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HomeMy WebLinkAbout11.12.12 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, November 12, 2012 Administration & Public Works (A&PW) Committee meets at 5:45 p.m. Planning & Development (P&D) Committee meets at 7:15 pm City Council meeting convenes immediately after the conclusion of the P&D Committee meeting ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Grover (II) Public Hearing Chicago Main Tax Increment Financing District (III) Mayor Public Announcements (IV) City Manager Public Announcements Downtown Evanston Holiday Bash Holiday Trash Collections (V) Communications: City Clerk (VI) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speak ers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (VII) Special Orders of Business (SP1) Robert Crown Update (VIII) Consent Agenda: Alderman Rainey City Council Agenda November 12, 2012 Page 2 of 8 11/8/2012 3:55 PM (IX) Report of the Standing Committees Administration & Public Works - Alderman Grover Planning & Development - Alderman Fiske Human Services - Alderman Holmes (X) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (XI) Executive Session (XII) Adjournment SPECIAL ORDERS OF BUSINESS (SP1) Selection of Final Project Teams to Negotiate Design, Build, Finance and Operate an Ice Arena and Community Center within Crown Park The Crown Park Community Center Evaluation Committee recommends that the City Council direct the City Manager to initiate negotiations with two prequalified respondents, Crown Park Community Partnership (William Blair) and McCaffery Evanston Recreation LLC (McCaffery Interests), in order to obtain a best and final offer to Design, Build, Finance and Operate an Ice Rink and Community Center within Crown Park. For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of October 22, 2012 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 10/21/12 $2,600,475.68 (A2) City of Evanston Bills FY2012 11/13/12 $5,689,801.77 Credit Card Activity through September 30, 2012 $ 116,292.41 (A3.1) Approval of Contract with Wiss, Janney, Elstner Associates, Inc. for Professional Consulting Services for the 2013 Sherman Plaza Façade Repairs (RFP 12-163) Staff recommends that City Council authorize the City Manager to exe cute a contract for the 2013 Sherman Plaza Façade Repairs with Wiss, Janney, Elstner Associates, Inc. (330 Pfingsten Road, Northbrook, IL) at a total cost of $42,400. Funding is provided by the FY2012 Capital Improvement Program Project #416138 with a budget of $800,000. For Action City Council Agenda November 12, 2012 Page 3 of 8 11/8/2012 3:55 PM (A3.2) Approval of Contracts with Smith Maintenance Company and Total Building Services for Janitorial Services at Lorraine H. Morton Civic Center, Evanston Service Center, Main Library, Police Headquarters, and Police Outpost (RFP 12-171) Staff recommends City Council authorize the City Manager to execute contracts for Janitorial Services with Smith Maintenance Company (205 W. Randolph Street, Suite 925, Chicago, IL) in the annual amount of $114,384.17 for services at the Civic Center, Service Center, Police Headquarters, Fire Headquarters and Police Outpost, and with Total Building Services (340 Bennett Road, Elk Grove Village, IL) in the annual amount of $85,920 for services at the Main Library. Funding is provided by each facility’s approved operating budget. For Action (A3.3) Approval of Contract Extension with Third Millennium Associates, Inc. for City Vehicle Sticker and Pet License Print, Mail and Fulfillment Services Staff recommends City Council authorize the City Manager to sign a contract extension for City Vehicle Sticker and Pet License print, mail and fulfillment services with Third Millennium Associates, Inc. (4200 Cantera Drive, Suite 105, Warrenville, IL) in the amount of $48,042.54. Funding is provided by Finance Division Account 1910.65045. For Action (A3.4) Approval of Contracts for Snow Towing Operations Staff recommends approval of award of contract(s) for Snow Towing Services in an amount not to exceed $75,000, which is the estimated total for the 2012-2013 snow season. Funding is provided by General Fund Account 2680.62451, Towing and Booting Contracts. For Action (A3.5) Approval of Contract with Municipal Code Corporation MCCInnovations for Document Management Software, Installation and Maintenance Services (RFP 12-111) Staff recommends City Council authorize the City Manager to execute a contract for the installation of document management software with Municipal Code Corporation MCCInnovations (1700 Capital Circle SW, Tallahassee, F L) in the amount of $83,122.50. Funding is provided by the Federal Cook County Fiscal Year 2009 Justice Assistance Stimulus Grant/Cook County Funding for Technology Improvement in the amount of $69,405, and $13,717.50 from Account 1932.62320 Computer License and Support. For Action City Council Agenda November 12, 2012 Page 4 of 8 11/8/2012 3:55 PM (A4) Resolution 78-R-12 Authorizing the City Manager to Execute a Single Source Professional Design Build Service Agreement with Electrical Resource Management, Inc. for Sherman Plaza Parking Garage Lighting Improvements Staff recommends that City Council approve Resolution 78-R-12 authorizing the City Manager to execute a single source professional design build service agreement to complete lighting improvements at the Sherman Plaza Parking Garage with Electrical Resource Management, Inc. (703 Childs Street, Wheaton, IL) in the amount of $451,665. Funding will be initially provided by Parking Fund Account 700506.65515, and reimbursed by the Illinois Department of Commerce and Economic Opportunity. For Action (A5) Resolution 79-R-12 Authorizing the City Manager to Execute the Right-of- Way Lease Agreement with VFJ Enterprises, Inc. d/b/a Chicago’s Home of Chicken and Waffles Staff recommends that City Council adopt Resolution 79-R-12 authorizing the City Manager to execute a right-of-way lease agreement with VFJ Enterprises, Inc, d/b/a Chicago’s Home of Chicken and Waffles (2424 Dempster Street, Evanston, IL). The lease is for an initial term of five (5) years for 39 parking spaces and the drive aisle on McDaniel Avenue in the public right -of-way for $11,070 annually. For Action (A6) Resolution 80-R-12, Authorizing the Service Center Apartment Lease Agreement Staff recommends that Council approve Resolution 80-R-12 authorizing the City Manager to sign a lease for the one bedroom apartment on the second floor of the Service Center, 2020 Asbury Avenue, with Mr. Homayoon Pirooz from November 26, 2012 through November 26, 2013. For Action (A7) Ordinance 62-O-12; Amending the City Code and the Civil Service Commission Rules Staff requests consideration of Ordinance 62-O-12, which amends Title 2, Chapter 3 of the City Code to address state law amendments to the Fire Department hiring process, expands the number and role of the commissioners in the hiring process for new police officers and firefighters, a nd addresses changes in the hiring practices within the Division of Human Resources. This ordinance was introduced at the October 22, 2012 City Council meeting. For Action City Council Agenda November 12, 2012 Page 5 of 8 11/8/2012 3:55 PM (A8) Ordinance 116-O-12, to Add “Drive” as an Available Street Designation Staff recommends adoption of Ordinance 116-O-12 which amends Section 7-2-3 of the Evanston City Code of 2012, as amended, (the “Code”) to include “drive” as an available street designation. This ordinance was introduced at the October 22, 2012 City Council meeting. For Action (A9) Ordinance 126-O-12, Amending Ordinance 28-O-11 Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Water Pollution Control Loan Program Staff recommends approval of Ordinance 126-O-12 modifying previously adopted Ordinance 28-O-11 that authorized the City to borrow funds from the Illinois Environmental Protection Agency Water Pollution Control Loan Program for the construction of the Large Diameter Sewer Rehabilitation Phase I project. This ordinance was introduced at the October 22, 2012 City Council meeting. For Action (A10) Ordinance 122-O-12; Increasing the Number of Class Y Liquor Licenses Permitting Issuance to Wine Goddess, LLC Staff recommends adoption of Ordinance 122-O-12, which amends Subsection 3-4-6-(Y) of the Evanston City Code of 2012 (“City Code”), as amended, to increase the number of Class Y liquor licenses from two to three to permit issuance to Wine Goddess, LLC, 702 Main Street. This ordinance was introduced at the October 22, 2012 City Council meeting. For Action (A11) Ordinance 128-O-12: Visitors Center Fire Lane Construction Project Agreement and Lease Agreement with Northwestern University Staff requests consideration of Ordinance 128-O-12, authorizing the City Manager to negotiate and execute a Project Agreement and a Lease Agreement with Northwestern University for City-owned property located at the northeast corner of Sheridan Road and Campus Drive. This ordinance was introduced at the October 22, 2012 City Council meeting. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Approval of a First-time Application for a Sidewalk Café (SWC) for Pret A Manger (1701 Sherman Ave.) The Site Plan and Appearance Review Committee (SPAARC) and City staff recommend consideration for approval of a first-time application for a sidewalk café (SWC) permit for Pret A Manger, a Type 2 Restaurant located at 1701 Sherman Ave. For Action City Council Agenda November 12, 2012 Page 6 of 8 11/8/2012 3:55 PM (P2) Ordinance 95-O-12, Amending the Special Use for a Sheltered/Skilled Care Home at 2520 Gross Point Road in the C2 Zoning District (Alden Estates) Staff recommends the adoption of proposed Ordinance 95-O-12 that was requested by Alden Estates to permit greater flexibility in the management of the 99 beds within their facility. For Introduction (P3) Ordinance 69-O-12 Amending the Zoning Ordinance to Remove the Prohibition on Drive-Through as a Special Use on the Property Located at 2628 Gross Point Road (Chase Bank) Evanston Plan Commission and staff recommend that the City Council approve Ordinance 69-O-12 to amend the Zoning Ordinance of the Central Street Overlay District (oCSC) Subarea 6, to allow consideration of a Chase Bank drive -through as a special use only on the parcel at 2628 Gross Point Road. This ordinance was introduced at the October 22, 2012 City Council meeting. For Action (P4) Ordinance 119-O-12 Amending the Approved Planned Development at 635 Chicago Avenue (Walgreens) City staff recommends the adoption of Ordinance 119 -O-12, amending the Planned Development as granted in Ordinance 36-O-12 adopted May 14, 2012 by the Evanston City Council for the development of a new Walgreens at 635 Chicago Avenue. This ordinance was introduced at the October 22, 2012 City Council meeting. For Action (P5) Ordinance 120-O-12, Granting a Special Use for Northwestern University Scoreboards at 2250 Sheridan Road Zoning Board of Appeals, Sign Review and Appeals Board, and City staff recommend the adoption of Ordinance 120 -O-12 granting a special use permit for scoreboards at 2250 Sheridan Road. The applicant has complied with all zoning requirements and meets all of the standards of a Special Use for the T2 District. This ordinance was introduced at the October 22, 2012 City Council meeting. For Action (P6) Ordinance 121-O-12, Granting a Special Use for a Type 2 Restaurant at 843 Dodge Avenue (The Famous Burrito) Zoning Board of Appeals and City staff recommend the adoption of Ordinance 121-O-12 granting a special use permit for the operation of a Type 2 R estaurant at 843 Dodge Avenue. The applicant plans to open The Famous Burrito, an owner-operated eat-in and takeout restaurant on the southeast corner of Dodge Avenue and Main Street. This ordinance was introduced at the October 22, 2012 City Council meeting. For Action City Council Agenda November 12, 2012 Page 7 of 8 11/8/2012 3:55 PM HUMAN SERVICES (H1) Township of Evanston October 2012 Bills Township of Evanston Supervisor recommends that City Council approve the Township of Evanston bills, payroll, and medical payments for the month of October 2012 in the amount of $180,038.92. Funding is provided by the Township budget. For Action (H2) Ordinance 117-O-12, Amending the Evanston City Code to Make Certain Changes to the Evanston Public Library Board’s Authority Human Services Committee and staff recommend consideration and approval of Ordinance 117-O-12. This ordinance was approved by the Human Services Committee on November 5, 2012. For Action (H3) Ordinance 111-O-12, Establishing the Americans with Disabilities Act Advisory Board Human Services Committee and staff recommend approval of Ordinance 111 -O- 12 establishing the Americans with Disabilities Act Advisory Board to assist the City of Evanston with prioritizing ADA issues and infrastructure improvements. This ordinance was approved by the Human Services Committee on November 5, 2012. For Introduction HOUSING & COMMUNITY DEVELOPMENT ACT COMMITTEE (O1) Resolution 76-R-12, Reallocating Unspent 2009, 2010 and 2011 CDBG Funds The Housing and Community Development Act Committee and staff recommend approval of Resolution 76-R-12 amending the 2009, 2010 and 2011 Community Development Block Grant (CDBG) programs and authorizing the reallocation of $33,100 in unexpended funds to the City’s 2013 CDBG program. For Action City Council Agenda November 12, 2012 Page 8 of 8 11/8/2012 3:55 PM (O2) Resolution 75-R-12, Approving the 2013 One Year Action Plan The Housing and Community Development Act Committee and staff recommend adoption of Resolution 75-R-12 approving the One Year Action Plan for FY 2013 and the estimated FY 2013 Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Solutions Grant (ESG) funds totaling $1,908,900. Funding is provided by the City’s estimated CDBG, HOME and ESG entitlement grants; unspent CDBG funds from prior years; CDBG and HOME program income; and required matching funds for HOME and ESG from other public and private sources. Total estimated funding is $2,508,200. For Action MEETINGS SCHEDULED THROUGH NOVEMBER 2012 Upcoming Aldermanic Committee Meetings: Tue, Nov 13 7:00 PM Optional City Council Budget Meeting Thur, Nov 15 CANCELLED Emergency Telephone System Board Thur, Nov 15 7:00 PM Housing Commission Mon, Nov 19 7:00 PM City Council Tue, Nov 20 7:30 PM Housing & Community Development Act Committee Wed, Nov 21 6:00 PM MWEBE Development Committee Mon, Nov 26 5:45 PM A/PW, P&D, City Council Wed, Nov 28 6:00 PM Transportation/Parking Committee Wed, Nov 28 7:30 PM Economic Development Committee Order and agenda items are subject to change. Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.