Loading...
HomeMy WebLinkAbout04.10.12 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Tuesday, April 10, 2012 Administration & Public Works (A&PW) Committee meets at 5:45 p.m. Town meeting and City Council meeting will convene at 7:15 p.m. ORDER OF BUSINESS (I) Annual Town Meeting (II) Roll Call – Begin with Alderman Tendam (III) Mayor Proclamations and Public Announcements National Library Week, April 8-14 Youth Employment Month – April 2012 (IV) City Manager Public Announcements (V) Communications: City Clerk Request Approval for One Part-time Employee as a Second Deputy Clerk (VI) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (VII) Consent Agenda: Alderman Rainey (VIII) Report of the Standing Committees Administration & Public Works - Alderman Burrus Planning & Development - Alderman Holmes Human Services - Alderman Grover City Council Agenda April 10, 2012 Page 2 of 7 4/5/2012 6:34 PM (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (X) Executive Session (XI) Adjournment CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of March 26, 2012 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 3/25/12 $2,467,405.58 (A2) City of Evanston Bills through 4/11/12 $3,953,332.17 City of Evanston Credit Cards through February 29, 2012 $ 113,427.29 (A3.1) Approval of Single Source Purchase of Surveillance Cameras from Current Technologies for Installation at the Levy Senior Center Staff recommends approval of the single source purchase of VoIP surveillance/monitoring cameras, installation, and configuration for the Levy Senior Center to Current Technologies (1423 Centre Downers Grove, IL) in the total amount of $23,898.05. Funding will be provided by the Capital Improvement Program. For Action (A3.2) Approval of Contract Award to Christy Webber and Company for Green Bay Road Landscape Maintenance (Bid 12-124) Staff recommends that the City Council authorize the City Manager to execute the 2012 Green Bay Road landscape maintenance contract with the low bidder Christy Webber and Company (2900 W. Ferdinand, Chicago, IL) in the amount of $25,650.65. Funding is provided in the FY 2012 Budget, Account 3510.62195, which has a total allocation of $120,000 for landscape maintenance services. For Action (A3.3) Approval of Contract Award to Chicagoland Paving for 2012 Motor Fuel Tax (MFT) Street Resurfacing Program (Bid 12-108) Staff recommends that the City Council authorize the City Manager to execute a contract for the 2012 MFT Street Resurfacing Program with Chicagoland Paving (225 Telser Road, Lake Zurich, IL) in the amount of $1,109,900. Funding will be provided from the Motor Fuel Tax Funds. The budgeted amount is $1,400,000. For Action City Council Agenda April 10, 2012 Page 3 of 7 4/5/2012 6:34 PM (A3.4) Approval of Financial Support for ECMC Staff recommends that City Council authorize the City Manager to provide $39,850 in financial assistance to Evanston Community Media Center (ECMC) to cover five months’ rent expenses for the period of January 2012 – May 2012. Funding will be provided by the City Manager’s Contingency Fund, Account 1525.68205 with a total budget of $258,200, in an amount not to exceed $39,850. In exchange for rental assistance, the City will withhold $39,850 in PEG fee revenues annually allocated to ECMC for City government access purposes. For Action (A3.5) Approval of 2012 Fleet Purchasing Plan and Green Initiative Update Staff recommends City Council approval of the 2012 Fleet Purchasing Plan which includes the 2012 Equipment Replacement Proposal in the amount of $2.4 million, the 2012 Additional Equipment Replacement Proposal in the amount of $1.1 million and the 2013 Equipment Specification and Bid Plan. This item was held in Committee on March 19, 2012. For Action (A3.6) Approval of the Purchase of Six (6) Replacement Dump Trucks for Various Departments from Prairie Archway International Trucks Staff recommends City Council approval to purchase six (6) replacement dump trucks for various Departments in the amount of $749,320 from Prairie Archway International Trucks (401 S. Dirksen Pkwy, Springfield, IL) in the amount of $749,320. Funding will be provided by the Equipment Replacement Fund, Automotive Equipment Account 601.65550, which has a FY 2012 adopted budget of $2,400,000, of which $760,000 is allocated for these replacement vehicles. For Action (A3.7) Approval of Purchase of Twelve (12) Replacement Vehicles for Various Departments from Currie Motors Staff recommends City Council approval to purchase twelve (12) replacement vehicles for various Departments in the amount of $638,008.68 from Currie Motors (9423 W. Lincoln Hwy., Frankfort, IL) in the amount of $638,008.68 for these ¾ and 1-ton vehicles. Funding will be provided by the Equipment Replacement Fund, Automotive Equipment Account 601.65550, which has a FY 2012 adopted budget of $2,400,000, of which $650,000 is allocated for these replacement vehicles. For Action City Council Agenda April 10, 2012 Page 4 of 7 4/5/2012 6:34 PM (A3.8) Approval of Annual Harley Davidson Lease Agreement for the Evanston Police Department (Bid 12-123) Staff of the Fleet Services Division of Public Works and of the Evanston Police Department recommend that City Council authorize the City Manager to execute a one (1) year lease agreement with Chicago Harley Davidson Inc. (2929 Patriot Boulevard, Glenview, IL) in the amount of $24,780 for the period of June 1, 2012 to May 31, 2013 for seven (7) leased Harley Davidson motorcycles. Funding will be provided by the Equipment Replacement Fund, Vehicle Lease Charges Account 601.62402, which has a budgeted amount of $25,000. For Action (A4) Resolution 10-R-12 Authorizing the City Manager to Execute a Local Agency Agreement for the Illinois Transportation Enhancement Program Tree Replacement Project Staff recommends approval of Resolution 10-R-12 authorizing the City Manager to execute a Local Agency Agreement with the Illinois Department of Transportation (IDOT) for the Illinois Transportation Enhancement Program (ITEP) Tree Replacement Project. Funding will be provided by the Federal ITEP Program ($36,000) and the City’s Tree Planting Account 3525.65005 in the amount of $9,000, for a total allocation of $45,000. For Action (A5) Resolution 23-R-12 Authorizing the City Manager to Submit an Illinois Transportation Enhancement Program Application for the Renovation of the Ladd Arboretum Multiuse Trail Staff recommends approval of Resolution 23-R-12 authorizing the City Manager to certify and submit an Illinois Transportation Enhancement Program (ITEP) application for the renovation of the Ladd Arboretum Multiuse Trail. Funding will be provided by the ITEP in the amount of $580,000. Additional project funding of $9,000 from the FY 2013 CIP, $13,000 from the FY 2014 CIP, and $123,000 from the FY 2015 CIP will be provided for a total project allocation of $725,000. For Action (A6) Resolution 30-R-11 Authorizing the City Manager to Submit an Illinois Transportation Enhancement Program Application for Davis Street Protected Bike Lane and Davis Street Streetscape Staff recommends approval of Resolution 30-R-12 authorizing the City Manager to certify and submit an Illinois Transportation Enhancement Program (ITEP) application for the Davis Street protected bike lane and the Davis Street Streetscape. Funding will be provided by ITEP in the amount of $776,000 with additional funding of $97,000 from the FY 2013 CIP and $97,000 from the FY 2014 CIP for a total project allocation of $970,000. For Action City Council Agenda April 10, 2012 Page 5 of 7 4/5/2012 6:34 PM (A7) Ordinance 37-O-12 Authorizing an Electricity Aggregation Program for the City of Evanston Staff recommends City Council approval of Ordinance 37-O-12 which authorizes an electricity aggregation program for the City of Evanston. Suspension of the Rules is requested for Introduction and Action at City Council meeting on April 10, 2012. For Introduction and Action (A8) Resolution 24-R-12 Approving a Plan of Operation and Governance for the Electricity Aggregation Program Staff recommends City Council approval of Resolution 24-R-12 which approves the Plan of Operation and Governance for the City of Evanston Electricity Aggregation Program. For Action (A9) Ordinance 23-O-12 Increasing the Number of Class B Liquor Licenses to Permit Issuance to Evanston Pub, Inc. The Local Liquor Commissioner recommends adoption of Ordinance 23-O-12 increasing the number of Class B liquor licenses from 16 to 17 to permit issuance to Evanston Pub, Inc., d/b/a World of Beer, 1601 Sherman Avenue. This item was introduced at the February 27, 2012 City Council meeting, and was held at the March 19, 2012 Administration & Public Works and City Council meetings. For Action (A10) Ordinance 32-O-12 Authorizing the City Manager to Execute an Assignment of Real Estate Contract for the Purchase of Real Property at 1223-1225 Chicago Avenue, Evanston Staff recommends that City Council approve Ordinance 32-O-12, authorizing the City Manager to execute an assignment of a real estate contract for the purchase of real property at 1223-1225 Chicago Avenue, Evanston. The acquisition of the property at 1223-1225 Chicago Avenue is recommended to support the parking needs at the new Trader Joe’s development at 1211 Chicago Avenue. This item was introduced at the March 19, 2012 City Council meeting. Staff recommends continuing this item until the April 23, 2012 City Council meeting. For Action City Council Agenda April 10, 2012 Page 6 of 7 4/5/2012 6:34 PM (A11) Ordinance 11-O-12 Amending Title 7, Chapter 15 “Board of Local Improvements” to Enact a New Section for Alley Paving Improvements Staff recommends the adoption of the proposed ordinance 11-O-12 by which the City Council would amend Title 7, Chapter 15 of the City Code to enact a new section for alley paving improvements. Staff presented several cost sharing options to the Administrative and Public Works Committee on March 19, 2012 and the Committee selected the 50-50 funding split for the construction of both alley types. This agenda item was introduced at the March 26, 2012 City Council meeting. For Action (A12) Ordinance 24-O-12 for the Construction of a Local Improvement Known as Evanston Special Assessment No. 1508 Staff recommends approval of proposed Ordinance 24-O-12 by which City Council would authorize paving of the alley north of Brummel Street, East of Richmond Avenue through the Special Assessment Process. Funding will be provided from special assessment funds and from home owners to be collected over a period of ten years. Funding for the City’s share ($159,368.33) will be provided by the Special Assessment Fund 6365.65515, with a total budget of $670,000. This agenda item was introduced at the March 26, 2012 City Council meeting. For Action (A13) Ordinance 25-O-12 for the Construction of a Local Improvement Known as Evanston Special Assessment No. 1509 Staff recommends approval of the proposed Ordinance 25-O-12 by which City Council would authorize paving of the alley north of Brummel Street, East of Hartrey Avenue through the Special Assessment Process. Funding for this work will be from special assessment funds and from home owners to be collected over a period of ten years. Funding for the City’s share ($181,196.61) will be provided by the Special Assessment Fund 6365.65515, with a total budget of $670,000. This agenda item was introduced at the March 26, 2012 City Council meeting. For Action HUMAN SERVICES (H1) Township Payroll and Bills for March 2012 Township of Evanston Supervisor recommends that City Council approve the Township of Evanston bills, payroll, and medical payments for the month of March 2012 in the amount of $106,360.72. Funding provided by the Township budget. For Action City Council Agenda April 10, 2012 Page 7 of 7 4/5/2012 6:34 PM ECONOMIC DEVELOPMENT (O1) Resolution 31-R-12 Supporting Cook County Class C Incentive for 1459-63 Elmwood Economic Development Committee recommends City Council pass Resolution 31-R-12 and support the endorsement of the application of Ventura Realty, Ltd., to the Cook County Assessor for a Class C Status Designation for the environmental remediation of the property located at 1459-63 Elmwood Avenue, Evanston, Illinois. For Action APPOINTMENTS (APP1) For Appointment to: Human Relations Commission Sharon Bowie Human Relations Commission Salina Greene Human Relations Commission Stephanie Murray Ladd Arboretum Committee Barbara DeCoster Mental Health Board Jessica Wernick (APP2) For Reappointment to: Plan Commission Scott Peters Preservation Commission Garry Shumaker Preservation Commission Scott Utter Public Art Committee Jenifer McCartney Public Art Committee Amanda Wood MEETINGS SCHEDULED THROUGH APRIL 2012 Upcoming Aldermanic Committee Meetings: Wednesday, April 11 6 pm M/W/EBE Advisory Committee Monday, April 16 6 pm Special Human Services Committee Monday, April 16 7 pm City Council: Meeting Tuesday, April 17 7:30 pm Housing & Community Dev Act Committee Thursday, April 19 7 pm Housing Commission Monday, April 23 5:45 pm Administration & Public Works Committee Monday, April 23 7:15 pm Planning and Development/City Council Wednesday, April 25 6 pm Transportation/Parking Committee Wednesday, April 25 7:30 pm Economic Development Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.