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Home My WebLink About05.13.13 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, May 13, 2013 City Council meets at 6 p.m. Administration & Public Works (A&PW) Committee meets at 7 p.m. Planning & Development (P&D) Committee meets 10 minutes after the conclusion of A&PW meeting. ORDER OF BUSINESS (I) Invocations by Clergy Father Robert Oldershaw, St. Nicholas Church Pastor Patricia A. Efriom, Ebenezer AME Church Cantor Arik Y. Luck, Beth Emet The Free Synagogue (II) Administration of Athenian Oaths of Citizenship and Oaths of Office to Mayor, City Clerk and Township Supervisor Honorable Judge Lionel Jean-Baptiste (III) Administration of Athenian Oaths of Citizenship and Oaths of Office to Aldermen Mayor Elizabeth Tisdahl (IV) Roll Call of the 79th Evanston City Council – Begin with Alderman Rainey (V) Recess for Reception and Administration & Public Works and Planning & Development Committee meetings (VI) Reconvene Evanston City Council Meeting (VII) Mayor Public Announcements and Proclamations Mental Health Month, May 2013 (VIII) City Manager Public Announcements (IX) Communications: City Clerk 1 of 419 City Council Agenda May 13, 2013 Page 2 of 9 5/9/2013 6:28 PM (X) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (XI) Consent Agenda: Alderman Rainey (XII) Report of the Standing Committees Administration & Public Works - Alderman Grover Planning & Development - Alderman Fiske Human Services - Alderman Braithwaite (XIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (XIV) Executive Session (XV) Adjournment CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of April 22, 2013 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 4/21/13 $2,864,245.29 (A2) City of Evanston Bills FY2013 5/14/13 $4,433,738.05 Credit Card Activity for Period End March 31, 2013 $ 123,085.43 (A3.1) Approval of Contract with Municipal Sales for 2013 Root Treatment of Sewer Mains (Bid 13-23) Staff recommends that City Council authorize the City Manager to execute a contract for the 2013 Root Treatment of Sewer Mains (Bid 13-23) with Municipal Sales (P.O. Box 4743, Queensbury, NY) in the amount of $44,018.95. Funding is provided by the Sewer Fund, Account 7400.62461, which has an allocation of $215,000 for this type of work. For Action 2 of 419 City Council Agenda May 13, 2013 Page 3 of 9 5/9/2013 6:28 PM (A3.2) Approval of Contract with Swanson Flo for Pump Control Valves (Bid 13- 28) Staff recommends that City Council authorize the City Manager to execute a contract for the purchase of Pump Control Valves (Bid 13-28) with Swanson Flo (151 Cheshire Lane, Plymouth, MN) in the amount of $43,046. Funding is provided by the Water Fund, Account 7130.65702, which has an allocation of $152,500 for capital outlay projects. For Action (A3.3) Approval of Contract with Chicagoland Paving for 2013 MFT Street Resurfacing Project (Bid 13-31) Staff recommends that City Council authorize the City Manager to execute a contract awarding the 2013 MFT Street Resurfacing Contract (Bid 13-31) to Chicagoland Paving (225 Telser Road, Lake Zurich, IL 60047) in the amount of $1,059,900. Funding is provided from the Motor Fuel Tax Funds with an approved 2013 budgeted amount of $1,400,000. For Action (A3.4) Approval of Contract with Bolder Contractors Inc. for Davis Street Water Main & Sewer Replacement Project (Bid 13-36) Staff recommends that City Council authorize the City Manager to execute a contract for the Davis Street Water Main & Sewer Replacement Project (Bid 13- 36) with Bolder Contractors Inc. (440 Lake Cook Road, Deerfield, IL) in the amount of $2,648,200. Funding is provided by the Washington National TIF Fund in the amount of $1,025,000; the Water Fund $170,000 (733086.65515); and the Metropolitan Water Reclamation District Fund for Sewer Replacement $822,497.50. $630,702.50 is to be funded by the Water Fund through the City’s 2013 Bond sale. For Action (A3.5) Approval of Contract with Chicagoland Paving for Parking Lot Improvement Project at Central Street and Stewart Avenue (Bid 13-37) Staff recommends that City Council authorize the City Manager to execute a contract for the Central Street & Stewart Avenue parking lot rehabilitation project (Bid 13-37) with Chicagoland Paving (225 Telser Road, Lake Zurich, IL) in the amount of $419,900. Funding is provided from the Parking Fund, with a budget allocation of $540,000. For Action (A3.6) Approval of Vehicle Purchase for Evanston Police Department from Golf Mill Ford Staff recommends City Council approval for the purchase of one (1) replacemen t vehicle (Ford Expedition) for the Evanston Police Department in the total amount of $35,018 from Golf Mill Ford (9401 N. Milwaukee Avenue, Niles, IL). Funding is provided by the Fleet Vehicle Replacement Fund (Account 7780.65550). For Action 3 of 419 City Council Agenda May 13, 2013 Page 4 of 9 5/9/2013 6:28 PM (A3.7) Approval of Contract Award to G.A. Johnson & Son for the 2013 Noyes Cultural Arts Center Chimney & Roof Repair Project (Bid 13-02) Staff recommends that City Council authorize the City Manager to execute a contract for the base bid plus alternates 1, 3 and 7 f or the 2013 Noyes Cultural Arts Center Chimney & Roof Repair Project with G.A. Johnson & Son (828 Foster Street, Evanston, IL) in the amount of $1,073,660. Funding is provided by: 1) $70,000 from the FY 2013 CIP Fund Account No. 415663; 2) $750,000 from a State of Illinois DCEO Grant; and 3) $434,000 from proposed FY2013 CIP Amendment. Total 2013 budget allocation is $1,254,000. For Action (A3.8) Approval of Contract Award to Quality Restorations, Inc. for the 2013 Sherman Plaza Garage Façade Repairs (Bid 13-17) Staff recommends that City Council authorize the City Manager to execute a contract for the base bid plus Alternate 1 for the 2013 Sherman Plaza Garage Façade Repairs with Quality Restorations, Inc. (356 Tioga Trail, Wood Dale, IL) in the amount of $ 274,100.00. Funding is provided by: 1) $200,000 from the FY2013 Parking Fund Account No. 700506; and 2) $117,300 from FY 2013 Parking Fund Account No. 7036.65515. Total Budget allocation is $317,300. For Action (A3.9) Approval of Contract with Citywide Elevator Inspection Services, Inc. for City of Evanston-Elevator Inspection Program (RFP 13-11) Staff recommends that City Council authorize the City Manager to execute a contract for elevator inspection and plan review services with Citywide Elevator Inspection Services (7144 N. Harlem Ave. Suite 303, Chicago, IL). The contract term will be for a period of three years from the commencement date. After the initial term, there shall be two (2) options to renew for one (1) additional year. The FY 2013 cost of the proposed contract will be assessed on a per-unit basis and is estimated to be approximately $44,496 for a total of 824 inspections. For Action (A4) Approval of Post Debt Issuance Procedures Manual Staff recommends that City Council approve a Post Debt Issuance Manual for use in the administration of the City’s debt portfolio. The Manual is recommended by the City’s Bond Counsel, Chapman and Cutler. It is also favorably viewed by bond ratings agencies. The Manual covers the procedures and actions the City needs to take each year to maintain the tax exempt status of City debt. For Action (A5) Resolution 32-R-13; Regarding Howard Hartrey TIF District Surplus Staff recommends that City Council approve Resolution 32-R-13 declaring a surplus of $1.0M from the Howard Hartrey Tax Increment Financing (TIF) District at the end of Fiscal Year 2012. For Action 4 of 419 City Council Agenda May 13, 2013 Page 5 of 9 5/9/2013 6:28 PM A6) Ordinance 42-O-13; Authorizing Sale of Surplus Property Staff recommends that City Council authorize the City Manager to publicly offer for sale various vehicles and equipment owned by the city through public auction based on Ordinance 42-O-13 through Manheim Auction Service (550 S. Bolingbrook Drive, Bolingbrook, IL). The vehicles are presently out of service. For Introduction (A7) Ordinance 44-O-13; Decreasing the Number of Class B1 Liquor Licenses, Closure of The Keg Staff recommends adoption of Ordinance 44-O-13, which decreases the number of Class B1 liquor licenses now in force from six (6) to five (5) due to closure of The Keg of Evanston, 810 Grove Street. The Ordinance was introduced at the City Council meeting on April 22, 2013. For Action (A8) Ordinance 45-O-13; Decreasing the Number of Class AA Liquor Licenses, Closure of Central Street Cafe Staff recommends adoption of Ordinance 45-O-13, which decreases the number of Class AA liquor licenses now in force from one (1) to zero (0) due to the closure of the Central Street Cafe, 2800 Central Street. The Ordinance was introduced at the City Council meeting on April 22, 2013. For Action (A9) Ordinance 27-O-13; Special Assessment No. 1510 for Alley Paving Project, North of Madison Street, East of Sherman Avenue Staff recommends approval of Ordinance 27-O-13 by which City Council would authorize paving of the alley north of Madison Street, East of Sherman Avenue through the Special Assessment Process. Funding is provided by special assessment funds and by home owners to be collected over a period of ten years. The City’s share of $31,445.64 is provided by the Special Assessment Fund 6365.65515. The Ordinance was introduced at the City Council meeting on April 22, 2013. For Action PLANNING AND DEVELOPMENT (P1) Approval of Sidewalk Café for JT’s Bar and Grill, 1639 Orrington Avenue Staff recommends approval of a first-time application for a sidewalk café (SWC) permit for JT’s Bar and Grill, a Type 1 Restaurant located at 1639 Orrington Avenue. For Action (P2) Approval of Sidewalk Café for World of Beer, 1601 Sherman Avenue Staff recommends approval of a first-time application for a sidewalk café (SWC) permit for World of Beer a Type 1 Restaurant located at 1601 Sherman Ave nue. For Action 5 of 419 City Council Agenda May 13, 2013 Page 6 of 9 5/9/2013 6:28 PM (P3) Ordinance 49-O-13; Granting Major Zoning Relief for the Elimination of Required Parking at 623-627 ½ Howard Street Staff recommends adoption of Ordinance 49-O-13 granting major zoning relief to eliminate 8 required off-street parking spaces for a Type 1 Restaurant for a total of zero off-street parking spaces. The proposal will allow for the redevelopment of a vacant commercial space and will not negatively impact adjacent properties since there is ample street parking, and public and private parking lots. For Introduction (P4) Ordinance 50-O-13; Amending Various Portions of the City Code in order to Regulate Vacation Rentals as a Type of B&B Establishment Staff requests consideration of Ordinance 50-O-13, which would regulate vacation rentals as a subset of B&B establishments. Consequently, any vacation rental could operate only pursuant to a Special Use permit issued by the City Council after recommendation from the ZBA. For Introduction (P5) Ordinance 46-O-13; Amending the Zoning Ordinance to Allow Yard Waste Transfer Facilities as Special Uses in the I3 District. The Plan Commission and City staff recommend approval of proposed Ordinance 46-O-13 amending the Zoning Ordinance to allow yard waste transfer facilities as special uses in the I3 General Industrial District. The P&D Committee held Ordinance 46-O-13 in committee at its meeting of April 22, 2013, at the request of 9th Ward Alderman Coleen Burrus. For Introduction (P6) Resolution 31-R-13; 1890 Maple Avenue Parking Lease City Manager requests authorization from the City Council to negotiate with PARC Investment Properties, LLC regarding a parking lease for 1890 Maple Avenue as provided by Resolution 31-R-13. For Action (P7) Ordinance 47-O-13; Amending the Zoning Ordinance to allow Commercial Indoor Recreation as a Special Use in the I2 District Staff recommends approval of ordinance 47-O-13 as amended and introduced by City Council on April 22, 2013. The ordinance as amended retains the term “Commercial” in the zoning use and definition for “Commercial Indoor Recreation,” as currently defined in Section 6-18-3 of the Zoning Ordinance. For Action 6 of 419 City Council Agenda May 13, 2013 Page 7 of 9 5/9/2013 6:28 PM (P8) Ordinance 38-O-13; Amending the Zoning Ordinance to Increase the Production Limit for Micro-Distilleries The Plan Commission and City staff recommend adoption of Ordinance 38-O-13 amending the Zoning Ordinance to increase the allowed production limit for Micro-Distilleries from 5,000 gallons per year to 35,000 gallons per year. The amendment would bring the Zoning Ordinance regulation into agreement with the City’s liquor license classification, which was amended to allow the 35,000 gallon yearly limit by Ordinance 17-O-13, adopted February 11, 2013. This Ordinance was introduced at the City Council meeting on April 22, 2013. For Action HUMAN SERVICES COMMITTEE (H1) Township of Evanston April 2013 Bills Township of Evanston Supervisor recommends that City Council approve the Township of Evanston bills, payroll, and medical payments for the month of April 2013 in the amount of $110,631.39. For Action (H2) Approval of a Three Year Extension for Northwestern Football Parking on the Evanston Wilmette Golf Course during Home Football Games (Season 2013, 2014 and 2015) Staff recommends approval of the Evanston Wilmette Golf Course Association’s request for a three year extension to park cars on holes 1, 2, 11 and 12 of the golf course during Northwestern University home football games. On May 6, 2013, the Human Services Committee recommended approval of the 3 year extension. For Action (H3) Resolution 27-R-13; Authorizing the City to Establish a Moratorium on the Use of Unregulated Drone Technology On May 6, 2013, the Human Services Committee unanimously recommended approval of Resolution 27-R-13. For Action (H4) Ordinance 8-O-13; Amending Title 2, Chapter 3 of the City Code to Reflect Changes in the Commission on Aging On May 6, 2013, the Human Services Committee recommended approval of Ordinance 8-O-13. For Introduction 7 of 419 City Council Agenda May 13, 2013 Page 8 of 9 5/9/2013 6:28 PM RULES COMMITTEE (O1) Resolution 29-R-13; Supporting Immigration Reform At the request of the Mayor, the Rules Committee referred Resolution 29-R-13 to City Council for approval on May 6, 2013. For Action ECONOMIC DEVELOPMENT COMMITTEE (O2) Resolution 25-R-13; Authorizing Financial Assistance for the Music Institute of Chicago’s Rehabilitation at 1702 Sherman Avenue The Economic Development Committee and staff recommend City Council approval of Resolution 25-R-13, authorizing the City Manager to negotiate a TIF Construction Grant Agreement with the Music Institute of Chicago for improvements to property located at 1702 Sherman Avenue. This Construction Grant Agreement would provide a refundable grant up to $165,000. Funding is provided by The Washington National Tax Increment Financing District’s “Other Improvements” Account (5470.62605). For Action AP POINTMENTS (APP1) For Appointment to: M/W/EBE Development Committee Stephen Boyd Preservation Commission Diane Williams Public Art Committee Jason Brown Utilities Commission Eric Rosenberg MEETINGS SCHEDULED THROUGH MAY 2013 Upcoming Aldermanic Committee Meetings Wed, May 15 6:00 PM MWEBE Committee Mon, May 20 7:00 PM City Council Tues, May 21 7:30 PM Housing & Community Dev Act Committee Wed, May 22 6:00 PM Transportation/Parking Committee Wed, May 22 7:30 PM Economic Development Committee Thur, May 23 5:30 PM Emergency Telephone Board Fri, May 24 7:00 AM Housing & Homelessness Commission Tues, May 28 5:45 PM A&PW, P&D, City Council 8 of 419 City Council Agenda May 13, 2013 Page 9 of 9 5/9/2013 6:28 PM Order and agenda items are subject to change. Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 9 of 419 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, April 22, 2013 11 Roll Call: Alderman Fiske Alderman Tendam Alderman Braithwaite Alderman Grover Alderman Wynne Alderman Rainey Alderman Wilson Alderman Burrus Alderman Holmes Presiding: Mayor Elizabeth Tisdahl Mayor Public Announcements and Proclamations League of Women Voters: 100 Years of Women Voting Anniversary, who had a Proclamation read by the Mayor honoring those who sought voting rights for women. Preservation Month – May 2013, and Public Service Week, May 5 – 11, 2013 were both announced by the Mayor for their specific time slots. City Manager Public Announcements Matt was asked to come and talk about the partnership with the 4th of July Association Community Meeting April 29, 7 pm Fleetwood/Jourdaine Center, he also spoke on the Chicago Transit Authority (CTA) Summer Construction Update. Spring/Summer Tree Removal Schedule was presented by Mr. D’Agostino, Assistant Director of Public Works for Forestry. There are 400 trees along the parkways as well as some private properties. There are also tree stumps that need to be removed as well, and he explained the schedule for this year. Steve Griffin, the Director of Community & Economic Development was given recognition by the City Manager and Council Members as he prepares t o leave the City’s employment. Mr. McRae, Deputy City Manager gave a report on the Summer Youth Program, where 300 youth showed up, well dressed and very professional in their interviews. The earliest youth was here at the Center at 5:45 am. There will be a second run this coming Saturday, April 27th. Communications: City Clerk 10 of 419 City Council Agenda April 22, 2013 Page 2 of 9 Mentioned the close of the election season and that the final official list from David Orr’s Office will come out by April 30 th and the swearing in of the elected officials will occur on Monday, May 13th. Citizen Comment Agenda items: Junad Rizki, 2284 Sheridan talked about the continued pattern that he sees as miss uses of tax-payers monies. He believes the Council owes the public an explanation concerning the closed door meetings of the Harley/Clarke Mansion property. He also stated that any business that loses customers is not a good business entity and will probably leave Evanston. Non-Agenda items: B.K. Rao, 2246 Sherman, she made accusations concerning Alderman Grover’s behavior towards her and her daughter in how they should present their comments. She also raised her voice to the Mayor when she suggested she was out of order, and told the Mayor that she was out of order and to let her read her letter. She continued to accuse Alderman Grover of misconduct and suggested she be censured. Padma Rao, 2246 Sherman, she too started off by demeaning the 7th ward Alderman (Jane Grover) accusing her of bigotry, ignorance, incompetent, and abysmally arrogant. Mayor Tisdahl stated that Ms. Rao was out of order Ms. Rao raised her voice as well and demanded the Mayor to keep quite. She further went on and told the Mayor to shut up during citizen’s comments. She then attacked the actions of the 8 th ward Alderman (Ann Rainey), 1st ward Alderman (Judy Fisk). Maggie Weiss, 2744 Lawndale, came expressly to pass out invitations to the opening house ceremony of the Noyes Culture Center which will be Thursday, May 2 nd. Betty Ester, 1320 Church Street came to state that Ms. DuCree could not be here but will be at the next Council meeting in May. She then wished Mr. Griffin congratulations on his move and expressed that she and the CHODOOs would miss him. SPECIAL ORDER OF BUSINESS (SP1)Davis Street Improvement Project: 500 Block of Davis Street Review Staff recommends review and direction from City Council for options regarding the 500 block of Davis Street segment of the Davis Street Improvement Project. For Action Ms. Suzette Robinson, Director of Public Works gave a presentation on the Davis Street proposed bike path. She asked for the Council’s approval to go ahead with the proposal. Her complete presentation can be obtained from the city’s website. Items not approved on Consent Agenda: (A12)Ordinance 27-O-13, Special Assessment No. 1510 for Alley Paving Project, North of Madison Street, East of Sherman Avenue Staff recommends approval of Ordinance 27-O-13 by which City Council would authorize paving of the alley north of Madison Street, East of Sherman Avenue through the Special Assessment Process. Funding is provided by special assessment funds and by home owners to be collected over a pe riod of ten years. The City’s share of $31,445.64 is provided by the Special Assessment Fund 6365.65515. 11 of 419 City Council Agenda April 22, 2013 Page 3 of 9 For Introduction (P4)Ordinance 47-O-13 Amending the Zoning Ordinance to Allow Indoor Recreation as a Special Use in the I2 District The Plan Commission and City staff recommend adoption of Ordinance 47-O-13 amending the Zoning Ordinance to allow indoor recreation facilities as special uses in the I2 District, as well as modification to remove the term “commercial” from the zoning definition so that non-commercial entities may establish such use. For Introduction (P5)Ordinance 46-O-13 Amending the Zoning Ordinance to Allow Yard Waste Transfer Facilities as Special Uses in the I3 District. The Plan Commission and City staff recommends approval of proposed Ordinance 46- O-13 amending the Zoning Ordinance to allow yard waste transfer facilities as special uses in the I3 General Industrial District. For Introduction (P6)Ordinance 35-O-13, Enacting a New Title 5, Chapter 9 of the City Code to Require the Licensing of Vacation Rentals Ordinance 35-O-13 enacts a new Title 5, Chapter 9 of the City Code to require the licensing of vacation rentals. For Introduction (P7)Ordinance 1-O-13, Enacting a New Title 5, Chapter 9 of the City Code to Prohibit Vacation Rentals Ordinance 1-O-13 enacts a new Title 5, Chapter 9 of the City Code which bans vacation rentals. For Introduction CONSENT AGENDA (M1)Approval of Minutes of the Regular City Council Meeting of April 1, 2013 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1)City of Evanston Payroll through 3/24/13 $2,765,212.54 4/07/13 $2,568,979.04 (A2)City of Evanston Bills FY2013 4/23/13 $4,518,700.83 (A3.1)Approval of Renewal of CADS Software License and Service Agreement with SunGard Public Sector Staff recommends that the City Council authorize the City Manager to renew sole source software license and service agreement with SunGard Public Sector (1000 Business Center Drive, Lake Mary, FL) for the Police Department’s CADS (Computer Aided Dispatch System) software in the amount of $72,828.32. Funding is provided by the Emergency Telephone System Account (5150.62509) with a budget of $88,500. For Action 12 of 419 City Council Agenda April 22, 2013 Page 4 of 9 (A3.2)Approval of Contract with 3 Point Athletics for the City’s Golf Instruction Programs Staff recommends City Council renew the contract between the City of Evanston and 3 Point Athletics (5251 Lawler Avenue, Chicago, IL) for the City’s golf instruction programs. The contract is for an additional one (1) year term from April 2013 to April 2014. Total program contract value is projected at $22,500 for 2013. Revenue from program registrations are deposited into the General Fund Golf Program Account 3155.53565 and expenses for instruction paid from 3155.65040. For Action (A3.3)Approval of Green Bay Road Landscape Maintenance Contract with Landscape Concepts Management, Inc. (Bid 13-24) Staff recommends City Council approval of a one-year contract award for the 2013 Green Bay Road Landscape Maintenance to the low bidder Landscape Concepts Management, Inc. (31711 N Alleghany Rd, Grayslake, IL) in the amount of $24,804.53. Funding is provided by the FY 2013 General Fund Parks/Forestry Account 3510.62195, which has a total allocation of $120,000. For Action (A3.4)Approval of Purchase of Trees and Planting Services for Spring Planting from Suburban Tree Consortium Staff recommends approval of the purchase of 200 trees and planting services for 100 trees from Suburban Tree Consortium (STC) in the amount of $55,077.48. Funding is provided by the Parks/Forestry Division Account 3525.65005 with a total budget of $80,000 which is used for both the spring and fall planting seasons. For Action (A3.5)Approval of Contracts for Fire Hydrants and Distribution System Valves (Bid 13-20) Staff recommends that City Council authorize the City Manager to execute a one-year contract for the purchase of Fire Hydrants from HD Supply Waterworks (29950 Skokie Highway, Lake Bluff, IL) in the amount of $49,610, and for the purchase of distribution system valves from EJ USA, Inc. (301 Spring Street, East Jordan, MI) in the amount of $39,465. Funding for both contracts will be from the Water Fund, Account 7115.65055. The FY 2013 budget in this account for the purchase of distribution materials is $120,000. For Action (A3.6)Approval of Spring Vehicle and Equipment Purchases Staff recommends City Council approval for the purchase of six (6) replacement vehicles/units in the total amount of $549,171.30 as follows: Currie Motors, one Chevy Tahoe in the amount of $31,697; Standard Equipment Company, one street sweeper in the amount of $167,293; Prairie Archway International, two dump trucks with plows and spreaders in the amount of $286,650; Autobarn of Evanston, one small pick-up truck in the amount of $23,102.30; Vermeer Midwest, one stump grinder in the amount of $40,429. Funding for these vehicles is provided by the Equipment Replacement Fund Account 7780.65550 which has a budget of $2,036,733. 13 of 419 City Council Agenda April 22, 2013 Page 5 of 9 For Action (A3.7)Approval of Harley Davidson Lease Agreement Renewal with Chicago Harley Davidson Inc. for Evanston Police Department (Bid 12-123) Staff recommend that City Council authorize the City Manager to sign a one (1) year lease renewal agreement with Chicago Harley Davidson Inc. (2929 Patriot Boulevard, Glenview, IL) in the amount of $26,019 for the period June 1, 2013 to May 31, 2014 for seven (7) Harley Davidson motorcycles. Funding is provided by Fleet Capital Outlay, Vehicle Lease Charges Account 7780.62402 with a budget of $28,000. For Action (A3.8)Approval of Contract Extension with Healy Asphalt for Hot Mix Asphalt (Bid 12-34) Staff recommends City Council approval of a one-year contract extension for the purchase of 500 tons of modified hot mix asphalt at a cost of $52 per ton and 300 tons of modified hot mix binder at the cost of $44 per ton to Arrow Road Construction dba Healy Asphalt (3401 South Busse Road, Mt. Prospect, IL) for for a cost of $39,200. Funding is provided by the FY 2013 Street and Alley Account (2670.65055) in the amount of $31,200; the Water Fund Account (7115.65051) in the amount of $4,000; and the Sewer Fund Account (7400.65051) in the amount of $4,000. For Action (A4)Resolution 20-R-13, Authorizing Release of Certain Closed Session Minutes Staff requests adoption of Resolution 20-R-13 releasing the closed session meeting minutes listed on Exhibit A and finding that a need still exists for confidentiality as to the minutes on Exhibit B. For Action (A5)Resolution 22-R-13, Authorizing Destruction of Audio Recordings of Closed Session Meetings Staff requests adoption of Resolution 22-R-13 approving the destruction of certain audio recordings of the Evanston City Council closed session meetings listed on Exhibit 1 of Resolution 22-R-13. For Action (A6)Resolution 21-R-13, Construction Funding & Construction Engineering Services Agreement for Bridge Street Bridge Project (RFQ 10-25) Staff requests approval of Resolution 21-R-13, authorizing the City Manager to execute the Local Agency Agreement with the Illinois Department of Transportation (IDOT) and Construction Engineering Services Agreement with Alfred Benesch & Company for Federal participation for Bridge Street reconstruction project. Funding for Engineering Services is provided by the Capital Improvements Fund Account 415885 in the amount of $240,000, for which the City will be reimbursed $192,000 (80%) by the Highway Bridge Program Funds through IDOT. The City’s share will be $48,000 (20%). Construction funding is provided by Highway Bridge Program Funds through IDOT in the amount of $1,561,760 (80%) and $387,940 (20%) in local funding provided by the Bridge Street Project Account 415885. 14 of 419 City Council Agenda April 22, 2013 Page 6 of 9 For Action (A7)Resolution 24-R-13, Easement Agreement with Metropolitan Water Reclamation District for Bridge Street Bridge Project Staff requests consideration of Resolution 24-R-13, authorizing the City Manager to execute an Easement Agreement with the Metropolitan Water Reclamation District (MWRD) for Bridge Street reconstruction project. For Action (A8)Resolution 26-R-13, Authorizing an Intergovernmental Agreement for the Repair of the Davis Street Sewer with the Metropolitan Water Reclamation District of Greater Chicago Staff recommends adoption of Resolution 26-R-13 authorizing the City Manager to execute an Intergovernmental Agreement for repair of the Davis Street Sewer with the Metropolitan Water Reclamation District of Greater Chicago. For Action (A9)Ordinance 44-O-13, Decreasing the Number of Class B1 Liquor Licenses, Closure of The Keg Staff recommends adoption of Ordinance 44-O-13, which decreases the number of Class B1 liquor licenses now in force from six (6) to five (5) due to closure of The Keg of Evanston, 810 Grove Street. For Introduction (A10)Ordinance 45-O-13, Decreasing the Number of Class AA Liquor Licenses, Closure of Central Street Cafe Staff recommends adoption of Ordinance 45-O-13, which decreases the number of Class AA liquor licenses now in force from one (1) to zero (0) due to the closure of the Central Street Cafe, 2800 Central Street. For Introduction (A11)Ordinance 48-O-13, Permitting Issuance of a Class C Liquor License to Farmhouse Evanston, LLC, d/b/a Farmhouse Tavern Staff recommends City Council adoption of Ordinance 48-O-13, which increases the number of Class C liquor licenses to thirty-two (32), to permit issuance of a Class C license to Farmhouse Evanston, LLC d/b/a Farmhouse Tavern, 703 Church St. For Introduction (A13)Ordinance 40-O-13, Permitting Issuance of a Class D Liquor License to Table Nine, LLC, d/b/a Company Staff recommends City Council adoption of Ordinance 40-O-13, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), to increase the number of Class D liquor licenses to twenty-two (22), to permit issuance of a Class D license to Table Nine, LLC d/b/a Company, 1307 Chicago Ave. This Ordinance was introduced at the April 1, 2013 City Council meeting. For Action 15 of 419 City Council Agenda April 22, 2013 Page 7 of 9 PLANNING AND DEVELOPMENT (P1)Resolution 28-R-13 Reserving 2013 Bond Volume Cap Staff recommends adoption of Resolution 28-R-13, which reserves the City’s right to issue $7,104,575 in tax exempt bonds under the bond volume cap allocation. This Resolution must be adopted by May 1, 2013. For Action (P2)Approval of Sidewalk Café for Found, 1631 Chicago Ave Staff recommends approval of a first-time application for a sidewalk café (SWC) permit for Found, a Type 1 Restaurant located at 1631 Chicago Ave. For Action (P3)Ordinance 38-O-13 Amending the Zoning Ordinance to Increase the Production Limit for Micro-Distilleries The Plan Commission and City staff recommend adoption of Ordinance 38-O-13 amending the Zoning Ordinance to increase the allowed production limit for Micro- Distilleries from 5,000 gallons per year to 35,000 gallons per year. The amendment would bring the Zoning Ordinance regulation into agreement with the City’s liquor license classification, which was amended to allow the 35,000 gallon yearly limit by Ordinance 17-O-13, adopted February 11, 2013. For Introduction (P8)Ordinance 41-O-13 Granting a Special Use for a Type 2 Restaurant at 1629 Orrington Avenue (Naf Naf Grill) The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 41- O-13 granting a special use permit for the operation of a Type 2 Restaurant Naf Naf Grill at 1629 Orrington Avenue. This Ordinance was introduced at the April 1, 2013 City Council meeting. For Action (P9)Ordinance 4-O-13 Amending the Zoning Ordinance to Allow the Expansion of Legal Nonconforming 1- 4 Family Residential Uses by Major Variation Following a recommendation of the Planning and Development Committee, City staff recommends the adoption of proposed Ordinance 4-O-13 to amend the Zoning Ordinance to allow properties with one to four-family legal nonconforming residential uses to apply for zoning relief through the Major Variation process to increase the structures’ bulk. This Ordinance was introduced at the April 1, 2013 City Council meeting. For Action HUMAN SERVICES (H1)Township of Evanston March 2013 Bills Township of Evanston Supervisor recommends that City Council approve the Township of Evanston bills, payroll, and medical payments for the month of March 2013 in the amount of $152,743.36 16 of 419 City Council Agenda April 22, 2013 Page 8 of 9 For Action Alderman Rainey motioned for approval of the Consent Agenda and it was seconded. With a 9-0 Roll Call vote it was approved. Items for discussion: (A12)Ordinance 27-O-13, Special Assessment No. 1510 for Alley Paving Project, North of Madison Street, East of Sherman Avenue Staff recommends approval of Ordinance 27-O-13 by which City Council would authorize paving of the alley north of Madison Street, East of Sherman Avenue through the Special Assessment Process. Funding is provided by special assessment funds and by home owners to be collected over a period of ten years. The City’s share of $31,445.64 is provided by the Special Assessment Fund 6365.65515. For Introduction Alderman Grover motioned for action and it was seconded with a 8-0 Roll Call vote the motion was approved. (P4)Ordinance 47-O-13 Amending the Zoning Ordinance to Allow Indoor Recreation as a Special Use in the I2 District The Plan Commission and City staff recommends adoption of Ordinance 47-O-13 amending the Zoning Ordinance to allow indoor recreation facilities as special uses in the I2 District, as well as modification to remove the term “commercial” from the zoning definition so that non-commercial entities may establish such use. For Introduction Alderman Fiske motioned to accept the ordinance as amended with a second and a unanimous voice vote the motion was approved. (P5)Ordinance 46-O-13 Amending the Zoning Ordinance to Allow Yard Waste Transfer Facilities as Special Uses in the I3 District. The Plan Commission and City staff recommends approval of proposed Ordinance 46- O-13 amending the Zoning Ordinance to allow yard waste transfer facilities as special uses in the I3 General Industrial District. For Introduction Alderman Fiske stated the Ordinance was held in committee. (P6 and P7) Staff requests removal of Ordinances 1-O-13 and 35-O-13 from the agenda so that the P&D Committee may consider a new ordinance regulating vacation rentals as a subset of bed & breakfast establishments at its meeting on May 13, 2013. These agenda items were held in Committee on April 1, 2013. (P6)Ordinance 35-O-13, Enacting a New Title 5, Chapter 9 of the City Code to Require the Licensing of Vacation Rentals Ordinance 35-O-13 enacts a new Title 5, Chapter 9 of the City Code to require the licensing of vacation rentals. For Introduction Alderman Fiske stated the Ordinance was held in committee until May, 13 th. (P7)Ordinance 1-O-13, Enacting a New Title 5, Chapter 9 of the City Code to Prohibit Vacation Rentals 17 of 419 City Council Agenda April 22, 2013 Page 9 of 9 Ordinance 1-O-13 enacts a new Title 5, Chapter 9 of the City Code which bans vacation rentals. For Introduction Alderman Fiske stated the Ordinance was held in committee until May, 13 th. Call of the Wards: Ward 1, Alderman Fiske expressed how she will miss Mr. Griffin and his Professionalism in all that he accomplished while he was here in Evanston. Ward 2, Alderman Braithwaite echoed the same feelings and how he has valued all his input to the 2nd ward. He also thanked the staff for the Summer Youth Initiative this past Saturday. Ward 3, Alderman Wynne thanked the Police Department for the beat meeting and she looks forward to the next one. She stated how she will miss Mr. Griffin and how she appreciated his Professionalism. Ward 4, Alderman Wilson thanked Mr. Griffin and stated he had no report. Ward 5, Alderman Holmes stated she was sorry he would not be here for the progress that will happen in the 5th ward, and that she will miss him. She announced the beat meeting will be Wednesday night at Fleetwood/Jourdaine. She also enjoyed the time spent in the Council Chamber with ETHS students who sat on the Dias and experienced government from another perspective. Ward 6, Alderman Tendam announced the 6th ward beat meeting will be tomorrow night at Curt’s Café. He congratulated the Unity weekend that all who participated and he thanked and wished Mr. Griffin good luck. Ward 7, Alderman Grover she thanked the cast and crew at the Levy Center for the production of the Wizard of OZ. Police beat meeting was successful, and to spend money on Central street this weekend. She too thanked Mr. Griffin for all of his assistance and wished him well. Ward 8, Alderman Rainey the thanked the Police beat meeting at the outpost. A group of them will be traveling by bus to the Chicago Business Meeting on Thursday morning. She also thanked Steve for his assistance and it was wonderful working with him from the bottom of her heart. Ward 9, Alderman Burrus mentioned the beat meeting this Thursday at the Levy Center at 7:00 pm. She stated she will miss Steve and her husband Dave will miss playing golf with him. Mayor Tisdahl concurred with all that was said concerning Mr. Steve Griffin. Alderman Wilson motioned to convene into Executive Session to discuss Personnel and minutes. After a second and with a unanimous voice vote the Regular meeting ended a t 9:42 pm. Submitted by, Hon. Rodney Greene, CMC, City Clerk 18 of 419 Page 1 of 4 Rev. 5/9/2013 5:49:32 PM ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, May 13, 2013 7:00 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN GROVER, CHAIR II. APPROVAL OF MINUTES OF REGULAR MEETING OF April 22, 2013 III. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through 4/21/13 $2,864,245.29 (A2) City of Evanston Bills FY2013 5/14/13 $4,433,738.05 Credit Card Activity for Period End March 31, 2013 $ 123,085.43 (A3.1) Approval of Contract with Municipal Sales for 2013 Root Treatment of Sewer Mains (Bid 13-23) Staff recommends that City Council authorize the City Manager to execute a contract for the 2013 Root Treatment of Sewer Mains (Bid 13-23) with Municipal Sales (P.O. Box 4743, Queensbury, NY) in the amount of $44,018.95. Funding is provided by the Sewer Fund, Account 7400.62461, which has an allocation of $215,000 for this type of work. For Action (A3.2) Approval of Contract with Swanson Flo for Pump Control Valves (Bid 13- 28) Staff recommends that City Council authorize the City Manager to execute a contract for the purchase of Pump Control Valves (Bid 13-28) with Swanson Flo (151 Cheshire Lane, Plymouth, MN) in the amount of $43,046. Funding is provided by the Water Fund, Account 7130.65702, which has an allocation of $152,500 for capital outlay projects. For Action 19 of 419 Page 2 of 4 Rev. 5/9/2013 5:49:32 PM (A3.3) Approval of Contract with Chicagoland Paving for 2013 MFT Street Resurfacing Project (Bid 13-31) Staff recommends that City Council authorize the City Manager to execute a contract awarding the 2013 MFT Street Resurfacing Contract (Bid 13-31) to Chicagoland Paving (225 Telser Road, Lake Zurich, IL 60047) in the amount of $1,059,900. Funding is provided from the Motor Fuel Tax Funds with an approved 2013 budgeted amount of $1,400,000. For Action (A3.4) Approval of Contract with Bolder Contractors Inc. for Davis Street Water Main & Sewer Replacement Project (Bid 13-36) Staff recommends that City Council authorize the City Manager to execute a contract for the Davis Street Water Main & Sewer Replacement Project (Bid 13- 36) with Bolder Contractors Inc. (440 Lake Cook Road, Deerfield, IL) in the amount of $2,648,200. Funding is provided by the Washington National TIF Fund in the amount of $1,025,000; the Water Fund $170,000 (733086.65515); and the Metropolitan Water Reclamation District Fund for Sewer Replacement $822,497.50. $630,702.50 is to be funded by the Water Fund through the City’s 2013 Bond sale. For Action (A3.5) Approval of Contract with Chicagoland Paving for Parking Lot Improvement Project at Central Street and Stewart Avenue (Bid 13-37) Staff recommends that City Council authorize the City Manager to execute a contract for the Central Street & Stewart Avenue parking lot rehabilitation project (Bid 13-37) with Chicagoland Paving (225 Telser Road, Lake Zurich, IL) in the amount of $419,900. Funding is provided from the Parking Fund, with a budget allocation of $540,000. For Action (A3.6) Approval of Vehicle Purchase for Evanston Police Department from Golf Mill Ford Staff recommends City Council approval for the purchase of one (1) replacement vehicle (Ford Expedition) for the Evanston Police Department in the total amount of $35,018 from Golf Mill Ford (9401 N. Milwaukee Avenue, Niles, IL). Funding is provided by the Fleet Vehicle Replacement Fund (Account 7780.65550). For Action 20 of 419 Page 3 of 4 Rev. 5/9/2013 5:49:32 PM (A3.7) Approval of Contract Award to G.A. Johnson & Son for the 2013 Noyes Cultural Arts Center Chimney & Roof Repair Project (Bid 13-02) Staff recommends that City Council authorize the City Manager to execute a contract for the base bid plus alternates 1, 3 and 7 for the 2013 Noyes Cultural Arts Center Chimney & Roof Repair Project with G.A. Johnson & Son (828 Foster Street, Evanston, IL) in the amount of $1,073,660. Funding is provided by: 1) $70,000 from the FY 2013 CIP Fund Account No. 415663; 2) $750,000 from a State of Illinois DCEO Grant; and 3) $434,000 from proposed FY2013 CIP Amendment. Total 2013 budget allocation is $1,254,000. For Action (A3.8) Approval of Contract Award to Quality Restorations, Inc. for the 2013 Sherman Plaza Garage Façade Repairs (Bid 13-17) Staff recommends that City Council authorize the City Manager to execute a contract for the base bid plus Alternate 1 for the 2013 Sherman Plaza Garage Façade Repairs with Quality Restorations, Inc. (356 Tioga Trail, Wood Dale, IL) in the amount of $ 274,100.00. Funding is provided by: 1) $200,000 from the FY2013 Parking Fund Account No. 700506; and 2) $117,300 from FY 2013 Parking Fund Account No. 7036.65515. Total Budget allocation is $317,300. For Action (A3.9) Approval of Contract with Citywide Elevator Inspection Services, Inc. for City of Evanston-Elevator Inspection Program (RFP 13-11) Staff recommends that City Council authorize the City Manager to execute a contract for elevator inspection and plan review services with Citywide Elevator Inspection Services (7144 N. Harlem Ave. Suite 303, Chicago, IL). The contract term will be for a period of three years from the commencement date. After the initial term, there shall be two (2) options to renew for one (1) additional year. The FY 2013 cost of the proposed contract will be assessed on a per-unit basis and is estimated to be approximately $44,496 for a total of 824 inspections. For Action (A4) Approval of Post Debt Issuance Procedures Manual Staff recommends that City Council approve a Post Debt Issuance Manual for use in the administration of the City’s debt portfolio. The Manual is recommended by the City’s Bond Counsel, Chapman and Cutler. It is also favorably viewed by bond ratings agencies. The Manual covers the procedures and actions the City needs to take each year to maintain the tax exempt status of City debt. For Action (A5) Resolution 32-R-13; Regarding Howard Hartrey TIF District Surplus Staff recommends that City Council approve Resolution 32-R-13 declaring a surplus of $1.0M from the Howard Hartrey Tax Increment Financing (TIF) District at the end of Fiscal Year 2012. For Action 21 of 419 Page 4 of 4 Rev. 5/9/2013 5:49:32 PM (A6) Ordinance 42-O-13; Authorizing Sale of Surplus Property Staff recommends that City Council authorize the City Manager to publicly offer for sale various vehicles and equipment owned by the city through public auction based on Ordinance 42-O-13 through Manheim Auction Service (550 S. Bolingbrook Drive, Bolingbrook, IL). The vehicles are presently out of service. For Introduction V. ITEMS FOR DISCUSSION VI. COMMUNICATIONS VII. ADJOURNMENT 22 of 419 Administration and Public Works Committee Meeting Minutes of April 22, 2013 City Council Chambers – 5:45 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: P. Braithwaite, C. Burrus, J. Grover, D. Holmes, A. Rainey STAFF PRESENT: L. Biggs, W. Bobkiewicz, P. D’Agostino, B. Dorneker, Ald. Fiske, D. Gaynor, L. Gergits, C. Hurley, Chief Klaiber, L. Janetske, M. Masoncup, J. Maiworm, J. Murphy, S. Nagar, B. Newman, A. Porter, D. Stoneback, M. Swentkofske PRESIDING OFFICIAL: Ald. Grover I. DECLARATION OF QUORUM A quorum being present, Chair Grover called the meeting to order at 5:48 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF APRIL 1, 2013 Ald. Burrus moved approval of the minutes of the April 1, 2013 A& PW meeting, seconded by Ald. Braithwaite. The minutes of the April 1, 2013 meeting were approved unanimously 4-0. III. WINNERS OF DRINKING WATER WEEK ART CONTEST Catherine Hurley, Sustainable Programs Coordinator, announced the winners of the Drinking Water Week Art Contest and explained that Drinking Water Week is May 5 through May 11th and its purpose is to make people appreciate water and the global problems associated with our one resource for water. Third grade Coloring Contest: Elena Tancredi, Lincoln Elementary Junior High: Nuala Brennan, 8th Grade of Haven Elementary High School Drawing and Painting: Claire S. Gavin of ETHS High School Photography: Ilana Marder-Eppstein of ETHS High School Poetry: Mikaylo Kelly Of the winners, Miss Tancredi was present. Each winner received a water bottle and beach tokens and their work will be displayed at the Evanston Library from 5/5 through 5/11 and will also be on the City’s website. Participation was great with over 40 children submitting entries for the 3rd grade alone. Chair Grover thanked Ms. Hurley and Miss. Tancredi. IV. ITEMS FOR CONSIDERATION DRAFT – NOT APPROVED 23 of 419 Administration and Public Works Committee Meeting Minutes of 4-1-13 Page 2 of 8 Chair Grover announced that the bills would be voted upon after Ald. Rainey’s arrival. Matt Swentkofske, Intergovernmental Affairs Coordinator, explained that for the past 3 years, the City and the CTA have built a strong relationship and that the CTA has been responsive to the requests made by the City such as moving contractors’ parking spaces and ensuring viaduct renovation did not impact summer activities and has invested in Evanston. The CTA conducted a public meeting on April 11th, 2103 at Lincoln Elementary School with Ald. Wynne and Ald. Wilson about current projects. Mr. Swentkofske introduced William Mooney, Ryan Mouw and Kerry Wagener of the Chicago Transit Authority. Mr. Mooney gave a presentation about the Purple Line track renovation project: Project to run May 2013 through November 2013, starting from the south end Explained the scope, blueprints, schedule and equipment to be used The CTA will be doing everything they can to mitigate noise and inconvenience Last track renewal was in 1976 Will replace over 6,000 ties on 6, 700’ of track Will ensure a smoother, faster ride Work will mainly be done: o Sundays through Thursdays 9 p.m. - 4:30 a.m. o Weekends 7:00 a.m. - 7:00 p.m. o Regular maintenance 9:00 a.m. – 2:30 p.m. Updates of the progress and schedule will be available on the City’s website and through contacting 311/Matt Swentkofske Chair Grover thanked Matt Swentkofske and the CTA representatives for the presentation. (A1) City of Evanston Payroll through 3/24/13 $2,765,212.54 4/07/13 $2,568,979.04 Ald. Rainey moved to approve the payroll, seconded by Ald. Braithwaite. The Committee voted 5-0 unanimously to approve the payroll. (A2) City of Evanston Bills FY2013 4/23/13 $4,518,700.83 Ald. Holmes moved to approve the bills list, seconded by Ald. Braithwaite. The Committee voted 5-0 unanimously to approve the bills list. (A3.1) Approval of Renewal of CADS Software License and Service Agreement with SunGard Public Sector Staff recommends that the City Council authorize the City Manager to renew sole source software license and service agreement with SunGard Public Sector (1000 Business Center Drive, Lake Mary, FL) for the Police Department’s CADS (Computer Aided Dispatch System) software in the amount of $72,828.32. Funding 24 of 419 Administration and Public Works Committee Meeting Minutes of 4-1-13 Page 3 of 8 is provided by the Emergency Telephone System Account (5150.62509) with a budget of $88,500. For Action Ald. Rainey moved approval, seconded by Ald. Holmes. The Committee voted unanimously 5-0 to recommend approval of the agreement. (A3.2) Approval of Contract with 3 Point Athletics for the City’s Golf Instruction Programs Staff recommends City Council renew the contract between the City of Evanston and 3 Point Athletics (5251 Lawler Avenue, Chicago, IL) for the City’s golf instruction programs. The contract is for an additional one (1) year term from April 2013 to April 2014. Total program contract value is projected at $22,500 for 2013. Revenue from program registrations are deposited into the General Fund Golf Program Account 3155.53565 and expenses for instruction paid from 3155.65040. For Action Ald. Rainey moved approval, seconded by Ald. Holmes. Ald. Rainey commented that the revenue goes to a mini profit center for the City. The Committee voted unanimously 5-0 to recommend approval of the contract. (A3.3) Approval of Green Bay Road Landscape Maintenance Contract with Landscape Concepts Management, Inc. (Bid 13-24) Staff recommends City Council approval of a one-year contract award for the 2013 Green Bay Road Landscape Maintenance to the low bidder Landscape Concepts Management, Inc. (31711 N Alleghany Rd, Grayslake, IL) in the amount of $24,804.53. Funding is provided by the FY 2013 General Fund Parks/Forestry Account 3510.62195, which has a total allocation of $120,000. For Action Ald. Burrus moved approval, seconded by Ald. Braithwaite. At Ald. Rainey’s inquiry, Paul D’Agostino, Assistant Director of Public Works/Forestry, reported that Main Street and Howard are also under contract with Landscape Concepts Management and 4 corners at Oakton and Custer, and the Callan embankment at Oakton are under contract with Nature’s Perspective. The Committee voted unanimously 5-0 to recommend approval of the contract. (A3.4) Approval of Purchase of Trees and Planting Services for Spring Planting from Suburban Tree Consortium Staff recommends approval of the purchase of 200 trees and planting services for 100 trees from Suburban Tree Consortium (STC) in the amount of $55,077.48. 25 of 419 Administration and Public Works Committee Meeting Minutes of 4-1-13 Page 4 of 8 Funding is provided by the Parks/Forestry Division Account 3525.65005 with a total budget of $80,000 which is used for both the spring and fall planting seasons. For Action Ald. Burrus moved approval, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to recommend approval of the purchase. (A3.5) Approval of Contracts for Fire Hydrants and Distribution System Valves (Bid 13-20) Staff recommends that City Council authorize the City Manager to execute a one- year contract for the purchase of Fire Hydrants from HD Supply Waterworks (29950 Skokie Highway, Lake Bluff, IL) in the amount of $49,610, and for the purchase of distribution system valves from EJ USA, Inc. (301 Spring Street, East Jordan, MI) in the amount of $39,465. Funding for both contracts will be from the Water Fund, Account 7115.65055. The FY 2013 budget in this account for the purchase of distribution materials is $120,000. For Action Ald. Burrus moved approval, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to recommend approval of the contracts. (A3.6) Approval of Spring Vehicle and Equipment Purchases Staff recommends City Council approval for the purchase of six (6) replacement vehicles/units in the total amount of $549,171.30 as follows: Currie Motors, one Chevy Tahoe in the amount of $31,697; Standard Equipment Company, one street sweeper in the amount of $167,293; Prairie Archway International, two dump trucks with plows and spreaders in the amount of $286,650; Autobarn of Evanston, one small pick-up truck in the amount of $23,102.30; Vermeer Midwest, one stump grinder in the amount of $40,429. Funding for these vehicles is provided by the Equipment Replacement Fund Account 7780.65550 which has a budget of $2,036,733. For Action Ald. Burrus moved approval, seconded by Ald. Braithwaite. The Committee voted unanimously 5-0 to recommend approval of the purchases. (A3.7) Approval of Harley Davidson Lease Agreement Renewal with Chicago Harley Davidson Inc. for Evanston Police Department (Bid 12-123) Staff recommends that City Council authorize the City Manager to sign a one (1) year lease renewal agreement with Chicago Harley Davidson Inc. (2929 Patriot Boulevard, Glenview, IL) in the amount of $26,019 for the period June 1, 2013 to May 31, 2014 for seven (7) Harley Davidson motorcycles. Funding is provided by 26 of 419 Administration and Public Works Committee Meeting Minutes of 4-1-13 Page 5 of 8 Fleet Capital Outlay, Vehicle Lease Charges Account 7780.62402 with a budget of $28,000. For Action Ald. Burrus moved approval, seconded by Ald. Braithwaite. The Committee voted unanimously 5-0 to recommend approval of the lease renewal. (A3.8) Approval of Contract Extension with Healy Asphalt for Hot Mix Asphalt (Bid 12-34) Staff recommends City Council approval of a one-year contract extension for the purchase of 500 tons of modified hot mix asphalt at a cost of $52 per ton and 300 tons of modified hot mix binder at the cost of $44 per ton to Arrow Road Construction dba Healy Asphalt (3401 South Busse Road, Mt. Prospect, IL) for for a cost of $39,200. Funding is provided by the FY 2013 Street and Alley Account (2670.65055) in the amount of $31,200; the Water Fund Account (7115.65051) in the amount of $4,000; and the Sewer Fund Account (7400.65051) in the amount of $4,000. For Action Ald. Holmes moved approval, seconded by Ald. Braithwaite. At Ald. Rainey’s inquiry, Jim Maiworm, Assistant Director of Public Works/Operations and Facilities, explained that the asphalt is just a commodity to be used for a wide variety of purposes. As a hot material it is sometimes mixed with other materials, used in the summer months. Ald. Rainey mentioned that there will be a need for serious alley restoration. Mr. Maiworm agreed. The Committee voted unanimously 5-0 to recommend approval of the contract extension. (A4) Resolution 20-R-13, Authorizing Release of Certain Closed Session Minutes Staff requests adoption of Resolution 20-R-13 releasing the closed session meeting minutes listed on Exhibit A and finding that a need still exists for confidentiality as to the minutes on Exhibit B. For Action Ald. Burrus moved approval, seconded by Ald. Braithwaite. The Committee voted unanimously 5-0 to recommend approval of Resolution 20-R-13. 27 of 419 Administration and Public Works Committee Meeting Minutes of 4-1-13 Page 6 of 8 (A5) Resolution 22-R-13, Authorizing Destruction of Audio Recordings of Closed Session Meetings Staff requests adoption of Resolution 22-R-13 approving the destruction of certain audio recordings of the Evanston City Council closed session meetings listed on Exhibit 1 of Resolution 22-R-13. For Action Ald. Rainey moved approval, seconded by Ald. Burrus. The Committee voted unanimously 5-0 to recommend approval of Resolution 22-R-13. (A6) Resolution 21-R-13, Construction Funding & Construction Engineering Services Agreement for Bridge Street Bridge Project (RFQ 10-25) Staff requests approval of Resolution 21-R-13, authorizing the City Manager to execute the Local Agency Agreement with the Illinois Department of Transportation (IDOT) and Construction Engineering Services Agreement with Alfred Benesch & Company for Federal participation for Bridge Street reconstruction project. Funding for Engineering Services is provided by the Capital Improvements Fund Account 415885 in the amount of $240,000, for which the City will be reimbursed $192,000 (80%) by the Highway Bridge Program Funds through IDOT. The City’s share will be $48,000 (20%). Construction funding is provided by Highway Bridge Program Funds through IDOT in the amount of $1,561,760 (80%) and $387,940 (20%) in local funding provided by the Bridge Street Project Account 415885. For Action Ald. Burrus moved approval, seconded by Ald. Holmes. The Committee voted unanimously 5-0 to recommend approval of Resolution 21-R-13. (A7) Resolution 24-R-13, Easement Agreement with Metropolitan Water Reclamation District for Bridge Street Bridge Project Staff requests consideration of Resolution 24-R-13, authorizing the City Manager to execute an Easement Agreement with the Metropolitan Water Reclamation District (MWRD) for Bridge Street reconstruction project. For Action Ald. Burrus moved approval, seconded by Ald. Braithwaite. The Committee voted unanimously 5-0 to recommend approval of Resolution 24-R-13. (A8) Resolution 26-R-13, Authorizing an Intergovernmental Agreement for the Repair of the Davis Street Sewer with the Metropolitan Water Reclamation District of Greater Chicago 28 of 419 Administration and Public Works Committee Meeting Minutes of 4-1-13 Page 7 of 8 Staff recommends adoption of Resolution 26-R-13 authorizing the City Manager to execute an Intergovernmental Agreement for repair of the Davis Street Sewer with the Metropolitan Water Reclamation District of Greater Chicago. For Action Ald. Rainey moved approval, seconded by Ald. Burrus. The Committee voted unanimously 5-0 to recommend approval of Resolution 26-R-13. (A9) Ordinance 44-O-13, Decreasing the Number of Class B1 Liquor Licenses, Closure of The Keg Staff recommends adoption of Ordinance 44-O-13, which decreases the number of Class B1 liquor licenses now in force from six (6) to five (5) due to closure of The Keg of Evanston, 810 Grove Street. For Introduction Ald. Burrus moved approval, seconded by Ald. Braithwaite. Ald. Rainey noted that this was through no fault of the City. The Committee voted unanimously 5-0 to recommend introduction of Ordinance 44-O-13. (A10) Ordinance 45-O-13, Decreasing the Number of Class AA Liquor Licenses, Closure of Central Street Cafe Staff recommends adoption of Ordinance 45-O-13, which decreases the number of Class AA liquor licenses now in force from one (1) to zero (0) due to the closure of the Central Street Cafe, 2800 Central Street. For Introduction Ald. Burrus moved approval, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to recommend introduction of Ordinance 45-O-13. Ald. Rainey mentioned that Central Street Café had received façade improvement program funds and that they will be required to pay back the fund amount since they closed before the required time to stay in business. (A11) Ordinance 48-O-13, Permitting Issuance of a Class C Liquor License to Farmhouse Evanston, LLC, d/b/a Farmhouse Tavern Staff recommends City Council adoption of Ordinance 48-O-13, which increases the number of Class C liquor licenses to thirty-two (32), to permit issuance of a Class C license to Farmhouse Evanston, LLC d/b/a Farmhouse Tavern, 703 Church St. For Introduction Ald. Burrus moved approval, seconded by Ald. Holmes. 29 of 419 Administration and Public Works Committee Meeting Minutes of 4-1-13 Page 8 of 8 Chair Grover called Ald. Fiske to speak. Ald. Fiske introduced the restaurant owner, T. J. Callahan, and asked that the rules be suspended in order to expedite the opening of the restaurant. Mr. Callahan explained that the Farmhouse Restaurant is a Midwestern craft tavern that will be on the south end of the Orrington Hotel and that they are using reclaimed barnwood from Wisconsin and local sustainable materials. Chair Grover welcomed Mr. Callahan to Evanston. The Committee voted unanimously 5-0 to recommend suspending the rules and approval of Ordinance 48-O-13. (A12) Ordinance 27-O-13, Special Assessment No. 1510 for Alley Paving Project, North of Madison Street, East of Sherman Avenue Staff recommends approval of Ordinance 27-O-13 by which City Council would authorize paving of the alley north of Madison Street, East of Sherman Avenue through the Special Assessment Process. Funding is provided by special assessment funds and by home owners to be collected over a period of ten years. The City’s share of $31,445.64 is provided by the Special Assessment Fund 6365.65515. For Introduction Ald. Rainey moved approval, seconded by Ald. Braithwaite. The Committee voted unanimously 5-0 to recommend introduction of Ordinance 27-O-13. V. ITEMS FOR DISCUSSION There were no items for discussion. VI. COMMUNICATIONS There were no communications. VII. ADJOURNMENT Ald. Burrus moved to adjourn, seconded by Ald. Braithwaite. The Committee voted unanimously 5-0 to adjourn. The meeting was adjourned at 6:22 p.m. Respectfully submitted, Bobbie Newman 30 of 419 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Richard Perry, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: May 9, 2013 Recommended Action: Staff recommends approval of the City of Evanston Payroll and Bills List. Effective in 2013 the bills list will not include the Evanston Public Library. The Library bills will be included for informational purposes in the Treasurer’s Monthly Report. Summary: Payroll – April 08, 2013 through April 21, 2013 $2,864,245.29 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – May 14, 2013 $4,433,738.05 General Fund Amount – Bills list $380,951.86 General Fund Amount – Supplemental list $ 0.00 General Fund Total: $380,951.86 Credit Card Activity – Period End March 31, 2013 $ 123,085.43 Attachments: Bills Lists, March Credit Card Transactions For City Council meeting of May 13, 2013 Item A1/A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum 31 of 419 CITY OF EVANSTON, ILR5504003B BILLS LIST 05/14/13PERIOD ENDING 00100 GENERAL ACCOUNT 100 GENERAL FUND ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 100.41233 US FLEET TRACKING PTX-5 BATTERY 139.90 100.21680 RTA/CTA TRANSIT BENEFIT *TRANSIT BENEFIT CARD 1,418.25 100.13040 MSF GRAPHICS, INC.9 X 12 BROWN KRAFT ENVELOPE 392.40 100.13040 MSF GRAPHICS, INC.DELIVERY 15.00 100.21640 GUARDIAN MONTHLY INVOICE 12,840.28 100.21639 EYE MED VISION CARE MONTHLY INVOICE 2,955.19 100.21640 METLIFE SMALL BUSINESS CENTER MONTHLY INVOICE 19,771.06 100.41420 STINETTE, ANDRE S.*SEIZED FUNDS 2,235.00 100.21680 CHICAGO TRANSIT AUTHORITY *CHICAGO CARD PLUS 1,070.00 100.22730 BANK OF AMERICA COMMERCIAL CARD *PURCHASING CARD - MARCH 2013 123,085.43 100.21650 NATIONAL GUARDIAN LIFE INSURANCE MONTHLY INVOICE 339.39 100.41420 DELL COMPUTER CORP.COMPUTER 653.31 100.41420 ADORAMA INC.#INKD90 NIKON D90 DIGITAL SLR 2,346.00 100.41420 ADORAMA INC.#SG1770SNKAF SIGMA 17-70 2.8/4 1,167.00 100.41420 ADORAMA INC.#MZ45CL4DK METZ 45CL-4 DIGITAL 619.00 100.41420 ADORAMA INC.#MZ53402 METZ SCA-3402 DEDICA-149.90 100.41340 GEMTECH HALO SUPPRESSOR 850.00 170,047.11 1300 CITY COUNCIL 1300.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 52.49 1300.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 52.49 104.98 1400 CITY CLERK 1400.56045 INTERNATIONAL CODE COUNCIL SOFT COVER FUEL & GAS 100.00 1400.56045 INTERNATIONAL CODE COUNCIL SOFT COVER 1RC 2.00 1400.56045 INTERNATIONAL CODE COUNCIL SOFT COVER 1RC 1,282.50 1400.56045 INTERNATIONAL CODE COUNCIL SOFT COVER 1 BC 64.87 1400.56045 INTERNATIONAL CODE COUNCIL SOFT COVER 1 BC 1,721.75 1400.62295 GREENE, RODNEY REIMB. SITE VISITS 106.18 1400.56045 INTERNATIONAL CODE COUNCIL SOFT COVER FUEL & GAS 576.00 3,853.30 1505 CITY MANAGER 1505.62295 STORLIE, ERIKA REIMB. LOCAL GOVERNMENT CONF.178.35 1505.62295 SWENTKOFSKE, MATTHEW LOCAL GOVERNMENT CONF. REIMB.722.97 1505.64540 AT & T MOBILITY *WIRELESS SERVICE 154.87 1,056.19 1510 PUBLIC INFORMATION 1510.62210 QUARTET COPIES LEVY WELCOME 293.00 1510.62665 EVANSTON COMMUNITY TV ECMC RECORDINGS 450.00 743.00 1705 LEGAL ADMINISTRATION 1705.62345 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 17.82 1705.65010 WEST GROUP PAYMENT CTR INFORMATION CHARGES 904.46 1705.62509 GREENSPAN, JEFFREY D HEARING OFFICER 1,110.00 1705.62345 PACER SERVICE CENTER ELECTRONIC RECORDS 62.10 *Advanced Payment 132 of 419 CITY OF EVANSTON, ILR5504003B BILLS LIST 05/14/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 1705.62509 EX, MITCHELL C.HEARING OFFICER 1,650.00 1705.62509 HANSEN, ANJANA HEARING OFFICER 690.00 1705.62509 BRUNNER, SUSAN D HEARING OFFICER 2,310.00 6,744.38 1905 ADM.SERVICES- GENERAL SUPPORT 1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,200.00 1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,200.00 1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,200.00 1905.62185 MERTZ, RICHARD JDE DIAGNOSTIC 700.00 1905.62185 OFFICE TEAM ADMINISTRATIVE ASSISTANT 602.25 1905.62185 OFFICE TEAM ADMINISTRATIVE ASSISTANT 1,344.75 1905.62185 OFFICE TEAM ADMINISTRATIVE ASSISTANT 728.00 1905.62185 OFFICE TEAM ADMINISTRATIVE ASST.-CREDIT 224.00- 1905.62185 OFFICE TEAM ADMINISTRATIVE ASSISTANT 1,406.63 1905.62310 WELLNESS REVOLUTION EMPLOYEE TRAINING 900.00 1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,200.00 1905.62185 OFFICE TEAM ADMINISTRATIVE ASSISTANT 412.50 10,670.13 1910 FINANCE DIVISION - REVENUE 1910.52010 MARK HIRSCH REFUND-STICKER/PET LICENSE 150.00 1910.52020 MARK HIRSCH REFUND-STICKER/PET LICENSE 25.00 1910.52010 CONLEY, ALFONS REFUND DUPL STICKER PURCHASE 25.00 1910.52010 VERNON, WILLIAM REFUND-OVERPYMNT STICKERS 225.00 1910.52010 KENAN HEISE REFUND-CITATION 700429563 55.00 1910.52010 SANDRA OLDERSHAW REFUND-OVERPYMNT 37.50 1910.62449 DUNCAN PARKING TECHNOLOGIES MARCH 2013 PROCESSING 25,619.90 1910.52010 HARNACH, CAROLYN O'CONNER REFUND-OVERPYMNT 37.50 1910.64541 AZAVAR TECHNOLOGIES CONTINGENCY PAYMENT 51.92 1910.51620 COOK COUNTY RECORDER OF DEEDS RECORDING OF WATER LIEN 5.00 1910.65625 OFFICE CONCEPTS PROVIDE FURNITURE 1,924.06 1910.52010 LUCINDA KOVACHEVICH REFUND-OVERPYMNT 700477432 35.00 28,190.88 1920 FINANCE DIVISION - ACCOUNTING 1920.62110 ACCOUNTEMPS ACCOUNTING SERVICES 761.25 1920.62185 MWM CONSULTING GROUP, INC ACTUARIAL REPORT 750.00 1920.62110 ACCOUNTEMPS ACCOUNTING SERVICES 978.75 2,490.00 1925 FINANCE DIVISION - PURCHASING 1925.65095 OFFICE DEPOT OFFICE SUPPLIES PURCHASING 26.08 26.08 1929 HUMAN RESOURCE DIVISION 1929.65095 EDMARK VISUAL ID SUPPLIES 129.35 1929.65095 OFFICE DEPOT OFFICE SUPPLIES FY 2013 143.22 1929.62295 SCHRADER-CHUKWU, CHERYL REIMB. MILEAGE IMRF CONF.33.34 1929.62160 IL STATE POLICE BACKGROUND CHECKS 252.00 1929.62509 EAP CONSULTANTS, INC.MONTHLY INVOICE 1,013.82 1929.62270 NORTH SHORE UNIVERSITY HEALTH EMPLOYMENT EXAMS 9,518.00 1929.62295 SCHRADER-CHUKWU, CHERYL REIMB. NPELRA CONFERENCE 96.00 *Advanced Payment 233 of 419 CITY OF EVANSTON, ILR5504003B BILLS LIST 05/14/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 11,185.73 1932 INFORMATION TECHNOLOGY DIVI. 1932.65095 OFFICE DEPOT *OFFICE SUPPLIES (TONER) IT 1,289.44 1932.65615 COMCAST CABLE COMMUNICATION CHARGES-APRIL 4,022.85 1932.65615 COMCAST CABLE COMMUNICATION CHARGES 7,745.50 1932.65615 COMCAST CABLE COMMUNICATION CHARGES 157.57 1932.64505 CALL ONE COMMUNICATION CHARGES 7,112.69 1932.64505 AT & T COMMUNICATION CHARGES 2,184.83 1932.65555 CDW GOVERNMENT INC.CMO RICOH PRINTER 3,704.39 1932.62250 SMS SYSTEMS MAINTENANCE SERVICE COMPUTER HARDWARE MAINT. 590.80 1932.62175 IRON MOUNTAIN OSDP COMMUNICATION CHARGES-APRIL 597.87 1932.62175 IRON MOUNTAIN OSDP COMMUNICATION CHARGES 624.73 1932.65555 DELL COMPUTER CORP.COMPUTERS 986.93 1932.62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER MAINT. AGREEMENT 2,526.52 1932.65555 DELL COMPUTER CORP.STORAGE CONSULTING SERV.9,967.48 1932.65555 DELL COMPUTER CORP.COMPUTERS 1,018.50 42,530.10 1941 PARKING ENFORCEMENT & TICKETS 1941.65625 OFFICE CONCEPTS SUPPLY & DELIVER CHAIR 713.87 1941.52505 LYNN JOHNSON REFUND-TICKET 21285295 105.00 1941.52505 MARY HEINZ REFUND-DUP PYMNT 21917711 10.00 1941.52505 AMERICAN TRAFFIC SOLUTIONS REFUND TICKET 700466682 35.00 863.87 1999 FINANCIAL & HR SYSTEM 1999.65570 NEW WORLD SYSTEMS *1ST INSTALLMENT 48,375.00 48,375.00 2105 PLANNING & ZONING 2105.62205 PIONEER PRESS 2013 PO FOR ZONING ADS BU2105 367.00 2105.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 40.82 2105.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 96.23 504.05 2120 HOUSING REHABILITATION 2120.62360 ILLINOIS ASSOCIATION OF CODE E MEMBERSHIP 25.00 25.00 2126 BUILDING INSPECTION SERVICES 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 160.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 2,048.00 2126.65105 SIDWELL CO., THE COOK COUNTY ATLAS 100.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 75.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 250.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 50.00 2126.62190 CLEAN CITY INNOVATIONS, LLC GRAFFITI REMOVALS 900.00 2126.62145 MOSHE CALAMARO & ASSOC STRUCTURAL PERMIT PLAN 380.00 2126.62464 LAMBERG, BRIAN K ELECTRICAL INSPECTIONS 650.00 2126.62464 LAMBERG, BRIAN K ELECTRICAL INSPECTIONS 325.00 2126.62464 LAMBERG, BRIAN K ELECTRICAL INSPECTIONS 412.50 2126.65095 MSF GRAPHICS, INC.BUILDING PERMITS 1,409.75 6,760.25 *Advanced Payment 334 of 419 CITY OF EVANSTON, ILR5504003B BILLS LIST 05/14/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2128 EMERGENCY SOLUTIONS GRANT 2128.67110 CONNECTIONS FOR THE HOMELESS EMERGENCY SOLUTIONS GRANT-3-13 6,193.95 6,193.95 2205 POLICE ADMINISTRATION 2205.64005 COMED MONTHLY CHARGES 104.05 2205.65125 EVANSTON FUNERAL & CREMATION REMOVALS 1,304.00 2205.64005 COMED MONTHLY CHARGES 104.08 2205.62360 PUBLIC ENGINES, INC. DBA CRIME TIPSOFT ONLINE RENEWAL 1,788.00 2205.64015 NICOR 0632 MONTHLY CHARGES 352.63 2205.68205 NATIONAL AWARD SERVICES INC PLAQUE - ENGRAVED 145.00 2205.62490 ILLINOIS STATE TOLL HIGHWAY TOLLS 119.40 2205.64015 NICOR 0632 MONTHLY CHARGES 231.11 4,148.27 2210 PATROL OPERATIONS 2210.65020 VCG UNIFORM INITIAL UNIFORM PURCHASE 7.05 2210.65020 VCG UNIFORM INITIAL UNIFORM PURCHASE 31.80 2210.65020 SQUAD FITTERS UNIFORM 139.85 2210.65020 VCG UNIFORM UNIFORM 99.90 2210.65020 VCG UNIFORM UNIFORMS 245.95 2210.65020 J. G. UNIFORMS, INC BODY ARMOR 833.00 2210.65020 J. G. UNIFORMS, INC BODY ARMOR 833.00 2,190.55 2215 CRIMINAL INVESTIGATION 2215.65105 GOOGLE INC.SUBPOENA FEES 25.00 25.00 2240 POLICE RECORDS 2240.65095 OFFICE DEPOT *OFFICE SUPPLIES FY13 541.62 2240.65095 OFFICE DEPOT *OFFICE SUPPLIES FY13 37.88 2240.65095 PORTER LEE CORPORATION WHITE BARCODE LABELS 96.00 2240.65095 OFFICE DEPOT OFFICE SUPPLIES FY13 735.15 2240.65095 OFFICE DEPOT *OFFICE SUPPLIES FY13 450.58 2240.65095 OFFICE DEPOT *OFFICE SUPPLIES FY13 32.13 2240.65095 OFFICE DEPOT *OFFICE SUPPLIES FY13 249.99 2240.65095 OFFICE DEPOT *OFFICE SUPPLIES FY13 728.15 2240.65095 OFFICE DEPOT *OFFICE SUPPLIES FY13 46.25 2240.65095 OFFICE DEPOT *OFFICE SUPPLIES FY13 682.15 2240.65095 OFFICE DEPOT *OFFICE SUPPLIES FY13 51.60 2240.65095 OFFICE DEPOT *OFFICE SUPPLIES FY13 479.72 2240.65095 OFFICE DEPOT *OFFICE SUPPLIES FY13 65.52 2240.65095 MSF GRAPHICS, INC.PRINTING TOWED MOTOR VEHICLE 977.79 5,174.53 2250 SERVICE DESK 2250.62425 COLLEY ELEVATOR CO.ELEVATOR INSPECTION 176.00 2250.65040 LAPORT INC JANITORIAL SUPPLIES 81.94 257.94 2251 311 CENTER 2251.64505 AT & T MOBILITY WIRELESS SERVICE 53.95 2251.64505 AT & T 8100 *311 SERVICE 398.29 *Advanced Payment 435 of 419 CITY OF EVANSTON, ILR5504003B BILLS LIST 05/14/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 452.24 2255 OFFICE-PROFESSIONAL STANDARDS 2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 71.40 2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 63.00 2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 56.70 191.10 2260 OFFICE OF ADMINISTRATION 2260.62295 SHAYKHET TRAINING, LLC.CLASS INSTRUCTOR 4,500.00 2260.62295 NORTH EAST MULTI-REGIONAL CLOSE QUARTER HANDGUN III 200.00 2260.62295 NORTH EAST MULTI-REGIONAL CLOSE QUARTER HANDGUN SKILLS 4,470.00 2260.62295 UNIVERSITY OF ILLINOIS TRAINING 100.00 2260.62295 EVANSTON ATHLETIC CLUB FITNESS - FEBRUARY 2013 477.40 2260.62295 EVANSTON ATHLETIC CLUB FITNESS - MARCH 2013 458.75 2260.64565 COMCAST CABLE COMMUNICATION CHARGES 24.29 2260.62295 CEPIEL, DAVID MEALS - HOMICIDE INVESTIGATION 36.00 10,266.44 2270 TRAFFIC BUREAU 2270.65125 NORTH SHORE TOWING TOWS 1,081.25 1,081.25 2280 ANIMAL CONTROL 2280.65125 MCCORMICK ANIMAL HOSPITAL 14 EUTHANASIA 698.00 2280.64015 NICOR 0632 MONTHLY CHARGES 347.49 2280.65125 HILLS PET NUTRITION PET FOOD 89.12 2280.65125 PETSMART KITTY LITTER 74.90 2280.65125 HILLS PET NUTRITION PET FOOD 291.75 2280.62225 BETTER METHODS TRASH CAN LINERS 303.25 2280.65085 ALARM DETECTION SYSTEMS, INC. QUARTERLY CHARGES - MAY-JUL 169.41 2280.62225 ANDERSON PEST CONTROL PEST CONTROL 52.76 2,026.68 2285 PROBLEM SOLVING TEAM 2285.61055 RING, MARIANNE CONTRACT AGREEMENT 2,244.00 2285.65085 ICPC REGION 4 RTS MEMBERSHIPS 125.00 2,369.00 2305 FIRE MGT & SUPPORT 2305.64015 NICOR 0632 MONTHLY CHARGES 233.45 2305.64015 NICOR 0632 MONTHLY CHARGES 214.27 2305.64015 NICOR 0632 MONTHLY CHARGES 352.62 2305.65020 UNIFORMITY, INC.UNIFORMS 35.95 2305.65020 UNIFORMITY, INC.UNIFORMS 7.90 2305.65020 UNIFORMITY, INC.UNIFORMS 53.90 2305.65020 UNIFORMITY, INC.UNIFORMS 115.80 2305.65020 UNIFORMITY, INC.UNIFORMS 36.90 2305.65020 UNIFORMITY, INC.UNIFORMS 95.90 2305.64015 NICOR 0632 MONTHLY CHARGES 645.92 2305.64015 NICOR 0632 MONTHLY CHARGES 286.90 2305.62315 FEDERAL EXPRESS CORP.SHIPPING 21.89 2305.62518 FOX VALLEY FIRE & SAFETY ANSUL SERVICE 106.75 *Advanced Payment 536 of 419 CITY OF EVANSTON, ILR5504003B BILLS LIST 05/14/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2305.65050 HASTINGS AIR-ENERGY CONTROL EXHAUST REPAIR 226.21 2,434.36 2315 FIRE SUPPRESSION 2315.65085 AIR ONE EQUIPMENT CO METER 306.00 2315.65040 SAM'S CLUB DIRECT *FOOD 61.59 2315.65040 LAPORT INC JANITORIAL SUPPLIES 32.45 2315.65040 LAPORT INC JANITORIAL SUPPLIES 273.49 2315.65090 J & L ENGRAVING PPE SAFETY 65.00 2315.62295 SAM'S CLUB DIRECT *FOOD 24.92 2315.65105 W S DARLEY & CO NOZZLE TIPS 250.61 2315.62295 VILLAGE OF ROMEOVILLE FIRE FIREFIGHTING TRAINING 325.00 2315.62295 SUBURBAN ACCENTS, INC.TRAINING MATERIALS 275.00 2315.65625 PRESENCE HEALTH RHC CORP CITIZEN CPR SUPPLIES 300.00 2315.62295 NORTHEASTERN ILLINOIS PUBLIC TRAINING 105.00 2,019.06 2435 FOOD AND ENVIRONMENTAL HEALTH 2435.62476 MOTOROLA SOLUTIONS, INC.ALT: 1/4-WAVE 7/800 GPS STUBBY 18.00 2435.65075 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 27.00 2435.62476 MOTOROLA SOLUTIONS, INC.ADD: RADIO PACKET DATA 150.00 2435.62476 MOTOROLA SOLUTIONS, INC.IMPRES CG SU APX7000 81.25 2435.62210 FEDEX KINKO'S - CAS PRINTING 290.00 2435.62476 MOTOROLA SOLUTIONS, INC.ADD: PROGRAMMING OVER P25 75.00 2435.62476 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 26.46 2435.62477 DELL COMPUTER CORP.COMPUTERS 2,694.20 2435.62476 MOTOROLA SOLUTIONS, INC.APX6000 700/800 MODEL 2.5 1,250.00 2435.62476 MOTOROLA SOLUTIONS, INC.ADD: ASTRO DIGITAL 386.25 2435.62476 MOTOROLA SOLUTIONS, INC.ADD: SMARTZONE OPERATION 900.00 2435.62476 MOTOROLA SOLUTIONS, INC.ADD: P25 9600 BAUD TRUNKING 225.00 2435.62476 MOTOROLA SOLUTIONS, INC.ALT. SLIM LIION 2150MAH 60.00 2435.62476 MOTOROLA SOLUTIONS, INC.ALT. BASIC CARRY HOLDER 21.75 2435.62295 ILLINOIS ASSOCIATION OF CODE MEMBERSHIPS 140.00 2435.62477 VERIZON WIRELESS (25505)WIRELESS SERVICE 115.74 2435.62477 OFFICE DEPOT *OFFICE SUPPLIES FY 2013 33.99 2435.62476 MOTOROLA SOLUTIONS, INC.ENH: 2 YEAR REPAIR SERVICE 84.00 2435.62476 MOTOROLA SOLUTIONS, INC.ENH: MULTIKEY 247.50 6,826.14 2440 VITAL RECORDS 2440.65095 MSF GRAPHICS, INC.BIRTH CERTIFICATES 988.00 2440.65095 MSF GRAPHICS, INC.DEATH CERTIFICATES 1,375.00 2,363.00 2455 COMM.HEALTH PROG.ADMINSTRATION 2455.65095 OFFICE DEPOT *OFFICE SUPPLIES FY13 9.08 2455.62371 SAM'S CLUB DIRECT *WATER 82.56 2455.62371 HEALTH PROMOTIONS NOW TOUCH SCREEN PEDOMETERS 6,733.72 2455.65095 OFFICE DEPOT *OFFICE SUPPLIES FY13 93.80 2455.65095 OFFICE DEPOT *TONER RETURN 74.94- 2455.65095 OFFICE DEPOT *OFFICE SUPPLIES FY13 203.52 2455.65095 OFFICE DEPOT *OFFICE SUPPLIES FY13 62.14 *Advanced Payment 637 of 419 CITY OF EVANSTON, ILR5504003B BILLS LIST 05/14/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7,109.88 2610 MUNICIPAL SERVICE CENTER 2610.64015 NICOR 0632 MONTHLY CHARGES 437.38 2610.64015 NICOR 0632 MONTHLY CHARGES 1,043.88 2610.65020 SILK SCREEN EXPRESS, INC.FY2013 AFSCME UNIFORM PURCHASE 72.00 2610.65020 SILK SCREEN EXPRESS, INC.FY2013 AFSCME UNIFORM PURCHASE 304.00 2610.65020 SILK SCREEN EXPRESS, INC.FY2013 AFSCME UNIFORM PURCHASE 208.00 2610.65020 SILK SCREEN EXPRESS, INC.FY2013 AFSCME UNIFORM PURCHASE 119.50 2610.65020 SILK SCREEN EXPRESS, INC.FY2013 AFSCME UNIFORM PURCHASE 478.00 2610.65020 SILK SCREEN EXPRESS, INC.FY2013 AFSCME UNIFORM PURCHASE 720.00 2610.65020 SILK SCREEN EXPRESS, INC.FY2013 AFSCME UNIFORM PURCHASE 1,527.00 2610.65020 SILK SCREEN EXPRESS, INC.FY2013 AFSCME UNIFORM PURCHASE 1,756.00 2610.65020 SILK SCREEN EXPRESS, INC.FY2013 AFSCME UNIFORM PURCHASE 319.75 2610.65020 SILK SCREEN EXPRESS, INC.FY2013 AFSCME UNIFORM PURCHASE 1,079.25 2610.65020 SILK SCREEN EXPRESS, INC.FY2013 AFSCME UNIFORM PURCHASE 4,398.00 2610.65020 SILK SCREEN EXPRESS, INC.FY2013 AFSCME UNIFORM PURCHASE 130.00 2610.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 67.42 2610.62415 FLUORECYCLE, INC.HAZARDOUS WASTE DISPOSAL 622.98 2610.62225 SMITHEREEN PEST MANAGEMENT RODENT CONTROL 93.00 2610.65040 LAPORT INC JANITORIAL SUPPLIES 237.46 2610.62425 OTIS ELEVATOR COMPANY 2013 ELEVATOR MAINTENANCE 4,165.00 2610.62245 OTIS ELEVATOR COMPANY 2013 ELEVATOR MAINTENANCE 3,140.30 20,918.92 2625 ENGINEERING 2625.62280 FEDERAL EXPRESS CORP.SHIPPING 21.78 2625.62280 FEDERAL EXPRESS CORP.SHIPPING 40.13 2625.65085 POSITIONING SOLUTIONS CO.PARTS 151.57 2625.62235 MASTER GRAPHICS OFFICE EQUIPMENT MAINT.215.00 2625.65095 OFFICE DEPOT FY2013 OFFICE SUPPLIES 141.61 2625.65085 POSITIONING SOLUTIONS CO.PARTS 184.30 2625.62280 FEDERAL EXPRESS CORP.SHIPPING 17.05 771.44 2630 TRAFFIC ENGINEERING 2630.62210 PRF GRAPHICS PARKING PERMITS 353.91 2630.52130 VERNON, WILLIAM REFUND-OVERPYMNT STICKERS 45.00 398.91 2640 TRAF. SIG. & ST. LIGHT. MAINT 2640.64006 COMED MONTHLY CHARGES 16,201.99 2640.64008 CONSTELLATION NEW ENERGY, INC. MONTHLY CHARGES 34.26 2640.64006 COMED MONTHLY CHARGES 564.47 2640.65070 ELCAST LIGHTING GENERATOR REPAIR 1,440.00 2640.64007 COMED MONTHLY CHARGES 37.39 2640.64006 COMED MONTHLY CHARGES 968.63 2640.64008 COMED MONTHLY CHARGES 41.00 2640.64008 COMED MONTHLY CHARGES 30.52 2640.64008 COMED MONTHLY CHARGES 26.87 2640.64006 COMED MONTHLY CHARGES 26.78 2640.64007 COMED MONTHLY CHARGES 5,958.45 *Advanced Payment 738 of 419 CITY OF EVANSTON, ILR5504003B BILLS LIST 05/14/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2640.64007 COMED MONTHLY CHARGES 40.83 25,371.19 2665 STREETS AND SANITATION ADMINIS 2665.65095 OFFICE DEPOT FY2013 OFFICE SUPPLIES 97.64 2665.65095 OFFICE DEPOT FY2013 OFFICE SUPPLIES 69.23 166.87 2670 STREET AND ALLEY MAINTENANCE 2670.65055 GALLAGHER MATERIALS CORPORATION FY2012 UPM COLD PATCH PURCHASE 3,000.00 2670.65055 GALLAGHER MATERIALS CORPORATION FY2012 UPM COLD PATCH PURCHASE 4,792.56 2670.62509 ZIMMERMAN, RYAN WEATHER BY REQUEST 362.50 8,155.06 2680 SNOW AND ICE CONTROL 2680.62451 EMERGENCY ROAD SERVICE, INC. SNOW EMERGENCY 1,160.00 2680.62451 MONARCA TOWING SERVICE, INC. SNOW EMERGENCY 1,200.00 2680.62451 PONCH TOWING SNOW EMERGENCY 1,160.00 2680.62451 AUTO RECOVERY AND TOWING SNOW EMERGENCY 1,160.00 2680.62451 AUTO CARRIER EXPRESS, INC. DBA SNOW EMERGENCY 2,280.00 2680.62451 S & L TOWING INC SNOW EMERGENCY 2,400.00 2680.62451 T-BONE TOWING SNOW EMERGENCY 1,200.00 2680.62451 ULRIC RECOVERY, INC.SNOW EMERGENCY 1,280.00 2680.62451 VIC'S TOWING, INC.SNOW EMERGENCY 1,200.00 2680.62451 WWF TOWING C/O JIMMY WILLIAMS SNOW EMERGENCY 1,200.00 2680.62451 ATLAS TOWING SNOW EMERGENCY 1,040.00 2680.62451 ALPHA CARRIER EXPERTS, INC.SNOW EMERGENCY 2,120.00 2680.65015 RUSSO POWER EQUIPMENT FY2013 BAGGED SALT PURCHASE 2,935.10 2680.62451 FREEDOM TOWING, INC.SNOW EMERGENCY 1,200.00 2680.62451 G & J TOWING SNOW EMERGENCY 1,200.00 2680.62451 LOUIE'S TOWING SNOW EMERGENCY 1,200.00 2680.62451 MOBILE TRANSPORT LLC SNOW EMERGENCY 3,600.00 2680.62451 NORTH SHORE TOWING SNOW EMERGENCY 1,200.00 28,735.10 3005 REC. MGMT. & GENERAL SUPPORT 3005.65025 SAM'S CLUB DIRECT *STAFF PROGRAM SUPPLIES 61.16 61.16 3010 REC. BUS. & FISCAL MGMT 3010.65095 OFFICE DEPOT OFFICE SUPPLIES 211.56 211.56 3020 RECREATION GENERAL SUPPORT 3020.62205 NICKOCORP FARMERS MARKET POSTERS 68.75 3020.65125 THE PROPHET CORP. WORKOUT MATS & STEEL CART 2,500.00 3020.62205 EVANSTON SIGNS & GRAPHICS, INC FARMERS MARKET BANNERS 336.00 2,904.75 3025 PARK UTILITIES 3025.64005 COMED MONTHLY CHARGES 21.65 3025.64005 COMED MONTHLY CHARGES 15.59 3025.64005 COMED MONTHLY CHARGES 38.35 3025.64005 COMED MONTHLY CHARGES 40.50 *Advanced Payment 839 of 419 CITY OF EVANSTON, ILR5504003B BILLS LIST 05/14/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3025.64005 COMED MONTHLY CHARGES 32.23 3025.64005 COMED MONTHLY CHARGES 15.59 3025.64005 COMED MONTHLY CHARGES 26.77 3025.64005 COMED MONTHLY CHARGES 53.86 3025.64005 COMED MONTHLY CHARGES 58.75 3025.64005 COMED MONTHLY CHARGES 45.04 3025.64015 NICOR 0632 MONTHLY CHARGES 110.87 3025.64005 COMED MONTHLY CHARGES 185.16 3025.64005 COMED MONTHLY CHARGES 47.78 3025.64005 COMED MONTHLY CHARGES 231.28 3025.64005 COMED MONTHLY CHARGES 796.19 3025.64005 COMED MONTHLY CHARGES 43.34 3025.64005 COMED MONTHLY CHARGES 94.37 3025.64005 COMED MONTHLY CHARGES 34.59 3025.64005 CONSTELLATION NEW ENERGY, INC. MONTHLY CHARGES 1,589.58 3025.64005 COMED MONTHLY CHARGES 23.49 3025.64005 COMED MONTHLY CHARGES 200.12 3025.64015 NICOR 0632 MONTHLY CHARGES 126.64 3025.64015 NICOR 0632 MONTHLY CHARGES 117.42 3025.64015 NICOR 0632 MONTHLY CHARGES 204.77 3025.64015 NICOR 0632 MONTHLY CHARGES 153.95 3025.64015 NICOR 0632 MONTHLY CHARGES 155.23 3025.64015 NICOR 0632 MONTHLY CHARGES 76.88 3025.64015 NICOR 0632 MONTHLY CHARGES 128.76 3025.64005 COMED MONTHLY CHARGES 40.47 3025.64005 COMED MONTHLY CHARGES 262.10 3025.64005 COMED MONTHLY CHARGES 33.25 3025.64005 COMED MONTHLY CHARGES 31.46 3025.64005 COMED MONTHLY CHARGES 25.47 3025.64005 COMED MONTHLY CHARGES 19.62 5,081.12 3030 CROWN COMMUNITY CENTER 3030.62505 VAN DER KARR, MICHELLE A.ADULT DANCE INSTRUCTION 120.00 3030.65025 PLUM CATERING, INC.PRESCHOOL LUNCH PROGRAM 905.10 3030.65110 SAM'S CLUB DIRECT *BOOKS & DVDS 85.75 3030.65110 SAM'S CLUB DIRECT *SNACKS SUPPLIES 148.14 3030.65025 SAM'S CLUB DIRECT *SNACKS 40.74 3030.65025 SAM'S CLUB DIRECT *PRESCHOOL SNACK 51.10 3030.65025 SAM'S CLUB DIRECT *SNACK SUPPLIES 56.78 3030.65025 SAM'S CLUB DIRECT *AFTERSCHOOL SNACK 102.07 3030.65110 SAM'S CLUB DIRECT *CLASSROOM SUPPLIES 74.89 3030.65025 SAM'S CLUB DIRECT *SNACKS 6.98 3030.65025 SAM'S CLUB DIRECT *MILK/SUPPLIES 11.88 3030.64005 CONSTELLATION NEW ENERGY, INC. MONTHLY CHARGES 2,479.47 3030.62505 COUSSENS, DARCY YOUTH DANCE INSTRUCTION 320.00 3030.65110 SAM'S CLUB DIRECT *MILK/SUPPLIES 5.96 3030.65025 SAM'S CLUB DIRECT *PRESCHOOL SNACK 77.22 3030.65025 SAM'S CLUB DIRECT *SNACKS 101.20 3030.65025 SAM'S CLUB DIRECT *MILK 11.88 *Advanced Payment 940 of 419 CITY OF EVANSTON, ILR5504003B BILLS LIST 05/14/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3030.65025 SAM'S CLUB DIRECT *LUNCH/SNACK CUPS 54.84 3030.65025 SAM'S CLUB DIRECT *SNACKS 37.81 3030.65025 SAM'S CLUB DIRECT *SNACKS 51.42 3030.64015 NICOR 0632 MONTHLY CHARGES 150.32 3030.65025 SAM'S CLUB DIRECT *MILK/SNACK 11.44 3030.65025 SAM'S CLUB DIRECT *PRESCHOOL SNACK 105.00 3030.65025 SAM'S CLUB DIRECT *MILK/SNACK 13.67 3030.65025 SAM'S CLUB DIRECT *PINATAS CANDY 73.57 5,097.23 3035 CHANDLER COMMUNITY CENTER 3035.64015 NICOR 0632 MONTHLY CHARGES 215.40 3035.64005 CONSTELLATION NEW ENERGY, INC. MONTHLY CHARGES 1,074.99 3035.62505 3 POINT ATHLETICS YOUTH BASKETBALL INSTRUCTION 1,614.00 2,904.39 3040 FLEETWOOD JOURDAIN COM CT 3040.65110 COMCAST CABLE COMMUNICATION CHARGES 101.12 3040.64015 NICOR 0632 MONTHLY CHARGES 325.60 3040.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICES 41.00 3040.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICES 41.00 3040.65080 COCA-COLA ENTERPRISES LAKESHOR VENDING RESALE 460.80 3040.65110 COMCAST CABLE COMMUNICATION CHARGES 101.12 3040.65040 LAPORT INC JANITORIAL SUPPLIES 312.43 3040.65040 LAPORT INC JANITORIAL SUPPLIES 122.58 3040.64005 CONSTELLATION NEW ENERGY, INC. MONTHLY CHARGES 1,950.21 3040.65025 SAM'S CLUB DIRECT *CAKE 35.26 3040.65110 ADT SECURITY SYSTEMS SECURITY SYSTEM 1,326.31 4,817.43 3045 FLEETWOOD/JOURDAIN THEATR 3045.62511 GAUL, TANIA RICHARD PERFORMANCE WOMENS DAY 200.00 3045.62210 EVANSTON PHOTOGRAPHIC STUDIOS PHOTOG WOMEN DAY/COLORED GRLS 250.00 450.00 3050 RECREATION OUTREACH PROGRAM 3050.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICES 33.33 33.33 3055 LEVY CENTER SENIOR SERVICES 3055.62205 EVANSTON ROUND TABLE LLC CHILDRENS THEATER ADVERT 302.00 3055.65110 CHICAGO SPOTLIGHT EQUIPMENT RENTAL ECT 125.00 3055.65025 TAGS BAKERY ECT FOOD 120.30 3055.65040 LAPORT INC JANITORIAL SUPPLIES 456.36 3055.65025 TAGS BAKERY CHILDRENS THEATER FOOD 188.70 3055.65110 CITY OF EVANSTON - PETTY CASH PETTY CASH REIMBURSEMENT 254.67 3055.62695 303 TAXI REIMBURSE TAXI COUPONS 12,420.00 3055.62518 ADT SECURITY SYSTEMS SECURITY SYSTEM ALARM 150.00 3055.62210 QUARTET COPIES LEVY WELCOME 300.00 3055.65025 CATHOLIC CHARITIES OF CHICAGO SENIOR CONGREGATE MEAL 2,967.65 3055.62695 BEST TAXI TAXI COUPON REIMBURSEMENT 4,650.00 3055.65050 CHEMCRAFT INDUSTRIES, INC.CLEANING CHEMICALS 310.38 3055.65095 ILLINOIS PAPER COMPANY OFFICE PAPER 2013 120.30 *Advanced Payment 1041 of 419 CITY OF EVANSTON, ILR5504003B BILLS LIST 05/14/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3055.65110 THE PROPHET CORP. WORKOUT MATS & STEEL CART 144.07 3055.62245 OFFICE OF THE STATE FIRE MARSH STATE BOILER INSPECTION 100.00 3055.64015 NICOR 0632 MONTHLY CHARGES 375.96 3055.64005 CONSTELLATION NEW ENERGY, INC. MONTHLY CHARGES 3,155.44 3055.65025 SAM'S CLUB DIRECT *CAST FOOD 136.05 3055.62505 ADBRIDON CORP.8 WEEK SPANISH CLASS INSTRUCT 850.00 3055.62511 COMCAST CABLE COMMUNICATION CHARGES 140.81 3055.65025 SAM'S CLUB DIRECT *LUNCH SUPPLIES 17.74 27,285.43 3080 BEACHES 3080.64005 CONSTELLATION NEW ENERGY, INC. MONTHLY CHARGES 117.11 117.11 3085 RECREATION FACILITY MAINT 3085.65110 RUSSO POWER EQUIPMENT RUSSO PARK/ATHLETIC SEED 1,590.00 3085.65110 RUSSO POWER EQUIPMENT QUALI-PRO T/ I 2.5G 749.00 3085.65110 RUSSO POWER EQUIPMENT ATHLETIC FIELD MARKING PAINT 2,012.50 3085.65110 DES PLAINES MATERIAL & SUPPLY ATHLECTIC FIELD MAINTENIANCE 2,759.20 7,110.70 3095 CROWN ICE RINK 3095.62245 FOX VALLEY FIRE & SAFETY ANNUAL FIRE ALARM INSPECTION 1,720.00 3095.62508 LEVI, MATTHEW REFEREE BROOMBALL 180.00 3095.62508 KNUTSON, KRISTOFER R.BROOMBALL REFEREE 540.00 3095.62508 LAPPING, RENEE SCOREKEEPER ADULT BROOMBALL 200.00 3095.64005 CONSTELLATION NEW ENERGY, INC. MONTHLY CHARGES 7,438.40 3095.65095 OFFICE DEPOT *OFFICE SUPPLIES FY13 133.05 3095.62508 PFEIFFER, SHAWN REFEREE BROOMBALL 480.00 3095.64015 NICOR 0632 MONTHLY CHARGES 450.97 11,142.42 3130 SPECIAL RECREATION 3130.65110 SAM'S CLUB DIRECT *FAMILY CAMP SUPPLIES 145.01 145.01 3215 YOUTH ENGAGEMENT DIVISION 3215.62490 QUARTET COPIES JOB BINDERS/PRINTING MSYEP 633.07 3215.65025 SAM'S CLUB DIRECT *FOOD 214.23 3215.62205 EVANSTON SIGNS & GRAPHICS, INC BANNERS MSYEP 40.00 887.30 3510 HORTICULTURAL MAINTENANCE 3510.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 65.57 3510.65070 RUSSO POWER EQUIPMENT O-RING-DRIVE TUBE ASSYM.395.47 461.04 3520 DUTCH ELM DISEASE CONTROL 3520.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 76.80 76.80 3605 ECOLOGY CENTER 3605.65095 CITY OF EVANSTON - PETTY CASH PETTY CASH REIMBURSEMENT 74.95 3605.64005 CONSTELLATION NEW ENERGY, INC. MONTHLY CHARGES 421.01 3605.64005 COMED MONTHLY CHARGES 39.15 *Advanced Payment 1142 of 419 CITY OF EVANSTON, ILR5504003B BILLS LIST 05/14/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 535.11 3610 ECO-QUEST DAY CAMP 3610.65110 CITY OF EVANSTON - PETTY CASH PETTY CASH REIMBURSEMENT 241.20 241.20 3700 ARTS COUNCIL 3700.62506 NORTHWESTERN UNIVERSITY WORK STUDY STUDENT 510.83 510.83 3710 NOYES CULTURAL ARTS CTR 3710.64015 NICOR 0632 MONTHLY CHARGES 491.06 3710.64005 CONSTELLATION NEW ENERGY, INC. MONTHLY CHARGES 1,434.86 3710.65095 OFFICE DEPOT OFFICE SUPPLIES 31.25 3710.65040 LAPORT INC JANITORIAL SUPPLIES 460.57 2,417.74 3720 CULTURAL ARTS PROGRAMS 3720.62205 CHICAGO'S NORTH SHORE CONVENT.MEMBERSHIP/VISITOR GUIDE AD 500.00 3720.62490 MENCO, BERT JUROR LKSHR ARTS FEST 75.00 3720.62490 PERRINO, LESLIE JUROR LKSHR ARTS FEST 75.00 3720.65095 OFFICE DEPOT OFFICE SUPPLIES 91.58 3720.62490 KUGLER, DEBORAH K.JUROR EVANSTON LKSH ART FEST 75.00 816.58 3805 FACILITIES ADMINISTRATION 3805.64005 COMED MONTHLY CHARGES 68.94 3805.64015 NICOR 0632 MONTHLY CHARGES 226.05 3805.65095 DUSTCATCHERS, INC.CIVIC CTR FL MATS (1) YR SVCS 229.00 523.99 3806 CIVIC CENTER SERVICES 3806.64005 COMED MONTHLY CHARGES 740.04 3806.65040 MARK VEND COMPANY VENDING SUPPLIES 207.78 3806.64015 NICOR 0632 MONTHLY CHARGES 102.07 3806.64015 NICOR 0632 MONTHLY CHARGES 177.00 3806.62245 OTIS ELEVATOR COMPANY 2013 ELEVATOR MAINTENANCE 14,712.90 3806.64015 NICOR 0632 MONTHLY CHARGES 652.08 3806.62225 ANDERSON PEST CONTROL PEST CONTROL 464.20 17,056.07 564,705.23 00195 NEIGHBOR.STABILIZATION PROGRAM 5006 PROGRAM DELIVERY 5006.62205 EVANSTON ROUND TABLE LLC LIVEEVANSTON COLOR AD 495.00 495.00 495.00 00205 EMERGENCY TELEPHONE SYSTEM 5150 EMERGENCY TELEPHONE SYSTM 5150.64505 AT & T COMMUNICATION CHARGES 5,443.99 5150.65625 DELL COMPUTER CORP.COMPUTERS 973.86 5150.65625 DELL COMPUTER CORP.COMPUTERS 2,498.49 5150.62509 SUNGARD PUBLIC SECTOR, INC.DIGITAL MAPPING SOFTWARE MAINT 5,669.75 *Advanced Payment 1243 of 419 CITY OF EVANSTON, ILR5504003B BILLS LIST 05/14/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 5150.62509 IRON MOUNTAIN OSDP OFF-SITE DATA PROTECTION MON-329.12 14,915.21 14,915.21 00220 CD LOAN FUND 5280 CD LOAN 5280.65535 ACE REMODELING CASE SF 958-09 1034 FLORENCE 950.00 5280.65535.WNRSA VALUE REMODELING INC CASE SF1 017-12 1314 FOWLER 2,991.00 5280.65535.WNRSA REEDER HEATING & COOLING, INC. CASE SF1 017-12 1314 FOWLER 209.95 5280.65535 INNERSPACE ENVIRONMENTAL CASE SF 001-13 1609 DODGE 550.00 5280.65535 ANTON, KOCHIS & BOOTHE CASE SF 001-13 1609 DODGE 275.00 4,975.95 4,975.95 00225 ECONOMIC DEVELOPMENT FUND 5300 ECON. DEVELOPMENT FUND 5300.65522 LANDSCAPE CONCEPTS MANAGEMENT BUSINESS DISTRICT IMPROVEMENTS 1,260.00 5300.65522 RENAISSANCE REALTY BUSINESS DISTRICT IMPROVEMENTS 880.00 5300.62660 PROPERTY INSIGHT SPECIAL SEARCH 135.00 5300.65522 RENAISSANCE REALTY BUSINESS DISTRICT IMPROV. 13,417.50 5300.65522 HAGEDORN FAMILY, LLC FACADE IMPROVEMENT-1021 DAVIS 10,000.00 5300.62660 QUARTET COPIES PRINTING 125.50 25,818.00 25,818.00 00240 HOME FUND 5430 HOME FUND 5430.62295 CAFHA CHICAGO AREA FAIR HOUSIN MEMBERSHIP 200.00 200.00 200.00 00300 WASHINGTON NATL TIF DEBT SERV 547615 DAVIS STREET SEWER 547615.65515 INSITUFORM TECHNOLOGIES USA IN CLEVELAND & DAVIS SEWER REHAB 112,118.40 112,118.40 112,118.40 00320 DEBT SERVICE FUND 5705 2006 BONDS 5705.62350 WELLS FARGO BANK BOND SERIES 2006 250.00 250.00 5711 2010 A BONDS 5711.62350 WELLS FARGO BANK GO SERIES 2010A 250.00 250.00 5712 2010 B BONDS 5712.62350 WELLS FARGO BANK GO SERIES 2010B 250.00 250.00 5728 2004B GO BONDS 5728.62350 WELLS FARGO BANK SERIES 2004B 250.00 250.00 *Advanced Payment 1344 of 419 CITY OF EVANSTON, ILR5504003B BILLS LIST 05/14/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 5729 2005 BONDS 5729.62350 WELLS FARGO BANK GO SERIES 2005 250.00 5729.62350 WELLS FARGO BANK GO SERIES 2004 250.00 500.00 1,500.00 00330 HOWARD RIDGE TIF 5860 HOWARD RIDGE TIF 5860.64015 NICOR 0632 MONTHLY CHARGES 350.19 5860.64015 NICOR 0632 MONTHLY CHARGES 27.65 377.84 377.84 00415 CAPITAL IMPROVEMENTS FUND 415175 CIVIC CTR RENOVATIONS 415175.65510 G.A. JOHNSON AND SON PROVIDE CONSTRUCTION SERVICES 83,579.00 415175.62135 BEHLES & BEHLES #2 ADDTL SVCS 13,095.00 96,674.00 415387 GREY PARK 415387.62145 JACOB & HEFNER ASSOCIATES P.C. PLAT OF TOPOGRAPHY 3,550.00 3,550.00 415414 LAKEFRONT-LAGOON AREA IMPROV 415414.62135 KETTELKAMP & KETTELKAMP CENTENNIAL PARK LAGOON 7,594.65 415414.62135 KETTELKAMP & KETTELKAMP CENTENNIAL PARK LAGOON 5,570.00 13,164.65 415688 ECOLOGY CTR GREENHOUSE 415688.65510 BEHLES & BEHLES 2013 ECOLOGY CENTER GREENHOUSE 660.00 415688.65510 BEHLES & BEHLES 2013 ECOLOGY CENTER GREENHOUSE 2,756.64 3,416.64 415854 ALLEY PAVING - CITY SHARE 415854.65515 COOK COUNTY RECORDER OF DEEDS RECORDINGS 160.00 160.00 415885 BRIDGE REHAB PROGRAM 415885.65515 ALFRED BENESCH & COMPANY BRIDGE PHASE II ENGINEERING 4,392.56 415885.65515 ALFRED BENESCH & COMPANY BRIDGE PHASE II ENGINEERING 12,866.48 17,259.04 415889 RIDGE AVE CONSTR PROJ 415889.65515 GREAT LAKES SOIL & ENVIRONMENT FY2012 MATERIALS TESTING 1,777.75 1,777.75 415921 CITY PAVEMENT EVALUATION 415921.65515 IMS INFRASTRUCTURE MANAGEMENT PAVEMENT CONDITION EVALUATION 1,384.48 1,384.48 416393 CITY WORKS UPGRADE PW FIELS 416393.65515 DELL COMPUTER CORP.COMPUTERS 2,302.80 2,302.80 139,689.36 00505 PARKING SYSTEM FUND *Advanced Payment 1445 of 419 CITY OF EVANSTON, ILR5504003B BILLS LIST 05/14/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7005 PARKING SYSTEM MGT 7005.62431 GARDA CL GREAT LAKES, INC.MONTHLY INVOICE 2,528.63 7005.62346 COOK COUNTY TREASURER 2011 PROPERTY TAX 821 DAVIS 44.31 7005.62346 COOK COUNTY TREASURER 2011 PROPERTY TAX 821 DAVIS 43.16 2,616.10 7015 PARKING LOTS & METERS 7015.62375 MCGAW YMCA 1ST QTR. PARKING METERS 5,606.86 7015.62245 TOTAL PARKING SOLUTIONS, INC. MAINTENANCE FEE-LOT 10 1,360.00 7015.62245 TOTAL PARKING SOLUTIONS, INC. WEBOFFICE MONITORING-LOT 14 780.00 7015.62375 CHICAGO TRANSIT AUTHORITY MONTHLY FEE-LOT 19 990.00 8,736.86 7025 CHURCH STREET GARAGE 7025.53515 ODOM, ROBERT ACCESS CARD REFUND 25.00 7025.62400 CENTRAL PARKING SYSTEM OF IL MAINTENANCE AND OPERATION 24,549.98 7025.62400 CENTRAL PARKING SYSTEM OF IL MAINTENANCE AND OPERATION 24,549.98 7025.62425 OTIS ELEVATOR COMPANY 2013 ELEVATOR MAINTENANCE 15,694.98 7025.64005 CONSTELLATION NEW ENERGY, INC. MONTHLY CHARGES 4,880.35 7025.65050 REVCON TECHNOLOGIES, INC.TRANSPONDERS FOR GARAGES 2,388.00 7025.53515 LOESCHER, PAUL ACCESS CARD REFUND 25.00 7025.64505 CALL ONE COMMUNICATION CHARGES 1,080.50 73,193.79 7036 SHERMAN GARAGE 7036.53515 TARPY, MATTHEW ACCESS CARD REFUND 25.00 7036.53515 MAYFIELD, CURTIS ACCESS CARD REFUND 25.00 7036.53515 STEFAN, OLGA ACCESS CARD REFUND 25.00 7036.64505 AT & T COMMUNICATION CHARGES 116.60 7036.64505 CALL ONE COMMUNICATION CHARGES 1,953.15 7036.53515 GIARDINA, JOSEPH ACCESS CARD REFUND 25.00 7036.53515 GOPALAKRISHNAN,VTHRA ACCESS CARD REFUND 25.00 7036.53515 ROEDER, VIRGINIA ACCESS CARD REFUND 25.00 7036.53515 NGUYEN, PHONG ACCESS CARD REFUND 25.00 7036.53515 WACHS, JON ACCESS CARD REFUND 50.00 7036.53515 FAGALDE, CHRIS ACCESS CARD REFUND 25.00 7036.53515 THOMA, ADAM ACCESS CARD REFUND 25.00 7036.53515 HOWARD, STEVEN ACCESS CARD REFUND 25.00 7036.53515 ORITI, JOSEPH ACCESS CARD REFUND 25.00 7036.65050 REVCON TECHNOLOGIES, INC.TRANSPONDERS FOR GARAGES 2,388.00 7036.64005 CONSTELLATION NEW ENERGY, INC. MONTHLY CHARGES 11,547.00 7036.53515 WYTOCK, ANDREA ACCESS CARD REFUND 25.00 7036.62400 CENTRAL PARKING SYSTEM OF IL MAINTENANCE AND OPERATIONS 55,812.83 7036.62400 CENTRAL PARKING SYSTEM OF IL MAINTENANCE AND OPERATIONS 55,812.83 7036.53515 HAIYUN ZHENG ACCESS CARD REFUND 25.00 7036.53515 MOTIVEGUEST ACCESS CARD REFUND 25.00 7036.53515 TERRI-LYNNE JONES (MARTIN)ACCESS CARD REFUND 25.00 7036.53515 REINALDO CRUZ ACCESS CARD REFUND 25.00 7036.53515 ERICKA HERNANDEZ ACCESS CARD REFUND 25.00 7036.53515 DANIELLE KOSSOF ACCESS CARD REFUND 25.00 7036.53515 TROTTER, JASON ACCESS CARD REFUND 25.00 7036.53515 POSNER, DUKE ACCESS CARD REFUND 25.00 *Advanced Payment 1546 of 419 CITY OF EVANSTON, ILR5504003B BILLS LIST 05/14/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7036.53515 CIPUN, OLGA ACCESS CARD REFUND 25.00 7036.53515 TRIPURANENI, RAJKUMAR ACCESS CARD REFUND 25.00 7036.53515 LIN, YONGNIAN ACCESS CARD REFUND 25.00 7036.53515 DIAZ, JOEL C ACCESS CARD REFUND 25.00 7036.53515 BEHEL, HENRY ACCESS CARD REFUND 25.00 7036.53515 PROPHET, COLLEEN ACCESS CARD REFUND 25.00 7036.53515 KHOROSHILOV, IGOR ACCESS CARD REFUND 25.00 128,355.41 7037 MAPLE GARAGE 7037.53515 MUTYAL, NIKHIL ACCESS CARD REFUND 25.00 7037.53515 ALEX DEHNERT ACCESS CARD REFUND 25.00 7037.53515 DOUGLAS, KELLY MURRAY ACCESS CARD REFUND 25.00 7037.64505 CALL ONE COMMUNICATION CHARGES 1,395.34 7037.53515 STEINGART, EMILY ACCESS CARD REFUND 25.00 7037.64005 CONSTELLATION NEW ENERGY, INC. MONTHLY CHARGES 8,642.38 7037.62425 OTIS ELEVATOR COMPANY 2013 ELEVATOR MAINTENANCE 29,684.94 7037.62400 CENTRAL PARKING SYSTEM OF ILLI MAINTENANCE AND OPERATION 48,468.67 7037.62400 CENTRAL PARKING SYSTEM OF ILLI MAINTENANCE AND OPERATION 48,468.67 7037.53515 FINEBERG, ROBBIE ACCESS CARD REFUND 25.00 7037.53515 ARCHANA BHASKARAN ACCESS CARD REFUND 25.00 7037.53515 PATRICIA HIGGINS ACCESS CARD REFUND 25.00 7037.53515 CHOUZHANG ZOU ACCESS CARD REFUND 25.00 7037.53515 NICHOLAS MELLORS ACCESS CARD REFUND 25.00 7037.53515 ASHLEY JONES ACCESS CARD REFUND 25.00 136,910.00 700506 SHERMAN GARGAE REPAIRS 700506.65515 WISS, JANNEY, ELSTNER ASSOCIAT 2013 SHERMAN PLAZA FACADE 7,267.50 7,267.50 357,079.66 00510 WATER FUND 510 WATER FUND 510.10220 CITY OF EVANSTON - PETTY CASH PETTY CASH REIMB.256.17 510.22700 LYNN GARRETT C/O CAGEN MANAGEM REFUND-WATER 01163830-00 279.20 510.12150 KIRINCIC, BRANKO *REFUND MORTGAGE PAYMENT 2,500.00 510.22700 RDG FUND #1 REFUND-OVERPYMNT 1183100-02 114.47 3,149.84 7100 WATER GENERAL SUPPORT 7100.62273 COOK COUNTY RECORDER OF DEEDS RECORDING OF WATER LIEN 40.00 7100.65555 DELL COMPUTER CORP.COMPUTERS 9,231.00 7100.62295 RAITH, DAVID SCADA REIMB.-OCT, 2012 67.97 7100.62295 RAITH, DAVID SCADA REIMB.-NOV. 2012 75.75 7100.62295 RAITH, DAVID SCADA REIMB.-NOV. 6-8, 2012 67.97 7100.65040 LAPORT INC JANITORIAL SUPPLIES - ADMIN.36.07 7100.65040 LAPORT INC JANITORIAL SUPPLIES - ADMIN.560.76 7100.62295 RAITH, DAVID SCADA REIMB.-1/10-1/11 76.98 7100.62295 RAITH, DAVID SCADA REIMB.-1/15-1/18 153.96 7100.62295 RAITH, DAVID SCADA REIMB.351.09 7100.62210 ON TRACK FULFILLMENT INC.PERFORM MAILING 75.00 *Advanced Payment 1647 of 419 CITY OF EVANSTON, ILR5504003B BILLS LIST 05/14/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7100.62210 ON TRACK FULFILLMENT INC.PRINTING 210.00 7100.62210 ON TRACK FULFILLMENT INC.PERFORM MAILING 125.00 7100.65095 OFFICE DEPOT *OFFICE SUPPLIES FY13 57.01 7100.62295 MEADE, ELEANORE REIMB. ISAWWA CONF.227.55 7100.62295 GRAY, TIM REIMB. MILEAGE ISAWWA CONF.244.00 7100.53575 FEDERAL EXPRESS CORP.SHIPPING 131.93 7100.62315 FEDERAL EXPRESS CORP.SHIPPING 80.22 7100.56145 CELLCRETE DECKS FIRE HYDRANT DEPOSIT REFUND 300.00 7100.64505 BYTRONICS, INC.DIGTRACK TICKET PROCESSING 100.00 12,212.26 7105 PUMPING 7105.64005 CONSTELLATION NEW ENERGY, INC. MONTHLY CHARGES 83,034.39 7105.64005 COMED MONTHLY CHARGES 16.36 7105.64505 CALL ONE COMMUNICATION CHARGES 201.66 7105.64015 NICOR 0632 MONTHLY CHARGES 78.90 7105.64005 COMED MONTHLY CHARGES 44.75 7105.64015 NICOR 0632 MONTHLY CHARGES 1,361.34 84,737.40 7110 FILTRATION 7110.65015 ALEXANDER CHEMICAL CORPORATION LIQUID CHLORINE -TON CONTAINER 2,920.00 7110.62465 UNDERWRITERS LABORATORIES INC. FY 2013 LABORATORY TESTING 55.00 7110.62420 METROPOLITAN WATER ANNUAL USER FEE FOR SLUDGE 68,746.45 7110.62465 UNDERWRITERS LABORATORIES INC. FY 2013 LABORATORY TESTING 710.00 7110.62465 UNDERWRITERS LABORATORIES INC. FY 2013 LABORATORY TESTING 10.00 7110.65030 PRISTINE WATER SOLUTIONS, INC. BLENDED ORTHO-POLYPHOSPHATE 20,301.30 92,742.75 7115 DISTRIBUTION 7115.65055 HD SUPPLY WATERWORKS 6" OVERSIZED MEGA-LUG GLAND 466.50 7115.65055 G & M TRUCKING, INC.2013 GRANULAR MATERIALS 4,925.57 7115.65055 HD SUPPLY WATERWORKS 6"X6" MJ TEE 1,332.00 6,724.07 7120 WATER METER MAINTENANCE 7120.65070 BADGER METER, INC.WATER METERS #12-138 6,477.50 7120.65070 BADGER METER, INC.WATER METERS #12-138 1,295.00 7120.62210 FEDEX KINKO'S - CAS METER PRINTING 200.00 7120.65070 BADGER METER, INC.WATER METERS #12-138 879.20 7120.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 238.65 7120.65070 BADGER METER, INC.WATER METERS #12-138 445.00 7120.62210 FEDEX KINKO'S - CAS METER PRINTING 10.00 9,545.35 7125 OTHER OPERATIONS 7125.62180 CDM SMITH, INC.WHOLESALE ENG SUPPORT SVCS 65,637.99 7125.62315 ON TRACK FULFILLMENT INC.PERFORM MAILING 33.66 7125.62180 COMED MONTHLY CHARGES 168.00 65,839.65 274,951.32 00513 WATER-DEPR, IMPROV & EXTENSION *Advanced Payment 1748 of 419 CITY OF EVANSTON, ILR5504003B BILLS LIST 05/14/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 733067 SECURITY IMPROVEMENTS - WATER 733067.65515 G.A. JOHNSON AND SON SECURITY DOOR REPLACEMENT 52,328.70 52,328.70 733078 SCADA SYSTEM IMPROVEMENTS 733078.62145 CDM SMITH, INC.EVANSTON WATER UTILITY 14,402.32 733078.65515 ALLAN INTEGRATED CONTROL SYSTE SCADA SYSTEM UPGRADES 29,580.90 43,983.22 733113 PUMP. STATON SWITCHGEAR REPAIR 733113.62145 CDM SMITH, INC.ENGINEERING SERVICES 731.78 733113.65515 BROADWAY ELECTRIC, INC. #1 5KV MCC 8,923.00 733113.65515 BROADWAY ELECTRIC, INC.5KV MCC REPLACEMENT 31,443.80 41,098.58 137,410.50 00515 SEWER FUND 7400 SEWER MAINTENANCE 7400.65051 GALLAGHER MATERIALS CORPORATIO FY2012 UPM COLD PATCH PURCHASE 1,841.58 7400.62295 REHG, KRISTIN ISAWWA CONF. REIMB.247.11 7400.62415 KLF TRUCKING DEBRIS HAULING 2,750.00 7400.62415 KLF TRUCKING DEBRIS HAULING 2,475.00 7400.62415 KLF TRUCKING DEBRIS HAULING 1,650.00 8,963.69 742515 LARGE DIAMETER SEWER REHAB PH1 742515.65515 CHICAGO TRIBUNE CLASSIFIED LISTING 847.00 742515.65515 INSITUFORM TECHNOLOGIES USA IN LARGE DIAMETER SEWER REHAB 307,480.50 742515.65515 CHICAGO TRIBUNE CLASSIFIED LISTING 836.00 309,163.50 318,127.19 00520 SOLID WASTE FUND 7685 REFUSE COLLECT & DISPOSAL 7685.62415 GROOT RECYCLING & WASTE SERVICE FY2013 RESIDENTIAL REFUSE 135,467.00 7685.62390 LAKESHORE WASTE SERVICES, LLC FY2013 CONDO REFUSE COLLECTION 32,045.00 7685.68310 WELLS FARGO BANK- SWANCC *MAINT. & BOND OBLIGATIONS 3,627.92 7685.62405 WELLS FARGO BANK- SWANCC *MAINT. & BOND OBLIGATIONS 73,568.46 244,708.38 7690 RESIDENTIAL RECYCLING COL 7690.64005 COMED MONTHLY CHARGES 621.30 7690.64015 NICOR 0632 MONTHLY CHARGES 255.17 876.47 7695 YARD WASTE COLLECTION 7695.62415 GROOT RECYCLING & WASTE SERVICE FY2013 YARD WASTE COLLECTION 69,204.00 69,204.00 314,788.85 00600 FLEET SERVICES 7705 GENERAL SUPPORT 7705.62360 MUNICIPAL FLEET MGRS ASSC MEMBERSHIP FEE 30.00 7705.64505 CALL ONE COMMUNICATION CHARGES 378.99 *Advanced Payment 1849 of 419 CITY OF EVANSTON, ILR5504003B BILLS LIST 05/14/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 408.99 7710 MAJOR MAINTENANCE 7710.65060 SPEX HAND WASH - 1235 DODGE WASHES - 15 144.00 7710.65060 SPEX HAND WASH - 1235 DODGE WASHES - 15 160.00 7710.65060 SPEX HAND WASH - 1235 DODGE WASHES - 15 148.00 7710.65060 SPEX HAND WASH - 1235 DODGE WASHES - 15 140.00 7710.65060 STANDARD EQUIPMENT COMPANY STREET SWEEPER REPAIR #668 1,789.27 7710.65060 STANDARD EQUIPMENT COMPANY SEAL 23.93 7710.65060 STANDARD EQUIPMENT COMPANY BACK UP CAMERA KIT 472.50 7710.65060 STANDARD EQUIPMENT COMPANY DIRT SHOE ASSYM.2,357.03 7710.65060 STANDARD EQUIPMENT COMPANY FENDER 544.16 7710.65060 STANDARD EQUIPMENT COMPANY SIDE PANEL BRACKET 71.57 7710.65060 STANDARD EQUIPMENT COMPANY HANDLE 130.64 7710.65060 STANDARD EQUIPMENT COMPANY BRAKE SHOE KIT 1,553.80 7710.65060 STANDARD EQUIPMENT COMPANY ISOLATOR/TUBE 148.95 7710.65060 STANDARD EQUIPMENT COMPANY SWEEPER PARTS 280.14 7710.65060 STANDARD EQUIPMENT COMPANY BRAKE SHOE KIT RETURN 790.77- 7710.65060 SUBURBAN ACCENTS, INC.LETTERS & LOGOS 74.90 7710.65060 SUBURBAN ACCENTS, INC.LETTERING 47.50 7710.65060 VERMEER MIDWEST PMA FILTERS #562 112.13 7710.65060 WEST SIDE TRACTOR LOADER REPAIR #680 1,985.05 7710.65060 WEST SIDE TRACTOR STABILIZER PADS 463.70 7710.65060 WEST SIDE TRACTOR HARDWARE RETURN 64.87- 7710.65060 WHOLESALE DIRECT INC MAGNETIC AMBER STROBE LIGHTS 190.99 7710.65045 ILLINOIS SECRETARY OF STATE *MP PLATES VEHICLE #25 39.00 7710.65045 ILLINOIS SECRETARY OF STATE *MP PLATES VEHICLE #82 39.00 7710.65045 ILLINOIS SECRETARY OF STATE *MP PLATES VEHICLE #71 39.00 7710.65045 ILLINOIS SECRETARY OF STATE *MP PLATES VEHICLE #27 39.00 7710.65045 ILLINOIS SECRETARY OF STATE *TITLE TRANSFER POLICE ATV 105.00 7710.65050 ADVANCED PROCLEAN, INC.MOBILE POWER WASHING SERVICE 870.00 7710.65050 ADVANCED PROCLEAN, INC.MOBILE POWER WASHING SERVICE 728.00 7710.65060 CARQUEST EVANSTON CABIN AIR FILTER 25.84 7710.65060 CARQUEST EVANSTON CABIN AIR FILTER 25.84 7710.65060 CARQUEST EVANSTON FUEL FILTER - HD 227.25 7710.65060 CARQUEST EVANSTON HEADLIGHT BULB 46.16 7710.65060 CARQUEST EVANSTON AIR FILTERS 5.19 7710.65060 CARQUEST EVANSTON CIRCUIT BREAKER 6.15 7710.65060 CARQUEST EVANSTON AIR FILTERS 62.66 7710.65060 CARQUEST EVANSTON OIL/FUEL FILTERS 13.26 7710.65060 CARQUEST EVANSTON TRANS/HYD FILTER 5.44 7710.65060 CARQUEST EVANSTON FUEL FILTER - HD 5.29 7710.65060 CARQUEST EVANSTON GASKET 2.57 7710.65060 CARQUEST EVANSTON FUEL FILTER - LD 5.29 7710.65060 CARQUEST EVANSTON FLEETRUNNER MICRO-V 64.50 7710.65060 CARQUEST EVANSTON AIR FILTERS 13.88 7710.65060 CARQUEST EVANSTON SWAY BAR FRAME BUSH 32.73 7710.65060 CARQUEST EVANSTON SWAY BAR LINKS 90.45 7710.65060 CARQUEST EVANSTON BRAKE ROTOR/PAD SETS 366.38 7710.65060 CARQUEST EVANSTON SWAY BAR LINKS 45.22 *Advanced Payment 1950 of 419 CITY OF EVANSTON, ILR5504003B BILLS LIST 05/14/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.65060 CARQUEST EVANSTON SWAY BAR LINKS 90.45 7710.65085 LAJOY II, RICHARD TOOL ALLOWANCE - 2013 550.00 7710.65060 CHICAGO PARTS & SOUND, LLC ROTOR ASSYM.399.44 7710.65060 CHICAGO PARTS & SOUND, LLC MOTOR ASSYM. WIPER 147.87 7710.65060 CHICAGO PARTS & SOUND, LLC BRAKE PADS 175.92 7710.65060 CHICAGO PARTS & SOUND, LLC TURN SIGNAL WIPER SWITCH 110.37 7710.65060 CHICAGO PARTS & SOUND, LLC BRAKE PADS/WATER PUMP 584.47 7710.62355 CINTAS #22 WEEKLY UNIFORM SERVICE 125.08 7710.62355 CINTAS #22 WEEKLY UNIFORM SERVICE 125.08 7710.62355 CINTAS #22 WEEKLY UNIFORM SERVICE 125.08 7710.62355 CINTAS #769 WEEKLY MAT SERVICE 166.26 7710.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 181.12 7710.65035 CITY WELDING SALES & SERVICE WELDING GASES 71.98 7710.65060 COUNTRY GAS CO.CYLND. RENTAL 29.95 7710.65060 CUMBERLAND SERVICENTER SAFETY LANE COUPONS 1,425.00 7710.65060 DUECO, INC.OUTSIDE REPAIR #575 71.98 7710.65060 DUXLER TIRE & CAR CENTER #26 WHEEL BALANCE & ALIGNMENT 117.00 7710.65060 DUXLER TIRE & CAR CENTER #29 ALIGNMENT 69.00 7710.65060 EVANSTON AUTO GLASS INSTALL LEFT WINDSHIELD 125.00 7710.65060 EVANSTON CAR WASH & DETAIL 12 CAR WASHES 96.00 7710.65060 FASTENAL COMPANY MEDIUM CONDITION DISC 94.00 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC #321 OUTSIDE REPAIRS 4,765.00 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC OUTSIDE REPAIR #322 507.94 7710.65060 GOLF MILL FORD GASKET KIT RETURN 53.56- 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC LINK RETURN 56.04- 7710.65060 GROVER WELDING COMPANY TRUCK SEAT MOUNT 251.25 7710.65060 GROVER WELDING COMPANY TRUCK #629 WELD REPAIR 892.64 7710.65060 GROVER WELDING COMPANY TAILGATE LATCH REPAIR #916 565.80 7710.65060 GROVER WELDING COMPANY EXTENSION BOX #717 395.20 7710.65060 GROVER WELDING COMPANY CAMERA PROTECTORS 1,000.00 7710.65060 HAVEY COMMUNICATIONS INC.2 AUXILARY OUTLETS 72.10 7710.65060 HAVEY COMMUNICATIONS INC.DOCKING STATION POWER CABLE 89.00 7710.65060 HAVEY COMMUNICATIONS INC.IGNITION OVERRIDE CONTROL 277.85 7710.65085 HIGH PSI LTD.POWER WASHER REPAIR 701.44 7710.65060 INLAND POWER GROUP TRANS REPAIR #718 4,493.22 7710.65060 INTERSTATE BATTERY OF NORTHERN CORE RETURN 160.00- 7710.65060 LAWSON PRODUCTS, INC.AEROSOL VINYL SHINE 385.36 7710.65060 LAWSON PRODUCTS, INC.ASSORTED HARDWARE 570.92 7710.65060 MCCANN INDUSTRIES, INC.BRAKE PAD KIT 308.80 7710.65060 MCCANN INDUSTRIES, INC.10 - FILTERS 424.35 7710.65060 MCCANN INDUSTRIES, INC.FILTER ASSYM.180.83 7710.65060 MCCANN INDUSTRIES, INC.FUEL PUMP 286.86 7710.65060 MCCANN INDUSTRIES, INC.SERVICE MANUAL #608 322.08 7710.65060 MCCANN INDUSTRIES, INC.FUEL PUMP 54.50 7710.65060 MCCANN INDUSTRIES, INC.SPACER 17.12 7710.65060 MCCANN INDUSTRIES, INC.7 - FILTERS 304.23 7710.65060 HYDRAULIC SHOP HYDRAULIC HOSES ASSEMBLY 159.42 7710.65060 MONROE TRUCK EQUIPMENT CREDIT WORK LIGHT/MOUNT 74.40- 7710.65060 MONROE TRUCK EQUIPMENT PULL TARP HARDWARE 108.20 7710.65060 MONROE TRUCK EQUIPMENT WORK LIGHT/MOUNT 74.40 *Advanced Payment 2051 of 419 CITY OF EVANSTON, ILR5504003B BILLS LIST 05/14/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.65060 NORTH SHORE TOWING TOW & HOOK MEDIUM DUTY 145.00 7710.65060 NORTH SHORE TOWING TOW & HOOK #40 75.00 7710.65060 NORTH SHORE TOWING TOW & HOOK MEDIUM DUTY 145.00 7710.65060 NORTH SHORE TOWING TOW SWEEPER #668 225.00 7710.65060 NORTH SHORE TOWING TOW & HOOK HEAVY DUTY 875.00 7710.65060 ORLANDO AUTO TOP SEAT REPAIR #325 270.00 7710.65060 ORLANDO AUTO TOP SEAT CUSHION #432 200.00 7710.65060 RUNNION EQUIPMENT CO.AERIAL LIFT INSPECTION 3,238.83 7710.65060 RUSSO POWER EQUIPMENT LAMP 36.62 7710.65060 SIGLER'S AUTOMOTIVE & BODY SHOP OUTSIDE REPAIR #619 5,730.60 7710.65060 SPEX HAND WASH - 1235 DODGE 2 POLICE CAR DETAILS 300.00 7710.65060 SPEX HAND WASH - 1235 DODGE WASHES - 15 152.00 7710.65060 SPEX HAND WASH - 1235 DODGE WASHES - 15 160.00 7710.65060 SPEX HAND WASH - 1235 DODGE WASHES - 15 156.00 7710.65060 SPEX HAND WASH - 1235 DODGE WASHES - 15 136.00 7710.65060 CARQUEST EVANSTON SYNTHETIC GEAR 30.01 7710.65060 CARQUEST EVANSTON AIR FILTERS 5.33 7710.65060 CARQUEST EVANSTON FUEL FILTER - HD 23.50 7710.65060 CARQUEST EVANSTON BELT #943 9.76 7710.65060 CARQUEST EVANSTON RUBBER LUBE 77.38 7710.65060 CARQUEST EVANSTON WIPER BLADES #263 37.77 7710.65060 CARQUEST EVANSTON AIR FILTERS 19.12 7710.65060 CARQUEST EVANSTON TIE STRAPS 5.42 7710.65060 CARQUEST EVANSTON HI POP OIL FILTERS 58.20 7710.65060 FULL THROTTLE MARINE, INC.WATERCRAFT MAINTENANCE & REPAI 1,823.03 7710.65060 FULL THROTTLE MARINE, INC.WATERCRAFT MAINTENANCE & REPAI 1,823.36 7710.65060 GOLF MILL FORD FILTERS 13.96 7710.65060 GOLF MILL FORD SOLENOID 414.02 7710.65060 GOLF MILL FORD SOLENOID 54.94 7710.65060 INTERSTATE BATTERY OF NORTHERN VEHICLE EQUIPMENT BATTERY 411.92 7710.65060 INTERSTATE BATTERY OF NORTHERN VEHICLE EQUIPMENT BATTERY 65.48 7710.65060 INTERSTATE BATTERY OF NORTHERN 2 BATTERIES 165.40 7710.65060 INTERSTATE BATTERY OF NORTHERN VEHICLE EQUIPMENT BATTERY 330.80 7710.65060 INTERSTATE BATTERY OF NORTHERN VEHICLE EQUIPMENT BATTERY 1,087.60 7710.65035 PALATINE OIL COMPANY, INC UNLEADED GASOLINE 27,411.91 7710.65035 PALATINE OIL COMPANY, INC BIO DIESEL 24,994.42 7710.65065 WENTWORTH TIRE SERVICE D/M TIRE 95.50 7710.65065 WENTWORTH TIRE SERVICE 4 NEW TIRES 2,218.81 7710.65065 WENTWORTH TIRE SERVICE TIRE SERVICE AND RECAPPING 31.00 7710.65065 WENTWORTH TIRE SERVICE TIRE SERVICE AND RECAPPING 48.00 7710.65065 WENTWORTH TIRE SERVICE 2 NEW TIRES 1,153.80 7710.65065 WENTWORTH TIRE SERVICE TIRE SERVICE AND RECAPPING 113.00 7710.65065 WENTWORTH TIRE SERVICE NEW TIRE PURCHASE FOR 2013 1,194.72 7710.65065 WENTWORTH TIRE SERVICE 5 TIRE MOUNTS 142.00 7710.65065 WENTWORTH TIRE SERVICE 2 NEW TIRES 1,244.48 7710.65065 WENTWORTH TIRE SERVICE 8 NEW TIRES 2,787.12 7710.65065 WENTWORTH TIRE SERVICE 4 NEW TIRES 1,466.12 7710.65065 WENTWORTH TIRE SERVICE #718 TIRE REPAIR 55.95 7710.65065 WENTWORTH TIRE SERVICE 14 NEW TIRES 1,508.62 7710.65060 GOLF MILL FORD CABLE ASSYM.55.35 *Advanced Payment 2152 of 419 CITY OF EVANSTON, ILR5504003B BILLS LIST 05/14/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.65060 GOLF MILL FORD BRAKE PADS #51 93.28 7710.65060 GOLF MILL FORD OIL COOLER #931 493.51 7710.65060 GOLF MILL FORD GASKET KITS 62.30 7710.65060 GOLF MILL FORD FILTER ASSYM.58.95 7710.65060 GOLF MILL FORD SHAFT ASSYM.169.06 7710.65060 GOLF MILL FORD SWAY BAR BUSH 41.72 7710.65060 GOLF MILL FORD BRAKE SWITCH 17.56 7710.65060 GOLF MILL FORD TR SENSOR #4 60.27 7710.65060 GOLF MILL FORD OIL AND FILTER CHANGE 1,218.88 7710.65065 WENTWORTH TIRE SERVICE 5 NEW TIRES 550.15 7710.65065 WENTWORTH TIRE SERVICE 2 NEW TIRES 550.98 7710.65065 WENTWORTH TIRE SERVICE 5 RECAPS 781.55 7710.65060 WIRFS INDUSTRIES INC.ANNUAL LADDER TEST 3,796.84 7710.65015 1ST AYD CORP.ULTRA WIPES-SOLVENTS & OILS 611.03 7710.65060 A & A TRANSMISSION CORP.GENERATOR 492.18 7710.65060 AETNA TRUCK PARTS, INC.BRAKE CHAMBERS 291.27 7710.65060 AETNA TRUCK PARTS, INC.SPIN-ON OIL 80.29 7710.65060 AETNA TRUCK PARTS, INC.AIR FILTER 58.83 7710.65060 AETNA TRUCK PARTS, INC.VALVE & FITTINGS 46.37 7710.65060 AETNA TRUCK PARTS, INC.SLACK ADJUSTOR 320.84 7710.65060 BUCK BROTHERS, INC.#435 PMA SUPPLIES 47.60 7710.65060 CARQUEST EVANSTON FILTERS RETURNS 79.01- 7710.65060 CHICAGO INTERNATIONAL TRUCKS, #449 STARTER 704.04 7710.65060 CHICAGO INTERNATIONAL TRUCKS, EMERGENCY BRAKE CABLE #449 70.72 7710.65060 CHICAGO INTERNATIONAL TRUCKS, #451 WINDSHIELD 169.79 7710.65060 CHICAGO INTERNATIONAL TRUCKS, BRAKE CABLE KIT RETURN 107.18- 7710.65060 CHICAGO PARTS & SOUND, LLC ALTERNATOR RETURN 75.00- 7710.65060 CHICAGO PARTS & SOUND, LLC FILTER ASSYM.28.98 7710.65060 CHICAGO PARTS & SOUND, LLC BRAKE LINING KIT 228.86 128,238.79 128,647.78 00605 INSURANCE FUND 7800 RISK MANAGEMENT 7800.66044 STATE TREASURER, ILLINOIS WORK *RATE ADJUSTMENTS 4,367.11 4,367.11 7801 EMPLOYEE BENEFITS 7801.66054 SENIORS CHOICE MONTHLY INVOICE 1,626.52 7801.66050 HSA BANK, A DIVISION OF WEBSTE MONTHLY INVOICE 19.25 1,645.77 6,012.88 00700 FIREFIGHTERS PENSION FUND 8000 FIREFIGHTERS' PENSION 8000.61755 DAUGHERTY, DERON K.*PRINTING FEES 301.83 301.83 301.83 2,402,115.00 TOTAL *Advanced Payment 2253 of 419 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT SUPPLEMENTAL BILLS LIST ATTACHMENT Insurance VARIOUS VARIOUS CASUALTY LOSS 10,000.00 VARIOUS VARIOUS CASUALTY LOSS 3,512.68 VARIOUS VARIOUS WORKERS COMP 9,133.13 VARIOUS VARIOUS CASUALTY LOSS 10,977.69 VARIOUS VARIOUS WORKERS COMP 6,629.25 VARIOUS IPBC HEALTH INSURANCE PREMIUM 1,045,114.44 VARIOUS VARIOUS CASUALTY LOSS 18,204.06 VARIOUS VARIOUS CASUALTY LOSS 5,218.65 1,108,789.90 Sewer 7505.68305 IEPA LOAN DISBURSEMENT SEWER FUND 566,552.99 7580.68305 IEPA LOAN DISBURSEMENT SEWER FUND 66,000.24 7618.68305 IEPA LOAN DISBURSEMENT SEWER FUND 219,012.81 851,566.04 VARIOUS VARIOUS TWIN EAGLE NATURAL GAS - MARCH, 2013 37,514.70 37,514.70 WATER 7133.68305 IEPA LOAN DISBURSEMENT WATER FUND 33,752.41 33,752.41 2,031,623.05 Grand Total 4,433,738.05 PREPARED BY DATE APPROVED BY DATE CITY OF EVANSTON BILLS LIST CURRENT YEAR PERIOD ENDING 05/14/2013 *Advanced Payment 2354 of 419 Bank of America Credit Card Statement for the Period ending March 31, 2013 REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION 311 CENTER - 60966 DOMINICKS STOR00017004 214.91$ 03/04/2013 64505 TELECOMMUNICATIONS CARRIER LINE CH FOOD TRAYS 311 OPEN HOUSE 311 CENTER - 60966 SNAPENGAGE - TIMZON 49.00$ 03/15/2013 64505 TELECOMMUNICATIONS CARRIER LINE CH MONTHLY FEE LIVE CHAT 311 ADMN SVCS / FINANCE - 49928 SUN TIMES MEDIA ADVERT 47.20$ 03/05/2013 62205 ADVERTISING NEWSPAPER ADVERTISEMENT FOR BID 13-21 NISSAN FRONTIER REPLACEMENT PICK-UP TRUCK ADMN SVCS / FINANCE - 49928 SUN TIMES MEDIA ADVERT 56.80$ 03/05/2013 65055 MATERIALS TO MAINTAIN IMPROVEMENTS NEWSPAPER ADVERTISEMENT FOR BID 13-20 FIRE HYDRANTS & DISTRIBUTION SYSTEM VALVES ADMN SVCS / FINANCE - 49928 EVANSTON ROUNDTABLE 425.00$ 03/11/2013 62385 TREE SERVICES NEWSPAPER ADVERTISEMENT FOR BID 13-22 TREE INVENTORY / GPS SERVICES ADMN SVCS / FINANCE - 49928 SUN TIMES MEDIA ADVERT 72.80$ 03/12/2013 62385 TREE SERVICES NEWSPAPER ADVERTISEMENT FOR BID 13-24 GREENBAY ROAD LANDSCAPE MAINTENANCE ADMN SVCS / FINANCE - 49928 SUN TIMES MEDIA ADVERT 58.40$ 03/12/2013 62461 SEWER MAINTENANCE CONTRACTS NEWSPAPER ADVERTISEMENT FOR BID 13-23 2013 ROOT TREATMENT OF SEWER MAINS ADMN SVCS / FINANCE - 49928 SUN TIMES MEDIA ADVERT 52.00$ 03/19/2013 65702 WATER GENERAL PLANT NEWSPAPER ADVERTISEMENT FOR BID 13-28 PUMP CONTROL VALVES ADMN SVCS /HUMAN RES - 49925 FOUR POINTS BY SHERATO 786.90$ 03/26/2013 62295 TRAINING & TRAVEL HOTEL RESERVATION FOR NPELRA CONFERENCE ADMN SVCS /HUMAN RES - 49925 QUARTET DIGITAL PRINTI 220.00$ 03/28/2013 62512 RECRUITMENT SERVICES PRINT MATERIALS FOR JOB FAIR ADMN SVCS/INFO SYS - 49926 RIMUHOSTING.COM 19.95$ 03/04/2013 62341 INTERNET SOLUTION PROVIDERS MONTHLY FEE FOR PAYROLL DISASTER RECOVERY SITE. ADMN SVCS/INFO SYS - 49926 INTERNATIONAL TRANSACTION 0.16$ 03/04/2013 62341 INTERNET SOLUTION PROVIDERS MONTHLY FEE FOR PAYROLL DISASTER RECOVERY SITE. ADMN SVCS/INFO SYS - 49926 DMI DELL K-12/GOVT 750.96$ 03/05/2013 41420 RESERVE NARCOTIC ENFORCEMENT DELL PC FOR NET OPTIPLEX 3010 ADMN SVCS/INFO SYS - 49926 AMAZON MKTPLACE PMTS 81.46$ 03/05/2013 65555 PERSONAL COMPUTER EQ YELLOW RICOH TONER ADMN SVCS/INFO SYS - 49926 AMAZON.COM 17.96$ 03/07/2013 65555 PERSONAL COMPUTER EQ LABEL MAKER TAPE ADMN SVCS/INFO SYS - 49926 AMAZON MKTPLACE PMTS 14.95$ 03/07/2013 65555 PERSONAL COMPUTER EQ LABEL MAKER TAPE ADMN SVCS/INFO SYS - 49926 BEST BUY 00003137 459.99$ 03/07/2013 65555 PERSONAL COMPUTER EQ IPAD MINI ADMN SVCS/INFO SYS - 49926 WUFOO.COM/CHARGE 29.95$ 03/08/2013 62341 INTERNET SOLUTION PROVIDERS MONTHLY FEE FOR ONLINE FORMS DESIGN SOFTWARE. ADMN SVCS/INFO SYS - 49926 AMAZON MKTPLACE PMTS 182.43$ 03/12/2013 65555 PERSONAL COMPUTER EQ TONER FOR GIS COLOR PRINTER RICOH 820 ADMN SVCS/INFO SYS - 49926 AMAZON MKTPLACE PMTS 179.46$ 03/12/2013 65555 PERSONAL COMPUTER EQ TONER FOR GIS COLOR PRINTER RICOH 820 ADMN SVCS/INFO SYS - 49926 ADOBE SYSTEMS, INC.53.11$ 03/18/2013 65555 PERSONAL COMPUTER EQ CREATIVE CLOUD MONTHLY MEMBERSHIP ADMN SVCS/INFO SYS - 49926 TROY GROUP, INC.343.37$ 03/18/2013 65095 OFFICE SUPPLIES MICR TONER FOR CHECK PRINTER ADMN SVCS/INFO SYS - 49926 AMAZON MKTPLACE PMTS 768.00$ 03/25/2013 62250 COMPUTER EQUIPMENT MAINT.CISCO GLC 10 PACK ADMN SVCS/INFO SYS - 49926 AMAZON MKTPLACE PMTS 394.49$ 03/25/2013 62250 COMPUTER EQUIPMENT MAINT.CISCO OPTICAL TRANSCEIVER 10-PACK ADMN SVCS/INFO SYS - 49926 AMAZON.COM 475.88$ 03/25/2013 62250 COMPUTER EQUIPMENT MAINT.FIBER OPTIC PATCH CABLES ADMN SVCS/INFO SYS - 49926 AMAZON.COM 37.23$ 03/25/2013 62250 COMPUTER EQUIPMENT MAINT.FIBER OPTIC PATCH CABLES ADMN SVCS/INFO SYS - 49926 AMAZON MKTPLACE PMTS 155.23$ 03/25/2013 65555 PERSONAL COMPUTER EQ REPLACEMENT BULB FOR FACILITIES MANAGEMENT PROJECTOR (SANYO PLC XU73) ADMN SVCS/INFO SYS - 49926 TROY GROUP, INC.1,206.04$ 03/25/2013 65555 PERSONAL COMPUTER EQ MICR TONER FOR PAYROLL PRINTERS ADMN SVCS/INFO SYS - 49926 AMAZON MKTPLACE PMTS 207.78$ 03/26/2013 62250 COMPUTER EQUIPMENT MAINT.FIBER OPTIC PATCH CABLES ADMN SVCS/INFO SYS - 49926 AMAZON.COM 62.72$ 03/26/2013 62250 COMPUTER EQUIPMENT MAINT.FIBER OPTIC PATCH CABLES ADMN SVCS/INFO SYS - 49926 AMAZON MKTPLACE PMTS 40.70$ 03/26/2013 62250 COMPUTER EQUIPMENT MAINT.FIBER OPTIC PATCH CABLES ADMN SVCS/INFO SYS - 49926 AMAZON MKTPLACE PMTS 619.95$ 03/26/2013 65095 OFFICE SUPPLIES PRINTER FOR LIBRARY ADMN SVCS/INFO SYS - 49926 AMAZON MKTPLACE PMTS 619.95$ 03/26/2013 65555 PERSONAL COMPUTER EQ PRINTER FOR POLICE FRONT DESK CITY COUNCIL ADMIN - 49935 PANINO'S PIZZERIA OR 127.20$ 03/06/2013 65025 FOOD DINNER FOR MARCH 4, 2013 RULES COMMITTEE MEETING CITY COUNCIL ADMIN - 49935 OMNI SHOREHAM 834.72$ 03/13/2013 62295 TRAINING & TRAVEL HOTEL RESERVATION FOR ALD. BURRUS-NLC CONFERENCE MARCH 2013- WASHINGTON, DC CITY COUNCIL ADMIN - 49935 OMNI SHOREHAM 556.48$ 03/13/2013 62295 TRAINING & TRAVEL HOTEL RESERVATION FOR ALD. GROVER-NLC CONFERENCE MARCH 2013- WASHINGTON, DC CITY COUNCIL ADMIN - 49935 COMCAST CHICAGO 276.38$ 03/13/2013 64505 TELECOMMUNICATIONS CARRIER LINE CH HIGH SPEED INTERNET ONLY AT THE HOME OF 3RD WARD ALDERMAN CITY COUNCIL ADMIN - 49935 COMCAST CHICAGO 385.95$ 03/13/2013 64505 TELECOMMUNICATIONS CARRIER LINE CH HIGH SPEED INTERNET ONLY AT THE HOME OF 8TH WARD ALDERMAN CITY COUNCIL ADMIN - 49935 COMCAST CHICAGO 322.39$ 03/13/2013 64505 TELECOMMUNICATIONS CARRIER LINE CH HIGH SPEED INTERNET ONLY AT THE HOME OF 5TH WARD ALDERMAN May 9, 2013 Page 1 of 1655 of 419 Bank of America Credit Card Statement for the Period ending March 31, 2013 REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION CITY COUNCIL ADMIN - 49935 OMNI SHOREHAM 28.10$ 03/14/2013 62295 TRAINING & TRAVEL HOTEL RESERVATION FOR ALD. BURRUS-NLC CONFERENCE MARCH 2013- WASHINGTON, DC CITY COUNCIL ADMIN - 49935 OMNI SHOREHAM 28.10$ 03/14/2013 62295 TRAINING & TRAVEL HOTEL RESERVATION FOR ALD. GROVER-NLC CONFERENCE MARCH 2013- WASHINGTON, DC CITY COUNCIL ADMIN - 49935 EVANSTON CHAMBER OF CO 45.00$ 03/18/2013 62360 MEMBERSHIP DUES STAFF ATTENDANCE AT CHAMBER AWARDS CITY COUNCIL ADMIN - 49935 HILTON HOTELS SPRING 333.76$ 03/25/2013 62295 TRAINING & TRAVEL CITY COUNCIL ADMIN - 49935 AMTRAK .CO0358258085507 (15.00)$ 03/25/2013 62295 TRAINING & TRAVEL ONE-WAY AMTRAK TICKET FROM SPRINGFIELD TO CHICAGO MAR. 21, 2013 FOR MAYOR TISDAHL CITY MGR'S OFF - 49932 SKILLPATH SEMINARS MAI 149.00$ 03/01/2013 62295 TRAINING & TRAVEL MICHELLE SMITH-ADMIN. ASST. CONFERENCE CITY MGR'S OFF - 49932 WP-FEE.COM 79.00$ 03/04/2013 64545 (IS ONLY) PERSONAL COMP SOFTWARE WEB SOFTWARE/PERSONAL COMPUTER SOFTWARE CITY MGR'S OFF - 49932 ALLIANCE FOR INNOVATIO 149.00$ 03/06/2013 62295 TRAINING & TRAVEL WEBINAR- CUSTOMER SERVICE IN LOCAL GOVERNMENT CITY MGR'S OFF - 49932 HOOTSUITE MEDIA INC.5.99$ 03/07/2013 64545 (IS ONLY) PERSONAL COMP SOFTWARE WEB SOFTWARE CITY MGR'S OFF - 49932 ADOBE SYSTEMS, INC.31.86$ 03/07/2013 64545 (IS ONLY) PERSONAL COMP SOFTWARE CREATIVE CLOUD MEMBERSHIP CITY MGR'S OFF - 49932 GOVERNMENT FINANCE OFF 895.00$ 03/08/2013 62360 MEMBERSHIP DUES ANNUAL MEMBERSHIP DUES SEVEN STAFF MEMBERS CITY MGR'S OFF - 49932 CITY OF EVANSTON-CH 4.00$ 03/11/2013 62295 TRAINING & TRAVEL PARKING FOR DOWNTOWN MEETING CITY MGR'S OFF - 49932 DOMINICKS STOR00011379 43.47$ 03/11/2013 62295 TRAINING & TRAVEL EVANSTON DAY IN SPRINGFIELD CITY MGR'S OFF - 49932 OFFICE DEPOT #510 34.95$ 03/11/2013 62295 TRAINING & TRAVEL EVANSTON DAY IN SPRINGFIELD CITY MGR'S OFF - 49932 EVANSTON CHAMBER OF CO 252.00$ 03/11/2013 62295 TRAINING & TRAVEL MAYOR'S STATE OF THE CITY LUNCHEON CITY MGR'S OFF - 49932 ASPA 100.00$ 03/12/2013 62360 MEMBERSHIP DUES MEMBERSHIP CITY MGR'S OFF - 49932 DOMINICKS STOR00011379 19.86$ 03/12/2013 62295 TRAINING & TRAVEL MANAGER'S STRATEGIC PLANNING MEETING CITY MGR'S OFF - 49932 DUNKIN #306178 Q35 37.74$ 03/12/2013 62295 TRAINING & TRAVEL MANAGER'S STRATEGIC PLANNING MEETING CITY MGR'S OFF - 49932 BKF BOOKFRESH 19.95$ 03/12/2013 64545 (IS ONLY) PERSONAL COMP SOFTWARE WEB SOFTWARE CITY MGR'S OFF - 49932 DAVE'S ITALIAN KITCHEN 185.15$ 03/12/2013 65025 FOOD CITY COUNCIL FOOD CITY MGR'S OFF - 49932 JIMMY JOHN'S # 137 425.00$ 03/15/2013 62295 TRAINING & TRAVEL EVANSTON DAY IN SPRINGFIELD CITY MGR'S OFF - 49932 99 CENTS PLUS INC 5.20$ 03/18/2013 65025 FOOD CITY COUNCIL FOOD CITY MGR'S OFF - 49932 PANINO'S PIZZERIA OR 116.45$ 03/20/2013 65025 FOOD CITY COUNCIL FOOD CITY MGR'S OFF - 49932 BEST BUY 00003137 2,769.94$ 03/20/2013 65555 PERSONAL COMPUTER EQ SIX IPADS FOR VARIOUS DEPARTMENTS CITY MGR'S OFF - 49932 ESTRELLA BAKERY 16.40$ 03/22/2013 62295 TRAINING & TRAVEL MOBILE MEXICAN CONSULATE CITY MGR'S OFF - 49932 BENNISONS BAKERY INC 17.95$ 03/22/2013 62295 TRAINING & TRAVEL MOBILE MEXICAN CONSULATE CITY MGR'S OFF - 49932 BENNISONS BAKERY INC 18.35$ 03/22/2013 62295 TRAINING & TRAVEL MOBILE MEXICAN CONSULATE CITY MGR'S OFF - 49932 GOVERNMENT FINANCE OFF 380.00$ 03/25/2013 62295 TRAINING & TRAVEL ANNUAL GFOA CONFERENCE REGISTRATION CITY MGR'S OFF - 49932 BENNISONS BAKERY INC (18.35)$ 03/25/2013 62295 TRAINING & TRAVEL MOBILE MEXICAN CONSULATE CITY MGR'S OFF - 49932 ESTRELLA BAKERY 19.87$ 03/25/2013 62295 TRAINING & TRAVEL MOBILE MEXICAN CONSULATE CITY MGR'S OFF - 49932 ISSUU PUBLISHING 19.00$ 03/25/2013 64545 (IS ONLY) PERSONAL COMP SOFTWARE WEB SOFTWARE CITY MGR'S OFF - 49932 ESTRELLA BAKERY 31.80$ 03/26/2013 62295 TRAINING & TRAVEL MOBILE MEXICAN CONSULATE CITY MGR'S OFF - 49932 POTBELLY 005 372.11$ 03/29/2013 62295 TRAINING & TRAVEL CUSTOMER SERVICE IN LOCAL GOVERNMENT CITY OF EVAN-CITY CLRK OFF-ADM - 43398 NEOPOST USA 498.99$ 03/20/2013 62235 OFFICE EQUIPMENT MAINT. THIS PURCHASE WAS FOR THE NECESSARY INK CARTRIDGES FOR THE MAILROOM POSTAGE MACHINE. CITY OF EVANSTON-PURCHASING - 28837 TRIBUNE MEDIA GROUP 825.00$ 03/13/2013 62205 ADVERTISING BID #13-16 2013 ECOLOGY CENTER GREENHOUSE ADDITION PROJECT ADVERTISEMENT PRCS CITY OF EVANSTON-PURCHASING - 28837 TRIBUNE MEDIA GROUP 814.00$ 03/13/2013 65115 TRAFFIC CONTROL SUPPLIES BID #13-17 2013 SHERMAN PLAZA GARAGE FACADE REPAIRS ADVERTISEMENT ADMIN SVCS CITY OF EVANSTON-PURCHASING - 28837 NIGP.ORG 330.00$ 03/25/2013 62360 MEMBERSHIP DUES 2013 AGENCY DUES ADMIN SVCS CITY OF EVANSTON-PURCHASING - 28837 TRIBUNE MEDIA GROUP 770.00$ 03/27/2013 62205 ADVERTISING BID 13-19 2013 POLICE HQ INTERIOR IMPROVEMENTS ADVERTISEMENT PRCS COMM ECON DEV/ADMIN - 50405 CITY OF EVANSTON METER 0.75$ 03/01/2013 62295 TRAINING & TRAVEL PARKING FOR CHAMBER OF COMMERCE LUNCH COMM ECON DEV/ADMIN - 50405 EVANSTON CHAMBER OF CO 168.00$ 03/01/2013 62295 TRAINING & TRAVEL CHARGE FOR FOUR CITY STAFF TO ATTEND THE MAYOR'S STATE OF THE CITY ADDRESS COMM ECON DEV/ADMIN - 50405 CITY OF EVANSTON PAY A 2.00$ 03/01/2013 62660 BUSINESS ATTRACTION/EXPANSION PARKING FOR MTG WITH NORTHWESTERN UNIVERSITY NETWORKING LUNCH COMM ECON DEV/ADMIN - 50405 ICSC 95.00$ 03/06/2013 62660 BUSINESS ATTRACTION/EXPANSION INT COUNCIL SHOPPING CENTERS EVENT COMM ECON DEV/ADMIN - 50405 APA - AICP (425.00)$ 03/07/2013 62360 MEMBERSHIP DUES CREDIT FOR JIM FUREY'S AICP APPLICATION FILING FEE COMM ECON DEV/ADMIN - 50405 LAMBDA ALPHA INTERNATI 225.00$ 03/08/2013 62360 MEMBERSHIP DUES PROFESSIONAL DEVELOPMENT/ORGANIZATION COMM ECON DEV/ADMIN - 50405 CITY OF EVANSTON-CH 2.00$ 03/08/2013 62660 BUSINESS ATTRACTION/EXPANSION BUSINESS MEETING / PARKING COMM ECON DEV/ADMIN - 50405 EVANSTON CHAMBER OF CO 45.00$ 03/11/2013 62360 MEMBERSHIP DUES STAFF ATTENDANCE AT CHAMBER AWARDS COMM ECON DEV/ADMIN - 50405 BENNISONS BAKERY INC 166.16$ 03/12/2013 62490 OTHER PROGRAM COSTS FOOD/ECONOMIC DEVEL BROKER'S RECEPTION May 9, 2013 Page 2 of 1656 of 419 Bank of America Credit Card Statement for the Period ending March 31, 2013 REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION COMM ECON DEV/ADMIN - 50405 BEST BUY 00003137 329.99$ 03/13/2013 62490 OTHER PROGRAM COSTS COMMERCIAL BROKERS' RECEPTION COMM ECON DEV/ADMIN - 50405 PANINO'S PIZZERIA OR 32.52$ 03/14/2013 62660 BUSINESS ATTRACTION/EXPANSION PIZZA FOR MERCHANT GROUP MEETING COMM ECON DEV/ADMIN - 50405 THE CELTIC KNOT LLC 726.02$ 03/18/2013 62490 OTHER PROGRAM COSTS ECONOMIC DEVEL BROKER'S RECEPTION COMM ECON DEV/ADMIN - 50405 APA STREAMING PRODUCTS 263.00$ 03/21/2013 62360 MEMBERSHIP DUES APA MEMBERSHIP MEAGAN JONES COMM ECON DEV/ADMIN - 50405 COOK COUNTY RECORDER O 4.00$ 03/21/2013 62490 OTHER PROGRAM COSTS RESEARCH ON PROPERTY FROM COOK COUNTY RECORDER OF DEEDS COMM ECON DEV/ADMIN - 50405 NIU OUTREACH 138.00$ 03/22/2013 62295 TRAINING & TRAVEL PROFESSINAL DEVELOPMENT - ICMA WOMEN IN GOVERNMENT - MEAGAN JONES + JOHANNA NYDEN REGISTRATION COMM ECON DEV/ADMIN - 50405 SUNOCO 0443373603 60.00$ 03/25/2013 62295 TRAINING & TRAVEL USED CARD IN ERROR; CHECK # 2147 SUBMITTED FOR REIMBURSEMENT ON 4/1/13 CREDITING 5300.62295 COMM ECON DEV/ADMIN - 50405 MADISON CONCOURSE HOTE 123.36$ 03/26/2013 62295 TRAINING & TRAVEL INTERNATIONAL ECONOMIC DEVELOPMENT COUNCIL CONFERENCE/PROFESSIONAL TRAINING - BUSINESS EXPANSION & RETENTION COMM ECON DEV/ADMIN - 50405 IEDC ONLINE 95.00$ 03/27/2013 62295 TRAINING & TRAVEL WEBINAR - LATINO ENTREPRENEURSHIP - JOHANNA NYDEN AND ADELITA HERNANDEZ COMM ECON DEV/BLDG PS - 49933 THE HOME DEPOT 1902 175.43$ 03/15/2013 65050 BUILDING MAINTENANCE MATERIAL GRAFFITI REMOVAL SUPPLIES COMM ECON DEV/BLDG PS - 49933 ILFLS COM 59.95$ 03/25/2013 62345 COURT COSTS/LITIGATION MONTHLY ILLINOIS FORECLOSURE LISTING SERVICE FEE COMM ECON DEV/PLNNING - 49934 WASHINGTON/FRANKLIN SE 32.00$ 03/11/2013 62295 TRAINING & TRAVEL PARKING FOR MEETING WITH RTA/CTA/METRA MAIN STREET PROJECT COMM ECON DEV/PLNNING - 49934 PARKING METER ZONE 4 9.00$ 03/28/2013 62295 TRAINING & TRAVEL PARKING FOR CMAP COMMITTEE MEETING AT SEARS TOWER COMM ECON DEV/PLNNING - 49934 FEDEXOFFICE 00036053 125.75$ 03/28/2013 62210 PRINTING CDBG BIND & COPY CAPER BOOKLETS FIRE/ADMINANSTON - 49929 MINUTEMAN PRESS 10.00$ 03/04/2013 62210 PRINTING MENTORING MANUAL MATERIAL FIRE/ADMINANSTON - 49929 MDI WORLDWIDE 20.22$ 03/06/2013 65085 MINOR EQUIP & TOOLS TRAFFIC MANAGEMENT SAFETY SIGNAGE - ENGINE 21 SIGNAGE FIRE/ADMINANSTON - 49929 THE HOME DEPOT 1902 16.12$ 03/06/2013 65085 MINOR EQUIP & TOOLS E25 RESERVE EQUIPMENT FIRE/ADMINANSTON - 49929 MDI WORLDWIDE 111.20$ 03/06/2013 65085 MINOR EQUIPMENT AND TOOLS TRAFFIC MANAGEMENT SAFETY SIGNAGE - ENGINE 21 FIRE/ADMINANSTON - 49929 THE HOME DEPOT 1902 9.97$ 03/06/2013 65085 MINOR EQUIPMENT AND TOOLS FIRE 2 LIGHT BULBS FIRE/ADMINANSTON - 49929 WALGREENS #4218 17.75$ 03/06/2013 65105 PHOTO/DRAFTING SUPPLIES 8X10 PHOTOS CLASSROOM FIRE/ADMINANSTON - 49929 DOMINICKS STOR00011379 4.34$ 03/07/2013 62295 TRAINING & TRAVEL WAX PAPER FOR TRAINING (FACE PEICES) FIRE/ADMINANSTON - 49929 LEMOI ACE HARDWARE 11.77$ 03/12/2013 65085 MINOR EQUIPMENT AND TOOLS SPONGES, BRAD STEEL FIRE/ADMINANSTON - 49929 GIGIO S PIZZERIA 58.95$ 03/14/2013 62295 TRAINING & TRAVEL PIZZA FOR FIRE 1 SHIFT 3 FIRE/ADMINANSTON - 49929 EVANSTON IMPRINTABLES 259.44$ 03/14/2013 62295 TRAINING & TRAVEL 72 COFFEE MUGS FOR FIRE CHIEF FIRE/ADMINANSTON - 49929 WHOLEFDS EVS 10369 26.12$ 03/15/2013 62295 TRAINING & TRAVEL BREAKFAST MEETING FIRE/ADMINANSTON - 49929 WALGREENS #5683 6.11$ 03/18/2013 62295 TRAINING & TRAVEL BOTTLED WATER FIRE/ADMINANSTON - 49929 EINSTEIN BROS BAGELS13 15.81$ 03/18/2013 65125 OTHER COMMODITIES BREAKFAST MEETING FIRE/ADMINANSTON - 49929 RADIOSHACK 00164145 16.99$ 03/20/2013 65085 MINOR EQUIP & TOOLS LITHIUM BATTERIES FIRE/ADMINANSTON - 49929 FIRECOM 207.19$ 03/20/2013 65125 OTHER COMMODITIES E-24 RADIO INTERFACE BOX / CDM-1250 FIRE/ADMINANSTON - 49929 EMERGENCY MEDICAL PROD 180.60$ 03/22/2013 65075 MEDICAL & LAB SUPPLIES PEDIATRIC BAG SUPPLIES FIRE/ADMINANSTON - 49929 IESMA 65.00$ 03/25/2013 62360 MEMBERSHIP DUES ANNUAL MEMBERSHIP FIRE/ADMINANSTON - 49929 EMERGENCY MEDICAL PROD 526.49$ 03/27/2013 65075 MEDICAL & LAB SUPPLIES HAND HELD PULSE OX. FIRE/ADMINANSTON - 49929 WALGREENS #2619 17.42$ 03/27/2013 65085 MINOR EQUIPMENT AND TOOLS BATTERIES FIRE/ADMINANSTON - 49929 SHORE POWER INC 262.45$ 03/27/2013 65105 PHOTO/DRAFTING SUPPLIES ALKALINE BATTERIES FIRE/ADMINANSTON - 49929 WORLDPOINT ECC 69.95$ 03/27/2013 65625 FURNITURES AND FIXTURES HEARTSAVER CPR BOOKS FIRE/ADMINANSTON - 49929 BENNISONS BAKERY INC 29.12$ 03/28/2013 62295 TRAINING & TRAVEL REFRESHMENTS FOR DIRECTORS MEETING IN PLACE OF CHIEF KLAIBER FIRE/ADMINANSTON - 49929 AQUA JET CAR WASH 2.31$ 03/28/2013 65125 OTHER COMMODITIES CAR WASH HEALTH - 49924 ILLINOIS PUBLIC HEALTH 50.00$ 03/01/2013 62295 TRAINING & TRAVEL 2013 ILLINOIS MINORITY HEALTH CONFERENCE -EVONDA THOMAS-SMITH HEALTH - 49924 ILLINOIS ENVIRONMEN 60.00$ 03/14/2013 62295 TRAINING & TRAVEL REGISTRATION FOR IEHA ANNUAL EDUCATION CONFERENCE (FOR: C. FERGUSON) HEALTH - 49924 ILLINOIS ENVIRONMEN 60.00$ 03/14/2013 62295 TRAINING & TRAVEL REGISTRATION FOR IEHA ANNUAL EDUCATION CONFERENCE (FOR: A. MCILWEE) HEALTH - 49924 ANDERSON PEST SOLUTION 40.00$ 03/20/2013 62295 TRAINING & TRAVEL REGISTRATION FOR 38TH ANNUAL PUBLIC HEALTH SUMMIT (FOR: R. KOLNICK) HEALTH - 49924 WW GRAINGER 133.44$ 03/21/2013 65085 MINOR EQUIPMENT AND TOOLS SMOKE DETECTOR TESTER - SPRAY CANS FOR PROPERTY STANDARDS INSPECTORS HEALTH - 49924 NIU OUTREACH 69.00$ 03/22/2013 62295 TRAINING & TRAVEL 2ND ANNUAL WOMENS LEGACY CONFERENCY ATTENDING-EVONDA THOMAS SMITH HEALTH - 49924 PAPA JOHN'S PIZZA#1012 94.13$ 03/25/2013 62371 WOMEN OUT WALKING WOMEN OUT WALKING KICK OFF HEALTH - 49924 AMERICAN 00171785388143 297.78$ 03/29/2013 62474 HEALTH PROTECTION GRANT AIRFARE (TO&FROM WASHINGTON, DC) FOR NEHA ANNUAL EDUCATION CONFERENCE 7/9/13-7/11/13 (FOR: C. CANEVA) LAW/LEGAL - 49927 LBP LAW BLTN INDEX PUB 354.00$ 03/04/2013 65010 BOOKS, PUBLICATIONS, MAPS LAW BOOKS May 9, 2013 Page 3 of 1657 of 419 Bank of America Credit Card Statement for the Period ending March 31, 2013 REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION LAW/LEGAL - 49927 IMPARK00220091A 35.00$ 03/06/2013 62295 TRAINING & TRAVEL PARKING LAW/LEGAL - 49927 TRAVEL INSURANCE POLIC 31.05$ 03/13/2013 62295 TRAINING & TRAVEL TRAVEL EXPENSE FOR CASE LAW/LEGAL - 49927 USAIRWAY 03723056732135 540.30$ 03/13/2013 62295 TRAINING & TRAVEL TRAVEL EXPENSE FOR CASE LAW/LEGAL - 49927 BRIGHTROOM.COM/CHARGE 110.14$ 03/15/2013 65010 BOOKS, PUBLICATIONS, MAPS CASE PHOTOS LAW/LEGAL - 49927 IICLE- MOTO 1,095.00$ 03/26/2013 65010 BOOKS, PUBLICATIONS, MAPS LAW BOOKS POLICE DEPT/ADMIN - 49966 LAKE & GREEN BAY BPQPS 81.09$ 03/04/2013 41420 RESERVE NARCOTIC ENFORCEMENT NET/TAC OPERATION POLICE DEPT/ADMIN - 49966 US FLEET TRACKING LLC 39.95$ 03/04/2013 41420 RESERVE NARCOTIC ENFORCEMENT GPS TRACKER MONTHLY SERVICE FEE POLICE DEPT/ADMIN - 49966 SAMSCLUB #6444 470.86$ 03/05/2013 65025 FOOD PRISONER FOOD POLICE DEPT/ADMIN - 49966 THOMSON WEST TCD 476.00$ 03/06/2013 65095 OFFICE SUPPLIES IL CRIMINAL & MOTOR VEHICLE LAW POLICE DEPT/ADMIN - 49966 A&A TRANSMISSION 980.00$ 03/07/2013 41420 RESERVE NARCOTIC ENFORCEMENT NET/TAC OPERATION POLICE DEPT/ADMIN - 49966 QUARTET DIGITAL PRINTI 298.26$ 03/07/2013 62210 PRINTING CPA BOOKLET ORDER POLICE DEPT/ADMIN - 49966 INTAPOL INDUSTRIES 474.97$ 03/07/2013 65020 CLOTHING MOTORCYCLE HELMETS POLICE DEPT/ADMIN - 49966 GOODS OF EVANSTON LLC 89.17$ 03/07/2013 65105 PHOTO/DRAFTING SUPPLIES CLERGY PHOTO FRAMED POLICE DEPT/ADMIN - 49966 SKOKIE BP (2) 504 QPS 20.87$ 03/08/2013 41420 RESERVE NARCOTIC ENFORCEMENT NET/TAC OPERATION POLICE DEPT/ADMIN - 49966 SKOKIE BP (2) 504 QPS 71.56$ 03/08/2013 41420 RESERVE NARCOTIC ENFORCEMENT NET/TAC OPERATION POLICE DEPT/ADMIN - 49966 STAAB BATTERY MFG CO I 898.00$ 03/08/2013 41420 RESERVE NARCOTIC ENFORCEMENT NET/TAC OPERATION POLICE DEPT/ADMIN - 49966 SHELL OIL 57444091409 55.51$ 03/11/2013 41420 RESERVE NARCOTIC ENFORCEMENT NET/TAC OPERATION POLICE DEPT/ADMIN - 49966 B & H PHOTO-VIDEO-MO/T 95.91$ 03/13/2013 64510 TELECOMM EQ (IS)ARMORED CAR POLICE DEPT/ADMIN - 49966 LAKE & GREEN BAY BPQPS 40.05$ 03/18/2013 41420 RESERVE NARCOTIC ENFORCEMENT NET/TAC OPERATION POLICE DEPT/ADMIN - 49966 A&A TRANSMISSION 690.00$ 03/18/2013 41420 RESERVE NARCOTIC ENFORCEMENT NET/TAC OPERATION POLICE DEPT/ADMIN - 49966 POLICE EXECUTIVE RESEA 395.00$ 03/18/2013 62295 TRAINING & TRAVEL TRAINING POLICE DEPT/ADMIN - 49966 NIU OUTREACH 414.00$ 03/18/2013 62295 TRAINING & TRAVEL WOMEN'S LEGACY CONFERENCE POLICE DEPT/ADMIN - 49966 POSITIVE PROMOTIONS 32.95$ 03/20/2013 65095 OFFICE SUPPLIES GREETING CARDS (20) FOR NTW POLICE DEPT/ADMIN - 49966 WW GRAINGER 37.52$ 03/20/2013 65095 OFFICE SUPPLIES OFFICE SUPPLIES - PROPERTY ROOM POLICE DEPT/ADMIN - 49966 WW GRAINGER 123.34$ 03/20/2013 65095 OFFICE SUPPLIES OFFICE SUPPLIES - PROPERTY ROOM POLICE DEPT/ADMIN - 49966 NWTC WEB REGISTRATION 350.00$ 03/21/2013 62295 TRAINING & TRAVEL TRAINING - KOHL/J. WRIGHT POLICE DEPT/ADMIN - 49966 MCDONALD'S M6867 OF 47.80$ 03/21/2013 62370 EXPENSE ALLOWANCE JCEC MEETING - A. BARTON POLICE DEPT/ADMIN - 49966 PSTC - 911 CARES 174.84$ 03/21/2013 65095 OFFICE SUPPLIES SPILL PROOF DOUBLE WALL TUMBLERS FOR NTW POLICE DEPT/ADMIN - 49966 NU TRAFFIC SCHOOL 024 70.00$ 03/22/2013 62295 TRAINING & TRAVEL TRAINING - S. MORGAN POLICE DEPT/ADMIN - 49966 RON SMITH & ASSOCIA 600.00$ 03/22/2013 62295 TRAINING & TRAVEL TRAINING - L. MILLER POLICE DEPT/ADMIN - 49966 SHELL OIL 57444176606 60.81$ 03/25/2013 41420 RESERVE NARCOTIC ENFORCEMENT NET/TAC OPERATION POLICE DEPT/ADMIN - 49966 S A CITGO Q39 68.33$ 03/25/2013 41420 RESERVE NARCOTIC ENFORCEMENT NET/TAC OPERATION POLICE DEPT/ADMIN - 49966 KRAV MAGA WORLDWIDE IN 700.00$ 03/27/2013 62295 TRAINING & TRAVEL TRAINING - L. VELEZ POLICE DEPT/ADMIN - 49966 A&A TRANSMISSION 654.28$ 03/28/2013 41420 RESERVE NARCOTIC ENFORCEMENT NET/TAC OPERATION POLICE DEPT/ADMIN - 49966 ARROWHEAD SCIENTIFIC I 696.23$ 03/29/2013 65095 OFFICE SUPPLIES ET SUPPLIES PRCS/CHAND NEWB CNTR - 49945 MEETUP.COM 72.00$ 03/04/2013 62360 MEMBERSHIP DUES YEARLY MEMBERSHIP FEE FOR ONLINE GROUP MEETING WEBSITE WHERE WE ADVERTISE TIME TOGETHER PROGRAM PRCS/CHAND NEWB CNTR - 49945 TARGET 00009274 141.97$ 03/04/2013 65025 FOOD SNACKS--COOKIES, GOLDFISH, FRUIT GUMMIES AND SOME CRAFT SUPPLIES MARKERS-GLUE FOR PRESCHOOL PROGRAMS PRCS/CHAND NEWB CNTR - 49945 TARGET 00009274 15.98$ 03/18/2013 65110 REC PROGRAM SUPPLIES THANK YOU CARDS AND FAVOR BAGS FOR VOLUNTEERS AT MARCH MADNESS TOURNAMENT PRCS/CHAND NEWB CNTR - 49945 TARGET 00009274 34.50$ 03/22/2013 65110 REC PROGRAM SUPPLIES SNACKS FOR PEE WEE SPRING SPORTS CAMP, NOTEPADS AND MARKERS FOR PROGRAMS PRCS/COMMUNITY SERVICES - 50406 JEWEL #3487 17.97$ 03/08/2013 65025 FOOD REFRESHMENTS FOR COA MEETING-REIMBURSED BY GRANT PRCS/COMMUNITY SERVICES - 50406 AMAZON MKTPLACE PMTS 48.88$ 03/26/2013 63095 HANDYMAN PROGRAM RAISED TOILET SEAT FOR EVANSTON RESIDENT ON HANDYMAN PROGRAM; REIMBURSED BY GRANT PRCS/COMMUNITY SERVICES - 50406 DD/BR #338026 Q35 17.18$ 03/28/2013 65025 FOOD REFRESHMENTS FOR FACILITY INSERVICE-GROVE OF EVANSTON; REIMBURSED BY GRANT PRCS/ECOLOGY CNTR - 49956 PETSMART INC 427 109.86$ 03/01/2013 62490 OTHER PROGRAM COSTS ANIMAL MAINTENANCE SUPPLIES PRCS/ECOLOGY CNTR - 49956 THE HOME DEPOT 1902 106.80$ 03/07/2013 65050 BUILDING MAINTENANCE MATERIAL BUILDING MAINTENANCE MATERIALS May 9, 2013 Page 4 of 1658 of 419 Bank of America Credit Card Statement for the Period ending March 31, 2013 REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION PRCS/ECOLOGY CNTR - 49956 PETSMART INC 427 29.99$ 03/07/2013 62490 OTHER PROGRAM COSTS LIVE FOOD FOR ANIMALS PRCS/ECOLOGY CNTR - 49956 JEWEL #3487 11.67$ 03/07/2013 62490 OTHER PROGRAM COSTS ANIMAL CARE PRCS/ECOLOGY CNTR - 49956 JEWEL #3487 4.77$ 03/07/2013 65110 REC PROGRAM SUPPLIES SALT DOUGH MATERIALS PRCS/ECOLOGY CNTR - 49956 HAROLD'S TRUE VALUE HD 10.98$ 03/08/2013 65050 BUILDING MAINTENANCE MATERIAL BUILDING MAINTENANCE MATERIALS PRCS/ECOLOGY CNTR - 49956 THE HOME DEPOT 1902 65.08$ 03/11/2013 62490 OTHER PROGRAM COSTS ANIMAL CAGE MAINTAINENCE PRCS/ECOLOGY CNTR - 49956 ECO-PRODUCTS 56.63$ 03/11/2013 65110 REC PROGRAM SUPPLIES COMPOSTABLE PLATES AND CUPS FOR GREEN BALL PRCS/ECOLOGY CNTR - 49956 PETSMART INC 427 8.29$ 03/12/2013 62490 OTHER PROGRAM COSTS ANIMAL CARE PRCS/ECOLOGY CNTR - 49956 PETSMART INC 427 45.74$ 03/12/2013 62490 OTHER PROGRAM COSTS ANIMAL CARE PRCS/ECOLOGY CNTR - 49956 DOMINICKS STOR00011379 13.07$ 03/14/2013 65110 REC PROGRAM SUPPLIES BIRTHDAY PARTY SUPPLIES PRCS/ECOLOGY CNTR - 49956 DOMINICKS STOR00011379 27.39$ 03/15/2013 62490 OTHER PROGRAM COSTS FRESH FOOD FOR ANIMALS PRCS/ECOLOGY CNTR - 49956 DOMINICKS STOR00011379 3.98$ 03/18/2013 62490 OTHER PROGRAM COSTS FOOD FOR ANIMALS PRCS/ECOLOGY CNTR - 49956 PETSMART INC 427 18.00$ 03/19/2013 62490 OTHER PROGRAM COSTS LIVE CRICKETS AND FISH FOR ANIMALS PRCS/ECOLOGY CNTR - 49956 WALGREENS #2619 11.19$ 03/21/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR EARTH HOUR PROGRAM PRCS/ECOLOGY CNTR - 49956 THE HOME DEPOT 1902 22.78$ 03/25/2013 65110 REC PROGRAM SUPPLIES SEEDS FOR SPRING PROGRAMS PRCS/ECOLOGY CNTR - 49956 THE HOME DEPOT 1902 9.96$ 03/25/2013 65110 REC PROGRAM SUPPLIES BULBS FOR SPRING PROGRAMS PRCS/ECOLOGY CNTR - 49956 TOM THUMB HOBBY & CRAF 31.15$ 03/25/2013 65110 REC PROGRAM SUPPLIES GLOW IN THE DARK SUPPLIES FOR EARTH HOUR PRCS/ECOLOGY CNTR - 49956 THE HOME DEPOT 1902 24.39$ 03/25/2013 65110 REC PROGRAM SUPPLIES FLASHLIGHTS FOR EVENING PROGRAMS PRCS/ECOLOGY CNTR - 49956 BLICK ART 800 447 1892 18.08$ 03/25/2013 65110 REC PROGRAM SUPPLIES SPRING BREAK CAMP PROJECT MATERIALS PRCS/ECOLOGY CNTR - 49956 PETSMART INC 427 130.99$ 03/26/2013 62490 OTHER PROGRAM COSTS ANIMAL MAINTENANCE SUPPLIES PRCS/FAC - 49954 THE HOME DEPOT 1902 17.97$ 03/01/2013 65050 BUILDING MAINTENANCE MATERIAL CAT V PATCH CABLE FOR 311 CENTER. PRCS/FAC - 49954 CHICAGO BATTERY 90.68$ 03/01/2013 65060 MATERIALS TO MAINTAIN AUTOS BATTERY PRCS/FAC - 49954 FOX VALLEY FIRE AND SA 430.95$ 03/01/2013 62225 BLDG MAINT SVCS FIRE 3 SERVICE CALL PRCS/FAC - 49954 WW GRAINGER 160.84$ 03/01/2013 65085 MINOR EQUIPMENT AND TOOLS REPLACEMENT TOOLS FOR LMCC. PRCS/FAC - 49954 WWW.NORTHERNSAFETY.COM 333.65$ 03/01/2013 65090 SAFETY EQUIPMENT GLOVES / SAFETY GLASSES PRCS/FAC - 49954 WW GRAINGER 509.40$ 03/04/2013 65050 BUILDING MAINTENANCE MATERIAL EMERGENCY LIGHTS JAMES PARK PRCS/FAC - 49954 THE HOME DEPOT 1902 17.94$ 03/04/2013 65050 BUILDING MAINTENANCE MATERIAL GREASE FOR EJECTOR PUMPS. PRCS/FAC - 49954 THE HOME DEPOT 1902 9.97$ 03/04/2013 65050 BUILDING MAINTENANCE MATERIAL MATERIALS NEEDED TO SEAL WOMEN'S SHOWER AT FIRE#2. PRCS/FAC - 49954 THE HOME DEPOT 1902 29.82$ 03/04/2013 65050 BUILDING MAINTENANCE MATERIAL RECEPTACLES FOR NOYES CENTER. PRCS/FAC - 49954 THE HOME DEPOT 1902 109.47$ 03/04/2013 65050 BUILDING MAINTENANCE MATERIAL ELECTRICAL MATERIALS FOR FIRE HQ. PRCS/FAC - 49954 THE HOME DEPOT 1902 14.70$ 03/04/2013 65050 BUILDING MAINTENANCE MATERIAL WALL PATCH MATERIALS FOR SHOP STOCK. PRCS/FAC - 49954 THE HOME DEPOT 1902 124.73$ 03/04/2013 65050 BUILDING MAINTENANCE MATERIAL PIPING SUPPLIES TO MAKE REPAIRS AT ANIMAL SHELTER. PRCS/FAC - 49954 THE HOME DEPOT 1902 19.78$ 03/04/2013 65050 BUILDING MAINTENANCE MATERIAL PIPING FOR REPAIRS AT ANIMAL SHELTER. PRCS/FAC - 49954 THE HOME DEPOT 1902 115.27$ 03/04/2013 65050 BUILDING MAINTENANCE MATERIAL SHOP CLEANING SUPPLIES FOR LMCC. PRCS/FAC - 49954 AUTOMATIONDIRECT COM I 98.00$ 03/04/2013 65050 BUILDING MAINTENANCE MATERIAL HOLE SAWS FOR VOLLEYBALL NET RECEIVERS @ FLEETWOOD. PRCS/FAC - 49954 EPCO PAINT STORE 1252 163.99$ 03/05/2013 65050 BUILDING MAINTENANCE MATERIAL PAINT FOR LMCC. PRCS/FAC - 49954 ABLE DISTRIBUTORS 208.80$ 03/06/2013 65050 BUILDING MAINTENANCE MATERIAL AIR FILTERS PRCS/FAC - 49954 THE HOME DEPOT 1902 47.36$ 03/06/2013 65050 BUILDING MAINTENANCE MATERIAL FIRE HQ CHAIR RAIL. PRCS/FAC - 49954 THE HOME DEPOT 1902 28.91$ 03/06/2013 65050 BUILDING MAINTENANCE MATERIAL WALL PATCH MATERIALS FOR PIPE PENETRATION AT ANIMAL SHELTER. PRCS/FAC - 49954 STANDARD PIPE 227.68$ 03/06/2013 65050 BUILDING MAINTENANCE MATERIAL PIPING SUPPLIES FOR RPZ RELOCATION AT ECOLOGY CENTER. PRCS/FAC - 49954 MARSHALL ELECTRONI 126.88$ 03/06/2013 65050 BUILDING MAINTENANCE MATERIAL OUTLETS PRCS/FAC - 49954 THE HOME DEPOT 1902 13.97$ 03/07/2013 65050 BUILDING MAINTENANCE MATERIAL ELECTRICAL COVER May 9, 2013 Page 5 of 1659 of 419 Bank of America Credit Card Statement for the Period ending March 31, 2013 REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION PRCS/FAC - 49954 ABLE DISTRIBUTORS 27.66$ 03/07/2013 65050 BUILDING MAINTENANCE MATERIAL THERMOSTAT COVER FLEETWOOD PRCS/FAC - 49954 STANDARD PIPE 64.73$ 03/07/2013 65050 BUILDING MAINTENANCE MATERIAL 2" ISOLATION VALVE FOR ECOLOGY CENTER. PRCS/FAC - 49954 WW GRAINGER 334.13$ 03/07/2013 65085 MINOR EQUIPMENT AND TOOLS REPLACEMENT DRILL PRCS/FAC - 49954 WW GRAINGER 702.09$ 03/08/2013 65050 BUILDING MAINTENANCE MATERIAL REPLACEMENT CIRCUIT BREAKERS. PRCS/FAC - 49954 WW GRAINGER 566.16$ 03/08/2013 65050 BUILDING MAINTENANCE MATERIAL V-BELTS FOR FLEETWOOD AHU. PRCS/FAC - 49954 ALLAN J COLEMAN CO INC 133.00$ 03/08/2013 65050 BUILDING MAINTENANCE MATERIAL REPAIR OF DRAIN ROD MACHINE. PRCS/FAC - 49954 WW GRAINGER 290.85$ 03/08/2013 65090 SAFETY EQUIPMENT HARD HATS AND EAR MUFFS PRCS/FAC - 49954 WW GRAINGER 660.16$ 03/08/2013 65090 SAFETY EQUIPMENT NEW HIRE RESPIRATORS PRCS/FAC - 49954 WW GRAINGER 418.60$ 03/08/2013 65090 SAFETY EQUIPMENT SAFETY DUFFLE BAGS PRCS/FAC - 49954 WW GRAINGER 714.18$ 03/08/2013 65090 SAFETY EQUIPMENT LOCK OUT TAG OUT KITS PRCS/FAC - 49954 THE HOME DEPOT 1902 104.43$ 03/11/2013 65050 BUILDING MAINTENANCE MATERIAL ELECTRICAL MATERIALS FOR HAND DRYER INSTALLATION @ ALL FIRE HOUSES. PRCS/FAC - 49954 ABLE DISTRIBUTORS 57.81$ 03/11/2013 65050 BUILDING MAINTENANCE MATERIAL THERMOSTAT GUARDS FOR FLEETWOOD AND LEVY CENTER. PRCS/FAC - 49954 THE HOME DEPOT 1902 12.83$ 03/11/2013 65050 BUILDING MAINTENANCE MATERIAL ACHOR SET COMPOUND FOR FLEETWOOD. PRCS/FAC - 49954 LEMOI ACE HARDWARE 4.59$ 03/11/2013 65050 BUILDING MAINTENANCE MATERIAL PIPE AND THREAD TAPE FOR FLEETWOOD. PRCS/FAC - 49954 THE HOME DEPOT 1902 13.84$ 03/11/2013 65050 BUILDING MAINTENANCE MATERIAL PLUMBING SUPPLIES FOR GREENLEAF BEACH HOUSE. PRCS/FAC - 49954 THE HOME DEPOT 1902 10.29$ 03/11/2013 65050 BUILDING MAINTENANCE MATERIAL ADDITIONAL PLUMBING SUPPLIES FOR GREENLEAF BEACH HOUSE. PRCS/FAC - 49954 ALLAN J COLEMAN CO INC 439.40$ 03/11/2013 65050 BUILDING MAINTENANCE MATERIAL REPLACEMENT LENGTHS OF ROD FOR DRAIN CLEARING MACHINE. PRCS/FAC - 49954 STANDARD PIPE 24.40$ 03/12/2013 65050 BUILDING MAINTENANCE MATERIAL FAUCET REPAIR PARTS FOR GREENWOOD BEACH HOUSE. PRCS/FAC - 49954 MARSHALL ELECTRONI 17.65$ 03/12/2013 65050 BUILDING MAINTENANCE MATERIAL FUSES FOR FIRE# 5. PRCS/FAC - 49954 DREISILKER ELEC MOT 753.16$ 03/13/2013 65050 BUILDING MAINTENANCE MATERIAL REPLACEMENT MOTOR AND BELTS FOR FIRE #5 AND MAIN LIBRARY. PRCS/FAC - 49954 THE HOME DEPOT 1902 65.48$ 03/13/2013 65050 BUILDING MAINTENANCE MATERIAL CABINET BASE FOR JAMES PARK CONCESSION KITCHEN. PRCS/FAC - 49954 THE HOME DEPOT 1902 27.75$ 03/13/2013 65050 BUILDING MAINTENANCE MATERIAL PLUMBING FITTINGS NEEDED TO PERFORM PRESSURE TEST AT GREENLEAF BEACH HOUSE. PRCS/FAC - 49954 LEMOI ACE HARDWARE 4.79$ 03/13/2013 65050 BUILDING MAINTENANCE MATERIAL UTILITY KNIFE BLADES PRCS/FAC - 49954 WW GRAINGER 216.02$ 03/13/2013 65090 SAFETY EQUIPMENT BREAK AWAY SAFETY VESTS PRCS/FAC - 49954 ABLE DISTRIBUTORS 92.45$ 03/14/2013 65050 BUILDING MAINTENANCE MATERIAL REPLACEMENT HUMIDIFIER CYLINDER FOR 911 TELEPHONE ROOM. PRCS/FAC - 49954 THE HOME DEPOT 1902 57.56$ 03/14/2013 65050 BUILDING MAINTENANCE MATERIAL HOSE REEL INSTALLATION @ FIRE #1. PRCS/FAC - 49954 THE HOME DEPOT 1902 (8.75)$ 03/14/2013 65050 BUILDING MAINTENANCE MATERIAL RETURN TO HOME DEPOT. PRCS/FAC - 49954 THE HOME DEPOT 1902 55.14$ 03/14/2013 65050 BUILDING MAINTENANCE MATERIAL FURNITURE DOLLY AND LIGHT LAMPS FOR LMCC. PRCS/FAC - 49954 STANDARD PIPE 135.90$ 03/14/2013 65050 BUILDING MAINTENANCE MATERIAL ADDITIONAL PLUMBING SUPPLIES FOR RPZ RELOCATION AT ECOLOGY CENTER. PRCS/FAC - 49954 THE HOME DEPOT 1902 36.39$ 03/14/2013 65050 BUILDING MAINTENANCE MATERIAL DRILL BITS FOR SHOP. PRCS/FAC - 49954 ABLE DISTRIBUTORS 27.88$ 03/15/2013 65050 BUILDING MAINTENANCE MATERIAL RELAY FOR MAIN LIBRARY. PRCS/FAC - 49954 THE HOME DEPOT 1902 836.31$ 03/15/2013 65050 BUILDING MAINTENANCE MATERIAL FLOOR LEVELING MATERIAL FOR JAMES PARK CONCESSION KITCHEN. PRCS/FAC - 49954 THE HOME DEPOT 1902 175.00$ 03/15/2013 65050 BUILDING MAINTENANCE MATERIAL DEPOSIT FOR FLOOR RE-FINISHING EQUIPMENT. PRCS/FAC - 49954 THE HOME DEPOT 1902 9.45$ 03/15/2013 65050 BUILDING MAINTENANCE MATERIAL ADHESIVE FOR CROWN CENTER. May 9, 2013 Page 6 of 1660 of 419 Bank of America Credit Card Statement for the Period ending March 31, 2013 REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION PRCS/FAC - 49954 THE HOME DEPOT 1902 (68.30)$ 03/15/2013 65050 BUILDING MAINTENANCE MATERIAL RETURN ON DEPOST FOR FLOOR EQUIPMENT. PRCS/FAC - 49954 THE HOME DEPOT 1902 33.45$ 03/15/2013 65050 BUILDING MAINTENANCE MATERIAL HOSE REEL INSTALLATION @ FIRE #1. PRCS/FAC - 49954 THE HOME DEPOT 1902 22.10$ 03/15/2013 65050 BUILDING MAINTENANCE MATERIAL ACCESS PANEL FOR JAMES PARK FIELD HOUSE. PRCS/FAC - 49954 STANDARD PIPE 219.95$ 03/15/2013 65050 BUILDING MAINTENANCE MATERIAL ADDITIONAL PIPING FOR RPZ RELOCATION AT ECOLOGY CENTER. PRCS/FAC - 49954 DREISILKER ELEC MOT 115.99$ 03/15/2013 65050 BUILDING MAINTENANCE MATERIAL MOTOR AND MOUNTING BRACKET FOR LINDEN ROOM FAN BOX AT LEVY CENTER. PRCS/FAC - 49954 WW GRAINGER 222.78$ 03/15/2013 65050 BUILDING MAINTENANCE MATERIAL EMERGENCY LIGHTS FOR JAMES PARK FIELD HOUSE. PRCS/FAC - 49954 AMAZON.COM 64.99$ 03/15/2013 65050 BUILDING MAINTENANCE MATERIAL TRASH RECEPTACLE FOR ALDERMANIC LIBRARY @ LMCC. PRCS/FAC - 49954 AMAZON.COM 64.99$ 03/15/2013 65050 BUILDING MAINTENANCE MATERIAL ADDITIONAL TRASH RECEPTACLE FOR ALDERMANIC LIBRARY. PRCS/FAC - 49954 SCHNEIDER ELECTRIC 40.60$ 03/18/2013 65050 BUILDING MAINTENANCE MATERIAL CONTROLLER REPLACEMENT FEE PRCS/FAC - 49954 THE HOME DEPOT 1902 51.88$ 03/18/2013 65050 BUILDING MAINTENANCE MATERIAL ROTOZIP BITS PRCS/FAC - 49954 ZONATHERM PRODUCTS 799.24$ 03/18/2013 65050 BUILDING MAINTENANCE MATERIAL REPLACEMENT HUMIDIFER CANS PRCS/FAC - 49954 THE HOME DEPOT 1902 12.43$ 03/18/2013 65050 BUILDING MAINTENANCE MATERIAL PATCHING MATERIAL. PRCS/FAC - 49954 WW GRAINGER 58.15$ 03/18/2013 65050 BUILDING MAINTENANCE MATERIAL WIRE CONNECTORS AND TAPE FOR ROBERT CROWN ZAMBONI CHARGING UNIT. PRCS/FAC - 49954 WW GRAINGER 456.81$ 03/18/2013 65050 BUILDING MAINTENANCE MATERIAL FUSES FOR CROWN ZAMBONI CHARGER. PRCS/FAC - 49954 WW GRAINGER 33.12$ 03/18/2013 65050 BUILDING MAINTENANCE MATERIAL FAN BELTS FOR FIRE#1. PRCS/FAC - 49954 ABLE DISTRIBUTORS 113.30$ 03/18/2013 65050 BUILDING MAINTENANCE MATERIAL SPEED CONTROL FOR MAIN LIBRARY. PRCS/FAC - 49954 THE HOME DEPOT 1902 204.70$ 03/18/2013 65050 BUILDING MAINTENANCE MATERIAL FLOOR UNDERLAYMENT FOR JAMES PARK CONCESSION KITCHEN. PRCS/FAC - 49954 THE HOME DEPOT 1902 39.97$ 03/18/2013 65050 BUILDING MAINTENANCE MATERIAL FLOOR GRINDING WHEEL FOR JAMES PARK. PRCS/FAC - 49954 THE HOME DEPOT 1902 92.79$ 03/18/2013 65050 BUILDING MAINTENANCE MATERIAL FLOOR PAINT MATERIALS FOR JAMES PARK. PRCS/FAC - 49954 THE HOME DEPOT 1902 46.93$ 03/18/2013 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR PORTRAIT HANGING @ LMCC. PRCS/FAC - 49954 THE HOME DEPOT 1902 32.08$ 03/18/2013 65050 BUILDING MAINTENANCE MATERIAL ADDITIONAL MATERIALS REQUIRED FOR PORTRAIT HANGING @ LMCC. PRCS/FAC - 49954 ABLE DISTRIBUTORS 37.45$ 03/18/2013 65050 BUILDING MAINTENANCE MATERIAL ACETYLENE GAS FOR BRAZING. PRCS/FAC - 49954 RANDALL INDUSTRIES 570.50$ 03/18/2013 62245 AUTOMOTIVE EQ MAINT AREAL LIFT RENTAL PRCS/FAC - 49954 SPRINT STORE #671 15.99$ 03/18/2013 65050 BUILDING MAINTENANCE MATERIAL HOLSTER FOR CELL PHONE. PRCS/FAC - 49954 BRUCKER COMPANY 220.00$ 03/18/2013 65050 BUILDING MAINTENANCE MATERIAL EXHAUST FAN HOOD FOR FIRE#5. PRCS/FAC - 49954 ACTIVE ELECTRIC SUPPLY 171.47$ 03/18/2013 65050 BUILDING MAINTENANCE MATERIAL ELECTRICAL RECEPTACLES FOR FIRE HQ. PRCS/FAC - 49954 MARSHALL ELECTRONI 94.41$ 03/18/2013 65050 BUILDING MAINTENANCE MATERIAL ELECTRICAL SUPPLIES FOR CROWN CENTER. PRCS/FAC - 49954 WW GRAINGER 12.32$ 03/19/2013 65050 BUILDING MAINTENANCE MATERIAL FAN BELTS FOR FIRE #1. PRCS/FAC - 49954 THE HOME DEPOT 1902 50.65$ 03/20/2013 65050 BUILDING MAINTENANCE MATERIAL CONCRETE FOR EQUIPMENT PAD @ CROWN CENTER. PRCS/FAC - 49954 MARSHALL ELECTRONI 44.58$ 03/20/2013 65050 BUILDING MAINTENANCE MATERIAL SUPPORT BRACKETS FOR CHARGING UNIT AT CROWN CENTER. PRCS/FAC - 49954 THE HOME DEPOT 1902 56.11$ 03/21/2013 65050 BUILDING MAINTENANCE MATERIAL PAINTING SUPPLIES FOR JAMES PARK. PRCS/FAC - 49954 THE HOME DEPOT 1902 26.40$ 03/21/2013 65050 BUILDING MAINTENANCE MATERIAL LUMBER MATERIAL FOR LEVY. May 9, 2013 Page 7 of 1661 of 419 Bank of America Credit Card Statement for the Period ending March 31, 2013 REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION PRCS/FAC - 49954 WW GRAINGER 170.14$ 03/21/2013 65050 BUILDING MAINTENANCE MATERIAL EMERGENCY LIGHTS @ JAMES PARK. PRCS/FAC - 49954 THE NORROS CORPORATION 1,027.78$ 03/21/2013 65015 CHEMICALS BOILER CHEMICALS LMCC PRCS/FAC - 49954 THE NORROS CORPORATION 776.50$ 03/21/2013 65015 CHEMICALS BOILER CHEMICALS PRCS/FAC - 49954 STANDARD PIPE 71.85$ 03/22/2013 65050 BUILDING MAINTENANCE MATERIAL SINK REPAIR PARTS (P-TRAP) AT ROBERT CROWN. PRCS/FAC - 49954 ABLE DISTRIBUTORS 240.00$ 03/22/2013 65050 BUILDING MAINTENANCE MATERIAL FILTERS FOR AHU @ FIRE #1. PRCS/FAC - 49954 THE HOME DEPOT 1902 95.94$ 03/22/2013 65050 BUILDING MAINTENANCE MATERIAL PAINT FOR LMCC. PRCS/FAC - 49954 THE HOME DEPOT 1902 69.74$ 03/22/2013 65050 BUILDING MAINTENANCE MATERIAL BATTERIES, GREASE AND FASTENERS FOR SHOP AT LMCC. PRCS/FAC - 49954 STANDARD PIPE 34.98$ 03/22/2013 65050 BUILDING MAINTENANCE MATERIAL SINK REPAIR AT ROBERT CROWN. PRCS/FAC - 49954 NATL PUMP AND COMPRESS 372.96$ 03/22/2013 65050 BUILDING MAINTENANCE MATERIAL COMPRESSOR OIL AND PARTS FLEET PRCS/FAC - 49954 ZONATHERM PRODUCTS 563.04$ 03/25/2013 65050 BUILDING MAINTENANCE MATERIAL PARTS DATA CENTER LIBERT PRCS/FAC - 49954 THE HOME DEPOT 1902 3.65$ 03/25/2013 65050 BUILDING MAINTENANCE MATERIAL SINK WASHERS FOR ROBERT CROWN. PRCS/FAC - 49954 THE HOME DEPOT 1902 193.15$ 03/25/2013 65050 BUILDING MAINTENANCE MATERIAL NEW EMPLOYEE TOOL ISSUE. PRCS/FAC - 49954 THE HOME DEPOT 1902 15.12$ 03/25/2013 65050 BUILDING MAINTENANCE MATERIAL PIPE AND BRUSHES FOR FLEETWOOD. PRCS/FAC - 49954 ABLE DISTRIBUTORS 198.10$ 03/25/2013 65050 BUILDING MAINTENANCE MATERIAL IGNITOR FOR PK BOILERS AT FLEETWOOD. PRCS/FAC - 49954 LEMOI ACE HARDWARE 5.73$ 03/25/2013 65050 BUILDING MAINTENANCE MATERIAL ELECTRICAL COVER FOR FIRE#5. PRCS/FAC - 49954 OFFICE MAX 108.75$ 03/25/2013 65095 OFFICE SUPPLIES MARKING EQUIPMENT AND SHOP SUPPLIES. PRCS/FAC - 49954 ACTIVE ELECTRIC SUPPLY 61.00$ 03/25/2013 65050 BUILDING MAINTENANCE MATERIAL FREIGHT CHARGE FOR INVOICE # 10364274-00 PRCS/FAC - 49954 ACTIVE ELECTRIC SUPPLY 58.14$ 03/25/2013 65050 BUILDING MAINTENANCE MATERIAL SCREW EXTRACTOR PRCS/FAC - 49954 STANDARD PIPE 9.22$ 03/26/2013 65050 BUILDING MAINTENANCE MATERIAL KITCHEN SINK HOSE SPRAY FOR FIRE #5. PRCS/FAC - 49954 WW GRAINGER 154.96$ 03/26/2013 65050 BUILDING MAINTENANCE MATERIAL FAN BELTS FOR AHU AT POLICE DEPARTMENT PENTHOUSE MECHANICAL ROOM. PRCS/FAC - 49954 APEX CONTROLS 1,087.43$ 03/27/2013 65050 BUILDING MAINTENANCE MATERIAL REPLACEMENT HUMIDIFER CANS PRCS/FAC - 49954 THE HOME DEPOT 1902 10.36$ 03/27/2013 65050 BUILDING MAINTENANCE MATERIAL SWITCH FOR EPD. PRCS/FAC - 49954 THE HOME DEPOT 1902 250.00$ 03/27/2013 65050 BUILDING MAINTENANCE MATERIAL FLOOR SANDING EQUIPMENT RENTAL FOR LMCC. PRCS/FAC - 49954 THE HOME DEPOT 1902 99.25$ 03/27/2013 65050 BUILDING MAINTENANCE MATERIAL FLOOR SANDING BELTS FOR LMCC. PRCS/FAC - 49954 THE HOME DEPOT 1902 31.88$ 03/27/2013 65050 BUILDING MAINTENANCE MATERIAL ADDITIONAL SANDING BELTS FOR LMCC. PRCS/FAC - 49954 THE HOME DEPOT 1902 9.89$ 03/27/2013 65050 BUILDING MAINTENANCE MATERIAL FLOOR FINISH REMOVAL EQUIPMENT. PRCS/FAC - 49954 NORTH SUBURBAN AUTO SU 7.78$ 03/27/2013 65060 MATERIALS TO MAINTAIN AUTOS MOTOR OIL FOR GENERATOR. PRCS/FAC - 49954 MENARDS MORTON GROVE 136.94$ 03/27/2013 65050 BUILDING MAINTENANCE MATERIAL ORIENTATED STRAND BOARD FOR SHEVING UNITS....ADMISTRATIVE ADJUDICATION PRCS/FAC - 49954 WALGREENS #2619 19.47$ 03/27/2013 65050 BUILDING MAINTENANCE MATERIAL FLOOR REFINISHING MATERIALS FOR PUBLIC WORKS OFFICE SUITE @ LMCC. PRCS/FAC - 49954 NCH CORPORATION 142.08$ 03/28/2013 65050 BUILDING MAINTENANCE MATERIAL DRAIN PELLETS PRCS/FAC - 49954 NCH CORPORATION 142.08$ 03/28/2013 65050 BUILDING MAINTENANCE MATERIAL DRAIN PELLETS PRCS/FAC - 49954 NCH CORPORATION 142.08$ 03/28/2013 65050 BUILDING MAINTENANCE MATERIAL DRAIN PELLETS PRCS/FAC - 49954 THE HOME DEPOT 1902 39.81$ 03/28/2013 65050 BUILDING MAINTENANCE MATERIAL ELECTRICAL SUPPLIES FOR LMCC. May 9, 2013 Page 8 of 1662 of 419 Bank of America Credit Card Statement for the Period ending March 31, 2013 REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION PRCS/FAC - 49954 WW GRAINGER 138.16$ 03/28/2013 65050 BUILDING MAINTENANCE MATERIAL FAN BELTS FOR RTU @ LEVY. PRCS/FAC - 49954 THE HOME DEPOT 1902 26.17$ 03/28/2013 65050 BUILDING MAINTENANCE MATERIAL WALL PATCHING MATERIALS FOR ENGINEERING SUITE @ LMCC. PRCS/FAC - 49954 JOHNSTONE SUPPLY OF NI 231.49$ 03/28/2013 65050 BUILDING MAINTENANCE MATERIAL BOILER PUMP FOR FIRE #3. PRCS/FAC - 49954 JOHNSON LOCKSMITH INC 29.35$ 03/28/2013 65050 BUILDING MAINTENANCE MATERIAL KEYS FOR GENERATORS. PRCS/FAC - 49954 THE HOME DEPOT 1902 228.48$ 03/28/2013 65050 BUILDING MAINTENANCE MATERIAL FLOOR REFINISHING MATERIALS FOR PUBLIC WORKS OFFICE SUITE @ LMCC. PRCS/FAC - 49954 DOOR PARTS WAREHOUSE.C 48.76$ 03/28/2013 65050 BUILDING MAINTENANCE MATERIAL OVERHEAD DOOR TRANSMITTERS FOR FIRE #5. PRCS/FAC - 49954 THE HOME DEPOT 1902 28.94$ 03/29/2013 65050 BUILDING MAINTENANCE MATERIAL MATERIALS NEEDED FOR TV MOUNTING AND SET UP AT MASON PARK. PRCS/FAC - 49954 STANDARD PIPE 183.22$ 03/29/2013 65050 BUILDING MAINTENANCE MATERIAL PIPING SUPPLIES FOR HUMIDIFIERS AT 911 CENTER AND FIRE #5. PRCS/FAC - 49954 ABLE DISTRIBUTORS 39.66$ 03/29/2013 65050 BUILDING MAINTENANCE MATERIAL SUPPLIES FOR BOILER PUMP INSTALLATION AT FIRE #3. PRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN 971.94$ 03/01/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOL PROGRAM PRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN 849.59$ 03/01/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOL PROGRAM PRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 77.78$ 03/04/2013 65040 JANITORIAL SUPPLIES SUPPLIES FOR LOST AND FOUND BOX - MAKES BOX MOBIL PRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN 51.50$ 03/06/2013 65025 FOOD MILK FOR AFTER SCHOOL PRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN 92.35$ 03/06/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOL PRCS/FLEETWOOD JOUR CNTR - 49960 EVANSTON SIGNS AND GRA 200.00$ 03/06/2013 62205 ADVERTISING SIGN FOR WOMENS DAY LUNCHEON PRCS/FLEETWOOD JOUR CNTR - 49960 AMERIZON WIRELESS-2 597.70$ 03/06/2013 65110 REC PROGRAM SUPPLIES BUILDING COMMUNICATIONS EQUIPTMENT FOR STAFF PRCS/FLEETWOOD JOUR CNTR - 49960 TICKETPRINTINGCOM 62.84$ 03/07/2013 62210 PRINTING TICKET PRINTING FOR THEATRE PRCS/FLEETWOOD JOUR CNTR - 49960 TICKETPRINTINGCOM 62.68$ 03/08/2013 62210 PRINTING TCKET PRINTING FOR THEATRE INDIVIDUAL PERFORMANCES PRCS/FLEETWOOD JOUR CNTR - 49960 US TOY CO INC 2 35.96$ 03/08/2013 65110 REC PROGRAM SUPPLIES AFTER SCHOOL SUPPLIES PRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN 59.85$ 03/13/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOL PRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN 51.50$ 03/13/2013 65025 FOOD MILK FOR AFTER SCHOOL PRCS/FLEETWOOD JOUR CNTR - 49960 DOMINICKS STOR00017004 44.93$ 03/14/2013 65025 FOOD SUPPLIES FOR SENIORS LUNCHEON PRCS/FLEETWOOD JOUR CNTR - 49960 EVANSTON IMPRINTABLES 417.80$ 03/14/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CHESS CLUB PRCS/FLEETWOOD JOUR CNTR - 49960 CHICAGO SOUND SERVICES 500.00$ 03/15/2013 62490 OTHER PROGRAM COSTS SOUND SYSTEM FOR WOMENS DAY PROGRAM PRCS/FLEETWOOD JOUR CNTR - 49960 SAFARI LAND 517.00$ 03/15/2013 62507 FIELD TRIPS OUTING FOR SPRING BREAK CAMP PRCS/FLEETWOOD JOUR CNTR - 49960 A A MOLEY'S INC.14.75$ 03/15/2013 65040 JANITORIAL SUPPLIES BELTS FOR VACUUM PRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 10.98$ 03/15/2013 65110 REC PROGRAM SUPPLIES BATTERIES FOR SOUND SYSTEM PRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN 79.92$ 03/20/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOL PROGRAM PRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN 51.50$ 03/20/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOL PROGRAM PRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN 51.50$ 03/27/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOL PROGRAM PRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN 47.66$ 03/27/2013 65025 FOOD SUPPLIES FOR THE AFTER SCHOOL PROGRAM PRCS/FLEETWOOD JOUR CNTR - 49960 OFFICE DEPOT #510 34.47$ 03/28/2013 65095 OFFICE SUPPLIES SUPPLIES FOR WOMENS DAY PROGRAM PRCS/FLEETWOOD JOUR CNTR - 49960 OCB #0095 LINCOLNWOOD 299.40$ 03/28/2013 62507 FIELD TRIPS OUTING FOR SPRING BREAK CAMP PRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN 907.89$ 03/29/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOL PROGRAM PRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN 287.13$ 03/29/2013 65025 FOOD SUPPLIES FOR THE AFTER SCHOOL PROGRAM PRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN 901.70$ 03/29/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOL PROGRAM PRCS/FORESTRY - 49953 RUSSO HARDWARE, INC 890.00$ 03/19/2013 65005 LANDSCAPE MATERIALS GRASS SEED PRCS/FORESTRY - 49953 ARLINGTON POWER EQUIPM 180.78$ 03/19/2013 65085 MINOR EQUIPMENT AND TOOLS CHAINSAW MIX AND PARTS PRCS/FORESTRY - 49953 RUSSO HARDWARE, INC 320.00$ 03/19/2013 65085 MINOR EQUIPMENT AND TOOLS SAFETY HELMUTS, BAR & CHAIN OIL PRCS/FORESTRY - 49953 CARQUEST 01027598 164.50$ 03/20/2013 65085 MINOR EQUIPMENT AND TOOLS LOG SPLITTER & CONVEYOR BELT FILTERS, GASKETS, AND SPARK PLUGS PRCS/LEVY SEN CNTR - 49949 THE HOME DEPOT 1902 44.32$ 03/04/2013 65110 REC PROGRAM SUPPLIES EVANSTON CHILDREN THEATRE PROP PRCS/LEVY SEN CNTR - 49949 JOHNSON LOCKSMITH INC 12.25$ 03/04/2013 65110 REC PROGRAM SUPPLIES COPY OF KEYS FOR LEVY CENTER FREEZER AND LOCKS ON CABINETS PRCS/LEVY SEN CNTR - 49949 ILIPRA 00 OF 00 50.00$ 03/06/2013 62295 TRAINING & TRAVEL CEU WORKSHOP FOR KAREN HAWK PRCS/LEVY SEN CNTR - 49949 AMAZON MKTPLACE PMTS 14.79$ 03/06/2013 65110 REC PROGRAM SUPPLIES EVANSTON CHILDRENS THEATRE PROP PRCS/LEVY SEN CNTR - 49949 DAVIS TRANSPORTATION L 384.00$ 03/07/2013 62507 FIELD TRIPS BUS FOR LEVY CENTER SENIOR TRIP PRCS/LEVY SEN CNTR - 49949 TARGET 00011767 22.65$ 03/07/2013 65025 FOOD SUPPLIES FOR LEVY CENTER FOOD PROGRAM PRCS/LEVY SEN CNTR - 49949 THE HOME DEPOT 1902 17.97$ 03/08/2013 65110 REC PROGRAM SUPPLIES EVANSTON CHILDREN THEATRE PROP PRCS/LEVY SEN CNTR - 49949 SERV-U 216.41$ 03/11/2013 65025 FOOD EQUIPMENT FOR LEVY CENTER FOOD PROGRAM PRCS/LEVY SEN CNTR - 49949 THE HOME DEPOT 1902 58.72$ 03/11/2013 65110 REC PROGRAM SUPPLIES EVANSTON CHILDREN THEATRE PROP PRCS/LEVY SEN CNTR - 49949 DAVIS TRANSPORTATION L 230.00$ 03/15/2013 62507 FIELD TRIPS BUS FOR LEVY CENTER SENIOR TRIP PRCS/LEVY SEN CNTR - 49949 DOLRTREE 673 00006734 2.00$ 03/15/2013 65110 REC PROGRAM SUPPLIES EVANSTON CHILDREN THEATRE PROP May 9, 2013 Page 9 of 1663 of 419 Bank of America Credit Card Statement for the Period ending March 31, 2013 REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION PRCS/LEVY SEN CNTR - 49949 UNIQUE THRIFT STORE 37.57$ 03/18/2013 65110 REC PROGRAM SUPPLIES EVANSTON CHILDREN THEATRE PROP PRCS/LEVY SEN CNTR - 49949 PLASTIC CARD SOLUTIONS 390.00$ 03/19/2013 62245 OTHER EQ MAINT LEVY CENTER CARD PRINTER REPAIR PRCS/LEVY SEN CNTR - 49949 PARTY CITY #15 22.45$ 03/21/2013 65110 REC PROGRAM SUPPLIES EVANSTON CHILDREN THEATRE PROP PRCS/LEVY SEN CNTR - 49949 THE HOME DEPOT 1902 26.57$ 03/21/2013 65110 REC PROGRAM SUPPLIES EVANSTON CHILDREN THEATRE PROP PRCS/LEVY SEN CNTR - 49949 QUARTET DIGITAL PRINTI 5.00$ 03/22/2013 65110 REC PROGRAM SUPPLIES EVANSTON CHILDREN'S THEATRE BOUND MUSIC BOOK PRCS/LEVY SEN CNTR - 49949 GUITAR WORKS 66.90$ 03/22/2013 65110 REC PROGRAM SUPPLIES MIC STANDS FOR LEVY CENTER PRCS/LEVY SEN CNTR - 49949 THE HOME DEPOT 1902 2.47$ 03/25/2013 65110 REC PROGRAM SUPPLIES EVANSTON CHILDREN THEATRE PROP PRCS/LEVY SEN CNTR - 49949 NEIL ESTRICK GALLERY,100.00$ 03/25/2013 65110 REC PROGRAM SUPPLIES KILN REPAIR AT LEVY CENTER PRCS/LEVY SEN CNTR - 49949 MICHAELS #1040 12.15$ 03/26/2013 65110 REC PROGRAM SUPPLIES EVANSTON CHILDREN THEATRE PROP PRCS/LEVY SEN CNTR - 49949 UNIQUE THRIFT STORE 51.97$ 03/27/2013 65110 REC PROGRAM SUPPLIES EVANSTON CHILDREN THEATRE PROP PRCS/LEVY SEN CNTR - 49949 TARGET 00009274 130.55$ 03/27/2013 65110 REC PROGRAM SUPPLIES FANS, HEADPHONE, CANDY FOR LEVY CENTER FOOD PROGRAM PRCS/LEVY SEN CNTR - 49949 BEST BUY 00003137 9.99$ 03/28/2013 65110 REC PROGRAM SUPPLIES EVANSTON CHILDREN THEATRE PROP PRCS/LEVY SEN CNTR - 49949 BEST BUY 00003137 59.99$ 03/28/2013 65110 REC PROGRAM SUPPLIES EVANSTON CHILDREN THEATRE PROP PRCS/LEVY SEN CNTR - 49949 BEST BUY 00003137 (9.99)$ 03/28/2013 65110 REC PROGRAM SUPPLIES EVANSTON CHILDREN THEATRE PROP PRCS/LEVY SEN CNTR - 49949 PEGGY KINNANE`S 374.52$ 03/29/2013 62507 FIELD TRIPS LUNCH FOR LEVY CENTER SENIOR TRIP PRCS/LEVY SEN CNTR - 49949 THE SALVATION ARMY 3 20.94$ 03/29/2013 65110 REC PROGRAM SUPPLIES EVANSTON CHILDREN THEATRE PROP PRCS/NOYES CNTR - 49961 D & D FINER FOODS 11.45$ 03/01/2013 65110 REC PROGRAM SUPPLIES FINAL EVENT SUPPLIES FOR HOMESCHOOL PROGRAM PRCS/NOYES CNTR - 49961 PANERA BREAD #645 49.99$ 03/04/2013 65025 FOOD FOOD FOR CULTURAL FUND PANEL DELIBERATIONS PRCS/NOYES CNTR - 49961 FOOD4LESS #0558 15.13$ 03/04/2013 65110 REC PROGRAM SUPPLIES SCHOOL DAY OUT AND EARLY CHILDHOOD PROGRAM SUPPLIES PRCS/NOYES CNTR - 49961 FOOD4LESS #0558 14.87$ 03/13/2013 65110 REC PROGRAM SUPPLIES EARLY CHILDHOOD ARTS SUPPLIES PRCS/NOYES CNTR - 49961 AMAZON.COM 149.99$ 03/15/2013 65110 REC PROGRAM SUPPLIES SPRING BREAK CAMP SUPPLIES PRCS/NOYES CNTR - 49961 AMAZON.COM 44.97$ 03/18/2013 65110 REC PROGRAM SUPPLIES TRIBUTE TRAINING CAMP SUPPLIES PRCS/NOYES CNTR - 49961 AMAZON MKTPLACE PMTS 13.88$ 03/18/2013 65110 REC PROGRAM SUPPLIES WIZARD CAMP SUPPLIES PRCS/NOYES CNTR - 49961 AMAZON MKTPLACE PMTS 26.39$ 03/18/2013 65110 REC PROGRAM SUPPLIES TRIBUTE TRAINING CAMP SUPPLIES PRCS/NOYES CNTR - 49961 AMAZON.COM 12.99$ 03/18/2013 65110 REC PROGRAM SUPPLIES TRIBUTE TRAINING CAMP SUPPLIES PRCS/NOYES CNTR - 49961 FOOD4LESS #0558 41.44$ 03/19/2013 65110 REC PROGRAM SUPPLIES SPRING BREAK CAMP SUPPLIES PRCS/NOYES CNTR - 49961 ORIENTAL TRADING CO 86.75$ 03/20/2013 65110 REC PROGRAM SUPPLIES FULL DAY CAMP SUPPLIES PRCS/NOYES CNTR - 49961 BAEKS TIGER MARTIAL AR 150.00$ 03/22/2013 62507 FIELD TRIPS SPRING BREAK CAMP FIELD TRIP PRCS/NOYES CNTR - 49961 DOMINICKS STOR00011379 66.41$ 03/22/2013 65110 REC PROGRAM SUPPLIES SPRING BREAK CAMP SUPPLIES PRCS/NOYES CNTR - 49961 GETHSEMANE GARDEN CENT 16.00$ 03/25/2013 65110 REC PROGRAM SUPPLIES SPRING BREAK CAMP SUPPLIES PRCS/NOYES CNTR - 49961 SKY HIGH SPORTS NILES 100.00$ 03/27/2013 62507 FIELD TRIPS FIELD TRIP SPRING BREAK CAMP PRCS/NOYES CNTR - 49961 D & D FINER FOODS 16.42$ 03/27/2013 65110 REC PROGRAM SUPPLIES SPRING BREAK CAMP SUPPLIES PRCS/NOYES CNTR - 49961 DOMINICKS STOR00011379 25.25$ 03/27/2013 65110 REC PROGRAM SUPPLIES SPRING BREAK CAMP SUPPLIES PRCS/NOYES CNTR - 49961 THE ANIMAL STORE 150.00$ 03/29/2013 62507 FIELD TRIPS MAGICAL CREATURES FIELD TRIP SPRING BREAK CAMP PRCS/PARKS FORESTRY - 49965 FOOD4LESS #0558 52.11$ 03/01/2013 65025 FOOD SNACKS FOR AFTER SCHOOL PROGRAM. PRCS/PARKS FORESTRY - 49965 BEST BUY 00003020 149.99$ 03/01/2013 65110 REC PROGRAM SUPPLIES CD PLAYER FOR DANCE CLASSES. PRCS/PARKS FORESTRY - 49965 USPS 16262202033309188 165.00$ 03/04/2013 62315 POSTAGE POSTAGE FOR NOYES GALLERY EXHIBITION POSTCARDS PRCS/PARKS FORESTRY - 49965 UPS 1Z52809TP291240313 27.50$ 03/04/2013 62315 POSTAGE RETURN SHIPPING OF PUBLIC ART MAQUETTE PRCS/PARKS FORESTRY - 49965 UPS 2922225K2GB 6.99$ 03/04/2013 62315 POSTAGE RETURN SHIPPING OF PUBLIC ART MAQUETTE PRCS/PARKS FORESTRY - 49965 OCS SOLUTIONS 6.95$ 03/04/2013 62490 OTHER PROGRAM COSTS MONTHLY WEB HOSTING FEE FOR EVANSTONARTSBUZZ.COM PRCS/PARKS FORESTRY - 49965 AMAZON DIGITAL SVCS 1.29$ 03/04/2013 65110 REC PROGRAM SUPPLIES MUSIC FOR SPRING ICE SHOW PRCS/PARKS FORESTRY - 49965 APL APPLE ITUNES STORE 11.01$ 03/04/2013 65110 REC PROGRAM SUPPLIES MUSIC FOR SPRING ICE SHOW PRCS/PARKS FORESTRY - 49965 APL APPLE ITUNES STORE 0.73$ 03/04/2013 65110 REC PROGRAM SUPPLIES MUSIC FOR SPRING ICE SHOW PRCS/PARKS FORESTRY - 49965 APL APPLE ITUNES STORE 11.01$ 03/04/2013 65110 REC PROGRAM SUPPLIES MUSIC FOR SPRING ICE SHOW PRCS/PARKS FORESTRY - 49965 APL APPLE ITUNES STORE 10.02$ 03/04/2013 65110 REC PROGRAM SUPPLIES MUSIC FOR SPRING ICE SHOW PRCS/PARKS FORESTRY - 49965 APL APPLE ITUNES STORE 10.71$ 03/04/2013 65110 REC PROGRAM SUPPLIES MUSIC FOR SPRING ICE SHOW PRCS/PARKS FORESTRY - 49965 APL APPLE ITUNES STORE 10.02$ 03/04/2013 65110 REC PROGRAM SUPPLIES MUSIC FOR SPRING ICE SHOW PRCS/PARKS FORESTRY - 49965 APL APPLE ITUNES STORE 10.32$ 03/04/2013 65110 REC PROGRAM SUPPLIES MUSIC FOR SPRING ICE SHOW PRCS/PARKS FORESTRY - 49965 APL APPLE ITUNES STORE 11.01$ 03/04/2013 65110 REC PROGRAM SUPPLIES MUSIC FOR SPRING ICE SHOW PRCS/PARKS FORESTRY - 49965 DME ACCESS LLC 60.00$ 03/05/2013 62225 BLDG MAINT SVCS BATTERY BACK-UP REPLACEMENT FOR LIFT FOR PEOPLE WITH DISABILITIES PRCS/PARKS FORESTRY - 49965 PRINT PLACE 285.32$ 03/06/2013 62210 PRINTING PRINTING OF CALL-TO-ARTIST POSTCARDS FOR LAKESHORE ARTS FESTIVAL PRCS/PARKS FORESTRY - 49965 APL APPLE ITUNES STORE 11.01$ 03/06/2013 65110 REC PROGRAM SUPPLIES MUSIC FOR SPRING ICE SHOW PRCS/PARKS FORESTRY - 49965 APL APPLE ITUNES STORE 5.16$ 03/06/2013 65110 REC PROGRAM SUPPLIES MUSIC FOR SPRING ICE SHOW PRCS/PARKS FORESTRY - 49965 PRINT PLACE 875.68$ 03/07/2013 62210 PRINTING PRINTING OF CALL-TO-ARTISTS APPLICATIONS FOR ETHNIC ARTS FESTIVAL PRCS/PARKS FORESTRY - 49965 HARBOR FREIGHT TOOLS 1 69.97$ 03/08/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL AIR DRYER FOR AIR COMPRESSOR, GRINDING WHEELS PRCS/PARKS FORESTRY - 49965 ARLINGTON POWER EQUIPM 177.32$ 03/08/2013 65085 MINOR EQUIPMENT AND TOOLS POLE SAWS AND BLADES PRCS/PARKS FORESTRY - 49965 HILTON HOTEL F/D 8.00$ 03/11/2013 62295 TRAINING & TRAVEL MAYOR'S AWARD FOR THE ARTS EVENT PARKING PRCS/PARKS FORESTRY - 49965 ZAPPLICATION 150.00$ 03/11/2013 62490 OTHER PROGRAM COSTS MAILING LIST USE FEE FOR CALL-TO-ARTISTS NOTIFICATIONS PRCS/PARKS FORESTRY - 49965 THE HOME DEPOT 1902 363.96$ 03/11/2013 65110 REC PROGRAM SUPPLIES LIGHTS FOR NOYES GALLERY May 9, 2013 Page 10 of 1664 of 419 Bank of America Credit Card Statement for the Period ending March 31, 2013 REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION PRCS/PARKS FORESTRY - 49965 THE HOME DEPOT 1902 (35.94)$ 03/11/2013 65110 REC PROGRAM SUPPLIES RETURN OF LIGHT FIXTURES PRCS/PARKS FORESTRY - 49965 BRUNSWICK ZONE DEERF 167.72$ 03/12/2013 62507 FIELD TRIPS LANE RENTAL FEE FOR BOWLING PROGRAM PRCS/PARKS FORESTRY - 49965 DOMINICKS STOR00017004 40.59$ 03/12/2013 65110 REC PROGRAM SUPPLIES CRACKERS, POTATOES, VEGETABLES AND MEAT FOR AFTER-SCHOOL COOKING PROGRAM PRCS/PARKS FORESTRY - 49965 PAYPAL AAPRA 150.00$ 03/14/2013 62360 MEMBERSHIP DUES MEMBERSHIP DUES RENEWAL PRCS/PARKS FORESTRY - 49965 PETSMART INC 427 68.09$ 03/14/2013 65110 REC PROGRAM SUPPLIES PET SUPPLIES FOR CLASSROOM PETS. PRCS/PARKS FORESTRY - 49965 OFFICE DEPOT #510 27.90$ 03/15/2013 65095 OFFICE SUPPLIES ENLARGING TOURNAMENT BRACKETS FOR MARCH MADNESS 3 ON 3 BASKETBALL TOURNAMENT PRCS/PARKS FORESTRY - 49965 S&S WORLDWIDE 196.68$ 03/15/2013 65110 REC PROGRAM SUPPLIES BEADS, MARKERS, SAND ART BOTTLES, SAND ART BOARDS, JEWELRY CORD, HAND PUPPETS, SAND FUNNELS FOR CRAFT PROJECTS AT FAMILY CAMP PROGRAM PRCS/PARKS FORESTRY - 49965 PETSMART INC 427 74.64$ 03/15/2013 65110 REC PROGRAM SUPPLIES PET SUPPLIES FOR CLASSROOM PETS. PRCS/PARKS FORESTRY - 49965 NRPA/AMERICA'S BACKYAR 60.00$ 03/18/2013 62360 MEMBERSHIP DUES CERTIFIED PARKS & RECREATION PROFESSIONAL CERTIFICATION RENEWAL FEE PRCS/PARKS FORESTRY - 49965 NRPA/AMERICA'S BACKYAR 713.00$ 03/18/2013 62360 MEMBERSHIP DUES MEMBERSHIP DUES RENEWAL PRCS/PARKS FORESTRY - 49965 BRUNSWICK ZONE DEERF 167.72$ 03/18/2013 62507 FIELD TRIPS LANE RENTAL FEE FOR BOWLING PROGRAM PRCS/PARKS FORESTRY - 49965 FOOD4LESS #0558 20.52$ 03/18/2013 65025 FOOD SNACKS FOR AFTER SCHOOL PROGRAM PRCS/PARKS FORESTRY - 49965 FACTORY CARD OUTLET #3 33.93$ 03/18/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR ISI DISTRICT 8 CHAMPIONSHIPS PRCS/PARKS FORESTRY - 49965 JIMMY JOHNS - 44 - MOT 44.00$ 03/19/2013 65025 FOOD LUNCH FOR REFEREES AND VOLUNTEERS FOR FRIDAY MARCH MADNESS 3 ON 3 BASKETBALL TOURNAMENT PRCS/PARKS FORESTRY - 49965 DOMINICKS STOR00017004 32.01$ 03/19/2013 65110 REC PROGRAM SUPPLIES BROTH, CHICKEN, VEGETABLES FOR AFTER-SCHOOL COOKING PROGRAM PRCS/PARKS FORESTRY - 49965 ARC SERVICES/TRAINING 90.00$ 03/20/2013 62360 MEMBERSHIP DUES AMERICAN RED CROSS FEES FOR PARTICIPANTS IN BABYSITTER TRAINING CLASS. PRCS/PARKS FORESTRY - 49965 PRESS MAINTENANCE 250.00$ 03/21/2013 62235 OFFICE EQUIPMENT MAINT.FOLDING MACHINE MAINTENANCE PRCS/PARKS FORESTRY - 49965 GBV PRINTING SERVICES 263.93$ 03/21/2013 65045 LICENSING/REGULATORY SUPPLIES 2013 BEACH TOKEN SALES FORMS PRCS/PARKS FORESTRY - 49965 SOURCEBOOK PUBLISHING 368.00$ 03/22/2013 62205 ADVERTISING CALL TO ARTISTS ADS FOR LAKESHORE ARTS FESTIVAL PRCS/PARKS FORESTRY - 49965 KROMER CO. LLC 268.75$ 03/22/2013 65110 REC PROGRAM SUPPLIES PARTS FOR KROMER(VALVE KIT) PRCS/PARKS FORESTRY - 49965 DOMINICKS STOR00017004 17.38$ 03/25/2013 65110 REC PROGRAM SUPPLIES MARSHMALLOWS, SYRUP, SPOONS, BOWLS FOR ICE CREAM SOCIAL AT FAMILY CAMP PRCS/PARKS FORESTRY - 49965 THE HOME DEPOT 1902 237.82$ 03/25/2013 65110 REC PROGRAM SUPPLIES NOYES GALLERY LIGHTS AND SUPPLIES FOR SPRING BREAK ARTS CAMP PRCS/PARKS FORESTRY - 49965 STAYWELL - KRAMES 185.41$ 03/27/2013 65110 REC PROGRAM SUPPLIES AMERICAN RED CROSS FIRST AID/CPR/AED PARTICIPANT'S MANUAL FOR CLASSES PRCS/PARKS FORESTRY - 49965 DOMINICKS STOR00017004 32.69$ 03/28/2013 65025 FOOD SNACKS FOR SPRING BREAK CAMP. PRCS/RBT CROWN CNTR - 49952 AMERICAN TIME & SIGNAL 104.85$ 03/01/2013 65110 REC PROGRAM SUPPLIES PROTECTIVE WIRE CAGES FOR CLOCK AND THERMOSTAT IN GYM. PRCS/RBT CROWN CNTR - 49952 EVANSTON IMPRINTABLES 282.50$ 03/04/2013 65110 REC PROGRAM SUPPLIES MIGHTY MITES JERSEYS PRCS/RBT CROWN CNTR - 49952 ENCHANTED CASTLE 206.10$ 03/06/2013 62507 FIELD TRIPS AFTER SCHOOL ADVENTURE PROGRAM FIELD TRIP. PRCS/RBT CROWN CNTR - 49952 THE HOME DEPOT 1902 159.58$ 03/11/2013 65050 BUILDING MAINTENANCE MATERIAL 2 WHEEL DOLLY AND 3 BRUTE WASTE CONTAINERS. PRCS/RBT CROWN CNTR - 49952 WALGREENS #4218 14.99$ 03/11/2013 65110 REC PROGRAM SUPPLIES BATTERIES FOR CORDLESS MIC. PRCS/RBT CROWN CNTR - 49952 S&S WORLDWIDE 158.93$ 03/11/2013 65110 REC PROGRAM SUPPLIES ARTS AND CRAFTS SUPPLIES. PRCS/RBT CROWN CNTR - 49952 CROWN TROPHY 54 129.12$ 03/11/2013 65110 REC PROGRAM SUPPLIES MIGHTY MITES HOCKEY MEDALS PRCS/RBT CROWN CNTR - 49952 CINTAS CORP #769 132.30$ 03/13/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL RENTAL COST FOR CARPETED MATS FOR LOBBY AREA. PRCS/RBT CROWN CNTR - 49952 US TOY CO INC 2 262.79$ 03/14/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR SPRING BREAK CAMP. PRCS/RBT CROWN CNTR - 49952 THE HOME DEPOT 1902 11.65$ 03/15/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PCV PIPE FOR ZAMBONI MACHINE. PRCS/RBT CROWN CNTR - 49952 FACTORY CARD OUTLET #3 320.33$ 03/15/2013 65110 REC PROGRAM SUPPLIES DECORATIONS FOR ISI DISTICT CHAMPIONSHIP EVENT. PRCS/RBT CROWN CNTR - 49952 THE HOME DEPOT 1902 297.40$ 03/15/2013 65110 REC PROGRAM SUPPLIES SUPPLIES TO BUILD JUDGES PLATFORM FOR ISI EVENT. PRCS/RBT CROWN CNTR - 49952 PANINO'S PIZZERIA OR 112.16$ 03/18/2013 65025 FOOD REFRESHMENTS AND SNACKS FOR JUDGES, VOLUNTEERS, AND ISI STAFF FOR ISI SKATING EVENT. PRCS/RBT CROWN CNTR - 49952 DOMINICKS STOR00017004 105.37$ 03/18/2013 65025 FOOD FOOD FOR ISI JUDGES AND VOLUNTEERS PRCS/RBT CROWN CNTR - 49952 THE HOME DEPOT 1902 79.00$ 03/18/2013 65050 BUILDING MAINTENANCE MATERIAL CIRCULAR DRILL SET. PRCS/RBT CROWN CNTR - 49952 THE HOME DEPOT 1902 31.74$ 03/18/2013 65110 REC PROGRAM SUPPLIES SUPPLIES NEEDED TO BUILD PLATFORM FOR ISI SKATING EVENT. PRCS/RBT CROWN CNTR - 49952 THE HOME DEPOT 1902 23.52$ 03/18/2013 65110 REC PROGRAM SUPPLIES SUPPLIES NEEDED TO BUILD PLATFORM FOR ISI SKATING EVENT. PRCS/RBT CROWN CNTR - 49952 DOMINICKS STOR00017004 146.08$ 03/19/2013 65025 FOOD REFRESHMENTS AND SNACKS FOR JUDGES, VOLUNTEERS, AND ISI STAFF FOR ISI SKATING EVENT. PRCS/RBT CROWN CNTR - 49952 PANINO'S PIZZERIA OR 148.02$ 03/19/2013 65025 FOOD REFRESHMENTS AND SNACKS FOR JUDGES, VOLUNTEERS, AND ISI STAFF FOR ISI SKATING EVENT. PRCS/RBT CROWN CNTR - 49952 QUARTET DIGITAL PRINTI 11.32$ 03/19/2013 65110 REC PROGRAM SUPPLIES PRE SCHOOL PICTURE POSTERS. PRCS/RBT CROWN CNTR - 49952 US TOY CO INC 2 127.89$ 03/19/2013 65110 REC PROGRAM SUPPLIES SPRING BREAK CAMP SUPPLIES. PRCS/RBT CROWN CNTR - 49952 US TOY CO INC 2 31.57$ 03/19/2013 65110 REC PROGRAM SUPPLIES SPRING BREAK CAMP SUPPLIES. May 9, 2013 Page 11 of 1665 of 419 Bank of America Credit Card Statement for the Period ending March 31, 2013 REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION PRCS/RBT CROWN CNTR - 49952 DOLRTREE 673 00006734 51.00$ 03/19/2013 65110 REC PROGRAM SUPPLIES SPRING BREAK CAMP SUPPLIES. PRCS/RBT CROWN CNTR - 49952 U-HAUL-EVANSTON #75876 16.36$ 03/20/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PROPANE FOR ICE EDGER. PRCS/RBT CROWN CNTR - 49952 UNIQUE PROD & SERV 116.28$ 03/21/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL VARIOUS PARTS FOR FLOOR SCRUBBER. PRCS/RBT CROWN CNTR - 49952 PLUM CATERING 00 OF 00 514.00$ 03/22/2013 65025 FOOD LUNCH TIME SNACKS FOR PRESCHOOL PROGRAM. PRCS/RBT CROWN CNTR - 49952 PLUM CATERING 00 OF 00 168.40$ 03/22/2013 65025 FOOD LUNCH TIME SNACKS PRESHOOL PROGRAM. PRCS/RBT CROWN CNTR - 49952 KENNY THE KLEENER-SKOK 80.00$ 03/22/2013 65110 REC PROGRAM SUPPLIES COST FOR CLEANING OF CHAMPIONSHIP ICE RINK BANNERS. PRCS/RBT CROWN CNTR - 49952 OFFICE DEPOT #510 29.37$ 03/25/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR FLEA MARKET PRCS/RBT CROWN CNTR - 49952 PETSMART INC 427 32.12$ 03/27/2013 65110 REC PROGRAM SUPPLIES CLASSROOM PET SUPPLIES. PRCS/RBT CROWN CNTR - 49952 LAS PALMAS MEXICAN RES 135.26$ 03/28/2013 62507 FIELD TRIPS SPRING BREAK FIELD TRIP. PRCS/RBT CROWN CNTR - 49952 LAS PALMAS MEXICAN RES 135.26$ 03/28/2013 62507 FIELD TRIPS SPRING BREAK FIELD TRIP. PRCS/RBT CROWN CNTR - 49952 WILMETTE BICYCLE & SPO 355.00$ 03/28/2013 65110 REC PROGRAM SUPPLIES SKATE SHARPENING PRCS/RECREATION - 49946 SIGN MART PLASTICS PLU 63.34$ 03/01/2013 62210 PRINTING VINYL SHEETS TO MAKE SIGNS PRCS/RECREATION - 49946 ARC SERVICES/TRAINING 216.00$ 03/04/2013 62295 TRAINING & TRAVEL CERTIFICATION FEE FOR STAFF TRAINED IN CPR/AED PRCS/RECREATION - 49946 ARC SERVICES/TRAINING 243.00$ 03/04/2013 62295 TRAINING & TRAVEL CERTIFICATION FEE FOR STAFF TRAINED IN CPR/AED PRCS/RECREATION - 49946 ARC SERVICES/TRAINING 81.00$ 03/04/2013 62295 TRAINING & TRAVEL CERTIFICATGION FEE FOR STAFF TRAINED IN CPR/AED PRCS/RECREATION - 49946 ARC SERVICES/TRAINING 243.00$ 03/04/2013 62295 TRAINING & TRAVEL CERTIFICATION FEE FOR STAFF TRAINED IN CPR/AED PRCS/RECREATION - 49946 ARC SERVICES/TRAINING 135.00$ 03/04/2013 62295 TRAINING & TRAVEL CERTIFICATION FEE FOR STAFF TRAINED IN CPR/AED PRCS/RECREATION - 49946 ILIPRA 00 OF 00 579.00$ 03/04/2013 62295 TRAINING & TRAVEL PLAYGROUND INSPECTOR CLASS/TRAINING PRCS/RECREATION - 49946 METROPOLIS PERFORMING 312.00$ 03/04/2013 62507 FIELD TRIPS LEVY SENIOR PROGRAM FIELD TRIP TO SHOW FOR 3/27/13 PRCS/RECREATION - 49946 BRUNSWICK ZONE DEERF 143.76$ 03/04/2013 62507 FIELD TRIPS LANE RENTAL FEE FOR BOWLING PROGRAM PRCS/RECREATION - 49946 EVANSTON SIGNS AND GRA 30.00$ 03/04/2013 65045 LICENSING/REGULATORY SUPPLIES REPLACEMENT SIGN FOR LAKEFRONT BEACH PRCS/RECREATION - 49946 CHICAGO SKY 440.00$ 03/07/2013 62507 FIELD TRIPS FLEETWOOD JOURDAIN SUMMER CAMP FIELD TRIP FOR 6/26/13 PRCS/RECREATION - 49946 RYDIN DECAL- MOTO 672.00$ 03/07/2013 65045 LICENSING/REGULATORY SUPPLIES 2013 DOG BEACH PASSES AND PINS PRCS/RECREATION - 49946 SHELL OIL 574228402QPS 32.51$ 03/08/2013 62295 TRAINING & TRAVEL GAS EXPENSE TRAVELING TO STATE FARMERS' MARKET CONFERENCE MARCH 6-8, 2013 PRCS/RECREATION - 49946 THE STATE HOUSE IN 201.58$ 03/08/2013 62295 TRAINING & TRAVEL HOTEL EXPENSE WHILE AT THE STATE FARMERS' MARKET CONFERENCE MARCH 6-8, 2013 PRCS/RECREATION - 49946 ARC SERVICES/TRAINING 27.00$ 03/08/2013 62295 TRAINING & TRAVEL CERTIFICATION FEE FOR STAFF TRAINED IN CPR/AED PRCS/RECREATION - 49946 THE HOME DEPOT 1902 151.63$ 03/08/2013 65050 BUILDING MAINTENANCE MATERIAL 18V DRILL FOR MINOR CENTER REPAIRS, DOOR STOP, PLASTIC ANCHORS FOR CONCRETE SCREWS PRCS/RECREATION - 49946 SAFETY SUPPLY ILLINOIS 226.17$ 03/08/2013 65090 SAFETY EQUIPMENT GLOVES PRCS/RECREATION - 49946 ML & RJ INC QPS 25.01$ 03/11/2013 62295 TRAINING & TRAVEL GAS EXPENSE TRAVELING FROM STATE FARMERS' MARKET CONFERENCE MARCH 6-8, 2013 PRCS/RECREATION - 49946 CHICAGO WOLVES TIX 429.00$ 03/11/2013 62507 FIELD TRIPS SPECIAL RECREATION PROGRAM FIELD TRIP TO CHGO WOLVES GAMES FOR 3/10/13 PRCS/RECREATION - 49946 THE HOME DEPOT 1902 65.96$ 03/13/2013 65050 BUILDING MAINTENANCE MATERIAL PAINT PRCS/RECREATION - 49946 DOLRTREE 673 00006734 15.00$ 03/13/2013 65110 REC PROGRAM SUPPLIES PHOTO FRAMES FOR HISTORICAL PICTURES PRCS/RECREATION - 49946 THE HOME DEPOT 1902 20.59$ 03/14/2013 65050 BUILDING MAINTENANCE MATERIAL SAND PAPER,DUST MASKS PRCS/RECREATION - 49946 THE HOME DEPOT 1902 2.97$ 03/14/2013 65050 BUILDING MAINTENANCE MATERIAL SAND PAPER PRCS/RECREATION - 49946 THE HOME DEPOT 1902 (2.97)$ 03/14/2013 65050 BUILDING MAINTENANCE MATERIAL SAND PAPER RETURNED PRCS/RECREATION - 49946 THE HOME DEPOT 1902 87.22$ 03/14/2013 65050 BUILDING MAINTENANCE MATERIAL PAINT AND PAINTING SUPPLIES PRCS/RECREATION - 49946 THE HOME DEPOT 1902 93.61$ 03/15/2013 65050 BUILDING MAINTENANCE MATERIAL EPOXY/PAINT PAINTING SUPPLIES PRCS/RECREATION - 49946 THE HOME DEPOT 1902 65.96$ 03/18/2013 65050 BUILDING MAINTENANCE MATERIAL PAINT PRCS/RECREATION - 49946 DOLRTREE 3059 00030593 8.00$ 03/18/2013 62513 COMMUNITY PICNIC-SP EVENTS DECORATIONS FOR COMMUNITY PICNIC PRCS/RECREATION - 49946 JIMMY JOHNS - 44 172.10$ 03/18/2013 65025 FOOD SANDWICHES FOR VOLUNTEERS-REFEREES AT SATURDAY MARCH MADNESS BASKETBALL TOURNAMENTS PRCS/RECREATION - 49946 THE HOME DEPOT 1902 89.97$ 03/18/2013 65085 MINOR EQUIP & TOOLS GRINDING WHEEL PRCS/RECREATION - 49946 THE HOME DEPOT 1902 23.94$ 03/21/2013 65050 BUILDING MAINTENANCE MATERIAL PAINT PRCS/RECREATION - 49946 METROPOLIS PERFORMING 130.00$ 03/21/2013 62507 FIELD TRIPS LEVY SENIOR PROGRAM TO METROPOLIS FOR SHOW ON 3/18 May 9, 2013 Page 12 of 1666 of 419 Bank of America Credit Card Statement for the Period ending March 31, 2013 REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION PRCS/RECREATION - 49946 DOLRTREE 673 00006734 5.00$ 03/21/2013 62513 COMMUNITY PICNIC-SP EVENTS DECORATIONS FOR COMMUNITY PICNIC PRCS/RECREATION - 49946 AG SYSTEMS ND 199.56$ 03/21/2013 65110 REC PROGRAM SUPPLIES SPRAY TIPS FOR KROMER PRCS/RECREATION - 49946 IUBL CONFERENCE WEB 575.00$ 03/22/2013 62295 TRAINING & TRAVEL TRAINING ON ACCESSIBILITY IN PARKS PRCS/RECREATION - 49946 NOR NORTHERN TOOL 99.99$ 03/22/2013 65085 MINOR EQUIP & TOOLS METAL CART FOR FARMERS' MARKET SNAP PROGRAM PRCS/RECREATION - 49946 THE HOME DEPOT 1902 28.95$ 03/25/2013 65050 BUILDING MAINTENANCE MATERIAL PAINT AND KILZ PRIMER PRCS/RECREATION - 49946 DUNKIN #300826 Q35 51.05$ 03/25/2013 56002 WOMEN OUT WALKING DONUTS FOR WOW PROGRAM PRCS/RECREATION - 49946 METROPOLIS PERFORMING 26.00$ 03/25/2013 62507 FIELD TRIPS SENIOR TRIP TO METROPOLIS FOR SHOW PRCS/RECREATION - 49946 DOLRTREE 3059 00030593 51.00$ 03/25/2013 62513 COMMUNITY PICNIC-SP EVENTS DECORATIONS FOR COMMUNITY PICNIC PRCS/RECREATION - 49946 THE HOME DEPOT 1902 9.96$ 03/25/2013 65055 MATERIALS TO MAINTAIN IMPROVEMENTS BATHROOM SIGNAGE PRCS/RECREATION - 49946 US TOY CO INC 2 33.78$ 03/25/2013 65110 REC PROGRAM SUPPLIES REINFORCEMENT TOKENS FOR INCLUSION KIDS PRCS/RECREATION - 49946 EAST BAY SIGN CO INC 756.30$ 03/26/2013 65045 LICENSING/REGULATORY SUPPLIES 2013 BOAT LAUCH AND PARKING PERMITS (DECALS AND HANG TAGS) PRCS/RECREATION - 49946 OFFICE DEPOT #510 37.99$ 03/26/2013 65045 LICENSING/REGULATORY SUPPLIES LABELS FOR BOAT PERMIT ENVELOPES PRCS/RECREATION - 49946 BSN SPORT SUPPLY GROUP 393.56$ 03/27/2013 65110 REC PROGRAM SUPPLIES HOME RUN FENCE PRCS/RECREATION - 49946 GIANT CLEANERS 20.00$ 03/28/2013 65110 REC PROGRAM SUPPLIES ALTERATIONS FOR A WEIGHTED VEST FOR A CHILD IN THE INCLUSION PROGRAM PRCS/RECREATION - 49946 THE HOME DEPOT 1902 63.96$ 03/29/2013 65050 BUILDING MAINTENANCE MATERIAL EPOXY PRCS/YOUTH ENGAGEMENT - 49948 ART.COM/ALLPOSTERS.COM 141.05$ 03/04/2013 62490 OTHER PROGRAM COSTS INSPIRATIONAL MESSAGE POSTERS FOR STREET OUTREACH OUTPOST - MASON PARK OFFICE SITE PRCS/YOUTH ENGAGEMENT - 49948 WING STOP # 376 24.99$ 03/13/2013 65025 FOOD FOOD FOR PROJECT BUTTERFLY PARTICIPANTS PRCS/YOUTH ENGAGEMENT - 49948 SUBWAY 03322401 30.12$ 03/14/2013 65025 FOOD FOOD FOR DOMESTIC VIOLENCE WORKSHOP PRCS/YOUTH ENGAGEMENT - 49948 WING STOP # 376 24.99$ 03/27/2013 65025 FOOD FOOD FOR PROJECT BUTTERFLY PARTICIPANTS PRCS/YOUTH ENGAGEMENT - 49948 MICHAELS #3849 59.89$ 03/27/2013 65110 REC PROGRAM SUPPLIES DECORATIONS FOR WOMEN'S DAY LUNCHEON PRCS/YOUTH ENGAGEMENT - 49948 JEWEL #3487 349.93$ 03/29/2013 65025 FOOD FOOD FOR WOMEN'S DAY LUNCHEON PRCS/YOUTH ENGAGEMENT - 49948 JEWEL #3487 349.93$ 03/29/2013 65025 FOOD FOOD FOR WOMEN'S DAY LUNCHEON PRCS/YOUTH ENGAGEMENT - 49948 MICHAELS #3849 31.95$ 03/29/2013 65110 REC PROGRAM SUPPLIES DECORATIONS FOR WOMEN'S DAY LUNCHEON PUBLIC WORKS - 28823 SWANA 279.00$ 03/06/2013 62360 MEMBERSHIP DUES ANNUAL MEMBERSHIP DUES PUBLIC WORKS - 28823 PARKING TODAY 300.00$ 03/11/2013 62295 TRAINING & TRAVEL PIE CONFERENCE - TRAINING - MICHAEL RIVERA PUBLIC WORKS - 28823 AMERICAN PUBLIC WORKS 30.00$ 03/21/2013 62295 TRAINING & TRAVEL CONFERENCE - CMAP PRESENTATION PUBLIC WORKS - 28823 AMERICAN PUBLIC WORKS 35.00$ 03/21/2013 62295 TRAINING & TRAVEL CONFERENCE - CMAP PRESENTATION (BRIAN FRANK) PUBLIC WORKS - 28823 WW GRAINGER 85.44$ 03/22/2013 65050 BUILDING MAINTENANCE MATERIAL LAMPS FOR SHERMAN (CIRCULAR FOR LOBBIES) PUBLIC WORKS - 28823 WW GRAINGER 1,036.94$ 03/22/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MISC. PARTS AND SUPPLIES FOR PARKING OPERATIONS, METER BATTERIES, LAMPS FOR LOTS, TOOLS PUBLIC WORKS - 28823 NIU OUTREACH 69.00$ 03/25/2013 62295 TRAINING & TRAVEL WOMEN'S LEGACY CONFERENCE PUBLIC WORKS - 28823 WW GRAINGER 58.80$ 03/25/2013 65050 BUILDING MAINTENANCE MATERIAL LAMPS FOR CHURCH STREET PUBLIC WORKS - 28823 FOUR PNTS BY SHERATON-26.00$ 03/25/2013 62295 TRAINING & TRAVEL PARKING PUBLIC WORKS/ADMIN - 50485 AMERICAN PUBLIC WORKS 500.00$ 03/04/2013 62295 TRAINING & TRAVEL PROFESSIONAL TRAINING - ENGINEERING PUBLIC WORKS/ADMIN - 50485 AMERICAN PUBLIC WORKS 450.00$ 03/04/2013 62295 TRAINING & TRAVEL APWA - SNOW CONFERENCE REGSITRATION PUBLIC WORKS/ADMIN - 50485 METRA OGIVIE QPS 8.50$ 03/11/2013 62295 TRAINING & TRAVEL METRA TICKET ON 3/8/13, PIROOZ AND DAHAL PUBLIC WORKS/ADMIN - 50485 AMERICAN PUBLIC WORKS 57.00$ 03/15/2013 62210 PRINTING APWA POSTER PUBLIC WORKS/ADMIN - 50485 THE STAMP MAKER 39.65$ 03/19/2013 62360 MEMBERSHIP DUES ENGINEER SEAL ILLINOIS - PIROOZ PUBLIC WORKS/ADMIN - 50485 THE HOME DEPOT 1902 29.84$ 03/20/2013 65085 MINOR EQUIP & TOOLS TOOLS PUBLIC WORKS/ADMIN - 50485 MENARDS MORTON GROVE 53.74$ 03/20/2013 65085 MINOR EQUIP & TOOLS TOOLS PUBLIC WORKS/ADMIN - 50485 SETON IDENTIFICATION P 61.25$ 03/21/2013 65040 JANITORIAL SUPPLIES SETON - "NO SMOKING" POSTERS PUBLIC WORKS/ADMIN - 50485 LAPORT INC 522.22$ 03/22/2013 65040 JANITORIAL SUPPLIES CLEANING SUPPLIES FOR SERVICE CENTER PUBLIC WORKS/ADMIN - 50485 U OF IL ONLINE PAYMENT 120.00$ 03/25/2013 62295 TRAINING & TRAVEL U OF I - PESTICIDE LICENSE TRAINING PUBLIC WORKS/ADMIN - 50485 AMERICAN PUBLIC WORKS (400.00)$ 03/28/2013 62295 TRAINING & TRAVEL APWA SNOW CONFERENCE REFUND PUBLIC WORKS/ADMIN - 50485 THE HOME DEPOT 1902 202.57$ 03/28/2013 65085 MINOR EQUIP & TOOLS SURVEY SUPPLIES PUBLIC WORKS/ADMIN - 50485 THE FIRKIN 55.28$ 03/29/2013 65025 FOOD FIRKIN - AVL PROJECT RESEARCH PUBLIC WORKS/ADMIN - 50485 W.A. CHARNSTROM 296.29$ 03/29/2013 65095 OFFICE SUPPLIES MAIL SORTER - ENGINEERING PUBLIC WORKS/FLEET - 49947 AMERICAN PUBLIC WORKS 500.00$ 03/04/2013 62295 TRAINING & TRAVEL TRAINING CLASS PUBLIC WORKS/FLEET - 49947 ONLINE LABELS 27.90$ 03/04/2013 65060 MATERIALS TO MAINTAIN AUTOS AGGRESSIVE WHITE LABLES PUBLIC WORKS/FLEET - 49947 LEMOI ACE HARDWARE 57.50$ 03/05/2013 65085 MINOR EQUIP & TOOLS MINERAL SPIRITS - PARTS CLEANER PUBLIC WORKS/FLEET - 49947 EPCO PAINT STORE 1252 76.74$ 03/05/2013 65085 MINOR EQUIP & TOOLS MINERAL SPIRITS - PARTS CLEANER May 9, 2013 Page 13 of 1667 of 419 Bank of America Credit Card Statement for the Period ending March 31, 2013 REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION PUBLIC WORKS/FLEET - 49947 LINDSTROM WHEEL HORSE 39.85$ 03/06/2013 65060 MATERIALS TO MAINTAIN AUTOS PARTS FOR COMPRESSOR PUBLIC WORKS/FLEET - 49947 WEBSITE TIRE SALES 77.96$ 03/07/2013 65060 MATERIALS TO MAINTAIN AUTOS TIRES FOR 603/604 PUBLIC WORKS/FLEET - 49947 ZORO TOOLS INC 86.29$ 03/08/2013 65035 PETROLEUM PRODUCTS SYNTHETIC GREASE PUBLIC WORKS/FLEET - 49947 AMAZON MKTPLACE PMTS 198.99$ 03/08/2013 65085 MINOR EQUIP & TOOLS LAPTOP CART FOR SHOP FLOOR PUBLIC WORKS/FLEET - 49947 LEMOI ACE HARDWARE 6.24$ 03/11/2013 65060 MATERIALS TO MAINTAIN AUTOS NUTS/BOLTS FOR EQUIPMENT PUBLIC WORKS/FLEET - 49947 WW GRAINGER 23.36$ 03/12/2013 65060 MATERIALS TO MAINTAIN AUTOS RIVETS FOR EQUIPMENT PUBLIC WORKS/FLEET - 49947 WW GRAINGER 10.28$ 03/12/2013 65060 MATERIALS TO MAINTAIN AUTOS RIVETS FOR EQUIPEMENT PUBLIC WORKS/FLEET - 49947 BEE LINE COMPANY 696.83$ 03/14/2013 65050 BUILDING MAINTENANCE MATERIAL SHOP TOOL PUBLIC WORKS/FLEET - 49947 KEN JONES TIRES 289.17$ 03/14/2013 65060 MATERIALS TO MAINTAIN AUTOS TIRES FOR NEW KUBOTA #608 PUBLIC WORKS/FLEET - 49947 WW GRAINGER 12.36$ 03/14/2013 65060 MATERIALS TO MAINTAIN AUTOS WELDING HELMET LENSES PUBLIC WORKS/FLEET - 49947 GLOVEAMERICA.COM 183.10$ 03/14/2013 65090 SAFETY EQUIPMENT NITRILE RUBBER GLOVES FOR MECHANICS PUBLIC WORKS/FLEET - 49947 LINDSTROM WHEEL HORSE 14.99$ 03/15/2013 65060 MATERIALS TO MAINTAIN AUTOS PARTS FOR COMPRESSOR PUBLIC WORKS/FLEET - 49947 LEMOI ACE HARDWARE 57.24$ 03/15/2013 65085 MINOR EQUIP & TOOLS MISC SHOP SUPPLIES PUBLIC WORKS/FLEET - 49947 SOI SBS ROCHESTER HILL 326.00$ 03/18/2013 65050 BUILDING MAINTENANCE MATERIAL SOFTWARE UPDATE FORD PUBLIC WORKS/FLEET - 49947 USPS 16262202033308925 28.72$ 03/22/2013 62315 POSTAGE POSTAGE PUBLIC WORKS/FLEET - 49947 ZORO TOOLS INC (6.39)$ 03/25/2013 65035 PETROLEUM PRODUCTS SYNTHETIC GREASE PUBLIC WORKS/FLEET - 49947 IL SECRETARY OF STATE 112.31$ 03/28/2013 65045 LICENSING/REGULATORY SUPPLIES NEW PLATE FOR #444, REPLACEMENT PLATE FOR #612 PUBLIC WORKS/ST&SANITATION - 49962 THE HOME DEPOT 1902 34.97$ 03/04/2013 65055 MATERIALS TO MAINTAIN IMPROVEMENTS OUTSIDE EXTENSION CORD FOR ASPHALT HOT BOX PUBLIC WORKS/ST&SANITATION - 49962 RUSSO HARDWARE, INC 152.04$ 03/04/2013 65085 MINOR EQUIP & TOOLS PARTS FOR BRINE TANK ON TRUCK 645 PUBLIC WORKS/ST&SANITATION - 49962 CITY WELDING SALES & S 331.30$ 03/12/2013 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PROPANE GAS FOR ASPHALT HOT BOXES PUBLIC WORKS/ST&SANITATION - 49962 MEYER LABORATORY 90.84$ 03/21/2013 65055 MATERIALS TO MAINTAIN IMPROVEMENTS DEGREASEER FOR ASPHALT CREW PUBLIC WORKS/ST&SANITATION - 49962 OFFICE DEPOT #510 56.97$ 03/22/2013 65095 OFFICE SUPPLIES CARTRIDGE FOR FAX MACHINE PUBLIC WORKS/ST&SANITATION - 49962 GEMPLER 1019420392 542.45$ 03/25/2013 65005 LANDSCAPE MATERIALS SPRAY TANKS FOR WEEDS PARKING LOT MAINTENANCE PUBLIC WORKS/ST&SANITATION - 49962 TRAFFIC CONTROL AND PR 792.00$ 03/25/2013 65115 TRAFFIC CONTROL SUPPLIES 311 STICKERS FOR SNOW ROUTE SIGNS PUBLIC WORKS/ST&SANITATION - 49962 THE HOME DEPOT 1902 185.76$ 03/25/2013 65115 TRAFFIC CONTROL SUPPLIES SMALL TOOLS FOR TRAFFIC CREWS PUBLIC WORKS/ST&SANITATION - 49962 THE HOME DEPOT 1902 12.26$ 03/28/2013 65115 TRAFFIC CONTROL SUPPLIES PARTS TO REPAIR SIGNS PUBLIC WORKS/ST&SANITATION - 49962 HARBOR FREIGHT TOOLS 1 199.96$ 03/29/2013 65055 MATERIALS TO MAINTAIN IMPROVEMENTS DOLLIES TO MOVE EQUIPMENT IN STREETS BAYS PUBLIC WORKS/ST&SANITATION - 49962 FASTENAL COMPANY01 104.99$ 03/29/2013 65115 TRAFFIC CONTROL SUPPLIES TOOLS FOR TRAFFIC CREWS PUBLIC WORKS/TRANS - 49959 TRAFFIC CONTROL AND PR 267.20$ 03/06/2013 65115 TRAFFIC CONTROL SUPPLIES FOLDING "NO LEFT TURN" SIGNS PUBLIC WORKS/TRANS - 49959 WW GRAINGER 926.64$ 03/07/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL METAL HALIDE STREET LIGHT BULB PUBLIC WORKS/TRANS - 49959 AMAZON MKTPLACE PMTS 31.94$ 03/15/2013 62235 OFFICE EQUIPMENT MAINT.OFFICE SUPPLIES - LAPTOP BATTERY PUBLIC WORKS/TRANS - 49959 OFFICE DEPOT #510 28.77$ 03/21/2013 62235 OFFICE EQUIPMENT MAINT.OFFICE SUPPLIES PUBLIC WORKS/TRANS - 49959 GRAYBAR ELECTRIC COMPA 692.96$ 03/25/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL UNDERGROUND STREET LIGHT CABLE PUBLIC WORKS/TRANS - 49959 TRAFFIC CONTROL AND PR 1,335.00$ 03/25/2013 65115 TRAFFIC CONTROL SUPPLIES FOLDING "STOP" SIGNS PUBLIC WORKS/TRANS - 49959 3MSTPAU SS03578 CC PUR 309.84$ 03/26/2013 65085 MINOR EQUIP & TOOLS PLASTIC SIGN MOUNTING WASHERS UTILITIES/ADMIN - 49958 CDS OFFICE TECHNOLOGIE 700.00$ 03/04/2013 65555 PERSONAL COMPUTER EQ EXTENDED WARRANTY SERVICE AGREEMENT FOR THE FIELD LAPTOP COMPUTERS. UTILITIES/ADMIN - 49958 EVANSTON BLUE PRINT 175.60$ 03/11/2013 62210 PRINTING PRINTING OF THE UTILITIES DEPARTMENT'S ANNUAL REPORT. UTILITIES/ADMIN - 49958 AAAMAZINGLIMOUSINE 20.00$ 03/11/2013 62295 TRAINING & TRAVEL TRANSPORTATION FROM AIRPORT TO HOTEL FOR THE UTILITY MANAGEMENT CONFERENCE IN PHOENIX, AZ. UTILITIES/ADMIN - 49958 UNITED 01626059985174 25.00$ 03/12/2013 62295 TRAINING & TRAVEL BAGGAGE CHECK FEE FOR PHOENIX TRIP. UTILITIES/ADMIN - 49958 AAAMAZINGLIMOUSINE 20.00$ 03/14/2013 62295 TRAINING & TRAVEL TRANSPORTATION TO AIRPORT FROM HOTEL FOR THE UTILITY MANAGEMENT CONFERENCE IN PHOENIX, AZ. UTILITIES/ADMIN - 49958 UNITED 01626061701891 25.00$ 03/15/2013 62295 TRAINING & TRAVEL BAGGAE CHECK FEE FOR PHOENIX TRIP. UTILITIES/ADMIN - 49958 RENAISSANCE HOTELS PHO 693.54$ 03/15/2013 62295 TRAINING & TRAVEL HOTEL ROOM FOR THE UTILITY MANAGEMENT CONFERENCE IN PHOENIX, AZ. May 9, 2013 Page 14 of 1668 of 419 Bank of America Credit Card Statement for the Period ending March 31, 2013 REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION UTILITIES/ADMIN - 49958 SPRNGFIELD HOLIDAY INN 114.24$ 03/19/2013 62295 TRAINING & TRAVEL HOTEL ROOM ON 3/17/13 FOR ISAWWA WATERCON2013 IN SPRINGFIELD, IL. UTILITIES/ADMIN - 49958 SPRNGFIELD HOLIDAY INN 228.48$ 03/21/2013 62295 TRAINING & TRAVEL HOTEL ROOM FOR 3/18/13 AND 3/19/13 FOR ISAWWA WATERCON2013 IN SPRINGFIELD, IL. UTILITIES/ADMIN - 49958 SPRNGFIELD HOLIDAY INN 228.48$ 03/21/2013 62295 TRAINING & TRAVEL HOTEL ROOM FOR THE ISAWWA WATERCON2013 IN SPRINGFIELD, ILLINOIS. UTILITIES/DIST - 49955 M + M RADIO LAB 165.00$ 03/13/2013 62245 OTHER EQ MAINT LINE TRACER REPAIR. UTILITIES/DIST - 49955 MCMASTER-CARR 617.10$ 03/15/2013 65055 MATERIALS TO MAINTAIN IMPROVEMENTS STAINLESS STEEL THREADED ROD. UTILITIES/DIST - 49955 MID AMERCIAN WATER 1,028.00$ 03/18/2013 65055 MATERIALS TO MAINTAIN IMPROVEMENTS 1.25"X1.5" LEAD PACKS. UTILITIES/DIST - 49955 MID AMERCIAN WATER 86.00$ 03/18/2013 65055 MATERIALS TO MAINTAIN IMPROVEMENTS 3/4"X1" IRON PIPE PACKS. UTILITIES/DIST - 49955 SPRNGFIELD HOLIDAY INN 114.24$ 03/21/2013 62295 TRAINING & TRAVEL HOTEL ROOM FOR ISAWWA WATERCON2013 IN SPRINGFIELD, ILLINOIS FOR DISTRIBUTION & SEWER CHIEF. UTILITIES/DIST - 49955 SPRNGFIELD HOLIDAY INN 114.24$ 03/21/2013 62295 TRAINING & TRAVEL HOTEL ROOM FOR ISAWWA WATERCON2013 IN SPRINGFIELD, ILLINOIS FOR DISTRIBUTION SUPERVISOR. UTILITIES/DIST - 49955 SPRNGFIELD HOLIDAY INN 114.24$ 03/21/2013 62295 TRAINING & TRAVEL HOTEL ROOM FOR ISAWWA WATERCON2013 IN SPRINGFIELD, ILLINOIS FOR DISTRIBUTION CREW LEADER. UTILITIES/DIST - 49955 SPRNGFIELD HOLIDAY INN 114.24$ 03/21/2013 62295 TRAINING & TRAVEL HOTEL ROOM FOR ISAWWA WATERCON2013 IN SPRINGFIELD, ILLINOIS FOR PUMPING WATER/SEWER MECHANIC. UTILITIES/DIST - 49955 SHELL OIL 574408056QPS 50.00$ 03/22/2013 62295 TRAINING & TRAVEL GAS FOR RETURN TRIP FROM ISAWWA WATERCON2013 IN SPRINGFIELD, ILLINOIS. UTILITIES/DIST - 49955 LEMOI ACE HARDWARE 11.50$ 03/26/2013 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIES. UTILITIES/FILTRATION - 49951 FASTENAL COMPANY01 80.28$ 03/04/2013 65085 MINOR EQUIP & TOOLS MILWAUKEE CORDLESS LED WORKLIGHT. UTILITIES/FILTRATION - 49951 ENVIRONMENT DYNAMICS G 101.20$ 03/13/2013 65050 BUILDING MAINTENANCE MATERIAL CARBON MEDIA ELECTROSTATIC AIR FILTERS FOR THE CONTROL ROOM. UTILITIES/FILTRATION - 49951 FASTENAL COMPANY01 30.78$ 03/13/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STAINLESS STEEL SCREWS. UTILITIES/FILTRATION - 49951 WW GRAINGER 316.44$ 03/13/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL HVAC FILTERS, AND FLUORESCENT LAMPS. UTILITIES/FILTRATION - 49951 FASTENAL COMPANY01 309.51$ 03/13/2013 65085 MINOR EQUIP & TOOLS FILES, PVC SAWS, HAND TAPS, SPRAY PAINT, ADJ WRENCH, AND ASSORTED STAINLESS STEEL SCREWS. UTILITIES/FILTRATION - 49951 FASTENAL COMPANY01 (49.93)$ 03/13/2013 65085 MINOR EQUIP & TOOLS CREDIT FOR ITEM CHARGED AT INCORRECT RATE IN ERROR ON LAST MONTH'S STATEMENT. UTILITIES/FILTRATION - 49951 SMITH ECOLOGICAL SYSTE 163.49$ 03/15/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CHLORINE MAINTENANCE PARTS: EXCHANGED 4-FT CONNECTORS FOR 6-FT CONNECTORS UTILITIES/FILTRATION - 49951 FASTENAL COMPANY01 41.30$ 03/15/2013 65085 MINOR EQUIP & TOOLS KLEIN LINESMAN PLIERS. UTILITIES/FILTRATION - 49951 ILLINOIS SECTION AWWA 75.00$ 03/18/2013 62295 TRAINING & TRAVEL ISAWWA - T-CON SEMINAR FOR THE WATER PLANT OPERATOR. UTILITIES/FILTRATION - 49951 ILLINOIS SECTION AWWA 300.00$ 03/18/2013 62295 TRAINING & TRAVEL REGISTRATION FOR ISAWWA WATERCON2013 FOR THE WATER/SEWER MECHANIC. UTILITIES/FILTRATION - 49951 CHICAGO BATTERY 90.42$ 03/18/2013 65085 MINOR EQUIP & TOOLS CLARK FORKLIFT BATTERY. UTILITIES/FILTRATION - 49951 WW GRAINGER 205.45$ 03/19/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LAMP BALLASTS, WIRE CONNECTORS, TEST LEADS, DUCT TAPE, DOUBLE STICK TAPE, ERASE PADS, AND SCOUR PADS. UTILITIES/FILTRATION - 49951 NEWARK US 00000109 128.85$ 03/20/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SPOOL OF 18 GAUGE WIRE, 7-PC MINI SCREWDRIVER SET, AND PUNCHLOCK TOOLS (2). UTILITIES/FILTRATION - 49951 WW GRAINGER 225.91$ 03/20/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL POSTER HAZ-COM, CHAIR FLOOR MAT, PAINTERS TAPE, AND FLUORESCENT LAMPS. UTILITIES/FILTRATION - 49951 WW GRAINGER 13.38$ 03/20/2013 65085 MINOR EQUIP & TOOLS 2-SCREWDRIVERS. UTILITIES/FILTRATION - 49951 FULLIFE SAFETY 394.10$ 03/22/2013 62245 OTHER EQ MAINT TETRA GAS MONITOR PUMP REPAIR, CERTIFICATION AND CALIBRATION FOR BOTH UNITS. UTILITIES/FILTRATION - 49951 SPRNGFIELD HOLIDAY INN 228.48$ 03/22/2013 62295 TRAINING & TRAVEL HOTEL ROOM FOR ISAWWA WATERCON2013 IN SPRINGFIELD, ILLINOIS. UTILITIES/FILTRATION - 49951 CHICAGO BATTERY (7.47)$ 03/22/2013 65085 MINOR EQUIP & TOOLS CREDIT FOR TAX CHARGED IN ERROR ON LAST MONTH'S STATEMENT. UTILITIES/FILTRATION - 49951 FULLIFE SAFETY 235.00$ 03/22/2013 65090 SAFETY EQUIPMENT NITRILE GLOVES (8-BXS), AND A FALL/RETRIENVAL HARNESS. UTILITIES/FILTRATION - 49951 FULLIFE SAFETY 734.75$ 03/22/2013 65090 SAFETY EQUIPMENT FALL/RETRIEVAL FULL BODY HARNESSES (5) WITH BACK D-RING, AND 3-BOXES NITRILE GLOVES. UTILITIES/FILTRATION - 49951 WW GRAINGER 21.86$ 03/26/2013 65085 MINOR EQUIP & TOOLS HAND TAP SET 1/4-28 FINE THREAD. UTILITIES/FILTRATION - 49951 TEST GAUGE & BACKFLOW 117.50$ 03/27/2013 62245 OTHER EQ MAINT CALIBRATION AND RECERTIFICATION, RPZ BACKFLOW TESTER. UTILITIES/FILTRATION - 49951 NORTH SHORE UNIFORM IN 192.50$ 03/28/2013 65020 CLOTHING 4 WORKSHIRTS AND 1 JACKET FOR FILTRATION DIVISION SUPERVISOR. UTILITIES/FILTRATION - 49951 NAPA AUTO PART 0028039 41.88$ 03/28/2013 65035 PETROLEUM PRODUCTS 5 QTS OF MOTOR OIL FOR THE LAWN EQUIPMENT. UTILITIES/FILTRATION - 49951 FILTERS FAST 28.93$ 03/28/2013 65040 JANITORIAL SUPPLIES VACUUM CLEANER BAGS AND LINT FILTER TRAP. UTILITIES/FILTRATION - 49951 FISHER SCI HUS 216.84$ 03/29/2013 65075 MEDICAL & LAB SUPPLIES S. AUREUS NEGATIVE BIOLOGICAL CONTROL USED IN QC. UTILITIES/FILTRATION - 49951 CROSSBOW INDUSTRIAL WA 107.12$ 03/29/2013 65075 MEDICAL & LAB SUPPLIES DI TANK. UTILITIES/FILTRATION - 49951 CROSSBOW INDUSTRIAL WA 133.09$ 03/29/2013 65075 MEDICAL & LAB SUPPLIES DI TANK AND FILTERS. May 9, 2013 Page 15 of 1669 of 419 Bank of America Credit Card Statement for the Period ending March 31, 2013 REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION UTILITIES/PUMPING - 49964 ASI 405.21$ 03/01/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL A VALVES SELECTOR SWITCHES. UTILITIES/PUMPING - 49964 GFS MKTPLC #1915 134.46$ 03/08/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL VINEGAR FOR CHLORINE ANALYZERS. UTILITIES/PUMPING - 49964 WW GRAINGER 27.58$ 03/08/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WIREMOLD FOR DOOR ALARMS. UTILITIES/PUMPING - 49964 WW GRAINGER 257.61$ 03/08/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WIREMOLD, EARPLUGS. UTILITIES/PUMPING - 49964 WAREHOUSE DIRECT (59.40)$ 03/08/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CREDIT FOR TAX CHARGED IN ERROR ON LAST STATMENT. UTILITIES/PUMPING - 49964 SIERRA INSTRUMENTS INC 1,050.00$ 03/11/2013 62245 OTHER EQ MAINT LOW PRESSURE GAS METER REPAIR. UTILITIES/PUMPING - 49964 ILLINOIS SECTION AWWA 90.00$ 03/11/2013 62295 TRAINING & TRAVEL REGISTRATION FOR: IN THE PLANT TRAINING AND MIXING & IMPROVING WATER QUALITY IN TANKS SEMINARS FOR THE WATER PLANT OPERATOR. UTILITIES/PUMPING - 49964 WW GRAINGER 944.57$ 03/12/2013 65050 BUILDING MAINTENANCE MATERIAL MOP SINK, AND EMERGENCY LIGHTS. UTILITIES/PUMPING - 49964 1000BULBS.COM 125.09$ 03/14/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BULBS FOR EXTERIOR LIGHTS AROUND THE WATER FACILITY. UTILITIES/PUMPING - 49964 PRECISION DIGITAL CORP 346.70$ 03/15/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LOW PRESSURE GAS TOTALIZER. UTILITIES/PUMPING - 49964 ABLE ENGRAVERS INC 50.85$ 03/15/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL REPLACEMENT BACKING PADS FOR THE ENGRAVER. UTILITIES/PUMPING - 49964 WW GRAINGER 488.97$ 03/15/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MATERIALS FOR THE MCCORMICK METER VAULT UPGRADE, AND LIGHT BULBS FOR THE SERVICE BUILDING. UTILITIES/PUMPING - 49964 MID AMERCIAN WATER 378.00$ 03/18/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FLANGE KITS FOR #2 HIGH LIFT PUMP. UTILITIES/PUMPING - 49964 LOWES #01748 596.37$ 03/18/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MISCELLANEOUS PARTS AND SUPPLIES. UTILITIES/PUMPING - 49964 ASI 262.12$ 03/19/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CONTACT BLOCKS. UTILITIES/PUMPING - 49964 USBREAKER COM 86.25$ 03/20/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CIRCUIT BREAKERS FOR THE UTILITIES DEPARTMENT WASHER AND DRYER. UTILITIES/PUMPING - 49964 ILLINOIS SECTION AWWA 300.00$ 03/20/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL REGISTRATION FOR ISAWWA WATERCON2013 FOR THE WATER/SEWER MECHANIC. UTILITIES/PUMPING - 49964 NORIA CORPORATION 262.95$ 03/21/2013 65035 PETROLEUM PRODUCTS LUBRICATION BOOKS. UTILITIES/PUMPING - 49964 PRECISION DIGITAL CORP 55.63$ 03/22/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GAUGE PROGRAMMING ADAPTER. UTILITIES/PUMPING - 49964 WW GRAINGER 235.39$ 03/25/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL KNEE PADS, AND VACUUM BREAKS. UTILITIES/PUMPING - 49964 WW GRAINGER 261.23$ 03/25/2013 65090 SAFETY EQUIPMENT EYE WASH STATION. UTILITIES/PUMPING - 49964 WWW.NEWEGG.COM 90.30$ 03/26/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CASE FOR THE NEW SCADA COMPUTER. UTILITIES/PUMPING - 49964 PMP BUILDING PRODUCTS 441.71$ 03/27/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ROOFING PANELS FOR THE SWITCHGEAR SUB-ROOF. UTILITIES/PUMPING - 49964 1000BULBS.COM 192.76$ 03/27/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL REPLACEMENT LAMPS FOR THE PUMPING DIVISION CHIEF'S OFFICE. UTILITIES/PUMPING - 49964 PROTELECOM PENFOLD 239.31$ 03/27/2013 65702 WATER GENERAL PLANT SECURITY CAMERA HOUSING. UTILITIES/PUMPING - 49964 LOWES #01748 40.64$ 03/28/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CAULK AND SCREWS FOR THE SWITCHGEAR SUB-ROOF. UTILITIES/PUMPING - 49964 AUTOMATIONDIRECT COM I 367.75$ 03/29/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FUSES TERMINAL STRIPS. UTILITIES/PUMPING - 49964 AUTOMATIONDIRECT COM I 127.50$ 03/29/2013 65702 WATER GENERAL PLANT SECURITY CAMERA ENCLOSURE. UTILITIES/SEWER - 49944 PLI BRIZ SOFTWARE 19.95$ 03/04/2013 62245 OTHER EQ MAINT SOFTWARE FOR THE SEWER CAMERA IN VEHICLE #910. UTILITIES/SEWER - 49944 INTERNATIONAL TRANSACTION 0.16$ 03/04/2013 62245 OTHER EQ MAINT INTERNATIONAL TRANSACTION FEE FOR THE SOFTWARE FOR THE SEWER CAMERA VEHICLE. UTILITIES/SEWER - 49944 THE HOME DEPOT 1902 163.82$ 03/14/2013 65085 MINOR EQUIP & TOOLS TAPE MEASURES AND SPOT LIGHTS. UTILITIES/SEWER - 49944 EJ EQUIPMENT, INC.445.14$ 03/18/2013 62245 OTHER EQ MAINT SECURITY CAMERA PARTS FOR VEHICLE #910. UTILITIES/SEWER - 49944 THE HOME DEPOT 1902 976.70$ 03/21/2013 62235 OFFICE EQUIPMENT MAINT.WASHER AND DRYER FOR THE UTILITIES DEPARTMENT. UTILITIES/SEWER - 49944 NORTH SHORE UNIFORM IN 241.40$ 03/25/2013 65020 CLOTHING CITY UNIFORMS FOR THE SEWER DIVISION CHIEF. UTILITIES/SEWER - 49944 U TECH ENVIRONMENTAL M 411.16$ 03/25/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ROOT CUTTER BLADES. UTILITIES/SEWER - 49944 AMAZON MKTPLACE PMTS 32.84$ 03/26/2013 65085 MINOR EQUIP & TOOLS 3/4" WRENCHES. MARCH STATEMENT TOTAL 123,085.43$ May 9, 2013 Page 16 of 1670 of 419 For City Council meeting of May 13, 2013 Item A3.1 Business of the City by Motion: Root Treatment for Sewer Mains For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Utilities Director Lara Biggs, Superintendent – Construction & Field Services Subject: 2013 Root Treatment of Sewer Mains (Bid No. 13-23) Date: April 22, 2013 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract for the 2013 Root Treatment of Sewer Mains (Bid No. 13-23) with Municipal Sales (P.O. Box 4743, Queensbury, NY) in the amount of $44,018.95. Funding Source: Funding for this work will be from the Sewer Fund, Account 7400.62461, which has an allocation of $215,000 for this type of sewer rehabilitation work. Summary: This contract includes the application of foaming herbicide to prevent the growth of tree roots into the sewers to approximately 40,000 feet of storm sewer and combined sewer mains. Sewer mains needing root treatment are identified through other operations and maintenance activities. Those sewers needing root treatment are then treated on a 3- year cycle to inhibit root intrusion. A location map indicating where the work will take place is attached for your reference. The sewer rehabilitation work is to be completed by July 31, 2013. Bids for the subject project were opened and publicly read on Tuesday, April 2, 2013. Three contractors submitted bids for this project. Memorandum 71 of 419 Contractor Information: Contractor Address Duke’s Root Control, Inc. 1020 Hiawatha Blvd. W., Syracuse, NY Municipal Sales Inc. P.O. Box 4743, Queensbury, NY National Power Rodding Corporation 2500 W. Arthington Street, Chicago, IL The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar days following the bid opening, or until May 25, 2013. The bids were reviewed by Lara Biggs, Superintendent – Construction & Field Services. Attached is a bid tabulation showing the bids received. Contractor Bid Price Municipal Sales, Inc. $44,018.95 Duke’s Root Control, Inc. $45,116.03 National Power Rodding Corporation $49,059.09 Municipal Sales successfully completed the City’s last root treatment project in 2010. Attached is a memorandum reviewing the M/W/EBE compliance for this project. Attachments: 2013 Root Treatment Location Map Bid Tabulation for Bid 13-23, 2013 Root Treatment M/W/EBE Compliance Review Memo 72 of 419 73 of 419 74 of 419 Bid No. 13-23, 2013 Root Treatment of Sewer Mains, M/W/EBE Waiver, Municipal Sales, 5-9-13. To: David Stoneback, Utilities Director From: Joseph McRae, Deputy City Manager Subject: Bid No. 13-23, 2013 Root Treatment of Sewer Mains Date: May 9, 2013 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However, Bid No. 13-23, 2013 Root Treatment of Sewer Mains precludes subcontracting opportunities. Therefore, a waiver is granted. Cc: Martin Lyons, Assistant City Manager/CFO Louis Gergits, Finance Manager Memorandum 75 of 419 For City Council meeting of May 13, 2013 Item A3.2 Business of the City by Motion: Water Plant Pump Control Valves For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Utilities Director Lara Biggs, Superintendent – Construction & Field Services Subject: Pump Control Valves (Bid No. 13-28) Date: April 26, 2013 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract for the purchase of Pump Control Valves (Bid No. 13-28) with Swanson Flo (151 Cheshire Lane, Plymouth, MN) in the amount of $43,046.00. Funding Source: Funding for this work will be from the Water Fund, Account 7130.65702, which has an allocation of $152,500 for capital outlay projects. Summary: This contract includes the purchase of two 16” diameter control valves to be installed on the discharge lines of the backwash pumping system. Backwashing is the process of cleaning a filter. This process is most efficient when the backwash pumps start against a closed valve that is gradually opened. Doing so reduces starting stress and power demand on the pump motors, and allows a controlled increase in backwash water flow. Proper control of backwash flow prevents filter media loss, reduces wear and tear on the equipment, and ensures high finished water quality. The existing system does not currently have control valves. This contract is for the valve purchase only – installation will be completed by in-house staff. Bids for the subject project were opened and publicly read on Tuesday, April 16, 2013. One contractor submitted a bid for this project. Memorandum 76 of 419 Contractor Information: Contractor Address Swanson Flo 1020 Hiawatha Blvd. W., Syracuse, NY The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar days following the bid opening, or until June 8, 2013. The bids were reviewed by Lara Biggs, Superintendent – Construction & Field Services. Below is a bid tabulation showing the bid received. Item Quantity Unit Price Extended Price Pump Control Valve, 16” Dia 2 EA $21,253.00 $43,046.00 The Utilities Department has used other valves from this manufacturer and found them to be very good. Staff checked the references for the vendor and found them also to be good. Attached is a memorandum reviewing the M/W/EBE compliance for this project. Attachments: M/W/EBE Compliance Review Memo 77 of 419 Bid No. 13-28, Pump Control Valves, M/W/EBE Waiver, Swanson Flo, 5-9-13 To: David Stoneback, Utilities Director From: Joseph McRae, Deputy City Manager Subject: Bid No. 13-28, Pump Control Valves Date: May 9, 2013 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However, Bid No. 13-28, Pump Control Valves precludes subcontracting opportunities. Therefore, a waiver is granted. Cc: Martin Lyons, Assistant City Manager/CFO Louis Gergits, Finance Manager Memorandum 78 of 419 Program For City Council meeting of May 13, 2013 Item A3.3 Business of the City by Motion: 2013 MFT Street Resurfacing Contract Award For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Homayoon Pirooz, P.E., Assistant Director for Infrastructure & Engineering Sat Nagar, P.E., Senior Engineer, Infrastructure & Engineering Subject: Contract Award for 2013 MFT Street Resurfacing Project (Bid 13-31) Date: May 2, 2012 Recommended Action: Staff recommends the City Council authorize the City Manager to execute a contract in response to Bid 13-31 to award the 2013 MFT Street Resurfacing Contract to Chicagoland Paving (225 Telser Road, Lake Zurich, IL 60047) in the amount of $1,059,900. Funding Source: Funding is provided from the Motor Fuel Tax Funds. The approved 2013 budgeted amount is $1,400,000.00 Summary: The City’s 2013 Motor Fuel Tax (MFT) Resurfacing Project, includes underground utilities repair, street base repair, ADA accessible ramps and new asphalt surface. For 2013, staff prepared a street list with the streets ranked lowest for each Ward in the City. The Public Works Director and the Alderman for each Ward inspected the selected streets, and on December 10, 2012 received the City Council’s approval of the final street list for the 2013 MFT Street Resurfacing Project. The streets included in the 2013 MFT Street Resurfacing Program follow: Memorandum 79 of 419 STREET FROM TO ELINOR PLACE ASHLAND AVENUE WESLEY AVENUE FOREST AVENUE KEENEY STREET KEDZIE STREET FORESTVIEW ROAD GRANT STREET COLFAX STREET GREENLEAF STREET CHICAGO AVENUE HINMAN AVENUE LAKE STREET ELMWOOD AVENUE SHERMAN AVENUE LEE STREET MICHIGAN AVENUE SHERIDAN ROAD McDANIEL AVENUE CHURCH STREET LYONS STREET OAK AVENUE GREENLEAF STREET CRAIN STREET PRINCETON AVENUE CENTRAL STREET DEAD END NORTH SHERMAN AVENUE GREENWOOD STREET LAKE STREET WASHINGTON STREET RIDGE AVENUE CHICAGO AVENUE WASHINGTON STREET DEWEY AVENUE ASBURY AVENUE The construction plans and specifications for the 2013 MFT Street Resurfacing Project were prepared by the engineering staff and in accordance with the Illinois Department of Transportation (IDOT) requirements. The notice for the project construction contract was advertised in the Chicago Tribune and published in the State Contractors Bulletin on Demand Star. The construction bids shown below were opened on April 22, 2013: CONTRACTOR BID PRICE Chicagoland Paving $1,059,900.00 All Star Road Construction $1,110,765.40 A. Lamp Concrete Contractors $1,174,505.25 J.A. Johnson Paving $1,272,741.60 Schroeder Asphalt Services Inc. $1,307,074.05 The engineer’s estimate for this project was $1,385,559. 80 of 419 The first low bid contractor, Chicagoland Paving is in compliance with the M/W/EBE goal of the City. They are satisfying their M/W/EBE goal by having RAI Concrete, Inc. (Certified WBE Firm) as the subcontractor. The total value of the estimated M/W/EBE subcontracted work is 25.28% of the total contract amount. The M/W/EBE schedule and supporting documentation has been reviewed and approved by the City Manager’s office, as indicated in the attached memo. Chicagoland Paving has worked with the City before on similar projects and completed work on time and within budget. Legislative History: MFT Funds were authorized for 2013 Street Resurfacing Program at the February 25, 2013 City Council meeting. Attachments: Bid Tab Location Map M/W/EBE Memo 81 of 419 CITY OF EVANSTON TABULATION OF BIDS FOR 2013 MFT RESURFACING OF VARIOUS STREETS 13-00267-00-RS DATE: 04 / 23 / 13 NAME AND ADDRESS OF BIDDERS TIME: 2:00 P.M. ATTENDED BY: SN TOTAL UNIT UNIT UNIT UNIT UNIT UNIT QUANTITY PRICE PRICE PRICE PRICE PRICE PRICE 1 Temporary Fence Foot 4,635 $2.00 $9,270.00 $3.00 $13,905.00 $3.00 $13,905.00 $1.00 $4,635.00 $3.00 $13,905.00 $3.15 $14,600.25 2 Tree Trunk Protection Each 25 $150.00 $3,750.00 $75.00 $1,875.00 $120.00 $3,000.00 $50.00 $1,250.00 $75.00 $1,875.00 $78.75 $1,968.75 3 Earth Saw Cuts of Tree Roots (Root Prunning)Foot 3,530 $3.50 $12,355.00 $2.50 $8,825.00 $4.50 $15,885.00 $1.00 $3,530.00 $4.00 $14,120.00 $10.50 $37,065.00 4 Thermoplastic Pavement Marking Letters and Symbols Sq.Ft. 20 $7.00 $140.00 $4.25 $85.00 $4.00 $80.00 $6.00 $120.00 $4.00 $80.00 $5.45 $109.00 5 Thermoplastic Pavement Marking Line-4”Foot 3,275 $1.00 $3,275.00 $0.65 $2,128.75 $0.58 $1,899.50 $1.40 $4,585.00 $0.60 $1,965.00 $0.90 $2,947.50 6 Thermoplastic Pavement Marking Line-6”Foot 4,575 $1.50 $6,862.50 $0.90 $4,117.50 $0.85 $3,888.75 $2.10 $9,607.50 $0.85 $3,888.75 $1.20 $5,490.00 7 Thermoplastic Pavement Marking Line-8"Foot 435 $2.00 $870.00 $1.25 $543.75 $1.15 $500.25 $3.00 $1,305.00 $1.15 $500.25 $2.15 $935.25 8 Thermoplastic Pavement Marking Line-12"Foot 153 $3.00 $459.00 $1.85 $283.05 $1.75 $267.75 $6.00 $918.00 $1.75 $267.75 $3.00 $459.00 9 Thermoplastic Pavement Marking Line-24”Foot 1,100 $5.00 $5,500.00 $3.50 $3,850.00 $3.30 $3,630.00 $9.00 $9,900.00 $3.30 $3,630.00 $4.65 $5,115.00 10 Pre-formed Thermoplastic Bicycle Symbols Each 4 $60.00 $240.00 $310.00 $1,240.00 $290.00 $1,160.00 $450.00 $1,800.00 $300.00 $1,200.00 $420.00 $1,680.00 11 Earth Excavation Cu.Yd. 34 $50.00 $1,700.00 $40.00 $1,360.00 $36.00 $1,224.00 $40.00 $1,360.00 $50.00 $1,700.00 $67.00 $2,278.00 12 Furnishing and Placing Topsoil, 3”Sq.Yd. 3,725 $4.00 $14,900.00 $0.01 $37.25 $3.00 $11,175.00 $1.00 $3,725.00 $0.01 $37.25 $0.01 $37.25 13 Sodding, Salt Tolerant Sq.Yd. 3,725 $7.00 $26,075.00 $8.50 $31,662.50 $7.00 $26,075.00 $4.00 $14,900.00 $12.00 $44,700.00 $12.60 $46,935.00 14 Sub-Base Granular Material, Type B (Temporary Use) Cu.Yd. 24 $30.00 $720.00 $35.00 $840.00 $32.00 $768.00 $5.00 $120.00 $50.00 $1,200.00 $53.65 $1,287.60 15 Aggregate Base Course, Type B, 4”Sq.Yd. 845 $5.00 $4,225.00 $3.75 $3,168.75 $3.75 $3,168.75 $5.00 $4,225.00 $4.00 $3,380.00 $5.90 $4,985.50 16 Aggregate Base Course, Type B, 6”Sq.Yd. 185 $7.00 $1,295.00 $5.75 $1,063.75 $5.75 $1,063.75 $7.00 $1,295.00 $6.00 $1,110.00 $8.05 $1,489.25 17 HES PCC Base Course Widening, 9”Sq.Yd. 80 $55.00 $4,400.00 $43.50 $3,480.00 $75.00 $6,000.00 $50.00 $4,000.00 $70.00 $5,600.00 $47.25 $3,780.00 18 Bituminous Material (Prime Coat)Gal. 6,860 $2.00 $13,720.00 $0.01 $68.60 $2.15 $14,749.00 $1.00 $6,860.00 $0.01 $68.60 $0.01 $68.60 19 Aggregate (Prime Coat)Ton 142 $25.00 $3,550.00 $0.01 $1.42 $1.00 $142.00 $1.00 $142.00 $1.00 $142.00 $1.00 $142.00 20 Mixture for Cracks, Joints and Flangeways Ton 22 $350.00 $7,700.00 $350.00 $7,700.00 $75.00 $1,650.00 $100.00 $2,200.00 $350.00 $7,700.00 $150.00 $3,300.00 21 Leveling Binder, (Mach Meth) N50 (IL 9.5mm)Ton 1,836 $85.00 $156,060.00 $89.00 $163,404.00 $74.55 $136,873.80 $80.00 $146,880.00 $86.00 $157,896.00 $87.00 $159,732.00 22 Hot-Mix Asphalt Surface Course, Mix"D", N50(IL 9.5mm) Ton 2,916 $90.00 $262,440.00 $76.00 $221,616.00 $73.70 $214,909.20 $85.00 $247,860.00 $86.00 $250,776.00 $86.50 $252,234.00 23 Incidental Hot-mix Asphalt Surfacing Ton 42 $200.00 $8,400.00 $85.00 $3,570.00 $175.00 $7,350.00 $150.00 $6,300.00 $175.00 $7,350.00 $110.00 $4,620.00 24 PCC Driveway Pavement, 6”Sq.Yd. 480 $50.00 $24,000.00 $39.35 $18,888.00 $45.00 $21,600.00 $45.00 $21,600.00 $50.00 $24,000.00 $48.30 $23,184.00 25 PCC Driveway Pavement, 8”Sq.Yd. 325 $55.00 $17,875.00 $51.75 $16,818.75 $50.00 $16,250.00 $50.00 $16,250.00 $60.00 $19,500.00 $54.60 $17,745.00 26 PCC Sidewalk, 5”Sq.Ft. 18,350 $4.25 $77,987.50 $4.30 $78,905.00 $4.00 $73,400.00 $4.00 $73,400.00 $5.00 $91,750.00 $4.75 $87,162.50 27 Hot-Mix Asphalt Surface Removal (Variable Depth)Sq.Yd. 33,825 $4.00 $135,300.00 $1.75 $59,193.75 $2.30 $77,797.50 $3.00 $101,475.00 $3.00 $101,475.00 $3.90 $131,917.50 28 Pavement Removal Sq.Yd. 144 $18.00 $2,592.00 $15.00 $2,160.00 $25.00 $3,600.00 $10.00 $1,440.00 $15.00 $2,160.00 $13.65 $1,965.60 29 Driveway Pavement Removal Sq.Yd. 995 $14.00 $13,930.00 $9.00 $8,955.00 $16.00 $15,920.00 $12.00 $11,940.00 $12.00 $11,940.00 $10.35 $10,298.25 30 Curb Removal Foot 6,000 $5.00 $30,000.00 $3.00 $18,000.00 $4.50 $27,000.00 $3.00 $18,000.00 $6.00 $36,000.00 $4.35 $26,100.00 31 Combination Curb and Gutter Removal Foot 2,295 $5.00 $11,475.00 $3.00 $6,885.00 $5.50 $12,622.50 $3.00 $6,885.00 $6.00 $13,770.00 $4.35 $9,983.25 32 Sidewalk Removal Sq.Ft. 19,665 $1.20 $23,598.00 $1.00 $19,665.00 $1.35 $26,547.75 $1.35 $26,547.75 $1.00 $19,665.00 $1.65 $32,447.25 33 Class B Patches, Special, 9” (HES)Sq.Yd. 135 $85.00 $11,475.00 $75.00 $10,125.00 $235.00 $31,725.00 $35.00 $4,725.00 $90.00 $12,150.00 $89.25 $12,048.75 34 Class D Patches, Special, 9”Sq.Yd. 495 $80.00 $39,600.00 $60.00 $29,700.00 $59.00 $29,205.00 $35.00 $17,325.00 $65.00 $32,175.00 $80.00 $39,600.00 35 Cold Mix Ton 15 $200.00 $3,000.00 $0.01 $0.15 $155.00 $2,325.00 $10.00 $150.00 $100.00 $1,500.00 $148.30 $2,224.50 36 Fiberglass Fabric Repair System Sq.Yd. 430 $80.00 $34,400.00 $47.00 $20,210.00 $50.00 $21,500.00 $40.00 $17,200.00 $43.00 $18,490.00 $71.40 $30,702.00 37 Catch Basins To Be Adjusted Each 14 $400.00 $5,600.00 $315.00 $4,410.00 $325.00 $4,550.00 $350.00 $4,900.00 $350.00 $4,900.00 $315.00 $4,410.00 38 Manholes To Be Adjusted Each 55 $425.00 $23,375.00 $470.00 $25,850.00 $300.00 $16,500.00 $350.00 $19,250.00 $350.00 $19,250.00 $472.50 $25,987.50 39 Manholes To Be Reconstructed Each 16 $1,250.00 $20,000.00 $1,250.00 $20,000.00 $1,000.00 $16,000.00 $800.00 $12,800.00 $1,000.00 $16,000.00 $1,260.00 $20,160.00 40 Inlets To Be Adjusted Each 2 $400.00 $800.00 $315.00 $630.00 $300.00 $600.00 $325.00 $650.00 $350.00 $700.00 $315.00 $630.00 41 Valve Vaults To Be Adjusted Each 5 $425.00 $2,125.00 $470.00 $2,350.00 $335.00 $1,675.00 $325.00 $1,625.00 $350.00 $1,750.00 $472.50 $2,362.50 42 Valve Vaults To Be Reconstructed Each 8 $1,250.00 $10,000.00 $1,250.00 $10,000.00 $377.00 $3,016.00 $500.00 $4,000.00 $1,000.00 $8,000.00 $1,260.00 $10,080.00 43 Valve Boxes To Be Adjusted Each 40 $325.00 $13,000.00 $260.00 $10,400.00 $300.00 $12,000.00 $50.00 $2,000.00 $350.00 $14,000.00 $262.50 $10,500.00 44 High Capacity Inlets To Be Relocated, Special Each 1 $1,300.00 $1,300.00 $1,665.00 $1,665.00 $1,800.00 $1,800.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $1,680.00 $1,680.00 45 Frames and Lids, Type-1, Open Lid Each 1 $350.00 $350.00 $365.00 $365.00 $320.00 $320.00 $350.00 $350.00 $350.00 $350.00 $367.50 $367.50 46 Frames and Lids, Type-1, Closed Lid Each 48 $350.00 $16,800.00 $365.00 $17,520.00 $277.00 $13,296.00 $350.00 $16,800.00 $350.00 $16,800.00 $367.50 $17,640.00 47 Concrete Curb, Type B (AEP-Modified)Foot 4,965 $19.00 $94,335.00 $15.00 $74,475.00 $14.00 $69,510.00 $17.00 $84,405.00 $17.00 $84,405.00 $16.30 $80,929.50 48 Comb. Conc. C&G Type B6.12 (AEP-Modified)Foot 3,330 $20.00 $66,600.00 $14.75 $49,117.50 $15.30 $50,949.00 $17.00 $56,610.00 $17.00 $56,610.00 $15.75 $52,447.50 49 Detectable Warnings Sq.Ft. 1,245 $35.00 $43,575.00 $18.65 $23,219.25 $30.00 $37,350.00 $35.00 $43,575.00 $25.00 $31,125.00 $28.90 $35,980.50 50 Pavers Removal and Replacement Sq.Ft. 639 $15.00 $9,585.00 $10.50 $6,709.50 $5.00 $3,195.00 $15.00 $9,585.00 $10.00 $6,390.00 $10.50 $6,709.50 51 Street Sweeping Each 15 $500.00 $7,500.00 $0.01 $0.15 $225.00 $3,375.00 $150.00 $2,250.00 $500.00 $7,500.00 $462.00 $6,930.00 52 Supplemental Watering Unit 52 $50.00 $2,600.00 $0.01 $0.52 $45.00 $2,340.00 $1.00 $52.00 $50.00 $2,600.00 $52.50 $2,730.00 53 Short Term Pavement Marking Foot 1,245 $1.00 $1,245.00 $0.50 $622.50 $1.00 $1,245.00 $0.20 $249.00 $0.50 $622.50 $0.75 $933.75 54 Temporary Pavement Marking Line-4" (Tape, Type 1) Foot 1,995 $2.00 $3,990.00 $0.50 $997.50 $0.62 $1,236.90 $0.20 $399.00 $0.50 $997.50 $0.35 $698.25 55 Remove and Reinstall Limestone Wall Foot 25 $40.00 $1,000.00 $150.00 $3,750.00 $30.00 $750.00 $150.00 $3,750.00 $175.00 $4,375.00 $210.00 $5,250.00 56 Concrete Step (6 Inch High)Each 8 $80.00 $640.00 $525.00 $4,200.00 $900.00 $7,200.00 $450.00 $3,600.00 $250.00 $2,000.00 $525.00 $4,200.00 57 Non Special Waste Disposal Cu.Yd. 40 $75.00 $3,000.00 $75.00 $3,000.00 $75.00 $3,000.00 $5.00 $200.00 $50.00 $2,000.00 $130.00 $5,200.00 58 Soil Disposal Analysis Lump Sum 1 $10,000.00 $10,000.00 $2,500.00 $2,500.00 $1,500.00 $1,500.00 $3,500.00 $3,500.00 $2,000.00 $2,000.00 $1,890.00 $1,890.00 59 Construction Layout Lump Sum 1 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $1,000.00 $1,000.00 $7,500.00 $7,500.00 $16,000.00 $16,000.00 $21,800.00 $21,800.00 60 Traffic Control and Protection Lump Sum 1 $70,000.00 $70,000.00 $28,787.11 $28,787.11 $29,500.00 $29,500.00 $100,000.00 $100,000.00 $64,700.00 $64,700.00 $10,920.00 $10,920.00 $1,385,559.00 $1,059,900.00 $1,110,765.40 $1,174,505.25 $1,272,741.60 $1,307,074.05 $1,059,900.00 $1,110,765.40 $1,174,505.25 $1,272,741.60 $1,307,074.05 TOTAL ALAMP CONCRETE CONTRACTORS, INC. SCHAUMBURG, IL 60193 APPROVED ENGINEER'S ESTIMATE CHICAGO PAVING TOTAL TOTAL LAKE ZURICH, IL 60047 225 TELSER ROAD 1900 WRIGHT BLVD. TOTAL BID AS READ AS CORRECTED ITEM NUMBER ITEM UNIT 1025 E. ADDISON COURT ARLINGTON HEIGHTS, IL 60005 TOTAL J.A. JOHNSON PAVING CO.SCHROEDER ASPHALT SERVICES, INC. P.O. BOX 831, HUNTLEY, IL 60142 TOTALTOTAL ARROW ROAD CONSTRUCTION CO. 3401 S. BUSSE RD., P.O. BOX 334 MT. PROSPECT, IL 60056 82 of 419 NORTH SHORE CHANNELNORTH SHORE CHANNELL A K E M I C H I G A NHARRISON STMEADOW-LARK LNGLENVIEW RD THAYER ST ARBORLN KNOX CIRHIGHLAND AVELAWNDALE AVEPARK PL EWING AVECOLFAX ST BENNETT AVEBRADLEY PLFOSTER STSTE W A R T A V E HARRISON STWALNUT AVEGREY AVEDODGE AVEDARROW AVEDEWEY AVEASHLAND AVEEMERSON ST LYONS ST MADISON STOAK AVEOAKCLARK STASBURY AVECASE ST FOSTER ST CLINTON PL LINDEN PL UNIVERSITY PL CLARK S T CLYDE AVEHINMAN AVE INGLESIDE PK GREELEYHILLSIDE LN NOYES CULVER ISABELLA ST PAYNE ST CALVIN CIR LAWNDALE AVETHAYER ST PARK PL PITNER AVELAKE STLEMAR AVEDEMPSTER STHARTREY AVEPR A I R I E A V E BROWNLIVINGSTON ST THELIN CTASHLAND AVEJACKSON AVEWESLEY AVECRAINASBURY AVESHERMAN AVECHICAGO AVE GARRETT PL MILBURN PK DEMPSTER STGROSS POINT RDPAYNE DARTMOUTH PL PROSPECT AVECOWPER AVECENTRAL ST LINCOLNWOOD DRELGI N R D WOODLAND RD PITNER AVENATHANIEL PL CHURCH ST NOYES ST RICHMOND AVEWARREN STGREY AVEGREYHOVLAND CTBROWN AVEG R E E N B A Y R D DARROW AVESOUTH BLVDDARROW AVELYONS STWOODBINE AVEJENKS ST WASHINGTON STASHLAND AVECROFT LNWESLEY AVEROSALIE ST BARTON AVELEE STRIDGE AVEOAK AVEMAPLE AVELINCOLN ST CASE PL LAKE ST CHURCH S TORRINGTON AVEINGLESIDE PL FOREST AVETECH DR SHERIDAN RD HILLSIDE RD SIMPSON STHASTINGS AVEOTTO LN RIDGEWAY AVEMARCY AVEFORESTVIEW RDREESE AVEBENNETT AVEHOWARD STHARTREY AVECLEVELAND STFOWLER AVECRAIN STPITNER AVEBROWN AVEWASHINGTON STHARTREY AVEBROWN AVEGREY AVEFLORENCE AVEASBURY AVEMONROE STST. MARK'S CTRIDGE AVEELMWOOD AVESHERMAN AVESHERMAN AVEHAMLIN ST GAFFIELD PL SHERMAN PL GREENWOOD STHINMAN AVESHERMAN AVEHAVEN ST EUCLIDPARK PL JUDSON AVE SOUTH BLVD LEE STJUDSON AVEMICHIGAN AVESHERIDAN SQLAKE SHORE BLVDSH E R IDAN RD THAYERST T H A Y E R C T CRAWFORD AVECOLFAX PL TRINITY CT HARTZELL ST NORMANDY PL HURD AVEMcDANIEL AVEWADE CTMARTHA LNHARTZELL ST PITNER ALYGREENWOOD ST McCORMICK BLVDGREY AVEKEENEY ST GREENLEAF ST BRI D G E ST PAYNE ST ISABELLA ST FLORENCE AVECLEVELAND STDEWEY AVECOLFAX TER CENTRAL ST CHANCELLOR WASHINGTON STRIDGE AVEGARNETT PL LEONARD PL BRUMMEL ST MULFORD STMAPLE AVEELG I N R D COLFAX STRIDGE AVERIDGE TER DAVIS ST LIBRARY PL DARTMOUTH PL CHICAGO AVE KEDZIE ST MAIN ST FOREST AVEARTSCIRCLE DR ARNOLD PLSHERIDAN RDPRINCETON AVEMARCY AVEISABELLA ST LINCOLN ST THAYER ST HAWTHORNE LN LINCOLN ST COLFAX STLIVINGSTON DODGE AVEGROVE ST HARRISONBROADWAY AVECHANCELLOR ST FOSTER STJACKSONLIVINGSTON DOBSON ST HARVARD TER SOUTH BLVDRIDGE CTRIDGE AVESIMPSON STBRYANT AVEOAKTON ST EMERSON ST MONTICELLO PL HINMAN AVEKEENEY ST GREENLEAF ST MICHIGAN AVEBURNHAM PLPRINCETONWELLINGTON CTCRAWFORD LINCOLNWOOD DRBRUMMEL PLMcCORMICK BLVDMcDANIEL AVEMcDANIEL AVESIMPSON ST OAKTON ST MADISON PLLAUREL AVEPIONEER RDPAYNE STELM AVESEWARD STBROWN AVELEE ST GREY AVEGREY AVEDOBSON STDODGE AVESEWARD STDEWEY AVEWESLEY AVEWESLEY AVEELINOR PL DAVIS STWESLEY E A S T R A I L R O A D A V E LEON PL NOYES ST GRANTGIRARD AVESEWARD STELMWOOD AVEREBA PL NOYES CTGARRISON AVESHERIDAN RD CALLAN AVEGROVE S T CALLANJUDSON AVELAKESIDE CT HAMILTON ST HAYES CLIFFORD STBERNARD PLTHAYER PARK PL CENTRAL PARK AVEGRANT STEWING AVEMcDANIEL AVECENTRAL ST HARTREY AVEFOWLER AVELELAND AVELYONS ST BRUMMEL STDEWEY AVEKEENEY STDODGE AVEMAIN STDARROW AVEGRANT ST P R A I R I E A V E P O P L A R A V E G R E E N B A Y R D MULFORD STASHLAND AVEKIRK ST WILDER STEASTWOOD AVEASHLAND AVEASBURY AVEWESLEY AVEASBURY AVEHAMPTON PKYHULL TER AUSTIN STPRATT CTRIDGE AVEBENSON AVECENTRAL ST SHERIDAN PL RO SLY N PL HOWARD STCUSTER AVEMILBURN ST SHERIDAN RDFOREST PLCAMPUS DREDGEMERE CT1200 1800 29002300200019001600400100 200 800 900 1000 1700 2100 2700 2800 500 2100 2700 340030002200160015001000500300300 1100 1200 1300 1800 1900 2300 2900 900 28002500270025007006005002400 1400 1500 1900 2200 2300 2600 350026002400180017001500120011001000800600 2500 2600 300 400 600 800 700 2800 3600230020002200130012001100700200400 1600 200 1000 380033001700900900200500 2000 1300 1600 2500 2400 370026002400210019001400100300100700 1400 1500 2200 100 1100 1700 2000 3200310021001800130014008006004002013 MFT Street Improvement Program 2/14/2013 This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. MFTStreetImprovements2013.mxd City of Evanston Department of Public Works Street Resurfacing Main Road Local Street Railroad Water City Boundary 0 0.5 10.25 Mile 83 of 419 Bid No. 13-31, 2013 MFT Street Resurfacing Project, M/W/EBE Compliance Approval, Chicagoland Paving, 5-9-13. To: Suzette Robinson, Director of Public Works From: Joseph McRae, Deputy City Manager Subject: Bid No. 13-31, 2013 MFT Street Resurfacing Project Date: May 9, 2013 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to Bid No. 13-31, 2013 MFT Street Resurfacing Project, Chicagoland Paving is found to be in initial compliance with the goal by subcontracting approximately 25% to certified M/W/EBEs. Chicagoland Paving’s total bid is $1,059,900.00, they will receive 25% credit and will subcontract as follows: Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE RAI Concrete, Inc., 1827 Blackhawk, West Chicago, IL 60185 Concrete $267,960.00 25% X Total M/W/EBE $267,960.00 25% Cc: Martin Lyons, Assistant City Manager/CFO Louis Gergits, Finance Manger Memorandum 84 of 419 For City Council meeting of May 13, 2013 Item A3.4 Business of the City by Motion: Davis Street Water Main &Sewer Replacement For Action To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Homayoon Pirooz, P.E., Public Works Assistant Director Infrastructure & Engineering Sat Nagar, P.E., Senior Engineer, Engineering Division Subject: Contract Award for Davis Street Water Main & Sewer Replacement Project (Bid 13-36) Date: May 2, 2012 Recommended Action: Staff recommends the City Council authorize the City Manager to execute a contract in response to Bid 13-36 to award the Davis Street Water Main & Sewer Replacement Contract to Bolder Contractors Inc. (440 Lake Cook Road, Deerfield, Illinois 60015) in the amount of $2,648,200. Funding Source: Funding is provided by the Washington National TIF Fund in the amount of $1,025,000; the Water Fund $170,000 (733086.65515); and the Metropolitan Water Reclamation District Fund for Sewer Replacement $822,497.50. $630,702.50 is to be funded by the Water Fund through the City’s 2013 Bond sale. Summary The 48-inch diameter combined sewer main on Davis Street was originally designed and constructed to discharge to Lake Michigan. The Metropolitan Water Reclamation District of Greater Chicago (District) was formed to protect Lake Michigan, and, as a result, they constructed the Channel and interceptor sewers in Evanston to prevent the discharge of sewage to the Lake. The District construction plans from 1916 indicate that when they constructed the Orrington Avenue sewer interceptor, they installed 24- inch and 18-inch diameter sewers within the existing 48-inch diameter sewer on Davis Street, reversing the direction of flow from Orrington Avenue east 1 ½ blocks (to the alley between Chicago and Hinman) so that the sewage would flow back to the new sewer interceptor on Orrington Avenue. This 1 ½ block of sewer is owned by the Memorandum 85 of 419 District, but is not functioning properly as the sewer services in the annular space between the 48-inch and 18-inch sewer are misaligned. The District was advised of Evanston’s plan to resurface Davis Street and asked if they wanted to coordinate the sewer rehabilitation work with the resurfacing project to minimize duplicative work, disruption and inconvenience to the area. The District indicated their willingness to coordinate this effort and pay an agreed upon lump sum payment for the construction of the sewer if Evanston assumed the responsibility to design the sewer replacement, take over ownership of the sewer and be responsible for all future maintenance of the sewer. Several meetings were held between the Public Works Engineering Division and the District regarding the proposed design and construction of the replacement sewer. An engineering cost estimate was then prepared and provided to the District. The District has reviewed and approved the construction plans for the proposed new sewer. The bid documents were prepared the City’s Engineering Staff and sent to several potential bidders. The project was bid in April and advertised in the Chicago Tribune. The project was also published in the State Contractors Bulletin and on Demand Star. The bids were opened on April 22, 2013. Bids were submitted by Bolder Contractors Inc., Deerfield, A. Lamp Concrete Contractors, Schaumburg, and Glenbrook Excavating and Concrete, Wauconda. The bid results are correct and in order. A copy of the bid tabulation is enclosed for your review. CONTRACTOR BID PRICE Bolder Contractors, Inc. $2,648,200 A-Lamp Concrete Contractors $2,667,002.50 Glenbrook Excavating & Concrete $3,658,116.65 The engineer’s estimate for this project is $2,965,619. The City’s estimate is based on previous year’s prices considering price increases to account for inflation. Competitive bids on this resurfacing project and others in the area are coming in lower than the engineer’s estimate due in large part to the current economy. The first low bid contractor, Bolder Contractors, Inc. is in compliance with the M/W/EBE goal of the City. They are satisfying their M/W/EBE goal by having Ozinga Ready Mix Concrete, (Certified EBE Firm), RA Seaton Contractor Services (Certified WBE Firm) and Vinto and Son Trucking (Certified MBE Firm) as the subcontractors. The total value of the estimated M/W/EBE subcontracted work is 25.30% of the total contract amount. The M/W/EBE schedule and supporting documentation has been reviewed and approved by the City Manager’s office, as indicated in the attached memo. 86 of 419 Legislative History: The City Council approved Intergovernmental Agreement for the Davis Street Sewer Replacement with the Metropolitan Water Reclamation District of Greater Chicago at the April 22 Council Meeting. Attachments: Bid Tab Location Map M/W/EBE Memo 87 of 419 DATE: April 23, 2013TIME: 2:00 P.M.ATTENDED BY: AA, PC, SNUNITUNITUNITUNITPRICEPRICEPRICEPRICE1Temporary FenceFoot 1,600$2.00$3,200.00 $3.00$4,800.00$2.00$3,200.00$1.00$1,600.002Tree Trunk ProtectionEach 10$150.00$1,500.00 $90.00$900.00 $125.00$1,250.00$75.00$750.003Earth Saw Cuts of Tree Roots (Root Prunning)Foot 567$3.50$1,984.50 $4.00$2,268.00$5.00$2,835.00$4.45$2,523.154Combined Sewers, 24", (P.V.C., SDR. 26)Foot 790$240.00$189,600.00 $190.00$150,100.00 $160.00$126,400.00 $400.00$316,000.005Combined Sewers, 12", Special (D.I.P., Cl. 50)Foot12$200.00$2,400.00 $280.00$3,360.00 $150.00$1,800.00 $295.00$3,540.006Combined Sewers, 10", Special (D.I.P., Cl. 50)Foot53$150.00$7,950.00 $250.00$13,250.00 $145.00$7,685.00 $285.00$15,105.007Storm Sewers, 10", Special (D.I.P., Cl. 50)Foot 190$140.00$26,600.00 $200.00$38,000.00 $120.00$22,800.00 $275.00$52,250.008Storm Sewers, 8", Special (D.I.P., Cl. 50)Foot6$140.00$840.00 $300.00$1,800.00 $115.00$690.00 $290.00$1,740.009Earth ExcavationCu.Yd. 700$45.00$31,500.00 $16.00$11,200.00$40.00$28,000.00$1.00$700.0010Non Special/Special Waste DisposalCu.Yd. 6,091$35.00$213,185.00 $17.00$103,547.00$1.00$6,091.00$30.00$182,730.0011Trench BackfillCu.Yd. 6,091$30.00$182,730.00 $16.00$97,456.00$33.00$201,003.00$1.00$6,091.0012Granular BackfillTon 2,079$30.00$62,370.00 $24.00$49,896.00$10.00$20,790.00$40.00$83,160.0013Sub-Base Granular Material, Type B (Temporary Use)Cu.Yd. 504$35.00$17,640.00 $25.00$12,600.00$1.00$504.00$30.00$15,120.0014Incidental Hot-Mix Asphalt SurfacingTon 500$240.00$120,000.00 $60.00$30,000.00 $125.00$62,500.00 $150.00$75,000.0015Pavement RemovalSq.Yd. 865$18.00$15,570.00 $5.00$4,325.00$12.00$10,380.00$20.00$17,300.0016Driveway Pavement RemovalSq.Yd. 1,700$15.00$25,500.00 $3.00$5,100.00$12.00$20,400.00$15.00$25,500.0017Curb RemovalFoot 567$5.50$3,118.50 $5.00$2,835.00$5.00$2,835.00$10.00$5,670.0018Combination Curb and Gutter RemovalFoot 567$5.50$3,118.50 $5.00$2,835.00$5.00$2,835.00$10.00$5,670.0019Sidewalk RemovalSq.Ft. 1,227$2.50$3,067.50 $3.00$3,681.00$1.50$1,840.50$2.50$3,067.5020Full Depth Patches, Special, 11”Sq.Yd. 4,028$65.00$261,820.00 $39.00$157,092.00$88.00$354,464.00 $100.00$402,800.0021Water Main, 30" (D.I.P., Cl. 54), Push JointFoot10$500.00$5,000.00 $800.00$8,000.00 $400.00$4,000.00 $4,000.00$40,000.0022Water Main, 24" (D.I.P., Cl. 54), Push JointFoot 1,650$400.00$660,000.00 $530.00$874,500.00 $300.00$495,000.00 $475.00$783,750.0023Water Main, 16" (D.I.P., Cl. 54), Push JointFoot20$350.00$7,000.00 $440.00$8,800.00 $200.00$4,000.00 $775.00$15,500.0024Water Main, 12" (D.I.P., Cl. 54), Push JointFoot80$220.00$17,600.00 $300.00$24,000.00 $185.00$14,800.00 $395.00$31,600.0025Water Main, 10" (D.I.P., Cl. 54), Push JointFoot50$150.00$7,500.00 $160.00$8,000.00 $115.00$5,750.00 $3,500.00$175,000.0026Water Main, 8" (D.I.P., Cl. 54), Push JointFoot 250$120.00$30,000.00 $110.00$27,500.00 $110.00$27,500.00 $295.00$73,750.0027Water Main, 6" (D.I.P., Cl. 54), Push JointFoot 105$110.00$11,550.00 $140.00$14,700.00$90.00$9,450.00 $300.00$31,500.0028Water Service Line, 2" Diameter or Less, Short, CompleteEach 11$2,000.00$22,000.00 $5,000.00$55,000.00 $2,500.00$27,500.00 $4,000.00$44,000.0029Water Service Line, 2" Diameter or Less, Long, CompleteEach2$2,500.00$5,000.00 $8,000.00$16,000.00 $3,000.00$6,000.00 $6,000.00$12,000.0030Water Service Line, 4" Diameter or Greater, WM Pipe, Valves and Valve Each 10$4,500.00$45,000.00 $15,000.00$150,000.00 $6,000.00$60,000.00 $8,500.00$85,000.0031Water Valve, 30"Each1$30,000.00$30,000.00 $32,000.00$32,000.00 $32,500.00$32,500.00 $60,000.00$60,000.0032Water Valve, 24"Each4$15,000.00$60,000.00 $25,000.00$100,000.00 $17,500.00$70,000.00 $30,000.00$120,000.0033Water Valve, 12"Each2$4,500.00$9,000.00 $7,000.00$14,000.00 $3,350.00$6,700.00 $6,000.00$12,000.0034Water Valve, 10"Each2$3,500.00$7,000.00 $2,000.00$4,000.00 $2,850.00$5,700.00 $5,000.00$10,000.0035Water Valve, 8"Each3$2,500.00$7,500.00 $1,800.00$5,400.00 $1,950.00$5,850.00 $3,500.00$10,500.0036Line Stopper, 12", CompleteEach1$15,000.00$15,000.00 $9,000.00$9,000.00 $6,500.00$6,500.00 $10,000.00$10,000.0037Line Stopper, 8", CompleteEach1$12,000.00$12,000.00 $7,000.00$7,000.00 $5,500.00$5,500.00 $7,500.00$7,500.0038Line Stopper, 6", CompleteEach1$10,000.00$10,000.00 $6,000.00$6,000.00 $4,500.00$4,500.00 $6,500.00$6,500.0039Viton or FKM Gaskets, Various Sizes, Complete, As NeededEach 80$400.00$32,000.00 $300.00$24,000.00 $100.00$8,000.00 $500.00$40,000.0040Fire Hydrant, WM Pipe, Auxiliary Valve and Valve Box, CompleteEach9$4,000.00$36,000.00 $8,500.00$76,500.00 $4,500.00$40,500.00 $6,500.00$58,500.0041Adjusting Sanitary Sewers, 8" Diameter or LessEach 59$2,000.00$118,000.00 $450.00$26,550.00 $500.00$29,500.00 $1,500.00$88,500.0042Catch Basins, Type A, 4' Diameter, Type 1 Frame, Open LidEach4$3,000.00$12,000.00 $4,000.00$16,000.00 $2,500.00$10,000.00 $5,000.00$20,000.0043Manholes, Type A, 5' Diameter, Type 1 Frame, Closed LidEach4$7,500.00$30,000.00 $4,000.00$16,000.00 $3,500.00$14,000.00 $7,500.00$30,000.0044Drop Manholes, Type A, 5' Diameter, Type 1 Frame, Closed LidEach1$8,000.00$8,000.00 $9,000.00$9,000.00 $15,000.00$15,000.00 $10,000.00$10,000.0045Valve Vaults, Type A, 8' Diameter, Type 1 Frame, Closed LidEach1$8,000.00$8,000.00 $5,000.00$5,000.00 $15,000.00$15,000.00 $9,500.00$9,500.0046Valve Vaults, Type A, 5' Diameter, Type 1 Frame, Closed LidEach8$3,000.00$24,000.00 $1,600.00$12,800.00 $4,000.00$32,000.00 $7,500.00$60,000.0047Valve Box, CompleteEach5$450.00$2,250.00 $500.00$2,500.00 $500.00$2,500.00 $850.00$4,250.0048Catch Basins To Be AdjustedEach 10$400.00$4,000.00 $700.00$7,000.00 $350.00$3,500.00 $500.00$5,000.0049Manholes To Be AdjustedEach3$425.00$1,275.00 $700.00$2,100.00 $350.00$1,050.00 $500.00$1,500.0050Manholes To Be ReconstructedEach3$1,250.00$3,750.00 $3,500.00$10,500.00 $1,200.00$3,600.00 $1,600.00$4,800.0051Removing Catch BasinsEach4$550.00$2,200.00 $600.00$2,400.00 $350.00$1,400.00 $950.00$3,800.0052Removing ManholesEach4$850.00$3,400.00 $600.00$2,400.00 $400.00$1,600.00 $850.00$3,400.0053Removing Valve VaultsEach 13$500.00$6,500.00 $600.00$7,800.00 $350.00$4,550.00 $850.00$11,050.0054Removing Valve BoxesEach 21$200.00$4,200.00 $300.00$6,300.00 $250.00$5,250.00 $400.00$8,400.0055Removing Fire HydrantsEach6$600.00$3,600.00 $1,500.00$9,000.00 $550.00$3,300.00 $800.00$4,800.0056Frames and Lids, Type-1, Closed LidEach3$400.00$1,200.00 $900.00$2,700.00 $450.00$1,350.00 $400.00$1,200.0057Street SweepingEach 36$600.00$21,600.00 $180.00$6,480.00$50.00$1,800.00 $750.00$27,000.0058Exploration Trench, D < 10 ft.Each 60$1,000.00$60,000.00 $300.00$18,000.00 $125.00$7,500.00 $400.00$24,000.0059Controlled Low Strength Material BackfillCu.Yd. 1,515$120.00$181,800.00 $35.00$53,025.00$10.00$15,150.00 $100.00$151,500.0060Changeable Message SignCal. Mo. 24$1,500.00$36,000.00 $300.00$7,200.00 $100.00$2,400.00 $250.00$6,000.0061Soil Disposal AnalysisLump Sum 1$20,000.00$20,000.00 $15,000.00$15,000.00 $3,500.00$3,500.00 $40,000.00$40,000.0062Pre and Post Construction Sub-Surface VideotapingLump Sum 1$36,000.00$36,000.00 $20,000.00$20,000.00 $25,000.00$25,000.00 $50,000.00$50,000.0063Construction LayoutLump Sum 1$25,000.00$25,000.00 $15,000.00$15,000.00 $100,000.00$100,000.00 $35,000.00$35,000.0064Pedestrian Traffic Control and ProtectionLump Sum 1$30,000.00$30,000.00 $21,000.00$21,000.00 $250,000.00$250,000.00 $15,000.00$15,000.0065Traffic Control, Protection and Construction StagingLump Sum 1$120,000.00$120,000.00 $195,000.00$195,000.00 $400,000.00$400,000.00 $200,000.00$200,000.00$2,965,619.00$2,648,200.00$2,648,200.00$2,667,002.50$3,658,116.65TOTAL20389 WEILAND ROADPRAIRIE VIEW, IL., 60069TOTALBolder Contractors, Inc.A. Lamp Concrete Contractors, IncGlenbrook Ex. & Conc., Inc.CITY OF EVANSTONTABULATION OF BIDS FORDAVIS STREET WATER MAIN AND SEWER MAIN REPLACEMENT PROJECT, PW-WMRS-1302 (Bid No. 13-36)APPROVED ENGINEER'S ESTIMATENAME AND ADDRESS OF BIDDERS440 Lake Cook Road, Unit 3BDeerfield, IL 60015800 W. Irving Park Road,Schaumburg, IL 60193TOTAL BIDAS READAS CORRECTEDITEM NUMBERITEMUNITTOTALQUANTITYTOTALTOTALX:\Engineers\FY 2013 PROJECTS\PW-WMRS-1302 DAVIS ST\MISC FILES\BID TAB PW-WMRS-1302_Davis88 of 419 HARRISON STMEADOW-LARK LNGLENVIEW RD THAYER ST ARBORLN KNOX CIRHIGHLAND AVELAWNDALE AVEPARK PL EWING AVECOLFAX ST BENNETT AVEBRADLEY PLFOSTER STST E W A R T A V E HARRISON STWALNUT AVEGREY AVEDODGE AVEDARROW AVEDEWEY AVEASHLAND AVEEMERSON ST LYONS ST MADISON STOAK AVEOAKCLARK STASBURY AVECASE ST FOSTER ST CLINTON PL LINDEN PL UNIVERSITY PL CLARK S T CLYDE AVEHINMAN AVE INGLESIDE PK GREELEYHILLSIDE LN NOYES CULVER ISABELLA ST PAYNE ST CALVIN CIR LAWNDALE AVETHAYER ST PARK PL PITNER AVELAKE STLEMAR AVEDEMPSTER STHARTREY AVEPR A I R I E A V E BROWNLIVINGSTON ST THELIN CTASHLAND AVEJACKSON AVEWESLEY AVECRAINASBURY AVESHERMAN AVECHICAGO AVE GARRETT PL MILBURN PK DEMPSTER STGROSS POINT RDPAYNE DARTMOUTH PL PROSPECT AVECOWPER AVECENTRAL ST LINCOLNWOOD DRELGI N R D WOODLAND RD PITNER AVENATHANIEL PL CHURCH ST NOYES ST RICHMOND AVEWARREN STGREY AVEGREYHOVLAND CTBROWN AVEG R E E N B A Y R D DARROW AVESOUTH BLVDDARROW AVELYONS STWOODBINE AVEJENKS ST WASHINGTON STASHLAND AVECROFT LNWESLEY AVEROSALIE ST BARTON AVELEE STRIDGE AVEOAK AVEMAPLE AVELINC OLN ST CASE PL LAKE ST CHURCH S TORRINGTON AVEINGLESIDE PL FOREST AVETECH DR SHERIDAN RD HILLSIDE RD SIMPSON STHASTINGS AVEOTTO LN RIDGEWAY AVEMARCY AVEFORESTVIEW RDREESE AVEBENNETT AVEHOWARD STHARTREY AVECLEVELAND STFOWLER AVECRAIN STPITNER AVEBROWN AVEWASHINGTON STHARTREY AVEBROWN AVEGREY AVEFLORENCE AVEASBURY AVEMONROE STST. MARK'S CTRIDGE AVEELMWOOD AVESHERMAN AVESHERMAN AVEHAMLIN ST GAFFIELD PL SHERMAN PL GREENWOOD STHINMAN AVESHERMAN AVEHAVEN ST EUCLIDPARK PL JUDSON AVE SOUTH BLVD LEE STJUDSON AVEMICHIGAN AVESHERIDAN SQLAKE SHORE BLVDSH E R IDAN RD THAYERST T H A Y E R C T CRAWFORD AVECOLFAX PL TRINITY CT HARTZELL ST NORMANDY PL HURD AVEMcDANIEL AVEWADE CTMARTHA LNHARTZELL ST PITNER ALYGREENWOOD STMcCORMICK BLVDGREY AVEKEENEY ST GREENLEAF ST BRI D G E ST PAYNE ST ISABELLA ST FLORENCE AVECLEVELAND STDEWEY AVECOLFAX TER CENTRAL ST CHANCELLOR WASHINGTON STRIDGE AVEGARNETT PL LEONARD PL BRUMMEL ST MULFORD STMAPLE AVEELG I N R D COLFAX STRIDGE AVERIDGE TER DAVIS S T LIBRARY PL DARTMOUTH PL CHICAGO AVE KEDZIE ST MAIN ST FOREST AVEARTSCIRCLE DR ARNOLD PLSHERIDAN RDPRINCETON AVEMARCY AVEISABELLA ST LINCOLN ST THAYER ST HAWTHORNE LN LINCOLN ST COLFAX STLIVINGSTON DODGE AVEGROVE ST HARRISONBROADWAY AVECHANCELLOR ST FOSTER STJACKSON LIVINGSTON DOBSON ST HARVARD TER SOUTH BLVDRIDGE CTRIDGE AVESIMPSON STBRYANT AVEOAKTON ST EMERSON ST MONTICELLO PL HINMAN AVEKEENEY ST GREENLEAF ST MICHIGAN AVEBURNHAM PLPRINCETONWELLINGTON CTCRAW FORD LINCOLNWOOD DRBRUMMEL PLMcCORMICK BLVDMcDANIEL AVEMcDANIEL AVESIMPSON ST OAKTON ST MADISON PLLAUREL AVEPIONEER RDPAYNE STELM AVESEWARD STBROWN AVELEE ST GREY AVEGREY AVEDOBSON STDODGE AVESEWARD STDEWEY AVEWESLEY AVEWESLEY AVEELINOR PL DAVIS STWESLEY E A S T R A I L R O A D A V E LEON PL NOYES ST GRANTGIRARD AVESEWARD STELMWOOD AVEREBA PL NOYES CTGARRISON AVESHERIDAN RD CALLAN AVEGROVE S T CALLANJUDSON AVELAKESIDE CT HAMILTON ST HAYES CLIFFORD STBERNARD PLTHAYER PARK PL CENTRAL PARK AVEGRANT STEWING AVEMcDANIEL AVECENTRAL ST HARTREY AVEFOWLER AVELELAND AVELYONS ST BRUMMEL STDEWEY AVEKEENEY STDODGE AVEMAIN STDARROW AVEGRANT ST P R A I R I E A V E P O P L A R A V E G R E E N B A Y R D MULFORD ST ASHLAND AVEKIRK ST WILDER STEASTWOOD AVEASHLAND AVEASBURY AVEWESLEY AVEASBURY AVEHAMPTON PKYHULL TER AUSTIN STPRATT CTRIDGE AVEBENSON AVECENTRAL ST SHERIDAN PL R O SL Y N PL HOWARD STCUSTER AVEMILBURN ST SHERIDAN RDFOREST PLCAMPUS DREDGEMERE CTNORTH SHORE CHANNELNORTH SHORE CHANNELL A K E M I C H I G A N1200 1800 29002300200019001600400100 200 800 900 1000 1700 2100 2700 2800 500 2100 2700 340030002200160015001000500300300 1100 1200 1300 1800 1900 2300 2900 900 28002500270025007006005002400 1400 1500 1900 2200 2300 2600 350026002400180017001500120011001000800600 2500 2600 300 400 600 800 700 2800 3600230020002200130012001100700200400 1600 200 1000 380033001700900900200500 2000 1300 1600 2500 2400 370026002400210019001400100300100700 1400 1500 2200 100 1100 1700 2000 320031002100180013001400800600400davis street wm and sewer map.mxd 12/10/2010 0 0.5 10.25 Mile ´ This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. Davis Street Water Main and Sewer Main Replacement Project DAVIS STREET WATER MAIN AND SEWER MAIN REPLACEMENT PROJECT, PW-WMRS-1302 City of Evanston Department of Public Works 89 of 419 Bid No. 13-36, Davis Street water Main & Sewer Replacement Project, M/W/EBE Compliance Approval, Bolder Contractors, Inc., 5-9-13. To: Suzette Robinson, Director of Public Works From: Joseph McRae, Deputy City Manager Subject: Bid No. 13-36, Davis Street Water Main & Sewer Replacement Project Date: May 9, 2013 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to Bid No. 13-36, Davis Street Water Main & Sewer Replacement Project, Bolder Contractors, Inc. is found to be in initial compliance with the goal by subcontracting approximately 25% of the work to certified M/W/EBEs. Bolder Contractors,Inc.’s total bid is $2,648,200.00, and will receive 25.3% credit. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Ozinga Ready Mix, 2525 W. Oakton, Evanston, IL 60202 Concrete Supplier $150,000.00 5.7% X Vinto & Son Trucking, 5920 S. Oak Park, Chicago, IL 60638 Trucking and Hauling $180,000.00 6.8% X R. A. Seaton, 1467 McKinley, Belvidere, IL 61008 Pipe Supplier $340,000.00 12.8% X Total M/W/EBE $670,000.00 25.3% Cc: Martin Lyons, Assistant City Manager/CFO Louis Gergits, Finance Manger Memorandum 90 of 419 For City Council meeting of May 13, 2013 Item A3.5 Business of the City by Motion: Central Street & Stewart Avenue Parking Lot For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Homayoon Pirooz, P.E., Public Works Assistant Director Infrastructure & Engineering Sat Nagar, P.E., Senior Engineer, Engineering Division Subject: Contract award for Parking Lot Improvement Project at Central Street and Stewart Avenue (Bid 13-37) Date: May 2, 2012 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract for the Central Street & Stewart Avenue parking lot rehabilitation project (Bid 13-37) with Chicagoland Paving (225 Telser Road, Lake Zurich, IL 60047) in the amount of $419,900. Funding Source: Funding is provided from the Parking Fund, with a budget allocation of $540,000. Summary The parking lot improvement project allows for deteriorated parking lots to be improved with new curbing, stabilized base material and new asphalt pavement surface as required. Before the parking lot improvements are completed, underground sewer structures are upgraded. The locations are selected based on field investigations by Parking and Engineering Division staff as well as the customer input. This program is funded by the Parking Fund. The parking lot #4 located at Central Street and Stewart Avenue is being improved in this contract. As part of this project we will be constructing sidewalk bump-outs on Central Street at Stewart Avenue. This bump-out should improve safety of the pedestrians crossing Central Street. Also the sidewalks on Central Street and Stewart Avenue are being replaced with porous concrete around the parking lot. A bike shelter will be installed on Stewart north of Central Street in the west parkway. Memorandum 91 of 419 The City of Evanston Engineering staff prepared bid documents and were sent to several potential bidders. The project was bid in April and advertised in the Chicago Tribune. The project was also published in the State Contractors Bulletin and on Demand Star. The bids were opened on April 22, 2013. Bids were submitted by Chicagoland Paving Contractors, Lake Zurich, All Star Asphalt Inc., Wheeling, J.A. Johnson Paving Company, Arlington Heights, Landmark Contractor, Huntley, A. Lamp Concrete Contractors, Schaumburg, and Schroeder Asphalt Services Inc., Huntley. The bid results are correct and in order. A copy of the bid tabulation is enclosed for your review. CONTRACTOR BID PRICE Chicagoland Paving $419,900.00 All Star Asphalt $423,252.13 J.A. Johnson Paving $518,946.00 Landmark Contractor Inc. $553,574.72 Schroeder Asphalt Services Inc. $575,934.00 A. Lamp Concrete Contractors $577,337.55 The engineer’s estimate for this project is $520,473.48. The City’s estimate is based on previous year’s prices considering price increases to account for inflation. Competitive bids on this resurfacing project and others in the area are coming in lower than the engineer’s estimate due in large part to the current economy. The first low bid contractor, Chicagoland Paving is in compliance with the M/W/EBE goal of the City. They are satisfying their M/W/EBE goal by having RAI Concrete, Inc., Evergreen Supply Company (Certified WBE Firms) and Electrical Resource Management (Certified MBE Firm) as the subcontractors. The total value of the estimated M/W/EBE subcontracted work is 25.02% of the total contract amount. The M/W/EBE schedule and supporting documentation has been reviewed and approved by the City Manager’s office, as indicated in the attached memo. Chicagoland Paving has worked with the City before on similar projects and completed work on time and within budget. Attachments: Bid Tab Location Map M/W/EBE Memo 92 of 419 CITY OF EVANSTON TABULATION OF BIDS FOR PARKING LOT REHABILITATION AT CENTRAL STREET AND STEWARD AVENUE PW - PK - 1306 DATE: 04 / 23 / 13 NAME AND ADDRESS OF BIDDERS TIME: 2:00 P.M. ATTENDED BY: SN TOTAL UNIT UNIT UNIT UNIT UNIT UNIT UNIT QUANTITY PRICE PRICE PRICE PRICE PRICE PRICE PRICE 1 Thermoplastic Pavement Marking Letters and Symbols Sq. Ft 98 $8.00 $781.20 $4.45 $436.10 $4.00 $392.00 $4.00 $392.00 $6.50 $637.00 $7.00 $686.00 $6.85 $671.30 2 Thermoplastic Pavement Marking Line, 4" Foot 1,901 $1.50 $2,850.75 $1.00 $1,901.00 $0.90 $1,710.90 $0.90 $1,710.90 $1.95 $3,706.95 $2.00 $3,802.00 $2.05 $3,897.05 3 Thermoplastic Pavement Marking Line, 6" Foot 246 $2.00 $491.40 $1.05 $258.30 $0.95 $233.70 $0.95 $233.70 $3.00 $738.00 $4.00 $984.00 $3.15 $774.90 4 Thermoplastic Pavement Marking Line, 12" Foot 185 $3.00 $554.40 $2.50 $462.50 $2.25 $416.25 $2.25 $416.25 $6.00 $1,110.00 $7.00 $1,295.00 $6.30 $1,165.50 5 Thermoplastic Pavement Marking Line, 24" Foot 86 $6.00 $516.60 $3.70 $318.20 $3.30 $283.80 $3.30 $283.80 $12.00 $1,032.00 $15.00 $1,290.00 $12.60 $1,083.60 6 Pavement Marking Tape, Type 1 Foot 100 $1.50 $150.00 $0.01 $1.00 $4.00 $400.00 $2.00 $200.00 $1.00 $100.00 $2.00 $200.00 $2.10 $210.00 7 Tree Trunk Protection Each 6 $150.00 $900.00 $75.00 $450.00 $2.00 $12.00 $80.00 $480.00 $300.00 $1,800.00 $125.00 $750.00 $210.00 $1,260.00 8 Tree Relocation Each 1 $800.00 $800.00 $750.00 $750.00 $1,000.00 $1,000.00 $1,500.00 $1,500.00 $900.00 $900.00 $500.00 $500.00 $2,100.00 $2,100.00 9 Temporary Fence Foot 315 $2.00 $630.00 $3.50 $1,102.50 $2.25 $708.75 $2.50 $787.50 $1.00 $315.00 $3.00 $945.00 $4.75 $1,496.25 10 Root Pruning Foot 74 $4.00 $294.00 $15.00 $1,110.00 $6.00 $444.00 $5.00 $370.00 $20.00 $1,480.00 $4.00 $296.00 $21.00 $1,554.00 11 Earth Excavation Cu. Yd. 788 $30.00 $23,625.00 $29.90 $23,561.20 $35.00 $27,580.00 $50.00 $39,400.00 $41.70 $32,859.60 $40.00 $31,520.00 $47.10 $37,114.80 12 Trench Backfill Cu. Yd. 315 $45.00 $14,175.00 $33.30 $10,489.50 $32.00 $10,080.00 $30.00 $9,450.00 $31.25 $9,843.75 $35.00 $11,025.00 $33.60 $10,584.00 13 Furnishing and Placing Topsoil, 3" Sq. Yd. 840 $4.00 $3,360.00 $3.00 $2,520.00 $2.50 $2,100.00 $4.00 $3,360.00 $4.50 $3,780.00 $2.00 $1,680.00 $0.01 $8.40 14 Sodding, Salt Tolerant Sq. Yd. 840 $7.00 $5,880.00 $9.00 $7,560.00 $5.40 $4,536.00 $5.00 $4,200.00 $11.00 $9,240.00 $5.00 $4,200.00 $21.00 $17,640.00 15 Supplemental Watering Each 10 $60.00 $600.00 $0.01 $0.10 $300.00 $3,000.00 $10.00 $100.00 $200.00 $2,000.00 $1.00 $10.00 $78.75 $787.50 16 Aggregate Base Course, Type B, 4" Sq. Yd. 122 $7.00 $852.60 $5.00 $610.00 $10.00 $1,220.00 $6.00 $732.00 $8.15 $994.30 $5.00 $610.00 $7.30 $890.60 17 Aggregate Base Course, Type B, 6" Sq. Yd. 2,243 $10.00 $22,428.00 $7.00 $15,701.00 $6.00 $13,458.00 $10.00 $22,430.00 $9.80 $21,981.40 $7.00 $15,701.00 $7.70 $17,271.10 18 Porous Concrete Aggregate Base Course, 6" Cu. Yd. 87 $50.00 $4,357.50 $37.50 $3,262.50 $59.75 $5,198.25 $55.00 $4,785.00 $65.50 $5,698.50 $45.00 $3,915.00 $59.70 $5,193.90 19 Porous Concrete 5" Sq. Ft. 4,697 $10.00 $53,640.00 $6.75 $31,704.75 $7.80 $36,636.60 $5.00 $23,485.00 $8.30 $38,985.10 $13.00 $61,061.00 $7.35 $34,522.95 20 HES Portland Cement Concrete Base Course, 9" Sq. Yd. 11 $70.00 $735.00 $125.00 $1,375.00 $64.35 $707.85 $90.00 $990.00 $71.70 $788.70 $100.00 $1,100.00 $126.00 $1,386.00 21 Hot-Mix Asphalt Surface Removal (Variable Depth) Sq. Yd. 3,080 $4.00 $12,318.60 $3.00 $9,240.00 $5.00 $15,400.00 $0.10 $308.00 $7.16 $22,052.80 $5.00 $15,400.00 $8.10 $24,948.00 22 Bituminous Materials (Prime Coat) Gal. 1,275 $4.00 $5,098.80 $0.01 $12.75 $2.00 $2,550.00 $0.01 $12.75 $3.25 $4,143.75 $1.00 $1,275.00 $0.01 $12.75 23 Aggregate (Prime Coat) Ton 6 $50.00 $315.00 $0.01 $0.06 $25.00 $150.00 $1.00 $6.00 $82.50 $495.00 $1.00 $6.00 $1.00 $6.00 24 Binder Course(Machine Method), N50 (IL 9.5 mm) Ton 249 $90.00 $22,396.50 $79.00 $19,671.00 $100.00 $24,900.00 $80.00 $19,920.00 $92.00 $22,908.00 $85.00 $21,165.00 $105.00 $26,145.00 25 Hot-Mix Asphalt Surface Course, Mix "D", N50 (IL 9.5 mm) Ton 214 $95.00 $20,349.00 $89.00 $19,046.00 $100.00 $21,400.00 $86.00 $18,404.00 $98.00 $20,972.00 $90.00 $19,260.00 $112.00 $23,968.00 26 Incidental Hot - Mix Asphalt Surfacing Ton 34 $200.00 $6,720.00 $89.00 $3,026.00 $150.00 $5,100.00 $85.00 $2,890.00 $150.00 $5,100.00 $135.00 $4,590.00 $145.00 $4,930.00 27 Mixture for Cracks, Joints and Flangeways Ton 1 $300.00 $300.00 $100.00 $100.00 $275.00 $275.00 $1.00 $1.00 $260.00 $260.00 $1.00 $1.00 $150.00 $150.00 28 Cold Mix Ton 1 $150.00 $1,500.00 $100.00 $100.00 $275.00 $275.00 $200.00 $200.00 $200.00 $200.00 $150.00 $150.00 $200.00 $200.00 29 Portland Cement Concrete Pavement, 8" Sq. Yd. 95 $60.00 $5,670.00 $52.00 $4,940.00 $47.25 $4,488.75 $85.00 $8,075.00 $53.00 $5,035.00 $55.00 $5,225.00 $52.50 $4,987.50 30 Portland Cement Concrete Sidewalk, 5" Sq. Ft. 2,875 $6.00 $17,249.40 $4.70 $13,512.50 $5.50 $15,812.50 $5.00 $14,375.00 $4.90 $14,087.50 $5.50 $15,812.50 $5.05 $14,518.75 31 Pavement Removal Sq. Yd. 75 $18.00 $1,350.00 $10.00 $750.00 $10.00 $750.00 $15.00 $1,125.00 $18.35 $1,376.25 $20.00 $1,500.00 $22.45 $1,683.75 32 Driveway Pavement Removal Sq. Yd. 53 $25.00 $1,312.50 $10.00 $530.00 $10.00 $530.00 $15.00 $795.00 $14.45 $765.85 $15.00 $795.00 $16.60 $879.80 33 Curb Removal Foot 290 $6.00 $1,738.80 $3.50 $1,015.00 $5.00 $1,450.00 $5.00 $1,450.00 $9.10 $2,639.00 $4.00 $1,160.00 $6.25 $1,812.50 34 Combination Curb and Gutter Removal Foot 357 $7.00 $2,499.00 $3.50 $1,249.50 $5.00 $1,785.00 $10.00 $3,570.00 $9.10 $3,248.70 $4.00 $1,428.00 $6.65 $2,374.05 35 Sidewalk Removal Sq. Ft. 5,581 $1.50 $8,371.13 $1.00 $5,581.00 $1.00 $5,581.00 $3.00 $16,743.00 $1.75 $9,766.75 $1.50 $8,371.50 $1.10 $6,139.10 36 Storm Sewer, 10", Special (DIP / CL 50) Lin. Ft. 311 $140.00 $43,512.00 $83.25 $25,890.75 $80.00 $24,880.00 $135.00 $41,985.00 $102.00 $31,722.00 $90.00 $27,990.00 $84.00 $26,124.00 37 Storm Sewer, 24", Type 1 (RCP / CL V) Lin. Ft. 6 $400.00 $2,400.00 $210.00 $1,260.00 $200.00 $1,200.00 $235.00 $1,410.00 $390.00 $2,340.00 $95.00 $570.00 $210.00 $1,260.00 38 Inlet, Type A, Type 1 Frame, Open Lid Each 4 $2,000.00 $8,000.00 $1,665.00 $6,660.00 $1,600.00 $6,400.00 $1,100.00 $4,400.00 $1,320.00 $5,280.00 $1,350.00 $5,400.00 $1,680.00 $6,720.00 39 Catchbasin, Type A, 4' Diameter, Type 1 Frame, Open Lid Each 1 $3,500.00 $3,500.00 $4,160.00 $4,160.00 $4,000.00 $4,000.00 $3,200.00 $3,200.00 $3,445.00 $3,445.00 $2,250.00 $2,250.00 $4,200.00 $4,200.00 40 Manhole, Type A, 4' Diameter, Type 1 Frame, Closed Lid Each 1 $4,000.00 $4,000.00 $8,850.00 $8,850.00 $8,500.00 $8,500.00 $3,800.00 $3,800.00 $12,100.00 $12,100.00 $2,750.00 $2,750.00 $8,925.00 $8,925.00 41 Inlet to be Adjusted Each 1 $400.00 $400.00 $365.00 $365.00 $350.00 $350.00 $425.00 $425.00 $125.00 $125.00 $350.00 $350.00 $367.50 $367.50 42 High Capacity Inlet to be Relocated, Special Each 2 $800.00 $1,600.00 $1,560.00 $3,120.00 $1,500.00 $3,000.00 $1,100.00 $2,200.00 $2,375.00 $4,750.00 $500.00 $1,000.00 $1,575.00 $3,150.00 43 Catchbasin to be Adjusted Each 3 $400.00 $1,200.00 $315.00 $945.00 $300.00 $900.00 $425.00 $1,275.00 $125.00 $375.00 $350.00 $1,050.00 $315.00 $945.00 44 Buffalo Box to be Adjusted Each 3 $300.00 $900.00 $155.00 $465.00 $150.00 $450.00 $325.00 $975.00 $100.00 $300.00 $125.00 $375.00 $157.50 $472.50 45 Traffic Signal Pole to be Adjusted Each 1 $2,000.00 $2,000.00 $2,280.00 $2,280.00 $2,500.00 $2,500.00 $2,150.00 $2,150.00 $2,150.00 $2,150.00 $2,250.00 $2,250.00 $2,187.15 $2,187.15 46 Utility Structures to be Adjusted, Special Each 2 $400.00 $800.00 $1,380.00 $2,760.00 $1,595.00 $3,190.00 $1,300.00 $2,600.00 $1,300.00 $2,600.00 $1,500.00 $3,000.00 $1,260.00 $2,520.00 47 Light Poles to be Adjusted, Complete Each 2 $1,500.00 $3,000.00 $2,280.00 $4,560.00 $2,530.00 $5,060.00 $2,150.00 $4,300.00 $2,150.00 $4,300.00 $2,250.00 $4,500.00 $2,187.15 $4,374.30 48 Parking Spot Signs with Post, Installed, Complete Each 18 $200.00 $3,600.00 $175.00 $3,150.00 $200.00 $3,600.00 $450.00 $8,100.00 $250.00 $4,500.00 $350.00 $6,300.00 $220.50 $3,969.00 49 Permit Parking Signs with Post, Installed, Complete Each 4 $150.00 $600.00 $175.00 $700.00 $200.00 $800.00 $450.00 $1,800.00 $250.00 $1,000.00 $350.00 $1,400.00 $220.50 $882.00 50 Handicap Parking Sign with Post, Installed, Complete Each 2 $300.00 $600.00 $175.00 $350.00 $200.00 $400.00 $350.00 $700.00 $250.00 $500.00 $350.00 $700.00 $220.50 $441.00 51 Concrete Curb, Type B, (AEP - Modified) Each 940 $20.00 $18,795.00 $15.90 $14,946.00 $21.00 $19,740.00 $17.00 $15,980.00 $24.00 $22,560.00 $20.00 $18,800.00 $16.80 $15,792.00 52 Combination Concrete Curb and Gutter, Type B 6.12 (AEP - Each 689 $21.00 $14,464.80 $15.40 $10,610.60 $16.75 $11,540.75 $17.00 $11,713.00 $29.00 $19,981.00 $18.00 $12,402.00 $16.80 $11,575.20 53 Remove Existing Concrete Bumper Blocks, Meter Posts Each 55 $10.00 $550.00 $50.00 $2,750.00 $15.00 $825.00 $16.00 $880.00 $35.00 $1,925.00 $100.00 $5,500.00 $72.70 $3,998.50 54 Remove and Reset Existing Street Signs Each 10 $200.00 $2,000.00 $100.00 $1,000.00 $200.00 $2,000.00 $200.00 $2,000.00 $225.00 $2,250.00 $300.00 $3,000.00 $319.90 $3,199.00 55 Concrete Bumper Blocks, Installed, Complete Each 56 $150.00 $8,400.00 $55.00 $3,080.00 $55.00 $3,080.00 $65.00 $3,640.00 $158.85 $8,895.60 $150.00 $8,400.00 $78.75 $4,410.00 56 Detectable Warnings, Installed, Complete Sq. Ft. 231 $30.00 $6,930.00 $29.00 $6,699.00 $23.00 $5,313.00 $30.00 $6,930.00 $16.52 $3,816.12 $35.00 $8,085.00 $28.90 $6,675.90 57 Construction Layout L Sum 1 $10,000.00 $10,000.00 $2,900.00 $2,900.00 $3,500.00 $3,500.00 $3,950.00 $3,950.00 $3,215.00 $3,215.00 $15,000.00 $15,000.00 $4,305.00 $4,305.00 58 Traffic Control and Protection L Sum 1 $20,000.00 $20,000.00 $4,029.69 $4,029.69 $1,500.00 $1,500.00 $90,000.10 $90,000.10 $72,566.00 $72,566.00 $85,000.00 $85,000.00 $25,600.00 $25,600.00 59 Street Sweeping Each 5 $200.00 $1,000.00 $0.01 $0.05 $100.00 $500.00 $850.00 $4,250.00 $365.00 $1,825.00 $350.00 $1,750.00 $462.00 $2,310.00 60 Concrete Foundation, 5' Deep Each 6 $1,500.00 $9,000.00 $690.00 $4,140.00 $792.00 $4,752.00 $650.00 $3,900.00 $650.00 $3,900.00 $850.00 $5,100.00 $945.00 $5,670.00 61 KIM Lighting Unit - Single Luminaire, Installation, Complete Each 3 $4,500.00 $13,500.00 $3,600.00 $10,800.00 $4,180.00 $12,540.00 $3,400.00 $10,200.00 $3,400.00 $10,200.00 $4,500.00 $13,500.00 $4,124.40 $12,373.20 62 KIM Lighting Unit - Double Luminaire, Installation, Complete Each 2 $7,000.00 $14,000.00 $5,360.00 $10,720.00 $6,215.00 $12,430.00 $5,050.00 $10,100.00 $5,050.00 $10,100.00 $6,250.00 $12,500.00 $5,874.75 $11,749.50 63 Precast Concrete Handhole, Small Size Each 2 $500.00 $1,000.00 $435.00 $870.00 $506.00 $1,012.00 $410.00 $820.00 $410.00 $820.00 $1,500.00 $3,000.00 $963.90 $1,927.80 64 Trench and Backfill (Electric Cable) Foot 357 $7.00 $2,499.00 $5.10 $1,820.70 $5.94 $2,120.58 $5.00 $1,785.00 $4.80 $1,713.60 $4.00 $1,428.00 $4.00 $1,428.00 65 Galvanized Steel Conduit, In Trench, 2" Foot 357 $20.00 $7,140.00 $12.75 $4,551.75 $15.40 $5,497.80 $12.00 $4,284.00 $12.00 $4,284.00 $20.00 $7,140.00 $17.00 $6,069.00 66 Electric Cable, Unit Duct, 2 - 1/C No. 6 AWG, 600 V, and 1 #8 Foot 357 $10.00 $3,570.00 $9.00 $3,213.00 $10.45 $3,730.65 $9.00 $3,213.00 $8.50 $3,034.50 $15.00 $5,355.00 $12.95 $4,623.15 67 Plantings - Bushes, Installation, Complete Each 74 $90.00 $6,615.00 $49.00 $3,626.00 $35.00 $2,590.00 $50.00 $3,700.00 $90.00 $6,660.00 $150.00 $11,100.00 $105.00 $7,770.00 68 Bike Rack, Installed, Complete Each 8 $300.00 $2,400.00 $1,000.00 $8,000.00 $565.00 $4,520.00 $800.00 $6,400.00 $460.00 $3,680.00 $1,500.00 $12,000.00 $2,583.00 $20,664.00 69 Park a Bike Curve Outdoor Bike Shelter Model C0924, Install Each 1 $22,000.00 $22,000.00 $21,500.00 $21,500.00 $22,000.00 $22,000.00 $25,000.00 $25,000.00 $25,500.00 $25,500.00 $32,500.00 $32,500.00 $24,260.00 $24,260.00 70 Changeable Message Sign (2 signs - 2 month each) Cal. Mo 4 $1,500.00 $6,000.00 $1,500.00 $6,000.00 $400.00 $1,600.00 $1,250.00 $5,000.00 $1,250.00 $5,000.00 $100.00 $400.00 $1,312.50 $5,250.00 71 Special/non-special Waste Disposal Cu. Yd. 788 $25.00 $19,687.50 $60.00 $47,280.00 $30.00 $23,640.00 $25.00 $19,700.00 $17.00 $13,396.00 $10.00 $7,880.00 $90.60 $71,392.80 72 Soil Analysis L Sum 1 $8,000.00 $8,000.00 $2,500.00 $2,500.00 $3,000.00 $3,000.00 $2,500.00 $2,500.00 $500.00 $500.00 $3,500.00 $3,500.00 $1,890.00 $1,890.00 73 IDOT Permit Each 1 $2,000.00 $2,000.00 $1,000.00 $1,000.00 $25.00 $25.00 $500.00 $500.00 $1,225.00 $1,225.00 $5,000.00 $5,000.00 $5,500.00 $5,500.00 $520,473.48 $419,900.00 $423,252.13 $518,946.00 $553,574.72 $1,151,868.00 $577,337.55 $419,900.00 $423,252.13 $518,946.00 $553,574.72 $575,934.00 $577,337.55 TOTAL J.A. JOHNSON PAVING CO. ARLINGTON HEIGHTS, IL 60005 APPROVED ENGINEER'S ESTIMATE CHICAGO PAVING TOTAL TOTAL LAKE ZURICH, IL 60047 225 TELSER ROAD 1025 E. ADDISON COURT TOTAL BID AS READ AS CORRECTED ITEM NUMBER ITEM UNIT 11916 W. MAIN ST. HUNTLEY, IL TOTAL LANDMARK CONTRACTORS, INC.ALAMP CONCRETE CONTRACTORS, INC. 1900 WRIGHT BLVD. SCHAUMBURG, IL 60193 TOTAL SCHROEDER ASPHALT SERVICES, INC. P.O. BOX 831, HUNTLEY, IL 60142 TOTALTOTAL ALLSTAR ASPHALT, INC 165 W. HINTZ RD WHEELING, IL 60090 93 of 419 HARRISON STMEADOW-LARK LNGLENVIEW RD THAYER ST ARBORLN KNOX CIRHIGHLAND AVELAWNDALE AVEPARK PL EWING AVECOLFAX ST BENNETT AVEBRADLEY PLFOSTER STST E W A R T A V E HARRISON STWALNUT AVEGREY AVEDODGE AVEDARROW AVEDEWEY AVEASHLAND AVEEMERSON ST LYONS ST MADISON STOAK AVEOAKCLARK STASBURY AVECASE ST FOSTER ST CLINTON PL LINDEN PL UNIVERSITY PL CLARK S T CLYDE AVEHINMAN AVE INGLESIDE PK GREELEYHILLSIDE LN NOYES CULVER ISABELLA ST PAYNE ST CALVIN CIR LAWNDALE AVETHAYER ST PARK PL PITNER AVELAKE STLEMAR AVEDEMPSTER STHARTREY AVEPR A I R I E A V E BROWNLIVINGSTON ST THELIN CTASHLAND AVEJACKSON AVEWESLEY AVECRAINASBURY AVESHERMAN AVECHICAGO AVE GARRETT PL MILBURN PK DEMPSTER STGROSS POINT RDPAYNE DARTMOUTH PL PROSPECT AVECOWPER AVECENTRAL ST LINCOLNWOOD DRELGI N R D WOODLAND RD PITNER AVENATHANIEL PL CHURCH ST NOYES ST RICHMOND AVEWARREN STGREY AVEGREYHOVLAND CTBROWN AVEG R E E N B A Y R D DARROW AVESOUTH BLVDDARROW AVELYONS STWOODBINE AVEJENKS ST WASHINGTON STASHLAND AVECROFT LNWESLEY AVEROSALIE ST BARTON AVELEE STRIDGE AVEOAK AVEMAPLE AVELINCOLN ST CASE PL LAKE ST CHURCH S TORRINGTON AVEINGLESIDE PL FOREST AVETECH DR SHERIDAN RD HILLSIDE RD SIMPSON STHASTINGS AVEOTTO LN RIDGEWAY AVEMARCY AVEFORESTVIEW RDREESE AVEBENNETT AVEHOWARD STHARTREY AVECLEVELAND STFOWLER AVECRAIN STPITNER AVEBROWN AVEWASHINGTON STHARTREY AVEBROWN AVEGREY AVEFLORENCE AVEASBURY AVEMONROE STST. MARK'S CTRIDGE AVEELMWOOD AVESHERMAN AVESHERMAN AVEHAMLIN ST GAFFIELD PL SHERMAN PL GREENWOOD STHINMAN AVESHERMAN AVEHAVEN ST EUCLIDPARK PL JUDSON AVE SOUTH BLVD LEE STJUDSON AVEMICHIGAN AVESHERIDAN SQLAKE SHORE BLVDSH E R IDAN RD THAYERST T H A Y E R C T CRAWFORD AVECOLFAX PL TRINITY CT HARTZELL ST NORMANDY PL HURD AVEMcDANIEL AVEWADE CTMARTHA LNHARTZELL ST PITNER ALYGREENWOOD STMcCORMICK BLVDGREY AVEKEENEY ST GREENLEAF ST BRI D G E ST PAYNE ST ISABELLA ST FLORENCE AVECLEVELAND STDEWEY AVECOLFAX TER CENTRAL ST CHANCELLOR WASHINGTON STRIDGE AVEGARNETT PL LEONARD PL BRUMMEL ST MULFORD STMAPLE AVEELG I N R D COLFAX STRIDGE AVERIDGE TER DAVIS S T LIBRARY PL DARTMOUTH PL CHICAGO AVE KEDZIE ST MAIN ST FOREST AVEARTSCIRCLE DR ARNOLD PLSHERIDAN RDPRINCETON AVEMARCY AVEISABELLA ST LINCOLN ST THAYER ST HAWTHORNE LN LINCOLN ST COLFAX STLIVINGSTON DODGE AVEGROVE ST HARRISONBROADWAY AVECHANCELLOR ST FOSTER STJACKSON LIVINGSTON DOBSON ST HARVARD TER SOUTH BLVDRIDGE CTRIDGE AVESIMPSON STBRYANT AVEOAKTON ST EMERSON ST MONTICELLO PL HINMAN AVEKEENEY ST GREENLEAF ST MICHIGAN AVEBURNHAM PLPRINCETONWELLINGTON CTCRAWFORD LINCOLNWOOD DRBRUMMEL PLMcCORMICK BLVDMcDANIEL AVEMcDANIEL AVESIMPSON ST OAKTON ST MADISON PLLAUREL AVEPIONEER RDPAYNE STELM AVESEWARD STBROWN AVELEE ST GREY AVEGREY AVEDOBSON STDODGE AVESEWARD STDEWEY AVEWESLEY AVEWESLEY AVEELINOR PL DAVIS STWESLEY E A S T R A I L R O A D A V E LEON PL NOYES ST GRANTGIRARD AVESEWARD STELMWOOD AVEREBA PL NOYES CTGARRISON AVESHERIDAN RD CALLAN AVEGROVE S T CALLANJUDSON AVELAKESIDE CT HAMILTON ST HAYES CLIFFORD STBERNARD PLTHAYER PARK PL CENTRAL PARK AVEGRANT STEWING AVEMcDANIEL AVECENTRAL ST HARTREY AVEFOWLER AVELELAND AVELYONS ST BRUMMEL STDEWEY AVEKEENEY STDODGE AVEMAIN STDARROW AVEGRANT ST P R A I R I E A V E P O P L A R A V E G R E E N B A Y R D MULFORD ST ASHLAND AVEKIRK ST WILDER STEASTWOOD AVEASHLAND AVEASBURY AVEWESLEY AVEASBURY AVEHAMPTON PKYHULL TER AUSTIN STPRATT CTRIDGE AVEBENSON AVECENTRAL ST SHERIDAN PL R OS LYN PL HOWARD STCUSTER AVEMILBURN ST SHERIDAN RDFOREST PLCAMPUS DREDGEMERE CTNORTH SHORE CHANNELNORTH SHORE CHANNELL A K E M I C H I G A N1200 1800 29002300200019001600400100 200 800 900 1000 1700 2100 2700 2800 500 2100 2700 340030002200160015001000500300300 1100 1200 1300 1800 1900 2300 2900 900 28002500270025007006005002400 1400 1500 1900 2200 2300 2600 350026002400180017001500120011001000800600 2500 2600 300 400 600 800 700 2800 3600230020002200130012001100700200400 1600 200 1000 380033001700900900200500 2000 1300 1600 2500 2400 370026002400210019001400100300100700 1400 1500 2200 100 1100 1700 2000 320031002100180013001400800600400PARKING LOT 4 Location Map.mxd 05/02/2013 0 0.5 10.25 Mile ´ This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. PARKING LOT REHABILITATION PROJECT(CENTRAL & STEWART - PARKING LOT 4) City of Evanston Department of Public Works PROJECT LOCATION 94 of 419 Bid No. 13-37, Parking Lot Rehabilitation at Central Street and Stewart Avenue, M/W/EBE Compliance Approval, Chicagoland Paving, 5-9-13 To: Suzette Robinson, Director of Public Works From: Joseph McRae, Deputy City Manager Subject: Bid No. 13-37, Contract for Parking Lot Improvement Project at Central Street and Stewart Avenue Date: May 9, 2013 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to Bid No. 13-37, Contract for Parking Lot Improvement Project at Central Street and Stewart Avenue, Chicagoland Paving is found to be in initial compliance with the goal by subcontracting approximately 25% of the work to certified M/W/EBEs. Chicagoland Paving’s total bid is $419,900.00, they will receive 25% credit and will subcontract as follows: Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Electrical Resource Management, 703 Childs St., Wheaton, IL 60187 Material Supply $1,078.14 .26% X RAI Concrete, Inc., 1827 Blackhawk, West Chicago, IL 60185 Concrete Site Work $88,200.00 21% X Evergreen Supply Co., 9901 S. Torrence, Chicago, IL 60617 Electrical Materials $15,765.00 3.75% X Total M/W/EBE $105,043.14 25% Cc: Martin Lyons, Assistant City Manager/CFO Louis Gergits, Finance Manger Memorandum 95 of 419 For the City Council Meeting of May 10, 2010 Item # For City Council Meeting of May 13, 2013 Item A3.6 Business of the City by Motion: Police Department Replacement Vehicle Purchase For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Suzette Robinson, Director of Public Works Richard Eddington, Chief of Police. Lonnie Jeschke, CPFP, Manager Fleet Services Subject: One Replacement Vehicle Purchase for Evanston Police Department Date: May 6, 2013 Recommended Action: Staff recommends City Council approval for the purchase of one (1) replacement vehicle (Ford Expedition) for the Evanston Police Department (E.P.D) in the total amount of $35,018.00 from Golf Mill Ford, located at 9401 N. Milwaukee Avenue, Niles, 60741. Funding Source: Funding is provided by the Fleet Vehicle Replacement Fund (7780.65550). Summary: Last year the Evanston Police Department won first place in the International Association of Police Chiefs “Police Traffic Safety Challenge”. One of the prizes for this achievement was the use of a fully loaded and equipped 2012 Ford Expedition for one (1) year. At the end of the year, the winner is given the opportunity to purchase this vehicle from Ford Manufacturing through our local dealer, Golf Mill Ford. Ford requested a sale price of $60,000.00. E.P.D. in collaboration with Fleet Services researched this offer and negotiated with Ford and offered them $35,018.00 based on age, mileage, fair market value and subject to City Council approval of this expenditure. Ford accepted the City’s offer contingent on City Council Approval. This replacement vehicle is not a new addition to the Fleet. An existing vehicle presently assigned to the E.P.D. will be given up. In addition, this replacement vehicle will not be add ed into future replacement vehicles identified for E.P.D. and budgeted for in F.Y. 2013. Therefore, there will be no net gain of vehicles to the E.P.D. or the Fleet as a whole. The future E.P.D. replacement units will be subject to a separate request for approval by City Council to purchase later this year. The detail of the vehicle to be replaced is listed below. Memorandum 96 of 419 2 Department/Division Unit # Description Model Year Condition Original Purchase Price L.T.D. Repair $$’s E.P.D./Traffic 64 Ford C.V. 2003 Very Poor $21,397.00 $22,717.01 The recommended replacement unit purchases are as follows: Department/Division Unit # Replacement Description Model Year Purchase Price Type of Bid or Quote Vendor E.P.D./Traffic 64 Ford Expedition 2012 $35,018.00 Negotiated Price Ford Motor Comp. The vehicle listed for replacement supports daily operations of the E.P.D. Traffic Division. The replacement of this vehicle is crucial for safe, reliable, and cost effective operations on a daily basis for this business unit. There are no Evanston Based Businesses that can provide this type of vehicle . 97 of 419 One Replacement Vehicle Purchase for Evanston Police Department, M/W/EBE Waiver, Golf Mill Ford, 5-9-13 To: Suzette Robinson, Director of Public Works From: Joseph McRae, Deputy City Manager Subject: One Replacement Vehicle Purchase for Evanston Police Department Date: May 9, 2013 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However, the Replacement Vehicle Purchase for Evanston Police Department precludes subcontracting opportunities. Therefore, a waiver is granted. Cc: Martin Lyons, Assistant City Manager/CFO Louis Gergits, Finance Manager Memorandum 98 of 419 For City Council meeting of May 13, 2013 Item A3.7 Business of the City by Motion: Noyes Cultural Arts Center Chimney & Roof Repair For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Suzette Robinson, Director of Public Works Douglas J. Gaynor, Director, Parks, Recreation and Community Services Paul D’Agostino, Superintendent of Parks, Forestry & Facilities Stefanie Levine, Assistant Superintendent of Parks, Forestry & Facilities Subject: Contract Award to G.A. Johnson & Son for the 2013 Noyes Cultural Arts Center Chimney & Roof Repair Project, Bid #13-02 Date: May 13, 2013 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract for the base bid plus alternates 1, 3 and 7 for the 2013 Noyes Cultural Arts Center Chimney & Roof Repair Project with G.A. Johnson & Son located at 828 Foster Street, Evanston, Illinois 60201, in the amount of $ 1,073,660.00. Funding Source: FY 2013 CIP Fund Account No. 415663: $ 70,000.00 State of Illinois DCEO Grant: $ 750,000.00 FY 2013 CIP Amendment: $ 434,000.00 Total Funding: $1,254,000.00 Summary: In order to maintain Noyes, keep water from entering the building and provide a safe and healthy facility for occupants, the City needs to make repairs to the chimneys and replace the roof and other associated components of the building. As this design work required the expertise of an architectural consultant, the City hired Altusworks, Inc., a consulting firm, to prepare designs to correct the deficiencies in summer 2012. The following items were included in the bid documents Altusworks prepared: 1. Repair nine masonry chimneys by rebuilding brick, stripping paint, repointing and replacing chimney caps. 2. Replace the roof in its entirety including both steep slope and low slope roofing systems, repair existing wood deck and rafters and provide attic ventilation. 3. Rebuild and paint damaged exterior wood soffits and any other associated components including gutters and downspouts. Memorandum 99 of 419 4. Provide a new lightning protection system (Alternate 1). Recommended for inclusion in the bid award in order to enhance electrical safety within the building. 5. Remove and replace the bowing brick masonry wall and ramp on the west side of the building (Alternate 2). Not recommended for inclusion in the bid award due to budget limitations. 6. Repair and rebuild the deteriorated exterior masonry wall and cap at the south façade stair leading to the basement (Alternate 3). Recommended for inclusion in the bid award due to the existing wall’s severe deterioration and potential for failure if replacement is further delayed. 7. Strip paint, clean, grind, repoint and refinish masonry on all facades in order to extend masonry life (Alternate 4). Not recommended for inclusion in the bid award due to budget limitations. 8. Repair stepped cracks in brick facades in order to extend masonry life (Alternate 5). Not recommended for inclusion in the bid award due to budget limitations. 9. Remove existing ivy from the face of the brick walls in order to extend masonry life (Alternate 6). Not recommended for inclusion in the bid award due to budget limitations. 10. Repoint interior of operational brick chimney (Alternate 7). Recommended for inclusion in the bid award in order to extend the service life of this critical building component and enhance occupant safety. On February 7, 2013 the City issued bid documents for the project and on March 12, 2013 the City received and publicly read one (1) bid even though seventeen (17) companies attended the mandatory pre-bid meeting. Bid results were as follows: As detailed above, staff recommends that the base bid plus alternates 1, 3 and 7 be awarded to G.A. Johnson & Son for the lump sum amount of $1,073,660.00 and that alternates 2, 4, 5 and 6 not be pursued at this time. G.A. Johnson & Son has successfully performed numerous construction projects for the City of Evanston over the past five years. G.A. Johnson & Son is in compliance with the City’s M/W/EBE goals (please see attached memorandum for additional information). Contractor Amounts G.A. Johnson & Son 828 Foster Street Evanston, IL 60201 Base Bid $967,880.00 Alternate 1 $41,580.00 Alternate 2 $79,880.00 Alternate 3 $22,700.00 Alternate 4 $385,000.00 Alternate 5 $5,200.00 Alternate 6 $13,880.00 Alternate 7 $32,500.00 Total Bid $1,548,620.00 100 of 419 A breakdown of funding for this project is as follows: Account Summary CIP Account 415663 (FY 2013) $70,000.00 State of Illinois DCEO Grant $750,000.00 CIP Amendment (FY 2013) $434,000.00 Encumbrances / expenditures to date* -$72,479.07 Recommended bid award -$1,073,660.00 Balance Remaining $107,860.93 * Encumbrances/expenditures to date include surveyor services, pending consultant fees for construction administrative work and protective overhead scaffolding rental. The remaining balance for this project shall be reserved for change order items in the event unanticipated conditions are encountered during the course of construction. Work on this project is scheduled to begin in the summer of 2013. The current substantial completion deadline is September 30, 2013 but may need to be extended due to delays in bid award. ------------------------------------------------------------------------------------- Attachments: M/W/EBE Memo 101 of 419 Bid No. 13-02, 2013 Noyes Cultural Arts Center Chimney & Roof Repair Project, M/W/EBE Compliance Approval, G.A. Johnson & Son, 5-9-13. To: Douglas Gaynor, Director, Parks, Recreation and Community Services From: Joseph McRae, Deputy City Manager Subject: Bid No. 13-02, 2013 Noyes Cultural Arts Center Chimney & Roof Repair Project Date: May 9, 2013 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to Bid No. 13-02, 2013 Noyes Cultural Arts Center Chimney & Roof Repair Project, G. A. Johnson & Son is found to be in initial compliance with the goal because they are a certified M/W/EBE. G. A. Johnson & Son’s total bid is $1,073,660.00, and will receive 100% credit. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE G. A. Johnson & Son, 828 Foster St., Evanston, IL 60201 Prime Contractor $1,073,660.00 100% X Total M/W/EBE $1,073,660.00 100% Cc: Martin Lyons, Assistant City Manager/CFO Louis Gergits, Finance Manger Memorandum 102 of 419 For City Council meeting of May 13, 2013 Item A3.8 Business of the City by Motion: 2013 Sherman Plaza Garage Façade Repairs For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Suzette Robinson, Public Works Director Douglas J. Gaynor, Director, Parks, Recreation and Community Services Paul D’Agostino, Superintendent of Parks, Forestry & Facilities Stefanie Levine, Assistant Superintendent of Parks, Forestry & Facilities Subject: Contract Award Recommendation to Quality Restorations, Inc. for the 2013 Sherman Plaza Garage Façade Repairs Bid #13-17 Date: May 13, 2013 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract for the base bid plus Alternate 1 for the 2013 Sherman Plaza Garage Façade Repairs with Quality Restorations, Inc. located at 356 Tioga Trail, Wood Dale, Illinois 60191, in the amount of $ 274,100.00. Funding Source: FY 2013 Parking Fund Account 700506: $ 200,000.00 FY 2013 Parking Fund Account 7036.65515: $ 117,300.00 Total Funding: $ 317,300.00 Summary: In order to maintain the Sherman Plaza Garage, keep water from entering the building and provide a safe and healthy facility for occupants and the surrounding public, the City needs to make repairs to the precast wall panels, cast-in-place wall sections, concrete masonry unit walls, aluminum decorative panels, curtain walls and copings of the building. The City hired Wiss, Janney, Elstner Associates, Inc. (WJE), a structural consulting firm, to perform the design work in 2012. On March 14, 2013 the City issued bid documents for the project and on April 9, 2013 the City received and publicly read three (3) bids. Bid results were as follows: Memorandum 103 of 419 After review of the bids, staff recommends that the base bid plus Alternate 1 (repainting select areas of worn aluminum façade components) be awarded to the lowest bidder, Quality Restorations, Inc. for the lump sum amount of $274,100.00. Our consultant, WJE, has checked Quality Restorations’ references and has received favorable feedback. References described them as “providing excellent services and communication and performing very good work” and as “courte ous and skilled in their work.” WJE also has experience working with Quality Restorations and has found that they “train their workers very well and that they have an in -depth knowledge and training in safely accessing the exterior building walls and in performing concrete repairs.” Quality Restorations, Inc. attempted to comply with the City’s M/W/EBE goals but no M/W/EBE’s responded to their invitation to bid (please see attached memorandum for additional information). They have therefore submitted an M/W/EBE Participation Waiver Request. Please note that all other bidders (Takao Nagai and Kovilic) were also unable to meet the City’s full M/W/EBE goal, Takao Nagai requested to waive 9% of the goal for a revised goal of 16% and Kovilic requested a waiver of the entire M/W/EBE goal amount. Staff feels that M/W/EBE goals were not readily achievable on this project due to the specialized nature of this work and therefore recommends award to Quality Restorations. A breakdown of funding for this project is as follows: Account Summary Parking Fund Account 700506 (FY 2013) $200,000.00 Parking Fund Account 7036.65515 (FY 2013) $117,300.00 Encumbrances / expenditures to date* -$43,200.00 Recommended bid award -$274,100.00 Balance Remaining $0.00 * Encumbrances/expenditures to date include consultant fees for design work performed in FY 2013 and pending consultant fees for construction administrative work. Construction of this project is scheduled to begin in spring or summer 2013. The current substantial completion deadline is November 1, 2013. Attachments: M/W/EBE Memo Contractor Base Bid Alternate 1 Total Bid Quality Restorations, Inc., 356 Tioga Trail, Wood Dale, IL 60191 $264,100.00 $10,000.00 $274,100.00 Takao Nagai Concrete Restoration, 1755 W. Armitage Avenue, Chicago, IL 60622 $304,380.00 $14,390.00 $318,770.00 Kovilic Construction Company, Inc., 3721 N. Carnation Street, Franklin Park, IL 60131 $428,000.00 $20,000.00 $448,000.00 104 of 419 Bid No. 13-17, 2013 Sherman Plaza Garage Façade Repairs, M/W/EBE Waiver, Quality Restorations, Inc., 5-1-13. To: Douglas Gaynor, Director, Parks, Recreation & Community Services From: Joseph McRae, Deputy City Manager Subject: Bid No. 13-17, 2013 Sherman Plaza Garage Façade Repairs Date: May 1, 2013 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However, Bid No. 13-17, 2013 Sherman Plaza Garage Façade Repairs precludes subcontracting opportunities. Therefore, a waiver is granted. Cc: Martin Lyons, Assistant City Manager/CFO Louis Gergits, Finance Manager Memorandum 105 of 419 For City Council Meeting of May 13, 2013 Item A3.9 Business of the Council by Motion: Contract for Elevator Inspection Program For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Wally Bobkiewicz, City Manager Jeff Murphy, Manager, Building and Inspection Services Division Maleka Sumar, Management Analyst Subject: Approval of Contract with Citywide Elevator Inspection Services, Inc. for City of Evanston-Elevator Inspection program (RFP 13-11) Date: May 13, 2013 Recommended Action Staff recommends City Council authorization for the City Manager to execute a contract for elevator inspection and plan review services with Citywide Elevator Inspection Services, located at 7144 N. Harlem Ave. Suite 303, Chicago, IL 60631. The proposed contract term would be for a period of three years from the commencement date. Afte r the initial term, there shall be two (2) options to renew for one (1) additional year. Funding Source The FY 2013 cost of the proposed contract will be assessed on a per-unit basis and is estimated to be approximately $44,496 for a total of 824 inspections. Funding will be provided by the General Fund (account number 2126.62425). The FY 2013 budget for elevator inspection and plan review services is $68,425 and the license fee paid to the City is approximately $57,680 which covers this cost. Saving analysis is provided in the original memo submitted on April 1, 2013. Staff recommends a reduction in fee ordinance in six months upon a successful execution of the elevator contract with Citywide. Summary This item was originally brought to the committee on April 1, 2013 and the original memo is attached. The proposed contract for elevator inspection and plan review services would provide for bi-annual elevator inspection of all vertical transportation services within the City of Evanston. The proposed contract will include inspection of elevators, escalators, dumbwaiters, lifts, chair lifts and accessory equipment. Bi-annual elevator inspection and plan review is a mandatory requirement by the State of Illinois Fire Marshal’s office. Memorandum 106 of 419 Page 2 Currently, the northern Illinois market is dominated by primarily two inspection companies: Elevator Inspection Service (EIS) and Thompson Elevator Inspection Services. The City of Evanston currently utilizes EIS to provide elevator inspection services to approximately 824 elevators within the City. EIS has been providing this service to the City for approximately 10 years. The City of Evanston issued RFP13-11 for the elevator inspection program on January 31, 2013. The major goals of the RFP process were to accomplish the following: Ensure the City and its businesses are receiving competitive pricing Increase transparency to the public and business community Provide a fair marketplace for businesses providing elevator inspection services The City received a total of three responses to the RFP for elevator inspection and plan review services from the following vendors: 1. Citywide Elevator Inspection Services, Inc. (Citywide) 2. Elevator Inspections Services (EIS) 3. Thompson Elevator Inspections Services, Inc. The table below provides a summary of the RFP responses for elevator inspection and plan review services: Citywide* EIS** Thompson Semi-Annual Inspection Fee (Per inspection) $22 $22 $40 Compliance Re-inspection Fee (Per inspection)*** $18 $20 $40 Plan Review Fees (per permit approval) (approx. 10 per year) $0 $40 $80 Other Services (special inspections due to complaint etc.) - - $40 Direct Billing Charge (per inspection) $5 $22 $40 Annual Required Witnessing Fee for City owned Elevators (32) $0 $0 $100 per hr. Annual Inspection Costs (824 x 2 x semi-annual inspection fee) $36,256 $36,256 $65,920 Annual Direct Billing Costs (824 x 2 x direct billing quote) $8,240 $18,128 $65,920 Annual Plan Review Costs (estimated approx. 10 per year) $0 $400 $800 Total Costs $44,496 $54,784 $132,640 M/W/EBE No No Yes *Three EBEs have agreed to help Citywide on the supply and service side of daily operations **At no charge EIS will provide the City with training for Fire staff on Elevator Safety and Rescue and 24 hr. emergency Service 365/24/7 ***Compliance re-inspection fee will be directly passed on to the building owners 107 of 419 Page 3 All three vendors were responsive, demonstrated the knowledge and capacity to perform elevator inspections, perform plan reviews and provide direct billing services. However, only two companies (Citywide and EIS) provided quotes within the City’s budget allocation for the elevator inspection program. A staff committee conducted interviews with both shortlisted vendors (Citywide and EIS) on March 7, 2013 and recommend the award of elevator inspection contract to Citywide Elevator Inspection Services. Citywide has agreed to use the City of Evanston Professional Services Agreement. Below, please find responses to the questions that were asked at the A&PW committee meeting on April 1, 2013. The original memo to the Committee is also attached for review. Question 1: Summarize the Scope of Services for elevator inspections and Citywide ’s ability to meet this scope. Necessary requirements as per the RFP: 1. State Licensed Elevator Inspector 2. Firm must be registered as a State licensed firm with the State of Illinois 3. Inspectors assigned to City must have a minimum of 10 years of experience inspecting all types of vertical transportation services including but not limited to elevators, escalators, dumbwaiters, lifts, chair lifts and accessory equipment. 4. National Association of Elevator Safety Authorities accredited (NAESA) Qualified Elevator Inspector Certification (Q.E.I.) 5. 24 Hour Emergency service available Citywide Elevator Inspection Services is a licensed elevator inspection company registered with the State of Illinois. During the interview, the committee specifically asked Citywide if all inspectors assigned to the City will have a minimum of 10 years of experience. Citywide responded “YES” to this requirement. In addition, Citywide provided specific resumes for each inspector listing their experience and credentials who will provide inspection services within the City of Evanston. The vendor also met the requirement to provide emergency response services, 24 hours a day, 7 days a week, 365 days a year. Citywide has the qualifications to perform the required mechanical/electrical inspections and conduct plan reviews for all existing and new safety devices equipment in conformance with the State of Illinois Elevator Safety Act and the Illinois State Fire Marshal rules. The vendor has the capacity to schedule inspections with the building owners, perform inspections on a bi-annual basis, provide invoicing, collect payments and issue elevator certificates. Question 2: How many municipalities has Citywide worked with? Citywide is new in the municipal elevator inspection arena, however, over the last three years of operations, the vendor and its employees have been vetted at secure locations such as: universities, hotel chains, major building management firms and highly secured 108 of 419 Page 4 buildings e.g. University of Illinois Chicago, State Penitentiaries, Energy/Power producing companies, major hotels in downtown Chicago (W hotel, Sheraton Hotel and Tower, Westin River North, W hotel (Lake Shore Drive), Courtyard Marriott), 900 N. Michigan Shops etc. Citywide is looking to enter the municipal market by offering competitive prices and services to the City of Evanston. Citywide provided references with contact information for clients with projects of similar scope, size or discipline including direct billing clients as requested in the RFP. The City’s Purchasing staff has performed their due diligence by checking references provided by Citywide which were all positive and in favor of the company. Question 3: How were the vendors able to offer $0 fees on some items? During the course of interviews, the committee ensured that both vendors (EIS and Citywide) clearly understand their responsibilities even for the services for which they have quoted a price of $0. Services that Citywide has proposed to offer at $0 include new elevator plan reviews resulting in $400 ($40 x ~10 reviews per year) cost savings. During the interview, Mr. Oveson, President of Citywide, commented that he himself will perform this service at no charge to the City. He will also assign a backup for these services when he is out of the office. Additionally, Citywide committed to a $0 charge for the annually required witnessing test for City owned elevators (32 in total). This will result in an annual cost savings of $4,000 ($125 each x 32 elevators). In addition, the City will save $9,888 in total direct billing costs by awarding the contract to Citywide in comparison with EIS. In total, the City is projected to save over $14,288 by awarding the elevator inspection contract to Citywide Elevator Inspection Services. On page two of the introductory memo of the proposal, Citywide also offered off-hour inspections at no additional cost which could potentially result in overtime charges by other inspection companies. Citywide is offering to make this service more convenient to building owners by proposing after hours inspections. Although not required in the RFP, Citywide requires their employees to wear a mandatory uniform for identification and safety purposes. Question 4: Was it taken into account that our current contractor (EIS) has offered Fire personnel training? The City’s Fire department has an existing partnership with Northwestern University where Fire personnel are trained on elevator safety every other year for approximately the last eight years. Deputy Fire Chief Janetske confirmed that all firefighters are adequately trained on elevator safety and rescue. Therefore, no additional training is required from an elevator inspection company. Questions 5: Was it taken into consideration that our current vendor (EIS) emailed to lower their price after the interview? Yes, this email was taken into consideration. EIS offered to reduce their $22 inspection fee to $20 on March 8, 2013 via email. Separately, Citywide offered to reduce their inspection fee from $22 to $21 during the interview on March 7, 2103. Although staff considered the revised prices provided by both vendors for inspection if the City kept billing in-house, it was ultimately decided that there would be time and cost savings by 109 of 419 Page 5 utilizing the vendor to direct bill. Therefore, staff’s analysis in the memo only compares services that quoted direct billings. At the conclusion of the April 1, 2013 A&PW meeting General Manager DiBiase with EIS approached Assistant City Manager/CFO Lyons and stated their quote was in error and that the direct billing charge was a duplicate. After co nsultation with the City’s Law Department, no fee adjustments can be made to the original proposal submitted to the City. Recently, the City’s Community and Economic Development staff collaborated with the Villages of Glenview and Oak Lawn relative to best practices and innovation. As part of this collaboration, staff formulated the idea of outsourcing the direct billing (invoicing, collecting payments and issuance of elevator certificates) component of elevator inspections. Based on the scoring results as described in the originally submitted April 1, 2013 memo the review committee recommends award of the elevator inspection contract to Citywide Elevator Inspection Services. Per the City’s Professional Services Agreement under Termination clause, the City may, at any time, with or without cause, terminate this Agreement upon seven (7) days notice if Citywide cannot perform. Attachments: Originally submitted April 1, 2013 Memo M/W/EBE Memo 110 of 419 For City Council meeting of April 1, 2013 Item A3.4 Business of the Council by Motion: Approval of Contract for Elevator Inspections For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Steve Griffin, Director, Community and Economic Development Department Jeff Murphy, Manager, Building and Inspection Services Division Maleka Sumar, Management Analyst Subject: Approval of Contract with Citywide Elevator Inspection Services, Inc. for City of Evanston-Elevator Inspection program (RFP 13-11) Date: March 20, 2013 Recommended Action Staff recommends that City Council authorize the City Manager to execute a contract for elevator inspection and plan review services to Citywide Elevator Inspection Services, located at 7144 N. Harlem Ave. Suite 303, Chicago, IL 60631, for an annual budget amount not to exceed $68,425. The contract term shall be three years from the commencement date. After the initial term, there shall be two (2) options to renew for one (1) additional year. Funding Sources Funding is provided by the 2013 Budget for Elevator Contract Costs (2126.62425) with a budget of $68,425. It is estimated that this contract award will result in annual cost savings of approximately $13,184. Minimum Annual Elevator Inspection Fee per ordinance $70 ($22 per inspection x 2 per year = $44) + ($5 direct billing cost x 2 per year = $10) $54 $70 - $54 = $16 per elevator x 824 elevators = $13,184 (annual cost savings) Summary A bi-annual elevator inspection of all vertical transportation services including but not limited to elevators, escalators, dumbwaiters, lifts, chair lifts and accessory equipment is mandatory requirement by the State of Illinois Fire Marshal’s office. On January 31, 2013, the City issued a Request for Proposals (RFP) on Demandstar and Chicago Tribune Newspaper for bi-annual elevator inspection services, plan review and direct billing services for all the elevators and other safety/lift equipment located within the City of Evanston. These services are being procured to inspect approximately 824 currently Memorandum 111 of 419 Page 2 operating elevators within the City, perform approximately 10 plan reviews per year and provide bi-annual direct billing services for these inspections. Over 20 elevators are expected to be built within the City in the upcoming year. This additional development will increase the total number of elevators and inspections within the City thereby raising the total cost from the $44,496 quoted below to a maximum of $68,425 to accommodate new development. Three companies responded to the RFP: Company Address Citywide Elevator Inspection Services 7144 N. Harlem Ave. Suite 303, Chicago, IL 60631 Elevator Inspection Services Co., Inc.745 Mc Clintock Drive, Suite 235, Burr Ridge, IL 60527 Thompson Elevator Inspection Service 1302 E Thayer St Mt Prospect, IL 60056 No Evanston companies submitted proposals. One company, Thompson Elevator Inspection Services is a woman owned business. Citywide Elevator Inspection Services and Elevator Inspection Services (EIS) submitted an M/W/EBE Waiver request. A memo recommending approval is attached. Citywide Elevator Inspection Services provided the lowest quote; all three quotes are shown below: Citywide EIS**Thompson Semi-Annual Inspection Fee (Per inspection)$22 $22 $40 Compliance Re-inspection Fee (Per inspection)$18 $20 $40 Plan Review Fees (per permit approval) (approx. 10 per year)$0 $40 $80 Other Services (special inspections due to complaint etc.)--$40 Direct Billing Charge (per inspection)$5 $22 $40 Annual Required Witnessing Fee for City owned Elevators (32)$0 $0 $100 per hr. Annual Inspection Costs (824 x 2 x semi-annual inspection fee)$36,256 $36,256 $65,920 Annual Direct Billing Costs (824 x 2 x direct billing quote)$8,240 $18,128 $65,920 Annual Plan Review Costs (estimated approx. 10 per year)$0 $400 $800 Total Costs $44,496 $54,784 $132,640 M/W/EBE No* No Yes *Three EBEs have agreed to help them on the supply and service side of daily operations **At no charge EIS will provide the City: Training for Fire staff on Elevator Safety and Rescue and 24 hr. emergency Service 365/24/7 112 of 419 Page 3 A committee was developed to review and evaluate proposals consisting of the Community and Economic Development Director, Finance Manager, Building and Inspection Services Division Manager, Facilities Management Supervisor, Permit Licensing Coordinator and Management Analyst. All three companies were responsive, demonstrated the knowledge and capacity to perform elevator inspections, perform plan reviews and provide direct billing services. Each committee member individually reviewed the proposals based on the evaluation criteria outlined in the project’s RFP. Following individual review of the proposals, the committee met to discuss the findings. Only two companies, Citywide Elevator Inspection Services and Elevator Inspection Services (EIS) provided quotes within the City’s budget allocation for the Elevator Inspection Program. Hence, the committee decided to conduct interviews with Citywide Elevator Inspection Services and Elevator Inspection Services (EIS) on March 7, 2013. At the conclusion of the interviews and based on the evaluation criteria outlined in the project’s RFP each committee member individually scored the short-listed companies. The committee unanimously recommends that Citywide Elevator Inspection Services be awarded this project based on their fees, qualifications and experience of the staff proposed, willingness to work with the City with direct billing, reporting requirements, minimum insurance requirements and execution of professional services contract. References from various institutions that have worked with Citywide Elevator Inspection Services indicated that they are highly responsive and extremely thorough in their work. A summary of scoring average breakdown of the two interviewed companies is as follows: Company Services (25) Qualifications and Experience of Staff (25) Fees (25) M/W/EBE Participation (10) Professional Services Contract (15) Total (100) Citywide Elevator Inspection Services 24 24 25 01588 Elevator Inspection Services 22 19 18 01372 Based on the scoring results the review committee recommends award of the Elevator Inspection contract to Citywide Elevator Inspection Services. Attachments: M/W/EBE Memo Vendor Proposal (includes RFP 13-11) 113 of 419 RFP No. 13-11, Contract for Elevator Inspection and Plan Review Services, M/W/EBE Waiver, Citywide Elevator Inspection Services, 3-20-13 To: Steve Griffin, Director, Community and Economic Development Department From: Joseph McRae, Deputy City Manager Subject: RFP No. 13-11 Contract for Elevator Inspection and Plan Review Services Date: March 20, 2013 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. Regarding RFP 13-11 Contract for Elevator Inspection and Plan Review Services, Citywide Elevator Inspection Services has requested a 20% waiver. They will utilize EBEs for supply and daily operational services which will amount to approximately 5%. A partial waiver, therefore, is granted. Cc: Martin Lyons, Assistant City Manager/CFO Louis Gergits, Finance Manager Memorandum 114 of 419 For City Council meeting of May 13, 2013 Item A4 Business of the Council by Motion: Approval of Post Debt Issuance Manual For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/CFO Louis Gergits, Finance Division Manager Brandon Dieter, Senior Management Analyst Subject: Post Debt Issuance Procedures Manual Date: May 6, 2013 Recommended Action Staff recommends that City Council approve a Post Debt Issuance Manual for use in the administration of the City’s debt portfolio. This Manual is recommended by the City’s Bond Counsel, Chapman and Cutler. It is also favorably viewed by bond ratings agencies such as Moody’s and Fitch and therefore will help maintain the City’s Bond Rating. Finally, this Manual covers the procedures and actions the City needs to take each year to maintain the tax exempt status of City debt. Summary The City of Evanston is a Aaa rated community. There are a multitude of reasons for this rating involving the financial strength of the community, the City’s spotless record of debt payment, and the proper administration of our debt portfolio. Chapman and Cutler, the City’s Bond Counsel, recommended the adoption of a Post Debt Issuance Manual after the issuance of our 2012 bonds. The attached Manual covers all of the administrative procedures required of the City as an issuer of municipal debt, including: Identification of Bonds Subject to these Procedures Facilities/Assets Subject to these Procedures Assignment of Responsibility to Staff Duties of the Compliance Officer Rebate, Yield and Arbitrage Calculations Action on the Discovery of a Potential Violation Training Memorandum 115 of 419 Page 2 Please note that the City accomplished the above procedures through a variety of means and procedures each year. This manual provides ratings agencies, potential bond buyers, and the Internal Revenue Service a summary listing of our policies and procedures. Attachments: Post Debt Issuance Manual 116 of 419 POST-ISSUANCE PROCEDURES MANUAL FOR TAX-EXEMPT BONDS AND BUILD AMERICA BONDS ISSUED BY THE CITY OF EVANSTON, ILLINOIS (THE “CITY”) Adopted: __________ Ratified: __________ Revised: __________ 117 of 419 -i- NOTHING IN THIS MANUAL IS INTENDED TO REDUCE THE RESPONSIBILITY OF THE CITY. THESE PROCEDURES ARE INTENDED TO FACILITATE COMPLIANCE WITH TAX RELATED COVENANTS MADE IN BOND DOCUMENTS. I. POLICY STATEMENT....................................................................................................................1 II. PROCEDURES .............................................................................................................................2 A. Bonds Subject to these Procedures ..........................................................................2 B. Facilities/Assets Subject to these Procedures ..........................................................2 C. Assignment of Responsibility to Staff .....................................................................2 D. Duties of the Compliance Officer ............................................................................2 1. Maintaining List of Bonds ..............................................................................2 2. Maintaining List of Facilities ..........................................................................2 3. Recordkeeping ................................................................................................3 a. Transcript Items .......................................................................................3 b. Expenditure & Investment Items .............................................................3 c. Records of Use .........................................................................................4 d. Rebate & Yield Calculations ...................................................................4 e. Actions under these Procedures ...............................................................4 4. Arbitrage Computations ..................................................................................4 5. Annual Review and Reports ...........................................................................5 6. Action on the Discovery of a Potential Violation ...........................................5 a. Reallocation .............................................................................................5 b. Remediation .............................................................................................6 c. Voluntary Closing Agreement Program ...................................................6 7. Action on IRS Contact ....................................................................................6 a. Examination of Bonds ..............................................................................6 b. Compliance Checks .................................................................................7 8. Training ...........................................................................................................7 E. Changes to the Manual .............................................................................................7 F. Specific Procedures for Special Cases .....................................................................8 G. Authorization and Expense ......................................................................................8 118 of 419 -ii- Appendix A – List of Bonds Appendix B-1 – List of Bond - Financed Property Appendix C – Glossary of Terms and Concepts 119 of 419 I. Policy Statement This Post-Issuance Procedures Manual (the “Manual”) is intended to provide procedures (the “Procedures”) for compliance with the requirements of the Internal Revenue Code of 1986, as amended (the “Code”), and applicable United States Treasury Regulations (the “Regulations”) necessary to maintain the tax exemption of the interest on bonds or other obligations issued by and for the benefit of the City of Evanston (the “City”), as well as to preserve the payment subsidy for build America bonds, if any. The City has and will from time to time issue various issues of tax-exempt bonds, tax credit bonds or direct pay bonds (the “Bonds”). Maintaining the tax-exempt or tax-advantaged status of Bonds requires continuing compliance by the City with certain covenants and agreements contained in the documents relating to the issuance of the Bonds. In connection with each issue of tax-exempt Bonds, the City has covenanted or will covenant not to take any action that would cause the interest on the Bonds to become included in the gross income of the holders of the Bonds for federal income tax purposes or, if the Bonds are build America bonds, result in the disallowance of any payment subsidy. These Procedures are being adopted by the City to assist the City in fulfilling covenants to maintain the tax-exempt or tax-advantaged status of the Bonds. It is the intention of the City that the City will comply with all applicable Federal tax law requirements and maintain sufficient records to demonstrate such compliance. The City is aware that the Internal Revenue Service (“IRS”) maintains an active force of revenue agents who examine bond issues for compliance. As a result of such examinations, the IRS may require payment of financial penalties or impose other sanctions to preserve the tax-exemption or tax-advantaged nature of the Bonds or may declare bonds to no longer be tax-exempt or tax-advantaged. Any such declaration could result in legal action against the City. To minimize the risk of such occurrence, these Procedures have been adopted to provide a framework for post-issuance compliance. This Manual is only for the benefit of the City. No other person (including an owner of a Bond) may rely on the Procedures included in this Manual. The City is aware that the existence of adequate written procedures may influence the IRS to settle matters on more favorable terms should such settlement be required. Federal tax law imposes restrictions related to the investment and expenditure of Bond proceeds and on the use of facilities financed with Bonds. Compliance with these restrictions is often necessary to maintain the tax-exemption or tax-advantaged nature of the Bonds. The City is responsible for following tax-related covenants concerning the Bonds. These Procedures are not intended to diminish or augment those covenants. In order to most efficiently apply limited resources, these Procedures may be limited to specific Bonds, or Bonds issued after a specified date. Certain concepts and terms addressed and used in these Procedures are further described in the glossary attached hereto, as Appendix C. 120 of 419 -2- II. Procedures A. Bonds Subject to these Procedures Attached hereto as Appendix A is a partial list of the City’s outstanding Bonds. This Manual applies to the listed issues of Bonds. The Compliance Officer (as hereinafter defined) should update this list whenever Bonds are issued and whenever an issue of Bonds subject to the Procedures is fully retired. If payments on the Bonds are provided for by an escrow, such Bonds should remain on the list until the Bonds are paid in full. B. Facilities/Assets Subject to these Procedures Attached hereto as Appendix B-1 is a list of the facilities and assets financed, refinanced or reimbursed with proceeds of the Bonds and that are subject to Federal tax restrictions. Attached hereto as Appendix B-2 is a list of those facilities and assets that have been disposed of. The City and the Compliance Officer recognize that a list of financed assets is necessary to track Private Business Use of Bond financed facilities. In order to simplify the maintenance of the list, the Compliance Officer may include entire buildings or other facilities even if only partially financed with Bonds. The list for each issue of Bonds should be completed within a reasonable period after the final allocation of Bond proceeds is made. In the case of Refunding Bonds, the list of assets financed should include the list of assets financed by the refunded obligations. C. Assignment of Responsibility to Staff The City designates its Assistant City Manager/Treasurer (the “Compliance Officer”) as having responsibility to keep all records required to be kept by the City under these Procedures, to make all reports to the City Council required by these Procedures, and to otherwise assure that all actions required of the City hereunder be taken. The Compliance Officer may further delegate certain tasks to other officers, employees or agents of the City. Such delegation shall not relieve the Compliance Officer from responsibility to assure that all tasks assigned to the Compliance Officer hereunder are completed in a timely fashion. D. Duties of the Compliance Officer 1. Maintaining List of Bonds. The Compliance Officer is charged with maintaining the list referred to in Section IIA hereof, and updating such list whenever a new issue of Bonds subject to these Procedures is issued or when an issue of Bonds subject to these Procedures is retired. 2. Maintaining List of Facilities. The Compliance Officer is charged with maintaining the list referred to in Section IIB hereof. When an issue of Bonds financing or refinancing a subject facility is retired or redeemed, the list shall identify the retirement or redemption of the Bonds that financed or refinanced such subject facility. As proceeds of Bonds are spent, the Compliance Officer should update the list periodically at times convenient to the 121 of 419 -3- Compliance Officer. The Compliance Officer may simplify the list by including entire buildings or other facilities even if only a portion was Bond financed. 3. Recordkeeping. The Compliance Officer is hereby designated as the keeper of all records of the City with respect to the Bonds and that relate to the tax-exempt or tax-advantaged status of the Bonds. The Compliance Officer shall report to the City Council not less often than once per year concerning whether he or she has all of the required records in his or her possession, or if not, whether he or she is taking appropriate action to obtain or recover such records. The Compliance Officer should review the records related to the Bonds and shall determine what requirements the City must meet in order to maintain the tax-exemption of interest paid on the Bonds or the tax-advantaged status of the Bonds. The Compliance Officer should then prepare a list of the contracts, requisitions, invoices, receipts and other information that may be needed in order to establish that (i) the interest paid on the Bonds is entitled to be excluded from gross income for federal income tax purposes or (ii) the Bonds remain tax- advantaged. Notwithstanding any other procedures of the City, such retained records shall be kept for at least as long as the related issue of Bonds or any refunding obligations that may directly or indirectly refund such Bonds remain outstanding, plus three years. Such records, at a minimum, shall include the following items. a. Transcript Items. The Compliance Officer should receive, keep and maintain a true, correct and complete counterpart of each document and agreement delivered in connection with the issuance of the Bonds, including without limitation (i) the proceedings of the City authorizing the Bonds, (ii) any offering document with respect to the offer and sale of the Bonds, (iii) any legal opinions with respect to the Bonds delivered by any lawyers, (iv) notices and minutes of any public hearings held with respect to the Bonds, (v) the tax documentation, including any Tax Exemption Certificate and Agreement, any Tax Compliance Certificate and Agreement and any Non-Arbitrage or Arbitrage Certificates or any tax-related covenants that may be contained in the proceedings of the City authorizing the Bonds, (vi) all written representations of any person delivered in connection with the issuance and initial sale of the Bonds, and (vii) the applicable series of Series 8038 Form filed with respect to the Bonds along with proof of filing. It is likely that such transcript items will be found in the form of or included in a bound volume or compact disc delivered to the City after the Bonds were issued. b. Expenditure & Investment Items. The Compliance Officer should maintain copies of: (i) account statements showing the disbursements of all Bond proceeds for their intended purposes, as well as any requisition requests and the invoices and contracts (e.g., construction contracts, third party invoices) to which the expenditure of funds relates; (ii) account statements showing all investment activity of any and all accounts in which the proceeds of the Bonds have been held; 122 of 419 -4- (iii) all bid requests and bid responses used in the acquisition of any special investments or derivative products used in connection with the Bonds, including any swaps, swaptions, or other financial derivatives entered into in order to establish that such instruments were acquired at fair market value; and (iv) copies of any subscriptions to the U.S. Treasury for the purchase of State and Local Government Series (SLGS) obligations. To the extent that such records are not in the possession of the Compliance Officer with respect to a particular issue of Bonds, investment or expenditure, the Compliance Officer should make a note that such record is not in his or her possession. In such case, the Compliance Officer should take reasonable steps to obtain such records or, if not possible, consult with counsel concerning possible alternatives. c. Records of Use. The Compliance Officer should maintain records establishing that all Bond-financed property has been used for the purposes required for interest on the Bonds to be excluded from gross income for federal income tax purposes or for the Bonds to remain tax-advantaged. Such records shall include copies of all significant contracts and agreements of the City, including any leases, management contracts, research agreements, or service contracts, with respect to the use of any property owned by the City and acquired or financed with the proceeds of the Bonds (excluding arm’s length contracts covering 50 or fewer days). The Compliance Officer shall cause such contracts to be reviewed either by staff of the City or by an outside consultant (i) to determine if such contracts cause any Private Business Use of such facilities, or (ii) if the Compliance Officer cannot reasonably determine whether such contract causes Private Business Use. If any such contract is determined to cause Private Business Use of a Bond-financed facility, the Compliance Officer should determine or cause to be determined for each year, the percentage of such facility so privately used. Such determination may be made in consultation with counsel or other consultants. d. Rebate & Yield Calculations. The Compliance Officer should maintain copies of any calculations of liability for arbitrage rebate or yield reduction payment that is or may become due with respect to the Bonds, and any calculations prepared to show that no arbitrage rebate is due, together, if applicable, with account statements or cancelled checks showing the payment of any rebate amounts to the U.S. Treasury together with any applicable IRS Form 8038-T, Arbitrage Rebate, Yield Reduction and Penalty in Lieu of Arbitrage Rebate, or Form 8038-R, Request for Recovery of Overpayments under Arbitrage Rebate Provisions, or any successor form to either of those. e. Actions under these Procedures. The Compliance Officer should retain all records, memoranda and other documents and correspondence relating to these Procedures or actions taken under these Procedures. 4. Arbitrage Computations. The Compliance Officer should review the agreements of the City with respect to each issue of Bonds and shall determine what actions are necessary or 123 of 419 -5- advisable to comply with the arbitrage restrictions and arbitrage rebate requirements of the Code. Some issues of Bonds may be exempt from the rebate requirement. Taking into account any applicable exemptions from the arbitrage rebate requirement for each issue of Bonds, the Compliance Officer should cause computations to be made at least once in the first five years the Bonds are outstanding (and at least once every 5-year period thereafter while the Bonds are outstanding) of the accrued arbitrage rebate amount (if any) with respect to each issue of Bonds. The Compliance Officer should, if authorized, retain a law firm or other consultant or use staff of the City to prepare reports stating whether or not there is any rebate or yield reduction payment liability to the U.S. Treasury related to the Bonds, and setting forth any applicable exemptions from rebate liability that may be applicable to any funds or accounts. Such report should be updated annually. Updates will not be required if a report clearly indicates that no additional rebate or yield restriction liability will accrue. The Compliance Officer is responsible for ensuring the timely payment to the U.S. Treasury of all arbitrage rebate payments and yield reduction payments when due, including the filing of any required IRS forms. If and to the extent that any Bond proceeds are or become subject to a yield restriction requirement, the Compliance Officer is responsible for investing or directing the investment of such proceeds at a yield not in excess of the permitted yield and for making any yield reduction payments to the U.S. Treasury as are necessary. The Compliance Officer may, if authorized, retain a law firm or other consultant to assist in making such determinations. 5. Annual Review and Reports. Not less often than once per year, the Compliance Officer should conduct a review of records and other information described in these Procedures to determine whether any or all of the Bonds comply with the tax requirements applicable to such Bonds. The Compliance Officer, if authorized, may hire counsel or other consultants to assist in such review. To the extent that any violations or potential violations of tax requirements are discovered, the Compliance Officer may make recommendations or take such actions as the Compliance Officer should reasonably deem necessary to assure the timely correction of such violations or potential violations through remedial actions described in the Regulations or the Tax Exempt Bonds Voluntary Closing Agreement Program described in Treasury Notice 2008- 31 or any successor guidance. The Compliance Officer should prepare a written report (which may be marked as confidential) and should present such report to the City Council no less frequently than once per year. The annual review requirement will continue with respect to a particular Bond issue until the first review to occur after the date that all Bonds of that issue and any refunding obligations that may directly or indirectly refund such Bonds are fully paid and retired. If the City has build America bonds outstanding, the City should conduct appropriate reviews concerning its compliance with the requirements concerning the use of proceeds of such build America bonds prior to filing a Form 8038-CP, Return for Credit Payment to Issuers of Qualified Bonds, to receive a subsidy payment. 6. Action on the Discovery of a Potential Violation. a. Reallocation. The City and the Compliance Officer recognize that, in limited circumstances, if there is a failure to spend Bond proceeds properly, such Bond 124 of 419 -6- proceeds can be reallocated to qualified costs that may be financed with Bond proceeds, provided that such reallocation occurs within specified time frames. If the Compliance Officer determines that a failure to spend Bond proceeds on qualified costs has occurred, the Compliance Officer should (with the aid of a law firm or other consultant or staff of the City) determine if a reallocation of Bond proceeds is possible. b. Remediation. The City and the Compliance Officer recognize that if, among other things, there is a failure to use Bond proceeds properly, a failure to spend all Bond proceeds, or a disposition of Bond-financed property or Private Business Use in excess of allowed limits, a remedial action may be required in accordance with the Code and the Regulations. The Compliance Officer should (with the aid of a law firm or other consultant or staff of the City) determine if such remedial actions are required and possible. The Compliance Officer should prepare or cause to be prepared a memorandum describing any such remedial action or proposed remedial action. The memorandum should describe whether such remedial action will serve to cure any particular tax law violation. The memorandum should include a full description of such required actions of the City. A copy of any such memorandum shall be given to the City Council. Following any such remedial action, the Compliance Officer should prepare a report describing the effect of such remedial action. The list of Bond-financed property may need to be revised as a result of such remedial action and, if so, the Compliance Officer should so revise the list. c. Voluntary Closing Agreement Program. The City and the Compliance Officer recognize that if there is a violation of the covenants of the City related to the maintenance of the exclusion from gross income for federal income tax purposes of interest on the Bonds or a violation of the covenants of the City related to the maintenance of the tax-advantaged status of the Bonds, then the City may be able to enter into a voluntary closing agreement with the IRS to preserve the favorable tax status of the Bonds. The Compliance Officer should determine if a voluntary closing agreement is desirable and possible. The Compliance Officer should coordinate the City’s efforts in obtaining any voluntary closing agreement. The City may (to the extent authorized) retain or consult with counsel to attempt to obtain a voluntary closing agreement. Following the execution of any such closing agreement, the Compliance Officer should prepare a report describing the effect of such closing agreement. The list of Bond- financed Property may need to be revised as a result of such closing agreement and, if so, the Compliance Officer should so revise the list. 7. Action on IRS Contact. a. Examination of Bonds. The City and the Compliance Officer recognize that the IRS or another regulatory entity may undertake an examination of Bonds. In the event that the City is notified of such an examination, the City shall as quickly as possible notify the Compliance Officer. The Compliance Officer should coordinate the defense of such examination and should determine if counsel should be hired and, if so, which counsel. Except to the extent that the City determines that another party should undertake a response, the Compliance Officer will be responsible for compiling answers to any 125 of 419 -7- information or document request that might be presented to the City as a result of such examination. If an examination cannot be closed without a closing agreement, the Compliance Officer should use reasonable efforts to reach an acceptable closing agreement with such regulatory agency and to obtain all required City approvals of such closing agreement. Regardless of how an examination of the Bonds is closed, the Compliance Officer should retain all communications with the IRS or other regulatory agency relating to such examination among the records kept under Section II.D.3. of these Procedures (Recordkeeping). The Compliance Officer should advise the City Council of any such examination when, as and in such manner as the Compliance Officer may deem appropriate. b. Compliance Checks. The IRS and other regulatory agencies may conduct compliance checks from time to time. As part of such compliance check, the IRS or another regulatory agency may send questionnaires to the City. The Compliance Officer may, if authorized, hire counsel to assist in the response to a compliance check. The Compliance Officer should advise the City Council of any such compliance check promptly after receiving notice thereof. 8. Training. The Compliance Officer should undertake to maintain a reasonable level of knowledge concerning the rules related to tax-exempt and tax-advantaged bonds so that he or she may fulfill his or her duties hereunder. The Compliance Officer may consult with counsel, attend conferences and presentations of trade groups, read materials posted on various web sites, including the web site of the Tax-Exempt Bond function of the IRS, and use other means to maintain such knowledge. Recognizing that the Compliance Officer may not be fully knowledgeable in this area, such officer may consult with in-house or outside counsel, consultants and experts to assist in exercising his or her duties under these Procedures. The Compliance Officer should endeavor to make sure that other staff of the City is aware of the need for continuing compliance and coordinate appropriate training and education of other personnel of the City. The Compliance Officer should provide copies of relevant Bond documents and these Procedures to other staff members who may be responsible for taking actions described in the Bond documents and in particular to any person who is expected to be a successor Compliance Officer. The Compliance Officer should assist in the education of any new Compliance Officer and the transition of the duties under these Procedures. The Compliance Officer should review the Bond documents and these Procedures periodically to determine if there are portions that need further explanation and, if so, will attempt to obtain such explanation from counsel or other experts or consultants or staff. E. Changes to the Manual The Procedures contained herein may be revised and amended from time to time as the City and the Compliance Officer deem necessary to comply with the requirements of the Code and Regulations. The City and the Compliance Officer may, from time to time and upon the issuance of new Bonds, contact outside counsel to determine whether the Procedures contained 126 of 419 -8- herein adequately address the post-issuance responsibilities of the City as required by the Code and Regulations. F. Specific Procedures for Special Cases The Procedures contained herein specifically address post-issuance compliance procedures with respect to tax-exempt governmental bonds issued for capital projects under Section 103 of the Code, build America bonds issued under Section 54AA of the Code and recovery zone economic development bonds issued under Section 1400U-2 of the Code. The City and the Compliance Officer recognize that these Procedures may be inadequate for other types of tax-exempt obligations (including TIF financings), tax-credit or direct pay obligations (other than build America bonds), for which additional procedures may be required. In the event that the City issues private activity tax-exempt obligations, tax-exempt obligations funding a significant amount of working capital, tax increment financing bonds, tax-credit bonds, or direct pay bonds, the City receives an indication from counsel that additional procedures are required, or the City enters into any derivative products, these Procedures should be revised to reflect any specific rules and requirements and post-issuance responsibilities applicable to such type of tax advantaged obligations and derivative products. G. Authorization and Expense This Compliance Manual is not intended to provide authorization to the Compliance Officer to enter into contracts for service or to spend City funds. To the extent that the Compliance Officer determines that such contracts or expenditures are desirable and are not otherwise authorized, the Compliance Officer should obtain such authorization before entering into such contracts and spending such City funds. H. Ratification Required This Compliance Manual will terminate and not be in effect after December 31, 2013 unless the City Council votes to ratify this Compliance Manual. Alternatively, the City may adopt a different set of written procedures and to the extent that such procedures are inconsistent with this Compliance Manual, the Compliance Manual shall not be in effect after the effective date of such other written procedures. 127 of 419 A-1 APPENDIX A LIST OF BONDS Name of Issue Date of Issuance Final Maturity Date G.O. Debt Governmental Activities Series 2004 5/13/2004 12/1/2023 Series 2004B 7/27/2004 12/1/2017 Series 2005 7/28/2005 12/1/2025 Series 2006 7/19/2006 12/1/2026 Series 2006B 12/27/2006 12/1/2023 Series 2007 5/24/2007 12/1/2016 Series 2008A 5/7/2008 12/1/2021 Series 2008C 5/7/2008 12/1/2028 Series 2008D 5/7/2008 12/1/2016 Series 2010A 8/16/2010 12/1/2029 Series 2010B 8/16/2010 12/1/2019 Series 2011A 8/1/2011 12/1/2031 Series 2012A 7/26/2012 12/1/2032 G.O. Debt Business-type Activities Series 2005 Sherman Garage 7/28/2005 12/1/2025 Series 2005 Sewer 7/28/2005 12/1/2025 Series 2007 Sewer 5/24/2007 12/1/2016 Series 2007 Parking 5/24/2007 12/1/2016 Series 2008B Sherman Garage 5/7/2008 12/1/2018 Series 2008C Sewer 5/7/2008 12/1/2028 Series 2008D Sewer 5/7/2008 12/1/2016 Series 2010B 8/16/2010 12/1/2019 Series 2011A 8/1/2011 12/1/2032 Water Revenue Bonds Water Revenue Bonds Series 1999 1/25/1999 1/1/2014 Water Revenue Bonds Series 2002 10/1/2002 1/1/2012 IEPA Loans Various Various 128 of 419 B-1-1 APPENDIX B-1 LIST OF BOND-FINANCED PROPERTY Location Bond that Financed the Property Amount Bond Financed Useful Economic Life (Years) Placed in Service Date Evanston, IL 2012A $ 700,000 20 2012 Evanston, IL 2012A $ 50,000 20 2012 Evanston, IL 2012A $ 210,000 10 2012 Evanston, IL 2012A $ 400,000 20 2012 Evanston, IL 2012A $ 150,000 10 2012 Evanston, IL 2012A $ 392,500 20 2012 Evanston, IL 2012A $ 487,713 20 2012 Evanston, IL 2012A $ 320,000 10 2012 Evanston, IL 2012A $ 30,000 10 2012 Evanston, IL 2012A $ 700,000 20 2012 Evanston, IL 2012A $ 250,000 20 2012 Evanston, IL 2012A $ 130,000 20 2012 Evanston, IL 2012A $ 64,000 20 2012 Evanston, IL 2012A $ 79,000 20 2012 Evanston, IL 2012A $ 470,000 20 2012 Evanston, IL 2012A $ 200,000 20 2012 Evanston, IL 2012A $ 50,000 20 2012 Evanston, IL 2012A $ 100,000 10 2012 Evanston, IL 2012A $ 100,000 20 2012 Evanston, IL 2012A $ 160,000 20 2012 Evanston, IL 2012A $ 200,000 N/A 2012 Evanston, IL 2012A $ 460,000 20 2012 129 of 419 -2- Location Bond that Financed the Property Amount Bond Financed Useful Economic Life (Years) Placed in Service Date Evanston, IL 2012A $ 4,000,000 20 2000-06 Evanston, IL 2011A $ 1,270,000 20 2011 Evanston, IL 2011A $ 476,000 20 2011 Evanston, IL 2011A $ 450,000 20 2011 Evanston, IL 2011A $ 400,000 20 2011 Evanston, IL 2011A $ 350,000 N/A 2011 Evanston, IL 2011A $ 275,000 10 2011 Evanston, IL 2011A $ 270,000 20 2011 Evanston, IL 2011A $ 260,000 10 2011 Evanston, IL 2011A $ 250,000 20 2011 Evanston, IL 2011A $ 245,000 5 2011 Evanston, IL 2011A $ 125,000 10 2011 Evanston, IL 2011A $ 100,000 10 2011 Evanston, IL 2011A $ 100,000 10 2011 Evanston, IL 2011A $ 100,000 20 2011 Evanston, IL 2011A $ 85,000 10 2011 Evanston, IL 2011A $ 80,000 20 2011 Evanston, IL 2011A $ 50,000 20 2011 Evanston, IL 2011A $ 37,500 20 2011 Evanston, IL 2011A $ 30,000 10 2011 Evanston, IL 2011A $ 20,000 20 2011 Evanston, IL 2011A $ 20,000 20 2011 Evanston, IL 2011A $ 20,000 10 2011 Evanston, IL 2011A $ 20,000 10 2011 Evanston, IL 2011A $ 20,000 10 2011 130 of 419 -3- Location Bond that Financed the Property Amount Bond Financed Useful Economic Life (Years) Placed in Service Date Evanston, IL 2011A $ 15,000 10 2011 Evanston, IL 2011A $ 10,000 10 2011 Evanston, IL 2011A Water $ 3,340,000 20 2011 Evanston, IL 2011A Sewer $ 690,000 20 2011 Evanston, IL 2011B $ 8,000,000 20 2000-06 Evanston, IL 2010B $ 1,700,000 20 2010 Evanston, IL 2010B $ 1,100,000 20 2010 Evanston, IL 2010B $ 650,000 20 2010 Evanston, IL 2010B $ 570,000 20 2010 Evanston, IL 2010B $ 531,000 20 2010 Evanston, IL 2010B $ 460,000 20 2010 Evanston, IL 2010B $ 300,000 N/A 2010 Evanston, IL 2010B $ 300,000 20 2010 Evanston, IL 2010B $ 295,000 20 2010 Evanston, IL 2010B $ 250,000 5 2010 Evanston, IL 2010B $ 220,000 20 2010 Evanston, IL 2010B $ 210,000 20 2010 Evanston, IL 2010B $ 193,093 20 2010 Evanston, IL 2010B $ 150,000 10 2010 Evanston, IL 2010B $ 150,000 N/A 2010 Evanston, IL 2010B $ 120,000 10 2010 Evanston, IL 2010B $ 100,000 20 2010 Evanston, IL 2010B $ 100,000 20 2010 Evanston, IL 2010B $ 100,000 20 2010 Evanston, IL 2010B $ 90,000 10 2010 Evanston, IL 2010B $ 65,000 10 2010 131 of 419 -4- Location Bond that Financed the Property Amount Bond Financed Useful Economic Life (Years) Placed in Service Date Evanston, IL 2010B $ 50,000 10 2010 Evanston, IL 2010B $ 50,000 10 2010 Evanston, IL 2010B $ 50,000 10 2010 Evanston, IL 2010B $ 20,000 20 2010 Evanston, IL 2010B $ 17,150 20 2010 Evanston, IL 2010B $ 11,000 N/A 2010 Evanston, IL 2010A $ 2,600,000 20 2010 Evanston, IL 2010A $ 983,257 20 2010 Evanston, IL 2010A $ 510,000 20 2010 Evanston, IL 2010A $ 400,000 5 2010 Evanston, IL 2010A $ 375,000 20 2010 Evanston, IL 2010A $ 300,000 N/A 2010 Evanston, IL 2010A $ 300,000 20 2010 Evanston, IL 2010A $ 250,000 20 2010 Evanston, IL 2010A $ 250,000 20 2010 Evanston, IL 2010A $ 180,000 N/A 2010 Evanston, IL 2010A $ 173,759 20 2010 Evanston, IL 2010A $ 150,000 20 2010 Evanston, IL 2010A $ 130,000 20 2010 Evanston, IL 2010A $ 125,000 20 2010 Evanston, IL 2010A $ 120,000 10 2010 Evanston, IL 2010A $ 100,000 20 2010 Evanston, IL 2010A $ 100,000 20 2010 Evanston, IL 2010A $ 100,000 10 2010 Evanston, IL 2010A $ 75,000 10 2010 Evanston, IL 2010A $ 72,000 20 2010 132 of 419 -5- Location Bond that Financed the Property Amount Bond Financed Useful Economic Life (Years) Placed in Service Date Evanston, IL 2010A $ 60,000 10 2010 Evanston, IL 2010A $ 60,000 20 2010 Evanston, IL 2010A $ 55,000 N/A 2010 Evanston, IL 2010A $ 52,500 20 2010 Evanston, IL 2010A $ 50,000 N/A 2010 Evanston, IL 2010A $ 50,000 10 2010 Evanston, IL 2010A $ 50,000 10 2010 Evanston, IL 2010A $ 30,000 N/A 2010 Evanston, IL 2010A $ 25,000 N/A 2010 Evanston, IL 2010A $ 25,000 N/A 2010 Evanston, IL 2010A $ 20,000 10 2010 Evanston, IL 2010A $ 20,000 N/A 2010 Evanston, IL 2010A $ 12,500 10 2010 Evanston, IL 2010A $ 10,000 10 2010 Evanston, IL 2010A $ 7,000 20 2010 Evanston, IL 2008B Sherman $ 16,435,000 40 2008 Evanston, IL 2008C $ 250,000 20 2008 Evanston, IL 2008C $ 2,200,000 20 2008 Evanston, IL 2008C $ 100,000 20 2008 Evanston, IL 2008C $ 500,000 20 2008 Evanston, IL 2008C $ 150,000 20 2008 Evanston, IL 2008C $ 130,000 20 2008 Evanston, IL 2008C $ 64,000 N/A 2008 Evanston, IL 2008C $ 60,000 10 2008 Evanston, IL 2008C $ 350,000 20 2008 Evanston, IL 2008C $ 50,000 10 2008 133 of 419 -6- Location Bond that Financed the Property Amount Bond Financed Useful Economic Life (Years) Placed in Service Date Evanston, IL 2008C $ 200,000 N/A 2008 Evanston, IL 2008C $ 75,000 10 2008 Evanston, IL 2008C $ 350,000 10 2008 Evanston, IL 2008C $ 105,000 10 2008 Evanston, IL 2008C $ 225,000 N/A 2008 Evanston, IL 2008C $ 400,000 20 2008 Evanston, IL 2008C $ 200,000 5 2008 Evanston, IL 2008C $ 35,000 10 2008 Evanston, IL 2008C $ 600,000 5 2008 Evanston, IL 2008C $ 150,000 20 2008 Evanston, IL 2008C $ 750,000 20 2008 Evanston, IL 2008C $ 150,000 20 2008 Evanston, IL 2008C $ 500,000 20 2008 Evanston, IL 2008C $ 313,000 20 2008 Evanston, IL 2008C $ 22,000 10 2008 Evanston, IL 2008C $ 65,000 N/A 2008 Evanston, IL 2008C $ 50,000 10 2008 Evanston, IL 2008C $ 66,000 5 2008 Evanston, IL 2008C $ 40,000 N/A 2008 Evanston, IL 2008C $ 300,000 N/A 2008 Evanston, IL 2008C $ 2,700,000 20 2008 Evanston, IL 2008C $ 250,000 20 2008 Evanston, IL 2008C $ 100,000 10 2008 Evanston, IL 2008C $ 50,000 N/A 2008 Evanston, IL 2008C $ 250,000 10 2008 Evanston, IL 2008C $ 200,000 20 2008 134 of 419 -7- Location Bond that Financed the Property Amount Bond Financed Useful Economic Life (Years) Placed in Service Date Evanston, IL 2008C Sewer $ 9,469,780 20 2008 Evanston, IL 2008D Sewer $ 7,790,000 20 2008 Evanston, IL 2007 $ 50,000 20 2007 Evanston, IL 2007 $ 25,000 10 2007 Evanston, IL 2007 $ 120,000 20 2007 Evanston, IL 2007 $ 150,000 20 2007 Evanston, IL 2007 $ 60,000 20 2007 Evanston, IL 2007 $ 200,000 20 2007 Evanston, IL 2007 $ 5,000 10 2007 Evanston, IL 2007 $ 100,000 10 2007 Evanston, IL 2007 $ 25,000 10 2007 Evanston, IL 2007 $ 25,000 10 2007 Evanston, IL 2007 $ 530,000 20 2007 Evanston, IL 2007 $ 134,000 20 2007 Evanston, IL 2007 $ 45,000 5 2007 Evanston, IL 2007 $ 2,700,000 N/A 2007 Evanston, IL 2007 $ 700,000 20 2007 Evanston, IL 2007 $ 3,000,000 20 2007 Evanston, IL 2007 $ 100,000 10 2007 Evanston, IL 2007 $ 100,000 10 2007 Evanston, IL 2007 $ 125,000 10 2007 Evanston, IL 2007 $ 300,000 10 2007 Evanston, IL 2007 $ 50,000 10 2007 Evanston, IL 2007 $ 300,000 10 2007 Evanston, IL 2007 $ 436,000 10 2007 Evanston, IL 2007 $ 350,000 5 2007 135 of 419 -8- Location Bond that Financed the Property Amount Bond Financed Useful Economic Life (Years) Placed in Service Date Evanston, IL 2007 $ 50,000 20 2007 Evanston, IL 2007 $ 100,000 10 2007 Evanston, IL 2007 $ 300,000 N/A 2007 Evanston, IL 2007 $ 300,000 N/A 2007 Evanston, IL 2007 $ 20,000 20 2007 Evanston, IL 2007 $ 50,000 10 2007 Evanston, IL 2007 $ 100,000 N/A 2007 Evanston, IL 2007 $ 200,000 20 2007 Evanston, IL 2007 $ 500,000 20 2007 Evanston, IL 2007 $ 750,000 10 2007 Evanston, IL 2007 $ 900,000 20 2007 Evanston, IL 2007 $ 2,000,000 20 2007 Evanston, IL 2007 Sewer $ 4,680,000 20 2007 Evanston, IL 2007 Parking $ 1,100,000 20 2007 Evanston, IL 2006 $ 100,000 20 2006 Evanston, IL 2006 $ 500,000 20 2006 Evanston, IL 2006 $ 100,000 20 2006 Evanston, IL 2006 $ 50,000 20 2006 Evanston, IL 2006 $ 200,000 N/A 2006 Evanston, IL 2006 $ 120,000 10 2006 Evanston, IL 2006 $ 200,000 20 2006 Evanston, IL 2006 $ 150,000 10 2006 Evanston, IL 2006 $ 250,000 20 2006 Evanston, IL 2006 $ 1,400,000 20 2006 Evanston, IL 2006 $ 350,000 20 2006 Evanston, IL 2006 $ 200,000 20 2006 136 of 419 -9- Location Bond that Financed the Property Amount Bond Financed Useful Economic Life (Years) Placed in Service Date Evanston, IL 2006 $ 100,000 20 2006 Evanston, IL 2006 $ 300,000 N/A 2006 Evanston, IL 2006 $ 3,000,000 20 2006 Evanston, IL 2006 $ 500,000 10 2006 Evanston, IL 2006 $ 80,000 10 2006 Evanston, IL 2006 $ 50,000 10 2006 Evanston, IL 2006 $ 250,000 10 2006 Evanston, IL 2006 $ 100,000 N/A 2006 Evanston, IL 2005 $ 50,000 20 2005 Evanston, IL 2005 $ 450,000 20 2005 Evanston, IL 2005 $ 15,000 20 2005 Evanston, IL 2005 $ 100,000 10 2005 Evanston, IL 2005 $ 50,000 20 2005 Evanston, IL 2005 $ 40,000 20 2005 Evanston, IL 2005 $ 175,000 10 2005 Evanston, IL 2005 $ 160,000 20 2005 Evanston, IL 2005 $ 51,000 10 2005 Evanston, IL 2005 $ 25,000 20 2005 Evanston, IL 2005 $ 200,000 N/A 2005 Evanston, IL 2005 $ 25,000 20 2005 Evanston, IL 2005 $ 356,000 20 2005 Evanston, IL 2005 $ 75,000 10 2005 Evanston, IL 2005 $ 100,000 N/A 2005 Evanston, IL 2005 $ 200,000 10 2005 Evanston, IL 2005 $ 300,000 20 2005 Evanston, IL 2005 $ 25,000 20 2005 137 of 419 -10- Location Bond that Financed the Property Amount Bond Financed Useful Economic Life (Years) Placed in Service Date Evanston, IL 2005 $ 25,000 20 2005 Evanston, IL 2005 $ 225,000 10 2005 Evanston, IL 2005 $ 60,000 20 2005 Evanston, IL 2005 $ 25,000 20 2005 Evanston, IL 2005 $ 513,000 20 2005 Evanston, IL 2005 $ 120,000 20 2005 Evanston, IL 2005 $ 70,000 20 2005 Evanston, IL 2005 $ 117,000 20 2005 Evanston, IL 2005 $ 40,000 10 2005 Evanston, IL 2005 $ 225,000 20 2005 Evanston, IL 2005 $ 135,000 20 2005 Evanston, IL 2005 $ 175,000 20 2005 Evanston, IL 2005 $ 175,000 20 2005 Evanston, IL 2005 $ 138,000 20 2005 Evanston, IL 2005 $ 40,000 10 2005 Evanston, IL 2005 $ 20,000 10 2005 Evanston, IL 2005 $ 275,000 N/A 2005 Evanston, IL 2005 $ 700,000 20 2005 Evanston, IL 2005 $ 500,000 10 2005 Evanston, IL 2005 $ 100,000 10 2005 Evanston, IL 2005 $ 50,000 N/A 2005 Evanston, IL 2005 $ 250,000 10 2005 Evanston, IL 2005 $ 125,000 10 2005 Evanston, IL 2005 $ 500,000 10 2005 Evanston, IL 2005 Sherman $ 11,455,000 40 2005 Evanston, IL 2005 Sewer $ 25,000 20 2005 138 of 419 -11- Location Bond that Financed the Property Amount Bond Financed Useful Economic Life (Years) Placed in Service Date Evanston, IL 2004 $ 50,000 10 2004 Evanston, IL 2004 $ 65,000 20 2004 Evanston, IL 2004 $ 100,000 20 2004 Evanston, IL 2004 $ 75,000 20 2004 Evanston, IL 2004 $ 20,000 20 2004 Evanston, IL 2004 $ 30,000 20 2004 Evanston, IL 2004 $ 40,000 20 2004 Evanston, IL 2004 $ 55,000 10 2004 Evanston, IL 2004 $ 60,000 20 2004 Evanston, IL 2004 $ 65,000 20 2004 Evanston, IL 2004 $ 132,500 20 2004 Evanston, IL 2004 $ 10,000 N/A 2004 Evanston, IL 2004 $ 40,000 20 2004 Evanston, IL 2004 $ 50,000 10 2004 Evanston, IL 2004 $ 420,000 10 2004 Evanston, IL 2004 $ 150,000 10 2004 Evanston, IL 2004 $ 150,000 10 2004 Evanston, IL 2004 $ 25,000 20 2004 Evanston, IL 2004 $ 50,000 N/A 2004 Evanston, IL 2004 $ 50,000 10 2004 Evanston, IL 2004 $ 18,000 20 2004 Evanston, IL 2004 $ 100,000 N/A 2004 Evanston, IL 2004 $ 60,000 20 2004 Evanston, IL 2004 $ 450,000 20 2004 Evanston, IL 2004 $ 50,000 N/A 2004 Evanston, IL 2004 $ 200,000 N/A 2004 139 of 419 -12- Location Bond that Financed the Property Amount Bond Financed Useful Economic Life (Years) Placed in Service Date Evanston, IL 2004 $ 24,000 20 2004 Evanston, IL 2004 $ 76,900 10 2004 Evanston, IL 2004 $ 230,000 20 2004 Evanston, IL 2004 $ 133,500 20 2004 Evanston, IL 2004 $ 50,000 N/A 2004 Evanston, IL 2004 $ 50,000 N/A 2004 Evanston, IL 2004 $ 56,400 N/A 2004 Evanston, IL 2004 $ 220,000 10 2004 Evanston, IL 2004 $ 25,000 20 2004 Evanston, IL 2004 $ 40,000 20 2004 Evanston, IL 2004 $ 20,000 20 2004 Evanston, IL 2004 $ 131,500 10 2004 Evanston, IL 2004 $ 30,000 20 2004 Evanston, IL 2004 $ 400,000 20 2004 Evanston, IL 2004 $ 317,200 20 2004 Evanston, IL 2004 $ 75,000 10 2004 Evanston, IL 2004 $ 15,000 20 2004 Evanston, IL 2004 $ 20,000 10 2004 Evanston, IL 2004 $ 50,000 10 2004 Evanston, IL 2004 $ 150,000 10 2004 Evanston, IL 2004 $ 20,000 N/A 2004 Evanston, IL 2004 $ 35,000 10 2004 Evanston, IL 2004 $ 720,000 20 2004 Evanston, IL 2004 $ 15,000 10 2004 Evanston, IL 2004 $ 30,000 10 2004 Evanston, IL 2004 $ 500,000 20 2004 140 of 419 -13- Location Bond that Financed the Property Amount Bond Financed Useful Economic Life (Years) Placed in Service Date Evanston, IL 2004 $ 400,000 10 2004 Evanston, IL 2004 $ 50,000 10 2004 Evanston, IL 2004 $ 50,000 10 2004 Evanston, IL 2004 $ 50,000 10 2004 Evanston, IL 1999 Water Revenue $ 3,500,000 20 1999 Evanston, IL 2002 Water Revenue $ 2,355,000 20 2002 141 of 419 C-1 APPENDIX C GLOSSARY OF TERMS AND CONCEPTS Private Business Use “Private Business Use” means any use of Bond-financed property by any person other than a state or local government unit, including as a result of (i) ownership, (ii) actual or beneficial use pursuant to a lease or a management, service, incentive payment, research or output contract or (iii) any other similar arrangement, agreement or understanding, whether written or oral, except for use of Bond-financed property on the same basis as the general public. Private Business Use includes any formal or informal arrangement with any person other than a state or local governmental unit that conveys special legal entitlements to any portion of Bond-financed property that is available for use by the general public or that conveys to any person other than a state or local governmental unit any special economic benefit with respect to any portion of the Bond-financed property that is not available for use by the general public. Use by a natural person not engaged in any trade or business is not private use. Any use by the federal government or by a corporation is Private Business Use. Examples of common uses of Bond-financed property that may create Private Business Use include the following: Management contracts with private companies or individuals to manage all or a portion of a Bond-financed facility (e.g., a contract with a private company to manage a Bond-financed cafeteria, convention center, recreation center, etc.) A lease of space in a Bond-financed facility to a non-governmental person (e.g., a lease of space in a Bond-financed municipal building to Starbucks or McDonalds) Rental arrangements whereby individuals, non-profit organizations or private businesses rent space in a Bond-financed facility There are certain exceptions to Private Business Use. For example, a “qualified management contract” following certain guidelines set forth in Revenue Procedure 97-13 does not create Private Business Use. In addition, under appropriate circumstances, short-term rentals and other uses of up to 50 days (or in some cases 100 days or 200 days) are permitted. Arbitrage & Arbitrage Rebate Arbitrage generally is the earnings that an issuer will earn when it invests proceeds of the Bonds in investments with a yield above the yield on the Bonds. Generally, an issuer is required to make payments of any arbitrage it earns as a result of the investment of the proceeds of the Bonds above the yield on the Bonds to the IRS, which is known as “arbitrage rebate.” There are certain exceptions to the requirement to make arbitrage rebate payments to the IRS (e.g., small issuer exceptions, spending exceptions, bona fide debt service fund exceptions). 142 of 419 C-2 Yield Restriction and Yield Reduction Payments Yield restriction is the requirement that an issuer not invest Gross Proceeds (defined below) of the Bonds at a yield higher than Bond yield. Generally, in a capital project financing, an issuer will have a 3-year “temporary period” during which it can invest proceeds of the Bonds in its project fund above the yield on the Bonds. After such time, moneys are yield restricted and cannot be invested above the yield on the Bonds (plus a de minimis percentage). Additionally, after the expiration of the temporary period, proceeds generally cannot be invested in federally guaranteed investments (including FDIC-insured accounts), other than certain de minimis amounts. If an issuer invests amount above the yield on the Bonds after the expiration of a temporary period, it may still be able to achieve yield compliance by making a yield reduction payment to the IRS, which is a rebate payment or any other amount paid to the United States in the same manner as rebate amounts are required to be paid or at such other time or in such manner as IRS may prescribe that will be treated as a reduction in Yield of an investment under the Regulations. Yield reduction payments may only be made in limited circumstances, and do not work for all investments above Bond yield. Gross Proceeds “Gross Proceeds” generally means (i) sale proceeds of the Bonds and investment earnings thereon and (ii) amounts reasonably expected to be used directly or indirectly to pay principal or interest on the Bonds. In addition, a pledged fund may also constitute gross proceeds. A pledge is any amount that is directly or indirectly pledged to pay the principal of or interest on the bonds. A pledge by the issuer must provide reasonable assurance that such moneys will be available to pay the debt service on the bonds even if the issuer has financial difficulties. Gross proceeds may also arise if Bonds are outstanding longer than reasonably necessary for their governmental purpose. Typically, Gross Proceeds will be contained in a project fund, escrow fund (if the Bond issue is a refunding issue), costs of issuance fund, bond fund and debt service reserve fund (if applicable). If moneys or investments are pledged or otherwise set aside for payment of principal of or interest on the Bonds, any amounts are derived from the sale of any right that is part of the terms of a Bond or is otherwise associated with a Bond (e.g., a redemption right), or the City enters into any agreement to maintain certain levels of types of assets for the benefit of a holder of a bond or any credit enhancement with respect to the Bonds, such amounts may also constitute Gross Proceeds. Further, if any Bond-financed property is sold or otherwise disposed of any amounts received from such sale or other disposition may also constitute Gross Proceeds. Remediation The Code prescribes three self-help mechanisms that an issuer may use to remediate non-qualified Bonds as a result of violation of Private Business Use covenants. These include redemption or defeasance of non-qualified bonds, alternative use of a facility (e.g., if a 501(c)(3) organization leases a Bond-financed municipal facility) or alternative use of disposition proceeds (e.g., if Bond-financed property is sold, the proceeds of the sale are used for other governmental purposes that would have qualified for tax-exempt financing). Prior to taking such remedial 143 of 419 C-3 actions, the issuer must satisfy certain pre-conditions. In addition, remedial actions are only able to be taken within a specified time frame before or after the action causing Private Business Use. Voluntary Closing Agreement Program Through the Voluntary Closing Agreement Program (VCAP), issuers of Bonds can voluntarily resolve violations of the Code and applicable Regulations (through closing agreements with the IRS). VCAP can be used when a remedial action (described under “Remediation”) is unavailable or there is another violation of the Code or Regulations that cannot be fixed through self-help mechanisms. The incentive for an issuer to go to VCAP is that, generally, a settlement in VCAP will be more favorable to the issuer than if the violation were discovered in an examination. 144 of 419 For City Council meeting of May 13, 2013 Item A5 Resolution 32-R-13: Regarding Howard Hartrey TIF District Surplus For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee. From: Martin Lyons, Assistant City Manager/CFO Subject: Resolution 32-R-13, Regarding Howard Hartrey TIF District Surplus Date: May 5, 2013 Recommended Action: Staff recommends the City Council approve Resolution 32-R-13 declaring a surplus of $1.0M from the Howard Hartrey Tax Increment Financing (TIF) District at the end of Fiscal Year 2012. Summary: Prior to FY 2011 the City had entered into agreements with School Districts 202 and 65 for the provision of certain TIF eligible expenses. In 2012 the City declared a surplus in the Howard Hartrey TIF of $1.0 million, which was distributed in July of 2012 by Cook County in accordance with instructions from the City of Evanston. As approved in 2013 Annual Budget, staff has prepared a similar resolution for a surplus distribution from the Howard Hartrey TIF. The table on the next page summarizes the 2013 Adopted Budget, with the only change being the utilization of the unaudited final fund balance for 2012 as a starting point. As noted in this table and consistent with last year’s analysis of this process, the Howard Hartrey TIF will have a remaining balance of $1.5 million assuming that $1.4 million in capital projects and $500,000 in development expenses (possible land acquisition or development incentives) occur in 2013. Memorandum 145 of 419 Page 2 of 3 City of Evanston Howard-Hartrey TIF (Southwest II) Fund Summary Financial Summary 2012 2013 Unaudited Adopted Actual Budget Revenue By Source Net Property Tax Increment 1,113,811 1,100,000 Interest Income 13,251 10,000 Total Revenue 1,127,062 1,110,000 Expenditures 1994 & 1996 Bonds (refunded by 1999 and then 2008D bonds) Principal 605,000 645,000 1994 & 1996 Bonds (refunded by 1999 and then 2008 D bonds) Interest 109,603 75,611 Surplus Distribution 1,000,000 1,000,000 Capital Projects 22,185 1,400,000 Other Expenses 2,408 500,000 Operating Transfer to General Fund 141,600 144,400 Total Expenditures 1,880,796 3,765,011 Net Surplus (Deficit) (753,734) (2,655,011) Beginning Fund Balance 5,000,873 4,247,139 Ending Fund Balance 4,247,139 1,592,128 The above table includes capital projects as listed below. Access Drive Sidewalk & Pedestrian Lighting Installation 350,000 Hartrey Streetscape Improvement from Howard to Dead End 250,000 Howard Street & Jewel Osco Driveway Reconfiguration 550,000 New Bus Shelter at Howard Street Including Bump Out 250,000 TOTAL 1,400,000 The recommended distribution of $1.0 million will result in an estimated breakdown of revenues as noted in the table below, but is subject to final allocation by Cook County. 146 of 419 Page 3 of 3 Agency/ Taxing Body FY11 Surplus Distribution (estimated) City of Evanston $210,000 School District 65 $373,000 School District 202 $273,000 Other $144,000 TOTAL $1,000,000 Howard Street remains a focus for economic development as a gateway to the City of Evanston from our larger neighbor Chicago. One of the advantages to utilizing a surplus distribution method for the disposition of these funds rather than an intergovernmental agreement with the respective school districts is the flexibility (the City may use these funds for any purpose) in usage of said funds. One beneficial use of the $210,000 surplus distribution to be received by the City would be to reinvest it into Howard Street. Several projects within the Howard Ridge TIF could benefit from this investment and these funds could also be used to repay the debt in the Howard Ridge TIF owed to the Economic Development Fund over the next nine years. Attachments Resolution 32-R-13 147 of 419 5/6/13 32-R-13 A RESOLUTION Deeming Certain Funds in the Special Tax Allocation Fund for the Howard Hartrey Tax Increment Redevelopment Project Area as “Surplus” Funds and Directing the Payment and Distribution Thereof (2013) by the City of Evanston, Cook County, Illinois WHEREAS, the City of Evanston, Cook County, Illinois (the “City”), is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, pursuant to Ordinances 8-O-92, 09-O-92, and 10- O-92, adopted April 27, 1992 in connection with the Howard Hartrey Tax Increment Redevelopment Project Area (the “Redevelopment Project Area”), the City Council of the City Evanston (the “Corporate Authorities”) adopted the Howard Hartrey Tax Increment Area Redevelopment Plan and related Redevelopment Projects, designated the Redevelopment Project Area, and authorized tax increment finance pursuant to the Tax Increment Allocation Redevelopment Act, 65 ILCS 5/11-74.4-1 et seq., as supplemented and amended, including the predecessor Act thereof (the “TIF Act”); and WHEREAS, the City is required by Sections 11-74.4-5(d)(5)(D) and 11- 74.4-8 of the TIF Act to annually designate all funds deposited into the special tax allocation fund established pursuant to the TIF ordinances that are not identified as being required, pledged, earmarked or otherwise designated for payment of or securing of obligations or anticipated redevelopment project costs as “surplus” funds; and 148 of 419 32-R-13 WHEREAS, the City must cause the distribution thereof by paying the same to the taxing districts in the Redevelopment Project Area, the Illinois Department of Revenue, and the City, in direct proportion to the amount of funds received from the collection of real estate taxes and from the State of Illinois and deposited into such special tax allocation fund, such amount to the taxing districts in the Redevelopment Project Area to be in the same manner and proportion as the most recent distribution by the County Clerk of Cook County, Illinois to the affected taxing districts of real property taxes from real property in the Redevelopment Project Area, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Findings: The Corporate Authorities find, determine, and declare that the amount of funds deposited in the special tax allocation fund for the Redevelopment Project Area that is not required, pledged, earmarked or otherwise designated for payment of or securing of obligations or anticipated redevelopment project costs is one million dollars ($1,000,000.00), such amount having been calculated and now deemed to be “surplus” funds for the year 2012 pursuant to Sections 1-74.4-5(d) and 11-74.4-8 of the TIF Act. SECTION 2: Direction: The City Treasurer is hereby authorized and directed to cause the payment and distribution of all such “surplus” funds in the manner and proportion as specified in Sections 11-74.4-5(d) and 11-74.4-8 of the TIF Act. SECTION 3: Actions: All actions of the officers, agents, and employees of the City that are in conformity with the purposes and intent of this Resolution 32-R- 149 of 419 32-R-13 13, whether taken before or after the adoption hereof, are hereby ratified, confirmed, and adopted. SECTION 4: Severability: If any section, paragraph, or provision of this Resolution 32-R-13 shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph, or provision shall not affect any of the remaining portions of this resolution. SECTION 5: This Resolution 32-R-13 supersedes all resolutions or orders or parts thereof in conflict herewith, and this resolution shall be in full force and effect upon its adoption. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2013 150 of 419 For City Council Meeting of May 13, 2013 Item A6 Ordinance 42-O-13: Authorizing the Sale of Surplus Fleet Vehicle For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Lonnie Jeschke, CPFP, Manager Fleet Services Subject: Ordinance 42-O-13 Sale of Surplus Property Date: April 26, 2013 Recommended Action: Staff recommends the City Council authorize the City Manager to publicly offer the sale of various vehicles and equipment owned by the City through public auction based on Ordinance 42-O-13. The vehicles are presently out of service. Funding Source: N/A Summary: The Fleet Services Division typically participates in two to three vehicle and equipment auctions per year in the Northern Illinois area. The auctions are provided on behalf of Manheim Auction Service, 550 S. Bolingbrook Drive, Bolingbrook, Illinois 60440. This request authorizes the Fleet Division of Public Works to sell the vehicles and equipment listed in the table below through Manheim Auction Services Live Auction on Tuesday, June 18, 2013 at the Manheim Arena located at 550 S. Bolingbrook Drive, Bolingbrook, Illinois 60440, or any subsequent Manheim live auction or online internet auction to the highest bidder. All proceeds from the auction will be credited to “Sale of Surplus Property” Account 7780.56065. Memorandum 151 of 419 Page 2 of 2 SURPLUS FLEET VEHICLES/EQUIPMENT Cost Center Department Vehicle # Vehicle Make Vehicle Model Year V.I.N. # Overall Condition Status 2675 Public Works 633 Ford F- 350 2003 1FDWF37P83EB49157 Very Poor Out of Service 2315 EF&LSS 307 Ford Excursion 2003 1FMNU41S63ED67571 Poor Replacement on order 3520 P.W. Forestry 562 Vemeer 2001 1VRN13122Y1002259 Very Poor Replacement on order 2670 P.W. Streets 613 I.H. 4900 1998 1HTSHAAR0WH535250 Very Poor Replacement on order 2115 C.D. Inspections 814 Ford Ranger 2000 1FTYR10V7YPC02380 Poor Replacement on order Attachments: Ordinance 42-O-13: Authorizing the Sale of Surplus Fleet Vehicles Owned by the City of Evanston (Manheim Auction Service Municipal Equipment Auction) 152 of 419 03/25/2013 04/26/2013 42-O-13 AN ORDINANCE Authorizing the Sale of Surplus Fleet Vehicles & Equipment Owned by the City of Evanston (Manheim Auction Service Municipal Equipment Auction) WHEREAS, the City Council of the City of Evanston has determined that it is no longer necessary, practical, or economical for the best interest of the City to retain ownership of certain surplus fleet vehicles that have an aggregate value in excess of one thousand, five hundred dollars ($1,500.00) and are described in Exhibit A, which is attached hereto and incorporated herein by reference; and WHEREAS, the City Council has determined that it is in the best interest of the City of Evanston to sell said surplus fleet vehicles to the highest bidder, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: Pursuant to Subsection 1-17-3-(B) of the Evanston City Code of 1979, as amended, the City Council hereby authorizes and directs the City Manager to sell the aforementioned surplus fleet vehicles, upon terms and conditions he deems reasonable, necessary, and in the best interests of the City, to the highest bidder at the Manheim Auction Service, Northwest Municipal Conference Auction to be held on Tuesday June 18th, 2013 at the Manheim Arena located at 550 S. Bolingbrook Drive in Bolingbrook Illinois, 60440, or at any subsequent Manheim live or online auction. 153 of 419 42-O-13 ~2~ SECTION 3: Upon payment of the price indicated by the Manheim Auction Service, the City Manager is hereby authorized to convey evidence of ownership of aforesaid surplus personal fleet vehicles to the Manheim Auction Service. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 154 of 419 42-O-13 ~3~ EXHIBIT A SALE OF SURPLUS PROPERTY/VEHICLES Cost Center Department Vehicle # Vehicle Make Vehicle Model Year V.I.N. # Overall Condition Status 2675 Public Works 633 Ford F- 350 2003 1FDWF37P83EB49157 Very Poor Out of Service 2315 EF&LSS 307 Ford Excursion 2003 1FMNU41S63ED67571 Poor Replacement on order 3520 P.W. Forestry 562 Vemeer 2001 1VRN13122Y1002259 Very Poor Replacement on order 2670 P.W. Streets 613 I.H. 4900 1998 1HTSHAAR0WH535250 Very Poor Replacement on order 2115 C.D. Inspections 814 Ford Ranger 2000 1FTYR10V7YPC02380 Poor Replacement on order 155 of 419 For City Council meeting of May 13, 2013 Item A7 Ordinance 44-O-13: Decreasing Class B1 Liquor Licenses The Keg For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 44-O-13, Decreasing the Number of Class B1 Liquor Licenses, Closure of The Keg Date: April 2, 2013 Recommended Action: Staff recommends adoption of Ordinance 44-O-13. The Ordinance was introduced at the City Council meeting on April 22, 2013. Funding Source: n/a Summary: Ordinance 44-O-13 amends Evanston City Code of 2012 Subsection 3-4-6-(B1), as amended, by decreasing the number of Class B1 liquor licenses now in force from six (6) to five (5). The Keg of Evanston, 810 Grove Street, held a Class B1 liquor license but closed for business at the end of March 2013, thereby terminating its liquor license pursuant to Subsection 3-4-8-(B)-5. This ordinance amends the City Code to reflect termination. Legislative History: n/a Alternatives: n/a ------------------------------------------------------------------------------------- Attachments: Ordinance 44-O-13 Memorandum 156 of 419 4/2/2013 44-O-13 AN ORDINANCE Amending Subsection 3-4-6-(B1) of the City Code to Decrease the Number of Class B1 Liquor Licenses from Six to Five (Closure of The Keg of Evanston, Inc., 810 Grove St.) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Subsection 3-4-6-(B1) of the Evanston City Code of 2012, as amended, is hereby further amended by decreasing the number of Class B1 liquor licenses from six (6) to five (5), to read as follows: (B1) CLASS B1 licenses, which shall authorize the sale on the premises specified of alcoholic liquor only for consumption on the premises while food is available. Such licenses may be issued only to hotels or restaurants in the core area. Establishments holding class B1 licenses must have some food service available when alcoholic liquor is being sold. The meanings of "hotel," "restaurant" and "core area" shall be as defined in Section 3-4-1 of this Chapter. The sale of alcoholic liquor shall not take place between the hours of 2:00 a.m. and 11:00 a.m., except that sales may be made up to 3:00 a.m. on Friday, Saturday, Sunday mornings and up to 3:00 a.m. on the mornings of January 1, Memorial Day, July 4, Labor Day and Thanksgiving. The applicant for the renewal only of such licenses may elect to pay the amount herein semiannually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be $8,000.00. The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be $8,400.00. No more than six (6) five (5) such licenses shall be in force at any one (1) time. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. 157 of 419 44-O-13 ~2~ SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2013 Adopted: ___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 158 of 419 For City Council meeting of May 13, 2013 Item A8 Ordinance 45-O-13: Decreasing Class AA Liquor Licenses Central Street Café For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 45-O-13, Decreasing the Number of Class AA Liquor Licenses, Closure of Central Street Cafe Date: April 16, 2013 Recommended Action: Staff recommends adoption of Ordinance 45-O-13. The Ordinance was introduced at the City Council meeting on April 22, 2013. Funding Source: n/a Summary: Ordinance 45-O-13 amends Evanston City Code of 2012 Subsection 3-4-6-(AA), as amended, by decreasing the number of Class AA liquor licenses now in force from one (1) to zero (0). Central Street Café, 2800 Central Street, held a Class AA liquor license but closed for business, thereby terminating its liquor license pursuant to Subsection 3- 4-8-(B)-5. This ordinance amends the City Code to reflect termination. Legislative History: In June 2011, the City Council approved 1 of 2 proposed façade improvement loans regarding 2800 Central St. The denied loan was proposed to be for $5,200 to the property owner. The loan approved was in the amount of $4,200, made to the restaurant operator, and forgivable over 60 months. Due to the closure of Central Street Café during the loan period, the City has sent a letter to the operator demanding repayment of the unforgiven portion. Alternatives: n/a ------------------------------------------------------------------------------------- Attachments: Ordinance 45-O-13 Memorandum 159 of 419 4/2/2013 45-O-13 AN ORDINANCE Amending Subsection 3-4-6-(AA) of the City Code to Decrease the Number of Class AA Liquor Licenses from One to Zero (Closure of Central Street Cafe , 2800 Central Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Subsection 3-4-6-(AA) of the Evanston City Code of 2012, as amended, is hereby further amended by decreasing the number of Class AA liquor licenses from one (1) to zero (0), to read as follows: (AA) CLASS AA licenses, which shall authorize: (i) the serving of alcoholic liquor, beer and/or wine that is incidental and complementary to meal service and the retail sale of fine cheeses, deli and gourmet food products, and related accessories; (ii) the retail sale of wine, refrigerated beer, and/or unrefrigerated beer, in original packages, for consumption off the premises; (iii) the tasting of wine and/or beer not exceeding the limits set forth herein. Each Class AA license shall be issued subject to the following conditions: 1. Class AA licenses shall authorize the retail sale only of wine, imported beer, and American craft beer, and of no other alcoholic liquors, for consumption off the premises. 2. Class AA licenses may be issued only to or retained by establishments in which the facilities for food preparation and service are those of a "restaurant, type 1," as defined in Section 6-18-3 of this Code. 3. Class AA licenses may be issued only to those businesses for which the principal merchandise offered for retail sale is wine, imported beer, and American craft beer, in original packages, for consumption off the premises. Licensees may also sell wine-, and beer-related accessories, small gourmet food products, and specialty gift products such as fine food accessories. Not more than twenty (20) percent of total gross square foot area of the licensed premises may be designated for the sale of wine, refrigerated beer, and/or unrefrigerated beer. No tobacco product of any kind shall be sold or offered for sale on the licensed premises. 160 of 419 45-O-13 ~2~ 4. Class AA licenses shall permit the sale and service of alcoholic liquor, wine, and/or beer to patrons for immediate consumption on the licensed premises, when such sale is incidental and complementary to the purchase and consumption of meals. The indoor seating area where alcoholic liquor, wine, and/or beer is served for such consumption shall be identified on a scale drawing of the licensed premises submitted with the application for the class AA license, and is subject to the review and approval of the Local Liquor Control Commissioner. The retail sale of bottles of wine to patrons on the premises is permitted provided that the licensee charges a minimal corkage fee to such patrons. 5. It shall be unlawful for any holder of a class AA license that provides outdoor restaurant seating in the public right-of-way as a permitted sidewalk cafe pursuant to Subsection 7-2-6(D) this Code, as amended, to serve alcoholic liquor, wine, and/or beer to any patron seated in the public right-of-way without concurrently serving a meal to said patron. 6. Class AA licenses shall permit the sale of alcoholic liquor, wine, and/or beer in a designated bar area. Any such designated bar area shall be subject to the following limitations and requirements: a. The bar area shall include a bar and/or seating area. b. The bar area of the restaurant open to patrons either seated or standing shall not exceed fifteen (15) percent of the total interior area of restaurant open to patrons, not including restrooms. c. The bar area must be identified on a scale drawing of the licensed premises submitted with the application for the class AA license, and is subject to the review and approval of the Local Liquor Control Commissioner. d. No alcoholic liquor, wine, or beer may be offered for sale or served in the bar area unless the licensee is concurrently offering for sale or serving meals to patrons dining outside of the bar area. e. The bar area shall not be located in the public right-of-way, in whole or in part, regardless of whether the licensee has a sidewalk cafe permit. 7. Class AA licenses shall permit the tasting of samples of those wines and/or beers permitted to be sold under this classification, on the licensed premises during authorized hours of business. No charge, cost, fee, or other consideration of any kind shall be levied for any such tasting. Licensees shall not provide more than three (3) free samples, each of which shall not exceed one (1) fluid ounce, to any person in a day. 161 of 419 45-O-13 ~3~ Licensees must have at least one (1) BASSET-certified site Manager on- premises whenever offering wine and beer for tasting. Licensees must provide food service when offering wine and/or beer for tasting. 8. The sale of alcoholic liquor, wine, and/or beer shall be limited to the hours of 10:00 a.m. until 9:00 p.m. Monday through Thursday; 10:00 a.m. until 10:00 p.m. Friday through Saturday; 12:00 noon until 9:00 p.m. on Sunday. The applicant for the renewal only of such licenses may elect to pay the amount herein semiannually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be $5,000.00. The total fee required hereunder for renewal applicants electing to make semiannual payments, payable according to the provisions of Section 3-4-7 of this Chapter, shall be $5,160.00. No more than one (1) zero (0) such licenses shall be in force at any one (1) time. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. 162 of 419 45-O-13 ~4~ Introduced: _________________, 2013 Adopted: ___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 163 of 419 For City Council meeting of May 13, 2013 Item A9 Ordinance 27-O-13: Special Assessment Alley Paving N of Madision, E of Sherman For Action To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Homayoon Pirooz, P.E., Public Works Assistant Director Infrastructure & Engineering Sat Nagar, P.E., Senior Engineer, Engineering Division Subject: Ordinance 27-O-13 Special Assessment Alley Paving Project North of Madison Street, East of Sherman Avenue Date: May 2, 2013 Recommended Action: Staff recommends approval of the proposed Ordinance 27-O-13 by which City Council would authorize paving of the alley north of Madison Street, East of Sherman Avenue through the Special Assessment Process. Funding Source: Funding for this work will be from special assessment funds and by home owners to be collected over a period of ten years. The City’s share ($31,445.64) is paid by the Special Assessment Fund 6365.65515, with a budget allocation of $500,000. Summary: The alley paving project was initiated by petition of the adjacent property owners. The petition contained signatures representing 100% of the abutting property owners. The petition was accepted by the Board of Local Improvements to proceed with design of the alley project on July 9, 2012. A public hearing was held on March 21, 2013 to explain the project and receive public comments. The Board of Local Improvements received communication in supporting of paving the alley with regular concrete. The Board of Local Improvements, after weighing the facts, voted to recommend the continuation of the special assessment process to bring about paving of the alley. The estimated total special assessment cost of paving the alley is $37,801.20. The City’s share is $31,445.64, which is more than 50% because of the City park property. After the special assessment cost is approved by the court, the engineering staff will combine the alley projects and let the alley paving projects as one contract and bring a recommendation of the construction contract award to the City Council for approval. Memorandum 164 of 419 Legislative History: The Ordinance was introduced at the City Council meeting on April 22, 2013 Attachments: Ordinance Recommendation Resolution Engineers estimate of cost 165 of 419 3/29/2013 27-O-13 AN ORDINANCE for the Construction of a Local Improvement known as Evanston Special Assessment No. 1510 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, ILLINOIS: SECTION 1: That a local improvement shall be made within the City of Evanston, County of Cook, and State of Illinois, the nature, character, locality and description of which is as follows, to-wit: That the West-North-South leg of the unimproved public alley in the block bounded by Washington Street on the north, Madison Street on the south, Sherman Avenue on the west, and Custer Avenue on the east, in the City of Evanston, be improved by excavating, constructing the necessary drainage system and paving with 8” Portland Cement Concrete Pavement to a width of ten feet (10’). SECTION 2: That the Recommendation (Exhibit A) of the Board of Local Improvements of the City of Evanston, Illinois, of this Ordinance, and the Estimate of the Cost (Exhibit B) of said improvement made by the Engineer of said Board, both attached hereto, be and the same are hereby approved and by reference thereto made a part hereof. SECTION 3: That said improvement shall be made and the cost thereof, including the sum of Thirty-Seven Thousand Eight Hundred One and 20/100 Dollars ($37,801.20), being the cost of making and collecting the Assessment and all other expenses as provided by law, shall be paid for by 166 of 419 27-O-13 ~2~ Special Assessment in accordance with the Illinois Municipal Code, Chapter 65, Section 5/9-2-1, et seq. SECTION 4: That Thirty-One Thousand Four Hundred Forty-Five and 64/100 Dollars ($31,445.64) of the cost of said improvement shall be allocated by the City; and the remainder of the cost, Six Thousand Three Hundred Fifty-Five and 56/100 Dollars ($6,355.56) will be allocated as private benefit. SECTION 5: That the aggregate amount to be assessed and each individual assessment shall be divided into ten (10) installments in the manner provided by law, and each of said installment shall bear interest at the rate of seven percent (7%) per annum from sixty (60) days after the date of the first voucher issued on account of work done upon said proposed improvement. SECTION 6: That, for the purpose of anticipating the collection of the installments of said assessment levied against the real estate benefited thereby, general obligation bonds have been issued, eighty-three percent (83%) of which are payable by the City, homeowners pay remaining seventeen percent (17%) of which are payable out of said installments, bearing interest at the rate of seven percent (7%) per annum, payable annually and signed on behalf of the City of Evanston, Illinois, by its Mayor and attested by its City Clerk and its corporate seal affixed thereto; and each interest coupon attached to said bonds shall likewise be executed by and shall bear the official or facsimile signature of the same officers who signed said bonds and who, if facsimile signatures are 167 of 419 27-O-13 ~3~ used, do adopt by their execution of said bonds as and for their proper signatures their respective facsimile signatures appearing on said coupons; and that said bonds shall be issued in accordance with and shall be in all respects conform to the provisions of an Act of the General Assembly of the State of Illinois, knows as the “Illinois Municipal Code,” effective July 1, 1961, and the Amendments thereto. SECTION 7: That Suzette Robinson, President of the Board of Local Improvements of the City of Evanston, Illinois, be and she is hereby directed to file a Petition in the Circuit Court of Cook County, Illinois, praying that steps may be taken to levy a Special Assessment to pay the cost of said improvement in accordance with the provisions of this ordinance and in the manner prescribed by law. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid application of this ordinance is severable. SECTION 10: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 168 of 419 27-O-13 ~4~ SECTION 11: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 169 of 419 27-O-13 ~5~ Exhibit A Recommendation 170 of 419 171 of 419 27-O-13 ~6~ Exhibit B Estimate 172 of 419 173 of 419 174 of 419 PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, May 13, 2013 Meeting starts 10 minutes after conclusion of A&PW Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston City Council Chambers AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN FISKE, CHAIR II. APPROVAL OF MEETING MINUTES OF APRIL 22, 2013 III. ITEMS FOR CONSIDERATION (P1) Approval of Sidewalk Café for JT’s Bar and Grill, 1639 Orrington Avenue Staff recommends approval of a first-time application for a sidewalk café (SWC) permit for JT’s Bar and Grill, a Type 1 Restaurant located at 1639 Orrington Avenue. For Action (P2) Approval of Sidewalk Café for World of Beer, 1601 Sherman Avenue Staff recommends approval of a first-time application for a sidewalk café (SWC) permit for World of Beer a Type 1 Restaurant located at 1601 Sherman Ave nue. For Action (P3) Ordinance 49-O-13; Granting Major Zoning Relief for the Elimination of Required Parking at 623-627 ½ Howard Street Staff recommends adoption of Ordinance 49-O-13 granting major zoning relief to eliminate 8 required off-street parking spaces for a Type 1 Restaurant for a total of zero off-street parking spaces. The proposal will allow for the redevelopment of a vacant commercial space and will not negatively impact adjacent properties since there is ample street parking, and public and private parking lots. For Introduction (P4) Ordinance 50-O-13; Amending Various Portions of the City Code in order to Regulate Vacation Rentals as a Type of B&B Establishment Staff requests consideration of Ordinance 50-O-13, which would regulate vacation rentals as a subset of B&B establishments. Consequently, any vacation rental could operate only pursuant to a Special Use permit issued by the City Council after recommendation from the ZBA. For Introduction 175 of 419 Planning & Development Committee Meeting Agenda Page 2 of 2 May 13, 2013 (P5) Ordinance 46-O-13; Amending the Zoning Ordinance to Allow Yard Waste Transfer Facilities as Special Uses in the I3 District. The Plan Commission and City staff recommend approval of proposed Ordinance 46-O-13 amending the Zoning Ordinance to allow yard waste transfer facilities as special uses in the I3 General Industrial District. The P&D Committee held Ordinance 46-O-13 in committee at its meeting of April 22, 2013, at the request of 9 th Ward Alderman Coleen Burrus. For Introduction (P6) Resolution 31-R-13; 1890 Maple Avenue Parking Lease City Manager requests authorization from the City Council to negotiate with PARC Investment Properties, LLC regarding a parking lease for 1890 Maple Avenue as provided by Resolution 31-R-13. For Action IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT 176 of 419 Planning & Development Committee Meeting Minutes of April 22, 2013 City Council Chambers – 7:15 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: J. Fiske, D. Holmes, A. Rainey, D. Wilson, M. Wynne STAFF PRESENT: W. Bobkiewicz, K. Cox, S. Griffin, D. Marino, B. Newman, J. Nyden PRESIDING OFFICIAL: Ald. Fiske I. DECLARATION OF QUORUM A quorum being present, Chair Fiske called the meeting to order at 7:17 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF APRIL 1, 2013 Ald. Rainey moved approval of the minutes of the April 1, 2013 meeting seconded by Ald. Wynne. The minutes of the April 1, 2013 P&D meeting were approved unanimously 5-0. III. ITEMS FOR CONSIDERATION (P1) Resolution 28-R-13 Reserving 2013 Bond Volume Cap Staff recommends adoption of Resolution 28-R-13, which reserves the City’s right to issue $7,104,575 in tax exempt bonds under the bond volume cap allocation. This Resolution must be adopted by May 1, 2013. For Action Ald. Rainey moved to recommend approval, seconded by Ald. Wynne. The Committee voted unanimously 5-0 to recommend approval of Resolution 28-R-13. (P2) Approval of Sidewalk Café for Found, 1631 Chicago Ave Staff recommends approval of a first-time application for a sidewalk café (SWC) permit for Found, a Type 1 Restaurant located at 1631 Chicago Ave. For Action Chair Fiske called the public who wished to speak to the podium. Raj Rai of 1630 Chicago, Evanston, said he lives across the street from the restaurant with his daughter and wife and he believes it is unnecessary to uproot the flower bed as planned by the restaurant owner. He said the air conditioning load will be increasing their carbon footprint because the door will be opening and closing more often to let the wait staff in and out. He said the impact of pests and rodents will be great. He said as a resident, it is very windy in that area when he walks to DRAFT – NOT APPROVED 177 of 419 Planning & Development Committee Meeting Minutes of 4-22-13 Page 2 of 7 Whole Foods and that this street is different than the street that the other sidewalk cafés are on because it is 2 way. He said the width of the walkway will be decreased and senior citizens from the North Shore Hotel walk by there as their daily exercise and he wants to minimize the impact to them. He asked that the Committee consider his concerns. Chair Fiske thanked him. Johanna Nyden, Economic Development Coordinator, explained that the planter is being removed by the restaurant owner but if the restaurant business ceases, the planter will be restored. She introduced the restaurant owner, Amy Morton. Ms. Morton said the North Shore Retirement Hotel residents frequent her restaurant and that they are pleased that she is expanding. Regarding the carbon footprint issue, she said she will keep the door shut as much as possible and that she has air curtains. She said the right of way will be wider than the required 6’. She feels that the people in the neighborhood are the most important and she has a huge number of customers from the North Shore Hotel and the Mather. Regarding the landscaping, she said she is removing business and 1/3 of the boxwoods in front of the street and she plans to create a spectacular environment that will include herbs and colorful, seasonal flowers on the corners or on the tables. Ms. Morton explained that originally she had looked for a site with a garden and that being one with nature and pleasing to the eye is of the utmost importance to her. Ald. Rainey said air curtains are environmentally friendly. Ald. Rainey moved to recommend approval, seconded by Ald. Wilson. The Committee voted unanimously 5-0 to recommend approval of the sidewalk café. (P3) Ordinance 38-O-13 Amending the Zoning Ordinance to Increase the Production Limit for Micro-Distilleries The Plan Commission and City staff recommend adoption of Ordinance 38-O-13 amending the Zoning Ordinance to increase the allowed production limit for Micro- Distilleries from 5,000 gallons per year to 35,000 gallons per year. The amendment would bring the Zoning Ordinance regulation into agreement with the City’s liquor license classification, which was amended to allow the 35,000 gallon yearly limit by Ordinance 17-O-13, adopted February 11, 2013. For Introduction Ald. Holmes moved to recommend introduction, seconded by Ald. Rainey. At Ald. Rainey’s inquiry about the amount that had been allowed previous to the proposed Ordinance, Mr. Marino corrected the original amount of 30,000 gallons per year, which is to be increased to 35,000 per the proposed Ordinance. The Committee voted unanimously 5-0 to recommend introduction of Ordinance 38-O-13. 178 of 419 Planning & Development Committee Meeting Minutes of 4-22-13 Page 3 of 7 (P4) Ordinance 47-O-13 Amending the Zoning Ordinance to Allow Indoor Recreation as a Special Use in the I2 District The Plan Commission and City staff recommend adoption of Ordinance 47-O-13 amending the Zoning Ordinance to allow indoor recreation facilities as special uses in the I2 District, as well as modification to remove the term “commercial” from the zoning definition so that non-commercial entities may establish such use. For Introduction Ald. Wynne moved to recommend introduction, seconded by Ald. Wilson. Ald. Rainey said she opposes the removal of the term “commercial” from the zoning definition but she supports indoor recreation as a Special Use in an I2 District. She explained that she does not want to change the definition to allow non-profits other than the allowed special uses, since the City has been through a long, arduous process with a lawsuit of which the results are still not known. Ald. Rainey explained that she does not want those entities other than commercial entities to undermine the tax base properties in the I2 District and eliminating “commercial” from the definition allows non tax paying not for profit entities to be there and the City needs the taxes. Ald. Rainey moved to amend the proposed Ordinance to delete the omission of the word “commercial” from the proposed Ordinance seconded by Ald. Holmes. Ald. Wilson said he did not expect this objection and that many sports-oriented entities are going to be classified as non-commercial so they will have to go to I2 areas. He noted that the litigation concerns a school, which is different from a school use. Ald. Rainey emphasized that tax exempt entities are her only objection. Dennis Marino, Manager of Planning & Zoning, explained that the evolution of the proposed amendment was from Ald. Braithwaite regarding a private entity along Oakton in this district that wants to do an indoor recreational facility with not-for-profit clubs and associations making use of it and the other is the Team Evanston Soccer League, which is interested in a site on Dempster. Neither expressed the intention to be tax exempt. Ald. Rainey said it is obvious why they are eliminating the word commercial and there is no indication that the project on Oakton will be off the tax roles. But if a not for profit, which is the opposite of commercial, goes in, they will apply for a tax exemption, which she finds objectionable. She said she did not see how Ald. Wilson could support removing hundreds of thousands of dollars from the tax roles when he will not support financial incentives to tax paying entities. So she said, let’s introduce this eliminating the word “commercial.” Ald. Wilson said he is not sure of the impact of leaving the word “commercial” in the Ordinance is and asked for a few minutes to review the proposed Ordinance. He 179 of 419 Planning & Development Committee Meeting Minutes of 4-22-13 Page 4 of 7 said he understands Ald. Rainey’s point and he is trying to determine whether the language change will have an impact. At Chair Fiske’s request, Ken Cox of the Law Department, reminded the Committee of the definition of the word “commercial.” Mr. Cox said the definition would be of “commercial purpose” and the definition in Section 6, 18, 3, which is, “Commercial purpose is an occupation, employment or enterprise that is carried on by the owner, lessee or licensee except for activities carried on by a not-for-profit organization that utilizes the proceeds of such activities solely for the purposes for which the it is organized. Ald. Wilson clarified that if for example the soccer league used the proceeds only to operate the soccer league, it would still be considered commercial, which means it does not change anything. Ald. Rainey asked why the word was omitted. If a Salvation Army store was there, it would still be tax exempt. Ald. Wilson assumed it was an intuitive assumption that soccer leagues are not commercial operations. They are not charging people to use the facilities. Ald. Rainey argued against changing an Ordinance for one entity. Ald. Wilson said omitting the word would not alleviate the problem. Ald. Rainey argued that the vacant properties are paying taxes to the City. Ald. Wilson said he does not have a problem leaving the word “commercial” in the Ordinance. Chair Fiske agreed. The Committee voted unanimously 5-0 to amend proposed Ordinance 47-O-13 to not remove of the word “commercial.” The Committee voted unanimously 5-0 to recommend introduction of Ordinance 47-O-13, as amended. (P5) Ordinance 46-O-13 Amending the Zoning Ordinance to Allow Yard Waste Transfer Facilities as Special Uses in the I3 District. The Plan Commission and City staff recommend approval of proposed Ordinance 46-O-13 amending the Zoning Ordinance to allow yard waste transfer facilities as special uses in the I3 General Industrial District. For Introduction Mr. Marino explained that a property owner in an I3 District proposes to use the property to accept yard and landscape waste and recycle it and sell wholesale landscape materials. The land is currently vacant, west of Home Depot and south of the Sam’s Club parking lot. There is no permitted or special use category in the I3 that such a yard waste facility would fit under. He noted that Scott Schoeller, of Contour Landscaping, and two associates were present. Ald. Rainey asked whether it could qualify for a unique use to which Mr. Marino replied that a unique use is a use that is not contemplated in the Zoning Ordinance. There are landscape uses in town but not quite like the one described here. In I3 there are some sites that might be workable for this and some that might not, so this will allow the City Council to make that discretion. He said the only unique use he was aware of was the former headquarters of District 65. Chair Fiske called those who wished to speak to the podium. 180 of 419 Planning & Development Committee Meeting Minutes of 4-22-13 Page 5 of 7 Ald. Colleen Burrus of 1312 Cleveland requested that the Ordinance be held in Committee to investigate issues that may arise from the yard waste transfer and whether an odor would be present from the waste. She has received numerous comments from residents. Clark Chipman of 2007 Seward St. said he and his neighbors are opposed to the yard waste transfer site in the 13th District. He said several years ago the City operated its own recycling site just west of the hill at James Park. There was an obnoxious odor caused by the site. The City tried to address the smell, but it was so pervasive that the neighbors could not enjoy their backyards. It was shut down by the City for many reasons, but initiated by the odor complaint. He said this type of business did not work out well before but if it is approved, it will be allowed as a special use in all districts. Even thought it is up to the Council, you would be hard pressed to say no to one, when you have said yes to another. He said the memo from staff indicated that the waste would be allowed on the site for no more than 24 hours on the weekend and said imagine if it was dropped off on Friday and not picked up until Monday in 90 degree weather. He asked that the Committee consider how much space should be allowed for this use, what kind of cover would be placed over the yard waste and said even if it were maintained, it could cause an odor. He said the conditions should be explicit in the Special Use and a container should be required for the waste and the special use should be rescinded if they do not comply. He said if it is allowed, he and his neighbors are the ones who will have to live with the smell. Ann Brownelle of 616 Grey and a member of the North James Park Neighbors, and was actively involved in getting rid of the composting site near James Park which emitted the odor. She added that a landscape contractor and neighbor said she is opposed to the use at this site including receiving yard waste as well as selling mulch as some types of mulch have an odor. There is nothing dictating how it will be controlled in the Ordinance. She is also concerned about dust. The site is less than 2 blocks from their homes. Al Maiden, Director of Planning for Rolf C. Campbell & Associates, 910 Woodlands Pkwy, Vernon Hills, said 75% of his work is for the public sector. He said he took the property owner, Scott Schoeller, as a client with the intention of working with the Plan Commission, Zoning Division and citizens to work together to make it work. He said the City already has some intense uses in I3 such as vehicle salvage and a recycling center. The owner of the property has used it for vehicle storage in the past but he wants to find a win/win situation for the property owner and the City too. Mr. Schoeller would like to pursue the Special Use for the center and clarified that the 24 hour limit is a regulation from the IEPA, from whom he must also obtain a permit, and that it is not a compost site. He said there would be one covered bin, collecting landscape waste from Evanston neighbors and obtain landscape materials for Evanston homes. Ald. Rainey clarified that he is representing the property owner. Scott Schoeller of Contour Landscaping, who grew up in Skokie, has his business at 3501 Jarvis, Skokie, said he has owned the property owner for over 25 years, originally used the property for landscape storage and he rented it to a concrete contractor that used it for open storage. He explained that there is a distinction 181 of 419 Planning & Development Committee Meeting Minutes of 4-22-13 Page 6 of 7 between a landscape waste transfer center and composting. He said he is working within Illinois EPA guidelines and transferring the waste to a compost facility in a rural area. At Ald. Wynne’s inquiry he said the bins would be conferring with the EPA and they would be required to be covered so rainwater cannot penetrate them. No waste would be obtained that would be too much to be covered. It is covered with a roof and kept dry. Mr. Griffin said the size of the containers would be detailed in the permit application. Ald. Holmes said Violia’s bins are much larger tha n a dumpster so that is an indication of how large they would have to be. Jim Seckleman, owner of The Mulch Center in Deerfield and another location, explained that the landscape waste will be taken off the trucks each day and transferred off the site on average about 5 yards. The garbage waste trucks are about 40 yards. The bin the Scott and he have discussed would hold approximately 100 plus yards. They have trucks that hold 80 yards and some that hold 40 yards. Within a phone call they have trucks within an hour and the truck would be dispatched and taken off each day, 7 days a week. Chair Fiske asked Mr. Seckleman to clarify that there would be no waste left on site overnight and Mr. Seckleman replied that they are contemplating whether they’d have enough business to have a pickup on Sunday but he assured her they would be empty on a weekend. Ald. Holmes moved to hold the item in Committee for further investigation, seconded by Ald. Wilson. Mr. Griffin clarified that Ald. Burrus had submitted questions regarding some of the materials, how long the material stays and what the odors can be. Ald. Holmes asked for information about the size of the bins and operation hours. This information will be provided to the Committee. Ald. Wilson asked that the applicants meet with neighbors to explain to them what they would be doing, and to alleviate some of their concerns. The Committee voted unanimously 5-0 to hold the item in Committee. (P6) Ordinance 35-O-13, Enacting a New Title 5, Chapter 9 of the City Code to Require the Licensing of Vacation Rentals Ordinance 35-O-13 enacts a new Title 5, Chapter 9 of the City Code to require the licensing of vacation rentals. For Introduction (P7) Ordinance 1-O-13, Enacting a New Title 5, Chapter 9 of the City Code to Prohibit Vacation Rentals Ordinance 1-O-13 enacts a new Title 5, Chapter 9 of the City Code which bans vacation rentals. For Introduction Ald. Wilson moved to table Items P6 and P7 at staff’s request until the May 13, 2013 P&D meeting, seconded by Ald. Holmes. 182 of 419 Planning & Development Committee Meeting Minutes of 4-22-13 Page 7 of 7 The Committee voted unanimously 5-0 to table items P6 and P7 until the May 13, 2013 P&D meeting. IV. ITEMS FOR DISCUSSION There were no items for discussion. V. COMMUNICATIONS There were no communications. VI. ADJOURNMENT Ald. Rainey moved to adjourn, seconded by Ald. Holmes. The meeting was adjourned at 8:44 p.m. Respectfully submitted, Bobbie Newman 183 of 419 For City Council meeting of May 13, 2013 Item P1 Business of the City by Motion: Sidewalk Café, JT’s Bar and Grill For Action To: Honorable Mayor and Members of the City Council Planning & Development Committee From: Evonda Thomas-Smith, Health Department Director Subject: Sidewalk Café for JT’s Bar and Grill Date: May 6, 2013 Recommended Action: Staff recommends approval of a first-time application for a sidewalk café (SWC) permit for JT’s Bar and Grill, a Type 1 Restaurant located at 1639 Orrington Avenue. Summary: At the April 10, 2013 Site Plan and Appearance Review Committee (SPAARC) meeting, with owner, Sherrie Vidinich, in attendance, the committee reviewed the findings of the Health Department, Engineering Division and Legal Department. They approved the request for a SWC permit. Legislative History: Considered at the April 10, 2013 SPAARC meeting; committee voted to recommend approval of the application as submitted. ------------------------------------------------------------------------------------- Attachments: SWC Application JT’s Bar and Grill SWC Site Plan JT’s Bar and Grill SWC SPAARC JT’s Bar and Grill Memorandum 184 of 419 185 of 419 186 of 419 187 of 419 188 of 419 189 of 419 190 of 419 191 of 419 192 of 419 193 of 419 194 of 419 195 of 419 196 of 419 197 of 419 198 of 419 199 of 419 200 of 419 For City Council meeting of May 13, 2013 Item P2 Business of the City by Motion: Sidewalk Café, World of Beer For Action To: Honorable Mayor and Members of the City Council Planning & Development Committee From: Evonda Thomas-Smith, Health Department Director Subject: Sidewalk Café for World of Beer Date: May 6, 2013 Recommended Action: Staff recommends approval of a first-time application for a sidewalk café (SWC) permit for World of Beer a Type 1 Restaurant located at 1601 Sherman Ave. Summary: At the April 10, 2013 Site Plan and Appearance Review Committee (SPAARC) meeting, with owner, Ted Mavrikas, in attendance, the committee reviewed the findings of the Health Department, Engineering Division and Legal Department. The Committee approved the request for a SWC permit. Legislative History: Considered at the April 10, 2013 SPAARC meeting; committee voted to recommend approval of the application as submitted. ------------------------------------------------------------------------------------- Attachments: SWC Application World of Beer SWC Site Plan World of Beer SWC SPAARC World of Beer Memorandum 201 of 419 202 of 419 203 of 419 204 of 419 205 of 419 206 of 419 207 of 419 208 of 419 209 of 419 210 of 419 211 of 419 212 of 419 For City Council meeting of May 13, 2013 Item P3 Ordinance 49-O-13 Application for Major Zoning Relief for the Elimination of Required Parking at 623-627 ½ Howard Street For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Wally Bobkiewicz, City Manager Dennis Marino, Manager, Planning and Zoning Division Melissa Klotz, Zoning Planner, Planning and Zoning Division Subject: Ordinance 49-O-13 Granting Major Zoning Relief for the Elimination of Required Parking at 623-627 ½ Howard Street Date: April 29, 2013 Recommended Action City staff recommends the adoption of Ordinance 49-O 13 granting major zoning relief to eliminate 8 required off-street parking spaces for a Type 1 Restaurant for a total of zero off-street parking spaces. The Zoning Board of Appeals found this as well in its findings for a positive recommendation of the parking variance. The proposal will allow for the redevelopment of a vacant commercial space and will not negatively impact adjacent properties since there is ample street parking, public and private parking lots, and public transit nearby. Summary This property is located on the northwest corner of Howard Street and Callan Avenue, slightly west of the CTA tracks. The property is located in the B3 Business District, and is surrounded by B3 zoning to the east and west and the R5 General (multi-family) Residential District to the north. The existing building has been vacant for the last few years, but the spaces were previously general retail, photocopy, and FedEx stores. The property is located on a portion of Howard Street that is in significant need of revitalization and is part of the Howard-Ridge TIF District. The applicant proposes to combine the existing tenant spaces into one larger space and operate a Type 1 Restaurant with an accessory micro-brewery in the rear, and an outdoor patio/seating area in the interior and eastern portion of the lot. The proposed adaptive reuse of the property will encourage citizens to visit the Howard Street corridor, which will in turn increase the tax base and increase foot traffic in the area and therefore encourage the success of existing businesses and promote the redevelopment goals of the Howard-Ridge TIF District. Memorandum 213 of 419 The site currently features eight off-street parking spaces enclosed within the garage at the rear of the property, though the garage has not been utilized for parking in many years. The applicant proposes to use the garage for the accessory micro-brewery, storage, and an office for the restaurant. The applicant feels the use of the garage as part of the business is of vital importance because the garage creates enough space for the microbrewery, which is necessary to attract customers to the business. There is a multitude of parking options in the immediate area. On-street parking in the Howard Street corridor is substantially underutilized, and there is a City-owned parking lot approximately 700’ east of the proposed restaurant that is also underutilized. The Howard Street CTA station is also nearby, as well as many bus stops throughout the corridor. The applicant is looking into leasing parking spaces from Sherwin Williams, which is located less than 200’ east of the restaurant location. Neighborhood Benefit This use should not cause any type of negative cumulative effect on the surrounding neighborhood. This area of the Howard Street corridor features a substantial amount of underutilized street parking, as well as public and private parking lots where leased parking spaces are available. Comprehensive Plan Some objectives and policies/actions of the Evanston Comprehensive Plan that apply to the proposal include: Improve the effectiveness of the existing on-street and off-street parking facilities. Encourage creative adaptive reuse of properties available for redevelopment using zoning standards and the Site Plan and Appearance Review process to protect historic character. Promote the growth and redevelopment of business, commercial, and industrial areas. The proposed zoning relief would allow for a more practical use of the garage space that will allow a business to utilize the property and encourage further redevelopment in the area. Legislative History April 23, 2013: The ZBA recommended the City Council approve the parking variance with the following conditions: 1) The proposal shall be in substantial compliance with the documents and testimony on record. 2) Employees shall not utilize on-street parking. 3) 8 off-street parking spaces within 1000’ of the property shall be permitted or leased. 214 of 419 4) Valet parking is required during peak business hours as needed. Attachments Proposed Ordinance 49-O-13 April 23, 2013 ZBA Draft Meeting Minutes ZBA Findings Staff memo to the ZBA ZBA Application Packet 215 of 419 4/24/2013 49-O-13 AN ORDINANCE Granting a Major Variation Related to Parking at 623-627½ Howard Street in the B3 Business Zoning District WHEREAS, Peckish One, LLC (the “Applicant”), lessee of the property commonly known as 623-627½ Howard Street (the “Subject Property”), located within the B3 Business zoning district and legally described in Exhibit A, attached hereto and incorporated herein by reference, submitted an application seeking approval of a Major Variation to parking requirements imposed by Subsection 6-16-1-3 of Title 6 of the Evanston City Code of 2012, as amended (“the Zoning Ordinance”); and WHEREAS, the Applicant requests a Major Variation to convert a garage containing eight (8) off-street parking spaces into a microbrewery for a Type 1 Restaurant, yielding zero (0) off-street parking spaces on the Subject Property; and WHEREAS, on April 23, 2013, the Zoning Board of Appeals (“ZBA”), pursuant to proper notice, held a public hearing in case no. 13ZMJV-0022 to consider the application, received testimony, and made written records and findings that the application met the standards for Major Variations set forth in Subsection 6-3-8-12-(E) of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of May 13, 2013, the Planning and Development Committee of the City Council (the “P&D Committee”) considered and adopted the ZBA’s findings and recommendations, and recommended City Council approve the Major Variation as requested; and 216 of 419 49-O-13 ~2~ WHEREAS, at its meetings of May 13 and May 28, 2013, the City Council considered and ultimately adopted the recommendation of the P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Council hereby adopts the ZBA and P&D Committee’s records, findings, and recommendations, and hereby approves, pursuant to Subsection 6-3-8-10-(D) of the Zoning Ordinance, the Major Variation on the Subject Property applied for in case no. 13ZMJV-0022 and described hereinabove. SECTION 3: Pursuant to Subsection 6-3-8-14 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Major Variation granted hereby, violation of any of which shall constitute grounds for penalties or revocation thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (A) Compliance with Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with all applicable legislation, with the testimony and representations of the Applicant to the ZBA, the P&D Committee, and the City Council, and the approved plans and documents on file in this case. (B) Recordation: The Applicant shall, at its cost, record a certified copy of this ordinance, including all Exhibits attached hereto, with the Cook County Recorder of Deeds, and provide proof of such recordation to the City, before the City may issue any construction permits pursuant to the Major Variation authorized hereby. (C) Employee Parking: When driving to work at the Subject Property, the Applicant and its employees shall not park in any on-street spaces. The Applicant shall maintain permits or leases for no fewer than (8) off-street parking spaces located within 1,000 feet of the Subject Property for its employees’ use. (D) Valet Parking: The Applicant shall provide valet parking service for patrons during peak business hours, as needed. 217 of 419 49-O-13 ~3~ SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 7: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 8: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 9: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 218 of 419 49-O-13 ~4~ Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 219 of 419 49-O-13 ~5~ EXHIBIT A Legal Description LOTS 7, 8 AND 9 IN BLOCK 1 IN NILES-HOWARD TERMINAL ADDITION, BEING A SUBDIVISION OF THE SOUTH 6.25 FEET CHAINS (412½ FEET) OF THAT PART OF THE NORTHEAST ¼ OF SECTION 30, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, LYING WEST OF THE RIGHT OF WAY OF THE CHICAGO AND NORTHWESTERN RAILROAD COMPANY, IN COOK COUNTY, ILLINOIS. PIN: 11-30-209-025-0000 Commonly Known As: 623-627½ Howard Street, Evanston, Illinois. 220 of 419 DRAFT NOT APPROVED Page 1 of 2 Zoning Board of Appeals MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, April 23, 2013 7:30 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Andrew Gallimore, Matt Rodgers, Lori Summers, Beth McLennan, Scott Gingold, Clara Wineberg Members Absent: Mary Beth Berns Staff Present: Melissa Klotz, Susan Guderley, Dennis Marino, Ken Cox Presiding Member: Lori Summers New Business 623 – 627 ½ Howard Street ZBA 13ZMJV-0022 Douglas Lasch, architect, applies for major zoning relief to eliminate 8 required off-street parking spaces for a Type 1 Restaurant. The applicant requests to eliminate 8 required off-street parking spaces for a total of zero off-street parking spaces (Zoning Code Section 6-16-3-5). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Mr. Rodgers noted that he lives within 500’ of the subject property but his judgment would not be affected by the proximity of his residence. Applicant Douglas Lasch explained the proposal: • The project includes a gut rehab of the entire property, including the addition of an outdoor courtyard and seating area. The garage would be turned in to a micro-brewery. • The garage will have the same appearance from the alley side, although only one garage door will be functional. • Staff could park in nearby City lot, take public transportation, or possibly at Sherwin Williams lot. • Looked at options that would not eliminate the garage parking, but there wasn’t a feasible plan. • Valet parking for patrons will be available if the restaurant is busy enough to warrant it. • Currently working on parking lease with Sherwin Williams to lease parking spaces in their lot. Mr. Rodgers noted that there is currently a proposal in review for the residential area just north of the proposed restaurant to make street parking available only to Evanston residents between 6pm and 6am. Mr. Lasch noted the hardship is that there is not enough space available in the building to operate the restaurant and micro-brewery without utilizing the garage area, and the business cannot be successful without the micro-brewery. Dennis Marino, Manager, Planning & Zoning, noted the City lot is on Howard Street and Chicago Avenue and is historically underutilized. Valet parking could utilize that lot as well. Chairman Summers asked how many parking spaces are available at the Sherwin Williams site, and Mr. Lasch responded that there are more than 10 spaces available. 221 of 419 DRAFT NOT APPROVED Page 2 of 2 Zoning Board of Appeals Alderman Ann Rainey explained that within the 600 and 700 blocks of Howard Street, on both sides of the street, there are 6 large parking lots that are virtually empty from 7am – 2am, and are available for valet leases for a total of more than 100 available parking spaces. The Zoning Board entered into Deliberations: Chairman Summers noted that a parking lease should be required for staff parking, as well as some customer parking during peak times. Mr. Gingold added that a condition should be added so that staff cannot utilize the street parking. The Zoning Board members found all Standards to be met. Mr. Gingold motioned to recommend approval of the parking variance with the following conditions: 1) Staff may not park on the street. 2) 8 off-street parking spaces within the vicinity of the proposed restaurant must be leased. 3) Valet parking must be available during peak business hours. 4) The proposal must be within substantial compliance with the documents and testimony on record. The motion was seconded by Ms. McLennan and approved 6-0. 222 of 419 FF II NN DD II NN GG SS FOR STANDARDS OF VV AA RR II AA TT II OO NN SS In the case of after conducting a public hearing on April 23, 2013, the Zoning Board of Appeals makes the following findings of fact, based upon the standards for major variances specified in Section 6-3-8-12 of the City Code: Standard Finding (A) The requested variation will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties; __x___Met _____Not Met 6-0 (B) The requested variation is in keeping with the intent of the zoning ordinance; __x___Met _____Not Met 6-0 (C) The alleged hardship or practical difficulty is peculiar to the property; __x___Met _____Not Met 6-0 (D) The property owner would suffer a particular hardship or practical difficulty as distinguished from a mere inconvenience if the strict letter of the regulations were to be carried out; __x___Met _____Not Met 6-0 (E) The purpose of the variation is not based exclusively upon a desire to extract additional income from the property; __x___Met _____Not Met 6-0 Case Number: 13ZMJV-0022 Address or Location: 623 - 627 ½ Howard Street Applicant: Douglas Lasch, Faith Environ Studio Proposed Zoning Relief: Eliminate 8 Required Parking Spaces for a Type 1 Restaurant 223 of 419 (F) The alleged difficulty or hardship has not been created by any person having an interest in the property; __x___Met _____Not Met 6-0 (G) The requested variation is limited to the minimum change necessary to alleviate the particular hardship or practical difficulty which affects the property; __x___Met _____Not Met 6-0 and, based upon these findings, and upon a vote of __6__ in favor & __0__ against recommends to the City Council __x__ approval _____ denial __________________________________________ Date: _____________ Lori Summers Zoning Board of Appeals Chairman Attending: Vote: Aye No __x__ Lori Summers _x__ ____ _____ Mary Beth Berns ____ ____ __x__ Beth McLennan _x__ ____ __x__ Matt Rodgers _x__ ____ __x__ Andrew Gallimore _x__ ____ __x__ Scott Gingold _x__ ____ __x__ Clara Wineberg _x__ ____ 224 of 419 225 of 419 226 of 419 227 of 419 228 of 419 229 of 419 230 of 419 231 of 419 232 of 419 233 of 419 234 of 419 235 of 419 236 of 419 237 of 419 238 of 419 239 of 419 240 of 419 241 of 419 242 of 419 243 of 419 244 of 419 245 of 419 246 of 419 247 of 419 248 of 419 249 of 419 250 of 419 251 of 419 For City Council meeting of May 13, 2013 Item P4 Ordinance 50-O-13: Regulating Vacation Rentals as a Type of B&B For Introduction To: Honorable Mayor and Members of the City Council Planning & Development Committee From: W. Grant Farrar, Corporation Counsel Subject: Ordinance 50-O-13, Amending Various Portions of the City Code in order to Regulate Vacation Rentals as a Type of B&B Establishment Date: May 3, 2013 Recommended Action: Staff requests consideration of Ordinance 50-O-13. Funding Source: n/a Summary: Staff presents Ordinance 50-O-13 in response to the Planning & Development Committee’s April 1 discussions and direction regarding vacation rentals. If adopted, 50-O-13 would regulate vacation rentals as a subset of B&B establishments. Consequently, any vacation rental, including the Ashland property, could operate only pursuant to a Special Use permit issued by the City Council after recommendation from the ZBA. A party that operates a vacation rental without a Special Use permit would be subject to citations, heard in Administrative Adjudication (A.A.). Persons cited have the right, under the City Code, to stay A.A. proceedings if they appeal the citations to ZBA. Below is a summary of the body of 50-O-13: Sections 2, 3, and 5 harmonize the multiple appearances of the definition of “B&B Establishment” that appear in the Zoning Ordinance and Health regulation s. Section 4 removes the requirement that every B&B operate from a single- or two- family residence so vacation rentals – not traditional B&B’s – may operate out of multi-family dwellings. Section 6 removes the requirement that an operator be on-site whenever guests are present for vacation rentals only – not traditional B&B’s – because the owner- operator may vacate the premises so guests may occupy the dwelling unit. Memorandum 252 of 419 Page 2 of 2 All other standard B&B regulations would apply: Allowable by Special Use only in the R1-R6, B1, T1, and T2 zoning districts Maximum 28-day stay Licensed by Health Department Subject to inspection by City staff Legislative History: On September 24, October 8, and November 26, 2012, and January 14, March 2, and April 1, 2013, the P&D Committee considered the ban (1-O-13) or licensing (35-O-13) of vacation rentals. On April 22, the Committee and Council removed both prior ordinances from the agenda in order to consider this third ordinance instead. Attachments: Ordinance 50-O-13 253 of 419 5/3/2013 50505050----OOOO----13131313 AN ORDINANCEAN ORDINANCEAN ORDINANCEAN ORDINANCE Amending Various Portions of Amending Various Portions of Amending Various Portions of Amending Various Portions of the the the the City CodeCity CodeCity CodeCity Code In OrderIn OrderIn OrderIn Order to to to to Regulate Regulate Regulate Regulate Vacation RentalsVacation RentalsVacation RentalsVacation Rentals as a Type of Bed and Breakfast Establishmentas a Type of Bed and Breakfast Establishmentas a Type of Bed and Breakfast Establishmentas a Type of Bed and Breakfast Establishment WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt ordinances and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970 states that, generally, “a home rule unit may exercise any power and perform any function pertaining to its government and affairs;” and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and WHEREAS, the Local Government Committee to the delegates of the Sixth Illinois Constitutional Convention found that home-rule powers are most urgently needed by larger municipalities in the more highly urbanized areas of the state. Although the problems of urban society affect many small localities, they are felt most intensely in larger cities and villages. Dense concentrations of population and industry call for the creative use of flexible governmental powers to achieve and maintain order, social justice and a satisfactory quality of life. (7 Record of Proceedings, Sixth Illinois Constitutional Convention, 1628-29); and 254 of 419 50-O-13 ~2~ WHEREAS, the Supreme Court of Illinois held that, even in 1981, [t]he City of Evanston is a densely populated and highly urbanized municipality with a large number of rental units In accordance with the goals attempted to be achieved by the creation of home rule, the local governing body can create an ordinance specifically suited for the unique needs of its residents and is keenly and uniquely aware of the needs of the community it serves the home rule unit of Evanston may act under its constitutionally granted police powers to pass reasonable regulations concerning the activities of landlords and tenants in order to protect the public health, safety, morals, and welfare The right of a private party to contract in regard to his property must be subordinate to the overriding needs to protect the interests of the public at large (City of Evanston v. Create, Inc., 85 Ill.2d 101, 113-15); and WHEREAS, on September 24, October 8, November 26, 2012, and January 14, and March 2, 2013 the Planning and Development (“P&D”) Committee held meetings, in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.), received input from the public and carefully considered the issue of vacation rentals; and WHEREAS, during the P&D Committee meeting on March 2, 2013, the Committee heard public opinion supporting prohibition, exemplified by a resident who was concerned that, because of operation of Vacation Rentals near his home, he no longer knew his neighbors; and WHEREAS, the P&D Committee also heard a resident speak in favor of prohibition, saying that banning short-term rentals would eliminate a safety risk; and WHEREAS, during the P&D Committee meeting on March 2, 2013, the Committee heard public opinion against prohibition, exemplified a resident who stated that property owners have the right to rent their homes for weekends and that the need has increased since the economic collapse because one tax bill can be paid by one such rental; and 255 of 419 50-O-13 ~3~ WHEREAS, the P&D Committee also heard a resident speak against prohibition, saying that he bought and lives in a three-flat building and operates the other two units as Vacation Rentals and that the revenue allows him to live in Evanston; and WHEREAS, on April 1 and May 13, 2013, the P&D Committee held meetings pursuant to proper notice and, after careful consideration of the issue and receiving public testimony, determined that there is a compelling governmental interest in regulating vacation rentals to protect the health, safety, and welfare of City residents, and found that the proposed regulations met the standards, set forth in Subsection 6-3- 4-5 of the Evanston City Code of 2012, as amended (the “City Code”), for text amendments to Title 6 of the City Code (the “Zoning Ordinance”), and recommended approval thereof by the City Council; and WHEREAS, on May 13 and May 28, 2013, the City Council held meetings in compliance with the provisions of the Illinois Open Meetings Act, considered the recommendation of the P&D Committee, received additional input from the public, and adopted said recommendation, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The definition of “Bed and Breakfast Establishment” in Section 6-18-3 of the Zoning Ordinance is hereby amended to read as follows: 256 of 419 50-O-13 ~4~ BED AND BREAKFAST ESTABLISHMENT: An owner-occupied single-family or two- family dwelling unit where short-term lodging and optional morning meals are provided for compensation, or a Vacation Rental. A “Vacation Rental” is a dwelling unit or portion thereof offered for rent for a period shorter than twenty-nine (29) consecutive days to any person other than a member of the Owner’s Family, as those terms are defined herein. “Bed and Breakfast Establishment” shall not include hotels or motels, licensed pursuant to Title 3, Chapter 2 of this Code, lodging establishments, licensed pursuant to Title 5, Chapter 2 of this Code, and/or home sharing in accord with Subsection 6-4-1-14-(B) of this Code. SECTION 3: The first sentence of Section 6-4-7 of the Zoning Ordinance is hereby amended to read as follows: 6-4-7: BED AND BREAKFAST ESTABLISHMENTS: A Bed and Breakfast Establishment is an owner-occupied single-family or two-family dwelling unit where short-term lodging and optional morning meals are provided for compensation, or a Vacation Rental. A “Vacation Rental” is a dwelling unit or portion thereof offered for rent for a period shorter than twenty-nine (29) consecutive days to any person other than a member of the Owner’s Family, as those terms are defined in Section 6-18-3 of this Code. “Bed and Breakfast Establishment” shall not include hotels or motels, licensed pursuant to Title 3, Chapter 2 of this Code, lodging establishments, licensed pursuant to Title 5, Chapter 2 of this Code, and/or home sharing in accord with Subsection 6-4-1-14-(B) of this Code. SECTION 4: Subsection 6-4-7-(A) of the Zoning Ordinance is hereby amended to read as follows: (A) Location: The Bed and Breakfast establishments shall be located within and accessory to an owner-occupied single-family or two-family residential structure. SECTION 5: The definition of “Bed and Breakfast Establishment” in Section 8-19-1 of the City Code is hereby amended to read as follows: BED AND BREAKFAST ESTABLISHMENT: As defined in Section 6-18-3 of this Code. An owner-occupied, single-family or two-family dwelling providing accommodations for a charge to the public with No Bed and Breakfast Establishment shall have more than five (5) guest rooms for rent, in operation more than ten (10) nights in a twelve (12) month period. Only the breakfast meal may be provided to registered guests. The service of food to the public for a charge is otherwise prohibited. Bed and Breakfast Establishments shall not include motels, hotels, boarding houses, or food service establishments. 257 of 419 50-O-13 ~5~ SECTION 6: Subsection 8-19-4-(B) of the City Code is hereby amended to read as follows: (B) Owner Occupied: All buildings containing guest rooms must be occupied by the owner whenever Bed and Breakfast Guests are present, unless the Bed and Breakfast Establishment is a Vacation Rental. SECTION 7: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 8: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 9: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 10: The City Council hereby directs the Corporation Counsel’s office to transmit to the Zoning Board of Appeals a copy of this ordinance, the accompanying transmittal memorandum, and minutes of all P&D Committee meetings that contain deliberations regarding vacation rentals. SECTION 11: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 258 of 419 50-O-13 ~6~ Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 259 of 419 For City Council meeting of May 13, 2013 Item P5 Ordinance 46-O-13, Amending the Zoning Ordinance to Allow Yard Waste Transfer Facilities as Special Uses in the I3 District For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Wally Bobkiewicz, City Manager Dennis Marino, Manager, Planning and Zoning Division Melissa Klotz, Zoning Planner, Planning and Zoning Division Subject: Proposed Ordinance 46-O-13 Amending the Zoning Ordinance to allow Yard Waste Transfer Facilities as Special Uses in the I3 District. Date: May 7, 2013 The P&D Committee held Ordinance 46-O-13 in committee at its meeting of April 22, 2013, at the request of 9th Ward Alderman Coleen Burrus. On May 2, 2013, a neighborhood meeting was held to discuss the ordinance, including concerns about odors possibly emanating from yard waste transfer facilities and the effects of such uses on residential areas. The applicants for the proposed text amendment, 8th Ward Alderman Ann Rainey, 9th Ward Alderman Burrus, Ken Cox of the City’s Law Department, and concerned citizens attended the meeting. Recommended Action The Plan Commission and City staff recommend amending the Zoning Ordinance to allow yard waste transfer facilities as special uses in the I3 General Industrial District. The proposed text amendment was initiated by a party interested in operating a business that includes a yard waste transfer facility, which is the accumulation of yard waste from landscape contractors that would be transferred to a recycling facility outside the city approximately every 24 hours. Yard waste includes grass clippings, leaves, tree prunings and woody wastes, weeds, brush, and other compostable landscape material. The only I3 District in Evanston is surrounded by I1 and C1 Districts, with the nearest residential area over 400 feet away from the closest portion of the I3 District. Summary Applicants Jim Seckelmann and Scott Scholler of J&S LLC have applied for a text amendment to the Zoning Ordinance to allow landscape (yard) waste facilities as special uses in the I3 General Industrial District. The applicants plan to operate a facility at 2535 Oakton Street that features two principal activities: landscape material sales, which is a permitted trade contractor use, and a yard waste transfer facility, which is currently not a Memorandum 260 of 419 use listed in the Zoning Ordinance. The proposed Zoning Ordinance change would apply to all properties located within Evanston’s only I3 District, which is located on the west side of the city adjacent to the canal, and on the north side of Oakton Street. The applicants’ specific site at 2535 Oakton Street would be discussed in the special use process. The proposed yard waste transfer facility would provide small landscape contractors with a location in the city where they could drop off yard waste such as grass clippings, branches, and trimmed greenery, and then purchase wholesale landscape materials in a one-stop shopping experience. All yard waste would be transferred to off-site recycling and composting facilities. This use requires an Illinois EPA permit that specifies the duration the waste materials may stay at the transfer site to a time period of 24 hours during the week and slightly longer on weekends. The yard waste would not be permitted at the transfer site for extended periods of time. All yard waste would be covered and secured daily per Illinois EPA regulations. Trucks would remove the waste once or twice daily, as necessary, to be transferred to an off-site recycling and composting facility. For the duration the materials would remain on-site awaiting transfer, the yard waste would be treated with a misting deodorizer when necessary to minimize odors. The applicants have committed to all preventable measures to ensure strong odors do not emanate off-site. Yard waste transfer facilities should be allowed by special use in the I3 District, which is the most intense industrial district in the city and permits other uses of similar intensity such as automobile body and service repair establishments, automobile storage lots, heavy manufacturing, and pharmaceutical manufacturing. The Zoning Ordinance states: The I3 general industrial district is intended to provide sites for manufacturing and industrial uses under controls that minimize any adverse effects on property in nearby residential, business, and commercial districts. The special use process would allow the City to condition any special use for yard waste transfer facilities to address site-specific concerns including hours of operation and potential nuisance issues. The special use process also allows all property owners within 500 feet to voice their concerns in a public hearing. The only I3 District in Evanston is surrounded by I1 and C1 Districts, with the nearest residential area over 400 feet away from the closest I3 area. Due to the high intensity and potential issues of such use, it is not recommended to allow such facilities in any other zoning district. In addition to the proposed land use regulation, a zoning definition must be established. The definition is proposed as: Yard Waste Transfer Facility – A non-governmental facility that accepts yard waste and wood waste, as defined in City Code Section 8-4-1, as amended, and/or landscape waste, as defined in 415 ILCS 5/3.270, as amended, for 261 of 419 sorting and/or consolidation prior to transfer to an off-site recycling and/or composting facility. Composting on-site is prohibited. Any mechanical facilities used for the processing of such yard/landscape waste must be incidental in nature. The zoning definition refers to City Code Section Title 8, Health and Sanitation, which defines yard waste as: Yard Waste – grass clippings, leaves, tree prunings and woody wastes, weeds, brush, and other compostable landscape type materials. The proposed use and special use regulation fits well with the goals and objectives of the Comprehensive Plan, which include: Goal: Retain and enhance a diversity of business, commercial, and industrial areas as desirable locations of economic activity. Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. Objective: Retain and attract businesses in order to strengthen Evanston’s economic base. The applicants plan to apply for a special use permit as soon as possible following the adoption of the proposed yard waste transfer facility regulations. Attachments Proposed Ordinance 46-O-13 Text Amendment Application Packet I3 District Zoning Regulations Plan Commission Draft Meeting Minutes 04.10.13 Zoning Committee of the Plan Commission Meeting Minutes 03.20.13 262 of 419 4/4/2013 46-O-13 AN ORDINANCE Amending Portions of the Zoning Ordinance to Create the “Yard Waste Transfer Facility” Use WHEREAS, on April 10, 2013, the Plan Commission held a public hearing, pursuant to proper notice, regarding case no. 13PLND-0015 to consider various amendments to the text of Title 6 of the Evanston City Code of 2012, as amended (the “Zoning Ordinance”), relating to the creation of the Use known as “Yard Waste Transfer Facility;” and WHEREAS, the Plan Commission received testimony and made written findings pursuant to Section 6-3-4-5 of the Zoning Ordinance that the proposed amendments met the standards for text amendments, and recommended City Council approval thereof; and WHEREAS, at its meetings of April 22 and May 13, 2013, the Planning and Development Committee of the City Council considered and adopted the findings and recommendation of the Plan Commission in case no. 13PLND-0015 and recommended City Council approval thereof; and WHEREAS, at its meeting of May 13, 2013, the City Council considered and adopted the records and recommendations of the Plan Commission and the Planning and Development Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: 263 of 419 46-O-13 ~2~ SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Section 6-18-3 of the Zoning Ordinance, “Definitions,” is hereby amended to include the following: YARD WASTE TRANSFER FACILITY: A non-governmental facility that accepts yard waste, as defined in City Code Section 8-4-1, as amended, and/or landscape waste, as defined in 415 ILCS 5/3.270, as amended, for sorting and/or consolidation prior to transfer to an off-site recycling and/or composting facility. Yard/landscape waste shall remain on-site before such transfer for no longer than twenty-four (24) hours or other time period designated in 415 ILCS 5/39.2(o), as amended. Composting on- site is prohibited. Any mechanical facilities used for the processing of such yard/landscape waste must be incidental in nature. SECTION 3: Subsection 6-14-3-3 of the Zoning Ordinance, “Special Uses” in the I3 District, is hereby amended to include “Yard Waste Transfer Facility.” SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 7: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 264 of 419 46-O-13 ~3~ Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 265 of 419 266 of 419 267 of 419 268 of 419 269 of 419 270 of 419 271 of 419 272 of 419 273 of 419 274 of 419 275 of 419 276 of 419 277 of 419 278 of 419 279 of 419 280 of 419 281 of 419 282 of 419 283 of 419 284 of 419 285 of 419 286 of 419 DRAFT NOT APPROVED Page 1 of 3 Plan Commission Minutes MEETING MINUTES PLAN COMMISSION Wednesday, April 10, 2013 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Scott Peters (Chair), Jim Ford, Stuart Opdycke (Associate), Seth Freeman, Patricia Ledesma, Barbara Putta, Melanie Johnson Members Absent: Richard Shure, David Galloway (Associate), Kwesi Steele, Lenny Asaro Staff Present: Susan Guderley, Melissa Klotz, Dennis Marino Presiding Member: Scott Peters, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM With a quorum present, Chairman Peters called the meeting to order at 7:05 P.M. 2. APPROVAL OF MARCH 13, 2013 MEETING MINUTES Commissioner Ledesma motioned for approval of the March 13, 2013 meeting minutes. Commissioner Freeman seconded the motion. A voice vote was taken and the minutes were approved 6-0. 3. TEXT AMENDMENT TO THE ZONING ORDINANCE 13PLND-0015 Consider a text amendment, pursuant to City Code Title 6, Zoning, to discuss the zoning regulations for landscape waste recycling transfer facilities as special uses in the I3 General Industrial District. Melissa Klotz, Zoning Planner, explained the proposed text amendments and summarized the Zoning Committee’s deliberations related to the addition of a definition for landscape waste recycling transfer facilities and their introduction as a special use within the I3 General Industrial District. Should the text amendments be approved, applicants Jim Secklmann and Scott Scholler, J&S LLC, intend to pursue a special use permit to establish and operate a landscape waste recycling transfer facility and landscape material sales operation at 2535 Oakton Avenue. The applicants and their consultant Jeramiah Yeksavich, Rolf C. Campbell & Associates, described the nature of landscape waste recycling transfer facilities and their regulation by the IEPA, which does permit local zoning review. Commissioner Ford asked if the recycling function needed to be conducted on a pad or foundation. Mr. Scholler said that the IEPA requires these operations to be enclosed. Commissioner Freeman asked if there were any existing landscape waste recycling 287 of 419 DRAFT NOT APPROVED Page 2 of 3 Plan Commission Minutes transfer facilities within the City. Dennis Marino, Manager of Planning & Zoning Division, stated that staff had examined other landscaping facilities and found that the most similar one had a long history of various operations and was now primarily a landscape material sales business. Any other activity on that site was an incidental use and not of the nature or scale proposed by either this text amendment or governed by state regulations. Commissioner Putta asked how the City of Evanston currently disposes of the materials generated by its forestry operations and whether the location of this facility will be of benefit to the city. Mr. Secklmann stated that his company currently operates a wood collection and chipping facility for the City by Mount Trashmore. The City uses some of the resulting wood chips; the remainder is trucked offsite. He also noted that the IEPA regulations do not apply to woody landscape wastes, only to compostable plant materials like grass clippings. Consequently, there is no State-mandated time limit for the removal of woody waste from a processing site; typically, his operations remove these on a weekly basis. Chair Peters observed that the proposed definition incorporates the EPA statutory language which only applies yard waste and noted that it needed to be amended to add reference to woody waste. He also recommended that any reference to time limits be deleted from the definition as they only apply to the compostable component of the waste stream (Section 2 of the proposed Ordinance) and referenced in the Special Use citation (Section 3 of the proposed Ordinance). Chair Peters asked if there were any members of the public wishing to comment. Debbie Hillman, 1118 Sherman Avenue, stated that she supports the general topic of composting but also wanted to alert the Commission that State Representative Robyn Gabel is currently sponsoring a bill on urban composting that would eliminate permitting for defined, smaller operations. Commissioner Ford motioned for approval of the text amendment, revised to reflect Chairman Peters recommendation to insert a reference to woody waste in Section 2 of the proposed text and to move the reference to state regulations pertaining to time limits to Section 3, Special Uses. The motion was seconded by Commissioner Freeman. The motion was approved 6-0. 4. TEXT AMENDMENT TO THE ZONING ORDINANCE 13PLND-0018 Consider a text amendment, pursuant to City Code Title 6, Zoning, to discuss the zoning regulations of indoor recreation facilities as permitted and special uses. Ms. Klotz explained the proposed text amendment. She noted that there are two parties who are considering establishing indoor recreational facilities on properties zoned I2, General Industrial, pursuant to approval of the text amendment. One proposes to convert an existing industrial building on Dempster Street, between Dodge and Hartrey Avenues, into an indoor soccer practice and game facility. The second is a proposal to establish a ‘bubble dome’ type structure on Oakton Street for use on a rental basis for multiple sports. Commissioner Ford motioned for approval of the text amendment, and was seconded by Commissioner Freeman. The motion was approved 6-0. 5. COMMITTEE REPORTS 288 of 419 DRAFT NOT APPROVED Page 3 of 3 Plan Commission Minutes There were no committee reports. 6. OTHER BUSINESS Mr. Marino invited Plan Commission members to attend the first public meeting for the Main Street Transit Oriented Development Study on April 11, 2013, 7:00-9:00 P.M. 7. ADJOURNMENT Commissioner Freeman motioned for adjournment. Commissioner Ford seconded the motion. The meeting adjourned at 7:55 P.M. Respectfully Submitted, Susan Guderley Neighborhood Planner, Community and Economic Development Department The next regular Plan Commission meeting is scheduled for WEDNESDAY, MAY 8, 2013 at 7:00PM in COUNCIL CHAMBERS of the Lorraine H. Morton Civic Center. 289 of 419 290 of 419 291 of 419 For City Council meeting of May 13, 2013 Item P6 Resolution 31-R-13: Regarding a Parking Lease for 1890 Maple Avenue For Action To: Honorable Elizabeth B. Tisdahl and Members of the City Council City Manager, Wally Bobkiewicz From: W. Grant Farrar, Corporation Counsel Subject: Resolution 31-R-13; 1890 Maple Avenue parking lease Date: May 9, 2013 Recommended Action: City Manager requests authorization from the City Council to negotiate with PARC Investment Properties, LLC regarding a parking lease for 1890 Maple Avenue. Funding Source: n/a Summary: PARC Investment Properties, LLC is the successor-in-interest to a parking lease at the Maple Avenue garage. In February 2013, PARC’s attorneys requested that the City execute a release and termination of a parking lease that dates back to 2000, and which is more fully described below. The lease concerns leased parking spaces which were unused for a number of years. The lease was not referenced or incorporated in any of the planned developments which were approved by the City Council over many years for 1890 Maple Avenue. PARC’s attorneys indicated that this lease is recorded against the title for 1890 Maple Avenue, and thus implicates the financing to be obtained by Bob King for the project. Pursuant to the City Code, any action to be taken by the City Manager concerning the parking lease must be authorized by the City Council. Legislative History: On October 10, 2000, the City Council authorized the City Manager to sign a parking lease with Scribcor, Inc. for the Maple Avenue garage. In 2000, the Charles Shaw company sold their buildings in the Research Park areas to Scribcor. The Shaw Company had parking leases for the surface parking lots, and with the completion of the Maple Avenue garage, the City and Scribcor recognized a need to enter into a parking lease for the garage. The staff report for the October 10, 2000 meeting indicated that Memorandum 292 of 419 Page 2 of 2 Scribcor would assist in financing capital improvements to the garage. The lease was recorded with the Cook County Recorder of Deeds on October 30, 200 as Document No. 0085277. City Council approved Ordinance 5-O-13 on January 28, 2013 to consolidate and amend the planned developments for 1881 Oak and 1890 Maple. Alternatives: n/a ------------------------------------------------------------------------------------- Attachments: Resolution 31-R-13 293 of 419 5/8/2013 4/25/2013 31-R-13 A RESOLUTION Authorizing the City Manager to Negotiate with PARC Investment Properties, LLC Regarding a Parking Lease For 1890 Maple Avenue WHEREAS, PARC Investment Properties, LLC (“PARC”) is the successor- in-interest to a parking lease approved by Council via Resolution 88-R-00 (the “Lease”); and WHEREAS, the Lease executed between the City and PARC’s predecessor-in-interest 1890 Maple LLC was recorded on October 30, 2000 as Document No. 0085277; and WHEREAS, the Lease with PARC’s predecessor-in-interest was executed 13 years ago, and spoke to conditions and obligations existing at 1890 Maple Avenue which were markedly different than such conditions and obligations existent at the subject property during the last 4 years; and WHEREAS, following the City Council’s adoption of Ordinance 5-0-13 on January 28, 2013, the City received a request from PARC’s attorneys that the Lease be terminated and a release of the Lease be recorded, NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The Corporation Counsel is hereby authorized to request and obtain from PARC’s attorneys a copy of the Title Report for 1890 Maple Avenue 294 of 419 31-R-13 ~ 2 ~ and to review such Report to verify all currently existing conditions relative to the title at 1890 Maple Avenue. SECTION 2: Upon completion of the review authorized in Section 1 of this Resolution, the City Manager is hereby authorized to execute a release and termination (“Release”) of the Lease, to be prepared and recorded at the sole expense of PARC Investment Properties, LLC, and which shall be approved as to form by the Corporation Counsel prior to recording. SECTION 3: This resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2013 295 of 419 For City Council meeting of May 13, 2013 Item P7 Proposed Ordinance 47-O-13 Amending the Zoning Ordinance to Allow Commercial Indoor Recreation as a Special Use in the I2 District For Action To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Dennis Marino, Manager, Planning and Zoning Division Melissa Klotz, Zoning Planner, Planning and Zoning Division Subject: Proposed Ordinance 47-O-13 Amending the Zoning Ordinance to allow Commercial Indoor Recreation as a Special Use in the I2 District Date: April 29, 2013 Recommended Action Staff recommends approval of Ordinance 47-O-13 as amended and introduced by City Council on April 22, 2013. The ordinance as amended retains the term “Commercial” in the zoning use and definition for “Commercial Indoor Recreation.” “Commercial Purpose” is currently defined in Section 6-18-3 of the Zoning Ordinance as: Commercial Purpose – An occupation, employment or enterprise that is carried on for profit by the owner, lessee, or licensee, except for activities carried on by a not for profit organization that utilizes the proceeds of such activities solely for the purposes for which it is organized. Attachments Proposed Ordinance 47-O-13 P&D Packet – April 22, 2013 Memorandum 296 of 419 4/22/2013 4/4/2013 47-O-13 AN ORDINANCE Amending Portions of the Zoning Ordinance Related to the “Commercial Indoor Recreation” Use WHEREAS, on April 10, 2013, the Plan Commission held a public hearing, pursuant to proper notice, regarding case no. 13PLND-0015, to consider various amendments to the text of Title 6 of the Evanston City Code of 2012, as amended (the “Zoning Ordinance”), relating to renaming and amending the Use known as “Commercial Indoor Recreation” and making it a Special Use in the I2 district; and WHEREAS, the Plan Commission received testimony and made written findings pursuant to Section 6-3-4-5 of the Zoning Ordinance that the proposed amendments met the standards for text amendments, and recommended City Council approval thereof; and WHEREAS, at its meeting of April 22, 2013, the Planning and Development Committee of the City Council considered, amended, and adopted the findings and recommendation of the Plan Commission in case no. 13PLND-0015 and recommended City Council approval thereof, as amended; and WHEREAS, at its meetings of April 22 and May 13, 2013, the City Council considered and adopted the record and recommendation of the Plan Commission as amended by the Planning and Development Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: 297 of 419 47-O-13 ~2~ SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The definition of “Commercial Indoor Recreation” in Section 6-18-3 of the Zoning Ordinance is hereby renamed “Commercial Indoor Recreation” and amended to read as follows: Public or private, non-governmental recreation facilities, tennis ball, racquet or other courts, swimming pools, bowling alleys, skating rinks, or similar uses that are enclosed in buildings and primarily for the use of persons who do not reside on the same lot as that on which the recreational use is located. “Commercial Indoor Recreation” shall include, but not be limited to, health and fitness establishments or any accessory use, such as snack bars that sell pre-packaged food items, pro shops, and locker rooms that are designed and intended primarily for the use of patrons of the principal recreational use. “Commercial Indoor Recreation” shall not include Cultural Facilities, Community Centers and Recreation Centers, or any use that is otherwise listed specifically in a zoning district as a permitted or a special use. SECTION 3: Subsection 6-14-3-3 of the Zoning Ordinance, “Special Uses” in the I2 District, is hereby amended to include “Commercial Indoor Recreation.” SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. 298 of 419 47-O-13 ~3~ SECTION 7: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 299 of 419 For City Council meeting of April 22, 2013 Item Proposed Ordinance 47-O-13 Amending the Zoning Ordinance to allow Indoor Recreation as a Special Use in the I2 District For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Steve Griffin, Director, Community and Economic Development Department Dennis Marino, Manager, Planning and Zoning Division Melissa Klotz, Zoning Planner, Planning and Zoning Division Subject: Proposed Ordinance 47-O-13 Amending the Zoning Ordinance to allow Indoor Recreation as a Special Use in the I2 District Date: April 11, 2013 Recommended Action The Plan Commission and City staff recommend amending the Zoning Ordinance to allow indoor recreation facilities as special uses in the I2 District, as well as modification to remove the term “commercial” from the zoning definition so that non-commercial entities may establish such use. There are currently two interested parties, one of which is a non- commercial entity, that hope to establish indoor recreation facilities in I2 Districts. Summary The Zoning Ordinance currently regulates commercial indoor recreation facilities as permitted uses in all C and D Districts as well as the B3 and RP Districts, and as special uses in the B1a, B2, and M Districts. Commercial indoor recreation is currently defined as: Commercial Indoor Recreation – Public or private recreation facilities, tennis ball, racquet or other courts, swimming pools, bowling alleys, skating rinks, or similar uses that are enclosed in buildings and are operated on a commercial or membership basis primarily for the use of persons who do not reside on the same lot as that on which the recreational use is located. “Commercial indoor recreation” shall include, but not be limited to, health and fitness establishments or any accessory use, such as snack bars, pro shops, and locker rooms that are designed and intended primarily for the use of patrons of the principal recreational use. “Commercial indoor recreation shall not include cultural facilities, community, and recreation centers, or any use that is otherwise listed specifically in a zoning district as a permitted or special use. Memorandum 300 of 419 There are currently two parties interested in establishing such use in I2 Districts. One potential user plans to establish a facility in an existing warehouse-style building that is located on Dempster Street between Dodge and Hartrey Avenues. The facility would be utilized by the Evanston Soccer Association, which is a non-commercial entity, for practices and matches. The second interested party plans to construct a “bubble” facility on Oakton Street on the far west side of the city near Gordon Food Service. The “bubble” facility would feature multiple indoor sports fields, including soccer, lacrosse, and baseball, which could be rented out to athletic groups for practices and games/matches. The proposed text amendment would allow the interested parties to apply for special use permits for the proposed I2 sites. With special use approval required, the City would look at such applications on a case by case basis and determine if each proposed indoor recreation facility fits well with the surrounding land use. Most I2 properties do not feature prime retail spaces, so the proposed text amendment would allow indoor recreation facilities to establish in I2 Districts that currently feature vacant spaces or undeveloped land. The special use process would also give the City the opportunity to condition each use on issues such as hours of operation and parking. Along with the proposed land use change to allow indoor recreation as a special use in the I2 District, the zoning definition should be amended to remove the term “commercial” and to clarify the remainder of the definition. The proposed amended definition is: Indoor Recreation – Public or private, non-governmental recreation facilities, tennis ball, racquet or other courts, swimming pools, bowling alleys, skating rinks, or similar uses that are enclosed in buildings primarily for the use of persons who do not reside on the same lot as that on which the recreational use is located. “Indoor recreation” shall include, but not be limited to, health and fitness establishments or any accessory such, such as snack bars that sell pre-packaged food items, pro shops, and locker rooms that are designed and intended primarily for the use of patrons of the principal recreational use. “Indoor recreation” shall not include Cultural Facilities, Community Centers, and Recreation Centers, or any use that is otherwise listed specifically in a zoning district as a permitted or special use. The proposed text amendment clarifies that non-commercial uses such as community centers are not categorized by the modified definition. The addition of indoor recreation as a special use in the I2 District fits well with the goals and objectives of the Comprehensive Plan, which include: Goal: Retain and enhance a diversity of business, commercial, and industrial areas as desirable locations of economic activity. 301 of 419 Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. Objective: Retain and attract businesses in order to strengthen Evanston’s economic base. The proposed changes will allow the two currently interested parties to apply for special use approval, and may encourage development of other such facilities throughout the I2 District where appropriate through the special use process. Attachments Proposed Ordinance 47-O-13 I2 District Zoning Regulations Plan Commission Draft Meeting Minutes 04.10.13 Zoning Committee of the Plan Commission Draft Meeting Minutes 03.27.13 302 of 419 4/4/2013 47-O-13 AN ORDINANCE Amending Portions of the Zoning Ordinance Related to the “Commercial Indoor Recreation” Use WHEREAS, on April 10, 2013, the Plan Commission held a public hearing, pursuant to proper notice, regarding case no. 13PLND-0015, to consider various amendments to the text of Title 6 of the Evanston City Code of 2012, as amended (the “Zoning Ordinance”), relating to renaming and amending the Use known as “Commercial Indoor Recreation” and making it a Special Use in the I2 district; and WHEREAS, the Plan Commission received testimony and made written findings pursuant to Section 6-3-4-5 of the Zoning Ordinance that the proposed amendments met the standards for text amendments, and recommended City Council approval thereof; and WHEREAS, at its meeting of April 22, 2013, the Planning and Development Committee of the City Council considered and adopted the findings and recommendation of the Plan Commission in case no. 13PLND-0015 and recommended City Council approval thereof; and WHEREAS, at its meetings of April 22 and May 13, 2013, the City Council considered and adopted the records and recommendations of the Plan Commission and the Planning and Development Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: 303 of 419 47-O-13 ~2~ SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The definition of “Commercial Indoor Recreation” in 6-18-3 of the Zoning Ordinance is hereby renamed “Commercial Indoor Recreation” and amended to read as follows: Public or private, non-governmental recreation facilities, tennis ball, racquet or other courts, swimming pools, bowling alleys, skating rinks, or similar uses that are enclosed in buildings and primarily for the use of persons who do not reside on the same lot as that on which the recreational use is located. “Commercial Indoor Recreation” shall include, but not be limited to, health and fitness establishments or any accessory use, such as snack bars that sell pre-packaged food items, pro shops, and locker rooms that are designed and intended primarily for the use of patrons of the principal recreational use. “Commercial Indoor Recreation” shall not include Cultural Facilities, Community Centers and Recreation Centers, or any use that is otherwise listed specifically in a zoning district as a permitted or a special use. SECTION 4: The use “Commercial Indoor Recreation,” included in Subsection 6-9-3-3 of the Zoning Ordinance, “Special Uses” in the B2 District, is hereby renamed “Commercial Indoor Recreation.” SECTION 5: The use “Commercial Indoor Recreation,” included in Subsection 6-9-4-2 of the Zoning Ordinance, “Permitted Uses” in the B3 District, is hereby renamed “Commercial Indoor Recreation.” SECTION 6: The use “Commercial Indoor Recreation,” included in Subsection 6-9-5-3 of the Zoning Ordinance, “Special Uses” in the B1a District, is hereby renamed “Commercial Indoor Recreation.” SECTION 7: The use “Commercial Indoor Recreation,” included in Subsection 6-10-2-2 of the Zoning Ordinance, “Permitted Uses” in the C1 District, is hereby renamed “Commercial Indoor Recreation.” 304 of 419 47-O-13 ~3~ SECTION 8: The use “Commercial Indoor Recreation,” included in Subsection 6-10-3-2 of the Zoning Ordinance, “Permitted Uses” in the C1a District, is hereby renamed “Commercial Indoor Recreation.” SECTION 9: The use “Commercial Indoor Recreation,” included in Subsection 6-10-4-2 of the Zoning Ordinance, “Permitted Uses” in the C2 District, is hereby renamed “Commercial Indoor Recreation.” SECTION 10: The use “Commercial Indoor Recreation,” included in Subsection 6-11-2-2 of the Zoning Ordinance, “Permitted Uses” in the D1 District, is hereby renamed “Commercial Indoor Recreation.” SECTION 11: The use “Commercial Indoor Recreation (when located above the ground floor),” included in Subsection 6-11-3-3 of the Zoning Ordinance, “Permitted Uses” in the D2 District, is hereby renamed “Commercial Indoor Recreation (when located above the ground floor).” SECTION 12: The use “Commercial Indoor Recreation (at the ground level),” included in Subsection 6-11-3-4 of the Zoning Ordinance, “Special Uses” in the D2 District, is hereby renamed “Commercial Indoor Recreation (at the ground level).” SECTION 13: The use “Commercial Indoor Recreation,” included in Subsection 6-11-4-2 of the Zoning Ordinance, “Permitted Uses” in the D3 District, is hereby renamed “Commercial Indoor Recreation.” SECTION 14: The use “Commercial Indoor Recreation,” included in Subsection 6-11-5-2 of the Zoning Ordinance, “Permitted Uses” in the D4 District, is hereby renamed “Commercial Indoor Recreation.” 305 of 419 47-O-13 ~4~ SECTION 15: The use “Commercial Indoor Recreation,” included in Subsection 6-12-2-2 of the Zoning Ordinance, “Permitted Uses” in the RP District, is hereby renamed “Commercial Indoor Recreation.” SECTION 16: The use “Commercial Indoor Recreation,” included in Subsection 6-13-2-3 of the Zoning Ordinance, “Special Uses” in the MU District, is hereby renamed “Commercial Indoor Recreation.” SECTION 17: The use “Commercial Indoor Recreation,” included in Subsection 6-13-3-3 of the Zoning Ordinance, “Special Uses” in the MUE District, is hereby renamed “Commercial Indoor Recreation.” SECTION 18: The use “Commercial Indoor Recreation,” included in Subsection 6-13-4-3 of the Zoning Ordinance, “Special Uses” in the MXE District, is hereby renamed “Commercial Indoor Recreation.” SECTION 19: Subsection 6-14-3-3 of the Zoning Ordinance, “Special Uses” in the I2 District, is hereby amended to include “Indoor Recreation.” SECTION 20: The use “Commercial Indoor Recreation,” included in Subsection 6-15-2-3 of the Zoning Ordinance, “Special Uses” in the O1 District, is hereby renamed “Commercial Indoor Recreation.” SECTION 21: Subsection 6-18-2-1 of the Zoning Ordinance, “Purpose of Generic Definitions,” is hereby amended to read as follows: Certain terms in this Chapter are defined to be inclusive of many uses in order to eliminate overly-detailed listings of uses in the zoning districts established by this Ordinance. These terms shall be referred to in this Ordinance as “generic” definitions. Examples of generic definitions used in this Ordinance are “Retail Goods Establishment,” “Commercial Indoor Recreation” and “Light Manufacturing.” 306 of 419 47-O-13 ~5~ SECTION 22: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 23: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 24: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 25: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 307 of 419 308 of 419 309 of 419 310 of 419 DRAFT NOT APPROVED Page 1 of 3 Plan Commission Minutes MEETING MINUTES PLAN COMMISSION Wednesday, April 10, 2013 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Scott Peters (Chair), Jim Ford, Stuart Opdycke (Associate), Seth Freeman, Patricia Ledesma, Barbara Putta, Melanie Johnson Members Absent: Richard Shure, David Galloway (Associate), Kwesi Steele, Lenny Asaro Staff Present: Susan Guderley, Melissa Klotz, Dennis Marino Presiding Member: Scott Peters, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM With a quorum present, Chairman Peters called the meeting to order at 7:05 P.M. 2. APPROVAL OF MARCH 13, 2013 MEETING MINUTES Commissioner Ledesma motioned for approval of the March 13, 2013 meeting minutes. Commissioner Freeman seconded the motion. A voice vote was taken and the minutes were approved 6-0. 3. TEXT AMENDMENT TO THE ZONING ORDINANCE 13PLND-0015 Consider a text amendment, pursuant to City Code Title 6, Zoning, to discuss the zoning regulations for landscape waste recycling transfer facilities as special uses in the I3 General Industrial District. Melissa Klotz, Zoning Planner, explained the proposed text amendments and summarized the Zoning Committee’s deliberations related to the addition of a definition for landscape waste recycling transfer facilities and their introduction as a special use within the I3 General Industrial District. Should the text amendments be approved, applicants Jim Secklmann and Scott Scholler, J&S LLC, intend to pursue a special use permit to establish and operate a landscape waste recycling transfer facility and landscape material sales operation at 2535 Oakton Avenue. The applicants and their consultant Jeramiah Yeksavich, Rolf C. Campbell & Associates, described the nature of landscape waste recycling transfer facilities and their regulation by the IEPA, which does permit local zoning review. Commissioner Ford asked if the recycling function needed to be conducted on a pad or foundation. Mr. Scholler said that the IEPA requires these operations to be enclosed. Commissioner Freeman asked if there were any existing landscape waste recycling 311 of 419 DRAFT NOT APPROVED Page 2 of 3 Plan Commission Minutes transfer facilities within the City. Dennis Marino, Manager of Planning & Zoning Division, stated that staff had examined other landscaping facilities and found that the most similar one had a long history of various operations and was now primarily a landscape material sales business. Any other activity on that site was an incidental use and not of the nature or scale proposed by either this text amendment or governed by state regulations. Commissioner Putta asked how the City of Evanston currently disposes of the materials generated by its forestry operations and whether the location of this facility will be of benefit to the city. Mr. Secklmann stated that his company currently operates a wood collection and chipping facility for the City by Mount Trashmore. The City uses some of the resulting wood chips; the remainder is trucked offsite. He also noted that the IEPA regulations do not apply to woody landscape wastes, only to compostable plant materials like grass clippings. Consequently, there is no State-mandated time limit for the removal of woody waste from a processing site; typically, his operations remove these on a weekly basis. Chair Peters observed that the proposed definition incorporates the EPA statutory language which only applies yard waste and noted that it needed to be amended to add reference to woody waste. He also recommended that any reference to time limits be deleted from the definition as they only apply to the compostable component of the waste stream (Section 2 of the proposed Ordinance) and referenced in the Special Use citation (Section 3 of the proposed Ordinance). Chair Peters asked if there were any members of the public wishing to comment. Debbie Hillman, 1118 Sherman Avenue, stated that she supports the general topic of composting but also wanted to alert the Commission that State Representative Robyn Gabel is currently sponsoring a bill on urban composting that would eliminate permitting for defined, smaller operations. Commissioner Ford motioned for approval of the text amendment, revised to reflect Chairman Peters recommendation to insert a reference to woody waste in Section 2 of the proposed text and to move the reference to state regulations pertaining to time limits to Section 3, Special Uses. The motion was seconded by Commissioner Freeman. The motion was approved 6-0. 4. TEXT AMENDMENT TO THE ZONING ORDINANCE 13PLND-0018 Consider a text amendment, pursuant to City Code Title 6, Zoning, to discuss the zoning regulations of indoor recreation facilities as permitted and special uses. Ms. Klotz explained the proposed text amendment. She noted that there are two parties who are considering establishing indoor recreational facilities on properties zoned I2, General Industrial, pursuant to approval of the text amendment. One proposes to convert an existing industrial building on Dempster Street, between Dodge and Hartrey Avenues, into an indoor soccer practice and game facility. The second is a proposal to establish a ‘bubble dome’ type structure on Oakton Street for use on a rental basis for multiple sports. Commissioner Ford motioned for approval of the text amendment, and was seconded by Commissioner Freeman. The motion was approved 6-0. 5. COMMITTEE REPORTS 312 of 419 DRAFT NOT APPROVED Page 3 of 3 Plan Commission Minutes There were no committee reports. 6. OTHER BUSINESS Mr. Marino invited Plan Commission members to attend the first public meeting for the Main Street Transit Oriented Development Study on April 11, 2013, 7:00-9:00 P.M. 7. ADJOURNMENT Commissioner Freeman motioned for adjournment. Commissioner Ford seconded the motion. The meeting adjourned at 7:55 P.M. Respectfully Submitted, Susan Guderley Neighborhood Planner, Community and Economic Development Department The next regular Plan Commission meeting is scheduled for WEDNESDAY, MAY 8, 2013 at 7:00PM in COUNCIL CHAMBERS of the Lorraine H. Morton Civic Center. 313 of 419 314 of 419 315 of 419 For City Council meeting of May 13, 2013 Item P8 Ordinance 38-O-13 Amending the Zoning Ordinance to Increase the Production Limit for Micro-Distilleries For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Wally Bobkiewicz, City Manager Dennis Marino, Manager, Planning and Zoning Division Melissa Klotz, Zoning Planner, Planning and Zoning Division Subject: Ordinance 38-O-13 Amending the Zoning Ordinance to Increase the Production Limit for Micro-Distilleries Date: April 9, 2013 Recommended Action The Plan Commission and City staff recommend adoption of Ordinance 38-O-13 amending the Zoning Ordinance to increase the allowed production limit for Micro-Distilleries from 5,000 gallons per year to 35,000 gallons per year. The amendment would bring the Zoning Ordinance regulation into agreement with the City’s liquor license classification, which was amended to allow the 35,000 gallon yearly limit by Ordinance 17-O-13, adopted February 11, 2013. The regulation change was spurred by a production limit increase the State of Illinois recently passed. Summary The State of Illinois recently approved changes to the state law regarding craft distiller manufacturer’s licenses including the amount of alcohol individual craft distillers may lawfully produce and store on-site. House Bill 3450 was signed by Governor Quinn on March 1, 2013, which increased the maximum allowed production level from 15,000 gallons annually to 30,000 gallons for one year, and then to 35,000 gallons annually in subsequent years. In response to the State legislation, the City’s liquor license classification was amended by Ordinance 17-O-13, adopted February 11, 2013, to allow for the upcoming 35,000 gallon annual limit. The new liquor license classification is moot unless the Zoning Ordinance is amended to allow for the increased production level as well. Micro-Distilleries were added to the Zoning Ordinance as a use category in late 2010. The Zoning Ordinance currently allows Micro-Distilleries by special use permit in all B and C Districts. In order to change the maximum allowed production limit, the Micro-Distillery zoning definition must be amended to the following: Memorandum 316 of 419 Micro-Distillery: A facility that produces alcoholic beverages in quantities not to exceed thirty-five thousand (35,000) gallons per year and includes an accessory tasting room. A tasting room allows customers to taste samples of products manufactured on site and purchase related sales items. Sales of alcohols manufactured outside the facility are prohibited. This increased production limit fits well with the goals and objectives of the Comprehensive Plan, which include: Goal: Retain and enhance a diversity of business, commercial, and industrial areas as desirable locations of economic activity. Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. Objective: Retain and attract businesses in order to strengthen Evanston’s economic base. A 35,000 gallon annual production limit will allow for the growth and expansion of the only existing Micro-Distillery in Evanston, Few Spirits, and may encourage development of new Micro-Distilleries. Few Spirits plans to expand production as soon as possible if all legislation is approved. Attachments Proposed Ordinance 38-O-13 Ordinance 17-O-13 Amending the Liquor License Classifications – Adopted 02.11.13 Plan Commission Meeting Minutes 03.13.13 317 of 419 3/6/2013 38-O-13 AN ORDINANCE Amending the Text of the Zoning Ordinance with Regards to the Definition of the “Micro-Distillery” Use WHEREAS, on, March 13, 2013, the Plan Commission held a public hearing, pursuant to proper notice, regarding case no. 13PLND-0014 to consider an amendment to the text of Title 6 of the Evanston City Code of 2012, as amended (the “Zoning Ordinance”), relating to the Use known as “Micro-Distillery;” and WHEREAS, the Plan Commission received testimony and made written findings pursuant to Section 6-3-4-5 of the Zoning Ordinance that the proposed amendments met the standards for text amendments, and recommended City Council approval thereof; and WHEREAS, at its meeting of April 1, 2013, the Planning and Development Committee of the City Council considered and adopted the findings and recommendation of the Plan Commission in case no. 13PLND-0014 and recommended City Council approval thereof; and WHEREAS, at its meetings of April 1 and April 22, 2013, the City Council considered and adopted the records and recommendations of the Plan Commission and the Planning and Development Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. 318 of 419 38-O-13 ~2~ SECTION 2: The definition of “Micro-Distillery” set forth in Section 6-18-3 of the Zoning Ordinance is hereby amended to read as follows: MICRO-DISTILLERY: A facility that produces alcoholic beverages in quantities not to exceed thirty-five thousand (35,000) gallons per year and includes an accessory tasting room. A tasting room allows customers to taste samples of products manufactured on-site and purchase related sales items. Sales of alcohols manufactured outside the facility are prohibited. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 6: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 319 of 419 38-O-13 ~3~ Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 320 of 419 321 of 419 322 of 419 323 of 419 APPROVED Page 1 of 3 Plan Commission Minutes MEETING MINUTES PLAN COMMISSION Wednesday, March 13, 2013 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Seth Freeman, Patricia Ledesma, Scott Peters (Chair), David Galloway (Associate), Richard Shure, Stuart Opdycke (Associate), Lenny Asaro Members Absent: Barbara Putta, Jim Ford, Kwesi Steele Staff Present: Melissa Klotz, Dennis Marino, Ken Cox Presiding Member: Scott Peters, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM With a quorum present, Chairman Peters called the meeting to order at 7:03 P.M. 2. APPROVAL OF DECEMBER 12, 2012 MEETING MINUTES Commissioner Ledesma motioned for approval of the December 12, 2012 meeting minutes. Commissioner Freeman seconded the motion. A voice vote was taken and the minutes were approved 7-0. 3. ZONING MAP AMENDMENT 13PLND-0010 Consideration of map amendment, pursuant to City Code Title 6, Zoning, to rezone 1715 Church Street, 1703 Darrow Avenue, and 1711 Darrow Avenue from the I2 General Industrial District to the MXE Mixed Use Employment District. Melissa Klotz, Zoning Planner, explained the proposed rezoning, and applicant John Leineweber elaborated on the reasons for the map amendment application. Commissioner Freeman motioned for approval of the map amendment, and was seconded by Commissioner Ledesma. The motion was approved 5-0. Commissioner Steele arrived at 7:10 P.M. 4. ZONING MAP AMENDMENT 13PLND-0011 Consideration of the proposed map amendment, pursuant to City Code Title 6, Zoning, to rezone 2153, 2143 & 2145 Ashland Avenue, 1515 & 1523 Payne Street, and 2150 & 2156 Green Bay Road, from the C2 Commercial District to the MXE Mixed Use Employment District. 324 of 419 APPROVED Page 2 of 3 Plan Commission Minutes Ms. Klotz explained the proposed rezoning, and noted that the proposed rezoning for 2153 Ashland Avenue was brought forward through a map amendment application made by the current property owner, John Leineweber, while the remaining properties of discussion are a City-initiated map amendment. All of the properties in question are proposing a change to the MXE District. Mr. Leineweber elaborated on the reasons for the map amendment application. Chairman Peters asked how the property values will be affected and Mr. Leineweber responded that the taxes will adjust, thereby increasing the value to the property owners. Chairman Peters asked if there are adequate public services for the uses listed in the MXE District. Dennis Marino, Manager of Planning and Zoning, responded that yes, the streets are in good condition, there is a bike path nearby, and there is adequate sewer and water service. Commissioner Freeman motioned for approval of the map amendment, and was seconded by Commissioner Ledesma. The motion was approved 6-0. 5. ZONING TEXT AMENDMENT 13PLND-0014 Consideration of the proposed text amendment, pursuant to City Code §6-18-3, Definitions, to discuss increasing the allowed production limit for Micro-Distilleries. Ms. Klotz explained the proposal. Ken Cox, Corporation Council, noted that the State of Illinois signed the new regulations into law today. Commissioner Opdycke asked what changes Few Spirits expects with the increased production levels, and Brooke of Few Spirits noted a second shift would be added to double production, and eventually a second location in Evanston may be added. Commissioner Opdycke asked if there have been any neighbor complaints against the business and City staff responded there has not. Commissioner Freeman motioned to approve the text amendment, and was seconded by Commissioner Ledesma. The motion was approved 6-0. 6. OTHER BUSINESS Commissioner Freeman nominated Commissioner Shure as Vice Chair to the Plan Commission. Commissioner Shure was approved as Vice Chair 8-0. 7. ADJOURNMENT Commissioner Freeman motioned for adjournment. Commissioner Shure seconded the motion. The meeting adjourned at 7:33 P.M. Respectfully Submitted, 325 of 419 APPROVED Page 3 of 3 Plan Commission Minutes Melissa Klotz Zoning Planner, Community and Economic Development Department The next regular Plan Commission meeting is scheduled for WEDNESDAY, APRIL 10, 2013 at 7:00PM in COUNCIL CHAMBERS of the Lorraine H. Morton Civic Center. 326 of 419 For City Council meeting of May 13, 2013 Item H1 Business of the City by Motion: April 2013 Township Bills For Action To: Honorable Mayor and Members of the City Council Human Services Committee From: Joe McRae, Deputy City Manager Subject: Township of Evanston April 2013 Bills Date: May 7, 2013 Recommended Action: Township of Evanston Supervisor recommends the City Council to approve the Township of Evanston bills, payroll, and medical payments for the month of April 2013 in the amount of $110,631.39. Funding Source: Township budget, see attached bills list. Summary: Township of Evanston monthly expenditures totaling $110,631.39 requires Township Trustees approval. Attachments: April GA Accounting Report April Client Medical Report April Client EAS Report April Client Status Report GA April Office Depot Bills Assessor's April Office Depot Bills Memorandum 327 of 419 328 of 419 329 of 419 330 of 419 331 of 419 332 of 419 333 of 419 334 of 419 335 of 419 336 of 419 337 of 419 338 of 419 339 of 419 340 of 419 341 of 419 342 of 419 343 of 419 344 of 419 345 of 419 346 of 419 347 of 419 348 of 419 349 of 419 350 of 419 351 of 419 352 of 419 353 of 419 354 of 419 355 of 419 356 of 419 357 of 419 358 of 419 359 of 419 360 of 419 361 of 419 362 of 419 363 of 419 364 of 419 For City Council meeting of May 13, 2013 Item H2 Business of the City by Motion: NU Parking on Evanston/Wilmette Golf Course For Action: To: Honorable Mayor and Members of the City Council Human Services Committee Members From: Douglas J. Gaynor, Director, Parks, Recreation & Community Services Subject: Request for three year extension for Northwestern Football Parking on the Evanston Wilmette Golf Course during Home Football Games (season 2013, 2014 and 2015) Date: May 5, 2013 Recommended Action: Staff recommends approval of the Evanston Wilmette Golf Course Association’s request for a three year extension to continue to park cars on holes 1, 2, 11 and 12 of the golf course during Northwestern University home football games. Note: holes have been renumbered but are the same location as previous. Funding Source: N/A Summary: The Evanston Wilmette Golf Course Association (EWGCA) has gained approval from the City Council to park cars on the Golf Course for the last five years. This included parking at holes 1, 2, 11 and 12. The EWGCA continues exploring opportunities to improve their financial position, facility and increase revenue. Reduced revenue from green fees and increase in expenses have made it necessary to obtain additional sources of income in order to keep providing the high level of service to citizens and golfers. The dates of the 2013 home games are: September 7, 14, 21; October 5, 19; and November 16, 23. The parking lots would open three (3) hours prior to the start of the game and close two (2) hours after the end of the game. A letter will again be sent to residents who live in the surrounding area informing them of the potential parking. At this time staff has received one negative response this past year. According to the Metropolitan Water Reclamation District (MWRD) lease agreement with the City, the EWGCA, as a sub-lessee, must gain approval from the City Council in Memorandum 365 of 419 order to use the lands in the agreement for any use other than its original purpose (including both the actual course and the main parking lot area). The City Council will need to put under consideration waiving the alcohol prohibition for tailgating at holes 1, 2 and 11 as a part of their discussion. The applicable section of the City Code can be found under Title 9 entitled “Public Safety, Chapter 5 entitled “General Offenses” Section 10 entitled “Alcoholic Beverages, Consumption/Possession Public Property.” It is recommended that the following proposed language be used for this event. “Notwithstanding the foregoing, the Evanston Wilmette Golf Course Association shall be permitted to contract privately with Northwestern University for the purpose of providing parking passes to season ticket holders only for the seven (7) home football games played at Ryan Field, which passes will allow the purchasers to park vehicles in designated areas of the golf course and may also allow purchasers to engage in tailgating activities and the consumption of alcohol in the areas of holes 1, 2 and 11 subject to the contract on the dates of the seven (7) home games per season; provided that the City approves in advance of each home game the hours, location, sanitation facilities, and other conditions on the tailgating activities.” Below are provisions that Northwestern University would follow as part of the agreement. The agreement will be between Northwestern University and the Evanston Wilmette Golf Course Association. Northwestern University will offer the following parking plan for their season ticket holders only at the golf course. Parking would once again be allowed at holes 1, 2 and 11; Tailgating will be allowed at holes 1, 2 and 11 only; Alcohol would no longer be prohibited during tailgating at holes 1, 2 and 11, up to 3 hours before game time. Northwestern University Athletics will provide season ticket holders only with the Parking and Tailgating Policies, which includes the rules about use of the golf lot and penalties for failure to comply. Lighting will be provided for all night games Insure that parking passes will be made available to season ticket holders only, whose addresses and identities are known, and who receive regular communication from NU Athletics. No single-game parking passes will be sold. Provide the required certificate of insurance and indemnification naming the necessary EWGCA and City of Evanston parties as an additional insured. Pay the EWGCA a fee per parking pass sold per game. The remaining monies raised from pass sales will cover operational expenses. Any monies left over after expenses are paid will go directly to the Golf Course. o Maximum of 200 parking passes will be made available for the season for holes 1, 2 and 11 each. Provide the following staffing and logistical elements for each date of the agreement: 366 of 419 o An appropriate number of security staffing o Staffing to direct parking and control traffic flow before and after each game o An appropriate number of trash, recycling receptacles and dumpsters in the lots o Staffing for litter clean-up within a set timeframe following each game (2 hours) o An appropriate number of portable restroom facilities in the lots and have them picked up within 24 hours after each home game Ensure that parked cars vacate lots within an agreed time frame after each game (2 hours) Be responsible for making repairs caused by parking on the golf course. Provide access to the parking site 3 hours prior to the games on the agreed upon dates and will line the area for parking prior to game day. The EWGCA will again provide parking on hole 12. This parking operation will be totally managed by the EWGCA. No tailgating or alcoholic beverages will be permitted on hole 12. Parking will be permitted 3-hrs before game time. Cars must be gone 2 hours after game ends. Lighting will be provided for all night games. Trash containers and portable restroom facilities will be provided. Trash and litter clean-up will occur within 24 hours after each game and the portable restroom facilities will be picked up within 24 hours after each game. The EWGCA will provide a certificate of insurance and indemnification to the City of Evanston. The EWGCA will have a signed agreement with the City of Evanston that at a minimum includes all the items listed in this memo. Legislative History: The Evanston Wilmette Golf Course Association (EWGCA) has gained approval from the City Council to park cars on the Golf Course for the last five years. On May 6, 2013, the Human Services Committee recommended approval of the 3 year extension. 367 of 419 For City Council meeting of May 13, 2013 Item H3 Resolution 27-R-13: Moratorium on Use of Unregulated Drone Technology For Action To: Honorable Mayor and Members of the City Council From: Alderman Jane Grover, Ward 7 Subject: Resolution 27-R-13 Authorizing the City of Evanston to Establish a Moratorium on the Use of Unregulated Drone Technology Date: May 9, 2013 Recommended Action: Alderman Grover and members of the Human Service Committee request City Council approval of Resolution 27-R-13 authorizing the City of Evanston to establish a moratorium on the use of unregulated drone technology. This Resolution was approved unanimously at the May 6, 2013 Human Services Committee meeting. Summary: Please see the following memo from Alderman Grover for background information concerning Resolution 27-R-13. Attachments: Resolution 27-R-13 May 6, 2013 Memo to Human Services Committee State Senate Bill 1587 Memorandum 368 of 419 4/18/2013 5/7/2013 27-R-13 A RESOLUTION Authorizing the City of Evanston to Establish a Moratorium on the Use of Unregulated Drone Technology WHEREAS, the implementation of drone (unmanned aerial system) technology in the United States implicates the privacy and constitutional rights of United States residents, including the residents of Evanston, Illinois; and WHEREAS, the federal government and the State of Illinois have yet to enact reasonable regulation on the use of drones within the United States; and WHEREAS, police departments in the United States have begun to deploy drone technology absent any regulation on the appropriate use of such technology, although the Evanston Police Department has not. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: That the foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City of Evanston establishes a moratorium on the use of drones in the City of Evanston in the absence of reasonable state and federal regulation of the use of drone technology; and SECTION 3: The City of Evanston supports efforts in the Illinois General Assembly, the Illinois Senate, and the United States Congress to enact legislation (1) prohibiting information obtained from the domestic use of drones from being introduced 369 of 419 27-R-13 ~2~ into a federal or state court, and (2) precluding the domestic use of drones equipped with anti-personnel devices (meaning any projectile, chemical, electrical, directed- energy), or other device designed to harm, incapacitate, or otherwise negatively impact a human being. SECTION 4: The City of Evanston jointly resolves, with the Associated Student Government (“ASG”) of Northwestern University, as evidenced by the attached resolution of the ASG (Exhibit 1), to provide that the moratorium on drone use extends to all areas of Northwestern University. SECTION 5: Copies of this Resolution will be sent to Illinois Governor Pat Quinn, Illinois Attorney General Lisa Madigan, U.S. Senators Dick Durbin and Mark Kirk, U.S. Congresswoman Jan Schakowsky, Illinois State Senators Daniel Biss and Heather Steans, and Illinois State Representatives Robyn Gabel, Kelly Cassidy and Laura Fine. SECTION 6: This resolution 27-R-13 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Adopted: ________________, 2013 370 of 419 371 of 419 372 of 419 AN ACT concerning criminal law. Be it enacted by the People of the State of Illinois, represented in the General Assembly: Section 1. Short title. This Act may be cited as the Freedom from Drone Surveillance Act. Section 5. Definitions. As used in this Act: "Authority" means the Illinois Criminal Justice Information Authority. "Drone" means any aerial vehicle that does not carry a human operator. "Information" means any evidence, images, sounds, data, or other information gathered by a drone. "Law enforcement agency" means any agency of this State or a political subdivision of this State which is vested by law with the duty to maintain public order and to enforce criminal laws. Section 10. Prohibited use of drones. Except as provided in Section 15, a law enforcement agency may not use a drone to gather information. Section 15. Exceptions. This Act does not prohibit the use of a drone by a law enforcement agency: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 SB1587 Engrossed LRB098 08321 RLC 38426 b 373 of 419 (1) To counter a high risk of a terrorist attack by a specific individual or organization if the United States Secretary of Homeland Security determines that credible intelligence indicates that there is that risk. (2) If a law enforcement agency first obtains a search warrant based on probable cause issued under Section 108-3 of the Code of Criminal Procedure of 1963. The warrant must be limited to a period of 45 days, renewable by the judge upon a showing of good cause for subsequent periods of 45 days. (3) If a law enforcement agency possesses reasonable suspicion that, under particular circumstances, swift action is needed to prevent imminent harm to life or serious damage to property, or to forestall the imminent escape of a suspect or the destruction of evidence. The use of a drone under this paragraph (3) is limited to a period of 48 hours. Within 24 hours of the initiation of the use of a drone under this paragraph (3), the chief executive officer of the law enforcement agency must report in writing the use of a drone to the local State's Attorney. (4) If a law enforcement agency is attempting to locate a missing person, and is not also undertaking a criminal investigation. (5) If a law enforcement agency is using a drone solely for crime scene and traffic crash scene photography. Crime scene and traffic crash photography must be conducted in a geographically confined and time-limited manner to document 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 -2-SB1587 Engrossed LRB098 08321 RLC 38426 b 374 of 419 specific occurrences. The use of a drone under this paragraph (5) on private property requires either a search warrant based on probable cause under Section 108-3 of the Code of Criminal Procedure of 1963 or lawful consent to search. The use of a drone under this paragraph (5) on lands, highways, roadways, or areas belonging to this State or political subdivisions of this State does not require a search warrant or consent to search. Any law enforcement agency operating a drone under this paragraph (5) shall make every reasonable attempt to only photograph the crime scene or traffic crash scene and avoid other areas. Section 20. Information retention. If a law enforcement agency uses a drone under Section 15 of this Act, the agency within 30 days shall destroy all information gathered by the drone, except that a supervisor at that agency may retain particular information if: (1) there is reasonable suspicion that the information contains evidence of criminal activity, or (2) the information is relevant to an ongoing investigation or pending criminal trial. Section 25. Information disclosure. If a law enforcement agency uses a drone under Section 15 of this Act, the agency shall not disclose any information gathered by the drone, except that a supervisor of that agency may disclose particular 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 -3-SB1587 Engrossed LRB098 08321 RLC 38426 b 375 of 419 information to another government agency, if (1) there is reasonable suspicion that the information contains evidence of criminal activity, or (2) the information is relevant to an ongoing investigation or pending criminal trial. Section 30. Admissibility. Compliance with this Act is a prerequisite to the admissibility in evidence of any information collected by a law enforcement agency by means of a drone, but nothing in this Act shall be deemed to prevent a court from independently reviewing the admissibility of the evidence for compliance with the Fourth Amendment to the U.S. Constitution or with Article I, Section 6 of the Illinois Constitution. Section 35. Reporting. (a) If a law enforcement agency owns one or more drones, then subsequent to the effective date of this Act, it shall report in writing annually by April 1 to the Authority the number of drones that it owns. (b) On July 1 of each year, the Authority shall publish on its publicly available website a concise report that lists every law enforcement agency that owns a drone, and for each of those agencies, the number of drones that it owns. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 -4-SB1587 Engrossed LRB098 08321 RLC 38426 b 376 of 419 For City Council Meeting of May 13, 2013 Item H4 Business of the City by Motion: Changes to Commission on Aging For Introduction: To: Honorable Mayor and Members of the City Council Members of the Human Services Committee From: Douglas J. Gaynor, Director of Parks, Recreation & Community Services Christina Ferraro, Senior Services Manager Subject: Ordinance 8-O-13 amending Title 2, Chapter 3 of the City Code to reflect changes in the Commission on Aging Date: May 7, 2013 Recommended Action: Staff recommends approval of Ordinance 8-O-13 amending Title 2, Chapter 3 of the City Code to reflect changes in the Commission on Aging. Funding Source: While the Commission on Aging does not have a direct funding source, it does provide support for the Long Term Care Ombudsman Program. A total of $39,082 is received from state and federal funding sources to maintain the overall program. Summary: In June of 2011, the procedure to develop a work plan was put into place when the Commission on Aging undertook the task of reviewing its goals to reflect the true purpose and responsibility of the Commission. Those goals and objectives were approved by the Commission in February of 2012. On February 28, 2012, the Commission on Aging work plan was presented to the Rules Committee. Goal 5 of that work plan was to review, revise and submit recommendations of the Ordinance and rules to the Human Services Committee. In March of 2012, City of Evanston staff and chairperson met to develop a strategy for amending the Ordinance. The Executive Committee of the Commission met in April of 2012 and made recommendations to the Commission on Aging Ordinance. Those recommendations were submitted to the Commission prior to the May 2012 meeting for review. At the May 8th, 2012 Commission on Aging meeting, Commission Chairperson discussed revisions to the Ordinance by noting that many of the areas of modification were grammar/mechanical changes. Staff explained the process and the chain of Memorandum 377 of 419 command necessary in revising the Ordinance and Rules of the Commission. Chairperson also reviewed and discussed the Rules and Ordinance and explained the rationale for making the changes. The major changes of note were the revision of the language to remove the implication from the previously worded document that the Commission on Aging administers the Long Term Care Ombudsman program, to stating that the Commission serves in an advocacy and advisory role. Also of significant change is the inclusion of non-Evanston residents for consideration for appointment to serve on the Commission. The Ordinance revisions were accepted with a majority vote with one member dissenting. The Ordinance revisions were submitted to the City of Evanston Law Department and after several additional revisions between the Law Department and the Commission, revisions were completed on April 1, 2013. Legislative History: While there is no actual legislative history that supports amending Ordinance 8-O-13, there is much literature that supports changes made to the Ordinance, specifically terms related to how seniors and individuals with disabilities are referred to. The proposed modifications to the Ordinance support the new politically correct terminology researched by Commission on Aging members. Therefore, the revisions to the Ordinance are proposed as a result of this research and the Commission’s overall desire to ensure that its goals and objectives reflect the true purpose and responsibility of the Commission. On May 6, 2013, the Human Services Committee recommended approval of Ordinance 8-O-13. ------------------------------------------------------------------------------------- Attachments: Ordinance 8-O-13 378 of 419 4/2/2013 8-O-13 AN ORDINANCE Amending Title 2, Chapter 3 of the City Code to reflect changes in the Commission on Aging NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: That section 2-3-1 of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 2-3-1. RATIONALE. The purpose of a Commission on Aging is to promote the welfare and betterment of the seniors of the city. The Commission on Aging is necessary to achieve the following objectives: It is hereby found and declared by the City Council that, in order to: (A) Insure that the aging population will continue to be regarded as productive, responsible, contributing members of society; (B) Guarantee Advocate for the retention of all rights, privileges, protections for seniors; (C) Assist seniors citizens in the maintenance of their dignity, self-respect and independence; (D) Facilitate the understanding between generations Educate the community and enlist support and participation of all residents about those needs; (E) Provide the opportunity for seniors citizens to express their desires and advance their causes; and (F) And in recognition of the need of a Provide a voice to speak for that portion of the aging population unable to advocate on their own behalf, it is and necessary to provide an organizational structure which can accomplish such ends. SECTION 2: That section 2-3-2 of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 2-3-2. ESTABLISHMENT; APPOINTMENTS AND QUALIFICATIONS. There is hereby created an Evanston The Commission on Aging is hereby created. 379 of 419 8-O-13 ~2~ The Commission shall consist of fifteen (15) members appointed by the Mayor, with the advice and consent of the City Council. At least one-third (1/3) of the Commission on Aging shall be age sixty (60) or over. Eligible members include residents of the City and non-residents (not to exceed three members) of the City that are employed within the City limits, except members cannot be a No person shall be eligible for appointment to the commission unless such person is a resident of the City, nor shall any person be eligible for appointment to the Commission if said person is a paid staff member of any City agency or organization serving seniors the elderly. Subject to the foregoing limitations, the appointed Commissioners shall possess, to the extent feasible, qualifications of leadership, desire and interest to work with and for seniors citizens, compassion, knowledge of and experience with seniors and the ability to offer solutions to the difficulties encountered in the aging process. The Commission shall include representation of various socio-economic groups. It shall be the duty of the Human Services Committee of the City Council to submit to the Mayor, at least sixty (60) days prior to the expiration of terms, the names of one or more qualified persons for each expected vacancy. SECTION 3: That section 2-3-3 of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 2-3-3. TERMS OF OFFICE, VACANCIES. All appointees to the Commission on Aging shall serve for a terms of three (3) years or until their successors are appointed and confirmed.; provided, however, that initially, five (5) members shall be appointed for terms of one year; five (5) members shall be appointed for terms of two (2) years; and five (5) members shall be appointed for terms of three (3) years. Members of the Commission on Aging shall not serve for more than two (2) full terms, and vacancies shall be filled for the remaining portion of a vacant term by the Mayor after prior consultation with the Human Services Committee of the City Council and with the advice and consent of said Council. SECTION 4: That section 2-3-4 of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 2-3-4. ADMINISTRATION. The Commission on Aging shall have a Director and other suitable staff appointed by tThe City Manager or his/her designee shall appoint appropriate city staff members to the Commission on Aging to assist in consultation with the Commission on Aging with its duties and functions. The Commission shall maintain an office properly equipped to discharge its function. It shall present to the City Council an annual report of its objectives and accomplishments, and shall adopt rules for meetings, the transaction of its business, and keep a record of its transactions, findings and determinations. 380 of 419 8-O-13 ~3~ SECTION 5: That section 2-3-5 of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 2-3-5. POWERS AND DUTIES. In addition to providing professional services to seniors in the community to carry out their its powers and duties, the Commission on Aging is encouraged, where appropriate, to utilize and involve the families, friends and neighbors of the seniors being served. The Commission on Aging shall be vested with the following powers and duties: (A) Information and Referral. 1. To develop a resource file of services available to seniors citizens. 2. To answer all inquiries from, or on behalf of seniors and other residents on senior issues citizens. 3. To make referrals and to follow up on referrals. 4. To publicize senior citizens programs or specialized services available to for seniors citizens. (B) Advocacy. 1. To provide advocacy and ombudsman services to aging citizens seniors, particularly (those who are the isolated, the or ill, and to persons with disabilities, or the troubled, where needed or when requested. 2. To advocate services for the needs and rights of the aging population. 3. To promote active participation of seniors in programs addressing the needs and rights of the aging population. 4. To consider various funded programs for local aging residents’ citizens' needs. 5. To consider financial problems of the aging population in relationship to the dignity, self-respect and independence of that group. (C) Study, Evaluation, Planning and Recommendation. 1. To study and evaluate the needs of all seniors citizens, including those who are the isolated elderly. 2. To analyze existing services in relationship to these needs. 3. To recommend to service providers additions, changes or deletions in services. 4. To develop a professional advisory group to advise the Commission and its staff regarding programming, planning, staff qualifications, performance and research related to the elderly. (D) Coordination and Consultation. 1. To coordinate services for seniors citizens provided by Federal, State, regional, local agencies and, in addition, to cooperate with City departments. 2. To Provide consultation and assistance to community groups developing or delivering services for seniors citizens. 381 of 419 8-O-13 ~4~ 3. To Develop various committees. One committee shall be concerned involved with long-term care facilities which may includinge, but not be limited to, residents, owners, managers, and administrators. of long-term care facilities, representatives of residents of such facilities, representatives of major service providers, community groups and City departments. (E) Education. 1. To Promote community education and disseminate information regarding the problems, needs and status of seniors citizens. 2. To Educate the community about the various phases of the aging process. (F) Long-Term Care Ombudsman Program. 1. To operate a Long-Term Care Ombudsman Program within the rules and standards prescribed by the Illinois Act on Aging and the federal Older Americans Act, 42 USC 3015. Paid and qualified volunteer staff of the program: a. Shall have immediate access to all long-term care facilities and residents and, with written permission from the resident or legal guardian, shall have access to all records of the resident; b. Shall receive, and inquire into complaints, problems, concerns or issues reported by or on behalf of persons who are, who have been, or who may become residents of long-term care facilities relating to action, inaction or decisions of: (1) Providers or their representatives; (2) Long-term care facilities; (3) Public agencies; or (4) Social service agencies; which may adversely affect the health, safety, welfare or rights of such residents; c. Shall maintain the confidentiality of all resident records and information within the program; d. May visit and talk, in person or on the telephone, with residents and make personal, social and legal services available to residents; e. May assist residents in asserting their rights by means of personal advocacy or in groups such as the resident council and family councils; and f. May consult with and assist facility staff and administrators in resolving issues, concerns, problems and complaints. 1. Provide advocacy services through support of the Long Term Care Ombudsman Program as prescribed by the Illinois Act on Aging and the Older Americans Act. 2. Increase awareness of residents’ rights and Ombudsman services by building the Volunteer Ombudsman Program. 3. Complete site visits to long term care facilities and make recommendations to the Long Term Care Ombudsman Program regarding problems/concerns. 382 of 419 8-O-13 ~5~ a. Be familiar with resources and levels of care provided by each type of long term care facility. b. Utilize information gathered from site visits to educate Evanston residents. 4 2. To Refer matters to and consult with the Long Term Care Ombudsman Program appropriate local, state and federal agencies regarding the conditions of long-term care facilities. 5 3. To coordinate Support ombudsman services with the protection and advocacy system for individuals with developmental disabilities or mental illness who are residing in long-term care facilities regardless of age. 4. To pursue any and all administrative, legal and other appropriate remedies on behalf of residents of long-term care facilities. SECTION 6: That section 2-3-6 of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: SECTION 7: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 8: If any provision of this Ordinance 8-O-13 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 9: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 10: This Ordinance 8-O-13 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. 383 of 419 8-O-13 ~6~ Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 384 of 419 For City Council meeting of May 13, 2013 Item O1 Resolution 29-R-13: Supporting Immigration Reform For Action To: Honorable Elizabeth B. Tisdahl and Members of the City Council City Manager, Wally Bobkiewicz From: W. Grant Farrar, Corporation Counsel Subject: Resolution 29-R-13; Supporting Immigration Reform Date: May 8, 2013 Recommended Action: Mayor recommends adoption of the attached resolution supporting immigration reform. Funding Source: n/a Summary: The City of Evanston is a member of the Northwest Municipal Conference (“NWMC”). The City of Evanston recognizes that the immigration system in the United States is in need of meaningful reform. Legislative History: At the request of the Mayor, the Rules Committee referred this resolution to Council for approval on May 6, 2013. Alternatives: n/a ------------------------------------------------------------------------------------- Attachments: Resolution 29-R-13 Memorandum 385 of 419 4/19/2013 29-R-13 A RESOLUTION Supporting Immigration Reform WHEREAS, the City of Evanston, is a member of the Northwest Municipal Conference (“NWMC”), a corporate organization representing municipalities and townships chartered within the State of Illinois and Counties of Cook, DuPage, Lake, Kane, and McHenry; and WHEREAS, Article VII, Section 10 of the Constitution of the State of Illinois, and Chapter 5, Act 220, paragraphs 1 through 8, of the Illinois Compiled Statutes, authorize intergovernmental association and cooperation; and WHEREAS, the public officials of the NWMC represent forty-four (44) local governmental bodies and a population of over 1.3 million residents; and WHEREAS, the NWMC established the NWMC Immigrant Interaction Committee in 2010 to address the integration of the immigrant population in the north/northwest suburbs of Chicago; and WHEREAS, the NWMC Immigrant Interaction Committee recommends this model resolution for consideration by members of the NWMC; and WHEREAS, the City of Evanston recognizes that the immigration system in the United States is in need of meaningful reform; and WHEREAS, the City of Evanston urges the United States Congress to pass comprehensive legislation to reform the country’s immigration system, 386 of 419 29-R-13 ~2~ NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The City of Evanston supports immigration reform that: provides a clear and earned path to citizenship for undocumented immigrants; clears immigration backlogs; addresses the current labor market needs and improves state and local economic competitiveness; provides for effective employment verification; promotes immigrant interaction; and enhances national security and safety with a sensible enforcement policy. SECTION 2: Copies of this resolution shall be transmitted to the President and Vice President of the United States, the Majority and Minority Leaders of the United States Senate, the Speaker and Minority Leader of the United States House of Representatives, and to each member of Congress elected from the State of Illinois. ________________________________ Elizabeth B. Tisdahl, Mayor Attest: __________________________________ Rodney Greene, City Clerk Adopted: _____________________, 2013 387 of 419 For City Council meeting of May 13, 2013 Item O2 Resolution 25-R-13: Financial Assistance for the Music Institute of Chicago For Action To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Johanna Nyden, Economic Development Coordinator Subject: Resolution 25-R-13 Authorizing Financial Assistance for the Music Institute of Chicago’s Rehabilitation at 1702 Sherman Avenue Date: May 7, 2013 Recommendation: The Economic Development Committee and staff recommend to the City Council approval of Resolution 25-R-13, “Authorizing the City Manager to Negotiate a TIF Construction Grant Agreement with the Music Institute of Chicago for Improvements to Property located at 1702 Sherman Avenue ”. This TIF Construction Grant Agreement would provide a refundable grant up to $165,000 for the Music Institute of Chicago (MIC) in support of work associated with rehabilitation of the space at 1702 Sherman Avenue for their headquarters and black box theatre. Funding Source: Funding is provided by the Washington National Tax Increment Financing District’s “Other Improvements” Account (Account # 5470.62605). The $165,000 grant would be considered refundable by MIC to the City of Evanston in the event MIC were to leave 1702 Sherman prior to the expiration of their lease at the property (10 years). Approximately one-tenth of the balance grant or $16,500 would be forgiven annually for each year MIC continued operation at 1702 Sherman Avenue. In the event that MIC were to leave prior to the 10 year expiration, the full balance of the grant would become immediately due to the City of Evanston. Economic Development Goals: This project will assist in the achievement of the adopted Economic Development Plan’s Targeted Areas, Arts & Entertainment as well as supporting the retention of 15 Evanston jobs and relocation of 19 jobs from Wilmette to Evanston. The 2013 Economic Development Work Plan presented at the January 23, 2013 Economic Development Committee called for supporting arts and theater organizations. It was stated that the arts and culture contribute to Evanston’s quality of place for Memorandum 388 of 419 Page 2 of 4 residents and businesses alike. Arts and Entertainment businesses draw visitors, provide creative sector jobs and generate amusement and liquor tax revenue for the City. The Plan stated that staff will: 1. Support existing arts and theater organizations while exploring opportunities for new organizations that complement the existing offering. 2. Explore opportunities for additional live performance and other entertainment venues. The MIC project to relocate its headquarters and develop a black box theater supports both of these activities. Background: The Music Institute of Chicago (MIC) is a not-for-profit music school founded in the 1930s. Currently the Institute has seven locations located throughout the North Shore and Downers Grove. The programs offered by MIC include: The Community Music School, a music instruction program that provides private and group instruction for a variety of music types and seeks to attract a proud range of students from varying socio-economic backgrounds. The Institute for Therapy through the Arts, is an arts therapy program that provides clinical services to individuals needing therapy to address physical and/or emotional challenges. The program operates at the MIC as well as satellite locations that include a drug rehabilitation center, a domestic violence shelter, medical facilities, and schools. Nichols Concert Hall, is a performing arts space in Downtown Evanston that is currently entering its 10th season. The concert hall seats 500 and hosts approximately 15,000 patrons annually. The Academy, is a pre-collegiate conservatory program that attracts members from all across the world. It is an intensive and comprehensive program for training musicians preparing for a collegiate experience at the Nation’s top musical programs. Discussion: This summer, MIC will relocate its headquarters to a new location at 1702 Sherman Avenue. The space is the lower level of the former Marshall Field’s building. Approximately 34 new employees (22 full- and 12 part-time staff) will be located in this office. Approximately 19 (13 full-time and 6 part-time) will be relocated from Wilmette offices and 15 (9 full-time and 6 part-time) from a location on Dempster Street in Evanston. Both locations will be closed. At the new location, MIC has committed to a 10-year lease of the space. The new space will include a black box theatre with seating for 150 patrons, classrooms, therapy rooms, and office space for employees. Economic Impact: At the February 27, 2013 Economic Development Committee meeting MIC presented its program and plans for the 1702 Sherman Avenue space. At the meeting representatives from MIC outlined many of the benefits this organize would 389 of 419 Page 3 of 4 have on the downtown Evanston economy; they have summarized many of these benefits in their submission attached to this memorandum. Included in these benefits is the impact of staff in the previously unoccupied space and the impact of visitors to the space. MIC estimates that the impact of new staff in downtown Evanston is estimated to produce nearly $400,000 in new economic activity. They further estimate that the 34 employees located in downtown Evanston will spend approximately $25,500 annually in local purchases. Staff finds this number is very conservative; an International Council of Shopping Centers (ICSC) report from 2012, estimates that the average worker spends approximately $102 on goods in services per week in the “close vicinity” of their work place (“Office-Worker Retail Spending in a Digital Age”, ICSC Research Department, Michael P. Niemira and John Connolly). The likely impact of the 22 employees alone (not including impact of part-time staff) not currently in downtown Evanston is closer to $114,000 in new local purchases annually. MIC also estimates the impact of the visits to downtown Evanston by students, clients, families, and patrons of the black box theatre: The facility is estimated to attract 500 regular visitors (students, parents, clients, etc.) per week. If visitors spend $10 per visit it is estimated that an upwards of $250,000 or more will be generated in local purchases. The black box theatre is anticipated to attract between 2,000 and 6,000 audience members annually. MIC estimates that the typical arts patron spends between $17.42 and $24.60 per visit (from Arts and Economic Prosperity, Americans for the Arts, 2012). These expenditures are typically associated with dinner or other meals/drinks. This could generate a range of new purchases between $35,000 and $147,600 annually. As discussed at the February 27, 2013 meeting of the Economic Development Committee, performances held in the proposed black box theatre at the MIC by not-for- profit entities would not be subject to Evanston’s Amusement Tax. The concept was discussed at the February meeting that MIC would voluntarily apply the tax to patrons to this space. In total it was estimated that this tax would generate $5,000 in new revenue. Rather than apply this tax, MIC has offered $5,000 in free tickets to its Faculty & Guest Artist Series to Evanston public school students and families as well as reduced pricing on classes and instruction at MIC. Staff recommends that this be a contingency of their agreement. It is recommended that each year MIC has to provide documentation that tickets and discounted instruction in a value not less than $5,000 were provided to students and families of students in District 65 and 202. Construction Program: The MIC proposes to rehabilitate the lower level of the former Marshall Field’s building. The work will include the creation of a black box theatre, rehearsal rooms, storage area for props and scenery, art therapy rooms, and office space for up to 34 employees. In total, the cost of this work is estimated to be $825,000. The landlord of the property has committed to providing $110,000 in assistance to build- out the space. The MIC is seeking a grant of $165,000 from the City of Evanston to 390 of 419 Page 4 of 4 assist in the build-out of the space. The balance of the construction costs will be paid for through loans, fundraising, and internal sources of capital. A key component to the new construction and rehabilitation is the creation of space that is acoustically appropriate for performances and therapy. The space was originally designed as a retail and storage space (first Marshall Field’s and later Linen n’Things and most recently a church). Appropriate sound attenuation materials will need to be installed in rehearsal spaces as well as the theatre in order to permit MIC to continue to operate at a high quality. Legislative History: The Economic Development Committee discussed this matter at its February 27, 2013 meeting and considered it for recommendation of approval to City Council at its April 24, 2013 meeting. At the April 24, 2013 meeting, the item was unanimously approved for recommendation to City Council (8-0). Attachments: Resolution 25-R-13 Copy of Proposed Agreement between City of Evanston and MIC Submission from MIC 391 of 419 5/3/2013 25-R-13 A RESOLUTION Authorizing the City Manager to Negotiate a TIF Construction Grant Agreement with the Music Institute of Chicago for Improvements to Property located at 1702 Sherman Avenue WHEREAS, the City of Evanston, Cook County, Illinois (the “City”), is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, the City previously established the Washington National TIF District #4 Redevelopment Project Area (the “Redevelopment Project Area”), and authorized tax increment finance pursuant to the Tax Increment Allocation Redevelopment Act, 65 ILCS 5/11-74.4-1 et seq., as supplemented and amended, including the predecessor Act thereof (the “TIF Act”); and WHEREAS, the City seeks to renovate existing commercial structures and to attract new businesses and organizations into the Redevelopment Project Area with TIF Funds; and WHEREAS, the Music Institute of Chicago, an Illinois not-for-profit corporation (the “Music Institute”), is a community music school serving students of all ages and abilities with music education, music ensembles, and offers concerts and creative arts therapy; and WHEREAS, Music Institute seeks to relocate its business operations from the Village of Wilmette to Evanston and lease the basement of the commercial space located at 1702 Sherman Avenue, Evanston, Illinois 60201 (the “Property”); 392 of 419 25-R-13 ~2~ NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to execute a TIF Refundable Grant agreement (“Agreement”) between the City and Music Institute of Chicago, attached hereto as Exhibit “1” and incorporated herein by reference is the Agreement. SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional conditions of the Agreement as he may determine to be in the best interests of the City. SECTION 3: This Resolution 25-R-13 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Adopted: __________________, 2013 393 of 419 25-R-13 ~3~ EXHIBIT 1 TIF GRANT AGREEMENT 394 of 419 TIF REFUNDABLE GRANT AGREEMENT THIS TIF REFUNDABLE GRANT AGREEMENT (the “Agreement”) is entered into on this ___ day of ____________, 2013 (“Effective Date”), by and between the City of Evanston, an Illinois home rule municipality, (“City”), and Music Institute of Chicago, an Illinois not-for-profit corporation (“MIC”) (individually, the City and MIC are referred to herein as “Party” and collectively, they are referred to as the “Parties”). RECITALS WHEREAS, the City desires to update and modernize commercial buildings in the City and seeks to create more local hiring opportunities as part of its economic revitalization efforts throughout Evanston and more specifically within the Washington National TIF District #4 Redevelopment Area; and WHEREAS, MIC is a community music school serving students of all ages and abilities with music lessons, music ensembles, and access to world-class concerts and creative arts therapy; and WHEREAS, MIC seeks to relocate its business operations from the Village of Wilmette to Evanston and lease a commercial space located at 1702 Sherman Avenue, Evanston, Illinois 60201 (the “Property”); WHEREAS, the City seeks to provide a grant to MIC with certain TIF funds, in accordance with the TIF Eligible Activities (defined herein), to provide assistance in the renovation of the Property for the business; and WHEREAS, the City has authorized Economic Development Division city staff to manage and administer this Agreement on behalf of the City including, without limitation, authorizing the City Manager to execute this Agreement with MIC, thereby establishing terms, conditions, and requirements for participation in this Agreement in accordance with TIF Guidelines; and NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated herein by reference, and the mutual obligations of the Parties as herein expressed, the City and MIC agree as follows: AGREEMENT I. DEFINITIONS The following terms shall have the following meanings whenever used in this Agreement, except where the context clearly indicates otherwise. Any ambiguity as to the intended meaning or scope of the terms set forth below will be resolved solely by the City through its designated representative. 395 of 419 ~2~ a. “Completion Date” means the date that a Final Certificate of Occupancy is issued by the City of Evanston Building & Inspection Services Division following the renovations to the Property and shall not be any later than December 31, 2013 unless extended pursuant to section V. b. “Community Engagement” means the community services and engagement programs established by MIC. c. “Director” means the City’s Director of Community & Economic Development or his/her designee, who is responsible for managing and administering this Agreement on behalf of the City. d. “Grant” means the total amount of the City’s grant of TIF funds to MIC for purposes of funding TIF Eligible Activities of the Project, which shall not exceed One Hundred Sixty-Five Thousand and no/100 Dollars ($165,000.00). e. “Project” means the improvements to the Property as proposed by MIC, attached as Exhibit B is the Site Plan for the renovations to the Property and incorporated herein by reference. Specifically, MIC desires to renovate the Property to make it suitable for use as a music education and office space by using TIF funds for said renovation. f. “Project Costs” means the costs associated with the renovations detailed in the Site Plan, limited to the costs which MIC will be seeking reimbursement. g. “TIF Eligible Activities” means activities determined to be eligible for payment from the City’s Washington National TIF fund under the guidelines of the Illinois Tax Increment Allocation Redevelopment Act, 65 ILCS 5/11-74.4 et seq., as amended. h. “TIF Guidelines” means the regulations found in the Illinois Tax Increment Allocation Redevelopment Act, 65 ILCS 5/11-74.4 et seq., as amended. All terms not defined herein shall have the meanings set forth in the TIF Guidelines. i. “Total Allowable Expenses” means the actual costs incurred, paid for, and documented by MIC and approved by the Director for the proper performance of the improvement work required by the plans and specifications and/or architectural/design renderings for the Project. Such allowable expenses must be TIF Eligible Activities. j. “Total Project Expenditure” means the total actual Project Costs incurred by and paid for by the City, up to the amount of the Grant, and then payments made by MIC after the amount of the Grant has been spent, which includes all costs of construction, materials, & supplies. 396 of 419 ~3~ II. TERMS OF GRANT a. The Grant funds paid by the City pursuant to this Agreement shall not be made until all of the renovations comprising the Project have been completed, no later than December 31, 2013 (or as provided in Section V), all of the improvement work comprising the Project has been inspected and approved by the Director, and MIC has disbursed payment to its contractors and vendors and lien waivers have been executed. b. MIC shall finance the Project, with owner funds (cash), if applicable, private financing, and the Grant. MIC shall submit to the Director itemized paid invoices detailing the work completed and materials purchased. Such invoices shall include proof of payment to all contractors and vendors and applicable lien waivers. MIC is responsible for all payments to contractors, material suppliers, and vendors, and providing true and correct copies of unconditional lien releases to the City. c. After review and approval of the required documentation submitted by MIC in accordance with Section II(a), the City shall reimburse MIC with Grant funds in the principal amount of the Grant not to exceed One Hundred Sixty-Five Thousand and no/100 Dollars ($165,000.00) from the City’s Washington National TIF Fund for improvements that are approved as TIF Eligible Expenses for the Project. The Grant shall not be disbursed in installments, rather be made in a lump sum only after MIC has complied with the requirements set forth in Section II(a). d. If the Total Project Expenditures are greater than One Hundred Sixty-Five Thousand and no/100 Dollars ($165,000.00), MIC shall be solely responsible for any payments to the contractor or subcontractors above the Grant amount and for the Total Project Expenditures. If any Project Costs are determined to not be TIF Eligible Activities, MIC must submit payment at its own expense and MIC shall receive no reimbursement from the City for non-TIF Eligible Activities. e. As currently proposed, the Project Costs planned by MIC would qualify as TIF Eligible Activities. The Director shall promptly respond to the submission of any invoices and shall not withhold unreasonably any designation of TIF Eligible Activities. f. Community Engagement: MIC will develop reasonable programs to be a steward for the arts in the community. Within 60 days of the Effective Date of this Agreement, MIC will have an action plan developed to address its community engagement program and review its proposed program in consultation with the Director. The Community Engagement shall include scholarships or financial aid, free concert tickets and discounts on group classes to students at both Evanston/Skokie School District No. 65 and Evanston Township High School 397 of 419 ~4~ District No. 202 amounting to a value of not less than Five Thousand and no/100 Dollar ($5,000.00) annually. g. MIC shall lease and operate the business contemplated in this Agreement at the Property for a minimum of 10 years after the Effective Date in order for the Grant to be forgiven in full or a portion of the grant will be refunded to the City as follows. i. If MIC vacates the Property or ceases to operate its business at the Property for any reason prior to the end of the 10th year (120 months), MIC will refund a prorated amount of the Grant. MIC shall provide the City thirty (30) days’ notice prior to vacating the Property or intention to cease its operations at the Property. ii. For example, if MIC ceases to operate its business at the Property after year four (4) of the Agreement, then MIC would refund to the City $99,000 (10 – 4 = 6/10 x $165.000). The amount shall be prorated on the 365 day calendar year, depending on the date which MIC ceases to operate its business at the Property. III. MIC’s RESPONSIBILITIES a. MIC shall provide a list of all construction activities to the City prior to commencement of work to verify that the Project Costs are TIF Eligible Activities and City staff will conduct a separate evaluation of the Project Costs. Of those expenses submitted for review, it will be determined which are eligible expenses for payment by the City and are TIF-Eligible Activities. Notwithstanding the City staff’s review of the TIF Eligible Expenses, MIC is ultimately responsible for ensuring that all expenses budgeted for payment under the Grant are reimbursable under the TIF Act. b. MIC shall comply with all terms and conditions of this Agreement and all applicable federal, State, and local laws and regulations. c. MIC shall obtain and submit all required certificates of insurance, as set forth herein, to the Director within a period of seven (7) days following the execution of this Agreement. d. MIC shall be responsible for hiring licensed contractors to complete the Project. The Director may require submission of proof of the applicable State License issued to the selected contractor. MIC shall be responsible for contacting the Director to obtain all City approvals and/or permits required for construction and completion of the Project. e. MIC shall be fully responsible for managing, monitoring, and scheduling the construction of the Project, for ensuring compliance with the payment of 398 of 419 ~5~ prevailing wages, if applicable, and for ensuring that all improvements are completed properly and in conformance with the Project. f. MIC shall make a good faith effort to use Evanston-based businesses as frequently as is financially feasible when purchasing supplies and/or hiring subcontractors and administrative services providers for the Project. MIC shall obtain three (3) estimates for the scope of work for the Project and one (1) estimate must be obtained from an Evanston-based contractor. g. Upon completion of the Project to the point where a certificate of occupancy is issued, MIC shall notify the Director and request inspection of the Project by the Director. h. After completion of the Project to the point where a certificate of occupancy is issued, MIC shall submit to the Director a report that includes the following: i. Letter indicating the first phase of the Project, which includes the black box theater, is completed and the Cost Expenditures for the Project; ii. All contractor invoices detailing the specific tasks completed in accordance with approved Project; iii. Unconditional lien releases from contractors; and iv. Any additional documents reasonably requested by the Director. i. MIC shall maintain the Property and perform the construction activities for the Project in compliance with all applicable provisions of the Evanston City Code of 2012, as amended. j. MIC shall not be more than ninety (90) days in arrears with regards to any City utility and/or service bills. IV. THE CITY’S RESPONSIBILITIES a. City shall disburse up to One Hundred Sixty-Five Thousand Dollars ($165,000.00) for the Grant from the City’s Washington National TIF Fund for the Project. b. Within a reasonable time after MIC notifies City of the completion of the Project, the Director shall inspect the improvements to ensure they were completed in accordance with approved Project and its guidelines. c. The Director shall review MIC contractors’ and vendors’ sworn statements and accompanying documents, and, if said documents meet all terms, conditions, and obligations under this Agreement and the TIF Guidelines for Eligible Project 399 of 419 ~6~ Costs, the Director shall, in the ordinary course of business, submit reimbursement to MIC up to the amount of the Grant. V. TIME OF PERFORMANCE MIC shall complete the Project no later than December 31, 2013. Failure to complete the Project by December 31, 2013 will constitute an event of default by MIC. Reasonable requests for additional time and extensions in Project completion will be granted, but only if submitted in writing prior to the expiration of the Agreement and with only minor “punch list” items to be completed. In no circumstances, shall any extensions of time be granted beyond June 30, 2014. VI. INSURANCE a. During the entire period in which work on the Project is performed, MIC shall obtain and maintain in full force and effect during said period the following insurance policies: (i) Comprehensive General Liability Insurance in a general aggregate amount of not less than $1,000,000, $1,000,000 Products and Completed Operations Aggregate, and $1,000,000 for each occurrence. b. All insurance policies shall name the City of Evanston, and their respective elected officials, officers, employees, agents, and representatives as additional insureds. c. All deductibles on any policy shall be the responsibility of the primary holder of such policy and shall not be the responsibility of the City. d. MIC shall provide evidence of required insurance to the Director within seven (7) days after execution of this Agreement. VII. OBLIGATION TO REFRAIN FROM DISCRIMINATION a. MIC covenants and agrees for itself, its successors and its assigns to the Project, or any part thereof, that it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, or age or physical or mental disabilities that do not impair ability to work, and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization within reason. b. MIC agrees that if it hires additional employees in order to perform this contract, or any portion hereof, it will determine the availability of minorities and women in the area(s) from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized while at the same time hiring the most qualified applicants. 400 of 419 ~7~ c. MIC agrees that in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, or disability. VIII. NO AGENCY CREATED MIC and any contractor, supplier, vendor or any third party hired by MIC to complete the Project are not agents of the City. Any provisions of this Agreement that may appear to give the City any right to direct MIC concerning the details of the obligations under this Agreement, or to exercise any control over such obligations, shall mean only that MIC shall follow the direction of the City concerning the end results of the obligations. IX. OWNERSHIP OF DOCUMENTS All documents prepared and submitted to the City pursuant to this Agreement (including any duplicate copies) shall be the property of the City. The City’s ownership of these documents includes use of, reproduction or reuse of and all incidental rights thereto. However, the City agrees not to disclose the blueprints or design elements that MIC uses for the Project with any competitor or representative of a competitor of MIC through a Freedom of Information Act (5 ILCS 140/1 et seq.) request. X. INDEMNIFICATION AND HOLD HARMLESS To the maximum extent permitted by law, MIC agrees to and shall defend, indemnify and hold harmless the City, and its respective officers, officials, employees, contractors and agents from and against all claims, liability, loss, damage, costs or expenses (including expert witness fees, reasonable attorneys’ fees, and court costs) arising from or as a result of the death of any person or any accident, injury, loss or damage whatsoever caused to any person or property resulting or arising from or in any way connected with the following, provided MIC shall not be responsible for (and such indemnity shall not apply to) any negligence or willful misconduct of the City, or its respective officers, officials, active employees, contractors or agents: a. The development, construction, marketing, use or operation of the Property by MIC, its officers, contractors, subcontractors, agents, employees or other persons acting on MIC’s behalf (“Indemnifying Parties”); b. The displacement or relocation of any person from the Property as the result of the development of the Project on the Property by the Indemnifying Parties; provided, however, that the City and not MIC shall be solely responsible for terminating any lease and/or the eviction of any individual or business currently inhabiting the Property. 401 of 419 ~8~ c. Any plans or designs for the Project prepared by or on behalf of MIC including, without limitation, any errors or omissions with respect to said documents; d. Any loss or damage to the City resulting from any inaccuracy in or breach of any representation or warranty of MIC, or resulting from any breach or default by MIC, under this Agreement; and e. Any and all actions, claims, damages, injuries, challenges and/or costs or liabilities arising from the approval of any and all entitlements or permits for the improvements by the City, and their respective officers, officials, employees, contractors or agents. The foregoing indemnity shall continue to remain in effect after the Completion Date or after the earlier termination of this Agreement, as the case may be. XI. DUTY TO DEFEND MIC further agrees that the hold harmless agreement in Article X, and the duty to defend the City, and their respective officers, officials, employees, contractors and agents, require MIC to pay any costs that the City may incur which are associated with enforcing the hold harmless provisions, and defending any claims arising from obligations or services under this Agreement except for any willful misconduct of the City, or its respective officers, officials, representatives, active employees, contractors or agents. XII. COMPLIANCE WITH LAW MIC agrees to comply with all the requirements now or hereafter in force, of all municipal, county, state and federal authorities, pertaining to the development and use of the Property and construction of the Project, as well as operations conducted on the Property. The Director will not issue any Grant funds to the MIC if there is in violation of any law, ordinance, code, regulation, or permit. The City agrees to cooperate and assist MIC in such compliance if the assistance of the City is required. XIII. TERMINATION If MIC shall fail to cure any Event of Default upon notice and within the time for cure provided for herein, the City may, by written notice to the MIC, terminate this Agreement. Such termination shall trigger the refund of any unamortized balance of the grant as defined in Section II (g). MIC may not terminate this Agreement without the express written consent of the City. XIV. NOTICES All notices permitted or required hereunder must be in writing and shall be effected by (i) personal delivery, (ii) first class mail, registered or certified, postage fully prepaid, or 402 of 419 ~9~ (iii) reputable same-day or overnight delivery service that provides a receipt showing date and time of delivery, addressed to the following parties, or to such other address as any party may, from time to time, designate in writing in the manner as provided herein: To City: City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Attn: City Manager With a copy to: City of Evanston 2100 Ridge Avenue, Room 4400 Evanston, IL 60201 Attn: Corporation Counsel With a copy to: City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Attn: Director of Community & Economic Development To MIC: Music Institute of Chicago 517 Green Bay Road Wilmette, IL 60091 Attn: Mark George, President and CEO After September 1, 2013 1702 Sherman Avenue Evanston, IL 60201 Attn: Mark George, President and CEO Any written notice, demand or communication shall be deemed received immediately if personally delivered or delivered by delivery service to the addresses above, and shall be deemed received on the third day from the date it is postmarked if delivered by registered or certified mail. XV. DEFAULT; REMEDIES; DISPUTE RESOLUTION a. Notice of Default. In the event of failure by either party hereto substantially to perform any material term or provision of this Agreement, the non-defaulting party shall have those rights and remedies provided herein, provided that such non-defaulting party has first provided to the defaulting party a written notice of default in the manner required herein identifying with specificity the nature of the alleged default and the manner in which said default may be satisfactorily be cured. b. Cure of Default 403 of 419 ~10~ Upon the receipt of the notice of default, the alleged defaulting party shall promptly commence to cure, correct, or remedy such default within 90 days and shall continuously and diligently prosecute such cure, correction or remedy to completion. c. City Remedies; Refund of Grant. In the event of a material default by MIC of the terms of this Agreement that has not been cured within the time frame set forth in Paragraph b above, the City, at its option, may terminate this Agreement or may institute legal action in law or in equity to cure, correct, or remedy such default, enjoin any threatened or attempted violation, or enforce the terms of this Agreement. In the event of a default by MIC that occurs after the City has disbursed any Grant funds, the total of such disbursement(s), shall be refunded to the City as provided I Section II g above. All payments shall be first credited to accrued interest, next to costs, charges, and fees which may be owing from time to time, and then to principal the unamortized balance of the grant. All payment shall be made in lawful money of the United States. Payments shall be made to City at the address set forth in Article XIV herein or at such other address as City may direct pursuant to notice delivered to MIC in accordance with Article XIV. d. MIC’s Exclusive Remedies. The parties acknowledge that the City would not have entered into this Agreement if it were to be liable in damages under, or with respect to, this Agreement or any of the matters referred to herein, including the Project, except as provided in this Article. Accordingly, MIC shall not be entitled to damages or monetary relief for any breach of this Agreement by the City or arising out of or connected with any dispute, controversy, or issue between MIC and the City regarding this Agreement or any of the matters referred to herein, the parties agreeing that declaratory and injunctive relief, mandamus, and specific performance shall be MIC’s sole and exclusive judicial remedies except for any willful misconduct of the City, or its respective officers, officials, representatives, active employees, contractors or agents. XV. APPLICABLE LAW The laws of the State of Illinois without regard to principles of conflicts of law shall govern the interpretation and enforcement of this Agreement. XVI. CONFLICT OF INTEREST 404 of 419 ~11~ a. No member, official, or employee of the City shall have any personal interest, direct or indirect, in this Agreement, nor shall any such member, official, or employee participate in any decision relating to the Agreement which affects his/her personal interests or the interests of any corporation, partnership, or association in which he/she is, directly or indirectly, interested. b. MIC warrants that it has not paid or given, and will not pay or give, any third person any money or other consideration for obtaining this Agreement. XVII. NON-LIABILITY OF CITY OFFICIALS AND EMPLOYEES No member, official, agent, legal counsel or employee of the City shall be personally liable to the MIC, or any successor in interest in the event of any default or breach by the City or for any amount which may become due to MIC or successor or on any obligation under the terms of this Agreement unless such person shall have acted outside the scope of his or her employment responsibilities. XVIII. BINDING EFFECT This Agreement, and the terms, provisions, promises, covenants and conditions hereof, shall be binding upon and shall inure to the benefit of the parties hereto and their respective heirs, legal representatives, successors and assigns. XIX. AUTHORITY TO SIGN MIC hereby represents that the persons executing this Agreement on behalf of MIC have full authority to do so and to bind MIC to perform pursuant to the terms and conditions of this Agreement. XX. COUNTERPARTS This Agreement may be executed by each party on a separate signature page, and when the executed signature pages are combined, shall constitute one single instrument. XXI. ENTIRE AGREEMENT, WAIVERS AND AMENDMENTS a. This Agreement and the Exhibits and references incorporated into this Agreement express all understandings of the parties concerning the matters covered in this Agreement. This Agreement integrates all of the terms and conditions mentioned herein or incidental hereto, and supersedes all negotiations or previous agreements between the parties with respect to all or any part of the subject matter hereof. b. All waivers of the provisions of this Agreement must be in writing and signed by the appropriate authorities of the City or the MIC, and all amendments hereto 405 of 419 ~12~ must be in writing and signed by the appropriate authorities of the City and the MIC. XXII. NON-ASSIGNMENT MIC shall not assign the obligations under this Agreement, nor any monies due or to become due, without the City’s prior written approval, and MIC proposed assignee’s execution of an assignment and assumption agreement in a form approved by the City. Any assignment in violation of this paragraph is grounds for breach of this Agreement, at the sole discretion of the City Manager. In no event shall any putative assignment create a contractual relationship between the City and any putative assignee. XXIII. NO WAIVER No failure of either the City or MIC to insist upon the strict performance by the other of any covenant, term or condition of this Agreement, nor any failure to exercise any right or remedy consequent upon a breach of any covenant, term, or condition of this Agreement, shall constitute a waiver of any such breach or of such covenant, term or condition. No waiver of any breach shall affect or alter this Agreement, and each and every covenant, condition, and term hereof shall continue in full force and effect. [SIGNATURES ON FOLLOWING PAGE] 406 of 419 ~13~ IN WITNESS WHEREOF, the Parties have signed this Agreement as of the date first written above. THE CITY OF EVANSTON, an Illinois home rule municipal corporation By: _________________________________ Its: City Manager, Wally Bobkiewicz MUSIC INSTITUTE OF CHICAGO an Illinois not-for-profit corporation By: _________________________________ Its: President Print Name: ___________________________ 407 of 419 ~14~ STATE OF ILLINOIS ) ) SS. COUNTY OF COOK ) The Undersigned, a Notary Public in and for said County in the State aforesaid, do hereby certify that Wally Bobkiewicz, City Manager of the City of Evanston, personally known to me to be the same person whose name is subscribed to the foregoing instrument as such officer, appeared before me this day in person and acknowledged that he signed and delivered such instrument as his own free and voluntary act, and as the free and voluntary act of the City of Evanston, all for the uses and purposes set forth therein. Given under my hand and notarial seal on ____________, 2013. Notary Public My Commission Expires: STATE OF ILLINOIS ) ) SS. COUNTY OF COOK ) The Undersigned, a Notary Public in and for said County in the State aforesaid, do hereby certify that ______________, _____________ of the Music Institute of Chicago, personally known to me to be the same person whose name is subscribed to the foregoing instrument as such officer, appeared before me this day in person and acknowledged that he/she signed and delivered such instrument as his/her own free and voluntary act, and as the free and voluntary act of the City of Evanston, all for the uses and purposes set forth therein. Given under my hand and notarial seal on ____________, 2013. Notary Public My Commission Expires: 408 of 419 ~15~ EXHIBIT A LEGAL DESCRIPTION OF PROPERTY PARCEL 1: LOTS 7, 8, 9, 10, 11, 12 AND 13 IN THE RESUBDIVISION OF BLOCK 17 IN EVANSTON, A SUBDIVISION IN THE NORTHWEST ¼ OF SECTION 18 TOWNSHIP 41 NORTH RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, EXCEPTING THEREFROM THAT PORTION OF LOTS 7 TO 11 AFORESAID, TAKEN AS ONE TRACT, IN THE RESUBDIVISION OF BLOCK 17 IN EVANSTON, DESCRIBED AS FOLLOWS TO WIT: BEGINNING AT THE NORTHEAST CORNER OF SAID LOT 7: THENCE RUNNING SOUTH ALONG THE EAST LINE OF SAID LOT 7, A DISTANCE OF 80.00 FEET; THENCE RUNNING WEST ALONG A LINE PARALLEL WITH THE NORTH LINE OF SAID LOT 7, A DISTANCE OF 35.00 FEET; THENCE RUNNING SOUTH ALONG A LINE PARALLEL WITH EAST LINE OF SAID LOT 7, A DISTANCE Common Address: 1702 Sherman Avenue, Suite _____, Evanston, Illinois PIN: 11-18-126-020-0000 409 of 419 ~16~ EXHIBIT B SITE PLAN 410 of 419 8 411 of 419 May 7, 2013 Honorable Mayor Elizabeth Tisdahl & City Council Members City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Dear Mayor Tisdahl and Council Members, I am pleased to present you with materials pertaining to our request for a Refundable TIF Grant in the amount of $165,000. The grant will support the relocation of the Music Institute of Chicago headquarters to downtown Evanston. The Music Institute, in close collaboration with the City of Evanston’s Office of Economic Development, and with the approval of the Economic Development Committee, has developed a specific proposal for support to be considered by City Council this month. Our relocation will bring a large number of employees, families of students and clients, audience members and other visitors to downtown Evanston, delivering a significantly positive economic impact. The mission of the Music Institute of Chicago – to help every person build a foundation for a lifelong engagement with music – resonates well with the ethos of a progressive city like Evanston, especially in light of the recent arts planning processes. As noted in the aforementioned proposal, the Music Institute of Chicago will build out the lower level of 1702 Sherman Avenue with office space, creative arts therapy treatment rooms, rehearsal space and a small black box theater. In addition to the demonstrable positive economic impact, the Music Institute agrees to provide concert tickets and/or scholarships and discounted classes of an annual value of not less than $5,000 for Evanston students and families from school districts 65 and 202. I look forward to engaging with you on this issue. Thank you very much for your kind consideration. Sincerely, Mark George President and CEO 412 of 419 2 I am pleased to present you with materials regarding the relocation of the Music Institute of Chicago headquarters to downtown Evanston. Documents submitted in advance of the February meeting of the Economic Development Committee outlined the history and mission of the Music Institute and its alignment with the goals of the City of Evanston. The following information and statistics are specifically offered to reinforce the case for the economic, cultural and educational impact of the project. In the lower level of the Evanston Galleria, located at 1702 Sherman Avenue, the Music Institute of Chicago saw an opportunity to utilize a vacant and under-appreciated space for our unique functions and activities. Our relocation will bring a large number of employees, students, families of students and clients, audience members and other visitors to downtown Evanston, delivering a significantly positive economic impact. The lower level space at 1702 Sherman Avenue presently generates little or no economic benefit to the City of Evanston. ECONOMIC IMPACT Arts organizations contribute to the economy in a big way. A 2012 report from Americans for the Arts entitled Arts and Economic Prosperity IV, provided the following national statistics for calendar year 2010.  Arts organizations issued $135.20 billion in direct expenditures.  Federal, state and local governments received more than $22 billion dollars in revenue as a result of activities by arts organizations.  Local governments received $6.07 billion in revenue as a result of activities by arts organizations.  129,893 Illinois citizens were employed by arts organizations.  A typical arts patron spent $24.60 per event attended (parking, dinner, shopping, lodging, childcare, transportation, etc.). The Music Institute of Chicago is a significant part of the aforementioned statistics and eager to generate even more economic activity in Evanston. The following is an outline of the projected economic impact of the 1702 Sherman Avenue project.  MIC has committed to a 10-year lease at 1702 Sherman.  MIC will purchase 25 parking spaces in a municipal garage at an expense of $150,000 over 10 years.  The facility will attract, on average, up to 500 regular visitors (students, parents, ITA clients, MIC patrons, etc.) per week. If local visitors spend $10 per visit (parking, food, shopping), they will generate $250,000 of economic activity each year.  The black box theater will attract 2,000–6,000 audience members each year, the number growing over time. If each audience member spends the national average of $17.42 per visit, they will generate $34,840 to $104,520 of economic activity per year. 413 of 419 3 EXAMPLE: The Music Institute of Chicago produced the Billy Strayhorn Jazz Festival at Nichols Concert Hall in 2012. The three-day event attracted 1,500 audience members, both local and non-local, who spent an average of $24.60 to generate $36,900 of economic activity. In addition, at least 20 out-of-town guests stayed for three nights in Evanston hotels. The new facility also has the potential to attract regional and national arts conferences and training seminars, bringing hundreds of cultural tourists to Evanston. EXAMPLE: Shortly after it signed its lease at 1702 Sherman Avenue, the Music Institute of Chicago was contacted by the early childhood music company Musikgarten, to see if they could conduct their national training seminar in Evanston. We were able to say yes because of the expectation of our new space being ready. Therefore, at least 60 trainers and trainees will be in Evanston for one week this summer, generating $16,783 in economic activity. Add to this number the cost of hotel rooms and the impact is very formidable, even for a single event. Dollars spent on human resources typically stay within a community longer, thereby having a greater local economic impact. The 1702 Sherman project will relocate or save 28 full-time equivalent (FTE) employment positions. An additional 20 FTE’s already exist at Nichols Concert Hall. Many employees live, work and play in Evanston. The effect of bringing arts employees to a community extends beyond the arts. Local employees, of course, spend a large portion of their income locally, directly supporting builders, plumbers, accountants, printers and many other occupations. Even lunchtime spending is significant. A conservative projection is that 17 MIC employees will eat lunch in Evanston three times a week for 50 weeks at an average cost of $10 per meal. This alone would generate at least $25,500 in economic activity. The property at 1702 Sherman Avenue has been leased to MIC for a period of 10 years. Following a planned extensive build-out, the 10,400 square foot facility will feature (a floor plan is attached at the end of this document):  A black box theater with flexible seating for 150  Theatrical lighting  Two large rehearsal rooms  Storage area for theatrical props and scenery  Four dedicated Institute for Therapy Through the Arts (ITA) treatment rooms  Multi-media presentation capability  Videoconferencing capability for distance education and creative arts therapy  Office space for 34 employees  Acoustic isolation for rehearsal and treatment rooms  Steinway grand piano 414 of 419 4 The construction of a new space creates its own unique economic impact. Improvements to the space at 1702 Sherman Avenue are projected to cost more than $800,000 over three years. A cost projection is attached at the end of this document. Much of this amount will be spent locally, building on the more than $10 million investment the Music Institute of Chicago has already made in Evanston. Funds for the project will be derived from the following sources. Landlord contribution $110,000 City of Evanston TIF Grant (proposed) $165,000 Music Institute of Chicago (internal sources, philanthropy, loans) $545,000 Finally, the Music Institute of Chicago is an excellent business citizen. We are employers, producers, consumers, members of the chamber of commerce and partners in the marketing and promotion of the City of Evanston. Summary of Economic Impact  10 year lease at 1702 Sherman Avenue  800,000 construction project  $150,000 parking investment over 10 years  28 full-time equivalent employment positions will generate at least $25,500 in annual retail sales  Visitors (students, clients, families, etc.) will generate more than $250,000 in retail sales  Black Box Theater audiences will generate between $38,840 and $104,520 in annual economic activity  The venue will attract out-of-town visitors for conferences and training seminars generating at least $16,783 in annual retail and lodging sales In total the 1702 Sherman Project will generate at least $393,000 of annual economic activity along with its commensurate tax revenues. 415 of 419 5 CULTURAL IMPACT There is additional value created in areas other than the economic numbers already mentioned. The Music Institute of Chicago brings a dynamic and culturally sophisticated presence to downtown Evanston. The mission of the Music Institute of Chicago – to help every person build a foundation for a lifelong engagement with music – resonates well with the ethos of a progressive city like Evanston, especially in light of the recent arts planning processes. The project at 1702 Sherman Avenue will complement the already vibrant Nichols Concert Hall and its 15,000 annual visitors. Improvements to the space will include four treatment rooms for the Institute for Therapy through the Arts (ITA), two large rehearsal rooms, and a 150-seat black box theater. Thousands of additional visitors will be drawn to the downtown area for concerts, theater productions and other arts-related activities. Local artists, arts organizations and other citizens will have rental access to the new black box theater and adjacent rehearsal studios at 1702 Sherman Avenue. The combination of the 1702 Sherman Avenue space and Nichols Concert Hall will attract rental interest from a range of national arts and education entities for conferences, seminars and performances. Perhaps most importantly, the Music Institute of Chicago will serve as an anchor and a catalyst for the Evanston arts community and its dreams to create an Evanston arts district. Moreover, music teaching at 1702 Sherman Avenue through private instruction, classes and music ensemble participation will attract young families to the downtown area. Performances by MIC students in areas such as musical theater, world music, chamber music and solo recitals will add artistic vitality to the downtown area. Music students, ITA clients and their families as well as music and arts patrons will regularly visit the downtown area, reinforcing the emerging reality that Evanston is a destination for both the performing arts and innovative healthcare. EDUCATIONAL IMPACT The Music Institute of Chicago is dedicated to the notion that all children (and their families) should have access to quality music education. That is why the Music Institute leverages its resources into programs for the Evanston public schools, Youth Organizations Umbrella, Inc. and the McGaw YMCA. As part of its ongoing commitment to the City of Evanston, the Music Institute would be pleased to provide reduced-cost group music classes for Evanston families in need. The institution would also offer 500 free tickets to its renowned annual Faculty and Guest Artist Series, whose current season includes two Grammy award winning music ensembles, to Evanston public school students and their families. The combined value of these efforts would exceed $5,000, an amount that easily exceeds revenue that would have been generated as the result of an amusement tax. 416 of 419 6 The Music Institute of Chicago would also continue and extend its tradition of offering its facilities at no charge for important civic events and at a lower rental rate for not-for-profit organizations. In the past six months, Nichols Concert Hall has been utilized at no charge by organizations such as the Evanston Chamber of Commerce, Evanston 150 and the EvanstArts working group. In conclusion, the Music Institute of Chicago looks forward to becoming an even greater economic asset for the City of Evanston as we build partnerships with Evanston organizations and provide cultural and educational benefits for the Evanston community. We thank the Economic Development Committee for their kind consideration and feel assured that a favorable response to our request for a TIF grant will bring great benefits to the citizens of Evanston. PROJECT PARTICIPANTS Architect Behles+Behles 820 Church Street Evanston, IL 60201 Mechanical Engineering Consultant Ramm Associates, Inc. 9 East First Street, Suite 2 Hinsdale, IL 60521 General Contractor - Bidders Benvenuti & Stein, 2001 Greenleaf Evanston, IL 60202 Geno Benvenuti, Owner Thunderbird Construction 960 W. Westleigh Road Lake Forest, IL 60045 Robert Schultz, President Bulley and Andrews, Chicago 1755 W. Armitage Ave. Chicago, Illinois 60622 Allan Bulley, Chairman and CEO Theatrical Lighting Bidder Chicago Spotlight 1658 West Carroll Avenue Chicago, IL 60612 417 of 419 7 Music Institute of Chicago 1702 Sherman Project (3-year cost projection) Source Cost RENOVATION General Contractor (complete renovation, including sound attenuation, electrical & plumbing upgrades, etc. estimated $ 350,000.00 Architectural services contract $ 40,000.00 Mechanical engineer contract $ 5,000.00 RELOCATION Telephone service relocation (Mitel) quote $ 5,000.00 IT relocation (3 Points) quote $ 10,283.00 Moving services (furniture, records, etc.) quote $ 8,704.00 PERFORMING ARTS EQUIPMENT Grand piano est $ 25,000.00 Theater light system and installation quote $ 109,955.00 Audio System (public address, audio playback) est $ 9,000.00 Digital projector (Sony, 5200 Lumens) quote $ 4,799.00 Projector screen (Da-lite 34676V) quote $ 985.00 Audience Risers quote $ 11,360.00 Mirrors and Curtains est $ 6,750.00 Flooring - portable dance floor est $ 12,000.00 Music instrument storage (Wenger) est $ 3,500.00 Distance learning/video conferencing system (Polycom (HDX 6000-720) quote $ 5,999.00 Cartiod microphone pair and accessories est $ 2,500.00 PERSONNEL MIC staff planning time est $ 10,000.00 Part time rental agent yr 1 calculation $ 22,526.40 Part time rental agent yr 2 calculation $ 22,526.40 Part time rental agent yr 3 calculation $ 45,052.80 Marketing & promotion yr 1 (20% MIC marketing budget) est $ 48,000.00 Marketing & promotion yr 2 (10% MIC marketing budget est $ 24,000.00 Marketing & promotion yr 3 (5% MIC marketing budget) est $ 12,000.00 Facility Manager 20% of time for 6 months + FICA and UC calculation $ 4,223.70 FACILITY Signage (exterior marquee, window) est $ 4,000.00 Security system (cameras, monitor, remote access) est $ 12,000.00 Assorted furnishings est $ 10,000.00 TOTAL COST OF PROJECT $ 825,164.30 418 of 419 8 419 of 419