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HomeMy WebLinkAbout04.01.13 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, April 1, 2013 Administration & Public Works (A&PW) Committee meets at 5:45 p.m. Planning & Development (P&D) Committee meets at 7:15 pm City Council meeting convenes immediately after the conclusion of the P&D Committee meeting ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Rainey (II) Mayor Public Announcements and Proclamations National Public Health Week, April 1-7, 2013 April is Child Abuse Prevention Month National Library Week – April 14-20, 2013 (III) City Manager Public Announcements (IV) Communications: City Clerk (V) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (VI) Consent Agenda: Alderman Rainey (VII) Report of the Standing Committees Administration & Public Works - Alderman Grover Planning & Development - Alderman Fiske 1 of 459 City Council Agenda April 1, 2013 Page 2 of 7 3/28/2013 2:15 PM Human Services - Alderman Braithwaite (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of March 11, 2013 (M2) Approval of Minutes of the Regular City Council Meeting of March 18, 2013 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 3/10/13 $2,833,254.44 (A2) City of Evanston Bills FY2013 4/2/13 $2,113,996.69 Credit Card Activity – Period End February 28, 2013 $ 85,415.04 (A3.1) Approval of Purchase of Boat for Aquatic Camp Program Staff recommends the sole source purchase of a 17’ utility Boston Whaler boat and trailer, commercial grade, for the Parks, Recreation & Community Services Department at a cost of $31,340, delivered from Boston Whaler Commercial & Government Products (420 Megan Ave., Edgewater, FL). Funding is provided by the Fleet Services Capital Account 7780.65550. For Action (A3.2) Approval of Contract with O’Hara Construction, Inc. for Fire Station #4 Interior Renovation Project (Bid 13-07) Staff recommends that City Council authorize the City Manager to execute a contract for the Fire Station #4 Interior Renovation Project with O’Hara Construction, Inc. (636 Ridge Avenue, Evanston, IL) in the amount of $83,470. Funding is provided by the FY 2013 Capital Improvement Program (CIP) Account 415826 with a budget allocation of $60,000. The balance will be provided by Capital Improvement Fund reserves. For Action 2 of 459 City Council Agenda April 1, 2013 Page 3 of 7 3/28/2013 2:15 PM (A3.3) Approval of Contract Award to Denler Inc. for 2013 Crack Sealing Program Staff recommends that City Council authorize the City Manager to execute a contract with the lowest responsive and responsible bidder, Denler Inc. (19148 S 104th Ave. Mokena, IL) in the amount of $55,000 to perform crack sealing under the Municipal Partnership Initiative. Funding is provided by the General Fund Street Maintenance Account 2670.62509 in the amount of $50,000 and $5,000 from Water Fund Account 7130.65702. For Action (A3.4) Approval of Contract with Citywide Elevator Inspection Services, Inc. for City of Evanston-Elevator Inspection program (RFP 13-11) Staff recommends that City Council authorize the City Manager to execute a contract for elevator inspection and plan review services to Citywide Elevator Inspection Services, (7144 N. Harlem Ave. Suite 303, Chicago, IL), for an annual budget amount not to exceed $68,425. The contract term shall be three years from the commencement date. After the initial term, there shall be two (2) options to renew for one (1) additional year. Funding is provided by the Elevator Contract Costs Account 2126.62425 with a FY2013 budget of $68,425. For Action (A3.5) Approval of Chlorine Feed System Engineering Services Agreement with Greeley and Hansen LLC (RFQ 13-06) Staff recommends City Council authorize the City Manager to execute an agreement for chlorine feed system engineering services with Greeley and Hansen LLC (100 S. Wacker Drive, Suite 1400, Chicago, IL) in the not-to-exceed amount of $69,500. Funding is provided by the Water Fund, Capital Improvement Account 733122 which has a FY 2013 budget allocation of $250,000. For Action (A3.6) Approval of 2013 CIPP Sewer Rehabilitation Contract A with SAK Construction, LLC (Bid No. 13-09) Staff recommends that City Council authorize the City Manager to execute a contract for the 2013 Cured-In-Place Pipe Lining Contract A with SAK Construction, LLC (864 Hoff Road, O’Fallon, MO) in the amount of $293,723. Funding is provided by the Sewer Fund Account 7420.62461 which has an allocation of $500,000 for this work. For Action (A3.7) Approval of 2013 CIPP Spot Line Sewer Rehabilitation Contract with CTR Systems, Inc. (Bid No. 13-10) Staff recommends that City Council authorize the City Manager to execute a contract for the 2013 CIPP Spot Line Sewer Rehabilitation to CTR Systems, Inc. (7400 Waukegan Road, Niles, IL) in the amount of $44,402. Funding is provided by the Sewer Fund Account 7400.62461 which has a budget of $215,000 for sewer maintenance and repair. For Action 3 of 459 City Council Agenda April 1, 2013 Page 4 of 7 3/28/2013 2:15 PM (A3.8) Approval of Amendment 4 to the Agreement with Twin Eagle Resources Management, LLC for the Purchase of Natural Gas for City Owned Buildings Staff recommends that the City Council authorize the City Manager to negotiate and execute Amendment 4 to the Agreement with Twin Eagle Resource Management, LLC (5120 Woodway, Suite 10010, Houston, TX) for the purchase of natural gas for 16 City owned buildings when the strike price is below $4.80 per MMBTU. The term is September 1, 2014 through August 31, 2015. For Action (A4) Approval of 2013 Community Choice Electricity Aggregation Supplier Agreement (RFP 13-08) Staff recommends that City Council authorize the City Manager to execute a Master Agreement to Provide Services to an Aggregated Group with the pre- qualified Alternate Retail Electric Supplier (ARES) that provides the most favorable price per kilowatt hour ($ / kWh) for the length of term and renewable energy mix that the City Council determines to be the most advantageous. At the City Council meeting on April 1, 2013, staff will present a recommendation to the City Council for the prequalified ARES that submits the most favorable pricing. For Action (A5) Resolution 15-R-13: Easement Agreement with Commonwealth Edison Company (ComEd) for Electrical Facilities at the Municipal Service Center Staff requests consideration of Resolution 15-R-13, authorizing the City Manager to negotiate and execute an Easement Agreement with ComEd for electrical facilities at the Municipal Service Center. The total easement fee will be $529 per year for the duration of easement. For Action (A6) Resolution 19-R-13: Renewal of Residential Lease for 631 Howard Street Staff recommends that City Council approve Resolution 19-R-13 authorizing the City Manager to execute a residential lease with Anne Carlson and Cody Modeer for an apartment located at 631 (Unit 2) Howard Street. For Action (A7) Ordinance 39-O-13, Decreasing the Number of Class D Liquor Licenses, Old Neighborhood Grill Staff recommends adoption of Ordinance 39-O-13, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), by decreasing the number of Class D liquor licenses from twenty-two (22) to twenty-one (21). In November 2012, Old Neighborhood Grill, 2902 Central Street, surrendered its Class D liquor license. For Introduction 4 of 459 City Council Agenda April 1, 2013 Page 5 of 7 3/28/2013 2:15 PM (A8) Ordinance 40-O-13, Permitting Issuance of a Class D Liquor License to Table Nine, LLC, d/b/a Company Staff recommends City Council adoption of Ordinance 40-O-13, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), to increase the number of authorized Class D liquor licenses to twenty-two (22), and permit issuance of a Class D license to Table Nine, LLC d/b/a Company, 1307 Chicago Ave. For Introduction (A9) Ordinance 34-O-13, Amending the City Code Relating to Parking on the East Side of McDaniel Avenue The Transportation/Parking Committee and staff recommend that City Council consider Ordinance 34-O-13 amending Title 10, Motor Vehicles and Traffic, Residents Parking Only Districts, adding District 16, the east side of McDaniel (1315 – 1341) from Dempster Street to Greenwood Street to 24 hour daily, seven days a week. This ordinance was introduced at the March 11, 2013 City Council meeting. For Action PLANNING AND DEVELOPMENT (P1) Ordinance 41-O-13 Granting a Special Use for a Type 2 Restaurant at 1629 Orrington Avenue (Naf Naf Grill) The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 41-O-13 granting a special use permit for the operation of a Type 2 Restaurant Naf Naf Grill at 1629 Orrington Avenue. For Introduction (P2) Ordinance 4-O-13 Amending the Zoning Ordinance to Allow the Expansion of Legal Nonconforming 1- 4 Family Residential Uses by Major Variation Following a recommendation of the Planning and Development Committee, City staff recommends the adoption of proposed Ordinance 4-O-13 to amend the Zoning Ordinance to allow properties with one to four-family legal nonconforming residential uses to apply for zoning relief through the Major Variation process to increase the structures’ bulk. For Introduction 5 of 459 City Council Agenda April 1, 2013 Page 6 of 7 3/28/2013 2:15 PM (P3 and P4) Staff requests consideration of Ordinances 35-O-13 and 1-O-13 which provide, respectively, for the licensing or prohibition of vacation rentals. At the March 2, 2013 meeting, the Committee heard extensive testimony on banning or licensing of vacation units. Staff has attempted to insert the proposed exemptions into both Ordinances that were most practical to consider and enforce. (P3) Ordinance 35-O-13, Enacting a New Title 5, Chapter 9 of the City Code to Require the Licensing of Vacation Rentals Ordinance 35-O-13 enacts a new Title 5, Chapter 9 of the City Code to require the licensing of vacation rentals. For Introduction (P4) Ordinance 1-O-13, Enacting a New Title 5, Chapter 9 of the City Code to Prohibit Vacation Rentals Ordinance 1-O-13 enacts a new Title 5, Chapter 9 of the City Code which bans vacation rentals. For Introduction APPOINTMENTS (APP1)For Appointment to: Arts Council Stephen Guenther Board of Ethics Scott Turner Civil Service Commission Carolyn Bell Environment Board Samuel Headd Environment Board Todd Schwier Human Relations Commission Isidro Lucas Human Relations Commission Kyle Lauterhahn M/W/EBE Development Committee Matt Fitterer Mental Health Board Sandra Johnson Parks and Recreation Board Jonathan Levy Public Art Committee David Geary TIF Advisory Committee Malik Turley TIF Advisory Committee John Szostek 6 of 459 City Council Agenda April 1, 2013 Page 7 of 7 3/28/2013 2:15 PM MEETINGS SCHEDULED THROUGH APRIL 2013 Upcoming Aldermanic Committee Meetings Tues, April 16 7 pm Township/City Council Wed, April 17 6 pm M/W/EBE Advisory Committee Mon, April 22 5:45 pm A&PW, P&D, City Council Tues, April 23 7:30 pm Housing & Community Dev Act Committee Wed, April 24 6 pm Transportation/Parking Committee Wed, April 24 7:30 pm Economic Development Committee Friday, April 26 7 am Housing & Homelessness Commission Mon, May 6 6 pm Rules Committee Mon, May 6 7:30 pm Human Services Committee Order and agenda items are subject to change. Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 7 of 459 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, March 11, 2013 Roll Call: Alderman Tendam Alderman Braithwaite Alderman Rainey Alderman Wilson Alderman Fiske Alderman Holmes Absent: Aldermen Grover and Burrus, and Wynne Presiding: Mayor Elizabeth B. Tisdahl Mayor Tisdahl called the Regular Meeting of the City Council to order at 8:20 p.m. after a quorum was established with a Roll Call. Mayor Public Announcements: The Mayor had no announcements, but she informed the audience the whereabouts of Aldermen Grover, Burrus, and Wynne who are attending a conference in Washington, DC. City Manager Public Announcements: The City Manager had no announcements Communications: City Clerk: The City Clerk announced the early voting starting dates of March 25 th through April 6th. The last day to register for the April 9th Elections is tomorrow, March 12th, but if you miss the registration period you can still register from March 13th to April 6th at the Skokie Court House or 69 W. Washington St. The only catch with that is you will have to vote at the same time you register. Early voting will be in room 2200 in the Lorraine H. Morton Civic Center, Monday – Saturday 9 am - 5 pm and Sunday 9 am – 3 pm (which includes Easter Sunday as well). Citizen Comment: Agenda items: Margaret Tarr, 907 Sherman spoke against the consideration of Ordinance 26-O-13 allowing the location of the Indoor Recreation Facility establishment at 739 Main Street. She pointed out and played a short tape of the noise level she and the neighbors have to 8 of 459 DRAFT MINUTES March 11, 2013 2 endure with Revolution Spin’s noise level, and she wonders what will happen with the proposed establishment of the Indoor Recreation Facility. Non-Agenda items: Gladys Bryer, 550 Sheridan Square spoke of her support of the Council’s policy to use renewable energy which has so far save the citizens considerable money. She urges the Council to continue with the policy that will benefit all of Evanston. Junad Rizki, 2084 Sheridan spoke of his concerns for the water sales and what are the exact profits made on the water sold to Skokie and the Northwest Water Commission. He also stated that a yearly amount of 3 million dollars is taken from the Water Fund and given to the General Fund. He suggested the City get an outside independent audit for the Water Department. Padma Rao, 2246 Sherman accused the 7th ward Alderman of asking white people in the chamber to vote against her first amendment rights to speak during the February 25th Council meeting. She also submitted that the Mayor only disrupts minorities with darker skin. She also cited the Wine & Cheese bar, Veolia, Kendall, Holland & Knight and other issues that had been mentioned before. B.K. Rao, 2246 Sherman also spoke of the same issues her daughter spoke of earlier. She accused the Mayor and the Council acts unconstitutionally towards minority’s right to speak without interruptions, and that they all need to obey by the Constitution. Carolyn Murray, 1930 Grey Ave. she presented gifts to Mayor Tisdahl and Alderman Holmes from her trip to Washington concerning gun reform. She spoke of shots fired once she returned from Washington. She also said that President Obama told her personally if she needed anything to contact him for his support. She also mentioned a total of $3,000.00 reward for the finding of the shooter of her son, and the 32 unsolved killings in Evanston. She suggested that Evanston would take the following policy into consideration: (1) Contact the family on the day of a shooting that results in death; (2) Follow-up with a thirty (30) day contact, (3) A three (3) month contact; (4) A six (6) month contact, and finally (5) An annual contact. Bonnie Wilson, Evanston Assessor reminded the taxpayers the time to appeal their tax assessment has been extended to Monday, March 22nd, and she urged them to call and make an appointment, or they can appeal online with the special program that the Cook County Assessors have with all of the property information. Nate Kipins, 9507 Central Park stated because Evanston has decided to go green all residents on a average have saved $264, and because of this the City is being branded for going green which in itself attracting other companies to locate in Evanston. Betty Ester, 2031 Church Street she thanked the individuals who sponsored the Citizen Network on Protection Support event on March 3rd. She suggested the laws on the books should be enforced and to get the guns off the streets and out of the hands of the youth. Items not approved on Consent Agenda: (A12)Ordinance 32-O-13, Creating a New “Bring Your Own Bottle” Liquor License Classification Liquor Control Review Board recommends creation of a new BYOB liquor license class. Ordinance 32-O-13 amends Section 3-4-6 of the City Code to create a BYO liquor license class. Ordinance 32-O-13 also amends City Code Sections 3-4-3 (Licenses), 3- 4-14 (Age Restrictions; Identification Cards), and 3-4-19 (Alcohol Awareness Training) to include BYOB in those regulations. 9 of 459 DRAFT MINUTES March 11, 2013 3 For Introduction (A14)Ordinance 9-O-13 Authorizing Lease of City-Owned Property at 623-627½ Howard Street to Peckish One, LLC Staff recommends approval of Ordinance 9-O-13, authorizing the City Manager to negotiate and execute a commercial lease with an option to purchase for City-owned real property located at 623-627½ Howard Street. This ordinance was introduced at the February 25, 2013 City Council meeting. Agenda Item A14 will be held over for consideration at the next regular City Council meeting on March 18, 2013. For Action (P2)Ordinance 26-O-13 Granting a Special Use for Commercial Indoor Recreation Facility at 739 Main Street The Zoning Board of Appeals recommends adoption of Ordinance 26-O-13 granting a special use permit with conditions to mitigate the possible noise impact for a commercial indoor recreation facility at 739 Main Street, a vacant storefront, for a boxing studio. For Introduction (P3)Ordinance 4-O-13 Amending Portions of the Zoning Ordinance Relating to Certain Legal Non-Conforming Residential Uses The Plan Commission and City staff recommend adoption of proposed Ordinance 4-O- 13 amending the Zoning Ordinance to permit a process similar to the minor variance process be implemented for one to four-family residential legal nonconforming uses that allows the Zoning Administrator to determine if such nonconforming uses can be expanded by increasing the structures’ bulk. For Introduction (P6)Ordinance 2-O-13 Amending the Text of the Zoning Ordinance by Enacting a New Section 6-15-17, “oHR Howard-Ridge Overlay District” City staff recommends consideration of Ordinance 2-O-13 that amends the Zoning Ordinance text to create a new overlay zoning district, which will require certain types of new retail uses such as hair salons, nail salons, beauty shops, and barber shops, to operate only by Special Use in the Howard-Ridge TIF District. The Plan Commission does not recommend approval. This ordinance was introduced at the February 25, 2013 City Council meeting. Agenda Item P6 will be held over for consideration at the next regular City Council meeting on March 18, 2013. For Action (P7)Ordinance 3-O-13 Amending the Zoning Map to Place Certain Properties Within the oHR Howard-Ridge Overlay District City staff recommends consideration of Ordinance 3-O-13 that amends the Zoning Map by placing properties in the Howard Ridge TIF District into the new overlay zoning district which will require certain types of new retail uses such as hair salons, nail salons, beauty shops, and barber shops, to operate only by Special Use in the Howard- 10 of 459 DRAFT MINUTES March 11, 2013 4 Ridge TIF District. The Plan Commission does not recommend approval. This ordinance was introduced at the February 25, 2013 City Council meeting. Agenda Item P7 will be held over for consideration at the next regular City Council meeting on March 18, 2013. For Action (O1)Resolution 1-R-13 Authorizing the City Manager to Negotiate a TIF Construction Grant Agreement with Peckish One LLC for 623-627½ Howard Street The Economic Development Committee and staff recommend City Council approval of Resolution 1-R-13, authorizing the City Manager to negotiate a TIF Construction Grant Agreement with Peckish One, LLC for improvements to City Property located at 623- 627 ½ Howard Street for an amount not to exceed $200,000. Agenda Item O1 will be held over for consideration at the next regular City Council meeting on March 18, 2013. For Action CONSENT AGENDA (M1)Approval of Minutes of the Regular City Council Meeting of February 25, 2013 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1)City of Evanston Payroll through 2/24/13 $2,702,758.10 (A2)City of Evanston Bills FY2013 3/12/13 $2,772,227.99 Credit Card Activity – Period End January 31, 2013 $ 96,188.50 (A3.1)Approval of Agreement with dbHMS for Professional Consulting Services for the 2013 HVAC Improvement Project (RFP 13-03) Staff recommends that City Council authorize the City Manager to execute a contract for professional consulting services for the 2013 HVAC Improvement Project to dbHMS (303 W. Erie, Suite 510, Chicago, IL) at a total cost of $72,804. Funding is provided by the Capital Improvement Program: Account 416144 for Police/Fire Headquarters; Account 415602 for Levy Center; and Account 415697 for Fleetwood-Jourdain Center. For Action (A3.2) Approval of Estimated Annual User Charge for 2013 with the Metropolitan Water Reclamation District of Greater Chicago for Disposal of Sludge Staff recommends City Council approval of the Estimated Annual User Charge for 20 13 with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for disposal of sludge generated as part of the water treatment process in the amount of $343,732.27. Funding for this work will be from the Water Fund, Account 7110.62420. For Action 11 of 459 DRAFT MINUTES March 11, 2013 5 (A3.3)Approval of Northeastern Illinois Public Safety Training Academy 2013 Membership Dues Staff recommends approval of payment for the 2013 Fire and Public Works membership fee to Northeastern Illinois Public Safety Training Academy (NIPSTA) in the amount of $25,042. Funding is provided by the Fire Department Account 2305.62360 for both the Fire and Public Works Departments. The membership fee has not increased since 2011. For Action (A3.4)Approval of Contract Award to Mullin & Lonergan Associates for the Analysis of Impediments to Fair Housing Choice (RFP 12-170) Staff recommends that City Council authorize the City Manager to execute a contract for the Analysis of Impediments to Fair Housing Choice (AI) to Mullin & Lonergan Associates (800 Vinial Street, Suite B414, Pittsburgh, PA), in the amount of $24,990. Funding is provided by CDBG Administration Account 5220.62490 and NSP2 Administration Account 5005.62490 in the amounts of $12,495 each. Analysis of impediments is required by HUD for CDBG, HOME and NSP2 grant funding. For Action (A3.5)Approval of Three (3) Replacement Vehicle Purchases for Utilities Department Staff recommends City Council approval for the purchase of three (3) replacement vehicles for the Utilities Department in the total amount of $529,558.08 as follows: Ford F-550 truck from Currie Motors (9423 W. Lincoln Highway, Frankfort, IL) in the amount of $76,381.08; International Harvester (I.H.) 4700 from Prairie Archway International (401 S. Dirksen Parkway, Springfield, IL) in the amount of $124,177; and I.H. 7400 from Standard Equipment Company (2033 W. Walnut Street, Chicago, IL) in the amount of $329, 000. Funding is provided by Water and Sewer Fund Accounts. For Action (A3.6)Approval of Renewal of Annual Accela (PAL) Sole Source Maintenance and Support Agreement Staff recommends that City Council authorize the City Manager to renew the sole source agreement with Accela Inc. (2633 Camino Ramon, San Ramon, CA) for the City's Accela automation software system (PAL – Permits and Licensing), in the amount of $128,000, a 2.2% decrease from the 2012 cost. This agreement covers the period March 15, 2013 through March 14, 2014. Funding is provided by the Computer Licensing and Support Account 1932.62340. For Action (A3.7)Approval of Renewal of Building Automation Service Agreement with Schneider Electric for 2013 Staff recommends that City Council authorize the City Manager to execute a one-year renewal of the service agreement for the Schneider Building Automation System (BAS) at eight City facilities with Schneider Electric (formerly ITG Solutions) (17475 Palmer Blvd, Homewood, IL) in in the amount of $23,640 for FY 2013. This price reflects no increase from FY 2012 to FY 2013. Funding is provided by Facilities Management 12 of 459 DRAFT MINUTES March 11, 2013 6 Account 3807.62509 For Action (A3.8)Approval of Renewal of Building Automation Service Agreement with Siemens for 2013 Staff recommends that City Council authorize the City Manager to execute a one-year renewal of the 2013 sole source annual service agreement for the Building Automation System (BAS) at the Police Headquarters/911 Center with Siemens Building Technologies, Inc., (585 Slawin Ct., Mount Prospect, IL). Funding is provided by Facilities Management Account 3807.62225 and E911 Center Account 5150.62509 for a total cost of $25,022. For Action (A4)Approval of Change Order #1 for the 2012 Washroom Renovation Project at Lorraine H. Morton Civic Center (Bid 12-137) Staff recommends approval of change order #1 in the amount of $59,262 for the 2012 Washrooms Renovation Project at the Lorraine H. Morton Civic Center (LHMCC). This change order will increase the current contract amount from $284,880 to $344,142. Funding is provided by 2013 CIP account #415175 with a budget of $415,000. For Action (A5)Acceptance of Year-End Financial Report for Fiscal Year 2012 Staff recommends City Council accept and place the Year-End FY2012 Financial Report on file. For Action (A6)Approval of Contract with Evanston Police Sergeants Association Staff recommends that the City Council authorize the City Manager to execute and negotiate any additional terms for a collective bargaining agreement with the Evanston Police Sergeants Association (the “Sergeants Union”) affiliated with Illinois Fraternal Order of Police Labor Council effective January 1, 2013 through December 31, 2013. City Council approval will ratify the tentative agreement reached between the parties throughout the negotiation process. For Action (A7)Resolution 16-R-13 Amending the Plan of Operation and Governance for the City of Evanston Electricity Aggregation Program Staff recommends adoption of Resolution 16-R-13 amending the Plan of Operation and Governance for the City of Evanston Electricity Aggregation Program, which will allow greater flexibility in obtaining prices in order to get the best prices for Evanston residents. For Action (A8)Resolution 14-R-13 Authorizing the City Manager to Sign a Notification and Conditions of Grant Award to Fund the Long Term Care Ombudsman Program 13 of 459 DRAFT MINUTES March 11, 2013 7 Staff recommends City Council approval of Resolution 14-R-13 authorizing the City Manager to sign notification of grant awards in the amount of $27,960 to fund and operate the Long Term Care Ombudsman Program for the City of Evanston. For Action (A9)Resolution 17-R-13 Authorizing Apartment Lease Renewal for 1223 Simpson Street Staff recommends approval of Resolution 17-R-13, authorizing the City Manager to execute a lease between the City of Evanston and Norma and Nolan Robinson for the apartment located at 1223 Simpson Street. For Action (A10)Ordinance 29-O-13, Permitting Issuance of a Class B Liquor License to Fercas, LLC d/b/a La Macchina Café Staff recommends City Council adoption of Ordinance 29-O-13, which amends Subsection 3-4-6-(B) of the City Code to increase the number of authorized Class B liquor licenses to eighteen (18), and thereby permit issuance of a liquor license to Fercas, LLC, d/b/a La Macchina Café, 1620 Orrington Ave. For Introduction (A11)Ordinance 30-O-13, Permitting Issuance of a Class C Liquor License to Coast Central Corporation Staff recommends City Council adoption of Ordinance 30-O-13, which amends Subsection 3-4-6-(C) of the Evanston City Code to increase the number of authorized Class C liquor licenses to thirty (30), and thereby permit issuance to Coast Central Corporation d/b/a Coast Sushi Central, 2545 Prairie Ave. For Introduction (A13)Ordinance 34-O-13 Amending the City Code Relating to Parking on the East Side of McDaniel Avenue The Transportation/Parking Committee and staff recommend that City Council consider Ordinance 34-O-13 amending Title 10, Motor Vehicles and Traffic, Residents Parking Only Districts, adding District 16, the east side of McDaniel (1315 – 1341) from Dempster Street to Greenwood Street to 24 hour daily, seven days a week. For Introduction (A15)Ordinance 23-O-13 Amending the City Code Relating to Parking on Harrison Street The Transportation/Parking Committee and staff recommend that City Council adopt Ordinance 23-O-13 amending Title 10, Motor Vehicles and Traffic, restricting parking on the south side of Harrison from Green Bay Road west to the first north-south alley. This ordinance was introduced at the February 25, 2013 City Council meeting. For Action (A16)Ordinance 24-O-13 Amending the City Code Relating to Parking on Harrison Street, Eastwood Avenue and Davis Street 14 of 459 DRAFT MINUTES March 11, 2013 8 The Transportation/Parking Committee and staff recommend that City Council adopt Ordinance 24-O-13 amending Title 10, Motor Vehicles and Traffic, adding Residents Parking Only District 6 on Harrison Street and Eastwood Avenue and removing Residents Only Parking District 5 on Davis Street. This ordinance was introduced at the February 25, 2013 City Council meeting. For Action (A17)Ordinance 25-O-13 Amending the Class Y Liquor License Staff recommends City Council adoption of Ordinance 25-O-13, which if adopted will amend the Class Y liquor license to permit the sale of alcoholic liquor, i.e., spirits, wine, and unrefrigerated beer for off premises consumption. This ordinance was introduced at the February 25, 2013 City Council meeting. For Action PLANNING AND DEVELOPMENT (P1)Resolution 11-R-13 Authorizing the Law Firm of Winston & Strawn, LLP to Represent the City as Amicus Curiae in the Case of Albert C. Hanna and Carol C. Mrowka v. City of Chicago, et al. No. 1-07-3548 (First Dist. III App. Ct) The Evanston Preservation Commission and City staff recommend City Council adoption of Resolution 11-R-13 authorizing the Law Firm of Winston & Strawn, LLP to represent the City of Evanston at no cost as Amicus Curiae in the case of Albert C. Hanna and Carol C. Mrowka v. City of Chicago, et al., in support of the City of Chicago’s Landmarks Ordinance. For Action (P4)Ordinance 33-O-13, Amendment to Special Use for Tennis Scoreboards at 2250 Sheridan Road City staff recommends the adoption of Ordinance 33-O-13, amending special use Ordinance 120-O-12 adopted November 12, 2012 for tennis scoreboards at 2250 Sheridan Road to permit an increase in size to the end signs located on the large scoreboard. The new proposal should not increase the view of the scoreboard from Sheridan Road. For Introduction (P5)Ordinance 22-O-13 Granting Major Zoning Relief to Eliminate Required Off- Street Parking at 1615 Oak Avenue City staff recommends the adoption of Ordinance 22-O-13 granting major zoning relief to convert seven required off-street parking spaces into an outdoor seating area and bicycle parking at Smylie Brothers Restaurant & Brewery for a total of zero off-street parking spaces. This ordinance was introduced at the February 25, 2013 City Council meeting. For Action 15 of 459 DRAFT MINUTES March 11, 2013 9 HUMAN SERVICES (H1)Approval of Township of Evanston February 2013 Bills Township of Evanston Supervisor recommends the City Council to approve the Township of Evanston bills, payroll, and medical payments for the month of February 2013 in the amount of $242,564.35 For Action (H2)Ordinance 28-O-13, Amending Terms of Americans with Disabilities Act (ADA) Board Members Human Services Committee and staff recommend City Council adoption of Ordinance 28-O-13, which amends the Evanston City Code of 2012, as amended, assigning a four year term of service for Americans with Disabilities Act (ADA) Advisory Board members and permitting the mayor to reappoint members to a second term. For Introduction (H3)Approval of Ten Thousand Ripples Public Art/Peace Project Human Services Committee and Public Art Committee members recommend City Council approval of Ten Thousand Ripples, a public art/peace project organized by Evanston artist Indira Freitas Johnson in conjunction with the nonprofit organization Changing Worlds. No City funding will be utilized for this project. For Action Alderman Rainey motioned for the approval of the Consent Agenda and it was seconded, and with a Roll Call vote of 9-0 the Consent Agenda was approved. Items for discussion: (A12)Ordinance 32-O-13, Creating a New “Bring Your Own Bottle” Liquor License Classification Liquor Control Review Board recommends creation of a new BYOB liquor license class. Ordinance 32-O-13 amends Section 3-4-6 of the City Code to create a BYO liquor license class. Ordinance 32-O-13 also amends City Code Sections 3-4-3 (Licenses), 3- 4-14 (Age Restrictions; Identification Cards), and 3-4-19 (Alcohol Awareness Training) to include BYOB in those regulations. For Introduction Alderman Holmes stated the item was to be held in committee. (A14)Ordinance 9-O-13 Authorizing Lease of City-Owned Property at 623-627½ Howard Street to Peckish One, LLC Staff recommends approval of Ordinance 9-O-13, authorizing the City Manager to negotiate and execute a commercial lease with an option to purchase for City-owned real property located at 623-627½ Howard Street. This ordinance was introduced at the February 25, 2013 City Council meeting. Agenda Item A14 will be held over for consideration at the next regular City Council meeting on March 18, 2013. 16 of 459 DRAFT MINUTES March 11, 2013 10 For Action Alderman Holmes stated this item would be held in committee until March 18th. (P2)Ordinance 26-O-13 Granting a Special Use for Commercial Indoor Recreation Facility at 739 Main Street The Zoning Board of Appeals recommends adoption of Ordinance 26-O-13 granting a special use permit with conditions to mitigate the possible noise impact for a commercial indoor recreation facility at 739 Main Street, a vacant storefront, for a boxing studio. For Introduction Alderman Fiske recommended introduction and with a unanimous voice vote it was introduced. Alderman Wilson moved to suspend the rules and bring back to Council on March 18th for action. A 6-0 Roll Call vote approved the motion. Alderman Wilson then moved to suspend the rules on all the remaining items up for introduction, to come back on March 18th for action to be taken. A Roll Call of 6-0 approved the motion. (P3)Ordinance 4-O-13 Amending Portions of the Zoning Ordinance Relating to Certain Legal Non-Conforming Residential Uses The Plan Commission and City staff recommend adoption of proposed Ordinance 4-O- 13 amending the Zoning Ordinance to permit a process similar to the minor variance process be implemented for one to four-family residential legal nonconforming uses that allows the Zoning Administrator to determine if such nonconforming uses can be expanded by increasing the structures’ bulk. For Introduction Alderman Fiske recommended to send this item back to staff. (P6)Ordinance 2-O-13 Amending the Text of the Zoning Ordinance by Enacting a New Section 6-15-17, “oHR Howard-Ridge Overlay District” City staff recommends consideration of Ordinance 2-O-13 that amends the Zoning Ordinance text to create a new overlay zoning district, which will require certain types of new retail uses such as hair salons, nail salons, beauty shops, and barber shops, to operate only by Special Use in the Howard-Ridge TIF District. The Plan Commission does not recommend approval. This ordinance was introduced at the February 25, 2013 City Council meeting. Agenda Item P6 will be held over for consideration at the next regular City Council meeting on March 18, 2013. For Action (P7)Ordinance 3-O-13 Amending the Zoning Map to Place Certain Properties Within the oHR Howard-Ridge Overlay District City staff recommends consideration of Ordinance 3-O-13 that amends the Zoning Map by placing properties in the Howard Ridge TIF District into the new overlay zoning district which will require certain types of new retail uses such as hair salons, nail salons, beauty shops, and barber shops, to operate only by Special Use in the Howard- Ridge TIF District. The Plan Commission does not recommend approval. This ordinance was introduced at the February 25, 2013 City Council meeting. Agenda Item P7 will be held over for consideration at the next regular City Council meeting on March 18, 2013. 17 of 459 DRAFT MINUTES March 11, 2013 11 For Action (O1)Resolution 1-R-13 Authorizing the City Manager to Negotiate a TIF Construction Grant Agreement with Peckish One LLC for 623-627½ Howard Street The Economic Development Committee and staff recommend City Council approval of Resolution 1-R-13, authorizing the City Manager to negotiate a TIF Construction Grant Agreement with Peckish One, LLC for improvements to City Property located at 623- 627 ½ Howard Street for an amount not to exceed $200,000. Agenda Item O1 will be held over for consideration at the next regular City Council meeting on March 18, 2013. For Action Call of the Wards: Ward 6 Alderman Tendam had no report. Ward 8 Alderman Rainey had no report, but made a reference to the legal department to confirm the management of reasons for suspending the rules. Ward 1 Alderman Fiske thanked everyone for coming to her ward meeting in the snow, where they had a lively discussion with staff’s input also. She stated the dog beach issue has been closed and a report will be given later to all who participated. Ward 2 Alderman Braithwaite stated on March 14th will be his regular ward meeting starting at 7 pm. Ward 4 Alderman Wilson had no report. Ward 5 Alderman Holmes stated the regular ward meeting is on March 21st and the Candidates for District 65 and 202 will be in attendance as well as the Candidates for the Township Supervisor. She also wanted to make a reference to the Police Department to look into a policy similar to the one Ms. Carolyn Murray had suggested. Alderman Wilson motioned for adjournment to go into Executive Session to discuss Personnel, Real Estate, Litigation and Minutes with a unanimous Voice Vote the Regular meeting of the City Council ended at 9:20 pm. Submitted by, Hon. Rodney Greene, CMC City Clerk 18 of 459 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, March 18, 2013 7:00 P.M. Roll Call: Alderman Grover Alderman Wynne Alderman Rainey Alderman Wilson Alderman Fiske Alderman Holmes Alderman Braithwaite Alderman Tendam Absent: Alderman Burrus Presiding: Mayor Elizabeth B. Tisdahl Mayor Tisdahl called the Regular Meeting of the Council to order after a quorum was established at 7:04 PM. Mayor Public Announcements Mayor Tisdahl honored Mr. Edzo’s Recognition by Zagat Survey: “Best Burger” in Chicago in a plaque after reading the reason for the honor. Mr. Edzo then thanked the audience for voting for his establishment as the Best Burger. Mayor Tisdahl asked for names from the Council of persons to be on her ADA committee. City Manager Public Announcements City Manager had no announcements. Communications: City Clerk Clerk Greene announced the start of early voting begins next Monday the 25th in room 2200 in the Lorraine H. Morton Civic Center. The hours are Monday – Saturday 9 AM until 5 PM, and Sunday 9 AM until 3 PM (excluding Easter Sunday). He also mentioned a short bio that David Orr would like to receive from all candidates (400 words or less) to be emailed to Colleen Gleason. The Clerk explained how to vote for a write in candidate, and that spelling the name incorrectly would not prevent your intending vote. Citizen Comment Agenda items: Junad Rizki, 2784 Sheridan shared his concerns on the Peckish One, LLC proposal. His major concerns were the numbers not adding up. He stated the approval is not in the 19 of 459 DRAFT OF MINUTES MARCH 18, 2013 public’s interest, and the Council members need to understand the real issue. Peggy Tarr, 907 Sherman brought her concerns of the City’s inactiveness of responding to the complaints of the noise levels from Revolution Spin, but are now placing stipulations on the boxing studio owned by a Latino proprietor and not on the Caucasian proprietor of Revolution Spin. Dino Robinson, 2121 Church St. came in support of evanstART s and is hoping the Council approve and allow them to complete their ongoing efforts. Jeannie Sanre, 140 Clyde was in total support of the revitalization of Howard Street and is support of the opening of the Packish One, LLC. She also stated no fear of the neighbors having any ill feelings of having this proposed establishment coming to Howard Street. Jamie Evans, 1028 Ashland wanted to just thank the Council for their efforts in bring Peckish One to Howard Street. Saul Lieberman, 1816 Brummel St. is in support of the evanstARTs project and how informative and stimulating the programs they propose to initiate here in Evanston. Non-Agenda items: Sharon Eckersall, 2519 Ashland spoke of the impending tax exemptions that will be affecting us next year. This year Chicago will lose their 7% exemption and next year Evanston will lose ours. A Sunset Relief Exemption that stipulates qualification of having less than $30,000 and never having the senior exemption prior to applying. Steve LeVon, 1738 Chicago Ave. praised the Council for the decision for the electric Aggregation and to continue with the 10% renewable energy policy. Padma Rao, 2246 Sherman suggested the Council show lack of respect to citizens of darker skin and silencing those who try to voice their opinion against the Council’s illegal decisions. She also mentioned the Kendall trees and alleyway, as well as the involvement of Holland & Knight and a few other issues that have been discussed previously. B.K. Rao, 2246 Sherman she spoke of the chicken ordinance and how the Council does not listen to the citizen’s concerns. She submitted the Council is wasting taxpayers money in unnecessary litigation, and she too spoke of the Kendall trees and she submitted that the Council save the trees. SPECIAL ORDER OF BUSINESS (SP1)EvanstARTs Report Recommend consideration of the “evanstARTs” report concerning findings regarding a Roadmap for the Arts in Evanston. For Action Judy Kemp the chair of the evanstARTs spoke of this being a true collaboration of many Organizations as well as artists and residents. She gave a vocal description of the goals of the evanstARTs. She then turned the presentation to Mina Dickerson, Consultant to evanstARTs, who gave a power point presentation further explaining the purpose and goals the group had developed. Items not approved on Consent Agenda: 20 of 459 DRAFT OF MINUTES MARCH 18, 2013 (O1)Resolution 1-R-13 Authorizing the City Manager to Negotiate a TIF Construction Grant Agreement with Peckish One LLC for 623-627½ Howard Street The Economic Development Committee and staff recommend City Council approval of Resolution 1-R-13, authorizing the City Manager to negotiate a TIF Construction Grant Agreement with Peckish One, LLC for improvements to City Property located at 623- 627 ½ Howard Street for an amount not to exceed $200,000. This resolution was held at the March 11, 2013 City Council meeting. For Action (P3)Ordinance 2-O-13 Amending the Text of the Zoning Ordinance by Enacting a New Section 6-15-17, “oHR Howard-Ridge Overlay District” City staff recommends consideration of Ordinance 2-O-13 that amends the Zoning Ordinance text to create a new overlay zoning district, which will require certain types of new retail uses such as hair salons, nail salons, beauty shops, and barber shops, to operate only by Special Use in the Howard-Ridge TIF District. The Plan Commission does not recommend approval. This ordinance was introduced at the February 25, 2013 City Council meeting, and was held at the March 11, 2013 City Council meeting. For Action (P4)Ordinance 3-O-13 Amending the Zoning Map to Place Certain Properties Within the oHR Howard-Ridge Overlay District City staff recommends consideration of Ordinance 3-O-13 that amends the Zoning Map by placing properties in the Howard Ridge TIF District into the new overlay zoning district which will require certain types of new retail uses such as hair salons, nail salons, beauty shops, and barber shops, to operate only by Special Use in the Howard- Ridge TIF District. The Plan Commission does not recommend approval. This ordinance was introduced at the February 25, 2013 City Council meeting, and was held at the March 11, 2013 City Council meeting. For Action (H1)Approval of 2013 Special Events Calendar Human Services Committee and staff recommend City Council approval of the 2013 calendar of special events, contingent upon compliance with all requirements as set forth by the Special Event Policy & Guidelines. For Action CONSENT AGENDA ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1)Ordinance 29-O-13, Permitting Issuance of a Class B Liquor License to Fercas, LLC d/b/a La Macchina Café Staff recommends City Council adoption of Ordinance 29-O-13, which amends Subsection 3-4-6-(B) of the City Code to increase the number of authorized Class B liquor licenses to eighteen (18), and thereby permit issuance of a liquor license to 21 of 459 DRAFT OF MINUTES MARCH 18, 2013 Fercas, LLC, d/b/a La Macchina Café, 1620 Orrington Ave. This ordinance was introduced at the March 11, 2013 City Council meeting. For Action (A2)Ordinance 30-O-13, Permitting Issuance of a Class C Liquor License to Coast Central Corporation Staff recommends City Council adoption of Ordinance 30-O-13, which amends Subsection 3-4-6-(C) of the Evanston City Code to increase the number of authorized Class C liquor licenses to thirty (30), and thereby permit issuance to Coast Central Corporation d/b/a Coast Sushi Central, 2545 Prairie Ave. This ordinance was introduced at the March 11, 2013 City Council meeting. For Action (A3)Ordinance 9-O-13 Authorizing Lease of City-Owned Property at 623-627½ Howard Street to Peckish One, LLC Staff recommends approval of Ordinance 9-O-13, authorizing the City Manager to negotiate and execute a commercial lease with an option to purchase for City-owned real property located at 623-627½ Howard Street. This ordinance was introduced at the February 25, 2013 City Council meeting, and was held at the March 11, 2013 City Council meeting. For Action PLANNING AND DEVELOPMENT (P1)Ordinance 26-O-13 Granting a Special Use for Commercial Indoor Recreation Facility at 739 Main Street The Zoning Board of Appeals recommends adoption of Ordinance 26-O-13 granting a special use permit with conditions to mitigate the possible noise impact for a commercial indoor recreation facility at 739 Main Street, a vacant storefront, for a boxing studio. This ordinance was introduced at the March 11, 2013 City Council meeting. For Action (P2)Ordinance 33-O-13, Amendment to Special Use for Tennis Scoreboards at 2250 Sheridan Road City staff recommends the adoption of Ordinance 33-O-13, amending special use Ordinance 120-O-12 adopted November 12, 2012 for tennis scoreboards at 2250 Sheridan Road to permit an increase in size to the end signs located on the large scoreboard. The new proposal should not increase the view of the scoreboard from Sheridan Road. This ordinance was introduced at the March 11, 2013 City Council meeting. For Action HUMAN SERVICES (H2)Ordinance 28-O-13, Amending Terms of Americans with Disabilities Act (ADA) Board Members Human Services Committee and staff recommend City Council adoption of Ordinance 28-O-13, which amends the Evanston City Code of 2012, as amended, assigning a four 22 of 459 DRAFT OF MINUTES MARCH 18, 2013 year term of service for Americans with Disabilities Act (ADA) Advisory Board members and permitting the mayor to reappoint members to a second term. This ordinance was introduced at the March 11, 2013 City Council meeting. For Action HOUSING & COMMUNITY DEVELOPMENT ACT COMMITTEE (O2)Approval of Consolidated Annual Performance and Evaluation Report (CAPER) on the City’s Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Solutions Grant (ESG) programs for 2012 The Housing and Community Development Act Committee and staff recommend approval of the 2012 Consolidated Annual Performance and Evaluation Report (CAPER). The CAPER must be submitted to the Chicago Field Office of the U.S. Department of Housing and Urban Development by March 31, 2013. For Action Alderman Rainey motioned for approval of the Consent Agenda and it was seconded. A Roll Call vote was 8-0 (Alderman Burrus was absent), and the motion was approved. Items for discussion (O1)Resolution 1-R-13 Authorizing the City Manager to Negotiate a TIF Construction Grant Agreement with Peckish One LLC for 623-627½ Howard Street The Economic Development Committee and staff recommend City Council approval of Resolution 1-R-13, authorizing the City Manager to negotiate a TIF Construction Grant Agreement with Peckish One, LLC for improvements to City Property located at 623- 627 ½ Howard Street for an amount not to exceed $200,000. This resolution was held at the March 11, 2013 City Council meeting. For Action Alderman Fiske motioned for approval and it was seconded. A Roll Call vote was taken, and the result was 7-1 (Alderman Wilson voted nay), and the motion passed. (P3)Ordinance 2-O-13 Amending the Text of the Zoning Ordinance by Enacting a New Section 6-15-17, “oHR Howard-Ridge Overlay District” City staff recommends consideration of Ordinance 2-O-13 that amends the Zoning Ordinance text to create a new overlay zoning district, which will require certain types of new retail uses such as hair salons, nail salons, beauty shops, and barber shops, to operate only by Special Use in the Howard-Ridge TIF District. The Plan Commission does not recommend approval. This ordinance was introduced at the February 25, 2013 City Council meeting, and was held at the March 11, 2013 City Council meeting. For Action Alderman Fiske motioned for approval and it was seconded. Alderman Rainey then motioned to table the item and it was seconded to come back on April 16 th with a unanimous voice vote. (P4)Ordinance 3-O-13 Amending the Zoning Map to Place Certain Properties Within the oHR Howard-Ridge Overlay District 23 of 459 DRAFT OF MINUTES MARCH 18, 2013 City staff recommends consideration of Ordinance 3-O-13 that amends the Zoning Map by placing properties in the Howard Ridge TIF District into the new overlay zoning district which will require certain types of new retail uses such as hair salons, nail salons, beauty shops, and barber shops, to operate only by Special Use in the Howard- Ridge TIF District. The Plan Commission does not recommend approval. This ordinance was introduced at the February 25, 2013 City Council meeting, and was held at the March 11, 2013 City Council meeting. For Action Alderman Fiske motioned for approval and it was seconded. Alderman Rainey then motioned to table the item and it was seconded to come back on April 16 th with a unanimous voice vote (H1)Approval of 2013 Special Events Calendar Human Services Committee and staff recommend City Council approval of the 2013 calendar of special events, contingent upon compliance with all requirements as set forth by the Special Event Policy & Guidelines. For Action Alderman Braithwaite motioned for approval and it was seconded. Alderman Wynne moved to hold the Halloween Hustle and to approve the rest of the proposed calendar until the April 16th meeting. Call of the Wards Ward 7, Alderman Grover spoke of the good times they had in Washington. Mad a reference to Human Services Committee to find out how many social networks we have in order to combine resources in assisting everyone. Ward 8, Alderman Rainey thanked all for supporting the Peckish development. She also mentioned a text from Alderman Burrus who gave Alderman Rainey her total support for the Peckish development. Ward 1, Alderman Fiske made a reference to offer funds to the Evanston First Night Committee. Ward 2, Alderman Braithwaite had no report. Ward 3, Alderman Wynne she gave a report of her visit to Washington, DC and the many ideas she has brought back from the meeting. Ward 4, Alderman Wilson had no report. Ward 5, Alderman Holmes invited all to her 5th ward meeting Thursday night, where the candidates from Districts 202, 65, and the Township at Fleetwood/Jourdain. Ward 6, Alderman Tendam made a reference to Human Services to have conversation with the City and ETHS to look into obtaining artificial turf for their fields, and secondly to initiate restore the lakefront turf. A motion to adjourn was made and seconded, and with a unanimous voice vote the meeting was adjourned at 9:01 PM Submitted by, Hon. Rodney Greene, CMC City Clerk 24 of 459 Page 1 of 4 Rev. 3/28/2013 2:17:44 PM ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, April 1, 2013 5:45 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN GROVER, CHAIR II. APPROVAL OF MINUTES OF REGULAR MEETING OF March 11, 2013 III. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through 3/10/13 $2,833,254.44 (A2) City of Evanston Bills FY2013 4/2/13 $2,113,996.69 Credit Card Activity – Period End February 28, 2013 $ 85,415.04 (A3.1) Approval of Purchase of Boat for Aquatic Camp Program Staff recommends the sole source purchase of a 17’ utility Boston Whaler boat and trailer, commercial grade, for the Parks, Recreation & Community Services Department at a cost of $31,340, delivered from Boston Whaler Commercial & Government Products (420 Megan Ave., Edgewater, FL). Funding is provided by the Fleet Services Capital Account 7780.65550. For Action (A3.2) Approval of Contract with O’Hara Construction, Inc. for Fire Station #4 Interior Renovation Project (Bid 13-07) Staff recommends that City Council authorize the City Manager to execute a contract for the Fire Station #4 Interior Renovation Project with O’Hara Construction, Inc. (636 Ridge Avenue, Evanston, IL) in the amount of $83,470. Funding is provided by the FY 2013 Capital Improvement Program (CIP) Account 415826 with a budget allocation of $60,000. The balance will be provided by Capital Improvement Fund reserves. For Action 25 of 459 Page 2 of 4 Rev. 3/28/2013 2:17:44 PM (A3.3) Approval of Contract Award to Denler Inc. for 2013 Crack Sealing Program Staff recommends that City Council authorize the City Manager to execute a contract with the lowest responsive and responsible bidder, Denler Inc. (19148 S 104th Ave. Mokena, IL) in the amount of $55,000 to perform crack sealing under the Municipal Partnership Initiative. Funding is provided by the General Fund Street Maintenance Account 2670.62509 in the amount of $50,000 and $5,000 from Water Fund Account 7130.65702. For Action (A3.4) Approval of Contract with Citywide Elevator Inspection Services, Inc. for City of Evanston-Elevator Inspection program (RFP 13-11) Staff recommends that City Council authorize the City Manager to execute a contract for elevator inspection and plan review services to Citywide Elevator Inspection Services, (7144 N. Harlem Ave. Suite 303, Chicago, IL), for an annual budget amount not to exceed $68,425. The contract term shall be three years from the commencement date. After the initial term, there shall be two (2) options to renew for one (1) additional year. Funding is provided by the Elevator Contract Costs Account 2126.62425 with a FY2013 budget of $68,425. For Action (A3.5) Approval of Chlorine Feed System Engineering Services Agreement with Greeley and Hansen LLC (RFQ 13-06) Staff recommends City Council authorize the City Manager to execute an agreement for chlorine feed system engineering services with Greeley and Hansen LLC (100 S. Wacker Drive, Suite 1400, Chicago, IL) in the not-to-exceed amount of $69,500. Funding is provided by the Water Fund, Capital Improvement Account 733122 which has a FY 2013 budget allocation of $250,000. For Action (A3.6) Approval of 2013 CIPP Sewer Rehabilitation Contract A with SAK Construction, LLC (Bid No. 13-09) Staff recommends that City Council authorize the City Manager to execute a contract for the 2013 Cured-In-Place Pipe Lining Contract A with SAK Construction, LLC (864 Hoff Road, O’Fallon, MO) in the amount of $293,723. Funding is provided by the Sewer Fund Account 7420.62461 which has an allocation of $500,000 for this work. For Action (A3.7) Approval of 2013 CIPP Spot Line Sewer Rehabilitation Contract with CTR Systems, Inc. (Bid No. 13-10) Staff recommends that City Council authorize the City Manager to execute a contract for the 2013 CIPP Spot Line Sewer Rehabilitation to CTR Systems, Inc. (7400 Waukegan Road, Niles, IL) in the amount of $44,402. Funding is provided by the Sewer Fund Account 7400.62461 which has a budget of $215,000 for sewer maintenance and repair. For Action 26 of 459 Page 3 of 4 Rev. 3/28/2013 2:17:44 PM (A3.8) Approval of Amendment 4 to the Agreement with Twin Eagle Resources Management, LLC for the Purchase of Natural Gas for City Owned Buildings Staff recommends that the City Council authorize the City Manager to negotiate and execute Amendment 4 to the Agreement with Twin Eagle Resource Management, LLC (5120 Woodway, Suite 10010, Houston, TX) for the purchase of natural gas for 16 City owned buildings when the strike price is below $4.80 per MMBTU. The term is September 1, 2014 through August 31, 2015. For Action (A4) Approval of 2013 Community Choice Electricity Aggregation Supplier Agreement (RFP 13-08) Staff recommends that City Council authorize the City Manager to execute a Master Agreement to Provide Services to an Aggregated Group with the pre- qualified Alternate Retail Electric Supplier (ARES) that provides the most favorable price per kilowatt hour ($ / kWh) for the length of term and renewable energy mix that the City Council determines to be the most advantageous. At the City Council meeting on April 1, 2013, staff will present a recommendation to the City Council for the prequalified ARES that submits the most favorable pricing. For Action (A5) Resolution 15-R-13: Easement Agreement with Commonwealth Edison Company (ComEd) for Electrical Facilities at the Municipal Service Center Staff requests consideration of Resolution 15-R-13, authorizing the City Manager to negotiate and execute an Easement Agreement with ComEd for electrical facilities at the Municipal Service Center. The total easement fee will be $529 per year for the duration of easement. For Action (A6) Resolution 19-R-13: Renewal of Residential Lease for 631 Howard Street Staff recommends that City Council approve Resolution 19-R-13 authorizing the City Manager to execute a residential lease with Anne Carlson and Cody Modeer for an apartment located at 631 (Unit 2) Howard Street. For Action (A7) Ordinance 39-O-13, Decreasing the Number of Class D Liquor Licenses, Old Neighborhood Grill Staff recommends adoption of Ordinance 39-O-13, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), by decreasing the number of Class D liquor licenses from twenty-two (22) to twenty-one (21). In November 2012, Old Neighborhood Grill, 2902 Central Street, surrendered its Class D liquor license. For Introduction 27 of 459 Page 4 of 4 Rev. 3/28/2013 2:17:44 PM (A8) Ordinance 40-O-13, Permitting Issuance of a Class D Liquor License to Table Nine, LLC, d/b/a Company Staff recommends City Council adoption of Ordinance 40-O-13, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), to increase the number of authorized Class D liquor licenses to twenty-two (22), and permit issuance of a Class D license to Table Nine, LLC d/b/a Company, 1307 Chicago Ave. For Introduction IV. ITEMS FOR DISCUSSION (APW1) Discussion of Skate Park Report V. COMMUNICATIONS (APW2) Update on Upcoming 2013 Capital Projects VI. ADJOURNMENT 28 of 459 Page 1 of 8 Rev. 3/28/2013 10:44:23 AM . MEETING MINUTES Administration & Public Works Monday, March 11, 2013 5:45P.M. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston Council Chambers Members Present: Ald. Braithwaite, Ald. Holmes, Ald. Rainey Members Absent: Ald. Burrus, Ald. Grover Staff Present: Lara Biggs, Wally Bobkiewicz, Jose Calderon, Dolores Cortez, Paul D’Agostino, Brandon Dieter, Chief Eddington, Grant Farrar, Sarah Flax, Doug Gaynor, Louis Gergits, Stephen Griffin, Chief Klaiber, Martin Lyons, Jim Maiworm, Joe McRae, Jeff Murphy, Homayoon Pirooz, Ashley Porta, Suzette Robinson, Michelle Smith, Jennifer Spaulding, Rickey Voss Others Present: Christopher A. Casas – Owner, La Macchina Café Jonathan Nieuwsma – President, Citizen’s Greener Evanston Presiding Member: Alderman Holmes, Chair I. DECLARATION OF A QUORUM: Alderman Holmes, Chair, called the meeting to order at 5:55 p.m. II. APPROVAL OF MINUTES OF REGULAR MEETING OF February 25, 2013. A voice vote was taken and the minutes were unanimously approved. III. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through 2/24/13 $2,702,758.10 A voice vote was taken and the Payroll was approved unanimously. (A2) City of Evanston Bills FY2013 3/12/13 $2,772,227.99 Credit Card Activity – Period End January 31, 2013 $ 96,188.50 29 of 459 Page 2 of 8 Rev. 3/28/2013 10:44:23 AM A voice vote was taken and the Bills of 3/12/13 and the Credit Card activity ending 01/31/13 were approved unanimously. (A3.1) Approval of Agreement with dbHMS for Professional Consulting Services for the 2013 HVAC Improvement Project (RFP 13-03) Staff recommends that City Council authorize the City Manager to execute a contract for professional consulting services for the 2013 HVAC Improvement Project to dbHMS (303 W. Erie, Suite 510, Chicago, IL) at a total cost of $72,804. Funding is provided by the Capital Improvement Program: Account 416144 for Police/Fire Headquarters; Account 415602 for Levy Center; and Account 415697 for Fleetwood-Jourdain Center. A voice vote was taken and A3.1 was approved unanimously. (A3.2) Approval of Estimated Annual User Charge for 2013 with the Metropolitan Water Reclamation District of Greater Chicago for Disposal of Sludge Staff recommends City Council approval of the Estimated Annual User Charge for 2013 with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for disposal of sludge generated as part of the water treatment process in the amount of $343,732.27. Funding for this work will be from the Water Fund, Account 7110.62420. Ald. Rainey said that this is an expense that perhaps few residents know about. The build up of sludge is a byproduct of filtering the water. The Greater MWRD of Chicago charges us to dispose of this build up in the bottoms of our underground basins. The total bill last year was nearly one million. The City of Evanston has no control over this amount. The quantity that needs to be disposed of depends on weather and the clearness of the lake water. A voice vote was taken and A3.2 was approved unanimously. (A3.3)Approval of Northeastern Illinois Public Safety Training Academy 2013 Membership Dues Staff recommends approval of payment for the 2013 Fire and Public Works membership fee to Northeastern Illinois Public Safety Training Academy (NIPSTA) in the amount of $25,042. Funding is provided by the Fire Department Account 2305.62360 for both the Fire and Public Works Departments. The membership fee has not increased since 2011. A voice vote was taken and A3.3 was approved unanimously. (A3.4) Approval of Contract Award to Mullin & Lonergan Associates for the Analysis of Impediments to Fair Housing Choice (RFP 12-170) Staff recommends that City Council authorize the City Manager to execute a contract for the Analysis of Impediments to Fair Housing Choice (AI) to Mullin & Lonergan Associates (800 Vinial Street, Suite B414, Pittsburgh, PA), in the amount of $24,990. Funding is provided by CDBG Administration Account 5220.62490 and NSP2 Administration Account 5005.62490 in the amounts of $12,495 each. Analysis of impediments is required by HUD for CDBG, HOME and NSP2 grant funding. Ald. Rainey asked if this analysis was required last year. Sarah Flax (Housing and Grant Administrator) replied that it was not done last year. It is required 30 of 459 Page 3 of 8 Rev. 3/28/2013 10:44:23 AM every five years. Ald. Rainey asked if the results from the last analysis could be made available. S. Flax said that it showed nothing but a need in some zoning areas. Ald. Rainey suggested that every five years is too often. A voice vote was taken and A3.4 was approved unanimously. (A3.5) Approval of Three (3) Replacement Vehicle Purchases for Utilities Department Staff recommends City Council approval for the purchase of three (3) replacement vehicles for the Utilities Department in the total amount of $529,558.08 as follows: Ford F-550 truck from Currie Motors (9423 W. Lincoln Highway, Frankfort, IL) in the amount of $76,381.08; International Harvester (I.H.) 4700 from Prairie Archway International (401 S. Dirksen Parkway, Springfield, IL) in the amount of $124,177; and I.H. 7400 from Standard Equipment Company (2033 W. Walnut Street, Chicago, IL) in the amount of $329, 000. Funding is provided by Water and Sewer Fund Accounts. Ald. Rainey noted that the follow-up to the question of the Bills List showed what each vehicle was. She expressed the hope that such information would automatically be included in future recommended actions. A voice vote was taken and A3.5 was approved unanimously. (A3.6) Approval of Renewal of Annual Accela (PAL) Sole Source Maintenance and Support Agreement Staff recommends that City Council authorize the City Manager to renew the sole source agreement with Accela Inc. (2633 Camino Ramon, San Ramon, CA) for the City's Accela automation software system (PAL – Permits and Licensing), in the amount of $128,000, a 2.2% decrease from the 2012 cost. This agreement covers the period March 15, 2013 through March 14, 2014. Funding is provided by the Computer Licensing and Support Account 1932.62340. A voice vote was taken and A3.6 was approved unanimously. (A3.7) Approval of Renewal of Building Automation Service Agreement with Schneider Electric for 2013 Staff recommends that City Council authorize the City Manager to execute a one-year renewal of the service agreement for the Schneider Building Automation System (BAS) at eight City facilities with Schneider Electric (formerly ITG Solutions) (17475 Palmer Blvd, Homewood, IL) in the amount of $23,640 for FY 2013. This price reflects no increase from FY 2012 to FY 2013. Funding is provided by Facilities Management Account 3807.62509 A voice vote was taken and A3.7 was approved unanimously. (A3.8) Approval of Renewal of Building Automation Service Agreement with Siemens for 2013 Staff recommends that City Council authorize the City Manager to execute a one-year renewal of the 2013 sole source annual service agreement for the Building Automation System (BAS) at the Police Headquarters/911 Center with Siemens Building Technologies, Inc., (585 Slawin Ct., Mount 31 of 459 Page 4 of 8 Rev. 3/28/2013 10:44:23 AM Prospect, IL). Funding is provided by Facilities Management Account 3807.62225 and E911 Center Account 5150.62509 for a total cost of $25,022. Ald. Rainey asked if there was a way the two services (A3.7 and A3.8) could be consolidated into one bid. Paul D’Agostino (Parks/Forestry & Facilities Management Supervisor) said that unfortunately no, the equipment is proprietary to the manufacturers. Martin Lyons (Assistant City Manager/CEO) pointed out that over the years many agreements such as these have been standardized and consolidated. A voice vote was taken and A3.8 was approved unanimously. (A4) Approval of Change Order #1 for the 2012 Washroom Renovation Project at Lorraine H. Morton Civic Center (Bid 12-137) Staff recommends approval of change order #1 in the amount of $59,262 for the 2012 Washrooms Renovation Project at the Lorraine H. Morton Civic Center (LHMCC). This change order will increase the current contract amount from $284,880 to $344,142. Funding is provided by 2013 CIP account #415175 with a budget of $415,000. Ald. Holmes said that she found this to be interesting reading. She wondered if when the rest of the building work was started would there be problems. P. D’Agostino replied that they have found that the third floor men’s restroom abuts an elevator shaft. It may have to be shut down for a period of time. Extra care will be required. From the preliminary investigations of this wing, P. D’Agostino said, no new surprises are expected. A voice vote was taken and A4 was approved unanimously. (A5) Acceptance of Year-End Financial Report for Fiscal Year 2012 Staff recommends City Council accept and place the Year-End FY2012 Financial Report on file. M. Lyons began this item with the comment that the quarterly reports are online and this is the summation of the four quarters. He referred his next comments to the slide show presentation “Fiscal Year 2012, Year-End Financial Review.” These slides are of un-audited figures. Those are anticipated in June. The General Fund net deficit of approximately $346K compared to the planned deficit of $1.75M is very good. Ald. Rainey asked about the discrepancy between 2011 and 2012 (page 184) concerning the Library fund. M. Lyons said the Library fund was taken out of the 2012 budget as planned and that did cause a deficit to be shown. Sales tax came in under budget and will be closely looked at. It was a pleasant surprise that income tax came in above budget. Ald. Rainey commented on how much more in taxes are being generated saying it is impressive. One slide showed a 100.6% increase of actual taxes over budgeted taxes. Ald. Rainey thought the Neighborhood Stabilization Fund figure was very good and M. Lyons said that was due to the large grant drawdown. Ald. Rainey asked if the revenue was only the $8M in grant money and M. Lyons said yes . Wally Bobkiewicz (City Manager) noted that the auditors see the actual deficit in the General Fund, though lower than the budget, as a deficit, the residents see it as good. Ald. Rainey asked for more information concerning the 911 budget wondering if they were considering a bond issue. M. Lyons said he would talk with Chief Eddington though he does not believe they are thinking of issuing a 32 of 459 Page 5 of 8 Rev. 3/28/2013 10:44:23 AM bond. They currently have a balance of $1.2M which will keep them in the good for another round of infrastructure work. Chief Eddington (Police Chief) mentioned that the 911 Board will be meeting at the end of March. There is new legislation in Springfield to bring up the line charge taxes. A voice vote was taken and A5 was approved unanimously. (A6) Approval of Contract with Evanston Police Sergeants Association Staff recommends that the City Council authorize the City Manager to execute and negotiate any additional terms for a collective bargaining agreement with the Evanston Police Sergeants Association (the “Sergeants Union”) affiliated with Illinois Fraternal Order of Police Labor Council effective January 1, 2013 through December 31, 2013. City Council approval will ratify the tentative agreement reached between the parties throughout the negotiation process. Ald. Rainey asked how many Sergeants there are and Chief Eddington answered that there are eighteen. A voice vote was taken and A6 was approved unanimously. (A7) Resolution 16-R-13 Amending the Plan of Operation and Governance for the City of Evanston Electricity Aggregation Program Staff recommends adoption of Resolution 16-R-13 amending the Plan of Operation and Governance for the City of Evanston Electricity Aggregation Program, which will allow greater flexibility in obtaining prices in order to get the best prices for Evanston residents. Jonathan Nieuwsma, 1408 Dempster, VP Citizen’s Greener Evanston, thanked the City staff for all their work on the aggregation for Evanston. This will allow the City to go beyond into energy efficient projects offering more benefits to all. Ald. Holmes asked if there were any plans to talk with residents about bill changes. Lara Biggs (Assistant Superintendent Water & Sewers) said that they have not performed that kind of survey yet. However, facts they have can be shared with the committee. Ald. Holmes felt it would be good to share the information with the residents. Ald. Rainey suggested an insert in the water bill explaining how a resident could get into this program. L. Biggs replied that a new service will need to go through this again. W. Bobkiewicz said that the hesitation is because the City is going through a new phase. On April First there will be a request to go with a new company or to stay with the current one. Ald. Holmes asked if a new company is chosen, will the residents have to sign up again and W. Bobkiewicz said he did not believe so. If the same company is selected it will be a fast process. If a new company is selected, there will be some work in registering, etc. A voice vote was taken and A7 was approved unanimously. (A8) Resolution 14-R-13 Authorizing the City Manager to Sign a Notification and Conditions of Grant Award to Fund the Long Term Care Ombudsman Program Staff recommends City Council approval of Resolution 14-R-13 authorizing the City Manager to sign notification of grant awards in the amount of 33 of 459 Page 6 of 8 Rev. 3/28/2013 10:44:23 AM $27,960 to fund and operate the Long Term Care Ombudsman Program for the City of Evanston. A voice vote was taken and A8 was approved unanimously. (A9) Resolution 17-R-13 Authorizing Apartment Lease Renewal for 1223 Simpson Street Staff recommends approval of Resolution 17-R-13, authorizing the City Manager to execute a lease between the City of Evanston and Norma and Nolan Robinson for the apartment located at 1223 Simpson Street. Ald. Rainey asked why the City was late in issuing this lease. P. D’Agostino said that it was a staff oversight. Ald. Rainey asked why there was no increase. P. D’Agostino noted that the lease is partially funded by the Cook County Housing Authority and they do not raise rents. Ald. Rainey suggested that he read the policy again. She believes rent increases are allowed. A voice vote was taken and A9 was approved unanimously. (A10) Ordinance 29-O-13, Permitting Issuance of a Class B Liquor License to Fercas, LLC d/b/a La Macchina Café Staff recommends City Council adoption of Ordinance 29-O-13, which amends Subsection 3-4-6-(B) of the City Code to increase the number of authorized Class B liquor licenses to eighteen (18), and thereby permit issuance of a liquor license to Fercas, LLC, d/b/a La Macchina Café, 1620 Orrington Ave. Christopher A. Casas – Owner, La Macchina Café, related that this will be a vintage wine bar with small shared plates and larger ones for a full meal. Also, he is opening a coffee roastery in west Evanston which will be wholesale on line to Evanston residents and then to the Chicago market. A voice vote was taken and A10 was approved unanimously. (A11) Ordinance 30-O-13, Permitting Issuance of a Class C Liquor License to Coast Central Corporation Staff recommends City Council adoption of Ordinance 30-O-13, which amends Subsection 3-4-6-(C) of the Evanston City Code to increase the number of authorized Class C liquor licenses to thirty (30), and thereby permit issuance to Coast Central Corporation d/b/a Coast Sushi Central, 2545 Prairie Ave. Ald. Rainey asked if there was one place where she could look at all the fees. Grant Farrar (Corporation Counsel/City Attorney) said that the Liquor Licensing Manager maintains a list and he would get it to Ald. Rainey before the next meeting. He continued to say he is working on this code to try and streamline it. Ald. Rainey asked why for a “C” liquor license, 500 seats or 5000, would cost the same. G. Farrar agreed that the code has moved/changed since 1972 in many ways. Order is needed. Ald. Rainey suggested that the Liquor Commission Committee really writes policy. A voice vote was taken and A11 was approved unanimously. 34 of 459 Page 7 of 8 Rev. 3/28/2013 10:44:23 AM (A12) Ordinance 32-O-13, Creating a New “Bring Your Own Bottle” Liquor License Classification Liquor Control Review Board recommends creation of a new BYOB liquor license class. Ordinance 32-O-13 amends Section 3-4-6 of the City Code to create a BYO liquor license class. Ordinance 32-O-13 also amends City Code Sections 3-4-3 (Licenses), 3-4-14 (Age Restrictions; Identification Cards), and 3-4-19 (Alcohol Awareness Training) to include BYOB in those regulations. Ald. Rainey stated that she does not believe that any restaurant with a liquor license will eat into their profits by buying a BYOB license. If they already have a license, I believe there should be no charge for a BYOB license. In addition I think $1500 is a lot for a BYOB population. Ald. Holmes said that she agrees, if you have a liquor license you should not have to have a BYOB license. Ald. Rainey asked if McDonalds could have a BYOB license. G. Farrar said that the genesis of this ordinance came up from pop-up restaurants. After research I found there was no consistent policy or plan. Ald. Rainey said she thought there should be a clear distinction between licensee and non-licensee. G. Farrar said that he thought he heard more information is needed on this subject and there is some concern over the annual fee. A voice vote was taken and A12 was held in committee. (A13) Ordinance 34-O-13 Amending the City Code Relating to Parking on the East Side of McDaniel Avenue The Transportation/Parking Committee and staff recommend that City Council consider Ordinance 34-O-13 amending Title 10, Motor Vehicles and Traffic, Residents Parking Only Districts, adding District 16, the east side of McDaniel (1315 – 1341) from Dempster Street to Greenwood Street to 24 hour daily, seven days a week. A voice vote was taken and A13 was approved unanimously. IV. ITEMS FOR DISCUSSION (APW1) Discussion of 727/729 Howard Street (City Lit) Project Stephen Griffin (Director Community and Economic Development) related his last meeting with City Lit. Ald. Rainey, who attended, and I realize that City Lit is more than a theatre. They have been in business for thirty-three seasons. As attested to in the hand-out, they are doing many things in the community. They offer five major programs besides live theatre, programs such as bringing plays to the grade schools so that the students are encouraged to read and Shakespeare where girls get to play all the parts. A nd, they will have an economic impact on Evanston. It is called the multiplying effect. Those who go to the theatre might come in early for dinner, or stay after for a light meal and a drink and pay for parking. Ald. Rainey said that the reason the hand-out was created is that these offerings have not been here in Evanston before except the “Books on the Chopping Block.” 35 of 459 Page 8 of 8 Rev. 3/28/2013 10:44:23 AM V. COMMUNICATIONS VI. ADJOURNMENT Ald. Rainey motioned and Ald. Braithwaite seconded that the meeting be adjourned. It was unanimously approved. Chair Holmes adjourned the meeting at 7:16 p. m. Respectfully Submitted, Phillip Baugher Administrative Secretary, Administrative Services 36 of 459 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Richard Perry, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: March 28, 2013 Recommended Action: Staff recommends approval of the City of Evanston Payroll and Bills List. Effective in 2013 the bills list will not include the Evanston Public Library. The Library bills will be included for informational purposes in the Treasurer’s Monthly Report. Summary: Payroll – February 25, 2013 through March 10, 2013 $2,833,254.44 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – April 2, 2013 $2,113,996.69 General Fund Amount –Bills list $694,441.98 General Fund Amount –Supplemental list $ 937.00 General Fund Total: $695,378.98 Credit Card Activity – Period End February 28, 2013 $ 85,415.04 Attachments: Bills Lists, February Credit Card Transactions For City Council meeting of April 1, 2013 Item A1/A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum 37 of 459 CITY OF EVANSTON, ILR5504003B BILLS LIST 04/02/13PERIOD ENDING 00100 GENERAL ACCOUNT 100 GENERAL FUND ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 100.41340 CELLEBRITE USA, INC.1 KIT UFED TOUCH ULTIMATE 9,584.00 100.41340 DIRECTOR, ILLINOIS STATE POLICE CASE #12-33162 SEIZED FUNDS 419.00 100.21640 GUARDIAN MONTHLY INVOICE 12,602.96 100.21650 NATIONAL GUARDIAN LIFE INSURAN MONTHLY INVOICE 339.39 100.21680 CHICAGO TRANSIT AUTHORITY *CHICAGO CARD PLUS 1,070.00 100.10260 CITY OF EVANSTON - PETTY CASH *PETTY CASH REIMB.1,139.96 100.12180 THE NOVAK CONSULTING GROUP, INC PROFESSIONAL SERVICES 13,839.00 100.22725 VERIZON WIRELESS (25505)WIRELESS SERVICE 585.92 100.22725 VERIZON WIRELESS (25505)WIRELESS SERVICE 585.28 100.41340 DIRECTOR, ILLINOIS STATE POLICE CASE #12-13251 SEIZED FUNDS 1,876.00 100.41340 DIRECTOR, ILLINOIS STATE POLICE CASE #12-24977 SEIZED FUNDS 270.00 100.41340 DIRECTOR, ILLINOIS STATE POLICE CASE #12-31801 SEIZED FUNDS 173.00 100.41340 DIRECTOR, ILLINOIS STATE POLICE CASE #12-32481 SEIZED FUNDS 330.00 100.41340 DIRECTOR, ILLINOIS STATE POLICE CASE #12-30681 SEIZED FUNDS 409.00 100.41340 DIRECTOR, ILLINOIS STATE POLICE CASE #12-28296 SEIZED FUNDS 314.00 100.41340 DIRECTOR, ILLINOIS STATE POLICE CASE #12-24085 SEIZED FUNDS 334.50 100.41340 DIRECTOR, ILLINOIS STATE POLICE CASE #12-3186 SEIZED FUNDS 5,458.63 100.41340 DIRECTOR, ILLINOIS STATE POLICE CASE #12-30889 SEIZED FUNDS 606.29 100.22730 BANK OF AMERICA COMMERCIAL CARD *PURCHASING CARD FEBRUARY 2013 85,415.04 135,351.97 1300 CITY COUNCIL 1300.62456 ON TRACK FULFILLMENT INC.1ST WARD POSTCARDS 230.38 1300.62456 ON TRACK FULFILLMENT INC.3RD WARD POSTCARDS 259.39 1300.62210 ALLEGRA PRINT & IMAGING 9TH WARD POSTCARDS 65.00 1300.62210 ALLEGRA PRINT & IMAGING 1ST WARD POSTCARDS 329.00 1300.62210 H & H CHICAGO 2ND WARD POSTCARDS 342.84 1300.62210 ALLEGRA PRINT & IMAGING 3RD WARD POSTCARDS 375.00 1300.62210 H & H CHICAGO 2ND WARD SPECIAL POSTCARDS 138.08 1300.62210 ALLEGRA PRINT & IMAGING 5TH WARD POSTCARDS 315.00 2,054.69 1505 CITY MANAGER 1505.65095 OFFICE DEPOT OFFICE SUPPLIES FY13 146.40 146.40 1570 EVANSTON150 OPERATING 1570.62210 QUARTET COPIES 2ND QRT POSTERS/FLYERS 200.00 200.00 1705 LEGAL ADMINISTRATION 1705.62130 PROPERTY INSIGHT SPECIAL SEARCH 100.00 1705.62345 FEDERAL EXPRESS CORP.MONTHLY CHARGES 37.18 137.18 1905 ADM.SERVICES- GENERAL SUPPORT 1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,200.00 1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,200.00 1905.65095 OFFICE DEPOT OFFICE SUPPLIES ADMIN GEN SUPP 7.80 1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,200.00 38 of 459 CITY OF EVANSTON, ILR5504003B BILLS LIST 04/02/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3,607.80 1910 FINANCE DIVISION - REVENUE 1910.65095 OFFICE DEPOT OFFICE SUPPLIES 267.99 1910.62431 GARDA CL GREAT LAKES, INC.ARMORED CAR SERVICES 4.47 1910.52010 CHAPMAN, NICHOLAS REFUND-DUPLICATE PAYMENT 90.00 1910.52010 SIEGFRIED, GEORGE REFUND-STICKER-E04805/E16579 37.50 1910.62431 GARDA CL GREAT LAKES, INC.MONTHLY INVOICE 2,315.88 1910.51600 CALLOBRE, GEORGE REFUND-PARKING PERMIT 12.00 1910.56175 CALLOBRE, GEORGE REFUND-PARKING PERMIT 38.00 1910.62449 DUNCAN PARKING TECHNOLOGIES 2012 CITATIONS 26,896.95 1910.62449 DUNCAN PARKING TECHNOLOGIES 2012 CITATIONS 23,881.90 1910.64541 AZAVAR TECHNOLOGIES UTILITY AUDIT 51.92 53,596.61 1920 FINANCE DIVISION - ACCOUNTING 1920.62110 BAKER TILLY VIRCHOW KRAUSE FINANCIAL STATEMENT AUDIT 8,000.00 1920.62110 ACCOUNTEMPS ACCOUNTING SERVICES 870.00 1920.62110 ACCOUNTEMPS ACCOUNTING SERVICES 725.00 1920.62110 ACCOUNTEMPS ACCOUNTING SERVICES 870.00 1920.65095 OFFICE DEPOT OFFICE SUPPLIES ACCOUNTING 169.21 1920.62280 FEDERAL EXPRESS CORP.SHIPPING 45.54 10,679.75 1929 HUMAN RESOURCE DIVISION 1929.62270 NORTH SHORE UNIVERSITY HEALTH MEDICAL SERVICES 6,825.00 1929.62274 FEDERAL EXPRESS CORP.RECRUITMENT TESTING 25.91 1929.65095 OFFICE DEPOT OFFICE SUPPLIES FY 2013 57.31 1929.62274 TRANS UNION CORP MONTHLY FEES 45.00 6,953.22 1932 INFORMATION TECHNOLOGY DIVI. 1932.62340 GOVDELIVERY, INC.*SUBSCRIPTION MANAGEMENT SERV.6,000.00 1932.62185 CONVERGED COMMUNICATION SYSTEM ORACLE ENVIRONMENT ASSESMENT 3,570.00 1932.62340 CDW MICROSOFT SERVER 2012 9,394.08 1932.62175 IRON MOUNTAIN OSDP MULTI-MEDIA 694.93 1932.62250 SMS SYSTEMS MAINTENANCE SERVICE COMPUTER HARDWARE MAINT. 897.40 1932.62380 US BANK COPIER LEASE AGREEMENT 1,641.52 1932.62340 AVG TECHNOLOGIES USA, INC.1 YEAR LICENSE ANTI-VIRUS 2,583.76 1932.62340 ACCELA, INC.ACCELA RENEWAL 1 YEAR 127,703.75 1932.62509 TERILLIUM 80 HOURS TECHNICAL/FUNCTIONAL 560.00 1932.62340 CURRENT TECHNOLOGIES CORP MILESTONE SECURITY CAMERA 10,202.83 163,248.27 1941 PARKING ENFORCEMENT & TICKETS 1941.64005 COMED MONTHLY INVOICE 88.49 1941.62451 NORTH SHORE TOWING IMMOBILIZATION PROGRAM-FEB 2,325.00 1941.64540 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 387.64 1941.65020 MOTOROLA SOLUTIONS, INC.RADIO HOLSTERS FOR PEO 608.52 1941.52505 DICK, JOHN REFUND-DUP PYMNT-700467556 10.00 3,419.65 1999 FINANCIAL & HR SYSTEM 39 of 459 CITY OF EVANSTON, ILR5504003B BILLS LIST 04/02/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 1999.65570 NEW WORLD SYSTEMS TRAVEL HARDWARE INSTALLMENT 198.80 198.80 2101 COMMUNITY DEVELOPMENT ADMIN 2101.64540 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 34.90 34.90 2105 PLANNING & ZONING 2105.65095 OFFICE DEPOT 2013 PO OFFICE SUPPLIES BU2105 210.23 2105.62205 PIONEER PRESS 2013 PO FOR ZONING ADS BU2105 23.20 2105.62205 PIONEER PRESS 2013 PO FOR ZONING ADS BU2105 46.40 2105.62205 PIONEER PRESS 2013 PO FOR ZONING ADS BU2105 52.80 2105.62205 PIONEER PRESS 2013 PO FOR ZONING ADS BU2105 20.80 353.43 2115 HOUSING CODE COMPLIANCE 2115.64540 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 155.27 155.27 2120 HOUSING REHABILITATION 2120.64540 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 58.32 58.32 2126 BUILDING INSPECTION SERVICES 2126.65095 OFFICE DEPOT 2013 PO OFFICE SUPPLIES BU2126 93.88 2126.62464 LAMBERG, BRIAN ELECTRICAL INSPECTIONS 450.00 2126.62190 CLEAN CITY INNOVATIONS, LLC GRAFFITI REMOVALS 988.00 2126.62280 FEDERAL EXPRESS CORP.SHIPPING 47.69 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 2,560.00 2126.64540 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 62.45 2126.62464 LAMBERG, BRIAN ELECTRICAL INSPECTIONS 362.50 4,644.52 2128 EMERGENCY SOLUTIONS GRANT 2128.67110 CONNECTIONS FOR THE HOMELESS ESG GRANT 8,407.96 8,407.96 2205 POLICE ADMINISTRATION 2205.62225 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 2,713.49 2205.64015 NICOR 0632 MONTHLY CHARGES 258.80 2205.62375 LEADS ONLINE LLC FASTFIND SERVICE PACKAGE RENEWAL 4,920.00 2205.65085 A-MIDWEST BOARD-UP INC.BOARD UP - 115 CLYDE 293.00 2205.62360 NORTH REGIONAL MAJOR CRIMES FORCE ASSESSMENT 4,100.00 2205.62225 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 330.49 12,615.78 2210 PATROL OPERATIONS 2210.65020 VCG UNIFORM INITIAL UNIFORM PURCHASE 97.75 2210.65020 VCG UNIFORM UNIFORM PURCHASE 307.45 2210.65020 VCG UNIFORM INITIAL UNIFORM PURCHASE 14.95 2210.65020 O'HERRON CO INC. OF BODY ARMOR 898.33 2210.65020 VCG UNIFORM UNIFORM PURCHASE 277.75 2210.65020 VCG UNIFORM INITIAL UNIFORM PURCHASE 1,722.25 3,318.48 40 of 459 CITY OF EVANSTON, ILR5504003B BILLS LIST 04/02/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2215 CRIMINAL INVESTIGATION 2215.65095 PORTER LEE CORPORATION #PLC-EMS SOFTWARE LICENSE 3,000.00 2215.65095 PORTER LEE CORPORATION ANNUAL SUPPORT & MAINTENANCE 600.00 3,600.00 2230 JUVENILE BUREAU 2230.65020 O'HERRON CO INC. BODY ARMOR 758.33 758.33 2240 POLICE RECORDS 2240.65095 ILLINOIS PAPER COMPANY PAPER FY2013 62.50 62.50 2245 COMMUNICATIONS 2245.64540 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 1,085.66 1,085.66 2250 SERVICE DESK 2250.65040 LEMOI HARDWARE BATTERY PACK 11.99 2250.65040 LEMOI HARDWARE SPONGE MOP 14.99 2250.65125 LAUNDRY WORLD BLANKETS 189.00 2250.65040 LAPORT INC JANITORIAL SUPPLIES 124.14 2250.65040 GRAINGER, INC., W.W.SHELVING 732.71 2250.62425 COLLEY ELEVATOR CO.ELEVATOR INSPECTIONS 176.00 2250.62425 COLLEY ELEVATOR CO.FIRE KEY BOX RELOCATION 88.50 2250.65040 LEMOI HARDWARE JANITORIAL SUPPLIES 35.05 1,372.38 2251 311 CENTER 2251.64505 CYMBAL COMMUNICATIONS WIRELESS HEADSET SYSTEM 1,879.95 2251.64505 AT & T MOBILITY WIRELESS SERVICE 36.27 1,916.22 2260 OFFICE OF ADMINISTRATION 2260.62295 SYED, SOPHIA MEALS - PEACE OFFICER TRAINING 60.00 2260.62295 BLUE LINE LEARNING GROUP, INC. HAZARDOUS MATERIALS TRAINING 1,312.00 2260.62295 BLUE LINE LEARNING GROUP, INC. BLOODBORNE PATHOGENS TRAINING 1,472.00 2260.62295 KLEINPASTE, JASON MEALS - CRASH INVESTIGATE 60.00 2260.62295 CEPIEL, DAVID MEALS - COLD CASE INVESTIGATE 60.00 2260.62295 EVANSTON ATHLETIC CLUB FITNESS - JANUARY 2013 616.90 3,580.90 2270 TRAFFIC BUREAU 2270.65125 NORTH SHORE TOWING TOWS 210.00 2270.65085 L3 COMMUNICATIONS NITE WATCH CAMERA 135.26 345.26 2280 ANIMAL CONTROL 2280.65125 PETSMART KITTY LITTER 119.85 2280.62225 ANDERSON PEST CONTROL PEST CONTROL 52.70 172.55 2285 PROBLEM SOLVING TEAM 2285.61055 RING, MARIANNE CONTRACT AGREEMENT 884.00 2285.61055 RING, MARIANNE CONTRACT AGREEMENT 782.00 41 of 459 CITY OF EVANSTON, ILR5504003B BILLS LIST 04/02/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 1,666.00 2305 FIRE MGT & SUPPORT 2305.64540 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 257.88 2305.65125 HYDRA-RAM INC.TOOL REPAIR 303.27 2305.62315 FEDERAL EXPRESS CORP.SHIPPING 112.27 2305.65020 AIR ONE EQUIPMENT UNIFORMS 228.00 901.42 2310 FIRE PREVENTION 2310.62210 GENERATION COPY INC FORMS 175.00 175.00 2315 FIRE SUPPRESSION 2315.65085 LEMOI HARDWARE SMALL TOOLS 10.17 2315.65085 LEMOI HARDWARE SMALL TOOLS 30.85 2315.65085 LEMOI HARDWARE SMALL TOOLS 9.05 2315.65085 LEMOI HARDWARE SMALL TOOLS 9.90 2315.65085 LEMOI HARDWARE CREDIT RETURN 5.90- 2315.65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 355.25 2315.62295 VILLAGE OF ROMEOVILLE FIRE FIREFIGHTER TRAINING 150.00 2315.62295 VILLAGE OF ROMEOVILLE FIRE FIREFIGHTER TRAINING 300.00 2315.62509 TSI TEST STAND CALIBRATION 1,045.52 2315.65625 PHYSIO-CONTROL, INC. CARDIAC MONITORS 183,708.00 2315.65625 PHYSIO-CONTROL, INC. CARDIAC MONITORS ACC. 4,480.00 2315.65625 PHYSIO-CONTROL, INC. CARDIAC MONITORS ACC. 980.00 2315.65625 PHYSIO-CONTROL, INC. CARDIAC MONITORS ACC. 4,328.80 2315.65625 PHYSIO-CONTROL, INC. CARDIAC MONITORS ACC. 268.80 2315.65625 PHYSIO-CONTROL, INC. CARDIAC MONITORS ACC. 386.40 2315.65625 PHYSIO-CONTROL, INC. CARDIAC MONITORS ACC. 3,150.00 2315.62430 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 626.19 2315.65625 W S DARLEY & CO 2.5" X 50' LENGTH RUBBER LINE 3,099.00 2315.62522 HONEYWELL ANALYTICS, INC.MAINTENANCE & UPGRADE SCBA 1,556.51 2315.62522 AIR ONE EQUIPMENT HYDRO TESTS 445.00 2315.62295 DYNAMIC WATER RESCUE FIREFIGHTER TRAINING 150.00 205,083.54 2435 FOOD AND ENVIRONMENTAL HEALTH 2435.64540 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 15.58 2435.62477 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 34.90 2435.65075 AARYNN/ALLYSSA TRUCKING COURIER SERVICES 27.00 2435.65095 ALLEGRA PRINT & IMAGING ENVELOPES 169.00 2435.61050 GLEESON, HAYLEY REFUND FICA/MEDICARE TAXES 197.75 444.23 2440 VITAL RECORDS 2440.65095 OFFICE DEPOT OFFICE SUPPLIES 239.82 2440.53220 IL DEPT OF PUBLIC HEALTH DEATH CERTIFICATES 1,268.00 2440.65095 OFFICE DEPOT OFFICE SUPPLIES 77.56 1,585.38 2605 DIRECTOR OF PUBLIC WORKS 2605.64540 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 32.98 32.98 42 of 459 CITY OF EVANSTON, ILR5504003B BILLS LIST 04/02/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2610 MUNICIPAL SERVICE CENTER 2610.64005 COMED MONTHLY CHARGES 151.70 2610.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 66.88 2610.62440 OVERHEAD, INC.OVERHEAD DOOR MAINT.271.45 2610.62430 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 1,450.68 2610.62440 OVERHEAD, INC.RAMP DOOR OPERATOR CLUTCH 711.15 2,651.86 2625 ENGINEERING 2625.65085 POSITIONING SOLUTIONS CO.ROD BRACKET 146.31 146.31 2630 TRAFFIC ENGINEERING 2630.62210 PRF GRAPHICS 2013 PARKING PERMITS-RESIDENTS 318.50 2630.52130 KIM, YOUNG REFUND STICKER-E/0009-7/0132 90.00 408.50 2640 TRAF. SIG. & ST. LIGHT. MAINT 2640.64008 COMED MONTHLY CHARGES 30.57 2640.64008 COMED MONTHLY CHARGES 48.59 2640.64007 COMED MONTHLY CHARGES 5,771.75 2640.64006 COMED MONTHLY CHARGES 186.46 2640.64006 COMED MONTHLY CHARGES 26.78 2640.64008 COMED MONTHLY CHARGES 26.92 2640.64007 COMED MONTHLY CHARGES 37.40 2640.64007 COMED MONTHLY CHARGES 40.84 6,169.31 2665 STREETS AND SANITATION ADMINIS 2665.64540 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 1,548.34 2665.62295 NORTHEASTERN ILLINOIS PUBLIC S SUPERVISORY ACADEMY 100.00 2665.62295 NORTHEASTERN ILLINOIS PUBLIC S GET UP AND GO CLASS 50.00 2665.62295 NORTHEASTERN ILLINOIS PUBLIC S GET UP AND GO CLASS 100.00 1,798.34 2670 STREET AND ALLEY MAINTENANCE 2670.62295 NORTHEASTERN ILLINOIS PUBLIC S TRAFFIC INCIDENT MANAGEMENT 200.00 2670.62295 NORTHEASTERN ILLINOIS PUBLIC S SUPERVISORY ACADEMY 100.00 2670.65055 GALLAGHER MATERIALS CORPORATIO FY2012 UPM COLD PATCH PURCHASE 5,021.70 5,321.70 2680 SNOW AND ICE CONTROL 2680.65015 MORTON SALT FY2013 ROCK SALT PURCHASE 38,038.23 2680.65015 MORTON SALT FY2013 ROCK SALT PURCHASE 3,657.20 2680.65015 MORTON SALT FY2013 ROCK SALT PURCHASE 9,513.95 2680.65015 MORTON SALT FY2013 ROCK SALT PURCHASE 10,376.42 2680.65015 MORTON SALT FY2013 ROCK SALT PURCHASE 23,550.01 2680.65015 WELLSPRING MANAGEMENT LTD PURCHASE OF 9,254 GAL GEOBLEND 5,342.90 2680.65015 WELLSPRING MANAGEMENT LTD PURCHASE OF 9,254 GAL GEOBLEND 5,299.20 95,777.91 3005 REC. MGMT. & GENERAL SUPPORT 3005.64540 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 32.98 32.98 43 of 459 CITY OF EVANSTON, ILR5504003B BILLS LIST 04/02/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3010 REC. BUS. & FISCAL MGMT 3010.65095 OFFICE DEPOT OFFICE SUPPLIES 226.84 3010.62705 PLUG & PAY TECHNOLOGIES ONLINE MERCHANT ACCT FEES 27.10 253.94 3020 RECREATION GENERAL SUPPORT 3020.64540 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 32.98 3020.65125 COMCAST CABLE CABLE CHARGES 19.01 51.99 3025 PARK UTILITIES 3025.64005 COMED MONTHLY CHARGES 240.86 3025.64015 NICOR 0632 MONTHLY CHARGES 226.18 3025.64015 NICOR 0632 MONTHLY CHARGES 95.73 3025.64005 COMED MONTHLY CHARGES 96.49 3025.64005 COMED MONTHLY CHARGES 25.47 3025.64005 COMED MONTHLY CHARGES 617.76 3025.64005 COMED MONTHLY CHARGES 177.98 3025.64005 COMED MONTHLY CHARGES 14.53 3025.64005 COMED MONTHLY CHARGES 110.71 3025.64005 COMED MONTHLY CHARGES 56.20 1,661.91 3030 CROWN COMMUNITY CENTER 3030.62505 COUSSENS, DARCY YOUTH DANCE INSTRUCTOR 160.00 3030.62505 VAN DER KARR, MICHELLE A.ADULT DANCE INSTRUCTOR 120.00 3030.62505 LAMASTER, SHANNON UPDATE REGISTRATION DATABASE 405.00 685.00 3035 CHANDLER COMMUNITY CENTER 3035.65095 OFFICE DEPOT OFFICE SUPPLIES 227.28 3035.65040 LAPORT INC JANITORIAL SUPPLIES FY 2013 137.40 3035.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICES 31.20 3035.64540 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 23.16 3035.62507 VERTICAL ENDEAVORS WINTER CAMP FIELD TRIP 1/4 94.00 3035.62245 HENRICHSEN FIRE & SAFETY FIRE EXTINGUISHER SERVICE 230.70 743.74 3040 FLEETWOOD JOURDAIN COM CT 3040.65025 CATHOLIC CHARITIES OF CHICAGO SENIOR CONGREGATE MEAL 619.15 3040.62225 STA-KLEEN INC.CLEANING COOKING SURFACES 265.00 3040.62511 LAMASTER, SHANNON UPDATE REGISTRATION DATABASE 75.00 3040.65040 LAPORT INC JANITORIAL SUPPLIES 42.36 3040.65080 COCA-COLA ENTERPRISES VENDING RESALE 230.40 3040.65110 BLEACHER AMERICA, INC.REPAIR OF BLEACHERS 625.00 3040.65095 OFFICE DEPOT OFFICE SUPPLIES 74.42 3040.64540 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 35.33 3040.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICE 41.00 2,007.66 3045 FLEETWOOD/JOURDAIN THEATR 3045.62505 DUPONT, DAVID J.INSTRUCT TEEN DRAMA CLUB 200.00 200.00 44 of 459 CITY OF EVANSTON, ILR5504003B BILLS LIST 04/02/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3050 RECREATION OUTREACH PROGRAM 3050.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICE 33.33 33.33 3055 LEVY CENTER SENIOR SERVICES 3055.62245 EQUIPMENT DEPOT EQUIPMENT REPAIR 492.24 3055.61062 ST. MORITZ SECURITY SERVICES, PRIVATE EVENT SECURITY 2/22 156.00 3055.62210 ALLEGRA PRINT & IMAGING TAXI COUPON PRINTING 810.00 3055.64540 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 15.58 3055.56045 ILLINOIS DEPT OF REVENUE *SALES TAX - FEBRUARY 2013 36.00 3055.65095 OFFICE DEPOT OFFICE SUPPLIES FY 2013 337.96 3055.65050 CHEMCRAFT INDUSTRIES, INC.CLEANING CHEMICALS 129.80 3055.65110 CITY OF EVANSTON - PETTY CASH PETTY CASH REIMBURSEMENT 248.52 3055.62511 MAD SCIENCE OF NORTHERN IL PRIVATE PARTY ENTERTAINMENT 185.00 3055.65095 ILLINOIS PAPER COMPANY OFFICE PAPER 2013 120.30 3055.65025 CATHOLIC CHARITIES OF CHICAGO SENIOR CONGREGATE MEAL 2,724.26 3055.62511 COMCAST CABLE CABLE CHARGES 150.92 5,406.58 3080 BEACHES 3080.65045 BORDEN DECAL CO.SEASON BEACH PASSES 2013 3,340.00 3080.64540 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 44.70 3,384.70 3085 RECREATION FACILITY MAINT 3085.64540 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 34.09 34.09 3095 CROWN ICE RINK 3095.62508 LAPPING, RENEE SCOREKEEPER ADULT BROOMBALL 140.00 3095.62508 KNUTSON, KRISTOFER R.REFEREE ADULT BROOMBALL 240.00 3095.62508 LEVI, MATTHEW REFEREE ADULT BROOMBALL 180.00 3095.62508 PFEIFFER, SHAWN REFEREE ADULT BROOMBALL 420.00 3095.65080 COCA-COLA ENTERPRISES LAKESHORE VENDING RESALE 517.44 3095.62251 MCCAULEY MECHANICAL SERVICE AIR HANDLER REPAIR 887.14 3095.62495 ANDERSON PEST CONTROL PEST CONTROL 2013 79.00 3095.62251 MCCAULEY MECHANICAL SERVICE LOBBY WALL HEATER REPAIR 2,177.00 3095.64540 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 58.10 3095.62490 LAMASTER, SHANNON UPDATE REGISTRATION DATABASE 405.00 5,103.68 3130 SPECIAL RECREATION 3130.64540 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 15.58 15.58 3140 BUS PROGRAM 3140.64540 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 15.58 15.58 3150 PARK SERVICE UNIT 3150.64540 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 31.15 31.15 3505 PARKS & FORESTRY GENERAL SUP 3505.64540 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 349.27 45 of 459 CITY OF EVANSTON, ILR5504003B BILLS LIST 04/02/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 349.27 3510 HORTICULTURAL MAINTENANCE 3510.62199 REINDERS, INC.ERSKINE 1600 SNOWTHROWER 4,514.00 3510.65070 KIMBALL MIDWEST SUPPLIES 187.93 3510.65055 MEYER LABORATORY NUT BUSTER 178.97 3510.62195 SKOKIE PARK DISTRICT SOCCER/DOG PK MAINT/OPERATIONS 6,776.55 11,657.45 3520 DUTCH ELM DISEASE CONTROL 3520.62415 BLABOLIL, JILL TREE REMOVAL - 2325 FORESTVIEW 948.00 3520.62385 CHICAGO TRIBUNE RFP 13-22 ADVERTISEMENT 462.00 1,410.00 3605 ECOLOGY CENTER 3605.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICES 60.72 3605.65040 LAPORT INC JANITORIAL SUPPLIES 356.10 3605.64015 NICOR 0632 MONTHLY CHARGES 543.46 3605.56045 ILLINOIS DEPT OF REVENUE *SALES TAX - FEBRUARY 2013 59.00 3605.65040 LAPORT INC JANITORIAL SUPPLIES 118.00 1,137.28 3610 ECO-QUEST DAY CAMP 3610.62507 NORTHWEST PASSAGE OVER NIGHT CAMP TRIP 7,072.50 3610.64540 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 7.58 7,080.08 3700 ARTS COUNCIL 3700.62185 GODINEZ, HENRY PANEL HONORARIA CULTURAL FUND 75.00 3700.62185 MAZZONELLI, JOAN PANEL HONORARIA CULTURAL FUND 75.00 150.00 3710 NOYES CULTURAL ARTS CTR 3710.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICES 35.58 3710.64540 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 42.11 77.69 3805 FACILITIES ADMINISTRATION 3805.64540 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 44.74 3805.65095 DUSTCATCHERS, INC.CIVIC CTR FL MATS (1) YR SVCS 189.00 233.74 3806 CIVIC CENTER SERVICES 3806.64540 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 61.78 3806.65050 DAVIS ENVIRONMENTAL LABS., INC LEAD SAMPLES 450.00 3806.62225 ANDERSON PEST CONTROL PEST CONTROL 464.20 3806.62225 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 4,411.17 3806.65040 LAPORT INC JANITORIAL SUPPLIES CIVIC CTR 1,064.85 3806.65040 LEMOI HARDWARE SUPPLIES 46.97 3806.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 184.94 6,683.91 3807 CONSTRUCTION AND REPAIRS 3807.64540 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 494.38 494.38 46 of 459 CITY OF EVANSTON, ILR5504003B BILLS LIST 04/02/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 793,174.99 00195 NEIGHBOR.STABILIZATION PROGRAM 5005 NSP-GENERAL ADMINISTRATION 5005.62490 FEDERAL EXPRESS CORP.SHIPPING 16.70 16.70 16.70 00205 EMERGENCY TELEPHONE SYSTEM 5150 EMERGENCY TELEPHONE SYSTM 5150.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 2,774.75 5150.64540 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 795.47 5150.64505 AT & T 8100 COMMUNICATION CHARGES 475.49 5150.62509 MOTOROLA SOLUTIONS, INC.POLICE SERVICE AGREEMENT RENEWAL 19,272.69 23,318.40 23,318.40 00215 CDBG FUND 5220 CDBG ADMINISTRATION 5220.65095 OFFICE DEPOT 2013 PO OFFICE SUPPLIES BU5220 242.49 5220.62280 FEDERAL EXPRESS CORP.SHIPPING 67.62 5220.62205 PIONEER PRESS 2012 CAPER INPUT AD 692.00 1,002.11 1,002.11 00220 CD LOAN FUND 5280 CD LOAN 5280.65535.WNRSA TERRY GARRITY PLUMBING CASE SF 1 102012 1802 LEMAR 4,000.00 5280.65535 ANTON, KOCHIS & BOOTHE CASE SF 100113 1428 DOBSON 275.00 5280.65535.WNRSA VALUE REMODELING INC CASE SF 1 017-12 1314 FOWLER 7,750.00 12,025.00 12,025.00 00225 ECONOMIC DEVELOPMENT FUND 5300 ECON. DEVELOPMENT FUND 5300.62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS 39.00 5300.62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS 39.00 5300.62136 KANE, MCKENNA AND ASSOCIATES, DOCUMENT PREPARATION/REVIEW 787.50 5300.65625 OFFICE CONCEPTS SUPPLY & INSTALL FURNITURE 4,599.71 5300.62210 QUARTET COPIES 2013 BROKER EVENT FLYERS 125.50 5300.62490 FEDERAL EXPRESS CORP.SHIPPING 54.98 5300.62295 EVANSTON CHAMBER OF COMMERCE COMMUNITY FOUNDATION TICKET 45.00 5300.65095 OFFICE DEPOT 2013 PO OFFICE SUPPLIES BU5300 37.94 5300.62490 FRIEDLANDER, GUS *REAL ESTATE PROF. ENTERTAINMENT 300.00 47 of 459 CITY OF EVANSTON, ILR5504003B BILLS LIST 04/02/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 6,028.63 6,028.63 00330 HOWARD RIDGE TIF 5860 HOWARD RIDGE TIF 5860.65515 FEDERAL EXPRESS CORP.SHIPPING 33.81 33.81 33.81 00335 WEST EVANSTON 5870 WEST EVANSTON TIF 5870.62605 NOMAD DREAM LLC CONSTRUCTION LOAN AGREEMENT 30,000.00 30,000.00 30,000.00 00415 CAPITAL IMPROVEMENTS FUND 415175 CIVIC CTR RENOVATIONS 415175.65510 G.A. JOHNSON AND SON PROVIDE CONSTRUCTION SERVICES 70,053.00 70,053.00 415385 FIREMAN'S PARK 415385.62145 EXP US SERVICES INC.FIREMEN'S PARK TOPOGRAPHIC 1,993.74 1,993.74 415663 NOYES ROOF PROJECT 415663.65511 CHICAGO SCAFFOLDING, INC.PROTECTIVE SCAFFOLDING SERVICE 680.00 680.00 415688 ECOLOGY CTR GREENHOUSE 415688.65510 BEHLES & BEHLES 2013 ECOLOGY CENTER GREENHOUSE 4,655.88 4,655.88 415739 POLICE FIRE ROOF REPLACEMENT 415739.65510 MCGUIRE IGLESKI & ASSOCIATES PROVIDE PROFESSIONAL SERVICES 584.00 584.00 415854 ALLEY PAVING - CITY SHARE 415854.65515 COOK COUNTY RECORDER OF DEEDS RECORDINGS 600.00 600.00 415871 TRAFFIC SIGNAL UPGRADES 415871.65515 IL DEPT OF TRANSPORTATION SHERIDAN RD SIGNAL PROJECT 115,809.32 115,809.32 415885 BRIDGE REHAB PROGRAM 415885.65515 CIORBA GROUP, INC.BI-ANNUAL BRIDGE INSPECTION 3,735.00 3,735.00 415942 RIDGE/EMERSON/GREEN PHASE I 415942.65515 CHICAGO TRIBUNE AD NOTICE RFQ 13-12 EMERSON ST 517.00 517.00 416393 CITY WORKS UPGRADE PW FIELS 416393.65555 AZTECA SYSTEMS, INC.AZTECA SYSTEMS SUPPORT 9,602.14 9,602.14 208,230.08 48 of 459 CITY OF EVANSTON, ILR5504003B BILLS LIST 04/02/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 00505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 7005.62431 GARDA CL GREAT LAKES, INC.MONTHLY INVOICE 1,334.03 7005.64540 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 166.42 7005.62431 GARDA CL GREAT LAKES, INC.ARMORED CAR SERVICES 2,466.62 3,967.07 7015 PARKING LOTS & METERS 7015.62375 CHICAGO TRANSIT AUTHORITY MONTHLY RENT LOT 19 990.00 7015.65070 IPS GROUP, INC.MONTHLY INVOICE 396.40 7015.64005 COMED MONTHLY INVOICE 246.34 7015.64005 COMED MONTHLY INVOICE 295.16 7015.53510 COOK COUNTY COLLECTOR *PARKING TAX - FEBRUARY 2013 240.00 2,167.90 7025 CHURCH STREET GARAGE 7025.53515 VAN WIJK, MAIKE ACCESS CARD REFUND 25.00 7025.53515 FRANCE, HAL ACCESS CARD REFUND 25.00 7025.53515 NEUMEYER, KATHY ACCESS CARD REFUND 25.00 7025.53515 VILLARIN, MERIDETH ACCESS CARD REFUND 25.00 7025.53515 ROSSELL, GERMAN ACCESS CARD REFUND 25.00 7025.53500 COOK COUNTY COLLECTOR *PARKING TAX - FEBRUARY 2013 2,208.75 7025.62509 REVCON TECHNOLOGIES, INC.CHURCH ST SELF PK MAINTENANCE 2,650.00 4,983.75 7036 SHERMAN GARAGE 7036.62509 REVCON TECHNOLOGIES, INC.SHERMAN PLAZA MAINTENANCE 499.00 7036.62509 REVCON TECHNOLOGIES, INC.SHERMAN PLAZA MAINTENANCE 7,510.00 7036.53500 COOK COUNTY COLLECTOR *PARKING TAX - FEBRUARY 2013 4,037.50 7036.53515 ANSTEE, ROB ACCESS CARD REFUND 25.00 7036.53515 BARNES, SHEILA ACCESS CARD REFUND 25.00 7036.53515 BECKER, LINDSEY ACCESS CARD REFUND 25.00 7036.53515 COOLEY, BRIAN ACCESS CARD REFUND 25.00 7036.53515 DALTEN, JEREMY ACCESS CARD REFUND 25.00 7036.53515 GRECO, WENDY ACCESS CARD REFUND 25.00 7036.62660 INLAND AMERICAN RETAIL MONTHLY INVOICE 7,016.41 7036.53515 JEUELL, ABBY ACCESS CARD REFUND 25.00 7036.53515 KANJIRATHUMMOOTIL, FIONA ACCESS CARD REFUND 25.00 7036.53515 KUDANIAN, GERALD ACCESS CARD REFUND 25.00 7036.53515 MICKLEY, ROBYN ACCESS CARD REFUND 25.00 7036.53515 STRINGER, KEVIN ACCESS CARD REFUND 25.00 7036.53515 VINNAKOTA, NITHYA ACCESS CARD REFUND 25.00 7036.53515 FURMANOV, ANNA ACCESS CARD REFUND 25.00 19,387.91 7037 MAPLE GARAGE 7037.62509 REVCON TECHNOLOGIES, INC.MAPLE ST GARAGE MAINTENANCE 5,036.00 7037.53515 PARCELL, GINGER ACCESS CARD REFUND 25.00 7037.53515 KANE, JESSICA ACCESS CARD REFUND 25.00 7037.64015 NICOR 0632 MONTHLY INVOICE 92.82 7037.53500 COOK COUNTY COLLECTOR *PARKING TAX - FEBRUARY 2013 2,417.25 7037.53510 COOK COUNTY COLLECTOR *PARKING TAX - FEBRUARY 2013 440.00 49 of 459 CITY OF EVANSTON, ILR5504003B BILLS LIST 04/02/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 8,036.07 38,542.70 00510 WATER FUND 510 WATER FUND 510.22700 D'ANNUNZIO, DAVID AND LAURA REFUND-OVERPYMNT 3340772-02 67.22 510.22700 EVANSTON HOUSING CORP REIMB. WATER REFUND 1,200.00 510.22700 LAKESIDE BANK ATTN: DAVID PINK REFUND-OVERPYMNT 5512290-02 310.43 510.22700 DEJONGH, CARMEN REFUND-OVERPYMNT 3331300-07 154.81 510.22700 KEN MORRIS & CONCEPCION BORBON REFUND-OVERPYMNT-1183500-01 89.98 510.22700 COURTS, WILLIAM REFUND-OVERPYMNT-1151172-03 67.22 510.22700 YORK, ETHAN & JENNIFER REFUND-OVERPYMNT 3342520-02 99.19 1,988.85 7100 WATER GENERAL SUPPORT 7100.64540 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 119.31 7100.62210 ON TRACK FULFILLMENT INC.PERFORM MAILING 125.00 7100.62210 ON TRACK FULFILLMENT INC.PRINTING 203.00 7100.62210 ON TRACK FULFILLMENT INC.PERFORM MAILING 75.00 7100.62210 ON TRACK FULFILLMENT INC.PERFORM MAILING 75.00 7100.62315 FEDERAL EXPRESS CORP.SHIPPING 26.40 623.71 7105 PUMPING 7105.65070 RAYNOR DOOR COMPANY NEW OVERHEAD DOOR - GARAGE 3 2,052.61 7105.64540 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 93.46 2,146.07 7110 FILTRATION 7110.65015 U.S. ALUMINATE ALUMINA TRIHYDRATE 4,910.34 7110.65015 ALEXANDER CHEMICAL CORPORATION LIQUID CHLORINE -TON CONTAINER 12,639.55 7110.65015 U.S. ALUMINATE ALUMINA TRIHYDRATE 4,838.45 7110.65015 U.S. ALUMINATE ALUMINA TRIHYDRATE 4,860.23 7110.65015 U.S. ALUMINATE ALUMINA TRIHYDRATE 4,855.88 7110.65015 U.S. ALUMINATE ALUMINA TRIHYDRATE 4,862.41 7110.65015 U.S. ALUMINATE ALUMINA TRIHYDRATE 4,866.77 7110.64540 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 93.46 7110.65015 ALEXANDER CHEMICAL CORPORATION LIQUID CHLORINE -TON CONTAINER 2,920.00 7110.65015 U.S. ALUMINATE ALUMINA TRIHYDRATE 4,840.63 49,687.72 7115 DISTRIBUTION 7115.64540 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 214.10 7115.65055 NORTH SHORE TOWING TOW & HOOK 40.00 7115.62230 M.E. SIMPSON COMPANY INC LEAK LOCATION REPORT 375.00 629.10 7120 WATER METER MAINTENANCE 7120.65070 MID AMERICAN WATER OF WAUCONDA 5/8" METER X 1/2" FIP 900.00 7120.65070 MID AMERICAN WATER OF WAUCONDA 5/8" METER X 1/2" FIP 245.00 7120.65070 MID AMERICAN WATER OF WAUCONDA COPPER SECURITY WIRE 110.00 7120.65070 MID AMERICAN WATER OF WAUCONDA LEAD SEALS 100.00 7120.65070 MID AMERICAN WATER OF WAUCONDA 4" FULL FACE RUBBER GASKET 21.90 50 of 459 CITY OF EVANSTON, ILR5504003B BILLS LIST 04/02/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7120.65070 MID AMERICAN WATER OF WAUCONDA 3" FULL FACE RUBBER GASKET 18.00 7120.65070 MID AMERICAN WATER OF WAUCONDA 2" METER FLANGES #CF31-77-NL 502.00 7120.65070 MID AMERICAN WATER OF WAUCONDA 1.5" METER FLANGES #CF31-66-NL 786.00 7120.64540 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 49.31 2,732.21 7125 OTHER OPERATIONS 7125.62460 HARRIS AMI INTERFACE WITH AQUAS 900.00 7125.62345 ON TRACK FULFILLMENT INC.PERFORM MAILING 47.04 7125.62315 ON TRACK FULFILLMENT INC.PERFORM MAILING 30.69 7125.62340 AZTECA SYSTEMS, INC.COMPUTER LICENSE & SUPPORT 10,702.86 11,680.59 69,488.25 00513 WATER-DEPR, IMPROV & EXTENSION 733078 SCADA SYSTEM IMPROVEMENTS 733078.62145 CDM SMITH, INC.EVANSTON WATER UTILITY 12,241.00 733078.65515 ALLAN INTEGRATED CONTROL SYSTEM SCADA SYSTEM UPGRADES 28,490.70 40,731.70 40,731.70 00515 SEWER FUND 7400 SEWER MAINTENANCE 7400.62415 KLF TRUCKING DEBRIS HAULING 2,200.00 7400.62461 PIONEER PRESS LEGAL NOTICE FOR BID-2013 CIPP 64.80 7400.64540 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 133.64 7400.65055 G & L CONTRACTORS, INC CRUSHED LIMESTONE 1,729.67 4,128.11 7410 SEWER OTHER OPERATIONS 7410.62340 AZTECA SYSTEMS, INC.COMPUTER LICENSE & SUPPORT 2,100.00 2,100.00 6,228.11 00520 SOLID WASTE FUND 7685 REFUSE COLLECT & DISPOSAL 7685.62390 LAKESHORE WASTE SERVICES, LLC FY2013 CONDO REFUSE COLLECTION 32,045.00 7685.56155 ILLINOIS DEPT OF REVENUE *SALES TAX - FEBRUARY 2013 7.00 7685.62415 GROOT RECYCLING & WASTE SERVICE FY2013 RESIDENTIAL REFUSE 135,467.00 7685.62405 WELLS FARGO BANK- SWANCC FY2013 OPERATIONS & MGMT SWANNC 46,242.55 7685.68310 WELLS FARGO BANK- SWANCC FY2013 CAPITAL COST SWANCC 2,681.15 216,442.70 7690 RESIDENTIAL RECYCLING COL 7690.64005 COMED MONTHLY CHARGES 496.54 496.54 216,939.24 00600 FLEET SERVICES 7705 GENERAL SUPPORT 7705.65095 OFFICE DEPOT OFFICE SUPPLIES FLEET SERVICES 62.40 7705.64540 NEXTEL COMMUNICATIONS *WIRELESS SERVICE 62.04 124.44 51 of 459 CITY OF EVANSTON, ILR5504003B BILLS LIST 04/02/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710 MAJOR MAINTENANCE 7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 152.00 7710.65060 SPEX HAND WASH - 1235 DODGE 15 WASHES 236.00 7710.65060 SPEX HAND WASH - 1235 DODGE 15 WASHES 148.00 7710.65060 SPEX HAND WASH - 1235 DODGE 15 WASHES 120.00 7710.65060 SPEX HAND WASH - 1235 DODGE WASHES 156.00 7710.65060 SPRING ALIGN SNOW PLOW #626 587.49 7710.65060 STANDARD EQUIPMENT COMPANY OUTSIDE REPAIR #714 9,879.68 7710.65060 STANDARD EQUIPMENT COMPANY FLYWHEEL RING GEAR REPAIR 2,356.39 7710.65060 STANDARD EQUIPMENT COMPANY CANLIFT ACTUATOR 1,926.93 7710.65060 STANDARD EQUIPMENT COMPANY HAND VALVE 593.54 7710.65060 SUBURBAN ACCENTS, INC.DECALS - FREQUENT STOPS 98.25 7710.65060 SUNNYSIDE PARTS WAREHOUSE BRAKE PARTS 642.60 7710.65060 SUNNYSIDE PARTS WAREHOUSE VACUUM PUMP SEAL KIT 47.74 7710.65060 SUNNYSIDE PARTS WAREHOUSE P/S GEAR BOX #542 528.40 7710.65060 TERMINAL SUPPLY CO.CABLES 189.54 7710.65060 WHOLESALE DIRECT INC PLOW ANGLE 847.60 7710.65060 WHOLESALE DIRECT INC SPINNER MOTOR 422.33 7710.65060 WINTER EQUIPMENT CO, INC PLOW BLADES 1,824.93 7710.65035 COUNTRY GAS CO.CYLINDER RENTAL 29.95 7710.65060 CUMBERLAND SERVICENTER REPAIR TIPPER UNIT 106.05 7710.65060 CUMBERLAND SERVICENTER OUTSIDE REPAIR #718 1,556.80 7710.65060 CUMBERLAND SERVICENTER PISTON PARTS 33.09 7710.65060 DOUGLAS TRUCK PARTS WESTERN CUTTING EDGE 1,945.10 7710.65060 DOUGLAS TRUCK PARTS GOVERNOR 51.80 7710.65060 DOUGLAS TRUCK PARTS WESTERN PLOW LIGHT KITS 867.84 7710.65060 DOUGLAS TRUCK PARTS RELAY 37.30 7710.65060 DOUGLAS TRUCK PARTS PLOW CONTROLLER MVP 824.60 7710.65060 DOUGLAS TRUCK PARTS PLOW CONTROLLER PRO 662.40 7710.65060 DOUGLAS TRUCK PARTS WESTERN CONTROLLER 620.00 7710.65060 DOUGLAS TRUCK PARTS 6 PIN PLUG REPAIR KIT 108.50 7710.65060 DOUGLAS TRUCK PARTS RIVET PIN 58.65 7710.65060 DUECO, INC.OUTSIDE REPAIR #581 1,845.35 7710.65060 DUXLER TIRE & CAR CENTER ALIGNMENT #917 69.00 7710.65060 EVANSTON AUTO GLASS REPLACE WINDSHIELD #261 245.00 7710.65060 EVANSTON AUTO GLASS GLASS REPAIR #608 75.00 7710.65060 EVANSTON CAR WASH & DETAIL WASHES 64.00 7710.65060 FOSTER COACH SALES, INC.BRACKETS 63.90 7710.65060 FREEWAY FORD TRUCK SALES D/S SEAT ASSYM.644.31 7710.65060 FREEWAY FORD TRUCK SALES SEALS #921 152.63 7710.65060 GOLF MILL FORD PANEL RETURN 73.27- 7710.65060 GROVER WELDING COMPANY WATER TANK REPAIR 360.00 7710.65060 GROVER WELDING COMPANY MOLDBOARD FROM PLOW REPAIR 522.27 7710.65060 HAVEY COMMUNICATIONS INC.2 P.A. INSTALLS 1,576.00 7710.65060 HAVEY COMMUNICATIONS INC.SPOT LIGHT SHAFT #44 87.90 7710.65060 JENNINGS CHEVROLET P/S PUMP #60 125.83 7710.65060 JENNINGS CHEVROLET WHEEL #63 259.24 7710.62240 LAWSON PRODUCTS, INC.SHOP PARTS FOR VEHICLES 572.91 7710.65060 LEACH ENTERPRISES, INC.VALVE 26.94 7710.65060 LEACH ENTERPRISES, INC.BRAKE JOB #328 1,440.15 52 of 459 CITY OF EVANSTON, ILR5504003B BILLS LIST 04/02/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.65060 LEACH ENTERPRISES, INC.CALIPER CORE CREDIT 100.00- 7710.65060 LEACH ENTERPRISES, INC.WASHER SOLVENT - BARREL 89.95 7710.65060 LEACH ENTERPRISES, INC.BRAKE DRUM #713 885.16 7710.65060 LEACH ENTERPRISES, INC.AIR DRY SPIN CART 227.69 7710.65060 LEACH ENTERPRISES, INC.CALIPERS #328 2,013.34 7710.65060 LEMOI HARDWARE PLOW CASTER BOLTS 15.20 7710.65060 LEMOI HARDWARE BOLTS #504 12.00 7710.65060 LEMOI HARDWARE PRIMER 6.70 7710.65060 LINDCO EQUIPMENT SALES, INC.AUTO CABLE HOIST 213.37 7710.65060 MCCANN INDUSTRIES, INC.GAS STRUT 231.10 7710.62240 METRO TANK AND PUMP COMPANY TANK CLEANING 3,181.00 7710.62240 METRO TANK AND PUMP COMPANY FUEL TANK REPAIR 1,471.77 7710.65060 NORTH SHORE TOWING TOW #553 525.00 7710.65060 NORTH SHORE TOWING TOW #917 145.00 7710.65060 NORTH SHORE TOWING TOW & HOOK #51 50.00 7710.65060 NORTH SHORE TOWING TOW & HOOK #67 50.00 7710.65060 NORTH SHORE TOWING TOW & HOOK #56 75.00 7710.65060 NORTH SHORE TOWING TIRE CHANGE #41 50.00 7710.65060 NORTH SHORE TOWING TOW & HOOK #623 525.00 7710.65060 NORTH SUBURBAN AUTO SUPPLY DIESEL BIO CON #600 170.28 7710.65060 NORTH SUBURBAN AUTO SUPPLY TOGGLE SWITCH 5.12 7710.65060 ORLANDO AUTO TOP SEAT REPAIR #917 350.00 7710.65060 ORLANDO AUTO TOP SEAT CUSHION REBUILT #577 150.00 7710.65060 P & G KEENE ELECTRICAL STARTER 225.00 7710.65060 P & G KEENE ELECTRICAL WINCH MOTOR 175.00 7710.65060 PATTEN INDUSTRIES WIPER BLADES #683 71.60 7710.65060 PATTEN INDUSTRIES OUTSIDE REPAIR #683 1,842.14 7710.65060 PATTEN INDUSTRIES OUTSIDE TRANS. REPAIR #683 1,910.54 7710.65060 REGIONAL TRUCK EQUIPMENT CO. 2-CHANNEL CORNER STROBE 191.46 7710.65060 RG SMITH EQUIPMENT COMPANY OUTSIDE SPREADER REPAIR 738.48 7710.65060 RUSSO POWER EQUIPMENT HYDRAULIC OIL COOLER KIT 1,085.00 7710.65060 S & T AUTOMOTIVE, INC.GENERATOR COOLING REPAIR 485.35 7710.65060 SIGLER'S AUTOMOTIVE & BODY BODY REPAIR #602 284.98 7710.62240 LAWSON PRODUCTS, INC.SUPPLIES RETURN 24.26- 7710.65060 PIONEER PRESS ADVERTISING FOR BID#13-15 47.20 7710.65085 LAWRENCE, DENNIS R TOOL ALLOWANCE -2013 550.00 7710.65050 ADVANCED PROCLEAN, INC.MOBILE POWER WASHING SERVICE 908.00 7710.65060 CARQUEST EVANSTON HYDRL. FITTINGS 34.92 7710.65060 CARQUEST EVANSTON HYDRL. FITTINGS 39.84 7710.65060 CARQUEST EVANSTON COUPLINGS 163.11 7710.65060 CARQUEST EVANSTON LAMPS 11.80 7710.65060 CARQUEST EVANSTON BRAKE PADS 66.98 7710.65060 CARQUEST EVANSTON V BELT 64.50 7710.65060 CARQUEST EVANSTON BELT MICRO V 64.50 7710.65060 CARQUEST EVANSTON TARP STRAP 5.08 7710.65060 CARQUEST EVANSTON MICRO V BELTS 43.46 7710.65060 CARQUEST EVANSTON P/S PUMP 118.17 7710.65060 CARQUEST EVANSTON AIR FILTERS 55.42 7710.65060 CARQUEST EVANSTON ROCKER SWITCH 4.87 7710.65060 CARQUEST EVANSTON ROCKER SWITCH 14.61 53 of 459 CITY OF EVANSTON, ILR5504003B BILLS LIST 04/02/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.65060 CARQUEST EVANSTON POWER STEERING FLUID 60.60 7710.65060 CARQUEST EVANSTON P/S PUMP 118.17 7710.65060 CARQUEST EVANSTON RELAY ACCESSORY 17.08 7710.65060 CARQUEST EVANSTON RELAY ACCESSORY 11.03 7710.65060 CARQUEST EVANSTON AIR FILTERS 34.00 7710.65060 CARQUEST EVANSTON MOTOR OIL 44.04 7710.65060 GOLF MILL FORD 6 FUEL FILTERS 82.62 7710.65060 GOLF MILL FORD AIR BAG LIGHTS 111.10 7710.65060 GOLF MILL FORD REAR SENSOR ASSYM.25.37 7710.65060 GOLF MILL FORD WIPER MOTOR 110.87 7710.65060 GOLF MILL FORD HUB ASSYM. #917 801.53 7710.65060 GOLF MILL FORD BRAKE WORK #917 631.20 7710.65060 GOLF MILL FORD OUTSIDE REPAIR #504 384.00 7710.65060 INTERSTATE BATTERY OF NORTHERN VEHICLE EQUIPMENT BATTERY 519.72 7710.65060 INTERSTATE BATTERY OF NORTHERN VEHICLE EQUIPMENT BATTERY 252.72 7710.65035 PALATINE OIL COMPANY, INC FUEL PURCHASES FOR 2013 26,034.15 7710.65035 PALATINE OIL COMPANY, INC FUEL PURCHASES FOR 2013 25,735.23 7710.65035 PALATINE OIL COMPANY, INC FUEL PURCHASES FOR 2013 22,903.96 7710.65035 PALATINE OIL COMPANY, INC BULK OIL & ANTIFREEZE PURCHASE 4,060.00 7710.65035 PALATINE OIL COMPANY, INC FUEL PURCHASES FOR 2013 25,925.67 7710.65035 PALATINE OIL COMPANY, INC FUEL PURCHASES FOR 2013 24,767.37 7710.65065 WENTWORTH TIRE SERVICE 2 NEW TIRES 826.55 7710.65065 WENTWORTH TIRE SERVICE TIRE CHANGE 95.30 7710.65065 WENTWORTH TIRE SERVICE NEW TIRE PURCHASE FOR 2013 291.96 7710.65015 1ST AYD CORP.WINDSHIELD WASHER SOLVENT BULK 191.23 7710.65060 AETNA TRUCK PARTS, INC.FILTERS 179.62 7710.65060 AETNA TRUCK PARTS, INC.HYDR. HOSE SPRING GUARD 72.00 7710.65060 ALLTECH AUTO INC.OUTSIDE BODY REPAIR #50 509.60 7710.65060 ALLTECH AUTO INC.OUTSIDE REPAIR #35 509.60 7710.65060 BIOTEK CORPORATION BIOSCRUB (2 CASES)230.80 7710.65060 BONNELL INDUSTRIES INC OUTSIDE REPAIR #629 7,070.34 7710.65060 BUCK BROTHERS, INC.TIE ROD ASSYM.156.02 7710.65060 BUCK BROTHERS, INC.3 KEYS 21.67 7710.65060 CARQUEST EVANSTON FLEETRUNNER RETURN 64.50- 7710.65060 CHICAGO INTERNATIONAL TRUCKS, MIRROR BRACKET 39.12 7710.65060 CHICAGO INTERNATIONAL TRUCKS, ACCELERATOR PETAL 230.64 7710.65060 CHICAGO PARTS & SOUND, LLC FILTER ASSYM.45.72 7710.65060 CHICAGO PARTS & SOUND, LLC ASSORTED FILTERS 199.44 7710.65060 CHICAGO PARTS & SOUND, LLC ROTOR ASSYM.351.88 7710.65060 CHICAGO PARTS & SOUND, LLC ELEMENT ASSYM.138.27 7710.62355 CINTAS #22 WEEKLY UNIFORM SERV.145.12 7710.62355 CINTAS #22 WEEKLY UNIFORM SERV.115.12 7710.62355 CINTAS #769 WEEKLY MAT SERV.166.26 7710.62355 CINTAS #769 WEEKLY MAT SERV.166.26 7710.65035 CITY WELDING SALES & SERVICE WELDING GASES 70.99 199,626.53 199,750.97 00605 INSURANCE FUND 7801 EMPLOYEE BENEFITS 54 of 459 CITY OF EVANSTON, ILR5504003B BILLS LIST 04/02/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7801.66050 HSA BANK, A DIVISION OF WEBSTE MONTHLY INVOICE 19.25 7801.66050 HSA BANK, A DIVISION OF WEBSTE MONTHLY ACCOUNT FEES 17.50 36.75 36.75 00700 FIREFIGHTERS PENSION FUND 8000 FIREFIGHTERS' PENSION 8000.61755 GRAYSTONE CONSULTING *CONSULTANT FEES 8,954.81 8,954.81 8,954.81 1,654,502.25 TOTAL 55 of 459 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT Supplemental Bills List Attachment General 100.21705 VARIOUS RECTRAC REFUNDS 937.00 937.00 Insurance VARIOUS VARIOUS WORKERS COMP 30,329.49 VARIOUS VARIOUS CASUALTY LOSS 5,212.27 VARIOUS VARIOUS CASUALTY LOSS 3,969.35 VARIOUS VARIOUS WORKERS COMP 64,539.96 VARIOUS VARIOUS CASUALTY LOSS 5,212.27 109,263.34 Police Pension 8100.61755 IPPFA IPPFA 2013 SPRING CONFERENCE 295.00 295.00 Sewer 7555.68305 IEPA LOAN DISBURSEMENT SEWER FUND 171,173.91 7560.68305 IEPA LOAN DISBURSEMENT SEWER FUND 140,310.49 311,484.40 VARIOUS VARIOUS TWIN EAGLE NATURAL GAS - FEBRUARY, 2013 37,514.70 37,514.70 459,494.44 Grand Total 2,113,996.69 Prepared by Date Approved by Date CITY OF EVANSTON BILLS LIST CURRENT YEAR PERIOD ENDING 04/02/2013 56 of 459 Bank of America Credit Card Statement for the Period ending February 28, 2013 REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION 311 CENTER - 60966 CPC CANVAS ON DEMAND 326.95$ 02/13/2013 64505 TELECOMMUNICATIONS CARRIER LINE CH ARTWORK FOR 311 CENTER 2251.64505 311 CENTER - 60966 FEDEXOFFICE 00036053 49.39$ 02/15/2013 64505 TELECOMMUNICATIONS CARRIER LINE CH LAMINATE 11 MAPS FOR 311 CENTER 311 CENTER - 60966 SNAPENGAGE - TIMZON 49.00$ 02/15/2013 64505 TELECOMMUNICATIONS CARRIER LINE CH MONTHLY FEE FOR WEB CHAT 311 CENTER - 60966 FEDEX 802232438191 16.47$ 02/18/2013 64505 TELECOMMUNICATIONS CARRIER LINE CH RETURN HEADSETS FOR WARRANTY REPLACEMENTS 311 CENTER - 60966 DEZIGNZWITHAZ 120.00$ 02/18/2013 64505 TELECOMMUNICATIONS CARRIER LINE CH ARTWORK FOR 311 CENTER. 7 PICTURES 311 CENTER - 60966 GFS MKTPLC #1915 69.94$ 02/26/2013 64505 TELECOMMUNICATIONS CARRIER LINE CH REFRESHMENTS/PAPER PRODUCTS 311 OPEN HOUSE 311 CENTER - 60966 DOMINICKS STOR00017004 22.22$ 02/26/2013 64505 TELECOMMUNICATIONS CARRIER LINE CH REFRESHMENTS 311 OPEN HOUSE 311 CENTER - 60966 DOMINICKS STOR00017004 13.14$ 02/28/2013 64505 TELECOMMUNICATIONS CARRIER LINE CH ICE 311 OPEN HOUSE ADMIN SVCS/ ADMIN - 50785 CITY OF EVANSTON PAY 1.00$ 02/04/2013 62295 TRAINING & TRAVEL PARKING ADMIN SVCS/ ADMIN - 50785 IL GOVMT FIN OFF ASSOC 400.00$ 02/21/2013 62360 MEMBERSHIP DUES ILLIINOIS GFOA ADMIN SVCS/ ADMIN - 50785 GOVERNMENT FINANCE OFF 735.00$ 02/25/2013 62360 MEMBERSHIP DUES GFOA ADMN SVCS /HUMAN RES - 49925 AMERICAN 00123765345200 381.80$ 02/25/2013 62295 TRAINING & TRAVEL FLIGHT - NPELRA CONFERENCE ADMN SVCS /HUMAN RES - 49925 DOMINICKS STOR00017004 5.11$ 02/08/2013 65125 OTHER COMMODITIES SERVICE AWARD FOR BOB G. FOOD ADMN SVCS /HUMAN RES - 49925 DOMINICKS STOR00017004 15.34$ 02/15/2013 65125 OTHER COMMODITIES AFSCME MEETING FOOD ADMN SVCS/INFO SYS - 49926 ADOBE SYSTEMS, INC.53.11$ 02/18/2013 64545 (IS ONLY) PERSONAL COMP SOFTWARE MONTHLY ADOBE CREATIVE CLOUD SUBSCRIPTION CITY COUNCIL ADMIN - 49935 AMTRAK .CO0258257123590 (40.00)$ 02/06/2013 62295 TRAINING & TRAVEL CANCELLATION OF ROUNDTRIP AMTRAK TICKET -CHICAGO/SPRINGFIELD 3/19- 3/21/13 - MAYOR TISDAHL CITY COUNCIL ADMIN - 49935 UNITED 0167175710763 219.80$ 02/28/2013 62295 TRAINING & TRAVEL AIRFARE FOR NATIONAL LEAGUE OF CITIES CONF., 3/9-3/12/13 WASHINGTON, DC - ALD. WYNNE CITY COUNCIL ADMIN - 49935 AMTRAK .CO0358258085507 20.00$ 02/06/2013 62295 TRAINING & TRAVEL ONE-WAY AMTRAK TICKET - SPRINGFIELD TO CHICAGO NWMC 3/21/13-MAYOR TISDAHL CITY COUNCIL ADMIN - 49935 NATIONAL LEAGUE OF CIT 495.00$ 02/21/2013 62295 TRAINING & TRAVEL REGISTRATION FEE - NATIONAL LEAGUE OF CITIES CONF. 3/9-3/12/13, WASHINGTON, DC - ALD. WYNNE CITY MGR'S OFF - 49932 CANVASONDEMAND/SHOPSOC 195.00$ 02/08/2013 62210 PRINTING THICK GALLERY WRAP-PRINTING CITY MGR'S OFF - 49932 DOMINICKS STOR00011379 5.61$ 02/01/2013 62295 TRAINING & TRAVEL PARKS/RECREATION TRAINING MEETING CITY MGR'S OFF - 49932 PROGRESSIVE BUSINESS C 199.00$ 02/06/2013 62295 TRAINING & TRAVEL WEBINAR, SURVIVAL TIPS FOR E-MAIL OVERLOAD CITY MGR'S OFF - 49932 DELTA 00623244471570 219.80$ 02/14/2013 62295 TRAINING & TRAVEL ALLIANCE FOR INNOVATION CONFERENCE-SWENTKOFSKE CITY MGR'S OFF - 49932 HOTELS.COM US 483.72$ 02/25/2013 62295 TRAINING & TRAVEL ALLIANCE FOR INNOVATION CONFERENCE-ERIKA STORLIE CITY MGR'S OFF - 49932 HILTON HOTEL F/D 75.00$ 02/25/2013 62295 TRAINING & TRAVEL PARKS/RECREATION TRAINING MEETING CITY MGR'S OFF - 49932 DELTA 00601673490383 29.00$ 02/25/2013 62295 TRAINING & TRAVEL ALLIANCE FOR INNOVATION CONFERENCE-ERIKA STORLIE CITY MGR'S OFF - 49932 DELTA 00601673490394 29.00$ 02/25/2013 62295 TRAINING & TRAVEL ALLIANCE FOR INNOVATION CONFERENCE-ERIKA STORLIE CITY MGR'S OFF - 49932 DELTA 00623248203992 303.80$ 02/25/2013 62295 TRAINING & TRAVEL ALLIANCE FOR INNOVATION CONFERENCE-ERIKA STORLIE CITY MGR'S OFF - 49932 DOMINICKS STOR00011379 32.97$ 02/26/2013 62490 OTHER PROGRAM COSTS FLOWERS FOR MAYOR MORTON EVENT CITY MGR'S OFF - 49932 WP-FEE.COM 26.00$ 02/04/2013 64545 (IS ONLY) PERSONAL COMP SOFTWARE WEB SOFTWARE CITY MGR'S OFF - 49932 HOOTSUITE MEDIA INC.5.99$ 02/07/2013 64545 (IS ONLY) PERSONAL COMP SOFTWARE WEB SOFTWARE-HOOTSUITE SOCIAL MEDIA DASHBOARD CITY MGR'S OFF - 49932 ADOBE SYSTEMS, INC.31.86$ 02/07/2013 64545 (IS ONLY) PERSONAL COMP SOFTWARE WEB SOFTWARE-CREATIVE CLOUD CITY MGR'S OFF - 49932 WP-FEE.COM 75.00$ 02/19/2013 64545 (IS ONLY) PERSONAL COMP SOFTWARE WEBSITE SOFTWARE-PREMIUM THEME CITY MGR'S OFF - 49932 WP-FEE.COM 30.00$ 02/20/2013 64545 (IS ONLY) PERSONAL COMP SOFTWARE WEBSITE SOFTWARE-WORDPRESS CUSTOM DESIGN CITY MGR'S OFF - 49932 ISSUU PUBLISHING 19.00$ 02/25/2013 64545 (IS ONLY) PERSONAL COMP SOFTWARE SOFTWARE TO DISPLAY DOCUMENTS ON THE WEBSITE CITY MGR'S OFF - 49932 DOMINICKS STOR00011379 59.33$ 02/20/2013 65025 FOOD COUNCIL FOOD-MAYOR MORTON EVENT CITY MGR'S OFF - 49932 ADORAMA INC 17.28$ 02/08/2013 65095 OFFICE SUPPLIES PICTURE FRAMES CITY MGR'S OFF - 49932 OFFICE DEPOT #510 51.98$ 02/12/2013 65095 OFFICE SUPPLIES POSTCARDS FOR MAYOR MORTON EVENT CITY MGR'S OFF - 49932 HAROLD'S TRUE VALUE HD 8.00$ 02/22/2013 65095 OFFICE SUPPLIES OFFICE SUPPLIES-PLATES-MAYOR MORTON EVENT CITY MGR'S OFF - 49932 VAN GALDER BUS COMPANY 1,275.00$ 02/26/2013 62295 TRAINING & TRAVEL EVANSTON DAY BUS RENTAL CITY MGR'S OFF - 49932 DUNKIN #306178 Q35 107.15$ 02/08/2013 62295 TRAINING & TRAVEL PROCUREMENT FAIR CITY MGR'S OFF - 49932 PANINO'S PIZZERIA OR 243.90$ 02/25/2013 62295 TRAINING & TRAVEL NON-PROFIT SOCIAL MEDIA TRAINING CITY MGR'S OFF - 49932 LAS PALMAS MEXICAN RES 143.00$ 02/12/2013 65025 FOOD CITY COUNCIL FOOD CITY MGR'S OFF - 49932 OLD NEIGHBORHOOD GRILL 180.00$ 02/25/2013 65025 FOOD CITY COUNCIL FOOD March 28, 2013 Does not include Library payments of $5,048.96 Page 1 of 1357 of 459 Bank of America Credit Card Statement for the Period ending February 28, 2013 REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION CITY OF EVAN-CITY CLRK OFF-ADM - 43398 NEOPOST USA 182.99$ 02/11/2013 62295 TRAINING & TRAVEL THIS WAS A PURCHASE FOR INK THE POSTAL MACHINE. CITY OF EVAN-CITY CLRK OFF-ADM - 43398 INTERNATIONAL INSTITUT 575.00$ 02/07/2013 62360 MEMBERSHIP DUES REGISTRATION FEE FOR THE 67TH IIMC ANNUAL CONFERENCE. CITY OF EVAN-CITY CLRK OFF-ADM - 43398 NOTARY PUBLIC ASSOCIAT 79.00$ 02/25/2013 65095 OFFICE SUPPLIES THIS AMOUNT IS FOR NOTARY SUPPLIES FOR THE CLERK'S OFFICE. CITY OF EVANSTON - 28879 SUPERSCOPE TECHNOLOGIE 189.89$ 02/06/2013 65555 PERSONAL COMPUTER EQ REPAIR COUNCIL CHAMBERS AUDIO RECORDER CITY OF EVANSTON - 28879 WWW.NEWEGG.COM 26.70$ 02/08/2013 65555 PERSONAL COMPUTER EQ TONER COLLECTION UNIT FOR CMO PRINTER CITY OF EVANSTON - 28879 PRECISION ROLLER 64.90$ 02/11/2013 65555 PERSONAL COMPUTER EQ PRINTER ROLLER ASSEMBLY CITY OF EVANSTON - 28879 OUTSOURCE TECHNOLOGIES 309.90$ 02/12/2013 65555 PERSONAL COMPUTER EQ TONER PURCHASE CITY OF EVANSTON - 28879 LASER SERVICE INC 245.00$ 02/12/2013 65555 PERSONAL COMPUTER EQ PRINTER REPAIR AT LIBRARY. COLOR PRINTER CITY OF EVANSTON - 28879 WWW.NEWEGG.COM 41.01$ 02/14/2013 65555 PERSONAL COMPUTER EQ EXTERNAL USB FLOPPY DRIVE CITY OF EVANSTON - 28879 AMAZON MKTPLACE PMTS 289.99$ 02/26/2013 65555 PERSONAL COMPUTER EQ XEROX IMAGING UNIT AND FIREWIRE CABLE CITY OF EVANSTON - 28879 RIMUHOSTING.COM 19.95$ 02/04/2013 62341 INTERNET SOLUTION PROVIDERS OFFSITE PAYROLL DISASTER RECOVERY STORAGE. CITY OF EVANSTON - 28879 INTERNATIONAL TRANSACTION 0.16$ 02/04/2013 62341 INTERNET SOLUTION PROVIDERS OFFSITE PAYROLL DISASTER RECOVERY STORAGE. CITY OF EVANSTON - 28879 WUFOO.COM/CHARGE 29.95$ 02/08/2013 62341 INTERNET SOLUTION PROVIDERS ONLINE FORMS DESIGN TOOL. CITY OF EVANSTON-PUBLIC WORKS - 28823 AMERICAN PUBLIC WORKS 75.00$ 02/13/2013 62295 TRAINING & TRAVEL TRAINING FOR BRIAN FRANK CITY OF EVANSTON-PUBLIC WORKS - 28823 US CONF OF MAYORS 510.00$ 02/25/2013 62360 MEMBERSHIP DUES MEMBERSHIP DUES FOR THE UUS CONFERENCE OF MAYORS CITY OF EVANSTON-PUBLIC WORKS/ - 28857 UNIFORMITY INC 350.00$ 02/28/2013 65020 CLOTHING 10 FLASHLIGHTS FOR PARKING ENFORCEMENT STAFF CITY OF EVANSTON-PUBLIC WORKS/ - 28857 EVANSTON SIGNS AND GRA 32.00$ 02/27/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TWO HOUR LIMIT SIGNS AND FOUR HOUR PARKING STICKERS CITY OF EVANSTON-PUBLIC WORKS/ - 28857 BUY PC SUPPLIES 45.85$ 02/04/2013 65095 OFFICE SUPPLIES COVERS FOR CHECK SCANNING EQUIPMENT - REVENUE OFFICE COMM ECON DEV/ADMIN - 50405 CITY OF EVANSTON 3.00$ 02/01/2013 62295 TRAINING & TRAVEL PARKING FOR EVANSTON CHAMBER OF COMMERCE EVENT IN CITY PARKING GARAGE COMM ECON DEV/ADMIN - 50405 IEDC ONLINE 525.00$ 02/21/2013 62295 TRAINING & TRAVEL IEDC ECONOMIC DEVELOPMENT TRAINING SESSION / PROFESSIONAL DEVELOPMENT MARCH 2013 COMM ECON DEV/ADMIN - 50405 IEDC ONLINE 425.00$ 02/21/2013 62295 TRAINING & TRAVEL JUNE 2013 PROFESSIONAL DEVELOPMENT / ECONOMIC DEVELOPMENT TRAINING COMM ECON DEV/ADMIN - 50405 LE PEEP EVANSTON 0.68$ 02/20/2013 62660 BUSINESS ATTRACTION/EXPANSION MEETING WITH TERRY HOWERTON/TECH NEXUS/CHICAGO TECH ACADEMY RE: POTENTIAL PARTNERSHIP OPPORTUNITIES COMM ECON DEV/ADMIN - 50405 LE PEEP EVANSTON 29.95$ 02/20/2013 62660 BUSINESS ATTRACTION/EXPANSION MEETING WITH TERRY HOWERTON/TECH NEXUS/CHICAGO TECH ACADEMY RE: POTENTIAL PARTNERSHIP OPPORTUNITIES COMM ECON DEV/ADMIN - 50405 THE CELTIC KNOT LLC 40.03$ 02/15/2013 62295 TRAINING & TRAVEL ILLINOIS DEPT. OF COMMERCE & ECONOMIC OPPORTUNITY - LUNCH COMM ECON DEV/ADMIN - 50405 POTBELLY 005 91.00$ 02/18/2013 62295 TRAINING & TRAVEL REFRESHEMENTS FOR MULTI-JURISDICTION AND INSPECTION/PLAN REVIEW RFP MTG HOSTED BY MALEKA SUMAR COMM ECON DEV/ADMIN - 50405 PRAIRIE MOON 61.25$ 02/21/2013 62295 TRAINING & TRAVEL FARA GROUP: ED SWARTZ; DOWNTOWN EVANSTON OFFICE RETAIL LISTINGS COMM ECON DEV/ADMIN - 50405 PARKING METER ZONE 1 2.50$ 02/25/2013 62295 TRAINING & TRAVEL PARKING FOR TIME OUT CHICAGO/WARD 8 WINE BAR ANNOUNCEMENT COMM ECON DEV/ADMIN - 50405 LITTLE WOK 34.12$ 02/27/2013 62295 TRAINING & TRAVEL WORKFORCE DEVELOPMENT LUNCH WITH ALD. PETER BRAITHWAITE COMM ECON DEV/ADMIN - 50405 APA STREAMING PRODUCTS 125.00$ 02/13/2013 62295 TRAINING & TRAVEL GODWIN CHEN - AMERICAN PLANNING ASSOCIATION FEE COMM ECON DEV/ADMIN - 50405 CRAIN COMMUNICATIONS 64.00$ 02/11/2013 65010 BOOKS, PUBLICATIONS, MAPS 1 YR SUBSCRIPTION TO CRAIN'S CHICAGO BUSINESS COMM ECON DEV/ADMIN - 50405 FATTY'S BURGERS & MORE 35.93$ 02/04/2013 65025 FOOD FATTY'S RIBBON CUTTING COMM ECON DEV/ADMIN - 50405 FATTY'S BURGERS & MORE 8.70$ 02/04/2013 65025 FOOD FATTY'S RIBBON CUTTING COMM ECON DEV/BLDG PS - 49933 ILFLS COM 59.95$ 02/25/2013 62490 OTHER PROGRAM COSTS MONTHLY SUBSCRIPTION FEE FOR FORECLOSURE WEBSITE COMM ECON DEV/PLNNING - 49934 CITY OF EVANSTON 2.00$ 02/11/2013 62295 TRAINING & TRAVEL PARKING FOR MEETING WITH LAND TRUST AND ETHS STAFF COMM ECON DEV/PLNNING - 49934 CITY OF EVANSTON-CH 2.00$ 02/27/2013 62295 TRAINING & TRAVEL PARKING FOR KIWANIS CLUB MEETING - SPEAKER COMM ECON DEV/PLNNING - 49934 GRANT PARK N GARAGE 24.00$ 02/28/2013 62295 TRAINING & TRAVEL PARKING FOR COOK COUNTY CMAP MEETING COMM ECON DEV/PLNNING - 49934 APA STREAMING PRODUCTS 150.00$ 02/15/2013 62295 TRAINING & TRAVEL AMERICAN PLANNING ASSOC ANNUAL CONFERENCE REGISTRATION; DENNIS MARINO AT SPEAKER'S RATE COMM ECON DEV/PLNNING - 49934 APA STREAMING PRODUCTS 695.00$ 02/15/2013 62295 TRAINING & TRAVEL AMERICAN PLANNING ASSOCIATION ANNUAL CONFERENCE REGISTRATION FEE FOR MELISSA KLOTZ, ZONING PLANNER COMM ECON DEV/PLNNING - 49934 APA STREAMING PRODUCTS 294.00$ 02/15/2013 62360 MEMBERSHIP DUES AMERICAN PLANNING ASSOCIATION ANNUAL MEMBERSHIP FEE FOR MELISSA KLOTZ, ZONING PLANNER FIRE/ADMINANSTON - 49929 OCEAN TECHNOLOGY SYSTE 350.00$ 02/20/2013 62295 TRAINING & TRAVEL AGA. TECHNICIAN COURSE FOR DAVID SMRHA & JUSTIN NORRIS FIRE/ADMINANSTON - 49929 NAEMSE 90.00$ 02/20/2013 62360 MEMBERSHIP DUES NAEMSE MEMBERSHIP RENEWAL FIRE/ADMINANSTON - 49929 GALLS INTERN 78.44$ 02/21/2013 65085 MINOR EQUIPMENT AND TOOLS SCBA MASK BAGS (5) FIRE/ADMINANSTON - 49929 FOOD4LESS #0558 9.24$ 02/20/2013 62295 TRAINING & TRAVEL TRAININF REFRESHMENTS CERT MEETING MIKE RONS FIRE/ADMINANSTON - 49929 MINUTEMAN PRESS 327.87$ 02/18/2013 65010 BOOKS, PUBLICATIONS, MAPS MENTORING MANUALS NEWEST VERSION FIRE/ADMINANSTON - 49929 ABT ELECTRONICS 590.00$ 02/18/2013 65050 BUILDING MAINTENANCE MATERIAL NEW WASHER FOR FIRE 2 FIRST FLOOR FIRE/ADMINANSTON - 49929 THE HOME DEPOT 1902 111.88$ 02/18/2013 65050 BUILDING MAINTENANCE MATERIAL TWO GARDEN HOSES AND NOZZLES FOR APPARATUS FLOOR. FIRE STATION 2 March 28, 2013 Does not include Library payments of $5,048.96 Page 2 of 1358 of 459 Bank of America Credit Card Statement for the Period ending February 28, 2013 REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION FIRE/ADMINANSTON - 49929 THE HOME DEPOT 1902 50.58$ 02/11/2013 65085 MINOR EQUIP & TOOLS VELCRO,HOSE WASHERS, HOSE REPAIR PER S/C MUNO FIRE/ADMINANSTON - 49929 ARLINGTON POWER EQUIPM 42.27$ 02/13/2013 65085 MINOR EQUIP & TOOLS SNOW BLOWER REPAIR (PARTS) FIRE STATION 1 O'GARA FIRE/ADMINANSTON - 49929 MYTARP 98.32$ 02/13/2013 65085 MINOR EQUIP & TOOLS 15 9'X12' TARPS FIRE/ADMINANSTON - 49929 ADVANCE AUTO PARTS #88 93.63$ 02/14/2013 65085 MINOR EQUIP & TOOLS WASH PADS AND POLES FOR STATIONS AND RIGS FIRE/ADMINANSTON - 49929 MENARDS MORTON GROVE 53.82$ 02/20/2013 65085 MINOR EQUIP & TOOLS PRIMER PAINT,PVC SOLID PVC TO INSTALL CONE ON RIGS PER S/C MUNO FIRE/ADMINANSTON - 49929 BLICK ART 800 447 1892 20.28$ 02/08/2013 65095 OFFICE SUPPLIES PAINT MARKERS S/C MUNO FIRE/ADMINANSTON - 49929 OFFICE DEPOT #510 98.99$ 02/11/2013 65095 OFFICE SUPPLIES INK CARTRIDGE D/C BLOCK FIRE/ADMINANSTON - 49929 NFPA NATL FIRE PROTECT 855.00$ 02/14/2013 62210 PRINTING NFPA CODE SUBSCRIPTION 1 YR FIRE/ADMINANSTON - 49929 HEARTLAND SERVICES 648.23$ 02/18/2013 62250 COMPUTER EQUIPMENT MAINT.MDC REPAIR FIRE/ADMINANSTON - 49929 ACCESS TOOLS 49.90$ 02/28/2013 65085 MINOR EQUIP & TOOLS VEHICLE LOCK OUT PART FIRE/ADMINANSTON - 49929 MOTOROLA, INC. - ONLIN 357.66$ 02/04/2013 65085 MINOR EQUIPMENT AND TOOLS PORTABLE RADIO BATTERIES FIRE/ADMINANSTON - 49929 THE HOME DEPOT 1902 35.97$ 02/07/2013 65085 MINOR EQUIPMENT AND TOOLS REPAIR PARTS FIRE/ADMINANSTON - 49929 THE HOME DEPOT 1902 72.28$ 02/28/2013 65085 MINOR EQUIPMENT AND TOOLS SMALL TOOLS E24 FIRE/ADMINANSTON - 49929 EVANSTON IMPRINTABLES 165.90$ 02/28/2013 62245 OTHER EQ MAINT PRINTING SERVICES: EMERGENCY MANAGEMENT/CERT FIRE/ADMINANSTON - 49929 USAIRWAY 03723024129915 25.00$ 02/15/2013 62295 TRAINING & TRAVEL REIMBURSABLE BY VENDOR: FOSTER COACH FACTORY VISIT - NEW AMBULANCE INSPECTION FIRE/ADMINANSTON - 49929 USAIRWAY 03723024129860 303.30$ 02/15/2013 62295 TRAINING & TRAVEL REIMBURSABLE BY VENDOR: FOSTER COACH FACTORY VISIT - NEW AMBULANCE INSPECTION FIRE/ADMINANSTON - 49929 AMERICAN 00123762928190 265.90$ 02/18/2013 62295 TRAINING & TRAVEL REIMBURSABLE BY VENDOR: FOSTER COACH FACTORY VISIT - NEW AMBULANCE INSPECTION SRQ-ORD FIRE/ADMINANSTON - 49929 FREDPRYOR CAREERTRACK 199.00$ 02/06/2013 62295 TRAINING & TRAVEL NOVAK: TRAINING / LEADERSHIP SEMINAR FIRE/ADMINANSTON - 49929 HYATT PLACE 97.44$ 02/21/2013 62295 TRAINING & TRAVEL REIMBURSABLE BY VENDOR: FOSTER COACH FACTORY VISIT - NEW AMBULANCE INSPECTION FIRE/ADMINANSTON - 49929 THE HOME DEPOT 1902 129.88$ 02/07/2013 65105 PHOTO/DRAFTING SUPPLIES SMALL TOOLS/EQUIPMENT LOCK BOXES (RIGS) FIRE/ADMINANSTON - 49929 PLN PRICELINE.COM RNTL 399.23$ 02/18/2013 62295 TRAINING & TRAVEL DUPLICATE CHARGE - AMOUNT REFUNDED IN MARCH HEALTH - 49924 AMAZON MKTPLACE PMTS 55.00$ 02/18/2013 62210 PRINTING PICTURE FRAMES FOR ENVIRONMENTAL HEALTH POSTERS HEALTH - 49924 BAILEY'S TEST STRIPS &220.50$ 02/14/2013 65045 LICENSING/REGULATORY SUPPLIES SUPPLIES FOR RESTAURANT INSPECTIONS LAW/LEGAL - 49927 COOK COUNTY RECORDER O 4.00$ 02/12/2013 62345 COURT COSTS/LITIGATION LEGAL DOCUMENTS ORDERED FROM RECORDER LAW/LEGAL - 49927 CRAIN COMMUNICATIONS 48.98$ 02/11/2013 65010 BOOKS, PUBLICATIONS, MAPS SUBSCRIPTION TO NEWSPAPER LAW/LEGAL - 49927 AMERICAN BAR ASSOCIATI 117.88$ 02/25/2013 65010 BOOKS, PUBLICATIONS, MAPS BOOK ORDERED POLICE DEPT/ADMIN - 49966 US FLEET TRACKING LLC 39.95$ 02/18/2013 41420 RESERVE NARCOTIC ENFORCEMENT NET MONTHLY TRACKING FEE POLICE DEPT/ADMIN - 49966 FREDPRYOR CAREERTRACK 149.00$ 02/05/2013 62295 TRAINING & TRAVEL SARAH JONES TRAINING POLICE DEPT/ADMIN - 49966 FREDPRYOR CAREERTRACK 388.00$ 02/06/2013 62295 TRAINING & TRAVEL MELISSA SACLUTI TRAINING (2 CLASSES) POLICE DEPT/ADMIN - 49966 FREDPRYOR CAREERTRACK 119.00$ 02/06/2013 62295 TRAINING & TRAVEL KEVIN CAMPBELL TRAINING POLICE DEPT/ADMIN - 49966 ROCKHURST UNIVERSITY C 199.00$ 02/22/2013 62295 TRAINING & TRAVEL PANDORA PRATT TRAINING POLICE DEPT/ADMIN - 49966 LAW ENFRCMNT INTELL UN 650.00$ 02/22/2013 62295 TRAINING & TRAVEL VINCE SANTILLO TRAINING POLICE DEPT/ADMIN - 49966 CHICAGO HARLEY DAVIDSO 350.00$ 02/25/2013 62295 TRAINING & TRAVEL DAN KEELER TRAINING POLICE DEPT/ADMIN - 49966 PRO GUARDS SALES 249.50$ 02/04/2013 65020 CLOTHING MOTORCYCLE EQUIPMENT POLICE DEPT/ADMIN - 49966 GALLS INTERN 649.67$ 02/11/2013 65020 CLOTHING PEPPER SPRAY POLICE DEPT/ADMIN - 49966 ARROWHEAD SCIENTIFIC I 414.76$ 02/05/2013 65095 OFFICE SUPPLIES ET SUPPLIES POLICE DEPT/ADMIN - 49966 DOJE`S FORENSIC SUP 29.01$ 02/07/2013 65095 OFFICE SUPPLIES ET SUPPLIES POLICE DEPT/ADMIN - 49966 B & H PHOTO-VIDEO-MO/T 300.04$ 02/08/2013 65095 OFFICE SUPPLIES ET SUPPLIES POLICE DEPT/ADMIN - 49966 ARROWHEAD SCIENTIFIC I 105.30$ 02/08/2013 65095 OFFICE SUPPLIES ET SUPPLIES POLICE DEPT/ADMIN - 49966 DOJE`S FORENSIC SUP 406.93$ 02/11/2013 65095 OFFICE SUPPLIES ET SUPPLIES POLICE DEPT/ADMIN - 49966 LEMOI ACE HARDWARE 26.81$ 02/26/2013 65085 MINOR EQUIP & TOOLS 5W STANDARD CFL BLU-LITE PHONE BULBS (4) POLICE DEPT/ADMIN - 49966 AMAZON MKTPLACE PMTS 23.28$ 02/20/2013 65085 MINOR EQUIPMENT AND TOOLS POLICE DEPT/ADMIN - 49966 AMAZON MKTPLACE PMTS 23.78$ 02/25/2013 65095 OFFICE SUPPLIES REPLACEMENT TELEPHONE HANDSET CORDS (8) PRCS/CHAND NEWB CNTR - 49945 TARGET 00009274 99.87$ 02/06/2013 65025 FOOD PRETZELS, GOLDFISH, SNACKS FOR PRESCHOOL PROGRAMS PRCS/CHAND NEWB CNTR - 49945 USPS 16262202033308925 21.10$ 02/18/2013 62315 POSTAGE MAILING BACK T-SCREWS TO SPIETH ANDERSON FOR INSPECTION PRCS/CHAND NEWB CNTR - 49945 NATIONAL ALLIANCE FOR 100.00$ 02/04/2013 62360 MEMBERSHIP DUES RENEWAL OF CYSA CREDENTIAL--SUBMISSION OF CEU'S PRCS/CHAND NEWB CNTR - 49945 SPIETH ANDERSON USA IN 97.00$ 02/14/2013 65050 BUILDING MAINTENANCE MATERIAL BOLTS FOR GYMNASTICS UNEVEN BARS PRCS/CHAND NEWB CNTR - 49945 TARGET 00009274 51.34$ 02/13/2013 65110 REC PROGRAM SUPPLIES MOVIES FOR VARIOUS PROGRAMS AND SNACKS FOR FULL DAY OUT PROGRAM ON 2/15 PRCS/COMMUNITY SERVICES - 50406 NASW ONLINE 260.00$ 02/08/2013 62360 MEMBERSHIP DUES MEMBERSHIP TO NATIONAL ASSOCIATION OF SOCIAL WORK RENEWED PRCS/COMMUNITY SERVICES - 50406 TAGS BAKERY 13.95$ 02/11/2013 65025 FOOD REFRESHMENTS FOR COA MEETING March 28, 2013 Does not include Library payments of $5,048.96 Page 3 of 1359 of 459 Bank of America Credit Card Statement for the Period ending February 28, 2013 REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION PRCS/ECOLOGY CNTR - 49956 PETSMART INC 427 88.14$ 02/08/2013 62490 OTHER PROGRAM COSTS ANIMAL MAINTENANCE SUPPLIES PRCS/ECOLOGY CNTR - 49956 PETSMART INC 427 39.18$ 02/18/2013 62490 OTHER PROGRAM COSTS ANIMAL MAINTENANCE SUPPLIES PRCS/ECOLOGY CNTR - 49956 DOMINICKS STOR00011379 23.97$ 02/25/2013 65025 FOOD APPLE CIDER FOR PROGRAMS PRCS/ECOLOGY CNTR - 49956 THE HOME DEPOT 1902 11.23$ 02/11/2013 65085 MINOR EQUIP & TOOLS LOCK LUBRICANT FOR FROZEN LOCKS PRCS/ECOLOGY CNTR - 49956 ECO-PRODUCTS 34.49$ 02/04/2013 65110 REC PROGRAM SUPPLIES COMPOSTABLE CUPS AND BOWLS FOR WILD AND SCENIC FILM FESTIVAL PRCS/ECOLOGY CNTR - 49956 ECO-PRODUCTS 36.67$ 02/07/2013 65110 REC PROGRAM SUPPLIES COMPOSTABLE CUPS FOR WILD AND SCENIC FILM FESTIVAL PRCS/ECOLOGY CNTR - 49956 DOMINICKS STOR00011379 23.63$ 02/18/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR BIRTHDAY PARTY PRCS/ECOLOGY CNTR - 49956 PETSMART INC 427 32.99$ 02/01/2013 62490 OTHER PROGRAM COSTS FOOD AND BEDDING FOR ANIMAL CARE PRCS/ECOLOGY CNTR - 49956 DOMINICKS STOR00011379 14.36$ 02/01/2013 62490 OTHER PROGRAM COSTS FOOD FOR ANIMALS PRCS/ECOLOGY CNTR - 49956 PETSMART INC 427 13.60$ 02/13/2013 62490 OTHER PROGRAM COSTS FOOD FOR ANIMAL CARE PRCS/ECOLOGY CNTR - 49956 PETSMART INC 427 61.60$ 02/26/2013 62490 OTHER PROGRAM COSTS ANIMAL FOOD PRCS/ECOLOGY CNTR - 49956 PETSMART INC 427 (16.00)$ 02/26/2013 62490 OTHER PROGRAM COSTS REFUND FROM INCOORECTLY RUNG PURCHASE PRCS/ECOLOGY CNTR - 49956 DOMINICKS STOR00011379 41.93$ 02/11/2013 65025 FOOD CIDER SUPPLIES FOR PROGRAM PRCS/ECOLOGY CNTR - 49956 DOMINICKS STOR00011379 8.34$ 02/04/2013 65110 REC PROGRAM SUPPLIES PURCHASE THAT HAD TAX INCLUDED WHICH WAS REFUNDED-SEE ABOVE PRCS/ECOLOGY CNTR - 49956 DOMINICKS STOR00011379 7.65$ 02/04/2013 65110 REC PROGRAM SUPPLIES BIRTHDAY PARTY PROGRAM CRAFT SUPPLIES PRCS/ECOLOGY CNTR - 49956 DOMINICKS STOR00011379 (8.34)$ 02/04/2013 65110 REC PROGRAM SUPPLIES REFUND OF PURCHASE THAT HAD TAX INCLUDED PRCS/ECOLOGY CNTR - 49956 DOMINICKS STOR00011379 39.94$ 02/07/2013 65110 REC PROGRAM SUPPLIES RECREATION PROGRAM MAPLE FUN SUPPLIES PRCS/ECOLOGY CNTR - 49956 DOMINICKS STOR00011379 20.94$ 02/13/2013 65110 REC PROGRAM SUPPLIES NATURE PALS PROGRAM SUPPLIES PRCS/FAC - 49954 THE HOME DEPOT 1902 11.88$ 02/07/2013 65050 BUILDING MAINTENANCE MATERIAL PICTURE HANGING MATERIALS USED AT LMCC PRCS/FAC - 49954 LEMOI ACE HDWE 20.00$ 02/11/2013 65050 BUILDING MAINTENANCE MATERIAL DEODORIZER FOR PUBLIC WORKS OFFICE SUITE PRCS/FAC - 49954 THE HOME DEPOT 1902 356.00$ 02/11/2013 65050 BUILDING MAINTENANCE MATERIAL AIR PURIFICATION EQUIPMENT FOR PUBLIC WORKS OFFICE SUITE PRCS/FAC - 49954 DRAPERY CENTER INC 95.00$ 02/11/2013 65050 BUILDING MAINTENANCE MATERIAL MINI BLIND FOR CONFERENCE ROOM 4802/LMCC PRCS/FAC - 49954 THE WEBSTAURANT STORE 186.14$ 02/11/2013 65050 BUILDING MAINTENANCE MATERIAL ORGANIZERS FOR ALDERMANIC LIBRARY PRCS/FAC - 49954 INTERIOR INVESTMENTS L 79.83$ 02/22/2013 65050 BUILDING MAINTENANCE MATERIAL COAT HANGERS FOR ALDERMANIC LIBRARY PRCS/FAC - 49954 PAYPAL ACUGAUGE 747.00$ 02/07/2013 65085 MINOR EQUIP & TOOLS TEST EQUIPMENT FOR BACK FLOW PREVENTERS/PLUMBING SHOP PRCS/FAC - 49954 STANDARD PIPE 173.96$ 02/01/2013 65050 BUILDING MAINTENANCE MATERIAL PIPE INSULATION FOR SERVICE CENTER "D" BUILDING PRCS/FAC - 49954 STANDARD PIPE 109.25$ 02/06/2013 65050 BUILDING MAINTENANCE MATERIAL PIPING AND CUTTERS FOR NOYES PRCS/FAC - 49954 STANDARD PIPE 315.94$ 02/08/2013 65050 BUILDING MAINTENANCE MATERIAL E.P.D. COLD WATER PIPING REPAIR MATERIALS PRCS/FAC - 49954 STANDARD PIPE 29.88$ 02/08/2013 65050 BUILDING MAINTENANCE MATERIAL E.P.D. REPLACEMENT PIPING PRCS/FAC - 49954 ABLE DISTRIBUTORS 99.44$ 02/11/2013 65050 BUILDING MAINTENANCE MATERIAL "B" TANK REGULATOR PRCS/FAC - 49954 STANDARD PIPE 238.01$ 02/11/2013 65050 BUILDING MAINTENANCE MATERIAL E.P.D. LOCKER ROOM HOT WATER REPAIR MATERIALS PRCS/FAC - 49954 THE HOME DEPOT 1902 48.67$ 02/14/2013 65050 BUILDING MAINTENANCE MATERIAL FLEETWOOD KITCHEN PLUMBING REPAIR PARTS PRCS/FAC - 49954 STANDARD PIPE 377.06$ 02/14/2013 65050 BUILDING MAINTENANCE MATERIAL REPLACEMENT TOILETS FOR SERVICE CENTER WASHROOMS PRCS/FAC - 49954 STANDARD PIPE 53.13$ 02/14/2013 65050 BUILDING MAINTENANCE MATERIAL ADDITIONAL MATERIALS FOR SERVICE CENTER TOILET REPLACEMENT PRCS/FAC - 49954 STANDARD PIPE 59.97$ 02/15/2013 65050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER DENTAL CLINIC REPAIR MATERIALS PRCS/FAC - 49954 THE HOME DEPOT 1902 25.23$ 02/18/2013 65050 BUILDING MAINTENANCE MATERIAL TOILET REPAIR PARTS FOR NOYES PRCS/FAC - 49954 STANDARD PIPE 50.43$ 02/19/2013 65050 BUILDING MAINTENANCE MATERIAL PIPE SUPPORT MATERIALS FOR FLEETWOOD BOILER ROOM PRCS/FAC - 49954 STANDARD PIPE 36.99$ 02/19/2013 65050 BUILDING MAINTENANCE MATERIAL PIPE SUPPORT SUPPLIES AT FLEETWOOD BOILER ROOM PRCS/FAC - 49954 STANDARD PIPE 16.29$ 02/22/2013 65050 BUILDING MAINTENANCE MATERIAL TOILET FLANGE FOR E.P.D. PRCS/FAC - 49954 THE HOME DEPOT 1902 25.79$ 02/25/2013 65050 BUILDING MAINTENANCE MATERIAL CLAMPS FOR FIRE HQ BASEMENT PRCS/FAC - 49954 THE HOME DEPOT 1902 53.13$ 02/27/2013 65050 BUILDING MAINTENANCE MATERIAL CHISELS FOR DRAIN MAINTENENCE SERVICE CENTER "D" BUILDING March 28, 2013 Does not include Library payments of $5,048.96 Page 4 of 1360 of 459 Bank of America Credit Card Statement for the Period ending February 28, 2013 REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION PRCS/FAC - 49954 THE HOME DEPOT 1902 122.09$ 02/11/2013 65050 BUILDING MAINTENANCE MATERIAL HEAT PUMP SUPPLIES FOR LMCC PRCS/FAC - 49954 JOHNSON LOCKSMITH INC 15.00$ 02/22/2013 65050 BUILDING MAINTENANCE MATERIAL KEYS FOR LMCC PRCS/FAC - 49954 JOHNSON LOCKSMITH INC 25.21$ 02/25/2013 65050 BUILDING MAINTENANCE MATERIAL KEYS FOR LMCC PRCS/FAC - 49954 THE HOME DEPOT 1902 269.00$ 02/15/2013 65085 MINOR EQUIP & TOOLS REPLACEMENT CORDLESS DRILL FOR LMCC PRCS/FAC - 49954 THE HOME DEPOT 1902 93.70$ 02/20/2013 65085 MINOR EQUIPMENT AND TOOLS REPLACEMENT PAINTING/VACUUM SUPPLIES FOR LMCC PRCS/FAC - 49954 ANDERSON LOCK CO 995.44$ 02/12/2013 62225 BLDG MAINT SVCS DOOR CLOSER FOR ADA ASSIST DOORS AT MAIN LIBRARY PRCS/FAC - 49954 ANDERSON LOCK CO 995.50$ 02/12/2013 62225 BLDG MAINT SVCS DOOR CLOSER FOR ADA ASSIST DOOR AT MAIN LIBRARY PRCS/FAC - 49954 THE HOME DEPOT 1902 211.58$ 02/22/2013 62250 COMPUTER EQUIPMENT MAINT.VINYL WALL BASE FOR E.P.D. PRCS/FAC - 49954 THE HOME DEPOT 1902 25.20$ 02/04/2013 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR WALL CLOSURE AT NOYES PRCS/FAC - 49954 LEMOI ACE HDWE 3.83$ 02/07/2013 65050 BUILDING MAINTENANCE MATERIAL HEAT SHRINK FOR SHOP PRCS/FAC - 49954 LEMOI ACE HDWE 16.28$ 02/08/2013 65050 BUILDING MAINTENANCE MATERIAL LOCK TITE THREAD SEALANT FOR MICROPHONE STANDS PRCS/FAC - 49954 THE HOME DEPOT 1902 50.77$ 02/15/2013 65050 BUILDING MAINTENANCE MATERIAL PLYWOOD AND ACCESS PANEL FOR LMCC NORTH WASHROOM PRCS/FAC - 49954 THE HOME DEPOT 1902 71.76$ 02/27/2013 65050 BUILDING MAINTENANCE MATERIAL PLYWOOD FOR LAGOON MOCK UP PRCS/FAC - 49954 THE HOME DEPOT 1902 39.64$ 02/28/2013 65050 BUILDING MAINTENANCE MATERIAL LUMBER AND FASTENERS FOR LAGOON MOCK UP PRCS/FAC - 49954 ANDERSON LOCK CO 117.36$ 02/04/2013 65050 BUILDING MAINTENANCE MATERIAL LOCK CORES FOR MAIN LIBRARY PRCS/FAC - 49954 ANDERSON LOCK CO 449.38$ 02/05/2013 65050 BUILDING MAINTENANCE MATERIAL NEW REPLACEMENT LOCK FOR FLEETWOOD PRCS/FAC - 49954 ANDERSON LOCK CO 263.73$ 02/06/2013 65050 BUILDING MAINTENANCE MATERIAL REPLACEMENT LOCK FOR FLEETWOOD PRCS/FAC - 49954 ANDERSON LOCK CO (449.38)$ 02/06/2013 65050 BUILDING MAINTENANCE MATERIAL CREDIT FOR PRICING ERROR PRCS/FAC - 49954 JOHNSON LOCKSMITH INC 30.00$ 02/28/2013 65050 BUILDING MAINTENANCE MATERIAL KEYS PRCS/FAC - 49954 JOHNSON LOCKSMITH INC 12.25$ 02/28/2013 65050 BUILDING MAINTENANCE MATERIAL KEYS PRCS/FAC - 49954 CHICAGO BATTERY 140.28$ 02/07/2013 65060 MATERIALS TO MAINTAIN AUTOS BATTERIES FOR SHOP STOCK PRCS/FAC - 49954 THE HOME DEPOT 1902 106.79$ 02/07/2013 65515 OTHER IMPROVEMENTS BATH VANITY AND SHELF BRACKETS FOR HOWARD STREET APARTMENT PRCS/FAC - 49954 LEMOI ACE HDWE 7.65$ 02/19/2013 65515 OTHER IMPROVEMENTS METAL FLANGE FOR HOWARD STREET APARTMENT PRCS/FAC - 49954 THE HOME DEPOT 1902 272.00$ 02/04/2013 65050 BUILDING MAINTENANCE MATERIAL ELECTRICAL WIRE FOR NOYES THEATRE PRCS/FAC - 49954 THE HOME DEPOT 1902 43.95$ 02/06/2013 65050 BUILDING MAINTENANCE MATERIAL FASTENERS AND DRILL BITS FOR NOYES THEATRE PRCS/FAC - 49954 WW GRAINGER 74.48$ 02/06/2013 65050 BUILDING MAINTENANCE MATERIAL CARBIDE HOLE CUTTER PRCS/FAC - 49954 WW GRAINGER 89.15$ 02/06/2013 65050 BUILDING MAINTENANCE MATERIAL CARBIDE HOLE CUTTER PRCS/FAC - 49954 THE HOME DEPOT 1902 8.19$ 02/07/2013 65050 BUILDING MAINTENANCE MATERIAL ELECTRICAL BOX BLANK COVERS PRCS/FAC - 49954 THE HOME DEPOT 1902 101.62$ 02/11/2013 65050 BUILDING MAINTENANCE MATERIAL ELECTRICAL BOX COVERS AND SWITCHES PRCS/FAC - 49954 THE HOME DEPOT 1902 10.23$ 02/11/2013 65050 BUILDING MAINTENANCE MATERIAL ELECTRICAL INSULATING TAPE PRCS/FAC - 49954 THE HOME DEPOT 1902 30.84$ 02/13/2013 65050 BUILDING MAINTENANCE MATERIAL ELECTRICAL CORDS AND CORD ENDS PRCS/FAC - 49954 THE HOME DEPOT 1902 17.94$ 02/14/2013 65050 BUILDING MAINTENANCE MATERIAL TOGGLE BOLTS FOR NOYES THEATRE PRCS/FAC - 49954 THE HOME DEPOT 1902 9.96$ 02/15/2013 65050 BUILDING MAINTENANCE MATERIAL BATTERIES PRCS/FAC - 49954 ACTIVE ELECTRIC SUPPLY 174.19$ 02/07/2013 65050 BUILDING MAINTENANCE MATERIAL METAL HOLE SAWS, CUTTERS AND BITS FOR NOYES THEATRE March 28, 2013 Does not include Library payments of $5,048.96 Page 5 of 1361 of 459 Bank of America Credit Card Statement for the Period ending February 28, 2013 REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION PRCS/FAC - 49954 MARSHALL ELECTRONI 7.98$ 02/11/2013 65050 BUILDING MAINTENANCE MATERIAL ELECTRICAL BOX COVER PRCS/FAC - 49954 ACTIVE ELECTRIC SUPPLY 137.28$ 02/20/2013 65050 BUILDING MAINTENANCE MATERIAL CIRCUIT BREAKERS FOR FLEET SERVICE PRCS/FAC - 49954 THE HOME DEPOT 1902 16.12$ 02/28/2013 65085 MINOR EQUIPMENT AND TOOLS REPLACEMENT DRILL TIPS AND BITS PRCS/FAC - 49954 KONEMATIC DOOR SYSTEMS 1,037.50$ 02/05/2013 62225 BLDG MAINT SVCS OVERHEAD DOOR SERVICE PRCS/FAC - 49954 FEDEX 802276319295 28.00$ 02/25/2013 65015 CHEMICALS SHIPPING FOR LMCC BOILER CHEMICAL SAMPLES PRCS/FAC - 49954 DREISILKER ELEC MOT 285.80$ 02/14/2013 65050 BUILDING MAINTENANCE MATERIAL REPLACEMENT MOTOR NOYES PRCS/FAC - 49954 KONEMATIC DOOR SYSTEMS 110.04$ 02/18/2013 65050 BUILDING MAINTENANCE MATERIAL REPLACEMENT PUSH BUTTON PRCS/FAC - 49954 ACTIVE ELECTRIC SUPPLY 1,000.00$ 02/28/2013 65050 BUILDING MAINTENANCE MATERIAL NOYES THEATRE LIGHTS FLOOR PRCS/FAC - 49954 ACTIVE ELECTRIC SUPPLY 689.40$ 02/28/2013 65050 BUILDING MAINTENANCE MATERIAL NOYES THEATRE LIGHTS PRCS/FAC - 49954 NSC NORTHERN SAFETY CO 27.88$ 02/27/2013 65090 SAFETY EQUIPMENT GLOVES RUBBER PRCS/FAC - 49954 THE HOME DEPOT 1902 5.25$ 02/01/2013 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR CHANDLER DRINKING FOUNTAIN PRCS/FAC - 49954 THE HOME DEPOT 1902 58.77$ 02/04/2013 65050 BUILDING MAINTENANCE MATERIAL PIPING SUPPLIES FOR E.P.D. HOT WATER PRCS/FAC - 49954 THE HOME DEPOT 1902 9.88$ 02/13/2013 65050 BUILDING MAINTENANCE MATERIAL SHOWER HEAD FOR E.P.D. PRCS/FAC - 49954 STANDARD PIPE 324.75$ 02/18/2013 65050 BUILDING MAINTENANCE MATERIAL DRAIN BASKETS FOR SERVICE CENTER "D" BUILDING PRCS/FAC - 49954 STANDARD PIPE 385.35$ 02/18/2013 65050 BUILDING MAINTENANCE MATERIAL DRAIN GRATES FOR SEVICE CENTER "D" BUILDING PRCS/FAC - 49954 THE HOME DEPOT 1902 19.48$ 02/20/2013 65050 BUILDING MAINTENANCE MATERIAL SUPPLY LINES FOR HOWARD ST. APARTMENT PRCS/FAC - 49954 STANDARD PIPE 193.25$ 02/27/2013 65050 BUILDING MAINTENANCE MATERIAL REPLACEMENT WATER HEATER FOR NOYES PRCS/FAC - 49954 ABLE DISTRIBUTORS 15.62$ 02/07/2013 65050 BUILDING MAINTENANCE MATERIAL PIPING SUPPLIES FOR NOYES BOILER #2 PRCS/FAC - 49954 ABLE DISTRIBUTORS 5.54$ 02/21/2013 65050 BUILDING MAINTENANCE MATERIAL FAN BELT FOR LIBRARY AHU PRCS/FAC - 49954 SOUTHSIDE CONTROL 464.63$ 02/06/2013 65050 BUILDING MAINTENANCE MATERIAL BOILER CONTROLLER FOR NOYES BOILER #3 PRCS/FAC - 49954 BORNQUIST, INC.150.00$ 02/27/2013 65050 BUILDING MAINTENANCE MATERIAL REPLACEMENT COUPLINGS FOR FLEETWOOD PRCS/FAC - 49954 THE HOME DEPOT 1902 63.81$ 02/18/2013 65050 BUILDING MAINTENANCE MATERIAL WIRE ROPE AND FASTENERS FOR SHOP STOCK PRCS/FAC - 49954 LEMOI ACE HDWE 18.32$ 02/19/2013 65050 BUILDING MAINTENANCE MATERIAL ELECTRICAL PIPING MATERIALS FOR CHANDLER PRCS/FAC - 49954 WW GRAINGER 62.82$ 02/19/2013 65050 BUILDING MAINTENANCE MATERIAL REPLACEMENT LIGHT FIXTURE FOR CHANDLER PRCS/FAC - 49954 WW GRAINGER 334.28$ 02/21/2013 65050 BUILDING MAINTENANCE MATERIAL REPLACEMENT LIGHT LAMPS FOR CHANDLER PRCS/FAC - 49954 WW GRAINGER 42.36$ 02/21/2013 65050 BUILDING MAINTENANCE MATERIAL REPLACEMENT LAMPS FOR CHANDLER PRCS/FAC - 49954 WW GRAINGER 84.72$ 02/21/2013 65050 BUILDING MAINTENANCE MATERIAL REPLACEMENT REFLECTOR FOR CHANDLER PRCS/FAC - 49954 WW GRAINGER 42.36$ 02/21/2013 65050 BUILDING MAINTENANCE MATERIAL REPLACEMENT REFLECTOR FOR CHANDLER PRCS/FAC - 49954 WW GRAINGER 325.50$ 02/21/2013 65050 BUILDING MAINTENANCE MATERIAL REPLACEMENT BALLASTS FOR SHOP STOCK PRCS/FAC - 49954 WW GRAINGER 457.89$ 02/21/2013 65050 BUILDING MAINTENANCE MATERIAL REPLACEMNET LIGHT FIXTURE WITH PROTECTIVE CAGE FOR CHANDLER PRCS/FAC - 49954 WW GRAINGER 170.43$ 02/21/2013 65050 BUILDING MAINTENANCE MATERIAL REPLACEMENT BALLAST AND LAMPS FOR CHANDLER PRCS/FAC - 49954 MARSHALL ELECTRONI 102.00$ 02/22/2013 65050 BUILDING MAINTENANCE MATERIAL REPLACEMENT LAMPS FOR SERVICE CENTER "D" BUILDING PRCS/FAC - 49954 MARSHALL ELECTRONI 60.00$ 02/22/2013 65050 BUILDING MAINTENANCE MATERIAL REPLACEMENT BALLAST FOR SERVICE CENTER "D" BUILDING March 28, 2013 Does not include Library payments of $5,048.96 Page 6 of 1362 of 459 Bank of America Credit Card Statement for the Period ending February 28, 2013 REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION PRCS/FAC - 49954 MARSHALL ELECTRONI 112.00$ 02/22/2013 65050 BUILDING MAINTENANCE MATERIAL GFCI RECEPTACLES FOR SHOP STOCK PRCS/FAC - 49954 LEMOI ACE HDWE 1.91$ 02/04/2013 65050 BUILDING MAINTENANCE MATERIAL LOCK DE-ICER FOR SHOP PRCS/FAC - 49954 THE HOME DEPOT 1902 129.95$ 02/07/2013 65050 BUILDING MAINTENANCE MATERIAL ELECTRICAL WIRE PRCS/FAC - 49954 MARSHALL ELECTRONI 193.89$ 02/08/2013 65050 BUILDING MAINTENANCE MATERIAL ELECTRICAL WIRE FOR TRUCK STOCK PRCS/FAC - 49954 THE HOME DEPOT 1902 60.26$ 02/04/2013 65050 BUILDING MAINTENANCE MATERIAL SHELVING FOR E.P.D. SERGEANT ROOM PRCS/FAC - 49954 THE HOME DEPOT 1902 40.54$ 02/13/2013 65050 BUILDING MAINTENANCE MATERIAL WALL PATCHING MATERIALS AND ACCESS PANEL FOR E.P.D. LOCKER ROOM PRCS/FAC - 49954 EVANSTON GLASS AND MIR 144.00$ 02/18/2013 65050 BUILDING MAINTENANCE MATERIAL REPLACEMENT LENS FOR NOYES THEATRE SOUND BOOTH PRCS/FAC - 49954 THE HOME DEPOT 1902 84.85$ 02/25/2013 65050 BUILDING MAINTENANCE MATERIAL DRYWALL PATCHING MATERIALS PRCS/FAC - 49954 LEMOI ACE HDWE 23.64$ 02/25/2013 65050 BUILDING MAINTENANCE MATERIAL CLEANING SUPPLIES FOR LMCC PRCS/FAC - 49954 THE HOME DEPOT 1902 19.97$ 02/01/2013 65050 BUILDING MAINTENANCE MATERIAL KNEE PROTECTION PADS PRCS/FAC - 49954 EPCO PAINT STORE 1252 130.56$ 02/01/2013 65050 BUILDING MAINTENANCE MATERIAL PAINT FOR LMCC PRCS/FAC - 49954 EPCO PAINT STORE 1252 173.02$ 02/06/2013 65050 BUILDING MAINTENANCE MATERIAL PAINT FOR LMCC PRCS/FAC - 49954 THE HOME DEPOT 1902 326.21$ 02/14/2013 65050 BUILDING MAINTENANCE MATERIAL FLOOR RE-FINISHING RENTAL EQUIPMENT AND MATERIALS PRCS/FAC - 49954 EPCO PAINT STORE 1252 86.51$ 02/14/2013 65050 BUILDING MAINTENANCE MATERIAL PAINT FOR OLMCC PRCS/FAC - 49954 THE HOME DEPOT 1902 18.64$ 02/15/2013 65050 BUILDING MAINTENANCE MATERIAL PAINTING EQUIPMENT FOR LMCC PRCS/FAC - 49954 THE HOME DEPOT 1902 8.97$ 02/15/2013 65050 BUILDING MAINTENANCE MATERIAL PAINTING EQUIPMENT FOR LMCC PRCS/FAC - 49954 THE HOME DEPOT 1902 (43.20)$ 02/15/2013 65050 BUILDING MAINTENANCE MATERIAL CREDIT DUE UPON RETURN OF RENTAL EQUIPMENT PRCS/FAC - 49954 EPCO PAINT STORE 1252 182.78$ 02/20/2013 65050 BUILDING MAINTENANCE MATERIAL PAINT AND ADDITIONAL PAINT SUPPLIES FOR LMCC PRCS/FAC - 49954 EPCO PAINT STORE 1252 211.17$ 02/21/2013 65050 BUILDING MAINTENANCE MATERIAL FLOOR FINISH AND SEALER FOR LMCC. PRCS/FAC - 49954 THE HOME DEPOT 1902 313.39$ 02/22/2013 65050 BUILDING MAINTENANCE MATERIAL RENTAL OF FLOOR RE-FINISHING EQUIPMENT FOR THE LMCC PRCS/FAC - 49954 THE HOME DEPOT 1902 108.01$ 02/25/2013 65050 BUILDING MAINTENANCE MATERIAL PAINTING MATERIALS AND SUPPLIES FOR THE LMCC PRCS/FAC - 49954 THE HOME DEPOT 1902 (146.60)$ 02/25/2013 65050 BUILDING MAINTENANCE MATERIAL DEPOSIT CREDIT UPON RETURN OF RENTAL EQUIPMENT PRCS/FAC - 49954 THE HOME DEPOT 1902 (38.67)$ 02/25/2013 65050 BUILDING MAINTENANCE MATERIAL CREDIT FOR RETURN OF NON-USED FLOOR RE-FINISHING ITEMS PRCS/FAC - 49954 THE HOME DEPOT 1902 (5.23)$ 02/25/2013 65050 BUILDING MAINTENANCE MATERIAL SALES TAX REFUND PRCS/FAC - 49954 LEMOI ACE HARDWARE 15.81$ 02/26/2013 65050 BUILDING MAINTENANCE MATERIAL DRILL BITS AND FASTENERS FOR TRUCK STOCK PRCS/FLEETWOOD JOUR CNTR - 49960 ENCHANTED CASTLE 410.62$ 02/14/2013 62507 FIELD TRIPS OUTING FOR AFTER SCHOOL PRCS/FLEETWOOD JOUR CNTR - 49960 ENCHANTED CASTLE 136.88$ 02/14/2013 62507 FIELD TRIPS DEPOSIT FOR OUTING AFTER SCHOOL PRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN 124.80$ 02/04/2013 65025 FOOD SUPPLIES FOR MASON PARK PRCS/FLEETWOOD JOUR CNTR - 49960 GFS MKTPLC #1915 85.90$ 02/06/2013 65025 FOOD SUPPLIES FOR INTERGENERATIONAL PROGRAM PRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN 15.94$ 02/06/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOL PROGRAM PRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN 70.69$ 02/06/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOL PROGRAM PRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN 70.69$ 02/13/2013 65025 FOOD MILK FOR AFTER SCHOOL PRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN 93.39$ 02/13/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOL PRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN 145.92$ 02/18/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOL PROGRAM PRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN 51.78$ 02/22/2013 65025 FOOD MILK FOR AFTER SCHOOL PROGRAM PRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN 113.32$ 02/22/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOL / SENIORS PRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN 70.35$ 02/27/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOL PROGRAM PRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN 51.78$ 02/27/2013 65025 FOOD MILK FOR AFTER SCHOOL March 28, 2013 Does not include Library payments of $5,048.96 Page 7 of 1363 of 459 Bank of America Credit Card Statement for the Period ending February 28, 2013 REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION PRCS/FLEETWOOD JOUR CNTR - 49960 CHICAGO BATTERY 755.80$ 02/04/2013 65040 JANITORIAL SUPPLIES BATTERIES FOR FLOOR MACHINE PRCS/FLEETWOOD JOUR CNTR - 49960 A A MOLEY'S INC.499.75$ 02/12/2013 65040 JANITORIAL SUPPLIES NEW VAC AND BAGS PRCS/FLEETWOOD JOUR CNTR - 49960 FACTORY CARD OUTLET #3 85.20$ 02/07/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR INTERGENERATIONAL PROGRAM PRCS/FLEETWOOD JOUR CNTR - 49960 US TOY CO INC 2 87.87$ 02/13/2013 65110 REC PROGRAM SUPPLIES HOLIDAY DECORATIONS FOR AFTER SCHOOL PROGRAM PRCS/FLEETWOOD JOUR CNTR - 49960 SMARTY HAD A P00 OF 00 278.98$ 02/21/2013 65110 REC PROGRAM SUPPLIES BUILDING SUPPLIES TABLE CLOTHS FOR TABLES PRCS/FLEETWOOD JOUR CNTR - 49960 JEWEL #3456 49.99$ 02/07/2013 65025 FOOD SUPPLIES FOR INTERGENERATIONAL PROGRAM PRCS/FLEETWOOD JOUR CNTR - 49960 JEWEL #3487 149.97$ 02/07/2013 65025 FOOD SUPPLIES FOR INTERGENERATIONAL PROGRAM PRCS/FLEETWOOD JOUR CNTR - 49960 LEMOI ACE HDWE 19.99$ 02/08/2013 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIES PRCS/FLEETWOOD JOUR CNTR - 49960 LEMOI ACE HDWE 12.48$ 02/14/2013 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIES PRCS/FLEETWOOD JOUR CNTR - 49960 GFS MKTPLC #1915 27.97$ 02/21/2013 65025 FOOD SUGAR AND TEA FOR FOSTER SENIORS PRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 102.36$ 02/22/2013 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIES PRCS/FORESTRY - 49953 THE HOME DEPOT 1902 162.90$ 02/14/2013 65085 MINOR EQUIPMENT AND TOOLS CORDLESS DRILL, PROPANE TORCH, BATTERIES PRCS/LEVY SEN CNTR - 49949 NCOA 145.00$ 02/22/2013 62360 MEMBERSHIP DUES NCOA MEMBERSHIP - CHRISTINA PRCS/LEVY SEN CNTR - 49949 SEASONS OF LONG GROVE 620.00$ 02/14/2013 62507 FIELD TRIPS SENIOR DAY TRIP PRCS/LEVY SEN CNTR - 49949 THE WEBSTAURANT STORE 145.19$ 02/20/2013 65050 BUILDING MAINTENANCE MATERIAL NEW VACUUM FOR BUILDING PRCS/LEVY SEN CNTR - 49949 FITNESS WHOLESALE 440.56$ 02/04/2013 65110 REC PROGRAM SUPPLIES FITNESS EQUIPMENT FOR CLASSES PRCS/LEVY SEN CNTR - 49949 MMF INDUSTRIES 103.55$ 02/08/2013 65110 REC PROGRAM SUPPLIES KEY BOX AND TAGS FOR OFFICE KEYS PRCS/LEVY SEN CNTR - 49949 TICKETPRINTINGCOM 165.60$ 02/25/2013 62210 PRINTING TICKETS FOR ECT SPRING PERFORMANCE PRCS/LEVY SEN CNTR - 49949 BULBS.COM INC 223.90$ 02/06/2013 65050 BUILDING MAINTENANCE MATERIAL LAMPS FOR HALLWAY AND LOBBY LIGHTS PRCS/LEVY SEN CNTR - 49949 GREEN ELECTRICAL SUP L 174.07$ 02/06/2013 65050 BUILDING MAINTENANCE MATERIAL LAMPS FOR GYM LIGHTS PRCS/LEVY SEN CNTR - 49949 AMAZON MKTPLACE PMTS 132.89$ 02/27/2013 65050 BUILDING MAINTENANCE MATERIAL LAMPS FOR HALLWAY LIGHTS PRCS/LEVY SEN CNTR - 49949 THE HON CO. CUST. SERV 121.98$ 02/27/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL HANG RAILS FOR FILING CABINET PRCS/LEVY SEN CNTR - 49949 FITNESS WHOLESALE 347.69$ 02/01/2013 65110 REC PROGRAM SUPPLIES FITNESS EQUIPMENT FOR CLASSES PRCS/LEVY SEN CNTR - 49949 FITNESS WHOLESALE 147.97$ 02/04/2013 65110 REC PROGRAM SUPPLIES FITNESS EQUIPMENT FOR CLASSES PRCS/LEVY SEN CNTR - 49949 TARGET 00009274 38.43$ 02/11/2013 65110 REC PROGRAM SUPPLIES STORAGE BAGS FOR FITNESS EQUIPMENT PRCS/LEVY SEN CNTR - 49949 GFS MKTPLC #1915 327.91$ 02/07/2013 65025 FOOD COFFEE POTS, CUPS, PLATES PRCS/LEVY SEN CNTR - 49949 GFS MKTPLC #1915 91.68$ 02/15/2013 65025 FOOD FOOD SERVICE SUPPLIES PRCS/LEVY SEN CNTR - 49949 FITNESS WHOLESALE 332.24$ 02/01/2013 65110 REC PROGRAM SUPPLIES FITNESS EQUIPMENT PRCS/LEVY SEN CNTR - 49949 CERAMIC SUPPLY CHICAGO 328.95$ 02/07/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CERAMICS CLASS PRCS/LEVY SEN CNTR - 49949 DELPHI GLASS CORPORATI 167.48$ 02/15/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR JEWELRY CLASSES PRCS/LEVY SEN CNTR - 49949 CERAMIC SUPPLY CHICAGO 253.42$ 02/19/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CERAMICS CLASS PRCS/LEVY SEN CNTR - 49949 CERAMIC SUPPLY CHICAGO 6.50$ 02/19/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CERAMICS CLASS PRCS/LEVY SEN CNTR - 49949 THE HOME DEPOT 1902 104.89$ 02/04/2013 65050 BUILDING MAINTENANCE MATERIAL SEALER FOR TILE FLOORS AND OVEN CLEANER FOR KITCHEN PRCS/LEVY SEN CNTR - 49949 THE HOME DEPOT 1902 34.28$ 02/18/2013 65050 BUILDING MAINTENANCE MATERIAL SILICONE AND MAINTENANCE SUPPLIES PRCS/LEVY SEN CNTR - 49949 CLASSICAL GLASS 184.84$ 02/13/2013 65110 REC PROGRAM SUPPLIES JEWELRY AND CERAMICS SUPPLIES PRCS/LEVY SEN CNTR - 49949 CLASSICAL GLASS 101.65$ 02/13/2013 65110 REC PROGRAM SUPPLIES CERAMICS SUPPLIES PRCS/LEVY SEN CNTR - 49949 MICHAELS #3849 36.98$ 02/20/2013 65110 REC PROGRAM SUPPLIES EVANSTON CHILDRENS THEATRE PROP SUPPLIES PRCS/LEVY SEN CNTR - 49949 LOST ERAS 8.95$ 02/21/2013 65110 REC PROGRAM SUPPLIES EVANSTON CHILDRENS THREATRE PROP SUPPLIES PRCS/NOYES CNTR - 49961 USPS 16262202033309006 14.90$ 02/20/2013 62315 POSTAGE POSTAGE FOR CULTURAL FUND MATERIALS PRCS/NOYES CNTR - 49961 PAYPAL FRANCESWILL 35.00$ 02/15/2013 62507 FIELD TRIPS FIELD TRIP FOR HOMESCHOOL CLASS PRCS/NOYES CNTR - 49961 D & D FINER FOODS 10.46$ 02/08/2013 65110 REC PROGRAM SUPPLIES HOMESCHOOL SUPPLIES PRCS/NOYES CNTR - 49961 FOOD4LESS #0558 41.00$ 02/12/2013 65110 REC PROGRAM SUPPLIES HOMESCHOOL AND EARLY CHILDHOOD SUPPLIES PRCS/NOYES CNTR - 49961 D & D FINER FOODS 4.38$ 02/15/2013 65110 REC PROGRAM SUPPLIES EARLY CHILDHOOD SUPPLIES PRCS/NOYES CNTR - 49961 B & H PHOTO-VIDEO.COM 248.99$ 02/19/2013 65110 REC PROGRAM SUPPLIES MEDIA CAMP SUPPLIES PRCS/NOYES CNTR - 49961 B & H PHOTO-VIDEO-MO/T (248.99)$ 02/19/2013 65110 REC PROGRAM SUPPLIES MEDIA CAMP SUPPLIES WRONG ORDER CANCELLED PRCS/NOYES CNTR - 49961 D & D FINER FOODS 7.27$ 02/20/2013 65110 REC PROGRAM SUPPLIES EARLY CHILDHOOD SUPPLIES PRCS/NOYES CNTR - 49961 B & H PHOTO-VIDEO.COM 248.99$ 02/21/2013 65110 REC PROGRAM SUPPLIES MEDIA CAMP SUPPLIES PRCS/NOYES CNTR - 49961 AMAZON.COM 52.60$ 02/25/2013 65110 REC PROGRAM SUPPLIES ARTS CAMP SUPPLIES PRCS/PARKS FORESTRY - 49965 DOMINICKS STOR00017004 5.00$ 02/25/2013 65025 FOOD SNACK (FOOD ALLERGY SUBSTITUTE). PRCS/PARKS FORESTRY - 49965 AMAZON MKTPLACE PMTS 95.84$ 02/01/2013 65110 REC PROGRAM SUPPLIES PRESCHOOL SUPPLIES, BOOKS FOR CREATIVE PLAY PROGRAM. PRCS/PARKS FORESTRY - 49965 OCS SOLUTIONS 6.95$ 02/04/2013 62490 OTHER PROGRAM COSTS MONTHLY WEB HOSTING FEE FOR EVANSTONARTSBUZZ.COM PRCS/PARKS FORESTRY - 49965 ZAPPLICATION 500.00$ 02/25/2013 62490 OTHER PROGRAM COSTS REGISTRATION FEE FOR ONLINE ARTIST APPLICATION SERVICE FOR SUMMER ART FESTIVAL PRCS/PARKS FORESTRY - 49965 THE HOME DEPOT 1902 412.81$ 02/22/2013 65110 REC PROGRAM SUPPLIES LIGHTBULBS AND FIXTURES FOR NOYES GALLERY EXHIBITIONS PRCS/PARKS FORESTRY - 49965 AMAZON DIGITAL SVCS 0.99$ 02/11/2013 65110 REC PROGRAM SUPPLIES March 28, 2013 Does not include Library payments of $5,048.96 Page 8 of 1364 of 459 Bank of America Credit Card Statement for the Period ending February 28, 2013 REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION PRCS/PARKS FORESTRY - 49965 BRUNSWICK ZONE DEERF 203.66$ 02/04/2013 62507 FIELD TRIPS FEE FOR LANE RENTAL AND SHOE USAGE FOR BOWLING PROGRAM PRCS/PARKS FORESTRY - 49965 BRUNSWICK ZONE DEERF 173.71$ 02/11/2013 62507 FIELD TRIPS FEE FOR LANE RENTAL AND SHOE USAGE FOR BOWLING PROGRAM PRCS/PARKS FORESTRY - 49965 BRUNSWICK ZONE DEERF 145.00$ 02/18/2013 62507 FIELD TRIPS FEE FOR LANE RENTAL AND SHOE USAGE FOR BOWLING PROGRAM PRCS/PARKS FORESTRY - 49965 BRUNSWICK ZONE DEERF 155.74$ 02/25/2013 62507 FIELD TRIPS FEE FOR LANE RENTAL AND SHOE USAGE FOR BOWLING PROGRAM PRCS/PARKS FORESTRY - 49965 DOMINICKS STOR00017004 27.78$ 02/05/2013 65110 REC PROGRAM SUPPLIES VEGETABLES, MILK, PLATES AND BOWLS FOR AFTER-SCHOOL COOKING PROGRAM PRCS/PARKS FORESTRY - 49965 DOMINICKS STOR00017004 88.72$ 02/12/2013 65110 REC PROGRAM SUPPLIES VEGETABLES, OIL, BROTH AND CHICKEN FOR AFTER-SCHOOL COOKING PROGRAM PRCS/PARKS FORESTRY - 49965 PAYPAL AUTISMMOVEM 68.98$ 02/21/2013 65110 REC PROGRAM SUPPLIES DVDS FOR AFTER-SCHOOL MUSIC PROGRAM PRCS/PARKS FORESTRY - 49965 RGP INDUSTRIES INC 49.00$ 02/25/2013 65110 REC PROGRAM SUPPLIES AWARD RIBBONS FOR SWIM MEET PRCS/PARKS FORESTRY - 49965 DOMINICKS STOR00017004 33.28$ 02/26/2013 65110 REC PROGRAM SUPPLIES SAUCE, MEATBALLS, SPAGHETTI, EGGS AND MILK FOR AFTER-SCHOOL COOKING PROGRAM PRCS/PARKS FORESTRY - 49965 LEMOI ACE HDWE 57.54$ 02/01/2013 65055 MATERIALS TO MAINTAIN IMPROVEMENTS NUTS, BOLTS, WASHERS PRCS/PARKS FORESTRY - 49965 EPCO PAINT STORE 1252 73.08$ 02/01/2013 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PAINT AND PAINTING SUPPLIES PRCS/PARKS FORESTRY - 49965 CITY WELDING SALES & S 324.95$ 02/06/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WELDING SUPPLIES- TORCH KIT TIPS, CLEANER PRCS/PARKS FORESTRY - 49965 LEMOI ACE HDWE 49.83$ 02/12/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SAW BLADES PRCS/PARKS FORESTRY - 49965 LEMOI ACE HDWE 9.57$ 02/19/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STAPLES PRCS/PARKS FORESTRY - 49965 ARLINGTON POWER EQUIPM 63.38$ 02/20/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CHAIN SAW CHAIN PRCS/PARKS FORESTRY - 49965 LEMOI ACE HDWE 44.06$ 02/20/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FILES PRCS/PARKS FORESTRY - 49965 ARLINGTON POWER EQUIPM 29.28$ 02/21/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BUFFER, WING NUTS PRCS/PARKS FORESTRY - 49965 CARQUEST 01027598 60.29$ 02/22/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL RATCHET SET, SPARK PLUGS PRCS/PARKS FORESTRY - 49965 ARLINGTON POWER EQUIPM 10.25$ 02/26/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL POWER POLE SAW PARTS PRCS/PARKS FORESTRY - 49965 CITY OF EVANSTON PARKS 1.00$ 02/14/2013 65095 OFFICE SUPPLIES TEST CREDIT MACHINE THROUGH ONLINE REGISTRATION SYSTEM - REFUNDED PRCS/PARKS FORESTRY - 49965 CITY OF EVANSTON - PAR (1.00)$ 02/15/2013 65095 OFFICE SUPPLIES TEST CREDIT MACHINE THROUGH ONLINE REGISTRATION SYSTEM - REFUNDED PRCS/PARKS FORESTRY - 49965 ARC SERVICES/TRAINING 76.00$ 02/21/2013 62360 MEMBERSHIP DUES PER PERSON CERTIFICATION FEES FOR AMERICAN RED CROSS FIRST AID CLASS PRCS/PARKS FORESTRY - 49965 UST USTA MEMBERSHIP 155.00$ 02/21/2013 62360 MEMBERSHIP DUES USTA MEMBERSHIP FEE FOR 5 YEARS PRCS/PARKS FORESTRY - 49965 NRPA/AMERICA'S BACKYAR 40.00$ 02/22/2013 62360 MEMBERSHIP DUES ONLINE TRAINING FOR CEU'S TO MAINTAIN CURRENT CPRP CERTIFICATION PRCS/PARKS FORESTRY - 49965 NRPA/AMERICA'S BACKYAR 144.00$ 02/22/2013 62360 MEMBERSHIP DUES ONLINE TRAININGS FOR CEU'S TO MAINTAIN CURRENT CPRP CERTIFICATION PRCS/PARKS FORESTRY - 49965 STAYWELL - KRAMES 387.81$ 02/22/2013 65110 REC PROGRAM SUPPLIES PARTICIPANT BOOKLETS FOR AMERICAN RED CROSS BABYSITTER TRAINING COURSES PRCS/RBT CROWN CNTR - 49952 WALGREENS #4218 13.96$ 02/11/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL OFFICE DISINFECTANT WIPES PRCS/RBT CROWN CNTR - 49952 WW GRAINGER 76.20$ 02/12/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LIGHTING SUPPLIES PRCS/RBT CROWN CNTR - 49952 DOMINICKS STOR00017004 8.58$ 02/04/2013 65095 OFFICE SUPPLIES BAGGIES FOR OFFICE/ICE PACKS PRCS/RBT CROWN CNTR - 49952 WILMETTE BICYCLE & SPO 245.00$ 02/04/2013 65110 REC PROGRAM SUPPLIES SKATE SHARPENING PRCS/RBT CROWN CNTR - 49952 WILMETTE BICYCLE & SPO 97.54$ 02/11/2013 65110 REC PROGRAM SUPPLIES YOUTH HOCKEY EQUIPMENT PRCS/RBT CROWN CNTR - 49952 EVANSTON IMPRINTABLES 300.00$ 02/25/2013 65110 REC PROGRAM SUPPLIES MIGHTY MITES JERSEYS PRCS/RBT CROWN CNTR - 49952 WILMETTE BICYCLE & SPO 415.10$ 02/06/2013 65115 TRAFFIC CONTROL SUPPLIES SKATE SHARPENING & BROOMBALL EQUIPMENT PRCS/RBT CROWN CNTR - 49952 THE OLIVE GARD00012914 134.46$ 02/18/2013 62507 FIELD TRIPS AFTER SCHOOL PROGRAM FIELD TRIP. PRCS/RBT CROWN CNTR - 49952 FOOD4LESS #0558 60.38$ 02/15/2013 65025 FOOD SUPPLIES FOR VALENTINE'S DAY PARTY FOR AFTER SCHOOL PROGRAM. PRCS/RBT CROWN CNTR - 49952 ANDERSON LOCK CO 141.75$ 02/06/2013 65050 BUILDING MAINTENANCE MATERIAL LOCK FOR CLASSROOM DOOR WITH CYLINDER CHANGE. PRCS/RBT CROWN CNTR - 49952 LEMOI ACE HDWE 74.52$ 02/08/2013 65050 BUILDING MAINTENANCE MATERIAL MAGNETIC BIT, WEATHER STRIPPING, AND OTHER MAINTENANCE TOOLS. PRCS/RBT CROWN CNTR - 49952 RITE LOCK & SAFE 34.30$ 02/22/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EXTRA PRESCHOOL CABINET KEYS. PRCS/RBT CROWN CNTR - 49952 RITE LOCK & SAFE 15.00$ 02/27/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EXTRA KEYS FOR SMALL OFFICE. March 28, 2013 Does not include Library payments of $5,048.96 Page 9 of 1365 of 459 Bank of America Credit Card Statement for the Period ending February 28, 2013 REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION PRCS/RBT CROWN CNTR - 49952 A A MOLEY'S INC.64.95$ 02/27/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PARTS TO REPAIR VACUUM CLEANER. PRCS/RBT CROWN CNTR - 49952 PETSMART INC 427 69.85$ 02/11/2013 65110 REC PROGRAM SUPPLIES PET FOOD AND SUPPLIES FOR CLASSROOM PETS. PRCS/RBT CROWN CNTR - 49952 WALGREENS #4218 92.96$ 02/15/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR VALENTINE'S DAY PARTY FOR AFTER SCHOOL PROGRAM. PRCS/RBT CROWN CNTR - 49952 PLAYMOBIL LECHUZA 112.94$ 02/22/2013 65110 REC PROGRAM SUPPLIES PRESCHOOL PROGAM TOYS AND EQUIPMENT. PRCS/RBT CROWN CNTR - 49952 ICE SKATING INSTITUTE 450.00$ 02/05/2013 62360 MEMBERSHIP DUES COMPETITION FEES FOR SYNCHRO TEAMS. PRCS/RBT CROWN CNTR - 49952 ICE SKATING INSTITUTE 400.00$ 02/06/2013 62360 MEMBERSHIP DUES COMPETITION FOR SYNCHRO TEAMS. PRCS/RBT CROWN CNTR - 49952 ENCHANTED CASTLE 45.00$ 02/28/2013 62507 FIELD TRIPS AFTER SCHOOL PROGRAM FIELD TRIP. PRCS/RBT CROWN CNTR - 49952 WW GRAINGER 373.74$ 02/11/2013 65050 BUILDING MAINTENANCE MATERIAL LIGHT BULBS PRCS/RBT CROWN CNTR - 49952 EPCO PAINT STORE 1252 77.41$ 02/19/2013 65050 BUILDING MAINTENANCE MATERIAL PAINT FOR KITCHEN, HALLWAY, AND DANCE STUDIO. PRCS/RBT CROWN CNTR - 49952 THE HOME DEPOT 1902 9.78$ 02/20/2013 65050 BUILDING MAINTENANCE MATERIAL ROUND STEEL ROD USED TO REPAIR HOCKEY GOAL. PRCS/RBT CROWN CNTR - 49952 BECKER ARENA PRODUCTS 369.40$ 02/05/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ACRYLIC CLEAR GLASS PANEL FOR MAIN RINK. PRCS/RBT CROWN CNTR - 49952 ANDERSON LOCK CO 304.25$ 02/12/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL 2 TEAM ROOM DOOR LOCK SETS PRCS/RBT CROWN CNTR - 49952 CINTAS CORP #769 132.30$ 02/13/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL RENTAL COST FOR CARPETED MATS IN LOBBY AREA. PRCS/RBT CROWN CNTR - 49952 LAKESHORE LEARNING MAT 195.37$ 02/04/2013 65110 REC PROGRAM SUPPLIES PRESCHOOL SUPPLIES FOR CLASSROOM. PRCS/RECREATION - 49946 RED CROSS STORE 326.99$ 02/11/2013 62490 OTHER PROGRAM COSTS RED CROSS LIFEGUARD MANUELS FOR YOUTH LIFEGUARD CLASS PRCS/RECREATION - 49946 EMERGENCY MEDICAL PROD 155.34$ 02/01/2013 65075 MEDICAL & LAB SUPPLIES FIRST AID SUPPLIES FOR ROBERT CROWN CENTER PRCS/RECREATION - 49946 ANNAPOLIS PERFORMANCE 49.95$ 02/11/2013 65110 REC PROGRAM SUPPLIES SAILING SUPPIES FOR SAIL BOATS PRCS/RECREATION - 49946 THE HOME DEPOT 1902 57.84$ 02/14/2013 65050 BUILDING MAINTENANCE MATERIAL PAINT AND PAINTING SUPPLIES PRCS/RECREATION - 49946 AMTRAK GARAGE #58 Q96 13.00$ 02/28/2013 62295 TRAINING & TRAVEL PARKING FOR MTG. WITH IL. DAY CARE ACTION REPRESENTATIVES PRCS/RECREATION - 49946 THEATRE AT THE CENTER 100.00$ 02/25/2013 62507 FIELD TRIPS SENIOR TRIP OUTING - LEVY PROGRAM PRCS/RECREATION - 49946 GIORDANO'S OF EVANSTON 30.76$ 02/06/2013 65025 FOOD FOOD FOR RECREATION CAMP WORKSHOP AT CHANDLER PRCS/RECREATION - 49946 SPORTS IMPORTS 523.20$ 02/14/2013 65110 REC PROGRAM SUPPLIES VOLLEYBALL FLOOR INSERTS FOR FJCC PRCS/RECREATION - 49946 POROUS PAVE 99.00$ 02/11/2013 62295 TRAINING & TRAVEL TRAINING PRCS/RECREATION - 49946 INTL SOC ARBORICULTURE 150.00$ 02/14/2013 62295 TRAINING & TRAVEL TRAINING PRCS/RECREATION - 49946 INTL SOC ARBORICULTURE 150.00$ 02/14/2013 62295 TRAINING & TRAVEL TRAINING PRCS/RECREATION - 49946 INTL SOC ARBORICULTURE 150.00$ 02/14/2013 62295 TRAINING & TRAVEL TRAINING PRCS/RECREATION - 49946 ILIPRA 00 OF 00 259.00$ 02/11/2013 62360 MEMBERSHIP DUES MEMBERSHIP PRCS/RECREATION - 49946 RUSSO HARDWARE, INC 241.99$ 02/14/2013 65015 CHEMICALS HERBICIDE, SAW BLADES PRCS/RECREATION - 49946 RUSSO HARDWARE, INC 257.55$ 02/14/2013 65090 SAFETY EQUIPMENT HELMETS CHAPS PRCS/RECREATION - 49946 BSN SPORT SUPPLY GROUP 699.66$ 02/25/2013 65110 REC PROGRAM SUPPLIES BASE PLUGS PRCS/RECREATION - 49946 MIDWEST TIME RECORDER 185.00$ 02/14/2013 62235 OFFICE EQUIPMENT MAINT.SERVICE AND YEARLY MAINTENANCE TO TIME CLOCK PRCS/RECREATION - 49946 PIONEER PRESS 26.00$ 02/22/2013 65010 BOOKS, PUBLICATIONS, MAPS EVANSTON REVIEW FOR CHANDLER CENTER PRCS/RECREATION - 49946 GIORDANO'S OF EVANSTON 80.40$ 02/22/2013 65025 FOOD PIZZA FOR CAMP MEETING-TRAINING DURING LUNCH HOUR PRCS/RECREATION - 49946 KARDWELL INTERNATIONAL 377.50$ 02/05/2013 62210 PRINTING FARMERS' MARKET TOKENS FOR THE LINK PROGRAM 2013 PRCS/RECREATION - 49946 DOLRTREE 3059 00030593 10.00$ 02/18/2013 62210 PRINTING POSTER BOARD FOR SIGNS AT MARKET PRCS/RECREATION - 49946 PAYPAL ILFARMERSMA 62.49$ 02/15/2013 62295 TRAINING & TRAVEL REGISTRATION FOR FARMERS' MARKET CONFERENCE MARCH 7-8, 2013 IN SPRINGFIELD, IL PRCS/RECREATION - 49946 DOLRTREE 673 00006734 8.00$ 02/06/2013 65110 REC PROGRAM SUPPLIES 8 PICTURE FRAMES FOR PHOTOS TO BE DISPLAYED IN DEPARTMENT PRCS/RECREATION - 49946 VOGUE FABRICS 8.97$ 02/08/2013 65110 REC PROGRAM SUPPLIES FABRIC FOR BULLETIN BOARD PRCS/RECREATION - 49946 MICHAELS #8625 34.51$ 02/18/2013 65110 REC PROGRAM SUPPLIES DECORATIONS FOR THE DEPARTMENT FRONT OFFICE PRCS/RECREATION - 49946 DOLRTREE 673 00006734 4.00$ 02/20/2013 65110 REC PROGRAM SUPPLIES DECORATIONS FOR THE DEPARTMENT FRONT OFFICE PRCS/RECREATION - 49946 DOLRTREE 673 00006734 1.00$ 02/20/2013 65110 REC PROGRAM SUPPLIES PICTURE FRAME FOR PHOTO PRCS/RECREATION - 49946 DOLRTREE 673 00006734 13.00$ 02/25/2013 65110 REC PROGRAM SUPPLIES DECORATIONS FOR DEPARTMENT FRONT OFFICE PRCS/YOUTH ENGAGEMENT - 49948 CHICAGOS HOME OF CHICK 272.50$ 02/11/2013 65025 FOOD FOOD FOR OPEN MIC PROGRAM AT FLEETWOOD JOURDAIN PRCS/YOUTH ENGAGEMENT - 49948 US TOY CO INC 2 126.19$ 02/26/2013 62490 OTHER PROGRAM COSTS SUPPILES FOR PROJECT BUTTERFLY WORKSHOP PRCS/YOUTH ENGAGEMENT - 49948 HOUSE OF RENTAL 25.00$ 02/22/2013 62515 RENTAL SERVICES DEPOSIT FOR WOMEN'S DAY LUNCHEON SUPPLIES PRCS/YOUTH ENGAGEMENT - 49948 DOMINICKS STOR00017004 27.20$ 02/12/2013 65025 FOOD FOOD FOR PROJECT BUTTERFLY & YOUNG WOMEN'S DOMESTIC VIOLENCE WORKSHOP PRCS/YOUTH ENGAGEMENT - 49948 DOMINICKS STOR00017004 8.99$ 02/19/2013 65025 FOOD FOOD FOR PROJECT BUTTERFLY PRCS/YOUTH ENGAGEMENT - 49948 WING STOP # 376 28.99$ 02/06/2013 65025 FOOD FOOD FOR PROJECT BUTTERFLY PARTICIPANTS PRCS/YOUTH ENGAGEMENT - 49948 GIORDANO'S OF EVANSTON 51.75$ 02/06/2013 65025 FOOD FOOD FOR YOUNG WOMEN'S DOMESTIC VIOLENCE WORKSHOP PRCS/YOUTH ENGAGEMENT - 49948 GIGIO S PIZZERIA 44.75$ 02/20/2013 65025 FOOD FOOD FOR PROJECT BUTTERFLY PARTICIPANTS PRCS/YOUTH ENGAGEMENT - 49948 SUBWAY 00467514 26.93$ 02/21/2013 65025 FOOD FOOD FOR YOUNG WOMEN'S DOMESTIC VIOLENCE WORKSHOP PRCS/YOUTH ENGAGEMENT - 49948 DOMINICKS STOR00017004 57.40$ 02/19/2013 65635 PERIODICALS SUPPLIES FOR PROJECT BUTTERFLY ACTIVITY PUBLIC WORKS/ADMIN - 50485 AMERICAN PUBLIC WORKS 45.00$ 02/13/2013 62295 TRAINING & TRAVEL ADA TRAINING 2-25-13 BRIAN FRANK March 28, 2013 Does not include Library payments of $5,048.96 Page 10 of 1366 of 459 Bank of America Credit Card Statement for the Period ending February 28, 2013 REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION PUBLIC WORKS/ADMIN - 50485 ACEC IL 570.00$ 02/13/2013 62295 TRAINING & TRAVEL TRAINING ON 3-7-13 BRIAN FRANK, JON NERO, & ANGELEO ALONZO PUBLIC WORKS/ADMIN - 50485 ACEC IL (190.00)$ 02/14/2013 62295 TRAINING & TRAVEL CANCELLED TRAINING 3-7-13 PUBLIC WORKS/ADMIN - 50485 AMERICAN PUBLIC WORKS 45.00$ 02/15/2013 62295 TRAINING & TRAVEL ADA TRAINING 2-25-13 JON NERO PUBLIC WORKS/ADMIN - 50485 OFFICE DEPOT #510 32.45$ 02/13/2013 65095 OFFICE SUPPLIES OFFICE SUPPLIES PUBLIC WORKS/ADMIN - 50485 LAPORT INC 346.28$ 02/18/2013 65040 JANITORIAL SUPPLIES CLEANING SUPPLIES FOR SERVICE CENTER PUBLIC WORKS/ADMIN - 50485 OFFICE DEPOT #510 29.17$ 02/11/2013 65095 OFFICE SUPPLIES OFFICES SUPPLIES PUBLIC WORKS/FLEET - 49947 CUMMINS NPOWER LLC 465.00$ 02/18/2013 65045 LICENSING/REGULATORY SUPPLIES UPDATED DIAGNOSTIC SOFTWARE PUBLIC WORKS/FLEET - 49947 MASTER TECHS INC 120.11$ 02/04/2013 65060 MATERIALS TO MAINTAIN AUTOS CHARGER FOR #650 PUBLIC WORKS/FLEET - 49947 IPASS AUTOREPLENISH #5 40.00$ 02/13/2013 65060 MATERIALS TO MAINTAIN AUTOS I PASS REPLENISH POOL CARS PUBLIC WORKS/FLEET - 49947 UPS 1Z07F72F0398241918 9.30$ 02/14/2013 62315 POSTAGE SHIPPING EXPENSE PUBLIC WORKS/FLEET - 49947 IL SECRETARY OF STATE 9.65$ 02/01/2013 65045 LICENSING/REGULATORY SUPPLIES LICENS PLATE RENEWAL PUBLIC WORKS/FLEET - 49947 WEBSITE TIRE SALES 141.92$ 02/28/2013 65060 MATERIALS TO MAINTAIN AUTOS TIRE PUBLIC WORKS/FLEET - 49947 JET PENS 13.90$ 02/14/2013 65095 OFFICE SUPPLIES OFFICE SUPPLIES PUBLIC WORKS/ST&SANITATION - 49962 CITY WELDING SALES & S 385.10$ 02/04/2013 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PROPANE GAS FOR HOT BOXES PUBLIC WORKS/ST&SANITATION - 49962 TRAFFIC CONTROL AND PR 10.47$ 02/07/2013 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SHIPPING FOR "311" STICKERS PUBLIC WORKS/ST&SANITATION - 49962 FASTENAL COMPANY01 123.02$ 02/07/2013 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MARKING PAINT FOR STREETS PUBLIC WORKS/ST&SANITATION - 49962 LEMOI ACE HARDWARE 22.87$ 02/26/2013 65055 MATERIALS TO MAINTAIN IMPROVEMENTS TOOLS AND SUPPLIES TO REPAIR BANNER ON BRIDGE PUBLIC WORKS/ST&SANITATION - 49962 FASTENAL COMPANY01 830.67$ 02/12/2013 65085 MINOR EQUIP & TOOLS LADDER FOR WASHING TRUCKS PUBLIC WORKS/ST&SANITATION - 49962 FASTENAL COMPANY01 16.54$ 02/13/2013 65085 MINOR EQUIP & TOOLS PLUG IN DROP LIGHT PUBLIC WORKS/ST&SANITATION - 49962 NATIONWIDE CHEMICAL PR 387.91$ 02/14/2013 65085 MINOR EQUIP & TOOLS CHEMICALS TO WASH SALT OFF TRUCKS PUBLIC WORKS/ST&SANITATION - 49962 HIGH PSI LIMITED 84.53$ 02/18/2013 65085 MINOR EQUIP & TOOLS REPLACEMENT PARTS FOR PRESSURE WASHER PUBLIC WORKS/ST&SANITATION - 49962 HARBOR FREIGHT TOOLS 1 144.39$ 02/13/2013 65090 SAFETY EQUIPMENT SAFETY GLOVES PUBLIC WORKS/ST&SANITATION - 49962 OFFICE DEPOT #510 71.48$ 02/27/2013 65095 OFFICE SUPPLIES FAX MACHINE PUBLIC WORKS/ST&SANITATION - 49962 OFFICE DEPOT #510 13.98$ 02/14/2013 65085 MINOR EQUIP & TOOLS NEW CAMERA PUBLIC WORKS/ST&SANITATION - 49962 RUSSO HARDWARE, INC 65.68$ 02/27/2013 65085 MINOR EQUIP & TOOLS MINOR TOOLS (PARKS/FORESTRY) PUBLIC WORKS/TRANS - 49959 THE HOME DEPOT 1902 129.79$ 02/15/2013 65085 MINOR EQUIP & TOOLS BATTERIES, MULTI-METER, TOOLS PUBLIC WORKS/TRANS - 49959 THE HOME DEPOT 1902 162.94$ 02/25/2013 65085 MINOR EQUIP & TOOLS BATTERIES FOR SPECIAL EVENT BARRICADES, SUPPLIES FOR PEDESTRIAN FAG HOLDERS PUBLIC WORKS/TRANS - 49959 BROWN TRAFFIC PRODUCTS 80.00$ 02/06/2013 62295 TRAINING & TRAVEL BROWN TRAFFIC USER GROUP SEMINAR PUBLIC WORKS/TRANS - 49959 TRAFFIC CONTROL AND PR 582.80$ 02/11/2013 65115 TRAFFIC CONTROL SUPPLIES BLACK LETTERS FOR SIGN FABRICATION PUBLIC WORKS/TRANS - 49959 TAPCO 1,507.60$ 02/28/2013 65515 OTHER IMPROVEMENTS IN STREET "STOP FOR PEDESTRIANS" SIGNS UTILITIES/ADMIN - 49958 AMERICAN 00106408512830 25.00$ 02/11/2013 62295 TRAINING & TRAVEL TELEPHONE TICKETING SERVICE CHARGE. UTILITIES/ADMIN - 49958 AMERICAN 00123189436370 479.80$ 02/11/2013 62295 TRAINING & TRAVEL AIRFARE FOR THE AMERICAN WATER WORKS ASSOCIATION (AWWA) NATIONAL ANNUAL CONFERENCE IN DENVER IN JUNE 2013. UTILITIES/ADMIN - 49958 AMERICAN WATERWORKS 780.00$ 02/11/2013 62295 TRAINING & TRAVEL REGISTRATION AND HOTEL ACCOMMODATIONS FOR THE AWWA NATIONAL ANNUAL CONFERENCE IN DENVER IN JUNE 2013. UTILITIES/ADMIN - 49958 AMERICAN WATERWORKS 103.50$ 02/15/2013 62295 TRAINING & TRAVEL 2013 LET'S TALK SAFETY CD-ROM AND DVD. UTILITIES/ADMIN - 49958 AMERICAN WATERWORKS 28.00$ 02/18/2013 62295 TRAINING & TRAVEL AWWA STUDENT MEMBERSHIP RENEWAL FOR GIS INTERN. UTILITIES/ADMIN - 49958 EVANSTON BLUE PRINT 20.00$ 02/15/2013 62210 PRINTING SCAN BLUEPRINTS TO PDF FOR THE INSHORE INTAKE PIPE. UTILITIES/ADMIN - 49958 EVANSTON BLUE PRINT 10.00$ 02/15/2013 62210 PRINTING SCAN BLUEPRINTS TO PDF FOR ZEBRA MUSCLE CONTROL. UTILITIES/ADMIN - 49958 PANINO'S PIZZERIA OR 52.69$ 02/27/2013 62295 TRAINING & TRAVEL LUNCH FOR THE AUTOMATIC METER INFORMATION SYSTEM MEETING. UTILITIES/DIST - 49955 USC FCCCHR 102.50$ 02/01/2013 62295 TRAINING & TRAVEL 10TH EDITION OF THE CROSS-CONNECTION CONTROL MANUAL. UTILITIES/DIST - 49955 BT BILL PAYMENT 2 96.19$ 02/18/2013 62295 TRAINING & TRAVEL FRAUDULANT CHARGE-CARD NUMBER STOLEN UTILITIES/DIST - 49955 BT BILL PAYMENT 2 77.32$ 02/18/2013 62295 TRAINING & TRAVEL FRAUDULANT CHARGE-CARD NUMBER STOLEN UTILITIES/DIST - 49955 INTERNATIONAL TRANSACTION 0.96$ 02/18/2013 62295 TRAINING & TRAVEL FRAUDULANT CHARGE-CARD NUMBER STOLEN UTILITIES/DIST - 49955 INTERNATIONAL TRANSACTION 0.77$ 02/18/2013 62295 TRAINING & TRAVEL FRAUDULANT CHARGE-CARD NUMBER STOLEN UTILITIES/DIST - 49955 CLAIM ADJ/4065 (77.32)$ 02/25/2013 62295 TRAINING & TRAVEL CREDIT ISSUED FROM FRAUDULANT CHARGE UTILITIES/DIST - 49955 CLAIM ADJ/4065 (96.19)$ 02/25/2013 62295 TRAINING & TRAVEL CREDIT ISSUED FROM FRAUDULANT CHARGE UTILITIES/DIST - 49955 CREDIT INTERNATIONAL TRAN (0.77)$ 02/25/2013 62295 TRAINING & TRAVEL CREDIT ISSUED FROM FRAUDULANT CHARGE UTILITIES/DIST - 49955 CREDIT INTERNATIONAL TRAN (0.96)$ 02/25/2013 62295 TRAINING & TRAVEL CREDIT ISSUED FROM FRAUDULANT CHARGE UTILITIES/DIST - 49955 WWW.ATBATT.COM 27.20$ 02/28/2013 62295 TRAINING & TRAVEL FRAUDULANT CHARGE-CARD NUMBER STOLEN-CREDIT ANTICIPATED ON MARCH STATEMENT UTILITIES/DIST - 49955 HD SUPPLY WATERWORKS 4 1,368.50$ 02/11/2013 65055 MATERIALS TO MAINTAIN IMPROVEMENTS VALVE BOXES. March 28, 2013 Does not include Library payments of $5,048.96 Page 11 of 1367 of 459 Bank of America Credit Card Statement for the Period ending February 28, 2013 REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION UTILITIES/DIST - 49955 HD SUPPLY WATERWORKS 4 340.00$ 02/26/2013 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MARKING PAINT AND FLAGS. UTILITIES/DIST - 49955 M&A TOOL SALES 447.70$ 02/18/2013 65085 MINOR EQUIP & TOOLS RATCHETS, PRY BARS, AND SCREW DRIVERS. UTILITIES/DIST - 49955 THE HOME DEPOT 1902 23.94$ 02/06/2013 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIES: SPRING-TOP TRASH CAN AND BAGS. UTILITIES/FILTRATION - 49951 CINTAS CORP # 060A 48.59$ 02/07/2013 62245 OTHER EQ MAINT FILTRATION FIRST AID CABINET SERVICE: ELASTIC STRIPS, ALCOHOL SWABS, MUCINEX, ANTIBIOTIC CREAM, AND ASPIRIN. UTILITIES/FILTRATION - 49951 ROTATING EQUIPMENT LLC 532.00$ 02/08/2013 62245 OTHER EQ MAINT VIBRATION ANALYSIS AND BALANCE OF EAST DEHUMIDIFIER CHICAGO BLOWER AIRFOIL WHEEL. UTILITIES/FILTRATION - 49951 TEST GAUGE & BACKFLOW 105.50$ 02/20/2013 62245 OTHER EQ MAINT ANNUAL CALIBRATION & CERITIFICATION FOR THE DISTRIBUTION DIVISION'S RPZ BACKFLOW DEVICE TESTER. UTILITIES/FILTRATION - 49951 HYATT PLACE INDIANAPOL 430.56$ 02/18/2013 62295 TRAINING & TRAVEL HOTEL ACCOMODATIONS FOR THE ROCKWELL AUTOMATION SCADA TRAINING (4 NIGHTS). UTILITIES/FILTRATION - 49951 BAY INSULATION OF IL 264.97$ 02/01/2013 65050 BUILDING MAINTENANCE MATERIAL PIPE INSULATION; FIBERGLASS (90-FT), FOAM (102-FT). UTILITIES/FILTRATION - 49951 VENTFABRICS 3.90$ 02/06/2013 65050 BUILDING MAINTENANCE MATERIAL AIR DUCT DAMPER FOR THE EAST HUMIDIFIER. UTILITIES/FILTRATION - 49951 TNEMEC 58.15$ 02/06/2013 65050 BUILDING MAINTENANCE MATERIAL TENEMEC #4 THINNER FOR EPOXY COATINGS. UTILITIES/FILTRATION - 49951 SHERWIN WILLIAMS #3161 402.20$ 02/22/2013 65050 BUILDING MAINTENANCE MATERIAL MACRO-POXY COATING - 2 GALLON KITS (3), MINI-ROLLERS, THINNER, AND LEAD PAINT TEST KIT. UTILITIES/FILTRATION - 49951 W W GRAINGER 916 108.54$ 02/01/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SANDBLAST MEDIA, 100-LB SACKS (3). UTILITIES/FILTRATION - 49951 W W GRAINGER 916 11.74$ 02/01/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PH TEST PAPER ROLL (2-PK). UTILITIES/FILTRATION - 49951 W W GRAINGER 916 301.88$ 02/01/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CPVC 2-IN BALL VALVE, V-BELTS, MACHINE SCREWS, WASHERS, SINK TAILPIECE, AND WHITE LITHIUM GREASE. UTILITIES/FILTRATION - 49951 BUSHNELL INCORPORATED 315.09$ 02/07/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CPVC 1-1/2 IN. BALL VALVES (3). UTILITIES/FILTRATION - 49951 SMITH ECOLOGICAL SYSTE 269.80$ 02/08/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CHLORINE FEED EQUIPMENT ADDITIONAL MAINTENANCE PARTS. UTILITIES/FILTRATION - 49951 CHICAGO BLOWER CORP 605.00$ 02/12/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL REPLACEMENT SHAFT AND BEARINGS FOR THE EAST DEHUMIDIFIER. UTILITIES/FILTRATION - 49951 W W GRAINGER 916 61.86$ 02/12/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WIRE TERMINALS, AND SOCKET WRENCH ADAPTERS. UTILITIES/FILTRATION - 49951 W W GRAINGER 916 111.47$ 02/12/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL DIELECTRIC UNIOS, V-BELT SHEAVE, PAINT MARKERS, AND SOCKET WRENCH EXTENSIONS. UTILITIES/FILTRATION - 49951 WW GRAINGER 14.72$ 02/21/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL QUICK DETACH SHEAVE BUSHING FOR THE EAST DEHUMIDIFIER. UTILITIES/FILTRATION - 49951 THE HOME DEPOT 1902 259.83$ 02/25/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SHOVELS (2), WET-VAC FILTERS (5), FOAM KNEE PADS, SPRING CLAMPS, SPRAY PAINT, BRUSHES, AND ROPE. UTILITIES/FILTRATION - 49951 FASTENAL COMPANY01 94.53$ 02/26/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STAINLESS STEEL SCREWS ASSORTMENT. UTILITIES/FILTRATION - 49951 OFFICE DEPOT #510 20.76$ 02/26/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL DESK CALCULATOR, MECHANICAL PENCIL H LEADS, AND TISSUE. UTILITIES/FILTRATION - 49951 WW GRAINGER 152.21$ 02/26/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SQUARE-D 9007C54E LIMIT SWITCH HEADS (2), AND PASTE WAX. UTILITIES/FILTRATION - 49951 WW GRAINGER 158.63$ 02/26/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL B&G MOTOR OIL, ASSORTED DRILL BITS, PAINT TRAYS, 15MM SOCKET, AND KNEELING PADS. UTILITIES/FILTRATION - 49951 NATIONAL LIFT TRUCK (22.80)$ 02/07/2013 65085 MINOR EQUIP & TOOLS CREDIT FOR SALES TAX CHARGED IN ERROR ON JANUARY'S STATEMENT FOR A PALLET JACK PURCHASE. UTILITIES/FILTRATION - 49951 FASTENAL COMPANY01 349.99$ 02/08/2013 65085 MINOR EQUIP & TOOLS MILWAUKEE 1/2-IN CORDLESS IMPACT DRIVER WITH M18 BATTERIES AND CHARGER. UTILITIES/FILTRATION - 49951 SOL SNAP-ON INDUSTRIAL 104.96$ 02/13/2013 65085 MINOR EQUIP & TOOLS STANDARD HANDLE 1/2-IN. RATCHET WRENCH. UTILITIES/FILTRATION - 49951 SOL SNAP-ON INDUSTRIAL 65.96$ 02/14/2013 65085 MINOR EQUIP & TOOLS STANDARD HANDLE 3/8-IN. RATCHET WRENCH. UTILITIES/FILTRATION - 49951 MCCANN WAUCONDA 19.58$ 02/26/2013 65085 MINOR EQUIP & TOOLS FUEL CAP FOR 928 CASE SKIDSTEER. UTILITIES/FILTRATION - 49951 SOL SNAP-ON INDUSTRIAL 523.95$ 02/27/2013 65085 MINOR EQUIP & TOOLS 1/4-IN. DRIVE MECHANIC SERVICE RATCHET SET (34-PCS). UTILITIES/FILTRATION - 49951 WW GRAINGER 86.26$ 02/27/2013 65085 MINOR EQUIP & TOOLS ASSORTED THREAD HAND TAPS. UTILITIES/FILTRATION - 49951 FULLIFE SAFETY 89.95$ 02/25/2013 65090 SAFETY EQUIPMENT SAFETY HARNESS WITH SIDE ADJUSTMENT RINGS AND RADIO LOOPS. UTILITIES/FILTRATION - 49951 ILLINOIS SECTION AWWA 225.00$ 02/15/2013 62295 TRAINING & TRAVEL REGISTRATION FOR THE WATERCON2013 CONFERENCE. UTILITIES/FILTRATION - 49951 AMERICAN WATERWORKS 187.00$ 02/04/2013 62360 MEMBERSHIP DUES AMERICAN WATERWORKS ANNUAL DUES. UTILITIES/FILTRATION - 49951 ICL CALIBRATION LABORA 110.47$ 02/01/2013 65075 MEDICAL & LAB SUPPLIES YEARLY CALIBRATION FOR MAXIMUM REGISTERING THERMOMETER. UTILITIES/FILTRATION - 49951 CROSSBOW INDUSTRIAL WA 133.09$ 02/08/2013 65075 MEDICAL & LAB SUPPLIES DI TANK AND FILTERS. UTILITIES/FILTRATION - 49951 CROSSBOW INDUSTRIAL WA 107.12$ 02/08/2013 65075 MEDICAL & LAB SUPPLIES DI TANK. March 28, 2013 Does not include Library payments of $5,048.96 Page 12 of 1368 of 459 Bank of America Credit Card Statement for the Period ending February 28, 2013 REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION UTILITIES/FILTRATION - 49951 USA BLUE BOOK 77.65$ 02/22/2013 65075 MEDICAL & LAB SUPPLIES SAMPLE CELLS FOR TURBIDIMETER, AMMONIUM HYDROXIDE. UTILITIES/FILTRATION - 49951 VWR INTERNATIONAL INC 33.57$ 02/22/2013 65075 MEDICAL & LAB SUPPLIES STERILE COTTON SWABS. UTILITIES/FILTRATION - 49951 VWR INTERNATIONAL INC 167.11$ 02/22/2013 65075 MEDICAL & LAB SUPPLIES PLATE COUNT AGAR & EYEWASH BOTTLE. UTILITIES/FILTRATION - 49951 VWR INTERNATIONAL INC 122.38$ 02/25/2013 65075 MEDICAL & LAB SUPPLIES POTASSIUM IODIDE. UTILITIES/FILTRATION - 49951 FISHER SCI ATL 68.96$ 02/25/2013 65075 MEDICAL & LAB SUPPLIES LABELS AND STERILE SWABS. UTILITIES/FILTRATION - 49951 CERTIFIED BALANCE AND 369.00$ 02/26/2013 65075 MEDICAL & LAB SUPPLIES YEARLY CLEANING AND CALIBRATION OF BALANCES AND BOD METER. UTILITIES/FILTRATION - 49951 FISHER SCI ATL 108.84$ 02/27/2013 65075 MEDICAL & LAB SUPPLIES FLUORIDE 1 PPM AND 10 PPM STD. UTILITIES/PUMPING - 49964 RENEWAL COMPOUNDS 440.50$ 02/04/2013 62245 OTHER EQ MAINT CERAMIC FILLINGS FOR HOLES IN THE #2 HIGH LIFT PUMP VOLUTE. UTILITIES/PUMPING - 49964 THE HOME DEPOT 1902 55.36$ 02/08/2013 62245 OTHER EQ MAINT MATERIALS TO APPLY CERMAIC COATING TO THE #2 HIGH LIFT PUMP. UTILITIES/PUMPING - 49964 HYATT PLACE INDIANAPOL 463.32$ 02/18/2013 62295 TRAINING & TRAVEL HOTEL ACCOMODATIONS FOR THE SCADA TRAINING CLASSES. UTILITIES/PUMPING - 49964 PATTEN OGLESBY TRACTOR 167.92$ 02/13/2013 65035 PETROLEUM PRODUCTS FILTERS FOR POSITIVE CRANKCASE VENTILATION UNITS ON ENGINES. UTILITIES/PUMPING - 49964 ANDERSON PUMP & PROCES 32.11$ 02/18/2013 65035 PETROLEUM PRODUCTS GASKETS FOR OIL FILTERS FOR THE CAT G398 ENGINES. UTILITIES/PUMPING - 49964 WAREHOUSE DIRECT 719.40$ 02/25/2013 65040 JANITORIAL SUPPLIES DEGREASER AND SOAP. TAX WAS CHARGED IN ERROR AND WILL BE CREDITED ON NEXT'S MONTH'S STATEMENT. UTILITIES/PUMPING - 49964 THE HOME DEPOT 1902 115.32$ 02/07/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MATERIALS TO REPAIR THE BOLIER ROOM FLOOR. UTILITIES/PUMPING - 49964 PATTEN 590.06$ 02/08/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL REPAIR PARTS FOR THE #4 HIGH LIFT PUMP. UTILITIES/PUMPING - 49964 TEST GAUGE & BACKFLOW 95.00$ 02/20/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BACKFLOW TESTER ANNUAL CALIBRATION. UTILITIES/PUMPING - 49964 W W GRAINGER 916 39.42$ 02/18/2013 65035 PETROLEUM PRODUCTS ISOPROPYL ALCOHOL. UTILITIES/PUMPING - 49964 W W GRAINGER 916 221.40$ 02/12/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BLAST MEDIA. UTILITIES/PUMPING - 49964 W W GRAINGER 916 177.00$ 02/12/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EAR PLUGS, TOOL BAG, AND WIRE STRIPPER. UTILITIES/PUMPING - 49964 FIND IT PARTS 78.42$ 02/14/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL RACOR CRANKCASE VENT CARTRIDGE. UTILITIES/PUMPING - 49964 SECURITY EQUIPMENT SUP 183.24$ 02/18/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SENTROL SWITCHES FOR THE SERVICE BUILDING, PUMP STATION, AND GARAGE DOORS. UTILITIES/PUMPING - 49964 SECURITY EQUIPMENT SUP 152.36$ 02/18/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SENTROL SWITCHES. UTILITIES/PUMPING - 49964 PATTEN 1,126.08$ 02/19/2013 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL IGNITION PARTS FOR THE #4 HIGH LIFT PUMP ENGINE. UTILITIES/PUMPING - 49964 APPLETON PACKING & GAS 283.61$ 02/25/2013 65075 MEDICAL & LAB SUPPLIES GASKET MATERIAL. UTILITIES/PUMPING - 49964 W W GRAINGER 916 195.11$ 02/18/2013 65085 MINOR EQUIP & TOOLS KNEE PADS, HAMMER, AND GREASE GUN. UTILITIES/PUMPING - 49964 ANDERSON LOCK CO 558.43$ 02/19/2013 65702 WATER GENERAL PLANT PUMP STATION DOOR STRIKE. UTILITIES/SEWER - 49944 AMAZON MKTPLACE PMTS 29.99$ 02/18/2013 62245 AUTOMOTIVE EQ MAINT SPARK PLUGS UTILITIES/SEWER - 49944 EJ EQUIPMENT, INC.342.12$ 02/08/2013 62245 OTHER EQ MAINT CAMERA CRAWLER PARTS. UTILITIES/SEWER - 49944 CARQUEST 01027598 22.75$ 02/18/2013 62245 OTHER EQ MAINT TUNE-UP PARTS FOR THE GENERATOR. UTILITIES/SEWER - 49944 THE HOME DEPOT 1902 139.10$ 02/21/2013 65085 MINOR EQUIP & TOOLS MISCELLANEOUS TOOLS FEBRUARY STATEMENT TOTAL 85,415.04$ March 28, 2013 Does not include Library payments of $5,048.96 Page 13 of 1369 of 459 To: Honorable Mayor and Members of the City Council From: Douglas J. Gaynor, Director, Parks, Recreation & Community Services Bob Dorneker, Assistant Director, Parks, Recreation & Community Services Subject: Purchase of Boat for Aquatic Camp Program Date: April 1, 2013 Recommended Action: Staff recommends the sole source purchase of a 17’ utility Boston Whaler boat and trailer, commercial grade, for the Parks, Recreation & Community Services Department at a cost of $31,340.00, delivered from Boston Whaler Commercial & Government Products, 420 Megan Ave., Edgewater, FL 32132. Funding Source: Funding is provided by the Fleet Services Capital Account # 7780.65550. Discussion: The purchase of a 17’ power utility Boston Whaler boat for the Parks, Recreation & Community Services Department would allow for use in the expanded summer aquatics lake front programs. The Recreation Department currently has two other power boats that will continue to be used for lakefront aquatic programs. Tubing and water skiing are the most popular activities. Adding a third boat will provide the following benefits: (1) The number of children participating in the aquatic programs each session can be increased, in turn, increasing revenue. (2) With an additional boat to rotate into service, the usage of any one boat will decrease, and, consequently, maintenance will be performed less frequently. This, in turn, will decrease the amount of maintenance downtime for each boat and lessen the impact of downtime on the program. (3) The new boat will be utilized for the department's expansion of the Aquatics Programs for Adults, Teens and Parent/Child programs and the new Tubing Activity program, again adding to the department’s revenue and new creative programming. Staff projects that the expansion of the aquatic programs will serve approximately 80 participants. Based on these projected participation numbers for the new programs, revenues are estimated at $26,000 and staff expenditures at $8,000 in 2013. In addition to staff costs, there would be an annual operational cost for the boat which is projected at $4,800 per year. Memorandum For City Council meeting of April 1, 2013 Item A3.1 Business of the City by Motion: Purchase of Boat for Aquatics Camp For Action 70 of 459 The power boat specified and recommended for purchase is a 17’ utility Boston Whaler, manufactured by Boston Whaler, the same company that manufactured the department’s other main boat used for aquatic camp. Staff did research other boat manufacturers and determined that purchasing another type of recreational boat or utility boat does not fit the usage of the craft and program. Boston Whaler boats have served the department's program needs well because they are easy for summer staff to operate and because they are reliable during the high usage program operating needs. Further, the recommended boat has the same basic features as the department's other two boats. The City’s vendor’s that perform services has familiarity with our existing boats, which will make it much easier for them to perform any maintenance and repair work on this model boat, when necessary. Life expectancy of the hull of the boat is 20 to 25 years, the motor is considered separately and based on our usage, it would last approximately 5 to 7 years. Whaler boats also have a reputation for one of the finest fiberglass hulls in the industry. Finally, staying with this particular model and manufacturer is also cost effective because the three boats can be transported to one location for winterization and storage at the end of the season. Life expectancy of the boat is 20 years. Staff has attached the specifications for the recommended boat. Brunswick Commercial and Government Products, Inc. also has the GSA government contract to supply small crafts and marine equipment to September 30, 2013. Please note that the recommended boat is a commercial grade product. Initially staff obtained a quote for a 17’Boston Whaler Montauk model, a recreational product. Cost for that boat was $29,627 with delivery. The commercial grade boat for government use is only sold directly from the manufacturer and not at the local dealer. Staff also researched the possibility of renting a boat for the season and that option is not available. If the purchase is approved on April 1st, the boat will be delivered in time for the beginning of this year’s summer aquatic programs. Attachment: Boat specifications MWEBE Memo 71 of 459 Evanston, IL 60618 $ 13,186.00 DRAFT Brunswick Commercial and Government Products, Inc. Quotation FreightAccessoriesBase Boat Product Total No. 1347 $ 14,654.00 $ 3,500.00 $ 31,340.00 BCGP GSA PRICING, NON-GSA (22067 - 001) 420 MEGAN Z AVENUE EDGEWATER, FL 32132 Evanston Parks & Recreation 2100 Ridge Avenue Reference Info: Eng Ref Nos.: Purchase Order ID:Contract No.: March 19, 2013420 Megan Z Avenue Edgewater, FL 32132 386-423-2900 Dealer Information Customer Info Model Information Qty Model Description Quoted Amt.Line Total 170GDA 170GDA : 17' GUARDIAN BOAT $ 13,186.00 $ 13,186.00 UNSINKABLE HULL WITH COMMERCIAL GRADE FIBERGLASS LAMINATE (3) 8" STAINLESS STEEL CLEATS HAZE GREY GELCOAT HEAVY DUTY RUBRAIL BLACK IDENTIFICATION AND TRIM MARKINGS FIBERGLASS CONSOLE WITH STORAGE AREA, DOME LIGHT, WINDSHIELD AND GRABRAIL STAINLESS STEEL STEERING WHEEL NO FEEDBACK CABLE STEERING TUBULAR ALUMINIUM LEANING POST WITH CUSHION BOW STORAGE LOCKER WITH FIBERGLASS COVER BOWEYE / LIFTING EYE STERN EYES NAVIGATION LIGHTS FIRE EXTINGUISHER BILGE PUMP WITH AUTOMATIC FLOAT SWITCH SWITCH PANEL-BILGE/NAVIGATION LIGHTS/ (4) AUXILIARY Line 11 Engine Qty Acc. No. Description Quoted Amt.Line Total 1 836 MERCURY 90ELPT OPTIMAX - 20" SHAFT $ 5,951.00 $ 5,951.001 Accessories Qty Acc. No. Description Quoted Amt.Line Total 1 61201 6 GAL FUEL TANK-MERCURY $ 186.00 $ 186.001 1 61420 MERCURY SINGLE ENGINE PRE-RIG $ 983.00 $ 983.002 1 60701 MERC SINGLE ENG ANALOG GAUGE PACKAGE $ 298.00 $ 298.003 1 61001 HYDRAULIC STEERING $ 612.00 $ 612.004 1 61401 SINGLE ENGINE INSTALLATION & TEST $ 590.00 $ 590.005 1 61498 PROPELLER, SST V-4'S $ 386.00 $ 386.006 1 60745 COMPASS-RITCHIE NAVIGATOR (FLUSH MNT)$ 322.00 $ 322.007 1 60740 12 VOLT OUTLET $ 68.00 $ 68.008 Page 1 of 3 March 19, 2013Printed:72 of 459 DRAFT Quotation No. 1347March 19, 2013 | Valid until March 14, 2014 1 60901 BATTERY SYSTEM SNG ENG 1 START $ 492.00 $ 492.009 1 60927 OPTIMA 34M-1000 STARTING BATTERY $ 247.00 $ 247.0010 1 62791 LE SERIES ALUM TRAILER W/SPARE TIRE $ 2,806.00 $ 2,806.0011 1 62001 TOW POST $ 1,713.00 $ 1,713.0012 Freight Qty Acc. No. Description Quoted Amt.Line Total 1 99998 INLAND FREIGHT $ 3,500.00 $ 3,500.001 THE BOAT NEEDS TO BE DELIVERED TO THE CUSTOMER BY JUNE 17, 2013 Page 2 of 3 March 19, 2013Printed:73 of 459 DRAFT Quotation No. 1347March 19, 2013 | Valid until March 14, 2014 Current Terms and Conditions: 1. Payment terms are NET 30 DAYS from invoice date, subject to satisfactory credit approval at time of order placement. Manufacturer's Statement of Origin documents will be mailed to the customer upon receipt of full payment. 2. Prices are valid for 60 days from the date of this quotation. 3. Brunswick Commercial and Government Products, Inc. (BCGP) reserves the right to modify or discontinue models and equipment at any time. 4. Customer furnished equipment must be received no later than 30 days from receipt of purchase order. 5. If the terms in any customer purchase order or related documents are inconsistent with these terms and conditions, these terms and conditions shall control. 6. Customer shall be responsible for a late payment charge of 2% per month, or the maximum permitted by law, whichever is lower, on invoices which remain unpaid beyond the due date. In addition, if BCGP must exercise legal remedies to enforce these terms or collect customer's unpaid amounts, BCGP shall be entitled to recover all of its reasonable attorneys fees, expert fees, court costs and other expenses incurred in connection therewith 7. Only BCGP's standard, published, limited commercial warranty, which may be modified from time to time in BCGP's sole discretion, shall apply to the sale of products by BCGP. Customer acknowledges that all warranty obligations are contingent on receipt of full payment. 8. In the event of any requests for changes to the products covered by this quotation, BCGP shall review such requests and discuss the potential effects on pricing, delivery timing and other similar matters with the customer. Changes will only be effective if in a writing signed by both parties. 9. No liability shall be sustained by BCGP by reason of BCGP not filling the order described in this quotation due to circumstances beyond its reasonable control, including but not limited to, labor disputes, natural disasters, accidents to machinery, acts of God, acts of or threatened acts of war or terrorism, material shortages, regulations, demands for goods exceeding BCGPs available supply, or any other cause beyond BCGPs control. In the event of any delay in delivery or performance caused by any of the foregoing, the date upon which delivery or performance is due shall be extended by the amount of the delay caused by any of the foregoing. Note: All 9999 Options are non-GSA contract items. Export Compliance: For international quotations/shipments: The commodities, technology or software will be exported from the United States in accordance with the Export Administration Regulations. Diversion contrary to U.S. law is prohibited. IncoTerms 2010 shall apply. For shipments to Canada and Mexico: NAFTA certificates are not required. GSA Contract Information: -GSA SCHEDULE TITLE: Small Craft and Marine Equipment FSC Group 19, Part 1, FSC Classes 1940 and 2010 -CONTRACT NUMBER: GS-07F-0011J CONTRACT PERIOD: 10/1/98 through 09/30/13 -CAGE CODE: 3QRA5 SIC: 3732 FEDERAL TAX ID#: 36-4432261 -DUNS: 015602878 -PRICES ARE EX-WORKS EDGEWATER, FLORIDA Current Terms and Conditions ACCEPTED: PRINTED NAME SIGNATURE DATE Page 3 of 3 March 19, 2013Printed:74 of 459 Sole Source Purchase of Boat for Aquatic Camp Program, M/W/EBE Waiver, Boston Whaler Commercial & Government Products, 3-26-13 To: Douglas J. Gaynor, Director, Parks, Recreation & Community Services From: Joseph McRae, Deputy City Manager Subject: Sole Source Purchase of Boat for Aquatic Camp Program Date: March 26, 2013 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However, the Sole Source Purchase of Boat for Aquatic Camp Program precludes subcontracting opportunities. Therefore, a waiver is granted. Cc: Martin Lyons, Assistant City Manager/CFO Louis Gergits, Finance Manager Memorandum 75 of 459 For City Council meeting of April 1, 2013 Item A3.2 Business of the City by Motion: Fire Station #4 Interior Renovation Project For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Douglas J. Gaynor, Director, Parks, Recreation & Community Services Paul D’Agostino, Superintendent Parks/Forestry & Facilities Stefanie Levine, Assistant Superintendent Parks/Forestry & Facilities Subject: Contract Award Recommendation to O’Hara Construction, Inc. for the Fire Station #4 Interior Renovation Project (Bid 13-07) Date: April 1, 2013 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract for the Fire Station #4 Interior Renovation Project with O’Hara Construction, Inc. located at 636 Ridge Avenue, Evanston, Illinois 60201 in the amount of $83,470. Funding Source: Funding is provided by FY 2013 CIP Account No. 415826 with a budget of $60,000. The balance will be provided by Capital Improvement Fund reserves. Summary: Fire Station #4, located at 1817 Washington Street, was built in 1989 and since that time few modifications have been made. The kitchen cabinets, appliances and all floor, wall and ceiling finishes are original to the building. Over the years, minor roof leaks have been found and addressed but damaged ceiling tiles and/or wall and floor finishes which occurred as a result of the leaks were not repaired. Additionally, due to heavy use, the kitchen cabinets are no longer functioning properly and flooring and other finishes are worn, requiring replacement. In order to address these issues, the City hired the architectural firm of McGuire Igleski & Associates (MIA) in September 2012 to prepare renovation plans for the station’s living quarters. After consulting with the Fire Department, MIA prepared construction documents which include replacing floor finishes, wall finishes, ceiling tiles, light fixtures, kitchen cabinets and kitchen appliances as well as refinishing existing lockers. On February 7, 2013, the City issued bid documents for this interior renovation project and on March 12, 2013 the City received five (5) bids. Bid results were as follows: Memorandum 76 of 459 Due to the limited budget, alternate prices were obtained for two items. Alternate 1 includes pricing to install an integrated epoxy wall base with the new flooring system in lieu of installing a separate vinyl wall base. Due to the increased cost, staff does not recommend accepting Alternate 1. Although an integrated base is easier to clean, a vinyl base will function suitably for this facility. Alternate 2 includes pricing to prepare and paint walls currently covered by a vinyl wall covering in lieu of installing a new vinyl wall covering in these areas. Staff recommends accepting Alternate 2 as it will reduce the project’s overall cost and is preferred by Fire staff. Staff recommends approval of the base bid plus Alternate 2 to O’Hara Construction Inc. for a total cost of $83,470. O’Hara Construction Inc. is an Evanston business enterprise, thus meeting the City’s M/W/EBE goals (see attached memorandum for additional information) and has successfully completed two past projects for the City. Staff has also checked O’Hara’s references with positive results. One municipal client indicated that O’Hara was both on time and on budget and their workmanship was of good quality. A breakdown of CIP account 415826 is as follows: Account Summary CIP Account. No. 415826 (FY 2013) $60,000.00 *Expenditures / encumbrances to date -$2,823.00 Recommended bid award -$83,470.00 Balance Remaining -$26,293.00 * Expenditures and encumbrances to date include the bid advertisement and remaining consulting architect fees. Construction of this project is scheduled to occur in June 2013 and will require closure of Fire Station 4 for approximately one month. During the closure, Engine 24 will move to Station 2, located at 702 Madison and Ambulance 22 will move to Station 1, located at 1332 Emerson. This shift will allow the Fire Department to maintain all fire suppression apparatus on the south end of Evanston during the renovation. ------------------------------------------------------------------------------------- Attachments: M/W/EBE Memo Photographs of current Fire Station #4 space Contractor Base Bid Alternate 1 Alternate 2 O’Hara Construction, Inc. Evanston, IL $84,970.00 $1,800.00 -$1,500.00 Stellar Coating Restoration, Niles, IL $111000.00 $2,000.00 $1,900.00 OPCON Inc., Carol Stream, IL $123,381.00 $5,087.00 $1,400.00 G. A. Johnson & Son, Evanston, IL $136,580.00 $3,700.00 -$2,300.00 ATP Enterprises Group, Inc., Northfield, IL $144,000.00 -$280.00 -$625.00 77 of 459 Bid No. 13-07, Fire Station #4 Interior Renovation Project, M/W/EBE Compliance Approval, O’Hara Construction, Inc., 3-26-13 To: Douglas J. Gaynor, Director, Parks, Recreation & Community Services From: Joseph McRae, Deputy City Manager Subject: Bid 13-07 Contract for Fire Station #4 Interior Renovation Project Date: March 26, 2013 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to Bid No. 13-07, Contract for Fire Station #4 Interior Renovation Project, O’Hara Construction, Inc. is found to be in initial compliance with the goal because they are a certified M/W/EBE. O’Hara Construction, Inc.’s total bid is $83,470.00, and will receive 100% credit. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE O’Hara Construction, Inc., 636 Ridge Ave., Evanston, 60201 Construction $83,470.00 100% X Total M/W/EBE $83,470.00 100% Cc: Martin Lyons, Assistant City Manager/CFO Louis Gergits, Finance Manger Memorandum 78 of 459 79 of 459 80 of 459 81 of 459 82 of 459 For City Council meeting of April 1, 2013 Item A3.3 Business of the City by Motion: Crack Sealing Contract For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Jim Maiworm, Superintendent of Streets and Sanitation Subject: Contract Award for 2013 Crack Sealing Program Date: April 1, 2013 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract with the lowest responsive and responsible bidder, Denler Inc. (19148 S 104th Ave. Mokena, IL) in the amount of $55,000 to perform crack sealing under the Municipal Partnership Initiative. Funding Source: Funding is provided by the General Fund Street Maintenance Account (2670.62509) in the amount of $50,000, which has $70,000 budgeted for contract maintenance for Fiscal Year 2013 and $5,000 from Water Fund Account 7130.65702. Summary: The Streets and Sanitation Division implemented a crack sealing program designed to extend the life of recently resurfaced streets in Evanston. Crack sealing is performed three to five years after the street is resurfaced. Cracks develop on the street surface due to the weather conditions and the composite material pavement section. The cracks need to be sealed as they develop to prevent moisture and road salt from seeping into the base, which can lead to potholes and more serious road failures. The streets to be sealed each year are selected based on available funding, previous resurfacing year and road condition surveys conducted in the field by Public Works staff. Additionally, The Utilities Department will be using this same service to crack seal the parking lot at the Water plant to preserve the pavement life. For the second year, the City has partnered with other north shore and northwest suburban communities under the Municipal Partnership Initiative spearheaded by the Village of Glenview to contract for crack sealing. The following communities are participating in the purchase: Glenview, Morton Grove, Wilmette, Winnetka, Skokie, Glencoe, Buffalo Grove, Highland Park and Lincolnshire. As a result of the partnership, Memorandum 83 of 459 Page 2 of 2 a bid was let on February 21 and Denler Inc. was found to be the lowest responsive and responsible bidder. As a result, a contract was awarded based on a price of $1.19 per pound. The City paid $1.66 per pound in 2010 when it sought bids without participating in the municipal partnership. Staff therefore recommends approval of this contract award. Priority locations for crack sealing this year include: Street From To Ridge Ave. Greenleaf Church Asbury Main Emerson Church Hartrey Dodge Custer Howard Oakton Main St. McDaniel Ave. Asbury Ave. Secondary locations are: Central Park Central Isabella Chicago Ave South Blvd. Howard Hinman Lake Dempster Fowler Church Dempster Isabella Girard Euclid Park 84 of 459 For City Council meeting of April 1, 2013 Item A3.4 Business of the Council by Motion: Approval of Contract for Elevator Inspections For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Steve Griffin, Director, Community and Economic Development Department Jeff Murphy, Manager, Building and Inspection Services Division Maleka Sumar, Management Analyst Subject: Approval of Contract with Citywide Elevator Inspection Services, Inc. for City of Evanston-Elevator Inspection program (RFP 13-11) Date: March 20, 2013 Recommended Action Staff recommends that City Council authorize the City Manager to execute a contract for elevator inspection and plan review services to Citywide Elevator Inspection Services, located at 7144 N. Harlem Ave. Suite 303, Chicago, IL 60631, for an annual budget amount not to exceed $68,425. The contract term shall be three years from the commencement date. After the initial term, there shall be two (2) options to renew for one (1) additional year. Funding Sources Funding is provided by the 2013 Budget for Elevator Contract Costs (2126.62425) with a budget of $68,425. It is estimated that this contract award will result in annual cost savings of approximately $13,184. Minimum Annual Elevator Inspection Fee per ordinance $70 ($22 per inspection x 2 per year = $44) + ($5 direct billing cost x 2 per year = $10) $54 $70 - $54 = $16 per elevator x 824 elevators = $13,184 (annual cost savings) Summary A bi-annual elevator inspection of all vertical transportation services including but not limited to elevators, escalators, dumbwaiters, lifts, chair lifts and accessory equipment is mandatory requirement by the State of Illinois Fire Marshal’s office. On January 31, 2013, the City issued a Request for Proposals (RFP) on Demandstar and Chicago Tribune Newspaper for bi-annual elevator inspection services, plan review and direct billing services for all the elevators and other safety/lift equipment located within the City of Evanston. These services are being procured to inspect approximately 824 currently Memorandum 85 of 459 Page 2 operating elevators within the City, perform approximately 10 plan reviews per year and provide bi-annual direct billing services for these inspections. Over 20 elevators are expected to be built within the City in the upcoming year. This additional development will increase the total number of elevators and inspections within the City thereby raising the total cost from the $44,496 quoted below to a maximum of $68,425 to accommodate new development. Three companies responded to the RFP: Company Address Citywide Elevator Inspection Services 7144 N. Harlem Ave. Suite 303, Chicago, IL 60631 Elevator Inspection Services Co., Inc. 745 Mc Clintock Drive, Suite 235, Burr Ridge, IL 60527 Thompson Elevator Inspection Service 1302 E Thayer St Mt Prospect, IL 60056 No Evanston companies submitted proposals. One company, Thompson Elevator Inspection Services is a woman owned business. Citywide Elevator Inspection Services and Elevator Inspection Services (EIS) submitted an M/W/EBE Waiver request. A memo recommending approval is attached. Citywide Elevator Inspection Services provided the lowest quote; all three quotes are shown below: Citywide EIS** Thompson Semi-Annual Inspection Fee (Per inspection) $22 $22 $40 Compliance Re-inspection Fee (Per inspection) $18 $20 $40 Plan Review Fees (per permit approval) (approx. 10 per year) $0 $40 $80 Other Services (special inspections due to complaint etc.) - - $40 Direct Billing Charge (per inspection) $5 $22 $40 Annual Required Witnessing Fee for City owned Elevators (32) $0 $0 $100 per hr. Annual Inspection Costs (824 x 2 x semi-annual inspection fee) $36,256 $36,256 $65,920 Annual Direct Billing Costs (824 x 2 x direct billing quote) $8,240 $18,128 $65,920 Annual Plan Review Costs (estimated approx. 10 per year) $0 $400 $800 Total Costs $44,496 $54,784 $132,640 M/W/EBE No* No Yes *Three EBEs have agreed to help them on the supply and service side of daily operations **At no charge EIS will provide the City: Training for Fire staff on Elevator Safety and Rescue and 24 hr. emergency Service 365/24/7 86 of 459 Page 3 A committee was developed to review and evaluate proposals consisting of the Community and Economic Development Director, Finance Manager, Building and Inspection Services Division Manager, Facilities Management Supervisor, Permit Licensing Coordinator and Management Analyst. All three companies were responsive, demonstrated the knowledge and capacity to perform elevator inspections, perform plan reviews and provide direct billing services. Each committee member individually reviewed the proposals based on the evaluation criteria outlined in the project’s RFP. Following individual review of the proposals, the committee met to discuss the findings. Only two companies, Citywide Elevator Inspection Services and Elevator Inspection Services (EIS) provided quotes within the City’s budget allocation for the Elevator Inspection Program. Hence, the committee decided to conduct interviews with Citywide Elevator Inspection Services and Elevator Inspection Services (EIS) on March 7, 2013. At the conclusion of the interviews and based on the evaluation criteria outlined in the project’s RFP each committee member individually scored the short-listed companies. The committee unanimously recommends that Citywide Elevator Inspection Services be awarded this project based on their fees, qualifications and experience of the staff proposed, willingness to work with the City with direct billing, reporting requirements, minimum insurance requirements and execution of professional services contract. References from various institutions that have worked with Citywide Elevator Inspection Services indicated that they are highly responsive and extremely thorough in their work. A summary of scoring average breakdown of the two interviewed companies is as follows: Company Services (25) Qualifications and Experience of Staff (25) Fees (25) M/W/EBE Participation (10) Professional Services Contract (15) Total (100) Citywide Elevator Inspection Services 24 24 25 0 15 88 Elevator Inspection Services 22 19 18 0 13 72 Based on the scoring results the review committee recommends award of the Elevator Inspection contract to Citywide Elevator Inspection Services. Attachments: M/W/EBE Memo Vendor Proposal (includes RFP 13-11) 87 of 459 RFP No. 13-11, Contract for Elevator Inspection and Plan Review Services, M/W/EBE Waiver, Citywide Elevator Inspection Services, 3-20-13 To: Steve Griffin, Director, Community and Economic Development Department From: Joseph McRae, Deputy City Manager Subject: RFP No. 13-11 Contract for Elevator Inspection and Plan Review Services Date: March 20, 2013 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. Regarding RFP 13-11 Contract for Elevator Inspection and Plan Review Services, Citywide Elevator Inspection Services has requested a 20% waiver. They will utilize EBEs for supply and daily operational services which will amount to approximately 5%. A partial waiver, therefore, is granted. Cc: Martin Lyons, Assistant City Manager/CFO Louis Gergits, Finance Manager Memorandum 88 of 459 89 of 459 90 of 459 91 of 459 92 of 459 93 of 459 94 of 459 95 of 459 96 of 459 97 of 459 98 of 459 99 of 459 100 of 459 101 of 459 102 of 459 103 of 459 104 of 459 105 of 459 106 of 459 107 of 459 108 of 459 109 of 459 110 of 459 111 of 459 112 of 459 113 of 459 114 of 459 115 of 459 116 of 459 117 of 459 118 of 459 119 of 459 120 of 459 121 of 459 122 of 459 123 of 459 124 of 459 125 of 459 126 of 459 127 of 459 128 of 459 129 of 459 130 of 459 131 of 459 132 of 459 133 of 459 134 of 459 135 of 459 136 of 459 137 of 459 138 of 459 139 of 459 140 of 459 141 of 459 142 of 459 143 of 459 144 of 459 145 of 459 146 of 459 147 of 459 148 of 459 149 of 459 150 of 459 151 of 459 152 of 459 153 of 459 For City Council meeting of April 1, 2013 Item A3.5 Business of the City by Motion: Chlorine Feed Engineering Services Agreement For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Director of Utilities Lara Biggs, Superintendent of Construction & Field Services Subject: Chlorine Feed System Engineering Services (RFQ 13-06) Date: March 20, 2013 Recommended Action: Staff recommends City Council authorize the City Manager to execute an agreement for chlorine feed system engineering services (RFQ 13-06) with Greeley and Hansen LLC (100 S. Wacker Drive, Suite 1400, Chicago, IL) in the not-to-exceed amount of $69,500. Funding Source: Funding is provided by the Water Fund, Capital Improvement Account 733122, which has a FY 2013 budget allocation of $250,000. Background: Evanston has used chlorine as a disinfectant in the water treatment process since 1921. Due to the inventory of chlorine stored at the treatment facility, Evanston has been required to adhere to the Environmental Protection Agency requirements to develop and implement a risk management plan since 1999. Following the events on September 11, 2001, Evanston was required by the newly developed Department of Homeland Security to conduct a vulnerability assessment of the treatment facility. The current chlorine equipment was installed in 1994. Due to the corrosive nature of chlorine and the need for accurate pacing of the chemical, several components of the chemical feed equipment need to be replaced annually. Some of the replacement components have already become obsolete. The components that are still available require a very long lead time to obtain and have become very expensive. In December 2012, City Council approved Resolution 84-R-12, which modified the purchasing procedure for the chlorine system upgrade. Staff prepared a Request for Qualifications (RFQ) that included a general description of the project in order to solicit Memorandum 154 of 459 statements of qualifications from engineering firms. Based on criteria listed in the resolution, staff evaluated the firms and selected the most qualified. The most qualified firm executed a non-disclosure agreement and was given a detailed scope of work from which they submitted a cost proposal. Analysis: In accordance with this resolution, staff issued a Request for Qualifications that was publicly advertised. The request for qualifications was advertised on Demandstar and in the Evanston Review. Proposals were received on February 7, 2013. A total of four proposals were received as summarized below. Consultant Information Consultant: Address: Carollo Engineers 2332 Woodlawn, Northbrook, IL CDM Smith 125 S. Wacker Drive, Suite 600, Chicago, IL Greeley and Hansen 100 S. Wacker Drive, Suite 1400, Chicago, IL HR Green 820 Davis Street, Unit 118, Evanston, IL The proposals were reviewed by: Lara Biggs, Superintendent – Construction & Field Services Jay Henderson, Division Chief – Pumping Kevin Lookis, Superintendent of Water Production Ed Semon, Division Chief – Filtration Dave Stoneback, Utilities Director The averaged final scoring of the proposals was as follows: Selection Criteria Max Pts G&H CDM Carollo HR Green Firm Qualifications / Experience 25 25 23 23 19 Project Manager / Team Experience 30 28 25 23 13 Billing Rates / Multipliers 25 21 19 15 24 Completeness of Proposal 10 9 8 8 5 W illingness to Execute Agreement 10 10 10 8 0 TOTALS 100 93 85 77 61 Greeley and Hansen’s project team has demonstrated experience in overseeing the design and construction of several similar large chlorine facilities, including a new facility at Chicago’s South Water Purification Plant, a rehabilitation of the chlorine facility at Chicago’s Jardine Water Purification Plant, and a recently completed project for the City of Moline, Illinois. Their billing rates were lower than average for those submitted a s part of this proposal, and are typical for the engineering firms used on other projects for the City of Evanston Utilities Department. References were checked and found to be favorable. 155 of 459 Greeley and Hansen was solicited to submit a price proposal, which was evaluated by staff and found to be reasonable for the proposed scope of work. Therefore, staff is recommending award to Greeley and Hansen. In accordance with Resolution 84-R-12, the M/W/EBE requirements were waived. Legislative History: City Council approved Resolution 84-R-12 on December 10, 2012 Attachments: MWEBE Memo 156 of 459 RFQ No. 13-06, Chlorine Feed System Engineering Services, M/W/EBE Waiver, Greeley and Hansen, LLC, 3-26-13 To: Dave Stoneback, Director of Utilities From: Joseph McRae, Deputy City Manager Subject: RFQ No. 13-06 Chlorine Feed System Engineering Services Date: March 26, 2013 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However, RFQ 13-06 Chlorine Feed System Engineering Services precludes subcontracting opportunities. Therefore, a waiver is granted. Cc: Martin Lyons, Assistant City Manager/CFO Louis Gergits, Finance Manager Memorandum 157 of 459 For City Council meeting of April 1, 2013 Item A3.6 Business of the City by Motion: CIPP Sewer Rehabilitation Contract A For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Utilities Director Lara Biggs, Superintendent – Construction & Field Services Subject: 2013 CIPP Sewer Rehabilitation Contract A (Bid No. 13-09) Date: March 15, 2013 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract for the 2013 Cured-In-Place Pipe Lining Contract A (Bid No. 13-09) with SAK Construction, LLC (864 Hoff Road, O’Fallon, MO) in the amount of $293,723.00. Funding Source: Funding for this work will be from the Sewer Fund, Account 7420.62461, which has an allocation of $500,000 for this type of sewer rehabilitation work. Summary: This contract includes the rehabilitation of approximately 5,250 feet of combined sewer main ranging in size from 9-inch diameter to 24-inch diameter at 27 different sites. A location map indicating where the work will take place is attached. The sewer mains were identified as needing rehabilitation during the closed circuit TV inspection of sewer mains under or adjacent to streets scheduled for resurfacing during the 2013 construction season. The sewer rehabilitation work is to be completed by July 15, 2013. The contract documents for this project were sent only to the seven contractors pre- qualified to perform this type of work as a result of RFQ 11-40. These contractors submitted information demonstrating that the product they intend to use meets specific minimum requirements; that they are trained and approved to install the product; and that they have a minimum amount of experience installing the product. Council approved the pre-qualification of these contractors on February 14, 2011. A list of the prequalified contractors is attached. Bids for the subject project were opened and publicly read on Tuesday, March 5, 2012. Six of the seven pre-qualified contractors submitted bids for this project. Memorandum 158 of 459 Contractor Information: Contractor Address Pipeline Solutions/ American Pipe Liners, Inc. P.O. Box 28, Highland Park, IL Insituform Technologies, USA, Inc 17988 Edison Avenue, Chesterfield, MO Kenny Construction Company 2215 Sanders Rd. Suite 400, Northbrook, IL Michels Pipe Services 817 West Main Street, Brownsville, WI SAK Construction, LLC 864 Hoff Road, O’Fallon, MO Visu-Sewer of Illinois, LLC 9014 S. Thomas Avenue, Bridgeview, IL Pricing Summary: The submitted bids can not be withdrawn or canceled for a period of sixty (60) calendar days following the bid opening, or until May 4, 2013. The bids were reviewed by Lara Biggs, Superintendent – Construction & Field Services. Attached is a bid tabulation summary showing the bid results from the six contractors that submitted. Contractor Bid Price SAK Construction, LLC $293,723.00 Insituform Technologies, USA, Inc $294,528.60 American Pipe Liners, Inc. $302,402.00 Kenny Construction Company $308,572.50 Michels Corporation $338,468.75 Visu-Sewer of Illinois, LLC $338,956.00 SAK Construction has not previously worked for the City of Evanston. However, their references were checked and found to be favorable. SAK has indicated that they plan to comply with the City’s Local Employment Program Ordinance. Based on previous projects for CIPP sewer rehabilitation that have been bid by the City, it has been determined that this type of project has insufficient subcontracting opportunities, and the M/W/EBE goal has been waived. A memo from the Deputy City Manager is attached. Attachments: 2013 CIPP Sewer Rehabilitation Contract A Location Map List of Prequalified Contractors Approved by City Council on February 1, 2011 Bid Tabulation for Bid 13-09 2013 CIPP Sewer Rehabilitation Contract A M/W/EBE Compliance Review Memo 159 of 459 160 of 459 161 of 459 162 of 459 Bid No. 13-09, 2013 CIPP Sewer Rehabilitation Contract A, M/W/EBE Waiver, SAK Construction, LLC, 3-27-13 To: David Stoneback, Director of Utilities From: Joseph McRae, Deputy City Manager Subject: Bid No. 13-09 2013 CIPP Sewer Rehabilitation Contract A Date: March 27, 2013 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However, Bid 13-09 2013 CIPP Sewer Rehabilitation Contract A precludes subcontracting opportunities. Therefore, a waiver is granted. Cc: Martin Lyons, Assistant City Manager/CFO Louis Gergits, Finance Manager Memorandum 163 of 459 For City Council meeting of April 1, 2013 Item A3.7 Business of the City by Motion: CIPP Sewer Spot Lining Contract For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Utilities Director Lara Biggs, Superintendent – Construction & Field Services Subject: Contract for 2013 CIPP Spot Line Sewer Rehabilitation (Bid No. 13-10) Date: March 15, 2013 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract for the 2013 CIPP Spot Line Sewer Rehabilitation (Bid No. 13-10) to CTR Systems, Inc. (7400 Waukegan Road, Niles, IL) in the amount of $44,402.00. Funding Source: Funding for this work will be from the Sewer Fund, Account 7400.62461. This sewer operations account has a budget of $215,000 specifically allocated for sewer maintenance and repair activities. Summary: This contract involves the rehabilitation of 19 short segments of combined sewer main in various locations around the City. The sewer pipe being rehabilitated totals 115 feet in length and ranges in size from 9 inches to 15 inches in diameter. A location map indicating where the work will take place is attached for your reference. The sewer mains were identified as needing rehabilitation during the closed circuit TV inspection of sewer mains under or adjacent to streets scheduled for resurfacing during the 2013 construction season. The sewer rehabilitation work is to be completed by June 15, 2013. Bids for the subject project were opened and publicly read on Tuesday, March 12, 2013. Three contractors submitted bids for this project. Memorandum 164 of 459 Contractor Information: Contractor Address CTR Systems, Inc. 7400 Waukegan Road, Niles, IL Infrastructure Technologies, Inc. 21040 Commerce Blvd, Rogers, MN National Power Rodding Corp. 2500 W. Arthington Street, Chicago, IL The submitted bids can not be withdrawn or canceled for a period of sixty (60) calendar days following the bid opening, or until May 11, 2013. The bids were reviewed by Lara Biggs, Superintendent – Construction & Field Services. Attached is a bid tabulation showing the bids received. Contractor Bid Price CTR Systems, Inc. $44,402.00 National Power Rodding Corp. $45,636.18 Infrastructure Technologies, Inc. $94,129.00 CTR Systems, Inc. has successfully completed similar projects for the City of Evanston. The quality of their work has been good. Attached is a memorandum from the Deputy City Manager regarding the M/W/EBE participation requirements for this project. Attachments: 2013 CIPP Spot Lining Location Map Bid Tabulation for Bid 13-10, 2013 CIPP Spot Line Sewer Rehabilitation M/W/EBE Memorandum 165 of 459 166 of 459 167 of 459 Bid No. 13-10, 2013 CIPP Spot Line Sewer Rehabilitation, M/W/EBE Waiver, CTR Systems, Inc., 3-27-13 To: David Stoneback, Director of Utilities From: Joseph McRae, Deputy City Manager Subject: Bid No. 13-10 2013 CIPP Spot Line Sewer Rehabilitation Date: March 27, 2013 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However, Bid 13-10 2013 CIPP Spot Line Sewer Rehabilitation precludes subcontracting opportunities. Therefore, a waiver is granted. Cc: Martin Lyons, Assistant City Manager/CFO Louis Gergits, Finance Manager Memorandum 168 of 459 For City Council meeting of April 1, 2013 Item A3.8 Business of the City by Motion: Purchase of Natural Gas for City Buildings For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Director of Utilities Subject: Approval of Amendment 4 to the Agreement with Twin Eagle Resources Management, LLC for the Purchase of Natural Gas for 16 City Owned Buildings Date: March 19, 2013 Recommended Action: Staff recommends that the City Council authorize the City Manager to negotiate and execute Amendment 4 to the Agreement with Twin Eagle Resource Management, LLC (5120 Woodway, Suite 10010, Houston, TX 77056) for the purchase of natural gas for 16 City owned buildings when the strike price is below $4.80 per MMBTU. The amended term of the agreement shall be effective September 1, 2014 through August 31, 2015. Funding Source: The cost for natural gas is billed to the various accounts that support the buildings that are purchasing natural gas through this contract. Please see attached Exhibit 1 that lists the buildings being served by this agreement and the accounts that are being charged. Background: On April 12, 2011 the City Council authorized the City Manager to execute an Agency Agreement between the City and Northwestern University to manage the City’s natural gas purchase for 16 City owned buildings through October 31, 2013. Council also authorized the City Manager to negotiate and execute an agreement and two amendments with Twin Eagle Resource Management for the procurement of natural gas for these buildings. The term of the original agreement was from May 1, 2011 through October 31, 2011 for a purchase price set equal to the first of the month Index via Chicago Citygate as published by Natural Gas Institute’s (NGI) Bidweek Survey, plus an administrative fee of $0.0040 per therm. Amendment 1 set a purchase price of $5.30 per MMBTU for the Memorandum 169 of 459 period November 2011 through August 2012. Amendment 2 set a purchase price of $5.475 per MMBTU for the period September 2012 through August 2013. City Council authorized the City Manager to execute Amendment 3 on January 9, 2012. This amendment set a purchase price of $4.49 per MMBTU for the period September 2013 through August 2014. Exhibit 2 indicates the conditions of the agreements with Twin Eagle for the purchase of natural gas. Analysis: The future price trend for natural gas is expected to increase. Based on this information Northwestern has locked into purchasing natural gas for the period September 2014 through August 2015 at a fixed price of $4.68 per MMBTU on March 20, 2013. Following Northwestern’s lead, staff is recommending that the City lock into a fixed price for natural gas to be supplied between September 1, 2014 and August 31, 2015 when the purchase price is at or below $4.80 per MMBTU. Similar to the current agreement, the City would lock in a fixed price for seventy percent (70%) of its anticipated monthly gas use. The remaining monthly gas supply requirement would be purchased at the first of the month index via Chicago Citygate as published by NGI’s Bidweek Survey, plus an administrative fee of $0.0040 per therm. If the index price is too high, withdrawal of previously purchased natural gas from storage would occur. Recommendation Summary: Authorize the City Manager to negotiate and execute Amendment 4 to the Agreement with Twin Eagle Resource Management for the procurement of natural gas for 16 City owned facilities commencing September 1, 2014 through August 31, 2015 when the strike price is below $4.80 per MMBTU. Legislative History: The City Council authorized the City Manager to execute an agreement and amendments 1 & 2 with Twin Eagle Resource Management, LLC and an Agency Agreement with Northwestern University on April 12, 2011. The City Council authorized the City Manager to execute amendment 3 with Twin Eagle Resource Management, LLC on January 9, 2012. Attachments: Exhibit 1 – City Owned Buildings proposed to be supplied with Natural Gas under the proposed agreement with Twin Eagle Resource Management Exhibit 2 – Conditions of the Agreements for the Purchase of Natural Gas 170 of 459 171 of 459 172 of 459 1 For City Council meeting of April 1, 2013 Item A4 Business of the City by Motion: Electricity Aggregation Supplier Agreement For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Catherine Hurley, Sustainable Programs Coordinator Dave Stoneback, Director of Utilities Subject: Approval of 2013 Community Choice Electricity Aggregation Supplier Agreement (RFP 13-08) Date: March 20, 2013 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a Master Agreement to Provide Services to an Aggregated Group with the pre-qualified Alternate Retail Electric Supplier (ARES) that provides the most favorable price per kilowatt hour ($ / kWh) for the length of term and renewable energy mix that the City Council determines to be the most advantageous. At the City Council meeting on April 1, 2013, staff will present a recommendation to the City Council authorizing the City Manager to negotiate and execute an agreement with the prequalified ARES that submits the most favorable pricing based on the recommendations provided in this memo. Background: On Monday, April 30, 2012 the Council authorized the City Manager to enter into an agreement with Constellation NewEnergy Inc. to provide services to the Evanston Aggregated Group for a 12-month term with a 100% renewable energy mix at the price of $0.04797 per kilowatt hour. This represented a 36% reduction in comparison to the ComEd price at the time of $0.07733 per kilowatt hour. Most of the participants in the aggregated group began receiving their power supply from Constellation in August 2012 and received their first invoice with the lower rate in September. The current agreement with Constellation for the aggregation program will end in July 2013. Memorandum 173 of 459 2 Staff released a request for indicative pricing and company qualifications (RFP 13-08) for Municipal Aggregation of Electric Supply for Residential and Small Commercial Retail Customers on February 26, 2013. Indicative Pricing and Qualification Results: Six responses to the request for indicative pricing and company qualifications were received on March 12, 2013 in response to RFP 13-08 as listed below: Supplier Address Constellation NewEnergy, Inc. 10 S. Dearborn, Chicago, IL FirstEnergy Solutions 341 White Pond Drive, Akron OH Homefield Energy 1500 Eastport Plaza Dr., Collinsville, IL Integrys Energy Services, Inc. 1716 Lawrence Dr., De Pere WI MC Squared Energy Services Two North Riverside, Chicago, IL Verde Energy, USA Illinois LLC 101 Merritt 7, Norwalk, CT The following individuals were part of the committee that reviewed the responses and helped to prepare the recommendations to the City Council: Richard Lanyon, Utilities Commission Chair David Grumman, Utilities Commission Member Co-Chair Jonathan Nieuwsma, Utilities Commission Member Catherine Hurley, Sustainable Programs Coordinator David Stoneback, Director, Utilities Department The responses were evaluated based on criteria set forth in the RFP and are summarized in Exhibit 1. The criteria and corresponding point value is provided below: Qualifications of the Supplier to conduct a municipal aggregation program based on references, past experience, financial information and litigation information. – 40 points Energy supply rate and power mix. – 10 points Willingness of Supplier to execute the proposed Master Agreement to Provide Services to an Aggregated Group. – 30 points Completeness of Proposal. – 10 points Proposed aggregation implementation plan. – 5 points Quality of customer service procedures and resources – 5 points Homefield Energy’s response was determined to be non-responsive since they did not provide pertinent required information in their proposal, and therefore they were not evaluated. 174 of 459 3 A minimum score of 70 points is required to be considered responsive and qualified under this process. Based on the committee’s evaluation, Constellation NewEnergy, First Energy, Integrys Energy, MC Squared Energy Services and Verde Energy USA were determined to be responsive and qualified. Cost Analysis: The City requested indicative pricing to supply energy for four different terms (12, 18, 24, and 36 months) and three different fixed prices: one where the renewable energy component would be eight percent (8%)1, in accordance with Illinois Renewable Energy Portfolio Standard (IRPS) Illinois Public Act 095-1027, and the two prices based on the renewable energy component being fifty percent (50%) and one hundred percent (100%). Staff requested a large number of pricing options to understand the incremental cost of various contract terms and renewable energy options with the goal of narrowing down the number of options requested for actionable pricing. Due to the volatile pricing of electricity, which changes hour by hour, suppliers will not hold purchase prices for more than 24 hours without a considerable risk factor markup. For the indicative pricing proposal the ARESs were only provided the energy usage and profile for eligible customers based on typical ComEd customers and Evanston’s population. As a result, the pricing provided in these responses are only an indication of what to expect when actionable pricing is requested and therefore they should be evaluated to understand the variety of term and energy mix options only. A summary of the average prices is provided in Tables 1, 2 and 3. Average prices are presented across all contract terms and energy mix options. In addition, staff has calculated the average price differential between the contract terms and the energy mix options. Table 1 – Summary of Average Prices Energy Mix Contract Term 12 month 18 month 24 month 36 month Average Price $ per kWh IL RPS Compliant (8%) $0.05215 $0.05572 $ 0.05808 $0.06067 50% Renewable Energy $0.05260 $0.05618 $ 0.05856 $0.06116 100% Renewable Energy $0.05306 $0.05665 $ 0.05904 $0.06165 Note: The current ComEd price to compare is $0.07491 per kWh. Table 2 – Summary of Average Price Differential: Price Terms Contract Term Option % Difference 12 to 18 month 6.8% 12 to 24 month 11.32% 12 to 36 month 16.26% 1 Renewable energy percentage good thru May 31, 2013 through June 1, 2014 according to the Illinois Renewable Energy Portfolio Standard, Illinois Public Act 095-1027. Renewable energy percentage will increase by one percent each year through 2016. 175 of 459 4 Table 3 – Summary of Average Price Differential: Energy Mix Renewable Energy Option Average cost increase per kWh above IL RPS Compliant (7%) 50% $0.0005 100% $0.0009 All of the proposers provided the lowest indicative fixed price based on the 12-month term and with the 8% renewable energy component. The average low price is $0.05215 as shown in Table 1. Recommendations – Contract Term: The difference in average price between the three contract terms is provided in Table 2. The review committee recommends that the Council consider awarding the longest term that provides a price less than 110% of the 12-month price. The low bidder’s prices for the 100% renewable energy mix provided last year for 12 months was $0.04797 and for 24 months was $0.05310. Since the 24 month price was more than 10% over the 12 month price, Council accepted staff’s recommendation and awarded the 12 month term. While the City might pay around the same cost this coming year, the fact that the price was lower last year proves that this was an appropriate recommendation. Recommendations – Energy Mix: Table 3 provides a summary of the average incremental cost for renewable energy options above the IRPS requirement. Based on the actual number of accounts that participated in the aggregation program, staff estimates that a 100% renewable energy option would be needed to meet the city’s goal established in the Evanston Climate Action Plan. The committee recommends selecting the 100% renewable energy option if the price difference between the IL RPS Compliant cost and 100% renewable energy cost per kWh is less than $0.0015. This equates to $8 annually or less than $1 per month for the average single family home with a typical annual use of 9,000 kWh. Table 4 below shows the impact of potential cost savings realized on the supply side of a customer’s bill by a typical, single family home which uses 9,000 kWh on an annual basis. 176 of 459 5 Table 4 – Summary of Average Cost Savings Price $ per kWh Estimated Annual Supply Cost Year 1 Savings from ComEd Price ComEd Supply - Price to Compare $0.07491 $ 674 IL RPS Compliant $0.05215 $ 469 $ 205 75% Renewable Energy $0.05260 $ 473 $ 201 100% Renewable Energy $0.05306 $ 478 $ 197 Renewable Energy and Energy Efficiency Alternatives: The City requested indicative pricing for two additional alternatives over and above the purchase of REC’s for 100% of the City’s aggregated energy usage. The goal of these alternatives is to understand other ways that the City’s agg regation program could provide environmental and financial benefits to the community. One alternative requested that the suppliers also install 100 kW of solar photovoltaics on public property, which would generate enough energy to power approximately 30 homes in Evanston. The other alternative requested pricing to include an energy efficiency program focusing on residential and commercial customers. Both alternatives would reduce the City’s greenhouse gas emissions, reduce operating costs for facilities included and provide jobs that could benefit the local economy. All qualified suppliers responded that, if selected, they could partner with the City to implement distributed energy generation and/or energy efficiency projects as part of municipal aggregation. However, the capabilities to support such project varied among the respondents and only one respondent actually provided a price in $/kWh for both alternatives. To receive comparable bids from the suppliers, a refined and further detailed description of the work and services to be completed under these alternatives needs to be developed. Staff recommends researching options and presenting a draft plan to City Council in advance of the next electricity aggregation contract award for a program that incorporates local renewable energy and/or energy efficiency benefits into the City’s next aggregation contract. Attachments: Exhibit 1 – Evaluation of RFP 13-08 Responses 177 of 459 178 of 459 For City Council meeting of April 1, 2013 Item A5 Resolution 15-R-13: Easement Agreement with ComEd for Electrical Facilities at the Municipal Service Center For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Suzette Robinson, Public Works Director Homayoon Pirooz, P.E., Engineering Division Manager Sat Nagar, P.E., Senior Engineer, Engineering Division Subject: Resolution 15-R-13: Easement Agreement with Commonwealth Edison Company (ComEd) for Electrical Facilities at the Municipal Service Center Date: March 22, 2013 Recommended Action: Staff requests consideration of Resolution 15-R-13, authorizing the City Manager to negotiate and execute an Easement Agreement with ComEd for electrical facilities at the Municipal Service Center. Funding Source: n/a Summary: Commonwealth Edison wants to install transmission and distribution electrical facilities in the Municipal Service Center near the intersection of Asbury Avenue and Simpson Street. The proposed electrical facilities are shown on the easement exhibit “A”. The purpose of these electrical facilities is to upgrade the electrical distribution in the City of Evanston. Exhibit 1 is the proposed easement agreement between the City and ComEd. As depicted on Exhibit A, the size of the easement area of the City Property is: 1058 square feet. The cost of easement on the City property is proposed to be set using the standard easement fee of $0.5/square feet. The total easement fee will be $529 per year for the duration of easement. Attachments: Resolution 15-R-13 Easement Agreement (Exhibit 1) Easement Exhibit (Exhibit A) & Legal Description (Exhibit B) Memorandum 179 of 459 3/22/2013 15-R-13 A RESOLUTION Authorizing the City Manager to Execute an Easement Agreement with ComEd for Electric Facilities at the Municipal Service Center WHEREAS, Commonwealth Edison Company (hereinafter, “ComEd”) intends to install facilities, related to the transmission and distribution of electricity (hereinafter, “Facilities”), near the intersection of Asbury Avenue and Simpson Street as shown in the Easement Agreement attached hereto as Exhibit 1 and incorporated herein by reference; and WHEREAS, ComEd’s Facilities will be located so as to encroach on the City of Evanston’s property known as the Municipal Service Center, located at 2020 Asbury Avenue, as depicted in Exhibit 1; and WHEREAS, the City and ComEd seek to enter into an easement agreement providing for said encroachment of the Facilities on City property, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The City Manager is hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest, on behalf of the City, the Easement Agreement set forth in Exhibit 1, by and between the City of Evanston and ComEd, for the annual sum of five hundred twenty-nine and 00/100 dollars ($529.00), providing for the encroachment on the City of Evanston’s Municipal Service Center. 180 of 459 15-R-13 ~ 2 ~ SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional conditions or terms of the Agreement as may be determined to be in the best interest of the City. SECTION 3: This resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2013 181 of 459 15-R-13 ~ 3 ~ EXHIBIT 1 Easement Agreement Between the City and ComEd 182 of 459 GRANT OF EASEMENT P1 438181 The Grantor(s)THE CITY OF EVANSTON, a municipal corporation in consideration of the sum of Ten Dollars and other valuable consideration,receipt of which is hereby acknowledged,hereby give(s)and grant(s) to COMMONWEALTH EDISON COMPANY,an Illinois Corporation,its licensees,successors and assigns,an easement to construct,operate,repair, maintain,modify,reconstruct,replace, supplement,relocate and remove,from time to time,wires,cables,conduits,manholes, transformers,pedestals and other facilities used in connection with underground transmission and distribution of electricity,sounds and signals,together with right of access to the same and the right,from time to time,to trim or remove trees,bushes and saplings and to clear all obstructions from the surface and subsurface as may be required incident to the grant herein given,in,over,under,across, along and upon the surface of property situated in Sections 13,Township 41 North,Range 13,East of the Third Principal Meridian in COOK County,Illinois,described below.No structures or obstructions shall be placed over Grantee facilities or in,upon or over the Easement Area by Grantor without prior written consent of the Grantee.After installation of any facilities by Grantee,the grade of the property shall not be altered in a manner so as to interfere with the operation and maintenance thereof. AN EASEMENT AS DEPICTED ON THE EXHIBIT ‘A’ATrACHED HERETO MADE A PART HEREOF OF THE GRANTOR’S PROPERTY LEGALLY DESCRIBED ON THE EXHIBIT ‘B’ Permanent Index Number (PIN):10-13-206-002 The Grantor represents and warrants to the Grantee that Grantor is the true,lawful and sole owner of the Property and has full right and power to grant and convey the rights conveyed herein. This instrument prepared by Lora Reader,3 Lincoln Centre 4 Floor,Oakbrook Terrace,Illinois 60181,on behalf of Commonwealth Edison Company. ge-CE-corp.doc May,2004183 of 459 For Corporate or Trust Signature IN WITNESS WHEREOF,the Grantor THE CITY OF EVANSTON,a municipal corporation_has caused this instrument to be executed on its behalf and its corporate seal to be affixed hereto this _________ day of _____________________, 2013. By:_________________________________________C_________President)(Trust Officer) _________________________________________ (_________ President)(Trust Officer) ATTEST:__________________________ TITLE: If grantor is a corporation or trust,complete the following: State Of ______________ County Of____________ I,the undersigned,a Notary Public in and for the said County and State aforesaid,do hereby certify that (__________ President)(Trust Officer)of the ______________________________________________________ and I Secretary of said corporation,personally known to me to be the same persons whose names are subscribed to the foregoing instrument,appeared before me this day in person and acknowledged that they signed and delivered said instrument as their own free and voluntary act and as the free and voluntary act of said corporation for the uses and purposes therein set forth;and the said Secretary then and there acknowledged that he/she,as custodian of the seal of said corporation,did affix the seal to the foregoing instrument as his/her free and voluntary’act and the free and voluntary act of said corporation,for the uses and purposes therein set forth. GIVEN under my hand and NOTARIAL SEAL this ____ day of ________, 2013. Notary Public ge-CE-corp.doc May,2004184 of 459 EASEMENTEXHIBIT‘A’PIN:10-13-206-002SimpsonSt.trceflanSt0flQQC.iSLotFoundsteelpinchedpipepdd1tb0rCefl216LotDOG.‘I—Found3/4”steelbar/jo’--2ew_---/_Edgeofpavement(typ.)—ExistingCornEdmanhole—N8829’22”E82.93’ENO7’3Q’38”W27.19’zzzEElLineofSimpsonSt.:_-‘IlI’-PointofComffhircing8’39”W66.04’ingS00’28’39”W2.00’Landscapingedge—040’Existingbuilding1”=40’S8829’16”W35.43’—ProposedCornEdUtilityEasement—(I—w.p.o.wLineofAsburyAve.‘—S88’29’22”W47.43’\—Existingprivacywall‘—SO13Q’38”E25.19’—Proposedswitchgears----—-----IEASEMENTEXHIBIT“:L—“—--—-—MRF-—--“———--“—---—“---““---*-H--——”--——----—---—zzEVANSTONSWITCHGEAREASEMENTcwt.uDm________________________.________________——$“_---————“—“—“--“-—“—“LCKRISARDG—nfrDWSfwCRH[ooNmNRNcL86i2O357.133tWwo12-198TMRFEPW‘W86120357133—easement.dwg1129121”4O1OF1riRUSSELLWAIDDILLONHRGREEN,INC.I____._--_______.__yiO__NICOMEDLANDSURVEYADMINISTRATORILPROF.DESIGNFRIM#184—00132224SL..DESCP11ONIF2UNCOLNCENTRE112—7—12revisedCornEdeasementperEdwnMorteQiv$$QAKBROOKTERRACE,IL60181—4260420N.FRONTSTREETPHONE:(630)576—7045FAX:(630)437—3356McHENRY,ILJ—815—385—1778“.185 of 459 EXHIBIT ‘B’ PiN.10-13-206-002 An area of land for a CornEd UtIlIty Easement beIng part of the North ten (10)acres ofthe Northeast Quarter (NE K)ofthe Northeast Quarter (NE X)of Section ThIrteen (13),TownshIp Forty-one (41)North, Range ThIrteen (13),East of the ThIrd PrIncIpal MerIdIan,Bounded on the North by the South line of Simpson Street,on the East by the West Une of Asbury Avenue,On the South by the South line of said ten (10)acres,and on the West by a line parallel with and Fifty (50)feet Easterly of the original Right of Way ofthe Chicago and Milwaukee Railway Company,situated in City of Evanston,Cook County,Illinois, more particularly described as follows: Commencing at the Southeast corner of Lot 1 in Evanston Centre 2d Addition according to the mat thereof recorded August 25,1886 as Document Number 747276;thence South 00 degrees 28 minutes 39 Seconds West,a distance of 66.04 feet to the intersection ofthe south right ofway line of Simpson Street and west right of way line ofAsbury Avenue being the point of beginning thence continuing South 00 degrees 28 minutes 39 seconds West along the west right of way line ofAsbury Avenue,a distance of 2.00 feet to a line parallel with the south right ofway line of Simpson Street;thence South 88 degrees 29 minutes 22 seconds West along said parallel line,a distance of47.43 feet to a line perpendicular to said south right of way line;thence South 01 degrees 30 minutes 38 seconds East along - said perpendicular line,a distance of 25.19 feet;thence South 88 degrees 29 minutes 16 seconds West, a distance of 35.43 feet to a line perpendicular to said south right of way line;thence North 01 degrees 30 minutes 38 seconds West along said perpendicular line,a distance of 27.19 feet to said south right of way line;thence North 88 degrees 29 minutes 22 seconds East along said south right of way iine,a distance of 82.93 feet to the point of beginning,situated in Cook County,Illinois. Containing 1,058 square feet more or less. 186 of 459 For City Council meeting of April 1, 2013 Item A6 Resolution 19-R-13: Lease for 631 Howard Street For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Steve Griffin, Community & Economic Development Director Johanna Nyden, Economic Development Coordinator Subject: Authorization for the City Manager to Negotiate and Execute Residential Lease for 631 Howard Street Date: March 27, 2013 Recommended Action: Staff recommends that City Council approve Resolution 19-R-13 authorizing the City Manager to execute a residential lease with Anne Carlson and Cody Modeer for an apartment located at 631 (Unit 2) Howard Street. Funding Source: Not Applicable Summary: In February 2011, the City of Evanston purchased a three-story mixed use building located at 629-631 Howard Street. The building contained two residential units and ground floor commercial space. Since acquisition, the City has engaged in various rehabilitation activities at the property to make it suitable for residential and commercial use. Since the residential units at 629-631 Howard Street has been rehabilitated using multi-family rehabilitation funds, the units must be leased to income-qualified households at affordable rates. The current tenants of 631 Howard Unit 2, Ms. Anne Carlson and Mr. Cody Modeer have provided detailed financial information and were certified as eligible to lease a unit at this property. The City of Evanston uses the Department of Housing and Urban Development’s (HUD) Fair Market Rents (FMR) to define affordable rents in its CDBG Housing Rehabilitation Program. Rents charged to tenants must be at or below the HUD FMR currently in effect for the Chicago-Joliet-Naperville, IL HUD Metro FMR Area. The 2013 FMR for a two-bedroom unit is $966.00 per month (the 2012 FMR was $958.00). If Ms. Carlson and Mr. Modeer renew their lease in subsequent years, the rent is subject to change based on HUD FMR in effect at the time of renewal. All rent payments will continue to Memorandum 187 of 459 Page 2 of 2 be receipted as Revolving Loan Income following CDBG regulations and will be used for eligible Housing rehabilitation projects in the future. The term of the lease is from May 1, 2013 through April 30, 2014. The tenant is responsible for all utility payments for this unit. Renewals of this lease will be subject to City Council action. Attachments: -Copy of Resolution 19-R-13 -Copy of Residential Lease 188 of 459 3/26/2013 19-R-13 A RESOLUTION Authorizing the City Manager to Negotiate and Execute a Residential Lease for an Apartment Located at 631 Howard Street WHEREAS, the City of Evanston owns certain real property known as 629-631 Howard Street, Evanston, Illinois (the “Subject Property”), which is improved with a three-story building containing one (1) commercial unit on the bottom floor and two residential units on the top two floors; and WHEREAS, Anne Carlson and Cody Modeer (the “Tenants”), seek to renew their lease agreement for one of the residential units (631 Howard, Unit 2) from the City for a one year term; and WHEREAS, the City Council has determined that it is in the best interests of the City of Evanston to lease the aforementioned residential unit and to execute a lease agreement with the Tenants, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Pursuant to Subsection 1-17-4-1 of the Evanston City Code of 1979, as amended, the City Manager is hereby authorized and directed to negotiate and execute, and the City Clerk hereby authorized and directed to attest, on behalf of the City of Evanston, a lease agreement by and among the City and the Tenants for a term of one (1) year. The lease agreement shall be in substantial 189 of 459 19-R-13 ~2~ conformity with the lease attached hereto as Exhibit “A” and incorporated herein by reference. SECTION 3: The City Manager is hereby authorized and directed to negotiate any additional terms and conditions for the lease agreement as may be determined to be in the best interests of the City and approved as to form by the Corporation Counsel. SECTION 4: This Resolution 19-R-13 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Adopted: __________________, 2013 190 of 459 19-R-13 ~3~ EXHIBIT A RESIDENTIAL LEASE AGREEMENT THIS LEASE ("Lease") is made and entered into as of the ___ day of April, 2013, by and between CITY OF EVANSTON, an Illinois municipal corporation and a home rule unit of the State of Illinois (the "Landlord") and ANNE CARLSON and CODY MODEER, individuals (collectively referred to herein as "Tenant") for the lease of a two bedroom residential unit as described below. In consideration of the rents, covenants and conditions hereafter set forth, the Landlord and Tenant hereby agree as follows: 1. BASIC LEASE PROVISIONS. In addition to the other terms which are elsewhere defined in this Lease, the following words and phrases, whenever used in this Lease, shall have the meanings set forth in this Section 1. (a) Date of Lease: May 1, 2013 (b) Property: 629-631 Howard Street Evanston, IL 60202 (c) Premises: 631 Howard Street, Unit 2 Evanston, IL 60202 (d) Possession Date: Immediate (e) Lease Term: One Year (f) Base Rent: $966.00/per month (g) Real Estate Taxes Landlord will be responsible for the payment of the and Operating real estate taxes for the Premises and the costs of Expenses: owning, operating, maintaining, and repairing the common areas of the Property. (h) Utilities: Tenant will be responsible for the payment of ALL utilities, including electricity, gas, water, cable, internet and other related expenses. (i) Permitted Use: The Premises shall be used only as a private dwelling and for no other purposes whatsoever. (j) Security Deposit: $958.00 (One Month Rent), previously deposited by Tenant and no additional security is needed for the 191 of 459 19-R-13 ~4~ renewal of the Lease. 2. PREMISES AND COMMERCIAL LEASE. Landlord owns the Property which is a mixed use building and Landlord does hereby lease and rent to Tenant, and Tenant does hereby lease, take and rent from Landlord one of the residential units, the “Premises”. The Premises is a two-bedroom unit. The Landlord and Tenant shall also be entering into a separate Lease and Option Agreement (the “Commercial Lease”) for the first floor commercial space. In the event of any conflict between the terms and conditions of this Lease and the terms of the Commercial Lease, the parties unconditionally agree that the terms and conditions of this Lease shall supersede, prevail and dictate. Any term or condition of the Commercial Lease not addressed within this Lease shall remain in full force and effect. The Landlord will cause the halls, corridors, and other parts of the Property adjacent to the Premises to be lighted, cleaned and generally cared for, accidents and unavoidable delays excepted. No modifications, alterations, additions, installations, or renovations, except decorating, shall be undertaken by the Tenant without first obtaining the written permission from the Landlord, such approval not to be unreasonably withheld. Excluding damage by fire or other casualty and action of Landlord, Tenant shall pay for any and all damage to the interior of the Premises beyond normal wear and tear and shall do so within thirty (30) days of invoicing by the City. If Tenant does not pay said invoice, the Landlord may elect to make the repairs needed and apply the Security Deposit pledged by the Tenant to cover the costs. Landlord will deliver the Premises to Tenant no later than the Possession Date in “broom -clean” state with all systems functional and in good condition and repair, except as provided herein. 3. TERM. The term of this Lease (the „Term”) shall be for a period of one (1) year commencing on May 1, 2013 (the “Possession Date”) as defined in Section 1(d) and twelve months thereafter to April 30, 2014 (the “Expiration Date”). After the Lease is terminated, the Tenant shall leave the Premises in broom clean condition and shall turn over any and all keys to the City Manager or his or her designee. 4. RENT. Tenant agrees to pay Landlord or Landlord‟s agent for the leasing of the Premises, the monthly base rent due under the terms of this Lease on the 1st day of the month (the “Base Rent”) at the rate of Nine Hundred Sixty-Six and no/100 Dollars ($966.00). If the Tenant chooses to renew the lease agreement at year end, the Base Rent is subject to change based on the Chicago-Joliet-Naperville, IL HUD Metro Area Fair Market Rent for the subsequent years. The Tenant also acknowledges that they will have to submit proof of income prior to any renewal of the lease agreement for eligibility under HUD guidelines. 5. SECURITY DEPOSIT. Landlord shall retain the security deposit submitted by Tenant for previous lease term in the amount of Nine Hundred Fifty-Eight and no/100 Dollars ($958.00), the amount of one month‟s rent and security for this lease term and no additional security is necessary. Said sum shall be held by Landlord as security for the performance of all terms, covenants and conditions of this Lease to be performed by Tenant. If Tenant defaults with respect to any provisions of this lease, Landlord may at its option apply all or any portion of such deposit to compensate Landlord for any loss or 192 of 459 19-R-13 ~5~ damage it may sustain. Landlord shall not be required to keep this security deposit separate from its general funds and Tenant shall not be entitled to any interest on such deposit. Tenant shall not use the security deposit as the last month‟s rental payment. The Landlord shall itemize the deductions from the Security Deposit, if any. 6. PARKING AND BASEMENT. The Tenant shall be entitled to the use of one (1) parking spot in the back of the Property under this residential lease. Landlord will not be responsible for clearing the parking space and surrounding area free from snow and ice, this is the responsibility of the Tenant. Tenant shall not be provided a storage locker in the basement area. 7. NO LIENS. Tenant shall not permit to be created nor to remain un-discharged any lien, encumbrance or charge to become, a lien or encumbrance or charge upon the Premises by any of Tenant‟s creditors or resulting from leasehold improvements. If any lien or notice of lien on account of an alleged debt of Tenant or any notice of contract by a party engaged by Tenant or Tenant‟s contractor to work in the Premises shall be filed against the Premises, Tenant shall, within sixty (60) days after notice of the filing thereof, cause the same to be discharged of record by payment, deposit or bond or obtain title insurance over the same. In the event Tenant diligently contests any such claim of lien, Tenant agrees to indemnify, defend, and hold harmless Landlord from any and all reasonable out of pocket costs, liability and damages, including attorneys‟ fees resulting therefrom, and, if requested, upon demand, Tenant agrees to immediately deposit with Landlord cash or surety bond in form and with a company reasonably satisfactory to Landlord in an amount equal to the amount of such contested claim. 8. TENANT INSURANCE OBLIGATIONS. The Tenant shall furnish copies of a certificate of renter‟s insurance with the Landlord named as an additional insured with an insurance company acceptable to the Landlord for its renter‟s insurance policy. 9. QUIET ENJOYMENT. Landlord hereby covenants and agrees that if Tenant shall perform all the covenants and agreements on Tenant‟s part to be performed, Tenant shall at all times during the Term have the quiet enjoyment and possession of the Premises. 10. CERTAIN RIGHTS RESERVED TO LANDLORD. In addition to those rights identified above, Landlord reserves the following rights: (a) to decorate, remodel, repair, alter or otherwise prepare the Premises for re-occupancy if Tenant should permanently vacate the Premises during or prior to the last sixty (60) days of the Term or any part thereof; (b) to retain pass keys to the Premises; (c) to take any and all measures, including, without limitation, inspections, repairs, and alterations to all or any part of the Premises, as may be necessary or desirable for the safety, protection or preservation of the Premises or 193 of 459 19-R-13 ~6~ Landlord's Interests or as may be necessary or desirable in the operation of the commercial portions of the Premises; and Landlord may enter upon the Premises with reasonable notice to Tenant and may exercise any or all of the foregoing rights hereby reserved without being deemed guilty of an eviction or disturbance of Tenant‟s use or possession and without being liable in any manner to Tenant. Landlord agrees that it shall not interfere with the Tenant's use and occupancy unless Landlord determines in its reasonable discretion that such interference is necessary. 11. DEFAULT REMEDIES. (a) Any one of the following events shall be deemed to be an event of default hereunder by Tenant subject to Tenant's right to cure: (1) Tenant shall fail to pay rent within five (5) days, at the time and place when and where due; (2) Tenant shall fail to maintain the insurance coverage as set forth herein; (3) Tenant shall fail to comply with any term, provision, condition or covenant of this Lease, other than the payment of Rent, and shall not cure, or commence the good faith cure of any such failure, within 30 days after written notice to the Tenant of such failure, provided that if such cure cannot be effected within 30 days, Tenant shall not be in default hereunder so long as Tenant commences such cure or has requested bids for such cure within 45 days and diligently pursues the completion and in good faith and Tenant does subsequently cure said default within 60 days; and (4) Tenant assigns this Lease or sublets the Premises to any other persons. (b) Upon the occurrence of any event of default, Landlord shall have the option to pursue any one or more of the following remedies subject to the laws of the State of Illinois and the Tenants right to cure: (1) Terminate this Lease and in the event of such termination, Landlord may, at its option, declare the entire amount of the Rent which would become due and payable during the remainder of the Term to be due and payable immediately, in which event Tenant agrees to pay the same at once, together with all Rent theretofore due, provided, however, that such payments shall not constitute a penalty or forfeiture or liquidated damages, but shall merely constitute payment in advance of the Rent for the remainder of the Term. (2) Landlord may recover from Tenant upon demand all of Landlord's costs, charges and expenses, including the fees and costs of counsel, agents and others retained by Landlord which have been incurred by Landlord in enforcing Tenant's obligations hereunder, subject to Landlord prevailing on its claims. 194 of 459 19-R-13 ~7~ (c) Pursuit of any of the foregoing remedies shall not preclude pursuit of any other remedy herein provided or available to Landlord at law or in equity, or constitute a forfeiture or waiver of any Rent due hereunder or of any damages suffered by Landlord. 12. INDEMNITY. Tenant agrees that the mayor and council members, department and divisions officials, officers, agents, attorneys, and employees of the Landlord shall not be liable for any claim of any kind or in any amount for any injury to or death or persons or damage to property of Tenant or any other person. Tenant shall indemnify and hold Landlord harmless from all liability whatsoever, and from all losses, costs and expenses (including without limitation attorneys' fees and expenses) incurred or suffered as a result of or related to any real or claimed damage or injury related to Tenant's negligence, gross negligence, or acts of intentional misconduct. In the event that Tenant is named as a defendant in any legal proceeding arising from any acts of gross negligence or intentionally wrongful acts of Landlord for any injury or any claimed damage occurring at the Premises, then Landlord shall indemnify and hold Tenant harmless from all liability whatsoever, and from all losses, costs and expenses (including without limitation attorneys' fees and expenses) incurred or suffered as a result of or related to any real or claimed damage or injury provided that a) Landlord is named as a defendant in the legal proceeding; b) the claim arises from acts of gross negligence or intentional misconduct by the Landlord; c) Tenant‟s own negligent act or intentional misconduct; and d) the claim is unrelated to Tenant's use and occupancy of the Premises. 13. LIABILITY FOR ACTS OR NEGLECT. If any damage to the Premises, or any part thereof, results from any. act or neglect of Tenant or its invitees or other guests, agents, customers, invitees or other guests of it‟s customers, or employees, independent contractors, or the like, Tenant shall immediately repair the same; provided, however, that Landlord may, at its option, repair such damage and Tenant shall, upon demand by the Landlord, reimburse the Landlord forthwith for the total cost of such repairs. All personal property belonging to Tenant shall be at the sole risk of the Tenant and such other person only and the Landlord shall not be liable for damage, theft or misappropriation thereof. 14. DESTRUCTION OR CONDEMNATION. In the event of destruction of or damage to, the Premises by fire or other casualty, Landlord shall use the proceeds of its insurance to promptly rebuild and restore the Premises to their condition immediately prior to such destruction or damage. Landlord or Tenant may terminate this Lease and the Parties rights hereunder and the Parties shall be released of its obligations and this Lease shall cease and terminate as of the date the other Party receives written notice of such election, and neither party hereto shall have any further obligation to the other. If the whole or any part of the demised Premises shall be taken by any public authority under the power of eminent domain, the Lease term shall cease as of the day of possession shall be taken by such authority if such is of the entire demised Premises and any rents shall be prorated as of said date. 195 of 459 19-R-13 ~8~ 15. ATTORNEYS' FEES AND EXPENSES. If at any time during the Term of this Lease either Landlord or Tenant shall institute any action or proceeding against the other relating to the provisions of this Lease, or any default hereunder, each party to pay its own attorneys fees and costs. 16. ENTIRE AGREEMENT. This Lease contains the entire agreement of the parties with respect to the Premises and no representations or agreements, oral or otherwise, between the parties not embodied herein shall be of any force or effect. No failure of Landlord to exercise any power given Landlord hereunder or to insist upon strict compliance by Tenant of any obligation hereunder, and no custom or practice at variance with the terms hereof, shall constitute a waiver of Landlord's right to demand strict compliance with the terms hereof. Time is of the essence of this Lease, and of each term, condition and provision hereof. 17. HOLDING OVER. Upon termination of this Lease, by lapse of time or otherwise, Tenant shall surrender the Premises (and all keys thereto) in the same condition as at commencement of the Term, excepting only reasonable wear and tear and loss by insured casualty. If Tenant remains in possession after expiration of the Term, Tenant agrees to yield up immediate and peaceable possession to Landlord, and if failing to do so, in connection with the expiration of the Term or any termination hereof by the Parties, the Tenant shall pay the sum of one hundred and no/100 Dollars ($100.00) per day, for the time such possession is withheld. 18. SEVERABILITY. If any term, covenant or condition of this Lease or the application thereof to any person or circumstance shall be determined to be invalid or unenforceable to any extent, neither the remainder of this Lease nor the application of such term, covenant or condition to any other person or circumstance shall be affected thereby, and each term, covenant or condition of this Lease shall be valid and enforceable to the fullest extent permitted by law. 19. GOVERNING LAW AND TIME LIMITATION. This Lease shall be construed and enforced in accordance with the laws of the State of Illinois. All disputes relating to the interpretation and enforcement of the provisions of this Lease shall be resolved exclusively by the federal or state court located in Cook County, Illinois, and the parties hereto hereby submit to the jurisdiction and venue of the court for such purpose. 20. NOTICES. Notices sent to the Parties, should be mailed to the addresses set forth below. Mailed notices must be sent via certified mail, return receipt requested. (a) Landlord: City of Evanston (b) Tenant: Anne Carlson and Cody Modeer Attn: City Manager 631 Howard Street, Unit 2 2100 Ridge Avenue, Room 4400 Evanston, IL 60202 Evanston, IL 60201 196 of 459 19-R-13 ~9~ IN WITNESS WHEREOF, both of said Landlord and Tenant have caused this Lease to be executed as of the date and year first above written by a duly authorized officer or manager of each of the respective parties. Landlord: THE CITY OF EVANSTON, an Illinois home rule municipal corporation By: _________________________________ Its: City Manager, Wally Bobkiewicz Tenant: ANNE CARLSON Tenant: CODY MODEER By: _______________________ By: ___________________________ 197 of 459 For City Council meeting of April 1, 2013 Item A7 Ordinance 39-O-13: Decreasing Class D Liquor Licenses Old Neighborhood Grill For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 39-O-13, Decreasing the Number of Class D Liquor Licenses, Old Neighborhood Grill Date: March 12, 2013 Recommended Action: Staff recommends adoption of Ordinance 39-O-13. Summary: Ordinance 39-O-13 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, by decreasing the number of Class D liquor licenses now in force from twenty-two (22) to twenty-one (21). In November 2012, Old Neighborhood Grill, 2902 Central Street, surrendered its Class D liquor license. This “housekeeping” ordinance amends the City Code to reflect that change. Legislative History: On November 14, 2011, the Evanston City Council adopted Ordinance 93-O-11, approving issuance of a Class D liquor license to Old Neighborhood Grill. ------------------------------------------------------------------------------------- Attachments: Ordinance 39-O-13 Memorandum 198 of 459 3/12/2013 39-O-13 AN ORDINANCE Amending Subsection 3-4-6-(D) of the City Code to Decrease the Number of Class D Liquor Licenses from Twenty-Two to Twenty-One (Old Neighborhood Grill, Inc., 2902 Central Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as amended, is hereby further amended by decreasing the number of Class D liquor licenses from twenty-two (22) to twenty-one (21), to read as follows: (D) CLASS D licenses, which shall duplicate class C licenses in all regards except that beer and/or wine only shall be served. It shall be unlawful for any person licensed hereunder to sell “alcoholic liquor” at a “bar,” as defined in Section 3-4-1 of this Chapter, except to persons attending a reception or party not open to the public. The applicants for the renewal only of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be $1,800.00. The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be $1,890.00. No more than twenty-two (22) twenty-one (21) such licenses shall be in force at any one time. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity 199 of 459 39-O-13 ~2~ shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2013 Adopted: ___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 200 of 459 For City Council meeting of April 1, 2013 Item A8 Ordinance 40-O-13: Increase Class D Liquor License for Table Nine LLC For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Approval of Ordinance 40-O-13, Permitting Issuance of a Class D Liquor License to Table Nine, LLC, d/b/a Company Date: March 12, 2013 Recommended Action: Staff recommends City Council adoption of Ordinance 40-O-13. Summary: Ordinance 40-O-13 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses to twenty-two (22), and permit issuance of a Class D license to Table Nine, LLC d/b/a Company, 1307 Chicago Ave. This license will permit Company to sell beer and wine for on premises consumption while complete meals are offered. Company shareholders/sitemanagers Eric Singer and Craig Golden submitted application materials. As of March 12, 2013, the Liquor License Manager is awaiting completion of Mr. Golden’s background check. Legislative History: At the February 21, 2013 Liquor Control Review Board meeting, Company requested BYOB licensing, and the Board recommended creation of a BYOB liquor license class. Subsequently, Company converted its license application to an application for a Class D liquor license. Company currently applies for one day liquor licenses as needed. Alternatives: n/a ------------------------------------------------------------------------------------- Attachments: Ordinance 40-O-13 Application Minutes of the February 21, 2013 Liquor Control Review Board meeting Memorandum 201 of 459 3/12/2013 40-O-13 AN ORDINANCE Amending Subsection 3-4-6-(D) of the City Code to Increase the Number of Class D Liquor Licenses from Twenty-One to Twenty-Two (Table Nine LLC, d/b/a Company, 1307 Chicago Ave.) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as amended, is hereby further amended by increasing the number of Class D liquor licenses from twenty-one (21) to twenty-two (22), to read as follows: (D) CLASS D licenses, which shall duplicate class C licenses in all regards except that beer and/or wine only shall be served. It shall be unlawful for any person licensed hereunder to sell “alcoholic liquor” at a “bar,” as defined in Section 3-4-1 of this Chapter, except to persons attending a reception or party not open to the public. The applicants for the renewal only of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be $1,800.00. The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be $1,890.00. No more than twenty-one (21) twenty-two (22) such licenses shall be in force at any one time. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity 202 of 459 40-O-13 ~2~ shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2013 Adopted: ___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 203 of 459 204 of 459 205 of 459 206 of 459 207 of 459 208 of 459 209 of 459 210 of 459 211 of 459 212 of 459 213 of 459 214 of 459 215 of 459 216 of 459 Page 1 of 4 MEETING MINUTES Liquor Control Board Thursday, February 21, 2013 11:30 a.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750 Members Present: Mayor Elizabeth Tisdahl, Marion Macbeth, Dick Peach , Dave Skrodzki Members Absent: Byron Wilson Staff Present: W. Grant Farrar, Theresa Whittington Others Present: Chris Casas (La Macchina); Aitikan Chailikit (Coast Sushi Central); Mark Kupiec (Coast Sushi Central); Jim Pomerantz (Bat 17); Steve Schwartz (Union/Space); Eric Singer (Company) Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor Call to Order The Local Liquor Control Commissioner Elizabeth Tisdahl called the meeting to order at 11:34 a.m. All attendees introduced themselves and specified his/her role related to the meeting. NEW BUSINESS Bat 17: Jim Pomerantz of Bat 17 commented that the City Code lacks uniform guidelines on acceptable forms of foreign ID. When Bat 17 opened in 2007, they were told that a passport was the only acceptable form of ID for a foreign student or visitor. He has had to turn away business due to patrons lacking a valid passport for identification. After checking with other Evanston bars, he discovered that none were requiring passports as ID. The students present driver’s licenses from their native countries and don’t carry their passports. Jim suggests some sort of government issued ID with a second form of photo ID that confirms it is the correct person. Marion Macbeth inquired if foreign students can obtain State ID cards. Jim said he does not know. If they are eligible he guesses that 99% of the students won’t get them. Marion responds that she feels they should have a passport or visa if they lack a State ID. Aitikan Chailikit mentioned that nonresidents are allowed to obtain temporary State IDs. Grant Farrar suggests that Jim check with the Illinois Liquor Commission as they most likely will have some guidelines on foreign ID’s. Grant will do some researc h into the issue and the board will address the issue further at a subsequent meeting. Fercas, LLC d/b/a La Macchina Café: Requests issuance of a Class B liquor license. Chris Casas (co-owner) explained that LaMacchina is an Italian-themed restaurant that will offer coffee and pastries in the morning and also full lunch and dinner menus. The Mayor inquired whether everyone who serves liquor be BASSET training. Chris Casas said they would. 217 of 459 Page 2 of 4 The Local Liquor Control Commissioner asked the members if there were any concerns over Mr. Casa’s request. No concerns were voiced. The board recommends issuing a Class B Liquor License to be introduced at the City Council meeting on March 11, 2013. Coast Sushi Central Corporation d/b/a Coast Sushi Central: Requests issuance of a Class C liquor license. Aitikan Chailikit (Manager) and Mark Kupiec (Attorney) were present. Mark Kupiec spoke on behalf of Coast Sushi Central. He explained that the owners already have a Chicago restaurant and they wish to expand to Evanston. Grant Farrar pointed out a discrepancy with the certificate of insurance and ask ed that Coast Sushi Central resubmit with the carrier information and policy effective dates. The Mayor confirmed that all servers will receive BASSET training. The Local Liquor Control Commissioner asked the members if there were any concerns over Mr. Kupiec’s request. No concerns were voiced. The board recommends issuing a Class C Liquor License to be introduced at the City Council meeting on March 11, 2013. Table Nine d/b/a Company: Requests creation and issuance of a BYOB liquor license. Eric Singer (co-owner) was present at the meeting. Eric Singer explained his unique restaurant model. The restaurant is located on Chicago Avenue and only has 16 seats. The restaurant features rotating guest chefs and menus. Due to the small scale of the restaurant, a bar is not practical. It is preferable to allow patrons to bring their own alcohol. The City Code does not address BYOB so he has come before the Board to seek a new liquor license category that allows BYOB only. Dick Peach was surprised that Evanston does not have a BYOB policy. Grant Farrar explained that the State of Illinois is wide open on the issue and it varies by City. Eric mentioned that Lucky Platter has been offering BYOB to its customers for years, assuming it was acceptable under the Code. Dave Skrodzki asked if there is an aversion to BYOB in Evanston. The Mayor responded that she is not aware of any but that is the point of the meeting; to seek feedback on the issue. Marion Macbeth also assumed the City allowed BYOB and she appreciates the idea of the alcohol being sealed upon arrival and resealed if taken home from the restaurant. Marion sees the BYOB option as advantageous over the one-day license workaround employed by Company for its February bookings. Grant Farrar drafted a memo in advance of the meeting that proposed allowing current liquor license owners to also offer BYOB to their customers. The advantage of this is that these licensees already have BASSET training and Dram shop requirements satisfied. It also prevents the creation of a new liquor license class. The Mayor pointed out that the proposal necessitates the application and purchase of a regular liquor license class in order to qualify for BYOB. Eric Singer discussed the City of Chicago’s policy and whether or not it requires its restaurants to obtain Dram shop insurance. Grant Farrar pointed out that the City of Chicago’s policy merely encourages the purchase of Dram shop insurance. Steve Schwartz of union Pizzeria feels a Class C would be more license than Eric needs since he does not intend to sell alcohol, but only offer BYOB. The Mayor expressed a desire to have a lesser fee imposed for a BYOB stand-alone license. Dick Peach wondered how other communities handle BASSET training for 218 of 459 Page 3 of 4 BYOB establishments. Steve and Eric both concurred that they have a low tolerance for public intoxication and that BASSET training aids in identifying those situations, regardless of whether the alcohol consumed is BYOB. Eric asked for guidance on how to move forward with future events while BYOB status is pending. The Mayor and Grant Farrar explained that the process of creating a new liquor class will take time and that a draft would not be able to go before City Council until March 11, 2013, at the earliest. Grant suggested issuing one-day licenses and crediting those payments towards the annual fee for the BYOB license. Eric estimates having no more than 4-5 events before March 11th. The Local Liquor Control Commissioner asked the members if there were any concerns over Mr. Singer’s request. No concerns were voiced. The board recommends creating and issuing a Class BYOB Liquor License to be introduced at the City Council meeting on March 11, 2013. DISCUSSION ONLY ITEMS Union/Space: Grant Farrar explained that the issue of Union Pizzeria’s liquor license class was discussed at the previous meeting. Due to the attached entertainment venue (SPACE), a Class C license may not be the most appropriate license class for the establishment. A class W would be more appropriate but would require the expansion of the retail/core area to include the Union/Space location. Dick Peach questioned whether the expansion of the core area would expand the taxing district. Grant Farrar is not sure how the two areas are connected. He explains that the issue will require some due diligence. Marion Macbeth points out that the face of Evanston has changed quite a bit since the core area was first defined twenty or more years ago. The core area as currently mapped is no longer an accurate representation of Evanston. Dick Peach questioned whether the core area was based on the taxing district and whether or not the two are linked. He does not have any issue with expanding the core area. Steve Schwartz of Union Pizzeria was in disagreement. Steve thinks there are advantages to being in the current Core area and those particular advantages have not been extended to Union’s location. He cites parking and infrastructure improvements as examples. He states further that the back Space area does about $270,000 of liquor sales a year and feels an $8,000 a year license fee is excessive. He points out that Space holds only 200 people and hosts cultural events in addition to music events. He views it as an extension of his restaurant and feels it is likened to a private party space. He does not think a class W is appropriate for the type of events hosted at Union/Space. He feels Union/Space generates a lot of tax revenue. The annual fee is excessive when one considers that a larger store, such as Trader Joe’s will pay a lower annual renewal fee than a class W. He does not think he should be punished for offering entertainment that attracts people to the City. The bonus to the city is in the form of sales and liquor tax. He says the Space concert venue breaks even. Grant Farrar explains that this is a policy matter and that Staff is doing its due diligence is raising the issue. It’s at the will of the Board and will have to be brought before Council at some point. The Mayor asks for input from the Board. Dick Peach questions how the $8000 fee was arrived at. He goes on to say that he also feel $8000 is 219 of 459 Page 4 of 4 excessive. Dick feels the $8000 fee requires some research. Steve Schwartz suggests the City makes more money on liquor taxes rather than licensing fees. Marion Macbeth points out that it may be time to review the Liquor Code and update and simplify it. The Mayor concurs but cautions that an equally important issue is having the time to perform such a review. Marion agrees but points out that in the long run it will save time. Grant Farrar also concurs and points out that the Liquor Code was not included in the general City Code update because it is riddled with its own unique issues and warrants its own special review. The Liquor Code rewrite is on his list for this 2013 and such an endeavor will take at least six to eight months. The Mayor suggests the matter be placed on hold pending such a review of the City Code. Steve Schwartz suggests he and other owners contribute practical suggestions. He states further that it may be more useful to collect more liquor tax revenue rather than charge liquor licensing fees. Dick Peach concurs with the idea. This matter will be revisited at a subsequent board meeting. ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor at 12:24 p.m., February 21, 2013. Respectfully Submitted, Theresa Whittington Liquor Licensing Manager, Legal Department 220 of 459 For City Council Meeting of April 1, 2013 Item A9 Ordinance 34-O-13: Residents Only Parking East Side McDaniel Ave (1315-1341) For Action To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Martin Lyons, Assistant City Manager/CFO Rickey A. Voss, Parking/Revenue Manager Subject: Ordinance 34-O-13 amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 18: Schedule XVIII; Residents Parking Only Districts, of the Evanston City Code, adding (Q) District 16, 24 hour daily, seven days a week. Date: February 28, 2013 Recommended Action: The Transportation/Parking Committee and staff recommend that the City Council consider amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 18: Schedule XVIII Residents Parking Only Districts, of the Evanston City Code adding District 16, the east side of McDaniel (1315 – 1341) from Dempster Street to Greenwood Street to 24 hour daily, seven days a week. This ordinance was introduced at the March 11, 2013 City Council meeting. Funding Source: N/A Summary: The Chicken and Waffle Restaurant opened in January of this year at 2424 Dempster Street. Due to resident concerns that parking may be adversely impacted by the patrons of the restaurant, a parking survey was conducted to determine if the area surrounding the new establishment was over parked and may have an adverse impact on resident parking. The survey was conducted on February 14, 2013 – February 18, 2013 from eight o’clock (8 a.m.) and ten o’clock (10 p.m.) The results of the survey indicated that there was an average of occupancy of east side of McDaniel Avenue north of Dempster of forty- nine percent (49%), and there were two (2) periods of two (2) hour duration that exceeded seventy percent (70%). Staff recorded occupancy of seventy-three percent (73) at 8 P.M on February 14, 2013 and eighty-seven percent (87%) at 8 P.M. on February 16, 2013. Out of the forty-four (44) different license plates recorded during the survey in the 1300 block of McDaniel Avenue, fifty-two percent (52%) did not register to Evanston, thirty-six percent (36%) to Evanston residents and only twelve percent (12%) to residents living on the block. Memorandum 221 of 459 2 Based on the study and in accord with City Ordinance 10-5-4-2(B)4a and 4b, the requirement of vehicles parked during any two (2) consecutive hours impacting an area must be equal to or greater than 70% and commuter vehicles impacting an area must be equal to or greater than 30% has been established. The Transportation/Parking Committee recommended approval at the February 27, 2013 meeting. Alderman Braithwaite supports the recommendation. --------------------------------------------------------------------- Attached: Ordinance 34-O-13 222 of 459 2/28/13 34-O-13 AN ORDINANCE Amending City Code Section 10-11-18 Residents Only Parking Districts or Portions Thereof NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That Schedule XVIII, Residents Only Parking Districts, found in Section 10-11-18 of the Evanston City Code of 1979, as amended, is hereby further amended to include the new Section Q, District Sixteen, stated below: (Q) District Sixteen (16): Twenty four (24) hours daily, seven (7) days per week: SCHEDULE XVIII (Q): RESIDENTS PARKING ONLY DISTRICTS McDaniel Avenue East side 1315 – 1341 McDaniel Avenue The following residents are eligible to apply for and purchase permits for District Sixteen(16): 1315 – 1341 McDaniel Avenue 1. Those residents having a legal address on the streets or portions of streets listed above. SECTION 2: That the findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: That if any provision of this Ordinance 34-O-13 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance 223 of 459 34-O-13 ~2~ 34-O-13 that can be given effect without the invalid application or provision, and each invalid application of this Ordinance 34-O-13 is severable. SECTION 5: That this Ordinance 34-O-13 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2013 Adopted: ___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 224 of 459 For City Council meeting of April 1, 2013 Item APW1 Skate Park Report For Discussion To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Douglas J. Gaynor, Director, Parks, Recreation & Community Services Subject: Skate Park Report for Discussion Date: March 18, 2013 Summary: Skate parks are extremely popular and provide wonderful opportunities for skate park enthusiast to be creative, exercise and participate, if desired, to enter into competitions. In 1997 the City of Evanston created a skate park located at the Robert Crown Community Center and operated the park for 3 years. In 1999 attendance at the skate park reached approximately 4,500 youth. As the wooden apparatus continued to deteriorate and repairs became more and more difficult, discussions took place as to whether to keep the facility open or not. The number of skate park users continued to increase and conflicts arose between skate boarders, roller blade users, and extreme bikers who all wanted to use the skate park. Several steps were put in place including adding staff supervision however, that became costly and it was decided to close the skate park in 2000. Since then, the Channel Side Park was developed and 4 pieces of skate park type apparatus was installed in the park. In addition, the Wilmette Park District constructed a skate park in 2008 for just under $400,000. Staff has researched and attached a significant amount of information. We have not identified a specific location for a skate park. The cost of a skate Park would depend on a number of factors including consultants/engineering, site grading/drainage, specialized concrete, fencing, seating, landscaping, drinking fountain, size, location, hours of operation, to name just a few. We would also need to review the City Ordinances to determine whether any amendments would be necessary. Attachments: Skate park analysis memo dated Sept 13, 2012 Additional skate park information Memorandum 225 of 459 226 of 459 227 of 459 228 of 459 229 of 459 230 of 459 231 of 459 232 of 459 233 of 459 234 of 459 235 of 459 236 of 459 PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, April 1, 2013 7:15 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston City Council Chambers AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN FISKE, CHAIR II. APPROVAL OF WORKSHOP MEETING MINUTES OF March 2, 2013 APPROVAL OF REGULAR MEETING MINUTES OF March 11, 2013 III. ITEMS FOR CONSIDERATION (P1) Ordinance 41-O-13 Granting a Special Use for a Type 2 Restaurant at 1629 Orrington Avenue (Naf Naf Grill) The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 41-O-13 granting a special use permit for the operation of a Type 2 Restaurant Naf Naf Grill at 1629 Orrington Avenue. For Introduction (P2) Ordinance 4-O-13 Amending the Zoning Ordinance to Allow the Expansion of Legal Nonconforming 1-4 Family Residential Uses by Major Variation Following a recommendation of the Planning and Development Committee, City staff recommends the adoption of proposed Ordinance 4-O-13 to amend the Zoning Ordinance to allow properties with one to four-family legal nonconforming residential uses to apply for zoning relief through the Major Variation process to increase the structures’ bulk. For Introduction (P3 and P4) Staff requests consideration of Ordinances 35-O-13 and 1-O-13 which provide, respectively, for the licensing or prohibition of vacation rentals. At the March 2, 2013 meeting, the Committee heard extensive testimony on banning or licensing of vacation units. Staff has attempted to insert the proposed exemptions into both Ordinances that were most practical to consider and enforce. 237 of 459 Planning & Development Committee Meeting Agenda Page 2 of 2 April 1, 2013 (P3) Ordinance 35-O-13, Enacting a New Title 5, Chapter 9 of the City Code to Require the Licensing of Vacation Rentals Ordinance 35-O-13 enacts a new Title 5, Chapter 9 of the City Code to require the licensing of vacation rentals. For Introduction (P4) Ordinance 1-O-13, Enacting a New Title 5, Chapter 9 of the City Code to Prohibit Vacation Rentals Ordinance 1-O-13 enacts a new Title 5, Chapter 9 of the City Code which bans vacation rentals. For Introduction IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT 238 of 459 Planning & Development Committee Workshop Minutes of March 2, 2013 City Council Chambers – 9:00 a.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: J. Fiske, D. Holmes, A. Rainey, M. Wynne MEMBERS ABSENT: D. Wilson STAFF PRESENT: W. Bobkiewicz, G. Farrar, S. Griffin, B. Newman PRESIDING OFFICIAL: Ald. Fiske I. ROLL CALL Roll called, Chair Fiske called the meeting to order at 9:07 a.m. II. Ordinance 1-O-13, Enacting a New Title 5, Chapter 9 of the City Code to Prohibit Vacation Rentals Staff requests consideration of Ordinance 1-O-13, which enacts a new Title 5, Chapter 9 of the City Code to prohibit the leasing of a dwelling unit for fewer than 30 days. For Discussion Chair Fiske announced that each public speaker would have 5 minutes to speak. She called the public to the podium: Maureen O’Donnell of 2509 Ashland, next door to 2515 Ashland, where the short term rentals have been taking place, said a nice couple moved into 2515 Ashland after it went into foreclosure. Within a month there were strangers in and out, replaced by new strangers, and then a second homeowner on the block has also housed 3 unrelated adults. Ms. O’Donnell said there are 16 homes on the block and related a story of a Craigslist advertisement for a roommate at Devon and Sacramento in Chicago, where 2 of the 3 roommates were killed with the accused being the renter who answered the ad. Ms. O’Donnell said a 12-24 hour tenant cannot be properly investigated. She said in one online review of 2515 Ashland, the owner gave a good review of a tenant because he let himself in when she was not there upon his arrival. She said the rent is $65/night for a bedroom and $15/night for a second bedroom. She said that the owner of 2515 Ashland said she has a problem with the government telling her what to do. Ms. O’Donnell concluded that she and her neighbors are asking that the government enforce the existing laws. Greg Richards of 2529 Ashland said he fully supports the 30 day requirement on vacation rentals and feels it is appropriate because it would eliminate the short term rentals that are posing a safety risk. He said it is reasonable to rent month to month for example, in a professor’s absence and that a 30 day rental will encourage the owner to better vet the tenant. Mr. Richards said the ban has also been done in other communities. He suggested that exceptions such as rentals pursuant to the sale of DRAFT – NOT APPROVED 239 of 459 Planning & Development Committee Workshop Regarding 1-O-13 Minutes of 3-2-13 Page 2 of 7 property could be written into the Ordinance and that the 30 day rental could apply only to certain residential zones, but he feels it is necessary. Mark Rosati of 2509 Ashland expressed his appreciation to the Committee for meeting with the public on a Saturday morning. He said some home owners are operating a 24 hour unregulated commercial enterprise and he is confused as to why the existing ordinance cannot be enforced. He said there are published testimonials on the web to encourage this activity and he no longer knows his neighbors. He mentioned that someone was videotaping the children at the school across the street. He said he would expect an R1 District to be a residential neighborhood, without 24- hour commercial operations. He clarified that he is not expecting strangers to be kept off his block, but there is a difference between people walking to the hot dog stand or a Northwestern game and having a 24 hour commercial business in the house next store and there is a clear difference between reasonable accommodations and a 24 hour transient hotel. Mr. Rosati concluded that it is important to enforce the existi ng laws. Judy Berg, on behalf of the principal and pastor of St. Athanasius, 2510 Ashland, said they have 337 children attending their school and it is difficult to ensure parents that their children are safe. She encouraged the City to uphold the laws and enforce them. Mary Rosinski of 1729 Chancellor, said, as a realtor, she would be concerned about a law that prohibits people from doing rent backs post possession of a home purchase, however a rooming house should not be in an R1 District. She said some people do house swaps with people from other countries and 30 days may be too broad a time period. She said she doesn’t want every home owner to be limited to 30 days. There would need to be exceptions in the law. Jill Graham of 2724 Harrison said she agrees that the City needs to enforce the zoning laws and restrict commercial activity in an R1 District. She commended the Committee for having the workshop and hopes they can address everyone’s needs. She mentioned Open Communities, a home-sharing organization that connects people with boarders to help each of them make ends meet, and said she hopes this type of home sharing would not be affected by the law. Jeff Smith of 2724 Harrison said the neighborhood people have the best eyes on the street. He said a rooming house under the City ordinance is not the same as a short term or vacation rental. He said he has not heard the need for a City-wide ordinance at any of the other hearings. He said property owners have the right to rent their homes for a weekend and the need has increased since the economic collapse and one tax bill can be paid by one weekend rental. He said he objects to guests being called transients, which has a bad connotation, and he has heard a lot of fear expressed. He said not knowing the facts leads to fear but he sees a number of out- of-state license plates on his block, of people who have relatives staying with them and college kids who have friends visiting them but there have been no complaints to police and the guests have not caused a nuisance. He said he understands that no one wants a commercial enterprise popping up next to them but there are plenty of solutions short of a ban on rentals under 30 days such as background checks, as he 240 of 459 Planning & Development Committee Workshop Regarding 1-O-13 Minutes of 3-2-13 Page 3 of 7 would not want to rent his home to a tenant that was not vetted. He suggested setting a limit on the number of rentals per year or per month, making exceptions for graduation or certain Northwestern football games. He said there are many ways to make an ordinance work and noted that there would always be house sitters and house swapping which could put an out-of-state stranger in a neighbor’s house. He noted that guests bring economic activity to Evanston and there are not many hotels in Evanston. He said he has done short visits to many places with his wife instead of staying at a hotel and he believes thorough vetting is important. John Fell of 2008 Harrison in an R5 District owns a 3 flat with a vacation rental he recently started by accident when his neighbors needed a place for a professor to stay. He rented the apartment that his children stay in when they visit and has been renting it to affluent, vetted people successfully since then. He bought the building to allow him to operate a business model that would allow him to live in Evanston. He gives tenants a little book on where to go in Evanston and has received thanks from the business owners and everyone who stays here finds Evanston to be a charming, great community. He said his experience has been different from tenants who disturb the peace or absentee parents who leave kids at home. He said the tenant is the owner’s responsibility, though he is an owner occupant , so he is there. Mr. Fell said he advertises on VRBO.com (vacation rental by owner), which he uses when he travels because he does not like to stay in hotels. He said everything is regulated on VRBO.com; the reviews tell all; they provide a great service and create a model. He said he understands the need for seniors to have boarders in order to stay in their homes. Kim Novi of 2507 Ashland said she is sure she is speaking on behalf of her neighbors when she says they do not believe people should not be allowed to have their relatives come, but they object to unlicensed rentals. She said she has researched rentals in Chicago and the owners on her block are renting their homes for less than a transient hotel charges. She asked whether the City must wait until something bad happens and cited a murder in Arizona that occurred at a weekend rental. She said two nights ago a detective came to her door investigating a robbery of copper pipe at “St. A’s.” Ms. Novi wondered how the City would police an ordinance not allowing rentals for more than 30 days. Neighbors would be required to tattle on other neighbors. Ms. Novi mentioned that it is disturbing to see people on your block taking photos of children. She said the right to rent is a privilege and must be balanced with health, safety and property values and Evanston is not a rural community where people have no where to stay. She said the City should ensure that hotels are not competing with unlicensed home owners and hopes the Committee will come up with legislation that will prevent unlicensed rental of homes. She asked that the City please enforce existing laws that prohibit the rental of unlicensed homes. Chair Fiske turned the discussion over to the Committee. Ald. Rainey said she agrees with everyone who spoke and that each block has a different story. She said just because a business is licensed, it does not ensure that there won’t be problems and she is conflicted because she wants to stop the bad behavior and intrusions. She said Open Community, mentioned by one of the public speakers, is an organization that is supported by Community Block Grant funding, 241 of 459 Planning & Development Committee Workshop Regarding 1-O-13 Minutes of 3-2-13 Page 4 of 7 and is not part of this issue. She said it is important to find out whether we can control bad behavior with the existing ordinances. Grant Farrar pointed out that enforcement must follow any ordinance. He said the Law Dept. has looked at other cities’ short term rental laws and clarified that the issue before the Committee was whether to ban rentals for less than 30 days or to devise an enforcement scheme to be understood by everyone. He explained that the Zoning Board of Appeals does not believe the definition of a rooming house applies and that home occupations exclude boarding houses so the City can not prosecute for the unclearly defined activity. Mr. Farrar suggested as a best practice, the City ordinance should have licensing define an allowed short term rental with many restrictions. Ald. Wynne said she agrees with everyone. She noted that Mr. Fell of 2008 Harrison lives in an R5 District where rental properties are allowed and Mr. Fell is following the rules for his district but R1 is the subject at hand. She noted that in her ward the police ask neighbors to call them if something suspicious is going on. Many homes have alarm systems but a neighbor is the best alarm. Ald. Wynne said it is not fair to run a business in an R1 District. It is not what the neighbors paid for when they bought their homes and if someone wants a rental property, they should buy one that is designated as such. She said the City should be able to craft something that includes the exceptions and they all must be thoroughly thought out. At Ald. Wynne’s inquiry, Mr. Farrar explained that Judge Shadur interpreted the law differently than the City; Ald. Wynne surmised that it would be whistle blowing that would best enforce the law in this high price single family residential district, though it is not fair to make the neighbors police. She said it is definitely a commercial activity in a residential zone, and one does not expect to live next to a short term rental property in an R1 district. At Ald. Wynne’s inquiry, Mr. Farrar said he received several suggestions just before the meeting and he will work with Mr. Griffin to compile them. Ald. Wynne said they would be useful so we don’t have to re-invent the wheel, adding that legislation must be put in place as soon as possible. Ald. Holmes said in her 8 years in City Council, something like this always comes up and she has found that licensing is a step towards a solution. She asked Mr. Griffin about the legislation at his previous locations, noting that we need to cover all bases or we will be legislating piecemeal. She noted that you cannot enforce the law without the help of neighbors. Mr. Griffin replied that the other communities had defined a vacation rental, but they were on the gulf coast, a vacation destination: certain areas were allowed for short term rentals, others were not, and it was enforced by zoning and licensing. Ald. Rainey said she supports licensing but disagrees with restricting it to R1 Districts because people who live in apartments deserve a level of safety too. She said it is a mistake to single out zoning districts. Mr. Griffin said it will be the consensus of the Committee that will decide whether to ban short term rentals or to allow them as determined by zoning or licensing. He suggested a zoning overlay that would allow subletting to professors, permitting housing swaps, limit the number of rentals per 242 of 459 Planning & Development Committee Workshop Regarding 1-O-13 Minutes of 3-2-13 Page 5 of 7 year or per month, and make noise and nuisance a factor. He said staff would prepare both options if the Committee wishes. At 10:06 Chair Fiske left the meeting. Ald. Wynne assumed the role of Chair. At. Ald. Rainey’s inquiry, Mr. Griffin said that he would research best practices as to whether such ordinances require a distance notice. Ald. Rainey suggested a notice to the neighborhood when requesting a vacation rental license. Chair Wynne noted that Mr. Farrar had said vacation rental would need to be defined with all its exceptions. She listed time periods, a licensing mechanism and which zoning districts would be considered. She said she had suggested R1 because that is where most of those present were from. She suggested that a property owner must come into the City and get licensed. She said renters are as critical to the issue as landlords. She noted that a property owner cannot use their property for a movie set or a commercial more than 3 times per year. Ald. Rainey commented that this legislation is to alleviate the problems that arise. Chair Wynne said she supports a time limit because in 30 days a renter becomes part of the community. Ald. Rainey noted that 30 days is not a vacation rental. Chair Wynne argued that to legislate for all zoning districts, 30 days is appropriate; renting for less than that feels like a business. Ald. Holmes noted regarding the person taking photos of children, that not every vacation rental is across the street from a school. Ald. Rainey said people should call the police if they see something like that. Ald. Rainey said she supports the time limit on rentals. Chair Wynne said it depends greatly on the goal of the short term rental. Residential neighbors don’t want to have a business in the homes next door. Mr. Griffin suggested staff provide the Committee with drafts of two ordinances: one with the ban and the other a regulatory scheme and the ideas that were submitted. He said there is a practical way to enforce this but in both cases it will have a definition and exceptions. At Ald. Rainey’s inquiry about an insurance requirement, Mr. Farrar said requiring that publishing that additional insurance coverage has been obtained might help. Ald. Rainey said the City could require that the owner have insurance coverage to get a license. Ald. Wynne said it would be another layer of regulation on the City. She said the number of times allowed per year would be effective. Chair Wynne opened the discussion to the public: Maureen O’Donnell thanked the Committee again for meeting and suggested that limiting the number of rentals per year would be difficult to monitor and enforce. Mark Rosati said he and his neighbors no longer have the luxury of watching out for each other since there are so many strangers, they can’t determine who is supposed to be there. He added that since they are advertising around the clock, it is a commercial enterprise. He does not know whether the owner is occupying his house or how often the owners are there. He believes there is a person acting as manager who is staying in an upstairs room. 243 of 459 Planning & Development Committee Workshop Regarding 1-O-13 Minutes of 3-2-13 Page 6 of 7 Ms. O’Donnell said Air B&B works like Yelp: people review the rental and the owner reviews the renter. She said there had been several reviews but recently some have disappeared. She said when she saw the man who was photographing the children at the school, he quickly put his camera away and went back into the house. She said she is constantly having to make the choice whether to call the police or try not to cause trouble and try to be a good neighbor. She has shut the shades on the side of her house that faces the rental because she does not want someone to be able to see if her older child is home alone. She concluded saying that the neighborhood feeling has been corroded. Greg Richards agreed that the City needs to get this done and wondered whether an all out ban is too much. He suggested that a facilitated workshop would be required to decide on the minimum and maximum number of stays, etc. in the proper format to solve the problem. John Fell acknowledged that the Committee has a great deal to consider. They have a bad situation, but putting a limit on the number of stays per year or month may not be the solution. Either a landlord is responsible or not and vetting tenants is an important part of that. He said he wants his tenants to experience safety and he wants property values to go up. He asked whether a good renter is determined by whether he stays a month or a week. He asked the Committee to be careful as they look at the regulations and what they can enforce. He does not want to tell his renters that they cannot come back unless they stay for a month. He noted that in regulating, they don’t hear about the good experiences, only the problems. He said it is a good conversation and he would like to see legislation that awards rentals that are beneficial to the community. Kim Novi said regarding the question of insurance, it does not need to be regulated by the City as there are insurance exceptions. She said we don’t want insecure homes any more than we want uninsured motorists. She said she has two requests: that the City ban in R1 districts and enforce the existing ordinance. She said there are property owners renting to more than 3 unrelated people who are unlicensed in the R1 District. She asked that the City please enforce the law in this regard. Ms. Novi offered legal research time to the City. Howard Handler of the North Shore Barrington Association of Realtors, said some people feel there needs to be an all out ban but that might be going too far. He said the City will have enforcement issues with the ban if, for example, someone rents for 29 instead of 30 days. He suggested the Committee attempt to separate the quasi hotels from those having to rent for less than 30 days, once or twice a year. He cited a rent-back situation on a real estate sale purchase or a professor on sabbatical, where a permit would not be required to rent for 2 weeks. Jeff Smith said he believes reasonable legislation could be devised. He said as President of Central Street Neighbors Association, this is one of the greatest neighborhoods in Evanston and said the Association fought against a hotel proposed for Northwestern prospective athletes to be put on Ashland and Central because it is zoned 01. Now that NWU wins more games, it is noisier. He said that if the City 244 of 459 Planning & Development Committee Workshop Regarding 1-O-13 Minutes of 3-2-13 Page 7 of 7 were to start from scratch, renting would be a natural use of many properties to make money in this area. He reminded the Committee that there used to be theaters there, and the golf course and stadium were trying to bring people to the neighborhood. Mr. Smith said he disagrees with the remark that renting is a privilege, not a right. Owning property gives you the right, within limits, to sell and leverage the property for an economic profit and the proposed legislation impacts property owners’ rights. He believes the solution will be in finding the point where it has become a business or a resident trying to make ends meet. Chair Wynne agreed with Mr. Smith, and noted that After World War II the League of Women Voters had boarding houses restricted because there was a need to regulate them in order to maintain Evanston as a residential community. She said regulation is needed as times change. She said she lives in an R1 District that is very thin, but the borders must be maintained, otherwise the neighborhood is not varied. Mr. Smith agreed and said the concept of zoning was put into place after WW II, when life styles were different and more defined by the division of labor. It is a different economy with more multi-use buildings, more telecommuting, and the lines between where you work and where you lived have blurred. Peoples’ incomes are sometimes made up of a few different jobs, such as local farming and other home occupations. Chair Wynne suggested the Committee discuss this further and agreed with Mr. Griffin’s suggestion that staff provide the Committee with draft legislation of the ban vs. a regulatory scheme with exceptions and all the written comments that had been submitted to the City. Ald. Rainey asked for the Legal Dept. staff to provide text distinguishing this type of use from a home occupation use. She said she is concerned that they may be drawing a line that does not exist. Wally Bobkiewicz, City Manager, informed the Committee of the alternate spring schedule. Based on the spring schedule, the drafts, comments and information requested will be provided to the Committee for the April 1st, 2013 Planning & Development Committee meeting. III. ADJOURNMENT Ald. Rainey moved to adjourn the meeting, seconded by Ald. Holmes. The meeting was adjourned at 10:50 a.m. Respectfully submitted, Bobbie Newman 245 of 459 Planning & Development Committee Meeting Minutes of March 11, 2013 City Council Chambers – 7:15 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: J. Fiske, D. Holmes, A. Rainey, D. Wilson MEMBERS ABSENT: M. Wynne STAFF PRESENT: W. Bobkiewicz, G. Farrar, S. Griffin, D. Marino, B. Newman, C. Ruiz PRESIDING OFFICIAL: Ald. Fiske I. DECLARATION OF QUORUM A quorum being present, Chair Fiske called the meeting to order at 7:34 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF FEBRUARY 25, 2013. Ald. Holmes corrected the minutes in the last paragraph of item P2 to read that “Ald. Holmes said she was the Director of Family Focus when this program first started.” Ald. Holmes moved approval of the minutes as amended, seconded by Ald. Wilson. The minutes of the February 25, 2013 P&D meeting were approved unanimously 4-0. III. ITEMS FOR CONSIDERATION (P1) Resolution 11-R-13 Authorizing the Law Firm of Winston & Strawn, LLP to Represent the City as Amicus Curiae in the Case of Albert C. Hanna and Carol C. Mrowka v. City of Chicago, et al. No. 1-07-3548 (First Dist. III App. Ct) The Evanston Preservation Commission and City staff recommend City Council adoption of Resolution 11-R-13 authorizing the Law Firm of Winston & Strawn, LLP to represent the City of Evanston at no cost as Amicus Curiae in the case of Albert C. Hanna and Carol C. Mrowka v. City of Chicago, et al., in support of the City of Chicago’s Landmarks Ordinance. For Action Ald. Rainey moved to recommend approval, seconded by Ald. Holmes. At Ald. Rainey’s request, Dennis Marino, Manager of the Planning & Zoning Division, explained that in a case between the City of Chicago and a plaintiff who is claiming that certain elements of Chicago’s Preservation Ordinance are not legal, the attorneys representing the City of Chicago are asking for “friends of the court” of several municipalities whose preservation ordinances are similar. The case is in DRAFT – NOT APPROVED 246 of 459 Planning & Development Committee Meeting Minutes of 3-11-13 Page 2 of 5 appeal by the plaintiff who is claiming that the standards were inappropriately used to deny his request. Ald. Wilson moved that approval of 11-R-13 be conditional upon the Legal Department’s review of the brief before the City of Evanston agrees, seconded by Ald. Rainey. The Committee voted unanimously 4-0 to recommend approval 11-R-13 with the condition. (P2) Ordinance 26-O-13 Granting a Special Use for Commercial Indoor Recreation Facility at 739 Main Street The Zoning Board of Appeals recommends adoption of Ordinance 26-O-13 granting a special use permit with conditions to mitigate the possible noise impact for a commercial indoor recreation facility at 739 Main Street, a vacant storefront, for a boxing studio. For Introduction Mr. Marino explained that the Zoning Board of Appeals (ZBA) recommended approval of Ordinance 26-O-13 with the condition that there is no sound amplification. Their main concern was potential noise. Chair Fiske called the public who wished to speak to the podium. Peggy Tarr of 907 Sherman said she is not opposed to a boxing studio, but this location has had constant problems from the noise caused by Revolution Spin. She said she admires Mr. Rivera’s (the owner’s) work with high school students but she is concerned about this particular location for a boxing studio. Martha Moser of 929 Washington asked that Council not approve the special use because noise comes with an exercise facility: it is the rah rah background and the instructor using a microphone as well as the noise the spinners make. She said high school students will cheer and yell while they are working out. She said the people who live near Revolution Spin do not deserve a noisy studio near them and suggested a better location would be Dodge and Dempster. She said if exercise studios next to living quarters are getting complaints, they should be required to move or install expensive sound-proofing material. She added that the Main Street retailers will not benefit from a boxing studio. Chair Fiske opened the discussion to the Committee. Ald. Wilson, who’s ward the proposed boxing studio is in, acknowledged that there have been many complaints about another exercise business in the neighborhood but he said this studio will not have amplified music nor will the instructor’s voice be amplified. He said Mr. Rivera has met with the area merchants and himself several times. Ald. Wilson said he is not opposed to the special use, he respects Mr. Rivera’s work with youth and the community and he said he hopes the Committee will vote their approval. 247 of 459 Planning & Development Committee Meeting Minutes of 3-11-13 Page 3 of 5 Ald. Holmes said she believes the studio already is soundproofed. Chair Fiske called Hernando Rivera, the proposed boxing studio owner, to the podium. Mr. Rivera explained that the studio is not a boxing gym. There will be no fights, contact or competition there. He works with families and community members, no professional boxers. He said the landlord has told him that the wall adjacent to the bank is soundproofed but the punching bags will be mounted on the opposite wall. Since they are mounted on the wall and not hanging from the ceiling, they will not cause vibration to the units above. He said the studio will not have the impact of a professional boxing gym. He said the only music will be background music and he will not be yelling instructions. He said the place is very small so there is no need to yell, and he writes the routines on the wall so he doesn’t need to tell people what to do while they are working out. Ald. Rainey said she has grave concerns and believes it will be a problem but is supporting it because it is in Ald. Wilson’s ward and he approves it and she expects that Ald. Wilson has done his due diligence. Mr. Rivera said he has already worked around the community for 15 years. Ald. Wilson said he has an understanding with Mr. Rivera that there will be no noise and if there is, it will be taken care of. Mr. Rivera said that the boxing workout clears your mind and releases stress. Ald. Wilson alerted the Committee that he will be removing the item from the consent agenda so it will be for action in 2 weeks. Ald. Wilson moved to introduce Ordinance 26-O-13, seconded by Ald. Holmes. The Committee voted unanimously 4-0 to recommend introduction of Ordinance 26-O-13. (P3) Ordinance 4-O-13 Amending Portions of the Zoning Ordinance Relating to Certain Legal Non-Conforming Residential Uses The Plan Commission and City staff recommend adoption of proposed Ordinance 4- O-13 amending the Zoning Ordinance to permit a process similar to the minor variance process be implemented for one to four-family residential legal nonconforming uses that allows the Zoning Administrator to determine if such nonconforming uses can be expanded by increasing the structures’ bulk. For Introduction Ald. Rainey moved approval , seconded by Ald. Wilson. Mr. Marino explained that the proposed amendment grew out of recognition by staff that a number of legal non-conforming 2 flats cannot do any expansion. The proposed Ordinance will allow a process by which 1-4 unit property owners may apply to expand modestly. Mr. Marino cited some examples at 1622 Darrow, 2018 248 of 459 Planning & Development Committee Meeting Minutes of 3-11-13 Page 4 of 5 Lake and 309 Davis, who’s owner wants to add a garage. He said in a number of cases, the first phase of the process will be notice, then staff makes a decision whether it should go forward based on meeting the stated standards. Chair Fiske called the public who wished to speak to the podium. Michael Low of 1143 Forest said he is in favor of the proposed Ordinance. He has lived in Evanston since 1981 and he provides housing for low and middle income people and he has participated in Leadership Evanston. He said buying a 2 flat and renting half of it allows middle income people who cannot afford an expensive home to move to Evanston. He said he owns 2018 Lake and his back bedroom is 5’ wide, the walls are rotten and he would like to make improvements to it. He said he charges a reasonable rent of $1,300/month and he takes a Section 8 tenant and a working class tenant. He said the proposed Ordinance would provide an important way to give landlords more choices in who they can attract because a good building attracts good tenants. His proposed renovation would require a minor variance and he would like the right to apply for it. Betty Ester of 2031 Church said she is not clear on how the proposed Ordinance would allow the altering of a nonconforming building. She said it would be nice if zoning amendments were publicized before they are heard. One amendment brought the height back down from the text amendment of 2007, that had provided an overlay allowing buildings to go up higher, and she wished that the community had been noticed first. She said she would like the people in the community to be provided with a detailed explanation of what is proposed. Regarding Mr. Low’s request, she said people like to talk across their yards and if he is building an extension it may prevent that. Ald. Wilson said he believes legal nonconforming buildings should have a higher standard than a Zoning Administrator decision and for such actions, the community should be allowed to participate in the process through the Zoning Board of Appeals. Ald. Rainey agreed, saying the Zoning Administrator taking on the authority is her only objection to the proposed amendment. Chair Fiske said her understanding of legal nonconforming is that when a type of building is moved toward nonconforming use the purpose is to make it conforming or discontinue its use. Ald. Wilson moved to have staff amend the Ordinance to state that major variances will go through the ZBA for a final decision and to bring Ordinance 4- O-13 back for introduction at the April 1, 2013 P&D meeting. The Committee voted unanimously 4-0 for staff to amend the Ordinance for introduction at the April 1, 2013 P&D meeting. 249 of 459 Planning & Development Committee Meeting Minutes of 3-11-13 Page 5 of 5 (P4) Ordinance 33-O-13, Amendment to Special Use for Tennis Scoreboards at 2250 Sheridan Road City staff recommends the adoption of Ordinance 33-O-13, amending special use Ordinance 120-O-12 adopted November 12, 2012 for tennis scoreboards at 2250 Sheridan Road to permit an increase in size to the end signs located on the large scoreboard. The new proposal should not increase the view of the scoreboard from Sheridan Road. For Introduction Ald. Holmes moved to introduce Ordinance 33-O-13, seconded by Ald. Rainey. The Committee voted unanimously 4-0 to recommend introduction of Ordinance 33-O-13. IV. ITEMS FOR DISCUSSION There were no items for discussion. V. COMMUNICATIONS There were no communications. VI. ADJOURNMENT Ald. Rainey moved to adjourn, seconded by Ald. Holmes. The meeting was adjourned at 8:08 p.m. Respectfully submitted, Bobbie Newman 250 of 459 For City Council meeting of April 1, 2013 Item P1 Ordinance 41-O-13 Application for Special Use for a Type 2 Restaurant at 1629 Orrington Avenue For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Steve Griffin, Director of Community and Economic Development Dept. Dennis Marino, Manager, Planning and Zoning Division Melissa Klotz, Zoning Planner, Planning and Zoning Division Subject: Ordinance 41-O-13 Granting a Special Use for a Type 2 Restaurant at 1629 Orrington Avenue (Naf Naf Grill) Date: March 20, 2013 Recommended Action The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 41-O- 13 granting a special use permit for the operation of a Type 2 Restaurant at 1629 Orrington Avenue. The applicant has complied with all zoning requirements and meets all of the Standards of a special use for this District. The Zoning Board of Appeals found this as well in its findings for a positive recommendation. Summary David Sloan proposes to open Naf Naf Grill, a quick serve Mediterranean food restaurant in the vacant space at the northwest corner of the old Borders building at 1629 Orrington Avenue that now houses Bright Horizons child daycare facility. Restaurants with similar intensities exist along this portion of Orrington Avenue between Davis Street and Church Street. 1629 Orrington Avenue is located in the D3 Downtown Core Development District and is entirely surrounded by downtown zoning. The proposed restaurant will operate in a quick serve counter style, similar to the business model of Chipotle. Orders will take place at a counter, and there will not be any wait-staff. Most of the food will be served in disposable containers. A portion of the customers will eat within the restaurant, which will provide seating for approximately 50 patrons, but a significant number of customers will take their food to eat off premises. The applicant anticipates hours of operation from 11am – 10pm seven days a week, with 8-12 employees per shift. The restaurant will not offer delivery, but will have occasional catering services. Catering vehicles will utilize the loading dock off of the alley. Garbage pickup and deliveries to the restaurant will take place via the alley as well. Memorandum 251 of 459 The applicant will utilize four on-site parking spaces and plans to rent up to five parking spaces in a nearby parking garage for employee parking. The zoning regulations for parking are not applicable for this use since the building is existing and is not being increased in size. If changes to the building were made, the restaurant would require a total of three parking spaces. Neighborhood Benefit This use should not cause any type of negative cumulative effect on the surrounding neighborhood. This part of Orrington Avenue features a number of businesses of similar intensities. This restaurant should positively impact the surrounding area as it will put an operational business in what is currently a vacant space. Staff is not aware of objections from any neighboring properties. Comprehensive Plan The Evanston Comprehensive General Plan encourages redevelopment along existing commercial corridors that can add to the property tax base and utilize vacant spaces throughout the city. The Comprehensive Plan specifically includes: Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. Objective: Retain and attract businesses in order to strengthen Evanston’s economic base. This special use will allow a new business to utilize a space that currently vacant, thus increasing foot traffic for surrounding businesses and convenience for nearby residences and employers. Legislative History March 19, 2013: The ZBA recommended the City Council approve the requested special use permit for a Type 2 Restaurant at 1629 Orrington Avenue with the following conditions: 1. The business may operate only between the hours of 6am – 12am midnight Sunday through Thursday, and between the hours of 6am – 1am Fridays and Saturdays. 2. The applicant must adhere to a Litter Collection Plan and Garbage Pick-Up Plan. 3. The proposal must be in substantial compliance with the documents and testimony on record. Attachments Proposed Ordinance 41-O-13 March 19, 2013 ZBA Draft Meeting Minutes Excerpt ZBA Findings Staff memo to the ZBA ZBA Application Packet 252 of 459 3/20/2013 41-O-13 AN ORDINANCE Granting a Special Use Permit for a Type 2 Restaurant Located at 1629 Orrington Avenue in the D3 Downtown Zoning District (“Naf Naf Grill”) WHEREAS, the Zoning Board of Appeals (“ZBA”) met on March 19, 2013, pursuant to proper notice, to consider case no. 13ZMJV-0012, an application filed by Naf Naf Grill – Evanston, LLC, lessee of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 1629 Orrington Avenue (the “Subject Property”) and located in the D3 Downtown Core Development Zoning District, for a Special Use Permit to establish, pursuant to Subsection 6-11-4-3 of Title 6 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”), a Type 2 Restaurant, “Naf Naf Grill,” on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a Type 2 Restaurant met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of April 1, 2013, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approve the application in case no. 13ZMJV-0012; and 253 of 459 41-O-13 ~2~ WHEREAS, at its meetings of April 1 and April 22, 2013, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for a Type 2 Restaurant on the Subject Property as applied for in case no. 13ZMJV- 0012. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. B. Litter Collection Plan: The Applicant shall implement and adhere to a Litter Collection Plan that requires the policing of an area located within a radius of two hundred fifty feet (250’) of the Subject Property. The Applicant shall police this area at least once every three (3) hours during the hours the Special Use is in operation and shall keep it free of all litter, from any source. For the purpose of this ordinance, “litter” shall include, but is not limited to: food, food waste, and beverages; solid waste, including paper, wrappings, containers, cardboard, napkins, straws, utensils, plates, cans, glass, crockery, cigarette butts, ashes and similar materials; animal waste and dead animals; yard clippings and leaves; and all other waste materials which, if thrown or deposited as herein prohibited, may create a danger to public health, safety, or welfare. 254 of 459 41-O-13 ~3~ C. Litter Pick-Up Plan: The Applicant and/or the owner of the Subject Property shall provide and maintain, on the Subject Property, exterior litter receptacles, in sufficient number and type, and with collections therefrom of sufficient number and frequency, in the City’s judgment, to contain, with lids tightly shut, all litter emanating from operation of the Special Use authorized hereby. Litter shall be collected no less than three (3) times per week, including collections on Sundays as necessary, in the City’s judgment, to comply with this condition. All litter receptacles shall be maintained in a clean condition with tight-fitting lids, and shall be placed on Code-compliant surfaces. The owner of the Subject Property shall provide adequate space at the rear of and on the Subject Property to accommodate the litter receptacles and collections required. Within seven (7) days of written notice from the City to do so, the Applicant and/or the owner of the Subject Property shall modify the number of litter receptacles and/or the number of collections therefrom, as directed by the City. D. Hours of Operation: The Applicant shall not operate the Type 2 Restaurant authorized by this ordinance between midnight and 6:00 a.m. on any Monday, Tuesday, Wednesday, Thursday, or Friday, or between 1:00 a.m. and 6:00 a.m. on any Saturday or Sunday. E. Employee Parking: When driving to work at the Type 2 Restaurant authorized by this ordinance, the Applicant and its employees shall park only in an off-street parking facility. F. No Deliveries on Orrington: The Applicant shall require any driver making a delivery to or from the Type 2 Restaurant authorized by this ordinance to do so via the alley immediately east of the Subject Property. G. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. 255 of 459 41-O-13 ~4~ SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 256 of 459 41-O-13 ~5~ EXHIBIT A LEGAL DESCRIPTION 257 of 459 41-O-13 ~6~ 258 of 459 DRAFT NOT APPROVED Page 1 of 2 Zoning Board of Appeals MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, March 19, 2013 7:30 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Andrew Gallimore, Mary Beth Berns, Lori Summers, Beth McLennan Members Absent: Clara Wineberg, Scott Gingold, Matt Rodgers Staff Present: Melissa Klotz, Ken Cox Presiding Member: Lori Summers Declaration of Quorum With a quorum present, Chairman Summers called the meeting to order at 7:40pm. Approval of Minutes The minutes from the February 19, 2013 Zoning Board of Appeals meeting were motioned for approval by Ms. McLennan and seconded by Mr. Gallimore. The motion was approved 3-0 with 1 abstention. New Business 1629 Orrington Avenue ZBA 13ZMJV-0012 David Sloan, managing member, applies for a special use for a Type 2 Restaurant at 1629 Orrington Avenue. 1629 Orrington Avenue is located in the D3 Downtown Core Development District, which requires a special use permit for Type 2 Restaurants to operate (Zoning Code Section 6-11-4-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Justin Halpenny explained the proposed business: • Quick serve style similar to Chipotle • 8-12 employees at a time, and will try to hire local • Parking: will need 5-8 spaces total. 4 spaces are available on-site, and the applicant plans to supplement with 4-8 leased parking spaces in a City parking garage • Garbage pickup takes place by the loading bay in the alley • Deliveries to the restaurant will occur every 2-3 days, in the alley, timed separately from the busy drop-off/pick-up schedule of Bright Horizons • Will adhere to the Litter Collection Plan • No exterior building modifications are planned other than signage • Plan to open in August as the 8th Naf Naf Grill in the Chicagoland area The Zoning Board members discussed typical hours of operation for Type 2 Restaurants in the downtown area, and determined 6am – midnight Sunday through Thursday, and 6am – 1am Friday and Saturday would be appropriate for this use at the proposed location. The Zoning Board of Appeals then entered into deliberations: The Zoning Board members found all of the Standards for the special use to be met. 259 of 459 DRAFT NOT APPROVED Page 2 of 2 Zoning Board of Appeals Ms. McLennan motioned that the Zoning Board recommend approval of the proposed special use with the following conditions: 1) Hours of operation from 6am – midnight Sunday through Thursday, and 6am – 1am Friday and Saturday. 2) Litter Collection and Garbage Pick-Up Plan 3) The proposal must be within substantial compliance with the documents and testimony on record. Mr. Gallimore seconded the motion, which was approved 4-0. The meeting adjourned at 10:30pm. This meeting was recorded by audio and video and is available at the Community and Economic Development Department, 2100 Ridge Avenue, Evanston. Respectfully Submitted, Melissa Klotz Zoning Planner, Community and Economic Development Department 260 of 459     FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on March 19, 2013, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearing, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 4-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 4-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 4-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 4-0 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 4-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 4-0 Case Number: 13ZMJV-0012 Address or Location: 1629 Orrington Avenue Applicant: David Sloan Proposed Special Use: Type 2 Restaurant – Naf Naf Grill 261 of 459     (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 4-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 4-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 4-0 and, based upon these findings, and upon a vote __4__ in favor & __0__ against Recommends to the City Council _____ approval without conditions __x__ approval with conditions specifically: 1) Hours of operation from 6am -12am midnight Sunday through Thursday, and 6am – 1am Fridays and Saturdays. 2) The applicant must adhere to a Litter Collection Plan and Garbage Pick-Up Plan. 3) The proposal must be in substantial compliance with the documents and testimony on record. _____ denial of the proposed special use. __________________________________________ Date: _____________ Lori Summers Zoning Board of Appeals Chair Attending: Vote: Aye No ___X___ Mary Beth Berns __X__ ____ _______ Clara Wineberg _____ ____ _______ Scott Gingold _____ ____ ___X___ Beth McLennan __X__ ____ _______ Matt Rodgers _____ ____ ___X___ Lori Summers __X__ ____ ___X___ Andrew Gallimore __X__ ____ 262 of 459 263 of 459 264 of 459 265 of 459 266 of 459 267 of 459 268 of 459 269 of 459 270 of 459 271 of 459 272 of 459 273 of 459 274 of 459 275 of 459 276 of 459 277 of 459 278 of 459 279 of 459 280 of 459 281 of 459 282 of 459 283 of 459 284 of 459 285 of 459 286 of 459 For City Council meeting of April 1, 2013 Item P2 Proposed Ordinance 4-O-13 Amending the Zoning Ordinance to Allow the Expansion of Legal Nonconforming 1-4 Family Residential Uses by Major Variation For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Steve Griffin, Director, Community & Economic Development Department Dennis Marino, Manager, Planning and Zoning Division Melissa Klotz, Zoning Planner, Planning and Zoning Division Subject: Proposed Ordinance 4-O-13 Amending the Zoning Ordinance to Allow the Expansion of Legal Nonconforming 1-4 Family Residential Uses by Major Variation Date: March 21, 2013 Recommended Action Following a recommendation of the Planning and Development Committee, City staff recommends the adoption of proposed Ordinance 4-O-13 to amend the Zoning Ordinance to allow properties with one to four-family legal nonconforming residential uses to apply fo r zoning relief through the Major Variation process to increase the structures’ bulk. The determination to permit or deny such nonconforming uses to increase the bulk of said structures would follow the normal Major Variation process, which includes public notification to all property owners within 500’, a public hearing, and a final determination by the Zoning Board of Appeals based on the Major Variation standards. This amendment is needed so that there is a way for nonconforming residential uses, especially single-family homes and two-flats, to upgrade their properties similar to other properties in their class. Summary The Zoning Ordinance currently prohibits any structure containing a nonconforming use from expanding since that would in turn expand the nonconforming use. The proposed text amendment would allow such situations to apply for Major Variations and follow the Major Variation process, which includes public notification in the newspaper, a sign posted on the property, and a public hearing with the Zoning Board of Appeals where public comments and concerns may be discussed. As with all other Major Variations, the Zoning Board of Appeals would be the determining body for such nonconforming use/structure expansions except for those specifically related to parking, loading, height over 50’, and townhouse orientation, which are determined by the City Council. The Zoning Board of Appeals would make a determination based on the Major Variation Standards, which are: Memorandum 287 of 459 1. The requested variation will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties. 2. The requested variation is in keeping with the intent of the zoning ordinance. 3. The alleged hardship or practical difficulty is peculiar to the property. 4. The property owner would suffer a particular hardship or practical difficulty as distinguished from a mere inconvenience if the strict letter of the regulations were to be carried out. 5. (a) The purpose of the variation is not based exclusively upon a desire to extract additional income from the property, or (b) While the granting of the variation will result in additional income to the applicant and while the applicant for the variation may not have demonstrated that the application is not based exclusively upon a desire to extract additional income from the property, the Zoning Board of Appeals or the City Council, depending on final jurisdiction under Section 6-3-8-2 of this Chapter, has found that public benefits to the surrounding neighborhood and the City as a whole will be derived from approval of the variation, that include, but are not limited to, any of the standards of Section 6-3-6-3 of this Chapter. 6. The alleged difficulty or hardship has not been created by any person having an interest in the property. 7. The requested variation requires the least deviation from the applicable regulation among the feasible options identified before the Zoning Board of Appeals issues its decision or recommendation to the City Council regarding said variation. As with all Major Variations under the Zoning Board of Appeals’ final jurisdiction, all of the seven Standards must be met in order for the proposal to be granted. If approved, an applicant would then be allowed to move forward with the required building permit process. For any proposal that includes additional Variation requests, all Variations would be processed at one time in the same way that other requests with multiple Variations are handled. In any case where the Major Variation for an increase of bulk relating to a legally nonconforming use is denied, any other combined Variation requests would then automatically be denied. The new process fits well with the Comprehensive Plan and its goals and objectives because it will provide a way for property owners to potentially increase the value of their homes in cases that are approved through the Major Variation process and seen as beneficial to all parties involved. Goal: Help to enhance the existing assets of neighborhoods while recognizing that each neighborhood contributes to the overall social and economic quality of Evanston. Objective: Maintain the appealing character of Evanston’s neighborhoods 288 of 459 while guiding their change. Objective: Recognize the effect of housing on the quality of neighborhoods. Goal: Maintain and enhance the desirability and range of choice (in terms of style and price) that the housing stock offers both buyers and renters. Objective: Address poor housing conditions which detract from neighborhood quality of life. The proposed regulation would allow property owners with one to four-family residential uses that do not comply with their underlying zoning to have a process available to determine whether their property, on a case by case basis, could benefit from an increase in bulk to a structure without negatively impacting the neighborhood or city. The proposed regulation would also call for a public hearing with the Zoning Board of Appeals where concerned citizens would have the opportunity to comment prior to a final determination. Attachments Ordinance 4-O-13, as amended by P&D Committee on March 11, 2013 289 of 459 3/21/2013 2/25/2013 4-O-13 AN ORDINANCE Amending Portions of the Zoning Ordinance Related to Certain Non-Conforming Residential Uses WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt ordinances and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1, et seq.) grants each municipality the power to establish zoning regulations; and WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 2012, as amended, (“the Zoning Ordinance”); and 290 of 459 4-O-13 ~2~ WHEREAS, on November 28 and December 12, 2012, the Plan Commission held a public hearing, pursuant to proper notice, regarding case no. 12PLND-0071 to consider amendments to the text of the Zoning Ordinance relating to certain non-conforming residential uses; and WHEREAS, the Plan Commission received testimony and made written findings pursuant to Section 6-3-4-5 of the Zoning Ordinance that the proposed amendments met the standards for text amendments, and recommended City Council approval thereof; and WHEREAS, at its meetings of March 11 and April 1, 2013, the Planning and Development Committee of the City Council considered, amended, and adopted the findings and recommendation of the Plan Commission in case no. 12PLND-0071 and recommended City Council approval thereof, as amended; and WHEREAS, at its meetings of April 1 and April 22, 2013, the City Council considered and adopted the records and recommendations of the Plan Commission as amended by the Planning and Development Committee; and WHEREAS, it is well-settled law that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747) and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124), NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. 291 of 459 4-O-13 ~3~ SECTION 2: Subsection 6-6-3-3 of the Zoning Ordinance is hereby amended to read as follows: 6-6-3-3: STRUCTURAL ALTERATION: Except when permitted pursuant to a Major Variation, no complying structure that is accessory to a nonconforming use of land, or that is devoted in whole or in part to a nonconforming use, shall be structurally altered unless the use thereof shall thereafter conform to the use regulations of the zoning district in which it is located. Except when permitted pursuant to a Major Variation, no such alteration shall create any new parking, loading, bulk, yard or space noncompliance or increase the degree of noncompliance with any existing parking, loading, bulk, yard or space requirement for such structure. SECTION 3: Subsection 6-6-3-4 of the Zoning Ordinance is hereby amended to read as follows: 6-6-3-4: ENLARGEMENT OF STRUCTURE: Except when permitted pursuant to a Major Variation, no complying structure that is accessory to a nonconforming use of land or a complying structure that is devoted in whole or in part to a nonconforming use shall be enlarged or added to in any manner, including the interior addition of floor area, unless the use of such structure shall thereafter conform to the use regulations of the district in which it is located. Except when permitted pursuant to a Major Variation, no such enlargement shall create any new parking, loading, bulk, yard or space noncompliance or increase the degree of noncompliance with any existing parking, loading, bulk, yard or space requirement for such structure. SECTION 4: Subsection 6-6-3-5 of the Zoning Ordinance is hereby amended to read as follows: 6-6-3-5: EXPANSION OF USE: Except when permitted pursuant to a Major Variation, a nonconforming use of land that does not involve a structure, a complying structure that is accessory to a nonconforming use of land, or a nonconforming use in a complying structure, shall not be expanded, extended, enlarged or increased in intensity. Such prohibited activity shall include, without being limited to: (A) An expansion of such use, including its accessory uses, to any structure or land area other than that occupied by such nonconforming use on the effective date of this Ordinance or any change thereto that causes such use to become nonconforming; and 292 of 459 4-O-13 ~4~ (B) An expansion of such use, including its accessory uses, within a building or other structure to any portion of the floor area that was not occupied by such nonconforming use on the effective date of this Ordinance or any change thereto that causes such use to become nonconforming. SECTION 5: Subsection 6-6-4-3 of the Zoning Ordinance is hereby amended to read as follows: 6-6-4-3: STRUCTURAL ALTERATION: Except when permitted pursuant to a Major Variation, a noncomplying structure devoted in whole or in part to a nonconforming use shall not be structurally altered unless the entire structure and the use thereof shall thereafter conform to all regulations of the zoning district in which it is located. Except when permitted pursuant to a Major Variation, no such alteration shall create any new parking, loading, bulk, yard or space noncompliance or increase the degree of noncompliance with any existing parking, loading, bulk, yard or space requirement in such structure. SECTION 6: Subsection 6-6-4-4 of the Zoning Ordinance is hereby amended to read as follows: 6-6-4-4: ENLARGEMENT OF STRUCTURE: Except when permitted pursuant to a Major Variation, a noncomplying structure devoted in whole or in part to a nonconforming use shall not be enlarged or added to in any manner, including the interior addition of floor area, unless the entire structure and the use thereof shall thereafter conform to all the regulations of the district in which it is located. Except when permitted pursuant to a Major Variation, no such alteration shall create any new parking, loading, bulk, yard or space nonconformity or increase the degree of any existing parking, loading, bulk, yard or space requirement in such structure. SECTION 7: Subsection 6-6-4-5-(A) of the Zoning Ordinance is hereby amended to read as follows: 6-6-4-5: EXPANSION OF USE: (A) Prohibited Expansions: Except when permitted pursuant to a Major Variation, a nonconforming use in a noncomplying structure shall not be expanded, extended, enlarged or increased in intensity by an expansion of such use to any structure or land area other than that occupied by such nonconforming use on the effective date of this Ordinance or any amendment thereto that cause such use to become nonconforming. 293 of 459 4-O-13 ~5~ SECTION 8: Subsection 6-3-8-3-(D) of the Zoning Ordinance is hereby amended to read as follows: (D) Major Variations: “Major Variations” shall be defined as all Variations other than Minor Variations and Fence Variations, and shall be limited to the following: 1. Yards and setbacks. 2. Height. 3. Lot size, width and depth (including flag lots). 4. Lot coverage including impervious surface and/or floor area ratio. 5. Off-street parking and loading. 6. Home occupations. 7. Townhouse orientation. 8. Expansion, alteration, and/or enlargement of legal, nonconforming residential uses that contain no more than four (4) dwelling units and zero (0) lodging rooms/rooming units, and/or construction of accessory uses to such legal, nonconforming residential uses. SECTION 9: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 10: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 11: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. 294 of 459 4-O-13 ~6~ SECTION 12: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 295 of 459 For City Council meeting of April 1, 2013 Item P3 and P4 Ordinance 35-O-13 and Ordinance 1-O-13, Enacting New Title 5, Chapter 9 of the City Code For Introduction To: Honorable Mayor and Members of the City Council Members of the Planning & Development Committee From: Steve Griffin, Director, Community & Economic Development Dept. Subject: Ordinance 35-O-13, Enacting a New Title 5, Chapter 9 of the City Code to Require the Licensing of Vacation Rentals Ordinance 1-O-13, Enacting a New Title 5, Chapter 9 of the City Code to Prohibit Vacation Rentals Date: March 21, 2013 Recommended Action: Staff requests consideration of Ordinances 35-O-13 and 1-O-13 which provide, respectively, for the licensing or prohibition of vacation rentals. (P3) Ordinance 35-O-13, Enacting a New Title 5, Chapter 9 of the City Code to Require the Licensing of Vacation Rentals Ordinance 35-O-13 enacts a new Title 5, Chapter 9 of the City Code to require the licensing of vacation rentals. For Introduction (P4) Ordinance 1-O-13, Enacting a New Title 5, Chapter 9 of the City Code to Prohibit Vacation Rentals Ordinance 1-O-13 enacts a new Title 5, Chapter 9 of the City Code to prohibit vacation rentals. For Introduction Summary (P3) Ordinance 35-O-13 enacts a new Title 5, Chapter 9 of the City Code to require the licensing of vacation rentals. In summary it proposes to: Define a vacation rental as a dwelling unit or portion thereof offered for rent for a period shorter than 30 consecutive days to any person other than a member of the owner’s family. The definition also excludes hotels & motels, rooming houses and bed & breakfasts, as well as owner-occupied dwelling units exceeding 1,000 square feet, with up to 2 roomers (§5-9-2) Provide an application procedure including a 250’ notification requirement and $50 license fee for vacation rentals (§5-9-4) Memorandum 296 of 459 Page 2 of 2 Exempt license requirements for units under contract to sell, 2 & 3 flats where one of the dwelling units is owner-occupied, units that are rented by/to a professor of higher education on sabbatical, and home swaps between vacation rental operators (§5-9-3) Provide for City inspections of vacation rentals (§5-9-5(D)) (P4) Ordinance 1-O-13 enacts a new Title 5, Chapter 9 of the City Code to prohibit vacation rentals. In summary, it proposes to ban vacation rentals, with the same definition as in 35-O-13 (§5-9-2), subject to the same exemptions set forth in 35-O-13 (§5-9-3). The regulation of short-term home rentals is not specifically defined in the current Zoning Ordinance nor is it specifically mentioned in Title 5, Chapter 2, which currently applies to lodging establishments (e.g., hotels, dormitories, rooming houses), or in Title 8, Chapter 19, which applies to bed & breakfast establishments. The licensing or prohibition and establishing a definition of vacation rentals serves to minimize confusion or misinterpretation, and maintain the positive appeal of neighborhoods throughout the City. Legislative History On September 24th, 2012, the Planning and Development Committee considered and shelved Ordinance 108-O-12. That ordinance proposed amending City Code Title 5, Chapter 2, which licenses rooming establishments, to create a similar license for persons who rent out their home for periods shorter than 30 days, commonly referred to as vacation rentals. At its meetings of October 8, 2012 and November 26, 2012, the Planning and Development Committee further considered the ban or licensing of rental units. On January 14, 2013 and during a special work session March 2, 2013 the Committee discussed Ordinance 1-O-13 and other possible responses to vacation rental. At the March 2, 2013 meeting, the Committee heard extensive testimony on banning or licensing of vacation units. At the end of the meeting, the Committee directed staff to present, for its consideration, 2 ordinances on April 1, 2013, one licensing, and one prohibiting vacation rentals. Many suggestions for exemptions were offered at the March 2, 2013 work session and staff has attempted to insert those exemptions into both Ordinances that were most practical to consider and enforce. Staff also emailed these attached Ordinances to those persons listed on the sign-up sheets. Attachments: Ordinance 35-O-13 Ordinance 1-O-13 March 21, 2013 memorandum from Grant Farrar, Corporation Counsel on vacation rentals, home occupations, and “commercial enterprises” Miscellaneous correspondence received 297 of 459 3/21/2013 35-O-13 AN ORDINANCE Enacting a New Title 5, Chapter 9 of the City Code to Require the Licensing of Vacation Rentals WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt ordinances and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970 states that, generally, “a home rule unit may exercise any power and perform any function pertaining to its government and affairs;” and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and WHEREAS, the Local Government Committee to the delegates of the Sixth Illinois Constitutional Convention found that home-rule powers are most urgently needed by larger municipalities in the more highly urbanized areas of the state. Although the problems of urban society affect many small localities, they are felt most intensely in larger cities and villages. Dense concentrations of population and industry call for the creative use of flexible governmental powers to achieve and maintain order, social justice and a satisfactory quality of life. (7 Record of Proceedings, Sixth Illinois Constitutional Convention, 1628-29); and WHEREAS, the Supreme Court of Illinois held that, even in 1981, 298 of 459 35-O-13 ~2~ [t]he City of Evanston is a densely populated and highly urbanized municipality with a large number of rental units In accordance with the goals attempted to be achieved by the creation of home rule, the local governing body can create an ordinance specifically suited for the unique needs of its residents and is keenly and uniquely aware of the needs of the community it serves the home rule unit of Evanston may act under its constitutionally granted police powers to pass reasonable regulations concerning the activities of landlords and tenants in order to protect the public health, safety, morals, and welfare The right of a private party to contract in regard to his property must be subordinate to the overriding needs to protect the interests of the public at large (City of Evanston v. Create, Inc., 85 Ill.2d 101, 113-15); and WHEREAS, on September 24, October 8, November 26, 2012, and January 14, and March 2, 2013 the Planning and Development (“P&D”) Committee held meetings, in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.), received input from the public and carefully considered the issue of vacation rentals; and WHEREAS, during the P&D Committee meeting on March 2, 2013, the Committee heard public opinion supporting prohibition, exemplified by Mark Rosati, who was concerned that, because of operation of Vacation Rentals near his home, he no longer knew his neighbors; and WHEREAS, the P&D Committee also heard Greg Richards speak in favor of prohibition, saying that banning short-term rentals would eliminate a safety risk; and WHEREAS, during the P&D Committee meeting on March 2, 2013, the Committee heard public opinion against prohibition, exemplified by Jeff Smith, who stated that property owners have the right to rent their homes for weekends and that the need has increased since the economic collapse because one tax bill can be paid by one such rental; and 299 of 459 35-O-13 ~3~ WHEREAS, the P&D Committee also heard Mark Fell speak against prohibition, saying that he bought and lives in a three-flat building and operates the other two units as Vacation Rentals and that the revenue allows him to live in Evanston; and WHEREAS, on April 1, 2013, after careful consideration of the issue and related public comment, the P&D Committee determined that there is a compelling governmental interest in licensing vacation rentals to protect the health, safety, and welfare of City residents, and recommended the same to the City Council; and WHEREAS, on April 1 and April 22, 2013, the City Council held meetings in compliance with the provisions of the Illinois Open Meetings Act, considered the recommendation of the P&D Committee, received additional input from the public, and adopted said recommendation, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Title 5 of the Evanston City Code of 2012, as amended, is hereby further amended by the enactment of a new Chapter 9 thereof, “Vacation Rentals,” to read as follows: CHAPTER 9 - VACATION RENTALS 5-9-1: PURPOSE: The purpose of this Chapter is to promote the public health, safety, and welfare by licensing the operation of Vacation Rentals within the City of Evanston. 5-9-2: DEFINITIONS: For the purposes of administering this Chapter, the following definition(s) shall apply: 300 of 459 35-O-13 ~4~ VACATION RENTAL: A Dwelling Unit or portion thereof offered for rent for a period shorter than thirty (30) consecutive days to any person other than a member of the Owner’s Family, as those terms are defined in Section 6-18-3 of this Code. The term “Vacation Rental” shall not include hotels or motels, licensed pursuant to Title 3, Chapter 2 of this Code, lodging establishments, licensed pursuant to Title 5, Chapter 2 of this Code, bed and breakfast establishments, licensed pursuant to Title 8, Chapter 19 of this Code, and/or home sharing in accord with Subsection 6-4-1-14-(B) of this Code. 5-9-3: LICENSE REQUIRED; EXEMPTIONS: (A) It shall be unlawful to operate a Vacation Rental within the City of Evanston without a current, valid license issued pursuant to the terms of this Chapter. (B) Subsection (A) of this Section notwithstanding, no license shall be required to operate a Vacation Rental in the following circumstances: 1. If the rental agreement was executed pursuant to or in conjunction with a contract to sell the Dwelling Unit; 2. If the Vacation Rental is in a structure that contains no more than three (3) Dwelling Units, all of which are held in common ownership, and if one of the Dwelling Units is owner-occupied during each rental period; 3. If the Vacation Rental operator or renter is a professor of higher education on sabbatical; 4. If the Vacation Rental operator is swapping homes with another Vacation Rental operator. 5-9-4: APPLICATION PROCEDURE; LICENSE FEE: (A) Application Procedure: A property owner who seeks a Vacation Rental license pursuant to this Chapter shall submit a written application that contains all information required for a registration statement pursuant to Chapter 8 of this Title. Each application shall be accompanied by proof the applicant mailed notice thereof to all owners, whose addresses appear on the current tax assessment list, of real property located within a radius of two hundred fifty feet (250') of the subject property, inclusive of public streets, alleys and other public ways. (B) License Fee: The annual fee for a license issued pursuant to this Chapter shall be fifty dollars ($50.00). 5-9-5: REQUIREMENTS AND STANDARDS: (A) No Vacation Rental operator shall: 1. Rent or lease any Vacation Rental for any period of time shorter than twenty-four (24) consecutive hours; 301 of 459 35-O-13 ~5~ 2. Rent or lease any Vacation Rental more than once within any consecutive twenty-four (24) hour period measured from the commencement of one rental to the commencement of the next; 3. Advertise an hourly rate or any other rate for a Vacation Rental based on a rental period of fewer than twenty-four (24) consecutive hours; and/or 4. Serve or otherwise provide any food or beverage to any guest. 5. Cause or permit, by action or failure to act, the Vacation Rental or its use to suffer from and/or create any violation of the following portions of the City Code: Title 4, “Building Regulations;” Title 5, “Housing Regulations;” Title 6, “Zoning;” Title 8, “Health and Sanitation;” Title 9, “Public Safety.” (B) Any kitchen in a Vacation Rental shall be cleaned and sanitized between guests and all food and beverages shall be discarded. All dishes, utensils, pots, pans and other cooking utensils shall be cleaned and sanitized between guests. (C) The operator of every Vacation Rental shall change supplied bed linens and towels therein at least once each week, and prior to the letting of any room to any new guest. The operator shall be responsible for the maintenance of all supplied bedding in a clean and sanitary manner. (D) Every Vacation Rental shall be subject to inspection by staff members of the City’s Fire, Health, and Community & Economic Development Departments. (E) The Vacation Rental operator shall keep a register in which shall be entered the name of every guest and his/her arrival and departure dates. The operator shall make said register freely accessible to any officer of the City’s Police, Fire, Health, and/or Community & Economic Development Departments. 5-9-6: PENALTY: (A) Any owner, tenant or other person who shall be found to have violated any of the provisions of this Chapter shall be guilty of an offense punishable as follows: 1. The fine for a first violation is two hundred dollars ($200.00). 2. The fine for a second violation is five hundred dollars ($500.00). 3. The fine for a third or subsequent violation is seven hundred fifty dollars ($750.00). (B) Each day a provision of this Chapter is found to have been violated constitutes a separate violation subject to the fine schedule set forth in this Section. 302 of 459 35-O-13 ~6~ (C) Any fines shall be debts due and owing to the City that the City may collect by any means allowed by law, including, but not limited to, filing a lien against the Vacation Rental or the premises containing the Vacation Rental. (D) The fines provided for herein shall not be construed as limiting the power of a court of competent jurisdiction or an administrative hearing officer to impose other penalties and/or remedies as provided for by applicable legislation. In addition, a licensee found to have violated any provision of this Chapter may be subject to license revocation, suspension, or nonrenewal. 5-9-7: REVOCATION; SUSPENSION; PROCEDURES: (A) The City Manager may revoke or suspend a license issued pursuant to the terms of this Chapter for any of the following reasons: 1. If the owner of the relevant Vacation Rental or his/her agent violates any of the terms of this Chapter; 2. If the Owner of the Vacation Rental or his/her agent is deemed to have maintained a Nuisance Premises therein, in violation of Section 9-5-4 of the City Code; 3. If, pursuant to Title 4, Chapter 16 of the City Code, the Director of Community & Economic Development (“Director”) deems the Vacation Rental, or the premises wherein it is located, to be a Vacant Building, as defined therein; and/or 4. If the City or other governmental agency condemns the Vacation Rental or the premises wherein it is located. (B) Not less than fourteen (14) business days prior to a revocation hearing for a license issued pursuant to the terms of this Chapter, the Director shall send, via First Class U.S. mail, a notice of revocation hearing to the Owner or his/her authorized agent at the address provided on the most recent license application. Notice shall be sufficient if sent to the address of the authorized agent indicated on the license application. Said notice shall include the following: 1. Description of the Vacation Rental, sufficient for identification; 2. A statement that the license is subject to revocation; 3. A statement of the reasons for the revocation; 4. The date and time upon which a revocation hearing shall occur; and 5. The location for said revocation hearing. 303 of 459 35-O-13 ~7~ (C) If the Director certifies to the City Manager that he/she has reason to believe that immediate suspension of the license is necessary to prevent the threat of immediate harm to the community, the City Manager may, upon the issuance of a written order stating the reason for such conclusion and without notice or hearing, order the license suspended for not more than seven (7) days. The City Manager may extend the suspension during the pendency of a hearing upon a written determination that doing so is necessary to prevent the aforesaid harm to the community. (D) Hearings shall be conducted by the City Manager in accordance with procedures drafted by the Corporation Counsel. (E) Within ten (10) business days after the close of the hearing, the City Manager shall issue a written decision that shall constitute a final determination for purposes of judicial review pursuant to the Illinois Administrative Review Law, 735 ILCS 5/3-101 et seq., as amended. In reaching a decision, the City Manager may consider any of the following: 1. The nature of the violation. 2. The nature and extent of the harm caused by the licensee's action or failure to act. 3. The factual situation and circumstances surrounding the violation. 4. Whether or not the action or failure to act was willful. 5. The record of the licensee with respect to violations. (F) A licensee whose license has been revoked shall not be eligible to reapply for a new license for a period of one (1) year from the date that the revocation took effect. 5-9-8: SEVERABILITY: If any provision of this Chapter or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Chapter that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this Chapter is severable. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This ordinance shall be in full force and effect after its passage, approval, and publication in the manner provided by law. 304 of 459 35-O-13 ~8~ SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 305 of 459 3/21/2013 1/4/2013 1-O-13 AN ORDINANCE Enacting a New Title 5, Chapter 9 of the City Code to Prohibit Vacation Rentals WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt ordinances and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970 states that, generally, “a home rule unit may exercise any power and perform any function pertaining to its government and affairs;” and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and WHEREAS, the Local Government Committee to the delegates of the Sixth Illinois Constitutional Convention found that home-rule powers are most urgently needed by larger municipalities in the more highly urbanized areas of the state. Although the problems of urban society affect many small localities, they are felt most intensely in larger cities and villages. Dense concentrations of population and industry call for the creative use of flexible governmental powers to achieve and maintain order, social justice and a satisfactory quality of life. (7 Record of Proceedings, Sixth Illinois Constitutional Convention, 1628-29); and 306 of 459 1-O-13 ~2~ WHEREAS, the Supreme Court of Illinois held that, even in 1981, [t]he City of Evanston is a densely populated and highly urbanized municipality with a large number of rental units In accordance with the goals attempted to be achieved by the creation of home rule, the local governing body can create an ordinance specifically suited for the unique needs of its residents and is keenly and uniquely aware of the needs of the community it serves the home rule unit of Evanston may act under its constitutionally granted police powers to pass reasonable regulations concerning the activities of landlords and tenants in order to protect the public health, safety, morals, and welfare The right of a private party to contract in regard to his property must be subordinate to the overriding needs to protect the interests of the public at large (City of Evanston v. Create, Inc., 85 Ill.2d 101, 113-15); and WHEREAS, on September 24, October 8, November 26, 2012, and January 14, and March 2, 2013 the Planning and Development (“P&D”) Committee held meetings, in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.), received input from the public and carefully considered the issue of vacation rentals; and WHEREAS, during the P&D Committee meeting on March 2, 2013, the Committee heard public opinion supporting prohibition, exemplified by Mark Rosati, who was concerned that, because of operation of Vacation Rentals near his home, he no longer knew his neighbors; and WHEREAS, the P&D Committee also heard Greg Richards speak in favor of prohibition, saying that banning short-term rentals would eliminate a safety risk; and WHEREAS, during the P&D Committee meeting on March 2, 2013, the Committee heard public opinion against prohibition, exemplified by Jeff Smith, who stated that property owners have the right to rent their homes for weekends and that the need has increased since the economic collapse because one tax bill can be paid by one such rental; and 307 of 459 1-O-13 ~3~ WHEREAS, the P&D Committee also heard Mark Fell speak against prohibition, saying that he bought and lives in a three-flat building and operates the other two units as Vacation Rentals and that the revenue allows him to live in Evanston; and WHEREAS, on April 1, 2013, after careful consideration of the issue and related public comment, the P&D Committee determined that there is a compelling governmental interest in prohibiting vacation rentals to protect the health, safety, and welfare of City residents, and recommended the same to the City Council; and WHEREAS, on April 1 and April 22, 2013, the City Council held meetings in compliance with the provisions of the Illinois Open Meetings Act, considered the recommendation of the P&D Committee, received additional input from the public, and adopted said recommendation, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Title 5 of the Evanston City Code of 2012, as amended, is hereby further amended by the enactment of a new Chapter 9 thereof, “Vacation Rentals,” to read as follows: CHAPTER 9 - VACATION RENTALS 5-9-1: PURPOSE: The purpose of this Chapter is to promote the public health, safety, and welfare by prohibiting the operation of Vacation Rentals within the City of Evanston. 5-9-2: DEFINITIONS: For the purposes of administering this Chapter, the following definition(s) shall apply: 308 of 459 1-O-13 ~4~ VACATION RENTAL: A Dwelling Unit or portion thereof offered for rent for a period shorter than thirty (30) consecutive days to any person other than a member of the Owner’s Family, as those terms are defined in Section 6-18-3 of this Code. The term “Vacation Rental” shall not include hotels or motels, licensed pursuant to Title 3, Chapter 2 of this Code, lodging establishments, licensed pursuant to Title 5, Chapter 2 of this Code, bed and breakfast establishments, licensed pursuant to Title 8, Chapter 19 of this Code, and/or home sharing in accord with Subsection 6-4-1-14-(B) of this Code. 5-9-3: VACATION RENTALS PROHIBITED; EXEMPTIONS: (A) It shall be unlawful to operate a Vacation Rental within the City of Evanston except pursuant to an exemption enumerated in Subsection (B) of this Section. (B) The Vacation Rental prohibition shall not apply in the following circumstances: 1. If the rental agreement was executed pursuant to or in conjunction with a contract to sell the Dwelling Unit; 2. If the Vacation Rental is in a structure that contains no more than three (3) Dwelling Units, all of which are held in common ownership, and if one of the Dwelling Units is owner-occupied during each rental period; 3. If the Vacation Rental operator is a professor of higher education on sabbatical; 4. If the Vacation Rental operator is swapping homes with another Vacation Rental operator. 5-9-4: PENALTIES: (A) Any owner, tenant or other person who shall be found to have violated any of the provisions of this Chapter shall be guilty of an offense punishable as follows: 1. The fine for a first violation is one two hundred dollars ($200.00 $200.00). 2. The fine for a second violation is two five hundred dollars ($200.00 $500.00). 3. The fine for a third or subsequent violation is five seven hundred fifty dollars ($500.00 $750.00). (B) Each day a provision of this Chapter is found to have been violated constitutes a separate violation subject to the fine schedule set forth in this Section. (C) Any fines shall be debts due and owing to the City that the City may collect by any means allowed by law, including, but not limited to, filing a lien against the Dwelling Unit or the premises wherein said Dwelling Unit is located. 309 of 459 1-O-13 ~5~ (D) The fines provided for herein shall not be construed as limiting the power of a court of competent jurisdiction or an administrative hearing officer to impose other penalties and/or remedies as provided for by applicable legislation. 5-9-5: SEVERABILITY: If any provision of this Chapter or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Chapter that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this Chapter is severable. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This ordinance shall be in full force and effect after its passage, approval, and publication in the manner provided by law. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 310 of 459 - 1 - To: Honorable Mayor and Members of the City Council Planning & Development Committee From: W. Grant Farrar, Corporation Counsel Subject: Vacation Rentals, Home Occupations, and “Commercial Enterprises” Date: March 21, 2013 I write regarding why the operation of a Vacation Rental is not a Home Occupation, or “commercial enterprise” as defined by the City Code. The definition of “Home Occupation” set forth in City Code § 6-18-3 is “an accessory use of a dwelling unit that is used for a gainful activity excluding the provision of shelter or lodging.” City Code § 6-5-2 expounds upon that definition, but still specifically excludes “uses that provide shelter or lodging to persons who are not members of the family residing in the dwelling unit.” The proposed definition of “Vacation Rental” reads as follows: A dwelling unit or portion thereof offered for rent for a period shorter than thirty (30) consecutive days to any person other than a member of the owner’s family, as those terms are defined in Section 6-18-3 of this Code. The term “Vacation Rental” shall not include hotels or motels, licensed pursuant to Title 3, Chapter 2 of this Code, and/or bed and breakfast establishments, licensed pursuant to Title 8, Chapter 19 of this Code. The operation of a Vacation Rental is the provision of “shelter or lodging.” Thus, the Code expressly excludes it from the definition of a Home Occupation and the related regulations in Chapter 5 of the Zoning Ordinance do not apply. The term “commercial enterprise” is not defined within the City Code but was mentioned at the Committee workshop on March 2. Based solely on an undefined term, the Code cannot be read to prohibit the operation of a Vacation Rental. The objection to Vacation Rentals arises because the operators derive income from dwelling units in residential Zoning Districts, rather than simply residing therein. Following that argument to its logical conclusion means that no such dwelling unit may be offered for rent, even pursuant to more traditional annual or month-to-month leases. Memorandum 311 of 459 All Speakers at all P&D meetings regarding short term/vacation rentals Title Name Address City, State Zip Mr.David Reynolds 204 Davis Evanston, IL 60201 Mr.Greg Richards 2529 Ashland Evanston, IL 60201 Mr. Howard Handler North Barrington Realtor Assoc.hhandler@iar.org Mr.Jeff Smith 2729 Harrison Evanston, IL 60201 Ms.Jill Graham 2439 Ashland Evanston, IL 60201 Mr.Jim Mullen 2525 Ashland Evanston, IL 60201 Mr.John Fell 2008 Harrison Evanston, IL 60201 Ms.Judith Koehler 2425 Central Evanston, IL 60201 Ms. Judy Berg St. Athanasius, 2510 AshEvanston, IL 60201 Ms.Julie Koehler 2525 Ashland Evanston, IL 60201 Ms.Kim Irwin 123 Florence Evanston, IL 60201 Ms.Kim Novi 2507 Ashland Evanston, IL 60201 Mr.Mark Rosati 2509 Ashland Evanston, IL 60201 Ms. Mary Rosinski 1729 Chancellor Evanston, IL 60201 Ms.Maureen O'Donnell 2505 Ashland Evanston, IL 60201 Mr.Omer Temizal Unknown Evanston, IL 60201 Mr.Richard Weiland 1012 Hinman Evanston, Il 60202 Ms.Sarah Gombers 2680 Prairie Evanston, IL 60201 Mr. Tim Rosinski 1729 Chancellow Evanston, IL 60201 312 of 459 313 of 459 314 of 459 315 of 459 316 of 459 317 of 459 318 of 459 319 of 459 320 of 459 321 of 459 322 of 459 323 of 459 324 of 459 325 of 459 326 of 459 327 of 459 328 of 459 329 of 459 330 of 459 331 of 459 332 of 459 333 of 459 334 of 459 335 of 459 336 of 459 337 of 459 338 of 459 339 of 459 340 of 459 341 of 459 342 of 459 343 of 459 344 of 459 345 of 459 346 of 459 347 of 459 348 of 459 349 of 459 350 of 459 351 of 459 352 of 459 353 of 459 354 of 459 355 of 459 356 of 459 357 of 459 358 of 459 359 of 459 360 of 459 361 of 459 362 of 459 363 of 459 364 of 459 365 of 459 366 of 459 367 of 459 368 of 459 369 of 459 370 of 459 371 of 459 372 of 459 373 of 459 374 of 459 375 of 459 376 of 459 377 of 459 378 of 459 379 of 459 380 of 459 381 of 459 382 of 459 383 of 459 384 of 459 385 of 459 386 of 459 387 of 459 388 of 459 389 of 459 390 of 459 391 of 459 392 of 459 393 of 459 394 of 459 395 of 459 396 of 459 397 of 459 398 of 459 399 of 459 400 of 459 401 of 459 402 of 459 403 of 459 404 of 459 405 of 459 406 of 459 407 of 459 408 of 459 409 of 459 410 of 459 411 of 459 412 of 459 413 of 459 414 of 459 415 of 459 416 of 459 417 of 459 418 of 459 419 of 459 420 of 459 421 of 459 422 of 459 423 of 459 424 of 459 425 of 459 426 of 459 427 of 459 428 of 459 429 of 459 430 of 459 431 of 459 432 of 459 433 of 459 434 of 459 435 of 459 436 of 459 437 of 459 438 of 459 439 of 459 440 of 459 441 of 459 442 of 459 443 of 459 444 of 459 445 of 459 446 of 459 447 of 459 448 of 459 449 of 459 450 of 459 451 of 459 452 of 459 453 of 459 454 of 459 455 of 459 456 of 459 457 of 459 458 of 459 459 of 459