HomeMy WebLinkAbout04.23.12
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, April 23, 2012
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee meets at 7:15 p.m.
City Council meeting convenes immediately after the conclusion of
the P&D Committee meeting
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Rainey
(II) Mayor Public Announcements and Proclamations
“Drinking Water Week – May 6-12” and Presentation of Art Contest Winners
“Public Service Week, -- May 6-13”
“Stand Against Racism Day – April 27, 2012”
“Day of the Children/Day of the Books – April 30, 2012”
(III) City Manager Public Announcements
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
(VI) Consent Agenda: Alderman Rainey
(VII) Report of the Standing Committees
Administration & Public Works - Alderman Burrus
Planning & Development - Alderman Holmes
Human Services - Alderman Grover
City Council Agenda April 23, 2012 Page 2 of 7
4/19/2012 4:38 PM
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of April 10, 2012
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 04/08/12 $2,626,600.56
(A2) City of Evanston Bills FY2012 through 04/24/12 $1,675,266.00
(A3.1) Approval of Contract with Municipal Sales, Inc. for 2012 Sewer Root
Treatment (Bid 12-112)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2012 Sewer Root Treatment to Municipal Sales, Inc. (P.O. Box
4743, Queensbury, NY) in the amount of $33,706.15. Funding will be provided by
the Sewer Fund Account 7400.62461, which has a budget of $215,000.
For Action
(A3.2) Approval of Contract with HD Supply Waterworks for 2012 Fire Hydrants
(Bid 12-114)
Staff recommends that City Council authorize the City Manager to execute a
contract for the purchase of Fire Hydrants with HD Supply Waterworks (29950
Skokie Highway, Lake Bluff, IL) in the amount of $62,010. Funding will be
provided by the Water Fund Account 7115.65055, which has a budget of
$150,000.
For Action
(A3.3) Approval of Contract for Purchase of Trees and Planting Services Through
the Suburban Tree Consortium
Staff recommends that City Council authorize the City Manager to execute a
contract for the purchase of 250 trees and planting services for 100 trees from
Suburban Tree Consortium (STC) in the amount of $61,129. Funding for these
purchases is provided by an Emerald Ash Borer (EAB) Grant for Urban Forest
Restoration in the amount of $16,115, and by the Parks/Forestry Division
Account 3525.65005 with a budget of $80,000.
For Action
City Council Agenda April 23, 2012 Page 3 of 7
4/19/2012 4:38 PM
(A3.4) Approval of Contract Renewal for the 2012 Summer Food Service Program
with Open Kitchens Inc. (Bid 11-01)
Staff recommends that City Council authorize the City Manager to execute a
contract for renewal of the 2012 Summer Food Service Program agreement with
Open Kitchens Inc. (1161 West 21st Street, Chicago, IL) in the not-to-exceed
amount of $2.3869 per lunch, or an estimated budget total of $86,500. This is a
reimbursement program in which the total amount of reimbursement the City will
receive is dependent upon the number of lunches served.
For Action
(A3.5) Approval of Northeastern Illinois Public Safety Training Academy (NIPSTA)
2012 Membership Dues
Staff recommends approval of payment of the 2012 Fire and Public Works
membership fees in the amount of $25,042 to Northeastern Illinois Public Safety
Training Academy (NIPSTA) (2300 Patriot Blvd, Glenview, IL). Funding for this
membership is provided by Fire Department Account 2305.62360 with a budget
of $33,900 for both the Fire and Public Works Departments.
For Action
(A3.6) Approval of Single Source Renewal of Police Service Agreement with
Motorola
Staff from the Police Department recommends authorizing the City Manager to
execute renewal of the annual single source Service Agreement with Motorola,
Inc. (1309 East Algonquin Road., Schaumburg, IL) for the amount of $57,818.07.
The Agreement is effective from April 1, 2012 through December 31, 2012.
Funding will be provided by the Emergency Telephone System, Service
Agreements & Contracts Account 5150.62509 with a budget of $76,000.
For Action
(A3.7) Approval of the Purchase of Twenty (20) Replacement Vehicles from Currie
Motors
Staff recommends that City Council authorize the purchase of twenty (20)
replacement vehicles for various departments in the amount of $441,689.54 from
Currie Motors (9423 W. Lincoln Hwy., Frankfort, IL). Funding will be provided by
the Equipment Replacement Fund Account 7780.65550.
For Action
(A3.8) Approval of Contract Award for 2012 Water Main Replacement and Capital
Improvement Fund Street Resurfacing Project to Glenbrook Excavating &
Contracting Inc. (Bid 12-126)
Staff recommends that City Council authorize the City Manager to execute a
contract for 2012 Water Main Replacement and Capital Improvement Fund
Street Resurfacing Project with Glenbrook Excavating & Contracting Inc. (20389
Weiland Road, Prairie View, IL) in the amount of $2,997,045.66. Funding will be
provided by the Water Fund $2,603,528.56 (733086.65515); Sewer Fund
$122,970 (7420.65515); and CIP Street Resurfacing Fund $270,547.10
(415857.65515).
For Action
City Council Agenda April 23, 2012 Page 4 of 7
4/19/2012 4:38 PM
(A3.9) Approval of Contract Extension for Hot Mix Asphalt (Bid 12-34)
Staff recommends City Council approval of a one-year contract extension for the
purchase of 500 tons of modified hot mix asphalt at a cost of $52.00 per ton and
300 tons of modified hot mix binder at the cost of $44.00 per ton to Arrow Road
Construction dba Healy Asphalt (3401 South Busse Road, Mt. Prospect, IL) for
FY 2012 for a cost of $39,200. Funding will be provided by the FY 2012 General
Fund Street and Alley Account 2670.65055 in the amount of $31,200; the Water
Fund Account 7115.65051 in the amount of $4,000; and the Sewer Fund Account
7400.65051 in the amount of $4,000.
For Action
(A3.10) Approval of Crack Sealing Contract
Staff recommends City Council approval of a contract extension with the
Municipal Partnering Committee to award the 2012 Crack Sealing Contract to the
lowest responsive and responsible bidder, North Suburban Asphalt Maintenance
(8733 West Madison Drive, Niles, IL) in the amount of $50,000. Funding will be
provided by the General Fund Street Maintenance Account (2670.62509), which
has $75,000 budgeted for FY 2012.
For Action
(A4) Resolution 34-R-12 Authorizing a Contract with Alfred Benesch & Company
for Bridge Street Bridge Project Phase II Design Engineering (RFQ 10-25)
Staff recommends approval of Resolution 34-R-12 authorizing the City Manager
to sign the Local Agency Agreement with the Illinois Department of
Transportation (IDOT) and a Phase II Design Engineering Services Agreement
with Alfred Benesch & Company (205 North Michigan Avenue, Chicago, IL) for
Federal Participation for the Bridge Street Bridge Phase II Engineering Contract.
Funding will be provided by the Capital Improvements Fund Account 415885 in
the amount of $248,805, for which the City will be reimbursed $199,044 by the
IDOT Highway Bridge Program Funds.
For Action
(A5) Ordinance 40-O-12 Increasing One-Day Liquor License Fees
Staff recommends approval of Ordinance 40-O-12 amending fees for one-day
liquor licenses. Approval of the proposed ordinance would increase fees for all
one-day liquor license classifications by 50%. This ordinance will implement
revenue enhancement fee increases which were included in the City’s approved
FY2012 Budget
For Introduction
City Council Agenda April 23, 2012 Page 5 of 7
4/19/2012 4:38 PM
(A6) Ordinance 46-O-12 Increasing Minimum Penalties for General Non-Parking
Ordinance Violations
Staff recommends approval of Ordinance 46-O-12 amending minimum fines for
general C-Ticket / Administrative Adjudication violations (non-parking ordinance
violations). Approval of the proposed ordinance would increase the minimum
penalty for general C-Ticket / Administrative Adjudication fines by $10. This
ordinance will implement revenue enhancement fee increases which were
included in the City’s approved FY2012 Budget
For Introduction
(A7) Ordinance 32-O-12 Authorizing the City Manager to Execute an Assignment
of Real Estate Contract for the Purchase of Real Property at 1223-1225
Chicago Avenue, Evanston
Staff recommends that City Council approve Ordinance 32-O-12, authorizing the
City Manager to execute an assignment of a real estate contract for the purchase
of real property at 1223-1225 Chicago Avenue, Evanston. The acquisition of the
property at 1223-1225 Chicago Avenue is recommended to support the parking
needs at the new Trader Joe’s development at 1211 Chicago Avenue. This item
was introduced at the March 19, 2012 City Council meeting. This item was held
over at the March 26, 2012 and the April 10, 2012 City Council meetings. Staff
recommends that this item be continued until a Special City Council
meeting on April 30, 2012.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Resolution 35-R-12 Reserving $7, 076,170 of the City’s Bond Volume Cap
Allocation for the Year 2012 for Single Family Housing and the
Industrial/Commercial Revenue Bond Program
Staff recommends adoption of Resolution 35-R-12, which reserves the City’s
right to issue $7,076,170 in tax exempt bonds under the bond volume cap
allocation. This Resolution must be adopted by May 1, 2012. By filing the
Resolution, the City prevents the State of Illinois from using Evanston’s bond
volume cap throughout Illinois for eligible purposes.
For Action
(P2) Ordinance 42-O-12 Granting a Special Use for a Commercial Indoor
Recreation Facility at 2125 Ashland Avenue
Zoning Board of Appeals and City staff recommend the adoption of Ordinance 42-
O-12 granting a special use permit for the operation of a Commercial Indoor
Recreation Facility at 2125 Ashland Avenue. The applicant has complied with all
zoning requirements and meets all of the standards of a special use for this
District. CrossFit e-Town will only offer personal strength and conditioning in
individual or small group classes.
For Introduction
City Council Agenda April 23, 2012 Page 6 of 7
4/19/2012 4:38 PM
(P3) Ordinance 36-O-12 Granting a Major Variation and Special Use Permits for
the for a Planned Development and Drive-Through Facility Located at 635
Chicago Avenue (“Walgreens”)
Plan Commission and City staff recommend the adoption of Ordinance 36-O-12,
granting planned development approval, a special use permit for the proposed
drive thru (replacing the existing drive thru) and approval of a major variation for
the proposed new Walgreens at 635 Chicago Avenue. Zoning Board of Appeals
recommends approval of the special use for the drive thru and recommends
denial of the major variation.
For Introduction
(P4) Ordinance 38-O-12 Amending Various Portions of the City Code Relating to
Bed & Breakfast Establishments
The Plan Commission recommends amending the Zoning Ordinance to modify
the regulations concerning bed and breakfast establishments. The Commission
and its Zoning Committee considered the recommended changes proposed in
Ordinance 38-O-12 during several meetings.
For Introduction
HUMAN SERVICES
(H1) Resolution 29-R-12 Accepting the Evanston Environmental Association’s
“The Evanston Ecology Center: A Roadmap to Financial Self-Reliance”
Staff recommends adoption of Resolution 29-R-12 accepting the Evanston
Environmental Association’s “The Evanston Ecology Center: A Roadmap to
Financial Self-Reliance” and committing to its implementation.
For Action
APPOINTMENTS
(APP1)For Reappointment To:
Commission on Aging Wayne Heimbach
Commission on Aging Barbara Roberts
Human Relations Commission Lori Ecker
Plan Commission Richard Shure
City Council Agenda April 23, 2012 Page 7 of 7
4/19/2012 4:38 PM
MEETINGS SCHEDULED THROUGH APRIL 2012
Upcoming Aldermanic Committee Meetings:
Wednesday, April 25 6 pm Transportation/Parking Committee
Wednesday, April 25 7:30 pm Economic Development Committee
Monday, April 30 6:30 pm Special Economic Development Committee
Monday, April 30 6:00 pm Tentative City Council
Monday, April 30 6:30 pm Economic Development Committee
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.