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HomeMy WebLinkAbout08.13.12 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, August 13, 2012 Administration & Public Works (A&PW) Committee meets at 5:45 p.m. Meeting of the Planning & Development (P&D) Committee is cancelled tonight. City Council meeting convenes immediately after the conclusion of the A&PW Committee meeting but no earlier than 7 pm. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Burrus (II) Mayor Public Announcements Presentation by Citizens’ Greener Evanston (III) City Manager Public Announcements Public Technology Institute Web 2.0 Award Government Finance Officers Association Distinguished Budget Award for FY2012 Labor Day Holiday Refuse Collections (IV) Communications: City Clerk (V) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, addre ss and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (VI) Special Orders of Business City Council Agenda August 13, 2012 Page 2 of 10 8/9/2012 2:31 PM (VII) Consent Agenda: Alderman Rainey (VIII) Report of the Standing Committees Administration & Public Works - Alderman Grover Planning & Development - Alderman Fiske Human Services - Alderman Tendam (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (X) Executive Session (XI) Adjournment SPECIAL ORDER OF BUSINESS (SP1) Evanston Water Conservation and Efficiency Plan Staff recommends that City Council receive and file the Evanston Water Conservation and Efficiency Plan developed in partnership with the Chicago Metropolitan Agency for Planning and in support of the Evanston Strategic Plan and Evanston Climate Action Plan. For Action (SP2) Second Quarter Financial Report for Fiscal Year 2012 / Proposed Budget Calendar for Fiscal Year 2013 Staff recommends City Council receive the Second Quarter Financial Report for FY 2012 and place on file. Staff recommends City Council adopt the Fiscal Year 2013 Budget Calendar. For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of July 23, 2012 (M2) Approval of Minutes of the Special City Council Meeting of August 6, 2012 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 07/15/12 $2,881,632.24 City of Evanston Payroll through 07/29/12 $2,809,797.48 (A2) City of Evanston Bills FY2012 through 08/14/12 $6,820,727.71 City of Evanston Credit Card Activity ending June 30, 2012 $ 140,652.53 City Council Agenda August 13, 2012 Page 3 of 10 8/9/2012 2:31 PM (A3.1) Approval of Contract Award to UrbanWorks, Ltd. For Comprehensive Signage Design Program (RFP 12-41) The Transportation and Parking Committee, Economic Development Committee and staff recommend that City Council authorize the City Manager to execute a contract for the Comprehensive Signage Design Program to UrbanWorks, Ltd., (213 West Institute Place, Suite 710, Chicago, IL) in the total amount of $52,270. Funding will be provided from: the Parking Fund (7005.65515); the West End TIF (5870.65515); and $4,280 from CDBG Fund (5170.62951). For Action (A3.2) Approval of Contract Extension to Morton Salt for the Purchase of Rock Salt for 2012-13 Winter Season Staff recommends City Council approval of a one-year contract extension for the purchase of up to 7,000 tons of rock salt from Morton Salt (123 N. Wacker Drive, Chicago, IL) at a cost of $60.61 per ton for a winter season total of $424,270. Funding is provided by the General Fund Snow and Ice Control Account 2680.65015. For Action (A3.3) Approval of Contract Award to Chicagoland Paving for 2012 Additional Streets Resurfacing Project (Bid 12-161) Staff recommends the City Council authorize the City Manager to execute a contract in response to Bid 12-161 to award the 2012 Additional Streets Resurfacing Contract to Chicagoland Paving (225 Telser Road, Lake Zurich, IL) in the amount of $689,606.44. Funding will be provided from the Capital Improvement Fund from the one-time General Fund transfer of $1,000,000 previously approved by the City Council. For Action (A3.4) Approval of Contract Award to Jasco Electric Corporation for the Lorraine H. Morton Civic Center Parking Lot Lighting Replacement Project (Bid 12- 148) Staff recommends that City Council authorize the City Manager to execute a contract for the Lorraine H. Morton Civic Center (LHMCC) Parking Lot Lighting Replacement Project with Jasco Electric Corporation (2750 Barney Court, McHenry, IL) in the amount of $208,669. Funding is provided by Capital Improvement Program (Project 415176) with a budget of $320,000. For Action (A3.5) Approval of Contract Award to Altus Works, Inc. for Noyes Cultural Arts Center Chimney & Roof Project (RFP 12-132) Staff recommends that City Council authorize the City Manager to execu te a contract for professional architectural and engineering services for the 2013 Noyes Cultural Arts Center Chimney & Roof Project to Altus Works, Inc. (4224 N. Milwaukee Avenue, Chicago, IL) at a total cost of $70,840. Funding is provided by Capital Improvement Program (Project 415663) with a budget of $120,000. For Action City Council Agenda August 13, 2012 Page 4 of 10 8/9/2012 2:31 PM (A3.6) Approval of Contract Award to Midway Contracting Group, LLC for the Evanston Water Utility Asbestos Abatement Phase 3 (Bid 12-155) Staff recommends that City Council authorize the City Manager to execute a contract for Asbestos Abatement Phase 3 at the Evanston Water Utility (Bid 12 - 155) with Midway Contracting Group, LLC (7413 W. Duvan Drive, Tinley Park, IL) in the amount of $39,000. Funding will be provided by the Water Fund, Account 733095.65515, which has a budget of $50,000 specifically allocated for this project. For Action (A3.7) Approval of Contract Award to American Pipe Liners, Inc. for 2012 CIPP Sewer Rehabilitation Contract B (Bid No. 12-154) Staff recommends that City Council authorize the City Manager to execute a contract for the 2012 Cured-In-Place Pipe Lining Contract B (Bid 12-154) with American Pipe Liners, Inc. (P.O. Box 28, Highland Park, IL) in the amount of $202,779. Funding will be provided by the Sewer Fund, Capital Improvement Account 7420.65515 which has a budget allocation of $503,000. For Action (A4) Approval of Line of Credit for Howard Ridge and West Evanston TIF Districts Staff recommends that City Council Staff recommends that City Council authorize the City Manager to sign an agreement with First Bank and Trust to have access to a Line Of Credit up to an amount of $2.2 million for use in the Howard Ridge and West Evanston TIF Districts. For Action (A5) Approval of Sidewalk Café for The Alcove, 512 Main Street Staff recommends that City Council consider a first-time application for a sidewalk café (SWC) permit for The Alcove, a Type 1 Restaurant located at 512 Main Street. For Action (A6) Resolution 56-R-12: Authorizing a Lease Agreement for the Computer Lab in the Main Library with National Able Network, Inc. Staff recommends City Council approval of Resolution 56 -R-12 authorizing the City Manager to sign the lease agreement with National Able Network, Inc., for the lease of a computer lab in the Main Library. The lease will be for a six month term (July 1 through December 31, 2012), with an option to extend and leased at a rental rate of $8,800 for the initial term. For Action City Council Agenda August 13, 2012 Page 5 of 10 8/9/2012 2:31 PM (A7) Resolution 60-R-12 Authorizing Extension of Service Agreement with Evanston Community Media Center (ECMC) Staff recommends City Council approval of Resolution 60 -R-12 authorizing the City Manager to execute an amendment to the Service Agreement between the City and Evanston Community Media Center, Inc. The amendment would extend the terms and conditions of the previous service agreement through December 31, 2012. For Action (A8) Resolution 61-R-12 Authorizing Extension of a License to Comcast, Allowing Maintenance of a Building and Fence in the Public Right-of-Way in James Park Staff recommends City Council approval of Resolution 61-R-12 which authorizes a three (3) year extension of license to Comcast for facilities in James Park . For Action (A9) Ordinance 58-O-12: Regarding Designation of Chicago/Main Tax Increment Financing District Staff recommends adoption of Ordinance 58-O-12, “Designating, Proposing Approval of a Redevelopment Plan and Project, Adopting Tax Increment Allocation Financing, Convening a Joint Review Board, and Calling a Public Hearing Regarding the Proposed Chicago/Main Redevelopment Area.” Adoption of this ordinance will initiate the public hearing process for the designation of the Chicago/Main Tax Increment Financing (TIF) District. For Introduction (A10) Ordinance 78-O-12 Authorizing the Sale of Surplus Property Staff recommends the City Council approve Ordinance 78 -O-12 authorizing the sale of various vehicles and equipment owned by the City through public auction. The vehicles and equipment are either presently out of service or will be, and are assigned to various divisions/departments within the City of Evanston. For Introduction (A11) Ordinance 79-O-12 Decreasing the Number of Class B Liquor Licenses Due to End of Alcohol Sales at Golden Olympic Staff recommends adoption of Ordinance 79-O-12, which amends Subsection 3- 5-6-(B) of the Evanston City Code to decrease the number of Class B liquor licenses from 17 to 16 due to the end of alcohol sales at Golden Olympic, 1608 Chicago Avenue. For Introduction City Council Agenda August 13, 2012 Page 6 of 10 8/9/2012 2:31 PM (A12) Ordinance 80-O-12, Decreasing the Number of Class C Liquor Licenses Due to Closure of Gio Restaurant Staff recommends adoption of Ordinance 80 -O-12, which amends Subsection 3- 5-6-(B) of the Evanston City Code to decrease the number of Class C liquor licenses from 31 to 30 due to the closure of Gio Restaurant, 1631 Chicago Avenue. For Introduction (A13) Ordinance 81-O-12, Decreasing the Number of Class C Liquor Licenses Due to Closure of Austin’s Tacos Staff recommends adoption of Ordinance 81-O-12, which amends Subsection 3- 5-6-(B) of the Evanston City Code to decrease the number of Class C liquor licenses from 30 to 29 due to the closure of Austin’s Tacos, 622 Davis Street . For Introduction (A14) Ordinance 82-O-12 One-Way South Traffic during Lincoln School Drop-Off and Pick-Up Hours on Forest Avenue between Lee Street and Main Street Staff recommends City Council adoption of Ordinance 82-O-12 which amends Section 10-11-4 (A), Schedule IV (A) of the City Code to make Forest Avenue one-way south from Lee Street to Main Street during Lincoln School drop-off and pick-up hours. Suspension of the Rules is requested for Introduction and Action on August 13, 2012. For Introduction and Action (A15) Ordinance 83-O-12 Four-Way Stop at Michigan Avenue and Lee Street Staff recommends City Council adoption of Ordinance 83-O-12 which amends Section 10-11-5 (D), Schedule V (D) of the City Code to establish a Four-Way Stop at Michigan Avenue and Lee Street intersection. Suspension of the Rules is requested for Introduction and Action on August 13, 2012. For Introduction and Action (A16) Ordinance 85-O-12 Amending Schedule I to Reduce Speed Limits on Chicago Avenue and Central Street Staff recommends the adoption of the proposed ordinance 85-O-12 by which the City Council would amend Section 10-11-1, Schedule I of the City Code to establish a 25 mile per hour speed limit on Chicago Avenue from Dempster Street to South Boulevard and on Central Street from McDaniel Avenue to Central Park Avenue. Suspension of the Rules is requested for Introduction and Action on August 13, 2012. For Introduction and Action City Council Agenda August 13, 2012 Page 7 of 10 8/9/2012 2:31 PM (A17) Ordinance 86-O-12 Amending Schedule I to Reduce Speed Limit on Oakton Avenue Staff recommends the adoption of the proposed ordinance 86-O-12 by which the City Council would amend Section 10-11-1, Schedule I of the City Code to establish a 25 mile per hour speed limit on Oakton Avenue from Chicago Avenue to the city limits. Suspension of the Rules is requested for Introduction and Action on August 13, 2012. For Introduction and Action (A18) Ordinance 73-O-12 Amending Title 10, Section 9, Parking “Prohibited at Certain Times,” Regarding Prohibited Parking on Lake Street The Transportation/Parking Committee and staff recommend that the City Council approve Ordinance 73-O-12 amending portions of City Code Section 10- 11-9, Schedule IX, Parking “Prohibited Parking at Certain Times,” to add “At any time, daily except Saturday, Four o’clock (4:00) P.M. to eight o’clock (8:00) P.M. and Sunday”, Lake Street, South side, Maple Avenue to Oak Avenue. This ordinance was introduced at the July 23, 2012 City Council meeting. For Action (A19) Ordinance 75-O-12, Amending Title 3, Chapter 15 of the City Code, “Secondhand, Junk and Antique Dealers” Staff recommends consideration of Ordinance 75-O-12, which amends Title 3, Chapter 15 of the City Code to more thoroughly regulate Junk Dealers and Peddlers, including scrap metal scavengers. This ordinance was introduced at the July 23, 2012 City Council meeting. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 38-O-12 Amending Various Portions of the City Code Relating to Bed & Breakfast Establishments The Plan Commission recommends approval of Ordinance 38-O-12 amending the Zoning Ordinance to modify the regulations concerning bed and breakfast establishments. During its meeting of May 14, 2012, the Planning and Development Committee requested that staff further research and clarify certain issues. This ordinance was held in Committee on April 23, 2012 and May 14, 2012. At the June 18, 2012 City Cou ncil meeting this ordinance was held for action until the July 9, 2012 meeting. On July 9, 2012, it was continued until the August 13, 2012 City Council meeting. For Action City Council Agenda August 13, 2012 Page 8 of 10 8/9/2012 2:31 PM HUMAN SERVICES COMMITTEE (H1) Approval of Township of Evanston July 2012 Bills Township of Evanston Supervisor recommends the City Council to approve the Township of Evanston bills, payroll, and medical payments for the month of July 2012 in the amount of $156,541.59. For Action (H2) Approval of Harley Clarke Mansion Next Steps – Request for Proposal (RFP) The Human Services Committee and staff recommend that the City Council authorize the City Manager to distribute the Harley Clarke Mansion Request for Proposal to the 4 respondents of the Request for Interest (RFI) for the potential purchase or lease of the Harley Clarke Mansion and Coach House facilities. For Action (H3) Ordinance 28-O-12, Enacting a New Chapter 17 of Title 9 of the Evanston City Code, Prohibiting Unauthorized Operation of CB Radio Equipment Ald. Wilson recommends adoption of Ordinance 28-O-12, which would enact a new Chapter 17 of Title 9 of the City Code, prohibiting (1) the use of citizens band radio (“CB”) equipment that is not authorized by the Federal Communications Commission (“FCC”) and (2) the unlicensed operation of CB equipment on frequencies between 24 MHz and 35 MHz. For Introduction ECONOMIC DEVELOPMENT COMMITTEE (O1) Resolution 57-R-12 Authorizing the City Manager to Execute an Economic Development Grant Agreement with coLab Evanston, LLC The Economic Development Committee and staff recommend approval of Resolution 57-R-12 authorizing the City Manager to execute a Funding Agreement with coLab Evanston and approval of a $32,400 grant to fund the delivery of a series of entrepreneurial programs during the period August 15, 2012 through December 31, 2012. Funding will be provided by the Economic Development Fund’s Economic Development Partnership Contribution Account (5300.62659). For Action City Council Agenda August 13, 2012 Page 9 of 10 8/9/2012 2:31 PM (O2) Approval of Façade Improvement Grant to Minasian Rug The Economic Development Committee recommends approval of financial assistance for façade improvements to Minasian Rug Company (1244 Chicago Avenue) on a 50/50 cost sharing basis in an amount not to exceed $4,285. Finding is provided by the Economic Development Fund’s Business District Improvement Fund Account (5300.65522). Staff recommends that this amount be modified to $3,960 to reflect the cost of previous removal of awning. For Action (O3) Approval of Façade Improvement Project Extension to Strange Lofts The Economic Development Committee and staff recommend an extension of time to November 2, 2012 for Strange Lofts (1703 -11 Darrow Avenue) to complete their Façade Improvement Project. The project was approved for funding in an amount up to $16,500 from the West Evanston Tax Increment Financing District (Account 5870.62605). For Action (O4) Approval of Façade Improvement Grant to Found Restaurant The Economic Development Committee and staff recommend approval for financial assistance for façade improvements for Found Restaurant (1631 Chicago Avenue) on a 50/50 cost sharing basis in an amount not to exceed $8,520 contingent on approval from the owners of the property. Funding is provided by the Economic Development Fund’s Business District Improvement Fund Account (5300.65522). For Action (O5) Approval of Funding for the Chicago's North Shore Convention and Visitors Bureau (CNSCVB) Annual Membership Fee The Economic Development Committee and staff recommend approval of $65,564.90 in funding for a twelve month period, commencing July 1, 2012 through June 30, 2013, to the Chicago North Shore Convention and Visitors Bureau (CNSCVB). Funding is provided by The Economic Development Fund’s Economic Development Partnership Contribution Account (5300.62659). For Action APPOINTMENTS (APP1) For Reappointment to: Board of Ethics Mark Sheldon City Council Agenda August 13, 2012 Page 10 of 10 8/9/2012 2:31 PM MEETINGS SCHEDULED THROUGH AUGUST 2012 Upcoming Aldermanic Committee Meetings: Thursday, August 16 7:00 pm Housing Commission Tuesday, August 21 7:30 pm Housing & Community Dev Act Committee Wednesday, August 22 6 pm M/W/EBE Development Committee Wednesday, August 22 7:30 pm Economic Development Committee Thursday, August 23 5:30 pm Emergency Telephone System Board Order and agenda items are subject to change. Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.