HomeMy WebLinkAbout11.26.12
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, November 26, 2012
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee meets at 7:15 pm
City Council meeting convenes immediately after the conclusion of
the P&D Committee meeting
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Burrus
(II) Mayor Public Announcements and Proclamations
Recognition of Long Term Care Administrators Charlotte Kohn
and Dennis Tossi
Red and White Day November 26, 2012
(III) City Manager Public Announcements
Public Technology Institute Engaged Community Award
Solixir Beverage Company Announcement
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
(VI) Consent Agenda: Alderman Rainey
City Council Agenda November 26, 2012 Page 2 of 7
11/21/2012 3:11 PM
(VII) Report of the Standing Committees
Administration & Public Works - Alderman Grover
Planning & Development - Alderman Fiske
Human Services - Alderman Holmes
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provid e information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Special City Council Meeting of October 29, 2012
(M2) Approval of Minutes of the Special City Council Meeting of November 10, 2012
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 11/04/12 $2,658,036.06
(A2) City of Evanston Bills FY2012 11/27/12 $4,419,784.60
(A3.1) Approval of Contract with G.A. Johnson & Son for the 2012 Washroom
Renovation Project at the Lorraine H. Morton Civic Center (Bid 12-137)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2012 Washroom Renovation Project at the Lorraine H. Morton
Civic Center with G.A. Johnson & Son (828 Foster Street, Evanston, IL) in the
amount of $284,880. Funding is provided by FY 2012 and 2013 Capital
Improvement Project (CIP) Account 415175 with a total budget of $675,000.
For Action
(A3.2) Approval of Single Source Purchase of Hardware and Installation Services
from Dell, Inc.
Staff recommends City Council approval of the purchase of server and storage
hardware, licensing and related installation services from Dell, Inc. (One Dell
Way, Round Rock, TX) in the amount of $138,149.96. Funding is provided by
account 1932.65555 – IT Personal Computer Equipment: $69,996.45 from the
FY2012 budget allocation of $210,000, and $68,153.51 from the FY2013 budget
allocation of $285,000.
For Action
City Council Agenda November 26, 2012 Page 3 of 7
11/21/2012 3:11 PM
(A3.3) Approval of Contracts for Water Treatment Chemicals (Bid 12-172)
Staff recommends that City Council authorize the City Manager to execute
contracts to the following vendors to supply water treatment chemicals: 1)
USALCO (1120 Middle River Road, Baltimore, MD) in the amount of $192,330.40
to supply aluminum sulfate (alum); 2) Alexander Chemical Corp (1901 Butterfield
Road, Downers Grove, IL) in the amount of $40,714 to supply chlorine ; 3)
Alexander Chemical Corp in the amount of $161,700 to supply HFS acid
(fluoride); 4) BASF Corporation (2371 Wilroy Road, Suffolk, VA) in the amou nt of
$30,400 to supply polymer; and 5) Pristine Water Solutions (1570 Lakeside
Drive, Waukegan, IL) in the amount of $107,070 to supply blended phosphate.
The total of these purchases is $532,214.40 , which is provided by accounts
7110.65015, 7110.65030 and 7110.53591 with a total FY2013 budget of
$670,000.
For Action
(A3.4) Approval of Sole Source Purchase of Salt Brine Machine from EJ
Equipment
Staff recommends City Council approval of a sole source purchase of a Cargill
Model ABS-2 Automated Brine Maker from EJ Equipment (P.O. Box 665,
Manteno, IL) not to exceed the amount of $88,000. Funding is provided by the
Capital Improvement Plan New Salt Dome Construction Account
(416088.655150) with a budget of $460,000.
For Action
(A3.5) Approval of 2012 Final Vehicle Purchases from Currie Motors and Russo’s
Power Equipment
Staff recommends City Council approval for the purchase of five (5)
vehicles/units for various departments in the amount of $121,444.50 as follows:
Currie Motors (9423 W. Lincoln Highway, Frankfort, IL) in the amount of
$97,908.00 and Russo’s Power Equipment Incorporated (9525 W. Irving Park
Road, Schiller Park, IL) in the amount of $23,536.50. Funding is provided by the
Equipment Replacement Fund (7780.65550) in the amount of $127,058.50.
For Action
(A3.6) Approval of Contract with First Bank and Trust of Evanston for Banking
Services (RFP 12-142)
Staff recommends that City Council authorize the City Manager to execute a
four-year contract for commercial banking services with First Bank and Trust of
Evanston. Commercial services include City payroll, accounts payable and cash
management functions.
For Action
City Council Agenda November 26, 2012 Page 4 of 7
11/21/2012 3:11 PM
(A4) Approval of Change Order No. 1 for Evanston Water Utility Supervisory
Control And Data Acquisition (SCADA) System Upgrades (RFP 11-42)
Staff recommends that the City Council authorize the City Manager to execute
Change Order No. 1, granting a time extension of 121 calendar days , to the
agreement with Allan Integrated Control Systems, Inc. (2021 Beulah Avenue,
East Troy, WI), for the Evanston Water Utility SCADA System Upgrades (RFP
11-42). No additional funding will be required for Change Order No. 1.
For Action
(A5) Resolution 73-R-12; Approving Release of Certain Closed Session Minutes
It is recommended that the City Council adopt Resolution 73-R-12 releasing the
closed session meeting minutes listed on Exhibit A and finding that a need still
exists for confidentiality as to the minutes on Exhibit B.
For Action
(A6) Resolution 81-R-12 Authorizing the City Manager to Execute a License
Amendment with SprintCom, Inc. for Wireless Service Improvements at
Fleetwood-Jourdain Center
Staff recommends that the City Council adopt resolution 81-R-12 amending the
license agreement with SprintCom, Inc for the installation of additional
underground connections to the existing monopole at the Fleetwood -Jourdain
Center. No City of Evanston funding is required for the installation of this
equipment.
For Action
(A7) Resolution 82-R-12 Authorizing Permit Agreements to Establish a
Construction Yard for the Large Diameter Sewer Rehabilitation Project
Staff recommends adoption of Resolution 82-R-12 authorizing the City Manager
to execute agreements with the Metropolitan Water Reclamation District of
Greater Chicago and the Skokie Park District to establish a construction yard on
property owned by the MWRDGC and leased to the Skokie Park District in
conjunction with Bid 12-153, Cleveland and Davis Streets Large Diameter Sewer
Rehabilitation Project. There are no fees associated with the proposed permit
agreements.
For Action
(A8) Ordinance 106-O-12, Amending Title 10, Motor Vehicles and Traffic,
Chapter 6, Illegally Parked or Abandoned Autos
Staff recommends that the City Council approve Ordinance 106-O-12 amending
Title 10, Motor Vehicles and Traffic, Chapter 6, Illegally Parked or Abandoned
Autos, adding subsection 10-6-14: Fire Lanes. Under the proposed amendment,
by contract the City will be empowered to enter onto private property to enforce
fire lane violations.
For Introduction
City Council Agenda November 26, 2012 Page 5 of 7
11/21/2012 3:11 PM
(A9) Approval of Downtown Evanston FY2013 Request for Budget Contribution
Share
The Economic Development Committee and staff support a recommendation to
the City Council for approval of the Fiscal Year 2013 budget for Downtown
Evanston. Funding is provided by: 1) $370,000 from the Special Service Area #
4 (SSA #4) for downtown operations and maintenance; 2) $113,000 from the
Economic Development Fund for supplem ental marketing and economic
development activities; and 3) $88,247 split equally between the Washington
National TIF and Economic Development fund for additional maintenance
contract reimbursements for a total budget allocation of $571,247.
For Action
(A10) Resolution 83-R-12 Adopting the FY 2013 Budget of the City of Evanston
Staff recommends approval of Resolution 83-R-12 adopting the FY 2013 Budget
of the City of Evanston in the amount of $247,359,877.
For Action
(A11) Ordinance 127-O-12, Amending the Evanston City Code Title 7, Chapter 12,
City Waterworks System “Charges, Rates, Fees and Penalties”
Staff recommends City Council adoption of Ordinance 127-O-12 Amending the
Evanston City Code, Title 7, Chapter 12, Relating to the City Waterworks System
“Charges, Rates, Fees, and Penalties.” Staff is recommending a three percent
(3%) water rate increase.
For Introduction
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 138-O-12, Granting a Special Use for an Automobile Service
Station and a Variance for 19’ Accessory Structure Canopy Height at 2400
Main St.
Zoning Board of Appeals and City staff recommend adoption of Ordinance 138-O-
12 granting a special use permit for the operation of an Automobile Service
Station and a variance for 19’ accessory structure canopy he ight at 2400 Main
Street.
For Introduction
City Council Agenda November 26, 2012 Page 6 of 7
11/21/2012 3:11 PM
HUMAN SERVICES
(H1) Ordinance 117-O-12, Amending the Evanston City Code to Make Certain
Changes to the Evanston Public Library Board’s Authority
Human Services Committee and staff recommend consideration and approval of
Ordinance 117-O-12. This ordinance was approved by the Human Services
Committee on November 5, 2012, and introduced at the City Council meeting on
November 12, 2012.
For Action
(H2) Ordinance 111-O-12, Establishing the Americans with Disabilities Act
Advisory Board
Human Services Committee and staff recommend approval of Ordinance 111 -O-
12 establishing the Americans with Disabilities Act Advisory Board to assist the
City of Evanston with prioritizing ADA issues and infrastructure improvements.
This ordinance was approved by the Human Services Committee on November
5, 2012, and introduced at the City Council meeting on November 12, 2012.
For Action
APPOINTMENTS
(APP1)For Appointment to:
Arts Council Jose Aleman
Arts Council Fran Joy
Arts Council Rina Gitlin
Civil Service Commission Dina Berne
Civil Service Commission Lynn Richmond
Environment Board Stephanie Brown
Environment Board Tom Clark
Commission on Aging Marcia Achenbach
Commission on Aging Yolanda Bender
Commission on Aging Bonnie Lockhart
Housing & Homelessness Committee Jeremy Spitzer
Mental Health Board Carolyn Bell
Mental Health Board Azhar Harris
For Action
City Council Agenda November 26, 2012 Page 7 of 7
11/21/2012 3:11 PM
MEETINGS SCHEDULED THROUGH DECEMBER 2012
Upcoming Aldermanic Committee Meetings:
Wed, Nov 28 6:00 PM Transportation/Parking Committee
Wed, Nov 28 7:30 PM Economic Development Committee
Mon, Dec 3 6 pm Rules Committee
Mon, Dec 3 7:30 pm Human Services Committee
Mon, Dec 10 5:45 pm A&PW, P&D, City Council Meeting
Wed, Dec 12 7 pm Northwestern University-City Committee
Tues, Dec 18 7:30 pm Housing & Comm Dev Act Committee
Wed, Dec 19 6 pm Transportation/Parking Committee
Wed, Dec 19 6 pm M/W/EBE Committee
Wed, Dec 19 7:30 pm Economic Development Committee
Thurs, Dec 20 7 pm Housing & Homelessness Commission
Order and agenda items are subject to change.
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.