HomeMy WebLinkAbout12.10.12
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, December 10, 2012
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee meets at 7:15 pm
City Council meeting convenes immediately after the conclusion of
the P&D Committee meeting
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Fiske
(II) Mayor Public Announcements
(III) City Manager Public Announcements
Shop Evanston for the Holidays Announcement
Police Department Promotions:
Commander Aretha Hartley promoted to the rank of Deputy Chief
Sergeant Angela Hearts-Glass promoted to the rank of Commander
Officer Jason Garner promoted to the rank of Sergeant
Introduction of City Engineer Homayoon Pirooz
Holiday Trash Collection Schedule
Nicor Gas Community Challenge
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
City Council Agenda December 10, 2012 Page 2 of 11
12/6/2012 4:29 PM
(VI) Special Order of Business: 2013 Street Resurfacing and Water Main Replacement
Program
(VII) Consent Agenda: Alderman Rainey
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Grover
Planning & Development - Alderman Fiske
Human Services - Alderman Holmes
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(X) Executive Session
(XI) Adjournment
SPECIAL ORDER OF BUSINESS
(SP1) Approval of 2013 Street Resurfacing and Water Main Replacement Program
Staff recommends City Council approval of the proposed list of projects to be
included in the 2013 Street Resurfacing and Water Main Replacement Program.
Funding will be provided from the Water Fund ($3,100,000), Motor Fuel Tax
Fund ($1,400,000), Capital Improvement Fund ($2,700,000), Washington
National TIF Fund ($2,325,000) and Howard/Hartrey TIF Fund ($169,800).
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of November 26, 2012
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 11/18/12 $ 2,633,746.32
(A2) City of Evanston Bills FY2012 12/11/12 $21,684,470.03
Credit Card Activity Period End October 31, 2012 $ 122,637.99
City Council Agenda December 10, 2012 Page 3 of 11
12/6/2012 4:29 PM
(A3.1) Approval of Agreement with MWH Americas, Inc. for Water Distribution
Modeling Services (RFP 12-178)
Staff recommends City Council authorize the City Manager to execute an
agreement for Water Distribution Modeling Services with MWH Americas, Inc.
(175 West Jackson Blvd., Suite 1900, Chicago, IL) in the not-to-exceed amount
of $35,000/year for three years. Funding will be provided from the Water Fund,
Account 7125.62180.
For Action
(A3.2) Approval of Contract with Palatine Oil Company for Bulk Oil, Antifreeze and
Lubricants (Bid 12-176)
Staff recommends that City Council authorize the City Manager to execute a
contract for bulk oil, antifreeze, and lubricant purchases for Fiscal Year 2013 in
the amount of $59,979.50 with Palatine Oil Company (900 National Parkway,
Schaumburg, IL). Funding is provided from the Fleet Services budget for
Petroleum Products (7710.65035) for Fiscal Year 2013.
For Action
(A3.3) Approval of 2012 Final Vehicle Purchases from Currie Motors and Russo’s
Power Equipment
Staff recommends City Council approval for the purchase of five (5)
vehicles/units in the amount of $121,444.50 as follows: Currie Motors (9423 W.
Lincoln Highway, Frankfort, IL) in the amount of $97,908, and Russo’s Power
Equipment Incorporated (9525 W. Irving Park Road, Schiller Park, IL) in the
amount of $23,536.50. Funding is provided by the Equipment Replacement Fund
(7780.65550).
For Action
(A3.4) Approval of Contract Award for Licensing and Implementation Services to
New World Systems to Replace the City’s Financial, Human Resource and
Payroll System
Staff recommends City Council authorize the City Manager to execute a contract
for software licensing, implementation, and maintenance services with New
World Systems (888 West Big Beaver Road, Troy, MI) in the amount of $596,000
for licensing and implementation, plus $407,700 for five years of maintenance
and support ($81,540/year), plus an estimated $36,300 in financing charges for a
total cost of $1,040,000 to replace the City’s current financial, accounting, human
resource and payroll enterprise system. Funding for the Software and
Implementation costs of $596,000 is provided by a 5 year loan from the Parking
Fund to be repaid in five payments from the General Fund of $126,500, which
includes an approximate short term interest rate of 2.0%. Funding fo r ongoing
maintenance costs is provided by the current Information Technology Division
Computer License and Support account 1932.62340.
For Action
City Council Agenda December 10, 2012 Page 4 of 11
12/6/2012 4:29 PM
(A3.5) Approval of Contract for Purchase of Insurance/Renewals–Property,
Excess Liability & Excess Worker’s Compensation for Fiscal Year 2013
Staff recommends City Council approval to purchase the outlined policies. The
policies will renew all insurance coverage for the City for Fiscal Year 2013.
Quoted premium totals were $101,611 less than budgeted for FY201 3. Funding
is provided by the Insurance Fund, Accounts 7800.62615 and 7800.66044.
For Action
(A3.6) Approval of Contract with Action Printing for Printing Recreation & Arts
Activities Guide and Annual Camp Guide (Bid 12-181)
Staff recommends that the City Council authorize the City Manager to execute a
two-year contract for printing and mail preparation of Recreation & Arts Activities
Guide, which includes the Highlights newsletter, and the annual summer camp
guide (8 total publications) in an amount not to exceed $121,400 with Action
Printing (N6637 Rolling Meadows Drive, Fond du Lac, W I). Funding is provided
by the Parks, Recreation and Community Services Department’s Account
3020.62210.
For Action
(A3.7) Approval of Emergency Purchase of Sole Source Traffic Signal Control Box
from Brown Traffic Products, Inc.
Staff recommends City Council approval for the emergency purchase of a traffic
signal controller cabinet from Brown Traffic Products, Inc., (736 Federal Street,
Suite 2312, Davenport, IA) in the amount of $26,551. Funding is provided by the
General Fund account 2640.65070.
For Action
(A3.8) Approval of Sole Source Purchase of Security Cameras for the Evanston
Township High School Area
Staff recommends City Council authorization for a sole source pur chase and
installation of a security camera system with Current Technologies, Inc . in the
amount of $60,622.13. The proposed purchase and installation of four security
cameras near ETHS was approved as part of the Fiscal Year 2013 Budget
process. Funding is provided by: $36,000 from FY2012 funds in the City
Manager’s contingency account (1525.68205), and $24,622.13 from the
Information Technology safety equipment account (1932.65090) in FY 2013.
For Action
City Council Agenda December 10, 2012 Page 5 of 11
12/6/2012 4:29 PM
(A4) Approval of Change Order No. 3 with CDM Smith for Wholesale Water Sales
Engineering Services (RFP 11-41)
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 3 for engineering services associated with wholesale water
sales with CDM Smith (125 South Wacker Drive, Suite 600, Chicago, IL) in the
not-to-exceed amount of $250,000. Funding will be provided from the Water
Fund, Account 7125.62180.
For Action
(A5) Approval of Contract Settlement – Illinois FOP Labor Council - Officers
Staff recommends approval to authorize the City Manager to execute a collective
bargaining agreement with the Illinois FOP Labor Council – Officers Union
effective March, 2012 through December 31, 2013. City Council approval will
ratify the tentative agreements executed throughout the negotiation process.
For Action
(A6) Approval of Grant Agreement with Youth Organizations Umbrella (Y.O.U.)
to Provide Subcontract Services for Outreach Program
Staff recommends that City Council authorize the City Manager to execute an
agreement with Youth Organizations Umbrella (Y.O.U.) (1027 Sherman Avenue,
Evanston, IL) for the City to provide subcontract services for a Street Outreach
Program grant. The agreement shall be in effect from October 1, 2012 until
September 30, 2013 and shall be renewed annua lly upon notification of grant
award.
For Action
(A7) Resolution 84-R-12, Modified Purchasing Procedure for Chlorine System
Upgrade
Staff recommends approval of Resolution 84-R-12 authorizing a modified
purchasing procedure for the selection of the engineer and contractor on the
Chlorine System Upgrade at the Water Treatment Facility. Funding for the
engineering ($50,000) and construction ($200,000) of the chlorine system
upgrade will be from the Water Fund account 733122.
For Action
Staff recommends City Council adoption of the following ordinances to designate the
proposed Chicago/Main TIF District as outlined in the state statute 65 ILCS 5/11 -74.4 –
Tax Increment Allocation Redevelopment Act. A formal resolution will accompany the
Chicago/Main TIF District Implementation Plan at the January 14, 2013 meeting for
consideration by the City Council for adoption at that time.
(A8) 130-O-12 Approving the Tax Increment Redevelopment Plan and
Redevelopment Project for the Chicago/Main Redevelopment Project
Area(“TIF Plan”)
Staff recommends City Council adoption of Ordinance 130-O-12.
For Introduction
City Council Agenda December 10, 2012 Page 6 of 11
12/6/2012 4:29 PM
(A9) 131-O-12 Designating the Chicago/Main Redevelopment Project Area of the
City of Evanston a Redevelopment Project Area Pursuant to the Tax
Increment Allocation Redevelopment Act (“TIF District”)
Staff recommends City Council adoption of Ordinance 131-O-12.
For Introduction
(A10) 132-O-12 Adopting Tax Increment Allocation Financing for the
Chicago/Main Redevelopment Project Area
Staff recommends City Council adoption of Ordinance 132-O-12.
For Introduction
(A11) Ordinance 139-O-12 Regarding Defacement or Removal of Public Art
Mayor recommends adoption of Ordinance 139-O-12 to provide for penalties
against persons who deface or remove public art murals within the City of
Evanston.
For Introduction
Staff recommends review and adoption of the following ten (10) abatement resolutions
(A12.1 to A12.10) by the City Council. The Resolutions will abate (decrease) the
amount of the 2012 property tax levy needed to retire the outstanding general obligation
debt. Generally, abated debt amounts are funded through sources other than property
taxes such as TIF incremental revenue, water/sewer receipts, and parking garage
revenues.
(A12.1)Resolution 87-R-12 General Obligation Debt Property Tax Abatement
Staff recommends approval of proposed Resolution 87-R-12 abatement for
General Obligation Bonds, Series 2004.
For Action
(A12.2)Resolution 88-R-12 General Obligation Debt Property Tax Abatement
Staff recommends approval of proposed Resolution 88-R-12 abatement for
General Obligation Bonds, Series 2005.
For Action
(A12.3)Resolution 89-R-12 General Obligation Debt Property Tax Abatement
Staff recommends approval of proposed Resolution 89-R-12 abatement for
General Obligation Bonds, Series 2006.
For Action
(A12.4)Resolution 90-R-12 General Obligation Debt Property Tax Abatement
Staff recommends approval of proposed Resolution 90-R-12 abatement for
General Obligation Bonds, Series 2007.
For Action
City Council Agenda December 10, 2012 Page 7 of 11
12/6/2012 4:29 PM
(A12.5)Resolution 91-R-12 General Obligation Debt Property Tax Abatement
Staff recommends approval of proposed Resolution 91-R-12 abatement for
General Obligation Bonds, Series 2008B.
For Action
(A12.6)Resolution 92-R-12 General Obligation Debt Property Tax Abatement
Staff recommends approval of proposed Resolution 92-R-12 abatement for
General Obligation Bonds, Series 2008C.
For Action
(A12.7)Resolution 93-R-12 General Obligation Debt Property Tax Abatement
Staff recommends approval of proposed Resolution 93-R-12 abatement for
General Obligation Bonds, Series 2008D.
(A12.8)Resolution 94-R-12 General Obligation Debt Property Tax Abatement
Staff recommends approval of proposed Resolution 94-R-12 abatement for
General Obligation Bonds, Series 2010B.
For Action
(A12.9)Resolution 95-R-12 General Obligation Debt Property Tax Abatement
Staff recommends approval of proposed Resolution 95-R-12 abatement for
General Obligation Bonds, Series 2011A.
For Action
(A12.10)Resolution 96-R-12 General Obligation Debt Property Tax Abatement
Staff recommends approval of proposed Resolution 96-R-12 abatement for
General Obligation Bonds, Series 2012A.
For Action
(A13) Ordinance 133-O-12: City of Evanston 2012 Tax Levy
Staff requests adoption of Tax Levy Ordinance 133-O-12, which levies the
annual property tax for General Fund Operations, Illinois Municipal Retirement
Fund, and Police and Fire Pension funds. This ordinance was introduced at the
November 10, 2012 City Council meeting.
For Action
(A14) Ordinance 134-O-12: 2012 Special Service Area #4 Tax Levy
Staff requests adoption of Tax Levy Ordinance 134-O-12, which levies the
annual property tax for Special Service Area #4 . This ordinance was introduced
at the November 10, 2012 City Council meeting.
For Action
(A15) Ordinance 135-O-12: 2012 Evanston Public Library Tax Levy
Staff requests adoption of Tax Levy Ordinance 135-O-12 which levies the annual
property tax for the Evanston Public Library. This ordinance was introduced at
the November 10, 2012 City Council meeting.
For Action
City Council Agenda December 10, 2012 Page 8 of 11
12/6/2012 4:29 PM
(A16) Ordinance 2T-O-12: 2012 Evanston Township Tax Levy
Staff requests adoption of Tax Levy Ordinance 2T-O-12 which levies the annual
property tax for the Town of Evanston. This ordinance was introduced at the
November 10, 2012 City Council meeting.
For Action
(A17) Ordinance 106-O-12, Amending Title 10, Motor Vehicles and Traffic,
Chapter 6, Illegally Parked or Abandoned Autos
Staff recommends that the City Council approve Ordinance 106 -O-12 amending
Title 10, Motor Vehicles and Traffic, Chapter 6, Illegally Parked or Abandoned
Autos, adding subsection 10-6-14: Fire Lanes. Under the proposed amendment,
by contract the City will be empowered to enter onto private property to enforce
fire lane violations. This ordinance was introduced at the November 26, 2012 City
Council meeting.
For Ac tion
(A18) Ordinance 127-O-12, Amending the Evanston City Code Title 7, Chapter 12,
City Waterworks System “Charges, Rates, Fees and Penalties”
Staff recommends City Council adoption of Ordinance 127-O-12 Amending the
Evanston City Code, Title 7, Chapter 12, Relating to the City Waterworks System
“Charges, Rates, Fees, and Penalties.” Staff is recommending a three percent
(3%) water rate increase. This ordinance was introduced at the November 26,
2012 City Council meeting.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Approval of 2013 Open Communities Landlord Tenant Program Grant
The Housing & Homelessness Commission and staff recommend approval of a
$30,000 grant to Open Communities (formerly Interfaith Housing Center of the
Northern Suburbs) to continue the Evanston Landlord Tenant Program from
January 1 through December 31, 2013. Funding is provided by the City’s
Affordable Housing Fund, Account 5465.62770.
For Action
(P2) Ordinance 129-O-12 Amending the Zoning Ordinance – Banquet Halls as a
Special Use in the B, C, D, I, M, O1 and RP Districts
The Plan Commission and City staff recommend the addition of a zoning
definition for Banquet Halls and recommend such establishments be allowed by
special use in the B1, B1a, B2, B3, C1, C1a, C2, D1, D2, D3, D4, I1, I2, I3, MU,
MUE, MXE, O1 and RP Districts.
For Introduction
City Council Agenda December 10, 2012 Page 9 of 11
12/6/2012 4:29 PM
(P3) Ordinance 95-O-12, Amending the Special Use for a Sheltered/Skilled Care
Home at 2520 Gross Point Road in the C2 Zoning District (Alden Estates)
Staff recommends adoption of Ordinance 95-O-12 as requested by Alden
Estates to permit greater flexibility in the management of the 99 beds within their
facility. The Commission on Aging has no objection to the amendments to the
Special Use Ordinance for Alden Estates proposed by Ordinance 95-O-12. This
ordinance was introduced at the November 12, 2012 City Council meeting.
For Action
(P4) Ordinance 138-O-12, Granting a Special Use for an Automobile Service
Station and a Variance for 19’ Accessory Structure Canopy Height at 2400
Main St.
Zoning Board of Appeals and City staff recommend adoption of Ordinance 138-O-
12 granting a special use permit for the operation of an Automobile Service
Station and a variance for 19’ accessory structure canopy height at 2400 Main
Street. This ordinance was introduced at the November 26, 2012 City Council
meeting.
For Action
HUMAN SERVICES
(H1) Approval of Township of Evanston Bills for November 2012
Township of Evanston Supervisor recommends that City Council approve the
Township of Evanston bills, payroll, and medical payments for the month of
November 2012 in the amount of $155,135.79
For Action
(H2) Approval of Township of Evanston Annual Financial Report
Township of Evanston Supervisor recommends that City Council approve the
Audit of the Township of Evanston financial statements for the fiscal year ending
March 31, 2012.
For Action
(H3) Approval of Contract with Novak Consulting Group for Management Audit
of Evanston Township
Staff recommends that City Council authorize the City Manager to execute a
contract for a Management Audit of Evanston Township with to the Novak
Consulting Group of (210 Glenmary Ave, Cincinnati, Ohio) for the not-to-exceed
sum of $24,750. Funding will be provided by the FY 2013 Township Budget
For Action
City Council Agenda December 10, 2012 Page 10 of 11
12/6/2012 4:29 PM
ECONOMIC DEVELOPMENT COMMITTEE
(O1) Resolution 85-R-12 Curt’s Café Construction Loan and Job Training Grant
The Economic Development Committee and staff recommend City Council
approve Resolution 85-R-12 authorizing the City Manager to execute a loan
agreement of up to $9,095 from the Economic Development Fund to Curt’s Café
for the costs associated with the buildout of the café located at 2922 Central
Street and to execute a grant agreement with Curt’s Café for $21,332 to provide
training for a minimum of four Evanston disconnected and unemployed young
adult ex-offenders. Funding is provided by the Economic Development Fund
Business Attraction and Expansion Account (Account 5300.62660).
For Action
(O2) Approval of Financial Assistance through the Façade Improvement
Program for Bramer Animal Hospital (1021 Davis Street)
The Economic Development Committee and staff recommend approval for
financial assistance in the amount of $10,000 for a façade improvement project
for Bramer Animal Hospital on a 50/50 cost sharing basis. Funding is provided by
the Economic Development Fund’s Business District Improvement Fund
(5300.65522).
For Action
(O3) Approval of Financial Assistance through the Façade Improvement
Program for Chicago’s Home of Chicken & Waffles (2424 Dempster Street)
The Economic Development Committee recommends financial assistance in the
amount of $7,947 for a façade improvement project for Chicago’s Home of
Chicken & Waffles on a 50/50 cost sharing basis. Funding is provided by the
Economic Development Fund’s Business District Improvement Fund
(5300.65522).
For Action
MEETINGS SCHEDULED THROUGH DECEMBER 2012
Upcoming Aldermanic Committee Meetings:
Wed, Dec 12 7 pm Northwestern University-City Committee
Mon, Dec 17 3:30 pm Human Services: Executive Session
Tues, Dec 18 7:30 pm Housing & Com Dev Act Committee
Wed, Dec 19 6 pm Transportation/Parking Committee
Wed, Dec 19 6 pm M/W/EBE Committee
Wed, Dec 19 Cancelled Economic Development Committee
Thurs, Dec 20 7 pm Housing & Homelessness Commission
City Council Agenda December 10, 2012 Page 11 of 11
12/6/2012 4:29 PM
Order and agenda items are subject to change.
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.