 8.00 5.39 Tyler Technologies Hosted 10.00 4.50 2.00 6.87 3.50 6.00 4.97 New World Systems was chosen as the preferred vendor based on this scoring method. Employees who reviewed both proposals and demonstrations felt that New World is best suited for Finance, Accounting, Payroll and Human Resources, with the exception of online recruiting. Online recruiting in New World will be available in 2014. Key features that will be improved through this software conversion include: Integrated WorkFlow – All of the three finalist provided payroll, purchasing and budgeting approval processes that are integrated with the City’s Microsoft Outlook email system. This will allow staff to accomplish remote processing and approvals without actually using the system itself. Drill Down capabilities – Reports such as the Bills List will be accessible by the user/reader allowing for questions to be answered by clicking on an invoice line, and “drilling down” to view further details. This functionality is dependent on the City also moving toward imaging all invoices and other supporting data. The Police department has recently approved a project for an imaging system for Police records and Staff can also use the City’s copier/scanners to image invoices when received in paper format. New World is integrated closely with Microsoft Office, allowing for the download of reports into user friendly formats. Operating staff will also be able to write their own reports, relying less on Information technology staff for this function as is needed with Oracle JDE. A key component of this review was the scoring on “Comparable Installed Base”, which is a measure of the number of comparable communities that have the system installed and operating satisfactorily. While SunGuard had the lowest price, City Staff found no local communities operating on the system that was demonstrated. New World has 90 of 777 Page 4 of 5 more than 60 public entities in Illinois utilizing their software (including similar size communities such as Palatine, Des Plaines, Buffalo Grove, and Mount Prospect). These entities already have established a user group that shares ideas and custom reports, as well as makes consolidated requests to New World Systems for software changes. Staff will also explore disaster recovery agreements with the above communities since they will run on very similar systems. Per the proposed contract with New World Systems, installation of the new Finance and Human Resources system would begin immediately after contract approval. The anticipated implementation completion date for all phases of the proposed Finance and Human Resource software system would be December 2013 (365 days after contract signing or January 1, 2013). This implementation schedule was created to provide staff with adequate time to install, configure and test the new HR/Financial system prior to the start of the 2014 fiscal year. There are two major cost components associated with the proposed contract with New World Systems. The first cost component is for licensing and implementation. Total costs for licensing and implementation are $596,000. A summary of the licensing and implementation costs associated with the proposed contract is provided below: Licensing $ 290,000 Implementation Services* 245,000 Development Software 9,000 Travel 30,000 Custom Work Contingency 12,000 TOTAL $ 596,000 *Includes $40,000 for additional implementation services above the minimum proposed by New World Systems. Staff recommends licensing and implementation cost for the proposed contract with New World Systems be paid by a five-year interfund loan from the Parking Fund to the General Fund. This Parking Fund loan would be financed over a five-year period at a rate of 2.0%. During this period, the General Fund would make five annual payments of approximately $126,500 to the Parking Fund beginning in FY 2014. The General Fund would repay the Parking Fund loan from the Computer License and Support account. The second major cost component of the proposed contract with New World Systems is for annual maintenance and support. Projected Oracle JDE maintenance costs for five years total $973,763 compared to $407,700 for the same period of time for New World. Adding to the urgency to replace the current software, Oracle has announced that support of the current version of Oracle JDE that the City is on will expire as of December 31, 2013. This has the following implications: After December 31, 2013 the City will no longer receive technical updates or fixes which means that City staff would not be able to accurately process W2 or 91 of 777 Page 5 of 5 1099 tax forms for tax year 2014 and would not be able to get software fixes from Oracle technical support if a software bug is found after 12/31/13. Oracle’s support staff can no longer be expected to troubleshoot issues related to version 8.0 after 12/31/13. This is especially an issue with HR and Payroll as those modules were substantially re-written in later software releases. Staff continues to look for ways to make the City’s Information Technology infrastructure more efficient at less cost. The operating system on which New World runs requires less annual maintenance cost. New World Systems specializes in public sector software and serves over sixty Illinois local governments. There is a large network of users nearby to Evanston that will allow for collaboration with other communities regarding effective ways to best utilize the software both during implementation and going forward. Integrated reporting capabilities will allow the City to continue to improve its reporting and fiscal transparency. Automated workflows allow for evaluation of potential process efficiencies across the City. Staff recommends New World Systems to accomplish these goals. ------------------------------------------------------------------------------------- Attachments: Contract 92 of 777 Document Number: EVAN-12L1G Corporate: 888 West Big Beaver Road • Suite 600 • Troy • Michigan 48084-4749 • 248-269-1000 • www.newworldsystems.com EVAN 12L1G 1116 (12L1A 1029) - black.doc STANDARD SOFTWARE LICENSE AND SERVICES AGREEMENT November 16, 2012 This Standard Software License and Services Agreement which includes the attached Exhibits (“this Agreement”) is between New World Systems Corporation (“New World”), a Michigan Corporation and the City of Evanston, Illinois, (“Customer”). This Agreement sets forth the terms and conditions under which New World will furnish the Licensed Products and will provide certain services described herein to Customer. The attached Exhibits include: Exhibit AA .................... TOTAL COST SUMMARY AND PAYMENT SCHEDULE Exhibit A ....................... LICENSED STANDARD SOFTWARE AND FEES Exhibit B ....................... IMPLEMENTATION AND TRAINING SUPPORT SERVICES Exhibit C ....................... STANDARD SOFTWARE MAINTENANCE AGREEMENT Exhibit D ....................... NON-DISCLOSURE AND SECURITY AGREEMENT FOR THIRD PARTIES Exhibit E ....................... DEMONSTRATION SITE DISCOUNT Exhibit F ....................... DATA FILE CONVERSION ASSISTANCE Exhibit G ...................... CUSTOMER REQUESTED STANDARD SOFTWARE ENHANCEMENTS / MODIFICATIONS AND / OR CUSTOM SOFTWARE Exhibit H ...................... DEVELOPMENT SOFTWARE Exhibit I ........................ BUDGET ESTABLISHED FOR CUSTOMER REQUESTED STANDARD SOFTWARE ENHANCEMENTS / MODIFICATIONS AND / OR CUSTOM SOFTWARE Exhibit J ....................... ACCEPTANCE TESTING Exhibit K ...................... TRAVEL POLICY By signing below, each of us agrees to the terms and conditions of this Agreement together with the attached Exhibits. This Agreement contains the complete and exclusive statement of the agreement between us relating to the matters referenced herein and replaces any prior oral or written representations or communications between us. Each individual signing below represents that (s)he has the requisite authority to execute this Agreement on behalf of the organization for which (s)he represents and that all the necessary formalities have been met. If the individual is not so authorized then (s)he assumes personal liability for compliance under this Agreement. ACKNOWLEDGED AND AGREED TO BY: NEW WORLD SYSTEMS CORPORATION (New World) CITY OF EVANSTON, ILLINOIS (Customer) By: ___________________________________ Larry D. Leinweber, President By: ___________________________________________ Authorized Signature Title By: ___________________________________________ Authorized Signature Title Date: __________________________________ Date: _________________________________________ The “Effective Date” of this Agreement is the latter of the two dates in the above signature block . 93 of 777 CONFIDENTIAL EVAN 12L1G 1116 (12L1A 1029) - black.doc Page 2 of 31 City of Evanston, IL I. DEFINITIONS The following terms as defined below are used throughout this Agreement: 1. “Authorized Copies”: Except as provided in Section II, subparagraph 1.3, the only authorized copies of the Licensed Software and Licensed Documentation are the copies of each application software package defined in this Paragraph. They are: (i) the single copy of the Licensed Software and the related Licensed Documentation delivered by New World under this Agreement; and (ii) any additional copies made by Customer as authorized in Section II, subparagraph 1.2. 2. “An Authorized User”: Subject to the number of users specified in Exhibit A, any user that may be logged on to access the programs, interfaces, data, or files created and/or maintained by the Licensed Software. 3. “Computer”: The .NET Server(s) to be located at: City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Customer shall use reasonable efforts to identify in writing the name of the virtual machine environment within ten (10) days of the installation. If the Computer is to be relocated, or replaced, or the name of the virtual machine environment is changed, Customer shall use reasonable efforts to notify New World of the change as soon as possible. 4. “Confidential Information”: Information disclosed or obtained by one party in connection with, and during the term of, this Agreement and designated as “Confidential” by the party claiming confidentiality at the time of disclosure. Confidential Information does not include an y information which was previously known to the other party without obligation of confidence or without breach of this Agreement, is publicly disclosed either prior or subsequent to the other party’s receipt of such information, or is rightfully received by the other party from a third party without obligation of confidence. 5. “Customer Liaison”: A Customer employee assigned to act as liaison between Customer and New World for the duration of this Agreement. Within ten (10) days of the Effective Date, Customer shall notify New World of the name of the Customer Liaison. 6. “Delivery of Licensed Standard Software”: Licensed Standard Software will be delivered in a machine readable form to Customer via an agreed upon network connection, or on appropriate media if requested, as soon as the software is available after the Effective Date. 7. “Development Software”: Standard application software currently under development by New World which, if applicable, will be completed and delivered to Customer as Licensed Standard Software when available. 8. “Go-Live”: The point at which a software system, module or update/upgrade is implemented into active and live operating mode. 9. “Daily Rate”: As described in this Agreement, New World shall provide services to Customer at the rate of $1,200/day. The daily rate covers all hours worked by a New World employee per day on this project. The daily rate is protected for 12 months after the Effective Date, at which time the daily rate shall be the then-current New World daily rate. 10. “Installation of Licensed Standard Software”: Installation of the Licensed Standard Software shall be deemed to occur, for all billings or other events described herein, upon the earlier of: (a) the transfer or loading of the Licensed Standard Software onto a Customer server or computer, or (b) ninety (90) days after delivery of the Licensed Standard Software. 11. “Licensed Custom Software”: Any software (programs or portions of programs) developed by New World specifically for Customer’s own use. 12. “Licensed Documentation”: New World User Manuals which includes the current specifications for the Licensed Standard Software and other written instructions relating to the Licensed Software (such as Product Bulletins, installation instructions, and training materials). 13. “Licensed Products”: The Licensed Software, the related Licensed Documentation, and the Authorized Copies of the foregoing. 14. “Licensed Software”: The Licensed Standard Software, Development Software, Upgrades, and Licensed Custom Software provided under this Agreement. 15. “Licensed Standard Software”: The current version of New World standard and development application software package(s) (in machine readable code) listed in Exhibit A. 16. “SSMA”: The New World Standard Software Maintenance Agreement as set forth in Exhibit C. 17. “Travel Expenses”: All actual and reasonable travel expenses incurred by New World for trips relating to this project, including, but not limited to, airfare, rental car, lodging, mileage, parking/tolls, and daily per diem expenses as described in Exhibit K. Said Exhibit may be changed from time to time in the course of New World’s regular business operations. 18. “Upgrades”: Any enhanced and/or improved versions of the Licensed Standard Software provided as Licensed Standard Software under Exhibit C of this Agreement and released after the execution of this Agreement. 94 of 777 CONFIDENTIAL EVAN 12L1G 1116 (12L1A 1029) - black.doc Page 3 of 31 City of Evanston, IL II. GENERAL TERMS AND CONDITIONS 1.0 SINGLE USE LICENSE 1.1 New World grants Customer a nontransferable, nonexclusive, and non-assignable license to use the Licensed Software only on the Computer and only for its internal processing needs. Customer shall have the right and license to use, enhance, or modify the Licensed Software only for Customer’s own use and only on the Computer and only on an authorized workstation. New World will deliver to Customer one copy of each application of the Licensed Software (in machine readable form compatible with the specified operating environment) and one copy of the related Licensed Documentation. If Customer fails to pay all license fees specified in Exhibit A and the applicable custom software fees, if any, Customer shall forfeit the right and license to use the Licensed Products and shall return them to New World. 1.2 In order to assist Customer in the event of an emergency, Customer is permitted to make up to four (4) back-up instances at any one time on magnetic media of each application of the Licensed Software and one back-up copy of the related Licensed Documentation. These Authorized Copies may be stored as defined above so long as they are kept in a location secure from unauthorized use. Customer or anyone obtaining access through Customer shall not copy, distribute, disseminate, or otherwise disclose to any third party the Licensed Products or copies thereof in whole or in part, in any form or media. This restriction on making and distributing the Licensed Products or copies of any Licensed Product, includes without limitation, copies of the following: (i) Program libraries, either source or object code; (ii) Operating control language; (iii) Test data, sample files, or file layouts; (iv) Program listings; and (v) Licensed Documentation. 1.3 Upon written request by Customer, and with written permission by New World, additional Authorized Copies may be made for Customer’s internal use only. 2.0 OWNERSHIP 2.1 The Licensed Products and all copyright, trade secrets and other proprietary rights, title and interest therein, remain the sole property of New World or its licensors, and Customer shall obtain no right, title or interest in the Licensed Products by virtue of this Agreement other than the nonexclusive, nontransferable, non-assignable license to use the Licensed Products as restricted herein. 2.2 The license to use any Licensed Custom Software provided under this Agreement, if any, is included in this license. New World shall have the right to use any data processing ideas, techniques, concepts, and/or know-how acquired by it in the performance of services under this Agreement including the development of Licensed Custom Software for the advancement of its own technical expertise and the performance of other Software License and Service Agreements or any other applicable agreements. New World shall have, without restriction, the right to use all programs, procedures, information, and techniques that are publicly available, obtained or obtainable from third parties and/or developed independently by New World without specific reference to Customer’s organization. 3.0 CORRECTION AND SOFTWARE MAINTENANCE ON STANDARD SOFTWARE 3.1 New World provides software correction service and maintenance for the Licensed Standard Software during the term of Customer’s SSMA. See Exhibit C for a description of the SSMA start date and term, the services available and the applicable fees and procedures. 4.0 WARRANTIES 4.1 New World warrants, for Customer’s benefit only, that the Licensed Standard Software will perform as specified in its user manuals based on the then-current release of the Licensed Standard Software. 4.2 New World warrants, for Customer’s benefit only, that it possesses the necessary intellectual rights to license to Customer the Licensed Standard Software provided hereunder. The foregoing warranties do not apply if the Licensed Product(s) have been modified by any party other than New World. New World does not warrant that the features or functions of the Licensed Software will meet Customer’s requirements or in any combination or use Customer selects. EXCEPT AS SPECIFICALLY PROVIDED IN THIS PARAGRAPH 4.0, AND ITS SUBSECTIONS, NEW WORLD EXPRESSLY 95 of 777 CONFIDENTIAL EVAN 12L1G 1116 (12L1A 1029) - black.doc Page 4 of 31 City of Evanston, IL DISCLAIMS ANY EXPRESS OR IMPLIED WARRANTIES WITH RESPECT TO THE LICENSED PRODUCTS, INCLUDING BUT NOT LIMITED TO, THE LICENSED PRODUCTS’ CONDITION, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR ANY IMPLIED WARRANTY ARISING FROM COURSE OF PERFORMANCE, COURSE OF DEALING OR USAGE OF TRADE. 5.0 INSTALLATION AND TRAINING SUPPORT SERVICES 5.1 As provided for in Exhibit B and concurrent with timely payments, New World shall make available to Customer qualified representative(s) who will provide installation and training support services for each application of the Licensed Software delivered. See Exhibit B for a description of the services provided and the applicable fees and procedures. 5.2 All shipping and insurance costs to and from the site shall be included in the contract costs set forth in Exhibit AA. All payments to shipping agents and for insurance fees shall be made directly by New World. Customer shall make no payments concerning the shipment, installation, and delivery of equipment / software which is not a part of this Agreement and for which exact payments are not described. New World shall be responsible for risk of loss through delivery and for all arrangements for the shipment and receipt of equipment / software to Customer’s prepared site. 6.0 CUSTOMER LIAISON AND CUSTOMER RESPONSIBILITIES The successful implementation of the Licensed Products into Customer’s environment requires Customer’s commitment to and cooperation in the implementation process. Accordingly, Customer hereby agrees to the following: 6.1 Customer understands that the Licensed Software is designed to run in a specified operating environment which includes hardware, software and related equipment not provided by New World. Customer is responsible for assuring that the appropriate hardware equipment, related components and all cabling are installed timely and are suitable for the successful installation of the Licensed Software. 6.2 Customer agrees to provide the management interface and support necessary to successfully complete the implementation of the Licensed Software. This support includes upper level management priority setting and timely involvement during and after a change in Customer’s organization, Customer’s operations and/or after changes in Customer’s internal policies or procedures which directly affect the software implementation. 6.3 Customer shall assign an upper level employee to serve as the Customer Liaison for the duration of the Licensed Software implementation. If Customer must replace the Customer Liaison for reasons beyond its control, Customer will assign a new Customer Liaison as soon as reasonably possible. New World is not responsible for any delay caused directly or indirectly by the reassignment of the Customer Liaison. In addition to other duties and responsibilities, the Customer Liaison shall: (i) provide timely answers to New World’s requests for information; (ii) coordinate a mutually agreeable implementation and training schedule; (iii) have authority to sign for and obligate Customer to any matters relating to service requests, design documents, performance test documents and/or delivery and service dates; (iv) in situations where Customer participation is required, provide timely input for systems definition, detail design, and use of the software system. 6.4 Customer is responsible for creating and maintaining its master files, tables and the like which includes accurate data entry, accurate file editing and overall file control to assure successful systems performance. 6.5 Customer shall provide qualified personnel with sufficient backup to be trained to use the Licensed Software and to interpret the output. Applying the output information in Customer’s environment is Customer’s sole responsibility. 6.6 In situations where Customer believes that the New World personnel provided are not qualified, Customer shall inform the New World Professional Services Manager and/or the New World Vice President of Operations in writing (or via email) and include some reason for its dissatisfaction. Possible remedies are replacement of the New World person providing the service and/or supplementing the person providing the training with another trainer. If a supplemental person is added by New World, New World shall bear responsibility for costs associated with getting the new trainer familiar with the project and Customer shall only pay for one person unless otherwise agreed upon by the Parties. 96 of 777 CONFIDENTIAL EVAN 12L1G 1116 (12L1A 1029) - black.doc Page 5 of 31 City of Evanston, IL 7.0 BILLING AND ADDITIONAL AUTHORIZED WORKSTATION CHARGES 7.1 The attached Exhibits set forth the manner in which fees and payments shall be allocated and made under this Agreement. To the extent Customer imposes additional requirements on New World for services other than those expressly provided in this Agreement, New World retains the right to make additional price adjustments and/or any other adjustments that may be necessitated. Before performing these additional services, New World will notify Customer that the services are subject to additional charge(s). 7.2 If Customer wishes to add additional authorized users or Licensed Standard Software, Customer agrees to pay the additional License fees at the then current software prices in effect. SSMA fees shall be increased according to the additional Licensed Standard Software fees on the next annual billing date after the additional users and/or Licensed Standard software is added, or as specified in the future contract. With said payments, the license provided in Section II, Paragraph 1.0 permits Customer’s use of the Licensed Software for the specified workstations. 7.3 Customer shall notify New World if additional authorized workstations need to be added to access the Licensed Software and will pay the additional authorized workstation fees promptly when invoiced. 7.4 Any taxes or fees imposed from the course of this Agreement are the responsibility of the Customer and Customer agrees to remit when imposed. If an exemption is claimed by the Customer, an exemption certificate must be submitted to New World. 8.0 NON-RECRUITMENT OF PERSONNEL 8.1 During, and for a period of twenty-four (24) months after the expiration of, the Standard Software Maintenance Agreement and/or any renewal maintenance agreement, each party agrees not to solicit or hire current or former employees of the other without the other’s prior written consent. 9.0 CONFIDENTIAL INFORMATION / NON-DISCLOSURE AGREEMENT 9.1 Subject to the requirements of the Freedom of Information Act (FOIA) and/or other comparable applicable state law, each party shall hold all Confidential Information in trust and confidence for the party claiming confidentiality and not use such Confidential Information absent express written consent by the party claiming confidentiality. The other party agrees not to disclose any such Confidential Information, by publication or otherwise, to any other person or organization. Customer agrees to timely notify New World of any request(s) made for disclosure of confidential information. 9.2 Customer hereby acknowledges and agrees that all Licensed Products are Confidential Information and proprietary to New World. In addition to the other restrictions set forth elsewhere in this Agreement or otherwise agreed to in writing, Customer agrees to implement all reasonable measures to safeguard New World’s proprietary rights in the Licensed Products, including without limitation the following measures: (i) Customer shall only permit access to the Licensed Products to those employees who require access and only to the extent necessary to perform Customer’s internal processing needs. (ii) With respect to agents or third parties, Customer shall permit access to the Licensed Products only after New World has received, approved and returned a fully executed Non- Disclosure Agreement to Customer (see Exhibit D). New World reserves the right to reasonably refuse access to a third party after it has evaluated the request. Customer agrees to provide information reasonably requested by New World to assist New World in evaluating Customer’s request to permit third party access to the Licensed Products. In addition to any other remedies, New World may recover from Customer all damages and legal fees incurred in the enforcement of this provision on third party access; (iii) Customer shall cooperate with New World in the enforcement of the conditions set forth in the attached Non-Disclosure Agreement or any other reasonable restrictions New World may specify in writing in order to permit access; (iv) Customer shall not permit removal of copyright or confidentiality labels or notifications from its proprietary materials; and (v) Customer shall not attempt to disassemble, decompile or reverse engineer the Licensed Software. 97 of 777 CONFIDENTIAL EVAN 12L1G 1116 (12L1A 1029) - black.doc Page 6 of 31 City of Evanston, IL 9.3 Customer agrees that in addition to any other remedies that may be available at law, equity or otherwise, New World shall be entitled to seek and obtain a temporary restraining order, injunctive relief, or other equitable relief against the continuance of a breach or threatened breach of this paragraph 9.0 on Confidentiality and Non-Disclosure without the requirement of posting a bond or proof of injury as a condition for the relief sought. 10.0 LIMITATION OF LIABILITY AND RECOVERABLE DAMAGES New World’s entire liability and Customer’s exclusive remedies are set forth below: 10.1 For any claim relating to the non-conformance or imperfection of any licensed software provided under this Agreement, New World will correct the defect so that it conforms to the warranties set forth in Section II, subparagraph 4.1; or if after repeated attempts to correct the non-conformity, New World is unable to correct the non-conformity, then Customer may recover its actual damages subject to the limits set forth in subparagraph 10.2 below. For any other claim arising under or in connection with this Agreement, Customer may recover its actual damages subject to the limits set forth in subparagraph 10.2 below. 10.2 New World’s total liability to Customer for all claims relating to the Licensed Products and this Agreement, including any action based upon contract, tort, strict liability, or other legal theory, shall be limited to Customer’s actual damages and in no event shall New World’s liability exceed the fees paid to New World up to the one-time project cost as described in Exhibit AA. 10.3 New World shall not be liable for any special, indirect, incidental, punitive, exemplary, or consequential damages, including loss of profits or costs of cover, arising from or related to a breach of this Agreement or any order or the operation or use of the Licensed Products including such damages, without limitation, as damages arising from loss of data or programming, loss of revenue or profits, failure to realize savings or other benefits, damage to equipment, and claims against Customer by any third person, even if New World has been advised of the possibility of such damages. New World’s liability for any form of action shall only apply after any and all appropriate insurance coverage has been exhausted. 10.4 If it is determined that a limitation of liability or a remedy contained herein fails of its essential purpose, then the parties agree that the exclusion of incidental, consequential, special, indirect, punitive, and/or exemplary damages is still effective. 11.0 INTEGRATION WITH U.S. COPYRIGHT ACT 11.1 In addition to all other provisions provided under this Agreement, Customer agrees to be bound by and to comply with any and all provisions of the U.S. Copyright Act (The Copyright Act of 1976, U.S.C. Sections 101-810 (1976) as amended). If a provision of the U.S. Copyright Act and this Agreement conflict, the more restrictive of the two applies. If it cannot be determined which is the more restrictive, then the provision within this Agreement shall apply. 12.0 INDEPENDENT CONTRACTOR 12.1 New World is an independent contractor. The personnel of one party shall not in any way be considered agents or employees of the other. To the extent provided for by law, each party shall be responsible for the acts of its own employees. 12.2 Each party shall be responsible for Workers’ Compensation coverage for its own personnel. 13.0 INSURANCE REQUIREMENTS New World shall not commence work under this Agreement until it has obtained the insurance required under this paragraph. 13.1 Workers’ Compensation Insurance: New World shall procure and maintain during the term of this Agreement, Workers’ Compensation Insurance for all of its employees who engage in the work to be performed. 13.2 Liability and Property Insurance – Comprehensive Form: New World shall procure and maintain during the term of this Agreement, Liability and Property Damage Insurance in an amount not less than $1,000,000 on account for each accident; and in an amount not less than $1,000,000 for each accident for damage to property. 13.3 Automobile Liability Insurance: New World shall procure and maintain during the term of this Agreement, Hired and Non-Ownership Motor Vehicle Bodily Injury and Property Damage Insurance in an amount not less than $1,000,000 for injuries, including accidental death, to each person; and, 98 of 777 CONFIDENTIAL EVAN 12L1G 1116 (12L1A 1029) - black.doc Page 7 of 31 City of Evanston, IL subject to the same limit for each person, in an amount not less than $1,000,000 for each accident; and in an amount not less than $1,000,000 on account for each accident for damage to property, provided however that the combined single limit for all automotive related claims shall not exceed $1,000,000. 14.0 DISPUTE RESOLUTION BY ARBITRATION 14.1 Any controversy or claim arising out of or relating to this Agreement, or breach thereof, shall be settled in arbitration in accordance with the Commercial Arbitration Rules of the American Arbitration Association. Judgment upon any award rendered by the arbitrator(s) may be entered in any court having jurisdiction thereof. 14.2 Before a demand for arbitration may be filed by either party, the management of both parties shall have met at least two times in face-to-face meetings in a good-faith effort to resolve any dispute or controversy through normal business management practices. Unless otherwise agreed to in writing, a minimum of one meeting shall take place at each party’s home office location. 14.3 The arbitrator(s) shall have no power or authority to add to or detract from this Agreement. The arbitrator(s) shall have no authority to award damages over and above those provided for in this Agreement and in any event shall not exceed the limitations set forth in Section II, subparagraph 10.2, even if the remedy or limitation of liability provisions set forth in this Agreement shall for any reason whatsoever be held unenforceable or inapplicable. 14.4 Neither party nor the arbitrator(s) may disclose the existence or results of any arbitration hereunder, except if the arbitration results in a Court imposed judgment, the non-disclosure restriction shall not be effective to the extent the matter becomes a public record. 14.5 Each party shall bear its own costs in preparing for and conducting arbitration, except that the joint costs, if any, of the actual arbitration proceeding shall be shared equally by the parties. 14.6 In the event that a controversy or claim arising out of or relating to this Agreement, or breach thereof, is heard or otherwise prosecuted in court, the parties hereby unconditionally waive their respective rights to a jury trial of any such controversy or claim. 15.0 TERMINATION 15.1 By Customer: If New World fails to provide the Licensed Software as warranted in accordance with the terms of this Agreement, Customer may at its option terminate this Agreement with sixty (60) days written notice as follows: (i) The termination notice shall provide a detailed description (with examples) of any warranty defects claimed; (ii) New World shall have sixty (60) days from receipt of said notice to correct any warranty defects in order to satisfy the terms of this Agreement; (iii) During the sixty (60) day cure period, Customer shall apply sound management practices and use its best efforts to resolve any issues or obstacles – including cooperating with New World and reassigning personnel if necessary to improve the working relationship; (iv) At the end of sixty (60) days unless the termination has been revoked in writing by Customer, the Agreement terminates. 15.2 By New World: If Customer fails to make prompt payments to New World when invoiced, or if Customer fails to fulfill its responsibilities under this Agreement, including but not limited to those outlined in Section II, Paragraph 6.0, then New World may at its option terminate this Agreement with written notice as follows: (i) The termination notice shall define the reason for termination; (ii) If the cited reason for termination is Customer’s failure to make prompt payment, Customer shall have ten (10) days from receipt of said notice to make payment in full for all outstanding invoiced payments due; (iii) If the cited reason for termination is Customer’s failure to fulfill its responsibilities, Customer shall have ninety (90) days from receipt of said notice to correct any actual deficiencies in order to satisfy the terms of this Agreement; (iv) During the applicable cure period, New World will use sound management practices and its best efforts to resolve any issues or obstacles – including the reassignment of personnel if necessary to improve the working relationship; (v) At the end of the applicable cure period, unless the termination has been revoked in writing by New World, the Agreement terminates. 99 of 777 CONFIDENTIAL EVAN 12L1G 1116 (12L1A 1029) - black.doc Page 8 of 31 City of Evanston, IL 15.3 In the event of termination by either party, New World shall continue to provide its services, as previously scheduled, through the termination date and the Customer shall continue to pay all fees and charges incurred through the termination date as provided in the attached Exhibits. 15.4 Upon termination, Customer shall return to New World all Licensed Products, including any copies provided to or created by Customer under this Agreement. 15.5 Nothing in this paragraph on termination is intended to infer that either party has or does not have a claim for damages. 15.6 The Terms and Conditions relating to ownership, warranties, non-recruitment of personnel, confidentiality and non-disclosure, limitation of liability and recoverable damages, Copyright Act, dispute resolution and the General provisions (18.0), survive termination. 16.0 PATENT AND TRADEMARK INDEMNIFICATION New World agrees to indemnify and save the Customer harmless from and against any and all judgments, suits, costs, and expenses subject to the limits set forth in this Agreement resulting from any alleged infringement of any patent or copyright arising from the licensing of the Licensed Standard Software pursuant to this Agreement, provided that Customer has notified New World in writing of such allegation within thirty (30) days of the date upon which the Customer first receives notice thereof. New World’s obligation to indemnify and save Customer harmless under this paragraph is void if the claim of infringement arises out of or in connection with any modification made to the Licensed Standard Software or any use of the Licensed Standard Software not specifically authorized in writing by New World. 17.0 NOTICES 17.1 Notices to Customer shall be deemed effective when sent by Registered or Certified U.S. Mail to the business address of the Customer. 17.2 Notices to New World shall be deemed effective when sent by Registered or Certified U.S. Mail to the following address (or to any other address so specified by New World): New World Systems Corporation 888 West Big Beaver, Suite 600 Troy, Michigan 48084 Attention: President 18.0 GENERAL 18.1 This Agreement is the entire agreement between the parties superseding all other communications, written or oral, between the parties relating to the subject matter of this Agreement. This Agreement may be amended or modified only in writing signed by both parties. 18.2 This Agreement is governed by the laws of the State of Illinois and it shall be binding on the successors and assigns of the parties. 18.3 Failure to enforce any provision of this Agreement shall not be deemed a waiver of that provision or any other provision of this Agreement. 18.4 No action, regardless of form, arising out of the services performed or Licensed Products delivered hereunder, may be brought by either party more than two (2) years after the cause of action has accrued. 18.5 The paragraph headings which appear herein are included solely for convenience and shall not be used in the interpretation of this Agreement. Any provision of this Agreement determined to be invalid or otherwise unenforceable shall not affect the other provisions, which other provisions remain in full force and effect. 18.6 This Agreement is entered into solely for the benefit of New World and Customer. No third party shall have the right to make any claim or assert any right under it, and no third party shall be deemed a beneficiary of this Agreement. 18.7 Notwithstanding anything contained herein to the contrary, these terms and conditions may be extended to other public entities for purchase of the license and/or services described under this Agreement. To the extent they are required, the parties shall execute any requisite cooperative agreements authorizing such extension of terms and conditions. If this is done, Customer assumes no authority, liability, or obligation on behalf of any other public entity that may use this Agreement for any such purchase. 18.8 Other integrated licensed software and services from New World may be purchased by Customer under the terms and conditions of this Agreement. 100 of 777 CONFIDENTIAL EVAN 12L1G 1116 (12L1A 1029) - black.doc Page 9 of 31 City of Evanston, IL EXHIBIT AA TOTAL COST SUMMARY AND PAYMENT SCHEDULE I. Total Cost Summary: Licensed Standard Software, Implementation Services, And Third Party Products DESCRIPTION OF COST COST A. LICENSED STANDARD SOFTWARE as further described in Exhibit A $290,000 1. Licensed Standard Software $453,000 2. Less Demonstration Site Discount (137,000) 3. Less Contract Signing Discount if Agreement is Executed by 12/11/12 (26,000) B. IMPLEMENTATION SERVICES 215,000 1. PROJECT MANAGEMENT as further described in Exhibit B 2. INTERFACE INSTALLATION SERVICES as further described in Exhibit B 3. IMPLEMENTATION AND TRAINING SERVICES as further described in Exhibit B 4. OTHER IMPLEMENTATION SERVICES as further described in Exhibit B 5. DATA FILE CONVERSION ASSISTANCE SERVICES as further described in Exhibit F 6. CUSTOM SOFTWARE/MODIFICATION SERVICES as further described in Exhibit G C. DEVELOPMENT SOFTWARE 9,000 1. DEVELOPMENT SOFTWARE as further described in Exhibit H ONE TIME PROJECT COST: $514,000 D. TRAVEL EXPENSES (Estimate) – billed as incurred $30,000 E. STANDARD SOFTWARE MAINTENANCE SERVICES – as further described in Exhibit C F. BUDGET ESTABLISHED FOR CUSTOMER REQUESTED STANDARD SOFTWARE ENHANCEMENTS / MODIFICATIONS AND / OR CUSTOM SOFTWARE as further described in Exhibit I $12,000 PRICING ASSUMES CONTRACT EXECUTION BY DECEMBER 11, 2012. 101 of 777 CONFIDENTIAL EVAN 12L1G 1116 (12L1A 1029) - black.doc Page 10 of 31 City of Evanston, IL Exhibit AA / COST SUMMARY AND PAYMENT SCHEDULE II. Payments for Licensed Standard Software, Implementation Services, and Third Party Products DESCRIPTION OF PAYMENT PAYMENT A. LICENSED STANDARD SOFTWARE as further detailed in Exhibit A $290,000 1. Amount invoiced upon Effective Date $58,000 2. Amount invoiced upon Go-Live of Financial Management Base Suite or 365 days after Effective Date, whichever occurs first 43,500 3. Amount invoiced upon Go-Live of Purchasing Base Module or 365 days after Effective Date, whichever occurs first 43,500 4. Amount invoiced upon Go-Live of Payroll Processing Module or 365 days after Effective Date, whichever occurs first 43,500 5. Amount invoiced upon Go-Live of Human Resources Management Base Suite or 365 days after Effective Date, whichever occurs first 43,500 6. Amount invoiced upon Go-Live of eEmployee Module or 365 days after Effective Date, whichever occurs first 58,000 B. IMPLEMENTATION SERVICES 215,000 1. Amount invoiced upon Project Kickoff Meeting $48,375 2. Amount invoiced upon acceptance of the Project Implementation Plan or 30 days after delivery, whichever occurs first 48,375 3. Amount invoiced upon Go-Live of Financial Management Base Suite or 365 days after Effective Date, whichever occurs first 48,375 4. Amount invoiced upon Go-Live of Human Resources Management Base Package or 365 days after Effective Date, whichever occurs first 18,475 5. Amount invoiced upon project completion or 540 days after the Effective Date, whichever comes first 51,400 C. DEVELOPMENT SOFTWARE 9,000 Amount invoiced upon delivery of Licensed Software (100%) 9,000 ONE TIME PAYMENTS $514,000 D. TRAVEL EXPENSES (*Estimate) $30,000* (These expenses are billed as incurred) 1 25 trips are anticipated E. STANDARD SOFTWARE MAINTENANCE SERVICES – as further detailed in Exhibit C F. BUDGET ESTABLISHED FOR CUSTOMER REQUESTED STANDARD SOFTWARE ENHANCEMENTS / MODIFICATIONS AND / OR CUSTOM SOFTWARE as further described in Exhibit I $12,000 ALL PAYMENTS ARE DUE WITHIN SIXTY (60) DAYS FROM RECEIPT OF INVOICE SUBJECT TO THE ILLINOIS LOCAL GOVERNMENT PROMPT PAYMENT ACT Billings are applied ratably to each deliverable included under the total one-time cost. If any deliverable is subject to sales tax, the tax will be calculated and added as applicable to each billing. 102 of 777 CONFIDENTIAL EVAN 12L1G 1116 (12L1A 1029) - black.doc Page 11 of 31 City of Evanston, IL EXHIBIT A LICENSED STANDARD SOFTWARE AND FEES License Fee for Licensed Standard Software And Documentation Selected By Customer : LOGOS.NET STANDARD APPLICATION SOFTWARE1,2,3 ITEM DESCRIPTION INVESTMENT FINANCIAL MANAGEMENT 1. Logos.NET Financial Management Base Suite $55,000 - General Ledger - Budget Management - Annual Budget Preparation - Accounts Payable - Revenue/Cash Receipting 2. Logos.NET Additional Financial Management Software - Asset Management 8,000 - Project Accounting 8,000 - Misc. Billing & Receivables 8,000 - Government (GASB) Reporting 16,000 - Bank Reconciliation 6,000 3. Expanded Revenue Collections - 3rd Party Receivables In terface (Batch) 14,000 4. Logos.NET Procurement Management Suite - Purchasing Base 16,000 - Requisition Processing 8,000 - Bid & Quote Management 8,000 - Contract Accounting 8,000 SUB -TOTAL FINANCIAL MANAGEMENT MODULES $155,000 PAYROLL & HUMAN RESOURCES SUITE 5. Logos.NET Human Resources Management Base Suite 45,000 - Payroll Processing - Personnel Management - Position Control 6. Logos.NET Human Resources - Employee Event Tracking 10,000 - Personnel Action Processing 10,000 103 of 777 CONFIDENTIAL EVAN 12L1G 1116 (12L1A 1029) - black.doc Page 12 of 31 City of Evanston, IL 7. Logos.NET Benefits Management - Benefits Administration 8,000 - COBRA Billing Administration 8,000 - Workers Compensation Administration 12,000 - Employee Retirement Tracking 12,000 8. Logos.NET Additional Payroll & HR Modules - Position Budgeting 10,000 - Benefit Tracking (Non-Employee) 10,000 SUB-TOTAL PAYROLL/HUMAN RESOURCES MODULES $125,000 eSUITE 9. eSuite Base Software 16,000 10. eFinance - eSupplier 9,000 - eBid 9,000 - ePayments 9,000 11. eHR - eEmployee 24,000 - eTimesheets 12,000 SUB-TOTAL PAYROLL/HUMAN RESOURCES MODULES $79,000 BUSINESS ANALYTICS 12. Finance Analytics - Includes 10+ users 15,000 13. Dashboards for Financial Management 12,000 14. Human Resource/Payroll Analytics - Includes 10+ users 15,000 15. Dashboards for Human Resources 12,000 SUB-TOTAL BUSINESS ANALYTICS SOFTWARE MODULES $54,000 104 of 777 CONFIDENTIAL EVAN 12L1G 1116 (12L1A 1029) - black.doc Page 13 of 31 City of Evanston, IL AUTHORIZED USERS 16. Site License for up to 500 Authorized Users 4 40,000 NEW WORLD STANDARD SOFTWARE LICENSE FEE $453,000 Less Demonstration Site Discount (137,000) Less Contract Signing Discount if Agreement is executed by 12/11/12. (26,000) TOTAL SOFTWARE LICENSE FEE 5,6 $290,000 Note: A Site License is included for this solution. This Site License entitles the City of Evanston to 500 authorized users for the Standard Software licensed in Exhibit A, to be divided up between applications. The Site License is available to only the affiliated Public Administration agencies within the City of Evanston. ENDNOTES 1 Personal Computers must meet the minimum hardware requirements for New World Systems' Logos.NET product. Microsoft Windows XP or greater with IE 7.0 or greater is the required operating systems for all client machines. Windows 2008 Server is required for the Application Server(s), Web Server(s) and Database Server. Microsoft SQL Server 2008 is required for the Database Server. 2 New World Systems' Logos.NET product requires Microsoft Windows 2008 Server and Microsoft SQL Server 2008 including required Client Access Licenses (CALs) and Windows Server 2008 External Connector (EC) licenses for applicable Microsoft products. Servers must meet minimum hardware requirements provided by New World Systems. 3 Suggested minimum: 100MB Ethernet Network. 10MB CAT5 Ethernet Network may have less than adequate response time. Further consultation would be required to assess your network. 4 Additional cost per group of 5 for authorized users is $2,500. This pricing is protected for eighteen (18) months from Effective Date. After 18 months, the additional cost per group of 5 for authorized users is $5,000. 5 Prices assume that all software proposed is licensed. 6 Any taxes or fees imposed are the responsibility of the purchaser and will be remitted when imposed. 105 of 777 CONFIDENTIAL EVAN 12L1G 1116 (12L1A 1029) - black.doc Page 14 of 31 City of Evanston, IL EXHIBIT B PROJECT MANAGEMENT, IMPLEMENTATION AND TRAINING SUPPORT SERVICES 1. Project Management Services New World shall act as Project Manager to assist Customer’s management in implementing the Exhibit A software. This responsibility will include documenting, coordinating and managing the overall Implementation Plan with Customer’s management and the Customer Liaison. Project Management Services include: a) a summary level Implementation Plan; b) a detail level Implementation Plan; c) revised Implementation Plans (if required); d) bi -weekly project status reports; and e) project status meetings  a project review (kickoff) meeting at Customer’s location  progress status meeting(s) will occur during implementation via telephone conference or at Customer’s location; and  a project close-out meeting at Customer’s location to conclude the project. The implementation services fees described in Exhibit AA include Project Management fees for a period up to 15 months after the Effective Date. 2. Implementation and Training Support Services Based on the Licensed Standard Software listed on Exhibit A, up to 100 days of New World implementation and training support services have been allocated for this project. Excess services requested shall be billed at the Daily Rate and only provided at the written request of Customer. Avoiding or minimizing custom or modified features will aid in keeping the support costs to the amount allocated. Customer agrees to reimburse New World for support trips canceled by Customer less than five (5) days before the scheduled start date to cover New World’s out-of-pocket costs. The recommended implementation and training support services include: a) implementation of each package of Licensed Standard Software; and b) Customer training and/or assistance in testing for each package of Licensed Standard Software. The project management, implementation and training support services provided by New World may be performed at Customer’s premises and/or at New World national headquarters in Troy, Michigan (e.g., portions of project management are performed in Troy). 3. Interface Installation Service New World shall provide interface installation services as described in this paragraph below. These services do not include hardware and/or third party product costs which shall be Customer’s responsibility, if required. Whenever possible, these services will be done remotely, resulting in savings in Travel Expenses and Time. If on-site installation and training is required, Customer will be responsible for the actual Travel Expenses and Time. The services include the following interfaces. a) Bank Reconciliation b) 3rd Party Receivables (Batch) for Rec Track c) 3rd Party Receivables (Batch) for Harris Utility Billing 106 of 777 CONFIDENTIAL EVAN 12L1G 1116 (12L1A 1029) - black.doc Page 15 of 31 City of Evanston, IL Exhibit B / PROJECT MANAGEMENT, IMPLEMENTATION AND TRAINING SUPPORT SERVICES 4. Hardware Quality Assurance Service New World shall provide Hardware Systems Assurance of Customer’s Logos.NET server(s). These services do not include hardware and/or third party product costs which shall be Customer’s responsibility, if required. Whenever possible, these services will be provided remotely, resulting in savings in travel expenses and time. If on- site installation is required, Customer will be responsible for the actual travel expenses and time. a) Hardware Quality Assurance Services (Standard) Environment: Hardware Systems Assur ance and Software Installation: - Assist with High Level System Design/Layout - Validate Hardware Configuration and System Specifications - Validate Network Requirements, including Windows Domain - Physical Installation of New World Application Servers - Install Operating System and Apply Updates - Install SQL Server and Apply Updates - Install New World Applications Software and Apply Updates - Establish Base SQL Database Structure - Install Anti-Virus Software and Configure Exclusions - Install Automated Backup Software and Configure Backup Routines - Configure System for Electronic Customer Support (i.e. NetMeeting) - Tune System Performance Including Operating System and SQL Resources - Test High Availability/Disaster Recovery Scenarios (if applicable) - Provide Basic System Administrator Training and Knowledge Transfer - Document Installation Process and System Configuration 5. Additional Services Available Other New World services may be required or requested for the following: a) additional software training; b) tailoring of Licensed Standard Software by New World technical staff and/or consultation with New World technical staff; c) New World consultation with other vendors or third parties; d) modifying the Licensed Standard Software; e) designing and programming Licensed Custom Software; and f) maintaining modified Licensed Standard Software and/or custom software. Customer may request these additional services in writing using New World’s Request For Service (RFS) procedure (or other appropriate procedures mutually agreed upon by Customer and New World and will be provided at the Daily Rate). 107 of 777 CONFIDENTIAL EVAN 12L1G 1116 (12L1A 1029) - black.doc Page 16 of 31 City of Evanston, IL EXHIBIT C STANDARD SOFTWARE MAINTENANCE AGREEMENT (SSMA) This Standard Software Maintenance Agreement (SSMA) between New World and Customer sets forth the standard software maintenance support services provided by New World. 1. SSMA Period New World shall provide Customer no-charge SSMA for a period of 365 days from installation of Licensed Standard Software. This SSMA shall remain in effect for a term of five (5) years (the SSMA term) beginning on the first day after the end of the no-charge SSMA period (“Start Date”) and ending on the same calendar date at the conclusion of the SSMA term. 2. Services Included New World shall provide the following services during the SSMA term. a) upgrade files, including new releases, to the Licensed Standard Softwar e (prior releases of Licensed Standard Software application packages are supported no longer than nine (9) months after a new release is announced by New World); b) temporary fixes to Licensed Standard Software (see paragraph 6 below); c) revisions to Licensed Documentation; d) reasonable telephone support for Licensed Standard Software on Monday through Friday from 8:00 a.m. to 8:00 p.m. (Eastern Time Zone); and e) invitation to and participation in user group meetings. Items a, b, and c above will be distributed to Customer by electronic means. Additional support services are available as requested by Customer at the Daily Rate. 3. Maintenance for Modified Licensed Standard Software and Custom Software Customer is advised that if it requests or makes changes or modifications to the Licensed Standard Software, these changes or modifications (no matter who makes them) make the modified Licensed Standard Software more difficult to maintain. If New World agrees to provide maintenance support for Custom Software or Licensed Standard Software modified at Customer’s request, or for prior releases of New World’s software, then the additional New World maintenance or support services provided shall be billed at the Daily Rate. 4. Billing Maintenance costs will be billed annually. 108 of 777 CONFIDENTIAL EVAN 12L1G 1116 (12L1A 1029) - black.doc Page 17 of 31 City of Evanston, IL Exhibit C / STANDARD SOFTWARE MAINTENANCE AGREEMENT 5. Additions of Software to Maintenance Agreement Additional Licensed Standard Software licensed from New World will be added to the SSMA ninety (90) days after delivery. Costs for the maintenance for the additional software will be billed to Customer on a pro rata basis for the remainder of the maintenance year and on a full year basis thereafter. 6. Requests for Software Correction on Licensed Standard Software At any time during the SSMA term, if Customer believes that the Licensed Standard Software does not conform to the warranties provided under this Agreement, Customer must notify New World in writing that there is a claimed defect and specify which feature and/or report it believes to be defective. Before any notice is sent to New World, it must be reviewed and approved by the Customer Liaison. Documented examples of the claimed defect must accompany each notice. New World will review the documented notice and when a feature or report does not conform to the published specifications, New World will provide software correction service at no charge. A non- warranty request is handled as a billable Request For Service (RFS) provided at the Daily Rate. The no-charge software correction service does not apply to any of the following: a) situations where the Licensed Standard Software has been changed by anyone other than New World personnel; b) situations where Customer’s use or operations error causes incorrect information or reports to be generated; and c) requests that go beyond the scope of the specifications set forth in the current User Manuals. 7. Maintenance Costs for Licensed Standard Software Packages Covered for .NET Server(s) New World agrees to provide software maintenance at the costs listed below for the New World Licensed Standard Software packages described in Exhibit A. Annual Maintenance Cost 365 Days No charge Year 2 $81,540 Year 3 81,540 Year 4 81,540 Year 5 81,540 For a comparable range of services, New World agrees that the increase in the annual maintenance cost for years 6 through 10 shall not exceed 3% per year over the prior year. 109 of 777 CONFIDENTIAL EVAN 12L1G 1116 (12L1A 1029) - black.doc Page 18 of 31 City of Evanston, IL EXHIBIT D NEW WORLD SYSTEMS CORPORATION NON-DISCLOSURE AND SECURITY AGREEMENT FOR THIRD PARTIES This Agreement, when accepted and executed by New World, grants the undersigned the permission to use and/or have limited access to certain New World Systems Corporation (New World) proprietary and/or confidential information. In stalled At: City of Evanston Located At: 2100 Ridge Avenue Customer Name Evanston, IL 60201 Authorized Signature of Customer: ________________________________ _______________________________ ______________________________ Name (Please Print or Type) Title Signature In exchange for the permission to use or have access to New World proprietary and/or confidential information, including without limitation, New World software and/or documentation, the organization and individual whose names appear below, agree to the following: 1. No copies in any form will be made of New World proprietary or confidential information without the expressed written consent of New World’s President, including without limitation, the following: a) Program Libraries, whether source code or object code; b) Operating Control Language; c) Test or Sample Files; d) Program Listings; e) Record Layouts; f) All written confidential or proprietary information originating from New World including without limitation, documentation, such as user manuals and/or system manuals; and/or g) All New World Product Bulletins and/or other New World Product related materials. 2. New World software, New World documentation, or other proprietary or confidential information shall not be used for any purpose other than processing the records of the Customer identified above as permitted in the Customer’s Standard Software License and Services Agreement with New World. 3. The undersigned agree(s) that this Agreement may be enforced by any appropriate remedy available to New World. If it is determined that the money damages caused by the undersigned’s failure to comply with the foregoing terms are difficult to ascertain, they are hereby estimated at liquidated damages of no less than three times the then-current License Fees for the License Software provided to Customer under the Standard Software License and Service Agreement between Customer and New World. Agreed and Accepted by Third Party (Organization) Agreed and Accepted by Third Party (Individual) Organization: ____________________________________ Individual: ___________________________________ By: ____________________________________________ By: ________________________________________ Title: __________________________________________ Title: _______________________________________ Date: __________________________________________ Date: _______________________________________ ___________________________________________ Accepted and Approved by New World Systems Corp. By: ________________________________________ Title: _______________________________________ Date: _______________________________________ 110 of 777 CONFIDENTIAL EVAN 12L1G 1116 (12L1A 1029) - black.doc Page 19 of 31 City of Evanston, IL EXHIBIT E DEMONSTRATION SITE DISCOUNT New World has provided Customer a significant discount in exchange for the privilege of using Customer’s site for demonstration purposes. Accordingly, after the Licensed Software has been delivered and installed, Customer agrees to act as a demonstration site for prospective New World customers. Customer also agrees to serve as a reference or remote demonstration site on the telephone for prospective New World customers. By agreeing to be a demonstration site, Customer is not necessarily endorsing the New World software and Customer will not actively participate in any type of marketing and advertising campaign for or on behalf of New World. Demonstrations will be coordinated with the appropriate Customer personnel and will be scheduled to minimize the interruption to Customer’s operations. New World will provide Customer reasonable notice for preparation. 111 of 777 CONFIDENTIAL EVAN 12L1G 1116 (12L1A 1029) - black.doc Page 20 of 31 City of Evanston, IL EXHIBIT F DATA FILE CONVERSION ASSISTANCE New World will provide conversion assistance to Customer to help convert the existing data files specified below. If additional files are identified after the contract execution, estimates will be provided to Customer prior to New World beginning work on those newly identified files. 1. General a) This conversion effort includes data coming from one unique data source, not multiple sources. b) No data cleansing, consolidation of records, or editing of data will be part of the data conversion effort. Data cleansing, removal of duplicate records, and editing must take place by Customer prior to providing the data to New World 2. New World Responsibilities a) New World will provide Customer with a conversion design document for signoff prior to beginning development work on the data conversion. No conversion programming by New World will commence until Customer approves this document. b) New World will provide the data conversion programs to convert Customers data from a single data source to the New World Licensed Standard Software for the specified files that contain 500 or more records. c) As provided in the approved project plan for conversions, New World will schedule a conversion analysis trip and a separate data conversion testing trip to Customer’s location. The conversion testing trip for each application is a billable support trip, using standard Exhibit B daily billable rates, which is scheduled in conjunction with the delivery of the converted data to the Customer. d) New World will provide the Customer up to ten test sets of the converted data. Additional test sets requested may/will require additional conversion costs. e) New World will provide the standard conversion record layouts to the Customer and convert the available data elements defined in the standard conversion record layouts to include JDE media objects. f) Up to ten years of historic data will be converted by New World. 3. Customer Responsibilities a) Customer will provide data in standard conversion r ecord layouts as provided by New World. Submitted data files must include an accurate count of records contained in the files. b) Data will be submitted to New World in one of the following formats: AS/400 files, Microsoft SQL Server database, Microsoft Access database, Microsoft Excel Spreadsheet, or an ASCII- format delimited text file. Data and databases will be transferred using the New World ftp site. c) Customer understands that files or tables containing less than 500 records or table entries will n ot be converted. d) As provided in the project plan for conversions, Customer will provide a dedicated resource in each application area to focus on conversion mapping and testing. This includes dedicating a support person(s) whenever New World staff is on site regarding conversions. Roughly a one to one commitment exists for Customer commitment and New World commitment. Customer understands that thorough and timely testing of the converted data by Customer personnel is a key part of a successful data conversion. e) Customer agrees to promptly review conversion deliveries and signoff on both the conversion design document and on the final conversion after the appropriate review. Applying the converted data to the production (Live) environment will con stitute conversion acceptance by Customer. f) If the Customer cannot provide data in the format defined in New World’s standard conversion record layouts then New World will map the data to New World’s standard conversion record layout at the Daily Rate. The Customer must provide complete file and field definitions for New World to map the data. 112 of 777 CONFIDENTIAL EVAN 12L1G 1116 (12L1A 1029) - black.doc Page 21 of 31 City of Evanston, IL Exhibit F / DATA FILE CONVERSION ASSISTANCE 4. Files to be converted Up to 6 files from the following possible sources are included. Financial -Vendor Information -Asset Management (Fixed Assets) -General Ledger/Budget History -Purchase Order History Payroll -Employee Information -Employee Detailed Earnings History 113 of 777 CONFIDENTIAL EVAN 12L1G 1116 (12L1A 1029) - black.doc Page 22 of 31 City of Evanston, IL EXHIBIT G CUSTOMER REQUESTED STANDARD SOFTWARE ENHANCEMENTS / MODIFICATIONS AND / OR CUSTOM SOFTWARE 1. Definition of Project New World will provide the Customer requested Standard Software Enhancements and/or Custom Software as discussed below to address the Customer’s requirements. Customer agrees to cooperate in not making modifications and enhancements too extensive as defined in the 2(b)(1) procedure below. An analysis and assessment to verify the scope of effort for the project will be conducted. A revised estimate for the modifications/interfaces may be provided at the conclusion of the assessment. Customer may elect to cancel or proceed with the modifications/interfaces based on the revised estimate. Capabilities included in the initial scope: a) Custom Software/Interfaces (1 ) Journal Import – Duncan AutoProcess – Parking Tickets: A one way user initiated batch process to import project journal transactions, not tied to a journal transaction, from a third party system to New World’s general ledger. With New World providing consultation, Customer is responsible for obtaining technical contacts and/or technical specifications from the third parties involved above. 2. Methodology to Provide Enhancements and/or Custom Software a) Definition of New World’s Responsibility This project includes the following activities to be performed by New World. (1) Review of required features with Customer. Only items identified in Paragraph 1 above will be provided in this implementation plan. (2) Preparation of Requirements Document (RD) to include:  Detailed description of the required feature  menu samples  screen samples  report samples (3) Programming and programming test. 114 of 777 CONFIDENTIAL EVAN 12L1G 1116 (12L1A 1029) - black.doc Page 23 of 31 City of Evanston, IL Exhibit G / CUSTOMER REQUESTED STANDARD SOFTWARE ENHANCEMENTS / MODIFICATIONS AND / OR CUSTOM SOFTWARE (4) On -site training, testing and/or other support services at the Daily Rate. For modification requiring over five (5) days of work, New World utilizes a design document procedure [see 2(b)(1) below]. For smaller modifications, New World uses a Request For Service (RFS) procedure. Both procedures are reviewed with Customer at a pre-installation planning meeting. The RFS procedure utilizes a form with a narrative description and supporting documentation if applicable to define the work to be done. b) Implementation Schedule Activity Targeted Time Period (1) Complete Design Review with Customer Staff. Customer agrees to be reasonable and flexible in not attempting to design the modifications to be more extensive than called for in the scope (cost and schedule) of this project. To be determined (2) New World submits completed RD to Customer. To be determined (3) RD is accepted and signed off by Customer (no programming will be done by New World until the formal sign-off and Customer’s authorization to proceed in writing). To be determined (4) New World completes programming from RD and provides modified software to Customer. To be determined (5) Software Modification Acceptance Test based on RD. To be determined c) Customer’s Responsibility All Customer-requested changes after RD sign-off must be documented by Customer and authorized in writing including potential costs, if any. Additional changes will most likely delay the schedule and may increase the cost. 115 of 777 CONFIDENTIAL EVAN 12L1G 1116 (12L1A 1029) - black.doc Page 24 of 31 City of Evanston, IL EXHIBIT H DEVELOPMENT SOFTWARE The following Development Software modules, when developed, will be delivered to Customer as Licensed Standard Software: eSUITE 1. eFinance - eMiscellaneous Billing Implementation, training, support services, and SSMA costs are not included in this Agreement. SSMA costs will be added to Customer’s current SSMA fees as described in Exhibit C to this Agreement. Implementation, training, and support services associated with the Development Software will be provided at the Daily Rate. Payment terms for the Development Software are described in Exhibit AA. 116 of 777 CONFIDENTIAL EVAN 12L1G 1116 (12L1A 1029) - black.doc Page 25 of 31 City of Evanston, IL EXHIBIT I BUDGET ESTABLISHED FOR CUSTOMER REQUESTED STANDARD SOFTWARE ENHANCEMENTS / MODIFICATIONS AND / OR CUSTOM SOFTWARE 1. Establish a Budget for Software Enhancements and/or Custom Software As described in Exhibit AA, Customer has allocated a budget of $12,000 to provide customer specific Standard Software Enhancements, Modifications, or Custom Software. Customer may elect to proceed by providing New World with a written Notice to Proceed. Upon receipt of a Notice to Proceed, New World shall invoice Customer for 60% of the associated costs, which Customer agrees to pay within thirty (30) days of invoice. The remaining 40% shall be invoiced upon delivery of the item requested, which Customer agrees to pay within thirty (30) days of invoice. 2. Notice to Proceed After receiving a written Notice to Proceed by Customer, New World will provide Customer the requested Standard Software Enhancements and/or Custom Software as specified in the Notice and/or as further discussed below. Customer agrees to cooperate in not making modifications and enhancements too extensive as defined in the 3(b)(1) procedure below. An analysis and assessment (“Assessment”) to confirm the scope of effort for the specified work will be conducted prior to beginning actual programming work on Customer’s required enhancement(s). If the Assessment exceeds the budget in this Exhibit, at Customer’s request, New World will provide a revised estimate for the modifications/interfaces. Within thirty (30) days of receipt of New World’s revised estimate, Customer shall notify New World whether it will proceed with the modifications/interfaces based on the revised estimate by providing New World a new Notice to Proceed. 3. Methodology to Provide Enhancements and/or Custom Software a) Definition of New World’s Responsibility This project includes the following activities to be performed by New World. (1) Review of required features with Customer. Only items identified in the Assessment above will be provided in this implementation plan. (2) Preparation of Requirements Document (RD) to include a detailed description of the required feature. (3) Programming and programming test. (4) On -site training, testing and/or other support services using Exhibit B rates and fees. 117 of 777 CONFIDENTIAL EVAN 12L1G 1116 (12L1A 1029) - black.doc Page 26 of 31 City of Evanston, IL Exhibit I / BUDGET ESTABLISHED FOR CUSTOMER REQUESTED STANDARD SOFTWARE ENHANCEMENTS / MODIFICATIONS AND / OR CUSTOM SOFTWARE b) Implementation Schedule Activity Targeted Time Period (1) Complete Design Review with Customer Staff. Customer agrees to be reasonable and flexible in not attempting to design the modifications to be more extensive than called for in the scope (cost and schedule) of this project. To be determined (2) New World submits completed RD to Customer. To be determined (3) RD is accepted and signed off by Customer (no programming will be done by New World until the formal sign-off and Customer’s authorization to proceed in writing). To be determined (4) New World completes programming from RD and provides modified software to Customer. To be determined (5) Software Modification Acceptance Test based on RD. To be determined c) Customer’s Responsibility All Customer-requested changes after RD sign-off must be documented by Customer and authorized in writing including potential costs, if any. Additional changes will most likely delay the schedule and may increase the cost. 118 of 777 CONFIDENTIAL EVAN 12L1G 1116 (12L1A 1029) - black.doc Page 27 of 31 City of Evanston, IL EXHIBIT J ACCEPTANCE TESTING Each application of Licensed Software shall be deemed to have been accepted upon the successful completion of either Criteria 1 or Criteria 2 (listed below) whichever occurs first. Acceptance Testing is successful under either Criteria 1 or Criteria 2 unless the Licensed Software application contains a warranty defect which substantially impairs the value and Customer’s use of the Licensed Software. Any claimed defects must be documented in writing as set forth in Exhibit C. Criteria 1: Using Exhibit B support service Daily rates, New World shall assist Customer in conducting the following software Acceptance Test. Following published specifications using established procedures and controls, the test criteria includes: 1. the successful entering and editing of a representative sample of transactions; 2. the successful processing of a representative sample of file maintenance transactions for the master file transactions; and 3. the successful generation of standard output reports. Testing under Criteria 1 may be completed before Customer has gone “live” on the application. If Criteria 1 is used, Customer agrees to provide the requisite resources to timely complete the Acceptance Test procedure. If Customer unreasonably delays the start of the Criteria 1 test procedure for more than fourteen (14) calendar days beyond the designated test date, then successful software acceptance shall be deemed to have occurred for that application of Licensed Software on the fifteenth (15th) day after the designated test date. Criteria 2: Successful acceptance of each application of Licensed Software delivered shall be deemed to have occurred thirty (30) days after Customer begins using the application of Licensed Software to produce data or output which is distributed for actual use and/or otherwise used as “live data”. 119 of 777 CONFIDENTIAL EVAN 12L1G 1116 (12L1A 1029) - black.doc Page 28 of 31 City of Evanston, IL EXHIBIT K TRAVEL POLICY REIMBURSEMENT OF EMPLOYEE BUSINESS EXPENSES In order to comply with IRS and company policies, all expense reports must be properly documented. “Properly documented” means providing valid receipts, explanations and other information required by company policy. Expenses that are not properly documented will not be reimbursed. This policy is subject to change at New World’s discretion without notice. 1. Receipts In general: Original detailed receipts from third parties are required for all expenditures except mileage and per diem allowance. (Photocopies of receipts are not acceptable.) Examples of original receipts include: hotel bills, rental car receipts, receipts attached to airline tickets, detailed restaurant checks, and cash register receipts. Where expenses have been charged to a credit card, the original credit card voucher must be attached as well (Photocopies of vouchers are not acceptable.) A credit card voucher or statement alone is not sufficient for expense report purposes. For air travel: Boarding passes, ticket stubs and travel agent itineraries must be submitted. If you paid for the airfare yourself, you must also submit your airline receipt and credit card voucher or other valid proof of payment. For E- tickets: although there is no ticket stub to turn in, please submit boarding passes, itineraries and all other documentation provided by the travel agent and airline. For rental cars: The final rental contract receipt and credit card voucher must be submitted. For restaurants: Tear-off tabs and handwritten receipts for cash will generally not be accepted if they exceed $25. All receipts must clearly indicate: Seller’s name/location, date, amount, method of payment, and a detailed description of charges. In those rare cases where you have lost a receipt or did not get one, provide the above information along with an explanation of why there is no receipt. Do not cross out or change any of the information on a receipt. If explanations are required, make them on a separate sheet or in a blank space on the receipt. Illegible or altered receipts will not be accepted. A substituted receipt will not be accepted. The Company will retain your original receipts and expense reports for at least a year, should you ever need access to them. 2. Business Purpose Every reimbursable expenditure must have a business purpose associated with it. For travel related expenses, the nature of the trip should be clearly described on the expense report. Entertainment and employee relations expenses require the name of the prospect/Customer and the event, type of entertainment, location/establishment name, the number of people entertained, their names, and the business purpose. All other reimbursable expenses require an explanation of the business purpose or benefit of the expenditure. 120 of 777 CONFIDENTIAL EVAN 12L1G 1116 (12L1A 1029) - black.doc Page 29 of 31 City of Evanston, IL Exhibit K / TRAVEL POLICY Reimbursable Expenses The following types of expenses are generally considered reimbursable: 1. Mileage You will be reimbursed for the daily business use of your personal vehicle when such mileage exceeds your normal roundtrip commuting mileage. Example: Susan Jones lives 20 miles from the office, making her normal roundtrip commuting mileage equal to 40. If she travels 50 miles to the airport on Monday, she will be reimbursed for 10 miles for that day (50 miles driven that day less her normal 40 mile daily commute). You will not be reimbursed for business mileage if the total distance driven is less than your normal commuting mileage on the days you drove. All approved miles traveled on a Saturday, Sunday or company holiday will be paid if you are on authorized company business that day. The mileage reimbursement covers all variable vehicle expenses, including, but not limited to: gas, oil, tires, insurance, maintenance, licenses, depreciation, wear-and-tear, damage, deductibles, interest, loan or lease payments, replacement rental, liability, etc. Employees are required to keep accurate records of their business mileage in accordance with IRS regulations. Those records must be made available to the company upon request. Mileage Reimbursement Rates The costs of driving a vehicle vary depending on the number of miles driven and other factors. Certain costs, like fuel, depreciation, etc., increase with each additional mile driven. Other costs, like insurance, car payments, etc., stay about the same regardless of the number of miles driven and are personal costs, in large part. To address this, New World has two reimbursement mileage rates: 1. Under 400 Miles Per Week: For weeks where your reimbursable mileage is 400 miles or less, you will be reimbursed at the standard rate of $.43 per mile, or 2. Over 400 Miles Per Week: For weeks where your reimbursable mileage is more than 400 miles, you will be reimbursed at the standard rate of $.43 per mile for the first 400 miles; All miles driven in excess of 400 miles per week will be reimbursed at the high mileage rate of $.33 per mile. 2. Parking, Tolls, etc. The company will reimburse you for parking, tolls, and certain other fees associated with vehicle business travel that are not otherwise covered by the mileage reimbursement. When parking overnight or longer, you must use the overnight, deck or long-term parking lots to avoid excessive parking costs. Any excessive parking expense will not be reimbursed. 3. Airfare The authorized mode of air travel for company business in the United States is coach economy class. The company does not pay any premium or additional charge for first class or other upgraded service. Under current policy, you may choose to participate in Frequent Flyer programs as long as actual flights are chosen based on lowest fares, not maximizing personal mileage credits. 121 of 777 CONFIDENTIAL EVAN 12L1G 1116 (12L1A 1029) - black.doc Page 30 of 31 City of Evanston, IL Exhibit K / TRAVEL POLICY Air travel is not allowed to destinations that are within 200 miles of your home or local office or in any situation where it is more economical to drive rather than fly. All trips should originate from the major airport that is nearest to our local office (Detroit Metro for Troy office employees) unless it is less expensive to use a different airport. You are expected to book airline reservations 14 days in advance if possible to take advantage of reduced rate fares. You’re expected to accept the lowest fare with New World’s preferred carrier, connecting flights, and alternative flights, which depart within 2 hours of your desired departure time. The recommendations of New World’s Authorized travel Agent should normally be followed. Air travel reservations must be booked through a company-approved travel agent who will bill New World directly for the expense. In certain rare cases reservations may be made directly with the carrier as a result of flight cancellations and necessary last minute changes in travel plans. In cases where you directly pay for air fare yourself you must obtain a detailed receipt and submit it for reimbursement along with your credit card voucher or other proof of payment, boarding passes and any ticket stubs. Your boarding passes, ticket stubs (unless using an E-ticket), and travel agent’s itinerary must be submitted with your expense report for all air travel—regardless of whether the company or you paid the bill. If your itinerary differs from the actual flights you made, provide an explanation on the itinerary. Unused Tickets Unused tickets are valuable and must be returned to the controller’s office immediately so that proper credit can be received. Do not keep unused tickets or try to convert them in any way for future use or gain. 4. Rental Cars Compact cars should normally be rented. Full-size vehicles and vans may only be rented if groups exceeding 4 people or oversize packages must be transported and it is more economical to rent a larger vehicle. Every effort should be made to share rental cars when attending common events with other New World employees. You should return rental cars with a full tank of gas. Rental agencies charge excessive gasoline prices (currently $6.00/gallon or more) to refuel a vehicle. While New World will reimburse you for normally-priced gasoline you put into rental cars, we will not reimburse employees for excessive rental agency fuel charges that exceed $10 per rental. Fill up in the morning or night before if you’re not sure you’ll have time when you return the car. If you use a rental car on a trip that originates from your home or office, you may claim the standard mileage rate for the business mileage (minus normal commuting mileage), but the cost of the rental car itself and gas, etc. will not be reimbursed. In certain circumstances a Customer may request or allow you to drive a rental car to a location beyond 200 miles from your home or office. This will be allowed only if an authorized Customer representative agrees in writing to reimburse New World for the full cost of the rental car and all driving time at standard rates. National Car Rental (NCR) To save money and better control expenses, the company maintains a corporate account with National Car Rental. Our account recap number can be found on your NCR card. You must use National unless they do not have a rental car available at that location. The collision damage waiver and personal accident insurance should be declined on all business rentals made under our regular NCR corporate plan. When renting your vehicle, verify that they are charging you the correct rate, which is usually stated on the itinerary from our travel agent. It’s most economical to return the car to the same location where you originally rented it. If you must return the car to another location, be aware that substantial additional charges will be assessed by National based on the distance between the origination and drop-off offices. 122 of 777 CONFIDENTIAL EVAN 12L1G 1116 (12L1A 1029) - black.doc Page 31 of 31 City of Evanston, IL Exhibit K / TRAVEL POLICY 5. Ground Transportation When renting a car is not more economical, the company will reimburse you for the costs of ground transportation, including taxi cabs, shuttle services, bus fares, etc. including up to a 15% tip where appropriate. Cabs in many large cities/airports can provide a detailed machine printed receipt. Such receipts should be obtained whenever possible. Share cab rides with other New World employees whenever possible to save money. On trips that exceed 2 days: Cab fare will not be reimbursed if it would have been cheaper to rent a car. 6. Per Diem Allowances Standard Per Diem for Overnight Travel: A standard per diem is paid for each evening you stay overnight on business. The standard per diem amount is $36 for travel within the 48 continental U.S. states and $44 outside the continental U.S. The standard per diem is intended to cover all meals, tips of all kinds, and other incidental expenses for that evening and the next day. You may claim an additional $18 per diem on the day of your return if you arrive home after 7:00 p.m. (i.e., flight must arrive after 6:30 p.m.) You may claim an additional full per diem on the day of your return if you arrive home after midnight (i.e., flight must arrive after 11:30 p.m.) Standard Per Diem for One-Day Trips: On one-day trips you may depart and return the same day and not spend an evening out of town. In those cases, a $18 per diem may be claimed if you spend 12 hours or more away from home on company business and travel more than 50 miles away from your office. Billing and Special Situations: New World’s Customers are normally invoiced for all per diem allowances paid to employees for service trips. Sometimes our arrangements with Customers may specify a per diem amount that is higher or lower than the standard rates above for business reasons. As a general rule, this will not change the standard per diem allowance paid to employees. You will be notified in advance in writing if any exception to this general rule applies in a specific situation. 7. Lodging You are expected to stay in economy hotels/motels when traveling on company business (examples: Comfort Inns, many Holiday Inns, and other clean newer bargain motel chains, etc.) Lodging at higher priced luxury or resort hotels will not be reimbursed unless approved by the President, or Vice President - Finance as being necessary for business reasons—for example, staying at a resort location to attend a trade show or staying close to the prospect’s office during the sales process. Many hotels have government rates or special rates available to IBM or Microsoft Business Partners or guests of the city/county. You should always attempt to receive any reduced rate. Only room charges and taxes will be reimbursed for the days that official company business is conducted. Charges for personal purchases like health club fees, room service, movies, snack bars, restaurant meals, bar charges, personal items, etc. are not reimbursable. On extended trips, a laundry/dry cleaning allowance of $10 per week will be reimbursed for travelers on extended trips who have not returned home for over 7 consecutive days. 123 of 777 Contract for Licensing and Implementing Services to Replace the City’s Current Financial, Human Resources and Payroll System, M/W/EBE Waiver, New World Systems, 12-6-12 To: Martin Lyons, Assistant City Manager/Treasurer From: Joseph McRae, Deputy City Manager Subject: Contract for Licensing and Implementing Services to Replace the City’s Current Financial, Human Resources and Payroll System Date: December 6, 2012 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However, the Contract for Licensing and Implementing Services to Replace the City’s Current Financial Human Resources and Payroll System precludes subcontracting opportunities. Therefore, a waiver is granted. Cc: Martin Lyons, Assistant City Manager/CFO Jewell Jackson, Manager of Purchasing & Contracts Memorandum 124 of 777 For City Council meeting of December 10, 2012 Item A3.5 Business of the City by Motion: Annual Insurance Purchase/Renewals For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, Corporation Counsel Subject: Purchase of Insurance/Renewals– Property, Excess Liability & Excess Worker’s Compensation for FY 2013 Date: December 10, 2012 Recommended Action: Recommend approval to purchase the outlined policies. The policies will renew all insurance coverage for the City for Fiscal Year 2013. Quoted premium totals were $101,611 less than budgeted for FY2013. Total Premiums Property – Affiliated FM $179,463 General Liability (Excess) – CV Starr $200,673 Excess Worker’s Compensation – Safety National $95,437 Professional Liability (Medical Professional), now merged into General Liability policy $0 Crime – Chartis/AIG $7,216___ $482,789 Funding Source: Funding is provided by the Insurance Fund, Account Number 7800, Object Codes 62615 & 66044. Summary: The City is exposed to various risks of loss related to torts, theft, damage to and destruction of assets, errors and omissions, and natural disasters. Current insurance policies will expire on December 31, 2012. The City’s broker of record, Mesirow, Inc., took all insurance to underwriting and market. a. Property Insurance The City maintains commercial all-risk insurance to cover damage to City facilities and contents and other losses, including business interruption and loss of rents. The Memorandum 125 of 777 Page 2 of 3 coverage is subject to a deductible of $50,000 for each loss and each location. The Total Insured Value of this coverage is $512,027,639 for FY2013. The Law Department conducted an independent review of property insurance indications from 3 carriers, Affiliated FM (current carrier), C.N.A, and Chubb. The premium computations were based upon the Total Insured Value. Chubb was not competitive on pricing and indicated a $330,000 quote. C.N.A. was not competitive on deductible or pricing. Staff recommends award of property insurance renewal to Affiliated FM in the amount of $179,463. b. General Liability Insurance The City currently maintains a self-insured retention of $1.25 million with an additional layer of excess insurance totaling $20 million. For purposes of prudent risk management, it is advisable to maintain the current retention level and excess layer of coverage such that the City gains additional protection/insured risk in the event of a large loss. With the recent developments concerning Erie Health Center, the City reorganized its insurance coverage portfolio to prudently consolidate coverage under the GL policy. The removal of the policy previously placed through Western World resulted in an $11,236 premium savings to the City based upon 2012 premium cost. Our early budget projections anticipated an increase in our placements since carriers are holding the line in pricing while the market tightened. The Law Department worked with Mesirow to ensure that the City’s program was effectively marketed in order to obtain the most competitive pricing and terms. The chart attached (see Attachment A) sets forth the coverage to be purchased, the cost for FY2012 expiring, and the FY2013 estimated premiums. This policy renewal includes additional coverage for sexual abuse claims and terrorism claims. Quotes received from ACE and Munich Re were not competitive on price or excess limits. Staff recommends renewal with incumbent carrier C.V. Starr for $200,673. c. Other Insurance Policies The City also maintains in place insurance for the following areas: Excess Workers Compensation and Crime. Staff recommends award of Property, Excess Liability, Crime and Excess Workers Compensation renewal policies to the insurance companies as set forth on the attached chart. These amounts are to be expended from the Insurance Fund which has sufficient funds available for this purpose. d. Total Premiums The chart below compares quoted premiums to a projected budget. The $470,000 projected budget number is inclusive of the 3 quoted policies. Excess Worker’s Compensation is a separate budgeted line item in the Insurance Fund. Quoted premium totals were $101,611 less than budgeted for FY2013. 126 of 777 Page 3 of 3 2013 Premium 2013 Budget Property $179,463 General Liability – Excess $200,673 (below) Crime $7,216 __________ $387,352 $470,000 Excess Worker’s Compensation $95,437 $114,400 Total: $482,789 $584,400 ($101,611 below budget) The total premium cost of $482,789 for FY13 compares favorably with the net premium cost of $456,812 for FY12, which does not include the $49,616 in commission assessed to the prior broker of record. Adding in those commissions to the net premiums resulted in a total cost of $506,428, for premium plus commission for FY12 coverage. All premiums obtained for coverage this year do not have any commission payable to our current broker. Legislative History: N/A. Attachments: Exhibit A, Premium Summary 127 of 777 City of Evanston Premium Summary and Comparison 12/31/2011-12 Expiring 12/31/2012-13 Renewal Primary Casualty Carrier CV Starr CV Starr Deductible 1,250,000 1,250,000 Limit 20Mil Limited Sexual Abuse 20Mil Includes Sexual Abuse Premium - Gross 200,214 Premium Net including TRIA 180,193 193,700 Surplus Lines N/A 6,973 TOTAL Premium 180,193 200,673 Property Carrier Affiliated FM Affiliated FM Deductible 50,000 per loss plus 100,000 Flood 100,000 Quake 50,000 per loss plus 100,000 Flood 100,000 Quake Limit 500Mil 500Mil Premium - Gross incl TRIA 197,298 Premium - Net incl TRIA 167,703 179,463 Workers Compensation Carrier Safety National Safety National Deductible $600,000 SIR - Police/EMT/Fire $550,000 SIR all other $600,000 SIR - Police/EMT/Fire $600,000 SIR all other Limit WC- Statutory EL 1m/1m/1m WC- Statutory EL 1m/1m/1m Premium - Gross 101,700 Premium - Net TBA 95,437 Crime Carrier Chartis Chartis Deductible 25,000 25,000 Limit 2Mil 2Mil Premium - Net 7,216 7,216 128 of 777 For City Council meeting of December 10, 2012 Item A3.6 Business of the City by Motion: Print Contract for Recreation/Highlights & Camp Guide For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Douglas J. Gaynor, Director of Parks, Recreation & Community Services Subject: Approval of Contract for printing Recreation & Arts Activities Guide and Annual Camp Guide ( Bid #12-181) Date: December 4, 2012 Recommended Action: Staff recommends that the City Council authorize the City Manager to execute a two- year contract for printing and mail preparation of Recreation & Arts Activities Guide, which includes the Highlights newsletter, and the annual summer camp guide (8 total publications) option #2, in the amount not to exceed $121,400 with Action Printing (N6637 Rolling Meadows Drive, Fond du Lac, Wisc.). The city has an option to renew the contract for a third year with a two percent increase in price. Funding Source: Funding is provided by the Parks, Recreation and Community Services Department’s Recreation General Support business unit 3020.62210. Revenue from listings by outside arts organizations and artists, as well as display advertising, is budgeted at $30,000 for the two-year period, which helps offset the cost of the publication. Staff will be able to sell full color advertising at a higher price, which will offset at least half of the increased printing cost. Summary: The contract period will cover six issues of the Recreation Guide/Highlights newsletter: Spring/Summer 2013 and 2014; Fall 2013 and 2014 (August); Winter 2013-14 and 2014-15 (November); plus two summer camp guides (2014 and 2015). The base bid included four 68-page Rec Guides; two 100-page Rec Guides and two 54-page summer camp guides. Bidders also were required to submit prices for a 76-page Recreation Guide/Highlights newsletter for informational purposes, in case a larger page count is required for the fall or winter publications. Action Printing was the lowest responsive and responsible bid for the 76-page publication. Memorandum 129 of 777 The base bid plus associated printing expenses (press overruns, etc.) for the two-year contract should not exceed $121,400. Background: Since 2009, the publications have been printed on recycled paper. This bid required that printing companies use recycled paper (minimum of 30% post-consumer recycled content) and that the body pages also be Forest Stewardship Certified (FSC) paper. The lowest bidder was not responsive regarding FSC paper, so staff recommends the lowest-priced responsible and responsive bidder, Action Printing. For informational purposes, the bid requested prices if the printing company were to use environmentally-friendly (vegetable-based inks). All of the printing companies did not list a higher price for using vegetable-based inks. Action Printing stated that all of their inks are soy-based. The Recreation Guide/Highlights newsletter and summer camp guide publications have been printed with full color covers for many years, but the body pages have been printed with black ink plus one spot color. Staff recommends that the summer camp guide printing process remain the same, but that the body pages of Recreation Guide/Highlights publication be printed with four process inks (full color). Using full color throughout the Recreation Guide/Highlights newsletter publication will allow for more effective differentiation between the many segments of the publication (newsletter, events, ecology, arts, sports, leisure, etc.) and improve the design options, such as being able to use color photographs and graphics. The total additional cost to produce all six publications with full color body pages rather than black plus one spot color is $12,722 ($6,361 per year for three publications). This cost will be partially subsidized by increased revenue from display advertising. The bid also requested prices for printing the Recreation Guide/Highlights newsletter publication with black ink plus one spot color. Action Printing also was the lowest responsive and responsible bidder for this option. The bid was sent to six Evanston businesses: CMYK Media Group, Inc.; On Track Fulfillment; Quartet Copies; Allegra Printing and Signs; Sir Speedy; and Mumm Print Shop. Only one Evanston firm responded, CMYK Media Group, Inc. They did not submit a competitively priced bid. The M/W/EBE goal participation has been waived for bid #12-181 for printing and mail preparation of Recreation & Arts Activities Guide & Annual Camp Guide. Action Printing stated that it has all the capabilities and personnel to complete this work in-house, and would therefore not be using outside subcontractors or suppliers. Furthermore, Action Printing owns all printing presses, binding equipment and finishing equipment to complete said work as required. 130 of 777 Attachments: Bid Tabulation M/W/EBE Memo 131 of 777 City of Evanston Printing of Recreation & Art Activities Guides & Annual Camp Guide Bid Number: 12-181 Due: 1:00 p.m. Nov. 29, 2012, Rm. 2402, Lorraine H. Morton Civic Center, 2100 Ridge Ave., Evanston, IL 60201 Bidders are listed in order by price Company Name Year Option 1 base bid Option 2 base bid John S. Swift Company, Inc.*Year 1 $51,478.00 $54,078.00 Buffalo Grove, IL Year 2 $51,478.00 $54,078.00 *Non-responsive on paper stock SUBTOTAL, 2-yr. contract $102,956.00 $108,156.00 Year 3 $51,478.00 $54,078.00 TOTAL $154,434 $162,234 Company Name Year Option 1 base bid Option 2 base bid Action Printing Year 1 $53,350.00 $59,711.00 Fond Du Lac, WI Year 2 $53,350.00 $59,711.00 SUBTOTAL, 2-yr. contract $106,700.00 $119,422.00 Year 3 $54,415.00 $60,905.00 TOTAL $161,115 $180,327 Company Name Year Option 1 base bid Option 2 base bid Quad Graphics Year 1 $55,838.00 $63,157.00 Burlington, WI Year 2 $55,838.00 $63,157.00 Lower for Option 2 than Ripon SUBTOTAL, 2-yr. contract $111,676.00 $126,314.00 Year 3 $55,838.00 $63,157.00 TOTAL $167,514 $189,471 Company Name Year Option 1 base bid Option 2 base bid Ripon Printers Year 1 $55,201.00 $63,622.00 Ripon, WI Year 2 $56,139.00 $64,891.00 Lower for Option 1 than Quad SUBTOTAL, 2-yr. contract $111,340.00 $128,513.00 Year 3 $56,139.00 $64,891.00 TOTAL $167,479 $193,404 Company Name Year Option 1 base bid Option 2 base bid CMYK Media Group, Inc.*Year 1 $60,914.35 $63,151.25 Evanston, IL Year 2 $63,236.46 $64,894.00 *Non-responsive on paper stock SUBTOTAL, 2-yr. contract $124,150.81 $128,045.25 Year 3 $65,904.16 $66,408.92 TOTAL $190,055 $194,454 Company Name Year Option 1 base bid Option 2 base bid HESS Print Solutions Year 1 $65,365.55 $68,090.13 Woodstock, OH Year 2 $65,954.01 $68,784.71 SUBTOTAL, 2-yr. contract $131,319.56 $136,874.84 Year 3 $66,670.07 $69,500.13 TOTAL $197,990 $206,375 132 of 777 Bid No. 12-181, Print Contract for Recreation/Highlights & Camp Guide, M/W/EBE Waiver, Action Printing, 12-4-12 To: Doug Gaynor, Director of Parks, Recreation & Community Services From: Joseph McRae, Deputy City Manager Subject: Bid No. 12-181 Print Contract for Recreation/Highlights & Camp Guide Date: December 4, 2012 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However, Bid No. 12- 181 Print Contract for Recreation/Highlights & Camp Guide precludes subcontracting opportunities. Therefore, a waiver is granted. Cc: Martin Lyons, Assistant City Manager/CFO Jewell Jackson, Manager of Purchasing & Contracts Memorandum 133 of 777 For City Council meeting of December 10, 2012 Item A3.7 Business of the City by Motion: Purchase of Traffic Signal Control Cabinet For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Rajeev Dahal, Senior Traffic Engineer Tom Twigg, Traffic Operations Manager Subject: Sole Source Purchase of Traffic Signal Controller Cabinet Date: December 4, 2012 Recommended Action: Staff recommends City Council approval for the emergency purchase of a traffic signal controller cabinet from Brown Traffic Products, Inc., (736 Federal Street, Suite 2312, Davenport, IA 52803) in the amount of $26,551. Funding Source: Funding for this work will be from the General Fund account 2640.65070 in the amount of $26,551. Summary: The traffic signal controller cabinet at the intersection of Ridge Avenue/Isabella Street/Sheridan Road was severely damaged in an accident involving an automobile driven by a DUI driver. The accident report prepared at the scene indicated that the driver of the automobile was covered by insurance and once repairs have been completed a Damage to City Property invoice will be generated and sent out to retrieve the funds spent by the City. In the interim, the Traffic Operation electricians have been able to make temporary repairs to keep the traffic signals operating at the intersection. Brown Traffic Products has offered to supply a new Eagle traffic signal controller cabinet with all of the internal components as well as supply technical field support for the installation of the new cabinet for a total cost of $26,551.00. Brown Traffic Products is the sole distributor in the Midwest for Eagle traffic signal equipment upon which the City has standardized. Eagle traffic signal equipment is being used at all 102 City signalized intersections and has been for over 31 years. Attachment: Brown Traffic Products Quotation Memorandum 134 of 777 Quote Q030242Quote Number: 736 Federal Street Suite 2312 | Davenport, IA 52803 | 1(563) 323-0009 Evanston, City of Gary Meyer Date: Prepared By: To: 2100 Ridge Avenue 11/29/2012 Evanston, IL 60201 USA Contact: Tom Twigg Phone: Fax: Email: ttwigg@cityofevanston.org 1 847-866-2922 1 847-448-8118 Description: FAC T4 CAB for Ridge/Isabella/Sheridan (CBKD) Part #Quantity Price ExtendedDescription RFQ #: 85700200-D1 1 $21,577.00 $21,577.00 FAC T4 CAB (w/ All Pluggables, Painted Black)* XX004923-D1-MTD-TO- TC 1 $4,974.00 $4,974.00 UNINTER POWER SUPPLY (Painted Black) - Installed *Includes EVP Light Detector Amp (3-channel)* $26,551.00 Total: Notes: THIS QUOTE IS BASED ON THE ENTIRE VALUE AND VOLUME OF ALL LINE ITEMS - Prices listed on this quote are valid only in the event of purchase of all line items in the quantities listed, in their entirety. Purchases of individual line items will require a new quote prior to acceptance of any purchase orders. Shipment of the material will be approximately 90 days after receipt of both an acceptable purchase order and approved submittal data if required. PAYMENT TERMS ARE NET 30 DAYS with prior approved credit. Brown Traffic Products, Inc. retains title to material until paid in full. A service charge of 1.5% per month (18% annual rate) will be assessed against all past due accounts. Prices and delivery quoted are firm for 30 days from the date of bid. The above quote does not include installation of the products quoted. On-Site technical assistance is available and will be quoted upon request. Quotation does not include sales tax. Sales tax will be added at time of invoice unless a valid Sales Tax Exempt certificate has been provided. Sales tax exempt certificate should accompany customer Purchase Order. Limited Warranty: Brown Traffic Products only obligations shall be to replace such quantity of the product proven to be defective. Warranty Period: The length of warranty manufacturers have conveyed to the seller and which can be passed on to the buyer. Additional terms and conditions apply - See Brown Traffic Products Terms & Conditions document at our website: www.browntraffic.com. Thank you for the opportunity to provide this quote. Terms: Camelot Manufacturing Edition Page 1 of 102:05PMThursday, November 29, 2012135 of 777 Page 1 of 2 For City Council Meeting of December 10, 2012 Item A3.8 Business of the City by Motion: Security Cameras at ETHS For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Richard Eddington, Chief of Police Jeff Jamraz, Deputy Chief Subject: Sole Source Purchase of Security Cameras for the Evanston Township High School Area Date: December 10, 2012 Recommended Action: Staff recommends City Council authorization for a sole source purchase and installation of a security camera system with Current Technologies, Inc. in the amount of $60,622.13. The proposed security camera system would be installed near Evanston Township High School (ETHS), in the Dodge Corridor area from Dempster Street to Lyons Street. Funding Source: The proposed purchase and installation of four security cameras near ETHS was approved as part of the Fiscal Year 2013 Budget process. As mentioned above, the total cost of the proposed security camera purchase is $60,622.13. Staff anticipates approximately $36,000 of this purchase will be paid utilizing available FY 2012 funds in the City Manager’s contingency account (1525.68205). The remaining amount of $24,622.13 will be charged to the Information Technology safety equipment account (1932.65090) in FY 2013. This account has a budget of $25,000 for FY 2013. Summary: Currently, the area of the Dodge Corridor from Dempster Street to Lyons Street has no security cameras to monitor activity proactively. The objective of this item is to purchase and install a combination of Axis and Mobitix network cameras at Dempster Street, Lake Street, Church Street, and Lyons Street. These cameras will provide the Police Department with four-block observational coverage and 360 degree visual mobility at each of these intersections. In order to implement these cameras and obtain wireless communication with the server and viewing application, a Wireless Backhaul Link (Rectangular Dish) is required to be mounted on the stack of the ETHS power plant Memorandum 136 of 777 Page 2 of 2 at Lake Street and Dodge Avenue. The projected cost of the Wireless Backhaul Link is $16,976.95. The costs associated with the proposed security camera purchased are provided in the section below: COST SUMMARY: Wireless Backhaul Link $16,976.95 Chimney PMP Hardware $ 5,299.74 Church and Dodge Cameras $ 5,073.16 Lyons and Dodge Cameras $ 5,007.16 Lake and Dodge Cameras $ 5,155.46 Dempster and Dodge Cameras $ 5,156.09 EQUIPMENT TOTAL $42,668.56 LABOR TOTAL $17,953.57 GRAND TOTAL: $60,622.13 Additional information regarding the equipment, installation and labor costs associated with the proposed security camera purchase is available on the attached quote provided by Current Technologies. Legislative History: The proposed security camera purchase was approved as part of the Adopted FY 2013 Budget on November 26, 2012. ------------------------------------------------------------------------------------- Attachments: Security Camera Quote 137 of 777 138 of 777 139 of 777 140 of 777 141 of 777 142 of 777 143 of 777 For City Council meeting of December 10, 2012 Item A4 Business of the City by Motion: Change Order for Water Sales Engineering Services For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Director of Utilities Subject: Agreement for Wholesale Water Sales Engineering Services (RFP 11-41) 1-Year Extension Date: December 10, 2012 Recommended Action: Staff recommends City Council authorize the City Manager to execute Change Order No. 3 for engineering services associated with wholesale water sales (RFP 11-41) to CDM Smith (125 South Wacker Drive, Suite 600, Chicago, IL) in the not-to-exceed amount of $250,000. Funding Source: Funding will be provided from the Water Fund, Account 7125.62180. This account has a FY2013 allocation of $250,000 for these services. This contract was initially awarded for one year term and can be renewed in one year extensions at the City’s discretion. Background: On February 14, 2012, City Council approved an agreement with CDM to provide engineering services in support of expanding wholesale water sales in the amount of $56,094. The agreement provided the not-to-exceed amount and as tasks were identified, the City determined a specific scope of work (task order) for the Consultant to complete. The Consultant then developed a detailed scope with estimated level of effort and pricing for each task order. Authorization is then issued for each individual task. In 2011 CDM completed the following tasks: A survey of national wholesale water contracts to determine typical pricing level and structure, basis for annual price increases, and other types of fees and reimbursable costs included in contracts. Preliminary planning to determine the estimated costs for improvements at the water utility and in the transmission to future customers. Memorandum 144 of 777 Provide 100 hours of meeting attendance and other engineering assistance to support contract negotiations. Transmission main route evaluation and cost analysis to supply the Village of Lincolnwood with wholesale water (added by Change Order No. 1). The not-to-exceed costs for these four tasks totaled $69,353 and the actual amount paid was $45,689.51. It should be noted that a majority of the cost savings is a result of only utilizing 9 hours of the proposed 100 hours of meeting attendance. In 2012 CDM completed the following task: Provide a “Cost of Service Study” that determines the cost of providing wholesale water service to existing and potentially new wholesale water customers under five different water production and sale scenarios. The not-to-exceed cost for this task is $90,178. Payments totaling $47,642.50 have been made to date for work completed on this task through September 8, 2012. All work on this task is expected to be completed by the end of the year. Analysis: Staff recommends a one-year extension to the agreement with CDM Smith (formerly Camp, Dresser and McKee, Inc.). CDM has provided valuable information needed to conduct negotiations with potential customers. They are highly qualified and have provided good customer service. Tasks proposed to be completed during the one-year agreement extension include: Update “Cost of Service Study” to include the capital cost of transmission main improvements developed by a different consultant. Depending on the interest of potential new wholesale water system customers, take the necessary next steps in planning the expansion of the water treatment plant capacity. Depending on the interest of potential new wholesale water system customers, develop the finalized Cost of Service Study model into a full rate model. If proposed Change Order No. 3 is approved, staff would award Task 6 – Update the “Cost of Service Study” to include the capital cost of transmission main improvements (prepared by others) for each of the affected water production and sale scenarios previously developed. CDM has provided a not-to-exceed cost of $16,887 for this task. Legislative History On March 19, 2009, City Council adopted Resolution 15-R-09, directing staff to begin communications with potential wholesale customers. 145 of 777 On February 14, 2011, City Council approved an agreement with CDM to provide engineering services in support of expanding wholesale water sales in the amount of $56, 094. On April 4, 2011, the City Manager approved Change Order No. 1 to provide engineering services associated with a potential transmission main to Lincolnwood in the amount of $13,259. On March 26, 2012, City Council authorized the City Manager to execute Change Order No. 2 in the amount of $100,000 and extending the term of the agreement to December 31, 2012. Attachments: Proposed Change Order No. 3 to the Professional Service Agreement with CDM 146 of 777 147 of 777 148 of 777 For City Council meeting of December 10, 2012 Item A5 Business of the City by Motion: Police Officer Contract For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Richard Eddington, Police Chief Subject: Contract Settlement – Illinois FOP Labor Council - Officers Date: November 30, 2012 Recommended Action: Staff recommends approval to authorize the City Manager to execute a collective bargaining agreement with the Illinois Fraternal Order of Police (FOP) Labor Council – Officers Union effective March, 2012 through December 31, 2013. City Council approval will ratify the tentative agreements executed throughout the negotiation process. Funding Requirements and Sources: For the current fiscal year, the contract settlement can be funded within budget expectations with a 2.25% general wage increase, and health plan design changes which will reflect modest increases to health insurance co-pays and deductibles paid by bargaining unit members. For the second fiscal year of the contract, the agreed upon general increase will be in line with contracts ratified by comparably situated municipalities. Summary: The City and FOP began negotiations in May of 2012 because of the transition of this group from Teamsters to FOP for representation. The major deal points of the contract are: GWI 2.25% 2012 GWI 2.0% 2013 Memorandum 149 of 777 Page 2 of 2 A new and separate salary schedule for all new hires (with new A-1, and A-2 steps) wherein all new hires start at approximately 8.4% lower than current adjusted starting step. Five (5) Health plan design changes to be implemented: 1. PPO Deductible - $350 in network $700 out of network (3x for Family) 2. PPO Office Visit Co-Pay - $25 3. PPO Prescription Co-Pay - $10/$25/$40 (2xmail) 4. HMO Office Visit/ER Co-Pays- $25 Office; $100 ER 5. HMO Prescription Co-Pay - $10/$25/$40 Monthly health insurance premium contributions are moved to a percentage instead of fixed dollar amount, allowing for increases in employee contributions as plan costs go up. Percentages are: 10% of single premium for single coverage 9% of family premium for Single + Spouse coverage 8% of family premium for Single + child(ren) 10% of family premium for family coverage Premium contribution increases will be capped at 10% per year. Health insurance opt-out for employees covered by other group plan ($1,800 per eligible employee). An education pay stipend of $1,000 for employees with a bachelor’s degree from an accredited university. Increase of annual Uniform Allowance to $1,000 for officers and $850 for desk and telecommunications personnel. Increase in Fitness incentive from $250 to $500. Legislative History: N/A. Attachments: N/A 150 of 777 For City Council meeting of December 10, 2012 Item A6 Business of the City by Motion: Agreement with YOU for Outreach Program For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Douglas J. Gaynor, Director, Parks, Recreation & Community Services Bob Dorneker, Assistant Dir. Parks, Recreation & Community Services Kevin L. Brown, Program Manager, Community Services Subject: Grant Agreement with Youth Organizations Umbrella (Y.O.U.) to provide subcontract services for Outreach Program Date: December 10, 2012 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a grant agreement between the City of Evanston and Youth Organizations Umbrella (Y.O.U.) 1027 Sherman Avenue, Evanston, 60202 to provide subcontract services for a Street Outreach Program grant. This agreement shall begin October 1, 2012 and remain in effect until September 30, 2013 and shall be renewed annually upon notification of grant award. Funding Source: The City will receive $40,000 annually for the next three years from Y.O.U. for outreach services being provided under this agreement. Grant funding was awarded to Y.O.U. by the U.S. Department of Health and Human Services, Administration for Children, Youth and Families. Funds received by the City will be allocated to the Youth and Young Adult Outreach Business Unit 3215. Summary: In July, department staff worked with members of Y.O.U., Youth Job Center and the YWCA in preparing a proposal in support of the Illinois Collaboration On Youth Street Outreach grant application. The target goal of the program is “to engage disconnected youth age 21 years of age or less and connect them with mentors, education, and employment.” The overall outcome goals of the program will provide the following services: Case manager/outreach worker Memorandum 151 of 777 Outreach and client identification Workforce development – job readiness training certification/or credential, post- employment services Supportive services – includes transportation and healthcare referrals and support groups Free access to city youth engagement activities and violence reduction initiatives (i.e. beaches, basketball, open mic, poetry slams, summer camps, and concerts) Summer lunch program Seth Green, Director of Y.O.U., notified department staff that we received the Street Outreach grant in October and that our grant agreement would be forthcoming in November. The total grant is $166,500 annually that will be shared between the following partners: Y.O.U., City of Evanston, Youth Job Center and the YWCA. Funds received by the City in year one will go towards the hiring of two part time outreach workers that will make direct contact with 150 runaway, homeless, and street youth (RHSY) through street and neighborhood based outreach. Staff will also engage seventy-five RHSY in positive youth development activities, including after-school enrichment, mentorship, service learning, clinical counseling, and other activities. (The definition of RHSY is broadly defined as any “at-risk” youth 21 years of age or less). Kevin Brown, Youth and Young Adult Program Manager, will be responsible for coordinating the City’s portion of the grant work, including supervising the two part time outreach workers. Within the last two weeks he already has been meeting with Y.O.U., YWCA, and YJC to outline the roles and responsibilities for the implementation. Additionally, staff has identified two potential candidates to be employed as part time outreach workers. Attachments Agreement between the City of Evanston and Youth Organizations Umbrella 152 of 777 SERVICE SUBCONTRACT FOR STREET OUTREACH PROGRAM This contract is entered into between Y.O.U. (Youth Organizations Umbrella, Inc.) with its principal offices at 1027 Sherman Avenue, Evanston, IL 60202, hereinafter referred to as the Principal, and The City of Evanston with its principal offices at 2100 Ridge Ave., Evanston, IL 60201, hereinafter referred to as the Contractor. In consideration of the mutual covenant herein contained, the parties agree as follows: I. NATURE OF THE BENEFITS The Principal agrees to provide the following benefits to the Contractor: A. The services of a qualified administrator whose responsibility is to assist in the development, coordination, and translation of the project objectives for the Street Outreach Program of the U.S. Department of Health and Human Services, Administration for Children, Youth and Families, to said Contractor in order to meet the needs of runaway, homeless, and street youth and their families. B. A $40,000 financial grant to above Contractor for services designated under Section II of this contract; to be reimbursed in monthly installments, supported by documentation as outlined in Section VI and adjusted, if necessary, based on criteria established in Section II of said contract; C. Overall fiscal and project management responsibility for the Street Outreach Program. E. Convene an orientation meeting for project staff, and convene quarterly meetings of project participants regarding direct service and project trends and issues. F. Oversee the collection and reporting of direct service data, financial verification, and other reports as required by the Runaway and Homeless Youth Act and the U.S. Department of Health and Human Services within prescribed time frames. II. NATURE AND CONDITIONS OF THE ASSIGNMENT The Contractor agrees to provide the following services: A. Direct Services 1. Direct services include: street outreach and client identification; job readiness training; youth and young adult education and family stability programs that include computer training, financial planning, English as a second language, conflict resolution, substance abuse prevention, and non-violence classes; supportive services that includes transportation and healthcare referrals and support groups; and access to city youth engagement activities and violence 153 of 777 reduction initiatives. These services will conform to the mandates of the Runaway & Homeless Youth Act, state law and Street Outreach Program policy and procedure. 2. Develop and maintain linkage agreements with other service providers to ensure youth receive the services they need. 3. Assist local communities to develop resources to respond effectively to the needs of runaway, homeless, and street youth. B. Program Compliance Program compliance is designed to meet the objectives of the Runaway and Homeless Youth Act, and the Street Outreach Program plan as follows: 1. Compliance with DHHS Basic Center Performance Standards; 2. Compliance with the Principal’s policies and practices as defined under contract and in the Evanston Street Outreach Program grant application. 3. Attendance and participation of a representative at quarterly and other called meetings. 4. The submission of completed quarterly statistical reports no later than the 15th of the month following the end of each quarter (January, April, July, and October). 5. The submission of all other program information on a timely basis, as requested by the Principal. 6. The submission of quarterly financial reports no later than the 15th of the month following the end of each quarter (January, April, July, and October). III. REIMBURSEMENT OF EXPENSES The Contractor will not be reimbursed for expenses incurred under this agreement without prior written approval by the Principal. All contractors are required to maintain adequate financial records and documentation to support all project reimbursable expenses for five (5) years. Contractor shall not be reimbursed prior to receipt of funds by the Principal from the grantor. Should the grantor provide a level of funding different from the proposal, the amount payable in this subcontract will change on a pro rata basis according to the Street Outreach Program funding formula agreed to by the partners. IV. DURATION OF AGREEMENT This agreement shall begin October 1, 2012 and remain in effect until September 30, 2013 and shall be renewed annually upon notification of grant award. No payment shall be made for services rendered prior to the effective date of this agreement. 154 of 777 V. TERMINATION Each party reserves the right to terminate agreement at any time on thirty (30) days' written notice to the other party. In the event of default, or non-compliance by Contractor with the terms of this agreement, The Principal may terminate it immediately. This contract will be terminated by The Principal upon the ending of Department of Health and Human Services funds granted to it for the purpose of this project. In the event of termination, The Principal shall not be liable for amounts other than payments for services rendered which have occurred up to date of termination. VI. VOUCHERS Contractor shall document monthly the expense utilization of the grant award and other supplemental expenses incurred as a result of providing Street Outreach Program services. Contractor shall document and submit service statistics on forms provided on a quarterly basis. VII. COMPLIANCE WITH LAWS The Contractor agrees to be bound by and adhere to applicable State and Federal laws. These laws and regulations are incorporated by reference and made a part of this contract. A. Compliance with Civil Rights Laws The Contractor certifies that he/she is in compliance with all applicable federal, state, and local laws protecting the civil rights of persons. The Contractor further certifies that he/she has reviewed such laws, including the American with Disabilities Act of 1990; the Rehabilitation Act of 1974; Titles VI and VII of the Civil Rights Act of 1964 and the Civil Rights Act of 1991, and has established policies, practices and procedures consistent with said laws. B. Health Care The Contractor agrees to take necessary precautions to guard against contagious and communicable diseases including "Universal Precautions" (DCFS Policy Guide 87.5) and "Recommendations for Risk Reduction" from the U.S. Center for Disease Control. C. Drug-Free Workplace The Contractor shall comply with the federal Drug-Free Workplace Act, Public Act 86- 1459. If the Contractor employs 25 or more employees and contract is of $5,000 or more, the Contractor agrees to comply with the Drug-Free Workplace Certification. D. Federal Lobbying Restrictions No funds received under this Contract shall be used for influencing or attempting to influence federal legislation or to pay the salary or expenses of any individual engaging in said activity. 155 of 777 E. Educational Loan The Contractor certifies that it is not in default on an educational loan as provided in Public Act 85-827. F. Bribery The Contractor certifies that it is not barred from being awarded a contract or subcontract under Section 10.1 of the Illinois Purchasing Act. G. Bid-Rigging/Bid Rotating Law The Contractor certifies that it has not been barred from contracting with a unit of State or local government as a result of a violation of Section 33E-3 or 33E-4 of the Illinois Criminal Code of 1961. This agreement is binding when signed and dated by the parties to the Contract. ______________________________ ______________________________ Signature Signature Authorized Official Authorized Official Y.O.U. (Youth Organizations Umbrella, Inc.) City of Evanston ____________________ ____________________ Date Date 156 of 777 ADDENDUM A Compliance Reports 1. Monthly financial reports are due by the 15th of each following month. 2. Quarterly program statistics are due by the 15th of the month following the end of each quarter. A. 1st quarter due January 15th B. 2nd quarter due April 15th C. 3rd quarter due July 15th D. 4th quarter due October 15th 3. Annually: 1. Copy of General Liability Insurance 2. Copy of Audit by December 31st 3. Copy of Street Outreach Program Budget if changed from initial budget of the grant period 157 of 777 ADDENDUM B: PERFORMANCE METRICS The Contractor will be held to all of the performance metrics listed below: Make direct contact with 150 runaway, homeless, and street youth (RHSY) through street-and neighborhood-based outreach. Engage 75 RHSY in positive youth development activities, including afterschool enrichment, mentorship, service learning, clinical counseling, and the other activities described in the approach section. 158 of 777 For City Council meeting of December 10, 2012 Item A7 Resolution 84-R-12: Modified Purchasing Procedure for Chlorine Equipment For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Director of Utilities Subject: Resolution 84-R-12, Modified Purchasing Procedure for Chlorine System Upgrade Date: November 26, 2012 Recommended Action: Staff recommends approval of Resolution 84-R-12 authorizing a modified purchasing procedure for the selection of the engineer and contractor on the Chlorine System Upgrade at the Water Treatment Facility. Funding Source: Funding for the engineering ($50,000) and construction ($200,000) of the chlorine system upgrade will be from the Water Fund account 733122. Background: Evanston has used chlorine as a disinfectant in the water treatment process since 1921. Due to the inventory of chlorine stored at the treatment facility, Evanston has been required to adhere to the Environmental Protection Agency requirements to develop and implement a risk management plan since 1999. Following the events on September 11, 2001, Evanston was required by the newly developed Department of Homeland Security to conduct a vulnerability assessment of the treatment facility. The current chlorine equipment was installed in 1994. Due to the corrosive nature of chlorine and the need for accurate pacing of the chemical, several components of the chemical feed equipment need to be replaced annually. Some of the replacement components have already become obsolete. The components that are still available require a very long lead time to obtain and have become very expensive. Analysis: Staff recommends that a modified purchasing procedure for both the engineering services and construction of the chlorine system upgrade be utilized in order to maintain Memorandum 159 of 777 security and ensure that sensitive information about the chlorine facility is not made available in a public forum. Since September 11, 2001, great effort has been made to keep information about the chlorine system out of the public domain. Staff is proposing to use a Request for Qualification (RFQ) process to select the engineering firm that would provide both the engineering design and the engineering services during construction. Statements of Qualification would be evaluated on several criteria, such as: relevant experience and expertise, performance on previous projects, experience of consultant team and staff, availability of key personnel and ability to perform the required work on schedule, willingness of the firm to execute the City’s agreement form, execution of confidentiality and non-disclosure forms, and hourly billing rates for key personnel and staff. A not-to-exceed price would not be provided since only a generalized scope of work would be provided in the RFQ. Staff would evaluate the qualifications and select the firm deemed most qualified. This firm would be provided the specific scope of work and documents needed to complete the design. Staff would negotiate the final scope of work and not-to-exceed cost with this firm. Staff would then bring a recommendation to the City Council authorizing the City Manager to execute an agreement with the selected firm. To limit public dissemination of information during the standard public bid process, the bid documents for the installation of the new chlorine equipment would only be sent to 3 – 5 mechanical contractors recommended by the engineer based on past experience and after the contractors execute confidentiality and non-disclosure forms. Staff would then make a recommendation to the City Council authorizing the City Manager to execute an agreement with the contractor that submitted the lowest, responsive and responsible bid received from the invited contractors. The proposals and the bid responses for this procurement shall be exempt from disclosure under the statutory exemption to the Freedom of Information Act, 5 ILCS 140/7(1)(k). Staff is also requesting that the M/W/EBE goal be waived for both the engineering and construction work on this project in order to limit the number of people that have access to this sensitive information about the chlorine system at the water treatment facility. Legislative History: None Attachments: Resolution 84–R-12 160 of 777 11/26/2012 84-R-12 A RESOLUTION Authorizing a Modified Purchasing Procedure for the Chlorine System Upgrade at the Water Treatment Facility WHEREAS, the City owns and operates a water treatment facility at 555 Lincoln Street, Evanston, Illinois (the “Water Treatment Facility”); and WHEREAS, City staff at the Water Treatment Facility have utilized chlorine as a disinfectant in the water treatment process for close to a century; and WHEREAS, the component parts of the equipment for the chlorine treatment need to be replaced and there are limited products available, with a long lead time needed for purchasing prior to obtaining the necessary equipment (the “Upgrade of the Chlorine System”); and WHEREAS, a modified purchasing procedure must be utilized due to the time constraints on the equipment and the sensitive nature of the information to be contained in the procurement request and bid responses; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT : SECTION 1: The City Manager is hereby authorized to follow a modified purchasing procedure for the selection of the engineer and contractor on the Upgrade of the Chlorine System at the Water Treatment Facility. SECTION 2: The City Manager is hereby authorized and directed to commence the aforementioned modified procurement procedure and make any 161 of 777 84-R-12 ~2~ modifications to the RFQ that may be determined to be in the best interests of the City. SECTION 3: This Resolution 84-R-12 shall be in full force and effect from and after its passage and approval in the manner provided by law. ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene , City Clerk Adopted: ________________, 2012 162 of 777 0 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Steve Griffin, Director Community and Economic Development Johanna Nyden, Economic Development Coordinator Subject: Chicago/Main TIF District – Introduction of the Designation Date: December 5, 2012 Recommended Action: Staff recommends City Council adopt ordinance 132-O-12 adopting tax increment allocation financing to pay for redevelopment projects costs as set forth in the TIF Plan. This action is required to designate the proposed Chicago/Main TIF District as outlined in the state statute 65 ILCS 5/11-74.4 – Tax Increment Allocation Redevelopment Act. Memorandum For City Council meeting of December 10, 2012 Item A10 Ordinance 132-O-12 Establishing the Chicago/Main Tax Increment Finance District For Introduction 163 of 777 10/31/2012 132-O-12 AN ORDINANCE Adopting Tax Increment Financing for the Chicago/Main Redevelopment Project Area WHEREAS, it is desirable and in the best interest of the citizens of the City of Evanston, Cook County, Illinois (the “City”), for the City to implement tax increment allocation financing pursuant to the Tax Increment Allocation Redevelopment Act, Division 74.4 of Article 11 of the Illinois Municipal Code, as amended (the “Act”); and WHEREAS, the City has heretofore approved a redevelopment plan and project (the “Plan and Project”) as required by the Act by passage of an ordinance and has heretofore designated a redevelopment project area (the “Area”) as required by the Act by the passage of an ordinance and has otherwise complied with all other conditions precedent required by the Act, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Tax increment allocation financing is hereby adopted to pay redevelopment project costs as defined in the Act and as set forth in the Plan and Project within the Area as legally described in Exhibit A attached hereto and incorporated herein as if set out in full by this reference. The general street location for the Area is described in Exhibit B attached hereto and incorporated herein as if set out in full by this reference. The map of the Area is depicted in Exhibit C attached hereto and incorporated herein as if set out in full by this reference. 164 of 777 132-O-12 -2- SECTION 2: Pursuant to the Act, the ad valorem taxes, if any, arising from the levies upon taxable real property in the Area by taxing districts and tax rates determined in the manner provided in Section 11-74.4-9(c) of the Act each year after the effective date of this Ordinance until the Project costs and obligations issued in respect thereto have been paid shall be divided as follows: a. That portion of taxes levied upon each taxable lot, block, tract, or parcel of real property that is attributable to the lower of the current equalized assessed value or the initial equalized assessed value of each such taxable lot, block, tract, or parcel of real property in the Area shall be allocated to and when collected shall be paid by the county collector to the respective affected taxing districts in the manner required by law in the absence of the adoption of tax increment allocation financing. b. That portion, if any, of such taxes that is attributable to the increase in the current equalized assessed valuation of each lot, block, tract, or parcel of real property in the Area shall be allocated to and when collected shall be paid to the municipal treasurer, who shall deposit said taxes into a special fund, hereby created, and designated the "Chicago/Main Redevelopment Project Area Special Tax Allocation Fund" of the City and such taxes shall be used for the purpose of paying Project costs and obligations incurred in the payment thereof. SECTION 3: If any section, paragraph, or provision of this Ordinance shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph, or provision shall not affect any of the remaining provisions of this Ordinance. 165 of 777 132-O-12 -3- SECTION 4: All ordinances, resolutions, motions, or orders in conflict herewith shall be, and the same hereby are, repealed to the extent of such conflict, and this Ordinance shall be in full force and effect immediately upon its passage by the Corporate Authorities and approval as provided by law. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Ayes: ______________ Nays: ______________ Introduced:_________________, 2012 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 166 of 777 A-1 EXHIBIT A Legal Description of Redevelopment Project Area THAT PART OF SECTION 19, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS, BEING DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEAST CORNER OF LOT 1 IN BLOCK 1 OF BAYLEY’S SUBDIVISION, BEING A SUBDIVISION IN THE SOUTHWEST QUARTER OF SAID SECTION 19, ACCORDING TO THE PLAT THEREOF RECORDED AUGUST 12, 1904 AS DOCUMENT NO. 3578132; THENCE SOUTHERLY ALONG THE EAST LINE OF SAID BLOCK 1 AND ITS SOUTHERLY EXTENSION THEREOF TO A POINT OF INTERSECTION WITH THE SOUTH RIGHT-OF-WAY LINE OF THE PUBLIC ALLEY LYING SOUTH OF AND ADJOINING THE SOUTH LINE OF SAID BLOCK 1; THENCE EASTERLY ALONG SAID SOUTH RIGHT-OF- WAY LINE TO THE NORTHEAST CORNER OF LOT 1 IN BAYLEY’S RESUBDIVISION, BEING A SUBDIVISION IN THE SOUTHWEST QUARTER OF SAID SECTION 19, ACCORDING TO THE PLAT THEREOF RECORDED MARCH 14, 1891 AS DOCUMENT NO. 1433599; THENCE SOUTHERLY ALONG THE EAST LINE OF SAID LOT 1 AND THE SOUTHERLY EXTENSION THEREOF TO A POINT OF INTERSECTION WITH THE SOUTH RIGHT-OF-WAY LINE OF WASHINGTON STREET; THENCE EASTERLY ALONG SAID SOUTH RIGHT-OF-WAY LINE TO A POINT OF INTERSECTION WITH THE WESTERLY RIGHT-OF-WAY LINE OF THE CHICAGO AND NORTHWESTERN RAILROAD; THENCE SOUTHEASTERLY ALONG SAID WESTERLY RIGHT-OF-WAY LINE TO A POINT OF INTERSECTION WITH THE SOUTH LINE OF THE SOUTHEAST QUARTER OF SAID SECTION 19; THENCE EASTERLY ALONG SAID SOUTH LINE TO A POINT OF INTERSECTION WITH THE EASTERLY RIGHT-OF-WAY LINE OF SAID CHICAGO AND NORTHWESTERN RAILROAD; THENCE NORTHWESTERLY ALONG SAID EASTERLY RIGHT-OF-WAY LINE TO A POINT OF INTERSECTION WITH THE WESTERLY EXTENSION OF THE SOUTH LINE OF LOT 1 IN BLOCK 12 IN WHITE’S ADDITION TO EVANSTON, BEING A SUBDIVISION IN THE SOUTHEAST QUARTER OF SAID SECTION 19, ACCORDING TO THE PLAT THEREOF RECORDED FEBRUARY 4, 1873 AS DOCUMENT NO. 78945; THENCE EASTERLY ALONG SAID WESTERLY EXTENSION AND SOUTH LINE TO A POINT OF INTERSECTION WITH A LINE BEING 50 FEET WESTERLY OF AND PARALLEL WITH THE WESTERLY RIGHT-OF-WAY LINE OF CHICAGO AVENUE; THENCE NORTHWESTERLY ALONG SAID PARALLEL LINE TO A POINT OF INTERSECTION WITH THE NORTH LINE OF THE SOUTH 13.50 FEET OF SAID LOT 1; THENCE EASTERLY ALONG SAID NORTH LINE TO A POINT OF INTERSECTION WITH SAID WESTERLY RIGHT-OF-WAY LINE OF CHICAGO AVENUE; THENCE NORTHWESTERLY ALONG SAID WESTERLY RIGHT-OF-WAY LINE TO A POINT OF INTERSECTION WITH THE WESTERLY EXTENSION OF THE SOUTHERLY LINE OF THE NORTH 22 FEET OF LOT 7 IN BLOCK 11 OF SAID WHITE’S ADDITION TO EVANSTON; THENCE NORTHEASTERLY ALONG SAID WESTERLY EXTENSION, SOUTHERLY LINE AND EASTERLY EXTENSION THEREOF TO A POINT OF INTERSECTION WITH THE EASTERLY RIGHT-OF-WAY LINE OF THE NORTH- SOUTH PUBLIC ALLEY IN SAID BLOCK 11; THENCE NORTHWESTERLY ALONG SAID EASTERLY RIGHT-OF-WAY LINE AND NORTHERLY EXTENSION THEREOF TO A POINT OF INTERSECTION WITH THE NORTH RIGHT-OF-WAY LINE OF MAIN STREET; THENCE WESTERLY ALONG SAID NORTH RIGHT-OF-WAY LINE TO A POINT OF INTERSECTION 167 of 777 A-2 WITH THE EASTERLY LINE OF A PARCEL OF LAND DEEDED TO THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD AS PER DOCUMENT NO. 711919, RECORDED APRIL 29, 1886; THENCE NORTHWESTERLY ALONG SAID EASTERLY LINE TO A POINT OF INTERSECTION WITH THE SOUTH LINE OF LOT 6 IN THE COUNTY CLERK’S DIVISION, BEING A SUBDIVISION IN THE NORTH HALF OF SAID SECTION 19, ACCORDING TO THE PLAT THEREOF RECORDED APRIL 29, 1879 AS DOCUMENT NO. 219853; THENCE EASTERLY ALONG SAID SOUTH LINE TO A POINT OF INTERSECTION WITH THE WESTERLY RIGHT-OF-WAY LINE OF SAID CHICAGO AVENUE; THENCE NORTHERLY ALONG SAID WESTERLY RIGHT-OF-WAY LINE TO THE SOUTHEASTERLY CORNER OF LOT 1 IN THE PLAT OF CONSOLIDATION IN THE NORTHEAST QUARTER OF SAID SECTION 19, ACCORDING TO THE PLAT THEREOF RECORDED DECEMBER 26, 1984 AS DOCUMENT NO. 27382322; THENCE WESTERLY ALONG SAID SOUTH LINE TO THE SOUTHWESTERLY CORNER OF SAID LOT 1; THENCE NORTHERLY ALONG THE WESTERLY LINE OF SAID LOT 1 TO THE NORTHWESTERLY CORNER OF SAID LOT 1; THENCE EASTERLY ALONG THE NORTH LINE OF SAID LOT 1 TO A POINT OF INTERSECTION WITH THE WESTERLY RIGHT-OF-WAY LINE OF SAID CHICAGO AVENUE; THENCE NORTHERLY ALONG SAID WESTERLY RIGHT-OF-WAY LINE TO THE NORTHEASTERLY CORNER OF LOT 1 IN ISBERIAN’S PLAT OF CONSOLIDATION, BEING A SUBDIVISION IN THE NORTHEAST QUARTER OF SAID SECTION 19, ACCORDING TO THE PLAT THEREOF RECORDED DECEMBER 15, 1970 AS DOCUMENT NO. 21344023; THENCE WESTERLY ALONG THE NORTH LINE OF SAID LOT 1 AND WESTERLY EXTENSION THEREOF TO A POINT OF INTERSECTION WITH THE EASTERLY RIGHT-OF- WAY LINE OF THE CHICAGO AND NORTHWESTERN RAILROAD; THENCE NORTHWESTERLY ALONG SAID EASTERLY RIGHT-OF-WAY LINE TO A POINT OF INTERSECTION WITH THE NORTH LINE OF THE NORTHWEST QUARTER OF SAID SECTION 19; THENCE WESTERLY ALONG SAID NORTH LINE TO A POINT OF INTERSECTION WITH THE WESTERLY RIGHT-OF-WAY LINE OF SAID CHICAGO AND NORTHWESTERN RAILROAD; THENCE SOUTHEASTERLY ALONG SAID WESTERLY RIGHT-OF-WAY LINE TO A POINT OF INTERSECTION WITH THE NORTH LINE OF NICHOLAS MERSCH’S ADDITION TO SOUTH EVANSTON, BEING A SUBDIVISION IN THE NORTHWEST QUARTER OF SAID SECTION 19, ACCORDING TO THE PLAT THEREOF RECORDED MARCH 23, 1893 AS DOCUMENT NO. 2190815; THENCE WESTERLY ALONG SAID NORTH LINE TO A POINT OF INTERSECTION WITH THE WESTERLY RIGHT-OF- WAY LINE OF THE NORTH-SOUTH PUBLIC ALLEY IN SAID NICHOLAS MERSCH’S ADDITION TO SOUTH EVANSTON; THENCE SOUTHERLY ALONG SAID WESTERLY RIGHT-OF-WAY LINE TO THE SOUTHEAST CORNER OF LOT 20 IN FOSTER’S ADDITION TO SOUTH EVANSTON, BEING A SUBDIVISION IN SAID NORTHWEST QUARTER OF SECTION 19, ACCORDING TO THE PLAT THEREOF RECORDED JUNE 4, 1889 AS DOCUMENT NO. 1110189; THENCE WESTERLY ALONG THE SOUTH LINE OF SAID LOT 20 TO A POINT OF INTERSECTION WITH THE EAST RIGHT-OF-WAY LINE OF SHERMAN AVENUE; THENCE SOUTHERLY ALONG SAID EAST RIGHT-OF-WAY LINE TO A POINT OF INTERSECTION WITH NORTH LINE OF THE SOUTH 76 FEET OF LOTS 20, 21 AND 22 IN GEO. M. HUNTOON’S ADDITION TO EVANSTON, BEING A SUBDIVISION IN SAID NORTHWEST QUARTER OF SECTION 19, ACCORDING TO THE PLAT THEREOF RECORDED JUNE 8, 1872 AS DOCUMENT NO. 35963; THENCE WESTERLY ALONG SAID EASTERLY EXTENSION AND NORTH LINE TO A POINT OF INTERSECTION WITH THE WEST LINE OF SAID LOT 20; THENCE SOUTHERLY ALONG SAID WEST LINE AND SOUTHERLY EXTENSION THEREOF TO A POINT OF INTERSECTION WITH THE SOUTH RIGHT-OF-WAY LINE OF MAIN STREET; THENCE EASTERLY ALONG SAID SOUTH 168 of 777 A-3 RIGHT-OF-WAY LINE TO THE NORTHWEST CORNER OF LOT 1 IN BLOCK 2 OF SAID BAYLEY’S SUBDIVISION; THENCE SOUTHERLY ALONG THE WEST LINE OF SAID LOT 1 TO THE SOUTHWEST CORNER OF SAID LOT 1; THENCE EASTERLY ALONG THE SOUTH LINE OF SAID LOT 1 TO A POINT OF INTERSECTION WITH THE WEST RIGHT-OF-WAY LINE OF SAID SHERMAN AVENUE; THENCE EASTERLY ALONG A LINE TO THE SOUTHWEST CORNER OF LOT 1 IN BLOCK 1 OF SAID BAYLEY’S SUBDIVISION; THENCE EASTERLY ALONG THE SOUTH LINE OF SAID LOT 1 TO THE POINT OF BEGINNING. 169 of 777 B-1 EXHIBIT B GENERAL STREET LOCATION The proposed Redevelopment Project Area consists primarily of retail/commercial parcels southeast of the intersection of Chicago Avenue and Main Street. 170 of 777 C-1 EXHIBIT C MAP OF REDEVELOPMENT PROJECT AREA 171 of 777 172 of 777 MINUTES of a public meeting of the Mayor and City Council of the City of Evanston, Cook County, Illinois, held at the Evanston Civic Center, Evanston, Illinois, in said City at ___ o’clock P.M., on the __ day of ____________, 2012. * * * The Mayor called the meeting to order and directed the City Clerk to call the roll. Upon roll call, the following answered present: ____________, the Mayor, and Alderman: ____________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ The following Aldermen were absent: _____________________________________________________________________ Trustee ____________________ presented and the City Manager explained an ordinance, which was laid in words and figures before the Mayor and Aldermen as follows: 173 of 777 132-O-12 Alderman ______________ moved and Alderman ________________ seconded the motion that said ordinance as presented and read by the City Clerk be adopted. After a full discussion thereof including a public recital of the nature of the matter being considered and such other information as would inform the public of the nature of the business being conducted, the Mayor directed that the roll be called for a vote upon the motion to adopt said ordinance as read. Upon the roll being called, the following Alderman voted AYE: ______________ _____________________________________________________________________ _____________________________________________________________________ The following Alderman voted NAY: __________________________________ _____________________________________________________________________ Whereupon the Mayor declared the motion carried and said ordinance adopted, approved and signed the same in open meeting and directed the City Clerk to record the same in full in the records of the Mayor and City Council of the City of Evanston, Cook County, Illinois, which was done. Other business not pertinent to the adoption of said ordinance was duly transacted at the meeting. Upon motion duly made, seconded and carried, the meeting was adjourned. ___________________________ City Clerk 174 of 777 STATE OF ILLINOIS ) ) SS COUNTY OF COOK ) CERTIFICATION OF ORDINANCE AND MINUTES I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of the City of Evanston, Cook County, Illinois (the “City”), and that as such official I am the keeper of the records and files of the Mayor and City Council of the City (the “Corporate Authorities”). I do further certify that the foregoing is a full, true and complete transcript of that portion of the minutes of the meeting of the Corporate Authorities held on the __ day of _________, 2012, insofar as same relates to the adoption of an ordinance entitled: AN ORDINANCE of the City of Evanston, Cook County, Illinois, Adopting Tax Increment Financing the Chicago Main Redevelopment Project Area. a true, correct and complete copy of which said ordinance as adopted at said meeting appears in the foregoing transcript of the minutes of said meeting. I do further certify that the deliberations of the Corporate Authorities on the adoption of said ordinance were conducted openly, that the vote on the adoption of said ordinance was taken openly, that said meeting was held at a specified time and place convenient to the public, that notice of said meeting was duly given to all of the news media requesting such notice; that an agenda for said meeting was posted at the location where said meeting was held and at the principal office of the Corporate Authorities at least 48 hours in advance of the holding of said meeting; that said agenda described or made specific reference to said ordinance; that said meeting was called and held in strict compliance with the provisions of the Open Meetings Act of the State of Illinois, as amended, and the Illinois Municipal Code, as amended, and that the Corporate Authorities have complied with all of the provisions of said Act and said Code and with all of the procedural rules of the Corporate Authorities. IN W ITNESS W HEREOF, I hereunto affix my official signature and the seal of the City, this __ day of _________, 2012. ___________________________ City Clerk (SEAL) 175 of 777 0 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Steve Griffin, Director Community and Economic Development Johanna Nyden, Economic Development Coordinator Subject: Chicago/Main TIF District – Introduction of the Designation Date: December 3, 2012 Recommended Action: Staff recommends City Council adoption of the following ordinances to designate the proposed Chicago/Main TIF District. This action is required to designate the proposed Chicago/Main TIF District as outlined in the state statute 65 ILCS 5/11-74.4 – Tax Increment Allocation Redevelopment Act. (A8) 130-O-12 Approving the Tax Increment Redevelopment Plan and Redevelopment Project for the Chicago/Main Redevelopment Project Area(“TIF Plan”); (A9) 131-O-12 Designating the Chicago/Main Redevelopment Project Area of the City of Evanston a Redevelopment Project Area Pursuant to the Tax Increment Allocation Redevelopment Act (“TIF District”); (A10) 132-O-12 Adopting Tax Increment Allocation Financing for the Chicago/Main Redevelopment Project Area Background The creation of a TIF district provides a tool for both the City and the property owners within the district to redevelop and improve key parcels, invest in deteriorating infrastructure, and maintain the overall commercial district in the Main Street and Chicago Avenue area. A significant focus of this TIF district is the redevelopment of the vacant parcel located at the southeast corner of Main Street and Chicago Avenue into a mixed-use office building. The designation of the TIF district will provide a tool that the City will be able to utilize in order to ensure that the site is developed to its highest and best use as a mixed-use retail/office building. Over the life of the district, funds will also be available to fund improvements to deteriorating water and sewer infrastructure, enhancements to the CTA and Metra rails and stations, as well as streetscape improvements, and support additional investments to the business district. Memorandum For City Council meeting of December 10, 2012 Items A8 to A10 Ordinances 130-O-12, 131-O-12, and 132-O-12 Establishing the Chicago/Main Tax Increment Finance District For Introduction 176 of 777 Summary TIF District Designation Kane McKenna and Associates studied the proposed TIF district to determine its qualifications under the Tax Increment Allocation Redevelopment Act. It was determined that the area as a whole qualifies as a TIF district under the Act as a “conservation area.” This is based on the findings that six or more of the thirteen factors set forth in the TIF act are present in the area, including: 1) obsolescence; 2) inadequate utilities; 3) lack of community planning; 4) deleterious layout; 5) lagging EAV and 6) deterioration. Specific examples of these factors include infrastructure that is over 100 years old constructed of obsolete materials (brick and clay tile) that carries an increased risk of failure; challenging and ingress and egress access for vehicles seeking to access various properties in the area; a general lack of community planning, exhibited by overcrowded parcels, a lack of parking and challenging traffic circulation patterns. If not for the designation of a TIF district and the ability to use TIF financing, improvement would likely not occur in a coordinated and comprehensive manner. The use of TIF financing could address these factors. TIF District Budget The proposed TIF budget is $25 million based on a base equalized assessed value (EAV) of $11.4 million and a projected EAV upon redevelopment of approximately $30 million to $35 million. The proposed budget does not obligate the City to expend that amount, nor obligate the funds to any particular property owner. The budget represents the aggregate 23 year budget – not an annual budget. The budget is summarized in the table that follows: Program/Improvements Estimated Costs Land Acquisition, Assembly, Relocation $2,500,000 Site Prep, Remediation, Demolition, Site Grading $2,500,000 Utility Improvements $6,000,000 Rehabilitation of Existing Public and Private Structures; Taxing District Capital Improvements $5,500,000 Public Facilities (Inc. Parking and Streetscaping) $4,500,000 Interest Costs Pursuant to the Act $2,000,000 Professional Service Costs $1,000,000 Job Training $500,000 Statutory School District Payments $500,000 TOTAL ESTIMATED TIF BUDGET $25,000,000 The proposed budget accommodates potential immediate development requirements but also includes categories that could address the long term future of the district as market conditions evolve. The overall budget cannot be exceeded, but the line-items in the budget are flexible. Budget expenditures are subject to: city approvals; determination of appropriateness of costs; special TIF audit; and annual JRB review. 177 of 777 Ongoing TIF Project Review and Implementation Staff is currently working with Alderman Don Wilson, Alderman Melissa Wynne, and Alderman Coleen Burrus to initiate a neighborhood planning process for the Main Street corridor from Ridge Avenue to Hinman Avenue in order to identify the best ways to utilize the TIF district to enhance this key south Evanston neighborhood. To support these planning efforts, staff has compiled a draft plan for implementation of the redevelopment of the area within the TIF District. This document will serve as a guide for implementation of redevelopment plans for the next decade. It outlines key needs for new infrastructure, opportunities for transit connectivity, open space, and development of underutilized or vacant parcels. Staff recently attended a meeting of the Main Street Merchants Association to seek feedback on the implementation plan and learn more about this key stakeholder group’s preferences and priorities for neighborhood investment. The group highlighted several areas of priority for new investment. In no particular order of these included: 1) Multi-story parking deck; 2) Improved streetscape and lighting (with historical appearance); 3) Program to provide upgrades to older properties to improve energy efficiency o f heating and cooling of building; 4) Façade Improvement; and 5) Enhanced green space/open space in district. Also important to this group was a defined process for how funding would be spent to promote transparency. Additionally, the group expressed a strong desire to be part of a group that could provide feedback to City Council on proposed expenditures within the TIF district. The idea of creating a Chicago/Main TIF Advisory Panel filled by merchants and residents from the area was discussed. The implementation plan is included as an attachment to this agenda item. The document is currently in draft form and includes feedback from the Main Street Merchants meeting discussed above. A formal resolution will accompany the document at the January 14, 2013 meeting for consideration by the City Council for adoption. Legislative History: The Joint Review Board convened on Tuesday, October 2, 1012 to review the proposed tax increment financing district. At that meeting the Board unanimously approved an advisory, non-binding recommendation to the City Council to adopt the Chicago/Main Redevelopment Plan and Redevelopment Project. The City Council fulfilled the obligations of the TIF Act by convening a public hearing on November 12, 2012. Attachments: Ordinances 130-0-12, 131-0-12, and 132-0-12 (Agenda Items A8 to A10) City of Evanston TIF Redevelopment Plan Chicago/Main TIF District Proposed Main/Chicago TIF District Map DRAFT Implementation Plan Resolution & Recommendation of the Joint Review Board Memo from Director of Utilities confirming age of utilities 178 of 777 Proposed Chicago-Main TIF The City of Evanston Continues North to Dempster Street Continues South to Oakton Street Main StreetMain Street Lee StreetLee Street Greenleaf StreetGreenleaf Street Kedzie StreetKedzie Street Madison StreetMadison Street Monroe StreetMonroe Street Chicago AvenueChicago AvenueHinman AvenueHinman AvenueCuster AvenueCuster AvenueSherman AvenueSherman AvenueElmwood AvenueElmwood AvenueN Washington StreetWashington Street Judson AvenueJudson Avenue179 of 777 180 of 777 181 of 777 DRAFT Redevelopment Implementation Plan for Evanston’s Main Street/Chicago Avenue’s Business District August 2012 182 of 777 Executive Summary: This document serves as a guide to the implementation of the proposed Chicago/Main Tax Increment Financing (TIF) District. This “Redevelopment Implementation Plan” connects the proposed budget to the Chicago/Main TIF to proposed projects within the Chicago/Main Business District. The projects outlined in this document are conceived to be implemented within the first five to ten years of the creation of the district. Over the past twenty years, the City of Evanston has invested heavily in Downtown Evanston and made it a regional destination for the Chicagoland area. In recent years focus has moved to targeted investment in Evanston’s neighborhood business districts. The Chicago/Main TIF District serves as a catalyst to make targeted reinvestment in the business, pedestrian, and transit assets of this area. The Chicago/Main business district is poised to capture new investment and redevelopment activity. Like Downtown Evanston, this area includes both Metra and CTA transit stations. The strong transit connectivity lends itself to support not just retail and residential uses, but also office uses. This plan outlines four major areas of potential new investment through the TIF District. These include: 1) Transit-Oriented Development; 2) Public Infrastructure (roads, sewer, water); 3) Open Space; and 4) Private Development. The Main Street Merchants Association convened in November 2012 to discuss the proposed district and offered several suggested priorities for improvement of the district. These included: 1) Enhanced parking options in the form of a parking deck; 2) Improved streetscape that is more historically accurate for the neighborhood; 3) Funds available for façade improvement and modernization of existing buildings; and 4) Development of open space/green space within the district. The group also highlighted the need for a framework for spending of funds within the TIF district. They suggested the creation of set criteria that must be met for projects seeking TIF funds. They also suggested the appointment of an advisory panel comprised of local businesses and residents that can provide feedback on how TIF funds are spent within the district. This document is to serve as a guide for how funds from the Chicago/Main TIF should be spent over the next decade. The proposed budget for the TIF District is $25,000,000 for projects over the course of a 23-year period. 183 of 777 The Budget from the Chicago/Main TIF Redevelopment Plan: Program/Improvements Estimated Costs Land Acquisition, Assembly, Relocation $2,500,000 Site Prep, Remediation, Demolition, Site Grading $2,500,000 Utility Improvements $6,000,000 Rehabilitation of Existing Public and Private Structures ; Taxing District Capital Improvements $5,500,000 Public Facilities (Inc. Parking and Streetscaping) $4,500,000 Interest Costs Pursuant to the Act $2,000,000 Professional Service Costs $1,000,000 Job Training $500,000 Statutory School District Payments $500,000 TOTAL ESTIMATED TIF BUDGET $25,000,000 184 of 777 Transit-Oriented Investment Background: This area is one of the most transit-rich parts of Evanston, if not the region. The regional commuter rail line, Metra, has a stop along the Union Pacific North Line, just south of Main Street. This rail line runs from Kenosha, Wisconsin to the downtown Chicago terminus station at Ogilvie Transportation Center. The line includes 26 stations between the two ends of the line. According to estimates provided by the Regional Transportation Authority (RTA), the Union Pacific North Line saw an average of 28,277 boardings (passengers boarding a train bound in either direction) on this line each weekday. The Main Street station saw approximately 869 average weekday boardings, a figure that puts it in the top ten of highest train boardings on this route. The CTA transit station, located at 836 Chicago Avenue, is served by the CTA’s Purple Line. During rush hour travel, the Purple line travels to Chicago’s “Loop” stopping at major downtown and northside destinations. During off-peak hours, the line travels between the Wilmette terminus at Linden to Howard Street. In 2009, the average weekday ridership in both north and south directions was 1,196 passengers per day. In early 2012, the Regional Transportation Authority recognized that the Chicago/Main area possesses a unique asset in transit opportunities and awarded the City of Evanston a grant for planning work associated with a study to identify future station improvements, improved cross platform connectivity, as well a future land use recommendations. Potential TIF Funding Sources Available: Within the proposed TIF Budget, applicable activities associated with Transit-Oriented Investment could be associated with these defined Programs/Improvements: Utility Improvements ($6,000,000) Public Facilities ($4,500,000) Professional Service Costs ($1,000,000) In total, there is approximately up to $11,500,000 available within the TIF budget for activities or projects that could be associated with enhancing the CTA and Metra stations and the environs. It is noteworthy to highlight that other activities identified within this document could also be eligible for these budget items as well. The development of a final budget for this document will ensure that all expenditures and available funds are accounted for. Recommended Action: The study is expected to commence late 2012, early 2013 and will take approximately 9 to 12 months to complete. Following the completion of this study, staff recommends that an implementation schedule be developed for the recommendations and proposed transit improvements. This implementation schedule should include budget, and a clear list of priorities for implementation. Additionally, it should include recommendations for immediate improvements to the area (improved pedestrian amenities, bicycle racks, and signage) as well as identify longer term projects. Subsequent to development of the implementation schedule, this document should be adjusted to include changes and budget. 185 of 777 Public Infrastructure Background: Several infrastructure projects have been identified within the Chicago/Main TIF District that could be incorporated into the annual City Capital Improvement Plan. The available funds from the Chicago/Main TIF District will serve as a funding source for coming fiscal years to pay for these necessary improvements. The sewer and water infrastructure in the vicinity of Chicago Avenue and Main Street is in most cases 100 years of age or older. While the area does not have a history of water main or sewer failures, the age of infrastructure carries an increased risk of failure. Staff estimates that improvements and projects to update the water mains and relief sewers is approximately $2,840,000. An attached memorandum from David Stoneback discusses these projects in further detail. The table below highlights the recommended projects: Potential Sewer/Water Capital Improvement Projects in the Chicago/Main TIF District Project Description Estimated Costs Chicago Avenue Water Main Replacement $670,000 Custer Avenue Water Main Replacement $210,000 Sherman Avenue Water Main Replacement $675,000 Main Street Water Main Replacement $780,000 Washington Street Water Main Replacement $145,000 Custer Avenue Relief Sewer Extension $140,000 Small Diameter Sewer Rehabilitation $220,000 Total $2,840,000 Potential Streetscape/Roadway Capital Improvement Projects in the Chicago/Main TIF District Project Description Estimated Costs Main Street Streetscape $1,680,000 Chicago Avenue Streetscape $260,000 Street Light Improvements $1,500,000 Main Street, Chicago Avenue, Custer Avenue, and Washington Street Resurfacing $1,500,000 Alley Paving Projects $900,000 Total $4,340,000 Potential TIF Funding Sources Available: Within the proposed TIF Budget, applicable activities associated with Public Infrastructure could be associated with these defined Programs/Improvements: Utility Improvements ($6,000,000) Public Facilities ($4,500,000) Professional Service Costs ($1,000,000) In total, there is approximately up to $11,500,000 available within the budget for activities or projects associated with repair and improvement of infrastructure within the 186 of 777 district. It is noteworthy to highlight that other activities identified within this document could also be eligible for these budget items as well. The development of a final budget for this document will ensure that all expenditures and available funds are accounted for. Recommended Action: Incorporate the proposed projects outlined in this section into the City of Evanston’s CIP within five years of designation of the tax increment financing district. 187 of 777 Open Space Background: While the area is a compact and urban environment, there are opportunities throughout the district for open space or public art. A primary example of potential new green and open space is the area along the rail viaducts. Three projects have been identified as potentially being part of larger open space planning and improvements. These include the St. Paul’s Park South Renovation, Jennifer Morris Park Renovation, and the creation of a greenbelt bicycle and pedestrian path between the CTA and Metra viaducts. Within this section are project descriptions and preliminary cost estimates. ST. PAUL’S PARK SOUTH RENOVATION Location: South of Main, North of Kedzie, between the CTA tracks and Chicago Avenue Budget Estimate: $1,500,000 Detailed Project Description Renovate this existing park which serves both area residents as well as CTA and Metra commuters. This park was last renovated in the 1970s and is in a highly deteriorated state. With substantial street frontage along Chicago Avenue the park currently presents a neglected appearance, creating an unwelcome environment to the public. Master planning efforts for this park were completed in 2006 and were intended to extend the character and Chicago Streetscape Plan. Renovations to the property would include a variety of features to help revitalize the area and encourage positive activities and growth. Improvements include: flexible public spaces for both passive activities and cultural event, heritage areas with transportation themed garden spaces, outdoor café seating areas, shade structures and flexible green spaces. JENNIFER MORRIS PARK RENOVATION Location: South of Washington, East of Custer Budget Estimate: $100,000 Detailed Project Description Although technically just outside the proposed district boundary, this existing park serves as a gateway to the district and should be considered a contributing property. The site consists primarily of overgrown landscaping and deteriorated park amenities. Renovations would help to enliven the district’s boundaries and present and welcoming and attractive entry. METRA-CTA ELEVATED BIKE AND PEDESTRIAN GREENBELT Location: South of Dempster, North of Oakton Street, between the Metra and CTA tracks Budget Estimate: $19,500,000 (park related improvements) Detailed Project Description This project would convert the existing unused and underused right-of-way located between the elevated Metra and CTA tracks to a bike/pedestrian greenbelt with trails, 188 of 777 sitting areas, plazas and related features. Renovations could be constructed in phases to help address costs. A portion of these improvements could be paid for through TIF. Some of the more significant features could include: construction of a continuous trail system extending the full length of the district for the exclusive use of bikes and pedestrians providing key connections at business and residential districts; 2) construction of a transit plaza between the concomitant Main Street Metra and CTA stations to help facilitate commuter transit as well as create a unique public space; 3) construction of pedestrian bridges with integrated “bridge gardens” to expand the park system seamlessly over street traffic below; 4) installation of extensive greening and garden spaces along the length of the corridor to create a variety of open space experiences; and 5) relocation of surface parking currently within the corridor to either underground facilities below the new greenbelt or to a separate new off-site facility which could be integrated with another district development project. In total, this project could add as much as 5.5 acres of park land. Potential TIF Funding Sources Available: Within the proposed TIF Budget, applicable activities associated with Open Space could be associated with these defined Programs/Improvements: Utility Improvements ($6,000,000) Public Facilities ($4,500,000) In total, there is approximately up to $10,500,000 available within the budget for activities or projects associated with open space. It is noteworthy to highlight that other activities identified within this document could also be eligible for these budget items as well. The development of a final budget for this document will ensure that all expenditures and available funds are accounted for. Recommended Action: Staff recommends that following the approval of the proposed TIF district and the development of the RTA study, that staff work in coordination with the local Alderman, and businesses to develop an implementation schedule for public open space improvements. Also recommended is coordination with the Public Art Committee to develop a public art program for the district. Art considered could be both permanent and temporary in nature. 189 of 777 Private Development at Main Street & Chicago Avenue Background: Historically, the property located at the southeast corner of Main Street and Chicago Avenue was a two-story retail/office development. It was demolished in 2007 and was slated for development as a mixed-use commercial and residential building. However, after the owner failed to make timely payments on the loan, Cole Taylor Bank filed a foreclosure lawsuit in late 2008. The property was then the subject of a $4.3 million foreclosure lawsuit filing by Cole Taylor Bank. After the foreclosure, Staff closely monitored the various parties and their interest in the acquisition and redevelopment of the property. In December 2010, Cole Taylor Bank sold the property to OMS Evanston LLC (“OMS”) for approximately $1.65 million. Staff has worked with the development team for nearly two years to conceptualize future redevelopment at this site. Initially OMS sought redevelopment of the property as a mixed use retail and residential building. After much review and discussion with local merchants, elected officials, and other stakeholders, it is the collective vision and desire that the property is redeveloped as a mixed-use retail and office development. The close proximity to both the CTA and the Metra Main Street stations make t he property highly transit accessible. Additionally, many Main Street merchants have noted that after the removal of the previous vintage office building and the bank/office property at the northwest corner of Main Street and Chicago Avenue, day-time foot traffic into stores has decreased significantly. The proposed office redevelopment ranges from 130,000 to 170,000 square feet and will include retail at the ground floor, public parking on the upper floors, and office space on the top floors. A copy of rendering and site plan is attached to this document. The total cost of the project is estimated to be between $20 and $30 million, depending on the size of the development constructed. The development of this office space could result in approximately 300 new office workers to this neighborhood. Potential TIF Funding Sources Available: Within the proposed TIF Budget, applicable activities associated with Private Development at Main Street and Chicago Avenue could be associated with these defined Programs/Improvements: Land Acquisition, Assembly, and Relocation ($2,500,000) Site Prep, Remediation, Demolition, Site Grading ($2,500,000) Public Facilities (Incl. Parking Facilities and Streetscape) ($4,500,000) Interest Costs ($2,000,000) Professional Development Service Costs ($1,000,000) In total, there is approximately up to $12,500,000 available within the budget for activities or projects associated with open space. It is noteworthy to highlight that other activities identified within this document could also be eligible for these budget items as 190 of 777 well. The development of a final budget for this document will ensure that all expenditures and available funds are accounted for. Recommended Action: Staff recommends that a TIF Funding and Redevelopment Agreement be drafted between the City and OMS-Evanston to determine how the development gap can be funded. This agreement would also articulate the terms and conditions of funding for development. 191 of 777 Private Development throughout District Background: According to the report developed by Kane McKenna and Associates, the properties located within the Main & Chicago TIF District are aging. Based on their assessment, 83 percent of the structures are 35 years or older. While the older buildings offer character for this district, they also come with potentially higher costs for maintenance, operation (greater energy usage), and lower likelihood of being accessible to persons with disabilities. Funds from the TIF district can be utilized in order to preserve these properties and offer opportunities for redevelopment. Rehabilitation of properties within the district is an eligible expense through the TIF district. At a November 2012 Main Street Merchants meeting, the group articulated a need for program that would address improvements to older buildings in need of modern improvements. In particular improvements include new heating and cooling systems that are more energy efficient and less costly for businesses and property owners. Potential TIF Funding Sources Available: Within the proposed TIF Budget, applicable activities associated with Private Development throughout District could be associated with these defined Programs/Improvements: Land Acquisition, Assembly, and Relocation ($2,500,000) Rehabilitation of Existing Public and Private Structures ($5,500,000) In total, there is approximately up to $8,000,000 available within the budget for activities or projects associated with open space. It is noteworthy to highlight that other activities identified within this document could also be eligible for these budget items as well. The development of a final budget for this document will ensure that all expenditures and available funds are accounted for. Recommended Action: Allocation of $1,000,000 over the course of the TIF district’s life to spend on property rehabilitation that preserves historic structures, modifies buildings for modern use, and creates a more aesthetically pleasing district. 192 of 777 DRAFT Budget for Redevelopment Implementation Plan Investment Estimated Cost Infrastructure Water/Sewer $2,800,000 Road $4,340,000 Transit-Oriented Development [**Line Items Pending Study**] DRAFT – To Be Determined Open Space St. Paul Park Improvements $1,500,000 Jennifer Morris Park Improvements $100,000 Greenbelt CTA/Metra Improvements $19,500,000 Private Development Main & Chicago Development $9,000,000 - $12,000,000 Building Improvements in District $1,000,000 TOTAL BUDGET DRAFT – To Be Determined 193 of 777 1 To: Marty Lyons, Assistant City Manager/Treasurer From: David Stoneback, Utilities Director Kristin Rehg – Utilities Management Analyst Subject: Proposed Chicago & Main TIF Area – Potential Capital Improvement Projects Date: July 5, 2012 The Utilities Department has identified several water and sewer capital improvement projects in the proposed Chicago & Main Tax Increment Financing (TIF) area. While there is not a history of recurring water and sewer main failures in this area, the fact remains that its critical water and sewer infrastructure is over 100 years old and carries an ever increasing risk of failure due to its age. Considering the City’s efforts to attract businesses to this area, proactive infrastructure renewal is recommended here. This will allow active control of the timing and location of construction work, and minimize construction costs (as compared to the high cost, and unscheduled road closures and water shut-offs, that accompany emergency repairs). The recommended projects are summarized below, with detailed project descriptions and location maps on the following pages. Project Description Estimated Cost Chicago Avenue Water Main Replacement $0,670,000 Custer Avenue Water Main Replacement $0,210,000 Sherman Avenue Water Main Replacement $0,675,000 Main Street Water Main Replacement $0,780,000 Washington Street Water Main Replacement $0,145,000 Custer Avenue Relief Sewer Extension $0,140,000 Small Diameter Sewer Rehabilitation $0,220,000 Total $2,840,000 Memorandum 194 of 777 2 PROJECT TITLE: CHICAGO AVENUE WATER MAIN REPLACEMENT Project Location: Chicago Avenue from Washington Street to Greenleaf Street Estimated Cost: $670,000 Detailed Project Description This section of Chicago Avenue includes a 10-inch diameter water main from Washington to Main, and a 6-inch water main from Main to Greenleaf. Both water mains were installed in 1907. The proposed water main along this entire corridor is 10- inch diameter. Both pipelines are recommended for replacement due to their age (over 100 years) and to address known fire flow deficiencies in this area. Construction Probable Cost Estimate No. Item Description Quantity Unit Unit Price Total 1 Installation of 10” water main on Chicago Avenue 1,760 LF $380 $668,800 TOTAL (rounded) $670,000 PROJECT TITLE: CUSTER AVENUE WATER MAIN REPLACEMENT Project Location: Custer Avenue from Main Street to Lee Street Estimated Cost: $210,000 Detailed Project Description This section of Custer Avenue includes a 4-inch diameter water main installed in 1907, and a 6-inch diameter water main installed in 1988. The proposed improvements include replacing the 4-inch water main with an 8-inch main to meet the City’s current minimum water main size requirements. These improvements are primarily recommended due to pipe age (over 100 years). The 6-inch main is not recommended for replacement as it is relatively new. Construction Probable Cost Estimate No. Item Description Quantity Unit Unit Price Total 1 Installation of 8” water main on Custer Avenue 545 LF $380 $207,100 TOTAL (rounded) $210,000 195 of 777 3 PROJECT TITLE: SHERMAN AVENUE WATER MAIN REPLACEMENT Project Location: Sherman Avenue from Washington Street to north of Main Street Estimated Cost: $675,000 Detailed Project Description This section of Sherman Avenue includes an 8-inch diameter water main from Washington to Main, and parallel 6-inch and 12-inch diameter water mains starting at Main Street and running north. All of these water mains were installed in 1907. The proposed improvements include replacing the 8-inch and 12-inch diameter mains in kind, and replacing the 6-inch diameter main with an 8-inch main to meet the City’s current minimum water main size requirements. These improvements are primarily recommended due to pipe age (over 100 years). Construction Probable Cost Estimate No. Item Description Quantity Unit Unit Price Total 1 Installation of 8” water main on Sherman Avenue 1,331 LF $380 $505,780 2 Installation of 12” water main on Sherman Avenue 436 LF $380 $165,680 TOTAL (rounded) $675,000 PROJECT TITLE: MAIN STREET WATER MAIN REPLACEMENT Project Location: Main Street from Sherman Avenue to Hinman Avenue Estimated Cost: $780,000 Detailed Project Description The existing water main on this section of Main Street is 10-inch diameter from Sherman to Chicago, and 6-inch diameter from Chicago to Hinman. These mains were installed in 1907. The proposed water main is 12-inch diameter. This replacement is recommended due to pipe age (over 100 years) and to address known fire flow deficiencies in this area. Construction Probable Cost Estimate No. Item Description Quantity Unit Unit Price Total 1 Installation of 12” water main on Main Street 1,155 LF $380 $785,400 TOTAL (rounded) $780,000 196 of 777 4 PROJECT TITLE: WASHINGTON STREET WATER MAIN REPLACEMENT Project Location: Washington Street from Sherman Avenue to Custer Avenue Estimated Cost: $145,000 Detailed Project Description The existing water main on this section of Washington Street is 6-inch diameter and was installed in 1907. The proposed water main is 8-inch diameter to meet the City’s current minimum water main size requirements. This replacement is recommended primarily due to the pipe’s age (over 100 years). Construction Probable Cost Estimate No. Item Description Quantity Unit Unit Price Total 1 Installation of 8” water main on Washington Street 505 LF $380 $141,400 TOTAL (rounded) $145,000 PROJECT TITLE: CUSTER AVENUE RELIEF SEWER EXTENSION Project Location: From alley behind 900-block of Sherman Avenue to Custer Avenue Estimated Cost: $140,000 Detailed Project Description Custer Avenue pitches sharply downward from Main Street to Lee Street, resulting in flooding during heavy rains due to the flow restrictors installed in the combined sewer inlets on this portion of the street. A relief sewer exists in the alley that runs between the 900-blocks of Sherman and Custer. This relief sewer could be extended to directly drain two combined sewer structures on Custer near Lee Street. Further, the storm runoff that accumulates due to flow restrictors installed in combined sewer structures further south of Lee Street will also drain to the relief sewer via the two directly connected structures (they will have their restrictors removed). These improvements should alleviate most flooding issues on this segment of Custer Avenue. Construction Probable Cost Estimate No. Item Description Quantity Unit Unit Price Total 1 Extend 16” relief sewer from alley to Custer Avenue 400 LF $350 $140,000 TOTAL (rounded) $140,000 197 of 777 5 PROJECT TITLE: SMALL DIAMETER SEWER REHABILITATION Project Location: Various streets as noted below Estimated Cost: $220,000 Detailed Project Description This project includes rehabilitation of small diameter sewers on portions of Chicago Avenue, Custer Avenue, and Washington Street, as well as a portion of an alley running behind the 700-block of Main Street (between Custer and Sherman). The existing sewers were constructed of vitrified clay and are approximately 100 years old. The method of rehabilitation will be cured-in-place pipe (CIPP) lining. The scope includes lining approximately 2,940 LF of 9-inch to 20-inch diameter sewer. Construction Probable Cost Estimate No. Item Description Quantity Unit Unit Price Total 1 CIPP Lining of 15” Chicago Ave. sewer (vicinity of Lee St) 667 LF $80 $53,360 2 CIPP Lining of 12” Chicago Ave. sewer (Main to Washington) 378 LF $57 $21,546 3 CIPP Lining of 9” Custer Ave. sewer (Main north to end) 590 LF $47 $27,730 4 CIPP Lining of 12” Custer Ave. sewer (at Washington St) 46 LF $57 $2,622 5 CIPP Lining of 16” Custer Ave. sewer (at Main St) 18 LF $80 $1,440 6 CIPP Lining of 20” Custer Ave. sewer (Washington to Main) 144 LF $103 $14,832 7 CIPP Lining of 9” Main St. alley sewer (Sherman to Custer) 367 LF $47 $17,249 8 CIPP Lining of 9” Washington St. sewer (Sherman to Custer) 431 LF $47 $20,257 9 CIPP Lining of 10” Washington St. sewer (Custer to Chicago) 295 LF $47 $13,865 10 Allowance for lateral reinstatements 240 ea $150 $36,000 11 Allowance for trimming protruding taps 20 ea $400 $8,000 TOTAL (rounded) $220,000 198 of 777 0 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Steve Griffin, Director Community and Economic Development Johanna Nyden, Economic Development Coordinator Subject: Chicago/Main TIF District – Introduction of the Designation Date: December 5, 2012 Recommended Action: Staff recommends City Council adopt ordinance 130-O-12 approving the Tax Increment Redevelopment Plan and Redevelopment Project (“TIF Plan”). This document provides the eligibility report for the designation of the district. The Plan also provides required documentation articulating state statute requirements for how funds can be lawfully spent. The adoption of this ordinance is required to designate the proposed Chicago/Main TIF District as outlined in the state statute 65 ILCS 5/11-74.4 – Tax Increment Allocation Redevelopment Act. Memorandum For City Council meeting of December 10, 2012 Item A8 Ordinance 130-O-12 Approving the Chicago/Main Tax Increment Finance District For Introduction 199 of 777 12/3/2012 130-O-12 AN ORDINANCE Approving a Tax Increment Redevelopment Plan and Redevelopment Project for the Chicago/Main Redevelopment Project Area WHEREAS, it is desirable and in the best interest of the citizens of the City of Evanston, Cook County, Illinois (the “City”), for the City to implement tax increment allocation financing pursuant to the Tax Increment Allocation Redevelopment Act, Division 74.4 of Article 11 of the Illinois Municipal Code, as amended (the “Act”), for a proposed redevelopment and redevelopment project (the “Plan and Project”) within the municipal boundaries of the City within a proposed redevelopment project area (the “Area”) described in Section 1(a) of this Ordinance, which Area constitutes in the aggregate more than one and one-half (1½) acres; and WHEREAS, pursuant to Section 11-74.4-5 of the Act, the Mayor and City Council of the City (the “Corporate Authorities”) called a public hearing relative to the Plan and Project and the designation of the Area as a redevelopment project area under the Act for November 12, 2012; and WHEREAS, due notice with respect to such hearing was given pursuant to Section 11-74.4-5 of the Act, said notice being given to taxing districts and to the Department of Commerce and Economic Opportunity of the State of Illinois by certified mail on September 13, 2012, by publication on October 18, 2012, and November 1, 2012, and by certified mail to taxpayers within the Area on October 17, 2012; and 200 of 777 130-O-12 -2- WHEREAS, the City has heretofore convened a joint review board as required by and in all respects in compliance with the provisions of the Act; and WHEREAS, the Corporate Authorities have reviewed the information concerning such factors presented at the public hearing and have reviewed other studies and are generally informed of the conditions in the proposed Area that could cause the Area to be a “conservation area” as defined in the Act; and WHEREAS, the Corporate Authorities have reviewed the conditions pertaining to lack of private investment in the proposed Area to determine whether private development would take place in the proposed Area as a whole without the adoption of the proposed Plan; and WHEREAS, the Corporate Authorities have reviewed the conditions pertaining to real property in the proposed Area to determine whether contiguous parcels of real property and improvements thereon in the proposed Area would be substantially benefited by the proposed Project improvements; and WHEREAS, the Corporate Authorities have reviewed the proposed Plan and Project and also the existing comprehensive plan for development of the City as a whole to determine whether the proposed Plan and Project conform to the comprehensive plan of the City, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The Corporate Authorities hereby make the following findings: 201 of 777 130-O-12 -3- a. The Area is legally described in Exhibit A attached hereto and incorporated herein as if set out in full by this reference. The general street location for the Area is described in Exhibit B attached hereto and incorporated herein as if set out in full by this reference. The map of the Area is depicted on Exhibit C attached hereto and incorporated herein as if set out in full by this reference. b. There exist conditions that cause the Area to be subject to designation as a redevelopment project area under the Act and to be classified as a conservation area as defined in Section 11-74.4-3(b) of the Act. c. The proposed Area on the whole has not been subject to growth and development through investment by private enterprise and would not be reasonably anticipated to be developed without the adoption of the Plan. d. The Plan and Project conform to the comprehensive plan for the development of the City as a whole, as reflected in the City’s zoning map. e. As set forth in the Plan it is anticipated that all obligations incurred to finance redevelopment project costs, if any, as defined in the Plan shall be retired within twenty- three (23) years after the Area is designated. f. The parcels of real property in the proposed Area are contiguous, and only those contiguous parcels of real property and improvements thereon that will be substantially benefited by the proposed Project improvements are included in the proposed Area. SECTION 2: The Plan and Project, which were the subject matter of the public hearing held on November 12, 2012, are hereby adopted and approved. A copy of the Plan and Project is set forth in Exhibit D attached hereto and incorporated herein as if set out in full by this reference. 202 of 777 130-O-12 -4- SECTION 3: If any section, paragraph, or provision of this Ordinance shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph, or provision shall not affect any of the remaining provisions of this Ordinance. SECTION 4: All ordinances, resolutions, motions, or orders in conflict herewith shall be, and the same hereby are, repealed to the extent of such conflict, and this Ordinance shall be in full force and effect immediately upon its passage by the Corporate Authorities and approval as provided by law. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Ayes: ______________ Nays: ______________ Introduced:_________________, 2012 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 203 of 777 A-1 EXHIBIT A Legal Description of Redevelopment Project Area THAT PART OF SECTION 19, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS, BEING DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEAST CORNER OF LOT 1 IN BLOCK 1 OF BAYLEY’S SUBDIVISION, BEING A SUBDIVISION IN THE SOUTHWEST QUARTER OF SAID SECTION 19, ACCORDING TO THE PLAT THEREOF RECORDED AUGUST 12, 1904 AS DOCUMENT NO. 3578132; THENCE SOUTHERLY ALONG THE EAST LINE OF SAID BLOCK 1 AND ITS SOUTHERLY EXTENSION THEREOF TO A POINT OF INTERSECTION WITH THE SOUTH RIGHT-OF-WAY LINE OF THE PUBLIC ALLEY LYING SOUTH OF AND ADJOINING THE SOUTH LINE OF SAID BLOCK 1; THENCE EASTERLY ALONG SAID SOUTH RIGHT-OF- WAY LINE TO THE NORTHEAST CORNER OF LOT 1 IN BAYLEY’S RESUBDIVISION, BEING A SUBDIVISION IN THE SOUTHWEST QUARTER OF SAID SECTION 19, ACCORDING TO THE PLAT THEREOF RECORDED MARCH 14, 1891 AS DOCUMENT NO. 1433599; THENCE SOUTHERLY ALONG THE EAST LINE OF SAID LOT 1 AND THE SOUTHERLY EXTENSION THEREOF TO A POINT OF INTERSECTION WITH THE SOUTH RIGHT-OF-WAY LINE OF WASHINGTON STREET; THENCE EASTERLY ALONG SAID SOUTH RIGHT-OF-WAY LINE TO A POINT OF INTERSECTION WITH THE WESTERLY RIGHT-OF-WAY LINE OF THE CHICAGO AND NORTHWESTERN RAILROAD; THENCE SOUTHEASTERLY ALONG SAID WESTERLY RIGHT-OF-WAY LINE TO A POINT OF INTERSECTION WITH THE SOUTH LINE OF THE SOUTHEAST QUARTER OF SAID SECTION 19; THENCE EASTERLY ALONG SAID SOUTH LINE TO A POINT OF INTERSECTION WITH THE EASTERLY RIGHT-OF-WAY LINE OF SAID CHICAGO AND NORTHWESTERN RAILROAD; THENCE NORTHWESTERLY ALONG SAID EASTERLY RIGHT-OF-WAY LINE TO A POINT OF INTERSECTION WITH THE WESTERLY EXTENSION OF THE SOUTH LINE OF LOT 1 IN BLOCK 12 IN WHITE’S ADDITION TO EVANSTON, BEING A SUBDIVISION IN THE SOUTHEAST QUARTER OF SAID SECTION 19, ACCORDING TO THE PLAT THEREOF RECORDED FEBRUARY 4, 1873 AS DOCUMENT NO. 78945; THENCE EASTERLY ALONG SAID WESTERLY EXTENSION AND SOUTH LINE TO A POINT OF INTERSECTION WITH A LINE BEING 50 FEET WESTERLY OF AND PARALLEL WITH THE WESTERLY RIGHT-OF-WAY LINE OF CHICAGO AVENUE; THENCE NORTHWESTERLY ALONG SAID PARALLEL LINE TO A POINT OF INTERSECTION WITH THE NORTH LINE OF THE SOUTH 13.50 FEET OF SAID LOT 1; THENCE EASTERLY ALONG SAID NORTH LINE TO A POINT OF INTERSECTION WITH SAID WESTERLY RIGHT-OF-WAY LINE OF CHICAGO AVENUE; THENCE NORTHWESTERLY ALONG SAID WESTERLY RIGHT-OF-WAY LINE TO A POINT OF INTERSECTION WITH THE WESTERLY EXTENSION OF THE SOUTHERLY LINE OF THE NORTH 22 FEET OF LOT 7 IN BLOCK 11 OF SAID WHITE’S ADDITION TO EVANSTON; THENCE NORTHEASTERLY ALONG SAID WESTERLY EXTENSION, SOUTHERLY LINE AND EASTERLY EXTENSION THEREOF TO A POINT OF INTERSECTION WITH THE EASTERLY RIGHT-OF-WAY LINE OF THE NORTH- SOUTH PUBLIC ALLEY IN SAID BLOCK 11; THENCE NORTHWESTERLY ALONG SAID EASTERLY RIGHT-OF-WAY LINE AND NORTHERLY EXTENSION THEREOF TO A POINT OF INTERSECTION WITH THE NORTH RIGHT-OF-WAY LINE OF MAIN STREET; THENCE WESTERLY ALONG SAID NORTH RIGHT-OF-WAY LINE TO A POINT OF INTERSECTION 204 of 777 A-2 WITH THE EASTERLY LINE OF A PARCEL OF LAND DEEDED TO THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD AS PER DOCUMENT NO. 711919, RECORDED APRIL 29, 1886; THENCE NORTHWESTERLY ALONG SAID EASTERLY LINE TO A POINT OF INTERSECTION WITH THE SOUTH LINE OF LOT 6 IN THE COUNTY CLERK’S DIVISION, BEING A SUBDIVISION IN THE NORTH HALF OF SAID SECTION 19, ACCORDING TO THE PLAT THEREOF RECORDED APRIL 29, 1879 AS DOCUMENT NO. 219853; THENCE EASTERLY ALONG SAID SOUTH LINE TO A POINT OF INTERSECTION WITH THE WESTERLY RIGHT-OF-WAY LINE OF SAID CHICAGO AVENUE; THENCE NORTHERLY ALONG SAID WESTERLY RIGHT-OF-WAY LINE TO THE SOUTHEASTERLY CORNER OF LOT 1 IN THE PLAT OF CONSOLIDATION IN THE NORTHEAST QUARTER OF SAID SECTION 19, ACCORDING TO THE PLAT THEREOF RECORDED DECEMBER 26, 1984 AS DOCUMENT NO. 27382322; THENCE WESTERLY ALONG SAID SOUTH LINE TO THE SOUTHWESTERLY CORNER OF SAID LOT 1; THENCE NORTHERLY ALONG THE WESTERLY LINE OF SAID LOT 1 TO THE NORTHWESTERLY CORNER OF SAID LOT 1; THENCE EASTERLY ALONG THE NORTH LINE OF SAID LOT 1 TO A POINT OF INTERSECTION WITH THE WESTERLY RIGHT-OF-WAY LINE OF SAID CHICAGO AVENUE; THENCE NORTHERLY ALONG SAID WESTERLY RIGHT-OF-WAY LINE TO THE NORTHEASTERLY CORNER OF LOT 1 IN ISBERIAN’S PLAT OF CONSOLIDATION, BEING A SUBDIVISION IN THE NORTHEAST QUARTER OF SAID SECTION 19, ACCORDING TO THE PLAT THEREOF RECORDED DECEMBER 15, 1970 AS DOCUMENT NO. 21344023; THENCE WESTERLY ALONG THE NORTH LINE OF SAID LOT 1 AND WESTERLY EXTENSION THEREOF TO A POINT OF INTERSECTION WITH THE EASTERLY RIGHT-OF- WAY LINE OF THE CHICAGO AND NORTHWESTERN RAILROAD; THENCE NORTHWESTERLY ALONG SAID EASTERLY RIGHT-OF-WAY LINE TO A POINT OF INTERSECTION WITH THE NORTH LINE OF THE NORTHWEST QUARTER OF SAID SECTION 19; THENCE WESTERLY ALONG SAID NORTH LINE TO A POINT OF INTERSECTION WITH THE WESTERLY RIGHT-OF-WAY LINE OF SAID CHICAGO AND NORTHWESTERN RAILROAD; THENCE SOUTHEASTERLY ALONG SAID WESTERLY RIGHT-OF-WAY LINE TO A POINT OF INTERSECTION WITH THE NORTH LINE OF NICHOLAS MERSCH’S ADDITION TO SOUTH EVANSTON, BEING A SUBDIVISION IN THE NORTHWEST QUARTER OF SAID SECTION 19, ACCORDING TO THE PLAT THEREOF RECORDED MARCH 23, 1893 AS DOCUMENT NO. 2190815; THENCE WESTERLY ALONG SAID NORTH LINE TO A POINT OF INTERSECTION WITH THE WESTERLY RIGHT-OF- WAY LINE OF THE NORTH-SOUTH PUBLIC ALLEY IN SAID NICHOLAS MERSCH’S ADDITION TO SOUTH EVANSTON; THENCE SOUTHERLY ALONG SAID WESTERLY RIGHT-OF-WAY LINE TO THE SOUTHEAST CORNER OF LOT 20 IN FOSTER’S ADDITION TO SOUTH EVANSTON, BEING A SUBDIVISION IN SAID NORTHWEST QUARTER OF SECTION 19, ACCORDING TO THE PLAT THEREOF RECORDED JUNE 4, 1889 AS DOCUMENT NO. 1110189; THENCE WESTERLY ALONG THE SOUTH LINE OF SAID LOT 20 TO A POINT OF INTERSECTION WITH THE EAST RIGHT-OF-WAY LINE OF SHERMAN AVENUE; THENCE SOUTHERLY ALONG SAID EAST RIGHT-OF-WAY LINE TO A POINT OF INTERSECTION WITH NORTH LINE OF THE SOUTH 76 FEET OF LOTS 20, 21 AND 22 IN GEO. M. HUNTOON’S ADDITION TO EVANSTON, BEING A SUBDIVISION IN SAID NORTHWEST QUARTER OF SECTION 19, ACCORDING TO THE PLAT THEREOF RECORDED JUNE 8, 1872 AS DOCUMENT NO. 35963; THENCE WESTERLY ALONG SAID EASTERLY EXTENSION AND NORTH LINE TO A POINT OF INTERSECTION WITH THE WEST LINE OF SAID LOT 20; THENCE SOUTHERLY ALONG SAID WEST LINE AND SOUTHERLY EXTENSION THEREOF TO A POINT OF INTERSECTION WITH THE SOUTH RIGHT-OF-WAY LINE OF MAIN STREET; THENCE EASTERLY ALONG SAID SOUTH 205 of 777 A-3 RIGHT-OF-WAY LINE TO THE NORTHWEST CORNER OF LOT 1 IN BLOCK 2 OF SAID BAYLEY’S SUBDIVISION; THENCE SOUTHERLY ALONG THE WEST LINE OF SAID LOT 1 TO THE SOUTHWEST CORNER OF SAID LOT 1; THENCE EASTERLY ALONG THE SOUTH LINE OF SAID LOT 1 TO A POINT OF INTERSECTION WITH THE WEST RIGHT-OF-WAY LINE OF SAID SHERMAN AVENUE; THENCE EASTERLY ALONG A LINE TO THE SOUTHWEST CORNER OF LOT 1 IN BLOCK 1 OF SAID BAYLEY’S SUBDIVISION; THENCE EASTERLY ALONG THE SOUTH LINE OF SAID LOT 1 TO THE POINT OF BEGINNING. 206 of 777 B-1 EXHIBIT B GENERAL STREET LOCATION The proposed Redevelopment Project Area consists primarily of retail/commercial parcels southeast of the intersection of Chicago Avenue and Main Street. 207 of 777 C-1 EXHIBIT C MAP OF REDEVELOPMENT PROJECT AREA 208 of 777 209 of 777 130-O-12 D-1 EXHIBIT D REDEVELOPMENT PLAN AND PROJECT 210 of 777 211 of 777 212 of 777 213 of 777 214 of 777 215 of 777 216 of 777 217 of 777 218 of 777 219 of 777 220 of 777 221 of 777 222 of 777 223 of 777 224 of 777 225 of 777 226 of 777 227 of 777 228 of 777 229 of 777 230 of 777 231 of 777 232 of 777 233 of 777 234 of 777 235 of 777 236 of 777 237 of 777 238 of 777 239 of 777 240 of 777 241 of 777 242 of 777 243 of 777 244 of 777 245 of 777 246 of 777 247 of 777 248 of 777 249 of 777 250 of 777 251 of 777 252 of 777 253 of 777 254 of 777 255 of 777 256 of 777 257 of 777 258 of 777 259 of 777 260 of 777 261 of 777 262 of 777 263 of 777 264 of 777 265 of 777 266 of 777 267 of 777 268 of 777 269 of 777 MINUTES of a public meeting of the Mayor and City Council of the City of Evanston, Cook County, Illinois, held at the Evanston Civic Center, Evanston, Illinois, in said City at ___ o’clock P.M., on the __ day of ____________, 2012. * * * The Mayor called the meeting to order and directed the City Clerk to call the roll. Upon roll call, the following answered present: ____________, the Mayor, and Alderman: ____________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ The following Aldermen were absent: _____________________________________________________________________ Alderman ____________________ presented and the City Manager explained an ordinance, which was laid in words and figures before the Mayor and Aldermen as follows: 270 of 777 130-O-12 Alderman ______________ moved and Alderman ________________ seconded the motion that said ordinance as presented and read by the City Clerk be adopted. After a full discussion thereof including a public recital of the nature of the matter being considered and such other information as would inform the public of the nature of the business being conducted, the Mayor directed that the roll be called for a vote upon the motion to adopt said ordinance as read. Upon the roll being called, the following Alderman voted AYE: ______________ _____________________________________________________________________ _____________________________________________________________________ The following Alderman voted NAY: __________________________________ _____________________________________________________________________ Whereupon the Mayor declared the motion carried and said ordinance adopted, approved and signed the same in open meeting and directed the City Clerk to record the same in full in the records of the Mayor and City Council of the City of Evanston, Cook County, Illinois, which was done. Other business not pertinent to the adoption of said ordinance was duly transacted at the meeting. Upon motion duly made, seconded and carried, the meeting was adjourned. ___________________________ City Clerk 271 of 777 130-O-12 STATE OF ILLINOIS ) ) SS COUNTY OF COOK ) CERTIFICATION OF ORDINANCE AND MINUTES I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of the City of Evanston, Cook County, Illinois (the “City”), and that as such official I am the keeper of the records and files of the Mayor and City Council of the City (the “Corporate Authorities”). I do further certify that the foregoing is a full, true and complete transcript of that portion of the minutes of the meeting of the Corporate Authorities held on the __ day of _________, 2012, insofar as same relates to the adoption of an ordinance entitled: AN ORDINANCE of the City of Evanston, Cook County, Illinois, Approving a Tax Increment Redevelopment Plan and Redevelopment Project for the Chicago Main Redevelopment Project Area. a true, correct and complete copy of which said ordinance as adopted at said meeting appears in the foregoing transcript of the minutes of said meeting. I do further certify that the deliberations of the Corporate Authorities on the adoption of said ordinance were conducted openly, that the vote on the adoption of said ordinance was taken openly, that said meeting was held at a specified time and place convenient to the public, that notice of said meeting was duly given to all of the news media requesting such notice; that an agenda for said meeting was posted at the location where said meeting was held and at the principal office of the Corporate Authorities at least 48 hours in advance of the holding of said meeting; that said agenda described or made specific reference to said ordinance; that said meeting was called and held in strict compliance with the provisions of the Open Meetings Act of the State of Illinois, as amended, and the Illinois Municipal Code, as amended, and that the Corporate Authorities have complied with all of the provisions of said Act and said Code and with all of the procedural rules of the Corporate Authorities. IN W ITNESS W HEREOF, I hereunto affix my official signature and the seal of the City, this __ day of _________, 2012. ___________________________ City Clerk (SEAL) 272 of 777 0 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Steve Griffin, Director Community and Economic Development Johanna Nyden, Economic Development Coordinator Subject: Chicago/Main TIF District – Introduction of the Designation Date: December 3, 2012 Recommended Action: Staff recommends City Council adopt ordinance 131-O-12 designating the Chicago/Main Redevelopment Project Area (“TIF District”). This ordinance designates the geographic boundaries for the district. This action is required to designate the proposed Chicago/Main TIF District as outlined in the state statute 65 ILCS 5/11-74.4 – Tax Increment Allocation Redevelopment Act. Memorandum For City Council meeting of December 10, 2012 Item A9 Ordinance 131-O-12 Designating the Chicago/Main Tax Increment Finance District For Introduction 273 of 777 10/31/2012 131-O-12 AN ORDINANCE Designating the Chicago/Main Redevelopment Project Area of the City of Evanston a Redevelopment Project Area Pursuant to the Tax Increment Allocation Redevelopment Act WHEREAS, it is desirable and in the best interest of the citizens of the City of Evanston, Cook County, Illinois (the “City”), for the City to implement tax increment allocation financing pursuant to the Tax Increment Allocation Redevelopment Act, Division 74.4 of Article 11 of the Illinois Municipal Code, as amended (the “Act”), for a proposed redevelopment plan and redevelopment project (the “Plan and Project”) within the municipal boundaries of the City and within a proposed redevelopment project area (the “Area”) described in Section 1 of this Ordinance; and WHEREAS, the Corporate Authorities have heretofore by ordinance approved the Plan and Project, which Plan and Project were identified in such ordinance and were the subject, along with the Area designation hereinafter made, of a public hearing held on November 12, 2012, and it is now necessary and desirable to designate the Area as a redevelopment project area pursuant to the Act, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The Area, as legally described in Exhibit A attached hereto and incorporated herein as if set out in full by this reference, is hereby designated as a redevelopment project area pursuant to Section 11-74.4-4 of the Act. The general street location for the Area is described in Exhibit B attached hereto and incorporated 274 of 777 131-O-12 -2- herein as if set out in full by this reference. The map of the Area is depicted on Exhibit C attached hereto and incorporated herein as if set out in full by this reference. SECTION 2: If any section, paragraph, or provision of this Ordinance shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph, or provision shall not affect any of the remaining provisions of this Ordinance. SECTION 3: All ordinances, resolutions, motions, or orders in conflict herewith shall be, and the same hereby are, repealed to the extent of such conflict, and this Ordinance shall be in full force and effect immediately upon its passage by the Corporate Authorities and approval as provided by law. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Ayes: ______________ Nays: ______________ Introduced:_________________, 2012 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 275 of 777 A-1 EXHIBIT A Legal Description of Redevelopment Project Area THAT PART OF SECTION 19, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS, BEING DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEAST CORNER OF LOT 1 IN BLOCK 1 OF BAYLEY’S SUBDIVISION, BEING A SUBDIVISION IN THE SOUTHWEST QUARTER OF SAID SECTION 19, ACCORDING TO THE PLAT THEREOF RECORDED AUGUST 12, 1904 AS DOCUMENT NO. 3578132; THENCE SOUTHERLY ALONG THE EAST LINE OF SAID BLOCK 1 AND ITS SOUTHERLY EXTENSION THEREOF TO A POINT OF INTERSECTION WITH THE SOUTH RIGHT-OF-WAY LINE OF THE PUBLIC ALLEY LYING SOUTH OF AND ADJOINING THE SOUTH LINE OF SAID BLOCK 1; THENCE EASTERLY ALONG SAID SOUTH RIGHT-OF- WAY LINE TO THE NORTHEAST CORNER OF LOT 1 IN BAYLEY’S RESUBDIVISION, BEING A SUBDIVISION IN THE SOUTHWEST QUARTER OF SAID SECTION 19, ACCORDING TO THE PLAT THEREOF RECORDED MARCH 14, 1891 AS DOCUMENT NO. 1433599; THENCE SOUTHERLY ALONG THE EAST LINE OF SAID LOT 1 AND THE SOUTHERLY EXTENSION THEREOF TO A POINT OF INTERSECTION WITH THE SOUTH RIGHT-OF-WAY LINE OF WASHINGTON STREET; THENCE EASTERLY ALONG SAID SOUTH RIGHT-OF-WAY LINE TO A POINT OF INTERSECTION WITH THE WESTERLY RIGHT-OF-WAY LINE OF THE CHICAGO AND NORTHWESTERN RAILROAD; THENCE SOUTHEASTERLY ALONG SAID WESTERLY RIGHT-OF-WAY LINE TO A POINT OF INTERSECTION WITH THE SOUTH LINE OF THE SOUTHEAST QUARTER OF SAID SECTION 19; THENCE EASTERLY ALONG SAID SOUTH LINE TO A POINT OF INTERSECTION WITH THE EASTERLY RIGHT-OF-WAY LINE OF SAID CHICAGO AND NORTHWESTERN RAILROAD; THENCE NORTHWESTERLY ALONG SAID EASTERLY RIGHT-OF-WAY LINE TO A POINT OF INTERSECTION WITH THE WESTERLY EXTENSION OF THE SOUTH LINE OF LOT 1 IN BLOCK 12 IN WHITE’S ADDITION TO EVANSTON, BEING A SUBDIVISION IN THE SOUTHEAST QUARTER OF SAID SECTION 19, ACCORDING TO THE PLAT THEREOF RECORDED FEBRUARY 4, 1873 AS DOCUMENT NO. 78945; THENCE EASTERLY ALONG SAID WESTERLY EXTENSION AND SOUTH LINE TO A POINT OF INTERSECTION WITH A LINE BEING 50 FEET WESTERLY OF AND PARALLEL WITH THE WESTERLY RIGHT-OF-WAY LINE OF CHICAGO AVENUE; THENCE NORTHWESTERLY ALONG SAID PARALLEL LINE TO A POINT OF INTERSECTION WITH THE NORTH LINE OF THE SOUTH 13.50 FEET OF SAID LOT 1; THENCE EASTERLY ALONG SAID NORTH LINE TO A POINT OF INTERSECTION WITH SAID WESTERLY RIGHT-OF-WAY LINE OF CHICAGO AVENUE; THENCE NORTHWESTERLY ALONG SAID WESTERLY RIGHT-OF-WAY LINE TO A POINT OF INTERSECTION WITH THE WESTERLY EXTENSION OF THE SOUTHERLY LINE OF THE NORTH 22 FEET OF LOT 7 IN BLOCK 11 OF SAID WHITE’S ADDITION TO EVANSTON; THENCE NORTHEASTERLY ALONG SAID WESTERLY EXTENSION, SOUTHERLY LINE AND EASTERLY EXTENSION THEREOF TO A POINT OF INTERSECTION WITH THE EASTERLY RIGHT-OF-WAY LINE OF THE NORTH- SOUTH PUBLIC ALLEY IN SAID BLOCK 11; THENCE NORTHWESTERLY ALONG SAID EASTERLY RIGHT-OF-WAY LINE AND NORTHERLY EXTENSION THEREOF TO A POINT OF INTERSECTION WITH THE NORTH RIGHT-OF-WAY LINE OF MAIN STREET; THENCE WESTERLY ALONG SAID NORTH RIGHT-OF-WAY LINE TO A POINT OF INTERSECTION 276 of 777 A-2 WITH THE EASTERLY LINE OF A PARCEL OF LAND DEEDED TO THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD AS PER DOCUMENT NO. 711919, RECORDED APRIL 29, 1886; THENCE NORTHWESTERLY ALONG SAID EASTERLY LINE TO A POINT OF INTERSECTION WITH THE SOUTH LINE OF LOT 6 IN THE COUNTY CLERK’S DIVISION, BEING A SUBDIVISION IN THE NORTH HALF OF SAID SECTION 19, ACCORDING TO THE PLAT THEREOF RECORDED APRIL 29, 1879 AS DOCUMENT NO. 219853; THENCE EASTERLY ALONG SAID SOUTH LINE TO A POINT OF INTERSECTION WITH THE WESTERLY RIGHT-OF-WAY LINE OF SAID CHICAGO AVENUE; THENCE NORTHERLY ALONG SAID WESTERLY RIGHT-OF-WAY LINE TO THE SOUTHEASTERLY CORNER OF LOT 1 IN THE PLAT OF CONSOLIDATION IN THE NORTHEAST QUARTER OF SAID SECTION 19, ACCORDING TO THE PLAT THEREOF RECORDED DECEMBER 26, 1984 AS DOCUMENT NO. 27382322; THENCE WESTERLY ALONG SAID SOUTH LINE TO THE SOUTHWESTERLY CORNER OF SAID LOT 1; THENCE NORTHERLY ALONG THE WESTERLY LINE OF SAID LOT 1 TO THE NORTHWESTERLY CORNER OF SAID LOT 1; THENCE EASTERLY ALONG THE NORTH LINE OF SAID LOT 1 TO A POINT OF INTERSECTION WITH THE WESTERLY RIGHT-OF-WAY LINE OF SAID CHICAGO AVENUE; THENCE NORTHERLY ALONG SAID WESTERLY RIGHT-OF-WAY LINE TO THE NORTHEASTERLY CORNER OF LOT 1 IN ISBERIAN’S PLAT OF CONSOLIDATION, BEING A SUBDIVISION IN THE NORTHEAST QUARTER OF SAID SECTION 19, ACCORDING TO THE PLAT THEREOF RECORDED DECEMBER 15, 1970 AS DOCUMENT NO. 21344023; THENCE WESTERLY ALONG THE NORTH LINE OF SAID LOT 1 AND WESTERLY EXTENSION THEREOF TO A POINT OF INTERSECTION WITH THE EASTERLY RIGHT-OF- WAY LINE OF THE CHICAGO AND NORTHWESTERN RAILROAD; THENCE NORTHWESTERLY ALONG SAID EASTERLY RIGHT-OF-WAY LINE TO A POINT OF INTERSECTION WITH THE NORTH LINE OF THE NORTHWEST QUARTER OF SAID SECTION 19; THENCE WESTERLY ALONG SAID NORTH LINE TO A POINT OF INTERSECTION WITH THE WESTERLY RIGHT-OF-WAY LINE OF SAID CHICAGO AND NORTHWESTERN RAILROAD; THENCE SOUTHEASTERLY ALONG SAID WESTERLY RIGHT-OF-WAY LINE TO A POINT OF INTERSECTION WITH THE NORTH LINE OF NICHOLAS MERSCH’S ADDITION TO SOUTH EVANSTON, BEING A SUBDIVISION IN THE NORTHWEST QUARTER OF SAID SECTION 19, ACCORDING TO THE PLAT THEREOF RECORDED MARCH 23, 1893 AS DOCUMENT NO. 2190815; THENCE WESTERLY ALONG SAID NORTH LINE TO A POINT OF INTERSECTION WITH THE WESTERLY RIGHT-OF- WAY LINE OF THE NORTH-SOUTH PUBLIC ALLEY IN SAID NICHOLAS MERSCH’S ADDITION TO SOUTH EVANSTON; THENCE SOUTHERLY ALONG SAID WESTERLY RIGHT-OF-WAY LINE TO THE SOUTHEAST CORNER OF LOT 20 IN FOSTER’S ADDITION TO SOUTH EVANSTON, BEING A SUBDIVISION IN SAID NORTHWEST QUARTER OF SECTION 19, ACCORDING TO THE PLAT THEREOF RECORDED JUNE 4, 1889 AS DOCUMENT NO. 1110189; THENCE WESTERLY ALONG THE SOUTH LINE OF SAID LOT 20 TO A POINT OF INTERSECTION WITH THE EAST RIGHT-OF-WAY LINE OF SHERMAN AVENUE; THENCE SOUTHERLY ALONG SAID EAST RIGHT-OF-WAY LINE TO A POINT OF INTERSECTION WITH NORTH LINE OF THE SOUTH 76 FEET OF LOTS 20, 21 AND 22 IN GEO. M. HUNTOON’S ADDITION TO EVANSTON, BEING A SUBDIVISION IN SAID NORTHWEST QUARTER OF SECTION 19, ACCORDING TO THE PLAT THEREOF RECORDED JUNE 8, 1872 AS DOCUMENT NO. 35963; THENCE WESTERLY ALONG SAID EASTERLY EXTENSION AND NORTH LINE TO A POINT OF INTERSECTION WITH THE WEST LINE OF SAID LOT 20; THENCE SOUTHERLY ALONG SAID WEST LINE AND SOUTHERLY EXTENSION THEREOF TO A POINT OF INTERSECTION WITH THE SOUTH RIGHT-OF-WAY LINE OF MAIN STREET; THENCE EASTERLY ALONG SAID SOUTH 277 of 777 A-3 RIGHT-OF-WAY LINE TO THE NORTHWEST CORNER OF LOT 1 IN BLOCK 2 OF SAID BAYLEY’S SUBDIVISION; THENCE SOUTHERLY ALONG THE WEST LINE OF SAID LOT 1 TO THE SOUTHWEST CORNER OF SAID LOT 1; THENCE EASTERLY ALONG THE SOUTH LINE OF SAID LOT 1 TO A POINT OF INTERSECTION WITH THE WEST RIGHT-OF-WAY LINE OF SAID SHERMAN AVENUE; THENCE EASTERLY ALONG A LINE TO THE SOUTHWEST CORNER OF LOT 1 IN BLOCK 1 OF SAID BAYLEY’S SUBDIVISION; THENCE EASTERLY ALONG THE SOUTH LINE OF SAID LOT 1 TO THE POINT OF BEGINNING. 278 of 777 B-1 EXHIBIT B GENERAL STREET LOCATION The proposed Redevelopment Project Area consists primarily of retail/commercial parcels southwest of the intersection of parcels southeast of the intersection of Chicago Avenue and Main Street. 279 of 777 C-1 EXHIBIT C MAP OF REDEVELOPMENT PROJECT AREA 280 of 777 281 of 777 MINUTES of a public meeting of the Mayor and City Council of the City of Evanston, Cook County, Illinois, held at the Evanston Civic Center, Evanston, Illinois, in said City at ___ o’clock P.M., on the __ day of ____________, 2012. * * * The Mayor called the meeting to order and directed the City Clerk to call the roll. Upon roll call, the following answered present: ____________, the Mayor, and Alderman: ____________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ The following Aldermen were absent: _____________________________________________________________________ Trustee ____________________ presented and the City Manager explained an ordinance, which was laid in words and figures before the Mayor and Aldermen as follows: 282 of 777 131-O-12 Alderman ______________ moved and Alderman ________________ seconded the motion that said ordinance as presented and read by the City Clerk be adopted. After a full discussion thereof including a public recital of the nature of the matter being considered and such other information as would inform the public of the nature of the business being conducted, the Mayor directed that the roll be called for a vote upon the motion to adopt said ordinance as read. Upon the roll being called, the following Alderman voted AYE: ______________ _____________________________________________________________________ _____________________________________________________________________ The following Alderman voted NAY: __________________________________ _____________________________________________________________________ Whereupon the Mayor declared the motion carried and said ordinance adopted, approved and signed the same in open meeting and directed the City Clerk to record the same in full in the records of the Mayor and City Council of the City of Evanston, Cook County, Illinois, which was done. Other business not pertinent to the adoption of said ordinance was duly transacted at the meeting. Upon motion duly made, seconded and carried, the meeting was adjourned. ___________________________ City Clerk 283 of 777 131-O-12 STATE OF ILLINOIS ) ) SS COUNTY OF COOK ) CERTIFICATION OF ORDINANCE AND MINUTES I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of the City of Evanston, Cook County, Illinois (the “City”), and that as such official I am the keeper of the records and files of the Mayor and City Council of the City (the “Corporate Authorities”). I do further certify that the foregoing is a full, true and complete transcript of that portion of the minutes of the meeting of the Corporate Authorities held on the __ day of _________, 2012, insofar as same relates to the adoption of an ordinance entitled: AN ORDINANCE of the City of Evanston, Cook County, Illinois, Approving a Tax Increment Redevelopment Project Area for the Chicago Main Redevelopment Project Area. a true, correct and complete copy of which said ordinance as adopted at said meeting appears in the foregoing transcript of the minutes of said meeting. I do further certify that the deliberations of the Corporate Authorities on the adoption of said ordinance were conducted openly, that the vote on the adoption of said ordinance was taken openly, that said meeting was held at a specified time and place convenient to the public, that notice of said meeting was duly given to all of the news media requesting such notice; that an agenda for said meeting was posted at the location where said meeting was held and at the principal office of the Corporate Authorities at least 48 hours in advance of the holding of said meeting; that said agenda described or made specific reference to said ordinance; that said meeting was called and held in strict compliance with the provisions of the Open Meetings Act of the State of Illinois, as amended, and the Illinois Municipal Code, as amended, and that the Corporate Authorities have complied with all of the provisions of said Act and said Code and with all of the procedural rules of the Corporate Authorities. IN W ITNESS W HEREOF, I hereunto affix my official signature and the seal of the City, this __ day of _________, 2012. ___________________________ City Clerk (SEAL) 284 of 777 For City Council meeting of December 10, 2012 Item A11 Ordinance 139-O-12: Penalties for Defacing or Removing Public Art For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, Corporation Counsel Subject: Ordinance 139-O-12 Regarding Defacement or Removal of Public Art Date: December 10, 2012 Recommended Action: Mayor recommends adoption of Ordinance 139-O-12 to provide for penalties against persons who deface or remove public art murals within the City of Evanston. Funding Source: N/A. Summary: Following the unauthorized removal of the mural, “The Loose History of Evanston” by artist Theodore Boggs, the Mayor recommends amending the City Code to provide for penalties and to require that a person who removes or defaces a public art mural to pay for the replacement cost of such mural. Legislative History: N/A. Attachments: Ordinance 139-O-12 Memorandum 285 of 777 11/29/2012 139-O-12 AN ORDINANCE Amending Title 7 of the City Code of Evanston Regarding the Protection of Public Art Murals WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt ordinances and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970 states that, generally, “a home rule unit may exercise any power and perform any function pertaining to its government and affairs including, but not limited to, the power… to license”; and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and WHEREAS, murals are a form of public art which contribute to the beautification of the City; and WHEREAS, the City desires to protect public art murals as it is in the best interests of the citizens of Evanston. 286 of 777 139-O-12 ~2~ NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: Title 7, Chapter 16 of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: CHAPTER 16 – WORKS OF ART 7-16-8: PENALTY: (A) It shall be unlawful for any person to remove without authorization, deface, paint over, or otherwise damage any public art mural in the City. Any person who shall be found to have violated any of the provisions of this Chapter shall be guilty of an offense punishable as follows: 1. The fine for a first violation is two hundred dollars ($200.00). 2. The fine for a second violation is five hundred dollars ($500.00). 3. The fine for a third or subsequent violation is seven hundred fifty dollars ($750.00). (B) The fines provided for herein shall not be construed as limiting the power of an administrative hearing officer to impose other penalties and remedies as provided for by applicable legislation. In addition, to the fines specified above, any person found to have violated this Chapter shall pay for all costs to replace the public art mural. (C) Administration: The Director of Parks, Recreation and Community Development ("Director") or his/her designee is charged with the administration of this Subsection. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This ordinance shall be in full force and effect after its passage, approval, and publication in the manner provided by law. 287 of 777 139-O-12 ~3~ SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2012 Adopted:___________________, 2012 Approved: __________________________, 2012 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 288 of 777 For City Council Meeting of December 10, 2012 Items A12.1 to A12.10 Resolutions 87-R-12 through 96-R-12: 2012 Debt Service Property Tax Abatements For Action To: Wally Bobkiewicz, City Manager From: Martin Lyons, Assistant City Manager/Treasurer Hitesh Desai, Accounting Manager Subject: Debt Service Property Tax Abatements Date: November 20, 2012 Recommended action: Staff recommends review and adoption of the attached ten (10) abatement resolutions by the City Council. The resolutions will abate (decrease) the amount of the 2012 property tax levy needed to retire the outstanding general obligation debt. Generally, abated debt amounts are funded through sources other than property taxes such as TIF incremental revenue, water/sewer receipts, and parking garage revenues. The following information summarizes by bond series the abatement amount and the other sources used to pay down the debt. Funding Source: Not Applicable. Summary: Attachments 1, 2 and 3 of this report provide a summary of the City’s total abatement of $9,564,911. (A12.1) SERIES 2004 Resolution 87-R-12 abates a portion of the 2012 levy required for Series 2004 not to exceed $27,390,000 of General Obligation Corporate Purpose Bonds. These bonds were issued to provide funds for the City’s annual capital improvements. Resolution 87– R-12 abates $108,650 of the 2012 levy of $1,362,050. Funds for the abatement are derived from $108,650 available in the special assessment fund. (A12.2) SERIES 2005 Resolution 88-R-12 abates a portion of the 2012 levy required for Series 2005 not to exceed $32,500,000 General Obligation Bonds. These bonds were issued to provide funds for the City’s annual capital improvemen ts and to refund a portion of Series 1998 bonds. Resolution 88-R-12 abates $1,404,750 of the 2012 levy of $3,163,750. Funds for the abatement are derived from $1,367,250 available in the Washington National TIF Debt Service Fund and $37,500 in the private special assessment funds. Memorandum 289 of 777 (A12.3) SERIES 2006 Resolution 89-R-12 abates a portion of the 2012 levy required for Series 2006 not to exceed $11,000,000 General Obligation Bonds. These bonds were issued to provide funds for the City’s annual capital improvements program. Resolution 89-R-12 abates $58,526 from the 2012 levy of $591,828. Funds for the abatement are derived from $58,526 available in private special assessment funds. (A12.4) SERIES 2007 Resolution 90-R-12 abates a portion of the 2012 levy required for Series 2007 not to exceed $33,500,000 General Obligation Bonds. The bonds were issued to refund the remaining portion of Series 1997 and to partially refund Series 1999. Resolution 90-R- 12 abates $488,450 from the 2012 levy of $2,137,907. Funds for the abatement are derived from $68,920 from special assessment funds, $171,250 from Parking Fund, and $248,280 from the Sewer Fund. (A12.5) SERIES 2008B Resolution 91-R-12 abates a portion of the 2012 levy required for Series 2008B not to exceed $30,610,000 General Obligation Bonds. Series 2008B was a current refunding of Series 2002A. Resolution 91-R-12 abates the entire amount of $2,264,100 of 2012 Tax levy. Funds for the abatement of $2,264,100 are derived from the Washington National TIF. (A12.6) SERIES 2008C Resolution 92-R-12 abates a portion of the 2012 levy required for 2008C not to exceed $13,815,000 General Obligation Bonds. 2008C was to fund the City’s annual capital improvements. Resolution 92-R-12 abates $228,342 from the 2012 levy of $967,550. Funds for the abatement are derived from $38,702 from special assessments and $189,640 from the Sewer Fund. (A12.7) SERIES 2008D Resolution 93-R-12 abates a portion of the 2012 levy required for 2008D not to exceed $20,000,000 General Obligation Bonds. 2008D was to fund the City’s annual ca pital improvements. Resolution 93-R-12 abates $2,281,110 from the 2012 levy of $3,727,801. Funds for the abatement of $720,611 are derived from Southwest TIF II, $503,375 from Washington National TIF, and $1,057,124 from the Sewer Fund. (A12.8) SERIES 2010B Resolution 94-R-12 abates a portion of the 2012 levy required for 2010B not to exceed $9,166,678 General Obligation Bonds. 2010B was issued to pay off the City’s early retirement incentive (ERI) cost to IMRF. Resolution 94-R-12 abates the entire $937,227 of the 2012 tax levy. Funds for the abatement of $937,227 are derived from various other funds (Attachment – 3 included for listing of funds). 290 of 777 (A12.9) SERIES 2011A Resolution 95-R-12 abates a portion of the 2012 levy required for 2011A not to exceed $19,300,000 General Obligation Bonds. 2011A Bonds were issued to provide financing for public improvement projects, make deposits into certain debt service funds of the City’s Sewerage System and refund certain outstanding obligations . Resolution 95-R-12 abates the $412,904 from the 2012 levy of $1,981,606. Funds for the abatement of $244,643 are derived from Water Fund and $168,261 from Sewer Fund. (A12.10) SERIES 2012A Resolution 96-R-12 abates a portion of the 2012 levy required for 2012A not to exceed $16,220,000 General Obligation Bonds. 2012A Bonds were issued to provide financing for public improvement projects, make deposits into certain debt service funds of the City’s Sewerage System and refund certain outstanding obligations. Resolution 96-R-12 abates the $1,380,852 from the 2012 levy of $1,935,634. Funds for the abatement of $174,053 are derived from Water Fund, $448,875 from Special Service District #5 (SSD#5) and $72,491 from Sewer Fund. The total amount of the tax year 2012 property tax debt service levy prior to adjusting for the above abatement resolutions is $21,362,930. This gross levy amount of $21,362,930 is then adjusted for the abatements totaling $9,564,911 resulting in a net levy in FY2013 budget of $11,798,019. Attachments Abatement Summary Schedule Tax year 2012 GO Debt Summary 2010 B Bonds – IMRF ERI Liability 291 of 777 Attachment - 1City of EvanstonAbatement Summary Schedule By Funding SourceTax Levy Year 2012 SpecialVarious Series YearSW TIF IIWaterSewerW/N TIFParkingAssessmentSSD#5FundsTotal- 2004 Bonds108,650 108,650 2005 Bonds1,367,250 37,500 1,404,750 2006 Bonds58,526 58,526 2007 Bonds248,280 171,250 68,920 488,450 2008B Bonds2,264,100 2,264,100 2008C Bonds189,640 38,702 - 228,342 2008D Bonds 720,611 1,057,124 503,375 2,281,110 2010B Bonds937,227 *937,227 2011A Bonds244,643 168,261 412,904 2012A Bonds174,053 72,491 448,875 685,433 **1,380,852 Total 720,611 418,696 1,735,796 4,134,725 171,250 312,298 448,875 1,622,660 9,564,911 *Attachment enclosed showing abatement from various funds **The 2012 levy has been reduced by $685,433- the excess levy resulting out of refunding of Series 2002C bonds with Series 2012A Bonds.Funding Sources Outside Property Tax Levy292 of 777 General Obligation Debt Summary --- Property Tax Supported Debt - Tax Year 2012 Amount OutstandingBond Series and amount not to exceed per ordinance as of 11/30/2012 Total Principal InterestSeries 2004 $27,390,000 11,040,000 1,362,050 870,000 492,050 Series 2004B $11,730,000 4,460,000 725,439 595,000 130,439 Series 2005 $32,500,000 22,300,000 3,163,750 2,135,000 1,028,750 Series 2006 $11,000,000 9,680,000 591,828 135,000 456,828 Series 2006B $14,430,000 14,430,000 657,726 55,000 602,726 Series 2007 $33,500,000 20,550,000 2,137,907 1,315,000 822,907 Series 2008A $3,800,000 3,215,000 425,975 300,000 125,975 Series 2008B $30,610,000 13,705,000 2,264,100 1,790,000 474,100 Series 2008C $13,815,000 11,085,000 967,550 475,000 492,550 Series 2008D $20,000,000 9,905,000 3,727,801 3,425,000 302,801 Series 2010A $6,500,000 6,260,000 484,337 305,000 179,337 Series 2010 B $9,166,678 7,305,000 937,227 775,000 162,227 Series 2011 A $19,300,000 19,240,000 1,981,606 1,400,000 581,606 Series 2012 A $16,220,000 15,720,000 1,935,634 1,335,000 600,634 Total Levy 168,895,000 21,362,930 14,910,000 6,452,930 Abatements by Bond Issue Total Principal InterestSeries 2004 108,650 95,000 13,650 Series 2004B - - - Series 2005 1,404,750 1,040,000 364,750 Series 2006 58,526 50,000 8,526 Series 2007 488,450 350,000 138,450 Series 2008B 2,264,100 1,790,000 474,100 Series 2008C 228,342 112,100 116,242 Series 2008D 2,281,110 2,015,000 266,110 Series 2010A - - - Series 2010B 937,227 775,000 162,227 Series 2011A 412,904 165,164 247,740 Series 2012A 1,380,852 1,040,000 340,852 Total Amount To Be Abated 2012 9,564,911 7,432,264 2,132,647 Property Tax Supported Levy after Abatement Total Principal InterestSeries 2004 1,253,400 775,000 478,400 Series 2004B 725,439 595,000 130,439 Series 2005 1,759,000 1,095,000 664,000 Series 2006 533,302 85,000 448,302 Series 2006B 657,726 55,000 602,726 Series 2007 1,649,457 965,000 684,457 Series 2008A 425,975 300,000 125,975 Series 2008B - - - Series 2008C 739,208 362,900 376,308 Series 2008D 1,446,691 1,410,000 36,691 Series 2010 A 484,337 305,000 179,337 Series 2010 B - - - Series 2011 A 1,568,702 1,234,836 333,866 Series 2012 A 554,782 295,000 259,782 Total Property Tax Supported Levy - Year 2012 11,798,019 7,477,736 4,320,283 0 Series 2004 $13,355,000 Total Principal InterestSeries 2004 1,362,050 870,000 492,050 Less Abatements from Special Assessment 108,650 95,000 13,650 Net Property Tax Levy 2012 1,253,400 775,000 478,400 Series 2004B $11,585,000 Total Principal Interest Series 2004B 725,439 595,000 130,439 Net Property Tax Levy 2012 725,439 595,000 130,439 Series 2005 $29,270,000 Total Principal Interest Series 2005 3,163,750 2,135,000 1,028,750 Less Washington National TIF- Sherman Garage 1,367,250 1,020,000 347,250 Less Special Assessment Fund 37,500 20,000 17,500 Total Abatements 1,404,750 1,040,000 364,750 Net Property Tax Levy 2012 1,759,000 1,095,000 664,000 Series 2006 $10,290,000 Total Principal InterestSeries 2006 591,828 135,000 456,828 Less Special Assessment Fund 58,526 50,000 8,526 Net Property Tax Levy 2012 533,302 85,000 448,302 Series 2006B $14,430,000 Total Principal Interest Series 2006B 657,726 55,000 602,726 Net Property Tax Levy 2012 657,726 55,000 602,726 Series 2007 $12,900,000 Total Principal Interest Series 2007 2,137,907 1,315,000 822,907 Less Sewer Fund (1998)248,280 185,000 63,280 Less Parking Fund (1997)171,250 130,000 41,250 Less Special Assessment Fund 68,920 35,000 33,920 Total Abatement from Debt Service Fund Resources 488,450 350,000 138,450 Net Property Tax Levy 2012 1,649,457 965,000 684,457 293 of 777 Series 2008A $3,800,000 Total Principal InterestSeries 2008 425,975 300,000 125,975 Net Property Tax Levy 2012 425,975 300,000 125,975 Series 2008B $27,755,000 Total Principal InterestSeries 2008 2,264,100 1,790,000 474,100 Less Washington National TIF (2002A)2,264,100 1,790,000 474,100 Total Abatement from Debt Service Fund Resources 2,264,100 1,790,000 474,100 Net Property Tax Levy 2012 - - - Series 2008C $12,395,000 Total Principal InterestSeries 2008C 967,550 475,000 492,550 Less Special Assessment Fund 38,702 19,000 19,702 Less Sewer Fund 189,640 93,100 96,540 Total Abatement from Debt Service Fund Resources 228,342 112,100 116,242 Net Property Tax Levy 2012 739,208 362,900 376,308 Series 2008D $19,015,000 Total Principal InterestSeries 2008D 3,727,801 3,425,000 302,801 Less Southwest TIF II 720,611 645,000 75,611 Less Washington National TIF 503,375 425,000 78,375 Less Sewer Fund 1,057,124 945,000 112,124 Total Abatement from Debt Service Fund Resources 2,281,110 2,015,000 266,110 Net Property Tax Levy 2012 1,446,691 1,410,000 36,691 Series 2010A $6,500,000 Total Principal InterestSeries 2010A 484,337 305,000 179,337 Net Property Tax Levy 2012 484,337 305,000 179,337 Series 2010B $8,000,000 Total Principal InterestSeries 2010B 937,227 775,000 162,227 Less ERI debt service from other funds (Schedule attached) 937,227 775,000 162,227 Total Abatement from Debt Service Fund Resources 937,227 775,000 162,227 Net Property Tax Levy 2012 - - - Series 2011A $19,240,000 Total Principal InterestSeries 2011A 1,981,606 1,400,000 581,606 Less Water debt service 244,643 136,885 107,758 Less Sewer debt service (Sewer Surcharge Revenue)117,720 - 117,720 Less Sewer debt service 50,541 28,279 22,262 Total Abatement from Debt Service Fund Resources 412,904 165,164 247,740 Net Property Tax Levy 2012 1,568,702 1,234,836 333,866 Series 2012A $15,720,000 Total Principal Interest Series 2012A 1,935,634 1,335,000 600,634 Excess levy resulting from refunding of 2002C Bonds 685,433 660,000 25,433 Less Abatements from SSD # 5 448,875 380,000 68,875 Less Sewer debt service (Sewer Surcharge Revenue)72,491 72,491 Less Water debt service 174,053 - 174,053 Total Abatement from Debt Service Fund Resources 1,380,852 1,040,000 340,852 Net Property Tax Levy 2012 554,782 295,000 259,782 294 of 777 Attachment - 3 2010 B Bonds - IMRF ERI Liability Abatement by Funds FY 2013 ( 2012 Tax Levy) GENERAL FUND 646,681 LIBRARY FUND 71,986 NSP 3,905 E911 11,215 CDBG 2,928 ECONOMIC DEVELOPMENT 13,771 PARKING 27,461 WATER 85,850 SEWER 22,868 SOLID WASTE 18,183 FLEET 24,054 INSURANCE 8,325 TOTAL 937,227 295 of 777 12/10/2012 87-R-12 A RESOLUTION Abating Taxes Levied for the Year 2012 Heretofore Levied to Pay Principal and Interest on General Obligation Bonds, Series 2004, of the City of Evanston, Cook County, Illinois WHEREAS, on the 13th day of April, 2004, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 39-O-04 entitled: An Ordinance providing for the issuance of not to exceed $27,390,000 General Obligation Bonds, Series 2004, of the City of Evanston, Cook County, Illinois, and providing for the levy and collection of a direct annual tax of the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the additional amount of One Hundred Eight Thousand, Six Hundred Fifty Dollars ($108,650.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and the accompanying Bond Order providing for the issuance of not to exceed Twenty-Seven Million, Three Hundred Ninety Thousand Dollars ($27,390,000.00) General Obligation Bonds, Series 2004, of the City of 296 of 777 87-R-12 ~2~ Evanston, Cook County, Illinois, Ordinance 39-O-04, be and the same hereby are abated for the year 2012 by the amount of One Hundred Eight Thousand, Six Hundred Fifty Dollars ($108,650.00). SECTION 2: That the City Manager, upon passage of this Resolution 87-R-12, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes therefore levied under said Ordinance 39-O-04 in the additional amount of One Hundred Eight Thousand, Six Hundred Fifty Dollars ($108,650.00). SECTION 3: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 4: That this Resolution 87-R-12 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2012 297 of 777 12/10/2012 88-R-12 A RESOLUTION Abating Taxes Levied for the Year 2012 Heretofore Levied to Pay Principal and Interest on General Obligation Bonds, Series 2005, of the City of Evanston, Cook County, Illinois WHEREAS, on the 15th day of June, 2005, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 77-O-05 entitled: An Ordinance providing for the issuance of not to exceed $32,500,000 General Obligation Bonds, Series 2005, of the City of Evanston, Cook County, Illinois, and providing for the levy and collection of a direct annual tax of the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the additional amount of One Million, Four Hundred Four Thousand, Seven Hundred Fifty Dollars ($1,404,750.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and the accompanying Bond Order providing for the issuance of not to exceed Thirty-Two Million, Five Hundred Thousand Dollars ($32,500,000.00) General Obligation Bonds, Series 2005, of the City of 298 of 777 88-R-12 ~2~ Evanston, Cook County, Illinois, Ordinance 77-O-05, be and the same hereby are abated for the year 2012 by the amount of One Million, Four Hundred Four Thousand, Seven Hundred Fifty Dollars ($1,404,750.00). SECTION 2: That the City Manager, upon passage of this Resolution 88-R-12, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes therefore levied under said Ordinance 77-O-05 in the additional amount of One Million, Four Hundred Four Thousand, Seven Hundred Fifty Dollars ($1,404,750.00). SECTION 1: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 2: That this Resolution 88-R-12 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2012 299 of 777 12/10/2012 89-R-12 A RESOLUTION Abating Taxes Levied for the Year 2012 Heretofore Levied to Pay Principal and Interest on Not to Exceed $11,000,000 General Obligation Corporate Purpose Bonds, Series 2006, of the City of Evanston Cook County, Illinois WHEREAS, on the 26th day of June, 2006, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 73-O-06 entitled: An Ordinance providing for the issuance of not to exceed $11,000,000 General Obligation Corporate Purpose Bonds, Series 2006, of the City of Evanston, Cook County, Illinois, and in the accompanying Bond Order providing for the levy and Collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the amount of Fifty-Eight Thousand, Five Hundred Twenty-Six Dollars ($58,526.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of not to exceed Eleven Million Dollars ($11,000,000.00) General Obligation 300 of 777 89-R-12 ~2~ Corporate Purpose Bonds, Series 2006, of the City of Evanston, Cook County, Illinois, passed June 26, 2006, as Ordinance 73-O-06, be and the same hereby are abated for the year 2012 by the amount of Fifty-Eight Thousand, Five Hundred Twenty-Six Dollars ($58,526.00). SECTION 2: That the City Manager, upon passage of this Resolution -R-12, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 73-O-06 and the accompanying Bond Order for the year 2012 in the amount of Fifty-Eight Thousand, Five Hundred Twenty-Six Dollars ($58,526.00). SECTION 3: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 4: That this Resolution 89-R-12 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2012 301 of 777 12/10/2012 90-R-12 A RESOLUTION Abating Taxes Levied for the Year 2012 Heretofore Levied to Pay Principal and Interest on Not to Exceed $33,500,000 General Obligation Corporate Purpose Bonds, Series 2007, of the City of Evanston Cook County, Illinois WHEREAS, on the 23rd day of April, 2007, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 43-O-07 entitled: An Ordinance providing for the issuance of not to exceed $33,500,000 General Obligation Corporate Purpose Bonds, Series 2007, of the City of Evanston, Cook County, Illinois, and in the accompanying Bond Order providing for the levy and Collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the amount of Four Hundred Eighty-Eight Thousand, Four Hundred Fifty Dollars ($488,450.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of not to exceed Thirty-Three Million, Five Hundred Thousand Dollars 302 of 777 90-R-12 ~2~ ($33,500,000.00) General Obligation Corporate Purpose Bonds, Series 2007, of the City of Evanston, Cook County, Illinois, passed April 23, 2007, as Ordinance 43-O-07, be and the same hereby are abated for the year 2012 by the amount of Four Hundred Eighty-Eight Thousand, Four Hundred Fifty Dollars ($488,450.00) . SECTION 2: That the City Manager, upon passage of this Resolution 90-R-12, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 43-O-07 and the accompanying Bond Order for the year 2012 in the amount of Four Hundred Eighty-Eight Thousand, Four Hundred Fifty Dollars ($488,450.00). SECTION 1: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 2: That this Resolution 90-R-12 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2012 303 of 777 12/10/2012 91-R-12 A RESOLUTION Abating Taxes Levied for the Year 2012 Heretofore Levied to Pay Principal and Interest on Not to Exceed $30,610,000 General Obligation Corporate Purpose Bonds, Series 2008B, of the City of Evanston Cook County, Illinois WHEREAS, on the 24th day of March, 2008, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 49-O-08 entitled: An Ordinance providing for the issuance of not to exceed $48,735,000 General Obligation Corporate Purpose Bonds, Series 2008A, Series 2008B, and Series 2008C, of the City of Evanston, Cook County, Illinois, and in the accompanying Bond Order providing for the levy and Collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the amount of Two Million, Two Hundred Sixty-Four Thousand, One Hundred Dollars ($2,264,100.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of not to exceed Forty Eight Million, Seven Hundred Thirty-Five Thousand Dollars 304 of 777 91-R-12 ~2~ ($48,735,000.00) General Obligation Corporate Purpose Bonds, Series 2008A, Series 2008B, and Series 2008C, of the City of Evanston, Cook County, Illinois, passed March 24, 2008, as Ordinance 49-O-08, be and the same hereby are abated for the year 2012 by the amount of Two Million, Two Hundred Sixty-Four Thousand, One Hundred Dollars ($2,264,100.00). SECTION 2: That the City Manager, upon passage of this Resolution 91-R-12, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 49-O-08 and the accompanying Bond Order for the year 2012 in the amount of Two Million, Two Hundred Sixty- Four Thousand, One Hundred Dollars ($2,264,100.00). SECTION 1: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 2: That this Resolution 91-R-12 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2012 305 of 777 12/10/2012 92-R-12 A RESOLUTION Abating Taxes Levied for the Year 2012 Heretofore Levied to Pay Principal and Interest on Not to Exceed $13,815,000 General Obligation Corporate Purpose Bonds, Series 2008C, of the City of Evanston, Cook County, Illinois WHEREAS, on the 24th day of March, 2008, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 49-O-08 entitled: An Ordinance providing for the issuance of not to exceed $48,735,000 General Obligation Corporate Purpose Bonds, Series 2008A, Series 2008B, and Series 2008C, of the City of Evanston, Cook County, Illinois, and in the accompanying Bond Order providing for the levy and Collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the amount of Two Hundred Twenty-Eight Thousand, Three Hundred Forty-Two Dollars ($228,342.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of not to exceed Forty Eight Million, Seven Hundred Thirty-Five Thousand Dollars ($48,735,000.00) General Obligation Corporate Purpose Bonds, Series 2008A, 306 of 777 92-R-12 ~2~ Series 2008B, and Series 2008C, of the City of Evanston, Cook County, Illinois, passed March 24, 2008, as Ordinance 49-O-08, be and the same hereby are abated for the year 2012 by the amount of Two Hundred Twenty-Eight Thousand, Three Hundred Forty-Two Dollars ($228,342.00). SECTION 2: That the City Manager, upon passage of this Resolution 92-R-12, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 49-O-08 and the accompanying Bond Order for the year 2012 in the amount of Two Hundred Twenty-Eight Thousand, Three Hundred Forty-Two Dollars ($228,342.00). SECTION 1: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 2: That this Resolution 92-R-12 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2012 307 of 777 12/10/2012 93-R-12 A RESOLUTION Abating Taxes Levied for the Year 2012 Heretofore Levied to Pay Principal and Interest on Not to Exceed $20,000,000 General Obligation Corporate Purpose Bonds, Series 2008D, of the City of Evanston, Cook County, Illinois WHEREAS, on the 27th day of October, 2008, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 114-O-08 entitled: An Ordinance providing for the issuance of not to exceed $20,000,000 General Obligation Corporate Purpose Bonds, Series 2008D of the City of Evanston, Cook County, Illinois, and in the accompanying Bond Order providing for the levy and Collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the amount of Two Million, Two Hundred Eighty-One Thousand, One Hundred Ten Dollars ($2,281,110.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of 308 of 777 93-R-12 ~2~ not to exceed Twenty Million Dollars ($20,000,000.00) General Obligation Corporate Purpose Bonds, Series 2008D, of the City of Evanston, Cook County, Illinois, passed October 27, 2008, as Ordinance 114-O-08, be and the same hereby are abated for the year 2012 by the amount of Two Million, Two Hundred Eighty-One Thousand, One Hundred Ten Dollars ($2,281,110.00). SECTION 2: That the City Manager, upon passage of this Resolution 93-R-12, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 114-O-08 and the accompanying Bond Order for the year 2012 in the amount of Two Million, Two Hundred Eighty-One Thousand, One Hundred Ten Dollars ($2,281,110.00). SECTION 1: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 2: That this Resolution 93-R-12 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2012 309 of 777 12/10/2012 94-R-12 A RESOLUTION Abating Taxes Levied for the Year 2012 Heretofore Levied to Pay Principal and Interest on Not to Exceed $9,166,678 General Obligation Bonds, Series 2010B, of the City of Evanston, Cook County, Illinois WHEREAS, on the 9th day of August, 2010, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 65-O-10 entitled: An Ordinance providing for the issuance of one or more series of General Obligation Bonds, Series 2010, of the City of Evanston, Cook County, Illinois, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the amount of Nine Hundred Thirty-Seven Thousand, Two Hundred Twenty-Seven Dollars ($937,227.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of General Obligation Bonds, Series 2010B, of the City of Evanston, Cook County, 310 of 777 94-R-12 ~2~ Illinois, passed August 9, 2010, as Ordinance 65-O-10, be and the same hereby are abated for the year 2012 by the amount of Nine Hundred Thirty-Seven Thousand, Two Hundred Twenty-Seven Dollars ($937,227.00). SECTION 2: That the City Manager, upon passage of this Resolution 94-R-12, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 65-O-10 and the accompanying Bond Order for the year 2012 in the amount of Nine Hundred Thirty-Seven Thousand, Two Hundred Twenty-Seven Dollars ($937,227.00). SECTION 1: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 2: That this Resolution 94-R-12 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2012 311 of 777 12/10/2012 95-R-12 A RESOLUTION Abating Taxes Levied for the Year 2012 Heretofore Levied to Pay Principal and Interest on Not to Exceed $19,300,000 General Obligation Bonds, Series 2011A, of the City of Evanston, Cook County, Illinois WHEREAS, on the 11th day of July, 2011, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 59-O-11 entitled: An Ordinance providing for the issuance of one or more series of General Obligation Bonds, Series 2011A, of the City of Evanston, Cook County, Illinois, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the amount of Four Hundred Twelve Thousand, Nine Hundred Four Dollars ($412,904.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of General Obligation Bonds, Series 2011A, of the City of Evanston, Cook County, 312 of 777 95-R-12 ~2~ Illinois, passed July 11, 2011, as Ordinance 59-O-11, be and the same hereby are abated for the year 2012 by the amount of Four Hundred Twelve Thousand, Nine Hundred Four Dollars ($412,904.00). SECTION 2: That the City Manager, upon passage of this Resolution 95-R-12, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 59-O-11 and the accompanying Bond Order for the year 2012 in the amount of Four Hundred Twelve Thousand, Nine Hundred Four Dollars ($412,904.00). SECTION 1: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 2: That this Resolution 95-R-12 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2012 313 of 777 10/12/2012 96-R-12 A RESOLUTION Abating Taxes Levied for the Year 2012 Heretofore Levied to Pay Principal and Interest on Not to Exceed $16,220,000 General Obligation Bonds, Series 2012A, of the City of Evanston, Cook County, Illinois WHEREAS, on the 9th day of July, 2012, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 67-O-12 entitled: An Ordinance providing for the issuance of one or more series of General Obligation Bonds, Series 2012A, of the City of Evanston, Cook County, Illinois, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the amount of One Million Three Hundred Eighty Thousand, Eight Hundred Fifty-Two Dollars ($1,380,852.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of General Obligation Bonds, Series 2012A, of the City of Evanston, Cook County, 314 of 777 96-R-12 ~2~ Illinois, passed July 9, 2012, as Ordinance 67-O-12, be and the same hereby are abated for the year 2012 by the amount of One Million Three H undred Eighty Thousand, Eight Hundred Fifty-Two Dollars ($1,380,852.00). SECTION 2: That the City Manager, upon passage of this Resolution -R-12, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 67-O-12 and the accompanying Bond Order for the year 2012 in the amount of One Million Three Hundred Eighty Thousand, Eight Hundred Fifty-Two Dollars ($1,380,852.00). SECTION 1: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 2: That this Resolution 96-R-12 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2012 315 of 777 For City Council meeting of December 10, 2012 Item A13 Ordinance 133-O-12: City of Evanston 2012 Tax Levy For Action To: Honorable Mayor and Members of the City Council From: Martin Lyons, Assistant City Manager/Chief Financial Officer Hitesh Desai, Accounting Manager Subject: Ordinance 133-O-12: City of Evanston 2012 Tax Levy Date: November 30, 2012 Recommended Action: Staff requests adoption of Tax Levy Ordinance 133-O-12, which levies the annual property tax for General Fund Operations, Illinois Municipal Retirement Fund (IMRF), Police and Fire Pension Funds. Funding Source: n/a Summary: Each year the City of Evanston must levy a specific dollar amount with Cook County. These property tax levies are used to pay for general operations of the City, IMRF, Police and Fire Pension obligations, Library operations (Ordinance 135-O-12), Township (Ordinance 2T-O-12), and Special Service Area (SSA) #4 (Ordinance 134-O- 12). The Evanston Township, Evanston Public Library and SSA #4 Levies have been provided under separate cover. The County automatically levies the amounts related to debt service (as budgeted in the Debt Service and Special Service Area #5 Funds), which is explained in greater detail below. For the 2012 Levy (which will be collected in 2013), the General Fund Levy, the Library Fund Levy and the Special Service Area #4 Levy are budgeted on a cash basis. The City has budgeted on a cash basis to reflect the true cash inflow. Police and Fire Pension Levies are done in accordance with the recent (12/31/11) actuarial recommendation by Tepfer Consulting Group (TCG), and approved jointly by the City and the Police and Firefighter Pension Funds. As the Township has not changed its fiscal year, their 2012 levy is still based on their FY 2012-13 Budget as approved by the Township Board. The 2012 Levy represents the first time in which the Library Fund Levy has been separated from the General Fund Levy. The Library Fund Levy Ordinance 135-O-12 is introduced separately from the General Fund Levy. This ordinance segregates the Memorandum 316 of 777 Library General Corporate Purpose amount and the Library Fund IMRF Pension amount. The Library Fund levy will also be listed as a distinctly separate taxing body on resident property tax bills beginning with the second property tax installment for the 2012 Levy. Please note that the levy for general obligation debt service is handled differently than a municipal levy for general operating or pension contribution expenses. When a municipality in Cook County issues general obligation debt, the debt maturity schedule is filed with the County after issuance of the bonds, and the County will automatically levy an amount on behalf of the municipality to make the necessary debt payments for both principal and interest. Therefore, the City of Evanston does not levy an annual amount for debt service since the County already does so. Rather, the City must approve and file the necessary abatements for any amounts the City does not desire the County to automatically levy. These tax abatements will be presented to the City Council for action on December 10, 2012. The table below is a summary of the 2012 Levies as listed in the attached General Fund and Pension Tax Levy Ordinance: General Corporate Levy (per FY13 Budget discussion*) $9,774,369 IMRF Pension Levy (Per FY13 proposed budget) $2,757,657 Fire Pension Levy (per FY13 Budget discussion*) $6,185,281 Police Pension Levy (per FY13 Budget discussion*) $8,234,005 * The Fire and Police Pension net levies have been increased by a combined $500,000 per City Council discussion during the FY 2013 Budget process. Additionally, the General Corporate Levy has been increased by a net amount of $185,000 as discussed during the FY 2013 Budget process. Total Levy (excluding Debt Service and Library) $26,951,312 The corresponding total for 2011 Levy was $26,951,562, resulting in the slight decrease of $250 from last year’s levy. Adding the Debt Service, Library Fund and Library IMRF Pension levies, the total levy for 2012 is $43,330,121, which includes the loss factor of 2.0%. The 2012 total levy is $67,469 less than the total 2011 tax levy of $43,397,590. Questions regarding the Tax Levy may be directed to the City Treasurer or Accounting Manager at: Martin Lyons Treasurer 847.448.8082 mlyons@cityofevanston.org Hitesh Desai Accounting Manager 847.866.2934 hdesai@cityofevanston.org ------------------------------------------------------------------------------------ 317 of 777 Attachment: Ordinance 133-O-12 Tax Levy Reports 318 of 777 11/10/2012 12/10/2012 133-O-12 AN ORDINANCE Levying Taxes in the City of Evanston, County of Cook, and State of Illinois, for the Fiscal Year Beginning January 1, 2013 and Ending December 31, 2013 WHEREAS, the City of Evanston, Illinois, has heretofore adopted an annual budget for the fiscal year beginning January 1, 2013, and ending December 31, 2013, which said Budget document was reviewed at a public hearing and copies of which said Budget document have been continuously available for public inspection at the office of the City Clerk of the City of Evanston at the Civic Center, 2100 Ridge Avenue, Evanston, Illinois, between the hours of 8:30 a.m. and 5:00 p.m., Monday through Friday, except holidays; and WHEREAS, said Budget document contains the expenditures to be made with the monies collected through taxation and other sources during said fiscal year; and WHEREAS, the City of Evanston, Illinois, is a Home Rule unit of local government pursuant to the terms and provisions of Article VII of the 1970 Constitution of the State of Illinois, which said Constitution, in Section 6(a) thereof, grants unto the City of Evanston as a Home Rule unit of local government the power to tax; NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That, in order to meet expenses and liabilities of the City of Evanston, Illinois, for the current fiscal year beginning January 1, 2013, there is hereby levied on all real property subject to taxation within the corporate limits of said City of 319 of 777 133-O-12 ~2~ Evanston as assessed and equalized for the year 2012 the sum of Twenty-Six Million, Nine Hundred Fifty-One Thousand, Three Hundred and Twelve Dollars ($26,951,312.00), being the total of the appropriation legally made plus allowances for collection losses, which are to be collected from the tax levy of the City of Evanston for the year 2012 and all corporate purposes appropriated and specifically referred to in the annual Budget passed by the City Council of the City of Evanston at a regular Council meeting held November 26, 2012. Appropriations are to be collected from the tax levy of the current fiscal year of the City of Evanston, Illinois, for: General Corporate Purposes 9,774,369.00Illinois Municipal Retirement Fund 2,757,657.00Pension ( IMRF )Firemen's Pension Fund 6,185,281.00Police Pension Fund 8,234,005.00 The specific amounts hereby levied for the various purposes and funds are designated by being placed in separate columns under the heading “To Be Raised By Taxation,” and are identified in that manner on the following pages of this Ordinance. SECTION 2: That there be appropriated for the City of Evanston: A) Nine Million, Seven Hundred Seventy-Four Thousand, Three Hundred and Sixty-Nine Dollars ($9,774,369.00) for the General Corporate Purposes; B) Two Million, Seven Hundred Fifty-Seven Thousand, Six Hundred Fifty-Seven Dollars ($2,757,657.00) for the Illinois Municipal Retirement Fund Pension(IMRF); C) Six Million, One Hundred Eighty-Five Thousand, Two Hundred Eighty-One Dollars ($6,185,281) for the Fire Pension Fund; and D) Eight Million, Two Hundred Thirty-Four Thousand, Five Dollars ($8,234,005.00) for the Police Pension Fund, as outlined in the City of Evanston Tax Levy Filing with 320 of 777 133-O-12 ~3~ Cook County FY13 Budget – Tax Levy Year 2012 to be Received in FY13, attached hereto as “Exhibit A” and incorporated herein by reference. SECTION 3: That the foregoing recitals are found as fact and made a part hereof. SECTION 4: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: That this Ordinance 133-O-12 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2012 Adopted:___________________, 2012 Approved: __________________________, 2012 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 321 of 777 133-O-12 ~4~ Exhibit A City of Evanston Tax Ley filing with Cook County FY13 Budget - Tax Levy Year 2012 to be received in FY2013 322 of 777 Sources AmountAccount Division Amount Outside To BeCategoryDivisionDescriptionBudgetedTax Levy LeviedPersonal Services 100.1300 City Council 337,813$ 316,586$ 21,226.79$ Contractual Services 100.1300 City Council 16,634 9,621 7,013 Commodities 100.1300 City Council 4,200 1,921 2,279 Other Charges 100.1300 City Council 39,570 35,182 4,388 398,217 363,310 34,907 Personal Services 100.1400 City Clerk 185,431 173,779 11,652 Contractual Services 100.1400 City Clerk 19,439 11,244 8,195 Commodities 100.1400 City Clerk 5,650 2,584 3,066 Other Charges 100.1400 City Clerk 9,332 8,297 1,035 219,852 195,904 23,948 Personal Services 100.1505 City Manager's Office 669,302 627,246 42,056 Contractual Services 100.1505 City Manager's Office 633 366 267 Commodities 100.1505 City Manager's Office 3,257 1,490 1,767 Other Charges 100.1505 City Manager's Office 53,904 47,927 5,977 727,096 677,028 50,068 Personal Services 100.1510 Public Information 490,939 460,090 30,849 Contractual Services 100.1510 Public Information 117,993 68,247 49,746 Commodities 100.1510 Public Information 183 84 99 Other Charges 100.1510 Public Information - - - 609,115 528,421 80,694 Personal Services 100.1525 Misc. Business Operations - - - Contractual Services 100.1525 Misc. Business Operations - - - Commodities 100.1525 Misc. Business Operations - - - Other Charges 100.1525 Misc. Business Operations 277,536 246,760 30,776 277,536 246,760 30,776 Personal Services 100.1535 Sustainability Grant 83,702 78,443 5,259 Contractual Services 100.1535 Sustainability Grant - - - Commodities 100.1535 Sustainability Grant 880 402 478 Other Charges 100.1535 Sustainability Grant 2,081 1,850 231 86,663 80,695 5,968 Personal Services 100.1705 Legal Administration 729,027 683,218 45,809 Contractual Services 100.1705 Legal Administration 151,973 87,901 64,072 Commodities 100.1705 Legal Administration 15,800 7,227 8,573 Other Charges 100.1705 Legal Administration 25,887 23,016 2,871 922,687 801,362 121,325 Personal Services 100.1905 Admin. Services General Support 463,747 434,607 29,140 Contractual Services 100.1905 Admin. Services General Support 33,600 19,434 14,166 Commodities 100.1905 Admin. Services General Support 2,100 961 1,139 Other Charges 100.1905 Admin. Services General Support 24,447 21,736 2,711 523,894 476,738 47,156 Personal Services 100.1910 Revenue Division 287,128 269,086 18,042 Contractual Services 100.1910 Revenue Division 436,902 252,705 184,197 Commodities 100.1910 Revenue Division 44,800 20,491 24,309 Other Charges 100.1910 Revenue Division 67,605 60,108 7,497 836,435 602,390 234,045 City of EvanstonTax Levy Filing with Cook CountyGeneral Corporate Purpose Tax Levy - Tax Levy Year 2012 to be Received in FY 2013 323 of 777 Sources AmountAccount Division Amount Outside To BeCategoryDivisionDescriptionBudgetedTax Levy Levied City of EvanstonTax Levy Filing with Cook CountyGeneral Corporate Purpose Tax Levy - Tax Levy Year 2012 to be Received in FY 2013 Personal Services 100.1915 Payroll Division 253,386 237,464 15,922 Contractual Services 100.1915 Payroll Division - - - Commodities 100.1915 Payroll Division 1,050 480 570 Other Charges 100.1915 Payroll Division 7,364 6,547 817 261,800 244,492 17,308 Personal Services 100.1920 Accounting Division 622,931 583,789 39,142 Contractual Services 100.1920 Accounting Division 126,271 73,035 53,236 Commodities 100.1920 Accounting Division 1,700 778 922 Other Charges 100.1920 Accounting Division 17,668 15,709 1,959 768,570 673,310 95,260 Personal Services 100.1925 Purchasing Division 273,663 256,467 17,196 Contractual Services 100.1925 Purchasing Division 1,100 636 464 Commodities 100.1925 Purchasing Division 3,300 1,509 1,791 Other Charges 100.1925 Purchasing Division 8,600 7,646 954 286,663 266,259 20,404 - Personal Services 100.1929 Human Resources Division 790,779 741,090 49,689 Contractual Services 100.1929 Human Resources Division 512,975 296,706 216,269 Commodities 100.1929 Human Resources Division 22,683 10,375 12,308 Other Charges 100.1929 Human Resources Division 16,707 14,854 1,853 1,343,144 1,063,025 280,119 Personal Services 100.1932 Information Technology 1,263,648 1,184,246 79,402 Contractual Services 100.1932 Information Technology 691,913 400,204 291,709 Commodities 100.1932 Information Technology 380,439 174,006 206,433 Other Charges 100.1932 Information Technology 49,932 44,395 5,537 2,385,932 1,802,851 583,081 Personal Services 100.1940 Misc. Expenditures/Transfers 141,000 132,140 8,860 Contractual Services 100.1940 Misc. Expenditures/Transfers 325,000 187,981 137,019 Commodities 100.1940 Misc. Expenditures/Transfers - - - Other Charges 100.1940 Misc. Expenditures/Transfers - - - 466,000 320,121 145,879 Personal Services 100.1941 Parking Enfcmt. and Ticket Process. 947,320 887,794 59,526 Contractual Services 100.1941 Parking Enfcmt. and Ticket Process. 53,382 30,876 22,506 Commodities 100.1941 Parking Enfcmt. and Ticket Process. 15,496 7,088 8,408 Other Charges 100.1941 Parking Enfcmt. and Ticket Process. 145,482 129,349 16,133 1,161,680 1,055,108 106,572 Personal Services 100.1942 School Crossing Guards 370,962 347,652 23,310 Contractual Services 100.1942 School Crossing Guards - - - Commodities 100.1942 School Crossing Guards 833 381 452 Other Charges 100.1942 School Crossing Guards - - - 371,795 348,033 23,762 Personal Services 100.2101 Community Development Admin 266,274 249,542 16,732 Contractual Services 100.2101 Community Development Admin 1,180 683 497 Commodities 100.2101 Community Development Admin 1,349 617 732 Other Charges 100.2101 Community Development Admin 8,825 7,846 979 277,628 258,688 18,940 Personal Services 100.2105 Planning and Zoning 669,964 627,866 42,098 324 of 777 Sources AmountAccount Division Amount Outside To BeCategoryDivisionDescriptionBudgetedTax Levy Levied City of EvanstonTax Levy Filing with Cook CountyGeneral Corporate Purpose Tax Levy - Tax Levy Year 2012 to be Received in FY 2013 Contractual Services 100.2105 Planning and Zoning 110,628 63,987 46,641 Commodities 100.2105 Planning and Zoning 1,900 869 1,031 Other Charges 100.2105 Planning and Zoning 29,855 26,544 3,311 812,347 719,267 93,080 Personal Services 100.2115 Housing Code Compliance 597,285 559,754 37,531 Contractual Services 100.2115 Housing Code Compliance 24,330 14,073 10,257 Commodities 100.2115 Housing Code Compliance 3,600 1,647 1,953 Other Charges 100.2115 Housing Code Compliance 34,446 30,626 3,820 659,661 606,099 53,562 Personal Services 100.2120 Housing Rehabilitation 147,335 138,077 9,258 Contractual Services 100.2120 Housing Rehabilitation 1,500 868 632 Commodities 100.2120 Housing Rehabilitation 1,300 595 705 Other Charges 100.2120 Housing Rehabilitation 6,150 5,468 682 156,285 145,007 11,278 Personal Services 100.2126 Building Inspection Services 901,685 845,027 56,658 Contractual Services 100.2126 Building Inspection Services 123,850 71,635 52,215 Commodities 100.2126 Building Inspection Services 3,750 1,715 2,035 Other Charges 100.2126 Building Inspection Services 50,567 44,960 5,607 1,079,852 963,337 116,515 Personal Services 100.2128 Homeless Services - - - Contractual Services 100.2128 Homeless Services 187,373 108,377 78,996 Commodities 100.2128 Homeless Services - - - Other Charges 100.2128 Homeless Services - - - 187,373 108,377 78,996 Personal Services 100.2205 Police Administration 993,400 930,979 62,421 Contractual Services 100.2205 Police Administration 75,013 43,388 31,625 Commodities 100.2205 Police Administration 44,820 20,500 24,320 Other Charges 100.2205 Police Administration 65,398 58,146 7,252 1,178,631 1,053,012 125,619 Personal Services 100.2210 Patrol Operations 11,609,815 10,880,302 729,513 Contractual Services 100.2210 Patrol Operations - - - Commodities 100.2210 Patrol Operations 86,956 39,772 47,184 Other Charges 100.2210 Patrol Operations 468,815 416,828 51,987 12,165,586 11,336,902 828,684 Personal Services 100.2215 Criminal Investigations 1,710,223 1,602,760 107,463 Contractual Services 100.2215 Criminal Investigations - - - Commodities 100.2215 Criminal Investigations 5,200 2,378 2,822 Other Charges 100.2215 Criminal Investigations 74,543 66,277 8,266 1,789,966 1,671,415 118,551 Personal Services 100.2225 Police Social Service Bureau 319,265 299,204 20,061 Contractual Services 100.2225 Police Social Service Bureau - - - Commodities 100.2225 Police Social Service Bureau - - - Other Charges 100.2225 Police Social Service Bureau 43,784 38,929 4,855 363,049 338,132 24,917 Personal Services 100.2230 Juvenile Bureau 982,843 921,085 61,758 Contractual Services 100.2230 Juvenile Bureau - - - Commodities 100.2230 Juvenile Bureau - - - 325 of 777 Sources AmountAccount Division Amount Outside To BeCategoryDivisionDescriptionBudgetedTax Levy Levied City of EvanstonTax Levy Filing with Cook CountyGeneral Corporate Purpose Tax Levy - Tax Levy Year 2012 to be Received in FY 2013 Other Charges 100.2230 Juvenile Bureau 30,709 27,304 3,405 1,013,552 948,389 65,163 Personal Services 100.2235 School Community Liaison Bureau 299,607 280,781 18,826 Contractual Services 100.2235 School Community Liaison Bureau - - - Commodities 100.2235 School Community Liaison Bureau - - - Other Charges 100.2235 School Community Liaison Bureau 20,818 18,509 2,309 320,425 299,290 21,135 Personal Services 100.2240 Records Bureau 546,301 511,974 34,327 Contractual Services 100.2240 Records Bureau 378 219 159 Commodities 100.2240 Records Bureau 21,500 9,834 11,666 Other Charges 100.2240 Records Bureau 26,003 23,120 2,883 594,182 545,146 49,036 Personal Services 100.2245 Communications Bureau 1,219,220 1,142,609 76,611 Contractual Services 100.2245 Communications Bureau 22,000 12,725 9,275 Commodities 100.2245 Communications Bureau 400 183 217 Other Charges 100.2245 Communications Bureau 26,700 23,739 2,961 1,268,320 1,179,256 89,064 Personal Services 100.2250 Service Desk Bureau 1,577,525 1,478,400 99,125 Contractual Services 100.2250 Service Desk Bureau 3,112 1,800 1,312 Commodities 100.2250 Service Desk Bureau 8,883 4,063 4,820 Other Charges 100.2250 Service Desk Bureau 28,509 25,348 3,161 1,618,029 1,509,610 108,419 Personal Services 100.2251 311 Center 451,896 423,501 28,395 Contractual Services 100.2251 311 Center 50,000 28,920 21,080 Commodities 100.2251 311 Center - - - Other Charges 100.2251 311 Center 9,904 8,806 1,098 511,800 461,227 50,573 Personal Services 100.2255 Office of Professional Standards 350,716 328,678 22,038 Contractual Services 100.2255 Office of Professional Standards - - - Commodities 100.2255 Office of Professional Standards - - - Other Charges 100.2255 Office of Professional Standards 9,090 8,082 1,008 359,806 336,760 23,046 Personal Services 100.2260 Office of Administration 332,138 311,268 20,870 Contractual Services 100.2260 Office of Administration - - - Commodities 100.2260 Office of Administration 22,000 10,062 11,938 Other Charges 100.2260 Office of Administration 81,480 72,445 9,035 435,618 393,775 41,843 Personal Services 100.2265 Neighborhood Enforcement 1,643,777 1,540,489 103,288 Contractual Services 100.2265 Neighborhood Enforcement - - - Commodities 100.2265 Neighborhood Enforcement - - - Other Charges 100.2265 Neighborhood Enforcement 76,980 68,444 8,536 1,720,757 1,608,932 111,825 326 of 777 Sources AmountAccount Division Amount Outside To BeCategoryDivisionDescriptionBudgetedTax Levy Levied City of EvanstonTax Levy Filing with Cook CountyGeneral Corporate Purpose Tax Levy - Tax Levy Year 2012 to be Received in FY 2013 Personal Services 100.2270 Traffic Bureau 845,201 792,092 53,109 Contractual Services 100.2270 Traffic Bureau - - - Commodities 100.2270 Traffic Bureau 9,900 4,528 5,372 Other Charges 100.2270 Traffic Bureau 51,458 45,752 5,706 906,559 842,372 64,187 Personal Services 100.2275 Community Strategic Bureau 98,085 91,922 6,163 Contractual Services 100.2275 Community Strategic Bureau - - - Commodities 100.2275 Community Strategic Bureau - - - Other Charges 100.2275 Community Strategic Bureau 27,357 24,323 3,034 125,442 116,245 9,197 Personal Services 100.2280 Animal Control Bureau 194,858 182,614 12,244 Contractual Services 100.2280 Animal Control Bureau 1,600 925 675 Commodities 100.2280 Animal Control Bureau 5,500 2,516 2,984 Other Charges 100.2280 Animal Control Bureau 11,187 9,946 1,241 213,145 196,001 17,144 Personal Services 100.2285 Problem Solving Team 887,528 831,759 55,769 Contractual Services 100.2285 Problem Solving Team 2,700 1,562 1,138 Commodities 100.2285 Problem Solving Team 2,250 1,029 1,221 Other Charges 100.2285 Problem Solving Team 42,453 37,745 4,708 934,931 872,096 62,835 Personal Services 100.2305 Fire Management & Support 428,772 401,830 26,942 Contractual Services 100.2305 Fire Management & Support 60,477 34,980 25,497 Commodities 100.2305 Fire Management & Support 148,400 67,876 80,524 Other Charges 100.2305 Fire Management & Support 74,864 66,562 8,302 712,513 571,248 141,265 Personal Services 100.2310 Fire Prevention 491,654 460,760 30,894 Contractual Services 100.2310 Fire Prevention 9,600 5,553 4,047 Commodities 100.2310 Fire Prevention 4,000 1,830 2,170 Other Charges 100.2310 Fire Prevention 14,012 12,458 1,554 519,266 480,601 38,665 Personal Services 100.2315 Fire Suppression 11,633,653 10,902,642 731,011 Contractual Services 100.2315 Fire Suppression 33,465 19,356 14,109 Commodities 100.2315 Fire Suppression 64,900 29,684 35,216 Other Charges 100.2315 Fire Suppression 795,649 707,419 88,230 12,527,667 11,659,102 868,565 Personal Services 100.2320 Emergency Preparedness - - - Contractual Services 100.2320 Emergency Preparedness 2,500 1,446 1,054 Commodities 100.2320 Emergency Preparedness 3,000 1,372 1,628 Other Charges 100.2320 Emergency Preparedness 8,148 7,244 - 13,648 10,063 2,682 Personal Services 100.2407 Health Services Administration 275,660 258,339 17,321 Contractual Services 100.2407 Health Services Administration 1,475 853 622 Commodities 100.2407 Health Services Administration 1,550 709 841 Other Charges 100.2407 Health Services Administration 11,120 9,887 1,233 289,805 269,788 20,017 327 of 777 Sources AmountAccount Division Amount Outside To BeCategoryDivisionDescriptionBudgetedTax Levy Levied City of EvanstonTax Levy Filing with Cook CountyGeneral Corporate Purpose Tax Levy - Tax Levy Year 2012 to be Received in FY 2013 Personal Services 100.2435 Food & Environmental Health 684,160 641,170 42,990 Contractual Services 100.2435 Food & Environmental Health 187,614 108,516 79,098 Commodities 100.2435 Food & Environmental Health 6,200 2,836 3,364 Other Charges 100.2435 Food & Environmental Health 42,691 37,957 4,734 920,665 790,479 130,186 Personal Services 100.2440 Vital Records 123,143 115,405 7,738 Contractual Services 100.2440 Vital Records 2,650 1,533 1,117 Commodities 100.2440 Vital Records 5,000 2,287 2,713 Other Charges 100.2440 Vital Records 2,762 2,456 306 133,555 121,681 11,874 Personal Services 100.2455 Community Health Program 232,471 217,863 14,608 Contractual Services 100.2455 Community Health Program 3,053 1,766 1,287 Commodities 100.2455 Community Health Program 2,000 915 1,085 Other Charges 100.2455 Community Health Program 26,806 23,833 2,973 264,330 244,378 19,952 Personal Services 100.2460 Community Purchased Services - - - Contractual Services 100.2460 Community Purchased Services 506,305 292,848 213,457 Commodities 100.2460 Community Purchased Services - - - Other Charges 100.2460 Community Purchased Services - - - 506,305 292,848 213,457 Personal Services 100.2605 Director of Public Works 326,224 305,725 20,499 Contractual Services 100.2605 Director of Public Works 25,191 14,571 10,620 Commodities 100.2605 Director of Public Works 1,000 457 543 Other Charges 100.2605 Director of Public Works 9,152 8,137 1,015 361,567 328,890 32,677 Personal Services 100.2610 Municipal Service Center 139,430 130,669 8,761 Contractual Services 100.2610 Municipal Service Center 77,498 44,825 32,673 Commodities 100.2610 Municipal Service Center 198,100 90,608 107,492 Other Charges 100.2610 Municipal Service Center 13,038 11,592 1,446 428,066 277,694 150,372 Personal Services 100.2620 EDOT Administration 156,839 146,984 9,855 Contractual Services 100.2620 EDOT Administration - - - Commodities 100.2620 EDOT Administration - - - Other Charges 100.2620 EDOT Administration 5,162 4,590 572 162,001 151,573 10,428 Personal Services 100.2625 City Engineer 698,720 654,815 43,905 Contractual Services 100.2625 City Engineer 4,000 2,314 1,686 Commodities 100.2625 City Engineer 3,583 1,639 1,944 Other Charges 100.2625 City Engineer 42,866 38,113 4,753 749,169 696,880 52,289 Personal Services 100.2630 Traffic Engineering 401,527 376,297 25,230 Contractual Services 100.2630 Traffic Engineering 9,800 5,668 4,132 Commodities 100.2630 Traffic Engineering 3,900 1,784 2,116 Other Charges 100.2630 Traffic Engineering 25,189 22,396 2,793 440,416 406,145 34,271 328 of 777 Sources AmountAccount Division Amount Outside To BeCategoryDivisionDescriptionBudgetedTax Levy Levied City of EvanstonTax Levy Filing with Cook CountyGeneral Corporate Purpose Tax Levy - Tax Levy Year 2012 to be Received in FY 2013 Personal Services 100.2640 Traffic Signals & Street Light Maint. 393,534 368,806 24,728 Contractual Services 100.2640 Traffic Signals & Street Light Maint.200 116 84 Commodities 100.2640 Traffic Signals & Street Light Maint. 382,600 174,995 207,605 Other Charges 100.2640 Traffic Signals & Street Light Maint. 78,526 69,818 8,708 854,860 613,735 241,125 Personal Services 100.2665 Streets & Sanitation Admin.993,048 930,649 62,399 Contractual Services 100.2665 Streets & Sanitation Admin.1,277,167 738,716 538,451 Commodities 100.2665 Streets & Sanitation Admin.5,533 2,531 3,002 Other Charges 100.2665 Streets & Sanitation Admin.53,522 47,587 5,935 2,329,270 1,719,482 609,788 Personal Services 100.2670 Street & Alley Maintenance 1,888,713 1,770,034 118,679 Contractual Services 100.2670 Street & Alley Maintenance 140,200 81,092 59,108 Commodities 100.2670 Street & Alley Maintenance 187,300 85,668 101,632 Other Charges 100.2670 Street & Alley Maintenance 588,944 523,636 65,308 2,805,157 2,460,430 344,727 Personal Services 100.2675 Street Cleaning 240,640 225,519 15,121 Contractual Services 100.2675 Street Cleaning - - - Commodities 100.2675 Street Cleaning - - - Other Charges 100.2675 Street Cleaning 282,281 250,979 31,302 522,921 476,498 46,423 Personal Services 100.2680 Snow & Ice Removal 296,038 277,436 18,602 Contractual Services 100.2680 Snow & Ice Removal 60,000 34,704 25,296 Commodities 100.2680 Snow & Ice Removal 203,300 92,986 110,314 Other Charges 100.2680 Snow & Ice Removal 41,179 36,613 4,566 600,517 441,739 158,778 Personal Services 100.3005 Recreation Management 273,765 256,563 17,202 Contractual Services 100.3005 Recreation Management 710 411 299 Commodities 100.3005 Recreation Management 2,666 1,219 1,447 Other Charges 100.3005 Recreation Management 23,372 20,780 2,592 300,513 278,973 21,540 Personal Services 100.3010 Recreation Business & Fiscal Mgmt. 251,703 235,887 15,816 Contractual Services 100.3010 Recreation Business & Fiscal Mgmt. 107,460 62,155 45,305 Commodities 100.3010 Recreation Business & Fiscal Mgmt.8,583 3,926 4,657 Other Charges 100.3010 Recreation Business & Fiscal Mgmt.7,084 6,298 786 374,830 308,266 66,564 Personal Services 100.3020 Recreation General Support 302,467 283,461 19,006 Contractual Services 100.3020 Recreation General Support 68,235 39,467 28,768 Commodities 100.3020 Recreation General Support 9,783 4,475 5,308 Other Charges 100.3020 Recreation General Support 134,800 119,852 14,948 515,285 447,255 68,030 Personal Services 100.3025 Park Utilities - - - Contractual Services 100.3025 Park Utilities - - - Commodities 100.3025 Park Utilities 89,500 40,936 48,564 Other Charges 100.3025 Park Utilities - - - 89,500 40,936 48,564 329 of 777 Sources AmountAccount Division Amount Outside To BeCategoryDivisionDescriptionBudgetedTax Levy Levied City of EvanstonTax Levy Filing with Cook CountyGeneral Corporate Purpose Tax Levy - Tax Levy Year 2012 to be Received in FY 2013 Personal Services 100.3030 Crown Community Center 649,460 608,651 40,809 Contractual Services 100.3030 Crown Community Center 6,506 3,763 2,743 Commodities 100.3030 Crown Community Center 83,449 38,168 45,281 Other Charges 100.3030 Crown Community Center 20,153 17,918 2,235 759,568 668,500 91,068 Personal Services 100.3035 Chandler Community Center 654,927 613,774 41,153 Contractual Services 100.3035 Chandler Community Center 9,603 5,554 4,049 Commodities 100.3035 Chandler Community Center 55,889 25,563 30,326 Other Charges 100.3035 Chandler Community Center 41,744 37,115 4,629 762,163 682,006 80,157 Personal Services 100.3040 Fleetwood Jourdain Center 609,491 571,193 38,298 Contractual Services 100.3040 Fleetwood Jourdain Center 19,377 11,208 8,169 Commodities 100.3040 Fleetwood Jourdain Center 140,661 64,336 76,325 Other Charges 100.3040 Fleetwood Jourdain Center 32,847 29,205 3,642 802,376 675,941 126,435 Personal Services 100.3045 Fleetwood Jourdain Theater 83,226 77,996 5,230 Contractual Services 100.3045 Fleetwood Jourdain Theater 20,000 11,568 8,432 Commodities 100.3045 Fleetwood Jourdain Theater 6,550 2,996 3,554 Other Charges 100.3045 Fleetwood Jourdain Theater 11,686 10,390 1,296 121,462 102,950 18,512 Personal Services 100.3050 Recreation Outreach Program 87,548 82,047 5,501 Contractual Services 100.3050 Recreation Outreach Program 10,550 6,102 4,448 Commodities 100.3050 Recreation Outreach Program 107,200 49,031 58,169 Other Charges 100.3050 Recreation Outreach Program 10,900 9,691 1,209 216,198 146,872 69,326 Personal Services 100.3055 Levy Center 868,618 814,038 54,580 Contractual Services 100.3055 Levy Center 195,395 113,017 82,378 Commodities 100.3055 Levy Center 161,948 74,072 87,876 Other Charges 100.3055 Levy Center 32,162 28,596 3,566 1,258,123 1,029,722 228,401 Personal Services 100.3065 Church Street Boat Ramp 23,683 22,195 1,488 Contractual Services 100.3065 Church Street Boat Ramp 31,400 18,162 13,238 Commodities 100.3065 Church Street Boat Ramp - - - Other Charges 100.3065 Church Street Boat Ramp 100 89 11 55,183 40,446 14,737 Personal Services 100.3075 Boat Storage Facility 10,442 9,786 656 Contractual Services 100.3075 Boat Storage Facility 1,200 694 506 Commodities 100.3075 Boat Storage Facility - - - Other Charges 100.3075 Boat Storage Facility 700 622 78 12,342 11,102 1,240 Personal Services 100.3080 Beaches 446,075 418,045 28,030 Contractual Services 100.3080 Beaches 10,039 5,807 4,232 Commodities 100.3080 Beaches 21,765 9,955 11,810 Other Charges 100.3080 Beaches 52,357 46,551 5,806 530,236 480,358 49,878 330 of 777 Sources AmountAccount Division Amount Outside To BeCategoryDivisionDescriptionBudgetedTax Levy Levied City of EvanstonTax Levy Filing with Cook CountyGeneral Corporate Purpose Tax Levy - Tax Levy Year 2012 to be Received in FY 2013 Personal Services 100.3085 Recreation Facility Maintenance 499,064 467,705 31,359 Contractual Services 100.3085 Recreation Facility Maintenance 1,600 925 675 Commodities 100.3085 Recreation Facility Maintenance 63,863 29,210 34,653 Other Charges 100.3085 Recreation Facility Maintenance 124,446 110,646 13,800 688,973 608,486 80,487 Personal Services 100.3095 Robert Crown Ice Rink 751,988 704,736 47,252 Contractual Services 100.3095 Robert Crown Ice Rink 50,116 28,987 21,129 Commodities 100.3095 Robert Crown Ice Rink 238,277 108,984 129,293 Other Charges 100.3095 Robert Crown Ice Rink 85,250 75,797 9,453 1,125,631 918,504 207,127 Personal Services 100.3100 Sports Leagues 37,919 35,536 2,383 Contractual Services 100.3100 Sports Leagues - - - Commodities 100.3100 Sports Leagues 6,500 2,973 3,527 Other Charges 100.3100 Sports Leagues 846 752 94 45,265 39,262 6,003 Personal Services 100.3105 Aquatic Camp 109,618 102,730 6,888 Contractual Services 100.3105 Aquatic Camp - - - Commodities 100.3105 Aquatic Camp 12,350 5,649 6,701 Other Charges 100.3105 Aquatic Camp 100 89 11 122,068 108,468 13,600 Personal Services 100.3110 Tennis 94,158 88,241 5,917 Contractual Services 100.3110 Tennis 200 116 84 Commodities 100.3110 Tennis 600 274 326 Other Charges 100.3110 Tennis 3,900 3,468 432 98,858 92,099 6,759 Personal Services 100.3130 Special Recreation Programs 387,430 363,085 24,345 Contractual Services 100.3130 Special Recreation Programs 650 376 274 Commodities 100.3130 Special Recreation Programs 11,322 5,178 6,144 Other Charges 100.3130 Special Recreation Programs 26,712 23,750 2,962 426,114 392,390 33,724 Personal Services 100.3140 Bus Program 65,982 61,836 4,146 Contractual Services 100.3140 Bus Program 280 162 118 Commodities 100.3140 Bus Program - - - Other Charges 100.3140 Bus Program 489 435 54 66,751 62,433 4,318 Personal Services 100.3150 Park Service Unit 98,820 92,611 6,209 Contractual Services 100.3150 Park Service Unit 650 376 274 Commodities 100.3150 Park Service Unit 1,000 457 543 Other Charges 100.3150 Park Service Unit 2,127 1,891 236 102,597 95,335 7,262 Personal Services 100.3155 Youth Golf Program 19,250 18,040 1,210 Contractual Services 100.3155 Youth Golf Program 250 145 105 Commodities 100.3155 Youth Golf Program 900 412 488 Other Charges 100.3155 Youth Golf Program 100 89 11 20,500 18,686 1,814 331 of 777 Sources AmountAccount Division Amount Outside To BeCategoryDivisionDescriptionBudgetedTax Levy Levied City of EvanstonTax Levy Filing with Cook CountyGeneral Corporate Purpose Tax Levy - Tax Levy Year 2012 to be Received in FY 2013 Personal Services 100.3215 Youth Engagement Division 513,825 481,538 32,287 Contractual Services 100.3215 Youth Engagement Division 2,000 1,157 843 Commodities 100.3215 Youth Engagement Division 10,500 4,803 5,697 Other Charges 100.3215 Youth Engagement Division 93,668 83,281 10,387 619,993 570,779 49,214 Personal Services 100.3505 Parks & Forestry General Support 388,220 363,826 24,394 Contractual Services 100.3505 Parks & Forestry General Support 9,000 5,206 3,794 Commodities 100.3505 Parks & Forestry General Support 1,200 549 651 Other Charges 100.3505 Parks & Forestry General Support 12,241 10,884 1,357 410,661 380,464 30,197 Personal Services 100.3510 Horticultural Maintenance 1,099,848 1,030,738 69,110 Contractual Services 100.3510 Horticultural Maintenance 145,000 83,868 61,132 Commodities 100.3510 Horticultural Maintenance 86,997 39,791 47,206 Other Charges 100.3510 Horticultural Maintenance 199,471 177,352 22,119 1,531,316 1,331,749 199,567 Personal Services 100.3515 Parkway Tree Maintenance 706,378 661,992 44,386 Contractual Services 100.3515 Parkway Tree Maintenance - - - Commodities 100.3515 Parkway Tree Maintenance 11,700 5,351 6,349 Other Charges 100.3515 Parkway Tree Maintenance 197,518 175,615 21,903 915,596 842,959 72,637 Personal Services 100.3520 Dutch Elm Disease Control 631,255 591,590 39,665 Contractual Services 100.3520 Dutch Elm Disease Control 12,000 6,941 5,059 Commodities 100.3520 Dutch Elm Disease Control 8,000 3,659 4,341 Other Charges 100.3520 Dutch Elm Disease Control 151,031 134,283 16,748 802,286 736,473 65,813 Personal Services 100.3525 Tree Planning 193,487 181,329 12,158 Contractual Services 100.3525 Tree Planning - - - Commodities 100.3525 Tree Planning 80,950 37,025 43,925 Other Charges 100.3525 Tree Planning 58,904 52,372 6,532 333,341 270,726 62,615 Personal Services 100.3530 Private Elm Tree Insurance - - - Contractual Services 100.3530 Private Elm Tree Insurance 20,000 11,568 8,432 Commodities 100.3530 Private Elm Tree Insurance - - - Other Charges 100.3530 Private Elm Tree Insurance - - - 20,000 11,568 8,432 Personal Services 100.3535 Dutch Elm Inoculation Program - - - Contractual Services 100.3535 Dutch Elm Inoculation Program 246,000 142,287 103,713 Commodities 100.3535 Dutch Elm Inoculation Program - - - Other Charges 100.3535 Dutch Elm Inoculation Program - - - 246,000 142,287 103,713 Personal Services 100.3605 Ecology Center 240,709 225,584 15,125 Contractual Services 100.3605 Ecology Center 5,205 3,011 2,194 Commodities 100.3605 Ecology Center 27,143 12,415 14,728 Other Charges 100.3605 Ecology Center 15,532 13,810 1,722 288,589 254,819 33,770 Personal Services 100.3610 Eco Quest Day Camp 88,058 82,525 5,533 Contractual Services 100.3610 Eco Quest Day Camp 1,600 925 675 332 of 777 Sources AmountAccount Division Amount Outside To BeCategoryDivisionDescriptionBudgetedTax Levy Levied City of EvanstonTax Levy Filing with Cook CountyGeneral Corporate Purpose Tax Levy - Tax Levy Year 2012 to be Received in FY 2013 Commodities 100.3610 Eco Quest Day Camp 10,500 4,803 5,697 Other Charges 100.3610 Eco Quest Day Camp 24,000 21,339 2,661 124,158 109,591 14,567 Personal Services 100.3700 Arts Council 4,155 3,894 261 Contractual Services 100.3700 Arts Council 13,084 7,568 5,516 Commodities 100.3700 Arts Council 816 373 443 Other Charges 100.3700 Arts Council 5,000 4,446 554 23,055 16,281 6,774 Personal Services 100.3710 Noyes Cultural Art Center 146,799 137,575 9,224 Contractual Services 100.3710 Noyes Cultural Art Center 8,381 4,848 3,533 Commodities 100.3710 Noyes Cultural Art Center 63,061 28,843 34,218 Other Charges 100.3710 Noyes Cultural Art Center 1,684 1,497 187 219,925 172,763 47,162 Personal Services 100.3720 Cultural Arts Programs 429,923 402,908 27,015 Contractual Services 100.3720 Cultural Arts Programs 137,163 79,335 57,828 Commodities 100.3720 Cultural Arts Programs 21,516 9,841 11,675 Other Charges 100.3720 Cultural Arts Programs 31,732 28,213 3,519 620,334 520,298 100,036 Personal Services 100.3805 Facilities Administration 202,366 189,650 12,716 Contractual Services 100.3805 Facilities Administration 27,295 15,787 11,508 Commodities 100.3805 Facilities Administration 500 229 271 Other Charges 100.3805 Facilities Administration 5,358 4,764 594 235,519 210,430 25,089 Personal Services 100.3806 Civic Center Services 147,213 137,963 9,250 Contractual Services 100.3806 Civic Center Services 109,901 63,567 46,334 Commodities 100.3806 Civic Center Services 90,100 41,210 48,890 Other Charges 100.3806 Civic Center Services 2,981 2,650 331 350,195 245,390 104,805 Personal Services 100.3807 Construction & Repairs 1,561,790 1,463,654 98,136 Contractual Services 100.3807 Construction & Repairs 82,733 47,853 34,880 Commodities 100.3807 Construction & Repairs 93,600 42,811 50,789 Other Charges 100.3807 Construction & Repairs 106,549 94,734 11,815 1,844,672 1,649,051 195,621$ Personal Services N/A Total General Fund 66,639,605 62,452,245 4,187,360 Contractual Services N/A Total General Fund 6,846,257 3,959,889 2,886,368 Commodities N/A Total General Fund 3,471,434 1,587,775 1,883,659 Other Charges N/A Total General Fund 5,604,601 4,983,107 621,494 82,561,897$ 72,983,015$ 9,578,882$ Collection Losses 195,487 Total General Corporate Purpose Tax Levy 9,774,369$ 333 of 777 Sources AmountAccount Division Amount Outside To BeCategoryDivisionDescriptionBudgetedTax Levy Levied Illinois Municipal Retirement Fund 100.1300 City Council 8,226$ -$ 8,226$ Illinois Municipal Retirement Fund 100.1400 City Clerk 9,082$ - 9,082$ Illinois Municipal Retirement Fund 100.1505 City Manager's Office 61,486$ - 61,486$ Illinois Municipal Retirement Fund 100.1510 Public Information 43,871$ - 43,871$ Illinois Municipal Retirement Fund 100.1535 Sustainability Grant 8,643$ - 8,643$ Illinois Municipal Retirement Fund 100.1705 Legal Administration 72,477$ - 72,477$ Illinois Municipal Retirement Fund 100.1905 Admin. Services General Support 42,369$ - 42,369$ Illinois Municipal Retirement Fund 100.1910 Revenue Division 24,141$ - 24,141$ Illinois Municipal Retirement Fund 100.1915 Payroll Division 23,732$ - 23,732$ Illinois Municipal Retirement Fund 100.1920 Accounting Division 58,265$ - 58,265$ Illinois Municipal Retirement Fund 100.1925 Purchasing Division 25,264$ - 25,264$ Illinois Municipal Retirement Fund 100.1929 Human Resources Division 41,695$ - 41,695$ Illinois Municipal Retirement Fund 100.1932 Information Technology 124,118$ - 124,118$ Illinois Municipal Retirement Fund 100.1941 Parking Enfcmt. and Ticket Process. 85,696$ - 85,696$ Illinois Municipal Retirement Fund 100.2101 Community Development Admin 25,246$ - 25,246$ Illinois Municipal Retirement Fund 100.2105 Planning and Zoning 61,993$ - 61,993$ Illinois Municipal Retirement Fund 100.2115 Housing Code Compliance 52,359$ - 52,359$ Illinois Municipal Retirement Fund 100.2120 Housing Rehabilitation 12,150$ - 12,150$ Illinois Municipal Retirement Fund 100.2126 Building Inspection Services 80,566$ - 80,566$ Illinois Municipal Retirement Fund 100.2205 Police Administration 8,557$ - 8,557$ Illinois Municipal Retirement Fund 100.2225 Police Social Service Bureau 29,216$ - 29,216$ Illinois Municipal Retirement Fund 100.2240 Records Bureau 50,017$ - 50,017$ Illinois Municipal Retirement Fund 100.2245 Communications Bureau 110,423$ 110,423$ Illinois Municipal Retirement Fund 100.2250 Service Desk Bureau 127,981$ - 127,981$ Illinois Municipal Retirement Fund 100.2251 311 Center 40,212$ - 40,212$ Illinois Municipal Retirement Fund 100.2255 Office of Professional Standards 6,596$ - 6,596$ Illinois Municipal Retirement Fund 100.2260 Office of Administration 16,128$ - 16,128$ Illinois Municipal Retirement Fund 100.2270 Traffic Bureau 7,357$ - 7,357$ Illinois Municipal Retirement Fund 100.2275 Community Strategic Bureau 7,913$ - 7,913$ Illinois Municipal Retirement Fund 100.2280 Animal Control Bureau 17,812$ - 17,812$ Illinois Municipal Retirement Fund 100.2305 Fire Management & Support 13,441$ - 13,441$ Illinois Municipal Retirement Fund 100.2310 Fire Prevention 8,413$ 8,413$ Illinois Municipal Retirement Fund 100.2407 Health Services Administration 21,673$ - 21,673$ FY 2012 General Fund Budget for Illinois Municipal Retirement Fund City of EvanstonTax Levy Filing with Cook County 334 of 777 Sources AmountAccount Division Amount Outside To BeCategoryDivisionDescriptionBudgetedTax Levy Levied FY 2012 General Fund Budget for Illinois Municipal Retirement Fund City of EvanstonTax Levy Filing with Cook County Illinois Municipal Retirement Fund 100.2435 Food & Environmental Health 61,287$ - 61,287$ Illinois Municipal Retirement Fund 100.2440 Vital Records 10,624$ - 10,624$ Illinois Municipal Retirement Fund 100.2455 Community Health Program 19,845$ - 19,845$ Illinois Municipal Retirement Fund 100.2605 Director of Public Works 31,966$ - 31,966$ Illinois Municipal Retirement Fund 100.2610 Municipal Service Center 12,737$ - 12,737$ Illinois Municipal Retirement Fund 100.2620 EDOT Administration 13,143$ - 13,143$ Illinois Municipal Retirement Fund 100.2625 City Engineer 65,097$ - 65,097$ Illinois Municipal Retirement Fund 100.2630 Traffic Engineering 38,284$ - 38,284$ Illinois Municipal Retirement Fund 100.2640 Traffic Signals & Street Light Maint. 33,473$ - 33,473$ Illinois Municipal Retirement Fund 100.2665 Streets & Sanitation Admin.46,543$ - 46,543$ Illinois Municipal Retirement Fund 100.2670 Street & Alley Maintenance 160,938$ - 160,938$ Illinois Municipal Retirement Fund 100.2675 Street Cleaning 18,597$ - 18,597$ Illinois Municipal Retirement Fund 100.3005 Recreation Management 25,025$ - 25,025$ Illinois Municipal Retirement Fund 100.3010 Recreation Business & Fiscal Mgmt. 25,376$ - 25,376$ Illinois Municipal Retirement Fund 100.3020 Recreation General Support 15,435$ - 15,435$ Illinois Municipal Retirement Fund 100.3030 Crown Community Center 40,002$ - 40,002$ Illinois Municipal Retirement Fund 100.3035 Chandler Community Center 33,834$ - 33,834$ Illinois Municipal Retirement Fund 100.3040 Fleetwood Jourdain Center 41,875$ - 41,875$ Illinois Municipal Retirement Fund 100.3045 Fleetwood Jourdain Theater 6,290$ - 6,290$ Illinois Municipal Retirement Fund 100.3055 Levy Center 57,778$ - 57,778$ Illinois Municipal Retirement Fund 100.3080 Beaches 9,597$ - 9,597$ Illinois Municipal Retirement Fund 100.3085 Recreation Facility Maintenance 37,057$ - 37,057$ Illinois Municipal Retirement Fund 100.3095 Robert Crown Ice Rink 45,776$ - 45,776$ Illinois Municipal Retirement Fund 100.3100 Sports Leagues 2,439$ - 2,439$ Illinois Municipal Retirement Fund 100.3130 Special Recreation Programs 17,096$ - 17,096$ Illinois Municipal Retirement Fund 100.3140 Bus Program 2,011$ - 2,011$ Illinois Municipal Retirement Fund 100.3150 Park Service Unit 8,815$ - 8,815$ Illinois Municipal Retirement Fund 100.3215 Youth Engagement Division 23,852$ - 23,852$ Illinois Municipal Retirement Fund 100.3505 Parks & Forestry General Support 26,464$ - 26,464$ Illinois Municipal Retirement Fund 100.3510 Horticultural Maintenance 93,935$ - 93,935$ Illinois Municipal Retirement Fund 100.3515 Parkway Tree Maintenance 60,538$ - 60,538$ Illinois Municipal Retirement Fund 100.3520 Dutch Elm Disease Control 53,829$ 53,829$ Illinois Municipal Retirement Fund 100.3525 Tree Planning 17,512$ - 17,512$ 335 of 777 Sources AmountAccount Division Amount Outside To BeCategoryDivisionDescriptionBudgetedTax Levy Levied FY 2012 General Fund Budget for Illinois Municipal Retirement Fund City of EvanstonTax Levy Filing with Cook County Illinois Municipal Retirement Fund 100.3605 Ecology Center 17,524$ - 17,524$ Illinois Municipal Retirement Fund 100.3710 Noyes Cultural Art Center 8,543$ - 8,543$ Illinois Municipal Retirement Fund 100.3720 Cultural Arts Programs 24,405$ - 24,405$ Illinois Municipal Retirement Fund 100.3805 Facilities Administration 14,294$ - 14,294$ Illinois Municipal Retirement Fund 100.3806 Civic Center Services 12,378$ - 12,378$ Illinois Municipal Retirement Fund 100.3807 Construction & Repairs 141,172$ 141,172$ 2,702,504 Collection Losses 55,153 Total Levy for Illinois Municipal Retirement Fund 2,757,657$ 336 of 777 Sources AmountAccount Division Amount Outside To BeCategoryDivisionDescriptionBudgetedTax Levy LeviedPersonal Services 700.8000 Fire Pension -$ -$ -$ Contractual Services 700.8000 Fire Pension - - - Commodities 700.8000 Fire Pension - - - Other Charges 700.8000 Fire Pension 7,560,000$ 1,498,425$ 6,061,575$ Collection Losses 123,706 Total Levy Fire Pension 6,185,281$ City of EvanstonTax Levy Filing with Cook CountyFire Pension - Tax Levy Year 2012 to be Received in FY2013 337 of 777 Sources AmountAccount Division Amount Outside To BeCategoryDivisionDescriptionBudgetedTax Levy LeviedPersonal Services 705.8100 Police Pension -$ -$ -$ Contractual Services 705.8100 Police Pension - - - Commodities 705.8100 Police Pension - - - Other Charges 705.8100 Police Pension 9,486,769 1,417,444 8,069,325 9,486,769$ 1,417,444$ 8,069,325$ Collection Losses 164,680 Total Levy Police Pension 8,234,005$ City of EvanstonTax Levy Filing with Cook CountyPolice Pension - Tax Levy Year 2012 to be Received in FY2013 338 of 777 For City Council Meeting of December 10, 2012 Item A14 Ordinance 134-O-12: Special Service Area #4 Tax Levy For Action To: Honorable Mayor and Members of the City Council From: Martin Lyons, Assistant City Manager/Chief Financial Officer Hitesh Desai, Accounting Manager Subject: Special Service Area #4 Tax Levy Date: November 30, 2012 Recommended Action: Staff requests adoption of Tax Levy Ordinance 134-O-12, which levies the annual property tax for Special Service Area #4. Funding Source: n/a Summary: Ordinance 134-O-12 is the annual tax levy for Special Service Area #4, which funds a portion of the activities of Downtown Evanston. The 2012 Levy is based on the City’s agreement with Downtown Evanston and on the FY 2013 Proposed Budget for the City of Evanston. The total tax levy as extended for 2012 is $416,327. As noted in the report for approval of the Downtown Evanston Budget, this Levy has been increased by $10,000 from the 2011 Levy. However, due to reassessments in the SSA #4, it is possible that not all of this levy will be collected and that collections will be limited by the maximum rate of .1464. The 2013 Proposed Budget for the City of Evanston provides for flexible funding of the Downtown Evanston operation to account for this possibility. Questions regarding this ordinance may be forwarded to: Martin Lyons Treasurer 847.448.8082 mlyons@cityofevanston.org Memorandum 339 of 777 Hitesh Desai Accounting Manager 847.866.2934 hdesai@cityofevanston.org ------------------------------------------------------------------------------------ Attachment: Ordinance 134-O-12 340 of 777 12/10/2012 134-O-12 AN ORDINANCE Levying Taxes for Special Service Area No. 4 of the City of Evanston, County of Cook, State of Illinois, for the Fiscal Year Beginning January 1, 2013 and Ending December 31, 2013 WHEREAS, the City of Evanston, Illinois, is a Home Rule unit of local government pursuant to the terms and provisions of Article VII of the 1970 Constitution of the State of Illinois, which said Constitution, in Section 6(a) thereof, grants unto the City of Evanston as a Home Rule unit of local government the power to tax, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and made a part hereof. SECTION 2: In order to meet expenses and liabilities of Special Service Area No. 4 of the City of Evanston, Illinois, for the current fiscal year beginning January 1, 2013, there is hereby levied on all real property subject to taxation within the corporate limits of said City of Evanston as assessed and equalized for the year 2012 the sum of Four Hundred Sixteen Thousand, Three Hundred Twenty-Seven Dollars ($416,327.00), being the total 2013 appropriation legally made plus allowances for collection losses, which are to be collected from the tax levy of Special Service Area No. 4 of the City of Evanston in the year 2012. The specific amounts hereby levied for the various purposes and funds are designated by being placed in separate columns under the heading “To Be Raised By Taxation,” and are identified in that manner on the following pages of this Ordinance. 341 of 777 134-O-12 ~2~ SECTION 3: There be appropriated for the City of Evanston Special Service Area No. 4: Fund 210 – Special Service Area No. 4 Special Service Area No. 4 Fund Appropriation Source Other Than Taxation Levy Taxes Personal Services $251,978 $0 $251,978 Maintenance $195,784 $39,762 $156,022 Professional and Other $174,000 $174,000 $0 SUBTOTAL $621,762 $213,762 $408,000 Collection Losses – 2.04% $8,327 TOTAL TAXATION $416,327 SECTION 4: Per Ordinance 67-O-07, adopted July 9, 2007, under no circumstances shall the total annual amount levied exceed 0.1464% of the Special Service Area No. 4 equalized assessed valuation. SECTION 5: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 6: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 7: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. 342 of 777 134-O-12 ~3~ SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2012 Adopted:___________________, 2012 Approved: __________________________, 2012 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 343 of 777 For City Council meeting of December 10, 2012 Item A15 Ordinance 135-O-12: Evanston Public Library Tax Levy For Action To: Honorable Mayor and Members of the City Council From: Martin Lyons, Assistant City Manager/Chief Financial Officer Hitesh Desai, Accounting Manager Subject: Ordinance 135-O-12: Evanston Library Fund Tax Levy Date: November 30, 2012 Recommended Action: Staff requests adoption of Tax Levy Ordinance 135-O-12 which levies the annual property tax for the Evanston Library Fund. Funding Source: n/a Summary: The Library Fund Levy is separate from General Fund Levy for 2012. This ordinance segregates the Library General Corporate Purpose amount ($4,038,579) and the Library Fund Illinois Municipal Retirement Fund (IMRF) pension amount ($301,435). The Library Fund Levy will also be listed separately on resident property tax bills starting with the second installment tax bill for the 2012 Levy. The first installment of the 2012 tax bill is equal to 55% of the 2011 tax levy. Since there was no separate Library Fund Tax Levy in 2011, it will not appear until the second installment of the 2012 Levy. At that time, 100% of the Library Fund Levy will be received. Ordinance 135-O-12 is the Annual Tax Levy for the Evanston Library Fund, which is based on the January 1, 2013 through December 31, 2013 Annual Budget. The total tax levy as extended for 2012 is $4,340,014, which is equal to the budgeted amount of property tax revenues transferred to the Library Fund for FY 2012. This levy amount includes a Loss Factor of 2%. Questions regarding the Tax Levy may be directed to the City Treasurer or Accounting Manager at: Martin Lyons Treasurer 847.448.8082 mlyons@cityofevanston.org Memorandum 344 of 777 Hitesh Desai Accounting Manager 847.866.2934 hdesai@cityofevanston.org Or to the Library Director at: Karen Danczak-Lyons Library Director 847.448.8655 kdanczaklyons@cityofevanston.org ------------------------------------------------------------------------------------ Attachment: Ordinance 135-O-12 345 of 777 11/10/2012 12/10/2012 135-O-12 AN ORDINANCE Levying Taxes in the City of Evanston, County of Cook, and State of Illinois, for the Fiscal Year Beginning January 1, 2013 and Ending December 31, 2013 WHEREAS, the City of Evanston, Illinois, has heretofore adopted an annual budget for the fiscal year beginning January 1, 2013, and ending December 31, 2013, which said Budget document was reviewed at a public hearing and copies of which said Budget document have been continuously available for public inspection at the office of the City Clerk of the City of Evanston at the Civic Center, 2100 Ridge Avenue, Evanston, Illinois, between the hours of 8:30 a.m. and 5:00 p.m., Monday through Friday, except holidays; and WHEREAS, said Budget document contains the expenditures to be made with the monies collected through taxation and other sources during said fiscal year; and WHEREAS, the City of Evanston, Illinois, is a Home Rule unit of local government pursuant to the terms and provisions of Article VII of the 1970 Constitution of the State of Illinois, which said Constitution, in Section 6(a) thereof, grants unto the City of Evanston as a Home Rule unit of local government the power to tax; NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That, in order to meet expenses and liabilities for the Library Fund of the City of Evanston, Illinois, for the current fiscal year beginning January 1, 2013, there is hereby levied on all real property subject to taxation within the corporate 346 of 777 135-O-12 ~2~ limits of said City of Evanston as assessed and equalized for the year 2012 the sum of Four Million, Three Hundred Forty Thousand, Fourteen Dollars ($4,340,014.00), being the total of the appropriation legally made plus allowances for collection losses, which are to be collected from the tax levy of the City of Evanston for the year 2012 for Library Fund Purposes appropriated and specifically referred to in the annual Budget passed by the City Council of the City of Evanston at a regular Council meeting held November 19, 2012. Appropriations are to be collected from the tax levy of the current fiscal year of the City of Evanston, Illinois, for: Library General Corporate Purposes 4,038,579.00 Library Fund - Illinois Municipal 301,435.00Retirement Fund Pension ( IMRF ) The specific amounts hereby levied for the Library Fund purposes is designated by being placed in separate column under the heading “To Be Raised By Taxation,” and is identified in that manner on the following pages of this Ordinance. SECTION 2: That there be appropriated for the City of Evanston: The sum of Four Million, Three Hundred Forty Thousand, Fourteen Dollars ($4,340,014.00) for the Library Fund Purposes, as outlined in the City of Evanston Tax Levy Filing with Cook County FY13 Budget – Tax Levy Year 2012 to be Received in FY13, attached hereto as “Exhibit A” and incorporated herein by reference. SECTION 3: That the foregoing recitals are found as fact and made a part hereof. SECTION 4: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. 347 of 777 135-O-12 ~3~ SECTION 5: That this Ordinance 135-O-12 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2012 Adopted:___________________, 2012 Approved: __________________________, 2012 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 348 of 777 135-O-12 ~4~ Exhibit A City of Evanston Tax Ley filing with Cook County FY13 Budget - Tax Levy Year 2012 to be received in FY2013 349 of 777 Sources AmountAccount Division Amount Outside To BeCategoryDivisionDescriptionBudgetedTax Levy LeviedPersonal Services 185.4805 Youth Services 673,358$ 116,465$ 556,893.25$ Contractual Services 185.4805 Youth Services - - - Commodities 185.4805 Youth Services 147,700 25,546 122,154 Other Charges 185.4805 Youth Services 13,643 2,360 11,283 834,701 144,371 690,330 Personal Services 185.4806 Adult Services 903,943 156,347 747,596 Contractual Services 185.4806 Adult Services 123,200 21,309 101,891 Commodities 185.4806 Adult Services 420,000 72,644 347,356 Other Charges 185.4806 Adult Services 18,629 3,222 15,407 1,465,772 253,522 1,212,250 Personal Services 185.4820 Circulation 547,384 94,676 452,708 Contractual Services 185.4820 Circulation - - - Commodities 185.4820 Circulation 4,600 796 3,804 Other Charges 185.4820 Circulation 12,017 2,078 9,939 564,001 97,550 466,451 Personal Services 185.4825 Neighborhood Services 248,206 42,930 205,276 Contractual Services 185.4825 Neighborhood Services 43,500 7,524 35,976 Commodities 185.4825 Neighborhood Services 31,400 5,431 25,969 Other Charges 185.4825 Neighborhood Services 19,017 3,289 15,728 342,123 59,174 282,949 Personal Services 185.4835 Technical Services 334,452 57,847 276,605 Contractual Services 185.4835 Technical Services 120,450 20,833 99,617 Commodities 185.4835 Technical Services 9,000 1,557 7,443 Other Charges 185.4835 Technical Services 7,749 1,340 6,409 471,651 81,577 390,074 Personal Services 185.4840 Maintenance 240,185 41,543 198,642 Contractual Services 185.4840 Maintenance 192,870 33,359 159,511 Commodities 185.4840 Maintenance 45,500 7,870 37,630 Other Charges 185.4840 Maintenance 8,970 1,551 7,419 487,525 84,323 403,202 Personal Services 185.4845 Administration 542,573 93,844 448,729 Contractual Services 185.4845 Administration 10,000 1,730 8,270 Commodities 185.4845 Administration 19,418 3,359 16,059 Other Charges 185.4845 Administration 47,751 8,259 39,492 619,742 107,191 512,551 Personal Services N/A Total Library Fund 3,490,101 603,652 2,886,449 Contractual Services N/A Total Library Fund 490,020 84,754 405,266 Commodities N/A Total Library Fund 677,618 117,202 560,416 Other Charges N/A Total Library Fund 127,776 22,100 105,676 4,785,515$ 827,708$ 3,957,807$ Collection Losses 80,772 Total Levy Library Fund 4,038,579$ City of EvanstonTax Levy Filing with Cook CountyLibrary Fund Tax Levy - Tax Levy Year 2012 to be Received in FY2013 350 of 777 Sources AmountAccount Division Amount Outside To BeCategoryDivisionDescriptionBudgetedTax Levy Levied Illinois Municipal Retirement Fund 185.4805 Youth Services 57,019$ -$ 57,019$ Illinois Municipal Retirement Fund 185.4806 Adult Services 69,453$ - 69,453$ Illinois Municipal Retirement Fund 185.4820 Circulation 48,890$ - 48,890$ Illinois Municipal Retirement Fund 185.4825 Neighborhood Services 18,635$ - 18,635$ Illinois Municipal Retirement Fund 185.4835 Technical Services 31,781$ - 31,781$ Illinois Municipal Retirement Fund 185.4840 Maintenance 19,993$ - 19,993$ Illinois Municipal Retirement Fund 185.4845 Administration 49,636$ - 49,636$ 295,407 Collection Losses 6,028 Total Levy for Illinois Municipal Retirement Fund 301,435$ FY 2012 Library Fund Budget for Illinois Municipal Retirement Fund City of EvanstonTax Levy Filing with Cook County 351 of 777 For City Council meeting of December 10, 2012 Item A16 Ordinance 2T-O-12: Evanston Township Tax Levy For Action To: Honorable Mayor and Members of the City Council From: Martin Lyons, Assistant City Manager/Chief Financial Officer Hitesh Desai, Accounting Manager Subject: Ordinance 2T-O-12: Evanston Township Tax Levy Date: November 30, 2012 Recommended Action: Staff requests adoption of Tax Levy Ordinance 2T-O-12 which levies the annual property tax for the Evanston Township. Funding Source: n/a Summary: Ordinance 2T-O-12 is the Annual Tax Levy for the Evanston Township, which is based on the April 1, 2012 through March 31, 2013 Annual Budget. The total tax levy as extended for 2012 is $1,181,375. This levy amount includes a Loss Factor of 5.263%, compared to the City’s Loss Factor of 2.04%. Questions regarding this ordinance may be forwarded to: Township Supervisor Patricia A. Vance 1910 Main Street Evanston, IL 60202 847-475-4481 Township Assessor Bonnie Wilson 846 Dodge Avenue Evanston, IL 60202 847-332-2465 ----------------------------------------------------------------------------------- Attachment: Ordinance 2T-O-12 Memorandum 352 of 777 12/10/2012 2T-O-12 AN ORDINANCE Tax Levy Ordinance for the Town of Evanston, County of Cook, and State of Illinois, for the Fiscal Year Beginning April 1, 2012, and Ending March 31, 2013 NOW BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: Pursuant to the authority vested in them by Section 13 of Article XIII of "An Act to revise the law in relation to township organizations” approved March 6, 1874 as amended, the Board of Town Trustees, in meeting assembled, do hereby find and declare that there will be required to be raised by general taxation the amounts hereinafter set down, to be levied upon all taxable property in said Town, in order to meet and defray all the necessary expenses and liabilities of the Town and the amounts so required are itemized and needed for uses and purposes as follows, to wit: For necessary expenses for the general uses and purposes of the Town: Town General Fund Appropriation Source Other Than Taxation Amount To Be Raised by Taxation Town Fund Administration $233,687 $43,687 $190,000 Community Programs/Services $132,250 $86,497 $45,753 TOTAL APPROPRIATION $365,937 $130,184 $235,753 Loss Factor (5.263%) $12,408 TOTAL TAX LEVY FOR TOWN $248,161 Making the amount to be raised by taxation and levied on all taxable property in said town, for the uses and purposes aforesaid for the Town General Fund, the sum of Two Hundred Forty-Eight Thousand, One Hundred Sixty-One Dollars ($248,161.00). 353 of 777 2T-O-12 ~ 2 ~ For the necessary expenses for General Assistance by the Town: General Assistance Fund Appropriation Source Other Than Taxation Amount To Be Raised By Taxation General Assistance $639,025 $0 $639,025 General Assistance Administration $638,729 $391,201 $247,528 TOTAL APPROPRIATION $1,277,754 $391,201 $886,553 Loss Factor (5.263%) $46,661 TOTAL TAX LEVY FOR GENERAL ASSISTANCE $933,214 Making the amount to be raised by taxation and levied on all taxable property in said Town for the necessary expenses and liabilities for General Assistance by the Town for the sum of Nine Hundred Thirty Three Thousand, Two Hundred and Fourteen Dollars ($933,214.00). Making the aggregate sum of One Million, One Hundred Eighty-One Thousand, Three Hundred Seventy-Five Dollars ($1,181,375.00) to be raised by taxation and levied on all taxable property in said Town, in order to meet and defray all the necessary expenses and liabilities of the Town, as required in accordance with law. And it is hereby directed that the aforesaid sum be raised by taxation in the manner provided by law. SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. 354 of 777 2T-O-12 ~ 3 ~ SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. Introduced:_________________, 2012 Adopted:___________________, 2012 Approved: __________________________, 2012 _______________________________ Patricia Vance, Township Supervisor/Treasurer Attest: _____________________________ Rodney Greene, Town Clerk Approved as to form: _______________________________ W. Grant Farrar, Town Board Attorney 355 of 777 For City Council Meeting of December 10, 2012 Item A17 Ordinance 106-O-12: Illegally Parked Autos in Fire Lanes For Action To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Martin Lyons, Assistant City Manager/CFO Rickey A. Voss, Parking/Revenue Manager Subject: Ordinance 106-O-12, Amending Title 10, Motor Vehicles and Traffic, Chapter 6, Illegally Parked or Abandoned Autos Date: October 30, 2012 Recommended Action: Staff recommends that the City Council adopt Ordinance 106-O-12 amending Title 10, Motor Vehicles and Traffic, Chapter 6, Illegally Parked or Abandoned Autos, adding subsection 10-6-14: Fire Lanes. This ordinance was introduced at the November 26, 2012 City Council meeting. Summary: In May 2012, staff was asked to research the possibility of the City of Evanston in partnership with private property owners, specifically shopping malls, to enter in a contractual agreement to enter private property for the purpose of enforcing fire lane violations. Under Chapter 625 of the Illinois Compiled Statues, specifically 625 ILCS 5/11-209(a), corporate authorities of any municipality may, by contract, empower the municipality to regulate the parking of automobiles and the traffic of a parking area. Under the proposed amendment to Title 10, Chapter 6, by contract the City will be empowered to enter onto private property to enforce fire lane violations. The owner of said property will be responsible for the appropriate signage and that all said contract shall not exceed a period of 20 years, and shall be recorded in the Office of the Cook County Recorder of Deeds. The agreement shall become effective and enforceable three days after it is recorded. The fine shall be $55 and a late penalty of $50. This proposal was scheduled for presentation and discussion at the Transportation and Parking Committee on October 24th. However, due to a lack of quorum, a formal recommendation from the Committee is not available. --------------------------------------------------------------------- Attached: Ordinance 106-O-12 Memorandum 356 of 777 10/19/2012 106-O-12 AN ORDINANCE Amending Title 10, Chapter 6 of the City Code, “Illegally Parked or Abandoned Vehicles” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Title 10, Chapter 6 of the Evanston City Code of 1979, as amended (“City Code”), is hereby further amended to add a subsection and read as follows: 10-6-14: FIRE LANES (A) Definition of Fire Lane: Fire lane means travel lanes for firefighting equipment upon which there shall be no standing or parking of any motor vehicle at any time so that firefighting equipment can move freely thereon and gain access to buildings, structures, fire hydrants, wall hydrants, or fire department connections supplying automatic sprinkler or standpipe systems. (B) Prohibitions: No person shall stand or park a motor vehicle within any area designated a fire lane, and such violations shall be subject to the penalties provided in this section. (C) Designation of Fire lanes: 1. By written agreement between the city and any school board, hospital, church, condominium complex unit owners’ association, commercial and industrial facility, shopping center or apartment complex owner, which controls a parking area located within the city limits, empowering the city designate and enforce fire lanes on such parking area, including city enforcement of the maintenance of the designated fire lanes. Such agreement shall be approved and executed by the City Manager or his/her designee, shall not exceed a period of 20 years, and shall be recorded in the Office of the Cook County Recorder of Deeds. The agreement shall become effective and enforceable three days after it is recorded. 2. By the City Council, pursuant to the recommendation of the City Manager or his/her designee, and by ordinance, resolution or written agreement, on any private or semi-private roads, streets, driveways, trails, parkways, parking areas or other roadways open to or used by vehicular traffic where 357 of 777 106-O-12 ~2~ the City Council has, pursuant to a condition in a planned development zoning classification, special use permit or variation or pursuant to a condition in an annexation agreement required the designation of fire lanes. (D) Methods of Posting Fire Lanes: Fire lanes shall be posted in accordance with the Illinois Department of Transportation Manual on Uniform Control Devices. Additionally, at the discretion of the City Manager or his/her designee, curbing within a designated fire lane may be painted yellow. (E) Penalty: Any person violating the provisions contained in this section, 10-6-14, shall be punished by a fine of $55 and a late penalty of $50. Each day that such a violation occurs shall be a separate and new offense. (F) Tow Zone: The City Manager or his/her designee, pursuant to the passage of an ordinance designating a fire lane, or pursuant to the recording of a written agreement empowering the City to designate and enforce fire lanes, may have such a lane posted as a tow zone. Any motor vehicle within such tow zone shall be subject to removal by a towing service, and the owner will be responsible for all towing costs. (G) Maintenance: Owners of property on which fire lanes are designated are responsible for providing required pavement markings and for obtaining appropriate signage at owner’s expense, in accordance with city standards, to give the public reasonable notice of the location of the fire lane, the parking and standing prohibitions, and that fines may be imposed by the City against violators. (H) Citations: City fire inspectors, City police officers, parking enforcement officers, and/or building code officials are hereby authorized to issue citations for violations of the parking and standing prohibitions and for maintenance violations, as provided for in this section. (I) Severability: That if any provision of this Chapter or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Chapter that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this Chapter is severable. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. 358 of 777 106-O-12 ~3~ SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2012 Adopted:___________________, 2012 Approved: __________________________, 2012 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 359 of 777 For Council Meeting of December 10, 2012 Item A18 Ordinance 127-O-12: Waterworks System For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Director of Utilities Kristin Rehg, Management Analyst – Utilities Subject: Ordinance 127-O-12 Amending the Evanston City Code Title 7, Chapter 12, Relating to the City Waterworks System Date: November 26, 2012 Recommended Action: Staff recommends City Council approval of Ordinance 127-O-12 Amending the Evanston City Code, Title 7, Chapter 12, Relating to the City Waterworks System. Summary: Staff is recommending a three percent (3%) water rate increase. The existing water rate is billed as a minimum charge for the first 5 units based on water meter size, and a quantity charge for every unit in excess of the first 5 units in the bi-monthly billing period (1 unit = 100 cubic feet or 748 gallons of water). Effective July 1, 2013, both the minimum charge and the quantity charge are proposed to be raised by three percent. For the 5/8-inch and the 3/4-inch meter sizes (the meter sizes most commonly used in single family homes) the minimum charge for the first 5 units consumed in the bi-monthly billing period will increase from $6.24 to $6.43. The quantity charge for usage in excess of the first 5 units will increase from $1.75 per unit to $1.80 per unit. The fee table for the proposed water rates is shown as Exhibit 1. A copy of draft ordinance 127-O-12 is attached for reference. Background: On September 27, 2010, City Council approved a 10% rate increase to the water rate, effective January 1, 2011. At that time, staff also recommended a 5% water rate increase in 2012 and a 3% increase in 2013. City Council indicated their approval, but the additional rate increases were not included in the ordinance adopted at that time. The Council later approved the 5% water rate increase effective January 1, 2012. The final 3% water rate increase is needed to manage the amount of bonds sold to finance proposed capital improvement projects, though it will be possible to delay the rate increase from the originally proposed January 1, 2013 implementation date to July 1, Memorandum 360 of 777 2013. This is due to the fact that the 2012 revenues were higher than anticipated, due to the increased usage during the summer drought. Impact to Typical User There are approximately 14,400 water accounts in the City. The vast majority (74%) are single-family residential customers, most of whom have either a 5/8-inch or a 3/4-inch water meter. For these accounts, the minimum charge for the first 5 units consumed in the bi-monthly billing period will increase from $6.24 to $6.43. On an annual basis, the minimum charge will increase by $1.14, from $37.44 to $38.58. The average single family home consumes 115 billing units a year (approx. 86,000 gallons). Within that year, 30 billing units are included in the minimum use meter charge leaving a total of 85 billing units that will be billed at the increased quantity charge of $1.80 per unit. As a result, the average single family annual quantity charge will increase by $4.25 from $148.75 to $153.00. In summary, the average single family home that uses 115 billing units a year is currently paying $186.19 in water bills annually. With the proposed 3% water rate increase their annual water bill will increase by $5.39 to $191.58. A comparison of Evanston water bills to those of nearby communities is shown in Exhibit 2. Water Fund Projection The Water Fund Financial Projection is attached as Exhibit 3. Documents and presentations previously provided regarding the Water Fund and proposed rates are available on the City website at: http://www.cityofevanston.org/utilities/plans-reports/. As this projection indicates, the fund balance is drawn down somewhat but is projected to end 2013 within 2% of the target level ($3.5 million) based on the proposed water rate increase. Comparison to Other Communities Both the City of Chicago and the DuPage Water Commission (DWC) last year announced a multi-year water rate increase program as indicated in the table below. Accordingly, most of the communities who purchase water from Chicago or DWC have enacted water rate increases of the same or greater magnitude since 2011. These communities will likely need to continue raising their water rates annually to keep pace with Chicago/DWC water rate increases. Year Evanston Chicago DWC Equivalent Rate per 1,000 gal. Percent Increase Rate per 1,000 gal. Percent Increase Rate per 1,000 gal Percent Increase 2011 $2.23 10% $2.01 $2.30 2012 $2.34 05% $2.51 25% $2.99 30% 2013 $2.41 03% $2.89 15% $3.59 20% 2014 n/a $3.32 15% $4.23 18% 2015 n/a $3.82 15% $4.95 17% 361 of 777 Attachments Exhibit 1 – Proposed 2013 Water Rates and Minimum Charge Structure Exhibit 2 – Water Bills in Nearby Communities Exhibit 3 – Water Fund Projection Draft Ordinance 127-O-12 362 of 777 EXHIBIT 1 PROPOSED 2013 WATER RATES AND MINIMUM CHARGE STRUCTURE BI-MONTHLY MINIMUM CHARGE BASED ON WATER METER SIZE* Meter Size Minimum Charges Effective 1/1/2012 Minimum Charges Proposed 7/1/2013 5/8” & 3/4" $006.24 $006.43 1” $012.47 $012.84 1 1/2" $023.33 $024.03 2” $036.73 $037.83 3” $064.68 $066.62 4” $103.61 $106.72 6” $182.72 $188.20 8” $309.31 $318.59 *The minimum charges include the first 5 units (500 cubic feet) of water consumed per bi-monthly billing period. QUANTITY CHARGE FOR USAGE IN EXCESS OF 5 UNITS* Quantity Charge Effective 1/1/2012 Quantity Charge Proposed 7/1/2013 $1.75 per unit $1.80 per unit *1 unit = 100 cubic feet of water consumption. As of July 1, 2013, customers would be charged $1.80 per unit of usage in excess of the minimum in each bi-monthly billing period. 363 of 777 EXHIBIT 2 WATER BILLS IN NEARBY COMMUNITIES Community Annual Water Bill* Water Supplier Evanston (current) $186.54 Self-supplied Evanston (proposed) $192.14 Self-supplied Chicago $216.20 Self-supplied Buffalo Grove $229.80 Evanston/NWWC Wilmette $286.35 Self-supplied Palatine $294.44 Evanston/NWWC Northbrook $350.75 Self-supplied Skokie $356.62 Evanston Lincolnshire $372.60 Highland Park Arlington Heights $396.90 Evanston/NWWC Wheeling $434.70 Evanston/NWWC Deerfield $435.85 Highland Park Glenview $438.20 Wilmette Des Plaines $468.63 Chicago Oak Park $496.80 Chicago Park Ridge $514.79 Chicago Niles $520.95 Chicago Lincolnwood $557.20 Chicago Schaumburg $563.00 NSMJAWA Morton Grove $667.00 Chicago Average (current) $409.84 *Assumes annual usage of 86,000 gallons and 3/4-inch or smaller water meter (minimum charges vary by meter size in some communities including Evanston). 364 of 777 EXHIBIT 3 WATER FUND FINANCIAL PROJECTION 2012 Budget 2012 Estimate 2013 Budget Revenues Evanston $05,600,000 $06,100,000 $05,684,000 Wholesale Customers $07,214,000 $07,688,000 $07,373,000 Other Operating Revenue $01,154,057 $00,824,506 $00,502,300 Bond Proceeds $04,800,000 $04,400,000 $02,000,000 IEPA Loan Proceeds - - $01,370,000 Total Revenues $18,768,057 $19,012,506 $16,929,300 Expenses Operating Expense $07,827,803 $08,125,062 $08,171,448 Capital Outlay $00,162,500 $00,076,300 $00,248,500 Capital Improvements – Water Main $03,100,000 $03,500,000 $03,100,000 Capital Improvements – Water Plant $04,737,000 $03,607,062 $04,335,000 Debt Service – Water Bonds $00,944,157 $00,944,157 $00,864,233 Debt Service – IEPA Loan $00,067,506 $00,067,506 $00,067,506 Transfer Out – General Fund $03,356,300 $03,356,300 $03,356,300 Transfer Out – Insurance Fund $00,468,492 $00,468,492 $00,468,492 Total Expenses $20,663,758 $20,144,879 $20,611,479 Beginning Unrestricted Fund Balance $8,246,988 $8,246,988 $7,114,615 Net Surplus (Deficit) ($1,895,701) ($1,132,373) ($3,682,179) Ending Unrestricted Fund Balance $6,351,287 $7,114,615 $3,432,436 365 of 777 10/15/2012 127-O-12 AN ORDINANCE Amending City Code Section 7-12-17, City Waterworks System “Charges, Rates, Fees and Penalties” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 7-12-17 of the City Code is hereby amended to read as follows, to include a three percent (3%) rate increase effective July 1, 2013: 7-12-17: CHARGES, RATES, FEES AND PENALTIES: The fees and penalties for the waterworks system shall be paid according to the following table. Fees and penalties not covered by this table shall be as described in Section 1-4-1 of this Code. Waterworks System Charges, Rates, Fees and Penalties Construction Water Fee (prior to meter installation) Section 7-12-3(B) $100.00/ diametric inch/ month Connection Fee Initial Connections: inch displacement ¾ inch displacement 1 inch displacement 1 ½ inch displacement 2 inch displacement, compound, or turbine 3 inch displacement 3 inch compound 3 inch turbine 4 inch displacement or compound 4 inch turbine 6 inch displacement or compound 6 inch turbine 8 inch compound 8 inch turbine $930.00 $1,331.00 $2,261.00 $4,393.00 $7,024.00 $13,310.00 $14,197.00 $15,923.00 $22,615.00 $27,280.00 $43,936.00 $54,483.00 $70,988.00 $80,081.00 366 of 777 127-O-12 ~2~ Upgrade Connections: The fee for upgrading to a larger connection shall equal the difference between the costs of the new, larger connection and the original connection. The fees collected for Initial Connections and Upgrade Connections shall be placed in a special account earmarked for the purpose of funding capital investment in new waterworks facilities. Replacement Connections: Services, 2” and smaller Services, greater than 2” Section 7-12-3(D) $100.00 $100.00/ diametric inch Water Meter Installation Permit Fee Section 7-12-6-2(B) $50.00 Water Meter Transfer Fee Section 7-12-6-2(B)2 $50.00 Meter Charges & Water Rates Bi-monthly meter charge - The minimum service charge includes the first five hundred cubic feet (500 cu.ft.) of water consumed during the two (2)-month period for which the minimum service charge is assessed. Any fractional part of the calendar year less than two (2) months shall be prorated and the proper minimum service charge collected. Quantity rate charged for all water used during the period for which the minimum service charge is assessed, in excess of the first five hundred cubic feet (500 cu.ft.) of water that is included in the minimum service charge. Section 7-12-7-1 Size Charge 5/8” and ¾” $6.24 $6.43 1” $12.47 $12.84 1 ½” $23.33 $24.03 2” $36.73 $37.83 3” $64.68 $66.62 4” $103.61 $106.72 6” $182.72 $188.20 8” $309.31 $318.59 $1.75 $1.80/ 100 cubic feet Water Turn On Fee During business hours Outside of business hours Section 7-12-7-3 $25.00 $75.00 Fire Service Semi-Annual Charge Section 7-12-8 $20.00/ diametric inch/ 6 months Air Conditioning Device Annual Demand Charge (unless equipped with water conservation device) Section 7-12-9-2(C) $20.00/ ton capacity over 5 tons Unauthorized Water Turn On Penalty Services, 2” and smaller Services, greater than 2” Section 7-12-12 Time and materials for repairs plus: $100.00 $500.00 Shut-Off for Property Vacancy Fee Section 7-12-13 $50.00 Lawn Sprinkling Restriction Violation Penalty Section 7-12-14-2(C) $25.00 - $500.00 per day of violation 367 of 777 127-O-12 ~3~ Penalty For Tampering With City Waterworks System Section 7-12-15(A) $500.00 plus the estimated cost of water Penalty for Obstruction of Roundway, Service Box or Water Meter Section 7-12-15(B) $50.00 Cross Connection Control Device Installation Permit Fee Subsection 7-12-16-4 $40.00/ device Annual Cross Connection Control Fee Subsection 7-12-16-6 $35.00/ device SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This ordinance shall be in full force and effect on July 1, 2013, after its passage, approval and publication in the manner provided by law. Introduced: _________________, 2012 Adopted: ___________________, 2012 Approved: __________________________, 2012 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 368 of 777 PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, December 10, 2012 7:15 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston City Council Chambers AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN FISKE, CHAIR II. APPROVAL OF REGULAR MEETING MINUTES OF November 26, 2012 III. ITEMS FOR CONSIDERATION (P1) Approval of 2013 Open Communities Landlord Tenant Program Grant The Housing & Homelessness Commission and staff recommend approval of a $30,000 grant to Open Communities (formerly Interfaith Housing Center of the Northern Suburbs) to continue the Evanston Landlord Tenant Program from January 1 through December 31, 2013. Funding is provided by the City’s Affordable Housing Fund, Account 5465.62770. For Action (P2) Ordinance 129-O-12 Amending the Zoning Ordinance – Banquet Halls as a Special Use in the B, C, D, I, M, O1 and RP Districts The Plan Commission and City staff recommend the addition of a zoning definition for Banquet Halls and recommend such establishments be allowed by special use in the B1, B1a, B2, B3, C1, C1a, C2, D1, D2, D3, D4, I1, I2, I3, MU, MUE, MXE, O1 and RP Districts. For Introduction IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT 369 of 777 Planning & Development Committee Meeting Minutes of November 26, 2012 City Council Chambers – 7:15 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: J. Fiske, D. Holmes, A. Rainey, D. Wilson, M. Wynne STAFF PRESENT: G. Chen, G. Farrar, S. Griffin, D. Marino, B. Newman PRESIDING OFFICIAL: Ald. Fiske I. DECLARATION OF QUORUM A quorum being present, Chair Fiske called the meeting to order at 7:18 p.m. II. APPROVAL OF THE NOVEMBER 12, 2012 MEETING MINUTES Ald. Rainey moved approval of the minutes, seconded by Ald. Holmes. The minutes of the November 12, 2012 meeting were approved unanimously 5-0. III. ITEMS FOR CONSIDERATION (P1) Ordinance 138-O-12, Granting a Special Use for an Automobile Service Station and a Variance for 19’ Accessory Structure Canopy Height at 2400 Main St. Zoning Board of Appeals and City staff recommend adoption of Ordinance 138-O-12 granting a special use permit for the operation of an Automobile Service Station and a variance for 19’ accessory structure canopy height at 2400 Main Street. For Introduction Ald. Rainey moved to introduce Ordinance 138-O-12, seconded by Ald. Holmes. Dennis Marino, Manager of the Planning & Zoning Division explained that staff and the Zoning Board of Appeals (ZBA) recommend the special use and variance allowing a 19’ height where the as-of-right height is 14.5’, because it is necessary for fuel trucks to clear the canopy and the ground is uneven on the site . The site is on the north side of the Food 4 Less parcel. Ald. Peter Braithwaite, 2nd Ward Alderman, said he shares the support of staff and the ZBA and met with members of his ward on October 18, 2012. Of the 40 members present, the majority of whom live close to the site, most are favor of the special use. He said the only concern was about pedestrian safety, which has been addressed. Stephen Engelman, Attorney for Food 4 Less introduced David Koppenhafer, Real Estate Manager for Food 4 Less’s local operations, who presented slides of the plans for the proposed fuel station. He explained that the fuel station is to be on the undeveloped out-parcel of the existing shopping center at Main Street Market Place DRAFT – NOT APPROVED 370 of 777 Planning & Development Committee Meeting Minutes of 11-26-12 Page 2 of 10 and presented a rendering of the property with the fuel station on the north end of the property. Ald. Rainey expressed concern that view of the small businesses facing Main Street would be blocked by the fuel station structure. Mr. Koppenhafer replied that this structure blocks their view less than a bank drive through or other business that could have been placed there and that it will give gas customers a view of the shops on the north side that they might not otherwise see. Ald. Holmes clarified that there is to be an employee only kiosk and not a full size store at the fuel station. Mr. Koppenhafer said the following is proposed: A total of 10 pumps providing regular, mid grade, high octane and diesel fuel Pumping station to be open 5 a.m. (one hour before food 4 Less opens) to midnight (when store closes) Food 4 Less will petition the state to operate unmanned from midnight to 5 a.m. Mr. Griffin clarified that City Council would control whether the fueling station may remain open unmanned. Parking is to be increased by 2 spaces 2 unlocked restrooms with exterior entrances per the usual Food 4 Less code; Ald. Wynne expressed concern if entrances to restrooms are unlocked and Mr. Koppenhafer responded they will be locked if the need arises 120 sq. ft. employee-only kiosk Upkeep and management to be performed by Food 4 Less management team Ald. Rainey said there are 8 gas stations in her ward which are the cause of big problems and asked whether Food 4 Less was going to hire someone with experience at dealing with the types of issues that occur at fuel centers or whether they would put one of their cashiers from inside the store at the kiosk. Mr. Koppenhafer said he expected that there would not be a specific requirement for experience in the fuel station business. He further explained that the fuel station: Will provide property and sales tax revenue to the City of Evanston Is an approximate $1 million proposed project & Food 4 Less is not asking for incentives Is an important part of the Food 4 Less business Will provide an opportunity for discounted gas for all consumers; not just Food 4 Less customers with up to 10 cents off per gallon if customer shops at Food 4 Less and buys a minimum of $100 in groceries per month; 3% off gas for any other consumer who swipes Food 4 Less card They will match the lower competitor in the area and take pride in being the low price operator in the area Mr. Koppenhafer presented the landscaping package on slides. Mr. Engelman added that there is a request for a height variation because the property slopes 2’ from one part of the site to another and the canopy height va riation accounts for the lowest point of ground to the top of the canopy. 371 of 777 Planning & Development Committee Meeting Minutes of 11-26-12 Page 3 of 10 At Ald. Rainey’s inquiry as to what else they would sell at the kiosk, Mr. Kopenhafer replied that they would sell cold non-alcohholic drinks, tobacco, snacks and automotive products. Ald. Holmes mentioned that there is a park in close proximity. Mr. Engelman replied that all properties abutting and adjacent to the station are zoned CI. Mr. Koppenhafer added that Food 4 Less will adhere to any code that states they cannot sell tobacco, etc. The Committee voted unanimously 5-0 to introduce Ordinance 138-O-12. IV. ITEMS FOR DISCUSSION (PD1) Proposed Amendments to Planned Developments for 1881 Oak and 1890 Maple Staff requests discussion and direction from the Planning and Development Committee regarding the request by Robert King, property owner, concerning the appropriate procedure for consideration of a proposed amendment(s) to the approved planned developments for 1881 Oak and 1890 Maple. For Discussion Chair Fiske announced that there would be a 3 minute limit for each public speaker and called the public who wished to speak to the podium. Stamata Blanas of 1720 Maple Ave. and business owner in downtown Evanston for 21 years, stated that the changes to the Planned Development avoid high density traffic. She said much of the City is landlocked. She said a research facility was originally planned for the site but the City looked at condo options as a planned development. Then a Trader Joe’s was planned for the site, which she was not in favor of, but at least it would bring jobs. She said the current proposal is strictly rental, which changes the commercial to residential rental when Evanston has a need for commercial real estate. She cited examples of businesses that have moved headquarters out of Evanston such as Schneider Trucking, which started in Evanston with 5 people and left with 120 because office space was unavailable. She said their generator went down 3-5 times a month. She said someone from Aon, who moved their corporate headquarters to London, told her if there was office space in Evanston, they would be here. She said Kellogg had over 2,000 employees and had headquarters here. She said the community should decide whether Evanston is ready to change commercial to residential space. Mike McLaughlin, President of the Optima Views Condominium Association, who has been in commercial real estate for several years, said he echoes what Stamata said in that the research park would have kept bright, innovative people in the area and given them the opportunity for startup jobs and that base level long term jobs of this type make more sense than short term jobs while the building is being built. He said there are four types of commercial property: industrial, office, retail and apartments. Apartments are the hottest product today but he asked why the City would subsidize apartments. He suggested the City subsidize office space. He said rent for office space in the Rotary Building is as high as rent in the John Hancock building and there are not enough institutional buildings with indoor parking in 372 of 777 Planning & Development Committee Meeting Minutes of 11-26-12 Page 4 of 10 Evanston. He suggested that Evanston could be a ready market for people living on the North Shore who would rather not drive to downtown Chicago for work. Ald. Rainey clarified that the City is not subsidizing the project. Ken Brown of 1889 Maple and president of the Ivy Court Home Owners Association directly across from 1890 Maple, said the residents of their 30 townhouses have been concerned since the project was first proposed, about changes made to the plans for the site. He said his understanding is that there will be more rental properties, fewer owned condos, smaller apartments, no townhouses and less retail which will have a negative impact on the community and create traffic problems. Tina Paden of 1122 Emerson said she is opposed to the proposed development because of traffic, which she said is already horrendous, especially during rush hour. She said 5 years ago there were supposed to be new traffic lights installed at Ridge and Emerson and it has not been done. Betty Ester of 2130 Church asked whether, since more units are proposed for the site, the inclusionary ordinance would apply. Chair Fiske clarified that the issue at hand is whether the item should be introduced or returned to the Plan Commission. Ald. Holmes clarified that the traffic lights will be put in when the project is constructed. Mr. Marino replied to Betty Ester’s inquiry that rental developments are not subject to the affordable housing allowance however the developer has paid a voluntary contribution of $165,000 to the Mayor’s Special Housing Fund and $35,000 to the Youth Employment Training Program. He said regarding traffic, the developer has committed to pay $150,000 for traffic improvements, which has not yet been received. At Ald. Rainey’s inquiry, Mr. Marino said some developers have opted for a fee in lieu of payment to the Affordable Housing Fund (formerly called the Mayor’s Special Housing Fund), such as the 1700 Central project which is obligated to pay $65,000 and 1700 Ridge which is providing some affordable housing units on site. He summarized that the proposed changes to the planned development raise the total combined number of rental units from 342 to 368 and eliminate the combined retail space that would have housed Trader Joe’s, for a reduction from 21,000 sq. ft. to 4,000 sq. ft. and changes the combined parking from 541 to 371 spaces. The other changes proposed are that the units will be changed from condo to rental for 1881 Oak. This has occurred in other amended planned developments. Grant Farrar, Corporate Counsel, said that the item does not need to go back to Plan Commission because it substantially conforms to code, and that City Council has the final word. He explained that there is no mandatory requirement that it goes back to Plan Commission, adding that of course it is up to the Committee. At Ald. Wynne’s inquiry, neither Mr. Marino nor Mr. Farrar remembered any planned 373 of 777 Planning & Development Committee Meeting Minutes of 11-26-12 Page 5 of 10 developments being sent back to the Plan Commission and confirmed that no application had been submitted at this point. Mr. Farrar explained that the code does not specify what determines whether a planned development should be sent back to the Plan Commission and given the code and past practice, it has been the City Council that would decide this issue. Ald. Wynne said her issue is that it was approved in 2006 and amended in 2009 and now they are combining the two buildings and it is something entirely new and the Plan Commission are the experts on this and at Plan Commission the public would have more input. She said she values this process and this is a dramatically different project than originally proposed. She concluded that she respects Mr. Farrar’s opinion, but she believes the project merits going back to the Plan Commission for a thorough review. Chair Fiske said the Zoning Ordinance seems clear that the proposed amendment is a major adjustment because “anything other than a change made during construction is considered major.” Ald. Braithwaite of the 2nd Ward said he acknowledges the residents and appreciates their appearance. He said he has met with the Optima residents and received their emails and he believes they need to have a public discussion. He requested that the item be placed on the next available Planning & Development Committee meeting agenda and that he would like the opportunity for the public to address their questions to the developer at that meeting. David Reifman of DLA Piper, representing owners, Mr. King and partner, Mr. Fifield, said Fifield is well-known in Chicago and California. He identified several projects that had changes that were not sent back to the Plan Commission: 1717 Ridge increased the number of units by 12%, 1700 Central increased the number of units by over 50%, whereas the proposed change in the number of units is only 7%. He noted that the parking space reduction brings the ratio to 1;1 which is consistent with the requirements of the Downtown Plan, and with approved parking at 1717 Ridge and approved parking at 1700 Central. At 1717 Ridge, the 4 proposed buildings were combined into 2, and amended to be combined into 1. He noted that 1890 Maple was originally proposed as rental, so that is not a change. He also noted that the amendment will result in a reduction in traffic. He requested that the item be heard at the January 14, 2013 City Council meeting at which time they will submit a revised zoning analysis and supporting materials. He introduced the architect, Pat Fitzgerald. Mr. Fitzgerald presented photos of Mr. Fifield’s and Mr. King’s projects. He showed the proposed pedestrian ingress and egress with the changes to the planned development including the elimination of the curb cuts along Emerson which were a concern to the residents, and the townhomes along Emerson which are to be increased to 12, and will be set back from the sidewalk, in response to the community’s input. He pointed out the locations of the two lobbies and the shared garage and amenity space, with the garage entrance at the west end of the property, explaining that the one-story spaces join the 2 separate buildings. He noted that floor area has been reduced. Mr. Reifman concluded that there are no subsidies being provided by the City and that this will be an extremely high end rental 374 of 777 Planning & Development Committee Meeting Minutes of 11-26-12 Page 6 of 10 development that will generate $1,000,000 per year in real estate taxes. He requested that the item be placed on the next P&D meeting for public hearing. Ald. Rainey said, in support of the project, that the public needs to get over the fact that the Research Park was a failure and that there is nothing anyone can do to make Trader Joe’s open a store in a location they do not want. But, she said, Trader Joe’s is on Chicago Avenue. She said she hopes the 4,000 sq. ft. of retail space will get occupied. She said there are floors of vacant office space in downtown Evanston. She said it could take months for the Plan Commission to review the project. She said more units does not mean more traffic if there are less parking spaces and pointed out that this plan requires the developer to provide traffic control. She said to deny this amendment to the planned development would be anti- economic development in every sense and that it is beautiful and it can work. She said there is a new office building being built at Main and Chicago that the City is subsidizing. Ald. Holmes agreed with Ald. Rainey, adding that she would like to get the income on the tax roles. Ald. Wynne requested that staff send the Plan Commission reports of 2006 and 2009 to Council in order to understand the project from the beginning. Ald. Wilson agreed that it is important to have time for public input and said it is better to send it to City Council with its history. Chair Fiske said the item should be returned to the Plan Commission though realizing there will not be enough votes to send it back, she is encouraged that there will be a public forum at the P&D Committee level. She said it seemed clear to her before she was on the City Council, that some projects should have gone back to the Plan Commission that were not, and that it has caused public mistrust. She believes the public could have much more input at Plan Commission than can be allowed at P&D. Ald. Rainey moved to introduce the proposed amendments at the January 14th, 2013 P&D meeting for a public hearing, as opposed to sending it back to the Plan Commission, seconded by Ald. Holmes. The Committee discussed whether staff would have time to complete the zoning analysis and review by the Site Plan & Appearance Review Committee. Ald. Wynne emphasized that in 2009 there were notice problems in the community and asked that staff makes sure that does not happen again. Mr. Griffin assured Ald. Wynne that it will not happen again, that the application and staff report will be available by January 14th and that the Plan Commission reports will also be available to the public, per Ald. Wynne’s reuqest. The Committee voted by majority 3-2 with Ald. Wynne and Ald. Fiske opposed, to introduce the amendments to the Planned Development. 375 of 777 Planning & Development Committee Meeting Minutes of 11-26-12 Page 7 of 10 (PD2) Regulation of Vacation Rentals Staff requests discussion and direction from the Planning and Development Committee regarding regulation of vacation rentals. For Discussion Chair Fiske called the public who wished to speak to the podium. Julie Koehler of 2525 Ashland said it has been 5 months since her neighbors requested that she call the Zoning Division regarding their neighbor’s advertisements on countless internet websites to rent out bedrooms within their homes, operating an illegal transient hotel. She said there were 12 people lodged in her neighbor’s home and she complained to the Building Division, Law Department, Ald. Grover and the P&D Committee at a previous meeting but on football weekend her pleas for help were ignored. She said that Mr. Cox explained to her that Chapter 5 deals in home occupations, which excludes lodging that provides rooms to 3 or less family members, so this is not a home occupation. She said this is an illegal rooming house according to Chapter 2 because they are lodging far beyond 3 non- family members in the house. She said if the City has still not been able to write a restrictive ordinance, so be it, but asked that the City enforce the existing laws. She asked that the City start writing ordinance violations against her neighbors who are renting out their homes on this illegal rooming house basis. Mark Rosati of 2509 Ashland said 2 houses immediately north of his are being rented as rooming houses and one is doing extensive advertising and he believes this is a growing problem that is having a negative impact on the quality of life for the neighbors and will result in lower property values and lower property taxes. He said there is an elementary school with 370 students and at least 15 minor children on their block and the neighbors do not know from night to night who is living there. This commercial activity is causing the neighborhood to become less stable and affecting their safety and security and the quality of their lives. Greg Richards of 2529 Ashland said he has spoken to the P&D Committee on 2 prior occasions and he is opposed to the allowance of transient rental operations, licensed or unlicensed, in residential neighborhoods. He believes it is a safety issue for his children and it is not in character with a residential neighborhood. His neighbors have put in a memorandum that these rentals are not legal under the existing zoning laws, which was delivered to the P&D Committee on October 22, 2012 and no official response has been received. Mr. Farrar was requested to provide a legal opinion regarding the issue and asked, if it had been provided, that it be made available to the public. He believes if it has been deemed illegal, it is up to the P&D Committee to chart a course of action to enforce the ordinance. This is the 3rd meeting he has attended and he and his neighbors have been waiting months for resolution of this issue. Judith Koehler of 2425 Central said she is opposed to transient rentals because they will reduce the already reduced property values and will destroy their neighborhood congeniality and integrity. She is the president of her condo association and said the first question they get from prospective buyers, banks and realtors is, “Do you allow rentals?” She said if they do allow them, it reduces the value of the property 376 of 777 Planning & Development Committee Meeting Minutes of 11-26-12 Page 8 of 10 and the ability to get a loan. In a condo, to have strangers running in and out of the building would cause a breach in security. She said absentee landlords would cause a big problem with rental condos. They had a rental tenant in their condo who was threatening other residents and it was very hard to get rid of him. She said transient rentals will cause chaos in the community. Maureen O’Donnell who lives next door to the overnight rooming house at 2515 Ashland, said the owner has advertised overnight room rentals in her home on Craigslist, AirB&B.com and other websites across the globe. She has even found ads for rooms in her home in Italian. They have offered renters plenty of ice-filled coolers and barbeque grills for parties. There are frequent strangers next door. She knocked on the door one day and a man answered who said he did not know where the owners were or how to reach them and that he had just rented from them off the internet. She said there are dozens of children under age 18 on their block and about 370 children at the school across the street and she believes a revolving door of inadequately screened renters is a tragedy waiting to happen. She said in New York, AirB&B renters have stolen landlords’ identities. In San Francisco, an AirB&B renter sustained $50,000 in damages to an apartment. 2 months ago and about 2 miles from Evanston, 2 Chicago men were stabbed to death in their apartment, allegedly by a roommate who found them via Craigslist. One of the victims, 64 year old Gary Brown, was a prosecutor and an attorney for Kankakee, exactly the type of individual one might think could have sussed out a dangerous tenant but there was no protection. She said ads for these hotsheet rooming houses are proliferating all over the internet. Since the neighbors at Central and Ashland asked for the City’s help 2 months ago, the Corporate Counsel’s office has continued to indicate to them as recently as 2 weeks ago, that its hands are tied on the matter because no current law prohibits this. This opinion is not shared by several attorneys on the block who have studied this and offered legal briefs to the City. She said it is her understanding that the City Council has asked the Corporate Counsel and staff for guidance on the matter and she asked that the Corporate Counsel share with them any action that is being taken to prevent a hotsheet rooming house tragedy from happening there. She said she hopes they will get some answers soon. Chair Fiske thanked the public for their comments and opened the issue for discussion. Ald. Rainey said there is a response memo from the Corporation Counsel which was published online on the previous Thursday, starting on page 399 of the packet. She said she believes it is clear that the City does not currently have legislation that controls this kind of activity and that her neighborhood has been plagued with it also and she is also very concerned about it. She said the Corporation Counsel concluded that the City may exercise its home rule authority to ban or otherwise regulate vacation rentals. She said staff has requested direction from the Council whether they should be prohibited or regulated, so it is the City Council’s job to make the policy. She said she can see where there are times to rent during the summer along the lake front for a month or more, but the behavior and the actual practice is so negative and destructive to those living around it that she believes that those who have taken it upon themselves to rent have ruined it for everyone. She wondered how they would enforce regulations for vacation rentals if they were to develop them. 377 of 777 Planning & Development Committee Meeting Minutes of 11-26-12 Page 9 of 10 How would they know unless someone complained that they are mis-behaving. Chair Fiske suggested that licensing would help. Ald. Rainey said they are not talking about multi-family landlords, but single family homes and wondered how they would know who is renting out their homes unless their neighbors complain. There are rented condos and rented single family homes and rental registration but the City still does not know how many are being rented. She does not believe licensing will remedy the problem. Chair Fiske argued that it is a tool. Ald. Rainey said once there is a license, the City is authorizing vacation rentals. Ald. Holmes said the City must depend upon the neighbors to let them know what is going on in their neighborhood. There is no way you could know beforehand because many people will not apply. Ald. Wynne said vacation rentals should be banned rather than regulated. She said she agrees with Ald. Rainey but it is easy to catch them. She found someone during the last meeting who lives a block from her. Trying to regulate it is going to be problematic and the arguments of these neighbors reveal that it is a commercial enterprise in a residential district. It is dramatically different than renting to a tenant for a year who would obviously be screened. She said she does not see anything positive in this except for the property owner and the renter and unless they are banned the City will end up with a swiss cheese for an ordinance. Ald. Wilson said there is a gap in what can be enforced because it is a spectrum with fine variations in what people can do, for example, a college student could sublet his apartment for 2 months to study overseas but renting out for parties on football weekends is a problem for the neighborhood. There are room rentals where the owner is present, which would not be as much of a risk as the owner not being there. He said there is clearly a problem that needs to be addressed and agrees that a licensing tool will not be sufficient in addressing it; there needs to be a set of parameters that are prohibitive, such as weekend parties. He concluded that it will require in-depth and careful consideration and not just a blanket ban. Ald. Holmes said she does not believe licensing is a remedy for everything but she thinks it is a tool that the City does not use enough and when looking at businesses, they do need to be licensed in order for the City to have some kind of input because when there are problems, they always come back to the City. She said she understands that people are anxious to get it done but it cannot be quickly resolved. The owners will argue that they need to make money by renting out rooms in their homes and that they are keeping it safe, etc. Ald. Wynne agreed but said she believes they can come up with something that says any rental for less than a month or a week is prohibited. Mr Ferrar said a proposal for a ban is a preferred outcome. He said it sounds like the Committee wants to do a ban and to do one they will need to create a stand-alone category and he advised that the City research other jurisdictions’ statutes that have banned these uses. Ald. Holmes moved that staff prepare a ban ordinance with certain accepted uses that can be subject to further Committee and Council deliberation, seconded by Ald. Wynne. Ald. Holmes said she does not think the current definitions are comprehensive and 378 of 777 Planning & Development Committee Meeting Minutes of 11-26-12 Page 10 of 10 do not give the City the ability to enforce on a consistent bases. Mr. Ferrar said he is concerned about the equal protection argument which was raised with him in federal court and he also believes was an ancillary part of the consideration on ZBA regarding the appeal of the citation issued in the summer. Creating a new category, taking the best tools and language from other jurisdictions such as Palm Beach and New York, could work. Ald. Wynne said the Committee should have staff prepare a ban with the types of exceptions that Ald. Wilson and Holmes were discussing that have a reasonable relationship to time. Ald. Wilson agreed and suggested that members of the public and stake holders who are interested, submit suggestions on what should be banned and why, and suggest what they think should be accepted also. He would like to get the input on the front end, rather than after the draft ordinance is presented. Chair Fiske said she absolutely supports a ban and argued that licensing provides insurance that safety regulations are in place. The Committee voted unanimously 5-0 to request that staff prepare a ban ordinance with certain accepted uses that can be subject to further Committee and Council deliberation. V. COMMUNICATIONS There were no communications. VI. ADJOURNMENT The meeting was adjourned at 9:05 p.m. Chair Fiske announced that the next P&D meeting will occur on December 10, 2012. Respectfully submitted, Bobbie Newman 379 of 777 To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Steve Griffin, Director, Community and Economic Development Department Dennis Marino, Manager, Planning & Zoning Division Sarah Flax, Housing and Grants Administrator Mary Ellen Poole, Housing Planner Subject: 2013 Open Communities Landlord Tenant Program Grant Date: November 12, 2012 Recommended Action The Housing & Homelessness Commission and staff recommend approval of a $30,000 grant to Open Communities (formerly Interfaith Housing Center of the Northern Suburbs) to continue the Evanston Landlord Tenant Program. The City has partnered with Open Communities to provide tenant landlord services to Evanston residents in a competent and cost-effective manner since August 1, 2011. This grant would fund the continuation of services from January 1 through December 31, 2013. Funding Source: Funding is provided by the City’s Affordable Housing Fund, Account 5465.62770 with a budget of $35,000. Discussion The City has funded Open Communities to provide the City of Evanston’s Landlord Tenant Program since August 2011. Through this partnership with Open Communities, the City is able to provide skilled responses to issues raised by Evanston landlords and tenants and uphold Evanston’s Landlord-Tenant ordinance. Open Communities has proven expertise with landlord tenant issues and the capacity to deliver services at the Lorraine H. Morton Civic Center. Open Communities has provided the following services and met the following goals to date in 2012: Responded to calls from Evanston residents relating to renting and Landlord- Tenant issues. Averaged 27 calls/month from January through October 2012, totaling 272 calls. Memorandum For City Council meeting of December 10, 2012 Item P1 Business of the Council by Motion: Open Communities Landlord Tenant Program For Action 380 of 777 Page 2 Designed a new Evanston Landlord Tenant Brochure that focuses on questions and issues commonly raised in Evanston Held two Tenants’ Rights and Responsibilities trainings, in January 2012 and October 2012; Participated in Evanston’s Property Management training in April 2012, providing information on Fair Housing and landlord-tenant issues Organized two tenant education workshops for the residents of 319 Dempster, a 48-unit affordable housing development, in March 2012. Open Communities maintains detailed records of the number of calls received and the nature of the issues/questions. Examples of complaints include concerns about repairs, security deposits, evictions and early termination of a lease. All types of complaints, along with other relevant data is attached. In addition, staff tracks their time spent working with Evanston residents. Open Communities maintains office hours at the Civic Center on Thursdays from 9am – Noon in room 3108 to provide convenient access for Evanston residents. Residents may also set up meeting times outside those hours with Brendan Saunders by calling 847-501-4352 ex. 402 or emailing brendan@Open-Communities.org. The Open Communities renewal grant agreement would run from January 1– December 31, 2013. Open Communities deliverables would include: Response to approximately 25 Evanston calls/cases each month, or an estimated 300 calls in 2013. Two City-wide trainings for tenants and landlords Educational workshops/training for tenants at 2-3 Evanston multifamily buildings A meeting/training with the Evanston Police department to answer tenant landlord questions Management of the Landlord Tenant Project website The City will receive monthly reports detailing the Evanston caseload as well as continued office hours at the Civic Center. Payments would be made each quarter, pending receipt of the prior quarter reports. Attachments Summary data of cases handled (including map) and other Landlord-Tenant activities undertaken by Open Communities through October 2012. 381 of 777 Table 1: Number of Complaints August 2011 – October 2012 Figure 1: May Data is through May 29, 2012 Complaint Numbers August 2011 – October 2012: Landlords Tenants Total Aug-11 7 26 33 Sep-11 4 31 35 Oct-11 4 25 29 Nov-11 3 24 29 Dec-11 3 25 28 1-Jan 7 23 30 Feb-12 3 14 17 Mar-12 6 17 23 Apr-12 1 26 27 May-12 7 12 19 Jun-12 7 22 29 Jul-12 6 26 32 Aug-12 6 31 37 Sep-12 6 23 30 Oct-12 6 22 28 Total 8/11-7/12 76 347 426 0 5 10 15 20 25 30 35 40 Landlords Tenants Total 382 of 777 Types of Complaints For August 2011 – October 2012* Types Of Complaints Disturbance/Harassment 11% Early Termination of Lease 7% Eviction 22% Lock Out Threatened 3% Pest Issue 7% Repairs 17% Security Deposit 16% Sublet 3% Utility Issues 6% Lease Issue 6% Foreclosure Eviction 2% *percentages are rounded to the nearest whole number Types Of Complaints Disturbance/Harassment Early Termination of Lease Eviction Lock Out Threatened Pest Issue Repairs Security Deposit Sublet Utility Issues Lease Issue Foreclosure Eviction 383 of 777 Tenant Stories: August 2011: A married, black, female with one child under age 18 refrigerator broke and she was told by the management that they do not have any extra refrigerators and they would have to wait for a few days. Staff gave advice about an emergency repair and deduct. September 2011: A single, black male living with his girlfriend. He is renting a condo and the unit owner wants to sell. The realtor was entering the unit with little or no warning to show the unit. Staff helped him write a letter to his landlord and the realtor outlining his rights as a tenant and his ability to break the lease if the unannounced entries did not stop. The tenant wrote an email and stated “Thanks for your guidance/advice. The realtor agreed to pull the listing and no longer show it for the duration of my lease. Overall, I’d consider it a success, and your advice was a major factor.” October 2011: A single male living with a disabled male roommate. They received a water shutoff notice and gave it to the landlord who ignored the shutoff. Subsequently the water was shut off. Interfaith staff helped get the tenant get in touch with the proper city officials. The city officials helped put pressure on the landlord who paid the bill and the water was turned back on. The tenants were without water for about 36 hours. They are in the process to connect with an attorney to sure the landlord for damages. The CP states “if you didn’t connect me with the correct people I would still be showering at the YMCA.” November 2011: A married couple from Belize with two children was having trouble with their security deposit return. They had moved from the apartment and received a letter from the landlord stating they caused major damage and owed him $4,000. The family sat down with staff and put together a letter with pictures they took of the apartment when they left and detailed accounting of their rental payments. The family received their whole deposit back. December 2011: An elderly African-American female lives in a four bedroom public housing unit. Her two daughters and granddaughters wanted to move back in. The tenant gave this information to the Housing Authority who stated the tenant would have to move because she lived alone in a four bedroom unit and her daughters and granddaughters were not allowed to live in public housing because of their credit history. The tenant made an appeal and drafted a letter with the help of Brendan. After receiving the letter the Housing Authority canceled the hearing and allowed the tenant to stay and allowed her children and grandchildren to return. January 2012: On January 24, 2012 the Interfaith Housing Center in conjunction with the City of Evanston hosted a Tenants’ Rights and Responsibilities training. A total of 33 people attended the meeting; it was a mix tenants, landlords, property managers, and service providers. The meeting helped educate tenants how to be a responsible tenant and how to exercise their rights if necessary. A tenant called Interfaith Housing Center and explained that she had been evicted without her knowledge; she claimed she never received a notice or a summons to court. When the tenant went to her unit the locks were changed. After further investigation and working closely with city staff we found 384 of 777 that the tenant was notified and the tenant had ignored her summons. After working with the landlord and the tenant we were able to get the landlord to agree to let the tenant come in and clear her items out of the house. The tenant was able to stay in a hotel for a few days until she was able to move in with her mother. February 2012: The tenant is a single female living in affordable housing owned and managed by HODC. Initially Interfaith Housing Center staff gave advice and offered organizing services. In addition staff contacted the new manager of HODC, Melanie Williams, who set up a meeting with staff to discuss her plans to change the building and to set up a Tenants Rights and Responsibilities Training in March. After this was organized, Interfaith Housing Center staff and told the tenant about the meeting she agreed to promote the session to her neighbors. Also, the tenant wants to begin organizing the building around changing the image of the building both internally and externally. The tenant wants to organize social events for the group and to bring more tenants together in a positive manner. March 2012: The tenant is a single, white, disabled female tenant who was moving out of her unit after six years. While living in the unit the tenant did some improvements by painting and getting the floors refinished. The tenant was trying to move out one month early in order to move in with her mother and take care of her. The landlord stated the unit must be returned to original condition and the tenant must pay for the extra month of rent even though the unit had already been re-rented. Interfaith helped the tenant draft a letter to the landlord that withholding the security deposit would be a mistake and the tenant was willing to take the case to court. The tenant received her security deposit back and did not have to pay an extra month’s rent. April 2012: Tenant is a single, black mother with three children. She received notice that her building was undergoing foreclosure and she had to move immediately. Interfaith Housing Center Staff informed her that she has at least a 90 day notice to move before she must leave the unit. Interfaith also connected her with the Lawyers’ Committee for Better Housing to receive some legal advice about her rights. Finally, Interfaith Housing Center helped the tenant find out where in the foreclosure process the building was and whom she had to pay rent to. That information allowed the tenant to negotiate with the new owner’s representative and receive a “cash for keys” settlement. She received $1,500 dollars to move out almost 1.5 times her original security deposit. She accepted and moved into a new unit in south Evanston. May 2012: The tenant is a married, white male with one child. The tenant noticed the unit had bedbugs and immediately went to the landlord who told him that he is responsible to pay for the extermination, because his family brought them in. The tenant and Interfaith Housing Center staff reviewed Evanston City Code and received legal advice about the situation. The tenant drafted a letter explaining the situation that it could not be proven that he brought the bed bugs in, but he did want to keep a good relationship and asked to split the bill in half with the landlord. The landlord agreed and felt this would be a good solution. The unit is now free of bedbugs and both parties are happy. June 2012: A black, married female with five children had water in her unit was shut off due to landlord nonpayment of the bill. Staff helped the tenant get the water bill from the City of Evanston and find out 385 of 777 the amount on the bill. The tenant couldn’t pay the bill so staff helped the tenant put together a letter that stated the she would be staying in a hotel and deducting that cost from July’s rent, and she would deduct the value of not being able to use the apartment during the period the water was turned off. The landlord paid the bill for the water and had it turned on the next day. The tenant will be able to deduct those few days without water from her next rental payment. July 2012: A single, black female with three children from Evanston stated that her landlord was going to keep her deposit and she was planning to use it for her last month rent. Staff advised against using the deposit for last month’s rent and sent her the “Security Deposit Return Letter.” The tenant sent the letter to her landlord and moved out on June 30. On July 18 the tenant called and stated she received her deposit back minus some damage she admitted to causing. August 2012: A single, mixed race (black/white) female, with two children under age 18 called because she is living in one of the LiveEvanston properties managed by Dundee Management. The management was updating the entry system to the unit and was only giving keys to tenants listed on the lease. The caller’s father comes in the afternoon to watch her children while she is at work. The father does not live in the unit so he was not eligible for a key. The children were too young to be issued a key, so the caller needed a second key for her father. Staff helped the caller write a letter to the management company and they agreed to issue a second key for the father. The caller is happy because they can now allow the father to watch the kids and not have to have her father drive 45 min to pick up the key from her every day. September 2012: A landlord in Evanston called because he was having trouble with the tenant whose lease expired. The landlord and tenant wanted to meet and discuss the issue with a neutral party and asked for Open Communities staff to fulfill that role. The landlord wanted to raise the rent and the tenant had owed some money. The tenant and landlord were having trouble with a tenant in the building who was smoking and causing a disturbance. The tenant had withheld rent due to the issue not being resolved. At the meeting the tenant agreed to pay the money owed, and agreed to pay half the rent increase requested. A new lease was signed for one year. The landlord agreed to address the issues with the other tenant who was causing the problems. October 2012: A single, white tenant called because she and her roommate were living in a unit with bats. They found the bats shortly after move in and requested that the management company take care of the issue immediately. The management company sent an exterminator, but his job was not done satisfactorily. The tenant contact Open Communities and asked for assistance. Open Communities helped the tenants write a letter to the management company. In turn the management company apologized for their oversight and returned to properly exterminate. 386 of 777 Calendar of Events: December 2011: • Drafted language for Evanston Landlord Tenant Brochure. January 2012: • Held Evanston Tenants’ Rights and Responsibilities Training. March 2012: • Hosted two Tenants’ Rights and Responsibilities Training for 319 Dempster (HODC) April 2012: • Participated in Evanston Landlord training and was the trainer for the Fair Housing Portion. October 2012 • Hosted Landlord and Tenants’ Rights and Responsibilities Training Session 28 people attended. 387 of 777 Evanston Complaints August 2011 – October 2012* *Not all complaints are listed, some people prefer not to leave addresses, some address receive double complaints. 388 of 777 For City Council meeting of December 10, 2012 Item P2 Ordinance 129-O-12 Banquet Halls as a Special Use in the B, C, D, I, M, O1 and RP Districts. For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Steve Griffin, Director, Community and Economic Development Department Dennis Marino, Manager, Planning and Zoning Division Melissa Klotz, Zoning Planner, Planning and Zoning Division Subject: Ordinance 129-O-12 Amending the Zoning Ordinance – Banquet Halls as a Special Use in the B, C, D, I, M, O1 and RP Districts Date: November 28, 2012 Recommended Action The Plan Commission and City staff recommend the addition of a zoning definition for Banquet Halls and recommend such establishments be allowed by special use in the B1, B1a, B2, B3, C1, C1a, C2, D1, D2, D3, D4, I1, I2, I3, MU, MUE, MXE, O1 and RP Districts. Banquet Halls are not currently a listed use in the Zoning Ordinance, so the regulations that are applied to such uses are sometimes too restrictive and other times too permissive. Summary The Plan Commission and City staff recommend adoption of proposed Ordinance 129-O- 12 to allow Banquet Halls as special uses in all B, C, D, I, and M Districts, as well as the O1 and RP Districts. Banquet Halls are not currently a listed use in the Zoning Ordinance, so such uses are classified as other uses that are listed in the Zoning Ordinance that have some similarities, but do not relate to all aspects of Banquet Halls. The current use regulations for these other uses may be too restrictive and prohibit Banquet Halls in certain districts where they may do well, such as industrial districts, or they may be permitted in certain districts where the special use process would be beneficial to address distinct site- specific or neighborhood concerns through conditions in the special use ordinance regarding the proposed use. Currently, since Banquet Hall is not a listed use in the Zoning Ordinance, such a use would be classified as a Type 1 Restaurant, Conference Facility, Cultural Facility, Performance Entertainment Venue, or Retail Service Establishment depending on the functionality of the proposed use. A zoning definition for Banquet Halls should be implemented to allow for the specific regulation as a primary use. Memorandum 389 of 777 Banquet Hall: A principal use consisting of a large room or hall that is available for rent for use for specific banquets, exhibitions, and/or meetings that may include the provision of food, drink, and/or entertainment. Banquet Halls may produce unique issues that would be best addressed through the special use process. For instance, Banquet Halls are often open during off-peak business hours on weekends and may operate late into the night for events such as wedding receptions. Some Banquet Halls also cater to daytime or lunch events. Also, Banquet Halls can be large venues that may bring in 50 or more guests for a particular event, which could strain local parking and cause a negative effect on a neighborhood. Because of potentially loud music and/or live entertainment, certain locations within one zoning district may cause negative externalities while other locations may be perfect for such uses. Banquet Halls should be allowed only by special use so that each case may be looked at on an individual basis and assessed by the City to determine if the location is appropriate, whether the neighborhood will be positively or negatively impacted, and if there is adequate zoning for the size of the anticipated patrons. Banquet Halls could be allowed as special uses in all B, C, D, I and M Districts, as well as the O1 and RP Districts. The special use process could adequately address any site-specific concerns, as well as instill conditions relating to hours of operation or specific days of the week in which such facility could operate. The proper regulation of Banquet Halls will allow for a larger variety of available sites for potential business locations, while ensuring neighborhood compatibility through the special use process. The proposed Banquet Hall regulations fit well with the Comprehensive Plan and its goals and objectives because it will encourage the redevelopment of existing structures and sites in business, commercial, and industrial areas: Goal: Retain and enhance a diversity of business, commercial, and industrial areas as desirable locations of economic activity. Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. Objective: Retain and attract businesses in order to strengthen Evanston’s economic base. There has been interest shown by potential business owners who plan to establish Banquet Halls in Evanston. The proposed text amendment will provide greater opportunities for such entrepreneurs, while allowing the City to better regulate such uses on site-specific bases. Attachments Proposed Ordinance 129-O-12 390 of 777 Zoning Committee of the Plan Commission Meeting Minutes 10.17.12 Plan Commission Draft Meeting Minutes 11.14.12 391 of 777 10/30/2012 129-O-12 AN ORDINANCE Amending Portions of the Zoning Ordinance to Create the “Banquet Hall” Use WHEREAS, on October 17 and November 14, 2012, the Plan Commission held a public hearing, pursuant to proper notice, regarding case no. 12PLND-0070 to consider various amendments to the text of Title 6 of the Evanston City Code of 2012, as amended (the “Zoning Ordinance”), relating to the creation of the Use known as “Banquet Hall;” and WHEREAS, the Plan Commission received testimony and made written findings pursuant to Section 6-3-4-5 of the Zoning Ordinance that the proposed amendments met the standards for text amendments, and recommended City Council approval thereof; and WHEREAS, at its meeting of December 10, 2012, the Planning and Development Committee of the City Council considered and adopted the findings and recommendation of the Plan Commission in case no. 12PLND-0070 and recommended City Council approval thereof; and WHEREAS, at its meetings of December 10, 2012 and January 14, 2013, the City Council considered and adopted the records and recommendations of the Plan Commission and the Planning and Development Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: 392 of 777 129-O-12 ~2~ SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Section 6-18-3 of the Zoning Ordinance, “Definitions,” is hereby amended to include the following: BANQUET HALL: A principal use consisting of a large room or hall that is available for rent for use for specific banquets, exhibitions, and/or meetings that may include the provision of food, drink, and/or entertainment. SECTION 3: Subsection 6-9-2-3 of the Zoning Ordinance, “Permitted Uses” in the B1 District, is hereby amended to include “Banquet Hall.” SECTION 4: Subsection 6-9-3-3 of the Zoning Ordinance, “Special Uses” in the B2 District, is hereby amended to include “Banquet Hall.” SECTION 5: Subsection 6-9-4-3 of the Zoning Ordinance, “Special Uses” in the B3 District, is hereby amended to include “Banquet Hall.” SECTION 6: Subsection 6-9-5-3 of the Zoning Ordinance, “Special Uses” in the B1a District, is hereby amended to include “Banquet Hall.” SECTION 7: Subsection 6-10-2-3 of the Zoning Ordinance, “Special Uses” in the C1 District, is hereby amended to include “Banquet Hall.” SECTION 8: Subsection 6-10-3-3 of the Zoning Ordinance, “Special Uses” in the C1a District, is hereby amended to include “Banquet Hall.” SECTION 9: Subsection 6-10-4-3 of the Zoning Ordinance, “Special Uses” in the C2 District, is hereby amended to include “Banquet Hall.” SECTION 10: Subsection 6-11-2-3 of the Zoning Ordinance, “Special Uses” in the D1 District, is hereby amended to include “Banquet Hall.” 393 of 777 129-O-12 ~3~ SECTION 11: Subsection 6-11-3-4 of the Zoning Ordinance, “Special Uses” in the D2 District, is hereby amended to include “Banquet Hall.” SECTION 12: Subsection 6-11-4-3 of the Zoning Ordinance, “Special Uses” in the D3 District, is hereby amended to include “Banquet Hall.” SECTION 13: Subsection 6-11-5-3 of the Zoning Ordinance, “Special Uses” in the D4 District, is hereby amended to include “Banquet Hall.” SECTION 14: Subsection 6-12-2-3 of the Zoning Ordinance, “Special Uses” in the RP Research Park District, is hereby amended to include “Banquet Hall.” SECTION 15: Subsection 6-13-2-3 of the Zoning Ordinance, “Special Uses” in the MU District, is hereby amended to include “Banquet Hall.” SECTION 16: Subsection 6-13-3-3 of the Zoning Ordinance, “Special Uses” in the MUE District, is hereby amended to include “Banquet Hall.” SECTION 17: Subsection 6-13-4-3 of the Zoning Ordinance, “Special Uses” in the MXE District, is hereby amended to include “Banquet Hall.” SECTION 18: Subsection 6-14-2-3 of the Zoning Ordinance, “Special Uses” in the I1 District, is hereby amended to include “Banquet Hall.” SECTION 19: Subsection 6-14-3-3 of the Zoning Ordinance, “Special Uses” in the I2 District, is hereby amended to include “Banquet Hall.” SECTION 20: Subsection 6-15-2-3 of the Zoning Ordinance, “Special Uses” in the O1 Office District, is hereby amended to include “Banquet Hall.” SECTION 21: All ordinances or parts of ordinances in conflict herewith are hereby repealed. 394 of 777 129-O-12 ~4~ SECTION 22: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 23: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 24: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2012 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 395 of 777 APPROVED Page 1 of 3 Evanston Zoning Committee of the Plan Commission Minutes MEETING MINUTES ZONING COMMITTEE OF THE PLAN COMMISSION Monday, October 17, 2012 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, Room 2403 Members Present: Jim Ford, Richard Shure (Chair), Patricia Ledesma Liebana, Stuart Opdycke, Dave Galloway, Scott Peters Members Absent: Kwesi Steele Staff Present: Melissa Klotz, Dennis Marino Presiding Member: Richard Shure, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM With a quorum present, Chairman Shure called the meeting to order at 7:00 P.M. 2. MINUTES Approval of October 1, 2012 Zoning Committee of the Plan Commission Meeting Minutes: Commissioner Ledesma motioned for approval of the October 1, 2012 meeting minutes with one correction. Commissioner Galloway seconded the motion. A voice vote was taken and the minutes were approved with one correction. 3. OLD BUSINESS 4. NEW BUSINESS A) 12PLND-0070 Consideration of the proposed text amendment to the Zoning Ordinance to discuss the regulation of banquet halls as permitted and special uses. Zoning Planner Melissa Klotz explained that banquet halls do not currently have a use category that they adequately fit into in the Zoning Ordinance. Citizen Steven Schwartz explained that he would like to open a banquet hall in Evanston. He plans to have an indoor space, bring in food (but not have a kitchen on site), and accommodate approximately 150 people per event in a 3,000 square foot party space with an extra 1,000 square foot private area. Commissioners discussed whether to add a specific time limit into the proposed definition but decided a time limit was unnecessary. 396 of 777 APPROVED Page 2 of 3 Evanston Zoning Committee of the Plan Commission Minutes Commissioner Peters motioned to recommend approval of the proposed definition and districts, which would allow banquet halls by special use in all B, C, D, and M districts, as well as the O1 and RP districts. Commissioner Ford seconded the motion, and the motion was approved unanimously. The proposed text amendment will move forward to the Plan Commission on November 14, 2012. B) 12PLND-0069 Consideration of an overlay district on Howard Street bounded on the west by Ashland Avenue and on the east by the City limits. Zoning Planner Melissa Klotz explained the proposed overlay district, and referred to the documents and statistics provided in the 2010 Full Circle Report that discussed the impact of certain uses on Howard Street. Commissioners discussed how the overlay district could address existing businesses and whether or not those sites would be granted legal nonconformity and allow a new business to continue an existing nonconforming use. Alderman Rainey mentioned the possibility of instituting a distance requirement for certain uses. Commissioners discussed what the overlay district boundary should be and felt it would be best to follow the Howard Ridge TIF boundary. Alderman Rainey mentioned establishing a definition for personal care services. The Commissioners discussed such, and decided the personal care service use in the overlay district would be a subset of the existing retail service category. Other subsets may be included for tarot cards, psychics, etc. Commissioners felt a distance requirement would not be necessary since the issue of negative cumulative effect could be addressed in the special use process. Commissioner Peters motioned to recommend approval of the proposed overlay district with the boundary and special uses as discussed. Commissioner Ford seconded the motion, and the motion was approved unanimously. C) 12PLND-0071 Consideration of the proposed text amendment to the Zoning Ordinance to discuss the zoning regulations for increasing the bulk of nonconforming structures with nonconforming uses. Zoning Planner Melissa Klotz explained the limitations the Zoning Ordinance currently places on such uses and structures, and the implications that has for certain properties. Commissioner Ford stated his concern with the proposal being just an administrative process. He felt it would be better served like minor variances, where there is a set of standards created to base approval upon. Commissioners discussed if such a process should only be allowed for residential uses or residentially zoned lots. Commissioners felt it would be helpful to have an 397 of 777 APPROVED Page 3 of 3 Evanston Zoning Committee of the Plan Commission Minutes inventory of the existing nonconforming uses to gain a better understanding of what nonconforming uses exist. Commissioner Peters motioned to lay the item over to the next Zoning Committee of the Plan Commission meeting so that staff could provide more information as discussed. Commissioner Ford seconded the motion, and the motion was approved unanimously. 5. DISCUSSION The next Zoning Committee of the Plan Commission meeting will be rescheduled from a previous date of November 21, 2012 to a new date of November 28, 2012 at 7 P.M. 6. ADJOURNMENT Commissioner Ford motioned to adjourn. Commissioner Opdycke seconded the motion. The meeting adjourned at 8:34 P.M. The next meeting of the Zoning Committee of the Plan Commission will be Wednesday, November 28, 2012 at 7:00 P.M., in the Lorraine H. Morton Civic Center, 2100 Ridge Avenue. Respectfully Submitted, Melissa Klotz Zoning Planner, Community and Economic Development Department 398 of 777 DRAFT – NOT APPROVED Page 1 of 3 Plan Commission Minutes MEETING MINUTES PLAN COMMISSION Wednesday, November 14, 2012 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Seth Freeman, Patricia Ledesma, Scott Peters (Chair), David Galloway, Jim Ford, Kwesi Steele, Stuart Opdycke (Associate) Members Absent: Barbara Putta, Richard Shure, Lenny Asaro Staff Present: Craig Sklenar, Melissa Klots, Ken Cox, Dennis Marino Presiding Member: Scott Peters, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM With a quorum present, Chairman Peters called the meeting to order at 7:15 P.M. 2. APPROVAL OF OCTOBER 10, 2012 MEETING MINUTES Commissioner Freeman motioned for approval of the October 10, 2012 meeting minutes Commissioner Ledesma seconded the motion. A voice vote was taken and the minutes were approved. 3. ZONING TEXT AMENDMENT 12PLND-0070 Specifically consider text amendments, pursuant to City Code Title 6, Zoning, to discuss the zoning regulations of banquet halls as special uses. Melissa Klotz, Zoning Planner, provided a staff report concerning the proposed establishment of a definition for Banquet Halls as a Special Use. Chairman Peters opened the discussion asking for a motion concerning the proposed text amendment. Commissioner Galloway motioned to approve the proposed definition and provide a recommendation to City Council to approve this definition. Commissioner Ford seconded the motion A voice vote was taken, the motion passed 6-0. 4. ZONING MAP AND TEXT AMENDMENT 12PLND-0069 399 of 777 DRAFT – NOT APPROVED Page 2 of 3 Plan Commission Minutes Specifically consider text and map amendments, pursuant to City Code Title 6, Zoning, for an Overlay District on Howard Street that follows the boundary of the Howard Ridge TIF District, bounded on the west by Ridge Avenue, on the east by the City limits, and including 5 parcels on Chicago Avenue, to a northernmost point of 132 Chicago Avenue. Melissa Klotz, Zoning Planner, provided a staff report concerning the proposed establishment of an Overlay District on Howard Street that would define beauty salons and barbershops and make them a special use. This overlay proposes an amortization period that will require all existing businesses that meet this definition to apply for a special use for approval after two years time. Chairman Peters opened the discussion asking for a motion concerning the proposed map and text amendment. Commissioners concerned with the amortization proposed and the restriction of these uses Commissioner Ford motioned to send the proposed text and map amendment back to City staff to refine and propose new regulations that look at non-amortization uses to help regulate beauty salons and barbershops. Commissioner Steele seconded the motion A voice vote was taken, the motion passed 6-0. 5. 2013 PLAN COMMISSION MEETING DATES Commissioner Freeman motioned to approve the proposed Plan Commission meeting dates for 2013. Commissioner Ledesma seconded the motion A voice vote was taken, the motion passed 6-0. 6. PLAN COMMISSION 2013 ELECTIONS Commissioner Ford motioned to keep the current slate of Plan Commission Chair (Scott Peters), Vice Chair (David Galloway) and Committee Liaisons to the Housing and Community Development Act Committee (Stuart Opdycke), Economic Development Committee (Seth Freeman), Citizens’ Advisory Committee on Public Place Names (Seth Freeman), and Transportation/Parking Committee (David Galloway) for the 2013 Calendar year. Commissioner Freeman seconded the motion A voice vote was taken, the motion passed 6-0. 400 of 777 DRAFT – NOT APPROVED Page 3 of 3 Plan Commission Minutes 7. COMMITTEE REPORTS Commissioner Peters proposed a resolution to commend Craig Sklenar, General Planner, for his work as staff member for the Plan Commission and to commend the quality of work. Commissioner Ledesma seconded the motion 8. ADJOURNMENT Commissioner Freeman motioned for adjournment Commissioner Ledesma seconded the motion. The meeting adjourned at 8:30 P.M. Respectfully Submitted, Craig Sklenar, AICP General Planner, Community and Economic Development Department The next regular Plan Commission meeting is scheduled for WEDNESDAY, DECEMBER 12, 2012 at 7:00PM in COUNCIL CHAMBERS of the Lorraine H. Morton Civic Center. 401 of 777 For City Council meeting of December 10, 2012 Item P3 Ordinance 95-O-12 Amending the Special Use for a Sheltered/Skilled Care Home For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Steve Griffin, Director, Community & Economic Development Department Dennis Marino, Manager, Planning and Zoning Division Subject: Ordinance 95-O-12, amending the Special Use for a Sheltered/Skilled Care Home at 2520 Gross Point Road in the C2 Zoning District (Alden Estates) Date: December 3, 2012 Recommended Action Staff recommends the adoption of proposed Ordinance 95-O-12 that was requested by Alden Estates (see attached letter of 9/27/12) to permit greater flexibility in the management of the 99 beds within their facility. Alden Estates representatives and staff met with the Commission on Aging on December 1, 2012 at the Planning & Development Committee’s request. The Commission on Aging has no objection to the amendments to the Special Use Ordinance for Alden Estates proposed by Ordinance 95-O-12. This ordinance was introduced at the November 12, 2012 City Council meeting. Summary Alden Estates is a rehabilitation and health care center/assisted living community that was constructed in 1996. Currently the adopted special use establishes the maximum number of beds allocated to skilled care beds (52) and sheltered care beds (47). The proposed Ordinance amendment continues to cap the total number of beds at 99, but allows flexibility in the administration of the facility by not setting a maximum number of skilled care beds or sheltered care beds separately. Secondly, Alden Estates requests that it be allowed to set aside 5 beds for Evanston Medicaid patients that could either be sheltered care or skilled care beds. The current ordinance requires the set aside of 8 skilled care beds for Evanston Medicaid patients. Alden Estates pays annual property taxes that totaled $154,072 in 2012 and totaled $701,664 from 2009-2012. Alden Estates intends to invest $4 million in improvements to the property in the near future. Legislative History Memorandum 402 of 777 Attachments 9/27/12 Letter Requesting Amendment to Special Use Proposed Ordinance 95-O-12 Ordinances 62-O-09 and 29-O-96 403 of 777 404 of 777 405 of 777 10/5/2012 95-O-12 AN ORDINANCE Amending the Special Use for a Sheltered/Skilled Care Home Located at 2520 Gross Point Road in the C2 Zoning District (“Alden Estates”) WHEREAS, on March 2, 1990, the City enacted Ordinance 147-O-89, which granted a Special Use for a Sheltered Care Home on the property located at 2520 Gross Point Road (the “Subject Property”), legally described in Exhibit 1, attached hereto and incorporated herein by reference; and WHEREAS, on May 9, 1996, the City enacted Ordinance 29-O-96, which amended certain terms of Ordinance 147-O-89, including permitting the operation of a Skilled Care Home on the Subject Property; and WHEREAS, on August 10, 2009, the City enacted Ordinance 62-O-09, attached hereto as Exhibit 2 and incorporated herein by reference, which amended certain terms of Ordinances 147-O-89 and 29-O-96, including the numbers of skilled care and sheltered care beds, prescribed by Section 2a of 29-O-96; and WHEREAS, Alden Estates of Evanston (the “Applicant”) has requested amendments to the numbers of skilled care and sheltered care beds, as well as the number of skilled care beds committed to Evanston Medicaid patients, prescribed by Section 2e of 29-O-96; and WHEREAS, at its meeting of October 22, 2012, the Planning and Development Committee of the City Council (“P&D Committee”) considered the requested amendments and recommended City Council approval of the same; and 406 of 777 95-O-12 ~2~ WHEREAS, at its meetings of October 22 and November 12, 2012, the City Council considered and adopted recommendation of the P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and made a part hereof. SECTION 2: The City Council hereby amends Ordinances 147-O-89, 29- O-96, and 62-O-09 to delete Section 2a of 29-O-96 and permit the Applicant to operate a Special Use for a Sheltered Care Home/Skilled Care Home on the Subject Property with ninety-nine (99) beds, with a total of five (5) skilled care beds committed to Evanston Medicaid patients. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, violation of any of the conditions on the grant of a Special Use imposed herein and/or by Ordinances 147-O-89, 29-O-96, and 62-O-09, as amended, shall constitute grounds for revocation thereof pursuant to Subsection 6-3-10-6 of the Zoning Ordinance: SECTION 4: Except as otherwise provided for herein, all applicable regulations of Ordinances 147-O-89, 29-O-96, and 62-O-09 and the City Code shall apply with full force and effect to the Subject Property and the use and development of the same. To the extent that the terms and provisions of any of said documents conflict with the terms herein, this ordinance, 95-O-12, shall govern and control. SECTION 5: The Applicant, at its cost, shall record a certified copy of this ordinance, including all Exhibits attached hereto, with the Cook County Recorder of Deeds, no later than thirty (30) days after its effective date. 407 of 777 95-O-12 ~3~ SECTION 6: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 7: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 10: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. Introduced:_________________, 2012 Adopted:___________________, 2012 Approved: __________________________, 2012 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 408 of 777 95-O-12 ~4~ EXHIBIT 1 Legal Description LOT 2 IN ENGLE’S RESUBDIVISION, BEING A RESUBDIVISION OF LANDECK’S DIVISION OF LOT 2 OF EVERT AND SCHAEFER SUBDIVISION OF PART OF THE NORTHEAST FRACTIONAL QUARTER OF SECTION 10, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, RECORDED MARCH 27, 1990 AS DOCUMENT 90135710, IN COOK COUNTY ILLINOIS. PIN: 10-10-200-077-0000 COMMONLY KNOWN AS: 2520 Gross Point Road, Evanston, Illinois. 409 of 777 95-O-12 ~5~ EXHIBIT 2 Ordinance 62-O-09 410 of 777 Amending the Special Use fora Sheltered Care Home/Skilled Care HomeLocated at 2520 Gross Point Roadin the C2 Commercial Zoning DistrictGranted and Amended by Ordinances 147-0-89 and 29-0-96 411 of 777 WHEREAS, at its meeting of August 10, 2009, the City Council considered and adopted the record and recommendation of the P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the foregoing recitals are found as fact and made a part hereof. SECTION 2: That the City Council hereby amends Ordinances 147-0-89 and 29-0-96 to permit the Applicant to operate a Special Use for a Sheltered Care Home/Skilled Care Home on the Subject Property with fifty-two (52) skilled care beds and forty-seven (47) sheltered care beds. SECTION 3: That, when necessary to effectuate the terms, conditions, and purposes of this ordinance, 62-0-09, "Applicant" shall be read as "Applicant's agents, assigns, and successors in interest." SECTION 4: That the Applicant, at its cost, shall record a certified copy of this ordinance, 62-0-09, including all Exhibits attached hereto, with the Cook County Recorder of Deeds, no later than thirty (30) days after its effective date. SECTION 5: That, except as otherwise provided for in this ordinance, 62-0-09, all applicable regulations of Ordinances 147-0-89 and 29-0- 96 and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. To the extent that the terms and provisions of any of said documents conflict with the terms of this ordinance, this ordinance, 62-0-09, shall govern and control. 412 of 777 ~1 ,2009 Approved: f /0 ,2009 August 12 ,2009 ~L~~~--;'~I.Mayor A~~ Elke Tober-Purze, InterimFirst Assistant Corporation Counsel 413 of 777 LOT 2 IN ENGLE'S RESUBDIVISION, BEING A RESUBDIVISION OF LANDECK'S DIVISION OFLOT2OF EVERT AND SCHAEFER SUBDIVISION OF PART OF THE NORTHEASTFRACTIONAL QUARTER OF SECTION 10,TOWNSHIP 41 NORTH, RANGE 13 EAST OF THETHIRD PRINCIPAL MERIDIAN, RECORDED MARCH 27, 1990 AS DOCUMENT 90135710,IN COOK COUNTY ILLINOIS. 414 of 777 415 of 777 3/6/96 3/19/96 4/10/96/ 5/10/96 Granting an Amendment toOrdinance147-0-89 to allow for Operationof a Sheltered Care/Skilled Care Homeat 2520 Gross Point Road 416 of 777 WHEREAS, Alden Estates filed an application seeking release of the aforesaid condition one; and WHEREAS, the City Council, pursuant to section 6-3-1-6(E) of The Ordinance, referred the application to the Zoning Board of Appeals ("ZBA"); and WHEREAS, the ZBA took jurisdiction of the application pursuant to section 6-3-1-4(G) of The Ordinance; and WHEREAS, the ZBA conducted a public hearing on February 20, 1996 pursuant to proper notice in case no. 96-1-R(R) on the application to modify the aforesaid condition number one of Ordinance 147-0-89 and the covenant recorded pursuant thereto; and WHEREAS, the ZBA reviewed the application pursuant to the special use provisions of section 6-3-5 of the Ordinance; and WHEREAS, the ZBA has recommended that the application for said release of condition be granted, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That based upon the testimony, plans, and other evidence presented at the hearing, and upon deliberations and findings of fact contained in the transcript of ZBA case no. 96-1-R(R), the City Council hereby grants the application of Alden Estates of Evanston for release of condition one imposed by Ordinance 147-0-89 to permit operation of a sheltered care home/skilled care home consisting of forty-two skilled care beds and fifty- seven sheltered care beds, at 2520 Gross Point Road on property classified as a C2 Commercial District under the 1993 Zoning Ordinance and legally described as: 417 of 777 LOT 2 IN ENGLE'S RESUBDIVISION, BEING A RESUBDIVISION OF LANDECK'SDIVISION OF LOT 2 OF EVERTAND SCHAEFERSUBDIVISION OF PART OF THENORTHEAST FRACTIONAL QUARTER OF SECTION 10, TOWNSHIP 41 NORTH,RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, RECORDED MARCH 27,1990 AS DOCUMENT 90135710, IN COOK COUNTY, ILLINOIS. a. The proposed construction, operation and patient population of the shelteredcare home/skilled care home consisting of 42 skilled care beds and 57sheltered care beds shall be in substantial compliance with the testimonypresented on February 20, 1996 and the plans placed on file in connectionwith this case and any changes in the proposed construction, operation orpatient population of the proposed facility which are not in substantialcompliance with the testimony presented by applicant, or which necessitatean amendment to the Certificate of Need, dated May 18, 1995 issued by theIllinois Health Facilities Planning Board with respect to this facility, or theissuance of a new Certificate of Need by said Health Facility Planning Board,shall terminate this special use and necessitate a reapplication for a newspecial use pursuant to the applicable regulations and procedures set forth inthe Evanston Zoning Ordinance. 1) Who is mentally ill, in need of mental treatment, and at risk, because,due to the mental illness, the person is reasonably expected to self-inflict serious physical harm or to inflict serious physical harm onanother person in the near future as determined by professionalevaluation, provided that all involuntary discharges and transfers shallbe in accordance with Sections 3-401 through 3-423 of the NursingHome Care Act, 210 ILCS45/1-101, et seq., ("the Act"). 2) Who is destructive of property, himself, or others, provided that allinvoluntary discharges and transfers shall be in accordance withSections 3-401 through 3-423 of the Act. c. No resident shall be admitted to the facility who is developmentally disabledand who needs programming for such conditions, as described in the rulesgoverning intermediate care facilities for the developmentally disabled (77 III.Adm. Code 350). Such person shall only be admitted to licensed as 418 of 777 intermediate care facilities for the developmentally disabled under 77 III.Adm. Code 350 or if under 18,in a long-term care facility for persons under22 years of age which is licensed under 77 III. Adm. Code 390. Persons from18 to 21 years of age in need of such care may be kept in either facility,provided that all involuntary discharges and transfers shall be in accordancewith sections 3-401 through 3-423 of the Act. d. Persons under 18 years of age may not be cared for in a facility for adultswithout prior written approval from the Illinois Department of Public Health. e. The applicant shall commit no less than twenty percent (20%) of the skilledcare beds to Evanston medicaid patients. f. The front canopy shall have a minimum height of 12 feet in order to allowemergency vehicle access. g. The applicant agrees that the subject property shall remain on the tax rollsand that the special use shall expire if and when the subject property isremoved from the tax rolls. h. The applicant shall prepare a covenant of agreement to run with the land,agreeing to the above terms and conditions; the covenant shall provide thatif other usesare established, that said usesshall be in conformance with useswhich are permitted under the Zoning Ordinance, and said covenant shall bein a form acceptable to the Corporation Counsel, and a copy of the recordedcovenant shall be provided to the City Community Development Departmentand to the Office of the Corporation Counsel. i.Compliance with all conditions of Ordinance 147-0-89 and with Ordinance29-0-96 and the covenant recorded pursuant hereto. 419 of 777 Introduced1l~!/ ,1996 Adopted:fr~;?s:1996 ~City Clerk 420 of 777 421 of 777 BENNETT P. APPLEGATE NICHOLAS J. BRUNICK MARK W. BURNS ANN M. CHAVIE DIANE K. CORBETT PAUL DAVIS STEVEN D. FRIEDLAND GLENN A. GRAFF KELLI HARSCH NICOLE A. JACKSON CALEB A. JEWELL DEB RA A. KLEBAN WILLIAM G. SKALITZKY KATHIE SOROKA BENJAMIN J. SWARTZENDRUBER THOMAS THORNE-THOMSEN WARREN P. WENZLOFF 322 SOUTH GREEN STREET SUITE 400 CHICAGO, ILLINOIS 60607 PHONE 312-421-8400 FAX 312-421-6162 312-491-2207 sfriedland@an-law.com BY EMAIL AND REGULAR MAIL Dennis Marino Interim Director of Community Development City of Evanston Law Department 2100 Ridge Avenue Evanston, IL 60201 Re: Request for Amendment to Special Use Permit at 2520 Gross Point Rd. Alden Estates of Evanston As we discussed at our meeting, my client, Alden Estates of Evanston, currently operates a sheltered care home/skilled care home at the above noted location. The facility contains 99 beds. The current configuration of the facility consists of 42 skilled care beds and 57 sheltered care beds. My client has the opportunity to increase the number of skilled care beds at the facility to 52. This would thereby reduce the number of sheltered care beds to 47. The special use which permits the operation of the facility was originally granted in 1989 by Ordinance 147-0-89; which was later amended in 1996 by Ordinance 29-0-96. The 1996 Amendment to the Special Use authorized the current split of 42 skilled care beds and 57 sheltered care beds. Alden requests that the City approve another amendment to the Ordinance to change the bed mix to 52 skilled care beds and 47 sheltered care beds. This change will permit the facility to devote the entire third floor to skilled care. It will not, however, change the current operation of the facility because the third floor currently operates as a skilled care floor even though only 42 of the 52 beds on that floor are occupied by skilled care patients. Alden is able to increase the number of skilled care beds to 52 without an amendment to its Certificate of Need or the issuance of a new Certificate of Need by the Health Facility Planning Board. This is important because Section 2(a) of the 1996 Ordinance provides that changes to the operation of the facility which necessitate an amendment to the Certificate of 422 of 777 Dennis Marino July 13, 2009 Page 2 Need or a new Certificate of Need reqUIre a new special use under the Evanston Zoning Ordinance. It is my understanding that you, in consultation with the law department, have determined that an amendment to the existing special use may be considered directly by the City Council Committee on Planning and Development. Please accept this letter as Alden's formal request to schedule a hearing with the Planning and Development Committee to consider the proposed amendment to the existing special use permit. lYYO~ SDF/ds cc: Elke Tober-Purze Ken Cox Bill Dunkley RandiSchullo 423 of 777 For City Council meeting of December 10, 2012 Item P4 Ordinance 138-O-12: Special Use for an Automobile Service Station and a Variance for 19’ Accessory Structure Canopy Height. For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Steve Griffin, Director, Community and Economic Development Department Dennis Marino, Manager, Planning and Zoning Division Melissa Klotz, Zoning Planner, Planning and Zoning Division Subject: Ordinance 138-O-12, Granting a Special Use for an Automobile Service Station and a Variance for 19’ Accessory Structure Canopy Height Date: November 14, 2012 Recommended Action Zoning Board of Appeals and City staff recommend the adoption of Ordinance 138-O-12 granting a special use permit for the operation of an Automobile Service Station and a variance for 19’ accessory structure canopy height at 2400 Main Street. The applicant has complied with all zoning requirements and meets all of the standards of a special use and variance for the C1 District. The Zoning Board of Appeals found this as well in its findings for a positive recommendation. This ordinance was introduced at the November 26, 2012 City Council meeting. Summary The applicant proposes to build an Automobile Service Station (Food 4 Less gas station) with a canopy and an accessory kiosk in the vacant out-lot in the northeast corner of the Main Street Marketplace Shopping Center. The proposed site is near the entrance to the shopping center, next to the existing Fifth Third Bank. The site is located in the C1 Commercial District, which requires a special use for Automobile Service Stations. The applicant is requesting a variance to allow a 19’ canopy height where a maximum 14.5’ is allowed for flat roofs because of the approximate two foot grade change on the property, and the necessary clearance needed for fuel trucks entering and leaving the premises. The site will also feature a kiosk, which is a small building less than 250 square feet and 11’ in height, that will feature public restrooms accessible from the outside, and a cashier area that does not have interior accessibility to the public. One employee will man the kiosk from 5am to midnight to provide cashier services (which is one hour before the Food 4 Less grocery store opens until the same midnight closing time). Minimal products will be for sale in the kiosk, including candy and lottery tickets. Outdoor dispensers/coolers will hold bagged ice, milk, and automobile fluids. The applicant Memorandum 424 of 777 proposes to continue the sale of gasoline after the kiosk closes, which requires approval by the State of Illinois. The proposal will reconfigure the 22 existing parking spaces that are on the site, as well as add three more. The Zoning Ordinance parking requirements for Automobile Service Stations are based upon the gross floor area of the indoor sales area, of which there is none for the proposed use. The submitted traffic study shows an incremental increase of traffic volume during peak hours. In comparing the existing traffic conditions to the anticipated future conditions with the gas station in operation, all traffic conditions remain the same, except at the west access drive on a Saturday, where the level of service will decrease from the existing C level to a D level. The traffic study recommends the removal of two on-street parking spaces on the north side of Main Street across from the east access drive so that westbound traffic can maneuver around any vehicles that are waiting to turn left into the gas station site. The applicant anticipates a large amount of the customers utilizing the gas station will be those who are already en route to the Food 4 Less grocery store or other retail stores on the site, so traffic should not increase as much as it would at a stand alone gas station. Neighborhood Benefit This use should not cause any type of negative cumulative effect on the surrounding neighborhood. The proposed location is an out-lot of an existing commercial center. There is one existing gas station at the other end of the center over 1,000’ away, that is exclusively for Sam’s Club customers. The closest residential properties are over 225’ away, and are buffered by Main Street and existing commercial businesses. The proposed gas station should positively impact the neighborhood since residences will be able to take advantage of one-stop shopping in the commercial center for retail and gas. Also, the proposed gas station will allow residences the option of convenient gas purchases in Evanston rather than crossing the border into Skokie. Comprehensive Plan The Evanston Comprehensive General Plan encourages new development along existing commercial corridors that can add to the property tax base, sales tax revenue, and convenience for neighborhoods. The Comprehensive Plan specifically includes: Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. Objective: Retain and attract businesses in order to strengthen Evanston’s economic base. Objective: Recognize and support the strong role neighborhood business districts play in Evanston’s economy and its identity. A special use and variance for the proposed gas station will promote the existing commercial area and benefit the nearby residential area and community as a whole. Legislative History 425 of 777 October 16, 2012: The ZBA heard the case for the proposed Automobile Service Station and 19’ canopy height variance. The ZBA continued to the case to November 13, 2012 at the request of an individual from a nearby business who requested more time to formulate his concerns in a letter to the applicant, and for a grading plan that verified the hardship required for the requested variance. November 13, 2012: The applicant addressed the concerns of the individual and the grading plan established the variance hardship. The ZBA recommended the City Council approve the application for a special use permit. Attachments Proposed Ordinance 138-O-12 November 30, 2012 Memo from Food 4 Less November 13, 2012 ZBA Draft Meeting Minutes October 16, 2012 ZBA Meeting Minutes ZBA Findings Staff memo update to the ZBA ZBA Application Packet – November 13, 2012 Staff memo to the ZBA ZBA Application Packet – October 16, 2012 Memorandum Regarding Traffic Impact 426 of 777 11/14/2012 138-O-12 AN ORDINANCE Granting a Special Use Permit and Major Variation for an Automobile Service Station and Accessory Structure Located at 2400 Main Street in the C1 Commercial Zoning District (“Food 4 Less Gas Station”) WHEREAS, the Zoning Board of Appeals (“ZBA”) met on October 16 and November 13, 2012, pursuant to proper notice, to consider case no. 12ZMJV-0068, an application filed by Ralph’s Grocery Company, d/b/a “Food 4 Less Midwest”, lessee of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 2400 Main Street (the “Subject Property”) and located in the C1 Commercial Zoning District, for a Special Use Permit and Major Variation to establish, pursuant to Subsections 6-10-2-3 and 6-3-8-3-(D)-2 of Title 6 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”), an Automobile Service Station and accessory structure on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit and Major Variation met the standards set forth in Subsections 6-3-5-10 and 6-3-8-12-(E) of the Zoning Ordinance and recommended City Council approval of said application; and WHEREAS, at its meeting of November 26, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approve the application in case no. 12ZMJV-0068; and 427 of 777 138-O-12 ~2~ WHEREAS, at its meetings of November 26 and December 10, 2012, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for an Automobile Service Station on the Subject Property as applied for in case no. 12ZMJV-0068. SECTION 3: The City Council hereby grants a Major Variation to permit construction, on the Subject Property, of a flat roof canopy not to exceed nineteen feet (19’) in height measured from the lowest grade point beneath the canopy to the highest point of the canopy; Subsection 6-4-6-2-(G) of the Zoning Ordinance establishes a maximum height of fourteen feet, six inches (14’6”) for accessory structures. SECTION 4: Pursuant to Subsections 6-3-5-12 and 6-3-8-14 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit and Major Variation, violation of any of which shall constitute grounds for penalties or revocation thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. 428 of 777 138-O-12 ~3~ B. Recordation: Before it may make use of the Special Use Permit and/or Major Variation authorized by this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 7: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced:_________________, 2012 Adopted:___________________, 2012 Approved: __________________________, 2012 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 429 of 777 138-O-12 ~4~ EXHIBIT A LEGAL DESCRIPTION LOT 1 IN EVANSTON MAIN STREET COMMONS RE-SUBDIVISION, BEING A RE-SUBDIVISION OF LOT 2 AND PART OF LOT 3 IN MAIN STREET COMMONS SUBDIVISION, AND A RE-SUBDIVISION OF PART OF LOT 2 IN GENERAL DYNAMICS - EVANSTON INDUSTRIAL PARK, ALL IN THE SOUTHWEST ¼ OF SECTION 24, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS, ACCORDING TO THE PLAT OF SUBDIVISION RECORDED SEPTEMBER 24, 2005 AS DOCUMENT 0532539031. COMMONLY KNOWN AS: 2400 Main Street, Evanston, Illinois. 430 of 777 __________________________________________________________________ Real Estate Department 7770 S. Cicero Avenue Burbank, IL 60459 Phone: 708-499-7988 __________________________________________________________________ TO: Evanston City Council Members & Staff FROM: David Koppenhafer, Manager, Food 4 Less - Midwest Real Estate RE: 2400 Main Street Marketplace, Food 4 Less Special Use and Variance Request Reference #: 12ZMJV-0068 DATE: November 30, 2012 Please accept the below as additional supplemental information meant to clarify and add additional insight to comments and questions raised at the 11/26/12 Planning & Development Committee Meeting. (1) Reference was made to the dual exterior facing restrooms that are included in the scope of the proposed project and why such were included: a. Please be advised that while our preference would be solely to install a single interior restroom (meant solely to service our employees), the addition of the dual exterior facing restrooms are mandated by State of Illinois building codes which have thus been adhered to in our proposal. (2) Reference was made to standard practices related to the locking and unlocking of said restrooms in our standard business practices: a. After further clarification with our internal fuel team, please be advised that the testimony presented by Food 4 Less was misstated and should instead be reversed. Our standard business practice will be for both restrooms to be locked at all times with customers required to request a key from the available attendant. (3) Question was raised related to the training required of and available to prospective fuel center associates. a. Our fuel centers are looked upon as an extension of our food store and both the safety and competence of our associates are looked upon with tremendous importance within our business practices. Our intention is never to just throw an individual out into any situation including as a fuel attendant and instead we take pride in the training we provide; a general summary of which has been provided below: Food 4 Less trains each associate working in our Fuel Centers with a combination of classroom and forty (40) hours of On The Job Training “OJT”. Classroom training includes computer modules and lecture style training covering fuel equipment, tobacco sales training, customer service and safety. The OJT includes Safety, cleaning, daily equipment maintenance review ensuring all equipment is operating per the conditions of the permit (fill tanks dry and clean, hanging hardware is in working order, etc.), cashier and customer service. Safety of our associates and customers is paramount to any other concern. All fuel associates are properly trained to handle fuel spills or any other incidents that may arise at the Fuel Center. 431 of 777 DRAFT NOT APPROVED Page 1 of 4 Zoning Board of Appeals MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, November 13, 2012 7:30 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Mary Beth Berns, Andrew Gallimore, Matt Rodgers, Scott Gingold, Clara Wineberg, Lori Summers, Beth McLennan Members Absent: Staff Present: Melissa Klotz Presiding Member: Lori Summers Declaration of Quorum With a quorum present, Chairman Summers called the meeting to order at 7:32pm. Approval of Minutes The minutes from the October 16, 2012 Zoning Board of Appeals meeting were motioned for approval by Mr. Rodgers and seconded by Ms. McLennan. The motion was approved 7-0. Old Business 2500 Gross Point Road ZBA 12ZMJV-0066 A. Maurice King, lessee, applies for a special use for a Type 2 Restaurant – McDonalds at 2500 Gross Point Road. B. Maurice King, lessee, applies for a special use for a Drive-Through Facility at 2500 Gross Point Road. 2500 Gross Point Road is located in the C2 Commercial District, which requires a special use permit for a Type 2 Restaurant, and a special use permit for a Drive-Through Facility to operate (Zoning Code Section 6-10-4-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. The applicant withdrew the application on November 9, 2012. 2400 Main Street ZBA 12ZMJV-0068 A. Natalie Mouw, project manager, applies for a special use for an Automobile Service Station. B. Natalie Mouw, project manager, applies for major zoning relief to allow an accessory structure height of 19’ for a flat-roof canopy. 2400 Main Street is located in the C1 Commercial District, which requires a special use permit for an Automobile Service Station to operate (Zoning Code Section 6-10-2-3), and major zoning relief for an accessory structure height of 19’ for a flat-roof canopy where a maximum accessory structure height of 14.5’ for flat roofs is allowed (Zoning Code Section 6-4-6-2-G). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the submitted documents into the record. The applicant’s team explained the submitted documents and the response to the concerned citizen’s letter: 432 of 777 DRAFT NOT APPROVED Page 2 of 4 Zoning Board of Appeals • The visibility of the fuel center is low impact because the canopy height is lower than the adjacent buildings and you can see under/through the canopy – shown in rendering. • The environmental concerns are minimal because the proposal includes a state of the art system that exceeds the state and federal regulations. • The traffic patterns will be the same as any other truck that delivers to nearby businesses. • Proposed to remove two street parking spaces to help the flow of traffic maneuver around vehicles heading west that are waiting to turn in where there is no turn lane. • Grading plan shows why the canopy height variance is necessary, and the canopy height is measured from the lowest grade point under the canopy to the top of the canopy. • Tanks are fiberglass, rust-proof, with peagravel surrounding. Steven Schostok, who submitted a letter of concerns to the applicant on November 2, 2012, stated that he would like the Board to vote to protect the existing businesses in the area, and that the proposed gas station would be detrimental to those businesses. Allen Goldberg of Fara Commercial Brokerage at 1740 Ridge Avenue, stated that the proposed location does not seem like a good location for a gas station. There is a bad left turn in with traffic issues, and there is no shortage of gas stations in the area. Mr. Goldberg felt a gas station would lower the adjacent businesses marketability due to the future environmental concerns. Dan Blyer, who has owned buildings across the street from the proposed site for over 25 years, felt that the gas station would benefit the city. The gas station would not adversely affect property values, and may even make adjacent property values rise. He also noted that the proposed gas station encourages the City Council goal of promoting economic development. Ms. Klotz explained the adjacent zoning districts and the proximity of residential properties. Ms. Wineberg asked if a market study was done, and the applicant responded that an assessment was done that showed a market demand for a gas station at that site. The demand is there because the gas station will serve existing Food 4 Less customers who are already at the premises who can then take advantage of discounted gas. The nearest gas station is at Sam’s Club and only serves Sam’s Club customers. The Food 4 Less gas station will likely take some customers away from other gas stations. The Zoning Board members then entered into deliberations: Mr. Gingold noted that not all of the special use Standards could be met, because of the impact on adjacent property values, and the traffic impact. The traffic study was not credible because it did not consider any traffic that will be brought in from the customer base that currently utilizes the gas station two blocks west of the site. Ms. Wineberg added that the proposed gas station would negatively impact the neighboring area since gas stations have a negative curb appeal. Mr. Rodgers noted that any business would bring in more traffic, and that the proposed gas station would not necessarily bring in more traffic than any other use. Ms. McLennan felt that the traffic study submitted by the applicant was credible. Main Street is already a busy street, and the gas station may add a bit more traffic, but not substantially more. Ms. Wineberg noted her concern is the neighborhood, which would benefit more from a different type of business at the proposed site. 433 of 777 DRAFT NOT APPROVED Page 3 of 4 Zoning Board of Appeals Ms. McLennan added that there is a real need for a gas station on the southwest side of Evanston so that citizens have the option to buy gas without going all the way to Skokie. Mr. Gallimore added that he frequents that shopping center and would find it convenient if there were a gas station there. Mr. Gingold reiterated that Main Street is already a very congested street, and any incremental increase in traffic will be a big problem. Ms. McLennan stated that all major corridors in Evanston are terribly congested during rush hours. Main Street is already congested, and it will remain relatively the same if a gas station is there. The Standards for special use were then addressed: 1) Yes 2) Yes 3) Yes; Mr. Gingold and Ms. Wineberg – No 4) Yes; Mr. Gingold and Ms. Wineberg – No Mr. Rodgers noted that there were no residents showed up in opposition to the proposal. 5) Yes 6) Yes; Mr. Gingold and Ms. Wineberg – No 7) Yes 8) Yes 9) Yes Mr. Rodgers noted that City Council should look into the traffic flow of that area, as well as other commercial areas to ensure the City provides infrastructure that can support the surrounding zoning. Mr. Gingold noted the applicant should have the traffic study updated to address the incoming traffic from Skokie as those customers utilize the Food 4 Less gas station instead. The Standards for the variance were then addressed: 1) Yes; Mr. Gingold and Ms. Wineberg – No 2) Yes 3) Yes Mr. Rodgers noted that when the grade change is taken into account, the canopy height is the same as the Sam’s Club gas station. 4) Yes 5) Yes 6) Yes 7) Yes Mr. Rogers motioned to provide a favorable recommendation for the special use and variance, noting that the measurement of canopy height should be taken from the lowest grade point under the canopy to the top of the canopy. Mr. Gallimore seconded the motion. Mr. Rogers amended his motion to add that City Council should consider reexamining the traffic study and any additionally provided traffic information. Mr. Gallimore seconded the amended motion. The motion was approved 5-2, with Mr. Gingold and Ms. Wineberg voting to oppose. 434 of 777 DRAFT NOT APPROVED Page 4 of 4 Zoning Board of Appeals The meeting was adjourned at 9:00pm. This meeting was recorded by audio and is available at the Community and Economic Development Department, 2100 Ridge Avenue, Evanston. Respectfully Submitted, Melissa Klotz Zoning Planner, Community and Economic Development Department 435 of 777 APPROVED Page 1 of 3 Zoning Board of Appeals MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, October 16, 2012 7:30 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Mary Beth Berns, Andrew Gallimore, Matt Rodgers, Scott Gingold, Clara Wineberg, Lori Summers, Beth McLennan Members Absent: Staff Present: Melissa Klotz Presiding Member: Lori Summers Declaration of Quorum With a quorum present, Chairman Summers called the meeting to order at 7:35pm. Approval of Minutes The minutes from the October 2, 2012 Zoning Board of Appeals meeting were motioned for approval with one correction by Mr. Rodgers and seconded by Mr. Gingold. The motion was approved 5-0 with Ms. Summers and Ms. McLennan abstaining. New Business 2500 Gross Point Road ZBA 12ZMJV-0066 A. Maurice King, lessee, applies for a special use for a Type 2 Restaurant – McDonalds at 2500 Gross Point Road. B. Maurice King, lessee, applies for a special use for a Drive-Through Facility at 2500 Gross Point Road. 2500 Gross Point Road is located in the C2 Commercial District, which requires a special use permit for a Type 2 Restaurant, and a special use permit for a Drive-Through Facility to operate (Zoning Code Section 6-10-4-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz noted that the applicant submitted a revised site plan on October 10, 2012 that must be reviewed by the Site Plan and Appearance Review Committee prior to discussion at the ZBA hearing, and asked that the case be continued to November 13, 2012. A motion was made by Mr. Rodgers to continue the case to November 13, 2012, and seconded by Ms. Berns. The motion was approved unanimously. 2400 Main Street ZBA 12ZMJV-0068 A. Natalie Mouw, project manager, applies for a special use for an Automobile Service Station. B. Natalie Mouw, project manager, applies for major zoning relief to allow an accessory structure height of 19’ for a flat-roof canopy. 2400 Main Street is located in the C1 Commercial District, which requires a special use permit for an Automobile Service Station to operate (Zoning Code Section 6-10-2-3), and major zoning relief for an accessory structure height of 19’ for a flat-roof canopy where a maximum accessory structure height of 14.5’ for flat roofs is allowed (Zoning Code Section 6-4-6-2-G). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. 436 of 777 APPROVED Page 2 of 3 Zoning Board of Appeals The applicant submitted an updated Traffic Study to the ZBA members. Mr. Gallimore noted that he knows applicant Steve Engelman, but it would not affect his views on the case. The applicant’s team explained the proposal in a presentation: • The owner is Ralph’s, the same owner as Food 4 Less • The building will cost around $1 million. • There will be 2 double wall underground storage tanks. • The landowner will be indemnified for the underground storage tanks. • A Phase 1 Environmental Study has been completed and is clean. • The existing Marketplace building is approximately 20’ tall with a higher aesthetic face. The proposed canopy will be 19’ in height. • The canopy height is due to the grade change. Semi-trucks need a 13.5’ clearance, and the canopy clearance at the smallest point is proposed to be 14’. • The only semi-trucks utilizing the site will be the refueling trucks. • The tank setbacks are at about 25’, and meet the state regulations. Mr. Gingold asked if the traffic study took into account if the gas station would take away customers from other gas stations in the area and how that might affect the traffic, and Dave Miller, Traffic Analyst for proposed application, said that has never been an issue in any gas station traffic study, so no it was not taken into account for this study. Mr. Gingold noted that the proposed location is fairly close to the gas station at Main and McCormick, and that this portion of Main Street is frustrating at certain times, so any incremental traffic would be a burden. Mr. Miller explained that McCormick Boulevard was taken into account in the study. Chairman Summers asked what the customary clearance height of bridges are, and the applicant responded that interstate clearance is 13.5’ but noted that the Sam’s Club gas station received a variance for an 18.5’ canopy height. The Food 4 Less canopy needs to be 19’ because of the topography of the site. Steve Schostok, who was present on behalf of a nearby business, asked how far the distance is between the Sam’s Club gas station and the proposed Food 4 Less gas station? Mr. Engelman responded that he did not have the exact distance, but there would not be a negative cumulative effect because the two gas stations are buffered by commercial and industrial on all sides. Mr. Schostok stated the proposed gas station will have a dramatic economic impact on the area and will impact visibility for customers at the shopping center. Mr. Schostok then requested a continuance Ms. Berns asked Mr. Schostok if he would have the same objection if the proposal was for a solid building that prohibits more of the view rather than a gas station, and Mr. Schostok responded that he could not answer that question without seeing a specific drawing or proposal. He also noted that he questions the increased amount of traffic that will be coming and going at the location. Mr. Rodgers motioned for a continuance to the November 13, 2012 ZBA hearing, which was seconded by Ms. McLennan. The motion was approved 4-3, with nay votes by Mr. Gingold, Mr. Gallimore, and Ms. Berns. Chairman Summers asked Mr. Schostok to submit any questions he has to the applicant by October 30, 2012 so that the applicant has submit his answers to the City prior to the November 437 of 777 APPROVED Page 3 of 3 Zoning Board of Appeals 13, 2012 ZBA hearing. Chairman Summers also requested the applicant provide existing and proposed topographic surveys, as well as a street view of the gas station with the existing buildings in the background. The meeting was adjourned at 9:00pm. This meeting was recorded by audio and is available at the Community and Economic Development Department, 2100 Ridge Avenue, Evanston. Respectfully Submitted, Melissa Klotz Zoning Planner, Community and Economic Development Department 438 of 777 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting public hearings on October 16, 2012, and November 13, 2012, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio- visual recording of the hearing, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 7-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 7-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 7-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 5-2 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 7-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 5-2 Case Number: 12ZMJV-0068 Address or Location: 2400 Main Street Applicant: Natalie Mouw, Food 4 Less Proposed Special Use: Automobile Service Station 439 of 777 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 7-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 7-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 7-0 and, based upon these findings, and upon a vote __5__ in favor & __2__ against Recommends to the City Council __x__ approval without conditions _____ approval with conditions specifically: _____ denial of the proposed special use. __________________________________________ Date: _____________ Lori Summers Zoning Board of Appeals Chair Attending: Vote: Aye No ___X___ Mary Beth Berns __X__ ____ ___X___ Clara Wineberg _____ _X__ ___X___ Scott Gingold _____ _X__ ___X___ Beth McLennan __X__ ____ ___X___ Matt Rodgers __X__ ____ ___X___ Lori Summers __X__ ____ ___X___ Andrew Gallimore __X__ ____ 440 of 777 FF II NN DD II NN GG SS FOR STANDARDS OF VV AA RR II AA TT II OO NN SS In the case of after conducting public hearings on October 16, 2012, and November 13, 2012, the Zoning Board of Appeals makes the following findings of fact, based upon the standards for major variations specified in Section 6-3-8-12 of the City Code: Standard Finding (A) The requested variation will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties; __x___Met _____Not Met 5-2 (B) The requested variation is in keeping with the intent of the zoning ordinance; ___x___Met _____Not Met 7-0 (C) The alleged hardship or practical difficulty is peculiar to the property; __x___Met _____Not Met 7-0 (D) The property owner would suffer a particular hardship or practical difficulty as distinguished from a mere inconvenience if the strict letter of the regulations were to be carried out; __x___Met _____Not Met 7-0 (E) The purpose of the variation is not based exclusively upon a desire to extract additional income from the property; __x___Met _____Not Met 7-0 Case Number: 12ZMJV-0068 Address or Location: 2400 Main Street Applicant: Natalie Mouw, Food 4 Less Proposed Zoning Relief: 19’ flat-roof canopy (accessory structure) for an Automobile Service Station 441 of 777 (F) The alleged difficulty or hardship has not been created by any person having an interest in the property; ______Met _____Not Met 7-0 (G) The requested variation is limited to the minimum change necessary to alleviate the particular hardship or practical difficulty which affects the property; ______Met _____Not Met 7-0 and, based upon these findings, and upon a vote of __5__ in favor & __2__ against recommends to the City Council __x__ approval _____ denial __________________________________________ Date: _____________ Lori Summers Zoning Board of Appeals Chairman Attending: Vote: Aye No __x__ Lori Summers _x__ ____ __x__ Mary Beth Berns _x__ ____ __x__ Beth McLennan _x__ ____ __x__ Matt Rodgers _x__ ____ __x__ Andrew Gallimore _x__ ____ __x__ Scott Gingold ____ _x__ __x__ Clara Wineberg ____ _x__ 442 of 777 443 of 777 444 of 777 445 of 777 446 of 777 447 of 777 448 of 777 449 of 777 450 of 777 451 of 777 452 of 777 453 of 777 454 of 777 455 of 777 456 of 777 457 of 777 458 of 777 459 of 777 460 of 777 461 of 777 462 of 777 463 of 777 464 of 777 465 of 777 466 of 777 467 of 777 468 of 777 469 of 777 470 of 777 471 of 777 472 of 777 473 of 777 474 of 777 475 of 777 476 of 777 477 of 777 478 of 777 479 of 777 480 of 777 481 of 777 482 of 777 483 of 777 484 of 777 485 of 777 486 of 777 487 of 777 488 of 777 489 of 777 490 of 777 491 of 777 492 of 777 493 of 777 494 of 777 495 of 777 496 of 777 497 of 777 498 of 777 499 of 777 500 of 777 501 of 777 502 of 777 503 of 777 504 of 777 505 of 777 506 of 777 507 of 777 508 of 777 509 of 777 www.cityofevanston.org DISCLAIMER: This map and data are provided as-in without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information Scale 1:1,736 Made with Evanston's GIS Printed: Oct 11, 2012 2:43:58 PM510 of 777 www.cityofevanston.org DISCLAIMER: This map and data are provided as-in without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information Scale 1:3,580 Made with Evanston's GIS Printed: Oct 11, 2012 2:41:51 PM511 of 777 512 of 777 513 of 777 514 of 777 515 of 777 516 of 777 517 of 777 518 of 777 519 of 777 520 of 777 521 of 777 522 of 777 523 of 777 524 of 777 525 of 777 526 of 777 527 of 777 528 of 777 529 of 777 530 of 777 531 of 777 532 of 777 533 of 777 534 of 777 535 of 777 536 of 777 537 of 777 538 of 777 539 of 777 540 of 777 Chicago • Los Angeles • Newark • New York • Tampa • Washington D.C. 3100 W Higgins Road, Suite 100 | Hoffman Estates, IL 60169 | T 630.213.1000 | F 630.213.3227 505 N LaSalle, Suite 300 | Chicago, IL 60654 | T 773.305.0800 | F 630.213.3227 Memorandum It is my understanding that there was a question regarding the traffic study and the impact of traffic that might be diverted from the BP station to the west to the proposed Food 4 Less station and the potential increase in traffic on Main Street. I have been involved in over 125 traffic studies for fuel stations over the last 25 years. Many of these stations were proposed at intersections that already had one or more stations. There was never a question as to whether traffic would be diverted from one station to another. It is similar to McDonald’s and Burger King located next to each other or Home Depot and Lowe’s stores located across from each other. People tend to use the store or station that they are familiar with. The other issue relates to the traffic generation and potential increase in traffic on Main Street. The traffic study did assume additional traffic on Main Street due to the proposed Food 4 Less station. This number would have included all potential new traffic to the site. The number we used is most likely conservatively high. Studies have shown that 70-75% of the traffic that uses a fuel station is already on the main road and is part of an existing trip. Fuel stations are not normally considered a destination site but are typically a stop as part of another trip. In summary, based upon my experience with fuel stations, I believe that the proposed Food 4 Less fuel station is not going to divert traffic from the BP station nor add additional traffic on Main Street over and above what was indicated in the traffic report. If you have additional questions, please feel free to contact me. To: Natalie Mouw and David Koppenhafer From: David B. Miller, P.E. Date: 11/20/12 Re: Response to Traffic Question at Hearing 541 of 777 For City Council meeting of December 10, 2012 Item H1 Business of the City by Motion: Township Bills November 2012 For Action To: Honorable Mayor and Members of the City Council Human Services Committee From: Karen Danczak-Lyons, Director Library Services Subject: Township of Evanston November 2012 Bills Date: December 4, 2012 Recommended Action: Township of Evanston Supervisor recommends the City Council to approve the Township of Evanston bills, payroll, and medical payments for the month of November 2012 in the amount of $155,135.79 Legislative Funding Source: Township budget, see attached bills list. Summary: Township of Evanston monthly expenditures totaling $155,135.79 requires Township Trustees approval. Attachments: November GA Client Report November Accounting Report Office Depot invoices (3) November EAS Monthly Report November Client Medical Report 2013 Holiday Schedule Memorandum 542 of 777 543 of 777 544 of 777 545 of 777 546 of 777 547 of 777 548 of 777 549 of 777 550 of 777 551 of 777 552 of 777 553 of 777 554 of 777 555 of 777 556 of 777 557 of 777 558 of 777 559 of 777 560 of 777 561 of 777 562 of 777 563 of 777 564 of 777 565 of 777 566 of 777 567 of 777 568 of 777 569 of 777 570 of 777 571 of 777 572 of 777 573 of 777 574 of 777 575 of 777 576 of 777 577 of 777 578 of 777 579 of 777 580 of 777 For City Council meeting of December 10, 2012 Item H2 Business of the City by Motion: Township of Evanston Financial Audit For Action To: Honorable Mayor and Members of the City Council Human Services Committee From: Karen Danczak-Lyons Director Library Services Subject: Township of Evanston Annual Financial Report Date: November 6, 2012 Recommended Action: Township of Evanston Supervisor recommends the City Council to approve the Audit of the Township of Evanston financial statements for the fiscal year ending March 31, 2012. Funding Source: Summary: Audit of the Township of Evanston financial statements for the fiscal year ending March 31, 2012 requires Township Trustees approval. Attachments: Annual Financial Report Communications from Auditor to Management and the Town Trustees Memorandum 581 of 777 582 of 777 583 of 777 584 of 777 585 of 777 586 of 777 587 of 777 588 of 777 589 of 777 590 of 777 591 of 777 592 of 777 593 of 777 594 of 777 595 of 777 596 of 777 597 of 777 598 of 777 599 of 777 600 of 777 601 of 777 602 of 777 603 of 777 604 of 777 605 of 777 606 of 777 607 of 777 608 of 777 609 of 777 610 of 777 611 of 777 612 of 777 613 of 777 614 of 777 615 of 777 616 of 777 617 of 777 618 of 777 619 of 777 620 of 777 621 of 777 622 of 777 623 of 777 624 of 777 625 of 777 626 of 777 627 of 777 628 of 777 629 of 777 630 of 777 631 of 777 632 of 777 633 of 777 634 of 777 635 of 777 636 of 777 637 of 777 638 of 777 639 of 777 640 of 777 641 of 777 642 of 777 643 of 777 644 of 777 645 of 777 646 of 777 647 of 777 648 of 777 649 of 777 650 of 777 651 of 777 For City Council meeting of December 10, 2012 Item H3 Business of the City by Motion: Contract for Township Management Audit For Action To: Honorable Mayor and Members of the City Council Human Services Committee From: Wally Bobkiewicz, City Manager Matt Swentkofske, Intergovernmental Affairs Coordinator Subject: Awarding of contract to the Novak Consulting Group for a Management Audit of Evanston Township Date: December 6, 2012 Recommended Action: Human Services Committee and staff recommend awarding a Management Audit contract to the Novak Consulting Group (210 Glenmary Ave, Cincinnati, Ohio) for the not-to-exceed sum of $24,750. Funding Source: Fiscal Year 2013 Township Budget Summary: On May 29, 2012, the Town Board of Trustees voted to conduct an operational effectiveness, efficiency and organizational audit of the Township of Evanston. The Evanston City Manager was granted authority by the Township Board of Trustees to contract with an appropriate firm to conduct an in-depth analysis of the operations and structure of all Township departments with the clear goal of identifying efficiencies and inefficiencies in order to provide service delivery in the most cost-effective manner available. To this end, the City Manager’s office developed the Request for Proposal (RFP) to meet the governing board’s directive. The City received seven bids in response to the RFP. The City Manager and Intergovernmental Affairs Coordinator interviewed three consulting firms the week of October 21, 2012. After the interview process, it was clear that Novak Consulting was the best choice due to its low bid, extensive qualifications, and understanding of the goals of the audit. The Novak Consulting Group is in the best-qualified firm to analyze the operations and current organizational structure of the Township, and to deliver to the Board Trustees pertinent recommendations to increase efficiency in delivery of services in a cost- effective manner. Memorandum 652 of 777 Page 2 of 2 Consultant Firms Submitting Bids Bid Novak Consulting Group, Cincinnati, OH $24,750 Ralph Andersen and Associates, Rocklin, CA $25,850* Matrix Consulting, Edwardsville, IL $28,000 Executive Partners, N. Barrington, IL $39,500 * Management Partners, Cincinnati, OH $49,000 Just in Time Management Services, Arlington Heights, IL $78,000 Evergreen Solutions, Tallahassee, FL $125,000 *Indicates travel and other expenses not included Additionally, Township and City staffs are currently moving on other cost saving and service efficiency measures. On Thursday, November 29, 2012, the Township moved its client records from a Public Storage facility in Evanston to a recently constructed storage container built on the fifth floor of the Civic Center. This will save Township about $2200 per year on storage rental space once the minor costs of the building of the storage cage in the Civic Center are recouped. Furthermore, Township and City staffs have conducted very productive discussions to have the Township Supervisor and Assessor move their offices to space within the Civic Center by the end of September, 2013. This move will save approximately $160,000 annually in Township office rent once the move is completed. City and Township staffs are continuing to move forward on other cost savings and efficiency measures in the fields of Information Technology (IT), Website development and accounting. Legislative History: During the May 29, 2012 Evanston Town Board meeting, the Trustees discussed and directed the Evanston City Manager to contract with a vendor to perform a management audit of Evanston Township. Attachments: The Novak Consulting Group City of Evanston Proposal 653 of 777 654 of 777 655 of 777 656 of 777 657 of 777 658 of 777 659 of 777 660 of 777 661 of 777 662 of 777 663 of 777 664 of 777 665 of 777 666 of 777 667 of 777 668 of 777 669 of 777 To: Honorable Mayor and Members of the City Council From: Stephen Griffin, Director of Community and Economic Development Paul Zalmezak, Economic Development Coordinator Subject: Curt’s Café Construction Loan and Job Training Grant Date: November 29, 2012 Recommended Action: The Economic Development Committee and staff recommend City Council approve Resolution 85-R-12 authorizing the City Manager to execute a loan agreement of up to $9,095 from the Economic Development Fund to Curt’s Café for the costs associated with the buildout of the café located at 2922 Central Street and to execute a grant agreement with Curt’s Café for $21,332 to provide training for a minimum of four Evanston disconnected and unemployed young adult ex-offenders. The grant will broaden the Building Career Pathways to Sustainable Employment Pilot Initiative with Youth Job Center of Evanston to target Evanston’s formerly incarcerated population. Funding Source: Staff recommends utilizing funds from the Economic Development Fund Business Attraction and Expansion Account (Account 5300.62660) for this loan. The approved 2012 budget allocated $500,000 to this account for business attraction and expansion activities, of which a total of $207,567 has been obligated to date. Summary: Curt’s Café’s mission is to enable and empower ex-offenders and at-risk youth ages 16 to 22 to successfully reenter their community through life skill training, career coaching and job placement in the food service industry. Curt’s Café opened on April 23, 2012 in the former Casteel Coffee space and, to date, has trained four Evanston residents and two Chicagoans. Evanston resident, Susan Trieschmann founded Curt’s Café. She was 25 year partner of Food For Thought Enterprise, a $20 million catering and Food Service Company in Lincolnwood, IL. Food for Thought caters to large organizations such as the Art Institute and the Chicago Botanic Garden. Memorandum For City Council meeting of December 10, 2012 Item O1 Resolution 85-R-12: Curt’s Café Construction Loan/Job Training Grant For Action 670 of 777 Curt’s Café’s mission is to provide job and life skills through training, career coaching and job placement in the food service industry for youth ex-offenders and at-risk youth (16 to 22 years old) to enable successful reentry into their community and to empower these youth to become capable, caring and confident adults. Curt’s Café provides a three-month training period for each student that is intended to result in effective, long lasting results. Curt’s Cafe training revolves around four key categories of “L.I.F.E.” skills: Living, Intellectual, Food Service, and Experiential. Legislative History: Ms. Trieschmann presented her proposal, attached for your reference, to the Economic Development Committee as a discussion item on October 24, 2012. The committee voted unanimously to recommend to the City Council, approval of a loan not to exceed $50,000 with the condition that Curt’s Café seek matching grants and to pursue means of expediting the processing of the café’s 501c3 application. Summary Curt’s Café anticipates having to close the business before the end of the year without an emergency infusion of capital. Curt’s Café is five months behind on rent payments and owes several vendors, including the building contractor, and has necessary build out expenses totaling approximately $48,000. Ms. Trieschmann reports she had originally planned to fund an anticipated two year start up period with federal funding. Curt’s Café financial challenges arose as a result of Ms. Trieschmann’s decision to expedite opening the café in April without her 501c3 status (Ms. Trieschmann reports a federal filing delay due to a back log) to train as many at-risk youth as possible during the summer months. Without her 501c3 status for fundraising, she opened without a fully functioning kitchen. Additionally, sales have been slower than anticipated because Curt’s Café’s training program is geared toward inexperienced and challenged youth which has delayed strong customer service for the first three months of business. Ms. Trieschmann has now trained volunteers to assist in customer service. At the Economic Development Committee’s request, Ms. Trieschmann has sought additional legal counsel and reports that Curt’s Café’s 501c3 application has been expedited and is reportedly, as of November 8th moved to the “top of the pile.” Ms. Trieschmann also reports that she has also contacted Congresswoman Jan Schakowsky who has offered to assist with requesting the review be expedited. Staff has worked with Northwestern University’s LEND, a student -run nonprofit organization providing financial and business training services, to review Curt’s Café’s financials and to develop a potential funding partnership. The table below summarizes 671 of 777 Curt’s Café’s outstanding debts and total cost of required improvements to put the company on a sustainable footing. A brief summary follows the table. Curt’s Café Financial Needs Summary Outstanding Debts Rent Owed (June - October) $22,645.00 ***Espresso Partners $649.87 Upper Midwest Gourmet September Invoice $450.26 ***Champion Heating $195.00 ***Salomen & Salomen (building contractor) $7,750.00 Subtotal $31,690.13 Required Improvements (Buildout) Kitchen Build Out $10,000.00 Walk In Repair $2,000.00 Electric Repair (outdoor lights, indoor kitchen) $3,000.00 Façade /Exterior $1,500.00 ***Subtotal $16,500.00 Total $48,190.13 ***Items proposed for ED Loan ($7750 for building contractor reimbursement and $500 toward completing the buildout) Outstanding Debts Ms. Trieschmann estimates a total of $31,690.13 in outstanding debt, most of which is rent owed to her as property owner. Ms. Trieschmann has reduced Curt’s Café’s rent to a level equal to the property tax and therefore is unable to waive the rent charges (i.e. rent owed is actually the property taxes Ms. Trieschmann owes). Waiving property taxes is not a practical consideration, and using economic development funds to pay property taxes is not in the public interest. Staff has confirmed through Cook County Treasurer’s Office that a payment of $15,501.65 was paid July 6, 2012 and a balance of $17,417.65 is due. Salomen and Salomen are owed $7,750 for construction required to open the café. The remaining outstanding debt of $1,295 is from vendors who have, to date, agreed to wait for payment. Required Improvements/Buildout The total estimated build out cost is $24,250. In addition to the $8,250 outstanding owed to the equipment suppliers and the general contractor Salomen and Salomen for buildout, Ms. Trieschmann estimates an additional $16,500 investment for: 1) kitchen and refrigeration to allow for cooking and food storage on site to allow for catering and profitable food sales on site; and 2) additional electrical and exterior building improvements. Ms. Trieschman reports that as a result of raising $16,000(described below), she has expedited the kitchen buildout and anticipates having the kitchen completed within two weeks of the November 29 th publishing date of this memo. 672 of 777 According to LEND’s preliminary analysis; a fully functioning kitchen with a focus on catering would allow Curt’s Café to break even within six months to a year. Curt’s Café anticipates having 90% of costs covered from café sales (i.e. non-catering business) by the end of the second year of operations. Currently, there is practically no profit margin in Curt’s food sales to offset operation costs as Ms. Trieschmann is paying retail prices for prepared foods as she is unable to cook on premises. Other Potential Funding Sources Since the Economic Development Committee meeting on October 24, 2012, Ms. Trieschmann reports a renewed surge of fundraising activity, totaling $16,000 as of November 29th. Therefore, $500 of the estimated $16,500 construction budget remains unfunded. It is anticipated during the discussion that Ms. Trieschmann will summarize Curt’s Café’s plan to get to a stabilized level of funding from sources other than the City. As mentioned above, staff has met with LEND who is in the process of reviewing Curt’s Café’s financials to determine their level of interest. LEND has limited capacity to support the project financially given its capacity as a small-scale non-profit micro lender. For example, Ebony Barbershop received a $1,500 loan in 2010. LEND is planning to present an initial loan proposal to their board of directors the week of December 3 rd, LEND has agreed to share with staff the board’s reaction to the initial loan proposal after their presentation. A board decision will likely occur after the December 10 th City Council meeting. Curt’s Café’s mission of training at-risk and formerly incarcerated youth is aligned with the City’s Career Pathways to Sustainable Employment initiative administered by the Youth Job Center. Staff recommends broadening the scope of the YJC agreement to target Evanston’s formerly incarcerated (aka ex-offender) population by providing up to $21,332 in Economic Development funds for this purpose. Staff will return to City Council at a future date for authorization to expand the program by an additional $50,000 to be available to other Evanston employers seeking to employ the Evanston ex-offender population. Recommendation Staff recommends providing a total of $30,427 in financial assistance to Curt’s Café as summarized in the table below. The terms of the grant will follow those established in the City of Evanston/YJC Agreement approved by City Council on September 18, 2012. 673 of 777 Curt's Café - City Funding Proposal Loan for Construction/Buildout Reimbursement $9,095 Career Pathways to Sustainable Employment Grant to serve four Evanstonians (broadens YJC agreement to include funding for formerly incarcerated youth) $21,332 Total City Funding $30,427 Staff recommends lending Curt’s Café $9,095 for the cost associated with the buildout of the café. The basic terms of the loan are summarized as follows: 1. 36 month term 2. 4% Interest Rate 3. Repayment begins in month 13 (to allow for stabilization in year one) 4. No interest accrues until first anniversary of completion date 5. Training program serves a minimum of four (4) Evanston-based formerly incarcerated youth 6. Loan is secured through lien on all furnishings and equipment paid for with loan Attachments Resolution 85-R-12 and agreement October 24, 2012 Economic Development Committee Discussion Memo Curt’s Café Business Plan Curt’s Café Proposed Amortization Schedule YJC Career Pathways Agreement 674 of 777 12/3/2012 85-R-12 A RESOLUTION Authorizing the City Manager to Execute a Grant and Loan Agreement for the Improvement of 2922 Central Street (“Curt’s Café”) NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The City Manager is hereby authorized to execute the Agreement attached hereto as Exhibit A and incorporated herein by reference, issuing a grant not to exceed twenty-one thousand, three hundred thirty-two dollars ($21,332.00) and a loan not to exceed nine thousand, ninety-five dollars ($9,095.00) from the City to P.S. It’s Social, an Illinois not-for-profit corporation, d/b/a “Curt’s Café” at 2922 Central Street. SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional conditions of the Agreement as he may determine to be in the best interests of the City. SECTION 3: This resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2012 675 of 777 85-R-12 ~ 2 ~ EXHIBIT A Grant & Loan Agreement Between the City and P.S. It’s Social 676 of 777 City of Evanston – 2922 Central Street Grant & Loan Agreement P a g e | 1 LOAN AND GRANT AGREEMENT THIS LOAN AND GRANT AGREEMENT [“Agreement”] is entered into on this ___ day of ______________, 201___ [“Effective Date”], by and between the City of Evanston [“City”], and P.S. It’s Social, an Illinois not-for-profit corporation, d/b/a “Curt’s Café” [“Borrower”], regarding the rehabilitation and occupation of property located at 2922 Central Street, Evanston, Illinois, legally described in Exhibit “A”, which is attached hereto and incorporated herein by reference [“Property”]. RECITALS WHEREAS, the City desires to retain local businesses and jobs as part of its economic revitalization efforts throughout Evanston; and WHEREAS, Borrower operates a restaurant in the Property that employs formerly-incarcerated Evanston residents (the “Café”); and WHEREAS, the City Council has authorized staff to manage and administer this Agreement on behalf of the City, including, without limitation, authorizing the City Manager to execute this Agreement with Borrower, thereby establishing the terms, conditions, and requirements for participation in this Agreement; and NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated herein by this reference, and the mutual obligations of the parties as herein expressed, the City and Borrower agree as follows: AGREEMENT I. DEFINITIONS The following terms shall have the following meanings whenever used in this Agreement, except where the context clearly indicates otherwise. Any ambiguity as to the intended meaning or scope of the terms set forth below will be resolved solely by the City through its designated representative. a. “Completion Date” means the date that the contractor has finished the Project pursuant to the plans approved by City Council, the City Manager or his/her designee, and to the satisfaction of Borrower. b. “Director” means the City’s Director of Community & Economic Development, who shall manage and administer this Agreement on behalf of the City. c. “Loan” means the total amount of the City’s loan of Economic Development Fund monies to Borrower for purposes of funding the Project, which shall not exceed $9,095, the amount approved by City Council. 677 of 777 City of Evanston – 2922 Central Street Grant & Loan Agreement P a g e | 2 d. “Project” means the improvements on the Property as proposed by Borrower and approved by the City Council. Specifically, Borrower desires to complete build-out of the Property to make it suitable for use as a Café. II. TERMS OF GRANT AND LOAN a. City shall cause Borrower to receive moneys not to exceed $21,332.00 from the Career Pathways to Sustainable Employment Grant Fund. b. City shall lend Borrower moneys not to exceed $9,095.00 from the City’s Economic Development Fund’s Business Attraction and Expansion Account in accord with the terms of this Agreement. c. The City shall cause disbursement of the Grant and Loan moneys to Borrower no later than thirty (30) days after the Effective Date of this Agreement and City’s receipt of the Security Agreement and certificates of insurance as required by Section III of this Agreement. d. The Loan constitutes a three (3)-year loan to Borrower, with four percent (4%) annual interest. No interest shall accrue until the first anniversary of the Completion Date. Borrower shall repay the City in twenty-four (24) equal monthly payments, the first of which shall be due no later than thirteen (13) months after the Completion Date. The twenty-four (24) months after first anniversary of the Completion Date shall be referred to as the “Loan Repayment Period.” III. BORROWER’S RESPONSIBILITIES a. Borrower shall comply with all terms and conditions of this Agreement and all applicable requirements of Federal, Illinois, and City of Evanston law. b. Borrower shall obtain and submit all required certificates of insurance, as set forth herein, to the City Manager or his/her designee upon execution of this Agreement and prior to City’s execution. c. Borrower shall be responsible for hiring licensed contractors to complete the Project. The Director or his/her designee may require submission of proof of the State License issued to the selected contractors. d. Borrower shall be responsible for contacting the Director or his/her designee to arrange for obtaining all City and other approvals and/or permits required for construction and completion of the Project. e. Borrower shall be fully responsible for managing, monitoring, and scheduling the construction of the Project, for ensuring compliance with the payment of prevailing wages, if applicable, and for ensuring that all improvements are completed properly and in conformance with the approved project. 678 of 777 City of Evanston – 2922 Central Street Grant & Loan Agreement P a g e | 3 f. Borrower shall employ best commercial efforts to use Evanston-based businesses as frequently as is financially feasible when purchasing supplies and/or hiring subcontractors and service providers for the Project. g. Upon completion of the Project, Borrower shall notify the Director and request inspection of the Project by the Director or his/her designee(s). h. Borrower shall complete the Project no later than three hundred sixty-five (365) days after receiving any building permit related to the Project. i. After completion of the Project, Borrower shall submit to the Director or his/her designee a report that includes the following: i. Cover letter indicating Project completion and Total Project Expenditures; ii. All contractor invoices detailing the specific tasks completed in accordance with approved Project; iii. Proof of payment of all invoices for all expenditures for the Project; iv. Any additional material requested by the Director or his/her designee. j. By the end of the Loan Repayment Period, Borrower shall hire and train no fewer than four (4) new full-time employees, all of whom shall be formerly-incarcerated Evanston residents, between sixteen (16) and twenty-two (22) years of age. k. Borrower shall execute and deliver to the City, contemporaneously with this Agreement, a security agreement creating a lien on all furnishings paid for with Loan moneys (including without limitation, furniture, furnishings, and equipment) used or to be used in the operation of the Café, together with appropriate financing statements under the Uniform Commercial Code, all in form and content satisfactory to the City (the “Security Agreement”). If Borrower ceases to operate the Café before the end of the Loan Repayment Period, the City may exercise its rights pursuant to the Security Agreement. IV. THE CITY’S RESPONSIBILITIES a. City shall administer the Grant and Loan as set forth in this Agreement. b. Within a reasonable time after Borrower notifies City of the completion of the Project, the Director or his/her designee shall inspect the improvements to ensure they were completed in accordance with approved Project scope. 679 of 777 City of Evanston – 2922 Central Street Grant & Loan Agreement P a g e | 4 c. Director or his/her designee shall review Borrower’s request and accompanying documents for the Loan. If Borrower meets all its terms, conditions, and obligations under this Agreement, the Director or his/her designee shall issue the Loan made pursuant to this Agreement, in an amount not to exceed $9,095.00. V. TIME OF PERFORMANCE The Borrower shall complete the project no later than three hundred sixty-five (365) days after receiving any permit related to the Project. Failure to complete the Project within three hundred sixty-five (365) days will result in Borrower’s breach of this Agreement. Requests for additional time and extensions in project completion time may be granted, but only if submitted in writing prior to the expiration of the agreement. VI. INSURANCE a. During the Loan Repayment Period, the Borrower shall obtain and maintain in full force and effect during said period the following insurance policies: (i) Comprehensive General Liability Insurance in a general aggregate amount of not less than $1,000,000, $1,000,000 Products and Completed Operations Aggregate, and $1,000,000 each occurrence and including; (ii) Automobile Insurance, maintained in full force and effect in an amount of not less than $1,000,000 per accident; b. The Comprehensive General Liability Insurance and Automobile Insurance policies shall name the City of Evanston, and their respective elected officials, officers, employees, agents, and representatives as additional insureds. c. All deductibles on any policy shall be the responsibility of the primary holder of such policy and shall not be the responsibility of the City of Evanston. d. Borrower shall provide evidence of required insurance to the Director before execution of this Agreement. VII. OBLIGATION TO REFRAIN FROM DISCRIMINATION a. Borrower covenants and agrees for itself, its successors and its assigns to the Property, or any part thereof, that it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, or age or physical or mental disabilities that do not impair ability to work, and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. 680 of 777 City of Evanston – 2922 Central Street Grant & Loan Agreement P a g e | 5 b. That, if it hires additional employees in order to perform this contract, or any portion hereof, it will determine the availability of minorities and women in the area(s) from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized. c. That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, or disability. VIII. NO AGENCY CREATED The Borrower and any contractor, supplier, vendor or any third party hired by Borrower to complete the Project are not agents of the City. Any provisions of this Agreement that may appear to give the City any right to direct the Borrower concerning the details of the obligations under this Agreement, or to exercise any control over such obligations, shall mean only that the Borrower shall follow the direction of the City concerning the end results of the obligations. IX. OWNERSHIP OF DOCUMENTS All documents prepared and submitted to the City pursuant to this Agreement (including any duplicate copies) shall be the property of the City. The City’s ownership of these documents includes use of, reproduction or reuse of and all incidental rights thereto. X. INDEMNIFICATION AND HOLD HARMLESS To the maximum extent permitted by law, the Borrower agrees to and shall defend, indemnify and hold harmless the City, and its respective officers, officials, employees, contractors and agents from and against all claims, liability, loss, damage, costs or expenses (including expert witness fees, reasonable attorneys’ fees, and court costs) arising from or as a result of the death of any person or any accident, injury, loss or damage whatsoever caused to any person or property resulting or arising from or in any way connected with the following, provided Borrower shall not be responsible for (and such indemnity shall not apply to) any negligence or willful misconduct of the City, or their respective officers, officials, active employees, contractors or agents: a. The development, construction, marketing, use or operation of the Property by the Borrower, its officers, contractors, subcontractors, agents, employees or other persons acting on Borrower’s behalf [“Indemnifying Parties”]; b. The displacement or relocation of any person from the Property as the result of the development of the Project on the Property by the Indemnifying Parties; 681 of 777 City of Evanston – 2922 Central Street Grant & Loan Agreement P a g e | 6 c. Any plans or designs for the Project prepared by or on behalf of Borrower including, without limitation, any errors or omissions with respect to said documents; d. Any loss or damage to the City resulting from any inaccuracy in or breach of any representation or warranty of Borrower, or resulting from any breach or default by Borrower, under this Agreement; and e. Any and all actions, claims, damages, injuries, challenges and/or costs or liabilities arising from the approval of any and all entitlements or permits for the improvements by the City, and their respective officers, officials, employees, contractors or agents. The foregoing indemnity shall continue to remain in effect after the Completion Date or after the earlier termination of this Agreement, as the case may be. XI. DUTY TO DEFEND Borrower further agrees that the hold harmless agreement in Article X, and the duty to defend the City, and their respective officers, officials, employees, contractors and agents, require the Borrower to pay any costs that the City may incur which are associated with enforcing the hold harmless provisions, and defending any claims arising from obligations or services under this Agreement. If the City chooses at its own election to conduct its own defense, participate in its own defense, or obtain independent legal counsel in defense of any claim related to obligations or services under this Agreement, the Borrower agrees to pay the City’s attorney’s fees, expert witness fees, and all costs. XII. COMPLIANCE WITH LAW Borrower agrees to comply with all the requirements now or hereafter in force, of all municipal, county, state and federal authorities, pertaining to the development and use of the Property and construction of the Project, as well as operations conducted on the Property. The Director or his/her designee will not issue any Loan to the Borrower if there is in violation of any law, ordinance, code, regulation, or permit. XIII. TERMINATION If Borrower shall fail to cure any Event of Default upon notice and within the time for cure provided for herein, the City may, by written notice to the Borrower, terminate this Agreement. Such termination shall trigger the “Repayment of Loan” defined herein. Borrower may not terminate this Agreement without the express written consent of City. 682 of 777 City of Evanston – 2922 Central Street Grant & Loan Agreement P a g e | 7 XIV. NOTICES All notices permitted or required hereunder must be in writing and shall be effected by (i) personal delivery, (ii) first class mail, registered or certified, postage fully prepaid, or (iii) reputable same-day or overnight delivery service that provides a receipt showing date and time of delivery, addressed to the following parties, or to such other address as any party may, from time to time, designate in writing in the manner as provided herein: To City: City of Evanston Director of Community & Economic Development 2100 Ridge Avenue Evanston, IL 60201 Telephone: 847.448.8100 Facsimilie: 847.448.8020 Email: economicdevelopment@cityofevanston.org To Borrower: Curt’s Café 2922 Central Street Evanston, IL 60201 Telephone: 847.868.8385 Facsimile: 847.859.2514 Attention: Susan Trieschmann Any written notice, demand or communication shall be deemed received immediately if personally delivered or delivered by delivery service to the addresses above, and shall be deemed received on the third day from the date it is postmarked if delivered by registered or certified mail. XV. DEFAULT; REMEDIES; DISPUTE RESOLUTION a. Notice of Default. In the event of failure by either party hereto substantially to perform any material term or provision of this Agreement, the non-defaulting party shall have those rights and remedies provided herein, provided that such non-defaulting party has first provided to the defaulting party a written notice of default in the manner required herein identifying with specificity the nature of the alleged default and the manner in which said default may be satisfactorily be cured. b. Cure of Default Upon the receipt of the notice of default, the alleged defaulting party shall promptly commence to cure, correct, or remedy such default within ninety (90) days and shall continuously and diligently prosecute the same to completion. 683 of 777 City of Evanston – 2922 Central Street Grant & Loan Agreement P a g e | 8 c. City Remedies; Repayment of Loan. In the event of a default by Borrower of the terms of this Agreement that has not been cured within the timeframe set forth in Paragraph b above, the City, at its option, may terminate this Agreement or may institute legal action in law or in equity to cure, correct, or remedy such default, enjoin any threatened or attempted violation, or enforce the terms of this Agreement. In the event of a default by Borrower that occurs after the City has disbursed any Loan funds, the total of such disbursement(s), plus any accrued interest, shall become immediately due and payable. All payments shall be first credited to accrued interest, next to costs, charges, and fees which may be owing from time to time, and then to principal. All payment shall be made in lawful money of the United States. Payments shall be made to City at the address set forth in Article XIV herein or at such other address as City may direct pursuant to notice delivered to Borrower in accordance with Article XIV. d. Borrower’s Exclusive Remedies. The parties acknowledge that the City would not have entered into this Agreement if it were to be liable in damages under, or with respect to, this Agreement or any of the matters referred to herein, including the Project, except as provided in this Article. Accordingly, Borrower shall not be entitled to damages or monetary relief for any breach of this Agreement by the City or arising out of or connected with any dispute, controversy, or issue between Borrower and the City regarding this Agreement or any of the matters referred to herein, the parties agreeing that declaratory and injunctive relief, mandate, and specific performance shall be Borrower’s sole and exclusive judicial remedies. XVI. APPLICABLE LAW The internal laws of the State of Illinois without regard to principles of conflicts of law shall govern the interpretation and enforcement of this Agreement. XVII. CONFLICT OF INTEREST a. No member, official, or employee of the City shall have any personal interest, direct or indirect, in this Agreement, nor shall any such member, official, or employee participate in any decision relating to the Agreement which affects his/her personal interests or the interests of any corporation, partnership, or association in which he/she is, directly or indirectly, interested. b. The Borrower warrants that it has not paid or given, and will not pay or give, any third person any money or other consideration for obtaining this Agreement. 684 of 777 City of Evanston – 2922 Central Street Grant & Loan Agreement P a g e | 9 XVIII. NON-LIABILITY OF CITY OFFICIALS AND EMPLOYEES No member, official, agent, legal counsel or employee of the City shall be personally liable to the Borrower, or any successor in interest in the event of any default or breach by the City or for any amount which may become due to Borrower or successor or on any obligation under the terms of this Agreement. XIX. BINDING EFFECT This Agreement, and the terms, provisions, promises, covenants and conditions hereof, shall be binding upon and shall inure to the benefit of the parties hereto and their respective heirs, legal representatives, successors and assigns. XX. AUTHORITY TO SIGN The Borrower hereby represents that the persons executing this Agreement on behalf of Borrower have full authority to do so and to bind Borrower to perform pursuant to the terms and conditions of this Agreement. XXI. COUNTERPARTS This Agreement may be executed by each party on a separate signature page, and when the executed signature pages are combined, shall constitute one single instrument. XXII. ENTIRE AGREEMENT, WAIVERS AND AMENDMENTS a. This Agreement and the Exhibits and references incorporated herein express all understandings of the parties concerning the matters covered in this Agreement. This Agreement integrates all of the terms and conditions mentioned herein or incidental hereto, and supersedes all negotiations or previous agreements between the parties with respect to all or any part of the subject matter hereof. b. Any waivers and/or amendment(s) of the provisions of this Agreement must be in writing and signed by the appropriate authorities of the City and Borrower. XXIII. NON-ASSIGNMENT The Borrower shall not assign the obligations under this Agreement, nor any monies due or to become due, without the City’s prior written approval, and Borrower and Borrower’s proposed assignee’s execution of an assignment and assumption agreement in a form approved by the City. Any assignment in violation of this paragraph is grounds for breach of this Agreement, at the sole discretion of the City Manager. In no event shall any putative assignment create a contractual relationship between the City and any putative assignee. 685 of 777 City of Evanston – 2922 Central Street Grant & Loan Agreement P a g e | 10 XXIV. NO WAIVER No failure of either the City or the Borrower to insist upon the strict performance by the other of any covenant, term or condition of this Agreement, nor any failure to exercise any right or remedy consequent upon a breach of any covenant, term, or condition of this Agreement, shall constitute a waiver of any such breach or of such covenant, term or condition. No waiver of any breach shall affect or alter this Agreement, and each and every covenant, condition, and term hereof shall continue in full force and effect. [Signature page to follow] 686 of 777 City of Evanston – 2922 Central Street Grant & Loan Agreement P a g e | 11 IN WITNESS WHEREOF, the City, and the Borrower have signed this Agreement as of the dates set opposite their signatures. “CITY” Dated: By: Name: Title: “BORROWER” Dated: By: Name: Title: ATTACHMENT: 1. Exhibit A – Legal Description of Property Return this form to: City of Evanston Director of Community & Economic Development 2100 Ridge Avenue Evanston, IL 60201 687 of 777 City of Evanston – 2922 Central Street Grant & Loan Agreement P a g e | 12 Exhibit A: LEGAL DESCRIPTION OF PROPERTY PARCEL 1: LOT 1, (EXCEPT THE W EST 20.15 FEET) IN BLOCK 1 IN ARTHUR T. MCINTOSH’S CENTRAL W OOD ADDITION TO EVANSTON BEING A SUBDIVISION OF PART OF FRACTIONAL SECTION 11, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PARCEL 2: A 30 FOOT STRIP EAST OF AND ADJOINING LOT 1 IN BLOCK 1 IN ARTHUR T. MCINTOSH’S CENTRAL W OOD ADDITION TO EVANSTON, VACATED BY ORDINANCE PASSED BY THE CITY COUNCIL OF CITY OF EVANSTON ON JUNE 1, 1943 AND RECORDED JUNE 10, 1943 AS DOCUMENT NUMBER 13089383, IN FRACTIONAL SECTION 11, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PIN: 10-11-201-027-0000 Commonly Known As: 2922 Central Street, Evanston, Illinois. 688 of 777 To: Chair and Members of the Economic Development Committee From: Stephen Griffin, Director of Community and Economic Development Paul Zalmezak, Economic Development Coordinator Subject: Discussion of Curt’s Cafe Date: October 18, 2012 Background Curt’s Café’s mission is to enable and empower ex-offenders and at-risk youth ages 16 to 22 to successfully reenter their community through life skill training, career coaching and job placement in the food service industry. Curt’s Café opened on April 23, 2012 in the former Casteel Coffee space at 2922 Central Street. As outlined in the attached proposal, Curt’s Café has trained four Evanston residents, and two Chicagoans. Evanston resident, Susan Trieschmann founded Curt’s Café in early 2012. Ms. Trieschmann founded, and was 25 year partner of Food For Thought Enterprise, a $20 million catering and Food Service Company in Lincolnwood, IL. Food for Thought caters to large, successful organizations such as the Art Institute and the Chicago Botanic Garden. Discussion Curt’s Café anticipated having 90% of costs covered from café sales by the end of the second year of operations. Ms. Trieschmann had originally planned to fund this two year start up period with federal funding. Because of a delay in receiving their 501c3 due to a federal filing back log, and Ms. Trieschmann’s desire to expedite the opening of the café in April to serve as many at risk youths before the summer months, the café opened without funding established. As a result, Curt’s Café is facing a financial crisis and anticipates having to close the business before the end of the year without an emergency infusion of capital of approximately $50,000. The table on the following page summarizes Curt’s Café’s outstanding debts and total cost of required improvements to put the company on a sustainable footing. Curt’s Café is five months behind on rent payments and owes several vendors, including the building contractor, approximately $32,000. In addition, to get the café to Memorandum 251 of 337689 of 777 a financially viable state, Ms. Treischmann estimates $15,000 in additional investment in kitchen and refrigeration to allow for cooking and food storage on site. Ideally, this buildout would have occurred prior to opening, but with the delay in 501c3 status, and eagerness to open before the warm summer months, Curt’s Café was launched without a fully functioning kitchen. Curt’s Café Financial Needs Summary Outstanding Debts Rent Owed (June - October)$22,645.00 Espresso Partners $649.87 Upper Midwest Gourmet September Invoice $450.26 Champion Heating $195.00 Salomen & Salomen $7,750.00 Subtotal $31,690.13 Required Improvements Kitchen Build Out $10,000.00 Walk In Repair $2,000.00 Electric Repair (outdoor lights, indoor kitchen)$3,000.00 Façade (1/2 could be paid by city of Evanston)$1,500.00 Subtotal $16,500.00 Total $48,190.13 Currently, there is practically no profit margin in Curt’s food sales to offset operation costs as Ms. Treischmann is paying retail prices for prepared foods as she is unable to cook on premises. Ms. Treischmann estimates Curt’s is operating at 50% of its capacity. Additionally, Curt’s Café’s training program is geared more to youth than experienced employees. Because the learning curve for the students is longer than anticipated due to their inexperience and lack of schooling while incarcerated, sales have been slower than anticipated. This meant delays in customer service for the first three months of business. Ms. Trieschmann has now trained volunteers to assist in customer service. It is anticipated during the discussion that Ms. Trieschmann will summarize Curt’s Café’s plan to get to a stabilized level of funding from sources other than the City. 252 of 337690 of 777 Request for Funding from the City of Evanston October 24, 2012 We are all familiar with the recent shooting and killing of an Evanston Township High School freshman. Violence among youth is a major concern for residents in Evanston. A solution that has been discussed is providing employment for at- and proven risk youth. Unfortunately, these youth have a difficult time finding employment. In the summer of 2011, local news reported that 73 juveniles were arrested for 113 offenses. Even a short period of confinement dramatically affects a youth's ability to thrive outside incarceration. Formerly incarcerated or at-risk youth are especially hard hit by unemployment. There is a need to provide services for these youth. The solution is to train these youth for employment and assist them in securing employment. This is paramount if these youth are to become functioning members of society. Curt’s Café’s is doing just that. Our mission is to provide job and life skills through training, career coaching and job placement in the food service industry for youth ex-offenders and at-risk youth(16 to 22 years old) to enable successful reentry into their community and to empower these youth to become capable, caring and confident adults. An intensive three-month training period is provided for each student that results in effective, long lasting results. The training will include four categories of L.I.F.E. skills: Living, Intellectual, Food Service, and Experiential. The project is the vision of Susan Trieschmann, an Evanston resident. She is the original owner and 25 year partner of Food For Thought Enterprise, a $20M annually catering and food service company in Lincolnwood, IL. Food for Thought caters to large, successful organizations such as the Art Institute and the Chicago Botanic Garden. Her background in the food service industry is immense. She has also been the chair and mediator as a volunteer for Restorative Justice Evanston. This experience exposed Susan to the cyclical problems that at-risk and formerly incarnated youth face. She saw that youth who had gotten in trouble legally had a very difficult time getting employment. This pushed them back onto the streets and further illegal activity that again got them into legal trouble. Susan recognized that her background in the food service industry provides a solution to this problem by training the youth for employment in the food service industry. Each year in this country we have thousands of youth in group homes or prisons with a recidivism rate of over 75%. A December 2011 NPR radio program noted that it costs tax payers $87,000 a year to incarcerate each youth. Steering just one high-risk teen away from a life of crime saves taxpayers $3 to $6 million in reduced victim costs and criminal justice expenses. Curt’s Café opened on April 23, 2012. Just ending our fifth month in operation we have raised close to $30,000 in donations and have an endowment of $10,000 set up in our name by a pastor at a local church. Of the $30,000 raised almost $14,000 came from local businesses, foundations and community organizations. We host meetings at the Café for non-profit and for profit organizations. We have been offered 15% and 50% of the sale of the current art work at the Café and there is a fundraiser next month by a local artist. The Evanston community has been very welcoming to us. Each week residents sign up to receive email updates from Curt’s Café. This list totals over 300 people. To date we have over 20 dedicated volunteers 253 of 337691 of 777 who help with ringing up sales and serving food; who are social workers and provide counseling to the students; who give talks about their careers or other educational topics; and we have over 40 volunteers waiting to get to work with the students. We work very closely with Youth Job Center which sends youth to be trained and underwrites the cost of these youths’ training. We have met several times with Y.O.U. and will begin programming with them in the next month. We have an ongoing relationship with Moran Center and they are our fiscal sponsor until our 501c3 non-profit status is approved. Additionally, we work with the Evanston Police Department as well as local probation and parole officers. We established goals in our planning phase prior to opening in April 2012. For 2012 - 2013, our goals are: 1. To open a nonprofit, training café, 2. To establish a board and increase the number of board members and board effectiveness, 3. To develop and expand our funding base, and to reduce funding needs by increasing sales revenue, 4. In spring of 2013, to review programming, successes and challenges, and identify new goals and objective for the future, 5. To train at least 25 youth annually. While we have only been operating for just over five months we have already experienced an amazing success with our students. Here are their stories: Ex Felon, 23 year old male, African American Job placed at Starbucks on Sherman Avenue and has been employed there for 2 1/2 months without incident. Has been actively looking for a studio apartment and with the help of the community from Curts Café has already secured much of his furniture. Ex Offender, in Alcohol and Drug Rehab, 21 year old male, Caucasian Very challenging background, struggling with many personal issues. Worked with a volunteer tutor at the Café to get into college which he did. Besides helping him with his math skills and helping him get into Truman College he was also able to break through much of his personal issues. Just last week the student received a 96 on his midterm and called to let us know of his success. Ex Offender, 20 year old male, African American After three months at the Café is now at Eco Cleaners in Evanston, working full time doing delivery services. We hope he will return to the Café to study for his GED, as he was only one month away from testing. He has benefits and will quickly move to a management position. Ex Offender, 21 year old male, African American Was just job placed at the Art Institute in Chicago in their new café. His goal is to become a security officer. From relationships built at Curts Café, he met a gentleman who lives in Evanston and works at the Art Institute. This man will be introducing him to the head of security at the Art Institute. He will have benefits in his current position in just one month. Ex Offender, 20 year old male, Latino Was struggling at the Café making changes in his life. After two months was unable to change his behavior and was no longer put on the schedule. Two customers at the Café just reached out to him and asked him to join them for lunch. They are retired gentlemen in the neighborhood and will work with him until he is ready to commit to positive changes in his life and be allowed back into the cafe. Currently we have two students working on their GED and will test in just one month; two students ready to place into full time positions; one student part time while he is going to alternative school in the afternoon; one student who will be “volunteering” to work off his community service so his altercation will not go onto his record; one student who recently got out of rehab and has been able to stay clean for three months, and nine students requesting to get into the program. We believe that these are dramatic results and are having a real impact. Making the total number of students that we have work with in the 254 of 337692 of 777 first five months 13. The first year is always challenging for a new business and especially in these tough economic times. Our ultimate goal is to have 90% of our costs covered from sales in the Café by the end of our second year. Our original plan was to receive the necessary funds to bridge this gap through federal funding but with the delay in receiving our 501c3 (due to their back log of files – we applied in December of 2011) this did not happen. We also thought we could get grants from private foundations. Unfortunately, foundations do not fund projects that have not started and/or have been in existence for a year. We realized that we had to start the program and obtain funders as we went. We anticipated that the students would learn the trade faster but, due to their lack of schooling while incarcerated, the learning curve has been longer than usual. This meant delays in customer service for the first three months of business. We now have trained volunteers who assist in customer service. Additionally, our training program has become geared more to the youth than traditional employees. We decided to open the Café in April so that we could get as many youth as possible off the streets in spring and summer. We currently have nine youth who would like to get into the program; without funding we are unable to accommodate new students. The money that we are requesting was spent to get students into the program before the spring and summer, recognizing that these are the times when youth get into trouble in our community. We have spent: Over $16,000 in stipends to pay students, $5,000 to provide students with computers and necessary equipment to take a GED class in house at the Café, and we have provided 15 students breakfast and lunch each day while in the program. We have received an in-kind donations of: A reduction in our rent totaling $14,000 year to date, GED classes from Oakton Community College free to our students including books. Our Executive Director has worked without salary saving over $29,000 and also without staff - until last week – the Café was run entirely by students and volunteers. We are requesting $50,000 worth of funding to help us continue these important services. If we are unable to secure the money requested it is likely that we will not be able to stay open through the fall. This leaves eight at-risk youth, who are currently being trained, out on the street again and would give no hope to the nine requesting to be in the program. The Executive Director has put up her personal finances to open the café and has secured it to this point. She has no more money available to her. This is a very important program which our at-risk youth need. Although our students have come from all sides of Evanston, the café has also proven to be a very important vehicle to help our north side community meet some of the wonderful youth from our south and west side community. With the city’s help we can continue to build this model, increase the number of students and the success of the program. 255 of 337693 of 777 RJ CAFÉ –0 CURTS CAFÉ Training atrisk youth in food service and life skills to enable them to successfully reenter and contribute to our community. Evanston, 2011 694 of 777 RJ CAFÉ –1 Index Executive Summary…………………………………………………………………………………3 Mission Statement, Motivation, Co-Directors Statistics…………..…………………………………………………………………………….4. 5. 6 General Crime Statistics Costs of Incarceration Means for Success Training Services /Product Overview / Measuring Success……………………………………7, 8, 9 L.I.F.E. Skills Job Placement Measuring Success Long Term Plans Marketing Plan…………………………………………………………………….……10, 11, 12, 13 How and Why Products Customers Competition Niche Management and Organization……………………………………………………………...…14, 15 Strengths of Management Team Café Team Additional Support Professional and Advisory Support Operational Plan….……………………………………………………..………………15, 16, 17, 18 Location Unemployment Insurance and Workers’ Compensation Licenses/Zoning/Insurance/Trademarks Personnel Accounting Processes Financial Overview and Opening Plan..………………………………………………..……..……18 Works Cited…………………………………………………………………………………..……19 Appendices……………………………………………………………………………………...…19 Resumes, Susan Garcia Trieschmann / Wilma Nachin Training Services and Product Overview Code of Ethics, Job & Life Skills Evaluation, Management Meetings Marketing Plan Sample Marketing Flyer, Sample Seasonal Menu Management and Organization Schedule, Team Members, Board of Directors Agreement, By-Laws Financial Overview Three Year Budget Supporting Document for Budget Opening Budget Detailed Opening Plan Documents Available Upon Request Detailed Opening Plan Detailed Job Descriptions Employee Manual Detailed L.I.F.E. Skills Program Detailed Kitchen Training Program Note: All Quotes cited at end of document 695 of 777 RJ CAFÉ –2 THE NAME “RJ CAFÉ” The name RJ Café is used throughout this proposal but will not be the name of the Café. It was a name we have used since the inception based on Restorative Justice but the name is owned by Lettuce Entertain You Enterprise. Our BOD voted on the name “Curts Café, Cultivating Unique Restaurant Training” and we opened the Café with that name on April 20, 2012. WHAT MEASURES ARE USED TO ASSESS “AT-RISK”? “Youth have been defined as “at risk” with a variety of different indicators, including having limited reading proficiency, having experienced abuse or trauma, having a disability or illness, or having exhibited behavior problems. Measures of family risk include poverty, a low level of parental education, a large number of children, not owning a home, single parenthood,5 welfare dependence, family dysfunction, abuse, parental mental illness, parental substance use, and family discord or illness. Measures of community risk might include rates of poverty, crime, unemployment, or teen parenthood in the community. http://www.childtrends.org/Files/DefiningAtRisk%5B1%5D.pdf. Research to Results; Child Trends, October 2006. Our definition of at-risk includes youth that are being released from the juvenile home in Chicago, in group homes around the Chicagoland area or youth that have been identified as showing signs of potential incarceration. “The transition of young people ages 24 and younger from juvenile and adult correctional settings back into schools, families, communities, and society at large—a process termed youth re-entry—is one of the critical justice policy issues currently confronting the United States.” http://yvj.sagepub.com/content/2/1/3.short. Youth Violence and Juvenile Justice; Youth Development and Reentry. July 2009. 696 of 777 RJ CAFÉ –3 Executive Summary RJ CAFÉ Mission Statement Provide job and life skills training, career coaching, and job placement for youth ex-offenders and at-risk youths (ages 16 – 22) in order to enable successful reentry into their community. Empower youth to become capable, caring, and confident individuals able to positively re-engage with their community. Motivation Our passion for supporting youth fuels our motivation to offer at-risk youth opportunities that may not have been available to them as they were growing up. Our passion for restorative justice practices fuel our motivation to provide services that will enable at-risk youth and youth ex-offenders to make better life choices and become solid contributing members of society. The concept of restorative justice involves practices that help individuals to be accountable for their offenses and learn from the choices they have made, as well as help them make positive decisions in the future. Using that philosophy while teaching work and life skills will ultimately allow the youth to learn from their past but move successfully towards their future. RJ Café “Steering just one high-risk delinquent teen away from a life of crime saves society $3M to $6M in reduced victim costs and criminal justice expenses, plus increased wages and tax payments over the young person’s lifetime.” “Each year, more than 10M people enter US jails, most returning home within a few weeks. Our study of the experiences in the year after release of 491 adolescent males and 476 adult women returning home from New York City jails shows that both populations have low employment rates and incomes and high re-arrest rates.” Through positive work experience and mentoring and offering youth a chance to change their lives RJ Café will become the tool that is used to move youth from crime to success. RJ Café Process Establish a facility to teach all aspects of restaurant and food service, business, and life skills. Model excellence and balance in life, work, and community involvement. Promote philosophy of fair trade, local and sustainable products, and healthy lifestyle choices. Foster respect, compassion, and integrity while embracing the philosophy of restorative justice. Introduce youths to available Evanston services and support systems while introducing the Evanston community to the youths in a positive light. Establish job placement opportunities for graduates of the program. Engage youths in a neighborhood with minimal or no gang activity, while providing new perspectives, new opportunities, and new connections. Co-Directors Susan Trieschmann, a founding owner of Food For Thought Enterprise, supports the business and operations of RJ Café. She brings over 35 years' experience in food service operations and management. Her entrepreneurial spirit supports the vision and the financial stability of RJ Café while her restorative justice background supports the integrity of the training and teaching. Her network of contacts will provide leads for placement of graduates of RJ Café. Wilma Nachsin, CCC, PHR, offers an extensive background as a Human Resource Executive and Professional Life & Career Coach. Her skills in organizational development, HR policies and procedures, training, employee relations, and team building provide the structure for staff development and productivity. Her knowledge of life & career coaching, resume writing, and interviewing are the foundation for placement of staff graduates into the workforce. Wilma is also the author of two cookbooks. See Appendix for Co-Directors Full Resumes 697 of 777 RJ CAFÉ –4 I. Statistics GENERAL AND EVANSTON SPECIFIC CRIME STATISTICS The United States currently incarcerates a higher share of its youth population than any other country in the world. The U.S. incarceration rate–753 per 100,000 people in 2008–is presently about 240 percent higher than it was just 30 years ago. Illinois ranks first in gang members per capita, with 8 to 11 gang members per 1,000 residents, mainly residing in Cook County. Many gangs overflow from Chicago into Evanston, recruiting youth members and expanding their networks into Evanston. Non-violent offenders make up over 60 percent of the prison and jail population. Non-violent drug offenders now account for about one-fourth of all offenders behind bars, up from less than 10 percent of the prison and jail population in 1980. “Nearly 100,000 juvenile offenders are released annually from custody facilities following adjudication or conviction; arguably all (are) candidates for re-entry programs." According to the Bureau of Justice Statistics (BJS) study of 15 states, more than two-thirds of prisoners released from incarceration were re-arrested, and more than half returned to prison within three years of their release. A research survey tells us that the average age of the committed youth is 15.7 years; this translates into having spent (on average) more than 8% of their lives since birth in a correctional facility. More specifically, given that the average age at first arrest is 12.8 years, committed juveniles have spent a far greater proportion (possibly more than one-third) of their teenage years in custody. Most incarcerated youths are males, African American or Hispanic, and nonviolent offenders. About half of them lived primarily in a single-parent family while growing up. About one-fourth of them have a sibling, and about one-fourth have a father who has been incarcerated. Most of the teens have not completed 8th grade, and excluding alcohol, two-thirds report regular drug use. In 2007, official juvenile arrest statistics showed that while African Americans younger than 19 years of age account for only 17% of the general population, they accounted for 51% of the juvenile violent arrests and 32% of the juvenile property arrests. (Puzzanchera, 2009). It is observed in nearly all juvenile justice systems in the United States that youth of African American or Hispanic descent enter, and stay, in the system with much greater frequency than white youths. Although Evanston statistics are not as dramatic as Chicago, Evanston is still being influenced by the activities in Chicago. In the summer of 2011 (June 11 – Sept 5) Evanston youth were arrested for more than 70 violations. In three years Evanston reports over 200 arrests during the summer month for youth with over 50 of the violations for “other criminal offenses” rather than low level retail theft or curfew violation. Of course, these are only the youth arrest, not all youth that had police contact or were not caught. COSTS OF INCARCERATION Fiscal Costs It reportedly costs about $78,000 to incarcerate each individual youth for one year in the state of Illinois. In comparison, three to six months of multisystem therapy cost between $6,800 and $10,000 per youth compared to tuition at the University of Illinois cost of just over $10,000 per youth. RJ Café will work with 12+ youths throughout the first year, at a cost of approximately $6,000 each, and 18 – 20 youth the following years. 698 of 777 RJ CAFÉ –5 Evanston is also spending unnecessary money on the youth that are coming out of a detention situation. Between parole officers, outreach workers, and police officers our city resources are being tapped into because of the recidivism rate of youth that come out of the system. If we give the youth an opportunity to make money legally and build work skills and life skills the resources we are using to arrest them can be much better spent. The outreaching potential to their individual communities is not as easily monitored but no less important. Often having at least one person show hope and success in a family can help bring the other members of the family into a better position. It has been calculated that a reduction by one-half in the incarceration rate of non-violent offenders would lower correctional expenditures by $16.9 billion per year, and would return the U.S. to about the same incarceration rate we had in 1993 (which was already high by historical American and international standards). The large majority of these savings would accrue to financially squeezed state and local governments, amounting to about one-fourth of their annual corrections budgets. As a group, state governments could save $7.6 billion, while local governments could save $7.2 billion. A review of the extensive research on incarceration and crime suggests that these savings could be achieved without any appreciable deterioration in public safety. Through vigorous job placement programs and prudent use of parole, state officials state that they have cut the prison population by 7,500, or about 15 percent, over the last four years, yielding more than $200 million in annual savings. Michigan spends $56 million a year on various reentry programs, including substance abuse treatment and job training. Evanston has been very progressive about their adjudication process, have trained most of their youth officers in restorative justice, and have been using victim offender mediation for their low level cases for 4 years but there are still youth that are not being served. They are being sent to group homes in the Chicagoland area or to the juvenile detention home in Chicago (child prison). Evanston also has a high rate of truancy in the high school of 3,200 youth and with truancy often comes delinquent behavior and ongoing offenses. Since 2001, the federal government has cut funds for job training by more than 1.5 billion. Having a job reduces the risk of re-arrest for young men and women; therefore, reductions in job training funding and programs may ultimately impose higher costs on taxpayers. In 2011 we are seeing many middle aged people out of work. They are applying for jobs that are entry level just so they can put food on their table. Because of that, youth with a conviction and record will have an even harder time finding work. Human Costs Even a relatively short period in confinement dramatically affects a youth’s ability to thrive outside the facility. For example, in a brief period of time, committed youth could connect with a gang in the facility, and membership in this criminal organization could dramatically affect their behavior after release. The national overall jobless rate is 9.4 percent, but various studies have found unemployment rates of 50 percent or higher for former prisoners, nine months to one year after their release. Statistics for young men who are an average age of 17 years old one year after release from prison: Negative Effects Mean annual income from jobs and government benefits $4,733 yearly; Re-arrest rate of 47%; Positive Effects Employment reduced the likelihood of re-arrest by two-thirds; and Health insurance coverage was associated with lower re-arrest rates. 699 of 777 RJ CAFÉ –6 Most high schools discourage re-enrollment of students returning from jail. State law bans people with a history of incarceration from dozens of occupations and employers consistently and legally discriminate against applicants with a history of incarceration. Almost 60% of the released youths returned to the juvenile justice system or were committed to the adult correctional system. Only 25% of them enrolled in school, and fewer earned a high school completion document after exiting custody. Employment rates for these youth were disturbingly low, averaging less than 30%. MEANS FOR SUCCESS “An exorbitant amount of money is dedicated to incarcerating people,” said Nancy LaVinge, director of Justice Policy Center at the Urban Institute. “There are ways you can go about reducing the number of people incarcerated. The best way to help them successfully integrate into society and become independent, law-abiding citizens is to make sure they get a job.” The restaurant and food catering industries consistently remain the largest-growing and mass-hiring businesses in the United States, with a reported 130,000 new jobs in 2011. These new positions are largely entry level and provide career opportunities for both lateral and vertical movement within the industries. Most jobs are part-time and have few education requirements, while offering a wide range of opportunities for troubled youths. The food service business is the third largest industry in the country, and 21% of food service employees are made up of youths ages 16-19. This number continues to grow, on average, faster than any other industry in the country. Post-release employment and job income were associated with lower re-arrest rates, less drug dealing, and less heavy drug use of young men, as well as lower rearrest rates and lower heavy drug use for women. Several studies show that post-release employment reduces recidivism, drug use, and crime. For people leaving incarceration, employment is critical. It provides income for basic needs, structures daily life so as to reduce the temptation to use drugs or engage in crime, and reduces the pressure to earn money through illegal activities. In this study, income from illegal activity was one of the strongest correlations of rearrest. Some research shows that vocational training and employment, especially better-paying and higher quality jobs, reduce re-incarceration. Analysis of arrest data from a Direct Minority Contact (DMC) Action Network site in Peoria, Illinois revealed a disproportionately high number of arrests for aggravated battery. On closer inspection, it was found that many arrests resulted from fights at school. Following implementation of alternative conflict strategies, arrests for African American youths dropped 43% in 1 year. Vocational rehabilitation counselors, facility treatment and education staff, and community-based agencies are key partners to implement the successful community re-integration process. Transition plans are developed to focus on, and complement, the strengths, barriers, interests, and life goals of each youth. Services are not the same for each youth; instead, the Transition Specialists (TS) make decisions and connections with each youth based on information and guidance provided by the youth, parole officer and family or guardians, as well as other community agencies. Participants in programs similar to this have demonstrated positive results. At two, four, and six months following a youth’s release from a correctional facility, approximately 68% of all participants in similar programs are positively engaged in school and/or employment, and have NOT returned to youth or adult correction facilities. Catalyst Kitchens in Seattle, WA has assisted in the implementation of many programs with food service and at-risk youth. The organizations interviewed at a 2011 summit in Chicago have success rates between 82% and 90% with just two and three years of operations. 700 of 777 RJ CAFÉ –7 II. Training Services and Product Overview L.I.F.E. SKILLS L. Life Skills The goal of Life Skills is to help the trainees learn personal resilience and to learn how to help themselves and become positive contributors in their own lives, their families, their futures, and their communities. This training will be integrated into overall food service training, and will take place by sharing experiences and stories while doing prep work in the kitchen, working through challenging issues at the end of the day, and meeting with Community Mentors and Team Members. Money awareness and fiscal responsibility o Visit to a banking facility o Savings programs, interest-bearing accounts, positive relationship with bankers Library resources o Library cards; review of many services and resources offered by libraries o Computer access, research assistance, books, magazines, movies, events, and lectures Evanston Social Service Agencies o Research and understand the many resources and support agencies available in Evanston o Meet counselors and support staff from local agencies Anger management o Learn how to understand where anger comes from and deal with disappointment and anger o Work on moving anger into action Career discovery and exploration o Foster productive career research tapping into goals, and initiatives to reach those goals. o Research skills required for career opportunities and how to achieve those skills I. Intellectual Skills The goal of developing Intellectual Skills is to help the trainees learn transferable skills that can be used in businesses other than food service, such as filing, computer basics, customer service, and phone work. These skills will be taught on the food line, in the kitchen and dish area, and in the office. Possessing these skills will open up a wider range of job opportunities, and including these skills and abilities will enhance their resumes as they move to new positions in the workforce. Commitment to Education o Requirement to achieve GED or equivalent; support provided. Basic Computer skills – types of computers, Microsoft Office software, social media tools, computer as a research tool o Career research in technology and other industries Basic Math skills – cash counting, recipe costing, basic overview of profit & loss statements o Money basics along with addition, subtraction, multiplication, and division Basic Reading skills– Reading and sharing books, articles, and written resources o Lifelong learning and love of reading offer great distractions when life seems overwhelming o Self-confidence building through mastering reading material Basic English Skills – Grammar, punctuation, spelling, vocabulary, sentence structure, letter writing o Writing letter to someone they are angry with, a family member, a friend who is still incarcerating can not only teach basic English skills but can also help with self awareness and personal discovery. 701 of 777 RJ CAFÉ –8 Basic Marketing skills – Presentation and food items or products in the café o Communication and sales skills for functioning in society. Enhance personal and professional success. F. – Food Service The goal of Food Service Skills is to help the trainees learn basic food service skills, healthy nutrition, and cost-effective cooking. Most of the items served in the Café will be made from scratch, and not be premade, processed foods. Counter Service Skills – cash handling, customer service, table service, and order taking o Sandwich preparation and customer service skills can be transferred to jobs at any quick- service restaurant or coffee shop Culinary skills – three levels of cooking experience o Basic culinary skills: basic ingredients prep, workspace and time schedule organization, product identification, sanitation, meat slicing, front line preparation o Basic food preparation techniques: baking, weighing, dips, muffins, cookies, chicken, bacon, specials, portion control, culinary math o Soups, sauces, specials development and design, prep list writing, catering production Sanitation Certification Completion – Job security; intellectual skills, life skills, culinary skills integrated for successful completion of certification program o Sanitation certificate completion sets the trainees apart from most entry-level restaurant workers who have not earned this credential, thereby increasing employment options Wait Staff Skills – Table service, larger events, and special requests. Bartending certification might be an option, if appropriate upon exploration of employment leads Dish and Repair Skills – Very basic café repairs, dish station, bus station o Stocking foods and supplies, café and kitchen cleaning, dish work, basic café repairs. Knowledge of building repair work opens up occupations outside of the restaurant industry. E. Experiential The goal of Experiential Learning is to help the trainees learn to flourish as solid contributing members of society. Café Managers will work with trainees to provide positive experiential opportunities in the Café as well as the community. Trainees will be exposed to cultural, educational, scenic, etc., possibilities in their neighborhoods and beyond. The goal is to inspire the trainees to dream of bigger futures for themselves and their families. “Field trips” is an example of experiences that will be offered to trainees as well as graduates, if appropriate, to continue their learning process. Field Trip Proposals: Volunteer monthly at a soup kitchen o Provides opportunities to assist others who have greater disadvantages, and give back to the community Explore new restaurants: Accompany a volunteer mentor to new restaurants with a variety of styles, from quick service to sit-down service o Encourage the trainees to bring new ideas to the café and feel empowered by their knowledge. Volunteer mentors will be given money to pay for the meals. The trainees will report back about their experiences Visit two community outreach programs (with family or friends if possible) o Peace marches, parades, community picnics, outdoor concerts, etc. are designed to build community in Evanston. Feeling connected to the community transforms the community into a home. 702 of 777 RJ CAFÉ –9 Attend a play, concert, or theater event o Expand awareness of theater and cultural events, resulting in the discovery of new areas for work, study, or leisure Highlight a new discovery in Evanston o Share a newly discovered park, social service, sports activity, or lakefront viewing area with other trainees and café staff. Builds competencies in knowledge of Evanston resources See Appendix II: Sample Training Initiative – Code of Ethics, Job and Life Skills Evaluation, Daily Management Meetings, Sample Job Description. JOB PLACEMENT After successfully graduating from the training program, at approximately three months time, each graduate will be placed in a restaurant, catering company, staffing company such as “Service Is Us”, hotel food service or other food service entry level job. If the trainee has not embraced the food service industry during their time at RJ Café they will work with the staff to develop other job skills to make them a viable staff member at another type of business. Because RJ Café plans to open more Café in the future the graduates will be welcome to apply for line supervisor positions or even Chef/Management positions once they have been employed for one year at another location. MEASURES OF SUCCESS There will be many different categories measured in order to identify the success of the training program. These measurements will constantly evaluated and will evolve as the program and the trainees evolve. At the beginning of the program the following will be measured: • Recidivism rate of trainees o Six months, one year, two years, three years • Youth crime rate in Evanston • Job retention of trainees o Six months, one year, two years, three years • Educational growth of trainees (g.e.d., community college, university) • Personal growth of trainees during training time and after graduation o Ability to communicate about feelings, challenges, needs o Ability to establish and maintain positive relationships • Educational skills while in training o Computer, math, English, strategic thinking • Job skills LONG TERM PLANS RJ Café is designing all of its products, training and café, so the concept can be easily duplicated. The idea of “scaling” this model to make it larger to accommodate more youth on each shift has been discussed and will be reviewed after the first year. The idea of smaller and more intimate working conditions for the at-risk youth has also been discussed as a more successful model and will also be reviewed. 703 of 777 RJ CAFÉ –10 III. Marketing Plan HOW and WHY – Identified in two ways – marketing of café and marketing of training program. CAFÉ RJ Café will be promoted and advertised to people in Evanston and the greater Chicago area through a variety of cost-effective methods such as local newspapers, organizational newsletters, social media and public service announcements. A comfortable amount of money has been budgeted to properly market the Café through these traditional outlets. The fact that the Café is a training facility for at-risk or re-entering youth will not be mentioned in the primary part of any marketing materials, in an effort to maintain privacy and respect for the personnel. It will have a small space at the bottom of everything or a tag line identifying its purpose to socially conscious consumers but it will not be the highlighted part. TRAINING PROGRAM Trainees will initially be referred through probation officers and social service agencies in Evanston. As the program grows and develops, volunteers will be trained to meet with the youth while still incarcerated, to motivate them to engage in activities that will prepare them for a change in lifestyle when they are released. This part of the program is projected to begin during the 2nd year of business. PRODUCTS CAFÉ The café menu will be simple and casual: all foods will be prepared with the finest quality ingredients available and, whenever possible, will be purchased from local merchants such as farmers' markets. The menu will change seasonally, so the trainees are able to experience a wider variety of foods and cooking techniques. All foods, including shaved meats, soups, salads, and specials, will be prepared in-house. Gourmet coffees, such as cappuccino, will be served, along with freshly baked pastries. The service will be casual café style/quick service, but once a month a formal dinner will be prepared and the guests will enjoy black tie service. The customer service will focus on attention to each and every detail possible, from restaurant cleanliness to giving the diner, even one who is in only for a cup of coffee, the feeling of being welcomed into a home with friendliness and respect. TRAINING PROGRAM An extensive three-month training period will be provided for each trainee. This age group is very vulnerable and easily influenced, and we believe this three-month training period will result in effective, long lasting results. The training will include four categories of “L.I.F.E” skills: Living, Intellectual, Food Service, and Experiential. 704 of 777 RJ CAFÉ –11 CUSTOMERS CAFÉ Initially, customers will all be drawn from the Evanston community. As the café staff and trainees are trained and the program becomes more widely known, we expect customers to come from Chicago and other surrounding communities. Morning Customers: During the morning hours (7:30 a.m. – 9:30 a.m.), people going to work and dropping kids at school will be the primary customers. If RJ Café is able to secure the location they have been researching which has public parking spaces available, which in Evanston is very rare it will be the only coffee shop in Evanston that has parking which will make is easier and more accessible for customers. If we are able to secure the location mentioned above, which is directly across from the police department, much of our morning business will be people working the early shifts at the police department. RJ Café must be located close to a public transportation “L” station so our young staff is able to get to work which will also make it easy for people who live in the surrounding apartment buildings to stop on their way to work. There will be early morning business from parents driving their children to nearby schools (Lincoln School and Nichols Middle School), who might stop in for a quick breakfast and a cup of coffee. Late Morning Customers: Between the hours of 9:30 a.m. – 11:30 a.m., members of various community groups who are looking for meeting space will frequent the café. Groups such as “Mommy and Me”, playgroups, senior citizens, and members of community groups who have no meeting spaces of their own, will be invited to come in, make themselves at home, and purchase beverages and refreshments. Afternoon Customers: In the afternoon hours between 11:30 a.m. – 2:00 p.m., the café will serve people from local businesses, the police department, local homes and apartments and Churches. Northwestern University college students will also stop in for a healthy, quick meal between classes. RJ Café will offer a casual yet professional environment, with friendly customer service and reasonable prices. Café staff will be trained in caring customer service strategies, such as welcoming guests when they arrive, wishing guests good day when they leave, and remembering the names and special requests of guests who are regular customers. Mid Afternoon: From 3:00 p.m. – 4:00 p.m., the café will offer a “Happy Hour” featuring freshly baked cookies, special pricing, and smaller portions for primary school students. Parents picking up their children from school or activities and office workers who require an afternoon boost will find a friendly atmosphere and healthy snacks. Evening Customers: This is also an area that will be developed with the second cycle of staff or in a second or third year of business. Between the dinner hours of 5:00 p.m. – 7:30 p.m., the café will offer a few hot menu items along with the regular menu. All food items will be available for purchase as quick and easy take- out meals for customers who walk past the Café on their way home from the “L” station, or from work in a local office building. The trainees will work in two eight-hour shifts daily in order to allow time for classroom learning along with food service training. The café will be open Monday – Saturday and will be closed on Sunday. The long-term plan is to allow groups who meet regularly (knitting clubs, drumming circles, book groups, etc.) to reserve meeting space in the evenings. The environment in the café will be changed slightly throughout the day to appeal to the differing needs of the consumers. This will be accomplished through a variety of marketing ideas. For instance, in the early morning, the café will air music that is mellow and upbeat to encourage a positive start to the day. For the mid-morning customers, the café will offer a “senior special” (discounted menu item for adults who are 705 of 777 RJ CAFÉ –12 seniors) and play classical or oldies-style music. During early afternoon hours, the music will change to appeal to a younger crowd, and in the mid-afternoon the music will once again be mellow and "easy listening" to create a relaxed environment for doing homework or visiting with friends. These strategies will be subtle and will encourage different groups to frequent the Café. TRAINEES Two categories of end-users benefit from the L.I.F.E. Training offered through RJ Café: Trainees – trainees will be encouraged, guided, and supported by social workers, social service agencies, community team members, and RJ Café Managers to become engaged members of the community. The trainees will be taught basic living skills to help them navigate life on a day-to-day basis, in addition to learning the skills necessary to be able to handle life’s many challenges, such as temptations, threats, disappointment, and anger. Trainees will be paid a stipend for their work, in addition to participating in activities designed to foster mentoring relationships, build skills, and create supportive friendships. Therefore, the trainees will receive support financially, as well as mentally and emotionally, throughout their training program in the café. The Restaurant Industry – the trainees will be equipped to apply for entry-level restaurant work upon graduation from the program. Entry-level restaurant workers are in demand and are not competing with new graduates from the many cooking schools and culinary who are seeking upper-level positions. This enables café graduates to apply for restaurant positions that are essential, but very difficult to fill. Our restaurant research has shown that entry-level employees with basic skill sets are very much needed and will be welcomed into the industry. COMPETITION CAFÉ There are cafés in the city of Evanston, but none similar to the RJ Café. The café competition is either franchised businesses with minimal personality and customer service, or underfunded “mom and pop” type cafés that sells primarily coffee but little in the way of food items for lunches or dinners. These are known only as coffee shops, not lunch cafes. Café Competition – mileage based on RJ Café address at 1459-1463 Elmwood Avenue, Evanston, Illinois: PotBelly 630 Davis Street, Evanston .35 miles Bagel Art 615 Dempster, Evanston .37 miles Kafein 1621 Chicago Ave, Evanston .40 miles Bat 17 1709 Benson, Evanston .46 miles Jimmy Johns 824 Clark, Evanston .50 miles Panera Bread 1700 Sherman, Evanston .60 miles Fusion 1741 Sherman, Evanston .64 miles Cosi 1740 Sherman, Evanston .64 miles TRAINING There are no direct competitors for the training aspect of the Café. Four well-known and successful organizations with similar programs exist in the city of Chicago and provide services to Chicago adults and youth. Two of these programs work exclusively with homeless adults (Inspiration Café, Café Too); one is a very small organization that works primarily with homeless and at-risk youths (Blue Sky Bakery & Café); and one very large organization works with at-risk adults who are 18 year olds and older (Greater Chicago Food Depository). 706 of 777 RJ CAFÉ –13 NICHE CAFÉ The niche for the RJ Café will be in its: Unique caring customer service Superbly delicious foods Welcoming café ambience and comfort Creative and changing menus Fresh, sweet and savory baked goods Restorative justice philosophies and ideals will be featured on the café brochure and menus. However, the fact that the Café is a training facility for at-risk or re-entering youth will not be highlighted in any marketing materials in an effort to maintain the privacy and respect for the personal lives of the trainees. Bat 17 is the closest café competitor from the above list, and appeals to a completely different segment of the community. Bat 17, in contrast to RJ Café, is known for its bar business, and offers a very high-priced menu with unique and flavorful sandwiches and oversized portions. TRAINING Evanston, Illinois is located only 10 miles from downtown Chicago, and has the feel and the presentation of a large city in terms of racial, economic, and age diversity. The majority of the 75,000+ residential population falls between the ages of 25-34; however, trends show that the number of elderly people are declining as the number of youth on the rise; the youth population ages 15-19 has become the second largest demographic group in Evanston. African American and Hispanic individuals comprise nearly 40% of Evanston’s population, and in terms of wealth, the gap between the wealthy and those in poverty remains more or less at 40%, with an average household income around $64,000 and 64% of residents currently in the workforce. 75% of the minority population, mostly African American, grows up in a single parent household and studies show that this can increase the chances of violence, drug use, and gang-related behavior. With Illinois leading the nation in gang members per capita, and Chicago gangs spilling into Evanston, the number of gangs and gang-related issues continue to grow in our communities. Through L.I.F.E. TRAINING, RJ Café will give youths the attention, focus, and opportunities needed to break this cycle and offer an escape from what appears to be the fate of many of our youths. Although there are job placement offices and social service agencies within Evanston, none offers the hands-on training, skills, experience, and job placement results that the RJ Café will provide. There is also no training program in Evanston that combines the LIFE coaching along with trade trainings. See Appendix III: Sample Marketing Flyer, Sample Seasonal Menu 707 of 777 RJ CAFÉ –14 IV. Management and Organization Opening Team The opening management team will consist of Wilma Nachsin, Susan Trieschmann, an executive chef, and a café line supervisor. All four managers are dedicated to working as many hours as required to ensure the café services and programs run smoothly and effectively. After the first few months of operation, the café will run with regular shifts in order to prevent traditional restaurant burnout, and also to encourage continual mentoring and training during normal working hours. Wilma Nachsin will work primarily with the café staff on training to build experiential and daily living skills, and establishing life and career goals. Wilma will work daily with café staff to help them maintain attendance, professional motivations, and social skills. Susan Trieschmann will work as a support for the front of the house café staff and the kitchen café staff. She will concentrate on teaching customer service skills and food quality. She will work daily to ensure that the systems set up for cash sales and closing paperwork are understood and maintained. Executive Chef will work in the back of the house, teaching recipe development and perfecting menu items, as well as working the line during peak times to ensure quality of product served to customers. The executive chef will work daily on controlling food cost, minimizing waste, and maintaining productivity as required to meet profit margins. Line Supervisor will work in the front of the house with café staff focusing on serving foods efficiently and respectfully, and maintaining cleanliness in and around the café. The line supervisor will work daily on closing paperwork, ordering procedures, and café operations. Trainees – there will be 4 trainees daily in a capacity of café and learning center. The trainees will consist of youths labeled at-risk or youth ex-offenders, who are returning to the community from the prison system or detention centers. The trainees will be required to work 6 days/week, for a total of 40 hours each week, with the goals of exposing the youths to the possibilities of creating new and satisfying lives and futures for themselves and their families. The café staff will be encouraged to take full advantage of, and be fully engaged in, everything that the training program has to offer. The workweek for trainees will consist of 32 hours training as cooks, counter staff, register workers, baristas, and bus staff; and 8 hours a week working on skills in the L.I.F.E. Training programs. Community Partners and Volunteers will work with the trainees on the various aspects of the LIFE Training program. In Evanston we have wonderful organizations designed to help youth with mentoring, legal, social and emotional issues, etc. The organizations, however, are all struggling financially so the Café will offer them a space to work with their youth, when required, as well as our trainees so a natural partnership is formed. With the support of those existing organizations along with community volunteers the Café and training program will be fully staffed and supportive to the trainees. Mentors will be used to support each trainee as they continue to grow as individuals and in their particular fields. If they have decided that the restaurant industry is of interest to them we will try to partner them with someone in the industry. If they feel another area interests them we will try to find a mentor in that particular field or with the capacity to help the youth in whatever way they need help. 708 of 777 RJ CAFÉ –15 STRENGTHS OF MANAGEMENT TEAM In all restaurants, cross training is one of the keys to success, because the flow of business cannot always be predicted, and in general, staff is more fluid than in other industries. The two founders of RJ Café are already trained in restaurant accounting, payroll, cooking, and social service outreach. Ms. Nachsin has a background in human resources management, is a professional life and career coach, and is currently obtaining her Master of Arts Degree in Counseling. Ms. Trieschmann has an extensive background in food service management and is a trainer in Restorative Justice practices. Both Ms. Nachsin and Ms.Trieschmann are committed to the success of the entire program and will continue to learn and develop skills in all areas. This will allow for flexibility and support in the day-to-day Café operations. The Executive Chef and Line Supervisor will be hired with the goal of training them in all facets of the Café and L.I.F.E Training programming. They will be hired first and foremost for their contribution to the training program and goal of working and mentoring at- risk youth, but the vision of a success and sustainable Café will be equally important. CAFÉ TEAM The daily café team will consist of two to three management staff, 3 daily trainees, 1 line supervisor and at least one volunteer. The trainees will each be required to work six days/week, for a total of 40 hours/week, with the goal of keeping the youths engaged and involved in the program as much as possible. Their workweek will consist of 32 hours working as cooks, counter staff, register workers, bus staff, baristas and dishwashers, and 8 hours working on the remaining skills in the L.I.F.E. Training Program. CONTINUED SUPPORT FOR TRAINEES One meal will be provided to café staff every day, even if they are scheduled to be away from work. This is to encourage them to come to the café on their days off, interact with the other trainees, volunteers, service providers and café managers, and maintain a positive, forward-focused attitude regardless of any less- supportive influences in their lives. While participating in the training program they will be encouraged to bring their families (6-person maximum) into the café once a month for a free meal; family members may eat at the café at any other time for half-price. When each café trainee graduates from the program, he/she may continue to receive a free meal once a week and a free family meal (6-person maximum) once a month. This is to encourage graduates to maintain the positive relationships they built while in the training program, and to stay in contact with people who will support them and their new lives and career goals. This will also allow the management team to track success and sustainability. All trainees who graduate will be entitled to use the services of the social workers and social service agencies that provided services to them during their tenure at the Café. These agencies will be housed in offices on the café premises on scheduled days, so that current trainees or trainees who have graduated, may have easy access to social services. PROFESSIONAL AND ADVISORY SUPPORT A professional Board of Directors is established to help guide RJ Café as social enterprise with self- supporting opportunities. The Board of Directors will consist of no less than two restaurant professionals, one community member, one marketing expert, one accountant, one non-profit expert, two youth, and one business professional. 709 of 777 RJ CAFÉ –16 The accounting firm of Brown, Kaplan & Liss, LLP has agreed to serve as the official accounting firm for RJ Café. Based in Evanston, BK & L has many years of experience handling the accounting needs for restaurants. BK & L maintains a very active community presence, and includes team members who are community leaders who participate in civic organizations like Rotary International and the Evanston Chamber of Commerce. Their employees also serve on the boards of organizations like Connections for the Homeless, the Evanston Soccer Association, and Turning Point, among others. Chase Bank will serve as the official bank for RJ Café. Although Chase is a larger entity it has local roots and is well represented in Evanston. It also has many branches so daily deposits will be easy to handle, so there is not a lot of cash held at the Café. Chase bank is also in the forefront of businesses that are offering a competitive rate for the credit card needs of the Café. Attorneys with the law firm Katten, Muchin, & Rosenman have agreed to provide pro bono legal services for the RJ Café. Jonathan Baum is the firm’s Director of Pro Bono Services, and will be coordinating their efforts. Mr. Baum is a resident of Evanston. See Appendix IV: Café Staff Members – Positions, Rotations, Mentoring, Sample Schedule – Board of Directors Agreement, By-Laws V. Operational Plan LOCATION Location for RJ Café is possibly one of the most important components for the success of the program. Many of the youths who are currently incarcerated or at-risk are from the south or west side of Evanston. There are many competing gangs in these areas that will hold strong ties to our staff. For this reason, we plan to secure a location that is outside of the gang-affiliated areas. The location listed in this proposal has most of the desired requirements for RJ Café: It is across the street from the Evanston Police Department, which will help build relationships with and respect for our superior team of police officers and parole officers. It will also suggest an environment of safety for café managers and customers. It has 17 parking spaces, which will allow for quick pickup of take-out food (note: easy parking is generally not available at Evanston restaurants and is often a deterrent to eating in our community). It is one story, which is very important because this provides the capacity for full ventilation. The space will be available to teach the café staff many different aspects of cooking. o All foods will be made from scratch in the café, providing the training opportunities to learn the extensive skills needed to secure employment after graduation. It is upscale and welcoming without being too sophisticated or overpriced. It has a great outdoor area that can be used for al fresco seating and to teach basic agricultural processes. Studies have proven that gardening enhances skills in empathy, nurturing, and patience. It has enough space for a training area, a private counseling area, a small but effective kitchen space, enough seating for twenty guests, three offices, and perhaps a conference room for business and community use. The goal of the conference room is to bring people into the lives of the café staff in an unstructured way, allowing them to hear different types of conversations, learn about different industries, and embrace other non-profits and groups in need. The last requirement is to be located in a high volume foot traffic area, which this location is not. It is exactly one block off of Sherman Avenue, the main street that runs through Evanston. Although this 710 of 777 RJ CAFÉ –17 may be seen as a disadvantage, we believe that the parking spaces will attract customers who are driving into town to meet for a meal and/or parents with children who need convenient parking. PLEASE NOTE – THIS LOCATION HAS BEEN AVAILABLE FOR RENT FOR 4 MONTHS AND WILL PROBABLY NOT BE ON THE MARKET FOR LONG. UNEMPLOYMENT INSURANCE AND WORKERS’ COMPENSATION In Illinois, if a person works 30 shifts and quits, the business may be liable for unemployment benefits. This can be a challenge in the food service industry because of often-transient staff. The trainees at RJ Café will be offered at stipend daily, rather than coming on as regular staff members. Our attorney is researching the best way to structure our hiring practices and contracts with trainees so that we minimize our liability for unemployment benefits. LICENSES / ZONING / INSURANCE / TRADEMARKS RJ Café will comply with all government requirements, including licenses, food service sanitation certifications, zoning restrictions, and insurance coverage. Approval has been received from the Mayor of Evanston, along with her commitment to work with our team on zoning and licenses. If we find a suitable location that is not currently zoned for restaurant use, we are confident that our request for any zoning changes necessary will not be questioned. PERSONNEL The first and second cycles of training programs will run with three café managers, 1 line supervisor and four trainees. These numbers will be reevaluated and, if needed, adjusted after the program has been in place for a short period of time. The long-term goal is for the café to run with four café managers and eight trainees at all times. This is not typical of restaurant staffing levels. However, the additional staff time is needed to allow teaching and training opportunities for trainees to succeed in learning restaurant and kitchen skills, participating in life and career coaching programs, and achieving job placement goals. Managers of similar programs emphasize that teaching kitchen skills to non-cooks takes much more time and involves a much higher food cost due to mistakes. Many of our café staff will need to review basic math skills before they are able to work with recipes or handle cash registers. However, the program is designed to start trainees on basic kitchen skills training, such as knife skills and cooking terminology, while learning basic math skills. Trainees will be recruited by referral from Evanston Juvenile Parole Officers, Evanston Social Workers, Evanston Social Service Agencies, and personal requests from families whose youths are currently incarcerated. When families make requests for RJ Café to interview their youths after year one, café managers or volunteer team members will interview the youths while still incarcerated to encourage him/her to make the decision to participate in the program before being released, to prepare for successful re-entry into the Evanston community. As the RJ Café training program develops, this will become the preferred method of recruiting café staff, but during the initial opening phase, we are not sure about getting the youths involved until the program is successfully up and running. The trainees will earn approximately the equivalent of minimum wage minus tax deductions (currently $8.25 in Illinois) for the first thirty days, which is the introductory dedication period. Once they have shown commitment to the program, to learning job skills, to changing their lives styles, and to making decisions for their future, wages will be slightly increased. Upon graduating to a new skill level the staff will be evaluated for yet another raise in their stipend. This pay structure, while not common in the restaurant industry, is 711 of 777 RJ CAFÉ –18 designed to serve as a means of motivation to help the café staff feel empowered and recognized for their accomplishments. It is our hope that when program graduates are placed in jobs outside of RJ Café, they will start their new positions earning pay rates higher than minimum wage. While in the program, the café staff will be encouraged to establish savings programs and consider donation contributions as they envision their future financial management goals. ACCOUNTING PROCESSES Café customers will pay for food items with cash or debit/credit cards only. Catering event planners will be required to pay 90% of the final invoice in advance, with the balance of 10% due and payable at the time of food pick-up or drop-off. Each catering customer will be required to sign a guarantee of payment and provide a credit card number to insure the final 10% payment. We expect minimal or no accounts receivables. Accounts payable invoices will be paid promptly to maintain professional working relationships with vendors. We expect to pay café invoices and expenses promptly; this should enable us to negotiate lower costs and/or extended payment times. Because many of our vendors will be local merchants, smaller in size but unique in products, we will often be required to pay upon delivery, which will affect our cash flow while lowering our accounts payable. VI. Financial Overview and Opening Plan RJ Café intends to build its business so it is primarily financed through customer sales in the café. A minimal amount of additional funding will be required to fund staffing and materials for the training programs. We anticipate that these expenses will be higher in the first year but will be substantially reduced as the cafés reputation builds, catering sales increase, and wholesale items are marketed and distributed. The attached financial reports show the decreased dollar amounts required in grant funding by year two and three, with the hopes to eliminate the need for grant funding by year four. The financial reports include the salary for an employee who will manage grant proposals, and fundraising through events and individual donations. Full disclosure will be available on all money that comes into the café. The need for this position will be reevaluated in year three to determine its continued need. See Appendix V: Financial Overview and Opening Plan, Three Year budget, Supporting Document for Budget, Opening Budget, Detailed Opening Plan VII. Documents Available Upon Request Detailed Job Descriptions Detailed Training Program Employee Manual 712 of 777 RJ CAFÉ –19 VIII. Appendices I. Executive Summary a. Resumes – Wilma Nachsin and Susan Garcia Trieschmann II. Training Services and Product Overview a. Sample Training Initiative i. Code of Ethics ii. Job and Life Skills Evaluation iii. Sample Daily Management Meetings III. Marketing Plan a. Sample Marketing Flyer b. Sample Seasonal Menu IV. Management and Organization a. Sample Schedule b. Board of Directors Agreement c. By-Laws V. Financial Overview and Opening Plan a. Three Year Budget b. Supporting Document for Budget c. Opening Budget d. Detailed Opening Plan IX. Works Cited Beck, A., J. Karberg, and P. Harrison. "Prison and Jail Inmates at Midyear 2001." Department of Justice, Bureau of Justice Statistics., 2002. Web. Bullis, M., Yovanoff, P., Mueller, G., & Havel, E. (2002). Life on the “outs.” Examination of the facility‐to‐community transition of incarcerated youth. Exceptional Children, 69, 7‐22. Fredenberg, Dr. Nicholas. "Coming Home From Jail: The Social and Health Consequences of Community Reentry for Women, Male Adolescents, and Their Families and Communities." American Journal of Public Health 95.10 (2005). Print. Hughes, T., and D. Wilson. "Reentry Trends in the United States." Washington, DC: U.S. Department of Justice, Bureau of Justice Statics., 2003. Web. Nellis, Ashley, and Brad Richardson. "Getting Beyond Failure: Promising Approaches for Reducing DMC." Youth Violence and Juvenile Justice 3rd ser. 8 (2010). Print. Schmitt, John, Kris Warner, and Sarika Gupta. "The High Budgetary Cost of Incarceration." Center for Economic and Policy Research, June 2010. Web. "States‐help‐ex‐convicts‐find‐jobs‐to‐keep‐them‐from‐returning‐to‐prison." The Corrections Reporter ‐ Brought to You by Syscon Justice Systems, 27 Jan. 2011. Web. Synder, Howard N. "Youth Violence and Juvenile Justice, Vol2 No. 1." (2004). Sage Publication. Web. 713 of 777 Curt's Café Amortization Schedule Loan Amount 9,095$ Interest Rate 4.00 # of Months 24 Two Year Amortization Monthly Payment ($394.95) Payment # Start Balance Int. for Month Payment End Balance 1 9,095.00 ‐ ‐ 9,095.00 2 9,095.00 ‐ ‐ 9,095.00 3 9,095.00 ‐ ‐ 9,095.00 4 9,095.00 ‐ ‐ 9,095.00 5 9,095.00 ‐ ‐ 9,095.00 6 9,095.00 ‐ ‐ 9,095.00 7 9,095.00 ‐ ‐ 9,095.00 8 9,095.00 ‐ ‐ 9,095.00 9 9,095.00 ‐ ‐ 9,095.00 10 9,095.00 ‐ ‐ 9,095.00 11 9,095.00 ‐ ‐ 9,095.00 12 9,095.00 ‐ ‐ 9,095.00 13 9,095.00 30.32 (394.95) 8,730.37 14 8,730.37 29.10 (394.95) 8,364.52 15 8,364.52 27.88 (394.95) 7,997.45 16 7,997.45 26.66 (394.95) 7,629.16 17 7,629.16 25.43 (394.95) 7,259.64 18 7,259.64 24.20 (394.95) 6,888.89 19 6,888.89 22.96 (394.95) 6,516.90 20 6,516.90 21.72 (394.95) 6,143.68 21 6,143.68 20.48 (394.95) 5,769.21 22 5,769.21 19.23 (394.95) 5,393.49 23 5,393.49 17.98 (394.95) 5,016.51 24 5,016.51 16.72 (394.95) 4,638.29 25 4,638.29 15.46 (394.95) 4,258.80 26 4,258.80 14.20 (394.95) 3,878.04 27 3,878.04 12.93 (394.95) 3,496.02 28 3,496.02 11.65 (394.95) 3,112.73 29 3,112.73 10.38 (394.95) 2,728.15 30 2,728.15 9.09 (394.95) 2,342.30 31 2,342.30 7.81 (394.95) 1,955.15 32 1,955.15 6.52 (394.95) 1,566.72 33 1,566.72 5.22 (394.95) 1,176.99 34 1,176.99 3.92 (394.95) 785.97 35 785.97 2.62 (394.95) 393.64 36 393.64 1.31 (394.95) 0.00 No Payments Year OneRepayment Period714 of 777 715 of 777 716 of 777 717 of 777 718 of 777 719 of 777 720 of 777 721 of 777 722 of 777 723 of 777 724 of 777 725 of 777 726 of 777 727 of 777 728 of 777 729 of 777 730 of 777 731 of 777 732 of 777 733 of 777 734 of 777 735 of 777 736 of 777 For City Council meeting of December 10, 2012 Item O2 Business of the City by Motion: Façade Improvement for Bramer Animal Hospital For Action To: Honorable Mayor and Members of the City Council From: Steve Griffin, Director, Community and Economic Development Johanna Nyden, Economic Development Coordinator James Furey, Economic Development Specialist Subject: Approval of Financial Assistance through the Façade Improvement Program for Bramer Animal Hospital (1021 Davis Street) Date: November 29, 2012 Recommended Action: The Economic Development Committee and staff recommend approval for financial assistance for a façade improvement project for Bramer Animal Hospital, located at 1021 Davis Street (PIN: 11-18-302-030-0000) on a 50/50 cost sharing basis. At its November 28, 2012 meeting, the Economic Development Committee voted in support of a recommendation to City Council to fund this project in the amount of $10,000 for this project contingent on the applicant obtaining a bid from an Evanston- based contractor. A bid for this façade project from an Evanston based contractor has been obtained and is attached to this packet. Funding Source: The funding for this assistance is recommended to come from the Economic Development Fund’s Business District Improvement Fund (5300.65522). Fiscal Year 2012 Budget allocated a total of $147,000 for this account of which $75,000 was designated for the Façade Improvement Program. To date a total of $39,442 has been obligated from this account for façade improvement projects. Two additional façade projects (totaling $17,947) are under consideration by the City Council (Bramer Animal Hospital and Chicago’s Home of Chicken & Waffles) for a portion of the remaining funds available for façade improvement projects. Summary: The façade improvement project proposed by Bramer Animal Hospital for the 1021 Davis Street commercial property includes the purchase and installation of new pinned letter signage with backlighting, new front doors, new windows, and minor brickwork, front concrete, and parapet repair (where needed). All of these projects are eligible under the guidelines of the program. Memorandum 737 of 777 Page 2 of 2 As a sustainable measure, the contractor will only use materials containing recycled content on the project. Additionally, where possible, the contractor will retain existing materials for reuse on the building. The project will also only use materials produced within 500 miles of Bramer Animal Hospital. Lighting upgrades will feature high- efficiency lamps. The new doorways will comply with ADA regulations. Hagedorn Family, LLC is the property owner and according to the Cook County Treasurer’s office, the property owner is in good standing with their property taxes. Legislative History: At its November 28, 2012 meeting, the Economic Development Committee recommended funding of this project (8-0) to City Council contingent on the applicant obtaining a bid from an Evanston-based contractor which the applicant has successfully obtained. Attachments: Application Estimates Plat of Survey with legal description Before photos of property Image of Proposed Plans for Property Construction Drawings 738 of 777 City of Evanston | Community & Economic Development Department | Economic Development Division p: 847.448.8100 | economicdevelopment@cityofevanston.org Page 1 of 8 Applicant Information Applicant Name: Applicant Address: Applicant Phone:Applicant Email: Business Name (if applicable) Applicant is: Property Address Year Property Was Constructed Is this Property a Historic Landmark? Property Information Property Owner Information (If Applicant is not Property Owner) Owner Name: Owner Address: Owner Email: Is the Property Currently for Sale? Owner Phone: Facade Improvement Program Application The purpose of this program is to improve the appearance of commercial buildings located throughout the City of Evanston. The program addresses the facade, the exterior portion of a building facing the public right-of-way, in order to remedy deteriorating property conditions and to generate business for Evanston's commercial areas. For further details on this program, review the Program Guidelines and the Program Agreement. INSTRUCTIONS: The following are required to be considered for participation in the Facade Improvement Program: · This completed application (Submit this application via email to jfurey@cityofevanston.org OR deliver to the Economic Development Division at 2100 Ridge Ave, Suite 3600). · Three estimates for each proposed scope of work (Send via email to jfurey@cityofevanston.org). · If tenant is the applicant, letter of support from property owner indicating he/she is supportive of the project and has reviewed the terms and conditions of the Program. (Sent via email to jfurey@cityofevanston.org). To determine if your property is a historic landmark or in a historic district visit the City of Evanston's Learn About My Place: http://www.cityofevanston.org/AboutYou/?name=whoami&Cmd=whoami&User=1&house_number=&street_id=&Submit=Submit Hagedorn Family LLC...James E. Hagedorn 1021 Davis Street 857-864-1700 jehdvm@gmail.com Bramer Animal Hospital Ltd Property Owner 1021 Davis Street 1920's No No Print Form 739 of 777 City of Evanston | Community & Economic Development Department | Economic Development Division p: 847.448.8100 | economicdevelopment@cityofevanston.org Page 2 of 8 Business Information - Ground Floor Uses Length of Store Frontage (feet): Length of Store Frontage (feet): Number of Years Business at this Location Date of Lease Expiration: Name of Business Owner (First, Last) Business Name: Business #1 Note: If more than five (3) businesses are included in your facade improvement project, please submit a typed attachment to economicdent@cityofevanston.org. Number of Years Business at this Location Name of Business Owner (First, Last) Business Name: Date of Lease Expiration: Business #2 INSTRUCTIONS: Provide information on businesses located on the ground floor of the property that will be included in Project. Number of Years Business at this Location Name of Business Owner (First, Last) Business Name: Date of Lease Expiration: Business #3 Length of Store Frontage (feet): Please include a brief description of the business: Please include a brief description of the business: Please include a brief description of the business: 35 80Jan 1, 2013 James E. Hagedorn DVM Bramer Animal Hospital Ltd Bramer Animal Hospital has provided veterinary services in this location since the mid 1920's. We provide veterinary care for dogs and cats including wellness, diagnostics, hospitalization and surgery. 740 of 777 City of Evanston | Community & Economic Development Department | Economic Development Division p: 847.448.8100 | economicdevelopment@cityofevanston.org Page 3 of 8 Summary of Work at Property What type of improvements are you planning to make? Check all that apply: Doors PaintingWindows Tuckpointing Lighting Other Describe if "Other" Checked Signage Provide a narrative of your proposed project. Include information on portions of the building that will be improved and what particular work activities will be completed. Provide a narrative of sustainability measures that will be employed in this project. Provide a narrative of how your proposed project will improve accessibility at your building. Minor brickwork, front concrete, parapet repair (where needed). The facade will be updated with improved windows, doors, lighting and a new sign. Interior improvements include a new waiting area, bathroom, and conference/exam room. This work involves only the front of the building. Low VOC paints and adhesives for better indoor air quality. Materials from within a 500 miles radius and have recycled content. Upgrading lighting to a high efficiency lamp and layout. Reusing as much materials as possible to minimize waste. Cleaning and re-using existing HVAC duct work, where possible. The bathroom will be wheelchair (ADA) accessible and the front of the waiting area more open which facilitates accessibility. All door/entry thresholds will comply with ADA. All new millwork will comply with ADA. 741 of 777 City of Evanston | Community & Economic Development Department | Economic Development Division p: 847.448.8100 | economicdevelopment@cityofevanston.org Page 4 of 8 Click to upload image #3 of property Click to upload image #2 of property Click to upload image #1 of property Photos of Property INSTRUCTIONS: Please follow one of the options below for including current photos of the portions of the building you are proposing to improve. OPTION 1: Upload images in the spaces provided below. OPTION 2: Print color copies and submit them with your completed application. OPTION 3: Submit photos as ONE (1) pdf attachment when you send your completed application via email. 742 of 777 743 of 777 City of Evanston | Community & Economic Development Department | Economic Development Division p: 847.448.8100 | economicdevelopment@cityofevanston.org Page 8 of 8 "I certify that all of the information contained in this document, all statements, information, and exhibits that I am submitting for the property listed in this form under 'property information' is true and accurate and to the best of my knowledge. I certify that I have reviewed the Program Guidelines and Program Agreement form associated with the City of Evanston's Facade Improvement Program." Agreement of Understanding Digital Signature of Applicant: Insert Date: To submit your application, send the following to the Economic Development Division: -This completed Application Form -Copies of Color Photographs -Copies of all bids for proposed work Return to: Economic Development Division Attn: Jim Furey 2100 Ridge Avenue Evanston, IL 60201 or jfurey@cityofevanston.org Aleksandr D. Vaysman Aleksandr D. Vaysman 2012.11.13 15:35:00 -06'00' Nov 13, 2012 Print Form 744 of 777 December 4, 2012 Alex Vagsman The Dobbins Group 11 East Illinois Street Ste 600 Chicago, IL 60611 Preliminary Construction Budget Proposal Interior Alterations for Bramer Animal Hospital 1021 Davis Street Evanston, Illinois 60201 The following is a line item construction budget based on The Dobbins Group architecutral drawings dated 11/5/12 for Job #1042: General Conditions/Demolition: $ 2,500 Interior demolition, debris removal, temporary partitions and closures Masonry: $ 9,700 Masonry demolition and modifications steel columns and beams, painting masonry Storefront: $12,300 Thermally broken aluminum frames, tempered thermal pane glass and doors and break metal corners Electrical: $ 6,400 Removal of existing electrical, new piping and wiring, devices and lighting per plan Plumbing: $ 7,600 Removal of existing fixtures, trenching and new cast iron waste, new waste, vent and water, fixtures per plan Mechanical: $ 4,700 Removal of existing ductwork, installation of new ductwork, registers, diffusers and thermostat 745 of 777 Dobbins Proposal Job #1042 Page 2/2 Carpentry: $10,150 Install partitions, doors, frames & hardware, floor tile and base, acoustical ceiling and paint Project Management & Supervision: $ 8,000 15% of construction services Total Construction Services $61,350 Allowances: Permits, bonds, insurance & fees $ 2,500 Protective Canopy $ 1,500 Signage (as per plan) $ 5,000 Exclusions: Any roof repairs or maintenance Any repairs or maintenance to areas outside designated construction (N.I.C.) Protections of stored or installed products Respectfully Submitted, John J. Leineweber Renaissance Realty & Construction, Inc. 830 Madison Street Evanston, IL 60202 746 of 777 Strategic Project Planning architecture | interiors | construction CHICAGO | LAKE FOREST 173 East Laurel Avenue Lake Forest, Illinois 60045 T: 847.295.0225 F: 847.295.1344 www.dobbinsgroup.com November 12, 2012 Dr. James Hagedorn Bramer Animal Hospital 1021 Davis Street Evanston, Illinois 60201 RE: Bramer Animal Hospital Construction Proposal Dear Jim, The Dobbins Group is pleased to provide you this construction proposal to construct your proposed Phase I improvements to your Animal Hospital located at 1021 Davis Street in Evanston. Phase I improvements constitute the Facade Upgrades and the Front of the Hospital Remodeling. The costs are based on the drawings dated November 6, 2012. The proposed costs are as follows: Façade Upgrade $39,560 Front of the Hospital Remodeling $35,250 These cost include all of the work required excluding the following; Building Permit, Sidewalk Closure permit, Architecture/Engineering, Telecommunications, Veterinary Specialties, and Extreme Winter Conditions. Further detail can be provided if requested. We are very excited about the project and feel uniquely qualified to assist you given our familiarity with your requirements and our wide ranging design/build capability. We are prepared to start work at the beginning of January and look forward to getting started. We have included a signature block below to authorize the work to commence while a more formal agreement is prepared. Should you have any questions, don’t hesitate to call. Sincerely, ________________________________ Authorization to Proceed W. Thomas Dobbins Jr. President ________________________________ The Dobbins Group Date Strategic Project Planning LLC cc: A. Vaysman, E. Bauer, File 747 of 777 748 of 777 749 of 777 750 of 777 751 of 777 752 of 777 753 of 777 754 of 777 755 of 777 756 of 777 757 of 777 758 of 777 759 of 777 760 of 777 For City Council meeting of December 10, 2012 Item O3 Business of the City by Motion: Façade Improvement for Chicken & Waffles For Action To: Honorable Mayor and Members of the City Council From: Steve Griffin, Director, Community and Economic Development Johanna Nyden, Economic Development Coordinator James Furey, Economic Development Specialist Subject: Approval of Financial Assistance through the Façade Improvement Program for Chicago’s Home of Chicken & Waffles (2424 Dempster Street) Date: November 29, 2012 Recommended Action: The Economic Development Committee recommends financial assistance for a façade improvement project for Chicago’s Home of Chicken & Waffles, located at 2424 Dempster Street (PIN: 10-24-100-029-0000) on a 50/50 cost sharing basis. At its November 28, 2012 meeting, the Economic Development Committee recommended funding of this project to City Council in the amount of $7,947. Funding Source: The funding for this assistance is recommended to come from the Economic Development Fund’s Business District Improvement Fund (5300.65522). Fiscal Year 2012 Budget allocated a total of $147,000 for this account of which $75,000 was designated for the Façade Improvement Program. To date a total of $39,442 has been obligated from this account for façade improvement projects. Two additional façade projects (totaling $17,947) are under consideration by the City Council (Bramer Animal Hospital and Chicago’s Home of Chicken & Waffles) for a portion of the remaining funds available for façade improvement projects. Summary: The façade improvement project proposed by Chicago’s Home of Chicken & Waffles for the 2424 Dempster Street commercial property includes the purchase and installation of new signage. The property is owned by Tonya Van Dyke Johnson who is also the proprietor of Chicago’s Home of Chicken & Waffles. The signage is to be installed on the north and west exterior walls of the building. The signage will be back-lit and feature individually channelized letters. Signage is an eligible project under the guidelines of the façade improvement program. Request for assistance is solely for Memorandum 761 of 777 Page 2 of 2 signage and installation. The electrical work necessary for lighting the signage is outside the scope of work of this request. Chicago’s Home of Chicken & Waffles has obtained three written bids for this façade project however none of them are from an Evanston-based business. Evanston currently does not have a sign company that makes these types of signs. Chicago’s Home of Chicken & Waffles was before the City Council on May 14, 2012 requesting financial assistance in the form of a $200,000 loan from the City of Evanston. The loan request was to serve as gap financing as part of a public-private partnership along with First Bank and Trust of Evanston and private equity provided by the owner of Chicago’s Home of Chicken & Waffles. On May 14, 2012 the City Council approved their request for a $200,000 loan at 5.75% interest over a five year term, 20 year amortization, and six month interest only payments. The loan was funded from two sources; $125,000 from the Economic Development Fund and $75,000 from the Community Development Block Grant. According to the Cook County Treasurer’s office, the property owner is in good standing with their property taxes. Legislative History: At its November 28, 2012 meeting, the Economic Development Committee recommended funding of this project (5-3) to City Council. Attachments: Application Estimates Plat of Survey with legal description Before photos of property Image of Proposed Plans for Property 762 of 777 763 of 777 764 of 777 765 of 777 766 of 777 767 of 777 768 of 777 769 of 777 770 of 777 771 of 777 772 of 777 773 of 777 774 of 777 775 of 777 776 of 777 777 of 777