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HomeMy WebLinkAbout02.13.12 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, February 13, 2012 Administration & Public Works (A&PW) Committee meets at 5:45 p.m. Planning & Development (P&D) Committee meets at 7:15 p.m. City Council meeting convenes immediately after the conclusion of the P&D Committee meeting ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Fiske (II) Mayor Public Announcements and Proclamations Dental Health Month Proclamation (III) City Manager Public Announcements and Presentations Suburban Branch of the Chicago Metro Chapter of the American Public Works Association Awards (IV) Communications: City Clerk (V) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (VI) Consent Agenda: Alderman Wynne (VII) Report of the Standing Committees Administration & Public Works - Alderman Burrus Planning & Development - Alderman Holmes Human Services - Alderman Grover City Council Agenda February 13, 2012 Page 2 of 8 2/8/2012 5:06 PM (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of January 23, 2012 (M2) Approval of Amended Minutes of the Special City Council Meeting of November 29, 2011 (M3) Approval of Amended Minutes of the Regular City Council Meeting of November 14, 2011 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 01/15/12 $3,009,145.87 City of Evanston Payroll through 01/29/12 $2,572,422.23 (A2) City of Evanston Bills FY2011 through 2/14/12 $1,639,598.99 City of Evanston Bills FY2012 through 2/14/12 $2,617,614.33 Credit Card Activity through December 31, 2011 $ 92,272.27 (A3.1) Approval of Single Source Purchase of Library Automation Services from Cooperative Computer Services Staff recommends approval of the single source purchase of library automation services from Cooperative Computer Services (3355J N. Arlington Heights Rd., Arlington Heights, IL) in the amount of $83,400. The 0.9% increase over last year is the same for all 23 libraries in the consortium. Funding will be provided by the Library Fund’s Technical Services Internet Solution Provider account (4835.62341). For Action (A3.2) Approval of Renewal of the Main Library Building Automation System Maintenance Agreement with Siemens Building Technologies Staff recommends a one-year extension of the service and maintenance agreement with Siemens Building Technologies (585 Slawin Court, Mount Prospect, IL) for the building automation system (BAS) at the Main Library at a cost of $27,220. This is the second year of a three year agreement approved by the City Council on October 25, 2010, which covers the period January 1, 2012 through December 31, 2012 and includes a 3% increase over 2011. Funding is provided by the Library Fund Building Maintenance account 4840.62225. For Action City Council Agenda February 13, 2012 Page 3 of 8 2/8/2012 5:06 PM (A3.3) Approval of Contract Extension to Havey Communications for Emergency Lighting & Aftermarket Equipment (RFP 10-76) Staff recommends City Council approval of a one year contract extension for Installation, Removal, and Repair of Law Enforcement and Emergency Fire Response Vehicles and Equipment (RFP 10-76) to Havey Communications (P.O. Box 448, Lake Forest, IL) in the amount of $55,000. Funding will be provided by account 7710.65060, which has a budget of $950,000. These expenditures represent 5.7% of this budget. For Action (A3.4) Approval of Contract Extension to Wirfs Industries for Annual Inspection and Repairs of Heavy Fire Apparatus for One Year (RFP 10-78) Staff recommends City Council approval of a one year contract extension to Wirfs Industries (4201 West Main Street, McHenry, IL) in the amount of $95,000 to provide required annual inspections and repairs for heavy fire apparatus vehicles (RFP 10-78). Funding will be provided by account 7710.65060, which has a budget of $950,000. These expenditures represent 10% of this budget. For Action (A3.5) Approval of Solid Waste Agency of Cook County (SWANCC) Disposal Fees for FY 2012 Staff recommends approval of the 2012 refuse disposal fees to SWANCC (Solid Waste Agency of Northern Cook County) not to exceed the amounts of $83,300 for capital costs, $1,000,000 for operations and maintenance and $40,000 in recycling transfer fees. Funding will be provided by the Solid Waste Fund Accounts, 7685.68310 (capital costs), 7685.62405 (operations and maintenance costs), and 7690.62415 (recycling costs). For Action (A4) Approval of Change Order #3 for the 2011 Comprehensive Parking Garage Repair Project (Bid 12-17) Staff recommends approval of change order #3 to Bulley & Andrews LLC (B&A) (1755 W. Armitage Avenue, Chicago, IL) in the net amount of $84,240 for the 2011 Comprehensive Parking Garage Repair Project. This change order will increase B&A’s current contract amount from $2,569,353.20 to $2,653,593.20. Funding will be provided by the FY 2012 Capital Improvement Plan Fund for Parking Garage projects (CIP #416138), which has a budget of $800,000. For Action City Council Agenda February 13, 2012 Page 4 of 8 2/8/2012 5:06 PM (A5) Resolution 3-R-12 Authorizing the Use of Motor Fuel Tax Funds for Roadway Construction and Related Engineering Services The Department of Public Works recommends City Council approval of Resolution 3-R-12 authorizing the use of Motor Fuel Tax Funds (MFT) in the amount of $1,400,000 for the 2012 MFT Street Resurfacing Project and $132,727 for design and construction engineering services by City Staff. Funding will be provided by the Motor Fuel Tax Fund (FUND # 200). For Action (A6) Ordinance 13-O-12 Amending Class P Liquor License Local Liquor Commissioner recommends City Council adoption of Ordinance 13- O-12, which increases the quantity of alcohol a craft distiller is authorized to manufacture and store to 15,000 gallons per year. The increase is in accordance with Illinois state law which was amended effective August 19, 2011. For Introduction (A7) Ordinance 1-O-12 Amending the City Code to Establish a Three-Way Stop at Church Street and Judson Avenue Staff recommends the adoption of proposed ordinance 1-O-12 by which the City Council would amend Section 10-11-5 (C), Schedule V (C) of the City Code to establish a Three-Way Stop at Church Street and Judson Avenue. This ordinance was introduced at the January 23, 2012 City Council meeting. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 5-O-12 Granting a Special Use for a Type 2 Restaurant at 914 ½ Noyes Street The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 5-O-12 granting a special use permit for the operation of a Type 2 Restaurant at 914 ½ Noyes Street. Applicant Dennis Doyle proposes to lease half of the current location housing Rollin’ In Dough catering service, and open a carry-out and delivery pizza and Italian ice restaurant, Ice & A Slice. For Introduction (P2) Ordinance 19-O-12 Granting a Special Use for a Child Daycare Center at 829 Foster Street The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 19-O-12 granting a special use permit for the operation of a child daycare center by Unity Nursery School at 829 Foster Street. For Introduction City Council Agenda February 13, 2012 Page 5 of 8 2/8/2012 5:06 PM HUMAN SERVICES COMMITTEE (H1) Approval of Township of Evanston January 2012 Bills Township Supervisor recommends approval of Township of Evanston expenditures for the month of January 2012 totaling $94,845.31. For Action (H2) Updates on Uses of the Noyes Cultural Arts Center, Harley Clarke Mansion and Authorization for Next Steps It is recommended that the City Council receive the City Manager’s report and authorize the City Manager to: 1) negotiate a Memorandum of Understanding with Piven Theater Workshop leading to long term lease for a portion of the Noyes Cultural Arts Center and proposed agreement pertaining to other issues for Piven’s occupancy at the Center; 2) continue working with a new Noyes Center Tenants Association on operational and space issues at the Center and potential amendments to 2012 leases as appropriate and new lease conditions for future years for City Council consideration; 3) continue working with the Evanston Arts Center on a new location to relocate its programs and operations within Evanston; 4) obtain a property appraisal of the Harley Clarke Mansion, 2603 Sheridan Road, with proposed subdivision of the property to allow for public access to the lakefront and other public uses in the area; and 5) return to the City Council no later than April 30, 2012 with a proposed plan for the solicitation of proposals for other uses of the Mansion beginning in 2013. For Action RULES COMMITTEE (O1) Ordinance 12-O-12 Amending the Evanston City Code to Make Certain Changes to the City of Evanston Public Library Board’s Authority and Budget It is recommended that the City Council consider Ordinance 12-O-12 amending the Evanston City Code to make certain changes to the Evanston Public Library Board’s authority and budget. In addition, it is recommended that the City Council create a joint committee with the Library Board to develop recommendations for changes in further administrative operations of the Library and request the Mayor to appoint two Alderman to the committee. For Introduction (O2) Resolution 5-R-12 Amending the Composition of the Membership of the Transportation/Parking Committee Staff, the Transportation/Parking Committee and the Rules Committee recommends approval of Resolution 5-R-12 amending the composition of the membership of the Transportation/Parking Committee to include a member of the Environment Board, which was established pursuant to Ordinance 63-O-71. For Introduction City Council Agenda February 13, 2012 Page 6 of 8 2/8/2012 5:06 PM ECONOMIC DEVELOPMENT COMMITTEE (O3) Approval of Amendment to Kane McKenna and Associates Contract for Economic Development Services (RFP 12-39) Economic Development Committee and staff recommends City Council authorize the City Manager to amend the TIF consulting contract with Kane McKenna and Associates, Inc. (with Special Consultant Michio Murakishi), 150 North Wacker Drive, Suite 1600, Chicago, IL 60606, to include a TIF eligibility study for a proposed amendment to the Washington National TIF District, for an amount not to exceed $31,000. Staff recommends utilizing funds from the Washington National Tax Increment Financing (TIF) District – Other Charges (5470.62185). For Action (O4) Resolution 9-R-12 Authorizing the City Manager to Execute the Second Modification to the Funding Agreement with the Technology Innovation Center Staff and the Economic Development Committee recommend consideration of Resolution 9-12-R authorizing the City Manager to execute the Second Modification to the Funding agreement with the Technology Innovation Center (TIC). This agreement provides $25,000 to support TIC operations for the first quarter of FY 2012 from the Economic Development Fund’s Economic Development Partnership Contribution Account (5300.62659) with a FY2012 budget of $280,000. For Action (O5) Resolution 8-R-12 Authorizing Financial Assistance for IRMCO for Manufacturing Production Enhancement Staff and the Economic Development Committee recommend consideration of Resolution 8-R-12 authorizing the City Manager to negotiate and execute an agreement to provide a $63,000 construction loan to IRMCO, a manufacturing company of lubricants, located at 2117 Greenleaf Street. Funding will be provided by the West Evanston Tax Increment Financing (TIF) District – Other Charges (5870.62605). For Action (O6) Approval of Financial Assistance from the Façade Improvement Program for IRMCO The Economic Development Committee and staff recommend that City Council approve financial assistance in an amount not to exceed $13,943.69 to IRMCO, located at 2117 Greenleaf Street, for façade improvements. Funding will be provided by the West Evanston Tax Increment Financing (TIF) District – Other Charges (5870.62605). For Action City Council Agenda February 13, 2012 Page 7 of 8 2/8/2012 5:06 PM (O7) Approval of Extension of Time for Execution of 2011 Façade Improvement Grant Projects The Economic Development Committee and staff recommend City Council approval of an extension of time for completion of five Façade Improvement projects that were considered and approved in 2011. Staff proposes a required completion date of Friday, August 3, 2012 for the uncompleted projects. The adopted FY 2012 budget did not include a carry-over of the unspent FY 2011 funds, therefore approval of extensions of time for these projects would result in the utilization of 2012 funds. For Action (O8) Approval of Evanston West End Business Association Application for the Evanston Great Merchants Grant Program The Economic Development Committee and staff recommend that City Council approve a Great Merchants Grant in the amount of $5,425 to the West End Business Association. Funding will be provided by the Economic Development Fund’s Business District Improvement Account (5300.65522). APPOINTMENTS (APP1)For Appointment to: Mayor’s Youth Task Force Zollie Webb M/W/EBE Development Committee James Davis Liquor Control Review Board Dave Skrodzki Landlord Licensing Committee Patricia McPherson Landlord Licensing Committee James Schermerhorn Landlord Licensing Committee Niabi Schmaltz (APP2)Reappointment to: Preservation Commission Dian Keehan City Council Agenda February 13, 2012 Page 8 of 8 2/8/2012 5:06 PM MEETINGS SCHEDULED THROUGH FEBRUARY 2012 Upcoming Aldermanic Committee Meetings: Thursday, February 16 5:30 pm City-School Liaison Committee (ETHS) Thursday, February 16 7 pm Housing Commission Tuesday, February 21 7:30 pm Housing & Community Dev Act Committee Wednesday, February 22 6 pm Transportation/Parking Committee Wednesday, February 22 7:30 pm Economic Development Committee Wednesday, February 22 7 pm Special Township Meeting Thursday, February 23 7 pm Ballot Initiative Informational Meeting Monday, February 27 5:45 pm Administration & Public Works Monday, February 27 7:15 pm Planning & Development/City Council -------------------------------------------------------------------------------------------------------------------------------------------- Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.