HomeMy WebLinkAbout05.29.12
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Tuesday, May 29, 2012
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee has been cancelled.
City Council and Town Board meeting convenes at 7:15 pm
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Braithwaite
(II) Evanston Town Board Meeting
(III) Mayor Public Announcements and Proclamations
(IV) City Manager Public Announcements
Certificate of Achievement for Excellence in Financial Reporting for the City’s
FY2011 Comprehensive Annual Financial Report (CAFR) from the
Government Finance Officers Association (GFOA)
(V) Communications: City Clerk
(VI) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
(VII) Consent Agenda: Alderman Rainey
City Council Agenda May 29, 2012 Page 2 of 6
5/24/2012 3:40 PM
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Burrus
Planning & Development - Alderman Holmes
Human Services - Alderman Tendam
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(X) Executive Session
(XI) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of April 16, 2012
(M2 Approval of Minutes of the Regular City Council Meeting of May 14, 2012
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 05/06/12 $2,502,402.48
(A2) City of Evanston Bills FY2012 through 05/30/12 $3,730,944.71
(A3.1) Approval of Tennis Contract Extension with E-Town Tennis, Inc.
Staff recommends that City Council authorize the City Manager to execute an
agreement with E Town Tennis, Inc. (320 S. Butterfield Road, Libertyville, IL)
extending the Tennis Program contract through November 30, 2012. Funding is
provided by Account 3110.62505. All expenses for the program are covered by
participation fees.
For Action
(A3.2) Approval of Contract for Comprehensive Non-Union Compensation Study
with Evergreen Solutions, LLC
Staff recommends that City Council authorize the City Manager to execute a
contract with Evergreen Solutions, LLC (2852 Remington Green Circle,
Tallahassee, FL) to conduct a comprehensive compensation study for all non-
union positions within the City of Evanston. The all-inclusive cost for their service
is $28,000. Funding will be provided by the Division of Human Resources,
Service Agreements Account 1929.62509, with a budget of $38,500.
For Action
City Council Agenda May 29, 2012 Page 3 of 6
5/24/2012 3:40 PM
(A3.3) Approval of Contract Extension for Third Party Administration of General
Liability and Worker’s Compensation Claims
Staff recommends that City Council authorize the City Manager to execute a one-
year extension for the purchase of claims administration services from Cannon
Cochran Management Services Inc. (CCMSI) for automobile liability, general
liability, and worker’s compensation at an estimated cost of $97,375 for the
contract year March 1, 2012 through February 28, 2013. Funding is provided by
the FY2012 Insurance Fund Account 7800.62266, with a budget of $145,000.
For Action
(A3.4) Approval of Contract Award to Therm Flo Inc. for the Fire Stations #1 and
#2 Mechanical Systems Improvement Project (Bid 12-115)
Staff recommends that City Council authorize the City Manager to execute a
contract with Therm Flo Inc. (251 Holbrook Drive, Wheeling, IL) in the total
amount of $285,875 for Fire Stations #1 and #2 Mechanical Systems
Improvement Project. Funding will be provided by FY2012 CIP Account 415822
with $150,000 budgeted and Account 415823 with $210,000 budgeted.
For Action
(A3.5) Approval of Northwest Municipal Conference 2012-13 Dues Payment
Staff recommends that City Council authorize payment of 2012-13 dues to the
Northwest Municipal Conference in the amount of $24,784. The City has been a
member of the Northwest Municipal Conference since 1978.
For Action
(A3.6) Approval of Renewal of Library Reference Database License with
Gale/Cengage Learning
Staff recommends that City Council authorize the City Manager to renew the
annual sole source software license with Gale/Cengage Learning (27500 Drake
Road, Farmington Hills, MI) for Library reference database services in the
amount of $21,000 for the eleven month period ending April 30, 2013. Funding is
provided by the Library Adult Services – Internet Solution Providers Account
4806.62341.
For Action
(A4) Resolution 37-R-12 Authorizing the City of Evanston to Enter Into An
Agreement with the Cook County Assessor’s Office for Access to a
Geographic Information System
Staff recommends that the City Council authorize the City Manager to sign an
agreement with the Cook County Assessor’s Office for access to GIS
(Geographic Information System) data.
For Action
City Council Agenda May 29, 2012 Page 4 of 6
5/24/2012 3:40 PM
(A5) Resolution 41-R-12 Authorizing Lease Agreements with the United States
Postal Service (USPS) for Vehicle Parking
The Transportation/Parking Committee and staff recommend that the City
Council approve Resolution 41-R-12 authorizing the City Manager to enter into
lease agreements with the US Postal Service for the parking of Postal Service
Vehicles in Lot 25 (1612-1616 Maple Avenue) and the Maple Avenue Self Park
(1800 Maple Avenue).
For Action
(A6) Ordinance 50-O-12 Amending Title 10, Motor Vehicles and Traffic, Chapter
11, Prohibited Parking to Add Lincoln Street, South Side, Sheridan Road
East to Campus Drive
The Transportation/Parking Committee and staff recommend that the City
Council approve Ordinance 50-O-12 amending Title 10, Motor Vehicles and
Traffic, Chapter 11, Traffic Schedules, Section 8, Prohibited Parking at All Times,
Schedule VIII(A) of the Evanston City Code, to add Lincoln Street, South Side,
Sheridan Road east to Campus Drive.
For Introduction
(A7) Ordinance 51-O-12 Amending Title 10, Motor Vehicles and Traffic, Chapter
11, Prohibited Parking During Certain Hours on Davis Street
The Transportation/Parking Committee and staff recommend that the City
Council approve Ordinance 51-O-12 amending Title 10, Motor Vehicles and
Traffic, Chapter 11, Traffic Schedules, Section 9, Prohibited Parking during
certain hours on Davis Street.
For Introduction
(A8) Ordinance 45-O-12, Authorizing the Sale of Surplus Property
Staff recommends the City Council approve Ordinance 45-O-12 authorizing the
City Manager to publicly offer for sale various vehicles and equipment owned by
the City through public auction. The vehicles and equipment are either presently
out of service or will be, and are assigned to various divisions/departments within
the City of Evanston.
For Introduction
(A9) Ordinance 54-O-12 Authorizing the Lease Agreement with the League of
Women Voters of Evanston
Staff recommends City Council approval of Ordinance 54-O-12 authorizing the
City Manager to negotiate and execute the lease agreement with the League of
Women Voters of Evanston for lease of Room 1030 in the Civic Center.
For Introduction
City Council Agenda May 29, 2012 Page 5 of 6
5/24/2012 3:40 PM
(A10) Ordinance 59-O-12, Increasing the Number of Class S Liquor Licenses to
Permit Issuance to Ward Eight, LLC
` The Local Liquor Commissioner recommends adoption of Ordinance 59-O-12,
which increases the number of Class S liquor licenses from 0 to 1 to permit
issuance to Ward Eight, LLC, 629 Howard Street.
For Introduction
(A11) Ordinance 55-O-12 Approving a Tax Increment Redevelopment Plan and
Redevelopment Project for the Dempster/Dodge Redevelopment Area
Staff recommends City Council adoption of Ordinance 55-O-12. Suspension of
the Rules is requested to allow Introduction and Action on May 29, 2012 to
implement the TIF under the 2010 assessed values.
For Introduction and Action
(A12) Ordinance 56-O-12 Designating the Dempster/Dodge Redevelopment
Project Area (“TIF District”) of the City of Evanston a Redevelopment
Project Area Pursuant to the Tax Increment Allocation Redevelopment Act
Staff recommends City Council adoption of Ordinance 56-O-12. Suspension of
the Rules is requested to allow Introduction and Action on May 29, 2012 to
implement the TIF under the 2010 assessed values.
For Introduction and Action
(A13) Ordinance 57-O-12 Adopting Tax Increment Allocation Financing for the
Dempster/Dodge Redevelopment Project Area
Staff recommends City Council adoption of Ordinance 57-O-12. Suspension of
the Rules is requested to allow Introduction and Action on May 29, 2012 to
implement the TIF under the 2010 assessed values.
For Introduction and Action
(A14) Ordinance 49-O-12, Increasing the Number of Class C Liquor Licenses to
Permit Issuance to NSB Ventures LLC, d/b/a The Alcove
The Local Liquor Commissioner recommends adoption of Ordinance 49-O-12,
which increases the number of Class C liquor licenses from 28 to 29 to permit
issuance to NSB Ventures LLC, d/b/a The Alcove, 512 Main Street. This
Ordinance was introduced at the May 14, 2012 City Council meeting.
For Action
City Council Agenda May 29, 2012 Page 6 of 6
5/24/2012 3:40 PM
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 48-O-12 Granting Major Zoning Relief for Front Yard Parking and
a Rear Yard Setback at 2627 Lincolnwood Drive
City staff recommends the adoption of Ordinance 48-O-12 granting major zoning
relief to rebuild an attached garage as livable space, establish one open parking
space in the front yard, and construct a two story addition with a rear yard setback
of 14.7’ where 30’ is required at 2627 Lincolnwood Drive. This ordinance was
introduced at the May 14, 2012 City Council meeting.
For Action
MEETINGS SCHEDULED THROUGH JUNE 2012
Upcoming Aldermanic Committee Meetings:
Monday, June 4 6 pm Rules Committee
Monday, June 4 7:30 pm Human Services Committee
Tuesday, June 11 5:45 pm APW, P&D, City Council
Wednesday, June 13 7:00 pm Northwestern University/City Committee
Monday, June 18 7:00 pm City Council
Tuesday, June 19 7:30 pm Housing & Community Development Act Ctte
Wednesday, June 20 6:00 pm M/W/EBE Advisory Committee
Thursday, June 21 6:00 pm Housing Commission
Monday, June 25 5:45 pm APW, P&D, City Council
Wednesday, June 27 6:00 pm Transportation/Parking Committee
Wednesday, June 27 7:30 pm Economic Development Committee
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.