HomeMy WebLinkAbout06.25.12
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, June 25, 2012
Administration & Public Works Committee meets at 5:45 p.m.
The Planning & Development Committee meeting has been cancelled.
The City Council meeting convenes 15 minutes after the conclusion of
the Administration & Public Works Committee meeting.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Holmes
(II) Mayor Public Announcements
(III) City Manager Public Announcements
Tree City USA Award Recognition
Holiday Trash Collections
July 4th Parade and Fireworks
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
(VI) Consent Agenda: Alderman Rainey
City Council Agenda June 25, 2012 Page 2 of 7
6/21/2012 4:41 PM
(VII) Report of the Standing Committees
Administration & Public Works - Alderman Burrus
Planning & Development - Alderman Holmes
Human Services - Alderman Tendam
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of June 11, 2012
(M2) Approval of Minutes of the Regular City Council Meeting of June 18, 2012
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 06/03/12 $2,577,994.87
(A2) City of Evanston Bills FY2012 through 06/26/12 $3,936,198.81
(A3.1) Approval of Agreement with MWH Americas, Inc. for an Engineering Study
for Water Supply Transmission Main to Potential New Wholesale Water
Customers (RFP 12-131)
Staff recommends City Council authorize the City Manager to execute an
agreement for an engineering study for a water supply transmission main to
potential new wholesale water customers (RFP 12-131) with MWH Americas,
Inc. (175 W. Jackson Blvd, Suite 1900, Chicago, IL) in the not-to-exceed amount
of $149,800. Funding for Evanston’s portion of the agreement in the amount of
$21,400 will be from the Water Fund, account 7125.6218. Evanston’s partners in
this study will reimburse the balance of the funding.
For Action
(A3.2) Approval of Contract with Badger Meter, Inc. for 2012 Water Meter
Purchase (Bid No. 12-138)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2012 Water Meter Purchase (Bid No. 12-138) to Badger Meter,
Inc. (4545 West Brown Deer Road, Milwaukee, WI) in the amount of $64,090.10.
Funding will be from the Water Fund, Account 7120.65070 and Account
7125.65080 with total allocations of $85,000 for FY 2012.
For Action
City Council Agenda June 25, 2012 Page 3 of 7
6/21/2012 4:41 PM
(A3.3) Approval of Contract with Palatine Oil Company, Inc for 2012 Fuel
Purchases
Staff recommends that City Council authorize the City Manager to execute a
contract for the last six (6) months of Fiscal Year 2012 fuel purchases in the
amount of $500,000 from Palatine Oil Company Incorporated, (900 National
Parkway, Schaumburg, IL). Palatine Oil Company is the Northwest Municipal
Conference Bid winner for all grades and types of fuels that are utilized by City
vehicles. Funding is provided from the Fleet Services Major Maintenance Budget
for Automotive Equipment Account 7710.65035.
For Action
(A3.4) Approval of Contract with Infrastructure Management Services for
Comprehensive Pavement Condition Evaluation and Right-of-Way Asset
Management
Staff recommends that the City Council authorize the City Manager to execute a
contract with Infrastructure Management Services (1895-D Rohlwing Road,
Rolling Meadows, IL) in the amount of $139,708.50 for pavement condition
evaluation and right-of-way asset management. Funding will be provided by the
Capital Improvement Program (Account #415921), which has a budget of
$200,000.
For Action
(A3.5) Approval of Emergency Contract with PBR Chicago for Noyes Cultural Arts
Center Northeast Chimney Repair
Emergency repair work in the amount of $23,785 was authorized on June 13,
2012, by City Manager Wally Bobkiewicz for the northeast chimney at the Noyes
Cultural Arts Center. Staff recommended award of this contract for emergency
repairs to PBR Chicago (540 W. Frontage Road, Northfield, IL). Funding is
provided by Capital Improvement Program Project #415663, with a total budget
allocation of $120,000.
For Action
(A3.6) Approval of Contract for Purchase of One (1) Replacement Engine from
Pierce Manufacturing for Evanston Fire and Life-Safety Services
Staff recommends City Council approval to purchase one (1) replacement engine
for Evanston Fire & Life Safety Services as follows; Pierce Manufacturing Inc.,
(2600 American Drive, Appleton, WI) in the amount of $578,238. Funding is
provided by the Equipment Replacement Fund Account 7780.65550 using the
Northwest Municipal Conference Suburban Purchasing Cooperative Competitive
Bid.
For Action
City Council Agenda June 25, 2012 Page 4 of 7
6/21/2012 4:41 PM
(A3.7) Approval of Single Source Purchase of Street Furniture from
Landscapeforms for Church Street, Hartrey Avenue and the Lorraine H.
Morton Civic Center
Staff recommends City Council approval of purchase of street furniture items
from Landscapeforms (431 Lawndale Avenue, Kalamazoo, MI) in the amount of
$227,689. Funding is provided by the Washington National TIF in the amount of
118,689, Howard Hartrey TIF in the amount of $22,185, and the General Fund
Street Maintenance Account 2670.65055 in the amount of $7,830.
(A4) Approval of Change Order for Extension of Utility Bill Print and Mail
Services with Third Millennium Associates, Inc.
Staff recommends that the City Council authorize the City Manager to execute
Change Order # 1 for a 1-year extension with Third Millennium Associates, Inc.
(4200 Cantera Drive, Suite 105, Warrenville, IL) in the amount of $17,827.98 to
provide utility bill printing and mailing services at the same pricing as obtained in
June of 2009. Funding is shared between the water fund and the sewer fund, in
accounts 7125.62455 and 7400.62455, which have a total combined budget
allocation of $19,600 for FY2012.
For Action
(A5) Approval of Request for Proposal 12-142: Depository and Various Other
Banking Services
Staff recommends that the City Council authorizes the City Manager to distribute
a request for proposal (RFP) for banking services. These services will include all
payroll, accounts payable and optional investment services.
For Action
(A6) Resolution 28-R-12 Authorizing the City Manager to Sign a City of Evanston
Community Public Art Program Agreement with Krivanek + Breaux / Art
+Design LLC for Artwork at the Sherman Garage
Public Art Committee members recommend approval of a $75,000 commission
for the artist team of Krivanek + Breaux to create a new work of public art at the
Sherman Plaza garage, titled Search & Effect. Funding for this project is provided
through the Percent for Art Program by the Washington TIF Fund #4.
For Action
(A7) Resolution 50-R-12 by Authorizing the Use of Motor Fuel Tax Funds for
Additional Roadway Resurfacing Project
Staff recommends City Council approval of Resolution 50-R-12 authorizing the
use of Motor Fuel Tax Funds (MFT) in the amount of $300,000 for the 2012
additional MFT Street Resurfacing Project. Funding for this project is provided by
the Motor Fuel Tax Fund (# 200).
For Action
City Council Agenda June 25, 2012 Page 5 of 7
6/21/2012 4:41 PM
(A8) Resolution 51-R-12, Authorizing the City Manager to Execute a Letter of
Understanding for the Lease of 727-729 Howard Street to City Lit Theatre
Company
Staff recommends approval of Resolution 51-R-12, authorizing the City Manager
to negotiate and execute a second Letter of Understanding between the City of
Evanston and City Lit Theater for the consideration of a lease-to-own agreement
at City-owned property at 727-729 Howard Street. This second Letter of
Understanding extends the time allowed for the City to negotiate exclusively with
City Lit Theatre.
For Action
(A9) Resolution 52-R-12 Authorizing the City Manager to Execute a Contract for
the Purchase of Real Property Located at 1801-05 Church Street
Staff recommends the approval of Resolution 52-R-12 authorizing the City
Manager to execute a contract for the purchase of real property located at 1801-
1805 Church Street for an amount not to exceed $127,000 from E-Town
Community Ventures LLC.
For Action
(A10) Ordinance 63-O-12 Authorizing Negotiation to Sell City-Owned Property at
1131 Sherman
Staff recommends adoption of Ordinance 63-O-12 authorizing the City Manager
to negotiate the sale of a City-owned vacant lot located at 1131 Sherman
Avenue, Evanston, Illinois 60202 to Mark Hammergren.
For Introduction
(A11) Ordinance 64-O-12; Authorizing the City Manager to Execute a Real Estate
Contract for the Sale of 1131 Sherman Avenue
Staff recommends adoption of Ordinance 64-O-12 directing the City Manager to
execute a real estate contract for the sale of a City-owned vacant lot at 1131
Sherman Avenue, Evanston, Illinois 60202 to Mark Hammergren.
For Introduction
(A12) Ordinance 67-O-12 Approval of 2012 General Obligation Bond Issue
Staff recommends approval of proposed ordinance number 67-O-12 for the FY
2012 bond issuance totaling $16.22M. The ordinance will be completed and
signed after the bond sale date, which is tentatively scheduled for July 10, 2012.
For Introduction
(A13) Ordinance 68-O-12, Increasing the Number of Class C Liquor Licenses to
Permit Issuance to Montarra Restaurant Group
The Local Liquor Commissioner recommends adoption of Ordinance 68-O-12,
amending Subsection 3-5-6-(C) of the Evanston City Code of 1979, as amended,
to increase the number of Class C liquor licenses from 29 to 30 to permit
issuance to Montarra Restaurant Group, LLC d/b/a Terra, 2676 Green Bay
Road. Suspension of the Rules is requested to allow for Introduction and Action
on June 25, 2012.
For Introduction and Action
City Council Agenda June 25, 2012 Page 6 of 7
6/21/2012 4:41 PM
(A14) Ordinance 65-O-12 Amending Portions of Title 3, “Hotel-Motel Tax”
Staff recommends adoption of Ordinance 65-O-12, amending Ordinance 28-O-
73, an ordinance establishing the Hotel Tax. This Ordinance was originally
adopted with the provision that hotel taxes would be deposited into the City’s
General Fund. In 2000-01 as part of the Annual Budget approval these funds
were moved to the Economic Development Fund. This amendment will update
the City Code to reflect current practice. This ordinance was introduced at the
June 11, 2012 City Council meeting.
For Action
The following three agenda items A15, A16 and A17, Ordinances relating to a Tax
Increment Redevelopment Project Area (“TIF District”) for the Dempster/Dodge
Redevelopment Area, were introduced at the City Council meeting on May 29, 2012.
THESE ORDINANCES WERE TABLED AT THE JUNE 11, 2012 CITY COUNCIL
MEETING PENDING FURTHER INFORMATION AND COUNCIL ACTION. A
combined motion to take from the table should reference all three ordinances.
(A15) Ordinance 55-O-12 Approving a Tax Increment Redevelopment Plan and
Redevelopment Project for the Dempster/Dodge Redevelopment Area
Staff recommends City Council adoption of Ordinance 55-O-12. This ordinance
was introduced at the May 29, 2012 City Council meeting.
For Action
(A16) Ordinance 56-O-12 Designating the Dempster/Dodge Redevelopment
Project Area (“TIF District”) of the City of Evanston a Redevelopment
Project Area Pursuant to the Tax Increment Allocation Redevelopment Act
Staff recommends City Council adoption of Ordinance 56-O-12. This ordinance
was introduced at the May 29, 2012 City Council meeting.
For Action
(A17) Ordinance 57-O-12 Adopting Tax Increment Allocation Financing for the
Dempster/Dodge Redevelopment Project Area
Staff recommends City Council adoption of Ordinance 57-O-12. This ordinance
was introduced at the May 29, 2012 City Council meeting.
For Action
(A18) Resolution 54-R-12 Authorizing an Agreement with Bonnie Management for
TIF Eligible Expenses at the Evanston Plaza Shopping Center
Staff recommends the approval of Resolution 54-R-12 authorizing the City
Manager to negotiate a TIF redevelopment agreement with Bonnie Management
for an amount not to exceed $2 million for TIF eligible expenses for the real
property located at 1900 Dempster at the Evanston Plaza Shopping Center.
For Action
City Council Agenda June 25, 2012 Page 7 of 7
6/21/2012 4:41 PM
PLANNING & DEVELOPMENT COMMITTEE MEETING
HAS BEEN CANCELLED
RULES
(O1) Ordinance 66-O-12 Amending the Evanston City Code Title 2, Chapter 14,
Relating to the Utilities Commission
The Rules Committee and staff recommend City Council approval of Ordinance
66-O-12 amending the Evanston City Code, Title 2, Chapter 14, relating to the
Utilities Commission
For Introducton
MEETINGS SCHEDULED THROUGH JULY 2012
Upcoming Aldermanic Committee Meetings:
Wednesday, June 27 6:00 pm Transportation/Parking Committee
Wednesday, June 27 7:30 pm Economic Development Committee
Monday July 2 6:00 pm Rules Committee
Monday, July 2 7:30 pm Human Services
Monday, July 9 5:45 pm APW, P&D, City Council
Monday , July 16 7:00 pm City Council
Tuesday, July 17 7:30 pm Housing & Community Development Act Ctte
Wednesday, July 18 6:00 pm M/W/EBE Development Committee
Monday, July 23 5:45 pm APW, P&D, City Council
Wednesday, July 25 6:00 pm Transportation/Parking Committee
Wednesday, July 25 7:30 pm Economic Development Committee
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.