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06.10.13
CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, June 10, 2013 Administration & Public Works (A&PW) Committee meets at 5:45 p.m. Planning & Development (P&D) Committee meets at 7:15 pm City Council meeting convenes immediately after the conclusion of the P&D Committee meeting ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Braithwaite (II) Mayor Public Announcements and Proclamations (III) City Manager Public Announcements (IV) Communications: City Clerk (V) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (VI) Special Order of Business (VII) Consent Agenda: Alderman Rainey 1 of 708 City Council Agenda June 10, 2013 Page 2 of 10 6/6/2013 3:00 PM (VIII) Report of the Standing Committees Administration & Public Works - Alderman Rainey Planning & Development - Alderman Wynne Human Services - Alderman Holmes (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (X) Executive Session (XI) Adjournment SPECIAL ORDER OF BUSINESS (SP1) Update on Status of State Gun Legislation, #B 183 At the request of Mayor Tisdahl, Corporation Counsel Farrar will provide an update on the status of Illinois House bill 183, as amended, and 7th Circuit Order entered June 5, 2013. CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council meeting May 13, 2013 (M2) Approval of Minutes of the Regular City Council meeting May 20, 2013 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 5/19/13 $2,658,927.09 (A2) City of Evanston Bills FY2013 6/11/13 $2,735,378.71 Credit Card Activity for period ending April 30, 2013 $126,522.47 (A3.1) Approval of Contract with Alpha Paintworks, Inc. for Fire Hydrant Painting (Bid 12-127) Staff recommends that the City Council authorize the City Manager to execute the one-year contract extension for the Fire Hydrant Painting contract to Alpha Paintworks, Inc. (6316 N. Cicero Avenue, Chicago, IL) in the amount of $27,625. Funding is provided by the Water Fund (Account No. 7115.62230). For Action 2 of 708 City Council Agenda June 10, 2013 Page 3 of 10 6/6/2013 3:00 PM (A3.2) Approval of Contract with Schroeder & Schroeder, Inc. for the 2013 50/50 Sidewalk Replacement Project (Bid 13-41) Staff recommends that the City Council authorize the City Manager to execute a contract for the 2013 50/50 Sidewalk Replacement Project with Schroeder & Schroeder Inc. (7306 Central Park Avenue, Skokie, IL 60076) in the amount of $157,206. The City share of project costs is provided by the Capital Improvement Program (Account No. 415864), in the amount of $100,000, with $57,206 provided by private funds. For Action (A3.3) Approval of Contract with R.N.O.W. Inc. for the Purchase of a Recycle Truck (Bid 13-38) Staff recommends that the City Council approve the purchase of one (1) 20-yard recycle truck to R.N.O.W. Inc. (8636R W. National Avenue, West Allis Wisconsin 53327) in the amount of $233,319. Funding is provided by the Equipment Replacement Fund (Account No. 7780.65550), with a total budget allocation of $2,036,733 in FY2013. For Action (A3.4) Approval of Single Source Contract Award Recommendation to the Larson Equipment and Furniture Company for the Noyes Theater Seating Replacement Project Staff recommends that the City Council authorize the City Manager to execute a contract for the Noyes Theater Seating Replacement Project with the Larson Equipment and Furniture Company (403 South Vermont, Palatine, Illinois 60067) in the amount of $46,609. Funding is provided by the FY 2013 CIP (Account No. 415668), with a total budget allocation of $160,000. For Action (A3.5) Approval of Contract Award to Construction Consulting & Disbursement Services, Inc. for the 2013 Ecology Center Greenhouse Addition Project, (Bid 13-16) Staff recommends that the City Council authorize the City Manager to execute a contract for the base bid for the 2013 Ecology Center Greenhouse Addition Project with Construction Consulting & Disbursement Services, Inc. (900 Skokie Boulevard, Suite 100, Northbrook, IL) in the amount of $175,000. Funding is provided by FY2013 Capital Improvement Program (CIP) (Account No. 415688) in the amount of $115,000 and the FY2013 CIP Amendment of $71,988 for a total allocation of $186,988. This agenda item was held at the May 28, 2013 Administration & Public Works Committee meeting. For Action 3 of 708 City Council Agenda June 10, 2013 Page 4 of 10 6/6/2013 3:00 PM (A4) Resolution 36-R-13, Amendment of Grandmother Park Agreement Staff recommends adoption of Resolution 36-R-13 authorizing the City Manager to amend the agreement with the Grandmother Park Initiative and CorLands to allow for the construction of the new Park at 1125 Dewey through the use of local vendors in a no-bid process. Grandmother Park Initiative (GPI) has raised the required revenue needed to complete. A total of $256,971 has been raised for this project including: $50,000 from the Economic Development Fund per the 2010 resolution; $12,000 from CDBG funds as approved by the Housing and Community Development Act Committee; and $194,971 from GPI fund raising efforts. For Action (A5) Resolution 37-R-13, Relating to Prevailing Wages for Public Works Projects Staff recommends adoption of Resolution 37-R-13, in order to comply with the provisions of the Illinois Prevailing Wage Act, 820 ILCS 130/0.01, et seq. (the “Act”). The Act requires that public entities establish prevailing wages in June of every year for certain laborers, workers, and mechanics. The Act also requires that contractors and subcontractors pay workers covered under the Act, who are employed on public works construction projects, a wage no less than the general prevailing rate of wages in the county where the work is performed. For Action (A6) Ordinance 52-O-13, Amending the City Code to Establish a Three-Way Stop at Lake Shore Blvd and Hamilton Street The Alderman of the Third Ward recommends the adoption of the proposed Ordinance 52-O-13 by which the City Council would amend Section 10-11-5 (C), Schedule V (C) of the City Code to establish a Three-Way Stop at Lake Shore Boulevard and Hamilton Street. Funding is provided by the General Fund budget Account No. 2670.65115, Traffic Control Supplies, which has $40,000 budgeted for FY 2013. For Introduction (A7) Ordinance 55-O-13, Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Water Pollution Control Loan Program Staff recommends adoption of Ordinance 55-O-13 authorizing the City to borrow funds from the Illinois Environmental Protection Agency (IEPA) Water Pollution Control Loan Program for the construction of the Large Diameter Sewer Rehabilitation on Central Park Avenue and Main Street / Sheridan Road. This ordinance authorizes the City to borrow up to $1,894,000. The debt service will be paid from the Sewer Fund. For Introduction 4 of 708 City Council Agenda June 10, 2013 Page 5 of 10 6/6/2013 3:00 PM (A8) Ordinance 62-O-13, Reducing the Number of Class B Liquor Licenses After Management Change at The Orrington Hotel Staff recommends adoption of Ordinance 62-O-13, which amends Evanston City Code Section 3-4-6-(B), to decrease the number of authorized Class B liquor licenses to seventeen (17), because of a management change at The Orrington Hotel (1710 Orrington Ave). For Introduction (A9) Ordinance 63-O-13, Increasing the Number of Class B Liquor Licenses, Dow Escondido, LLC, d/b/a Hilton Orrington Staff recommends adoption of Ordinance 63-O-13, which amends Evanston City Code Section 3-4-6-(B), to increase the number of authorized Class B liquor licenses to eighteen (18), to permit issuance to Dow Escondido, LLC, d/b/a Hilton Orrington (1710 Orrington Ave). For Introduction PLANNING AND DEVELOPMENT (P1) Approval of Sidewalk Café for Carmen’s Staff recommends approval of a first-time application for a sidewalk café permit for Carmen’s of Evanston, a Type #1 Restaurant (1241 Chicago Ave). For Action (P2) Approval of Sidewalk Café for Forever Yogurt Staff recommends approval of a first-time application for a sidewalk café permit for Forever Yogurt, a Type #2 Restaurant (1739 Sherman Ave). For Action (P3) Approval of Sidewalk Café for Starbucks Staff recommends approval of a first-time application for a sidewalk café permit for Starbucks Coffee, a Type #2 Restaurant (1734 Sherman Ave). For Action (P4) Approval of One Year Extension of Approved Planned Development for 1915-1919 Grey Avenue Staff recommends approval a one year extension of the adopted Planned Development for the construction of a four unit building by Brinshore Development at 1915-1919 Grey Avenue. The Planned Development was adopted on June 12, 2011 and was previously extended for a one year period expiring on June 13, 2013. The applicant now requests an additional one year extension until June 13, 2014 to secure additional financing for the four unit development. Brinshore is seeking to leverage additional financing from non-City sources for the development. For Action 5 of 708 City Council Agenda June 10, 2013 Page 6 of 10 6/6/2013 3:00 PM (P5) Approval of Request for a Two Year Time Extension for the Planned Development Approved for 318-20 Dempster Street Staff recommends approval of the two year time extension request by the owner of 318-20 Dempster for the planned development approved in 2008. The project and planned development are consistent with the goals of the Comprehensive Plan and the Historic Preservation Ordinance, each having special emphasis on adaptive reuse. For Action (P6) Ordinance 59-O-13, Granting a Special Use for a Type 2 Restaurant at 749 Chicago Avenue Staff recommends adoption of Ordinance 59-O-13, granting a special use permit for a Type 2 Restaurant (749 Chicago Avenue) called Dollop Coffee Co. & Hoosier Mama Pie Co. The applicant has complied with all zoning requirements and meets all of the standards of a Special Use in this District. The Zoning Board of Appeals also recommends adoption of Ordinance 59-O-13 with conditions related to litter control, hours of operation and employee parking. For Introduction (P7) Ordinance 60-O-13, Granting a Special Use for a Bed & Breakfast Establishment at 1622 Forest Avenue Staff recommends adoption of Ordinance 60-O-13, granting a special use permit for the operation of a Bed and Breakfast Establishment at 1622 Forest Avenue. The applicant has complied with all zoning requirements and meets all of the standards of a Special Use in this District. The Zoning Board of Appeals recommends denial of this request. The Evanston Preservation Commission recommends approval of the Special Use and has also approved the issuance of a Certificate of Appropriateness for the restoration of the principal house, the demolition of the existing coach house and construction of the new coach house. For Introduction (P8) Ordinance 47-O-13, Amending the Zoning Ordinance to Allow Commercial Indoor Recreation as a Special Use in the I2 District Staff recommends adoption of Ordinance 47-O-13, as amended and introduced by City Council on April 22, 2013. The ordinance as amended retains the term “Commercial” in the zoning use and definition for “Commercial Indoor Recreation,” as currently defined in Section 6-18-3 of the Zoning Ordinance. At the May 13, 2013 City Council meeting this agenda item was held for the May 20, 2013 meeting. On May 20, 2013 this ordinance was continued to the May 28, 2013 meeting. This ordinance was held again for the June 10, 2013 City Council meeting. For Action 6 of 708 City Council Agenda June 10, 2013 Page 7 of 10 6/6/2013 3:00 PM (P9) Ordinance 50-O-13, Enacting a New Title 5, Chapter 9 of the City Code to Require the Licensing of Vacation Rentals Staff recommends adoption of Ordinance 50-O-13, as amended, which would enact a new Chapter 9 of City Code Title 5, “Housing Regulations.” The new Chapter 9 would require all vacation rental operators to obtain licenses from the City Council after recommendation from the P&D Committee. The P&D Committee introduced Ordinance 50-O-13 on May 13, 2013 and City Council returned it to committee for additional deliberation. For Action (P10) Ordinance 36-O-13, Amending the Zoning Ordinance to Rezone 1715 Church Street, 1703 Darrow Avenue and 1711 Darrow Avenue from I2 to MXE The Plan Commission and City staff recommend approval of Ordinance 36-O-13, a map amendment to rezone the property commonly known as 1715 Church Street & 1703 Darrow Avenue (PIN 10-13-221-019) and 1711 Darrow Avenue (PIN 10-13-221-018) from the I2 General Industrial District to the MXE Mixed Use Employment District. This ordinance was introduced at the May 28, 2013 City Council meeting. For Action (P11) Ordinance 37-O-13, Amending the Zoning Ordinance to Rezone 2153, 2143 & 2145 Ashland Avenue, 1515 & 1523 Payne Street, and 2150 & 2156 Green Bay Road from C2 to MXE The Plan Commission and City staff recommend approval of Ordinance 37-O-13, a map amendment to rezone the properties commonly known as 2153 Ashland Avenue (PIN 10-12-416-006); 2143 & 2145 Ashland Avenue (PIN 10-12-416- 008); 1523 Payne Street (PIN 10-12-416-009); 1515 Payne Street (PIN 10-12- 416-010); 2150 Green Bay Road, (PIN 10-12-416-016 & 10-12-416-017); and 2156 Green Bay Road (PIN 10-12-416-011, 10-12-416-012, 10-12-416-018, 10- 12-416-015) from the C2 Commercial District to the MXE Mixed Use Employment District. This ordinance was introduced at the May 28, 2013 City Council meeting. For Action (P12) Ordinance 53-O-13, Granting a Special Use for a Resale Establishment at 1104 Davis Street The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 53-O-13 granting a special use permit for a Resale Establishment for office furniture at 1104 Davis Street called Not Fade Away. The applicant has complied with all zoning requirements and meets all of the standards of a Special Use in this District. This ordinance was introduced at the May 28, 2013 City Council meeting. For Action 7 of 708 City Council Agenda June 10, 2013 Page 8 of 10 6/6/2013 3:00 PM HUMAN SERVICES (H1) Approval of Township of Evanston Bills for May 2013 Township of Evanston Supervisor recommends the City Council to approve the Township of Evanston bills, payroll, and medical payments for the month of May 2013 in the amount of $198,910.52 For Action ECONOMIC DEVELOPMENT COMMITTEE Note: Staff has received five applications for a total $45,024 in requested grant funding through the Great Merchant Grants Program. Two additional business associations are expected to submit applications to be reviewed next month. The approved 2013 Fiscal Year Budget allocates $147,000 to business district improvements, of which $72,000 is for the Great Merchant Grants program. A brief cover memo is attached, which summarizes the program as a reference for the following agenda items O1 – O5. (O1) Approval of a Great Merchants Grant to the Central Street Business Association (CSBA) The Economic Development Committee and staff recommend approval of a Great Merchants Grant of $9,000.00 to the Central Street Business Association (CSBA). This recommendation is contingent upon the CSBA providing Staff the required additional estimates for approved work. For Action (O2) Approval of a Great Merchants Grant to the Chicago-Dempster Merchants Association The Economic Development Committee and staff recommend approval of a Great Merchant Grant of $1,500.00 to the Chicago-Dempster Merchants Association (CDMA). This recommendation is contingent upon the CDMA providing Staff the required additional estimates for approved work. For Action (O3) Approval of a Great Merchants Grant to Dr. Hill Business Association The Economic Development Committee and staff recommend approval of a Great Merchants Grant of $9,000.00 to the Dr. Hill Business Association. For Action (O4) Approval of a Great Merchants Grant to Main Street Merchants Association The Economic Development Committee and staff recommend approval of a Great Merchant Grant of $9,000.00 to the Main Street Merchants Association. For Action 8 of 708 City Council Agenda June 10, 2013 Page 9 of 10 6/6/2013 3:00 PM (O5) Approval of a Great Merchants Grant to Evanston West End Business Association The Economic Development Committee and staff recommend approval of a Great Merchant Grant of $8,685 to the Evanston West End Business Association. For Action TRANSPORTATION AND PARKING COMMITTEE (O6) Ordinance 51-O-13, Amending Title 10, Chapter 8, Section 3, Relating to Wheel Tax for Disabled Veterans and Active Military The Transportation/Parking Committee recommends approval of 51-O-13, amending Title 10, Motor Vehicles and Traffic, Chapter 8, Section 3: Schedule of License Fees of the Evanston City Code. This Ordinance amends (B) Disabled Veterans by deleting the requirement to have a vehicle awarded in order to be qualified for a discounted rate, and to add (E) Active Duty Military Personnel: Any active duty service member and who makes application for a wheel tax license for one motor vehicle owned by the member shall not be required to pay the usual fee for such wheel tax license. For Action RULES COMMITTEE (O7) Approval of Request for Funding for First Night Evanston The Rules Committee and staff recommend that the City Council authorize a grant of $10,000 for the 2013 First Night Evanston as part of the City’s celebration of the 150th anniversary of its incorporation. Funding is provided by an allocation made in the FY 2013 City budget to support celebrations associated with the 150th anniversary celebration. For Action (O8) Approval of Closure of City Offices – Friday July 5, 2013 The Rules Committee and staff recommend that the City Council authorize the City Manager to close city offices on Friday July 5, 2013 in recognition of the 150th anniversary of the City’s incorporation and provide one floating holiday to employees who must work that day. For Action 9 of 708 City Council Agenda June 10, 2013 Page 10 of 10 6/6/2013 3:00 PM APPOINTMENTS N/A MEETINGS SCHEDULED THROUGH JUNE 2013 Upcoming Aldermanic Committee Meetings Wed, June 12 7 pm NU-City Committee Mon, June 17 7 pm City Council meeting Tues, June 18 7:30 pm Housing & Community Dev Act Committee Wed, June 19 6 pm MWEBE Advisory Committee Mon, June 24 5:45 pm A&PW, P&D, City Council meetings Wed, June 26 6 pm Transportation/Parking Committee Wed, June 26 7:30 pm Economic Development Committee Friday, June 28 7 am Housing & Homelessness Commission Order and agenda items are subject to change. Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 10 of 708 For City Council meeting of June 10, 2013 Item SP1 For Discussion To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, Corporation Counsel Subject: Update and status regarding State gun control legislation Date: June 6, 2013 Following months of discussion, on May 31st the Illinois General Assembly passed House Bill 183, as amended. This is commonly known as the “concealed carry” bill responsive to a 7th Circuit federal court decision last December which struck down certain state laws regarding guns. The General Assembly was operating under a June 8th deadline to pass amendatory legislation responsive to the court decision. The legislation still must be signed by Governor Quinn to become law. The proposed legislation is 170 pages, and there are numerous provisions that require further study and evaluation. As of the submission of this memo to the Council packet, I have not completed this review. In its entirety, the legislation appears to preempt Evanston’s home rule powers concerning gun regulations. One section in the legislation provides that a municipality may enact regulations on assault weapons on, before or within 10 days after the effective date of HB183. If an ordinance is not passed within this time frame, the preemption language controls. I caution that “Assault weapons” is not a defined term in the bill, which complicates the drafting approach to any ordinance. The effective date will be when and if Governor Quinn signs the bill. It is unclear if Gov. Quinn will sign it. Staff continues to monitor status regarding signature. In a related matter, the 7th Circuit Court of Appeals granted Attorney General Madigan’s request to extend the deadline for state gun laws to take effect. The June 8th deadline for passage is extended to July 9th. Lastly, it is still unknown if AG Madigan will seek Supreme Court review of the 7th Circuit decision. Memorandum 11 of 708 1 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, May 13, 2013 Roll Call: Alderman Fiske Alderman Tendam Alderman Braithwaite Alderman Grover Alderman Wynne Alderman Rainey Alderman Wilson Alderman Burrus Alderman Holmes Presiding: Mayor Elizabeth Tisdahl At 6:10 pm Mayor Tisdahl asked the City Clerk to make a Roll Call, which he did and announced there was a quorum of Aldermen. She then welcomed all to the Regular meeting of the City Council and asked Father Robert Oldershaw, St. Nicholas Church to provide the first prayer from the Clergy, followed by Pastor Patricia A. Efriom, Ebenezer AME Church, and finally Cantor Arik Y. Luck, Beth Emet, The Free Synagogue. After the invocations were delivered, Mayor Tisdahl called upon the Honorable Judge Lionel Jean-Baptiste to administer the Athenian Oath of Citizenship and the Oath of Office to the Mayor, City Clerk and Township Supervisor. Upon completion of the Oath of Office the Mayor, City Clerk and Township Supervisor signed their individual Oath of Office documents. After the Mayor had been sworn into Office she then performed the swearing Oath of Office to the nine Aldermen individually, and then the Athenian Oath of Citizenship collectively. Once all had been sworn into their respective Offices the Council recessed for an informal reception for the Officials and their families and friends who were in attendance. All of the ceremonies of the occasion can be seen on the City’s website or to purchase a copy from the Clerk’s Office. The Regular Meeting of the 79th City Council reconvened at 8:50 PM to continue with the business of the evening. Mayor Public Announcements and Proclamations Mayor Tisdahl announced that May, 2013 was “Mental Health Month” 12 of 708 2 City Manager Public Announcements City Manager Bobkiewicz had no announcements Citizen Comment City Clerk Greene had no Communications Citizen Comments: Agenda items: Alan Gratch, 1134 Judson a member of the Northshore Coalition for Peace Just and the Environment spoke of his concerns to have a moratorium before using the drones and how it affects the privacy, weaponry, etc. Dickelle Fonda, 1220 Darrow thanked Alderman Grover for introducing the drone technology for Evanston as well as mentioning other elected Officials. She hoped the City Council would step back and wait for regulations from the Federal Government. Marcia Bernsten, 1213 Maple she also spoke of concerns of the drone initiative and how it does not go far enough in covering more aspects of the proposed ordinance. She too encouraged the Council to wait. Carl Bova, 1322 Rosalie St. spoke of his reservations of the bike rack element is a large expense that should not be incurred and should be removed from the contract. Junad Rizki, 2284 Sheridan spoke of the transponders and that City staff has not come up with an explanation to the public concerning their water bill accounts. Non-Agenda items: Madelyn DuCree, 1929 Foster St. read an article concerning the project that Lauren and Alana (ETHS students) successfully organized and carried out on Saturday. She also named other officials, staff, and officers who were involved as well and thanked them for their contributions to the event. Junad Rizki, 2284 Sheridan talked about the continued pattern that he sees as miss uses of tax-payers monies. He believes the Council owes the public an explanation concerning the closed door meetings of the Harley/Clarke Mansion property. He also requested that the Mayor explain the purpose of selling 2.5 acres of parkland in discussions. Items not approved on Consent Agenda: (A3.9)Approval of Contract with Citywide Elevator Inspection Services, Inc. for City of Evanston-Elevator Inspection Program (RFP 13-11) Staff recommends that City Council authorize the City Manager to execute a contract for elevator inspection and plan review services with Citywide Elevator Inspection Services (7144 N. Harlem Ave. Suite 303, Chicago, IL). The contract term will be for a period of three years from the commencement date. After the initial term, there shall be two (2) options to renew for one (1) additional year. The FY 2013 cost of the proposed contract will be assessed on a per-unit basis and is estimated to be approximately $44,496 for a total of 824 inspections. For Action 13 of 708 3 (P3)Ordinance 49-O-13; Granting Major Zoning Relief for the Elimination of Required Parking at 623-627 ½ Howard Street Staff recommends adoption of Ordinance 49-O-13 granting major zoning relief to eliminate 8 required off-street parking spaces for a Type 1 Restaurant for a total of zero off-street parking spaces. The proposal will allow for the redevelopment of a vacant commercial space and will not negatively impact adjacent properties since there is ample street parking, and public and private parking lots. For Introduction (P4)Ordinance 50-O-13; Amending Various Portions of the City Code in order to Regulate Vacation Rentals as a Type of B&B Establishment Staff requests consideration of Ordinance 50-O-13, which would regulate vacation rentals as a subset of B&B establishments. Consequently, any vacation rental could operate only pursuant to a Special Use permit issued by the City Council after recommendation from the ZBA. For Introduction (P7)Ordinance 47-O-13; Amending the Zoning Ordinance to allow Commercial Indoor Recreation as a Special Use in the I2 District Staff recommends approval of ordinance 47-O-13 as amended and introduced by City Council on April 22, 2013. The ordinance as amended retains the term “Commercial” in the zoning use and definition for “Commercial Indoor Recreation,” as currently defined in Section 6-18-3 of the Zoning Ordinance. For Action (H3)Resolution 27-R-13; Authorizing the City to Establish a Moratorium on the Use of Unregulated Drone Technology On May 6, 2013, the Human Services Committee unanimously recommended approval of Resolution 27-R-13. For Action CONSENT AGENDA (M1)Approval of Minutes of the Regular City Council Meeting of April 22, 2013 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1)City of Evanston Payroll through 4/21/13 $2,864,245.29 (A2)City of Evanston Bills FY2013 5/14/13 $4,433,738.05 Credit Card Activity for Period End March 31, 2013 $ 123,085.43 (A3.1)Approval of Contract with Municipal Sales for 2013 Root Treatment of Sewer Mains (Bid 13-23) 14 of 708 4 Staff recommends that City Council authorize the City Manager to execute a contract for the 2013 Root Treatment of Sewer Mains (Bid 13-23) with Municipal Sales (P.O. Box 4743, Queensbury, NY) in the amount of $44,018.95. Funding is provided by the Sewer Fund, Account 7400.62461, which has an allocation of $215,000 for this type of work. For Action (A3.2)Approval of Contract with Swanson Flo for Pump Control Valves (Bid 13-28) Staff recommends that City Council authorize the City Manager to execute a contract for the purchase of Pump Control Valves (Bid 13-28) with Swanson Flo (151 Cheshire Lane, Plymouth, MN) in the amount of $43,046. Funding is provided by the Water Fund, Account 7130.65702, which has an allocation of $152,500 for capital outlay projects. For Action (A3.3)Approval of Contract with Chicagoland Paving for 2013 MFT Street Resurfacing Project (Bid 13-31) Staff recommends that City Council authorize the City Manager to execute a contract awarding the 2013 MFT Street Resurfacing Contract (Bid 13-31) to Chicagoland Paving (225 Telser Road, Lake Zurich, IL 60047) in the amount of $1,059,900. Funding is provided from the Motor Fuel Tax Funds with an approved 2013 budgeted amount of $1,400,000. For Action (A3.4)Approval of Contract with Bolder Contractors Inc. for Davis Street Water Main & Sewer Replacement Project (Bid 13-36) Staff recommends that City Council authorize the City Manager to execute a contract for the Davis Street Water Main & Sewer Replacement Project (Bid 13-36) with Bolder Contractors Inc. (440 Lake Cook Road, Deerfield, IL) in the amount of $2,648,200. Funding is provided by the Washington National TIF Fund in the amount of $1,025,000; the Water Fund $170,000 (733086.65515); and the Metropolitan Water Reclamation District Fund for Sewer Replacement $822,497.50. $630,702.50 is to be funded by the Water Fund through the City’s 2013 Bond sale. For Action (A3.5)Approval of Contract with Chicagoland Paving for Parking Lot Improvement Project at Central Street and Stewart Avenue (Bid 13-37) Staff recommends that City Council authorize the City Manager to execute a contract for the Central Street & Stewart Avenue parking lot rehabilitation project (Bid 13-37) with Chicagoland Paving (225 Telser Road, Lake Zurich, IL) in the amount of $419,900. Funding is provided from the Parking Fund, with a budget allocation of $540,000. For Action (A3.6)Approval of Vehicle Purchase for Evanston Police Department from Golf Mill Ford 15 of 708 5 Staff recommends City Council approval for the purchase of one (1) replacement vehicle (Ford Expedition) for the Evanston Police Department in the total amount of $35,018 from Golf Mill Ford (9401 N. Milwaukee Avenue, Niles, IL). Funding is provided by the Fleet Vehicle Replacement Fund (Account 7780.65550). For Action (A3.7)Approval of Contract Award to G.A. Johnson & Son for the 2013 Noyes Cultural Arts Center Chimney & Roof Repair Project (Bid 13-02) Staff recommends that City Council authorize the City Manager to execute a contract for the base bid plus alternates 1, 3 and 7 for the 2013 Noyes Cultural Arts Center Chimney & Roof Repair Project with G.A. Johnson & Son (828 Foster Street, Evanston, IL) in the amount of $1,073,660. Funding is provided by: 1) $70,000 from the FY 2013 CIP Fund Account No. 415663; 2) $750,000 from a State of Illinois DCEO Grant; and 3) $434,000 from proposed FY2013 CIP Amendment. Total 2013 budget allocation is $1,254,000. For Action (A3.8)Approval of Contract Award to Quality Restorations, Inc. for the 2013 Sherman Plaza Garage Façade Repairs (Bid 13-17) Staff recommends that City Council authorize the City Manager to execute a contract for the base bid plus Alternate 1 for the 2013 Sherman Plaza Garage Façade Repairs with Quality Restorations, Inc. (356 Tioga Trail, Wood Dale, IL) in the amount of $ 274,100.00. Funding is provided by: 1) $200,000 from the FY2013 Parking Fund Account No. 700506; and 2) $117,300 from FY 2013 Parking Fund Account No. 7036.65515. Total Budget allocation is $317,300. For Action (A4)Approval of Post Debt Issuance Procedures Manual Staff recommends that City Council approve a Post Debt Issuance Manual for use in the administration of the City’s debt portfolio. The Manual is recommended by the City’s Bond Counsel, Chapman and Cutler. It is also favorably viewed by bond ratings agencies. The Manual covers the procedures and actions the City needs to take each year to maintain the tax exempt status of City debt. For Action (A5)Resolution 32-R-13; Regarding Howard Hartrey TIF District Surplus Staff recommends that City Council approve Resolution 32-R-13 declaring a surplus of $1.0M from the Howard Hartrey Tax Increment Financing (TIF) District at the end of Fiscal Year 2012. For Action (A6)Ordinance 42-O-13; Authorizing Sale of Surplus Property Staff recommends that City Council authorize the City Manager to publicly offer for sale various vehicles and equipment owned by the city through public auction based on Ordinance 42-O-13 through Manheim Auction Service (550 S. Bolingbrook Drive, Bolingbrook, IL). The vehicles are presently out of service. 16 of 708 6 For Introduction (A7)Ordinance 44-O-13; Decreasing the Number of Class B1 Liquor Licenses, Closure of The Keg Staff recommends adoption of Ordinance 44-O-13, which decreases the number of Class B1 liquor licenses now in force from six (6) to five (5) due to closure of The Keg of Evanston, 810 Grove Street. The Ordinance was introduced at the City Council meeting on April 22, 2013. For Action (A8)Ordinance 45-O-13; Decreasing the Number of Class AA Liquor Licenses, Closure of Central Street Cafe Staff recommends adoption of Ordinance 45-O-13, which decreases the number of Class AA liquor licenses now in force from one (1) to zero (0) due to the closure of the Central Street Cafe, 2800 Central Street. The Ordinance was introduced at the City Council meeting on April 22, 2013. For Action (A9)Ordinance 27-O-13; Special Assessment No. 1510 for Alley Paving Project, North of Madison Street, East of Sherman Avenue Staff recommends approval of Ordinance 27-O-13 by which City Council would authorize paving of the alley north of Madison Street, East of Sherman Avenue through the Special Assessment Process. Funding is provided by special assessment funds and by home owners to be collected over a period of ten years. The City’s share of $31,445.64 is provided by the Special Assessment Fund 6365.65515. The Ordinance was introduced at the City Council meeting on April 22, 2013. For Action PLANNING AND DEVELOPMENT (P1)Approval of Sidewalk Café for JT’s Bar and Grill, 1639 Orrington Avenue Staff recommends approval of a first-time application for a sidewalk café (SWC) permit for JT’s Bar and Grill, a Type 1 Restaurant located at 1639 Orrington Avenue. For Action (P2)Approval of Sidewalk Café for World of Beer, 1601 Sherman Avenue Staff recommends approval of a first-time application for a sidewalk café (SWC) permit for World of Beer a Type 1 Restaurant located at 1601 Sherman Avenue. For Action (P5)Ordinance 46-O-13; Amending the Zoning Ordinance to Allow Yard Waste Transfer Facilities as Special Uses in the I3 District. The Plan Commission and City staff recommend approval of proposed Ordinance 46-O- 13 amending the Zoning Ordinance to allow yard waste transfer facilities as special uses in the I3 General Industrial District. The P&D Committee held Ordinance 46-O-13 in committee at its meeting of April 22, 2013, at the request of 9th Ward Alderman 17 of 708 7 Coleen Burrus. For Introduction (P6)Resolution 31-R-13; 1890 Maple Avenue Parking Lease City Manager requests authorization from the City Council to negotiate with PARC Investment Properties, LLC regarding a parking lease for 1890 Maple Avenue as provided by Resolution 31-R-13. For Action (P8)Ordinance 38-O-13; Amending the Zoning Ordinance to Increase the Production Limit for Micro-Distilleries The Plan Commission and City staff recommend adoption of Ordinance 38-O-13 amending the Zoning Ordinance to increase the allowed production limit for Micro- Distilleries from 5,000 gallons per year to 35,000 gallons per year. The amendment would bring the Zoning Ordinance regulation into agreement with the City’s liquor license classification, which was amended to allow the 35,000 gallon yearly limit by Ordinance 17-O-13, adopted February 11, 2013. This Ordinance was introduced at the City Council meeting on April 22, 2013. For Action HUMAN SERVICES COMMITTEE (H1)Township of Evanston April 2013 Bills Township of Evanston Supervisor recommends that City Council approve the Township of Evanston bills, payroll, and medical payments for the month of April 2013 in the amount of $110,631.39. For Action (H2)Approval of a Three Year Extension for Northwestern Football Parking on the Evanston Wilmette Golf Course during Home Football Games (Season 2013, 2014 and 2015) Staff recommends approval of the Evanston Wilmette Golf Course Association’s request for a three year extension to park cars on holes 1, 2, 11 and 12 of the golf course during Northwestern University home football games. On May 6, 2013, the Human Services Committee recommended approval of the 3 year extension. For Action (H4)Ordinance 8-O-13; Amending Title 2, Chapter 3 of the City Code to Reflect Changes in the Commission on Aging On May 6, 2013, the Human Services Committee recommended approval of Ordinance 8-O-13. For Introduction RULES COMMITTEE (O1)Resolution 29-R-13; Supporting Immigration Reform 18 of 708 8 At the request of the Mayor, the Rules Committee referred Resolution 29-R-13 to City Council for approval on May 6, 2013. For Action ECONOMIC DEVELOPMENT COMMITTEE (O2)Resolution 25-R-13; Authorizing Financial Assistance for the Music Institute of Chicago’s Rehabilitation at 1702 Sherman Avenue The Economic Development Committee and staff recommend City Council approval of Resolution 25-R-13, authorizing the City Manager to negotiate a TIF Construction Grant Agreement with the Music Institute of Chicago for improvements to property located at 1702 Sherman Avenue. This Construction Grant Agreement would provide a refundable grant up to $165,000. Funding is provided by The Washington National Tax Increment Financing District’s “Other Improvements” Account (5470.62605). For Action APPOINTMENTS (APP1)For Appointment to: M/W/EBE Development Committee Stephen Boyd Preservation Commission Diane Williams Public Art Committee Jason Brown Utilities Commission Eric Rosenberg Alderman Rainey motioned for approval of the Consent Agenda and it was seconded, and with a Roll Call vote of 9-0 the Consent Agenda was approved. Items for discussion: (A3.9)Approval of Contract with Citywide Elevator Inspection Services, Inc. for City of Evanston-Elevator Inspection Program (RFP 13-11) Staff recommends that City Council authorize the City Manager to execute a contract for elevator inspection and plan review services with Citywide Elevator Inspection Services (7144 N. Harlem Ave. Suite 303, Chicago, IL). The contract term will be for a period of three years from the commencement date. After the initial term, there shall be two (2) options to renew for one (1) additional year. The FY 2013 cost of the proposed contract will be assessed on a per-unit basis and is estimated to be approximately $44,496 for a total of 824 inspections. For Action Alderman Grover stated this item went back to committee. (P3)Ordinance 49-O-13; Granting Major Zoning Relief for the Elimination of Required Parking at 623-627 ½ Howard Street Staff recommends adoption of Ordinance 49-O-13 granting major zoning relief to eliminate 8 required off-street parking spaces for a Type 1 Restaurant for a total of zero off-street parking spaces. The proposal will allow for the redevelopment of a vacant commercial space and will not negatively impact adjacent properties since there is 19 of 708 9 ample street parking, and public and private parking lots. For Introduction Alderman Fiske motioned for approval after the rules were suspended by Alderman Rainey, during the reading of the Consent Agenda and with a 9-0 Roll Call vote the motion passed. (P4)Ordinance 50-O-13; Amending Various Portions of the City Code in order to Regulate Vacation Rentals as a Type of B&B Establishment Staff requests consideration of Ordinance 50-O-13, which would regulate vacation rentals as a subset of B&B establishments. Consequently, any vacation rental could operate only pursuant to a Special Use permit issued by the City Council after recommendation from the ZBA. For Introduction Alderman Fiske stated this item was talked about and was sent back to committee. (P7)Ordinance 47-O-13; Amending the Zoning Ordinance to allow Commercial Indoor Recreation as a Special Use in the I2 District Staff recommends approval of ordinance 47-O-13 as amended and introduced by City Council on April 22, 2013. The ordinance as amended retains the term “Commercial” in the zoning use and definition for “Commercial Indoor Recreation,” as currently defined in Section 6-18-3 of the Zoning Ordinance. For Action Alderman Fiske motioned for approval and it was seconded, but it was decided to hold over until the next meeting of the Council on May 20, 2013. (H3)Resolution 27-R-13; Authorizing the City to Establish a Moratorium on the Use of Unregulated Drone Technology On May 6, 2013, the Human Services Committee unanimously recommended approval of Resolution 27-R-13. For Action Alderman Braithwaite motioned for approval and it was seconded. This item was to be held to a definite time to return on the Council Agenda on May 28, 2013. Call of the Wards: Ward 8, Alderman Rainey congratulated the Council for being reelected. She also mentioned a court case that will occur on Wednesday morning at 9:30 am in room 206 in the Skokie Court House and asks all to be there. July 8th will be the next appearance and she mentioned the Howard & Hoyne store in her ward that is jeopardy of loosing their business license due to ongoing drug and gang activity. Ward 9, Alderman Burrus thanked all who had assisted her in getting reelected for her second term of office, as well as the City Council for working so well together. Ward 1, Alderman Fiske expressed her appreciation to those who worked with her and the first ward residents who she works very hard for and she really likes her job. She made a reference to the City Manager to inform her who pays hotel taxes, and if bed breakfast’s and rentals should pay. June 4th is her ward meeting 7-9 pm at the Library. 20 of 708 10 They will be meeting with the new Kendall developer’s tomorrow night, and she then congratulated all of her colleagues. Ward 2, Alderman Braithwaite thanked the City staff and his family for the huge responsibility of the position he takes very seriously, and his colleagues for teaching him and working with him the past 4 years. Thursday he will have a 2nd ward meeting 7 pm and this is the last one for the summer. Ward 3, Alderman Wynne thanked the residents of the 3rd ward for their support to her and the projects that happened in the 3rd ward. She also thanked the City staff and all of her colleagues. She also thanked Madeline and her adult daughter for cleaning up once a week. After all the wards had been recognized she got up to thank her husband, son and daughter for all of their support. Ward 4, Alderman Wilson thanked the 4th ward residents for his reelection and he is happy to be working with his colleagues for another 4 years. He thanked his family for supporting him which makes it all happen for him. His 4th ward meeting will be the 22nd from 7-8 pm at the YMCA on Grove. Ward 5, Alderman Holmes thanked her rag tail campaign crew for stepping up for her. She also mentioned the Saturday event and how well it was organized. This Thursday night will be her 5th ward meeting at 7 pm to discuss gun violence. Ward 6, Alderman Tendam thanked the voters of the 6th ward residents and his family as well as the City staff. Alderman Tendam stood up as Alderman Wynne did to also thank his husband Neil for handling his campaign and the support he gave him. Ward 7, Alderman Grover announced the death of Keith Woods, and the thanked her children, husband, nieces, and her friends and the residents, and the City staff and her colleagues who have been a learning curve for her. She then proposed to have the Mayor and City Clerk to speak as well during the call of the wards if they so inclined. Mayor Tisdahl asked the Clerk if he wanted to speak and she said of course you do. City Clerk Greene thanked the Council for allowing him to thank those persons who were instrumental in getting his petitions, and they were: Paul Howlett, Katherine Bridges, Pam Levy, Hervie and Pat Fox, and his wife who allows him the privilege to serve the citizens in both the City and Township, and all of the residents. He finally threw kisses to his wife with sound effects. Mayor Tisdahl thanked the citizens and stated she ran because she said this is a wonderful community and the Council as well as all who got her name on the ballot to be reelected. Alderman Wilson motioned to adjourn and it received a second and with a unanimous voice vote the Regular meeting of the 79th City Council ended at 10:25 pm. Submitted by, Hon. Rodney Greene, CMC, City Clerk 21 of 708 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, May 20, 2013 Roll Call: Alderman Fiske Alderman Holmes Alderman Braithwaite Alderman Tendam Alderman Wynne Alderman Grover Alderman Wilson Alderman Rainey Absent: Alderman Burrus Presiding: Mayor Elizabeth B. Tisdahl The Regular Meeting of the City Council was called to order at 7:08 p.m. by Mayor Tisdahl on Monday, May 20, 2013 in the Council Chamber. Mayor’s Announcements and Proclamations Mayor Tisdahl recognized Richard Weiland, president of Southeast Evanston Association (SEA). He announced that as part of their initiative and in the interest of a greener Evanston, SEA’s board has decided to fund the planting of a tree in each ward. He then recognized SEA’s vice president and board members and presented the Mayor with a check for that fund. Alderman Grover and Mayor Tisdahl thanked SEA on behalf of the City of Evanston. To recognize employees with 25 years or more of service with the City, Mayor Tisdahl called on City Manager Bobkiewicz who enlisted assistant city manager / director of administrative services / chief financial officer Marty Lyons to make the presentations. Congratulations to employees from the Community & Economic Development Department, the Library, Public Works, Recreation & Community Services, Utilities Department, Health Department and Police Department. In addition Mayor Tisdahl was congratulated for her 10 years of service. Mayor Tisdahl recognized Tiara Scott, the 2013 National USAW Girls Folkstyle Wrestling Champion. Lastly, Mayor Tisdahl announced that May 20-27, 2013 is Public Works Week. 22 of 708 6/6/2013 1:36 PM City Manager Public Announcements City Manager Bobkiewicz called upon Godwin Chen, Local Government Management Fellow whose employment with the City ended May 17. Mr. Bobkiewicz presented Godwin with a Service Award and the Mayor and Council members thanked him for his help on various tasks. Communications: City Clerk There were no announcements from the City Clerk’s office. Citizen Comment Junad Rizki spoke about the budget in general and water in particular. Betty Ester voiced her opinions regarding senior programs and services, the amendment to the budget. She also voiced her concerns of racial profiling over a statement made by Police Chief Eddington at a meeting. Alderman Rainey asked for clarification of the accusation. Alderman Holmes explained that it was at a 5th Ward meeting where the Mayor and several aldermen were present and that the comment Ms. Ester believed Chief Eddington made was in fact not made. Chief Eddington came to the podium and summarized his original statement. Hnetu Sais spoke about water and sewage damage to his home resulting from the current rains and sewer problems. The cost of repair is quite high and he is concerned that it will happen again. SPECIAL ORDERS OF BUSINESS (SP1) New Initiatives for Evanston Senior Programs and Services Staff requests that City Council receive a report about new initiatives for Evanston senior programs and services. A presentation will be given at the City Council meeting on May 20, 2013. For Action Christina Ferraro, senior services & Levy Center manager reported that she has been tasked with researching new initiatives for Evanston’s programs for seniors. Part of the goal is to develop partnerships and collaborations with the senior population. She updated Council on the project to-date and answered some aldermen’s questions. (SP2) Public Works Special Pickup Program Staff seeks direction from City Council to determine how best to handle special pickups that have been categorized as fly dumps. For Action Jim Maiworm, assistant director of Facilities and Maintenance first reminded everyone that since Monday, May 27 was Memorial Day, solid waste collection and recycling would each be one day later for that week. He then gave an overview of the special pickup program and how it relates to fly dumps. He and 23 of 708 6/6/2013 1:36 PM Suzette Robinson, director of Public Works responded to comments and questions from the aldermen. (SP3) First Quarter Financial Report for Fiscal Year 2013 Staff recommends City Council accept and place the First Quarter Financial Report for FY 2013 on file. For Action Marty Lyons, chief financial officer quickly reviewed the financial report for the first three months of this year and clarified some figures under both revenue and expenses. (SP4) Resolution 33-R-13 Authorizing 2013 Budget and Capital Improvement Plan Amendment Staff recommends approval of Resolution 33-R-13 which authorizes the City Manager to amend the FY 2013 Budget. The proposed amendment would increase FY 2013 budgeted expenditures by $6,575,379 from $247,359,877 to $253,935,256. For Action Alderman Rainey moved to approve the resolution, the motion was seconded. She then asked Mr. Lyons to explain some of the debt service number as it relates to taxing the Evanston taxpayer. Mr. Bobkiewicz asked if anything would appear on the second tax bill later this year. Mr. Lyons responded that none of this amendment would impact property taxes paid in 2013. He then continued to explain other expenses that Council was concerned with. Alderman Rainey stated she thinks the $2.2 million in Piven expenditures should be removed since the Piven issue has not yet been resolved. Motion was made and seconded to amend the amount to $4,375,379 for a final budget of $251,735,256. Motion passes in roll call 8-0. Motion was made and seconded to adopt the resolution. Motion passes 8-0. (SP5) Ordinance 47-O-13; Amending the Zoning Ordinance to Allow Commercial Indoor Recreation as a Special Use in the I2 District Staff recommends approval of ordinance 47-O-13 as amended and introduced by City Council on April 22, 2013. The ordinance as amended retains the term “Commercial” in the zoning use and definition for “Commercial Indoor Recreation,” as currently defined in Section 6-18-3 of the Zoning Ordinance. At the May 13, 2013 City Council meeting this agenda item was held for the May 20, 2013 meeting. For Action City Manager Bobkiewicz explained that because Council had some concerns with this item, clarification was needed from the law department. Staff recommends this item come back to Council at their next meeting on May 28.. (SP6) 79th City Council Planning and Goal Setting Staff recommends that: 1) the City Council receive report on issues and projects facing the City during the term of the 79th City Council; 2) select a date or dates for further discussion of these issues and to develop plans and goals for the 24 of 708 6/6/2013 1:36 PM future; and 3) provide other direction to the City Manager as appropriate. For Action City Manager Bobkiewicz congratulated Council and the Mayor on their re- election to the 79th City Council. He then told them that he had thoughts about issues facing the City of Evanston and would like to determine the next steps to discuss those issues with them. He reported that senior management (department directors and assistant directors) met several times to discuss strengths, weaknesses, opportunities and threats for the City. These are not the community’s strengths, weaknesses, opportunities and threats - these are city government’s. He asked Council to consider a special meeting in June with a facilitator to lead the discussions. After some questions and comments, it was determined that staff will schedule a meeting in June or July. Mayor Tisdahl mentioned that Alderman Burrus was not in attendance because she is on her honeymoon. Call of the Wards Ward 1 Alderman Fiske: she announced that the new developer (Northshore Builders) for the new development at Kendal College will be attending the Preservation Commission meeting on May 21 to introduce themselves. Ward 2 Alderman Braithwaite: he thanked those who came out to his ward meeting the previous night including staff from the Public Works Dept. He also apologized to Alderman Holmes for his meeting conflicting with her ward meeting. Ward 3 Alderman Wynne: no report Ward 4 Alderman Wilson: there will be a ward meeting on the 22nd at 7:00 pm at the YMCA. Ward 5 Alderman Holmes: thanked those who came out to her ward meeting and the residents for their support in doing what it takes to make the community safe. Ward 6 Alderman Tendam: no report Ward 7 Alderman Grover: thanked neighbors of Torgeson Park for using their labor and money to buy plant materials to make a garden at the park to honor a deceased resident. Thanked Sat Nagar and Dave Stoneback for attending a meeting about Prairie Ave. street resurfacing and sewer line projects. She reminded all about the Recreation Huddle at ETHS on Saturday, June 15. She asked that any contact information for any time of recreation group such as line dancers or fencing programs, etc be given to her so invitations can be sent out. Ward 8 Alderman Rainey: she announced that the Housing & Community Development Act Committee would not be meeting the next evening. She thanked SEA for the donated tree. She commended the neighbors and the 25 of 708 6/6/2013 1:36 PM Evanston Police Department for their help in searching for and locating a sick, elderly man visiting from Mexico who went missing from the neighborhood. She also said that Jennifer from the Patch did an amazing job notifying and updating everyone on the situation. Being no further business, Alderman Wilson made a motion to convene into executive session. All were in favor. The meeting adjourned at 10:10 p.m. Respectfully submitted by Elaine Autwell, Deputy City Clerk 26 of 708 Rev. 6/6/2013 3:07:43 PM ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, June 10, 2013 5:45 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN RAINEY, CHAIR II. APPROVAL OF MINUTES OF REGULAR MEETING OF May 28, 2013 III. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through 5/19/13 $2,658,927.09 (A2) City of Evanston Bills FY2013 6/11/13 $2,735,378.71 Credit Card Activity for period ending April 30, 2013 $126,522.47 (A3.1) Approval of Contract with Alpha Paintworks, Inc. for Fire Hydrant Painting (Bid 12-127) Staff recommends that the City Council authorize the City Manager to execute the one-year contract extension for the Fire Hydrant Painting contract to Alpha Paintworks, Inc. (6316 N. Cicero Avenue, Chicago, IL) in the amount of $27,625. Funding is provided by the Water Fund (Account No. 7115.62230). For Action (A3.2) Approval of Contract with Schroeder & Schroeder, Inc. for the 2013 50/50 Sidewalk Replacement Project (Bid 13-41) Staff recommends that the City Council authorize the City Manager to execute a contract for the 2013 50/50 Sidewalk Replacement Project with Schroeder & Schroeder Inc. (7306 Central Park Avenue, Skokie, IL 60076) in the amount of $157,206. The City share of project costs is provided by the Capital Improvement Program (Account No. 415864), in the amount of $100,000, with $57,206 provided by private funds. For Action 27 of 708 Rev. 6/6/2013 3:07:43 PM (A3.3) Approval of Contract with R.N.O.W. Inc. for the Purchase of a Recycle Truck (Bid 13-38) Staff recommends that the City Council approve the purchase of one (1) 20-yard recycle truck to R.N.O.W. Inc. (8636R W. National Avenue, West Allis Wisconsin 53327) in the amount of $233,319. Funding is provided by the Equipment Replacement Fund (Account No. 7780.65550), with a total budget allocation of $2,036,733 in FY2013. For Action (A3.4) Approval of Single Source Contract Award Recommendation to the Larson Equipment and Furniture Company for the Noyes Theater Seating Replacement Project Staff recommends that the City Council authorize the City Manager to execute a contract for the Noyes Theater Seating Replacement Project with the Larson Equipment and Furniture Company (403 South Vermont, Palatine, Illinois 60067) in the amount of $46,609. Funding is provided by the FY 2013 CIP (Account No. 415668), with a total budget allocation of $160,000. For Action (A3.5) Approval of Contract Award to Construction Consulting & Disbursement Services, Inc. for the 2013 Ecology Center Greenhouse Addition Project, (Bid 13-16) Staff recommends that the City Council authorize the City Manager to execute a contract for the base bid for the 2013 Ecology Center Greenhouse Addition Project with Construction Consulting & Disbursement Services, Inc. (900 Skokie Boulevard, Suite 100, Northbrook, IL) in the amount of $175,000. Funding is provided by FY2013 Capital Improvement Program (CIP) (Account No. 415688) in the amount of $115,000 and the FY2013 CIP Amendment of $71,988 for a total allocation of $186,988. This agenda item was held at the May 28, 2013 Administration & Public Works Committee meeting. For Action (A4) Resolution 36-R-13, Amendment of Grandmother Park Agreement Staff recommends adoption of Resolution 36-R-13 authorizing the City Manager to amend the agreement with the Grandmother Park Initiative and CorLands to allow for the construction of the new Park at 1125 Dewey through the use of local vendors in a no-bid process. Grandmother Park Initiative (GPI) has raised the required revenue needed to complete. A total of $256,971 has been raised for this project including: $50,000 from the Economic Development Fund per the 2010 resolution; $12,000 from CDBG funds as approved by the Housing and Community Development Act Committee; and $194,971 from GPI fund raising efforts. For Action 28 of 708 Rev. 6/6/2013 3:07:43 PM (A5) Resolution 37-R-13, Relating to Prevailing Wages for Public Works Projects Staff recommends adoption of Resolution 37-R-13, in order to comply with the provisions of the Illinois Prevailing Wage Act, 820 ILCS 130/0.01, et seq. (the “Act”). The Act requires that public entities establish prevailing wages in June of every year for certain laborers, workers, and mechanics. The Act also requires that contractors and subcontractors pay workers covered under the Act, who are employed on public works construction projects, a wage no less than the general prevailing rate of wages in the county where the work is performed. For Action (A6) Ordinance 52-O-13, Amending the City Code to Establish a Three-Way Stop at Lake Shore Blvd and Hamilton Street The Alderman of the Third Ward recommends the adoption of the proposed Ordinance 52-O-13 by which the City Council would amend Section 10-11-5 (C), Schedule V (C) of the City Code to establish a Three-Way Stop at Lake Shore Boulevard and Hamilton Street. Funding is provided by the General Fund budget Account No. 2670.65115, Traffic Control Supplies, which has $40,000 budgeted for FY 2013. For Introduction (A7) Ordinance 55-O-13, Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Water Pollution Control Loan Program Staff recommends adoption of Ordinance 55-O-13 authorizing the City to borrow funds from the Illinois Environmental Protection Agency (IEPA) Water Pollution Control Loan Program for the construction of the Large Diameter Sewer Rehabilitation on Central Park Avenue and Main Street / Sheridan Road. This ordinance authorizes the City to borrow up to $1,894,000. The debt service will be paid from the Sewer Fund. For Introduction (A8) Ordinance 62-O-13, Reducing the Number of Class B Liquor Licenses After Management Change at The Orrington Hotel Staff recommends adoption of Ordinance 62-O-13, which amends Evanston City Code Section 3-4-6-(B), to decrease the number of authorized Class B liquor licenses to seventeen (17), because of a management change at The Orrington Hotel (1710 Orrington Ave). For Introduction (A9) Ordinance 63-O-13, Increasing the Number of Class B Liquor Licenses, Dow Escondido, LLC, d/b/a Hilton Orrington Staff recommends adoption of Ordinance 63-O-13, which amends Evanston City Code Section 3-4-6-(B), to increase the number of authorized Class B liquor licenses to eighteen (18), to permit issuance to Dow Escondido, LLC, d/b/a Hilton Orrington (1710 Orrington Ave). For Introduction 29 of 708 Rev. 6/6/2013 3:07:43 PM IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT 30 of 708 Administration and Public Works Committee Meeting Minutes of May 28, 2013 City Council Chambers – 5:45 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: P. Braithwaite, C. Burrus, D. Holmes, A. Rainey MEMBERS ABSENT: J. Grover STAFF PRESENT: W. Bobkiewicz, J. Calderon, B. Dorneker, P. D’Agostino, Chief Eddington, G. Farrar, S. Flax, C. Hanawalt, L. Jeschke, Chief Klaiber, S. Levine, M. Lyons, J. Maiworm, J. McRae, S. Nagar, B. Newman, H. Pirooz, A. Porta, S. Robinson, J. Spaulding, D. Stoneback, M. Swentkofske, E. Thomas PRESIDING OFFICIAL: Ald. Burrus I. DECLARATION OF QUORUM A quorum being present, and Ald. Grover absent, acting Chair Burrus called the meeting to order at 6:48 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF MAY 13, 2013 Ald. Braithwaite moved approval of the minutes of the May 13, 2013 A&PW meeting, seconded by Ald. Burrus. The minutes of the May 13, 2013 A&PW meeting were approved unanimously 4-0. III. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through 5/5/13 $2,619,382.07 Ald. Rainey moved to approve the payroll, seconded by Ald. Braithwaite. The Committee voted 4-0 unanimously to approve the payroll. (A2) City of Evanston Bills FY2013 5/29/13 $3,597,201.31 Ald. Holmes moved to approve the bills list, seconded by Ald. Braithwaite. At Ald. Holmes inquiry, Doug Gaynor, Director of Parks, Recreation and Community Services, explained that the charge is $300 per event and that it is $234 per party multiplied by 2, so there is a net and confirmed that the calculation is correct. Ald. Rainey asked, regarding the wiring expense of $4,192 for a piece of equipment, whether the equipment is under warranty, to which Suzette Robinson, Director of DRAFT – NOT APPROVED 31 of 708 Administration and Public Works Committee Meeting Minutes of 5-28-13 Page 2 of 9 Public Works, replied that it is from the year 2000 so it is no longer under warranty and that a new vehicle would be approximately $85,000. The Committee voted 4-0 unanimously to approve the bills list. (A3.1) Approval of Single-Source Purchase of Leak Detection Equipment from Fluid Conservation Systems Staff recommends approval of a single-source purchase of water main leak detection equipment from Fluid Conservation Services (502 Technecenter Drive Suite B, Milford, OH) in the amount of $53,060. Funding is provided by the Water Fund, Account 7130.65702, with a FY 2013 budget of $60,000 for the purchase of leak detection equipment. For Action Ald. Rainey moved approval, seconded by Ald. Holmes. The Committee voted unanimously 4-0 to recommend approval of the purchase. (A3.2) Approval of Contract with AVI Systems for New Camera, Mixer and Microphones for the City Council Chambers (Bid 13-33) Staff recommends that City Council authorize the City Manager to execute a contract with AVI Systems (621 Busse Rd., Bensenville, IL) for the purchase and installation of new video cameras, mixer and microphones in the amount of $43,167. Funding is provided by the PEG dedicated funds Account 1510.52181 from FY 2012 & 13. For Action Ald. Holmes moved approval, seconded by Ald. Braithwaite. At Ald. Braithwaite’s inquiry, Matt Swentkofske, Intergovernmental Affairs Coordinator, said he would check that the existing cable is upgraded to the level of the new high definition (HD) equipment. At Ald. Rainey’s inquiry whether the equipment would be compatible with the equipment at the Service Center, he said he has consulted with former ECTV Manager, Steve Bartlebaugh, with whom he is meeting to review the specs, so it will be compatible. He said bid went out in February on the second room and moving forward they will follow the Council’s will. Wally Bobkiewicz, City Manager, said the contract can be amended for the wiring of the second room but he wanted to make the first improvements while the room is vacant, in August. He explained that the City won’t be able to broadcast in HD on Channel 16, but streamed meetings on YouTube and the press table connection will be in HD. He said the intention is to have equipment that will serve the City well into the future. The Committee voted unanimously 4-0 to recommend approval of the contract. 32 of 708 Administration and Public Works Committee Meeting Minutes of 5-28-13 Page 3 of 9 (A3.3) Approval of Sole Source Purchase of Flashback 2 Video Recording System for Patrol Squad Cars from L3 Mobile-Vision, Inc. Staff recommends approval for the sole source purchase of twenty (20) Flashback 2 in-car video recording systems from L3 Mobile-Vision, Inc. (90 Fanny Rd., Boonton, NJ) in the amount of $50,100. Funding is provided by Patrol Operations Minor Equipment Account 2210.65085, with a total FY2013 budget of $52,290. For Action Ald. Braithwaite moved approval, seconded by Ald. Holmes. At Ald. Braithwaite’s inquiry, Police Chief Eddington explained that upgrading won’t be necessary with this system because the system has exceeded its life expectancy but the components are newer than the video. At Ald. Rainey’s inquiry as to whether the City’s video system has been successful, Chief Eddington replied that it absolutely has. It has been able to get to the heart of an issue better than a recount by an individual. It is activated when the siren goes on and must be manually turned off by an officer. It can record outside of a car. He suggested the Committee members come by and see how the system works. The Committee voted unanimously 4-0 to recommend approval of the purchase. (A3.4) Approval of Renewal Agreement with Open Kitchens Inc. for the 2013 Summer Food Service Program (Bid 11-01) Staff recommends that City Council approve the renewal agreement for the 2013 Summer Food Service Program with Open Kitchens Inc. (1161 West 21st Street, Chicago, IL) in the not-to-exceed amount of $2.446 per lunch. Estimated total value of the food costs for the program are $86,500. Overall budgeted expenses for the 2013 program are $115,092 which includes staffing seasonal salaries, Social Security, Medicare, advertising, program supplies, sanitation fees, health inspections and food costs. The estimated revenue is $103,000 to be reimbursed through the Federal Government program to revenue account 3050.53565. For Action Ald. Rainey moved approval, seconded by Ald. Holmes. The Committee voted unanimously 4-0 to recommend approval of the renewal agreement. At Ald. Braithwaite’s inquiry as to whether the City has looked at a local vendor, Mr. Gaynor said they had worked through a bid process. Bob Dorneker, Assistant Director of Parks, Recreation and Community Services said the local vendor was not able to provide the number of meals required. Ald. Rainey added that food service is very complicated and there is great risk of health issues and this company has never had a problem, so it is good to keep using them. 33 of 708 Administration and Public Works Committee Meeting Minutes of 5-28-13 Page 4 of 9 (A3.5) Approval of Contract Award to Construction Consulting & Disbursement Services, Inc. for the 2013 Ecology Center Greenhouse Addition Project, (Bid 13-16) Staff recommends that City Council authorize the City Manager to execute a contract for the base bid for the 2013 Ecology Center Greenhouse Addition Project with Construction Consulting & Disbursement Services, Inc. (900 Skokie Boulevard, Suite 100, Northbrook, IL) in the amount of $ 175,000. Funding is provided by FY2013 Capital Improvement Program (CIP) Account No. 415688 in the amount of $115,000.00 and the FY2013 CIP Amendment of $71,988 for a total allocation of $186,988. For Action Ald. Braithwaite moved approval, seconded by Ald. Rainey. At Ald. Rainey’s inquiry, Mr. Gaynor explained that the existing greenhouse is dilapidated and there are cracks in the foundation and it is currently only being used for storage. With the restoration it will be used for ecology students. He said the City will try to obtain grants to maintain it. Interim Chair Burrus called the public who wished to speak to the podium. Virginia Beatty of 1509 Forest, who has been interested in ecology since 1964, said she has been unable to get information on the proposal and she is concerned about it because she believes it should be done by an in-house group. She said she is strongly in favor of it but that it needs to have sufficient storage space because the current one does not have enough. Fred Schneider of 3301 Noyes and President of the Evanston Environmental Association (EEA), said he is strongly in favor of the new greenhouse and agreed that the existing one is in bad shape and that it will need to have materials for educational programs. He said considering that the greenhouse needs new footing and a new foundation, $183,000 is not an exorbitant amount. Ald. Rainey said she has no problem spending this amount and agrees with Ms. Beatty that it should have plenty of storage and space for potting. Mr. Gaynor said students will use it as a classroom while performing the function of the greenhouse; planting and harvesting various plants and it will also be used for storage. At Ald. Rainey’s inquiry, he said some plants have been sold in the past and may be sold at the Farmers Market to exhibit the activities of the Ecology Center. He said he would submit a program of its use to the City Council. Ald. Holmes said there was a great deal of information about the firm that has designed the new greenhouse in an email Ald. Grover had sent to Ms. Beatty. Ald. Braithwaite said he needs more information from staff about the proposed new greenhouse. 34 of 708 Administration and Public Works Committee Meeting Minutes of 5-28-13 Page 5 of 9 Mr. Bobkiewicz explained that City Council entered an agreement with the Evanston Environmental Association a few years ago and that the greenhouse had been discussed in 2009, 2010 and 2011. He said staff will submit photos of the existing footprint and renderings of the proposed structure. Ald. Rainey noted that it is complicated and must be done right. The item was held in Committee for further information. (A3.6) Approval of Professional Consulting Services Contract with McGuire Igleski & Associates, Inc. for the 2013 Fire Station #2 Renovation Project (RFP 13-13) Staff recommends that City Council authorize the City Manager to execute a contract for the 2013 Fire Station #2 Renovation Project to McGuire Igleski & Associates, Inc. (1330 Sherman Avenue, Evanston, IL) at a total cost of $22,527. Funding is provided by FY2013 CIP Amendment Account #415827 with a budget of $53,000. For Action Ald. Rainey moved approval, seconded by Ald. Braithwaite. The Committee voted unanimously 4-0 to recommend approval of the contract. (A3.7) Approval of Contract Award to G.A. Johnson & Son for the 2013 Noyes Cultural Arts Center Chimney & Roof Repair Project (Bid 13-02) Staff recommends that City Council authorize the City Manager to execute a contract for the base bid plus alternates 1, 3 and 7 for the 2013 Noyes Cultural Arts Center Chimney & Roof Repair Project with G.A. Johnson & Son (828 Foster Street, Evanston, IL) in the amount of $1,073,660. Funding is provided by: 1) $70,000 from the FY 2013 CIP Fund Account No. 415663; 2) $750,000 from a State of Illinois DCEO Grant; and 3) $434,000 from proposed FY2013 CIP Amendment. Total 2013 budget allocation is $1,254,000. For Action Ald. Rainey moved approval, seconded by Ald. Braithwaite. Acting Chair Burrus said she is concerned about the crosswalk markings because in some places they are barely visible after only one year. James Maiworm, Superintendent of Streets and Sanitation, said the proposed process is thermo-plastic, which is the most durable and can last up to 5 years, but cannot be used on concrete. He said plows and other upheaval can pick up the thermo plastic though, because it is higher than the surface. In some places they are combining both paint and thermo-plastic. He said he will provide a list of the areas where there is thermo-plastic and will fix any stripes that have worn off. The Committee voted unanimously 4-0 to recommend approval of the contract. 35 of 708 Administration and Public Works Committee Meeting Minutes of 5-28-13 Page 6 of 9 (A3.8) Approval of Contract with Havey Communications for Emergency Lighting & Sirens (Bid 13-15) Staff recommends City Council authorize the City Manager to execute a one (1) year contract with three (3) one (1) year renewals with Havey Communications Inc. (28835 Herky Drive # 117, Lake Bluff, IL) for the purchase of emergency lighting, sirens and after-market products and services in the amount of $68,973.60. Funding is provided by the Equipment Replacement Fund 7780.65550 ($34,486.80) and the Fleet Maintenance Fund 7710.65060 ($34,486.80). For Action Ald. Rainey moved approval, seconded by Ald. Holmes. The Committee voted unanimously 4-0 to recommend approval of the contract. (A3.9) Approval of Eight (8) Vehicle Replacement Purchase for Evanston Police Department from Currie Motors Staff recommends City Council approval for the purchase of eight (8) replacement vehicles/units for the Evanston Police Department in the amount of $222,273.98 from Currie Motors (9423 W. Lincoln Highway, Frankfort, IL), which is the Northwest Municipal Conference Suburban Purchasing Cooperative Competitive Bid (SPC) winner. Funding is provided by the Equipment Replacement Fund (7780.65550), and represents 12.5% of FY2013 budget for replacement vehicles and equipment. For Action Ald. Rainey moved approval, seconded by Ald. Holmes. The Committee voted unanimously 4-0 to recommend approval of the purchase. (A3.10) Contract Extension with Golf Mill Ford Inc. for Ford Original Equipment Manufacturer (OEM) Parts (Bid 12-118) Staff recommends City Council approval of a one-year contract extension for the purchase of Ford Original Equipment Manufacturer (OEM) parts in the amount of $75,000 to Golf Mill Ford Inc. (9401 N. Milwaukee Avenue, Niles, IL). Funding is provided by the Major Maintenance, Materials to Maintain Autos Account, 7710.65060. For Action Ald. Rainey moved approval, seconded by Ald. Braithwaite. The Committee voted unanimously 4-0 to recommend approval of the contract extension. (A3.11) Approval of Contract Award for 2013 Water Main Replacement & Street Resurfacing CIP Project One (Bid 13-40) Staff recommends that City Council authorize the City Manager to execute a contract for the 2013 Water Main Replacement & Street Resurfacing CIP Project One with Glenbrook Excavating & Contracting Inc. (20389 Weiland Road, Prairie View, IL) in the amount of $1,998,898.26. Funding is provided by the Water Fund 36 of 708 Administration and Public Works Committee Meeting Minutes of 5-28-13 Page 7 of 9 $1,328,251.29 (733086.65515); Sewer Fund $92,247.54 (7420.65515); and CIP Street Resurfacing Fund $578,399.43 (415857.65515). For Action Ald. Rainey moved approval, seconded by Ald. Braithwaite. The Committee voted unanimously 4-0 to recommend approval of the contract. (A3.12) Approval of Single Source Contract with Schaefer Consulting for Data Conversion Services Staff recommends City Council authorize the City Manager to execute a single- source contract for data conversion service with Schaefer Consulting (34179 Golden Lantern #105, Dana Point, CA) in the amount of $36,000. Funding is included as a part of the total funding cost for the New World System under the contingency for “additional implementation services above the minimum proposed by New World Systems.” Funding will also be provided through salary savings from the retirement of the Database Administrator position. For Action Ald. Rainey moved approval, seconded by Ald. Braithwaite. At Ald. Brathwaite’s inquiry, Marty Lyons, Assistant City Manager and Treasurer, explained that this expenditure is part of the conversion of the finance purchasing system to New World from J. D. Edwards. Because Mr. Mertz retired after the New World system was purchased, the City needs to hire an outside contractor to assist with the conversion. He is staff is working with other firms to maintain the current J. D. Edwards system. The Committee voted unanimously 4-0 to recommend approval of the contract. (A4) Approval of Approval of Change Order No. 1 for Utility Billing Print and Mailing Services (Bid 10-32) Staff recommends that the City Council authorize the City Manager to execute Change Order No. 1 to the agreement with Third Millennium Associates, Inc. (4200 Cantera Drive, Suite 105, Warrenville, IL), for the Utility Billing Print and Mailing Services (Bid 10-32), increasing the amount of the contract by $5,000 and extending the contract completion date by 62 days. Funding is provided by the Water Fund Account 7125.62455 in the amount of $3,000, and by the Sewer Fund Account 7400.62455 in the amount of $2,000. For Action Ald. Rainey moved approval, seconded by Ald. Holmes. Dave Stoneback, Director of Utilities, said the project went out to bid and it takes 2 months for a new vendor to be chosen but he is happy with the vendor. At Ald. Braithwaite’s inquiry, Mr. Stoneback said 5 of the 15 bid packages were sent to Evanston companies. None responded. Ald. Braithwaite asked if someone in Purchasing could point someone from Purchasing to local vendors to get them the details of the bid package. Mr. Lyons encouraged any local vendors to contact him 37 of 708 Administration and Public Works Committee Meeting Minutes of 5-28-13 Page 8 of 9 or Lou Gergits, who manages payables and purchases, at 847-866-2934 for information. He explained that one of his team members, Dolores Cortez, is out at the moment and credited Management Analyst Ashley Porta, for doing a great job in Ms. Cortez’s absence. The Committee voted unanimously 4-0 to recommend approval of the change order. (A5) Approval for Acceptance of the Tiny House Donation Staff recommends that the City Manager be authorized to execute an agreement with Northwestern University to accept the donation of the Tiny House for educational purposes. For Action Ald. Rainey moved approval, seconded by Ald. Braithwaite. Chair Grover called the public who wished to speak to the podium. Virginia Beatty said she is concerned where the Tiny House will go because the solar panels should not be in the shade. She said she hopes they are not putting the Tiny House on top of the wild flowers or other things that are growing. She said she will be watching to make sure it does not get hurt. Fred Schneider said he is in support of accepting the Tiny House donation from NWU. He said he had approached NWU and asked what the future of the Tiny House was and suggested they donate it to the Ecology Center. He said the vision is to expand to sustainable houses. He said it has been a 6-7 year process to make the Ecology Center visible and increase environmental awareness. The goal of the Evanston Environmental Association (EEA) is to make the Ecology Center a hub of sustainability awareness and education and that Mr. Bobkiewicz has been supportive of this endeavor. He said the vision of City and Ecology Center staff is for the Tiny House to face McCormick and have high visibility. Unfortunately, there are wild flowers there. The EEA will foot the cost to make it happen. It is a symbol of collaboration with the City and NWU and the chosen location will reflect its importance. Mr. Gaynor said the location selected is facing McCormick, where Mr. Schneider had suggested and confirmed that the compost toilet will not be used, but the house will show how solar panels work. Chair Burrus recused herself from the vote. The Committee voted unanimously 3-0 to recommend approval of the donation. (A6) Resolution 30-R-13, Appointing Directors to the Solid Waste Agency of Northern Cook County (SWANCC) Staff requests adoption of Resolution 30-R-13 appointing the City of Evanston’s 2013-2015 Director and Alternate Director to SWANCC. For Action 38 of 708 Administration and Public Works Committee Meeting Minutes of 5-28-13 Page 9 of 9 Ald. Rainey moved approval, seconded by Ald. Braithwaite. The Committee voted unanimously 4-0 to recommend approval of Resolution 30-R-13. (A7) Resolution 35-R-13, Authorizing the Mayor to Execute a Highway Authority Agreement and Addendum with Ventura Realty, Ltd. Staff recommends approval of Resolution 35-R-13 authorizing the Mayor of the City of Evanston to execute a Highway Authority Agreement and an Addendum thereto with Ventura Realty, Ltd. For Action Ald. Rainey moved approval, seconded by Ald. Braithwaite. The Committee voted unanimously 4-0 to recommend approval of Resolution 35-R-13. V. ITEMS FOR DISCUSSION There were no items for discussion. VI. COMMUNICATIONS There were no communications. VII. ADJOURNMENT Ald. Holmes moved to adjourn, seconded by Ald. Rainey. The Committee voted unanimously 4-0 to adjourn. The meeting was adjourned at 6:45 p.m. Respectfully submitted, Bobbie Newman 39 of 708 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Richard Perry, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: June 6, 2013 Recommended Action: Staff recommends approval of the City of Evanston Payroll and Bills List. Effective in 2013 the bills list will not include the Evanston Public Library. The Library bills will be included for informational purposes in the Treasurer’s Monthly Report. Summary: Payroll – May 06, 2013 through May 19, 2013 $2,658,927.09 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – June 11, 2013 $2,735,378.71 General Fund Amount – Bills list $223,157.80 General Fund Amount – Advanced * $135,272.23 General Fund Amount – Supplemental list $ 1,573.25 General Fund Total: $360,003.28 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid penalty, or to take advantage of early payment discounts. Credit Card Activity – Period End April 30, 2013 $ 126,522.47 Attachments: Bills Lists, April Credit Card Transactions For City Council meeting of June 10, 2013 Item #A1/A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum 40 of 708 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/11/13PERIOD ENDING 00100 GENERAL ACCOUNT 100 GENERAL FUND ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 100.41340 CURRENT TECHNOLOGIES CORP STROBE LIGHT INTEGRATIONS 1,259.27 100.22771 ALLEGRA PRINT & IMAGING FLYERS 1,842.00 100.21640 GUARDIAN MONTHLY INVOICE 13,059.55 100.21640 METLIFE SMALL BUSINESS CENTER MONTHLY INVOICE 19,416.47 100.22725 VERIZON WIRELESS (25505)WIRELESS SERVICE 623.79 100.22730 BANK OF AMERICA COMMERCIAL CARD *PURCHASING CARD - APRIL 2013 126,522.47 100.21639 EYE MED VISION CARE MONTHLY INVOICE 2,925.94 165,649.49 1300 CITY COUNCIL 1300.62295 GROVER, JANE W.REIMB. NLC CONFERENCE 1,245.53 1300.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 99.14 1300.62456 ON TRACK FULFILLMENT INC.1ST WARD POSTCARDS 221.11 1,565.78 1400 CITY CLERK 1400.62295 GREENE, RODNEY REIMB. IIMC CONFERENCE 44.06 1400.62457 MUNICODE ANNUAL BILLING 550.00 594.06 1505 CITY MANAGER 1505.62295 HILTON ORRINGTON/EVANSTON TRAINING & TRAVEL EXPENSE 1,183.80 1505.62360 ILLINOIS CITY/COUNTY MNG ILCMA MEMBERSHIP 412.50 1,596.30 1575 EVANSTON150 GRANTS 1575.62490 EVANSTON FOURTH OF JULY ASSOC. 150TH ANNV. GRANT 10,000.00 10,000.00 1705 LEGAL ADMINISTRATION 1705.65095 ALLEGRA PRINT & IMAGING BUSINESS CARDS 20.00 1705.65095 ALLEGRA PRINT & IMAGING MEMO PADS 48.00 1705.65095 ALLEGRA PRINT & IMAGING MEMO PADS 5.00- 1705.65010 WEST GROUP PAYMENT CTR VEHICLE CODE PAMPHLET 77.50 1705.62509 HANSEN, ANJANA HEARING OFFICER 1,500.00 1705.62345 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 17.82 1705.62509 GREENSPAN, JEFFREY D HEARING OFFICER 1,230.00 1705.62509 BRUNNER, SUSAN D HEARING OFFICER 2,590.00 1705.65095 ALLEGRA PRINT & IMAGING BUSINESS CARDS 19.00 1705.62509 EX, MITCHELL C.HEARING OFFICER 1,515.00 7,012.32 1905 ADM.SERVICES- GENERAL SUPPORT 1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,200.00 1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,200.00 1905.62185 OFFICE TEAM ADMINISTRATIVE ASSISTANT 1,295.25 3,695.25 1910 FINANCE DIVISION - REVENUE 1910.52010 FRAZEL, MATTHEW REFUND DUP PAYMENT 10.00 41 of 708 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/11/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 1910.65095 OFFICE DEPOT OFFICE SUPPLIES 251.05 1910.62431 GARDA CL GREAT LAKES, INC.MONTHLY INVOICE 6.83 1910.62431 GARDA CL GREAT LAKES, INC.MONTHLY INVOICE 12.95 1910.65025 ALLEGRA PRINT & IMAGING RICKEY VOSS, PKG/REV MGR 39.00 319.83 1920 FINANCE DIVISION - ACCOUNTING 1920.62110 ACCOUNTEMPS ACCOUNTING SERVICES 870.00 1920.62110 ACCOUNTEMPS ACCOUNTING SERVICES 844.50 1,714.50 1925 FINANCE DIVISION - PURCHASING 1925.65095 MIDWEST TIME RECORDER MAINT. CONTRACT 136.00 136.00 1929 HUMAN RESOURCE DIVISION 1929.65125 TERRYBERRY COMPANY, L.L.C.SERVICE AWARDS SUPPLIES 52.48 1929.65125 TERRYBERRY COMPANY, L.L.C.SERVICE AWARDS SUPPLIES 29.72 1929.65125 TERRYBERRY COMPANY, L.L.C.SERVICE AWARDS SUPPLIES 530.90 1929.62509 EAP CONSULTANTS, INC.MONTHLY INVOICE 1,013.82 1929.62160 IL STATE POLICE RECRUITMENT 31.50 1929.61055 GOV TEMPS USA, LLC TEMPORARY SERVICE 126.00 1929.61055 GOV TEMPS USA, LLC TEMPORARY SERVICE 336.00 1929.61055 GOV TEMPS USA, LLC TEMPORARY SERVICES 532.00 1929.62274 TRANS UNION CORP RECRUITMENT 258.04 1929.62512 ALLEGRA PRINT & IMAGING PRINTING SERVICES 39.00 1929.61055 GOV TEMPS USA, LLC TEMPORARY SERVICES 280.00 1929.62274 I/O SOLUTIONS, INC SERGEANT 2013 ASSESSMENT 450.00 3,679.46 1932 INFORMATION TECHNOLOGY DIVI. 1932.62509 TERILLIUM 1 HOUR TECHNICAL/FUNCTIONAL 160.00 1932.62509 TERILLIUM 1 HOUR TECHNICAL/FUNCTIONAL 160.00 320.00 1941 PARKING ENFORCEMENT & TICKETS 1941.65095 OFFICE DEPOT OFFICE SUPPLIES 54.32 1941.64540 NEXTEL *WIRELESS SERVICE 679.37 1941.52505 LEHMAN, DALE REFUND OVERPYMNT 700468250 35.00 1941.52505 BROWN, KATHRYN REFUND DUP PYMNT 700467392 10.00 778.69 2101 COMMUNITY DEVELOPMENT ADMIN 2101.64540 NEXTEL *WIRELESS SERVICE 60.81 2101.62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS 78.00 2101.62210 ALLEGRA PRINT & IMAGING BUSINESS CARD 39.00 177.81 2105 PLANNING & ZONING 2105.65010 PIONEER PRESS SUBSCRIPTION 14.00 2105.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 40.82 54.82 2115 HOUSING CODE COMPLIANCE 2115.64540 NEXTEL *WIRELESS SERVICE 267.50 42 of 708 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/11/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 267.50 2120 HOUSING REHABILITATION 2120.64540 NEXTEL *WIRELESS SERVICE 101.62 101.62 2126 BUILDING INSPECTION SERVICES 2126.52015 LEWIN, JUDITH REFUND BUSINESS INSPECTION 150.00 2126.62464 LAMBERG, BRIAN K ELECTRICAL INSPECTIONS 612.50 2126.62464 FLOETER, DONNA LEE CONSULTATION PLAN REVIEWER 3,400.00 2126.62360 ILLINOIS DEPARTMENT OF PUBLIC PLUMBING LICENSE 100.00 2126.62360 ILLINOIS DEPARTMENT OF PUBLIC PLUMBING LICENSE 100.00 2126.62464 LAMBERG, BRIAN K ELECTRICAL INSPECTIONS 700.00 2126.62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS 78.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 160.00 2126.62190 CLEAN CITY INNOVATIONS, LLC GRAFFITI REMOVAL 976.00 2126.64540 NEXTEL *WIRELESS SERVICE 105.59 2126.62464 FLOETER, DONNA LEE CONSULTATION PLAN REVIEWER 595.00 2126.62464 FLOETER, DONNA LEE CONSULTATION PLAN REVIEWER 510.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 160.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00 7,727.09 2128 EMERGENCY SOLUTIONS GRANT 2128.67110 CONNECTIONS FOR THE HOMELESS ESG- 10TH 2012 5,285.23 5,285.23 2205 POLICE ADMINISTRATION 2205.64015 NICOR 0632 MONTHLY CHARGES 278.57 2205.64015 NICOR 0632 MONTHLY CHARGES 278.58 2205.64015 NICOR 0632 MONTHLY CHARGES 106.35 2205.62225 NATIONWIDE JANITORIAL CORP.JANITORIAL SERVICES NOV. 2012 3,937.80 2205.62225 NATIONWIDE JANITORIAL CORP.JANITORIAL SERVICES JULY 2012 3,937.80 2205.62225 NATIONWIDE JANITORIAL CORP.JANITORIAL SERVICES SEPT. 2012 3,937.80 2205.62225 NATIONWIDE JANITORIAL CORP.JANITORIAL SERVICES AUG. 2012 3,937.80 2205.62360 NORTHERN ILLINOIS POLICE ALARM ANNUAL MEETING 50.00 2205.68205 NATIONAL AWARD SERVICES INC BLACK PLATE 80.00 16,544.70 2210 PATROL OPERATIONS 2210.65020 O'HERRON CO INC. OF SHOE VALSET 109.95 2210.65020 SQUAD FITTERS MOTORCYCLE HELMET BADGES 139.85 2210.65020 VCG UNIFORM UNIFORM 184.85 434.65 2240 POLICE RECORDS 2240.65105 DELL COMPUTER CORP.ADV EXCHANGE PROJ.827.70 827.70 2245 COMMUNICATIONS 2245.64540 NEXTEL *WIRELESS SERVICE 1,941.95 1,941.95 2250 SERVICE DESK 2250.65040 LAPORT INC AIR FRESHENER 151.56 43 of 708 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/11/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 151.56 2251 311 CENTER 2251.64505 AT & T MOBILITY WIRELESS SERVICE 53.96 53.96 2255 OFFICE-PROFESSIONAL STANDARDS 2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 174.30 174.30 2260 OFFICE OF ADMINISTRATION 2260.65015 KIESLER POLICE SUPPLY, INC.AE 9MM LUGER 1,612.52 2260.62295 CHICAGO POLICE DEPT.TRAINING ACADEMY 3,718.00 2260.62295 NORTHWEST POLICE ACADEMY FOIA -LAW ENFORCEMENT 175.00 2260.64565 COMCAST CABLE COMMUNICATION CHARGES 24.29 2260.62295 EVANSTON ATHLETIC CLUB FITNESS 421.16 5,950.97 2270 TRAFFIC BUREAU 2270.65085 L3 COMMUNICATIONS CAMERA-QUICK-CONNECT 135.26 135.26 2280 ANIMAL CONTROL 2280.65125 HILLS PET NUTRITION PET FOOD 319.40 2280.62225 ANDERSON PEST CONTROL PEST CONTROL 52.76 372.16 2285 PROBLEM SOLVING TEAM 2285.65085 ICPC REGION 4 RTS ANNUAL MEMBERSHIP 125.00 125.00 2305 FIRE MGT & SUPPORT 2305.64015 NICOR 0632 MONTHLY CHARGES 180.33 2305.64015 NICOR 0632 MONTHLY CHARGES 187.14 2305.62295 METROPOLITAN FIRE CHIEFS FIREFIGHTER TRAINING 85.00 2305.62360 ILL DEPT OF PUBLIC HEALTH AMBULANCE LICENSE 25.00 2305.64540 NEXTEL *WIRELESS SERVICE 470.17 2305.62360 ARTS & LETTERS LTD.CITIZEN FIRE ACADEMY 245.00 2305.64015 NICOR 0632 MONTHLY CHARGES 234.91 2305.64015 NICOR 0632 MONTHLY CHARGES 241.01 1,668.56 2310 FIRE PREVENTION 2310.65095 ILLINOIS PAPER COMPANY COPY PAPER FY 13 434.20 434.20 2315 FIRE SUPPRESSION 2315.62522 MUNICIPAL EMERGENCY SERVICES BREATHING AIR PARTS 286.28 2315.62522 AIR ONE EQUIPMENT COMPRESSOR MAINTENANCE 603.00 2315.62522 AIR ONE EQUIPMENT AIR QUALITY TEST 135.00 2315.53675 ANDRES MEDICAL BILLING APRIL CHARGES-AMBULANCE 8,569.54 2315.65040 SAM'S CLUB DIRECT JANITORIAL SUPPLIES 13.06 2315.65040 SAM'S CLUB DIRECT JANITORIAL SUPPLIES 120.25 2315.65040 SAM'S CLUB DIRECT FOOD 71.86 2315.62295 DJS SCUBA LOCKER, INC.FIREFIGHTER TRAINING 440.00 44 of 708 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/11/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2315.65075 EMSAR CHICAGO/MILWAUKEE STRETCHER MATTRESS 251.00 2315.62295 FIRE INVESTIGATORS FIREFIGHTER TRAINING 30.00 2315.65625 FIRE SAFETY USA, INC.WATER RESCUE EQUIPMENT 1,500.00 2315.65625 FOSTER COACH SALES, INC.EMS EQUIPMENT 634.00 2315.65040 LAPORT INC JANITORIAL SUPPLIES 55.97 2315.65040 LAPORT INC JANITORIAL SUPPLIES 194.56 2315.65040 LAPORT INC JANITORIAL SUPPLIES 406.47 2315.65075 MED ALLIANCE GROUP, INC.EMS EQUIPMENT 209.53 13,520.52 2407 HEALTH SERVICES ADMIN 2407.62360 NACCHO ANNUAL MEMBERSHIP 420.00 420.00 2435 FOOD AND ENVIRONMENTAL HEALTH 2435.64540 NEXTEL *WIRELESS SERVICE 27.13 2435.62474 TEPIC LANDSCAPING, INC.PROPERTIES TO CLEAN 700.00 2435.65075 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 54.00 2435.62474 TEPIC LANDSCAPING, INC.PROPERTIES TO MOW 1,400.00 2435.62477 NEXTEL *WIRELESS SERVICE 60.81 2435.62477 VERIZON WIRELESS (25505)WIRELESS SERVICE 347.14 2,589.08 2605 DIRECTOR OF PUBLIC WORKS 2605.62210 ALLEGRA PRINT & IMAGING IN THE WORKS NEWSLETTERS 7,059.75 2605.64540 NEXTEL *WIRELESS SERVICE 62.14 7,121.89 2610 MUNICIPAL SERVICE CENTER 2610.65050 ILLINOIS DEPARTMENT OF AGR PEST CONTROL LICENSE 40.00 2610.64015 NICOR 0632 MONTHLY CHARGES 300.80 2610.64015 NICOR 0632 MONTHLY CHARGES 719.03 1,059.83 2640 TRAF. SIG. & ST. LIGHT. MAINT 2640.65070 ELCAST LIGHTING STREET LIGHT FIXTURE REPAIR 1,400.00 1,400.00 2665 STREETS AND SANITATION ADMINIS 2665.64540 NEXTEL *WIRELESS SERVICE 2,698.18 2,698.18 2670 STREET AND ALLEY MAINTENANCE 2670.65055 OZINGA CHICAGO RMC, INC.FY2013 CONCRETE PURCHASE 1,439.00 2670.65055 HEALY ASPHALT FY2013 ASPHALT PURCHASE 262.08 2670.65055 HEALY ASPHALT FY2013 ASPHALT PURCHASE 447.80 2670.65115 ARTS & LETTERS LTD.SIGN FABRICATION ARROWS 43.50 2670.65055 HEALY ASPHALT FY2013 ASPHALT PURCHASE 764.96 2670.65055 OZINGA CHICAGO RMC, INC.FY2013 CONCRETE PURCHASE 702.00 3,659.34 2680 SNOW AND ICE CONTROL 2680.62451 ALPHA CARRIER EXPERTS, INC.REMAINDER SNOW EMERGENCY 160.00 160.00 45 of 708 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/11/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3005 REC. MGMT. & GENERAL SUPPORT 3005.65125 COMCAST CABLE COMMUNICATION CHARGES 19.01 3005.65010 COMCAST CABLE COMMUNICATION CHARGES 19.01 3005.64540 NEXTEL *WIRELESS SERVICE 57.47 95.49 3020 RECREATION GENERAL SUPPORT 3020.62490 LAKE BREEZE ORGANICS REIMBURSE LINK 5/4-5/25 F.MRKT 99.00 3020.62490 CRUST & CRUMB REIMBURSE LINK 5/18-5/25 F.MKT 44.00 3020.62490 HENRY'S FARM REIMBURSE LINK 5/4-5/25 F.MRKT 154.00 3020.62490 TERESA'S FRUIT AND HERBS REIMBURSE LINK 5/4-5/25 F.MRKT 85.00 3020.62490 BENNISONS BAKERIES REIMBURSE LINK 5/4-5/25 F.MRKT 80.00 3020.62490 RIVER VALLEY RANCH REIMBURSE LINK 5/4-5/25 F.MRKT 86.00 3020.62490 KINNIKINNICK FARM REIMBURSE LINK 5/4-5/25 F.MRKT 34.00 3020.62490 ELKO'S PRODUCE AND GREENHOUSE REIMBURSE LINK 5/4-5/25 F.MRKT 56.00 3020.62490 NICHOLS FARM & ORCHARD REIMBURSE LINK 5/4-5/25 F.MRKT 65.00 3020.62490 SWEETY PIES BAKERY CAKERY CAFE REIMBURSE LINK 5/4-5/25 F.MRKT 84.00 3020.64540 NEXTEL *WIRELESS SERVICE 57.47 3020.62375 SAM'S CLUB DIRECT QUARTERLY MEETING 149.94 3020.62375 SAM'S CLUB DIRECT QUARTERLY MEETING 180.28 1,174.69 3025 PARK UTILITIES 3025.64005 COMED MONTHLY CHARGES 25.47 3025.64005 COMED MONTHLY CHARGES 36.98 3025.64005 COMED MONTHLY CHARGES 655.81 3025.64005 COMED MONTHLY CHARGES 38.59 3025.64005 COMED MONTHLY CHARGES 34.13 3025.64005 COMED MONTHLY CHARGES 40.47 3025.64005 COMED MONTHLY CHARGES 19.68 3025.64015 NICOR 0632 MONTHLY CHARGES 82.43 933.56 3030 CROWN COMMUNITY CENTER 3030.62375 JEAN'S GREENS, INC.PLANT MAINTENANCE 50.00 3030.65025 SAM'S CLUB DIRECT MILK 11.88 3030.65050 SAM'S CLUB DIRECT PRESCHOOL CLASS - RAGS 27.96 3030.65025 SAM'S CLUB DIRECT AFTERSCHOOL SNACK 127.08 3030.65025 SAM'S CLUB DIRECT CREDIT SALES TAX 6.47- 3030.64015 NICOR 0632 MONTHLY CHARGES 133.72 3030.65025 SAM'S CLUB DIRECT PRESCHOOL SNACK 100.93 3030.65025 SAM'S CLUB DIRECT AFTERSCHOOL SNACK 83.56 3030.65025 SAM'S CLUB DIRECT MILK 15.84 3030.65025 SAM'S CLUB DIRECT MILK 11.88 3030.65025 SAM'S CLUB DIRECT MILK 11.88 3030.65110 SAM'S CLUB DIRECT LUNCH SUPPLIES 78.11 3030.65025 SAM'S CLUB DIRECT KINDERGARTEN INFO NIGHT 78.39 3030.65025 SAM'S CLUB DIRECT AFTERSCHOOL SNACK 62.01 3030.65025 SAM'S CLUB DIRECT PRESCHOOL SNACK 57.10 3030.65110 SAM'S CLUB DIRECT PRESCHOOL CLEANING SUPPLIES 250.30 3030.65025 SAM'S CLUB DIRECT AFTERSCHOOL SNACK 175.76 3030.65025 SAM'S CLUB DIRECT MILK 24.40 46 of 708 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/11/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3030.65025 SAM'S CLUB DIRECT PRESCHOOL SNACK 64.06 3030.65025 SAM'S CLUB DIRECT CRAFT STORAGE/SNACK 22.84 3030.65110 SAM'S CLUB DIRECT CRAFT STORAGE/SNACK 29.34 3030.65025 SAM'S CLUB DIRECT MILK 12.15 1,422.72 3035 CHANDLER COMMUNITY CENTER 3035.64540 NEXTEL *WIRELESS SERVICE 40.33 3035.64015 NICOR 0632 MONTHLY CHARGES 171.42 3035.65040 LAPORT INC JANITORIAL SUPPLIES FY 2013 94.78 306.53 3040 FLEETWOOD JOURDAIN COM CT 3040.62225 STA-KLEEN INC.CLEANING COOKING SURFACES &36.00 3040.64015 NICOR 0632 MONTHLY CHARGES 259.40 3040.62245 HENRICHSEN FIRE & SAFETY FIRE EXTINGUISHER MAINTENANCE 224.85 3040.62511 MUSE OF FIRE THEATRE COMPANY SHAKESPEARE LITERATURE WRKSHOP 100.00 3040.64540 NEXTEL *WIRELESS SERVICE 61.53 3040.65110 COMCAST CABLE COMMUNICATION CHARGES 101.12 782.90 3045 FLEETWOOD/JOURDAIN THEATR 3045.62511 SHAVZIN, CLAIRE SOUND DESIGN FOR COLORED GIRLS 125.00 3045.62511 LAMONA, ELISABETH COSTUME DESIGN FJT SUMMER 13 320.00 3045.62511 GALLEGOS, GERARDO SET CONSTRUCT FOR COLORED GIRL 300.00 3045.62511 MONTENEGRO, MICHAEL SCENIC DESIGN FOR COLORED GIRL 175.00 3045.62511 RUSSELL, JOI-ANISSA PERFORMER FOR COLORED GIRLS 150.00 3045.62511 SULLIVAN, ELANA ELYCE PERFORMER FOR COLORED GIRLS 150.00 3045.62511 FORELLA, JESSICA STAGE MGR FOR COLORED GIRLS 550.00 3045.62511 ROSENBERG, MARLENE COMPOSER FOR COLORED GIRLS 280.00 3045.62511 RODMAN, KELLY OWENS PERFORMER FOR COLORED GIRLS 150.00 3045.62511 NICOLE, MICHAELE PERFORMER FOR COLORED GIRLS 150.00 3045.62511 DAVIDSON, CATHERINE PERFORMER FOR COLORED GIRLS 150.00 3045.62511 HUMPHREY, AAYISHA PERFORMER FOR COLORED GIRLS 150.00 3045.62511 MUSE OF FIRE THEATRE COMPANY SHAKESPEARE LITERATURE WRKSHOP 100.00 3045.62511 JOY, EBONY PERFORMER FOR COLORED GIRLS 150.00 2,900.00 3055 LEVY CENTER SENIOR SERVICES 3055.62245 DIRECT FITNESS SOLUTIONS FITNESS EQUIP MAINTENANCE 115.00 3055.62505 ADBRIDON CORP.INSTRUCT SPANISH CLASS 850.00 3055.61062 ST. MORITZ SECURITY SERVICES, PRIVATE EVENT SECURITY 429.00 3055.62511 KREATIVE PARTIES PRIVATE PARTY ENTERTAINMENT 225.00 3055.62695 303 TAXI TAXI COUPON REIMBURSEMENT 12,450.00 3055.62695 BEST TAXI TAXI COUPON REIMBURSEMENT 5,562.00 3055.65050 CHEMCRAFT INDUSTRIES, INC.CLEANING CHEMICALS 114.85 3055.65095 ILLINOIS PAPER COMPANY OFFICE PAPER 192.00 3055.62210 ALLEGRA PRINT & IMAGING BUSINESS CARD PRINTING 69.00 3055.62511 COMCAST CABLE COMMUNICATION CHARGES 140.81 3055.61062 SECURITAS SECURITY SYSTEMS USA SECURITY 500.00 3055.64015 NICOR 0632 MONTHLY CHARGES 311.09 3055.64540 NEXTEL *WIRELESS SERVICE 27.13 47 of 708 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/11/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3055.65025 SAM'S CLUB DIRECT SENIOR PROGRAM 302.98 21,288.86 3065 BOAT RAMP-CHURCH ST 3065.65050 GATWOOD CRANE SERVICE,INC CRANE RENTAL CHURCH ST RAMP 3,770.00 3,770.00 3080 BEACHES 3080.64540 NEXTEL *WIRELESS SERVICE 77.86 77.86 3085 RECREATION FACILITY MAINT 3085.64540 NEXTEL *WIRELESS SERVICE 59.38 3085.65040 CLEAN CITY INNOVATIONS, LLC SOSAFE SPRAY AWAY 369.00 428.38 3095 CROWN ICE RINK 3095.65110 REVOLUTION, LLC SPRING ICE SHOW COSTUMES 5,662.57 3095.62375 JEAN'S GREENS, INC.PLANT MAINTENANCE 50.00 3095.64015 NICOR 0632 MONTHLY CHARGES 401.15 3095.64540 NEXTEL *WIRELESS SERVICE 101.19 6,214.91 3100 SPORTS LEAGUES 3100.65110 SANTO SPORT STORE SOFTBALL SUPPLIES 1,542.55 1,542.55 3130 SPECIAL RECREATION 3130.65025 SAM'S CLUB DIRECT ATHLETE PROGRAM 94.52 3130.64540 NEXTEL *WIRELESS SERVICE 27.13 3130.62490 MCGAW YMCA RENTAL OF YMCA POOL 2,828.75 2,950.40 3140 BUS PROGRAM 3140.64540 NEXTEL *WIRELESS SERVICE 27.13 27.13 3150 PARK SERVICE UNIT 3150.64540 NEXTEL *WIRELESS SERVICE 54.26 54.26 3155 GOLF 3155.62505 3 POINT ATHLETICS YOUTH GOLF INSTRUCTION 975.00 975.00 3205 COMMUNITY RELATIONS 3205.62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS 39.00 3205.62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS 10.00 49.00 3215 YOUTH ENGAGEMENT DIVISION 3215.65025 SAM'S CLUB DIRECT SYEP FOOD 43.89 43.89 3505 PARKS & FORESTRY GENERAL SUP 3505.64540 NEXTEL *WIRELESS SERVICE 608.41 608.41 48 of 708 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/11/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3510 HORTICULTURAL MAINTENANCE 3510.62195 NATURE'S PERSPECTIVE CALLAN AVENUE EMBANKMENT 2,099.70 3510.65070 KIMBALL MIDWEST WASHER/LOCK NUTS 48.39 3510.65070 REINDERS, INC.BLADE ROTARY PARTS 337.27 3510.62195 ILLINOIS DEPARTMENT OF AGR PEST CONTROL LICENSE 70.00 3510.65070 PATTEN INDUSTRIES AUGER PARTS 60.12 3510.62199 EVANSTON SIGNS & GRAPHICS, INC METAL SIGN-VERTICAL HOLES 576.00 3510.62199 EVANSTON SIGNS & GRAPHICS, INC METAL SIGN 18.00 3510.65005 WEEKS WHOLESALE ROSE GROWER PLANTINGS 1,014.06 3510.62195 LANDSCAPE CONCEPTS MANAGEMENT, MAIN STREETSCAPE 2013 518.00 3510.62195 LANDSCAPE CONCEPTS MANAGEMENT, HOWARD STREETSCAPE 2013 532.00 3510.62195 LANDSCAPE CONCEPTS MANAGEMENT, HOWARD STREETSCAPE 2013 532.00 3510.62195 LANDSCAPE CONCEPTS MANAGEMENT, MAIN STREETSCAPE 2013 518.00 6,323.54 3605 ECOLOGY CENTER 3605.65050 ILLINOIS TRUCK & EQUIPMENT FRONT LOADER & EXCAVATOR 11,100.00 3605.65050 ILLINOIS TRUCK & EQUIPMENT FRONT LOADER & EXCAVATOR 350.00 3605.65050 ILLINOIS TRUCK & EQUIPMENT FRONT LOADER & EXCAVATOR 6,350.00 17,800.00 3610 ECO-QUEST DAY CAMP 3610.64540 NEXTEL *WIRELESS SERVICE 13.20 13.20 3710 NOYES CULTURAL ARTS CTR 3710.62210 NELSON-HARKINS INDUSTRY DIRECTORY STRIPS 146.50 3710.64540 NEXTEL *WIRELESS SERVICE 73.33 3710.65095 ILLINOIS PAPER COMPANY OFFICE PAPER 110.90 3710.64015 NICOR 0632 MONTHLY CHARGES 366.25 696.98 3720 CULTURAL ARTS PROGRAMS 3720.65020 UNDERGROUND PRINTING CLOTHING 900.00 3720.65020 UNDERGROUND PRINTING CLOTHING 200.00 3720.62511 HASSE, GRETCHEN BIRTHDAY PARTY 125.00 3720.65095 ILLINOIS PAPER COMPANY OFFICE PAPER 184.90 3720.65020 UNDERGROUND PRINTING CLOTHING 288.00 1,697.90 3805 FACILITIES ADMINISTRATION 3805.65095 ALLEGRA PRINT & IMAGING BUSINESS CARDS 10.00 3805.64540 NEXTEL *WIRELESS SERVICE 77.94 3805.65095 ALLEGRA PRINT & IMAGING BUSINESS CARDS 39.00 3805.64005 COMED MONTHLY CHARGES 150.61 3805.64005 COMED MONTHLY CHARGES 57.24 3805.62376 NICOR 0632 MONTHLY CHARGES 334.34 669.13 3806 CIVIC CENTER SERVICES 3806.64015 NICOR 0632 MONTHLY CHARGES 450.26 3806.64540 NEXTEL *WIRELESS SERVICE 107.66 3806.64015 NICOR 0632 MONTHLY CHARGES 192.19 750.11 49 of 708 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/11/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3807 CONSTRUCTION AND REPAIRS 3807.62509 SIEMENS BLDG TECHNOLOGIES 2013 BAS SERVICE AGREEMENT 6,000.00 3807.64540 NEXTEL *WIRELESS SERVICE 803.07 3807.62509 SCHNEIDER ELECTRIC BUILDINGS A 2013 BAS SERVICE AGREEMENT 5,910.00 12,713.07 358,430.03 00205 EMERGENCY TELEPHONE SYSTEM 5150 EMERGENCY TELEPHONE SYSTM 5150.65095 HENRY SCHEIN, INC.DISCIDE ULT. TOWELETTES 198.00 5150.64540 NEXTEL *WIRELESS SERVICE 1,514.03 5150.65085 PRO COM SYSTEMS E911 CTR DOOR SEC SYS UPGRADE 3,890.00 5150.62509 SIEMENS BLDG TECHNOLOGIES 2013 BAS SERVICE AGREEMENT 6,255.50 5150.62509 SIEMENS BLDG TECHNOLOGIES 2013 BAS SERVICE AGREEMENT 255.50 12,113.03 12,113.03 00220 CD LOAN FUND 5280 CD LOAN 5280.62190 EQUIFAX CREDIT CREDIT REPORTS 11.48 5280.65535.WNRSA STAT ANALYSIS CORPORATION CASE SF 958-09 LEAD WIPES 26.00 5280.65535 STAT ANALYSIS CORPORATION CASE SF 958-09 LEAD WIPES 64.00 5280.65535.WNRSA STAT ANALYSIS CORPORATION CASE SF 1017-12LEAD WIPES 86.00 187.48 187.48 00225 ECONOMIC DEVELOPMENT FUND 5300 ECON. DEVELOPMENT FUND 5300.62660 BROUGHTON, CAROLYN EVANSTON EDGE ARTICLE 120.00 5300.62660 WILD CROW COMMUNICATION, INC EVANSTON EDGE FEATURE 120.00 240.00 240.00 00310 HOWARD-HARTREY TIF DEBT SERV 5500 HOWARD-HARTREY TIF DEBT SRVCE 5500.62665 COOK COUNTY COLLECTOR *SURPLUS DISTR. HOW/HART. TIF 1,000,000.00 1,000,000.00 1,000,000.00 00320 DEBT SERVICE FUND 5707 2007 BONDS 5707.62350 WELLS FARGO BANK GO SERIES 2007 250.00 250.00 5708 2008C BONDS 5708.62350 WELLS FARGO BANK GO SERIES 2008C 250.00 50 of 708 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/11/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 250.00 5709 2008D BONDS 5709.62350 WELLS FARGO BANK GO SERIES 2008B 250.00 250.00 5710 2008A (REFINAN. 2000) GO BONDS 5710.62350 WELLS FARGO BANK GO SERIES 2008A 250.00 250.00 1,000.00 00415 CAPITAL IMPROVEMENTS FUND 415175 CIVIC CTR RENOVATIONS 415175.62135 BEHLES & BEHLES ADDTL SERVICES SHOWER-LOCKER 5,170.00 5,170.00 415602 LEVY HVAC REPLACEMENT 415602.62145 NESTBUILDERS, INC DBA DBHMS 2013 HVAC IMPROVEMENTS 4,186.62 4,186.62 415663 NOYES ROOF PROJECT 415663.65511 CHICAGO SCAFFOLDING, INC.PROTECTIVE SCAFFOLDING SERVICE 680.00 415663.65511 CHICAGO SCAFFOLDING, INC.PROTECTIVE SCAFFOLDING SERVICE 680.00 1,360.00 415697 FLEETWD JOURDN CTR RENOVATIONS 415697.62145 NESTBUILDERS, INC DBA DBHMS 2013 HVAC IMPROVEMENTS 4,186.62 4,186.62 416144 POLICE & FIRE ROOF REPLACEMENT 416144.62145 NESTBUILDERS, INC DBA DBHMS 2013 HVAC IMPROVEMENTS 4,186.63 4,186.63 19,089.87 00505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 7005.62431 GARDA CL GREAT LAKES, INC.MONTHLY INVOICE 2,315.68 7005.62431 GARDA CL GREAT LAKES, INC.MONTHLY INVOICE 2,439.06 7005.64540 NEXTEL *WIRELESS SERVICE 290.03 7005.68205 COOK COUNTY COLLECTOR *DOWNTOWN TIF REFUNDS 56,479.15 61,523.92 7015 PARKING LOTS & METERS 7015.62375 CHICAGO TRANSIT AUTHORITY MONTHLY RENTAL-LOT 19 990.00 7015.65070 TOTAL PARKING SOLUTIONS, INC. PARKING TERMINAL SUPPLIES 339.00 1,329.00 7025 CHURCH STREET GARAGE 7025.53515 MATHER LIFEWAYS ACCESS CARD REFUND 25.00 7025.53515 HOFFMAN, LUCAS ACCESS CARD REFUND 25.00 50.00 7036 SHERMAN GARAGE 7036.53515 ELLIOTT, SCOTT ACCESS CARD REFUND 25.00 7036.53515 MCGUIRE, NNEKA ACCESS CARD REFUND 25.00 7036.53515 KWAK, DAVID ACCESS CARD REFUND 25.00 51 of 708 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/11/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 75.00 7037 MAPLE GARAGE 7037.53515 SCHWANDERLIK, MARK ACCESS CARD REFUND 25.00 7037.53515 BRENKA, ROBERT ACCESS CARD REFUND 25.00 50.00 700509 CHURCH STREET GARAGE REPAIRS 700509.65515 BEHLES & BEHLES 2012 PARKING GARAGE ROOF 890.00 890.00 63,917.92 00510 WATER FUND 7100 WATER GENERAL SUPPORT 7100.64505 BYTRONICS, INC.DIGTRACK SUPPORT 100.00 7100.53575 FEDERAL EXPRESS CORP.SHIPPING 25.91 7100.62245 FM2, INC. DBA DIRECTIONAL SYST SHIPPING CHARGE 288.00 7100.62245 FM2, INC. DBA DIRECTIONAL SYST I-BAR WITH CLEARANCE HEIGHT 688.00 7100.64540 NEXTEL *WIRELESS SERVICE 207.92 7100.62245 FM2, INC. DBA DIRECTIONAL SYST MAST ARM POST MOUNT 2,256.00 3,565.83 7105 PUMPING 7105.64015 NICOR 0632 MONTHLY CHARGES 1,191.78 7105.64540 NEXTEL *WIRELESS SERVICE 162.78 7105.64005 COMED MONTHLY CHARGES 16.36 1,370.92 7110 FILTRATION 7110.64540 NEXTEL *WIRELESS SERVICE 162.78 7110.65075 HD SUPPLY FACILITIES MAINTENAN PALL GN-6 MEMBRANE FILTERS 26.00- 7110.65075 HD SUPPLY FACILITIES MAINTENAN PALL GN-6 MEMBRANE FILTERS 3,509.68 3,646.46 7115 DISTRIBUTION 7115.65055 HD SUPPLY WATERWORKS 6" CUT IN SLEEVES 791.80 7115.65055 HD SUPPLY WATERWORKS 6" CUT IN SLEEVES 1,187.70 7115.65055 HD SUPPLY WATERWORKS 6" DOU SLEEVES 2,061.00 7115.64540 NEXTEL *WIRELESS SERVICE 372.94 4,413.44 7120 WATER METER MAINTENANCE 7120.64540 NEXTEL *WIRELESS SERVICE 85.89 7120.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 209.19 295.08 13,291.73 00513 WATER-DEPR, IMPROV & EXTENSION 733074 REPAIR ZEBRA MUSSELCONTROL SYS 733074.62140 CAROLLO ENGINEERS, INC WATER PLANT INTAKE IMPR ENG 8,755.00 8,755.00 733078 SCADA SYSTEM IMPROVEMENTS 733078.62145 CDM SMITH, INC.EVANSTON WATER UTILITY 13,661.85 13,661.85 52 of 708 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/11/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 22,416.85 00515 SEWER FUND 7400 SEWER MAINTENANCE 7400.65051 GALLAGHER MATERIALS CORPORATIO FY2012 UPM COLD PATCH PURCHASE 2,319.90 7400.64540 NEXTEL *WIRELESS SERVICE 232.79 2,552.69 2,552.69 00520 SOLID WASTE FUND 7685 REFUSE COLLECT & DISPOSAL 7685.56155 WIENKE, ELLEN REFUND YARD WASTE CART 82.50 82.50 7690 RESIDENTIAL RECYCLING COL 7690.64015 NICOR 0632 MONTHLY CHARGES 187.34 7690.62415 WELLS FARGO BANK- SWANCC FY2013 RECYCLING TRANSFER FEE 163.37 350.71 433.21 00600 FLEET SERVICES 7705 GENERAL SUPPORT 7705.64540 NEXTEL *WIRELESS SERVICE 108.09 108.09 7710 MAJOR MAINTENANCE 7710.65060 DUECO, INC.OSHA INSPECTION AND REPAIRS 6,548.91 7710.65065 WENTWORTH TIRE SERVICE NEW TIRE PURCHASE FOR 2013 1,844.48 7710.65065 WENTWORTH TIRE SERVICE TIRE SERVICE AND RECAPPING 84.95 7710.65065 WENTWORTH TIRE SERVICE NEW TIRE PURCHASE FOR 2013 204.20 7710.65060 DUECO, INC.INSPECTION #159 75.53 7710.65060 DUECO, INC.OUTSIDE REPAIR #577 651.68 7710.65060 CHICAGO INTERNATIONAL TRUCKS, OUTSIDE ENGINE REPAIR #628 290.14 7710.65060 CHICAGO INTERNATIONAL TRUCKS, RAIN GUARDS, 623, 628, 636 398.33 7710.65060 CHICAGO INTERNATIONAL TRUCKS, AXEL SEALS #616 69.85 7710.65060 CHICAGO INTERNATIONAL TRUCKS, P/S RESERVOIRE #317 110.83 7710.65060 CHICAGO INTERNATIONAL TRUCKS, FUEL TANK STRAPS #317 481.51 7710.65060 CHICAGO INTERNATIONAL TRUCKS, FILTER - C 90.88 7710.65060 CHICAGO INTERNATIONAL TRUCKS, ABS SENSOR 227.40 7710.65060 CHICAGO INTERNATIONAL TRUCKS, POWER ASSIST. SWITCH 47.23 7710.65060 CHICAGO INTERNATIONAL TRUCKS, BRAKE RELAY 29.72 7710.65060 CHICAGO INTERNATIONAL TRUCKS, DS/PS SEAT CUSHIONS 156.55 7710.65060 CHICAGO INTERNATIONAL TRUCKS, SEAT #317 153.55 7710.65060 CHICAGO INTERNATIONAL TRUCKS, ASSIT. PRESSURE SWITCH #317 13.08 7710.65060 CHICAGO INTERNATIONAL TRUCKS, SEAT BELT ASSYM. #316 144.11 7710.65060 CHICAGO INTERNATIONAL TRUCKS, CAP RETURN 112.32- 7710.65060 CHICAGO INTERNATIONAL TRUCKS, CORE RETURN 477.26- 7710.65060 CHICAGO INTERNATIONAL TRUCKS, GLASS RETURN 49.16- 7710.65060 CHICAGO INTERNATIONAL TRUCKS, HOSE RETURN 119.87- 7710.65060 CHICAGO INTERNATIONAL TRUCKS, HOSE RETURN 14.21- 7710.65060 CHICAGO PARTS & SOUND, LLC CORE RETURN 35.00- 7710.65060 CHICAGO PARTS & SOUND, LLC FILTER ASSYM.91.16 53 of 708 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/11/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.62355 CINTAS #22 WEEKLY UNIFORM SERVICE 148.03 7710.62355 CINTAS #22 WEEKLY UNIFORM SERVICE 151.43 7710.62355 CINTAS #769 WEEKLY MAT SERVICE 166.26 7710.65060 CUMBERLAND SERVICENTER SENSOR, FUEL FILTER 57.37 7710.65060 CUMBERLAND SERVICENTER SEAT BELT ASSYM.198.68 7710.65060 CUMBERLAND SERVICENTER WHEEL WELL BRUSH #713 117.84 7710.65060 CUMBERLAND SERVICENTER FUEL SENSOR #713 142.72 7710.65060 CUMBERLAND SERVICENTER GUAGE, TRANS. TEMP #713 71.02 7710.65060 CUMBERLAND SERVICENTER WATER OUTLET #713 77.24 7710.65060 CUMBERLAND SERVICENTER FILTER, CAB AIR 82.68 7710.65060 DOUGLAS TRUCK PARTS PLUG ADAPTER 29.94 7710.65060 DOUGLAS TRUCK PARTS WIPER BLADES 154.00 7710.65060 FASTENAL COMPANY GRADE 8 BOLTS 223.20 7710.65060 GOLF MILL FORD LINK RETURN 56.04- 7710.65060 GROVER WELDING COMPANY WELDING REPAIR #676 120.00 7710.65060 HAVEY COMMUNICATIONS INC.DOCKING REPAIR #43 94.00 7710.65060 KUSSMAUL ELECTRONICS CO.ELECTRONICS REPAIR 345.96 7710.65060 LEACH ENTERPRISES, INC.HUB CAP GASKET 5.44 7710.65060 LEACH ENTERPRISES, INC.ALUMN. SPLIT MIRROR 8.41 7710.65060 LEACH ENTERPRISES, INC.FEMALE/MALE ADAPTERS 68.96 7710.65060 M.A.T.I.S. EQUIPMENT & PARTS LIGHT LENS 329.09 7710.65060 NORTH SHORE TOWING TOW & HOOK #56 85.00 7710.65060 NORTH SHORE TOWING FLAT TIRE - TOW #99 50.00 7710.65060 ORLANDO AUTO TOP SEAT COVER REPAIR 75.00 7710.65060 ORLANDO AUTO TOP BACK REST REPAIRS 415.00 7710.65060 ORLANDO AUTO TOP SEAT CUSHION REBUILD 175.00 7710.65060 RUNNION EQUIPMENT CO.#598 ANNUAL INSPECTION 5,477.44 7710.65060 SPRING ALIGN U-BOLT LEAF SPRING 69.32 7710.65060 STANDARD EQUIPMENT COMPANY OUTSIDE REPAIR #667 824.30 7710.65060 STANDARD EQUIPMENT COMPANY BRAKE SHOE KIT 776.90- 7710.65060 STANDARD EQUIPMENT COMPANY WASHER-WEAR #667 10.43 7710.65060 STANDARD EQUIPMENT COMPANY MOTOR, BLOWER 457.04 7710.65060 STANDARD EQUIPMENT COMPANY THERMOSTAT 10.69 7710.65060 STANDARD EQUIPMENT COMPANY HOSE REEL 459.86 7710.65060 STANDARD EQUIPMENT COMPANY WHEEL CYLINDER KIT 596.93 7710.65060 STANDARD EQUIPMENT COMPANY BELT 733.87 7710.65060 TRIANGLE SERVICE, INC.FUEL TANK REPAIR #317 550.00 7710.65060 TRIANGLE SERVICE, INC.RADIATOR #509 149.00 7710.65060 VERMEER MIDWEST FUEL TANK #560 38.80 7710.65060 VERMEER MIDWEST WHEEL ASSYM.590.72 7710.65060 WEST SIDE TRACTOR 25 WASHERS 59.01 7710.65060 WHOLESALE DIRECT INC TUBE/STROBE 93.79 7710.65060 WHOLESALE DIRECT INC STROBE TUBE 201.71 7710.65060 ZAMBONI USA WATERING GUN #428 383.58 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC OUTSIDE REPAIR #321 56.04 7710.65060 GROVER WELDING COMPANY TRAILER REPAIR #530 300.00 7710.65050 ADVANCED PROCLEAN, INC.MOBILE POWER WASHING SERVICE 779.00 7710.65060 CARQUEST EVANSTON GATES DIE SET 170.99 7710.65060 CARQUEST EVANSTON HYDROL. FITTINGS 32.34 7710.65060 CARQUEST EVANSTON HYDROL. FITTINGS 36.30 54 of 708 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/11/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.65060 CARQUEST EVANSTON FUEL FILTER - HD 15.36 7710.65060 CARQUEST EVANSTON WATER PUMP 136.65 7710.65060 CARQUEST EVANSTON AIR FILTERS 99.06 7710.65060 CARQUEST EVANSTON FAN CLUTCH 59.75 7710.65060 CARQUEST EVANSTON GRINDING DISC 8.56 7710.65060 CARQUEST EVANSTON AIR FILTERS 91.62 7710.65060 CARQUEST EVANSTON FT TRANSMISSION 55.50 7710.65060 CARQUEST EVANSTON ELECTRICAL CONNECTOR 9.99 7710.65060 CARQUEST EVANSTON ELECTRICAL ADAPTER 9.99 7710.65060 CARQUEST EVANSTON 4-6 ADAPTER 9.99 7710.65060 CARQUEST EVANSTON MAGNETIC TOW LAMP 66.29 7710.65060 CARQUEST EVANSTON FRONT BRAKES 123.34 7710.65060 CARQUEST EVANSTON WIRE LOOM 27.50 7710.65060 CARQUEST EVANSTON 4-6 ADAPTER 19.98 7710.65060 CARQUEST EVANSTON MAGNETIC TOW LAMP 57.99 7710.65060 CARQUEST EVANSTON PURGE SOLENOID 47.56 7710.65060 CARQUEST EVANSTON FUEL FILTER - LD 5.29 7710.65060 CARQUEST EVANSTON ELECTRICAL CONNECTOR 7.99 7710.65060 CARQUEST EVANSTON AIR FILTERS 36.42 7710.65060 CARQUEST EVANSTON EGR VALVE 166.42 7710.65060 CARQUEST EVANSTON BALL JOINT LOWER #255 162.98 7710.65060 CARQUEST EVANSTON AIR FILTERS 15.78 7710.65060 FULL THROTTLE MARINE, INC.WATERCRAFT MAINTENANCE & REPAI 3,654.78 7710.65060 FULL THROTTLE MARINE, INC.WATERCRAFT MAINTENANCE & REPAI 1,160.13 7710.65060 INTERSTATE BATTERY OF NORTHERN VEHICLE EQUIPMENT BATTERY 528.96 7710.65035 PALATINE OIL COMPANY, INC FUEL PURCHASES FOR 2013 29,120.19 7710.65065 WENTWORTH TIRE SERVICE NEW TIRE PURCHASE FOR 2013 91.00 7710.65065 WENTWORTH TIRE SERVICE TIRE SERVICE AND RECAPPING 150.31 7710.65065 WENTWORTH TIRE SERVICE TIRE SERVICE AND RECAPPING 96.00 7710.65065 WENTWORTH TIRE SERVICE NEW TIRE PURCHASE FOR 2013 407.48 7710.65060 WIRFS INDUSTRIES INC.FIRE EQUIPMENT ANNUAL INSPECTI 350.00 7710.65060 WIRFS INDUSTRIES INC.FIRE EQUIPMENT ANNUAL INSPECTI 8,000.00 7710.65060 AETNA TRUCK PARTS, INC.HOSE FITTINGS 134.80 7710.65060 AETNA TRUCK PARTS, INC.FILTERS 103.62 7710.65060 AETNA TRUCK PARTS, INC.BRAKE CHAMBERS 316.06 7710.65060 BILL'S AUTO & TRUCK REPAIR OUTSIDE REPAIR #451 633.44 7710.65060 CARQUEST EVANSTON SWAY BAR FRAME BUSH RETURN 32.73- 7710.65060 CARQUEST EVANSTON BELT RETURN 8.44- 7710.65060 CATCHING FLUIDPOWER INC.2 HYDROL. COUPLERS 915.07 7710.65060 CHICAGO HARLEY-DAVIDSON #8 REPAIR 890.89 7710.65060 CHICAGO HARLEY-DAVIDSON #6 REPAIR 650.95 7710.65060 CHICAGO HARLEY-DAVIDSON #3 REPAIR 95.40 7710.65060 GOLF MILL FORD OUTSIDE REPAIR #350 3,095.87 7710.65060 GOLF MILL FORD A/C REPAIRS #56 717.04 7710.65060 GOLF MILL FORD OUTSIDE REPAIR #166 1,205.67 7710.65060 GOLF MILL FORD WIPER TRANS. ASSYM. #97 264.10 7710.65060 GOLF MILL FORD O2 SENSOR #25 93.86 7710.65060 GOLF MILL FORD SHIFT HANDLE #25 48.85 7710.65060 GOLF MILL FORD MOTOR ASSYM.62.51 7710.65060 GOLF MILL FORD TRUNK LOCK TUMBLER #48 68.30 55 of 708 CITY OF EVANSTON, ILR5504003B BILLS LIST 06/11/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.65060 GOLF MILL FORD NUETRAL SAFETY SWITCH 60.27 7710.65060 GOLF MILL FORD OUTSIDE REPAIR #56 89.58 7710.65060 CHICAGO HARLEY-DAVIDSON #9 REPAIR 95.40 7710.65060 CHICAGO HARLEY-DAVIDSON #12 REPAIR 225.35 7710.65060 CHICAGO HARLEY-DAVIDSON #5 REPAIR 95.40 80,160.88 80,268.97 00605 INSURANCE FUND 7800 RISK MANAGEMENT 7800.62266 CANNON COCHRAN MANAGEMENT SERV WORKER'S COMPENSATION TPA 23,750.00 23,750.00 7801 EMPLOYEE BENEFITS 7801.66050 HSA BANK, A DIVISION OF WEBSTE MONTHLY INVOICE 19.25 19.25 23,769.25 1,597,711.03 TOTAL 56 of 708 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT SUPPLEMENTAL BILLS LIST ATTACHMENT FIREFIGHTERS PENSION FUND 8000.61755 BURKE, BURNS & PINELLI, LTD LEGAL FEES 5,362.45 8000.61755 DAUGHERTY, DERON K.OFFICE SUPPLIES 53.23 5,415.68 GENERAL 2126.62360 SIUE LICENSE RENEWAL 15.00 2126.62360 SIUE LICENSE RENEWAL 15.00 100.21680 RTA/CTA TRANSIT BENEFIT TRANSIT BENEFIT CARDS 1,418.25 100.41340 TERRY, LISA SEIZED FUNDS RETURN 125.00 1,573.25 INSURANCE VARIOUS VARIOUS WORKERS COMP 16,585.89 VARIOUS VARIOUS WORKERS COMP 4,407.55 VARIOUS IPBC HEALTH INSURANCE PREMIUM 1,045,114.44 VARIOUS VARIOUS CASUALTY LOSS 12,066.67 1,078,174.55 SEWER 7520.68305 IEPA LOAN DISBURSEMENT SEWER FUND 52,504.20 52,504.20 1,137,667.68 Grand Total 2,735,378.71 PREPARED BY DATE APPROVED BY DATE CITY OF EVANSTON BILLS LIST CURRENT YEAR PERIOD ENDING 06/11/2013 57 of 708 Bank of America Credit Card Statement for the Period ending April 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION311 CENTER - 60966ACT ASSOC OF GOVCNTCTC $ 150.00 04/02/201364505 TELECOMMUNICATIONS CARRIER LINE CHREGISTRATION FEE FOR GOVERMENT CALL CENTER CONFERENCE MAY 2013311 CENTER - 60966NATIONAL PEN $ 366.20 04/12/201364505 TELECOMMUNICATIONS CARRIER LINE CH311 MINI GIVEWAYS/FLASHLIGHTS311 CENTER - 60966SNAPENGAGE - TIMZON $ 49.00 04/15/201364505 TELECOMMUNICATIONS CARRIER LINE CHMONTHLY FEE FOR WEBCHAT/311311 CENTER - 60966PANINO'S PIZZERIA OR $ 60.20 04/22/201364505 TELECOMMUNICATIONS CARRIER LINE CHLUNCH FOR 311 STAFF DURING STORM/FLOODSADMN SVCS / ADMIN - 50785CITY OF EVANSTON-CH $ 2.00 04/11/2013 62295 TRAINING & TRAVELPARKING DOWNTOWN MEETINGADMN SVCS / ADMIN - 50785DOWNTOWN EVANSTON $ 2,100.00 04/19/2013 65125 OTHER COMMODITIESEMPLOYEE SERVICE AWARD GIFT CARDSADMN SVCS / ADMIN - 50785DOWNTOWN EVANSTON $ 2,940.00 04/19/2013 65125 OTHER COMMODITIESEMPLOYEE SERVICE AWARD GIFT CARDSADMN SVCS / FINANCE - 49928FREDPRYOR CAREERTRACK $ 195.00 04/02/2013 62295 TRAINING & TRAVELA/P TRAININGADMN SVCS / FINANCE - 49928FREDPRYOR CAREERTRACK $ 195.00 04/02/2013 62295 TRAINING & TRAVELA/P TRAININGADMN SVCS / FINANCE - 49928 FREDPRYOR CAREERTRACK $ 195.00 04/02/2013 62295 TRAINING & TRAVEL A/P TRAININGADMN SVCS / FINANCE - 49928 FREDPRYOR CAREERTRACK $ (39.00) 04/02/2013 62295 TRAINING & TRAVEL DISCOUNT ON TRAINING A/P TRAINING CLASSADMN SVCS / FINANCE - 49928 FREDPRYOR CAREERTRACK $ (39.00) 04/02/2013 62295 TRAINING & TRAVEL DISCOUNT ON TRAINING A/P TRAINING CLASSADMN SVCS / FINANCE - 49928 FREDPRYOR CAREERTRACK $ (39.00) 04/02/2013 62295 TRAINING & TRAVEL DISCOUNT ON TRAINING A/P TRAINING CLASSADMN SVCS / FINANCE - 49928 SUN TIMES MEDIA ADVERT $ 62.40 04/02/201362461 SEWER MAINTENANCE CONTRACTSIL ENVIRONMENTAL PROTECTION AGENCY NOTICE OF INTENT CATEGORICAL EXCLUSIONADMN SVCS / FINANCE - 49928 TRIBUNE MEDIA GROUP $ 836.00 04/02/2013 65515 OTHER IMPROVEMENTS 2013 MFT RESURFACING OF VARIOUS STREETS BID 13-31ADMN SVCS / FINANCE - 49928 SUN TIMES MEDIA ADVERT $ 60.80 04/09/2013 62605 OTHER CHARGES FIRE TONE ALERT SYSTEM BID ADVERTISEMENT #13-34ADMN SVCS / FINANCE - 49928 SUN TIMES MEDIA ADVERT $ 56.80 04/16/2013 62205 ADVERTISING 20 YARD RECYCLE PACKER TRUCK 13-38 AD NOTICEADMN SVCS / FINANCE - 49928 TRIBUNE MEDIA GROUP $ 759.00 04/24/2013 65515 OTHER IMPROVEMENTS2013 WATERMAIN REPLACEMENT AND STREET RESURFACING PROJECT AD NOTICE 13-40ADMN SVCS / FINANCE - 49928 SUN TIMES MEDIA ADVERT $ 54.40 04/29/201362455 WATER/SEWER BILL PRINT AND MAIL UTILITY BILL PRINT AND MAIL RFP 13-27ADMN SVCS / FINANCE - 49928 TRIBUNE MEDIA GROUP $ 605.00 04/29/201362455 WATER/SEWER BILL PRINT AND MAIL UTILITY BILL PRINT AND MAIL RFP 13-27ADMN SVCS /HUMAN RES - 49925 LUMITY/NPO.NE $ 50.00 04/02/2013 62512 RECRUITMENT SERVICES 2 JOB POSTINGSADMN SVCS /HUMAN RES - 49925 PRINTABLE PROMOTION $ 844.52 04/02/2013 65125 OTHER COMMODITIES 25 RETIREMENT PLAQUESADMN SVCS /HUMAN RES - 49925 WESTIN RIVERWALK $ (220.66) 04/03/2013 62295 TRAINING & TRAVEL REFUND DEPOSIT ON HOTEL - MOVED TO A LESS EXPENSIVE HOTELADMN SVCS /HUMAN RES - 49925 DICE CAREER SOLUTIONS $ 395.00 04/04/2013 62512 RECRUITMENT SERVICES ONE JOB POSTINGADMN SVCS /HUMAN RES - 49925 SATC56 THRIFTY CAR REN $ 188.09 04/12/2013 62295 TRAINING & TRAVEL CAR RENTAL - NPELRA CONFERENCEADMN SVCS /HUMAN RES - 49925 FOUR POINTS BY SHERATO $ 47.99 04/15/2013 62295 TRAINING & TRAVEL NPELRA - PARKINGADMN SVCS /HUMAN RES - 49925 DOMINICKS STOR00017004 $ 32.07 04/15/2013 62512 RECRUITMENT SERVICES CIVIL SERVICE COMMISSION MEETING SUPPLIESADMN SVCS /HUMAN RES - 49925 NATL PUBLIC EMPLOYER L $ 55.00 04/16/2013 62295 TRAINING & TRAVEL ADA SEMINAR REGISTRATIONADMN SVCS/INFO SYS - 49926 AMAZON MKTPLACE PMTS $ 31.98 04/01/2013 62250 COMPUTER EQUIPMENT MAINT. FIBER OPTIC CABLES (1)10M, (1)15MADMN SVCS/INFO SYS - 49926 AMAZON MKTPLACE PMTS $ 45.16 04/01/2013 62250 COMPUTER EQUIPMENT MAINT. (1)30M FIBER OPTIC PATCH CABLEADMN SVCS/INFO SYS - 49926 AMAZON.COM $ 196.30 04/01/2013 65555 PERSONAL COMPUTER EQ OTTERBOX CASES (5) FOR IPAD MINI BUILDING INSPECTORSADMN SVCS/INFO SYS - 49926 RIMUHOSTING.COM $ 19.95 04/02/201362341 INTERNET SOLUTION PROVIDERS MONTHLY FEE FOR PAYROLL DISASTER RECOVERY STORAGE.ADMN SVCS/INFO SYS - 49926 INTERNATIONAL TRANSACTION $ 0.16 04/02/201362341 INTERNET SOLUTION PROVIDERS MONTHLY FEE FOR PAYROLL DISASTER RECOVERY STORAGE.ADMN SVCS/INFO SYS - 49926 DMI DELL K-12/GOVT $ 153.99 04/03/2013 65555 PERSONAL COMPUTER EQ MONITOR FOR LEGALADMN SVCS/INFO SYS - 49926 APPLE STORE #R089 $ 729.00 04/04/2013 65555 PERSONAL COMPUTER EQ ES CMO IPAD 32GB VZADMN SVCS/INFO SYS - 49926 WUFOO.COM/CHARGE $ 29.95 04/08/201362341 INTERNET SOLUTION PROVIDERS MONTHLY FEE FOR ONLINE FORMS DESIGN SOFTWARE.ADMN SVCS/INFO SYS - 49926 WUFOO.COM/CHARGE $ 230.05 04/09/201362341 INTERNET SOLUTION PROVIDERSUPGRADE TO WUFOO BONA FIDE FOR ONLINE FORMS DESIGN AND MANAGEMENT.ADMN SVCS/INFO SYS - 49926 DMI DELL K-12/GOVT $ 153.99 04/09/2013 62477 PHEP GRANT EXPENSE (HHS) MONITOR FOR HEALTH VITAL STATSJune 10, 2013Does not include Library payments of $8,721.19Page 1 of 1858 of 708 Bank of America Credit Card Statement for the Period ending April 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMN SVCS/INFO SYS - 49926CDW GOVERNMENT $ 176.72 04/10/2013 65555 PERSONAL COMPUTER EQ COLOR TONER (YELLOW GIS PRINTER)ADMN SVCS/INFO SYS - 49926 ROCKET SOFTWARE $ 178.00 04/10/2013 65555 PERSONAL COMPUTER EQ VITAL STATS EMMULATION SOFTWAREADMN SVCS/INFO SYS - 49926 PRECISION ROLLER $ 33.81 04/15/2013 65555 PERSONAL COMPUTER EQ REPLACEMENT HP PRINTER ROLLERSADMN SVCS/INFO SYS - 49926 1ST QUALITY COMP $ 554.00 04/15/2013 65555 PERSONAL COMPUTER EQ DELL COLOR TONERADMN SVCS/INFO SYS - 49926 ARIN $ 100.00 04/15/2013 65615 WAN CONNECTIONS BGP NUMBERADMN SVCS/INFO SYS - 49926 ADOBE SYSTEMS, INC. $ 53.11 04/18/201362341 INTERNET SOLUTION PROVIDERS ADOBE CREATIVE CLOUD MONTHLYADMN SVCS/INFO SYS - 49926 GOOGLE ERIE COMPUTER $ 783.96 04/18/2013 62474 HEALTH PROTECTION GRANT WIRELESS ACCESS POINTSADMN SVCS/INFO SYS - 49926 CRUCIAL.COM $ 189.90 04/18/2013 65555 PERSONAL COMPUTER EQ PC RAMADMN SVCS/INFO SYS - 49926 AMAZON MKTPLACE PMTS $ 72.00 04/19/2013 65555 PERSONAL COMPUTER EQ REPLACEMENT PRINTER TRAYADMN SVCS/INFO SYS - 49926 DMI DELL K-12/GOVT $ 169.39 04/22/2013 65095 OFFICE SUPPLIES MONITOR FOR HEALTHADMN SVCS/INFO SYS - 49926 BEST BUY 00003137 $ 529.99 04/23/201364505 TELECOMMUNICATIONS CARRIER LINE CH 311 IPAD 16GB VZADMN SVCS/INFO SYS - 49926 AMZ ONSALE $ 1,007.23 04/23/2013 65555 PERSONAL COMPUTER EQ RICOH PB3130 MEDIA TRAY / FEEDERADMN SVCS/INFO SYS - 49926 AMAZON.COM $ 17.78 04/24/2013 65555 PERSONAL COMPUTER EQ SERIAL TO USB CONVERTERSADMN SVCS/INFO SYS - 49926 AMAZON MKTPLACE PMTS $ 28.65 04/29/2013 65095 OFFICE SUPPLIES PAPER FOR GIS PLOTTERADMN SVCS/INFO SYS - 49926 AMAZON.COM $ 92.64 04/29/2013 65555 PERSONAL COMPUTER EQ 8 MICROSOFT MICEADMN SVCS/INFO SYS - 49926 1ST QUALITY COMP $ 836.00 04/29/2013 65555 PERSONAL COMPUTER EQ COLOR PRINTER TONERADMN SVCS/PARKIING SVCS - 49930 ON DEMAND INC $ 355.00 04/01/2013 65095 OFFICE SUPPLIES ELECTRIC LETTER OPENER FOR REVENUE OFFICEADMN SVCS/PARKIING SVCS - 49930 J.P. COOKE $ 81.81 04/24/201365045 LICENSING/REGULATORY SUPPLIES 500 PET LICENSESCITY COUNCIL ADMIN - 49935 THE GREAT FRAME UP $ 45.20 04/02/2013 65095 OFFICE SUPPLIES FRAMES FOR PROCLAMATIONCITY COUNCIL ADMIN - 49935 THE GREAT FRAME UP $ 21.75 04/23/2013 65095 OFFICE SUPPLIES FRAMES FOR PROCLAMATIONSCITY MGR'S OFF - 49932 AMAZON.COM $ 50.00 04/02/2013 65010 BOOKS, PUBLICATIONS, MAPS BOOK-'MADE FOR WALKING'CITY MGR'S OFF - 49932 DOMINICKS STOR00017004 $ 5.00 04/02/2013 65026 FOOD COUNCIL FOODCITY MGR'S OFF - 49932 DIXIE KITCHEN & BAIT S $ 191.85 04/03/2013 65027 FOOD COUNCIL FOODCITY MGR'S OFF - 49932 GOOGLE GOOGLE STORAGE $ 2.49 04/04/201364545 (IS ONLY) PERSONAL COMP SOFTWARE WEB SOFTWARECITY MGR'S OFF - 49932 POTBELLY 005 $ 225.50 04/05/2013 62295 TRAINING & TRAVEL NON-PROFIT SOCIAL MEDIA BOOT CAMPCITY MGR'S OFF - 49932 HOOTSUITE MEDIA INC. $ 5.99 04/08/201364545 (IS ONLY) PERSONAL COMP SOFTWARE WEB SOFTWARECITY MGR'S OFF - 49932 ADOBE SYSTEMS, INC. $ 31.86 04/08/201364545 (IS ONLY) PERSONAL COMP SOFTWARE CREATIVE CLOUDCITY MGR'S OFF - 49932 USPS 47246701026601781 $ 89.00 04/09/2013 62210 PRINTING POSTAL ADDRESS INFO. SYSTEMCITY MGR'S OFF - 49932 DUNKIN #306178 Q35 $ 33.46 04/09/2013 62295 TRAINING & TRAVEL STRATEGIC PLANNING MEETINGCITY MGR'S OFF - 49932 DOMINICKS STOR00011379 $ 9.47 04/09/2013 62295 TRAINING & TRAVEL STRATEGIC PLANNING MEETINGCITY MGR'S OFF - 49932 DOMINICKS STOR00011379 $ 8.97 04/11/2013 62295 TRAINING & TRAVEL ART GROUP MEETINGCITY MGR'S OFF - 49932 POTBELLY 005 $ 166.50 04/12/2013 62295 TRAINING & TRAVEL ART GROUP MEETINGCITY MGR'S OFF - 49932 FEDEXOFFICE 00036053 $ 363.10 04/15/2013 62210 PRINTING HARLEY CLARKE RFP RESPONSE FOR COUNCILCITY MGR'S OFF - 49932 PANINO'S PIZZERIA OR $ 124.90 04/18/2013 65028 FOOD COUNCIL FOODCITY MGR'S OFF - 49932 NATIONAL AWARDS $ 33.40 04/22/2013 62490 OTHER PROGRAM COSTS PLAQUE FOR MAYOR MORTON PORTRAITCITY MGR'S OFF - 49932 STEVEN BIALER $ 85.00 04/22/2013 65010 BOOKS, PUBLICATIONS, MAPS STEVE GRIFFIN MOMENTOCITY MGR'S OFF - 49932 DOMINICKS STOR00017004 $ 5.00 04/23/2013 65029 FOOD COUNCIL FOODCITY MGR'S OFF - 49932 DOZIKA $ 135.00 04/24/2013 65030 FOOD COUNCIL FOODCITY MGR'S OFF - 49932 NATIONAL AWARDS $ 20.40 04/24/2013 65125 OTHER COMMODITIES BRASS PLATE FOR FRAMED PRINTCITY MGR'S OFF - 49932 ISSUU PUBLISHING $ 19.00 04/25/201364545 (IS ONLY) PERSONAL COMP SOFTWARE WEB SOFTWARECITY MGR'S OFF - 49932 DOMINICKS STOR00017004 $ 13.66 04/30/2013 62295 TRAINING & TRAVEL FIELD MANAGERS/SUPERVISORS MEETINGCITY MGR'S OFF - 49932 DD/BR #338026 Q35 $ 29.97 04/30/2013 62295 TRAINING & TRAVEL FIELD MANAGERS/SUPERVISORS MEETINGCITY OF EVANSTON - 49957 REND LAKE RESORT HOTEL $ 72.15 04/01/2013 62295 TRAINING & TRAVEL MUNICIPAL CLERK'S SPRING SEMINAR HELD IN WHITTINGTON, IL.CITY OF EVANSTON - 49957 SPIRIT AI 48700882416340 $ 70.00 04/30/2013 62295 TRAINING & TRAVELLUGGAGE CHECK-IN GOING TO AND RETURNING FROM CONFERENCE IN ATLANTIC CITY, NJ (MAY 19 - 24, 2013)COMM ECON DEV/ADMIN - 50405 GAITHERSBURG HOLIDAY $ 16.25 04/01/2013 62295 TRAINING & TRAVELSTEVE IS REIMBURSING CITY, CHECK # 6300; SUBMITTED 4/18/13 ACCT 62295 TRAINING & TRAVEL.2101COMM ECON DEV/ADMIN - 50405 IEDC ONLINE $ 475.00 04/03/2013 62360 MEMBERSHIP DUES CITY MEMBERSHIP FOR INTERNATIONAL ECONOMIC DEVELOPMENT COUNCILCOMM ECON DEV/ADMIN - 50405 KINGSTON GRILL RESTAUR $ 8.76 04/08/2013 62295 TRAINING & TRAVEL KINGSTON GRILL EXPANSION WITH MEAGAN JONES & STEVE GRIFFINCOMM ECON DEV/ADMIN - 50405 CITY OF EVANSTON-CH $ 2.00 04/15/2013 62295 TRAINING & TRAVELPARKING FOR MEETING IN CHURCH STREET GARAGE WITH ALD. FISKE AND AMY MORTONCOMM ECON DEV/ADMIN - 50405 ELEPHANT & CASTLE - CH $ 30.97 04/16/2013 62295 TRAINING & TRAVEL APA CONFERENCE LUNCH STEVE GRIFFINJune 10, 2013Does not include Library payments of $8,721.19Page 2 of 1859 of 708 Bank of America Credit Card Statement for the Period ending April 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONCOMM ECON DEV/ADMIN - 50405HYATT HOTELS F&B CHICA $ 3.03 04/16/2013 62295 TRAINING & TRAVELPARKING FOR APA CONFERENCECOMM ECON DEV/ADMIN - 50405 MILLER S PUB $ 31.31 04/17/2013 62295 TRAINING & TRAVEL LUNCH FOR STEVE GRIFFIN AT APA PRESENTATIONCOMM ECON DEV/ADMIN - 50405 NIU OUTREACH $ 69.00 04/24/2013 62295 TRAINING & TRAVEL WOMEN'S LEGACY CONFERENCE FOR MALEKA SUMARCOMM ECON DEV/ADMIN - 50405 LULU $ 30.77 04/24/2013 62605 OTHER CHARGESLUNCH WITH NEXT THEATRE TO DISCUSS OPPORTUNITIES FOR ENGAGEMENT WITH EVANSTON BUSINESSESCOMM ECON DEV/ADMIN - 50405 COOK COUNTY RECORDER O $ 4.00 04/30/2013 62490 OTHER PROGRAM COSTS PROPERTY RESEARCHCOMM ECON DEV/ADMIN - 50405 COOK COUNTY RECORDER O $ 9.00 04/30/2013 62490 OTHER PROGRAM COSTS PROPERTY RESEARCHCOMM ECON DEV/ADMIN - 50405 COOK COUNTY RECORDER O $ 4.00 04/30/2013 62495 LICENSED PEST CONTROL SVCS PROPERTY RESEARCHCOMM ECON DEV/BLDG PS - 49933 ILFLS COM $ 59.95 04/25/2013 62205 ADVERTISING MONTHLY SUBSCRIPTION FEE FOR FORECLOSURE WEBSITECOMM ECON DEV/PLNNING - 49934 CITY OF EVANSTON-SH $ 2.00 04/08/2013 62295 TRAINING & TRAVEL APA WALKING TOUR PREVIEW - DOWNTOWN EVANSTONCOMM ECON DEV/PLNNING - 49934 GRANT PARK N GARAGE $ 31.00 04/15/2013 62295 TRAINING & TRAVEL PARKING FOR APA CONFERENCECOMM ECON DEV/PLNNING - 49934 LAZ PKG 114 MILLENIUM $ 14.00 04/16/2013 62295 TRAINING & TRAVEL PARKING FOR APA CONFERENCECOMM ECON DEV/PLNNING - 49934 LAZ PKG 114 MILLENIUM $ 14.00 04/18/2013 62295 TRAINING & TRAVEL PARKING FOR APA CONFERENCECOMM ECON DEV/PLNNING - 49934 CITY OF EVANSTON-SH $ 6.00 04/18/2013 62295 TRAINING & TRAVEL PARKING FOR MEETING IN DOWNTOWN EVANSTONCOMM ECON DEV/PLNNING - 49934 BENNISONS BAKERY INC $ 106.62 04/24/2013 65025 FOOD FOOD FOR C&ED EVENTFIRE/ADMINANSTON - 49929 SUBURBAN ACCENTS, INC $ 275.00 04/03/2013 65125 OTHER COMMODITIES VEHICLE DOOR DECALS - INSTALLATION FDHQFIRE/ADMINANSTON - 49929 AMERICAN DIABETES W $ 588.80 04/05/2013 65075 MEDICAL & LAB SUPPLIES GLUCOSE TEST STRIPSFIRE/ADMINANSTON - 49929 IESMA $ 125.00 04/08/2013 62295 TRAINING & TRAVEL ANNUAL CONFERENCE FEE DECATUR, IL.FIRE/ADMINANSTON - 49929 PPL TEAM BEACHBODY $ 43.15 04/08/2013 62295 TRAINING & TRAVELREGISTRATION FEES TO PURCHASE WORKOUT VIDEOS FOR FIRE STATIONS. NOTE: THIS FEE WILL BE CREDITED ON NEXT STATEMENTFIRE/ADMINANSTON - 49929 BATTERY UNIVERSE $ 55.80 04/08/2013 65090 SAFETY EQUIPMENT VULCAN FLASHLIGHT BATTERIESFIRE/ADMINANSTON - 49929 NATIONAL AWARDS $ 50.00 04/08/2013 65125 OTHER COMMODITIES RETIREMENT PLAQUE: FF RETIREMENTFIRE/ADMINANSTON - 49929 AQUA JET CAR WASH $ 1.75 04/08/2013 65125 OTHER COMMODITIES CAR WASHFIRE/ADMINANSTON - 49929 AUTOMATIC APPLIANCE PA $ 9.04 04/11/201365050 BUILDING MAINTENANCE MATERIAL THERMOCOUPLER FIRE 2 OVENFIRE/ADMINANSTON - 49929 HEARTLAND SERVICES $ 658.22 04/15/2013 62250 COMPUTER EQUIPMENT MAINT. REPAIR MDCFIRE/ADMINANSTON - 49929 ABT ELECTRONICS SERV $ 221.41 04/16/201365050 BUILDING MAINTENANCE MATERIAL FIRE 4 OVEN REPAIRFIRE/ADMINANSTON - 49929 ABT ELECTRONICS SERV $ 99.91 04/16/201365050 BUILDING MAINTENANCE MATERIAL FIRE 4 WASHER REPAIRFIRE/ADMINANSTON - 49929 ABT ELECTRONICS SERV $ 149.00 04/16/201365050 BUILDING MAINTENANCE MATERIAL FIRE 4 WASHER REPAIRFIRE/ADMINANSTON - 49929 LEMOI ACE HARDWARE $ 4.89 04/16/2013 65085 MINOR EQUIP & TOOLS TOOLS FOR STATION 1FIRE/ADMINANSTON - 49929 STEAK-N-SHAKE#0470 Q99 $ 22.29 04/17/2013 62295 TRAINING & TRAVEL TRAINING LUNCH- CAPTAIN VANEK,TAYLORFIRE/ADMINANSTON - 49929 GIORDANO'S OF EVANSTON $ 82.70 04/19/2013 62295 TRAINING & TRAVEL CERT ANNUAL MEETING/TRAININGFIRE/ADMINANSTON - 49929 201 W MADISON SELF PK $ 22.00 04/19/2013 62295 TRAINING & TRAVEL CHICAGO PARKING FOR MEETING (1OO CLUB/CHASE BUILDING)FIRE/ADMINANSTON - 49929 INTERNATIONAL ASSOC $ 234.00 04/19/2013 62360 MEMBERSHIP DUES IAFC MEMBERSHIPFIRE/ADMINANSTON - 49929 PAPA JOHN'S #1012.COM $ 33.79 04/22/2013 62295 TRAINING & TRAVEL PIZZA- DISPATCHERSFIRE/ADMINANSTON - 49929 PAPA JOHN'S #1012.COM $ 28.62 04/22/2013 62295 TRAINING & TRAVEL PIZZA- DISPATCHERSFIRE/ADMINANSTON - 49929 THE HOME DEPOT 1902 $ 47.66 04/22/2013 65085 MINOR EQUIP & TOOLS TOOLS FOR STATION 1FIRE/ADMINANSTON - 49929 FREDPRYOR CAREERTRACK $ 423.94 04/23/2013 62295 TRAINING & TRAVEL TRAINING SEMINAR AND SOFTWAREFIRE/ADMINANSTON - 49929 PAPA JOHN'S #1012.COM $ 31.03 04/23/2013 62295 TRAINING & TRAVEL PIZZA -DISPATCHERSFIRE/ADMINANSTON - 49929 PAPA JOHN'S #1012.COM $ 22.33 04/23/2013 62295 TRAINING & TRAVEL PIZZA-DISPATCHERSFIRE/ADMINANSTON - 49929 THE HOME DEPOT 1902 $ 28.88 04/23/2013 65085 MINOR EQUIP & TOOLS TOOLS FOR TRUCK 23FIRE/ADMINANSTON - 49929 LEMOI ACE HARDWARE $ 19.16 04/24/2013 65075 MEDICAL & LAB SUPPLIES PURCHASED LOCKS FOR EMS LOCKERS AT STATION 2FIRE/ADMINANSTON - 49929 SIP STATEINDUSTRIAL US $ 448.33 04/25/2013 65040 JANITORIAL SUPPLIES CLEANING SUPPLIESFIRE/ADMINANSTON - 49929 RADIOSHACK 00164145 $ 37.97 04/25/2013 65075 MEDICAL & LAB SUPPLIESPURCHASED CONNECTORS FOR TRAINING ROOM PROJECTOR & USB FLASH DRIVEFIRE/ADMINANSTON - 49929 CIRCLE K 190 QPS $ 124.18 04/26/2013 62295 TRAINING & TRAVEL FUEL CHARGE: EM TRAVEL SPRINGFIELD MEETINGFIRE/ADMINANSTON - 49929 AUTOMATIC APPLIANCE PA $ 56.99 04/26/201365050 BUILDING MAINTENANCE MATERIAL FIRE 1 DISPOSAL REPAIR PARTFIRE/ADMINANSTON - 49929 DECATUR CONFERENCE CEN $ 78.40 04/29/2013 62295 TRAINING & TRAVEL TRAINING CONFERENCE HOTELFIRE/ADMINANSTON - 49929 JIMMY JOHNS - 44 - MOT $ 166.00 04/29/2013 62295 TRAINING & TRAVEL MABAS DIV 3 CHIEFS LUNCHFIRE/ADMINANSTON - 49929 LEMOI ACE HARDWARE $ 42.92 04/29/2013 65085 MINOR EQUIP & TOOLS TOOLS FOR PWC DOCKINGHEALTH - 49924 CHICAGO BADGE COMPANY $ 238.02 04/01/2013 65085 MINOR EQUIP & TOOLS BADGES AND BADGE HOLDERS FOR: PROPERTY MAINTENANCE INSPECTORSHEALTH - 49924 MOORE MEDICAL LLC WEB $ 129.10 04/03/201365045 LICENSING/REGULATORY SUPPLIES ALCOHOL PREP PADS FOR: HEALTH INSPECTORSJune 10, 2013Does not include Library payments of $8,721.19Page 3 of 1860 of 708 Bank of America Credit Card Statement for the Period ending April 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONHEALTH - 49924NEHA $ 45.00 04/05/2013 62474 HEALTH PROTECTION GRANTSPECIAL EVENT AT NEHA'S ANNUAL CONFERENCE 7/9/13-7/11/13 THAT C. CANEVA WILL BE ATTENDINGHEALTH - 49924WWW.GEOGRAPHICS.COM $ 89.48 04/11/2013 62210 PRINTINGCERTIFICATES FOR PRINTING FOOD ESTABLISHMENT LICENSESHEALTH - 49924UIC PUBLIC HEALTH CHS $ 45.00 04/17/2013 62295 TRAINING & TRAVEL2013 CHANGE INSTITUTE-EVONDA THOMAS-SMITHHEALTH - 49924 UIC PUBLIC HEALTH CHS $ 45.00 04/17/201362468 IL TOBACCO FREE COMMUNITIES GRANT 2013 CHANGE INSTITUTE-JESSYCA DUDLEYHEALTH - 49924 ASI WWW.HEXARMORSTORE. $ 87.63 04/23/2013 62477 PHEP GRANT EXPENSE (HHS) SHARPS MASTER GLOVES TO HANDLE SHARPSHEALTH - 49924 BB ERIE FAMILY HEALTH $ 150.00 04/24/2013 62295 TRAINING & TRAVEL ERIE FAMILY HEALTH 2013 ANNUAL LUNCHEON- EVONDA THOMAS-SMITHHEALTH - 49924 THE NATL COUNCIL OF YM $ 200.00 04/24/2013 62295 TRAINING & TRAVELYMCA PARTNERSHIP FOR GLOBAL LEARNING-ASIA SOCIETY- EVONDA THOMAS SMITHHEALTH - 49924 USPS 16262202033308925 $ 14.10 04/24/201362471 COOK CO-VECTOR SURVEILLANCE GRANT MAILING OF WNV GRANTHEALTH - 49924 NETWORK FOR GOOD $ 53.74 04/26/2013 62295 TRAINING & TRAVELTHE MORAN CENTER HOW TO END POVERTY IN 90 MNINUTES PERFORMANCE A BENEFITHEALTH - 49924 QUARTET DIGITAL PRINTI $ 304.00 04/29/2013 62474 HEALTH PROTECTION GRANT COMMUNICABLE DISEASE MANUAL FOR HOME DAY CARE PROVIDERSHEALTH - 49924 INT'L CODE COUNCIL INC $ 170.50 04/29/2013 65010 BOOKS, PUBLICATIONS, MAPS(6) INTERNATIONAL PROPERTY MAINTENANCE CODE BOOKS FOR: PROPERTY MAINTENANCE INSPECTORSLAW/LEGAL - 49927 BA LE $ 11.15 04/23/2013 62130 LITIGATION LITIGATION CASE - FOLEYLAW/LEGAL - 49927 DALEYCTRTRAFFIC CTR VC $ 20.43 04/24/2013 62130 LITIGATION LITIGATION CASE - FOLEYLAW/LEGAL - 49927 IMPARK00220091A $ 35.00 04/24/2013 62130 LITIGATION LITIGATION CASE - FOLEYLAW/LEGAL - 49927 IMPARK00220091A $ 35.00 04/25/2013 62130 LITIGATION LITIGATION CASE - FOLEYLAW/LEGAL - 49927 PRET A MANGER #036 $ 11.72 04/25/2013 62130 LITIGATION LITIGATION CASE - FOLEYPOLICE DEPT/ADMIN - 49966 AMAZON.COM $ 43.87 04/02/2013 65095 OFFICE SUPPLIES REDIMARK PERMANENT MARKER - RECORDSPOLICE DEPT/ADMIN - 49966 PAYPAL GREATDOGPRO $ 26.00 04/02/2013 65125 OTHER COMMODITIES SUPPLIES FOR ASPCA CERTIFICATIONPOLICE DEPT/ADMIN - 49966 US FLEET TRACKING LLC $ 39.95 04/03/201341420 RESERVE NARCOTIC ENFORCEMENT MONTHLY SERVICE FOR GPS TRACKER - NET/TACPOLICE DEPT/ADMIN - 49966 FEDEXOFFICE 00036053 $ 357.42 04/05/2013 65125 OTHER COMMODITIES TRAFFIC SAFETY CHALLENGE BOOKSPOLICE DEPT/ADMIN - 49966 FEDEX 469238715157705 $ 8.85 04/10/2013 65125 OTHER COMMODITIES MAILING TRAFFIC SAFETY CHALLENGE BOOKSPOLICE DEPT/ADMIN - 49966 B & H PHOTO-VIDEO-MO/T $ 952.11 04/11/2013 65095 OFFICE SUPPLIES ET SUPPLIESPOLICE DEPT/ADMIN - 49966 B & H PHOTO-VIDEO-MO/T $ 14.97 04/11/2013 65095 OFFICE SUPPLIES ET SUPPLIESPOLICE DEPT/ADMIN - 49966 ARROWHEAD SCIENTIFIC I $ 89.95 04/11/2013 65095 OFFICE SUPPLIES ET SUPPLIESPOLICE DEPT/ADMIN - 49966 FEDEX 045756315287607 $ 18.02 04/15/2013 62315 POSTAGE RETURN SUPPRESSOR TO GEMTECHPOLICE DEPT/ADMIN - 49966 PROVANTAGE LLC $ 343.90 04/15/2013 64510 TELECOMM EQ (IS) ROUTERPOLICE DEPT/ADMIN - 49966 PUBLIC SAFTY RECRUIT.C $ 516.85 04/15/2013 65010 BOOKS, PUBLICATIONS, MAPS SERGEANT EXAM BOOKSPOLICE DEPT/ADMIN - 49966 THE HOME DEPOT 1902 $ 147.97 04/15/2013 65040 JANITORIAL SUPPLIES PAINT SUPPLIESPOLICE DEPT/ADMIN - 49966 PAR-A-DICE HOTEL $ 217.28 04/16/201341420 RESERVE NARCOTIC ENFORCEMENT CONFERENCE - NET/TACPOLICE DEPT/ADMIN - 49966 PAR-A-DICE HOTEL $ 217.28 04/16/201341420 RESERVE NARCOTIC ENFORCEMENT CONFERENCE - NET/TACPOLICE DEPT/ADMIN - 49966 PAR-A-DICE HOTEL $ 217.28 04/16/201341420 RESERVE NARCOTIC ENFORCEMENT CONFERENCE - NET/TACPOLICE DEPT/ADMIN - 49966 PAR-A-DICE HOTEL $ 217.28 04/16/201341420 RESERVE NARCOTIC ENFORCEMENT CONFERENCE - NET/TACPOLICE DEPT/ADMIN - 49966 PAR-A-DICE HOTEL $ 217.28 04/16/201341420 RESERVE NARCOTIC ENFORCEMENT CONFERENCE - NET/TACPOLICE DEPT/ADMIN - 49966 PAR-A-DICE HOTEL $ 217.28 04/16/201341420 RESERVE NARCOTIC ENFORCEMENT CONFERENCE - NET/TACPOLICE DEPT/ADMIN - 49966 PAR-A-DICE HOTEL $ 217.28 04/16/201341420 RESERVE NARCOTIC ENFORCEMENT CONFERENCE - NET/TACPOLICE DEPT/ADMIN - 49966 PAR-A-DICE HOTEL $ 217.28 04/16/201341420 RESERVE NARCOTIC ENFORCEMENT CONFERENCE - NET/TACPOLICE DEPT/ADMIN - 49966 PAR-A-DICE HOTEL $ 217.28 04/16/201341420 RESERVE NARCOTIC ENFORCEMENT CONFERENCE - NET/TACPOLICE DEPT/ADMIN - 49966 B & H PHOTO-VIDEO-MO/T $ 298.41 04/17/201341420 RESERVE NARCOTIC ENFORCEMENT ARMORED CAR SUPPLIESPOLICE DEPT/ADMIN - 49966 COOK COUNTY ROC $ 50.00 04/17/2013 62295 TRAINING & TRAVEL TRAINING - V. SANTILLOPOLICE DEPT/ADMIN - 49966 ULINE SHIP SUPPLIES $ 840.05 04/17/2013 65095 OFFICE SUPPLIES ET SUPPLIESPOLICE DEPT/ADMIN - 49966 A&A TRANSMISSION $ 821.00 04/19/201341420 RESERVE NARCOTIC ENFORCEMENT NET/TAC OPERATIONPOLICE DEPT/ADMIN - 49966 COOK COUNTY ROC $ 50.00 04/19/2013 62295 TRAINING & TRAVEL TRAINING - A. WERNICKJune 10, 2013Does not include Library payments of $8,721.19Page 4 of 1861 of 708 Bank of America Credit Card Statement for the Period ending April 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPOLICE DEPT/ADMIN - 49966TOMAHAWK LIVE TRAP $ 454.50 04/19/2013 65085 MINOR EQUIPMENT AND TOOLS TRAPS FOR ANIMAL CONTROLPOLICE DEPT/ADMIN - 49966NU TRAFFIC SCHOOL 024 $ 70.00 04/22/2013 62295 TRAINING & TRAVELTRAINING - K. SNIDERPOLICE DEPT/ADMIN - 49966NU TRAFFIC SCHOOL 024 $ 70.00 04/22/2013 62295 TRAINING & TRAVELTRAINING - E. JOHNSONPOLICE DEPT/ADMIN - 49966NU TRAFFIC SCHOOL 024 $ 70.00 04/22/2013 62295 TRAINING & TRAVELTRAINING -S. HERNANDEZPOLICE DEPT/ADMIN - 49966WINNINGMIND $ 97.00 04/22/2013 62295 TRAINING & TRAVELTRAINING - M. SACLUTIPOLICE DEPT/ADMIN - 49966INTERNATIONAL TRANSACTION $ 0.78 04/22/2013 62295 TRAINING & TRAVELTRAINING - M. SACLUTIPOLICE DEPT/ADMIN - 49966BUDGET RENT-A-CAR $ 117.56 04/23/2013 62370 EXPENSE ALLOWANCENORTAF BURGLARYPOLICE DEPT/ADMIN - 49966ADORAMA INC $ 196.48 04/25/201341420 RESERVE NARCOTIC ENFORCEMENTNET/TAC OPERATIONPOLICE DEPT/ADMIN - 49966THE HOME DEPOT 1902 $ 248.84 04/25/2013 65040 JANITORIAL SUPPLIESBUILDING MAINTENANCE SUPPLIESPOLICE DEPT/ADMIN - 499663GSTORE.COM/MDG COM $ 123.88 04/26/201341420 RESERVE NARCOTIC ENFORCEMENTANTENNA FOR ARMORED CARPOLICE DEPT/ADMIN - 49966A&A TRANSMISSION $ 721.00 04/29/201341420 RESERVE NARCOTIC ENFORCEMENTNET/TAC OPERATIONPRCS/CHAND NEWB CNTR - 49945TARGET 00009274 $ 98.91 04/02/2013 65110 REC PROGRAM SUPPLIES CRAFT AND RESFRESHMENT SUPPLIES FOR PRESCHOOL PROGRAMPRCS/CHAND NEWB CNTR - 49945CBC INC $ 339.98 04/03/2013 65110 REC PROGRAM SUPPLIES SMALL BAR FOR CHANDLER NEWBERGER GYMNASTIC PROGRAMPRCS/CHAND NEWB CNTR - 49945MANCINO MANUFACTURING $ 209.69 04/03/2013 65110 REC PROGRAM SUPPLIES STING MAT FOR CHANDLER NEWBERGER GYMNASTIC PROGRAMPRCS/CHAND NEWB CNTR - 49945NATIONAL ALLIANCE FOR $ 70.00 04/08/2013 62295 TRAINING & TRAVELNATIONAL ALLIANCE FOR YOUTH SPORTS TRAINING ON LEADERSHIP CYSA FEESPRCS/CHAND NEWB CNTR - 49945NATIONAL ALLIANCE FOR $ 60.00 04/08/2013 62295 TRAINING & TRAVELNATIONAL ALLIANCE FOR YOUTH SPORTS TRAINING ON DISABILITY AWARENESS CYSA FEESPRCS/CHAND NEWB CNTR - 49945ARC SERVICES/TRAINING $ 95.00 04/08/2013 62360 MEMBERSHIP DUESPER PERSON FEES FOR AMERICAN RED CROSS FIRST AID CLASSPRCS/CHAND NEWB CNTR - 49945DOMINICKS STOR00011379 $ 64.16 04/08/2013 65031 FOODPRETZELS, SKITTLES, GOLDFISH, COOKIES, FOOD FOR PROGRAM SNACKSPRCS/CHAND NEWB CNTR - 49945NRPA/AMERICAS BACKYARD $ 150.00 04/11/2013 62360 MEMBERSHIP DUESYEARLY MEMBERSHIP FEE FOR NATIONAL RECREATION AND PARK ASSOCIATIONPRCS/CHAND NEWB CNTR - 49945DOMINICKS STOR00011379 $ 17.06 04/12/2013 65110 REC PROGRAM SUPPLIES BAGGIES FOR ICE PACKS FOR CHANDLER NEWBERGER CENTERPRCS/CHAND NEWB CNTR - 49945PAPER SOURCE $ 82.45 04/15/2013 65110 REC PROGRAM SUPPLIESAWARD STAMPS AND STAMP PADS AND CASE FOR CITY-WIDE GYMNASTIC PROGRAMPRCS/CHAND NEWB CNTR - 49945PAPER SOURCE, INC. $ 56.65 04/15/2013 65110 REC PROGRAM SUPPLIESAWARD STAMPS FOR CITY-WIDE GYMNASTIC PROGRAM--CHARGING TO CROWN-APPROVED BY NANCIPRCS/CHAND NEWB CNTR - 49945S&S WORLDWIDE $ 136.99 04/15/2013 65110 REC PROGRAM SUPPLIES GLUE STICKS, PAINT BRUSHES, TEMPURA PAINTS, CAULKPRCS/CHAND NEWB CNTR - 49945XTREME TRAMPOLINES $ 50.00 04/17/2013 62507 FIELD TRIPSDEPOSIT FOR SUMMER SPORTS CAMP FIELD TRIPPRCS/CHAND NEWB CNTR - 49945TARGET 00009274 $ 51.54 04/18/2013 65032 FOODCHESS PUFFS, FRUIT SNACKS, DIXIE CUPS, ITEMS FOR PRESCHOOL SNACKSPRCS/CHAND NEWB CNTR - 49945TARGET 00009274 $ 151.43 04/18/2013 65033 FOODCRACKERS, PAPER PLATES, PLASTIC SILVERWARE, APPLE SNACKS, BALLOONSPRCS/CHAND NEWB CNTR - 49945FITNESSWEARINC $ 117.25 04/18/2013 65110 REC PROGRAM SUPPLIES T-SHIRTS FOR SPRING BASKETBALL LEAGUESPRCS/CHAND NEWB CNTR - 49945TARGET 00009274 $ 160.73 04/18/2013 65110 REC PROGRAM SUPPLIESTHIS CHARGE WAS VOIDED--TAX CHARGED ERRONEOUSLY. SEE CREDIT BELOW.PRCS/CHAND NEWB CNTR - 49945TARGET 00009274 $ (160.73) 04/18/2013 65110 REC PROGRAM SUPPLIES DATA ENTRY ISSUE--CHARGED TAX ERRONEOUSLYPRCS/CHAND NEWB CNTR - 49945HAROLD'S TRUE VALUE HD $ 45.94 04/24/201365050 BUILDING MAINTENANCE MATERIALCARPET CLEANING MATERIALSPRCS/CHAND NEWB CNTR - 49945ECC DSS-DISC SCH SUPPL $ 118.60 04/26/2013 65110 REC PROGRAM SUPPLIESGLITTER, CRAFT FLUFFS, TISSUE CIRCLES, FLOWER JEWELS,, CRAFTS SUPPLIESPRCS/CHAND NEWB CNTR - 49945ARC SERVICES/TRAINING $ 76.00 04/29/2013 62360 MEMBERSHIP DUESPER PERSON FEES FOR AMERICAN RED CROSS ADULT & PEDIATRIC CPR CLASSPRCS/COMMUNITY SERVICES - 50406 JEWEL #3487 $ 22.91 04/05/2013 65025 FOODCOMMISSION ON AGING MEETING - REFRESHMENTSPRCS/COMMUNITY SERVICES - 50406 JEWEL #3487 $ 50.12 04/08/2013 65025 FOODCOMMUNITY EDUCATION PRESENTATION - REIMBURSED BY GRANTPRCS/COMMUNITY SERVICES - 50406 JEWEL #3487 $ 17.37 04/10/2013 62295 TRAINING & TRAVELTAKE CHARGE OF YOUR HEALTH CLASS - REIMBURSED BY GRANTPRCS/COMMUNITY SERVICES - 50406 UIC PRKG LOT 4 POLK $ 11.25 04/12/2013 62295 TRAINING & TRAVELPARKING FOR ETHICS PRESENTATION AT UNIVERSITY OF ILLINOIS - REIMBURSED BY GRANTPRCS/COMMUNITY SERVICES - 50406 JEWEL #3487 $ 81.92 04/17/2013 62295 TRAINING & TRAVELTAKE CHARGE OF YOUR HEALTH CLASS - REIMBURSED BY GRANTPRCS/COMMUNITY SERVICES - 50406 BLOCK 37 $ 30.00 04/19/2013 62295 TRAINING & TRAVELPARKING - COURT OF LTCF RESIDENT - REIMBURSED BY GRANTPRCS/COMMUNITY SERVICES - 50406 JEWEL #3487 $ 25.99 04/24/2013 62295 TRAINING & TRAVELTAKE CHARGE OF YOUR HEALTH CLASS - REIMBURSED BY GRANTPRCS/COMMUNITY SERVICES - 50406 PANERA BREAD #645 $ 134.86 04/29/2013 62295 TRAINING & TRAVELLEVEL II TRAINING - LUNCH - REIMBURSED BY GRANTJune 10, 2013Does not include Library payments of $8,721.19Page 5 of 1862 of 708 Bank of America Credit Card Statement for the Period ending April 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/COMMUNITY SERVICES - 50406 JEWEL #3487 $ 69.46 04/29/2013 62295 TRAINING & TRAVELLEVEL II TRAINING - BREAKFAST - REIMBURSED BY GRANTPRCS/ECOLOGY CNTR - 49956 US TOY CO INC 2 $ 99.53 04/01/2013 65110 REC PROGRAM SUPPLIES ARBORETUM EGG HUNT PRIZESPRCS/ECOLOGY CNTR - 49956 WALGREENS #2619 $ 12.00 04/01/2013 65110 REC PROGRAM SUPPLIES ARBORETUM EGG HUNT HINGED EGGSPRCS/ECOLOGY CNTR - 49956 US TOY CO INC 2 $ 77.30 04/01/2013 65110 REC PROGRAM SUPPLIES ARBORETUM EGG HUNT PRIZESPRCS/ECOLOGY CNTR - 49956 PETSMART INC 427 $ 23.79 04/03/2013 62490 OTHER PROGRAM COSTS ANIMAL CAREPRCS/ECOLOGY CNTR - 49956 PETSMART INC 427 $ 114.73 04/04/2013 62490 OTHER PROGRAM COSTS ANIMAL MAINTENANCE SUPPLIESPRCS/ECOLOGY CNTR - 49956 DOMINICKS STOR00011379 $ 34.59 04/08/2013 62490 OTHER PROGRAM COSTS FRESH FOOD FOR ANIMALSPRCS/ECOLOGY CNTR - 49956 THE HOME DEPOT 1902 $ 24.57 04/08/2013 65110 REC PROGRAM SUPPLIES PROGRAM SUPPLIESPRCS/ECOLOGY CNTR - 49956 THE HOME DEPOT 1902 $ 52.07 04/08/2013 65110 REC PROGRAM SUPPLIES CEMENT, POTS AND SAUCERSPRCS/ECOLOGY CNTR - 49956 TOM THUMB HOBBY & CRAF $ 96.67 04/08/2013 65110 REC PROGRAM SUPPLIES MAKE A MOSIAC CLASS MATERIALSPRCS/ECOLOGY CNTR - 49956 THE HOME DEPOT 1902 $ 19.39 04/08/2013 65110 REC PROGRAM SUPPLIES CEMENT FOR MAKE A GARDEN STONEPRCS/ECOLOGY CNTR - 49956 PETSMART INC 427 $ 43.51 04/09/2013 62490 OTHER PROGRAM COSTS ANIMAL MAINTENANCE SUPPLIESPRCS/ECOLOGY CNTR - 49956 PETSMART INC 427 $ 16.44 04/10/2013 62490 OTHER PROGRAM COSTS CRICKETS FOR CRITTER FOODPRCS/ECOLOGY CNTR - 49956 THE HOME DEPOT 1902 $ 4.98 04/11/2013 65110 REC PROGRAM SUPPLIES BULBS FOR NATURE PALS CLASSPRCS/ECOLOGY CNTR - 49956 DOMINICKS STOR00011379 $ 35.14 04/12/2013 65110 REC PROGRAM SUPPLIES TINY TREKKERS PROGRAM SUPPLIESPRCS/ECOLOGY CNTR - 49956 WALGREENS #2619 $ 30.98 04/15/2013 65110 REC PROGRAM SUPPLIES PROGRAM SUPPLIESPRCS/ECOLOGY CNTR - 49956 WALGREENS #2619 $ 13.95 04/15/2013 65110 REC PROGRAM SUPPLIES GLUE STICKS FOR CRAFTSPRCS/ECOLOGY CNTR - 49956 PETSMART INC 427 $ 28.78 04/18/2013 62490 OTHER PROGRAM COSTS ANIMAL CAREPRCS/ECOLOGY CNTR - 49956 DOMINICKS STOR00011379 $ 9.98 04/18/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR TINY TREKKERSPRCS/ECOLOGY CNTR - 49956 DOMINICKS STOR00011379 $ 18.35 04/22/2013 65110 REC PROGRAM SUPPLIES SNACKS AND CELERY FOR TINY TREKKERSPRCS/ECOLOGY CNTR - 49956 THE BAREFOOT HAWAIIAN $ 150.00 04/25/2013 62507 FIELD TRIPS SHOW FOR 2 CAMPSPRCS/ECOLOGY CNTR - 49956 PAYPAL DUNESLEARNI $ 15.00 04/26/2013 62490 OTHER PROGRAM COSTS LEAVE NO CHILD INSIDE WORKSHOPPRCS/ECOLOGY CNTR - 49956 THE HOME DEPOT 1902 $ 35.45 04/29/2013 65110 REC PROGRAM SUPPLIES PROGRAM SUPPLIES FOR EARTH DAY/ ARBOR DAYPRCS/FAC - 49954 HAROLD'S TRUE VALUE HD $ 1.95 04/01/201365050 BUILDING MAINTENANCE MATERIAL FIRE #5 EXHAUSTPRCS/FAC - 49954 HAROLD'S TRUE VALUE HD $ 36.11 04/01/201365050 BUILDING MAINTENANCE MATERIAL DEHUMIDIFIERPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 79.54 04/01/201365050 BUILDING MAINTENANCE MATERIAL ENG. DEPTPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 41.75 04/01/201365050 BUILDING MAINTENANCE MATERIAL CHANDLER PATCH @ RACKETBALL COURTPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 163.60 04/01/201365050 BUILDING MAINTENANCE MATERIAL RENTAL FOR FLOOR FINISHING EQUIPMENTPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 27.79 04/01/201365050 BUILDING MAINTENANCE MATERIAL LMCC CAFETERIA SUPPLIESPRCS/FAC - 49954 LEMOI ACE HARDWARE $ 11.94 04/01/201365050 BUILDING MAINTENANCE MATERIAL GENERATOR KEYPRCS/FAC - 49954 SEARS ROEBUCK 7711 $ 59.73 04/01/201365050 BUILDING MAINTENANCE MATERIAL REPAIR PARTS FOR BASKETBALL RETRACTION DRILL - FLEETWOODPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 22.73 04/01/2013 65085 MINOR EQUIP & TOOLS TOOLSPRCS/FAC - 49954 WW GRAINGER $ 91.56 04/02/201365050 BUILDING MAINTENANCE MATERIAL AIR FILTER FOR NORTH BRANCHPRCS/FAC - 49954 WW GRAINGER $ 45.54 04/02/201365050 BUILDING MAINTENANCE MATERIAL FIRE # 5 AND #3 BELTSPRCS/FAC - 49954 LEMOI ACE HARDWARE $ 4.39 04/02/201365050 BUILDING MAINTENANCE MATERIAL GENERATOR BATTERY SERVICEPRCS/FAC - 49954 BEST BUY 00003137 $ 74.99 04/02/201365050 BUILDING MAINTENANCE MATERIAL PD BACKUPPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 7.47 04/03/201365050 BUILDING MAINTENANCE MATERIAL BATTERIES FOR FLUSHOMETERPRCS/FAC - 49954 ZONATHERM PRODUCTS $ 135.52 04/03/201365050 BUILDING MAINTENANCE MATERIAL SERVICE CENTER AIR CONDITIONERPRCS/FAC - 49954 LEMOI ACE HARDWARE $ 27.79 04/03/201365050 BUILDING MAINTENANCE MATERIAL FIRE #5 DOOR TRANSMITTERPRCS/FAC - 49954 HANDYCO LLC $ 224.07 04/03/201365050 BUILDING MAINTENANCE MATERIAL LEVY CENTER - PARTS TO REPAIR SLOAN VALVESPRCS/FAC - 49954 CHICAGO BATTERY $ 173.45 04/03/201365050 BUILDING MAINTENANCE MATERIAL BATTERIES FOR SHOP STOCKPRCS/FAC - 49954 EVANSTON LUMBER $ 213.90 04/03/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS LIFEGUARD STANDSJune 10, 2013Does not include Library payments of $8,721.19Page 6 of 1863 of 708 Bank of America Credit Card Statement for the Period ending April 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FAC - 49954LEMOI ACE HARDWARE $ 49.85 04/03/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS LIFE GUARDS STANDSPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 76.29 04/03/2013 65085 MINOR EQUIP & TOOLS NEW HVAC EMP TOOLSPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 39.45 04/03/2013 65085 MINOR EQUIP & TOOLS HAND TOOLSPRCS/FAC - 49954 DREISILKER ELEC MOT $ 227.21 04/04/201365050 BUILDING MAINTENANCE MATERIAL FIELD HOUSE FAN BLOWER MOTOR AND BLADEPRCS/FAC - 49954 WW GRAINGER $ 49.54 04/04/201365050 BUILDING MAINTENANCE MATERIAL PS FOR LIBRARY FIRE SUPPRESSION SYSTEMPRCS/FAC - 49954 WW GRAINGER $ 92.01 04/04/201365050 BUILDING MAINTENANCE MATERIAL PARTS FOR FIRE #5, #3 AND LIBRARYPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 20.72 04/04/201365050 BUILDING MAINTENANCE MATERIAL PAD IN PUMP ROOMPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 66.80 04/04/201365050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER PADPRCS/FAC - 49954 LEMOI ACE HARDWARE $ 6.22 04/05/201365050 BUILDING MAINTENANCE MATERIAL DRILL FOR BASKETBALL RETRACTION UNITPRCS/FAC - 49954 LYON WORKSPACE PRODUCT $ 512.40 04/05/201365050 BUILDING MAINTENANCE MATERIAL SHELVING FOR ATTIC STORAGEPRCS/FAC - 49954 RADIOSHACK 00164988 $ 4.98 04/05/201365050 BUILDING MAINTENANCE MATERIAL DRILL FOR FLEETWOODPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 150.81 04/08/201365050 BUILDING MAINTENANCE MATERIAL STORAGE AREA SHELVING AMPLE GARAGEPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 62.49 04/08/201365050 BUILDING MAINTENANCE MATERIAL NOYES PROTECTION CANOPYPRCS/FAC - 49954 WW GRAINGER $ 23.67 04/08/201365050 BUILDING MAINTENANCE MATERIAL FIRE STATION #5 - JUNCTION BOXPRCS/FAC - 49954 WW GRAINGER $ 124.88 04/08/201365050 BUILDING MAINTENANCE MATERIAL FIRE #5 - DISCONNECT SWITCHPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 41.12 04/08/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS GUARD CHAIRPRCS/FAC - 49954 EVANSTON LUMBER $ 30.40 04/09/201365050 BUILDING MAINTENANCE MATERIAL NEW TACK SURFACE IN RECREATIONPRCS/FAC - 49954 WW GRAINGER $ 74.32 04/09/201365050 BUILDING MAINTENANCE MATERIAL POLICE 911 AHUPRCS/FAC - 49954 WW GRAINGER $ 56.78 04/09/201365050 BUILDING MAINTENANCE MATERIAL FLEETWOOD - BASKETBALL RETRACTION UNITPRCS/FAC - 49954 EPCO PAINT STORE 1252 $ 161.28 04/10/201365050 BUILDING MAINTENANCE MATERIAL PAINT FOR LMCCPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 17.19 04/10/201365050 BUILDING MAINTENANCE MATERIAL FIRE #2 WOMEN'S SHOWERPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 74.76 04/10/201365050 BUILDING MAINTENANCE MATERIAL FIRE #5 - DISCONNECT INSTALLATIONPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 137.99 04/10/201365050 BUILDING MAINTENANCE MATERIAL PARKS OFFICE BULLETIN BOARDPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 27.53 04/10/201365050 BUILDING MAINTENANCE MATERIAL IT DATA RACKS LMCCPRCS/FAC - 49954 LEMOI ACE HARDWARE $ 12.46 04/10/201365050 BUILDING MAINTENANCE MATERIAL TEMP. PROTECTION BARRICADEPRCS/FAC - 49954 AUTOMATIC APPLIANCE PA $ 22.72 04/10/201365050 BUILDING MAINTENANCE MATERIAL FIRE #3 DISHWASHER DRAIN HOSEPRCS/FAC - 49954 STANDARD PIPE $ 87.32 04/11/201365050 BUILDING MAINTENANCE MATERIAL PARK OPENINGPRCS/FAC - 49954 WW GRAINGER $ 102.61 04/11/201365050 BUILDING MAINTENANCE MATERIAL FAN BELTS - FLEETWOOD & FIRE #2PRCS/FAC - 49954 LEMOI ACE HARDWARE $ 38.34 04/11/201365050 BUILDING MAINTENANCE MATERIAL STAPLE REMOVING TOOLS LMCC SUITE 1700PRCS/FAC - 49954 JOHNSTONE SUPPLY OF NI $ 147.50 04/11/201365050 BUILDING MAINTENANCE MATERIAL FIRE #3PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 110.66 04/11/201365050 BUILDING MAINTENANCE MATERIAL FIR #5 - DOSCONNECT INSTALLATIONJune 10, 2013Does not include Library payments of $8,721.19Page 7 of 1864 of 708 Bank of America Credit Card Statement for the Period ending April 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FAC - 49954THE HOME DEPOT 1902 $ 2.03 04/12/201365050 BUILDING MAINTENANCE MATERIAL PARK OPENINGPRCS/FAC - 49954 LEMOI ACE HARDWARE $ 14.60 04/12/201365050 BUILDING MAINTENANCE MATERIAL NOYES DRINKING FOUNTAIN PARTSPRCS/FAC - 49954 EVANSTON GLASS AND MIR $ 596.00 04/12/201365050 BUILDING MAINTENANCE MATERIAL REPLACEMENT WINDOW FOR LEVY CENTERPRCS/FAC - 49954 LEMOI ACE HARDWARE $ 18.49 04/12/201365050 BUILDING MAINTENANCE MATERIAL TAPE AND PAINTING SUPPLIESPRCS/FAC - 49954 JOHNSTONE SUPPLY OF NI $ 334.95 04/12/201365050 BUILDING MAINTENANCE MATERIAL SHOP TOOLS FOR TRUCK 264PRCS/FAC - 49954 HANDYCO LLC $ 672.21 04/12/201365050 BUILDING MAINTENANCE MATERIAL LEVY CENTER - REPAIR PARTS FOR SLOAN VALVEPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 4.64 04/15/201365050 BUILDING MAINTENANCE MATERIAL 311 ELECTRONIC UPGRADEPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 32.70 04/15/201365050 BUILDING MAINTENANCE MATERIAL LEVY CENTER PAINTINGPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 22.97 04/15/201365050 BUILDING MAINTENANCE MATERIAL TUCK POINTING/ W GYMPRCS/FAC - 49954 JOHNSTONE SUPPLY OF NI $ 219.00 04/15/201365050 BUILDING MAINTENANCE MATERIAL FIRE #3 BOILERPRCS/FAC - 49954 ACTIVE ELECTRIC SUPPLY $ 279.79 04/15/201365050 BUILDING MAINTENANCE MATERIAL COMMUNICATIONS ROOM/CLOSET UPGRADESPRCS/FAC - 49954 ACTIVE ELECTRIC SUPPLY $ 109.62 04/15/201365050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER EXIT SIGNSPRCS/FAC - 49954 EPCO PAINT STORE 1252 $ 28.85 04/16/201365050 BUILDING MAINTENANCE MATERIAL MODIFICATION TO LMCC FRONT DESKPRCS/FAC - 49954 LEMOI ACE HARDWARE $ 4.31 04/17/201365050 BUILDING MAINTENANCE MATERIAL PARK OPENINGPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 87.44 04/17/201365050 BUILDING MAINTENANCE MATERIAL TANK FARMSPRCS/FAC - 49954 MARSHALL ELECTRONI $ 162.00 04/17/201365050 BUILDING MAINTENANCE MATERIAL EXTERIOR LIGHTINGPRCS/FAC - 49954 LEMOI ACE HARDWARE $ 88.20 04/17/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS LIFE GUARD CHAIRSPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 25.02 04/18/201365050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER FRONT DESK MODIFICATIONS FOR 311PRCS/FAC - 49954 WW GRAINGER $ 1,144.40 04/18/201365050 BUILDING MAINTENANCE MATERIAL LIGHT LAMPS FOR ATHLETIC FIELDSPRCS/FAC - 49954 WW GRAINGER $ 174.00 04/18/201365050 BUILDING MAINTENANCE MATERIAL REGULATORS FOR DRINKING FOUNTAINSPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 23.88 04/18/201365050 BUILDING MAINTENANCE MATERIAL DOOR STOPS FOR LEVY GYMPRCS/FAC - 49954 HD SUPPLY WATERWORKS 2 $ 24.89 04/18/201365050 BUILDING MAINTENANCE MATERIAL BOTTOM MOUNTING PLATE FOR MURDOCK BOX AT JAMES PARKPRCS/FAC - 49954 MARSHALL ELECTRONI $ 74.67 04/18/201365050 BUILDING MAINTENANCE MATERIAL ELECTRIC SERVICE FLEETWOD PARKING LOTPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 80.67 04/19/201365050 BUILDING MAINTENANCE MATERIAL EVANSTON EM RESPONSE TRAILERPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 25.47 04/19/201365050 BUILDING MAINTENANCE MATERIAL ATTIC SHELVING UNITPRCS/FAC - 49954 EVANSTON LUMBER $ 228.18 04/19/201365050 BUILDING MAINTENANCE MATERIAL LIFE GUARD STANDSPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 403.63 04/19/2013 65085 MINOR EQUIP & TOOLS REPLACEMENT DRILL & BITSPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 14.84 04/22/201365050 BUILDING MAINTENANCE MATERIAL FIRE #2 EXTEND VENT ON ROOFPRCS/FAC - 49954 HAROLD'S TRUE VALUE HD $ 2.99 04/22/201365050 BUILDING MAINTENANCE MATERIAL PIPE FITTING FOR FIRE #5PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 26.12 04/22/201365050 BUILDING MAINTENANCE MATERIAL NORTH BRANCH TOILET REPAIRJune 10, 2013Does not include Library payments of $8,721.19Page 8 of 1865 of 708 Bank of America Credit Card Statement for the Period ending April 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FAC - 49954LEMOI ACE HARDWARE $ 16.26 04/22/201365050 BUILDING MAINTENANCE MATERIAL NEW TRACK SURFACE FOR RECREATION FRONT DESK AREAPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 91.82 04/22/201365050 BUILDING MAINTENANCE MATERIAL MOCK UP FOR LAGOON SIGNPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 35.76 04/22/201365050 BUILDING MAINTENANCE MATERIAL CHANDLER FLOODPRCS/FAC - 49954 WW GRAINGER $ 165.00 04/22/201365050 BUILDING MAINTENANCE MATERIAL BALLASTS FOR BALLFIELD LIGHTSPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 41.00 04/22/201365050 BUILDING MAINTENANCE MATERIAL LMCC BATTERIES AND PVC PIPE AND FITTINGSPRCS/FAC - 49954 LEMOI ACE HARDWARE $ 14.36 04/23/201365050 BUILDING MAINTENANCE MATERIAL PARK OPENINGPRCS/FAC - 49954 STANDARD PIPE $ 21.88 04/23/201365050 BUILDING MAINTENANCE MATERIAL TOILET/VALVE REPAIR PARTS FIRE #2PRCS/FAC - 49954 WW GRAINGER $ 58.56 04/23/201365050 BUILDING MAINTENANCE MATERIAL REPAIR PARTS FOR BEACH HOUSE PLUMBING FIXTURESPRCS/FAC - 49954 WW GRAINGER $ 568.22 04/23/201365050 BUILDING MAINTENANCE MATERIAL REPAIR PARTS FOR SLOAN VALVES AT LEVY CENTERPRCS/FAC - 49954 MARSHALL ELECTRONI $ 29.76 04/23/201365050 BUILDING MAINTENANCE MATERIAL PD COMMUNICATIONS CLOSETPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 47.10 04/24/201365050 BUILDING MAINTENANCE MATERIAL LMCC 3RD FLOOR ING SUITEPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 13.27 04/24/201365050 BUILDING MAINTENANCE MATERIAL BASIN REPAIRPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 61.66 04/24/201365050 BUILDING MAINTENANCE MATERIAL PD COMO ROOMPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 73.41 04/24/201365050 BUILDING MAINTENANCE MATERIAL HOSE AND SPRAYER SEASONAL CONDENSER CLEANINGPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 49.07 04/25/201365050 BUILDING MAINTENANCE MATERIAL REAR STOOP/FRONT WALK REPAIRS NORTH BRANCH LIBRARYPRCS/FAC - 49954 WW GRAINGER $ 115.66 04/25/201365050 BUILDING MAINTENANCE MATERIAL POLICE STATION BOILERPRCS/FAC - 49954 EPCO PAINT STORE 1252 $ 256.27 04/26/201365050 BUILDING MAINTENANCE MATERIAL FOUNTAIN SQUARE POOL CATINGPRCS/FAC - 49954 JOHNSTONE SUPPLY OF NI $ 44.75 04/26/201365050 BUILDING MAINTENANCE MATERIAL CLARK BEACH HEATERSPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 138.65 04/29/201365050 BUILDING MAINTENANCE MATERIAL PARK OPENINGPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 45.52 04/29/201365050 BUILDING MAINTENANCE MATERIAL STAIR TREDSPRCS/FAC - 49954 WW GRAINGER $ 42.90 04/29/201365050 BUILDING MAINTENANCE MATERIAL PLUMBING REPAIRS PARTS FOR BEACH HOUSE TOILETSPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 7.87 04/29/201365050 BUILDING MAINTENANCE MATERIAL COMPRESSION SEAL FOR BOTTOM OF OVERHEAD DOORSPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 43.00 04/29/201365050 BUILDING MAINTENANCE MATERIAL BRINE TANKPRCS/FAC - 49954 STANDARD PIPE $ 23.99 04/29/201365050 BUILDING MAINTENANCE MATERIAL KITCHEN SINK FAUCET REPAIRPRCS/FAC - 49954 THE HOME DEPOT 1902 $ 34.80 04/29/201365050 BUILDING MAINTENANCE MATERIAL LIGHTING RETRO FIT UPGRADEPRCS/FAC - 49954 GFS MKTPLC #1915 $ 95.92 04/29/201365050 BUILDING MAINTENANCE MATERIAL TABLE COVERSPRCS/FAC - 49954 LEMOI ACE HARDWARE $ (32.04) 04/29/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS CREDIT - GUARD STANDSPRCS/FAC - 49954 WW GRAINGER $ 38.27 04/30/201365050 BUILDING MAINTENANCE MATERIAL FLEET SERVICE BAY LIGHTINGPRCS/FAC - 49954 WW GRAINGER $ 38.27 04/30/201365050 BUILDING MAINTENANCE MATERIAL FLEET SERVICE BAY LIGHTINGPRCS/FAC - 49954 DREISILKER ELEC MOT $ 249.93 04/30/201365050 BUILDING MAINTENANCE MATERIAL ANIMAL SHELTER EXHAUST FANJune 10, 2013Does not include Library payments of $8,721.19Page 9 of 1866 of 708 Bank of America Credit Card Statement for the Period ending April 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FAC - 49954WW GRAINGER $ 44.93 04/30/201365050 BUILDING MAINTENANCE MATERIAL ANIMAL SHELTERPRCS/FAC - 49954 LEMOI ACE HARDWARE $ 14.83 04/30/201365050 BUILDING MAINTENANCE MATERIAL JAMES PARK IRRIGATIONPRCS/FAC - 49954 WW GRAINGER $ 134.10 04/30/201365050 BUILDING MAINTENANCE MATERIAL REPLACEMENT BALLASTS SHOP STOCKPRCS/FAC - 49954 MARSHALL ELECTRONI $ 237.82 04/30/201365050 BUILDING MAINTENANCE MATERIAL FLEETWOOD ELEC. SERVICE RELOCATEPRCS/FAC - 49954 MARSHALL ELECTRONI $ (20.27) 04/30/201365050 BUILDING MAINTENANCE MATERIAL CREDITPRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN $ 173.81 04/01/2013 65025 FOOD SUPPLIES FOR VIOLENCE PREVENTION PROGRAMPRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN $ 316.16 04/01/2013 65025 FOOD SUPPLIES FOR WOMENS DAY PROGRAMPRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN $ 51.50 04/04/2013 65025 FOOD MILK FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTR - 49960 DOMINICKS STOR00017004 $ 8.99 04/04/2013 65025 FOOD SUPPLIES FOR YSTEPPRCS/FLEETWOOD JOUR CNTR - 49960 SPORTS AUTHORI00006015 $ 166.95 04/04/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR FITNESS CLASSESPRCS/FLEETWOOD JOUR CNTR - 49960 SUBWAY 00467514 $ 25.00 04/05/2013 65034 FOOD SUPPLIES FOR YSTEPPRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN $ 27.58 04/08/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTR - 49960 DOMINICKS STOR00017004 $ 15.44 04/08/2013 65025 FOOD SUPPLIES FOR YSTEPPRCS/FLEETWOOD JOUR CNTR - 49960 DOMINICKS STOR00017004 $ 35.63 04/08/2013 65025 FOOD SUPPLIES FOR PROGRAM PLANNING / TECHNICAL SUPPORT MEETINGPRCS/FLEETWOOD JOUR CNTR - 49960 GFS MKTPLC #1915 $ 20.45 04/08/2013 65025 FOOD SUPPLIES FOR PROGRAM PLANNING / TECHNICAL SUPPORT MEETINGPRCS/FLEETWOOD JOUR CNTR - 49960 CROWN TROPHY 54 $ 244.65 04/09/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR COE POPS PROGRAMPRCS/FLEETWOOD JOUR CNTR - 49960 WILMETTE BICYCLE & SPO $ 113.73 04/09/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR COE POPS PROGRAMPRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN $ 51.38 04/10/2013 65025 FOOD MILK FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN $ 21.45 04/10/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 $ 9.14 04/10/2013 65040 JANITORIAL SUPPLIES BUILDING SUPPLIESPRCS/FLEETWOOD JOUR CNTR - 49960 EVANSTON IMPRINTABLES $ 305.20 04/11/2013 65110 REC PROGRAM SUPPLIES SHIRTS FOR VOLLEYBALL PROGRAMPRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN $ 51.38 04/17/2013 65025 FOOD MILK FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN $ 52.41 04/17/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTR - 49960 PAPA JOHN'S PIZZA#1012 $ 18.00 04/22/2013 65035 FOOD PIZZA FOR YSTEP PROGRAMPRCS/FLEETWOOD JOUR CNTR - 49960 SAFARI LAND $ 200.00 04/24/2013 62507 FIELD TRIPS SEPOSIT FOR SUMMER CAMP FIELD TRIPPRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN $ 51.38 04/24/2013 65025 FOOD MILK FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN $ 91.86 04/24/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTR - 49960 QUARTET DIGITAL PRINTI $ 70.02 04/29/2013 62210 PRINTING POSTERS FOR SR. LOVE BOATPRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN $ 16.97 04/29/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOL PROGRAMPRCS/LEVY SEN CNTR - 49949 4IMPRINT $ 440.97 04/01/2013 65110 REC PROGRAM SUPPLIES GIVE AWAYS FOR VOLUNTEER APPRECIATION - REIMBURESED FROM LSCFPRCS/LEVY SEN CNTR - 49949 TARGET 00009274 $ 4.39 04/03/2013 65110 REC PROGRAM SUPPLIES NEEDLES FOR SEWING MACHINEPRCS/LEVY SEN CNTR - 49949 CLASSICAL GLASS $ 408.92 04/03/2013 65110 REC PROGRAM SUPPLIES MATERIALS FOR JEWELRY CLASSPRCS/LEVY SEN CNTR - 49949 THE HOME DEPOT 1902 $ 27.88 04/04/2013 65110 REC PROGRAM SUPPLIES MOUNTING TAPE FOR ECT PROPSPRCS/LEVY SEN CNTR - 49949 AV CHICAGO, INC. $ 441.00 04/05/2013 65110 REC PROGRAM SUPPLIES MICS FOR ECT PERFORMANCEPRCS/LEVY SEN CNTR - 49949 DD/BR #336172 Q35 $ 47.97 04/08/2013 65036 FOOD COFFEE FOR LUNCH PROGRAMPRCS/LEVY SEN CNTR - 49949 GFS MKTPLC #1915 $ 305.84 04/08/2013 65037 FOOD KITCHEN SUPPLIESPRCS/LEVY SEN CNTR - 49949 WALGREENS #4218 $ 38.93 04/08/2013 65095 OFFICE SUPPLIES 1ST AID SUPPLIES FOR OFFICEPRCS/LEVY SEN CNTR - 49949 COA AIRLINETAXES&FEES $ 22.00 04/09/2013 62295 TRAINING & TRAVEL FLIGHT FOR MAKING CITIES LIVABLE CONFERENCEPRCS/LEVY SEN CNTR - 49949 PAYPAL MAKINGCITIE $ 545.00 04/09/2013 62295 TRAINING & TRAVEL INTERNATION MAKING CITIES LIVABLE CONFERENCE REGISTRATIONPRCS/LEVY SEN CNTR - 49949 AMAZON MKTPLACE PMTS $ 119.99 04/09/2013 65110 REC PROGRAM SUPPLIES 2 WAY RADIOS FOR CUSTODIANSPRCS/LEVY SEN CNTR - 49949 AMAZON.COM $ 106.02 04/09/2013 65110 REC PROGRAM SUPPLIES HEADSETS FOR 2 WAY RADIOSPRCS/LEVY SEN CNTR - 49949 ALASKA A 02772429042294 $ 471.80 04/10/2013 62295 TRAINING & TRAVEL FLIGHT FOR MAKING CITIES LIVABLE CONFERENCEPRCS/LEVY SEN CNTR - 49949 A 1 VACUUM $ 29.49 04/11/2013 62245 OTHER EQ MAINT VACUUM REPAIR - BELTPRCS/LEVY SEN CNTR - 49949 DAVIS TRANSPORTATION L $ 320.00 04/12/2013 62507 FIELD TRIPS BUS FOR SENIOR TRIPPRCS/LEVY SEN CNTR - 49949 AMAZON MKTPLACE PMTS $ 89.99 04/12/2013 65095 OFFICE SUPPLIES RIBBON FOR CARD PRINTERPRCS/LEVY SEN CNTR - 49949 AMERICAN PACK 00 OF 00 $ 186.65 04/15/201322771 EVANSTON POLICE/FIRE FNDTN MO FILE OF LIFE SUPPLIESPRCS/LEVY SEN CNTR - 49949 PAPA JOHN'S PIZZA#1012 $ 54.48 04/15/2013 65038 FOOD ECT CAST PARTYPRCS/LEVY SEN CNTR - 49949 ROSES WHEAT FREE BAKER $ 27.75 04/15/2013 65039 FOOD ECT CAST PARTYPRCS/LEVY SEN CNTR - 49949 PAPA JOHN'S PIZZA#1012 $ 95.47 04/15/2013 65040 FOOD ECT CAST PARTYJune 10, 2013Does not include Library payments of $8,721.19Page 10 of 1867 of 708 Bank of America Credit Card Statement for the Period ending April 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/LEVY SEN CNTR - 49949THE HOME DEPOT 1902 $ 9.94 04/15/2013 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIES FOR BUILDINGPRCS/LEVY SEN CNTR - 49949 WALGREENS #3698 $ 31.62 04/15/2013 65110 REC PROGRAM SUPPLIES ECT MAKEUP SUPPLIESPRCS/LEVY SEN CNTR - 49949 BLICK ART 800 447 1892 $ 43.18 04/15/2013 65110 REC PROGRAM SUPPLIES GAFFERS TAPE FOR ECTPRCS/LEVY SEN CNTR - 49949 CERAMIC SUPPLY CHICAGO $ 174.75 04/16/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CERAMICS CLASSPRCS/LEVY SEN CNTR - 49949 THE UPS STORE 1037 $ 27.18 04/17/2013 65110 REC PROGRAM SUPPLIES SHIPPING OF ECT SCRIPTS BACK TO PUBLISHERPRCS/LEVY SEN CNTR - 49949 THE HOME DEPOT 1902 $ 14.94 04/18/2013 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIES FOR BUILDINGPRCS/LEVY SEN CNTR - 49949 JEWEL #3487 $ 25.13 04/19/2013 65041 FOOD FOOD FOR LUNCH PROGRAMPRCS/LEVY SEN CNTR - 49949 PARTY CITY #196 $ 98.24 04/19/2013 65110 REC PROGRAM SUPPLIESDECORATIONS FOR THE VOLUNTEER APPRECIATION EVENT - REIMBURSED THROUGH LSCFPRCS/LEVY SEN CNTR - 49949 NATIONAL ARTCRAFT CO $ 147.65 04/19/2013 65110 REC PROGRAM SUPPLIES CERAMIC SUPPLIESPRCS/LEVY SEN CNTR - 49949 JEWEL #3478 $ 39.90 04/19/2013 65110 REC PROGRAM SUPPLIES FLOWERS FOR VOLUNTEER APPRECIATION - REIMBURSED FROM LSCFPRCS/LEVY SEN CNTR - 49949 OLYMPIA SALES INC $ 504.49 04/25/2013 65110 REC PROGRAM SUPPLIES CARDS FOR GIFT SHOP - RESALEPRCS/NOYES CNTR - 49961 CAMP DUNCAN YMCA $ 372.75 04/01/2013 62507 FIELD TRIPS ALL DAY FIELD TRIP FOR SPRING BREAK CAMPSPRCS/NOYES CNTR - 49961 D & D FINER FOODS $ 4.18 04/01/2013 65110 REC PROGRAM SUPPLIES EARLY CHILDHOOD SUPPLIESPRCS/NOYES CNTR - 49961 OCS SOLUTIONS $ 6.95 04/02/2013 62490 OTHER PROGRAM COSTS MONTHLY WEB HOSTING FEE FOR EVANSTONARTSBUZZ.COMPRCS/NOYES CNTR - 49961 ASI AMERICANSCIENCE&SU $ 130.86 04/05/2013 65110 REC PROGRAM SUPPLIES STEAMPUNK AND PRINCESS CAMP SUPPLIESPRCS/NOYES CNTR - 49961 DOLRTREE 798 00007989 $ 35.04 04/05/2013 65110 REC PROGRAM SUPPLIES PRINCESS CAMP SUPPLIESPRCS/NOYES CNTR - 49961 PRINTING SERVICES $ 84.15 04/15/2013 62210 PRINTING PRINTING OF EXHIBITION POSTCARDS FOR NOYES GALLERYPRCS/NOYES CNTR - 49961 PLO MAGIC CABIN DOLLS $ 106.48 04/15/2013 65110 REC PROGRAM SUPPLIES ARTS CAMP SUPPLIESPRCS/NOYES CNTR - 49961 EVANSTON CHAMBER OF CO $ 210.00 04/17/2013 65042 FOOD HONOREES TABLE SEATS AT MAYOR'S AWARD FOR THE ARTS LUNCHEONPRCS/NOYES CNTR - 49961 YOUNG CHEFS ACADEMY $ 50.00 04/24/2013 62507 FIELD TRIPS DEPOSIT FOR CAMP FIELD TRIPPRCS/NOYES CNTR - 49961 THE HOME DEPOT 1902 $ 21.26 04/25/2013 65110 REC PROGRAM SUPPLIES EARLY CHILDHOOD PROGRAM SUPPLIESPRCS/PARKS FORESTRY - 49965 ARLINGTON POWER EQUIPM $ 727.23 04/01/2013 65085 MINOR EQUIPMENT AND TOOLS SPOOL OF CHAINSAW CHAIN, STREET BROOMS, LEAF RAKESPRCS/PARKS FORESTRY - 49965 LEMOI ACE HARDWARE $ 8.97 04/02/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS CC BENCH BOLTSPRCS/PARKS FORESTRY - 49965 THE HOME DEPOT 1902 $ 8.48 04/04/201365050 BUILDING MAINTENANCE MATERIAL JAMES PARK - SPRINKLERPRCS/PARKS FORESTRY - 49965 THE HOME DEPOT 1902 $ 3.47 04/04/201365050 BUILDING MAINTENANCE MATERIAL JAMES PARK - TAPEPRCS/PARKS FORESTRY - 49965 MC GLASS AND MIRROR $ 54.00 04/04/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS GLASSPRCS/PARKS FORESTRY - 49965 THE HOME DEPOT 1902 $ 29.95 04/05/201365050 BUILDING MAINTENANCE MATERIAL DOG POUNDPRCS/PARKS FORESTRY - 49965 KROMER CO. LLC $ 73.27 04/05/2013 65110 REC PROGRAM SUPPLIES PRESSURE GAUGEPRCS/PARKS FORESTRY - 49965 THE HOME DEPOT 1902 $ 32.16 04/08/201365050 BUILDING MAINTENANCE MATERIAL DOG POUNDPRCS/PARKS FORESTRY - 49965 THE HOME DEPOT 1902 $ 23.34 04/08/201365050 BUILDING MAINTENANCE MATERIAL DOG POUNDPRCS/PARKS FORESTRY - 49965 THE HOME DEPOT 1902 $ 19.95 04/08/2013 65085 MINOR EQUIP & TOOLS RECREATION - BASE PEGSPRCS/PARKS FORESTRY - 49965 BUY THE YARD INC $ 66.00 04/08/2013 65110 REC PROGRAM SUPPLIES SCREENING FOR BATTING CAGESPRCS/PARKS FORESTRY - 49965 ARLINGTON POWER EQUIPM $ 33.80 04/09/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL TRIMMER PARTSPRCS/PARKS FORESTRY - 49965 AHLBORN EQUIPMENT, INC $ 136.41 04/09/2013 65090 SAFETY EQUIPMENT SAFETY SUPPLIESPRCS/PARKS FORESTRY - 49965 BUY THE YARD INC $ 33.00 04/09/2013 65110 REC PROGRAM SUPPLIES SCREENING FOR BATTING CAGESPRCS/PARKS FORESTRY - 49965 BUY THE YARD INC $ 33.00 04/09/2013 65110 REC PROGRAM SUPPLIES SCREENING FOR BATTING CAGESPRCS/PARKS FORESTRY - 49965 BUY THE YARD INC $ 33.00 04/09/2013 65110 REC PROGRAM SUPPLIES SCREENING FOR BATTING CAGESPRCS/PARKS FORESTRY - 49965 THE HOME DEPOT 1902 $ 79.40 04/10/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS WOODPRCS/PARKS FORESTRY - 49965 THE HOME DEPOT 1902 $ 12.97 04/10/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS HOME RUN FENCEPRCS/PARKS FORESTRY - 49965 CARQUEST 01027598 $ 68.39 04/11/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL MOWER BATTERYPRCS/PARKS FORESTRY - 49965 POWER MOWER SALES $ 153.13 04/11/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL MOWER PARTSPRCS/PARKS FORESTRY - 49965 KROMER CO. LLC $ 223.87 04/11/2013 65110 REC PROGRAM SUPPLIES PRESSURE REGULATORPRCS/PARKS FORESTRY - 49965 REINDERS T&I - KEYED $ 205.36 04/12/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL MOWER PARTSPRCS/PARKS FORESTRY - 49965 RUSSO HARDWARE, INC $ 790.85 04/12/2013 65085 MINOR EQUIP & TOOLS PARKS SUPPLIESPRCS/PARKS FORESTRY - 49965 RUSSO HARDWARE, INC $ (34.95) 04/12/2013 65085 MINOR EQUIP & TOOLS PARKS SUPPLIESJune 10, 2013Does not include Library payments of $8,721.19Page 11 of 1868 of 708 Bank of America Credit Card Statement for the Period ending April 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/PARKS FORESTRY - 49965USPS 16262202033309188 $ 1.12 04/16/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL POSTAGE FOR PESTICIDE LICENSES.PRCS/PARKS FORESTRY - 49965 GANDER MOUNTAIN $ 159.99 04/16/2013 65110 REC PROGRAM SUPPLIES RECREATION - METAL DECTECTORPRCS/PARKS FORESTRY - 49965 THE HOME DEPOT 1902 $ 10.94 04/17/2013 65005 LANDSCAPE MATERIALS PARKS SUPPLIESPRCS/PARKS FORESTRY - 49965 CARQUEST 01027598 $ 28.15 04/17/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL MOWER PARTSPRCS/PARKS FORESTRY - 49965 THE HOME DEPOT 1902 $ 3.98 04/17/2013 65085 MINOR EQUIP & TOOLS PARKS SUPPLIESPRCS/PARKS FORESTRY - 49965 REINDERS T&I - KEYED $ 584.21 04/19/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL MOWER PARTSPRCS/PARKS FORESTRY - 49965 BSN SPORT SUPPLY GROUP $ 131.00 04/22/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS PARKS - TENNIS COURTSPRCS/PARKS FORESTRY - 49965 RUSSO HARDWARE, INC $ 234.00 04/22/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL SAFETY SIGNSPRCS/PARKS FORESTRY - 49965 THE HOME DEPOT 1902 $ 221.82 04/22/2013 65085 MINOR EQUIPMENT AND TOOLS PLYWOODPRCS/PARKS FORESTRY - 49965 LEMOI ACE HARDWARE $ 35.37 04/23/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS BOAT RAMP HARDWAREPRCS/PARKS FORESTRY - 49965 THE HOME DEPOT 1902 $ 7.28 04/24/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS PARKS - HOME RUN FENCEPRCS/PARKS FORESTRY - 49965 THE HOME DEPOT 1902 $ 5.99 04/24/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS PARKS - HOME RUN FENCEPRCS/PARKS FORESTRY - 49965 REINDERS T&I - KEYED $ 107.16 04/24/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL MOWER PARTSPRCS/PARKS FORESTRY - 49965 ARLINGTON POWER EQUIPM $ 152.11 04/24/2013 65085 MINOR EQUIP & TOOLS ARBORIST SUPPLIES, BAR DRESSER, BLOWER SWITCHESPRCS/PARKS FORESTRY - 49965 THE HOME DEPOT 1902 $ 6.88 04/25/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS SPRAY PAINTPRCS/PARKS FORESTRY - 49965 CARQUEST 01027598 $ 14.07 04/25/2013 65085 MINOR EQUIP & TOOLS GREASE GUN COUPLERPRCS/PARKS FORESTRY - 49965 REINDERS T&I - KEYED $ 245.91 04/26/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL MOWER PARTSPRCS/PARKS FORESTRY - 49965 REINDERS T&I - KEYED $ 297.47 04/26/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL MOWER PARTSPRCS/PARKS FORESTRY - 49965 THE HOME DEPOT 1902 $ 2.17 04/29/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS KEY TO ECOLOGY GATEPRCS/PARKS FORESTRY - 49965 RUSSO HARDWARE, INC $ 49.30 04/29/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL MOWER PARTSPRCS/PARKS FORESTRY - 49965 REINDERS T&I - KEYED $ 61.37 04/29/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL MOWER PARTSPRCS/PARKS FORESTRY - 49965 EVANSTON LUMBER $ 49.28 04/30/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS LUMBERPRCS/RBT CROWN CNTR - 49952 JEWEL #3428 $ 10.47 04/01/2013 65043 FOOD SPRING BREAK CAMP THEME DAY.PRCS/RBT CROWN CNTR - 49952 ICE SKATING INSTITUTE $ 40.00 04/03/2013 62360 MEMBERSHIP DUES JULY OPEN COMPETITION ENDORSEMENT FEEPRCS/RBT CROWN CNTR - 49952 WALGREENS #4218 $ 10.36 04/03/2013 65095 OFFICE SUPPLIES BAGGIES FOR ICE PACKS.PRCS/RBT CROWN CNTR - 49952 FOOD4LESS #0558 $ 66.67 04/04/2013 65044 FOOD AFTER SCHOOL PROGRAM SNACKS.PRCS/RBT CROWN CNTR - 49952 FOOD4LESS #0558 $ 12.88 04/04/2013 65045 FOOD AFTER SCHOOL PROGRAM SNACKS.PRCS/RBT CROWN CNTR - 49952 FOOD4LESS #0558 $ (1.47) 04/04/2013 65046 FOOD REFUNDPRCS/RBT CROWN CNTR - 49952 CITY LIGHTING PRD-STL $ 301.32 04/04/201365050 BUILDING MAINTENANCE MATERIAL LIGHT BULBS FOR VARIOUS PARTS OF THE BUILDING.PRCS/RBT CROWN CNTR - 49952 SCHWARTZHOFF CLEANERS $ 600.00 04/05/2013 65110 REC PROGRAM SUPPLIES CLEANING AND STORAGE OF ICE SHOW BACKDROP.PRCS/RBT CROWN CNTR - 49952 RMC INC $ 1,238.91 04/08/2013 62245 OTHER EQ MAINT MAINTENANCE WORK FOR COOLING TOWER.PRCS/RBT CROWN CNTR - 49952 GO BANANAS $ 35.00 04/08/2013 62507 FIELD TRIPS DEPOSIT FOR SPRING BREAK FIELD TRIP.PRCS/RBT CROWN CNTR - 49952 DOMINICKS STOR00017004 $ 49.25 04/08/2013 65047 FOOD SNACKS FOR AFTER SCHOOL PROGRAM.PRCS/RBT CROWN CNTR - 49952 THE HOME DEPOT 1902 $ 100.00 04/08/201365050 BUILDING MAINTENANCE MATERIAL RENTAL OF STEAM CLEANING MACHINE.PRCS/RBT CROWN CNTR - 49952 THE HOME DEPOT 1902 $ 19.95 04/08/201365050 BUILDING MAINTENANCE MATERIAL DUCT TAPE AND RUSTO SPRAY.PRCS/RBT CROWN CNTR - 49952 THE HOME DEPOT 1902 $ (24.10) 04/08/201365050 BUILDING MAINTENANCE MATERIAL DEPOSIT REFUND FOR STEAM CLEANING MACHINE.PRCS/RBT CROWN CNTR - 49952 ALLEGRA PRINT & IMAGIN $ 749.00 04/08/2013 65095 OFFICE SUPPLIES PRINTED ENVELOPES FOR MAILINGS.PRCS/RBT CROWN CNTR - 49952 PETSMART INC 427 $ 99.99 04/08/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CLASSROOM PETS.PRCS/RBT CROWN CNTR - 49952 PETSMART INC 427 $ 87.16 04/08/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CLASSROOM PETS.June 10, 2013Does not include Library payments of $8,721.19Page 12 of 1869 of 708 Bank of America Credit Card Statement for the Period ending April 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RBT CROWN CNTR - 49952WILMETTE BICYCLE & SPO $ 175.00 04/08/2013 65110 REC PROGRAM SUPPLIES RENTAL SKATE SHARPENINGPRCS/RBT CROWN CNTR - 49952 EVANSTON IMPRINTABLES $ 111.96 04/08/2013 65110 REC PROGRAM SUPPLIES BROOMBALL T-SHIRTSPRCS/RBT CROWN CNTR - 49952 HORIZON LAWN MAINTENAN $ 850.00 04/09/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL DASHER BOARD CLEANING FOR BOTH MAIN AND STUDIO RINK.PRCS/RBT CROWN CNTR - 49952 BECKER ARENA PRODUCTS $ 618.83 04/09/2013 65110 REC PROGRAM SUPPLIES GLASS FOR MAIN RINKPRCS/RBT CROWN CNTR - 49952 HOH WATER TECHNOLOGY $ 854.00 04/10/2013 62245 OTHER EQ MAINT CHEMICAL TREATMENT FOR COOLOING TOWER.PRCS/RBT CROWN CNTR - 49952 CINTAS 769 $ 132.30 04/10/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL CARPETED MATS AND MOP RENTAL.PRCS/RBT CROWN CNTR - 49952 ILLINOIS TIME RECORDER $ 104.06 04/10/2013 65095 OFFICE SUPPLIES TIME CARDSPRCS/RBT CROWN CNTR - 49952 THE HOME DEPOT 1902 $ 31.57 04/11/201365050 BUILDING MAINTENANCE MATERIAL ROPE, WD-40, SCREWDRIVER AND OTHER TOOLS FOR FACILITY.PRCS/RBT CROWN CNTR - 49952 RITE LOCK & SAFE $ 15.66 04/11/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL EXTRA KEYS FOR ZAMBONI MACHINE.PRCS/RBT CROWN CNTR - 49952 HOH WATER TECHNOLOGY $ 535.50 04/12/2013 62245 OTHER EQ MAINT CHEMICAL TREATMENT FOR COOLING TOWER.PRCS/RBT CROWN CNTR - 49952 GO BANANAS $ 183.79 04/12/2013 62507 FIELD TRIPS SPRING BREAK CAMP FIELD TRIP.PRCS/RBT CROWN CNTR - 49952 HOUSE OF RENTAL $ 750.00 04/15/2013 65110 REC PROGRAM SUPPLIES TABLE RENTAL FOR ANNUAL FLEA MARKET.PRCS/RBT CROWN CNTR - 49952 US TOY CO INC 2 $ 39.90 04/15/2013 65110 REC PROGRAM SUPPLIES CREATIVE PLAY SUPPLIESPRCS/RBT CROWN CNTR - 49952 WALGREENS #4218 $ 25.47 04/17/2013 65110 REC PROGRAM SUPPLIES PRESCHOOL CLASSROOM SUPPLIESPRCS/RBT CROWN CNTR - 49952 MIDWEST NEON SUPPLY CO $ 123.35 04/18/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL LEETERS FOR OUTSIDE MARQUE BOARD.PRCS/RBT CROWN CNTR - 49952 PETSMART INC 427 $ 48.36 04/18/2013 65110 REC PROGRAM SUPPLIES CLASSROOM PET SUPPLIESPRCS/RBT CROWN CNTR - 49952 WALGREENS #4218 $ 19.48 04/19/2013 65110 REC PROGRAM SUPPLIES CLASSROOM SUPPLIESPRCS/RBT CROWN CNTR - 49952 THE HOME DEPOT 1902 $ 8.80 04/19/2013 65110 REC PROGRAM SUPPLIES CRAFT PROJECT SUPPLIES FOR TAKE TWO CLASS.PRCS/RBT CROWN CNTR - 49952 WALGREENS #4218 $ 28.94 04/19/2013 65110 REC PROGRAM SUPPLIES PRESCHOOL CLASSROOM SUPPLIESPRCS/RBT CROWN CNTR - 49952 TERRY ANIMAL HOSP $ 139.16 04/22/2013 65110 REC PROGRAM SUPPLIES CLASSROOM PET CARE.PRCS/RBT CROWN CNTR - 49952 BLICK ART 800 447 1892 $ 27.23 04/22/2013 65110 REC PROGRAM SUPPLIES ARTS AND CRAFT SUPPLIESPRCS/RBT CROWN CNTR - 49952 PETSMART INC 427 $ 29.47 04/24/2013 65110 REC PROGRAM SUPPLIES CLASSROOM PET SUPPLIES.PRCS/RBT CROWN CNTR - 49952 THE HOME DEPOT 1902 $ 24.68 04/25/201365050 BUILDING MAINTENANCE MATERIAL UTILITY BLADES AND LUBRICANT.PRCS/RBT CROWN CNTR - 49952 ANDERSON LOCK CO $ 252.66 04/29/201365050 BUILDING MAINTENANCE MATERIAL COMPLETE LOCKING SYSTEM FOR TEAM ROOM DOOR.PRCS/RBT CROWN CNTR - 49952 NORTH SHORE FAUCETS $ 18.63 04/29/201365050 BUILDING MAINTENANCE MATERIAL REPAIR KITS FOR SHOWERS IN THE TEAM ROOMS.PRCS/RBT CROWN CNTR - 49952 THE HOME DEPOT 1902 $ 16.27 04/29/201365050 BUILDING MAINTENANCE MATERIAL GLUE, SMALL NAILS AND DOUBLE SIDED TAPE.PRCS/RBT CROWN CNTR - 49952 US TOY CO INC 2 $ 22.90 04/29/2013 65095 OFFICE SUPPLIES COLORED PAPER FOR FLYERSPRCS/RBT CROWN CNTR - 49952 WILMETTE BICYCLE & SPO $ 190.00 04/29/2013 65110 REC PROGRAM SUPPLIES RENTAL SKATE SHARPENINGPRCS/RBT CROWN CNTR - 49952 NORTH SHORE FAUCETS $ 116.57 04/30/201365050 BUILDING MAINTENANCE MATERIAL REPAIR KITS FOR SHOWERS IN THE TEAM ROOMS.PRCS/RBT CROWN CNTR - 49952 ECC DSS-DISC SCH SUPPL $ 98.83 04/30/2013 65110 REC PROGRAM SUPPLIES PRESCHOOL FURNITURE FOR PROGRAM.PRCS/RECREATION - 49946 WALGREENS #2619 $ 16.07 04/01/2013 65095 OFFICE SUPPLIES SUPPLIES FOR FARMERS' MARKET- WIPE BOARD, OFFICE SUPPLIESPRCS/RECREATION - 49946 ARC SERVICES/TRAINING $ 216.00 04/03/2013 62295 TRAINING & TRAVEL CERTIFICATION FEE FOR RED CROSS CPR/AED STAFF TRAININGPRCS/RECREATION - 49946 ARC SERVICES/TRAINING $ 108.00 04/03/2013 62295 TRAINING & TRAVEL CERTIFICATION FEE RED CROSS CPR/AED STAFF TRAININGPRCS/RECREATION - 49946 ARC SERVICES/TRAINING $ 81.00 04/03/2013 62295 TRAINING & TRAVEL CERTIFICATION FEE RED CROSS CPR/AED STAFF TRAININGPRCS/RECREATION - 49946 ARC SERVICES/TRAINING $ 189.00 04/03/2013 62295 TRAINING & TRAVEL CERTIFICATION FEE RED CROSS CPR/AED STAFF TRAININGPRCS/RECREATION - 49946 FARMERS MARKET COAL $ 40.00 04/03/2013 62360 MEMBERSHIP DUES MEMBERSHIP TO APPLY FOR BALL JAR GRANTPRCS/RECREATION - 49946 OFFICE DEPOT #510 $ 3.99 04/03/201365045 LICENSING/REGULATORY SUPPLIES STORAGE BOX FOR CHURCH ST BOAT PERMITSPRCS/RECREATION - 49946 WALGREENS #2619 $ 9.98 04/03/2013 65095 OFFICE SUPPLIES SUPPLIES FOR FARMERS' MARKET- WIPE BOARD AND CHALKPRCS/RECREATION - 49946 BLICK ART 800 447 1892 $ 8.99 04/08/2013 65095 OFFICE SUPPLIES ADHESIVE GLUEPRCS/RECREATION - 49946 MICHAELS #1040 $ 42.89 04/08/2013 65110 REC PROGRAM SUPPLIES MINI TOTES FOR SPUD CLUB AT THE FARMERS' MARKET- KIDS PROGRAMPRCS/RECREATION - 49946 MICHAELS #2037 $ 13.00 04/10/2013 65110 REC PROGRAM SUPPLIES MINI TOTES FOR SPUD CLUB AT THE FARMERS' MARKET- KIDS PROGRAMPRCS/RECREATION - 49946 BRUNSWICK ZONE DEERF $ 125.79 04/15/2013 62507 FIELD TRIPS FEE FOR SHOE AND BOWLING LANE RENTAL FOR BOWLING PROGRAMPRCS/RECREATION - 49946 VERMONT SYSTEMS INC $ 500.00 04/15/201364545 (IS ONLY) PERSONAL COMP SOFTWARERECREATION ON LINE SPLASH PAGE WORK FROM REGISTRATION VENDOR (REC TRAC)PRCS/RECREATION - 49946 DOMINICKS STOR00017004 $ 41.08 04/16/2013 65110 REC PROGRAM SUPPLIESBROTH, SAUCE, CHICKEN AND VEGETABLES FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATION - 49946 BEACHSTORE.COM $ 396.84 04/18/2013 62490 OTHER PROGRAM COSTS BEACH UMBRELLA FOR LAKEFRONT STAFFPRCS/RECREATION - 49946 OFFICE DEPOT #510 $ 125.83 04/19/2013 62490 OTHER PROGRAM COSTS JOB FAIR SUPPLIES MSYEPJune 10, 2013Does not include Library payments of $8,721.19Page 13 of 1870 of 708 Bank of America Credit Card Statement for the Period ending April 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RECREATION - 49946EAST BAY SIGN CO INC $ 124.50 04/19/201365045 LICENSING/REGULATORY SUPPLIES PARKING PERMITS FOR DEMPSTER LAUNCH ONLY PERMITSPRCS/RECREATION - 49946 SUBWAY 03466141 $ 315.00 04/22/2013 62490 OTHER PROGRAM COSTS LUNCH FOR VOLUNTEERS AT THE APR 20 MAYOR'S SUMMER YOUTH JOB FAIRPRCS/RECREATION - 49946 DD/BR #338026 Q35 $ 765.36 04/22/2013 62490 OTHER PROGRAM COSTS FOOD FOR JOB FAIR MSYEPPRCS/RECREATION - 49946 DOMINICKS STOR00011379 $ 61.25 04/22/2013 62490 OTHER PROGRAM COSTS FOOD FOR JOB FAIR MSYEPPRCS/RECREATION - 49946 PARTY CITY #15 $ 10.93 04/22/2013 62490 OTHER PROGRAM COSTS BALLONS JOB FAIR MSYEPPRCS/RECREATION - 49946 THE HOME DEPOT 1902 $ 17.61 04/22/2013 62490 OTHER PROGRAM COSTS SUPPLIES JOB FAIR MSYEPPRCS/RECREATION - 49946 BRUNSWICK ZONE DEERF $ 125.79 04/22/2013 62507 FIELD TRIPS FEE FOR SHOE AND BOWLING LANE RENTAL FOR BOWLING PROGRAMPRCS/RECREATION - 49946 NOYES CAFE INC $ 43.49 04/22/2013 65048 FOODLUNCH MTNG W/ C. DELLUTRI & S. GRIFFIN RE POSSIBLE WEEKDAY DOWNTOWN MARKETPRCS/RECREATION - 49946 HAYNEEDLE INC $ 219.96 04/22/2013 65110 REC PROGRAM SUPPLIES MARINE BINOCULARS FOR LAKEFRONTPRCS/RECREATION - 49946 DOMINICKS STOR00017004 $ 11.25 04/23/2013 65110 REC PROGRAM SUPPLIES RICE, CHICKEN VEGETABLES FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATION - 49946 THE LIFEGUARD STORE IN $ 586.00 04/24/2013 62245 OTHER EQ MAINT WHISTLES FOR LIFEGUARDSPRCS/RECREATION - 49946 DAVIS TRANSPORTATION L $ 375.00 04/24/201365050 BUILDING MAINTENANCE MATERIAL FEE FOR SAND TESTING OF THE CHURCH ST LAUNCHPRCS/RECREATION - 49946 DOG POOP BAGS .COM $ 638.35 04/25/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS SUPPLIES FOR DOG BEACHPRCS/RECREATION - 49946 AMAZON.COM $ 207.60 04/25/2013 65110 REC PROGRAM SUPPLIES PADDLES FOR STAND UP PADDLE BOARDSPRCS/RECREATION - 49946 BLICK ART 800 447 1892 $ 42.48 04/26/2013 65110 REC PROGRAM SUPPLIES FACE PAINT, DRAWING BOARD AND NEWSPRINT PAPERPRCS/RECREATION - 49946 BRUNSWICK ZONE DEERF $ 167.72 04/29/2013 62507 FIELD TRIPS FEE FOR SHOE AND BOWLING LANE RENTAL FOR BOWLING PROGRAMPRCS/RECREATION - 49946 DD/BR #338026 Q35 $ 35.96 04/29/2013 65049 FOOD SNACKS FOR SPECIAL OLYMPICS TRACK MEETPRCS/RECREATION - 49946 EVANSTON IMPRINTABLES $ 262.30 04/30/2013 65020 CLOTHING SHIRTS FOR TEAM AT SPECIAL OLYMPICS TRACK MEETPRCS/RECREATION - 49946 DOMINICKS STOR00017004 $ 37.52 04/30/2013 65110 REC PROGRAM SUPPLIES SAUCE, CHEESE, BREAD, SAUSAGE FOR AFTER-SCHOOL COOKING PROGRAMPRCS/YOUTH ENGAGEMENT - 49948 HOUSE OF RENTAL $ 75.65 04/01/2013 62375 RENTALS TABLECLOTHS FOR WOMEN'S DAY LUNCHEONPRCS/YOUTH ENGAGEMENT - 49948 ART.COM/ALLPOSTERS.COM $ 78.32 04/01/2013 62490 OTHER PROGRAM COSTS POSTERS FOR MASON PARK OUTPOSTPRCS/YOUTH ENGAGEMENT - 49948 ART.COM/ALLPOSTERS.COM $ (1.44) 04/02/2013 62490 OTHER PROGRAM COSTS REFUND ON POSTERPRCS/YOUTH ENGAGEMENT - 49948 GIORDANO'S OF EVANSTON $ 62.75 04/02/2013 65050 FOOD FOOD FOR PROJECT BUTTERFLY PARTICIPANTSPRCS/YOUTH ENGAGEMENT - 49948 TARGET 00009274 $ 196.26 04/08/2013 62490 OTHER PROGRAM COSTS BOARD GAMES AND PLAY STATION GAMES FOR MASON PARK OUTPOSTPRCS/YOUTH ENGAGEMENT - 49948 EVANSTON SIGNS AND GRA $ 20.00 04/11/2013 62205 ADVERTISING MAYOR'S SUMMER YOUTH EMPLOYMENT PROGRAM SIGNPRCS/YOUTH ENGAGEMENT - 49948 FEDEXOFFICE 00036053 $ 220.00 04/19/2013 62490 OTHER PROGRAM COSTSCOPIES FOR APPLICATIONS FOR MAYOR'S SUMMER YOUTH EMPLOYMENT JOB FAIRPRCS/YOUTH ENGAGEMENT - 49948 FEDEXOFFICE 00036053 $ 486.00 04/19/2013 62490 OTHER PROGRAM COSTSCOLLATED COPIES OF JOB SPECIFICATION BOOKS FOR MAYOR'S SUMMERYOUTH EMPLOYMENT PROGRAM JOB FAIRPRCS/YOUTH ENGAGEMENT - 49948 FEDEXOFFICE 00036053 $ 1.80 04/22/2013 62490 OTHER PROGRAM COSTSCOMPUTER USE TO PRINT MAYOR'S SUMMER YOUTH EMPLOYMENT SIGN FOR JOB FAIRPRCS/YOUTH ENGAGEMENT - 49948 DD/BR #338026 Q35 $ 478.04 04/26/2013 62490 OTHER PROGRAM COSTSDUNCAN DONUTS, COFFEE, AND BAGELS FOR MAYOR'S SUMMER YOUTH EMPLOYMENT JOB FAIRPRCS/YOUTH ENGAGEMENT - 49948 SUBWAY 03466141 $ 300.00 04/29/2013 62490 OTHER PROGRAM COSTSLUNCHES FOR EMPLOYERS AND VOLUNTEERS FOR MAYOR'S SUMMER YOUTH EMPLOYMENT PROGRAM JOB FAIRPRCS/YOUTH ENGAGEMENT - 49948 SAMSCLUB #6444 $ 33.95 04/29/2013 62490 OTHER PROGRAM COSTSFRUIT, BEVERAGES FOR VOLUNTEERS AND EMPLOYERS AT MAYOR'S SUMMER YOUTH EMPLOYMENT JOB FAIRPRCS/YOUTH ENGAGEMENT - 49948 FACTORY CARD OUTLET #3 $ 13.94 04/29/2013 62490 OTHER PROGRAM COSTS SUPPLIES FOR MAYOR'S SUMMER YOUTH EMPLOYMENT JOB FAIRPUBLIC WORKS/ADMIN - 50485 THE STAMP MAKER $ 63.03 04/01/2013 62360 MEMBERSHIP DUES PE CERTIFIED STAMPPUBLIC WORKS/ADMIN - 50485 FREDPRYOR CAREERTRACK $ 399.00 04/02/2013 62295 TRAINING & TRAVEL CONTINUING EDUCATION TRAININGPUBLIC WORKS/ADMIN - 50485 LEMOI ACE HARDWARE $ (5.73) 04/04/2013 65040 JANITORIAL SUPPLIES REFUNDPUBLIC WORKS/ADMIN - 50485 LEMOI ACE HARDWARE $ 54.40 04/04/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS PROJECT SUPPLIESPUBLIC WORKS/ADMIN - 50485 THE HOME DEPOT 1902 $ 664.89 04/05/2013 65085 MINOR EQUIP & TOOLS TOOLSPUBLIC WORKS/ADMIN - 50485 MIDWEST INDUSTRIAL LIG $ 576.55 04/05/2013 65515 OTHER IMPROVEMENTS INDUSTRIAL LIGHT BULBS FOR SERVICE CENTERPUBLIC WORKS/ADMIN - 50485 AMERICAN PUBLIC WORKS $ 199.00 04/08/2013 62295 TRAINING & TRAVEL DCS PW LEADERSHIP FELLOWPUBLIC WORKS/ADMIN - 50485 OFFICE DEPOT #510 $ 63.97 04/10/2013 65095 OFFICE SUPPLIES OFFICE SUPPLIESPUBLIC WORKS/ADMIN - 50485 GIORDANO'S OF EVANSTON $ 121.50 04/11/2013 62295 TRAINING & TRAVEL STAFF MEETINGPUBLIC WORKS/ADMIN - 50485 EB NUTC WORKSHOP SMAR $ 11.54 04/15/2013 62295 TRAINING & TRAVEL NUTC WORKSHOP PARKING PASSPUBLIC WORKS/ADMIN - 50485 AMERICAN PUBLIC WORKS $ 330.00 04/17/2013 62295 TRAINING & TRAVEL APWA - UPDATE SERIES REGISTRATIONPUBLIC WORKS/ADMIN - 50485 OFFICE DEPOT #510 $ 57.26 04/17/2013 65095 OFFICE SUPPLIES OFFICE SUPPLIESPUBLIC WORKS/ADMIN - 50485 LAPORT INC $ 547.93 04/19/2013 65040 JANITORIAL SUPPLIES CLEANING SUPPLIES FOR SERVICE CENTERPUBLIC WORKS/ADMIN - 50485 EVANSTON IMPRINTABLES $ 112.50 04/19/2013 65090 SAFETY EQUIPMENT FIRE WARDEN HATSPUBLIC WORKS/ADMIN - 50485 METRA OGIVIE QPS $ 8.50 04/25/2013 62295 TRAINING & TRAVEL COURT APPEARANCE FOR THE CITY - TRAVELJune 10, 2013Does not include Library payments of $8,721.19Page 14 of 1871 of 708 Bank of America Credit Card Statement for the Period ending April 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/ADMIN - 50485ALLEGRA PRINT & IMAGIN $ 615.00 04/26/2013 65115 TRAFFIC CONTROL SUPPLIES FARMERS MARKET SIGNSPUBLIC WORKS/FLEET - 49947 K&H INDUSTRIES INC $ 129.52 04/01/2013 65085 MINOR EQUIP & TOOLS EQUIPMENT RACK LIGHTING TUBEPUBLIC WORKS/FLEET - 49947 AMERICAN PUBLIC WORKS $ 195.00 04/02/2013 62295 TRAINING & TRAVEL TRAININGPUBLIC WORKS/FLEET - 49947 U-HAUL MORTON GROVE $ 199.95 04/08/2013 65060 MATERIALS TO MAINTAIN AUTOS BUMPER HITCH INSTALLPUBLIC WORKS/FLEET - 49947 UPS 1Z07F72F0396936921 $ 10.07 04/08/2013 65060 MATERIALS TO MAINTAIN AUTOS SHIPPING TO SEND PART FOR REPAIRPUBLIC WORKS/FLEET - 49947 UPS 1Z07F72F0398645938 $ 12.22 04/08/2013 65060 MATERIALS TO MAINTAIN AUTOS SHIPPING TO SEND PARTS BACKPUBLIC WORKS/FLEET - 49947 TRECAN COMBUSTION LIMI $ 151.00 04/08/2013 65060 MATERIALS TO MAINTAIN AUTOS FILL CAP GASKET #600PUBLIC WORKS/FLEET - 49947 UPS 1Z07F72F0391406940 $ 9.30 04/08/2013 65060 MATERIALS TO MAINTAIN AUTOS SHIPPING TO SEND PARTS BACKPUBLIC WORKS/FLEET - 49947 UPS 1Z07F72F0392328158 $ 9.30 04/08/2013 65060 MATERIALS TO MAINTAIN AUTOS SHIPPING TO SEND PARTS BACKPUBLIC WORKS/FLEET - 49947 UPS 1Z07F72F0397968949 $ 10.07 04/08/2013 65060 MATERIALS TO MAINTAIN AUTOS SHIPPING TO SEND PART FOR REPAIRPUBLIC WORKS/FLEET - 49947 UPS 1Z07F72F0399505953 $ 8.61 04/08/2013 65060 MATERIALS TO MAINTAIN AUTOS SHIPPING TO SEND PARTS BACKPUBLIC WORKS/FLEET - 49947 INTERNATIONAL TRANSACTION $ 1.21 04/08/2013 65060 MATERIALS TO MAINTAIN AUTOS SHIPPING CHARGE FOR FILL CAP GASKET #600PUBLIC WORKS/FLEET - 49947 LEMOI ACE HARDWARE $ 10.40 04/10/2013 65060 MATERIALS TO MAINTAIN AUTOS NUTS/BOLTS FOR VEHICLE REPAIRPUBLIC WORKS/FLEET - 49947 QUALITYTOOLSFORLESS $ 310.10 04/12/2013 65085 MINOR EQUIP & TOOLS SHOP TOOLPUBLIC WORKS/FLEET - 49947 LEMOI ACE HARDWARE $ 44.06 04/17/201365050 BUILDING MAINTENANCE MATERIAL HARDWAREPUBLIC WORKS/FLEET - 49947 FLEMING OUTDOORS $ 103.95 04/17/2013 65060 MATERIALS TO MAINTAIN AUTOS SLOW MOVING VEHICLE DECALSPUBLIC WORKS/FLEET - 49947 WW GRAINGER $ 20.67 04/18/2013 65085 MINOR EQUIPMENT AND TOOLS RECIPRICATING SAW BLADES FOR SHOPPUBLIC WORKS/FLEET - 49947 LEMOI ACE HARDWARE $ 5.00 04/22/2013 65060 MATERIALS TO MAINTAIN AUTOS NUTS/BOLTS FOR SHOP TO REPAIR VEHICLESPUBLIC WORKS/FLEET - 49947 U-HAUL MORTON GROVE $ 159.90 04/22/2013 65060 MATERIALS TO MAINTAIN AUTOS HITCH INSTALLATION ON #201PUBLIC WORKS/FLEET - 49947 U-HAUL MORTON GROVE $ 199.95 04/22/2013 65060 MATERIALS TO MAINTAIN AUTOS HITCH INSTALLATION ON #201PUBLIC WORKS/FLEET - 49947 TP TOOLS & EQUIPMENT $ 96.00 04/24/2013 65060 MATERIALS TO MAINTAIN AUTOS SAND BLASTING MATERIALPUBLIC WORKS/FLEET - 49947 WAYTEK $ 34.89 04/26/2013 65060 MATERIALS TO MAINTAIN AUTOS MINI FUSESPUBLIC WORKS/FLEET - 49947 IPASS AUTOREPLENISH #5 $ 40.00 04/29/2013 62295 TRAINING & TRAVEL IPASS POOL CARSPUBLIC WORKS/FLEET - 49947 SHOPLET.COM $ 45.89 04/29/2013 65060 MATERIALS TO MAINTAIN AUTOS GAS CARD HOLDERPUBLIC WORKS/FLEET - 49947 GEARHEAD COM LLC $ 49.73 04/29/2013 65060 MATERIALS TO MAINTAIN AUTOS R & L SIDE MIRRORS FOR VEHICLE #34PUBLIC WORKS/ST&SANITATION - 49962 MEYER LABORATORY $ 177.23 04/01/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS CLAENING MATERIALS FOR ASPHALTPUBLIC WORKS/ST&SANITATION - 49962 OBRILL COMPANY $ 165.51 04/01/2013 65085 MINOR EQUIP & TOOLS SMALL TOOLS AND SUPPLIESPUBLIC WORKS/ST&SANITATION - 49962 MEYER LABORATORY $ 548.63 04/03/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS PUSH BROOMS AND HANDLESPUBLIC WORKS/ST&SANITATION - 49962 THE HOME DEPOT 1902 $ 138.42 04/03/2013 65085 MINOR EQUIP & TOOLS BAGS & PICK STICKSPUBLIC WORKS/ST&SANITATION - 49962 OBRILL COMPANY $ 968.11 04/05/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS METAL CONCRETE FORMS & SPRAYERPUBLIC WORKS/ST&SANITATION - 49962 CITY WELDING SALES & S $ 297.00 04/05/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS PROPANE (HOT BOXES)PUBLIC WORKS/ST&SANITATION - 49962 LEMOI ACE HARDWARE $ 4.99 04/05/2013 65085 MINOR EQUIP & TOOLS VICE GRIPPUBLIC WORKS/ST&SANITATION - 49962 STANDARD PIPE $ 1,019.54 04/10/201365050 BUILDING MAINTENANCE MATERIAL PLUMBING SUPPLIES (BRINE MAKER)PUBLIC WORKS/ST&SANITATION - 49962 THE HOME DEPOT 1902 $ 179.91 04/11/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS REBAR FOR CONCRETE JOBSJune 10, 2013Does not include Library payments of $8,721.19Page 15 of 1872 of 708 Bank of America Credit Card Statement for the Period ending April 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/ST&SANITATION - 49962 WORK AREA PROTECTION $ 690.00 04/11/2013 65115 TRAFFIC CONTROL SUPPLIES TRAFFIC CONESPUBLIC WORKS/ST&SANITATION - 49962 RUSSO HARDWARE, INC $ 1,409.00 04/12/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS POWER SAW AND BLADESPUBLIC WORKS/ST&SANITATION - 49962 THE HOME DEPOT 1902 $ 127.35 04/15/2013 65085 MINOR EQUIP & TOOLS SMALL TOOLS AND SUPPLIESPUBLIC WORKS/ST&SANITATION - 49962 THE HOME DEPOT 1902 $ 227.53 04/15/2013 65085 MINOR EQUIP & TOOLS TOOLS/REPLACE TRIM HEADPUBLIC WORKS/ST&SANITATION - 49962 OFFICE DEPOT #510 $ 33.98 04/15/2013 65095 OFFICE SUPPLIES WHITE BOARDPUBLIC WORKS/ST&SANITATION - 49962 WW GRAINGER $ 180.25 04/16/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS HOSE AND REELPUBLIC WORKS/ST&SANITATION - 49962 SPAULDING MANUFACTURIN $ 386.33 04/17/2013 62235 OFFICE EQUIPMENT MAINT. PUMPPUBLIC WORKS/ST&SANITATION - 49962 MICHAEL TODD $ 454.15 04/18/2013 65115 TRAFFIC CONTROL SUPPLIES TOOLS AND TRAFFIC CONTROL DEVICESPUBLIC WORKS/ST&SANITATION - 49962 SPRAYING SYSTEMS COMPA $ 282.01 04/19/2013 65085 MINOR EQUIP & TOOLS SPRAY GUNPUBLIC WORKS/ST&SANITATION - 49962 RUSSO HARDWARE, INC $ 56.46 04/22/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS PARTS FOR STREET SAWPUBLIC WORKS/ST&SANITATION - 49962 FASTENAL COMPANY01 $ 11.10 04/22/2013 65085 MINOR EQUIP & TOOLS CABLE TIESPUBLIC WORKS/ST&SANITATION - 49962 RUSSO HARDWARE, INC $ 387.97 04/22/2013 65085 MINOR EQUIP & TOOLS KABOTA/WEED KILLERPUBLIC WORKS/ST&SANITATION - 49962 THE HOME DEPOT 1902 $ 38.23 04/29/2013 65085 MINOR EQUIP & TOOLS COMPOST TIES & SCREWSPUBLIC WORKS/TRANS - 49959 LEMOI ACE HARDWARE $ 26.68 04/08/2013 65085 MINOR EQUIP & TOOLS INSECT SPRAYPUBLIC WORKS/TRANS - 49959 BLACKBURN MANUFACTURIN $ 1,251.00 04/11/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL UTILITY MARKING PAINTPUBLIC WORKS/TRANS - 49959 VULCAN INC $ 885.00 04/11/2013 65115 TRAFFIC CONTROL SUPPLIES UTILITY MARKING PAINTPUBLIC WORKS/TRANS - 49959 FISHER EQUIPMENT $ 484.04 04/15/2013 65115 TRAFFIC CONTROL SUPPLIES WING SEALS FOR FASTENING STRAPPINGPUBLIC WORKS/TRANS - 49959 TRAFFIC CONTROL AND PR $ 350.60 04/22/2013 65115 TRAFFIC CONTROL SUPPLIES REFLECTIVE SHEETING AND LETTERS FOR SIGN FABRICATIONPUBLIC WORKS/TRANS - 49959 TRAFFIC CONTROL AND PR $ 15.00 04/22/2013 65115 TRAFFIC CONTROL SUPPLIES REFLECTIVE SHEETING AND LETTERS FOR SIGN FABRICATIONPUBLIC WORKS/TRANS - 49959 THE HOME DEPOT 1902 $ 60.66 04/29/2013 65085 MINOR EQUIP & TOOLS THREADED ROD AND CEMENTUTILITIES/ADMIN - 49958 AMERICAN PUBLIC WORKS $ 285.00 04/10/2013 62295 TRAINING & TRAVELREGISTRATION FOR APWA 2013 INTERNATIONAL PUBLIC WORKS CONGRESS & EXPOSITION.UTILITIES/ADMIN - 49958 METROPOLITAN PLANNING $ 30.00 04/15/2013 62295 TRAINING & TRAVELREGISTRATION FOR MPC ROUNDTABLE -CHANGES TO IDNR LAKE MICHIGAN ALLOCATION RULES.UTILITIES/ADMIN - 49958 NOTARY PUBLIC ASSOCIAT $ 49.00 04/15/2013 68205 PUBLIC WKS CONTINGENCIESNOTARY PUBLIC COMMISSION RENEWAL FOR THE UTILITIES DEPARTMENT EXECUTIVE SECRETARY.UTILITIES/ADMIN - 49958 METROPOLITAN PLANNING $ 30.00 04/16/2013 62295 TRAINING & TRAVELREGISTRATION FOR MPC ROUNDTABLE - TOUGH STUFF: REILIENT INFRASTRUCTURE IN A CHANGING WORLD.UTILITIES/DIST - 49955 NORTH SHORE UNIFORM IN $ 205.65 04/01/2013 65020 CLOTHING CITY UNIFORMS FOR DIVISION CHIEF.UTILITIES/DIST - 49955 WATER PRODUCTS $ 215.00 04/02/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS 24"X1.5" TAPPING SADDLE FOR 906 DAVIS STREET.UTILITIES/DIST - 49955 MID AMERCIAN WATER $ 1,438.25 04/03/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS 4", 6", AND 8" CAPS & PLUGS.UTILITIES/DIST - 49955 HD SUPPLY WATERWORKS 4 $ 90.00 04/04/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS 6" MJ GASKETS.UTILITIES/DIST - 49955 NORTH SHORE UNIFORM IN $ 39.90 04/17/2013 65020 CLOTHING CITY UNIFORM SHIRTS FOR THE ENGINEERING ASSOCIATE II.UTILITIES/DIST - 49955 NORTH SHORE UNIFORM IN $ 254.20 04/17/2013 65020 CLOTHING CITY UNIFORMS FOR THE DISTRIBUTION SUPERVISOR.UTILITIES/DIST - 49955 CASCADE FIRE EQUIPMENT $ 334.12 04/18/2013 65085 MINOR EQUIP & TOOLS HYDRANT WRENCHES.UTILITIES/DIST - 49955 BUY THE YARD INC $ 334.00 04/23/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS BLACK DIRT AND GRASS SEED.UTILITIES/FILTRATION - 49951 NEEC $ 55.00 04/01/2013 62360 MEMBERSHIP DUESBUILDING OPERATOR CERTIFICATION RENEWAL FOR THE WATER/SEWER MECHANIC.UTILITIES/FILTRATION - 49951 MARTIN MACK FIRE $ 692.60 04/02/2013 62245 OTHER EQ MAINTFIRE EXTINGUISHER ANNUAL CERTIFICATION, HYDRO TEST AND RECHARGE, AND 6 YEAR MAINTENANCE.UTILITIES/FILTRATION - 49951 QUIMEX INC $ 1,089.74 04/02/2013 65035 PETROLEUM PRODUCTS LUBE OIL - 55 GAL. DRUM, AND LUBE GREASE - 5 GAL. PAIL (2).UTILITIES/FILTRATION - 49951 MARTIN MACK FIRE $ 715.76 04/03/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL 2 - HALOTRON EXTINGUISHERS FOR THE NEW FIRE DEPARTMENT EQUIPMENT.UTILITIES/FILTRATION - 49951 HACH COMPANY $ 200.90 04/03/2013 65075 MEDICAL & LAB SUPPLIES LAMPS FOR 1720E & 4000NTU FORMAZIN FOR TURBIDIMETERS.UTILITIES/FILTRATION - 49951 FASTENAL COMPANY01 $ 413.27 04/04/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALMILWAUKEE 18V CORDLESS HAMMER DRILL KIT, 18V LED MILWAUKEE WORKLIGHT, AND HEX KEY SET.UTILITIES/FILTRATION - 49951 USA BLUE BOOK $ 715.12 04/04/2013 65075 MEDICAL & LAB SUPPLIES FLUORIDE PROBE FOR FLUORIDE ANALYSIS.UTILITIES/FILTRATION - 49951 GRAPHIC PRODUCTS INC $ 1,143.39 04/05/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL VINYL PIPE MARKING LABEL ROLLS.UTILITIES/FILTRATION - 49951 HACH COMPANY $ 672.00 04/05/2013 65075 MEDICAL & LAB SUPPLIES ANNUAL MAINTENANCE CONTRACT FOR 2100N TURBIDIMETERS.UTILITIES/FILTRATION - 49951 CINTAS CORP # 060A $ 40.58 04/08/2013 62245 OTHER EQ MAINTFILTRATION DIVISION FIRST AID CABINET SERVICE: IBUPROFEN, PAINAWAY, AND BURN RELIEF DRESSING.June 10, 2013Does not include Library payments of $8,721.19Page 16 of 1873 of 708 Bank of America Credit Card Statement for the Period ending April 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONUTILITIES/FILTRATION - 49951RUSSO HARDWARE, INC $ 189.94 04/08/2013 65005 LANDSCAPE MATERIALS MOWER, EDGER BLADES, OIL AND AIR FILTERS FOR LAWN EQUIPMENT.UTILITIES/FILTRATION - 49951 USA BLUE BOOK $ (52.97) 04/08/2013 65075 MEDICAL & LAB SUPPLIESCREDIT FOR TAX CHARGED IN ERROR FOR PREVIOUS TRANSACTION LISTED ABOVE.UTILITIES/FILTRATION - 49951 ENVIRONMENTAL RESOURCE $ 554.90 04/10/2013 65075 MEDICAL & LAB SUPPLIES STANDARDS FOR ANNUAL PERFORMANCE TESTING.UTILITIES/FILTRATION - 49951 FASTENAL COMPANY01 $ 50.10 04/11/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL STAINLESS STEEL FINE THREAD 1/2 NUTS.UTILITIES/FILTRATION - 49951 WW GRAINGER $ 556.09 04/11/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALROOF LOUVER MOTOR, V-BELT BELT AND PULLEY, ELECTRIC CONTACT CLEANSER, SANDING PADS, AND GRINDER DISCS.UTILITIES/FILTRATION - 49951 FOSTER SMITH MAIL ORDR $ 19.98 04/11/2013 65075 MEDICAL & LAB SUPPLIES SMALL WATER PUMP FOR HPC WATERBATH.UTILITIES/FILTRATION - 49951 FASTENAL COMPANY01 $ 9.95 04/12/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL HEX KEY SET METRIC.UTILITIES/FILTRATION - 49951 PTOUCHDIRECT COM $ 144.55 04/12/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL 9 - BROTHER LABELER TAPE CARTRIDGES.UTILITIES/FILTRATION - 49951 MUELLER CO LTD. $ 340.11 04/16/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALFILTER EFFLUENT VALVE ACTUATOR 5" BORE SEAL KIT (2), AND CYLINDER TUBE KIT (2).UTILITIES/FILTRATION - 49951 FASTENAL COMPANY01 $ 241.33 04/16/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL EXTENSION CORDS 50 & 100-FT. 12/3 (SJEOW) - LIGHT ENDS.UTILITIES/FILTRATION - 49951 WW GRAINGER $ 7.79 04/16/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL SCREWDRIVER.UTILITIES/FILTRATION - 49951 METROPOLITAN INDUSTRIE $ 531.53 04/17/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL AURORA PUMP SEAL KIT (2) CHLORINE BOOSTER PUMPS.UTILITIES/FILTRATION - 49951 TRI-STATE PUMP INC $ 1,253.75 04/17/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL LMI METERING PUMP (PLOYMER FEED PUMP).UTILITIES/FILTRATION - 49951 WW GRAINGER $ 94.37 04/18/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL EXHAUST FAN MOTOR 1/6 HP.UTILITIES/FILTRATION - 49951 WW GRAINGER $ 10.53 04/18/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL SCREWDRIVER.UTILITIES/FILTRATION - 49951 WW GRAINGER $ 394.51 04/18/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL EXHAUST DAMPER MOTOR, AND 3-SCREWDRIVERS.UTILITIES/FILTRATION - 49951 FULLIFE SAFETY $ 46.05 04/19/2013 65090 SAFETY EQUIPMENT FILTER CARTRIDGE FOR BREATHING AIR (SAR).UTILITIES/FILTRATION - 49951 TEST GAUGE & BACKFLOW $ 352.84 04/22/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL RPZ 1-1/2" WATTS 009 (MINUS 3 CHEM TRANS).UTILITIES/FILTRATION - 49951 FASTENAL COMPANY01 $ 48.48 04/26/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL EXTENSION CORD 50-FT. 12/3 (SJEOW).UTILITIES/PUMPING - 49964 MCMASTER-CARR $ 1,444.79 04/01/2013 65702 WATER GENERAL PLANT SWITCHGEAR SUB-ROOF UPGRADE MATERIALS.UTILITIES/PUMPING - 49964 SECURITY EQUIPMENT SUP $ 472.04 04/03/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL NEW INTERCOM SYSTEM.UTILITIES/PUMPING - 49964 PMP BUILDING PRODUCTS $ 38.53 04/03/2013 65702 WATER GENERAL PLANT SWITCHGEAR SUB-ROOF UPGRADE MATERIALS.UTILITIES/PUMPING - 49964 ANDERSON PUMP & PROCES $ 39.21 04/04/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL FILTERS FOR ANNUAL LUBE.UTILITIES/PUMPING - 49964 ANDERSON PUMP & PROCES $ 38.74 04/04/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL FILTERS FOR ANNUAL LUBE.UTILITIES/PUMPING - 49964 ANDERSON PUMP & PROCES $ 477.98 04/04/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL FILTERS FOR ANNUAL LUBE.UTILITIES/PUMPING - 49964 WAUKEGAN STEEL $ 669.60 04/04/2013 65702 WATER GENERAL PLANT WATER TRAILER SUPPLIES.UTILITIES/PUMPING - 49964 WW GRAINGER $ 307.70 04/08/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL CAULK, LIMIT SWITCHES, AND URINAL REPAIR KIT.UTILITIES/PUMPING - 49964 WW GRAINGER $ 102.11 04/08/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL STAINLESS STEEL WELDING ROD.UTILITIES/PUMPING - 49964 SIGNATURE HARDWARE $ 827.40 04/11/2013 65702 WATER GENERAL PLANT WATER TRAILER SUPPLIES.UTILITIES/PUMPING - 49964 WW GRAINGER $ 262.18 04/11/2013 65702 WATER GENERAL PLANT WATER TRAILER SUPPLIES.UTILITIES/PUMPING - 49964 WW GRAINGER $ 303.50 04/11/2013 65702 WATER GENERAL PLANT WATER TRAILER SUPPLIES.UTILITIES/PUMPING - 49964 BATTERY MART.COM $ 64.20 04/12/2013 65702 WATER GENERAL PLANT BATTERY BOXES TRAILER.UTILITIES/PUMPING - 49964 LOWES #01748 $ 390.63 04/12/2013 65702 WATER GENERAL PLANT WATER TRAILER SUPPLIES.UTILITIES/PUMPING - 49964 CHICAGO BATTERY $ 380.39 04/12/2013 65702 WATER GENERAL PLANT WATER TRAILER SUPPLIES.UTILITIES/PUMPING - 49964 TRINITY 1945 INC $ 291.00 04/15/2013 65702 WATER GENERAL PLANT WATER TRAILER SUPPLIES.UTILITIES/PUMPING - 49964 1800TOOLREPAIR.COM $ 21.74 04/16/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL REPAIR SWITCH MILWAUKEE GRINDER.UTILITIES/PUMPING - 49964 CIRCADIAN STORE $ 91.46 04/17/2013 65090 SAFETY EQUIPMENT SHIFT WORK BOOKS.UTILITIES/PUMPING - 49964 WHOLESALE MARINE $ 41.47 04/17/2013 65702 WATER GENERAL PLANT BATTERY SWITCH TRAILER.June 10, 2013Does not include Library payments of $8,721.19Page 17 of 1874 of 708 Bank of America Credit Card Statement for the Period ending April 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONUTILITIES/PUMPING - 49964ACTIVE ELECTRIC SUPPLY $ 1,071.29 04/18/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL CONDUIT AND WORE SOFT START INSTALLATION.UTILITIES/PUMPING - 49964 ODYSSEY TELECOMM INC $ 60.00 04/18/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL SPARE POWER SUPPLIES FOR THE NORTH STANDPIPE WIRELESS.UTILITIES/PUMPING - 49964 WWW.NEWEGG.COM $ 57.86 04/22/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL NETWORK SWITCH.UTILITIES/PUMPING - 49964 WWW.NEWEGG.COM $ 6.99 04/22/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL PATCH CABLES.UTILITIES/PUMPING - 49964 ELECDIRECT.COM LLC $ 104.00 04/22/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL MYERS HUBS, CRIMP TERMINALS.UTILITIES/PUMPING - 49964 SOUTHWEST WHEEL COMPAN $ 92.51 04/22/2013 65702 WATER GENERAL PLANT WATER TRAILER SUPPLIES.UTILITIES/PUMPING - 49964 1000BULBS.COM $ 134.82 04/24/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL REPLACEMENT BULBS.UTILITIES/PUMPING - 49964 MENARDS MORTON GROVE $ 130.91 04/24/2013 65702 WATER GENERAL PLANT WATER TRAILER SUPPLIES.UTILITIES/PUMPING - 49964 RELECTRIC SUPPLY COMPA $ 477.02 04/25/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL CONTACTOR COIL FOR THE #4 LOW LIFT PUMP'S STARTER.UTILITIES/PUMPING - 49964 1000BULBS.COM $ 149.70 04/25/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL REPLACEMENT BULBS.UTILITIES/PUMPING - 49964 WAUKEGAN STEEL $ 1,129.80 04/25/2013 65702 WATER GENERAL PLANT WATER TRAILER SUPPLIES.UTILITIES/PUMPING - 49964 WW GRAINGER $ 303.98 04/29/2013 65085 MINOR EQUIP & TOOLS REPLACEMENT MULTIMETER.UTILITIES/PUMPING - 49964 AUTOMATIONDIRECT COM I $ 242.00 04/30/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL POWER SUPPLIES AND FUSES FOR SKOKIE CITY HALL PRESSURE.UTILITIES/SEWER - 49944 THE HOME DEPOT 1902 $ 190.41 04/01/2013 62235 OFFICE EQUIPMENT MAINT. WASHER/DRYER PARTS.UTILITIES/SEWER - 49944 ELMERS WATER SPORTS $ 976.95 04/04/2013 62230 SVC TO MAINTAIN MAINS REPLACEMENT DIVE GEAR AND TRAINING.UTILITIES/SEWER - 49944 LEE JENSEN SALES $ 700.00 04/08/2013 62245 OTHER EQ MAINT SHORING RAMS.UTILITIES/SEWER - 49944 LEE JENSEN SALES $ 140.00 04/08/2013 62245 OTHER EQ MAINT SHORING RAM REPAIRS.UTILITIES/SEWER - 49944 LEE JENSEN SALES $ 581.09 04/08/2013 62245 OTHER EQ MAINT WINCH REPAIR.UTILITIES/SEWER - 49944 EJ EQUIPMENT, INC. $ 1,441.37 04/09/2013 62245 OTHER EQ MAINT SEWER CAMERA REPAIR PARTS.UTILITIES/SEWER - 49944 EJ EQUIPMENT, INC. $ 101.81 04/18/2013 62245 OTHER EQ MAINT SEWER CAMERA LIFT REPAIR PARTS.UTILITIES/SEWER - 49944 ELMERS WATER SPORTS $ 935.75 04/25/2013 62230 SVC TO MAINTAIN MAINS DIVE GEAR SERVICE.UTILITIES/SEWER - 49944 LEE JENSEN SALES $ 182.32 04/26/2013 62245 OTHER EQ MAINT GAS MONITOR REPAIR.UTILITIES/SEWER - 49944 AMAZON MKTPLACE PMTS $ 432.73 04/29/2013 65085 MINOR EQUIPMENT AND TOOLS 2" DISCHARGE HOSE.UTILITIES/SEWER - 49944 NSC NORTHERN SAFETY CO $ 473.65 04/29/2013 65090 SAFETY EQUIPMENT GLOVES.UTILITIES/SEWER - 49944 ELMERS WATER SPORTS $ 56.00 04/29/2013 65090 SAFETY EQUIPMENTINSPECTION OF 10 LIFE AIR TANKS.APRIL MONTHLY STATEMENT $ 126,522.47 June 10, 2013Does not include Library payments of $8,721.19Page 18 of 1875 of 708 For City Council meeting of June 10, 2013 Item A3.1 Business of the City by Motion: Contract Extension for Fire Hydrant Painting For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Utilities Director Lara Biggs, Superintendent – Construction & Field Services Subject: Approval of One-year Contract Extension for the Fire Hydrant Painting Contract (Bid No. 12-127) Date: May 30, 2013 Recommended Action: Staff recommends that City Council authorize the City Manager to execute the one-year contract extension for the Fire Hydrant Painting contract (Bid No. 12-127) to Alpha Paintworks, Inc. (6316 N. Cicero Avenue, Chicago, IL) in the amount of $27,625.00. Funding Source: Funding is provided by the Water Fund, Account 7115.62230. This operations account has a budget of $38,500 allocated for water distribution system maintenance and repair activities. Summary: Painting of fire hydrants is necessary for aesthetics and to extend life by repairing the protective coating on the metal. Last year, the City began a 5 year program to sandblast and paint all of the City fire hydrants. An attached map indicates the different areas to be painted over the 5 years. Year 1 was completed in 2012. Alpha Paintworks was awarded the contract last year. Their performance was very good. They completed the painting on schedule, and the City received no damage complaints to private property. The 2012 contract with Alpha Paintworks included a one-year contract extension. Because of their performance and their willingness to complete the work for the same unit price of $85/ fire hydrant, City staff is recommending extending the contract for one year. This year’s contract involves the sandblasting, priming and painting of 325 fire hydrants at various locations in the City. A location map is attached showing the area to be Memorandum 76 of 708 painted in 2013. All public fire hydrants older than 5 years in the geographic area indicated will be painted. Private fire hydrants will not be painted under this contract. The hydrant painting work is planned to occur June 15 through September 15. Alpha Paintworks received a waiver on the M/W/EBE goals. Attached is last year’s analysis of the M/W/EBE participation requirements for this project. Legislative History Original Fire Hydrant Painting contract (Bid No. 12-127) was approved by City Council on May 14, 2012 Attachments: Proposed Plan for Hydrant Painting 2013 Fire Hydrant Painting Map M/W/EBE Review Memorandum 77 of 708 78 of 708 N OR T H S H O R E C H A N N E L NORTH SHORE CHANNELL A K E M I C H I G A NHARRISON STMEADOW-LARK LNG L E N V IE W R D THAYER ST ARBOR LN K N O X C IRHIGHLAND AVELAWNDALE AVEPARK PL EWING AVECOLFAX ST BENNETT AVEBRADLEY PLFOS TER STST E WA R T A V E HARRISON STWALNUT AVEGREY AVEDODGE AVEDARROW AVEDEWEY AVEASHLAND AVEEMERSON ST LYONS ST MADISON STOAK AVEOAKCLARK STASBURY AVECASE ST FOSTER ST CLINTON PL LINDEN PL UNIVERSITY PL CLARK ST CLYDE AVEHINMAN AVEINGLESIDE PK GREELEYHILLSIDE LN NOYES CULVER ISABELLA ST PAYNE ST CALVIN CIR LAWNDALE AVETHAYER ST PARK PL PITNER AVELAKE STLEMAR AVEDEMPSTER STHARTREY AVEP R A I RIE A V E BROWNLIVINGSTON ST THELIN CTASHLAND AVEJACKSON AVEWESLEY AVECRAINASBURY AVESHERMAN AVECHICAGO AVEGARRETT PL MILBURN PK DEMPSTER STGROSS POINT RDPAYNE DARTMOUTH PL PROSPECT AVECOWPER AVECENTRAL ST LINCOLNWOOD DRELGIN RD WOODLAND RD PITNER AVENATHANIEL PL CHURCH ST NO YES ST RICHMOND AVEWARREN S TGREY AVEGREYHOVLAND CTBROWN AVEGR E E N B AY R DDARROW AVESOUTH BLVDDARROW AVELYONS STWOODBINE AVEJENKS ST WASHINGTON STASHLAND AVECROFT LNWESLEY AVEROSALIE ST BARTON AVELEE STRIDGE AVEOAK AVEMAPLE AVELINCOLN ST CASE PL LAKE ST CHURCH STORRINGTON AVEINGLESIDE PL FOREST AVETECH DR SHERI DAN RDHILLSIDE RD SIMPSON STHASTINGS AVEOTTO LN RIDGEWAY AVEMARCY AVEFORESTVIEW RDREESE AVEBENNETT AVEHOWARD STHARTREY AVECLEVELAN D STFOWLER AVECRAIN STPITNER AVEBROWN AVEWASHINGTON STHARTREY AVEBROWN AVEGREY AVEFLORENCE AVEASBURY AVEMONROE STST. MARK'S CTRIDGE AVEELMWOOD AVESHERMAN AVESHERMAN AVEHAMLIN ST GAFFIELD PL SHERMAN PLGREENWOOD STHINMAN AVESHERMAN AVEHAVEN ST EUCLID PARK PL JUDSON AVESOUTH BLVD LEE STJUDSON AVEMICHIGAN AVESHERI DAN SQLAKE SHORE BLVDSHERI DAN RDTHAYER ST T HAY E R CT CRAWFORD AVECOLFAX PL TRINITY CT HARTZELL ST NORMANDY PL HURD AVEMcDANIEL AVEWADE CTMARTHA LNHARTZELL ST PITNER ALYGRE ENWOO D ST M c CO R M IC K B LV D GREY AVEKEE NEY ST GREENLEAF ST B RID G E ST PAYNE ST ISABELLA ST FLORENCE AVECLEV ELAND STDEWEY AVECOLFAX TER CENTRAL ST CHANCELLOR WASHINGTON STRIDGE AVEGARNETT PL LEONARD PL BRUMMEL ST MULFORD STMAPLE AVEELG IN R D COLFAX STRIDGE AVERIDGE TER DAVIS ST LIBRARY PL DARTMOUTH PL CHICAGO AVEKEDZIE ST MAIN ST FOREST AVEA R T S C IR C L E D R ARNOLD PLSHERIDAN RDPRINCETON AVEMARCY AVEISABELLA ST LINCOLN ST THAYER ST HAWTHORNE LN LINCOLN ST COLFAX STLIVINGSTON DODGE AVEGROVE ST HARRISONBROADWAY AVECHANCELLOR ST FOSTER STJACKSONLIVINGSTON DOBSON ST HARVARD TER SOUTH BLVDRIDGE CTRIDGE AVESIMPSO N STBRYANT AVEOAKTON ST EMERSON ST MONTICELLO PL HINMAN AVEKEENEY ST GREENLEAF ST MICHIGAN AVEBURNHAM PLPRINCETONWELLINGTON CTCRAWF ORDLINCOLNWOOD DRBRU MMEL P LMcCORMICK BLVDMcDANIEL AVEMcDANIEL AVESIMPSO N ST OAKTON ST MAD ISON PLLAUREL AVEPIONEER RDPAYNE STELM AVESEWARD STBROWN AVELEE ST GREY AVEGREY AVEDOBSON STDODGE AVESE WARD STDEWEY AVEWESLEY AVEWESLEY AVEELINOR PL DAVIS STWESLEY E AS T R AIL R OAD AVE LEON PL NOYES ST GRANTGIRARD AVESEWARD STELMWOOD AVEREBA PL NOYES CTGARRISON AVESHERIDAN RD CALLAN AVEGROVE ST CALLANJUDSON AVELAKESIDE CT HAMILTON ST HAYES CLIFFORD STBERNARD PLTHAYER PARK PL CENTRAL PARK AVEGRANT STEWING AVEMcDANIEL AVECENTRAL ST HARTREY AVEFOWLER AVELELAND AVELYONS ST BRUMMEL STDEWEY AVEKEENEY S TDODGE AVEMAIN STDARROW AVEGRANT ST P R AI R IE AV E P OP L AR AVEGR E E N B AY R DMULFORD STASHLAND AVEKIRK ST WILDER STEASTWOOD AVEASHLAND AVEASBURY AVEWESLEY AVEASBURY AVEHAMPTON PKYHULL TER AUSTIN STPRATT CTRIDGE AVEBENSON AVECENTRAL ST SHERIDAN PL R OSLYN PL HOWARD STCUSTER AVEMILBURN ST SHERIDAN RDFOREST PLCAMPUS DREDGEMERE CT1200 1800 29002300200019001600400100 200 800 900 1000 1700 2100 2700 2800 500 2100 2700 340030002200160015001000500300300 1100 1200 1300 1800 1900 2300 2900 900 28002500270025007006005002400 1400 1500 1900 2200 2300 2600 350026002400180017001500120011001000800600 2500 2600 300 400 600 800 700 2800 3600230020002200130012001100700200400 1600 200 1000 380033001700900900200500 2000 1300 1600 2500 2400 370026002400210019001400100300100700 1400 1500 2200 100 1100 1700 2000 32003100210018001300140080060040000.511.520.25 Miles The City of Evanston 2013 Fire Hydrant Painting 4/3/2013 This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. HydrantPaintingContract.mxd Main Road Local Street Railroad Water City Boundary 1:31,680 1 inch = 0.5 mile 2013 Painting Contract 79 of 708 Bid No. 12-127, Fire Hydrant Painting, M/W/EBE Subcontracting Participation Waived To: Dave Stoneback, Director of Utilities From: Joseph McRae, Deputy City Manager Subject: Bid No. 12-127 Fire Hydrant Painting Date: May 3, 2012 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. Bid No. 12-127 for the fire hydrant painting contract does not afford M/W/EBE subcontracting opportunities. Therefore, a waiver is granted. Cc: Marty Lyons, Assistant City Manager/CFO Jewell Jackson, Manager of Purchasing & Contracts Memorandum 80 of 708 For City Council meeting of June 10, 2013 Item A3.2 Business of the City by Motion: 2013 50/50 Sidewalk Replacement Project For Action To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Homayoon Pirooz, P.E., Assistant Director, Public Works Rajeev Dahal, Senior Traffic Engineer Subject: Contract Award for 2013 50/50 Sidewalk Replacement Program (Bid # 13-41) Date: May 30, 2013 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract for the 2013 50/50 Sidewalk Replacement Project (Bid # 13-41) with Schroeder & Schroeder Inc. (7306 Central Park Avenue, Skokie, IL 60076) in the amount of $157,206.00. Funding Source: Funding for the City share is provided by CIP Account No. 415864.65515 in the amount of $100,000. The home owners share will be $57,206. Summary: The 50/50 Sidewalk Replacement Program provides for the replacement of sections of deteriorated sidewalk as requested by property owners. The cost of sidewalk replacement is shared between property owners and the City. The property owners pay 50% of the cost. Sidewalk sections damaged by tree roots are replaced using City funds. These improvements are performed annually throughout the City. The bid documents were prepared and sent to several potential bidders. The project was advertised in May 9th in the Chicago Tribune. The project was also published in the State Contractors Bulletin and on Demand Star. The bids were opened on May 28, 2013. Bids were submitted by Schroeder & Schroeder, Skokie, and D’Land Construction Company, Bensenville as follows: Memorandum 81 of 708 Page 2 of 2 CONTRACTOR BID PRICE Schroeder & Schroeder, Skokie, IL $157,206.00 D’Land Construction LLC, Bensenville, IL $192,186.68 The engineer’s estimate for this project is $155,948.25. The lowest responsive and responsible bid is 1% above the engineers estimate. The engineers estimate is based on last year’s prices considering price increases for inflation. The bid results are correct and in order. A copy of the bid tabulation is enclosed for your review. The low bid contractor, Schroeder & Schroeder Inc., is in compliance with the M/W/EBE goals of the City. They are satisfying their M/W/EBE goals by purchasing concrete from Ozinga Ready Mix, Inc. (an EBE Firm). The total value of the estimated M/W/EBE subcontracted work is 25% of the total contract amount. The M/W/EBE schedule and supporting documentation has been reviewed and approved by the City Manager’s office, as indicated in the attached memo. Schroeder & Schroeder Inc. has worked with the City before on similar projects and completed work on time and within budget. Attachments: Bid Tab MWEBE Memo 82 of 708 83 of 708 Bid No. 13-41, 2013 50/50 Sidewalk Replacement Program Project, M/W/EBE Compliance Approval, Schroeder & Schroeder, 6-5-13. To: Suzette Robinson, Director of Public Works From: Joseph McRae, Deputy City Manager Subject: Bid No. 13-41, Contract for 2013 50/50 Sidewalk Replacement Program Project Date: June 5, 2013 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to Bid No. 13-41, Contract for 2013 50/50 Sidewalk Replacement Program Project, Schroeder & Schroeder is found to be in initial compliance with the goal by subcontracting approximately 25% of the work to certified M/W/EBEs. Schroeder & Schroeder’s total bid is $157,206.00, they will receive 25.4% credit and will subcontract as follows: Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Ozinga Ready Mix, Inc., 2525 Oakton, Evanston, IL, 60202 Concrete $40,000.00 25.4% X Total M/W/EBE $40,000.00 25.4% Cc: Martin Lyons, Assistant City Manager/CFO Louis Gergits, Finance Manger Memorandum 84 of 708 For the City Council Meeting of May 10, 2010 Item # For City Council Meeting of June 10, 2013 Item A3.3 Business of the City by Motion: Recycle Truck Bid Award & Purchase For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Suzette Robinson, Director of Public Works Lonnie Jeschke, CPFP, Manager Fleet Services Subject: Recycle Truck Bid Award & Purchase Approval Date: May 10, 2013 Recommended Action: Staff recommends City Council approval for the purchase of one (1) 20-yard recycle truck (Bid #13-38) to R.N.O.W. Inc. (8636R W. National Avenue, West Allis Wisconsin 53327) in the amount of $233,319. Funding Source: Funding is provided by the Equipment Replacement Fund (7780.65550) which is budgeted for $2,036,733 in FY2013. Summary: The detail of the vehicle to be replaced is listed below: Division/Department Unit # Description Model Year Condition Original Purchase Price L.T.D. Repair $$’s P.W. Streets & Sanitation 713 Crane Carrier Let 2-40 with Loadmaster Body 2005 Poor $165,235.00 $121,128.00 Memorandum 85 of 708 2 The recommended replacement unit purchase: Division Unit # Replaceme nt Description Model Year Purchase Price Type of Bid Vendor P.W. Streets & Sanitation 713 Crane Carrier Let 2-40 with Loadmaster Body 2013 $233,319.00 Bid 13-38 R.N.O.W. Inc. This vehicle replacement bid specification was developed by both Fleet Services and Streets & Sanitation staff. The bid specifications were sent out to six equipment vendors by the Purchasing Division. The bid requested pricing for one unit in FY2013 and an additional purchase of two or more units in FY2014. There was only one responsive and responsible vendor to bid for Bid #13-38. The remaining five vendors did not respond to the Bid. As part of the departments due diligence process, staff followed up with the five unresponsive bidders. Below are the bidder’s explanations for not bidding on Bid #13-38: 1. Not interested. 2. Too much paperwork. 3. Not able to compete with a low entry vehicle. 4. Not able to compete with a low entry vehicle. 5. We forgot about the bid request. The replacement of this vehicle is crucial for safe, reliable, and cost effective recycling operations. This unit is equipped with the latest emissions technology such as a “selective catalytic reduction” (SCR) system which emits only harmless water vapors with no particulate matter and will be fueled by B-20 bio-diesel. There are no Evanston based businesses that can provide this type of vehicle. Attachments Attachment A, Bid Form M/W/EBE Memo 86 of 708 87 of 708 88 of 708 89 of 708 90 of 708 Bid No. 13-38, Recycle Truck Bid Award & Purchase Approval, M/W/EBE Waiver, R.N.O.W., Inc., 6-5-13. To: Suzette Robinson, Director of Public Works From: Joseph McRae, Deputy City Manager Subject: Bid 13-38, Recycle Truck Bid Award & Purchase Approval Date: June 5, 2013 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However, Bid 13-38, Recycle Truck Bid Award & Purchase Approval precludes subcontracting opportunities. Therefore, a waiver is granted. Cc: Martin Lyons, Assistant City Manager/CFO Louis Gergits, Finance Manager Memorandum 91 of 708 For City Council meeting of June 10, 2013 Item A3.4 Business of the City by Motion: Noyes Theater Seating Replacement Project For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Suzette Robinson, Director Public Works Homayoon Pirooz, PE, Assistant Director Public Works Stefanie Levine, RLA, Public Works Subject: Single Source Contract Award Recommendation to the Larson Equipment and Furniture Company for the Noyes Theater Seating Replacement Project Date: June 10, 2013 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract for the Noyes Theater Seating Replacement Project with the Larson Equipment and Furniture Company located at 403 South Vermont, Palatine, Illinois 60067 in the amount of $46,609. Funding Source: Funding is provided by the FY 2013 CIP Account No. 415668, with a total budget allocation of $160,000. Summary: The northernmost theater at the Noyes Cultural Arts Center is used throughout the year by both the Next Theatre Company (Next) and the Fleetwood-Jourdain Theatre (Fleetwood) for a wide variety of performances. The existing seating in this space is in extremely deteriorated condition and nearing the point of failure with numerous chairs exhibiting excessive wear, torn fabrics, failing mechanics and mismatched components. Additionally, the existing seating is permanently fixed which does not allow for alternate stage design and therefore limits production creativity. As a result of these issues, funding has been allocated in the CIP to replace the theater’s seating along with the theater’s aisle carpeting which is in a similar state of disrepair. In order to meet the wide ranging needs of Next and Fleetwood, staff met extensively with members of both theater groups to ascertain their preferred seating selections. During those discussions, Next directed staff to seating manufactured specifically by the Irwin Seating Company as their product of choice. As a result, staff and both theater Memorandum 92 of 708 groups worked directly with Irwin Seating’s local representative, the Larson Equipment and Furniture Company (Larson), to determine specific design requirements and specifications. After several discussions and on site meetings with Larson and all parties involved, Larson prepared and submitted a proposal to remove and replace the existing seating and aisle carpeting with new seating and aisle carpeting that meets the varied requirements of both theater groups. Additionally, Larson’s proposal incorporates removable components in several rows which will allow the theater’s stage to be customized for individual performances as well as a small number of portable chairs which can be utilized in areas designated for ADA use should patrons in wheelchairs not be in attendance. After review of this proposal by all parties, staff recommends approval of a single source purchase to the Larson Equipment and Furniture Company for a total cost of $46,609. A breakdown of CIP account 415668 is as follows: Account Summary CIP Account. No. 415668 (FY 2013) $160,000.00 Recommended award -$46,609.00 Balance Remaining $113,391.00 As this theater is heavily utilized throughout the year, the first three weeks in September are the only times available this year to perform this work. ------------------------------------------------------------------------------------- Attachments: Proposal from Larson Equipment and Furniture Company 93 of 708 94 of 708 95 of 708 For City Council meeting of June 10, 2013 Item A3.5 Business of the City by Motion: 2013 Ecology Center Greenhouse Addition Project For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Suzette Robinson, Director of Public Works Homayoon Pirooz, P.E., Assistant Director of Public Works Stefanie Levine, RLA, Senior Project Manager Public Works Subject: Additional information for the 2013 Ecology Center Greenhouse Addition Project, Bid #13-16 Date: June 10, 2013 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract for the base bid for the 2013 Ecology Center Greenhouse Addition Project with Construction Consulting & Disbursement Services, Inc. located at 900 Skokie Boulevard, Suite 100, Northbrook, Illinois 60062, in the amount of $ 175,000.00. Funding Source: FY 2013 CIP Fund Account No. 415688: $ 115,000.00 FY 2013 CIP Amendment: $ 71,988.00 Total Funding: $ 186,988.00 Summary: The following information is submitted per Council request on May 28, 2013 regarding potential award of the subject project. Condition deficiencies at the Ecology Center’s existing greenhouse are as follows: 1. The wooden structural members of the greenhouse are rotten due to extensive leaking over many years which will eventually lead to failure and possible collapse. 2. The existing glass panes are not adequately being held in place as a result of sealant and framing deterioration and could potentially fall. 3. The existing floor surface is not level with the adjacent classroom and therefore does not comply with current ADA code requirements. As a result, anyone in a wheelchair cannot currently access the space. Memorandum 96 of 708 The proposed design (produced by consultants Behles + Behles) involves replacement of the existing greenhouse with a new structure in essentially the same footprint. In order to meet the programming objectives of the Parks, Recreation and Community Services Department, the new structure is intended to function in a hybrid capacity serving both greenhouse and classroom functions. This hybrid design maximizes utilization of both the replacement structure and the adjacent classroom for the Ecology Center’s varied programs. The proposed hybrid design also reduces building maintenance as traditional greenhouse construction is substantially more susceptible to building system failures. The new design is summarized as follows: 1. Installation of new foundations and concrete floor slab set level with the adjacent classroom to meet ADA requirements. 2. Installation of new steel structural columns wrapped with wood trim to support a new timber beam and joist roof structure creating a rustic architectural style which both mimics the building’s north addition and reflects the Ecology Center’s mission. 3. Installation of masonry knee walls and thermally broken aluminum window systems with insulated low-E glazing on the south and west facades. 4. Installation of an insulated, flat roof system in place of traditional greenhouse glazing. Elimination of glazing in the roofing system will both significantly decrease maintenance (no horizontally exposed glazing components) and improve building energy performance. 5. Installation of an aluminum and glass folding partition between the existing adjacent classroom and the replacement structure in order to maximize programming flexibility. 6. Installation of new lighting in the replacement structure along with new heating and ventilation equipment. 7. Installation of a new water supply and floor drainage in the replacement structure for planting purposes. Contractor Qualifications: Bidders for this project were asked to provide references for similar work performed as a general contractor. As the project does not involve any unique or specialized construction techniques, no additional reference information or contractor qualifications were required. Reference reviews by the consultant architect were favorable, see original recommendation memorandum for additional information. ------------------------------------------------------------------------------------- Attachments: Photos of Existing Greenhouse Plans of Existing Greenhouse Plans of Proposed Greenhouse Ecology Center Green Project memo from Douglas Gaynor Regarding Programming Copy of May 28 Agenda Item to City Council 97 of 708 Ecology Center Greenhouse AdditionSouthwest Corner98 of 708 Ecology Center Greenhouse AdditionInterior99 of 708 100 of 708 101 of 708 To: Honorable Mayor and Members of the City Council From: Douglas J. Gaynor, Director, Parks, Recreation & Community Services Subject: Ecology Center Greenhouse Project Date: June 10, 2013 Request: To provide information on the proposed programming component for the Ecology Center Greenhouse project per City Council request on May 28, 2013. Discussion: The Evanston Ecology Center greenhouse and classroom space is currently used for housing animals, storage and programming and as a community center for families to enjoy. With the proposed changes to the Evanston Ecology Center greenhouse and classroom space, not only will current programs be improved, but a variety of additional programming and leisure activities can be offered to the citizens of the Evanston community. The newly constructed space will create an atmosphere that encourages hands-on exploration in nature with a focus on plants, animals and sustainability for participants of all ages. With a growing trend in sustainability and reconnecting to the natural world, the space is a unique resource for the Ecology Center. With the reconstruction the Ecology Center will be able to expand participation in current programs and activities, offer a variety of new educational programs to a large audience, strengthen partnerships and offer educational opportunities throughout the Evanston. As mentioned above, staff would continue utilizing the new space for growing plants that are used in our educational components of Ecology programs, including seed germination. Listed below are some examples of proposed new programs, which would make use of the space: Seed study for pre-school age kids Learning and plant exploration for youth Plant experimentation for Youth and Teens Turning planting into gardening for youth New Gardening techniques for adults Memorandum For City Council meeting of June 10, 2013 Item A3.5 Business of the City by Motion For Action 102 of 708 For City Council meeting of May 28, 2013 Item A3.5 Business of the City by Motion: 2013 Ecology Center Greenhouse Addition Project For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Suzette Robinson, Director of Public Works Homayoon Pirooz, P.E., Assistant Director of Public Works Stefanie Levine, RLA, Public Works Subject: Contract Award Recommendation to Construction Consulting & Disbursement Services, Inc. for the 2013 Ecology Center Greenhouse Addition Project, Bid #13-16 Date: May 28, 2013 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract for the base bid for the 2013 Ecology Center Greenhouse Addition Project with Construction Consulting & Disbursement Services, Inc. located at 900 Skokie Boulevard, Suite 100, Northbrook, Illinois 60062, in the amount of $ 175,000.00. Funding Source: FY 2013 CIP Fund Account No. 415688: $ 115,000.00 FY 2013 CIP Amendment: $ 71,988.00 Total Funding: $ 186,988.00 Summary: The existing greenhouse structure at the Ecology Center is deteriorated and is in danger of failing, bringing up a variety of safety concerns. It currently does not meet building and ADA code requirements. In order to eliminate safety concerns and provide the Ecology Center with a usable space to facilitate their programs, the existing greenhouse needs to be removed in its entirety and a new greenhouse similar in footprint will need to be constructed. The City hired Behles + Behles, an architectural consulting firm, to start performing the design work at the end of 2012. On March 14, 2013 the City issued bid documents for the project and on April 9, 2013 the City received and publicly read seven (7) bids. Bid results were as follows: Memorandum 103 of 708 After review of the bids, Builders Land, Inc., was rejected for being non-responsive to the City’s M/W/EBE goals. As a result, staff recommends that the base bid be awarded to the second lowest bidder, Construction Consulting & Disbursement Services, Inc. (CCDS) for the lump sum amount of $175,000.00. Our consultant, Behles + Behles, has checked CCDS’s references and have received favorable feedback. One reference stated that for two projects that CCDS performed for them “the communication was great and it was a very smooth process.”Construction Consulting & Disbursement Services, Inc. is in compliance with the City’s M/W/EBE goals (please see attached memorandum for additional information). A breakdown of funding for this project is as follows: Account Summary CIP Account 415688 (FY 2013)$115,000.00 CIP Amendment (FY 2013)$ 71,988.00 Encumbrances / expenditures to date*-$11,988.00 Recommended bid award -$175,000.00 Balance Remaining $0.00 * Encumbrances/expenditures to date include consultant fees for design work performed in FY 2013 and pending consultant fees for construction administrative work. Construction of this project is scheduled to begin in summer 2013. The current substantial completion deadline is October 28, 2013. ------------------------------------------------------------------------------------- Attachments: M/W/EBE Memo Contractor Total Base Bid Amount Builders Land, Inc., 2035 S. Arlington Heights Road, Suite 101-A, Arlington Heights, IL 60005 $134,099.56 Construction Consulting & Disbursement Services, Inc., 900 Skokie Boulevard, Suite 100, Northbrook, IL 60062 $175,000.00 Corebuilt Contracting, Inc., 2200 Grey Avenue, Evanston, IL 60201 $212,700.00 Kovilic Construction, 3721 N. Carnation Street, Franklin Park, IL 60131 $214,000.00 G. A. Johnson & Son, 828 Foster Street, Evanston, Illinois 60201 $223,880.00 DCM Group, Inc., 4703 W. Addison, Unit 3C, Chicago, IL 60641 $229,000.00 Roberts Construction Group, Inc., 1319 Emerson Street, Evanston, IL 60201 $295,939.01 104 of 708 Bid No. 13-16, Contract for Construction Consulting & Disbursement Services, Inc., M/W/EBE Compliance Approval, 2013 Ecology Center Greenhouse Addition Project To: Suzette Robinson, Director of Public Works From: Joseph McRae, Deputy City Manager Subject: Contract for Bid No. 13-16 Date: May 23, 2013 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to Bid No. 13-16, Contract to Construction Consulting & Disbursement Services, Inc. for the 2013 Ecology Center Greenhouse Addition Project is found to be in initial compliance with the goal because they have met the City M/W/EBE goal. Construction Consulting & Disbursement Services, Inc. for a total base bid is $175,000, and will receive 27% credit. Name of M/W/EBE Scope of Work Contract Amount %MBE WBE EBE F.E. Rooftec Roofing $20,200.00 11%X C.T Mechanical Mechanical 30,000.00 16%X Total M/W/EBE $50,200.00 27% Cc: Martin Lyons, Assistant City Manager/CFO Memorandum 105 of 708 Page 1 of 2 For City Council meeting of June 10, 2013 Item A4 Resolution 36-R-13 For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/CFO Grant Farrar, City Attorney Subject: Amendment of Grandmother Park Agreement Date: May 28, 2013 Recommended Action: Staff recommends adoption of Resolution 36-R-13 authorizing the City Manager to amend the agreement with the Grandmother Park Initiative and CorLands to allow for the construction of the new Park at 1125 Dewey through the use of local vendors in a no-bid process. Grandmother Park Initiative (GPI) has raised the required revenue needed to complete this park according to estimates reviewed by City and Grandmother Park representatives. Funding Source: Funding raised for this project is $256,971 and will be provided from: 1. $50,000 from the Economic Development Fund per the 2010 resolution. 2. $12,000 from CDBG funds as approved by the Housing and Community Development Act Committee. 3. $194,971 from GPI fund raising. Summary: In June 2010 the City approved a resolution and agreement with GPI outlining the development of a park at 1125 Dewey through a combined effort of community fund raising, grants and City funding. Over the past three years, GPI and City staff have worked to fulfill the terms of the fund raising portion of the agreement. Even though the City and GPI were unsuccessful in receiving an OSLAD grant to fund the project, GPI representatives raised enough funds to move the project forward. As noted in Exhibit B of the Memo of Understanding, the total revised project is estimated at $238,721. This estimate includes a contingency of 10% for construction costs to cover any unforeseen issues at the site, as well as $7,000 for maintenance costs for the first two years of operations. Memorandum 106 of 708 Page 2 of 2 The fund raising effort has been a tremendous community success, bringing funds from residents and businesses alike, and bringing in-kind donations as well. Exhibit A is a brief summary of the fund raising effort. Also attached is a letter from GPI regarding their fund raising efforts. To further this community effort GPI would like to complete this effort using a local Evanston firm as the General Contractor, Nature’s Perspective. Please note the following with respect to this request: 1. All City and CDBG funds are designated for the purchase of land, and are not involved with the actual construction. 2. All phases of the construction will be monitored by City staff and in effect will be approved as if this were a private development, being donated to the City once completed. Contract payments will only be made after City staff approval of each phase of construction. 3. GPI has included $2,656.63 for bonds and insurance and $1,500 for bidding costs, both of which could be avoided by proceeding with this request. Nature’s Perspective as the General Contractor would still be required to present the City with insurance documentation in the same manner as if this was a normally bid contract. 4. City staff has provided the specifications for all construction and equipment that must be used at the site to ensure park standards are met. GPI representatives will be in attendance to answer questions regarding their fundraising and involvement in the construction process itself. Legislative History Resolution 46-R-10 2010 GPI agreement ------------------------------------------------------------------------------------- Attachments: Resolution 36-R-13 Memorandum of Understanding GPI Summary Letter 107 of 708 108 of 708 109 of 708 110 of 708 111 of 708 112 of 708 113 of 708 114 of 708 115 of 708 116 of 708 117 of 708 118 of 708 119 of 708 120 of 708 www.grandmotherpark.org 1801 Crain Street, Evanston, Illinois 60202 847.475.5159 Grandmother Park Initiative Grandmother Park Initiative Board of Directors: Lorraine H. Morton, Honorary Chair Gay Riseborough, President Adam Finlayson, Treasurer Jen Goldstein, Secretary Dorothy Dare Rachel Levine Mary Trujillo MaryJo Wisniewski Barbara Eckel Advisory Board: Don Baker John J. Cahill, Sr. Julie Cutter Ellen Galland Ari Goldstein Jennifer Kalas Margaret Lurie Jill Schoenwetter Michael Slater Jenni Suvari June 1, 2013 To the Evanston City Council: It is with great pleasure and deep satisfaction that we announce the completion of our fundraising goal for Grandmother Park. We started this project four years ago with nothing more than the recognition of a need in our community. Over the past several years, our board members have worked tirelessly to make this park a reality for our neighbors and for all Evanston families. We are thrilled that this park will be a gift to the City of Evanston. Our thanks go to several individuals at the City – Stefanie Levine, Marty Lyons, our wonderful former alderman now-Judge Lionel Jean-Baptiste, our wonderful current alderman Peter Braithwaite, Paul D'Agostino, and last – but certainly not least -- Her Honor Mayor Elizabeth Tisdahl. Thanks also go to our hard-working and thoughtful, supportive City Council. We are lucky to have such intelligent, devoted public servants guiding policy in our city. We have received incredible community support, from area businesses, national, local and family foundations and well as from over 275 individuals, ranging from Evanston residents to friends on both coasts. Our Board members have been physically embraced in the neighborhood of the park! Everyone is eager for Grandmother Park to happen. We are very excited to come before you tonight for permission to begin construction! Gay Riseborough, President and the Board of Directors of Grandmother Park Initiative 121 of 708 For City Council meeting of June 10, 2013 Item A5 37-R-13: Prevailing Wage for Public Works Projects For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Louis Gergits, Finance Manager Ashley Porta, Interim Purchasing Manager Subject: Resolution 37-R-13, Resolution relating to Prevailing Wage for Public Works Projects Date: May 29, 2013 Recommended Action: Staff requests that the City Council review and approve the attached Resolution 37-R- 13, in order to comply with the provisions of the Illinois Prevailing Wage Act, 820 ILCS 130/0.01, et seq. (the “Act”). Funding Source: n/a Summary: Section 9 of the Act requires that public entities establish prevailing wages in June of every year for certain laborers, workers, and mechanics, as defined by statute. The Act requires that contractors and subcontractors pay workers covered under the Act, who are employed on public works construction projects, a wage no less than the general prevailing rate of wages (consisting of hourly cash wages plus fringe benefits) in the county where the work is performed. The Illinois Department of Labor publishes these prevailing wages by county. Attached to the resolution as Exhibit “A” is the June 2013 schedule of prevailing wages in Cook County. Alternatives: n/a ------------------------------------------------------------------------------------- Attachments: Resolution 37-R-13 Cook County Prevailing Wages for June 2013 Memorandum 122 of 708 5/29/2013 37-R-13 A RESOLUTION Relating to Prevailing Wages for Public Works Projects WHEREAS, the State of Illinois has enacted “an Act regulating wages of laborers, mechanics, and other workmen employed in any public works by the State, County, City, or any public body or any political subdivision or by anyone under contract for public works”, approved June 26, 1941, as amended, 820 ILCS 130/1-130/12 (the “Prevailing Wage Act”); and WHEREAS, the aforesaid Prevailing Wage Act requires that the City ascertain the prevailing rate of wages for laborers, mechanics, and workers engaged in the construction of public works projects for the City within City limits. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: That in accordance with, and to the extent required by 820 ILCS 130/1-130/12, the general prevailing rate of wages is hereby ascertained to be the same as the prevailing rate of wages for construction work in Cook County as determined by the Illinois Department of Labor in its compilation as of June, 2013, a copy of which is attached hereto as Exhibit A. SECTION 2: Nothing herein contained shall be construed to apply said general prevailing rate of wages as herein ascertained to any work or employment except public works construction of the City to the extent required and as defined by the Prevailing Wage Act. 123 of 708 37-R-13 SECTION 3: That a copy of the Compilation, Exhibit A, attached hereto, shall be maintained and available for public inspection in the Office of the City Clerk of the City of Evanston. SECTION 4: That the City Clerk shall mail a certified copy of the Resolution to any association of employers, association of employees, or any person who has filed or who may file their names and addresses requesting a copy of any determination stating the particular rates and the particular class of workers whose wages will be affected by such rates. SECTION 5: That the City Clerk shall file a certified copy of the adopted Resolution with both the Illinois Secretary of State and the Illinois Department of Labor. SECTION 6: That the City Clerk shall cause to be published in a newspaper of general circulation within the area a copy of this Resolution, and that such publication shall constitute notice that the Resolution is effective and that this is the determination of this public body. SECTION 7: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. ________________________ Elizabeth B. Tisdahl, Mayor Attest: Rodney Greene, City Clerk Adopted: __________________, 2013 124 of 708 37-R-13 EXHIBIT A Prevailing Rate of Wages for Construction Work in Cook County as determined by the Illinois Department of Labor in its compilation of June 2013 125 of 708 Cook County Prevailing Wage for June 2013 (See explanation of column headings at bottom of wages) Trade Name RG TYP C Base FRMAN M-F>8 OSA OSH H/W Pensn Vac Trng ==================== == === = ====== ====== ===== === === ===== ===== ===== ===== ASBESTOS ABT-GEN ALL 36.200 36.700 1.5 1.5 2.0 12.78 9.020 0.000 0.500 ASBESTOS ABT-MEC BLD 34.160 36.660 1.5 1.5 2.0 10.82 10.66 0.000 0.720 BOILERMAKER BLD 43.450 47.360 2.0 2.0 2.0 6.970 14.66 0.000 0.350 BRICK MASON BLD 40.680 44.750 1.5 1.5 2.0 9.550 12.00 0.000 0.970 CARPENTER ALL 42.520 44.520 1.5 1.5 2.0 13.29 12.75 0.000 0.630 CEMENT MASON ALL 42.350 44.350 2.0 1.5 2.0 11.21 11.40 0.000 0.320 CERAMIC TILE FNSHER BLD 34.440 0.000 2.0 1.5 2.0 9.700 6.930 0.000 0.610 COMM. ELECT. BLD 37.500 40.150 1.5 1.5 2.0 8.420 9.980 1.100 0.700 ELECTRIC PWR EQMT OP ALL 43.350 48.350 1.5 1.5 2.0 10.38 13.50 0.000 0.430 ELECTRIC PWR GRNDMAN ALL 33.810 48.350 1.5 1.5 2.0 8.090 10.53 0.000 0.330 ELECTRIC PWR LINEMAN ALL 43.350 48.350 1.5 1.5 2.0 10.38 13.50 0.000 0.430 ELECTRICIAN ALL 42.000 44.800 1.5 1.5 2.0 12.83 13.07 0.000 0.750 ELEVATOR CONSTRUCTOR BLD 49.080 55.215 2.0 2.0 2.0 11.88 12.71 3.930 0.600 FENCE ERECTOR ALL 34.840 36.840 1.5 1.5 2.0 12.86 10.67 0.000 0.300 GLAZIER BLD 39.500 41.000 1.5 2.0 2.0 11.99 14.30 0.000 0.840 HT/FROST INSULATOR BLD 45.550 48.050 1.5 1.5 2.0 10.82 11.86 0.000 0.720 IRON WORKER ALL 40.750 42.750 2.0 2.0 2.0 13.20 19.09 0.000 0.350 LABORER ALL 37.000 37.750 1.5 1.5 2.0 13.38 9.520 0.000 0.500 LATHER ALL 42.520 44.520 1.5 1.5 2.0 13.29 12.75 0.000 0.630 MACHINIST BLD 43.550 46.050 1.5 1.5 2.0 6.130 8.950 1.850 0.000 MARBLE FINISHERS ALL 29.700 0.000 1.5 1.5 2.0 9.550 11.75 0.000 0.620 MARBLE MASON BLD 39.880 43.870 1.5 1.5 2.0 9.550 11.75 0.000 0.730 MATERIAL TESTER I ALL 27.000 0.000 1.5 1.5 2.0 13.38 9.520 0.000 0.500 126 of 708 MATERIALS TESTER II ALL 32.000 0.000 1.5 1.5 2.0 13.38 9.520 0.000 0.500 MILLWRIGHT ALL 42.520 44.520 1.5 1.5 2.0 13.29 12.75 0.000 0.630 OPERATING ENGINEER BLD 1 46.100 50.100 2.0 2.0 2.0 16.60 11.05 1.900 1.250 OPERATING ENGINEER BLD 2 44.800 50.100 2.0 2.0 2.0 16.60 11.05 1.900 1.250 OPERATING ENGINEER BLD 3 42.250 50.100 2.0 2.0 2.0 16.60 11.05 1.900 1.250 OPERATING ENGINEER BLD 4 40.500 50.100 2.0 2.0 2.0 16.60 11.05 1.900 1.250 OPERATING ENGINEER BLD 5 49.850 50.100 2.0 2.0 2.0 16.60 11.05 1.900 1.250 OPERATING ENGINEER BLD 6 47.100 50.100 2.0 2.0 2.0 16.60 11.05 1.900 1.250 OPERATING ENGINEER BLD 7 49.100 50.100 2.0 2.0 2.0 16.60 11.05 1.900 1.250 OPERATING ENGINEER FLT 1 51.300 51.300 1.5 1.5 2.0 14.40 9.550 1.900 1.250 OPERATING ENGINEER FLT 2 49.800 51.300 1.5 1.5 2.0 14.40 9.550 1.900 1.250 OPERATING ENGINEER FLT 3 44.350 51.300 1.5 1.5 2.0 14.40 9.550 1.900 1.250 OPERATING ENGINEER FLT 4 36.850 51.300 1.5 1.5 2.0 14.40 9.550 1.900 1.250 OPERATING ENGINEER FLT 5 52.800 51.300 1.5 1.5 2.0 14.40 9.550 1.900 1.250 OPERATING ENGINEER HWY 1 44.300 48.300 1.5 1.5 2.0 16.60 11.05 1.900 1.250 OPERATING ENGINEER HWY 2 43.750 48.300 1.5 1.5 2.0 16.60 11.05 1.900 1.250 OPERATING ENGINEER HWY 3 41.700 48.300 1.5 1.5 2.0 16.60 11.05 1.900 1.250 OPERATING ENGINEER HWY 4 40.300 48.300 1.5 1.5 2.0 16.60 11.05 1.900 1.250 OPERATING ENGINEER HWY 5 39.100 48.300 1.5 1.5 2.0 16.60 11.05 1.900 1.250 OPERATING ENGINEER HWY 6 47.300 48.300 1.5 1.5 2.0 16.60 11.05 1.900 1.250 OPERATING ENGINEER HWY 7 45.300 48.300 1.5 1.5 2.0 16.60 11.05 1.900 1.250 ORNAMNTL IRON WORKER ALL 42.900 45.400 2.0 2.0 2.0 13.11 16.40 0.000 0.600 PAINTER ALL 40.000 44.750 1.5 1.5 1.5 9.750 11.10 0.000 0.770 PAINTER SIGNS BLD 33.920 38.090 1.5 1.5 1.5 2.600 2.710 0.000 0.000 PILEDRIVER ALL 42.520 44.520 1.5 1.5 2.0 13.29 12.75 0.000 0.630 PIPEFITTER BLD 45.050 48.050 1.5 1.5 2.0 8.460 14.85 0.000 1.780 PLASTERER BLD 40.250 42.670 1.5 1.5 2.0 10.85 10.94 0.000 0.550 PLUMBER BLD 45.000 47.000 1.5 1.5 2.0 12.53 10.06 0.000 0.880 127 of 708 ROOFER BLD 38.350 41.350 1.5 1.5 2.0 8.280 8.770 0.000 0.430 SHEETMETAL WORKER BLD 40.810 44.070 1.5 1.5 2.0 10.13 17.79 0.000 0.630 SIGN HANGER BLD 30.210 30.710 1.5 1.5 2.0 4.850 3.030 0.000 0.000 SPRINKLER FITTER BLD 49.200 51.200 1.5 1.5 2.0 10.25 8.350 0.000 0.450 STEEL ERECTOR ALL 40.750 42.750 2.0 2.0 2.0 13.20 19.09 0.000 0.350 STONE MASON BLD 40.680 44.750 1.5 1.5 2.0 9.550 12.00 0.000 0.970 TERRAZZO FINISHER BLD 35.510 0.000 1.5 1.5 2.0 9.700 9.320 0.000 0.400 TERRAZZO MASON BLD 39.370 42.370 1.5 1.5 2.0 9.700 10.66 0.000 0.550 TILE MASON BLD 41.430 45.430 2.0 1.5 2.0 9.700 8.640 0.000 0.710 TRAFFIC SAFETY WRKR HWY 28.250 29.850 1.5 1.5 2.0 4.896 4.175 0.000 0.000 TRUCK DRIVER E ALL 1 33.850 34.500 1.5 1.5 2.0 8.150 8.500 0.000 0.150 TRUCK DRIVER E ALL 2 34.100 34.500 1.5 1.5 2.0 8.150 8.500 0.000 0.150 TRUCK DRIVER E ALL 3 34.300 34.500 1.5 1.5 2.0 8.150 8.500 0.000 0.150 TRUCK DRIVER E ALL 4 34.500 34.500 1.5 1.5 2.0 8.150 8.500 0.000 0.150 TRUCK DRIVER W ALL 1 32.550 33.100 1.5 1.5 2.0 6.500 4.350 0.000 0.000 TRUCK DRIVER W ALL 2 32.700 33.100 1.5 1.5 2.0 6.500 4.350 0.000 0.000 TRUCK DRIVER W ALL 3 32.900 33.100 1.5 1.5 2.0 6.500 4.350 0.000 0.000 TRUCK DRIVER W ALL 4 33.100 33.100 1.5 1.5 2.0 6.500 4.350 0.000 0.000 TUCKPOINTER BLD 40.950 41.950 1.5 1.5 2.0 8.180 10.82 0.000 0.940 Legend: RG (Region) TYP (Trade Type - All,Highway,Building,Floating,Oil & Chip,Rivers) C (Class) Base (Base Wage Rate) FRMAN (Foreman Rate) M-F>8 (OT required for any hour greater than 8 worked each day, Mon through Fri. OSA (Overtime (OT) is required for every hour worked on Saturday) OSH (Overtime is required for every hour worked on Sunday and Holidays) H/W (Health & Welfare Insurance) Pensn (Pension) Vac (Vacation) Trng (Training) Explanations COOK COUNTY The following list is considered as those days for which holiday rates 128 of 708 of wages for work performed apply: New Years Day, Memorial Day, Fourth of July, Labor Day, Thanksgiving Day, Christmas Day and Veterans Day in some classifications/counties. Generally, any of these holidays which fall on a Sunday is celebrated on the following Monday. This then makes work performed on that Monday payable at the appropriate overtime rate for holiday pay. Common practice in a given local may alter certain days of celebration. If in doubt, please check with IDOL. TRUCK DRIVERS (WEST) - That part of the county West of Barrington Road. EXPLANATION OF CLASSES ASBESTOS - GENERAL - removal of asbestos material/mold and hazardous materials from any place in a building, including mechanical systems where those mechanical systems are to be removed. This includes the removal of asbestos materials/mold and hazardous materials from ductwork or pipes in a building when the building is to be demolished at the time or at some close future date. ASBESTOS - MECHANICAL - removal of asbestos material from mechanical systems, such as pipes, ducts, and boilers, where the mechanical systems are to remain. CERAMIC TILE FINISHER The grouting, cleaning, and polishing of all classes of tile, whether for interior or exterior purposes, all burned, glazed or unglazed products; all composition materials, granite tiles, warning detectable tiles, cement tiles, epoxy composite materials, pavers, glass, mosaics, fiberglass, and all substitute materials, for tile made in tile-like units; all mixtures in tile like form of cement, metals, and other materials that are for and intended for use as a finished floor surface, stair treads, promenade roofs, walks, walls, ceilings, swimming pools, and all other places where tile is to form a finished interior or exterior. The mixing of all setting mortars including but not limited to thin-set mortars, epoxies, wall mud, and any other sand and cement mixtures or adhesives when used in the preparation, installation, repair, or maintenance of tile and/or similar materials. The handling and unloading of all sand, cement, lime, tile, fixtures, equipment, adhesives, or any other materials to be used in the preparation, installation, repair, or maintenance of tile and/or similar materials. Ceramic Tile Finishers shall fill all joints and voids regardless of method on all tile work, particularly and especially after installation of said tile work. Application of any and all protective coverings to all types of tile installations including, but not be limited to, all soap compounds, paper products, tapes, and all polyethylene coverings, plywood, masonite, cardboard, and any new type of products that may be used to protect tile installations, Blastrac equipment, and all floor scarifying equipment used in preparing floors to receive tile. The clean up and removal of all waste and materials. All demolition of existing tile floors and walls to be re-tiled. COMMUNICATIONS ELECTRICIAN Installation, operation, inspection, maintenance, repair and service 129 of 708 of radio, television, recording, voice sound vision production and reproduction, telephone and telephone interconnect, facsimile, data apparatus, coaxial, fibre optic and wireless equipment, appliances and systems used for the transmission and reception of signals of any nature, business, domestic, commercial, education, entertainment, and residential purposes, including but not limited to, communication and telephone, electronic and sound equipment, fibre optic and data communication systems, and the performance of any task directly related to such installation or service whether at new or existing sites, such tasks to include the placing of wire and cable and electrical power conduit or other raceway work within the equipment room and pulling wire and/or cable through conduit and the installation of any incidental conduit, such that the employees covered hereby can complete any job in full. MARBLE FINISHER Loading and unloading trucks, distribution of all materials (all stone, sand, etc.), stocking of floors with material, performing all rigging for heavy work, the handling of all material that may be needed for the installation of such materials, building of scaffolding, polishing if needed, patching, waxing of material if damaged, pointing up, caulking, grouting and cleaning of marble, holding water on diamond or Carborundum blade or saw for setters cutting, use of tub saw or any other saw needed for preparation of material, drilling of holes for wires that anchor material set by setters, mixing up of molding plaster for installation of material, mixing up thin set for the installation of material, mixing up of sand to cement for the installation of material and such other work as may be required in helping a Marble Setter in the handling of all material in the erection or installation of interior marble, slate, travertine, art marble, serpentine, alberene stone, blue stone, granite and other stones (meaning as to stone any foreign or domestic materials as are specified and used in building interiors and exteriors and customarily known as stone in the trade), carrara, sanionyx, vitrolite and similar opaque glass and the laying of all marble tile, terrazzo tile, slate tile and precast tile, steps, risers treads, base, or any other materials that may be used as substitutes for any of the aforementioned materials and which are used on interior and exterior which are installed in a similar manner. MATERIAL TESTER I: Hand coring and drilling for testing of materials; field inspection of uncured concrete and asphalt. MATERIAL TESTER II: Field inspection of welds, structural steel, fireproofing, masonry, soil, facade, reinforcing steel, formwork, cured concrete, and concrete and asphalt batch plants; adjusting proportions of bituminous mixtures. OPERATING ENGINEER - BUILDING Class 1. Asphalt Plant; Asphalt Spreader; Autograde; Backhoes with Caisson Attachment; Batch Plant; Benoto (requires Two Engineers); Boiler and Throttle Valve; Caisson Rigs; Central Redi-Mix Plant; Combination Back Hoe Front End-loader Machine; Compressor and Throttle Valve; Concrete Breaker (Truck Mounted); Concrete Conveyor; Concrete 130 of 708 Conveyor (Truck Mounted); Concrete Paver Over 27E cu. ft; Concrete Paver 27E cu. ft. and Under: Concrete Placer; Concrete Placing Boom; Concrete Pump (Truck Mounted); Concrete Tower; Cranes, All; Cranes, Hammerhead; Cranes, (GCI and similar Type); Creter Crane; Spider Crane; Crusher, Stone, etc.; Derricks, All; Derricks, Traveling; Formless Curb and Gutter Machine; Grader, Elevating; Grouting Machines; Heavy Duty Self-Propelled Transporter or Prime Mover; Highlift Shovels or Front Endloader 2-1/4 yd. and over; Hoists, Elevators, outside type rack and pinion and similar machines; Hoists, One, Two and Three Drum; Hoists, Two Tugger One Floor; Hydraulic Backhoes; Hydraulic Boom Trucks; Hydro Vac (and similar equipment); Locomotives, All; Motor Patrol; Lubrication Technician; Manipulators; Pile Drivers and Skid Rig; Post Hole Digger; Pre-Stress Machine; Pump Cretes Dual Ram; Pump Cretes: Squeeze Cretes-Screw Type Pumps; Gypsum Bulker and Pump; Raised and Blind Hole Drill; Roto Mill Grinder; Scoops - Tractor Drawn; Slip-Form Paver; Straddle Buggies; Operation of Tie Back Machine; Tournapull; Tractor with Boom and Side Boom; Trenching Machines. Class 2. Boilers; Broom, All Power Propelled; Bulldozers; Concrete Mixer (Two Bag and Over); Conveyor, Portable; Forklift Trucks; Highlift Shovels or Front Endloaders under 2-1/4 yd.; Hoists, Automatic; Hoists, Inside Elevators; Hoists, Sewer Dragging Machine; Hoists, Tugger Single Drum; Laser Screed; Rock Drill (Self-Propelled); Rock Drill (Truck Mounted); Rollers, All; Steam Generators; Tractors, All; Tractor Drawn Vibratory Roller; Winch Trucks with "A" Frame. Class 3. Air Compressor; Combination Small Equipment Operator; Generators; Heaters, Mechanical; Hoists, Inside Elevators (remodeling or renovation work); Hydraulic Power Units (Pile Driving, Extracting, and Drilling); Pumps, over 3" (1 to 3 not to exceed a total of 300 ft.); Low Boys; Pumps, Well Points; Welding Machines (2 through 5); Winches, 4 Small Electric Drill Winches. Class 4. Bobcats and/or other Skid Steer Loaders; Oilers; and Brick Forklift. Class 5. Assistant Craft Foreman. Class 6. Gradall. Class 7. Mechanics; Welders. OPERATING ENGINEERS - HIGHWAY CONSTRUCTION Class 1. Asphalt Plant; Asphalt Heater and Planer Combination; Asphalt Heater Scarfire; Asphalt Spreader; Autograder/GOMACO or other similar type machines: ABG Paver; Backhoes with Caisson Attachment; Ballast Regulator; Belt Loader; Caisson Rigs; Car Dumper; Central Redi-Mix Plant; Combination Backhoe Front Endloader Machine, (1 cu. yd. Backhoe Bucket or over or with attachments); Concrete Breaker (Truck Mounted); Concrete Conveyor; Concrete Paver over 27E cu. ft.; Concrete Placer; Concrete Tube Float; Cranes, all attachments; Cranes, Tower Cranes of all types: Creter Crane: Spider Crane; Crusher, Stone, etc.; Derricks, All; Derrick Boats; Derricks, Traveling; Dredges; Elevators, Outside type Rack & Pinion and Similar Machines; Formless 131 of 708 Curb and Gutter Machine; Grader, Elevating; Grader, Motor Grader, Motor Patrol, Auto Patrol, Form Grader, Pull Grader, Subgrader; Guard Rail Post Driver Truck Mounted; Hoists, One, Two and Three Drum; Heavy Duty Self-Propelled Transporter or Prime Mover; Hydraulic Backhoes; Backhoes with shear attachments up to 40' of boom reach; Lubrication Technician; Manipulators; Mucking Machine; Pile Drivers and Skid Rig; Pre-Stress Machine; Pump Cretes Dual Ram; Rock Drill - Crawler or Skid Rig; Rock Drill - Truck Mounted; Rock/Track Tamper; Roto Mill Grinder; Slip-Form Paver; Snow Melters; Soil Test Drill Rig (Truck Mounted); Straddle Buggies; Hydraulic Telescoping Form (Tunnel); Operation of Tieback Machine; Tractor Drawn Belt Loader; Tractor Drawn Belt Loader (with attached pusher - two engineers); Tractor with Boom; Tractaire with Attachments; Traffic Barrier Transfer Machine; Trenching; Truck Mounted Concrete Pump with Boom; Raised or Blind Hole Drills (Tunnel Shaft); Underground Boring and/or Mining Machines 5 ft. in diameter and over tunnel, etc; Underground Boring and/or Mining Machines under 5 ft. in diameter; Wheel Excavator; Widener (APSCO). Class 2. Batch Plant; Bituminous Mixer; Boiler and Throttle Valve; Bulldozers; Car Loader Trailing Conveyors; Combination Backhoe Front Endloader Machine (Less than 1 cu. yd. Backhoe Bucket or over or with attachments); Compressor and Throttle Valve; Compressor, Common Receiver (3); Concrete Breaker or Hydro Hammer; Concrete Grinding Machine; Concrete Mixer or Paver 7S Series to and including 27 cu. ft.; Concrete Spreader; Concrete Curing Machine, Burlap Machine, Belting Machine and Sealing Machine; Concrete Wheel Saw; Conveyor Muck Cars (Haglund or Similar Type); Drills, All; Finishing Machine - Concrete; Highlift Shovels or Front Endloader; Hoist - Sewer Dragging Machine; Hydraulic Boom Trucks (All Attachments); Hydro-Blaster; Hydro Excavating (excluding hose work); Laser Screed; All Locomotives, Dinky; Off-Road Hauling Units (including articulating) Non Self-Loading Ejection Dump; Pump Cretes: Squeeze Cretes - Screw Type Pumps, Gypsum Bulker and Pump; Roller, Asphalt; Rotary Snow Plows; Rototiller, Seaman, etc., self-propelled; Self-Propelled Compactor; Spreader - Chip - Stone, etc.; Scraper - Single/Twin Engine/Push and Pull; Scraper - Prime Mover in Tandem (Regardless of Size); Tractors pulling attachments, Sheeps Foot, Disc, Compactor, etc.; Tug Boats. Class 3. Boilers; Brooms, All Power Propelled; Cement Supply Tender; Compressor, Common Receiver (2); Concrete Mixer (Two Bag and Over); Conveyor, Portable; Farm-Type Tractors Used for Mowing, Seeding, etc.; Forklift Trucks; Grouting Machine; Hoists, Automatic; Hoists, All Elevators; Hoists, Tugger Single Drum; Jeep Diggers; Low Boys; Pipe Jacking Machines; Post-Hole Digger; Power Saw, Concrete Power Driven; Pug Mills; Rollers, other than Asphalt; Seed and Straw Blower; Steam Generators; Stump Machine; Winch Trucks with "A" Frame; Work Boats; Tamper-Form-Motor Driven. Class 4. Air Compressor; Combination - Small Equipment Operator; Directional Boring Machine; Generators; Heaters, Mechanical; Hydraulic Power Unit (Pile Driving, Extracting, or Drilling); Light Plants, All (1 through 5); Pumps, over 3" (1 to 3 not to exceed a total of 300 ft.); Pumps, Well Points; Vacuum Trucks (excluding hose work); Welding Machines (2 through 5); Winches, 4 Small Electric Drill Winches. Class 5. SkidSteer Loader (all); Brick Forklifts; Oilers. 132 of 708 Class 6. Field Mechanics and Field Welders Class 7. Dowell Machine with Air Compressor; Gradall and machines of like nature. OPERATING ENGINEER - FLOATING Class 1. Craft Foreman; Master Mechanic; Diver/Wet Tender; Engineer; Engineer (Hydraulic Dredge). Class 2. Crane/Backhoe Operator; Boat Operator with towing endorsement; Mechanic/Welder; Assistant Engineer (Hydraulic Dredge); Leverman (Hydraulic Dredge); Diver Tender. Class 3. Deck Equipment Operator, Machineryman, Maintenance of Crane (over 50 ton capacity) or Backhoe (115,000 lbs. or more); Tug/Launch Operator; Loader/Dozer and like equipment on Barge, Breakwater Wall, Slip/Dock, or Scow, Deck Machinery, etc. Class 4. Deck Equipment Operator, Machineryman/Fireman (4 Equipment Units or More); Off Road Trucks; Deck Hand, Tug Engineer, Crane Maintenance (50 Ton Capacity and Under) or Backhoe Weighing (115,000 pounds or less); Assistant Tug Operator. Class 5. Friction or Lattice Boom Cranes. TERRAZZO FINISHER The handling of sand, cement, marble chips, and all other materials that may be used by the Mosaic Terrazzo Mechanic, and the mixing, grinding, grouting, cleaning and sealing of all Marble, Mosaic, and Terrazzo work, floors, base, stairs, and wainscoting by hand or machine, and in addition, assisting and aiding Marble, Masonic, and Terrazzo Mechanics. TRAFFIC SAFETY Work associated with barricades, horses and drums used to reduce lane usage on highway work, the installation and removal of temporary lane markings, and the installation and removal of temporary road signs. TRUCK DRIVER - BUILDING, HEAVY AND HIGHWAY CONSTRUCTION - EAST & WEST Class 1. Two or three Axle Trucks. A-frame Truck when used for transportation purposes; Air Compressors and Welding Machines, including those pulled by cars, pick-up trucks and tractors; Ambulances; Batch Gate Lockers; Batch Hopperman; Car and Truck Washers; Carry-alls; Fork Lifts and Hoisters; Helpers; Mechanics Helpers and Greasers; Oil Distributors 2-man operation; Pavement Breakers; Pole Trailer, up to 40 feet; Power Mower Tractors; Self-propelled Chip Spreader; Skipman; Slurry Trucks, 2-man operation; Slurry Truck Conveyor Operation, 2 or 3 man; Teamsters; Unskilled Dumpman; and Truck Drivers hauling warning lights, barricades, and portable toilets on the job site. Class 2. Four axle trucks; Dump Crets and Adgetors under 7 yards; 133 of 708 Dumpsters, Track Trucks, Euclids, Hug Bottom Dump Turnapulls or Turnatrailers when pulling other than self-loading equipment or similar equipment under 16 cubic yards; Mixer Trucks under 7 yards; Ready-mix Plant Hopper Operator, and Winch Trucks, 2 Axles. Class 3. Five axle trucks; Dump Crets and Adgetors 7 yards and over; Dumpsters, Track Trucks, Euclids, Hug Bottom Dump Turnatrailers or turnapulls when pulling other than self-loading equipment or similar equipment over 16 cubic yards; Explosives and/or Fission Material Trucks; Mixer Trucks 7 yards or over; Mobile Cranes while in transit; Oil Distributors, 1-man operation; Pole Trailer, over 40 feet; Pole and Expandable Trailers hauling material over 50 feet long; Slurry trucks, 1-man operation; Winch trucks, 3 axles or more; Mechanic--Truck Welder and Truck Painter. Class 4. Six axle trucks; Dual-purpose vehicles, such as mounted crane trucks with hoist and accessories; Foreman; Master Mechanic; Self-loading equipment like P.B. and trucks with scoops on the front. Other Classifications of Work: For definitions of classifications not otherwise set out, the Department generally has on file such definitions which are available. If a task to be performed is not subject to one of the classifications of pay set out, the Department will upon being contacted state which neighboring county has such a classification and provide such rate, such rate being deemed to exist by reference in this document. If no neighboring county rate applies to the task, the Department shall undertake a special determination, such special determination being then deemed to have existed under this determination. If a project requires these, or any classification not listed, please contact IDOL at 217-782-1710 for wage rates or clarifications. LANDSCAPING Landscaping work falls under the existing classifications for laborer, operating engineer and truck driver. The work performed by landscape plantsman and landscape laborer is covered by the existing classification of laborer. The work performed by landscape operators (regardless of equipment used or its size) is covered by the classifications of operating engineer. The work performed by landscape truck drivers (regardless of size of truck driven) is covered by the classifications of truck driver. 134 of 708 For City Council meeting of June 10, 2013 Item A6 Ordinance 52-O-13: Three-Way Stop at Lake Shore Blvd and Hamilton Street For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Homayoon Pirooz, P.E., Assistant Director, Public Works Rajeev Dahal, Senior Traffic Engineer Subject: Ordinance 52-O-13 Amending the City Code to Establish a Three-Way Stop at Lake Shore Blvd and Hamilton Street Date: May 21, 2013 Recommended Action: The Alderman of the Third Ward recommends the adoption of the proposed ordinance 52-O-13 by which the City Council would amend Section 10-11-5 (C), Schedule V (C) of the City Code to establish a Three-Way Stop at Lake Shore Boulevard and Hamilton Street. Funding Source: Funding is provided by the general fund budget Account No. 2670.65115, Traffic Control Supplies, which has $40,000 budgeted for FY 2013. Summary: Per City ordinance 46-0-79, Lake Shore Blvd is converted to a one-way street in the northbound direction from Lee Street to Hamilton Street from May 1st through September 29th. Do-Not-Enter signs are posted on south leg of Lake Shore Blvd at Hamilton. Currently, only Hamilton approach to the intersection is controlled with a stop sign. With the conversion to one-way, some drivers make U turns to go northbound and some others do not realize the one-way designation and continue south. During the summer months there is increased pedestrian and bicycle activity at the intersection. The Alderman of the ward has requested a three way stop sign at the intersection to address some of the operational and safety issues. As part of the Neighborhood Traffic Calming Program residents in the neighborhood can submit a petition requesting stop signs if the intersection does not meet warrants. This intersection does not meet the warrants and the Public Works Department has not received a petition for this intersection. Attachment: Ordinance 52-O-13 Memorandum 135 of 708 5/10/2013 52-O-13 AN ORDINANCE Amending Section 10-11-5(C), Schedule V(C) of the Evanston City Code, “Three-Way Stops” (Three-Way Stop at Lake Shore Boulevard and Hamilton Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That Section 10-11-5(C), Schedule V(C), “Three-Way Stops” of the Evanston City Code, 1979, as amended, is hereby further amended by adding the following: N. & S. and W. traffic at Lake Shore Boulevard and Hamilton Street SECTION 2: That the findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 3: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: That this Ordinance 52-O-13 shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 5: That if any provision of this Ordinance 52-O-13 or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of 136 of 708 52-O-13 ~2~ this Ordinance 52-O-13 that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this Ordinance 52-O-13 is severable. Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene City Clerk Approved as to form: ______________________________ W. Grant Farrar Corporation Counsel 137 of 708 For City Council meeting of June 10, 2013 Item A7 Ordinance 55-O-13: Borrowing from the IEPA Loan Program For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Director of Utilities Subject: Ordinance 55-O-13, Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Water Pollution Control Loan Program Date: May 30, 2013 Recommended Action: Staff recommends approval of Ordinance 55-O-13 authorizing the City to borrow funds from the Illinois Environmental Protection Agency (IEPA) Water Pollution Control Loan Program for the construction of the Large Diameter Sewer Rehabilitation on Central Park Avenue and Main Street / Sheridan Road. Funding Source: This ordinance authorizes the City to borrow up to $1,894,000. The debt service will be paid from the Sewer Fund. A copy of the long-term sewer fund analysis is attached that includes this loan and the debt service for repayment. Background: The City has 7.2 miles of 36-inch diameter and larger sewers that are constructed of brick or clay tile and are greater than 100 years old. The estimated cost to rehabilitate these sewers using a cured-in-place pipe (CIPP) lining process is $14.4 million. The City was successful in obtaining a $3,078,905 loan in 2012 that is funding the rehabilitation of 1.4 miles of the 7.2 miles of large diameter sewer in need of rehabilitation. Analysis: The work to be performed under this proposed project will rehabilitate approximately 1.0 mile of large diameter sewer main. The sewer mains are located on Central Park Avenue, between Park Place and Simpson Street and on Main Street / Sheridan Road, between Hinman Avenue and Edgemere Court (see attached location map) Memorandum 138 of 708 The IEPA has reviewed and approved the project, as indicated in the attached letter dated May 9, 2013, and has provided a notice of intent to issue a Categorical Exclusion from a detailed environmental review of the project. They also indicate a number of additional requirements prior to obtaining a loan commitment. Adoption of this ordinance authorizing the City to borrow the funds is one of those requirements. Legislative History: N/A Attachments: Proposed Ordinance 55-O-13 Sewer Fund analysis Location Map of Sewer Project IEPA letter dated May 9, 2013 139 of 708 140 of 708 141 of 708 142 of 708 143 of 708 144 of 708 145 of 708 146 of 708 147 of 708 148 of 708 For City Council meeting of June 10, 2013 Item A8 Ordinance 62-O-13 For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Approval of Ordinance 62-O-13, To Reduce the Number of Class B Liquor Licenses After Management Change at The Orrington Hotel Date: May 31, 2013 Recommended Action: Staff recommends City Council adoption of Ordinance 62-O-13. Funding Source: n/a Summary: Ordinance 62-O-13 amends Evanston City Code of 2012 Subsection 3-4-6-(B), as amended, to decrease the number of authorized Class B liquor licenses to seventeen (17), because of a management change at The Orrington Hotel, 1710 Orrington Ave. Dow Escondido, LLC, d/b/a Hilton Orrington submitted a Class B Liquor License Application. This ordinance withdraws the liquor license held by previous management, and companion Ordinance 63-O-13, if adopted, will increase the number of Class B liquor licenses to permit issuance of a license to Dow Escondido, LLC. Legislative History: On May 30, 2013, the Liquor Control Review Board met and recommended issuance of a Class B liquor license to Dow Escondido, LLC, d/b/a Hilton Orrington, to replace the liquor license held by previous management. Alternatives: n/a ------------------------------------------------------------------------------------- Attachments: Ordinance 62-O-13 May 30, 2013 Liquor Control Review Board Draft Minutes Memorandum 149 of 708 5/30/2013 62-O-13 AN ORDINANCE Amending City Code Subsection 3-4-6-(B) to Decrease the Number of Class B Liquor Licenses from Eighteen to Seventeen (Withdrawing Liquor License for The Orrington Hotel, 1710 Orrington Ave. After Management Change) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 3-4-6-(B) of the Evanston City Code of 2012, as amended, is hereby further amended by decreasing the number of Class B liquor licenses from eighteen (18) to seventeen (17), to read as follows: 3-5-6-(B): CLASS B licenses, which shall authorize the sale on the premises specified of alcoholic liquor only for consumption on the premises while food is available. Such licenses may be issued only to hotels or restaurants in the core area. Establishments holding Class B licenses must have some food service available when alcoholic liquor is being sold. The meanings of “hotel,” “restaurant,” and “core area” shall be as defined in Section 3-4-1 of this Chapter. The applicant for the renewal only of such licenses may elect to pay the amount herein semiannually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be four thousand three hundred dollars ($4,300.00). The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be four thousand five hundred fifteen dollars ($4,515.00). No more than eighteen (18) seventeen (17) such licenses shall be in force at any one time. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this Ordinance or application thereof to 150 of 708 62-O-13 ~2~ any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: _________________________, 2013 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 151 of 708 Page 1 of 4 MEETING MINUTES Liquor Control Board Thursday, May 30, 2013 11:00 a.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750 Members Present: Mayor Elizabeth Tisdahl, Marion Macbeth, Dick Peach, Dave Skrodzki, Byron Wilson Members Absent: None Staff Present: W. Grant Farrar, Theresa Whittington Others Present: Connie Zaio (Osco Drug); Michael Smylie (Smylie Brothers); Allison Reid (Kingston Grill); Shawn Jones (Kingston Grill); Josh Gilbert (Temperance Beer); Tom Bastian (Dow Escondido); Mike McGuigan (Dow Escondido) Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor CALL TO ORDER The Local Liquor Control Commissioner Elizabeth Tisdahl called the meeting to order at 11:00 a.m. All attendees introduced themselves and specified his/her role related to the meeting. NEW BUSINESS American Drug Stores, LLC d/b/a Osco Drug/Jewell: Connie Zaio requested an amendment to allow packaged goods store to allow for in-store liquor tastings. Osco Drug has 170 liquor licensees in the state of Illinois and only three are not allowed to offer in-store sampling. Osco utilizes registered tasting agents who are well trained in how much to offer in samples and are familiar with the State guidelines in tastings. Ms. Zaio explains that tastings are a great marketing tool and allows the consumer to try the product before purchasing. Byron Wilson agrees that it is a good marketing tool and enhances the purchasing experience for the consumer. Mayor Tisdahl requested that Osco Drug/Jewell submit tasting schedules to the City. Ms. Zaio offered that most tasting will occur Thursday through Saturday and the occasional holiday and is agreeable to submitting schedules to the City. Tasting events are typically three hours long and never in the morning. The Local Liquor Control Commissioner asked the members if there were any concerns over Ms. Zaio’s request. No concerns were voiced. The board recommends issuing an ordinance to allow for tastings to be introduced at the City Council meeting on June 24, 2013. 152 of 708 Page 2 of 4 Kingston Grill Restaurant, Inc d/b/a Kingston Grill: Allison Reid (Owner) and Shawn Jones (Attorney) requested issuance of a Class D liquor license. Mr. Reid explained to the board his intention to seek a Class D liquor license because this is a request of his customers and he feels it will improve business. Shawn Jones further explained that the restaurant is located in the Dempster/Dodge shopping center and feels more business will help revitalize the area. He goes on to state that Mr. Reid has completed all BASSET training and the restaurant is only open to 10 a.m. or 11 p.m. Marion Macbeth asked if all servers have been BASSET trained. Mr. Reid replied that they have not yet been trained. The Mayor requested that all servers get BASSET trained. Mr. Reid was in agreement. Dick Peach cautioned Mr. Reid about proximity to high school and to be diligent about underage drinkers. He also cautioned against allowing people to sit outside while drinking beer. David Skrodski questioned the timing and wondered why Mr. Reid did not apply for a liquor license when he first opened the restaurant. Mr. Reid explained that at that time he did not want to complicate the opening of his restaurant with trying to also apply for a liquor license. His desire for a liquor license is driven by customer request. The Local Liquor Control Commissioner asked the members if there were any concerns over Mr. Reid’s request. No concerns were voiced. The board recommends issuing a Class D Liquor License to be introduced at the City Council meeting on June 24, 2013. Temperance Beer Company, LLC d/b/a Temperance Beer Company: Josh Gilbert (Owner) requested issuance a Class P-1 liquor license. Josh Gilbert explained to the Board his intention to open a craft brewery and tap room in Evanston. The business will expand the manufacturing base in Evanston while also provide tax revenue through the tap room. He feels the popularity of craft breweries will bring good press to Evanston and increase its visibility. Dick Peach asked about the food that will be served. Mr. Gilbert explained that he intends to offer gourmet popcorn and other snack food such as cured meats. Mr. Peach questioned whether or not this level of food service complies with the license. Grant Farrar stated that the license would need to be revised to more clearly define the food service requirement. Mr. Farrar asked Mr. Gilbert to provide a business plan, revised menu and tasting room hours to Theresa Whittington so that the City can make sure the business plan and City Code properly align with each other. The Local Liquor Control Commissioner asked the members if there were any concerns over Mr. Gilbert’s request. No concerns were voiced. The board recommends issuing a Class P-1 Liquor License to be introduced at the City Council meeting on June 24, 2013. 153 of 708 Page 3 of 4 Dow Escondido, LLC d/b/a Hilton Orrington: Tom Bastian (Attorney) and Mike McGuigan (Site Manager) requested issuance of a Class B liquor license to Dow Escondido, LLC; new owners of the Hilton Orrington hotel. Mr. Bastian explained that he represents the purchasers and the sale is scheduled to close on June 27 th. His clients intend to run the same operation as the previous owners and retain most of the current hotel employees. The new owners will make some capital improvements to the facility. Dow Escondido manages two hotels in Rosemont and have a lot of experience in the area. The site manger will be Mike McGuigan. Mr. McGuigan is BASSET certified and has years of experience in hotel operations. The Mayor asked if all employees are BASSET trained. Mr. Bastion responded that Mr. McGuigan is certified and Dow will make sure all remaining employees serving alcohol are BASSET trained. Mr. Bastian expressed concern about timing the issuance of the license to the close of the sale and requested to be placed on the City Council agenda on June 10, 2013. Mr. Farrar acknowledged that this particular application is easier to place on an earlier agenda since it is for an already existing liquor establishment and agreed to place it on the June 10th agenda. The Local Liquor Control Commissioner asked the members if there were any concerns over Mr. Bastian’s request. No concerns were voiced. The board recommends issuing a Class B Liquor License to be introduced at the City Council meeting on June 10, 2013. Smylie Brothers Brewing Company, LLC d/b/a Smylie Bros Restaurant and Brewery: Michael Smylie (Owner) requested an amendment to the Class T liquor license to allow for free beer sampling. Mr. Smylie explained that one aspect of his business model is to sell growlers of beer on site to patrons. He explained that a growler is a half gallon jug of fresh draft beer that is sealed at the facility and intended for home consumption. He would like to offer customers free tasting samples (limited to 2 ounces) of beer to aid in their purchase decisions. Dave Skrodksi asked Mr. Smylie if he considered selling flight tastings. Mr. Smylie responded that they intend to sell flights of beer but he feels making a customer purchase and entire flight might discourage growler business. The Local Liquor Control Commissioner asked the members if there were any concerns over Mr. Smylie’s request. No concerns were voiced. The board recommends issuing an amendment to the Class T Liquor License to be introduced at the City Council meeting on June 24, 2013. The Wine Goddess: Dianna Hamman, owner of The Wine Goddess, was unable to attend the meeting. DISCUSSION ONLY ITEMS Liquor Code Rewrite: Grant Farrar asked the Liquor Board members for feedback on the draft rewrite of the liquor code. He stated that the goal was to provide some clarity and consolidation to the liquor code. Liquor classes are consolidated by retail sales/restaurants and one-off specialty licenses. With certain classes reserved for future license types. 154 of 708 Page 4 of 4 Marion Peach asked Mr. Farrar if he was satisfied that the rewrite is clear and less cumbersome that the previous version. Mr. Farrar stated that he feels it is clearer and that similar business models are grouped together in the rewrite. Certain classes are reserved for new business models. Mr. Farrar also discussed expanding the BASSET requirement to all servers. The Mayor expressed strong approval for this change. Mr. Peach wondered if alcohol tasting ought to be addressed in general in the liquor code. Mr. Farrar explained that it would require changing the underlying language with respects to refrigerated beers for certain classes. Mr. Farrar outlined his timeline for approval of the rewrite. He will present the rewrite to Administration and Public Works on June 10, 2013. He will work with the committee regarding introduction of the new ordinance. He stated that the effective date would be January 1, 2014 in order to allow him and Theresa Whittington time to conform all liquor licenses and documentation to the new city code. ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth Tisdahl, Mayor at 11:48 p.m., May 30, 2013. Respectfully Submitted, Theresa Whittington Liquor Licensing Manager, Legal Department 155 of 708 For City Council meeting of June 10, 2013 Item A9 Ordinance 63-O-13 For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Approval of Ordinance 63-O-13, Increasing the Number of Class B Liquor Licenses, Dow Escondido, LLC, d/b/a Hilton Orrington Date: May 31, 2013 Recommended Action: Staff recommends City Council adoption of Ordinance 63-O-13. Funding Source: n/a Summary: Ordinance 63-O-13 amends Evanston City Code of 2012 Subsection 3-4-6-(B), as amended, to increase the number of authorized Class B liquor licenses to eighteen (18), to permit issuance to Dow Escondido, LLC, d/b/a Hilton Orrington, 1710 Orrington Ave. Dow Escondido, LLC, d/b/a Hilton Orrington submitted a Class B Liquor License Application. Companion Ordinance 62-O-13, if adopted, withdraws the liquor license held by previous management. Legislative History: On May 30, 2013, the Liquor Control Review Board met and recommended issuance of a Class B liquor license to Dow Escondido, LLC, d/b/a Hilton Orrington, to replace the liquor license held by previous management. Alternatives: n/a ------------------------------------------------------------------------------------- Attachments: Ordinance 63-O-13 May 30, 2013 Liquor Control Review Board Draft Minutes Liquor License Application Memorandum 156 of 708 5/30/2013 63-O-13 AN ORDINANCE Amending City Code Subsection 3-4-6-(B) to Increase the Number of Class B Liquor Licenses from Seventeen to Eighteen (To Permit Liquor License Issuance to Dow Escondido, LLC d/b/a Hilton Orrington, 1710 Orrington Ave, After Management Change) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 3-4-6-(B) of the Evanston City Code of 2012, as amended, is hereby further amended by increasing the number of Class B liquor licenses from seventeen (17) to eighteen (18), to read as follows: 3-5-6-(B): CLASS B licenses, which shall authorize the sale on the premises specified of alcoholic liquor only for consumption on the premises while food is available. Such licenses may be issued only to hotels or restaurants in the core area. Establishments holding Class B licenses must have some food service available when alcoholic liquor is being sold. The meanings of “hotel,” “restaurant,” and “core area” shall be as defined in Section 3-4-1 of this Chapter. The applicant for the renewal only of such licenses may elect to pay the amount herein semiannually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be four thousand three hundred dollars ($4,300.00). The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be four thousand five hundred fifteen dollars ($4,515.00). No more than seventeen (17) eighteen (18) such licenses shall be in force at any one time. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this Ordinance or application thereof to 157 of 708 63-O-13 ~2~ any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: _________________________, 2013 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 158 of 708 Page 1 of 4 MEETING MINUTES Liquor Control Board Thursday, May 30, 2013 11:00 a.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750 Members Present: Mayor Elizabeth Tisdahl, Marion Macbeth, Dick Peach, Dave Skrodzki, Byron Wilson Members Absent: None Staff Present: W. Grant Farrar, Theresa Whittington Others Present: Connie Zaio (Osco Drug); Michael Smylie (Smylie Brothers); Allison Reid (Kingston Grill); Shawn Jones (Kingston Grill); Josh Gilbert (Temperance Beer); Tom Bastian (Dow Escondido); Mike McGuigan (Dow Escondido) Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor CALL TO ORDER The Local Liquor Control Commissioner Elizabeth Tisdahl called the meeting to order at 11:00 a.m. All attendees introduced themselves and specified his/her role related to the meeting. NEW BUSINESS American Drug Stores, LLC d/b/a Osco Drug/Jewell: Connie Zaio requested an amendment to allow packaged goods store to allow for in-store liquor tastings. Osco Drug has 170 liquor licensees in the state of Illinois and only three are not allowed to offer in-store sampling. Osco utilizes registered tasting agents who are well trained in how much to offer in samples and are familiar with the State guidelines in tastings. Ms. Zaio explains that tastings are a great marketing tool and allows the consumer to try the product before purchasing. Byron Wilson agrees that it is a good marketing tool and enhances the purchasing experience for the consumer. Mayor Tisdahl requested that Osco Drug/Jewell submit tasting schedules to the City. Ms. Zaio offered that most tasting will occur Thursday through Saturday and the occasional holiday and is agreeable to submitting schedules to the City. Tasting events are typically three hours long and never in the morning. The Local Liquor Control Commissioner asked the members if there were any concerns over Ms. Zaio’s request. No concerns were voiced. The board recommends issuing an ordinance to allow for tastings to be introduced at the City Council meeting on June 24, 2013. 159 of 708 Page 2 of 4 Kingston Grill Restaurant, Inc d/b/a Kingston Grill: Allison Reid (Owner) and Shawn Jones (Attorney) requested issuance of a Class D liquor license. Mr. Reid explained to the board his intention to seek a Class D liquor license because this is a request of his customers and he feels it will improve business. Shawn Jones further explained that the restaurant is located in the Dempster/Dodge shopping center and feels more business will help revitalize the area. He goes on to state that Mr. Reid has completed all BASSET training and the restaurant is only open to 10 a.m. or 11 p.m. Marion Macbeth asked if all servers have been BASSET trained. Mr. Reid replied that they have not yet been trained. The Mayor requested that all servers get BASSET trained. Mr. Reid was in agreement. Dick Peach cautioned Mr. Reid about proximity to high school and to be diligent about underage drinkers. He also cautioned against allowing people to sit outside while drinking beer. David Skrodski questioned the timing and wondered why Mr. Reid did not apply for a liquor license when he first opened the restaurant. Mr. Reid explained that at that time he did not want to complicate the opening of his restaurant with trying to also apply for a liquor license. His desire for a liquor license is driven by customer request. The Local Liquor Control Commissioner asked the members if there were any concerns over Mr. Reid’s request. No concerns were voiced. The board recommends issuing a Class D Liquor License to be introduced at the City Council meeting on June 24, 2013. Temperance Beer Company, LLC d/b/a Temperance Beer Company: Josh Gilbert (Owner) requested issuance a Class P-1 liquor license. Josh Gilbert explained to the Board his intention to open a craft brewery and tap room in Evanston. The business will expand the manufacturing base in Evanston while also provide tax revenue through the tap room. He feels the popularity of craft breweries will bring good press to Evanston and increase its visibility. Dick Peach asked about the food that will be served. Mr. Gilbert explained that he intends to offer gourmet popcorn and other snack food such as cured meats. Mr. Peach questioned whether or not this level of food service complies with the license. Grant Farrar stated that the license would need to be revised to more clearly define the food service requirement. Mr. Farrar asked Mr. Gilbert to provide a business plan, revised menu and tasting room hours to Theresa Whittington so that the City can make sure the business plan and City Code properly align with each other. The Local Liquor Control Commissioner asked the members if there were any concerns over Mr. Gilbert’s request. No concerns were voiced. The board recommends issuing a Class P-1 Liquor License to be introduced at the City Council meeting on June 24, 2013. 160 of 708 Page 3 of 4 Dow Escondido, LLC d/b/a Hilton Orrington: Tom Bastian (Attorney) and Mike McGuigan (Site Manager) requested issuance of a Class B liquor license to Dow Escondido, LLC; new owners of the Hilton Orrington hotel. Mr. Bastian explained that he represents the purchasers and the sale is scheduled to close on June 27 th. His clients intend to run the same operation as the previous owners and retain most of the current hotel employees. The new owners will make some capital improvements to the facility. Dow Escondido manages two hotels in Rosemont and have a lot of experience in the area. The site manger will be Mike McGuigan. Mr. McGuigan is BASSET certified and has years of experience in hotel operations. The Mayor asked if all employees are BASSET trained. Mr. Bastion responded that Mr. McGuigan is certified and Dow will make sure all remaining employees serving alcohol are BASSET trained. Mr. Bastian expressed concern about timing the issuance of the license to the close of the sale and requested to be placed on the City Council agenda on June 10, 2013. Mr. Farrar acknowledged that this particular application is easier to place on an earlier agenda since it is for an already existing liquor establishment and agreed to place it on the June 10th agenda. The Local Liquor Control Commissioner asked the members if there were any concerns over Mr. Bastian’s request. No concerns were voiced. The board recommends issuing a Class B Liquor License to be introduced at the City Council meeting on June 10, 2013. Smylie Brothers Brewing Company, LLC d/b/a Smylie Bros Restaurant and Brewery: Michael Smylie (Owner) requested an amendment to the Class T liquor license to allow for free beer sampling. Mr. Smylie explained that one aspect of his business model is to sell growlers of beer on site to patrons. He explained that a growler is a half gallon jug of fresh draft beer that is sealed at the facility and intended for home consumption. He would like to offer customers free tasting samples (limited to 2 ounces) of beer to aid in their purchase decisions. Dave Skrodksi asked Mr. Smylie if he considered selling flight tastings. Mr. Smylie responded that they intend to sell flights of beer but he feels making a customer purchase and entire flight might discourage growler business. The Local Liquor Control Commissioner asked the members if there were any concerns over Mr. Smylie’s request. No concerns were voiced. The board recommends issuing an amendment to the Class T Liquor License to be introduced at the City Council meeting on June 24, 2013. The Wine Goddess: Dianna Hamman, owner of The Wine Goddess, was unable to attend the meeting. DISCUSSION ONLY ITEMS Liquor Code Rewrite: Grant Farrar asked the Liquor Board members for feedback on the draft rewrite of the liquor code. He stated that the goal was to provide some clarity and consolidation to the liquor code. Liquor classes are consolidated by retail sales/restaurants and one-off specialty licenses. With certain classes reserved for future license types. 161 of 708 Page 4 of 4 Marion Peach asked Mr. Farrar if he was satisfied that the rewrite is clear and less cumbersome that the previous version. Mr. Farrar stated that he feels it is clearer and that similar business models are grouped together in the rewrite. Certain classes are reserved for new business models. Mr. Farrar also discussed expanding the BASSET requirement to all servers. The Mayor expressed strong approval for this change. Mr. Peach wondered if alcohol tasting ought to be addressed in general in the liquor code. Mr. Farrar explained that it would require changing the underlying language with respects to refrigerated beers for certain classes. Mr. Farrar outlined his timeline for approval of the rewrite. He will present the rewrite to Administration and Public Works on June 10, 2013. He will work with the committee regarding introduction of the new ordinance. He stated that the effective date would be January 1, 2014 in order to allow him and Theresa Whittington time to conform all liquor licenses and documentation to the new city code. ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth Tisdahl, Mayor at 11:48 p.m., May 30, 2013. Respectfully Submitted, Theresa Whittington Liquor Licensing Manager, Legal Department 162 of 708 163 of 708 164 of 708 165 of 708 166 of 708 167 of 708 168 of 708 169 of 708 170 of 708 171 of 708 172 of 708 173 of 708 174 of 708 175 of 708 176 of 708 177 of 708 178 of 708 179 of 708 180 of 708 181 of 708 182 of 708 183 of 708 184 of 708 185 of 708 186 of 708 187 of 708 PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, June 10, 2013 7:15 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston City Council Chambers AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN WYNNE, CHAIR II. APPROVAL OF REGULAR MEETING MINUTES OF MAY 28, 2013 III. ITEMS FOR CONSIDERATION (P1) Approval of Sidewalk Café for Carmen’s Staff recommends approval of a first-time application for a sidewalk café permit for Carmen’s of Evanston, a Type #1 Restaurant (1241 Chicago Ave). For Action (P2) Approval of Sidewalk Café for Forever Yogurt Staff recommends approval of a first-time application for a sidewalk café permit for Forever Yogurt, a Type #2 Restaurant (1739 Sherman Ave). For Action (P3) Approval of Sidewalk Café for Starbucks Staff recommends approval of a first-time application for a sidewalk café permit for Starbucks Coffee, a Type #2 Restaurant (1734 Sherman Ave). For Action (P4) Approval of One Year Extension of Approved Planned Development for 1915- 1919 Grey Avenue Staff recommends approval a one year extension of the adopted Planned Development for the construction of a four unit building by Brinshore Development at 1915-1919 Grey Avenue. The Planned Development was adopted on June 12, 2011 and was previously extended for a one year period expiring on June 13, 2013. The applicant now requests an additional one year extension until June 13, 2014 to secure additional financing for the four unit development. Brinshore is seeking to leverage additional financing from non-City sources for the development. For Action 188 of 708 Planning & Development Committee Meeting Agenda Page 2 of 2 May 28, 2013 (P5) Approval of Request for a Two Year Time Extension for the Planned Development Approved for 318-20 Dempster Street Staff recommends approval of the two year time extension request by the owner of 318-20 Dempster for the planned development approved in 2008. The project and planned development are consistent with the goals of the Comprehensive Plan and the Historic Preservation Ordinance, each having special emphasis on adaptive reuse. For Action (P6) Ordinance 59-O-13, Granting a Special Use for a Type 2 Restaurant at 749 Chicago Avenue Staff recommends adoption of Ordinance 59-O-13, granting a special use permit for a Type 2 Restaurant (749 Chicago Avenue) called Dollop Coffee Co. & Hoosier Mama Pie Co. The applicant has complied with all zoning requirements and meets all of the standards of a Special Use in this District. The Zoning Board of Appeals also recommends adoption of Ordinance 59-O-13 with conditions related to litter control, hours of operation and employee parking. For Introduction (P7) Ordinance 60-O-13, Granting a Special Use for a Bed & Breakfast Establishment at 1622 Forest Avenue Staff recommends adoption of Ordinance 60-O-13, granting a special use permit for the operation of a Bed and Breakfast Establishment at 1622 Forest Avenue. The applicant has complied with all zoning requirements and meets all of the standards of a Special Use in this District. The Zoning Board of Appeals recommends denial of this request. The Evanston Preservation Commission recommends approval of the Special Use and has also approved the issuance of a Certificate of Appropriateness for the restoration of the principal house, the demolition of the existing coach house and construction of the new coach house. For Introduction IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT 189 of 708 Planning & Development Committee Meeting Minutes of May 28, 2013 City Council Chambers – 7:30 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: J. Fiske, D. Holmes, A. Rainey, D. Wilson, M. Wynne STAFF PRESENT: W. Bobkiewicz, Ald. P. Braithwaite, G. Farrar, S. Flax, D. Marino, M. Masoncup, B. Newman PRESIDING OFFICIAL: Ald. Fiske I. DECLARATION OF QUORUM A quorum being present, Chair Fiske called the meeting to order at 7:20 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF MAY 13, 2013 Ald. Rainey moved approval of the minutes of the May 13, 2013 meeting seconded by Ald. Wynne. The minutes of the May 13, 2013 P&D meeting were approved unanimously 5-0. III. ITEMS FOR CONSIDERATION (P1) Approval of Community Partners for Affordable Housing HOME Application The Housing and Homelessness Commission and staff recommend the approval of a $277,685 forgivable HOME loan to Community Partners for Affordable Housing (CPAH) for the acquisition and rehabilitation of two housing units for rental that is affordable for households whose incomes do not exceed 60% of the area median income. Funding is provided by the HOME fund, which currently has a balance of approximately $640,000 in HOME entitlement funds. For Action Ald. Wynne moved to recommend approval, seconded by Ald. Wilson. Ald. Rainey said she opposing the loan based on the lack of information. She asked for a list of available properties and whether the NSP2 inventory has been purchased. She mentioned that it is very difficult to purchase a foreclosed property. She added that she is not concerned about spending the HOME funds so that they won’t be returned. Ald. Peter Braithwaite voiced his support for the project. He introduced Robert Anthony, Executive Director of Community Partners for Affordable Housing (CPAH), who lives in the 2nd ward and is active in the community. He said he is hoping to move forward with affordable housing to the 2nd Ward. DRAFT – NOT APPROVED 190 of 708 Planning & Development Committee Meeting Minutes of 5-28-13 Page 2 of 7 Sarah Flax, Housing & Grants Administrator, replied to Ald. Rainey’s inquiry regarding NSP2 housing that there are 5 rentals waiting to close; all rentals that are complete are occupied except one; they are doing well on sales with one closing that day, two more that week, and one the following week; rentals are 50% below the median income for NSP2. She explained that this proposal is in keeping with the consolidated plan which requires housing to be provided to households of 60% and below median income, and the need for 60% and below is very great; 90% of rentals in one year must be to households earning below 60% of the median income. She explained that the property CPAH wishes to purchase will be demolished. Ald. Rainey argued that she has a problem with the land trust concept and asked how it works with a rental. Mr. Anthony explained that they are a non-profit organization providing low income housing. He said this project will not be a land trust and that their organization uses various strategies to provide low income housing. This application assures that rents are affordable for 15 years and much longer. It would ideally be a 2 flat; they are interested in smaller single family homes, but they will not be purchasing condos to rent. He explained that Citizens Lighthouse Land Trust asked his organization to take them over, to which they agreed. CPAH has an Evanston Advisory Board of architects and financial service representatives who advise them on local issues. At Ald. Rainey’s inquiry, he replied that they do not ask for tax exemptions for their properties: rentals are taxed on rent roles and home ownership is based on the price. At Ald. Rainey’s inquiry, Mr. Anthony explained that the Illinois Attorney General’s office has indicated an intent to grant funds pursuant to a foreclosure issue settlement and has approved to grant their organization funds for 10 units but it requires them to match part of the grant. The HOME dollars could be used as part of the match. Ms. Flax further explained that if the City grants the requested $277,685, it does not guarantee that they will get the grant from the Illinois Attorney General’s office. The project stands on its own for HOME fund usage. CPAH intends to acquire 10 units and rehab them similarly to the NSP2 program; many are single family, one is a 2 flat, some are on the market and others are in limbo. There are less restrictions imposed by this type of funding than NSP2 requires. Ms. Flax explained that the proposed area is east of the canal to Florence and south of Church and that this area had not been hit as hard with foreclosures at the time the NSP2 program started, but now it has been. The goal is to address the impact of these foreclosures. The Illinois Attorney General’s office is looking for communities that are contributing to remedying the home foreclosure problem. The City must commit the HOME funds by August and they must be spent within 6 months to acquire the property and get the rehab underway; the rehabs are estimated to take 6 months. Mr. Anthony added that City staff must do an environmental review of the property. Ald. Holmes said she was glad for the explanation and looks forward to hearing about the purchase of single family homes. 191 of 708 Planning & Development Committee Meeting Minutes of 5-28-13 Page 3 of 7 Wally Bobkiewicz, City Manager, explained that there was a national lawsuit against many banks regarding foreclosures and the Illinois Attorney General’s office held their own application process for affordable housing projects. He said he hopes they get the grant. Ald. Rainey said she is inclined to support it now that she has heard the explanation. She asked how involved the Illinois Attorney General’s office will be and whether they will oversee the project, to which Mr. Anthony replied that there is no oversight, just some reporting back to ensure the money was spent appropriately. He said he does not anticipate it will be a difficult process. Mr. Bobkiewicz said he will forward information about the grant to the Committee. Mr. Anthony said if they receive the requested grant from the City they will begin the acquisition and development the 2 rental units immediately. Ald. Rainey asked that CPAH report back with their progress and whether they get the funding from the Illinois Attorney General’s office. The Committee voted unanimously 5-0 to recommend approval of the forgivable HOME loan. (P2) Ordinance 36-O-13 Amending the Zoning Ordinance to Rezone 1715 Church Street, 1703 Darrow Avenue and 1711 Darrow Avenue from I2 to MXE The Plan Commission and City staff recommend approval of Ordinance 36-O-13, a map amendment to rezone the property commonly known as 1715 Church Street & 1703 Darrow Avenue (PIN 10-13-221-019) and 1711 Darrow Avenue (PIN 10-13- 221-018) from the I2 General Industrial District to the MXE Mixed Use Employment District. For Introduction Ald. Rainey moved to recommend introduction, seconded by Ald. Wynne. The Committee voted unanimously 5-0 to recommend the introduction of Ordinance 36-O-13. (P3) Ordinance 37-O-13 Amending the Zoning Ordinance to Rezone 2153, 2143 & 2145 Ashland Avenue, 1515 & 1523 Payne Street, and 2150 & 2156 Green Bay Road from C2 to MXE The Plan Commission and City staff recommend approval of Ordinance 37-O-13, a map amendment to rezone the properties commonly known as 2153 Ashland Avenue (PIN 10-12-416-006); 2143 & 2145 Ashland Avenue (PIN 10-12-416-008); 1523 Payne Street (PIN 10-12-416-009); 1515 Payne Street (PIN 10-12-416-010); 2150 Green Bay Road, (PIN 10-12-416-016 & 10-12-416-017); and 2156 Green Bay Road (PIN 10-12-416-011, 10-12-416-012, 10-12-416-018, 10-12-416-015) from the C2 Commercial District to the MXE Mixed Use Employment District. For Introduction Ald. Rainey moved to recommend introduction, seconded by Ald. Wilson. 192 of 708 Planning & Development Committee Meeting Minutes of 5-28-13 Page 4 of 7 The Committee voted unanimously 5-0 to recommend introduction of Ordinance 37-O-13. (P4) Ordinance 53-O-13 Granting a Special Use for a Resale Establishment at 1104 Davis Street The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 53-O-13 granting a special use permit for a Resale Establishment for office furniture at 1104 Davis Street called Not Fade Away. The applicant has complied with all zoning requirements and meets all of the standards of a Special Use in this District. For Introduction Ald. Wilson moved to recommend introduction, seconded by Ald. Wynne. Ald. Wilson said he has spoken with the applicant and he does not foresee any negative impact. The Committee voted unanimously 5-0 to recommend the introduction of Ordinance 53-O-13. (P5) Ordinance 50-O-13; Amending Various Portions of the City Code in order to Regulate Vacation Rentals as a Type of B&B Establishment Staff requests consideration of Ordinance 50-O-13, which would regulate vacation rentals as a subset of B&B establishments. Consequently, any vacation rental could operate only pursuant to a Special Use permit issued by the City Council after recommendation from the ZBA. This ordinance was introduced at the May 13, 2013 City Council meeting and returned to Planning and Development Committee for further amendment. For Action Ald. Wynne moved to recommend introduction, seconded by Ald. Wilson. Chair Fiske called the public who wished to speak to the podium. Maureen O’Donnell of 2509 Ashland thanked the Committee for their efforts over the last seven months. She said permitting landlords to be offsite means they could rent for a year to various tenants without being on site and that is what caused the problems on Dobson. She said it is getting closer, but the holes in the ordinance need to be plugged. Howard Handler of the North Shore Barrington Realtors Association thanked the Committee and said short term rentals have not been the concern and that the ordinance still casts too wide a net and doesn’t allow people to rent for less than 29 days. The burden of applying, paying a fee, providing soap is too great. He said he appreciates the lease-back hardship clause but there is still too much left to discussion and it does not allow owners to use their property for mundane uses. John Fell said he has a vacation rental and has great tenants and he bought his building because it is a rental building and now he will have to get a permit even though he lives in the building. He pointed out that some of the Committee members 193 of 708 Planning & Development Committee Meeting Minutes of 5-28-13 Page 5 of 7 use online vacation rental services and said the ordinance is too far-reaching, affecting people like himself unfairly. Don Schollenburger said the ordinance looks at hardships but it is otherwise too vague. It needs more guidelines and should not be left to peoples’ judgment. He said it needs to be worked on more. Chair Fiske opened the discussion to the Committee. Ald. Wynne said there are two issues with the Ordinance, though it is significantly improved: • The owner occupied point is valid; folks should have a phone number to call, so language should be added indicating there is a phone number posted so they don’t have to call the police when problems occur. • She suggested a one time exemption, for example someone who is swapping with a family from Europe Ald. Wilson agreed with the one time exemption and asked whether it will apply to existing properties already operating, to which Mr. Farrar explained that it will have an affect on any new rentals going forward or as of a clearly set date. Ald. Wynne asked how it will affect the Ashland rental, to which Mr. Farrar replied that if they rent for a new period of time beginning after June 30th, it will apply; if a rental period is within the period before June 30th, it will not apply and the owner will have to apply for a special use permit. Ald. Wilson suggested this should be explored further to be sure existing leases are included. Mr. Farrar replied that every rental period is a new rental period for this Ordinance. Ald. Rainey asked whether the City would be considering a different system for the ZBA for this sort of thing since it takes a while to get a special use; a lot of people will flood the ZBA for appeals. Mr. Farrar replied that it will open the door and the ZBA docket will be full, and it will be challenging to handle. Ald. Rainey suggested forming a subcommittee of the ZBA just for vacation rentals. Chair Fiske asked whether each individual rental block of time would require a special use to which Mr. Farrar replied that it would, and suggested a further out effective date so they can be reviewed on a rolling basis; if it starts 4 months from now it will enable the Committee to address the initial round of applications. Ald. Fiske suggested a special meeting of the ZBA for all special use applications. Ald. Rainey suggested viewing it like a sidewalk café; the first time it is approved by Council; if no complaints, they don’t have to come back for perhaps 3-4 years. She asked how it is a special use if people are required to come back because that is not how a special use works. Ald. Holmes said she is concerned about the unanswered questions and wondered how the City will know if they are not complying, just because there are no complaints. Ald. Wynne agreed with the idea of having a longer effective date such as 4 months from now. She asked where in the Ordinance 194 of 708 Planning & Development Committee Meeting Minutes of 5-28-13 Page 6 of 7 it says the use will be annual. Mr. Farrar said the sidewalk café ordinance could be adapted. Mr. Bobkiewicz clarified that there are additions that need to be made to the Ordinance such as the requirement for the owner’s phone number to be posted, the one time exception and the effective date. Ald. Rainey also asked whether the special use would be recorded on the title. Ald. Wynne moved to table the Ordinance to permit time for staff to make modifications to the proposed Ordinance including the one time exemption, the management’s phone number posted, the effective date to accommodate ZBA staff and a process similar to the sidewalk café regulations, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to table the item as moved. IV. ITEMS FOR DISCUSSION (PD1) Ordinance 54-O-13, Amending Subsections 6-4-1-14 and 6-18-3 Regarding Occupancy of Dwelling Units Staff submits for discussion and possible referral to Plan Commission, Ordinance 54-O-13, upon request from Alderman Wilson. For Discussion Chair Fiske called the public who wished to speak to the podium. Howard Handler, representing the North Shore Barrington Realtors’ Association (NSBAR) thanked the Committee for raising the topic to the P&D Committee level. He said NSBAR: • Supports the idea that the occupancy standards should be the same regardless of whether occupants are blood related or not • Asks that the Ordinance include that if it is a one time application, not annual, to allow up to 6 unrelated people in an R3 district or above • Asks that for construction and modification of units to ensure they are done properly, to require that it only relates to the bedrooms • Regarding the number of bedrooms in an R3 or above, asks that people can live more than 1 person in each bedroom and pointed out that four unrelated certainly can live in 2 bedrooms in R1 or R2 districts, but not in R3 or R4. • Regarding Section 2A – Family, asks that the ordinance include civil unions and; • Asks that Type B referring to people with unrelated children, to raise the amount to 3 from 2 unrelated persons. He cited an example of a married couple with 4 children and a French child living with them while the mom serves overseas would be allowed under current law, but an unmarried couple wouldn’t be allowed to live in the exact same situation under the proposed amendment. Ald. Wilson said the purpose of the discussion is to refer suggestions to the Plan Commission for review and he wanted to focus more on the physical structure of the building than on the relationships, to be sure the building is constructed appropriately for its use, so if it has more than the intended amount of people, the 195 of 708 Planning & Development Committee Meeting Minutes of 5-28-13 Page 7 of 7 property owner would have to have certification that it is safe for its use. For example, if permits were not attained years ago when some work had been done, but it was properly inspected, they could attain certification. Ald. Rainey moved to send the issue and the Ordinance to the Plan Commission for review and recommendations, seconded by Ald. Wilson. The Committee voted unanimously to send the Ordinance 54-O-13 to the Plan Commission for review. V. COMMUNICATIONS There were no communications. VI. ADJOURNMENT Ald. Wilson moved to adjourn, seconded by Ald. Rainey. The meeting was adjourned at 8:20 p.m. Respectfully submitted, Bobbie Newman 196 of 708 For Planning & Development meeting of June 10, 2013 Item P1 Business of the City by Motion – Sidewalk Café, Carmen’s of Evanston For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Evonda Thomas-Smith, Health Department Director Subject: Sidewalk Café for Carmen’s of Evanston Date: May 29, 2013 Recommended Action: Consideration to approve a first-time application for a sidewalk café (SWC) permit for Carmen’s of Evanston, a Type #1 Restaurant located at 1241 Chicago Ave. Funding Source: Not applicable. Summary: At the May 8, 2013 Site Plan and Appearance Review Committee (SPAARC) meeting, with owner Placido Quintero in attendance, the committee reviewed the findings of the Health Department, Engineering Division and Legal Department. The Committee approved the request for a SWC permit. Legislative History: Considered at the May 8, 2013 SPAARC meeting; committee voted to recommend approval of the application as submitted. Alternatives: Not applicable. ------------------------------------------------------------------------------------- Attachments: SWC Application Carmen’s of Evanston SWC Site Plan Carmen’s of Evanston SWC SPAARC Recommendation Carmen’s of Evanston Memorandum 197 of 708 198 of 708 199 of 708 200 of 708 201 of 708 202 of 708 203 of 708 204 of 708 205 of 708 206 of 708 207 of 708 208 of 708 209 of 708 210 of 708 For Planning & Development meeting of June 10, 2013 Item P2 Business of the City by Motion – Sidewalk Café, Forever Yogurt For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Evonda Thomas-Smith, Health Department Director Subject: Sidewalk Café for Forever Yogurt Date: May 29, 2013 Recommended Action: Consideration to approve a first-time application for a sidewalk café (SWC) permit for Forever Yogurt, a Type #2 Restaurant located at 1739 Sherman Ave. Funding Source: Not applicable. Summary: At the May 1, 2013 Site Plan and Appearance Review Committee (SPAARC) meeting, with owner Kinjal Shah in attendance, the committee reviewed the findings of the Health Department, Engineering Division and Legal Department. The Committee approved the request for a SWC permit. Legislative History: Considered at the May 1, 2013 SPAARC meeting; committee voted to recommend approval of the application as submitted. Alternatives: Not applicable. ------------------------------------------------------------------------------------- Attachments: SWC Application Forever Yogurt SWC Site Plan Forever Yogurt SWC SPAARC Recommendation Forever Yogurt Memorandum 211 of 708 212 of 708 213 of 708 214 of 708 215 of 708 216 of 708 217 of 708 218 of 708 219 of 708 220 of 708 221 of 708 For Planning & Development meeting of June 10, 2013 Item P3 Business of the City by Motion – Sidewalk Café, Starbucks Coffee For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Evonda Thomas-Smith, Health Department Director Subject: Sidewalk Café for Starbucks Coffee Date: May 29, 2013 Recommended Action: Consideration to approve a first-time application for a sidewalk café (SWC) permit for Starbucks Coffee , a Type #2 Restaurant located at 1734 Sherman Ave. Funding Source: Not applicable. Summary: At the May 29, 2013 Site Plan and Appearance Review Committee (SPAARC) meeting, with representative Stan Weisbrod in attendance, the committee reviewed the findings of the Health Department, Engineering Division and Legal Department. The Committee approved the request for a SWC permit. Legislative History: Considered at the May 29, 2013 SPAARC meeting; committee voted to recommend approval of the application as submitted. Alternatives: Not applicable. ------------------------------------------------------------------------------------- Attachments: SWC Application Starbucks Coffee SWC Site Plan Starbucks Coffee SWC SPAARC Recommendation Starbucks Memorandum 222 of 708 223 of 708 224 of 708 225 of 708 226 of 708 227 of 708 228 of 708 229 of 708 230 of 708 231 of 708 232 of 708 233 of 708 For City Council meeting of June 10, 2013 Item P4 Business of the City by Motion: One Year Extension of Approved Planned Development for 1915-1919 Grey Avenue For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Wally Bobkiewicz, City Manager Dennis Marino, Manager, Planning & Zoning Division Subject: One Year Extension of Approved Planned Development for 1915-1919 Grey Avenue Date: May 30, 2013 Recommended Action Staff recommends that the City Council approve a one year extension of the adopted Planned Development for the construction of a four unit building by Brinshore Development to be located on the currently vacant parcel at 1915-1919 Grey Avenue. The Planned Development (Ordinance 46-O-11, enclosed) was adopted on June 12, 2011 and was previously extended for a one year period expiring on June 13, 2013. The applicant now requests an additional one year extension until June 13, 2014 to secure additional financing for the four unit development. Brinshore is seeking to leverage additional financing from non-City sources for the development. The adopted Planned Development includes a two flat that has been rehabilitated and rented and a new proposed 4 unit rental building that would contribute to the revitalization of the immediate neighborhood. Legislative History Ordinance 46-O-11 was adopted on June 13, 2011 Attachments Correspondence from Applicant’s Attorney requesting extension Ordinance 46-O-11 Memorandum 234 of 708 235 of 708 236 of 708 237 of 708 238 of 708 239 of 708 240 of 708 241 of 708 242 of 708 243 of 708 244 of 708 245 of 708 246 of 708 247 of 708 248 of 708 249 of 708 250 of 708 251 of 708 252 of 708 253 of 708 254 of 708 255 of 708 For City Council Meeting of June 10, 2013 Item P5 Business of the City by Motion: Time Extension for 318-20 Dempster Street For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Wally Bobkiewicz, City Manager Dennis Marino, Manager, Planning and Zoning Division Subject: Request for a Two Year Time Extension for the Planned Development Approved for 318-20 Dempster Street Date: May 30, 2013 Recommended Action Staff recommends approval of the two year time extension request by the owner of 318- 20 Dempster for the planned development approved in 2008. The project and planned development are consistent with the goals of the Comprehensive Plan and the Historic Preservation Ordinance, each having special emphasis on adaptive reuse. Summary Geoffrey Bushor, property owner, requests a two year extension of the Planned Development (PD) authorized by adopted Ordinance 39-O-08. The PD includes two properties at the above address including a two-unit, Burnham designed landmark residential structure and a former livery stable to be rehabilitated into a single family home. The two condominium units must be sold before the livery stable rehabilitation and adaptive re-use can be funded. Legislative History A previous extension request for 27 months was granted on March 23, 2009 that expired June 30, 2011. A second extension was granted on June 13, 2011 for 2 years, expiring on June 13, 2013. Attachments Letter of May 1, 2013 requesting a two year extension Ordinance 39-O-08 Memorandum 256 of 708 257 of 708 258 of 708 259 of 708 260 of 708 261 of 708 262 of 708 263 of 708 264 of 708 265 of 708 266 of 708 267 of 708 268 of 708 269 of 708 For City Council meeting of June 10, 2013 Item P6 Ordinance 59-O-13 Application for Special Use for a Type 2 Restaurant at 749 Chicago Avenue For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Wally Bobkiewicz, City Manager Dennis Marino, Manager, Planning and Zoning Division Susan Guderley, Neighborhood Planner, Planning and Zoning Division Subject: Ordinance 59-O-13 Granting a Special Use for a Type 2 Restaurant at 749 Chicago Avenue Date: May 30, 2013 Recommended Action City staff recommends the adoption of Ordinance 59-O-13 granting a special use permit for a Type 2 Restaurant at 749 Chicago Avenue called Dollop Coffee Co. & Hoosier Mama Pie Co. The applicant has complied with all zoning requirements and meets all of the standards of a Special Use in this District. The Zoning Board of Appeals also recommends adoption of Ordinance 59-O-13 with conditions related to litter control, hours of operation and employee parking. Summary The applicant proposes to open a Type 2 restaurant in a portion of the ground floor retail space within the 5-story, mixed-use building currently under construction at 631-749 Chicago Avenue. This property is being developed pursuant to a special use permit for a planned development, approved by Council on December 8, 2008. The approved PD calls for 8,400 square feet of ground floor commercial space, 214 dwelling units and a total of 312 parking spaces. The applicant’s proposal applies to the two, northernmost storefronts (approximately 2,600 square feet), which have frontage on both Chicago Avenue and a small pedestrian plaza located on the southeast corner of Chicago Avenue and Kedzie Street. This would be the first commercial tenant for the building; AMLI, the building’s owner, continues to solicit others for the remainder of the storefront space. The preliminary store layout shows customer access from both Chicago Avenue and Kedzie Street. The storefront also has a rear entrance leading to the building’s parking garage and loading dock area and will be used for waste removal and most deliveries. Outdoor seating in the plaza area is also anticipated but its final layout is pending Memorandum 270 of 708 completion of the construction activities. This area is private property, not part of the public right-of-way or streetscape and, therefore, will not require a sidewalk café permit. Customers will be served from a counter both for food and drink; wait service will not be provided inside or outside the restaurant. The eat-in area will accommodate approximately 20 tables. Food and drink will be served using either reusable or disposable tableware, depending upon whether the customer is dining in or taking it “to go”. The applicants wish to be open to serve breakfast through dinner. The menu will feature a selection of coffees, both dessert and savory pies, other pastries, cheese plates, and possibly beer and wine. Off-street customer parking for the building’s ground floor commercial spaces is addressed by the PD site plan. It shows 24 spaces for this purpose in an internal, ground floor motor court, with vehicular access via Chicago Avenue. Additionally, there is on-street, 2-hour metered parking on both sides of Chicago Avenue, north of the subject site, and 2-hour metered and unmetered parking along Kedzie. Metered parking on the east side of Chicago, directly in front of the AMLI building, has been stripped during construction but will be replaced upon completion of the streetscape work. The applicant anticipates no more than six employees working at one time, depending on the time of day. Based upon their store operations at other locations in Chicago, the applicants expect that the substantial majority of their employees will arrive by public transportation. Metra and CTA stations are both within a 2-block walking distance of the subject property and there is a CTA bus stop in front. There is a high demand for on- street parking in this area because so much of the area’s housing stock was constructed prior to parking requirements. There are three city-owned surface lots in the area: two on Hinman, just south of Main, and one on South Boulevard, at Hinman. Parking permits for the first two are reserved only for residents of local condos and apartments and both have permit waiting lists. One of these lots also includes nine, 24-hour, metered spaces. However, the lot on South Boulevard is not reserved for local residents and currently has 23 permitted spaces available. The subject property is zoned C1a, Commercial Mixed-Use District, as are properties to the west, north and south, along Chicago Avenue. This area is developed with commercial and mixed-use structures, which contain a wide range of retail and service businesses, offices and both Type 1 and Type 2 restaurants. To the east and northeast of the subject property, respectively, the zoning is R5 and R6, General Residential. This area contains a mix of multi-family buildings, ranging from 3-story, vintage walk-ups to 8- story, elevator buildings. Staff has not received any public comments or letters of concern related to this request. 271 of 708 Neighborhood Benefit The proposed use would be the initial tenant of a new, mixed use development and anchor a key ground floor space. It is compatible with the existing mix of commercial and residential uses in this neighborhood and will not result in any negative cumulative effect upon surrounding properties. Further, the proposed café style operation is particularly well-suited to this storefront space and is a use envisioned during the neighborhood charette AMLI sponsored in the development of the corner plaza design. Comprehensive Plan The Evanston Comprehensive General Plan’s Land Use Map designates this area as Retail and Mixed Use. The plan also identifies the area as within the Chicago Avenue commercial corridor and notes that its zoning allows for increased residential and ground floor commercial activity to take advantage of access to public transportation. Legislative History May 7, 2013: By a vote of 4-0, the Zoning Board of Appeals voted to recommend approval of this request with the following conditions: 1) Implementation of the Litter Collection and Garbage Pickup Plans. 2) Hours of operation are limited to 6am – 10pm weekdays and 6 am-11 pm weekends. 3) Employees may not park on residential streets. Attachments Proposed Ordinance 59-O-13 May 7, 2013 ZBA Meeting Minutes ZBA Findings Staff memo to the ZBA ZBA Application Packet 272 of 708 5/28/2013 59-O-13 AN ORDINANCE Granting a Special Use Permit for a Type 2 Restaurant Located at 749 Chicago Avenue in the C1a Commercial Mixed Use Zoning District (“Dollop Coffee Co. & Hoosier Mama Pie Co.”) WHEREAS, the Zoning Board of Appeals (“ZBA”) met on May 7, 2013, pursuant to proper notice, to consider case no. 13ZMJV-0030, an application filed by Dollop Coffee Co. & Hoosier Mama Pie Co., lessee of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 749 Chicago Avenue (the “Subject Property”) and located in the C1a Commercial Mixed Use Zoning District, for a Special Use Permit to establish, pursuant to Subsection 6-10-3- 3 of Title 6 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”), a Type 2 Restaurant, “Dollop Coffee Co. & Hoosier Mama Pie Co.,” on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a Type 2 Restaurant met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of June 10, 2013, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approve the application in case no. 13ZMJV-0030; and 273 of 708 59-O-13 ~2~ WHEREAS, at its meetings of June 10 and June 24, 2013, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for a Type 2 Restaurant on the Subject Property as applied for in case no. 13ZMJV- 0030. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. B. Litter Collection Plan: The Applicant shall implement and adhere to a Litter Collection Plan that requires the policing of an area located within a radius of two hundred fifty feet (250’) of the Subject Property. The Applicant shall police this area at least once every three (3) hours during the hours the Special Use is in operation and shall keep it free of all litter, from any source. For the purpose of this ordinance, “litter” shall include, but is not limited to: food, food waste, and beverages; solid waste, including paper, wrappings, containers, cardboard, napkins, straws, utensils, plates, cans, glass, crockery, cigarette butts, ashes and similar materials; animal waste and dead animals; yard clippings and leaves; and all other waste materials which, if thrown or deposited as herein prohibited, may create a danger to public health, safety, or welfare. 274 of 708 59-O-13 ~3~ C. Litter Pick-Up Plan: The Applicant and/or the owner of the Subject Property shall provide and maintain, on the Subject Property, exterior litter receptacles, in sufficient number and type, and with collections therefrom of sufficient number and frequency, in the City’s judgment, to contain, with lids tightly shut, all litter emanating from operation of the Special Use authorized hereby. Litter shall be collected no less than three (3) times per week, including collections on Sundays as necessary, in the City’s judgment, to comply with this condition. All litter receptacles shall be maintained in a clean condition with tight-fitting lids, and shall be placed on Code-compliant surfaces. The owner of the Subject Property shall provide adequate space at the rear of and on the Subject Property to accommodate the litter receptacles and collections required. Within seven (7) days of written notice from the City to do so, the Applicant and/or the owner of the Subject Property shall modify the number of litter receptacles and/or the number of collections therefrom, as directed by the City. D. Hours of Operation: The Applicant shall not operate the Type 2 Restaurant authorized by this ordinance before 6:00 a.m. or after 11:00 p.m. on any Friday or Saturday, and before 6:00 a.m. or after 10:00 on any other day. E. Employee Parking: When driving to work at the Type 2 Restaurant authorized hereby this ordinance, the Applicant and its employees shall not park in any on- street parking spaces. F. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 7: All ordinances or parts of ordinances in conflict herewith are hereby repealed. 275 of 708 59-O-13 ~4~ SECTION 8: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 276 of 708 59-O-13 ~5~ EXHIBIT A Legal Description PARCEL 1 LOTS 3,4,5 AND 6 (EXCEPT THAT PART OF LOT 5 LYING EAST OF THE W EST 88.25 FEET OF SAID LOT 5) IN BLOCK 2 IN KEDZIE AND KEENEY’S ADDITION TO EVANSTON, IN SECTION 19, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PARCEL 2 LOTS 7 AND 8 IN BLOCK 2 IN KEDZIE AND KEENEY’S ADDITION TO EVANSTON IN THE SOUTHEAST ¼ OF SECTION 19, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PARCEL 3 LOT 1 AND 2 IN BLOCK 2 IN KEDZIE AND KENNEY’S ADDITION TO EVANSTON, A SUBDIVISION IN THE SOUTHEAST ¼ OF SECTION 19, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS (PURSUANT TO CHICAGO TITLE INSURANCE COMPANY TITLE COMMITMENT 1401 008426402 01 EFFECTIVELY DATE OCTOBER 27, 2008). PARCEL 4 LOTS 9 AND 10 IN BLOCK 2, IN KEDZIE & KEENEY’S ADDITION TO EVANSTON A SUBDIVISION OF PART OF THE SOUTH ½ OF THE NORTH ½ OF THE SOUTHEAST ¼ OF SECTION 19 TOWNSHIP 41 NORTH RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY ILLINOIS. PINs: 11-19-407-001-0000 11-19-407-002-0000 11-19-407-003-0000 11-19-407-005-0000 11-19-407-021-0000 11-19-407-023-0000 11-19-407-027-8001 11-19-407-027-8002 COMMONLY KNOWN AS: 749 Chicago Avenue, Evanston, Illinois. 277 of 708 APPROVED Page 1 of 3 Zoning Board of Appeals MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, May 7, 2013 7:30 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Andrew Gallimore, Matt Rodgers, Lori Summers, Beth McLennan Members Absent: Mary Beth Berns, Scott Gingold, Clara Wineberg Staff Present: Melissa Klotz, Susan Guderley, Dennis Marino, Ken Cox Presiding Member: Lori Summers Declaration of Quorum With a quorum present, Chairman Summers called the meeting to order at 7:35pm. New Business 1428 Main Street ZBA 13ZMJV-0029 Jonathan Heck, property owner, applies for major zoning relief to retain an illegally located playhouse. The applicant requests a side yard setback of 2’ where 5’ is required (Zoning Code Section 6-4-6-3-B-23). The Zoning Board of Appeals is the determining body for this case. Applicant Jonathan Heck explained the proposal: • Was unaware of 5’ setback regulation • Feels regulation is unfairly implemented • Playhouse cannot be moved without a crane or being taken apart Rebecca Grobel, immediate neighbor, noted: • The distance to the property line appears to be less than 2’ • Submitted 4 photos showing the size, height, and written message on the playhouse • Disrupts privacy of her home and patio that is near by • There is no hardship • Discussed concerns about the placement with Mr. Heck when he first started building the playhouse The Zoning Board entered into Deliberations: Chairman Summers noted that at this point, the options are to leave it where it is, or saw it off at the base to move it. Ms. McLennan noted that she is sympathetic regarding the difficulty of moving the structure, but there is no hardship for the location. She also noted that selective enforcement is not an issue because the City cannot feasibly patrol everything, she is disappointed in the message that was written on the playhouse directed at the neighbor, and she feels the community has a responsibility to know or find out the regulations before they construct something. The Standards were then addressed: 1) No - The height and elevated noise would adversely affect the neighbor due to the close proximity of the playhouse. 2) No 3) No 278 of 708 APPROVED Page 2 of 3 Zoning Board of Appeals 4) No – The applicant created the hardship by completing the construction after being notified of the location issue. 5) Yes 6) No 7) No Mr. Rodgers motioned to deny the variance, which was seconded by Ms. McLennan. The motion for denial was approved 4-0. 749 Chicago Avenue ZBA 13ZMJV-0030 Dan Weiss, lessee, applies for a special use permit for a Type 2 Restaurant, Dollop Coffee Co. & Hoosier Mama Pie Co., at 749 Chicago Avenue. 749 Chicago Avenue is located in the C1a Commercial Mixed Use District, which requires a special use permit for Type 2 Restaurants to operate (Zoning Code Section 6-10-3-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Applicants Dan Weiss and Paula Haney explained the proposal: • Dollop currently has 3 locations and Hoosier Mama has one • This will be a hybrid coffee and pie shop • Approximately 8 employees per shift • Pies will be baked on site and will feature sweet and savory pies • There is an alley with a loading dock • Small deliveries from farmer’s markets will arrive daily by van • The largest delivery vehicle will be a 14’ dairy truck • There is no employee parking on-site Chairman Summers explained the Litter Collection Plan as it would be a condition of the special use. Mr. Marino noted employees who drive should be encouraged to lease parking off-site and be discouraged from parking on residential streets. The building has parking available for retail customers. Steve Ross, developer of the AMLI building at the site explained: • The entire development features a 1.33 parking ratio • Want the retail parking spaces to be available for customers, not employees • The proposed use is consistent with the vision of what types of uses are wanted in the AMLI development. The Zoning Board entered into Deliberations: Chairman Summers suggested limiting the hours of operation to 6am-10pm. Mr. Rodgers noted that the Firehouse restaurant operates until 10pm during the week and 11pm on weekends. The Standards were then discussed: 1) Yes 2) Yes 3) Yes 4) Yes 5) Yes 6) Yes 7) Yes 8) Yes 9) Yes 279 of 708 APPROVED Page 3 of 3 Zoning Board of Appeals Mr. Rodgers motioned to recommend approval of the special use with the following conditions: 1) Implementation of the Litter Collection & Garbage Pickup Plans. 2) Hours of operation 6am-10pm weekdays and 6am-11pm weekends. 3) Employees may not park on residential streets. Ms. McLennan seconded the motion, which was approved 4-0. The meeting adjourned at 8:45pm. This meeting was recorded by audio and video and is available at the Community and Economic Development Department, 2100 Ridge Avenue, Evanston. Respectfully Submitted, Melissa Klotz Zoning Planner, Community and Economic Development Department 280 of 708 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on May 7, 2013, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearing, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 4-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; __ X___Met _____Not Met Vote 4-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___ X ___Met _____Not Met Vote 4-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 4-0 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 4-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 4-0 Case Number: 13ZMJV-0030 Address or Location: 749 Chicago Avenue Applicant: Dan Weiss Proposed Special Use: Type 2 Restaurant – Dollop Coffee Co. & Hoosier Mama Pie Co 281 of 708 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 4-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 4-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 4-0 and, based upon these findings, and upon a vote __4__ in favor & __0__ against Recommends to the City Council _____ approval without conditions __x__ approval with conditions specifically: 1) Implementation of the Litter Collection & Garbage Pickup Plans. 2) Hours of operation 6am-10pm weekdays and 6am-11pm weekends. 3) Employees may not park on residential streets. _____ denial of the proposed special use. __________________________________________ Date: _____________ Lori Summers Zoning Board of Appeals Chair Attending: Vote: Aye No _______ Mary Beth Berns _____ ____ _______ Clara Wineberg _____ ____ _______ Scott Gingold _____ ____ ___X___ Beth McLennan __X__ ____ ___X___ Matt Rodgers __X__ ____ ___X___ Lori Summers __X__ ____ ___X___ Andrew Gallimore __X__ ____ 282 of 708 To: Members of the Zoning Board of Appeals From: Dennis Marino, Manager, Zoning and Planning Division Susan Guderley, Neighborhood Planner Subject: 749 Chicago Avenue Special Use, 13ZMJV-0030 ZBA Recommending Body; City Council Determining Body Date: May 7, 2013 Notice- Published in the April 18, 2013 Evanston Review: Dan Weiss, lessee, applies for a special use permit for a Type 2 Restaurant, Dollop Coffee Co. & Hoosier Mama Pie Co., at 749 Chicago Avenue. 749 Chicago is located in the C1a Commercial Mixed Use District, which requires a special use permit for Type 2 Restaurants to operate (Zoning Code Section 6-10-3-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Recommendation City staff recommends that the Zoning Board of Appeals recommend approval of this request for a special use permit for a Type 2 Restaurant, Dollop Coffee Co. & Hoosier Mama Pie Co. The applicant will comply with all zoning requirements, and meets all of the standards of a special use for this district. SPAARC also voted unanimously to recommend approval. Site/Proposal Background The applicant proposes to open a Type 2 restaurant in a portion of the ground floor retail space within the 5-story, mixed-use building currently under construction at 631- 749 Chicago Avenue. This property is being developed pursuant to a special use permit for a planned development, approved by Council on December 8, 2008. The approved PD calls for 8,400 square feet of ground floor commercial space, 214 dwelling units and a total of 312 parking spaces. The applicant’s proposal applies to the two, northernmost storefronts (approximately 2,600 square feet), which have frontage on both Chicago Avenue and a small pedestrian plaza located on the southeast corner of Chicago Avenue and Kedzie Street. This would be the first commercial tenant for the building; AMLI, the building’s owner, continues to solicit others for the remainder of the storefront space. Memorandum 283 of 708 The preliminary store layout shows customer access from both Chicago Avenue and Kedzie Street. The storefront also has a rear entrance leading to the building’s parking garage and loading dock area and will be used for waste removal and most deliveries. Outdoor seating in the plaza area is also anticipated but its final layout is pending completion of the construction activities. This area is private property, not part of the public right-of-way or streetscape and, therefore, will not require a sidewalk café permit. Customers will be served from a counter both for food and drink; wait service will not be provided inside or outside the restaurant. The eat-in area will accommodate approximately 20 tables. Food and drink will be served using either reusable or disposable tableware, depending upon whether the customer is dining in or taking it “to go”. The applicants now estimate that their hours of operation will extend from 6:00 a.m. to 9:00 p.m., but these may be adjusted based upon their actual business traffic. The menu will feature a selection of coffees, both dessert and savory pies, other pastries, cheese plates, and possibly beer and wine. Off-street customer parking for the building’s ground floor commercial spaces is addressed by the PD site plan. It shows 24 spaces for this purpose in an internal, ground floor motor court, with vehicular access via Chicago Avenue. To the north, there is on-street, 2-hour metered parking on both sides of Chicago Avenue. Metered parking on the east side of Chicago in front of the AMLI building has been stripped during construction but will be replaced upon completion of the streetscape work. On the north side of the subject property, there is also 2-hour, metered and unmetered parking along Kedzie Street. The applicant anticipates no more than six employees working at one time, depending on the time of day. Based upon their store operations at other locations in Chicago, the applicants expect that the majority of their employees will arrive by public transportation. Metra and CTA stations are both within a 2-block walking distance of the subject property and there is a CTA bus stop in front. There is a high demand for on-street parking in this area because so much of the area’s housing stock was constructed prior to parking requirements. There are three city-owned surface lots in the area: two on Hinman, just south of Main, and one on South Boulevard, at Hinman. Parking permits for the first two are reserved only for residents of local condos and apartments and both have permit waiting lists. One of these lots also includes nine, 24-hour, metered spaces. However, the lot on South Boulevard is not reserved for local residents and currently has 23 permitted spaces available. Also, AMLI has provided the full amount of parking required by the zoning ordinance for the building’s residential units and will consider making any unused spaces available for business tenants. The subject property is zoned C1a, Commercial Mixed-Use District, as are properties to the west, north and south, along Chicago Avenue. This area is developed with commercial and mixed-use structures, which contain a wide range of retail and service businesses, offices and both Type 1 and Type 2 restaurants. To the east and northeast of the subject property, respectively, the zoning is R5 and R6, General Residential. This area contains a mix of multi-family buildings, ranging from 3-story, vintage walk-ups to 8-story, elevator buildings. 284 of 708 The Evanston Comprehensive General Plan’s Land Use Map designates this area as Retail and Mixed Use. The plan also identifies the area as within the Chicago Avenue commercial corridor and notes that its zoning allows for increased residential and ground floor commercial activity to take advantage of access to public transportation. The applicant is aware of and has no objection to the Litter Collection Plan that is typically a condition of Type 2 Restaurants. The proposed use would be the initial tenant of a new, mixed use development and anchor a key ground floor space. It is compatible with the existing mix of commercial and residential uses in this neighborhood and will not result in any negative cumulative effect upon surrounding properties. Type 2 Restaurants capitalize upon and serve commuters living, working or traveling through this transit-oriented corridor. Further, the café style operation is particularly well-suited to this storefront space and is a use envisioned by the corner plaza design. Conditions to consider for this specific location include: 1. Litter Collection Plan 2. Hours of operation 3. Off-street parking for employees Staff is not aware of objections from any neighboring properties. Ordinances Identified for Requested Relief: 6-10-3-3: SPECIAL USES: The following uses may be allowed in the C1a district, subject to the provisions set forth in section 6-3-5, of this title: Restaurant – Type 2 (among others listed) Site Plan and Appearance Review Committee (SPAARC) Discussion and Recommendation: Committee members found that the proposed special use appeared suitable for this location and will not have a detrimental effect on the area. Recommendation: unanimous approval. Special Use Standards: For the ZBA to recommend that City Council grant a special use, the ZBA must find that the proposed special use: a) is one of the listed special uses for the zoning district in which the property lies; b) complies with the purposes and policies of the Comprehensive General Plan and the Zoning Ordinance; c) does not cause a negative cumulative effect in combination with existing special uses or as a category of land use; 285 of 708 d) does not interfere with or diminish the value of property in the neighborhood; e) is adequately served by public facilities and services; f) does not cause undue traffic congestion; g) preserves significant historical and architectural resources; h) preserves significant natural and environmental resources; and i) complies with all other applicable regulations. Attachments Special Use Application – Submitted April 9, 2013 Zoning Analysis Plat of Survey – October 8, 2010 Site Plan Store layout plans Property photos Aerial View of Property Zoning Map SPAARC Meeting Minutes – April 24, 2013 286 of 708 287 of 708 288 of 708 289 of 708 290 of 708 291 of 708 292 of 708 293 of 708 294 of 708 295 of 708 296 of 708 297 of 708 298 of 708 299 of 708 300 of 708 working draft Dollop Hoosier Evanston leisendesign paul@leisendesign.com 563-845-6691RR2 Base Floor Plan for Dollop Hoosier Evanston Underlying DWG provided by AMLI Draft Floor Plan leisendesign Doors remain as built pie kitchen pie service RR1 RR2 customer seating coffee service 301 of 708 302 of 708 303 of 708 Aerial View - 749 Chicago Avenue DISCLAIMER: This map and data are provided as-in without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information Scale 1:2,371 Made with Evanston's GIS Printed: Apr 25, 2013 11:32:51 AM 304 of 708 Current Zoning - 749 Chicago DISCLAIMER: This map and data are provided as-in without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information Scale 1:2,371 Made with Evanston's GIS Printed: Apr 25, 2013 11:31:18 AM 305 of 708 APPROVED SITE PLAN AND APPEARANCE REVIEW COMMITTEE (SPAARC) MINUTES April 24, 2013 Members Present: J. Cory, P. D’Agostino, I. Eckersberg, W. Hallen, M. Klotz, D. Marino, J. Nelson, C. Ruiz, Staff Present: E. Golden, S. Guderley, B. Newman Presiding Member: W. Hallen A quorum being present, Chair Hallen called the meeting to order at 2:27 p.m. New Business: 1) 1428 Main Street Recommendation to ZBA Request for a major variance for a side yard setback of 2’ where 5’ is required to retain an existing playhouse. APPLICATION PRESENTED BY: Jonathan Heck Property Owner GENERAL DISCUSSION: Mr. Heck presented photos of his playhouse and several playhouses in the vicinity of his. The following issues were discussed: • Mr. Heck built a playhouse with his children, ages 6,8 and 9, to teach them how to build • Neighbor complained that the tree house was too close to the property line; Mr. Heck said he believes the neighbor his angry because he does not let his children play under his supervision • The Committee commented that the construction of the playhouse was excellent • Mr. Heck commented that the zoning laws do not seem to be enforced unless someone complains • Zoning inspectors told him there was no problem with his tree house after the first complaint; the neighbor made a second complaint • Mr. Heck said every other neighbor within sight of his playhouse approves of it including the condo residents behind his home that overlook it • Major variance is required for rear and side setbacks; affixed structures must be 3’ from the property line; his is 12” under the required setback • Mr. Heck’s yard is 35’ X 167’; the rear is 53’ wide. He chose the location because he wanted room to throw a ball; when he looked at other playhouses it seemed to him that 2’ was a generous allowance compared to them • It would cost well over $1,500 to move the playhouse • Mr. Heck has signed a petition that says he will take the playhouse down in 2017. • Chair Hallen said he thinks the Committee should recommend approval as Mr. Heck has put much effort into research, approval and trying to be congenial to neighbors including a date to de-construct it SPAARC Meeting Notes – April 24, 2013 Page 1 of 3 306 of 708 • Dennis Marino said the ZBA is the proper forum for this issue to be worked out based on the notice for neighbors to attend, etc. and is not comfortable pre-empting their decision, adding that they are objective in their deliberations Mr. D’Agostino moved to recommend approval, seconded by Mr. Cory. The Committee voted 5-1 with Mr. Marino opposed and (2) Melissa Klotz and Carlos Ruiz abstaining, to recommend approval of the major variance. Mr. Heck asked how the laws are implemented and asked whether it is whether a neighbor complains or the will of the law. He noted that he has photos of over 70 tree forts of people who have not gone through this process. He said it is not fair and it is not good for the community. The issue will be heard at the May 7th, 2013 Zoning Board of Appeals meeting. 2) 749 Chicago Avenue Recommendation to ZBA Dan Weiss submits for a special use permit for a Type 2 Restaurant, Dollop Coffee Co. & Hoosier Mama Pie Co. at 749 Chicago Avenue. APPLICATION PRESENTED BY: Dan Weiss Owner, Dollop Coffee Co. Paula Haney Owner, Hoosier Mama Pie Company GENERAL DISCUSSION: Mr. Weiss explained that he and Ms. Haney plan to combine their products into one store, next to the outdoor plaza in the AMLI residential rental building. The following issues were discussed: • Propose: o A 2,600 sq. ft., Type 2 restaurant with public restrooms o Hours of operation: approximately 6-7 a.m. until 9:00 p.m., as dictated by business o Deliveries through parking structure o Most purveyors are small: farmers and a dairy company; 1 or 2 t5rucks would load at Kedzie o Trash to be collected from a dumpster in the parking facility, directly out the back door o Seating at a long bar; and 15-20 tables; mostly carryout business; no table service o Propose to serve a variety of coffees and pies, beer and wine o Estimate 20 employees full and part time including 5-6 bakers at a time, and 1 person cleaning, (approximately 8 at any once) for the pie shop and 3 people for the coffee shop o Parking: open free parking for retail; employees will be discouraged from driving; public parking on Hinman and on South Blvd. o Mr. Marino noted that the employees should definitely not park at meters or metered lots o Catering: the pie shop does some wedding business o Entrances: one on Chicago Ave., one on Kedzie and one into the garage o Plaza is considered private property so pie shop can put seating there without City approval Mr. Marino moved to recommend approval seconded by Mr. D’Agostino. The Committee voted unanimously 8-0 to recommend approval of the Type 2 permit. SPAARC Meeting Notes – April 24, 2013 Page 2 of 3 307 of 708 Other Business: APPROVAL OF MEETING NOTES FROM: April 17, 2013 Mr. Cory moved approval of the minutes of the 4/17/13 SPAARC meeting, seconded by Mr. Nelson. The Committee voted 7-0 with 1 abstaining to approve the minutes of the 4/17/13 SPAARC meeting. The meeting adjourned at 2:50 p.m. The next regular SPAARC meeting is scheduled for WEDNESDAY, May 1 2013, at 2:30 p.m. in Room 2404 of the Lorraine H. Morton Civic Center. Respectfully submitted, Bobbie Newman SPAARC Meeting Notes – April 24, 2013 Page 3 of 3 308 of 708 For City Council meeting of June 10, 2013 Item P7 Ordinance 60-O-13 Application for Special Use for Bed and Breakfast Establishment at 1622 Forest Avenue For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Wally Bobkiewicz, City Manager Dennis Marino, Manager, Planning and Zoning Division Susan Guderley, Neighborhood Planner, Planning and Zoning Division Subject: Ordinance 60-O-13 Granting a Special Use for a Bed & Breakfast Establishment at 1622 Forest Avenue Date: May 30, 2013 Recommended Action Staff recommends the adoption of Ordinance 60-O-13 granting a special use permit for the operation of a Bed and Breakfast Establishment at 1622 Forest Avenue. The applicant has complied with all zoning requirements and meets all of the standards of a Special Use in this District. The Zoning Board of Appeals recommends denial of this request. A motion to recommend approval at ZBA failed by a 2-4 vote. Members’ findings concluded that the application met 7 of the 9 standards for a special use, but it did not meet 2 of the 9 standards (consistency with the policies of the comprehensive plan (3-3 vote) and cumulative effect of special uses (2-4 vote). By a vote of 6-0, the Evanston Preservation Commission recommends approval of the Special Use and has also approved the issuance of a Certificate of Appropriateness for the restoration of the principal house, the demolition of the existing coach house and construction of the new coach house. Summary Patriot Park LLC, property owner, applies for a special use for a bed and breakfast establishment at 1622 Forest Avenue. The subject property is developed with a 3-story, single-family detached home and a rear coach house on a 22,428 square foot parcel. The rear coach house is used as a garage with a second floor rental unit. This property is both an Evanston landmark and located within the Evanston Lakeshore Historic District. The applicant proposes to remodel this home for use as a five guest-room bed and breakfast establishment. Planned interior and exterior renovations include: the addition of an elevator on the north side of the building; addition of a stone terrace on the southwest corner of the house; installation of a new paved ramp; depression of grade on the south elevation to allow for a basement exit and windows; addition of half-timbering to the west Memorandum 309 of 708 and north elevations to match existing east and south elevations; renovation of existing and addition of new bathrooms; restoration and renovation of the bedrooms; and the conversion of the third floor into a separate suite, where one of the owners shall reside. There will be no substantial changes to its footprint or building envelope. In addition, the applicant proposes to demolish the existing coach house and replace it with a new structure of comparable size and appearance. Its first floor will be used for reserved, enclosed parking (6 spaces) for the use of guests and the resident owner. The second floor of the coach house will continue to be rented to a tenant and will not be available for use or rent by guests of the B&B. Additional space for parking is provided by the driveway and paved apron in front of the coach house; it is anticipated that both will be used for deliveries, maintenance and service providers, and the accessory unit’s tenant. Another request for a Special Use Permit to establish a bed and breakfast at 300 Church Street by Evergreen Manor LLC was granted by City Council in November 2011. That site is approximately 90’ north of the subject property, separated by one single family property. That project was recommended for denial by the ZBA, but approved by Council with conditions. The conditions include: tying the permit to the original owner/operator rather than the subject parcel; prohibiting the creation of a basement kitchen; prohibiting the use of the accessory apartment by the B&B; and leasing of additional parking spaces to serve guests. The City’s Law Department has determined that the ownership of both 300 Church and the subject property meet the requirements of the Zoning Ordinance. One of the beneficiaries/owners of the LLC will be the owner operator of the proposed bed and breakfast and will reside in the house at 1622 Forest Place, as required. The surrounding neighborhood is composed of single family housing and City park space and recreational areas. All of the other properties within the same block as the subject property are single family homes; this includes 300 Church, which remains under rehabilitation and is not yet a functioning B&B. The subject property is zoned R1, which extends at least one block to the west, north and south. This area is composed of single- family homes, with the exception of Northwestern University’s School of Continuing Education (405 Church) and its adjacent parking lot. Immediately to the east, across Forest Avenue, the area is zoned OS Open space and is occupied by the City’s Centennial and Patriot Parks and Clark Street Beach. Neighborhood Benefit This special use will allow a new use for an historic structure that is currently vacant and in a deteriorated condition. The proposed interior and exterior renovation will result in the extended life and adaptive reuse of a landmark property in the Lakefront Historic District. Staff has received one email from neighbors who support this request and four letters and one email from neighbors objecting to it. The ZBA also heard oral testimony from neighbors in objection on both April 2 and April 24, 2013. 310 of 708 Comprehensive Plan Two goals of the Evanston Comprehensive General Plan are to enhance existing assets of neighborhoods in recognition that each contributes to Evanston’s social and economic quality and to identify and preserve the City’s historic heritage for the benefit of both current and future residents. The Comprehensive Plan specifically includes: Objective: Maintain the appealing character of Evanston’s neighborhoods while guiding their change. Policy/Action: Encourage creative adaptive reuse of properties available for redevelopment using zoning standards and the Site Plan and Appearance Review process to protect historic character. Objective: Promote Evanston’s reputation as a community where historic preservation is a vital part of the community’s identity. Policy/Action: Identify historical and cultural resources for their potential in the enhancement of Evanston as a regional tourism destination. Objective: Develop and promote economic incentives for historic preservation. Legislative History December 18, 2012 By a vote of 6-0, the Preservation Commission voted to approve the demolition of the existing coach house at 1622 Forest Place in that the standards for review of demolition apply. March 19, 2013 By a vote of 6-0, the Preservation Commission voted to recommend to City Council approval of the special use for the bed and breakfast as it meets standards AC for special use/variations. April 23, 2013: By a vote of 2-4, the Zoning Board of Appeals failed to pass a motion to recommend approval of this request. Attachments Proposed Ordinance 60-O-13 ZBA Meeting Minutes of April 2 and April 23, 2013 ZBA Findings Staff memo to the ZBA ZBA Application Packet ZBA Meeting Exhibits Public Comments Preservation Commission Minutes of October 16, 2012, November 20, 2012, December 18, 2012, and March 19, 2013 Memo from Southeast Evanston Association 311 of 708 5/29/2013 60-O-13 AN ORDINANCE Granting a Special Use Permit for a Bed and Breakfast Establishment Located at 1622 Forest Place in the R1 Single-Family Residential Zoning District WHEREAS, the Zoning Board of Appeals (“ZBA”) met on April 2 and April 23, 2013, pursuant to proper notice, to consider case no. 13ZMJV-0017, an application filed by Patriot Park, LLC (the “Applicant”), owner of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 1622 Forest Place (the “Subject Property”) and located in the R1 Single-Family Residential Zoning District (“R1 District”), for a Special Use Permit to establish, pursuant to Section 6-4-7 and Subsection 6-8-2-4 of Title 6 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”), a Bed and Breakfast Establishment (“B&B”) on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a B&B did not meet the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council deny the application; and WHEREAS, at its meeting of June 10, 2013, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council reject the ZBA’s recommendation and instead approve the application in case no. 13ZMJV-0017; and 312 of 708 60-O-13 ~2~ WHEREAS, at its meetings of June 10 and June 24, 2013, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, and adopted those of the P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for a B&B on the Subject Property as applied for in case no. 13ZMJV-0017. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. B. Commercial Trash Collection: The Applicant shall enter into a contract with the City’s municipal solid waste service franchisee for trash collection as often as may be required to prevent a nuisance or a threat to public health, welfare and safety, but in no event shall such service be less than three (3) times each week. C. No Third Floor Kitchen: The Applicant shall not install cooking facilities on the third floor of the Subject Property. D. Coach House Occupancy Restricted: Pursuant to Subsection 6-4-7-(B) of the Zoning Ordinance, the coach house on the Subject Property shall not be used as living quarters for guests of the B&B authorized by the terms of this ordinance. Any lease of said coach house shall be for a term no shorter than one (1) year. 313 of 708 60-O-13 ~3~ E. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 314 of 708 60-O-13 ~4~ EXHIBIT A Legal Description LOT 13 (EXCEPT THE SOUTH 34 FEET THEREOF), AND ALL OF LOT 14 AND THE SOUTH 14 FEET OF LOT 15 IN BLOCK 22 IN THE VILLAGE OF EVANSTON, IN SECTION 18, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PIN: 11-18-405-013-0000 COMMONLY KNOWN AS: 1622 Forest Place, Evanston, Illinois. 315 of 708 APPROVED Page 1 of 4 Zoning Board of Appeals MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, April 2, 2013 7:30 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Andrew Gallimore, Matt Rodgers, Lori Summers, Beth McLennan, Mary Beth Berns, Scott Gingold Members Absent: Clara Wineberg Staff Present: Melissa Klotz, Susan Guderley, Dennis Marino Presiding Member: Lori Summers Declaration of Quorum With a quorum present, Chairman Summers called the meeting to order at 7:40pm. Unfinished Business 1826 Lyons Street ZBA 13ZMJV-0005 Ricardo Soto, property owner, applies for major zoning relief to retain 3 dwelling units on one property. The applicant requests to retain 3 dwelling units on a lot with a total size of 3,823.3 square feet where 2,500 square feet per dwelling unit is required for a total required lot size of 7,500 square feet (Zoning Code Section 6-8-5-4-C). The Zoning Board of Appeals is the determining body for this case. The applicant’s representative, Liz Soto, explained that her family purchased the property as a 3 unit home 10 years ago. The applicant’s father lives in the basement unit, the applicant’s family lives on the first floor, and Ms. Soto’s family lives on the second floor. Ms. Klotz explained that each floor is considered a separate dwelling unit because there is a full kitchen on each floor. Ms. Soto noted that each unit has its own gas and water meter as well. Chairman Summers noted the old MLS listing included as a ZBA packet supplement lists the property as a 2 unit with an in-law unit that generates rental income in the basement. Chairman Summers noted that the representation of the property in the MLS listing could be a hardship. Ms. Berns felt an incorrect MLS listing should not constitute a hardship. Mr. Gingold asked staff to explain the recommended condition of how the basement unit could be removed when the Soto’s leave the property, and how a covenant to do so would work. Ms. Klotz explained that when the property is no longer utilized by the Soto’s, a covenant recorded with Cook County could require that the kitchen in the basement unit be removed so that the property would qualify as 2-units instead of 3, and the basement could not be rented out by future owners. A nearby resident of the Soto’s noted that the basement was used as its own unit prior to the Soto’s purchase of the property. Carlos Sutton, President of the Block Club Community Alliance, noted that the property has been 3 units since at least the 1960s. The Zoning Board then entered into Deliberation: • Mr. Gallimore noted that the property is listed as 3 units on the City’s “About My Place” website. 316 of 708 APPROVED Page 2 of 4 Zoning Board of Appeals • Ms. McLennan noted the homeowners may face a financial hardship if the covenant is implemented when the Sotos sell the property. The Zoning Board re-opened the record: Mr. Gingold asked Ms. Soto is she was aware of the building code issues that would have to be resolved, such as the need for an egress window in the basement, and she replied yes, they are willing to address the code issues. Mr. Gingold then asked if the variance affects the parking requirement, and Ms. Klotz explained that it does not because the square footage of the livable space on the lot is not changing. The 3 spaces on the lot are currently not accessible because a portion of the driveway that leads to them was removed at some point, so the ZBA could require that portion of the driveway to be reinstated so that the 3 existing parking spaces could be accessed. The Zoning Board then returned to Deliberation: • Ms. Berns asked what constitutes the removal of a kitchen, and Ms. Klotz explained the stove hookups must be capped off in the wall and the sink must be removed. • Ms. Summers asked the ZBA members if this situation warranted granting the variance for the current property owner but not allowing the variance to transfer when new owners take over the property. Members felt the approval should continue if ownership is transferred to other family members, but not continue if the property is sold. The Standards were then discussed: 1) yes 2) yes 3) yes No – Ms. Berns and Mr. Rodgers felt the hardship was specific to the family, not the property. Professionals who were involved during the purchase did not do their due diligence. 4) yes 5) yes 6) yes 7) yes Mr. Gingold motioned for approval of the variance with conditions, and Ms. McLennan seconded the motion: 1) All life safety issues must be addressed including a proper egress window in the basement unit. 2) All units must be occupied by the Soto families or else the basement unit must be removed. 3) The basement unit shall have a covenant recorded with Cook County that states the property shall only be sold as a 2-unit, and the basement unit, 3rd gas and water meters must be removed prior to the sale or as a condition of the sale. 4) City staff will work with the applicant to make the aforementioned covenant. The motion was approved 4-2, with Ms. Berns and Mr. Rodgers voting to deny. 1202 Sherman Avenue ZBA 13ZMJV-0007 Senthil Rajarathinam, property owner, applies for major zoning relief to add one open parking space in the street side yard. The applicant requests open parking in the street side yard where parking is prohibited (Zoning Code Section 6-16-2-1-C-1), a 0’ street side yard setback where 15’ is required (Zoning Code Section 6-8-4-7-A-2), a 1.5’ rear yard setback where 3’ is required (Zoning Code Section 6-8-4-7-C-4), and a parking stall length of 13.5’ where 18’ is required (Zoning Code Section 6-16-2-4). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. 317 of 708 APPROVED Page 3 of 4 Zoning Board of Appeals Ms. Berns noted that she owns property within 500’ of the site in question, but that will not affect her deliberation. Ms. Klotz explained that the original site plan was revised at the recommendation of SPAARC, so only variances for the street side yard parking, and street side yard parking setback are now requested. Emily Ellis, property owner, explained why the variances are necessary: • On-street parking is difficult in the area, especially with small children in tow and the nearby CTA station that adds many parked cars to the area. • Previously the family did not have a car, so this is a new hardship. • The adjacent neighbor approves of the plan. • She finds all Standards to be met. The Zoning Board then entered into Deliberation: • Ms. Berns noted parking in the area is not difficult except on street sweeping days. She also noted other nearby properties have been granted relief for parking. • Chairman Summers noted corner lots have that problem a lot, and felt this property’s situation was not unique. • Ms. McLennan explained that corner lots have this problem, and this particular property has an even worse problem because Sherman is so busy. • Chairman Summers felt the extensive traffic on Sherman Avenue brings up a concern for backing out of the proposed driveway with the intersection so near. • Ms. Berns felt the best solution would be to make that neighborhood permit parking only on the street, and Ms. McLennan noted that the commuters that park there now would have nowhere else to park. • Mr. Gingold felt the hardship was unique, but the family bought the property knowing there was no parking. The Standards were then discussed: 1) No Yes – Ms. McLennan, Mr. Gallimore, Mr. Gingold 2) No 3) No Yes - Ms. McLennan, Mr. Gallimore, Mr. Gingold 4) Yes No – Mr. Gingold, Mr. Rodgers, Ms. Berns – its an inconvenience 5) Yes 6) Yes 7) Yes Ms. McLennan motioned to recommend approval of the variance, and Mr. Gallimore seconded the motion. The motion was denied 2-4, with Mr. Gingold, Mr. Rodgers, Ms. Berns, and Chairman Summers voting to deny the motion. New Business 1622 Forest Place ZBA 13ZMJV-0017 Patriot Park LLC, property owner, applies for a special use for a bed and breakfast establishment at 1622 Forest Place. 1622 Forest Place is located in the R1 Single Family Residential District, which requires a special use permit for a bed and breakfast establishment to operate (Zoning Code Section 6-8-2-4). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. 318 of 708 APPROVED Page 4 of 4 Zoning Board of Appeals Andrew Scott, attorney for Patriot Park LLC, explained the proposal and submitted 3 exhibits: • Significant restoration of the property will occur at a cost of 3-6 million dollars. Dawn Overand, who is one of the property owners and will manage the bed and breakfast, explained: • Ms. Overand holds a 4.9% ownership of the property and lived behind the property 4 years ago. She will live at the property to operate the bed and breakfast. • When the property was purchased, it was discussed as an option that the property may be utilized as a bed and breakfast establishment. • Ms. Overand is a 1% owner of the 300 Church Street B&B, but is not the operator. • The B&B will not operate as an investment return, but as a land-banking investment for a sale some time in the future, possibly as a single family home. The B&B profits would offset the cost of maintenance and taxes on the property. • The current tenant will remain in the coach house after the coach house is rebuilt. Mary Lindberger explained her research findings on the impact the B&B would have on the immediate area: • B&Bs have no negative impact on the neighborhood and they do not negatively impact the sale of surrounding single family residences. Mr. Gingold asked if research was done at existing locations where 2 B&Bs were in such close proximity, and Ms. Berns asked what the impact would be on the home that is situated in between the proposed B&B and the 300 Church Street B&B. Ms. Lindberger replied that zero impact times 2 equals zero impact. Ms. Berns asked how the sales of other homes within that neighborhood were affected after the 300 Church Street B&B opened, and Ms. Lindberger responded that was not researched. David Reynolds, nearby property owner, felt the Standards for such use are not met, and submitted 2 letters from nearby property owners. Oliver Gould felt the proposal would have a negative impact on the neighborhood. Alice Whitley stated she bought into an R1 neighborhood and there should not be 2 non-single family homes within the neighborhood because there is too much of a negative impact. Kathryn Stokel agreed with the previous comments. ZBA members requested staff forward the transcripts/recordings from the 300 Church Street ZBA case and a map with addresses of surrounding properties for the next hearing. Mr. Rodgers motioned to continue the case to the April 23, 2013 ZBA hearing, and Ms. Berns seconded the motion. The motion was approved 6-0. The meeting adjourned at 10:55pm. This meeting was recorded by audio and video and is available at the Community and Economic Development Department, 2100 Ridge Avenue, Evanston. Respectfully Submitted, Melissa Klotz Zoning Planner, Community and Economic Development Department 319 of 708 APPROVED Page 1 of 5 Zoning Board of Appeals MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, April 23, 2013 7:30 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Andrew Gallimore, Matt Rodgers, Lori Summers, Beth McLennan, Scott Gingold, Clara Wineberg Members Absent: Mary Beth Berns Staff Present: Melissa Klotz, Susan Guderley, Dennis Marino, Ken Cox Presiding Member: Lori Summers Declaration of Quorum With a quorum present, Chairman Summers called the meeting to order at 7:35pm. Unfinished Business 1622 Forest Place ZBA 13ZMJV-0017 Patriot Park LLC, property owner, applies for a special use for a bed and breakfast establishment at 1622 Forest Place. 1622 Forest Place is located in the R1 Single Family Residential District, which requires a special use permit for a bed and breakfast establishment to operate (Zoning Code Section 6-8-2-4). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Tom O’Brien commented that 2 bed and breakfast establishments in such close proximity to each other are too many, and wondered if such approval would set a precedent for more. Chairman Summers noted that the Plan Commission recommended a minimum 900’ distance requirement between such establishments but the regulation was not approved by City Council. Chairman Summers asked for clarification on the floorplan regarding the unlabeled bedrooms on the third floor. Mr. Scoot explained the bedrooms will be utilized as living space for the B&B manager. Mr. Scott noted the immediate neighbors have not commented in opposition to the proposal, and Mr. Gingold added that they have also not commented in favor. Ms. Cooper noted the economic benefit of having another B&B in Evanston will be minimal since only 5 bedrooms will be available for use. She asked if stronger noise regulations should be implemented than the City’s noise ordinance since B&Bs may have outdoor events often but are surrounded by residences. She then cited examples for large homes in the area that have recently sold after a few days or weeks on the market. Mr. Gingold asked if an incremental economic benefit study was done, and Mr. Scott explained that such a study was not done, however it is the intent of the B&B for guests frequent Evanston shops and restaurants. The Zoning Board entered into Deliberations: Mr. Rodgers felt the commercialization was not a big issue, but was concerned with the close proximity to the other B&B, and noted that the amount of money being invested in the property 320 of 708 APPROVED Page 2 of 5 Zoning Board of Appeals may push the home into a higher price point where it could not revert back to a single family residence. Mr. Gingold noted that according to the minutes from the 300 Church Street B&B public hearing, Mr. Scott stated there was no plan for more B&Bs in the area. Mr. Gingold felt the B&B ordinance was created for existing homeowners to utilize their homes, not for a corporation to purchase a property to run as a business. He added there will be a negative cumulative effect, and many of the Standards are not met. Ms. Wineberg agreed, and added that the use would diminish the characteristics of the neighborhood. Ms. McLennan disagreed. She explained that she lived in resort communities with many nice B&Bs. She applauded the intense renovations and adaptive reuse the applicants intend. She noted that the house, as a $8-9 million dollar property without beach access, will likely be priced out of the single family residence range, but the work needs to be done to it either way. Mr. Gallimore added hotels and B&Bs in Evanston are lacking. This is a large lot so much of the noise will be mitigated and not have the same issues as current illegal rentals that are on small lots. Chairman Summers noted that parking is not an issue at this property and the coach house is not an issue, but there may be a negative cumulative effect, and the proposal may not keep with the intent of the Comprehensive Pan since it isn’t specifically addressed in the Comprehensive Plan. Mr. Gingold explained that he has no problem with B&Bs but it was not the intent of the Zoning Ordinance for corporations to establish multiple B&Bs as businesses. A financier with 99% ownership with a manager owning 1% is not the intent of the ordinance. Ms. Wineberg added the intent of the Zoning Ordinance is not to create a resort area along the lakefront. The Standards were then addressed: 1) Yes 2) No – Scott, Clara, Lori Yes – Beth, Matt, Andrew 3) No – Scott, Clara, Matt, Lori Yes – Andrew, Beth 4) Yes – Lori, Beth, Math, Andrew No – Scott, Clara 5) Yes – but require commercial garbage pick up 6) Yes 7) Yes 8) Yes 9) Yes Mr. Rodgers motioned to recommend approval with the following conditions: 1) No full kitchen on the third floor. 2) Commercial garbage pickup is required. 3) The coach house shall have a minimum 1 year lease and not be part of the B&B. 4) The project be in substantial compliance with the documents and testimony on record. Ms. McLennan seconded the motion, which was denied 2-4 with members McLennan and Gallimore voting in favor and members Wineberg, Gingold, Summers, and Rodgers voting opposed. 321 of 708 APPROVED Page 3 of 5 Zoning Board of Appeals New Business 623 – 627 ½ Howard Street ZBA 13ZMJV-0022 Douglas Lasch, architect, applies for major zoning relief to eliminate 8 required off-street parking spaces for a Type 1 Restaurant. The applicant requests to eliminate 8 required off-street parking spaces for a total of zero off-street parking spaces (Zoning Code Section 6-16-3-5). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Mr. Rodgers noted that he lives within 500’ of the subject property but his judgment would not be affected by the proximity of his residence. Applicant Douglas Lasch explained the proposal: • The project includes a gut rehab of the entire property, including the addition of an outdoor courtyard and seating area. The garage would be turned in to a micro-brewery. • The garage will have the same appearance from the alley side, although only one garage door will be functional. • Staff could park in nearby City lot, take public transportation, or possibly at Sherwin Williams lot. • Looked at options that would not eliminate the garage parking, but there wasn’t a feasible plan. • Valet parking for patrons will be available if the restaurant is busy enough to warrant it. • Currently working on parking lease with Sherwin Williams to lease parking spaces in their lot. Mr. Rodgers noted that there is currently a proposal in review for the residential area just north of the proposed restaurant to make street parking available only to Evanston residents between 6pm and 6am. Mr. Lasch noted the hardship is that there is not enough space available in the building to operate the restaurant and micro-brewery without utilizing the garage area, and the business cannot be successful without the micro-brewery. Dennis Marino, Manager, Planning & Zoning, noted the City lot is on Howard Street and Chicago Avenue and is historically underutilized. Valet parking could utilize that lot as well. Chairman Summers asked how many parking spaces are available at the Sherwin Williams site, and Mr. Lasch responded that there are more than 10 spaces available. Alderman Ann Rainey explained that within the 600 and 700 blocks of Howard Street, on both sides of the street, there are 6 large parking lots that are virtually empty from 7am – 2am, and are available for valet leases for a total of more than 100 available parking spaces. The Zoning Board entered into Deliberations: Chairman Summers noted that a parking lease should be required for staff parking, as well as some customer parking during peak times. Mr. Gingold added that a condition should be added so that staff cannot utilize the street parking. The Zoning Board members found all Standards to be met. Mr. Gingold motioned to recommend approval of the parking variance with the following conditions: 322 of 708 APPROVED Page 4 of 5 Zoning Board of Appeals 1) Staff may not park on the street. 2) 8 off-street parking spaces within the vicinity of the proposed restaurant must be leased. 3) Valet parking must be available during peak business hours. 4) The proposal must be within substantial compliance with the documents and testimony on record. The motion was seconded by Ms. McLennan and approved 6-0. 1404 – 1406 Greenleaf Street ZBA 13ZMJV-0020 Russell and Paula Wagner, property owners, apply for major zoning relief to replace an existing detached garage with a larger detached garage. The applicants request a separation between the principal structure and accessory structure (detached garage) of 4.1’ where 10’ is required (Zoning Code Section 6-4-6-2-C). The Zoning Board of Appeals is the determining body for this case. Applicants Russell and Paula Wagner explained the project: • Current garage is dilapidated and too small to fit a car • Current garage is below grade so it floods • Intend to replace with a solid brick garage to address fire rating concerns • Has support from immediate neighbors • Space above the garage will be used for storage for the on-site business Ms. Klotz explained the rental house is nonconforming and does not affect the garage use. Ms. Klotz also noted because of the B Zoning District, the property is analyzed with FAR, which is compliant at .49 with the proposed garage. The Zoning Board entered into Deliberations: The Zoning Board found the Standards to be met. Mr. Rodgers motioned for approval with the following conditions: 1) The garage must be constructed with a 1 hour separation fire rated wall where it is adjacent to the rental house. 2) The project must be within substantial compliance of the documents and testimony on record. Ms. McLennan seconded the motion, which was approved 6-0. 1104 Davis Street ZBA 13ZMJV-0021 Joel Stein, lessee applies for a special use for a Resale Establishment at 1104 Davis Street. 1104 Davis Street is located in the D4 Downtown Transition District, which requires a special use permit for Resale Establishments to operate (Zoning Code Section 6-11-5-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Applicant Joel Stein explained the proposal: • Sell surplus small office furniture that is left over from large wholesale business. • Plans to give away all proceeds but will not technically be a non-profit establishment. • Will restock a few times a week as needed with a small van. • Will look like a retail shop, not a warehouse. • Hours of operation 10am-5pm Monday-Friday and possibly 11am-4pm on Saturdays. The Zoning Board entered into Deliberations: The Zoning Board found the Standards to be met. Mr. Rodgers motioned to recommend approval with the following conditions: 323 of 708 APPROVED Page 5 of 5 Zoning Board of Appeals 1) The special use is limited to furniture and furnishings. 2) Hours of operation limited to 7am-10pm, 7 days a week. Mr. Gingold seconded the motion, which was approved 6-0. The meeting adjourned at 10:10pm. This meeting was recorded by audio and video and is available at the Community and Economic Development Department, 2100 Ridge Avenue, Evanston. Respectfully Submitted, Melissa Klotz Zoning Planner, Community and Economic Development Department 324 of 708 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting public hearings on April 2 and April 23, 2013, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearing, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 6-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; _______Met __X__Not Met Vote 3-3 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; _______Met __X___Not Met Vote 2-4 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 4-2 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 6-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 6-0 Case Number: 13ZMJV-0017 Address or Location: 1622 Forest Place Applicant: Patriot Park LLC Proposed Special Use: Bed and Breakfast Establishment 325 of 708 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 6-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 6-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 6-0 and, based upon these findings, and upon a vote __2__ in favor & __4__ against Recommends to the City Council _____ approval without conditions __X__ approval with conditions specifically: 1) No full kitchen on the third floor. 2) Commercial garbage pickup is required. 3) The coach house shall have a minimum 1 year lease and not be part of the B&B. 4) The project be in substantial compliance with the documents and testimony on record. _____ denial of the proposed special use. __________________________________________ Date: _____________ Lori Summers Zoning Board of Appeals Chair Attending: Vote: Aye No _______ Mary Beth Berns _____ ____ ___X___ Clara Wineberg _____ _X__ ___X___ Scott Gingold _____ _X__ ___X___ Beth McLennan __X__ ____ ___X___ Matt Rodgers _____ _X__ ___X___ Lori Summers _____ _X__ ___X___ Andrew Gallimore __X__ ____ 326 of 708 To: Members of the Zoning Board of Appeals From: Dennis Marino, Manager, Zoning and Planning Division Susan Guderley, Neighborhood Planner Subject: 1622 Forest Place, 13ZMJV-0017 ZBA Recommending Body; City Council Determining Body Date: March 28, 2013 Notice – Published in the March 14, 2013 Evanston Review Patriot Park LLC, property owner, applies for a special use for a bed and breakfast establishment at 1622 Forest Place. 1622 Forest Place is located in the R1 Single Family Residential District, which requires a special use permit for a bed and breakfast establishment to operate (Zoning Code Section 6-8-2-4). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Recommendation The Historic Preservation Commission and the Site Plan and Appearance Review Committee recommend approval of the proposed Special Use. The Preservation Commission has also approved a Certificate of Appropriateness for the exterior improvements to the house and coach house. The enclosed Zoning Analysis finds the proposed project compliant with the Zoning Ordinance with the exception that it requires special use approval by City Council to operate as a bed and breakfast. The proposed project has positive characteristics, especially the opportunity to enhance substantially a historic property. Staff has determined that the proposal meets the Standards for a Special Use. Two issues that the ZBA might consider as part of its review of the proposal and its recommendation include the possibility of restricting the permit to operate to the original owner/manager of the establishment, as was done with 300 Church Street, and also consider recommending conditions to regulate the use of the bed and breakfast for special events. Objectors have been present at the Site Plan and Appearance Review Meeting and one has submitted written letter of comment to date that has been enclosed. Site/Proposal Background The subject parcel is developed with a large 3-story, single-family detached home and a rear coach house on a large site of 22,428 square feet. The coach house is used as a Memorandum 327 of 708 garage with a second floor rental unit. This property is both an Evanston landmark and within the Evanston Lakeshore Historic District. The applicant proposes to renovate the home for use as a five guest-room bed and breakfast establishment. The proposed project includes interior remodeling and renovation of the principal structure to include the following: the addition of an elevator on the north side of the building; addition of a stone terrace on the southwest corner of the house; installation of a new paved ramp; depression of grade on the south elevation to allow for a basement exit and windows; addition of half-timbering to the west and north elevations to match existing east and south elevations; renovation of existing and addition of new bathrooms; restoration and renovation of the bedrooms; and construction of improvements to the third floor for the home owner. There will be no substantial changes to the footprints and building envelope. In addition, the applicant proposes to demolish the existing coach house that has been described as structurally deficient and replace it with a new structure of comparable size and appearance. Its first floor will be used for reserved, enclosed parking (6 spaces) for the use of guests and the resident owner. The second floor of the coach house will continue to be rented to a tenant and will not be available for use or rent by guests of the B&B. Additional space for parking is provided by the driveway and turnaround area in front of the coach house; it is anticipated that both will be used for deliveries, maintenance and service providers, and the accessory unit’s tenant. Another request for a Special Use Permit to establish a bed and breakfast at 300 Church Street by Evergreen Manor LLC was granted by City Council in November, 2011. That site is approximately 90’ north of the subject property, separated by one single family property. That project was recommended for denial by the ZBA, but approved by Council with conditions, some of which were suggested by the ZBA. The conditions included tying the permit to the original owner/operator rather than the subject parcel, prohibiting the creation of basement kitchen facilities, prohibiting the use of the accessory apartment by the B&B, and leasing of additional parking spaces to serve guests. Ownership of both 300 Church and the one now under consideration is by a LLC Corporation that has been determined by the City’s Law Department to meet the requirements of the Zoning Ordinance. One of the beneficiaries/owners of the LLC will be the owner operator of the proposed bed and breakfast who will reside in the house at 1622 Forest Place as required. The surrounding immediate neighborhood is composed of single family housing, and City park lands and open space. The immediate face blocks that share the common alley relative to the subject property are composed of single family homes and include the one approved bed and breakfast at 300 Church Street that is not yet operating and is under substantial rehabilitation. Within a two block radius of the R1 Zoning in which the subject parcel is located, the only other non-single family residential uses are the offices of Northwestern University’s School of Continuing Studies (405 Church Street) and its adjacent staff/visitor parking lot. Ordinances Identified for Requested Approval 6-8-2-4: SPECIAL USES: 328 of 708 The following uses may be allowed in the R1 District, subject to the provisions Set forth in section 6-3-5, “Special Uses,” of this title: Bed and breakfast establishments (subject to the general requirements of section 6-4-7, “Bed And Breakfast Establishments”, of this title) [among others listed] Special Use Standards: For the ZBA to recommend that City Council grant a special use, the ZBA must find that the proposed special use: a) is one of the listed special uses for the zoning district in which the property lies; b) complies with the purposes and policies of the Comprehensive General Plan and the Zoning Ordinance; c) does not cause a negative cumulative effect in combination with existing special uses or as a category of land use; d does not interfere with or diminish the value of property in the neighborhood; e) is adequately served by public facilities and services; f) does not cause undue traffic congestion; g) preserves significant historical and architectural resources; h) preserves significant natural and environmental resources; and i) complies with all other applicable regulations. Staff determination is that this special use application meets the standards of the special use. The extraordinary large site of the proposed bed and breakfast and the large house in which it would operate should minimize any potential negative externalities, especially if reasonable conditions for special events are included. The presence of adequate parking for the proposed use is a favorable characteristic of the proposed project. ZBA members, however, should be aware that there are at last two residents who have indicated that the application should not be approved because it does not meet one or more standards. Attachments Special Use Application – Submitted February 5, 2013 Standards Form Zoning Analysis Bed and Breakfast Zoning Regulations Plat of Survey – February 22, 2012 Site Plan Elevations Letter of Concern Aerial View of Property Zoning Map Image of Property SPAARC Draft Meeting Minutes – March 27, 2013 329 of 708 1622 Forest Place 13ZMJV-0017 330 of 708 331 of 708 332 of 708 333 of 708 334 of 708 335 of 708 336 of 708 337 of 708 338 of 708 339 of 708 340 of 708 341 of 708 342 of 708 343 of 708 344 of 708 345 of 708 346 of 708 347 of 708 348 of 708 349 of 708 350 of 708 6-4-7. - BED AND BREAKFAST ESTABLISHMENTS. A bed and breakfast establishment is an owner occupied single-family or two-family dwelling where short term lodging and morning meals are provided for compensation. The following general requirements shall apply to bed and breakfast establishments: Location: The bed and breakfast establishments shall be located within and accessory to an owner occupied single-family or two-family residential structure. Maximum Bedrooms Allowed: Subject to the special use provisions in each zoning district, up to a maximum of five (5) bedrooms may be provided for registered guests. No additional bedrooms as living quarters for roomers, permanent guests, or other boarders shall be permitted in conjunction with the operation of a bed and breakfast establishment. Maximum Stay: The maximum stay by any one (1) guest shall be four (4) consecutive weeks. Cooking Limitations: Morning meals shall be the only meals provided for registered guests only. No cooking facilities shall be permitted in guestrooms. Room Locations: Rooms used for guests shall be part of the primary residential structure and shall not have been specifically constructed for rental purposes. Guest Parking: Guest parking may be provided either on site, in the rear off a public alley or along the curb abutting the lot but at no time shall guest parking be permitted in any front or side yard. Licensing: The resident owner shall obtain a license for the operation of a bed and breakfast from the City of Evanston department of health and human services. The license shall be granted for a period of one (1) year commencing on the date of issuance. Thereafter, the license may be renewed for a one (1) year period subject to a review by the City Council, through its health and human services committee. Revenue Collection: The resident owner shall comply with all the revenue collection ordinances of the City. Signage And Lighting: All signage and special lighting shall comply with the sign ordinance of the City. (Ord. 43-0-93) (A) (B) (C) (D) (E) (F) (G) (H) (I) Page 1 of 1Municode 3/22/2013http://library.municode.com/print.aspx?h=&clientID=15159&HTMRequest=http%3a%2f... 351 of 708 352 of 708 353 of 708 354 of 708 355 of 708 356 of 708 357 of 708 358 of 708 359 of 708 360 of 708 361 of 708 362 of 708 363 of 708 364 of 708 365 of 708 366 of 708 367 of 708 LINBERGER & COMPANY, LLC REAL ESTATE APPRAISAL & CONSULTING SERVICES 1017 RIDGE AVENUE EVANSTON, ILLINOIS 60202 PHONE 312.968.1017 FAX 847.589.5289 EMAIL mary@marylinberger.com March 31, 2013 Patriot Park, LLC c/o Andrew P. Scott, Esq. Dykema 10 South Wacker Drive Suite 2300 Chicago, Illinois 60606 Re: Proposed Bed and Breakfast Establishment 1622 Forest Place Evanston, Illinois Ladies and Gentlemen, The above-captioned property is an approximately 130-year old, Tudor style single-family home that is proposed for renovation into a bed and breakfast with five guest rooms plus living space for the resident owner. This property is located in an R-1 district, which allows establishments of this type as a special use. At your request, I have evaluated whether this project will (1) interfere with or diminish the value of properties in the neighborhood, (2) be injurious to the property in the Lakeshore Historic District or in the vicinity thereof, or (3) have a cumulative negative impact on surrounding properties when considered in conjunction with other special uses in the same neighborhood. After considering the factors outlined below, I have concluded that this project will not interfere with or diminish the value of properties in the neighborhood, or be injurious to the properties in the Lakeshore Historic District or its vicinity. I furthermore, conclude that as a special use this project will have no cumulative negative impact on surrounding properties when considered in conjunction with other special uses. SURROUNDING AREA This property is located in northeast Evanston, a few hundred feet west of Lake Michigan and less than two blocks south of the Northwestern University campus. The immediately adjoining land uses include a public park to the east and similar large vintage homes to the north, south and west. One house north of the subject at 300 Church Street is another residence that is currently under renovation and will also operate as a bed and breakfast. This establishment has some of the same owners as the subject. 368 of 708 LINBERGER & COMPANY, LLC 2 Forest Place is part of the lakefront commuting route that extends from Lake County south to the northern end of Lake Shore Drive. As a result, it is well-travelled (maps published online by the Illinois Department of Transportation indicate that it carries about 22,500 cars daily). In addition to this commuter traffic, the Northwestern campus attracts visitors both in cars and on foot, as does the lakefront and its festivals particularly in the warm weather. Although the residential character of this area is low-density in that most sites are improved with large single-family homes, this area is quite active in terms of pedestrian and vehicular traffic. ZONING The subject is zoned R–1, a single family zoning classification that permits bed and breakfast establishments as a special use. It is worth noting that Evanston allows bed and breakfasts as a special use in all residential districts as well as in the B-1 district (the City’s lowest density business classification which also permits a variety of residential uses). Furthermore, the City's zoning regulations stipulate that a bed and breakfast can only be operated in a single family or two-family home that includes space for the owner to reside. Given the structure of its zoning ordinance, it is clear that Evanston has made the legislative decision that in terms of land use a bed and breakfast establishment is consistent and compatible with residential uses. As a result, I conclude that the proposed subject development is consistent with Evanston's land use policy and with the intent of its zoning ordinance. EXISTING PROPERTY AND PROPOSED RENOVATIONS This three-story, 14-room home occupies a 22,428 square foot site in the Lakeshore Historic District and is itself a designated historic structure. As currently configured, it has seven bedrooms, four full baths, two powder rooms, a large kitchen with family room and pantry, a dining room, a sunroom, a salon, a parlor, a library, eight fireplaces and a full basement. Along the alley behind the home is a free-standing two-story coach house with first floor parking and an upper floor apartment. Main Residence In order to provide the highest quality accommodations, the development of this proposed bed and breakfast will include the following upgrades to the main residence: Renovation of all the interior common areas; Installation of a new HVAC system throughout; Installation of a fire safety system with sprinklers, strobe lights and alarms; Installation of a new kitchen; Renovation of all existing baths and construction of several new baths such that the home will have a total of five powder rooms and six full baths; 369 of 708 LINBERGER & COMPANY, LLC 3 Renovation and consolidation of the six existing second floor bedrooms into five guest rooms with en suite baths; Installation of a guest laundry area on the second floor; Conversion of the third floor to the resident owner's suite including living/sleeping areas as well as a powder room and a full bath; Renovation of the basement to include a game room, exercise room, media room, quiet/spa room, laundry room and mechanical room; Addition of windows and an entrance door to the basement; Installation of new half-timbering on the home’s northern and western elevations; Repairs to the roof as necessary; Repairs to all existing windows and installation of new windows as needed that match the original; Installation of an elevator on the home's northern elevation that will serve all three floors plus the basement; Installation of a new staircase extending from the basement to the third floor; Installation of a lawn sprinkler system; Construction of a an access ramp on the home's front (eastern) elevation; and Construction of a new stone terrace at the southwest corner of the home. After completion of this work, the home's exterior elevations and first floor layout will be largely unchanged. The only change to its covered footprint will be the new elevator shaft on the north elevation. Coach House The coach house is in poor condition and will be replaced with a new building having essentially the same footprint and the following features: A full basement that includes storage space and a generator to provide emergency power to the entire property; A first floor garage for six vehicles that is accessible from the alley; and A second floor apartment with two bedrooms, a kitchen, a combined living and dining area, two full baths and a powder room. This coach house will meet the parking requirements for the guests and resident owner while additional unenclosed spaces accessed off the home's front driveway will serve the tenant and any visitors. 370 of 708 LINBERGER & COMPANY, LLC 4 Conclusions None of the improvements described above are inconsistent with those that would be associated with the property's continued functioning as a single-family home. In my judgment, this renovation will in no way change the residential character of the property or be injurious to the values of properties in this immediate neighborhood or in the Lakeshore Historic District as a whole. OPERATIONS OF A SIMILAR BED AND BREAKFAST In evaluating the likely operations of the subject property, I interviewed the resident owner of another upscale bed and breakfast on the north side of Chicago. This establishment was developed over four years ago by some of the same individuals who are involved in the subject project. They report that its operations are similar in scope and quality to what is planned for the subject. Cat's Cradle –7421 Sheridan Road This restored Prairie style home in the Rogers Park neighborhood has five guest rooms as well as a third floor suite for the resident owner (consistent with what is planned for the subject property). This is a luxurious residence with very gracious common areas (both interior and exterior), state-of-the-art electronics, attractively fixtured baths and high-end room appointments. Viewed from the street or the sidewalk, there is no indication that this property is anything more than a private home. The resident owner provided me with the following information: Room rates are currently between $140 and $185 nightly, depending on the room. The average length of stay is three days. Guests are generally aged 40 and above. Most guests are either: (1) visiting family in the neighborhood, (2) visiting a student at Loyola, or (3) coming from abroad to see the Chicago area. She has had several requests to rent the entire home from families travelling to a local event or members of a wedding party. However, almost none of her business comes from events being held on site (such as weddings or receptions). About half of the guests do not arrive by car and rely on other means of transportation. As a result, they have no need for parking. This establishment serves only breakfast (as will the subject), after which most guests go out for the day and generally do not return until after dinner. All laundry is done on site by housekeeping staff that comes in for a few hours in the afternoon (as is expected for the subject). 371 of 708 LINBERGER & COMPANY, LLC 5 No surrounding property owner has ever complained regarding any aspect of this property's operations. Conclusions Based on the above information, I conclude that the subject bed and breakfast will have all the characteristics of an upper-bracket North Shore home rather than a business operation. In other words, its exterior functioning will be similar to any other home in this neighborhood since it will periodically have guests arriving and leaving and receive deliveries. POTENTIAL VALUE IMPACT OF A BED AND BREAKFAST ON SURROUNDING PROPERTIES In order to further evaluate the potential impact of the proposed subject development on the values of surrounding properties, I investigated other bed and breakfasts in the Chicago area. As described below, I identified one such establishment in Chicago's Gold Coast Historic District that presents a set of facts I consider particularly relevant to the subject. Bed and Breakfast - Flemish House - 68 East Cedar Street This three-story greystone residence constructed in 1896 is located just off Lake Shore Drive on a very exclusive street. It has eight guest accommodations and is indistinguishable from the surrounding homes. Similar to the subject neighborhood, this area includes several residences that were constructed over 100 years ago. This location commands premium prices due to its architectural charm, proximity to the lakefront and ease of access to the Michigan Avenue commercial district. Over the past six years, single-family homes on East Cedar that did not require extensive renovations have sold for $1.9 to $5.3 million. Comparable Sale - 66 East Cedar Street This vintage home is immediately next door to the bed and breakfast and is currently listed for sale at $3.6 million. It is under a contract that is scheduled to close in the next month. The listing broker reports that this property experienced an extended listing period due to the fact that it had been over-priced for a slumping real estate market. She doubts that any of the prospective buyers for this property were even aware of the bed and breakfast and specifically states “The bed and breakfast was never an issue and did not affect the value of this home.” Comparable Sale - 69 East Cedar Street In January 2007, this vintage greystone home located directly across the street from the bed and breakfast sold for $2.5 million, after being listed for $2.85 million. The selling broker reported that “… there was zero impact to the new buyers and the presence of the B&B did not impact the sale price of my listing in any way, nor was it ever even brought 372 of 708 LINBERGER & COMPANY, LLC 6 up to me by either the Seller or any of the people who came through my listing while it was up for sale.” Conclusion I believe that the comments of these brokers support my conclusion that a bed and breakfast located in a very upscale historic neighborhood will not negatively impact the value or marketability of the surrounding properties. POTENTIAL CUMULATIVE IMPACT OF MULTIPLE SPECIAL USES As previously noted, the subject bed and breakfast would be a special use under the Evanston zoning ordinance and there is another bed and breakfast under development about 200 feet to the north. This latter property is the only other special use in this neighborhood. In evaluating the potential cumulative effect of these special uses on the surrounding homes, I note the following: These properties will be under related ownership and have the same commitment to providing the highest quality lodging and service in a luxury residential setting; The price point for accommodations in these properties will limit their appeal to affluent travelers; Neither of these properties will serve any meal other than breakfast and there will be no bar service offered to guests; Neither of these properties will generate significant traffic or rely in any meaningful way on public parking in the surrounding area; and The intensity of use associated with these bed and breakfasts will not exceed what could be expected from a family large enough to reside in such spacious quarters. As another factor, I have investigated what cumulative impact other uses allowed in residential districts have on surrounding properties. Specifically, I have considered whether the presence of several churches within a small radius that also includes single- family homes has any discernible negative impact on the homes. While churches are not a special use per se, they are non-residential and generate significant vehicular and pedestrian traffic. In this regard, they could reasonably be seen as more potentially intrusive than a bed and breakfast. I have studied the general area of Lake Street and Greenwood Avenue between Oak and Maple Streets. Located here are three churches (1) St. Mary's Church at the southeast corner of Lake and Oak Streets, (2) Emmanuel Church at the northeast corner of Oak Street and Greenwood Avenue and (3) St. Paul's Church at the southwest corner of Maple Street and Greenwood Avenue. 373 of 708 LINBERGER & COMPANY, LLC 7 I identified the following nearby single-family homes that have sold over the past few years: 1005 Greenwood Avenue This home is on the north side of Greenwood directly across from St. Paul's and a short distance east of Immanuel. It is a seven room home that sold in October 2012 for $672,000. My analysis of sales involving homes similar in physical features as well as homes that commanded a similar price does not indicate any negative impact to this home due to the presence of surrounding churches. 1022 Greenwood Avenue This home is on the south side of Greenwood across from Immanuel and a short distance west of St. Paul's. It is a 13-room home that sold in January 2008 for $1,550,000. My analysis of sales involving homes similar in physical features as well as homes that commanded a similar price does not indicate any negative impact to this home due to the presence of surrounding churches. Conclusions Considering all of the forgoing, I conclude that the subject will not create any cumulative negative impact on surrounding properties when considered in conjunction with the other nearby bed and breakfast. SUMMARY OF FINDINGS I conclude that the proposed subject development will in no way adversely impact property values in its immediate neighborhood or in any other area of the city. I also conclude that it will have no cumulative negative impact when considered in conjunction with the other nearby bed and breakfast. I believe that the subject project will be consistent with the intent of Evanston's zoning ordinance, compatible with the surrounding land uses, non-intrusive in the nature of its operations, and without any appreciable impact on area roadways or public parking. Pease contact me with any questions. Sincerely, LINBERGER & COMPANY, LLC Mary M. Linberger, MAI 374 of 708 LINBERGER & COMPANY, LLC 8 CERTIFICATION I do hereby certify that, except as otherwise noted in this consulting report: I have personally inspected the subject property. I have no present or contemplated future interest in the real estate that is the subject of this consulting report. I have no personal interest or bias with respect to the subject matter of this consulting report or the parties involved. The amount of the fee is not contingent upon reporting a predetermined conclusion. To the best of my knowledge and belief the statements of fact contained in this consulting report, upon which the analysis, opinions, and conclusions expressed herein are based, are true and correct. I have not relied on any single item of information to the exclusion of other information and all data were analyzed within the framework of my judgment, knowledge, and experience. I have not withheld any pertinent information. This report sets forth all of the limiting conditions (imposed by the terms of the assignment or by me) affecting my analysis, opinions and conclusions. This consulting report has been made in conformity with and is subject to the requirements of the Code of Professional Ethics and Standards of Professional Conduct of the Appraisal Institute. No other person has prepared the analysis, conclusions, and opinions concerning real estate that are set forth in this consulting report. As of the date of this report, I have completed the requirements of the continuing education program of the Appraisal Institute and am certified by the state of Illinois. I will not be required to appear in Court or otherwise testify regarding this appraisal unless prior arrangements have been made. The use of this report is subject to the requirements of the Appraisal Institute relating to review by its duly authorized representatives. Mary M. Linberger, MAI 375 of 708 LINBERGER & COMPANY, LLC 9 CONTINGENT AND LIMITING CONDITIONS This Certification is expressly subject to the following stipulations: I obtained the information, estimates, and opinions contained in this report from sources considered reliable and believed to be true and correct; however, I can assume no responsibility for accuracy. I assume that the title for this property is marketable. I assume no responsibility for matters of a legal nature. I evaluated this property as though free and clear of any mortgage encumbrance. I assume that the subject property is free of contamination with any hazardous or toxic materials. Neither all nor any part of the contents of this report shall be conveyed to the public through advertising, public relations, news, sales or other media, without my prior written consent and approval, particularly as to valuation conclusions, my identity, the firm with which I am connected, any reference to the Appraisal Institute, or any reference to the MAI designation. 376 of 708 LINBERGER & COMPANY, LLC 10 STATEMENT OF QUALIFICATIONS MARY M. LINBERGER, MAI EDUCATION Ms. Linberger was an undergraduate at LeMoyne College in Syracuse, New York, and a graduate student at the University of Chicago. Her undergraduate and graduate majors were in political science. She holds the MAIdesignation from the Appraisal Institute and is a certified general appraiser in Illinois. She is a member of Lambda Alpha, a national land economics fraternity. EXPERIENCE Ms. Linberger has been engaged in providing real estate appraisal and consulting services for over 30 years. She was initially employed by the Marling Group, a Chicago -based firm that provided appraisal and consulting services to an institutional clientele on a national basis. In 1985 she formed her own firm. AREAS OF SPECIALIZATION Ms. Linberger specializes in litigation-related matters and has extensive testimony experience in various courts as well as before public bodies. Some of her assignments have included: Evaluating the impact of a proposed multi-story residential development on the values of surrounding low-rise properties; Evaluating the value impact on surrounding commercial properties of converting private parking lots in a suburban downtown to free, municipally operated parking; Evaluating the impact of a proposed pharmacy drive-through window on the values of surrounding residential properties; Valuing a golf course and surrounding development land being acquired by a public body; Estimating the value of the air rights over a municipally-owned parking garage; and Evaluating the value impact of a proposed public utilityeasement that would cross a prime development parcel. 377 of 708 LINBERGER & COMPANY, LLC 11 CLIENTS The following is a representative list of clients with whom she has worked Law Firms Baker & McKenzie David A. Axelrod & Associates Deutsch, Levy & Engel Dykema Figliulo & Silverman Harrison & Held Helm & Wagner Holland & Knight Neal & Leroy Sidley Austin Swanson, Martin & Bell Public Bodies Chicago Department of Aviation Chicago Public Building Commission Chicago Public Schools Chicago Transit Authority Illinois Department of Transportation Metropolitan Pier & Exposition Authority University of Illinois Municipalities City of Berwyn City of Chicago City of Elmhurst Village of Oak Park City of West Chicago Private Companies Arthur. Rogers & Company Centrum Properties Draper & Kramer Fidelity National Financial Gladstone Homes Optima Smithfield Properties Financial Institutions Bank of America 378 of 708 Proposed Site PlanREARSTAIRMAIN STAIRHALLENTRYPWDRCLPARLORDININGROOMBUTLER'SPANTRYKITCHENFAMILYROOMSALONSUNROOM20'-2 "9'-3"MUDPOWDERCLOBENCH/CUBBIESUPDNLine of existing coach house26'-3 1/2"62'-5 1/4"68'-2"30'-5 "29'-9" 12'-2"7'-11"6'-4"New elevatorNew rampNew sunkengarden/basementNew terraceNew CoachHouse27'-2"Apron3'66'-0 11/16"9'-4 1/2"35'-6 3/16"379 of 708 B A S E M E N T P L A N1 6 2 2 F O R E S T M A I N H O U S E380 of 708 F I R S T F L O O R P L A N1 6 2 2 F O R E S T M A I N H O U S E381 of 708 S E C O N D F L O O R P L A N1 6 2 2 F O R E S T M A I N H O U S E382 of 708 T H I R D F L O O R P L A N1 6 2 2 F O R E S T M A I N H O U S E383 of 708 E x i s t i n g E a s t E l e v a t i o n P r o p o s e d E a s t E l e v a t i o n 384 of 708 E x i s t i n g N o r t h E l e v a t i o n P r o p o s e d N o r t h E l e v a t i o n 385 of 708 E x i s t i n g W e s t E l e v a t i o n P r o p o s e d W e s t E l e v a t i o n 386 of 708 E x i s t i n g S o u t h E l e v a t i o n P r o p o s e d S o u t h E l e v a t i o n 387 of 708 Line of existing coach house26'-3 1/2"62'-5 1/4"68'-2"New Coach House 27'-2"ApronApron88'-2 "3'APRON66'-0 11/16"A R C H I T E C T S1 7 1 8 S h e r m a n A v e n u e E v a n s t o n , I l l i n o i s 6 0 2 0 1 P A U L J A N I C K IMARCH 20, 2013388 of 708 B E D R O O MM A S T E RB E D R O O MC L O.C L O.L A U N D R YK I T C H E ND I N I N G / L I V I N GA R C H I T E C T S1 7 1 8 S h e r m a n A v e n u e E v a n s t o n , I l l i n o i s 6 0 2 0 1 P A U L J A N I C K IMARCH 20, 2013389 of 708 N O R T H E L E V A T I O NW E S T E L E V A T I O N1 6 2 2 F O R E S T C O A C H H O U S EP A U L J A N I C K IA R C H I T E C T SA R C H I T E C T S1 7 1 8 S h e r m a n A v e n u e E v a n s t o n , I l l i n o i s 6 0 2 0 1 P A U L J A N I C K IMARCH 20, 2013390 of 708 S O U T H E L E V A T I O NE A S T E L E V A T I O N1 6 2 2 F O R E S T C O A C H H O U S EP A U L J A N I C K IA R C H I T E C T SA R C H I T E C T S1 7 1 8 S h e r m a n A v e n u e E v a n s t o n , I l l i n o i s 6 0 2 0 1 P A U L J A N I C K IMARCH 20, 2013391 of 708 392 of 708 393 of 708 394 of 708 395 of 708 396 of 708 397 of 708 398 of 708 399 of 708 400 of 708 401 of 708 APPROVED Page 1 of 9 Preservation Commission MEETING MINUTES PRESERVATION COMMISSION Tuesday, October 16, 2012 7:00 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2200 Members Present: Kristen ArmstrongMatz, Suzanne Farrand, Thomas Hagensick, Kris Hartzell, Dian Keehan, Anne McGuire, Garry Shumaker, Scott Utter, and Jack Weiss Members Absent: Andres Lombana, and Amy Riseborough Staff Present: Carlos Ruiz Presiding Member: Garry Shumaker, Chair 1. Declaration of Quorum With a quorum present, Chairman Shumaker called the meeting to order at 7:11 p.m. 2. APPROVAL OF MEETING MINUTES of March 20, May 15, August 21, and September 18, 2012 3. COMMITTEE REPORTS A. Survey SubCommittee Phase II Update 4. STAFF REPORTS A. Discussion on the Secretary of the Interior’s Standards for Rehabilitation & Illustrated Guidelines on Sustainability for Rehabilitating Historic Buildings This item was discussed later in the meeting, at which time Carlos Ruiz said he had set up a meeting with Patrice Frey, Director for Sustainability with the National Trust for Historic Preservation on October 19, which was tentatively rescheduled to October 26, 2012. G. Shumaker asked that Catherine Hurley, Sustainability Coordinator be invited to the meeting. Anne McGuire, Kris Hartzell and Scott Utter requested to be part of the meeting as well. G. Shumaker suggested completing the case study for window restoration prepared by Matt Marchione. 402 of 708 APPROVED Page 2 of 9 Preservation Commission 5. UNFINISHED BUSINESS A. 1400 Wesley Avenue (L) – Existing installed vinyl windows be replaced with Marvin wood replacement windows, with the simulated divided light pattern as shown on the elevations. Also, replace the existing original wood window on the north elevation 2nd floor with a Marvin replacement window as well. In addition to this, the submitted drawings show the original stairs to the second floor porch as they existed in 1977 [Alteration]. This application was removed from the agenda to conduct administrative review and approval. B. 1841 Sheridan Road (Landmark lot of record) – New Northwestern University Visitor Center plus 435 space parking garage [Construction] On October 16, 2012 Bonnie Humphrey, Director of Design of Construction of Northwestern University presented to the Preservation Commission illustrations of various buildings on campus with their respective heights and exterior materials. They also displayed an elevation drawing looking east showing buildings along Sheridan Road from Lincoln Street at the north end to Sheridan Road at the south end of campus. Also, an elevation drawing looking north showing buildings along Sheridan Road, and including Fisk Hall and the Visitor Center and parking garage. From the University’s perspective the proposed new building is visually related to all these buildings because they are part of the landmark lot of record. Bonnie Humphrey described the development of the campus over time citing landmark buildings such as Harris Hall, University Hall and Fisk Hall and the architects that were involved developing the campus: James Gamble Rogers, Holabird & Root, Walter Netsch of Skidmore, Owings & Merrill, Loebl, Schlossman, Dart & Hackl. Also, Northwestern University cited recent buildings such as the new Ford Motor Company Engineering Design Center, the Block Museum, and the Music & Communications building currently under construction. At the end of the presentation Bonnie Humphrey said: “In conclusion, the Northwestern University campus is an ensemble of buildings created throughout the 160 year history to reflect the age in which they were created.” Northwestern University also responded to comments from citizens opposed to the construction of the Visitor Center and parking garage. In all cases Northwestern University disagreed with the citizens’ unfavorable comments. Then Bonnie Humphrey cited all 17 standards for review of construction: 1. Height; 2. Proportion of front façade; 3. Proportion of openings; 4. Rhythm of solids to voids 403 of 708 APPROVED Page 3 of 9 Preservation Commission in front facades; 5. Rhythm of spacing and structures on streets; 6. Rhythm of entrance porches, storefront recesses and other projections; 7. Relationship of materials and texture; 8. Roof shapes; 9. Walls of continuity; 10. Scale of a structure; 11. Directional expression of front elevation; 12. Original qualities; 13. Archaeological resources (not applicable); 14 Contemporary design; 15. New additions (project not an addition); 16. New construction; and 17. Signs (no signs at this time). A response followed each standard concluding that the Visitor Center and parking garage met the respective standard for a Certificate of Appropriateness as applicable (see attachment). In closing Bonnie Humphrey said; “We firmly believe that the Visitor’s Center project as proposed to the Preservation Commission satisfies all of the standards for a Certificate of Appropriateness, and is consistent with the fabric of the campus, and existing relationships between landmarked buildings and other buildings.” Citizens Comments: Paul Janicki, architect disagreed with the University’s position that the Visitor Center and parking garage is visually related to the entire landmark lot of record. He said that the new structure is visually related to Fisk Hall. He also believes that the proposed building does not meet standards for review of construction. Judy Pollock of the Audubon Chicago Region said there will be a loss for birds with the loss of woods, one of the last few contiguous places of woodland on the lake front. In that native dune vegetation, there is one endangered plant and one threatened plant. However, she appreciated Northwestern University’s effort to make the building bird friendly and for finding places to put substitute habitat. Preservation Commission’s Findings: Commissioner Kris Hartzell respectfully disagreed with Northwestern University’s interpretation of what is visually related to the Visitor Center and parking garage (campus wide as opposed to what is there). In regard to the vegetation, there are no weeds, but they are indigenous plants to this region. The garage will be used for evening events and light from the fixtures will be visible. The Visitor Center and parking garage blocks visually because it is south of Fisk Hall and east of Sheridan Road. Being visually compatible to some of the other buildings, but the Ordinance includes public ways, sites and places in addition to structures, and that puts the building in a public way, on a very important site and place. She disagreed that the site is not historic. The beach is a very historic part of the character of Evanston. K. Hartzell said the Commission is not making any requirements as to the particular design of the structure. Her objection was the location, the nature and use of the 404 of 708 APPROVED Page 4 of 9 Preservation Commission building, and not the design of it. She concluded that the building is not compatible to the site, public way, and place. Commissioner Dian Keehan said the junction of the City of Evanston, Northwestern University and Lake Michigan, is a precious spot in the City of Evanston. What bothered her was that the open parking garage area is going to be seen from what it is the public way, being the lake front, the beach. She said the Sasaki Plan called for 60 ft. high academic corner which wrapped a parking garage. She wondered what happen to that plan. Bonnie Humphrey said the Sasaki framework plan identifies areas for growth of the campus in which open space is preserved; a balance of open space and buildings. They worked hard to make the building not look like a garage. Commissioner Jack Weiss was concerned about the scale of the building, the lack of setback and the way it presents itself to the Evanston Community. He suggested as before moving the structure to the north. He said, “I understand that you want to move parking to the edges of campus for a more pedestrian friendly campus. That would create a balance between green space and buildings”. Commissioner Gary Shumaker said the fire lane on the Evanston public property which takes beach, and takes from bird habitats and landscaping, it is an issue because that is Lakeshore Historic District and under the purview of the Commission. Because the Visitor Center is not within a historic district it being evaluated based on the visual context to which it is immediately adjacent or visually adjacent which includes Fisk Hall and to some degree includes a number of the modern structures. Garry Shumaker noted that the Commission had stated that they agreed with the pallet chosen for the building; the colors, the glass, the fritted glass, the limestone. The Commission is not asking to replicate a historic building or put a red brick building next to Fisk Hall. However, the rhythm of the façade, the proportion of glass to stone immediately adjacent to Fisk Hall are valid question. The proposed building is predominantly glass on the façade; Fisk Hall is not, thus not compatible. He also took issue with the scale of the building, which it is at least 2 stories to the top of the equipment penthouse above the cornice or eave line of Fisk Hall to which it is immediately adjacent. The top parapet of the parking deck, which is the seventh level is still significantly higher to the building to which is immediately adjacent to (Fisk Hall). The Commission had discussed previously as issues of concern were the height and the location of the building, relative to the sidewalk and the street wall. This building it does not align with the other buildings, it clearly is pulled forward. The 405 of 708 APPROVED Page 5 of 9 Preservation Commission Commission suggested shortening and pulling back the building. The Commission would have supported a zoning variance to lower and shorten the building. The Commission considered standards for review of construction 114 and 16 as applicable. It was motioned (S. Farrand) and seconded (K. Hartzell) to deny the Certificate of Appropriateness for the construction of the Visitor Center and parking garage as the application does not meet standards for review of construction 114. The motion passed. Vote: 7 ayes, 2 abstentions. 6. NEW BUSINESS A. 725 Noyes Street (NEHD) Build storage shed addition on the east side yard and landscape backyard. Requires minor zoning variance for building lot coverage from 33.6% to 35.8%. Maximum allowed building lot coverage is 30% [Construction/Zoning Variance]. Dan Abraham, owner, presented the proposed shed addition for storage on the east side of the house, which requires a minor zoning variation for lot coverage from 33.6% to 35.8%. The exterior finish is siding to match that of the house. S. Utter noted he would prefer the storage shed be located in the back of the house. The Commission discussed the cladding and fenestration of the proposed shed and how the roof of the shed touches the window(s) above it. It was motioned (J. Weiss) and seconded (T. Hagensick) to approve the COA for alteration at 725 Noyes in that standards for review of alteration 15 and 810 apply subject to the submittal and approval of elevation details of the finishes for the shed. The motion passed. Vote: 9 ayes, 0 nays. It was motioned (D. Keehan) and seconded (J. Weiss) to recommend a minor zoning variance to exceed the maximum lot coverage of 30% in that it meets standards for variation A and C. The motion passed. Vote: 9 ayes, 0 nays. B. 724 Michigan Avenue (LSHD) Remove the existing covered back porch (rear west side) and replace with new covered 3 season porch (approximately 13’ x 18’). The proposed porch would be approximately 64 square feet larger than the existing [Construction/Demolition]. Mike Venechuk, architect, presented the proposed the removal of the existing rear porch with a flat roof and replace it with a new porch with a pitched roof and matching the details of the front porch (newel post, tongue and groove floor, wood screens and moldings). Also, remove the aluminum siding on two exterior walls of the house and replace with 4” painted wood siding. The aluminum clad windows will be replaced to math the existing. 406 of 708 APPROVED Page 6 of 9 Preservation Commission It was motioned (A. McGuire) and seconded (Kris Hartzell) to approve COA for construction for the new rear porch at 724 Michigan in those standards for review of construction 1, 3, 7, 8, 10, and 1215 apply and have been met. The motion passed. Vote: 9 ayes, 0 nays. It was motioned (Anne McGuire) and seconded (Kris Hartzell) to approve the COA for the demolition of the existing rear porch at 724 Michigan in that standards of demolition 15 apply and have been met. The motion passed. Vote: 9 ayes, 0 nays. C. 1026 Forest Avenue (LSHD) – Remove existing aluminum and wood siding. Replace existing 3” exposure with 4” exposure hardie board siding. Match existing wood siding details with hardie trim details. New corner boards, band board, casing, frieze and crown. Remove existing single pane wood windows and aluminum storms. Replace 17 double hung windows “wood” with “Marvin” aluminum clad wood replacement insert units. Replace 5 existing windows with “Marvin” full replacements. Match existing details as similar as possible [Alteration]. Judy and Mark Kemp, owners and Mark Anderson, contractor, presented the proposed exterior alterations as described above. J. Kemp said the reasons for the proposed work are: aesthetics, energy efficiency and easy maintenance. M. Anderson said they will replace the existing aluminum siding with hardi board and the windows with Marvin aluminum clad windows. Also, the project calls for 4” corner boards, 4” widow and door casings, 8” trim board around the bottom and an 8” or 12” freeze board, and bringing back the gable ends. Also retain the southeast dormer column detail, and front door detail. Mark Anderson said they will replace 22 windows out of 43 existing windows with aluminum clad Marvin windows (17 Marvin double windows). The Commission asked the applicants to pick a window pattern and show them on revised elevations for each façade, noting that Prairie style windows may not be appropriate for a Colonial Revival retrofit, and look at each trim condition as well. The Commission does not generally agree with insert windows, but given the trim conditions on the inside and the randomness of the windows, insert windows makes sense. In this instance consistency seems relevant. It was motioned (J. Weiss) and seconded (D. Keehan) to table the application until the November meeting. The motion passed. Vote: 9 ayes, 0 nays. D. 508 Lee Street #1E (L) – Replace 2 existing nonoriginal double hung wood windows with 2 new double hung Andersen wood windows [Alteration]. 407 of 708 APPROVED Page 7 of 9 Preservation Commission The applicant was not present at the meeting. E. 2103 Orrington Avenue (NEHD) Demolish existing 3car garage and construct a new 2car garage and parking pad adjacent to it. [Construction/Demolition]. Niko Matouschek, owner, presented the proposed demolition of the existing non original 2car garage and the construction of a new 2car garage and parking pad. The existing garage is not structurally sound. The new 2car garage matches the gable roof of the house and the siding exposure is 3” L. P. Smartside; matching the exposure of that on the house and matching the trim of windows and doors. The new garage has aluminum corner boards. The Commission recommended the following optional revisions for the new garage: 3” profile siding; window to eave board; eliminate corner boards and provide mitered corners, and roof shingles to match that of house in color and texture. It was motioned (T. Hagensick) and seconded (S. Utter) to approve the COA for the construction of the new 2car garage at 2103 Orrington in that standards of construction 1, 2, 5, 7, 8, 10, 12, 15 and 16 are applicable and have been met. The motion passed. Vote: 9 ayes, 0 nays. It was motioned (S. Utter) and seconded (D. Keehan) to approve the COA for demolition of the existing garage at 2103 Orrington in that standards of demolition 15 are applicable and have been met. The motion passed. Vote: 9 ayes, 0 nays. F. 1229 Judson Avenue (LSHD) Remove existing enclosed rear porch. Remove the existing 2nd floor roof deck over enclosed porch. Construct onestory addition, covered wood porch and stair. Construct 2story addition and replace double hung wood window on east rear elevation and double hung wood window on south side elevation with wood aluminum clad windows SDL. Install new wood door and wood storm screen. Requires minor zoning variance for the north side yard setback. Required setback = 5’; proposed setback = 3.34’ [Alteration/Construction/Demolition/Zoning Variance]. Ben & Carolyn Myszkowski, owners and David Roberts, architect presented the proposed removal of the existing enclosed rear porch and the construction of a 1 story addition with a covered porch and stair, and the construction of a 2story addition on the east elevation; replace 1 double hung bedroom window on the east rear elevation, and 1 double hung bedroom window on the south side elevation. The project requires a minor zoning variance for the proposed 3.34’ setback on the north side yard; required setback = 5’. It was motioned (K. ArmstrongMatz) and seconded (K. Hartzell) to approve the COA for the construction of the 1story and 2story additions at 1229 Judson as 408 of 708 APPROVED Page 8 of 9 Preservation Commission standards of construction 1, 3, 7, 8, 10, 12, and 1315 are applicable and have been met. The motion passed. Vote: 9 ayes, 0 nays. It was motioned (K. ArmstrongMatz) and seconded (S. Farrand) to approve the COA for the demolition of the rear porch at 1229 Judson in that standard of demolition 15 apply and have been met. The motion passed. Vote: 9 ayes, 0 nays. It was motioned (K. ArmstrongMatz) and seconded (K. Hartzell) to recommend approval of the proposed side yard setback of 3.34’ for the proposed additions at 1229 Judson, as standards of special use and variations A and C are applicable and have been met. The motion passed. Vote: 9 ayes, 0 nays. G. 1622 Forest Place (L/LSHD) New elevator bay on north elevation, new accessible ramp and modification of balustrade on east elevation, removal of 2 dormer windows, removal of 1960s addition on west elevation, new pilasters and removal of stair on west elevation, new terrace on southwest corner, new land depression and basement window and doors on south elevation, new doors and windows on west and north elevation, removal of windows on north elevation, sixcar new coach house in place of existing coach house on alley, addition of wood trim on second story of house. Paul Janicki, architect with Chris Perry, structural engineer, presented the proposed addition of an elevator bay on the north elevation, the construction of an accessible walk; a new southwest corner terrace; new landscape depression, new basement window and doors on south elevation, new doors and windows on the west and north elevations, and. the removal of windows on the north elevation. P. Janicki also proposed the construction of a new 6car garage/coach house with a portecochere, and the demolition of the existing 3car garage/coach house. Chris Perry said the existing garage foundation is deteriorated, and the haphazard framing is undersized. K. ArmstrongMatz was concerned with the proposed demolition of the existing garage/coach house; she questioned if the existing garage/coach house was beyond repair. The Commission took a straw poll for the demolition of the garage/coach house. Straw poll: 2 ayes, 7 nays. The Commission indicated that more research needs to be done by Commission members. If the Commission finds out that the garage/coach house is historic and worth saving, the Commission would probably ask the architect to come up with a scheme that would salvage the garage/coach house and modify it in some way. It was motioned (S. Utter) and seconded (D. Keehan) to issue a COA for alterations of the main house at 1622 Forest Place, provided that the west dormers are made symmetrical to include two French doors on the basis that standards of alteration 110 have been met. The motion passed. Vote: 9 ayes, 0 nays. 409 of 708 APPROVED Page 9 of 9 Preservation Commission 7. COMMUNICATIONS A. Memo from Michele Masoncup, Assistant City Attorney II regarding Mandatory Open Meetings Act Training Commissioners agreed to take and submit to Carlos Ruiz the Mandatory Open Meetings Act Training by December 31, 2012. B. Email from Lisa DiChiera of Landmarks Illinois asking municipalities and preservation commissions support of the Chicago Landmarks Ordinance which in being challenged in Hanna v. City of Chicago I was motioned (A. McGuire) and seconded (K. Hartzell) that the Commission supports this request and recommends City Council consider supporting the request as well. The motion passed. Vote: 9 ayes, 0 nays. 8. ADJOURNMENT It was motioned and seconded to adjourn the meeting. A voice vote was taken and the motion was approved at 11:20. p.m., October 16, 2012. Respectfully Submitted, Carlos D. Ruiz Senior Planner/Preservation Coordinator, Community and Economic Development, Planning and Zoning Division 410 of 708 APPROVED Page 1 of 7 Preservation Commission MEETING MINUTES EVANSTON PRESERVATION COMMISSION Tuesday, November 20, 2012 7:00 P.M. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2200 Members Present: Susan Farrand, Tom Hagensick, Dian Keehan, Amy Riseborough, Garry Shumaker, Scott Utter and Jack Weiss, Members Absent: Kristen ArmstrongMatz, Kris Hartzell, Andres Lombana and Anne McGuire Staff Present: Carlos D. Ruiz Presiding: Garry Shumaker Declaration of Quorum With a quorum present, Chairman G. Shumaker called the meeting to order at 7:12 pm APPROVAL OF MEETING MINUTES of March 20, May 15, August 21, September 18, and October 16, 2012. This item was discussed later in the meeting, at which time the following was approved: August 21, 2012 Minutes Correct Scott Utter last name and page 6 of 8 G. Shumaker It was moved (S. Farrand) and seconded (A. Riseborough) to accept the August 21, 2012 minutes as corrected. The motion passed. Vote: 7 ayes, 0 nays. Jack Weiss revised the sentence as follows: I understand that you want to move parking to the edge of the campus for a more pedestrian friendly campus. That will create a balance between green space and buildings.” It was motioned (S. Farrand) and seconded (A. Riseborough) to approve the October 16, 2012 minutes as amended. The motion passed. Vote: 7 ayes, 0 nays. COMMITTEE REPORTS A. Survey SubCommittee Phase II Grant Update Carlos Ruiz said the Illinois Historic Preservation Agency approved the survey’s final report (Lakeshore Historic District). He also requested the maximum amount of the reimbursement (total cost of project $21,000). 411 of 708 APPROVED Page 2 of 7 Preservation Commission Next SubCommittee meeting will be scheduled in January 2013. Garry Shumaker left messages to Mark Varner, when the survey should be on line up and running. The SubCommittee will discuss the next grant cycle. STAFF REPORTS A. Update on meeting with Patrice Frey, Director of Sustainability, National Trust for Historic Preservation This item was discussed later in the meeting, at which time Carlos Ruiz reported that Garry Shumaker, Anne McGuire and he met with Patrice Frey, Director for Sustainability at the National Trust. The National Trust is working with many communities to address sustainability from the preservation point of view. Carlos Ruiz said they talked about window replacement. P. Frey is in support of window restoration. They talked about solar panels, insulating homes (walls and roofs). He said the City has a full time sustainability coordinator. Garry Shumaker would like to have information on line such as literature about sustainability. P. Frey said she could provide a fact sheet that lists numerically how to make your historic site more efficient. G. Shumaker said an applicant should see first the check the list when seeking information on line. He noted that the Commission purview is not the mechanics of sustainability of buildings. However, the Commission’s contribution should be putting this information out for home owners in laymen terms. The Commission discussed the City’s periodic mailings where the Commission could contribute information such as the window seminar and about sustainability. Other ways to reach an audience would be giving a summary of the window seminar, or give information about how one can be sustainable from the preservation perspective. Garry Shumaker said other people from the City including Catherine Hurley, Dean Mosca, Martin Travis should be involved. Dian Keehan said a completed zoning analysis would be helpful to have particularly in important projects. G. Shumaker said Patrice Frey is on board with the preservation issues and with what the Commission is doing about them. 2013 Preservation Commission Officers: Carlos Ruiz said a slate of officers should be placed on the agenda for the December 2012 meeting. G. Shumaker informed that Kristen Armstrong has resigned from the Commission and she asked to be considered for appointment as Associate member. Also, Andres Lombana may resign from the Commission. Sustainability Issues: 412 of 708 APPROVED Page 3 of 7 Preservation Commission The Commission discussed topics for a preservation symposium in 2013. Commissioners agreed on including sustainability for the symposium. Also invite Carla Bruni and Julie Liska. Scott Utter mentioned a person who can talk about air leakage in buildings. Bill Rose at University of Illinois may be another resource. UNFINISHED BUSINESS A. 1026 Forest Avenue (LSHD) – Remove existing aluminum and wood siding. Replace existing 3” exposure with 4” exposure hardie board siding. Match existing wood siding details with hardie trim details. New corner boards, band board, casing, frieze and crown. Remove existing single pane wood windows and aluminum storms. Replace 17 double hung windows “wood” with “Marvin” aluminum clad wood replacement insert units. Replace 5 existing windows with “Marvin” full replacements. Match existing details as similar as possible. (Revisions: Review existing siding and trim and window mullion details. Compare with new material details. Replace existing 1x8” band boards with 5/4x8 hardie trim. Replace existing 1x8 fascia and crown with 5/4x8 and azek crown. Replace existing “east” gable siding with hardie board siding. Replace existing “north, west and south” gables siding with staggered edge hardie shake siding. Restore existing trim details. New crown and cap detail on east elevation windows only. 5/4x4.5” casing with 2x sill on all other windows. Six light mullion detail on the east elevation windows. No mullions in all other windows). Mark Anderson, contractor and owners presented the revised plans. M. Anderson said based on the Commission’s comments at the last meeting, they made the following revisions: Head board siding 4’ vs. 3” exposure, saving the gable band around the house, the front of the house is somewhat Colonial, the other three sides of the house are more Queen Anne. On the front elevation they are saving the front door and all the trim around the front door and the gable band that goes around the house. They will use corner boards around the house. The existing windows have 5” casing, they are using 5 1/4” x 4 ½” wide. The casing detail will be used around the house. The gable band on the front elevation is 18” to 20” high and each square is 5 1/4” square. The north elevation gable detail will remain; it is 16” tall made out several pieces. The soffit boards on the side (1x6 butt joint) will be replaced with hardie board. On the south corner of the elevation, there is a dormer with column details on the dormer. The bay on the south side will be restored. The west side and south side gables have a flat band 5 1/4/ x 12 to be replaced in kind. They wanted to save the details on the house including: the cantilever, the front door, the front door trim, the gable bands, on the south side the bay newel details. Garry Shumaker thanked M. Anderson for the well thought out presentation. 413 of 708 APPROVED Page 4 of 7 Preservation Commission It was moved (J, Weiss) and seconded (D. Keehan) to approve the COA for alteration at 1026 Forest because standards for review of alteration 17, 9 and 10 apply and have been met. The motion passed. Vote: 7 ayes, 0 nays. B. 1622 Forest Place (L/LSHD) – Demolition of existing coach house. Construction of a new sixcar coach house in place of existing coach house on alley Paul Janicki, architect presented the project. P. Janicki said their intent is to demolish the carriage house and replace it with a new structure with about the same footprint and mass, but in a style that is consistent with the Mayo and Mayo design. The carriage house was not redesigned by Mayo and Mayo. P. Janicki said there are no original carriage house doors or man doors. On the west elevation: the dormers have been filled in with siding and casement windows were put in place. On the north side there are openings for AC, windows are boarded up, doors and windows are not original. He said there are not enough historic features to save. Chris Perry and Bill Demode, structural engineers, said the carriage house has structural issues including: south end of the building, entire room was fired damage, studs were damaged, and fire damage was painted over. Rafter tails are beginning to rot and need to be replaced. All around the building has problems where siding comes down to grade and is rot. In some locations there was a masonry curb, the joints in the masonry have been flashed out. At an area over a gable is out of plumb. List of structural repairs: new wall siding and cladding, replace studs, new deeper roof rafters for fire requirements, new floor frame and joists, providing a new framing system, a new curb, new rafter tails, steel beams bearing on wood columns, some of these columns are splitting. Paul Janicki said there will be no change in the use of the building; second floor will still be a dwelling. The project is compliant with zoning. Regarding special use, Paul Janicki said they may or may not apply for special use. He said that is not part of this application. Dian Keehan asked if they dropped the scale of the structure from 2 ½ to 11/2 stories. S. Farrand felt very strongly that the structure should be saved; it is contributing to historic district and the alley as well. She was not convinced that the only solution was to tear it down. Janicki this is an opportunity to transform the carriage house to match the style of the house. There is a historic precedent especially with Mayo and Mayo. None of the carriage house doors are original. Anne Earle and Mary McWilliams said that it was not unusual in Evanston that barns were not remodeled in the same style of the house. Garry Shumaker said the structure does not have enough left to justify its preservation; especially when the Mayo and Mayo remodel is being celebrated. S. 414 of 708 APPROVED Page 5 of 7 Preservation Commission Farrand said that from the alley it fits in that context. Scott Utter was concerned with the protection of low style vernacular architecture and its diminishing quantity within the City. He would like to see it repaired and brought back to what it was. D. Keehan was concerned with the scale of the new structure. P. Janicki said the height of the new structure is probably 2’ higher than the existing carriage house. Dian Keehan asked about the length being 90’ the existing is 62’. P. Janicki said the porte cochere adds up to the 90’. The Commission held the decision on demolition to do more research on the structure. Garry Shumaker suggested pulling down the height of the structure to reduce the scale. S. Farrand said on the alley on the west side there are garages smaller than the proposed structures. On the other hand, east of the alley, the structures are similar in scale to the proposed carriage house. G, Shumaker suggested eliminating the porte cochere. P. Janicki said the garage to the north is similar in scale to the existing garage; the proposed structure would be taller. Carlos Ruiz said the design of a new structure should be approved before the Commission decides on the demolition. C. Ruiz said the Commission will have to review the project for the special use. P. Janicki agreed to send revised plans to staff or Garry Shumaker for comments. It was moved (J. Weis) and seconded (T. Hagensick) to table the item. The motion passed. Vote: 7 ayes, 0 nays. NEW BUSINESS A. 1140 Hinman Avenue (LSHD) – Replacement of seven double hung wood windows with new double hung Fibrex windows. Jim McNamara, contractor, presented the project. J. McNamara said he would like to replace 7 windows, 3 windows east and 4 facing south. All windows are on the second floor. The windows are being done in a color consistent with the woodwork on the home, pine interior to be painted. All the material on the exterior will remain intact and will not be covered with any material. The windows weights pockets will be removed and filled with insulation. Jim McNamara said the existing check rail heights are 1 ¾, 2 1/32” The existing sash style width is 2” similar to the new windows. Visible glass slight loss is from 29” to 28 ¼”. Scott Utter said the frame is included representing a 20 % loss of visual light. J. McNamara said the existing glass area is19 ½” vs. 17 9/16. The actual loss of visual light loss was approximately 12%. 415 of 708 APPROVED Page 6 of 7 Preservation Commission Garry Shumaker asked if the rest of the windows will remain. J. McNamara said the front windows are original on the porch bay area. The top third floor windows are original. The small double hung windows with leaded glass are also original. Garry Shumaker said that the proposed windows for replacement seemed to be reasonably repairable. Jim (no last name) of Andersen Windows said the owner wants to closely replicate the windows that have been already replaced on two bedrooms on the second floor south side of the home and have more energy efficiency. One of the replaced windows is Andersen. Three windows on the south side were done 10 years ago (not Andersen windows). The brick molds on the exterior and other wood work has remained intact. Garry Shumaker said based on the information and details shown, he could not imagine approving the replacement of windows on the front bay. Loosing between 10% to 14% of glass light and changing the profile and the shadow line of the windows would be a mistake. He rather have insulated storm windows. T. Hagensick said he would like to know more about the windows on the east elevation; they do not appear to be too far gone. Garry Shumaker said the Commission’s purview does not extent to the affordability or cost implication. The owners should investigate restoration of the windows; they do not appear to be beyond service. In the past the Commission has approved windows on secondary and rear façades with the Renewal product. He said on principal and primary facades, specially on landmark buildings, mixing and matching windows is not in the best of the purview of the Commission is. Three windows on the rear porch are Renewal. Need to understand what the rest of windows are. Garry Shumaker said he would like to see more information that the windows are not serviceable, especially on the front elevation. If the motivation is energy efficiency only, he is not inclined to consider replacement. The applicants agreed to resubmit the proposal. B. 604 Judson Avenue (LSHD) Interior remodel and addition to existing 2story + basement single family residence including new roofed porch at east side, 2story + basement addition to the south side, 1story addition to north side, window replacement and roof reconfiguration at east side. Chris Bremer, architect presented the project. C. Bremer said they are proposing alterations to the front east elevation by removing the center peak roof and constructing a gable across the second floor of the east elevation of the house. Also change the windows on the existing enclosed porch and constructing an open front porch. There is a one story addition on the north elevation and a two story addition on the south elevation. 416 of 708 APPROVED Page 7 of 7 Preservation Commission Commissioners expressed concern with the proposed front elevation where a gable roof is being added. Also they pointed out that the roof lines are not yet worked out. S. Utter said on the west elevation the onestory gable with a chimney is not correctly drawn. The roof should be a hip on the east. The Commission pointed out that there were errors on the elevation drawings. Garry Shumaker said even though there are many alterations to the house, the applicants should look at the alignment of windows, carefully look at what the elevations and what the rhythm of the structure is. He suggested building a small model of the structure to show it will come together. He also said it will be useful to see a second floor plan. J. Weiss said the proposed revisions on these elevations are significant changes to the house. Mary McWilliams said the house is a contributing structure for age; it is a Gothic cottage (vernacular) if the front elevation peak roof line is removed, and the history of the house is being removed. Don Ruther of 535 Judson said the little gable over the front door is not quite relevant to the rest of the house. The roof pitch of the proposed gable is not quite appropriate and looks more suburban. He suggested about the existing porch to at least make some logic of the little window above, the three windows on the second floor don’t seem to relate anything very clearly, and the roof along the side either. Chris Bremer agreed to withdraw the application until next meeting. COMMUNICATIONS No Communications. ADJOURNMENT I was motioned (J. Weiss) and seconded (A. Riseborough) to adjourn the meeting at 9:40 p.m. on November 20, 2012. The motion passed. Vote: 7 ayes, 0 nays. Respectfully submitted, Carlos D. Ruiz Preservation Coordinator, Community and Economic Development Department/ Planning and Zoning 417 of 708 APPROVED Page 1 of 8 Preservation Commission MEETING MINUTES EVANSTON PRESERVATION COMMISSION Tuesday, December 18, 2012 7:00 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2200 Members Present: Susan Farrand, Kris Hartzell, Andres Lombana, Anne McGuire, Garry Shumaker and Jack Weiss Members Absent: Dian Keehan, Amy Riseborough, Scott Utter Staff Present: Carlos D. Ruiz Presiding Member: Garry Shumaker Declaration of Quorum With a quorum present, Chairman G. Shumaker called the meeting to order at 7:06 p.m. APPROVAL OF MEETING MINUTES of March 20, May 15, September 18, and November 20, 2012. No minutes approved. COMMITTEE REPORTS A. Survey SubCommittee Phase II Grant Update This item was discussed at the end of the meeting, at which time the Commission discussed ways of providing the information gathered in the Lakeshore Historic District Survey. The Commission could be more effective communicating to citizens the difference between national landmarks vs. local landmarks. The information about sustainability could be placed on the City’s Preservation Commission page including resources for energy efficiency, information on window restoration and replacement. STAFF REPORTS No staff report. UNFINISHED BUSINESS A. 1622 Forest Place (L/LSHD) – Demolition of existing coach house. Construction of a new sixcar coach house in place of existing coach house on alley. 418 of 708 APPROVED Page 2 of 8 Preservation Commission Paul Janicki, architect presented the project. P. Janicki said the porte cochere has been removed as requested; the main roof of the carriage house has been lowered. Other revisions include: the halftimbering, window placements, the chimney is attached to the end of the structure, the garage doors are the same, and the window locations have been shifted to accommodate the smaller spaces. The northern most carriage house door on the east side of the structure is the most notable change to the main body of the carriage house. The height was 28’ now is 26.4”. It was moved (K. Hartzell) and seconded (J. Weiss) to issue a COA for the coach house at 1622 Forest Place given that it meets standards for review of construction 15, 713 and 16. The motion passed. Vote: 5 ayes, 1 nay. It was moved (K. Hartzell) and seconded (J. Weiss) to approve the demolition of the existing coach house at 1622 Forest Place in that standards for review of demolition apply. The motion passed. Vote: 6 ayes, 0 nays. B. 604 Judson Avenue (LSHD) Interior remodel and addition to existing 2story + basement single family residence including new roofed porch at east side, 2story + basement addition to the south side, 1story addition to north side, window replacement and roof reconfiguration at east side. Chris Bremer, architect and Jeff Scales, owner presented the project. C. Bremer said last month they sought feedback from the Commission regarding the peak over the front room, the consistency of the proposed windows, the peak of the roof as well as the porch on the southwest corner of the house and the pitch of the roof on the addition and the addition. Chris Bremer said they tried to match better the south elevation porch with the front porch. They are keeping the first floor windows on the south elevation rather than installing new patio doors. The kitchen windows on the south are consistent with the windows on the existing enclosed front porch. The master bedroom has windows consistent with those of the second floor secondary bedrooms. The west elevation the master bedroom has windows consistent with secondary bedroom windows. The porch/family room windows are consistent with the other two family room windows. The dining room windows on the north elevation are consistent with the living room windows and the mudroom/kitchen windows are also consistent with the dining room and living room windows. Chris Bremer said regarding the peak roof at the front of the house, they would like to take the Gothic Cottage roof and turn it into a more traditional gable roof for the east elevation (proposed elevation B). J. Scales said the gable roof blends in with the surrounding houses. He said the house was approved for demolition 5 years ago. He said the house does not have historical significance. S. Farrand asked about the windows on the north elevation. C. Bremer said they are consistent in the size with the ones adjacent to the left. K. Hartzell asked if they 419 of 708 APPROVED Page 3 of 8 Preservation Commission are proposing altering the east elevation gable, but not the north elevation gable. C. Bremer said yes. Anne McGuire asked for information on the issues discussed at the last meeting. C. Ruiz said the application was for the front east elevation to replace the roof line with a gable (elevation B). The windows on the addition were not consistent with some of the other windows. J, Weiss said the proposed south elevation shows the new addition lower than the existing house. He asked if land is being excavating. C. Bremer said they are grading down rather than having window wells for egress. The setback is 20’ from the lot line on the south. J. Weiss said the gable on elevation B is not consistent with the other sides of the house (north and south elevations have the peak). Garry Shumaker said it is not an issue of leaving what is there, but it’s the scale and the proportion; all the gables that exist on the house now are rather steep and are very intentional; they either create symmetry or they anchor a corner. The proposed gable is long and flat and stretches across the face of the house. Proportionally, the gable does not achieve a giving a presence on the front façade. The covered porch on the front, it is a long low sloping roof that comes out just over the porch. Susan Farrand said she would like to keep the peak roof on the front elevation. She wanted to keep consistency of the roofs in reference to the porch roof and the roof on the north and east façades. G, Shumaker said the roof forms as they intersect existing additions and new additions did not come together very cleanly. Jeff Scales said adding the porch will help and give some depth to the house. He said the north and south elevations look fine, the only elevation that needs change is the east elevation. Mary McWilliams said proposed elevation B makes the house look very bloated. She agreed with retaining the existing peak roof on the east façade. K. Hartzell said the house has been altered numerous times, but the one thing that is consistent that is showing the original house is that roof line [east elevation] and the other two roof lines. Anne McGuire wondered if some symmetry in the fenestration will help. The Commission suggested dealing with the location of windows on the front façade. The Commission requested more detail drawings for the front porch columns and balustrade for administrative review. They arrived to the consensus to retain the Gothic Cottage peak roof on the front east elevation. It was moved (J. Weiss) and seconded (A. McGuire) to approve the COA for the alterations at 604 Judson Avenue as follows: East elevation: first floor, replacement of four windows in the enclosed porch; second floor, remove existing bathroom window, enlarge opening and install new window to match the existing two bedroom windows. North elevation: first floor remove five windows on existing onestory addition, enlarge openings and install five new windows. South elevation: first floor, replace four windows by deck area and replace two windows in the enclosed porch 420 of 708 APPROVED Page 4 of 8 Preservation Commission as standards for review of alteration 110 apply and are met. The motion passed. Vote: 5 ayes, 1 nay. It was moved (J. Weiss) and seconded (K. hartzell) to approve a COA for additions at 604 Judson as follows: East elevation, construction of onestory open porch [retaining the Gothic Cottage peak roof on the second floor] – not elevation B. North elevation, onestory addition. South/west elevation, construction of twostory addition with screen porch on the first floor with basement, and new wood deck on the first floor. J. Weiss amended his motion to include that the applicant will submit to staff detail drawings for the front porch. K. Hartzell seconded the amendment. The motion passed as amended. Vote: 5 ayes, 1 nay. It was moved (S. Farrand) and seconded (A. McGuire) to issue a COA for demolition at 604 Judson for removal of existing porches and terraces as standards for review of demolition 15 apply. The motion passed. Vote: 6 ayes, 0 nays. NEW BUSINESS A. 912 Sheridan Road (LSHD) – Replacement of front wood door. [Alteration] Ken Hazlett, architect and Jay Latin, owner presented the project. K. Hazlett said he applied for the building permit thinking he was doing the right thing. However, he did not indicate on the building permit application that the front door was going to be replaced. The existing front door was replaced with a new door. He said the new replacement front door does not call attention when viewed from the sidewalk and it is behind a glass storm door. He said the original door was not repairable. The new door is wood and painted in black. J. Latin said that every unit in his building is different and that he obtained approval from the owner’s association board. The Commission discussed the issue and decided to allow Commissioners visit the site to have a better understanding of the situation. It was moved (S. Farrand) and seconded (A. Lombana) to table action of the application until the next meeting in January 2013. The motion passed. Vote: 6 ayes, 0 nays. B. 586 Ingleside Park Place (L) Repurpose the existing back porch to become part of the kitchen. Add new back porch at location of existing stair. Add new stair to south and west of new porch. [Construction] Susan Rundle, architect, presented the project. S. Rundle said the project includes the addition to the kitchen and the construction of a new porch next to it on the south elevation. The slate roof will be extended to cover the porch. The existing door will be reused. The new concrete stairs will come down south and west. The new balustrade with 1 ¼” spindles and 4” newel will match existing. On the west elevation, first floor the existing arched window will be removed, the opening will be 421 of 708 APPROVED Page 5 of 8 Preservation Commission reduced and new casement wood window will be installed to match the windows to the north. It was moved (A. McGuire) and seconded (J. Weiss) to approve the COA for the expansion of the kitchen at 586 Ingleside Park Place in that standards for review of construction 1, 3, 7, 8, 10, 1215 have been met. The motion passed. Vote: 6 ayes, 0 nays. It was moved (K. Hartzell) and seconded (A. Lombana) to issue a COA for demolition at 586 Ingleside Park Place for removal of the rear stairs and balustrade, and the removal of the arch window on the first floor west elevation in that standards for review of demolition 15 have been met. The motion passed. Vote: 6 ayes, 0 nays. C. 2310 Central Park Avenue (L) Construction of a new detached frame 2car garage, 24’ x 24’ with roof pitches to match existing house. [Construction] DonnaLee Floeter, architect, and Michael Wood, owner presented the project. D. Floeter said the project is to build a detached 2car garage at the rear of the lot. The roof of the garage mimics the double sloped roof on the house. The exterior material is painted cedar siding. It was moved (K. Hartzell) and seconded (A. Lombana) to approve a COA for construction at 2310 Central Park Avenue for the construction of a 2car detached garage in that it meets standards for review of construction 15, 7, 8, 1013 and 16. The motion passed. Vote: 6 ayes, 0 nays. D. 2145 Sheridan Road (Landmark Lot of Record) Construction of a sixstory addition to the Technological Institute at 2145 Sheridan Road on the Northwestern University Campus. The addition will occupy the space between H and K wings on the southwest side of the building that is currently occupied by a onestory addition built in 1968. The addition will be nearly identical to the two recent additions to the Technological Institute which have been recently completed. [Construction/Demolition] Matt Garrett, architect and Quentin Bruhn of Northwestern University presented the project. M. Garrett said that the proposed work consists of a sixstory addition on the south elevation with cast medallions, stone corners and decorative metal spandrels replicating an existing ornament. There is a new elevator and a new generator screen with limestone to match the existing. The new windows will match the existing windows. It was moved (A. McGuire) and seconded (K. Hartzell) to approve a COA for 2145 Sheridan Road for the sixstory addition with stone corners, metal spandrels, exterior limestone finish and generator in that standards for review of construction 1, 3, 5, 7, 810 and 1215 have been met. The motion passed. Vote: 5 ayes, 1 abstention. 422 of 708 APPROVED Page 6 of 8 Preservation Commission It was moved (A. McGuire) and seconded (K. Hartzell) to approve a COA for demolition at 2145 Sheridan Road for the demolition of the onestory existing addition in that it meets standards for review of demolition 15. The motion passed. Vote: 5 ayes, 1 abstention. E. 2110 Orrington Avenue (NEHD) Construction of a one story addition with basement to the rear (west) of the home and the construction of a side and rear porch connected to the existing front and side porch, and the repair and structural remediation of an existing 2 nd story addition (also interior renovation to the basement and portions of the existing first and second floor including a full electrical renovation throughout). Requires minor zoning variation for proposed 31.3% building lot coverage where a maximum 30% is allowed. [Construction] Doug Snider, and Thomas Ahleman, architects presented the project. D. Snider said Edgar Ovet Blake designed the Tudor Revival house at 2110 Orrington in 1898. The house has stucco and half timber exterior finish, brick piers and foundation. The project calls for the construction of a onestory addition at the rear of the house and the extension of the covered porch on the south elevation and ending on the rear of the house. The hip roof line of the addition and dormer echoes the hip roof line of the house. The roof material is asphalt shingles, exterior wood trim, wood windows and brick foundation. Doug Snider said the proposed additions requires a zoning variation for the proposed 32.3% building lot coverage where maximum 30% lot coverage is allowed. Liz Webster of 2106 Orrington expressed her concern with the water flow over her adjacent property to the south of 2110 Orrington. She wanted to make sure that the City will have a say where rain water should go during a storm. It was moved (A. McGuire) and seconded (A. Lombana) to issue a COA for construction at 2110 Orrington Avenue in that the standards for review of construction 18 and 1015 have been met. The motion passed. Vote: 6 ayes 0 nays. It was moved (A. McGuire) and seconded (J. Weiss) to recommend to Zoning the zoning variation for the proposed 32.3% building lot coverage for the proposed one story addition at 2110 Orrington Avenue in that standards for zoning variation A and C. The motion passed. Vote: 6 ayes, 0 nays. F. 2412 Lincolnwood Drive (L) – Twostory rear addition to existing structure, demolition of existing accessory structure, construction of new accessory structure, replacement of existing windows. [Alteration/Construction/ Demolition] Mark Downey, Margery Gascon, architects, Heidi Sidenberg, landscape architect and Dan Reinberg, owner presented the project. M. Downey said the 1928 house at 423 of 708 APPROVED Page 7 of 8 Preservation Commission 2412 Lincolnwood has had several additions over the years including the creation of a third floor dormer and a substantial addition to the west that was abandoned in the 1960s. M. Downey said they are proposing the demolition of the existing detached onecar garage, the construction of a new detached twocar garage. The exterior materials are wood siding to match the existing and stucco and halftimbering, a gable roof with cedar shake. Mark Downey said they are also proposing the construction of a twostory addition to the rear of the house on the west elevation. A casement arched window on the west elevation will be restored. The materials are brick, stone veneer, aluminum clad wood windows, and wood shakes on the roof. They proposed restoring on the east elevation, first floor, two windows and replace five windows on the first and second floor under the gable. On the north elevation they proposed replacing on the first floor three casement windows in kind, infill a window opening with brick to match the existing brick. On the second floor, replace one casement window infill one window opening with brick to match existing and install a new double hung window. On the third floor dormer, replace one casement window in kind and install a new casement window. It was moved (K. Hartzell) and seconded (A. McGuire) to approve a COA for construction of a twostory rear addition and a twocar detached garage at 2412 Lincolnwood as they meets standards for review of construction 115. The motion passed. Vote: 6 ayes, 0 nays. It was moved (K. Hartzell) and seconded (A. Lombana) to approve a COA for alteration for 2412 Lincolnwood for the replacement of five nonoriginal windows on the front east elevation, three windows on the north side with casement windows. Remove two windows on the north side and install three new windows on the north side as it meets standards for review of alteration 16, 9 and 10. The motion passed. Vote: 6 ayes, 0 nays. It was moved (J. Weiss) and seconded (K. Hartzell) to approve a COA for the demolition of the existing garage at 2412 Lincolnwood as it meets standards for review of demolition 15. The motion passed. Vote: 6 ayes, 0 nays. G. Discussion: Schedule of Special Meeting in January 2013 with Northwestern University (before the January 15, 2013 meeting) to hold a workshop session to discuss Northwestern University’s North Campus Parking Garage and other project plans. Garry Shumaker informed the Commission that he attended a meeting the Mayor Tisdahl and Ron Nayler of Northwestern University where the University agreed to begin discussions earlier with the Preservation Commission when dealing with significant projects in the future affecting the Evanston campus. R. Nayler agreed to have a workshop about the University’s framework plan for the Evanston campus. 424 of 708 APPROVED Page 8 of 8 Preservation Commission Garry Shumaker said this workshop will give Commissioners the opportunity to ask questions on future projects affecting the landmark lot of record within the Evanston campus. The Commission provided the date for the workshop with Northwestern University on Thursday, January 10, 2013 at 7 p.m. COMMUNICATIONS No communications. ADJOURNMENT The meeting was moved (S. Farrand) and seconded (K. Hartzell) to adjourn. A voice vote was taken and the motion was approved at 11:10 p.m., December 18, 2012. Respectfully Submitted, Carlos D. Ruiz Preservation Coordinator, Community and Economic Development Department/ Planning & Zoning 425 of 708 DRAFT NOT YET APPROVED MEETING MINUTES (Excerpt) PRESERVATION COMMISSION Tuesday, March 19, 2013 7:00 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2200 Members Present: Suzanne Farrand, Anne McGuire, Amy Riseborough, Garry Shumaker, Scott Utter and Jack Weiss Members Absent: Kris Hartzell, Dian Keehan and Andres Lombana Staff Present: Carlos D. Ruiz Presiding Member: Garry Shumaker, Chair Declaration of Quorum With a quorum present, Chairman Shumaker called the meeting to order at 7:13 p.m. NEW BUSINESS B. 1622 Forest Place (L/LSHD) The proposed use, a Bed & Breakfast, requires a Special Use and Ordinance adoption from the Evanston City Council prior to the issuance of any building permits. The Preservation Commission previously approved: New elevator bay on north elevation, new accessible ramp and modification of balustrade on east elevation, removal of two dormer windows, removal of 1960's addition on west elevation, new pilasters and removal of stair on west elevation, new terrace on southern corner, new land depression and basement window and doors on south elevation, new coach house in place of existing coach house on alley, addition of wood trim on second story of house. [Special Use] Paul Janicki, architect presented the project. J. Janicki said that the proposed work on the house, the demolition of the existing garage and the construction of a new coach house were previously approved. He said he is presenting the special use application for a bed and breakfast with a companion carriage house. The house is four stories. The top story will be in keeper’s apartment, the second floor will be the five suites bedrooms and bathrooms. The basement will be underpinned with mechanical equipment with laundry rooms, exercise rooms and bathrooms. 426 of 708 DRAFT NOT YET APPROVED Paul Janicki said the carriage house will have an apartment on the second floor and with the same tenant as it does now. As far as the proposed use as a bed and breakfast there is not anything that is detrimental to the community nor would it have an adverse effect on the health and welfare of people. Cars are going into the carriage house from the alley as it currently occurs. Andrew Scott attorney representing the applicant said the use of the carriage house will continue as it is today; there will be a tenant on the second floor. The intent is not to use the carriage house in connection with the bread and breakfast at all. Carlos Ruiz noted that the purview of the Commission as far the special use is limited to lot coverage, yard requirements, parking, building height, fences or landscaping. It was motioned (J. Weiss) and seconded (S. Farrand) to recommend to City Council approval of the special use for the property at 1622 Forest Place as it meets standards AC for special use/variations. The motion passed. Vote: 6 ayes, 0 nays. Respectfully Submitted, Carlos D. Ruiz Preservation Coordinator, Community and Economic Development/Planning and Zoning 427 of 708 Date: June 5, 2013 To: Planning and Development Committee Cc: Evanston City Council RE: Bed and Breakfast Ordinance It is our understanding that on June 10, 2013, the Planning and Development (P&D) Committee of City Council will consider a request for a special use permit to operate a bed & breakfast (B&B) at 1622 Forest Place. Less than two years ago, when the Council issued a special use permit to James Pritzker to operate a B&B at 300 Church Street, his attorney denied that he had plans for more B&Bs in the neighborhood. But in April, the City’s Zoning Board of Appeals (ZBA) considered a second request from Mr. Pritzker, and voted not to recommend a permit for 1622 Forest Place, which is in the same block as 300 Church Street. In a letter to you on April 20, 2012, the Southeast Evanston Association expressed support of the Plan Commission’s recommendation that the City adopt a standard for a m inimum distance of 900 feet between B&B establishments. B&Bs will inevitably introduce a certain amount of commercial use into a residential neighborhood. A required separation will limit the effects of this commercial use on a small residential area. As you take up the issue of a special use permit for 1622 Forest Place, we urge you to consider this standard and avoid a concentration of B&Bs on a single block. SEA also notes that, according to the City’s existing Special Use Standard C, a special use permit cannot be granted if the special use causes “a negative cumulative effect … on the immediate neighborhood.” Concerns about the cumulative impact of multiple B&Bs on one block include the traffic from deliveries of laundry, food, and supplies, the potential for noise from parties and other events, and the impact on street parking. Finally, should the Council again choose to override the ZBA’s decision, it is important that the permit be granted to the owner/operator rather than to the property, with the stipulation that future owners need to re-apply if they want to put the property to a special use. As expressed in our previous letter, we continue to believe that: It is vital for a B&B to be operated by a resident owner who has a majority interest in the B&B. Such a requirement helps to ensure that the owner/operator has a residential stake in Evanston as well as a commercial one. 428 of 708 It is critical that the Council place limits on the number of parties, weddings, and other similar events that can involve a large number of people and have a substantial negative impact on neighbors. It is important the the Council limit B&B parking to on-site and leased off-site only. In many neighborhoods, the use of street parking can seriously affect parking for homeowners and their guests and negatively impact the residential experience for which the area is zoned. We thank you for your consideration. 429 of 708 For City Council meeting of June 10, 2013 Item P8 Ordinance 47-O-13: Commercial Indoor Recreation For Action To: Honorable Mayor and Members of the City Council From: Martin Lyons, Assistant City Manager/Chief Financial Officer Subject: Proposed Ordinance 47-O-13 Amending the Zoning Ordinance to allow Commercial Indoor Recreation as a Special Use in the I2 District Date: June 3, 2013 Recommended Action Staff recommends approval of Ordinance 47-O-13 as amended and introduced by City Council on April 22, 2013. A response to questions from the May 13, 2013 City Council meeting is included in the following memo from the Corporation Counsel and Assistant City Manager. This item was held at the May 28, 2013 City Council meeting. Attachments Memo from Corporation Counsel and Assistant City Manager Ordinance 47-O-13 April 22, 2013 P&D Packet Memorandum 430 of 708 To: Honorable Mayor and Members of the City Council From: W. Grant Farrar, Corporation Counsel Martin Lyons, Assistant City Manager/CFO Subject: 47-O-13, “Commercial Indoor Recreation” Zoning Text Amendment Date: May 23, 2013 Following the discussion on May 13, 2013, please find information responsive to the questions that were asked. Ordinance 47-O-13 It permits an owner or lessee of property in the I2 District to apply for a Special Use Permit for a Commercial Indoor Recreation facility. This procedure is the same as for other Special uses, such as Type 2 Restaurants: Notice of the application is mailed to owners of properties within 500’ of the subject property and published 15-30 days prior to the ZBA meeting (6-3-5-7-(B)) ZBA considers the application (6-3-5-7-(A)) based on 9 standards (6-3-5-10) ZBA recommends that the P&D Committee and Council deny, approve, or approve with conditions (6-3-5-7-(C)) P&D Committee makes its own recommendation to the full City Council (6-3-5-8) City Council issues a final legislative determination (6-3-5-8) A special use process from application to Council approval can take 90-120 days. An applicant for a Special use Permit for a Commercial Indoor Recreation use could conduct operations if Council approved the Special use. Property Taxes If a not-for-profit entity were to lease a City-owned facility and operate a Commercial Indoor Recreation facility, it may be subject to property taxes, as determined by the Cook County Assessor’s Office and Board of Review. The ultimate responsibility for paying any such taxes should be a negotiated term of any such lease. In the case of a privately owned property leased to a non-profit, we reviewed the Cook County Board of Review (“CCBR”) policies for information concerning tax payments. Confirming our initial view, an exempt tenant may apply for the property tax exemption, Memorandum 431 of 708 subject to certain restrictions. A church or charity may apply for the exemption if it agrees in writing to be responsible for paying the property tax on the area it leases. The organization must prove to the CCBR that the organization is charitable and religious. If an exemption is received, it must be renewed annually. A church is not required to own the property outright to possibly receive an exemption. It must show to the CCBR’s satisfaction that it is using the property exclusively for non-profit religious purposes. An entity must pay taxes unless and until it receives an exemption. Pending receipt of an exemption, an entity must pay under protest and then get a Certificate of Error for reimbursement of taxes previously paid out. 432 of 708 433 of 708 434 of 708 435 of 708 For City Council meeting of April 22, 2013 Item Proposed Ordinance 47-O-13 Amending the Zoning Ordinance to allow Indoor Recreation as a Special Use in the I2 District For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Steve Griffin, Director, Community and Economic Development Department Dennis Marino, Manager, Planning and Zoning Division Melissa Klotz, Zoning Planner, Planning and Zoning Division Subject: Proposed Ordinance 47-O-13 Amending the Zoning Ordinance to allow Indoor Recreation as a Special Use in the I2 District Date: April 11, 2013 Recommended Action The Plan Commission and City staff recommend amending the Zoning Ordinance to allow indoor recreation facilities as special uses in the I2 District, as well as modification to remove the term “commercial” from the zoning definition so that non-commercial entities may establish such use. There are currently two interested parties, one of which is a non- commercial entity, that hope to establish indoor recreation facilities in I2 Districts. Summary The Zoning Ordinance currently regulates commercial indoor recreation facilities as permitted uses in all C and D Districts as well as the B3 and RP Districts, and as special uses in the B1a, B2, and M Districts. Commercial indoor recreation is currently defined as: Commercial Indoor Recreation – Public or private recreation facilities, tennis ball, racquet or other courts, swimming pools, bowling alleys, skating rinks, or similar uses that are enclosed in buildings and are operated on a commercial or membership basis primarily for the use of persons who do not reside on the same lot as that on which the recreational use is located. “Commercial indoor recreation” shall include, but not be limited to, health and fitness establishments or any accessory use, such as snack bars, pro shops, and locker rooms that are designed and intended primarily for the use of patrons of the principal recreational use. “Commercial indoor recreation shall not include cultural facilities, community, and recreation centers, or any use that is otherwise listed specifically in a zoning district as a permitted or special use. Memorandum 436 of 708 There are currently two parties interested in establishing such use in I2 Districts. One potential user plans to establish a facility in an existing warehouse-style building that is located on Dempster Street between Dodge and Hartrey Avenues. The facility would be utilized by the Evanston Soccer Association, which is a non-commercial entity, for practices and matches. The second interested party plans to construct a “bubble” facility on Oakton Street on the far west side of the city near Gordon Food Service. The “bubble” facility would feature multiple indoor sports fields, including soccer, lacrosse, and baseball, which could be rented out to athletic groups for practices and games/matches. The proposed text amendment would allow the interested parties to apply for special use permits for the proposed I2 sites. With special use approval required, the City would look at such applications on a case by case basis and determine if each proposed indoor recreation facility fits well with the surrounding land use. Most I2 properties do not feature prime retail spaces, so the proposed text amendment would allow indoor recreation facilities to establish in I2 Districts that currently feature vacant spaces or undeveloped land. The special use process would also give the City the opportunity to condition each use on issues such as hours of operation and parking. Along with the proposed land use change to allow indoor recreation as a special use in the I2 District, the zoning definition should be amended to remove the term “commercial” and to clarify the remainder of the definition. The proposed amended definition is: Indoor Recreation – Public or private, non-governmental recreation facilities, tennis ball, racquet or other courts, swimming pools, bowling alleys, skating rinks, or similar uses that are enclosed in buildings primarily for the use of persons who do not reside on the same lot as that on which the recreational use is located. “Indoor recreation” shall include, but not be limited to, health and fitness establishments or any accessory such, such as snack bars that sell pre-packaged food items, pro shops, and locker rooms that are designed and intended primarily for the use of patrons of the principal recreational use. “Indoor recreation” shall not include Cultural Facilities, Community Centers, and Recreation Centers, or any use that is otherwise listed specifically in a zoning district as a permitted or special use. The proposed text amendment clarifies that non-commercial uses such as community centers are not categorized by the modified definition. The addition of indoor recreation as a special use in the I2 District fits well with the goals and objectives of the Comprehensive Plan, which include: Goal: Retain and enhance a diversity of business, commercial, and industrial areas as desirable locations of economic activity. 437 of 708 Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. Objective: Retain and attract businesses in order to strengthen Evanston’s economic base. The proposed changes will allow the two currently interested parties to apply for special use approval, and may encourage development of other such facilities throughout the I2 District where appropriate through the special use process. Attachments Proposed Ordinance 47-O-13 I2 District Zoning Regulations Plan Commission Draft Meeting Minutes 04.10.13 Zoning Committee of the Plan Commission Draft Meeting Minutes 03.27.13 438 of 708 439 of 708 440 of 708 441 of 708 442 of 708 443 of 708 444 of 708 445 of 708 446 of 708 DRAFT NOT APPROVED Page 1 of 3 Plan Commission Minutes MEETING MINUTES PLAN COMMISSION Wednesday, April 10, 2013 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Scott Peters (Chair), Jim Ford, Stuart Opdycke (Associate), Seth Freeman, Patricia Ledesma, Barbara Putta, Melanie Johnson Members Absent: Richard Shure, David Galloway (Associate), Kwesi Steele, Lenny Asaro Staff Present: Susan Guderley, Melissa Klotz, Dennis Marino Presiding Member: Scott Peters, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM With a quorum present, Chairman Peters called the meeting to order at 7:05 P.M. 2. APPROVAL OF MARCH 13, 2013 MEETING MINUTES Commissioner Ledesma motioned for approval of the March 13, 2013 meeting minutes. Commissioner Freeman seconded the motion. A voice vote was taken and the minutes were approved 6-0. 3. TEXT AMENDMENT TO THE ZONING ORDINANCE 13PLND-0015 Consider a text amendment, pursuant to City Code Title 6, Zoning, to discuss the zoning regulations for landscape waste recycling transfer facilities as special uses in the I3 General Industrial District. Melissa Klotz, Zoning Planner, explained the proposed text amendments and summarized the Zoning Committee’s deliberations related to the addition of a definition for landscape waste recycling transfer facilities and their introduction as a special use within the I3 General Industrial District. Should the text amendments be approved, applicants Jim Secklmann and Scott Scholler, J&S LLC, intend to pursue a special use permit to establish and operate a landscape waste recycling transfer facility and landscape material sales operation at 2535 Oakton Avenue. The applicants and their consultant Jeramiah Yeksavich, Rolf C. Campbell & Associates, described the nature of landscape waste recycling transfer facilities and their regulation by the IEPA, which does permit local zoning review. Commissioner Ford asked if the recycling function needed to be conducted on a pad or foundation. Mr. Scholler said that the IEPA requires these operations to be enclosed. Commissioner Freeman asked if there were any existing landscape waste recycling 447 of 708 DRAFT NOT APPROVED Page 2 of 3 Plan Commission Minutes transfer facilities within the City. Dennis Marino, Manager of Planning & Zoning Division, stated that staff had examined other landscaping facilities and found that the most similar one had a long history of various operations and was now primarily a landscape material sales business. Any other activity on that site was an incidental use and not of the nature or scale proposed by either this text amendment or governed by state regulations. Commissioner Putta asked how the City of Evanston currently disposes of the materials generated by its forestry operations and whether the location of this facility will be of benefit to the city. Mr. Secklmann stated that his company currently operates a wood collection and chipping facility for the City by Mount Trashmore. The City uses some of the resulting wood chips; the remainder is trucked offsite. He also noted that the IEPA regulations do not apply to woody landscape wastes, only to compostable plant materials like grass clippings. Consequently, there is no State-mandated time limit for the removal of woody waste from a processing site; typically, his operations remove these on a weekly basis. Chair Peters observed that the proposed definition incorporates the EPA statutory language which only applies yard waste and noted that it needed to be amended to add reference to woody waste. He also recommended that any reference to time limits be deleted from the definition as they only apply to the compostable component of the waste stream (Section 2 of the proposed Ordinance) and referenced in the Special Use citation (Section 3 of the proposed Ordinance). Chair Peters asked if there were any members of the public wishing to comment. Debbie Hillman, 1118 Sherman Avenue, stated that she supports the general topic of composting but also wanted to alert the Commission that State Representative Robyn Gabel is currently sponsoring a bill on urban composting that would eliminate permitting for defined, smaller operations. Commissioner Ford motioned for approval of the text amendment, revised to reflect Chairman Peters recommendation to insert a reference to woody waste in Section 2 of the proposed text and to move the reference to state regulations pertaining to time limits to Section 3, Special Uses. The motion was seconded by Commissioner Freeman. The motion was approved 6-0. 4. TEXT AMENDMENT TO THE ZONING ORDINANCE 13PLND-0018 Consider a text amendment, pursuant to City Code Title 6, Zoning, to discuss the zoning regulations of indoor recreation facilities as permitted and special uses. Ms. Klotz explained the proposed text amendment. She noted that there are two parties who are considering establishing indoor recreational facilities on properties zoned I2, General Industrial, pursuant to approval of the text amendment. One proposes to convert an existing industrial building on Dempster Street, between Dodge and Hartrey Avenues, into an indoor soccer practice and game facility. The second is a proposal to establish a ‘bubble dome’ type structure on Oakton Street for use on a rental basis for multiple sports. Commissioner Ford motioned for approval of the text amendment, and was seconded by Commissioner Freeman. The motion was approved 6-0. 5. COMMITTEE REPORTS 448 of 708 DRAFT NOT APPROVED Page 3 of 3 Plan Commission Minutes There were no committee reports. 6. OTHER BUSINESS Mr. Marino invited Plan Commission members to attend the first public meeting for the Main Street Transit Oriented Development Study on April 11, 2013, 7:00-9:00 P.M. 7. ADJOURNMENT Commissioner Freeman motioned for adjournment. Commissioner Ford seconded the motion. The meeting adjourned at 7:55 P.M. Respectfully Submitted, Susan Guderley Neighborhood Planner, Community and Economic Development Department The next regular Plan Commission meeting is scheduled for WEDNESDAY, MAY 8, 2013 at 7:00PM in COUNCIL CHAMBERS of the Lorraine H. Morton Civic Center. 449 of 708 450 of 708 451 of 708 For City Council meeting of June 10, 2013 Item P9 Ordinance 50-O-13 Enacting a New Title 5, Chapter 9 of the City Code to Require the Licensing of Vacation Rentals For Adoption To: Honorable Mayor and Members of the City Council Planning & Development Committee From: W. Grant Farrar, Corporation Counsel Subject: Ordinance 50-O-13, Enacting a New Title 5, Chapter 9 of the City Code to Require the Licensing of Vacation Rentals Date: June 3, 2013 Recommended Action: The P&D Committee introduced Ordinance 50-O-13 on May 13, 2013 and City Council returned it to committee for additional deliberation. Funding Source: n/a Summary: Staff presents an amended Ordinance 50-O-13 in response to the Committee’s May 28 discussions and direction regarding vacation rentals. The original version of 50-O-13 would have regulated vacation rentals by means of Special Use Permits, approved by City Council upon recommendation of the ZBA. Committee members expressed concern over the Special Use process in that it could administratively burden both applicants and City staff/officials. Instead, the Committee directed staff to present, for its deliberation, a process similar to the one for sidewalk café permits. If adopted as amended, 50-O-13 would enact a new Chapter 9 of City Code Title 5, “Housing Regulations.” This logically groups it with other housing regulations, including the Lodging Establishment licensing ordinance (Chapter 2), the Residential Landlord- Tenant ordinance (Chapter 3), and the Rental Registration ordinance (Chapter 8). The new Chapter 9 would require all vacation rental operators, including the owners of the Ashland property, to obtain licenses from the City Council after recommendation from the P&D Committee. By using a purely licensing-based approach to regulate vacation rentals, the amended 50-O-13 moots the zoning-based argument that any vacation rental that operated before the adoption of a zoning regulation could continue to operate indefinitely as legal, non-conforming uses. Memorandum 452 of 708 Page 2 of 2 In summary 50-O-13, provides: • Section 2 defines “Vacation Rental.” • Section 3 requires licenses for vacation rentals, with the following temporary exceptions for 1 rental period per 12-month period: if the rental is pursuant to a sale- leaseback of the dwelling unit; if the guests are displaced from their own dwelling due to renovation/repair; or, to allow flexibility for unforeseen circumstances, if the operator demonstrates hardship. • Section 4 establishes the licensing application forms, notices, standards & procedures, renewals, and fees: (A) requires vacation rental operators to provide the same information as a traditional lessor pursuant to the City’s rental registration ordinance. (B) requires applicants to mail notice of the application to property owners within 250’ of the proposed vacation rental. (C) sets forth the standards P&D and Council will use to determine whether to issue such licenses. (D) allows operators who were not cited for violations in the previous year to obtain a renewal administratively, rather than through the public/legislative process. (E) establishes the annual license fee. • Section 5 imposes the same operating standards the City Code imposes on hotels and lodging establishments, including inspections by City staff. It also requires the operator to post the name and telephone number of his/her local agent, who must be identified in the application form per 4(B). • Section 6 sets forth penalties for violations of the licensing ordinance. • Section 7 imposes the standard suspension and revocation procedures applied to City-issued licenses. Legislative History: On September 24, October 8, and November 26, 2012, and January 14, March 2, and April 1, 2013, the P&D Committee considered the ban (1-O-13) or licensing (35-O-13) of vacation rentals. On April 22, P&D and Council removed both prior ordinances from the agenda in order to consider a zoning-based approach instead. On May 13, 2013, P&D considered the first version of this ordinance and held it in committee in order to consider additional amendments. On May 28, 2013, P&D indicated its concern with regulating Vacation Rentals by means of Special Use Permits and expressed its desire to regulate them in a fashion akin to sidewalk cafés. Attachments: Ordinance 50-O-13 Draft license application form, modeled on the Rental Registration form. 453 of 708 6/3/2013 5/22/2013 5/3/2013 50-O-13 AN ORDINANCE Enacting a New Title 5, Chapter 9 of the City Code to Require the Licensing of Vacation Rentals WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt ordinances and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970 states that, generally, “a home rule unit may exercise any power and perform any function pertaining to its government and affairs;” and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and WHEREAS, the Local Government Committee to the delegates of the Sixth Illinois Constitutional Convention found that home-rule powers are most urgently needed by larger municipalities in the more highly urbanized areas of the state. Although the problems of urban society affect many small localities, they are felt most intensely in larger cities and villages. Dense concentrations of population and industry call for the creative use of flexible governmental powers to achieve and maintain order, social justice and a satisfactory quality of life. (7 Record of Proceedings, Sixth Illinois Constitutional Convention, 1628-29); and 454 of 708 50-O-13 ~2~ WHEREAS, the Supreme Court of Illinois held that, even in 1981, [t]he City of Evanston is a densely populated and highly urbanized municipality with a large number of rental units In accordance with the goals attempted to be achieved by the creation of home rule, the local governing body can create an ordinance specifically suited for the unique needs of its residents and is keenly and uniquely aware of the needs of the community it serves the home rule unit of Evanston may act under its constitutionally granted police powers to pass reasonable regulations concerning the activities of landlords and tenants in order to protect the public health, safety, morals, and welfare The right of a private party to contract in regard to his property must be subordinate to the overriding needs to protect the interests of the public at large (City of Evanston v. Create, Inc., 85 Ill.2d 101, 113-15); and WHEREAS, on September 24, October 8, November 26, 2012, and January 14, and March 2, 2013 the Planning and Development (“P&D”) Committee held meetings, in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.), received input from the public and carefully considered the issue of vacation rentals; and WHEREAS, during the P&D Committee meeting on March 2, 2013, the Committee heard public opinion supporting prohibition, exemplified by a resident who was concerned that, because of operation of Vacation Rentals near his home, he no longer knew his neighbors; and WHEREAS, the P&D Committee also heard a resident speak in favor of prohibition, saying that banning short-term rentals would eliminate a safety risk; and WHEREAS, during the P&D Committee meeting on March 2, 2013, the Committee heard public opinion against prohibition, exemplified a resident who stated that property owners have the right to rent their homes for weekends and that the need has increased since the economic collapse because one tax bill can be paid by one such rental; and 455 of 708 50-O-13 ~3~ WHEREAS, the P&D Committee also heard a resident speak against prohibition, saying that he bought and lives in a three-flat building and operates the other two units as Vacation Rentals and that the revenue allows him to live in Evanston; and WHEREAS, on April 1, May 13, May 28, and June 10, 2013, after careful consideration of the issue and public comment, the P&D Committee determined that there is a compelling governmental interest in licensing vacation rentals to protect the health, safety, and welfare of City residents, and recommended the same to the City Council; and WHEREAS, on June 10 and June 24, 2013, the City Council held meetings in compliance with the provisions of the Illinois Open Meetings Act, considered the recommendation of the P&D Committee, received additional input from the public, and adopted said recommendation, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Title 5 of the Evanston City Code of 2012, as amended, is hereby further amended by the enactment of a new Chapter 9 thereof, “Vacation Rentals,” to read as follows: CHAPTER 9 - VACATION RENTALS 5-9-1: PURPOSE: The purpose of this Chapter is to promote the public health, safety, and welfare by licensing the operation of Vacation Rentals within the City of Evanston. 456 of 708 50-O-13 ~4~ 5-9-2: DEFINITIONS: For the purposes of administering this Chapter, the following definition(s) shall apply: VACATION RENTAL: A Dwelling Unit or portion thereof offered for rent for a period shorter than thirty (30) consecutive days to any person other than a member of the Owner’s Family, as those terms are defined in Section 6-18-3 of this Code. The term “Vacation Rental” shall not include hotels or motels, licensed pursuant to Title 3, Chapter 2 of this Code, lodging establishments, licensed pursuant to Title 5, Chapter 2 of this Code, bed and breakfast establishments, licensed pursuant to Title 8, Chapter 19 of this Code, and/or home sharing in accord with Subsection 6-4-1-14-(B) of this Code. 5-9-3: LICENSE REQUIRED; LICENSE TERM; EXEMPTIONS: (A) It shall be unlawful to operate a Vacation Rental within the City of Evanston without a current, valid license issued pursuant to the terms of this Chapter. (B) Each license issued pursuant to this Chapter shall be valid for one (1) year, subject to renewal per Section 4 of this Chapter. (C) Subsection (A) of this Section notwithstanding, no license shall be required to operate a Vacation Rental for no more than one (1) rental period per Dwelling Unit per twelve (12)-month period, provided the operator provides advance proof of one (1) of the following to the City Manager or his/her designee: 1. The rental agreement was executed pursuant to or in conjunction with a contract to sell the Dwelling Unit containing the Vacation Rental; 2. The temporary Vacation Rental guest(s) is/are displaced from his/her/their own Dwelling Unit so that it may be renovated and/or repaired; 3. The applicant will suffer demonstrable hardship, as determined by the City Manager or his/her designee. 5-9-4: APPLICATION; NOTICE; STANDARDS & PROCEDURES; RENEWAL; FEES: (A) Applications: A property owner who seeks a Vacation Rental license pursuant to this Chapter shall submit a written application that contains all information required for a registration statement pursuant to Chapter 8 of this Title. (B) Notice: Each application shall be accompanied by proof the applicant mailed notice thereof to all owners, whose addresses appear on the current tax assessment list, of real property located within a radius of two hundred fifty feet (250') of the subject property, inclusive of public streets, alleys and other public ways. The notice shall contain the applicant’s name, the address of the subject property, the matter under consideration, and the date, time, and location of the relevant meeting of the Planning and Development Committee. 457 of 708 50-O-13 ~5~ (C) Standards and Procedures for License Approval: The Planning and Development Committee will review all applications for Vacation Rentals and will report to the City Council upon each application with respect to the standards set forth below. The City Council after receiving said report, may refer the application back to that body for additional review, or, by motion, may approve, approve with conditions, or disapprove, an application for a Vacation Rental license, upon findings of fact with respect to each of the standards set forth below: 1. The proposed Vacation Rental will not cause a negative cumulative effect when its effect is considered in conjunction with the effect of other Vacation Rentals in the immediate neighborhood. 2. The Vacation Rental will not have a substantial adverse impact on the use, enjoyment, or property values of adjoining properties. 3. The proposed Vacation Rental will comply with all the rules and regulations contained herein. 4. The proposed Vacation Rental is not likely to have an adverse effect upon the public health, welfare, or safety. Regardless of its finding on any or all of the foregoing standards, the City Council may deny a Vacation Rental license upon a finding that such denial is in the public interest. (D) Renewal: If a Vacation Rental license was issued for the prior calendar year, the approval for a renewal license shall be obtained from the City Manager or his/her designee, provided the previously-issued license was not revoked or suspended, and the Vacation Rental did not receive citation(s) from any City inspector or Police officer during said prior calendar year. Every renewal application shall satisfy all requirements set forth in Section 4 of this Chapter. (E) License Fee: The annual fee for a license issued pursuant to this Chapter shall be fifty dollars ($50.00). 5-9-5: REQUIREMENTS AND STANDARDS: (A) No Vacation Rental operator shall: 1. Rent or lease any Vacation Rental for any period of time shorter than twenty-four (24) consecutive hours; 2. Rent or lease any Vacation Rental more than once within any consecutive twenty-four (24) hour period measured from the commencement of one rental to the commencement of the next; 3. Advertise an hourly rate or any other rate for a Vacation Rental based on a rental period of fewer than twenty-four (24) consecutive hours; and/or 458 of 708 50-O-13 ~6~ 4. Serve or otherwise provide any food or beverage to any guest. 5. Cause or permit, by action or failure to act, the Vacation Rental or its use to suffer from and/or create any violation of the following portions of the City Code: Title 4, “Building Regulations;” Title 5, “Housing Regulations;” Title 6, “Zoning;” Title 8, “Health and Sanitation;” Title 9, “Public Safety.” (B) Every Vacation Rental shall be subject to inspection by staff members of the City’s Fire, Health, and Community & Economic Development Departments. (C) Every Vacation Rental operator shall keep a register in which shall be entered the name of every guest and his/her arrival and departure dates. The operator shall make said register freely accessible to any officer of the City’s Police, Fire, Health, and/or Community & Economic Development Departments. (D) Every Vacation Rental operator shall post, in a conspicuous place within the Vacation Rental, the name and telephone number of the operator’s authorized agent identified pursuant to City Code Section 5-8-3-(A)-2. (E) Any kitchen in a Vacation Rental shall be cleaned and sanitized between guests and all food and beverages shall be discarded. All dishes, utensils, pots, pans and other cooking utensils shall be cleaned and sanitized between guests. (F) The operator of every Vacation Rental shall change supplied bed linens and towels therein at least once each week, and prior to the letting of any room to any new guest. The operator shall be responsible for the maintenance of all supplied bedding in a clean and sanitary manner. 5-9-6: PENALTY: (A) Any owner, tenant or other person who shall be found to have violated any of the provisions of this Chapter shall be guilty of an offense punishable as follows: 1. The fine for a first violation is two hundred dollars ($200.00). 2. The fine for a second violation is five hundred dollars ($500.00). 3. The fine for a third or subsequent violation is seven hundred fifty dollars ($750.00). (B) Each day a provision of this Chapter is found to have been violated constitutes a separate violation subject to the fine schedule set forth in this Section. (C) Any fines shall be debts due and owing to the City that the City may collect by any means allowed by law, including, but not limited to, filing a lien against the Vacation Rental or the premises containing the Vacation Rental. 459 of 708 50-O-13 ~7~ (D) The fines provided for herein shall not be construed as limiting the power of a court of competent jurisdiction or an administrative hearing officer to impose other penalties and/or remedies as provided for by applicable legislation. In addition, a licensee found to have violated any provision of this Chapter may be subject to license revocation, suspension, or nonrenewal. 5-9-7: REVOCATION; SUSPENSION; PROCEDURES: (A) The City Manager may revoke or suspend a license issued pursuant to the terms of this Chapter for any of the following reasons: 1. If the owner of the relevant Vacation Rental or his/her agent violates any of the terms of this Chapter; 2. If the Owner of the Vacation Rental or his/her agent is deemed to have maintained a Nuisance Premises therein, in violation of Section 9-5-4 of the City Code; 3. If, pursuant to Title 4, Chapter 16 of the City Code, the Director of Community & Economic Development (“Director”) deems the Vacation Rental, or the premises wherein it is located, to be a Vacant Building, as defined therein; and/or 4. If the City or other governmental agency condemns the Vacation Rental or the premises wherein it is located. (B) Not less than fourteen (14) business days prior to a revocation hearing for a license issued pursuant to the terms of this Chapter, the Director shall send, via First Class U.S. mail, a notice of revocation hearing to the Owner or his/her authorized agent at the address provided on the most recent license application. Notice shall be sufficient if sent to the address of the authorized agent indicated on the license application. Said notice shall include the following: 1. Description of the Vacation Rental, sufficient for identification; 2. A statement that the license is subject to revocation; 3. A statement of the reasons for the revocation; 4. The date and time upon which a revocation hearing shall occur; and 5. The location for said revocation hearing. (C) If the Director certifies to the City Manager that he/she has reason to believe that immediate suspension of the license is necessary to prevent the threat of immediate harm to the community, the City Manager may, upon the issuance of a written order stating the reason for such conclusion and without notice or 460 of 708 50-O-13 ~8~ hearing, order the license suspended for not more than seven (7) days. The City Manager may extend the suspension during the pendency of a hearing upon a written determination that doing so is necessary to prevent the aforesaid harm to the community. (D) Hearings shall be conducted by the City Manager in accordance with procedures drafted by the Corporation Counsel. (E) Within ten (10) business days after the close of the hearing, the City Manager shall issue a written decision that shall constitute a final determination for purposes of judicial review pursuant to the Illinois Administrative Review Law, 735 ILCS 5/3-101 et seq., as amended. In reaching a decision, the City Manager may consider any of the following: 1. The nature of the violation. 2. The nature and extent of the harm caused by the licensee's action or failure to act. 3. The factual situation and circumstances surrounding the violation. 4. Whether or not the action or failure to act was willful. 5. The record of the licensee with respect to violations. (F) A licensee whose license has been revoked shall not be eligible to reapply for a new license. 5-9-8: SEVERABILITY: If any provision of this Chapter or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Chapter that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this Chapter is severable. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This ordinance shall be in full force and effect after its passage, approval, and publication in the manner provided by law. 461 of 708 50-O-13 ~9~ SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 462 of 708 Health Department 2100 Ridge Ave., Room G-300 Evanston, Illinois 60201-2798 Telephone : 847/866-2949 TTY: 847/448-8052 www.cityofevanston.org VACATION RENTAL LICENSE APPLICATION A property owner who seeks a Vacation Rental License shall submit a written application that contains all of the information requested below (City Code §5-9-4-(A), as amended). PLEASE FILL IN ALL SECTIONS. IF APPROPRIATE, MARK “NOT APPLICABLE” OR “N/A.” Dwelling Unit Address: PIN: Number of dwelling units in the building: 1. Unit Owners (If a partnership, corporation, or other entity, include its name and the name of the responsible party): Names: Address including City, State, Zip Code: Phone(s): Email address(es): 2. Name of natural person twenty one (21) years of age or older, designated by the owner as the authorized agent for receiving notices of city code violations and for receiving process, in any court proceeding or administrative enforcement proceeding, on behalf of such owner in connection with the enforcement of this code. The foregoing notwithstanding, this person may be between eighteen (18) and twenty-one (21) years of age provided that the applicant attaches, to this form, proof that said person has a valid realtor’s license issued pursuant to the Illinois Real Estate License Act, 225 ILCS 454/1-1 et seq., as amended. This person must maintain an office in Cook County, Illinois, or must actually reside within Cook County, Illinois. An owner who is a natural person and who meets the requirements of this subsection as to location of residence or office may designate himself/herself as agent: Name of Designated Agent for above purpose: Address, including City, State, ZIP: Phone(s): Email address: 3. Name of owner’s agent for the purpose of managing, controlling or collecting rents, and any other person who is not an owner but who controls such dwelling unit, if any: Name of Designated Agent for above purpose: Address, including City, State, ZIP: Phone(s): Email address: 4. Name of each company that provides an insurance policy for the dwelling unit: Address, including City, State, ZIP: Phone(s): Email address: 463 of 708 For City Council meeting of June 10, 2013 Item P10 Ordinance 36-O-13 Amending the Zoning Ordinance to rezone 1715 Church Street, 1703 Darrow Avenue and 1711 Darrow Avenue from I2 to MXE For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Wally Bobkiewicz, City Manager Dennis Marino, Manager, Planning and Zoning Division Melissa Klotz, Zoning Planner, Planning and Zoning Division Subject: Proposed Ordinance 36-O-13 Amending the Zoning Ordinance to rezone 1715 Church Street, 1703 Darrow Avenue and 1711 Darrow Avenue from I2 to MXE Date: June 4, 2013 Recommended Action The Plan Commission and City staff recommend approval of Ordinance 36-O-13, a map amendment to rezone the property commonly known as: 1715 Church Street & 1703 Darrow Avenue, PIN 10-13-221-019 1711 Darrow Avenue, PIN 10-13-221-018 from the I2 General Industrial District to the MXE Mixed Use Employment District. The proposed rezoning is consistent with the Comprehensive General Plan and the current land use of the property. The proposed rezoning lessens three currently non-compliant zoning issues, and places the property in a more appropriate zoning district. The property is already developed with live-work units that meet the intent of the proposed MXE District. This ordinance was introduced at the May 28, 2013 City Council meeting. Summary Property owner John Leineweber has applied for a map amendment to rezone the aforementioned property from the I2 General Industrial District to the MXE Mixed Use Employment District. The proposed map amendment is for one property that consists of two property index numbers (PINs), and is commonly known by the three addresses listed above. The property features a building with a footprint that comprises over 90% of the lot size that appears as a one-story warehouse-style building. The property is surrounded by the R4 General Residential (multifamily) District, and the B2 Business District. Applicant John Leineweber requests the property be rezoned to the MXE Mixed Use Employment District to better fit the uses the site attracts. The property is the only I2 zoning remaining Memorandum 464 of 708 in this area. Other former I2 parcels were rezoned in 2008 as part of the West Evanston master Plan rezoning. The applicant’s building, known as Strange Lofts, is currently utilized as live-work units for residents who prefer loft-style living with on-site business and office spaces. Property History Many of the properties in Church-Darrow area were rezoned through a City-initiated rezoning in 2008 that eliminated the existing industrial zoning except for the subject property. By rezoning the surrounding properties, the City effectively made the subject property a spot-zoned I2 District without a continuous link to any other I2 properties. In accordance with the goals and objectives of the Comprehensive General Plan and the desire to stimulate neighborhood revitalization, the property was redeveloped as live-work units known as Strange Lofts. The applicant redeveloped the property with the hope of attracting small businesses looking to utilize the unique property as a cost-savings with both livable space and a professional work environment in one. The applicant feels the underlying I2 zoning creates a hardship when renting out the units because the I2 zoning is too restrictive for retail and office uses. Proposed Rezoning The applicant proposes a map amendment to rezone the property to the MXE Mixed Use Employment District. The proposed zoning change is consistent with the goals and objectives of the Comprehensive General Plan, is a better fit for the neighborhood given the surrounding residential and business zoning districts and uses, and provides more flexibility for potential businesses to locate at the property. The permitted uses of the MXE District are typically less intense and have a smaller impact on neighboring properties than that of the current I2 District. Most notably, the MXE District allows retail goods establishments and retail services establishments, whereas the I2 District only allows such uses through the special use process. Rezoning to the MXE District will encourage a business environment more consistent with the adjacent commercial corridor, while maintaining certain light industrial aspects such as wholesale uses, trade contractors, and light manufacturing. The purpose of the MXE District, as stated in the Zoning Ordinance, is to address areas of the city where manufacturing and industrial uses can coexist with residential uses. This property already does so within its own lot. Rezoning to match the adjacent B2 District would be too restrictive given the warehouse-style of the property and some of the uses the property intends to attract. Zoning Compliance The proposed map amendment creates one new non-compliant zoning regulation at the front yard setback. However, other non-compliant setbacks are lessened, including the street side yard setback, interior side yard setback, and rear yard setback. As a comparison from the current I2 District to the proposed MXE District: 465 of 708 I2 MXE Current Site Condition Front Yard Setback 0’ 10’ 0’ Street Side Yard Setback 15’ 10’ 0’ Interior Side Yard Setback 8’ 5’ 0’ Rear Yard Setback 20’ 5’ 1.8’ Height 45’ 41’ 28’ Parking depends on use 0 spaces on-site Floor Area Ratio 1.0 1.5 .9 Lot Size none 6,000’ 14,541.7’ * New non-compliance is shaded. Comprehensive Plan and Other Specifications Some goals and objectives from the 2000 Comprehensive Plan that apply to this application include: • Promote the growth and redevelopment of business, commercial, and industrial areas. • Recognize the benefits of mixing residential, commercial, and institutional uses in neighborhoods. • Housing stock should continue to offer buyers and renters a desirable range of choice in terms of style and price. • Maintain a diverse range of business and commercial areas, all of which will be viable locations for business activity. The proposed map amendment will encourage the success of the redeveloped mixed use concept Strange Lofts is attempting to succeed at, while offering residents and potential business owners of Evanston a diverse choice of live-work options. Attachments Proposed Ordinance 36-O-13 Plan Commission Findings Plan Commission Meeting Minutes 03.13.13 Plan Commission Packet 03.13.13 466 of 708 5/14/2013 36-O-13 AN ORDINANCE Amending the Zoning Map to Re-Zone Certain Properties From the I2 District to the MXE District WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt ordinances and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1, et seq.) grants each municipality the power to establish zoning regulations; and WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 1979, as amended, (“the Zoning Ordinance”); and 467 of 708 36-O-13 ~2~ WHEREAS, on March 13, 2013, the Plan Commission held a public hearing, pursuant to proper notice, regarding case no. 13PLND-0010, to consider amendments to the Zoning Map, cited in Section 6-7-2 of the Zoning Ordinance, to place certain properties within the MXE Mixed Use Employment District; and WHEREAS, the Plan Commission received testimony and made findings pursuant to Subsection 6-3-4-6 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of May 28, 2013, the Planning and Development Committee of the City Council considered and adopted the findings and recommendation of the Plan Commission in case no. 13PLND-0010 and recommended City Council approval thereof; and WHEREAS, at its meetings of May 28 and June 10, 2013, the City Council considered and adopted the records and recommendations of the Plan Commission and Planning and Development Committee; and WHEREAS, it is well-settled law that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747) and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124), NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. 468 of 708 36-O-13 ~3~ SECTION 2: The City Council hereby amends the Zoning Map to remove those properties with the addresses and PINs listed in Exhibit A and identified in Exhibit B, both attached hereto and incorporated herein by reference, from the I2 Industrial District and place them within the MXE Mixed Use Employment District. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 6: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 469 of 708 36-O-13 ~4~ EXHIBIT A Addresses and PINs of Properties Removed from the I2 District and Placed Within the MXE Mixed Use Employment District 1715 Church Street PIN 10-13-221-019-0000 1703-1711 Darrow Avenue PIN 10-13-221-018-0000 470 of 708 36-O-13 ~5~ EXHIBIT B Map of Properties Removed from the I2 District and Placed Within the MXE Mixed Use Employment District 471 of 708 472 of 708 FF II NN DD II NN GG SS FOR STANDARDS OF AA MM EE NN DD MM EE NN TT SS In the case of after conducting a public hearing on March 13, 2013, the Plan Commission makes the following findings of fact, based upon the standards for amendments to the Zoning Ordinance specified in Section 6-3-4-6 of the City Code: Standard Finding ___x__Met _____Not Met (A) Whether the proposed amendment is consistent with the goals, objectives, and policies of the Comprehensive General Plan, as adopted and amended from time to time by the City Council. Specifically: A 5-0 ___x__Met _____Not Met (B) Whether the proposed amendment is compatible with the overall character of existing development in the immediate vicinity of the subject property. Specifically: A 5-0 ___x__Met _____Not Met (C) Whether the proposed amendment will have an adverse effect on the value of adjacent properties. Specifically: A 5-0 ___x__Met _____Not Met (D) The adequacy of public facilities and services. . Specifically: A 5-0 Case: 13PLND-0010 Address or Location: 1715 Church Street, 1703 Darrow Avenue & 1711 Darrow Avenue Petitioner: John Leineweber Proposed Amendment: Map amendment to rezone the proposed property from the I2 General Industrial District to the MXE Mixed Use Employment District 473 of 708 and, based upon these findings, and upon a vote of __5__ in favor & __0__ against recommends to the City Council __x__ approval _____ approval with modifications specifically: ____ denial of the proposed amendment. __________________________________________ Date: _____________ Scott Peters Plan Commission Chairman Attending: Vote: Aye No __x__ Lenny Asaro _x_ ___ __x__ Seth Freeman _x_ ___ _____ Barbara Putta ___ ___ _____ Kwesi Steele ___ ___ _____ Jim Ford ___ ___ __x__ Scott Peters _x_ ___ __x__ Richard Shure _x_ ___ __x__ Patricia Ledesma _x_ ___ 474 of 708 APPROVED Page 1 of 3 Plan Commission Minutes MEETING MINUTES PLAN COMMISSION Wednesday, March 13, 2013 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Seth Freeman, Patricia Ledesma, Scott Peters (Chair), David Galloway (Associate), Richard Shure, Stuart Opdycke (Associate), Lenny Asaro Members Absent: Barbara Putta, Jim Ford, Kwesi Steele Staff Present: Melissa Klotz, Dennis Marino, Ken Cox Presiding Member: Scott Peters, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM With a quorum present, Chairman Peters called the meeting to order at 7:03 P.M. 2. APPROVAL OF DECEMBER 12, 2012 MEETING MINUTES Commissioner Ledesma motioned for approval of the December 12, 2012 meeting minutes. Commissioner Freeman seconded the motion. A voice vote was taken and the minutes were approved 7-0. 3. ZONING MAP AMENDMENT 13PLND-0010 Consideration of map amendment, pursuant to City Code Title 6, Zoning, to rezone 1715 Church Street, 1703 Darrow Avenue, and 1711 Darrow Avenue from the I2 General Industrial District to the MXE Mixed Use Employment District. Melissa Klotz, Zoning Planner, explained the proposed rezoning, and applicant John Leineweber elaborated on the reasons for the map amendment application. Commissioner Freeman motioned for approval of the map amendment, and was seconded by Commissioner Ledesma. The motion was approved 5-0. Commissioner Steele arrived at 7:10 P.M. 4. ZONING MAP AMENDMENT 13PLND-0011 Consideration of the proposed map amendment, pursuant to City Code Title 6, Zoning, to rezone 2153, 2143 & 2145 Ashland Avenue, 1515 & 1523 Payne Street, and 2150 & 2156 Green Bay Road, from the C2 Commercial District to the MXE Mixed Use Employment District. 475 of 708 APPROVED Page 2 of 3 Plan Commission Minutes Ms. Klotz explained the proposed rezoning, and noted that the proposed rezoning for 2153 Ashland Avenue was brought forward through a map amendment application made by the current property owner, John Leineweber, while the remaining properties of discussion are a City-initiated map amendment. All of the properties in question are proposing a change to the MXE District. Mr. Leineweber elaborated on the reasons for the map amendment application. Chairman Peters asked how the property values will be affected and Mr. Leineweber responded that the taxes will adjust, thereby increasing the value to the property owners. Chairman Peters asked if there are adequate public services for the uses listed in the MXE District. Dennis Marino, Manager of Planning and Zoning, responded that yes, the streets are in good condition, there is a bike path nearby, and there is adequate sewer and water service. Commissioner Freeman motioned for approval of the map amendment, and was seconded by Commissioner Ledesma. The motion was approved 6-0. 5. ZONING TEXT AMENDMENT 13PLND-0014 Consideration of the proposed text amendment, pursuant to City Code §6-18-3, Definitions, to discuss increasing the allowed production limit for Micro-Distilleries. Ms. Klotz explained the proposal. Ken Cox, Corporation Council, noted that the State of Illinois signed the new regulations into law today. Commissioner Opdycke asked what changes Few Spirits expects with the increased production levels, and Brooke of Few Spirits noted a second shift would be added to double production, and eventually a second location in Evanston may be added. Commissioner Opdycke asked if there have been any neighbor complaints against the business and City staff responded there has not. Commissioner Freeman motioned to approve the text amendment, and was seconded by Commissioner Ledesma. The motion was approved 6-0. 6. OTHER BUSINESS Commissioner Freeman nominated Commissioner Shure as Vice Chair to the Plan Commission. Commissioner Shure was approved as Vice Chair 8-0. 7. ADJOURNMENT Commissioner Freeman motioned for adjournment. Commissioner Shure seconded the motion. The meeting adjourned at 7:33 P.M. Respectfully Submitted, 476 of 708 APPROVED Page 3 of 3 Plan Commission Minutes Melissa Klotz Zoning Planner, Community and Economic Development Department The next regular Plan Commission meeting is scheduled for WEDNESDAY, APRIL 10, 2013 at 7:00PM in COUNCIL CHAMBERS of the Lorraine H. Morton Civic Center. 477 of 708 Memorandum To: Chair and Members of the Plan Commission From: Dennis Marino, Manager, Zoning and Planning Division Melissa Klotz, Zoning Planner Subject: Discussion of Draft Map Amendment 36-O-13 1715 Church Street, 1703 Darrow Avenue, 1711 Darrow Avenue, 13PLND-0010 Date: March 6, 2013 Recommendation Following the February 20, 2013 Zoning Committee meeting, the Zoning Committee of the Plan Commission and staff recommend approval of Ordinance 36-O-13, a map amendment to rezone the property commonly known as 1715 Church Street, 1703 Darrow Avenue, and 1711 Darrow Avenue, PINS 10-13-221-019 and 10-13-221-018 from the I2 General Industrial District to the MXE Mixed Use Employment District. The proposed rezoning is consistent with the Comprehensive General Plan and the current land use of the property. The proposed rezoning lessens three currently non-compliant zoning issues, and creates one new non-compliant setback. Site/Proposal Background This property is located at the northeast corner of Church Street and Darrow Avenue. The proposed rezoning is for one property that consists of two property index numbers (PINs), and is commonly known by the three addresses listed above. The property features a building with a footprint that comprises over 90% of the lot size that appears as a one-story warehouse-style building. The property is surrounded by the R4 General Residential (multifamily) District, and the B2 Business District. Applicant John Leineweber requests the property be rezoned to the MXE Mixed Use Employment District to better fit the uses the site attracts. The property is the only I2 parcel remaining in this area. Other former I2 parcels were rezoned in 2008 as a part of the West Evanston Master Plan rezoning. The applicant’s building is known as Strange Lofts and is currently utilized as live-work units for residents who prefer loft-style living with on-site business or office spaces. Property History Following a City-sponsored study of the surrounding area, many nearby properties were rezoned in a City-initiated rezoning in 2008. This rezoning shrunk the industrial corridor and expanded the R4 General Residential (multifamily) District. Following the 2008 rezoning, the property in question remained I2, but became surrounded to the north, east, and south by the R4 District, and the B2 District to the west following Church Street. By rezoning the surrounding properties, the City effectively made the property in question a 478 of 708 spot-zoned I2 District, without a continuous link to any other I2 properties (see attached zoning map). In accordance with the goals and objectives of the Comprehensive General Plan, the property was redeveloped as live-work units known as Strange Lofts. The applicant redeveloped the property with the hope of attracting small businesses looking to utilize the unique property as a cost-savings, with both livable space and a professional work environment in one. Since the redevelopment, the applicant has experience a hardship in renting out the units because of the restrictive underlying industrial zoning. Proposed Rezoning The applicant proposes a map amendment to rezone the property to the MXE Mixed Use Employment District. The proposed zoning change is consistent with the goals and objectives of the Comprehensive General Plan, is a better fit for the neighborhood given the surrounding residential and business zoning districts and uses, and provides more flexibility for potential businesses to locate at the property. The permitted uses of the MXE District are typically less intense and have a smaller impact on neighboring properties than that of the current I2 District. Most notably, the MXE District allows retail goods establishments and retail services establishments, whereas the I2 District only allows such uses through the special use process. Rezoning to the MXE District will encourage a business environment more consistent with the adjacent commercial corridor, while maintaining certain light industrial aspects such as wholesale uses, trade contractors, and light manufacturing. The purpose of the MXE District, as stated in the Zoning Ordinance, is to address areas of the city where manufacturing and industrial uses can coexist with residential uses. This property already does so within its own lot. Rezoning to match the adjacent B2 District would be too restrictive given the warehouse-style of the property and some of the uses the property intends to attract. Zoning Compliance The proposed map amendment creates one new non-compliant zoning regulation at the front yard setback. However, other non-compliant setbacks are lessened, including the street side yard setback, interior side yard setback, and rear yard setback. As a comparison from the current I2 District to the proposed MXE District: I2 MXE Current Site Condition Front Yard Setback 0’ 10’ 0’ Street Side Yard Setback 15’ 10’ 0’ Interior Side Yard Setback 8’ 5’ 0’ Rear Yard Setback 20’ 5’ 1.8’ Height 45’ 41’ 28’ Parking depends on use 0 spaces on-site 479 of 708 Floor Area Ratio 1.0 1.5 .9 Lot Size none 6,000’ 14,541.7’ Comprehensive Plan and Other Specifications Some goals and objectives from the 2000 Comprehensive Plan that apply to this application include: • Promote the growth and redevelopment of business, commercial, and industrial areas. • Recognize the benefits of mixing residential, commercial, and institutional uses in neighborhoods. • Housing stock should continue to offer buyers and renters a desirable range of choice in terms of style and price. • Maintain a diverse range of business and commercial areas, all of which will be viable locations for business activity. The proposed map amendment will encourage the success of the redeveloped mixed use concept Strange Lofts is attempting to succeed at, while offering residents and potential business owners of Evanston a diverse choice of live-work options. Amendment Standards: For the Zoning Committee to recommend approval of a map amendment, the Zoning Committee must find: a) Whether the proposed amendment is consistent with the goals, objectives, and policies of the Comprehensive General Plan, as adopted and amended from time to time by the City Council. b) Whether the proposed amendment is compatible with the overall character of existing development in the immediate vicinity of the subject property. c) Whether the proposed amendment will have an adverse impact on the value of adjacent properties. d) The adequacy of public facilities and services. Attachments Draft Ordinance 36-O-13 Map Amendment Application – submitted October 17, 2012 Zoning Analysis Plat of Survey Images of Property Aerial View of Property Zoning Map of Property Strange Lofts Interior Images I2 General Industrial District Zoning Regulations MXE Mixed Use Employment Zoning Regulations Zoning Committee of the Plan Commission Draft Meeting Minutes – February 20, 2013 480 of 708 481 of 708 482 of 708 483 of 708 484 of 708 485 of 708 486 of 708 487 of 708 488 of 708 489 of 708 490 of 708 491 of 708 492 of 708 493 of 708 494 of 708 495 of 708 496 of 708 497 of 708 498 of 708 499 of 708 500 of 708 501 of 708 502 of 708 503 of 708 DRAFT NOT APPROVED Page 1 of 3 Evanston Zoning Committee of the Plan Commission Minutes MEETING MINUTES ZONING COMMITTEE OF THE PLAN COMMISSION Wednesday, February 20, 2013 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, Room 2403 Members Present: Jim Ford, Richard Shure, Patricia Ledesma, Stuart Opdycke, Seth Freeman, Dave Galloway Members Absent: Kwesi Steele, Scott Peters Staff Present: Melissa Klotz, Dennis Marino Presiding Member: Richard Shure, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM With a quorum present, Chairman Shure called the meeting to order at 7:00pm. 2. MINUTES Approval of November 28, 2012 Zoning Committee of the Plan Commission Meeting Minutes: Commissioner Opdycke motioned for approval of the November 28, 2012 meeting minutes. Commissioner Ford seconded the motion. A voice vote was taken and the minutes were approved. 3. UNFINISHED BUSINESS 4. NEW BUSINESS A) MAP AMENDMENT TO THE ZONING ORDINANCE 13PLND-0010 John Leineweber, property owner, applies for consideration of the proposed map amendment, pursuant to City Code Title 6, Zoning, to rezone 1715 Church Street, 1703 Darrow Avenue, and 1711 Darrow Avenue, PIN 10-13-221-019 & 10-13-221- 018 from the I2 General Industrial District to the MXE Mixed Use Employment District. Zoning Planner Melissa Klotz presented the proposal and explained the implications of the proposed zoning change from I2 to MXE. Commissioner Freeman asked if people can currently legally live at that property, and Ms. Klotz responded no, not according to the I2 District regulations. Commissioner Freeman motioned for approval of the proposed map amendment. Commissioner Ford seconded the motion, which was approved 5-0. 504 of 708 DRAFT NOT APPROVED Page 2 of 3 Evanston Zoning Committee of the Plan Commission Minutes B) MAP AMENDMENT TO THE ZONING ORDINANCE 13PLND-0011 John Leineweber, property owner, and the City of Evanston apply for consideration of the proposed map amendment, pursuant to City Code Title 6, Zoning, to rezone the following properties from the C2 Commercial District to the MXE Mixed Use Employment District: 2153 Ashland Avenue, PIN 10-12-416-006 2143 & 2145 Ashland Avenue, PIN 10-12-416-008 1523 Payne Street, PIN 10-12-416-009 1515 Payne Street, PIN 10-12-416-010 2150 Green Bay Road, PIN 10-12-416-016 & 10-12-416-017 And 2156 Green Bay Road, PIN 10-12-416-011, 10-12-416-012, 10-12-416-018, 10- 12-416-015 Ms. Klotz presented the proposal and explained the implications of the proposed zoning change from C2 to MXE. Commissioner Freeman asked if all of the effected property owners have been notified, and Ms. Klotz explained that the two effected businesses were notified in person, but the two small vacant parcels’ owners had not yet been notified. All property owners effected as well as property owners within 500’ would receive mailed public notices prior to the Plan Commission public hearing, and public notice signs would be placed on each property. Mr. Leineweber added that one of the property owners who currently owns one of the small vacant parcels previously submitted a building permit to the City for a live-work structure, but the plan was denied because residences are not allowed in the C2 District. Commissioner Freeman asked what the drawbacks are to switching from the C2 District to the MXE District, and Ms. Klotz responded that more light industrial uses are allowed in the MXE District, but those light industrial uses are extremely compatible with commercial businesses and residences, so there really is no drawback. Commissioner Opdycke motioned for approval of the map amendments. Commissioner Ford seconded the motion, which was approved 5-0. Commissioner Galloway arrived. 5. DISCUSSION 6. ADJOURNMENT Commissioner Opdycke motioned to adjourn. Commissioner Ford seconded the motion. The meeting adjourned at 7:25pm. 505 of 708 DRAFT NOT APPROVED Page 3 of 3 Evanston Zoning Committee of the Plan Commission Minutes The next meeting of the Zoning Committee of the Plan Commission will be Wednesday, March 6, 2013 at 7:00pm., in room 2403 of the Lorraine H. Morton Civic Center, 2100 Ridge Avenue. Respectfully Submitted, Melissa Klotz Zoning Planner, Community and Economic Development Department 506 of 708 For City Council meeting of June 10, 2013 Item P11 Ordinance 37-O-13 Amending the Zoning Ordinance to rezone 2153, 2143 & 2145 Ashland Avenue, 1515 & 1523 Payne Street, and 2150 & 2156 Green Bay Road from C2 to MXE. For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Wally Bobkiewicz, City Manager Dennis Marino, Manager, Planning and Zoning Division Melissa Klotz, Zoning Planner, Planning and Zoning Division Subject: Ordinance 37-O-13 Amending the Zoning Ordinance to rezone 2153, 2143 & 2145 Ashland Avenue, 1515 & 1523 Payne Street, and 2150 & 2156 Green Bay Road from C2 to MXE. Date: June 4, 2013 Recommended Action The Plan Commission and City staff recommend approval of Ordinance 37-O-13, a map amendment to rezone the properties commonly known as: 2153 Ashland Avenue, PIN 10-12-416-006 2143 & 2145 Ashland Avenue, PIN 10-12-416-008 1523 Payne Street, PIN 10-12-416-009 1515 Payne Street, PIN 10-12-416-010 2150 Green Bay Road, PIN 10-12-416-016 & 10-12-416-017 And 2156 Green Bay Road, PIN 10-12-416-011, 10-12-416-012, 10-12-416-018, 10-12-416-015 from the C2 Commercial District to the MXE Mixed Use Employment District. The proposed map amendment is consistent with the Comprehensive General Plan and the current land use of each property. Staff has discussed the proposed map amendment with the property owners that currently operate businesses on the sites in question. One property owner expressed enthusiasm to the proposed zoning change, one was indifferent, and the last is applicant John Leineweber, who initiated the map amendment. This ordinance was introduced at the May 28, 2013 City Council meeting. Summary Property owner John Leineweber has applied for a map amendment to rezone 2153 Ashland Avenue from the C2 Commercial District to the MXE Mixed Use Employment District. Mr. Leineweber’s property, 2153 Ashland Avenue, is located between Ashland Memorandum 507 of 708 Avenue and Green Bay Road, just north of the alley that parallels Payne Street. Following review of Mr. Leineweber’s application, staff recommends a City-initiated map amendment to rezone the adjoining properties to the south, which are also currently zoned C2. The City-initiated properties are located between Ashland Avenue and Green Bay Road, just north of Payne Street up to the alley that parallels Payne Street. All of the aforementioned properties are adjoined and surrounded by the C2 Commercial District to the north, railroad tracks and then the R3 Two-Family Residential District to the east, and the MXE Mixed Use Employment District to the south and west. The proposed rezoning will link the aforementioned properties with the adjacent MXE District. The applicant requests 2153 Ashland Avenue be rezoned to the MXE Mixed Use Employment District to better fit the uses the site attracts, and City staff recommend the adjacent parcels’ rezoning to better fit the uses currently in place on the site and the general land use of the area. The applicant’s property features live-work units for residents who prefer loft-style living with on-site business or office spaces. Property History The properties in question were zoned commercial since at least the 1960s. Many of the properties, including the applicant’s, were never used as commercial properties and instead featured residences and light industrial uses. Eventually the properties to the west of Ashland Avenue were rezoned to the MUE Transitional Manufacturing Employment District to better fit with the residential and industrial uses, however the properties in question east of Ashland Avenue were not included in that rezoning and remained in the C2 Commercial District. At the time, some of the properties north of the alley featured commercial uses fronting Green Bay Road. Applicant John Leineweber renovated his property at 2153 Ashland Avenue in 2003, which was a legal non-conforming residence, and converted the property into live-work loft spaces. The live-work units feature residential areas on the west side of the property (the house structure) and commercial/office/light industrial spaces on the east side of the property (the warehouse-style structure). The residential portion of the property is currently considered legally nonconforming to the C2 District. The City-initiated map amendment properties all feature non-commercial uses that are light industrial in nature and fit well with the intent of the MXE District. Proposed Rezoning The proposed zoning change is consistent with the goals and objectives of the Comprehensive General Plan, is a better fit for the neighborhood given the adjacent MXE uses, which include a mixture of light industrial, commercial, and residential. The MXE District provides more flexibility for potentially businesses to locate at the applicant’s property, and either continues or improves the use conformity for all of the City-initiated properties south of the alley. The current uses for each property in question are: 2153 Ashland Avenue – (owner John Leineweber) live-work lofts 2143 & 2145 Ashland Avenue, 1523 Payne Street – American Vintage 508 of 708 Home, trade contractor and office uses (compliant in both the C2 and MXE Districts) 1515 Payne Street – vacant lot 2150 Green Bay Road – vacant lot 2156 Green Bay Road – All Fresh Food Products, food Manufacturing and office uses (compliant in both the C2 and MXE Districts) City staff has been in contact with representatives of American Vintage Home and All Fresh Food Products to explain the City-initiated map amendment, and both businesses have no objection to the zoning change. City staff has not been in contact with the owners of the vacant parcels at 1515 Payne Street and 2150 Green Bay Road. 1515 Payne Street, which has a lot width of 35’ and a total square footage of 5,000 square feet, is likely not large enough to support the economic feasibility of a commercial or industrial use. The vacant parcel may be more profitable with the proposed MXE zoning, which would allow a single family residence. 2150 Green Bay Road, which also has a lot width of 35’ but a total square footage of 2,762 square feet, is likely unbuildable in any zoning district. The property owners, as well as all property owners within 500’ of the parcels to be rezoned, were sent public notices of the proposed map amendment, and public notice signs were posted on each property during the public hearing process. Zoning Compliance The proposed map amendment corrects one non-compliance – the FAR at 2153 Ashland Avenue. The amendment does create one new non-compliant setback – the rear yard setback for 2156 Green Bay Road, but the property owner has expressed support for the rezoning. The map amendment creates three non-compliant lot sizes, which is a negligible issue since the lots were platted long ago and will likely never need to change. As a comparison from the current C2 District to the proposed MXE District: C2 MXE Current Site Conditions 2153 Ashland Avenue 2143 & 2145 Ashland, 1523 Payne 1515 Payne Street 2156 Green Bay Road 2150 Green Bay Road Front Yard Setback 5’ 10’ 14.8’ 0’ - 0’ - Street Side Yard Setback 5’ 10’ n/a 0’ - 0’ - Interior Side Yard Setback 5’ 5’ 7’ 2’ - 6’ - Rear Yard Setback 0’ 5’ 5.1’ 45’ - 3’ - 509 of 708 Height 45’ 41’ <41’ (2 stories) <41’ (1 story) - <41’ (2 stories) - Parking depends on use 0 on-site ~ 16 spaces - ~ 8 spaces - Floor Area Ratio 1.0 1.5 1.2 .46 - .69 - Lot Size None 6,000’ 4,387.5’ 14,500’ 5,075’ 16,841’ 2762’ *Current building locations/setbacks are approximated off of aerial views rather than current plats of survey for all properties other than 2153 Ashland Avenue. New non-compliances are shaded. Comprehensive Plan Some goals and objectives from the 2000 Comprehensive Plan that apply to this application include: • Promote the growth and redevelopment of business, commercial, and industrial areas. • Recognize the benefits of mixing residential, commercial, and institutional uses in neighborhoods. • Housing stock should continue to offer buyers and renters a desirable range of choice in terms of style and price. • Maintain a diverse range of business and commercial areas, all of which will be viable locations for business activity. The proposed map amendment will encourage the success of the redeveloped mixed use concept of the live-work units, and should not have any impact on the existing trade contractor and food manufacturing uses. Attachments Proposed Ordinance 37-O-13 Plan Commission Findings Plan Commission Meeting Minutes 03.13.13 Plan Commission Packet 03.13.13 510 of 708 5/14/2013 37-O-13 AN ORDINANCE Amending the Zoning Map to Re-Zone Certain Properties From the C2 District to the MXE District WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt ordinances and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1, et seq.) grants each municipality the power to establish zoning regulations; and WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 1979, as amended, (“the Zoning Ordinance”); and 511 of 708 37-O-13 ~2~ WHEREAS, on March 13, 2013, the Plan Commission held a public hearing, pursuant to proper notice, regarding case no. 13PLND-0011, to consider amendments to the Zoning Map, cited in Section 6-7-2 of the Zoning Ordinance, to place certain properties within the MXE Mixed Use Employment District; and WHEREAS, the Plan Commission received testimony and made findings pursuant to Subsection 6-3-4-6 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of May 28, 2013, the Planning and Development Committee of the City Council considered and adopted the findings and recommendation of the Plan Commission in case no. 13PLND-0011 and recommended City Council approval thereof; and WHEREAS, at its meetings of May 28 and June 10, 2013, the City Council considered and adopted the records and recommendations of the Plan Commission and Planning and Development Committee; and WHEREAS, it is well-settled law that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747) and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124), NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. 512 of 708 37-O-13 ~3~ SECTION 2: The City Council hereby amends the Zoning Map to remove those properties with the addresses and PINs listed in Exhibit A and identified in Exhibit B, both attached hereto and incorporated herein by reference, from the C2 Commercial District and place them within the MXE Mixed Use Employment District. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 6: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 513 of 708 37-O-13 ~4~ EXHIBIT A Addresses and PINs of Properties Removed from the C2 District and Placed Within the MXE Mixed Use Employment District 2143-2145 Ashland Avenue PIN 10-12-416-008-0000 2153 Ashland Avenue PIN 10-12-416-006-0000 1515 Payne Street PIN 10-12-416-010-0000 1523 Payne Street PIN 10-12-416-009-0000 2150 Green Bay Road PIN 10-12-416-016-0000 10-12-416-017-0000 2156 Green Bay Road PIN 10-12-416-011-0000 10-12-416-012-0000 10-12-416-015-0000 10-12-416-018-0000 514 of 708 37-O-13 ~5~ EXHIBIT B Map of Properties Removed from the C2 District and Placed Within the MXE Mixed Use Employment District 515 of 708 516 of 708 FF II NN DD II NN GG SS FOR STANDARDS OF AA MM EE NN DD MM EE NN TT SS In the case of after conducting a public hearing on March 13, 2013, the Plan Commission makes the following findings of fact, based upon the standards for amendments to the Zoning Ordinance specified in Section 6-3-4-6 of the City Code: Standard Finding ___x__Met _____Not Met (A) Whether the proposed amendment is consistent with the goals, objectives, and policies of the Comprehensive General Plan, as adopted and amended from time to time by the City Council. Specifically: A 6-0 ___x__Met _____Not Met (B) Whether the proposed amendment is compatible with the overall character of existing development in the immediate vicinity of the subject property. Specifically: A 6-0 ___x__Met _____Not Met (C) Whether the proposed amendment will have an adverse effect on the value of adjacent properties. Specifically: A 6-0 ___x__Met _____Not Met (D) The adequacy of public facilities and services. . Specifically: A 6-0 Case: 13PLND-0011 Address or Location: 2153, 2143 & 2145 Ashland Avenue, 1515 & 1523 Payne Street, and 2150 & 2156 Green Bay Road Petitioner: John Leineweber (2153 Ashland Avenue), City-initiated (others) Proposed Amendment: Map amendment to rezone the proposed properties from the C2 Commercial District to the MXE Mixed Use Employment District 517 of 708 and, based upon these findings, and upon a vote of __6__ in favor & __0__ against recommends to the City Council __x__ approval _____ approval with modifications specifically: ____ denial of the proposed amendment. __________________________________________ Date: _____________ Scott Peters Plan Commission Chairman Attending: Vote: Aye No __x__ Lenny Asaro _x_ ___ __x__ Seth Freeman _x_ ___ _____ Barbara Putta ___ ___ __x__ Kwesi Steele _x_ ___ _____ Jim Ford ___ ___ __x__ Scott Peters _x_ ___ __x__ Richard Shure _x_ ___ __x__ Patricia Ledesma _x_ ___ 518 of 708 APPROVED Page 1 of 3 Plan Commission Minutes MEETING MINUTES PLAN COMMISSION Wednesday, March 13, 2013 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Seth Freeman, Patricia Ledesma, Scott Peters (Chair), David Galloway (Associate), Richard Shure, Stuart Opdycke (Associate), Lenny Asaro Members Absent: Barbara Putta, Jim Ford, Kwesi Steele Staff Present: Melissa Klotz, Dennis Marino, Ken Cox Presiding Member: Scott Peters, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM With a quorum present, Chairman Peters called the meeting to order at 7:03 P.M. 2. APPROVAL OF DECEMBER 12, 2012 MEETING MINUTES Commissioner Ledesma motioned for approval of the December 12, 2012 meeting minutes. Commissioner Freeman seconded the motion. A voice vote was taken and the minutes were approved 7-0. 3. ZONING MAP AMENDMENT 13PLND-0010 Consideration of map amendment, pursuant to City Code Title 6, Zoning, to rezone 1715 Church Street, 1703 Darrow Avenue, and 1711 Darrow Avenue from the I2 General Industrial District to the MXE Mixed Use Employment District. Melissa Klotz, Zoning Planner, explained the proposed rezoning, and applicant John Leineweber elaborated on the reasons for the map amendment application. Commissioner Freeman motioned for approval of the map amendment, and was seconded by Commissioner Ledesma. The motion was approved 5-0. Commissioner Steele arrived at 7:10 P.M. 4. ZONING MAP AMENDMENT 13PLND-0011 Consideration of the proposed map amendment, pursuant to City Code Title 6, Zoning, to rezone 2153, 2143 & 2145 Ashland Avenue, 1515 & 1523 Payne Street, and 2150 & 2156 Green Bay Road, from the C2 Commercial District to the MXE Mixed Use Employment District. 519 of 708 APPROVED Page 2 of 3 Plan Commission Minutes Ms. Klotz explained the proposed rezoning, and noted that the proposed rezoning for 2153 Ashland Avenue was brought forward through a map amendment application made by the current property owner, John Leineweber, while the remaining properties of discussion are a City-initiated map amendment. All of the properties in question are proposing a change to the MXE District. Mr. Leineweber elaborated on the reasons for the map amendment application. Chairman Peters asked how the property values will be affected and Mr. Leineweber responded that the taxes will adjust, thereby increasing the value to the property owners. Chairman Peters asked if there are adequate public services for the uses listed in the MXE District. Dennis Marino, Manager of Planning and Zoning, responded that yes, the streets are in good condition, there is a bike path nearby, and there is adequate sewer and water service. Commissioner Freeman motioned for approval of the map amendment, and was seconded by Commissioner Ledesma. The motion was approved 6-0. 5. ZONING TEXT AMENDMENT 13PLND-0014 Consideration of the proposed text amendment, pursuant to City Code §6-18-3, Definitions, to discuss increasing the allowed production limit for Micro-Distilleries. Ms. Klotz explained the proposal. Ken Cox, Corporation Council, noted that the State of Illinois signed the new regulations into law today. Commissioner Opdycke asked what changes Few Spirits expects with the increased production levels, and Brooke of Few Spirits noted a second shift would be added to double production, and eventually a second location in Evanston may be added. Commissioner Opdycke asked if there have been any neighbor complaints against the business and City staff responded there has not. Commissioner Freeman motioned to approve the text amendment, and was seconded by Commissioner Ledesma. The motion was approved 6-0. 6. OTHER BUSINESS Commissioner Freeman nominated Commissioner Shure as Vice Chair to the Plan Commission. Commissioner Shure was approved as Vice Chair 8-0. 7. ADJOURNMENT Commissioner Freeman motioned for adjournment. Commissioner Shure seconded the motion. The meeting adjourned at 7:33 P.M. Respectfully Submitted, 520 of 708 APPROVED Page 3 of 3 Plan Commission Minutes Melissa Klotz Zoning Planner, Community and Economic Development Department The next regular Plan Commission meeting is scheduled for WEDNESDAY, APRIL 10, 2013 at 7:00PM in COUNCIL CHAMBERS of the Lorraine H. Morton Civic Center. 521 of 708 522 of 708 523 of 708 524 of 708 525 of 708 526 of 708 527 of 708 528 of 708 529 of 708 530 of 708 531 of 708 532 of 708 533 of 708 534 of 708 535 of 708 536 of 708 537 of 708 538 of 708 539 of 708 540 of 708 541 of 708 542 of 708 543 of 708 544 of 708 545 of 708 546 of 708 547 of 708 548 of 708 549 of 708 550 of 708 551 of 708 552 of 708 553 of 708 554 of 708 For City Council meeting of June 10, 2013 Item P12 Ordinance 53-O-13 Application for Special Use for a Resale Establishment at 1104 Davis Street For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Wally Bobkiewicz, City Manager Dennis Marino, Manager, Planning and Zoning Division Susan Guderley, Neighborhood Planner, Planning and Zoning Division Subject: Ordinance 53-O-13 Granting a Special Use for a Resale Establishment at 1104 Davis Street Date: June 4, 2013 Recommended Action The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 53-O- 13 granting a special use permit for a Resale Establishment for office furniture at 1104 Davis Street called Not Fade Away. The applicant has complied with all zoning requirements and meets all of the standards of a Special Use in this District. The applicant currently owns an office furniture liquidation and wholesale business in Niles, Illinois. This ordinance was introduced at the May 28, 2013 City Council meeting. Summary The subject property is developed with a 3-story, mixed used building (nine ground floor commercial storefronts, with sixteen, multi-family residential units above). The applicant is a lessee of one storefront from which he proposes to operate a used office furniture store, named Not Fade Away. The storefront space proposed for this resale establishment is approximately 600 square feet in size. Ingress and egress for all uses (employees, customers, and all deliveries) will be via an entrance fronting Davis Street. Although there is a rear door to the commercial space, it leads to a gangway shared by an adjacent multi-family building to the south which is secured by locked fencing at both ends. The applicant states that he owns and operates another used furniture business, Whole Cubes, in Niles, Illinois. That operation includes both office furniture liquidations and wholesale distribution to office furniture dealers, who then retail the inventories. The majority of the used furniture acquired through liquidation is sold in-bulk to dealers. Yet, most liquidation also results in some items that are not in large quantities and which cannot be sold wholesale. Since 2010, the applicant has donated these items to community and not-for-profit organizations. However, the business still results in more Memorandum 555 of 708 product than can be donated or warehoused. Most of these items are smaller pieces of office furniture – side tables, chairs, and file cabinets. Rather than send reusable items to landfills, the applicant proposes to sell them from the Davis Street storefront and to donate the net proceeds (revenues minus operating expenses of rent, utilities and insurance) to Evanston community and social service organizations. The applicant plans to ultimately staff the store entirely by volunteers. However, until that plan can be fully implemented, the applicant’s other business will donate an employee’s time to fill in, as needed. The subject property is situated at the western edge of downtown Evanston’s Davis Street business corridor, on the southwest corner of its intersection with Oak Avenue. The subject property is zoned D4 as is the property immediately to the north across Davis Street, the site of the main Evanston Post Office. To the east, between Oak and Maple Avenues, business properties on both the north and south sides of Davis are zoned D2, Downtown Retail Core. This area contains a diverse mix of retail sales, professional services and restaurants. Properties immediately south and west of the subject property are zoned R6 General Residential and developed with multi-family residential buildings. The nearest business selling previously owned items is a used book store about 1,000 feet to the east. However, used book stores are specifically excluded from consideration under the definition of resale establishment in the Zoning Ordinance. Inventory will be delivered to the subject location twice weekly, on weekdays between the hours of 7-9:00 a.m. Temporary parking for deliveries can be found either in an alley to the west or along Oak Street to the east, with items hand-trucked to the Davis Street entrance. Because of their smaller size, it is expected that items sold will also leave the store via the Davis Street entrance and carried by customers to their vehicles. The store will not offer delivery from this location. Like other commercial uses in the multi-tenant building, there is no available off-street parking for customers or employees associated with 1104 Davis Street. However, there is a substantial amount of on-street parking within one block radius along Davis and both metered and non-metered, 2-hour, on-street parking along Oak Avenue. The subject property is also within a 3-block walk of both the CTA and Metra stations, as well as multiple downtown parking garages and surface lots. Neighborhood Benefit This special use will fill a now vacant storefront space with a compatible use and will not result in any negative cumulative impacts. Comprehensive Plan The proposed use is consistent with the Comprehensive General Plan’s Goal policy to promote a mixed-use central business district that is attractive, convenient and economically vibrant. The Comprehensive Plan specifically includes: Objective: Implement strategies that enhance the economic vitality of Downtown Evanston. 556 of 708 Policy/Action: Support efforts to improve the variety of retail businesses in the Downtown to strengthen it as a regional shopping center; Legislative History April 23, 2013: By a vote of 6-0, the Zoning Board of Appeals voted to recommend approval of this request with the following conditions: 1) The special use is limited to furniture and furnishings. 2) Hours of operation are limited to 7am – 10pm, 7 days a week. This ordinance was introduced at the May 28, 2013 City Council meeting. Attachments Proposed Ordinance 53-O-13 April 23, 2013 ZBA Meeting Minutes ZBA Findings Staff memo to the ZBA ZBA Application Packet 557 of 708 5/8/2013 53-O-13 AN ORDINANCE Granting a Special Use Permit for a Resale Establishment Located at 1104 Davis Street in the D4 Downtown Transition Zoning District WHEREAS, the Zoning Board of Appeals (“ZBA”) met on April 23, 2013, pursuant to proper notice, to consider case no. 13ZMJV-0021, an application by Joel Stein (the “Applicant”), lessee of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 1104 Davis Street (the “Subject Property”) and located in the D4 Downtown Transition Zoning District, for a Special Use Permit to establish, pursuant to Subsection 6-11-5-3 of Title 6 of the Evanston City Code, 2012, as amended (the “Zoning Ordinance”), a Resale Establishment on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and findings that the application for a Resale Establishment met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of May 28, 2013, the City Council’s Planning and Development Committee (“P&D Committee”) considered and adopted the ZBA’s record and findings, and recommended City Council approval thereof; and WHEREAS, at its meetings of May 28 and June 10, 2013, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, 558 of 708 53-O-13 ~2~ NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for a Resale Establishment applied for in case no. 13ZMJV-0021. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. B. Hours of Operation: The Applicant shall not operate the Resale Establishment authorized hereby between the hours of 10:00 p.m. and 7:00 a.m. on any day. C Furniture Only: The Applicant shall sell only furniture and furnishings in the Resale Establishment authorized by the terms of this ordinance. D. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: All ordinances or parts of ordinances in conflict herewith are hereby repealed. 559 of 708 53-O-13 ~3~ SECTION 6: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 7: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 560 of 708 53-O-13 ~4~ EXHIBIT A Legal Description LOTS 5 AND 6 IN BLOCK 61 IN EVANSTON, ILL, SECTION 13, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE MAPS THEREOF, RECORDED JULY 27, 1854, IN BOOK 85 OF MAPS, PAGE 42, IN COOK COUNTY, ILLINOIS. PIN: 11-18-308-021-0000 COMMONLY KNOWN AS: 1104 Davis Street, Evanston, Illinois. 561 of 708 APPROVED Page 1 of 5 Zoning Board of Appeals MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, April 23, 2013 7:30 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Andrew Gallimore, Matt Rodgers, Lori Summers, Beth McLennan, Scott Gingold, Clara Wineberg Members Absent: Mary Beth Berns Staff Present: Melissa Klotz, Susan Guderley, Dennis Marino, Ken Cox Presiding Member: Lori Summers Declaration of Quorum With a quorum present, Chairman Summers called the meeting to order at 7:35pm. Unfinished Business 1622 Forest Place ZBA 13ZMJV-0017 Patriot Park LLC, property owner, applies for a special use for a bed and breakfast establishment at 1622 Forest Place. 1622 Forest Place is located in the R1 Single Family Residential District, which requires a special use permit for a bed and breakfast establishment to operate (Zoning Code Section 6-8-2-4). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Tom O’Brien commented that 2 bed and breakfast establishments in such close proximity to each other are too many, and wondered if such approval would set a precedent for more. Chairman Summers noted that the Plan Commission recommended a minimum 900’ distance requirement between such establishments but the regulation was not approved by City Council. Chairman Summers asked for clarification on the floorplan regarding the unlabeled bedrooms on the third floor. Mr. Scoot explained the bedrooms will be utilized as living space for the B&B manager. Mr. Scott noted the immediate neighbors have not commented in opposition to the proposal, and Mr. Gingold added that they have also not commented in favor. Ms. Cooper noted the economic benefit of having another B&B in Evanston will be minimal since only 5 bedrooms will be available for use. She asked if stronger noise regulations should be implemented than the City’s noise ordinance since B&Bs may have outdoor events often but are surrounded by residences. She then cited examples for large homes in the area that have recently sold after a few days or weeks on the market. Mr. Gingold asked if an incremental economic benefit study was done, and Mr. Scott explained that such a study was not done, however it is the intent of the B&B for guests frequent Evanston shops and restaurants. The Zoning Board entered into Deliberations: Mr. Rodgers felt the commercialization was not a big issue, but was concerned with the close proximity to the other B&B, and noted that the amount of money being invested in the property 562 of 708 APPROVED Page 2 of 5 Zoning Board of Appeals may push the home into a higher price point where it could not revert back to a single family residence. Mr. Gingold noted that according to the minutes from the 300 Church Street B&B public hearing, Mr. Scott stated there was no plan for more B&Bs in the area. Mr. Gingold felt the B&B ordinance was created for existing homeowners to utilize their homes, not for a corporation to purchase a property to run as a business. He added there will be a negative cumulative effect, and many of the Standards are not met. Ms. Wineberg agreed, and added that the use would diminish the characteristics of the neighborhood. Ms. McLennan disagreed. She explained that she lived in resort communities with many nice B&Bs. She applauded the intense renovations and adaptive reuse the applicants intend. She noted that the house, as a $8-9 million dollar property without beach access, will likely be priced out of the single family residence range, but the work needs to be done to it either way. Mr. Gallimore added hotels and B&Bs in Evanston are lacking. This is a large lot so much of the noise will be mitigated and not have the same issues as current illegal rentals that are on small lots. Chairman Summers noted that parking is not an issue at this property and the coach house is not an issue, but there may be a negative cumulative effect, and the proposal may not keep with the intent of the Comprehensive Pan since it isn’t specifically addressed in the Comprehensive Plan. Mr. Gingold explained that he has no problem with B&Bs but it was not the intent of the Zoning Ordinance for corporations to establish multiple B&Bs as businesses. A financier with 99% ownership with a manager owning 1% is not the intent of the ordinance. Ms. Wineberg added the intent of the Zoning Ordinance is not to create a resort area along the lakefront. The Standards were then addressed: 1) Yes 2) No – Scott, Clara, Lori Yes – Beth, Matt, Andrew 3) No – Scott, Clara, Matt, Lori Yes – Andrew, Beth 4) Yes – Lori, Beth, Math, Andrew No – Scott, Clara 5) Yes – but require commercial garbage pick up 6) Yes 7) Yes 8) Yes 9) Yes Mr. Rodgers motioned to recommend approval with the following conditions: 1) No full kitchen on the third floor. 2) Commercial garbage pickup is required. 3) The coach house shall have a minimum 1 year lease and not be part of the B&B. 4) The project be in substantial compliance with the documents and testimony on record. Ms. McLennan seconded the motion, which was denied 2-4 with members McLennan and Gallimore voting in favor and members Wineberg, Gingold, Summers, and Rodgers voting opposed. 563 of 708 APPROVED Page 3 of 5 Zoning Board of Appeals New Business 623 – 627 ½ Howard Street ZBA 13ZMJV-0022 Douglas Lasch, architect, applies for major zoning relief to eliminate 8 required off-street parking spaces for a Type 1 Restaurant. The applicant requests to eliminate 8 required off-street parking spaces for a total of zero off-street parking spaces (Zoning Code Section 6-16-3-5). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Mr. Rodgers noted that he lives within 500’ of the subject property but his judgment would not be affected by the proximity of his residence. Applicant Douglas Lasch explained the proposal: • The project includes a gut rehab of the entire property, including the addition of an outdoor courtyard and seating area. The garage would be turned in to a micro-brewery. • The garage will have the same appearance from the alley side, although only one garage door will be functional. • Staff could park in nearby City lot, take public transportation, or possibly at Sherwin Williams lot. • Looked at options that would not eliminate the garage parking, but there wasn’t a feasible plan. • Valet parking for patrons will be available if the restaurant is busy enough to warrant it. • Currently working on parking lease with Sherwin Williams to lease parking spaces in their lot. Mr. Rodgers noted that there is currently a proposal in review for the residential area just north of the proposed restaurant to make street parking available only to Evanston residents between 6pm and 6am. Mr. Lasch noted the hardship is that there is not enough space available in the building to operate the restaurant and micro-brewery without utilizing the garage area, and the business cannot be successful without the micro-brewery. Dennis Marino, Manager, Planning & Zoning, noted the City lot is on Howard Street and Chicago Avenue and is historically underutilized. Valet parking could utilize that lot as well. Chairman Summers asked how many parking spaces are available at the Sherwin Williams site, and Mr. Lasch responded that there are more than 10 spaces available. Alderman Ann Rainey explained that within the 600 and 700 blocks of Howard Street, on both sides of the street, there are 6 large parking lots that are virtually empty from 7am – 2am, and are available for valet leases for a total of more than 100 available parking spaces. The Zoning Board entered into Deliberations: Chairman Summers noted that a parking lease should be required for staff parking, as well as some customer parking during peak times. Mr. Gingold added that a condition should be added so that staff cannot utilize the street parking. The Zoning Board members found all Standards to be met. Mr. Gingold motioned to recommend approval of the parking variance with the following conditions: 564 of 708 APPROVED Page 4 of 5 Zoning Board of Appeals 1) Staff may not park on the street. 2) 8 off-street parking spaces within the vicinity of the proposed restaurant must be leased. 3) Valet parking must be available during peak business hours. 4) The proposal must be within substantial compliance with the documents and testimony on record. The motion was seconded by Ms. McLennan and approved 6-0. 1404 – 1406 Greenleaf Street ZBA 13ZMJV-0020 Russell and Paula Wagner, property owners, apply for major zoning relief to replace an existing detached garage with a larger detached garage. The applicants request a separation between the principal structure and accessory structure (detached garage) of 4.1’ where 10’ is required (Zoning Code Section 6-4-6-2-C). The Zoning Board of Appeals is the determining body for this case. Applicants Russell and Paula Wagner explained the project: • Current garage is dilapidated and too small to fit a car • Current garage is below grade so it floods • Intend to replace with a solid brick garage to address fire rating concerns • Has support from immediate neighbors • Space above the garage will be used for storage for the on-site business Ms. Klotz explained the rental house is nonconforming and does not affect the garage use. Ms. Klotz also noted because of the B Zoning District, the property is analyzed with FAR, which is compliant at .49 with the proposed garage. The Zoning Board entered into Deliberations: The Zoning Board found the Standards to be met. Mr. Rodgers motioned for approval with the following conditions: 1) The garage must be constructed with a 1 hour separation fire rated wall where it is adjacent to the rental house. 2) The project must be within substantial compliance of the documents and testimony on record. Ms. McLennan seconded the motion, which was approved 6-0. 1104 Davis Street ZBA 13ZMJV-0021 Joel Stein, lessee applies for a special use for a Resale Establishment at 1104 Davis Street. 1104 Davis Street is located in the D4 Downtown Transition District, which requires a special use permit for Resale Establishments to operate (Zoning Code Section 6-11-5-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Applicant Joel Stein explained the proposal: • Sell surplus small office furniture that is left over from large wholesale business. • Plans to give away all proceeds but will not technically be a non-profit establishment. • Will restock a few times a week as needed with a small van. • Will look like a retail shop, not a warehouse. • Hours of operation 10am-5pm Monday-Friday and possibly 11am-4pm on Saturdays. The Zoning Board entered into Deliberations: The Zoning Board found the Standards to be met. Mr. Rodgers motioned to recommend approval with the following conditions: 565 of 708 APPROVED Page 5 of 5 Zoning Board of Appeals 1) The special use is limited to furniture and furnishings. 2) Hours of operation limited to 7am-10pm, 7 days a week. Mr. Gingold seconded the motion, which was approved 6-0. The meeting adjourned at 10:10pm. This meeting was recorded by audio and video and is available at the Community and Economic Development Department, 2100 Ridge Avenue, Evanston. Respectfully Submitted, Melissa Klotz Zoning Planner, Community and Economic Development Department 566 of 708 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on April 23, 2013, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearing, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 6-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 6-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 6-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 6-0 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 6-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 6-0 Case Number: 13ZMJV-0021 Address or Location: 1104 Davis Street Applicant: Joel Stein Proposed Special Use: Resale Establishment – Not Fade Away Office Furniture 567 of 708 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 6-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 6-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 6-0 and, based upon these findings, and upon a vote __6__ in favor & __0__ against Recommends to the City Council _____ approval without conditions __x__ approval with conditions specifically: 1) The special use is limited to furniture and furnishings. 2) Hours of operation are limited to 7am – 10pm, 7 days a week. _____ denial of the proposed special use. __________________________________________ Date: _____________ Lori Summers Zoning Board of Appeals Chair Attending: Vote: Aye No _______ Mary Beth Berns _____ ____ ___X___ Clara Wineberg __X__ ____ ___X___ Scott Gingold __X__ ____ ___X___ Beth McLennan __X__ ____ ___X___ Matt Rodgers __X__ ____ ___X___ Lori Summers __X__ ____ ___X___ Andrew Gallimore __X__ ____ 568 of 708 To: Members of the Zoning Board of Appeals From: Dennis Marino, Manager, Zoning and Planning Division Susan Guderley, Neighborhood Planner Subject: 1104 Davis Street, 13ZMJV-0021 ZBA Recommending Body; City Council Determining Body Date: April 23, 2013 Notice – Published in the April 4, 2013 Evanston Review Joel Stein, lessee, applies for a special use for a Resale Establishment at 1104 Davis Street. 1104 Davis Street is located in the D4 Downtown Transition District, which requires a special use permit for Resale Establishments to operate (Zoning Code Section 6-11-5-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Recommendation Staff recommends the Zoning Board of Appeals provide a recommendation of approval to the City Council for a special use permit to operate a resale establishment, as described by the application and supporting testimony. SPAARC also voted unanimously (7-0) to recommend approval of this project. Although the proposed use clearly falls within the definition of a resale establishment it will function more as an outlet store, selling only merchandise from the owner’s other business. It will not permit the drop-off of used goods by others. There are no other resale establishments within the general area and, as proposed, there will be little discernible difference between the operation of this business from others in the same building, including hours of operation, the handling of deliveries or employee and customer access. Site/Proposal Background The subject property is developed with a 3-story, mixed used building (nine ground floor commercial storefronts, with sixteen, multi-family residential units above). The applicant is a lessee of one storefront from which he proposes to operate a used office furniture store, named Not Fade Away. The applicant states that he owns and operates another used furniture business, Whole Cubes, in Niles, Illinois. That operation includes both office furniture liquidations and wholesale distribution to office furniture dealers, who then retail the inventories. The majority of the used furniture acquired through liquidation is sold in-bulk to dealers. Yet, most liquidations also result in some items that are not in large quantities and which Memorandum 569 of 708 cannot be sold wholesale. Since 2010, the applicant has donated these items to community and not-for-profit organizations. However, the business still results in more product than can be donated or warehoused. Most of these items are smaller pieces of office furniture – side tables, chairs, and file cabinets. Rather than discard and landfill reusable items, the applicant proposes to sell them from the Davis Street storefront and to donate the net proceeds (revenues minus operating expenses of rent, utilities and insurance) to Evanston community and social service organizations. The applicant plans to ultimately staff the store entirely by volunteers. However, until that plan can be fully realized, he states that his other business will donate an employee’s time to fill in, as needed. The subject property is situated at the western edge of the downtown Evanston’s Davis Street business corridor, on the southwest corner of its intersection with Oak Avenue. The subject property is zoned D4 as is the property immediately to the north across Davis Street, the site of the main Evanston Post Office. To the east, between Oak and Maple Avenues, business properties on both the north and south sides of Davis are zoned D2, Downtown Retail Core. This area contains a diverse mix of retail sales (e.g. bakery, hardware, stereo equipment, hobby shop), professional services (e.g. eye wear, insurance, recording studio) and restaurants. Properties immediately south and west of the subject property are zoned R6 General Residential and developed with multi-family residential buildings. The nearest business selling previously owned items is a used book store about 1,000 feet to the east. However, used book stores are specifically excluded from consideration under the definition of resale establishment in the Zoning Ordinance. The proposed use is consistent with the Comprehensive General Plan’s Goal policy to “Support efforts to improve the variety of retail businesses in the Downtown to strengthen it as a regional shopping center..” in order to provide attractions both for those already in the area as well as those thinking about coming to Downtown Evanston. The storefront space proposed for this resale establishment is approximately 600 square feet in size. Ingress and egress for all uses (employees, customers and all deliveries) will be obtained via an entrance onto Davis Street. Although there is a rear door to the commercial space, it leads to a gangway shared by an adjacent multi-family building to the south which is secured by locked fencing at both ends. The applicant proposes to deliver inventory to the subject location twice weekly, on weekdays between the hours of 7-9:00 a.m. Temporary parking for deliveries can be found either in an alley to the west or along Oak Street to the east, with items hand trucked to the Davis Street entrance. Staff observed this same method being used by existing businesses. Because of their smaller size, it is expected that items sold will also leave the store via the Davis Street entrance and carried by customers to their vehicles. The store will not offer delivery from this location. . There is no off-street parking associated with1104 Davis Street. However, within a one block radius there is 2-hour, metered, on-street parking along Davis and both metered and non-metered, 2-hour, on-street parking along Oak Avenue. The subject property is also within a 3-block walk of both the CTA and Metra stations. 570 of 708 Ordinances Identified for Requested Relief: 6-8-2-4: SPECIAL USES: The following uses may be allowed in the D4 District, subject to the provisions set forth in section 6-3-5, “Special Uses,” of this title: Resale establishments (among others listed) Site Plan and Appearance Review Committee (SPAARC) Discussion and Recommendation: Committee members found that the proposed resale establishment, used office furniture store appears to be compatible with the nearby properties. Recommendation: unanimous approval. Special Use Standards: For the ZBA to recommend that City Council grant a special use, the ZBA must find that the proposed special use: a) is one of the listed special uses for the zoning district in which the property lies; b) complies with the purposes and policies of the Comprehensive General Plan and the Zoning Ordinance; c) does not cause a negative cumulative effect in combination with existing special uses or as a category of land use; d does not interfere with or diminish the value of property in the neighborhood; e) is adequately served by public facilities and services; f) does not cause undue traffic congestion; g) preserves significant historical and architectural resources; h) preserves significant natural and environmental resources; and i) complies with all other applicable regulations. Attachments Special Use Application – Submitted March 27, 2013 Zoning Analysis Plat of Survey – May 21, 2003 Interior Storefront Plan Aerial View of Property Zoning Map SPAARC Meeting Minutes – April 10, 2013 571 of 708 572 of 708 573 of 708 574 of 708 575 of 708 576 of 708 577 of 708 578 of 708 579 of 708 580 of 708 581 of 708 582 of 708 583 of 708 Aerial View - 1104 DavisDISCLAIMER: This map and data are provided as-in without warranties of any kind.See www.cityofevanston.org/mapdisclaimers.html for more informationScale 1:2,874Made with Evanston's GISPrinted: Apr 18, 2013 4:29:03 PM584 of 708 Current Zoning - 1104 DavisDISCLAIMER: This map and data are provided as-in without warranties of any kind.See www.cityofevanston.org/mapdisclaimers.html for more informationScale 1:2,874Made with Evanston's GISPrinted: Apr 18, 2013 4:26:10 PM585 of 708 APPROVED SITE PLAN AND APPEARANCE REVIEW COMMITTEE (SPAARC) MINUTES April 10, 2013 Members Present: P. D’Agostino, I. Eckersberg, W. Hallen, M. Klotz, D. Marino, M. Rons, C. Ruiz Staff Present: E. Golden, B. Newman Presiding Member: W. Hallen A quorum being present, Chair Hallen called the meeting to order at 2:33 p.m. New Business: 1) 1623 Howard Street Recommendation to ZBA Request for major zoning relief to eliminate 8 required off-street parking spaces for a Type 1 Restaurant, for a total of zero off-street parking spaces. APPLICATION PRESENTED BY: Douglas Lasch Architect GENERAL DISCUSSION: Mr. Lasch presented plans for the proposed micro brewery to be placed in the garage area. The following issues were discussed: • Possible parking: o In Sherwin Williams’ lot o In public parking at Howard and Chicago (possibly lease spaces) • Parking is light in the area of the proposed restaurant • Micro brewery to be in rear of restaurant in area that is currently the garage • Propose to be open for lunch and dinner • Bus and El lines nearby; owner expects customers to walk, take train, bus and bicycle to restaurant as well as drive • Mr. Marino commented that it is good to have off-street parking spaces for employees Mr. Marino moved to recommend approval, seconded by Mr. D’Agostino. The Committee voted unanimously 7-0 to recommend approval of the zoning relief to the ZBA. 2) 1104 Davis Street Recommendation to ZBA Application for a special use for a Resale Establishment for gently used office furniture. APPLICATION PRESENTED BY: Joel Stein Business Owner GENERAL DISCUSSION: Mr. Stein explained that he has a surplus of used office equipment that he would like to sell at at the 600 sq. ft. shop at 1104 Davis St. The following issues were discussed: • Business to be called “Not Fade Away” SPAARC Meeting Notes – April 10, 2013 Page 1 of 4 586 of 708 • Mr. Stein liquidates used office furniture by the trailer-load nationally and has a surplus of odds and ends • He donates as much as he can and is connected to Little Village but still has more to liquidate • Expects to sell desks, etc. to NWU students and faculty • Wanted to set up business as non-profit but it is cheaper to just give his profits away and he proposes to donate the proceeds to Evanston community organizations • Employees will donate their time to work in the shop • Chair Hallen said it is a good idea and an extraordinary use for that store front • Mr. Marino agreed • Hours: Monday through Saturday with perhaps one later night a week • Loading is to be done a couple of times a week before business hours and would include 5- 6 pieces per load. The only access is in front of the store. • Mr. Stein said the furniture would be displayed nicely and not piled on top of each other with perhaps plants and lamps on the desks. • Mr. Stein expects to open the store May 1, 2013. Mr. Marino moved to recommend approval, seconded by Mr. Ruiz. The Committee voted unanimously 7-0 to recommend approval of the special use to the ZBA. 3) 1601 Sherman Avenue Recommendation to P&D Application for a new sidewalk café at World of Beer. APPLICATION PRESENTED BY: Ted Mavrakis Building/Business Owner GENERAL DISCUSSION: Mr. Mavrakis presented a diagram of the sidewalk café area. The following issues were discussed: • The plans have been approved by the Public Works Dept. • There are no trees on the sidewalk in the area of the proposed sidewalk café • The area will be distinguished and open to windowed doors on the Orrington side • First time sidewalk café applications require City Council approval Mr. Marino moved to recommend approval, seconded by Mr. D’Agostino. The Committee voted unanimously 7-0 to recommend approval of the sidewalk café to the P&D Committee. 4) 1639 Orrington Avenue Recommendation to P&D Application for a new sidewalk café at JT’s Bar and Grill.. APPLICATION PRESENTED BY: Sherrie Vidinich Business Owner GENERAL DISCUSSION: Ms. Vidinich presented a diagram of the sidewalk café area. The following issues were discussed: • The plans have been approved by the Public Works Dept. SPAARC Meeting Notes – April 10, 2013 Page 2 of 4 587 of 708 • Propose 10 – 15 seats in the sidewalk café area • The area will be distinguished and opened to windowed doors • First time sidewalk café application will require City Council approval Mr. Marino moved to recommend approval, seconded by Mr. Ruiz. The Committee voted unanimously 7-0 to recommend approval of the sidewalk café to the P&D Committee. 5) 535 Chicago Avenue Recommendation to Sign Board Request for sign variances for a freestanding sign APPLICATION PRESENTED BY: Walter Hallen GENERAL DISCUSSION: The Courts of Evanston Townhome Association has requested a freestanding sign. The following issues were discussed: • The Association is requesting 2 signs because they say the townhouses are hard to find • Propose to put a free standing sign on the corner of Chicago and Main and one at the opposite end of the townhomes • The Sign Board denied their last request so they are re-submitting and will be present at the next Sign Board meeting to explain why the signs are needed • Addresses are cast into man-made stone and 5” – 6” high • Mr. Marino said the addresses may be hard to see from a moving vehicle • Mr. Hallen explained that a variance is required for the free standing sign because the building is not set back 30’ from the property line. He noted that the proposed sign will not cause a safety hazard Mr. Marino moved to recommend approval, seconded by Mr. D’Agostino. The Committee voted unanimously 7-0 to recommend approval of the variances to the Sign Board. 6) 2420 Main Street Recommendation to Sign Board Request for sign variances for wall signs and the number of signs for Food 4 Less Fuel Station APPLICATION PRESENTED BY: Walter Hallen GENERAL DISCUSSION: Kap Sum Properties LLC has requested sign variances for wall signs and the number of signs for Food 4 Less Fuel Station. The following issues were discussed: • The fuel station is on an out lot facing stores that are facing Main St. • Parking east of the bank on the north end of the lot is being removed but a greater number of parking spaces will be provided on the west end of the site • Proposed signs: o One sign displaying the price of the gas and its size is state-decreed o One free standing sign at the NE corner of the property, which conforms to sign regulations o Classic non-conforming signs on the canopy above the maximum allowed 15.5’; the purpose of which is for trucks to fit under the canopy SPAARC Meeting Notes – April 10, 2013 Page 3 of 4 588 of 708 • Mr. Hallen does not believe the lot is over-signed; there is a vending machine outside the kiosk • Canopy will not obstruct the view of the wall signs on the stores facing Main St. Mr. Marino moved to recommend approval, seconded by Mr. D’Agostino. The Committee voted unanimously 7-0 to recommend approval of the variances to the Sign Board. Other Business: APPROVAL OF MEETING NOTES FROM: April 3, 2013 Mr. Marino moved approval of the minutes of the 4/3/13 SPAARC meeting, seconded by Mr. D’Agostino. The Committee voted unanimously 7-0 to approve the minutes of the 4/3/13 SPAARC meeting. The meeting adjourned at 3:04 p.m. The next regular SPAARC meeting is scheduled for WEDNESDAY, April 17, 2013, at 2:30 p.m. in Room 2404 of the Lorraine H. Morton Civic Center. Respectfully submitted, Bobbie Newman SPAARC Meeting Notes – April 10, 2013 Page 4 of 4 589 of 708 For City Council meeting of June 10, 2013 Item H1 Business of the City by Motion: Township Bills for May 2013 For Action To: Honorable Mayor and Members of the City Council Human Services Committee From: Joe McRae, Deputy City Manager Subject: Township of Evanston May 2013 Bills Date: June 4, 2013 Recommended Action: Township of Evanston Supervisor recommends the City Council to approve the Township of Evanston bills, payroll, and medical payments for the month of May 2013 in the amount of $198,910.52 Legislative Funding Source: Township budget, see attached bills list. Summary: Township of Evanston monthly expenditures totaling $198,910.52 requires Township Trustees approval. Attachments: May GA Client Monthly Report May Client Monthly Medical Report May Client EAS Monthly Report May GA Supervisor Office Depot Bill May GA Accounting Report.pdf Memorandum 590 of 708 591 of 708 592 of 708 593 of 708 594 of 708 595 of 708 596 of 708 597 of 708 598 of 708 599 of 708 600 of 708 601 of 708 602 of 708 603 of 708 604 of 708 605 of 708 606 of 708 607 of 708 608 of 708 609 of 708 610 of 708 611 of 708 612 of 708 613 of 708 614 of 708 615 of 708 616 of 708 617 of 708 618 of 708 619 of 708 620 of 708 621 of 708 622 of 708 For City Council meeting of June 10, 2013 Items O1-O5 Business of the City by Motion: Great Merchants Grant Program For Action To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Johanna Nyden, Economic Development Coordinator Meagan Jones, Interim Economic Development Coordinator Subject: Applications for the 2013 Evanston Great Merchants Grant Program. Date: May 30, 2013 Summary: Staff has received five applications for the 2013 Fiscal Year for the Evanston Great Merchants Grant Program (formerly the Neighborhood Business District Improvement Program) from the following: • Central Street Business Association • Chicago-Dempster Merchants Association • Dr. Hill Business Association • Main Street Merchants Association • Evanston West End Business Association These include a range of business district projects and programmatic activities to be completed during the 2013 fiscal year. This memo provides a brief overview of the requirements and eligibility of the program and summarizes the requests that were submitted. Discussion: Evanston’s Great Merchants Grant Program is designed to provide small grants, up to $9,000, to Evanston’s business/merchant associations. The basic requirements are as follows: • Eligible applicants are established business districts with a FEIN #. • Eligible activities include: 1) Business Support and Retention Activities; 2) Enhancement of the Physical Environment; 3) Neighborhood Promotion; and 4) Community Events. • Approved applicants are reimbursed for approved expenses following proof of expenditure. As per the Great Merchant’s Grant program application, the applicants are: Memorandum 623 of 708 • Required to solicit at least three quotes for goods/services, including at least one quote from an Evanston-based business. • Encouraged to work together on solicitation of quotes on common goods and services to try to aggregate spending for cost savings. Although the Program requires three bids, the applicants were not required to provide those at the time of submission of their application. However, the three quotes/estimates are expected to be provided by the applicant prior to award of any funding, unless the three bid/quotation requirement is waived by City Council. To date, Staff has received five applications for a total $45,024 in requested grant funding. This amount does not represent the full allocation of funds, as two more business associations are expected to submit applications to be reviewed next month. The approved 2013 Fiscal Year Budget allocates $147,000 to business district improvements, of which $72,000 is for the Great Merchant Grants program and $75,000 for the Façade Improvement program. There are several noteworthy items regarding the submissions for fiscal year 2013 funding: • Additional applications will be forthcoming in June 2013: o Staff is expecting submissions from two additional business district groups: Howard Street Business Association and Noyes/Foster Business District. o At the May 22, 2013 Economic Development Committee meeting, the Committee recommended approval of $1,500 in funding for the Chicago- Dempster Merchants Association to begin landscaping projects, but requested that the group return with more detailed information on their other proposed projects. It is expected that this discussion with be taken up again at the June 26, 2013 Economic Development Committee meeting. The enclosures following this memo include Economic Development Committee and staff recommendations for each of the five (5) applications that have been voted out of the Committee and copies of the submissions from those organizations, which include the application and the business association/district membership list. Representatives from the five Associations have been advised to be present at the June 10, 2013 City Council meeting to answer any questions or provide additional information regarding their grant applications. 624 of 708 For City Council meeting of June 10, 2013 Item O1 Business of the City by Motion: Central Street Business Association For Action To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Johanna Nyden, Economic Development Coordinator Meagan Jones, Interim Economic Development Coordinator Subject: Recommendation for the Central Street Business Association’s Application for the Evanston Great Merchants Grant Program Date: May 30, 2013 Recommended Action: The Economic Development Committee and staff recommend City Council approval for a Great Merchants Grant total of $9,000.00 to the Central Street Business Association (CSBA). This recommendation is contingent upon the CSBA providing Staff the required additional estimates for approved work. Funding Source: Funding is provided by the Economic Development Fund’s Business District Improvement Fund (Account: 5300.65522). The 2013 Fiscal Year Budget allocated $175,000 to this account with no more than $72,000 of that funding being allocated to the Great Merchant Grants Program. Summary: CSBA requested the following (See attached application for additional detail): Activity Amount Replacement of Street Banners $4,900.00 Installation of Concrete Planters $3,600.00 Design Contest for New Banners and Association Theme $ 500.00 Total Request $9,000.00 All of the proposed projects are eligible activities under the “Neighborhood Promotion” and “Enhancement of Physical Environment” Project Eligibility Criteria for projects, as outlined in the application guidelines. The application was found to be incomplete due to the fact that CSBA has not yet submitted multiple quotes for the proposed projects. Staff recommends that the grant award be conditional upon receipt of three quotes for the goods and services, in accordance with the program guidelines. The submitted Memorandum 625 of 708 Page 2 of 2 application with the supporting documentation is attached immediately following this memorandum. The submitted application and supporting documentation are attached immediately following this memorandum. Legislative History: At the Economic Development Committee meeting held on May 22, 2013, the Committee voted 7-0 to recommend the approval of this to the City Council. Attachments: Central Street Business Association Application Membership List 626 of 708 627 of 708 628 of 708 629 of 708 630 of 708 Central Street Business Association ‐ Membership RosterBusinessEmail Memb Contact NameSidewalk Misc. Info1 Allegro Dance Boutiquevictoria@allegrodanceboutique.comR Victoria Lyman2 Amy G SalonAmyggirl@hotmail.comR Amy German3 Apelian Rugsgapelian@yahoo.comR Gary Apelian4 BluestoneJREBluestone@Yahoo.comR John Enright5 Central St. Cafédulincorp@gmail.comR Mitchell DulinLate mem/incl '126 Central St. Shoe Repairinfo@thecentralshoerepair.comS Edgar Marin7 Chalk BoutiqueCarrie@chalkofevanston.comR Carrie KaneSharon@chalkofevanston.comSharon Watrous8 Chester & ChesterMarybeth@chesterandchester.comR Marybeth Shoemaker9 Christian Science Reading Roomsundancegem@comcast.netS Gemariah Burough10 City FitInfo@cityfit.netS Dorothy Chaveriat11 Coiffeur Copenhagenachimzz@aol.comR Charles Zeller12 Curt's Cafésgarciat2@gmail.comR Susan Treischman13 Dr. Durfee D.D.S.info@durfeeortho.comS Sharon Durfee DDS14 Duxler Tire and RepairDuxlertire@yahoo.comR Brian Moak631 of 708 Julie@duxlertire.comJulie Yusim15 Etienne Vintage Home & LightingCcetienne@Yahoo.comR Carole Etienne16 Edward Jones ‐ Brad VerberBrad.Verber@edwardjones.comS Brad Verber17 Evanston ImprintablesTracy@EvanstonImprintables.comR Tracy Murray18 Evanston Library ‐ North Branchcheneghan@cityofevanston.orgS Connie HeneghanComp Memb.19 Evanston School of BalletNO EmailS Kerry Hubata20 First Bank & Trustscalder@firstbt.comS Sharon Calder21 FoodstuffsJay@Foodstuffs.comR Jay (owner)salonzo84@gmail.comSal (Mgr)22 GavinLauren@shopgavin.comR Lauren Runzel23 Great Harvest Bread Companylschaps@aol.comR Dave Schaps24 Green Bay Trail Dentistry/Dr. Estesegedds@comcast.netS Eric Estes DDS25 Happy Husky BakeryTodd@HappyHuskyBakery.comR Todd RuppenthalStephen_Farmer@ameritech.netStephen Farmer26 Harold's True Valueharolds@truevalue.netR Dan Cawley27 Heaven Meets Earth Yoga Studioinfo@heavenmeetsearthyoga.comR Lisa Faremouth Weber28 Hometechinfo@thehometechs.comR Bill Weingarten29 Hota Restaurantewinston22@gmail.comR Erin Silva‐Winston & Joha Silva632 of 708 30 iKandi Salonkandicorbbins@yahoo.comR Kandi CorbbinsLate mem/incl '1231 Jameson Sotheby's (Prairie Shore)cprieto@jamesonsir.comS Carol Prieto33 Just‐8 (Pizza & Cookie)See Curt's Café34 John Roman InsuranceJohn@Iloveinsurance.comS John Roman35 Karlson Kitchensdave@KarlsonKitchens.comR Dave Karlson36 Konig & Strey Real Estatemetainer@konigstrey.comS Mary Ellen Tainer37 Let's Tailgatenwtailgate@yahoo.comR Dave & Cindy Gaborek38 Linz & Vail linzandvail@yahoo.comR Susan Dejanovic39 Lois & Companyloismcombs@comcast.netR Lois Combs40 Dr. Marinic D.D.S.Sharan@drmarinic.comS Sharan Tash41 Maya Papaya & Tony Macaronysimone@maya‐tony.comR Simone Oettinger42 Millefiori Floralmillefioriflorist@hotmail.comR Tracy Rosequist & Charlie Mullenix43 Mitchell Museum of the Amer. Indiankmcdonald@mitchellmuseum.orgS Kathleen McDonald44 Modern See Swantiques/East of the Tracks R45 Montoya Fiber Studiomontoyafs@yahoo.comR Kathy Montoya46 Morgante Wison Architectsfwilson@morgantewilson.comS Fred Wilsoneamorgante@mongantewilson.comElissa Morgante47 Mustard's Last Standstevestarkman1@gmail.comR Steve Starkman633 of 708 48 The Needle's Excellencyneedlesexcellency@att.netR Amrita Goldberg49 North Shore Eye Centerknightml@aol.comR Millicent Knight DDS50 Northwestern University Athleticsm‐palchak@northwestern.eduS Maureen Palchak51 NoticeBecky@notice‐this.comR Becky Jackson‐Beth Montoya (Mgr)52 Dr. Nykasa D.D.S.office@nykasadds.comS Dan Nykasa DDS53 Old Town Oilmikedine@oldtownoil.comR Mike Dine54 Oliver's Trains & Toysinfo@oliverstrains.comR Bogdon Rogalski55 Perennialsperennials@sbcglobal.netR Patty O'neil56 Pinto Thaipongpal74@yahoo.comR Paul Chingchitr57 Pop & Go Nutspopngonuts@yahoo.comR Luann (Mgr.)58 Prairie Joe'sddincerubl@hotmail.comR Diane Dincer59 George Ritzlin Antique Maps & Printsmaps@ritzlin.comR George & Mary Ritzlin60 Robert Gold Salon & SpaRobertGold@RobertGoldSalon.comR61 Schermerhorn & Company RealtyJim@schermerhorn‐realestate.comS Jim Schermerhorn62 Sky Nails & SpaR Sosa pr Dogie63 Spexpeggy.kick@spexchicago.comR Peggy Kick64 The Spice HouseTom@thespicehouse.comR Tom & Patti ErdAlex@thespicehouse.comAlex Wilkins (Mgr.)634 of 708 65 StellaRachel@stellaevanston.comR Rachel Hershinow66 Swantiquesswantiquesllc@gmail.comR Laura Swanson67 Tag's Bakerytagsbakery@aol.comR Gretchen Vetter68 Talsky Tonal ChiropracticS Dr. Marvin Talsky69 Top of the Tracksmlscoffee@hotmail.comR Mary Lou Smith70 Treat Nail Loungetreatnaillounge@gmail.comR Hailey Kim71 TRIO Evanston Salonppp13@mac.comR Philip Palmeritrioevanston@me.comErika Katz (Mgr)72 Urban TotemPam@urbantotem.comR Pam Matiosian73 Walsh Natural Healthlynn@walshnatural.comR Lynn BednarCollin@walshnatural.comCollin (office mgr)74 Weichert Realtors/Lakeshore Prop.Jgoncoe@weichertlakeshore.comS Julie Goncoe75 The UPS Store #851central@chicagolandshipping.comR Cathie Barnett7677Non‐Member Email List:Jane Grover ‐ Aldermanjgrover@cityofevanston.orgJane GroverMark Tendam ‐ Aldermanmark.tendam@comcast.netMark Tendam635 of 708 Development Office ‐ Evanstonnradzevich@cityofevanston.orgNancy Radzevich " "sgriffin@cityofevanston.orgSteve GriffinPublic RelationsNiliYelin@aol.comNili Yelin636 of 708 For City Council meeting of June 10, 2013 Item O2 Business of the City by Motion: Chicago-Dempster Merchants Association For Action To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Johanna Nyden, Economic Development Coordinator Meagan Jones, Interim Economic Development Coordinator Subject: Recommendation for the Chicago-Dempster Merchants Association’s Application for the Evanston Great Merchants Grant Program Date: May 30, 2013 Recommended Action: The Economic Development Committee and staff recommend City Council approval of a Great Merchant Grant in the amount of $1,500 to the Chicago-Dempster Merchants Association (CDMA) for Fiscal Year 2013 projects, described in detail below. This recommendation is contingent upon the CDMA providing Staff the required additional estimates for approved work. Funding Source: Funding is provided by the Economic Development Fund’s Business District Improvement Fund (Account: 5300.65522). The approved 2013 Fiscal Year Budget allocated a total of $175,000 to this account, with no more than $72,000 of that funding being allocated to the Great Merchant Grants Program. Summary: CDMA requested funding for the following project: Activity1 Amount District planter plantings $1,500.00 Total Request $1,500.00 The proposed project is an eligible activity under the “Enhancement of Physical Environment” Project Eligibility Criteria for projects, as outlined in the application guidelines. Staff and the Economic Development Committee recommend that this requested activity by CDMA be funded. CDMA has additional proposed projects which it 1 See attached application for detailed descriptions of the proposed activities Memorandum 637 of 708 Page 2 of 2 will bring before the Economic Development Committee for review at the June 26, 2013 meeting. The application was found to be incomplete due to the fact that CDMA has not yet solicited multiple quotes for the proposed project. Staff recommends that the grant award be conditional upon receipt of three quotes for the goods and services, in accordance with the program guidelines. The submitted application with the supporting documentation is attached immediately following this memorandum. Legislative History: At the May 22, 2013 Economic Development Committee meeting, the Committee voted 7-0 to recommend the approval of $1,500 of this grant award to the City Council in order to fund the district planter and plantings. The additional projects are to be reviewed at the June 26, 2013 Economic Development Committee meeting. Attachments: Chicago-Dempster Merchants Association Application Chicago-Dempster Merchants Association Membership List 638 of 708 639 of 708 640 of 708 641 of 708 642 of 708 Chicago Dempster Merchants Assoc. 2012 Members 601 Dempster Bagel Art Blind Faith Carmens Pizza Christopher DuQuest Jewelry Cottage Jewelry Dozika Finders Keepers Folkworks gallery Frame Warehouse Hand ME Downs Imprint Movement Studio Ken Hazlett Architect Kens Cleaners Kettlecamp & Kettlecamp Landscape Arch. Minasian Rugs Oasis Spa Orrington Reality Perspective Gallery Second Hand Tunees Secret Treasures Shaker Traditions Soapies Spex Eyewear Squeezebox Books and Music Union/Space 643 of 708 ATTACHMENT B Additional Great Merchants Grant Program submission for Chicago / Dempster Merchants Association It is the intention of the CDMA to contribute dues funds to items 1,4,6 and 7 thus the full cost of the project was not requested. 6) $1,000 for Holiday Walk – Provide support for Members for the District annual Holiday Walk in early December 2013. This is a multifaceted program including installation of CDMA owned 5ft snowflakes, purchase and distribution of holiday lights and decorations and the production of printed promotional materials for use by individual merchants. 7) $1,000 to provide coop advertising support to CDMA members throughout the year. Amount requested is based on past experience. Typical, affordable media outlets will be used. 644 of 708 For City Council meeting of June 10, 2013 Item O3 Business of the City by Motion: Dr. Hill Business Association For Action To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Johanna Nyden, Economic Development Coordinator Meagan Jones, Interim Economic Development Coordinator Subject: Recommendation for the Dr. Hill Business Association/Hill Arts District application for the Evanston Great Merchants Grant Program Date: May 30, 2013 Recommended Action: The Economic Development Committee and staff recommend City Council approval of a Great Merchants Grant of $9,000 to the Dr. Hill Business Association for projects described in detail below. Funding Source: Funding is provided by the Economic Development Fund’s Business District Improvement Fund (Account: 5300.65522). The proposed 2013 Fiscal Year Budget allocated $175,000 to this account, with a proposed allocation of no more than $72,000 to the Great Merchant Grants. Summary: The Dr. Hill Business Association requested funds for the following projects (see attached application for additional detail): Activity Amount Maintenance of the Dr. Hill Memorial Garden $3,000.00 Maintenance of the Dr. Hill Generations Sculpture $1,000.00 Installation of Plantings for Planter Throughout District $1,500.00 Installation of 15 Hill Arts District Street Banners $1,500.00 Creation of Logo/Artwork for Banners, Stationary, Business Cards and Electronic Correspondence $2,189.00 Total Request $9,189.00 This submission was found to be complete and the proposed projects fall under the eligible activity of “Neighborhood Promotion” and “Enhancement of Physical Environment” Project Eligibility Criteria for projects, as outlined in the application Memorandum 645 of 708 Page 2 of 2 guidelines. In total, the Dr. Hill requested funding of $9,150, however, the 2013 Program Guidelines limits the grant awards to $9,000. Staff and the Economic Development Committee recommend that all of the requested activities by Dr. Hill be funded, but that a reduction of $189 be applied to the Creation of the Logo/Artwork in order to keep the total request within $9,000. The submitted application and supporting documentation is attached immediately following this memorandum. Legislative History: At the Economic Development Committee meeting held on May 22, 2013, the Committee voted 7-0 to recommend the approval of this to the City Council. Attachments: Application Membership List 646 of 708 Name of Business Association: Name of Point of Contact: Application for Evanston's Great Merchants Grant 2013 Applicant Information Address: Phone : Email: Business District Describe the geographic area that your business district serves: Y N Does your group collect association dues for memberships? What is the amount collected annually from members? Please list other ways that businesses may attain membership (i.e. in-kind services for membership): Attachment A: Attach a current membership list. Page 1 How many businesses are located in your business district: Non-Association businesses:Members: How much money is your group requesting from the City of Evanston for the remaining fiscal year (through December 31, 2011)? Hill Arts District John Leineweber /Muffy McAuley PO Box 6094 Evanston IL 60204-6094 847-602-4282 / 847-858-6066 john.leineweber@gmail.com / mf.mcauley@gmail.com Green Bay Road on the east. Simpson Street on the south. Bridge Street on the west. North Shore Canal/Twiggs Park on the north. $2,000.00 In Kind Services 30 40 $9,189.00 647 of 708 Please provide a description of proposed programs, projects, and activities for your association. Amount Requested Is this vendor located in Evanston? Is this a "bulk" purchase with another association? Name of "bulk" items/projects/programs/activities Which organization/individual will be taking the lead on this activity? If you are "bulk" purchasing anything with another business association, please complete the table below: Page 2 Perform monthly maintenance including: Spring clean up, weed control, plant and bush trimming, cultivating, watering, landscape, light bulb replacement, and $500 of new/ replacement plant material and mulch April - November, 2013 Dr. Hill Memorial Garden. $3,000.00 Yes No Power wash, mechanically sand rusted areas, apply two based primer to sanded rusted areas, apply two coats of exterior metal alkyd enamel paint. Caulk steel base to concrete slab. Generations sculpture in Hill Memorial Garden. $1,000.00 Yes No Provide and install three (3) seasonal plantings for spring, summer, and winter including plant material, fertilizer and on going watering for eight (8) 36" containers. Hill Arts District Street Planters. $1,500.00 Yes No Provide and install 15 sets of pole mounted brackets and posts including fifteen banners. Hill Arts District Street Banners.$1,500.00 Yes No Create/Design Artwork for Banners, Stationary, business cards and electronic correspondence. Print 15 60" x 24" Double Sided 1803 Banners. Print Stationary and business cards. New Hill Arts District Logo and Art Work. $2,189.00 Yes No 648 of 708 If you checked "No" for vendor location in Evanston, please provide an explanation as to why you are not proposing to use an Evanston vendor. Attachment B: Include any additional description or materials for how funds will be utilized. Past Neighborhood Business District Funding Awards Please list sources of revenue for your association in the previous years. Year Revenue from Dues Description of Revenue from other sources Amount of Revenue from other sources 2010 2009 2008 Y N If funds were awarded in 2010, were all funds spent? If not, why were all funds not expended? Provide a summary of how funds were used in the past fiscal year and direct measurable impacts these funds had on business district activities. Page 3 All vendors are Evanston Businesses $1,000.00 Evanston Great Merchants Grant $9,000.00 $700.00 Evanston Great Merchants Grant $5,000.00 $700.00 Evanston Great Merchants Grant $7,000.00 We have maintained the memorial garden and sculpture. Increased the number or planers, maintained, and planted them seasonally. We have incorporated and rebranded the district. We have continued to attract new businesses, maintained existing business while keeping a very low vacancy factor. We have assisted in growing existing businesses and helping them to buy the buildings through the SBA 504 Program. 649 of 708 Public Benefits Will the programs or projects proposed this year help retain/expand existing Evanston businesses? N Y If yes, please specify which program/project and describe how it will help retain/expand existing businesses: If yes, please specify which program/project and describe how it will help to attract businesses: N YWill the programs or projects proposed this year include any attraction efforts to bring new businesses to your district? Describe project program outcomes not otherwise described above. Specifically, applicants should identify the desired outcome associated with funding. Describe deliverable and/or proposed criteria for monitoring outcomes to track the relative success of the program (i.e. measurable increases in sales, total number of visitors to the district, etc.) Page 4 If you have any questions regarding this application, please contact the Division of Economic Development at (847) 448-8100 or economicdevelopment@cityofevanston.org. This years budget maintains the existing memorial garden and eight (8) street planters and the "Generations" sculpture in the garden. We have been in the process of rebranding the Dr. Hill Business Association, The Hill Arts District over the past two years. We are continuing that effort with new banners to replace the original banners which are over ten years old and either missing or in tatters. We are also creating a new logo for cards, stationary and electronic communication. All of this years programs/projects will attract businesses to the district maintaining the gateway garden and sculpture as well as the flowering planters and colorful arts district banners set us aside from other warehouse type office commercial districts in the area. The commercial districts in the area. The designation as the arts district magnifed by the banners create an immediate appeal. Our purpose is to attract more art based businesses. Attracting the trend of architects, photographers, videographer, graphic artists, marketing/ advertising production companies , specialized food service professionals and a healthy mix of alternative health exercise opportunities within the district. We are moving toward creating an electronic presence on the web through the volunteer efforts of some our members for enhancing the art work in our new logo and banners. We currently have little or no vacancy in the district and have increased the number or businesses every year dating back to 1998 when there were only three or four active businesses today there are over seventy. The true measure of success of our efforts is retaining our existing businesses while growing and attracting new business to the district. Submit by Email Print Form 650 of 708 651 of 708 652 of 708 653 of 708 654 of 708 655 of 708 656 of 708 657 of 708 658 of 708 For City Council meeting of June 10, 2013 Item O4 Business of the City by Motion: Main Street Merchants Association For Action To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Johanna Nyden, Economic Development Coordinator Meagan Jones, Interim Economic Development Coordinator Subject: Recommendation for the Main Street Merchants Association’s Application for the Evanston Great Merchants Grant Program Date: May 30, 2013 Recommended Action: The Economic Development Committee and staff recommend City Council approval of a Great Merchant Grant in the amount of $9,000 to the Main Street Merchants Association (MSMA) for Fiscal Year 2013 projects, described in detail below. Funding Source: Funding is provided by the Economic Development Fund’s Business District Improvement Fund (Account: 5300.65522). The approved 2013 Fiscal Year Budget allocated a total of $175,000 to this account, with no more than $72,000 of that funding being allocated to the Great Merchant Grants Program. Summary: MSMA requested funding for two projects, as follows: Activity1 Amount Welcome Packet for New Residents $8,000.00 Social Media/Internet Advertising $1,000.00 Total Request $9,000.00 This submission was found to be complete and the proposed projects fall under the eligible activity of “Neighborhood Promotion” Project Eligibility Criteria for projects, as outlined in the application guidelines. The submitted application and supporting documentation is attached immediately following this memorandum. 1 See attached application for additional detailed descriptions of the proposed activities Memorandum 659 of 708 Page 2 of 2 Legislative History: At the May 22, 2013 Economic Development Committee meeting, the Committee voted 7-0 to recommend the approval of this to the City Council. Attachments: Main Street Merchants Association Application Main Street Merchants Association Membership List 660 of 708 Name of Business Association: Name of Point of Contact: Application for Evanston's Great Merchants Grant 2013 Applicant Information Address: Phone : Email: Business District Describe the geographic area that your business district serves: Y N Does your group collect association dues for memberships? What is the amount collected annually from members? Please list other ways that businesses may attain membership (i.e. in-kind services for membership): Attachment A: Attach a current membership list. Page 1 How many businesses are located in your business district: Non-Association businesses:Members: How much money is your group requesting from the City of Evanston for the remaining fiscal year (through December 31, 2011)? 661 of 708 Please provide a description of proposed programs, projects, and activities for your association. Amount Requested Is this vendor located in Evanston? Is this a "bulk" purchase with another association? Name of "bulk" items/projects/programs/activities Which organization/individual will be taking the lead on this activity? If you are "bulk" purchasing anything with another business association, please complete the table below: Page 2 662 of 708 If you checked "No" for vendor location in Evanston, please provide an explanation as to why you are not proposing to use an Evanston vendor. Attachment B: Include any additional description or materials for how funds will be utilized. Past Neighborhood Business District Funding Awards Please list sources of revenue for your association in the previous years. Year Revenue from Dues Description of Revenue from other sources Amount of Revenue from other sources 2010 2009 2008 Y N If funds were awarded in 2010, were all funds spent? If not, why were all funds not expended? Provide a summary of how funds were used in the past fiscal year and direct measurable impacts these funds had on business district activities. Page 3 663 of 708 Public Benefits Will the programs or projects proposed this year help retain/expand existing Evanston businesses? N Y If yes, please specify which program/project and describe how it will help retain/expand existing businesses: If yes, please specify which program/project and describe how it will help to attract businesses: N YWill the programs or projects proposed this year include any attraction efforts to bring new businesses to your district? Describe project program outcomes not otherwise described above. Specifically, applicants should identify the desired outcome associated with funding. Describe deliverable and/or proposed criteria for monitoring outcomes to track the relative success of the program (i.e. measurable increases in sales, total number of visitors to the district, etc.) Page 4 If you have any questions regarding this application, please contact the Division of Economic Development at (847) 448-8100 or economicdevelopment@cityofevanston.org. 664 of 708 MAIN STREET MERCHANTS ASSOCIATION MEMBERSHIP LIST 507 Cleaners Lupita's Amli Marie Parie Boutique As You Like It‐Hair Design and Gallery Meta 4 Design Avenue Hair Oceanique Belgian Chocolatier Piron Open Studio Project Brothers K Coffeehouse Oscar Lsberian Rugs Campagnola Piccolo Charter One Plain & Simple Chicago‐Main Newsstand PMG Consultants Chicago Rare Book Center PM Woodwind Repair coLab Evanston R.D. Carlson Collaborative Therapy Partners Rebecca Mueller, Psy.D. Corrado Cutlery Revolution Spin Cross‐Rhodes Ridgeville Park District Dave's Down to Earth Rock Shop and Prehistoric Life Museum Robert Pantoga Attorney at Law Doc Able's Auto Clinic & Tire Center seejanesparkle Eureka Antiques Ten Thousand Villages Evanston Jazzercise Thai Bodywork Evanston Lumber The Human Process FEW Spirits The Lucky Platter First Bank & Trust The Musical Offering Follow Your Nose Trattoria D.O.C. Goods of Evanston Virag Jewelers Guitar Works Vogue Fabrics Hip Circle Studio Wesley Realty Group Hunt Art & Antiques Whole Foods Market Kuni's Japanese Restaurant Wine Goddess Jebraweb Zen Shiatsu Chicago John Tyler Carlson State Farm Agency 665 of 708 Graphic Design Proposal for Main Street Merchant Association sandrarogers.net sandrarogersdesign@gmail.com 847.492.0623666 of 708 Sandra Rogers Designs © 2013 sandrarogersdesign.net3Sandra Rogers Designs © 2013 sandrarogersdesign.net 2 Table of Contents Needs Assessment .........................................................3 Project Deliverables ........................................................4 Scheduling ..................................................................... 5 Resposibilites .................................................................6 Style ................................................................................7 Cost Summary ................................................................8 Graphic Designer Proposal for Main Street Merchants Association Graphic Designer proposal for the Main Street Merchants Association to create Welcome Packet collateral material for new Evanston residents. Collateral materials would consist of MSSMA redesigned logo & customized packaging design: Recycled grocery bag Travel coffee mug Note pad Refrigerator magnet Folder with brochure, white papers, coupon booklet. The Main Street distict is warm and welcoming with old fashioned, eclectic, urban charm. Upon launching of social media campaign, MSSMA will recruit volunteers as members of a Main Street District Welcoming Committee. MSSMA would welcome families new to the area by dropping off welcome packet at their residents in order to bring back the idea of getting to know your neighbors and the ‘welcome wagon’. Needs Assessment 667 of 708 Sandra Rogers Designs © 2013 sandrarogersdesign.net 5Sandra Rogers Designs © 2013 sandrarogersdesign.net4 Project Deliverables The following is a list of ideas for Welcome Packet collateral: Travel coffee mug with MSSMA & design. Recycled grocery shopping bag with one color design and MSSMA Logo. Brochure featuring highlights of shopping district. White papers (district resources, history, statistics, ect.). Coupon book from MSSMA Stores. MSSMA Logo Magnet. Customized sticky notes. Scheduling Schedule of Design Services Start Date Duration Contract Sign, Schedule Determined, Initial Payment to Sandra Rogers Designs – $750 Down Initial Meeting and Brainstorming Session Development of rough designs for Welcome Packet & logo redesign Presentation and selection of packet ideas. Finalize logo redesign Revisions for final approval of Welcome Packet Presentation of final Welcome Packet Printing of Welcome Packet materials Final payment to Sandra Rogers Designs TBD TBD 3 weeks TBD TBD TBD 10 days 10 days upon completion N/A 1 - 2 hours 3 weeks 1 - 2 hours 2 weeks 1 hour 10 days N/A 668 of 708 Sandra Rogers Designs © 2013 sandrarogersdesign.net 7Sandra Rogers Designs © 2013 sandrarogersdesign.net6 Responsibilities Style Contract Sign, Schedule Determined, Initial Payment to Sandra Rogers Designs Sandra Rogers Designs will prepare contract for MSSMA upon proposal acceptance. MSSMA should review contract, schedule and payment terms 10 upon proposal acceptance. Initial Meeting and Brainstorming Session Sandra Rogers Designs will attend meeting, listen to ideas and concerns from MSSMA. Development of rough designs for Welcome Packet & logo redesign Sandra Rogers Designs will present 4 logo redesigns for consideration for MSSMA to choose from. MSSMA will make a selection and provide input on any revisions of selected design. Presentation and selection of packet ideas MSSMA will provide input for final revisions for designs. Revisions for final approval of Welcome Packet & logo redesign Any additional revisions beyond this point will result in a $50 fee for each revision. Printing of Welcome Packet collateral Sandra Rogers Design will have printed material delivered to MSSMA location of choice. Sandra Rogers will deliver and create a demo Welcome Packet upon arrival of all products. Presentation of final Welcome Packet Sandra Rogers will attend and present final Welcome Packet to MSSMA. Final payment to Sandra Rogers Designs Final payment due to Sandra Rogers Designs upon completion of final Welcome Packet collateral. Payment should be no later than 10 days past completion of final Welcome Packet. Color Color will be based upon MSSMA brand colors. For design for grocery bag, coffee mug, sticky notes, Sandra Rogers Designs will provide a 3 color design. Suggested design palette: Feel Main Street has such a rich, unique vibe. It’s artistic without being pretentious. It’s family and community with an urban edge. The feel of MSSMA branded designs for all collateral will be rich, earthy, artistic, fun/quirky yet clean and understanded. Summary Sandra Rogers encourages and values input. The creative process should be 2 sided and the clients branded environment should represent their unique organzational voice. 669 of 708 Sandra Rogers Designs © 2013 sandrarogersdesign.net8 Cost Summary Estimated Travel Mug cost for 500: $1,320 Estimated Eco Friendly Grocery Bag cost for 500: $975 Estimated Sticky Notes cost for 500: $700 Estimated MSSMA Logo Magnet for 500: $280 Estimated Brochure Printing: $1075 (20 page stapled brochure) Estimated White Papers & Coupon Booklets: $150 Estimated Customized Folders: $750 Cost for design and logo redesign services: $2750 Sub-contracted Social Media Engagement Specialist: $1000 Total: $9,000 670 of 708 MSSMA NEW NEIGHBOR PACKET CONCEPT Meta4 Design will produce a New Neighbor packet for residents who are new to the Main Street neighborhood. The packet will include separate large cards, about the size of the map card. That way, each card section can be hung on the fridge, next to the phone, or kept together inside the packet folder. Among the set of cards will be a welcome letter, a sheet of important emergency and reference numbers for the area, a revised map card for the neighborhood, a reference guide for the Main Street Merchant stores and businesses, and perforated cards for discounts at participating MSSMA member’s businesses. These cards will start out as exclusive benefits to new neighbors, so businesses can track how many first time and repeat customers they get from the outreach. Research and concept refinement $ 800 Coordination with MSSMA businesses $ 600 Design and production $ 2,500 DISTRIBUTION STRATEGY The new neighbor packet is intended to make residents understand that by moving to Main Street, they’re joining a thriving community of neighbors and businesses. The information in the packet will communicate that, but neighbors will be more likely to use the packet if it’s also delivered in a way that is caring and personal, and explains the packet’s benefits. Meta4 Design will develop a distribution strategy that makes recipients more likely to use the discount cards and become long term customers to their neighborhood businesses. Marketing and distribution strategy development $ 500 Coordination and implementation $ 500 671 of 708 PRINTING As businesses change, we will need to update the packet. However, because we’ll print each card separately, instead of binding them, we will save costs by only needing to replace certain portions of the packet. Estimated printing costs $ 2,500 THE NEXT STEP It’s important to make new neighbors feel like part of the Main Street Community as soon as they arrive— But it’s also important to continue to attract existing community members, as well as those outside our community to patronize Main Street businesses. As part of this project, we will create a customized, fully interactive Google map of the Main Street area, integrated with Main Street’s current branding. It will incorporate the business directory just like the map card does, but this version will be fully interactive. That means when users hover over a name in the directory, an arrow will pop up to show the business location, and the business name on the map directory will link to the businesses’ website. We will feature this interactive map prominently on the website and advertise it through social media marketing. When changes to the directory or business list are needed, rather than reprint the map card and pass it out, we can simply update the interactive map online, which will reduce coordination and maintenance costs. Also, the map will have a much larger reach, since it can be accessed by users who have never visited the Main Street area, as well as those who are regular patrons. Research, development, and production $ 600 672 of 708 MSSMA SOCIAL MEDIA STRATEGY SOCIAL MEDIA WORKSHOP A social media marketing expert will conduct a training workshop with participating Main Street members, and make recommendations for a social media marketing strategy. Main Street will purchase strategic ads based on recommendations. Workshop and ad purchasing $ 1000 673 of 708 847/475-7772 1327 GREENLEAF STREET EVANSTON, ILLINOIS 60202 847/475-7784 FAX April 12, 2013 Malik Turley Main Street Merchants Association 600 Main Street Evanston, IL 60202 Dear Malik: We are pleased to present a proposal for the association’s 2013-14 outreach efforts. Founded in Evanston in 1981, IDG serves companies and non-profits in the region with comprehensive design and marketing services. PROPOSAL Project: Outreach program to new residents in a one-mile radius of Main and Chicago Avenue Main Street Merchants plans to target new residents. Lists would be supplied by area real estate companies, the Evanston Public Library, and a subscription to a monthly movers list utilizing data from utilities, magazine subscriptions and credit card companies. IDG has developed two overall potential concepts for your campaign: a discount-incentive approach and an exploration reward-incentive approach. Each program target would get a personalized packet with materials about the district, the incentive piece, and a brochure and map. To make it more useful to new residents, a series of suggested activities in the weeks following their recent move would be included. The discount approach would provide a personalized discount card with a short-term expiration date. Members of the district would have the opportunity to participate in the program and provide an offer. All offers would be included in a single promotional piece within the package materials. Merchants would be responsible for tracking offer use and reporting back to the organization. The exploration incentive approach would provide a personalized passport to the new resident and encourage him or her to obtain a number of unique stamps in the passport by visiting member merchants and making a purchase of a product or service. Upon completion of the goal (e.g. 6 unique stamps), the new resident would be eligible to receive a special gift. The gift in our proposal is a Main St. Merchants shopping tote bag. Multiple merchants could carry the bag as a for-sale item and also as a gift-exchange item for complete passports. Passports would be returned to the association for reimbursement and provide a tracking or the effectiveness of the program. Costs associated with each approach follow. 674 of 708 Page 2 4/12/2013 847/475-7772 1327 GREENLEAF STREET EVANSTON, ILLINOIS 60202 847/475-7784 FAX CONCEPT 1--discount offers hours rate flat fee subtotal Section Total Marketing Consulting overall creative concepts 9 $ 80.00 $ 720.00 Marketing Consulting oversite of project 7 $ 80.00 $ 560.00 Marketing Consulting Paid Search campaign setup and management 4 $ 80.00 $ 320.00 qty per thousand Marketing Consulting Data: List of New Movers (monthly) 500 $ 80.00 $ 40.00 $/day days Marketing Consulting Paid Search Budget $ 5.00 365 $1,825.00 $3,465.00 hours rate flat fee subtotal Design Letter with personalized promotional discount card 0.75 $ 80.00 $ 60.00 Design Folder 1.5 $ 80.00 $ 120.00 Design Offer list 1.25 $ 80.00 $ 100.00 Pre-press production Offer list 0.75 $ 70.00 $ 52.50 Design Week-by-week planner 2 $ 80.00 $ 160.00 Pre-press production Week-by-week planner 1 $ 70.00 $ 105.00 $ 175.00 Design Merchant brochure and map 3 $ 80.00 $ 240.00 Pre-press production Merchant brochure and map 2 $ 70.00 $ 70.00 $ 210.00 Design Outer mailing envelope 0.75 $ 80.00 $ 60.00 Pre-press production Outer mailing envelope 0.67 $ 70.00 $ 46.90 $1,224.40 continued 675 of 708 Page 3 4/12/2013 847/475-7772 1327 GREENLEAF STREET EVANSTON, ILLINOIS 60202 847/475-7784 FAX Quantity Cost Each Cost Lot subtotal Section Total Print Letter with personalized promotional discount card 500 $ 1.48 $ 20.00 $ 760.00 Print Folder 500 $ 2.00 $ 20.00 $1,020.00 Print Offer list 500 $ 0.33 $ 18.00 $ 183.00 Print Week-by-week planner 500 $ 0.66 $ 18.00 $ 348.00 Print Merchant brochure and map 1000 $ 0.51 $ 20.00 $ 530.00 Print Outer mailing envelope 1000 $ 0.21 $ 20.00 $ 230.00 $3,071.00 Postage Allowance 500 $ 0.66 $ 330.00 $ 330.00 CONCEPT ONE TOTAL $ 8,090.40 continued 676 of 708 Page 4 4/12/2013 847/475-7772 1327 GREENLEAF STREET EVANSTON, ILLINOIS 60202 847/475-7784 FAX CONCEPT 2--Exploration Incentives hours rate flat fee subtotal Section Total Marketing Consulting overall creative concepts 9 $ 80.00 $ 720.00 Marketing Consulting oversite of project 7 $ 80.00 $ 560.00 Marketing Consulting Paid Search campaign setup and management 4 $ 80.00 $ 320.00 qty per thousand Marketing Consulting Data: List of New Movers (monthly) 500 $ 80.00 $ 40.00 $/day days Marketing Consulting Paid Search Budget $ 2.50 120 $ 300.00 $1,940.00 hours rate flat fee subtotal Design Personalized Letter 0.67 $ 80.00 $ 53.60 Design Folder/Mailer 2 $ 80.00 $ 160.00 Design Personalized Passport 1.5 $ 80.00 $ 120.00 Pre-press production Personalized Passport 1.5 $ 70.00 $ 105.00 Design Week-by-week planner 2 $ 80.00 $ 160.00 Pre-press production Week-by-week planner 1 $ 70.00 $ 105.00 $ 175.00 Design Merchant brochure and map 3 $ 80.00 $ 240.00 Pre-press production Merchant brochure and map 2 $ 70.00 $ 70.00 $ 210.00 Design Shopping Tote (Reward) 1.25 $ 80.00 $ 100.00 Pre-press production Shopping Tote (Reward) 0.5 $ 70.00 $ 35.00 Design Stamps for each merchant 0.5 $ 80.00 $ 40.00 Pre-press production Stamps for each merchant 1.25 $ 70.00 $ 87.50 $1,486.10 continued 677 of 708 Page 5 4/12/2013 847/475-7772 1327 GREENLEAF STREET EVANSTON, ILLINOIS 60202 847/475-7784 FAX Quantity Cost Each Cost Lot subtotal Section Total Print Personalized Letter 500 $ 0.75 $ 20.00 $ 395.00 Print Folder/Mailer 500 $ 0.93 $ 20.00 $ 485.00 Print Personalized Passport 500 $ 1.74 $ 40.00 $ 908.00 Print Week-by-week planner 500 $ 0.66 $ 18.00 $ 348.00 Print Merchant brochure and map 1000 $ 0.51 $ 20.00 $ 530.00 Print Shopping Tote (Reward) 250 $ 2.25 $ 175.00 $ 737.50 Print Stamps for each merchant 60 $ 14.84 $ 20.00 $ 910.40 $4,313.90 Postage Allowance 500 $ 0.66 $ 330.00 $ 330.00 CONCEPT TWO TOTAL $8,070.00 This proposal contains ballpark estimates for budget purposes. Changes of specification, scope of project, or alterations will be charged at hourly rates or appropriate additional fees. Terms This is an estimate; actual costs may vary plus or minus 15%. Invoices will be due net 30 upon completion of the entire project or a portion thereof, or for work completed if project is put on hold for more than 60 days. Alterations and additions to the proposed services will be charged on a time and materials basis unless estimated separately. Kill fees would be 33% of the entire project or the time and materials to date, whichever is greater, not to exceed the original estimate, with all rights to work remaining solely with IDG. This proposal is valid for 90 days. If the project scope is extended, fees may be adjusted accordingly. IDG retains copyright and ownership of all concepts included in this proposal and all work done prior to complete payment. I’m certain IDG can develop an effective marketing campaign for the association. We look forward to the opportunity to work on this project. Submitted, Tim Sonder 678 of 708 For City Council meeting of June 10, 2013 Item O5 Business of the City by Motion: Evanston West End Business Association For Action To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Johanna Nyden, Economic Development Coordinator Meagan Jones, Interim Economic Development Coordinator Subject: Recommendation for the Evanston West End Business Association application for the Evanston Great Merchants Grant Program Date: May 30, 2013 Recommended Action: The Economic Development Committee and staff recommend City Council approval of a Great Merchant Grant in the amount of $8,685 to the Evanston West End Business Association for Fiscal Year 2013 projects, described in detail below. Funding Source: Funding is provided by the Economic Development Fund’s Business District Improvement Fund (Account: 5300.65522). The proposed 2013 Fiscal Year Budget allocated $175,000 to this account, with a proposed allocation of no more than $72,000 to the Great Merchant Grants. Summary: Evanston West End Business Association requested funds for a single project: seasonal plantings and additional planters. This project is intended to make the business district more attractive to both businesses and customers. The proposed project falls under the eligible activity of “Enhancement of the Physical Environment” Project Eligibility Criteria for projects, as outlined in the application guidelines. The submitted application and supporting documentation is attached immediately following this memorandum. Legislative History: At the Economic Development Committee meeting held on May 22, 2013, the Committee voted 7-0 to recommend the approval of this to the City Council. Memorandum 679 of 708 Page 2 of 2 Attachments: Application Membership List 680 of 708 Name of Business Association: Name of Point of Contact: Application for Evanston's Great Merchants Grant 2013 Applicant Information Address: Phone : Email: Business District Describe the geographic area that your business district serves: Y N Does your group collect association dues for memberships? What is the amount collected annually from members? Please list other ways that businesses may attain membership (i.e. in-kind services for membership): Attachment A: Attach a current membership list. Page 1 How many businesses are located in your business district: Non-Association businesses:Members: How much money is your group requesting from the City of Evanston for the remaining fiscal year (through December 31, 2011)? Evanston WestEnd Business Association Jennifer Kalas 2117 Greenleaf Evanston, IL 60202 224-420-4210 jkalas@irmco.com West End Industrial Area $50 None 27 13 $8,685681 of 708 Please provide a description of proposed programs, projects, and activities for your association. Amount Requested Is this vendor located in Evanston? Is this a "bulk" purchase with another association? Name of "bulk" items/projects/programs/activities Which organization/individual will be taking the lead on this activity? If you are "bulk" purchasing anything with another business association, please complete the table below: Page 2 Concrete Planters - 5 additional planers and 4 sesonal plantings for all 8 planters. This is not a bulk purchase, but Natures Perspective can provide that service if others are interested in planters or plantings. $8,685 Yes No 682 of 708 If you checked "No" for vendor location in Evanston, please provide an explanation as to why you are not proposing to use an Evanston vendor. Attachment B: Include any additional description or materials for how funds will be utilized. Past Neighborhood Business District Funding Awards Please list sources of revenue for your association in the previous years. Year Revenue from Dues Description of Revenue from other sources Amount of Revenue from other sources 2010 2009 2008 Y N If funds were awarded in 2010, were all funds spent? If not, why were all funds not expended? Provide a summary of how funds were used in the past fiscal year and direct measurable impacts these funds had on business district activities. Page 3 2012 - $650 Merchant Grant from the city of Evanston - this was for 2012, not 2010 $3,555 2011 - 0 Merchant Grant from the city of Evanston - this was for 2011, not 2009 $5,000 2010 - 0 None Funds from 2011 and 2012 were fully spent. Nothing from 2010 The funds were used to purchase and place 3 concrete planters in the entrance of each section of the WestEnd. This is the second improvement to the area in the last two years. As other businesses see improvements being made they start to take notice of the association. At this point we only have 13 companies that have paid dues, but of the 40 or so buinesses, others are coming to the meetings on a regular basis. I believe we will have many more paying memebers when the dues are due this May. As we grow as a group, we participate in more activities to improve the area. Several times a year we get together and walk the streets picking up trash. We personally welcome in new businesses in the district. We have discussions at meetings on how to improve the area, but also help each other with business issues someone may have. Last year we hosted the first Manufacturing Day, bringing attention to Evanston. We will host the 2nd one on October 1st and hope that we can improve the area to make it look fresh and clean as we will have visiting legislators, community members, other city members, students and national media. 683 of 708 Public Benefits Will the programs or projects proposed this year help retain/expand existing Evanston businesses? N Y If yes, please specify which program/project and describe how it will help retain/expand existing businesses: If yes, please specify which program/project and describe how it will help to attract businesses: N YWill the programs or projects proposed this year include any attraction efforts to bring new businesses to your district? Describe project program outcomes not otherwise described above. Specifically, applicants should identify the desired outcome associated with funding. Describe deliverable and/or proposed criteria for monitoring outcomes to track the relative success of the program (i.e. measurable increases in sales, total number of visitors to the district, etc.) Page 4 If you have any questions regarding this application, please contact the Division of Economic Development at (847) 448-8100 or economicdevelopment@cityofevanston.org. Two of the issues with expanding this area are that people don't know about it and it isn't an attractive place to work. Beautifying the area will make it more desirable and safter. When an area starts to improve people take a look around them and want to improve their personal space as well. Businesses start to make improvements t their building, landscaping etc. Yes, it's aready been happening. We have a new Bakery, coffee manufacturer, a soft drink company a brew pub and Evanston Rebuilding Warehouse relocated because they wanted to bigger space and wanted to be part of the WestEnd. Making this area attractive, lived in and buildings occupied will lead to a safer neighborhood. We need to attract good employees that enjoy coming to this neighborhood. Working together on these issues has created a close knit neighborhood of businesses. New buildings Moving into empty buildings in our neighborhood and keeping the ones we have. Submit by Email Print Form 684 of 708 Evanston WestEnd BusinessesBus NameOwner/Contact StreetemailphoneAddison Steel Business Owner 2225 MainAdes/Spatz Realty Andy Spatz 1216 Mainaspatz122@gmail.com847-971-3290Allegra Print & Imaging Kyle Kurz & Frank Muns 1255 Hartreykkurz@allegranet.com847-864-89797Autobarn Motors Richard Fisher 1012 Chicago Ave 847-866-7600Benvenuti & Stein Geno Benvenuti 2001 GreenleafGeno@BenvenutiAndStein.com847-866-6868Bernard Foods Mary Kay Nolan 1125 HartreyBernard Foods Steve Bernard 1125 Hartreyhttp://www.BernardFoods.com847-869-5222 CENiehoff George Buhrfeind, Pres. 2021 Leegbuhrfeind@ceniehoff.com847-866-1618CENiehoff Noel Nieves 2021 LeeNNieves@CENIEHOFF.COM847-866-1506J&B Transmission Jafar & Ben 1905 Greenleafjandbtransmission@hotmail.com847-328-9700Collins Brothers Shamus Hanlon 2113 GreenleafSHanlon@collinschicago.com800-621-8342D.F. Goldsmith Robert Goldsmith 909 Pitnergoldchem@aol.com847-869-7800Dempster Auto Rebuilders Dick Peach 2001 Dempsterrdpeach@comcast.net847-864-1101Devontry Workshop Josep Birgmann 920 Pitnerdevwood@att.net847-475-7962District 65 Building & Grounds Facility Don Stevenson 2017 Greenleafstevensond@district65.net847-859-8000District 65 Building & Grounds Facility Art Kent 2017 Greenleafkenta@district65.net847-859-8000Energy Recovery Technologies Ron Fleckman 1657 Church rfleckman.ert@gmail.com847- 989-6032Evanston Auto Glass Mike Reding 1108 Dodgehttp://www.evanstonautoglass.com847-475-4004Evanston Community Media Center 1285 Hartreyshbart@ectv.com847-869-2510Evanston Community Media Center Louis Glab & Walter Terry 1285 Hartreyklinkert@ectv.com847-869-2510Evanston ReBuilding Warehouse Lou Dickson 1818 Dempsterevanstonrebuildingwarehouse@gma847-864-9246Foreign & Domestic Auto Body Barbara Ericson 1917 Greenleafkfelcan@fdautobody.com847-367-8441Frame One CommunicationsJohn Bernin2100 Greenwoodjbernin@frameone.com847-332-2020Gregory Lisinski, Attorney-at-law Gregory Lisinski 2100 Greenleafg.lisiinski@sbcglobal.net847-869-8074Have Dreams - Finding Autistic Voices Dana Fenceroy 2020 Dempsterdlabrose@havedreams.org847-905-0702Heffernan Painting Services Shawn Heffernan 2100 Greenleafshawn@heffernanpainting.com847-869-5129Heffernan Painting Services Torin 2100 Greenleaftorin@heffernanpainting.comInclusion SolutionsPatrick Hughes, Jr 2000 Greenleaf, Suite 3phughes@inclusionsolutions.com847-869-2500IRMCOJennifer Kalas2117 GreenleafJkalas@irmco.com847.864.0255 x3008IRMCOW. Jeff Jeffery2117 Greenleafjjeffery@irmco.com847-864-0255Kinder Care Learning Center Joi Phoenix, Director 2014 Dempster 847-475-1590 847-869-3456Lake Line Delivery & Self Storage Jay Collier 2100 Greenleafjay@lakelinedel.com847-864-4022Lark Management Reed Beidler 1235 Hartreyrbeidler@larkmanagement.com847-866-8055LSL Industries Ash & Kate Luthra 2025 Dempster 773-878-1100Miracle Method: Surface Restoration John Lamondi 3351 Dempsterhttp://miraclemethod.com/chicago847-866-7770Music Institute of Chicago Amber Bond 2008 Dempsterabond@musicinst.org847-448-8332 " " " " " " Mark George, President 517 Green Bay RdNature's Perspective Paul Klitzke 2000 Greenleafpklitzkie@naturesperspective.comNature's PerspectiveRick Prinz2000 GreenleafRprinz@naturesperspective.com847-475-7917On Track Fulfillment, Inc. Pamela Johnson 1285 HartreyOntrack@ontrackfulfillment.com847-328-5969Photography by Mike Canale Mike Canale 2008 Dempster mikecanalephotography.com 847-864-0146Pneufast Ed Chester 2200 Greenleafechester@pneufast.com847-866-8787Rimland Services NFP Carolyn Zak 1265 Hartreycmzak@rimland.org847-328-4090685 of 708 Rimland Services NFPTina Jones1265 Hartreytjones@rimland.org847-328-4090Rimland Services NFP (Mr.) Brendy Sims 1265 Hartreybsims@rimland.org847-328-4090Rolf's Auto Care Iris Toledo-Kotzhoefer 2015 Dempsteriris@rolfsautocare.com/847-328-8040Spartech Plastics Dale Sizemore 2020 Greenwooddale.sizemore@spartech.com847-864-4050Solixir Scott Lerner 940 Pitnerslerner@solixir.comSolixirMarc Johnson940 Pitnermjohnson@solixir.com773-547-1599Sterling Precision Optical Frank Hussy 1916 Greenleaf 847-864-6900Tapes Unlimited (Ms.) Reggie Levy 1245 Hartreytapesunlimited@sbcglobal.net847-866-6060Thermal Laminating Debbie Levitan 2220 Greenleaf cattlam@aol.com847-869-6010U Haul Ben Shock, Gen.Mgr. 2125 Dempster 989-640-1496 cellWCGO - 1590 AM Gus Rios, Gen. Mgr. 2100 Lee grios@1590wcgo.com847-475-1590Zeus & Company (pet distribution) David Levy 2004 Dempsterinfo@zeusandco.com847-869-6961Ward Manufacturing Tom Ward 2230 Main tom@wardmfgco.com847-864-4786Ward Manufacturing Michael Ward 2230 Main michael@wardmfgco.com847-864-4786Walgreen's Ivette Gonzalez 7519 N.Westernmgr.00252@store.walgreens.com773-764-1765686 of 708 687 of 708 688 of 708 689 of 708 690 of 708 691 of 708 692 of 708 693 of 708 For City Council Meeting of June 10, 2013 Item O6 Ordinance 51-O-13: Amend Title 10, Chapter 8, Section 3: Schedule of License Fees For Introduction To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Martin Lyons, Assistant City Manager/CFO Rickey A. Voss, Revenue/Parking Manager Subject: Approval to amend Title 10, Motor Vehicles and Traffic, Chapter 8, Section 3: Schedule of License Fees of the Evanston City Code Date: June 3, 2013 Recommended Action: The Transportation/Parking Committee and staff recommend that the City Council City consider amending Title 10, Motor Vehicles and Traffic, Chapter 8, Section 3: Schedule of License Fees of the Evanston City Code amending (B) Disabled Veterans by deleting the requirement to have a vehicle awarded in order to be qualified for a discounted rate and to add (E) Active Duty Military Personnel. Any active duty service member who makes application for a wheel tax license for one motor vehicle owned by the member shall not be required to pay the usual fee for such wheel tax license. Funding Source: N/A Summary: The current code establishes a no fee wheel tax license for Disabled Veterans that are eligible for or have been awarded a vehicle by the Federal Government for the disability. Staff is recommending that the requirement of the vehicle issuance be eliminated and that all disabled veterans will be eligible to receive a no fee wheel tax license for one vehicle owned by the disabled veteran. After September of 2001, an administrative decision was made to provide at no cost one wheel tax license to any active duty service member who makes application for one motor vehicle owned by the member. The Transportation/Parking Committee recommended approval at the April 24, 2013 meeting. Attachments: Ordinance 51-O-13 Memorandum 694 of 708 5/6/2013 51-O-13 AN ORDINANCE Amending City Code Section 10-8-3 to Provide One Free Wheel Tax License to Disabled Veterans and Active-Duty Military Personnel NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Subsection 10-8-3-(B) of the Evanston City Code of 2012, as amended (“City Code”), is hereby further amended to read as follows: (B) Disabled Vets. Any disabled veteran who has been or shall be awarded an automobile by the federal government because of his/her disability, and who makes application for a wheel tax license for one a motor vehicle so awarded to him/her and owned by him he/she owns shall not be required to pay the usual fee for one (1) such wheel tax license. SECTION 2: City Code Section 10-8-3 is hereby further amended by the enactment of a new Subsection (E) thereof, to read as follows: (E) Active-Duty Military Personnel. Any active-duty service member of the U.S. armed forces who makes application for a wheel tax license for a motor vehicle he/she owns shall not be required to pay the usual fee for one (1) such license. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid application of this ordinance is severable. 695 of 708 51-O-13 ~2~ SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2013 Adopted: ___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 696 of 708 For City Council meeting of June 10, 2013 Item O7 Business of the City by Motion: First Night Evanston 2013 – Request for Funding For Action To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Subject: Request for Funding – First Night Evanston 2013 Date: June 5, 2013 Recommended Action: The Rules Committee and staff recommend that the City Council authorize a grant of $10,000 for the 2013 First Night Evanston as part of the City’s celebration of the 150th anniversary of its incorporation. This item was approved at the June 3, 2013 Rules Committee meeting. Summary: First Night Evanston was a long standing tradition that was ended several years ago. A new group has been organized to continue the tradition. Attached is a letter and proposal from First Night Evanston requesting $10,000 for the event to be held December 31, 2013 into January 1, 2014. Funds are available through an allocation made in the FY 2013 City budget to support celebrations associated with the 150th anniversary celebration. The City previously provided $10,000 to the Evanston Fourth of July Association to enhance the bands involved in the 2013 parade. Attachments: May 4, 2013 letter from First Night Evanston Memorandum 697 of 708 698 of 708 699 of 708 700 of 708 701 of 708 702 of 708 703 of 708 704 of 708 705 of 708 706 of 708 707 of 708 For City Council meeting of June 10, 2013 Item O8 Business of the City by Motion: Closure of City Offices – Friday, July 5, 2013 For Action To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Subject: Closure of City Offices – Friday July 5, 2013 Date: June 5, 2013 Recommended Action: Rules Committee and staff recommend that the City Council authorize the City Manager to close city offices on Friday, July 5, 2013 in recognition of the 150th anniversary of the City’s incorporation and provide one floating holiday to employees who must work that day. This item was approved at the June 3, 2013 Rules Committee meeting. Summary: In order to recognize the outstanding work of our employees and to provide them recognition in this 150th year of the City’s incorporation, I am proposing to close City offices on Friday, July 5, 2013. This comes after the closure of City offices for Independence Day on Thursday, July 4, 2013. Closure on July 5 should have a minimal impact on City administrative operations. Employees that are required to work on July 5 to provide public safety services, recycling collection, essential water plant operations and to staff our previously scheduled Parks, Recreation and Community services programs will receive a floating holiday that can be used per existing personnel policies no later than December 31, 2013. Memorandum 708 of 708