HomeMy WebLinkAbout05.20.13
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, May 20, 2013
The City Council meeting convenes at 7:00 p.m.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Burrus
(II) Mayor Public Announcements and Proclamations
Recognition of Tiara Scott, 2013 National USAW Girls Folkstyle Wrestling
Champion
Southeast Evanston Neighbors (SEA) Donation for Tree Planting
Employee Recognition 25 Years of Service
Public Works Week – May 20-27, 2013
(III) City Manager Public Announcements
Recognition of Godwin Chen, Local Government Management Fellow
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a
period for citizen comments shall be offered at the commencement of each regular Council meeting.
Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on
a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for
Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for
all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among
the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the
City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not
respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
(VI) Special Orders of Business
(VII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
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City Council Agenda May 20, 2013 Page 2 of 3
5/16/2013 4:53 PM
(VIII) Executive Session
(IX) Adjournment
SPECIAL ORDERS OF BUSINESS
(SP1) New Initiatives for Evanston Senior Programs and Services
Staff requests that City Council receive a report about new initiatives for
Evanston senior programs and services. A presentation will be given at the City
Council meeting on May 20, 2013.
For Action
(SP2) Public Works Special Pickup Program
Staff seeks direction from City Council to determine how best to handle special
pickups that have been categorized as fly dumps.
For Action
(SP3) First Quarter Financial Report for Fiscal Year 2013
Staff recommends City Council accept and place the First Quarter Financial
Report for FY 2013 on file.
For Action
(SP4) Resolution 33-R-13 Authorizing 2013 Budget and Capital Improvement Plan
Amendment
Staff recommends approval of Resolution 33-R-13 which authorizes the City
Manager to amend the FY 2013 Budget. The proposed amendment would
increase FY 2013 budgeted expenditures by $6,575,379 from $247,359,877 to
$253,935,256.
For Action
(SP5) Ordinance 47-O-13; Amending the Zoning Ordinance to Allow Commercial
Indoor Recreation as a Special Use in the I2 District
Staff recommends approval of ordinance 47-O-13 as amended and introduced by
City Council on April 22, 2013. The ordinance as amended retains the term
“Commercial” in the zoning use and definition for “Commercial Indoor
Recreation,” as currently defined in Section 6-18-3 of the Zoning Ordinance. At
the May 13, 2013 City Council meeting this agenda item was held for the May 20,
2013 meeting.
For Action
(SP6) 79th City Council Planning and Goal Setting
Staff recommends that: 1) the City Council receive report on issues and projects
facing the City during the term of the 79 th City Council; 2) select a date or dates
for further discussion of these issues and to develop plans and goals for the
future; and 3) provide other direction to the City Manager as appropriate.
For Action
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City Council Agenda May 20, 2013 Page 3 of 3
5/16/2013 4:53 PM
MEETINGS SCHEDULED THROUGH MAY 2013
Upcoming Aldermanic Committee Meetings
Tues, May 21 7:30 PM Housing & Community Dev Act Committee
Wed, May 22 6:00 PM Transportation/Parking Committee
Wed, May 22 7:30 PM Economic Development Committee
Thur, May 23 5:30 PM Emergency Telephone Board
Tues, May 28 5:45 PM A&PW, P&D, City Council
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
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For City Council meeting of May 20, 2013 Item SP1
Business of the City by Motion: Senior Programs and Services
For Action
To: Honorable Mayor and Members of the City Council
From: Douglas Gaynor, Director, Parks, Recreation and Community Services
Christina Ferraro, Senior Services and Levy Center Manager
Subject: New Initiatives for Evanston Senior Programs and Services
Date: May 15, 2013
Recommended Action:
Staff requests that City Council receive a report about new initiatives for Evanston
senior programs and services. A presentation will be given at the City Council meeting
on May 20, 2013.
Memorandum
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For City Council meeting of May 20, 2013 Item SP2
Special Order of Business: Special Pickup Program
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Jim Maiworm, Assistant Director Operations and Maintenance
Subject: Special Pickup Program
Date: May 16, 2013
Recommended Action:
Staff seeks direction from City Council to determine how best to handle special pickups
that have been categorized as fly dumps.
Summary:
Assistant Director Jim Maiworm will present a PowerPoint on the City’s special pickup
program at the City Council meeting on Monday May 20, 2013. Staff will discuss with
the City Council the special pickup program and how fly dumping affects operations,
costs and customer service.
Memorandum
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7For the City Council Meeting of September 20, 2010
2nd Quarter Financial Report
For City Council meeting of May 20, 2013 Item SP3
First Quarter Financial Report for Fiscal Year 2013
For Acceptance and Placement on File
To: Honorable Mayor and Members of the City Council
From: Marty Lyons, Assistant City Manager/Chief Financial Officer
Louis Gergits, Finance Manager
CC: Wally Bobkiewicz, City Manager
Subject: First Quarter Financial Report for Fiscal Year 2013
Date: May 20, 2013
Recommended Action:
Staff recommends City Council accept and place the First Quarter Financial Report for
FY 2013 on file.
Funding Source:
N/A
Summary:
The City ended the first quarter of the 2013 fiscal year in stable financial condition. The
City’s financial performance is the result of revenues remaining relatively consistent with
budget targets and expenditures being held below budgeted levels.
March represents the third month of the City of Evanston’s 2013 fiscal year. As a result,
it is too early to draw any meaningful conclusions or projections relative to the City ’s
financial performance in FY 2013. Staff will continue to monitor City revenues and
expenditures/expenses throughout FY 2013 and will provide regular updates to the City
Council.
Attached are summaries of the City’s funds for the first quarter of FY 2013. In reviewing
these reports, please note the following:
A majority of the revenues are recorded at the time they are actually received
(permits, property taxes, fees, etc.), however, some revenues are recorded at the
time of notification of the revenue being earned by the City (sales, income,
telecommunications taxes, etc).
Memorandum
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State revenue sources are delayed by one to three months based on the revenue
source in question.
While some revenues are received on a monthly basis, other revenues are
received less uniformly throughout the year. An example is property taxes, which
are billed bi-annually and then distributed by the County as payments are
received. This disbursal method contrasts with other revenue sources such as
sales taxes, which are collected by the State and distributed on a monthly basis.
Operating expenses, including payroll, are reported at the time they are incurred
during the year. At year-end, the City often receives invoices after the close of
the year, for services used or items purchased during the year. These expenses
are recorded into the previous year for which they were incurred.
Operating expenses are incurred on a uniform basis for items such as payroll,
utilities, fuel, etc., and on an as needed basis for supplies, equipment and
specific outsourced services.
General Fund Revenues:
General Fund revenues through the March 31, 2013 were $22,279,326 or 26.4% of
budget, or slightly above the 25% budget target. The first quarter performance of major
General Fund revenue sources is summarized below:
Through March 31, 2013 property tax revenue was $6,304,164 or 50.5% of
budget.
State income tax was recorded in the amount of $1,579,888 through March 31,
2013, achieving 24.9% of the budget target for this revenue item. State income
tax is typically received in arrears by one or two months.
Regular sales tax revenue in FY 2013 was $2,118,243 or 22.8% of budget.
Home rule sales tax revenue in FY 2013 was $1,333,064 or 22.7% of budget.
Real estate transfer tax through March 31, 2013 totaled $345,934 achieving
16.1% of the budget target for this item. This includes large property sales.
Through March 31, 2013, licenses, permits, and fees were approximately 26.1%
of budget. Permit revenue was $1,321,785 or 32.6% of budget. In comparison,
license revenue is $747,510 or 12.8% of target budget.
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General Fund Expenditures:
Through March 31, 2013, General Fund expenditures were $18,552,127 or 21.9% of
budget for FY 2013. It is important to note, for the General Fund, many expenditures /
disbursements are not made evenly throughout the year. For example:
Seasonal employee wages in Parks, Recreation and Community Services are
typically charged during the summer months.
Police Department assigns additional patrol details during the summer months.
While the previous winter was relatively mild, certain overtime wages in Public
Works for services such as snow/ice removal may occur during the months of
November and December.
Due to the uneven disbursements of many General Fund expenditures, it will be difficult
to project FY 2013 expenditure totals until additional monthly financial data is available.
Staff will continue to monitor expenditures throughout the year and will provide regular
reports to the City Council and public.
Enterprise Funds:
Revenues and expenses for the Parking, Water, Sewer and Solid Waste Funds were all
below the 25% budget target. Similar to the General Fund, many enterprise fund
revenues and expenses / disbursements do not occur evenly throughout the fiscal year.
In addition, Water and Sewer Fund revenues are typically lowest during the winter
months. As a result, it is difficult to project whether the enterprise funds will perform
close to budgeted levels at this time. Staff will continue to monitor and report on the
performance of City enterprise fund revenues and expenditures throughout FY 2013.
Legislative History:
N/A
Attachments
March 31, 2013 Monthly Financial Report
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To: Wally Bobkiewicz, City Manager
Martin Lyons, Assistant City Manager/Chief Financial Officer
From: Louis Gergits, Finance Manager
Hitesh Desai, Accounting Manager
Subject: March 2013 Monthly Financial Report
Date: May 3, 2013
Please find attached the unaudited financial statements as of March 31, 2013. A
summary by fund for total revenues, expenditures/expenses, fund balances, and cash
balances is as follows:
YTD YTD YTD 3/31/2013 3/31/2013
3/31/2013 3/31/2013 3/31/2013 Unreserved Cash
Fund Name Fund # Revenue Expenses Net Fund Balance Balance*
General 100 22,279,326$ 18,552,127$ 3,727,199$ 21,774,085$ 12,160,633$
HPRP 190 - - - - -
Neighborhood Stabilization 195 478,494 290,563 187,931 274,923 191,905
Motor Fuel 200 436,997 208,250 228,747 1,233,927 1,390,511
Emergency 911 205 204,306 215,655 (11,349) 1,269,645 1,126,073
SSA#4 210 190,334 92,500 97,834 275 (28,603)
CDBG 215 185,126 238,481 (53,355) 727,241 47,112
CDBG Loan 220 16,481 29,606 (13,125) 2,091,090 (31,379)
Economic Development 225 507,961 317,631 190,330 1,961,636 1,744,059
Neighborhood Improvement 235 - - - 129,915 129,915
Home 240 164,214 114,243 49,971 2,862,997 8,278
Affordable Housing 250 2,135 20,998 (18,863) 2,214,831 480,091
Washington National TIF 300 2,448,041 1,015,138 1,432,903 8,874,449 8,293,058
SSA#5 305 221,567 - 221,567 679,697 626,162
SW II TIF (Howard Hartrey) 310 708,832 36,100 672,732 4,919,872 4,918,371
Southwest TIF 315 255,912 7,375 248,537 561,274 553,476
Debt Service 320 6,561,955 337,563 6,224,392 9,162,029 7,537,183
Howard Ridge TIF 330 368,261 447,689 (79,428) 665,697 685,092
West Evanston TIF 335 45,514 15,000 30,514 373,177 898,469
Dempster-Dodge TIF 340 - - - - -
Capital Improvement 415 5,559 415,047 (409,488) 4,332,938 7,885,472
Special Assessment 420 79,939 79,415 524 1,905,769 1,905,839
Parking 505 2,532,520 1,390,008 1,142,512 16,108,941 12,652,395
Water 510-513 3,222,767 2,647,794 574,973 9,497,987 9,759,457
Sewer 515 3,045,807 2,505,125 540,682 4,682,202 3,444,794
Solid Waste 520 1,189,569 656,251 533,318 (946,417) (1,256,475)
Fleet 600 796,844 577,446 219,398 135,562 (442,336)
Equipment Replacement 601 379,337 - 379,337 968,165 1,050,935
Insurance 605 4,077,563 4,392,239 (314,676) (7,664,809) (215,893)
Library 185 2,293,142 900,950 1,392,192 1,721,851 1,879,530
Total**52,698,503$ 35,503,194$ 17,195,309$ 90,518,949$ 77,394,124$
*This is net of any interfund receivables/payables
**This summary does not include the Police or Fire Pension Funds even though detailed reports are included.
Memorandum
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Beginning in 2013 the General Fund balance calculation includes both the undesignated
and designated (IMRF and Compensated absence reserve of $5.4 million) fund
balances.
Included above are the ending balances as of March 31, 2013 for both unreserved fund
and cash balances. Of these two amounts, cash balance is the more meaningful metric
since this represents liquid cash and/or invested assets which may be used (or easily
sold) to support and fund current operations. While ending fund balance is also an
important measurement of the City’s financial health, it usually includes illiquid assets or
future cash receipts or disbursements such as receivables (including property tax) due
to the City and accounts payable/accrued expenses.
Since this financial report is for the third month of the fiscal year, many of the year-to-
date tax revenues are estimated due to normal delays between the liability month (when
the tax becomes obligated to us) and the month of collection. There is typically a one to
three month delay in collection for income tax, sales tax, use tax and
telecommunications tax.
Through March 31, 2013, the CDBG Loan Fund is showing a negative cash balance of
$31,379. This negative cash balance is the result of a transfer of $205,000 in loan
expenditure from the CDBG Fund to the CDBG Loan Fund as of December 31, 2012.
Through March 31, 2013, the Solid Waste Fund is showing a negative fund balance of
$946,417 and a negative cash balance of $1,256,475. The Solid Waste Fund has
operated at a surplus of $533,318 through the end of the first quarter of FY 2013. This
surplus has reduced the negative fund and cash balance in the Solid Waste Fund.
Through March 31, 2013, there is a negative cash balance of $442,336 in the Fleet
Fund.
Through March 31, 2013, the Insurance Fund is showing a negative fund balance of
$7,664,809 and a negative cash balance of $215,893. The negative cash balance in
the fund is largely attributable to workers’ compensation payouts and a one-time annual
insurance premium payment of $544,290, which occurred in January. Staff anticipates
the monthly departmental contributions to the Insurance Fund will offset the annual
premium payment in approximately two months. Staff will continue to monitor workers’
compensation awards in the future.
If there are any questions on the attached report, please contact me by phone at (847)
859-7816 or by email: lgergits@cityofevanston.org.
Detailed fund summary reports can be found at the following link:
http://www.cityofevanston.org/city-budget/financial-reports/
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CERTIFICATION OF ATTACHED FINANCIAL REPORTS
As required per Illinois Statute 65 ILCS 5/3.1-35-45 I, Martin Lyons, Treasurer of the
City of Evanston, hereby affirm that I have reviewed the March 31, 2013 year-to-date
financial information and reports which to the best of my knowledge appear accurate
and complete.
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RevenuesBudgetActual% of BudgetBudgetActual% of BudgetBudgetActual% of BudgetBudgetActual% of BudgetBudgetActual% of BudgetProperty Tax12,481,386$ 6,304,164$ 50.5%-$ -$ -$ -$ -$ -$ -$ -$ Sales Tax15,152,800 3,451,307 22.8%- - - - - - - - State Income Tax6,322,645 1,573,888 24.9%- - - - - - - - Utility Tax8,514,306 2,167,402 25.5%- - - - - - - - Real Estate Transfer Tax2,146,300 345,934 16.1%- - - - - - - - Liquor Tax2,350,000 457,907 19.5%- - - - - - - - Other Taxes5,961,146 1,024,544 17.2%- - - - - - - - Licenses, Permits, Fees9,419,640 2,459,447 26.1%- - - - - - - - Charges for Services7,904,198 800,058 10.1% 6,434,293 1,624,682 25.3% 13,157,500 3,100,986 23.6% 12,908,000 3,045,793 23.6% 3,624,033 874,873 24.1%Intergovernmental Revenues786,798 881,826 112.1%- - - - - - 140,000 3,204 2.3%Interfund Transfers7,693,367 1,910,632 24.8% 3,631,350 907,838 25.0%- - - - 1,245,967 311,492 25.0%Other Non-Tax Revenue5,790,465 902,217 15.6% 2,034,004 - 0.0% 3,771,800 121,781 3.2% 7,119,865 14 0.0%- - Total Revenues84,523,051$ 22,279,326$ 26.4% 12,099,647$ 2,532,520$ 20.9% 16,929,300$ 3,222,767$ 19.0% 20,027,865$ 3,045,807$ 15.2% 5,010,000$ 1,189,569$ 23.7%ExpendituresLegislative635,096$ 148,838$ 23.4%-$ -$ -$ -$ -$ -$ -$ -$ City Administration1,873,088 335,569 17.9%- - - - - - - - Law Department989,154 207,402 21.0%- - - - - - - - Administrative Services Department 8,776,493 1,498,670 17.1%- - - - - - - - Community and Econ. Development 2,721,262 560,314 20.6%- - - - - - - - Police Department25,552,038 6,236,893 24.4%- - - - - - - - Fire & Life Safety Services13,741,148 3,262,550 23.7%- - - - - - - - Health Department2,633,716 579,561 22.0%- - - - - - - - Public Works - Operating9,660,554 2,461,401 25.5% 10,968,984 926,402 8.4%- - - - 5,264,222 656,251 12.5%Public Works - Capital Outlay- - 3,455,000 463,606 13.4%- - - - - - Parks, Recreation & Comm. Services 17,937,873 3,260,929 18.2%- - - - - - - - Utilities - Operating- - - - 12,927,979 2,618,064 20.3% 14,322,988 2,495,921 17.4%- - Utilities - Capital Outlay- - - - 7,683,500 29,730 0.4% 4,120,600 9,204 0.2%- - Total Expenditures84,520,422$ 18,552,127$ 21.9% 14,423,984$ 1,390,008$ 9.6% 20,611,479$ 2,647,794$ 12.8% 18,443,588$ 2,505,125$ 13.6% 5,264,222$ 656,251$ 12.5%As of March 31, 2013City of Evanston Report of Budget-to-Actual Revenues and ExpendituresParking FundWater FundSolid Waste FundSewer FundGeneral Fund(Target is 25% of FY 2013 Budget) 4 of 3812 of 109
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Tax - Property 12,296,386$ 12,420,307$ 12,481,386$ 6,304,164$
Tax - State Use 1,091,215 1,073,739 1,176,879 306,462
Tax - Sales Tax - Basic 9,209,455 8,761,641 9,291,000 2,118,243
Tax - Sales Tax - Home Rule 5,997,020 5,561,629 5,861,800 1,333,064
Tax - Auto Rental 36,445 41,405 40,000 9,944
Tax - Athletic Contest 700,000 740,795 760,000 -
Tax - State Income 5,853,839 6,476,173 6,322,645 1,573,888
Tax - Electric Utility 3,069,806 3,001,783 3,069,806 770,880
Tax - Natural Gas Utility 1,583,000 899,358 1,400,000 347,001
Tax - Natural Gas Use - Home Rule 869,000 676,312 800,000 262,674
Tax - Cigarette 485,000 205,249 485,000 -
Tax - Evanston Motor Fuel 761,587 629,128 707,667 148,250
Tax - Liquor 2,070,063 2,262,396 2,350,000 457,907
Tax - Parking 2,160,000 2,352,581 2,200,000 559,888
Tax - Personal Property Replacement 626,300 586,273 591,600 -
Tax - Real Estate Transfer 1,725,000 2,026,863 2,146,300 345,934
Tax - Telecommunications 3,150,200 3,449,286 3,244,500 786,847
License Fees - Vehicles 2,598,341 2,562,972 2,600,000 400,835
License Fees - Other 1,045,382 1,120,833 1,030,502 346,675
Permit Fees - Building 2,500,000 3,546,648 3,020,000 931,590
Permit Fees - Other 1,184,788 1,937,601 1,209,788 390,195
Other Fees 1,324,350 1,306,308 1,559,350 390,152
Fines and Forfeiture Revenue 4,721,639 3,536,492 4,366,022 644,167
Charges for Services Revenue 7,853,023 8,064,606 7,904,198 800,058
Intergovernmental Revenue 669,897 862,151 786,798 881,826
Other Revenue 1,216,983 1,362,914 1,418,443 253,363
Interfund Transfers In (Other Funds)7,890,068 7,708,590 7,693,367 1,910,632
Interest Income 12,000 7,169 6,000 4,687
Total Revenue 82,700,787 83,181,202 84,523,051 22,279,326
Legislative 616,033 628,543 635,096 148,838
City Administration 1,856,258 1,606,510 1,873,088 335,569
Law Department 999,107 978,867 989,154 207,402
Administrative Services Department 8,643,197 7,919,254 8,776,493 1,498,670
Community and Economic Development 3,148,339 3,093,549 2,721,262 560,314
Police Department 24,752,938 25,400,515 25,552,038 6,236,893
Fire & Life Safety Services Department 13,314,621 13,451,268 13,741,148 3,262,550
Health Department 2,413,969 2,231,646 2,633,716 579,561
Public Works Department 9,559,460 9,065,156 9,660,554 2,461,401
Parks, Recreation & Community Services 17,392,621 17,402,177 17,937,873 3,260,929
Transfer to Capital Improvement Fund 1,250,000 1,250,000 - -
Transfer to Equipment Replacement Fund 500,000 500,000 - -
Total Expenditures 84,446,543 83,527,485 84,520,422 18,552,127
Net Surplus (Deficit)(1,745,756)$ (346,283)$ 2,629$ 3,727,199$
Beginning Unrestricted Fund Balance (Note 1) 18,393,169 18,046,886
Total Ending Fund Balance 18,046,886$ 21,774,085$
Note 1: Unrestricted fund balance includes amounts designated for compensated absences and IMRF.
City of Evanston
General Fund
As of March 31, 2013
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Grant Proceeds 80,000$ 83,648$ -$ -$
Total Revenue 80,000 83,648 - -
Program Activities 80,000 83,648 - -
Total Expenditures 80,000 83,648 - -
Net Surplus (Deficit)-$ -$ -$ -$
Beginning Fund Balance - -
Ending Fund Balance -$ -$
* Note - The HPRP Fund was fully expended and closed in FY 2012. This report is for historical purposes only.
City of Evanston
Homelessness Prevention & Rapid Re-Housing Program
As of March 31, 2013
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Grant Proceeds 5,699,363$ 8,048,735$ 4,011,917$ 273,204$
Program Income 1,750,000 93,235 - 205,290
Total Revenue 7,449,363 8,141,970 4,011,917 478,494
Development Activities 6,771,363 7,628,312 3,505,000 210,760
Administration 338,749 292,431 341,622 43,641
Transfer to Debt Service 3,616 3,616 3,905 976
Transfer to Insurance 15,635 15,635 16,390 4,097
Transfer to General Fund 320,000 114,984 145,000 31,089
Total Expenditures 7,449,363 8,054,978 4,011,917 290,563
Net Surplus (Deficit) -$ 86,992$ -$ 187,931$
Beginning Fund Balance - 86,992
Ending Fund Balance 86,992$ 274,923$
City of Evanston
Neighborhood Stabilization Fund
As of March 31, 2013
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
State Allotment 1,900,000$ 1,822,276$ 2,125,000$ 436,803$
Investment Earnings 2,000 1,103 2,000 194
Miscellaneous Income - - - -
Total Revenue 1,902,000 1,823,379 2,127,000 436,997
Street Resurfacing (2012) 1,400,000 1,181,453 1,400,000 -
Transfer to General Fund - Staff Engineering 132,727 132,727 133,000 33,250
Transfer to General Fund - Street Maintenance 704,263 704,263 700,000 175,000
Total Expenditures 2,236,990 2,018,443 2,233,000 208,250
Net Surplus (Deficit)(334,990)$ (195,064)$ (106,000)$ 228,747$
Beginning Fund Balance 1,200,244 1,005,180
Ending Fund Balance 1,005,180$ 1,233,927$
City of Evanston
Motor Fuel Fund
As of March 31, 2013
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Landline Surcharge Revenue 617,400$ 586,093$ 617,400$ 137,227$
Wireless Surcharge Revenue 416,160 430,675 416,160 66,987
Interest Income 1,000 679 1,000 92
Miscellaneous Revenue - - - -
Total Revenue 1,034,560 1,017,447 1,034,560 204,306
Operating Expense 847,415 778,225 891,122 156,615
Transfer to General Fund 125,950 125,950 125,950 31,488
Transfer to Insurance Fund 95,095 95,095 98,993 24,748
Transfer to Debt Service Fund 10,385 10,385 11,215 2,804
Capital Replacement 188,000 37,556 70,000 -
Total Expenditures 1,266,845 1,047,211 1,197,280 215,655
Net Surplus (Deficit)(232,285)$ (29,764)$ (162,720)$ (11,349)$
Beginning Fund Balance 1,310,758 1,280,994
Ending Fund Balance 1,280,994$ 1,269,645$
City of Evanston
E911 Fund
As of March 31, 2013
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Property Tax Revenue 398,000$ 361,466$ 370,000$ 190,334$
Investment Income - 6 - -
Total Revenues 398,000 361,472 370,000 190,334
Professional Fees (Evmark)398,000 398,000 370,000 92,500
Total Expenditures 398,000 398,000 370,000 92,500
Net Surplus (Deficit)-$ (36,528)$ -$ 97,834$
Beginning Fund Balance (61,031) (97,559)
Ending Fund Balance (97,559)$ 275$
City of Evanston
Special Service Area #4 Fund
As of March 31, 2013
10 of 3818 of 109
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Intergovernmental/Entitlement 1,490,500$ 1,963,086$ 1,540,000$ $ 176,635
Funds Reallocated from Prior Years 65,693 - 33,100 -
Program Income 140,000 81,942 352,000 8,491
Miscellaneous - 50 - -
Total Revenues 1,696,193 2,045,078 1,925,100 185,126
CDBG Administration/Planning 232,382 185,561 195,522 53,511
Development Activities 432,000 600,087 612,500 -
Capital Projects 255,000 130,000 335,800 839
Transfers to General Fund 776,811 771,633 781,278 184,131
Total Expenditures 1,696,193 1,687,281 1,925,100 238,481
Net Surplus (Deficit)-$ 357,797$ -$ (53,355)$
Beginning Fund Balance 422,799 780,596
Ending Fund Balance 780,596$ 727,241$
City of Evanston
CDBG Fund
As of March 31, 2013
11 of 3819 of 109
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Intergovernmental Revenue -$ 138,360$ -$ -$
Program Income 9,000 119,567 9,000 16,454
Interest Income - 186 - 27
Total Revenues 9,000 258,113 9,000 16,481
Program Expenses 20,000 155,978 20,000 29,606
Total Expenditures 20,000 155,978 20,000 29,606
Net Surplus (Deficit)(11,000)$ 102,135$ (11,000)$ (13,125)$
Beginning Fund Balance 2,002,080 2,104,215
Ending Fund Balance 2,104,215$ 2,091,090$
City of Evanston
CDBG Loan Fund
As of March 31, 2013
12 of 3820 of 109
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Hotel Tax 1,600,000$ 1,375,067$ 1,600,000$ 385,490$
Amusement Tax 300,000 230,606 300,000 110,290
Howard-Ridge Loan Repayment 48,500 48,500 48,500 12,125
Investment Income 8,000 412 800 56
Total Revenues 1,956,500 1,654,585 1,949,300 507,961
Economic Development Activities 1,802,825 1,428,350 1,830,209 185,305
Capital Projects 160,000 101,745 3,500 -
Transfer to Debt Service 12,752 12,752 13,771 2,295
Transfer to Insurance 75,334 75,334 67,416 16,854
Transfers to General Fund 452,707 452,707 452,707 113,177
Total Expenditures 2,503,618 2,070,888 2,367,603 317,631
Net Surplus (Deficit)(547,118)$ (416,303)$ (418,303)$ 190,330$
Beginning Fund Balance 2,187,609 1,771,306
Ending Fund Balance 1,771,306$ 1,961,636$
City of Evanston
Economic Development Fund
As of March 31, 2013
13 of 3821 of 109
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Taxes 20,000$ 20,000$ 20,000$ -$
Interest Income - - - -
Total Revenues 20,000 20,000 20,000 -
Program Expenses 50,000 - - -
Transfers to Other Funds - - - -
Total Expenditures 50,000 - - -
Net Surplus (Deficit)(30,000)$ 20,000$ 20,000$ -$
Beginning Fund Balance 109,915 129,915
Ending Fund Balance 129,915$ 129,915$
City of Evanston
Neighborhood Improvement Fund
As of March 31, 2013
14 of 3822 of 109
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Intergovernmental /Entitlement 500,000$ 651,104$ 797,400$ 164,214$
Interest Income - - - -
Program Income 10,000 54,486 - -
Total Revenues 510,000 705,590 797,400 164,214
Home Administration/Planning - - 4,000 -
Development Activities 604,000 570,222 765,000 103,503
Transfers to General Fund 59,958 42,960 28,400 10,740
Total Expenditures 663,958 613,182 797,400 114,243
Net Surplus (Deficit)(153,958)$ 92,408$ -$ 49,971$
Beginning Fund Balance 2,720,618 2,813,026
Ending Fund Balance 2,813,026$ 2,862,997$
City of Evanston
Home Fund
As of March 31, 2013
15 of 3823 of 109
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Demolition Taxes -$ 50,000$ -$ -$
Developer Contributions 125,000 - 155,000 -
Rehab Repayments - 8,333 - 2,083
Interest Income 125 723 228 52
Miscellaneous - 11,551 - -
Total Revenues 125,125 70,607 155,228 2,135
Housing - Land - - - -
Housing - Buildings - - 227,800 -
Down Payment Assistance 166,600 71,440 - -
Transfers to General Fund 23,990 23,990 23,990 5,998
Miscellaneous 40,000 - 46,000 15,000
Total Expenditures 230,590 95,430 297,790 20,998
Net Surplus (Deficit)(105,465)$ (24,823)$ (142,562)$ (18,863)$
Beginning Fund Balance 2,258,517 2,233,694
Ending Fund Balance 2,233,694$ 2,214,831$
City of Evanston
Affordable Housing Fund
As of March 31, 2013
16 of 3824 of 109
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Net Property Tax Increment 5,073,000$ 4,744,778$ 4,600,000$ 2,444,826$
Interest Income 25,000 17,755 25,000 3,215
Total Revenue 5,098,000 4,762,533 4,625,000 2,448,041
Series 1997 Principal
(refunded by 1999 & 2008D) 405,000 405,000 425,000 -
Series 1997 Interest
(refunded by 1999 and 2008D) 100,650 100,650 78,376 -
Contributions to Other Agencies 800,000 - - -
Economic Development Projects 500,000 185,285 1,250,000 24,550
Capital Improvements 2,536,000 622,674 2,886,000 -
Contractual Services 35,000 - 145,000 -
Transfer to Parking Fund (Sherman)3,876,726 3,876,726 3,631,350 907,838
Transfer to General Fund 325,000 325,000 331,000 82,750
Total Expenditures 8,578,376 5,515,335 8,746,726 1,015,138
Net Surplus (Deficit) (3,480,376)$ (752,802)$ (4,121,726)$ 1,432,903$
Beginning Fund Balance 8,194,348 7,441,546
Ending Fund Balance 7,441,546$ 8,874,449$
City of Evanston
Washington National TIF Fund
As of March 31, 2013
17 of 3825 of 109
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Net Property Taxes 428,756$ 433,183$ 448,875$ 221,567$
Interest Income - 9 - -
Total Revenue 428,756 433,192 448,875 221,567
Series 2002C Bonds Principal 325,000 325,000 340,000 -
Series 2002C Bonds Interest 98,232 98,231 78,816 -
General Management Support - - - -
Total Expenditures 423,232 423,231 418,816 -
Net Surplus (Deficit)5,524$ 9,961$ 30,059$ 221,567$
Beginning Fund Balance 448,169 458,130
Ending Fund Balance 458,130$ 679,697$
City of Evanston
Special Service Area #5
As of March 31, 2013
18 of 3826 of 109
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Net Property Tax Increment 1,073,000$ 1,113,811$ 1,100,000$ 705,397$
Interest Income 5,000 13,251 10,000 3,435
Total Revenue 1,078,000 1,127,062 1,110,000 708,832
1994 & 1996 Bonds Principal (refunded by
1999 and 2008D bonds)605,000 605,000 645,000 -
1994 & 1996 Bonds Interest (refunded by
1999 and 2008D bonds)109,603 109,602 75,611 -
Surplus Distribution 1,300,000 1,000,000 1,000,000 -
Capital Projects 1,500,000 22,185 1,400,000 -
Other Expenses - 2,408 500,000 -
Operating Transfer to General Fund 141,600 141,600 144,400 36,100
Total Expenditures 3,656,203 1,880,795 3,765,011 36,100
Net Surplus (Deficit)(2,578,203)$ (753,733)$ (2,655,011)$ 672,732$
Beginning Fund Balance 5,000,873 4,247,140
Ending Fund Balance 4,247,140$ 4,919,872$
City of Evanston
SW II TIF (Howard Hartrey)
As of March 31, 2013
19 of 3827 of 109
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Net Property Tax Increment 470,000$ 456,403$ 465,000$ 255,912$
Interest Income 500 7 100 -
Total Revenue 470,500 456,410 465,100 255,912
Economic Development Activities - - - -
Capital Improvement Projects 580,000 670 580,000 -
Operating Transfer to General Fund 28,920 28,920 29,500 7,375
Total Expenditures 608,920 29,590 609,500 7,375
Net Surplus (Deficit)(138,420)$ 426,820$ (144,400)$ 248,537$
Beginning Fund Balance (114,083) 312,737
Ending Fund Balance 312,737$ 561,274$
City of Evanston
Southwest TIF
As of March 31, 2013
20 of 3828 of 109
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Net Property Tax- Current 11,863,898$ 12,225,668$ 11,798,019$ 6,210,361$
Bond Proceeds/Premium/ Discounts - 3,572,986 - -
Transfer from Other Funds - IMRF 755,846 755,846 783,004 191,001
Miscellaneous Revenue - 18,434 - 33,510
Interest Income 1,500 3,645 1,500 116
Transfer from Sewer Fund - 99,650 190,210 47,552
Transfer from Special Assessment Fund 317,660 317,660 317,660 79,415
Total Revenue 12,938,904 16,993,889 13,090,393 6,561,955
Series 2002 C- Principal 660,000 4,195,000 - -
Series 2002 C- Interest 96,044 134,155 - -
Series 2004- Principal 760,000 845,000 775,000 -
Series 2004- Interest 506,250 525,850 478,400 -
Series 2004 B- Principal 1,630,000 1,630,000 595,000 -
Series 2004 B- Interest 195,640 195,638 130,439 -
Series 2005- Principal 730,000 750,000 1,095,000 -
Series 2005- Interest 700,500 719,000 664,000 -
Series 2006- Principal 80,000 130,000 85,000 -
Series 2006- Interest 451,582 462,158 448,302 -
Series 2006 B Bonds- Principal 35,000 - 35,000 35,000
Series 2006 B Bonds- Interest 604,126 604,126 603,426 302,063
Series 2007 - Principal 1,150,000 1,185,000 965,000 -
Series 2007 - Interest 598,958 634,277 684,458 -
Series 2008A - Principal 195,000 195,000 300,000 -
Series 2008A - Interest 132,313 132,313 125,975 -
Series 2008C - Principal 351,440 369,840 362,900 -
Series 2008C - Interest 387,730 408,030 376,308 -
Series 2008D - Principal 425,000 425,000 1,410,000 -
Series 2008D - Interest 93,554 93,554 36,690 -
Series 2010 A - Principal DSF 300,000 300,000 305,000 -
Series 2010 A - Interest DSF 185,337 185,338 179,338 -
Series 2010 B - Principal DSF 613,946 613,946 647,358 -
Series 2010 B - Interest DSF 141,648 141,648 135,508 -
Series 2011 A - Principal DSF 1,081,678 1,081,678 1,234,836 -
Series 2011 A - Interest DSF 630,961 630,959 451,586 -
Series 2012 A - Interest DSF - - 955,000 -
Series 2012 A - Principal DSF - - 357,706 -
Series 2004- Principal SAF 85,000 - 95,000 -
Series 2004- Interest SAF 19,600 - 13,650 -
Series 2005- Principal SAF 20,000 - 20,000 -
Series 2005- Interest SAF 18,500 - 17,500 -
Series 2006- Principal SAF 50,000 - 50,000 -
Series 2006- Interest SAF 10,576 - 8,526 -
Series 2007 - Principal SAF 35,000 - 35,000 -
Series 2007 - Interest SAF 35,320 - 33,920 -
Series 2008C - Principal SAF 18,400 - 19,000 -
Series 2008C - Interest SAF 20,300 - 19,702 -
General Management and Support 5,000 60 5,000 -
Bond Issuance Costs 60,000 23,686 60,000 -
Net of Transfers - - - -
Fiscal Agent Fees 8,000 74,016 10,000 500
Total Expenditures 13,122,403 16,685,272 13,824,528 337,563
Net Surplus (Deficit)(183,499)$ 308,617$ (734,135)$ 6,224,392$
Beginning Fund Balance 2,629,020 2,937,637
Ending Fund Balance 2,937,637$ 9,162,029$
City of Evanston
Debt Service Fund
As of March 31, 2013
21 of 3829 of 109
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Net Property Tax Increment 862,000$ 471,098$ 500,000$ 368,241$
Interest Income 400 164 400 20
Miscellaneous - 15,125 - -
Total Revenue 862,400 486,387 500,400 368,261
Economic Dev. Projects 300,000 25,267 - -
Capital Improvements 900,000 102,269 800,000 1,843
Developer Agreement Payments 668,836 545,579 610,000 403,621
Repayments to Econ. Dev. Fund 48,500 48,500 48,500 12,125
Transfers to General Fund 120,400 120,400 120,400 30,100
Total Expenditures 2,037,736 842,015 1,578,900 447,689
Net Surplus (Deficit)(1,175,336)$ (355,628)$ (1,078,500)$ (79,428)$
Beginning Fund Balance 1,100,753 745,125
Ending Fund Balance 745,125$ 665,697$
City of Evanston
Howard Ridge TIF
As of March 31, 2013
22 of 3830 of 109
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Net Property Tax Increment 605,000$ 96,387$ 300,000$ 45,442$
Bond Proceeds 2,270,000 - 3,400,000 -
Interest Income 1,000 714 1,000 72
Total Revenue 2,876,000 97,101 3,701,000 45,514
Economic Development Projects 1,200,000 - 650,000 -
Other Charges 490,000 308,852 1,600,000 -
Debt Service - Interest - - 40,000 -
Transfers to General Fund 60,000 60,000 60,000 15,000
Capital Projects 2,270,000 881,179 1,285,000 -
Total Expenditures 4,020,000 1,250,031 3,635,000 15,000
Net Surplus (Deficit)(1,144,000)$ (1,152,930)$ 66,000$ 30,514$
Beginning Fund Balance 1,495,593 342,663
Ending Fund Balance 342,663$ 373,177$
City of Evanston
West Evanston TIF
As of March 31, 2013
23 of 3831 of 109
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Net Property Tax Increment -$ -$ 100,000$ -$
Bond Proceeds - - 650,000 -
Interest Income - - - -
Total Revenue - - 750,000 -
Economic Development Projects - - 650,000 -
Total Expenditures - - 650,000 -
Net Surplus (Deficit)-$ -$ 100,000$ -$
Beginning Fund Balance - -
Ending Fund Balance -$ -$
City of Evanston
Dempster-Dodge TIF
As of March 31, 2013
24 of 3832 of 109
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Bond Proceeds 3,900,000$ 4,349,651$ 5,872,000$ -$
Grants 3,168,000 317,034 2,851,000 -
Private Contributions 1,301,200 - 510,000 -
General Fund Allocation 1,250,000 1,250,000 - -
Miscellaneous - 11,849 - -
Interest Income - 19,073 10,000 5,559
Total Revenue 9,619,200 5,947,607 9,243,000 5,559
Capital Outlay (includes prior year
rollovers)14,175,358 6,476,841 10,794,172 296,297
Interfund Transfers Out 475,000 475,000 475,000 118,750
Total Expenditures 14,650,358 6,951,841 11,269,172 415,047
Net Surplus (Deficit)(5,031,158)$ (1,004,234)$ (2,026,172)$ (409,488)$
Beginning Fund Balance 5,746,660 4,742,426
Ending Fund Balance 4,742,426$ 4,332,938$
City of Evanston
Capital Improvement Fund
As of March 31, 2013
25 of 3833 of 109
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Special Assessments Collected 300,000$ 292,877$ 300,000$ 79,202$
Bond Proceeds - - 250,000 -
Investment Income 10,000 5,532 10,000 737
Total Revenue 310,000 298,409 560,000 79,939
Transfer to Debt Service Fund 317,660 317,660 317,660 79,415
Capital Outlay 1,155,000 1,020,393 500,000 -
Total Expenditures 1,472,660 1,338,053 817,660 79,415
Net Surplus (Deficit)(1,162,660)$ (1,039,644)$ (257,660)$ 524$
Beginning Fund Balance 2,944,889 1,905,245
Ending Fund Balance 1,905,245$ 1,905,769$
City of Evanston
Special Assessment Fund
As of March 31, 2013
26 of 3834 of 109
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Parking Lots & Meters Operations 2,870,000$ 3,054,412$ 3,070,000$ 754,566$
Church Street Garage Operations 767,092 557,258 716,348 143,751
Maple Avenue Garage Operations 1,151,800 1,142,999 1,204,200 314,420
Sherman Avenue Garage Operations 1,356,275 1,460,452 1,417,275 408,437
Washington National TIF Interfund Transfers-In 3,876,726 4,301,726 3,631,350 907,838
Interest Income 15,070 15,818 15,070 837
Miscellaneous Revenue 11,400 10,100 11,400 2,671
Reserve for Future Repairs (Contra Depreciation)2,034,004 - 2,034,004 -
Total Revenue 12,082,367 10,542,765 12,099,647 2,532,520
7005 - Parking System Administration 655,747 825,321 784,607 106,810
7015 - Parking Lots and Meters 1,584,510 701,415 829,052 118,880
7025 - Church Street Self Park 608,255 395,831 607,955 66,512
7030 - Church Street Debt Payments 173,126 173,126 171,250 -
7036 - Sherman Avenue Garage 5,772,432 4,775,635 5,750,270 183,993
7037 - Maple Avenue Garage 1,736,960 840,539 1,611,920 153,590
7039 - Parking Debt - 26,504 27,461 -
Transfer to Insurance Fund 503,877 503,878 490,236 122,559
Transfer to General Fund 644,242 644,242 644,242 161,060
Transfer to Fleet 21,991 21,992 21,991 5,498
Transfer to Equipment Replacement 30,000 30,000 30,000 7,500
Capital Outlay 120,000 - - -
Capital Improvements 3,400,000 1,834,294 3,455,000 463,606
Total Expenditures 15,251,140 10,772,777 14,423,984 1,390,008
Net Surplus (Deficit)(3,168,773)$ (230,012)$ (2,324,337)$ 1,142,512$
Further Operating Expense Breakdown:
7015 Parking Meter Activities 762,846 701,415 792,400 118,880
7015 Parking Meter Depreciation 36,652 - 36,652 -
SUBTOTAL 799,498 701,415 829,052 118,880
7025- Church Garage Activities 494,156 395,831 428,027 66,512
7025- Church Garage Depreciation 179,928 - 179,928 -
SUBTOTAL 674,084 395,831 607,955 66,512
7036 Sherman Garage Activities 1,199,756 1,525,635 1,172,020 183,993
7036 Debt Service Payments 3,250,300 3,250,000 3,703,600 -
7036 Reserve (Depreciation)874,650 - 874,650 -
SUBTOTAL 5,324,706 4,775,635 5,750,270 183,993
7037 Maple Garage Activities 1,013,991 840,539 945,722 153,590
7037 Debt Service Payments - - - -
7037 Reserve (Depreciation)666,198 - 666,198 -
SUBTOTAL 1,680,189 840,539 1,611,920 153,590
Beginning Unrestricted Fund Balance 15,196,441 14,966,429
Ending Unrestricted Fund Balance 14,966,429$ 16,108,941$
City of Evanston
Parking Fund
As of March 31, 2013
27 of 3835 of 109
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Evanston 5,600,000$ 6,162,618$ 5,684,000$ 1,336,494$
Skokie 2,800,000 2,989,109 2,856,000 625,956
Northwest Commission 4,414,000 5,033,996 4,517,000 1,138,536
Cross Connection Control Fees 91,000 98,805 100,500 -
Investment Earnings 2,500 15,025 2,500 4,414
Debt Proceeds 4,800,000 4,448,704 2,000,000 -
Debt Proceeds (zero interest)- - 1,370,000 -
Fees and Merchandise Sales 35,000 111,459 40,000 1,184
Fees and Outside Work 80,000 228,159 80,000 14,328
Grants 262,500 262,500 - -
Insurance Reimbursements 420,000 - - -
Phosphate Sales 60,000 49,754 66,000 11,188
Property Sales and Rentals 203,057 200,951 213,300 20,477
Misc Revenue - 5,387 - 70,190
Total Revenue 18,768,057 19,606,467 16,929,300 3,222,767
General Support 832,838 911,966 990,583 166,715
Pumping 2,368,467 2,274,005 2,333,247 428,431
Filtration 2,563,022 2,980,398 2,635,539 425,612
Distribution 1,464,106 1,153,470 1,424,324 265,720
Meter Maintenance 313,840 282,913 309,163 54,383
Other Operating Expenses 285,530 227,063 478,592 17,988
Debt Service 944,157 944,157 864,233 303,017
Debt Service - IEPA Loan 3382 67,506 67,506 67,506 -
Capital Outlay 162,500 81,237 248,500 2,223
Capital Improvements 7,837,000 6,182,933 7,435,000 27,507
Interfund Transfers Out - General Fund 3,356,300 3,356,300 3,356,300 839,075
Interfund Transfers Out - Insurance Fund 468,492 468,493 468,492 117,123
Total Expense 20,663,758 18,930,441 20,611,479 2,647,794
Net Surplus (Deficit)(1,895,701)$ 676,026$ (3,682,179)$ 574,973$
Beginning Unrestricted Fund Balance 8,246,988 8,923,014
Ending Unrestricted Fund Balance 8,923,014$ 9,497,987$
City of Evanston
Water Fund
As of March 31, 2013
28 of 3836 of 109
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Operations 12,908,000$ 14,087,803$ 12,908,000$ 3,045,793$
Debt Proceeds 5,000,000 4,045,823 4,000,000 -
Debt Proceeds - 2012 IEPA Loan 4,000,000 - 3,100,000 -
Investment Earnings 1,000 2,962 1,000 -
Miscellaneous 91,236 - 18,865 14
Total Revenue 22,000,236 18,136,588 20,027,865 3,045,807
Sewer Operations 1,869,650 2,037,201 2,134,549 393,313
Other Operating Expenses 48,100 48,098 43,300 -
Interfund Transfers Out - General Fund 142,200 142,200 142,200 35,550
Interfund Transfers Out - Insurance Fund 269,988 269,988 269,988 67,497
Transfer to Debt Service - - 190,211 47,553
Capital Outlay 18,000 14,885 20,600 9,204
Capital Improvement Account 4,753,000 752,977 4,100,000 -
Debt Service 14,360,205 14,242,990 11,542,740 1,952,008
Total Expenses 21,461,143 17,508,339 18,443,588 2,505,125
Net Surplus (Deficit)539,093$ 628,249$ 1,584,277$ 540,682$
Beginning Unrestricted Fund Balance 3,513,271 4,141,520
Ending Unrestricted Fund Balance 4,141,520$ 4,682,202$
City of Evanston
Sewer Fund
As of March 31, 2013
29 of 3837 of 109
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Transfer from General Fund 1,245,967$ 1,245,967$ 1,245,967$ 311,492$
Solid Waste Franchise Fees 175,000 129,387 175,000 78,907
SWANCC Recycling Incentive 140,000 52,486 140,000 3,204
Recycling Service Charge 2,954,033 2,958,350 2,954,033 751,064
Sanitation Service Charge Penalty 30,000 52,865 30,000 9,364
Special Pickup Fees 100,000 51,413 100,000 11,165
State Recycling Grant - 1,500 - -
Trash Cart Sales 15,000 32,247 15,000 625
Investment Income - - - 20
Yard Waste Fees 350,000 190,957 350,000 23,728
Total Revenue 5,010,000 4,715,172 5,010,000 1,189,569
Refuse Collection & Disposal 3,077,218 2,881,849 3,259,574 404,869
Residential Recycling Collection 1,360,393 1,129,376 1,254,398 251,382
Yard Waste Collection 750,250 611,971 750,250 -
Total Expense 5,187,861 4,623,196 5,264,222 656,251
Net Surplus (Deficit)(177,861)$ 91,976$ (254,222)$ 533,318
Beginning Unrestricted Fund Balance (1,571,711) (1,479,735)
Ending Unrestricted Fund Balance (1,479,735)$ (946,417)
City of Evanston
Solid Waste
As of March 31, 2013
30 of 3838 of 109
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
General Fund 2,457,356$ 2,457,356$ 2,507,356$ 626,840$
Library Fund 2,381 2,381 2,381 595
Parking Fund 21,992 21,992 21,992 5,498
Water Fund 122,751 122,751 122,751 30,688
Sewer Fund 177,729 177,729 177,729 44,432
Solid Waste Fund 298,071 298,071 298,071 74,518
Sale of Surplus Property 75,000 76,115 - -
Damage to City Property 24,789 - 24,789 -
Miscellaneous Revenue 20,000 48,014 10,000 14,273
Interest Income 4,165 409 1,000 -
Total Revenues 3,204,234 3,204,818 3,166,069 796,844
General Support 284,571 240,361 292,007 61,098
Major Maintenance 3,211,873 3,203,629 3,217,058 516,348
Transfer to Equipment Repl. Fund 2,222,069 1,481,379 - -
Capital Outlay - 2,896 - -
Total Expenditures 5,718,513 4,928,265 3,509,065 577,446
Net Surplus (Deficit)(2,514,279)$ (1,723,447)$ (342,996)$ 219,398$
Beginning Fund Balance 1,639,611 (83,836)
Ending Fund Balance (83,836)$ 135,562$
City of Evanston
Fleet Maintenance Fund
As of March 31, 2013
31 of 3839 of 109
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
General Fund 1,742,590$ 1,742,590$ 1,242,590$ 310,647$
Library Fund 1,700 1,700 1,700 425
Parking Fund 30,000 30,000 30,000 7,500
Water Fund 72,275 - - -
Sewer Fund 127,650 - - -
Solid Waste Fund 177,131 177,131 177,131 44,283
Miscellaneous Revenue - 10,904 - 834
Sale of Surplus Property 210,217 253,156 210,217 15,648
Transfer from Fleet Fund 2,222,069 1,481,379 - -
Total Revenues 4,583,632 3,696,860 1,661,638 379,337
Capital Outlay 3,500,000 3,073,683 2,400,000 -
Capital Leases 50,000 34,349 50,000 -
Total Expenditures 3,550,000 3,108,032 2,450,000 -
Net Surplus (Deficit)1,033,632$ 588,828$ (788,362)$ 379,337$
Beginning Fund Balance -$ 588,828$
Ending Fund Balance 588,828$ 968,165$
City of Evanston
Equipment Replacement Fund
As of March 31, 2013
32 of 3840 of 109
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
General Admin Contribution- General 121,207 121,207$ 121,204$ 30,301$
General Admin Contribution- E911 930 930 930 233
General Admin Contribution- CDBG 930 930 930 233
General Admin Contribution- E.D. 930 930 930 233
General Admin Contribution- Parking 17,032 17,032 17,032 4,258
General Admin Contribution- Water Fund 24,962 24,962 24,962 6,241
General Admin Contribution- Sewer Fund 14,385 14,385 14,385 3,596
Liability/Property Contribution- General 909,150 909,150 909,150 227,288
Liability/Property Contribution- E911 6,972 6,972 6,972 1,743
Liability/Property Contribution- CDBG 6,972 6,972 6,972 1,743
Liability/Property Contribution- E.D.6,972 6,972 6,972 1,743
Liability/Property Contribution- Parking 127,731 127,731 127,731 31,933
Liability/Property Contribution- Water Fund 187,209 187,209 187,209 46,802
Liability/Property Contribution- Sewer Fund 107,887 107,887 107,887 26,972
Workers' Comp Contribution- General 1,244,860 1,244,860 1,244,860 311,215
Workers' Comp Contribution- Library Fund 5,898 5,898 5,898 1,475
Workers' Comp Contribution- E911 9,546 9,546 9,546 2,387
Workers' Comp Contribution- CDBG 9,546 9,546 9,546 2,387
Workers' Comp Contribution- E.D. 9,546 9,546 9,546 2,387
Workers' Comp Contribution- Parking 174,886 174,886 174,886 43,721
Workers' Comp Contribution- Water Fund 256,322 256,322 256,322 64,081
Workers' Comp Contribution- Sewer Fund 147,716 147,716 147,716 36,929
Subrogation Proceeds 83,300 121,316 83,300 37,025
Transfer from General Fund - Veolia Liability - 200,000 - 20,000
Investment Income 41,650 550 41,650 -
Workers Comp & Liability - Subtotal 3,516,536 3,713,455 3,516,536 904,926
Health Insurance Chargebacks- General 7,602,935 7,602,935 8,232,350 2,065,727
Health Insurance Chargebacks - Library 308,920 308,920 318,681 -
Health Insurance Chargebacks - NSP2 15,635 15,635 16,390 4,097
Health Insurance Chargebacks- E911 77,647 77,647 81,545 20,386
Health Insurance Chargebacks- CDBG 10,780 10,780 12,586 3,147
Health Insurance Chargebacks- E.D. Fund 57,886 57,886 56,081 12,492
Health Insurance Chargebacks- Parking 184,229 184,229 170,588 42,647
Health Insurance Chargebacks- Water 561,211 561,211 596,392 149,098
Health Insurance Chargebacks- Sewer 140,199 140,199 168,030 42,007
Health Insurance Chargebacks - Solid Waste 158,577 158,577 114,220 28,555
Health Insurance Chargebacks- Fleet 196,271 196,271 183,414 45,854
Retiree Health Insurance Contributions 1,903,503 1,599,166 1,684,894 351,876
Employee Health Insurance Contributions 1,209,056 1,357,679 1,760,276 331,751
One Time IPBC Distribution 200,000 200,000 300,000 75,000
Health & Life insurance - Subtotal 12,626,849 12,471,135 13,695,447 3,172,637
Total Revenues 16,143,385 16,184,590 17,211,983 4,077,563
City of Evanston
Insurance Fund
As of March 31, 2013
33 of 3841 of 109
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
City of Evanston
Insurance Fund
As of March 31, 2013
General Administration & Support 354,104 404,380 294,093 76,950
Auditing - - 25,000 -
Liability/Property Insurance Premiums 470,000 417,853 470,000 448,853
Liability Legal Fees 350,000 483,384 350,000 86,913
Liability Settlement Payments 400,000 1,065,006 400,000 73,040
Transfer - to ERI Debt Service - - 8,325 1,388
Workers' Comp Insurance Premiums 114,400 108,284 114,400 95,437
Workers' Comp Legal Fees 60,000 56,776 80,500 6,264
Workers' Comp Medical Payments 850,000 510,510 800,000 57,363
Workers' Comp Settlement Payments 700,000 1,003,026 1,100,000 312,303
Workers' Comp TPA Pymts (non specific)145,000 121,542 145,000 -
Workers' Comp TTD Pymts (non sworn)140,000 1,417 - 2,041
Workers' Comp & Liability - Subtotal 3,583,504 4,172,178 3,787,318 1,160,552
General Administration & Support 98,878 9,002 94,093 15,122
Health Insurance Premiums 13,005,609 13,178,021 13,458,615 3,201,330
Health Insurance Opt Out Payments 78,000 50,750 84,000 15,235
Health & Life Insurance - Subtotal 13,182,487 13,237,773 13,636,708 3,231,687
Total Expenditures 16,765,991 17,409,951 17,424,026 4,392,239
Net Surplus (Deficit)(622,605)$ (1,225,361)$ (212,043)$ (314,676)$
Beginning Unrestricted Fund Balance (6,124,772) (7,350,133)
Ending Unrestricted Fund Balance (7,350,133)$ (7,664,809)$
34 of 3842 of 109
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Property Taxes 6,119,393$ 6,246,212$ 6,061,575$ 3,189,246$
Personal Property Repl Tax 282,000 282,000 280,000 -
Interest on Investment 600,000 753,329 800,000 575
Participant Contributions 900,000 848,912 922,500 203,150
Unrealized Gain - - - 134
Miscellaneous - 184 - 50
Total Revenue 7,901,393 8,130,637 8,064,075 3,393,155
Administrative Expenses 154,000 289,018 154,000 17,734
Legal Fees 50,000 - 50,000 -
Retiree Pensions 4,700,000 4,771,894 4,841,000 1,204,848
Widows' Pensions 1,070,000 1,068,600 1,090,000 255,569
Disability Pensions 1,060,000 1,261,223 1,350,000 335,142
QUILDRO 75,000 79,831 75,000 22,603
Reserve for Future Payments - - - -
Total Expenditures 7,109,000 7,470,566 7,560,000 1,835,896
Net Surplus (Deficit)792,393$ 660,071$ 504,075$ 1,557,259$
Beg Net Assets held in Trust 54,893,621 54,893,621 55,553,692 55,553,692
End Net Assets held in Trust 55,686,014 55,553,692$ 56,057,767$ 57,110,951$
City of Evanston
Fire Pension Fund
As of March 31, 2013
35 of 3843 of 109
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Property Taxes 8,196,751$ 8,359,742$ 8,069,325$ 4,278,369$
Personal Property Repl Tax 325,000 325,000 325,000 -
Interest Income 1,600,000 2,343,610 2,625,000 92
Participant Contributions 1,385,000 1,599,434 1,383,750 377,903
Miscellaneous - 125 - -
Unrealized Gain / (Loss)- - - -
Total Revenue 11,506,751 12,627,911 12,403,075 4,656,364
Administrative Expenses 186,000 270,571 250,000 775
Retiree Pensions 7,250,000 7,299,098 7,500,769 1,928,278
Widow Pensions 818,000 868,955 868,000 215,005
Disability Pensions 625,000 652,875 700,000 175,240
Separation Refunds - 116,538 150,000 -
QUILDRO 12,000 17,886 18,000 5,270
Reserve for Future Payments - - - -
Total Expenditures 8,891,000 9,225,923 9,486,769 2,324,568
Net Surplus (Deficit)2,615,751$ 3,401,988$ 2,916,306$ 2,331,796$
Beg Net Assets held in Trust 72,596,264 72,596,264 75,998,252 75,998,252
End Net Assets held in Trust 75,212,015$ 75,998,252$ 78,914,558$ 78,330,048$
City of Evanston
Police Pension Fund
As of March 31, 2013
36 of 3844 of 109
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Revenue By Source
Allocation - Property Taxes 4,253,214 4,087,402 4,253,214$ 2,183,020$
Library Fines & Fees 150,000$ 148,074$ 185,000 43,612
Library Material Replacement 12,500 12,495 12,500 3,449
Copy Machine Charges 20,000 20,131 20,000 5,139
Meeting Room Fees 10,000 8,986 10,000 3,630
Non-resident Cards 2,460 989 1,690 260
North Branch Rental Income 47,325 58,606 59,660 15,207
State Per Capita Grant 75,900 76,385 76,300 -
Personal Property Repl. Tax 50,200 50,200 50,200 -
Video Rentals 28,000 25,016 - -
Transfer from General Fund - 521,920 - -
Book Sales - - 60,000 4,570
Fund for Excellence - - 245,000 34,255
Transfer from Endowment - - 131,250 -
Total Revenues 4,649,599 5,010,204 5,104,814 2,293,142
Expenditures
Youth Services 800,390 836,256 891,720 164,728
Adult Services 1,579,231 1,558,086 1,535,224 295,032
Circulation 589,769 618,770 612,892 127,767
Neighborhood Services 203,336 195,587 360,757 55,822
Technical Services 473,306 484,877 503,433 66,799
Maintenance 491,375 476,783 507,517 77,853
Administration 512,192 510,186 669,377 112,949
Total Expenditures 4,649,599 4,680,545 5,080,920 900,950
Net Surplus (Deficit)- 329,659 23,894 1,392,192$
Beginning Fund Balance - 329,659
Ending Fund Balance 329,659 1,721,851
City of Evanston
Library Fund
As of March 31, 2013
37 of 3845 of 109
JanuaryFebruaryMarch AprilMay JuneJulyAugustSeptemberOctoberNovemberDecemberFY 2013 Unreserved Fund Balance17,412,530$ 18,091,096$ 21,774,085$ FY 2012 Unreserved Fund Balance14,685,117$ 16,337,797$ 19,881,970$ FY 2013 Cash Balance6,624,063$ 7,811,937$ 12,160,633$ FY 2012 Cash Balance8,894,526$ 8,902,327$ 13,603,167$ $- $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000City of Evanston General FundComparison of Fund and Cash BalancesFiscal Year 2013 vs Fiscal Year 2012FY 2013 Unreserved Fund BalanceFY 2012 Unreserved Fund BalanceFY 2013 Cash BalanceFY 2012 Cash Balance38 of 3846 of 109
For City Council meeting of May 20, 2013 Item SP4
Resolution 33-R-13: Amending the FY 2013 Budget
For Action
To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Subject: Resolution 33-R-13 Amending the FY 2013 Budget
Date: May 20, 2013
Recommended Action:
Staff recommends approval of Resolution 33-R-13 authorizing the City Manager to
amend the FY 2013 Budget. The proposed amendment would increase FY 2013
budgeted expenditures by $6,575,379 from $247,359,877 to $253,935,256.
Funding Source:
The funding adjustments associated with the proposed FY 2013 Budget Amendment
are summarized in the table below:
Funding Description
Capital
Improvement
Fund
Total
Amendment
Request
Emergency Telephone (E911) Fund (Reserves) $ 50,000
CDBG Fund (Reserves) 159,000
Washington National TIF Fund (Reduction) (50,000)
Capital Improvement Fund (Detail Below) 2,306,179
New World Financial System 596,000
General Obligation (GO) Bond Issue 2,467,988
Prior Year Debt 18,191
Grants - Davis Street Grant Denial (776,000)
Special Assessment Fund (Reduction) (139,000)
Parking Fund - Noyes Center Renovation Loan 2,200,000
Parking Fund - Loan to Capital Fund for New World 596,000
Water Fund (GO Debt) 630,700
Sewer Fund (MWRD) Grant 822,500
Total Appropriation Amendment Requested: $ 2,306,179 $ 6,575,379
Summary:
Staff recommends approval of Resolution 33-R-13 – Authorization to amend the FY
2013 Budget. The proposed amendment would increase FY 2013 budgeted
Memorandum
47 of 109
expenditures by $6,575,379 from $247,359,877 to $253,935,256. An explanation of the
proposed FY 2013 Budget Amendment is provided below:
Emergency Telephone (E911) Fund – The proposed FY 2013 Budget
Amendment would increase expenditures in the E911 Fund by $50,000. The
proposed increase is due to higher than anticipated bids for the Emergency Alert
System project. The proposed amendment would increase the budget for the
project by $50,000, from $70,000 to $120,000. The unaudited FY 2012 year-end
fund balance in the E911 Fund was $1,280,994.
It should be noted that $70,000 budget for this project was previously included in
the FY 2013 Adopted Budget for the E911 Fund. However, the project budget
was not previously listed in the Adopted FY 2013 Capital Improvement Plan. As
a result, the entire project budget of $120,000 is reflected in the amended 2013
CIP project list. However, the amended E911 budget will only show an increase
of $50,000.
Community Development Block Grant (CDBG) Fund – As part of the FY 2013
Budget Amendment, staff proposes increasing the CDBG Fund budget by a total
of $125,000. All proposed amendments to the CDBG Fund were previously
approved by the Housing and Community Development Act Committee. The
proposed amendment includes the following adjustments to the CDBG Fund:
o Carryover of $35,000 of unspent FY 2012 CDBG Funds for the Firemen’s
Park Renovations project.
o Carryover of $90,000 of unspent FY 2012 CDBG Funds for the Alley
Paving project
o Carryover of $30,000 of unspent FY 2012 CDBG funds and carryover of
$4,000 of unspent FY 2011 CDBG funds for the SNAP Lighting project.
Washington National TIF Fund – As part of the FY 2013 Budget Amendment,
staff proposes reducing the Washington National TIF Fund budget by $50,000
due to favorable bids received for the Davis Street Sewer project.
Capital Improvement Fund – As part of the FY 2013 Budget Amendment, staff
proposes increasing the Capital Improvement Fund budget by a total of
$2,306,179. The proposed amendment includes several increases and
decreases to individual project budgets due to several factors including higher
than anticipated bid pricing, project deferrals and grant funding adjustments.
Several new projects are also proposed.
In addition, the proposed FY 2013 amendment for the Capital Improvement Fund
includes $596,000 for implementation and licensing costs associated with the
New World Financial Software System. The purchase of the New World finance
system was approved by the City Council on December 10, 2012, after adoption
of the FY 2013 Budget. As a result, this item was not previously included in the
FY 2013 Budget. Funding for software and implementation costs associated with
48 of 109
the New World finance system will be provided by a five year loan from the
Parking Fund. Maintenance costs for the current financial system (JD Edwards)
will be used to repay the Parking Fund loan at an annual interest rate of 2%. The
JD Edwards maintenance costs are currently allocated in the Information
Technology Division budget in the General Fund.
The table below provides a summary of the proposed amendments to the Capital
Improvement Fund:
162
163
164
165
166
167
168
169
170
171
172
173
174
175
176
177
178
179
180
181
182
183
184
185
187
A D Q T AD AE
Funding Adopted Amended Amendment
Project Description Description FY 13 FY 13 Change Explanation
Ecology Center Greenhouse Reconstruction GO Debt - 71,988 71,988 Bid Price
Penny Park Renovations GO Debt 50,000 100,000 50,000 Bid Price
Police 1st Floor Conference Room Renovation GO Debt - 62,000 62,000 New
Ladd Arboretum Bike Path Renovations GO Debt - 22,000 22,000 City Match for Grant
Noyes Center Roof GO Debt - 434,000 434,000 City Match for Grant
Fire Station #2 Renovations - Design Only GO Debt - 53,000 53,000 New
50 / 50 Sidewalk Replacement Program GO Debt 100,000 125,000 25,000 Bid Price
Church Street Streetlights - Darrow to Pitner GO Debt - 85,000 85,000 New
McDaniel Diagonal Parking (Crain St. to Cul-De-Sac)GO Debt - 75,000 75,000 New
Street Resurfacing - CIP GO Debt 1,700,000 2,700,000 1,000,000 Additional Request
Davis Streetscape / Resurfacing / Bike Lane - Benson to Dewey GO Debt 97,000 1,197,000 1,100,000 Grant Not Received
Dempster Signal Phase II Engineering GO Debt 110,000 - (110,000) Deferred
Pedestrian Safety Improvements GO Debt 200,000 275,000 75,000 Bid Price
Central Street Sidewalk - Eastwood to Hartrey Design GO Debt 350,000 175,000 (175,000) Deferred
Bridge Rehab Isabella Phase II - Design GO Debt 150,000 50,000 (100,000) Deferred
Bridge Street Bridge Phase III - Construction GO Debt 300,000 100,000 (200,000) Deferred
Animal Shelter Renovations Prior Debt 98,102 - (98,102) Deferred
Fire Station #4 Renovations Prior Debt 60,000 86,293 26,293 Bid Price
Isabella/Sheridan Rehabilitation Project (Wilmette Reimbursement)Prior Debt - 190,000 190,000 Carryover Added
City Works Sign, Signal & Street Light Inventory and Upgrade Prior Debt 155,000 55,000 (100,000) Deferred
New World Financial Software Licensing and Implementation Parking Loan - 596,000 596,000 Approved & Added
Davis Streetscape / Resurfacing / Bike Lane - Benson to Dewey Grant 776,000 - (776,000) Grant Not Received
TOTAL 4,146,102$ 6,452,281$ 2,306,179$
Special Assessment Fund – The proposed FY 2013 Budget Amendment would
reduce capital expenditures for the Special Assessment Fund by a total of
$139,000. The proposed reduction includes additional carryover of $125,000 of
FY 2012 Special Assessment funding for the Alley Maintenance project and a
reduction of $264,000 for the Alley Paving project. Funding for the Alley Paving
project will be provided by general obligation (GO) debt.
Parking Fund – The proposed FY 2013 Budget Amendment would increase
expenses in the Parking Fund by a total of $2,596,000. The proposed increase
would account for two items:
o Noyes Cultural Arts Center – The proposed budget amendment includes a
loan to the Piven Theatre Group for the build out of the Noyes Cultural
Arts Center. The total amount of the loan is anticipated to be
49 of 109
approximately $2.2 million. The loan will be repaid to the City over a
twenty year period at an annual interest rate of 2%.
o New World Financial System – The proposed amendment also includes a
Parking Fund loan of $596,000 to the Capital Improvement Fund for
licensing and implementation costs associated with the New World
financial software system. As mentioned above, the purchase of the New
World finance system was approved by the City Council on December 10,
2012, after adoption of the FY 2013 Budget. As a result, this item was not
previously included in the FY 2013 Budget. Maintenance costs for the
current financial system (JD Edwards) will be used to repay the Parking
Fund loan at an annual interest rate of 2%. The JD Edwards maintenance
costs are currently allocated in the Information Technology Division
budget in the General Fund.
Water Fund – The proposed FY 2013 Budget Amendment would increase
expenses in the Water Fund by a total of $630,700. The proposed amendment
includes the issuance of Water Fund general obligation debt for the water main
portion of the Davis Street Water Main and Sewer Replacement Project, which
was approved by the City Council on May 13, 2013. The contract cost for the
Davis Street Project is $2,648,200 and the funding sources for the project are as
follows:
Funding Source Amount
Washington National TIF Fund 1,025,000.00$
Water Fund Reserves 170,000.00$
Water Fund - General Obligation Debt 630,702.50$
Sewer Fund - MWRD Grant 822,497.50$
TOTAL 2,648,200.00$
Sewer Fund – The proposed FY 2013 Budget Amendment would increase
expenses in the Sewer Fund by a total of $822,500. The proposed amendment
includes grant funds from the Metropolitan Water Reclamation District (MWRD)
for Sewer Replacement related to the Davis Street Water Main and Sewer
Replacement Project. Additional funding information for the Davis Street Project
is provided in the table above.
Legislative History:
N/A
-------------------------------------------------------------------------------------
Attachments:
Resolution 33-R-13 – Budget Amendment
Emergency Telephone (E911) Fund Summary
Community Development Block Grant (CDBG) Fund Summary
Washington National TIF Fund Summary
50 of 109
Capital Improvement Fund Summary
Special Assessment Fund Summary
Parking Fund Summary
Water Fund Summary
Sewer Fund Summary
Proposed FY 2012 Capital Improvement Plan Amendment
51 of 109
05/20/2013
33-R-13
A RESOLUTION
Authorizing the City of Evanston City Manager to Increase the
Total Fiscal Year 2013 Budget
$6,575,379.00, to a New Total of $253,935,256.00
WHEREAS, a total budget amendment for six million, five hundred
and seventy-five thousand, three hundred and seventy-nine dollars
($6,575,379.00) is required due to the following items:
a) Emergency Telephone (E911) Fund $ 50,000.00
b) Community Development Block Grant (CDBG) Fund 159,000.00
c) Washington National TIF Fund (50,000.00)
d) Capital Improvement Fund 2,306,179.00
e) Special Assessment Fund (139,000.00)
f) Parking Fund 2,796,000.00
g) Water Fund 630,700.00
h) Sewer Fund 822,500.00
Total Budget Amendment Requested: $ 6,575,379.00
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are hereby found as fact
and made a part hereof.
SECTION 2: That the Council authorize the Fiscal Year 2013
budget be increased from two hundred and forty-seven million, three hundred
and fifty-nine thousand, eight hundred and seventy-seven dollars
52 of 109
33-R-13
~2~
($248,359,877.00) to two hundred fifty-three million, nine hundred and thirty-five
thousand, two-hundred and fifty-six dollars ($253,935,256.00), as summarized in
the document attached hereto and incorporated herein as Exhibit A.
SECTION 3: That approval of this resolution shall authorize the
City Manager to expend and/or encumber up to two hundred fifty-three million,
nine hundred and thirty-five thousand, two-hundred and fifty-six dollars
($253,935,256.00) for Fiscal Year 2013 for all Funds.
SECTION 4: That this Resolution shall be in full force and effect
from and after the date of its passage and approval in the manner
provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2013
53 of 109
33-R-13
~3~
City of Evanston- Fiscal Year 2013 - Amended Budget Summary
Fund Name Fund #
2013 Amended
Budget
General 100 $ 84,520,422
Library Fund 185 5,080,920
Homelessness Prev. & Rapid Re-Housing Program 190 -
Neighborhood Stabilization Program 195 4,011,917
Motor Fuel 200 2,233,000
Emergency Telephone 205 1,247,280
Special Service Area # 4 210 370,000
CDBG 215 2,084,100
CDBG Loan 220 20,000
Economic Development 225 2,367,603
Neighborhood Improvement 235 50,000
HOME 240 797,400
Affordable Housing Fund 250 297,790
Washington National TIF 300 8,696,726
Special Service Area # 5 305 418,816
Southwest II TIF 310 3,765,011
Southwest TIF 315 609,500
Debt Service (G.O. Bonds)320 13,824,528
Howard-Ridge TIF 330 1,578,900
West Evanston TIF 335 3,635,000
Dempster-Dodge TIF 340 650,000
Capital Improvement 415 13,575,351
Special Assessment 420 678,660
Parking 505 17,219,983
Water 510 21,242,179
Sewer 515 19,266,088
Solid Waste 520 5,264,222
Fleet 600 3,509,065
Equipment Replacement 601 2,450,000
Insurance 605 17,424,026
Fire Pension 700 7,560,000
Police Pension 705 9,486,769
Total All Funds $ 253,935,256
City of Evanston
Budget Summary of All Funds
Fiscal Year 2013
54 of 109
Total Full-Time Equivalent Positions
Employee Status Description FY 2013
Position FTE
Full-Time Regular 2.00
Full-Time Regular 1.00
Full-Time Regular 2.00
5150 Total
5.00
Financial Summary
2012 2013
2011 2012 Estimated Amended
Actual Budget Actual Budget
Landline Surcharge Revenue 511,586 617,400 600,000 617,400
Wireless Surcharge Revenue 383,844 416,160 400,000 416,160
Interest 296 1,000 800 1,000
Total Revenue 895,726 1,034,560 1,000,800 1,034,560
Expenditures
Operating Expense 689,784 847,415 775,518 891,122
Transfer to General Fund 125,868 125,950 125,950 125,950
Transfer to Insurance Fund - 95,095 106,208 98,993
Transfer to Debt Service - 10,385 10,385 11,215
Capital Replacement 164,146 188,000 195,056 120,000
Total Expenditures 979,798 1,266,845 1,213,117 1,247,280
Net Surplus (Deficit)(84,072) (232,285) (212,317) (212,720)
Beginning Fund Balance 1,394,832 1,310,760 1,098,443
Ending Fund Balance 1,310,760 1,098,443 935,723
Description of Major Activities
In accordance with Illinois Public Act 85-978, in December of 1990 the City of Evanston enacted Ordinance
133-O-90 by referendum. The purpose of the Ordinance was to establish an Enhanced 9-1-1 system. Per
the legislature, an Emergency Telephone Systems Board (ETSB) was established. The stated function of
the ETSB is to design and implement an Enhanced 9-1-1 system for the City of Evanston and monitor the
system once in place.
City of Evanston
Emergency Telephone System Fund Summary (Fund #205)
Position Description
Emergency Telephone System Fund Total
Assistant Communications Coordinator
Com munications Coordinator
Telecommunicator
5.00
55 of 109
Total Full-Time Equivalent Positions
Employee Status Description FY 2013
Position FTE
Full-Time Regular 0.50
Full-Time Regular 0.25
Full-Time Regular 0.75
1.50
1.50
Financial Summary
2012 2013
2011 2012 Estimated Amended
Actual Budget Actual Budget
Funds Provided
Annual Entitlement 1,754,755 1,490,500 1,587,062 1,540,000
Funds reallocated from prior years - 65,693 65,693 33,100
Miscellaneous 5,302 - - -
Program Income - 140,000 134,500 352,000
Total Funds Provided 1,760,057 1,696,193 1,787,255 1,925,100
Expenditures
CDBG Administration/Planning 341,962 232,382 316,000 195,522
Development Activities 1,418,095 432,000 432,000 612,500
Capital Projects - 255,000 255,000 494,800
Transfers to General Fund - 776,811 737,432 781,278
Total Expenditures 1,760,057 1,696,193 1,740,432 2,084,100
NET SURPLUS (DEFICIT)- - 46,823 46,823
Beginning Fund Balance 422,799 422,799 469,622
Ending Fund Balance 422,799 469,622 516,445
2013 budget and allocations are estimates based on prior year and will be updated following receipt
of the City's 2013 CDBG grant. The City's 2012 CDBG grant was larger than estimated and accounts
for the 2012 surplus.
City of Evanston
Community Development Block Grant (Fund #215)
Position Description
Community Development Block Grant Fund Total
Housing and Grant Administrator
Neighborhood Planner
Thirty-two programs and projects were funded in FY 2012 and four projects/programs funded in prior
years continue to be implemented. Staff submitted the 2011 CAPER (Consolidated Plan Annual
Performance and Evaluation Report) covering Evanston's use of CDBG, HOME and ESG funds, the
Contractor-Subcontractor Reports and Semi-Annual Labor Reports and Section 3 Report to HUD by due
dates.
Performance Report on FY2012 Major Program Objectives
Financial Analyst
5170 Total
56 of 109
City of Evanston
Community Development Block Grant (Fund #215)
2013 Department Initiatives
1. Work with residents, businesses, and community groups/nonprofits, as well as cross-
departmental staff team to implement CDBG Neighborhood Revitalization Strategy Areas
(NRSAs) in west and south Evanston to focus CDBG and other resources on key community
needs.
2. Continue to refine measures and assessments for CDBG-funded programs to further improve
outcomes and reporting to HUD, with a focus on activities in the NRSAs.
3. Continue to provide technical assistance to CDBG sub-recipients, particularly relating to
reporting and financial management shortcomings identified by monitoring visits.
4. Provide staff support to the Housing & Community Development Act Committee (14 meetings a
year). Expand staff input to the Committee on the effectiveness of CDBG sub-recipients in
achieving City goals as outlined in the Consolidated Plan.
5. Monitor and assess all new and ongoing CDBG-funded activities for compliance with program
plans and contractual obligations, including Davis-Bacon prevailing wage requirements.
6. Work with other funding sources, including the City's Mental Health Board, the Evanston
Community Foundation, and the United Way to improve efficiencies for organizations applying
for funds from multiple sources, as well as effectiveness of outcome reporting in order to better
assess the impact on a communitywide basis.
7. Continue to seek training opportunities to ensure effective program management that complies
with HUD requirements and addresses the goals of the City's Consolidated Plan.
8. Continue to expand publicity about the CDBG program and seek input from low- and moderate-
income residents, including those for whom English is a second language, as part of the public
involvement plan.
Planning & Zoning staff continued the implementation of two Neighborhood Revitalization Strategy Area
plans, part of the 2010-2014 Consolidated Plan, that focus resources on neighborhoods in west and
south Evanston that have been hardest hit by foreclosures and unemployment.
57 of 109
Financial Summary
2012 2013
2011 2012 Estimated Amended
Revenues: Actual Budget Actual Budget
Net Property Tax Increment 3,326,012 5,073,000 4,600,000 4,600,000
Interest Income 6,708 25,000 25,000 25,000
Total Revenue 3,332,720 5,098,000 4,625,000 4,625,000
Expenditures:
Series 1997 (refunded by 1999 & 2008D) Principal 325,000 405,000 405,000 425,000
Series 1997 (refunded by 1999 & 2008D) Interest 118,200 100,650 100,650 78,376
Contributions to Other Agencies - 800,000 - -
Economic Development Projects - 500,000 250,000 1,250,000
Capital Improvements - 2,536,000 1,974,000 2,836,000
Contractual Services 113,212 35,000 35,000 145,000
Transfer to Parking Fund (for Sherman Garage debt)3,419,636 3,876,726 3,876,726 3,631,350
Transfer to General Fund 325,000 325,000 325,000 331,000
Total Expenditures 4,301,048 8,578,376 6,966,376 8,696,726
Net Surplus (Deficit) (968,328) (3,480,376) (2,341,376) (4,071,726)
Beginning Fund Balance 9,162,676 8,194,348 5,852,972
Ending Fund Balance 8,194,348 5,852,972 1,781,246
Description of Major Activities
City of Evanston
Washington National Special Tax Allocation Fund Summary (Fund #300)
The City Council adopted the Washington National Tax Increment Financing District (TIF)on September 15, 1994.
The TIF District consists of approximately 83,000 square feet of land (bounded by Church Street on the north, Davis
Street on the south and Chicago Avenue on the east) located in the downtown business area of the City.
This Fund is responsible for the receipt of all debt proceeds issued and allocated to the TIF,as well as principal and
interest payments on outstanding debt.The Washington National TIF typically transfers funds to the Parking
Garage Fund and Parking Fund to assist with debt payments related to the Sherman Avenue Garage.
In FY2012, approximately $2,500,000 worth of infrastructure projects were approved as outlined in the FY2012 CIP
(amended 6/11/12) and approximately $500,000 was reserved for Economic Development Projects (general,
unspecified).In addition,in FY 2013, $2,886,000 of infrastructure projects are included in the CIP and approximately
$1,250,000 is reserved for Economic Development projects.
58 of 109
Financial Summary
2012 2013
2011 2012 Estimated Amended
Actual Budget Actual Budget
Revenue By Source
Bond Proceeds 5,177,539 3,900,000 4,349,650 8,339,988
Grants 216,225 3,168,000 1,996,500 1,675,000
Private Contributions - 1,301,200 - 510,000
General Fund Allocation - 1,250,000 1,250,000 -
Parking Fund Loan for Financial System - - - 596,000
Miscellaneous 547,000 - - -
Interest Income 17,546 - 16,000 10,000
Total Revenue 5,958,310$ 9,619,200$ 7,612,150$ 11,130,988$
Expenditures
Administration 723,428 - - -
Other Equipment - Financial System - - - 596,000
Capital Outlay 5,091,436 14,175,358 10,100,000 12,504,351
Interfund Transfers Out 302,130 475,000 475,000 475,000
Total Expenditures 6,116,994$ 14,650,358$ 10,575,000$ 13,575,351$
Net Surplus (Deficit)(158,684)$ (5,031,158)$ (2,962,850)$ (2,444,363)$
Beginning Fund Balance 5,905,344 5,746,660 2,783,810
Ending Fund Balance 5,746,660 2,783,810 339,447
Description of Major Activities
City of Evanston
Capital Improvement Fund (Fund #415)
This Fund accounts for all capital outlay expenditures not included in another Fund as outlined in the detailed
Capital Improvement Plan.
59 of 109
Financial Summary
2012 2013
2011 2012 Estimated Amended
Actual Budget Actual Budget
Revenue By Source
Special Assessments Collected 235,028 300,000 300,000 300,000
Bond Proceeds - - - 250,000
Grant Proceeds - - - -
Investment Income 7,687 10,000 10,000 10,000
Miscellaneous - - - -
Total Revenue 242,715 310,000 310,000 560,000
Expenditures
Transfer to Debt Service Fund 317,659 317,660 317,660 317,660
Capital Outlay 740,122 1,155,000 700,000 361,000
General Management Support - - - -
Other Costs - - - -
Total Expenditures 1,057,781 1,472,660 1,017,660 678,660
Net Surplus (Deficit)(815,066) (1,162,660) (707,660) (118,660)
Beginning Fund Balance 3,759,955 2,944,889 2,237,229
Ending Fund Balance 2,944,889 2,237,229 2,118,569
Description of Major Activities
City of Evanston
Special Assessment (Fund #420)
This fund serves as a collection center for special assessments by residential homeowners for their
share of the cost for alley paving. Beginning in FY10-11,100% of alley paving costs (homeowner
and City share) were paid out of this Fund.
60 of 109
Total Full-Time Equivalent Positions
Employee Status Description
FY 2013
Position FTE
Parking System Management
Full-Time Regular 1.00
Full-Time Regular 1.00
Full-Time Regular 1.00
Full-Time Regular 3.00
Full-Time Regular 0.50
7005 Total 6.50
Parking Lots & Meters
Full-Time Regular 3.00
Full-Time Regular 1.00
Full-Time Regular 4.00
7015 Total 8.00
Maple Garage
Full-Time Regular 1.00
7037 Total 1.00
15.50
Financial Summary
2012 2013
2011 2012 Estimated Amended
Actual Budget Actual Budget
Operating Revenue
Parking Lots & Meters Operations 2,317,592 2,870,000 3,065,000 3,070,000
Church Street Garage Operations 539,895 767,092 704,000 716,348
Maple Avenue Garage Operations 898,492 1,151,800 1,203,400 1,204,200
Sherman Avenue Garage Operations 1,162,225 1,356,275 1,415,000 1,417,275
Transfer In- Washington National TIF 3,419,636 3,876,726 3,876,726 3,631,350
Interest Income 7,432 15,070 15,000 15,070
Miscellaneous Revenue 128,966 11,400 11,400 11,400
Reserve for Future Repairs/Replacement - 2,034,004 2,034,004 2,034,004
Total Revenue $ 8,474,238 $ 12,082,367 $ 12,324,530 $ 12,099,647
Operating Expenses
7005 - Parking System Administration 811,324 655,747 959,212 784,607
7015 - Parking Lots and Meters 701,477 1,584,510 754,332 829,052
7025 - Church Street Self Park 360,574 608,255 595,152 607,955
7030 - Church Street Debt Payments 169,336 173,126 173,126 171,250
7035 - Church / Chicago Garage Debt Payments (124,573) - - -
7036 - Sherman Avenue Garage 2,617,785 5,772,432 5,628,828 5,750,270
7037 - Maple Avenue Garage 1,446,950 1,736,960 1,555,292 1,611,920
7039 - Parking Debt 3,000 - 2,484 27,461
Transfer to General Fund - 644,242 644,242 644,242
Transfer to Fleet - 21,991 21,992 21,991
Transfer to Equipment Replacement - 30,000 30,000 30,000
Transfer to Insurance Fund - 503,877 503,277 490,236
7050 - Interfund Transfers Out 803,241 - - -
Noyes Cultural Arts Center Loan - - - 2,200,000
New World Finance System Loan to CIF - - - 596,000
Capital Outlay - 120,000 118,962 -
Public Works Maint. Worker II
Public Works Maint. Worker II
Customer Service Representatives
Traffic Engineering Technician
Parking Fund Total
Parking Repair Worker
Public Works Operations Coordinator
Parking Facilities Supervisor
City of Evanston
Parking Fund Summary (Fund #505)
Position Description
Parking Division Manager
Finance Operations Coordinator
61 of 109
City of Evanston
Parking Fund Summary (Fund #505)
2012 2013
2011 2012 Estimated Amended
Actual Budget Actual Budget
Capital Improvements - 3,400,000 957,638 3,455,000
Total Expenditures $ 6,789,114 $ 15,251,140 $ 11,944,537 $ 17,219,983
Net Surplus (Deficit)1,685,124$ (3,168,773)$ 379,993$ (5,120,337)$
Beginning Fund Balance 22,046,297 15,196,441 15,576,434
Reclassification from Fund Balance to Capital
Assets (8,534,980)
Ending Fund Balance 15,196,441 15,576,434 10,456,097
Notes for Financial Summary
FY 2013 Department Initiatives
The Sherman Avenue and Maple Avenue Garage Funds were consolidated with the Parking Fund in FY 2009-10.
Performance Report on FY 2012 Major Program Objectives
Continue to develop strategies to provide adequate and reasonable parking for business and employees in partnership with
Community and Economic Development in an effort to bring business opportunities to the City. This will be an continuing initiative
in every fiscal year.
The completion of the a citywide upgrade of parking meter technology that will include a combination of pay by space, pay and
display, and single-head meters that accept coin and credit cards.
In partnership with Community and Economic Development, a Comprehensive Signage design RFP was developed last year to
ask for design and implementation strategies involving new directional signage throughout the City. A firm was selected FY2012
with partial implementation of new signs expected toward the end of FY 2013. This will be a multi-year project.
Evaluate a long-term funding mechanism for parking structure replacement. The current accumulated depreciation in the fund
per the 2009-10 audit was $13.7 million. This means that a substantial portion of the projected fund balance at the end of 2011
could be reserved for future capital replacement.
This year’s focus was on the continuing development of a preventive maintenance program for the three parking garages. There
were increases in meter rates in outlying and downtown business areas. To date, the City has five multi-space metering devices
servicing Lot #60, a meter in Lot #14, two meters in Lot #10, and an on-street solar powered installation in the 600 block of Clark.
At the Sherman Garage the upper deck lights were replaced and an inspection of the facade was completed. An Automated
License Plate Recognition system was installed in two parking enforcement jeeps. The system is designed to improve efficiency
in parking enforcement, immobilization (boot), two-hour regulation, and City sticker and permit regulating.
Staff implemented a reduced monthly rate plan for the top floor of the Sherman Avenue Self Park at $50 per month in 2010 and
added the Maple Garage top floor to the program at the end of FY 10/11. Forty-one (41) IPS single-space on-street meters were
purchased in February 2011 and are currently being used in the downtown business district. The technology accepts credit cards
as well as coin. A RFP was developed to replace the current meter technology with meters and pay stations that accept both coin
and credit cards. Staff worked with Community and Economic Development in the selection of a firm to create a Comprehensive
Signage Design manual that will be used as a template for future city wide directional sign initiatives.
62 of 109
Total Full-Time Equivalent Positions
Employee Status Description
FY 2013
Position FTE
Full-Time Regular 1.00
Full-Time Regular 1.00
Full-Time Regular 1.00
Full-Time Regular 1.00
Full-Time Regular 1.00
7100 Total
Pumping
Full-Time Regular 1.00
Full-Time Regular 3.00
Full-Time Regular 1.00
Full-Time Regular 1.00
Full-Time Regular 5.00
7105 Total
Filtration
Full-Time Regular 1.00
Full-Time Regular 1.00
Full-Time Regular 3.00
Full-Time Regular 1.00
Full-Time Regular 1.00
Full-Time Regular 1.00
Full-Time Regular 1.00
Full-Time Regular 5.00
7110 Total
Distribution
Full-Time Regular 1.00
Full-Time Regular 0.50
Full-Time Regular 0.50
Part-Time Regular 0.50
Full-Time Regular 2.00
Full-Time Regular 2.00
Full-Time Regular 3.00
Full-Time Regular 1.00
7115 Total
Water Meter Maintenance
Full-Time Regular 1.00
Full-Time Regular 1.00
7120 Total
42.50
Chemist
Water Fund Total
Civil Engineer III
Microbiologist
Water Plant Operator
Water Worker II
City of Evanston
Water Fund Financial Summary (Fund #510 - 513)
Position Description
Utilities Director
Water General Support
11.00
Superintendent, Const & Fld Svcs
Exec Secretary (non-Dept Head)
Superintendent, Water Production
Water Maintenance Supervisor
Management Analyst
5.00
14.00
Division Chief, Pumping
Water Worker II
Water/Sewer Mechanic
Water/Sewer Mechanic
Water Plant Operator
Division Chief, Filtration
Division Chief, Distribution
Facilities Maintenance Worker/Custodian I
Meter Service Coordinator
Water Maintenance Supervisor
Water Worker I
2.00
GIS Analyst
Plumbing Inspector
Water Worker I
Water Worker III
Water/Sewer Crew Leader
10.50
Water Distribution Supervisor
63 of 109
City of Evanston
Water Fund Financial Summary (Fund #510 - 513)
Financial Summary
2012 2013
2011 2012 Estimated Amended
Actual Budget Actual Budget
Operating Revenues
Evanston 4,751,615 5,600,000 6,100,000 5,684,000
Skokie 2,304,066 2,800,000 3,030,000 2,856,000
Northwest Commission 3,710,581 4,414,000 4,658,000 4,517,000
Cross Connection Control Fees 91,480 91,000 97,406 100,500
Investment Earnings 6,569 2,500 2,500 2,500
Debt Proceeds - 4,800,000 4,400,000 2,630,700
IEPA Loan - - - 1,370,000
Fees and Merchandise Sales 61,526 35,000 40,000 40,000
Fees and Outside Work 94,184 80,000 80,000 80,000
Grants 580,995 262,500 262,500 -
Insurance Reimbursement - 420,000 79,000 -
Phosphate Sales 43,655 60,000 60,000 66,000
Property Sales and Rentals 657,329 203,057 203,100 213,300
Misc Revenue 73,102 - - -
Total Revenue 12,375,102 18,768,057 19,012,506 17,560,000
Operating Expenses
7100 - General Support 2,011,130 832,838 832,831 990,583
7105 - Pumping 1,978,311 2,368,467 2,364,465 2,333,247
7110 - Filtration 1,923,780 2,563,022 2,902,021 2,635,539
7115 - Distribution 988,315 1,464,106 1,441,374 1,424,324
7120 - Meter Maintenance 269,115 313,840 313,841 309,163
7125 - Other Operating Expenses 162,344 285,530 270,530 478,592
7130 - Capital Outlay 37,736 162,500 76,300 248,500
7131 - Capital Improvement - 7,837,000 7,107,062 8,065,700
7133 - Debt Service 100,087 944,157 944,157 864,233
7133 - Debt Service - IEPA Loan 3382 - 67,506 67,506 67,506
Interfund Transfers Out- General Fund 2,737,748 3,356,300 3,356,300 3,356,300
Interfund Transfers Out- Insurance Fund 390,410 468,492 468,492 468,492
Total Expense 10,598,976 20,663,758 20,144,879 21,242,179
Net Surplus (Deficit)1,776,126 (1,895,701) (1,132,373) (3,682,179)
Beginning Unrestricted Fund Balance 6,133,887 8,246,988 7,114,615
Reclassification from Fund Balance to
Capital Assets 336,975
Ending Unrestricted Fund Balance 8,246,988 7,114,615 3,432,436
Notes for Financial Summary
during the summer of 2012.
Revenues from the sale of water are projected to be slightly higher than budget estimates due to drought
64 of 109
City of Evanston
Water Fund Financial Summary (Fund #510 - 513)
Performance Report on FY2012 Major Program Objectives
FY2013 Department Initiatives
4. To work with the Public Works divisions to coordinate capital improvement projects.
The Meter Section is working with 311 and the Finance Division to make improvements to customer service
during billing and revenue collection operations.In addition, the Automatic Meter Reading (AMR) system, which
was originally installed in 2001-2002,is seeing increased Meter Transmission Unit (MTU) failures. Staff will begin
implementation of the replacement AMR system in FY 2013.
The Pumping Section worked closely with contractors responsible for replacing the electric switchgear destroyed
by fire in May of 2011 and the contractor installing the new Supervisory Control and Data Acquisition (SCADA)
system.In addition, section staff designed and installed sprinkler systems in the areas where all petroleum
products are stored. The upgrade of the fire alarm system at the plant was also accomplished in 2012.Both
Pumping and Filtration staff were used to upgrade the starters for the filter backwash pumps in order to prolong
the life and increase the efficiency of these pumps.
The Filtration Section assisted the contractor in the remediation of the 1964 filters which included installation of
new undertrains and filter media. The project was completed ahead of schedule and under budget.In addition,
staff completed the installation of 24 filter turbidimeters. These units measure turbidity (suspended material)
throughout the treatment process and turbidity is a primary regulatory compliance parameter for the facility. The
section was also responsible for performing extensive testing of the 1948 and 1964 filters related to increasing the
IEPA approved capacity of these filters. Filtration staff continued to work closely with the SCADA contractor and
helped complete the chemical and chlorine control systems implementation.
3. Continue to develop and implement a strategy to expand Evanston’s wholesale water customer base.
1. The Water Division continues to strive to be a leader in the public drinking water industry by providing
high quality water to over 350,000 customers. The number one objective is to continue vigilantly
monitoring the quality and quantity of water provided to our customers.
2. To assure the quality of the potable water supply by completing major treatment plant improvements,
including the upgrade of the flowmeter system and improvements to the 48" raw water intake.
The Administration Section continued implementation and management of the workforce development program.
One Evanston resident graduated from the two-year job training program, while an additional resident began
working under this initiative. Interns were hired to work with the maintenance staff,as well as on the Water &
Sewer Division’s GIS/CityWorks application. The Administration staff also continued providing oversight on
several capital improvement projects including the expansion of the wholesale customer base.
Distribution Section staff has been focused on making the needed repairs and replacements in advance of
FY2012 and FY2013 street resurfacing programs. Summer 2012 saw a higher than average number of needed
water main break repairs due to the dry soil and increased flows. Staff has also been engaged in the regular
maintenance and repairs associated with the operation of the City's distribution system.
During FY2012, the Water Division continued to work on a number of capital improvement projects,as well as the
continued maintenance and operations of the facilities.
65 of 109
Total Full-Time Equivalent Positions
Employee Status Description
FY 2013 Position
FTE
Sewer Fund
Full-Time Regular 0.50
Full-Time Regular 2.00
Full-Time Regular 0.50
Full-Time Regular 2.00
Full-Time Regular 1.00
Full-Time Regular 2.00
Full-Time Regular 4.00
Full-Time Regular 1.00
7400 Total
13.00
Financial Summary
2012 2013
2011 2012 Estimated Amended
Actual Budget Actual Budget
Operating Revenues
Operations 11,339,113 12,908,000 14,063,000 12,908,000
Debt Proceeds 8,099,352 5,000,000 4,000,000 4,000,000
Debt Proceeds - 2012 IEPA Loan - 4,000,000 - 3,100,000
Investment Earnings 2,094 1,000 1,000 1,000
Grants - MWRD - - - 822,500
Miscellaneous 37,488 91,236 14,700 18,865
Total Revenue 19,478,047 22,000,236 18,078,700 20,850,365
Operating Expenses
7400 - Sewer Operations 4,252,569 1,869,650 1,866,650 2,134,549
7410 - Other Operating Expenses 23,305 48,100 48,100 43,300
7411 - Interfund Transfers Out (excluding
Fleet)446,658 529,403 529,403 602,399
7415 - Capital Outlay 10,973 18,000 18,000 20,600
7420 - Capital Improvement Account 24,218 4,753,000 753,000 4,922,500
7500 - Debt Service 2,362,727 14,242,990 14,242,252 11,542,740
Total Expenses 7,120,450 21,461,143 17,457,405 19,266,088
Net Surplus (Deficit)12,357,597 539,093 621,295 1,584,277
Beginning Unrestricted Fund Balance (889,063) 3,513,271 4,134,566
Reclassification from Fund Balance to
Capital Assets (7,955,263)
Ending Unrestricted Fund Balance 3,513,271 4,134,566 5,718,843
Fixed Assets - Net of Debt 108,690,722
Total Net Assets 112,203,993
Engineering Associate II
Water/Sewer Crew Leader
Water Worker III
13.00
Sewer Supervisor
Water Worker I
Water Worker II
Plumbing Inspector
City of Evanston
Sewer Fund Summary (Fund #515)
Sewer Fund Total
Position Description
Division Chief, Distribution
66 of 109
City of Evanston
Sewer Fund Summary (Fund #515)
Notes for Financial Summary
1. Estimated actual operating revenue for FY 2012 is higher than budgeted revenue due to drought conditions, which
resulted in abnormally high water usage in summer months (sewer billings are based on metered water usage).
2. Debt service is reduced in the FY 2013 budget due to retirement of several outstanding loans/bonds.
3. A large diameter sewer rehab project was budgeted at $4.0 million in FY 2012. Due to the timeline needed to
secure IEPA loan funding, this capital improvement project was moved to FY 2013. The FY 2013 budget is based
on the low bid received for this project.
Performance Report on FY 2012 Major Program Objectives
Comprehensive Performance Measures
Description
FY 2012
Mid-Year Total
FY 2012
Year-End Target
Sewer Complaints (seepage, backups,
overflows, etc)89 200
Employee Health & Safety (days lost from
work due to illness or injury)2.6 3.6
Regulatory Compliance (EPA)0 0
FY 2013 Department Initiatives
1. Continue to coordinate the inspection and repair of sewer mains in advance of the street resurfacing program.
2. Continue to repair/replace combined sewer structures on streets being resurfaced.
3. Continue preventing cleaning and inspection of sewer mains and drainage structures.
4. Continue to perform inspection of combined and storm sewer outfalls in accordance with IEPA requirements.
5. Continue the annual CIPP sewer lining program (small diameter sewers).
6. Conduct CIPP lining of approximately 6,900 feet of large diameter sewers using IEPA loan funding.
3.6
0
FY 2013
Target
200
During FY 2012, capital improvements included rehabilitating sewers through CIPP lining, repairing sewers and drainage
structures on streets being resurfaced, and emergency sewer repairs. The Sewer Division crews continued performing
the preventative maintenance of cleaning the sewer system in one-third of the City on an annual basis, as well as
contracting out the application of root treatments in one-third of the sewer system to prevent sewer blockages due to tree
root intrusion. During FY 2012 the crews cleaned over 2,800 drainage structures and flushed over 25,000 feet of sewer
pipe. The Division continues to replace or repair deteriorated drainage structures and manholes, as well as collapsing
sewer mains. The crews also performed all of the closed circuit TV inspections of the sewers under streets to be
resurfaced in 2013, in order to determine the repairs needed prior to the paving of the street.
67 of 109
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A C D F H Q T
City of Evanston
Amended Capital Improvement Plan
Sorted by Fund & Funding Source
Fiscal Year 2013
Adopted Amended
Funding Fund Carryover Total Total
Description Department Source Responsible Y/N FY13 FY13
CIP SUMMARY ALL FUNDS
MFT Fund Funding N/A N/A N/A 1,400,000 1,400,000
Emergency Telephone (E911) Funding N/A N/A N/A - 120,000
CDBG Fund Funding N/A N/A N/A 335,800 494,800
Washington National TIF Fund Funding N/A N/A N/A 2,886,000 2,836,000
Howard-Hartrey TIF Fund Funding N/A N/A N/A 1,900,000 1,900,000
Southwest TIF Fund Funding N/A N/A N/A 580,000 580,000
Howard-Ridge TIF Fund Funding N/A N/A N/A 800,000 800,000
West Evanston TIF Fund Funding N/A N/A N/A 1,285,000 1,285,000
CIP Fund - General Obligation (GO) Debt N/A N/A N/A 5,872,000 8,339,988
CIP Fund - Prior Year Debt N/A N/A N/A 2,036,172 2,054,363
CIP Fund - Parking Fund Loan N/A N/A N/A - 596,000
CIP Fund - Grants N/A N/A N/A 2,451,000 1,675,000
CIP Fund - IDNR Grant Funding N/A N/A N/A 400,000 400,000
CIP Fund - Private Donations N/A N/A N/A 510,000 510,000
Special Assessment Fund Funding N/A N/A N/A 500,000 361,000
Parking Fund Funding N/A N/A N/A 3,455,000 3,455,000
Water Fund - General Obligation (GO) Debt N/A N/A N/A - 630,700
Water Fund Funding N/A N/A N/A 6,065,000 6,065,000
Water Fund IEPA Loan Funding N/A N/A N/A 1,370,000 1,370,000
Sewer Fund Funding N/A N/A N/A 1,000,000 1,000,000
Sewer Fund IEPA Funding N/A N/A N/A 3,100,000 3,100,000
Sewer Fund Grant Funding (MWRD)N/A N/A N/A - 822,500
TOTAL - ALL FUNDS 35,945,972 39,795,351
EXPENDITURES
Street Resurfacing - MFT Public Works MFT MFT No 1,400,000 1,400,000
SUBTOTAL 1,400,000 1,400,000
Emergency Alert System Fire E911 E911 No - 120,000
SUBTOTAL - 120,000
Penny Park Renovations PRCS Grant CDBG CDBG No 30,000 30,000
Block Curb & ADA Ramps Public Works Grant CDBG CDBG No 85,800 85,800
Firemen's Park Renovations PRCS Grant CDBG CDBG Yes 40,000 75,000
Alley Paving Public Works Grant CDBG CDBG No 155,000 245,000
SNAP Lighting Public Works Grant CDBG CDBG No 25,000 59,000
Page 1 of 568 of 109
1
2
3
4
8
9
10
A C D F H Q T
City of Evanston
Amended Capital Improvement Plan
Sorted by Fund & Funding Source
Fiscal Year 2013
Adopted Amended
Funding Fund Carryover Total Total
Description Department Source Responsible Y/N FY13 FY13
60
65
66
67
69
72
73
76
83
89
90
91
92
93
94
95
96
97
98
99
100
101
102
103
105
106
109
110
111
112
113
114
115
125
126
128
140
141
148
149
155
156
157
SUBTOTAL 335,800 494,800
Comprehensive Sign Package CED TIF Increment Washington TIF No 125,000 125,000
Sherman Avenue Public Art PRCS TIF Increment Washington TIF Yes 81,000 81,000
Davis Street Streetscape - Benson to Chicago - Utility Improvements Public Works TIF Increment Washington TIF No 1,025,000 1,025,000
Davis Street Streetscape - Benson to Chicago - Repaving Public Works TIF Increment Washington TIF No 1,300,000 1,300,000
Pedestrian Lighting Public Works TIF Increment Washington TIF No 175,000 175,000
Davis Street Sewer (If No IEPA Loan)Utilities TIF Increment Washington TIF No 180,000 130,000
SUBTOTAL 2,886,000 2,836,000
Economic Development - Outlot Development CED TIF Increment Howard-Hartrey TIF No 500,000 500,000
Access Drive Sidewalk & Pedestrian Lighting Installation Public Works TIF Increment Howard-Hartrey TIF Yes 350,000 350,000
Hartrey Streetscape Improvement from Howard to Dead End Public Works TIF Increment Howard-Hartrey TIF Yes 250,000 250,000
Howard Street & Jewel Osco Driveway Reconfiguration Public Works TIF Increment Howard-Hartrey TIF Yes 550,000 550,000
New Bus Shelter at Howard Street Including Bump Out Public Works TIF Increment Howard-Hartrey TIF Yes 250,000 250,000
SUBTOTAL 1,900,000 1,900,000
Cleveland Street (extended) Sewer Rehabilitation (Channel to Pitner)Utilities TIF Increment Southwest TIF No 580,000 580,000
SUBTOTAL 580,000 580,000
Economic Development - CIP for City-Owned Building at 727 Howard St.CED TIF Increment Howard-Ridge TIF Yes 600,000 600,000
Economic Development - CIP for City-Owned Building at 623 Howard St.CED TIF Increment Howard-Ridge TIF Yes 200,000 200,000
SUBTOTAL 800,000 800,000
Church and Darrow Parking Lot - Mini Park CED TIF Increment West Evanston TIF No 440,000 440,000
Church and Dodge Development CED TIF Increment West Evanston TIF No 350,000 350,000
Economic Development - CIP for City-Owned Building at 727 Howard St.CED TIF Increment West Evanston TIF No - -
Comprehensive Sign Package CED TIF Increment West Evanston TIF No 125,000 125,000
Dempster Traffic Signal Phase I Engineering Public Works TIF Increment West Evanston TIF No 10,000 10,000
Dodge Ave Streetscape - Dempster to Lake (West Side Only)Public Works TIF Increment West Evanston TIF No 360,000 360,000
SUBTOTAL 1,285,000 1,285,000
Engineering Services Admin Serv GO Debt Capital Improvement No 475,000 475,000
Street Lights - Chicago Avenue / Kedzie / AMLI CED GO Debt Capital Improvement No 50,000 50,000
Crown Center Renovations PRCS GO Debt Capital Improvement No 50,000 50,000
Lakefront - Boat Ramp Renovations PRCS GO Debt Capital Improvement No 350,000 350,000
Levy Center Renovations PRCS GO Debt Capital Improvement No 270,000 270,000
Page 2 of 569 of 109
1
2
3
4
8
9
10
A C D F H Q T
City of Evanston
Amended Capital Improvement Plan
Sorted by Fund & Funding Source
Fiscal Year 2013
Adopted Amended
Funding Fund Carryover Total Total
Description Department Source Responsible Y/N FY13 FY13
158
159
160
161
162
163
164
165
166
167
168
169
170
171
172
173
174
175
176
177
178
179
180
181
182
183
227
228
229
230
231
232
259
260
283
284
285
286
287
288
289
290
291
Fleetwood-Jourdain Center Renovations PRCS GO Debt Capital Improvement No 85,000 85,000
Noyes Center Seat Replacements PRCS GO Debt Capital Improvement No 160,000 160,000
Civic Center Renovations PRCS GO Debt Capital Improvement No 145,000 145,000
Lakefront - Lagoon Area Improvements PRCS GO Debt Capital Improvement No 250,000 250,000
Police - Fire Headquarters Renovations PRCS GO Debt Capital Improvement Yes 175,000 175,000
Firemen's Park Renovations PRCS GO Debt Capital Improvement No 235,000 235,000
Grey Park PRCS GO Debt Capital Improvement No 60,000 60,000
Ecology Center Greenhouse Reconstruction (Additional)PRCS GO Debt Capital Improvement No - 71,988
Penny Park Renovations PRCS GO Debt Capital Improvement No 50,000 100,000
Police 1st Floor Conference Room Renovation PRCS GO Debt Capital Improvement No - 62,000
Ladd Arboretum Bike Path Renovations PRCS GO Debt Capital Improvement No - 22,000
Noyes Center Roof PRCS GO Debt Capital Improvement No - 434,000
Fire Station #2 Renovations - Design Only PRCS GO Debt Capital Improvement No - 53,000
50 / 50 Sidewalk Replacement Program Public Works GO Debt Capital Improvement No 100,000 125,000
Church Street Streetlights - Darrow to Pitner Public Works GO Debt Capital Improvement No - 85,000
McDaniel Diagonal Parking (Crain St. to Cul-De-Sac)Public Works GO Debt Capital Improvement No - 75,000
Street Resurfacing - CIP Public Works GO Debt Capital Improvement No 1,700,000 2,700,000
Davis Streetscape / Resurfacing / Bike Lane - Benson to Dewey Public Works GO Debt Capital Improvement No 97,000 1,197,000
Dempster Signal Phase II Engineering Public Works GO Debt Capital Improvement No 110,000 -
Pedestrian Safety Improvements Public Works GO Debt Capital Improvement No 200,000 275,000
Central Street Sidewalk - Eastwood to Hartrey Design Public Works GO Debt Capital Improvement No 350,000 175,000
Bridge Rehab Isabella Phase II - Design Public Works GO Debt Capital Improvement No 150,000 50,000
Bridge Street Bridge Phase III - Construction Engineering Public Works GO Debt Capital Improvement No 200,000 200,000
Bridge Street Bridge Phase III - Construction Public Works GO Debt Capital Improvement No 300,000 100,000
Dempster Signal Phase I Engineering Public Works GO Debt Capital Improvement No 60,000 60,000
Ridge/Emerson/Green Bay Intersection Phase I Engineering Public Works GO Debt Capital Improvement No 250,000 250,000
SUBTOTAL 5,872,000 8,339,988
Civic Center Parking Lot Lighting PRCS Prior Year Debt Capital Improvement Yes 130,000 130,000
Service Center Parking Deck Structural and Waterproofing Repairs PRCS Prior Year Debt Capital Improvement Yes 75,000 75,000
Civic Center Renovations PRCS Prior Year Debt Capital Improvement Yes 270,000 270,000
Ecology Center Greenhouse Reconstructions PRCS Prior Year Debt Capital Improvement Yes 115,000 115,000
Lakefront - Lagoon Area Improvements PRCS Prior Year Debt Capital Improvement Yes 20,000 20,000
Crown Center Partnership Study PRCS Prior Year Debt Capital Improvement Yes 73,070 73,070
Animal Shelter Renovations PRCS Prior Year Debt Capital Improvement Yes 98,102 -
Fire Station #4 Renovations PRCS Prior Year Debt Capital Improvement Yes 60,000 86,293
Isabella/Sheridan Rehabilitation Project (Wilmette Reimbursement)Public Works Prior Year Debt Capital Improvement Yes - 190,000
City Works Sign, Signal & Street Light Inventory and Upgrade Public Works Prior Year Debt Capital Improvement Yes 155,000 55,000
New Salt Dome Public Works Prior Year Debt Capital Improvement Yes 410,000 410,000
12/01/13 Unabated GO Debt Principal Payment = $8,175,536
Page 3 of 570 of 109
1
2
3
4
8
9
10
A C D F H Q T
City of Evanston
Amended Capital Improvement Plan
Sorted by Fund & Funding Source
Fiscal Year 2013
Adopted Amended
Funding Fund Carryover Total Total
Description Department Source Responsible Y/N FY13 FY13
292
296
297
298
299
300
301
302
309
310
311
312
314
315
316
317
318
323
325
326
327
332
333
334
335
336
340
341
342
343
344
345
346
347
349
350
351
352
353
354
356
357
358
Central Street Resurfacing Public Works Prior Year Debt Capital Improvement Yes 630,000 630,000
SUBTOTAL 2,036,172 2,054,363
New World Financial Software Licensing and Implementation Admin Serv Parking Loan Capital Improvement No - 596,000
- 596,000
Ladd Arboretum Bike Path Renovations PRCS Grant Capital Improvement No 580,000 580,000
Main Library Renovations PRCS Grant Capital Improvement No 200,000 200,000
Noyes Center Roof PRCS Grant Capital Improvement Yes 820,000 820,000
Davis Streetscape / Resurfacing / Bike Lane - Benson to Dewey Public Works Grant Capital Improvement No 776,000 -
Dempster Signal Phase I Engineering Public Works Grant Capital Improvement No 24,000 24,000
Dempster Signal Phase II Engineering Public Works Grant Capital Improvement No 51,000 51,000
SUBTOTAL 2,451,000 1,675,000
Lakefront - Lagoon Area Improvements PRCS IDNR Grant Capital Improvement No 400,000 400,000
SUBTOTAL 400,000 400,000
Lakefront - Lagoon Area Improvements PRCS Private Donation Capital Improvement No 500,000 500,000
Metra Station Heating Control Replacements PRCS Private Donation Capital Improvement No 10,000 10,000
SUBTOTAL 510,000 510,000
Alley Maintenance Public Works SA Reserves Special Assessment Yes - 125,000
Alley Paving Public Works GO Debt Special Assessment No 500,000 236,000
SUBTOTAL 500,000 361,000
Citywide Parking Meter Upgrades Admin Serv Parking Parking Yes 1,000,000 1,000,000
Comprehensive Signage Program Admin Serv Parking Parking Yes 210,000 210,000
Parking Lot 4 Improvements Public Works Parking Parking Yes 540,000 540,000
Resurfacing of City Owned Surface Lots Public Works Parking Parking Yes 420,000 420,000
Collector's / Clerk's Office Rehab PRCS Parking Parking No 75,000 75,000
Parking Garages - Capital Maintenance - Maple PRCS Parking Parking No 330,000 330,000
Parking Garages - Capital Maintenance - Sherman PRCS Parking Parking No 200,000 200,000
Parking Garages - Capital Maintenance - Church PRCS Parking Parking Yes 680,000 680,000
SUBTOTAL 3,455,000 3,455,000
Davis Street Watermain Replacement Utilities GO Debt Water No - 630,700
Page 4 of 571 of 109
1
2
3
4
8
9
10
A C D F H Q T
City of Evanston
Amended Capital Improvement Plan
Sorted by Fund & Funding Source
Fiscal Year 2013
Adopted Amended
Funding Fund Carryover Total Total
Description Department Source Responsible Y/N FY13 FY13
359
360
361
362
365
367
368
373
374
381
382
383
385
394
396
398
399
400
401
402
403
405
406
407
409
410
411
412
413
414
415
416
417
418
419
420
421
422
423
424
425
426
427
SUBTOTAL - 630,700
Water Main Replacement Utilities Water Water No 3,100,000 3,100,000
Roof Improvement Projects Utilities Water Water No 175,000 175,000
Master Meter and Chemical Feed Improvements Utilities Water Water Yes 575,000 575,000
Security Equipment Utilities Water Water No 50,000 50,000
AMR Radio Transmitter Replacement Utilities Water Water No 1,800,000 1,800,000
Chlorination Equipment Replacement Utilities Water Water No 250,000 250,000
Rate of Flow and Loss of Head Transmitters Utilities Water Water No 85,000 85,000
Masonry Evaluation and Tuckpointing Utilities Water Water No 30,000 30,000
SUBTOTAL 6,065,000 6,065,000
48" Intake Improvements and Zebra Mussel Control Utilities IEPA Loan Water No 1,370,000 1,370,000
SUBTOTAL 1,370,000 1,370,000
CIPP Sewer Rehabilitation Utilities Sewer Sewer No 500,000 500,000
Emergency Sewer Repairs Utilities Sewer Sewer No 75,000 75,000
Relief Sewer Extensions Utilities Sewer Sewer No 250,000 250,000
Sewer Repairs on Street Improvements Utilities Sewer Sewer No 175,000 175,000
SUBTOTAL 1,000,000 1,000,000
Large Diameter Sewer Rehabilitation Phase 1 Utilities IEPA Loan Sewer Yes 3,100,000 3,100,000
SUBTOTAL 3,100,000 3,100,000
Davis Street Sewer Improvements - MWRD Utilities Grant Sewer No - 822,500
SUBTOTAL - 822,500
TOTAL - ALL FUNDS 35,945,972 39,795,351
CIP AMENDMENT SUMMARY:
E911 Funding Change - 120,000
CDBG Funding Change - 159,000
Washington National TIF Funding Change - (50,000)
CIP Fund Change - 2,306,179
Special Assessment Fund Change - (139,000)
Water Fund Change - 630,700
Sewer Fund Change - 822,500
TOTAL 2013 CIP ADJUSTMENT - 3,849,379
Emergency Alert Project Amount Already Budgeted in E911 Fund (70,000)
TOTAL FY 2013 BUDGET AMENDMENT FOR CIP 3,779,379
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For City Council meeting of May 20, 2013 Item SP5
Ordinance 47-O-13: Commercial Indoor Recreation
For Action
To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Subject: Proposed Ordinance 47-O-13 Amending the Zoning Ordinance to allow
Commercial Indoor Recreation as a Special Use in the I2 District
Date: May 16, 2013
Recommended Action
Staff recommends approval of Ordinance 47-O-13 as amended and introduced by City
Council on April 22, 2013. A response to questions from the May 13, 2013 City Council
meeting is included in the following memo from the Corporation Counsel and Assistant
City Manager. A preliminary search of properties east of Ridge on Howard Street shows
all properties paying some level of property tax, with the exception of City owned
property. Additional information may be available for presentation at the Council
meeting on May 20, 2013.
Attachments
Memo from Corporation Counsel and Assistant City Manager
P&D Packet – May 13, 2013 including proposed Ordinance 47-O-13
Memorandum
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To: Honorable Mayor and Members of the City Council
From: W. Grant Farrar, Corporation Counsel
Martin Lyons, Assistant City Manager/CFO
Subject: 47-O-13, “Commercial Indoor Recreation” Zoning Text Amendment
Date: May 16, 2013
Following the discussion on May 13, 2013, please find information responsive to the
questions that were asked.
Ordinance 47-O-13
It permits an owner or lessee of property in the I2 District to apply for a Special Use
Permit for a Commercial Indoor Recreation facility. This procedure is the same as for
other Special uses, such as Type 2 Restaurants:
Notice of the application is mailed to owners of properties within 500’ of the
subject property and published 15-30 days prior to the ZBA meeting (6-3-5-7-(B))
ZBA considers the application (6-3-5-7-(A)) based on 9 standards (6-3-5-10)
ZBA recommends that the P&D Committee and Council deny, approve, or
approve with conditions (6-3-5-7-(C))
P&D Committee makes its own recommendation to the full City Council (6-3-5-8)
City Council issues a final legislative determination (6-3-5-8)
A special use process from application to Council approval can take 90-120 days.
The Zoning Ordinance does not define the word “commercial,” but defines “commercial
purpose” as follows:
An occupation, employment or enterprise that is carried on for profit by the
owner, lessee or licensee, except for activities carried on by a not for profit
organization that utilizes the proceeds of such activities solely for the
purposes for which it is organized.
An applicant for a Special use Permit for a Commercial Indoor Recreation facility that
uses the proceeds from the activities therein to fund itself, even if it is a not-for-profit
entity, would still be using the property for a “commercial purpose.” A not -for-profit could
operate if Council approved the Special use.
Memorandum
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Property Taxes
If a not-for-profit entity were to lease a City-owned facility and operate a Commercial
Indoor Recreation facility, it may be subject to property taxes, as determined by the Cook
County Assessor’s Office and Board of Review. The ultimate responsibility for paying
any such taxes should be a negotiated term of any such lease.
In the case of a privately owned property leased to a non-profit, we reviewed the Cook
County Board of Review (“CCBR”) policies for information concerning tax payments.
Confirming our initial view, an exempt tenant may apply for the property tax exemption,
subject to certain restrictions. A church or charity may apply for the exemption if it
agrees in writing to be responsible for paying the property tax on the area it leases. The
organization must prove to the CCBR that the organization is charitable and religious. If
an exemption is received, it must be renewed annually. A church is not required to ow n
the property outright to possibly receive an exemption. It must show to the CCBR’s
satisfaction that it is using the property exclusively for non-profit religious purposes. An
entity must pay taxes unless and until it receives an exemption. Pending receipt of an
exemption, an entity must pay under protest and then get a Certificate of Error for
reimbursement of taxes previously paid out.
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For City Council meeting of May 13, 2013 Item P7
Proposed Ordinance 47-O-13 Amending the Zoning Ordinance to Allow Commercial
Indoor Recreation as a Special Use in the I2 District
For Action
To: Honorable Mayor and Members of the City Council
From: Wally Bobkiewicz, City Manager
Dennis Marino, Manager, Planning and Zoning Division
Melissa Klotz, Zoning Planner, Planning and Zoning Division
Subject: Proposed Ordinance 47-O-13 Amending the Zoning Ordinance to allow
Commercial Indoor Recreation as a Special Use in the I2 District
Date: April 29, 2013
Recommended Action
Staff recommends approval of Ordinance 47-O-13 as amended and introduced by City
Council on April 22, 2013. The ordinance as amended retains the term “Commercial” in the
zoning use and definition for “Commercial Indoor Recreation.” “Commercial Purpose” is
currently defined in Section 6-18-3 of the Zoning Ordinance as:
Commercial Purpose – An occupation, employment or enterprise that is
carried on for profit by the owner, lessee, or licensee, except for activities
carried on by a not for profit organization that utilizes the proceeds of such
activities solely for the purposes for which it is organized.
Attachments
Proposed Ordinance 47-O-13
P&D Packet – April 22, 2013
Memorandum
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For City Council meeting of April 22, 2013 Item
Proposed Ordinance 47-O-13 Amending the Zoning Ordinance to allow Indoor
Recreation as a Special Use in the I2 District
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director, Community and Economic Development Department
Dennis Marino, Manager, Planning and Zoning Division
Melissa Klotz, Zoning Planner, Planning and Zoning Division
Subject: Proposed Ordinance 47-O-13 Amending the Zoning Ordinance to allow
Indoor Recreation as a Special Use in the I2 District
Date: April 11, 2013
Recommended Action
The Plan Commission and City staff recommend amending the Zoning Ordinance to allow
indoor recreation facilities as special uses in the I2 District, as well as modification to
remove the term “commercial” from the zoning definition so that non-commercial entities
may establish such use. There are currently two interested parties, one of which is a non-
commercial entity, that hope to establish indoor recreation facilities in I2 Districts.
Summary
The Zoning Ordinance currently regulates commercial indoor recreation facilities as
permitted uses in all C and D Districts as well as the B3 and RP Districts, and as special
uses in the B1a, B2, and M Districts. Commercial indoor recreation is currently defined as:
Commercial Indoor Recreation – Public or private recreation facilities, tennis
ball, racquet or other courts, swimming pools, bowling alleys, skating rinks, or
similar uses that are enclosed in buildings and are operated on a commercial
or membership basis primarily for the use of persons who do not reside on
the same lot as that on which the recreational use is located. “Commercial
indoor recreation” shall include, but not be limited to, health and fitness
establishments or any accessory use, such as snack bars, pro shops, and
locker rooms that are designed and intended primarily for the use of patrons
of the principal recreational use. “Commercial indoor recreation shall not
include cultural facilities, community, and recreation centers, or any use that
is otherwise listed specifically in a zoning district as a permitted or special
use.
Memorandum
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There are currently two parties interested in establishing such use in I2 Districts. One
potential user plans to establish a facility in an existing warehouse-style building that is
located on Dempster Street between Dodge and Hartrey Avenues. The facility would be
utilized by the Evanston Soccer Association, which is a non-commercial entity, for practices
and matches. The second interested party plans to construct a “bubble” facility on Oakton
Street on the far west side of the city near Gordon Food Service. The “bubble” facility
would feature multiple indoor sports fields, including soccer, lacrosse, and baseball, which
could be rented out to athletic groups for practices and games/matches. The proposed text
amendment would allow the interested parties to apply for special use permits for the
proposed I2 sites.
With special use approval required, the City would look at such applications on a case by
case basis and determine if each proposed indoor recreation facility fits well with the
surrounding land use. Most I2 properties do not feature prime retail spaces, so the
proposed text amendment would allow indoor recreation facilities to establish in I2 Districts
that currently feature vacant spaces or undeveloped land. The special use process would
also give the City the opportunity to condition each use on issues such as hours of
operation and parking.
Along with the proposed land use change to allow indoor recreation as a special use in the
I2 District, the zoning definition should be amended to remove the term “commercial” and to
clarify the remainder of the definition. The proposed amended definition is:
Indoor Recreation – Public or private, non-governmental recreation facilities,
tennis ball, racquet or other courts, swimming pools, bowling alleys, skating
rinks, or similar uses that are enclosed in buildings primarily for the use of
persons who do not reside on the same lot as that on which the recreational
use is located. “Indoor recreation” shall include, but not be limited to, health
and fitness establishments or any accessory such, such as snack bars that
sell pre-packaged food items, pro shops, and locker rooms that are designed
and intended primarily for the use of patrons of the principal recreational use.
“Indoor recreation” shall not include Cultural Facilities, Community Centers,
and Recreation Centers, or any use that is otherwise listed specifically in a
zoning district as a permitted or special use.
The proposed text amendment clarifies that non-commercial uses such as community
centers are not categorized by the modified definition.
The addition of indoor recreation as a special use in the I2 District fits well with the goals
and objectives of the Comprehensive Plan, which include:
Goal: Retain and enhance a diversity of business, commercial, and industrial
areas as desirable locations of economic activity.
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Objective: Promote the growth and redevelopment of business, commercial,
and industrial areas.
Objective: Retain and attract businesses in order to strengthen Evanston’s
economic base.
The proposed changes will allow the two currently interested parties to apply for special
use approval, and may encourage development of other such facilities throughout the I2
District where appropriate through the special use process.
Attachments
Proposed Ordinance 47-O-13
I2 District Zoning Regulations
Plan Commission Draft Meeting Minutes 04.10.13
Zoning Committee of the Plan Commission Draft Meeting Minutes 03.27.13
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DRAFT NOT APPROVED
Page 1 of 3
Plan Commission Minutes
MEETING MINUTES
PLAN COMMISSION
Wednesday, April 10, 2013
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Scott Peters (Chair), Jim Ford, Stuart Opdycke (Associate), Seth
Freeman, Patricia Ledesma, Barbara Putta, Melanie Johnson
Members Absent: Richard Shure, David Galloway (Associate), Kwesi Steele, Lenny
Asaro
Staff Present: Susan Guderley, Melissa Klotz, Dennis Marino
Presiding Member: Scott Peters, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
With a quorum present, Chairman Peters called the meeting to order at 7:05 P.M.
2. APPROVAL OF MARCH 13, 2013 MEETING MINUTES
Commissioner Ledesma motioned for approval of the March 13, 2013 meeting minutes.
Commissioner Freeman seconded the motion.
A voice vote was taken and the minutes were approved 6-0.
3. TEXT AMENDMENT TO THE ZONING ORDINANCE 13PLND-0015
Consider a text amendment, pursuant to City Code Title 6, Zoning, to discuss the
zoning regulations for landscape waste recycling transfer facilities as special uses
in the I3 General Industrial District.
Melissa Klotz, Zoning Planner, explained the proposed text amendments and
summarized the Zoning Committee’s deliberations related to the addition of a definition
for landscape waste recycling transfer facilities and their introduction as a special use
within the I3 General Industrial District. Should the text amendments be approved,
applicants Jim Secklmann and Scott Scholler, J&S LLC, intend to pursue a special use
permit to establish and operate a landscape waste recycling transfer facility and
landscape material sales operation at 2535 Oakton Avenue. The applicants and their
consultant Jeramiah Yeksavich, Rolf C. Campbell & Associates, described the nature of
landscape waste recycling transfer facilities and their regulation by the IEPA, which does
permit local zoning review.
Commissioner Ford asked if the recycling function needed to be conducted on a pad or
foundation. Mr. Scholler said that the IEPA requires these operations to be enclosed.
Commissioner Freeman asked if there were any existing landscape waste recycling
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DRAFT NOT APPROVED
Page 2 of 3
Plan Commission Minutes
transfer facilities within the City. Dennis Marino, Manager of Planning & Zoning Division,
stated that staff had examined other landscaping facilities and found that the most similar
one had a long history of various operations and was now primarily a landscape material
sales business. Any other activity on that site was an incidental use and not of the
nature or scale proposed by either this text amendment or governed by state regulations.
Commissioner Putta asked how the City of Evanston currently disposes of the materials
generated by its forestry operations and whether the location of this facility will be of
benefit to the city. Mr. Secklmann stated that his company currently operates a wood
collection and chipping facility for the City by Mount Trashmore. The City uses some of
the resulting wood chips; the remainder is trucked offsite. He also noted that the IEPA
regulations do not apply to woody landscape wastes, only to compostable plant materials
like grass clippings. Consequently, there is no State-mandated time limit for the removal
of woody waste from a processing site; typically, his operations remove these on a
weekly basis.
Chair Peters observed that the proposed definition incorporates the EPA statutory
language which only applies yard waste and noted that it needed to be amended to add
reference to woody waste. He also recommended that any reference to time limits be
deleted from the definition as they only apply to the compostable component of the
waste stream (Section 2 of the proposed Ordinance) and referenced in the Special Use
citation (Section 3 of the proposed Ordinance).
Chair Peters asked if there were any members of the public wishing to comment. Debbie
Hillman, 1118 Sherman Avenue, stated that she supports the general topic of
composting but also wanted to alert the Commission that State Representative Robyn
Gabel is currently sponsoring a bill on urban composting that would eliminate permitting
for defined, smaller operations.
Commissioner Ford motioned for approval of the text amendment, revised to reflect
Chairman Peters recommendation to insert a reference to woody waste in Section 2 of
the proposed text and to move the reference to state regulations pertaining to time limits
to Section 3, Special Uses. The motion was seconded by Commissioner Freeman. The
motion was approved 6-0.
4. TEXT AMENDMENT TO THE ZONING ORDINANCE 13PLND-0018
Consider a text amendment, pursuant to City Code Title 6, Zoning, to discuss the
zoning regulations of indoor recreation facilities as permitted and special uses.
Ms. Klotz explained the proposed text amendment. She noted that there are two parties
who are considering establishing indoor recreational facilities on properties zoned I2,
General Industrial, pursuant to approval of the text amendment. One proposes to convert
an existing industrial building on Dempster Street, between Dodge and Hartrey Avenues,
into an indoor soccer practice and game facility. The second is a proposal to establish a
‘bubble dome’ type structure on Oakton Street for use on a rental basis for multiple
sports.
Commissioner Ford motioned for approval of the text amendment, and was seconded by
Commissioner Freeman. The motion was approved 6-0.
5. COMMITTEE REPORTS
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DRAFT NOT APPROVED
Page 3 of 3
Plan Commission Minutes
There were no committee reports.
6. OTHER BUSINESS
Mr. Marino invited Plan Commission members to attend the first public meeting for
the Main Street Transit Oriented Development Study on April 11, 2013, 7:00-9:00
P.M.
7. ADJOURNMENT
Commissioner Freeman motioned for adjournment. Commissioner Ford seconded the
motion.
The meeting adjourned at 7:55 P.M.
Respectfully Submitted,
Susan Guderley
Neighborhood Planner, Community and Economic Development Department
The next regular Plan Commission meeting is scheduled for WEDNESDAY, MAY 8,
2013 at 7:00PM in COUNCIL CHAMBERS of the Lorraine H. Morton Civic Center.
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For City Council meeting of May 20, 2013 Item SP6
79th City Council Planning and Goal Setting
For Action
To: Honorable Mayor and Members of the City Council
From: Wally Bobkiewicz, City Manager
Subject: 79th City Council Planning and Goal Setting
Date: May 15, 2013
Recommended Action:
Staff recommends that: 1) the City Council receive report on issues and projects facing
the City during the term of the 79th City Council; 2) select a date or dates for further
discussion of these issues and to develop plans and goals for the future; and 3) provide
other direction to the City Manager as appropriate.
Summary:
At the beginning of the new City Council term, I am proposing that the Mayor and City
Council consider issues facing the City of Evanston and begin discussions for plans and
initiatives to be undertaken during the next four years.
At this evening’s meeting, I will make a presentation regarding issues I believe warrant
consideration and discussion by the City Council. An initial listing of these issues is
included in Attachment 1. In addition, I will review the results of an evaluation of
strengths, weaknesses, opportunities and threats facing the City of Evanston that was
conducted by senior staff over the past several months. These results are included in
Attachment 2. The City’s 2006 Strategic Plan and 2013 City Council Goals are also
attached for your reference (Attachments 3 and 4).
I am recommending this evening that the City Council begin discussion of these issues
and projects. In addition, I am asking that the City Council consider setting a special
meeting for Saturday June 15 or Saturday June 29 to continue these discussions with
the use of a facilitator.
Memorandum
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Attachments
Attachment 1 – 79th City Council Issues and Projects
Attachment 2 – Senior Staff Strengths, Weaknesses, Opportunities and Threats
Analysis
Attachment 3 – 2006 Strategic Plan
Attachment 4 – 2013 City Council Goals
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79th City Council Issues and Projects
Long Range Planning
Citywide Strategic Plan
Four Year Capital Improvement Program
Neighborhood Planning
Innovation
Current Major Initiatives
Robert Crown Center
Main/Chicago Office Building
Harley Clarke Mansion
Noyes Cultural Arts Center
Recycling Center
Public Safety
Technology and Equipment
Outreach
Staffing
Economic Development
Workforce Development
How We Spend City/TIF Funds and Staff Resources
Business Districts
Planning and Zoning
Permit Review
Design Review
Nature of Residential Neighborhoods / Affordable Housing
Youth and Young Adult Issues
At Risk Individuals and Families
Partnerships
Sustainability
Environmental
Larger Focus (Transportation, Economic Development. Etc.)
Northwestern University
Budget and Finance
Pension Debt
Capital Improvement Debt
Shared Services
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Community Services
Recreation
Use of the Lakefront
Senior Programs
Visual and Performing Arts
Libraries
Latino Community
Infrastructure
Existing Buildings
New Buildings
Streets
Parks
Trees
Water/Sewer
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City of Evanston
Strengths, Weaknesses, Opportunities, Threats
City Management Team – May, 2013
Strengths
Location
Northwestern University
Livable Community
Diverse and Engaged Residents
Quality and Variety of Housing
Weaknesses
Taxes and Affordability
Aging Infrastructure
Lack of Integration of Community Services (City, All Schools, Private
and Non-Profit Organizations)
Safety and Crime Concerns
Suitability of Evanston for National Retailers
Opportunities
Vibrant Economic Development
Water Sales to Other Communities
Engage Community Connections
Partnerships (NU, Chicago, Regional)
Senior Services
Threats
Perception of Safety and Crime in the Community
Adapting Successfully to Changing Demographics
Aging Infrastructure and Obsolete Services
Government Regulation, Debt and Taxation
Available Jobs Matching Available Workers
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2013 City Council Goals
At-risk and At-need Families
Capital Improvement Program Planning
Climate Action Plan
Development Services and Design Review
Economic Development
Innovation
Northwestern University
Police and Fire Pension Funding Issues
Robert Crown Center Improvements
Safety Issues
Senior Programs
Services to the Latino Population
Visual & Performing Arts
Youth Services
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