HomeMy WebLinkAbout10.08.12
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, October 8, 2012
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee meets at 7:15 pm
City Council meeting convenes immediately after the conclusion of
the P&D Committee meeting
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Wynne
(II) Mayor Public Announcements
National Fire Prevention Week, October 7-13, 2012
(III) City Manager Public Announcements
Erie Evanston Health Center Opening, October 22, 2012
Jewel Food Stores Composting Project
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or f ewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
(VI) Special Orders of Business
(SP1) Robert Crown Update
(SP2) Pedestrian Safety Update
(SP3) Sidewalk Maintenance
City Council Agenda October 8, 2012 Page 2 of 8
10/4/2012 5:38 PM
(VII) Consent Agenda: Alderman Rainey
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Grover
Planning & Development - Alderman Fiske
Human Services - Alderman Holmes
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(X) Executive Session
(XI) Adjournment
SPECIAL ORDERS OF BUSINESS
(SP1) Selection of Final Project Teams to Negotiate Design, Build, Finance and
Operate an Ice Arena and Community Center within Crown Park
The Crown Park Community Center Evaluation Committee recommends that the
City Council direct the City Manager to initiate negotiations with two prequalified
respondents, Crown Park Community Partnership (William Blair) and McCaffery
Evanston Recreation LLC (McCaffery Interests), in order to obtain a best and
final offer to Design, Build, Finance and Operate an Ice Rink and Community
Center within Crown Park.
For Action
(SP2) Pedestrian Safety Update
The Public Works Department will be presenting a report on the
implementation/progress of the pedestrian safety recommendations. The City
and District 65 started the school year with safety in mind.
For Discussion
(SP3) 50/50 Sidewalk Maintenance Program
The Public Works Department will make a presentation on the 50/50 Sidewalk
Maintenance Program. The presentation will focus on how temporary
maintenance is performed.
For Discussion
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of September 18, 2012
(M2) Approval of Minutes of the Special City Council Meeting of October 1, 2012
City Council Agenda October 8, 2012 Page 3 of 8
10/4/2012 5:38 PM
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 09/23/12 $3,077,710.58
(A2) City of Evanston Bills FY2012 10/09/12 $6,121,870.42
City Credit Card payments through August 31, 2012 $ 133,583.23
(A3.1) Approval of Tire Purchases from Wentworth Tire Service
Staff recommends approval of tire purchases for the last three (3) months of
Fiscal Year 2012 in the amount of $13,000 and for twelve (12) months in the
amount of $50,000 in Fiscal Year 2013 from Wentworth Tire Service (300 North
York Road, Bensenville, IL) using the State Bid Award #4017031 for which
Wentworth Tire Service is an authorized distributor. Funding is provided from the
Fleet Services Budget for Tires and Tubes (7710.65065) for Fiscal Year’s 2012
and 2013.
For Action
(A3.2) Approval of Tire Repair Contract with Wentworth Tire Service (Bid 12-164)
Staff recommends that City Council authorize the City Manager to execute a one
(1) year contract with three (3) one year renewals for tire repair and recap
services in the amount of $25,008 for year one (1) to Wentworth Tire Service
(300 North York Road, Bensenville, IL). Funding is provided by the FY 2012 Fleet
Services budget for Tires and Tubes, 7710.65065, with a budgeted amount of
$32,500 for these services.
For Action
(A3.3) Approval of Contract with L. Marshall, Inc. for Water Utility Roof
Replacement (Bid 12-160)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2012 Evanston Water Utility Roof Replacement with L. Ma rshall,
Inc. (2100 Lehigh Avenue, Glenview, IL) in the amount of $133,000. Funding is
provided by the Water Fund Capital Improvement Plan (CIP) Account
733108.65515 with a budget of $150,000 allocated for roof replacements.
For Action
(A3.4) Approval of Engineering Services Agreement for Feasibility Study of
Alternative Stormwater Management Techniques with Hey and Associates,
Inc. (RFP 12-169)
Staff recommends City Council authorize the City Manager to execute an
agreement for engineering services for the feasibility study of alternative
stormwater management techniques with Hey and Associates, Inc. (8755 W.
Higgins Drive, Suite 835, Chicago, IL) in the not-to-exceed amount of
$24,946.24. Funding is provided by the Sewer Fund, Other Operations Account
7410.62180 which has a FY 2012 budget allocation of $25,000.
For Action
City Council Agenda October 8, 2012 Page 4 of 8
10/4/2012 5:38 PM
(A3.5) Approval of Tree Planting Purchase from Suburban Tree Consortium for
Fall Planting
Staff recommends City Council approval of the purchase of 155 trees and
planting services for 50 trees from Suburban Tree Consortium (STC) in the
amount of $38,864. Funding is provided by the General Fund Parks/Forestry
Division Account 3525.65005 with a total annual budget of $80,000.
For Action
(A3.6) Approval of Centennial Park Lagoon Professional Design Services Contract
with Kettelkamp & Kettelkamp (RFP 12-165)
Staff recommends that City Council authorize the City Manager to execute a
contract for the Centennial Park Lagoon Professional Design Services Project to
Kettelkamp & Kettelkamp (1315 Sherman Place, Evanston, IL) at a total cost of
$90,735. Funding is provided by the Capital Improvement Plan (#415414).
For Action
(A4) Approval of Change Order for Lighting Power Centers
Staff recommends that City Council authorize the City Manager to e xecute
Change Order #2 to the contract for the Church Street Improvement Project (Bid
12-136) to Landmark Contractors, Inc. (11916 W. Main Street, Huntley, IL) in the
amount of $31,590. This Change Order will expand the scope of the contract to
include the replacement of Street Light Power Centers throughout the City.
Funding is provided by the Capital Improvement Plan (#415868).
For Action
(A5) Approval to Accept and Place on File the Single Audit for FY2011
Staff recommends City Council review and place on file the attached Single Audit
report for the fiscal year ending December 31, 2011.
For Action
(A6) Post Issuance Compliance Procedures for Tax Exempt Bonds
Staff recommends that the attached document describing post issue compliance
procedures for bonds be adopted and placed on file. These procedures will be
applicable to any bonds issued on or after January 1, 2012.
For Action
(A7) Resolution 69-R-12 Authorizing the City Manager to Execute a Transition of
Services Agreement with Erie Family Health Center, Inc. Regarding the
Evanston Children’s Dental Clinic
Staff recommends approval of Resolution 69-R-12 Authorizing the City Manager
to Execute a Transition of Services Agreement with Erie Family Health Center,
Inc. regarding the Children’s Dental Clinic.
For Action
City Council Agenda October 8, 2012 Page 5 of 8
10/4/2012 5:38 PM
(A8) Ordinance 109-O-12, Amending Title 3, Chapter 4, Section 6 of the City Code
to Create a Liquor License Classification for Craft Breweries
Ordinance 109-O-12 amends Title 3, Chapter 4, Section 6 of the Evanston City
Code of 2012, as amended (“Code”), to create a liquor license classification
applicable to craft beer breweries. If adopted, Class P-1 liquor licensees will be
permitted to offer for retail sale their craft beer for consumption onsite or offsite.
For Introduction
(A9) Ordinance 112-O-12, Increasing the Number Class C Licenses for Signature
Food Solutions d/b/a Chicago’s Home of Chicken & Waffles, III
Staff recommends adoption of Ordinance 112-O-12, which amends Subsection
3-4-6-(C) of the Evanston City Code of 2012 (“City Code”), as amended, to
increase the number of Class C liquor licenses from 28 to 29 to permit issuance
of a liquor license to Signature Food Solutions, Inc., d/b/a Chicago’s Home of
Chicken and Waffles III, 2424 West Dempster Street. Suspension of the Rules
is requested for Introduction and Action on October 8, 2012.
For Introduction and Action
(A10) Ordinance 99-O-12, Relating to Bicycle Use in Alleys
Staff recommends consideration of Ordinance 99-O-12 which amends portions of
Title 10 Chapter 9, and Section 10 -1-3 of the Evanston City Code of 2012 (“City
Code”), as amended, relating to bicycles and the use of bicycles within the City.
This ordinance was introduced at the September 24, 2012 City Council meeting.
For Action
(A11) Ordinance 100-O-12, Decreasing the Number of Class C Liquor Licenses
Due to Closure of Hota Restaurant , 2545 Prairie Avenue
Staff recommends adoption of Ordinance 100 -O-12, which amends Subsection 3-
5-6-(C) of the Evanston City Code of 1979 (“City Code”), as amended, to decrease
the number of Class C liquor licenses from 29 to 28 due to the closure of Hota
Restaurant, 2545 Prairie Avenue . This ordinance was introduced at the
September 24, 2012 City Council meeting.
For Action
(A12) Ordinance 101-O-12, Increasing the number of Class N Liquor Licenses for
Issuance to Whole Foods, 1111 Chicago Ave.
Staff recommends adoption of Ordinance 101-O-12 which amends Subsection 3-
5-6-(N) of the Evanston City Code of 1979 (“City Code”), as amended, to increase
the number of Class N liquor licenses from six to seven to permit issuance to
Whole Foods Market, 1111 Chicago Avenue . This ordinance was introduced at
the September 24, 2012 City Council meeting.
For Action
City Council Agenda October 8, 2012 Page 6 of 8
10/4/2012 5:38 PM
(A13) Ordinance 102-O-12, Decreasing the Number of Class O Liquor Licenses for
Class N Issuance to Whole Foods, 1111 Chicago Ave.
Staff recommends adoption of Ordinance 102-O-12 which amends Subsection 3-
5-6-(O) of the Evanston City Code of 1979 (“City Code”), as amended, to decrease
the number of Class O liquor licenses from three to two. This ordinance was
introduced at the September 24, 2012 City Council meeting.
For Action
(A14) Ordinance 103-O-12, Increasing the Number of Class O Liquor Licenses for
Issuance to Trader Joe’s , 1211 Chicago Avenue
Staff recommends adoption of Ordinance 103-O-12 which amends Subsection 3-
5-6-(O) of the Evanston City Code of 1979 (“City Code”), as amended, to increase
the number of Class O liquor licenses from two to three, permitting issuance to
Trader Joe’s East, Inc., d/b/a, Trader Joe’s, 1211 Chicago Avenue. This ordinance
was introduced at the September 24, 2012 City Council meeting.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 72-O-12 Amending the Zoning Ordinance – Residential Building
Height, Dormer Size and Location, Half Stories, Accessory Structure Height,
and Legal Nonconformities in the R1, R2, R3, R4 and R4a Districts
The Plan Commission and City staff recommend adoption of the proposed
regulation changes for residential building height, dormer size and location, half
stories, accessory structure height, and legal nonconformities in the R1 -R4a
Districts.
For Introduction
(P2) Ordinance 38-O-11 Amending Title 5, Chapter 8 of the City Code to Require
the Licensing of Rental Dwelling Units
Staff recommends adoption of proposed Ordinance 38 -O-11 regarding the
Licensing of Rental Dwelling Units amending Title 5, Chapter 8 of the City Code
to be effective July 1, 2013. The Planning and Development Committee
considered and accepted the report of the Mayor’s Rental Unit Licensing
Committee at the July 23, 2012, Planning and Development Committee meeting.
This ordinance was introduced at the September 24, 2012 City Council meeting.
For Action
City Council Agenda October 8, 2012 Page 7 of 8
10/4/2012 5:38 PM
HUMAN SERVICES COMMITTEE
(H1) Approval of Township of Evanston September 2012 Bills
Township of Evanston Supervisor recommends City Council approval of the
Township of Evanston bills, payroll, and medical payments for the month of
September 2012 in the amount of $99,370.26. Funding is provided by the
Township budget.
For Action
ECONOMIC DEVELOPMENT COMMITTEE
(O1) Approval of Financial Assistance through the Façade Improvement
Program for 607 Howard LLC (607-609 Howard Street)
The Economic Development Committee recommends approval of financial
assistance for façade improvements for 607 Howard, LLC (607 -609 Howard
Street) on a 50/50 cost sharing basis. Staff recommends consideration of funding
the project and an additional $6,830 to ensure the installation of new windows.
The proposed new amount of funding on a 50/50 cost-sharing basis is not to
exceed $19,330. Funding is recommended to come from the Howard/Ridge TIF
District Fund’s Other Improvements Account 5860.65515.
For Action
RULES COMMITTEE
(O2) Ordinance 61-O-12, Amending the City Code Relating to the Housing
Commission, Hereafter Called the “Housing and Homelessness
Commission”
Rules Committee, Housing Commission, the Mayor’s Task Force on
Homelessness and City staff recommend the adoption of Ordinance 61-O-12,
which amends the City Code to establish the Housing and Homelessness
Commission in place of the Housing Commission. This ordinance was introduced
at the September 24, 2012 City Council meeting.
For Action
City Council Agenda October 8, 2012 Page 8 of 8
10/4/2012 5:38 PM
MEETINGS SCHEDULED THROUGH OCTOBER 2012
Upcoming Aldermanic Committee Meetings:
Thurs, Oct 11 5:30 PM City-School Liaison Committee
Tues, Oct 16 7:30 PM Housing & Community Dev Act Committee
Wed, Oct 17 6:00 PM M/W/EBE Committee
Thurs, Oct 18 7:00 PM Housing Commission
Mon, Oct 22 5:45 PM A&PW, P&D, Council
Wed, Oct 24 6:00 PM Transportation/Parking Committee
Wed, Oct 24 7:30 PM Economic Development Committee
Mon, Oct 22 7:00 PM City Council Meeting: Budget Discussion
Order and agenda items are subject to change.
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.