HomeMy WebLinkAbout09.10.12
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, September 10, 2012
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee meets at 7:15 pm
City Council meeting convenes immediately after the conclusion of
the P&D Committee meeting
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Fiske
(II) Mayor Public Announcements and Proclamations
No Text On Board – Pledge Day, September 19, 2012
(III) City Manager Public Announcements
Paint Evanston Purple, September 29, 2012
Citizen Budget Outreach, September 15 and September 19, 2012
“Roadmap for the Arts” Public Meetings
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
(VI) Consent Agenda: Alderman Rainey
City Council Agenda September 10, 2012 Page 2 of 10
9/6/2012 4:54 PM
(VII) Report of the Standing Committees
Administration & Public Works - Alderman Grover
Planning & Development - Alderman Fiske
Human Services - Alderman Holmes
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide infor mation
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of August 13, 2012
(M2) Approval of Minutes of the Special City Council Meeting of August 16, 2012
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 08/12/12 $2,759,689.16
City of Evanston Payroll through 08/26/12 $2,688,033.29
(A2) City of Evanston Bills FY2012 through 09/11/12 $5,446,750.40
City of Evanston Credit Card Activity ending July 31, 2012 $ 139,368.03
(A3.1) Approval of Sole Source Purchase of Tallmadge Street Light Poles from
Graybar Electric
Staff recommends City Council approval for the purchase of ten (10) Union Metal
Tallmadge street light poles from Graybar Electric (900 Regency Drive, Glendale
Heights, IL) in the amount of $27,352.90. Funding is provided by the General
Fund, Traffic Signals and Street Light Main tenance Account 2640.65070, which
has $40,000 budgeted for Fiscal Year 2012.
For Action
(A3.2) Approval of Contract for Large Diameter Sewer Rehabilitation Phase 1 with
Insituform Technologies USA, LLC (Bid 12-152)
Staff recommends that City Council authorize the City Manager to award a
contract in the amount of $2,989,228 to Insituform Technologies USA, LLC
(17988 Edison Avenue, Chesterfield, MO) for the Large Diameter Sewer
Rehabilitation Phase 1 (Bid 12-152), contingent upon receiving the appropriate
loan funding from the Illinois Environmental Protection Agency (IEPA). With this
funding, all eligible construction costs would be funded by a loan repaid over 20
years at approximately 2.5% interest.
For Action
City Council Agenda September 10, 2012 Page 3 of 10
9/6/2012 4:54 PM
(A3.3) Approval of 2012 Structure Lining Contract for 50 Brick Sewer Manholes
with National Power Rodding Corporation (Bid 12-157)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2012 Structure Lining Contract (Bid 12-157) with National Power
Rodding Corporation (2500 W. Arthington, Chicago, IL) in the amount of $79,324
for 50 brick manholes. Funding is provided by Sewer Fund, capital improvement
account 7420.62461 which has a budget allocation of $215,000.
For Action
(A3.4) Approval of Contract with G.A. Johnson & Son, LLC for the Evanston Water
Utility Security Door Replacement (Bid 12-159)
Staff recommends that City Council authorize the City Manager to execute a
contract for the Evanston Water Utility Security Door Replacement contract (Bid
12-159) with G.A. Johnson & Son, LLC (828 Foster Street, Evanston, IL) in the
amount of $94,880. Funding will be provided by the Water Fund Capital
Improvement Plan (CIP) Account 733067.65515 with a budget of $50,000
allocated for security improvements. $44,880 additional funding is available in
the Water Fund CIP Account 733097.65515 from projects that have been
deferred.
For Action
(A3.5) Approval of Contract Extension with Connelly’s Academy Agreement for
Martial Arts Instruction
Staff recommends that the City Manager be authorized to extend the current
agreement with Connelly’s Academy (9750 Karlov Avenue, Skokie, IL) for martial
arts program services at the Levy Senior Center up to a total of $30,000. All
expenses for the program are covered by participation fees (estimated to be
$50,000).
For Action
(A3.6) Approval of the Single Source Purchase from Total Parking Solutions (TPS)
of Four CALE Compact Pay and Display Parking Terminals
Staff recommends that City Council authorize the City Manager to execute a
contract for a single source purchase from Total Parking Solutions (TPS) (2721
Curtiss Street, Downers Grove, IL) of CALE Pay and Display Parking Terminals
to be installed as a pilot project on four blocks of Church Street in the amount of
$51,296. Funding is provided by the Parking Fund Account 701515.65515.
For Action
(A3.7) Approval of the Contract Award to A. Lamp Concrete Contractors for the
Additional MFT Street Resurfacing Contract (Bid 12-167)
Staff recommends the City Council authorize the City Manager to execute a
contract in response to Bid 12-167 to award the additional MFT Streets
Resurfacing Contract to A. Lamp Concrete Contractors (800 W. Irving Park
Road, Schaumburg, IL) in the amount of $289,126.50. Funding is provided by the
Motor Fuel Tax Fund #200, with a budgeted amount of $300,000.
For Action
City Council Agenda September 10, 2012 Page 4 of 10
9/6/2012 4:54 PM
(A3.8) Approval of Central Street Emergency Water Main Replacement Contract
Award to Glenbrook Excavating & Contracting Inc.
Staff recommends that City Council authorize the City Manager to execute an
Emergency Contract Award to Glenbrook Excavating & Contracting Inc. (20389
Weiland Road, Prairie View, IL) in the amount of $1,565,915.85. This emergency
contract will expand the scope of the 2012 Water Main and Street Resurfacing
contract to include the emergency water main replacement and street resurfacing
work on Central Street from Cowper Avenue to Central Park Avenue . Funding
will be provided by the Water Fund Accounts (733086.65515) in the amount of
$496,000 and (733097.65515) in the amount of $439,915.85, and the CIP Street
Resurfacing Accounts (415857.65515) in the amount of $630,000.
For Action
(A4) Approval of Change Order # 1 to the Church Street Improvement Contract
Central Street Streetscape, Lincolnwood Drive to Ewing Avenue
Staff recommends that City Council authorize the City Manager to execute
Change Order #1 to the contract for the Church Street Improvement Project (Bid
12-136) to Landmark Contractors, Inc. (11916 W. Main Street, Huntley, IL) in the
amount of $276,443. This change order will include the streetscape work on
Central Street from Lincolnwood Drive to Ewing Avenue on the south side.
Funding for this work is provided by the Economic Development Fund
(415924.65515) in the amount of $110,000 and CIP Fund (415857.65515) in the
amount of $166,443.
For Action
(A5) Approval of January 1, 2012 Police and Firefighter Pension Actuarial
Report
Staff recommends that City Council review and approve the January 1, 2012
Actuarial Valuation for usage in the 2012 Tax Levy for Police and Firefighter
funding purposes. The recommended Annual Actuarial Required Contribution
(ARC) as determined by this study is $6,126,383 for the Firefighters’ Pension
Fund, and $8,109,454 for the Police Pension Fund.
For Action
(A6) Approval of Contract Agreement with International Association of
Firefighters Local 742
Staff recommends approval to authorize the City Manager to execute a collective
bargaining agreement with the International Association of Firefighters (IAFF)
Local 742 effective January 1, 2012 through December 31 , 2013. City Council
approval will ratify the tentative agreements executed throughout the negotiation
process.
For Action
City Council Agenda September 10, 2012 Page 5 of 10
9/6/2012 4:54 PM
(A7) Approval of Contract Agreement with American Federation of State,
County, and Municipal Employees Union
Staff recommends approval to authorize the City Manager to execute a collective
bargaining agreement with the American Federation of State, County, and
Municipal Employees (AFSCME) Union effective January 1, 2012 through
December 31, 2013. City Council approval will ratify t he tentative agreements
executed throughout the negotiation process.
For Action
(A8) Resolution 64-R-12 Authorizing an Intergovernmental Agreement with the
Village of Wilmette to Grant an Easement on Isabella Street
Staff recommends approval of Resolution 64-R-12 authorizing the City Manager
to sign the intergovernmental agreement with the Village of Wilmette to grant
easement for the relief sewer installation and resurfacing of Isabella Street from
Highland Avenue to Ewing Avenue. Funding is provided by Capital Improvement
Funds in an amount not to exceed $200,000 from the one -time General Fund
transfer of $1,000,000 previously approved by City Council for additional street
resurfacing.
For Action
(A9) Resolution 65-R-12 Authorizing the City Manager to Execute a Lease
Agreement with Erie Family Health Center for Office Space in the Civic
Center
Staff recommends approval of Resolution 65-R-12 authorizing the City Manager
to execute a lease agreement with Erie Family Health Center for office space in
the ground level area of the Civic Center, 2100 Ridge Avenue, Evanston.
For Action
(A10) Ordinance 76-O-12; Amending the Evanston City Code Title 4, Chapter 6,
Relating to the Plumbing Code
Staff recommends City Council approval of Ordinance 76-O-12 amending the
Evanston City Code, Title 4, Chapter 6 – Plumbing Code, relating to Subsoil
Drain Pipe. The current plumbing code allows sump pumps to discharge to the
storm or combined sewer systems. The proposed code modification would allow
sump pumps to discharge to the appropriate sewer system only with the approval
of the City Manager or his/her designee.
For Introduction
City Council Agenda September 10, 2012 Page 6 of 10
9/6/2012 4:54 PM
The Compensation Committee recommends adoption of the following five
Ordinances (A11 to A15) setting salary compensation for Evanston’s elected
officials.
(A11) Ordinance 87-O-12: Setting Compensation for Members of the Evanston
City Council
Ordinance 87-O-12 sets compensation for members of the Evanston City Council
with an annual raise of 2% for the 4 years beginning May 1, 2013 through May 1,
2016.
For Introduction
(A12) Ordinance 88-O-12: Setting Compensation for the Evanston City Clerk
Ordinance 88-O-12 sets compensation for the Evanston City Clerk with an
annual raise of 2% for the 4 years beginning May 1, 2013 through May 1, 2016.
For Introduction
(A13) Ordinance 89-O-12: Setting Compensation for the Mayor
Ordinance 89-O-12 sets compensation for the Mayor of Evanston with an annual
raise of 2% for the 4 years beginning May 1, 2013 through May 1, 2016.
For Introduction
(A14) Ordinance 90-O-12: Setting Compensation for the Township Assessor
Ordinance 90-O-12 sets compensation for the Township Assessor with an annual
raise of 2% for the 4 years beginning May 1, 2013 through May 1, 2016.
For Introduction
(A15) Ordinance 91-O-12: Setting Compensation for the Township Supervisor
Ordinance 87-O-12 sets compensation for the Township Supervisor with an
annual raise of 2% for the 4 years beginning May 1, 2013 through May 1, 2016.
For Introduction
The following four agenda items (A16 to A19) pertain to the implementation of
Emerson Square, a component of the City’s $18.15 million Neighborhood
Stabilization Program 2 (“NSP2”) grant, awarded by HUD. Resolution 63-R-12, Plat
of Subdivision for 1600 Foster Street, follows as an action item (P3) on the
Planning and Development Committee agenda.
(A16) Ordinance 92-O-12; Authorizing the City Manager to Negotiate a Sale
Contract for Lots 1 and 2, Real Property Located at 1600 Foster Street
Staff recommends adoption of Ordinance 92 -O-12 authorizing the City Manager
to negotiate a real estate contract to sell Lots 1 and 2, described in Resolution
63-R-12 that subdivides the City-owned property at 1600 Foster Street,
Evanston, Illinois 60201 (the “Property”).
For Introduction
City Council Agenda September 10, 2012 Page 7 of 10
9/6/2012 4:54 PM
(A17) Ordinance 93-O-12; Authorizing the Sale of Lots 1 and 2, Real Property
Located at 1600 Foster Street
Staff recommends adoption of Ordinance 93 -O-12 authorizing the City Manager
to execute a real estate contract to sell Lots 1 and 2, portions of the vacant
property at 1600 Foster Street, Evanston, Illinois 60201 (the “Property”), to CB
Land, LLC.
For Introduction
(A18) Ordinance 97-O-12; Authorizing the City Manager to Negotiate a Sale
Contract for Lots 3, 4 and 5 and Outlots A and B, Real Property Located at
1600 Foster Avenue
Staff recommends adoption of Ordinance 97 -O-12 authorizing the City Manager
to negotiate a real estate contract to sell Lots 3, 4 and 5 and Outlots A and B,
identified in Resolution 63-R-12, which subdivides the City-owned property at
1600 Foster Avenue, Evanston, Illinois 60201 (the “Property”).
For Introduction
(A19) Ordinance 98-O-12; Authorizing the Sale Contract for Lots 3, 4 and 5, and
Outlots A and B, Real Property Located at 1600 Foster Avenue
Staff recommends adoption of Ordinance 98 -O-12 authorizing the City Manager
to execute a real estate contract to sell Lots 3,4 and 5, and Outlots A and B,
portions of a vacant property at 1600 Foster Avenue, Evanston, Illinois 60201
(the “Property”) to EMSQ Holding, LLC.
For Introduction
(A20) Ordinance 58-O-12: Regarding Designation of Chicago/Main Tax Increment
Financing District
Staff recommends adoption of Ordinance 58-O-12, “Designating, Proposing
Approval of a Redevelopment Plan and Project, Adopting Tax Increment
Allocation Financing, Convening a Joint Review Board, and Calling a Public
Hearing Regarding the Proposed Chicago/Main Redevelopment Area .” Adoption
of this ordinance will initiate the public hearing process for the designation of the
Chicago/Main Tax Increment Financing (TIF) District. This ordinance was
introduced at the August 13, 2013 City Council meeting.
For Action
(A21) Ordinance 78-O-12 Authorizing the Sale of Surplus Property
Staff recommends the City Council approve Ordinance 78 -O-12 authorizing the
sale of various vehicles and equipment owned by the City through public auction.
The vehicles and equipment are either presently out of service or will be, and are
assigned to various divisions/departments within the City of Evanston. This
ordinance was introduced at the August 13, 2013 City Council meeting.
For Action
City Council Agenda September 10, 2012 Page 8 of 10
9/6/2012 4:54 PM
PLANNING & DEVELOPMENT COMMITTEE
(P1) Resolution 67-R-12, Designating that Portion of Mulford Street West of
Dodge Avenue in James Park with the Honorary Street Name Sign, “Lionel &
Irma Carter Drive”
Staff recommends adoption of Resolution 67-R-12 designating a portion of
Mulford Street west of Dodge Avenue in James Park, “Lionel & Irma Carter
Drive.”
For Action
(P2) Approval of Substantial Amendment to the 2012 Action Plan, HOME
Program
The Housing Commission and staff recommend approval of the Substantial
Amendment to the City and HUD approved 2012 Action Plan that establishes a
once per year deadline for HOME applications.
For Action
(P3) Resolution 63-R-12, Plat of Subdivision for 1600 Foster Street
Staff and the Site Plan and Appearance Review Committee (SPAARC)
recommend adoption of 63-R-12, which would approve the creation of seven lots
from one, at 1600 Foster, which will implement the first phase of Emerson
Square, the second component of the City’s $18.15 million Neighborhood
Stabilization Program 2 (“NSP2”) grant, awarded by HUD. Ordinances
authorizing the City Manager to negotiate and sell the property at 1600 Foster
Street appear on the Administration & Public Works agenda, items A16 – A19.
For Action
(P4) Ordinance 94-O-12, Amending the Special Use for a Convenience Store at
555 Howard Street in the B3 District
Staff recommends approval of proposed Ordinance amending an existing Special
Use for the convenience store located at 555 Howard Street to allow it to open at
6:00 a.m. instead of 7:00 a.m. and to remain open until 8:00 p.m. instead of 7:00
p.m.
For Introduction
(P5) Ordinance 96-O-12, Granting a Special Use Permit for a Planned
Development Located at 1211 Chicago Avenue (Trader Joe’s),
Plan Commission and City staff recommend the adoption of Ordinance 96-O-12,
granting planned development approval for the proposed new Trader Joe’s at
1211 Chicago Avenue.
For Introduction
City Council Agenda September 10, 2012 Page 9 of 10
9/6/2012 4:54 PM
HUMAN SERVICES COMMITTEE
(H1) Approval of Township of Evanston August 2012 Bills
Township of Evanston Supervisor recommends the City Council to approve the
Township of Evanston bills, payroll, and medical payments for the month of
August 2012 in the amount of $107,532.22.
For Action
(H2) Ordinance 28-O-12, Enacting a New Chapter 17 of Title 9 of the Evanston City
Code, Prohibiting Unauthorized Operation of CB Radio Equipment
Ald. Wilson recommends adoption of Ordinance 28-O-12, which would enact a
new Chapter 17 of Title 9 of the City Code, prohibiting (1) the use of citizens
band radio (“CB”) equipment that is not authorized by the Federal
Communications Commission (“FCC”) and (2) the unlicensed operation of CB
equipment on frequencies between 24 MHz and 35 MHz. This ordinance was
introduced at the August 13, 2013 City Council meeting.
For Action
ECONOMIC DEVELOPMENT COMMITTEE
(O1) Resolution 66-R-12 Construction Loan Agreement with Nomad Dreams,
LLC to Assist in the Expansion of Heartwood Center for Body Mind Spirit
The Economic Development Committee (“Committee”) and staff recommend
approval of Resolution 66-R-12 authorizing the City Manager to execute a
$100,000 Construction Loan Agreement with Nomad Dream, LLC to assist with
the expansion of Heartwood Center for Body Mind Spirit located at 1818
Dempster Street.
For Action
MEETINGS SCHEDULED THROUGH SEPTEMBER 2012
Upcoming Aldermanic Committee Meetings:
Tues, Sept 11 7:00 PM Housing & Community Dev Act Committee
Wed, Sept 12 6:00 PM Transportation/Parking Committee
Wed, Sept 12 7:00 PM Housing & Community Dev Act Committee
Tues, Sept 18 7:00 PM City Council Meeting - Goal Setting
Wed, Sept 19 6:00 PM MWEBE Committee
Wed, Sept 19 7:00 PM Citizen Budget Input Session
Thurs, Sept 20 7:00 PM Housing Commission
Mon, Sept 24 5:45 PM A&PW; P&D; City Council
Thurs, Sept 27 7:00 PM Housing & Community Dev Act Committee
City Council Agenda September 10, 2012 Page 10 of
10
9/6/2012 4:54 PM
Order and agenda items are subject to change.
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.