HomeMy WebLinkAbout07.09.12
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, July 9, 2012
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee meets at 7:15 p.m.
City Council meeting convenes immediately after the conclusion of
the P&D Committee meeting
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Grover
(II) Mayor Public Announcements and Proclamations
Award Presentation by U.S. Conference of Mayors and Waste Management -
2012 City Livability Award - Women Out Walking (WOW)
Parks and Recreation Month – July 2012
(III) City Manager Public Announcements
FY 2012 Distinguished Budget Award from Government Finance
Officers Association
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
(VI) Consent Agenda: Alderman Rainey
City Council Agenda July 9, 2012 Page 2 of 6
7/5/2012 4:39 PM
(VII) Report of the Standing Committees
Administration & Public Works - Alderman Burrus
Planning & Development - Alderman Holmes
Human Services - Alderman Tendam
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of June 25, 2012
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 06/17/12 $2,634,247.73
(A2) City of Evanston Bills FY2012 through 07/10/12 $2,880,302.09
Credit Card Activity through May 31, 2012 $ 115,227.10
(A3.1) Approval of Purchase of Arbotect Fungicide from Rainbow Treecare
Scientific Advancements
Staff recommends approval of the sole source purchase of 103 gallons of
Arbotect fungicide at $395.50 per gallon for a total purchase amount of
$40,736.50 from Rainbow Treecare Scientific Advancements (Minnetonka, MN)
Funding is provided by 2012 General Fund Account 3535.62496.
For Action
(A3.2) Approval of Contract Award to G.A. Johnson & Son for the Lorraine H.
Morton Civic Center ADA East Entry Project (Bid 12-134)
Staff recommends approval of the Lorraine H. Morton Civic Center (LHMCC)
ADA East Entry Project to G.A. Johnson & Son (828 Foster Street, Evanston, IL)
in the amount of $169,880. Funding will be provided by Capital Improvement
Plan Project #415175 with a total budget of $530,000.
For Action
City Council Agenda July 9, 2012 Page 3 of 6
7/5/2012 4:39 PM
(A3.3) Approval of Contract Award for Church Street Improvement Project to
Landmark Contractors, Inc. (Bid 12-136)
Staff recommends that City Council authorize the City Manager to execute a
contract for the Church Street Improvement Project with Landmark Contractors,
Inc. (11916 W. Main Street, Huntley, IL) in the amount of $2,155,814.96. Funding
will be provided by the Washington National TIF (Fund #300) in the amount of
$1,408,873.51 and the Capital Improvement Plan (#415857) in the amount of
$746,941.45.
For Action
(A3.4) Approval of Contract award for 2012 Alley Paving Program Project to
ACURA Inc. (Bid 12-146)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2012 Alley Paving Project to ACURA Inc. (556 County Line Road,
Bensenville, IL) in the amount of $592,812.50. Funding will be provided by the
Special Assessment Fund (6365.65515) in the amount of $417,023 and CDBG
Funds (Fund #215) in the amount of $175,789.50.
For Action
(A3.5) Approval of Purchase of Four (4) Replacement Vehicles/Units for Various
Departments
Staff recommends City Council approval to purchase four (4) replacement
vehicles/units for various departments in the amount of $419,855. The four units
are: Ford Escape ($20,673); ambulance ($226,858); wood chipper ($51,499);
and Zamboni ($120,825). Funding will be provided by the Equipment
Replacement Fund (7780.65550) in the amount of $399,182 and from the
Insurance Fund (7800.65550) in the amount of $20,673.
For Action
(A4) Approval of Change Order No. 3 for 5kV Motor Control Center Replacement
at the Water Utility (Bid 12-59)
Staff recommends that the City Council authorize the City Manager to execute
Change Order No. 3, for a time extension of 61 calendar days, to the agreement
with Broadway Electric, Inc. (831 Oakton Street, Elk Grove, IL), for the 5kV Motor
Control Center Replacement at the Water Utility (Bid 12-59). Funding for this
project is from the Water Fund, Account 733113.65515.
For Action
(A5) Approval of “Evanston Roadmap for the Arts” Funding Request and Co-
Sponsorship / Evanston Community Foundation
Staff recommends the City Council authorize the City Manager to enter into an
agreement with the Evanston Community Foundation to provide financial
assistance and co-sponsorship of the “Evanston Roadmap for the Arts.” The
agreement would provide for $15,000 in financial support in FY2012 and $10,000
in support in FY2013. Funding for FY2012 would come from City Manager
Reserve account.
For Action
City Council Agenda July 9, 2012 Page 4 of 6
7/5/2012 4:39 PM
(A6) FY 2011 Audited Annual Financial Report
Staff recommends that the FY2011 Audited Annual Financial Report be accepted
and placed on file.
For Action
(A7) Ordinance 77-O-12, Increasing the Number of Class C Liquor Licenses to
Permit Issuance to Found Investment, LLC
The Local Liquor Commissioner recommends adoption of Ordinance 77-O-12,
which amends Subsection 3-5-6-(C) of the Evanston City Code of 1979, as
amended, to increase the number of Class C liquor licenses from 30 to 31 to
permit issuance to Found Investment, LLC d/b/a Found Restaurant, 1631
Chicago Avenue.
For Introduction
(A8) Ordinance 63-O-12 Authorizing Negotiation to Sell City-Owned Property at
1131 Sherman
Staff recommends adoption of Ordinance 63-O-12 authorizing the City Manager
to negotiate the sale of a City-owned vacant lot located at 1131 Sherman
Avenue, Evanston, Illinois 60202 to Mark Hammergren. This Ordinance was
Introduced at the June 25, 2012 City Council meeting.
For Action
(A9) Ordinance 64-O-12; Authorizing the City Manager to Execute a Real Estate
Contract for the Sale of 1131 Sherman Avenue
Staff recommends adoption of Ordinance 64-O-12 directing the City Manager to
execute a real estate contract for the sale of a City-owned vacant lot at 1131
Sherman Avenue, Evanston, Illinois 60202 to Mark Hammergren. This
Ordinance was Introduced at the June 25, 2012 City Council meeting.
For Action
(A10) Ordinance 67-O-12 Approval of 2012 General Obligation Bond Issue
Staff recommends approval of proposed ordinance number 67-O-12 for the FY
2012 bond issuance totaling $16.22M. The ordinance will be completed and
signed after the bond sale date, which is tentatively scheduled for July 10, 2012.
This Ordinance was Introduced at the June 25, 2012 City Council meeting.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Resolution 55-R-12 Designating the Portion of Elinor Place between Wesley
Avenue and Ashland Avenue with the Honorary Street Name Sign,
“Sharlene Garfield Way”
The Citizens’ Advisory Committee on Public Place Names recommends approval
of Resolution 55-R-12. Funding for the honorary street name sign program is
budgeted in the Streets Materials Account 2670.65115.
For Action
City Council Agenda July 9, 2012 Page 5 of 6
7/5/2012 4:39 PM
(P2) Approval of Grant to Connections for the Homeless for the Homeless
Management Information System (HMIS)
The Housing Commission and staff recommend approval of the renewal for the
Homeless Management Information System (HMIS) grant to Connections for the
Homeless in the amount of $11,000. Funding will be provided by the Affordable
Housing Fund (Account 5465.62770).
For Action
(P3) Resolution 46-R-12, Authorizing Acceptance of $100,000 Grant from the
Regional Transportation Authority for Main Street Station Transit Oriented
Development Plan and $25,000 Local Match from the Economic
Development Fund
City staff recommends the adoption of Resolution 46-R-12 that will enable the
City to receive an approved $100,000 grant from the Regional Transportation
Authority (RTA) for a transit oriented development plan at Main and Chicago.
Staff recommends that the P&D Committee and City Council authorize the use of
$25,000 in Economic Development Funds as the local match.
For Action
(P4) Ordinance 38-O-12 Amending Various Portions of the City Code Relating to
Bed & Breakfast Establishments
The Plan Commission recommends approval of Ordinance 38-O-12 amending
the Zoning Ordinance to modify the regulations concerning bed and breakfast
establishments. During its meeting of May 14, 2012, the Planning and
Development Committee requested that staff further research and clarify certain
issues. This ordinance was held in Committee on April 23, 2012 and May 14,
2012. At the June 18, 2012 City Council meeting this ordinance was held for
action until the July 9, 2012 meeting.
For Action
HUMAN SERVICES
(H1) Approval of Township of Evanston June 2012 Payroll and Bills
Township of Evanston Supervisor recommends that City Council approve the
Township of Evanston bills, payroll, and medical payments for the month of May
2012 in the amount of $147,612.17. Funding is provided by the Township budget.
For Action
City Council Agenda July 9, 2012 Page 6 of 6
7/5/2012 4:39 PM
RULES
(O1) Ordinance 66-O-12 Amending the Evanston City Code Title 2, Chapter 14,
Relating to the Utilities Commission
The Rules Committee and staff recommend City Council approval of Ordinance
66-O-12 amending the Evanston City Code, Title 2, Chapter 14, relating to the
Utilities Commission. This ordinance was Introduced at the June 25, 2012 City
Council meeting.
For Action
APPOINTMENTS
(APP1) For Appointment to:
Housing Commission Elida Graves
Housing & Community Dev. Act Com. Jessica Vlahogiannis
Library Board Tori Foreman
Utilities Commission Jonathan Nieuwsma
(APP2) For Reappointment to:
Parks and Recreation Board William Logan
MEETINGS SCHEDULED THROUGH JULY 2012
Upcoming Aldermanic Committee Meetings:
Wednesday, July 11 7:30 pm Housing & Community Development Act Ctte
Wednesday, July 18 6 pm M/W/EBE Development Committee
Thursday, July 19 7 pm Housing Commission
Monday, July 23 5:45 pm APW, P&D, City Council
Wednesday, July 25 6 pm Transportation/Parking Committee
Wednesday, July 25 7:30 pm Economic Development Committee
Thursday, July 26 7 pm Northwestern University – City Committee
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.